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Home My WebLink About05/18/2010(.IIv o Diamond Bar City Council Agenda Tuesday, May 18, 2010 5:15 p.m. — Study Session 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Caro! Herrera Steve Tye Mayor Mayor ProTem Ling -Ling Chang Ron Everett Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins 9 City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. in an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 71 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. the City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon ROS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 HIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME -WARNER CABLE CHANNEL 3 AND VERIZON ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 18, 2010 Next Resolution No. 2010-13 Next Ordinance No. 03 (2010) STUDY SESSION: 5:15 p.m., Room CC -8 ► Review of Draft Budget for FY 2010-11 —Discussion and Action. ► User Fee Study — Discussion. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Monsignor James Loughnane, St. Denis Catholic Church Council Members Chang, Everett, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 1.1 Presentation of City Tile to CVS Pharmacy #9667, 300 S. Diamond Bar Blvd., as Business of the Month for May, 2010. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. May 18, 2010 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 25, 2010 - 7.00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.2 Parks and Recreation Commission Meeting — May 27, 2010 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.3 Memorial Day — May 31, 2010 — City Hall will be closed in observance of Memorial Day, City offices will reopen Tuesday, June 1, 2010. 5.4 City Council Meeting — June 1, 2010- 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 Neighborhood Meeting at Silver Tip Park — June 12, 2010- 10:00 a.m., 900 Longview Dr. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of May 4, 2010 — Approve as submitted. (b) Regular Meeting of May 4, 2010 —Approve as submitted. 6.2 Planning Commission Minutes — Regular Meeting of April 27, 2010 - Receive and file. May 18, 2010 PAGE 3 6.3 Ratification of Check Register — Dated April 29, 2010 through May 13, 2010 totaling $685,579.26. Requested by: Finance Department 6.4 Second Reading of Ordinance No. 03 (2010): An Ordinance of the City Council of the City of Diamond Bar Amending the Zoning Regulations Governing Group Homes and Adopting Provisions for Reasonable Accommodation. Recommended Action: Approve Second Reading by Title Only, Waive full Reading and Adopt Ordinance No. 03(2010). Requested by: Community Development Department 6.5 Approve Contract Amendment No. 5 with Advantec Consulting Engineers for the On -Going Citywide Traffic Signal Timing Program in the Amount of $26,000 for a Total Authorization Amount of $26,000. Recommended Action: Approve. Requested by: Public Works Department 6.6 Appropriate $65,000 from the Traffic Improvement Fund and Approve Contract Amendment with Fehr & Peers in the Amount of $65,000 for Professional Services Related to the State Route 57/60 Freeway Congestion Relief Strategy. Recommended Action: Appropriate and Approve. Requested by: Public Works Department 6.7 Approve Amendment No. 10 with Excel Landscape for Landscape Maintenance Services at Lighting and Landscape Maintenance District Nos. 38, 39 and 41 for FY 2010/11 in the Amount of $329,675; Plus a Contingency Amount of $43,000 for As -Needed Work, for a Total Authorization of $372,675, Subject to Adoption of the FY 2010/1 Budget. Recommended Action: Approve. Requested by: Community Services Department May 18, 2010 PAGE 4 6.8 Approval of FY 2010-11 City Council Goals and Objectives. Recommended Action: Approve. Requested by: City Manager 6.9 Approval of Adjourning the June 1, 2010 City Council Meeting to June 15, 2010. Recommended Action: Approve. Requested by: City Manager 6.10 Adopt Resolution No. 2010 -XX: Amending Resolution 2009-37 Establishing Salary Grades and Fringe Benefits for All Classes of Employment Effective July 1, 2010. Recommended Action: Adopt. Requested by: City Managers Department 6.11 Approval of Contract with The ComDyn Group, Inc. for As -Needed Information Technology Services in an amount Not -to -Exceed $32,500 for FY 2010-11. Recommended Action: Approve. Requested by: IS Department 6.12 Acceptance of Work Performed by Southern California Contractors for Construction of Sycamore Canyon Park ADA Retro -Fit of the Restroom/Office Building; Direct the City Clerk to File the Notice of Completion and Release the Retention Thirty -Five Days after the Recordation Date. Recommended Action: Accept. Requested by: Community Services Department 6.13 (a) Adopt Resolution No. 2010 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape. District No. 38 and Direct the City Clerk to Advertise the Public Hearing to be Set for the June 15, 2010 Regular Meeting. Recommended Action: Adopt. May 18, 2010 PAGE 5 (b) Adopt Resolution No. 2010 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 39 and Direct the City Clerk to Advertise the Public Hearing to be Set for the June 15, 2010 Regular Meeting. Recommended Action: Adopt. (c) Adopt Resolution No. 2010 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 41 and Direct the City Clerk to Advertise the Public Hearing to be Set for the June 15, 2010 Regular Meeting. Recommended Action: Adopt. Requested by: Public Works Department 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 Adopt Resolution No. 2010 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2010 and Ending June 30, 2011 Including Maintenance and Operations, Special Funds and Capital Improvements; and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: STUDY SESSION NO. 1 REVIEW OF DRAFT BUDGET FOR FY 2010-11 DOCUMENTATION UNDER COUNCIL CONSIDERATION ITEM 8.1 Study Session No. 2 Memo To: Honorable Mayor and Members of the City Council From: Ryan McLean, Assistant to the City Manager Date: May 18, 2010 Re: User Fee Study Discussion At the May 18 Study Session, staff will continue the discussion of recommended increases to the City's User Fee Schedules, which have for the most part remained unchanged since 1998. In addition to the draft staff report, full draft versions of the recommended fee schedules are included for review. Please contact me with any questions. CITY COUNO L Agenda # Meeting Date: 2010 . Y AC:JIi.NDA RIZ TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: RESOLUTION 2010 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING AND ADOPTING A SCHEDULE OF RATES, FEES, AND CHARGES FOR SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT, PUBLIC WORKS, AND COMMUNITY SERVICES DEPARTMENTS OF THE CITY OF DIAMOND BAR RECOMMENDATION: Adopt. FISCAL IMPACT: The recommended fee adjustments will generate additional revenue that will partially offset the City's true cost of providing services, but do not reach full cost recovery levels. Despite the recommended increases, nearly all of the City's service costs will remain subsidized. If adopted, revised development services fees will become effective 60 days after Council approval, while those for Community Services would be implemented immediately. BACKGROUND: Pursuant to California law, the City is authorized to implement fees for municipal services, provided they do not exceed the estimated reasonable cost of providing the service. Reasonable costs may account for not only the direct costs of providing the service, but all eligible incidental expenses incurred in doing so. Under these guidelines, "user fees" are levied when City services are provided to individuals, groups, or businesses, often for personal or financial benefit, and differ from general purpose revenues that fund universally beneficial programs or services like public safety. Therefore, the general assumption is that the cost of providing these services should be primarily borne by the individual receiving the benefit rather than be fully subsidized by the City, and in turn, the local population as a whole. The City has not adjusted user fee levels since 1998. To more accurately determine the City's true and current cost of providing services, the Council approved staff's request to commission a comprehensive user fee study with the following goals in mind: 1. Determine the City's real cost of providing user fee -related services by reviewing all direct and indirect costs of providing the service, including City personnel, consultants (where applicable), City Hall rental and maintenance, and equipment and supplies. 2. Develop a legally defensible full -cost recovery method for calculating the City's user fees. 3. Identify where existing user fee levels should be adjusted and where new fees should be implemented. After soliciting proposals, the City enlisted the services of Maximus, Inc., a firm with extensive experience developing user fee reports for California cities. In addition to analyzing standard employee costs, Maximus worked closely with each affected City department to establish time and volume estimates for each user fee activity, while also examining administrative and consultant costs and infrastructure expenditures related to the Pentamation finance system and CityView software implementation. This data provides for a more accurate reflection of service costs than a simple standard hourly personnel rate that does not account for such additional factors. The study also considered centralized City-wide overhead costs that are budgeted for each year to support programs and services across departments. The Cost Allocation Plan (CAP) allocates these generally budgeted costs to the direct service departments and adds them to the actual cost of the activity in the new fee schedules in the final User Fee Study Report. The extensive all-encompassing data collected during the initial period was used to create the full - cost recovery fee schedules contained in the final report, which Maximus recommends the City adopt as presented. These schedules also serve as the maximum legally defensible fee levels the City may charge for each category of service. Staff and consultants also reviewed current schedules to determine where new fees are appropriate and which existing fees should be removed. STANDARD PHASED USER FEE ADJUSTMENTS Staff has carefully reviewed the final report and Maximus' recommendations, noting that full cost - recovery requires the vast majority of user fees to be significantly increased from current levels. To provide additional context, staff also collected and reviewed the fees of LA County and several other local cities with similar size and organizations. Recognizing the balance between the City's need to recover costs and the implementation of manageable customer rates that retain the City's resident and business friendly practices, staff has developed a standard phased approach to user fee rate adjustments depending on the category. The following recommendations apply primarily to Community Development/Planning, Public Works/Engineering, and Building & Safety — EP&M fees, with some exceptions (noted where applicable). a. Since the City's last user fee rate adjustments in 1998, the Federal Bureau of Labor's annual Consumer Price Index (CPI) has increased by 29.4%. b. A three-year phased increase will be applied beginning July 1, 2010 until the 29.4% CPI difference is achieved (an average increase of 9.8% annually). c. User fees currently set at levels above the legally defensible maximum will be immediately reduced to the rates recommended in the User Fee Study Report. d. Where new fees are proposed, staff recommendations (based on the City's experience and business practices and a review of fees in similar jurisdictions) are used. These recommendations shall be in effect immediately without phasing. e. If the difference between the full cost recovery level and a current fee is less than the 29.4% CPI adjustment, the three year phased increase will be implemented to close the difference. f. An annual escalator based on the CPI of the previous twelve months (March to March) will be applied at the time of the adoption of the municipal budget each year forward. This factor will be applied during the phasing period to ensure the City's adjustments remain current. g. All non -incremental fees will be rounded to the nearest five dollars (not to exceed maximum legally defensible levels). CITY STAFF HOURLY RATEWDEPOSIT BASED FEES Deposit -based fees are used primarily in the Community Development and Public Works/Engineering Departments. In these cases, the user makes a deposit based on the type of project. The deposit is then drawn down upon based on the hourly rates of overall time spent by City Staff or consultants (rates varying based on the consultant) to process the request. Based on the size and scope of the project, a supplemental deposit or refunding of the deposit's balance may be required. The City's current fee schedules set a standard hourly rate for City Staff to apply to deposit -based projects based on 1998 staffing levels, budget figures, and project volumes, as follows: Current City Staff Hourly Rate: $85 If today's City expenditures and staffing levels were applied to the 1998 formula, the standard Staff Hourly Rate would be $180.20, an increase of 112%. To provide further reference, the final User Fee Study conducted by Maximus found current departmental blended hourly staff rates to be: Community Development: $156.05 (increase of 83.59% over current rate) Public Works: $165.48 (increase of 94.68% over current rate) Due to the significant increases to the end user presented by each of these examples, staff recommends applying the phased CPI escalator of 29.4% to the current $85 hourly rate as described above. Over the three year phasing period, the City Staff Hourly rate would increase from $85 to approximately $110. Current Hourly Rate Year 1 Adi. Year 2 Adi. Year 3 Adi. $85 $93.33 $101.66 $109.99 DEPARTMENTAL EXAMPLES 1. COMMUNITY DEVELOPMENT/PLANNING FEES: The standard Plot Plan Review is one of the most routinely requested user fee services in Community Development. Staff's recommendations result in the following: Full Cost Recovery - Maximus $588.66 Staff Recommendation: Current Year 1 Adi. Year 2 Adi. Year 3 Adi. Ministerial: Plot Plan (Project) $170.00 $186.66 $203.32 $219.98 Note: There will be no increase/adjustment applied to the City's business license fees. 2. PUBLIC WORKS/ENGINEERING FEES: Grading Plan Checks & Inspections for projects between 101-1000 cubic yards are among the most routine user fee activities in Public Works/Engineering. Staff's recommendations result in the following: Plan Check Inspection Full Cost Recovery - Maximus $1,194.79 $769.45 Staff Recommendation: Current Year 1 Adi. Year 2 Adi. Year 3 Adi. Grading Plan Check 101-1000 CY (Flat Fee) $191.00 $209.72 $228.44 $247.15 Grading Inspection 101-1000 CY (Flat Fee) $185.50 $203.68 $221.86 $240.04 3. BUILDING & SAFETY — EP&M FEES: Current fee schedules for Electrical, Plumbing, and Mechanical (EP&M) services provided by the Building & Safety Division differ slightly in structure from those in Planning and Public Works/Engineering. The two part fee system includes single stand-alone fees for each individual item as well as minimum inspection fees for each project category, currently set at the following rates: Electrical: $40.50 Plumbing: $41.50 Mechanical: $42.50 For small and medium-sized projects in which the single stand-alone item fee is less than the minimum inspection rate, a minimum total fee for the project is developed using the following components: • The minimum inspection fee unique to each category listed above • A $25 permit issuance fee • A $1 retention fee to offset document scanning/storage costs • A single stand-alone fee applies to each additional item in the same category. Further permit issuance and retention fees do not apply. Larger projects with single stand-alone fees greater than the minimum rate are based on the following: • The single stand-alone inspection fee • A $25 permit issuance fee • A $1 retention fee to offset document scanning & storage costs • The single stand-alone fee applies to each additional item in the same category. Further permit issuance and retention fees do not apply. Like the City's Planning and Public Works/Engineering fees, EP&M fees have not been adjusted since 1998. Staff recommends the following adjustments: a. The three-year phased CPI increase and other standard adjustments described above will be applied to the following EP&M fee components: • Minimum inspection fee for each category (electrical, plumbing, and mechanical) • Single stand-alone item fees • Standard permit issuance fee b. The standard retention fee for each issuance will be increased from $1 to $2 to better capture the cost of records management and storage. An example for a Water Heater, a common small EP&M user fee project in which the minimum fee applies: Full Cost Recovery - Maximus $115.11 Staff Recommendation: Current Year 1 Adi. Year 2 Ado. Year 3 Adi. Minimum Inspection Fee: Plumbing $41.50 $45.57 $49.63 $53.70 Permit Issuance Fee $25.00 $27.45 $29.90 $32.35 Retention Fee $1.00 $2.00 $2.00 $2.00 Total $67.50 $75.02 $81.53 $88.05 Additional Single Stand -Alone Item $10.90 $11.97 $13.03 $14.10 An example for a Residential Air Conditioner, 500,001+ BTUs, a larger EP&M user fee project in which the single stand-alone item fee is greater than the minimum inspection fee: Full Cost Recovery Maximus $164.23 Staff Recommendation: Current Year 1 Adi. Year 2 Adi. Year 3 Adi. Single -Stand Alone Item $87.30 $95.86 $104.41 $112.97 Permit Issuance Fee $25.00 $27.45 $29.90 $32.35 Retention Fee $1.00 $2.00 $2.00 $2.00 Total $113.30 $125.31 $136.31 $147.32 Additional Single Stand -Alone Item $87.30 $95.86 $104.41 $112.97 4. BUILDING CONSTRUCTION FEES: Historically, the City has based its building construction fee schedules on valuation tables published by the International Conference of Building Officials (ICBO), now known as the International Code Council (ICC). These tables, which have become industry standard, assign values to each square foot of construction based on the building type. The City's building construction fees are then based on these standard values. Unlike other user fees, they have received semi -regular updates as ICBO/ICC published new tables. In the final User Fee Study report, Maximus recommends the City implement a wholesale change in methodology, scrapping the use of published valuation tables in favor its "NEXUS" model. The "NEXUS" model establishes fees based primarily on project square footage and type in combination with staff time estimates and volumes rather than project valuation. However, staff is concerned that this wholesale change not only results in significant fee increases across the board, but may result in fee volatility over time due to the reliance on changing project volumes. Therefore, staff recommends the City Council retain the current valuation -based model without changes. To summarize: a. Building construction fees shall continue to be based on the latest industry -standard valuation tables published by the ICC. b. Since ICC has updated the valuation tables over the period, no additional increase is necessary. c. Updated ICC valuation tables will be applied concurrently with other annual user fee updates upon adoption of the municipal budget. 5. COMMUNITY SERVICES FEES Fees for services provided by the Community Services Dept, including those for the use of the Diamond Bar Center and other facilities, are often heavily subsidized to ensure the City's programs and public facilities are accessible and affordable to residents. Recognizing this, Community Services staff based their recommendations on previous Council direction, inflation factors, market rates, and internal cost relationships rather than the standard phased CPI escalator used elsewhere. Examples: DBC Facility Rental - Staff recommendations for a resident, 10 -hour weekend rental of the Grand View Ballroom, with outdoor use and reception package A: Full Cost Recovery - Maximus qVB, Weekend, Resident, Per 6 hours $7,373.13 GVB, Weekend, Resident, Each Add'I Hour $460.82 (4 hours) DBC Outdoor Usage Fee $768.03 DBC Reception/Party Package, Option A $1,075.25 Total $11,059.69 Staff Recommendation: GVB, Weekend, Resident, Per 6 hours Current Recommended $2,400.00 $2,640.00 GVB, Weekend, Resident, Each Add'I Hour $150.00 (4 Hours) $220.00 (4 Hours) DBC Outdoor Usage Fee $250.00 $300.00 DBC Reception/Party Package, Option A $350.00 $400.00 Total $3,600.00 $4,220.00 Heritage Park Community Center Facility Rental - Staff recommendations for a 6 -hour weekend rental of Community Room by a non-resident: Full Cost Recovery - Maximus $344.35 per hour $2,066.10 For 6 Hours Staff Recommendation: Current Recommended Community Room, Per Hour, Non -Resident $65.00 (Per Hour for 6 Hours) $84.00 (Per Hour For 6 Hours) Total $390.00 For 6 Hours $480.00 For 6 Hours Contract Classes - Staff recommendations for Administration fee, Contract Classes: Full Cost Recovery - Maximus $11.39 Staff Recommendation: Current Recommended Administration Fee, Contract Classes $5.00 $7.00 "This fee is applied to the cost of each contract class. For example, an eight-week Pilates class will increase from $85 to $87. RECOMMENDATION: To better account for the City's cost of doing business over the past twelve years, staff believes it is appropriate to implement increases to user fees. The implementation strategy maintains resident and business friendly practices while phasing in measured increases to recover additional service costs. With this, staff recommends the Council adopt the attached resolution to adjust the City's user fees. Prepared by: Ryan McLean Assistant to the City Manager City of Diamond Bar Community Development/Planning New Fee Schedule Full Cost 2010-111,- ?2012 13 s, Full Cost Recovery 1,-p Top " Fee Name Unit Current Fee- Recovery % Change +CPI Notes Deposit Advance—Annexation (T&M) $4,000.00 $20,936.13 423.40% $4:3 Z. 4:00-: :`$5;176.00 Advance— Development Deposit (Zoning) Code Amendment (T&M) $4,000.00 $5,332.99 33.3296 .$4, 92.�06- 4,784M 01. L Advance—Development Deposit Agreement (T&M) $3,000.00 $39,251.83 1208.39% $3 . ;294.00. $31-589.00-.,."- -.11,882.0011_ Advance—General Plan Deposit Amendment (T&M) $5,000.00 $5,332.99 6.66%, '-," $5�j332-.99 Deposit Advance—Specific Plan (T&M) $4,000.00 $38,302.55 857.56% '6 $4,-392-..00" :.$4-;784'00 176.00. Advance—Zone Change/Map Deposit Amendment (T&M) $4,000.00 $5,332.99 33.32% .$ 9- N 392.1 41 OT! 06 7 '4._ 8 1! 6- 5, DO-- Current—Administrative Deposit Development Review (T&M) $1,000.00$2,641.42 164.14% $1,098.'00: 1-,,1'96xcOO_ $1,24.00 Current—Adult oriented Deposit Business/Entertainer Permit (T&M) $2,000.00 $2,331.76 16.59% .$2;1:10.59' Current—Animal Permit wo/Public Hearing Project $170.00 $546.53 221.49%=$203;32=' I, t d9 8, Current—Animal Permit Deposit w/Public Hearing (T&M) .:$700.00 $3,451.38 393.05% 768`6 ,0W 90 Current—Comprehensive Sign ;.4, Program Project $700.00 $2,498.27 256,90% 6611 0: Current—Conditional Use _x. 0 Permit, Minor Project 0 $2,832.60 183.26% �1,69 O'� V 8�.6 1 Current—Conditional Use Deposit Permit, Major (T&M) $2,000.00 $4,167.81 108.39% S2,196.00 '$2,392._00_- -S2',588-.00 Current—Development Deposit Review (T&M) $2,000.00 $4,296.58 114.83% 52,196.00- S2,392.-00- -:S2"588.0(Y Current—Extension of Time, wo/Public Hearing Project $85.00 $529.94 523.46% _$9333';;:,$109.99 Current— Extension of Time, w/Public Hearing Project $700.00 $2,166.30 209.47% 8768.60 $837.2i_ Current—Large Family Daycare Permit, wo/Public Hearing Project $0.00 $1,998.84 N/A $1,550 5501 New Fee Current—Large Family Daycare Permit, w/Public Hearing Project $0.00 $4,296.94 N/A '$3,300 .:"f V $3,300 New Fee Deposit Current—Parcel Map Waiver (T&M) $1,000.00 $1,269.79 26.98% SI.089.93 -:__$1,179.86-. - �-_4,51,269.791 Current—Parking Permit wo/Public Hearing Project $425.00 $1,940.15 356.51% $466.-65' ;.-'._::.55o8-.3O._ Current—Parking Permit Deposit w/Public Hearing (T&M) $1,000.00 $3,060.31 206.03% _51,098,00-1 .51,19G.00 -00 1,294. Current—Revision after TTM Deposit or TPM is Approved (T&M) $2,000.00 $4,253.87 112.69% $2,196. �-: 52,39_2.00 58.8-.0-0% Current—Temporary Use Permit wo/Public Hearing Project $170.00 $626.92 268.78% $186.66., $201.32. 5219;98 Current—Temporary Use Permit w/Public Hearing Project $700.00 $1,904.22 172.03% $768.60 S837 go:20 -5;80 Current—Tentative Parcel Deposit Map (TPM) (T&M) $3,000.00 $4,498.51 49.95% S3,294.00 —33,588.00.- 3,882.00 Current—Tentative Tract Map Deposit (TTM) (T&M) $5,000.00 $9,086.31 81.73%-. 55,490:00' 55-.-980:00- Current Tree Permit wo/Public Hearing Project $425.00 $1,059.99 149.41% $4666.65, $50830.. Current—Tree Permit w/Public Hearing lProject 1 $700.00 $2,509.58 258.51% 5769.60 905.-80 'q 4 Current—Variance, Minor Project $425.00 $2,530.90 495.50% $466.65- $508.30 $549-95 Deposit Current—Variance (T&M) $2,000.00 $3,388.94 69.45% $21196.00 Environ—CA Department of Fish and Game Admin Fee Project 1 $25.00 $187.57 650.28% •:_$27.45;$2 9.9 i yei,x -n -35 Environ—Environmental Deposit Impact Report (EIR) In-house (T&M) $40,000.00 $112,948.37 182.37% _ J .$43�92bO'd =$47;840.00' - Environ—Negative Deposit - Declaration (Internal) Hourly $2,500.00 $5,226.80 109.07% ---$2;745:00' :x'$2,990.00 Environ—Negative Deposit - K' Declaration Admin Fee to Bid Current fee is greater (External) (Hourly) $5,000.00 $2,574.45 -48.51%2,57445. _$2,574:45.-::`$2;574:45' 'than FCR Environ—Mitigation Deposit Current fee is greater Monitoring Program (T&M) $65,000.00 $9,839.89 -84.86%.. 9.1�89:� _..$9849.8!�,. 839.S9 than FCR Ministerial—Code Enforcement Plot Plan Project $340.00 $724.15 112.98% -378.' -31 406.6 9.96 Ministerial—Plot Plan Review Project $170.00 $588.66 246.27%$186.66: -' $219.98: Ministerial—Preliminary Deposit Project Review (T&M) $1,000.00 $1,744.78 74.48% $1,058:66.--.- -'A"'$--1-"'i96-.0b 1,294.002 Ministerial—Sign Review Project $50.00 $316.65 533.30% --90- ` $59.80' 64.70- Ministerial—Temporary Sign Review Project $25.00 $160.89 543.5.5%1." oning Clearance Ministerial—Zoning Project $30.00 $60.30 100-99%. -35.8& 38.82; Other—Appeal Project $500.00 $3,387.01 577.40% -'$59 8�-.-06"'T' Y " Other—CC&Rs Review (PW, Deposit Planning & City Atty Review) (T&M) $1,500.0 0 $2,304.55 53.64% 64 7c Q $ Other—Certificate of Compliance (PW, Planning) Project $500.00 $518.80 3.76%, Other—Film Permits Project $500.00 $539.73 7.95% $513.24 $526.49.- 5539.73--, Deposit Other—interpretation of Code (T&M) $500.00 $1,102.00 120.40% $549.QO -$598.00- $647.'00- Other—Public Convenience & ,Necessity (ABC) Project $170.00 $1,693.55 896.20%, 5186.66- $20332 $219:98 Business License (Application 1 Fee) Project $10.00 $99.08 890.78%1 $10.00'' --sio.soo- '-5-10.00 City of Diamond Bar Public Works/Engineering New Fee Schedule "Current Fees Include $25 Permit Issuance Fee Where Applicable Full Cost ':2010=11;: 2011=12. 201142.- Full Cost Full Recovery % -Proposed k Proposed• =°Proposed - Fee Name Unit Current Fee Recovery Change (+CPI)' _C ':_ (+CPI)a ' =`(tCPI): Notes Deposit As-Builts Review and Inspection (T&M) $2,000.00 $4,469.83 123.49% $2,196.00 ": -: $2;392:00 Deposit Certificate of Correction (T&M) $2,000.00 $2,287.64 14.38% $2,095:88 <j $2;191:76 ;$2;287.64 Current fee is greater Change of Address Each $525.00 $337.07 -35.80% $337.07: ' $33 7. --.,-$337:07 than FCR Deposit e Change of Improvement Plans (T&M) $2,000.00 $4,135.13 106.76% $2,196,00 =.x$2;392:00$2,588..00- Construction/Demolition Fee Each $0.00 $161.93 N/A -•:$160.00:.;='$2`60:00: = $160x00 New Fee Curb and Gutter Plan Check (Minimum Flat amount) Project $85.00 $1,412.12 1561.31% $93.33:$109:99 Curb and Gutter Plan Check (Incremental) per LF $0.00 $6.53 N/A $0.50. : $0. 0- $0.50- New Fee Curb and Gutter Plan Inspection (Minimum Flat Amount) Project $195.00 $927.54 375.66% $214:•1.1. •:$233`:22 "'_$252-33 Curb and Gutter Plan Inspection (Incremental) per LF $0.00 $28.61 N/A : $0.50 _ : '`$0;50 ; :$0:50 New Fee Staff recommends this Curb Core Inspection Each $255.00 $1,151.17 351.44% $110.00 .==..$:110:00 110.00 fee be reduced to $110 Parkway Drain Inspection Each $255.00 $1,815.78 612.07% - ; -$279.99. $3-04:48: x$329':9:7 Dedication/Vacation, 1-10,000 SF Each $1,250.00 $3,092.24 147.38% $:1;372.50h;$1;?95 _PQ ,$1517.50 :-,-$3;294'.00 Dedication/Vacation, >10,000 SF Each $3,000.00 $5,027.57 67.59% Deposit =;' : ;,::• a>>_:. Drainage Plan Check (T&M) $195.00 $2,850.95 1362.03% --' _`$214:11 ` :v=$33:22: Deposit Drainage Inspection (Rip -Rap) (T&M) $2,025.00 $2,153.78 6.36% -$2;-067.93 $2;116.25 _.$2',15-3J8' Driveway Approach Plan Check Each $85.00 $662.22 679.08% _$93,33 .v9 .099 Driveway Approach Inspection Each $280.00 $1,061.08 278.96% 307.44�-".. 4$83429 $36.2-.,.32. Encroachment Permit-Dumpsters, per day Each $45.00 $74.33 65.18% $49.41 1$53' 2 5813 Encroachment Permit-Dumpsters, per week Each $75.00 $74.33 -0.89% -$74.33 $74' ".$74:33 Easement Checking, 1-10,000 SF Each $1,250.00 $2,406.43 92.51% $11372-.50 2.$1,61A7:50 Easement Checking, >10,000 SF Each $3,000.00 $4,577.82 52.59% $3,294.00.. -" 00 Deposit Engineering Review (Other) (T&M) $2,000.00 $3,650.08 82.50% s$2,19 - 6.-.00 QQ NPDES Plan Check (Sediment & Erosion Control, SWPPP) Each $0.00 $464.29 N/A $464:2-9 -_$464-.24 '464J.9 New Fee NPIDES Inspection (Sediment & IN Erosion Control, SWPPP) Each $0.00 $746.82 N/A 746.8-2 New Fee Supplemental Submittal of Deposit Originals/Prints (after 3 submittals) (T&M) $2,000.00 $2,094.49 4.72% $7,01.50 �''`.$T;06:99 t_ Deposit Geotechnical & Geological Reports (T&M) $2,000.00 $2,985.44 49,27% '-$2,196.001_:-$2;392".00:x, $2,588:001 Deposit Geotechnical Observation (T&M) $0.00 $2,230.26 N/A '$2,000.00 '--$.2,'000.00= New Fee Grading Plan Check, 50-100 CY Each $216.00 $1,300.61 502.14%- $237'.'17 --'._:.$258.34 $27.9.50 Grading Plan Check, 101-1,000 CY (flat amount) Each $191.00 $1,194.79 525.55% 2d§, 2'`, Grading Plan Check, 101-1,000 CY (incremental) 100 CY $65.20 $65.30 0.15%1. Grading Plan Check, 1,001-10,000 21,t CY (flat amount) Each $777.60 $2,254.50 189.93% `--.$853:80 Grading Plan Check, 1,001-10,000 CY (incremental) 1,000 CY $53.90 $97.95 81.72% '$55.18. .64.-46 9�75 Grading Plan Check, 10,001- 100,000 CY (flat amount) Each $1,262.70, $3,255.55 157.82%___1;386;A-Ifl' 1-i51 Grading Plan Check, 10,001- 100,000 CY (incremental) 10,000 CY $32.00 $130.60 308.12% $35:14 $38.27 =;,..=•$41.41 Grading Plan Check, 100,001- 500,000 CY (flat amount) Each $4,142.00 $4,335.15 4.66% $4,206:38:.:$4,270:77_ Grading Plan Check, 100,001- :,;;•:= _ : ^:: "_:: `'::,.:.. 500,000 CY (incremental) 10,000 CY $88.10 $163.25 85.30% '.:-'.-$96;-73 `=. '$105"37 ' <$114:00 Grading Plan Check, 500,001+ CY Current fee is greater (flat amount) Each $7,668.70 $5,597.18 -27.01% " $5j50.1'8-<:-$5;597.18_ +:$5,597.18 than FCR Grading Plan Check, 500,001+ CY "- (incremental) 10,000 CY $88.10 $195.90 122.36% `-$96:73 '`_'.$105:37:.Jw-s<.$114:0.0 Grading Inspection, 50-100 CY Each $170.00 $1,534.07 802.39% 2:-,'-$106:66.:::'::•$203':32 Grading Inspection, 101-1,000 CY (flat amount) Each $185.50 $769.45 314.809" $203:6804 Grading Inspection, 101-1,000 CY - - (incremental) 100 CY $54.40 $85.82 57.76% $59:73: • =-$65:06 "-:?`$70.39 Grading Inspection, 1,001-10,000 "23 (flat amount) Each $675.60 $1,100.41 62.88% _ $80.02' 74-y`:CY Grading Inspection, 1,001-10,000 CY (incremental) 1,000 CY $45.60 $114.43 150.94% :- --:'$50:07 ,: =;`$54:54• ;_ " $59:`01 Grading Inspection, 10,001- 100,000 CY (flat amount) Each $1,085.40 $1,823.16 67.97% $11191.77 $1;298:14 x:$1;404:51 Grading Inspection, 10,001- 100,000 CY (incremental) 1,000 CY $29.10 $171.64 489.84% $31.95• ' •.:$34;50 _ $37:66 Grading Inspection, 100,001+ (flat Current fee is greater amount) Each $3,701.30 $2,340.95 -36.75% $2,340.95- "- $2;340:95'. =+$2,340:95 than FCR Grading Inspection, 100,001+' (incremental) 10,000 CY $72.60 $228.86 215.23% = - $79:71`' . :=;$86.8.3 :`4_$•9.3'94 Since this is a fully «; refundable deposit, staff House Numbering (Curb Painting) Each $1,000.00 $786.16 -21.38% $786.16. ;::: $756:1.6; �-'-,x$786:16. recommends it remain at Deposit Hydrology & Hydraulic Report (T&M) $2,000.00 $4,533.07 126.65% , $2;196:00 :; $2;392`00'f;$ 2i588.00 Subdivision Agreement Review and Preparation Each $255.00 1 $597.48 1 134.31%1- $279:99 :': $304:98 `T` 329 97 Improvement Security/Bonds Project $255.00 $883.56 246.49% $279.99 - $304.981 . $329.97 Industrial Waste Each $0.00 $647.71 N/A $500.00 $500.00. `.$560.00 New Fee Deposit Current fee is greater Field Inspection (Other) (T&M) $2,000.00 $672.98 -66.35% -$672.98 -72;-98 than FCR Lane Closure per Week $175.00 $612.01 249.72% $192-15 Z09-3.0 x F$22645 Traffic Control Plan Check Project $0.00 $2,411.59 N/A --$2,411.59: New Fee Traffic Control Plan Inspection Project $0.00 $2,112.00 N/A '$2,-006.00 00, 4 2;OO.OY00 New Fee Map Analysis, 1-5 lots/parcels Each $1,000.00 $4,078.86 307.89% -.:-$1,09.8.,09 4:00 Map Analysis, 6-10 lots/parcels Project $1,300.00 $5,670.90 336.22% .--'$1,427:40 -82420 "s..,,ob Map Analysis, 11-25 lots/parcels Project $1,750.00 $7,325.84 318.62%2 ��11§ t.50 '09 Map Analysis, 26-50 lots/parcels Project $2,800.00 $10,509.93 275.35% --$3,074-.40! -'-.�g,--3481-80 Map Analysis, 51-100 lots/parcels Project $4,350.00 $15,506.54 256.47% 7- -3 �4,-7, 0 `-$-,sjbf'6 19 Map Analysis, 101-150 lots/parcels Project $6,500.00 $18,198.98 179.98%;'.V 1 -37-D0 Map Analysis, 151+ lots/parcels Project $6,500.00 $21,445.96 229.94% Map Analysis, per lot over 150 Project $35.00 $172.14 391.83% $38.43 Deposit Lot Line Adjustment (T&M) $2,000.00 $2,925.92 46.30% $2,196:0":0 "!`:$2;392:00$2;588:00 Monitoring Well, Quarterly Project $0.00 $330.78 N/A $160.00,--..".,---$160.0 .00 New Fee Monitoring Well, Semi -Annual Project $195.00 $537.68 175.73% $21411-3.!.2-. $252:33 Monitoring Well, Annual Project $280.00 $951.47 239.81% $301.44. -it-- !-e-'-"--'.-?":'tic Z.3 2 Deposit Other Engineering Report (T&M) $2,000.00 $2,378.07 18.90% S2,116."021, $��ii 2,. .5. 51 3,7 . .-2-, -.,B'.Q7 Deposit Current fee is greater Re -Inspection Fee (T&M) $2,000.00 $545.40 -72.73% $545.40 than FCR Septic Tank Fee $2,025.00 $722.04 -64.34%-. .-$722.64 Current fee is greater Sewer Plan Check (Flat Fee) Project $255.00 $1,631.13 539.66% ---$279J9. -. 57 ISewer Plan Check (incremental) I per LF $1.70 $97-95 1 5661.65% = -'$1.87 j_,;"`$2.03 Sewer Plan Inspection (Flat Fee) Project $365.00 $927.54 154.12% -$400.77 $436;54 •$472.31 Sewer Plan Inspection = (Incremental) per LF $2.60 $57.21 2100.54% $2:85 Sewer Saddie/Lateral Project $280.00 $1,576.66 463.09% - ; ,$307:44'.x: �'-$3-34:88 Sewer System Overflow Project $0.00 $323.85 N/A . `-$320:06.._, _r$320:b0: ;:°$32.0.00. New Fee Sidewalk Plan Check (Flat Fee) Project $85.00 $1,631.13 1818.98% :":$9-j.38 ,,=,:$:101:66 -',;`$109:99 Sidewalk Plan Check (Incremental) per SF $0.00 $19.59 N/A °' ; $0.50 _., , i "$0.50-.:: "`"`-$0.50 New Fee Sidewalk Inspection (Flat Fee) per SF $195.00 $902.76 362.95% $214:11 :; '$23322• ;r$252z33 Sidewalk Inspection (Incremental) per SF $0.50 $57.21 11342.82% $0;55: ' _: "x$0:60 ';; : --.:$0:65 Street Improvement Plan Check (Flat Fee) Project $510.00 $1,631.13 219.83% $559y€98 Street Improvement Plan Check (Incremental) per SF $0.12 $85.82 71417.61%,==$O -$0:16 Street Improvement Inspection ;;z'`; a F., _ - ::::r-�•., (Flat Fee) Project $535.00 $927.54 73.37% :'=. $587:4-3 Street Improvement Inspection (Incremental) per SF $0.05 $114.43 228756.36% " =`--$0.05 :'-,;^' $0.0.6.: Stock Piling Project $195.00 $289.10 48.26% - . $214:11 :=.:$=233;:22 '-=:" $252:33 Stock Piling Inspection Project $195.00 $198.22 1.65% -$196.07 $1-97.1-5 :_-; -$198:22 Storm Drain Plan Check (Flat Fee) Project $225.00 $1,631.13 624.95% ` $247.•.05 Storm Drain Plan Check (Incremental) per LF $1.70 $97.95 5661.65% :$1:87. '=>'!.$2.03 -:. $220 Storm Drain Inspection (Flat Fee) Project $325.00 $927.54 185.40% _ - =$356.:85. ''x$388 Z0 ';=$420:55 Storm Drain Inspection_ _ (Incremental) per LF $2.60 $114.43 4301.08% : i' °$2.85.x: N=.,.$3 T1Aq$3:3,6 Storm Drain Transfers to County Project $700.00 $1,624.78 132.11% "-;$768:60'; =$87*20 }$905'80 Storm Drain/Sewer Structure Review and Inspection Each $110.00 $2,210.23 1909.30/ ". " $120-78 `-$131:56 } '--- `--$T42:34 Standard Urban Stormwater Mitigation Plan (SUSMP) Deposit (T&M) $2,025.00 $6,882.72 239.89% $2,223.451 $2;421.90 $2,620,35 A Time Extension Agreements Project $280.00 $880.50 214.46% $307.44 = '$.334.88 —$36232 Time Extension, Unexpired Plan Check & Permits Project $110.00 $264.32 140.29% $120.78 .$131.56 Traffic Studies & Mitigation Report Deposit (T&M) $2,025.00 $3,385.04 67.16% $2,223.45 -$2,42-1.9-0 ----$2-y62035 Transportation Permit—Single Trip Project --$41.00 $16.00 -60.98% . $0.00 -1 $0:06 $00 i: I . 0 State Fee, City cannot charge other rate Utility Cut, 1-150 SF Project $195.00 $675.85 246.59% $214.1'1 ' $233:22 .; -,$25233 Utility Cut, 151-500 SF Project $280.00 $832.24 197.23% - $307.441 — '$334.88 Utility Cut, 501-1000 SF Project $365.00 $1,058.96 190.13% $406.17 1' - $436.541 $472.31 N W - z rn n a N N -h _SCD CA v ID s 3 N N 1w a p G � ii a w � I � iTl D o � n � n o o C� o o o y y n m 3 � N _ s A N 3 c 0 0 0 0 fAD C v3 - -- < 0 cn cn A N N � O C d � o e e ••• O w p a O (N11 [•Jit N - - - T W s w N J O. 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M m �; is Go mo mo m O nF m 'O v m N N N d 3 a J m U �. � n 2 a - si 6� (i) P J N O di W J o 69 P J o fA W J (n O � oc O] C 69 rn V N p lH rn V L O fA m V P O ffl m V UI O fA m V fT O fA w V (Jt O d! 69 w w V V U (T O O r r N N N fA fA lA fA A t2 P W O °i W o w !O A e A H rn W o O (]t N e p o O W e m O o N A z W o a �H3 fn 0 N (n o N b9 Cn O N fA U O N N A N b9 [T O N EA P O N f9 (Jii O N fA N O N fA .(Jit O N EA N O N V lig N tVT O O N N H1 W fA W fA W 4A W N O A Yi W fA (NJ Efl lWJ fA W EA W W fA lA W W EA � O ffl O to Oo W O fA W W O N P, f0 E9 W P O 69 P P O fA P P O fA W W O Efl W W O fN W W O EA EA W P W P O O ffl p fA O 69 O fA O O W O H1 O b9 O EA O f9 O 4A O fA lA O O ffl fH H3 � J fA WG E9 EA 69 j Vi N fA 69 � W A Efl A In W A EA A � W nt v W EA W A (fl W A fA W A EA W A fA A W 69 fA W W A A f9 p fA p O O fA A O Q [O W A O O di A O Nf A O 49 A O If A A W V ffl Efl A A O O \ \4@ _ +3°® §( \ - \ }Er 0_ ■ �(k [I 9< �k� CL #§ 10 tjL co a 2@= L Jk \ /k\ °!l:3� - _ ({ » � §f& - - : !!!. i7!! --/ [}2±e :®N) )/N/}f 2_ o :D 63 ��.\ \EF �F5 �} r,:Ge B;\;!!!-!;#lRnƒz ® 66°- :°;e°!§= !!/F( m i f sr& ` »;*7§ as( -s°, ,4[,;»E( _ }33}f+ U2 f_- {;);{£\] -- J!!»:; ` (\!So (�\I; N ow \ \ \ ) \ £ \ j } \ j City of Diamond Bar Community Services Department New Fee Schedule Fee # Fee N/Arne Unit Current Fee Full Cost Recovery Full Cost Recovery % Change Staff Rec. -Staff Rec. % Change % Recovery CS 1 Athletic Field -City Park Use, Groups C, D, E 1& F Per Hour $0.00 $23.96 N/A -$5.00 0.00% '20.87% CS 2 Athletic Field -City Park Use, Group G Per Hour $5.00 $26.49 429.80% $10.00 -100.00% 37.75% CS 3 Athletic Field -City Park Lighting, Groups C, D, E & F Per Hour $12.00 $63.57 429.75% - --$12.00 0.00% 18.88% CS 4 Athletic Field -City Park Lighting, Group G Per Hour $12.00 $63.57 429.75% $25.00 108.33% 39.33% CS 5 Athletic Field -Lighting Left On, Groups C, D, E, & F Per Day $250.00 $1,324.43 429.77% $250.00 0.00% 18.88% CS 6 Athletic Field -Lighting Left On, Non - Resident Group G Per Day $250.00 $1,324.43 429.77% $350.00 40.00% 26.43% CS 16 Athletic Field - Group B Per Participant $0.00 $23.96 0.00% $0.00 N/A 0.00% CS 19 Heritage Park -Community Room, Group A Per Hour $0.00 $291.37 N/A $0.00 0.00% 0.00% CS 20 Heritage Park -Community Room, Group B Per Hour $0.00 $291.37 N/A $0.00- 0.00% 0.00% CS 21 Heritage Park -Community Room, Group C Per Hour $55.00 $291.37 429.76% $50.00- -9.09% 17.16% CS 22 Heritage Park -Community Room, Group D Per Hour $55.00 $291.37 429.76% $60.00- 9.09% 20.59% CS 23 lHeritage Park -Community Room, Group E Per Hour $65.00 $344.35 429.77% $80.00 =- 23.08% 23.23% CS 24 Heritage Park -Community Rm A w/Kitchen, Group D Per Hour $35.00 $185.42t 429.77% $40.00- = '14.29%1 21.57% CS 25 Heritage Park -Community Rm A w/Kitchen, Group E Per Hour $45.00 $238.40 429.78% $53.00 17.78% 22.23% CS 26 Heritage Park -Community Rm B, Group D Per Hour $30.00 $158.93 429.77% $35.00 16.67% 22.02% CS 27 Heritage Park -Community Rm B, Group E Per Hour $40.00 $211.91 429.78% $47.00 17.50% 22.18% CS 28 Heritage Park -Class Room, Group A Per Hour $0.00 $158.93 N/A $0.00 0.00% 0.00% CS 29 Heritage Park -Class Room, Group B Per Hour $0.00 $158.93 N/A $0.00 0.00% 0.00% CS 30 Heritage Park -Class Room, Group C Per Hour $30.00 $158.93 429.77% $25.00 -16.67% 15.73% CS 31 Heritage Park -Class Room, Group D Per Hour $30.00 $158.93 429.77% _ $35.00 16.67% 22.02% CS 32 Heritage Park -Class Room, Group E Per Hour $40.00 $211.91 429.78% $47.00 17.50% 22:18% CS 33 IPantera Park -Activity Room, Group A Per Hour $0.00 $158.93 N/A $0.00 0.00% 0.00% CS 34 Pantera Park -Activity Room, Group B Per Hour $0.00 $158.93 N/A $0.00 0.00% 0.00% CS 35 Pantera Park -Activity Room, Group C Per Hour $30.00 $158.93 429.77% $25.00 -16.67% 15.73% CS 36 Pantera Park -Activity Room, Group D Per Hour $30.00 $158.93 429.77% $35.00 16.67% 22.02% CS 37 Pantera Park -Activity Room, Group E Per Hour $40.00 $211.91 429.78% $47.00 17.50% 22.18% CS 38 Park Picnic -Area Rental Application, Group IC Per Day $25.00 $132.44 429.76% $25.00 0.00% 18.88% CS 39 Park Picnic -Area Rental Application, Group D Per Day $50.00 $264.89 429.78% $50.00 0.00% -18.88% CS 40 DBC -Grand View Ballroom, Weekday, Group A Per Hour $0.00 $307.21 N/A - $0.00 0.00% 0.00% CS 41 DBC -Grand View Ballroom, Weekday, lGroup B Per Hour $0.00 $307.21 N/A $0.00 0.00% 0.00% CS 42 DBC -Grand View Ballroom, Weekday, Group C Per Hour $100.00 $307.21 207.21% $110.00 10.00% -35.81% CS 43 DBC -Grand View Ballroom, Weekday, Group D Per Hour $150.00 $460.82 207.21% $165.00 10.00% -.35.81% CS 44 DBC -Grand View Ballroom, Weekday, Group E Per Hour $200.00 $614.43 207.22% $220.00 10.00% -''35.81% CS 45 DBC -Grand View Ballroom, Weekend, Group C Per 6 Hours $1,200.00 $3,686.57 207.21% $1,320:00 10.00% 35.81% CS 46 DBC -Grand View Ballroom, Weekend, Group D Per 6 Hours $2,400.00 1 $7,373.131 207.21%1 $2,640.00 1 10.00%1 35.81% DBC -Grand View Ballroom, Weekend, CS 47 Group E Per 6 Hours $3,200.00 $9,830.84 207.21% $3,520.00 10.00% 35.81% DBC -Grand View Ballroom, Weekend >6 CS 48 hrs, Group C Per Hour $100.00 $230.41 130.41% $110.00 10.00% 47.74% DBC -Grand View Ballroom, Weekend >6 CS 49 lhrs, Group D Per Hour $200.00 $460.82 130.41% $220.00 10.00% 47.74% DBC -Grand View Ballroom, Weekend >6 CS 50 hrs, Group E Per Hour $300.00 $614.43 104.81% $330.00 .10.00% 53.71% DBC -Grand View Ballroom 2/3, Weekday, - CS 57 Group C Per Hour $67.50 $207.37 207.21% $75.00 11.11% 36.17% DBC -Grand View Ballroom 2/3, Weekday, CS 58 Group D Per Hour $100.00 $307.21 207.21% $110.00 10.00% 35.81% DBC -Grand View Ballroom 2/3, Weekday, CS 59 Group E Per Hour $135.00 $414.74 207.21% $150.00 11.11% 36.17% DBC -Grand View Ballroom 2/3, Weekend, CS 60 lGroup C Per 6 Hours $800.00 $2,457.71 207.21% $880.00 10.00% 35.81% DBC -Grand View Ballroom 2/3, Weekend, CS 61 Group D Per 6 Hours $1,800.00 $5,529.85 207.21% $1,980.00 10.00% 35.81% DBC -Grand View Ballroom 2/3, Weekend, CS 62 Group E Per 6 Hours $2,450.00 $7,526.74 207.21% $2,695.00 10.00% 35.81% DBC -Grand View Ballroom 2/3, Weekend CS 63 1>6 hrs, Group C Per Hour $75.00 $230.41 207.21% $82.50 10.00% 35.81% DBC -Grand View Ballroom 2/3, Weekend CS 64 >6 hrs, Group D Per Hour $150.00 $460.82 207.21% $165.00 10.00% 35.81% DBC -Grand View Ballroom 2/3, Weekend CS 65 >6 hrs, Group E Per Hour $200.00 $614.43 207.22% $220:00 10.00% 35.81% DBC -Grand View Ballroom 1/3, Weekday, CS 70 Group C Per Hour $45.00 $138.25 207.22% $50.00 11.11% 36.17% DBC -Grand View Ballroom 1/3, Weekday, CS 71 Group D Per Hour $50.00 $153.61 207.22% _ $55.00 10.00% 35.80% DBC -Grand View Ballroom 1/3, Weekday, CS 72 Group E Per Hour $55.00 $168.97 207.22% $73.00 32.73% 43.20% DBC -Banquet Room 1/5, Weekday, Group CS 73 IC Per Hour 1 $27.00 1 $82.951 207.22%1 $30.00 - 11.11% 36.17% DBC -Banquet Room 1/5, Weekday, Group CS 74 D Per Hour $30.00 $92.16 207.20% $35.00 •16.67% 37.98% DBC -Banquet Room 1/5, Weekday, Group CS 75 E Per Hour $35.00 $107.52 207.20% ,$47.00 -34.29% 43.71% DBC -Pine Room (Senior), Weekday, Group CS 76 A Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% DBC -Pine Room (Senior), Weekday, Group CS 77 B Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% DBC -Pine Room (Senior), Weekday, Group CS 78 C Per Hour $45.00 $138.25 207.22% $50.00 • 11.11% '36.17% DBC -Pine Room (Senior), Weekday, Group CS 79 D Per Hour $50.00 $153.61 207.22% $55.00 -10.00% 35.80% DBC -Pine Room (Senior), Weekday, Group CS 80 E Per Hour $55.00 $168.97 207.22% $73.00 .32.73% 43.20% DBC -Pine Room (Senior), Weekend, Group CS 81 B Per Hour $0.00 $276.49 N/A $0.00 0.00% - 0.00% DBC -Pine Room (Senior), Weekend, Group CS 82 IC Per Hour $90.00 $276.49 207.21% $100.00 = 11.11% 36.17% DBC -Pine Room (Senior), Weekend, Group CS 83 D Per Hour $100.00 $307.21 207.21% $110.00. 10:00% • 35.81% DBC -Pine Room (Senior), Weekend, Group CS 84 E Per Hour $110.00 $337.94 207.22% $146.00 32:73% -43.20% DBC -Sycamore Room (w/Patio), Weekday, CS 85 Group A Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% DBC -Sycamore Room (w/Patio), Weekday, CS 86 Group B Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% DBC -Sycamore Room (w/Patio), Weekday, CS 87 lGroup C Per Hour $45.00 $138.25 207.22% $50.00 11.11% 36.17% DBC -Sycamore Room (w/Patio), Weekday, CS 88 Group D Per Hour $50.00 $153.61 207.22% •$55.00 10.00% 35.80% DBC -Sycamore Room (w/Patio), Weekday, CS 89 Group E Per Hour $55.00 $168.97 207.22% •$73-.00 32.73% 43.20% DBC -Sycamore Room (w/Patio), CS 90 Weekend, Group C Per Hour 1 $90.00 1 $276.491 207.21% - $100.00 I 11.11%1 36.17% CS 91 DBC -Sycamore Room (w/Patio), Weekend, Group D Per Hour $100.00 $307.21 207.21% $110.00 10.00% 35.81% CS 92 DBC -Sycamore Room (w/Patio), Weekend, Group E Per Hour $110.00 $337.94 207.22% $146.00 32.73% 43.20% CS 93 DBC -Oak Room, Weekday, Group A Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% CS 94 DBC -Oak Room, Weekday, Group B Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% CS 95 DBC -Oak Room, Weekday, Group C Per Hour $45.00 $138.25 207.22% $50.00 11.11% 36.17% CS 96 DBC -Oak Room, Weekday, Group D Per Hour $50.00 $153.61 207.22% $55.00 10.00% 35.80% CS 97 DBC -Oak Room, Weekday, Group E Per Hour $55.00 $168.97 207.22% $73.00 32.73% 43.20% CS 98 DBC -Oak Room, Weekend, Group C Per Hour $90.00 $276.49 207.21% $100.00 11.11% . 36.17% CS 99 DBC -Oak Room, Weekend, Group D Per Hour $100.00 $307.21 207.21% $110.00 10.00% 35.81% CS 100 DBC -Oak Room, Weekend, Group E Per Hour $110.00 $337.94 207.22% $146.00 -32:73% 43.20% CS 101 DBC -Willow Room (Computer), Weekday, Group A Per Hour $0.00 $138.25 N/A $0.00 - 0.00% 0.00% CS 102 JDBC-Willow Room (Computer), Weekday, Group B Per Hour $0.00 $138.25 N/A $0.00 0.00% 0.00% CS 103 DBC -Willow Room (Computer), Weekday, Group C Per Hour $45.00 $138.25 207.22% $50.00 11.11% 36.17% CS 104 DBC -Willow Room (Computer), Weekday, Group D Per Hour $50.00 $153.61 207.22% $55.00 10.00% '35.80% CS 105 DBC -Willow Room (Computer), Weekday, Group E Per Hour $55.00 $168.97 207.22% $73.00 .32.73% 43.20% CS 106 DBC -Willow Room (Computer), Weekend, Group C Per Hour $90.00 $276.49 207.21% $100.00 11.11% 36.17% CS 107 DBC -Willow Room (Computer), Weekend, Group D Per Hour $100.00 $307.21 207.21% $110.00 10.00% 35.81% CS 108 DBC -Willow Room (Computer), Weekend, Group E Per Hour $110.00 $337.94 207.22% $146.00 32.73% 43.20% CS 109 DBC -Maple Room, Weekday, Group A Per Hour $0.00 $76.80 N/A $0.00 0.00% 0.00% CS 110 JDBC-Maple Room, Weekday, Group B Per Hour $0.00 $76.80 N/A $0.00 0.00% 0.00% CS 111 DBC -Maple Room, Weekday, Group C Per Hour $25.00 $76.80 207.20% $27.50 10.00%1 35.81% CS 112 DBC -Maple Room, Weekday, Group D Per Hour $27.00 $82.95 207.22% $30.00 11.11% 36.17% CS 113 DBC -Maple Room, Weekday, Group E Per Hour $30.00 $92.16 207.20% "$40.00 33.33% 43.40% CS 114 DBC -Maple Room, Weekend, Group C Per Hour $50.00 $153.61 207.22% $55.00 10.00% 35.80% CS 115 DBC -Maple Room, Weekend, Group D Per Hour $55.00 $168.97 207.22% $60.00 9.09% 35.51% CS 116 DBC -Maple Room, Weekend, Group E Per Hour $60.00 $184.33 207.22% $80.00 33.33% 43.40% CS 117 DBC -Catering Kitchen Room, Weekday, Group C Per Event 1 $50.00 $153.61 207.22% $40.00 -=20.00% 26.04% CS 118 DBC -Catering Kitchen Room, Weekday, Group D Per Event $50.00 $153.61 207.22% $55.00 10.00% 35.80% CS 119 DBC -Catering Kitchen Room, Weekday, IGroup E Per Event $50.00 $153.61 207.22% = -$73.00- 46:00% -.""47.52% CS 120 DBC -Portable Bar (2), each Per Event $50.00 $153.61 207.22% $50.00 0.00% '32.55% CS 121 DBC -Keyboard Per Event $50.00 $153.61 207.22% .•:$50.00" - 0.00% " 32.55% CS 122 DBC-Karaoke Machine Per Event $50.00 $153.61 207.22% " $50.00" 0.00% 32.55% CS 123 DBC -Compact Disc Player (Portable) Per Event $50.00 $153.61 207.22% $50.00 0.00% 32.55% CS 124 DBC-TV/VCR/DVD Per Event $50.00 $153.61 207.22% "$50.00 0.00% 32.55% CS 125 DBC -Coffee Pot (55 cup) Per Event $20.00 $61.44 207.20% _-'.$20.00. 0.00% _ 32.55% CS 126 DBC -Coffee Pot (100 cup) Per Event $40.00 $122.89 207.23% $40.00 0.00% 32.55% CS 127 DBC -AV Projector Per Event $75.00 $230.41 207.21% $100.00 33.33% 43.40% CS 128 DBC -Overhead Projector Per Event $20.00 $61.44 207.20% $20.00 0.00% 32.55% CS 129 DBC -Microphone (Cordless) Per Event $75.00 $230.41 207.21% $75.00 6.00% .32.55% CS 130 DBC -Dance Floor, <500 sq. ft. Per Event $200.00 $614.43 207.22% $250.00 25.00% 40.69% CS 131 DBC -Dance Floor, 500-1000 sq. ft. Per Event $300.00 $921.64 207.21% $350.001 " 16:67% 37.98% CS 132 DBC -Table Signs: 1-10 Per Event $10.00 $30.72 207.20% . •.. "$10.00 � ° .: 0.00% ' 32.55% CS 133 DBC -Table Signs: 1-20 Per Event $20.00 $61.44 207.20% _: '. $20.00 0.00% __ '• 32:55% CS 134 DBC -Table Signs: 1-30 Per Event $30.00 $92.16 207.20% "$30.00 .". 0.00% 32.55% CS 135 DBC -Table Signs: 1-40 Per Event $40.00 $122.89 207.23% $40.00 1 -:--0:00% • 32:55% CS 136 DBC -Projection Screen I Per Event $0.00 $30.72 N/A $0.00 0'.00% 0.00% CS 137 DBC -Easel I Per Event $0.00 $30.72 N/A $0.00 0.00% - 0.00% CS 138 DBC -Flags Per Event $0.00 $30.72 N/A $0.00 0.00% " 1!0:000/0- !0:00%CS CS139 DBC -Podium w/Microphone Per Event $0.00 $30.72 N/A $0.00 0.00% 0.00% CS 140 DBC -Internet only, Grand View Ballroom - New Fee Per Event $0.00 $691.23 N/A $75.00 100.00% 10.85% CS 141 1 DBC-Reception/Party Package (Option A) Per Event $350.00 $1,075.25 207.21% $400.00 14.29% 37.20% CS 142 DBC -Microphone (Corded) -New Fee Per Event $0.00 $384.02 N/A $50.00 N/A 13.02% DBC -- Candle Permit Fee (New Fee) Per Request $0.00 $30.72 NIA $10.00 N/A 32.55% CS 143 DBC-Reception/Party Package (Option B) Per Event $250.00 $768.03 207.21% $300.00 20.00% 39.06% CS 144 DBC -Business Meeting Package w/Internet (Option A) Per Event $225.00 $691.23 207.21% $250.00 11.11% 36.17% CS 146 DBC -Business Meeting Package (Option B) Per Event $150.00 $460.82 207.21% $200.00 -33.33% 43.40% CS 148 DBC -Outdoor Usage Fee Per Event $250.00 $768.03 207.21% $300:00" :20:00% . 39.06% CS 149 ITiny Tots Per Hour $4.00 $9.12 128.00% $4.00 0.00% 43.86% CS 150 Day Camp, Regular Day Per Season $110.00 $227.88 107.16% $110.00 0.00% 48.27% CS 151 Day Camp, Extended Day Per Season $130.00 $273.45 110.35% $130.00 0.00% 47.54% CS 152 Youth Baseball, first child Per Season $84.00 $191.42 127.88% $84.00 0.00% 43.88% CS 153 Youth Baseball, each add'[ child Per Season $79.00 $180.02 127.87% $79.00 0.00% 43.88% CS 154 Adult Basketball Per Season $360.00 $820.35 127.88% $360.00 0.00% 43.88% CS 155 Adult Volleyball Per Season $40.00 $91.15 127.88% $40.00 .0.00% 43.88% CS 156 Youth Basketball, first child Per Season $84.00 $191.421 127.88% $84.00- 0.00% 43.88% FcSl5T7Youth Basketball, each add'I child Per Season $79.00 $180.02 127.87% $79.00" .0.00%1 43.88% CS 158 Youth Indoor Soccer, first child Per Season $84.00 $191.42 127.88% $84.00 0.00% 43.88% CS 159 Youth Indoor Soccer, each add'I child Per Season $79.00 $180.02 127.879/o $79.00 0.00% 43.88% CS 160 Special Events -Haunted House/Fall Fun Festival Per Event $5.00 $11.39 127.80% $5.00 0.00% 43.90% CS 161 Special Events -Craft Fair (space only) Per Event $50.00 $113.94 127.88% $50.00 0.00% 43.88% CS 162 Special Events -Craft Fair with tables and chairs Per Event $75.00 $170.91 127.88% $75.00 -0.00% 43.88% CS 163 Middle School Dances Per Participant $5.00 $11.39 127.80% $5.00 0:00% 43.90% CS 164 Administration Fee -Contract Classes Per Class $5.00 $11.39 127.80% $7.00 40.00% 61.46% CS 165 Adult Excursions Per Trip $63.00 $143.56 127.87% $63.00 0.00% 43.88% CS 166 Senior Excursions Per Trip $38.00 $86.59 127.87% $38.00 0.00% 43.88% CS 167 Senior Excursions -Casino Trips Per Trip $22.00 $50.13 127.86% $22.00 0.00% 43.89% CS 168 Senior Dances Per Participant $15.00 1 $27.351 82.33% $15.00 0.00% 54.84% $20,912 1 $23,388 11.84% Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 4, 2010 rar STUDY SESSION: M/Herrera called the Study Session to order at 5:15 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond `Bar, CA. Present: Council Members Ling -Ling Chang, Ron Everett, Jack Tanaka, Mayor Pro Tem Steve Tye and Mayor Carol Herrera. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Linda Magnuson, Finance Director; Bob Rose, Community Services Director; David Liu, Public Works Director; Susan Full, Senior Accountant; Anthony Jordan, Parks and Maintenance Superintendent; Claude Bradley, Parks and Maintenance Supervisor; Christy Murphey, Recreation Supervisor; Greg Gubman, Community Development Director; Ken Desforges, IS Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Marsha Roa, Public Information Manager; Dennis Tarango, Senior Building Official, and Tommye Cribbins, City Clerk. 10. REVIEW OF DRAFT BUDGET FOR FY 2010-2011 — DISCUSSION AND ACTION. CM/DeStefano introduced the draft budget to the City Council. He stated that this budget has been more difficult to formulate than any during his past four years due to the economy and loss of revenue. Since there is virtually no investments occurring there are no new development fees and property assessments are lower which result in lower tax revenue. This has been an extremely challenging year. The WSJ recently reported that the economy is growing at about a three percent rate but most analysts insist the economy will not make much of a comeback for another two to three years. Cities that have large sales tax producers like auto dealerships, Home Depot's, etc. will begin to experience the uptick before D.B. does because the City does not have those kinds of businesses. D.B. is more dependent on property taxes and is looking at least one more year of flat or reduced revenue. The budget before Council is very, very tight. He worked very closely with Department Heads this year looking at the budget far more carefully than ever before. He set the budget for 2009/10 as a target for the departments and the departments did a very good job of attempting to achieve the mid -year level. The problem was that as of about February, the City began to hear more discouraging news about insurance costs, lowering of franchise fees and other categories the City was depending on to remain level for the balance of the year. What came out of the discussions for the 2010/11 expenditures, which are at or below the levels from the prior year, account directly for the reduction in expected revenue. This year the City is looking at estimated resources of about $18,900,000; appropriations of about $18,800,000 resulting in a slight surplus. As D.B. does each year the City is using General Fund reserves for two major appropriation categories and at the end of the year, based on current estimates, it is believed that the City will have roughly $30,141,000 accumulated reserves. MAY 4, 2010 PAGE 2 CC STUDY SESSION CM/DeStefano stated that tonight staff is presenting the revised Goals and Objectives to include Council's recommendations with a couple of exceptions for which staff has not yet had the time to sort out and recommend to the Council. Staff plans on presenting those items for adoption on May 18 so if there is anything further Council wishes staff to work on it is very important to understand those items tonight so that they can be incorporated into the final budget. CM/DeStefano reminded Council that while resources are estimated to be about $18,900,000, a couple of years ago the City had over $21,500,000. Revenues have decreased as a result of the changing economy. Property tax revenue is slightly higher than 2009/10 at about $3.84 million. In terms of "other taxes and fees" the City expects about $600,000 in increase over the last year for a total of about $5,222,000, an increase which is primarily the result of the new waste hauler agreement that was negotiated and put into place about a year ago and will be in effect August 2010. State subventions are basically flat at about $4.6 million. Revenue from other agencies is a category that includes results of Prop A sales to other cities and sometimes monies that the City receives from a public agency for D.B. projects. This year the City expects to see only $10,000 in that category. Last year it was $170,000 and two years ago about $380,000. MPT/Tye asked if it was possible for the City to get money from other agencies during the upcoming fiscal year. CM/DeStefano responded affirmatively. The City requested additional resources (bigger share of contribution) from the Walnut Valley Water District due to the City installing the centralized irrigation controller system. The District previously gave the City about $41,000. D.B. asked for a grand total of about $95,000 and he had just been informed that the District would give D.B. another $17,000. With respect to personnel, the budget continues the four "frozen" positions, three of which are full time. The recommendation is that those positions remain frozen for at least one half of the budget year. Staff intends to review this item as mid- year approaches. One of the positions, the Community Services Department Administrative Assistant position (CSD/Rose's secretary) is presently being filled by both the Public Works and Planning Administrative Assts. If the City sees an uptick in building, planning, public works engineering activity it will put a strain on those Administrative Assistants then there may be a need to fill that spot. M/Herrera asked how long these positions have been vacant. CM/DeStefano responded that the Administrative Assistant vacancy has been for about a year and a half, the superintendent position two and one-half years, the senior management analyst about a year, and the part time finance position was created in the budget two years ago but was never filled. Additional assistance is needed in the Finance Department but the City is not yet ready to fill the position. MAY 4, 2010 PAGE 3 CC STUDY SESSION CM/DeStefano went on to state that historically, the City has provided its employees with a COLA for the past 20 years based on the Federal Consumer Price Index (CPI) for the year ending in March. Last year there was no COLA provided and this year staff is asking that the Council consider a 2.4% COLA as indicated by the CPI for March 2009/10. This would result in a total of about $127,000 for all employees. In addition, staff is advocating a minor increase in employee benefit allotment of $25 or a little more than $17,000 for all employees that would see that benefit. This allotment would go toward the benefit program and in particular, health costs that continue to rise dramatically. Estimated appropriations including continuing contract law enforcement services agreement with the County will increase two percent for an overall cost of $5,555,000. There is no reduction in the Sheriffs staffing levels for DB and no changes in the service levels so the only change is directly related to the Sheriffs Department contract. CM/DeStefano further stated that there were a couple of hits to the appropriations one of which was the JPIA Liability/Worker's Comp insurance premium increase. The Minnequa/Sunset Crossing landslide case was a significant defense resulting in payouts by the JPIA. In addition, JPIA has initiated a new formula beginning July 1, 2010 which has caused the premium to increase by $125,000 this year alone. JPIA told staff the policy costs may go down in the next year or two because of the way the calculations are figured. Although he and ACM/Doyle have been challenging the JPIA for months they do not feel confident the numbers will go down. While the numbers are increasing it has nothing to do with the service levels, maintenance levels, or any policies, practices, etc. by the City. There have been a couple of strange and weird accidents that could not have been prevented and could not have been mitigated in advance. CM/DeStefano stated that four years ago when he inherited his first budget, law enforcement was about 22% of the City's total expenditures which is a very good rate. Now it is at 29%, partially because of the increases in the cost of the City's law enforcement program, the fact that the staffing levels have not been reduced and, the direct result of a lowering of the City's resources which are significantly lower than they were four years ago. CM/DeStefano further stated that the City has a policy/practice of using reserves for capital improvement projects. This year there is $215,000 in reserves for a couple of projects on Grand Ave. and a necessary drainage improvement project near Brea Canyon Rd. at Via Sorella. The City typically uses more of its reserves for capital improvement. There are fewer projects this year but the City has been very creative in the use of other available funds for park improvement funds or other Proposition C and A funds. CSD/Rose and PWD/Liu have been artful at finding other monies to help pay for capital improvement. Historically, the City has paid for economic development activities out of reserves. This year the budget includes only about $112,000 which is less than what was projected in the last year and less than what will be utilized. Staff is continuing to move MAY 4, 2010 PAGE 4 CC STUDY SESSION toward development of some specific plans but struggling with major property owners to get them to participate so the amount has been lowered for the future budget year. Lighting and Landscape Districts continue to require subsidies by the General Fund in order to maintain the high levels of maintenance that the City provides the three distinct districts within the City. A few years ago the City removed the cost of personnel from the LLD's and while there is a contribution of about $74,000 for the upcoming year, it is less than last year because CSD/Rose and PWD/Liu have dialed back. It also does not include about $120,000 that the City spends on personnel in those districts. So the LLD's continue to be a drain on the City. CM/DeStefano talked about the Civic Center project. This budget does not include an allocation of resources for the Civic Center project. Staff is presuming that escrow will close by the end of the current budget year. However, it is possible that escrow will not close until early July. Staff will try to get it closed before the end of the year in order to include the actual purchase in the current budget year. The expenses related to moving City Hall across the street will be a part of the upcoming budget. Staff is working on a detailed budget for that purpose which is not yet ready for presentation to the Council. The estimated expenditure is $2 million. During the next budget year there will be a conclusion of the financing of the building purchase. The action that the Council took two weeks ago to adopt a resolution gave the Council an 18 month window after close of escrow (December 31, 2011 assuming close of escrow by July 1) to conclude a decision about financing to backfill the purchase of City Hall. Council does not have to engage in a financing vehicle. He and ACM/Doyle are working closely with the consultant to come up with financing schemes for presentation to the Council in about two months. CM/DeStefano said he wants to conclude the current budget process and learn more about what the State will be doing to include the data in a formula that will assist the Council determine which way to move forward. MPT/Tye asked for clarification about when the bonds had to be placed and whether if the decision could be made on December 31, 2011 to place bonds. CM/DeStefano said he thought the bonds had to be in place by December 31. ACM/Doyle said he believed the bonds had to be issued but said he would find out and let the Council know. CM/DeStefano said that if it was action that had to be concluded it would mean that Council would have to make the decision about four months prior to the December 31 deadline. M/Herrera said she appreciated all of the employees present for tonight's meeting. MAY 4, 2010 PAGE 5 CC STUDY SESSION C/Everett said he did not see the $9.9 million projected in this or next year end. CM/DeStefano reiterated that staff anticipates closing escrow in this fiscal year and that is why the amount is not reflected in next year's budget. As staff gets closer to the close of escrow it may have to make a last minute adjustment to the current year or the adopted budget for next year. C/Everett again asked for confirmation that it was not reflected in the proposed budget. CM/DeStefano reiterated his assumption was correct. M/Herrera asked if staffs presentation to Council on May 18 would contain different figures. CM/DeStefano said it was possible. Clearly, it will be different with respect to use of reserves because of the conclusion of the Civic Center item and there may be some additional tweaks but nothing substantial is anticipated. C/Everett said he was trying to get the big picture for Full time positions and how their salaries are allocated. FD/Magnuson explained that portions of regular positions are allocated to special funds and for her position it has to do with the Prop A funds because she supervises the transit pass operation. For example, there are three different sections under Public Works as well as several special funds for which they are allocated. This is a mechanism to save the General Fund some money and it is legitimate for the City to charge some portion of certain positions to those other funds and conduct proper accounting methods for employee activities. C/Everett asked for confirmation that would add up to 1.00 for full time employees. CM/DeStefano responded "yes." He further stated that D.B. cherishes General Fund dollars and there are a variety of other resources that come to the City that allow it to charge time against those dollars so as a good accounting practice D.B. does so. At least half of the City's employees fall into this category. In some cases, employees are paid for almost entirely or entirely by special funds such as Prop A Transit — all done to protect the General Fund. CM/DeStefano thanked staff for their assistance in maintaining City services through this very tough and tight budget process. It is a very good position for D.B. to be in to continue to provide an extraordinarily high level of service for residents and businesses in spite of the economic challenges. M/Herrera thanked staff for tightening the belt on expenditures which allows D.B. to continue to maintain services and not lay off employees. MAY 4, 2010 PAGE 6 CC STUDY SESSION Public Comments: None Offered ► CITY FEES — DISCUSSION ATCM/McLean presented a background on user fees and introduced staffs recommendations. User fees have remained unchanged since 1998. A little over a year ago the City Council gave staff the authority to contract for a comprehensive user fee study. For the most part the recommended fees are significantly higher than the 1998 levels based on full -cost recovery that was not reached in 1998. Staff determined that a full -cost recovery fee would mean a significant hit to the users. In an effort to get the costs to a level that would be feasible for residents and business owners, staff developed a phased approach based on the CPI for the 12 years. The CPI over 12 years was 29.4% and staff felt the best way to implement a flat increase in the fees would be to phase in the percentage over three years with a 9.8 percent increase per year. Each year thereafter there would be a CPI adjustment to maintain the current standard state level. He provided examples of current D.B. user fees versus standard current fees for each department. ATCM/McLean explained that staff is not recommending any changes based on CPI adjustments for Community Services Fees. During the past few years the City Council has had an opportunity to review those fees and make the appropriate adjustments. The final user fee schedule will be presented at the next meeting for Council Consideration based on staffs review and recommendations of current market rates and D.B.'s business operation. C/Everett asked ATCM/McLean to send him information regarding the dates Council took action on the Community Services fees. He is still a bit troubled because when he looks at current versus recommended it is a significant increase, especially for the Diamond Bar Center and Heritage Park. He wanted to see a comparison with other cities' fees, especially for non-residents. He believed the City needed to get close to full cost recovery but not in three years. Asst. to CM/McLean said that after three years this proposal would not get the City close to the current fees. ACM/Doyle explained that it gets the City to about a 50% cost recovery after three years. C/Everett said that although he believed in full cost recovery he was troubled that after 12 years the City was now looking to recover costs. M/Herrera said she would imagine that the City is looking to make the changes because it is way out of balance. With respect to user and non -user fees the Council in 1998 talked about the fees and it was expressed that D.B. residents should have preferential treatment and privileges in usage and costs. That is MAY 4, 2010 PAGE 7 CC STUDY SESSION why there is a difference in costs. Staff will come back on May 18 with full details and staffs recommended fee schedule. Public Comments: None offered. ADJOURNMENT: With no further business to discuss, M/Herrera adjourned the Study Session at 6:10 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of CAROL HERRERA, Mayor all Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 4, 2010 STUDY SESSION: 5:15 p.m., Room CC -8 ► Review of Draft Budget for FY 2010-11 — Discussion and Action ► City Fees — Discussion Public Comments: None Offered CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CM/DeStefano reported that during tonight's Study Session, Council was introduced to the FY 2010-11 Draft Budget. Specifically discussed were the anticipated revenues and expenditures and the fact that no service levels would be reduced from the current year including law enforcement. He further stated that Council will consider the budget in more detail on May 18th with the possibility of adoption that evening. The second item was the introduction and discussion of City fees related to the Development Services Departments and the Community Services Department "User fees" for the Diamond Bar Center and parks. Some fees have not been updated since about 1999. No specific actions were taken during the Study Session. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Ahmad H. Sakr, PhD, Islamic Education Center gave the invocation. ROLL CALL: Council Members Ling -Ling Chang, Ron Everett, Jack Tanaka, Mayor Pro Tem Steve Tye and Mayor Carol Herrera, Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Lauren Hidalgo, Public Information Specialist; Anthony Santos, Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS 1.1 C/Tanaka presented a Certificate of Recognition to 2009-10 Lions International Peace Poster Contest Winner Rena Jiang, 7th Grader at Chaparral Middle School. MAY 4, 2010 PAGE 2 CITY COUNCIL 1.2 M/Herrera presented a Certificate of Recognition to the Diamond Bar National Junior Basketball team and coaches "The Destroyers." Kristy MacDougall, representing Assemblyman Kurt Hagman's office also presented Certificates. NEW BUSINESS OF THE MONTH: 1.3 MPT/Tye presented a Certificate Plaque to Jerry Mah, 101 Cafe, 2763 S. Diamond Bar Blvd, as New Business of the Month for May 2010. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Video Presentation by Los Angeles County Sheriffs Deputy Mark St. Amant regarding Earthquake Preparedness. 3. PUBLIC COMMENTS: John Martin, 1249 S. Diamond Bar Blvd., spoke in opposition to Site D. Ken Davis, 1173 Twin Canyon Ln., said he advocated development of a dog park in D.B. Lisa Davis, 1173 Twin Canyon Ln., asked the City Council to consider development of a dog park in D.B. 4. RESPONSE TO PUBLIC COMMENTS: M/Herrera stated that during discussion of Council Goals and Objectives there was discussion of a dog park. At this time staff is researching the matter and will present the Council with additional information at a subsequent Council meeting. CM/DeStefano stated that with respect to Site D there is a Memorandum of Understanding (MOU) between the WVUSD and the City of D.B. to prepare and consider a Specific Plan. In the MOU there are a couple of paragraphs that discuss consideration of the prepared Specific Plan by the City which clearly states "that nothing herein, however, constitutes a commitment or guarantee that the City will adopt the Specific Plan. The City reserves all of its rights to and all of its discretion and its ability to make independent judgments, findings and decisions with regard to the approval or disapproval of the Specific Plan". The City has not waived any of its discretion in simply agreeing to prepare a Specific Plan for consideration of the land uses on that 29-30 acre piece of property. Within the Environmental Impact Report (EIR) there was indeed a variety of alternatives that were explored, that were analyzed for their environmental impact and for which mitigation measures were prescribed. Included within those various alternatives was a full residential development on the property. The project is before the Planning Commission and has received consideration of two of three resolutions MAY 4, 2010 PAGE 3 CITY COUNCIL 5. n that the Planning Commission has before it. The third and final resolution will be considered by the Planning Commission at its next meeting which is next Tuesday night. CM/DeStefano responding to Mr. Martin stated that the Alpha Beta Shopping Center has been with the City for decades and expanded and doubled in size about 30 years ago. It was substantially vacant for many years prior to Super HMart coming as a result of a new property/investor coming in and completely revitalizing the shopping center as you see today. This area is currently known as Diamond Hills Plaza, formerly known as the Country Hills Plaza. Part of the reason Alpha Beta was closed for as long as it was had to do with a variety of mergers and acquisitions by a number of different grocery store operators in the nation. Several grocery store operators merged for financial and economic reasons and Alpha Beta was a casualty of that process. For a short time it turned into a Ralphs Store. When Ralphs went through a similar kind of process a couple of years later, Ralphs chose to keep their store at Diamond Bar Blvd. at Grand Ave. open and close the store in the Country Hills Centre. Ralphs continued to make lease payments to the property owner of that shopping center guaranteeing the store would never be reopened with a direct competitor. D.B. tried its best to break the lease because there was a neighborhood without a grocery store. D.B. pitched the site to a variety of individuals and were many times thwarted because they were a direct competitor to Ralphs and Ralphs would not allow anyone to go into that location. Again, Ralphs was making payments to ensure that the stored remained dark. It was not until a few years ago that the new property was literally bought out, for a significant amount of money along with the remaining years of the Ralphs lease. A new grocery store operator for that shopping center was pursued and HMart was selected. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 11, 2010 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.2 Traffic and Transportation Commission Meeting — May 13, 2010 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.3 City Council Meeting — May 18, 2010 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. CONSENT CALENDAR: C/Tanaka moved, C/Everett seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Chang, Everett, M/Herrera None None Tanaka, MPT/Tye, MAY 4, 2010 PAGE 4 CITY COUNCIL 6.1 APPROVED CITY COUNCIL MINUTES 6.1.1 Study Session of April 20, 2010 —As submitted. 6.1.2 Regular Meeting of April 20, 2010 —As submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of March 25, 2010 6.3 PLANNING COMMISSION MINUTES: 6.3.1 RECEIVED AND FILED —Regular Meeting of March 23, 2010. 6.3.2 RECEIVED AND FILED —Regular Meeting of April 13, 2010. 6.4 RATIFIED CHECK REGISTER — Dated April 15, 2010 through April 28, 2010 totaling $1,167,092.22. 6.5 APPROVED TREASURER'S STATEMENT— Month of March 2010. 6.6 APPROVED NOTICE OF COMPLETION FOR THE 2009-10 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT IN THE VICINITY OF CASTLE ROCK ELEMENTARY SCHOOL. 6.7 APPROVED NOTICE OF COMPLETION FOR THE 2009-10 COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY (CDBG-R) CURB RAMP INSTALLATION PROJECT IN THE VICINITY OF EVEREGREEN SPRINGS ELEMENTARY SCHOOL. 6.8 (a) APPROVED APPROPRIATION OF $62,500 OF UNALLOCATED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO THE CITY'S HOME IMPROVEMENT PROGRAM. (b) AUTHORIZED THE CITY MANAGER TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT SJC 3 CONSULTANTS IN THE AMOUNT OF $7,500 FOR A NOT -TO -EXCEED AMOUNT OF $32,500 TO ADMINISTER THE CITY'S HOME IMPROVEMENT PROGRAM (HIP). 7. PUBLIC HEARINGS: 7.1 ORDINANCE NO. 03 (2010): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE ZONING REGULATIONS GOVERNING GROUP HOMES AND ADOPTING PROVISIONS FOR REASONABLE ACCOMMODATION. CDD/Gubman presented staff's report for an ordinance which, if adopted, would amend the current ordinance. The ordinance addresses two topics: 1) A set of new regulations for group homes, and 2) introduction of a new MAY 4, 2010 PAGE 5 CITY COUNCIL provision known as "Reasonable Accommodation." Reasonable accommodation provides procedures where disabled residents can seek relief from zoning regulations in order to make accessibility improvements to their homes. The reason staff is presenting the proposed ordinance for group homes is that nearly two years ago the City Council passed a moratorium on group homes in response to neighborhood impacts caused by one such facility in the City and in response to inquiries from concerned residents over additional group residential facilities that were being proposed. The moratorium afforded staff the time to study the matter, provide more detailed definitions of the different types of group homes, and craft detailed and restrictive regulations on group homes in order to preserve the character of D.B.'s single family neighborhoods and to prevent the over concentration of group homes in the City. CDD/Gubman stated that staff spent a great deal of time with the City's legal counsel and worked closely with the Planning Commission to refine and perfect the proposed ordinance as it is being presented to the Council for final consideration this evening. Staff presented the four categories defined in the new ordinance and briefly described how those categories would be regulated under the new ordinance. CA/Jenkins noted that this is an area that is heavily regulated by State and Federal law. Sensitive to the City's concerns, at least those that generated the adoption of the moratorium to begin with almost two years ago, City staff in conjunction with his office have worked together extensively to craft an ordinance that goes as far as he believes the City can go to regulate these sorts of uses within the confines of those laws. We have looked at ordinances in other cities, examined what other communities have done, and brought to the Council something we believe is compliant with State and Federal law but is still quite restrictive. The Planning Commission took a hard look at the proposal and made good recommended changes, thus the ordinance that the Commission is recommending for adoption. MPT/Tye asked if this is the best the City can do? In discussing what things can happen staff is calling this a "multi -family home" but under these uses, it is not a home, it is a business. How does the City prevent neighborhoods from becoming a business? How existing group homes prior to establishment of the ordinance must be fully compliant with the new regulations within one year of adoption. What if the City finds two homes that are within a quarter of a mile of each other, how does the City handle that; is one grandfathered, what happens to the other one? All the City knows is that there is a problem when residents bring these homes to the attention of the City. They seem to pop up overnight. CA/Jenkins stated that in answer to the first part of the question, group homes that are permitted by right under this ordinance are deemed by MAY 4, 2010 PAGE 6 CITY COUNCIL State law to be the equivalent of a residential use in a residential zone. Yes, somebody is operating a business in that they are charging people to stay in the home and it may be a business that in fact operates more than one of these types of uses. But State law says that a licensed facility under six (persons) providing certain types of services is the equivalent of a residence. There is nothing the City can do about that. The reason for that is that there is a policy in this State that recognizes that there is a shortage of these sorts of facilities to accommodate the number of people who need them. People do better in recovery situations when it comes to sober living homes, for example, and in other situations where other people have disabilities and want to live and need to live in some sort of environment, they do better when living in a residential environment. Consequently, State policy is that they be allowed to live in residential environments in single family zones. M/Herrera asked where County regulations come into play. CA/Jenkins responded "they don't." County regulations have no bearing in the City. M/Herrera asked if the State has the primary jurisdiction over these facilities and licenses them. CA/Jenkins responded "that is correct." The State has a Department of Drug and Alcohol Programs that licenses these facilities and regulates them. There are also provisions in the Federal law which makes it illegal to discriminate against people who are considered to be disabled. Various categories of people with disabilities including people with drug and alcohol addiction problems are considered disabled within the meaning of Federal law. M/Herrera opened the Public Hearing. Helen Daas, 23806 Sholane Dr. asked for clarification as to group homes with less than six (persons) having a right by State law to be here. Do these homes need a permit from the City and does the City even get notified? CDD/Gubman responded that if it is a facility licensed by the State Department of Social Services with six or fewer clients they don't need a permit from the City and are exempt from local regulation. It is a practice of the State Department of Social Services to notify cities of newly licensed facilities and their criteria and as he understands is that they do not permit them to be within 300 ft. of each other. The notification process to the residents and to the City, as he understands it, is a verification to ensure that they are not violating the 300 ft, distance requirement. Ultimately, those uses are exempt from local permitting and don't require MAY 4, 2010 PAGE 7 CITY COUNCIL State licensing and only require a zoning clearance application. That is little more than a toll for the City to have those uses registered and the operators sign an affidavit that they will be operating within the regulations that deem them to be permitted by right. Also, by submitting the zoning clearance application to the City the City now has documentation of that location and should a parolee/probation home or a larger group residential facility is proposed within a quarter mile of this location the City would have the documentation to prevent that subsequent use from locating. With no further public testimony being offered, Mayor Herrera closed the Public Hearing at 7:40 p.m. C/Chang moved, C/Tanaka seconded, to Approve for First Reading by Title Only and Waive full Reading of Ordinance No. 03 (2010). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka reported that a couple of weeks ago he attended the California Contract Cities Association's monthly dinner meeting at the City of Hope. On April 22 the 20th Annual Diamond Bar/Walnut Sheriff's Station Booster Club Recognition Dinner was held at the Pomona Valley Mining Company; Saturday April 24 he attended the Silver Tip Park Improvements meeting held at the park during which staff received input on what the residents would like the park to look like. On April 30 the D.B.H.S. Brahma Foundation held its Casino Night fundraiser and last Sunday the WVUSD held its first 5K run/walk celebrating the District's 40th Birthday. He congratulated D.B. six newest Eagle Scouts and today he attended the D.B. Senior Mothers' Day luncheon. C/Chang said residents can follow her and her activities on her Facebook and Twitter accounts. Her account is www.twitter.com/itwoo. She met a parent whose children participate in the AYSO U10 Boys Team and was very impressed with the parent's enthusiasm and passion for the kids and their team who were chosen to participate in the National AYSO games in Florida the week of July 5. They are required to fund their trips and have been working diligently to raise the funds to support the team members and their parents. She announced that this Friday they will be holding a fundraiser at Jojo's Pizza in China Hills and on June 14 a fundraiser at Chili's in D.B. For more information email her and she will pass along the information to the parents. MAY 4, 2010 PAGE 8 CITY COUNCIL C/Everett spoke about the Pomona Valley Medical Center's pediatric rehabilitation program. He attended the Ribbon Cutting ceremonies for the Milestone Center for Child Development. The Milestone Center is on the premises with the Claremont Club. Sunday was a great day for the Walnut Valley 5K walk/run and 1 K fun run. Thanks to all of the sponsors. Close to 2400 attended the event. He acknowledged and congratulated Castle Rock and Evergreen Elementary for participating in California Distinguished Schools. He congratulated the Booster Club Recognition for Sheriff's volunteers. Two very active members who deserve recognition are Mike Goldenberg and Dr. Jeffrey Lowe as well as, all law enforcement. For a long time D.B. has had note of a Farmer's Market. Initially in 2002 it was at the corner of Grand and Golden Springs and then it moved in 2005 to Southlands Christian School on Brea Canyon Cutoff near Colima and Fairway. Effective this Saturday Jack Newe's Farmers Market will be at Mt. SAC at 1100 Grand Ave. from 8:00 a.m. to 2:00 p.m. MPT/Tye commended the residents for their generosity to the community and their participation in the Friends of the Library Wine Soiree, the WVUSD Teddy Bear Tea, the DBHS Brahma Foundation and the WVUSD 5K. It is very encouraging to see people come out and support such efforts in these tough economic times. This past Saturday D.B. lost an angel. Emily Hager at 27 lost her battle with cystic fibrosis. She was a courageous young lady who was a delight to know. She lived her life with courage, purpose and dignity and it is incredible what one can learn from someone younger. Emily taught him every time he was with her to be grateful for what he has. She was very involved in developing the pipeline for a cure which has shown great strides toward helping sufferers heal and deal with their disease. There will be a memorial service honoring her life on Saturday at 11:00 a.m. at the First Christian Church in Huntington Beach. He encouraged everyone to be a part of the service and keep her parents Steve and Diane and her sister, Julia, in their thoughts and prayers as they deal with the loss of this lovely young woman. M/Herrera said that many Council Members attended several events during the past couple of weeks. She is feeling very proud of the youth in D.B. with the 5K run, the Eagle Scout ceremonies, the basketball team members and she thanked all of the adults that work with, mentor and guide all of these kids to be better than they could and would be which goes toward making a strong community. D.B. is a great place with great adults and great kids for which she is grateful. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Regular City Council meeting at 7:55 p.m. in memory of Emily Hager. TOMMYE CRIBBINS, CITY CLERK MAY 4, 2010 PAGE 9 CITY COUNCIL The foregoing minutes are hereby approved this day of 12010. CAROL HERRERA, MAYOR Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 27, 2010 CALL TO ORDER: Chairman Torng called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Lee led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Kwang Ho Lee, Jack Shah, Vice Chairman Kathy Nolan, and Chairman Tony Torng. Absent: Commissioner Steve Nelson was excused. Also present: Greg Gubman, Community Development Director; Brad Wohlenberg, Assistant City Attorney; Grace Lee, Senior Planner; Rick Yee, Senior Engineer, and Stella Marquez, Senior Administrative Assistant. Consultants: Mark Rogers and JoAnne Sturges, TRG Land; Peter Lewandowski, Environmental Impact Sciences, Steve Sasaki, Sasaki Transportation Services. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of April 13, 2010. C/Shah moved, VC/Nolan seconded, to approve the Minutes of the Regular Meeting of April 13, 2010, as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: 5. OLD BUSINESS: None 6. NEW BUSINESS: None Shah, VC/Nolan, Chair/Torng None Lee Nelson APRIL 27, 2010 PAGE 2 PLANNING COMMISSION 7. PUBLIC HEARINGS: 7.1 Site "D" Specific Plan — Pursuant to the Subdivision Map Act; Title 21 — City's Subdivision Ordinance; and Title 22 — Development Code Sections 22.60 and 22.70, the proposed project is to recommend approval of the following to the City Council. (Continued from April 13, 2010) General Plan Amendment No. 2007-03 — A request to change the land use designations from Public Facility (PF) and General Commercial (C-1) to Specific Plan (SP). Zone Change No. 2007-04 — A request to change the zoning districts from Low Density Residential (RL) and Neighborhood Commercial (C-1) to Specific Plan (SP). Specific Plan No. 2007-01 — a Request to adopt the Site D Specific Plan for approximately 30.36 -acre site for the construction of 202 residential dwelling units; 153,985 gross square feet of commercial use; and approximately 10. 11 acres of open space areas, easements and rights-of-way. Tentative Tract Map No. 70687 — A request to establish separate residential, commercial, and open space parcels; create an internal circulation system and common open space areas; and establish easements and other rights-of-way for utility and other purposes. Environmental Impact Report No. 2007-02 — A request to certify the final EIR which provides a detailed analysis of potential environmental impacts associated with the development of the Specific Plan area. The EIR includes mitigation measures for the project, addresses project alternatives, identifies the environmentally superior project alternative, and adopts a statement of overriding considerations. Project Address: Site comprised of approximately 30.36 -acres located at the southeast corner of Brea Canyon Road and Diamond Bar Boulevard (Los Angeles County Assessor's Parcel Numbers 8714-002-900, 8714-002-901, 8714-002-902,8714-002,093, and 8714-015-001). Applicant: Walnut Valley Unified School District and City of Diamond Bar Lead Agency: City of Diamond Bar Community Development Department APRIL 27, 2010 PAGE 3 PLANNING COMMISSION ACANVohlenberg explained that at its last meeting on April 13, 2010, the Commission closed the public hearing following the public comment period. There is a procedure for reopening public hearings during the same meeting. If the public hearing is reopened at a different meeting it would require that the item be officially re -noticed and continued to the next Planning Commission meeting. This procedure is not just for the benefit of those present this evening that would like to speak; if it were known that there would be additional opportunity for public comment there may have been others who would have appeared at tonight's meeting to speak but did not do so because they believed there was no opportunity for further public comment. It would require action of the Commission to direct staff to re -notice the hearing so that it could be reopened at the next meeting. C/Shah said he would recommend the public hearing not be reopened and that the Commission move forward as scheduled to receive responses to comments and that the Commission continue with its deliberation as scheduled. C/Lee concurred stating that he listened to the tapes of the last meeting and was prepared to move forward. VC/Nolan moved to continue the item to May 11, 2010; and direct staff to re -notice the meeting to allow for further public comment. The motion died for lack of a second. C/Lee confirmed to Chair/Torng that he had listened to the entire taped meeting and was prepared to move forward to deliberation. Chair/Torng advised the public that the Planning Commission was acting in an advisory capacity to the City Council and that following staff's responses to the public comments received during the public hearing on April 13, 2010, the Commissioners would deliberate and the Commission would make its recommendation to City Council. The City Council is the final authority on the matter and the public will be notified of future public hearings if and when the matter goes to the City Council for deliberation. Chair/Torng acknowledged receipt of letters from Lee Paulson, Melony Paulson, Mary Rodriquez and Christopher Chung. Emails were received from Mary Rodriquez, John Yang, David Dorsey, Julie Leung and Christopher Chung. CDD/Gubman presented staff's report and addressed questions and comments raised by audience prior to close of the public hearing followed by response to Commissioner's questions after which the Commission will determine the next steps. CDD/Gubman said that rather than respond to the questions and comments item by item, he would address them collectively by topic. APRIL 27, 2010 PAGE 4 PLANNING COMMISSION CDD/Gubman said that staff understands that this project has garnered a great deal of opposition from the community and there has been a great deal of criticism of staff for not making any fundamental changes to the parameters of the Specific Plan. While the criticism is well received, he clarified that the cornerstone for this Specific Plan is the Memorandum of Understanding (MOU) that was crafted between the City and the Walnut Valley Unified School District (WVUSD), the premise of which was that staff was to develop a Specific Plan that consisted of 50 percent residential and 50 percent commercial. The plan that staff crafted and worked on is based on those fundamentals. Accordingly, the City's consultant TGR Land studied the property and developed a physical plan that established the land form that would be *appropriate for accommodating a commercial development and residential development. The physical plan that has been presented demonstrates how that land form has been envisioned for this site based on technical analysis and existing conditions of the site as well as, access points to the project. CDD/Gubman stated that the Specific Plan is characterized as an "umbrella" or framework plan for this site. As stated at the first meeting, there is a range of planning tools that could be used to set forth the long range development objectives for the site, one of which could simply be rezoning the property. However, a Specific Plan is a tool in which much more rigorous land use strategies, requirements and other specifications tailored to the particular characteristics of this property can be employed. As memorialized in the MOU, staff opted to do a Specific Plan, the intent of which was not to create a detailed development plan. There are no developers that are lined up, signed up or even in talks to develop this property. So, there is not a development plan that staff can base a document on, but instead staff formulated some planning principles and created a document of what the City's vision for this site is based on the commercial/residential makeup of the property and specify in diagrams, graphics and words what the physical and land use characteristics of this site should be at build -out. By creating this plan and conducting the environmental analysis, the strategy is to have an entitlement or vested approval in place to put this property out to market. Having an entitlement in place adds value to the property and removes many of the unknowns about what can or cannot be developed on this site. By eliminating those uncertainties, the value of the land is increased. At the same time, it is very clear how many units are the maximum that may be developed and possibly fewer units can be developed. However, 202 units would be the maximum under what is being proposed with this site plan, along with about 154,000 square feet of commercial development. This plan also specifies where those land uses will be organized on the site and outlines the physical envelopes for those physical components, along with the access, backbone road and provisions for pedestrian interaction between the commercial and residential components. The plan for residential is based on the General Plan Consistency Analysis and promotes several General Plan Goals and Objectives as well, and APRIL 27, 2010 PAGE 5 PLANNING COMMISSION staff has presented its recommendations for making those findings in the Specific Plan. This public hearing process provides an opportunity for the Commission to consider opposing viewpoints that have been presented by the public. Staff is confident that the project is furthering several development General Plan goals and objectives to provide housing in the community, to diversify the housing stock and staff believes that it has formulated a plan that is compatible with the surrounding areas to preserve the integrity of the neighboring land uses. Again, that is a matter for the Planning Commission to deliberate and in doing so, consider all of the testimony, and determine whether to concur with staff's recommendation. CDD/Gubman stated that if the objective was for the City to help the school district maximize its return (get the most money for its property) the City would be presenting a plan comprised of 100 percent residential; however, the City is looking at this site with other community needs in mind to create a balanced community, to provide a range of services for the community and to provide a sustainable revenue opportunity given that the site is located at a major intersection in the City. The part of the plan that introduces the commercial was the City's contribution to the MOU. The City did not view 100 percent residential as the best long-range plan for this site understanding that market conditions are really a snapshot in time and a market study done two years ago would look nothing like a market study done today and looking into the long-term horizon for the City, would the community be better served by additional commercial or a neighborhood serving commercial uses. The City contributed this component to the MOU that provided this. Is the tax revenue generation or the potential to generate tax revenue the sole driving factor? While it is certainly one of the driving factors it is certainly not the only driving factor. Again, if the City was solely motivated toward tax revenue it would not necessarily be looking at a commercial component that would only accommodate a neighborhood serving commercial use because the amount of sales tax generated from that component would not make or break the City. It certainly helps to diversify and enhance the City's revenue portfolio but it is not something that is the only factor that the City feels is a justification to propose commercial at this site — it is the opportunity to take a corner at an arterial and to seize the opportunity to add additional commercial services for the community. Staff understands that there is not support from those who have participated in this process with their oral and written comments; however, that is the reason why the City holds the hearing process. CDD/Gubman said that staff takes exception to the comments that the public input was ignored or disregarded or treated flippantly. There was a scoping meeting prior to the Environmental Impact Report (EIR) preparation and there was a public comment meeting to provide an opportunity for the public to speak on the aspects of the FIR. Staff explained that those were not the times for the City to debate or deliberate on the merits of the pian itself but to focus on the environmental issues APRIL 27, 20'10 PAGE 6 PLANNING COMMISSION that need to be analyzed, and if the analysis was thorough and sufficiently fleshed out to enable the Commission to feel that it has been disclosed and apprised of all facts that go into the entirety of this decision — not only the environmental, but the appropriateness of the proposed land uses in the Specific Plan document as a whole. Staff certainly did not preclude people from speaking on the merits of the plan and voice their opposition to the project itself, to bring up the 1991 Resolution by the DBIA to develop the site as a park, etc. All of those comments are in the record and they have all been published and presented to the Commission in the Draft and Final EIR. All comments received have been recorded. Now that the decision making process begins through the Planning Commission and City Council hearings it is the time to consider the appropriateness, the merits and the benefit to the community of this Specific Plan in its entirety. Staff believes that it made a genuine effort to facilitate government to include all comments and to provide the public the opportunity to express their views. Staffs responses through the EIR process were only to the environmental issues and for that reason in the response to comments of the EIR there are numerous occasions that repeat "this comment is acknowledged" because it is not a CEQA issue but another issue. Nevertheless, those comments are acknowledged and published and they are disclosed to the Commission. In addition to the public hearing process opened last meeting (April 13, 2010) there is a very detailed and extensive record of where those members of who have taken the time to participate in this process stand on the matter. He hopes with that said that there is some consideration for staff's effort to provide the Commission with that information. This process was not a municipal or park or public improvement project where a neighborhood charette would have been used to solicit public input. This was a development proposal with staff acting as the applicant. This process did not provide the format for the type of participation that a community project would. CDD/Gubman stated that there are numerous factual errors contained in the letter from Christopher Chung that need to be addressed on the record_ First comment is that the Specific Plan is inadequate, inconsistent and does not meet statutory requirements. With that statement the contention is that the Specific Plan does not prescribe architectural and landscape details or specify other criteria in greater detail. Section 65451 of the California Government Code specifies the required content of the Specific Plan and that level of detail is not mandated. In fact, the Governor's Office of Planning and Research has a publication entitled The Planner's Guide to Specific Plans which states in its opening paragraph "a Specific Plan may be as general as setting forth broad policy concepts or as detailed as providing direction to every facet of the development from the type, location and intensity of uses, to the design and capacity of infrastructure, from the resources used to the financed public improvements, to the design guidelines of the subdivision." The Draft Specific Plan the City is presenting fits within these very broad parameters. Moreover, the Site D Specific Plan is very similar in format to the Specific Plan that was prepared for the Target/ Brookfield/Calvary Chapel site, APRIL 27, 2010 PAGE 7 PLANNING COMMISSION which was adopted and approved. The second point raised is "the'City cannot use Site D as justification to meet regional housing needs assessment housing needs or to meet RHNA numbers" and this is simply untrue. The City is obligated to accommodate 1,098 new housing units during the current RHNA cycle. Part of that obligation is to designate 15.6 acres for residential development at a density of 30 units per acre to accommodate lower income housing needs for 466 units. Site D is not one of the several sites being studied to accommodate that need. Site D would help fulfill the City's obligation to provide the 632 market rate units under the current RHNA allocation. The third comment that is factually incorrect is that the EIR scoping meeting was conducted after the Draft EIR was released. This is incorrect. The scoping meeting was conducted on February 21, 2008, The Neighborhood Forum held on August 3, 2009, was during the Draft EIR public comment period and was provided as an additional opportunity for the public to ask questions and provide oral and written comments regarding the adequacy of the EIR. Unlike the previous scoping meeting, the August 3, 2009, meeting was not mandated under CEQA but the City scheduled the meeting in an effort to inform the public and to solicit comments. The fourth comment is that the EIR was not completed by an objective third party independent consultant that has no prior relationship with the WVUSD. For the record, TRG Land did not prepare the EIR and does not provide environmental services. The City selected the firm Environmental Impact Sciences to prepare the EIR. The fifth comment stated in effect that the traffic mitigation in the form of fair -share fees is inadequate and violates case law set forth under Federation of Hillside and Canyon Associates v. the City of Los Angeles. The EIR's mitigation reporting and monitoring program that is part of the EIR document requires the specific improvements or fair -share contributions shall be provided prior to the recording of the final Tract Map. This is not a violation of FHCA v. Los Angeles. FHCA v. Los Angeles did not deem the payment of fair -share fees to be invalid. What the case law cited determined was that although the City of Los Angeles adopted mitigation measures for its General Plan framework program, it failed to require that they be implemented as a condition of development. The Site D EIR does not make that error in that the improvements or fair -share contributions are required to be paid or completed upon recordation of the final Map. In fact, going further, he pointed out that the court decision went on to state that it found no fault with Los Angeles's certification of that EIR but only with the failure to show substantial evidence in the record to support a finding that the mitigation measures had been required or incorporated into the planning document. The sixth statement was a comment that it is the responsibility of the lead agency to consider all viable project alternatives. This is untrue. Under Goleta Valley vs. The Board of Supervisors, it was determined that an EIR must discuss a reasonable range of potentially feasible alternatives to the proposed project. Staff believes that the Site D EIR has indeed discussed a reasonable range of project alternatives. Finally, there is a statement that the City of Diamond Bar's noticing radius is 700 feet from property lines and the City arbitrarily increased the radius to 1000 feet, therefore, should extend the APRIL 27, 2010 PAGE 0 PLANNING COMMISSION notification range even farther out. This is untrue. In fact, Section 22.72.020 requires a 1000 -foot notification radius for the Site D Specific Plan. CDD/Gubman asked if the Commissioners had any questions. C/Lee said he heard the same story last time and he believes that the public hearing process is not a lecturing process. He listened to the two and one-half hour tapes of the last meeting and heard many residents voice their concerns as well as their wishes. He understands residents clearly expressed their thoughts; he understands this project and its relative impact to the community. But on the agenda it states a Finding of Fact and Statement of Overriding Considerations, and implementation with the identified economic and social benefits. He said he understood the economic benefit but did not understand the social benefit. CDD/Gubman explained that it is adding to the diversity of Diamond Bar's housing stock and providing additional housing opportunities. C/Lee asked if "housing stock is a social benefit" and CDD/Gubman responded "yes." C/Lee said there is maybe sociality? But a social benefit is not that. Maybe housing stock is a benefit but not a social benefit. He asked for a better explanation of "social benefit." ACA/Wohlenberg explained that there is an underlying thought in California Land Use law and in Housing law that there should be a community that has a variety of housing types and pricing available. And something that Diamond Bar hears as a comment from the State of California in the review of its Housing Element is that so much of Diamond Bar's housing is focused on the higher economic spectrum. So in order to seek out that benefit of having diverse housing choices within the City, that is part of what this project is aimed at providing — not the high end housing that Diamond Bar has so much of but mid-range housing units that Diamond Bar needs (another 632 units) under its RHNA obligation. C/Lee argued that the statement should be "housing stock benefits" and not social benefits. Mark Rogers stated that in addition to the aforementioned benefits, the project seeks to do a number of things. First, the project is using both commercial and residential land uses in an area that as he understands, has a need for neighborhood commercial services. The idea today and what is seen as handed down by the State of California is that it is looking for projects where there is a blend of land uses to cut down vehicle miles traveled and place uses where there is a pedestrian trail that connects the adjoining neighborhood on the south end of the project into a plaza -like feature anticipated with a commercial side of the project. In that instance, this project meets social standards from the state's standards in providing a mixed land use with both residential and commercial. He hopes that he is not stretching when he also states that the benefit of this project monetarily to the WVUSD and maybe secondarily to the City, has tremendous social benefit. The values that he sees in this community are born out of the great education that the children get from their school systems. This is a timely project from the standpoint of providing needed fund for the district and that, he believes, has tremendous and long -reaching social benefit. APRIL 27, 2010 PAGE 9 PLANNING, COMMISSION C/Lee said the report mentions this project would be convenient for people but can he talk about social benefit as common sense. This project will be good for families, education involvement. He heard many negative comments from residents because there is no social benefit. So he wants to understand clearly what social benefit is. But Mr. Rogers's understanding is a convenience of more houses so there is a contradiction. This comment should be changed to "more housing stock or more convenience for shopping but not social benefit because people can misunderstand about this project. C/Lee asked how this project building more houses and building more commercial areas is related to education, and CDD/Gubman responded "in that the sale of the property benefits the school district." C/Lee asked if that is why it helps people and kids grow up in this community. He thought it was totally irrelevant explanation about this project with respect to education. C/Lee asked for clarification of "social benefit" and asked if it could be changed "housing stock benefit or convenient to the people or shoppers." CDD/Gubman responded yes, that the changes can be made so that his concerns are addressed. VC/Nolan asked if socialize meant how it socially benefits the community at large. CDD/Gubman said that when the document addresses social benefit it refers to the entire palette of elements that enhance the society. ACA/Wohlenberg said that when making a statement of overriding considerations it simply discusses the economic and social benefits that would occur from deciding to move forward even though there is unmitigated significant impact. To him that is sort of "catch-all" language that the legislature adopted. There are economic benefits and social benefits and everything falls into one of those two categories. C/Shah asked what could be built under the land use designation of Public Facility and General Commercial if nothing is done to change the land use to Specific Plan. CDD/Gubman responded that currently there is a fundamental inconsistency between the General Plan and the zoning. The General Plan designation is Public Facility which would suggest a school or park. The zoning that is overlaid on that is residential and commercial so there is a General Plan zoning inconsistency that would have to be resolved to enable the property to be developed in some fashion. Chair/Torng asked for a response to Mr. Chung's statement on Page 1 of his letter that refers to "the proposed high-density residential land use is incompatible with adjacent land use and inconsistent with the General Plan." CDD/Gubman said that was a fair argument. Staffs position is that this housing type is compatible with the surrounding uses. It is not located within a local neighborhood street completely encircled by single family detached residences. This property does have its back turned on the single family neighborhood and faces a major arterial. Based on that context an attached housing product on this site would be appropriate and if one looks throughout the City, one will see similar land use APRIL 21, 2090 PAGE 10 PLANNING COMMISSION relationships between those housing types that co -exist under similar contexts and disagreed that it is an inconsistent land use. Chair/Torng asked about Mr. Chung's statement on Page 6: "The consultant provided a representation that the development of the housing would be of high quality for moderate income families." The inconsistency is that this should be low income. CDDIGubman said that the first thing he needs to clarify is that high density would be for 30 -units to the acre. This residential project proposed at 20 - unit per acre on the development pads is exclusive of the slopes front and back. Therefore, the effective density is closer to 17 -units per acre. The 30 -unit per acre density requirement that staff is studying for locations elsewhere in the City is considered a default density for affordable housing so the state views a development at 30 -units per acre as probably accommodating affordable housing, at least in this region given the property values and existing levels of urbanization. Thirty units per acre in Manhattan would be extremely low density for example, so it is all relative. Site D would be attached housing probably similar to the Brookfield development above Target which is market rate housing. Chair/Torng said he raised a concern about Page 15 of Mr. Chung's letter - the grubbing and grading near the homes toward the channel to ensure that insects and rodents are driven away from homes. This should have been a mitigation measure but nothing has come up about it. Is there any way this can be mitigated? CDD/Gubman responded that there is a standard requirement in the issuance of grading plans that rodent barriers be installed around the perimeter of a project. Staff believes that would be a more effective means of containing the rodent population within the project site to effectively be decimated by development activity. The prospect of grubbing at the edge of the site or at the center is somewhat speculative in the belief that that is going to drive the rodent population inward. He said he did not see how that was something the City could guarantee unless there is one solid line of machinery that moves contiguously and together toward the center. The City's grading permit requirements include a rodent barrierto imbed into the ground and prevent the offsite migration in order to more effectively achieve that goal. Chair/Torng said, so in other words, staff already considered that and CDD/Gubman responded "yes," although it should be noted that specific discussion of rodent barriers was not included in the EIR response to comments. CDD/Gubman responded to Chair/Torng that 7:00 a.m. (not 8:00 a.m.) is the citywide noise regulation standard for construction activity. VC/Nolan asked if the City had the resources of a buyer to purchase green space for a recreational facility. CDD/Gubman explained that Site D is not included in the Parks Master Plan and since the MOU expressly states that the Specific Plan APRIL 27, 2010 PAGE 11 PLANNING COMMISSION should be prepared to accommodate 50 percent residential and 50 percent commercial, the response would be "no" at this point. Mark Rogers, TRG Land, pointed out that one of the terms the Commissioners should keep in mind for the purposes of this process is "predictable outcome." It is a term he uses a lot speaking about development and the experiences he has had with development. In an effort to ensure what the Commission deliberates on and what the Council will deliberate on and make a decision on is truly what can happen as a built project. This project, like many projects he has had an opportunity to work with, focus on ensuring that. the property is mapped, set forward design parameters and a regulatory envelope so that at the end of the day as deliberated and conceived can be built. TRG has done an extraordinary amount of scientific work to ensure public safety in this project. A lot of whatwould normally be required in a process like this to ensure this is a quality built site. These are two public bodies that are working together to bring a project before its constituents and what is so interesting about that is that he and his colleagues sat around brainstorming the project working with things everyone has experienced in an attempt to provide a framework that TRG Land feels meets the concerns and issues they deal with on a daily basis. Mr. Rogers stated that in the absence of a more elaborate graphic, he focused his PowerPoint presentation on the edges of the project because this is a two-step process. This attempts to build an envelope or umbrella within which a project of merit can be built. So he has focused on the edges of the project to ensure adequate setbacks and spaces that meet the intent. Along Brea Canyon, the street grade is about 10 feet below pad grade. His firm ensures that from the back or right-of-way to anything within this project there is a minimum of 35 feet. In addition, there may be an area for cars to butt right up against that setback so an additional space was allocated so that car bumpers are setback well behind that area which offers a minimum setback from top of slope of an additional five feet beyond the 35 -foot setback. At the corner of the project, the vision was at that the corner of Brea Canyon and Diamond Bar Boulevard create something like an arrival/plaza space in the project. Chair/Torng asked if the lower legend side is people's view driving from Diamond Bar Boulevard and the view on the right is the potential site elevation. He asked about the triangle. Mr. Rogers responded that is the condition he is describing — the arrival/plaza space. The first section is the section going toward Diamond Bar Boulevard and Brea Canyon so that it shows on the right hand side the upslope to the project. When he spoke two weeks ago he said the project was "at grade." In fact, it is as close as possible. It is still above the street. One of the corners was that drivers would see it as asphalt and that is not true. He said he would later show similar projects and how they are monumented. The second section is driving down Diamond Bar Boulevard in the direction of Grand Avenue away from APRIL 27, 2010 PACE 12 PLANNING COMMISSION Brea Canyon. This shows a very strong setback of 35 -feet to a monument feature with a very strong community gathering type of spot such as an outdoor eating area or loggia located at the corner to monument the corner. As one moves closer to the entry at Cherrydale driving down Diamond Bar Boulevard toward Grand Avenue, the project is much closer to grade and the building setback from back of right-of-way is a minimum of 35 -feet. These are very healthy setbacks well above most minimum standards for most typical zoning. Sections along the project edges such as mid -point locations, Section 4 is cut from Diamond Bar Boulevard with the uphill section showing the project considerably elevated above the street. Again, this area ensures adequate setbacks without allowing any buildings closer than 15 feet to the top of slope. In this case, at a minimum will be set back 125 feet away from Diamond Bar Boulevard. The slope planting incorporates indigenous, low water, drought tolerant plants as well as plants thatwill mitigate for the reduction of black walnut. Mr. Rogers responded to C/Shah that the elevation difference between the houses and the street is roughly 60 feet. The next section is the section cut along the edge of the project that joins Ambusher. The existing housing is below grade to the site. In this case the grade is being lowered to reduce some of the vertical between the two relationships. This is very unique to a standard imbedded in a project like this because a minimum 85 foot setback will exist along the edge to ensure adequate distance for buffering and landscape and so that the buildings do not create an incompatible relationship to the adjoining residential. One hundred twenty (120) feet of horizontal distance lies between the houses and the buildings and landscape screening will be used to enhance the edge. Again, these setbacks are above and beyond the normal setback requirements in a project of this nature. Mr. Rogers responded to Chair/Torng that there will be a fence between the trees. The upper south side neighborhood is well above the project. Section 6 at the midpoint of the project is well below that neighborhood. There is a huge setback distance both horizontally (184 feet) and vertically (60 feet) in this project relationship. The next section further up the street (Section 7) shows an even greater vertical and horizontal relationship with 365 feet between the existing residences and the project's buildings. Mr. Rogers shared images of other projects that are similar to how he visualizes some of the key elements in the commercial center for the Site D Specific Plan. VC/Nolan asked if the ratio of black walnut replacement ratio is based on the actual success rate or unsuccessful rate. CDD/Gubman responded that the ratio is not related to any estimated success rates and is a code requirement found in the Municipal Code that there be a 3:1 ratio for protected trees that are removed. The applicant may also be required, as a condition of approval, to enter into a tree maintenance agreement to warranty the survival of the replacement trees. For example, the City may require the applicant to replace any tree that does not survive during the first three years. VC/Nolan asked the ratio of successful replacement tree plantings and CDD/Gubman said it would depend on the quality APRIL til, 2010 PAGE 13 PLAITING COMMISSION of the nursery stock. If the replacement tree is from a reputable nursery that employs best practices for cultivating trees and offering guarantees, then the likelihood of success should not be a concern. Chair/Torng asked why the City would want to remove the 100 -year old Eucalyptus trees and replace them with better trees. CDD/Gubman stated that the plan for the site with the commercial component compels the commercial pad to be lowered. The fact that the site is going to be graded necessitates removal of the trees. The Tree Ordinance focuses on protected trees — trees that are indigenous to this area. And what the City envisions is restoring the urban forest in the new development with climate appropriate trees. The Eucalyptus tree is not within that realm. Mr. Rogers further stated that if there were a way to realize the project before the Commission for consideration and maintain those trees, the project would probably have sought to do that. These trees have a life cycle and they are reaching the end of that cycle where they will no longer be vital. In fact, they mdy become more of a hazard over time. More importantly, he has done a number of projects wherein the Eucalyptus was retained and it is a tough task on flat ground much less on a hillside environment. If the trees were live oak that had an extended life period there may have been consideration for boxing and relocating the trees to the project feature and if the trees could be retained in their present location the project would have sought to do that. However, these trees are nearing the end of their life cycle and over time will be more of a problem than a benefit. This project attempts to implement current legislation to attempt to get a carbon footprint down. A lot of things being done in terms of water harvesting, plant selection, utilization of 50 percent solar, everything that is imbedded in current technology for purposes of meeting these goals, is a part of this project. He invited the district to use this project to measure the benefits of going in this direction. This project will be state -of -the art and raises the bar for what projects can be in terms of carbon footprints and meeting goals handed down by the state today. Chair/Torng said he appreciated Mr. Roger's effort to create the site cross-sections for clarity which he requested and believes it helps to clarify and provide a better understanding of the project. He read a comment from Page 3 of the letter from Melony Paulson. She said "Part of the site could be a park. It might not be as large as some of us might like, but it would (be) better than acres of hot, desolate pavement that is now being envisioned for the site." In the final paragraph she said "Then, think about the plan I have suggested above. Think about an urban city center, a living, shopping, park space set into the natural setting of Site `D'." So by looking at what has been shown on the plan, is there a possibility of incorporating a small park. Mr. Rogers said that naturally, there is always the possibility of doing a park feature. He liked the focus on an idea brought forward by CM/DeStefano to have a plaza in the corner near the flood channel. Perhaps the project could include a pedestrian corridor that reaches back to the main APRIL 27, 2010 PAGE 14 PLANNING COMMISSION commercial structures from that location. Maybe a park of a different nature that utilizes green space and canopy that extends a walkway system back from the corner with the loggia concept, an urban gathering space, and maybe that loggia concept is connected with the greenway that goes back to the main structures. What was envisioned by a Council Member was the inclusion of a trail system from Posado down to the back of the commercial structure. So what was envisioned in the Specific Plan is a very similar type of feature as is called out on the corner at the apex of the buildings where they join at the back of the property. And what might be considered is those two being like an urban hub with a trellis or shaded walkway system that connects those two hubs to one another as an urban park setting, which might accommodate some of Ms. Paulson's concerns. VC/Nolan said she believed the raised separate pad off of Cherrydale at Diamond Bar Boulevard is potentially something that could be used for a restaurant. What is the size of that pad and what is the potential for an actual park in that area and perhaps 20-30 percent of the commercial area being removed and replaced by an actual park facility. She stated that the Commission has heard the concerns from the community again and again regarding a park and again, to speak to the social aspect of this area. Mr. Rogers said that naturally, that is an opportunity that has not been explored at this point. What is located in the corner is a water quality feature/ambient open space. If there is a grassy swale that functions as a water quality feature they usually like to associate it with other open space to get a benefit from both being next to each other and the expanded idea. Corners are important places in commercial projects in terms of locating restaurants or banks on free standing pads. The more critical of those is probably at the intersection of Diamond Bar Boulevard and Brea Canyon. He believed that the concept as discussed is imbedded in the plan but certainly this would make for an opportunity to have a park feature that could be used by both residents outside and inside the area_ VC/Nolan asked how much area of the swale would be needed to make it a designated park area in acreage off of the commercial portion_ Mr. Rogers said it was a pretty tough question to answer on the fly because it is a function of programming. If it is seen as not having active uses but being a tot lot, seating area, passive shade structure, etc., it might be a two -acre site. When one gets into active facilities it begins to expand to five acres and certain municipalities require different sizes for those uses because the City would usually be responsible for the maintenance. A smaller venue that would be more appropriate to the plan of residential/commercial features would accommodate a one or two acre facility in that corner benefitted by the other adjacent features such as setbacks and water quality elements that would help to expand the usable area. Chair/Torng asked if the Commission could recommend inclusion of a park feature and CDD/Gubman responded yes, if that is the direction the Commission wants to go he would suggest that it be incorporated into the recommendation to the City Council. Since there is a draft resolution prepared for the Commission and if the APRILS 27, 2010 MAGE 15 PLANNING COMMISSION Commission is in agreement with that draft resolution with the additional provision that a park element be incorporated staff could come back on May 11 with a revised resolution for adoption. Or, the Commission could take a short recess and craft language this evening if that is what the Commission would prefer. RECESS: Chair/Torng recessed the meeting at 8:40 p.m. RECONVENE: Chair/Torng reconvened the meeting at 8:45 p.m. SE/Yee and Consulting Traffic Engineer Steve Sasaki provided information in response to questions and comments raised at the April 13 meeting, as well as written questions and comments regarding traffic. SE/Yee stated that he would collectively address the questions and comments by category. SE/Yee responded to a comment raised regarding whether or not cumulative impacts of the proposed project were adequately addressed in the traffic study. The traffic study did indeed address several proposed projects listed including residential development in The Country Estates, Diamond Hills Plaza (formerly the Country Hills Towne Centre), the Industry Business Center/Stadium and the Aera Energy planned community. Specifically, the resident raised an issue with respect to the stadium and the traffic study for Site D began prior to when the stadium EIR was approved. However, the traffic engineer who prepared the Site D study assessed the current information available with respect to the stadium EIR and it was determined that the appropriate approach would be to look at the prior development proposed for the stadium site which is the Industry Business Center and to look at the impact to the peak hour travel times. Ultimately, this resulted in looking at the am/pm peak hour trip forecasts and the conservative approach is to the use the Industry Business Center traffic forecast because it generated much higher forecasts for the am/pm peak periods. Second, there was a concern about the H -Mart. As previously mentioned, the H -Mart is part of Diamond Hills Plaza and was addressed in the study with respect to trip generation forecasts for that and other retail establishments in the plaza. Third, there was a comment regarding school area circulation and Castle Rock Elementary access concerns and wait times for student drop off and pick up. Essentially, this is a situation that occurs throughout Diamond Bar and in fact, with many communities in Southern California. The City experiences high levels of traffic during very specific timeframes in the early morning and early afternoon hours. The City has addressed this issue uniformly throughout the City by working closely with the Sheriff's Department and school districts to monitor those situations and to proactively address operational improvements that can help with circulation during peak hour drop off and pick up. Chaparral Middle School is a good example of collaboration among the City, Sheriff's Department and school. Staff was able to establish one-way circulation routes; post additional regulatory signs, etc. Those types of actions have proved successful with regard to addressing school area APRIL. 27, 2010 PAGE 16 PLANNING COMMISSION traffic. Fourth, there was a concern expressed about the general ingress/egress because there is a proposal for 202 dwelling units and the comments contended that there should be 404 trips associated with peak hours. However, the analysis procedure that was followed in this traffic study is a procedure that is commonly followed in the industry. The traffic engineer used the Trip Generation Handbook published by the Institute of Traffic Engineers which is universally used for assessing impacts and determining trip generation rates. These trip generation rates are based on land uses and in this case, there was a component for the residential portion and a separate trip generation forecast for the commercial/retail component. As a result, 154 trips were considered to be the outbound A.M. peak hour number of trips from the residential units. Staff is confident with the methodology used in this study. SE/Yee said that several individuals commented on particular intersections that were not studied in this report. One intersection referenced by two different individuals who offered comments was Brea Canyon Road and Copper Canyon. The report studied a total of 20 intersections in the vicinity of the proposed project with the farthest intersection being Grand Avenue at Diamond Bar Boulevard_ The traffic engineer who prepared the study looked at several criteria for selecting the intersections such as whether or not there would be more than 50 trips added to a particular intersection as a result of the project, whether or not the intersections were signalized, whether or not the intersection is an arterial to arterial intersection, arterial to a collector road intersection, or a residential intersection. All of those factors were considered and evaluated in determining which intersections needed to be included. Based on the criteria, Copper Canyon was deemed not necessary to be included in the study. Copper Canyon is a T - Intersection between an arterial and a residential collector street, it is currently not signalized, it is a single stop intersection and the intersection approach generally serves right turns in and right turns out. There are mitigations recommended in this study for the next intersection downstream from the project (Brea Canyon and Silver Bullet), which is an intersection that requires a fair -share contribution by the development to restripe and install an additional lane of traffic and to modify the traffic signal to improve flow through the intersection as well as, general traffic flow along Brea Canyon Road. That in combination with the determination to exclude Copper Canyon from the study was felt to be appropriate that the downstream mitigations would address any additional concerns. The last comment received addressed the relevance of the Traffic Study data. There were several concerns with the date of data collection versus present day. Data was collected in 2007 and much of this Traffic Study report, as with any traffic study report has impacts and mitigations based on future forecasts. In this case the study was based on a 2030 year traffic forecast, the critical numbers used to determine ultimate mitigation. Again, it was deemed appropriate to use the data that was collected because the critical data and forecast were still relevant for determining mitigation forthis project. SE/Yee addressed Chair/Torng's request for additional information APRIL 27, 2010 PAGE 17 PLANNING COMMISSION related to the volumes for the project with and without the project by showing a slide that showed actual traffic counts for AM/PM peak hours for the intersections. There was also a question about fair -share contributions. Steve Sasaki, Sasaki Transportation Services, highlighted a question about use of fair -share as a mitigation practice. He confirmed that fair -share mitigation is an accepted mitigation procedure which serves to create a firm nexus between the project impacts and the required mitigations so that the City is able to offset the project impacts through use of a fair -share vehicle_ It is also a way to satisfy the City's adopted Traffic Study Guideline procedure. Within the Traffic Study Guideline there is a requirement for fair -share contributions and the fair -share mitigation serves to satisfy the guidelines. Within the mitigation measures themselves there is an opportunity to provide a fair -share or actual construction of improvements and whichever method is selected, would need to be done to the satisfaction of the City Engineer. Within those parameters the City has a very solid mitigation program to offset the project's impacts. VC/Nolan said the A.M. traffic trips indicated were 154 trips and she assumed that would be mirrored for the P.M. trips. SE/Yee explained that they would be different based on the methodology. Mr. Sasaki explained that since there is a combination of both residential and commercial uses, the residential is pretty much as stated as those going out in the morning tend to come back in the evening so that is fairly balanced. However, with commercial, typically there will be a lower A.M. trip generation and more trips generated in the P.M. The net trip generation is 272 in the A.M. peak hour includes both inbound and outbound vehicles. For the P.M. it is actually 650 peak hour trips (332 inbound and 318 outbound). When there is a mixed use of residential and commercial, obviously some of the people who live on site are going to shop at the adjacent commercial and most likely that relationship is a lot higher than some residential away from the project. Individuals tend to shop at the closest location. There can be and is often a reduction to account for the internal synergy. This particular study was done on a worst-case basis so it did not make those reductions. In attempting to create the envelope and looking at what mitigations were needed, that is one factor that makes it more of a worst-case analysis that that particular reduction was not made within the trip generation analysis. So the numbers shown are essentially worst-case. SE/Yee clarified to VC/Nolan that out of the 154 trips outbound A.M., 75 of those trips were associated with the condominium development and 79 were associated with the retail center. C/Shah asked if a nine percent increase in Diamond Bar Boulevard and Brea Canyon Road P.M. traffic was a moderate or significant impact. Mr. Sasaki said that for Diamond Bar Boulevard at Brea Canyon there were impacts that were identified within the traffic study and then there were also offsetting mitigation measures so it would be considered a significant impact that was identified APRIL 27, 2010 PAGE 18 PLANNING COMMISSION through the traffic study within the EIR. But then also there were mitigation measures that were identified that would fix or offset those impacts. Chair/Torng asked at what point — two percent or four percent - a fair -share contribution would be required. SE/Yee responded to Chair/Torng that the City's traffic guideline in general refers to a 4reater than two percent impact would kick it into a category of needing mitigation. The guidelines also indicate that if the City determines that an impact less than two percent is judged to be significant it would enable the City to require mitigation even though it did not meet the two -percent requirement. Chair/Torng asked staff to comment further on the impact to Copper Canyon because he believed it would be very difficult to make a left turn at the peak hour. Mr. Sasaki said it was an advantage to have an internal connection and the signal at Silver Bullet presents an opportunity to make a left turn under signal control. In the P.M. drivers make left turns from Brea Canyon into the development so if someone is traveling southbound on Brea Canyon, residents do make a left turn in but that was not viewed as problematic. Chair/Torng asked if striping could be added to help the residents. Mr. Sasaki said it was not determined that there was a project nexus. There may be over time that residents would ask for improvements from the City to help improve ingress/egress at that location but that would be separate from this project. Chair/Torng asked if they would go to the Traffic and Transportation Commission and Mr. Sasaki said he did not know what the process was for that in Diamond Bar but obviously, the project does not have ingress/egress through that side street. So it is viewed as more of an issue related to the neighborhood which very well could be legitimate and could be pursued for improvement. As far as the study, it is viewed as something separate from the project. CDD/Gubman said that the reports were completed and staff would respond to further questions. VC/Nolan asked how the number of new homes for this project compares in general to new home development over the past five years as it pertains to overall traffic impacts citywide. CDD/Gubman responded that a total of 237 including the Brookfield development which is about 186 attached units from 2005 through 2009 based on the number of Certificates of Occupancy issued. VC/Nolan asked staff to elaborate on the issue of entitlement about the importance of how staff certified this EIR as opposed to if the land was purchased and an EIR was done post sale. CDD/Gubman said he touched on this matter before. Having a Certified Environmental Document in hand and having some certainty of the entitlements in terms of the land uses, the density, number of units and amount of square footage, if that approval is already in hand it will add value to property when it is marketed because the developer is not assuming that risk upon purchase_ APRIL 27, 2010 PAGE 19 PLANNING COMMISSION VC/Nolan asked if there had been thought given to a park and recreation area in the form of a portion of this land being taken out of the sale and dedicated to the City of Diamond Bar for park and recreation use. CDD/Gubman asked if VC/Nolan intended that the commercial and residential mix would be retained but adding the park component and VC/Nolan responded "adding the park component even as part of the development and requiring that the, developer create a park or just taking a certain acreage out of the equation completely." CDD/Gubman said that would be a discussion at a higher level but if it is the Commission's recommendation to have that park feature added to this Specific Plan he would presume, given the fiscally cautious approach the City takes on all matters of City business that the City would require the subsequent developer to construct those improvements and dedicate that to the City for public use. VC/Nolan asked if it would make the project less feasible or desirable for a developer to come in if that is a requirement and CDD/Gubman said he could not really answer whether it would be less feasible. The sale price of the property would be affected if that was a feature that the developer was obligated to construct and there may be other funding tools that could be used such as adding what you might call a "door charge" on the residential units that would be payable to the City because the park would reduce square footage by potentially 80 cents to $1 dollar of foregone sales tax revenue. As a result, the City may look to require some sort of fee to offset that loss of revenue stream from the residential units. With all of those factors taken into account, yes, the price tag on the property would reflect that requirement as any other development requirement would also affectthe price tag. VC/Nolan said in that regard is there not already a fair -share amount toward park service per dwelling unit or per envelope and CDD/Gubman responded affirmatively and indicated that it is called a Quimby fee and for every development unit there is an assessment that is payable and what he is saying is that the City would look into exacting an additional fee from the residential development to offset the fee of reduced sales tax revenue that would be required to accommodate the park. CDD/Gubman said he was not suggesting that the fee he is talking about is the Quimby fee, it is something in addition to the Quimby fee to serve another purpose but it is the purview of the City Manager to determine how to manage the City's revenues and expenses. There will be a loss of sales tax revenue and there will be maintenance costs inherited with the addition of a new park facility so the City would look at some means to offset those costs. VC/Nolan said and those funds would go directly to this project site specifically as opposed to the assessment for dwelling units which could be disbursed throughout other parks in the City. CDD/Gubman said the funds would go into the General Fund and through the budgeting process the money would be allocated. VC/Nolan asked the potential length of a project like this from beginning to end when one considers inconvenience of construction, construction hours, a particular concern of hers with hours noted from 7:00 a.m. to 8:00 P.M. Monday through Saturday. CDD/Gubman stated that Mr. Rogers may be able to elaborate more on that issue but it would probably be a 12-18 month process from permit issuance to having APRIL 27, 2010 PAGE 20 PLANNING COMMISSION pads ready for actual construction of buildings. Mass grading may take about six months. Speaking from experience with construction hours he has worked in communities where the noise regulations allowed construction to begin at 6:00 a.m. and as the community developed and the new development sites were starting to be surrounded by populated development sites and there was beginning to be an impact on new residents the City looked at having the noise ordinance revised to require later construction hours and the hour was set at 7:00 a.m. He worked in another community where the construction ordinance was 8:00 a.m. and as development activity increased there was pressure from the construction industry to allow an earlier start time and it is really a matter of coordination with all of the trades and how the industry operates. There are concrete batching plants that are mixing concrete that has a short shelf life and that material needs to be delivered before it gets too hot; there are delivery trucks dropping off lumber and they are trying to make their rounds and then as construction starts later in the day and the weather is warm, the end time is not necessarily later in the day so it shortens the duration of the work day so that could potentially lengthen the construction period. So the balance seems to gravitate to 7:00 a.m. which seems to be the earliest that the building industry can really continue to do business under and it is seems to be the earliest tolerable time for surrounding residents. So 7:00 a.m. seems to be the universal standard. VC/Nolan asked staff's experience on surrounding property values for a project like this. CDD/Gubman said there is probably data to show that a new development going in will positively affect the comparable values and square foot values on older homes. As the homes are newer it may have less of a positive effect but it seems to have generally a positive effect on property values. With a commercial development that is less certain and so that is a question of compatibility and sensitivity to adjacent uses so taking that into account is what led to the increased setback requirements and other screening requirements to try to focus the use in a location that is farther away from residential development. Chair/Torng asked staff to comment on Mary Rodriquez concern about ground water flowing under the houses that sit on the slope at Cold Spring Lane and what would be done about the flow of water without disturbing the housing above. Peter Lewandowski stated that as indicated in the EIR, the geotechnical analysis was at a programmatic level in the absence of a formal design plan. But subsurface investigations were conducted and groundwater was encountered at a depth of 37 feet. Grading activities are not anticipated to encounter ground water as part of its operations. And as part of typical grading procedures and practices, further geotechnical review will be required at the building permit stage once final development plans are finalized. To the extent additional geological conditions are identified those will be composed as conditions of approval on subsequent development projects. The subsurface ground water is not anticipated at this stage to result in significant impacts to the project moving forward. APRIL 27, 2010 PAGE 21 PLANNING COMMISSION Chair/Torng asked the school district to comment on forwhat the proceeds of the sale of this land can and cannot be used. Jack LeBrun, Assistant Superintendent of Business Services, WVUSD, responded that the question regarding the use of any type of capital outlay proceeds has to go back into the district's capital improvement program. Currently, the school district is not allowed to use proceeds to pay for salaries or ongoing operational expenses. Chair/Torng asked for a more in depth explanation about the 1991 DBIA resolution and why that is not a consideration. CDD/Gubman explained that the DBIA Resolution that was passed in 1991 did formally record the position based on survey information that a park is a preferred development for that site. Certainly there has been public testimony that is indeed still the preferred alternative of many for this site. He would just have to go through a few points to respond to that. The first would be that subsequent to that resolution was the City's adoption of the General Plan in 1995. The General Plan does not identify Site D as a park. It retained, I would say, an inconsistency,between the General Plan and zoning designation but it was not formally established in the General Plan as a potential park site. Prior to that, there was a grant application submitted by the City to secure funding for a park site and there were two locations under consideration: 1) what is currently Pantera Park; and 2) Site D. The funding was approved for Pantera and not approved for Site D. So that window of opportunity, the best opportunity to see that (a park) happen was when the grant application was submitted but it was approved for another site. Subsequent to that and after the General Plan adoption in 1995, there were improvements to Heritage Park and there were improvements to Castle Rock Elementary School keeping in mind there is a shared use agreement between both the WVUSD and Pomona Unified School District (PUSD) for school facilities to be used by Diamond Bar residents. Finally, the Parks Master Plan that is currently being completed and will be presented for City Council consideration does not include Site D as a potential park site; it does, however, include future improvements to both Heritage Park and to Castle Rock Elementary. So in that entire timeline the City has not taken a formal position or adopted a policy to designate or to plan for Site D as a public park. And finally, the MOU laid the groundwork for crafting of the Specific Plan. The basic criteria indicated 50 percent commercial and 50 percent residential and under the MOU there was no remaining percentage for a park use. Having said that, if the Commission is leaning in the direction of incorporating a park component staff can help formulate the recommendation to the City Council and staff believes that doing so would not affect the environmental analysis or fundamentally affect the Specific Plan. Chair/Torng asked for deliberation and input from individual Commissioners. C/Lee said his comments have been spoken loudly by the residents and he believes his colleagues believe the Commission's function is very limited. The APRIL 27, 2010 PAGE 22 PLANNING COMMISSION Commission's function is to listen to the people and bring their issues and concerns and discuss those issues and concerns and make an informed decision. The decision should be for the people and not for someone else. Also, the EIR is great and he listens to the people and agree with them that it does not go far enough to answer the residents' worries and concerns. The concept and implementation of the Site D Specific Plan looks great and appealing but he believes that professional companies have the money and technology to have a much respected profession like the City's consultants. But the residents have only five minutes. They have limited time. Most of them work and do not have time to prepare this type of appealing presentation that we have seen tonight. But he believes it looks great and is a very good presentation but the facts do not change and the facts do not lie. The fact is that the City has enough retail space already and when he moved to Diamond Bar it used to take five minutes for him to get to the project area down Diamond Bar Boulevard and now it sometimes takes 30-40 minutes. One resident sent him an email today that stated "Diamond Bar is a virtual parking lot." And C/Lee thinks this is a temporary virtual parking lot but Diamond Bar does not want a long term parking lot. That's his one comment. Also, the EIR is pretty good but EIR is not everything. If there is a concern or problem the EIR writes down that everything is fine and can be mitigated. He does not believe that the EIR is a panacea. He understands there are professional reasons for this project and he really respects the professionals. He does notwant to give any disrespect to them but even though they are professionals they do not know the residents and if they live here they know better than anyone else. So if the residents say there is a problem and this project will lead to negative impacts to the community then he really respects the opinion of the residents. Sometimes higher technology and speech does not make sense. Why does Diamond Bar need more cars? Sometimes it does not make sense. Again, he really respects his residents' opinion and concerns and their worries and their effort and energy to come down here to express their ideas. And his job is to represent them and in this instance, if it does not make sense and does not help the community he believes there is no reason to modify or compromise the project. Sometimes when we say no that makes for a better future. C/Shah thanked staff and the consultants for a great presentation. He apologized to his fellow citizens that he has to say no to further comment because if the public hearing is opened again it may open up that issue over and over again and the Commission will never get to its final decision. He takes this business very seriously. At the same time he wants to make sure the process continues in an expedient manner. At the same time we will do justice with the problem at hand. He is keenly aware of the environment, neighborhoods, and needs of the people and the aesthetics of the neighborhood. Really at this point of the debate at this time is that the land belongs to somebody. Somebody wants to sell their land. And the issue brought to the Planning Commission includes five or six items and one of the items which is major is a General Plan amendment to change the land APRIL 27, 2010 RAGE 23 PLANNING COMMISSION use. If it is left the way it is, what will a new property owner do, and in the interest of the City, the City decided to go into a MOU with the School District which states 50 percent residential/50 percent commercial. So with that background, the Commission has to look at the overall picture and long range plan. He understood that people want new things. He spent his time in transit and he has seen a lot of NIMBYs—they want mass transit, but "not in my backyard." The same is true here and we do not progress in our City, there will not be a computer, there will not be a new automobile, there will not be a new society_ So we need to move forward. We can't just say "leave the land as it is." With the given plan, we have tools to work at it. One of the tools is the EIR and is the tool right now at hand. It talks about goals and objectives, long term horizons, tax implications and predictable outcome. Ultimately, the bottom line is what this entitlement does, it adds value to the property. And we are all in the business – people are in the business of ultimately wanting to add value to their properties. Considering all of these factors there are a few things that come to mind which the Commission should consider. His concerns with the plan are cut and fill. You can cut and fill without having to import or export dirt to maintain the natural environment and to develop this plan it needs to be developed so that its environment is park like. One potential discussion was that the City could develop the park but a small part of this 30 -acre parcel. Not a bad idea recommended by his colleague. He would be of the opinion that a future developer be allowed to develop in a park like environment meaning what he saw today as planned and shown does provide more like a park like environment more than a piece of land somewhere in the 30 acres—one acre, two acres, three acres—because it boxes it in. When there is a commercial and residential component nearby people may not feel comfortable using it as a park. The City has Heritage Park nearby. There is a school nearby where people can use that area. Though he is more willing to put in language the City is better off leaving it to the future developer, but established criteria that the developer must have a certain percentage of open space for the overall size. He does not know the percentages required in Diamond Bar but that is the question he will be asking. So considering all of the facts, he does want his fellow citizens to feel that the Commission and staff does its job and the important thing is that he wants the City to progress in such a manner to make sure that what is done today is a move forward for future generations. He is open to other considerations but knowing what he knows today the matter at hand is to examine the EIR and whether to recommend or not to recommend. VC/Nolan felt the EIR was not an end-all/be-all for this project. It is a tool to use to come to a decision about what is best for the community at large, for the whole City of Diamond Bar. It is true that the WVUSD has a right to dispose of this property. Is it to the City's benefit to approve this EIR and obtain the entitlement so the City has more of a say in how this will move forward. She disagreed regarding the open space. She believed the property had approximately 8 or 9 acres of open space which is also considered easements, rights of ways and other APRIL 27, 2010 PAGE 24 PLANNING COMMISSION open areas. She wants an open green area. She wants a park like setting. She wants a place for people to take their dogs. And again, she thinks it could fit nicely with the type of community — the retail, the commercial community, that this has envisioned. She thinks there is space for both. This is a blank slate. The City has the opportunity to make this what the community wants to make it and to set the ground rules. Her question for staff is, would it be best for the Commission to comeback to this issue after looking at whether a park area is feasible. She does not feel comfortable moving forward with the term "park like." CDD/Gubman said that during the break he drafted language that could be incorporated into the resolution to recommend approval of the Specific Plan and the Tentative Tract Map. If the Commission would like he can read the language to see if it is consistent with the Commissioners' vision and if so, it can be incorporated in a motion to adopt the resolution with the provisions as recommended. C/Lee said that if you insinuate or leave it as some unidentified area, the Commission needs to decide the item but he (CDD/Gubman) says he wants to give a suggestion to.....Chair/Torng interjected and said he thought CDD/Gubman was responding to VC/Nolan and make a suggestion for her to consider. C/Lee said maybe this is inappropriate because it is illegal for the Commission to insinuate a decision for a certain area. Chair/Torng said that right now it is a discussion and as you may recall, VC/Nolan just made a suggestion about a park area. ACAfWohlenberg said that there are always staff's recommendations on items before the Commission and he believed CDD/Gubman was attempting to react to comments to provide language that would move toward that goal. But he does not believe it insinuates any sort of predetermination of the Commission's action or trying to restrict the Commission to a particular action. The Commission has wide latitude to approve or deny or approve it with different modifications or change it. It is merely an attempt to fulfill all usual role and suggest language that would reach the goal that one of the Commissioners was proposing. C/Lee felt that all of the Commissioners should make their comments and then CDD/Gubman could read his recommended language and then the Commission could deliberate_ That would be his recommendation. VC/Nolan asked her colleagues if she was out in left field or, did she have the support of her colleagues being on board with this. Chair/Torng felt that development of a new site is generally not a very popular decision to be made. As a Commissioner he understands the residents' points of views and shares their frustration in many aspects. However, as a Commissioner, APRIL 27, 2010 PAGE 25 PLANNING COMMISSION he and his colleagues must understand their role as a decision-making agency and keep the objective in mind and endeavor to balance as a principal the economic, legal, social, technological and other benefits of a proposed project against its unavoidable environmental risk in determining whether to approve a project. If it cannot concur that legal, social, technological or other benefits of the proposal outweigh the unavoidable adverse environmental effects, a diverse environmental effects may be considered acceptable. Based on the project there are some unavoidable air quality impacts that cannot be avoided but most of the other issues including the major ones such as traffic and landscaping issues have been mitigated to a less significant level. As a Commissioner serving more than eight years he really trusts that the staff is working extremely hard to make the City better every day and he commends staff for doing such a good job in responding to all of the questions, comments and concerns raised at the last meeting as well as through the emails and letters. He also believed that the consultants' technical expertise will make sure the mitigation measures will work to make this the best possible project. From a benefit standpoint he believes the City needs the tax revenue and the school district needs additional funds to support school activities. And he feels it is important to maintain a healthy City and school district because both will be a cornerstone of this community. A prestigious City with a prestigious school district will for sure maintain the City's quality of life and housing values, etc. The City's plan is a level A plan and is not the final development plan. But with a Specific Plan, the City is able to set some important guidelines for the future developer. He felt it was very important for the City to set limits and make sure the best designed project will happen at Site D. He supports recommending inclusion of a small park area in the commercial development area and let the City Council make the final decision. And as he mentioned when he quoted a resident's comments, he felt the comment that she hoped it will be an urban city center with living shopping and park space set into the natural setting of Site D fit what he was trying to convey. VC/Nolan asked if the Commission should hear staff's recommendation for the language to include. C/Shah said his reference to a park like atmosphere was in support of an environment and the developer should decide how to include that option. He was thinking more on the order of unspecified open space areas where people can congregate. Second, the Commission is not considering the appropriateness of the MOU which has already been established with the relationship between the City and school district. One thing he wanted to add to his comment was about the trees and perhaps the City should consider having an arborist to review the trees when the development occurs to advise the developer and the City whether those trees could be saved or what could be done. His last comment is that this should be a showcase solar energy efficient project for the City. APRIL 27, 2010 PAGE 26 PLANNING COMMISSION VC/Nolan said that regarding a park and regarding a specific location for it, she did not believe in leaving it up to the developer, she did not want to take away necessarily from the residential area. She likes that part of the plan. She thinks even regarding parking or a small park would infringe on a residential area. She would like to see something along Diamond Bar Boulevard, along Cherrydale something that is not just specific to this project but for the community at large. The south end of Diamond Bar has Heritage Park and schools but to her it is lacking in this area. And she would like to see something more specific and she is not even sure if a change in language right now would suffice. There's so much put into the actual drawing, the grading, the specificity of the commercial and residential, but to just toss in a plot for a park seems a bit of a rush. C/Lee said he concurred with VC/Nolan. He loves parks. And he means it since he moved down to Diamond Bar that area location was allocated for a park. He likes parks. But he does not like building commercial and houses and taking a small area for a park. It is a very complicated process if you want to get a park. He wanted to make sure about VC/Nolan's intentions. He does not think that is the idea of the residents. And sometimes we need to give them open space and sometimes the City does nothing and then gives it to somebody else. Our kids — the next generation - that's the issue right now. I always believe that development is good for developers. They come down here to our City and whatever they say and give you in a presentation or fancy words doesn't matter. The relevant fact is that development of Site D shouldn't be —wouldn't be good for our residents. That is the truth. And one does not alter or deviate it by other fancy words. That's my second comment. Chair/Torng said that regarding the park addition it belongs to the Specific Plan under the third resolution. CDD/Gubman indicated that Chair/Torng was correct but he would advise the Commission not to make any decisions on any of those three recommendations until the Commission discusses its intent for the park provision because depending on what the Commission's intent is it may or may not have an effect on the language of the Specific Plan or the Environmental Impact Report. So he really believed the Commission needed to discuss this matter before beginning its process of making decisions and motions on any of the resolutions. CDD/Gubman referred the Commissioners to Resolution 3 to recommend City Council approval of the Tentative Tract Map and Specific Plan and offered the following language on Page 3 which begins the resolution section. On Page 4 he suggested that a subsection 'T'. be added: "At the time that a development plan is formally submitted for Planning Commission consideration, the subsequent plan shall incorporate within its boundaries a neighborhood park of sufficient size to incorporate features such as, but not limited to, a tot lot, picnic tables and shade structures." This would be supplemented by a Tentative Tract condition to require APRIL 27, 2010 PAGE 27 PLANNING COMMISSION the Final Map, to include a lot that delineates the boundaries of the park as prescribed under that new subsection that he previously read. VC/Nolan said that since the Plan is already specific on acreage for commercial and easements and things passed already, delineating the size is not recommended? Or the location of it as opposed to being in the commercial area rather than the residential. CDD/Gubman said that if it is VC/Nolan's desire to recommend that level of detail he may have to confer with the EIR consultant and City Attorney to see if staff needs to go back and look at the environmental document to see if that would lead to more changes because the language he proposed to herjust now would not mandate any changes to the EIR. The more precise the Commission wants to get, the recommended provisions still may be immune from any changes to the EIR but he thinks staff would have to study that further and come back to the Commission. Following staff deliberation, CDD/Gubman stated that the staff's discussion had to do with specifying a size and location and the agreement was that if the Commission wishes to specify a minimum size of the park it would not affect the analysis and EIR. The EIR does analyze a maximum intensity and density scenario for residential and commercial so adding a park component would potentially reduce the intensity of the commercial development but certainly not increase it. It may reduce the traffic impacts because the park component may generate some off-peak trip generation. Staff does not see any compromise to the EIR. However, the location is problematic at this point so if the Commission were to include a location at this time the recommendation going forward to the City Council would not be in compliance with the Level A Plan before the Commission. The limit would be specifying some of the programming and size without the location. C/Shah recommended the park be no less than three-quarters of an acre or about 30,000 square feet or something like that so that it does not involve changing the EIR. C/Lee asked if he could make a motion to continue. CDD/Gubman said again, the issue staff is struggling with is whether or not the Commission is intending to specify a location because that would be in conflict with the A level Specific Plan designations for commercial and residential. If the Commission wants to go into more specifics about aggregate park acreage or aggregate acreage with a minimum per park site within the plan, staff can help formulate that language in the resolution. Staff needs to re=emphasize that getting into the specifics of a location would not be consistent with the Draft Specific Plan staff is presenting to the Commission. APRIL. 27, 2010 PAGE 20 PLANNING COMMISSION VC/Nolan said that to do this tonight she does not know. She is going to be back here in a couple of weeks so for her this is not a problem for the Commission to continue this if it is something that has to be more formulated, there's got to be more thought given to it. For her to pull out I want 2.25 acres designated to this... She wanted something. They talked about the gateway — the view of the City at this location and she thinks that has to be something like a park like setting. She is not saying the corner of Brea Canyon and Diamond Bar Boulevard but something along the line that preserves that visually pretty area that is visible to the community to someone that does not live there is not necessarily going to walk down the path which she thinks is a great idea to this area but someone will take their kids to what is on the other side of town or on the other side of Diamond Bar Boulevard. She is just not real comfortable. She does think that again, as it pertains to the EIR she does not necessarily think, like CDD/Gubman says, it is going to change that up a lot but she thinks this is just too big of a change to the Specific Plan to not consider all of the three elements together. Mr. Rogers said he keeps coming back to the process that the City is in which is an A level and B level map. A saying in the business is "The devil is in the details" and it truly is. The details, in terms of configuration on these properties have not yet come forward. The intent,was not to, as an applicant or through the school district to try and design the project specifics. The wonderful thing about this process because this is what we have been doing on the Irvine Ranch for decades, is that we create this envelope or umbrella under which we understand how setbacks work, how development standards work, thresholds in intensity, to get the process past some of the bigger meatier parts_ He kind of agreed with VC/Nolan, but in the sense that trying to deliberate on the location and specifics of the park in this setting is a tough call. When VC/Nolan asked "how big a park" well, it's programmatic and C/Shah's comments about three quarters of an acre minimum — those are all the kinds of details that quite frankly he thought were borne out of the B level effort. He said he was not trying to defer it and he was not trying to shrug the responsibility of doing this but he was suggesting that an applicant that comes to the City with a commercial plan, in the creativity that he can elicit in the process of working with his architects and landscape architects with the mandate that the City might set forth at this A level might be a more productive venue for the Commission to vet these issues and get into those details with him and really force it out at that level because that is where he thinks it is most appropriate. The problem is if we just plop a blob in there and say a park has to be right there, maybe what we're doing is we're inhibiting the creativity of the future applicant at the B level. So with that in mind, and remember, that is the most substantive part in terms of this issue. Where is the park located? Well, a lot of things have to be developed in an understanding of that commercial site plan to discover that and he would believe that the City might be doing a disservice to the future purchaser of that property to make all of those decisions in advance. Maybe it is good enough that there is a performance criteria overlaid on this APRIL 27, 2010 PAGE 29 PLANNING COMMISSION project. He said he appreciated that VC/Nolan wanted to get to certainty and the predictable outcome that he keeps talking about but perhaps it is better at the next level. Chair/Torng said that actually in a way he concurred with staff's response on this because actually, the location you suggested by VC/Nolan at Cherrydale, he does not like that idea. He likes Mr. Roger's suggestion for the idea of the corner of Brea Canyon Road and Diamond Bar Boulevard. At this time the Commission is not going into the details and he believed that was a level 11 or Plan Level B, and right now the Commission is at Level A. Chair/Torng asked if the Commission could accept C/Shah's recommendation for a three quarter of an acre minimum with the location to be determined because he has a different opinion that VC/Nolan. VC/Nolan said she did not think it so specific, she thinks it is more general than specific. I just would like more thought put into it. We have 50150 percent - I don't know if any third grader could come up with that figure but I would like to think there would be something that is more concrete regarding size, regarding location, that is just not random. This is why we are doing this so we can be on the front end of what we want. And maybe I am the only one that wants it and that would be fine. But she just thinks it is just still too obscure. Chair/Torng asked that based on what VC/Nolan said what is the best that staff can do with the current plan? CDD/Gubman said at this point he would suggest that the Commission continue the matter because he needs to discuss this further with Counsel because he is not sure why a location cannot be specified and he needs to have a better understanding of why? Because this is still a recommendation to the City Council and the City Council is going to give the final direction on what changes, if any, are incorporated into this planning document. Right now he would suggest that the Commission continue the matter to May 11, 2010, and give him a chance to consult with the City Attorney and with the consultants and come back to the Commission with more developed guidance for formulating the Commission's recommendation. Chair/Torng said that for him his location is different from VC/Nolan. He does not like her location so he does agree that this is something that the Commission should set the requirements that it wants a park and wants to put that into the plan and let the developer know so that they have to create something — a park, for this location. AC/Wohlenberg said that the discussion would be whether or not the City can specify a location. And then that would be something the Commission would have to debate at the next meeting and decide if you want to specify a particular location or not_ There may be three votes for that, there may not be. But we want to make sure we can or cannot let the Commission recommend a specific location. APRIL 27, 2010 PAGE 30 PLANNING COMMISSION VC/Nolan said she did not necessarily say it would have to be at that corner. She just would like some research done on it, some thought put into it. I mean if staff has an idea now that would be great too. She did not mean to insult anyone by saying that any third grader could come up with the 50/50 percent on this but it just seems — I would just like something a little more concrete and still give a developer leeway. But something that we have more envisioned. I just don't think we're being specific. C/Shah stated that he felt that given the opportunity for Plan B and let the developer come in the future and present a location and the Commission will get another report at that time because the Commission will see the entire picture. Right now we are seeing just three lots there and we do not know how they are going to develop them. He stated that he likes the idea of Mr. Rogers that leave it to the future developer; and maybe we should just identify the need for the park. He stated that he is of the opinion that maybe we should establish some criteria — any area and the criteria you describe — tot lot, etc., but leave it for the future and the Planning Commission will get an opportunity to debate and decide. But at that time the Commission will have a better picture because we will know what other things are being developed in the area. We will have better information. He recommended not to insist on location at this time, but just insist on a park and an area of that park so at least we have areas (i.e., acreages) identified for the commercial and areas identified for the residential pads so let's identify the area for the park. C/Lee said he concurred with C/Shah's idea — a portion of it. Let's move on. C/Shah moved, Chair(Torng seconded, to Adopt a resolution recommending that the City Council certify the Environmental Impact Report, approve the Mitigation Report and Monitoring Program, and adoptthe Findings of Fact and Statement of Overriding Considerations for the Site D Specific Plan and related Zone Change, General Plan Amendment, and Tentative Tract Map. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSIONERS ABSENT: COMMISSIONERS Shah, VC/Nolan, Chair/Torng Lee None Nelson C/Shah moved, VC/Nolan seconded, to adopt a resolution recommending that the City Council approve General Plan Amendment No. 2007-03 to change the land use designations from Public Facility (PF) and General Commercial (c) to Specific Plan (SP),- and SP);and Zone Change No. 2007-04 to change the zoning map designations from Low Density APRIL 27, 2014 PAGE 31 PLANNING COMMISSION Residential (RL) and Neighborhood Commercial (C-1) to Specific Plan. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Shah, VC/Nolan, Chair/Torng Lee None Nelson The Commission discussed continuation of Recommendation 3 and CDD/Gubman proposed modified language to reflect the Commission's request. CDD/Gubman reiterated "at the time that a development plan is formally submitted for Planning Commission consideration, the subsequent plan shall incorporate within its boundaries a neighborhood park of sufficient size to incorporate features such as, but not limited to, a tot lot, picnic tables and shade structures, and shall be a minimum of three- quarters of an acre. Chair/Torng asked if the Commission could make it one acre. Why make itthree-quarters of an acre? CDD/Gubman said that is what he heard before so if he misunderstood ... C/Shah said no, an acre is fine. Chair/Torng asked the Commissioners to rememberthis is Plan Awith certain guidelines. If the Commission starts to get into a specific location it would become a different plan. He liked Mr. Roger's idea about integrating a park with the location with an eating area with a park surrounding it_ It looked to him pretty good. But VC/Nolan's idea is at Cherrydale so then it would require a little more detail to justify it. VC/Nolan said it was not specifically Cherrydale. She knows she brought that up. But it is something, again, an entrance viewpoint for the City that when people drive down Diamond Bar Boulevard they see a park, that the residents see a park and that it is visible and usable for the community. She stated that she thinks an acre is a little small, is looking at this to some extent from the perspective of a mom. Chair/Torng asked if there was any more discussion. ACA/Wohlenberg said staff had one more change to read into the record. CDD/Gubman said he was reminded that the Commission discuss multiple locations with an aggregate size so he wants to make sure he understands so that staff provides the Commission with the language. So do we want it to say "park area or areas with an aggregate size of at least one acre? C/Shah said he was of the opinion of two acres total and one particular lot is no less than one acre, then there would be two areas and let the developer decide what those two areas would be or where it could be. CDD/Gubman said what if the two areas were contiguous so that it was a total of two acres. C/Shah said that would be okay. ACA Nohlenberg clarified that it could be two APRIL 27, 2010 PAGE 32 PLANNING COMMISSION park areas with a total aggregate area of two acres, one of the areas to be at least one acre in size. C/Shah said "that is correct, very well stated." VC/Nolan said that if two acres is too big she would rather see an acre and one-quarter of something nice and particular. She appreciates the idea of two acres, but is that too much of an infringement into the commercial area? CDD/Gubman stated that staff would strongly suggest that this item be continued to give staff a chance to study this to determine what a different park size would afford. Two acres could have a significant effect on the viability of the commercial site. One may be sufficient to provide all of the amenities that the Commission envisions. Staff needs to go back and study this. The one item staff wants to look at is the Planning Commission rules. It may be more appropriate to take one motion for all three actions at once rather than leave this evening with two down and one to go. Chair/Torng felt the Commission had consensus and was waiting for staff's language. The Commission has consensus in a way that this is an important Specific Plan but we want a park. But how much and how to do that is something we are waiting for staff to provide guidance, and within the limits and not to kind of impact the fiscal responsibility and not to impact the EIR and those kinds of things. So actually, the Commission can make a decision or wait until staff comes back and just notify the Commission with the appropriate language. VC/Nolan said she had to respectfully disagree to take staff's recommendation to give this a little more thought and we may come back with the same thing and do this again in two weeks with just a little more specificity, a few more details. There are just a lot of different things out there and now was your recommendation for the Commission to take all three items as a whole does that negate what we already voted on? C/Shah said there were two or more experts here and he has some experience visualizing one acre, two acre, three acre and he does agree that one or one and a quarter acre or one and one half acre are insufficient for a neighborhood park. He kind of agreed with the Chair to agree with staff's experience and expertise on acreage which would not impact the future development or the school district and if that is in staff's opinion, sufficient, then he thinks the Commission should consider that. He thinks the Commission should be open to hear the experts and if they believe one acre is fine, so be it. He does not think it is very difficult right now at this stage to visualize it. Everybody agrees in principle that we need a park. The issue is whether it should be one acre, one and one half acre, or what. That is the issue. Chair/Torng likened this debate to the parolee homes wherein the Commission wanted the maximum distance. So we can identify the language to the maximum size of the park that staff can identify for the Commission. APRIL 27, 2010 PAGE 33 PLANNING COMMISSION VC/Nolan said she thought if staff was willing to go back, rethink this, give it some more detailed thought outside of this arena right here and come back, it may be as general as C/Shah recommends. It may be more specific to this is residential, this is commercial, whether it's specific land and location, she just likes the idea that staff seems to be recommending that the Commission come back in two weeks and revisit this particular item. C/Lee said the Commission already made a motion for item one and number two. There is no reason they should be combined together. If VC/Nolan thinks the recommendation is good make a motion for that and we get some action. VC/Nolan said she did not just want to do it. I don't just want to pull a place and a number out of my hat. C/Lee said no - just make a motion for continuance. ACA/Wohlenberg said he wanted to make a point of procedure and parliamentary procedure. These three resolutions constitute a single action and he wants to make sure there is not an issue with when a statute of limitations starts to run or anything like that so that all three are done at the same time. The Commission's rules allow for a motion of reconsideration be taken at the same meeting where the Commission has already taken action on a resolution item. So what he would recommend is that the Commission proposed a motion for reconsideration of the first two items with that decision to be made simultaneously with the consideration of the third resolution so that we have sort of undone that approval and just moved it out to coordinate with the third resolution. VC/Nolan said, so we would be voting again on the first two items that we voted on already? ACA/Wohlenberg said first there would be a motion for reconsideration on the first two items. If that passes then those items would be reconsidered simultaneously with the third so they would be then sort of unapproved and for consideration those would be moved to be simultaneous with the third. C/Lee said he had a question about that. The agenda clearly separates Items 1, 2 and 3 and then you said about a resolution. For example, if I agree with item number 2 and I don't agree with item 3 then he cannot express his opinion if he votes on all three at once. If the items are separate he can express his opinion on a certain item. With them combined together no matter whether I agree or disagree with a certain item I cannot do that. ACA/Wohlenberg said they would all still be voted on separately. He wanted to make sure because the project requires all three resolutions. If two were to pass and one were to not pass he would not be sure what would happen with that. So in order to make sure action is taken on all three of them either approval or denial, he wanted to make sure they were all approved simultaneously because they all do constitute a single project. So the Commission has taken action on two and if the Commission is not taking action on the third yet he does not know if that will trigger any problems with review or appeal of those where there are essentially two approved resolutions that could go up, but they are essentially useless without the third and he does not know what kind of problems or delays that may cause the City. So to just avoid that problem his recommendation would he to pass a motion for reconsideration on Items 1 and 2 so that they can be considered APRIL, 27, 2010 PAGE 34 PLANNING COMMISSION 9 10. again at the next meeting so that at the next meeting staff has to come back with the additional information about the third resolution but the Commission would also then just start at the beginning again and consider Resolution number 1, Resolution number and then Resolution number 3. Chair/Torng asked if at the next meeting the Commission would come back and go directly to deliberation or go through the whole process. ACA/Wohlenberg said the Commission would go directly to the resolutions. The Commission may want some additional deliberation amongst the Commission in order to make that decision. There is no problem with doing that and that does not bring up any due process issues like when there is public testimony. This is just the Commission acting. So the Commission is saying we need more information. Find that information and bring it back so we can continue our deliberation on a particular date. VC/Nolan moved, C/Shah seconded, for reconsideration of Items 1 and 2 and request that staff bring back recommendations and additional information regarding the designation of a specific park space or size on May 11, 2010. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Shah, VC/Nolan, Chair/Torng Lee none Nelson PLANNING COMMISSIONER COIF MENTSIINFORMATIONAL ITEMS: C/Shah thanked everyone for their consideration this evening and thanked staff and the consultants for their good effort. VC/Nolan thanked everyone for their patience and said she looked forward to visiting this again in two weeks. Chair/Torng thanked staff and the consultants for their efforts. Thanks to the audience that stayed with the Commission for such a long meeting. STAFF COMM ITEMS: 10.1 Public Nearing dates for future protects. 11. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. APRIL 27, 2010 PAGE 35 PLANNING COMMISSION ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 10:54 p.m. The foregoing minutes are hereby approved this 11th day of May, 2010. Attest: Respectfully Submitted, Greg Gubman" Community Development Director '.-T-6-rT--Y-T—o rng, Chaim n� CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.3 Meeting Date: May 18, 2010 AGENDA REPORT FROM: James DeStefano, City Mana TITLE: Ratification of Check Register date April 29, 2010 through May 13, 2010 totaling $685,579.26. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $685,579.26 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 29, 2010 through May13, 2010 for $685,579.26 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance 101 rector Assistant ' y Manager Attachments: Affidavit and Check Register — 04/29/10 through 05/13/10. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 29, 2010 through May 13, 2010 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $430,639.53 Community Organization Support Fd $1,000.00 Prop A - Transit Fund 217,460.55 Int. Waste Mgt Fund 4,241.03 Traffic Improvement Fund 1,573.30 CDBG Fund 19,977.74 LLAD 38 Fund 930.89 CDBG-R Fund 182.18 Capital Improvement Projects Fund 9,574.04 $685,579.26 Signed: Linda G. Magrlugon Finance Director City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/29/2010 10 -PP 09 PAYROLL TRANSFER P/R TRANSFER-10/PP 09 001 10200 167,930.41 $176,907.10 4/29/2010 89523 PAYROLL TRANSFER PIR TRANSFER-10/PP 09 112 10200 6,536.86 $54.51 4/29/2010 PAYROLL TRANSFER P/R TRANSFER-10/PP 09 115 10200 2,164.09 4/29/2010 89524 PAYROLL TRANSFER P/R TRANSFER-10/PP 09 125 10200 93.56 $722.01 4/29/2010 PAYROLLTRANSFER PIR TRANSFER-10/PP 09 155 10200 182.18 4/29/2010 1 89520 JAPRIL I BATSON REIMB-SUPPLIES CITY B/DAY 1 0015350 1 42353 1 17.93 $17.93 4/29/2010 89521 DESIGN GROUP INC REIMB-SYC CYN PK TRAIL 2505310 R46415 22.50 $190.00 4/29/2010 JARCHITERRA ARCHITERRA DESIGN GROUP INC DESGN-SYC CYN PK TRAIL 2505310 1 R46415 1 167.50 4/29/2010 1 89522 IAT & T PH.SVCS-GENERAL 1 0014090 1 42125 1 40.301 $40.30 4/29/2010 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -FEB 2010 0014020 44023 1 1 1,736.81 4/29/2010 89523 JAT&T MOBILITY ICELL CHRGS-CMGR MAR/APR 1 0014030 1 42125 1 54.511 $54.51 4/29/2010 DAY & NITE COPY CENTER PRINT SVCS -COMM SVCS 2505310 46415 197.55 4/29/2010 1 89524 IBENESYST 4/30/10-P/R DEDUCTIONS 001 121105 1 722.011 $722.01 4/29/2010 1 89525 IBEST LIGHTING PRODUCTS IMAI NT-BREA CYN WALKWAY 1 1385538 1 42210 1 487.501 $487.50 4/29/2010 1 89526 JCDW GOVERNMENT INC. COMP MAINT-I.T. 1 0014070 1 42205 1 3,382.231 $3,382.23 4/29/2010 1 89527 IROBERTCRETEL IFACILITY REFUND -DBC 1 001 1 23002 1 100.001 $100.00 4/29/2010 1 89528 ICTS LANGUAGE LINK AD -CITY B/DAY CELEB 1 0014095 1 44000 1 287.50 $287.50 4/29/2010 89529 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -MAR 2010 0014020 44023 3,728.98 $5,465.79 4/29/2010 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -FEB 2010 0014020 44023 1 1 1,736.81 4/29/2010 1 89530 JDAVID VOLZ DESIGN IDESGN SVCS -WASHINGTON ST 1 2505310 1 46415 1 8,640.001$8,640.00 4/29/2010 89531 DAY & NITE COPY CENTER PRINT SVCS-P/INFO 0014095 42110 10.98 $564.89 4/29/2010 DAY & NITE COPY CENTER PRINT SVCS-P/INFO 0014095 42110 142.68 4/29/2010 DAY & NITE COPY CENTER PRINT SVCS -FINANCE 0014095 42110 213.68 4/29/2010 DAY & NITE COPY CENTER PRINT SVCS -COMM SVCS 2505310 46415 197.55 4/29/2010 1 89532 IJAMES DESTEFANO REIMB-LEAGUE CONF 1 0014030 1 42330 1 744.271 $744.27 Page 1 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/29/2010 89533 DEPT OF TRANSPORTATION TRAFFIC SIGNAL MAINT-FEB 0015554 45507 1,031.83 $1,031.83 4/29/2010 1 89534 JDH MAINTENANCE JADDL MAINT-DBC 1 0015340 1 42210 1 188.00 $188.00 4/29/2010 MILAGROS HECHANOVA FACILITY CHRGS-HERITAGE 001 36615 -13.32 4/29/2010 1 89535 1EXTERMINETICS OF SO CAL INC IRODENT SVCS-PANTERA 1 0015340 1 42210 1 50,001 $50.00 4/29/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY -APR 2010 1125553 45533 1,146.75 4/29/2010 1 89536 IFEDEX 1EXPRESS MAIL -GENERAL 1 0014090 1 42120 1 115.711 $115.71 4/29/2010 1 89537 IGO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 4/23 1 001 1 23005 1 1,500.001 $1,500.00 4/29/2010 89538 MILAGROS HECHANOVA FACILITY REFUND -HERITAGE 001 23002 200.00 $186.68 4/29/2010 MILAGROS HECHANOVA FACILITY CHRGS-HERITAGE 001 36615 -13.32 4/29/2010 1 89539 ILEILANI IGNACIO IFACILITY REFUND -DBC 1 001 1 23002 1 600.001 $600.00 4/29/2010 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-360 001 23010 1 347.50 4/29/2010 1 89540 IPHOEBE IGNACIO IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00 4/29/2010 89541 INLAND VALLEY DAILY BULLETIN LEGAL AD-PLNG 0015210 42115 477.50 $1,275.00 4/29/2010 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-360 001 23010 1 347.50 4/29/2010 89543 INLAND VALLEY DAILY BULLETIN LEGAD AD -SITE D 0014090 42115 450.00 $493.00 4/29/2010 89542 LAURA JAJIEH RECREATION REFUND 001 34780 35.00 $35.00 4/29/2010 JKALA CONSTRUCTION INC HIP PROG-748 LYONWOOD 1255215 1 44000 4,920.45 1 4/29/2010 1 89543 IJOHN L HUNTER & ASSOC. INC PROF.SVCS-PREP ANNL REPRT 10015510 1 44240 1 493.001 $493.00 4/29/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY -APR 2010 1125553 45533 1,146.75 4/29/2010 1 89544 IJUDICIAL DATA SYSTEMS CORPORATION IPARKING CITE ADMIN -MAR 10 1 0014411 1 45405 1 447.161 $447.16 4/29/2010 89545 KALA CONSTRUCTION INC RETENTIONS PAYABLE 125 20300 -491.37 $4,429.08 4/29/2010 JKALA CONSTRUCTION INC HIP PROG-748 LYONWOOD 1255215 1 44000 4,920.45 1 4/29/2010 1 89546 ININFA LANDEROS FACILITY REFUND -DBC 1 001 1 36615 1 400.00 $400.00 4/29/2010 89547 LOS ANGELES COUNTY MTA MTA PASSES -MAR 2010 1125553 45535 99.20 $5,261.50 4/29/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY -MAR 2010 1125553 45533 24.80 4/29/2010 LOS ANGELES COUNTY MTA MTA PASSES -APR 2010 1125553 45535 3,990.75 4/29/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY -APR 2010 1125553 45533 1,146.75 Page 2 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/29/2010 89548 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-FEB 0015340 42210 186.39 $4,576.00 4/29/2010 89550 LOS ANGELES COUNTY PUBLIC WORKS TRAFFIC SIGNAL MAINT-FEB 0015554 45507 97.80 $150.00 4/29/2010 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-DEC/JAN 0015510 45530 4,291.81 4/29/2010 1 89549 IMANAGED HEALTH NETWORK IMAY 2010 -EAP PREMIUMS 001 121115 1 160,161 $160.16 4/2912010 METROLINK CITY SUBSIDY -MAR 10 1125553 45533 18,671.10 4/29/2010 1 89550 JMDNEWS AD -EASTER EGG HUNT APR 1 0014095 1 42115 1 150.00 $150.00 4/29/2010 89551 METROLINK METROLINK PASSES -MAR 10 1125553 45535 78,082.15 $180,204.75 4/2912010 METROLINK CITY SUBSIDY -MAR 10 1125553 45533 18,671.10 4/29/2010 89553 METROLINK PASSES RETURNED 1125553 45535 -6,304.25 $50.00 4/29/2010 METROLINK METROLINK PASSES -APR 10 1125553 45535 78,249.80 4/29/2010 89554 METROLINK CITY SUBSIDY -APR 10 1125553 45533 18,503.45 $1,000.00 4/29/2010 METROLINK IPASSES RETURNED 1125553 1 45535 -6,997.50 4/29/2010 1 89552 JOLYMPIC STAFFING SERVICES ITEMP SVCS -COMM DEV 4/9 1 0014060 1 44000 1 585.871 $585.87 4/29/2010 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 10,199.59 4/29/2010 1 89553 IJOSIE PACHECO IRECREATION REFUND 1 001 1 34780 1 50.001 $50.00 4/29/2010 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES -FEB 2010 1125553 45535 7,848.46 4/29/2010 1 89554 IPACIFIC CREST YOUTH ARTS ORGANIZATN ICOMM ORG FUND -2010 TOUR 1 0114010 1 42355 1 1,000.001 $1,000.00 4/29/2010 89555 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 15,299.31 $25,546.33 4/29/2010 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 10,199.59 4/29/2010 89557 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $2,012.30 4/29/2010 1 89556 IPOMONA JUDICIAL DISTRICT IPARKING CITATION FEES -MAR 1 001 1 32230 1 4,379.50 $4,379.50 4/29/2010 REGIONAL TAP SERVICE CENTER CITY SUBSIDY -MAR 10 1125553 45533 2,361.37 4/29/2010 1 89557 IR F DICKSON COMPANY INC IDEBRIS COMPOSTING -MAR 1 1155515 1 45500 1 2,012.301 $2,012.30 4/29/2010 89558 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES -MAR 10 1125553 45535 9,445.47 $21,648.42 4/29/2010 REGIONAL TAP SERVICE CENTER CITY SUBSIDY -MAR 10 1125553 45533 2,361.37 4/29/2010 REGIONAL TAP SERVICE CENTER FOOTHILL PASS -AUG 09 1125553 45535 31.00 4/29/2010 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES -FEB 2010 1125553 45535 7,848.46 4/29/2010 REGIONAL TAP SERVICE CENTER CITY SUBSIDY -FEB 2010 1125553 45533 1,962.12 4/29/2010 1 89559 IREINBERGER PRINTWERKS I PRINT SVCS -BUS CARDS 1 0014095 1 42110 1 142.68 $142.68 Page 3 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 4/29/2010 89564 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 220.24 $1,263.57 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 4/29/2010 89560 IRONALD M EVERETT REIMB-LEAGUE CONF 0014010 42330 484.00 $484.00 4/29/2010 89561 SIMPLEX / GRINNELL INC PROF.SVCS-INSPECTIONS 1 0014070 1 42210 1 1,420.O0 $1,420.00 4/29/2010 89562 ISIMPSONADVERTISING INC JDSGN SVCS-NEWSLTTR MAY 1 0014095 1 44000 1 1,715.00 $1,715.00 4/29/2010 1 89563 JSJC 3 CONSULTING PROF.SVCS-HIP PROG 1 1255215 1 44000 1 1,987.501 $1,987.50 4/29/2010 89564 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 220.24 $1,263.57 4/29/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 561.97 4/29/2010 89566 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 481.36 $450.00 4/29/2010 1 89565 ISTUBBIES PROMOTIONS PROMO ITEMS -FRISBEES 0014095 1 41400 j 1,103.60 $1,103.60 4/29/2010 WEST COAST ARBORISTS INC TREE MAINT-MAR 2010 0015558 45509 2,770.70 4/29/2010 1 89566 1PRIYATHAKKAR IFACILITY REFUND -DBC 1 001 1 23002 1 450.001 $450.00 4/29/2010 1 89567 TIME WARNER IMODEM SVCS -COUNCIL 1 0014010 1 42130 1 48.991 $48.99 4/29/2010 1 89568 ITRANE SERVICE GROUP INC PROF.SVCS-INSPECTIONS 1 0015333 1 45300 1 946.001 $946.00 4/29/2010 1 89569 VANTAGEPOINTTRNSFRAGNTS-303248 4/30/1D-P/R DEDUCTIONS 1 001 1 21108 1 5,135.111 $5,135.11 4/29/2010 1 89570 IVERIZON CALIFORNIA PH.SVCS-DIAL IN ACCESS MD 1 0014090 1 42125 1 76.93 $76.93 4/29/2010 1 89571 ICARMELA VILLEGAS IFACILITY REFUND -DBC 1 001 1 36615 1 900.001 $900.00 4/29/2010 1 89572 IVISION SERVICE PLAN IMAY2010-VISION PREMIUMS 1 001 1 21107 1 1,200.701 $1,200.70 4/29/2010 1 89573 JWELLDYNIERX ISHARPS SVCS -APR 2010 1 1155515 1 44000 1 64.641 $64.64 4/29/2010 89574 WEST COAST ARBORISTS INC TREE MAINT-FEB 2010 0015558 45509 6,268.87 $15,273.47 4/29/2010 WEST COAST ARBORISTS INC TREE MAINT-MAR 2010 0015558 45509 2,770.70 4/29/2010 WEST COAST ARBORISTS INC TREE MAINT-MAR 2010 0015558 45509 6,233.90 4/29/2010 1 89575 IWEST COAST MEDIA AD -CITY B/DAY CELEB APR 1 0014095 1 42115 1 700.001 $700.00 Page 4 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89576 ALBERTSONS SUPPLIES-DI34 YOUTH 0015350 41200 22.98 $619.25 5/6/2010 89580 ALBERTSONS SUPPLIES -RECREATION 0015350 41200 45.33 $2,965.75 5/6/2010 ALBERTSONS SUPPLIES-SYC CYN 0015340 41200 20.15 5/6/2010 89585 ALBERTSONS SUPPLIES-B/DAYCELEB 0015350 42353 375.92 $800.00 5/6/2010 ALBERTSONS SUPPLIES-B/DAY CELEB 0015350 42353 129.68 5/6/2010 89586 ALBERTSONS SUPPLIES-B/DAY CELEB 0015350 42353 25.19 $100.00 5/6/2010 1 89577 JALL CITY MANAGEMENT SERVICES CRSSNG GUARD SVCS-MAR/APR 0014411 1 45410 1 3,261.451 $3,261.45 5/6/2010 89578 JAMERICOMP GROUP INC SUPPLIES -PRINTER TONERS 0014070 45000 120.73 $656.20 5/6/2010 1 JAMERICOMP GROUP INC SUPPLIES -PRINTER TONERS 0014070 45000 535.47 5/6/2010 1 89579 ISHARON APANTE IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.001 $50.00 5/6!2010 1 JARROWHEAD ARROWHEAD SUPPLIES -WATER DBC 0015333 41200 1 42.74 5/6/2010 1 89580 JAREA D MEMBERSHIP DUES -FY 09/10 1 0014440 1 42315 1 2,965.751 $2,965.75 5/612010 89581 AT&T MOBILITY EQ RENTAL -DBC 0015333 42130 1 12.06 $54.80 5/6!2010 1 JARROWHEAD ARROWHEAD SUPPLIES -WATER DBC 0015333 41200 1 42.74 5/6/2010 89582 AT&T MOBILITY CELL CHRGS-POOL VEH 0014090 42125 11.30 $33.90 5/6/2010 AT&T MOBILITY CELL CHRGS-POOL VEH 0014090 42125 11.30 5/6/2010 89584 AT&T MOBILITY CELL CHRGS-POOL VEH 0014090 42125 11.30 $329.25 5/6/2010 1 89583 IBASHFORD ENTERPRISES IRETENTION PAYABLE 1 125 1 20300 1 810.601 $810.60 5/6/2010 1 89584 IBEST LIGHTING PRODUCTS SUPPLIES -DIST 38 1 1385538 1 42210 1 329.251 $329.25 5/6/2010 1 89585 ISARA BHOLAT IFACILITY REFUND -DBC 1 001 1 23002 1 800.001 $800.00 5/6/2010 1 89586 JEDEN BONDOC IFACILITY REFUND-PANTERA 1 001 1 23002 1 100.001 $100.00 5/6/2010 1 89587 1 BURGER CONTINENTAL FOOD -SR DANCE 5/5 1 0015350 1 45300 1 699.661 $699.66 5/6/2010 1 89588 ITYRA CABALLERO IRECREATION REFUND 1 001 1 34780 1 65.001 $65.00 5/6/2010 1 89589 ICALIFORNIA BUILDING STANDARDS COMM IBLDG STAND ADMIN -JAN -MAR 001 134355 1 251.101 $251.10 Page 5 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 5/6/2010 89590 CALIFORNIA COMMERCIAL LIGHTING SPPL CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -DIST 38 SUPPLIES -PARKS 1385538 0015340 42210 42210 114.14 1 35.12 $149.26 5/6/2010 1 89,591 ICALIFORNIA CONTRACT CITIES ASSOC. MTG-CMGR 4/22 1 0014030 1 42325 1 32.00 $32.00 5/612010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2007-296 001 34430 -16.20 5/6/2010 1 89592 CDW GOVERNMENT INC. IBATTERY BACKUP -13. 1 0014070 1 46230 1 412.731 $412.73 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-372 001 23010 16.20 5/6/2010 89593 ICENTER ICE SKATING ARENA CONTRACT CLASS -SPRING 1 0015350 1 45320 1 99.001 $99.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-381 001 23010 16.20 5/6/2010 1 89594 ICERTIFIED TRANSPORTATION SVCS INC TRANSPORTATION -TINY TOTS 1 1125350 1 45310 1 409.02 $409.02 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-371 001 23010 90.00 5/6/2010 1 89595 ITINA CHANG 1CONTRACT CLASS -SPRING 10015350 1 45320 1 30.001 $30.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-371 001 34430 -16.20 5/6/2010 1 89596 1CONSTRUCTION HARDWARE SUPPLIES-SYC CYN PK 1 0015340 1 42210 1 310.161 $310.16 5/612010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-339 001 23010 16.20 5/6/2010 1 89597 IVICTORIA CROSS REIMB-TRNG SUPPLIES 1 0014060 1 42340 1 80.011 $80.01 5/6/2010 89600 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2007-296 001 23010 16.20 $16,916.29 5/612010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2007-296 001 34430 -16.20 5/612010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-372 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-372 001 23010 16.20 5/612010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2010-381 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-381 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-381 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-371 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-371 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-371 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2008-339 001 23010 90.00 5/612010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-339 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-339 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2008-373 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-373 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-373 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-374 001 23010 90.00 5/6/2010 ID & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-374 001 23010 16.20 Page 6 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89600... D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-374 001 34430 -16.20 $16,916.29 ... 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-377 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-377 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-377 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-376 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-376 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-376 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-379 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-379 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-379 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-359 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-359 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-359 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-360 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-360 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-360 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2010-380 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-380 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-372 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-380 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2010-378 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-378 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2010-378 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2006-235 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2006-235 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2006-235 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-344 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-344 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-344 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-346 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-346 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-346 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2008-326 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-326 1 001 1 23010 1 16.20 Page 7 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89600... D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-326 001 34430 -16.20 $16,916.29 ... 5/6/2010 89602 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-347 001 23010 90.00 $1,641.86 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-347 001 23010 15.20 5/6/2010 89603 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-347 001 34430 -15.20 $3,299.10 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-348 001 23010 90.00 5/6/2010 89604 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-348 001 23010 16.20 $275.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-348 001 34430 -16.20 5/6/2010 89605 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2007-259 001 23010 90.00 $2,662.50 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2007-259 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2007-259 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-350 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-350 001 23010 16.20 5/612010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-350 001 34430 -16.20 5/612010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2009-352 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-352 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2009-352 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2008-337 001 23010 90.00 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-337 001 23010 16.20 5/6/2010 D & J MUNICIPAL SERVICES INC ADMIN FEE -FPL 2008-337 001 34430 -16.20 5/6/2010 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 2007-296 001 23010 90.00 5/6/2010 ID & J MUNICIPAL SERVICES INC JBLDG & SFTY SVCS -MAR 10 0015220 45201 14,756.29 5/6/2010 1 89601 JDAVID EVANS AND ASSOCIATES INC JDESGN SVCS -LEMON AVE PROJ 1 0015510 1 45221 1 8,399.251 $8,399.25 EVERGREEN INTERIORS PLANT MAINT-LIBRARY 0014090 1 42210 107.00 5/6/2010 1 89602 JDAY & NITE COPY CENTER 1PRINT SVCS -COMM DEV 1 0015230 1 42110 1 1,641.861 $1,641.86 5/6/2010 1 89603 IDELTA DENTAL IMAY 2010 -DENTAL PREM 1 001 1 21104 1 3,299.101 $3,299.10 5/6/2010 89604 ICAROL DENNIS PROF.SVCS-P/C MTG APR 1 0015210 1 44000 1 275.001 $275.00 5/6/2010 89605 1 DIANA CHO & ASSOCIATES PROF.SVCS-CDBG MAR 10 1 1255215 1 44000 1 2,662.501 $2,662.50 5/6/2010 89606 EVERGREEN INTERIORS PLANT MAINT-C/HALL APR 0014090 1 42210 230.00 $337.00 5/6/2010 EVERGREEN INTERIORS PLANT MAINT-LIBRARY 0014090 1 42210 107.00 Page 8 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 5/6/2010 89607 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL EXPRESS MAIL -FPL 2009-376 0014090 001 42120 23010 34.80 1 34.80 $69.60 5/6/2010 89608 JFEHR & PEERS PROF.SVCS-NFL STADIUM 1 1165510 1 44000 1 1,573.301 $1,573.30 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -1,079.19 5/6/2010 1 89609 JDAVID FERNANDEZ ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 621.001 $621.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -25.50 5/6/2010 89610 IJOHANNA FIGUEROA IRECREATION REFUND 001 34780 1 83.00 $83.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -6.66 5/6/2010 1 89611 IGOVIS LLC ICOMP MAINT-TPS UPGRADE 1 1125553 1 42205 1 3,400.001 $3,400.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-582 001 23012 100.94 5/612010 1 89612 1 MARGARET GREAVES IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 10-669 001 23012 1,500.00 5/6/2010 1 89613 ISHANNON GRIFFITHS CONTRACT CLASS -SPRING 1 0015350 1 45320 1 172.80 $172.80 5/6/2010 89615 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 23012 1,079.19 $29,133.46 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -1,079.19 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 23012 25.50 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -25.50 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 23012 6.66 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -6.66 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 07-582 001 23012 403.75 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-582 001 23012 100.94 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-582 001 34650 -100.94 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 10-669 001 23012 1,500.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 10-669 001 23012 375.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 10-669 001 34650 -375.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-560 001 23012 117.19 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-560 001 34650 -117.19 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 06-541 001 23012 150.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-541 001 23012 37.50 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-541 001 34650 -37.50 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 06-532 001 23012 118.75 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-532 001 23012 29.69 5/6/2010 IHALL & FOREMAN, INC. JADMIN FEE -EN 06-532 1 001 1 34650 1 -29.691 1 Page 9 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89615... HALL & FOREMAN, INC. PROF.SVCS-EN 07-555 001 23012 375.00 $29,133.46 ... 5/6/2010 89617 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 23012 93.75 $105.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 34650 -93.75 5/6/2010 89618 HALL & FOREMAN, INC. PROF.SVCS-EN 06-518 001 23012 125.00 $50.00 5/6/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-518 001 23012 31.25 5/6/2010 89619 HALL & FOREMAN, INC. ADMIN FEE -EN 06-518 001 34650 -31.25 $100.00 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 R45223 1,465.33 5/6/2010 89620 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 R45223 8,791.93 $3,000.00 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-INSPECTION 0015510 45227 146.79 5/6/2010 89621 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 2,868.75 $13.57 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 668.51 5/6/2010 89622 HALL & FOREMAN, INC. PROF.SVCS-EN 07-560 001 23012 468.75 $190.00 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 08-608 001 23012 66.55 5/6/2010 89623 HALL & FOREMAN, INC. PROF.SVCS-EN 08-608 001 23012 255.00 $195.00 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 08-608 001 23012 10,791.85 5/6/2010 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 703.12 5/6/2010 IHALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 234.38 5/6/2010 1 89616 JNAOKO HIGA FACILITY REFUND-SYC CYN 001 23002 50.00 $50.00 5/6/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 23012 289.01 5/6/2010 1 89617 JERIC HSIEH IRECREATION REFUND 1 001 134760 105.001 $105.00 5/6/2010 1 89618 INANCY HWANG IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.001 $50.00 5/6/2010 89619 1 MATT JARAMILLO RECREATION REFUND 001 1 34780 1 100.00 $100.00 5/6/2010 89620 IJOE A. GONSALVES & SON INC. ILEGISLATIVE SVCS -MAY 10 0014030 1 44000 1 3,000.001 $3,000.00 5/6/2010 1 89621 IKENS HARDWARE SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 13.571 $13.57 5/6/2010 1 89622 ICITY OF LA VERNE IPRKG CITE HRGS-APR 2010 1 0014411 1 45405 1 190.00 $190.00 5/6/2010 1 89623 JKWANG HO LEE IPLNG COMM-FEB/MAR 10015210 1 44100 1 195.001 $195.00 5/6/2010 89624 LEIGHTON &ASSOCIATES, INC. PROF.SVCS-EN 07-560 001 23012 1,605.60 $1,605.60 5/6/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 23012 289.01 Page 10 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89624... LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 34650 -289.01 $1,605.60 ... 5/6/2010 89625 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2010-379 001 34430 4.28 $71.25 5/6/2010 1 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2010-379 001 23010 4.28 5/6/2010 89629 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2005-147 001 23010 47.50 $100.00 5/6/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-147 001 23010 8.55 5/6/2010 89630 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-147 001 34430 -8.55 $195.00 5/612010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2010-379 001 123010 23.75 5/612010 1 89626 ILOS ANGELES COUNTY SHERIFF'S DEPT. BURGLARY -APR 2010 0014411 1 45402 1 2,979.72 $2,979.72 5/6/2010 89627 LOWE'S BUSINESS ACCOUNT SUPPLIES -RECREATION 0015350 41200 10.96 $344.44 5/612010 1 LOWE'S BUSINESS ACCOUNT SUPPLIES -RECREATION 0015350 41200 71.39 5/6/2010 89629 LOWE'S BUSINESS ACCOUNT SUPPLIES -CITY B/DAY CELEB 0015350 42353 157.93 $100.00 5/612010 LOWE'S BUSINESS ACCOUNT SUPPLIES -CITY B/DAY CELEB 0015350 42353 104.16 5/6/2010 1 89628 IGAYLE LUCAS IRECREATION REFUND 1 001 34780 1 45.001 $45.00 5/612010 1 PACIFIC MH CONSTRUCTION INC HIP PROG-20949 MOONLAKE 1255215 44000 11,105.00 5/6/2010 1 89629 IJUDITH MOLDEN IFACILITY REFUND -DBC 001 123002 1 100.00 $100.00 5/6/2010 1 89630 ISTEVE G NELSON PLNG COMM-FEB/MAR 1 0015210 1 44100 1 195.001 $195.00 5/612010 1 89631 IJACQUELINE NG ICONTRACT CLASS -SPRING 0015350 1 45320 1 360.001 $360.00 5/6/2010 1 89632 KATHLEEN ERIN NOLAN PLNG COMM-FEB/MAR 0015210 1 44100 1 195.001 $195.00 5/612010 89633 PACIFIC MH CONSTRUCTION INC RETENTION PAYABLE 125 20300 -1,110.50 $9,994.50 5/612010 1 PACIFIC MH CONSTRUCTION INC HIP PROG-20949 MOONLAKE 1255215 44000 11,105.00 5/6/2010 89634 PACIFIC TELEMANAGEMENT SERVICES PH.SVCS-PARKS 0015340 42125 826.40 $1,239.60 5/6/2010 PACIFIC TELEMANAGEMENT SERVICES PH SVCS -PARKS 0015340 42125 1 413.20 1 5/6/2010 1 89635 JPAETEC COMMUNICATIONS INC. ILONG DIST CHRGS-APR/MAY 1 0014090 1 42125 1 884.661 $884.66 5/6/2010 1 89636 IGLADYS PEARMAN FACILITY REFUND-PANTERA 1 001 1 23002 1 1!;0.001 $150.00 Page 11 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89637 PUBLIC STORAGE #23051 STORAGE -RECREATION #2153 0014090 42140 1 259.00 $259.00 5/6/2010 1 89638 IQUINN RENTAL SERVICES JEQ RENTAL -CITY B/DAY 1 0015350 1 42353 1 329.301 $329.30 5/612010 JTRENCH SCI CONSULTING GROUP PROF.SVCS-LLAD ANALYS 0014090 R44000 19,300.00 5/6/2010 1 89639 IS C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 1,779.871 $1,779.87 5/6/2010 89640 SCI CONSULTING GROUP PROF.SVCS-LLAD ANALYS 0014090 R44000 8,020.35 $27,320.35 5/612010 JTRENCH SCI CONSULTING GROUP PROF.SVCS-LLAD ANALYS 0014090 R44000 19,300.00 5/612010 1 89641 JJAGDISH SHAH JPLNG COMM-FEB/MAR 0015210 1 44100 1 195.001 $195.00 5/6/2010 JTRENCH SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 2,256.75 5/6/2010 1 89642 ISO CAL SANITATION JEQ RENTAL-SYC CYN PK 2505310 1 46415 1 546.491 $546.49 5/6/2010 1 89643 ISO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL MAY 0014090 1 42140 1 22,416.451 $22,416.45 5/6/2010 89644 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 745.75 $3,380.34 5/6/2010 JTRENCH SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 2,256.75 5/6/2010 89646 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 377.84 $166.00 5/6/2010 89645 ISPARKLETTS JEQ RENTAL-SYC CYN PK 1 0015310 1 42130 1 12.001 $12.00 5/6/2010 JTRENCH THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -NOT OF P/H 0014030 42115 1 1 455.50 5/6/2010 89646 IVALERIE TALAVERA BUSTILLOS IRECREATION REFUND 1 001 1 34780 1 166.001 $166.00 5/6/2010 89647 ITENNIS ANYONE CONTRACT CLASS -SPRING 1 0015350 1 45320 1 56.701 $56.70 5/6/2010 89648 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -SITE D 0014090 44000 449.25 $904.75 5/6/2010 JTRENCH THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -NOT OF P/H 0014030 42115 1 1 455.50 5/6/2010 1 89649 ITIME WARNER IMODEM SVCS -COUNCIL 1 0014010 1 42130 1 48.991 $48.99 5/6/20108E1650 89652 TIME WARNER CABLE MEDIA SALES CABLE AD -DBC MARIAPR 0014095 1 42115 1 1,060.00 $2,120.00 5/6/2010 JTRENCH TIME WARNER CABLE MEDIA SALES CABLE AD -DBC MARIAPR 0014095 1 42115 1 1,060.00 5/6/2010 1 89651 ITNT PRINTING IPRINT SVCS -RECREATION 1 0015350 42110 1 1,327.39 $1,327.39 5/6/2010 89652 PLATE RENTAL CO EQ RENTAL -ROAD MAINT 0015554 42130 270.00 $450.00 5/6/2010 JTRENCH TRENCH PLATE RENTAL CO EQ RENTAL -ROAD MAINT 0015554 42130 180.00 Page 12 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/6/2010 89653 VERIZON WIRELESS CELL CHRGS-CMGR 0014030 42125 110.65 $313.03 5/6/2010 VERIZON WIRELESS CELL CHRGS-EOC 0014440 42125 57.73 5/6/2010 89655 VERIZON WIRELESS CELL CHRGS-EOC 0014440 42125 9.62 $550.75 5/6/2010 VERIZON WIRELESS WIRELESS CHRGS-DESFORGES 0014070 42125 45.01 5/6/2010 1 W/T00127 VERIZON WIRELESS WIRELESS CHRGS-AZIZ 0014070 42125 45.01 $29,110.80 5/6/2010 VERIZON WIRELESS CELL CHRGS-LADS MODEM 0014411 1 42125 1 45.01 5/6/2010 1 89654 IRICHARDWANG IFACILITY REFUND -DBC 1001 1 23002 1 100.001 $100.00 5/6/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 10-680 001 23012 133.20 5/6/2010 1 89655 IWAXIE SANITARY SUPPLY SUPPLIES -DBC 1 0015333 1 41200 1 550.75 $550.75 5/6/2010 89656 WILLDAN GEOTECHNICAL PROF.SVCS-EN 10-680 001 23012 740.00 $740.00 5/6/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 10-680 001 23012 133.20 5/6/2010 1 89659 WILLDAN GEOTECHNICAL ADMIN FEE -EN 10-680 001 34650 -133.20 $195.00 5/6/2010 89657 WINZLER & KELLY ADMIN FEE -EN 08-608 001 23012 38.00 $2,892.90 5/6/2010 WINZLER & KELLY ADMIN FEE -EN 08-608 001 34650 -38.00 5/6/2010 1 89659 WINZLER & KELLY ADMIN FEE -EN 08-608 001 23012 19.00 $195.00 5/6/2010 WINZLER & KELLY ADMIN FEE -EN 08-608 001 34650 -19.00 5/6/2010 1 W/T00127 WINZLER & KELLY ADMIN FEE -EN 08-608 001 23012 194.29 $29,110.80 5/6/2010 WINZLER & KELLY ADMIN FEE -EN 08-608 001 34650 -194.29 5/6/2010 WINZLER & KELLY ADMIN FEE -EN 08-608 001 23012 38.00 5/6/2010 WINZLER & KELLY ADMIN FEE -EN 08-608 001 34650 -38.00 5/6/2010 WINZLER & KELLY PROF.SVCS-EN 08-608 001 23012 190.00 5/6/2010 WINZLER & KELLY PROF.SVCS-EN 08-608 001 23012 380.00 5/6/2010 WINZLER & KELLY PROF.SVCS-EN 08-608 001 23012 380.00 5/6/2010 WINZLER & KELLY PROF.SVCS-EN 08-608 001 23012 1,942.90 5/6/2010 1 89658 IPAUL WRIGHT JAIV SVCS -PLN COMM 0014090 1 44000 1 450.001 $450.00 5/612010 1 89659 JYI TONY TORNG IPLNG COMM-FEB/MAR 1 0015210 1 44100 1 195.001 $195.00 4/29/2010 1 W/T00127 I UNION BANK OF CALIFORNIA, NA ILEASE PAYMENT -DBC MAY 1 0014090 1 42140 1 29,110.801 $29,110.80 Page 13 City of Diamond Bar - Check Register 04/28/10 thru 05/13/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount $685,579.26 Page 14 CITY COUNCIL Agenda #6.4 Meeting Date: May 18, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: SECOND READING OF ORDINA CE NO. XX (2010) OF THE CITY OF DIAMOND BAR AMENDING THE ZONING REGULATIONS GOVERNING GROUP HOMES, AND ADOPTING PROVISIONS FOR REASONABLE ACCOMODATION RECOMMENDATION: Approve for Second Reading by title only, waive the full reading, and adopt. FINANCIAL IMPACT: None BACKGROUND/DISCUSSION: On May 4, the City Council approved for first reading by title only the attached ordinance amending zoning regulations governing group homes and adopting provisions for reasonable accommodation. PUBLIC NOTICE: Notice was published in the Inland Valley Daily Bulletin and San Gabriel Valley Tribune on April 23, 2010 in a 1/8 page display advertisement. Prepared by: (z,,' - R McLean Assistant to the City Manager Attachments: 1. Ordinance No. XX (2010) Reviewed by Greg Gubman, AICP Community Development Director Exhibit "A" ORDINANCE NO. XX (2010) OF THE CITY OF DIAMOND BAR AMENDING THE ZONING REGULATIONS GOVERNING GROUP HOMES, AND ADOPTING PROVISIONS FOR REASONABLE ACCOMODATION The City Council does ordain as follows: Section 1. The definition of "residential care home" and "single-family dwelling" shall be repealed from the alphabetical list of definitions in Diamond Bar Municipal Code section 22.80.020. Section 2. The following definitions are added to the alphabetical list of definitions in Diamond Bar Municipal Code section 22.80.020 to read as follows: "Boarding or Rooming House" means a residence or dwelling unit, or part thereof, wherein a room or rooms are rented under two or more separate written or oral rental agreements, leases or subleases or combination thereof, whether or not the owner, agent or rental manager resides within the residence. "Fair Housing Laws" means the "Fair Housing Amendments Act of 1988" (42 U.S.C. § 3601, et seq.), including reasonable accommodation required by 42 U.S.C. § 3604 (i)(3)(B), and the "California Fair Employment and Housing Acf' (California Government Code Section 12900, et seq.), including reasonable accommodation required specifically by California Government Code Sections 12927 (c)(1) and 12955 (1), as any of these statutory provisions now exist or may be amended from time to time, and each Act's implementing regulations. "Family" means one or more persons living together as a single housekeeping unit in a dwelling unit. "Group homes" means all shared living arrangements where three or more persons are not living together as a single housekeeping unit. This classification includes without limitation Group Residential; Parolee -Probationer Homes; General, Small Licensed and Small Unlicensed Residential Care Facilities; and Sober Living Homes. "Group Residential" means shared living quarters, occupied by three or more persons not living together as a single housekeeping unit. This classification includes without limitation boarding or rooming houses, dormitories and senior citizen rest homes, but excludes residential care facilities (general, small licensed, and small unlicensed). "Individual with a disability," or "disabled person" as more specifically defined under the fair housing laws, means an individual who has a physical or mental impairment that limits one or more of that person's major life activities; anyone who is regarded as having such impairment; or anyone who has a record of having such an impairment, but not including an individual's current, illegal use of a controlled substance. "Minor Reasonable Accommodation" means any deviation requested and/or granted from the strict application of the city's laws, rules, policies, practices and/or procedures of the City, including land use and zoning regulations of this Title, and which can be removed or terminated in ninety (90) days or less after the need for the reasonable accommodation ends. "Major Reasonable Accommodation" means any deviation requested and/or granted from the strict application of the city's laws, rules, policies, practices and/or procedures of the city, including land use and zoning regulations of this Title, resulting in a deviation from the allowed uses and permit requirements of this Title, or a physical modification to the property which cannot be restored or terminated within ninety (90) days or less after the need for the reasonable accommodation ends. "Parolee -Probationer Home" means any residential structure or unit, whether owned and/or operated by an individual or a for-profit or nonprofit entity, which houses two or more parolees -probationers unrelated by blood, marriage, or legal adoption, in exchange for monetary or nonmonetary consideration given and/or paid by the parolee -probationer and/or any public or private entity or person on behalf of the parolee -probationer. A parolee - probationer includes: (1) any individual who has been convicted of a Federal crime, sentenced to a United States prison, and received conditional and revocable release in the community under the supervision of a Federal Parole Officer; (2) any individual who has served a term of imprisonment in a State prison and who is serving a period of supervised community custody, as defined in Penal Code Section 3000, and is under the jurisdiction of the California Department of Corrections, Parole and Community Services Division; (3) an adult or juvenile sentenced to a term in the California Youth Authority and who has received conditional and revocable release in the community under the supervision of a Youth Authority Parole Officer; or (4) any individual who has been convicted of a felony, sentenced to any correctional facility, including County correctional facilities, and is under the jurisdiction of any Federal, State, or County Parole or Probation Officer. For the purposes of this section, "felony" means a felony as defined by any California or United States statute. "Residential Care Facilities, General" means any place, site or building, or groups of places, sites or buildings, licensed by the State or unlicensed, in which seven or more individuals with a disability reside who are not living together as a single housekeeping unit and in which every person residing in the facility (excluding the licensee, members of the licensee's family, or persons employed as facility staff) is an individual with a disability. "Residential Care Facilities, Small Licensed" means State -licensed facilities that provide care, services, or treatment in a community residential setting for six or fewer adults, children, or adults and children and which are required by State law to be treated as a single housekeeping unit for zoning purposes. Small licensed residential care facilities shall be subject to all land use and property development regulations applicable to single housekeeping units. This term does not include child day care facilities or adult day care facilities as those terms are defined in the Diamond Bar Municipal Code. "Residential Care Facilities, Small Unlicensed" means any place, site or building, or groups of places, sites or buildings, which is not licensed by the State of California and is not required by law to be licensed by the State, in which six or fewer individuals with a disability reside who are not living together as a single housekeeping unit and in which every person residing in the facility (excluding persons employed as facility staff) is an individual with a disability. Any place, site or building, or groups of places, sites or buildings, which is not licensed by the State of California and is not required by law to be licensed by the State, and houses recovering individuals recovering from alcohol or drug addiction shall meet the definition for Sober Living Homes or Alcohol and Drug Free Residential Recovery Homes below to be regulated as a Small Unlicensed Residential Care Facility. Failure of such facility to meet that definition means the facility shall be regulated as Group Residential. "Single-family residential" or "single-family dwelling" means a building or buildings containing one dwelling unit located on a single lot for occupancy by one family or single -housekeeping unit, and with one indoor kitchen, except as provided in Section 22.16.140. This classification includes mobile homes, manufactured homes and factory -built housing on permanent foundations. Dwellings with multiple self-contained living quarters with separate entrances designed to accommodate more than one family on the same lot, not including permissible second units and guest houses, are not included within this definition. "Single housekeeping unit" means the functional equivalent of a traditional family, whose members are an interactive group of persons jointly occupying a single dwelling unit, including the joint use of and responsibility for common areas, and sharing household activities and responsibilities such as meals, chores; household maintenance, and expenses, and where, if the unit is rented, all adult residents have chosen to jointly occupy the entire premises of the dwelling unit, under a single written lease with joint use and responsibility for the premises, and the makeup of the household occupying the unit is determined by the residents of the unit rather than the landlord or property manager. "Sober living home" or "Alcohol and drug free residential recovery home" means the use of a residential, dwelling structure or unit for a cooperative living arrangement to provide an alcohol and drug free environment for persons recovering from alcoholism or alcohol and/or drug abuse who seek a living environment in which to remain clean and sober; and which demonstrates each of the following identifying characteristics that shall serve to distinguish the alcohol and drug free residential recovery home and sober living home, as a use of residential property, from similar land uses such as residential treatment facilities or community care facilities that are subject to state licensing requirements and from all other uses of residential property: 1. All residents, including live-in managers, operators, or owners, are recovering from alcohol and/or drug abuse; 2. All residents actively participate in legitimate programs, including, but not limited to, Alcoholics Anonymous (AA) or Narcotics Anonymous (NA) programs, and maintain current records of meeting attendance; 3. All owners, managers, operators, and residents observe and promote a "zero tolerance" policy regarding the consumption or possession of alcohol and controlled substances, except for prescription medications obtained and used under direct medical supervision; 4. There is a written policy dealing with the use of drugs or alcohol; 5. Owners, operators, managers and residents do not provide on-site, nonmedical services including any of the following services as they are defined by Section 10501(a)(6) of 'Title 9,California Code of Regulations: a. detoxification; b. educational session; C. individual or group counseling sessions; d. treatment or recovery planning; 6. The number of residents subject to the sex offender registration requirements of Penal Code Section 290 does not exceed the limit set forth in Penal Code Section 3003.5, and does not violate the distance provisions set forth in Penal Code Section 3003; 7. Residents do not require non-medical care and/or supervision as those terms are defined at Health & Safety Code Section 11834.26 and Section 80001(c)(3) of Title 22 of the California Code of Regulations; 8. The operators and/or residents maintain current membership in a recognized nonprofit organization of sober living homes that provide a credible quality assurance service for applicants or members or have received a sober living home certification from the State of California Department of Alcohol and Drug Programs; and 9. Owners, managers, operators, and residents ensure that the property and its use comply with all applicable state and local laws. Section 3. The Residential Uses listed in Table 2-3 Allowed uses and Permit Requirements for Residential zoning districts of Section 22.08.030 and the explanatory Notes for Table 2-3 are hereby amended to read as follows: TABLE INSET: Permit Requirements by District See RLM RMH Standards Land Use (1) RR RL RM RH in Section: RESIDENTIAL USES Duplexes P P P Guest house P P 22.42.060 Group Residential CUP CUP CUP 22.42.140 Home occupations P P P P P P 22.42.070 Manufactured housing units P P P P P P Mobile home parks CUP CUP CUP CUP CUP CUP Multifamily dwellings P P P Organizational houses Parolee -Probationer Homes CUP CUP CUP 22.24.140 Residential accessory uses and structures P P P P P P 22.42.110 Residential ear -e homes, fewer-elieffts P_ P_ P_ P_ Residential eafe homes, 7 mor-a-elief _ _ (;UP- - CUP Elm - Residential Care Facilities, CUP CUP CUP General Residential Care Facilities, PP P P P P Small Licensed— Residential Care Facilities, P — P — P — P — P — P — Small Unlicensed Second units P P 22.42.120 Senior citizen housing P P P P P P Single-family dwellings or single-family residential P P P P P P NOTES (4) The land use category for a_Group Home shall be determined based upon the predominant operating characteristics of the use. Only one land use category shall be applied to a use at a time. Section 4. A new Section 22.42.140 Group Homes added to Title 22 of the Diamond Bar Municipal Code to read as follows: 22.42.140 Group Homes (a) Group Homes 1. Purpose. The intent and purpose of regulating Group Homes is to ensure compatibility of such uses with surrounding uses and properties and to avoid any impacts associated with such uses. 2. Additional Application Filing Requirements. The application for a Group Home for which a CUP under Section 22.08.030 is required shall include the following additional information: A. Client profile (the subgroup of the population of the facility is intended to serve such as single men, families, elderly, minor children, developmentally disabled, etc.); B. Maximum number of occupants and hours of facility operation; C. Term of occupant stay; D. Support services to be provided on-site and projected staffing levels; and E. Rules of conduct and/or management plan. Operation and Development Standards for Group Residential a. Sufficient on-site parking shall be provided as required in this Title. The precise number of parking spaces required will be determined based on the operating characteristics of a specific proposal. b. Both indoor and outdoor common areas shall be provided on site. c. The facility shall provide no more than 15 beds and shall serve no more than 15 persons at any one time. d. The facility may provide one or more of the following common facilities for the exclusive use by residents: i. Central cooking and dining area(s) ii. Recreation room iii. Laundry facilities e. A Group Residential facility shall not be located within 1320 feet of any other Group Home. 4. Location Standards for Parolee and Probationer Homes a. To avoid over -concentration of Parolee-Probationcr homes, there shall be a 10,000 foot separation requirement between parolee/probationer homes as measured from the nearest outside building walls between the subject use and any other parolee/probationer housing. There shall be no more than two Conditional Use Permits issued for Parolee -Probationer homes issued at one time. b. A Parolee -Probationer Home shall not be located within 1320 feet of any other Group Home, a public or private school (pre-school through twelfth grade), university, college, child day care home and center, public park, library, bar, cocktail lounge, tavern or business licensed for off-site sales of alcoholic beverages as measured from any point on the outside walls of the parolee/probationer housing to the nearest property line of the noted use. 5. Operation and Development Standards for Parolee and Probationer Homes a. Sufficient on-site parking shall be provided in accordance with this Title. The precise number of parking spaces required will be determined based on the operating characteristics of the specific proposal. b. Both indoor and outdoor common areas shall be provided on site. c. On-site staff supervision shall be required during all hours of facility operation. d. Individual client stays shall not exceed 180 days. e. The facility's management shall participate in any formal residential crime prevention program (e.g., Crime Free Multi -Housing Program) provided by the City and as required under the CUP. If the program offers certification then that certification shall be obtained and maintained in current status. f. All property owners within 1,000 feet of the proposed facility, as measured from the subject property lines, shall be notified of the proposed CUP. g. An existing Parolee -Probationer Home established pursuant to any permit discontinued for any period of time is deemed abandoned. Any subsequent establishment of Parolee - Probationer Home shall be required to first obtain a new Conditional Use Permit. Section 5. Existing Facilities All Group Homes in existence prior to April 1, 2010 shall be in full compliance with the requirements of this ordinance within one year after the date of adoption of this Ordinance. It is the burden of the Group Home owner, operator or occupants to demonstrate existence prior to April 1, 2010. An owner of such an existing group home may request that the City Council grant a time extension of up to six months beyond the required compliance deadline. Requests shall be in writing, including written documentation of the reason for the deadline, and shall be filed with the Director of Community Development prior to the deadline date for compliance. The City Council may grant an extension to the amortization period if the following findings are made: 1. The amortization period as applied to the applicant is legally unreasonable due to special facts or circumstances; 2. The extension of time granted is the minimum amount of time necessary to assure that the amortization period is reasonable; and 3. The extension of the amortization period will not have a significant adverse effect on the public health, safety or welfare. In determining whether the period of amortization is reasonable as applied to an individual applicant, the City shall consider all relevant factors including, but not limited to, such factors as the length of the amortization period, the extent of the nonconformity, the amount of the investment in the use, length and remaining term of any lease under which nonconforming use is maintained, and harm to the public if the use remains in existence beyond the amortization period. The filing of such a request shall stay further action under this Ordinance until a final decision by the Council is made. The Director is directed to provide written notice to all establishments in existence on the adoption date of this Ordinance, notifying each of the adoption of this Ordinance, the requirements herein, and the schedule for compliance. Section 6 A new Section 22.02.060 Reasonable Accommodation is added to Title 22 of the Diamond Bar Municipal Code to read as follows: Section 22.02.060 Reasonable Accommodation. (A) The purpose of this section is to establish the process for disabled persons to request reasonable accommodation in the application of the City's zoning laws where necessary to afford the disabled person an equal opportunity to use and enjoy a dwelling within the City. (B) Process for requesting reasonable accommodation. 1. A completed application form and the required fee provided by the Community Development Department. (a) A description of how the property will be used by the disabled individual(s); (b) The basis for the claim that the Fair Housing Laws apply to the individual(s) and evidence satisfactory to the city supporting the claim, which may include a letter from a medical doctor or other licensed health care professional, a handicapped license, or any other appropriate evidence; (c) A detailed explanation of why the accommodation is reasonable and necessary to afford the applicant an equal opportunity to use and enjoy a dwelling in the City; (d) Verification by the applicant that the property is the primary residence of the person for whom reasonable accommodation is requested. (C) Decision on application. 1. The Director shall consider an application for a minor reasonable accommodation. The Director shall issue a written determination within 30 days of the date of receipt of a completed application and may (1) grant the accommodation request with or without nondiscriminatory conditions of approval, (2) deny the request, or (3) refer the matter to the Planning Commission, which shall render a decision on the application in the same manner as it considers a major reasonable accommodation. The Director may approve alternative reasonable accommodations which provide an equivalent level of benefit to the applicant. 2. The Planning Commission shall consider an application for a major reasonable accommodation, or any minor reasonable accommodation request referred to it by the Director. The Planning Commission shall (1) grant the accommodation request with or without nondiscriminatory conditions of approval, or (2) deny the request. Notice of the Planning Commission meeting shall be made in writing, 10 days prior to the meeting and mailed to the applicant and property owners who are located immediately adjacent to the subject property. The Commission may approve alternative reasonable accommodations which provide an equivalent level of benefit to the applicant 3. If necessary to reach a determination on any request for reasonable accommodation, the Director may request further information from the applicant consistent with this Chapter, specifying in detail what information is required. In the event a request for further information is made, the 30 day period to issue a written determination shall be stayed until the applicant reasonably responds to the request. (a) The Director, Planning Commission or City Council shall approve the request for a reasonable accommodation subject to the following findings: 1. The housing, which is the subject of the request for reasonable accommodation, will be occupied as the primary residence by an individual protected under the Fair Housing Laws. 2. The request for reasonable accommodation is necessary to make specific housing available to one or more individuals protected under the Fair Housing Laws. 3. The requested reasonable accommodation will not impose an undue financial or administrative burden on the City, as "undue financial or administrative burden" is defined in fair housing laws and interpretive case law. 4. The requested accommodation will not result in a fundamental alteration of the nature of the City's zoning or building laws, and policies and procedures, as "fundamental alteration" is defined in fair housing laws and interpretive case law. (b). Factors. In making a decision regarding the reasonableness of the requested accommodation, the following factors may be considered: 1. Whether the requested accommodation will affirmatively enhance the quality of life of one or more individuals with a disability. 2. Whether the individual or individuals with a disability will be denied an equal opportunity to enjoy the housing type of their choice absent the accommodation. 3. In the case of a residential care facility or sober living home or similar group home for the disabled, whether the existing supply of facilities of a similar nature and operation in the community is sufficient to provide individuals with a disability an equal opportunity to live in a residential setting. 4. Whether the requested accommodation would fundamentally alter the character of the neighborhood; 5. Whether the accommodation would result in a substantial increase in traffic or insufficient parking; 6. Whether granting the requested accommodation would substantially undermine any express purpose of either the City's General Plan or an applicable specific plan; 7. In the case of a residential care facility or sober living home or similar group home for the disabled, whether the requested accommodation would create an institutionalized environment due to the number of and distance between facilities that are similar in nature or operation. 4. The reasonable accommodation shall be subject to any reasonable conditions imposed on the approval that are consistent with the purposes of this Chapter. 5. That the reasonable accommodation shall only be applicable to the particular individual(s) or property. (D) Appeals. 1. The Director's decision on a minor reasonable accommodation may be appealed to the Planning Commission within 10 days of the date the City issues the written determination. (a) The appellant shall pay an appeal fee as established by resolution of the City Council. (b) The Planning Commission shall conduct a duly noticed public hearing as described within this Title prior to taking action on the appeal. (c) The appeal shall be filed with a written statement of the basis for the appeal, and shall state all facts and arguments known to support the claim. 2. The decision of the Planning Commission may be appealed to the City Council pursuant to the provisions in Chapter 22.74. (E) Waiver of time periods. Notwithstanding any provisions in this section regarding the occurrence of any action within a specified period of time, the applicant may request additional time beyond that provided for in this section or may request a continuance regarding any decision or consideration by the City of the pending appeal. Extensions of time sought by applicants shall not be considered delay on the part of the City, shall not constitute failure by the City to provide for prompt decisions on applications and shall not be a violation of any required time period set forth in this section. PASSED, APPROVED AND ADOPTED this day of , 2010. MAYOR Attest: City Clerk CITY COUNCIL Agenda # 6. 5 Meeting Date : May 18, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: APPROVE A CONTRACTAMERIMENT WITH ADVANTEC CONSULTING ENGINEERS FOR THE ON-GOING CITYWIDE TRAFFIC SIGNAL TIMING PROGRAM IN THE AMOUNT OF $26,000, FOR A TOTAL AUTHORIZATION AMOUNT OF $26,000. RECOMMENDATION: Approve contract amendment. FINANCIAL IMPACT: The Fiscal Year 2009-2010 Public Works Budget includes an appropriation of $30,000 for Citywide Traffic Signal Timing Services which is funded entirely by Prop C Local Return Funds. The prior year encumbrance was carried over into the current fiscal year and was recently depleted. Upon approval, the requested amendment will cover services through the end of Fiscal Year 2010-2011. BACKGROUND/DISCUSSION: With the assistance of Advantec Consulting Engineers, the City's traffic signal synchronization plan has been successfully operating since 2004 along Grand Avenue, Golden Springs Drive, and Diamond Bar Boulevard. In order to maintain the synchronization of the traffic signals, the traffic signal controllers and their coordination parameters must be monitored as adjustments are required to refine the operation plans. Advantec has been providing traffic signal timing services to the City since 2002. Because of the firm's history with providing these services and their familiarity with the operations of Diamond Bar traffic signals, it will be beneficial to continue using Advantec to monitor and adjust traffic signal timing. PREPARED BY: Rick Yee, Senior Civil Engineer REVIEWE Y: David . Li , Director of Public Works Attachment: Amendment to the Consulting Services Agreement Date Prepared: May 7, 2010 AMENDMENT NO. 5 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 5 is made and entered into this day of , 2010 between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY') and Advantec Consulting Engineers, Inc. (hereinafter referred to as "CONSULTANT'). A. RECITALS: (i.) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide traffic signal timing services, which the Agreement was dated December 17, 2002. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated April 20, 2010, for traffic signal timing support services. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Section 3: Each party to this Amendment No. 5 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 5 shall be valid and binding. Any modification of this Amendment No. 5 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 as of the day and year first set forth above: APPROVED AS TO FORM: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk DATE: CONSULTANT: Advantec Consulting Engineers Bernard K. Li, P.E. Carol Herrera, Mayor B%HIBIT A ADVANTEC Cons ulting Engineers WIN April 20, 2010 Mr. Rick Yee City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 SUBJECT: Proposal for Citywide Traffic Signal Timing Monitoring Service for FY 2010 - 2011 Dear Rick: ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit this proposal to provide traffic engineering services for the above referenced project in the City of Diamond Bar. SCOPE OF WORK: A. STANDARD SERVICE The scope of work for this project includes monitoring and fine-tuning of signal timing for all existing signalized intersections within the City. Tasks include: • Check all the on-line intersections within the Transuite system and make adjustments and updates as necessary, including: o Intersection graphical displays o Detectors assignments for all actuated and system detectors o Events and status reports o Existing timing parameters • Check existing signal timing and/or coordination parameters upon request, either via the Transuite system or in the field controller • Constant monitoring of the Transuite system • Minor adjustments of timing parameters, e.g. offsets, splits, to improve traffic progression • Response to questions via email or telephone regarding existing timing issues • Coordinate with Caltrans to request timing check or adjustments for their signals ADVANTEC will document and keep records of all the intersections that we visited during the monitoring period, which include: date/time of visit, descriptions of issues or reasons for visit, and changes in any timing parameters. Also, a latest copy of the signal timing sheets will be kept in the controller cabinets at all times. All the monitoring records and timing sheets will be made available to the City upon request. 21700 Copley Drive • Suite 350 + Diamond Bar *CA 91765 Tel: (909) 860-6222 • .Fax: (909) 860-6722 e www.advaDtee-usa.com . ADVANTEC Consulting Engineers ii I Proposal for Citywide Traffic Signal Timing Monitoring Service for FY 2010 - 2011 Mr. Rick Yee April 20, 2010 Page 2 of 2 B. EXTRAORDINARY SERVICES The following are the most frequent situations that are considered as extraordinary work. If any of the following situations arises, work will be performed by ADVANTEC on a time -and -material basis: • Preparation of signal timing plans for any new or modified traffic signals within the City. • Timing implementation for new or modified signals. • Re-entering of timing / coordination parameters due to controller or hardware failure. • Timing change due to other roadway construction projects that might affect traffic patterns within the City. • Re -configuration of the communications ports in the field controllers. PROPOSED FEE: Our not -to -exceed fees for the above service are as follows: Labor Costs: Personnel Hours Rates Costs Project Manager 40 $ 220 $8,800 Engineer 80 $ 120 $9,600 Assistant Engineer 80 $ 95 $7,600 TOTAL, NOT -TO -EXCEED FEE: $26,000 Invoices will be submitted monthly, which will include a fixed $1,200 for the standard service, along with time -and -material cost for any extraordinary services performed each month. We thank you for this opportunity to submit this proposal. If you have any questions or need clarifications, please do not hesitate to contact me. This proposal is valid for 90 days. Sincerely, ADVANTBC Consulting Engineers, Inc Bernard K. Li, P.E., P.T.O.E. Vice President 21700 Copley Drive • Suite 350 • Diamond Bar +CA 91765 Tel: (909) 860-6222 4 Fax: (909) 860-6722 s www.advantec-usa.com CITY COUNCIL Agenda # _ 6.6 Meeting Date: May 18, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council PIQ VIA: James DeStefano, City Man g TITLE: APPROPRIATE $65,000 FROM' HE TRAFFIC IMPROVEMENT FUND AND APPROVE CONTRACT AMENDMENT WITH FEHR & PEERS IN THE AMOUNT OF $65,000 FOR PROFESSIONAL SERVICES RELATED TO THE STATE ROUTE 57/60 FREEWAY CONGESTION RELIEF STRATEGY RECOMMENDATION: Appropriate and approve. FINANCIAL IMPACT: The Traffic Improvement Fund for Fiscal Year 2009/2010 included a budget amount of $80,000 for professional engineering services related to the State Route 57/60 Freeway Congestion Relief Strategy. Currently, a balance of $165,000 exists within the Traffic Improvement Fund. BACKGROUND/DISCUSSION: The Fiscal Year 2009/2010 City Council Goals and Objectives identifies pursuit of the SR 57/60 Freeway "Bix Fix" as a Traffic Mitigation objective. Efforts to work towards this objective began in March 2007 when Fehr & Peers was retained to provide technical support in evaluating two regionally significant interchange projects (Lemon Avenue/SR-60 and the Grand Avenue Interchange Improvements) along with the development of conceptual alternatives for the ultimate SR -57/60 solution. Fehr & Peers has enabled staff to comprehensively review and evaluate the technical documents related to the aforementioned projects. Fehr & Peers has provided technical guidance regarding City of Industry's Grand Avenue Confluence Project by utilizing traffic simulation models that aided City staff in evaluating traffic impacts of the preferred alternatives. The assistance of Fehr & Peers has also been instrumental in efforts to address traffic and feasibility concerns related to the Lemon Avenue Interchange Project. Fehr & Peers has also peer reviewed the draft design documents for the Lemon Avenue Project and will continue to play a key role as this project moves closer to design completion. Recommendations from Fehr & Peers will continue to result in improved traffic operations. In regards to the "big -fix" alternatives for the 57/60 Interchange Improvements, Fehr & Peers has reviewed and evaluated the MTA feasibility study report which discusses alternatives for the "big -fix" solution. Their review has helped to identify deficiencies in the feasibility study regarding consistency of the traffic data. Currently, Fehr & Peers is engaged in a study to assess the need for the missing connectors from the Westbound SR -60 to Northbound SR -57 and Southbound SR -57 to the Eastbound SR -60. The attached scope of work includes technical assistance to aid the City in refining details related to the Grand Avenue Confluence Project, Lemon Avenue Interchange Project, and the SR -57/60 Missing Connectors. Fehr & Peers will also aid the City in the development of a preliminary plan to fund and phase the freeway -related improvements. Lastly, Fehr & Peers will provide environmental studies review for the Lemon Avenue Interchange Project and the Grand Avenue Confluence Project. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: May 10, 2010 REVIEWED BY: Id G. Liu, Director of Public Works Attachment: Contract Amendment to Fehr & Peers Agreement 2 AMENDMENT NO. 4 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 4 is made and entered into this day of May 2010, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Fehr & Peers (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide consulting services, which the Agreement was dated May 7, 2008. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated May 10, 2010, for the engineering services related to various roadway and freeway congestion relief strategies and projects. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Section 3: Each party to this Amendment No. 4 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 4 shall be valid and binding. Any modification of this Amendment No. 4 shall be effective only if it is in writing signed by the parties. Total payment to Consultant pursuant to this Amendment shall not exceed ($65,000.00) dollars." I IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 as of the day and year first set forth above: APPROVED AS TO FORM M City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk DATE: CONSULTANT: Fehr & Peers Steven J. Brown, P.E. Carol Herrera, Mayor 2 EXHIBIT A fp FEHR &t. PEERS TRANSPORTATION CONSULTANTS Scope of Work for Fehr & Peers (2010 Amendment) Fehr & Peers will continue to support the City of Diamond Bar in developing freeway improvement options. Similar to the services we provided to the City previously, we will respond to City's requests and provide transportation services on a time and materials basis. We recommend'a $65,000 budget amendment for June 2010 through June 2011, which is assumed to cover the following services: • Represent the City's interest in reviewing/guiding the Grand Avenue Confluence Project. This may include reviewing the PR/ED traffic studies, testing intersection improvements options, and meeting with Industry's consultants. • Provide peer review of the Lemon Avenue Interchange Project. This may include reviewing the 95% and 100% of the PSE plans focusing on ROW impacts to City's streets and compliance with design standards and attending meetings with Caltrans and/or Industry's consultants. • Assist the City to evaluate the existing and future traffic demand of the SR -57/60 missing connectors. We will develop future forecasts for the missing connectors with and without the SR -71 improvements and present the results and findings in a technical memorandum and at meetings with City staff. • Provide peer review of the "Big Fix" improvements. This may include reviewing the planning studies and simulating/testing the improvements options. Upon City's request, we will work closely with MTA's consultants to review their work and enhance the design of "big fix" improvements to meet City's near-term and long-term needs. Provide assistance at City Council Study Session meetings as needed. This may include preparing presentation materials and attending the meetings. Steven J. Brown, P.E. Senior Vice -President Fehr & Peers May 10, 2010 15707 Rockfield Blvd., Suite 155 Irvine, CA 92618 (949) 859-3200 Fax (949) 859-3209 www.fehra ndpeers.com CITY COUNCIL Agenda # 6 . Meeting Date: 05/18/10 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: AMENDMENT #10 TO CONTRACT WITH EXCEL LANDSCAPE FOR LANDSCAPE MAINTENANCE SERVICES AT LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS #38, #39, AND #41 FOR THE 2010/11 FISCAL YEAR IN THE AMOUNT OF $329,675; PLUS A CONTINGENCY AMOUNT OF $43,000 FOR AS -NEEDED WORK, FOR A TOTAL AUTHORIZATION OF $372,675, SUBJECT TO ADOPTION OF THE 2010/11 FY BUDGET. Recommendation: Approve. Financial Impact: Funds for this contract are included in the proposed 2010/11 FY budget. Background: On July 1, 2002, the City Council awarded a contract to Excel Landscape for landscape maintenance services at nine (9) specific locations in Diamond Bar for an amount not to exceed $24,000 for the 2002/03 fiscal year. During the next seven years, the contract term was extended and maintenance service locations were added. The most recent contract extension was for the term of July 1, 2009 through June 30, 2010 and the contract amount was increased to $328,355. Parties desire to extend the contract for another year, to add one new service location and to increase the contract amount to $329,675. Section 14 of the agreement with Excel Landscape authorizes the City Council to extend the term of the agreement. Discussion: Staff is seeking to extend the contract with Excel Landscape for the period of July 1, 2010 through June 30, 2011 for a contract amount of $329,675. Staff is also seeking approval for a $43,000 contingency for a total authorization amount not to exceed $372,675. There is no CPI increase recommended for this contract extension, just as there was no CPI increase last year. The areas that are included in this contract for the period of July 1, 2010 through June 30, 2011 to be maintained by Excel Landscape are: Lighting and Landscape Maintenance District #38 Lighting and Landscape Maintenance District #39 Lighting and Landscape Maintenance District #41 Maintenance specifications for the three districts are on file in the City Clerk's office. The new area to be added to this contract and its 12 -month price ($110/mo_) is: New Landscaped Median at Pathfinder Rd. and Brea Canyon Rd. $1,320.00 Attachment: Amendment #10 dated May 18, 2010. PREPARED -AND REVIEWED BY: Community Services Director AMENDMENT #10 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 18th day of May, 2010 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY') and EXCEL LANDSCAPE, ("CONTRACTOR") Recitals: CONTRACTOR entered into a 12 month AGREEMENT with CITY effective July 1, 2002 ("the AGREEMENT') for Landscape Maintenance at locations listed in Exhibit A. b. The CITY has regularly extended the contract term with CONTRACTOR, most recently for the period of July 1, 2009 through June 30, 2010 in the lump sum amount of $328,355. C. Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2010 through June 30, 2011, to add one (1) new area to the Scope of Work, and to increase the contract amount to $329,675. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Scope of Work provided in Section 1 of the agreement that is on file with the City Clerk is amended to add one new area: New landscaped median on Pathfinder at Brea Canyon Road. Section 2 — Term of the AGREEMENT provided in Section 3 is amended to extend the term from July 1, 2010 through June 30, 2011. Section 3 -- Contract price of AGREEMENT provided in Section 11 is amended by increasing the price to a not to exceed amount of $329,675 for the 10111 FY, as detailed in Exhibit A. Except as provided above, the AGREEMENT is in all other respects in full force and effect, IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #10 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Carol Herrera Title: Mayor APPROVED TO FORM: City Attorney EXCEL LANDSCAPE Contractor Signed Title City Clerk Exhibit A Excel Landscape Landscape Maintenance Locations per District maps provided in the City-wide Landscape Maintenance Specifications, as amended on 5/18/10 and on file in the City Clerk's Office. Break-out Per District for 2010/11 FY: Contractor 1. Lighting and Landscape Maintenance District #38: 09/10 FY Excel A. New Landscaped Median for 12 months (Pathfinder Rd. at Brea Canyon Rd.) 2. Lighting and Landscape Maintenance District #39: 3. Lighting and Landscape Maintenance District #41: Excel Excel 2010/11 FY Contract Amounts $139,297.00 1,320.00 $140,617.00 $139,331.63 $49.726.37 2010/11 Contract Amount for items 1 thru 3 above: $329,675.00 Agenda # 6 . g Meeting Date: May 18, 2010 CITY COUNCIL \�� ' AGENDA REPORT TO: Honorable Mayor and Members of the City Council 1 VIA: James DeStefano, City Mana TITLE: APPROVAL OF THE FISCAL YEA 2010-2011 CITY COUNCIL GOALS & OBJECTIVES RECOMMENDATION: Approve FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: The annual Goals & Objectives list establishes the City categories: 1. Traffic Mitigation 2. Fiscal Responsibility/Economic Development 3. Communications 4. Other Items Council's short and long term priorities in the following Each year, as part of the budget review and discussion, the Council revisits the list, adding or deleting items or making amendments to existing items. This year's Goals & Objectives feature the following changes as directed by the Council, all falling under the "Other Items" category: New Items: • Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by mid -2011. • Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility • Develop contingency plans for the first floor space should the County Library choose not to relocate to the new City Hall facility ' Removed Items: • "Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification" was completed last year and has been removed from the list. • "Explore opportunities to increase available parking at the library through shared parking agreements" has been removed from the list so that library improvement efforts are focused on the newly purchased City Hall building. lk Amended Items: • Due to the completion of waste hauler contract negotiations last year, the existing item reading "Negotiate/evaluate waste hauler proposals, approve new waste hauler franchise agreements, and update the City's Solid Waste Ordinance" has been amended to read "Update the City's Solid Waste Ordinance". • Since the City's EECBG application was successful, "Develop and implement appropriate sustainability programs identified in the Council's adopted sustainability report and obtain Energy Efficiency Block Grant (EECBG) funding approval to be used for eligible sustainable projects in Diamond Bar" has been amended to read "Develop and implement appropriate sustainability programs identified in the Council's sustainability report". The Council also discussed five potential additions to the list that are not included here, including: 1. Development of a City Dog Park 2. Creation of a Public Safety Committee 3. Creation of an Economic Development Committee 4. Facilitation of Parent Groups in Both School Districts 5. Consideration of Public/Private Funding Partnerships As directed by the Council, staff is in the process of researching the feasibility of each of these items and will return to the Council with detailed updates in the near future. Upon receiving this information, the Council may choose to further amend the list at any time. Prepared by: ins Ryan cLean, Assistant to the City Manager Attachments: FY 10-11 Goals & Objectives List FY 2010-2011 City Council Goals & Obiectives 1. Traffic Mitigation • Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. Work with federal representatives to ensure the project is on the next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21 st Century (MAP -21)". • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. • Develop the Four Corners Transportation Coalition (FCTC) and implement the four priority projects as identified by the Coalition. • Support and participate in the completion of the Lemon Avenue on and off ramp project. • Monitor and evaluate the Neighborhood Traffic Management Plan solutions, the Traffic Signal Interconnect project, and the DB Traffic Management System (TMS). 2. Fiscal Responsibility/Economic Development • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D). • Identify and implement development opportunities for the former Honda dealership property that will result in the greatest net benefit to the community. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. 3. Communications • Encourage public participation and communication and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. 4. Other Items • Update the City's Solid Waste Ordinance • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. • Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary School. • Develop and implement appropriate sustainability programs identified in the Council's sustainability report. • Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by mid -2011. • Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility. • Develop contingency plans for the first floor space should the County Library choose not to relocate to the new City Hall facility. Agenda # 6. 9 Meeting Date: May 18, 2010 CITY COUNCILr�C n�nrys, AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manae TITLE: Adjournment of the June 1, 2010 Ci Council Meeting to June 15, 2010. RECOMMENDATION: Approve. BACKGROUND: Due to an anticipated lack of quorum, it is being suggested that the Council consider the cancellation of the City Council Meeting scheduled for June 1, 2010. There are no pressing matters or public hearings scheduled and therefore adjourning the meeting will not cause the City any hardship. Should the City Council concur, it is recommended that at the close of the May18th, 2010 meeting, the Mayor adjourn to the Council Meeting of June 15, 2010. Pre ared by: ? Reviewed by: � a Tommy Cribbins, City Clerk David Doyle, Asst. City Manager CITY COUNCIL Agenda # 6 I Meeting Date: May 18, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: Resolution No. 2010 -XX, Establishing a Compensation Plan incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective July 1, 2010, and Amending Resolution 2009-37 RECOMMENDATION: Adopt. FINANCIAL IMPACT: The proposed cost of living adjustment (COLA) of 2.4% results in a cost of $133,131. The proposed increase to the Benefit Allotment is $25.00 per month, totaling $16,060. The total amount of $151,176 has been incorporated into the FY 10-11 budget. BACKGROUND/DISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. Typically employee salaries are adjusted annually with a Cost of Living Adjustment (COLA). In accordance with City's Personnel Rules and Regulations, COLA is established as the annual Consumer Price Index for Urban Wage Earners and Clerical Workers in Los Angeles -Riverside -Orange Counties, California (CPI) percentage difference between March 2009 and March 2010 as issued by the Department of Labor. This year, the CPI reflected an increase of 2.4%. The cost of this increase has been incorporated into the FY 10-11 budget. The City also provides a monthly Benefit Allotment for all full-time and part-time benefited employees and City Council Members. An increase of $25 is proposed in the FY 2010-2011 Budget. With this increase, full-time non-exempt staff will receive $970 and full-time exempt staff and City Council Members will receive $1,000 per month to be used towards health benefits. Lastly, the part-time non -benefited position title of Community Services Coordinator has been updated to reflect industry standards. The title will be revised to be Community Services Specialist. There is no cost to making the title update. If approved by Council, this action will be effective July 1, 2010. Vtki'L& PREPARED BY: Vicki Cross, Human Resources Manager REVIEWED BT-( 6 David Doyle, Assistant i anager ,6ZV4_ A J4" `116'� Linda Magnu d , Finance Director Attachments: Resolution 2010 -XX establishing salary ranges and fringe benefits. Resolution No. 2010 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING RESOLUTION 2009-37 ESTABLISHING SALARY GRADES AND FRINGE BENEFITS FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2010 WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for fiscal year 2010-2011; WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2009-37, to include a cost of living adjustment of 2.4% for all classes of employment and in compliance with minimum wage requirements; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $25 to the benefit allotment for full-time and part-time benefited employees, and City Council Members as approved in its FY 2010-2011 budget; and WHEREAS, the City Council of the City of Diamond Bar also updates the part-time non benefited position title of Community Services Coordinator to Community Services Specialist in accordance with industry standards. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2009-37 as cited above. PASSED, ADOPTED AND APPROVED this day of May 2010. Carol Herrera, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of May 2010, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.1 t Meeting Date: 5/18 2010 AGENDA REPORT VIA: James DeStefano, City Man TITLE: Contract with The ComDyn Grou , Inc. for as -needed information technology services for an amount not to exceed $32,500 for FY 2010 — 2011. RECOMMENDATION: Approve. BUDGET/FINANCIAL IMPACT: Upon approval of the FY10-11, there are sufficient appropriated funds in the FY10-11 budget for this expenditure. DISCUSSION: The ComDyn Group, Inc. (ComDyn) provides temporary technical personnel which assist the City's Information Services Department on an as -needed basis. Specifically, ComDyn personnel assist with advance network security including monitoring critical security systems and providing security configuration support to ensure the highest level of network security and prevent unauthorized access to critical City information. In addition, ComDyn provides specific technical assistance for the City's Geographical Information System (GIS) program. For the past several years, the City has utilized ComDyn GIS staff to assist in the creation of the underlying database, base map, and other crucial elements of the program. By utilizing these resources instead of hiring a full time GIS staff member, the City has been able to provide this high quality service to the public and City departments at a lower cost. As the US Census project is now concluded and the CityView project has completed its GIS integration, we believe that a not to exceed contract amount which is lower than previous years, will be sufficient to meet the City's needs for this upcoming year. The City has utilized ComDyn technical staff for the past five years and has been very satisfied with their performance. The technical staff provided by ComDyn are highly qualified, very familiar with City systems and programs, and provide a high level of technical skills and expertise beyond those of City staff. Prepared by: Ken Desforge irector In rm "on Systems Reviewed by: David Doyle, Assist t City Manager Attachment: ComDyn Consulting Service Agreement 2 CONSULTING SERVICES AGREEMENT This Agreement is made and entered into this 1st day of July 2010, between the City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "City") and The Comdyn Group, Inc. (hereinafter referred to as "Comdyn"). RECITALS A. City desires to utilize the services of Comdyn as an independent contractor to provide consulting services to City as set forth in Exhibit "A". B. Comdyn represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Comdyn's Services A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated July 1, 2010. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Comdyn are as set forth in Exhibit "A" (Comdyn's submitted proposal). 2. Term of Agreement. This contract shall take effect July 1, 2010 and shall continue until June 30, 2011 or completion of the project, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Comdyn for each service which Comdyn performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Comdyn pursuant to this Agreement shall not exceed $32,500. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Comdyn's proposal, the provisions of this Agreement shall control. 5. Staff and Addresses. City: James DeStefano, City Manager Ken Desforges, Director Information Systems City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4177 Comdyn: Jim Lentz, Security Consultant Ruel "JR" Dira GIS Analyst The ComDyn Group Attn: Bill Brown, Vice President Business Development 26500 Agoura Road, Suite 200 Calabasas, CA 91302 The City has the right to written approval for any change or replacement of the above Mentioned Comdyn Staff. 6. Status as Independent Consultant. A. Comdyn is, and shall at all times remain, as to City, a wholly independent contractor. Comdyn shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Comdyn or any of Comdyn's employees, except as set forth in this Agreement. Comdyn shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Comdyn agrees to pay all required taxes in amounts paid to Comdyn under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Comdyn and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Comdyn, then Comdyn agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Comdyn shall fully comply with the workers' compensation law regarding Comdyn and employees of Comdyn. Comdyn further agrees to indemnify and hold City harmless from any failure of Comdyn to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Comdyn under this Agreement any amount due to City from Comdyn as a result of Comdyn failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Comdyn shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Comdyn agrees to indemnify the city, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Comdyn, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. A. Comdyn shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Comdyn, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance, with minimum combined single limits coverage of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) workers' compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. B. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days prior written notice thereof. Comdyn agrees that it will not cancel, reduce or otherwise modify the insurance coverage. C. All policies of insurance shall cover the obligations of Comdyn pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less than A VII. D. Comdyn shall submit to City (1) insurance certificates indicating compliance with the minimum workers' compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement," or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Comdyn, in the course of its duties, may have access to confidential data of City, private individuals, or employees of the City. Comdyn covenants that all data, documents, discussion, or other information developed or received by Comdyn or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Comdyn without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Comdyn's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Comdyn prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Comdyn's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Comdyn in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Comdyn covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Comdyn under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Comdyn further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Comdyn covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Comdyn's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Comdyn shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Comdyn for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Comdyn shall discontinue performing services. 14. Personnel. Comdyn represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Comdyn or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Comdyn reserves the right to determine the assignment of its own employees to the performance of Comdyn's services under this Agreement, but City reserves the right to determine the assignment of its own employees to the performance of Comdyn's services under this Agreement, but City reserves the right, for good cause, to require Comdyn to exclude any employee from performing services on City's premises. Key personnel are listed in #5 of this agreement and shall not change with out approval from the City. 15. Non -Discrimination and Equal Employment Opportunity. A. Comdyn shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such non-discrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Comdyn will, in all solicitations or advertisements for employees placed by or on behalf of Comdyn state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Comdyn will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Comdyn shall not assign or transfer any interest in this Agreement nor the performance of any of Comdyn's obligations hereunder, without the prior written consent of City, and any attempt by Comdyn to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Comdyn prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Comdyn to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Comdyn shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Comdyn constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Comdyn, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal of equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designated in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Comdyn and the City. This Agreement supercedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. "City" James DeStefano, City Manager "Consultant" LA ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar Bill Brown, Vice President Business Development The Comdyn Group APPROVED AS TO FORM: City Attorney 16 Exhibit "A" Scope of Services: The Comdyn Group will provide Security, GIS, and other Information Technology Consultants to the City of Diamond Bar on an "as needed basis". Anticipated use: Security Consulting - $7,500 (@ 92 hrs at $81.25 per hour) GIS Consulting — $25,000 (@372 hrs at $67.20 per hour) Exhibit "B" Payment Schedule: Terms are net 30 on invoices submitted with approved contractor time cards. Billing rate(s) for the City of Diamond Bar: Payroll Service (City located contractor) - Contractor base hourly pay rate + a 25% Mark-up* Examples: Security Consulting - Contractor Rate = $60.00***Margin = $15.00, Billing Rate = $75.00 GIS Consulting — Contractor Rate = $40.00***Margin = $10.00, Billing Rate = $50.00 Full -Time contractors (Comdyn located contractor) - Contactor base hourly pay rate + a 45% Mark-up** Part -Time contractors (Comdyn located contractor) - Contractor base hourly pay rate + a 60% Mark-up** Contractors are classified as "Full -Time" if they are projected to work 32 hrs or more hrs per week or are projected to work more than 1000 hours in a twelve month period. Contractors are classified as "Part -Time" if they are projected to work less than 32hrs per week or are projected to work 1000 hours or fewer in a twelve month period. *Includes all Federal and State payroll taxes, company benefits, etc... **Includes recruitment costs, and all Federal and State payroll taxes, company benefits, etc... ) ****Actual rates may vary as they are based upon the type of service provided and successfully negotiations with each individual providing that service. CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.1 2 Meeting Date: 5118110 AGENDA REPORT FROM: James DeStefano, City Man g TITLE: ACCEPTANCE OF WORK PERF TRED BY SOUTHERN CALIFORNIA CONTRACTORS FOR THE CONSTRUCTION OF SYCAMORE CANYON PARK ADA RETRO -FIT OF THE RESTROOM / OFFICE BUILDING; DIRECTION TO THE CITY CLERK TO FILE THE PROPER NOTICE OF COMPLETION AND TO RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE RECOMMENDATION: Accept the work performed by Southern California Contractors and direct the City Clerk to file the Notice of Completion. FINANCIAL IMPACT: There is $313,512 appropriated for this project. Total cost to complete the project is $303,071.72. BACKGROUND: The City Council awarded a contract to Southern California Contractors on September 1, 2009 for the construction of Sycamore Canyon Park ADA retro -fit of the restroom I office building. Conditions encountered during construction caused the project schedule to be extended until March 29, 2010. Delays caused by the contractor have resulted in the accrual of liquidated damages since March 29 to be borne by the contractor. Also, the City has received credit due to the substitution of equipment and fixtures by the contractor. The final amount of liquidated damages and credit has not been determined and will be reported to the City Council in the near future. The work was substantially completed on May 13, 2010 and is now ready to be accepted. DISCUSSION: Funding sources for this project were from CDBG, Quimby and Proposition 40 Grant funds. The improvements that were constructed include: Retro -fit of rest room facilities to increase their size and to remove architectural barriers to meet ADA requirements. Includes new partitions, toilets, urinals and sinks. Increase in number of stalls in the women's restroom from four to five. Addition of a companion / staff restroom that can be used as an additional women's restroom during special events (i.e. Concerts in the Park). • Two new accessible drinking fountains attached to outside of building. • Increase in size of office and storage spaces and improved accessibility. PRERAREDIAND REVIEWED BY: rector of Community Services Attachments: Notice of Completion REVIEWED BY: Linda Magnu o Director of Finance RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 COPLEY DRIVE DIAMOND BAR CA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name ofthe owner is City of Diamond Bar 3. The full address of the owner is 21825 Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "Lessee" (If other than fee, strike "In fee" andinsert, for example, "purchaserunder contract of purchase," or "lessee') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on May 13. 2010 The work done was: Construction of Sycamore Canyon Park ADA Restroom / Office Building Retro -fit 7. The name of the contractor, if any, for such work of improvement was Southern California Contractors (If no contractor for work of nriprovement as a whole, insert "none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of DiamondBar, County of Los Angeles, State of California, and is described as follows Sycamore Canyon Park in Diamond Bar, CA 9. The street address of said property is 22930 Golden Springs Drive, Diamond Bar, CA 91765 (If no street address has been officially assigned, insert "none") CITY OF DIAMOND BAR Dated: Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION 1, the undersigned, say: 1 am the City Manager the declarant of the foregoing ("resident or', "Manager of "A Panner of," "Owner of," etc ) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 20 10 'at Diamond Bar California. (Date of signatum) (City where signed) (Personal signature of the individual who is swearing that the contents of the notice of completion are true) CITY COUNCIL Agenda # 6 . 13 (a) Meeting Date: May 18, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 15, 2010 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, $267,750 of assessment generated by this District and $14,867 of the General Fund are proposed to pay for the operation, maintenance cost, and Capital Improvements budgeted in special fund No. 138. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,850 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2009-2010 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2010-2011 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By: Patrick Gallegos, Management Analyst REVIEWED BY: Davi . Li Director of Public Works Attachments: Resolution No. 2010 -XX Engineer's Report, dated May 18, 2010 RESOLUTION NO. 2010 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 15, 2010 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2010-11 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2010-11. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 2009-10. 6. This Council hereby fixes 7:00 p.m. on June 15. 2010 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2010-11 and hereby gives notice of said hearing. 2 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 18th day of May, 2010. Carol Herrera Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 18th day of May, 2010, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 2010-11 CITY OF DIAMOND BAR Preliminary: May 18, 2010 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-1 " - Assessment Diagram Exhibit "B-1" - Improvement Map Page 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2010-11 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 38 Engineer's Report — FY 2010-2011 BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond Bar and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-1"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 38 2 Engineer's Report — FY 2010-2011 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 38 Engineer's Report — FY 2010-2011 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 2010-11 Fiscal Year is as follows: 2010-11 Recommended Budget Revenue: Appropriation Fund Balance (from FY 2009-10) $ 0 Property Tax - Special Assessments 267,750 Interest Revenue 0 Transfer in - General Fund 14,867 TOTAL 282,617 Appropriations: Personnel Services $ 0 Salaries 0 City Paid Benefits 0 Retirement 0 Worker's Compensation Expense 0 Short/Long Term Disability 0 Medicare Expense 0 Cafeteria Benefits 0 Operating Expenses Advertising 0 Utilities 105,000 Maintenance -Grounds / Bldgs Professional Services 29,000 Contract Services * 4,000 Capital Outlay Capital Improvements 0 Reserve for Future Cap Imp 0 TOTAL 282,617 * Contrast Services this Fiscal Year. Contract Maintenance (Excel) $ 128,980 Extra. Gopher Control Contract at S. Brea Canyon Road/Along 57 Freeway $ 1,000 Maint. Of New Areas: Pathfinder at Brea Canyon Road $ 12,000 -4- Assessment District No. 38 Engineers Report — FY 2010-2011 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 38 Engineer's Report — FY 2010-2011 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 38 6 Engineer's Report — FY 2010-2011 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $267,750 Estimated Number of Parcels: 17,850 Estimated Assessment Per Parcel: $ 15.00 2010-11 Assessment Per Parcel: $ 15.00 2009-10 Assessment Per Parcel: $ 15.00 Difference: $ 0.00 Assessment District No. 38 7 Engineer's Report— FY 2010-2011 ASSESSMENT ROLL The individual 2010-11 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: , 2010 OkOVESSIO,y O � FR/, No. 27861 :3-01-42 * ciw%� �- s�q OF C1001 Assessment District No. 38 8 Engineer's Report — FY 2010-2011 GFB-FRIEDRICH & ASSOC., INC. EXHIBITS .......... i\ J_ TURF AREAS• STRICT BOLNOARY 4!.�'...a. ........ - . MEDIANS: A*DIAMOND BAR BLVD. B GRAND AVE. _ - C. GOLDEN SPRINGS RD (57 FWY OVERCROSSING TO WEST CITY LIMITS PARKWAYS - D. GRAND AVE. - SUMMIT RIDGE TO DIAMOND BAR BLVD., NORTH SIDE E TEMPLE - DIAMOND BAR BLVD. TO GOLDEN SPRINGS RD., SOUTH SIDE i TOTAL AREA. TURF 5.4 ACRES GROUND COVER 0.33 ACRES EXHIBIT "13-1" ASSESSMENT DISTRICT N0.38 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR GIB FR.IEI)Rff H l ,1S50C.. INC 1 STRICT BOLNOARY 4!.�'...a. ........ - . MEDIANS: A*DIAMOND BAR BLVD. B GRAND AVE. _ - C. GOLDEN SPRINGS RD (57 FWY OVERCROSSING TO WEST CITY LIMITS PARKWAYS - D. GRAND AVE. - SUMMIT RIDGE TO DIAMOND BAR BLVD., NORTH SIDE E TEMPLE - DIAMOND BAR BLVD. TO GOLDEN SPRINGS RD., SOUTH SIDE i TOTAL AREA. TURF 5.4 ACRES GROUND COVER 0.33 ACRES EXHIBIT "13-1" ASSESSMENT DISTRICT N0.38 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR GIB FR.IEI)Rff H l ,1S50C.. INC CITY COUNCIL Agenda # 6. 13 (b) Meeting Date May 18, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana 61V TITLE: RESOLUTION OF THE CITY OUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 15, 2010 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, the $164,190 of assessment generated by this District and $57,042 of General Fund are proposed to pay for the operation, maintenance costs, and Capital Improvements budgeted in special fund No. 139. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,263 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 2009-2010 was $130.00 per parcel. The amount to be assessed for Fiscal Year 2008-2009 is to remain at $130.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Patrick Gallegos, Management Analyst REVIEWED B Daiicrd. Liu Director of Public Works Attachments: Resolution No. 2010 -XX Engineer's Report, dated May 18, 2010 RESOLUTION NO. 2010 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 15, 2010 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq. ). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2010-11 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2010-11. Said proposed assessment per lot is the amount of $130.00, the same amount which was levied in fiscal year 2009-10. 6. This Council hereby fixes 7:00 p.m. on June 15, 2010 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2010-11 and hereby gives notice of said hearing. Pj 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 18th day of May, 2010. Carol Herrera Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 18th day of May, 2010, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 2010-11 CITY OF DIAMOND BAR Preliminary: May 18, 2010 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-2" - Assessment Diagram Exhibit "B-2" - Improvement Map Page 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2010-11 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District") This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 39 Engineer's Report— FY 2010-2011 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 39 2 Engineer's Report — FY 2010-2011 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 39 3 Engineer's Report — FY 2010-2011 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 2010-11 Fiscal Year is as follows: Revenue: Appropriation Fund Balance (from FY 2009-10) Property Tax and Assessments Interest Revenue Transfer in - General Fund TOTAL Appropriations: Personal Services Salaries City Paid Benefits Retirement Worker's Compensation Expense Short/Long Term Disability Medicare Expense Cafeteria Benefits Operating Expenses Advertising Utilities Water & Edison Maintenance -Grounds & Bldg. Professional Services Contract Services Contract Services (Excel Landscape Maint.) Weed/Pest Abatement (L.A. County Ag) Capital Outlays Miscellaneous Equipment Reserve for Future Capital Improvements TOTAL El Assessment District No. 39 Engineers Report — FY 2010-2011 2010-11 Recommended Budget 0 164,190 0 57,042 231,232 0 0 0 0 0 0 0 0 2,500 52,000 5,000 4,500 139,332 17,900 19 221,232 Plans and Specifications Plans and specifications showing the general nature, location and extent of any proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 39 5 Engineer's Report— FY 2010-2011 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 39 6 Engineer's Report— FY 2010-2011 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $164,190 Estimated Number of Parcels: 1,263 Estimated Assessment Per Parcel: $ 130.00 2010-11 Assessment Per Parcel: $ 130.00 2009-10 Assessment Per Parcel: $ 130.00 Difference: $ 0.00 Assessment District No. 39 % Engineer's Report — FY 2010-2011 ASSESSMENT ROLL The individual 2010-11 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: i 2010 FJR? I Na 27861 Ar CIVIV ti@ OF CALF Assessment District No, 39 Engineer's Report — FY 2010-2011 GFB-FRIEDRICH & ASSOC., INC. xhw��, Z�7 N A. DRIC EXHIBITS EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR TRe -am OF &nu BAR )000 15W P000 SHEET 10F 1 SHEET NUMSHR FOR EACH LOT 01 H RCE' W N THE ASSESSOR'S PARCELNO- AS ASSIGNERBY THE 'ER ELES ARC-OR'S OFFlCE MENSIONS FOR EACH LOT OR PARCEL OF LAND WITHIN HO WN ON THE ASCESSOR'S PAPCEL MAPS ON FILE IN ILOS ANGELES COUNTY BASSESSOR CITY CLERK OF THE CITY OF DIAMOND BAR CE OF THE COUNTY AUDITOR, COIINTV OF LOS )F CALIFORNIA, THIS DAY OF CITY CLERK OF THE CITY OF DIAMOND BAR 1 1:I I to i IL 11 .,%—( N IV EXHIBIT "B-2" ASSESSMENT DISTRICT N0.39 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR SHEET I OF I SHEET LEGEND �. �. ASSESSMENT DISTRICT BOUNDARY BRUSH 5873 ACRES PARKS 6 BS ACRES ' • - SLOPES I467 ACRES TURF ao A -F6 PARKS ARE A. de T11Ri UO Ae S OPE 120 Ac OTHER 'BASE NAP —RTEAY OF j THE CRY W OIAROHO BAR 0 500 CITY COUNCIL Agenda # 6. 13 (c i Meeting Date: May 18. 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manak,- —Y TITLE: RESOLUTION OF THE CITY OUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 15, 2010 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, $122,157 of assessment generated by this District and $20,000 of Prop A Safe Parks funds are proposed to pay for the operation, maintenance costs, and Capital Improvements budgeted in special fund No. 141. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2009-2010 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2010-2011 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Patrick Gallegos, Management Analyst REVIEWED David G. L u Director of Public Works Attachments: Resolution No. 2010 -XX Engineer's Report, dated May 18, 2010 RESOLUTION NO. 2010 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 15, 2010 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2009-10 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit "B-3," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2010-11. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2009-10. 6. This Council hereby fixes 7:00 p.m. on June 15, 2010 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2010-11 and hereby gives notice of said hearing. 2 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 18th day of May, 2010. Carol Herrera Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 18th day of May, 2010, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 41 Fiscal Year 2010-11 CITY OF DIAMOND BAR Preliminary: May 18, 2010 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-3" - Assessment Diagram Exhibit "B-3 " - Improvement Map Page 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2010-11 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District") This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 41 Engineer's Report— FY 2010-2011 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-3 "). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 41 2 Engineer's Report — FY 2010-2011 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 41 Engineer's Report — FY 2010-2011 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2010-11 Fiscal Year is as follows: 2010-11 Recommended Budget Revenue: Appropriation Fund Balance (from FY 2009-10) $ 40,911 Property Tax and Assessments 122,157 Interest Revenue 300 Transfer In - General Fund 57,042 Transfer in -Prop A SP 20,000 TOTAL 183,368 Appropriations: Personal Services 0 Salaries 0 City Paid Benefits 0 Retirement 0 Worker's Compensation Expense 0 Short/Long Term Disability 0 Medicare Expense 0 Cafeteria Benefits 0 Operating Expenses Advertising 2,500 Utilities 35,000 Maintenance of Grounds / Bldgs 9,000 Professional Services 4,500 Contract Services Contract Services (Excel Landscape Maint.) 49,730 Weed/Pest Abatement 60,600 Capital Outlays Miscellaneous Equipment 0 Capital Improvements ** 0 Reserve for Future Capital Improvements 22,038 TOTAL 183,368 ** No Capital Improvements this Fiscal Year. -4- Assessment District No. 41 Engineers Report — FY 2010-2011 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 41 Engineer's Report — FY 2010-2011 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 41 6 Engineer's Report — FY 2010-2011 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $122,157 Estimated Number of Parcels: 554 Estimated Assessment Per Parcel: $ 220.50 2010-11 Assessment Per Parcel: 2009-10 Assessment Per Parcel: Difference: Assessment District No. 41 7 Engineer's Report — FY 2010-2011 $ 220.50 $ 220.50 $ 0.00 ASSESSMENT ROLL The individual 2010-11 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: J4 `---4 , 2010 o Q4of ESSIOJV GFB-FRIEDRICH & ASSOC., INC. FRI � O y No. 21861 CX 3 31'%Z �t A.-tRVbkft *sT C IVIlu q OF Cp1%L-\' 4 Assessment District No. 41 Engineer's Report — FY 2010-2011 EXHIBITS EXHIBIT "A -S" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. FISCAL YEAR 2010-2011 FOR THE CITY OF DIAMOND BAR GWAM 8= w. It? Cmwfl' m M m d wmw !I. rA �t�wl MAA Ml11E w. ANA A[6 ,:Alm .II.RAR OICII IOf CII wC6lACM M wIAC1 •.t � � N AM11m m M C.MIY m ICt All®O H 1!O M. .AR 6M11 Im CII wwt w vm MIIN M 0~ usm "mile�NOCRY on& A" 0 Iii M M mllR m M W6 SHEET 1 OF 1 SHEET 41 Id a's=N[ d CMWCMK /lmm Yiw W!0y101Y t w OIY CII CYIICI. WI 1{m M M C.w m M CCIAY Nd.R COIMY C� IES /Mm4 fltR m CYYCAK 11�� Cw CF !!� '11?"1E11-6r7Rr- w or C.IA.. wI DEE EmO 01.171IA14 SHEET 1 OF 1 SHEET EXHIBIT "B-3" ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR Li b - SME F:300 & LEGEND ASSESSMENT DISTRICT BOUNDARY URUSH --RES SLOPES 1206A S TURF 17,60 9F. O •6asE flay rflF an of ZZ. CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager Agenda # g L Meeting Date: Mav 18, 2010 AGENDA REPORT TITLE: ADOPT RESOLUTION 2010 -XX— "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2010 AND ENDING JUNE 30, 2011, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH" RECOMMENDATION: Approve and adopt any incorporating amendments made at this meeting. FINANCIAL IMPACT: As submitted, the City Manager's Draft Recommended Budget reflects General Fund Estimated Resources of $31,077,230 with appropriations of $30,824,350. This results in an increase of $252,880 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $12,427,964 which includes $9,917,000 for the purchase of the new Civic Center building. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $29,881,927. If approved, the FYI 0-11 Municipal Budget anticipates an ending General Fund reserve of $17,706,843 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $4,486,989 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year, the City Manager prepares a draft municipal budget for review and adoption. This year's draft budget was presented to the City Council at the May 4 and May 18 study sessions Creating a budget for Fiscal Year 2010-2011 has proven to be challenging for many municipalities across the State, including the City of Diamond Bar. The poor economy and worsening condition of the State's budget continue to be a major concern. As a result, the fundamental approach of the FY 2010-2011 City Budget is to maintain proposed appropriation levels at or below the FY 2009-2010 mid -year level wherever possible. This approach has resulted in a conservative Draft Recommended FY10-11 Budget. In FY 09-10, difficult economic conditions across the nation made the budgeting process a challenge for even the most fiscally sound government agencies. Instability in the California and U.S. economy and reduced consumer confidence will continue to impact Diamond Bar's expected revenues in FY 10-11. Staff expects reduced or flat property, sales, and TOT tax receipts due to property reassessments from a decline in property values and the overall drop in consumer spending and confidence. Returns on City investments, despite a sizable reserve fund, have been reduced with record low interest rates. The downturn has also severely impacted new construction, limiting the City's potential to generate development based revenue. In addition, the potential for further State raids on local funding sources remains a strong possibility. Recent U.S. Commerce Department reports do indicate that the economy is now growing. While there are some signs pointing toward national economic recovery, conservative forecasts indicate that meaningful improvement may not be realized until the 2013-14 fiscal year. The attached budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar, including making a move into a new City Hall facility and planned improvements to infrastructure and facilities. Items of Note Included in the Budget: GENERALFUND Resources The draft FY10-11 General Fund Budget estimates resources for the fiscal year in the amount of $31,077,230. Anticipated revenues have dropped over $1 million dollars from the FY2008--09 levels, which is a clear indication of the current economic situation. Property Taxes — Property tax revenues are estimated at $3,840,000, slightly higher than projected 09-10 levels. However, staff believes that as more property reassessments are conducted in the next few years to reflect current real estate market levels, revenues will drop or remain flat Other Taxes and Fees — Revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to current economic conditions, consumer based tax receipt estimates have been reduced along with the anticipated franchise tax from the Gas Co. The new waste hauler agreements will include franchise fees which increase anticipated revenues in this category by approximately $600,000 despite flat consumer tax revenues for the year. 2 State Subventions — It is expected that revenues in this category will remain nearly even with FY09- 10 at $4,610,000. From Other Agencies — Staff expects limited additional funds to be available from other agencies, and has budgeted only $10,000 in this category. The drop from FY 09-10 is primarily due to the one- time MWD grant of nearly $170,000 received last year to implement the centralized irrigation control system. Current Service Charges — Estimated resources in this category are up approximately $350,000 over FY 09-10 projections to $1,872,628, primarily due to the revenues generated by the new waste hauler agreements. Investment Earnings — National economic conditions continue to limit investment growth, as record low investment yields remain. Thus, staff expects investment earnings to remain static with FY09-10 projections at $300,000. Use of Fund Balance Reserves — General Fund Resources include the use of $12,427,964 in General Fund reserves to fund the following appropriations: Civic Center — A total of $12,028,615 will be used for the purchase and move to a new Civic Center. Of this amount $9,917,000 is the purchase price of the building. Although the decision was made to purchase in FY09-10, escrow is not anticipated to close until FYI 0-11 As a result the purchase will occur in FY10-11. There is $2,111,615 for the new Civic Center which will be used to fund items such as architectural design, furniture and fixtures, maintenance, and building improvements for the City Hall portion of the building. The budget also includes funds for the actual physical move from the AQMD facility to the new building. • Economic Development - In 2001, the Council informally began the practice of utilizing General Fund reserves to fund economic development projects. This fiscal year, $112,500 in reserves is proposed to fund non -personnel expenditures including further specific planning work. Due to a drop in development activity, this contribution has been reduced from $307,000 in FY 09-10. Transfer Out — LLADS — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the general Fund. In FY 10-11, a total of $71,849 ($14,807 for District 38 and $57,042 for District 39) is required to maintain service levels. Staff recommends this be funded with reserves. Costs for District operations continue to grow. It should be noted that three years ago a decision was reached to no longer utilize the District resources to fund personnel costs directly associated with District operations. The result is a continual increase in the overall contribution from the General Fund to operate the Special Districts. Capital Improvement Projects (CIP) - $215,000 in reserves are budgeted to fund miscellaneous infrastructure improvements, including $50,000 for the Grand Avenue Beautification Project (from Montefino to the eastern City Limits) and $165,000 for drainage improvements at Brea Canyon Road and Via Sorella. Appropriations The draft FY 10-11 General Fund Budget estimates appropriations in the amount of $30,824,350. Every effort has been made to keep appropriations at or near the FY09-10 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget. Personnel — There is a 2.4% cost of living adjustment (COLA) based on the federal CPI index for the year ending March 2010 incorporated in the budget at this time. The COLA results in $127,000 in additional personnel costs. The last COLA provided to the employees occurred in FY 08-09. The budget also includes four vacant positions that have been "frozen", including a benefitted part- time Senior Office Specialist (Finance), a Senior Management Analyst (Public Works/City Manager), a Recreation Superintendent (Community Services), and Administrative Assistant (Community Services). These positions are budgeted at 50%, resulting in a total savings of $170,550 in salaries and benefits. Benefit Allotment - The City currently provides a monthly benefit allotment of $945 for full-time non- exempt staff and $975 for full-time exempt staff and City Council Members. An increase of $25 to the monthly benefit allotment has been included in the FY 2010-2011 budget at a total cost of $17,250 to account for ever increasing healthcare costs. Law Enforcement — The City's contract for law enforcement services is slated to increase by 2% for FY10-11, however this increase is offset slightly by a decrease in the liability trust fund surcharge. The total law enforcement budget is $5,549,800. There is some special funding of a portion of this appropriation. The budget assumes full funding of the State COPS revenue. This revenue offsets the cost of the Law Enforcement Technician position, fingerprinting program and other check points. Staff has recently discovered that the STAR deputy position may be fund by the Federal Narcotics Asset Forfeiture funds which the City received several years ago. The total revenue offset from the State and Federal governments for the City's Law Enforcement program equals $223,600. CJPIA LiabilityMorker's Comp. Insurance Premium Increase - The City's liability and worker's compensation insurance provider, California Joint Powers Insurance Authority (CJPIA) provides coverage to its members through a pooled formula based on exposure and overall losses. Recently, the CJPIA board voted to implement a fundamentally different formula for the FY 10-11 year, resulting in nearly $125,000 in additional insurance premiums for Diamond Bar. The draft budget accounts for this additional cost with existing resources without dipping into reserves. Special Funds Measure R Fund (I 10) —Voters recently passed Measure R, which is a Y2% sales tax increase to fund transportation related projects. This fiscal year the City will receive a full allocation of $506,493 4 which will be used to help fund the Area 7 Slurry Seal/Overlay project and Median Modifications on Diamond Bar Blvd. and Clear Creek Canyon. Gas Tax Fund (111) — This fund accounts for gas tax received from the State, and provides funding for road maintenance projects through a transfer of $946,060 to the General Fund. This fiscal year, the fund includes a new revenue source, which is a replacement of Prop 42 -Traffic Congestion Relief revenue previously captured in Fund 117. These replacement dollars will assist in funding the Area 7 Slurry Seal/Overlay project. The budget also includes a transfer to fund 117 to cover the projected deficit in that fund expected at the end of the current fiscal year. Prop. A Transit Fund (112) Prop. A Transit revenue is derived from additional voter approved sales taxes. Expected revenues have suffered due to economic conditions, leaving staff to develop alternative strategies to,fund programs traditionally funded with Prop A monies. This includes temporarily moving the Diamond Ride program to the Prop. C Transit Fund. Other transit related activities continue to be funded with Prop. A funds, including the transit subsidy program, youth and adult excursions, and the Holiday Shuttle program. It is anticipated that the Diamond Ride program will return to the Prop A fund in the next fiscal year's budget as economic conditions improve. Prop. C Transit Fund (113) — Economic conditions have also impacted the City's share of Prop. C these'voter approved sales tax receipts. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system, including the relocation of the system to the new City Hall. Prop C will also provide funds for a City-wide traffic signal timing plan, and battery backup systems for ten signalized intersections. Integrated Waste Management Fund (115) — This fund accounts for AB 939 fees and other small recycling grant funds. In August 2010, the City's new waste hauler franchise agreement commences, with AB 939 fees increasing as a result. Items funded here include personnel costs related to the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance, and debris composting programs. Air Quality Improvement Fund (118) — The City's share of AB 2766 funds, which are derived from a portion of the State's motor vehicle registration fees, are collected in this fund. These funds must be used for projects, programs, or equipment that reduces vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system and the transit subsidy program. Prop 1 B Transportation Fund (120) - This fund was created in FY2007-08 to account for transportation funds received from the State as a result of the passage of a transportation bond. This year, one project listed in the Capital Improvement Plan will be funded with these monies. Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141) - As mentioned previously, staff has informed the City Council that LLAD expenses now outweigh rising maintenance and operations expenses. As a result, the City Council formed a subcommittee to study the options and to create a strategy to deal with the shortfalls. Creating FY10-11 budgets for District 38 and 39 was exceedingly difficult, and recommended budgets for each district reflect bare minimum expenditures. Despite these efforts, budget deficits remain in Districts 38 & 39. To balance these budgets, a transfer from the General Fund will be necessary. Capital Improvement Projects Fund (250) - The FY10-11 Capital Improvement Projects List includes projects amounting to $4,486,989. Projects include two street improvement projects, three traffic improvement projects, a street beautification project, a sidewalk improvement project, a median modification project, a drainage improvement project and five park improvement projects. Equipment & Computer Replacement Funds (520-530) - The City has regularly set aside funds to replace aging equipment as necessary. This fiscal year, several items require replacement, including two pickup trucks for Code Enforcement use, the City Hall phone system, and various pieces computer equipment amounting to $197,000. PREPARED BY: Linda G."MagfiLgon Finance Director REVIEWED BY: Dave Doyle Assistant City Manager Attachments: Resolution #10 -XX FY 10-11 Personnel Summary Fiscal Year 2010-2011 City Manager's Draft Recommended Budget rel A. Recitals RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2010 AND ENDING JUNE 30, 2011 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2010-2011, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2010-2011 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2010-11 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 111 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2010 and ending June 30, 2011 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City 8 Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of , 2010. Carol Herrera, Mayor 9 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2010, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar 10 City of Diamond Bar Fiscal Year 2010-2011 Budget Resources Uses Grand Totals $35,825,678 $25,082,840 $5,427,675 $66,336,193 $39,081,255 $5,427,675 $21,827,263 " Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY09- of $1,195,842.03 05/18/10 FB Reserves Total FB Reserves Fund # Fund Title @ 06/30/10 Revenues Transfers In Resources Expenditures Transfers Out @ 06/30/11 001 General Fund 29,881,927 17,247,628 1,401,638 48,531,193 29,976,995 847,355 17,706,843 ' 011 Com Organization Support Fund 0 15,000 15,000 15,000 0 110 Measure R Fund 50,000 507,493 557,493 556,493 1,000 111 Gas Tax Fund 0 1,547,146 1,547,146 1,547,146 0 112 Prop A - Transit Fund (20,025) 1,817,160 1,797,135 1,490,325 0 306,810 113 Prop C - Transit Fund 1,553,921 690,323 2,244,244 771,200 180,000 1,293,044 114 Transportation Efficiency Act Fd 580,352 0 580,352 500,000 80,352 115 Integrated Waste Mgt Fund 477,763 558,984 1,036,747 345,330 90,000 601,417 116 Traffic Improvement Fund 65,271 0 65,271 0 65,000 271 117 Traffic Congestion Relief Fd (29,157) 29,157 0 0 0 118 Air Quality Improvement Fd 128,417 70,500 198,917 115,350 83,567 120 Prop 1 B Transportation Fund 20,447 206,239 226,686 226,686 0 122 Park Fees (Quimby) Fd 342,307 500 342,807 286,000 56,807 123 Prop A - Safe Neighborhood Pks Fd 0 136,978 136,978 136,978 0 124 Park & Facility Development Fd 503,440 1,000 504,440 470,821 33,619 125 Community Dev Block Grant Fd 0 486,468 486,468 188,872 297,596 0 126 Citizens Option for Public Sfty Fd 94,615 101,000 195,615 14,000 104,000 77,615 127 Narcotics Asset Forfeiture Fund 364,221 2,000 366,221 5,000 107,600 253,621 128 CA Law Enforcement Eq Fund 56,646 500 57,146 5,500 51,646 129 EB Justice Assistance Grant Fd 12,000 12,000 12,000 0 138 Landscape Maint Dist- 38 0 267,810 14,807 282,617 282,617 0 139 Landscape Maint Dist- 39 0 164,190 57,042 221,232 221,232 0 141 Landscape Maint Dist - 41 40,911 122,457 20,000 183,368 161,330 22,038 250 Capital Improvement Project Fd 0 1,142,464 3,344,525 4,486,989 4,486,989 0 510 Self Insurance Fund 1,095,371 9,000 386,006 1,490,377 490,377 1,000,000 520 Vehicle Replacement Fund 251,362 1,000 0 252,362 62,738 189,624 530 Computer Equipment Repl Fd 355,889 2,000 159,500 517,389 448,400 68,989 Grand Totals $35,825,678 $25,082,840 $5,427,675 $66,336,193 $39,081,255 $5,427,675 $21,827,263 " Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY09- of $1,195,842.03 05/18/10 Fiscal Year 2010 - 2011 ®raft Recommended Budget 21825 Copley Drive °:• Diamond Bar, CA 91765 909.839.7000 4.1 909.861.3117 (fax) e-mail: info@ci.diamond-bar.ca.us www.cityofdiamondbar.com City Of Diamond Bar Personnel Summary Fiscal Year 2009-2010 Position Executive Management City Manager Assistant City Manager Community Development Dir Community Services Director Finance Director Information Systems Director Public Works Director Full Time Exempt Management City Clerk Public Information Manager Full Time Exempt FULL TIME 2009-10 Approved Actual 2010-11 Proposed Approved 1 1 1 Associate Engineer 1 1 1 2 1 1 1 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 1 1 1 1 1 1 1 Senior Accountant 7 7 7 0 1 1 1 0 1 1 1 1 2 2 2 0 Assistant to the City Manager 1 1 1 Associate Engineer 2 2 2 Management Analyst 2 2 2 Network/Systems Admin 1 1 1 Parks & Maint. Superintendent 1 1 1 Recreation Superintendent 1 0 1 Parks & Maint. Supervisor 1 1 1 Public Works Maint Supt. 1 1 1 Recreation Supervisor 1 1 1 Senior Accountant 1 1 1 Senior Civil Engineer 1 1 1 Senior Management Analyst 1 0 1 Senior Planner 1 1 1 15 13 15 Full Time Non -Exempt Accounting Technician 2 2 2 Administrative Assistant 2 1 2 Admin Records Coordinator 1 1 1 Assistant Planner 1 1 1 Community Services Coordinator 4 4 4 Desktop Support Technician 1 1 1 Junior Engineer 1 1 1 Neighborhood Improvement Officer 2 2 2 Sr Office Specialist 2 2 2 Parks Maintenance Inspector 1 1 1 Permit Technician 1 1 1 Planning Technician 1 1 1 0 City Of Diamond Bar Personnel Summary Fiscal Year 2009-2010 FULL TIME Position 2009-10 2010-11 Approved Actual Proposed Approved Full Time Non -Exempt - Continued Public Information Coordinator 1 1 1 Public Information Specialist 1 1 1 = Recreation Specialist 2 2 2 Senior Administrative Assistant 2 2 2 Sr Street Maintenance Worker 1 1 1 26 25 26 0 Total Full Time 50 47 50 0 BENEFITED PART TIME 2009-10 2010-11 Approved Actual Proposed Approved Human Resources Manager 1 1 1 *Asst. Preschool Teacher - 20 hr/wk 1 1 1 *Preschool Teacher - 30 hr/wk 2 2 2 Sr Office Specialist - 20 hr/wk 1 0 1 5 4 5 0 NON -BENEFITED PART TIME 2009-10 2010-11 Approved Actual Proposed Approved Recreation Specialist 9 7 9 Com Services Leader 8 11 7 Com Services Leader II 15 11 12 Com Services Worker 6 3 8 Intern 1 1 1 Facility Attendant 1 8 1 6 Facility Attendant 11 7 13 10 Maintenance Wkr 1 4 2 2 Maintenance Wkr II 2 2 3 60 51 58 0 v, -g,. F�;2 , g� I-Itilm-1 F. CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2010-11 FY 2008-09 FY 2009-10 FY 2009-10 FY 21110-11 Actual Adjusted Projected Proposed ESTIMATED RESOURCES $177,600 $172,075 $163,000 453,059 Property Taxes $3,967,388 $4,628,200 $3,810,000 $3,840,000 Other Taxes 5,151,988 4,451,OOD 4,614,000 5,222,000 State Subventions 4,721,405 4,610,000 4,611,000 4,610,000 From Other Agencies 558,442 381,888 181,888 10,000 Fines and Forfeitures 601,532 566,900 541,600 523,500 Current Services Charges 1,537,823 1,667,642 1,490,200 1,872,628 Use of Money & Property 1,718,663 1,128,340 1,146,300 1,169,5DO Transfers -in Other Funds 1,404,843 1,533,352 1,329,512 1,401,636 Fd Balance Reserves 1,902,596 1,558,324 1,142,824 12,427,964 Total Estimated Resources $21,564,680 $20,525,646 $18,867,324 $31,077,230 APPROPRIATIONS City Council City Attorney City Manager/City Clerk Finance Human Resources Information Systems General Government Civic Center Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Neighborhood Improvement Community Services Admin Diamond Bar Center - Oper. Park Operations Recreation Public Works - Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations $145,035 $177,600 $172,075 $163,000 453,059 195,000 155,000 185,000 972,780 1,098,240 1,024,7DO 1,003,990 408,762 438,400 418,725 438,520 190,660 226,130 171,530 206,280 945,849 751,000 752,115 739,785 1,877,371 1,391,040 1,326,050 1,320,400 0 0 0 12,053,615 513,420 521,620 519,640 515,470 323,183 389,000 112,200 196,600 5,202,047 5,416,252 5,248,300 5,549,800 4,649 9,250 7,000 9,250 7,359 11,360 7,360 11,500 124,181 132,000 127,000 131,780 37,706 60,640 49,150 76,140 509,170 501,020 448,720 517,770 310,626 332,800 269,800 339,150 294,478 296,900 282,800 310,750 343,909 387,760 389,585 317,190 777,665 888,990 888,990 851,800 994,717 1,003,760 1,013,120 892,050 1,556,989 1,652,890 1,651,290 1,702,455 712,514 635,350 620,660 591,850 385,436 373,400 355,210 299,850 1,191,136 - 1,210,650 1,195,350 1,211,500 324,571 325,485 325,485 341,500 2,316,802 1,151,037 988,211 847,355 20,934,074 19,577,574 18,520,066 30,824,350 Excess Resources over Appropriations $630,606 $948,072 $347,258 $252,880 Fund Balance Reserves @ Beg of Year 32,925,529 31,653,539 31,653,539 29,881,927 Less Appropriations Carry Over 2,111,615 (976,046) (976,046) Less Uses of Fd Bal Reserves (1,902,596) (1,558,324) (1,142,824) (12,427,964) Estimated Fd Bal Reserves @ 06130 31,653,539 30,067,241 29,881,927 17,706,843 Uses of Fund Balance Reserves: City Hall Purchase 9,917,000 City Hall Expansion/Move 50,000 2,111,615 Library Improvements 40,000 Economic Development 308,000 32,500 112,500 Irrigation Controller System 576,000 576,000 Transfer out - LLADS 136,171 136,171 71,849 Transfer out - Self Ins Fd 248,153 248,153 Transfer out- CIP Fund 1,902,596 200,000 150,000 215,000 1,902,596 1,558,324 1,142,824 12,427,964 05/18/10 4 {-\�IMI-02,411,11 t"i \�y . . Esi=f yam.>v z, CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed Property Taxes 30010 Current Secured 3,557,389 3,500,000 3,50D,000 3,525,000 30020 Current Unsecured 169,544 165,000 165,000 165,000 30050 Supplemental Roil 185,537 170,000 110,000 110,000 30100 Prior Year Property Tax 4,755 5,000 5,000 5,000 30200 Misc. Property Taxes 2,037 768,200 10,000 15,000 30250 Interest Penalties & Delinquencies 48,126 20,000 20,000 20,000 Total Property Taxes 3,967,388 4,628,200 3,810,000 3,840,000 Other Taxes 31610 Sales Tax 2,166,782 2,150,000 2,299,000 2,350,000 31011 Sales Tax Compensation Fund 1,059,727 436,000 437,000 766,000 31200 Transient Occupancy Tax 633,075 575,000 " 565,000 570,000 31210 Franchise Tax 1,093,039 1,065,000 1,100,000 1,306,000 31250 Property Transfer Tax 199,365 225,000 213,000 230,000 Total Other Taxes 5,151,988 4,451,000 4,614,000 5,222,000 Subventions - State: 31340 Homeowners Exemption 33,888 30,000 33,000 35,000 . 31700 Motor Vehicle in Lieu (VLF) 194,547 160,000 152,000 155,000 31701 VLF -Property Tax in Lieu 4,412 970 4 420,000 4,426 000 4,420,000 Total Subventions -State 4,721,405 4,610,000 4,511,000 4,610,000 From Other Agencies 31620 FEMA Revenue 200,000 31635 Fed Grants - 247,500 0 31856 Ofc of Tr Safety Grants 10,942 15,000 15,000 10,000 31900 IntergovtRevenue - Other Cities 300,000 0 31955 MWD Wtr Conservation Grant 166,888 166,888 Total From Other Agencies 558,442 381,888 181,888 10,000 Fines & Forfeitures 32150 Vehicle Code Fines 396,666 370,000 350,000 335,000 32200 General Fines 24,311 25,000 25,000 24,000 32210 Municipal Code Fines 1,400 1,400 1,000 32230 Parking Fines 167,655 155,000 150,000 145,000 32250 Vehicle Impound Fees 12,900 15,000 15,000 18,000 32270 False Alarm Fees 0 500 200 500 Total Fines & Forfeitures 601,532 566,900 541,600 523,500 Current Service Charges: Building Fees: 34110 Building Permits 171,359 209,400 175,000 215,700 34120 Plumbing Permits 19,878 17,600 17,600 18,130 34130 Electrical Permits 24,824 21,100 21,100 21,800 34140 Mechanical Permits 12,132 14,100 14,100 14,500 34200 Permit Issuance Fee 33,411 33,200 33,000 34,200 34250 Inspection Fees 7,905 7,750 8,000 8,000 34300 Plan Check Fees 146,294 149,550 145,000 154,000 34310 Plan Retention Fee 2,836 4,000 4,000 4,000 34350 SMTP Fees 1,984 100 700 1,000 34355 Building Standards Adm Fee 338 200 200 200 Sub -Total 420,961 457,000 418,700 471,530 - Planning Fees: 34430 Current Planning Fees 63,141 60,000 55,000 55,000 34560 Business License Fees 10,936 13,00.0 13,000 15,000 34561 Business License Late Fees 110 1,000 1,000 1,000 Sub -Total 74,187 74,000 69,000 71,000 6 05/18/10 UTY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed Engineering Fees: 78,318 89,150 80,000 93,000 34610 Engr- Plan Check Fees 32,829 47,000 50,000 45,000 34620 Engr - Permit Issuance Fee 3,775 3,500 3,500 3,500 34630 Engr - Encroachment Fees 8,341 8,000 8,000 8,000 34640 Engr- Inspections Fees 31,326 25,000 22,000 20,000 34650 Soiisfrraffic/Mise Engring Fees 47,347 50,000 45,000 50,000 34660 Traffic Mitigation - Engineering 67,252 82,000 0 67,000 34662 Waste Hauler Fees 5,000 35,056 10,000 200,000 34665 Industrial Waste Fees 17,602 30,000 17,000 20,000 1, 000 Sub -Total 208,472 245,500 145,500 413,500 Recreation Fees: 34720 Community Activities 78,318 89,150 80,000 93,000 34730 Senior Activities 52,853 53,400 52,000 61,590 34740 Athletics 93,095 107,392 95,000 105,862 34760 Fee Programs 205,439 237,600 225,000 245,646 34780 Contract Classes 311,998 310,000 310,000 315,000 34800 Special Event Fees 92,500 93,600 95,000 95,500 Sub -Total 834,203 891,142 857,000 916,598 Total Current Service Charges Use of Money and Property: ' 36100 Investment Earnings 36600 Returned Check Charges 36610 Rents & Concessions 36615 DB Center Rental 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental 36630 Sale of Fixed Assets 36636 Utility Easement 36640 Sale of Promotional Items 36650 Sale of Printed Material 36660 Donations 36800 Property Damage - Pub Wks 36810 Property Damage - Parks 36900 Miscellaneous Revenue Total Use of Money and Property Transfers In -Other Funds: 39110 Transfer in - Measure R 39111 Transfer In - Gas Tax Fund 39113 Transfer In - Prop C Fund 39115 Transfer In - Int. Waste Mgt. Fd 39123 Transfer In - Safe Parks Fd 39125 Transfer In - CDBG Fd 39126 Transfer In - COPS Fund 39127 Transfer In - Narc Asset Forfeiture 39129 Transfer In - EB Justice Grant Fd Total Transfers In -Other Funds Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL 05/18/10 1,537,823 1,667,642 1,490,200 1,872,628 792,385 300,000 300,000 300,000 (5,603) 1,000 1,000 1,000 156,562 '174,000 174,000 186,000 664,793 580,000 610,000 615,000 31,050 25,000 25,006 25,000 18,672 21,330 25,000 25,000 797 1,000 200 1,000 1,000 1,000 1,000 500 100 500 4,419 2,500 3,500 3,000 13,706 6,010 3,500 5,000 35,056 10,000 0 2,000 4,543 5,000 2,000 4,000 2,283 1, 000 1,000 1,000 1,718,663 1,128,340 1,146,300 1,169,500 80,000 80,000 1,096,900 1,011,900 808,060 946,060 9,000 9,000 9,000 0 156,358 175,000 175,000 90,000 112,585 91,000 91,000 116,978 25,000 30, 000 111,300 111,300 104,000 107,600 55,152 55,152 12,000 1,404,843 1,533,352 1,329,512 1,401,638 1,902,596 1,558,324 1,142,824 12,427,964 $21,564,680 $20,525,646 $18,867,324 $31,077,230 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 TOTAL BUDGET $31,077,230 PROPERTY TAXES 3,840,000 Current Secured (30010) Amount Budgeted: 3,525,000 Housing market recovery is slow 3,525,000 Current Unsecured (30020) Amount Budgeted: 165,000 - Historical 165,000 Supplemental Roll (30050) Amount Budgeted: 110,000 Historical 110,000 Prior Year Property Tax (30100) Amount Budgeted: 5,000 Historical 5,000 Misc. Property Taxes (30200) Amount Budgeted: 15,000 Historical 15,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 5,222,000 Sales Tax (31010) Amount Budgeted: 2,350,000 Based on HdL FY10's projection 2,350,000 Sales Tax Compensation Fund (31011) Amount Budgeted: 766,000 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. 766,000 Transient Occupancy Tax (31200) Amount Budgeted: 570,000 Based on current yr - annualized 570,000 Franchise Tax (31210) Amount Budgeted: 1,306,000 Southern CA Edison 405,000 The Gas Company 125,000 Time Warner 360,000 Verizon 80,000 Clear Channel 26,000 Solid Waste 310,000 Property Transfer Tax (31250) Amount Budgeted: 230,000 Based on current yr - annualized 230,000 SUBVENTIONS - STATE 4,610,000 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 155,000 Based on Estimates from League 155,000 VLF Property Tx in Lieu (31701) Amount Budgeted: 4,420,000 Based on current yr - annualized 4,420,000 05/18/10 8 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 0-11 PAGE FROM OTHER AGENCIES 10,000 10,000 Office of Traffic Safety Grants (31856) Amount Budgeted: Traffic Safety & DUI Grants 10,000 FINES & FORFEITURES Amount Budgeted: 523,500 335,000 Traffic Fines (32150) 335,000 Based on current yr - annualized General Fines (32200) Amount Budgeted: 24,000 Based on current year 24,000 Municipal Code Fines (32210) Amount Budgeted: 1,000 1,000 Parking Fines (32230) Amount Budgeted: 145,000 Based on current yr - annualized 145,000 Vehicle Impound Fees (32250) Amount Budgeted: 18,000 Based on current yr - annualized 18,000 False Alarm Fees (32270) Amount Budgeted: 500 500 CURRENT SERVICE CHARGES: 1,872,628 BUILDING FEES: Building Permits (34110) Amount Budgeted: 215,700 215,700 Plumbing Permits (34120) Amount Budgeted: 18,130 18,130 Electrical Permits (34130) Amount Budgeted: 21,800 21,800 Mechanical Permits (34140} Amount Budgeted: 14,500 14,500 Permit Issuance Fee (34 200) Amount Budgeted: 34,200 34,200 Inspection Fees (34250) Amount Budgeted: 8,000 8,000 Plan Gheck Fees (34300) Amount Budgeted: 154,000 154,000 Plan Retention Fee (34310) Amount Budgeted: 4,000 4,000 SMTP Fees (34350) Amount Budgeted: 1,000 Primarily remitted to State 1,000 Building Standards Adm Fee (34355) Amount Budgeted: 200 Primarily remitted to State 9 200 05/18/10 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISGUSSION FY10-11 Page 3 PLANNING FEES: 55,000 Current Planning Fees (34430) Amount Budgeted: 55,000 Business License Fees (34560) Amount Budgeted: 15,000 15,000 Business License Late Fees (34561) Amount Budgeted: 1,000 1,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 45,000 45,000 Engr - Permit Issuance Fee (34620) Amount Budgeted: 3,500 3,500 Engr -Encroachment Fees (34630) Amount Budgeted: 8,000 8,000 Engr -Inspections Fees (34640) Amount Budgeted: 20,000 20,000 Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 50,000 (includes Verizon FIOS Project) 50,000 Traffic Mitigation -Engineering (34660) Amount Budgeted: 67,000 Panda Express 67,000 Waste Hauler Fees (34662) Amount Budgeted: 200,000 Street Sweeping Fees 85,000 Solid Waste Vehicle Impact Fees 115,000 Industrial Waste Fees (34665) Amount Budgeted: 20,000 20,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 93,000 City Birthday Party 19,500 3,500 Haunted House/Fall Festival 16,600 Concert Share 32,400 Adult Excursions 6,100 D134Youth 8,750 Winter Snowfest 4,150 Candy Cane Craft Fair 2,000 Concerts in the Park Senior Activities (34730) Amount Budgeted: 61,590 Senior Excursions 39,690 21,900 Senior Activities 05/18/10 .10 CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 Page 4 Athletics (34740) Amount Budgeted: 105,862 Youth Baseball 18,882 One Pitch Softball Tournament 450 Youth Indoor Soccer- Mt Calvary 11,660 Youth Basketball 33,250 Adult Volleyball 4,800 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 245,646 Day Camp 134,150 Tiny Tots 111,496 Contract Classes (34780) Amount Budgeted: 10,000 315,000 Contract Classes 315,000 Special Event Fees Amount Budgeted: 48,000 95,500 Calvary Chapel - Sheriff 95,500 USE OF MONEY AND PROPERTY Amount Budgeted: 1,169,500 Interest Earnings (36100) Amount Budgeted: 615,000 300,000 Based on current yr -annualized Amount Budgeted: 300,000 25,000 Returned Check Charges (36600) Amount Budgeted: 25,000 1,000 Parks & Fields Rental (36625) Amount Budgeted: 1,000 25,000 Rents & Concessions (36610) Amount Budgeted: 186,000 Soda Machine Contract -- Parks 8,000 Cell Site Contracts (2) -- Peterson Park 48,000 Cell'Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 48,000 Cell Site Contracts (2) -- DBC 48,000 New Cell Site Contract (12 months) -- DBC 24,000 Diamond Bar Center Rental (36615) Amount Budgeted: 616,000 Diamond Bar Center Rental 615,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 25,000 Heritage Park Community Center Rental 25,000 Parks & Fields Rental (36625) Amount Budgeted: 25,000 Pantera Park Activity Room Rental 8,000 Picnic Reservations 11,000 Ball Field Rental 5,500 Stage Rental 500 Sale of Fixed Assets (36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Utility Easement (36636) Amount Budgeted: 1,000 1,000 Sale of Promotional Items (36640) Amount Budgeted: 500 500 05/18/10 11 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 Page 5 Sale of Printed Material (36650) Amount Budgeted: 3,000 Street Sweeping (001-5554-45501) 3,000 Storm Drainage (001-5554-45512) 15,000 Donations (36660) Amount Budgeted: 5,000 Youth Master Plan Implementation 5,000 Youth At Risk Program 35,000 Property Damage - Pub Wks (36800) Amount Budgeted: 21000 ADA Improvements - Civic Center 2,000 Transfer In - COPS Fund (39126) Amount Budgeted: 104,000 Property Damage - Parks (36810) Amount Budgeted: 84,000 4,000 DB Fingerprinting Program 4,000 Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 107,600 Narcotics Deputy (STAR) Miscellaneous Revenue (36900) Amount Budgeted: 1,000 Amount Budgeted: 1,000 Special School Patrols TRANSFERS IN - OTHER FUNDS 1,401,638 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 946,060 Utilities (001-5510-42126) 68,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 878,060 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 90,000 Street Sweeping (001-5554-45501) 75,000 Storm Drainage (001-5554-45512) 15,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 116,978 . Youth Master Plan Implementation 81,978 Youth At Risk Program 35,000 Transfer In - CDBG Fund (39125) Amount Budgeted,: 25,000 ADA Improvements - Civic Center 25,000 Transfer In - COPS Fund (39126) Amount Budgeted: 104,000 Law Enforcement Technician Position 84,000 DB Fingerprinting Program 20,000 Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 107,600 Narcotics Deputy (STAR) 107,600 Transfer In - EB. Justice Grant Fd (39129) Amount Budgeted: 12,000 Special School Patrols 12,000 Fund Balance Reserves Amount Budgeted: 12,427,964 12,427,964 Economic Development Exp less Personnel 112,500 Transfer -Out - LLADS 71,849 Transfer -Out - CIP 215,000 Purchase of New Civic Center 9,917,000 New Civic Center Costs (less CDBG reimbursesable) 2,111,615 05/18/10 12 FE U1,11-111 {� [y& & ± 1 :. SECTION & DEPARTMENT 13 14 Fig 15 l € iiif�iiM"IRNI ghE' e: } e, FV p =s rd i i� _j Department o Legislative City Council City Attorney City Manager/City Clerk M LEGISLATIVE SERVICES City Attorney 13.7 City Council to 'l l�l t City Mgr/City Clerk's Office �� i� r ill�f+l kdl� 51M t ter - irk ',?� 74.3% �1,�41 I��A21111€11y�tli�lbr �rvlll�ii� x` al�'r,�J�rt�s��r, arl, Total Department Expenditures - $1,351,990 17 05/18/10 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2010-2011 Organization #: 001-4010 through 001-4030 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 987,357 1,020,600 994,725 1,011,650 2,026 5,000 3,800 5,000 SUPPLIES OPERATING EXPENDITURES 75,606 173,740 148,250 86,340 PROFESSIONAL SERVICES 515,664 271,000 205,000 248,500 CAPITAL OUTLAY 221 500 0 500 DEPARTMENT TOTAL $1,580,874 $1,470,840 $1;351,775 $1,351,990 DEPARTMENT INCLUDES: $163,000 City Council 185,000 City Attorney City Manager/City Clerk's Office 1,003,990 LEGISLATIVE SERVICES City Attorney 13.7 City Council to 'l l�l t City Mgr/City Clerk's Office �� i� r ill�f+l kdl� 51M t ter - irk ',?� 74.3% �1,�41 I��A21111€11y�tli�lbr �rvlll�ii� x` al�'r,�J�rt�s��r, arl, Total Department Expenditures - $1,351,990 17 05/18/10 18 CITY OF DIAMOND BAS EXPENDITURES...... LflFI::; ESTIMATED FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 43,727 47,000 45,000 44,B00 40D15 Salaries 1,726 5,850 5,850 5,850 40070 City Paid Benefits 6,497 6,700 10,000 6,300 40060 Retirement 349 400 375 400 40083 Worker's Comp. Exp. 914 1,000 900 655 40085 Medicare 56,904 64 ,350 61,025 61,600 40090 Benefit Allotment 110,117 125,300 123,125 119,600 TOTAL PERSONNEL SUPPLIES707 1000 , 1,000" 1;005 41200 Operating Supplies 707 1,000 1,000 1,000 TOTAL SUPPLIES OPERATING EXPENDITURES 204 1,050 750 500 42112 Photography 1,972 2,705 2,700 2,700 42125 Telephone Rental/Lease of Equipment 1,613 2,700 2,000 2,700 30D 42130 0 300 42315 Membership & Dues 0 200 200 42320 Publications 2,140 4,000 4,000 0 42325 Meetings 11,182 20,000 20,050 18,000 42330 Travel -Conferences 17,100 18,950 18,500 18,000 42335 Travel -Mileage & Auto Allow 1,5000 42340 Education & Training 34,211 51,300 47,950 42,400 TOTAL OPERATING EXP. DIVISION TOTAL 145,035 177,600 172,075 163,000 19 X5/18/10 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $163,000 PERSONNEL SERVICES Amount Budgeted: 119,600 Amou Personnel (40010-40093) 5.00 CC City Council Members ($746/mo) SUPPLIES Operating Supplies (41200) Amount Budgeted: League, Chamber, Misc 1,000 Misc office Supplies Amount Budgeted: 18,000 18,000 1,000 OPERATING EXPENDITURES Amount Budgeted: Travel -Mileage &Auto Allow (42335) 500 Photography (42112) 18,000 500 Amount Budgeted: 0 Council Photos Telephone (42125) Amount Budgeted: 2,700 2,700 Cell Phones (5@ $45/mo plus minutes) RentallLease of Equipment (42130) Amount Budgeted: 2,700 Cable Modem (5 @ 45/mo) 2,700 Membership &Dues (42315) Budgeted: d Amount Buge 300 300 ICSC CEWAER Publications (42320) Amount Budgeted: 100 200 CALPEEK 100 Misc Meetings (42325) Amount Budgeted: u League, Chamber, Misc Travel -Conferences (42330) Amount Budgeted: 18,000 18,000 League, CCCA, Natl League, SCAG, Misc Sacramento trips, etc. Travel -Mileage &Auto Allow (42335) Amount Bud eted: 18,000 g Auto Allowance - 3001mo X 5, plus $900 18,000 Education &Training (42340) Amount Budgeted: 0 CC/CM Team Training - League 20 05/18/10 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES FY 2010-2011 DIVISION TOTAL 463,059 195,000 155,000 165,000 21 05/18/10 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 114,945 110,000 60,000 110,000 44020 Prof Svcs - General Legal 322,669 45,000 40,000 .35,000 44021 Prof Svcs - Special Legal 25,445 40,OD0 35,000 40,000 44023 Prof Svcs - Sp Lgl Code Enf 463,059 195,000 155,000 165,000 TOTAL PROF SVCS DIVISION TOTAL 463,059 195,000 155,000 165,000 21 05/18/10 CITY OF DIAMOND BAIL CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $185,000 PROFESSIONAL SERVICES Amount Budgeted: 110,000 General Legal Svcs (44020) 110,000 City Attorney Special Legal Svcs (44021) Amount Budgeted: 25,000 35,000 Special Litigations 10,000 City Labor Attorney Special Legal Svcs -Code Enf (44023) Amount Budgeted: 40,000 40,000 City Prosecutor, County Dist Atty, Misc. 22 05!18/10 CITY OF DIAMOND BAR (atus ;' '::ESTIMATED mgiE Manag �1CleFY EXPENDITURES 2010-2011i7o�`:at�3a;::: FY 2008-09 FY 200940 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 657,783 668,850 650,000 669,650 40010 Salaries 229 1,500 1,000 1,500 40020 Over -Time Wages 16,000 40030 Part Time Wages 7,426 8,950 8,000 8,350. 40070 City Paid Benefits 113,910 117,05D 115,000 117,100 40080 Retirement 7,369 6,100 6,100 6,250 40083 Workers Comp. Exp. 3,767 4,100 4,000 4,100 40084 Short/Long Term Disability 9,640 9,800 9,500 10,950 40085 Medicare 77,116 78,950 78,000 74,950 40090 Benefit Allotment (16800) 40099 Salary Savings 677,240 895,300 871,600 892,050 TOTAL PERSONNEL SUPPLIES 1,265 3,000 2,000 3,000 41200 Operating Supplies 54 1,000 800 1,000 41300 Small Tools & Equipment 1,319 4,000 2,800 4,000 TOTAL SUPPLIES OPERATING EXPENDITURES 2,218 5,000 5,000 5,D00 42115 Advertising 2 807 2,000 3,000 2,000 42125 Telephone 0 500 800 0 42200 Equipment Maintenance 5,915 5,500 5,500 5,500 42315 Membership & Dues 3,275 3,000 3,000 3,000 42320 Publications 2,755 2,500 2,500 2,500 42325 Meetings 12,426 15,000 1,500 12,000 42330 Travel -Conferences 10,258 10,940 12,000 13 42335 Travel -Mileage & Auto Allow 3,000 000 42340 Education & Training 1,323 418 75,000 67,000 0 42390 Elections TOTAL OPERATING EXP. 41,395 122,440 100,300 43,940 PROFESSIONAL SERVICES 52,605 76,000 50,000 63,500 44000 Professional Services 52,605 76,000 50,000 63,500 TOTAL PROF SVCS CAPITAL OUTLAY 221 500 0 500 46220 Furniture TOTAL CAPITAL OUTLAY 221 500 D 500 DIVISION TOTAL 972,780 1,098,240 1,024,700 1,003,990 23 05/16110 CITY OF DIAMOND BAR CITY MANAGER / CLERIC (001-4030) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $1,003,990 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 892,050 City Manager 1.00 FT Asst. City Manager 0.70 FT Asst. to City Manager 1.00 FT City Clerk 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 0.50 'FT Admin Records Coordinator 0.50 FT Senior Office Specialist 1.30 FT 6.30 FT Admin Intern 1.00 PT 1.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools fit Equipment (41300) Amount Budgeted: 1,000 Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Public hearing notices, LLAD Election 5,000 Telephone (42125) Amount Budgeted: 2,000 Cell phones - CM, ACM 2,000 Membership & Dues (42315) Amount Budgeted: 5,500 ICMA (3) CM/ACM/ATCM 5,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/MA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Publications (42320) Amount Budgeted: 3,000 CA Public Sector Directory, Various 500 City Attorney's Handbook from LOCC 2,500 West Code Updates 05/18/10 24 GIT`( OF DIAMOND BAR CITY NIANAGER / CLERIC (001-4.030) BUDGET DISCUSSION FY10-11 Page 2 Meetings (42325) Amount Budgeted: 2,500 Various 2,500 Travel -Conferences (42330) Amount Budgeted: 12,000 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 3,000 Westbrook Training - Clerk 2,500 Misc Training 500 Elections (42390) Amount Budgeted: 0 Election Svcs 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 63,500 Minute Secretary - City Council Minutes 7,500 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Miscellaneous 10,000 CAPITAL OUTLAY Furniture (46220) 500 Misc Furniture 500 25 05/18/10 CITYe DIAMOND moi,- BAw. Department '..e.,.rf 1: t.en Admin. & Support 0 Finance ® Human Resources ® Information Systems ® General Government CIVIC Center ® Public Information ® Economic Development 26 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2010-2011 Organization #: 001-4050 through 001-4096 Info Systems General Govt Human Resources 13.3% 23.8% 3.7% Finance ?;: Economic Development 3.5% ''C%'Y:::is;: /�'" Public Information •. 9.3°° Civic Center 38.5% Total Department Expenditures - $5,553.670 Note: Graph Excludes Building Purchase 05/18/10 27 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed . PERSONNEL SERVICES $1,336,310 1,360,700 $1,302,400 $1,379,570 SUPPLIES 51,526 57,150 42,500. 58,200 OPERATING EXPENDITURES 1,329,481 1,446,240 1,417,880 1,482,603 PROFESSIONAL SERVICES 971,995 770,650 480,030 744,415 CONTRACT SERVICES 48,997 49,450 48,450 166,050 CAPITAL OUTLAY 520,936 9,500 9,000 11,639,632 DEPARTMENT TOTAL $4,259,245 3,693,690 $3,300,260 $15,470,670 DEPARTMENT INCLUDES: Finance $438;520 Human Resources 206,280 Information Systems 739,785 General Government 1,320,400 Civic Center (Excluding Bldg Purchase) 2,136,615 Public Information 515,470 Economic Development 196,600 Building Purchase 9,917,000 Info Systems General Govt Human Resources 13.3% 23.8% 3.7% Finance ?;: Economic Development 3.5% ''C%'Y:::is;: /�'" Public Information •. 9.3°° Civic Center 38.5% Total Department Expenditures - $5,553.670 Note: Graph Excludes Building Purchase 05/18/10 27 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES FY 2010-2011 28 - nGa Rl9 fl FY 200"9. FY 2009-10 FY 200940 Projected FY 201041 Proposed Actual Adjusted PERSONNEL SERVICES 269.871 276,900 276,900 263,500 40010 Salaries 1607 2,000 2,000 2,000 40020 Over -Time Wages 22,250 22,800 40030 Part Time Wages 2,80 4,600 4,000 4,600 40070 City Paid Benefits 47536 52,350 48,450 53,600 40080 Retirement2109 2,400 2,200 2,450 40083 Workers Comp. Exp. 1,587 1,850 1,750 1,900 40084 Short/Long Term Disability 3,947 4,350 4,050 4,450 40065 Medicare 34,213 41,500 36,000 42,600 40090 Benefit Allotment (16500) (19,85 40099 Salary Savings 363,750 391,700 375,350 398,050 TOTALPERSONNEL SUPPLIES 1,123 1,500 1,500 1,700 41200 Operating Supplies 0 200 250 300 41300 Small Tools & Equipment 1,123 1,700 1,750 2,000 TOTAL SUPPLIES OPERATING EXPENDITURES 497 2,000 1,200 1,500 42110 Printing 519 550 520 520 42125 Telephone 705 850 705 850 42315 Membership & Dues 54 200 120 200 42320 Publications 200 100 200 42325 Meetings 3,457 7,000 5,000 6,000 42330 Travel -Conferences 2 910 3,200 3,200 3,200 42335 Travel -Mileage & Auto Allow 1 567 2,000 1,500 11500 42340 Education & Training 9 729, 16,000 12,345 13,970 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4,695 1,000 1,260 1,500 44000 Professional Services 29,465 ,00 280 28,000 23,000 44010 Prof Svcs-Acctg & Auditing 34,160 29,000 29,260 24,500 TOTAL PROF SVCS DIVISION TOTAL 408,762 438,400 416,725 438,520 28 - nGa Rl9 fl CITY OF DIAMOND DAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 10-11 TOTAL BUDGET43s,52o PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accounting Technician Part Time - Benefitted Senior Office Specialist -20 hr/wk Salary Savings - Sr Ofc Specialist Vacancy SUPPLIES Amount Budgeted: 398,050 0.90 FT 0.90 FT 1.25 FT 3.05 FT 1.00 BPT 1.00 BPT Budgeted: d Buge Operating Supplies (41200) Amount1,700 1,700 Miscellaneous Office Supplies Small Toots and Equipment (4 1300) Budgeted: Amount Bud 9 300 300 Miscellaneous OPERATING EXPENDITURES Amount Budgeted: 1,500 Printing (42110) 200 Printing of Forms & CAFR 700 Printing of Budget 600 Printing of Checks & Forms Telephone (42125) Amount Budgeted: 520 520 Cell Phone Allow - Fin Director Membership &Dues t4441 10) Amount Budgeted: 650 850 GFOA 200 CSMFO Publications (42320) Amount Budgeted: 100 200 FLSA. Publications, GFOA Publications, 100 GASB Info Meetings (42325) Amount Budgeted: 200 200 Misc - CSMFO, etc. Travel -Conferences (42330) Amount Budgeted: 3,000 6,000 GFOA - San Antonio 1,500 CSMFO 1,500 Pentamation Travel -Mileage &Auto Allow (42335) Amount Budgeted: 200 3,200 Misc Auto Allowance - Finance Director 3,000 Education &Training (42340) t d Amount Budgee: 1,500 1,500 PERS Update, FLSA Updates, GASB Trng 29 n�r�ar�n CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 10-11 Page 2 PROFESSIONAL SERVICES 1,500 CAFR Info Professional Services (44000) Amount Budgeted: 1,500 Prof Contra Auditing (44010) Amount Budgeted: 23,000 23,000 Audit CContractt 30 n5/1R/10 CITY OF DIAMOND BAR :E�.A t31V,.1SIC3N: ;:; :; ;:::;: �Iutriatt;Resniirces: ESTIMATED EXPENDITURES :...... :...::. DRAfifIZ4Ti(3N:#:::;:0'01:406?<<: FY 2090-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 102,031 89,950 90,000 92,100 40010 Salaries 193 100, 100 40020 Over Time Wages 2,609 8,300 40030 Part -Time Wages 1,901 1,400 1,400 1,400 40070 City Paid Benefits 17,757 15,750 15,750 16,150 40080 Retirement 911 750 900 750 40083 Worker's Comp. Exp. 594 594 550 550 550 40084 Short/Long.TermDisability 2 1,350 2,000 1,350 40085. Medicare 11,066 12,150 11,500 12,450 40090 Benefit Allotment 1199 1,500 1,600 1,500 40093 Benefits Administration 27 232 25,000 25,000 40095 Employee Severance 167,552 148,400 132,100 151,350 TOTAL PERSONNEL SUPPLIES 324 1,000 300 1,000 41200 Operating Supplies 1 5001,500 1,500 41400 Promotional Supplies 324 2,500 1,600 2,500 TOTAL SUPPLIES OPERATING EXPENDITURES 451 400 400 42110 Printing 1,515 2;500 1,500 2,500 42115 Advertising 360 360 360 42125 Telephone 4129 4,150 4,150 4,200 42315 Membership & Dues 133 500 500 850 42320 Publications 1,101 1,700 1,700 1,700 42325 Meetings 3,426 3,500 3,500 3,500 42330 Travel -Conferences 749 720 720 720 42335 Travel-Mileage/Auto Allow 538 7,000 7,000 3,500 " 42340 Education &Training 2,290 6,000 6,000 6,000 42341 Employee Tuition Reimb 4,281 9,200 3,000 6,000 42345 Pre -Employment Screening 2 051 1,200 1,200 1,200 42346 Misc Employee Benefits 1,940 5 000 3,000 5,000 42347 Employee Recognition Pi gm. 22 604 42,230 32,630 35,930 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 180 33,000 51000 16,500 44000 Professional Services 180 33,000 5,000 16,500 TOTAL PROF SVCS DIVISION TOTAL 190,660 226,130 171,530 206,280 31 CITY OF DIAMOND DAR HUMAN RESOURCES DIVISION (001•-4060) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $206,2BO PERSONNEL SERVICES Personnel (40010-40095) Full Time Asst. City Manager Human Resources Manager -1/2 Time Admin Records Coordinator Misc Admin Charges related to benefits not allocated to departments (Health Ins) Employee Severance Agreements SUPPLIES Amount Budgeted: 151,350 0.05 FT 0.50 FT 0.50 FT 1.05 FT 1,500 25,DOO Operating supplies41200) 1,OOD Amount Budgeted% 1,000 ( Miscellaneous office supplies Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, 1,500 pen sets, etc OPERATING EXPENDITURES Amount Budgeted: 400 Printing (42110) 400 Personnel Rules & Regulations Advertising (42115) Amount Budgeted: 2,500 2,500 Employment Advertising Telephone (42125) Amount Budgeted: 360 360 Cell Phone - HR Mgr ($30/mo) Membership &Dues (42315) Amount Budgeted: 4,200 LCW-ERC (Cit Membership) 3,400 150 SCPMA 200 PELRAC 200 NPELRA SCPLRC (Agency membership) 100 150 IPMA-HR Publications (42320) Amount Budgeted: 50 650 Bits & Pieces on Leadership 300 JJ Keller & Associates (Labor Law Posters) 500 To Health Wellness Publications Amount Budgeted: 1,700 Meetings (42325) . 1,000 Quarterly Employee Training Meetings 700 Interview Panels 32 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001.4060) BUDGET DISCUSSION FY10-11 33 Page 2 Travel -Conferences (42330) Amount Budgeted: 1,500 3,500 CALPELRA Annual Conference 1,000 LCW Annual Conference 1,000 CalPERS Annual Conference Travel-Mileage/Auto Allowance (42335) 720 Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) Education &Training (42340) Amount Budgeted: 3,500 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgete(': 6,000 Live can (Fingerprinting) Pre -Employment Physicals Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) 1,200 1,200 Section 125 Benefits - Admin Charges Employee Recognition Program (42347) Amount Budgeted: 5,000 Employee Appreciation EventlRecognition 5,000 Program PROFESSIONAL SERVICES Amount Budgeted: 16,500 Professional Services (44000) 1,000 Bilingual Pay Testing Svcs 5,000 As Needed Human Resources Svcs 1,000 Background Investigations 9,500 Temp Clerical Svcs -various departments 33 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES FY 2010-2011 FY 2008-09 FY 200940 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 296,284 297,200 297,200 304,300 40010 Salaries � 2 653 3,000 3,000 3,000 40020 Over -Time Wages 3,038 3,750 3,750 3,750 40070 City Paid Benefits 51,802 52,050 52,050 53,250 40080 Retirement 4237 2750 2,750 2,800 40083 Workers Comp. Exp. 1,732 1,850 1,850 1,850 40084 Short/Long Term Disability 4,320 4,350 4,350 4,450 40085 Medicare 31,160 33,000 33,000 33,900 40090 Benefit Allotment TOTAL PERSONNEL 395,426 397,950 397,950 407,300 SUPPLIES 4,9B1 4,250 4,250 13,000 41200 Operating Supplies 2 662 2,500 2 500 2,500 41300 Small Tools & Equipment 7 643 6,750 6,750 15,500 TOTAL SUPPLIES OPERATING EXPENDITURES 10,226 7,750 7,750 5,400 42125 Telephone 178,420 183,055 183,000 181,170 42205 Computer Maintenance 420 5,300 4,000 2,000 42210 Maint of Grounds/Bldgs 1 582 1,595 1,595 1,600 42315 Membership & Dues 476 370 370 390 42320 Publications 1,277 1,380 1,250 1,260 42325 Meetings 4 865 4,200 4,200 4,200 42330 Travel -Conferences 2 850 3,200 3,200 3,200 42335 Travel -Mileage & Auto Allow B 732 4,950. 4,950 2,475 42340 Education & Training TOTAL OPERATING EXP. 208,848 211,600 210,315 201,695 PROFESSIONAL SERVICES 124,885 47,650 47,650 44,900 44000 Professional Services 36,749 41,400 44,000 40,840 44030 Prof Svcs -Data Processing 161,634 89,050 91,650 85,740 TOTAL PROF SVCS CONTRACT SERVICES 34,497 36,450 36,450 27,550 45000 Contract Services TOTAL CONTRACT SVCS 34,497 36,450 36,450 27,550 CAPITAL OUTLAY 500 500 500 46220 Office Equipment -Furniture 87 253 3,000 3,000 1,000 46230 Computer Equip -Hardware 62 579 5,000 5,000 46235 Computer Equip -Software 37 969 500 500 500 46250 Misc Equipment 137,801 9,000 9,000 2,000 DIVISION TOTAL 945,B49 751,000 752,115 739,785 34 CITY OF DIAMOND BAER Information Systems (4070) BUDGET DISCUSSION FY 10-11 TOTAL BUDGET 739,785 PERSONNEL SERVICES personnel (40010-40093) Amount Budgeted: 407,300 Full Time: 0.90 FT Info Systems Director 1.00 FT Network/Systems Administrator 0.95 FT IS Support Technician 2,85 FT SUPPLIES Amount Budgeted: 13,000 Supplies (41200) 1,000 Office Supplies 11,000 Toner for Printers (Citywide -moved from 45000) 500 SDLT Tapes & Cleaning Tapes 500 Mixed Transfer Media Amount Budgeted: 2,500 Small Tools &Equipment (41300) 750 Departmental Cable/Network Tools 750 Water Monitoring for around AC units & Fire Suppression 1,000 Spare Computer Parts OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,400 Wireless cards (Rem1,360ote Access & Support) (2) 2,250 Telephone System Support (Programming) 1,040 Cell Telephone reimbursement (2) 750 Line Adds/Moves/Changes (Physical changes) Computer Maintenance (42205) Amount Budgeted: 181,170 Software Maintenance: Departmental Applications 21 000 Municipal Software (CityView-Dev. Svcs) 28,500 Finance - Pentamation - PLUS and GRS Signal Software - PW -in 113 Budget) 0 Transcore (Traffic Document Imaging - Fortis (CM) g 000 Recreation -Vermont Systems RecTrac 5,000 3,500 Scala (DBTV3, Kiosk) 1,500 Pagemaker, Illustrator, Photoshop,•etc. 600 Micro -paver, Mr. Sid, Time Tracker 500 City Clerk- FastTrack (ggone software) E -Government 3,000 Verisign SSL Certs (renewal 3 sites) 1,000 eEye (Secure ]IS) (3 Sites) 200 Domain Name Registration NWWV domains -4) 125 Domain Name Registration (.Gov Domain) 200 Domain Names (DBG - New) 3,500 Fares (Property Data) 700 WebTrends 35 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 10-11 Page 2 GIS Maintenance (GeoPrise ) 3,00 GIS Maintenance (ESRI - 40% in Fund 113) 6,6600 Telephone 750 MicroTel Software 650 MicroCall Software 850 Message on Hold Recordings Network/Utilities Microsoft Annual Enterprise Software Agreement 15,000 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 320 eEye (IRIS) 200 Anixis (UAF) 475 GFI Languard Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 4,000 Symantec BackupExec 1,900 Diskeeper Maintenance (Servers). 1,300 Orion Solarwinds Engineer (1 yr Maint.) 400 Altima (NetZOOm) 2,500 Trendmicro Anti -Virus (Neatsuite) 2,200 Barracuda - Annual Software Maint 4 250 Symantec Recovery Server (25 Servers) GovIS (Contract Mgmt Software) 3,000 2,500 Retina - Annual Maint. 400 Quest - Spotlight on Exchange 2 g00 8e6 - Web Management & Reporting (SW) 1,200 ' Automate -Annual Maint Hardware Maintenance: 17,000 Cisco Network Equipment 4,000 F5 - VPN 4,000 F5 -Load Balancers 2,500 Barracuda (HW Maint.) 7,500 Hewlett Packard Tape Libraries (Qty. 2) 0 Fluke Annual Maint 1,650 Castelle (Fax Server) 900 Be6 - HW (2) HP Server Extended Support (Servers) 4,200 Hewlett Packard IP Console (2) 200 Mains. of Grounds/Bldgs (42210) Amount Budgeted:750 2,000 Server Room Sprinkler/GAS annual maint. 1,250 Server Room A/C Preventive Maintenance (2 units) Membersfiip and Dues (42315) Amount Budgeted: 1,600 740 MISAC (ACM, Dir, Network Engr.) 150 MISAC (Best Practices Department Review) ISC2 & Information Systems Security Assoc (ISSA) 200 Computer Security Institute 230 170 ASis (Information Security) 110 PMI (Management) Budgeted: d Bug Publications (42320) Amount195 390 Windows IT Pro/Outlook/Exchange 195 Windows IT Security Newsletter CIT`( OF DIAMOND DAR Information Systems (4070) BUDGET DISCUSSION FY 10-11 Pa le 3 Amount Budgeted: 1,260 Meetings (42325) City Staff Training ( 4 to 6 Events Per Year). 660300 GIS - Monthly Meetings 300 MISAC - Monthly Meeting Travel -Conferences (42330) Amount Budgeted: 1,350 4,200 MISAC Annual Conference (1) 1,250 RSA Security Conference (1) 600 GTC West (1) 1,000 ESRI - Users conference (1) Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,000 3,200 Auto Allowance - IS Director 200 Misc Mileage costs for IS Tech's Education and Training (42340) Amount Budgeted: 2,475 2,475 Windows Server 2008 (5 day class in CA) PROFESSIONAL SERVICES Budgeted: Budg Professional Services (44000) Amount2,500 44,900 Microsoft Support 9,900 Cityview Consulting (Go -Live) 25,000 GIS Consulting (Comdyn) & Security Consulting (ComDyn) 7,500 Network Engineering Prof Svcs - Data Processing (44030) Amount Budgeted: 11,940 40,840 T-1 Lines(@ $995/mo) 3,600 Redundant Data Line through Time Warner 11,500 Gov Partners Hosting 1,800 Web Off -Site Hosting 12,ODO Internet Streaming Svcs (Granicus) CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 7 000 27,550 Service Contract - Printers PM Service (City Wide) 250 123Stat (Webtrac monitoring) 2,000 McAfee Hacker Safe Security testing 9,500 Off -Site Storage of Backup Tapes 600 ESRI - Online GIS Data Services 8,200 Phone System HW Support & Maint CAPITAL OUTLAY 500 Office Furniture (46220) Amount Budgeted: 500 Misc Furniture (Cabinets, shelves, etc.) Computer Equipment -Hardware (46230) Amount Budgeted: 1,000 1,000 Health or Safety Ergonomic Devices Miscellaneous Equipment (46250) Amount Budgeted: 500 500 Misc Equipment 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 j3pAME:NT:> ' Rdrrirs &5?pgrt: )31V,.1$;I<}N::?; :::::'•..'G:eri ial:;Govf:: i(ARG/:1�fIZA;fI(l�l#:;<:�:0ii9:4ti9L1 ; ;: 38 FY 2008-09 FY 2009-10 FY 2009-10 FY 201041 Proposed Actual Adjusted Projected PERSONNEL SERVICES 5,669 8,650 6,000 8,820 40086 Post Retirement Benefits 18 124 20,000 15,000 20,000 40093 Benefits Adm/Unemploymt 23,793 28,650 21,000 28,820 TOTALPERSONNEL SUPPLIES 19,154 23,000 15,000 20,000 41200 operating Supplies 294 500 500 41300 Small Tools & Equipment 6,265 6,000 3,500 4,000 41400 Promotional Supplies 25,713 29,500 18,500 24,500 TOTAL SUPPLIES OPERATING EXPENDITURES 11,402 15,000 12,000 12,000 42100 Photocopying 6,077 7,500 5,000 7;500 42110 Printing 1,050 2,500 1,500 2,000 42113 Engraving Svcs 31,223 28,000 30,000 28,000 42120 Postage 440 500 500 500 42121 Mailing Services 22,593 25,000 25,500 25,000 42125 Telephone 10,271 10,000 10,000 10,500 42128 Banking Charges 95,015 136,000 136,000 134,000 42129 Banking Chgs-Bond Fees 7,299 4,500 10,000 500 42130 Rental/Lease of Equipment 739,942 757 600 755,600 767,000 42140 Rental/Lease of Real Prop 7,119 000 42200 Equipment Maintenance 4,728 7,200 5,500 4,200 42210 Maint of Grounds/Bldgs 2,154 4,000 2,000 2,000 . 42310 Fuel 43,376 40,440 40,000 42,550 42315 Membership & Dues 1,095 1,350 1,350 1,350 42320 Publications • 17,452 13,000 13;000 11,000 42325 Meetings 0 0 0 0 42330 Travel -Conferences 180 500 500 500 42395 Misc Expenditures TOTAL OPERATING EXP. 1, 001,056 1,068,090 1,057,450 1,051,780 PROFESSIONAL SERVICES 422 896 199,100 199,100 194,800 44000 Professional Services 22 674 25,000 30,000 20,000 44010 Prof Svcs-Acctg &Auditing 445,570 224,100 229,100 214,800 TOTAL PROF SVCS CAPITAL OUTLAY 79 46240 Communications Equip 500 500 46250 Misc Equipment 381,160 46305 Real Estate Acquistion 40,000 47235 Contr Library Improvements 381,239 40,500 0 500 1,877,311 1,391,040 1,326,050 1,320,400 DIVISION TOTAL 38 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY10-11 TOTAL BUDGET S1,320,400 PERSONNEL SERVICES Photocopying (42100) Personnel (40010-40093) Budgeted: Amount Buge 28,820d Health Benefit - Retiree Medical ($105/Mo-7 Retirees) 8 820 Unemployment Charges Printing (42110) 20,020 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 9,000 9,000 Copy Paper 4,000 Kitchen Engraving Svcs (42113) Amount Budgeted: Small Tools & Equipment (41300) Amount Budgeted: 500 500 Misc Amount Budgeted: 28,202 Promotional Supplies (41400) t d Amount Budgee: 2,000 4,000 City Pins Mailing Services (42121) 2,000 City Tiles 500 Special City wide mailings OPERATING EXPENDITURES Amount Budgeted: 12,000 Photocopying (42100) 12,002 Xerox copy charges Printing (42110) Amount Budgeted: 7,500 7,500 Printing of stationery, envelopes, Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 2,002 Engraving of tiles, plaques etc postage (42120) Amount Budgeted: 28,202 28,002 City-wide postage charges including Fed -Ex Mailing Services (42121) Amount Budgeted: SOD 500 Special City wide mailings Telephone (42125) Amount Budgeted: 25,000 25,000 City Hall Phones Banking Charges (42128) Amount Budgeted: 10,500 10,502 Banking Fees Banking Gharges -LOC Fees (42129) Amount Budgeted: 134,000 $250 per Transaction -2/mo 6,000 5,000 Trustee Fees 15,000 Remarketing Fees 108,000 Letter of Credit Fees Rental/Lease of Equipment (42130) Amount Budgeted: 500 500 Water/Coffee Equipment 39 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY10-11 Page 2 Rental/Lease of Real Prop (42140) Amount Budgeted: 763,180 Storage Unit Rents City Hall (22,416.45/mo July -Feb., 23 749.32 16,000 Mar. June) 274,330 DB Center Lease (Principal) Payments 290,000 1 B2 950 DB Center Lease (Interest) Payments Equipment Maintenance (42200) Amount Budgeted: 2,000 7,000 Pool Cars Blueprint Machine Maintenance 2,000 3,000 Office Equipment Maintenance Maint. of GroundslBldgs (42210) Amount Budgeted: 3,000 4,200 Live Plants (Annual Cost) 1,200 Library Outdoor Planters - ($100/mo) Fuel (42310) Amount Budgeted: 2,000 2,000 Pool Vehicles Membership &Dues ( 42375) Amount Budgeted: 15,500 42,550 League of California Cities 3,650 CCCA 5,000 SGVCOG 4,500 NLG 4,900 SCAG Four Corners Trans Coalition- 5,000 2,000 WCCA 2,000 Misc NDiB:sGVCOG total dues are $23,150 (GF - $5,000, AQMD - $7,000, Prop C -$11,150) ** 50% reduction in FY 2010-11 dues Amount Budgeted: 1,350 Publications (42320) 1,000 Misc 350 Newspapers Meetings (42325} Amount Budgeted: 5,000 11,000 Supplies for City council meetings, task force mtgs 500 Coffee Supplies 1,500 Delegations 1,500 Legislative Dinners 2,500 Misc Meetings Misc Expenditures (42395) Amount Budgeted: 500 500 Misc PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 194,500 Property Tax Admin - UA County 135,000 5,000 AV Svcs - City Council Meetings 4,800 Bank Courier Services 50,000 Misc Prof Svcs Acctg &Auditing (44070) Amount Budgeted: 20,00020,000 Sales Tax & Transfer Tax auditing secs CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 500 40 500 Misc MY OF ®SAM®N® BAR ESTIMATED EXPENDITURES FY 2010-2011 ..... AfZ."Ml :N7c:.:::Adpijtt &: Supporn' i3.IVIS:ION: Giyce... r....`...:. ORGI#f*fIZ idN' :#:::;:::::b'01:=:4D:93;: CITY OF DIAMOND DAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY10-11 AL BUDGET $12,053,615 OPERATING EXPENDITURES Utilities (42126) Amount Budgeted: 30,000 Elect/Gas/Water 30,000 Maint. Grounds/Bldgs (42210) Amount Budgeted: 51,408 General Maintenance 30,000 Gateway Corp Association Fees 21,408 PROFESSIONAL SERVICES 523,412 Professional Services (44000) Amount Budgeted: 209,875 Architectural Space Needs Analysis 10,000 Design (Schematic/Docs/Bids/Admin) 125,000 Mechanical/Elec/Plumbing 14,500 Structural 6,000 Cost Estimate 4,500 Interior Design/FF&E Design/Selection 8,500 Telecom/Security 6,875 Building Evaluation Report 3,500 Contingency 31,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 125,000 Interim Security 20,000 Movers - Current City Hall to New City Hall 25,000 TW Line Relocation 80,000 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 523,412 Furniture & Fixtures (27,548 sf @ $19/SF) 523,412 (based on Chino Hills Estimate) Computer Equip - Hardware (46230) Amount Budgeted: 20,000 Computer Hardware (Computer Training Rm) 20,000 Real Estate Acquisition (46305) Amount Budgeted: 9,917,000 Purchase of Building located at 21810 Copley Dr 9,917,000 Building Improvements (46310) Amount Budgeted: 1,176,920 IT Lines/Server Room Relocation 50,000 ADA Improvements (Funded by CDBG) 25,000 Estimated Second Floor Construction (27548 sf @ $40/sf) 1,101,920 05/18/10 42 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-11 j3 p:AR7:M�.....:: 'Admin :: sii{sj oit: <: ..ifor ........ CAPITAL OUTLAY 304 46220 Office Equipment -Furniture 1 502 0 0 0 46250 Misc Equipment 1 896 0 0 0 DIVISION TOTAL 513,420 521,620 519,640 515,470 43 nrii Hn FY 2008-09 FY 200940 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 208,463 209,050 209,050 219,650 40010 40020 Salaries Overtime Wages 7,317 6,000 6,000 6,000 40030 Part Time -Wages 3,482 3,600 3,00 3,800 40070 City Paid Benefits 36,364 36,600 36,6600 38,450 40080 40083 . Retirement Workers Comp. Exp. 4,137 2,100 2,100 1,300 2,200 1,350 40084 Short/Long Term Disability 1,207 1,300 3,050 3,050 3,200 40085 Medicare 3,133 33,481 34,400 34,400 35,300 40090 Benefit Allotment TOTAL PERSONNEL 297,584 296,300 296,300 309,950 SUPPLIES 41200 Operating Supplies 3,240 3,500 2,500 11,200 2,500 11,200 41400 onal Supplies Promotional 13,463 16,723 13,200 16,700 13,700 13,700 TOTAL SUPPLIES OPERATING EXPENDITURES 14,061 15,500 13,000 14,500 42110 Printing 2,141 1,100 1,100 1,100 42112 Photography 35,841 39,500 39,500 29,100 42115 Advertising 18,360 43,100 43,100 45,100 42120 Postage 520 520 42125 Telephone 2,180 1,330 1,330 1,400 42315 Membership &Dues 0 0 42320 Publications 56 6,462 2,500 2,500 2,500 42330 Travel -Conferences Travel -Mileage & Auto Allow 1,532 1,590 1,590 1,00 42335 42340 Education &Training 1,039 81,674 2,500 107,120 2,000 104,640 1,5520 97,320 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 113,043 100,500 105,000 93,000 44000 Professional Services 113,043 100,500 105,000 93,000 TOTAL PROF SVCS CONTRACT SERVICES 2,500 1,000 D 1,500 45000 Contract Services TOTAL CONTRACT SVCS. 2,500 1,000 0 1,500 CAPITAL OUTLAY 304 46220 Office Equipment -Furniture 1 502 0 0 0 46250 Misc Equipment 1 896 0 0 0 DIVISION TOTAL 513,420 521,620 519,640 515,470 43 nrii Hn CITY OF DIAMOND DAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 10-11 TOTAL BUDGET $515,470 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 309,950 Public Information Manager 1.00 FT Public Information Coordinator 1.00 FT Pub Information Specialist 1.00 FT Total 3.00 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misr Div Supplies 2,500 Promotional Supplies (41400) Amount Budgeted: 9,000 11,200 Promotional items - City & community events Employee shirts 2,200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 14,500 General Printing 7,500 Special projects (photo contest, calendar, CAFR & SOTC) 7,000 Photography Services (42112) Amount Budgeted: 1,100 Special Events & City scape 500 Stock Photography (rec guide, misc. projects) 250 Prints & enlargements for display boards 350 Advertising (42115) Amount Budgeted: 29,100 Loral Publications (Wkly, Trib, Highlander, HS papers) 1,600 Local Monthly Publications (Windmill, WC) 7,500 DBC Advertising 20,000 Postage (42120) Amount Budgeted: 45,100 City News & Recreation Guide (12) 40,000 Business Reply Mail Account Balance 1,500 Annual Permit Fees (BRM, Bulk Mail, etc) 600 Miscellaneous Mailing 3,000 Telephone (42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,400 CAPIO Membership (3) 525 3CMA Membership (3) 800 75 SCANATOA (1) Travel -Conferences (42330) Amount Budgeted:. 2,500 3CMA & CAPIO Conferences 2,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 Auto Allow'- Pub Info Mgr ($120/mo) 1,450 Meeting &training attendance 44 150 05/18/10 CITY OF DIAMOND DAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 10-11 Pa lie 2 Education and Training (42340) Amount Budgeted: 1,500 Macintosh, Adobe CS3, & photography classes 1,500 PROFESSIONAL SERVICES Amount Budgeted: Professional Services (44000) 93,000 City News Production (monthly) 38,000 43,000 Community Recreation Guide 3,500 Graphic Design Services 3,000 Video Production Svc Translation Services for alternative language newspapers 500 5,000 State of the City event CONTRACT SERVICES Amount Budgeted: 1,500 Contract Services (45000) 1,500 AN support, repair & replacement for DBT 45 05/18/10 CITY OF DIAMOND BAS 131�IS1(}N;.; ;: >;:: ; ;i f=eon'fjevefoprFteiit; ESTIMATED EXPENDITURES %•• FY 2010-2011 FY 2008-09 FY 200940 FY 2009-10 FY 201041 Actual Adjusted Projected Proposed PERSONNEL SERVICES 68,295 61,450 60,000 64,100 40010 Salaries 24 200 200 40020 Over Time Wages 630 750 750 750 40070 city Paid Benefits 10, 10,800 10,800 11650 40080 Retirement 1,266268 650 800 40083 Worker's Comp. Exp. 365 '400 400 400 40084 Short/Long Term Disability 960 900 900 950 40085 Medicare5,733 5,850 5,850 6,000 40090 Benefit Allotment 88205 81,000 79,700 84,100 TOTAL PERSONNEL OPERATING EXPENDITURES 5,570 500 500 500 42315 Membership & Dues 500 42330 Travel-Conferences/Research 5,570 1,000 500 500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 217 408 295,000 20,000 100,000 44000 Professional Services 217,408 295,000 20,000 100,000 TOTAL PROF SVCS CONTRACT SERVICES 12,000 12 000 12 000 12,000 45000 Contract Services 12,000 12,000 12,000 12,000 DIVISION TOTAL 323,183 389,000 112,200 196,600 46 n5/18/1 D CITY OF DIAMOND CSAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $198,800 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 84,100 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT Sr. Admin Assistant 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 ICSC 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 100,000 100,000 Property Appraisals - Economic Development Consultants (Real Estate Advisors, Financial) Economic Development - Specific Plans for K -mart area, Market World area, Former Honda Site Marketing material CONTRACT SERVICES 12,000 Contract Services (45000) Amount Budgeted: Chamber of Commerce Contract 12,000 47 05/18/10 fir. •:,i' L. l f s Department o Public Safety a Law Enforcement Volunteer Patrol ® Fre Protection ® Animal Control a Emergency Preparedness 48 DEPARTMENT INCLUDES: CITY OF DIAMOND BAR Law Enforcement 8,250 Volunteer Patrol EXPENDITURES SUMMARY Fire Protection 131,780 Animal Control ESTIMATED Emergency Preparedness PUBLIC SAFETY Public Safety FY 2010-2011 Organization #: 001-4411 through 001-4440 FY 2008-09 FY 2009-10 FY 2009-10 Projected FY 2010-11 Proposed Actual Adjusted 9,230 9,750 6,8 00 25,250 SUPPLIES 17,891 24,640 13,650 26,140 OPERATING EXPENDITURES D 39,000 39,OD0 39,000 PROFESSIONAL SERVICES 5,330,498 5,550,612 5,381,860 5,684,080 CONTRACT SERVICES 18,323 5,500 0 4,000 CAPITAL OUTLAY DEPARTMENTTOTAL $5,375,942 $5,629,502 $5,441,310 $5,778,470 DEPARTMENT INCLUDES: $5 549,800, Law Enforcement 8,250 Volunteer Patrol 11,500 Fire Protection 131,780 Animal Control 76,140 Emergency Preparedness PUBLIC SAFETY Law Total Department Expenditures - $5,778,470 49 Emergency Prep 1.3% 11 CITY OF DIAMOND BAS > P�R[�EI►T ':; <Public:�;��et�i ESTIMATED EXPENDITURES DjV;IS10N;:;: ;: :: �aiYEi faFcejijent ; FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed SUPPLIES 378 500 300 500 41200 Operating Supplies 1,283 500 500 41300 Small Tools & Equipment 1,661 1,000 300 1,ODO TOTAL SUPPLIES OPERATING EXPENDITURES 364 500 500 500 42125 Telephone 642 1,000 1,000 42200 Equipment Maintenance 422 2,500 2,500 42325 Meetings 42330 Travel-Conference/Research (1,000) 42361 Criminal Apprehension Awd 1,000 4,000 500 4,000 TOTAL OPERATING EXP. 1,426 CONTRACT SERVICES 4,959,874 5,095,500 5,000,000 5,294,300 45401 CS-Sheriff Department 116,318 170,752 110,000 107,500 45402 CS-Sheriff /Special Evts 9,316 15,000 12,500 13,000 45405 CS-Parking Citation Admin 1 13,450 130,000 125,000 130,000 45410 CS-Crossing Guard Svcs TOTAL CONTRACT SVCS. 5,198,958 5,411,252 5,247,500 5,544,800 DIVISION TOTAL 5,202,047 5,416,252 5,248,300 5,549,800 50 05/18/10 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $5,549,aoo SUPPLIES Amount Budgeted:. 500 Operating Supplies (41200) 500 Finger Printing Program Supplies Small Tools &Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Amount Budgeted: 500 Telephone (42125) - 500 Equipment Maintenance (42200) Amount Budgeted: 1,000 1,000 Radar Equipment, Misc 1 220,087 220,252 ont Budgeted: Amu 2,500 Meetings (42325) 220,252 2,500 CONTRACT SERVICES (45401) Amount Budgeted: 5,294,300 CS - Sheriff Department 1 54,816 SHERIFF'S CONTRACT BREAKDOWN Type of Service Contr Law Enf Units FYD9-10 FY 10-11 Special School Patrol 10 O'3. 1-1 - One-Man 56 -hour 1 242,096 242,278 One -Man 40 Hour (DUI Patrol) 1 220,087 220,252 One -Man No Relief (Community Relations) 1 220,087 220,252 One -Man No Relief 3 685,522 686,039 Motorcycle 40 -hour 1 54,816 54,857 Community Service Assistant w/vehicle 1 50,051 50,088 Community Service Assistant wo/vehicle 1 207,872 208,029 Motorcycle Supervision - Sergeant 1 83,943 84,005 Law Enforcement Technician 1 105,487 107,598 Narcotics Deputy (STAR) 5,259,300 5,265,300 Costs above include estimated 2% contract increase in 10-11 Special investigations Helicopter Patrol As Requested 4 hours per mo 4,000 25,000 DB Fingerprint Program CS -Sheriff (Special Evts (45402) Amount Budgeted: 107,500 12,000 ' Special School Patrol 95,500 Calvary Chapel CS -Parking Citation Admin (45405) 13,000 Amount Budgeted: 13,000 CS -Crossing Guard Svcs (45410) Amou nt Budgeted: 130,000 130,000 17 crossing guard locations 51 n911 R/i n c�'Ty OF DIAMOND��®® BAR l 1VISl£iN::;::; •` oluiiteer atirol :; ESTIMATED EXPENDITURES FY 2010-2011 FY 2006-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed SUPPLIES 736 2,500 1,000 2,500 41200 Operating Supplies 250 250 41300 Small Tools & Equipment 736 2,750 1,000 2,750 TOTAL SUPPLIES OPERATING EXPENDITURES 6,500 6,000 6,500 3,913 42325 Meetings 3 913 6,500 61000 61500 TOTAL OPERATING EXP. 4,649 9,250 7,000 9,250 DIVISION TOTAL I ngll Rfln 52 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $9,250 SUPPLIES Amount Budgeted: 2,500 Operating Supplies (41200) 2,500 Includes uniforms Small Tools 2% Equipment (41300) � Amount Budgeted: 250 250 OPERATING EXPENDITURES Amount Budgeted: 6,500 Meetings (42325) 1,000 CCCA BBQ 5,000 Annual Volunteer Recognition Dinner 500 Neighborhood Watch Picnic 53 n5/18/10 CITY OF DIAMOND BAS D�P��tu►>=r��:: 'e�elje:sa�� `> :. ESTIMATED EXPENDITURES [NNISjOf+i; F.ireFrofeeEitiia: .;:. FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual' Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,360 7,500 TOTAL CONTRACT SVCS. 7,359 7,360 7,360 7,500 CAPITAL OUTLAY 4,000 4,000 46250 Misc Equipment 0 4,000 0 4,000 DIVISION TOTAL 7,359 11,360 7,360 11,500 54 05/18/10 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY10-11 TO$11,500 TAL BUDGET CONTRACT SERVICES Amount Budgeted: 7,500 Contract Services -Fire Dept (45404) 7,500 Wildlands Fire contract CAPITAL OUTLAY Amount Budgeted: 4,000 Misc Equipment (46250) 4,000 55 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 117,277 124,000 120.000 123,780 000 45406 CS - Wild Animal Control 6,904 124,161 8,000 132,000 000 127,000 131,780 TOTAL CONTRACT SVCS. DIVISION TOTAL 124,161 132,000 127,000 131,780 56 nGm R!1 n CITY OF DIAMOND BAR ANIMAL CONTROL. (001-4431) BUDGET DISCUSSION FYI 0-11 TOTAL. BUDGET $131,780 CONTRACT SERVICES Amount Budgeted: 123,780 CS -Animal Control (45403) Humane Society Contract - Contract + Council Approved Shelter Renovation Cost 123,780 Increase Amount Budgeted 8,000 CS - Wild Animal Control (45406) 8,000 Coyote Control 57 nr;li R/1n CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 EM :?tjblic`��,��f}<:':;`E�necgeriCy:Piep:�:;:` '�:;�� X30:1:=444L1;: :::: 58 nF11Rlin FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Proposed Actual Adjusted Projected SUPPLIES 4,859 6,000 5,50D 5,500 41200 Operating Supplies 1 974 16,000 41300 Small Tools & Equipment 6,633 6,000 5,500 21,500 TOTAL SUPPLIES OPERATING EXPENDITURES 3,857 5,190 2,000 5,190 42125 Telephone 3756 4,100 1,000 4,100 42126 Utilities 666 1500 , 1,000 1,500 42130 Rental/Lease - Equipment 150 150 150 42140 Rental/Lease - Real Prop 150 500 42200 Equipment Maintenance 174 3,174 041 3,200 500 3,2001,000 42315 Membership & Dues 42340 Education & Training 12 550 14,140 4,650 15,640 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 39,000 39,000 39,000 44000 Professional Services 0 39,000 39,000 39,000 TOTALPROFSVCS CAPITAL OUTLAY 1,000 0 46230 Computer Equip -Hardware 500 0 46240 Communications Equipment 0 46250 Misc Equipment 18,323 18 323 1,500 0 0 37,706 60,640 49,150 76,140 DIVISION TOTAL 58 nF11Rlin CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $76,140 SUPPLIES5,500 Operating Supplies (41200) Amount Budgeted: 4,000 EOC Supplies 1,500 Sand and Bags for Fire Stations Tools &Equipment (41300) A mount Budgeted: 6,000 16,000 EOC Equipment 10,000 AEDs OPERATWG EXPENDITURES Amount Budgeted: 5,190 Telephone (42125) 4 Emergency phones @ approx.$30/mo 1,440 3,750 5 Satellite Phones ($62.5 per month) Amount Budgeted: 4,100 Utilities (42126) 500 Eastgate Repeater Site Emergency Power 3,600 EMIS Satellite Connection @ City Hall ($300/1-f-10.) RentallLease -Equipment (42130) Amount Budgeted: 500 1,500 Barricades - Public Works Supply 1,000 Mobile Relay Repeater Monthly Charges -Real Prop (42140 RentallLease ) mot Budgeted: Aun 150 150 WVWD Lease - Eastgate Repeater Site - $150/yr Equipment Maintenance (42200) Amount Budgeted: 500 500 Maintenance of EOC/Equipment Membership & Dues (42315) Amount Budgeted: 3,100 3,200 Area D Civil Defense Annual Membership 100 CESA Membership Education &Training (42340) Amount Budgeted: 1,000 1,000 Emergency Preparedness Staff Training PROFESSIONAL SERVICES Amount Budgeted: 39,000 Professional Services 39,000 ConnectCty Services 59 f/ \%.a� / [ 60 61 uITOF DIAMOND BAR li. � i i t Services Department ® Planning 0 Building and Safety ® Neighborhood improvement 62 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2010-2011 Organization #: 001-5210 through 001-5230 DEPARTMENT INCLUDES: Planning $517,770 Building and Safety 339,150 Neighborhood Improvement 310,750 IDEVELOPMENT SERVICES Planning 44.3% Neighborhood Improvement 26.6% ( tkS} ",Pq'�tdl3� r iti�t v Building and Safety 29.1% Total Department Expenditures - $1,167,670 05118/10 63 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES $646,007 $774,700 $691,250 $801,500 SUPPLIES 1,463 5,750 3,600 3,700 OPERATING EXPENDITURES 24,355 36,020 19,070 28,920 PROFESSIONAL SERVICES 126,245 72,900 47,000 31,500 CONTRACT SERVICES 315,726 294,500 240,400 301,550 CAPITAL OUTLAY 0 800 0 500 DEPARTMENTTOTAL $1,113,796 $1,184,670 $1,001,320 $1,167,670 DEPARTMENT INCLUDES: Planning $517,770 Building and Safety 339,150 Neighborhood Improvement 310,750 IDEVELOPMENT SERVICES Planning 44.3% Neighborhood Improvement 26.6% ( tkS} ",Pq'�tdl3� r iti�t v Building and Safety 29.1% Total Department Expenditures - $1,167,670 05118/10 63 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2009-2010 FY 2008-09 FY 2009.10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 1 1261,057 960 307,300 275,000 334,600 40020 Over -Time Wages 1,169 2,000 1,000 2,000 40030 Part -Time Salaries 5,728 15,650 2,500 2,700 40070 City Paid Benefits 3,911 5,900 4,800 5,900 40080 Retirement 43,515 53,800 48,000 58,550 40083 Worker's Comp. Exp. 4,614 2,950 3,000 3,050 40084 Short/Long Term Disability 1,435 1,900 1,800 2,050 40085 Medicare 4,361 5,650 4,000 4,900 40090 Benefit Allotment 41,423 53,400 50,000 54,800 40099 Salary Savings 1,500 (43,150) 1,200 42325 Meetings TOTAL PERSONNEL 367,213 405,400 387,600 465,850 SUPPLIES 41200 Operating Supplies 960 2,500 2,500 2,200 41300 Small Tools & Equipment 1,000 500 TOTAL SUPPLIES 960 3,500 2,500 2,700 OPERATING EXPENDITURES 42110 Printing 2,765 2,000 500 42115 Advertising 1,743 2,000 2,500 2,000 42125 Telephone 640 520 520 520 42200 Equipment Maintenance 1,200 1,200 .42315 Membership & Dues 1,533 1,500 1,500 1,800 42320 Publications 1,376 1,500 500 1,200 42325 Meetings 459 1,000 1,000 1,000 42330 Travel-Conferences/Researct 1,585 4,000 1,000 4,000 42335 Travel -Mileage & Auto Allow 3,524 3,200 3,100 3,500 42340 Education & Training 1,127 4,500 1,500 1,500 TOTAL OPERATING EXP. 14,752 18,420 11,620 17,220 PROFESSIONAL SERVICES 44000 Professional Services 51,356 8,700 8,000 3,500 44100 Commission Compensation 4,030 8,000. 3,500 7,000 44210 Planning - Regional 1,620 0 44220 Planning - General Plan 21,264 10,000 500 10,000 44240 Prof Svcs - Environmental 0 5,000 5,000 44245 Prof Svcs - Landscape Arch 0 1,200 1,000 44250 Planning - Projects 47,975 40,000 35,000 5,000 TOTAL PROF SVCS 1261245. 72,900 47,000 31,500 CAPITAL OUTLAY 46200 Office Equipment 0 800 0 46220 Office Equipment -Furniture 0 0 0 500 0 800 0 500 DIVISION TOTAL 509,170 501,020 448,720 517,770 05/18/10 64 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $517,770 PERSONNEL SERVICES Personnel (40010-40093) Full-time Assist City Manager Com Dev Director Sr. Planner Sr. Admin Assistant Management Analyst Assistant Planner Planning Technician Amount Budgeted: 465,850 0.05 FT 0.50 FT 0.80 FT 0.80 FT 0.50 FT 1.00 FT 1.00 FT 4.65 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 2,200 Small Tools & Equipment Amount Budgeted: 500 Small tools & Equipment 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 General Plan, Development Code, Maps, Public Information 500 Advertising (42115) Amount Budgeted: 2,000 Legal Ads - General Plan, Development Code, 2,000 Zone Change, Special Projects Telephone (42125) Amount Budgeted: 520 CD Director - Phone 520 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Membership & Dues (42315) Amount Budgeted: 1,800 APA, AEP, AICP, etc 1,800 Publications (42320) Amount Budgeted: 1,200 1,200 Meetings (42325) Amount Budgeted: 1,000 SGVCOGPD, Misc. 1,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of CA Cities Planners Institute 4,000 05/18/10 65 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY10-11 Page 2 Travel -Mileage & Auto Allow(42335) Amount Budgeted: 3,500 Reimbursement 500 Auto Allow - Com Dev Director ($250/mo) 3,000 cation & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission 7,000 Planning - General Plan (44220) Amount Budgeted: 10,000 General Plan Amendment, Development Code Amendments 10,000 (Entertainment, Group homes, Housing Element implementation, code clean-up) Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape plan checking services 1,000 (new tracts in The Country, South Pointe West) Planning - Projects (44250) Amount Budgeted: 5,000 On -Call Services 5,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 500 Office Furniture 500 05/18/10 66 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-11 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 68,470 67,000 64,000 69,150 40020 Over -Time Wages 54 500 250 500 40030 Part -Time Salaries 500 OPERATING EXPENDITURES 40070 City Paid Benefits 794 1,350 850 1,350 40080 Retirement 11,670 11,750 11,500 12,100 40083 Worker's Comp. Exp. 676 600 600 600 40084 ShortlLong Term Disability ,_ 374 450 400 450 40085 Medicare 992 1,000 1,000 1,000 40090 Benefit Allotment 12,093 12,550 12,500 12,850 239,150 TOTAL PERSONNEL 95,123 95,200 91,100 98,000 SUPPLIES 41200 Operating Supplies 500 400 500 41300 Small Tools & Equipment 328 500 300 0 TOTAL SUPPLIES 328 1,000 700 500 OPERATING EXPENDITURES 42110 Printing 3,000 1,000 42315 Membership & Dues 215 500 0 42330 Travel-Conference/Research 0 500 0 42340 Education & Training 299 500 500 TOTAL OPERATING EXP. 514 4,500 0 1,500 CONTRACT SERVICES 45201 CS -Building & Safety 214,661 232,100 178,000 239,150 TOTAL CONTRACT SVCS. 214,661 232,100 178,000 239,150 DIVISION TOTAL 310,626 332,800 269,800 339,150 05/18/10 67 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $339,150 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 98,000 Community Development Director 0.10 FT Permit Technician 1.00 FT 1.10 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Printing of Forms 1,000 Membership & Dues (42315) Amount Budgeted: 0 Travel -Conferences (42330) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 500 500 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 239,150 The Contractor receives 60%of revenue collected. Annually, contract is adjusted to pay the cost of half of a Permit Technician at $40,650 reduction Anticipated revenues from development of: Two story building, 12,400 sq ft in Diamond Hills Plaza or possibly a three story office building, 49,100 ssq ft; & TI for two bldgs New single family residential projects Residential and Commercial Improvements & Remodel. 05/18/10 68 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 CONTRACT SERVICES 45213 CS -Code Enforcement 38,665 45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 101,065 62,400 62,400 62,400 DIVISION TOTAL 294,478 296,900 282,800 310,750 05/18/10 69 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010.11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 131,267 161,400 145,000 166,250 40020 Over -Time Wages 48 1,600 1,600 1,600 40070 City Paid Benefits 1,855 3,400 2,500 3,400 40080 Retirement 21,973 28,250 27,500 29,100 40083 Worker's Comp, Exp. 2,311 1,600 1,600 1,650 40084 Short/Long Term Disability 726 1,000 900 1,050 40085 Medicare 1,892 2,350 2,100 2,450 40090 Benefit Allotment 23,599 31,350 31,350 32,150 40099 Salary Savings (10.801, TOTAL PERSONNEL 183,671 220,150 212,550 237,650 SUPPLIES 41200 Operating Supplies 503 500 400 500 41300 Small Tools & Equipment 750 0 TOTAL SUPPLIES 503 1,250 400 500 OPERATING EXPENDITURES 42110 Printing 1,042 1,200 2,000 42200 Equipment Maintenance 2,111 3,000 1,500 1,000 42310 Fuel 3,983 5,000 4,000 5,000 42315 Membership & Dues 150 600 350 500 42325 Meetings 0 300 200 42330 Travel-Conferences/Researct 705 2,400 1,000 1,000 42340 Education & Training 1,248 600 600 500 TOTAL OPERATING EXP. 9,239 13,100 7,450 10,200 CONTRACT SERVICES 45213 CS -Code Enforcement 38,665 45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 101,065 62,400 62,400 62,400 DIVISION TOTAL 294,478 296,900 282,800 310,750 05/18/10 69 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FV10-11 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full-time Com Dev Director Sr. Planner Neighborhood Iniptovement Officer Sr. Admin Assistant Sr. Office Specialist Amount Budgeted: 237,650 0.15 FT 0.20 FT 2.00 FT 0.10 FT 0.30 FT 2.75 FT SUPPLIES 500 Operating Supplies (41200) Amount Budgeted: 500 Small Tools Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Amount Budgeted: 2,000 Printing (42110) 2,000 CNTC Notices, Brochures, handouts Equipment Maintenance (42200) Amount Budgeted. 1 X Dodge, Ford - NIO Vehicles 1,000 Fuel (42310) Amount Budgeted: 5,000 NIO Vehicles (2) 5,000 Membership &Dues (42315) Amount Budgeted: 500 SCCEO (2), CCEOA (2) 500 Meetings (42325) Amount Budgeted: 200 SCACEO, CACEO 200 Travel -Conferences (42330) Amount Budgeted: 1,000 SCACEO, CACEO 1,000 Education Training (4234D) Amount Budgeted: 500 SCACEO, CACEO 500 CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 62,400 70 0-1 uITY OF DIAMOND BAR Department - Community Services ® Community Services Administration ® Diamond Bar Center ® City Park Operations Pant C. Gr®w Park Peters®n Park Ronald Reagan Park Starshine Park Sumitridge Park Sycamore Cany®n Park ® Recreation 71 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2010-2011 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Community Services Administration $317,190 Diamond Bar Center 851,800 Park Operations 892,050 Recreation 1,702,455 COMMUNITY SERVICES FY 2007-08 FY 2009-10 FY 2009.10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES $1,788,983 $1,864,900 $1,864,900 $1,932,060 SUPPLIES 152,266 152,550 157,550 145,970 OPERATING EXPENDITURES 807,905 780,440 780,440 744,835 PROFESSIONAL SERVICES 34,635 11,350 13,150 10,940 CONTRACT SERVICES 837,587 909,040 909,040 924,530 CAPITAL OUTLAY 35,192 215,120 149,830 5,160 DEPARTMENT TOTAL $3,656,568 $3,933,400 $3,874,910 $3,763,495 DEPARTMENT INCLUDES: Community Services Administration $317,190 Diamond Bar Center 851,800 Park Operations 892,050 Recreation 1,702,455 COMMUNITY SERVICES Park Operations 23.7% Diamond Bar Center 22.6 Community Services Administration - +a,„.•,L.,zr^:'!. Recreation 8.4 % 45.3% Total Department Expenditures - $3,763,495 05/18/10 72 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DIVISION TOTAL 343,909 387,760 389,585 317,190 05/18/10 73 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES 198,042 213,650 213,650 218,800 40010 Salaries 40020 Over-Time.Wages 2,108 3,000 3,000 0 40030 Part -Time Salaries (2,140) 2,020 0 3,200 0 3,200 0 3,200 40070 City Paid Benefits 33,538 37,400 37,400 38,300 40080 Retirement 40083 Workers Comp. Exp. 4,368 3,200 3,200 3,350 40084 Short/Long Term Disability 1,125 1,350 1,350 1,350 40085 Medicare 2,416 23,538 3,100 29,100 3,100' 29,100 3,200 29,850 40090 Benefit Allotment 0 (33750) (33,750) (34,600) 40099 Salary Savings TOTAL PERSONNEL 265,015 260,250 260,250 263,450 SUPPLIES 41200 Operating Supplies 4,946 5,080 5,080 5,000 41300 Small Tools & Equipment 1,500 1,500 6,580 6,580 5,000 TOTAL SUPPLIES 4,946 OPERATING EXPENDITURES 550 550 550 42125 Telephone 42130 Rental/Lease of Equipment 493 167 2,650 2,650 650 42200 Equipment Maintenance 8,579 7,500 7,500 450 7,500 450 42210 Maint. of Grounds/Bldgs 301 22,007 450 15,000 15,000 15,000 42310 Fuel 42315 Membership & Dues 630 800 1,050 800 42320 Publications (174) 600 350 500 600 500 42325 Meetings 186 3,868 500 8,950 8,950 9,500 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 2,956 3,000 3,000 3,000 42340 Education & Training 2,325 1,500 1,500 1,500 41,500 41,500 40,050 TOTAL OPERATING EXP. 41,338 PROFESSIONAL SERVICES 32,610 8,200 10,000 8,240 44000 Professional Services 32,610 8,200 10,000 8,240 TOTAL PROF SVCS CONTRACT SERVICES 0 450 450 450 45518 CS -Storm Damage 0 450 450 450 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 2,730 2,730 0 46250 Mise Equipment 68,050 68,075 46410 Com Svcs Adm Capital Impr 0 70,780 70,605 0 DIVISION TOTAL 343,909 387,760 389,585 317,190 05/18/10 73 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $317,190 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 263,450 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Assistant 1.000 FT 2.515 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Operating Supplies 4,650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 Rental/Lease of Equipment (42130) Amount Budgeted: 650 Miscellaneous 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 7,500 Equipment Maintenance 7,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 15,000 Fuel 15,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320) Amount Budgeted: 600 Publications 600 Meetings (42325) Amount Budgeted: Meetings 500 05/18/10 74 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) Certification Course & Exam BUDGET DISCUSSION FY10-11 Page 2 Registration for 3 staff @ $410 ea Travel -Conferences (42330) Amount Budgeted: 9,500 CPRS Conf in Sacramento - Commissioners 1,350 3/8 -3111/11 1,900 Registration for 5 persons 2,250 Hotel -- 3 days @ $150 X 5 50 Air Fare -- 5 @ $200 round trip 1,000 Institutes -- 5 @ $100 500 Meals/incidentals 590 National Playground Safety Institute Certification Course & Exam in Temecula -- 10/4 - 10/6/10 Registration for 3 staff @ $410 ea 1,230 Hotel -- 3 days @ $150 X 3 1,350 Meals/Incidentals 630 Use City Vehicle (est 120 mi round trip, 16 gal) 50 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,OOD Education &Training (42340) Amount Budgeted: 1,500 Training Seminars 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,240 Holiday Banner installation & Removal 6,000 Minute Secretary 2,200 40 County Street Light Assessment (Riparian Habitat Parcel) CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 450 Storm Damage 450 05/18/10 75 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 05/18/10 76 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES 40010 Salaries 71,421 129,600 129,600 134,900 40020 Over -Time Wages 62 1,500 1,500 1,500 40030 Part -Time Salaries 214,415 186,450 186,450 198,150 40070 City Paid Benefits 921 2,400 2,400 2,400 40080 Retirement 12,586 22,700 22,700 23,600 40083 Worker's Comp. Exp. 7,904 5,550 5,550 6,150 40084 Short/Long Term Disability 421 800 800 850 40085 Medicare 16,936 16,150 16,150 17,150 40090 Benefit Allotment 11,400 22,900 22,900 23,500 TOTAL PERSONNEL 336,066 388,050 388,050 408,200 SUPPLIES 41200 Operating Supplies 50,595 51,300 51,300 46,300 TOTAL SUPPLIES 50,595 51,300 51,300 46,300 OPERATING EXPENDITURES 42110 Printing 6,764 10,000 10,000 10,000 42125 Telephone 5,046 5,100 5,100 3,900 42126 Utilities 69,929 100,500 100,500 85,000 42130 Rental/Lease - Equip 130 0 0 42141 Rental/Lease - Exhibit Sp 2,531 2,000 2,000 2,000 42200 Equipment Maintenance 5,700 5,700 5,700 42210 Maint. of Grounds/Bldgs 52,978 25,000 25,000 23,000 TOTAL OPERATING EXP. 137,378 148,300 148,300 129,600 CONTRACT SERVICES 45300 CS -Community Svcs 251,214 261,000 261,000 264,700 TOTAL CONTRACT SVCS. 251,214 261,000 261,000 264,700 CAPITAL OUTLAY 46250 Misc Equipment 2,412 18,000 18,000 3,000 46410 Capital improvements 0 22,340 22,340 2,412 40,340 40,340 3,000 DIVISION TOTAL 777,665 888,990 888,990 851,800 05/18/10 76 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $851,800 PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks and Maintenance Supervisor Recreation Supervisor Com Svcs Coordinator Part Time Com Svcs Spec (765 hrs) (Step D) Facility Attendant 1 (1,564 hrs) (Step D) Facility Attendant II (4,700 hrs) (Step D) Maintenance Worker II (949 hrs) (Step D) Com Svs Worker (1,000 hrs) (Step D) Com Svcs Leader 1 (1,222 hrs) (Step D) Com Svcs Leader II (1,000 hrs) (Step D) Amount Budgeted: 408,200 .40 FT .60 FT 1.00 FT 2.00 FT 4.00 PT 2.00 PT 6.00 PT 1.00 PT 2.00 PT 2.00 PT 2.00 PT 19.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 46,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 2,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 10,000 Telephone (42125) Amount Budgeted: 3,900 Office Telephone 3,900 Utilities (42126) Amount Budgeted: 85,000 Gas 8,000 Water 3,500 Edison 73,500 05/18/10 77 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FYI 0-11 Page 2 Rental/Lease Exhibit Space (42141) 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 5,700 Audio Video Systems Service 4,000 Copy Machine Service (B&W Copier) 1,200 Color Copier Service 500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 23,000 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,000 Clean GVBR fabric partitions 3,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 264,700 Building Maintenance Contract w/4 FT Contract Staff 180,000 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) — 3,200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 3,000 Replacement Tables 3,000 05/18/10 78 UTY OF DIAMOND BAS fSYC5 PARrnnEN�` ESTIMATED EXPENDITURES aFCDFT1rIlUFl1 3�IS�GN, � ?arR�plitaadn� FY 2010-2011RGtNjZ74ilt?y`t,,,'; ©a1,53r}D 05/18/10 79 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES 40010 Salaries 101,438 101,900 101,900 107,250 40020 Over -Time Wages 1,409 5,000 5,000 5,000 40030 Part -Time Salaries 133,539 119,750 119,750 122,600 40070 City Paid Benefits 1,444 1,900 1,900 1,900 40080 Retirement 17,626 17,850 17,850 18,800 40083 Worker's Comp. Exp. 6,891 5,550 5,550 5,750 40084 Short/Long Term Disability 588 650. 650 650 40085 ' Medicare 11,455 10,650 10,650 10,950 40090 Benefit Allotment 17,403 18,150 18,150 18,650 TOTAL PERSONNEL 291,793 281,400 281,400 291,550 SUPPLIES 41200 Operating Supplies 8,775 12,000 17,000 12,000 41300 . Small Tools & Equipment TOTAL SUPPLIES 8,775 12,000 17,000 12,000 OPERATING EXPENDITURES 42125 Telephone 7,631 8,400 8,400 8,400 42126 Utilities 201,605 193,500 193,500 193,500 42130 Rental/Lease of Equipment 1,877 2,500 2,500 2,500 42210 Maint. of Grounds/Bldgs 172,011 106,450 106,450 88,850 TOTAL OPERATING EXP. 383,124 310,850 310,850 293,250 CONTRACT SERVICES 45300 CS -Community Svcs 276,245 298,110 298,110 295,250 TOTAL CONTRACT SVCS. 278,245 298,110 298,110 295,250 CAPITAL OUTLAY 46250 Misc Equipment 15,780 0 260 46410 Capital Improvements 17,000 101,400 105,500 32,780 101,400 105,760 0 DIVISION TOTAL 994,717 1,003,760 1,013,120 892,050 05/18/10 79 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $892,050 PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks & Maint Insp/Tech Parks & Maint Supervisor Intermittent Part Time Facility Attendent 1- 2,494 hrs @ D -Step Facility Attendent II - 2,311 hrs @ D -Step Maintenance Worker I - 1,250 hrs @ D -Step Maintenance Worker 11 -1,980 hrs @D -Step Amount Budgeted: 291,550 1.00 FT 0.60 FT 1.60 FT 4.000 IPT 4.000 IPT 2.000 IPT 2.000 IPT 05/04/10 80 12.000 IPT Over -Time Wages Amount Budgeted: 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 12,000 Heritage Community Ctr 4,000 Parks'Supplies 2,300 Doggie Walk Bags 5,000 Staff Work Boots 700 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,400 Heritage Park 1,200 Heritage Community Ctr 1,200 r Maplehill Pk 1,200 Pantera Pk 1,200 Peterson Pk 1,200 Reagan Pk 1,200 Sycamore Cyn 1,200 Utilities (42126) Amount Budgeted: 193,500 Paul Grow Park 10,600 Water 10,000 Electric 600 Heritage Park 9,600 Water 8,500 Electric 1.100 05/04/10 80 Rental/Lease of Equipment (42130) Amount Budgeted: CITY OF DIAMOND BAR Rental equip to repair Trails / Backstop Nets PARK OPERATIONS SUMMARY (001-5340) Maint. of Grounds/Bldgs (42210) Amount Budgeted: 88,850 BUDGET DISCUSSION Add material to and grade skinned infield FYI 0-11 Misc Malint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Page 2 Heritage Community Ctr 6,100 14,900 Water- Included with Heritage Park Heritage Community Ctr Electric 13,500 5,800 High Speed Internet - Computer & Phone 1,400 800 Lorbeer Lights 12,500 Electric 12;500 Maplehili Pk 3,050 12,500 Water 10,000 Electric 2,500 Pantera Pk 44,000 Water 31,000 Electric 13,000 Peterson Pk 25,000 Water - 20,000 Electric 5,000 Reagan Pk 11,.500 Water 8,500 Electric 3,000 Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric - Included w/DBC Sycamore Cyn 16,000 Water 11,000 Electric 5,000 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Rental equip to repair Trails / Backstop Nets 2,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 88,850 Paul Grow Park Add material to and grade skinned infield 6,100 Misc Malint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract 5,800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800 Maplehill Pk Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 05/04/10 1. CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY10-11 Paae 3 Peterson Pk Amount Budgeted: 295,250 Replace Dugout Shade Covers 2,000 Weed Removal / Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk 16,058 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk 8,369 Plant 15 ea 24" box trees @ 199.50ea 3,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sycamore Cyn Park Cleaning of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 15,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 295,250 Landscape Maintenance Contract ValleyCrest Contract 103,088 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head at Sycamore Canyon Park 4,200 ValleyCrest Contract 192,162 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) 05/04/10 82 CITY OF DIAMOND BAR tjEPARTMENT ;rcommu�?)ysv�s ESTIMATED EXPENDITURES gIVIStQN Re�realip>i FY 2010-2011 ORGANlPrTlQN: Opk35D 05/18/10 83 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES 40010 Salaries 370,372 446,400 446,400 488,200 40020 Over -Time Wages 20,968 14,900 14,900 17,710 40030 Part -Time Salaries 285,458 258,550 258,550 263,500 40070 City Paid Benefits 8,589 11,600 11,600 11,900 40080 Retirement 76,178 90,550 90,550 98,650 40083 Worker's Comp. Exp. 14,406 11,750 11,750 13,650 40084 Short/Long Term Disability 2,537 3,200 3,200 3,450 40085 Medicare 23,415 22,350 22,350 22,600 40090 Benefit Allotment 94,186 106,900 106,900 112,750 40099 Salary Savings (31,000) (31,000) (63,550) TOTAL PERSONNEL 896,109 935,200 935,200 968,860 SUPPLIES 41200 Operating Supplies 87,950 82,670 82,670 82,670 TOTAL SUPPLIES 87,950 82,670 82,670 82,670 OPERATING EXPENDITURES 42110 Printing 10,368 14,190 14,190 14,190 42120 Postage Charges 5 250 250 250 42128 Banking Charges 39,109 33,500 33,500 33,500 42130 Rental/Lease of Equipment 9,977 13,300 13,300 12,300 42140 Rental/Lease of Real Prop . 69,469 102,300 102,300 102,300 42200 Equipment Maintenance 447 1,500 1,500 1,500 42205 Computer Maintenance 400 400 500 42315 Membership & Dues 1,895 2,070 2,070 2,090 42325 Meetings 1,534 1,400 1,400 1,510 42330 Travel - Conferences 6,419 6,760 6,760 6,700 42335 Travel -Mileage & Auto Allow 688 710 710 710 42340 Education & Training 1,792 1,190 1,190 1,185 42353 City Birthday Party 73,439 65,000 65,000 65,000 42410 Admissions -Youth Activities 30,923 37,220 37,220 40,200 TOTAL OPERATING EXP. 246,065 279,790 279,790 281,935 PROFESSIONAL SERVICES 44100 Commission Compensation 2,025 3,150 3,150 2,700 TOTAL PROF SVCS 2,025 3,150 3,150 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 85,296 100,150 100,150 98,765 45305 CS -Concerts in the Park 16,712 19,800 19,800 21,650 45310 CS -Excursions 31,920 42,570 42,570 44,755 45320 CS -Contract Classes 190,912 186,960 186,960 198,960 TOTAL CONTRACT SVCS. 324,840 349,480 349,480 364,130 CAPITAL OUTLAY 46250 Misc Equipment 2,600 1,000 2,160 0 2,600 1,000 2,160 DIVISION TOTAL 1,556,989 1,652,890 1,651,290 1,702,455 05/18/10 83 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $1,702,455 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent Admin Assistant CS Coordinator Recreation Supervisor Rec Specialist Rec Specialist Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Seasonal Part -Time CS Spec. -Day Camp/Youth Master Plan Implementation (990 hrs @ D -Step) CS Spec. -Fields (3,016 hrs @ D -Step) CS Workers (871 hrs @ D -Step) CS Leader (3579 hrs @ C -Step) CS Leader-TinyTots (900 hrs @ E -Step) CS Leader II (4,676 hrs @ B -Step) Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event 22nd Birthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Diamond Bar Day at the Fair Candy Cane Craft Fair Amount Budgeted: 0.485 FT 0.750 FT 1.000 FT 3.000 FT .400 FT 0.740 FT 1.000 FT 7.375 FT 1.00 RPT 2.00 RPT 3.00 RPT 1.00 SPT 4.00 SPT 6.00 SPT 4.00 SPT 1.00 SPT 10.00 SPT 26.00 SPT Amount Budgeted 1,535 345 2,000 1,300 2,000 2,970 1,660 2,000 3,000 400 500 951,150 17,710 SUPPLIES Operating Supplies (41200) Amount Budgeted: 82,670 Haunted House/FFF 4,050 Easter Egg Hunt 2,535 Youth Soccer 3,580 Youth Basketball 9,860 05/18/10 84 CITY OF DIAMOND DAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 0-11 Page 2 Adult Volleyball 235 Candy Cane Craft Fair 900 Concert Share 1,000 Senior Excursions 1,080 Senior Dances/Programs 8,150 Adult Basketball 3,000 Day Camp 7,680 Staff Shirts 2,500 YMP Imp & DB4 Youth 2,715 Adult Excursions 730 Volunteen Program -T-Shirts 465 Tiny Tots 6,500 Youth Baseball 12,230 Winter Snow Fest 6,850 Concerts in the Park 1,500 Contract Classes 600 Staff One Pitch Tourney 900 Veterans Recognition 900 Arbor Day Celebration 900 Fourth of July 1,550 Movies Under the Stars 1,210 Diamond Bar Day at the Fair 700 Field Attendant 350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 14,190 Concerts in the Park/Movies in the Stars 1,500 Day Camp 800 Winter Snowiest 450 Youth Basketball 700 Youth Baseball 700 Youth Soccer 450 Easter Egg Hunt 400 Haunted House & Fall Fun Festival 500 Arbor Day Celebration 100 Tiny Tots 500 Candy Cane Craft Fair 600 Senior Programs 955 Contract'Classes 1,200 Veterans Recognition 1,000 Armed Forces Banners Brochures 300 Fourth of July 500 DB4Youth 2,535 Diamond Bar Day at the Fair 1,000 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 05/18/10 86 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 0-11 Page 3 Banking Charges (42128) Amount Budgeted: 33,500 Credit Card Charges 33,500 Rental/Lease of Equipment (42130) Amount Budgeted: 12,300 Winter Snowfest 3,500 Fireworks Show 6,000 Sound System 2,000 Restrooms/Sinks 1,000 Tables/Chairs/Equipment 1,000 Light Tower Rental 2,000 Concert Share 2,800 Rental/Lease of Real Prop (42140) Amount Budgeted: 102,300 Youth Basketball Games + Practice 25,280 Youth Indoor Soccer 4,700 Adult Volleyball 8,160 Adult Basketball 40,900 Contract Classes 19,000 4th of July (DB High School) 4,000 Winter Snow Fest 160 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software - Staff Scheduling 500 Membership & Dues (42315) Amount Budgeted: 2,090 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff)- 400 Calif. Asso. of Senior Service Centers (1 Staff) 25 W ILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,510 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 200 CPRS District XIII Meetings 600 WILS Meetings 200 Travel - Conferences (42330) Amount Budgeted: 6,700 C.P.R.S. Conference - Sacramento 2011 - 3/3-3/11/11 5,500 Senior Service Assn. Annual Conference 1,200 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 710 Staff Mileage 710 05/18/10 86 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY10-11 Page 4 Education & Training (42340) Amount Budgeted: 1,185 Day Camp 765 Tiny Tots 420 City Birthday Party (42353) Amount Budgeted: 65,000 Banners 5,000 Special Event Insurance 1,500 Restroom/Sink Rental 1,090 Sound System Rental 750 Equipment Rental - 8,000 Tables, Chairs, Generators, Canopies 21,900 Contract Staff/Security 2,050 Rides/Attractions 22,000 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 4,000 Games/Game Prizes 3,500 Facility Rental - PUSD 250 Food Reimbursement 550 Birthday Cakes/Supplies 560 Wrist Bands 500 Flyers/Posters/Promotion 500 Council & Commission Shirts 850 Kwik Covers 500 Admissions -Youth Activities (42410) Amount Budgeted: 40,200 Day Camp - Excursions 38,000 Tiny Tots 600 DB4 Youth 800 Volunteens 800 PROFESSIONAL SERVICES 2,000 Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 98,765 Adult Basketball Officials 1,190 Tiny Tots 600 Staff One Pitch Tourney 250 Volunteens 2,000 Daycamp -- Safety Show 600 Youth Basketball Officials 4,200 PeaceBuilders 2,815 Winter Snow Fest - 2011 21,900 Snow 13,700 Sound System 750 05/18/10 87 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY10-11 Page 5 21,650 Special Event Insurance 600 Food Vendor Reimbursement 550 Valley Crest/MCE 1,000 Banners 500 Event Security 300 Revenue Split w/Organizations 4,500 Senior Program 650 23,910 Haunted House/Fall Fun Festival 2,000 Special Event Insurance 400 Banners 1,000 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 190,000 450 Fireworks Show -- 2010 960 20,700 Fireworks 12,300 Entertainment 5,000 Banners (5 New Horizonital) 900 2,160 Balloons/Decorations 500 Insurance 2,000 Veterans Recognition - Entertainment/Caterer 2,670 Armed Forces Banners 7,100 Movies under the Stars -- Movie Rentals 2,500 DB4Youth 1,980 Diamond Bar Day at the Fair - Entertainment 1,000 Concert Share 2,400 Concerts in the Park (45305) 21,650 Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 750 Banners 3,300 Special Event Insurance 1,800 Annual ASCAP Registration 650 Annual BMI Registration 650 CS -Excursions (45310) Amount Budgeted: 44,755 Adult Excursions 19,755 Senior Excursions 25,000 CS - Contract Classes (45320) Amount Budgeted: 198,960 Contract Class Instructors 190,000 Finger Printing for Contract Class Instructors @ $32 960 Instructor Insurance 8,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 2,160 Table Tennis Table 1,600 Youth Sports Scoreboards/Timers 560 05/18/10 88 CITY x DIAMOND BAR t. x 1 �� .fi Department ® Public Works Administration ® Engineering ® Road Maintenance 0 Landscape Maintenance 89 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2010-11 Organization #: 001-5510 through 001-5558 DEPARTMENT INCLUDES: PW Administration $591,850 Engineering 299,850 Road Maintenance 1,211,500 Landscape Maintenance 341,500 PUBLIC WORKS PW Administration 24.2 Engineering 12.3 Landscape Maintenance q, 14% Road Maintenance 49.5 Total Department Expenditures - $2,444,700 05/18/10 90 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES $837,819 $861,750 $854,000 $788,800 SUPPLIES 36,914- 39,000 33,200 39,000 OPERATING EXPENDITURES 99,571 108,150 89,600 111,150 PROFESSIONAL SERVICES 216,342 71,960 49,000 79,500 CONTRACT SERVICES 1,422,708 1,461,025 1,469,905 1,423,250 CAPITAL OUTLAY 303 3,000 1,000 3,000 DEPARTMENT TOTAL $2,613,657 $2,544,885 $2,496,705 $2,444,700 DEPARTMENT INCLUDES: PW Administration $591,850 Engineering 299,850 Road Maintenance 1,211,500 Landscape Maintenance 341,500 PUBLIC WORKS PW Administration 24.2 Engineering 12.3 Landscape Maintenance q, 14% Road Maintenance 49.5 Total Department Expenditures - $2,444,700 05/18/10 90 CITY OF DIAMOND DAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT �' PUbIICUVorks DIVISfOM Public VJks Admin aFiGI Nf✓p71QN_#'., A03=5510 PROFESSIONAL SERVICES 44000 Professional Services 160,332 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 1,575 3,000 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 262,705 275,950 265,000 268,700 40020 Over -Time Wages 392 2,000 1,500 2,000 40030 Part -Time Salaries (1,571) 3,254 0 3,850 3,500 3,550 40070 40080 City Paid Benefits Retirement 46,498 48,300 46,500 47,050 40083 Worker's Comp. Exp. 4,597 2,450 2,450 2,350 40084 Short/Long Term Disability 1,528 1,700 1,650 1,650 40085 Medicare 3,800 4,000 3,900 3,900 40090 Benefit Allotment 34,097 34,700 35,000 32,600 40099 Salary Savings (5,400) (11,000) TOTAL PERSONNEL 355,300 367,550 359,500 350,800 SUPPLIES 41200 Operating Supplies 5,246 4,500 4,000 4,500 41300 Small Tools & Equipment 500 200 500 TOTAL SUPPLIES 5,246 5,000 4,200 5,000 OPERATING EXPENDITURES 6,239 7,000 5,000 7,000 42110 42115 Printing Advertising 2,739 3,500 1,000 3,500 42125 Telephone 493 550 1,000 550 42126 Utilities 59,107 65,000 60,000 68,000 42315 Membership & Dues 1,200 1,000 1,500 1,000 42320 Publications 1,500 1,000 300 1,000 42325 Meetings 2,515 2,000 2,000 2,000 42330 Travel -Conferences 5,653 4,000 1,000 4,000 42335 Travel -Mileage & Auto Allow 2,938 3,000 3,000 3,000 42340 Education & Training 2,084 1,500 500 1,500 TOTAL OPERATING EXP. 84,468 88,550 75,300 91,550 PROFESSIONAL SERVICES 44000 Professional Services 160,332 7,500 2,000 6,500 44100 Commissioner Comp 1,575 3,000 2,000 3,000 44240 Prof Svcs -Environmental 30,415 41,460 30,000 40,000 TOTAL PROF SVCS 192,322 51,960 34,000 49,500 CONTRACT SERVICES 45221 CS - Engineering 44,204 73,540 112,660 60,000 45227 CS - Inspection 3,918 18,750 10,000 15,000 45530 CS - Industrial Waste 27,632 30,000 25,000 20,000 TOTAL CONTRACT SVCS. 75,754 122,290 147,660 95,000 CAPITAL OUTLAY 46220 Office Equip-Fumiture (576) (576) 0 0 0 DIVISION TOTAL 712,514 635,350 620,660 591,850 05/16110 91 CITY OF DIAMOND DAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $591,850 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Sr Management Analyst Senior Civil Engineer Assoc Engineer Assist Engineer Sr Admin Assistant Amount Budgeted: 350,800 0.75 FT 0.20 FT 0.40 FT 0.25 FT 0.35 FT 0.80 FT 2.75 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 Plans, Specifications, Reports, Notices, and Flyers 7,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,500 mailings related to public works/traffic/parking/street sweeping activities 3,500 Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow 550 Utilities (42126) Amount Budgeted: 68,000 Traffic signals 68,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 05/18/10 92 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 0-11 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings[Workshops 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 40,000 NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 10,000 TMDL and water quality related requirements 5,000 Permit Fees (Sewer Sys Overflow & NPDES) 20,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects 60,000 (i.e., Pavement Management System Update, Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 15,000 Grading, sewer, storm drains, and various development improvements. 15,000 CS - Industrial Waste (45530) Amount Budgeted: 20,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 20,000 05/18/10 93 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 '05/18/10 94 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 200,554 207,550 207,550 158,300 40020 Over -time Wages 584 500 40070 City Paid Benefits 2,162 2,900 2,500 2,150 40080 Retirement 35,441 36,350 36,350 27,750 40083 Worker's Comp. Exp. 3,911 2,100 2,100 1,600 40084 Short/Long Term Disability' 1,184 1,300 1,300 1,000 40085 Medicare 2,874 3,050 3,050 2,300 40090 Benefit Allotment 28,176 28,300 .28,300 21,400 TOTAL PERSONNEL 274,886 281,550 281,650 214,500 OPERATING EXPENDITURES 42315 Membership & Dues 200 1,100 500 1,100 42325 Meetings 115 500 500 42330 Travel -Conferences 0 500 500 500 42335 Travel -Mileage & Auto Allow 36 500 100 500 42340 Education&Training 750 1,000 700 1,000 TOTAL OPERATING EXP. 1,101 3,600 1,800 3,600 CONTRACT SERVICES 45221 CS - Engineering 33,907 20,000 19,760 15,000 45222 CS - Traffic 57,209 25,000 22,000 25,000 45223 CS - Plan Checking 18,333 35,250 28,000 33,750 45224 CS - Soils 0 5,000 2,000 5,000 45226 CS - Surveying 0 3,000 3,000 TOTAL CONTRACT SVCS. 109,449 88,250 71,760 81,750 DIVISION TOTAL 385,436 373,400 355,210 299,850 '05/18/10 94 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $299,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 214,500 Senior Civil Engineer 0.45 FT Assoc'Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate & Assist. Engineers) 500 ASCE(Senior, Associate & Assist. Engineers) 600 Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG 500 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on an as 15,000 needed basis CS - Traffic Engr (45222) Amount Budgeted: 25,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. 25,000 CS - Plan Checking (45223) Amount Budgeted: 33,750 grading, sewer, and storm drain plan checks, 33,750 lot line adjustment, certificate of correction. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000 05/18/10 95 CITY OF DIAMOND BAS DEPART[VIENr PugilcWarks ESTIMATED EXPENDITURES flIV18fON' RoadMa{ntanance; FY 2010-2011 ]R>;1tt1fATIaN #,,,,.,_001;5554 05/18/10 96 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 148,740 152,000 152,000. 160,100 40020 Over -Time Wages 413 500 1,000 500 40070 City Paid Benefits 1,897 2,550 2,250 2,550 40080 Retirement 26,104 26,600 26,600 28,050 40083 Worker's Comp. Exp. 4,026. 3,550 3,550 3,750 40084 Short/Long Term Disability 834 950 950 1,000 40085 Medicare 2,107 2,250 2,250 2,350 40090 Benefit Allotment 23,512 24,250 24,250 25,200 TOTAL PERSONNEL 207,633 212,650 212,850 223,500 SUPPLIES 41250 Road Maintenance Supplies 28,182 30,000 25,000 30,000 41300. Small Tools & Equipment 3,486 4,000 4,000 4,000 TOTAL SUPPLIES 31,668 34,000 29,000 34,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,990 4,000 3,000 4,000 42200 Equipment Maintenance 3,592 4,000 3,500 4,000 42310 Fuel 8,420 8,000 8,000 8,000 TOTAL OPERATING EXP. 14,002 16,000 12,500 16,000 Professional Services 44520 Prof Svcs - Engineering 24,020 20,000 15,000 30,000 24,020 20,000 15,000 30,000 CONTRACT SERVICES 45501 CS -Street Sweeping 146,497 160,000 160,000 160,000 45502 CS -Road Maintenance 254,443 250,000 250,000 240,000 45504 CS -Sidewalk Insp & Repair 193,139 150,000 150,000 140,000. 45506 CS -Striping & Signing 46,438 50,000 45,000 50,000 45507 CS -Traffic Signal Maint 245,076 250,000 250,000 250,000 45512 CS -Storm Drainage 9,861 15,000 20,000 15,000 45522 CS -Right of Way Maint 17,480 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 912,934 925,000 925,000 905,000 CAPITAL OUTLAY 46250 Misc Equipment 879 3,000 1,000 3,000 879 3,000 1,000 3,000 DIVISION TOTAL 1,191,136 1,210,650 1,195,350 1,211,500 05/18/10 96 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $1,211,500 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Public Wks Maintenance Superintendent Sr Street Maintenance Worker Amount Budgeted: 223,500 .10 FT 1.00 FT 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 30,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) Amount Budgeted: 4,000 Misc. Items (Grinding wheels, blades, shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc Fuel (42310) Amount Budgeted: 8,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 30,000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 160,000 CS -Road Maintenance (45502) Amount Budgeted: 240,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 140,000 Sidewalk R & R CS -Striping &Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 05/18/10 97 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY10-11 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 250,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 3,000 Equipment Replacement 05/18/10 98 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT Publlc Worlts DIVISION Landscapeivtaie€ ORGANItATION � OI31=5558 05/18110 99 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 Contract Services 18,992 26,000 26,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,675 45508 CS - Vegetation Control 103,352 97,015 97,015 102,015 45509 CS -Tree Maintenance 166,374 161,785 161,785 163,800 45510 CS -Tree Watering 12,060 16,010 16,010 16,010 TOTAL CONTRACT SVCS. 324,571 325,485 325,485 341,500 DIVISION TOTAL 324,571 325,485 325,485 341,500 05/18110 99 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $341,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: 102,015 MCE Contract 78,765 Crestline Annexation Area (12 mos, vs 6 mos. last year) 10,000 Freeway Ramps/Cal Trans ROW 13,250 CS - Tree Maintenance (45509) Amount Budgeted: 163,800 WCA Contract Tree Maintenance -5 yr cycle (2,760 trees) 109,230 Area 4 -- 1,331 trees @ 38.90/tree 51,780 LLAD #38 -- 1,318 trees @ 38.90/tree 51,270 LLAD #41 Slopes (3 -man Crew/25 days 6,180 over a 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,000 Emergency Call Out 3,000 Arborist Inspections 5,000 Tree Planting 10,670 Crestline -- Inventory of Trees 2,000 Tree/Stump Removals/Replacements for Sidewalk Repairs and 21,900 Pro -Active Risk Management Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years 5,000 ($25,000/ 5 years) CS - Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract 16,010 05/18/10 100 ,r �� r BAR tri W ate: iv YDIAMOND ,1= �'. Department - Transfers a•.•ss O-' Transfers Out 101 CITY OF DIAMOND BAR ..... ESTIMATED EXPENDITURES :41V1SoN::? 7riifrSOwt: :: FY 2010-2011 -.000 N12A71bW:#::::::•`Di) USES OF FUND BALANCE RESERVES FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Transfer Out-LLAD 438 Transfer Out-LLAD #39 36,695 Actual Adjusted Projected Proposed OPERATING TRANSFERS OUT 3,606 15,000 15,000 15,00 49011 I'd Transfer Out -Com Orgnztn F Transfer Out -Self Ins Fund 231,700 117,503 117,503 386006 ,06 49510 49520 Transfer Out -Equip Replcmt 19,400 000 50,000 286,849 49530 Transfer Out -Comp Repicmt 00 159.50 06 Lo 182,503 182,503 560,506 USES OF FUND BALANCE RESERVES 178,867 123,967 14,807 49138 49139 Transfer Out-LLAD 438 Transfer Out-LLAD #39 36,695 202,222 195,718 57,042 49141 Transfer Out-LLAD #41 1,865,901 139,292 466,955 87,870 416,955 215,000 49250 Transfer Out-CIP Fund 248,153 49510 Transfer Out -Self Ins Fund248,153 1,902,596 1,235,489 1,072,663 286,849 TOTAL 2,316,802 1,417,992 1,255,166 847,355 102 05/18/10 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $401,006 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out -Self Ins Fund (39510) Amount Budgeted: 386,006 Insurance Premiums 7,70 Insurance Deposits 378,3066 Transfer Out -Equip Replcmt Amount Budgeted: 0 Vehicle Replacement (5 yr cycle) Transfer Out -Computer Equip Replacement Amount Budgeted: 159,500 159,500 USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 14,807 To Cover Fd Deficit - to be repaid 14,807 Transfer Out - LLAD #39 (49139) Amount Budgeted: 57,042 To Cover Fd Deficit - to be repaid 57,042 Transfer Out-CIP Fund Amount Budgeted: 215,000 25808 Grand Ave Beautification-Montefino to ECL 50,000 Brea Cyn/Via Sorella Drainage Improvements 165,000 05/18/10 103 104 ! 105 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 7,591 15,000 15,000 15,000 7,591 15,000 15,000 15,000 TOTAL 7,591 15,000 15,000 15,000 05/18/10 106 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 3,985 39001 Transfer -in General Fund 3,606 15,000 15,000 15,000 TOTAL 7,591 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 7,591 15,000 15,000 15,000 7,591 15,000 15,000 15,000 TOTAL 7,591 15,000 15,000 15,000 05/18/10 106 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2010-2011 TpTgL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Amount Budgeted: 15,0.00 Transfer -in General Fund (39001) 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Amount Budgeted: 15,000 Contributions - Com Groups (42355) 15,000 107 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 MEASURE R FUND f=UNG'fIC1.N::_::::::: ;:Stret/Ratlis:lmpi-`.: EfJN ::::....... FUND DESCRIPTION: The Measure R Local Return program is new in FY09-10. These funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair, left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. 05/18/10 108 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES _ 50,000 25500 Fund Balance Reserve 310,858 310,858 50,493 31325 Measure R Revenue 1,000 1 36100 Investment Earnings 310,858 310,856 557,493 TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 80,000 80,000 9915-49250 Transfer to CIP Fund 230,858 230,858 556,493 Total Capital Outlay 0 310,858 . 310,858 556,493 . FUND BALANCE RESERVES 1,000 25500 Reserve 0 0 0 1,000 Total Fund Balance Res. TOTAL 0 310,858 310,858 557,493 05/18/10 108 CITY OF DIAMOND BAR MEASURE R FUND (110) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $557,493 ESTIMATED RESOURCES d: t dgee Fund Balance Reserve (25500) Amount Bu50,000 50,000 Based on Projections Measure R Revenue (31Amount Budgeted: 325) 506,493 506,493 Measure R based on MTA estimate Amount Budgeted: 1,000 Interest Revenue(36100) 1000 TOTAL EXPENDITURE BUDGET $557,493 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: Slurry Seal/Overlay -Area 7 506,493 556,493 50,000 Median Mod - DBB @ Clear Creek Cyn FUND BALANCE RESERVES Amount Budgeted: 1,000 Reserve (25500) 1,000 109 n5t18/10 SPECIAL. FUNDS BUDGET FY 20'10-2011 GAS TAX FUND FUND DESCRIPTION: F:l11VD:fi!2E::':; ':,Special;Reveiue;:;: 1JNG N:S:treetfNaritiist The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. (Note: FY08-09 Revenues were lower than anticipated due to the State's withholding of Apr thru July payments which will be paid in Sept 2009, the budget will be adjusted accordingly at mid -year) FUND BALANCE RESERVES 52,791) (112,391) 0 25500 Reserve Total Fund Balance Res. (52,791) (112,391) 0 0 TOTAL 1,044,509 989,509 898,060 1,547,146 110 05/18/10 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 166,884 (52,50 (52,79 31705 Gax Tax - 2105 299,350 321,8850 192,200 321,8277 192,192 320,390 191,350 31710 Gas Tax - 2106 177,980 398,583 428,750 428,732 426,820 31720 Gas Tax - 2107 7,500 7,500 7,500 31730 Gas Tax - 2107.5 - 601,086 31731 HUTA - Prop 42 Replcmnt 1,712 2,000 600 - 36100 Interest Revenue TOTAL 1,044,509 899,509 898,060 1,547,146 TRANSFERS OUT 9915-49001 Transfer to General Fund 1,096,900 1,011,900 808,060 946,060 9915-49117 Transfer to Prop 42 Fd 400 90,000 90,000 29,157 571,929 9915-49250 Transfer to CIP Fund Total Transfers Out 1,097,300 1,101,900 898,060 1,547,146 FUND BALANCE RESERVES 52,791) (112,391) 0 25500 Reserve Total Fund Balance Res. (52,791) (112,391) 0 0 TOTAL 1,044,509 989,509 898,060 1,547,146 110 05/18/10 CITY OF DIAMOND BAR GAS TAX FUND (I 11) FY 2010-2011 TOTAL RESOURCE BUDGET $1,547,146 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on.Budget & Projections Gas Tax - 2105 (31705) Amount Budgeted: Amount Budgeted: 320,390 191,350 Gas Tax - 2106 (31710) Amount Budgeted: 426,820 Gas Tax - 2107 (31720) Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Amount Budgeted: 601,086 Amount Budgeted: 0 Interest Revenue 0 TOTAL EXPENDITURE BUDGET $1,547,146 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 946,060 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited 878,060 to amt available 68,000 Utilities (001-5510-42125) Amount Budgeted: 29,157 Transfer to Prop 42 Fund (9915-49117) 28,157 To Cover Projected Deficit Amount Budgeted: 571,929 Transfer Out - CIP (9915-49250) 571,929 Slurry Seal/Overlay - Area 7 FUND BALANCE RESERVES Amount Budgeted: 0 Reserve (25500) 0 111 nF/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 ?>:FiJNR.?Y.R.E: 'Speciat Rgge�ti:�i .; �� F:UNCTICQttf.;:Pulific T�ansporti; PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation numoses. This fund has been established to account for these revenues and approved project expenditures. ESTIMATED RESOURCES 25500 Approp Fund Balance 31310 Transportation Tax 34850 Transit Subsidy Prgrm Rev 36100 Interest Revenue 280,554 TOTAL FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Proposed Actual Adjusted Budget Pro ected 1,500 703,586 280,554 280,554 (20,025) 868,439 981,900 760,000 980,000 814,160 1,000,000 988,594 1,000,000 6,000 8,000 3,000 17,014 2,577,633 2,270,454 2,028,554 1,797,135 PERSONNEL SERVICES 141,058 145,600 140,000 91,100 XXXX-40010 Salaries1 089 1,500 1,000 1,500 XXXX-40020 Over -Time Wages 1,974 2,500 2,000 1,760 XM -40070 City Paid Benefits 25,457 25,500 23,000 16,100 XXXX-40080 Retirement Benefits 1 777 1,300 1,300 750 XXXX 40063 Workers Comp Expense 835 900 800 600 XXXX-40084 ShortlLong Term Disability 2,071 2,150 1,900 1,340 XXXX-40085 Medicare Expense 23,519 23,400 23,400 16,950 XXXX-40090 Cafeteria Benefits 197,780 202,850 193,400 130,100 OPERATING SUPPLIES 880 1,000 500 1,000 5553-41200 Supplies 880 1,000 500 1,000 OPERATING EXPENDITURES 480 5553-42110 Traffic &Trans Printing 6,471 7,000 6,000 6,500 5553-42128 Bank Charges 9 023 34,450, 34,450 2,100 5553-42205 Computer Maintenance 8,500 9,800 91800 11,150 5553-42315 Membership & Dues (106 100 50 . 100 5553-42395 Misc Exp 25,368 51,350 50,300 19,850 CONTRACT SERVICES 63,338 72,700 70,300 73,625 5350-45310 CS - Excursions 6,209 8,000 5,059 6,000 5553-45315 CS - Holiday Shuttle 1,366 1,500 1,500 1,500 5553-45402 CS-Sheriff/Spcl Evts 534,250550,000 450,000 - 5553-45529 Para -Transit Dial a Cab 300,889 250,000 230,000 250,000 5553-45533 Transit Subsidy Program 858,020 1,000,000 980,000 1,000,000 5553-45535 Transit Subsidy -Fares 1,764,072 1,882,200 1,736,859 1,331,125 CAPITAL OUTLAY 3,979 5,250 5,250 750 5553-46230 Computer Equip -Hardware 5,000 11,500 11,500 7,500 5553-46235 Computer Equip -Software 8,979 16,750 16,750 8,250 MISC EXPENDITURES 300,000 4090-47230 Sale of Prop A Fds 300,000 - _ TRANSFERS OUT 0 50,770 50,770 9915-49250 Transfer Out - CIP Fund 0 50,770 50,770 0 Total Capital Outlay FUND BALANCE RESERVES 280,554 116,304 (20,025) 306,810 25500 Reserve 280,554 116,304 (20,025) 306,610 2,577,633 2,321,224 2,028,554 1,797,135 TOTAL 112 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $1,797,135 Finance Director 0.05 FT ESTIMATED RESOURCES 0.40 FT Sr Office Specialist 0.75 FT Accounting Technician Amount Budgeted: Sr. Mgt Analyst (20,025) Approp Fund Balance 0.05 FT (20,025) — 1 45 F�- Estimated Based on Projections Transportation Tax (31310) Amount Budgeted: 814,160 814,160 Based on MTA Estimates Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,000,000 1,000,000 Amount Budgeted: 3,000 Interest Revenue 3,000 Based on Experience TOTAL EXPENDITURE BUDGET $1,797,135 PERSONNEL SERVICES Amount Budgeted: 130,100 OPERATING SUPPLIES Amount Budgeted: 1,000 Supplies (5553-41200) 500 Diamond Ride - ID Cards 500 Zebra Printer supplies for Diamond Ride OPERATING EXPENDITURES Amount Budgeted: 6,500 Banking Charges (42128) 6,500 Credit Card Charges (online transactions) Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride 1,200 AssurelD - Annual Support 400 Synercard Annual Renewal (Diamond Ride) Hardware Maintenance: Diamond Ride 500 Zebra printer - annual support & maint 113 0.10 FT Finance Director 0.05 FT Desktop Support Tech 0.40 FT Sr Office Specialist 0.75 FT Accounting Technician 0.05 FT Sr. Mgt Analyst 0.05 FT Mgt Analyst 0.05 FT Sr. Admin Assistant — 1 45 F�- OPERATING SUPPLIES Amount Budgeted: 1,000 Supplies (5553-41200) 500 Diamond Ride - ID Cards 500 Zebra Printer supplies for Diamond Ride OPERATING EXPENDITURES Amount Budgeted: 6,500 Banking Charges (42128) 6,500 Credit Card Charges (online transactions) Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride 1,200 AssurelD - Annual Support 400 Synercard Annual Renewal (Diamond Ride) Hardware Maintenance: Diamond Ride 500 Zebra printer - annual support & maint 113 CITY OF DIAMOND BAR Prop A -Transit Fund (112) BUDGET DISCISSION M 0-11 Page 2 Membership & Dues (5553-42315) Amount Budgeted: 11,150 11,150 SGVCOG M'isc Expenditures (5553-42395) Amount Bueted: dg 100 100 CONTRACT SERVICES Amount Budgeted: 73,625 CS -Excursions (5350-45310) 1,275 Tiny Tots 23,000 Seniors 28,000 Day Camp 10,500 Adult Excursions Concerts in the Park / Movies - Shuttles 4,000 City Birthday Party - Shuttles 2,600 2,500 4th of July - Shuttles 1,000 Winter Snow Fest - Shuttle 750 DB4Youth CS - Holiday Shuttle (5360-45315) Amount Budgeted: 6,000 6,000 Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 1,500 Security for Evening Transit Sales Para -Transit Diaf a Cab (5553-45529) Amount Budgeted: 0 Moved temporarily to Prop C Transit Subsidy Program (5553-45533) Amount Budgeted: 250,000 250,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,000,000 1,000,000 Amount Budgeted: 750 750 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Diamond Ride HW Enhancements Computer Equip - Software (5553 46235) Amount Budgeted: 7 500 7,500 GIS Upgrade - For Pavement Mgmnt, Signals, etc. FUND BALANCE RESERVES Amount Budgeted: 306,810 4 Reserve (25500) 306,810 114 o"118/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 PROPOSITION C FUND EI ..........:.. gpi6f:R-6venu&:::::: ......T............................................ iVlaiiifi/Goris FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. OPERATING EXPENDITURES FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 42205 Computer Maintenance Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES - 4,400 4,400 4,400 25500 Approp Fund Balance 1,526,647 1,688,184 1,688,184 1,553,921 31320 Transportation Tax 723,318 760,000 630,000 675,323 36100 Interest Revenue 39,093 20,000 16,000 15,000 TOTAL 2,289,058 2,468,184 2,334,184 2,244,244 PERSONNEL SERVICES 450,000 XXXX-40010 Salaries - - 120,750 XXXX-40070 City Paid Benefits 1,550 XXXX-40080 Retirement Benefits 21,150 XXXX-40083 Workers Comp Expense 0 0 0 1,200 XXXX-40084 Short/Long Term Disability 750 XXXX-40085 Medicare Expense 9,000 9,000 9,000 1,750 XXXX-40090 Cafeteria Benefits 571,186 710,100 710,100 14,650 580,186 719,100 719,100 161,800 OPERATING EXPENDITURES 42205 Computer Maintenance 4,400 4,400 4,400 - 4,400 4,400 4,400 PROFESSIONAL SERVICES 44000 Professional Services 20,688 80,000 56,763 30,000 20,688 80,000 56,763 30,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 450,000 - - 450,000 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 125,000 0 0 0 125,000 TRANSFERS OUT 9915-49001 Transfer to General Fund 9,000 9,000 9,000 9915-49250 Transfer to CIP Fund 571,186 710,100 710,100 180,000 580,186 719,100 719,100 180,000 FUND BALANCE RESERVES 25500 Reserve 1,688,184 1,664,684 1.,553,921 1,293,044 1,688,184 1,664,684 1,553,921 1,293,044 TOTAL 2,289,058 2,466,184 2,334,184 2,244,244 05/18/10 115 CITY OF DIAMOND DAR Prop C -Transit Fund (113) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $2,244,244 ESTIMATED RESOURCES 4,400 Approp Fund Balance Amount Budgeted: 1,553,921 Anticipated FB 1,553,921 Transportation Tax (31320) 675,323 Based on MTA Projection 675,323 Interest Revenue Amount Budgeted: 15,000 Based on Experience 15,000 TOTAL EXPENDITURE BUDGET 2,244,244 PERSONNEL SERVICES Amount Budgeted: 161,600 Sr. Civil Engineer (DBITS) 0,10 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.20 FT (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 4,400 GIS Software (40% of Annual Maint.) 4,400 PROFESSIONAL SERVICES Professional Services (551044000) Amount Budgeted: 30,000 Citywide Traffic Signal Timing Plan 30,000 CONTRACT SERVICES Amount Budgeted: 450,000 Para -Transit Dial a Cab (Temporarily moved 450,000 from Prop A) CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: 125,000 Relocation of Traffic Mgt System Due to City Hall Move 125,000 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 180,000 TS -Battery Backup System @ 10 Intersections 180,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1, 293,D44 1,293,044 05/18/10 1 1 6 CITY OF: DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 Transportation Efficency Act (TEA) Fund EZNE :�.p�cia{:Reireriie.;:::`.St�eeURathsampi:::;.:::::::.`::, ::: x:1:4:`?;::::::::�: 117 on that allocates provemen mmprove ederal ixyears. The City hgram ce The Federal Government has crated a Fs a made, each s' been allocated funds t one to the nation's streets metre The allocations This fund has been established to account for this activity. of the City's main throughfares, Grand Avenue. FY 2008-09 FY 2009-10 FY 2009-10 Projected FY 2010-11 Proposed Actual Adjusted Budget ESTIMATED RESOURCES _ 473,161 473,161 580,352 25500 CIP Reserve 1,271,633 500,000 213,191 2,000 31845 TEA Revenue 36100 investmentEOTALs 1,271,633 973,161 688,352 580,352 TRANSFERS OUT500,000 Transfer to CIP Fund 788 500,000 108,000 108,000 500,000 500,000 9915-49250 Total Capital Outlay 798'472 472 FUND BALANCE RESERVES 473,161 473,161 580,352 80,352 80,352 25500 Reserve Total Fund Balance Res. 473,161 473,161 580,352 1,271,633 973,161 688,352 560,352 TOTAL 117 CITY OF DIAMOND BAR TEA, Fund (114) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $580,352 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 580,352 560,352 Estimated Based on Budget TOTAL EXPENDITURE BUDGET $580,352 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 500,000 zsaoe Grand Ave -Beautification-Montefino/ECL 500,000 FUND BALANCE RESERVES 80352 Amount Budgeted: , Reserve (25500) 80,352 118 nFli s/i n CITY OF DIAMOND BAR �ui�Griiirs > ; waste>i�yi '<>;< SPECIAL FUNDS BUDGETLiPiD;#;:: FY 2010-2011 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: tTheo thenactiv'i iestinvolved with the City' s efforts toreated during comply with AB9 991Revenues recordedto account for in thisrfund are the adopted es and revenues ted waste hauler fees and funds received from the State for recycling education and efforts. 200940 FY 2010-11 ESTIMATED RESOURCE'ond 25500 Balahce APP P 31870 Used Motor Oil Block Grant 31875 Beverage Ctnr Recycling G 34620 A13939 Admin Fees 34830 E -Waste Recycling Revenue 36100 Interest Revenue 36770 HHW Reimbursement 18'794. TOTAL PERSONNEL SERVICES 5515-40010 Salaries 5515-40020 Over -Time Wages 5515-40070 City Paid Benefits 5515-40080 Retirement 5515-40083 Workers Como. ED lability 5515-40084 Short/Long 5515-40085 Medicare 5515-40090 Benefit Allotment 5515-40099 Salary ary P Savings FY 2FY 2009-10 Budget rt Projected pro osed Actual Adjusted 8,000 8,000 5515-41400 Promotional Supplies 24256 273,087 422,663 422,663 8,154 477,763 8,000 1,569 8,150 20,000 14,984 18'794. 16,500 466,ODO 466,000 531,000 468,932, 551 5-421 1 5 Advertising 3,000 3,302 4,000 4,000 3,600 5,000 6,946 0 200 5515-42315 Membership/Dues H39 921,313 900,617 1,036,747 77,69 20 500 BOD 73,632 62,450 82,450 134,000 49 1,260 1,260 2,130 956 14,430 14,430 23,450 13,744 850 850 1,250 1,351 6,604 510 850 435 1200 1,200 1,950 1,076 11,350 11,350 20,950 11,162 15,000 (24,750) 102,405 112,050 112 050 159,830 SUPPLIES 5515-41200 Operating Supplies 19,751 4,505 15,000 8,000 3,000 4,000 8,000 8,000 5515-41400 Promotional Supplies 24256 23 ,000 7,000 0 OPERATING EXPENDITURES 7,917 35,000 20,000 30,0DO 1,D00 5515-42110 Printing 450 1,000 1,000 3,000 3,000 551 5-421 1 5 Advertising 3,000 0 300 5515-42120 Postage p 300 0 200 5515-42315 Membership/Dues 200 100 500 5515-42320 Publications 20 500 BOD 1,000 5515-42325 Meetings 0 1,000 500 500 5515-42330 Travel -Goof &Meetings 217 500 1,000 5515-42340 Education & Training Contributions -Com. Groups 2,000 43,500 25,400 37,500 5515-42355 Total Operating Exp. 6,604 PROFESSIONAL SERVICES 10,861 15,000 15,000 65,000 65,000 5515-44000 Professional Services 10,861 15,000 15,000 Total Prof. Svcs. CONTRACT SERVICES 51422 , 75,OOD 60,000 60,000 75,000 75,000 5515-45500 CS -Public Works 51,422 75,000 . Total Contract Svcs. TRANSFERS OUT Transfer Out- General Fund 156358 , 175,000 175,000 175,000 175,000 90,000 90,000 9915-49001 156,358 FUND BALANCE RESERVES 422,663 477,763 506,157 506,167 601,417 601,417 25500 Reserve Total Fund Balance Res. 422 663 477,763 1,036,747 776,589 921,313 900,617 TOTAL CITY OF DIAMOND BAIL AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $1,036,747 ESTIMATED RESOURCES Amount Budgeted: 477,763 Approp Fund Balance 477,763 Estimated based on Budget Amount Budgeted: 8,000 Used Motor Oil Block Grant (31870) 8,000 Annual Allocation ' Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 14,984 14,984 Annual Allocation AB939 Admin Fees (34820) Amount Budgeted: 531,000 Interest Revenue Amount Budgeted: 0,vuu Assuming higher cash balances due to 5,000 increased revenues TOTAL EXPENDITURE BUDGET $1,036,747 Amount Budgeted: 159,830 Full Time 0.15 FT PW Director 0.45 FT Sr. Mgt Analyst 0.90 FT Management Analyst Sr. Admin Assistant 0.15 FT 0.05 FT Asst Engr .15 FT 5515-41400 Amount Budgeted: 8,000 8,000 Storm Water Prevention[ Water Conservation Items/Recycling Items 30,000 Printing (5515-42110) 30,000 Envirolink and Education Outreach to Increase Multi - Family & Commercial Sector Recycling Amount Budgeted: 1,000 Advertising (5515.42115) 1,000 Multi -media campaign focusing on integrated waste management Postage (5515-42120) Postage Cost 05/18/10 Amount Budgeted: 120 3,000 3,000 CITY OF DIAMOND BAP AB939 ComplianGe - Waste Mgt (115-5515) BUDGET DISCUSSION FYI 0-11 121 05/18/10 Page 2 300 Membership/Dues (5515-42315) 300 Membership Fees 200 Publications (5515-42320) 200 Subscriptions Meetings (5515-42325) Budgeted: Budg Amount500 500 Meetings Travel-Conf &Meetings (5515 42330) Amount Budgeted: 1,000 1,000 Conferences Education &Training (5515-42340) Amount Budgeted: 500 500 Training Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration, etc. PROFESSIONAL SERVICES Services (5515-44000) Budgeted: Amount Bud 65,000 Professional On-call Technical Assistance/Support in AB 939 65,000 Annual Report, Verification/Validation of DRS Tonnage, C & D Debris Program, and Solid Waste Contract Management CONTRACT SERVICES CS Works (5515-45500) Amount Budgeted: 75,000 -Public Street sweeping debris composting program 55,000 20,000 Door to Door HHW Program TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 75,000 90,000 Street sweeping (001-5554-45501) 15,000 Storm Drainage (001-5554-45512) FUND BALANCE RESERVES Amount Budgeted: 601,417 Reserve (25500) 601,417 121 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 " FUFJi3;5YE?.E: ; ;Sjieciaj Fteveiiie Traffic improvement Fund FUND DESCRIPTION: The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 370,770 3B5,931. 385,931 65,271 25500 GIP Reserve 225,000 - - 31900 intergvt Rev - Other Cities 9,797 5,000 3,400 36100 Investment TOTAL Earnings 605,567 390,931 389,331 65,271 PROFESSIONAL SERVICES 87584 197,500 254,931 44000 Professional Svcs 87 584 197,500 254,931 Total Professional Svcs TRANSFERS OUT 132,052 268,229 69,129 65,000 9915-49250 Transfer to CIP Fund 132,052 268,229 69,129 65,000 Total Capital Outlay FUND BALANCE RESERVES65 gg5,931 6,569 ,271 271 25500 Reserve 385,93165,271 271 Total Fund Balance Res. TOTAL 605,567 459,160 389,331 .65,271 122 1. 05/18/10 CITY OF DIAMOND BAR Traffic Improvement Fd (I 16) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $65,271 ESTIMATED RESOURCES Amount Budgeted: 65,271 Approp Fund Balance 65,271 Estimated Based on Proiections TOTAL EXPENDITURE BUDGET $65,271 TRANSFERS OUTAmount Budgeted: 65,000 Transfer to CIP Fund (9915-49250) 65,000 Neighborhood Traffic Management Mitigations FUND BALANCE RESERVES Amount Budgeted: 271 Fund Balance Reserves 271 123 05/18110 CITY OF DIAMOND BAR : >•:•:•::•:•:•:•:.:::.• :. •.•..: •.:.:;:.:>:::;::::: SPECIAL FUNDS BUDGETtihJI.oN::'; FY 2010-2011 Prop 42 - Traffic Congestion Relief Fund REVENUE HAS BEEN REPLACED BY NEW GAS TAX REVENUE - See FD 111 FUND DESCRIPTION: During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. The State halted distribution of these funds in 2006 but resumed distribution in FY08-09. These funds must be expended within the fiscal year after they have been received. Therefore funds received in FY09-10 must be expended by June 30, 2011. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31735 AB2928 - Traffic Cngstn Rel. 36100 Interest Revenue 39111 Transfer In - Gas Tax TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed 478,381 478,381 (29,157) 510,814 543,483 543,483 - 3,130 1,000 1,000 29,157 513,944 1,022,864 1,022,864 - 35,563 1,123,071 1,052,021 35,563 1,123,071 1,052,021 0 FUND BALANCE RESERVES 0 25500 Reserve 478, ,207) (29,157)381 (100,207) (28,157) 478,381 (100 0 Total Fund Balance Res. , TOTAL 513,944 1,022,864 1,022,864 0 NOTE: This Revenue has been replaced by additional Highway Users Tax which is recorded in the 111 -Gas Tax Fund 05/18/10 124 CITY OF DIAMOND BAR Prop 4.2 - Traffic Congestion Relief Fund (1 1 7) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $0 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (28,157) (28,157) Estimated Based on Projections AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 0 Replaced by Gas Tax Transfer in - Gas Tax Fund Amount Budgeted: 29,157 29,157 To Cover Anticipated Deficit TOTAL EXPENDITURE BUDGET $0 FUND BALANCE RESERVES Amount Budgeted: 0 Reserve (25500) n 125 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 AIR QUALITY IMPROVEMENT FUND 'FUNG?:T1�PE5� :�:�';?;Spe�lal;ReV�niie:;;: FUND DE6VK1• 11 -14 - This 1 -14 -This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. 126 05/18/10 FY 2008-09 FY 200940 FY 2009-10 Projected FY 2010-11 ' Proposed Actual Adjusted Budget ESTIMATED RESOURCES 103,553 145,617 145,617 128,417 25500 Approp Fund Balance 51,419 72,000 70,000 70,000 31810 Pollution Reduction Fees 345 4,000 1,500 500 36100 Interest Revenue 155,317 221,617 217,117 198,917 TOTAL OPERATING EXPENDITURES 39,350 5098-42205 Computer Maintenance 9,7 7,000 700 7,000 5098-42315 Membership/Dues 9,700 7,000 700 46,350 Total Operating Exp. PROFESSIONAL SERVICES 50,000 5098-44030 Prof Svcs - Data Processing 0 0 0 50,000 Total Prof. Svcs. CAPITAL OUTLAY 100,000 88,000 5098-46100 Auto Equipment 15,000 5098-46230 Computer Equip -Hardware 0 4,000 5098-46235 Computer Equip -Software 6,000 5098-46250 Misc Equipment 0 106,000 88,000 19,000 Total Capital Outlay FUND BALANCE RESERVES 145,617 108,617 128,417 83,567 25500 Reserve Total Fund Balance Res. 145,617 108,617 128,417 83,567 155,311 221,617 217,117 198,917 TOTAL 126 05/18/10 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (I 18) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $198,917 ESTIMATED RESOURCES Amount Budgeted: 128,417 p,pprop Fund Balance 128,417 Projected Pollution Reduction Fees (31810) Amount Budgeted: 70,000 70,000 Based on history Amount Budgeted: 500 Interest Revenue 500 Based on Experience TOTAL EXPENDITURE BUDGET $193,917 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 39,350 DB Intelligent Transportation Systems (DBITS) 20,000 Transcore (Traffic Signal Software - PW) 4,500 HP - Server Maintenance and support (3 -Servers) 7,000 Cisco Network HW Support Transit Pass Systems (On-line Sales) 5,000 GoVIS - TPS annual Maintenance & Support 350 eEye Digital Security - Secure IIS Maint. (Transit) 1,000 Verisign - SSL Certificate (Transit) HP - Server Maintenance and support (1 - Server) 1,500 Membership(Dues (42315) Amount Budgeted: 7,000 7,000 SGVCOG PROFESSIONAL SERVICES Amount Budgeted: eted: 50,000 Professional Services (44000) 50,000 DB Traffic Mgt Center Support CAPITAL OUTLAY Equip - Hardware (46230) Amount Budgeted: 15,000 Computer TPS HW Enhancements (Server) 12,500 2,500 DBITS HW Enhancements Computer Equip - Software (46235) Amount Budgeted: 4,000 4,000 TPS - System Enhancements FUND BALANCE RESERVES t Bud eted: 83,567 Reserve (25500) Amoun 9 83,567 127 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 Prop 1B Transportation Fund F�UNDTYVON 4 E?.E::::;:;:::: Special:2eveiiie;; FUND DESCRIPTION: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 113 provided bond funds to Cities to fund the maintenance and improvement of local transportation. facilities. This fund has been created to account for this money. TRANSFERS OUT 9915 49250 Transfer to CIP Fund 978,357 717,550 717,550 226,686 Total Capital Outlay 978,357 717,550 717,550 226,686 FUND BALANCE RESERVES 25500 Reserve 32,012 20,447 20,447 0 Total Fund Balance Res. 32,012 20,441 20,447 0 TOTAL 1,010,369 737,997 737,997 226,686 05/18/10 j 2 $ FY 2008-09 FY 2009-010 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 7,822 32,012 32,012 20,447 a 25500 CIP Reserve 978,357 700,985 700,985 205,239 31733 Prop Revenues 24,190 5,000 6,000 1,000 36100 Investment Earnings TOTAL 1,010,369 737,997 738,997 226,686 TRANSFERS OUT 9915 49250 Transfer to CIP Fund 978,357 717,550 717,550 226,686 Total Capital Outlay 978,357 717,550 717,550 226,686 FUND BALANCE RESERVES 25500 Reserve 32,012 20,447 20,447 0 Total Fund Balance Res. 32,012 20,441 20,447 0 TOTAL 1,010,369 737,997 737,997 226,686 05/18/10 j 2 $ CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $LLb,biSb ESTIMATED RESOURCES Amount Budgeted: 20,447 Approp Fund Balance 20,447 Reserved for Project Carryover Amount Budgeted: 205,239 Prop 1B Revenues 205,239 Based on Estimate Interest Revenue (36100) Amount Budgeted: 1,000 1,000 TOTAL EXPENDITURE BUDGET $226,686 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 226,686 Arterial Slurry Seal - Zone 5 226,686 FUND BALANCE RESERVES Amount Budgeted: 0 Reserve (25500) Reserved for project carryover 05118/10 1 2 9 CITY OF DIAMOND BAER SPECIAL FUNDS BUDGET FY 2010-2011 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34555 Quimby Fees 36100 Interest Revenue TOTAL FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed 410,917 420,555 420,555 342,307 9,638 12,000 4,000 500 420,555 432,555 424,555 342,807 TRANSFERS OUT 0 135,640 82,248 286,000 9915-49250 Transfer Out - CIP 0 135,640 82,248 286,000 Total Capital Outlay FUND BALANCE RESERVE 420,555 296,915 342,307 56,807 25500 Fund Balance Reserve 420,555 296,915 342,307 56,807 TOTAL 420,555432,555 424,555 342,807 05/18/10 130 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY 2010-2011 TOTAL RESOURCE BUDGET $342,807 ESTIMATED RESOURCES Amount Budgeted: 342,307 Approp Fund Balance 342,307 Quimby Fees (34555) Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 5 )0 500 TOTAL EXPENDITURE BUDGET $342,807 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 286,000 140,000 Washington Str Park - Construction 146,000 Silver Tip Mini Park Impr FUND BALANCE RESERVES Amount Budgeted: 56,807 Reserve (25500) 56,807 05/18/10 131 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 PROP A - SAFE NEIGHBORHOOD PARIS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. 05/18/10 132 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (17,792) 21,534 21,534 - 31815 Prop A -Safe Nghbrhd Pks 151,317 125,998 140,404 136,978 36100 Investment Earnings 594 - TOTAL 134,119 147,532 161,938 136,978 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 112,585 91,000 91,000 116,978 9915-49141 Transfer to LLAD 41 20,000, 9915-49250 Transfer to CIP Fund 70,938 70,938 Total Transfers Out 112,585 161,938 161,938 136,978 FUND BALANCE RESERVES 25500 Reserve 21,534 (14,406) 0 0 Total Fund Balance Res. 21,534 (14,406) 0 0 TOTAL 134,119 147,532 161,938 136,978 05/18/10 132 CITY OF DIAMOND BAR PROP A, SAFE NBRHD PKS FUND (123) FY 2010-2011 TOTAL RESOURCE BUDGET $136,978 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Prop A -Safe Nghbrhd Pks (31815) Amount Bud eted: g 136,978 136,978 TOTAL EXPENDITURE BUDGET $136,978 TRANSFERS OUT Transfer to Gen Fund (49001) Youth Master Plan Implementation Youth At Risk Program Amount Budgeted: 116,978 81,978 35,000 Transfer to LLAD 41 (49141) Youth at Risk Program Amount Budgeted: 20,000 20,000 FUND BALANCE RESERVES Amount Budgeted: 0 Reserve -Future Capital Imp (25500) g 133 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 om :eueiiue;;:oveinenf PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real. Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed 909,321 615,679 615,679 503,440 17,370 10,000 51000 1,000 926,691 625,679 620,679 504,440 121,932 12,967 12,967 121,932 12,967 12,967 150,000 8,946 - 8,946 150,000 0 0 180,134 128,557 104,272 470,821 180,134 128,557 104,272 470,821 FUND BALANCE RESERVES 25500 Reserve 615,679 386,332 503,440 33,619 Total Fund Balance Res. 615,679 385,332 503,440 33,619 TOTAL 926,691 677,856 620,679 504,440 05/18/10 134 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $504,440 ESTIiUTATED RESOURCES Approp Fund Balance (25500) t d Amount Budgee: 503,440 Estimated Based on Actual Exp. 503,440 Interest Revenue Amount Budgeted: 1,000 1,000 Based on Experience TOTAL EXPENDITURE BUDGET $504,440 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 470,821 Silvertip Mini Park 50,821 370,000 Washington Street Park Const 50,000 Syc Cyn Creek Bed Repair & Tot Lot Wall FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 33,619 33,619 05/18/10 135 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 COMMUNITY DEVELOPMENT BLOCK GRANT FUND F;UNfl;:TYPE::;::r:�.'•<`Speeal:Reueiise ?;•. ...... ii;ty?f3ev FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 62,500 102,777 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue 357,799 501,018 486,644 383,691 TOTAL 357,799 563,518 486,644 486,468 PERSONNEL SERVICES 22,890 21,240 21,240 22,000 XXXX-40010Salaries 440 160 160 - XXXX-40020 Over -time Wages 1,009 400 400 450 XXXX-40070CRY Paid.Benefits 450 4,175 3,750 3,750 3,870 XXXX-40080 Retirement 383 250 250 210 XXXX-40083 Worker's Comp. Exp. 108,084 140 140 140 XXXX-40084ShorULong Term Disability 144 188,769 320 330 XXXX-40085 Medicare 345 4,653 320 4,100 4,100 4,230 XXXX-40090 Benefit Allotment 33,480 30,360 30,360 31,230 Total Personnel 187,437 312,146 239,215 272,596 SUPPLIES 5215-41200 Operating Supplies 1,849 2,522 2,000 2,221 Total Supplies 1,849 2,522 2,000 2,221 OPERATING EXPENDITURES 1,009 1,300 650 5215-42115 Advertising 5215-42355 Contributions -Com Groups 25,940 29,442121 25,000 29,462 Total Operating Exp. 26,949 29,721 26,300 30,112 PROFESSIONAL SERVICES 108,084 188,769 188,769 125,309 5215-44000 Professional Services 108,084 188,769 188,769 125,309 Total Prof. Svcs. TRANSFERS OUT 25,000 9915-49001 Transfer to Gen Fd 9915-49250 Transfer to CIP Fund 187,437 312,146 239,215 272,596 Total Transfers Out 187,437 312,146 239,215 297,596 TOTAL 357,799 563,518 486,644 486,468 05/18/10 136 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $486,468 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 102,777 102,777 CDBG Revenue (31630) Amount Budgeted: 383,691 Based on CDC awarded amount 383,691 TOTAL EXPENDITURE BUDGET $486,468 PERSONNEL SERVICES Amount Budgeted: 31,230 Administration: Com Dev Director (D96906-10) 0.05 FT 8,080 Senior Accountant (D96906-10) 0.05 FT 5,510 Senior Program: Com Svcs - Coordinator (D96904-10) 0.26 FT 17,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,221 City Senior Program (D96904-10) 2,221 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 650 Public Hearing Notices (D96906-10) 650 Contributions -Com Groups (42355) Amount Budgeted: 29,462 YMCA Childcare & Day Camp (600873-10) 26,662 Senior Club Support (D96904-10) 2,800 125,309 PROFESSIONAL SERVICES Amount Budgeted: Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-10) 4,000 Contract Admin (D96906-10) 21,309 Home Improvement Loan Pgm (600503-10) 100,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 25,000 ADA Improvements - New Civic Center 25,000 05/18/10 137 CITY OF DIAMOND DAR CDBG Fund (125) BUDGET DISCUSSION FY10-11 Page 2 Transfer Out - CIP (9915-49250) Amount Budgeted: 272,596 Curb Ramp Inst -Adel, Grndl, Calbrn,G Prdos 116,617 263,o ADA Retrofit - Stardust, Silvertip & Longview. 52,800 ADA Retrofit - Silver Tip Minipark Const. 103,179 05/18/10 138 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-201125: CITIZENS OPTION FOR PUBLIC SAFETY FUND:TtOf3i.::<>. :::'Public........... FUND DESCRIPTION: e The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. funds which will be used to provide some at risk youth counseling, a contibution to There are some remaining Project Sister, and transfer to the General Fund to partially fund the, City's contracted Law Enforcement Technician. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 31855 Public Safety Grant- State 78,253 100,000 100,000 100,000 36100 Interest Revenue 1,993 75,302 1,500 1,200 119,315 119,315 1,000 94,615 25500 Fund Balance Reserve TOTAL 155,546 220,815 220,515 195,615 OPERATING EXPENDITURES 1,134 1,000 0 500 4411-42200 Equipment Maintenance 0 500 Total Operating Exp. 1,134 1,000 PROFESSIONAL SERVICES 4,600 6,900 4,600 7,500 4411-4400D Professional Svcs 4,600 6,900 4,600 7,500 Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment 499 31,000 10,000 6,000 Total Capital Outlay 499 31,000 10,000 6,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 30,000 111,300 111,300 104,000 30,000 111,300 111,300 104,000 FUND BALANCE RESERVE 119,315 70,615 94,615 77,615 25500 Fund Balance Reserve 119,315 70,615 94,615 77,615 TOTAL 155,548 220,815 220,515 195,615 05118/10 139 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $195,615 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 1.000 Fund Balance Reserve Amount Budgeted: 94,615 Estimated based on projections 94,615 TOTAL EXPENDITURE BUDGET $195,615 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,500 Project Sister 2,500 At Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 6,000 Replacmenet Printer 1,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 104,000 Law Enf Tech 84,000 Fingerprinting Program 20,000 FUND BALANCE RESERVES Amount Budgeted: 77,615 77,615 05/18/10 140 FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government It is required that these funds be used to enhance drug and law enforcement activities. 141 05/18/10 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 _ Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 8,395 10,000 2,5 2,000 36100 Interest Revenue 25500 Fund Balance Reserve 357,126 365,521 365,52211 364,221 TOTAL 365,521 375,521 368,021 366,221 CAPITAL OUTLAY 4,000 3,800 5,000 4411-46250 Misc Equipment 0 4,000 3,800 5,000 Total Capital Outlay TRANSFER -OUT 107,600 9915-49001 Transfer -out -General Fund 0 107,600 Total Transfer Out 0 FUND BALANCE RESERVE 365,521 371,521 364,221 253,621 25500 Fund Balance Reserve 365,521 371,521 364,221 253,621 TOTAL 365,521 375,521 366,021 366,221 141 05/18/10 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY 2010-2011 TOTAL RESOURCE BUDGET $366,221 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 364,221 Based on Projection 364,221 Interest Revenue (3610 0) Amount Budgeted: 2,000 Based on History 2,000 TOTAL EXPENDITURE BUDGET $366,221 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 5,000 TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: 107,600 Narcotic Deputy (STAR Program) 107,600 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 253,621 253,621 142 05/18/10 CITY OF DIAMOND BAR F.PNP.:�P..spe a(Rea ue;:: SPECIAL FUNDS BUDGET .. UNG1 ic5N:;:` .':btiC S FY 2010-2019 < :":: CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FYI 999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. CAPITAL OUTLAY 4411-46250 Misc Equipment FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Total Capital Outlay Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 56,646 1,500 56,646 51,646 31857 CA Law Enf Equip Pgm 1,843 1, 500 500 36100 Interest Revenue 25500 Fund Balance Reserve 80,106 56,664646 56,646 56,646 TOTAL 81,949 58,146 57,146 57,146 CONTRACT SERVICES 45401 CS -Sheriff Department _ n CAPITAL OUTLAY 4411-46250 Misc Equipment 25,303 56,646 500 5,500 Total Capital Outlay 25,303 55,646 500 5,500 FUND BALANCE RESERVE 56,646 1,500 56,646 51,646 25500 Fund Balance Reserve 56,646 1,500 56,646 51,646 TOTAL 81,949 58,146' 57,146 57,146 143 05/18/10 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FYI 0-1'1 TOTAL RESOURCE BUDGET $57,146 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 56,646 Estimated Based on Projectons 56,646 CA Law Enf Equip Pgm Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 500 500 TOTAL EXPENDITURE BUDGET $57,146 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,500 Presentation Laptop (Deputy St. Amant) 3,000 Sheriff Dept. Workgroup printer replacement 2,500 High Technology Equipment Requested by Sheriffs Dept. 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 51,646 51,646 144 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 Edward Byrne Justice Assistance Grant Fd FUNi1 TYP�:';;`y'$pe�iaf F�eWenue j::: -U C. .... Rut3f 5afeiy FUND DESCRIPTION: The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range of activitles to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 55,152 49,756 31651 Public Safety Grant- State 100 36100 Interest Revenue 12,000 25500 Fund Balance Reserve 55,152 49,856 12,OOD ° TOTAL TRANSFER -OUT 55,152 37,856 12,000 9915-49001 Transfer Out -General Fund 0 55,152 37,856 12,000 FUND BALANCE RESERVE 12,000 0 25500 Fund Balance Reserve 0 p 12,000 0 TOTAL 0 55,152 49,856 12,000 145 ns/18/10 CITY OF DIAMOND BAR Edward Byrne Justice Assistance Grant Fd BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $12,000 ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: 12,000 Projected Year End Estimates 12,000 TOTAL EXPENDITURE BUDGET $12,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 12,000 „ Special School Patrols 12,000 FUND BALANCE RESERVES Amount Budgeted: 0 146 05/18/10 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 LANDSCAPE MAINTENANCE - DIST #38.FUND fi7ND:TY......>< :;:;:5pecReVenue:::: e fiuNcTichl<::>;::aandscap;<:' utaa :: .:::::...... FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 45,279 46,463 46,463 - 30300 Prop Tx-Sp Assessment 265,034 267,810 267,810 267,810 36100 Interest Revenue 738 200 100 178,867 123,967 14,807 39001 Transfer in - General Fund TOTAL - 311,051 493,340 438,340 282,617 OPERATING EXPENDITURES 4,210 3,100 3,100 3,000 5538-42115 Advertising 102,716 165,000 110,000 105,000 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs 34,057 15,000 15,000 29,000 Total Operating Exp. 140,983 183,100 128,100 137,000 PROFESSIONAL SERVICES 3,848 4,000 4,000 4,000 5538-44000 Professional Services 3,848 4,000 4,000 4,000 Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services 119,757 141,980 141,980 141,617 Total Contract Svcs. 119,757 141,980 141,980 141,617 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects 164,260 164,260 Total Capital Imprvmnts 0 164,260 164,260 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 46,463 0 Total Fund Balance Res. 46,463 0 0 0 TOTAL 311,051 493,340 438,340 282,617 05/18/10 147 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $282,617 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Actual Fund Balance 0 Prop Tx -Sp Assessment (30300) Amount Budgeted: 267,810 267,810 Transfer In - General Fd (39001) Amount Budgeted: 14,807 To Cover Deficit - to be repaid to Gen Fd 14,807 TOTAL EXPENDITURE BUDGET $282,617 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 3,000 Annual Updates and Public Hearing Notices 3,000 Utilities (42126) Amount Budgeted: 105,000 Water 98,000 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 29,000 As -needed Maintenance 15,000 Replace Irrigation Heads w/Water Efficient Heads -6 medians 10,000 Replace Electrical Pedestals (2ea @ $2,000) 4,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,617 Contract Maintenance (Excel) 139,297 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 Maint. of New Area: Pathfinder @ Brea Canyon Rd 1,320 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 05/18/10 148 CITY OF DIAMOND BARFUN[7:TfPE....:..... SPECIAL FUNDS BUDGET FY 2010-2011 LANDSCAPE MAINTENANCE - DIST. #39 FUND . ci......venue FUNGIION:_....::.:La......pe:< EUNb;#;i`'::`:::::;`.;;:;:::::::;5:::':1:39:::>: >: FUND DESCRIPTION: The City- is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive assessment on their property taxes. This fund accounts for this districPs operations. a special FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 11,098 - - - 30300 Prop Tx-Sp Assessment 163,943 164,190 164,190 164,190 36100 Interest Revenue 51 - - 39001 Transfer In - General Fd 36,695 202,222 194,718 57,042 TOTAL 211,787 366,412 358,908 221,232 OPERATING EXPENDITURES 5539-42115 Advertising 2,561 2,600 2,600 2,500 5539-42126 Utilities 44,130 59,500 55,000 52,000 5539-42210 Maint. of Grounds/Bldgs 4,539 10,000 9,000 5,000 Total Operating Exp. 51,230 72,100 66,600 59,500 PROFESSIONAL SERVICES 5539-44000 Professional Services 5,218 5,000 4,600 4,500 Total Prof. Svcs. 5,218 5,000 4,600 4,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-45519 Weed Abatement 16,008 17,900 16,300 17,900 Total Contract Svcs. 155,339 157,232 155,632 157,232 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements 0 132,080 132,076 0 Total Capital Expenditures. 0 132,080 132,076 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 0 0 0 Total Fund Balance Res. 0 0 0 0 TOTAL 211,787 366,412 358,908 221,232 05/18/10 149 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $221,232 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Estimated Based on Projections Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190 164,190 Transfer In - General Fd (39001) Amount Budgeted: 57,042 To Cover Deficit - to be repaid to Gen Fd 57,042 TOTAL EXPENDITURE BUDGET $221,232 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,500 Annual Updates and Public Hearing Notices 2,500 Utilities (42126) Amount Budgeted: 52,000 Water 47,500 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 5,000 As -needed Maintenance 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 i Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel 139,332 Weed Abatement (45519) Amount Budgeted: 17,900 Weed Abatement 17,900 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 05/18/10 150 SPECIAL FUNDS BUDGET FY 2010-2011 LANDSCAPE MAINTENANCE - DIST. #41 FUND F- .-WV:TYPE %::5petial;ReV.......i FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district: FY 2008-09 FY 2009-010 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 79,088 91,456 91,456 40,911 30300. Prop Tx -Sp Assessment 121,845 122,157 122,157 122,157 36100 Interest Revenue 1,910 .2,500 600 300 39001 Transfer in - Gen Fd 139,292 87,870 39123 Transfer in - Prop A SP 20,000 TOTAL 202,843 355,405 302,083 183,368 OPERATING EXPENDITURES 5541-42115 Advertising 3,436 3,500 1,500 2,500 5541-42126 Utilities 30,326 77,000 .42,000 35,000 5541-42210 Maint. of Grounds/Bldgs 3,013 10,000 10,000 9,000 Total Operating Exp. 36,775 90,500 53,500 46,500 PROFESSIONAL SERVICES 5541-44000 Professional Services 4,723 5,060 4,475 4,500 Total Prof. Svcs. 4,723 5,060 4,475 4,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,727 49,730 5541-45519 CS-Weed/Pest Abatement 20,163 65,600 65,600 60,600 Total Contract Svcs. 69,889 115,330 115,327 110,330 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures 87,870 87,870 0 87,870 87,870 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 91,456 55,734 40,911 22,038 Total Fund Balance Res. 91,456 55,734 40,911 22,038 TOTAL 202,843 354,494 302,083 183,368 05/18/10 151 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $1a3,3ss ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 40,911 40,911 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Amount Budgeted: Interest Revenue Amount Budgeted: 300 300 Based on Experience 2,500 Transfer In - Prop A Safe Parks Fd Amount Budgeted: 20,000 To cover work done by CCC 20,000 TOTAL EXPENDITURE BUDGET $183,368 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Amount Budgeted: 2,500 Advertising (42115) Annual Updates and Public Hearing Notices 2,500 Utilities (42126) Amount Budgeted: 35,000 Water 33,000 2,000 Edison Maint. of Grounds/Bldgs (42210) Amount Budgeted: 9,000 As -needed Maintenance 7,000 2,000 Replace Electrical Pedestals (1 ea @ $2,000) PROFESSIONAL SERVICES Professional Services (44D00) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: 49,730 Excel Landscape Maint CS-WeedlPest Abafernent (45519) Amount Budgeted: 60,600 L.A. County Ag 22,600 18,000 Fire Brushing by Goats 20,000 Fire Brushing hand work by CCC FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 22,038 22,038 152 05118/10 153 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 10-11 Slurry Seal/Overlay - Areal ---' "" Arterial Slurry Seal - Zone 5 738,000 511,314 226,686 Total - Street improvement Projects 1,816,422 571,929 506,493 511,314 228,686 " Carry -Over from FY09-10 Traffic Management/5atety rrojects 250,000 14699" Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 22310 Neighborhood Traffic Management Mitigations 65,000 65,000 TS -Battery Backup System @ 10 Intersections 160,000 180,000 Total -Traffic Projects 495,000 65,000 250,000 180,000 Carry -Over from FY09-10 1 01 Measure R•,y � Miscellaneous Improvements 500,000 25408` Grand Ave Beautification - Montefino to ECL 550,000. 50,000 16,817 116,617 26410 Curb Ramp Istin - Calbme Adel/Gmdi & Gldn Prados 1 50,000 50,000 Median Mod - DBB @Clear Creek Cyn 165,000 165,000 Brea Cyn/Via Sorella Drainage Improvements 0 0 TOTAL 861,617 215,000 115,517 500,000 50,000 0 " Carry -Over from FY09-10 ns Rec Tralls u Rivers & Mt arks and Rec Improvements 76,230 304,920 25208" Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 381,150 510,000 140,000 370,000 26210 Washington Street Park - Construction 52,800 52,800 26310" ADA Retrofit - Stardust, Silvertip & Longview. 300,000 103,179 146,000 50,821 Silver Tip Mini Park Improvements 50,000950 50,000 Syc Cyn Creek Repair & Tot Lot Wall - Design 1,293, 155 ,979 286,000 470, 821 76,230 304,920 TOTAL • Carry -Over from FY09-10 FY 10-11 CIP Project's Grand Total $4,486,989 05118/10 N O " ' m '7Omm0f tphrCq lO r 0) m Oi m t0 d m N �t r r � oMrnov omm0000ro m O d7N Or Om W OOt7O N N m � tp��.-- O t0 NOOfU tDO 7 m V w 155 CITY OF DIAMOND BAR fyND:fxPE ;::':caPjtat:i'iojeeE:::`: • SPECIAL FUNDS BUDGET Fi�NG-'toN ;:` : ::: ;Gaolf;d:piDjec4 ;.:.:.: FY 2010-2011 5uhlr;$_ CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31330 Transprtn Tx - county Aid 31333 MTA - TransportationFds 31817 Prop 12 Revenue 31818 . Prop 40 Revenue 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 31821 Recreation Trails Grant 31835 Fed Grants - Sect 117 31841 ARRA Revenue 31883 Hazard Elimination Pgm 34550 Developer Fees 39001 Transfer in - General Fd 39110 Transfer in- Measure R 39111 Transfer in - Gas Tex 39112 Transfer in - Prop A 39113 Transfer in - Prop C Transit 39114 Transfer in - TEA 39116 Transfer in - Traf Imp Fund 39117 Transfer in - Prop 42 39119 Transfer in - TDA Fd 39120 Transfer in - Prop 1 B 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39155 Transfer in - CDBG-R TOTAL FY 2008.09 FY 200940 Actual Adjusted Budget FY 2009-10 FY 2010-11 Projected Proposed 1,006,837 511,314 (4,864,1903) (425,088) (185,715) 84,285 1,026,662 1,006,837 511,314 16,265 230,858 - 556,493 400 97,752 97,752 571,929 140,000 50,770 50,770 76,230 - 136,000 136,000 180,000 798,472 304,020 138,414 304,920 304,036 244,054 - 65,000 35,563 1,770,000 1,770,000 140,473 430,000 560,473 226,686 ( 425 O86) 250 000 82,248 250,000 1,865,901 1,026,662 1,006,837 215,000 1,816,422 495,000 230,858 230,858 556,493 400 90,000 90,000 571,929 50,770 50,770 5510-46416 Landscape & Irrigation Imp 571,186 710,100 710,100 180,000 798,472 500,000 108,000 500,000 132,052 244,054 69,129 65,000 35,563 1,123,071 1,052,021 9,756 978,356 1,145,179 1,145,179 226,686 ( 425 O86) 135,640 82,248 286,000 25500 Total Fund Balance Res. 70,938 70,938 0 180,134 104,272 104,272 470,821 187,437 312,146 239,215 272,596 102,540 102 540 579,413 9,264,629 7,584,585 4,486,989 CAPITAL OUTLAY 5510-46411 Street improvements 266,344 6,707,920 5,954,995 631,940 1,816,422 495,000 5510-46412 Traffic Mgt Improvements 549,774 43,463 831,940 11030,291 698,0840 1,293,950 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 6,356 5310-46420 Misc. Capital Improvements 100 138,462 299,566 881,6170 5510-46420 Misc. Capital Improvements 1,004,501 9,689,717 7,584,585 4,486 989 Total Capital Outlay FUND BALANCE RESERVES Reserve - Future Capital Imp ( 425 O86) (425 086) 0 25500 Total Fund Balance Res. (425,088) (425,088) 0 0 TOTAL 579,413 9,264,629 7,584,585 4,466,989 Note FY09-10 Columns Include Project Carry Overs from FY08-09 156 05/18/10 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION. FY10-11 TOTAL RESOURCE BUDGET $4,486,989 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: MTA -Transportation Funds Amount Budgeted: 511,314 Street Improvements 511,314 Rivers & Mountains Conservancy Amount Budgeted: 76,230 P&R Improvements 76,230 Recreation Trails Grant (31821) Amount Budgeted: 304,920 P & R Improvements 304,920 Developer Fees (34550) Amount Budgeted: 250,000 Traffic Management Improvements 250,000 Transfers In - General Fund (39001) Amount Budgeted: 215,000 Misc Improvements 215,000 Transfers In - Measure R (39110) Amount Budgeted: 556,493 Street Improvements 506,493 Misc Improvements 50,000 Transfers In - Gas Tax (39111) Amount Budgeted: 571,929 Street Improvements 571,929 Transfers In - Prop C (39113) Amount Budgeted: 180,000 Traffic Management Projects 180,000 Transfers In - ISTEA (39114) Amount Budgeted: 500,000 Misc Improvements 500,000 Transfer in - Traffic Improvement Fd (39116) Amount Budgeted: 65,000 Traffic Management Projects 65,000 T' -far In - ProD 1 B (391 20) Amount Budgeted: 226,686 Street Improvement Projects 226,686 Transfers In - (duimby (39122) Amount Budgeted: 286,000 Park & Rec Improvements 286.000 Trnncfarc In -Park Dev Fund (39124) Amount Budgeted: 470,821 Park & Rec Improvements 470,821 Transfers In - CDBG (39125) Amount Budgeted: 272,596 Park & Rec Improvements 155,979 Misc Improvements 116,617 05/18/10 157 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY10-11 PAGE 2 TOTAL EXPENDITURE BUDGET $4,486,989 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 1,816,422 01411 Slurry Seal/Overlay -Area 7 1,078,422 23911 Arterial Slurry Seal - Zone 5 738,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 495,000 14699 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 22311 Neighborhood Traffic Mgt Mitigations 55,000 TS - Battery Backup Syst @ 10 Intersections 180,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 1,293,950 2520s Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 381,150 Washington Street Park - Construction 510,000 ADA Retrofit -3 Mini Pks-Stardust, Silvertip & Lngview So 52,800 Silvertip Mini Park Improvements 300,000 Syc Cyn Creek Repair & Tot Lot Wall - Design 50,000 Misc Improvements Amount Budgeted: 881,617 Curb Ramp Instln - Calbrne Adel/Grndl & Gldn Prados 116,617 254os Grand Ave Beautification-Montefino to ECL 550,000 Med Mods - DBB @ Clear Creek Cyn 50,000 Brea Cyn/Via Sorella Drainage Impr 165,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 05/18/10 158 #.®R,, tom, k t_ -, 159 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other city funds afforded protection under the program based upon each of the funds exposure to liability. OTHER EXPENDITURES 4081-47200 Insurance Expenditures FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 4081-47210 Insurance Deposits _ Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 1,025,011 1,093,965 1,093,965 1,095,371 25500 Approp Fund Balance 26,450 20,000 9,000 9,000 36100 Interest Revenue 39001 Transfer inT Fund 2831.. 1 479,621 365,656 1,468 621 3136,006 1,490,377 TOTAL 1 1,283,1.. 1,113,965 1,095,371 1,000,000 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 55,915 117,503 125,097 248,153 7,700 482,677 4081-47210 Insurance Deposits 133,281 248,153 4061-47221 Insured Losses 189,196 365,656 373,250 490,377 Total Other Exp. FUND BALANCE RESERVE 1,093,965 1,113,965 1,095,371 1,000,000 25500 Fund Balance Reserve 1,093,965 1,113,965 1,095,371 1,000,000 Total Fund Balance Res. TOTAL 1,283,161 1,479,621 1,468,621 1,490,377 160 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $1,490,377 ESTIfUTATED RESOURCES Approp Fund Balance Amount Budgeted: 1,095,371 Estimated Based on Projections 1,095,371 Interest Revenue (36100) Amount Budgeted: 9,000 Based on history 9,000 Transfer In -General Fund (39001) Amount Budgeted: 386,006 386,006 TOTAL EXPENDITURE BUDGET $1,490,377 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 7,700 Crime Insurance Renewal 1,500 Property Insurance 6,200 Insurance Deposits (47210) Amount Budgeted: 482,677 Insurance Deposits 482,677 FUND BALANCE RESERVES Amount Budgeted: 1,000,000 Reserve (25500) 1,000,000 161 SPECIAL FUNDS BUDGET FY 2010-2011 EQUIPMENT REPLACEMENT FUND (VEHICLES) ERN kSvc.::::..:.��pplacemt:: FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. CAPITAL OUTLAY 0 0 0 60,000 4090-46100 Auto Equipment 0 0 0 60,000 FUND BALANCE RESERVE 21,838 2,438 2,738 0 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 246,925 248,925 248,624 189,624 Total Fund Balance Res. 268,763 249,363 251,362 189;624 TOTAL 288,241 266,763 270,762 252,362 162 nGI�Rl1n FY 2008-09 FY 2009-10 FY 2009-10 FY 201,0-11 _ Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 41,238 21,8313 21,760 2,738 25500 Restricted Fund Balance 222,382 246,925 242,000 ,624 248,000 25500 Unrestricted Fund Balance 5,221 36100 Investment Revenue - 39001 Transfer in -General Fd19,400 288,241 268,763 270,762 252,362 TOTAL OPERATING EXPENSE 19,478 19,400 19,400 2,738 4090-42215 Depreciation Expense 19,478 19,400 19,400 2,738 CAPITAL OUTLAY 0 0 0 60,000 4090-46100 Auto Equipment 0 0 0 60,000 FUND BALANCE RESERVE 21,838 2,438 2,738 0 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 246,925 248,925 248,624 189,624 Total Fund Balance Res. 268,763 249,363 251,362 189;624 TOTAL 288,241 266,763 270,762 252,362 162 nGI�Rl1n CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY 2010-2011 TOTAL RESOURCE BUDGET $252,362 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Bu2,738 2,738 d: t dgee Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 248,624 248,624 Estimated Based on Projections Interest Revenue (36100) Amount1,000 1,000 eted: Budg Based on History 0 Transfer In -General Fd (39001) TOTAL EXPENDITURE BUDGET $252,362 OPERATING EXPENDITURES Budgeted: d Buge Depreciation Expense (4090-42215) Amount 2,738 2,738 CAPITAL OUTLAY 60,000 Auto Equipment (46100) Amount Budgeted: 60,000 Purchase of Two Pickup Trucks FUND BALANCE RESERVES Amount Budgeted: 0 Restricted Fund Balance (25500) 0 Year End Book Value of Equipment Unrestricted Fund Amount Budgeted: Balance (25500) 189,624 189,624 Based on Budget 163 n�ra Qr�n CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 COMPUTER EQUIPMENT REPLACEMENT FUND WiE �:::;` ::;:acemt� :::: FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. 164 -I . FY2008-09 FY 20094 D FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed ESTIMATED RESOURCES 8,306 10,000 4,000 2,000 36100 investment Revenue Transfer in - General Fund 159,500 50,000 50,000 159,500 149,700 39001 25500 Restricted Fund Balance 373,964 14,367 472 189 472,189 206,189 25500 Unrestricted Fund Balance 541,770 546,556 526,188 517,389 TOTAL OPERATING EXPENDITURES 3,592 38,250 10,300 101,400 4090-42215 Depreciation - Expense 3 592 38,250 10,300 101,400 Total Operating Exp CAPITAL OUTLAY000 51, 167,000 160,000 347,000 46230 Computer Equip -Hardware 0 0 0 46235 Computer Equip -Software 14,000 65,989 167,000 160,000 347,000 Total Capital Outlay FUND BALANCE RESERVE 128,750 149,700 0 25500 Restricted Fund Balance 472,189 212,556 206,189 68,989 25500 Unrestricted Fund Balance 472,189 341,306 355,869 68,989 Total Fund Balance Res, TOTAL 541,770 546,556 526,189 517,389 164 -I . CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY10-11 70TAL RESOURCE BUDGET $517,389 ESTIMATED RESOURCES Budgeted: Interest Revenue (36100) Amount2,000 2,000 Budgeted: dge Transfer In -General Fund (39001) Amount Bu159,500 159,500 Transfer In Limited due to Economy Amount Budgeted: 355,889 Fund Balance Reserves 149,700 Restricted Fund Balance Reserves 206,189 Unrestricted Fund Balance Reserves TOTAL EXPENDITURE BUDGET $517,389 OPERATING EXPENDITURES Aunt Budgeted: mount 101,400 Depreciation Exp (4221 32,000 Exisiting Hardware New Hardware (assumed .75 year) 69,400 CAPITAL OUTLAY d: t Computer Equip -Hardware (46230) Amount Budgee 347,000 Printers - CH & DBC 3,000 16,000 Blue Print Copier replacement 4,000 Specialized Workstation repiacment (A/C. EOC) 125,000 Network Gear Replacment (No -to -exceed amount) 150,000 Phone System Replacmeht (Not -to -exceed amount) 49,000 Server refresh (4 servers) Computer Equip -Software (46235) Amount Budgeted: 0 NIA this Fiscal year FUND BALANCE RESERVES Amount Budgeted: Restricted Fund Balance (25500) 0 Fund Balance Reserves Unrestricted Fund Balance (25500) Amount Budgeted: 68,989 68,989 Based on Budget 165 ID rao B�fQ VOLUNTARY ■ REQUEST . ■ SS T TO: CITYCLERK FROM: `Se,'_��O(e— DATE: v ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: PHONE: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. 1 r Signature This document is a public record subject to disclosure under the Public Records Act. o {98• _ VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK td ,,�� FROM: AWA J"�L DATE: �' /F0 ADDRESS: `■' PHONE: 56-U. 2S/ 655 ORGANIZATION: A• ;�tYl-CmiIf AGENDA#/SUBJECT: Lair/V b1A1// M In 7)bl>,,iA I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. f 7- /M pwf Signature This document is a public record subject to disclosure under the Public Records Act TO: CITY CLERK 10_ FROM: V SS -P DATE: ' ADDRESS: 2l SS Lt.,cL+'s PHONE: �t o �� / Z - ORGANIZATION: �; ( j L-7 AGENDA#/SUBJECT: I expect to address the Council on the eabject agenda/subject item. Please have the Council Minutes reflect my name and address as written Signature �Q This document is a public record subject to disclosure under the Public Records Act. Will 1 I' �tsan - VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: o t4 ►,3 fy_�AR'�Y-) DATE: /dpl- ADDRESS: OONE: c''n ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. n Ver zrgnaiure This document is a public record subject to disclosure une Public Records Act.