HomeMy WebLinkAbout08/17/2010uiamond Bar
(,_:,ity Council Agenda
August 17, 2011
5:45 p.m., Study Session — Room CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Carol Herrera Steve Tye
Mayor Mayor ProTem
Ling -Ling Chang Ron Everett Jack Tanaka
Council Member Council Member Council Member
City Manager James DeStefano a City Attorney Michael Jenkins o City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public
inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in
need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a
minimum of 72 hours prior to the scheduled meeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com
Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast live on Time -Warner Cable Channel 3 and Verizon ROS television Channel 47. You are
invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent 'Calendar item or any matter not on the agenda
and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a
speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should
be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity
of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may
address the Council only once on an agenda item, except during public hearings, when the
applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of
the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted
in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS
television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is
available for review during the meeting, in the foyer just outside the Council chambers. The City
Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot access
the podium in order to make a public comment. Sign language interpretation is available by providing
the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010
between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Cassette/Video ' tapes of meetings: (909) 839-7010
Computer access to agendas: www.ci.diamond-bar.ca.us
General information: (909) 839-7000
THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME -WARNER
CABLE CHANNEL 3 AND VERIZON FiOS TELEVISION CHANNEL 47, AS WELL AS
BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM
YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL
BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND
ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND
ARCHIVED VIEWING ON THE CITY'S WEB SITE AT
WWW.CITYOFDIAMONDBAR.COM
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
August 17, 2010
Next Resolution No. 2010-29
Next Ordinance No. 04 (2010)
STUDY SESSION: 5:45 p.m., Room CC -8
00- Discussion of User Fees for all, City Departments —
Discussion and Action.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE:
INVOCATION:
APPROVAL OF AGENDA:
Mayor
Ahmad H. Sakr, Ph.D
Islamic Education Center
Council Members Chang., Everett,
Tanaka, Mayor Pro Tern Tye, Mayor
Herrera
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Social Media Presentation by Public Information Division.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
August 17, 2010 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefl respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park — August 18, 2010 — 6:30 — 8:00 p.m., Hot August
Night (Neil Diamond Tribute Band) — Sycamore Canyon Park, 22930
Golden Spgs. Drive.
5.2 Movies Under the Stars — August 18, 2010 — The Princess and the Frog -
Immediately following Concerts in the Park, Sycamore Canyon Park,
22930 Golden Spgs. Drive.
5.3 Planning Commission Meeting — August 24, 2010 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.4 Parks and Recreation Commission Meeting — August 26, 2010 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley
Drive.
5.5 Labor Day Holiday — September 6, 2010- City Offices will be closed in
observance of t * he Labor Day Holiday. Offices will reopen on Tuesday,
September 7, 2010 at 7:30 a.m.
5.6 City Council Meeting — September 7, 2010 — 6:30 p.m.,
AQMD/Government Auditorium, 21865 Copley Drive.
6.1 City Council Minutes — Regular Meeting of August 3, 2010 — Approve as
submitted.
6.2 Ratification of Check Register — Dated July 29, 2010 through August 11,
2010 totaling $635,068.58.
Requested by: Finance Department
August 17, 2010 PAGE 3
6.3 Approve Adjourning August 17, 2010 City Council Meeting to
September 21, 2010.
Recommended Action: Approve.
Requested by: City Manager
6.4 Approval of a License Agreement with T -Mobile West Corp., LLC, A
Delaware Corp. (T -Mobile) to Construct an Underground Wireless
Communications Site on City Property (Eastern Side of D.B. Blvd.
North of Tin Dr.).
Recommended Action: Approve.
Requested by: City Manager
6.5 Approve Appointment of a Voting Delegate and Alternate to the
League of California Cities Annual Conference (M/Herrera —Alternate
C/Chang - Delegate).
Recommended Action: Approve.
Requested by: City Manager
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard.
7.1 Public Hearing — Adopt Resolution No. 2010 -XX: Adopting the
Conflict of Interest Code.
Recommended Action: Open the Public Hearing; Receive Testimony;
Close the Public Hearing and Adopt.
Requested by: City Clerk
7.2 Public Hearing — Adopt Resolution No. 2010 -XX: Finding the City in
Conformance with the 2010 Congestion Management Program (CMP)
and Adopting the CMP Local Development Report, in Accordance
with California Government Code 65089 for Los Angeles County as
Prepared by the Metropolitan Transit Authority.
Recommended Action: Open the Public Hearing; Receive Testimony;
Close the Public Hearing and Adopt.
Requested by: Community Development Department
August 17, 2010 PAGE 4
8. COUNCIL CONSIDERATION:
8.1 City Hall/Library Update:
(a) Status Report Regarding Purchase of Property Located at 21810
Copley Dr. for Use as the City Hall and Library.
Recommended Action: Receive and File; and, Direct staff.
(b) Approval of First Amendment to Multi -Tenant Office Lease
Agreement with South Coast Air Quality Management District
(SCAQMD).
Recommended Action: Approve.
(c) Approval of Facility Lease Agreement with South Coast Air
Quality Management District (SCAQMD) for Use of Meeting Room
Facilities.
Recommended Action: Approve.
(d) Approval of Contract with LPA, to Provide Architectural Services
for a City Hall and Library Building in an Amount Not to Exceed
$438,660; Authorize a 10% Contingency ($43,866) for a Total
Authorization of $482,586; and Authorize the City Manager to
Execute a Contract with Linda Dernmers to Provide Library
Consulting Services in an Amount Not to Exceed $35,000.
Recommended Action: Approve, Award and Appropriate.
Requested by: City Manager
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
iiul,loLoll] O'kil kyl 1A lil I
Study Session
Memo
To: Honorable Mayor and Members of the City Council
From: Ryan McLean, Assistant to the City Manager. 9"
Date: August 17, 2010
Re: User Fee Study Discussion
At the August 17 study session, staff will once again bring its recommended
User Fee Study adjustments to the Council for discussion. In review, staffs
recommendations are as follows:
a) Since the City's last user fee rate adjustments, the annual Consumer
Price Index (CPI) has increased by 29.4%.
b) A three-year phased increase will be applied upon Council adoption
until the 29.4% CPI difference is achieved (an average increase of
9.8% annually).
c) User fees currently set at levels above the legally defensible
maximum will be immediately reduced to the rates recommended in
the User Fee Study Report.
d) Where new fees are proposed, staff recommendations (based on the
City's experience and business practices and a review of fees in
similar jurisdictions) are used. These recommendations shall be in
effect immediately without phasing.
e) If the difference between the full cost recovery level and a current fee
is less than the 29.4% CPI adjustment, the three year phased
increase will be implemented to close the difference.
f) An annual escalator based on the CPI of the previous twelve months
(March to March) will be applied at the time of the adoption of the
municipal budget each year forward. This factor will be applied during
the phasing period to ensure the City's adjustments remain current.
The recommended standard fee adjustment of 29.4% does not include 2010
annual figures, as they were not yet available at the time of the initial staff
recommendation. Further research has indicated that when adjusted for
regional economic factors (including local March -to -March numbers for
2010), the complete CPI value since the last fee increase is 35.3°/x.
Following the direction of the Council at the August 17 study session, staff
plans to bring the item forward for consideration at the September 21 City
Council meeting.
Please contact me with any questions.
• Page 2
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City of Diamond Bar
EP&Ms
New Fee Schedule
Administrative & Misc. Fees
Current
Single Stand
Alone Fees
Full Cost
Recovery
Full Cost
Recovery %
I Change I
2010-11
Proposed I
2011-12
Proposed I
2012-13
Proposed
Annual
Increase
Through 2012
Permit Issuance
$25.00
$41.06
64.24%
$27.45
$29.90
$32.35
$2.45
Supplemental Permit Issuance
$25.00
$20.53
-17.88%
$20.53
$20.53
$20.53
NIA
Standard Retention Fee
$1.00
NIA
$2.00
$2.00
$2.00
NIA
Mechanical Permit Fees
urrent
Minimum
Fee
Full Cost
Recovery
t-ull Uosturren
Recovery %
Change
2010-11
Proposed
2011-12
Proposed
2012-13
Proposed
Single Stand-
Alone Fees
SSA 2010-11
Proposed
SSA 2011-12
Proposed
SSA 2012-13
Proposed
Minimum Inspection Fee
$42.50
$46.67
$50.83
$55.00
UNIT FEES:
AIC, Residential (each)
up to 100,000 BTUs 1$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Furnace (F.A.U., Floor)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40,66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Heater (Wall)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82,40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Appliance Vent/Chimney (each)
Refrigeration Compressor
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Boller
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18,00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Chiller
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19,76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125,31
$136.31
$147,32
$87.30
$95.86
$104.41
$112.97
Heat Pump (Package Unit)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.001
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104,41
$112.97
Heater (Unit, Radiant, etc.)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Air Handler (each)
2000 CFMs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$8.50
$9.33
$10.17
$11.00
2001-3,999 CFMs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$25.10
$27.56
$30.02
$32.48
4,000-10,000 CFMs
$68.50
$164.23
139.75%
$75.45
$82.40
$89.35
$25.10
$27.56
$30.02
$32.48
10,001+ CFMs
$69.50
$33.79
-51.38%
$33.79
$33.79
$33.79
$43.50
$47.76
$52.03
$56.29
Duct Work (only)
New
1-10 registers
$68.50
$157.39
129.77%
$75.45
$82.40
$89.35
$29.00
$31.84
$34.68
$37.53
11- 30 registers
$113.00
$164.24
45.35%
$124.98
$135.95
$146.93
$87.00
$95.53
$104.05
$112.58
31-50 registers
$171.00
$171.08
0.05%
$171.08
$171.08
$171.08
$145.00
$145.00
$145.00
$145.00
51 + (each)
$173.90
$177.92
2.31%
$177.92
$177.92
$177.92
$147.90
$147.90
$147.90
$147.90
Alterations
1-10 registers
$68.50
$157.39
129.77%
$75.45
$82.40
$89.35
$29.00
$31.841
$34.68
$37.53
11- 30 registers
$68.50
$164.24
139.77%
$75.45
$82.40
$89.35
$87.00
$95.53
$104.05
$112.58
31-50 registers
$68.50
$171.08
149.75%
$75.45
$82.40
$89.35
$145.00
$145.001$145.00
$145.00
51 + (each)
$68.50
$177.92
159.74%
$75.45
$82.40
$89.35
$147.90
$147.90
$147.90
$147.90
Evaporative Cooler
1-12,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$14.60
$16.03
$17.46
$18.89
12,001 - 24,000 BTUs
$68.50
$157.39
129.77%
$75.45
$82.40
$89.35
$14.60
$16.03
$17.46
$18.89
24,001 - 36,000 BTUs
$68.50
$164.24
139.77%
$75.45
$82.40
$89.35
$14.60
$16.03
$17.46
$18.89
36,001 - 48,000 BTUs
$68.50
$171.08
149.75%
$75.45
$82.40
$89.35
$14.60
$16.03
$17.46
$18.89
48,001+ BTUs
$68.50
$177.92
159.74%
$75.45
$82.40
$89.35
$14.60
$16.03
$17.46
$18.89
Inlet and outlet served by air
conditioning system (register) (each)
$68.50
$116.33
69.82%
$75.45
$82.40
$89.35
$2.90
$3.18
$147
$3.75
Moisture Exhaust Duct (Clothes
Dryer) (each)
$68.50
$117.17
71.05%
$75.45
$82.40
$89.35
$22.60
$24.81
$27.03
$29.24
Ventilation fan connected to a single
duct (each)
$68.50
$117.17
71.05%
$75.45
$82.40
$89.35
$10.60
$11.64
$12.68
$13.72
Vent System (each)
$68.50
$246.35
259.64%
$75.45
$82.40
$89.35
$22.60
$24.81
$27.03
$29.24
Exhaust Hood/Fan and Duct
(Residential) each
$69.50
$130.01
87.06%
$76.12
$82.73
$89.35
$43.50
$47.76
$52.03
$56.29
Exhaust Hood, Type I (Commercial
Grease Hood) each
$69.50
$287.41
313.54%
$76.12
$82.73
$89.35
$43.50
$47.76
$52.03
$56.29
Exhaust Hood, Type 11 (Commercial
Steam Hood) each
$69.50
$225.82
224.92%
$76.12
$82.73
$89.35
$43.50
$47.76
$52.03
$56.29
Spray Booth served by mechanical
exhaust, including the fans and ducts
attached thereto
$69.50
$287.41
313.54%
$76.12
$82.73
$89.35
$43.50
$47.76
$52.03
$56.29
Refrigerator Condenser Remote
$0.00
$0.00
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Walk-in Box/Refrigerator Coil
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82,40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
InstalllRelocate forced air or gravity -
type furnace or burner (including
attached ducts and vents)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Install/Relocate suspended heater,
recessed wall heater, or floor -
mounted unit heater (each)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$2153
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Repair/Alter/Add heating appliance,
refrigeration unit, cooling unit,
absorption unit, or each heating,
cooling, absorption, or evaporative
cooling system, including installation
of controls (each)
up to 100,000 BTUs
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$18.00
$19.76
$21.53
$23.29
100,001-500,000 BTUs
$68.50
$157.38
129.75%
$75.45
$82.40
$89.35
$34.00
$37.33
$40.66
$44.00
500,001 + BTUs
$113.50
$164.23
44.70%
$125.31
$136.31
$147.32
$87.30
$95.86
$104.41
$112.97
Fire Damper (each)
$68.50
$150.54
119.77%
$75.45
$82.40
$89.35
$7.10
$7.80
$8.49
$9.19
Garage Ventilation System (each)
$68.50
$246.35
259.64%
$75.45
$82.40
$89.35
$22.60
$24,81
$27.03
$29.24
Product Conveying System (each)
$68.50
$246.35
259.64%
$75.45
$82.40
$89.35
$22.60
$24.81
$27.03
$29.24
Appliance or piece of equipment not
classed in other appliance
categories, or for which no other fee
is listed (each)
$68.50
$136.86
99.80%
$75.45
$82.40
$89.35
$22.60
$24.81
$27.03
$29.24
Fire suppression system
$68.50
$171.07
149.74%
$75.45
$82.40
$89.35
$7.10
$7.80
$8.49
$9.19
Other Mechanical Inspections (per
hour)
$35.001
$82.12
134.63%
$38.43
$41.86
$45.29
Plumbing & Gas Permit Fees
urren
Minimum
Fee
Full Cost
Recovery
ull L;ost
Recovery %
Change
2010-11
Proposed
2011-12
Proposed
2012-13
Proposed
Current
Single Stand-
Alone Fees
SSA 2010-11
Proposed
SSA 2011-12
Proposed
SSA 2012-13
Proposed
Minimum Plumbing & Gas Inspection
Fee
$41.50
NIA
NIA
$45.57
$49.63
$53.70
Stand Alone Plumbing Plan Check
(Hourly)
$111.00
$121.88
$132.76
$143.63
$85.00
$93.33
$101.66
$109.99
UNIT FEES:
Gas Piping System
First
$80,50
$137.66
71.01%
$75.02
$81.53
$88.05
$54.50
$59.84
$65.18
$70.52
Each after 5
$0.00
$9.65
NIA
$2.80
$3.07
$3.35
$3.62
Gas Meter (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11,97
$13.04
$14.10
Gas Pressure Regulator (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Building Sewer/ Connection (each)
$67.50
$161.80
139.70%
$75.02
$81.53
$88,05
$31.30
$34.37
$37.43
$40.50
Future house sewer section
$67.50
$161.80
139.70%
$75.02
$81.53
$88,05
$20.20
$22.18
$24,16
$26.14
Private sewage disposal system
(septic tank and seepage pit)
connection to house (each)
$90.10
$181.11
101.01%
$99.83
$108.56
$117.30
$64.10
$70.38
$76.66
$82.95
Disconnection, abandonment,
alteration or repair of any house
sewer or private sewage disposal
system or part thereof (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$22.00
$24.16
$26.31
$28.47
Backflow Preventer
First 5
$80.50
$105.45
30.99%
#REF!
$104.17
$10.90
$11.97
$13.04
$14.10
Each after the First 5
$0.00
$9.65
NIA
NIA
NIA
NIA
$4.50
$4.94
$5.38
$5.82
Roof Drain -Rainwater System
(each)
$0.00
$224.55
NIA
#REFI
#REF!
$0.00
Water Heater and/or vent(each)
$67,50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Water Softener (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Dishwasher, permanent -type (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
$75.02
$81.53
$88.05
Water Pipe Repair/Replacement
$67.50
$124.76
84.83%
$75.02
$81.53
$88.05
1 $10.90
$11.97
$13.041
$14,10
Drainage or Vent Piping
Repair/Alterations (each)
$67.50
$124.76
84.83%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Drinking Fountain (each)
$67.50
$190.76
182.61%
$75.02
$81.53
$88.05
$1090
$11.97
$13.04
$14.10
Solar Water System Fixtures (solar
panels, tanks, water treatment
equipment) (each)
$67.50
$168.21
149.20%
$75.02
$81.53
$88.05
$36.30
$39.86
$43.41
$46.97
Swimming pool drainage trap and
receptor (water supply for pool not
included) (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Medical Gas System (each outlet)
$67.50
$152.14
125.39%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Plumbing fixture or trap or set of
fixtures on one trap, including water,
drainage piping, hose bibs and
backflow protection (each)
$67.50
$152.14
125.39%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Building drain (w/o accompanying
plumbing) (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Cesspool, overflow seepage pit,
percolation test pit, swimming pool
dry -well, or drainfield extension or
replacement (each)
$67.50
$181.11
168.31%
$75.02
$81.53
$88.05
$31.30
$34.37
$37.43
$40.50
Private sewage disposal system
(each)
$188.00
$296.96
57.96%
$224.32
$260.64
$296.96
$162.00
$177.88
$193.75
$209.63
Industrial waste grease trap,
pretreatment interceptor, including its
trap and vent (each)
$67.50
$239.03
254.12%
$75.02
$81.53
$88.05
$10.90
$11,97
$13.04
$14.10
Water treating equipment and or
water pipiping
Installed/Altered/Repaired (each)
$67.50
$134.42
99.14%
$75.02
$81.53
$88.05
$10.90
$11.97
$13.04
$14.10
Lawn sprinkler system on any one
meter, including backflow protection
devices therefore (each)
$67.50
$115.11
70.53%
$75.02
$81.53
$88.05
$1090
$11.97
$13.04
$14.10
Backflow devices not included in
other fee services, e.g.,
building/trailer park sewer (each)
$67.50
$115.111
70.53%
$75.02
1 $81.53
$88.05
1 $10.90
$11.971
$13.041
$14.10
Atmospheric -type vacuum breakers
Current
Minimum
Fee
Full Cost
Recovery
u ost
Recovery %
Change
2010-11
Proposed
2011-12
Proposed
2012-13
Proposed
Current
Single Stand-
Alone Fees
SSA 2010-11
Proposed
SSA 2011-12
Proposed
SSA 2012-13
Proposed
not included in other fee services,
$40.50
$44.47
$48.44
$52.41
e.g., buildingltrailer park sewer (1-5
units)
$0.00
$115.11
NIA
$75.02
$81.53
$88.05
$0.00
$0.00
$0.00
$0.00
Atmospheric -type vacuum breakers
not included in other fee services,
e.g., building/trailer park sewer (each
unit over 5 units)
$0.00
$115.11
NIA
$75.02
$81.53
$88.05
$0.00
$0.00
$0.00
$0.00
201-1000 amps
$76.70
$143.70
87.35%
$85.12
$92.54
$99.96
$50.70
$55.67
$60.64
$65.61
Other Plumbing and Gas Inspections
$134.40
$157.39
17.11%
$142.06
$149.73
$157.39
$108.40
$119.02
$129.65
$140.27
(per hour)
$0.00
$153.73
NIA
I NIA
I NIA
$0.00
1 $0.00
$0.00
$0.00
$0.00
Electrical Permit Fees
Current
Minimum
Fee
Full Cost
Recovery
u ost
Recovery %
Change
2010-11
Proposed
2011-12
Proposed
2012-13
Proposed
Current
Single Stand-
Alone Fees
SSA 2010-11
Proposed
SSA 2011-12
Proposed
SSA 2012-13
Proposed
Minimum Electrical Inspection Fee
$40.50
$44.47
$48.44
$52.41
Stand Alone Electrical Plan Check
(hourly rate)
SYSTEM FEES:
Service, subpanels, switchboards or
section, motor controlled centers and
panel boards
up to 200 amps
$66.50
$130.01
95.50%
$73.92
$80.34
$86.76
$25.90
$28.44
$30.98
$33.51
201-1000 amps
$76.70
$143.70
87.35%
$85.12
$92.54
$99.96
$50.70
$55.67
$60.64
$65.61
1001 +
$134.40
$157.39
17.11%
$142.06
$149.73
$157.39
$108.40
$119.02
$129.65
$140.27
New Single and two-family residential
buildings (per sq ft)
$26.07
$0.07
-99.73%
$29.53
$31.98
$34.44
$0,07
$0.08
$0.08
$0.09
Multifamily residential
buildings/apartments/condominiums
$26.06
$0.07
-99.73%
$29.52
$31.97
$34.43
$0.06
$O.fl7
$0.07
$0.08
Temporary Service power pole or
pedestal, including all pole or
pedestal -mounted receptacle outlets
and appurtenances
$66.50
$123.17
85.22%
$73.92
$80.34
$86.76
$29.00
$31.84
$34.68
$37.53
Temporary distribution system and
temporary lighting and receptacle
outlets (each)
$66.50
$123.17
85.22%
$73.92
$80.34
$86.76
$14.40
$15.81
$17.22
$18.63
Pre -Inspection (per hour)
$'111.00
$177.92
60.29%
$122.78
$133.56
$144.34
$85.00
$93.33
$101.66
$109.99
Private, Residential, In -ground
Swimming Pools, spa, therapeutic
whirlpools, hot tubs, newirepairs
(each)
$80.10
$205.30
156.30%
$88.85
$96.60
$104.36
$54.10
$59.40
$64.70
$70.01
Includes a complete system of
necessary branch circuit wiring,
bonding, grounding, underwater
lighting, water pumping, and other
similar electrical equipment directly
related to the operation of a
swimming pool
Camivals, circuses, or other traveling
shows or exhibitions utilizing
transportable -type rides, booths,
displays, and attractions, lighting
$66.50
$136.86
105.80%
$73.92
$80.34
$86.76
$29.50
$32.39
$35.28
$38.17
Temporary distribution system and
temporary lighting and receptacle
outlets for constructions sites,
decorative light, Christmas tree sales
lots, firework stands, etc. (each)
$66.50
$136.86
105.80%
$73.92
$80.34
$86.76
$10.90
$11.97
$13.04
$14.10
UNIT FEES:
Receptacle, Switch, and Lighting
Outlets
Receptacle, switch, lighting, or
other outlets at which current is
used or controlled, except
services, feeders, and meters
First 20 (or portion thereof)
$66,501
$123,171
85.22%1
$73.92
$80.34
$86.76
$1.30
$1.43
$1.55
$1.68
Each Additional
1$0.001
$6.84
{SIA
1
$0.90
$0.99
$1.08
$1.16
Lighting Fixtures
Lighting Fixtures, sockets, or
other lamp -holding devices
First 20 (or portion thereof)
$66.50
$109.49
64.65%
$73.92
$80.34
$86.76
$1.30
$1.43
$1.55
$1.68
Each Additional
$0.00
$27.37
N/A
1
$0.90
$0.99
$1.08
$1.16
Pole or platform -mounted lighting
fixtures (each)
$66.50
$123.17
85.22%
$73.92
$80.34
$86.76
$1.50
$1.65
$1.79
$1.94
Theatrical -type lighting fixtures or
assemblies (each)
$66.50
$109.49
64.65%
$73.92
$80.34
$86.76
$1.50
$1.85
$1.79
$1.94
Residential Appliances
Fixed residential appliances or
receptacle outlets for same,
including wall -mounted electric
ovens; counter mounted cooking
tops; electric ranges; self-contained
room console or through -wall air
conditioners; space heaters; food
waste grinders; dishwasher
$66.50
$150.55
126.39%
$73.92
$80.34
$86.76
$7.20
$7.91
$8.61
$9,32
(For other types of air conditioners
and other motor -driven appliances
having larger electrical ratings, see
Power Apparatus) (each)
Nonresidential Appliances
Residential appliances and self-
contained factory -wired,
nonresidential appliances, including
medical and dental devices; food,
beverage, and ice cream cabinets;
illuminated show cases; drinking
fountains; vending machines;
laundry machines; or other simi
$66.501
$177.921
167.55%1
$73.92
1 $80.34
1 $86,76
1 $7.20
$7.911
$8.611
$9.32
Residential appliances and self-
contained factory -wired,
nonresidential appliances not
exceeding one horsepower (HP),
kilowatt (kW), or kilovolt -ampere
(kVA) in rating, including medical
and dental devices; food, beverage,
and ice cream cabinets; illumina
$66.50
$0.00
-100.00%
$73.92
$80.34
$86.76
$7.20
$7.91
$8.61
$9.32
(For other types of air conditioners
and other motor -driven appliances
having larger electrical ratings, see
Power Apparatus) (each)
Power Apparatus
Motors, generators, transformers,
rectifiers, synchronous
converters, capacitors, industrial
heating, air conditioners and heat
pumps, cooking or baking
equipment, and other apparatus.
Rating in horsepower (HP),
kilowatts (kW), or kilovolt -
amperes (kVA),
Over 3-10
$66.50
$157.39
136.68%
$73.92
$80.34
$86.76
$13.10
$14.38
$15.67
$16.95
Over 11-50
$66.50
$164.24
146.98%
$73.92
$80.34
$86.76
$30.70
$33.71
$36.72
$39.73
Over 51-100
$83.60
$171.08
104.64%
$92.69
$100.79
$108.88
$57.60
$63.24
$68.89
$74.53
Over 101
$120.90
$177.92
47.16%
$133.65
$145.40
$157.15
$9490
$104.20
$113.50
$122.80
Busways
Trolley and plug -in -type busways -
each 100 feet or fraction thereof
$66.50
$164.24
146.98%
$73.92
1 $80.34
1 $86.76
1 $17.40
$19.11
$20.81
$22.52
(An additional fee will be
required for lighting fixtures,
motors, and other appliances
that are connected to trolley
and plug -in -type busways. No
fee is required for portable
tools.)
Signs, Outline Lighting, and
Marquees (each)
$66.50
$150.54
126.38%
$73.92
$80.34
$86.76
$25.90
$28.44
$30.98
$33.51
Signs, Outline Lighting, or Marquees
supplied from one branch circuit
(each)
$66.50
$150.54
126.38%
$73.92
$80.34
$86.76
$8.50
$9.33
$10.17
$11.00
Additional branch circuits within the
same sign, outline lighting system, or
marquee (each)
$66.50
$116.33
74.93%
$73.92
$80.34
$86.76
$8.50
$9.33
$10.17
$11.00
Miscellaneous Apparatus, Conduits,
and Conductors
$69.40
$123.17
77.48%
$77.10
$83.81
$90.51
$43.40
$47.65
$51.91
$56.16
Electrical apparatus, conduits,
and conductors for which a permit
is required, but for which no fee is
herein set forth (each)
$69.40
$123.17
77.48%
$77.10
$83.81
$90.51
$43.40
$47.65
$51.91
$56.16
(This fee is not applicable when
a fee is paid for one or more
services, outlets, fixtures,
appliances, power apparatus,
busways, signs, or other
equipment)
Photovoltaic Systems (each)
$66.50
$109.49
64.65%
$73.92
$80.34
$86.76
OTHER FEES:
Other Electrical Inspections (per
hour)
$111.00
$82.12
-26.02%
1
1
$85.00
$93.33
$101.66
$109.99
Inspections outside of normal
business hours, 0-2 hours
(minimum charge)
urren
$164.23
u os
$139.74
$151.99
$164.23
Current
$156.07
$160.15
$164.23
Each additional hour or portion
thereof
Minimum
Full Cost
Recovery %
2010-11
2011-12
2012-13
Single Stand-
SSA 2010-11
SSA 2011-12
SSA 2012-13
Other Inspections & Fees
Fee
Recovery
Change
Proposed
Proposed
Proposed
Alone Fees
Proposed
Proposed
Proposed
Inspections outside of normal
business hours, 0-2 hours
(minimum charge)
$127.50
$164.23
28.81%
$139.74
$151.99
$164.23
$127.50
$156.07
$160.15
$164.23
Each additional hour or portion
thereof
$127.50
$82.12
-35.59%
$139.74
$151.99
$164.23
$127.50
$156.07
$160.15
$164.23
Reinspection Fee (each)
$85.00
$41.06
-51.69%
$41.06
$41.06
$41.06
$85.00
$41.06
$41.06
$41.06
Inspections for which no fee is
specifically indicated, per hour
(minimum charge = 112 hour)
$85.00
$82.12
-3.39%
$82.12
$82.12
$82.12
$85.00
$82.12
$82.12
$82.12
Pian Check Fee (Electrical)
$0.00
$164.23
NIA
Electrical plans over 2000 sq ft
2000-4000 (2 hrs)
$170.00
$164.23
-3.39%
$164.23
$164.23
$164.23
$170.00
$164.23
$164.23
$164.23
4001-6000 (3 hrs)
$255.00
$246.35
-3.39%
$246.35
$246.35
$246.35
$255.00
$246.35
$246.35
$246.35
6001-8000 (4 hrs)
$340.00
$328.46
-3.39%
$328.46
$328.46
$328.46
$340.00
$328.46
$328.46
$328.46
8001-10,000 (5 hrs)
$425.00
$410.58
-3.39%
$410.58
$410.58
$410.58
$425.00
$410.58
$410.58
$410.58
10,001-14,000 (6 hrs)
$510.00
$492.69
-3.39%
$492.69
$492.69
$492.69
$510.00
$492.69
$492.69
$492.69
14,001-18,000 (8 hrs)
$680.00
$656.92
-3.39%
$656.92
$656.92
$656.92
$680.00
$656.92
$656.92
$656.92
18,001 - 22,000 (9 hrs)
$765.00
$711.67
-6.97%
$711.67
$711.67
$711.67
$765.00
$711.67
$711.67
$711.67
22,001 + (10 hrs)
$850.001
$821.15
-3.39%1
$821.15
$821.15
$821.15
$85000
$821.15
$821.15
$821.15
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Agenda No. 6.1
INUTES
• THE CITY COUNCIL I I
_5kEGULAR MEETING OF THE CITY OF DIAMOND 'hAFT1
AUGUST 3, 2010 V
CALL TO ORDER: Mayor Herrera called the Regular City Council
meeting to order at 6:33 p.m. in The Government Center/SCAQMD Auditorium, 21865
Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Ab Kastl, Associate Pastor, Diamond Canyon
Christian Church, gave the invocation.
ROLL CALL: Council Members Ling -Ling Chang, Ron Everett, Jack
Tanaka, Mayor Pro Tern Steve Tye and Mayor Carol Herrera.
Staff Present: - James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Ken Deforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Greg Gubman, Community Development Director; Ryan
McLean, Asst. to the City Manager; Rick Yee, Senior Civil Engineer; Marsha Roa,
Public Information Manager; Kimberly Molina, Associate Engineer; Anthony Santos,
Management Analyst, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano announced that City staff, based on a number of inquiries
regarding the City Manager, City Council and staff salaries, compensation and
benefits has posted the information on the City's Website. It is unfortunate that
Bell has engaged in such behavior as providing for uncommonly high salaries for
City staff and for its elected officials. Today, staff submitted a press release to
the media regarding the information and its availability on the City's Website.
This information has always been available to the public at City Hall; however, it
has been made more available on the City's Website through two easy links, and
is highlighted on the front page of the City's Website. As a result, anyone
interested in this public information can easily find it by going to the City's
Website and clicking on the link on the right side of the home page or navigate
through the Government portion to find detailed information on staff salaries and
benefits, City Manager salary and benefits and City Council Member salaries and
benefits. Staff will continue to respond to inquiries. It is extremely unfortunate
that all City employees and Council Members have been cast in such an ugly
light based on the behavior of a few. D.B. has always and will continue to be
completely open and assessable with all government information on the City's
Website at www.citvofdiamondbar.com
AUGUST 3, 2010 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
John Martin, 1249 S. Diamond Bar Blvd., stated that at the July 20th Council
meeting, 300 more signatures were submitted to the Council that were against
the City's proposal regarding Site D. What was not said at that last meeting was
that those 300 new signatures were gathered at the Albertson's Center in central
D.B. and at the Von's Center in north D.B. When the first 300 signatures were
turned in there was criticism against the group that all of the signatures were
from residents that lived in the southern portion of D.B. He stated he personally
gathered about 100 signatures in front of Albertson's in one day. This is a "hot
button" issue and people are very interested in knowing what the City is
proposing to do there; and, voicing their opposition to the proposal presented by
the City.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano reiterated that the City Council continued the Site D matter to
October 19, 2010 in order to permit the School District, the actual majority
landowner and applicant for the land use proposal for the property, to conduct a
community outreach program for the Site D development project. He said he
was in touch with a recently employed consultant with the School District who
was put in charge of that effort and does not, at this time, have details of what the
process will be since the details have not yet been announced by the School
District. However, it is his understanding that there are a few meetings that are
being discussed for the middle to end of August and that those meetings will be
widely advertised when the School District determines the appropriate dates and
venue. The intent of the meetings is for the School District to meet with the
public to gain input and most* particularly, the immediate neighborhood's input,
regarding the use of the acreage known as Site D. From that, the School District,
staff and others will learn the desires of the neighborhood and the community for
the property.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park — August 4, 2010 — 6:30 to 8:00 p.m., "Cold Duck"
(70's Top 40) — Sycamore Canyon Park, 22930 Golden Springs Dr.
5.2 Movies Under the Stars — August 4, 2010 — "Cloudy with a Chance of
Meatballs" — Immediately following Concerts in the Park, Sycamore
Canyon Park, 22930 Golden Springs Dr.
5.3 Planning Commission Meeting — August 10, 2010 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr. (Dark).
5.4 Concerts in the Park — August 11, 2010 — 6:30 to 8:00 p.m., "Sound Bytes"
(Pop 60's — 90's) — Sycamore Canyon Park, 22930 Golden Springs Dr.
AUGUST 3, 2010 PAGE 3 CITY COUNCIL
5.5 Movies under the Stars "Where the Wild Things Are" — August 11, 2010 -
- Immediately following Concerts in the Park, Sycamore Canyon Park,
22930 Golden Springs Dr.
5.6 Traffic and Transportation Commission Meeting — August 12, 2010 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.7 City Council Meeting — August 17, 2010 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR: C/Tanaka moved, MPT/Tye seconded, to approve the
Consent Calendar with the exception of Item 6.1 which was pulled by C/Chang.
Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
Meeting of June 22, 2010.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of June 24, 2010.
6.4 RATIFIED CHECK REGISTER — Dated July 15, 2010 through July 28,
2010 totaling $616,585.27.
6.5 APPROVED TREASURER'S STATEMENT — Month of June 2010.
6.6 APPROVED NOTICE OF COMPLETION FOR LYCOMING STREET
REHABILITATION PROJECT.
6.7 APPROVED AMENDMENT NO. 5-A TO CONTRACT WITH WEST
COAST ARBORISTS FOR CITYWIDE TREE MAINTENANCE AND
WATERING SERVICES FOR THE 2009/10 FY ADDING $6,130 TO THE
AUTHORIZED AMOUNT OF $177,800 RESULTING IN A TOTAL
AMOUNT NOT -TO -EXCEED $183,930.
6.8 APPROVED PAYMENT OF CITY'S RETROSPECTIVE GENERAL
LIABILITY INSURANCE DEPOSIT TO CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY (CJPIA) IN THE AMOUNT OF $60,522 AND
APPROPRIATED NECESSARY FUNDS FROM GENERAL FUND
RESERVES.
AUGUST 3, 2010 PAGE 4
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
CITY COUNCIL
6.1 APPROVE CITY COUNCIL MINUTES — Regular Meeting of July 20,
2010.
C/Chang requested that Page 9, Paragraph 3 reflect her comments
regarding agreeing with MPT/Tanaka's proposal not M/Herrera.
M/Herrera concurred with the correction. C/Tanaka moved, C/Evereft
seconded to approve the Minutes as amended. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
Due to the 7:00 p.m. schedule for Public Hearings, the City Council went on to Council
Subcommittee Reports/Council Member Comments at 6:50 p.m.
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Evereft thanked CM/DeStefano and staff for the timely posting of public
information to the City's Website and the on-going high quality of support and
service to the community. He encouraged everyone to join the City at Sycamore
Park for the "National Night Out" tomorrow night recognizing, honoring and
thanking our public safety officials. He apologized to Mr. Martin and any others
who felt he said something derogatory about collecting signatures regarding Site
D because it was not his intention. In the minutes he noted what he said in
public comments in recognizing the City of Laverne for their recognition in Family
Circle. He did so respectfully and honorably because in 2007 the City of D.B.
was also recognized. He acknowledged a long time D.B. resident and business,
Tai Kwon Do. Last week the papers had an article regarding Grandmaster Young
In Cheon's commitment to the qualities taught through Tai Kwon Do. He hoped
everyone was experiencing the City's concert nights on Wednesdays. Last week
he had an opportunity to visit Jackson Hole, Wyoming and the Teton National
Park. He also visited the Laurance S. Rockefeller preserve with over 1106 acres
within the Grand Teton National Park on the southern end of Phelps Lake which
is dedicated to green use.
C/Tanaka said that tomorrow is "National Night Out" which will give residents a
chance to thank the public safety personnel for their work in the City. During the
past two weeks he has been busy attending Concerts in the Park and Movies
under the Stars. Last Monday he attended the last community committee
meeting for the LA County Fair - Diamond Bar Day slated for Thursday,
September 16. The public can log in to the City's Website for discount coupons.
He congratulated D.B.'s community hero's Mei Lien Chang, Adult Hero and
Yolanda Gong, D.B.H.S. graduate and UCLA freshman, Youth Hero. Last
AUGUST 3, 2010 PAGE 5
CITY COUNCIL
Thursday he attended the Egyptian program at the Diamond Bar Library. He
also asked staff for an update on the decision by LA County as to whether or not
they will move the library to the new city hall building.
C/Chang commended CM/DeStefano and the City's Public Information staff
members for creating a fabulous Facebook and Twitter Page. She has received
very positive and wonderful feedback about the information provided. She has
her personal information posted on Facebook and Twitter as well. She
encouraged everyone to attend Concerts in the Park and Movies under the Stars
which are fabulous City events. She announced that this Thursday, August 5th
she would be installed as the incoming treasurer for the LA Division, League of
California Cities and asked everyone to attend the event in Azusa.
M/Herrera congratulated C/Chang on her new position.
MPT/Tye said he expected a cavalcade of individuals wanting to know about staff
and Council salaries and was pleasantly surprised that no one had commented
on the issue. The egregious behavior that took place in Bell, certainly does not
reflect the residents of Bell who have been taken advantage of. He finds it
difficult to refer to those city officials as professionals, which is the real difference
with D.B. and other such communities. He appreciates everything staff does and
appreciated the speed with which staff was able to put the information on the
City's Website for view. D.B. gets the job done with a lean and mean staff as
reflected by the residents' satisfaction by the services and appearance and the
fact that the City is always open to correcting whatever needs to be corrected in
order to make things better for our residents. It is reflective of D.B. that a 13 -year
old emailed the Council stating that she was interested in a dog park and asked
what she could do to help that become a possibility. It is very important that
residents feel they can tell us what they would like to see and ask how they can
help the process. Staff represents that same mindset and he appreciates
everything staff does on behalf of D.B. residents.
M/Herrera concurred with MPT/Tye's remarks and reiterated that all of the public
information about staff and Council salaries is on the City's Website because this
City believes in full disclosure and transparency. She thanked staff for their
timely response in getting the information together and the easy access on the
City's Website.
7. PUBLIC HEARINGS: 7:02 p.m.
7.1 ADOPT RESOLUTION NO. 2010-28: CONFIRMING A COST REPORT
FOR .783 BOWCREEK DRIVE (APN: 8281-043-065) AND
ESTABLISHING A SPECIAL ASSESSMENT AND LIEN THEREON FOR
THE CITY'S NUISANCE ABATEMENT AND RELATED COSTS.
CDD/Gubman made a staff presentation outlining the abatement of public
nuisances by code enforcement staff which is something that the City has
AUGUST 3, 2010 PAGE 6
CITY COUNCIL
rarely done in the past. He stated that the Municipal Code authorizes the
Community Development Director to declare certain properties to be
public nuisances. When a declaration of a public nuisance is made the
City is able to bypass the administrative citation and criminal prosecution
process, obtain an abatement warrant and swiftly eliminate the nuisance.
This is not the appropriate course of action to take for all property
maintenance violations; however, when a property becomes so
egregiously derelict due to abandonment or gross neglect it is no longer
fair to subject the neighbors to wait out the routine compliance process
then abatement is a powerful tool.
CDD/Gubman stated that the unoccupied property at 783 Bowcreek Dr. is
an example of where a public nuisance declaration and abatement was an
appropriate invocation of this authority. CDD/Gubman showed photos of
the residence pointing out the overgrown and dried vegetation which was
not only extremely unsightly, but a potential health and safety hazard. The
enforcement process began with a routine code enforcement patrol on
November 11, 2009 and the issuance of a courtesy notice. After giving
the property owners fair chance to remedy the problem and observing the
property conditions deteriorating with absolutely no indication that things
would improve, CDD/Gubman declared the property a public nuisance. At
that point an abatement warrant was served. The City then hired a
landscape contractor who submitted a competitive bid and cleared the
overgrown conditions. Once the nuisance is abated, the City is authorized
to seek fair compensation for the expenses incurred in performing the
abatement. An effective method for cost recovery is to impose a special
assessment on the property that becomes due with the property tax bill.
The slide presentation included information about how the assessment of
$2,593.75 was tallied. The purpose of tonight's hearing is to present the
City Council with staffs accounting of the costs to the City excluding City
prosecutor fees which are not recoverable; allow the property owners to
be heard, and, for the City Council to then render its decision on whether
or not to impose the assessment and, if so, to set the amount to be
assessed. CDD/Gubman showed Council a photograph of the property as
it appeared yesterday and while the property may not present a public
nuisance at this moment in time, it is in violation of the Municipal Code's
Property Maintenance Standards. It appears that the cycle is beginning
again so the next step will be to file a criminal complaint. Staff
recommends that the City Council adopt the Resolution to authorize the
City to record a special assessment of $2,593.75.
MPT/Tye asked if the City had heard from the property owner.
CDD/Gubman responded that the only response the city received was the
signed Return Receipt for a Notice to Abate.
AUGUST 3, 2010 PAGE 7
CITY COUNCIL
MPT/Tye asked what the process will be if staff has to again abate the
nuisance?
CDD/Gubman responded that in order to again abate the property, staff
would go through the court procedure. Currently, the property is not a
public nuisance, it is merely a property maintenance violation but the
property shows clear indication that if left as is it will revert to being a
public nuisance. Staff is moving forward in filing a criminal complaint
which will include doing a more extensive effort to contact the property
owners by going through DMV records and ultimately bringing this matter
before a judge for a formal proceeding.
MPT/Tye asked if at any time it would be the City's position to put this
property on regular maintenance or wait until it gets to be a nuisance.
CDD/Gubman stated that the City could do that. What staff wanted to do
initially was to give the property owners the opportunity to address this
issue and when they didn't, staff moved to take care of the issue. Staff
has not been successful in persuading the owners to start taking care of
their property so staffs next step, is to file a criminal complaint which
might get the owners' attention because they will be facing misdemeanor
charges and potentially, jail time.
C/Everett asked CDD/Gubman to explain the reduction in fees from
$2,968 to $2593.
CDD/Gubman responded that it was simply a calculation error in the letter
to the property owner.
C/Everett believed that as he looked through the report there may have
been some response from the owner because it does not appear that the
City charged for the pool to be drained and treated.
CDD/Gubman responded that staff notified the Health Department and
Vector Control regarding the drained pool. The Health Department called
the property owners in for an office conference on June 8. Sometime
between June 8 and the date that the City performed the abatement, the
pool was emptied and cleaned. So it appears that the property owners
are able to receive attempts to contact them.
M/Herrera opened the Public Hearing at 7:12 p.m. M/Herrera asked if the
property owner of 783 Bowcreek Dr. was present. There was no
response.
With no response and no public testimony offered, M/Herrera closed the
Public Hearing at 7:13 p.m.
AUGUST 3, 2010 PAGE 8 CITY COUNCIL
C/Chang moved, C/Tanaka seconded, to adopt Resolution No. 2010-28:
Confirming a Cost Report for 783 Bowcreek Drive (APN: 8281-043-065)
and Establishing a Special Assessment and Lien Thereon for the City's
Nuisance Abatement and Related Costs. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned
the Regular City Council meeting at 7:14 p.m. in memory of Sgt. Carlos Ponce who
passed away on August 2, 2010.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 12010.
CAROL HERRERA, MAYOR
Agenda # 6.2
Meeting Date: August 17, 2010
COUNCIL
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Manager
TITLE: Ratification of Check Register dated J ly 29, 2010 through August 11,
2010 totaling $635,068.58.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $635,068.58 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated July 29, 2010 through August 11,
2010 for $635,068.58 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
Linda G. Magnuson
Finance Director
REVIEWED BY:
Finan de(birector Assistant City Manager
Attachments: Affidavit and Check Register — 07/29/10 through 08/11/10.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, iOVOic8S' and C]8i[DS in the form of check [8gi8fe[
including checks dated July 29.201Othrough August 11.2010 has been audited and i8
certified 8Saccurate. Payments have been allowed from the following funds iDthese
Description
General Fund
PropA-TmneitFund
PnopO-TruneitTaxFund
Integrated Waste Mgt Fund
Traffic Improvement Fund
AB27SG-Air {}|tyMgt Fund
Com DevBlock Grand Fund
LLAO38Fund
LLAO3SFund
LLAD41 Fund
EnAry EF & Cnavtn B|kBrant
Capital Imp Projects Fund
Computer EqRep|Fund
FiO8DD8 [>i[eCtO[
Amount
23,169.90
6,001.75
9,844.97
3,964.39
7,000.00
3,081.50
1,824.86
1,801.75
2,059.46
9,050.00
11.183.07
4,785.17
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
8/5/2010
10 -PP 16
PAYROLL TRANSFER
P/R TRANSFER-10/PP 16
113
10200
6,001.75
$190,218.19
8/5/2010
90700
PAYROLL TRANSFER
P/R TRANSFER-10/PP 16
115
10200
5,794.47
$1,292.41
8/5/2010
PAYROLL TRANSFER
P/R TRANSFER-10/PP 16
125
10200
831.50
8/5/2010
90701
PAYROLL TRANSFER
P/R TRANSFER-10/PP 16
001
10200
171,231.76
$53.12
8/5/2010
PAYROLL TRANSFER
P/R TRANSFER-10/PP 16
112
10200
6,358.71
7130/2010
90699
AMERICAN MINI STORAGE
STORAGE RENTAL -FY 10/11
0014090
42140
14,641.00
$14,641.00
7/30/2010
CDW GOVERNMENT INC.
COMPUTERS-I.T.
5304070
46230
4,425.17
7/30/2010
90700
AMERITECH BUSINESS SYSTEMS INC
COPIER MAINT-JUN 2010
0014090
42100
1,292.41
$1,292.41
7/30/2010
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41300
92.50
7/30/2010
90701
AT&T MOBILITY
CELL CHRGS-CMGR
0014030
42125
53.12
$53.12
7/30/2010 1
90702
YOLANDA AVELLA
RECREATION REFUND
001
34780
80.00
$80.00
7/30/2010 1
90703
JEFFREY BINNER
CONTRACT CLASS -SUMMER
0015350
45320
114.00
$114.00
7/30/2010
90704
KATHY BREAUX
CONTRACT CLASS -SUMMER
0015350
45320
288.00
$288.00
7/30/2010 1
90705
KATHLEEN BRESNAN
RECREATION REFUND
001
34720 1
51.00
$51.00
7/30/2010 1
90706
CALIFORNIA CONTRACT CITIES ASSOC.
ANNL MEMBERSHIP -FY 10/11
0014090
42315
3,640.00
$3,640.00
7/3012010 1
90707
CANNING HUNGER INC
DEP REFUND -EN 10-688
001
23012
1,000.00
$1,000.00
7/30/2010
90708
CDW GOVERNMENT INC.
ANNL MAINT-I.T. 10/11
0014070
42205
3,395.00
$8,340.54
7/30/2010
CDW GOVERNMENT INC.
COMPUTERS-I.T.
5304070
46230
4,425.17
7/30/2010
90710
CDW GOVERNMENT INC.
SVCS AGREEMNT-I.T.
5.304070
46230
360.00
$459.00
7/30/2010
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41300
92.50
7/30/2010
90711
CDW GOVERNMENT INC.
COMP EQ-I.T.
0014070
46230
67.871
1
7/30/2010
90709
CENTER ICE SKATING ARENA
CONTRACT CLASS -SUMMER
0015350
45320
54.00
$54.00
7/30/2010
90710
CHARTER OAK GYMNASTICS, INC.
CONTRACT CLASS -SUMMER
0015350
45320
459.00
$459.00
7/30/2010 1
90711
KATE CHIN
RECREATION REFUND
001
34780
48.00
$48.00
Page 1
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/30/2010
90712
TINA CHIU
RECREATION REFUND
001
34780
86.00
$86.00
7/30/2010
90713
CITY OF SIGNAL HILL
MEMBERSHIP DUES -FY 10/11
0015510
44240
1,250.00
$1,250.00
7/30/2010
ICAROL DENNIS
PROF.SVCS-CC MTG 7/6
0014030
44000
75.00
7/30/2010
90714
DAY & NITE COPY CENTER
PRINT SVCS-P/INFO
0014096
42110
175.60
$175.60
7/30/2010
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS -CONCERTS
0015350
42110
500.00
7/30/2010
90715
JUDITH DE LEON
RECREATION REFUND
001
34760
125.00
$125.00
7/30/2010
90716
CAROL DENNIS
PROF.SVCS-CC MTG
0014030
44000
225.00
$300.00
7/30/2010
ICAROL DENNIS
PROF.SVCS-CC MTG 7/6
0014030
44000
75.00
7/30/2010
90717
DEPT OF TRANSPORTATION
TRFFC MAI NT -MAY 2010
0015554
1 45507 1
1,249.03
$1,249.03
7/30/2010
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS-P/INFO
0014095
41400
1,631.57
7/30/2010
90718
ANNETTE DRUMONDE
CONTRACT CLASS -SUMMER
0015350
1 45320 1
216.00
$216.00
7/30/2010
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS -CONCERTS
0015350
42110
500.00
7/30/2010
90719
ESRI INC
GIS UPGRADE-I.T.
1125553
1 46235
3,961.99
$3,961.99
7/30/2010
90720
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS -4TH JULY BLST
0014095
41400
1,778.17
$5,276.45
7/30/2010
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS-P/INFO
0014095
41400
1,631.57
7/30/2010
90724
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS-P/INFO
0014095
41400
367.03
$850.00
7/30/2010
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITEMS -CONCERTS
0015350
42110
500.00
7/30/2010
EXECUTIVE PROMOTIONAL PRODUCTS INC
PROMO ITMES-P/INFO
0014095
41400
999.68
7/30/2010 1 90721 FEDEX EXPRESS MAIL -GENERAL 0014090 1 42120 1 123.30 $123.30
7/30/2010
90722
FLUKE NETWORKS
HARDWARE MAINT-I.T.
0014070
42205
3,409.47
$6,680.01
7/30/2010
IFLUKE NETWORKS
HARDWARE MAINT-I.T.
0014070
42205
3,270.54
7/30/2010
90723
GLADYS GARDNER
RECREATION REFUND
001
34720
51.00
$51.00
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
148.91
7/30/2010
90724
GOVPARTNER
REQUEST PARTNER -JULY
0014070
44030
850.00
$850.00
7/30/2010
90725
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
238.98
$4,777.77
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
148.91
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-EN 02-342
001
23012
488.75
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 02-342
001
23012
122.19
Page 2
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/30/2010
90725...
HALL & FOREMAN, INC.
PROF.SVCS-EN 10-686
001
23012
300.00
$4,777.77 ...
7/30/2010
90727
HALL & FOREMAN, INC.
ADMIN FEE -EN 10-686
001
23012
75.00
$65.00
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-EN 09-635
001
23012
230.00
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 09-635
001
23012
57.50
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-EN 09-650
001
23012
287.50
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 09-650
001
23012
71.88
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-EN 09-663
001
23012
517.50
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 09-663
001
23012
129.38
7/3012010
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-510
001
23012
127.46
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-510
001
23012
31.87
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-555
001
23012
1,500.00
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
23012
375.00
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-555
001
23012
490.00
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
23012
122.50
7/30/2010
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTIONS
0015510
45227
326.17
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 09-663
001
34650
-129.38
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 09-650
001
34650
-71.88
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 09-635
001
34650
-57.50
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 10-686
001
34650
-75.00
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 02-342
001
34650
-122.19
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
34650
-375.00
7/30/2010
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-510
001
34650
-31.87
7/30/2010 1
90726
JULIE HARPER
FACILITY REFUND-REAGAN
001
23002
50.001
$50.00
7/30/2010
JINLAND EMPIRE STAGES
EXCURSION -TRANSPORTATION
1125350
1 45310
1 877.20
7/30/2010 1
90727
CATHERINE HSU
RECREATION REFUND
001
34780
65.00
$65.00
7/30/2010
90728
INLAND EMPIRE STAGES
SR EXCURSION-PALA CASINO
0015350
45310
1 142.80
$1,020.00
7/30/2010
JINLAND EMPIRE STAGES
EXCURSION -TRANSPORTATION
1125350
1 45310
1 877.20
7/30/2010 90729 INLAND VALLEY DAILY BULLETIN ILEGAL AD -FPL 2009-375 001 23010 343.80 $343.80
7/30/2010
90730
INLAND VALLEY HUMANE SOCIETY
ANIMAL CONTROL-JUL
0014431
454039,065.00
$20,630.00
7/30/2010
INLAND VALLEY HUMANE SOCIETY
ANIMAL CONTROL -AUG
0014431
45403
9,065.00
7/30/2010
INLAND VALLEY HUMANE SOCIETY
FACILITY ASSESSMENT -AUG
0014431
45403
1,250.00
Page 3
City of Diamond Bar - Check Register 07/29/10 thru 08/11/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/30/2010
90730...
INLAND VALLEY HUMANE SOCIETY
FACILITY ASSESSMENT-JUL
0014431
45403 .1
1,250.00
$20,630.00 ...
7/30/2010 1
90731
ITERIS INC
CAMERA & ASSEMBLY-P/WORKS
1 0015554
1 45507 1
3,566.88
$3,566.88
7/30/2010
1
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41250
44.93
7/30/2010 1
90732
MARGARET JAMES
RECREATION REFUND
1 001
1 34780 1
30.00
$30.00
7/30/2010 1
90733
JOE A. GONSALVES & SON INC.
LEGISLATIVE SVCS-JUL 2010
1 0014030
1 44000 1
3,000.00
$3,000.00
7/30/2010 1
90734
IJOHN L HUNTER & ASSOC. INC
STORMWATER SVCS-NPDES
1 0015510
1 44240 1
308.75
$308.75
7/30/2010 1
90735
JUDICIAL DATA SYSTEM CORP
PARKING CITE ADMIN -JUN 10
0014411
1 45405 1
354.12
$354.12
7/30/2010 1
90736
KENNETH L DESFORGES
REIMB-ESRI CONF
0014070
1 42330 1
92.00
$92.00
7/30/2010
90737
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41300
5.48
$46.02
7/30/2010
1
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41250
44.93
7/30/2010
90739
KENS HARDWARE
MEMO CREDIT -ROAD MAINT
0015554
41250
-4.39
$45.00
7/30/2010 1
90738
MAHAMUD KHANDOKAR
RECREATION REFUND
001
1 34780 1
135.00
$135.00
7/30/2010
1
L & G CABLE CONSTRUCTION
ADMIN FEE -EN 10-671
001
23012
59.40
7/30/2010 1
90739
CONNIE KWAN
RECREATION REFUND
1 001
1 34760 1
45.00
$45.00
7/30/2010
90740
L & G CABLE CONSTRUCTION
PROF.SVCS-EN 10-671
001
23012
1,610.60
$1,610.60
7/30/2010
1
L & G CABLE CONSTRUCTION
ADMIN FEE -EN 10-671
001
23012
59.40
7/30/2010
90744
L & G CABLE CONSTRUCTION
ADMIN FEE -EN 10-671
001
34650
-59.40
$1,250.00
7/30/2010 1 90741 LA DATA SECURITY CORP DATA STORAGE SVCS -JUN 1 0014070 1 45000 1 620.00 $620.00
7/30/2010
90742
LANDS' END BUSINESS OUTFITTERS
SUPPLIES -STAFF SHIRT
0015333
4120032.38
145.001
$1,718.76
7/30/2010
1
LANDS' END BUSINESS OUTFITTERS
SUPPLIES -STAFF SHIRTS
0015350
1 41200
1,686.38
7/30/2010 1
90743
IJACKIE LE
IRECREATION REFUND
001
134760 1
145.001
$145.00
7/30/2010
ILEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
34650
-160.97
1
7/30/2010 1
90744
LEAGUE OF CALIFORNIA CITIES
MEMBERSHIP DUES -FY 10/11
1 0014090
1 42315 1
1,250.00
$1,250.00
7/30/2010
90745
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 10-690
001
34650
-140.94
$2,364.05
7/30/2010
ILEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
34650
-160.97
1
Page 4
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/30/2010
90745...
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 10-669
001
34650
-65.57
$2,364.05 ...
7/30/2010
90748
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 10-684
001
34650
-58.05
$7,359.00
7/30/2010
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 10-684
001
23012
322.50
7/30/2010
90749
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 10-684
001
23012
58.05
$171.45
7/30/2010
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 10-669
001
23012
364.26
7/30/2010
90750
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 10-669
001
23012
65.57
$144.00
7/30/2010
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-598
001
23012
894.29
7/30/2010
90751
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
23012
160.97
$50.00
7/30/2010
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 10-690
001
23012
783.00
7/30/2010
90752
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 10-690
001
23012
140.94
$160.16
7/30/2010
90746
LEWIS ENGRAVING INC.
SUPPLIES -BLVD & SFTY
0015220
41200
274.55
$382.08
7130/2010
LEWIS ENGRAVING INC.
SUPPLIES -BADGES
0015350
41200
101.08
7/30/2010
90748
LEWIS ENGRAVING INC.
ENGRAVING SVCS -PLATES
0014090
42113
6.45
$7,359.00
7/30/2010 1
90747
SHERI LIEBE
CONTRACT CLASS -SUMMER
0015350
45320
30.00
$30.00
7/30/2010
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -BULBS
1155515
44000
1
715.88
7/30/2010
90748
LOS ANGELES COUNTY FIRE DEPARTMENT
FIRE PRETECTION-FY 10/11
0014421
45404
7,359.00
$7,359.00
7/30/2010
90749
LOS ANGELES COUNTY PUBLIC WORKS
TRFF SIGNAL MAINT-MAY
0015554
45507
171.45
$171.45
7/30/2010 1
90750
LOS ANGELES TIMES
RENEWAL -SUBSCRIPTION
0014090
42320:
144.00
$144.00
7/30/2010 1
90751
VANESSA LUNA
FACILITY REFUND-SYC CYN
001
23002
50.00
$50.00
7/30/2010 1
90752
MANAGED HEALTH NETWORK
AUG 2010 -EAP PREMIUMS
001
1 21115 1
160.16
$160.16
7/30/2010 1
90753
MDNEWS
AD -4TH OF JULY BLAST
0014095
1 42115 1
150.00
$150.00
7/30/2010
90754
MERCURY DISPOSAL SYSTEMS INC
RECYCLING -BULBS
1155515
44000
484.45
$1,200.33
7/30/2010
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -BULBS
1155515
44000
1
715.88
7/30/2010
90755
PUBLIC STORAGE #23051
STORAGE RENTAL-UNIT#2108
0014090
42140
1,554.00
$1,676.00
7/30/2010
IPUBLIC STORAGE #23051
ISTORAGE RENTAL -UNIT# 2303
0014090
42140
122.00
7/30/2010 1 90756 R F DICKSON COMPANY INC ST SWEEPING SVCS-MAY/JUN 0015554 1 45501 9,916.90 $9,916.90
Page 5
Check Date l Check Numbe
City of Diamond Bar - Check Register 07/29/10 thru 08/11/10
Vendor Name
Transaction Description
Fund/ Dept I Acct # I Amount I Total Check Amount
7!30/2010
90757
AMY RAMIREZ
RECREATION REFUND
001
34740
79.00
$79.00
7/30/2010
SAN GABRIEL VALLEY COUNCIL OF GOVT
MEMBERSHIP DUES -FY 10/11
1125553
42315
11,150.00
7/30/2010
90758
FRANCIS SABADO
CONTRACT CLASS -SUMMER
0015350
1 45320
780.00
$780.00
7/30/2010
90759
SAN GABRIEL VALLEY COUNCIL OF GOVT
MEMBERSHIP DUES -FY 10/11
0014090
42315
5,155.70
$23,305.70
7/30/2010
SAN GABRIEL VALLEY COUNCIL OF GOVT
MEMBERSHIP DUES -FY 10/11
1125553
42315
11,150.00
7130/2010
90761
SAN GABRIEL VALLEY COUNCIL OF GOVT
MEMBERSHIP DUES -FY 10/11
1185098
42315
7,000.00
$601.75
7/30/2010
90760
SCAN NATOA
MEMBERSHIP DUES-DOYLE
1 0014030
1 42315 1
75.00
$75.00
7/30/2010
ISIMPSON
SIMPSON ADVERTISING INC
PRINT SVCS -NEWSLETTER
1565610
42110
9,050.00
7/30/2010
90761
SEA WEST ENTERPRISES INC
REFUND -EN 98-230
1 001
1 23012 1
601.75
$601.75
7/30/2010
SPARKLETTS
EQ RENTAL-C/HALL
0014090
42130
10.75
7130/2010
90762
SIGN CONTRACTORS INC
ARMED FORCES BANNERS
1 0015350
1 45300 1
2,251.68
$2,251.68
7130/2010
90763
ADVERTISING INC
PRINT SVCS -CITY NEWS AUG
0014095
1 44000
1,225.00
$10,275.00
7/30/2010
ISIMPSON
SIMPSON ADVERTISING INC
PRINT SVCS -NEWSLETTER
1565610
42110
9,050.00
7/30/2010 1 90764 SOUTHERN CALIFORNIA ASSC OF GOVNMNT MEMBERSHIP DUES -FY 10111 0014090 1 42315 1 4,764.00 $4,764.00
7/30/2010
90765
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
23.11
$47.46
7/30/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
24.35
7/3012010
90766
SPARKLETTS
WATER SUPPLIES-C/HALL
0014090
41200
213.20
$477.22
7/30/2010
SPARKLETTS
WATER SUPPLIES-C/HALL
0014090
41200
218.55
7/30/2010
SPARKLETTS
EQ RENTAL-C/HALL
0014090
42130
10.75
7/30/2010
SPARKLETTS
EQ RENTAL-C/HALL
0014090
42130
10.75
7/30/2010
SPARKLETTS
WATER SUPPLIES-H/R
0014060
41200
23.97
7/30/2010
90767
SUNGARD PUBLIC SECTOR PENTAMATION
ANNL MAINT-I.T. 10/11
0014070
1 42205
1 4,412.18
$28,425.75
7/30/2010
ISUNGARD PUBLIC SECTOR PENTAMATION
ANNL MAINT-I.T. 10/11
0014070
42205
1 24,013.57
7/30/2010 90768 THE BASHFUL BUTLER LLC DINNERS -SR DANCE 1 0015350 45300 171.21 $171.21
7/30/2010
90769
THE COMDYN GROUP INC
CONSULTING SVCS -WK 7/2
0014070
1 44000
731.25
$2,248.21
7/30/2010
THE COMDYN GROUP INC
PROF.SVCS-GIS WK 7/16
0014070
44000
1,516.96
Page 6
City of Diamond Bar - Check Register 07/29/10 thru 08/11/10 1
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/30/2010
7/30/2010
90770
THE GAS COMPANY
THE GAS COMPANY
GAS SVCS -DBC
GAS SVCS-HRTG COMM CTR
0015333
0015340
42126
42126
288.10
59.30
$347.40
7/30/2010 1 90771 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-375 1 001 1 23010 1 297.80 $297.80
7/30/2010
90772
THE SAUCE CREATIVE SERVICES
SHIRTS-NGHBRHD IMP
0015230
1 41200
1 500.00
$873.13
7/30/2010
1
THE SAUCE CREATIVE SERVICES
SHIRTS-NGHBRHD IMP
0015210
41200
373.13
7/30/2010 90773 LILLIAN TIEN RECREATION REFUND 001 34780 1 45.00 $45.00
7/30/2010
90774
TIME WARNER
INTERNET SVCS -CITY HALL
0014070
44030
252.60
$393.23
7/30/2010
1
TIME WARNER
INTERNET SERVICE -HERITAGE
0014070
44030
140.63
7/30/2010
90775
VERIZON WIRELESS
WIRELESS SVCS-CMGR
0014030
42125
110.25
$312.73
7/30/2010
1
VERIZON WIRELESS
WIRELESS SVCS-EOC
0014440
42125
57.67
7/30/2010
90777
VERIZON WIRELESS
WIRELESS SVCS -EOG
0014090
42125
4.89
$1,200.70
7/30/2010
VERIZON WIRELESS
WIRELESS SVCS-EOC
0014070
42125
4.89
7/30/2010
90778
VERIZON WIRELESS
WIRELESS SVCS-DESFORGES
0014070
42125
45.01
$3,000.00
7/30/2010
VERIZON WIRELESS
WIRELESS SVCS-I.T.
0014070
42125
45.01
7/30/2010
VERIZON WIRELESS
WIRELESS SVCS-SASD MODEM
0014411
42125
45.01
7/30/2010 1
90776
VISION INTERNET PROVIDERS INC
MONTHLY HOSTING-JUL
0014070
1 44030 1
150.00
$150.00
7/30/2010
1
1WELLDYNERX
SHARPS SVCS -JUNE 2010
1155515
44000
32.32
7/30/2010 1
90777
VISION SERVICE PLAN
AUG 2010 -VISION PREMIUMS
001
1 21107 1
1,200.70
$1,200.70
7/30/2010
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 10-680
001
23012
199.80
7/30/2010 1
90778
WARREN SIECKE
SPEED ZONE STUDY -2009
1 0015551
1 45222 1
3,000.00
$3,000.00
7/30/2010
90779
WELLDYNERX
SHARPS SVCS-JUL 2010
1155515
1 44000
48.48
$80.80
7/30/2010
1
1WELLDYNERX
SHARPS SVCS -JUNE 2010
1155515
44000
32.32
7/30/2010
90780
WILLDAN GEOTECHNICAL
PROF.SVCS-EN 06-510
001
23012
370.00
$1,480.00
7/30/2010
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 06-510
001
23010
66.60
7/30/2010
WILLDAN GEOTECHNICAL
PROF.SVCS-EN 10-680
001
23012
1,110.00
7/30/2010
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 10-680
001
23012
199.80
7/30/2010
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 06-510
001
34650
-66.60
7/30/2010
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 10-680
001
34650
-199.80
Page 7
Check Date (Check Number
City of Diamond Bar - Check Register 07/29/10 thru 08/11/11'r
Vendor Name
Transaction Description
Fund/ Dept I Acct# I Amount ITotalCheck Amount
7/30/2010 90781 JULIA YAN CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 342.00 $342.00
8/5/2010
90782
ADVANTEC CONSULTING ENGINEERS INC
PROF.SVCS-ENG MAR/APR
0015510
45221
220.00
$5,120.00
8/5/2010
1
ADVANTEC CONSULTING ENGINEERS INC
PROF.SVCS-ENG MAY 2010
0015510
45221
2,500.00
8/5/2010
90786
ADVANTEC CONSULTING ENGINEERS INC
PROF.SVCS-ENG MAY 2010
0015510
45221
2,400.00
$789.00
8/5/2010 1 90783 ARCHITERRA DESIGN GROUP INC DESIGN -ADA RETRO -FIT 2505310 46415 450.90 $450.90
8/5/2010
90784
MOBILITY
CELL CHARGES -POOL VEH
0014090
42125
11.00
$22.00
8/5/2010
1
JAT&T
AT&T MOBILITY
CELL CHARGES -POOL VEH
0014090
42125
11.00
8/5/2010
90785
BENESYST
8/4/10-P/R DEDUCTIONS
1 001
21105 1
722.01
$722.01
8/5/2010
1
BSN SPORTS CORP
SUPPLIES -RECREATION
0015350
41200
3,511.44
8/5/2010 1
90786
JOHN E BISHOP
CONTRACT CLASS -SUMMER
1 0015350
45320 1
789.00
$789.00
8/5/2010
90787
BSN SPORTS CORP
SUPPLIES -RECREATION
0015350
41200
405.24
$6,061.07
8/5/2010
1
BSN SPORTS CORP
SUPPLIES -RECREATION
0015350
41200
3,511.44
8/5/2010
90790
BSN SPORTS CORP
SUPPLIES -RECREATION
0015350
41200
1,322.56
$180.00
8/5/2010
BSN SPORTS CORP
SUPPLIES -RECREATION
0015340
41200
821.83
8/5/2010
90788
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -DBC
0015333
1 41200
1 365.69
$374.03
8/5/2010
1
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPIES-DBC
0015333
41200
8.34
8/5/2010 1
90789
TED A CARRERA
T& T COMM -6/10/10
0015510
1 44100 1
45.00
$45.00
8/5/2010
90790
TINA CHANG
CONTRACT CLASS -SUMMER
1 0015350
1 45320 1
180.00
$180.00
8/5/2010 1
90791
SANDY CLAXTON
FACILITY REFUND-SYC CYN
1 001
1 23002 1
50.00
$50.00
8/5/2010
90792
CONSTANCE J. LILLIE
CONTRACT CLASS -SUMMER
1 0015350
1 45320 1
507.00
$507.00
8/5/2010 1
90793
CREATOR'S TOUCH
CONTRACT CLASS -SUMMER
0015350
1 45320 1
259.20
$259.20
8/5/2010
90794
DAVID EVANS AND ASSOCIATES INC
DESIGN SVCS -LEMON AVE
1 0015510
1 45221 1
6,949.95
$6,949.95
8/5/2010
90795
VINCENT DAVID
FACILITY REFUND -HERITAGE
001
1 23002 1
200.00
$200.00
•m
Check Date (Check Number
Vendor Name
Transaction Description
Dept I Acct # I Amount ( Total Check Amount
8/5/2010
90796
DAY & NITE COPY CENTER
PRINT SVCS -SR NEWSLETTER
0015350
42110
35.12
$35.12
8/5/2010
CAROL DENNIS
PROF.SVCS-T & T MTG
0015510
44000
100.00
8/5/2010
90797
DELTA CARE USA
AUG 2010 -DENTAL PREMIUMS
001
21104
310.66
$310.66
8/5/2010
EXTERMINETICS OF SO CAL INC
PEST CONTROL -HERITAGE
0015340
42210
40.00
8/5/2010 1
90798
DELTA DENTAL
AUG 2010 -DENTAL PREMIUMS
001
21104
3,243.33
$3,243.33
8/5/2010
90799
CAROL DENNIS
PROF.SVCS-P & R MTG
0015310
44000
150.00
$250.00
8/5/2010
CAROL DENNIS
PROF.SVCS-T & T MTG
0015510
44000
100.00
8/5/2010
90800
DIAMOND BAR COMMUNITY FOUNDATION
AD -CONCERTS JUL/AUG
0014095
42115
500.00
$500.00
8/5/2010
EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
45300
40.00
8/5/2010 1
90801
EXCEL LANDSCAPE
I IRRIGATION REPAIR -DIST 41
1 1415541
42210 1
233.36
$233.36
8/5/2010
90802
EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
45300
75.00
$235.00
8/5/2010
EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
45300
40.00
8/5/2010
90806
EXTERMINETICS OF SO CAL INC
PEST CONTROL -PETERSON
0015340
42210
50.00
$2,550.00
8/5/2010
EXTERMINETICS OF SO CAL INC
PEST CONTROL -HERITAGE
0015340
42210
40.00
8/5/2010
90807
EXTERMINETICS OF SO CAL INC
PEST CONTROL-PANTERA
0015340
42210
30.00
$523.80
8/5/2010 1 90803 FEHR & PEERS TRFFC ENG SVCS-SR57/60 1 1165510 1 44000 1 3,964.39 $3,964.39
8/5/2010
90804
FREEWAY ELECTRIC
TRFFC SIGNAL -BATTERY B/UP
2505510
46412
2,469.25
$2,222.32
8/5/2010
IFREEWAY ELECTRIC
RETENTION PAYABLE
250.
20300
1
-246.93
8/5/2010
90805
RAQUEL GATUS
FACILITY REFUND-PANTERA
1 001
1 23002 1
50.00
$50.00
8/5/2010 1
90806
GO LIVE TECHNOLOGY INC
PROF.SVCS-CITY VIEW 7/30
001
23005 1
2,550.00
$2,550.00
8/5/2010 1
90807
HIRSCH PIPE AND SUPPLY INC
SUPPLIES -DBC
1 0015333
1 41200 1
523.80
$523.80
8/5/2010
90808
WAYNE HOU
RECREATION REFUND
001
1 34760
125.00
$125.00
8/512010 1
90809
KEVIN HOUSE
T & T COMM -6/10/2010
0015510
1 44100 1
45.00
$45.00
8/5121
90810
EHIY IKPA
FACILITY REFUND-REAGAN
001
1 23002 1
50.00
$50.00
Page 9
City of Diamond Bar - Check Register 07/29/10 thru 08/11/10 1
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
8/5/2010
8/5/2010
90811
INLAND EMPIRE STAGES
INLAND EMPIRE STAGES
EXCURSION -TRANSPORTATION
EXCURSION-AUTRY MUSEUM
1125350
0015350
45310
45310
822.00
1,258.00
$2,080.00
8/5/2010
90812
MOHAMAD R JAHANVASH
CONTRACT CLASS -SUMMER
0015350
45320 1
216.00
$216.00
8/5/2010
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-INSPECTIONS
0015510
45221
1,904.00
8/5/2010
90813
KIDS CAN DO GYMNASTICS
CONTRACT CLASS -SUMMER
0015350
45320
528.00
$528.00
8/5/2010 1
90814
ICINDYKIM
FACILITY REFUND -MAPLE HLL
001
23002 1
50.00
$50.00
8/5/2010
90815
KEN KIMURA
RECREATION REFUND
001
34760
20.001
$20.00
8!5/2010
90816
KUSTOM IMPRINTS INCORP.
SUPPLIES -COMM SVCS
0015350
41200
695.29
$695.29
8/5/2010
90817
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-INSPECTIONS
0015551
45224
1,242.50
$3,146.50
8/5/2010
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-INSPECTIONS
0015510
45221
1,904.00
815/2010
90818
LIANA PINCHER
T & T COMM -6/10
1 0015510
44100
45.00
$45.00
8/512010
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -MAR
0015510
45530
2,047.05
8/5/2010 1
90819
ICHAO AN LIN
RECREATION REFUND
001
34760
65.00
$65.00
8/5/2010
90820
JIMMY LIN
T & T COMM -6/10/2010
0015510
44100
45.00
$45.00
8/5/2010
90821
LOS ANGELES COUNTY CLERKS OFFICE
FILING FEES-LWCF GRANT
0015310
44000
27.00
$27.00
8/5/2010
90822
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE-JAN/FEB
0015510
45530
3,105.04
$7,788.69
8/512010
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -MAR
0015510
45530
2,047.05
8/5/2010
90824
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -APR
0015510
45530
2,636.60
$50.00
8/5/2010
90823
LOWE'S BUSINESS ACCOUNT
SUPPLIES -PARKS
0015340
1 41200
297.98
$297.98
8/5/2010
MCE CORPORATION
RIGHT-OF-WAY MAINT-JUN
0015554
45522
2,856.84
8/5/2010 1
90824
VANESSA LUNA
I FACILITY REFUND-SYC CYN
001
23002
50.00
$50.00
815!2010
90825
MCE CORPORATION
ROAD MAINT SVCS -JUNE 10
0015554
45502
8,792.96
$11,649.80
8/5/2010
MCE CORPORATION
RIGHT-OF-WAY MAINT-JUN
0015554
45522
2,856.84
8/5/2010 90826 GENEVA MEJIA FACILITY REFUND-PANTERA 001 23002 50.00 $50.00
Page 10
City of Diamond Bar - Check Register 07/29/10 thru 08/11/10 1
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
8/5/2010
90827
METROPOLITAN TRANSPORTATION AUTHORI
TRNG-LIU/MALPICA
0015510
1 42340
1 100.00
$100.00
8/5/2010
90828
MOBILE RELAY ASSOCIATES INC
I REPEATER SVCS -AUG 2010
1 0014440
1 42130 1
78.75
$78.75
8/5/2010
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
11,188.78
$2,250.00
8/5/2010
90829
MAINTENANCE SUPERINTENDENTS ASSN
MEMBERSHIP DUES -J GARCIA
1 0015510
42315 1
75.00
$75.00
8/5/2010
90830
MICHELLE MYERS
FACILITY REFUND-REAGAN
001
1 23002
50.00
$50.00
8/5/2010
90831
HEIDI NGUYEN
DEP REFUND -PL 2010-49
1 001
1 34430 1
100.00
$100.00
8/5/2010
90832
PAETEC COMMUNICATIONS INC.
LONG DIST SVCS-JUL/AUG
0014090
1 42125 1
$878.51
8/5/2010
90833
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
47.43
$26,809.43
8/5/2010
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
11,188.78
$2,250.00
8/5/2010
90835
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
15,573.22
$2,737.05
8/5/2010 1
90834
POMONA JUDICIAL DISTRICT
PARKING CITE ADMIN -JUN 10
001
32230 1
2,394.00
$2,394.00
8/5/2010
IREGIONAL CHAMBER OF COMMERCE
SERVICE CONTRACT -AUG 2010
0014096
45000
1,000.00
$2,250.00
8/5/2010 1
90835
R F DICKSON COMPANY INC
DEBRIS COMPOSTING -JUN 10
1 1155515
1 45500 1
2,737.05
$2,737.05
8/5/2010 1
90836
TRICIA RAMOS
FACILITY REFUND-SYC CYN
001
1 23002 1
50.00
$50.00
8/5/2010
90837
EDITH REGINALDO
FACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
8/5/2010
90838
REGIONAL CHAMBER OF COMMERCE
SERVICE CONTRACT-JUL 2010
0014096
45000
11000.00
$2,000.00
8/5/2010
IREGIONAL CHAMBER OF COMMERCE
SERVICE CONTRACT -AUG 2010
0014096
45000
1,000.00
$2,250.00
8/5/2010 1
90839
SAFEWAY SIGN COMPANY
SUPPLIES -ROAD MAINT
0015554
1 41250 1
5,277.00
$3,311.68
8/5/2010
SASAKI TRANSPORTATION SVCS INC
PROF.SVCS-ENG SITE D
0014096
44000
2,700.00
$2,250.00
8/5/2010 1
90840
JOSE SAN JUAN
FACILITY REFUND-SYC CYN
1 001
1 23002 1
50.00
$50.00
8/5/2010
90841
SASAKI TRANSPORTATION SVCS INC
PROF.SVCS-ENG SITE D
0014096
1 44000
5,277.00
$7,977.00
8/5/2010
SASAKI TRANSPORTATION SVCS INC
PROF.SVCS-ENG SITE D
0014096
44000
2,700.00
$2,250.00
8/5/2010 1
90842
SCMAF
SOFTBALL TRNMNT-ONE-PITCH
1 0015350
1 45300 1
50.00
$50.00
$2,250.00
8/5/2010 1
90843
SJC 3 CONSULTING
CONSULTANT SVCS -HIP JUN
1255215
1 44000 1
2,250.00
Page 11
Check Date ICheckNumber
City of Diamond B CheckRegister 01.thru, 08/11/10
Vendor Name
Transaction Description
Fund/ Dept I Acct # I Amount I Total Check Amount
8/5/2010
90844
SO COAST AIR QUALITY MGT DISTRICT
LEASE -CITY HALL JUL
0014090
1 42140
1 22,416.45
$44,832.90
8/5/2010
1
SO COAST AIR QUALITY MGT DISTRICT
LEASE -CITY HALL AUG
0014090
42140
22,416.45
8/5/2010
90845
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
282.72
$4,258.40
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
59.00
8/5/2010
90848
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
45.69
$67860.70
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
342.97
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
232.15
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
68.35
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS TRFFC CONTROL
0015510
42126
63.01
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
140.27
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
175.50
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
112.14
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
131.55
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
2,140.24
8/5/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
464.81
8/5/2010
90846
SPARKLETTS
WATER SUPPLIES-SYC CYN
0015310
41200
58.58
$70.58
8/5/2010
SPARKLETTS
EQ RENTAL-SYC CYN
0015310
42130
12.00
8/5/2010 1
90847
STATE BOARD OF EQUALIZATION
SALES TAX DUE -APR -JUN 10
001 1
36650 1
165.88
$165.88
8/5/2010
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-LLAD #41
1415541
42115
1,801.75
8/5/2010
90848
TENNIS ANYONE
CONTRACT CLASS -SUMMER
1 0015350
1 45320 1
6,860.70
$67860.70
8/5/2010
90849
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-LLAD #38
1385538
42115
1,801.75
$5,405.25
8/5/2010
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-LLAD #41
1415541
42115
1,801.75
8/5/2010
90851
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-LLAD #39
1395539
42115
1,801.75
$8,510.75
8/5/2010 1
90850
TIME WARNER
MODEM SVCS -COUNCIL
1 0014010
1 42130 1
48.99
$48.99
8/5/2010
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PANTERA
0015340
42210
203.14
8/512010
90851
TRANSC )RE LLC
TRFFC MNGMNT SYS -JUN 10
2505510
R46412 1
8,510.75
$8,510.75
8/5/2010
90852
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PETERSON
0015340
42210
359.74
$1,615.82
8/5/2010
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PANTERA
0015340
42210
203.14
8/5/2010
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-MAPLE HILL
0015340
42210
357.67
Page 12
City of Diamond Bar - Check Register 07/29/10 thru 08/11/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
8/5/2010
90852...
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PAUL CROW
0015340
42210
695.27
$1,615.82 ...
8/5/2010 1
90853
VALLEY TROPHY
SUPPLIES -RECREATION
1 0015350
1 41200 1
207.971
$207.97
8/5/2010
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
145.44
8/5/2010 1
90854
VANTAGEPOINT TRNSFR AGNTS-303248
8/06/10-P/R DEDUCTIONS
1 001
1 21108 1
28,403.401
$28,403.40
8/5/2010
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
410.21
8/5/2010 1
90855
RAVI VERMA
FACILITY REFUND-SYC CYN
1 001
1 23002 1
50.00
$50.00
8/5/2010 1
90856
IWARREN SIECKE
1TRFFC ENG SVCS -JUN 2010
1 0015554
144520 1
2,031.001
$2,031.00
8/5/2010
90857
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
1,105.35
$1,509.45
8/5/2010
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
145.44
8/5/2010
90859
WAXIE SANITARY SUPPLY
MEMO CREDIT -DBC
0015333
41200
-151.55
$32.32
8/5/2010
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
410.21
8/5/2010 1
90858
WCT PRODUCTS INCORPORATED
SUPPLIES -ROAD MAINT
1 0015554
1 41250 1
1,864.541
$1,864.54
8/5/2010 1
90859
WELLDYNERX
SHARPS SVCS -JUN 2010
1155515
1 44000 1
32.32
$32.32
8/5/2010 1
90860
WEST COAST ARBORISTS INC
TREE MAINT-JUN 2010
0015558
1 45510 1
1,243.501
$1,243.50
8/5/2010
1 90861
THERESA WINECKI
CONTRACT CLASS -SUMMER
0015350
1 45320 1
540.001
$540.00
8/5/2010
1 90862
PAUL WRIGHT
A/V SVCS -CC MTG/PLNG
0014090
1 44000 1
350.00$350.00
8/5/2010
1 90863
TED YEH
IRECREATION REFUND
1 001
1 34760 1
95.001
$95.00
7/29/2010
1 W/T 0137
UNION BANK OF CALIFORNIA, NA
LEASE PAYMENT -DBC AUG 10
0014090
1 42140 1
29,077.23
$29,077.23
$635,068.58
Page 13
Agenda 9 63
Meeting Date: August 17, 2010
CITY COUNCIL „T R;,Ls, AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Manatee
TITLE: Adjourn August 17, 2010 City Coun it Meeting to September 21, 2010.
RECOMMENDATION: Approve.
BACKGROUND: Due to an anticipated lack of quorum, it is being suggested that the Council
consider the cancellation of the City Council Meeting scheduled for September 7, 2010. There are no
pressing matters or public hearings scheduled and therefore adjourning the meeting will not cause
the City any hardship.
Should the City Council concur, it is recommended that at the close of the August 17, 2010 meeting,
the Mayor adjourn to the Council Meeting of September 21, 2010.
Prep red by:
Tommye-tr ibbins, City Clerk
Reviewed by:
David Doyle, Asst. City Manager
CITY COUNCIL
Agenda # 6.4
Meeting Date August 17, 2010
AGENDA REPORT
TO: Honorable Mayor and Memb s of the City Council
VIA: James DeStefano, City M a
TITLE: APPROVAL OF A LICENSE A REEMENT WITH T -MOBILE WEST
CORPORATION, LLC, A DELAWARE CORPORATION, (T -MOBILE) TO,
CONSTRUCT AN UNDERGROUND WIRELESS COMMUNICATIONS SITE ON
CITY PROPERTY (EASTERN SIDE OF DIAMOND BAR BOULEVARD NORTH OF
TIN DRIVE)
RECOMMENDATION:
Approve.
FISCAL EM PACT:
The City will receive a monthly payment of $1,500, for total annual revenue of $18,000. This figure is
lower than the standard rate of $2,000 due to the fact that T -Mobile's proposed leased area is vaulted
underground with significantly less aesthetic impact on public land than other wireless sites.
BACKGROUND / DISCUSSION:
T -Mobile has approached the City with a request to develop a wireless communications site on City -
owned property on the eastern side of Diamond Bar Blvd., just north of its intersection with Tin Drive.
The proposed site's antenna would be mounted on an existing light pole with all related equipment stored
in an underground vault with only two small vent stacks visible immediately above.
The attached license agreement provides T -Mobile with approximately 350 square feet of underground
space needed to install all equipment. This underground square footage is required to accommodate the
sizable cabling required of the site. The license agreement has been reviewed and approved by the City
Attorney.
Upon approval of the agreement, T -Mobile must submit plans for Planning Department review and
complete all required site inspections as construction commences. Since the microcell site's antenna is
located on a street light in the public right-of-way of a residential zone, it will require Planning
Commission review and a Conditional Use Permit.
Prepared by:
O�VM,
"CLean, Assistant to the City Manager
Attachments: Wireless Communications Site Agreement & Site Plan
WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT
THIS WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT (this
"Agreement") is entered into this day of , 20_, by and between the
CITY OF DIAMOND BAR, a California municipal corporation'("Licensor" or "City"), and
T -MOBILE WEST CORPORATION, a Delaware corporation, ("Licensee").
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows.
1. Premises.
a. Licensor owns the real property located in the City of Diamond Bar,
County of Los Angeles, identified with Assessor's Parcel Number 8701-006-905, which is more
particularly described in Exhibit A-1 attached hereto and incorporated herein by this reference
("Land"). Subject to the following terms and conditions, Licensor grants to Licensee an
exclusive right to use approximately 350 square feet of underground space on the Land for
Licensee's radio equipment, plus space for Licensee's coax and conduit connecting its radio
equipment and antennas, including applicable non-exclusive easements for site access and
utilities, as described and/or shown in Exhibit A-2 attached hereto and incorporated herein by
this reference ("Premises"), to erect, maintain and operate the Licensee's Facilities (as defined in
Section 6(a) below).
b. Licensee acknowledges that Licensor will deliver the Premises in "as is"
condition, without warranty, express or implied, as to its condition or usability, except as
otherwise expressly set forth in this Agreement.
C. While Licensee's use of the Premises is exclusive, Licensee's use of the
Land is non-exclusive as more particularly set forth in Section 12(c) below.
2. Use. The Premises may be used by Licensee for any lawfully pennitted and
licensed activity in connection with the provisions of mobile/wireless communications services,
including the transmission and the reception of radio communication signals on various
frequencies and the construction, maintenance, and operation of related communication facilities.
Licensor agrees to cooperate with Licensee, at Licensee's expense, in making application for and
obtaining all licenses, permits and any and all other necessary approvals that may be required for
Licensee's intended use of the Premises.
3. Conditions Precedent. This Agreement is conditioned upon Licensee receiving
a license from the Federal Communications Commission ("FCC") and obtaining all
governmental permits and approvals, including that of Licensor (collectively, the "Governmental
Approvals"), enabling Licensee to construct and operate the Licensee's Facilities where the
Premises are located. If Licensee does not receive all of the Governmental Approvals, or the
Agreement is terminated in accordance with Section 10(a)(ii), this Agreement shall be null and
void and of no force or effect and Licensee shall pay Licensor One Thousand and 00/100 Dollars
($1,000.00) for reimbursement of costs of document preparation and administration time
associated with this Agreement.
2
4. Term. The term of this Agreement ("Tenn") shall be five (5) years commencing
on the first day of the month in which Licensee commences construction of the Licensee's
Facilities on the Premises, or eighteen (18) months after both parties have executed this
Agreement, whichever is earlier ("Commencement Date"). Licensee shall have the right to
extend the Tenn of this Agreement for five (5) additional terms ("Renewal Tenn") of five (5)
years each. Each Renewal Term shall be on the same terms and conditions as set forth herein.
This Agreement shall automatically be extended for each successive five (5) year Renewal Term
unless Licensee notifies Licensor in writing of Licensee's intention not to extend this Agreement
at least sixty (60) days prior to the expiration of the first five (5) year Term or any Renewal
Term. The Term and all Renewal Terms shall collectively be referred to hereafter as the "License
Tenn."
5. License Fee.
a. Within thirty (30) calendar days after the Commencement Date and on the
first day of each month thereafter, Licensee shall pay Licensor, as a fee for the use and
occupancy of the Premises, the sum of One Thousand Five Hundred and 00/100 Dollars
($1,500.00) ("License Fee") per month. The License Fee shall be payable on the first day of
each month, in advance, to Licensor or Licensor's payee as specified in Section 16, Notices.
Payment shall be prorated for the final fractional month, if any, of this Agreement, or if this
Agreement is terminated before the expiration of any month for which the Licensee Fee should
have been paid.
b. License Fee Adjustment - The parties agree that the Annual Rent shall be
adjusted annually throughout the term of the Lease on each anniversary of the Commencement
Date (or the first day of the month in which such anniversary occurs) beginning as of the, first
anniversary of the Commencement Date by the lesser of. (a) three percent (3%) or (b) the
percentage change in the most recent published Consumer Price Index (1982-84=100) Urban
Wage Earners and Clerical Workers - Los Angeles, Anaheim,
in, Riverside ("Index") compared to the
Index published twelve (12) months earlier. If the Index is discontinued or changed so that it is
impossible to obtain a continuous measurement of price changes, the Index shall be replaced by a
comparable government index.
6. Improvements.
a. During the License Tenn, Licensee has the right at its sole cost and
expense to construct, maintain and operate on the Premises radio communications facilities,
including equipment shelter, cabinets, equipment racks, cables, conduits, radios, antennas,
antenna support structures, and necessary related facilities (collectively known as "Licensee's
Facilities") as generally shown on Exhibit A-2 attached hereto and incorporated herein by this
reference.
b. In connection therewith, Licensee has the right to do all work necessary to
prepare, add, maintain and alter the Premises for Licensee's communications operations and to
install utility lines and transmission lines connecting antennas to transmitters and receivers.
Plans and specifications for such work by Licensee shall require prior written approval of
Licensor before work may begin; provided, however, that Licensee's Facilities depicted on
Exhibit A-2 are hereby approved. Such approval shall not be unreasonably withheld or delayed.
All of Licensee's construction and installation work shall be performed at Licensee's sole cost
3
and expense by licensed and bondable contractors in a good and workmanlike manner and shall
not interfere with Licensor's facilities and operations. Any work performed by Licensee outside
the Premises shall be subject to reasonable inspection and scheduling by Licensor. Title to the
Licensee's Facilities and any equipment placed on the Premises by Licensee shall be held by
Licensee. All of Licensee's Facilities shall remain the property of Licensee and are not fixtures.
Licensee shall remove all of the Licensee's Facilities from the Premises in accordance with the
provisions of Section 6(c) below. Failure by Licensee to remove Licensee's Facilities may result
in title to Licensee's Facilities transferring to Licensor as provided in Section 6(c) below.
C. Within ninety (90) days following the expiration or earlier tennination of
this Agreement for any reason, Licensee shall remove, at its sole expense, all of the Licensee's
Facilities both above ground and below ground to a depth of one foot (1') placed on the Premises
and restore the Premises to the pre -installation condition (reasonable wear and tear and damages
due to causes beyond the control or without the fault or neglect of Licensee excepted). Should
Licensee fail to remove the Licensee's Facilities after thirty (30) days notice to Licensee and to
Licensee's financing entity, title to all Licensee's Facilities, Section 6(b) above notwithstanding,
shall transfer to Licensor who shall at its option retain for itself all Licensee's Facilities not
removed or shall remove and dispose of the Licensee's Facilities in a reasonable manner at the
expense of Licensee. The address for Licensee's financing entity is:
INSIM
d. Licensee shall have the right to install utilities, at Licensee's expense, and
to improve the present utilities on or near the Premises. Any encroachment necessary for such
utility service will be at a location acceptable to Licensor and the servicing utility. Licensor will
cooperate with Licensee in Licensee's efforts to obtain utilities from any location provided by
Licensor or the servicing utility, including signing any easement or other instrument reasonably
required by the utility company; provided, however, that Licensor shall not incur any costs
related to compliance with this provision. Licensee shall at no time acquire any property interest
in any of the Land.
e. Licensee shall fully and promptly pay for all utilities furnished to the
Premises for its use throughout the term of this Agreement, and all other costs and expenses
incurred by Licensee in connection with Licensee's use, operation and maintenance of the
Premises.
7. Access. Licensee shall have the right but not the obligation at any time following
the full execution of this Agreement and prior to the Commencement Date to enter the Premises
for the purpose of making necessary engineering surveys, inspections, and tests where
applicable, for the purpose of determining the suitability of the Premises for Licensee's Facilities
(as defined herein) for mobile/wireless communications operations and for the purpose of
construction of the Licensee's Facilities. During any pre -construction work and construction
work, Licensee shall have insurance as set forth in Section 13, and will notify Licensor of any
proposed construction work and will coordinate the scheduling of same with Licensor. If
Licensee determines that the Premises are unsuitable for Licensee's contemplated use, then
Licensee shall notify Licensor and this Agreement will terminate in accordance with Section
I0(a)(ii). Licensor at no time warrants or guarantees the suitability of the Premises for
M
Licensee's intended use. Licensee shall have 24 -hours -a -day, 7 -days -a -week access to the
Premises at all times during the License Term at no additional charge to Licensee.
8. Interference.
a. Licensee shall operate Licensee's Facilities in a manner that will not cause
signal interference to Licensor and other authorized users of the Premises that pre -date the
installation of Licensee's Facilities. In the event such signal interference should occur, all costs
to remedy the interference shall be borne by Licensee. Pre-existing communication system
operations/operators operating in the same manner as on the Commencement Date shall not be
deemed an interference to Licensee. All operations by Licensee shall be in compliance with all
federal, state and local non-interference regulations including but not limited to, those of the
FCC.
b. If requested by authorized operators, Licensee shall provide initial proof
of compliance with original transmission tolerance and interference analysis by a certification
through an independent source.
C. Subsequent to the installation of Licensee's Facilities, Licensor shall not
permit or suffer the use of the Premises or the installation of any future equipment which results
in technical interference problems with the communications operations of Licensee as described
in Section 2 above, with the exception of emergency interference. Licensor agrees to take all
reasonable steps necessary to eliminate such interference with the understanding that any
interference caused or related to emergency construction or repair of Licensor's facilities shall
terminate at the conclusion of the emergency situation.
d. The parties acknowledge that any continuing non -emergency interference
to the Licensee's Facilities will cause injury to Licensee, and therefore, Licensee shall have the
right to bring action to enjoin such interference or terminate the Agreement immediately upon
notice to Licensor.
9. Taxes. This Agreement may create a taxable property interest in the Premises.
Licensee shall pay all personal property taxes, possessory interest taxes and assessments
attributable to Licensee's Facilities levied by any legal authority.
10. Termination.
a. This Agreement may be terminated without further liability on thirty (3 0)
days prior written notice as follows:
i. By either party upon a default of any covenant, condition or
term herein by the other party, which default is not cured within
thirty (30) days of receipt of written notice of default, provided that
the grace period for any monetary default is only ten (10) days
from receipt of notice. No default will be deemed to exist if
Licensee has commenced to cure such default within such period
and provided that such efforts are brought to completion with
reasonable diligence; or
5
ii. By Licensee prior to Commencement Date for any reason
or for no reason, provided Licensee delivers written notice of early
termination to Licensor no later than thirty (30) days prior to the
Commencement Date and forfeits and/or pays to Licensor One
Thousand and 00/100 Dollars ($1,000.00) for reimbursement of
costs of document preparation and administrative time associated
with this Agreement; or
iii. By Licensee after Commencement Date for any reason or
for no reason, provided Licensee delivers written notice of early
termination to Licensor no later than sixty (60) days prior to
termination and pays to Licensor the rent remaining for the year in
which termination is requested; or
iv. In the absence of any breach of this Agreement by
Licensee, Licensor shall have the right after the initial Term and
the first Renewal Term (ten (10) years total) to unilaterally to
terminate this Agreement without liability with two (2) years' prior
written notice of termination to Licensee if Licensor determines
that the Premises are not appropriate for use by Licensee due to
economic, environmental, technological reasons or upon a finding
by Licensor's City Council that the Premises are needed to provide
for the health, safety, or welfare of the residents and businesses in
the City.
b. If Licensor elects to terminate this Agreement pursuant to Section
10(a)(iv), Licensor, in good faith, must use its best efforts to accommodate Licensee and allow
Licensee to relocate Licensee's Facilities to an alternative site on the Land or other property
owned by Licensor, provided such space is available and is suitable for communication system
operations. Licensee shall have two years from the date of notice as provided in Section
10(a)(iv) to relocate Licensee's Facilities to the site made available by Licensor. All costs and
expenses arising out of or associated with such relocation shall be borne by Licensee. Should
Licensee fail to relocate its Facilities within the two year period, the Agreement shall terminate
at the end of the two year period.
11. Destruction or Condemnation.
a. If the Premises or Licensee's Facilities are damaged, destroyed or
condemned by other than an act of the Licensee, Licensee may elect to tenninate this Agreement
as of the date of the damage, destruction or condemnation by giving notice to Licensor no more
than forty-five (45) days following the date of such damage, destruction or condemnation and all
rights and obligations of the parties which do not survive the termination of this Agreement shall
cease as of the date of the damage, destruction or condemnation. If Licensee chooses not to
tenninate this Agreement, the License Fee shall be reduced or abated in proportion to the actual
reduction or abatement of use of the Premises for a period not to exceed one hundred twenty
(120) days. Licensor reserves the right to audit Licensee's reduction or abatement request.
b. In any condemnation proceeding, each party shall be entitled to make a
claim against the condemning authority for just compensation (which for Licensee shall include,
0
but is not limited to, the value of Licensee's Facilities, moving expenses, pre -paid rent,
reasonable attorneys' fees, and business dislocation expenses).
12. Assignment and Subletting.
a. Licensor may assign or otherwise transfer its interest in this Agreement
upon written notice to Licensee, subject to the assignee or transferee assuming all of Licensor's
obligations herein.
b. Licensee may not assign, or otherwise transfer all or any part of its interest
in this Agreement or in the Premises without the prior written consent of Licensor. Any such
assignee or transferee shall agree in writing to assume and perform all of the terms and
conditions of this Agreement on Licensee's part to be performed from and after the effective date
of such assignment or transfer. Licensor's consent will not be unreasonably withheld or delayed
by Licensor; provided, however, Licensee may assign its interest to Licensee's parent company,
any subsidiary or affiliate of Licensee or of its parent company or to any successor -in -interest or
entity acquiring fifty-one percent (51%) or more of Licensee's stock or assets, subject to any
financing entity's interest, if any, in this Agreement as set forth in Section 18 below.
Notwithstanding anything to the contrary contained in this Agreement, Licensee may assign,
mortgage, pledge, hypothecate or otherwise transfer without notice or consent its interest in this
Agreement to any financing entity, or agent on behalf of any financing entity to whom Licensee
(i) has obligations for borrowed money or in respect of guaranties thereof, (ii) has obligations
evidenced by bonds, debentures, notes or similar instru vents, or (iii) has obligations under or
with respect to letters of credit, bankers acceptances and similar facilities or in respect of
guaranties thereof.
C. Licensor reserves the right to lease portions of the Land to other interested
communication system operators that may be in competition with Licensee for purposes of
mobile/wireless communication services; provided, however, that such other leases must provide
that the operation of the other communication facilities will not result in technical interference
problems with the Licensee's Facilities.
d. Licensee shall not sublease the Premises, or any portion thereof, to any
other person or entity, including, but not limited to any other communication system operator.
Any such purported sublease shall be void and of no effect.
13. Insurance.
During the License Term, and thereafter until the removals required under Section
6(c) are complete, and prior to the Commencement Date if Licensee enters the Land under
Section 7(a), Licensee shall maintain at its own expense the following:
a. Without limiting Licensee's indera iification obligations set forth in
Section 14(a) below, Licensee shall provide and maintain at its own expense during the License
Term, the following prograins of insurance covering its operations hereunder. Such insurance
shall be provided by companies with an A.M. Best rating of not less than A -,VII and proof of
such programs shall be delivered to Licensor prior to any entry by Licensee onto the Land and/or
the Premises. Proof of insurance evidencing coverage shall name Licensor, its officers, agents,
7
and employees as additional insured with respect to Licensee's operations under this Agreement.
Such evidence shall specifically identify this Agreement.
1. Liability: Such insurance shall be primary to and non-contributory with any other
insurance maintained by Licensor and shall name Licensor, its officers, agents, and employees as
additional insured, and shall include:
Comprehensive General Liability Insurance endorsed for Premises -Operations,
Products/Completed Operations, Contractual, Broad Form Property Damage, and
Personal Injury with a combined single limit of not less than One Million and 00/100
Dollars ($1,000,000.00) per occurrence. If the above insurance is written on a Claims
Made Form, such insurance shall be endorsed to provide an extended reporting period
of not less than five (5) years following terinination of the policy.
2. Auto: Comprehensive Auto Liability Insurance endorsed for all owned, non -owned
and hired vehicles with a combined single limit of at least One Million and 00/100 Dollars
($1,000,000.00) per occurrence.
3. Workers' Compensation: A program of Workers' Compensation Insurance in an
amount and form to meet all applicable requirements of the Labor Code of the State of
California, including Employer's Liability Insurance with Two Hundred Fifty Thousand and
00/100 Dollars ($250,000.00) limits, covering all persons providing services on behalf of
Licensee and all risks to such persons under this Agreement. Licensee may provide, if
applicable, a Certificate of Consent to Self -insure, issued by the Director of Industrial Relations
of the State of California. Should Licensee utilize the self-insurance provision set forth in this
paragraph, and Licensee's Certification of Consent to Self -insure expires or is revoked, Licensee
shall be required to provide a program of Workers Compensation Insurance upon said expiration
or revocation.
b. Licensee shall fiunish Licensor with proof of insurance that said policies
required by Subsection a of this Section 13 are in force.
C. Licensee shall comply with the aforementioned provisions of this Section,
and any such operations shall be suspended during any period that Licensee fails to maintain said
policies in full force and effect.
d. Licensee shall have the right to self -insure with respect to any of the above
insurance requirements.
14. Indemnification.
a. To the fullest extent permitted by law, Licensee shall indemnify and hold
harmless and defend Licensor, its directors, officers, employees, agents or volunteers, and each
of them from and against:
(i) Any and all claims, demands, causes of action, damages, costs, expenses,
losses or liabilities (including attorney's fees, costs and expenses of
defending against such claims by counsel reasonably acceptable to
Licensor), in law or in equity, of every kind and nature whatsoever for, but
not limited to, injury to or death of any person including Licensor and/or
Licensee, or any directors, officers, employees, agents or volunteers of
Licensor or Licensee, and damages to or destruction of property of any
person, including but not limited to, Licensor and/or Licensee and their
directors, officers, employees, agents or volunteers, to the extent caused
by the negligent acts, errors or omissions or willful misconduct of
Licensee, but except to the extent caused by the negligence, willful
misconduct or active negligence of Licensor or its directors, officers,
employees, agents or volunteers.
(ii) Any and all actions, proceedings, damages, costs, expenses, penalties or
liabilities, in law or equity, of every kind or nature whatsoever, to the
extent caused by the violation of any governmental law or regulation by
Licensee.
b. Licensor shall indemnify, defend and hold harmless Licensee, its directors,
officers, employees, or volunteers, and each of them from and against any and all claims,
demands, causes of action, damages, costs, expenses, losses or liabilities (including
attorney's fees, costs and expenses of defending against such claims), in law or in equity, of
every kind and nature whatsoever for, but not limited to, injury to or death of any person
including Licensor and/or Licensee, or any directors, officers, employees or volunteers of
Licensor or Licensee, and damages to or destruction of property of any person, including but
not limited to, Licensor and/or Licensee and their directors, officers, employees or
volunteers, to the extent caused by the negligent acts, errors or omissions or willful
misconduct of Licensor, but except to the extent caused by the sole negligence, willful
misconduct or active negligence of Licensee or its directors, officers, employees, agents or
volunteers.
C. The foregoing indemnities will survive the expiration or earlier
termination of this Agreement.
15. Safety and Environmental Protection. The Licensee shall operate and maintain
the Premises so as to avoid injury or damage to any person or property.
In carrying out its work, the Licensee shall at all times, exercise all necessary precautions
for the safety and environmental protection of the Premises, and be in compliance with all
federal, state and local statutory and regulatory requirements including State of Califoriiia,
0
Division of Industrial Relations (Cal/OSHA) regulations, Cal/EPA, US/EPA and the U.S.
Department of Transportation including the Omnibus Transportation Employee Testing Act (as
applicable).
The Licensee shall not use or allow anyone else to use the Premises to generate,
manufacture, refine, transport, treat, store, handle, recycle, release or dispose of any hazardous
material, other than as reasonably necessary for the operation of Licensee's activities as
contemplated under this Agreement. The term "hazardous material" means any hazardous
substance, material or waste, including but not limited to those listed in 49 CFR 172.101 (U.S.
Department of Transportation), the Cal/EPA Chemical Lists of lists or petroleum products and
their derivatives. However, this shall not apply to the use of petroleum products and related
substances incidental to operation of motorized equipment and vehicles whose operation on the
Premises is contemplated by this Agreement.
The Licensee shall immediately notify the Licensor in writing upon becoming aware of
any release of hazardous material, violation of any environmental law or actions brought by third
parties against the Licensee alleging environmental damage.
a. Licensee shall identify by a sign in letters no greater than 1/2 inch in height
permanently affixed to Licensee's Facilities the responsible party to notify in case of emergency
or maintenance, but no other signs are permitted on the Premises or Licensee's Facilities unless
such signs are required by any federal, state or local law.
b. Licensor represents that neither Licensor nor, to Licensor's knowledge
(without having researched the matter) a third party has used, generated, stored, treated or
disposed of hazardous materials, as defined above, on the Land.
16. Notices. Any notice, demand or payment required to be given herein shall be
made by certified or registered snail, return receipt requested, or reliable overnight courier to the
address of the respective parties set forth below:
Licensor: City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
Attn: City Manager
17. Attorney's Fees.
Licensee: T -Mobile USA, Inc.
12920 SE 38th Street
Bellevue, WA 98006
Attn: PCS Lease Administrator
With a copy to: Attn: Legal Dept.
SITE #: IE25952A
With a copy T Mobile West Corporation
to: 2008 McGaw Avenue
Irvine, CA 92614
Attn: Lease Administration
Manager
Site #: IE25952A
a. In the event legal action by either party is brought to enforce any term
hereof or in the recovery of damages for any breach hereof, or to determine any rights of the
10
parties under this Agreement, the prevailing party in such actions may recover reasonable
attorney's fees to be fixed by the court.
b. When any provision of this Agreement entitles either party to receive costs
or expenses from the other, the term costs and expenses shall include reasonable attorney's fees
incurred, notwithstanding any reference or lack of reference to attorney's fees. When any article
or provision of this Agreement provides that Licensee will hold Licensor harmless from claims,
Licensee shall pay all of Licensor's reasonable attorney's fees incurred in investigating and
defending such claims.
18. Waiver of Licensor's Lien.
a. Licensor waives any lien rights it may have concerning the Licensee's
Facilities which are deemed Licensee's personal property and not fixtures, and Licensee has the
right to remove the same at any time without Licensor's consent. Licensee shall promptly repair
any and all damage to the Premises and the Land caused by the removal to the satisfaction of
Licensor (reasonable wear and tear and damages due to causes beyond the control or without the
fault or neglect of Licensee excepted).
b. Licensor acknowledges that Licensee has entered into a financing
arrangement including promissory notes and financial and security agreements for the financing
of the Licensee's Facilities (the "Collateral") with a third party financing entity (and may in the
future enter into additional financing arrangements with other financing entities). In connection
therewith, Licensor: (i) consents to the installation of the Collateral; (ii) disclaims any interest in
the Collateral, as fixtures or otherwise; and (iii) agrees that the Collateral shall be exempt from
execution, foreclosure, sale, levy, attachment, or distress for any License Fee due or to become
due and that such Collateral may be removed at any time without recourse to legal proceedings.
Licensee shall promptly repair any and all damage to the Premises and the Land caused by the
removal to the satisfaction of Licensor (reasonable wear and tear and damages due to causes
beyond the control or without the fault or neglect of Licensee excepted).
19. Miscellaneous.
a. This Agreement constitutes the entire agreement and understanding
between the parties, and supersedes all offers, negotiations and other agreements concerning the
subject matter contained herein. There are no representations or understandings of any kind not
set forth in this Agreement. Any amendments to this Agreement must be in writing and executed
by both parties.
b. If any provision of this Agreement is invalid or unenforceable with respect
to any party, the remainder of this Agreement or the application of such provision to persons
other than those as to whom it is held invalid or unenforceable, shall not be affected and each
provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
C. This Agreement shall be binding on and inure to the benefit of the
successors and pennitted assignees of the respective parties.
d. This Agreement shall be interpreted in accordance with the laws of the
State of California. If any action is brought to interpret or enforce any term of this Agreement,
11
the action shall be brought in a state or federal court situated in the County of Los Angeles, State
of California.
e. In any case where the approval or consent of one party hereto is required,
requested or otherwise to be given under this Agreement, such party shall not unreasonably delay
or withhold its approval or consent.
f. The Licensee shall give all notices required by law and comply with all
laws, ordinances, rules and regulations pertaining to the conduct of the Premises. The Licensee
shall be liable for all violations of the law caused by Licensee in connection with this
Agreement.
9. All Exhibits attached hereto are material parts of this Agreement.
h. This Agreement may be executed in duplicate counterparts, each of which
shall be deemed an original.
i. Upon request, either party may require that a Memorandum of License be
recorded in the form of Exhibit B. Upon the expiration or earlier termination of this Agreement,
Licensee shall record a Memorandum of Termination in the official records of the County of Los
Angeles Recorder's office.
*** SIGNATURES ON FOLLOWING PAGE***
12
IN WITNESS THEREOF, the parties have executed this Agreement as of the date first
above written.
LICENSOR
CITY OF DIAMOND BAR,
a California municipal corporation
0
James DeStefano
Title: Cily Manager
LICENSEE
T -MOBILE WEST CORPORATION,
a Delaware corporation
IN
Martha Ventura
Title: Director, Engineering &Operations
Date: Date:
13
EXHIBIT A-1
DESCRIPTION OF LAND
The real property situated in Los Angeles County, State of California, particularly described as:
14
EXHIBIT A-2
DESCRIPTION OF PREMISES
The Site Plans, consisting of pages are attached
Notes:
1. This exhibit may be replaced by architectural and engineering drawings of the Premises
once they are received by Licensee and agreed to by both parties.
2. Setback of the Premises from the Land's boundaries shall be the distance required by the
applicable governmental authorities.
3. Width of access road shall be the width required by the applicable governmental
authorities, including police and fire departments.
4. The type, number and mounting positions and locations of antennas and transmission
lines are illustrative only. Actual types, numbers, and mounting positions may vary from
what is shown above.
15
1004,11,C C
RECORDING REQUESTED BY, AND
T Mobile West Corporation
2008 McGaw Avenue
Irvine, CA 92614
Attn: Lease Administration Manager
Site #: IE25952A
MEMORANDUM OF LICENSE AGREEMENT
THIS MEMORANDUM OF LICENSE AGREEMENT ("Memorandum") is executed as
of _ _ , 20_, by and between City of Diamond Bar ("Licensor"), and
T -MOBILE WEST CORPORATION, a Delaware corporation ("Licensee").
RECITALS
WHEREAS, Licensor and Licensee have entered into that certain Wireless
Communications Site License Agreement ("Agreement") dated as of , for the
purpose of operating and maintaining a radio communications facility and other improvements.
All of the foregoing are set forth in the Agreement; and
WHEREAS, Licensor and Licensee desire to record notice of the Agreement in the
Official Records of Los Angeles County, California;
NOW, THEREFORE, in consideration of the foregoing, Licensor and Licensee hereby
declare as follows:
1. Demise. The Land which is the subject of the Agreement is described in Exhibit
A-1 attached hereto. The portion of the Land licensed to Licensee (the "Premises") is described
on Exhibit A-2 attached hereto. Licensor grants to Licensee a non-exclusive easement for site
access and utilities as described in Exhibit A-2.
2. Expiration Date. The term of the Agreement ("Term") is for five (5) years
commencing on or upon the start of construction of Licensee's Facilities or eighteen (18) months
after the full execution of the Agreement, whichever occurs first ("Commencement Date"), and
terminating on the fifth anniversary of the Commencement Date with five (5) successive five (5)
year options to renew.
3. Agreement Controlling. This Memorandum is solely for the purpose of giving
constructive notice of the Agreement. In the event of conflict between the terms of the
Agreement and this Memorandum, the terms of the Agreement shall control.
17
IN WITNESS WHEREOF, Licensor and Licensee have executed this Memorandum as of
the date and year first written above.
LICENSOR
CITY OF DIAMOND BAR.,
a California municipal corporation
0
James DeStefano
Title: City Manager
LICENSEE
T -MOBILE WEST CORPORATION,
a Delaware corporation
Martha Ventura
Title: Director En ink eering & Operations
Date: Date:
EXMBIT A-1
to Memorandum of License Agreement dated
DESCRIPTION OF LAND
The real property situated in Los Angeles County, State of California, particularly described as:
Description of land -
19
EXHIBIT A-2
to Memorandum of License Agreement dated
DESCRIPTION OF PREMISES
The Site Plans, consisting of pages are attached
20
State of California
County of
On before me, , Notary Public, personally
appeared
who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
State of California
County of
On
appeared
before me, , Notary Public, personally
who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
21
CITY COUNCIL
Agenda #
Meeting Date
6.5
August 17, 2010
TO: Honorable Mayor and Members of the City Council
'FROM: James DeStefano, City Mana e
TITLE: Approve Appointment of a Voting Dqlegate and Alternate to the League of California
Cities Annual Conference.
RECOMMENDATION: Approve.
BACKGROUND: At this year's League of California Cities Annual Conference, the League
membership will be considering and taking action on several resolutions that establish League policy.
Council Member Chang was appointed in December of 2009 as the Delegate and Council Member
Everett as the Alternate.
Mayor Herrera and Council Member Chang are the only council members attending this year's
conference. Because Council Member Everett will not be attending the conference Council will need
to appoint Mayor Herrera as the alternate voting delegate and affirm Council Member Chang as the
voting delegate.
Prpared by:
Tommy b Cribbins, City Clerk
Reviewed by:
David Doyle, Asst. City Manager
1400 K Street, Suite 400e Sacramento, California 95814
LEAGUE Phone: 916.658.8200 Fax: 916.658.8240
01 CAk,ll=OfZNLA www.cacities.org
CITIES
Council Action Advised by August 20, 2010
June 4, 2010
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference — September 15-17 — San Diego
The League's 2010 Annual Conference is scheduled for September 15-17 in San Diego. An
important part of the Annual Conference is the Annual Business Meeting (at the closing General
Assembly), scheduled for 3:00 p.m., Friday, September 17, at the San Diego Convention Center.
At this meeting, the League membership considers and takes action on resolutions that establish
League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity. Please take
care when selecting your city's delegates, as travel and attendance could be an issue for those
who observe Yom Kippur.
Please complete the attached Voting Delegate form and return it to the League's office
no later than Friday, August 20, 2010. This will allow us time to establish voting
delegate/alternates' records prior to the conference.
Please note the following procedures that are intended to ensure the integrity of the voting
process at the Annual Business Meeting.
Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
desi ng_ating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
® Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. In order to cast a vote, at least one person must be present
at the Business Meeting and in possession of the voting delegate card. Voting delegates
and alternates need to pick up their conference badges before signing in and picking up
-more-
the voting delegate card at the Voting Delegate Desk. This will enable them to receive
the special sticker on their name badges that will admit them into the voting area during
the Business Meeting.
Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
® Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the San Diego
Convention Center, will be open at the following times: Wednesday, September 15, 9:00 a.m.;
Thursday, September 16, 7:30 a.m.; and September 17, 7:30 a.m. The Voting Delegate Desk will
also be open at the Business Meeting on Friday, but not during a roll call vote, should one be
undertaken.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League office by Friday, August 20th. If you have questions, please call Mary McCullough
at (916) 658-8247.
Attachments:
• 2010 Annual Conference Voting Procedures
® Voting Delegate/Alternate Form
,.. OF CALI FOkN Ifs
CA 1. 1ES
1400 K Street, Suite 400e Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
Annual Conference Voting Procedures
2010 Annual Conference
One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
OF CALIFORN [A
2010 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 20, 2010.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the.council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name:
Mayor or City Clerk
(circle one)
Date: —
(signature)
1d=
Please complete and return by Friday, August 20 to:
Phone:
League of California Cities FAX: (916) 658-8240
ATTN: Mary McCullough E-mail: mccullom@cacities.org
1400 K Street (916) 658-8247
Sacramento, CA 95814
VotingDelegate Letter l0.doc
LEAGUE
`0 RN [A
OF CAL[[
C I T t E S
CITY:
2010 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 20, 2010.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE
Name: Name:
Title: Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: E-mail
Mayor or City Clerk Phone:
(circle one) (signature)
Date:
Please complete and return by Friday, August 20 to:
League of California Cities FAX: (916) 658-8240
ATTN: Mary McCullough E-mail: mccullom@cacities.org
1400 K Street (916) 658-8247
Sacramento, CA 95814
Vol i ngl)elegateLetter I O.doc
Agenda # 7,1
Meeting Date: August 17, 2010
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g y
TITLE: Adoption of Resolution No. 201 -XX: Amending the City's Conflict of
Interest Code for Designated Cit Personnel and Rescinding Resolution
No. 2006-47 in its Entirety.
Conduct a Public Hearing, Accept Testimony, and Adopt.
FINANCIAL SUMMARY:
No financial impact associated with this item.
On May 18, 2010, the City Council adopted Resolution No. 2010-13 establishing job
salary schedules for City job classifications. In order to appropriately match the City's
Personnel System, the City's Conflict of Interest Code needs to be adjusted.
DISCUSSION:
With the adoption of Resolution No. 2010-13, certain job classifications were created to
define and compensate for duties and responsibilities performed by staff. In lieu of
filling the position of Planning Manager, a Sr. Planner classification was added and filled
in January, 2010. Due to the addition of this position staff is recommending that it be
included in the list of the City's Designated City Personnel and be required to file a State
of Economic Interest (Form 700).
I
P EPARAD BY:
Qo-'r mlilP h y Wft�ins, City Clerk
Attachment: Resolution 2010 -XX
REVIEWED BY: )
David Doyle, Asst. J City P pager
RESOLUTION NO. 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF
INTEREST CODE FOR DESIGNATED CITY PERSONNEL
AND RESCINDING RESOLUTION NO. 2006-47 IN ITS ENTIRETY
A. Recitals.
(i) The City of Diamond Bar has heretofore enacted a Conflict of Interest
Code for designated personnel.
(ii) The Political Reform Act of 1974, California Government Code Sections
81000, et seq., requires the City to adopt amendments to its Conflict of Interest Code to
ensure employees of the City are appropriately designated when new employees are
added to The City or changed circumstances occur with respect to job functions.
(iii) Pursuant to the provisions of California Government Code Section 87311, a
duly noticed Public Hearing was conducted and concluded prior to the adoption of this
Resolution.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond Bar does
hereby find, determine and resolve as follows:
and correct.
1. In all respect as set forth in Part A, Recitals, of this Resolution are true
2. The City's Conflict of Interest Code, as heretofore adopted, hereby is
amended by the adoption of a new Exhibit "A" setting forth designated employees and
disclosure categories pertaining thereto.
3. Persons holding designated positions shall file statements of economic
interests pursuant to Sections 4 and 5 of the Conflict of Interest Code.
4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of 2010.
Carol Herrera, Mayor
1, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the day of
2010, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Diamond Bar
ATTACHMENT A
CONFLICT OF INTEREST CODE FOR THE
CITY OF DIAMOND BAR
The Political Reform Act, Government Code Section 81000, et. seq., requires state
and local government agencies to adopt and promulgate conflict of interest codes. The
Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs. Section
18730, which contains the terms of a standard conflict of interest code. It can be
incorporated by reference and may be amended by the Fair Political Practices Commission
after public notice and hearings to conform to amendments in the Political Reform Act.
Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to it duly
adopted by the Fair Political Practices Commission are hereby incorporated by reference
and, along with the attached Appendix in which members and employees are designated
and disclosure categories are set forth, constitute the conflict of interest code of the City of
Diamond Bar.
Designated employees shall file statements of economic interests with the agency
who will make the statements available for public inspection and reproduction. (Gov. Code
Section 81008). Upon receipt of the statements of the City Council, Planning Commission
and City Manager, the agency shall make and retain a copy and forward the original of
these statements to the Fair Political Practices Commission. Statements for all other
designated employees will be retained by the agency.
—so I
DESIGNATED EMPLOYEES
Assistant Engineer
Assistant Planner
Assistant City Manager
Assistant to the City Manager
Associate Engineer
Associate Planner
Building Official
City Clerk
City Engineer/Public Works Director
Community Development Director
Community Services Director
Finance Director
Human Resources Manager
Information Systems Director
Management Analyst
Network/Systems Administrator
Parks & Recreation Commission
Parks and Maintenance Superintendent
Parks and Maintenance Supervisor
Planning Manager
Public Information Manager
Street Maintenance Superintendent
Recreation Services Manager
Recreation Services Superintendent
Recreation Supervisor
Senior Accountant
Senior Civil Engineer
Senior Management Analyst
Senior Neighborhood Improvement Officer
Senior Planner
Traffic & Transportation Commission
DISCLOSURE CATEGORIES
1,2
1,2
1,2
1,2
1,2
1
1,2
1
1
NOTE: City Council, City Manager, City Attorney, Treasurer and Planning
Commissioners are required to submit d ' isclosure statements pursuant to State law
(California Government Code Sections 87200, et. seq.), not this Code.
ATTACHMENT B
CONSULTANTS, AD HOC COMMITTEES, TASK FORCES
AND SIMILAR GROUPS **
Commission Regulation 18700 defines "consultant" as an individual who, pursuant
to a contract with a state or local government agency:
(A) Makes a governmental decision whether to:
(i) Approve a rate, rule, or regulation;
(ii) Adopt or enforce a law;
(iii) Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order, or similar authorization or entitlement;
(iv) Authorize the agency to enter into, modify, or renew a contract
provided it is the type of contract which requires agency approval;
(v) Grant agency approval to a contract which requires agency approval
and in which the agency is a party or to the specifications for such a
contract;
(vi) Grant agency approval to a plan, design, report, study, or similar item;
(vii) Adopt, or grant agency approval of, policies, standards, or guidelines
for the agency, or for any subdivision thereof; or
(B) Serves in a staff capacity with the agency and in that capacity performs the
same or substantially all the same duties for the agency that would otherwise
be performed by an individual holding a position specified in the agency's
Conflict of Interest Code.
** With respect to consultants, ad hoc committees, task forces and similar groups, the City
Manager shall determine in writing if a particular consultant, ad hoc committee, task force
or similar group performs a range of duties requiring disclosure hereunder. That
determination shall include a description of the consultant's, ad hoc committee's, task
force's or similar group's duties and a statement of the extent of disclosure requirements.
A copy of that determination shall be filed with the City Clerk and a copy forwarded to the
City Council.
so 0
Category 1
Persons in this category shall disclose all interests in real property within the jurisdiction of
the City. Real property shall be deemed to be within the jurisdiction if it or any part of it is
located not more than two miles outside the City's boundaries or within two miles of any
land owned or used by the City.
Category 2
Persons in this category shall disclose all income from and investments in the businesses
which provide or sell services or supplies of the type associated with the job assignment
and utilized by the City. In addition, as to any business entity in which the person or his or
her spouse owns, directly, indirectly or beneficially, a ten percent or greater interest, the
person shall disclose his or her pro rata share of the income and the sources of income of
the entity if the entity provides or sells services or supplies of the type indicated in the first
sentence of this paragraph.
APPENDIX "C"
82030. Income.
(a) "Income" means, except as provided in subdivision (b), a payment received,
including but not limited to any' salary, wage, advance, dividend, interest, rent,
proceeds from any sale, gift, including any gift of food or beverage, loan,
forgiveness or payment of indebtedness received by the filer, reimbursement for
expenses, per diem, or contribution to an insurance or pension program paid by any
person other than an employer, and including any community property interest in
the income of a spouse. Income also includes an outstanding loan. Income of an
individual also includes a pro rata share of any income of any business entity or
trust in which the individual or spouse owns, directly, indirectly or beneficially, a ten
(10) percent interest or greater. "Income," other than a gift, does not include
income received from any source outside the jurisdiction and not doing business
within the jurisdiction, not planning to do business within the jurisdiction, or not
having done business within the jurisdiction during the two years prior to the time
any statement or other action is required under this title.
(b) "Income" also does not include:
(1) Campaign contributions required to be reported under Chapter 4
(commencing with Section 84100).
(2) Salary and reimbursement for expenses or per them received from a state,
local, or federal government agency and reimbursement for travel expenses
and per them received from a bona fide nonprofit entity exempt from taxation
under Section 501(c)(3) of the Internal Revenue Code. (See 26 U.S.C.A.
§501.)
(3) Any devise or inheritance.
(4) Interest, dividends, or premiums on a time or demand deposit in a financial
institution, shares, in a credit union or any insurance policy, payments
received under any insurance policy, or any bond or other debt instrument
issued by any government or government agency.
(5) Dividends, interest, or any other return on a security which is registered with
the Securities and Exchange Commission of the United States government
or a commodity future registered with the Commodity Futures Trading
Commission of the United States government, except proceeds from the sale
of these securities and commodities futures.
(6) Redemption of a mutual fund.
(7) Alimony or child support payments.
(8) Any loan or loans from a commercial lending institution which are made in
the lender's regular course of business on terms available to members of the
public without regard to official status if:
(A) The loan is secured by the principal residence of filer; or
(B) The balance owed does not exceed ten thousand dollars ($10,000).
(9) Any loan from or payments received on a loan made to an individual's
spouse, child, parent, grandparent, grandchild, brother, sister, parent -in-law,
brother-in-law, sister-in-law, nephew, niece, uncle, aunt, or first cousin, or the
spouse of any such person, provided that a loan or loan payment received
from any such person shall be considered income if he or she is acting as an
agent or intermediary for any person not covered by this paragraph.
(10) Any indebtedness created as part of a retail installment or credit card
transaction if made in the lender's regular course of business on terms
available to members of the public without regard to official status, so long as
the balance owed to the creditor does not exceed ten thousand dollars
($10,000).
(11) Payments received under a defined benefit pension plan qualified under
Internal Revenue Code Section 401(a). (See 26 U.S.C.A. §401.)
(12) Proceeds from the sale of securities registered with the Securities and
Exchange Commission of the United States government or from the sale of
commodities futures registered with the Commodity Futures Trading
Commission of the United States government if the filer sells the securities or
the commodities futures on a stock or commodities exchange and does not
know or have reason to know the identity of the purchaser.
CITY COUNCIL
Agenda # :z, 2
Meeting Date: August 17, 2010
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Maa r
FI
ly
TITLE: RESOLUTION NO.2010-XX: X: FI DING THE CITY OF DIAMOND BAR IN
CONFORMANCE WITH THE 2010 CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT
REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT
CODE SECTION 65089 FOR LOS ANGELES COUNTY AS PREPARED
BY THE METROPOLITAN TRANSIT AUTHORITY
Adopt the attached draft resolution.
FINANCIAL SUMMARY:
The Congestion Management Program (CMP) conformance is required for the City of
Diamond Bar to receive State Gas Tax funds and to preserve our eligibility for other
State and Federal transportation funding. Acting as Los Angeles County's Congestion
Management Agency, the Los Angeles County Metropolitan Transportation Authority
(MTA or "Metro") requires the City of Diamond Bar to prepare an annual CMP
compliance report.
BACKGROUND/DISCUSSION:
The adoption of Proposition 111 (Traffic Congestion Relief and Spending Limitation Act)
in 1990 mandates all counties to have a congestion relief program where funding would
reflect the needs of California's developing population. The revenue would be used to
provide new infrastructure, such as new highways, public transit, new roads, etc.
Since 1990, Metro has managed the Congestion Management Program and requires
annual updates from Los Angeles County and the local jurisdictions.
The CMP requires local jurisdictions to:
• Assist in monitoring the CMP highway and transit system;
• Implement a transportation demand management ordinance;
® Implement a program to analyze the impacts of local land use decisions on the
regional transportation system; and
® Participate in the Countywide Deficiency Plan.
Metro continues to explore the feasibility of implementing a countywide congestion
mitigation fee to address the regional transportation impacts of new development. The
fees would be used to fund regionally significant projects. The Congestion Mitigation
Fee Study consists of four parts: 1. Feasibility Study; 2. Local Project Identification; 3.
Nexus Study; and 4. Local Implementation. Currently, Metro is coordinating with local
jurisdictions for project identification. Upon completion, Metro will initiate the Nexus
Study to see how the projects will relate to the region. While a Congestion Mitigation
Fee Study is underway, local jurisdictions report only the new net development activity
on the Local Development Report (LDR) and adopt the self -certification resolution.
On June 14, 2010, the City provided written comments to Metro regarding the
Congestion Mitigation Fee Feasibility Pilot Study for the San Gabriel Valley. Staff
requested modifications to include the addition of several streets, street extensions, and
adjustment to the City boundary to include the Crestline Annexation area to the
Regional Transportation Network. Staff also included the June 2010 Update to the
City's San Gabriel Valley Pilot Study Survey List and Reconciliation List of the 2008
Long Range Transportation Planning San Gabriel Valley Unfunded Projects.
On July 27, 2010, staff attended Metro's Congestion Mitigation Fee Pilot Study meeting.
The purpose of the meeting was to inform the cities and county in the San Gabriel
Valley of the current status of the study, objectives of implementing a countywide fee
program, and changes that would take place if the program is adopted.
Development activity for Diamond Bar from June 1, 2009 to May 31, 2010 includes the
completion of the following new development projects:
® Two (2) single family residences (in The Country Estates); and
One (1) commercial building totaling 14,700 square feet (at the Diamond Hills
Plaza).
Previously, Metro used a credit and debit system to monitor compliance with the CMP.
This system would take debits for new development activities. To offset the debits, there
would be credits allotted to cities for their transportation improvements, such as Transit
and Diamond -Ride programs, Web page users, on-line services, Info -to -go, and the
transportation Capital Improvements. As Metro is working on a new countywide
mitigation fee feasibility study, they have frozen all jurisdictions' credits since 2003 and
have yet to determine what consideration will be given to cities that have accumulated
credits. Diamond Bar monitors a credit balance of 78,651.
As in past years, the City of Diamond Bar remains in compliance with the Congestion
Management Program for Los Angeles County.
Prepared By: Natalie Tobon, Planning Technician
K
Reviewed bb
David G.
lu
Director of Public Works
Attachments:
Greg Gubman, AICP
Community Development Director
1. Resolution 2010 -XX
2. City of Diamond Bar 2010 Congestion Management Program Local Development
Report
3. June 14, 2010 Letter from City of Diamond Bar to Metro Regarding the Congestion
Mitigation Fee Study Pilot Project
3
Attachment 1
RESOLUTION NO. 2010 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, CALIFORNIA, FINDING THE CITY OF
DIAMOND BAR IN CONFORMANCE WITH THE CONGESTION
MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP
LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH
CALIFORNIA GOVERNMENT CODE SECTION 65089
A. RECITALS.
WHEREAS, CMP statute requires the Los Angeles County Metropolitan
Transportation Authority ("LACMTA"), acting as the Congestion Management Agency
for Los Angeles County, to annually determine that the County and cities within the
County are conforming to all CMP requirements; and
WHEREAS, LACMTA requires submittal of the CMP Local Development Report by
September 1 of each year; and
WHEREAS, the City Council held a noticed public hearing on August 17, 2010.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council has taken all of the following actions and that
the City of Diamond Bar is in conformance with all applicable requirements of 20 1 04
CMP adopted by the LACMTA Board on July 22, 2004.
By June 15, of odd -numbered years, the City of Diamond Bar will conduct
biennial traffic counts and calculated levels of service for selected arterial intersections,
consistent with the requirements identified in the CMP Highway and Roadway System
chapter.
The City of Diamond Bar has locally adopted and continues to implement a
transportation demand management ordinance; consistent with the minimum
requirements identified in the CMP Transportation Demand Management Chapter.
The City of Diamond Bar has locally adopted and continues to implement a land
use analysis program, consistent with the minimum requirements identified in the CMP
Land Use Analysis Program Chapter.
The City of Diamond Bar has adopted a Local Development Report (LDR),
attached hereto and made a part hereof, consistent with the requirements identified in
the 2004 CMP. This report balances traffic congestion impacts due to growth within the
City of Diamond Bar with transportation improvements, and demonstrates that the City
of Diamond Bar is meeting its responsibilities under the Countywide Deficiency Plan
consistent with the LACMTA Board adopted 2003 Short Range Transportation Plan.
rd
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and shall forward a copy of this Resolution and the Local Development Report to the
Los Angeles . County Metropolitan Transportation Authority, Stacy Alameida,
Transportation Planning Manager, Metro Long Range Planning, Mail Stop 99-23-2, One
Gateway Plaza, Los Angeles County, CA 90012-2952.
PASSED, APPROVED AND ADOPTED THIS 17 TH DAY OF AUGUST 2010 BY TH
CITY
• • THE CITY • • BAR. i
IN
Carol Herrera, Mayor
1, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was duly introduced, passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the 17th day of August,
2010, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
R
Attachment 2
City of Diamond Bar Date Prepared: August l7,2010
2010 CMP Local Development Report
Reporting Period: JUNE 1, 2009 - MAY 31, 2010
Contact: DAVID G. LIU, DIRECTOR OF PUBLIC WORKS
Phone Number: (909) 839-7040
IMPORTANT: All "#value!" cells on this page are automatically calculated.
Please do not enter data in these cells.
DEVELOPMENT TOTALS
RESIDENTIAL DEVELOPMENT ACTIVITY Dwelling Units
Single Family Residential 2.00
Multi -Family Residential 0.00
Group Quarters 0.00
COMMERCIAL DEVELOPMENT ACTIVITY 1,060 Net Sq.Ft .2
Commercial (less than 300,000 sq.ft.) (5.30)
Commercial (300,000 sq.ft. or more) 0.00
Freestanding Eating & Drinking 0.00
NON -RETAIL DEVELOPMENT ACTIVITY
Lodging
Industrial
Office (less than 50,000 sq.ft.)
Office (50,000-299,999 sq.ft.)
Office (300,000 sq.ft. or more)
Medical
Government
Institutional/Educational
University (# of students)
OTHER DEVELOPMENT ACTIVITY
ENTER IF APPLICABLE
ENTER IF APPLICABLE
Net t
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Daily Trips
0.00
0.00
EXEMPTED DEVELOPMENT TOTALS
Exempted Dwelling Units 0
Exempted Non-residential sq. ft. (in 1,000s) 0 Section /, Page I
1. Note: Please change dates on this form for later years.
2. Net square feet is the difference between new development and adjustments entered on pages 2 and 3.
:City of Diamond Bar
2010 CMP Local Development Report
Reporting Period: JUNE 1, 2009 - MAY 31, 2010
Date Prepared: August 17, 2010
!Enter data for all cells labeled "Enter." If there are no data for that category, enter "0
RESIDENTIAL DEVELOPMENT ACTIVITY
Dwelling
Category
Units
Single Family Residential
2.00
Multi -Family Residential
0.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
1,000 Gross
Category
Square Feet
Commercial (less than 300,000 sq.ft.)
14.70
Commercial (300,000 sq.ft. or more).,
0.00
-
Freestanding Eating & Drinking
0.00
NON -RETAIL DEVELOPMENT ACTIVITY
1,000 Gross
Category
Square Feet
Lodging
0.00
Industrial
0.00
Office (less than 50,000 sq.ft.)...,
0.00
Office(50,000-299,999 sq.ft.)
0.00
Office . (300,000 sq.ft. or more)
0.00
Medical
0.00
Government
0.00
0.00
Institutional/Educational
University (# of students)
0.00
OTHER DEVELOPMENT ACTIVITY
Daily aily Trips
"0"
(Attach additional sheets if necessary)
(Enter if none,
ENTER IF APPLICABLE
0.00
�ENTER IF APPLICABLE
0.001
City of Diamond Bar Date Prepared:
August 17, 2010
2010 CMP Local Development Report
Reporting Period: JUNE 1, 2009 - MAY 31, 2010
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
were
IMPORTANT:.
MPORTANT:. Adjustmen"77"
both
issued and revoked, exp demolition
of any
structure with the reporting period.
RESIDENTIAL DEVELOPMENT ADJUSTMENTS
Category
Dwelling
Units
Single Family Residential
0.00
Multi -Family Residential
0.00
Group Quarters
00
0.—
COMMERCIAL DEVELOPMENT ACTIVITY
—
Category
1,000 Gross
Square Feet
Commercial (less than 300,000 sq.ft.)..
20.00
Commercial (300, 000. sq.ft. or more)
0.00
Freestanding Eating & Drinking
0.00
NON -RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
0.00
Industrial
0.00
Office (less than 50,000 sq.ft.)
Office (50,000-299,999 sq.ft.)
0.00.
Office (300,000 sq.ft. or more)
0.00
Medical
0.00
Government
0.00
0.00
Institutional/Educational
University (# of students)
0.00
OTHER DEVELOPMENT ACTIVITY
Daily aily Trips
(Attach additional sheets if necessary)
(Enter "0" if none)
ENTER IF APPLICABLE
0.00
IF APPLICABLE
0.00
,ENTER
Q.,fi— I Pana _q
City of Diamond
2010 CMP LocalDevelopment ••
Reporting Period: JUNE 1, 2009 20TI,
Date Prepared: August 17, 2010
High Density Residential
Near Rail Stations
Mixed Use Developments
Near Rail Stations
Development Agreements Entered
into Prior to July 10, 1989
Reconstruction of Buildings
Damaged in April 1992 Civil Unrest
Reconstruction of Buildings
Damaged in Jan. 1994 Earthquake
Total Dwelling Units
Total Non-residential sq. ft. (in 1,000s)
I Dwelling Units
0 1,000 Gross Square Feet
0 Dwelling Units
0 1,000 Gross Square Feet
0 Dwelling Units
0 1,000 Gross Square Feet
01 Dwelling Units
0 1,000 Gross Square Feet
0 Dwelling Units
0
0
Section t, Page 4
Exempted Development Definitions:
1. Low/Very Low Income Housing: As defined by the California Department of Housing and Community
Development as follows:
- Low -Income: equal to or less than 80% of the County median income, with adjustments for family size.
- Very Low -Income: equal to or less than 50% of the County median income, with adjustments for family size.
2. High Density Residential Near Rail Stations: Development located within 1/4 mile of a fixed rail passenger
station and that is equal to or greater than 120 percent of the maximum residential density allowed under
the local general plan and zoning ordinance. A project providing a minimum of 75 dwelling units per acre
is automatically considered high density.
3. Mixed Uses Near Rail Stations: Mixed-use development located within 1/4 mile of a fixed rail passenger
station, if more than half of the land area, or floor area, of the mixed use development is used for high
density residential housing.
4. Development Agreements: Projects that entered into a development agreement (as specified under Section
65864 of the California Government Code) with a local jurisdiction prior to July 10, 1989.
5. Reconstruction or replacement of any residential or non-residential structure which is damaged or destroyed, .
to the extent of > or = to 50% of its reasonable value, by fire, flood, earthquake or other similar calamity.
6. Any project of a federal, state or county agency that is exempt from local jurisdiction zoning regulations and
where the local jurisdiction is precluded from exercising any approval/disapproval authority. These locally
precluded projects do not have to be reported in the LDR.
June 14, 2010
21825 CoDlev Drive - Diamond Bar. CA 91765-4178
(909) 839-7000 - Fax (909) 861-3117
www.CityofDiamondBar.com
Mr. Robert Calix
Transportation Planning Manager
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza (MS: 99-23-2)
Los Angeles, CA 90012
SUBJECT: Congestion Mitigation Fee Feasibility Pilot Study --
San
San Gabriel Valley
Dear Mr. Calix:
Thank you for the opportunity to comment and provide input
regarding the Congestion Mitigation Fee Study Pilot Project for the
San Gabriel Valley. Per your request, we are providing this letter to
inform you of revisions that should be made to the pilot study to
Carol Herrera
reflect current conditions in our City.
Mayor
After further review of the Yoadway network criteria, we request that
Steve Tye
the modifications listed beloW be incorporated:
Mayor Pro Tem
1. Add Sunset Crossing Road between the SR -57 Freeway and
Ling -Ling Chang
Prospectors Road
Council Member
2. Add Prospectors Road between Sunset Crossing Road and
Golden Springs Drive
Ron Everett
3. Extend Pathfinder Road and Chino Hills Parkway into the
Council Member
neighboring jurisdictions (we want the regional significance of
these two streets shown)
Jack Tanaka
4. Adjust the City boundary to reflect the Crestline Annexation
Council Member
area, bordered by Brea Canyon Cutoff Road to the north,
Diamond Canyon Road and the SR -57 to the east, and hillside
to the west (see attached Crestline Annexation Map)
Each of these roadways extends into neighboring jurisdictions and
access to either the SR -57 or SR -60 freeways. Please be
provides
sure to incorporate these arterial roadways and annexation area into
the Regional Transportation Network.
In addition, we are requesting that the "parallel" Grand Avenue route
Carol Herrera
Mayor
Steve Tye
Mayor Pro Tem
Ling -Ling Chang
Council Member
Ron Everett
Council Member
Jack Tanaka
Council Member
21825 Coolev Drive ® Diamond Bar. CA 91765-4178
(909) 839-7000 ® Fax (909) 861-3117
www.CityofDiamondBar.com
shown through Industry and Diamond Bar be deleted.
Lastly, attached please find the -June 2010 Update to the City's SGV
Pilot Study Survey List and Reconciliation List of 2008 LRTP SGV
Unfunded Projects and a map of the Crestline area.
If you have any questions regarding this matter, please contact Mr.
Rick Yee, Senior Civil Engineer, at 909839-7043.
Sincerely,
David G. Liu, P.E.
Director of Public Works/City Engineer
Attachments: Crestline Annexation Map
SGV Pilot Study Survey List and Reconciliation List of 2008 LRTP
SGV Unfunded Projects
CC: James DeStefano, City Manager
\Greg Gubman, Community Development Director
Rick Yee, Senior Civil Engineer
' TRACT No, 33104
W. 920-i-9
BREA CANYON
TRACT No, 48YBD
Ma io37-1127 ?
� Gti
m
GENERAL fffS7ERLY BOUNDARY OF
THE TERRMATE OF COYPLE71LV
OF 7HE.NOMPORATION OF THE CITY
OFDIAMOND BAR' (EXISDNG CITY /
BOUNDARY)
I
TRAGI No. 83286 Z �
MfS 1032 - 1227
PAf No, 15375 LEGEND
PAH, 195-B5 57
EXISTING CITY BOUNDARY
N80 f?'23 LR)— Std ee �,o------r---- ANNEXAIIaN AREA
-- 4te
L 9 L10
L8C� 06' �� GENERAL fffSTERLY BOUNDARY OF THE
0 'CERTIt7CA7E OF COMPLOON OF THE,--,
rulumaw mwvw "t° INCORPORA770M Of
sWO'TO*WLR) {EXISTING CITY BOl
IV, ANNEXATION AREA: . e A'o crr
116.428 A aB
a�a
dR�b=
y�ytT i[AOOV V
PA ND. 15513
PALE, 180 - 28.30 p
T?Ca
L2 Ll
S w CDR SEC. 29
REST LINE SEC. 29 T29 R91f; SBM
TRAGI No. 38209729 M,, SBM
102.9:, 92-99GRAPNiC SCALE
1
PO1L RANGND RINCON DY 1.A sRN 0, 400' 800` 1200' 1600'
_TRACT Nu. 23259 SCALE: 1= 400'. �__._
AM 1832 - 12 Zi
SGV Pilot Study Survey List and Reconcilliation List of 2008 I -RTP SGV Unfunded Projects
Diamond Bar
- Note: Project Cost is currently being refined, may require adjustment
Mal
on t
OR,!
— i4
A IeT.:L'
k
®R
. . . .
a
COMPIE
PA/ED
Compli
Complete PALED -
-6/10;
12/08; Complete
Certific
PS&E-6/10; RW
10/10;
Approximately $17.2M available to fund
Certification -10110;
List - I
project (includes $400K HSIP, $2.3
Ready to List -
Consir
SR 6011-emon Avenue
Metro Prop C, $9.6 M SAFETEA-LU,
12111; Construction
Compl
Freeway
Partial Interchange*
1$4.9M Industry Local Contribution)
$22,800,000
Complete - 08113
12/11
Diamond Bar
Improvement.
city
Freeway On/Off Ramp
$2,000,000 for a . rigineering and
SIR 57/60 Interchange
environmental studies (Estimated range
Improvement Engineering
of construction cost between $600M to
Freeway
Improvements based on Metros SR -57/60 Interchange Improvement Fe sibility Study
& Environmental Studies
$1.18)
$2,00,000
Unknown
Unknc
Diamond Bar
Improvement
city
Freeway Mainline
Lemon Avenue (north of
Avenue Grade Separation at UPRR Los Subdivision Track
Lycorring Street)
lUnknown
Unknown
Unknown
lUnknc
#
Diamond Bar
Grade Separation
Cit
Lemon .Angeles
$24,800,000
Diamond Bar-
total cost
- Note: Project Cost is currently being refined, may require adjustment
Revised Item 7.2
Attachment 2
City of Diamond Bar Date Prepared: August 17, 2010
2010 CMP Local Development Report
Reporting Period: JUNE 1, 2009 - MAY 31, 2010
Contact: DAVID G. LIU, DIRECTOR OF PUBLIC WORKS
Phone Number: (909) 839-7040
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
IMPORTANT: All "#value!" cells on this page are automatically calculated.
Please do not enter data in these cells.
DEVELOPMENT TOTALS
RESIDENTIAL DEVELOPMENT ACTIVITY Dwelling Units
Single Family Residential 2.00
Multi -Family Residential 0.00
Group Quarters 0.00
COMMERCIAL DEVELOPMENT ACTIVITY 1,000 Net Sq.Ft. 2
Commercial (less than 300,000 sq.ft.) (5.30)
Commercial (300,000 sq.ft. or more) 0.00 -
Freestanding Eating & Drinking 0.00
NON -RETAIL DEVELOPMENT ACTIVITY
Lodging
Industrial
Office (less than 50,000 sq.ft.)
Office (50,000-299,999 sq.ft.)
Office (300,000 sq.ft. or more)
Medical
Government
Institutional/Educational
University (# of students)
OTHER DEVELOPMENT ACTIVITY
ENTER IF APPLICABLE
ENTER IF APPLICABLE
1,000 Net bq.t-t.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
F-6.66 I
Daily Trips
0.00
0.00
EXEMPTED DEVELOPMENT TOTALS
Exempted Dwelling Units 0
Exempted Non-residential sq. ft. (in 1,000s) 0
1. Note: Please change dates on this form for later years. Section 1, Page 1
2. Net square feet is the difference between new development and adjustments entered on pages 2 and 3.
City of Diamond Bar Date Prepared:
2010 CMP Local Development Report
Reporting Period: JUNE 1, 2009 - MAY 31, 2010
August 17, 2010
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
IMPORTANT: Adjustments may be claimed only for 1) development permits that were both
issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any
structure with the reporting period. _
RESIDENTIAL DEVELOPMENT ADJUSTMENTS
Category
Dwelling
Units
Single Family Residential
0.00
Multi -Family Residential
0.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Commercial (less than 300,000 sq.ft.)
20.00
Commercial (300,000 sq.ft. or more)
0.00
Freestanding Eating & Drinking
0.00
NON -RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
Industrial
0.00
Office (less than 50,000 sq.ft.)
0.00
Office (50,000-299,999 sq.ft.)
0.00
Office (300,000 sq.ft. or more)
0.00
Medical
0.00
Government
0.00
Institutional/Educational
0.00
University (# of students)
0.00
OTHER DEVELOPMENT ACTIVITY
Description
(Attach additional sheets if necessary)
Daily Trips
(Enter "0" if none)
ENTER IF APPLICABLE
0.00
,ENTER IF APPLICABLE
0.00
1, rdyvo
DATE: August 13, 2010
I � M I : 4 h L61 [ -Z 0: Big] iTA
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Manag&L--p
SUBJECT: NEW CITY HALL / LIBRARY STAtTS REPORT
Agenda No. 8.1(a)
On August 3, 2010 Council Member Tanaka requested a status report regarding the
purchase of property located at 21810 Copley Drive for use as the new City Hall and a
County Library. On Tuesday, August 17, 2010 the City Council will be provided with a
verbal update to augment the following project status report.
BUILDING PURCHASE
The City entered escrow to purchase the building at 21810 Copley Drive in July. The City
deposited $350,000 in the escrow account and began a due diligence process whereby we
looked at all of the systems in the building including mechanical (HVAC), electrical, plumbing
as well as the roof. The City hired an outside company to perform a similar analysis and
issue a written report. The report identified deficiencies in the roof that needed to be
addressed. All other items were in good or excellent condition. The City hired a roofing
contractor to review the report, investigate the roof condition, provide an opinion on the
roof's condition, and provide a cost estimate for any necessary repairs. A second contractor
was contacted to provide a second cost proposal for the anticipated work. As a result, the
City has received a $10,000 credit from the seller to address the minor roof repairs that are
needed.
The City is still in escrow on the property. The seller is working to refinance a number of
other properties that were contained within the same building investment portfolio and
financed together with this property. The City cannot close escrow until the refinancing
package is complete and this specific property has been extracted from the portfolio. We
received an update from the seller last week indicating this process may conclude in the
next week or so and the property may close escrow at the end of August or beginning of
September.
On The August 17, 2010 City Council agenda is a proposed award of contract for the
architect to design both a City Hall and Library. LPA is being recommended as the preferred
architect. To date, the County Supervisor has not approved the construction of the new
library. He has agreed to move forward with the design of the new facility and has verbally
agreed to reimburse the City the library design costs. City staff will work with the County on
a reimbursement agreement in the next few weeks so that the Board and the Council can
approve it in September or October. According to the County Supervisor's representative,
the Supervisor wants to complete the design process, review the plans, reassess the
construction cost estimates and confirm the operating budget before approving the
construction of the project and the subsequent relocation of the Diamond Bar library to the
new building.
[MITIM
• kyl I M 10 01151:4 ITTAT" I • 0
Receive and file project status report and direct staff as appropriate.
K
Agenda t. lb
Meeting Date: August 17, 2010
CITY COUNCILA�GENDA�P**._E�PO�P*,,T
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
TITLE: APPROVAL OF FIRST AMENDrENWT TO MULTI -TENANT OFFICE
LEASE AGREEMENT WITH SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT (SCAQMD)
FINANCIAL IMPACT:.
The terms of the amendment set monthly rent at $23,749.32 (12,117 square feet at
$1.96 per square foot) plus a new $500 monthly charge for auditorium and meeting
room usage. These terms result in a monthly increase of $1,832.90 when compared to
the expiring lease's terms.
BACKGROUNDIDISCUSSION:
Since 2001, the City has leased Class A office space from SCAQMD to house Diamond
Bar City Hall. This ten-year agreement is set to expire February 28, 2011. Given the
City's relocation to the recently purchased building at 21810 Copley Drive is not
expected to be completed by this date, it is necessary to extend the lease on a month -to
month basis.
The City Manager has negotiated favorable terms that allow the City to remain located
in its current location until the new facility is fully complete and ready to serve the public.
Upon completing construction, the City will have a 30 day noticing period to inform
SCAQMD of its intent to terminate the month-to-month lease, which will provide
adequate time to complete the relocation process.
Prepared by:
Ryan McLean
Assistant to the City Manager
Attachments:
1. First Amendment to the Multi -Tenant Office Lease Agreement
FIRST AMENDMENT TO THE
MULTI -TENANT OFFICE LEASE AGREEMENT
This First Amendment("Amendment") to that certain Multi -Tenant Office Lease, dated October 11.2000
("Leaoe").iornodeondentenedintoonUlio____doyof,2O10bvandbetweentheGouthCoaotAir
Quality Management District, a public body corporate and politic ("Lessor") and the City of Diamond Bar, a
municipal corporation organized under the laws of the State of California ("Lessee"). The Lessor and Lessee may
be referred to herein individually and collectively as the "Party" or "Parties."
RECITALS
A. This Amendment shall amend the Lease.
B. The Parties acknowledge that the Lessee will be relocating to a new facility not owned by the Lessor during
2011 ("Lessee Move").
C. The Term ofthe Lease expires onFebruary 28.2O11/''EnpinaUonDate''\.
D. The Parties desire toextend the Lease . nntopennitthoLeeeeetoremoininiteourrentopaoeunti|the
completion ofthe Lessee Move.
NOW, THEREFORE, in consideration of the foregoing, the Parties agree to amend the Lease as follows:
1. Amend Section 1.3nfthe Lease:
The term of the Lease shall be extended on a month-to-month basis ("Amendment Term") commencing
onthe Expiration Date. Either Party may terminate this Amendment upon thirty (30) days written notice to
the other; provided however, Lessor shall not terminate this Amendment earlier than December 31.2O11.
2. Amend Section 1.5and replace Paragraph 51ofthe Addendum ofthe Lease:
The Base Rent during the Amendment Term shall be Twenty -Three Thousand Seven Hundred and Forty -
Nine and 32/100 Dollars ($23,749.32), which amount is based on ($1.96) per square foot times (12,117)
square feet.
3. Lessee shall pay Five Hundred and No/100 Dollars ($500.00) per month in addition to the payment of the
Base Rent for the use of the auditorium and meeting room facilities located in the Premises during the
Amendment Term, payable onthe same date oethe Base Rent.
4. All capitalized terms used in this Amendment, unless otherwise defined herein, must have the meanings
given such terms |nthe Lease.
5. The above referenced Recitals are incorporated herein.
G. In the event of conflict between the terms and conditions of this Amendment and the terms and conditions
ofthe Lease, the terms and conditions ofthis Amendment shall control.
7. Except as set forth in this Amendment, all other terms and provisions of the Lease remain unmodified and
|nfull force and effect.
[SIGNATURES CONTINUED ON THE NEXT PAGE]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date set forth above.
LESSOR:
South Coast Air Quality Management District, a
public body corporate and politic
-2
Barry R. Wallerstein
Executive Director
LESSEE:
City of Diamond Bar, a municipal corporation
0
ATTEST:
By:
Tommye Cribbins
City Clerk
APPROVED AS TO FORM:
By:
Michael Jenkins
City Attorney
By:
Kurt Wiese
General Counsel
James DeStefano
City Manager
VA
Agenda 48.1 c
Meeting Date: August 17, 2010
CITY COUNCIL AGENDA �R REPORT
RT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
*P
TITLE: APPROVAL OF FACILITY LEA E AGREEMENT WITH SOUTH COAST
AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) FOR USE OF
MEETING ROOM FACILITIES
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
If approved, the City would pay $2,000 per month ($24,000 per year) for use of
SCAQMD meeting facilities. An annual increase of 2.5% would apply each year.
BACKGROUND/DISCUSSION:
With the purchase of the building at 21810 Copley for use as the City's long-term City
Hall and as the new location of an improved Diamond Bar Library, the City must also
secure appropriate and accessible public meeting space for Council and Commission
meetings. However, housing both the City's and Library's operations in the buildings
leaves little room for a dedicated public meeting space. Additionally, a preliminary study
by staff found that the construction of a Council Chambers at the new building would
present very significant construction and ongoing personnel and equipment
maintenance costs.
With these factors in mind, the City Manager began negotiations with SCAQMD to
secure the long-term use of the auditorium and meeting room facilities that currently
house City meetings. SCAQMD has agreed to the following lease terms:
® 20 year lease term, commencing with the City's completed move to the new City
Hall facility.
® Use of the SCAQMD Main Auditorium, Hearing Board Room, CC-8/Study
Session Room, and storage space next to AN Control Room for up to 70 public
meetings per year.
® An additional meeting charge of $350 will be charged for each City use beyond
the 70 meeting cap (if necessary).
® SCAQMD may terminate the agreement by giving notice a minimum of one year
in advance.
Staff believes the terms of this agreement present the most cost-effective option for the
City. Leasing SCAQMD space eliminates potentially millions in construction and
equipment costs and up to $100,000 in annual personnel costs related to an AN
technician while allowing the City to fully accommodate the Diamond Bar Branch of the
County Library at the new building.
Prepared by:
Ryan McLean
Assistant to the City Manager
Attachments:
1. Facility Lease Agreement
I FACILITY LEASE AGREEMENT 0
This Lease Agreement ("Lease") is made and entered into on this — day of
2011, by and between the South Coast Air Quality Management District, a public body
corporate and politic ("Lessor") and the City of Diamond Bar, a municipal corporation
organized under the laws of the State of California ("Lessee"). The Lessor and Lessee may
be referred to herein individually and collectively as the "Party" or "Parties."
RECITALS
A. Lessor is the owner of the property located at 21825 E. Copley Drive, Diamond Bar, CA
91765 ("Premises").
B. Lessee currently leases the Premises from Lessor for the purpose of housing its
administrative offices ("City Hall") and to conduct meetings of its City Council and its
subordinate appointed bodies ("Meetings").
C. In 2011, Lessee will be relocating from the Premises into a new building that will house
its administrative offices.
D. Lessee desires to continue leasing meeting room space from Lessor located at the
Premises in which Lessee will continue to conduct its Meetings.
E. Lessor is willing to make its meeting facilities available to Lessee for this purpose under
the terms and conditions set forth herein.
NOW THEREFORE, IN CONSIDERATION OF THE FOREGOING, THE PARTIES AGREE
AS FOLLOWS:
1. Term. The term of this Lease shall be for a period of twenty (20) years ("Original Term")
commencing on the day of , 2011 ("Commencement Date") and ending
on the day of , 20 ("Expiration Date"). This Lease may be extended
or renewed upon mutual written consent of the Parties.
2. Description of Premises. The Lessee is leasing from the Lessor the following rooms
("Facilities") within the Premises:
a) South Coast Air Quality Management District – Main Auditorium;
b) Hearing Board Room;
c) Room CC -8 - Study Session Room;
d) Small Storage space in electrical room adjacent to Audio Visual (AN)
room.
Page 1 of 6
3. Use. Lessor agrees to allow Lessee use of the Facilities for its Meetings for municipal
purposes in accordance with the meetings schedule attached hereto as Exhibit A and
incorporated herein by reference ("Meetings Schedule"). In the event that Lessee requires use
of the Facilities for Meetings that are not included on the Meetings Schedule ("Additional
Meetings"), Lessee shall transmit written notice to Lessor requesting use of the Facilities for
such Additional Meetings ("Additional Meetings Request"). The Parties will use best efforts to
cooperate with each other to accommodate Lessee's Additional Meetings Requests.
4. Parking. Lessor will allow Lessee's officials, staff and invitees to utilize unreserved
parking spaces in Lessor's parking lot at the Premises in connection with Lessee's Meetings.
5. Rent. Lessee will pay Lessor rent for the use of the Facilities for its Meetings in the
amount of TWO THOUSAND AND NO/100 DOLLARS ($2,000.00) per month ("Rent"). The
Rent shall be increased on an annual basis, with the first adjustment starting on July 1, 2012,
by an amount equal to 2.5 percent (2.5%).
In addition to the Rent, Lessee will pay THREE HUNDRED AND FIFTY AND NO/100
DOLLARS ($350.00) ("Additional Meeting Charge") for each of the Additional Meetings.
Unless modified in writing and signed by both parties, the Additional Meeting Charge shall
remain the same throughout the Original Term.
6. Payment. Lessee shall cause payment of Rent to be received by Lessor in lawful
money of the United States in advance on or before the first day of each month during which
this Lease is in effect ("Rent Due Date"). Additional Meeting Charges incurred during any
month shall be paid in arrears concurrently with the next month's rent.
7. Condition of the Facilities Upon Conclusion of Each Meeting. Lessee agrees to
keep and maintain the Facilities in good condition and repair and to return the Facilities to
Lessor at the conclusion of each Meeting in the same condition as when Lessee took
possession of the Facilities.
8. Services Provided by Lessor. Prior to each Meeting, Lessee shall find the Facilities in
a "Broom Clean Condition," which is defined herein as a room with all trash containers and
recyclable bins emptied, all personal items removed, clean table tops and floors that have
been swept, vacuumed and/or mopped. In addition, Lessor shall provide, operate and
maintain all communications and audio visual equipment for recording and televising the
Meetings, which include but are not limited to microphones, television cameras, projectors and
screens. Lessor shall also provide utility services for the Facilities. Notwithstanding the
foregoing, Lessee acknowledges that air conditioning servicing the Premises will be inoperable
between the hours of 10:00 p.m. and 6:00 a.m. on weekdays and 9:00 p.m. and 6:00 a.m. on
weekends.
9. Common Areas. Lessor grants to Lessee, for the benefit of Lessee and its employees,
officials, officers, agents, volunteers and invitees, the nonexclusive right to use the restrooms,
hallways, stairwells and parking areas subject to any rights, powers, and privileges reserved by
Lessor under the terms of any rules and regulations governing the Premises.
Page 2 of 6
10. Maintenance; Repairs and Alterations. Notwithstanding Lessee's obligation to keep
the Facilities in good condition and repair, Lessor shall be responsible for the maintenance
and repair of the Facilities beyond normal wear and tear. Any alterations to the Facilities by
Lessee are prohibited without the written approval of the Lessor.
11. Liability Insurance. Lessee shall obtain and keep in force during the Original Term,
insurance coverage ("Insurance Coverage") protecting Lessee and Lessor as an additional
insured against claims for bodily injury, personal injury and property damage based upon or
arising out of Lessee's use of the Facilities and all areas appurtenant thereto. Lessee's
coverage through the California Joint Powers Insurance Authority shall satisfy this
requirement.
12. Indemnity. Except for Lessor's negligence or willful misconduct, Lessee shall
indemnify, protect, defend and hold harmless Lessor and its officers and employees from and
against any and all claims, damages, liens, judgments, penalties, attorneys' and consultants'
fees, expenses and/or liabilities arising out of or in connection with the use and/or occupancy
of the Facilities by Lessee or its invitees, including, but not limited to, any injury or damage to
persons or property caused directly or indirectly, in whole or in part, by any willful or negligent
actor omission on the part of Lessor, its invitees, employees, subcontractors, agents or
representatives. If any action or proceeding is brought against Lessor by reason of any of the
foregoing matters, Lessee shall upon notice defend the same at Lessee's expense by counsel
reasonably satisfactory to Lessor and Lessor shall cooperate with Lessee in such defense.
13. Default. In the event of a default made by Lessee in the payment of rent when due to
Lessor, Lessee shall have fifteen (15) days after receipt of written notice thereof to cure such
default. In the event of a default made by Lessee in any of the other covenants or conditions
herein to be observed and performed by Lessee, Lessee shall have thirty (30) days after
receipt of written notice thereof to cure such default. In the event that the Lessee shall fail to
cure any default within the time allowed under this paragraph, Lessor may declare the term of
this Lease ended and terminated by giving Lessee written notice of such intention.
14. Notice. Any notice required to be made or given pursuant to the provisions of this
lease may be either personally served upon the party or deposited in the United States mail,
postage prepaid.
Lessor: South Coast Air Quality Management District
Attn: Executive Director
21865 E. Copley Drive
Diamond Bar, CA. 91765
Lessee: City of Diamond Bar
Attn: City Manager
21825 E. Copley Drive
Diamond Bar, CA 91765
Page 3 of 6
Any notices so given pursuant to the provisions of this paragraph will be deemed served
twenty-four hours (24) after the deposit thereof in the United States mail.
15. Attorneys Fees. The Parties agree that in the event any action is instituted concerning
any of the provisions of this Lease, each party shall bear its own attorneys fees and costs of
suit.
16. Assignment and Subletting. Lessee may not assign or sublease all or any portion of
the Facilities without the Written consent of the Lessor.
17. Successors. Subject to prior provisions, this Lease is binding upon and inures to the
benefit of the heirs, assigns and successors of interest of the Parties.
18. Termination. Notwithstanding any other provisions of this Lease, both Parties reserve
the right to terminate the lease at any time and without cause upon twelve (12) months written
notice to the other Party.
19. Severability. The invalidity of any provision of this Lease, as determined by a court of
competent jurisdiction, shall in no way affect the validity of any other provision hereof.
20. Miscellaneous. Unless otherwise specifically indicated to the contrary, the word
"days" as used in this Lease shall mean calendar days. Time is of the essence with respect to
performance or observance of the obligations hereunder by the Parties to this Lease.
21. Governing Law; Venue. This Lease shall be interpreted and governed according to
the laws of the State of California. Any action filed in any court for the interpretation or
enforcement of the terms, covenants and conditions referred to herein will be filed in the
applicable court in Los Angeles County, California.
22. Entire Agreement. This Lease supersedes any and all other agreements, either oral
or written, and contains all of the covenants and agreements between the Parties. Each Party
to this Lease acknowledges that no representations, inducements, promises, or agreements,
oral or otherwise, have been made by any Party or anyone acting on behalf of any Party,
which is not embodied herein, and that no other agreement, statement, or promise not
contained in this Lease will be valid or binding. Any modification of this Lease will be effective
only if it is in writing executed by the Parties hereto.
23. Counterparts. This Lease may be executed in any number of counterparts, all of
which must constitute but one original.
24. Non -waiver of Terms, Rights and Remedies. Waiver by either Party of any
conditions of performance will not be a waiver of any other condition of performance.
25. No Construction of Agreement Against Any Party. Each Party has cooperated in
the drafting and preparation of this Lease and relied on the advice of its respective attorneys.
Page 4 of 6
Therefore, this Lease will not be construed against any Party on the basis such Party drafted
this Agreement or any provision within it.
26. No Third Party Beneficiaries. There are no intended third party beneficiaries of any
right or obligation assumed by the Parties. All rights and benefits under this Agreement inure
exclusively to the Parties.
27. Headings. Paragraph headings are only for convenience and will not be used to
construe meaning or intent.
IN WITNESS WHEREOF, the parties have executed this Lease as of the day set forth above.
LESSOR:
South Coast Air Quality Management District,
a' public body corporate and, politic
By:
Barry R. Wallerstein, Executive Director
LESSEE:
City of Diamond Bar, a municipal corporation
By:
James DeStefano, City Manager
ATTEST:
LO -A
Tommye Cribbins
City Clerk
am
Michael Jenkins
City Attorney
IN
Page 5 of 6
Kurt Wiese
General Counsel
MEETINGS SCHEDULE
The City shall be permitted to use the Facilities up to seventy (70) times annually for any
combination of the following:
1. City Council Meetings: First & Third Tues. of the Month (24 per year)
2. Planning Commission Meetings: Second & Fourth Tues. of the Month (22-24 per year)
3. Parks & Recreation Commission Meetings: Fourth Thurs. of the Month (9-10 per year)
4. Traffic & Transportation Commission Meeting: Second Thurs. of the Month (9-10 per year)
5. Other Special Meetings (1 -2 per year)
Any use exceeding the seventy (70) provided in Exhibit A will trigger the "Additional Meeting
Charge" as provided in Paragraph 5 of the Facility Lease Agreement.
Page 6 of 6
Agenda 4 8. 1 (c) Revised
Meeting Date: August 17, 2010
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: Approval of Contract with, LPA, Inc to provide architectural services for a
City Hall and Library building in an amount not to exceed $496,840
authorize a 5% contingency ($24,842) for a total authorization of
$521,682; and authorize the City Manager to execute a contract with
Linda Dernmers to provide Library consulting services in an amount not to
exceed $35,000.
RECOMMENDATION:
Approve contract with LPA, Inc.; authorize City Manager to award contract to Linda
Dernmers; and appropriate necessary funds from General Fund reserves.
FINANCIAL SUMMARY:
There are sufficient funds available in the City's unrestricted General Fund reserves for
this purpose. Upon approval of the contract, City staff will finalize the details of a
reimbursement agreement with Los Angeles County for the cost of LPA's library design
services ($316,350) plus the cost of the reimbursable expenses estimated at $16,650,
The City will absorb the cost of the City Hall design ($155,610) plus reimbursable
expenses estimated at $8,190, and the Library consultant costs ($35,000). The Library
consultant will represent the City in design meetings with the architect and County.
The City currently leases office space in the AQMD Government Center. The City has
leased office space for use as a City Hall since incorporation in 1989. The existing
lease with the AQMD will expire in February 2011. Staff has been in discussions with
AQMD executive management about acquiring additional office space and extending
the current lease for another 10 years.
During the lease extension discussions, the building across the street, 21810 Copley
Drive, became vacant and City staff inquired if the owners were, interested in selling the
building. The owners indicated they were interested in selling the property and the City
secured an appraisal of the property and entered escrow to purchase the building for
$9,917,100 which is within the value range of the appraisal. Escrow on the property is
estimated to close before August 31, 2010.
DISCUSSION
CITY HALL
While the City has not yet closed escrow on the property, City staff recommends the
Council award a contract for the City Hall design services. This will expedite the design
process and minimize the number of months the City will need to extend its current
lease thereby reducing expenses.
In June 2010 the City issued a Request for Proposal (RFP) for architectural services
and solicited proposals from seven reputable firms. The City received five (5) proposals
from the following firms:
Gonzalez Goodale Architects (GGA) CWA, AIA LPA, Inc
Bauer & Wiley WLC Architects
A Selection Committee comprised of City staff and County Library staff reviewed the
proposals and selected the following three (3) firms to interview: GGA, LPA and CWA.
The Selection Committee unanimously recommended LPA based on their performance
in the interview. LPA has a strong history of designing City facilities including Chino
Hills recently constructed City Hall. In addition, LPA has extensive experience
designing libraries and has experience working with LA County on the proposed Malibu
library renovation.
Following the interviews the cost proposals, which were submitted in a separate sealed
envelope, were opened. LPA submitted the lowest cost proposal. Therefore, the
Selection Committee recommends the City Council award a contract to LPA for design
services for City Hall.
Vrff.;.
Within the RFP for City Hall design services, the firms were requested to provide a cost
to design an approximate 18,000 sq. ft. library on the first floor of the building. At the
time the RFP was issued, the County Librarian indicated an interest in relocating the
Diamond Bar library to this building but did not have the approval of the County
Supervisor. Since this project began the County Supervisor has move cautiously to
ensure the cost to operate a new facility can be absorbed into the existing library
revenue stream.
Recently, the Supervisor approved LPA's cost to design the library and, as mentioned
earlier, City staff will work with the County to develop a reimbursement agreement. The
reimbursement agreement will be approved prior to the City incurring significant design
costs for the library.
At this time, the County Supervisor has not approved constructing the library. The
Supervisor wants to review the completed design documents and reassess the
construction costs at that time before approving the construction budget. By combining
the design of the Library and City Hall facilities under a single contract both the City and
County will realize a 5% cost reduction.
LIBRARY CONSULTANT
Earlier this year the City secured the services of Library Consultant Linda Dernmers to
evaluate the first floor of the new building as a potential library site. Ms. Dernmers is a
recognized expert in library services and design. She is currently working on similar LA
County library project remodels or new construction projects in West Hollywood, Malibu,
and Manhattan Beach. City staff recommends the City Council authorize the City
Manager to enter into an agreement with Ms. Dernmers for library programming and
design services in an amount not to exceed $35,000.* Ms. Demmers will represent the
City's interest during the design process and in meetings between the architects and the
County of Los Angeles.
PREPARED BY:
David Doyle
Assistant City Manager
Attachments
1. LPA Contract
2. City's Request for Proposal
3. LPA's Scope of services
CITY COUNCIL
Agenda 4 8. 1 (d)
Meeting Date: August 17, 2010
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
TITLE: Approval of Contract with LPA, I c to provide architectural services for a
City Hall and Library building in an amount not to exceed $438,660,
authorize a 10% contingency ($43,866) for a total authorization of
$482,586; and authorize the City Manager to execute a contract with
Linda Dernmers to provide Library consulting services in an amount not to
exceed $35,000.
RECOMMENDATION:
Approve contract with LPA, Inc.; authorize City Manager to award contract to Linda
Dernmers; and appropriate necessary funds from General Fund reserves.
FINANCIAL SUMMARY:
There are sufficient funds available in the City's unrestricted General Fund reserves for
this purpose. Upon approval of the contract, City staff will finalize the details of a
reimbursement agreement with Los Angeles County for the cost of LIPA's library design
services ($283,050). The City will absorb the cost of the City Hall design ($155,610)
and the Library consultant costs ($35,000).. The Library consultant will represent the
City in design meetings with the architect and County.
BACKGROUND:
The City currently leases office space in the AQMD Government Center. The City has
leased office space for use as a City Hall since incorporation in 1989. The existing
lease with the AQMD will expire in February 2011. Staff has been in discussions with
AQMD executive management about acquiring additional office space and extending
the current lease for another 10 years.
During the lease extension discussions, the building across the street, 21810 Copley
Drive, became vacant and City staff inquired if the owners were interested in selling the
building. The owners indicated they were interested in selling the property and the City
secured an appraisal of the property and entered escrow to purchase the building for
$9,917,100 which is within the value range of the appraisal. Escrow on the property is
estimated to close before August 31, 2010.
DISCUSSION
CITY HALL
While the City has not yet closed escrow on the property, City staff recommends the
Council award a contract for the City Hall design services. This will expedite the design
process and minimize the number of months the City will need to extend its current
lease thereby reducing expenses. -
In June 2010 the City issued a Request for Proposal (RFP) for architectural services
and solicited proposals from seven reputable firms. The City received five (5) proposals
from the following firms:
Gonzalez Goodale Architects (GGA) CWA, AIA LPA, Inc
Bauer & Wiley WLC Architects
A Selection Committee comprised of City staff and County Library staff reviewed the
proposals and selected the following three (3) firms to interview: GGA, LPA and CWA.
The Selection Committee unanimously recommended LPA based on their performance
in the interview. LPA has a strong history of designing City facilities including Chino
Hills recently constructed City Hall. In addition, LPA has extensive experience
designing libraries and has experience working with LA County on the proposed Malibu
library renovation.
Following the interviews the cost proposals, which were submitted in a separate sealed
envelope, were opened. LPA submitted the lowest cost proposal. Therefore, the
Selection Committee recommends the City Council award a contract to LPA for design
services for City Hall.
Within the RFP for City Hall design services, the firms were requested to provide a cost
to design an approximate 18,000 sq. ft. library on the first floor of the building. At the
time the RFP was issued, the County Librarian indicated an interest in relocating the
Diamond Bar library to this building but did not have the approval of the County
Supervisor. Since this project began the County Supervisor has move cautiously to
ensure the cost to operate a new facility can be absorbed into the existing library
revenue stream.
Recently, the Supervisor approved LPA's cost to design the library ($283,050) and, as
mentioned earlier, City staff will work with the County to develop a reimbursement
agreement. The reimbursement agreement will be approved prior to the City incurring
significant design costs for the library.
At this time, the County Supervisor has not approved constructing the library. The
Supervisor wants to review the completed design documents and reassess the
construction costs at that time before .approving the construction budget. By combining
the design of the Library and City Hall facilities under a single contract both the City and
County will realize a 5% cost reduction.
Earlier this year the City secured the services of Library Consultant Linda Dernmers to
evaluate the first floor of the new building as a potential library site. Ms. Demmers is a
recognized expert in library services and design. She is currently working on similar LA
County library project remodels or new construction projects in West Hollywood, Malibu,
and Manhattan Beach. City staff recommends the City Council authorize the City
Manager to enter into an agreement with Ms. Dernmers for library programming and
design services in an amount not to exceed $35,000. Ms. Dernmers will represent the
City's interest during the design process and in meetings between the architects and the
County of Los Angeles.
David boyle
Assistant City Manager
Attachments ,
1. LPA Contract
2. City's Request for Proposal
3. LPA's Scope of services
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of August 17, 2010 by and between the City of
Diamond Bar, a municipal corporation ("City") and LPA, Inc. , ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the City's Request for
Proposals dated June 1, 2010.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B" the Consultant's
Proposal, dated June 24, 2010.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect after all required
insurance documents have been received and notice to proceed is provided by the City,
and shall continue until the completion of the construction of the facility and all
outstanding issues have been addressed unless earlier terminated pursuant to the
provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "B." Payment will be made only after submission of proper invoices in
the form specified by City. Total payment to Consultant pursuant to this Agreement
shall not exceed Four Hundred Thirty Eight Thousand Six Hundred Sixty dollars
($438,660
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City:
James DeStefano, City Manager
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765-4178
6. Status as Independent Contractor.
Consultant:
LPA, Inc.
Jim Wirick, Principal
5161 California Ave., Suite 100
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no .power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City . any
reimbursement or indemnification arising under this Section 6.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board. Consultant further
agrees to indemnify and hold City harmless from any failure of Consultant to comply
with the requirements in Section 6. Additionally, the City shall have the right to offset
against the amount of any fees due to Consultant under this Agreement for any amount
or penalty levied against the City for Consultant's failure to comply with Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
2
8. Indemnification.
emnification. Consultant shall indemnify, defend with counsel
approved by City, and hold harmless City, its officers, officials, employees and
volunteers from and against all liability, loss, damage, expense, cost (including without
limitation reasonable attorneys fees, expert fees and all other costs and fees of
litigation) of every nature arising out of or in connection with Consultant's negligence,
recklessness or willful misconduct in the performance of work hereunder or its failure to
comply with any of its obligations contained in this Agreement, except such loss or
damage which is caused by the sole active negligence or willful misconduct of the City
(meaning that Consultant shall indemnify and defend City notwithstanding any alleged
or actual passive negligence of City which may have contributed to the claims,
damages, costs or liability). Should City in its sole discretion find Consultant's legal
counsel unacceptable, then Consultant shall reimburse the City its costs of defense,
including without limitation reasonable attorneys fees, expert fees and all other costs
and fees of litigation. The Consultant shall promptly pay any final judgment rendered
against the City (and its officers, officials, employees and volunteers) with respect to
claims determined by a trier of fact to have been the result of the Consultant's
negligence, recklessness or willful misconduct. It is expressly understood and agreed
that the foregoing provisions are intended to be as broad and inclusive as is permitted
by the law of the State of California and will survive termination of this Agreement.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000-00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence and at least $1,000,000
aggregate; and (5) worker's compensation insurance with a minimum limit of
$500,000.00 or the amount required by law, whichever is greater. City, its officers,
employees, attorneys, and volunteers shall be named as additional insureds on the
policy(ies) as to comprehensive general liability, property damage, and automotive
liability. The policy (ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance
maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by
the City; and shall be placed with a current A.M. Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City. Consultant may, however,
make and retain such copies of said documents and materials as Consultant may
desire.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services.. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
. A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without'regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by, City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one.or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, shall be referred by the parties
hereto for mediation. A third party, neutral mediation service shall be selected, as
agreed upon by the parties and the costs and expenses thereof shall be borne equally
by the parties hereto. In the event the parties are unable to mutually agree upon the
mediator to be selected hereunder, the City Council shall select such a neutral, third
party mediation service and the City Council's decision shall be final. The parties agree
to utilize their good faith efforts to resolve any such dispute or controversy so submitted
to mediation. It is specifically understood and agreed by the parties hereto that referral
of any such dispute or controversy, and mutual good faith efforts to resolve the same
thereby, shall be conditions precedent to the institution of any action or proceeding,
whether at law or in equity with respect to any such dispute or controversy.
22. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
23. Governing Law., This . Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
24. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
25. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations,, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
26. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
11cityll
ATTEST: CITY OF DIAMOND BAR
By: By:
Tommye Cribbins, City Clerk
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
Carol Herrera, Mayor
CITY OF DIAMOND BAR
Request for Proposals (RFP) for Architectural Services for
Diamond Bar City Hall & Los Angeles County Library
June 1, 2010
The City of Diamond Bar (City) seeks a qualified consultant to provide design services
for the renovation of an existing, two story, 55,095 square foot building which the City
is in the process of acquiring. The building is located at 21810 Copley Drive,
Diamond Bar, CA, in the Gateway Corporate Center business park. The project is
envisioned to include a City Hall component of approximately 27,000 square feet to
be located on the second floor and' a Los Angeles County Public Library of
approximately 18,000 square feet to be located on the first. floor. The project will also
include additional City Hall storage areas, an information technology server room that
will service City Hall, and large community room on the first floor: The project shall
also include a dedicated Emergency Operations Center (EOC) in space determined
appropriate by the City and consultant.
At this time, the County of Los Angeles (County) has not approved relocation of the
current Diamond Bar Library nor has the County authorized any budget for the current
project. However, the City is currently negotiating with the County Librarian and the
County Supervisor. It is expected that approval for the Library portion of the project
will be forthcoming in the upcoming weeks.
The successful consultant for this project will submit two separate cost proposals for
the proiect. Cost proposal number 1 will include the City Hall and Library as two
separate projects with an individual scope of services for each element of each
project and an associated budget so that either project could be awarded separately.
Cost proposal number 2 will combine the projects as a single contract, identify any
modifications in the scope of services of a single project vs. two separate projects,
and account for any cost savings due to the efficiencies of a single project. Specific
document:
PROJECT GOALS
1 . The City of Diamond Bar is seeking an experienced, qualified
architectural firm to provide design and construction administration services for the
building remodel of a City Hall and County Library.
2. City Hall project should incorporate, to the extent economically
feasible and within the project budget, sustainable development practices aimed at
achieving the equivalent of a LEED Silver certification.
3. The City's schedule is to have City Hall plans and specifications
ready for contractor bidding by December 2010.
4. County Library shall be designed as a LEED Silver project.
5. Ideally, the County Library plans and specifications would be
ready for contractor bidding by December 2010 so the construction of City Hall
and the Library could be bid as a single construction project.
CITY CONTACT: Name: Dave Doyle, Assistant City Manager
Phone: 909-839-7012
E-mail: david.doylea@ci.diamond-bar.ca.us
CITY HALL PROJECT
SCOPE OF SERVICES
Task A: Preliminary Activities/Facilities Needs Analysis
1. T he construction budget will be confirmed at the start of this task based upon
preliminary estimates agreed to by the City and Consultant. The Consultant will be
responsible to monitor cost estimates during the design process and staying within
the established budget.
2. The Consultant shall attend a project "kick-off' meeting and identify the number of
team meetings required for successful completion of this task. The Consultant will
conduct a series of interviews with City elected officials and staff, and select
consultants working for the City to become familiar with each department's tasks
performed, functional needs, equipment utilized and the associated space needs,
public access requirements, relationship with other departments, furniture
requirements, meeting room needs, maintenance requirements, file security issues,
etc. The City Hall component of the project will include office space for up to 80
persons.
3. Review existing facilities to determine space requirements and future needs
Consultant will prepare a Needs Analysis report which codifies the square footage
requirements of each Department and any particular building systems needs.
4. The construction documents (as well as the subsequent as -built documents) will
become facility management documents for the City to utilize for ongoing
maintenance of the facility as well as any future modifications. To that end, both the
City and the Consultant will review the documents to address the following:
a. Confirming location and size of existing utilities.
b. Confirmation of structural integrity. If structural enhancements are required,
consultant must advise immediately.
c. Confirmation of existing HVAC equipment and mainlines.
d. Confirmation on electrical and life safety systems and the accurate
documentation of these systems.
Task B: Schematic Design
1. Utilizing the information obtained from the above tasks and industry recognized
space planning techniques, the Consultant shall propose stacking and blocking
diagrams for different department locations to be approved by the City. Upon review
with the City, the Consultant will develop a schematic layout of the offices, staff
areas, conference rooms, emergency operations center (EOC), public lobby areas,
etc.
2. The Consultant shall refine the site plan to include new monument signage,
wayfinding signs, any additional outdoor lighting, and ADA access to serve both the
.City Hall and Library users as an integrated unit. Exterior improvements shall
conform to the Gateway Center Association criteria and shall be subject to
Association approval.
3. The Consultant shall develop conceptual interior lay out plans, elevations and/or
artist renderings of the public lobby area, City Hall work areas, and office space.
4. Deliverables include:
a. Floor layout plans that show the size and location of all rooms, layout and size of
cubicles, access points, mechanical equipment shafts, elevator, interior
circulation, etc. The associated backup material shall be included in a report.
b. The refined site plan and the associated backup information.
c. Plans of the conceptual signage and wayfinding signs to move people from the
parking lot through the building to City Hall and the Library.
d. Revised total cost estimate for City Hall construction based ,on the design work to
date.
Task C: Preparation of Construction Documents
1. The budget will be reconfirmed at the start of this Task based upon revised estimate
established in Task B. The Consultant will be responsible to monitor cost estimates
during this phase and stay within the established budget. The Consultant will be
responsible for the cost of making design revisions required as a result of cost
overruns to keep the project on budget. All design revisions will require City
approval.
2. The Consultant shall develop official Plans and Specifications for all aspects of the
City Hall including selection of and assisting in FF&E procurement. The construction
contract documents shall consist of detailed drawings of site development and
building construction, specifications, engineering calculations if required, all
architectural, civil, structural, mechanical, electrical, interior, equipment and
materials cut sheets for approval by the City. The Consultant shall identify all A&E
services deemed necessary for successful completion of this task. The Consultant
shall review and coordinate any design information provided by the City or other
sources before using said information in the construction documents.
3. Construction Documents:
a. Design submittals for review at 65%, 90%.
b. A cost estimate shall be included at 65% submittal.
c. Draft specifications shall accompany the 65% and 90% submittals.
d. One (1) complete set of the final plans and specifications with original "wet"
signatures by the licensed architect.
e. A digital copy of the final specifications in the most current form of Microsoft
Word. Note that the City will provide the "boilerplate" format for the
specifications.
f. A digital copy of the final plans in AutoCAD (most current version) and a PDF
version shall be provided to the City.
g. A final, detailed engineer's estimate of construction costs.
Task D: Bidding and Construction Administration
i. Bid support.
a. Correct any errors in the plans, technical specifications, or bid item descriptions.
b. Prepare, coordinate, issue all necessary addenda.
C. Evaluate all requests for product substitutions and alternative bids.
d. Compliance/pricing review of all bids.
2. Construction Observation:
a. Consultant shall review all submittals required by the contract documents.
b. Consultant shall respond to requests for information (RFls) generated during
construction.
c. Consultant shall attend weekly construction progress meetings.
d. Consultant shall coordinate with City Construction Manager.
SCOPE OF SERVICES
Task A: Preliminary Activities/Facilities Needs Analysis
1. The construction budget will be confirmed at the start of this task based upon
preliminary estimates agreed to by the County and Consultant. The Consultant will
be responsible to monitor cost estimates during the design process and stay within
the established budget.
2. The Consultant shall attend a project "kick-off' meeting and identify the number of
team meetings required for successful completion of this task. The Consultant will
conduct a series of interviews with County Library staff to become familiar with the
functional needs, equipment utilized and the associated space needs, public access
requirements, furniture requirements, meeting room needs, maintenance
requirements, etc.
3. Review existing facilities to determine space requirements and future needs.
Consultant will prepare a Needs Analysis report which codifies the square footage
requirements of each component of the library.
4. The construction documents (as well as the subsequent as -built documents) will
become facility management documents for the City and County to utilize for
ongoing maintenance of the facility as well as any future modifications. To that end,
the County, City and Consultant will review the documents to address the following:
a. Confirming location and size of existing utilities.
b. Confirmation of structural integrity. If structural enhancements are required,
consultant must advise immediately.
c. Confirmation of existing HVAC equipment and mainlines.
d. Confirmation on electrical and life safety systems and the accurate
documentation of these systems.
Task B: Schematic Design
Utilizing the information obtained from the above tasks and industry recognized
space planning techniques, the Consultant shall propose stacking and blocking
diagrams for different library service locations including circulation desk, children's
library and reading area, adult services, staff work areas, public access computers,
periodicals section, etc. to be approved by County. Upon review with the County and
the City, the Consultant will develop a schematic layout of the offices, staff areas,
conference rooms, emergency operations center, public lobby areas, etc.
2. The Consultant shall develop conceptual interior lay out plans, elevations and/or
artist renderings of the public library space and staff work areas.
3. Deliverables include:
a. Floor layout plans that show the size and location of all rooms, layout and size of
cubicles, access points, mechanical equipment shafts, elevator, interior
circulation, etc. The associated backup material shall be included in a report.
b. The refined site plan and the associated backup information.
c. Plans of the conceptual signage and way finding signs to move people from the
parking lot through the building.
d. Revised total cost estimate for Library construction based on the design work to
date.
Task C: Preparation of Construction Documents
The budget will be reconfirmed at the start of this Task based upon revised estimate
established in Task B. The Consultant will be responsible to monitor cost estimates
during this phase and stay within the established budget. The Consultant will be
responsible for the cost of making design revisions required as a result of cost
overruns to keep the project on budget. All design revisions will require County and
City approval.
2. The Consultant shall develop official Plans and Specifications for all aspects of the
Library including selection of and assisting in FF&E procurement. The construction
contract documents shall consist of detailed drawings of site development and
building construction, specifications, engineering calculations, all architectural, civil,
structural, mechanical, electrical, interior, landscape systems, equipment and
materials cut sheets for approval by the County and City. The Consultant shall
identify all A&E services deemed necessary for successful completion of this task.
The Consultant shall review and coordinate any design information provided by the
City or other sources before using said information in the construction documents.
3. Construction Documents:
a. Design submittals for review at 65%, 90%. Architect is responsible for making all
necessary changes to the plans for approval by the City's Community
Development Department.
b. A cost estimate shall be included at 65% submittal.
c. Draft specifications shall accompany the 65% and 90% submittals.
d. One (1) complete set of the final plans and specifications with original wet
signatures.
e. A digital copy of the final specifications in the most current form of Microsoft
Word.
f. A digital copy of the final plans in AutoCAD (most current version).
g. A final, detailed engineer's estimate of construction costs.
Task D: Bidding and Construction Administration
1 . Bid support.
a. Correct any errors in the plans, technical specifications, or bid item descriptions.
b. Prepare, coordinate, and issue all necessary addenda.
C. Evaluate all requests for product substitutions and alternative bids.
d. Compliance/pricing review of all bids.
2. Construction Observation:
a. Consultant shall review all submittals required by the contract documents.
b. Consultant shall respond to requests for information (RFIs) generated during
construction within an established timeframe.
c. Consultant shall attend weekly construction progress meetings.
d. Consultant shall coordinate with City's Construction Manager.
Proposals will be received by the City of Diamond Bar at the office of the City Clerk,
21825 Copley Drive, Diamond Bar, California 91765 until 3:00 p.m., Thursday, June
24, 2010.
There will be a mandatory pre -proposal meeting on Thursday, June 10, at 10:00 a.m.
at 21810 Copley Drive. Failure to attend this meeting may be cause for disqualification
of a proposal.
Following proposal submittal and review, it is anticipated that the City and County will
conduct proposal interviews with a select firms during the week of July 12th with the
design contract anticipated to be awarded by the Diamond Bar City Council on July
20th or August 3rd.
Proposals must be submitted in a sealed envelope, addressed to the City Clerk at the
above referenced address. The sealed envelope containing a Proposal must be plainly
marked on the outside as "City Hall Renovation" and Proposer's name and address.
Submittal of five (5) hard copies and one (1), electronic copy of the proposal are
required. The electronic copy of proposal may be e-mailed to the e -mail -address
identified above as CITY CONTACT. However, e-mail submittal alone does not meet
the remaining submittal requirements herein identified. If proposals are submitted in
more than one envelop, each envelope shall be marked as above, and numbered "l of
XX", etc.
Consultant's fee schedule and reimbursable costs shall accompany the proposal
but must in a separate sealed envelope clearly marked "Cost Proposal". Only one
(1) copy of the fee proposal is required.
PROPOSAL FORMAT
The Proposal shall include, as a minimum, these mandatory statements:
1. A statement that this RFP shall be incorporated in its entirety as a part of the
Consultant's proposal.
2. A Statement of QualificatioRs applicable to this project including the names,
qualifications, and proposed duties of the Consultant's staff to be assigned to this
project. Lead Architect Contact — List the specific individual(s) that will have
primary responsibility for this project and who will be the main contact and primary
interface with the City and County for City Hall project and Library project
respectively.
3. A listing of the firm's and specifically the lead architect's recent city hall and library
projects completed within the past 10 years, including the names, titles,
addresses, and telephone numbers of the appropriate persons which the City can
contact. The staff proposed to be assigned to the City's project should be the staff
that worked on the three referenced projects.
4. A listing of the firm's five (5) most recent similar renovation projects completed
including the names, titles, addresses, and telephone numbers of the appropriate
persons which the City can contact.
5. A listing of the firm's five (5) most recent LEED projects (of any level) completed
including the names, titles, addresses, and telephone numbers of the appropriate
persons which the City can contact.
6. A copy of the Consultant's hourly rate schedule and a written statement that said
hourly rate schedule is part of the Consultant's proposal for use in performing
extra work incurred that is not part of this RFP.
7. A written statement by the Consultant that all federal laws and regulations shall be
adhered to notwithstanding any state or local laws and regulations. In case of
conflict between federal, state, or local laws or regulations, the strictest shall be
adhered to.
8. A written statement by the Consultant shall allow all authorized federal, state,
county, and the City officials' access to place of work, books, documents,
papers, fiscal, payroll materials, and other relevant contract records pertinent to
this project. All relevant records shall be retained for at least three years. Time of
'Client Visit' would be at a mutually agreed upon time and date.
9. A written statement that the Consultant will not discriminate against any employee
or applicant for employment because of race, color, religion, sex, or national origin.
10.A written statement that the Consultant shall comply with the California Labor
Code. Pursuant to said regulations entitled: Federal Labor Standards provisions;
Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates,
respectively.
1I.A written statement that the Consultant shall comply with the Copeland Anti -
kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued
pursuant thereto, and any amendments thereof.
12. Professional Services Agreement: The City has provided a copy of the Agreement
for Professional Services (Exhibit A). Please review this agreement and provide the
City with a written statement of your firm's willingness to accept the terms of the
agreement. Please specifically identify each and every term of the agreement which
your firm is unwilling to accept and the reason therefore.
SCOPE OF SERIVCES
DIAMOND BAR CITY HALL
Task A: Preliminary Activities / Facilities
Needs Analysis
of The construction budget will be confirmed at
the start of this task based upon preliminary
estimates agreed to by the City and Consultant.
The Consultant will be responsible to monitor
cost estimates during the design process and
staying within the established budget.
.02 The Consultant shall attend a project "kick-off'
meeting and identify the number of team
meetings required for successful completion of
this task. The Consultant will conduct a series
of interviews with City elected officials and
staff, and select consultants working for the
City to become familiar with each department's
tasks performed, functional needs, equipment
utilized and the associated space needs, public
access requirements, relationship with other
departments, furniture requirements, meeting
room needs, maintenance requirements, file
security issues, etc. The City Hall component of
the project will include office space for up to 80
persons.
.03 Review existing facilities to determine space
requirements and future needs.
.04 Consultant will prepare a Needs Analysis report
which codifies the square footage requirements
of each Department and any particular building
systems needs.
.05 The construction documents (as well as the
subsequent as -built documents) will become
facility management documents for the City to
utilize for ongoing maintenance of the facility
as well as any future modifications. To that
end, both the City and the Consultant will
review the existing AutoCAD documents
(provided by the City) to address the following:
a. Confirming location and size of existing
Task B: Schematic Design
of Utilizing the information obtained from the
above tasks and industry recognized space
planning techniques, the Consultant shall
propose stacking and blocking diagrams for
different department locations to be approved
by the City. Upon review with the City, the
Consultant will develop a schematic layout of
the offices, staff areas, conference rooms,
emergency operations center (EOC), public
lobby areas, etc.
.02 The Consultant shall refine the site plan to
include new monument signage,wayfinding
signs, any additional outdoor lighting, and ADA
access to serve the City Hall users. Exterior
improvements shall conform to the Gateway
Center Association criteria and shall be subject
to Association approval.
.03 The Consultant shall develop conceptual
interior layout plans, elevations and/or artist
renderings of the public lobby area, City Hall
work areas, and office space.
.04 Deliverables include:
a. Floor layout plans that show the size and
location of all rooms, layout and size of
cubicles, access points, mechanical
equipment shafts, elevator, interior
circulation, etc. The associated backup
material shall be included in a report.
b. The refined site plan and the associated
backup information.
c. Plans of the conceptual signage and
wayfinding signs to move people from the
parking lot through the building to City
Hall.
d. Revised total cost estimate for City Hall
construction based on the design work to
date.
Task C: Preparation of Construction
Documents
utilities. .01 The budget will be reconfirmed at the start of
b. Confirmation of structural integrity. If
structural enhancements are required, this Task based upon revised estimate
� consultant must advise immediately. established in Task B. The Consultant will be
responsible to monitor cost estimates during
c. Confirmation of existing HVAC equipment this phase and stay within the established
and mainlines.
d. Confirmation on electrical and life safety budget. The Consultant will be responsible for
systems and the accurate documentation of
the cost of making design revisions required as
► a result of cost overruns to keep the project on
these systems. budget. All design revisions will require City
1 approval.
1<:\PROPosAL-\_1003000\1003295 Diamond Bar city Hail & LA County Library\RFP Response\To Use\Diamond Bar
(-itv Nall S0S.docx
LP 11.
02 The Consultant shall develop official Plans and
Specifications for all aspects of the City Hall
including selection of and assisting in FF&E
procurement. The construction contract
documents shall consist of detailed drawings of
site development and building construction,
specifications, engineering calculations if
required, all architectural, civil, structural,
mechanical, electrical, interior, equipment and
materials cut sheets for approval by the City.
The Consultant shall identify all A&E services
deemed necessary for successful completion of
this task. The Consultant shall review and
coordinate any design information provided by
the City or other sources before using said
information in the construction documents.
03 Construction Documents:
a. Design submittals for review . at 65%,
900/0.
b. A cost estimate shall be included at 65%
submittal.
C. Draft specifications shall accompany the
65% and 90% submittals.
d. One (1) complete set of the final plans
and specifications with original "wet"
signatures by the licensed architect.
e. A digital copy of the final specifications in
the most current form of Microsoft Word.
Note that the City will provide the
"boilerplate" format for the specifications.
f. A digital copy of the final plans in
AutoCAD (most current version) and a
PDF version shall be provided to the City.
g. A final, detailed engineer's estimate of
construction costs.
Task D: Bidding and Construction
Administration
01 Bid support.
a.
Correct any errors in the plans, technical
specifications, or bid item descriptions.
b.
Prepare, coordinate, issue all necessary
addenda.
c.
Evaluate all requests for' product
substitutions and alternative bids.
d.
; Compliance/pricing review of all bids.
02 Construction Observation:
a.
Consultant shall review all submittals
required by the contract documents.
b.
Consultant shall respond to requests for
information (RFIs) generated during
construction.
c. Consultant shall attend weekly construction
progress meetings. (Assume 26 visits).
d. Consultant shall coordinate with City
Construction Manager.
y ounty Library\RFP Response\To Use\Diamond Bar
I<:\PROPOSAL\_1003000\1003295 Diamond Bar City Hall & LA C
Cit . Hull SOS_docx
SCOPE OF SERVICES
LOS ANGELES COUNTY LIBRARY
Tasl( A: Preliminary Activities/Facilities Needs
Analysis
01 The construction budget will be confirmed at
the start of this task based upon preliminary
estimates agreed to by the County and
Consultant. The Consultant will be responsible
to monitor cost estimates during the design
process and stay within the established budget.
,02 The Consultant shall attend a project "kick-off'
meeting and identify the number of team
meetings required for successful completion of
this task.
.03 The Library Consultant (hired by City) will
conduct a series of interviews with County
Library staff to review the functional needs,
equipment utilized and the associated space
needs, public access requirements, furniture
requirements, meeting room needs,
maintenance requirements, etc.
.04 Library Consultant will prepare a Needs
Analysis report which codifies the square
footage requirements of each component of the
library.
.05 The construction documents (as well as the
subsequent as -built documents) will become
facility management documents for the City
and County to utilize for ongoing maintenance
of the facility as well as any future
modifications. To that end, the County, City
and Consultant will review the AutoCAD
documents (provided by the City) to address the
following:
a. Confirming location and size of existing
utilities.
b. Confirmation of structural integrity. If
structural enhancements are required,
consultant must advise immediately.
C. Confirmation of existing HVAC equipment
and mainlines.
d. Confirmation on electrical and life safety
systems and the accurate documentation
of these systems.
Tasl( B: Schematic Design
O1 Utilizing the information obtained from the
above tasks and industry recognized space
planning techniques, the Consultant shall
propose blocking diagrams for different library
service locations including circulation desk,
children's library and reading area, adult
services, staff work areas, public access
computers, periodicals section, etc. to be
approved by County. Upon review with the
County and the City, the Consultant will develop
a schematic layout of all the library program
elements.
.02 The Consultant shall develop conceptual
interior layout plans, elevations and/or artist
renderings of the public library space and staff
work areas.
.03 Deliverables include:
a. Floor layout plans that show the size and
location of all rooms, layout and size of
program elements, access points,
mechanical equipment, interior
circulation, etc. The associated backup
material shall be included in a report.
b. The refined site plan and the associated
backup information assessing
modifications to the site required by
Library exits.
C. Plans of the conceptual signage and way
finding signs to move people from the
parking lot through the building.
d. Revised total cost estimate for Library
construction based on the design work to
date.
Tasl( C: Preparation of Construction Documents
.01 The budget will be reconfirmed at the start of
this Task based upon revised estimate
established in Task B. The Consultant will be
responsible to monitor cost estimates during
this phase and stay within the established
budget. The Consultant will be responsible for
the cost of making design revisions required as
a result of cost overruns to keep the project on
budget. All design revisions will require County
and City approval
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c. Consultant shall attend weekly construction
LPA
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Specifications for all aspects of the Library
progress meetings. (Assume 26 visits).
d. Consultant shall coordinate with City's
b.
including selection of and assisting in FF&E
The construction contract
Construction Manager.
necessary addenda.
procurement.
documents shall consist of detailed drawings of
Evaluate all requests for product
y
site development and building construction,
d.
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specifications, engineering calculations, all
Observation:
o i
architectural, civil, structural, mechanical,
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electrical, interior, landscape systems,
Consultant shall respond to requests for
En
equipment and materials cut sheets for
m
approval by the County and City. The
timeframe.
Consultant shall identify all A&E services
E
deemed necessary for successful completion of
c
this task. The Consultant shall review and
coordinate any design information provided by
the City or other sources before using said
information in the construction documents.
.03 Construction Documents:
a. Design submittals for review at 65%,
900/6. Architect is responsible for making
all necessary changes to the plans for
approval by the City'sCommunity
Development Department.
b. A cost estimate shall be included at 65%
submittal.
c. Draft specifications shall accompany the
65% and 90% submittals.
d. One (1) complete set of the final plans and
specifications with original wet signatures.
e. A digital copy of the final specifications in
the most current form of Microsoft Word.
f. A digital copy of the final plans in
AutoCAD (most current version). g. A
final, detailed engineer's estimate of
construction costs.
Task D: Bidding and Construction Administration
.O1 Bid support.
a.
Correct any errors in the plans, technical
specifications, or bid item descriptions.
b.
Prepare, coordinate, and issue all
necessary addenda.
c.
Evaluate all requests for product
substitutions and alternative bids.
d.
Compliance/pricing review of all bids.
.02 Construction
Observation:
a.
Consultant shall review all submittals
required by the contract documents.
b.
Consultant shall respond to requests for
information (RFls) generated during
construction within an established
timeframe.
1<:\PROPosaL\_1003000\1003295 Diamond Bar crey Hall& La County Library\RFP Response\To Use\Diamond Bar
Library SOS.docx
zn
June 24, 2010
Dave Doyle, Assistant City Manager
City of Diamond Bar
Office of the City Clerk
21825 Copley Drive
Diamond Bar; CA 91765
Re: City of Diamond Bar
City Hall and Los Angeles County Library
LPA Reference No. 1003295
Dear Mr. Doyle:
It gives us great pleasure to submit LPA's proposal for the City Hall and Los Angeles County Library to the City of Diamond Bar. L PA is
a multi -disciplined firm founded in 1965 with over 200 employees providing services in architecture, interior design, landscape architecture,
engineering, graphics, and furniture procurement services. We feel this team is uniquely qualified and positioned to provide value to the City
of Diamond Bar for the following reasons:
LPA has completed more City Halls than any other firm in Southern California with the team of Jim Wirick, Rick D'Amato, Larry
Chiu, and Chris Lentz.
LPA has completed numerous libraries in the past several years including Temecula Public Library, Hesperia Branch Library, Redding
Library, and the recently completed Orange Public Library and History Center.
LPA is currently completing five renovation projects including a City Hall.
LPA has completed eleven LEED° certified projects and has an over 30 registered projects that are currently in design or under
construction.
We look forward to meeting with the City of Diamond Bar to discuss the potential of collaborating on the design for the City Hall and Los
Angeles County Library. Our unique multi -disciplined approach, sustainable expertise, and specific design related knowledge, make us an
ideal choice as a partner for this endeavor. We are honored to be considered for this opportunity.
Sincerely,
Jim Wirick, AIA, LEED° AP
Principal
LPA, Inc.
Rick D'Ama o, AIA, LEED° AP
Design Principal
LPA, Inc.
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CONTENTS
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Cover Letter l
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Table of Contents
Statement of Qualifications
Hourly Rate Sheet
Organization Chart
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Staff Resumes '
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Firm History
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Basic Services
Written Statements
Value -Added Services
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Scope of Work -City
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Scope of Work - Library Project
Cost Proposal
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(Enclosed Separately)
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-Experience
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Recent City Hall Experience
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Additional City Hall Experience
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Recent Library Experience
Additional Library Experience
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Recent Renovation Experience
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ORGANIZATION CHART
WORKLOAD STATEMENT
LPA's staff of over 200 professionals is structured into project
teams. A Principal and Project Manager are involved from project
inception through project completion. Additional team members,
such asmaster planners, office programming experts, designers, and
consultants are activated as required as the program develops.
"Large Firm Resources - Small Firm Service". Our team is both
available and excited about the possibility of working on the City
Hall and Los Angeles County Library project.
In order to effectively manage your projects, LPA proposes a
management structure under direction of a Project Manager, who LPA
is responsible for the efficient management of assigned projects,
facilitating client communication, and managing the project team.
Work is balanced between project teams so that each is responsible
I
the maintenance of a specific client. LPA developed this Larry Chiu, Project Manager
organization in order to offer our corporate clients the concept of (940) 701-4014; (949) 701-4214 fax; IchiuLlpainc.com
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THE COMMUNITY AND ITS CULTURE
STAFF RESUMES
LPA TEAM RESUMES
PRINCIPAL -IN -CHARGE
Jim Wirick, AIA, LEED° AP
Principal
CA Registration 4C15598
With over 29 years of experience and an extensive background
in civic projects, Jim Wirick will serve in the role of Principal -in -
Charge. Mr. Wirick will oversee the architectural design issues
with the client and internal project team. He will be available on
an as -needed basis to coordinate contracts and Ivey sensitive issues
as well as attend community charette workshops and public design
presentations. Mr. Wirick is a licensed architect in the State of
California, and a member of the American Institute of Architects.
Education
Bachelor of Science, Architecture
Master of Science, ArchlteCtUre
California Polytechnic University, San Luis Obispo
Professional Affiliations &Honors
American Institute of Architects (AIA), Member
U.S. Green Building Council, Member
AIA California Council, Secretary, 2007
Orange County Chapter AIA, President, 2005
Selected Experience
Malibu City Hall, Malibu, CA (Renovation)
West Hollywood City Hall, West Hollywood, CA (Renovation)
Laguna Niguel City Hall, Laguna Niguel, CA
High Desert Government Center, Hesperia, CA (LEED"' NC Silver)
Brentwood Civic Center: City Hall, Community Center; & Library
Brentwood, CA (LEED NC Silver)
Chino Hills Government Center: City Hall, Sheriff's Facility,
Fire Dept., & Library, Chino Hills, CA
Watsonville Civic Plaza, Watsonville, CA
Hesperia Civic Center: City Hall & Library, Hesperia, CA
P.ancho Santa Margarita City Halt & Regional Community Center
Rancho Santa Margarita, CA
Mission Viejo City Hall, Library, & Library Expansion
Mission Viejo, CA
Tustin Council Chambers, Tustin, CA (Renovation)
San Marcos Civic Center: City Hall, Community Center, & Library
San Marcos, CA
Environmental Nature Center, Newport Beach, CA
(LEED NC Platinum)
Laguna Beach Senior / Community Center, Laguna Beach, CA
Fullerton Public Library, Fullerton, CA (Renovation)
Santa Fe Springs Library & Neighborhood Center,
Santa Fe Springs, CA (Renovation)
Orange Public Library & History Center, Orange, CA (Renovation)
Redding Library - Shasta County, Redding, CA
Malibu Library, Malibu, CA (Renovation)
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STAFF RESUMES
DESIGN PRINCIPAL
Rick D'Amato, AIA, LEED° AP
Principal Designer
CA Registration 4C29047
Joining LPA in 1987, Mr. D'Amato is currently in the role of Design
Principal. His responsibilities include tl-ne evolution of a project from
early conceptual design through schematic and design developrilent.
His involvement also includes oversight of the documentation
and construction of the project to ensure design consistency. Mr.
D'Amato will work closely with the client to develop the project
design aesthetic and program function.
Throughout his career at LPA, he has been responsible for the design
of many varied project types ranging from public maintenance
buildings, libraries and education facilities to retail projects, fire
stations and corporate headquarters facilities. His knowledge of
sustainable design practices led to the �esign of the Broadway
Golden School, the Long Beach Maintenance Facility as well as
the LEED'r' Certified Premier Automotive Group Headquarters
facility and the design for LPA's own offices which are also LEED`
certified. His passion for sustainability has also led to a. pragmatic
sense of design which applies a varied sustainable approach to all
projects regardless of scope or budget.
With a strong graphic design background, Mr. D'Amato initiated
LPA's signage and graphics division. Mr. D'Amato has lectured on
design build practices and public library design, and has returned on
several occasions as a design critic for California State University,
Long Beach.
Education
Bachelor of Architecture
University of Arizona
Professional Affiliations &Honors
U.S. Green Building Council, Member
American Institute of Architects (AIA), Men-ber
California Library Association, Member
American Library Association, Member
Selected Experience
Malibu City Hall, Malibu, CA (Renovation)
West Hollywood City Hall, West Hollywood, CA (Renovation)
Laguna Niguel City Hall, Laguna Niguel, CA
High Desert Government Center, Hesperia, CA (LEED`=' NC Silver)
Brentwood Civic Center: City Hall, Community Center, & Library
Brentwood, CA (LEED NC Silver)
Chino Hills Government Center,.: City Hall, Sheriff's Facility,
Fire Dept., & Library, Chino Hills, CA
Hesperia Civic Center: City Hall & Library, Hesperia, CA
Mission Viejo City Hall, Library,& Library Expansion
Mission Viejo, CA
Environmental Nature Center, Newport Beach, CA
(LEED Platinum)
Fullerton Public Library, Fullerton, CA (Renovation)
Santa Fe Springs Library & Neighborhood Center,
Santa Fe Springs, CA (Renovation)
Orange Public Library & History Center, Orange, CA (Renovation)
Redding Library- Shasta County, Redding, CA
Malibu Library, Malibu, CA (Renovation)
Cesar Chavez Elementary School, Long Beach USD
(CHPS Certified)
Jet Propulsion Laboratory - Flight Projects Center, Pasadena, CA
(LEED IVC Gold)
Premier Automotive Group N.A.H.Q, Irvine, CA
(LEED NC Certified)
LPA, Inc. "Sustainable Office Lab", UCI University Research Park,
Irvine, CA (LEED CI Certified)
LPA
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STAFF RESUMES
PROJECT MANAGER
Larry Chiu, AIA, LEED° AP
Associate
CA Registration #C15614
Since joining LPA in 1997, Mr. Chiu has been a part of several project
teams for civic and private projects. As Project Manager, Mr. Chiu
will be the client's "Single Point of Contact" responsible for project
administration from preliminary design phase through construction
documents and preparation and contract administration during
construction. Mr. Chiu has involvement during all project phases
to assure that the client program requirements, project budget,
schedule, and quality control are successfully delivered.
Education
Bachelor of Architecture - Professional
California Polytechnic University, San Luis Obispo
Professional Affiliations
American Institute of Architects (AIA), Member
U.S. Green Building Council, Member
Selected Experience
(Malibu City Hall, Malibu, CA (Renovation)
West Hollywood City Hall, West Hollywood, CA (Renovation)
Laguna Niguel City Hall, Laguna Niguel, CA
Chino Hills Government Center: City Hall, Sheriff's Facility,
Fire Dept., & Library, Chino Hills, CA
Watsonville Civic Plaza, Watsonville, CA
Rancho Santa Margarita City Hall & Regional Community Center,
Rancho Santa Margarita, CA
Mission Viejo City Hall & Library Expansion, Mission Viejo, CA
Orange Public Library & History Center, Orange, CA (Renovation)
(Malibu City Hall Library, Malibu, CA (Renovation)
"THE TEAMWORI<, LEADERSHIP.
AND TALENTS LPA PROVIDED
THE CITY OF MISSION VIEJO
IN THE DESIGN OF THE CITY'S
FIRST CITY HALL AND LIBRARY
HAS RESULTED IN A TRUE
CIVIC CENTER AND ONE THAT.
THIS COMMUNITY WILL LONG
POINT TO WITH PRIDE AND
COMMUNITY SPIRIT."
DAN JOSEPH, CIT'' IVIANIAGER
!'AISSION VIEJO CIVIC CEI1,17ER
SENIOR INTERIOR DESIGNER
Chris Lentz, CID, LEED° AP
Associate
NCIDQ Certified
As an Interior Designer for 20 years with LPA, Chris has been
responsible for strategic space planning, detailed analysis of
functional needs, establishing the client's image through the design
and coordination of color/material selections for the built space and
furniture and implementing the design into construction documents.
She is also responsible for project management for many of our
clients, as well as the supervision of design staff in the development
of a project.
Education
Bachelor of Fine Arts, Interior Design
Brigham Young University, Provo, Utah
Professional Affiliations
U.S. Green Building Council, Member
(National Council for Interior Design Qualification,
((NCIDQ,) Certified
Selected Experience
Malibu City Hall, Malibu, CA (Renovation)
West Hollywood City Hall, Vilest Hollywood, CA (Renovation)
Laguna (Niguel City Hall, Laguna Niguel, CA
High Desert Government Center, Hesperia, CA (LEED0' NC Silver)
Brentwood Civic Center: City Hall, Community Center, & Library
Brentwood, CA (LEED NC Silver)
Chino Hills Government Center: City Hall, Sheriff's Facility,
Fire Dept., & Library, Chino Hills, CA
Watsonville Civic Plaza, Watsonville, CA
Hesperia Civic Center, Library, & City Hall, Hesperia, CA
Rancho Santa Margarita City Hall & Regional Community Center,
Rancho Santa Margarita, CA
Mission Viejo City Hall, Library, & Library Expansion
(mission Viejo, CA
Tustin Council Chambers, Tustin, CA (Renovation)
San (Marcos Town Center: City Hall, Library & Community Center,
San Marcos, CA
Environmental Nature Center, Newport Beach, CA
(LEED NC Platinum)
Laguna Beach Senior / Community Center, Laguna Beach, CA
Fullerton Public Library, Fullerton, CA (Renovation)
Santa Fe Springs Library & Neighborhood Center,
Santa Fe Springs, CA (Renovation)
Orange Public Library & History Center, Orange, CA (Renovation)
Redding Library - Shasta County, Redding, CA
Malibu Library, Malibu, CA (Renovation)
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LANDSCAPE ARCHITECT
Arash Izadi, ASLA, LEEDei AP
Associate/ Landscape Architect
CA Registration #LA4171
Since joining LPA in 1995 as a landscape architect, Mr. Izadi's
primary responsibility has been to direct all aspects of a project's
site environmental developmentfrom initial designconceptsthrough
construction administration. His experience encompasses civic,
higher education, K-12, commercial, residential, and institutional
building types with an emphasis on recreation and athletic projects.
Education
Bachelor of Science, Landscape Architecture
California State Polytechnic University, Pornona
Professional Affiliations
US Green Building Council, Member
American Society of Landscape Architects (ASLA), Member
Selected Experience
John D. Ham Park, Lynwood, CA
Mission Viejo Civic Center, Mission Viejo, CA
Merage Jewish Community Center of Orange County, Irvine, CA
Brea Sports Complex, Brea, CA
EI Segundo Park Master Plan & Community Center, EI Segundo, CA
Lake Forest Sports Park, City Hall, & Community Center, Lake Forest, CA
Crean Lutheran South High School Stadium, Irvine, CA
Desert Hot Springs High School Stadium Track & Field,
Palm Spring, CA
Hector Godinez High School Athletic Complex, Santa Ana, CA
Laguna Beach High School Stadium Track & Field
Laguna Beach High School Baseball Field Relocation
Marco Antonio Firebaugh High School Athletic Fields
Lynwood, CA
Newport Harbor High School Softball Field Restoration
Newport Harbor High. School Athletic Complex Master Plan
Paramount High School Stadium & Baseball Field
Piedmont High School Athletic Fields
Roseville High School Stadium
Sage Hill School Athletic Fields, Irvine, CA
San Gabriel High School Football Stadium & Athletic Complex
Tarbut V'Torah Day School Soccer Field, Irvine, CA
Tarbut V'Torah Upper School Athletic Fields, Irvine, CA
STRUCTURAL ENGINEER
Daniel Wang, SE
Senior Structural Engineer
CA Registered Structural Engineer #4453
CA Registered Civil Engineer CE x4631&
With 20 years of design eyperience, Mr. Wong brings significant
practical experience and know -hove to assist the team in quality
control and constructability related issues.
Education
Master of Science, Civil Engineering/Structural Engineering
Bachelor Science, Civil Engineering/Structural Engineering
University of Southern California
Professional Affiliations
Structural Engineers Association of Southern California (SEAOSC)
Selected Experience
Laguna Niguel City Hall, Laguna Niguel, CA
0ld Town Newhall Library, Newhall, CA
Malibu Library Renovation, Malibu, CA
Santa Fe Springs Library, Santa Fe Springs, CA
Orange Public Library & History Center, Orange, CA
Temecula Library, Temecula, CA
Santa Fe Springs Neighborhood Ctr., Santa Fe Springs, CA
Paramount High School Library & Gymnasium Building,
Paramount, CA
Santiago Canyon College Humanities Building, Orange, CA
East Los Angeles College Child Development Ctr., Los Angeles, CA
Sera Catholic HS, Classroom 8, Gymnasium Buildings,
Rancho Santa Margarita, CA
Premier Automotive Group, N.A.H.0., Irvine, CA
(LEEU"" NC Certified)
EmUlex Corporate Headquarters, Costa Mesa, CA
(targeting LEED"' NC Gold)
East Valley New High School +2, Los Angeles, CA
East Valley New High School ?t3, Los Angeles, CA
Regency Tower, Riverside, CA
Summit Offices Campus, Aliso Viejo, CA
Mission Ridge Office Buildings, Mission Viejo, CA
Nexus Twirl Tower Parking structure, Santa Ana, CA
Calabasas Towne Centre, Calabasas, CA
NIAB Manufacture Facilities, Chatsv,,orth, CA
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STAFF RESUMES
MECHANICAL ENGINEER
Doug Seamark, PE, LEEDU AP
CA Licensed Mechanical Engineer, 1033228
Doug Seamark has nine years of engineering experience in the
educational, institutional, commercial, medical, multi -family
residential, military, Municipal, and industrial sectors. Mr.
Seamark's expertise on mechanical infrastructure and building
systems encompasses HVAC, plumbing, fire protection, complex
central plants, thermal energy storage, chillers, boilers, cooling
towers, heat exchangers, and energy management systems.
Mr. Seamark brings extensive experience in the conceptual design
and detailed design of new buildings and modernization of existing
facilities.
Selected Experience
Old Town Newhall Library, Newhall, CA
Malibu Library Renovation, Malibu, CA
Laguna Niguel City Hall, Laguna Niguel, CA
Foothill Middle School, Sacramento, CA
San Diego State University, Storm/Nasatir Renovation,
San Diego, CA
Watson Land Company, Carson, CA
(targeting LEED" NC Platinum)
Baldwin Stocker Elementary, Arcadia, CA
ELECTRICAL ENGINEER
Adam Sloan, PE
CA Licensed Electrical Engineer, E18589
Adam Sloan is a licensed professional engineer in six states
including California, Arizona, Colorado, New Mexico, Texas and
Utah. Utilizing AutoCAD, Energy Pro and visual software, he
provides electrical engineering and project management duties on
institutional, medical, government, Municipal, office/commercial,
hotel/resort, and retail/entertainment projects. Responsibilities
include client coordination, preparation of contract drawings and
specifications, site verification of existing conditions, construction
administration and shop drawing reviev✓. His additional duties
include review of plans and specifications as part of an in-house
quality control and our continuing strive for excellence.
Education
Bachelor of Science, Electrical Engineering
Power and Digital Systems Design
Southern Illinois University, Edwardsville, IL
Selected Experience
Grossmont District Office, Grossmont, CA
Grossmont HS Modernization and Expansion, Grossmont, CA
Washington Accelerated Modernization, Pasadena, CA
Washington MS Modernization, Pasadena, CA
Corona del Mar HS Tennis Courts & Parking Lot,
Corona del Mar, CA
Coastline Community College, Newport Beach Learning Center
CIVIL ENGINEER
Kathereen Shinl(ai, PE
Project Engineer
CA Registration #C-68369
Ms. Shinkai's experience comes from managing and designing a
wide range of projectsthat include: institutional, retail/commercial
centers, master planned residential communities, . religious
facilities, public works, and industrial facilities. Her technical
expertise includes the design and coordination of water, sevver,
storm drain, horizontal control, rough and precise grading, and
street improvements plans. Ms. Shihl(ai is also adept in obtaining
environmental compliance and has prepared many EIP,, SWPPP,
and WQMP reports.
On all projects she helps clients meet their objectives, resolve
conflicts, and responds to field conditions and completes the
design and construction in a manner that is efficient, ethical, and
profitable. She is responsible for managing the project frail startto
finish making sure that the project is on schedule within the budget
allocated. She understands that each jurisdiction has special needs,
and is proactive in making sure that all requests are addressed.
Education
Bachelor of Science, Civil Engineering
University of California, Irvine
Selected Experience
Laguna Niguel City Hall, Laguna Niguel, CA
Malibu Library, Malibu, CA (Renovation)
City of Gardena Transportation Administration, Gardena, CA*
Nellis Airforce Base, Las Vegas, NV*
Porterville Development Center, Porterville, CA*
Irvine Ranch Water District, Shady Canyon, Newport Beach, CA*
Orange County Flood Control Facilities, Orange County, CA*
Orange County Transit Authority On-call Services
Orange County, CA*
Regional Transportation Commission, Las Vegas, NV*
Pmlecls prior W LPA
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STAFF RESUMES
CONSULTANT TEAM RESUMES
COST ESTIMATOR
Cumming
270121 Puerta Real, Suite 370
Mission Viejo, CA 92691
(949)900-0440,(949)900-0450 Fax
Established in 1996, Cunining has become an industry leader
in providing cost management, estimating, scheduling, project
management, and litigation support services. The company was
founded with the goal of assisting clients to manage the critical
issues of time and cost on their projects Iroii conception through
Closeout.
The Cumming staff prides itself on its expertise and adherence
to sound management practices and value-added techniques.
The ability to provide proactive problem solving and solutions
to complex problems has been critical to our success. In-house
estimators/quantity surveyors and schedulers offer our clients
the latest in aggressive time and cost managernent methods. The
project management team is fully versed in the complete range
of design and construction disciplines, enabling us to customize
services to meet your unique requirements. We are committed
to delivering successful projects regardless of size, complexity, or
location and are proud of our record of never having a project
involved in litigation.
Cumming has 13 offices within the United States and employs
more than 150 staff members. We maintain appropriate levels of
business line insurance, including professional liability.
Selected Project Experience
West Hollywood City Hall, West Hollywood, CA (Renovation)
Chino Hills Government Center: City Hall, Sheriff's Facility, Fire
Dept., & Library, Chino Hills, CA
San Marcos Town Center & City Hall, San Marcos, CA
Tustin City Council Chambers, Tustin, CA
Moreno Valley City Hall, Moreno Valley, CA
Sycuan Government Center, EI Cajon, CA
Laguna Hills Civic Center, Laguna Hills, CA
Clearlake City Hall, Clea.rlake, CA
City of Santa Fee Civic Center, Santa Fe, NAA
San Clemente Civic Center, San Clemente, CA
Rancho IUiirage Civic Center, Rancho I'Airage, CA
Mission Viejo Library, Mission Viejo, CA
Redding Library - Shasta Count,, Redding, CA
Malibu Library, Malibu, CA (Renovation)
The key team member for this project will be:
Ashok Patel
Director, Cost Management
Bachelor of Science, Lluartity Surveying
Greenwich University, London
Royal Institution Of Chartered Surveyors (RIGS), Nleniber
AUDIO/ VISUAL
PlanNet Consulting, Inc.
2850 Saturn Street, Suite 100
Brea, CA 92821
(714) 982-5800, (714) 982-581 fay.
Simply put, PlanNet Consulting is about helping clients navigate
technology change. Founded on the basis that organizations value
unbiased expertise when confronted with technology change
decisions, we help organizations selectthe righttechnologies and get
the most out of them. The company's primary focus is on network
and telecommunications systems and infrastructure, supporting
the full system life -cycle including planning, design, implementation
management and post -implementation services.
Project experience:
Dana Point Council Chambers, Dana Point, CA
Huntington Beach Data Center, Huntington Beach, CA
Pasadena City Hall, Pasadena,CA
Torrance City-wide Voice Implementation, Torrance, CA
CSU Chancellor's Office, Long Beach, CA
Jet Propulsion Laboratories Flight Projects Center, Pasadena, CA
Las Vegas Metro Police Department, Las Vegas, CA
Orange County Sheriff's Department, Orange County, CA
The key team member for this project will be:
Eric Lockwood, Project Manager/Senior Consultant
Graduated with Honors from the University of Salford in BEng
Electroacoutsics and is a Certified Technology Specialist
ACOUSTICS
Purcell+Noppe+Associates., Inc.
21408 Devonshire St.
Chatsworth, CA 91311
(818) 882-7820, (818) 882-0578 fax
Purcell, Noppe, and Associates, Inc., with over 30 years experience,
has developed extensive professional capability in the areas of
acoustics for architecture and analysis of environmental noise
problems. Theirservicesincluderoom acoustics, souncitransmissioi
control, noise and vibration control, surface transportation noise,
noise and land -use planning, materials and assemblies.
LPA
Selected Experience
Mission Viejo Civic Center - City Hall & Library, Mission Viejo, CA
Rancho Santa Margarita Civic Plaza,
Rancho Santa Margarita, CA
Hesperia Civic Center, Hesperia, CA
Watsonville Civic Plaza, Watsonville, CA
San AAarcos Tovrm Center, San Marcos, CA
Long Beach Civic Center, Long Beach, CA
Huntington Brach Civic Center, Huntington Beach, CA
Santa Ana Civic Center, Santa Ana, CA
Beverly Hills Civic Center, Beverly Hills, CA
Brea C01170 -1 -unity Center, Brea, CA
Beverly Hills AAain Library Remodel & Expansion, Beverly Hills, CA
Cuesta College Library Ren-rodel/Addition, San Luis Obispo, CA
The key team member for this project will be:
Roger Noppe, President
University of Florida, Associate of Arts 1.963
University of Florida, Bachelor of Architecture 1.966
Men ber of the Acoustical Society of America
PNIernber of the National Council of Acoustical Consultants
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FIRM HISTORY
LPA, Inc. is one of the largest
architectural, planning, landscape,
engineering, and interior design firms in
California. Founded in 1965, LPA has
a long history of architectural design
and project management experience.
LPA provides to our clients a full scope of architectural, master
planning, facility renovation, landscape architecture, engineering,
and interior design services from early program development
and final design documentation phases, through the completion
of construction, and owner occupancy. Divided into six market
segments and with a specialty in public architecture, our work
encompasses Civic, Corporate, K-12, Higher Education, Housing,
and Targeted Developer establishments. Over the years, LPA and
its principals have come to be recognized for their leadership in
urban planning, facility programming, building design, landscape
design, interior design, and graphics.
Date Office Established: 1965
Number of Years in Business: 45 years
LPA OFFICES
Southern California
5161 California Ave. # 100
Irvine, CA 92617
(949) 261-1001 phone, (949) 260-1190 fax
Northern California
1548 Eurel(a Rd., # 101
Roseville, CA 95661
(916) 772-4300 phone, (916) 772-4330 fax
San Diego Project Office
1227 J Street
San Diego, CA 92101
(619) 795-2555 phone, (949) 260-1190 fay.
LPA STRUCTURE LPA's staff of over 200 individuals is structured
into project teams to accomplish programming and design services.
A Principal and Project Manager/Project Architect are involved
with the project from its inception through client acceptance.
Additional team members, such as planners, designers, production
staff, specification writers, and construction experts, are assigned
as the program develops. Our large staff allows us the flexibility
to focus manpower at the critical scheduling milestones. LPA also
has full, in-house support functions including project management,
word processing, and BTM experts.
INTERDISCIPLINARY SERVICE The foundation of LPA's
reputation as a talented professional design firm is service. Our
success is based on our ability to meet the needs of the client in
terms of timeline and budget. We pride ourselves on our capacity to
"listen" to the client's wishes and communicate on every step of the
design process. We develop our client's dreams into a design that
complements the building's surrounding environment and program
functions. Our in-house staff includes corporate office facility
experienced Architecture, Interior Design, Landscape Architecture,
Signage/Graphics, and Entitlement Processing professionals.
More than eighty percent of LPA projects are a result of continuing
relationships with existing clients. Their trust and recommendations
are the highest compliment any firm can receive. It indicates their
satisfaction with the quality of services that LPA provides.
MANAGEMENT At project inception LPA develops a clear
understanding of the client's objectives in terms of budget, schedule,
and quality. Our projects have always included successful cost-
effective designs. We remain sensitive to the current costs and
techniques of construction, having over one million square feet of
construction ongoing at any one time. LPA includes a professional
estimating consultant as part of our team to assist our clients in
monitoring costs from design through completion of construction
documents.
SUSTAINABLE DESIGN is a part of LPA's history and most
importantly our Culture. Sustainability is not new at LPA as we have
been providing our Clients with well-designed efficient buildings
both economically and envirorunentally our entire careers. Projects
like the Irvine Ranch Water District Headquarters and Tri -Cities
Landing, which received Southern California Edison's Design for
Excellence awards alrnost twenty years ago, are testimony to our
long commitment to sustainability. LPA believes that every project,
regardless of budget or program, can have a sustainable quotient
and we are proving that is a reality everyday with our work.
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LPA'S OFFICE HEADQUARTERS, A "SUSTAINABLE OFFICE LAB IN
IRVINE, CALIFORNIA, WAS THE FIRST PROJECT IN ORANGE COUNTY TO
RECEIVE A LEED-CI CERTIFICATION FROM THE U.S. GREEN BUILDING
COUNCIL IN 2004.
BASIC SERVICES
ARCHITECTURE
Program Development and Site Planning
Architectural Building Design
Project Management/Scheduling
Construction Drawings/Specification
Construction Administration
Jurisdictional Approval Processing
LPA offers a multi -disciplined approach to architectural design,
bringing the firm's full range of expertise to each project from
its inception. A project team of architects, interior designers
and landscape architects employ a systematic process to design
buildings and their settings integrally, providing a unified experience
between interior and exterior environments. Each design is a unique
response to the program and site.
MASTER PLANNING
Facility Needs Assessments
Master Planning
Cost & Budget Estimating
Land Use Planning
Governmental Processing
LPA offers services in Facility Needs Assessments and Master
Planningproviding a franneworl<for decision nial<ing that is sensitive
to code, legal, economic, state funding, and political factors as
well as physical and natural systems. Architecture, landscape,
lighting and utility systems are all evaluated. Site plans identify
functions, delineate private and public space and provide clarity for
both vehicular and pedestrian circulation. The firm has extensive
experience in land use, site planning and master planning.
INTERIOR DESIGN
Occupancy Studies/Test Fits
Strategic Planning
Programming and Space Planning
Furniture Selection/Specification Services
LPA offers services in space planning and interior design which is
the ideal compliment to the firm's comnnitnient to "total design".
Our ultimate goal is to create interior spaces that meet the client's
fi.unctional and aesthetic requirements, is cost effective, and
enhances the learning experience. We provide our clients with a
IAII integration of services and through our coordination can assist
in the procurement and the installation of all furnishings, Projects
have included corporate offices, government facilities, assembly
halls, educational buildings, data centers, high technology facilities
and a variety of retail.
"OUR APPROACH IS AN INHERENT
ABILITY TO ESTABLISH A CLOSE WORKING
RELATIONSHIP - A PARTNERSHIP WITH
THE CLIENT TO DEVELOP GOALS, PROGRAM
PARAMETERS, BUILDING SOLUTIONS AND
MANAGEMENT STRATEGIES IN A HIGHLY
COLLABORATIVE FRAMEWORK."
LANDSCAPE ARCHITECTURE
Site and Environmental Analysis
Landscape and Irrigation Design
Streetscape and Plaza Design
Recreation Planning and Design
Post -Construction Maintenance Analysis
LPA offers the full range of services in Landscape Architecture to
provide unique and stimulating landscape experiences that are both
functional and sensitive to natural systems. The firm is connnnittedto
solving the problerns through the design of landscape environments
with emphasis on function, simplicity, maintainability, and beauty.
LPA has completed a wide range of landscape projects including
schools, urban plazas, highway corridors, building complexes, civic
projects, resorts, and public parks.
STRUCTURAL, MECHANICAL, ELECTRICAL,
PLUMBING & CIVIL ENGINEERING
Structural Modeling, Analysis, Design & Documentation
Existing & New Structures Seismic Performance Evaluation
Mechanical & Plumbing Design, Energy Use Modeling
Civil Engineering Design & Documentation
Electrical Design & Engineering
LPA offers a full range of in-house engineering services that
integrates appropriate, cost effective and high performance
structural, mechanical, electrical, plumbing, civil, and energy
systems into LPA projects. LPA's services can range from
providing full engineering services to providing peer review for
services provided by our consultant teams. Our approach is to
provide unified and fully integrated green engineering solutions
that are seamless with the building design and the projects inherent
constraints. At LPA we apply passive strategies, load reduction,
proven technologies and sound engineering to optimize building
perfornnance while minimizingthe capital, energy, and maintenance
costs of LPA designed buildings.
SUSTAINABLE DESIGN
LEED/CH PS Sustainable Assessments
Agency Program/Rebate Assessments
Energy Audits and Computer Modeling
Energy Conservation Measures (ECM)
Life -Cycle Cost Analysis
LPA offers aull scope of pre -design planning, projectdocumentat ion,
and specification services to our clients to address the incorporation
Of Sustainable concepts. Using 91.11' in-InoUSE copyrighted software
program, LID T1,11, we can assess levels of certification against
the implementation Cost early ill the design process. Out, firm's
unparalleled expertise is the result of our belief that sustainability
does not have to cost more. Through our ten years of research and
experience constructing environmentally responsive buildings we
have proven data denicnstrating both the. benefit and efficiency of
our design solutions.
SIGNAGE/GRAPHICS SERVICES
Project Entry Announcements
Site and Building Navigation
Space Identification
ADA Compliance
Coordinated Architectural Look
Through its ;igna9e/%ircphics department, LPA i= capitalizing ori
the newest technology to create state of the ant :•ignage to serve:
clients. A cool clinated stellar signage approach adds yet another
dinnension to LPA'sccnq::rehensive c!esign services.
0
C5
U
ro
Of
M
VALUE-ADDED SERVICES
ADACOMPLIANCE
ADA Compliance Audits
Transition Plans
Architectural Barrier Removal Plans
ADA Compliance Modifications/Alternations
The Americans with Disabilities Act (ADA), a federal lavt1 concerning
accessibility for the disabled, establishes a basic civil right to expand
access to the built environment for an ever increasing disabled
population. LPA assists in determining specific compliance status
for each project or property and in developing an appropriate plan
of action or compliance plan. The LPA ADA Compliance Program
involves a careful examination of creative alternative solutions,
which are cost effective and represent the greatest value for the
project and our clients.
COST/BUDGET CONTROL
Concurrent Budget Checks & Value Engineering
Constructability Reviews
TQM, Total Quality Management Procedures
Public Bid Administration Assistance
Plan Printing & Distribution
LPA often engages an independent outside cost estimating firm to
perform concurrent budget checks and value engineering services.
Our commitment is to provide to our client's projects that exceed
their expectations produced on-time and on -budget with minimal
change orders or surprises at bid time. LPA is very familiar with
the open bid requirements of public agencies and the emphasis this
Puts on the production of a well -coordinated set of construction
documents.
INFORMATION SERVICES
Facilities Management (FM) Database Capture
FM Database Maintenance and Publication
Information Systems Consulting Services
3D Model Building, Visualization, and Animation
More and more governmental agencies, corporations, developers
and facility managers are recognizing the benefits of computerized
Facility Management (FM) databases: the ability to easily access
and re -use information, query it on demand, and publish it in a
variety of formats. During an era of streamlining, downsizing, FM
databases provide facility managers with a key competitive edge
LPA provides a variety of information services to help OUr clients
successfully develop and use FM databases.
RENOVATION/MODERNIZATION/REUSE SERVICES
Building Evaluation/Code Analysis
Fire/Life Safety Retrofit
Renovation and Adaptive Reuse
Handicap Accessibility
Facility Modernization
Driven by a dwindling supply of natural and financial resources,
there is a tremendous growth in the number and scope of endeavors
that involve existing structure redesign. Adaptive reuse, life/safety
retrofitting, and cosmetic upgrades have become a significant
component in the project mix and expertise of L PA.
RELATED PROFESSIONAL SERVICES
Feasibility Studies
Public Workshops/Community Presentations
Renderings and Architectural Models
Over the years LPA has provided many related professional services
to meet the varied needs of our many clients. These services are as
widely diverse as the projects to which they relate. Our experience
rangesfrom initial feasibility studies determining project viability to
community consensus building workshops and approval.
ENERGY SERVICES
Energy Master Planning
Energy Audits of Existing Buildings
On -Site Power System Assessments
Incentive & Rebate Funding Availability
LEED Commissioning
LPA offers a full spectrum of energy engineering services. These
services address our client's needs ranging from reducing energy
resource usage and operating costs -- which is especially important
in these times of energy price volatility and impending carbon
regulation, carbon footprint/greenhouse gas emission reductions,
estimating the cost and performance of on-site power generation,
including renewable energy systems, LEED commissioning, and
aiding the acquisition of public funding to help implement energy
efficiency and renewable energy goals. LPA's energy service
package allows us to simultaneously address a client's existing
building stock needs alongside new construction and renovation
requirements. LPA's holistic approach paired with our integrated
sustainable design capabilities provide a broad spectrum of services
and solutions.
r
�s
v
SCOPE OF SERI VCES
DIAMOND sAR cffry HALL
'rask A: Preliminary Activities/ Facilities
Needs Analysis
.01 The construction budget will be confirmed at
the start of this task based upon preliminary
estimates agreed tobythe City and Consultant.
The Consultant will be responsible to monitor
cost estimates during the design process and
staying within the established budget. "kick-off'
.02 The Consultant shaU attend prpjeut'bink-o�
meeting and identify the number of team
meetings required for successful completion Of
this task. The Consultant will conduct a series
of interviews with City elected officials and
staff, and select consultants working for the
City tobecome familiar with each department's
tasks performed, functional needs, equipment
utilized and the associated space needs, public
access requirements, relationship with other
departments, furniture requirements, meeting
room needs, maintenance requirements, file
securityissues, etc. The City Hall component of
the project will include office space for upto 80
persons.
.03 Review existing facilities to determine space
requirements and future needs.
.04 Consultant will prepare Needs Analysis report
which codifies the square footage requirements
of each Department and any particular building
systems needs.
.05 The construction documents (as well as the
subsequent as -built documents) will become
facility management documents for the City to
utilize for ongoing maintenance of the facility
as well as any future modifications. To that
end, both the City and the Consultant will
review the existing AutoCAD documents
(provided bythe City) Voaddress the following:
a. Confirming location and size of existing
utilities,
b. Confirmation of structural integrity. Of
structural enhancements are required
consultant must advise immediately.
n. Confirmation of existing HVAC equipment
and mainlines.
d. Confirmation on electrical and life safety
systems and the accurate documentation of.
these systems.
Task 3. Schematic Design
.81 Utilizing the information obtained from the
above tasks and industry recognized
planning techniques, the Consultant shall
propose stacking and blocking diagrams for
different department locations to be approved
by the City, Upon review with the City, the
C°=="a° will develop . schematic layout o.
the offices, staff areas, conference moms
emergency operations center (EOC), public
lobby areas, etc.
.02 The Consultant shall refine the site plan to
include new monument signage, wayMnding
signs, any additional outdoor lighting, and ADA
access to serve the City Hall users. Exterior
improvements shall conform to the Gateway
Center Association criteria and shall be subject
toAssociation approval.
.03 The Consultant shall develop conceptual
interior layout plans, elevations and/or artist
renderings of the public lobby area, City Hall
work areas, and office space.
.04 Deliverables include:
a. Floor layout plans that show the size and
location of all rooms, layout and size of
cubicles, access points, mechanical
equipment shafts, elevator, interior
circulation, etc. The associated backup
material shall be included in report.
b. The refined site plan and the associated
backup information.
o. Plans of the conceptual signage and
wayfinding signs to move people from the
parking lot through the building to City
Hall. `
d. Revised total cost estimate for City Hall
construction based on the design work to
date.
Task C. Preparation of Construction
Documents
.01 The budget will be reconfirmed atthe start of
this Task based upon revised estimate
established in Task B. The Consultant will be
Yesponsible to monitor cost estimates during
this phase and stay within the establishedbudget. The Consultant will be responsible forthe cost of making design revisions required asa result of cost overruns to keep the project onbudget, All design revisions will require City
nApeoposW_1003000\100zyooiamond Bar City Hall aLxCounty Library\KFP Rcsponso\Tn Uuc\Oiarnond Bar
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.02 The Consultant shall develop official Plans and
Specifications for all aspects of the City Wall
including selection of and assisting in FF&E
procurement. The construction contract
documents shall consist of detailed drawings of
site development and building construction,
specifications, engineering calculations if
required, all architectural, civil, structural,
mechanical, electrical, interior, equipment and
materials cut sheets for approval by the City.
The Consultant shall identify all A&E services
deemed necessary for successful completion of
this task. The Consultant shall review and
coordinate any design information provided by
the City or other sources before using said
information in the construction documents.
.03 Construction Documents:
a. Design submittals for review at 65%,
90°/0.
b. A cost estimate shall be included at 65%
submittal.
C. Draft specifications shall accompany the
65% and 90% submittals.
d. One (1) complete set of the final pians
and specifications with original "wet"
signatures by the licensed architect.
e. A digital copy of the final specifications in
the most current form of Microsoft Word.
Note that the City will provide the
"boilerplate" format for the specifications.
f. A digital copy of the final plans in
AutoCAD (most current version) and a
PDF version shall be provided to the City.
g. A final, detailed engineer's estimate of
construction costs.
Task ®: Bidding and Construction
Administration
c. Consultant shall attend weekly construction LPA
progress meetings. (Assume 26 visits).
d. Consultant shall coordinate with City
Construction Manager. _
U_ R
a T
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a ca
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0
.01 Bid support.
a. Correct any errors in the plans, technical
specifications, or bid item descriptions.
b. Prepare, coordinate, issue all necessary
addenda.
c. Evaluate all requests for product
substitutions and alternative bids.
d. Compliance/pricing review of all bids.
.02 Construction Observation:
a. Consultant shall review all submittals
required by the contract documents. ,
b. Consultant shall respond to requests for
information (RFls) generated during
construction.
KAPROPOSALl_s003000\1603295Diamond Bar City Hall LA County Library\RFP Response\To Use\Diamond Bar
City Hall SOS.docx
ID !Task Name
Duration
Start
Kick -Off Meeting
3
Confirm the Budget
'T__1
Interviews with Staff
0.
Prepare Needs Analysis Report
Review of Existing Documents
-:�---`SchiematiiC
Design
Blocking and Stacking Diagrams
2 days.
Addres's Site issues
Wed 7114110
Develop Schematic Layouts
Thu 7il 5110:
Develop Interior Elevations
12
Update Cost Estimate
13 1
Review and Approval of Project by City
of donstruc on Documents
I wk
Confirmation of Budget and Scope
1'6'— _1
Develop all Construction Plans
1-�__
Prepare 65% cost Estimate
19 1
Select Furniture for the Multiple Spaces
Prepare g0% cost Estimate
1 wk
b0% Design Review by City
22
Plancheck
Prepare Final Plans and Specifications
City Council to approve to Bid
I wk
Wed 8/11110
City to Adverlise to Bidders
r - Bid Conferences
28 __
issue Addendum as required
29
Bid
30
City to Review Bids
Fri 101111b
city t*0* Award Bid
32
Contactor to Mobilize
3�7
Construction
90,
FF&E Move -in
Personnel Move -in
3'6--1
Open for Business
I wk
Task
Project:
City Hall Schedule
Split
Date: Wed
6/23/10
Progress
--� Diamond Bar City Hall
Duration
Start
Finish
JL
__VWjTTi1
0.
d —7/2111
2 days.
Tue 7113/1 (),
Wed 7114110
I wk.
Thu 7il 5110:
Wed 7121/1 01
1 wk
Thu 718/101
Wed 7/14119
Tu e 811 0A 0
I wk
Thu 7/15110
Wed 7/21/10
I wk
Thu 7/1511bi
Wed 7/21 /'10
1 wk
Thu 7129/10:
Wed *8/4110
I wk
Wed 8/11110
Tue 8/17/10
2 Wks
Wed 9/15110:
Tue 9128110
I wk'
Fri 9/24110-,
Fri 101111b
2 Wks
Wed 9122/10*'
T
2 wks
Wed 10/i3/10i
90,
I wk
Wed 12/15/10:
Tue 12/21/10
0 days
Thu 1 6/11'
Thu
0 days,
Wed 1126/1.1'
Wed
2 wl�s
Thu 1/27/1 V
Wed 2/9111
2 Wks
Wed 2/16111.
Tue 3/1/11
20 Wks
Wed 3/2/11 i
Tue 71i §iii
2 Wks
Wed 7/20/11:
Tue 8/2111
9 days
Tue kil 1:-
Fri 8112/11
_b days
Fri I31i 2/11:
Fri 8il2li�
Milestone External Tasks
External Milestone
~.~.,~.~~~~~...~. Summary �_---- —
Deadline
pm1o�Summo�
Page
*vnz
�
�
SCOPE OF SERVICES
Task B. Schematic Design
LP A
LOS ANGELES COUNTY LIBRARY
.01 Utilizing the information obtained from the
Task AxPreliminary AcNeedy
above tasks and industry recognized space
planning techniques, the Consultant shallAnalysis�
propose blocking diagrams for different library
c�
.01 The construction budget willbe confirmed at
service �o*a��nns including circulation desk,
�
the start of this task based upon preliminary
children's library and reading area, adult
�
estimates agreed to by the County and
services, �ta7f, work areas, public access
0�
U)
Consultant. The Consultant will be responsible
computers, periodicals section, etc. to be
�
~
estimates
to monitor cost estimates during the design
approved by County. Upon review with the
process and *�ayxvithintheestab|ishedbud9et.
County and the City, the Consultant will develop
The Consultant shall attend a project "kick-off'a
schematic layout of a|| the library program
�
.02
meeting and identify the number of team
elements.
�
meetings required for successful completion of
.08 The Consultant shall develop conceptual
this task.
interior layout plans, elevations and/or artist
.03 The Library Consultant (hired by City) will
renderings of the public library space and staff—
conduct a series of interviews with County
work areas.
Library staff to review the functional needs,
.03 Deliverables include:
equipment utilized and the associated space
a. Floor layout plans that show the size and
needs, public access requirements, furniture
location of all rooms, layout and size of
requirements, meeting rnmn needs,
programelements, access points,
main�nan�squiremen�/�u.
mechanical equipment, interior
hi| /
.04 Library Consultant will prepare a Needs
circulation, etc. The associated backup
Analysis repo, which uodi6es dhe square
^
material shaO beinduded in report.
footage requirements of each component of the
b. The refined site plan and the associated
library.
backup information assessing
.05 The construction documents (as well as themodifications
to the site required by
subsequent as -built documents) will become
Library exits.
facility management documents for the City
C. Plans nfthe conceptual signage and way
andCounty toutilize for ongoing maintenance
finding signs to move people from the
of the facility as well as any future
parking lot through the building,
modifioadnns. To that end/ the County, City
d. Revised total cost estimate for Library
and Consultant will review the AutoCAD
construction based unthe design work to
documents (provided bythe City) hoaddress the
date.
following:
a. Confirming location and sine of existing
utilities.
Task C. Preparation of Construction Documents
h. Confirmation of structural integrity. Of
structural enhancements are required,
.Oi The budget will be reconfirmed at the start of
consultant must advise immediately.
this Task based upon revised estimate
C. Confirmation of existing HVAC equipment
established in Task B. The Consultant will be
and mainlines.
responsible to monitor cost estimates during
d. Confirmation on electrical and life safety
this phase and stay within the established
systems and the accurate documentation
budget. The Consultant will be responsible for
oythese systems.
making cost ahing design revisions required as
a result ofcost overruns to keep the project on
budget. All design revisions will require County
` .
and City approval.
`
K:\PROPOS AL\ 1003000\1003295 Diamond Bar City Hall &uxCounty
iibrarv\KFP Kasponse\To Use\L)iarnond Dar
.' ` Library5{}sdncx
.02 The Consultant shall develop official Plans and
Specifications for U aspects of the Library
including selection of and assisting in FF&E
procurement. The construction contract
documents shall consist of detailed drawings of
site development and building construction,
specifications, engineering ua|zme*ons all
architectural, civil, structural, mechanical,
electrical, interior, landscape
and materials cut sheets for
aequipment
' 'ova| by the County and City. The
Consultant shall identify all A&E services
' deemed necessary for successful completion of
this task. The Consultant shall review and
coordinate any design information provided by
the City or other sources before using said
information inthe construction documents.
.03 Construction Documents:
a. Design submittals for review at GS%,
90%. Architect is responsible for making
all necessary changes to the plans for
approval by the City's Community
Development Department.
b. & cost estimate shall be included at 6S9/6
submittal.
c. Draft specifications shall accompany the
65% and 9q5&submittals.
�
the final \ ns and
d. One (1) complete set o epa
specifications with original wet signatures.
e. A digital copy of the final specifications in
the most current form ofMicrosoft Word.
f. A digital copy of the final plans in
AutoCAD (must current version). g. A
final, detailed engineer's estimate of
construction costs.
��k D.- Bidding and Construction Administration
.01 Bid support.
a. Correct any errors in dhe plans, technical
specifications, orbid item descriptions.
b. Prepare/ coordinate, and issue all
necessary addenda.
c. Evaluate all requests for product
substitutions and alternative bids.
d. Compliance/pricing review ofall bids.
.02 Construction Observation:
a. Consultant shall review all submittals
required bythe contract documents.
b. Consultant shall respond to requests for
information (Rp{s) generated during
construction within an established
c, Consultant shall attend weekly construction
proaress meetings. (Assume 28visits).
d. Consultant shall coordinate with City's
Construction Manager,
xApuopnsxu_000000\1mmcesDiamond Bar City Hall & LA[ountY Library\RFP Response\To Use\[)iarnond Bar
Library S{)3-docx .
LP A
W
Task Milestone �u
Project: Library Schedule Split Summary
Date: Wed 6/23/10
Progress Project Summary - —
Page 1
ICA
717
717
External Tasks
External Milestone 0
Deadline •"-
F]f'F_a
ID Task Name
Los Angeles County Library
i Duration j Start( Finish
__ u J
1 Preliminary Activities/ Facilities Needs Analysis
34 days,
Wed 7/7110
Mon 8/23110
€115
- - '0
2 j
Kick -Off Meeting
days'
Y
Wed 7/7/10
Wed 7/7110
Zs
3 (
Confirm the Budget
0 days.
Wed 717110
Wed 717110
_ 4
Library Program
3 Wks,
Tue 7/13/10
Mon 8/2110
5
Prepare Needs Analysis Report
3 Wks.
Tue 813110
Mon 8123110
-- -
6 1
Review of Existing Documents
1 wk
Thu 7/8/10
......................
Wed 7114110
.
7-y Schematic Design
29 days
Tue 8124/10
Fri 1011/10
—
8
Blocking and Stacking Diagrams
1 wk
Tue 8124/10
Mon 8/30/10
;
9 i
..
Address Site Issues
1 Wk.
Tue 8/24110
Mon 8130/10
-
- I
Develop Schematic Layouts
1 wk
Tue 8/31/10
Mon 976710
--- 11 ---"
!
Develop Interior Elevations
1 wk:
Tue 8/31/10.
Mon 916/10
--- -•
12 i
Upda_ te Cost Estimate
1 wk;
Tue 9/7!10
Mon 9/13110
<
- -- -;
13 ;
Review and Approval of Project by City and County
2 wks;
Mon 9!20!10
Fri 1011110
14 !Preparation of Construction Documents
120 days
Mon 10/4110
Fri 3/18/11
15 !
Confirmation of Budget and Scope
1 wk
Mon 10/4/10
..
Fri 10/8110
16 i
Develop all Construction Plans
12 wks;
Mon 1014/1 0
Fri 12 /24110
17 �
Prepare 65!° 0 cost Estimate
2 Wks
Mon 1118/10
Fri 11/19/10
18
65% Design Review by City and County
3 Wks
Wed 11/17/10
Wed 12/8110
19 i
Select Furniture for the Multiple Spaces
2 Wks,
Mon 11/15/10
Fri 11/26/10
- 20Prepare
90% Cost Estimate
2 wks.
Mon 1216/10
Fri 12/17/10
21
90% Design Review by City and County
3 wks,
Mon 12!6110
Fri 12/24/10
22
Plancheck
8 Wks
Mon 1/17/11
Fri 3/11/11
(
23 y i
Prepare Final Plans and Specifications
1 wk.
Mon 3114/11
Fri 3/18/11
24
City Council to approve to Bid
0 days
Fri 3/18/11
Fri 3/18/11
25~ (Bidding
and Construction
243 days
Mon 3/21/11
Wed 2122112
_.. 26
City to Advertise to Bidders
3 Wks'
Mon 3/21111
Fri 4/8111
V27 ^i
Pre- Bid Conferences
0 days.
Fri 4/8/11
Fri 4/8/11
28
Issue Addendum as required
3 wks
Mon 4111/11
Fri 4129/11
_�
29 !
Bid
0 days
Fri 4/29/11
Fri 4/29/11
-----`'
30 �
City to Review Bids
2 Wks
Mon 5/2/11
Fri 5113/11
_.
----- -,
31 i
_
City to Award Bid
0 days'
Thu 5119/11
Thu 5/19!11
-
322 '
(
Contactor to Mobilize
2 Wks-
Fri 5/20111
Thu 6/2/11
33 7
Construction,
32 wks
Fri 613111
Thu 1/12/12
u
34 ., �
FF&E Move -in
2 wks:
Fri 1/13/12
-Thu 1/26/12
35 j
Personnel and Materials Move -in
4 Wks.
Thu 1126112
Wed 2!22/12
36
Open for Business'
0 days:
Wed 2122112-
Wed 2/22112
Task Milestone �u
Project: Library Schedule Split Summary
Date: Wed 6/23/10
Progress Project Summary - —
Page 1
ICA
717
717
External Tasks
External Milestone 0
Deadline •"-
F]f'F_a
�
�
mAPROPOSALUOMDO\1003299Diamond Bar City *mumCounty Library\RFpm�pme\T-m.\Diarnond Bar City Hall and LA County Library SOS.docx
a Confirming location and size of ez�8nO
. .
,_
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utilities.
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DIAMOND BAR CITY HALL AND
6. Confirmation of structural integrity. If
LOS^4N���LE�/COU�DT&'&^&BR����Y�
structural enhancements are required,
consultant must advise immediately.
Ea
Task A; Preliminary Activities /Facilities
u. Confirmation ofexisting HVAC equipment
CD :2
Needs Analysis
and mainlines. _
� ��
d Confirmation on electrical and life safety
'
6 �
The construction budget will be confirmed at
sysh��sand the accurate documentation uY
���
.01
the start of this task based upon preliminary
these system
m_
estimates agreed to by the County and
�
Consultant. The Consultant will be responsible
.2 0
to monitor cost estimates during the design
Task 3, Schema tic Design
_
z
process and stay within the established budget.
.02 The Consultant shall attend a project "kick-off'
.01 Utilizing the information obtained from the
meeting and identify the number of team
above tasks and industry recognized space
meetings required for successyul completion of
planning techniques, the Consultant shall
this task. The Consultant will conduct a series
propose stacking and blocking diagrams for
of interviews with City elected officials and
different department locations to be approved
staff, and select consultants working for the
by the City. Upon review with the City, the
City to become familiar with each department's
Consultant will develop a schematic layout of
tasks pe'0ormed, functional needs/ equipment
the offices, staff areas, conference rooms/
utilized and the associated space needs/ P«bUo
emergency operations *enter (EOC), public
access requirements, relationship with other
lobby areas, etc.
departments, furniture requirements, meeting
.02 The Consultant shall propose blocking diagrams
roomneeds, maintenanceequirements, filefor
different library service locations including
securityissues, etc The City Hall component of
circulation desk, children's library and reading
the project will include office space for u9hm 80
area, adult services, staff work 'areas, public
persons.
access computers, periodicals section, etc. tobe
.03 Pe«iem existing facilities to determine space
approved by County. Upon review with the
requirements and future needs.
County and the City, the Consultant will develop
.04 The Library Consultant (hired by City) will
a schematic layout of all the library program
conduct a series of interviews with County
elements.
Library staff to review the functional needs,
.O3 The Consu|tamt shall develop conceptual
equipment utilized and the associated space
interior layout plans, elevations and/or artist
needs, public access requirements/ furniture
renderings of the public library space and staff
requirements/ meeting room needs,
work areas.
maintenanoerequirements' etc,
.V4 The Consultant shall refine the site plan to
.05 Library Consultant will prepare a Needs
include new monument signage, wayHnding
Analysis report which codifies the square
signs, any additional outdoor lighting, and ADA
footage requirements ofeach component wf the
access toserve the City Hall and Library users.
library.
Exterior improvements shall conform to the
.06 Consultant will prep a Needs �»a|Y*is report
Gateway Center Association criteria and shall
which codifies the square footage requirements
besubject toAssociation approval.
of each Department of the City Ma|| and any
.05 The Consultant shall develop conceptual
particular building systems needs.
interior layout plans, elevations and/or artist
.07 The construction documents (as me|| as the
renderings of the public lobby area, City #a|(
subsequent as -built documents) will become
work areas, and office space,
facility management documents for the City to
.06 Deliverables include:
utilize for ongoing maintenance of the hs»i|itY
a. Floor layout plans that show the size and
as well as any future modifications, To that
location of all rooms, layout and size of
end, both the City and the Consultant will
cubicles, access points/ mechanical
review the existing AutoCAD documents
equipment shafts, elevator, interior
(provided by the City) to address the following:
circulation, etc. The associated backup
material shall beincluded inareport.
mAPROPOSALUOMDO\1003299Diamond Bar City *mumCounty Library\RFpm�pme\T-m.\Diarnond Bar City Hall and LA County Library SOS.docx
b. The refined site plan and the associated
backup information.
c. Flans of the conceptual signage and
wayfinding signs to move people from the
parking lot through the building to City
Hall.
d. Revised total cost estimate for City Hall
construction based on the design work to
date.
Task C: Preparation of Construction
Documents
.01 The budget will be reconfirmed at the start of
this `cask based upon revised estimate
established in Task E. The Consultant will be
responsible to monitor cost estimates during
this phase and stay � within the established
budget. The Consultant will be responsible for
the cost of making design revisions required as
a result of cost overruns to keep the project on
budget. All design revisions will require City
approval
.02 The Consultant shall develop official Plans and
Specifications for all aspects of the City Hall
and Library including selection of and assisting
in FF&E procurement. The construction
contract documents shall consist of detailed
drawings of site development and building
construction, specifications, engineering
calculations if required, all architectural, civil,
structural, mechanical, electrical, interior,
equipment and materials cut sheets for
approval by the City. The Consultant shall
identify all A&E services deemed necessary for
successful completion of this task. The
Consultant shall review and coordinate any
design information provided by the City or
other sources before using said information in
the construction documents.
.03 Construction Documents:
a. Design submittals for review at 65%,
90%.
b. A cost estimate shall be included at 65%
submittal
C. Draft specifications shall accompany the
65% and 90% submittals.
d. One (1) complete set of the final plans
and specifications with original "wet"
signatures by the licensed architect.
e. A digital copy of the final' specifications in
the most current form of Microsoft Word.
Note that . the City will provide the
"boilerplate" format for the specifications.
f. A digital copy of the final plans in
AutoCAD (most current version) and a
PDF version shall be provided to the City.
g. A final, detailed engineer's estimate of
construction costs.
Task D: Bidding and Construction
Administration
.01 Bid support.
a.
Correct any errors in the plans, technical
specifications, or bid item descriptions.
b.
Prepare, coordinate, issue all necessary
addenda.
c.
Evaluate all requests for product
substitutions and alternative bids.
d.
Compliance/pricing review of all bids.
.02 Construction Observation:
a.
Consultant shall review all submittals
required by the contract documents.
b.
Consultant shall respond to requests for
information (PFIs) generated during
construction.
c.
Consultant shall attend weekly construction
progress meetings. (Assume 26 visits).
d.
Consultant shall coordinate with City
Construction Manager.
K:\PR0P0SAL\_7003000\1003295 Diamond Bar City Hall&'LA County Library\RFP Response\To UseVannond Bar City Hall and LA County Library SOS.docz
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Diamond Bar City Hall and Los Angeles County Library
Duration Start Finish
Task
Project: ityHall and Library uoheumn split
Date: Wed non1uProgress
|
717
Tn
Milestone
~,~~~~~~~~~~. Summary
Projomoummary v�-----� �
Page
External raox
External MUoomno Q,
oDeadline4�
Wed 717110
IvIon tslAw-lyj
2
Kick -Off Meeting
0 days
Wed 7/7/10
Wed 7f7/1 01
Confirm the Budget
City Hall and Library Program
5110
Prepare Needs Analysis Report
10
Wed 7114/10
Review of Existing Documents
29 days
Tue 8124110
in
Design
1 wk
Tue 8124/10
Mon 8130/10
8 1
Blocking and Stacking Diagrams
Address Site issues
Develop Schematic Layouts
Develop Inter ior Elevations
Update Cost Estimate
2 wks
Mon 9/20110
Fri lo - /l/ib
R I of Project by City and County
1'�F 10rep'araiionof Construction Documents
I days.
on
Fri 1018110
1
Confirmation of Budget and Scope
1 wk
Mon 10/4/10
Prepare 65% Cost Estimate
Wed 1�lwhcl
Wed 12/8110
19
ac
Select Furniture for the Multiple Sp es
2 wl�s:
Mon 12/6/10
Fri 12117/10
21 1
90% Design Review by City and C
I wkif
Mon 3/14/11
23
Prepare Final Plans an d Specifications
0 days-
Fri 3118/11
F ri 31f8/1
City Council to approve to Bid
City to Advertise to Bidders
:
' -Fri 4�8/1 I'
Bid
2 wks
Mon 51211
Fri 5il 3/11
ays
31 i
City to Award Bid
Contactor to Mobilize
2 wks
Fri 5/20/11
Thu 6/2/11
'Thu
32'wks*�
Construction
2 wks.
Fri 1/13/12
Thu 1/26/12
FF&E Move -in
4 wks:
Thu 1/26/12
Wed 2122/12
Personnel and Materials Move -in
0 days
Wed 2/&12
Wed 2
Open for Business
Task
Project: ityHall and Library uoheumn split
Date: Wed non1uProgress
|
717
Tn
Milestone
~,~~~~~~~~~~. Summary
Projomoummary v�-----� �
Page
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RECENT CITY HALL EXPERIENCE
CLIENT:
CITY OF HESPERIA
?700 SEVENTH AVENUE
HESPERJA, CA 92345
MIKE PODEGRACZ
CITY Ix/I A 11 A G E R
(760) 947-1025
M P 0 D E G R A C Z @ C I T Y 0 F H E S P E R I A. C 0 rill
5
A 27 -acre civic center master -plan featuring the development of a ,new 50,0007sq.-ft city
hall and a 20,000 -sq. -ft. library.. The'se buildings provide the major components of council
chambers, public service counter, city offices, and library with community/technology/
meeting rooms, which create a civic plaza that is the centerpiece of a revitalized downtown
master plan.
Awards: PCBC Gold Nugget, Best Office Professional Building 2007
ADDITIONAL CITY HALL EXPERIENCE
PROJECTS IN PROGRESS historical references through the civic center's location and layout,
the conversion of a speculative building into a city hall with a sense
West Hollywood City Hall Community Service Center of community was accomplished.
West Hollywood, California
The West Hollywood City Hall Community Service Center and
Parking Project will include a new three-story structure adjoining
the current City Hall building located at 8300 Santa Monica
Boulevard. This renovation of the existing 36,000 -sq. -ft. City
Hall facility will include an 18,000 -sq. -ft. new parking structure
expansion with additional office space above. The City Hall and
parking structure will be connected. viaa walking bridge on the
third floor of the existing City Hall building. Photovoltaic (PV)
panels oil top of the new parking structure will power the entire
expansion. A vegetative roof will create a garden for community
functions. This project is currently in the conceptual design stage,
but plans are intended to incorporate many sustainable elements.
This project will be designed to receive a LEED Certified rating.
Brentwood Civic Center
Brentwood, California - Photo 1
The Brentwood Civic Center is comprised of the 58,000 -sq. -ft, city
hall, the 32,000 -sq. -ft. community center, and a 280 car parking
garage framing the rejuvenated central city park. As an investment
to the future, the Civic Center will be a LEED Certified Building.
Laguna Niguel City Hall
Laguna Niguel, California - Photo 2
The Laguna Niguel City Hall sits on the prow of a site in one of
the town centers. The two story, 40,000 -sq. -ft. building will add to
its prominence with a tower that signifies the entry to the council
chambers. %lith echoes from the area's Spanish heritage and a nod
to Irving Gill, the design is at once a new building and yet familiar
as well. The program includes Police Services, a Community Room,
an outdoor amphitheatre and a lobby displaying the story of the
City of Laguna Niguel.
COMPLETED PROJECTS
Moreno Valley Civic Center
City Hall, Public Safety Facility, & Community Center
lAoreno Valley, California
A 32 -acre master plan of multiple civic uses, including city hall,
police and community center facilities. The 55,000 -sq. -ft. city hall
serves as the anchor for Moreno Valley's Civic Center. All public
services were zoned on the first floor at a centralized public counter,
thus allowing citizens easy access to all services. Througli the use of
San Marcos Town Center
City Hall, Community Center, & Library
San Marcos, California - Photo 3
The project is conceived as the keystone of the Heart of the City
Specific Plan. Designed with a traditional town square focus, civic,
commercial/office and recreational uses are mixed to create
a pedestrian -oriented environment in a park -like setting. LPA
designed and completed their 59 -acre civic center master plan, city
hall, library, and community center. The 150,000 -sq. -ft., four-
story city hall with a 144 seat, state-of-the-art council chambers,
wellness center, and city offices. The City hall anchors the town
plaza with a pedestrian arcade that becomes the "City Porch"
linking the entire 60 -acre Town Center master plan.
Garden Grove City Hall
Garden Grove, California
Extensive renovation of an existing 45,000 -sq. -ft., three-story
building to becorne the new City offices. Design services included a
complete interior remodel to contain all City departments, exterior
remodel and building expansion to give the existing office building
a, civic identity.
Santa Ana City Hall
Santa Ana, California
This project ,included space -planning services for the relocation of
several City departments within three floors, or 40,000 -sq. ft. of
the present City Hall. This involved moving approximately 100
people between the Police Department, Finance Department and
their administrative areas. Done on a fast track basis and working
jointly with City of Santa Ana Staff to complete the project within
City minimum fees.
Yuba City Hail
Yuba City, California
This 21,000 -sq. -ft. 1 -story city hall'is located within a regional
governmental complex, and includes a 100 -seat Council Chamber.
The building design is intended to encourage the democratic spirit
of that rural,community by allowing for open and accessible tmork
spaces, as well as acentral court where the public and their selected
leaders are able to interact.
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RECENT LIBRARY EXPERIENCE
CLIENT:
CITY OF SANTA CLARITA
23920 VALENCIA BOULEVARD
SANTA CLAPITA, CA 91355
MARGARET DONNELLAN
TODD, COUNTY LIBRARIAN
(562) 94 0-84 00
As part of the Los Angeles County. library system, the Old Town Newhall Library will
replace an aging and undersized facility, while becoming a focal point for the redeveloped
Old Town Newhall area. This 26,000 -sq. -ft. librarywill feature a large community meeting
space and public garden, vibrant children's area, local history department, and a heritage'
reading room. The library will be the first project completed as part of, the neva vision for
the Newhall area. Historical references and public art will root this library firmly Into the
eclectic history of the community.
PROJECTS IN PROGRESS
Fullerton Library
Fullerton, California
This remodel and expansion of the Fullerton Library will add much
needed community space, technology and teen services, as well
as an overall facelift to the 45 year old structure. The expansion
will be comprised of, a large community meeting room, kitchen,
cafe, and book store, while an expanded local history area, a new
teen services area and a technology center will become part of the
existing remodeled spaces. In addition, the finish materials, lighting
and furnishings will also be addressed. The exterior renovation
of additional windows, new materials and landscape will work
together to give this building a fresh and progressive neva image.
Brentwood Library
Brentwood, California
As part of the development of the downtown civic center complex,,
the Brentwood Library will be a two phased project to be designed
to work within an existing City owned building. The completed
library will provide an anchor to one side of anew LPA designed City
Park. With rich historical references and enthusiastic community
participation, this library will become a welcome addition to
Brentwood's new and vibrant downtown.
COMPLETED PROJECTS
Temecula Library
Temecula, California - Photo I
This 33,000 -sq. -ft. library sits on two acres of land in the heart
of Temecula. This library educates the community about its own
history and environmental narratives. Through form, graphics,
art, landscape and architecture, the building tells the story of the
community with which it serves. The dramatic historical timeline
depicts the communities past as it leads the library patron into the
building. Built on the edge of a hillside and facing due north, the
library takes advantage of its optimum solar orientation as well
as the striking views of the valley and the city from its reading
porch. This facility features a 200 -seat community room, small -
group v,,orkrooms, a children's reading area and outdoor garden, a
heritage room and a "Friends of the Library" bookstore.
Mission Viejo Library
Mission Viejo, California - Photo 2
Programming and masterplanning for a 26,000 -sq. -ft. library with
special emphasis on state-of-the-art automation and data access
systems, for a cornmtuiity that is moving out of the County system.
Development of a teleworking center designed to assist individuals
and corporations in transitioning out of traditional workplace
scenarios. Funded by CalTrans and the AQMD, this center will tie
into the existing network of similar telework centers in Southern
California.
Mission Viejo Library Expansion
Mission Viejo, California - Photo 3
Responsible forthe design of the original 26,000 -sq. -ft. library and
the addition, LPA expanded this library to a total of 42,000 -sq. -It.
The 16,000 -sq. -it. addition .included a local television station
studio, an expanded children's area (Which doubled in size), an
enlargement of the library's data capabilities providing more
computers in a neve area with greater public access to technology,
additional study rooms and a larger local history and genealogy
area. The original library features specialized technology for online
research, young adult programs, children's story -time theater; local
historical research and display, cultural events, and Friends of the
Library retail space.
San Marcos Town Center Library
San Marcos., California
The large open -space interior of this 15,000 -sq. -41t. public library
allows for a smaller staff to have maximum visibility of the space.
The building also includes a unique children's story time reading
area and retail -oriented "Friends of the Library" bookstore. The
project is part of the 60 -acre San Marcos Tovvii Center.
Rancho Bernardo Branch Library
San Diego, California
This 23,000 -sq. -ft. library includes meeting rooms, display space,
community information and activity center, a children's reading
room, an independent learning center and a special workroom and
retail space for the Friends of the Library.
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ADDITIONAL LIBRARY EXPERIENCE
County of San Bernardino
Don A. Turner Law Library
San Bernardino, California
An innovative adaptive re -use of an existing building's three-story
atrium into an exciting "reading room." The interior open library-�
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plan makes the law accessible to the public and the space highly
1°A -
flexible. The 25,000 -sq. -ft. project includes 5,000 -sq. -It. of new
construction on an existing building in downtown .San Bernardino
as part of a major redevelopment district.
Santiago Canyon College Library
Orange, California - Photo 4
The 40,000 -sq. -ft. facility includes a library, audio visual and
information technology support services, faculty resource center,
library instruction computer lab, and computer commons. The
building is a beacon for higher learning within the community by
providing space for state of the art informational services.
Learning Resource Center
N
Lake Tahoe Community College
�,
Lake Tahoe, California
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This new 25,000 -sq. -ft. learning resource center, on Lake Tahoe
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Community College campus, has the latest state -of -the art
technology and infrastructure, providing an effective learning
environment for students and staff. The design also comprises a
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flexible boardroom and meeting room, informal meeting spaces,
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workrooms, processing areas, staff lounge, art gallery and outdoor
sculpture garden.
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Learning Resource Center
v
Southwestern College
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Chula Vista, California - Photo 5
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The 80,000 -sq. -ft. Learning Resource Center accommodates a
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library with audio/visual and radio/television functions. The facility
houses the latest in non -print services along with an 8,000 -sq.-
r -
ft. television studio. This project responds architecturally to an
existing campus theme.
Southern California College of Optometry
Fullerton, California
This private, non-profit, independent and fully accredited four-year
college is a 22,000 -sq. -ft., two-story facility that features a library,
a divisible, 300 -seat lecture hall, office space, meeting rooms, and
a fitness center. The building contains a state-of-the-art audio/
visual system, theater lighting and fiber-optic connection to the
entire campus.
RECENT RENOVATION EXPERIENCE
CLIENIIT:
CITY OF ORANGE
101 NORTH CENTER STREET
ORANGE, CA 92366
NORA JACOB
FORMER DIRECTOR OF
LIBRARY SERVICES
(714) 288-2470
NORA.OPLF@G MAIL.0010
v
The City of Orange expanded its 40 -year-old Main Library to become a landmark in the
downtown area as well as a permanent legacy for future generations. The 45,000 -sq. -ft.
expansion and remodel will enrich the education of residents, celebrate its rich local history,
and serve as a gathering place at the heart of the community. Careful design consideration
was given concerning the historic, nature of the site. Extensive public involvement helped
to determine the traditionally influenced design direction.
RECEN I RENOVATION EXPERIENCE
CLIENT:
CITY OF MALIBU
23815 STUART RANCH ROAD
IMALIBU, CA X0265
REVA FELDNIAN
(3'10) 456-24139 X 224
RFELDlx.AAKl@CJ.MALIBU.CA.US
This project includes the converslon of a new 30,000 -sq. -ft, two-story building into City
offices as well as the modification of the existing Community Performing Arts space to
become multi -functional area accommodating a Council Chambers. Sustainable feature= -
include recycled building materials, natural daylighting, mater efficient plumbing Fixtures,.
and drought tolerant landscaping. The scope also included an upgrade of ADA compliance
and fire apparatus accessibility. This project is targeting LEED'a CI Sliver.
ADDITIONAL RENOVATION EXPERIENCE
PROJECTS IN PROGRESS
Paper Pak Products, Inc.
La Verne, California
Malibu City Hall Renovation & Expansion
Republic Supply Distribution Center
Malibu, California
Dominguez Hills, California
Malibu Library Renovation
Disneyland Hotel
Malibu, California
Anaheim, California
Santa Fe Springs Library
Aladdin's Oasis - Disneyland
Santa Fe Springs, California
Anaheim, California
Brentwood Library
Le Meridien San Diego at Coronado
Brentwood, California
San Diego, California
Fullerton Library
The Irvine Company
Fullerton, California
500-550 Newport Center Drive
Newport Beach, California
COMPLETED PROJECTS
The Irvine Company
400 Newport Center Drive
Santa Ana City Hall
Newport Beach, California
Santa Ana, California
The Irvine Company
The California Room
600/630 Newport Center Drive
Sacramento, California
Newport Beach, California
County of San Bernardino, Don A. Turner Law Library
Union Bank
San Bernardino, California
Orange, California
School Of Theology At Claremont Library
Home Savings of America
Claremont, California
City of Industry, California
Riverside City &County Public, Library
Orange County Credit Union
Riverside, California
Santa Ana, California .
Storm/Nasatir Hall
Airport Corporate Center
San Diego State University Campus
Irvine, California
San Diego, California
Hughes Aircraft Company Main Campus Complex
Santa Ana College, Johnson Student Center
Fullerton, California
Santa Ana, California
MetRx
Continental Plaza
Irvine, Califoi'nia
EI Segundo; California
Anaheim Plaza
Westwood Medical Plaza
Anaheim, California
Los Angeles, California
Sproul Hall Expansion and Seismic Upgrade
Hyatt Regency Hotel at Broadway Plaza
University of California, Davis
Los Angeles, California
Vons Corporate Headquarters
Hyatt Wilshire Hotel Renovation
Arcadia, California
Los Angeles, California
Exodus
Wilshire Bundy Office Plaza
Irvine, California
Los Angeles, California
2181 Dupont
Wilshire Metropolitan Medical Center
Irvine, California
Los Angeles, California
Dabiico, Inc.
Koll Airport Professional Center
Costa Mesa, California
Irvine, California
USPS - Westminster Carrier Annex
Calmat Corporate Headquarters
Westminster, California
Los Angeles, California
Silo Student Center, University of California
Broadway Plaza Office Building
Davis, California
Los Angeles, California •
Anaheim Convention Center
Viking Office Products
Anaheim, California
Los Angeles, California
Palomar College Remodels
Exodus Communications LA3
San Marcos, California
EI Segundo, California
Watson Laboratories
ABC Entertainment Center
Corona, California
Los Angeles, California
Bullock's Renovation
Bel Ali, Hotel
Manhattan Beach, California
Los Angeles, California
Carr America
Terminal Annex
Irvine, California
Los Angeles, California
Southwestern College Learning Assistance Center
Airport Center
Chula Vista, California
Los Angeles, California
Southwestern College Music School
Wiltern Design Studio
CI-ula, Vista, California
Los Angeles, California
Toyota Technical Center / Customer Accessory Center
Historic Inner -City Office Tower
Torrance, California
Los Angeles, California
Newport Technology Center
Olympic Union Square
Newport, California
Los Angeles, California
Viscount Hotel - Lax
Los Angeles, California
Q
RECENT LEEDO EXPERIENCE
CLIENT:
SURFRIDER FOUNDATION
942 CALLE NEGOCIO
SAN CLEMENTE. CA 92673.
MICHELLE KREMER
CHIEF OPERATING OFFICER,
(9 4 9) A 9 2-817 0
K/l K R E ME R @ S U R F R I D E R, 0 R G.
M,
LPA has designed a flexible, efficient, and cost effective tenant Improvement for the
Surfrider Foundat.han,'a non-profit.ehvlronmental organization. This 7,060-si:i.-.ft- off -ice
facility lncorpoyates tell private offices, open office areas, a conference room, a, break
room, and a shower and.surfboard storage rack area. The interior spaces have, been designed
to give ultimate flexibility. The sustainable features Include: energy efflciericy, reuse of
building materials and furniture, use of recycled. materials, water efficlent fixtures, task
lighting, and natural Ventilation. This project has received LEED-Cl Gold Certification,
'from the USGBG.
RECENT LEEDO EXPERIENCE
CLIENT:
LPA, INC.
5161 CALIFORNIA AVENUE,
SUITE 100
IRVINE, CA 92617
TANGRAM STUDIO
RON ROUSSELL
DIR.OF ENGINEERING AND
MANUFACTURING
(562)365-5208
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This project is the first LEEDO Gold building on the Jet Propulsion Laboratory Campus and
only the second one for NASA. The new six -story office building includes, a basement and
a 400 -fixed -seat auditorium space. The interior spaces with private and open workstations,
have been designed to give ultimate flexibility. allowing JPL to assemble Flight Project
Teams' as required by the campus. The; building has been designed to. exceed Title 29
requirements by over 25%. and will have signage and other "demonstration".9reen features
as an educational tool for the entire can'pus.
RECENT LEEDO EXPERIENCE
BEFORE
CL I ENIT:
THE KOLL COMPANY Located in the Irvine Business Complex (ISC), the Kolb Alrport Professional Building
4343 VON KARMAN AVENUE, 41150 called for the conversion of a 2 -story, 62,000 -sq. -fl.. Industrial building, Into 40,000 sq. ft.
NEwpbRT BEACH, CA 92660 of for -sale, professional office condominiums. The. project Is organized around a series of,
shaded entry courts, allowing -access*to the individual units and maximizing their ekposure
SCOTT MESERVE to natural, daylight,: while minimizing the building's sot ar heat gain. Tile.Koll Airport
(949) 833 3 030
Professional Bbllding.aclfleved LEED� CS Gold certification utilizing a number of other
-
high -efficiency HVAC units and fighting,
sustainable, strategies. including:.building ie -use, high-efficie
KA ES ERVES@KOLL.00f1JI
a high-perforniance bulldfiig envelope, low -flow plumbing fixtures, And materials high In
recycled content.
ADDITIONAL SUSTAINABLE EXPERIENCE
LPA has completed eleven LEED
certified projects in California. LPA
has five projects under construction,
and over thirty more in design/
construction documentation all seeking
LEED certification, surpassing any
other architectural firm in the state.
A pioneer in sustainable design in California and a member of the
USGBC since 2000, LPA has the most experienced LEED teams
in the country having completed and worked on many milestone
projects as follows:
• First LEED NC project in the Country:
Premier Automotive Group
• First LEED Police Facility in the Country:
Woodland Police Facility
First LEED Platinum project in Orange County:
Environmental Nature Center
Highest % of LEED professional staff in California:
784io LEED Accredited Professionals
COMPLETED
Environmental Nature Center, LEED NC Platinum
Newport Beach, California
City of Cotati Police Facility, LEED NC
Cotati, California
Woodland Police Station, LEED NC
Woodland, California
Jet Propulsion Laboratory - Flight Projects Center,
LEED NC Gold
Pasadena, California
Surfrider Foundation, LEED CI Gold
San Clemente, California
Koli Airport Business Center, LEED CS Silver
Costa Mesa, California
Linksys, LEED CI Silver
Irvine, California
LPA, Inc. "Sustainable Office Lab," LEED CI Pilot
UCI University Research Park - Irvine, California
Toyota Motor Sales, USA, Inc. - South Campus, LEED NC Gold
Torrance, California
Premier Automotive Group - North American Headquarters,
LEED NC
Irvine, California
Toyota Training Facility - Inland Empire, LEED CI
Rancho Cucarnonga, California
UNDER CONSTRUCTION
Sacramento Housing and Redevelopment Agency, LEED CI Silver
Sacramento, California
Taco Bell RSC Headquarters, LEED CI
Irvine, California
Chabot College Instructional Office Building, LEED NC Silver
Hayward, California
Watson Land Corporation, LEED NC Platinum
Carson, California
John Ham Park, LEED NC
Lynwood, California
IN PROGRESS
Technology Park at Legacy Park, LEED CS
Tustin, California
Inwood Office Park, LEED CS
Irvine, California
Alameda Landing Retail, LEED CS
Alameda, California
UCI Institute for Sustainability, LEED NC
Irvine, California
Brentwood Civic Center, LEED NC
Brentwood, California
Mountain View Master Plan Community, LEED ND
Red Bluff, California
Emulex Expansion, LEED NC
Costa Mesa, California
Hesperia Police Department, LEED NC
Hesperia, California
West Hollywood City Hall Expansion, LEED NC Gold
West Hollywood, California
High Desert Government Center, LEED NC
Hesperia, California
West Los Angeles College Allied Health and Wellness Center,
LEED NC Platinum
Los Angeles, California
URP IX, LEED CS Silver
Irvine, California
Old Town Newhall Public Library, LEED NC Silver
Newhall, California
American Hotel Renovation, LEED NC Silver
Long Beach, California
Newport Beach Office Building, LEED CS Silver
Newport Beach, California
Santa Clara Gateway 1, 2, 3, LEED CS
Santa Clara, California
CSU Northridge, Student Recreation Center, LEED NC Silver
Northridge, California
LPA
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ADDITIONAL SUSTAINABLE EXPERIENCE
IN PROGRESS (CONTINUED)
San Diego State Storm & Nasatir Renovation, LEED NC
San Diego, California
Crean Lutheran South High School, LEED for Schools
Irvine, California
Friends Christian High School, LEED for Schools
Yorba Linda, California
East Natonnas Education Complex, LEED for Schools
Grant Joint Union High School District
Livermore HS Agriculture Science Complex, LEED for Schools
Livermore Valley Joint Unified School District
College of San Mateo College Center, LEED NC
San Mateo, California
National City MS Phase I, LEED for Schools
Sweetwater Union High School District
Southwest High School Phase I, LEED for Schools
Sweetwater Union High School District
Mar Vista High School, LEED for Schools
Sweetwater Union High School District
EI Camino College Math, Bus., & Health Science Bldg, LEED NC Silver
San Mateo, California
La Jolla Gateway Office Building
La Jolla, California
Orange Coast College Interdisciplinary Complex, LEED NC Silver
Orange, California
CSU East Bay Recreation and Wellness Center, LEED NC Gold
Hayward, California
Santiago Canyon College Humanities Building, LEED NC Silver
Orange, California
LEED' DESIGNED, BUT NOT CERTIFIED
COMPLETED
Wal—Mart Super Center Stores
McKinney, Texas and Aurora, Colorado
CSUSB College of Education
San Bernardino, California
Redding Library - Shasta County
Redding, California
CI Design Headquarters
Irvine, California
Cesar Chavez Elementary School
Long Beach Unified School District
The Press -Enterprise Headquarters
Riverside, California
Capital Group Companies Headquarters
Irvine, California
Sonoma State Recreation Center
Sonoma, California
Long Beach Maintenance Facility
Long Beach, California
Saddleback College Health Sciences & District Offices Building
Mission Viejo,'California
Thurston MS Modernization & New Gymnasium/Performing Arts
Laguna Beach Unified School District
Ruby Bridges Elementary School & Joint -Use Park
Alameda Unified School District
Gauche Aquatic Park
Yuba City, California
Riverwalk Office Building
Riverside, California
Toyota Motor Sales, LA Region Expansion
Irvine, California
EI Camino College, Humanities Building
Torrance, California
Laguna Beach Community & Senior Center
Laguna Beach, California
Brea Sports Park Complex
Brea, California
California State University, Fullerton Police Building
Fullerton, California
Las Positas College Master Plan
Livermore, California
Buena Park Public Safety Building
Buena Park, California
Pasadena College Campus Center
Pasadena, California
SAVINGS BY DESIGN PROJECTS
COMPLETED
Sononna State Recreation Center
Sonoma, California
Southwestern College Learning Resource Center
Chula Vista, California
Southwestern College Child Development Center
Chula Vista, California
Santiago Canyon College Student Services Building
Orange, California
Santiago Canyon College Library
Orange, California
Premier Automotive Group - North American Headquarters
Irvine, California
Cesar Chavez Elementary School
Long Beach Unified School District
Top -of -the -World Elementary School
Laguna Beach Unified School District
Bonita Vista High School - Bldg. 300-500
Sweetwater Union High School District
Bonita Vista Middle School - Bldg. 200-500
Sweetwater Union High School District
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ADDITIONAL SUSTAINABLE EXPERIENCE
SAVINGS BY DESIGN PROJECTS
COMPLETED (CONTINUED)
Castle Park High School - Bldg. 100-500
Sweetwater Union High School District
Montgomery Middle School - 500
Sweetwater Union High School District
Mt. San Jacinto Business & Technology Center
San Jacinto, California
Brea High School Expansion
Brea -Olinda Unified School District
Westminster High School Expansion
Huntington Beach Union High School District
Fountain Valley High School Expansion
Huntington Beach Union High School District
Beverly Hills High School Science & Technology Building
Beverly Hills Unified School District
IN PROGRESS
Toyota's Los Angeles Region Training Expansion
Irvine, California
Riverwalk Office Building
Riverside, California
American Career College Classroom Building
Ontario, California
Pasadena College Campus Center
Pasadena, California
Orange Coast College Lewis Center Renovation
Coast Mesa, California
Orange Coast College Science Building
Coast Mesa, California
CSUSB College of Education
San Bernardino, California
Chabot College Instructional Office Building
Hayward, California
Santa Ana College Student Center Renovation
Santa Ana, California
Westminster High School Modernization
Huntington Beach Union High School District
Birch Street Elementary School
Brea -Olinda Unified School District
Creelcside Education Center
Irvine Unified School District
Sacramento Housing & Redevelopment Agency
Sacramento, California
Old Town Newhall Library
Santa Clarita, California
Laguna Niguel City Hall
Laguna Niguel, California
SUSTAINABLE CONSULTING
City of Irvine Green Residential Program
Irvine, California
State of California, DGS LEED° Programs
California
Highland Fairview/Sketchers Moreno Valley, LEED NC
Rancho Belago, California
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HOURLY RATE SHEET
1- BASIC HOURLY RATE SCHEDULE*
1.01 LPA, Inc.
Principal
$195.00
Senior Project Director
$175.00
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Project Director
$155.00
Senior Project Manager
$145.00
Managing Professional
$135.00
Senior Professional
$120.00
Professional
$110.00
Professional Staff
$100.00
Intermediate Staff
$90.00
Staff
$ ^00.00
Support Specialist
$70.00
Clerical Staff
$65.00
Intern
$55.00
NOTE: These rates became effective January 1,
2008 and are
subject to change annually.
*This hourly rate schedule is part of the Consultant's
quote for use in
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performing extra work incurred that is not part of
this RFP.
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WRITTEN STATEMENTS
The Proposal shall include, as a minimum, these statements:
A written statement by the Consultant that all federal laws and
regulations shall be adhered to notwithstanding any state or local
laws and regulations. In case of conflict between federal, state, or
local laws or regulations, the strictest shall be adhered to.
LPA certifies treat all federal laws and regulations shall be adhered
to notwithstanding any state or local lams and regulations. In case
of conflict between federal, state, or local laws or regulations, the
strictest shall be adhered to.
8. A written statement by the Consultant shall allow all authorized
federal, state, county, and the City officials' access to place of work,
books, documents, papers, fiscal, payroll materials, and other
relevant contract records pertinent to this project. All relevant
records shall be retained for at least three years. Time of `Client
Visit' would be at a mutually agreed upon time and date.
LPA will allow all authorized federal, state, county, and the City
officials' access to place of work, books, documents, papers, fiscal,
payroll materials, and other relevant contract records pertinent to
this project. All relevant records shall be retained for at least three
years. Time of `Client Visit' would be at a mutually agreed upon
time and date.
12. Professional Services Agreement: The City has provided a copy
of the Agreement for Professional Services (Exhibit A). Please
review this agreement and provide the City with a written statement
of your firm's willingness to accept the terms of the agreement.
Please specifically identify each and every term of the agreement
which your firm is unwilling to accept and the reason therefore. LPA.
LPA is certainly prepared to execute a contractwith the City. There
are a few minor issues to discuss including the memo regarding
"bifurcated indemnity".
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9. A written statement that the Consultant will not discriminate
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against any employee or applicant for employment because of race,
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cola, religion, sex, or national origin.
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LPA will not discriminate against any employee or applicant for
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employment because of race, color, religion, sex, or national origin.
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10. A written statement that the Consultant shall comply
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with the California Labor Code. Pursuant to said regulations
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entitled: Federal Labor Standards provisions; Federal Prevailing
Wage Decision; and State of California Prevailing Wage Pates,
respectively.
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LPA will comply with the California Labor Code.
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11. A written statement that the Consultant shall comply with
the Copeland Anti -kickback Act (18 USC 874 C) and the
implementation regulation (29 CFR 3) issued pursuant thereto,
and any amendments thereof.
LPA will comply with the Copeland Antikickback Act (18 USC 874
C) and the implementation regulation (29 CFR 3) issued pursuant
thereto, and any amendments thereof.
COST PROPOSAL
Section 5: Cost Proposal is enclosed
separately.
Thank you for honoring the Mini -Brooks
Act of California by keeping the attached LPA
fee schedule sealed until selection has been
made based on qualifications.
LPA ... CREATING
Agenda 4 B. 1 (c) Revised
Alleethig Date: August 17, 2010
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CITY COUNCIL> AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: I James DeStefano, City Manager
TITLE: Approval of Contract with LPA, Inc to provide architectural services for a
City Hall 'and Library building in an amount not to exceed .$496,840
authorize a 5% contingency ($24,842) for a total authorization of
$521,682; and authorize the City Manager to execute a contract with
Linda Dernmers to provide Library consulting services in an amount not to
exceed $35,000.
RECOMMENDATION:
Approve contract with LPA, Inc.; authorize City Manager to award contract to Linda
Dernmers; and appropriate necessary funds from General Fund reserves.
FINANCIAL SUMMARY:
There are sufficient funds available in the City's unrestricted General Fund reserves for
this purpose. Upon approval of the contract, City staff will finalize the details of a
reimbursement agreement with Los Angeles County for the cost of LPA's library design
services ($316,350) plus the cost of the reimbursable expenses estimated at $16,650.
The City will absorb the cost of the City Hall design ($155,610) plus reimbursable
expenses estimated at $8,190, and the Library consultant costs ($35,000). The Library
consultant will represent the City in design meetings with the architect and County.
The City currently leases office space in the AQMD Government Center. The City has
leased office space for use as a City Hall since incorporation in 1989. The existing
lease with the AQMD will expire in February 2011. Staff has been in discussions with
AQMD executive management about acquiring additional office space and extending
the current lease for another 10 years.
During the lease extension discussions, the building across the street, 21810 Copley
Drive, became vacant and City staff inquired if the owners were interested in selling the
building. The owners indicated they were interested in selling the property and the City
secured an appraisal of the property and entered escrow to purchase the building for
$9,917,100 which is within the value range of the appraisal. Escrow on the property is
estimated to close before August 31, 2010.
At this time, the County Supervisor has not approved constructing the library. The
Supervisor wants to review the completed design documents and reassess the
construction costs at that time before approving the construction budget. By combining
the design of the Library and City Hall facilities under a single contract both the City and
County will realize, a 5% cost reduction.
LIBRARY CONSULTANT
Earlier this year the City secured the services of Library Consultant Linda Demmers to
evaluate the first floor of the new building. as a potential library site. Ms. Demmers is a
recognized expert in library services and design. She is currently working on similar LA
County library project remodels or new construction projects in West Hollywood, Malibu,
and Manhattan Beach. City staff recommends the City Council authorize the City
Manager to enter into an agreement with Ms. Demmers for library programming and
design services in an amount not to exceed $35,000. Ms. Demmers will represent the
City's interest during the design process and in meetings between the architects and the
County of Los Angeles.
PREPARED BY:
David Doyle
Assistant City Manager
Attachments
1. LPA Contract
2. City's Request for Proposal
3. LPA's Scope of services
Agenda 48.1 c
Meeting Date: August 17, 2010
CITY COUNCIL AGENDA �R REPORT
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TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
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TITLE: APPROVAL OF FACILITY LEA E AGREEMENT WITH SOUTH COAST
AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) FOR USE OF
MEETING ROOM FACILITIES
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
If approved, the City would pay $2,000 per month ($24,000 per year) for use of
SCAQMD meeting facilities. An annual increase of 2.5% would apply each year.
BACKGROUND/DISCUSSION:
With the purchase of the building at 21810 Copley for use as the City's long-term City
Hall and as the new location of an improved Diamond Bar Library, the City must also
secure appropriate and accessible public meeting space for Council and Commission
meetings. However, housing both the City's and Library's operations in the buildings
leaves little room for a dedicated public meeting space. Additionally, a preliminary study
by staff found that the construction of a Council Chambers at the new building would
present very significant construction and ongoing personnel and equipment
maintenance costs.
With these factors in mind, the City Manager began negotiations with SCAQMD to
secure the long-term use of the auditorium and meeting room facilities that currently
house City meetings. SCAQMD has agreed to the following lease terms:
® 20 year lease term, commencing with the City's completed move to the new City
Hall facility.
® Use of the SCAQMD Main Auditorium, Hearing Board Room, CC-8/Study
Session Room, and storage space next to AN Control Room for up to 70 public
meetings per year.
® An additional meeting charge of $350 will be charged for each City use beyond
the 70 meeting cap (if necessary).
® SCAQMD may terminate the agreement by giving notice a minimum of one year
in advance.
Staff believes the terms of this agreement present the most cost-effective option for the
City. Leasing SCAQMD space eliminates potentially millions in construction and
equipment costs and up to $100,000 in annual personnel costs related to an AN
technician while allowing the City to fully accommodate the Diamond Bar Branch of the
County Library at the new building.
Prepared by:
Ryan McLean
Assistant to the City Manager
Attachments:
1. Facility Lease Agreement
I FACILITY LEASE AGREEMENT 0
This Lease Agreement ("Lease") is made and entered into on this — day of
2011, by and between the South Coast Air Quality Management District, a public body
corporate and politic ("Lessor") and the City of Diamond Bar, a municipal corporation
organized under the laws of the State of California ("Lessee"). The Lessor and Lessee may
be referred to herein individually and collectively as the "Party" or "Parties."
RECITALS
A. Lessor is the owner of the property located at 21825 E. Copley Drive, Diamond Bar, CA
91765 ("Premises").
B. Lessee currently leases the Premises from Lessor for the purpose of housing its
administrative offices ("City Hall") and to conduct meetings of its City Council and its
subordinate appointed bodies ("Meetings").
C. In 2011, Lessee will be relocating from the Premises into a new building that will house
its administrative offices.
D. Lessee desires to continue leasing meeting room space from Lessor located at the
Premises in which Lessee will continue to conduct its Meetings.
E. Lessor is willing to make its meeting facilities available to Lessee for this purpose under
the terms and conditions set forth herein.
NOW THEREFORE, IN CONSIDERATION OF THE FOREGOING, THE PARTIES AGREE
AS FOLLOWS:
1. Term. The term of this Lease shall be for a period of twenty (20) years ("Original Term")
commencing on the day of , 2011 ("Commencement Date") and ending
on the day of , 20 ("Expiration Date"). This Lease may be extended
or renewed upon mutual written consent of the Parties.
2. Description of Premises. The Lessee is leasing from the Lessor the following rooms
("Facilities") within the Premises:
a) South Coast Air Quality Management District – Main Auditorium;
b) Hearing Board Room;
c) Room CC -8 - Study Session Room;
d) Small Storage space in electrical room adjacent to Audio Visual (AN)
room.
Page 1 of 6
3. Use. Lessor agrees to allow Lessee use of the Facilities for its Meetings for municipal
purposes in accordance with the meetings schedule attached hereto as Exhibit A and
incorporated herein by reference ("Meetings Schedule"). In the event that Lessee requires use
of the Facilities for Meetings that are not included on the Meetings Schedule ("Additional
Meetings"), Lessee shall transmit written notice to Lessor requesting use of the Facilities for
such Additional Meetings ("Additional Meetings Request"). The Parties will use best efforts to
cooperate with each other to accommodate Lessee's Additional Meetings Requests.
4. Parking. Lessor will allow Lessee's officials, staff and invitees to utilize unreserved
parking spaces in Lessor's parking lot at the Premises in connection with Lessee's Meetings.
5. Rent. Lessee will pay Lessor rent for the use of the Facilities for its Meetings in the
amount of TWO THOUSAND AND NO/100 DOLLARS ($2,000.00) per month ("Rent"). The
Rent shall be increased on an annual basis, with the first adjustment starting on July 1, 2012,
by an amount equal to 2.5 percent (2.5%).
In addition to the Rent, Lessee will pay THREE HUNDRED AND FIFTY AND NO/100
DOLLARS ($350.00) ("Additional Meeting Charge") for each of the Additional Meetings.
Unless modified in writing and signed by both parties, the Additional Meeting Charge shall
remain the same throughout the Original Term.
6. Payment. Lessee shall cause payment of Rent to be received by Lessor in lawful
money of the United States in advance on or before the first day of each month during which
this Lease is in effect ("Rent Due Date"). Additional Meeting Charges incurred during any
month shall be paid in arrears concurrently with the next month's rent.
7. Condition of the Facilities Upon Conclusion of Each Meeting. Lessee agrees to
keep and maintain the Facilities in good condition and repair and to return the Facilities to
Lessor at the conclusion of each Meeting in the same condition as when Lessee took
possession of the Facilities.
8. Services Provided by Lessor. Prior to each Meeting, Lessee shall find the Facilities in
a "Broom Clean Condition," which is defined herein as a room with all trash containers and
recyclable bins emptied, all personal items removed, clean table tops and floors that have
been swept, vacuumed and/or mopped. In addition, Lessor shall provide, operate and
maintain all communications and audio visual equipment for recording and televising the
Meetings, which include but are not limited to microphones, television cameras, projectors and
screens. Lessor shall also provide utility services for the Facilities. Notwithstanding the
foregoing, Lessee acknowledges that air conditioning servicing the Premises will be inoperable
between the hours of 10:00 p.m. and 6:00 a.m. on weekdays and 9:00 p.m. and 6:00 a.m. on
weekends.
9. Common Areas. Lessor grants to Lessee, for the benefit of Lessee and its employees,
officials, officers, agents, volunteers and invitees, the nonexclusive right to use the restrooms,
hallways, stairwells and parking areas subject to any rights, powers, and privileges reserved by
Lessor under the terms of any rules and regulations governing the Premises.
Page 2 of 6
10. Maintenance; Repairs and Alterations. Notwithstanding Lessee's obligation to keep
the Facilities in good condition and repair, Lessor shall be responsible for the maintenance
and repair of the Facilities beyond normal wear and tear. Any alterations to the Facilities by
Lessee are prohibited without the written approval of the Lessor.
11. Liability Insurance. Lessee shall obtain and keep in force during the Original Term,
insurance coverage ("Insurance Coverage") protecting Lessee and Lessor as an additional
insured against claims for bodily injury, personal injury and property damage based upon or
arising out of Lessee's use of the Facilities and all areas appurtenant thereto. Lessee's
coverage through the California Joint Powers Insurance Authority shall satisfy this
requirement.
12. Indemnity. Except for Lessor's negligence or willful misconduct, Lessee shall
indemnify, protect, defend and hold harmless Lessor and its officers and employees from and
against any and all claims, damages, liens, judgments, penalties, attorneys' and consultants'
fees, expenses and/or liabilities arising out of or in connection with the use and/or occupancy
of the Facilities by Lessee or its invitees, including, but not limited to, any injury or damage to
persons or property caused directly or indirectly, in whole or in part, by any willful or negligent
actor omission on the part of Lessor, its invitees, employees, subcontractors, agents or
representatives. If any action or proceeding is brought against Lessor by reason of any of the
foregoing matters, Lessee shall upon notice defend the same at Lessee's expense by counsel
reasonably satisfactory to Lessor and Lessor shall cooperate with Lessee in such defense.
13. Default. In the event of a default made by Lessee in the payment of rent when due to
Lessor, Lessee shall have fifteen (15) days after receipt of written notice thereof to cure such
default. In the event of a default made by Lessee in any of the other covenants or conditions
herein to be observed and performed by Lessee, Lessee shall have thirty (30) days after
receipt of written notice thereof to cure such default. In the event that the Lessee shall fail to
cure any default within the time allowed under this paragraph, Lessor may declare the term of
this Lease ended and terminated by giving Lessee written notice of such intention.
14. Notice. Any notice required to be made or given pursuant to the provisions of this
lease may be either personally served upon the party or deposited in the United States mail,
postage prepaid.
Lessor: South Coast Air Quality Management District
Attn: Executive Director
21865 E. Copley Drive
Diamond Bar, CA. 91765
Lessee: City of Diamond Bar
Attn: City Manager
21825 E. Copley Drive
Diamond Bar, CA 91765
Page 3 of 6
Any notices so given pursuant to the provisions of this paragraph will be deemed served
twenty-four hours (24) after the deposit thereof in the United States mail.
15. Attorneys Fees. The Parties agree that in the event any action is instituted concerning
any of the provisions of this Lease, each party shall bear its own attorneys fees and costs of
suit.
16. Assignment and Subletting. Lessee may not assign or sublease all or any portion of
the Facilities without the Written consent of the Lessor.
17. Successors. Subject to prior provisions, this Lease is binding upon and inures to the
benefit of the heirs, assigns and successors of interest of the Parties.
18. Termination. Notwithstanding any other provisions of this Lease, both Parties reserve
the right to terminate the lease at any time and without cause upon twelve (12) months written
notice to the other Party.
19. Severability. The invalidity of any provision of this Lease, as determined by a court of
competent jurisdiction, shall in no way affect the validity of any other provision hereof.
20. Miscellaneous. Unless otherwise specifically indicated to the contrary, the word
"days" as used in this Lease shall mean calendar days. Time is of the essence with respect to
performance or observance of the obligations hereunder by the Parties to this Lease.
21. Governing Law; Venue. This Lease shall be interpreted and governed according to
the laws of the State of California. Any action filed in any court for the interpretation or
enforcement of the terms, covenants and conditions referred to herein will be filed in the
applicable court in Los Angeles County, California.
22. Entire Agreement. This Lease supersedes any and all other agreements, either oral
or written, and contains all of the covenants and agreements between the Parties. Each Party
to this Lease acknowledges that no representations, inducements, promises, or agreements,
oral or otherwise, have been made by any Party or anyone acting on behalf of any Party,
which is not embodied herein, and that no other agreement, statement, or promise not
contained in this Lease will be valid or binding. Any modification of this Lease will be effective
only if it is in writing executed by the Parties hereto.
23. Counterparts. This Lease may be executed in any number of counterparts, all of
which must constitute but one original.
24. Non -waiver of Terms, Rights and Remedies. Waiver by either Party of any
conditions of performance will not be a waiver of any other condition of performance.
25. No Construction of Agreement Against Any Party. Each Party has cooperated in
the drafting and preparation of this Lease and relied on the advice of its respective attorneys.
Page 4 of 6
Therefore, this Lease will not be construed against any Party on the basis such Party drafted
this Agreement or any provision within it.
26. No Third Party Beneficiaries. There are no intended third party beneficiaries of any
right or obligation assumed by the Parties. All rights and benefits under this Agreement inure
exclusively to the Parties.
27. Headings. Paragraph headings are only for convenience and will not be used to
construe meaning or intent.
IN WITNESS WHEREOF, the parties have executed this Lease as of the day set forth above.
LESSOR:
South Coast Air Quality Management District,
a' public body corporate and, politic
By:
Barry R. Wallerstein, Executive Director
LESSEE:
City of Diamond Bar, a municipal corporation
By:
James DeStefano, City Manager
ATTEST:
LO -A
Tommye Cribbins
City Clerk
am
Michael Jenkins
City Attorney
IN
Page 5 of 6
Kurt Wiese
General Counsel
MEETINGS SCHEDULE
The City shall be permitted to use the Facilities up to seventy (70) times annually for any
combination of the following:
1. City Council Meetings: First & Third Tues. of the Month (24 per year)
2. Planning Commission Meetings: Second & Fourth Tues. of the Month (22-24 per year)
3. Parks & Recreation Commission Meetings: Fourth Thurs. of the Month (9-10 per year)
4. Traffic & Transportation Commission Meeting: Second Thurs. of the Month (9-10 per year)
5. Other Special Meetings (1 -2 per year)
Any use exceeding the seventy (70) provided in Exhibit A will trigger the "Additional Meeting
Charge" as provided in Paragraph 5 of the Facility Lease Agreement.
Page 6 of 6
