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HomeMy WebLinkAbout05/04/2010Cil 1 of Diamond Bar City Council Agenda Tuesday, May 4, 2010 5:15 p.m. — Study Session Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Carol Herrera Steve Tye Mayor Mayor Pro Tem Ling -Ling Chang Ron Everett jack Tanaka Council Member Council Member Council Member City Manager James DeStefano 9 City Attorney Michael Jenkins City Clerk Tomm ye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. .Vf,. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 4, 2010 Next Resolution No. 2010-13 Next Ordinance No. 03 (2010) STUDY SESSION: 5:15 p.m., Room CC -8 ► Review of Draft Budget for FY 2010-11 —Discussion and Action. ► City Fees — Discussion. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Ahmad H. Sakr, PhD Islamic Education Center Council Members Chang, Everett, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate of Recognition to 2009-10 Lions International Peace Poster Contest Winner Rena Jiang, 7th Grade Chaparral Middle School. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. May 4, 2010 PAGE 2 1.2 Presentation of Certificates of Recognition to the Diamond Bar National Junior Basketball team and coaches "The Destroyers". NEW BUSINESS OF THE MONTH: 1.3 Presentation of Certificate Plaque to 101 Cafe, 2763 S. Diamond Bar Blvd., as New Business of the Month, for May 2010. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Video Presentation by Los Angeles County Sheriff Deputy Mark St. Amant regarding Earthquake Preparedness. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 11, 2010 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.2 Traffic and Transportation Commission Meeting — May 13, 2010 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.3 City Council Meeting — May 18, 2010 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of April 20, 2010 —Approve as submitted. (b) Regular Meeting of April 20, 2010 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes — Regular Meeting of March 25, 2010 - Receive and file. May 4, 2010 PAGE 3 6.3 Planning Commission Minutes: (a) Regular Meeting of March 23, 2010 -Receive and file. (b) Regular Meeting of April 13, 2010 —Receive and file. 6.4 Ratification of Check Register — Dated April 15, 2010 through April 28, 2010 totaling $1,167,092.22. Requested by: Finance Department 6.5 Treasurer's Statement - Month of March, 2010. Recommended Action: Approve. Requested by: Finance Department 6.6 Approve Notice of Completion for the 2009-10 Community Development Block Grant (CDBG) Curb Ramp Installation Project in the Vicinity of Castle Rock Elementary School. Recommended Action: Approve. Requested by: Public Works Department 6.7 Approve Notice of Completion for the 2009-10 Community Development Block Grant Recovery (CDBG-R) Curb Ramp Installation Project in the Vicinity of Evergreen Springs Elementary School. Recommended Action: Approve. Requested by: Public Works Department 6.8 (a) Approve Appropriation of $62,500 of Unallocated Community Development Block Grant (CDBG) Funds to the City's Home Improvement Program. Recommended Action: Approve. (b) Authorize the City Manager to Approve Amendment No. 2 to the Professional Services Agreement with SJC 3 Consultants in the Amount of $7,500 for a Not -to -Exceed Amount of $32,500 to Administer the City's Home Improvement Program (HIP). Recommended Action: Authorize and Approve. Requested by: City Manager May 4, 2010 PAGE 4 7. PUBLIC HEARINGS: 7.1 Public Hearing — Ordinance No. OX (2010): An Ordinance of the City Council of the City of Diamond Bar Amending the Zoning Regulations Governing Group Homes and Adopting Provisions for Reasonable Accommodation. Recommended Action: Receive Staff's Report; Open the Public Hearing; Receive testimony; Close the Public Hearing and Approve for First Reading by Title Only, Waive full Reading of Ordinance No. 0X(2010). Requested by: Community Development Department 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. SS#1 City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2010-2011 General Fund Budget City Council Study Session May 4, 2010 Introduction In FY 09-10, difficult economic conditions across the nation made the budgeting process a challenge for even the most fiscally sound government agencies. Instability in the California and U.S. economy and reduced consumer confidence will continue to impact Diamond Bar's expected revenues in FY 10-11. Staff expects reduced or flat property, sales, and TOT tax receipts due to property reassessments from a decline in property values and the overall drop in consumer spending and confidence. Returns on City investments, despite a sizable reserve fund, have been reduced with record low interest rates. The downturn has also severely impacted new construction, limiting the City's potential to generate development based revenue. In addition, the potential for further State raids on local funding sources remains a strong possibility. Recent U.S. Commerce Department reports do indicate that the economy is now growing. While there are some signs pointing toward national economic recovery, conservative forecasts indicate that meaningful improvement may not be realized until the 2013-14 fiscal year. City Manaqer's Draft Recommended Budget The City Manager's Draft Recommended FY 10-11 General Fund Budget addresses these new economic realities, while maintaining service levels to the community. Using already reduced FY 09-10 mid -year budget levels as a baseline, FY 10-11 expenditures were maintained at or below those levels wherever possible to account for expected revenue reductions. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund Estimated Resources of $18,918,195 with anticipated appropriations of $18,780,615, resulting in a surplus of $137,580. The draft budget includes a use of $401,529 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from $30,441,634 to $30,141,825, a difference of $299,809. And as has become custom, the Council's proposed Goals & Objectives for the new fiscal year have been included for review with the draft budget. Staff has incorporated the Council's comments from the April 20 Study Session discussion, and at the direction of the Council, is in the process of researching several potential new items. Staff will report back to the Council on these items. Estimated Resources The current draft FY 10-11 General Fund Budget estimates resources in the amount of $18,918,195. To provide context, actual resources collected in FY 08- 09 were $21,564,680, a clear indication of the current economic situation. • Property Taxes — Property tax revenues are estimated at $3,840,000, slightly higher than projected 09-10 levels. However, as mentioned above, staff believes that as more property reassessments are conducted in the next few years to reflect current real estate market levels, revenues will drop or remain flat. Other Taxes & Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to current economic conditions, consumer - based tax receipt estimates have been reduced along with the City's portion of Gas Co. Franchise fees. The new waste hauler agreements will include franchise fees that will increase expected revenues in this category by approximately $600,000 despite flat consumer tax revenues for the year. • State Subventions — It is expected that revenues in this category will remain nearly even with FY 09-10 at $4,610,000. • From Other Agencies — Staff expects limited additional funds to be available from other agencies, and has budgeted only $10,000 in this category. The drop from FY 09-10 is primarily due to the one-time MWD grant of nearly $170,000 received last year to implement the centralized irrigation control system. • Current Service Charges — Estimated resources in this category are up approximately $350,000 over FY 09-10 projections to $1,872,628, primarily due to the revenues generated by the new waste hauler agreements. • Investment Earnings — National economic conditions continue to limit investment growth, as record -low investment yields remain. Thus, staff expects investment earnings to remain static with FY 09-10 projections at $300,000. 2 Estimated Appropriations The current draft FY 10-11 General Fund Budget estimates appropriations in the amount of $18,780,615. The following are items of significance which have been incorporated into the recommended budget. • Personnel — There is a 2.4% cost of living adjustment (COLA) based on the federal CPI index for the year ending March 2010 incorporated in the budget at this time. The COLA results in $127,000 in additional personnel costs. The last COLA provided to the employees occurred in FY 08-09. The budget also includes four vacant positions that have been "frozen", including a benefitted part-time Senior Office Specialist (Finance), a Senior Management Analyst (Public Works/City Manager), a Recreation Superintendent (Community Services), and Administrative Assistant (Community Services). These positions are budgeted at 50%, resulting in a total savings of $168,188 in salaries and benefits. Benefit Allotment - The City currently provides a monthly benefit allotment of $945 for full-time non-exempt staff and $975 for full-time exempt staff and City Council Members. An additional $25 to these employee's monthly benefit allotment has been included in the FY 10-11 budget at a total cost of $17,250 to account for ever-increasing healthcare costs. Law Enforcement — The City's contract for law enforcement services is slated to increase by 2% for FY 10-11, for a total estimated cost of $5,554,800. Overall Sheriffs staffing levels in Diamond Bar remain unchanged from FY 09-10. Final FY 09-10 expenditure projections are lower than the mid -year levels due to a position vacancy and lower than expected liability trust fund charges. CJPIA Liability/Worker's Comp. Insurance Premium Increase - The City's liability and worker's compensation insurance provider, California Joint Powers Insurance Authority (CJPIA) provides coverage to its members through a pooled formula based on exposure and overall losses. Recently, the CJPIA board voted to implement a fundamentally different formula for the FY 10-11 year, resulting in nearly $125,000 in additional insurance premiums for Diamond Bar. The draft budget accounts for this additional cost with existing resources without dipping into reserves. K3 Use of Fund Balance Reserves The proposed FY 10-11 General Fund Budget includes the use of a total of $401,529 in reserves to fund the following expenditures: • Capital Improvement Projects (CIP) - $215,000 in reserves are budgeted to fund miscellaneous infrastructure improvements, including $50,000 for the Grand Avenue Beautification Project (from Montefino to the eastern City Limits) and $165,000 for drainage improvements at Brea Canyon Road and Via Sorella. Economic Development — In 2001, the Council informally began the practice of utilizing General Fund reserves to fund economic development projects. This fiscal year, $112,500 in reserves are proposed to fund non -personnel expenditures including further specific planning work. Due to a drop in development activity, this contribution has been reduced from $307,000 in FY 09-10. Transfer Out — LLADS — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the general Fund. In FY 10-11, a total of $74,029 ($19,487 for District 38 and $54,542 for District 39) is required to maintain service levels. Staff recommends this be funded with reserves. This recommendation is approximately $66,600 less than the reserve contribution in FY 09-10. Costs for District operations continue to grow. It should be noted that three years ago a decision was reached to no longer utilize the District resources to fund personnel costs directly associated with District operations. The result is a continual increase in the overall contribution from the General Fund to operate the Special Districts. Civic Center Project The decision to purchase a new permanent home for City Hall, incorporating the potential of a relocated and significantly larger community library, will also impact the FY 10-11 and future budgets. The use of General Fund reserves to purchase the $9,917,100 two-story 57,000 square foot building will preserve the opportunity to backfill those resources, through a financing vehicle, up to 18 - months after close of escrow. Escrow is expected to conclude by the end of the FY 09-10 budget year. A budget for interior construction, furnishing, and relocation, currently estimated at $2,000,000 will be developed and presented on May 18, 2010. As escrow is anticipated to close prior to the conclusion of the FY 09-10 budget year and since the Council has not yet determined the final method of financing the new building, staff has not incorporated the purchase of the building nor 4 potential impacts of a debt service payment into the FY 10-11 draft budget figures. In the event the Council chooses to issue bonds or secure a private placement, an additional annual expenditure of approximately $650,000 would be encumbered. Conclusion With overall costs expected to rise and overall revenues expected to be flat or reduced for the next few budget years, it is possible that reserves may be required to fund a portion of current service levels. The economy will rebound and our traditional revenue resources will recover. However, continued support from the managers of the city operating departments and innovative methods to maintain service levels at the lowest possible costs combined with prudent budgeting and resource management will be required for the next few years to maintain the outstanding services levels provided for our residents and business operators. The final draft of the FY 10-11 City Manager's Recommended Budget will be discussed during the May 18, 2010 Study Session. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, the Civic Center budget and the Capital Improvement Project plan. Staff anticipates the final budget will be presented to the Council for adoption during the regular meeting that evening. 5 CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and Members of the City Council From: Ryan McLean, Assistant to the City Manager I'" Date: May 4, 2010 SUBJECT: FY 2010-2011 Council Goals & Objectives Discussion At the April 20 Study Session, the Council discussed FY 10-11 Goals & Objectives, approving a series of staff recommendations (shown in red below) and considering five additional items, as follows: 1. Development of a City Dog Park 2. Creation of a Public Safety Committee 3. Creation of an Economic Development Committee 4. Facilitation of Parent Groups in Both School Districts 5. Consideration of Public/Private Funding Partnerships The Council has directed staff to research the feasibility of each of these items so they may be considered before being placed on the Goals & Objectives list. Staff is in the process of doing so and will report back to the Council in the coming months. 1. TRAFFIC MITIGATION • Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. Work with federal representatives to ensure the project is on the next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21St Century (MAP -21)". • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. • Develop the Four Corners Transportation Coalition (FCTC) and implement the four priority projects as identified by the Coalition. • Support and participate in the completion of the Lemon Avenue on and off ramp project. • Monitor and evaluate the Neighborhood Traffic Management Plan solutions, the Traffic Signal Interconnect project, and the DB Traffic Management System (TMS). 2. FISCAL RESPONSIBILITY/ECONOMIC DEVELOPMENT • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D). • Identify and implement development opportunities for the former Honda dealership property that will result in the greatest net benefit to the community. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. 3. COMMUNICATIONS • Encourage public participation and communication and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. 4. OTHER ITEMS • Update the City's Solid Waste Ordinance • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. • Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary School. • Develop and implement appropriate sustainability programs identified in the Council's adopted sustainability report. • Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by mid -2011. • Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility. • Develop contingency plans for the first floor space should the County Library choose not to relocate to the new City Hall facility. CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2010-11 APPROPRIATIONS City Council FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 City Attorney Actual Adjusted Projected Proposed ESTIMATED RESOURCES 972,780 1,098,240 1,D24,700 1,003,990 Property Taxes $3,967,388 $4,628,200 $3,810,000 $3,840,000 Other Taxes 5,151,988 4,451,000 4,614,000 5,222,000 State Subventions 4,721,405 4,610,000 4,611,000 4,610,000 From Other Agencies 558,442 381,888 181,888 10,000 Fines and Forfeitures 601,532 566,900 541,60Q 523,500 Current Services Charges 1,537,823 1,667,642 1,490,200\ 1,872,628 Use of Money & Property 1,718,663 1,128,340 1,146,300 1,169,500 Transfers -In Other Funds 1,404,843 1,533,352 1,329,512 1,269,038 Fd Balance Reserves 1,902,596 1,558,324 1,142,824 401,529 Total Estimated Resources $21,564,680 $20,525,646 $18,867,324 $18,918,195 APPROPRIATIONS City Council $145,035 $177,600 $172,075 $163,000 City Attorney 463,059 195,OD0 155,000 185,000 City Manager/City Clerk 972,780 1,098,240 1,D24,700 1,003,990 Finance 408,762 438,400 418,725 438,520 Human Resources 190,660 226,130 171,530 206,280 Information Systems 945,849 751,000 752,115 739,785 General Government 1,877,371 1,391,040 1,326,050 1,320,400 Civic Center Public Information 513,420 521,620 519,640 515,470 Economic Development 323,183 389,000 112,200 196,600 Law Enforcement 5,202,047 5,416,252 5,248,300 5,549,800 Volunteer Patrol 4,649 9,250 7,000 9,250 Fire 7,359 11,360 7,360 11,500 Animal Control 124,181 132,000 127,000 131,780 Emergency Preparedness 37,706 60,640 49,150 76,140 Community Dev./Planning 509,170 501,020 448,720 517,770 Building & Safety 310,626 332,800 269,800 339,150 Neighborhood Improvement 294,478 296,900 282,800 310,750 Community Services Admin 343,909 387,760 389,585 317,190 Diamond Bar Center - Oper. 777,665 888,990 888,990 851,800 Park Operations 994,717 1,003,760 1,013,120 892,050 Recreation 1,556,989 1,652,890 1,651,290 1,702,455 Public Works - Admin 712,514 635,350 620,660 591,850 Engineering 385,436 373,400 355,210 299,850 Road Maintenance 1,191,136 1,210,650 1,195,350 1,211,500 Landscape Maintenance 324,571 325,485 325,485 341,500 Transfer -Out Other Funds 2,316,802 1,151,037 988,211 857,235 Total Appropriations 20,934,074 19,577,574 18,520,066 18,780,615 Excess Resources over Appropriations $630,606 $948,072 $347,258 $137,580 Fund Balance Reserves @Beg of Year 32,925,529 31,653,539 31,653,539 30,441,634 Less Appropriations Carry Over (416,339) (416,339) Less Uses of Fd Bal Reserves (1,902,596) (1,558,324) (1,142,824) (401,529) Estimated Fd Bal Reserves @ 06130 31,653,539 30,626,948 30,441,634 30,177,685 Uses of Fund Balance Reserves: City Hall Expansion 50,000 0 Library Improvements 40,000 Economic Development 308,000 32,500 112,500 Irrigation Controller System 576,000 576,000 Transfer out - LLADS 136,171 136,171 74,029 Transfer out - Self Ins Fd 248,153 248,153 Transfer out - CIP Fund 1,902,596 200,000 150,000 215,000 1,902,596 1,558,324 1,142,824 401,529 05/04/10 GENERAL FUND REVENUE CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed Property Taxes 30,000 33,000 35,000 194,547 30010 Current Secured 3,557,389 3,500,000 3,500,000 3,525,000 30020 Current Unsecured 169,544 165,000 165,000 165,000 30050 Supplemental Roll 185,537 170,000 110,000 110,000 30100 Prior Year Property Tax 4,755 5,000 5,000 5,000 30200 Misc. Property Taxes 2,037 768,200 1D, 000 15,000 30250 Interest Penalties & Delinquencies 48,126 20,000 20,000 20,000 Fines & Forfeitures Total Property Taxes 3,967,388 4,628,200 3,810,000 3,840,000 Other Taxes 396,666 370,000 350,000 335,000 32200 31010 Sales Tax 2,166,782 2,150,000 2,299,000 2,350,000 31011 Sales Tax Compensation Fund 1,059,727 436,000 437,000 766,000 31200 Transient Occupancy Tax 633,075 575,000 565,000 570,000 31210 Franchise Tax 1,093,039 1,065,000 1,100,000 1,306,000 31250 Property Transfer Tax 199,365 225,000 213,000 230,000 Total Fines & Forfeitures Total Other Taxes 5,151,988 4,451,000 4,614,000 5,222,000 Subventions - State: 31340 Homeowners Exemption 31700 Motor Vehicle in Lieu (VLF) 31701 VLF - Property Tax in Lieu Total Subventions -State 33,888 30,000 33,000 35,000 194,547 160,000 152,000 155,000 4,492,970 4,420,000 4,426,000 4,420,000 4,721,405 4,610,000 4,611,000 4,610,000 From Other Agencies 31620 FEMA Revenue 200,000 31635 Fed Grants - 247,500 0 31856 Ofc of Tr Safety Grants 10,942 15,000 15,000 10,000 31900 lntergovt Revenue - Other Cities 30D,000 0 31955 MWD Wtr Conservation Grant 166,888 166,888 Total From Other Agencies 558,442 381,888 181,888 10,000 Fines & Forfeitures 32150 Vehicle Code Fines 396,666 370,000 350,000 335,000 32200 General Fines 24,311 25,000 25,000 24,000 32210 Municipal Code Fines 1,400 1,400 1,000 32230 Parking Fines 167,655 155,DD0 150,000 145,000 32250 Vehicle Impound Fees 12,900 15,000 15,000 18,000 32270 False Alarm Fees 0 500 200 500 Total Fines & Forfeitures 601,532 566,900 541,600 523,500 Current Service Charges: Building Fees: 34110 Building Permits 171,359 209,400 175,000 215,700 34120 Plumbing Permits 19,878 17,600 17,600 18,130 34130 Electrical Permits 24,824 21,100 21,100 21,800 34140 Mechanical Permits 12,132 14,100 14,100 14,500 34200 Permit Issuance Fee 33,411 33,200 33,000 34,200 34250 Inspection Fees 7,905 7,750 8,000 8,000 34300 Plan Check Fees 146,294 149,550 145,000 154,000 34310 Plan Retention Fee 2,836 4,000 4,000 4,000 34350 SMIP Fees 1,984 100 700 1,000 34355 Building Standards Adm Fee 338 200 200 200 Sub -Total 420,961 457,000 418,700 471,530 Planning Fees: 34430 Current Planning Fees 63,141 60,000 55,000 55,000 34560 Business License Fees 10,936 13,000 13,000 15,000 34561 Business License Late Fees 110 1,000 1,000 1,000 Sub -Total 74,187 74,000 69,000 71,000 05/04/10 4 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2010-2011 Recreation Fees: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Community Activities 78,318 Actual Adjusted Projected Proposed Engineering Fees: 52,853 53,400 52,000 61,590 34610 Engr - Plan Check Fees 32,829 47,000 50,000 45,000 34620 Engr - Permit Issuance Fee 3,775 3,500 3,500 3,500 34630 Engr - Encroachment Fees 8,341 8,000 8,000 8,000 34640 Engr- Inspections Fees 31,326 25,000 22,000 20,000 34650 Soils/Traffic/Misc Engring Fees 47,347 50,000 45,000 50,000 34660 Traffic Mitigation - Engineering 67,252 82,000 0 67,000 34662 Waste Hauler Fees 1,490,200 1,872,628 Use of Money 200,000 34665 Industrial Waste Fees 17,602 30,000 17,000 20,000 792,385 Sub -Total 208,472 245,500 145,500 413,500 Recreation Fees: 34720 Community Activities 78,318 89,150 80,000 93,000 34730 Senior Activities 52,853 53,400 52,000 61,590 34740 Athletics 93,095 107,392 95,000 105,862 34760 Fee Programs 205,439 237,600 225,000 245,646 34780 Contract Classes 311,998 310,000 310,000 315,000 34800 Special Event Fees 92,500 93,600 95,000 95,500 Sub -Total 834,203 891,142 857,000 916,598 Total Current Service Charges 1,537,823 1,667,642 1,490,200 1,872,628 Use of Money and Property: 361 OD Investment Earnings 792,385 300,000 300,000 300,000 36600 Returned Check Charges (5,603) 1,000 1,000 1,000 36610 Rents & Concessions 156,562 174,000 174,000 186,000 36615 DB Center Rental 664,793 580,000 610,000 615,000 36620 Heritage Pk Bldg Rental 31,050 25,000 25,000 25,000 36625 Parks & Fields Rental 18,672 21,330 25,000 25,000 36630 Sale of Fixed Assets 797 1,000 200 1,000 36636 Utility Easement 1,000 1,000 1,000 36640 Sale of Promotional Items 500 100 500 36650 Sale of Printed Material 4,419 2,500 3,500 3,000 36660 Donations 13,706 5,010 3,500 5,000 36800 Property Damage - Pub Wks 35,056 10,000 0 2,000 36810 Property Damage - Parks 4,543 5,000 2,000 4,OOD 36900 Miscellaneous Revenue 2,283 1,000 1,000 1,000 Total Use of Money and Property 1,718,663 1.128,34D 1,146,300 1,169,50D Transfers In -Other Funds: 39110 Transfer in - Measure R 80,000 80,000 39111 Transferin- Gas Tax Fund 1,096,900 1,011,90D 808,060 946,060 39113 Transfer In - Prop C Fund 9,000 9,000 9,000 0 39115 Transfer In - Int. Waste Mgt. Fd 156,358 175,000 175,000 90,000 39123 Transferin - Safe Parks 112,585 91,000 91,000 116,978 39126 Transfer !n - COPS Fund 30,000 111,300 111,300 104,000 39129 Transfer In - EB Justice Grant Fd 55,152 55,152 12,000 Total Transfers In -Other Funds 1,404,843 1,533,352 1,329,512 1,269,038 Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL 05/04/10 1,902,596 1,558,324 1,142,824 401,529 $21,564,680 $20,525,646 $18,867,324 $18,918,195 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 TOTAL BUDGET $18,918,195 PROPERTY TAXES 3,840,000 Current Secured (30010) Amount Budgeted: 3,525,000 Housing market recovery is slow 3,525,000 Current Unsecured (30020) Amount Budgeted: 165,000 Historical 165,000 Supplemental Roll (30050) Amount Budgeted: 110,000 Historical 110,000 Prior Year Property Tax (30100) Amount Budgeted: 5,000 Historical 5,000 Misc. Property Taxes (30200) Amount Budgeted: 15,000 Historical 15,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 5,222,000 Sales Tax (31010) Amount Budgeted: 2,350,000 Based on HdL FY10's projection 2,350,000 Sales Tax Compensation Fund (31011) Amount Budgeted: 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. Transient Occupancy Tax (31200) Based on current yr - annualized Franchise Tax (31210) Southern CA Edison The Gas Company Time Warner Verizon Clear Channel Solid Waste 766,000 766,000 Amount Budgeted: 570,000 570,000 Amount Budgeted: 1,306,000 405,000 125,000 360,000 80,000 26,000 310,000 Property Transfer Tax (31250) Amount Budgeted: 230,000 Based on current yr - annualized 230,000 SUBVENTIONS - STATE 4,610,000 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 155,000 Based on Estimates from League 155,000 VLF Property Tx in Lieu (31701) Amount Budgeted: 4,420,000 Based on current yr - annualized 4,420,000 05/04/10 6 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 PAGE 2 FROM OTHER AGENCIES 10,000 Office of Traffic Safety Grants (31856) Amount Budgeted: 10,000 Traffic Safety & DUI Grants 10,000 FINES & FORFEITURES Amount Budgeted: 523,500 Traffic Fines (32150) Amount Budgeted: 21,800 335,000 Based on current yr - annualized 335,000 Mechanical Permits (34140) Amount Budgeted: 14,500 General Fines (32200) Amount Budgeted: 14,500 24,000 Based on current year 24,000 Permit Issuance Fee (34200) Amount Budgeted: 34,200 Municipal Code Fines (32210) Amount Budgeted: 34,200 1,000 1,000 Inspection Fees (34250) Amount Budgeted: 8,000 Parking Fines (32230) Amount Budgeted: 8,000 145,000 Based on current yr -annualized 145,000 Plan Check Fees (34300) Amount Budgeted: 154,000 Vehicle Impound Fees (32250) Amount Budgeted: 154,000 18,000 Based on current yr - annualized 18,000 False Alarm Fees (32270) Amount Budgeted: 500 500 CURRENT SERVICE CHARGES: 1,872,628 BUILDING FEES: Building Permits (34110) Amount Budgeted: 215,700 215,700 Plumbing Permits (34120) Amount Budgeted: 18,130 18,130 Electrical Permits (34130) Amount Budgeted: 21,800 21,800 Mechanical Permits (34140) Amount Budgeted: 14,500 14,500 Permit Issuance Fee (34200) Amount Budgeted: 34,200 34,200 Inspection Fees (34250) Amount Budgeted: 8,000 8,000 Plan Check Fees (34300) Amount Budgeted: 154,000 154,000 Plan Retention Fee (34310) Amount Budgeted: 4,000 4,000 SMIP Fees (34350) Amount Budgeted: 1,000 Primarily remitted to State 1,000 Building Standards Adm Fee (34355) Amount Budgeted: 200 05/04/'3Simarily remitted to State 200 7 PLANNING FEES: Current Planning Fees (34430) CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 Page 3 Amount Budgeted: 55,000 55,000 Business License Fees (34560) Amount Budgeted: 15,000 15,000 Business License Late Fees (34561) Amount Budgeted: 1,000 1,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 45,000 45,000 Engr - Permit Issuance Fee (34620) Amount Budgeted: 3,500 3,500 Engr - Encroachment Fees (34630) Amount Budgeted: 8,000 8,000 Engr - Inspections Fees (34640) Amount Budgeted: 20,000 20,000 Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 50,000 (includes Verizon FIOS Project) 50,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 67,000 Panda Express 67,000 Waste Hauler Fees (34662) Amount Budgeted: 200,000 Street Sweeping Fees 85,000 Solid Waste Vehicle Impact Fees 115,000 Industrial Waste Fees (34665) Amount Budgeted: 20,000 20,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 93,000 City Birthday Party 19,500 Haunted House/Fall Festival 3,500 Concert Share 16,600 Adult Excursions 32,400 DB4Youth 6,100 Winter Snowfest 8,750 Candy Cane Craft Fair 4,150 Concerts in the Park 2,000 Senior Activities (34730) Amount Budgeted: 61,590 Senior Excursions 39,690 Senior Activities 21,900 05/04/10 8 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 Page 4 Athletics (34740) Amount Budgeted: 105,862 Youth Baseball 18,982 One Pitch Softball Tournament 450 Youth Indoor Soccer - Mt Calvary 11,660 Youth Basketball 33,250 Adult Volleyball 4,800 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 245,646 Day Camp 134,150 Tiny Tots 111,496 Contract Classes (34780) Amount Budgeted: 315,000 Contract Classes 315,000 Special Event Fees Amount Budgeted: 95,500 Calvary Chapel - Sheriff 95,500 USE OF MONEY AND PROPERTY 1,169,500 Interest Earnings (36100) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 Returned Check Charges (36600) Amount Budgeted: 1,000 1,000 Rents & Concessions (36610) Amount Budgeted: 186,000 Soda Machine Contract -- Parks 8,000 Cell Site Contracts (2) -- Peterson Park 48,000 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 48,000 Cell Site Contracts (2) -- DBC 48,000 New Cell Site Contract (12 months) -- DBC 24,000 Diamond Bar Center Rental (36615) Amount Budgeted: 615,000 Diamond Bar Center Rental 615,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 25,000 Heritage Park Community Center Rental 25,000 Parks & Fields Rental (36625) Amount Budgeted: 25,000 Pantera Park Activity Room Rental 8,000 Picnic Reservations 11,000 Ball Field Rental 5,500 Stage Rental 500 Sale of Fixed Assets (36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Utility Easement (36636) Amount Budgeted: 1,000 1,000 Sale of Promotional Items (36640) Amount Budgeted: 500 500 05/04/10 CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY10-11 Page 5 Sale of Printed Material (36650) Amount Budgeted: Youth Master Plan Implementation 3,000 Youth At Risk Program 35,000 3,000 104,000 Law Enforcement Technician Position 84,000 DB Fingerprinting Program 20,000 Donations (36660) Amount Budgeted: 5,000 5,000 Property Damage - Pub Wks (36800) Amount Budgeted: 2,000 2,000 Property Damage - Parks (36810) Amount Budgeted: 4,000 4,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 TRANSFERS IN - OTHER FUNDS 1,269,038 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 946,060 Utilities (001-5510-42126) 68,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 878,060 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 90,000 Street Sweeping (001-5554-45501) 75,000 Storm Drainage (001-5554-45512) 15,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 116,978 Youth Master Plan Implementation 81,978 Youth At Risk Program 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 104,000 Law Enforcement Technician Position 84,000 DB Fingerprinting Program 20,000 Transfer In - EB Justice Grant Fd (39129) Amount Budgeted: 12,000 Special School Patrols 12,000 Fund Balance Reserves Amount Budgeted: 401,529 401,529 Economic Development Exp less Personnel 112,500 Transfer -Out - LLADS 74,029 Transfer -Out - CIP 215,000 05/04/10 10 EXPENDITURE DETAIL 11 CITY OF DIAMOND BAR Department - Legislative ® City Council ® City Attorney ® City Manager/City Clerk 12 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2010-2011 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $163,000 City Attorney 185,000 City Manager/City Clerk's Office 1,003,990 LEGISLATIVE SERVICES City Attorney 137% City Council 12% Milli_ ___ __ _..._ _ ,'"•";xa �k„ City Mgr/City Clerk's Office 74.3% Total Department Expenditures'- $1,3517990 05/04/10 13 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 987,357 1,020,600 994,725 1,011,650 SUPPLIES 2,026 5,000 3,800 5,000 OPERATING EXPENDITURES 75,606 173,740 148,250 86,340 PROFESSIONAL SERVICES 515,664 271,000 205,000 248,500 CAPITAL OUTLAY 221 500 0 500 DEPARTMENT TOTAL $1,580,874 $1,470,840 $1,351,775 $1,351,990 DEPARTMENT INCLUDES: City Council $163,000 City Attorney 185,000 City Manager/City Clerk's Office 1,003,990 LEGISLATIVE SERVICES City Attorney 137% City Council 12% Milli_ ___ __ _..._ _ ,'"•";xa �k„ City Mgr/City Clerk's Office 74.3% Total Department Expenditures'- $1,3517990 05/04/10 13 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 .. ... .. . ....... .... .. .. ©EPAR7MENT;..::::'Legi......e...:::'::.•;.,:; DtVISIf3N:::::::.• •.:::City Council ORGAN1ZATtOIV.#: > 0 . 0 4010 =: OPERATING EXPENDITURES 42112 Photography FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 42125 Telephone Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,613 2,700 2,000 2,700 40010 Salaries 43,727 47,000 45,000 44,800 40070 City Paid Benefits 1,726 5,850 5,850 5,850 40080 Retirement 6,497 6,700 10,000 6,300 40083 Worker's Comp. Exp. 349 400 375 400 40085 Medicare 914 1,000 900 650 40090 Benefit Allotment 56,904 64,350 61,000 61,600 TOTAL PERSONNEL 110,117 125,300 123,125 119,600 SUPPLIES 41200 Operating Supplies 707 1,000 1,000 1,000 TOTAL SUPPLIES 707 1,000 1,000 1,000 OPERATING EXPENDITURES 42112 Photography 204 1,000 750 500 42125 Telephone 1,972 2,700 2,700 2,700 42130 Rental/Lease of Equipment 1,613 2,700 2,000 2,700 42315 Membership & Dues 0 300 300 42320 Publications 0 200 200 42325 Meetings 2,140 4,000 4,000 0 42330 Travel -Conferences 11,182 20,000 20,000 18,000 42335 Travel -Mileage & Auto Allow 17,100 18,900 18,500 18,000 42340 Education & Training 1,500 0 TOTAL OPERATING EXP. 34,211 51,300 47,950 42,400 DIVISION TOTAL 145,035 177,600 172,075 163,000 05/04/10 14 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $163,000 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 119,600 City Council Members ($746/mo) 5.00 CC SUPPLIES Amount Budgeted: 200 Operating Supplies (41200) Amount Budgeted: 100 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Amount Budgeted: 0 Photography (42112) Amount Budgeted: 500 Council Photos 500 Travel -Conferences (42330) Amount Budgeted: 18,000 Telephone (42125) Amount Budgeted: 18,000 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 2,700 Cable Modem (5 @ 45/mo) 2,700 Membership & Dues (42315) Amount Budgeted: 300 (CSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 0 League, Chamber, Misc Travel -Conferences (42330) Amount Budgeted: 18,000 League, CCCA, Natl League, SCAG, 18,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5, plus $900 18,000 Education & Training (42340) Amount Budgeted: 0 CC/CM Team Training - League 05/04/10 15 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 ........ .. .. . . .... .. . ..... ........ DEPARTMENT: > :< Legis12fi4e,:_ ,. ........... ... .. DNISIflN:'S:.:`:;''.:CityAtt0mey::.::::: DRGANtZA't"tON:#:�:�.'.•.�..OQ#-.402Q:�. •; .: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 114,945 110,000 80,000 110,000 44021 Prof Svcs - Special Legal 322,669 45,000 40,000 35,000 44023 Prof Svcs - Sp Lgl Code Enf 25,445 40,000 35,000 40,000 TOTAL PROF SVCS 463,059 195,000 155,000 185,000 DIVISION TOTAL 463,059 195,000 155,000 185,000 05/04/10 16 TOTAL BUDGET CITY OF DIAMOND DAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY10-11 $185,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 110,000 City Attorney 110,000 Special Legal Svcs (44021) Amount Budgeted: 35,000 Special Litigations 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 40,000 City Prosecutor, County Dist Atty, Misc, 40,000 05/04/10 17 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 QEPARTMENT :::':' Legisfatu Cj{VISION: ::.::.Gift': Mara....... . . ORGAN#ZATf01�#c'� .:`•::00'x-409Q�:•� :.�. 05/04/10 18 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 657,783 668,850 650,000 669,650 40020 Over -Time Wages 229 1,500 1,000 1,500 40030 Part -Time Wages 16,000 40D70 City Paid Benefits 7,426 8,950 8,000 8,350 40080 Retirement 113,910 117,050 115,000 117,100 40083 Worker's Comp. Exp. 7,369 6,100 6,100 6,250 40084 Short/Long Term Disability 3,767 4,100 4,000 4,100 40085 Medicare 9,640 9,800 9,500 10,950 40090 Benefit Allotment 77,116 78,950 78,000 74,950 40099 Salary Savings (16,800) TOTAL PERSONNEL 877,240 895,300 871,600 892,050 SUPPLIES 41200 Operating Supplies 1,265 3,000 2,000 3,000 41300 Small Tools & Equipment 54 1,000 800 1,000 TOTAL SUPPLIES 1,319 4,000 2,800 4,000 OPERATING EXPENDITURES 42115 Advertising 2,218 5,000 5,000 5,D00 42125 Telephone 2,807 2,000 3,000 2,000 42200 Equipment Maintenance 0 500 800 0 42315 Membership & Dues 5,915 5,500 5,500 5,500 42320 Publications 3,275 3,000 3,000 3,000 42325 Meetings 2,755 2,500 2,500 2,500 42330 Travel -Conferences 12,426 15,000 1,500 12,000 42335 Travel -Mileage & Auto Allow 10,258 10,940 12,000 10,940 42340 Education & Training 1,323 3,000 3,000 42390 Elections 418 75,000 67,000 0 TOTAL OPERATING EXP. 41,395 122,440 100,300 43,940 PROFESSIONAL SERVICES 44000 Professional Services 52,605 76,000 50,000 63,500 TOTAL PROF SVCS 52,605 76,000 50,000 63,500 CAPITAL OUTLAY 46220 Furniture 221 500 0 500 TOTAL CAPITAL OUTLAY 221 500 0 500 DIVISION TOTAL 972,780 1,098,240 1,024,700 1,003,990 05/04/10 18 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $1,003,990 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 892,050 City Manager Asst. City Manager Asst. to City Manager City Clerk Sr. Management Analyst Management Analyst Admin Records Coordinator Senior Office Specialist Admin Intern 1.00 FT 0.70 FT 1.00 FT 1.00 FT 0.30 FT 0.50 FT 0.50 FT 1.30 FT 6.30 FT 1.00 PT 1.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Public hearing notices, LLAD Election 5,000 Telephone (42125) Amount Budgeted: 2,000 Cell phones - CM, ACM 2,000 Membership & Dues (42315) Amount Budgeted: 5,500 ICMA (3) CM/ACM/ATCM 5,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/MA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Nall Parliamentarians 05/04/10 Page 2 19 CITY OF DIAMOND BAIL CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY10-11 Publications (42320) Amount Budgeted: 3,000 CA Public Sector Directory, Various 500 City Attorney's Handbook from LOCC 2,500 West Code Updates Meetings (42325) Various Amount Budgeted: 2,500 2,500 Travel -Conferences (42330) Amount Budgeted: 12,000 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, LCCA, ICMA, ICSC, etc 7,500 League Election Conf., CCAC 36,000 Annl Conf., City Clerk's Annl Conf 10,000 Miscellaneous 10,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($1201mo) 1,440 Education & Training (42340) Amount Budgeted: 3,000 Westbrook Training - Clerk 2,500 Misc Training 500 Elections (42390) Amount Budgeted: 0 Election Svcs 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 63,500 Minute Secretary - City Council Minutes 7,500 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Miscellaneous 10,000 CAPITAL OUTLAY Furniture (46220) 500 Misc Furniture 500 05/04/10 20 Department - Admin. & Support • Finance ® Human Resources ® Information Systems • General Government ® Public Information 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2010-2011 Organization #: 001-4050 through 001-4096 ADMINISTRATION AND SUPPORT Info Systems Human Resources 21.7% Finance 12.8% .t. 9F `wkw"ir s�+ ^ryg"4 �'iiH�! k , Economic Development r N R ' � General Govt 5.8% `. q;w " E 38.6% Public Information 15.1% Total Department Expenditures - $3,417,055 05/04/10 22 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES $1,336,310 1,360,700 $1,302,400 $1,379,570 SUPPLIES 51,526 57,150 42,500 58,200 OPERATING EXPENDITURES 1,329,481 1,446,240 1,417,880 1,401,195 PROFESSIONAL SERVICES 971,995 770,650 480,03D 534,540 CONTRACT SERVICES 48,997 49,450 48,450 41,050 CAPITAL OUTLAY 520,936 9,500 9,000 2,500 DEPARTMENT TOTAL $4,259,245 3,693,690 $3,300,260 $3,417,055 DEPARTMENTINCLUDES: Finance $438,520 Human Resources 206,280 Information Systems 739,785 General Government 1,320,400 Public Information 515,470 Economic Development 196,600 ADMINISTRATION AND SUPPORT Info Systems Human Resources 21.7% Finance 12.8% .t. 9F `wkw"ir s�+ ^ryg"4 �'iiH�! k , Economic Development r N R ' � General Govt 5.8% `. q;w " E 38.6% Public Information 15.1% Total Department Expenditures - $3,417,055 05/04/10 22 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 ... ......... [3�pAR.MEN7: .... Sup{iort:. X31. ... . .... l rianc........ ORGAi�fIZATIf3N.#. �:.:D01-:4050.::x: DIVISION TOTAL 408,762 438,400 418,725 438,520 05/04/10 23 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 269,871 276,900 276,900 283,500 40020 Over -Time Wages 1,607 2,000 2,000 2,000 40030 Part Time Wages 22,250 22,800 40070 City Paid Benefits 2,880 4,600 4,000 4,600 40080 Retirement 47,536 52,350 48,450 53,600 40083 Worker's Comp. Exp. 2,109 2,400 2,200 2,450 40084 Short/Long Term Disability 1,587 1,850 1,750 1,90D 40D85 Medicare 3,947 4,350 4,050 4,450 40090 Benefit Allotment 34,213 41,500 36,000 42,600 40099 Salary Savings (16,500) (19,850) TOTAL PERSONNEL 363,750 391,700 375,350 398,050 SUPPLIES 41200 Operating Supplies 1,123 1,500 1,500 1,700 41300 Small Tools & Equipment 0 200 250 300 TOTAL SUPPLIES 1,123 1,700 1,750 2,000 OPERATING EXPENDITURES 42110 Printing 497 2,000 1,200 1,500 42125 Telephone 519 550 520 520 42315 Membership & Dues 705 850 705 850 42320 Publications 54 200 120 200 42325 Meetings 200 100 200 42330 Travel -Conferences 3,457 7,000 5,000 6,000 42335 Travel -Mileage & Auto Allow 2,910 3,200 3,200 3,200 42340 Education &Training 1,587 2,000 1,500 1,500 TOTAL OPERATING EXP. 9,729 16,000 12,345 13,970 PROFESSIONAL SERVICES 44000 Professional Services 4,695 1,000 1,280 1,500 44010 Prof Svcs-Acctg & Auditing 29,465 28,000 28,000 23,000 TOTAL PROF SVCS 34,160 29,000 29,280 24,500 DIVISION TOTAL 408,762 438,400 418,725 438,520 05/04/10 23 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 10-11 TOTAL BUDGET $438,520 PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accounting Technician Part Time - Benefitted Senior Office Specialist - 20 hr/wk Salary Savings - Sr Ofc Specialist Vacancy SUPPLIES Amount Budgeted: 398,050 0.90 FT 0.90 FT 1.25 FT 3.05 FT 1.00 BPT 1.00 BPT Operating Supplies (41200) Amount Budgeted: 1,700 Miscellaneous Office Supplies 1,700 Small Tools and Equipment (41300) Amount Budgeted: 300 Miscellaneous 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR 200 Printing of Budget 700 Printing of Checks & Forms 600 Telephone (42125) Amount Budgeted: 520 Cell Phone Allow - Fin Director 520 Membership & Dues (42315) Amount Budgeted: 850 GFOA 650 CSMFO 200 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 6,000 GFOA- San Antonio 3,000 CSMFO 1,500 Penta mati o n 1,500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,200 Misc 200 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 1 PERS Update, FLSA Updates, GASB Trng 1,500 05/04/10 24 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 10-11 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 CAFR Info 1,500 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 23,000 Audit Contract 23,000 05/04/10 25 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 O.EPAR TMENT:.: :Adrlmip $;support; OIVISI ..... ,<.. j liirr.... .. ... s ORGAf�flZQT1ON:#:•.::':':` PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DIVISION TOTAL 180 33,000 5,000 16,500 180 33,000 5,000 16,500 •M 05/04/10 26 226,130 171,530 206,280 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 102,031 89,950 90,000 92,100 40020 Over Time Wages 193 100 100 40030 Part -Time Wages 2,609 8,300 40070 City Paid Benefits 1,901 1,400 1,400 1,400 40080 Retirement 17,757 15,750 15,750 16,150 40083 Worker's Comp. Exp. 911 750 900 750 40084 Short/Long Term Disability 594 550 550 550 40085 Medicare 2,059 1,350 2,000 1,350 40090 Benefit Allotment 11,066 12,150 11,500 12,450 40093 Benefits Administration 1,199 1,500 1,600 1,500 40095 Employee Severance 27,232 25,000 25,000 TOTAL PERSONNEL 167,552 148,400 132,100 151,350 SUPPLIES 41200 Operating Supplies 324 1,000 300 1,000 41400 Promotional Supplies 1,500 1,500 1,500 TOTAL SUPPLIES 324 2,500 1,800 2,500 OPERATING EXPENDITURES 42110 Printing 451 400 400 42115 Advertising 1,515 2,500 1,500 2,500 42125 Telephone 360 360 360 42315 Membership & Dues 4,129 4,150 4,150 4,200 42320 Publications 133 500 500 850 42325 Meetings 1,101 1,700 1,700 1,700 42330 Travel -Conferences 3,426 3,500 3,500 3,500 42335 Travel-Mileage/Auto Allow 749 720 720 720 42340 Education & Training 538 7,000 7,000 3,500 42341 Employee Tuition Reimb 2,290 6,000 6,000 6,000 42345 Pre -Employment Screening 4,281 9,200 3,000 6,000 42346 Misc Employee Benefits 2,051 1,200 1,200 1,200 42347 Employee Recognition Prgm. 1,940 5,000 3,000 5,000 TOTAL OPERATING EXP. 22,604 42,230 32,630 35,930 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DIVISION TOTAL 180 33,000 5,000 16,500 180 33,000 5,000 16,500 •M 05/04/10 26 226,130 171,530 206,280 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (0014060) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $206,280 PERSONNEL SERVICES Personnel (40010-40095) Full Time Asst. City Manager Human Resources Manager -1/2 Time Admin Records Coordinator Amount Budgeted: 151,350 0.05 FT 0.50 FT 0.50 FT 1.05 FT Misc Admin Charges related to benefits not allocated to departments (Health Ins) 1,500 Employee Severence Agreements 25,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 400 Personnel Rules & Regulations 400 Advertising (42115) Amount Budgeted: 2,500 Employment Advertising 2,500 Telephone (42125) Amount Budgeted: 360 Cell Phone - HR Mgr ($30/mo) 360 rship & Dues (42315) Amount Budgeted: 4,200 LCW - ERC (City Membership) 3,400 SCPMA 150 PELRAC 200 NPELRA 200 SCPLRC (Agency membership) 100 I PMA -H R 150 Publications (42320) Amount Budgeted: 850 Bits & Pieces on Leadership 50 JJ Keller & Associates (Labor Law Posters) 300 Top Health Wellness Publications 500 Meetings (42325) Amount Budgeted: 1,700 Quarterly Employee Training Meetings 1,000 Interview Panels 700 05/04/10 27 CITY OF DIAMOND DAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY10-11 Page 2 Travel -Conferences (42330) Amount Budgeted: 3,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 1,000 CalPERS Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education & Training (42340) Amount Budgeted: 3,500 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgeted: 6,000 Live Scan (Fingerprinting) Pre -Employment Physicals Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) 1,200 Section 125 Benefits - Admin Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 5,000 Employee Appreciation Event/Recognition Program 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 16,500 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 5,000 Background Investigations 1,000 Temp Clerical Svcs -various departments 9,500 05/04/10 28 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 i` 8IJART.MENT,::' . Admin-&:Suppo'rt... . ..... ......... . DIVIS(i3N :::; .(......:5yste[ns ORGANIZATION #r...;: :009=4070.' FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone 10,226 7,750 7,750 40010 Salaries 296,284 297,200 297,200 304,300 40020 Over -Time Wages 2,853 3,000 3,000 3,000 40070 City Paid Benefits 3,038 3,750 3,750 3,750 40080 Retirement 51,802 52,050 52,050 53,250 40083 Worker's Comp. Exp. 4,237 2,750 2,750 2,800 40084 Short/Long Term Disability 1,732 1,850 1,850 1,850 40085 Medicare 4,320 4,350 4,350 4,450 40090 Benefit Allotment 31,160 33,000 33,000 33,900 2,475 TOTAL PERSONNEL 395,426 397,950 397,950 407,300 SUPPLIES 41200 Operating Supplies 4,981 4,250 4,250 13,000 41300 Small Tools & Equipment 2,662 2,500 2,500 2,500 TOTAL SUPPLIES 7,643 6,750 6,750 15,500 OPERATING EXPENDITURES 42125 Telephone 10,226 7,750 7,750 5,400 42205 Computer Maintenance 178,420 183,055 183,000 181,170 42210 Maint of Grounds/Bldgs 420 5,300 4,000 2,000 42315 Membership & Dues 1,582 1,595 1,595 1,600 42320 Publications 476 370 370 390 42325 Meetings 1,277 1,380 1,250 1,260 42330 Travel -Conferences 4,865 4,200 4,200 4,200 42335 Travel -Mileage & Auto Allow 2,850 3,200 3,200 3,200 42340 Education & Training 8,732 4,950 4,950 2,475 TOTAL OPERATING EXP. 208,848 211,800 210,315 201,695 PROFESSIONAL SERVICES 44000 Professional Services 124,885 47,650 47,650 44,900 44030 Prof Svcs -Data Processing 36,749 41,400 44,000 40,840 TOTAL PROF SVCS 161,634 89,050 91,650 85,740 CONTRACT SERVICES 45000 Contract Services 34,497 36,450 36,450 27,550 TOTAL CONTRACT SVCS 34,497 36,450 36,450 27,550 CAPITAL OUTLAY 46220 Office Equipment -Furniture 500 500 500 46230 Computer Equip -Hardware 37,253 3,000 3,000 1,000 46235 Computer Equip -Software 62,579 5,000 5,000 46250 Misc Equipment 37,969 500 500 500 137,801 9,000 9,000 2,000 DIVISION TOTAL 945,849 751,000 752,115 739,785 05/04/10 29 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 10-11 39,785 Personnel (40010-40093) Amount Budgeted: 407,300 Full Time: Info Systems Director 0.90 FT Network/Systems Administrator 1.00 FT IS Support Technician 0.95 FT 2.85 FT SUPPLIES Supplies (41200) Amount Budgeted: 13,000 Office Supplies 1,000 Toner for Printers (Citywide - moved from 45000) 11,000 SDLT Tapes & Cleaning Tapes 50D Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 2,500 Departmental Cable/Network Tools 750 Water Monitoring for around AC units & Fire Suppression 750 Spare Computer Parts 1,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,400 Wireless cards (Remote Access & Support) (2) 1,360 Telephone System Support (Programming) 2,250 Cell Telephone reimbursement (2) 1,040 Line Adds/Moves/Changes (Physical changes) 750 Computer Maintenance (42205) Amount Budgeted: 181,170 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs) 21,000 Finance - Pentamation - PLUS and GRS 28,500 Transcore (Traffic Signal Software - PW - in 113 Budget) 0 Document Imaging - Fortis (CM) 8,000 Recreation -Vermont Systems RecTrac 5,000 Scala (DBTV3, Kiosk) 3,500 Pagemaker, Illustrator, Photoshop, etc, 1,500 Micro -paver, Mr. Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 500 E -Government Verisign SSL certs (renewal 3 sites) 3,000 eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Fares (Property Data) 3,500 WebTrends 700 05/04/10 30 CITY OF DIAMOND DAR Information Systems (4070) BUDGET DISCUSSION FY 10-11 Page 2 GIS Maintenance (GeoPrise ) 3,000 GIS Maintenance (ESRI - 40% in Fund 113) 6,600 Telephone 4,000 MicroTel Software 750 MicroCall Software 650 Message on Hold Recordings 850 Network/Utilities 1,650 Microsoft Annual Enterprise Software Agreement 15,000 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 320 Anixis (UAF) 200 GFI Languard 475 Disk Defragmentation (Workstations) 1,OOD Server and Desktop Imaging software 1,350 Symantec BackupExec 4,000 Diskeeper Maintenance (Servers) 1,900 Orion Solarwinds Engineer (11 yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Anti -Virus (Neatsuite) 2,500 Barracuda - Annual Software Maint 2,200 Symantec Recovery Server (25 Servers) 4,250 GovIS (Contract Mgmt Software) 3,000 Retina -Annual Maint. 2,500 Quest - Spotlight on Exchange 400 8e6 - Web Management & Reporting (SW) 2,800 Automate - Annual Maint 1,200 Hardware Maintenance: Cisco Network Equipment 17,000 F5 - VPN 4,000 F5 - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint 850 Castelle (Fax Server) 1,650 8e6 - HW (2) 900 HP Server Extended Support (Servers) 4,200 Hewlett Packard IP Console (2) 900 Maint. of Grounds/Bldgs (42210) Amount Budgeted: Server Room Sprinkler/GAS annual maint. 750 Server Room A/C Preventive Maintenance (2 units) 1,250 2,000 Membership and Dues (42315) Amount Budgeted: 1,600 MISAC (ACM, Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 200 Computer Security Institute 230 ASIS (Information Security) 170 PMI (Management) 110 Publications (42320) Amount Budgeted: 390 Windows IT Pro/Outlook/Exchange 195 Windows IT Security Newsletter 195 05/04/10 31 CITY OF DIAMOND DAR Information Systems (4070) BUDGET DISCUSSION FY 10-11 Paae 3 Meetings (42325) Amount Budgeted: 1,260 City Staff Training (4 to 6 Events Per Year) 660 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 Travel -Conferences (42330) Amount Budgeted: 4,200 MISAC Annual Conference (1) 1,350 RSA Security Conference (1) 1,250 GTC West (1) 600 ESRI - Users conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's . 2D0 Education and Training (42340) Amount Budgeted: 2,475 Windows Server 2008 (5 day class in CA) 2,475 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 44,900 Microsoft Support 2,500 CityView Consulting (Go -Live) 9,900 GIS Consulting (Comdyn) 25,000 Network Engineering & Security Consulting (ComDyn) 7,500 Prof Svcs - Data Processing (44030) Amount Budgeted: 40,840 T-1 Lines(@ $995/mo) 11,940 Redundant Data Line through Time Warner 3,600 Gov Partners Hosting 11,500 Web Off -Site Hosting 1,800 Internet Streaming Svcs (Granicus) 12,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 27,550 Service Contract - Printers PM Service (City Wide) 7,000 123Stat (Webtrac monitoring) 250 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 9,500 ESRI - Online GIS Data Services 600 Phone System HW Support & Maint 8,200 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 Misc Furniture (Cabinets, shelves, etc.) 500 Computer Equipment -Hardware (46230) Amount Budgeted: 1,000 Health or Safety Ergonomic Devices 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 Misc Equipment 500 05/04/10 32 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 {.0..4RTMENT:. Adrilin&support F3:IVISIC�N'::,��:.>..:::.Gensral Govf.�.•' : •. OR�ANI2:ATION:#:.::::>061=4090^ . OPERATING EXPENDITURES 42100 Photocopying FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 42110 Printing Actual Adjusted Projected Proposed PERSONNEL SERVICES Engraving Svcs 1,050 2,500 1,500 40086 Post Retirement Benefits 5,669 8,850 6,000 8,820 40093 BenefitsAdm/Unemploymt 18,124 20,000 15,000 20,000 500 TOTAL PERSONNEL 23,793 28,850 21,000 28,820 SUPPLIES 42128 Banking Charges 10,271 10,000 41200 Operating Supplies 19,154 23,000 15,000 20,000 41300 Small Tools & Equipment 294 500 7,299 500 41400 Promotional Supplies 6,265 6,000 3,500 4,000 759,600 TOTAL SUPPLIES 25,713 29,500 18,500 24,500 OPERATING EXPENDITURES 42100 Photocopying 11,402 15,000 12,000 12,000 42110 Printing 6,077 7,500 5,000 7,500 42113 Engraving Svcs 1,050 2,500 1,500 2,000 42120 Postage 31,223 28,000 30,000 28,000 42121 Mailing Services 440 500 500 500 42125 Telephone 22,593 25,000 25,500 25,000 42128 Banking Charges 10,271 10,000 10,000 10,500 42129 Banking Chgs-Bond Fees 95,015 136,000 136,000 134,000 42130 Rental/Lease of Equipment 7,299 4,500 10,000 500 42140 Rental/Lease of Real Prop 739,942 759,600 759,600 763,180 42200 Equipment Maintenance 7,119 7,000 5,000 7,000 42210 Maint. of Grounds/Bldgs 4,728 7,200 5,500 4,200 42310 Fuel 2,154 4,000 2,000 2,000 42315 Membership & Dues 43,376 46,440 40,000 42,550 42320 Publications 1,095 , 1,350 1,350 1,350 42325 Meetings 17,452 13,000 13,000 11,OD0 42330 Travel -Conferences 0 0 0 0 42395 Misc Expenditures (180) 500 500 500 TOTAL OPERATING EXP. 1,001,056 1,068,090 1,057,450 1,051,780 PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS CAPITAL OUTLAY 46240 Communications Equip 46250 Misc Equipment 46305 Real Estate Acquistion 47235 Contr Library Improvements DIVISION TOTAL 422,896 199,100 199,100 194,800 22,674 25,000 30,000 20,000 445,570 224,100 229,100 214,800 Vic 500 500 381,160 40,000 381,239 40,500 0 500 1,877,371 05/04/10 33 1,391,040 1,326,050 1,320,400 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FYI 041 TOTAL BUDGET $1,320,400 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 28,820 Health Benefit - Retiree Medical ($105/Mo-7 Retirees) 8,820 Unemployment Charges 20,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 7,000 Copy Paper 9,000 Kitchen 4,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc 500 Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 7,500 Printing of stationery, envelopes, 7,500 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 28,000 City-wide postage charges including Fed -Ex 28,000 Mailing Services (42121) Amount Budgeted: 500 Special City wide mailings 500 Telephone (42125) Amount Budgeted: 25,000 City Hail Phones 25,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Fees 10,500 Banking Charges - LOC Fees (42129) Amount Budgeted: 134,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 108,000 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 05/04/10 34 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY10-11 Page 2 Rental/Lease of Real Prop (42140) Amount Budgeted: 763,180 Storage Unit Rents 16,000 City Hall (22,416.45/mo July -Feb., 23,749.32 Mar. -June) 274,330 DB Center Lease (Principal) Payments 290,000 DB Center Lease (Interest) Payments 182,850 Equipment Maintenance (42200) Amount Budgeted: 7,000 Pool Cars 2,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 4,200 Live Plants (Annual Cost) 3,000 Library Outdoor Planters - ($100/mo) 1,200 Fuel (42310) Amount Budgeted: 2,000 Pool Vehicles 2,000 Membership & Dues (42315) Amount Budgeted: 42,550 League of California Cities 15,500 CCCA 3,650 SGVCOG 5,000 NLC 4,500 SCAG 4,900 Four Corners Trans Coalition' 5,000 WCCA 2,000 Misc 2,000, Note:SGVCOG total dues are $23,150 (GF - $5,D00, AQMD - $7,000, Prop C - $11,150) ** 50% reduction in FY 2010-11 dues Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 11,000 Supplies for City council meetings, task force mtgs 5,000 Coffee Supplies 500 Delegations 1,500 Legislative Dinners 1,500 Misc Meetings 2,500 Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 194,800 Property Tax Admin - LA County 135,000 AV Svcs - City Council Meetings 5,000 Bank Courier Services 4,800 Misc 50,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Sales Tax & Transfer Tax auditing svcs 20,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 500 Misc 500 05/04/10 35 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-11 PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40030 Part Time -Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorNLong Term Disability 40085 Medicare 40090 Benefit Allotment 2,200 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES obAR7IVl ,iVT:_::: Admin ......pport_::. . . ..... . ......... .. . DIVISION: P.iablic Irtforrnation. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed 208,463 209,050 209,050 219,650 7,317 6,000 6,000 6,000 3,482 3,800 3,800 3,800 36,364 36,600 36,600 38,450 4,137 2,100 2,100 2,200 1,207 1,300 1,300 1,350 3,133 3,050 3,D50 3,200 33,481 34,400 34,400 35,300 297,584 296,300 296,300 309,950 3,24D 3,500 2,500 2,500 13,483 13,200 11,200 11,200 16,723 16,700 13,700 13,700 OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage 42125 Telephone 42315 Membership & Dues 42320 Publications 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,330 TOTAL OPERATING EXP, PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46220 Office Equipment -Furniture 46250 Misc Equipment DIVISION TOTAL 14,061 15,500 13,000 14,500 2,141 1,100 1,100 1,100 35,841 39,500 39,500 29,100 18,360 43,100 43,100 45,100 520 520 2,180 1,330 1,330 1,400 58 0 0 6,462 2,500 2,500 2,500 1,532 1,59D 1,590 1,600 1,039 2,500 2,000 1,500 81,674 107,120 104,640 97,320 113,043 100,500 105,000 93,000 113,043 100,500 105,000 93,000 2,500 1,000 0 1,500 2,500 1,000 0 1,500 394 1,502 0 0 0 1,896 0 0 D 513,420 521,620 519,540 515,470 05/04/10 36 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 10-11 $515,470 Personnel (40010-40093) Amount Budgeted: 309,950 Public Information Manager 1.00 FT Public information Coordinator 1.00 FT Pub Information Specialist 1.00 FT Total 3.00 FT SUPPLIES Supplies (41200) Misc Div Supplies Amount Budgeted: 2,500 Promotional Supplies (41400) Amount Budgeted: Promotional items - City & community events 9,000 Employee shirts 2,200 OPERATING EXPENDITURES 2,500 11,200 Printing (42110) Amount Budgeted: 14,500 General Printing 7,500 Special projects (photo contest, calendar, CAFR & SOTC) 7,000 Photography Services (42112) Amount Budgeted: 1,100 Special Events & City scape 500 Stock Photography (rec guide, misc. projects) 250 Prints & enlargements for display boards 350 Advertising (42115) Amount Budgeted: 29,100 Local Publications (Wkly, Trib, Highlander, HS papers) 1,600 Local Monthly Publications (Windmill, WC) 7,500 DBC Advertising 20,000 Postage (42120) Amount Budgeted: 45,100 City News & Recreation Guide (12) 40,000 Business Reply Mail Account Balance 1,500 Annual Permit Fees (BRM, Bulk Mail, etc) 600 Miscellaneous Mailing 3,ODO Telephone (42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,400 CAPIO Membership (3) 525 3CMA Membership (3) 800 SCANATOA (1) 75 Travel -Conferences (42330) Amount Budgeted: 2,500 3CMA & CAPIO Conferences 2,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 Auto Allow - Pub Info Mgr ($120/mo) 1,450 Meeting & training attendance 150 05/04/10 37 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 10-11 Paae 2 Education and Training (42340) Amount Budgeted: 1,500 Macintosh, Adobe CS3, & photography classes 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 93,000 City News Production (monthly) 38,000 Community Recreation Guide 43,000 Graphic Design Services 3,500 Video Production Svc 3,000 Translation Services for alternative language newspapers 500 State of the City event 5,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 1,500 AIV support, repair & replacement for DBTV 1,500 05/04/10 38 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTME-NT: � � 'Pdrniri.& Su{;pOtt.:. DIVISION::;::::':.' .. Ec6h: C)evelopine.it OR�AfifIZATIZ3N.#c..�.'.: a�0'I-:4496'>: �' OPERATING EXPENDITURES 42315 Membership & Dues 5,570 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 500 Actual Adjusted Projected Proposed PERSONNEL SERVICES 500 500 PROFESSIONAL SERVICES 40010 Salaries 68,295 61,450 60,000 64,100 40020 Over Time Wages 24 200 200 20,000 40070 City Paid Benefits 630 750 75D 750 40080 Retirement 10,910 10,800 10,800 11,250 40083 Worker's Comp. Exp, 1,268 650 80D 650 40084 Short/Long Term Disability 365 400 400 400 40085 Medicare 980 900 900 950 40090 Benefit Allotment 5,733 5,850 5,850 6,000 TOTAL PERSONNEL 88,205 81,000 79,700 84,100 OPERATING EXPENDITURES 42315 Membership & Dues 5,570 500 500 500 42330 Travel-Conferences/Research 500 TOTAL OPERATING EXP. 5,570 1,000 500 500 PROFESSIONAL SERVICES 44000 Professional Services 217,408 295,000 20,000 100,000 TOTAL PROF SVCS 217,408 295,000 20,000 100,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12, 000 12,000 12,D00 12,00 DIVISION TOTAL 323,183 389,000 112,200 195,600 05/04/10 39 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $196,600 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 84,100 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT Sr. Admin Assistant 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 ICSC 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 100,000 Property Appraisals - 100,000 Economic Development Consultants (Real Estate Advisors, Financial) Economic Development - Specific Plans for K -mart area, Market World area, Former Honda Site Marketing material CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 05/04/10 40 I C�I►Y�75f171��51 [�3►117�r:7 Department - Public Safety • Law Enforcement • Volunteer Patrol ® Fire Protection • Animal Control ® Emergency Preparedness 41 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2010-2011 Organization #: 001-4411 through 001-4440 DEPARTMENT INCLUDES: Law Enforcement FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 11,500 Actual Adjusted Projected Proposed SUPPLIES 9,230 9,750 6,800 25,250 OPERATING EXPENDITURES 17,891 24,640 13,650 26,140 PROFESSIONAL SERVICES 0 39,000 39,000 39,000 CONTRACT SERVICES 5,330,498 5,550,612 5,381,860 5,684,080 CAPITAL OUTLAY 18,323 5,500 0 4,000 DEPARTMENT TOTAL $5,375,942 $5,629,502 $5,441,310 $5,778,470 DEPARTMENT INCLUDES: Law Enforcement $5,549,800 Volunteer Patrol 9,250 Fire Protection 11,500 Animal Control 131,780 Emergency Preparedness 76,140 PUBLIC SAFETY ial Control 2.3% — Fire Protects n Emergency Prep �_j -ice 01 Patrol Law Enforcement___._ Total Department Expenditures - $5,778,470 05/04/10 42 CITY OF DIAMOND BAR DEPARTMENT: , . h6bl1CS"fct;,. � ESTIMATED EXPENDITURES DIVISION: I:ew t=nfor�i;i int FY 2010-2019 I-OR�GANIZATJON'#: U01:-441 i CONTRACT SERVICES 45401 CS -Sheriff Department FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 45402 CS-Sheriff/Special Evts Actual Adjusted Projected Proposed SUPPLIES CS -Parking Citation Admin 9,316 15,000 12,500 13,000 41200 Operating Supplies 378 500 300 500 41300 Small Tools & Equipment 1,283 500 5,247,500 500 TOTAL SUPPLIES 1,661 1,000 300 1,000 OPERATING EXPENDITURES 5,416,252 5,248,300 5,549,800 42125 Telephone 364 500 500 500 42200 Equipment Maintenance 642 1,000 1,000 42325 Meetings 422 2,500 2,500 42330 Travel-Conference/Research (1,000) 42361 Criminal Apprehension Awd 1,ODO TOTAL OPERATING EXP. 1,428 4,000 500 4,000 CONTRACT SERVICES 45401 CS -Sheriff Department 4,959,874 5,095,500 5,000,000 5,294,300 45402 CS-Sheriff/Special Evts 116,318 17D,752 110,000 107,500 45405 CS -Parking Citation Admin 9,316 15,000 12,500 13,000 45410 CS -Crossing Guard Svcs 113,450 130,000 125,000 130,000 TOTAL CONTRACT SVCS. 5,198,958 5,411,252 5,247,500 5,544,800 DIVISION TOTAL 5,202,047 5,416,252 5,248,300 5,549,800 05/04/10 43 TOTAL BUDGET CITY OF DIAMOND DAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY10-11 $5,549,800 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 500 500 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 2,500 2,500 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,294,300 SHERIFF'S CONTRACT BREAKDOWN Type of Service 5,259,300 5,265,300 Costs above include estimated 2% contract increase in 10-11 Special Investigations As Requested Helicopter Patrol 4 hours per mo 4,000 DB Fingerprint Program 25,000 CS -Sheriff /Special Evts (45402) Amount Budgeted: 107,500 Special School Patrol 12,000 Calvary Chapel 95,500 CS -Parking Citation Admin (45405) Amount Budgeted: 13,000 13,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 130,000 17 crossing guard locations 130,000 05/04/10 44 Contr Law Enf Units FY09-10 FY 10-11 One -Man 56 -hour 10 3,389,339 3,391,902 One -Man 40 Hour (DUI Patrol) 1 242,096 242,278 One -Man No Relief (Community Relations) 1 220,087 220,252 One -Man No Relief 1 220,087 220,252 Motorcycle 40 -hour 3 685,522 686,039 Community Service Assistant wlvehicle 1 54,816 54,857 Community Service Assistant wo/vehicie 1 50,051 50,088 Motorcycle Supervision - Sergeant 1 207,872 208,029 Law Enforcement Technician 1 83,943 84,005 Narcotics Deputy (STAR) 1 105,487 107,598 5,259,300 5,265,300 Costs above include estimated 2% contract increase in 10-11 Special Investigations As Requested Helicopter Patrol 4 hours per mo 4,000 DB Fingerprint Program 25,000 CS -Sheriff /Special Evts (45402) Amount Budgeted: 107,500 Special School Patrol 12,000 Calvary Chapel 95,500 CS -Parking Citation Admin (45405) Amount Budgeted: 13,000 13,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 130,000 17 crossing guard locations 130,000 05/04/10 44 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT-, .'PUblic":safety.;''' ....... ... . DIVISION: 1761unteer Patrol ORGANtZAttON.#: :'::.00.t 441F5.,.' 05104J10 45 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 736 2,500 1,000 2,500 41300 Small Tools & Equipment 250 250 TOTAL SUPPLIES 736 2,750 1,000 2,750 OPERATING EXPENDITURES 42325 Meetings 3,913 6,500 6,000 6,500 TOTAL OPERATING EXP. 3,913 6,500 6,000 6,500 DIVISION TOTAL 4,649 9,250 7,000 9,250 05104J10 45 CITY OF DIAMOND DAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $9,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 6,500 CCCA BBQ 1,000 Annual Volunteer Recognition Dinner 5,000 Neighborhood Watch Picnic 500 05/04/10 46 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT.,:'.':'Public Safety DIVISION::::.':.Fire:Pro.. ...ii ORGANIZATION:#::::• :`: 001,4421..:...: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,360 7,500 TOTAL CONTRACT SVCS. 7,359 7,360 7,360 7,500 CAPITAL OUTLAY 46250 Misc Equipment 4,000 4,000 0 4,000 0 4,000 DIVISION TOTAL 7,359 11,360 7,360 11,500 05/04/10 47 CITY OF DIAMOND DAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $11,600 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,000 4,000 05/04/10 48 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 13EPART... .. ...:F�ublic`SafeGy; DIVISION':=:...... �'-�'.':�.�>AnimaF�Cantrol_•:� •. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 117,277 124,000 120,000 123,780 45406 CS - Wild Animal Control 6,904 8,000 7,000 8,000 TOTAL CONTRACT SVCS. 124,181 132,000 127,000 131,780 DIVISION TOTAL 124,181 132,000 127,000 131,780 05/04/10 49 TOTAL BUDGET CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FYI 0-11 $131,780 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted; 123,780 Humane Society Contract - Contract + Council Approved Shelter Renovation Cost Increase 123,780 CS - Wild Animal Control (45406) Amount Budgeted 8,000 Coyote Control 8,000 05/04/10 50 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 .. .. ........ ...... ....... .... DEPAiRT1**E'NT"..:.' Public'�af"-'ty ', ORGAN1ZATlON.#:•. � :�•'>.00'1-.4440..'... FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 4,859 6,000 5,500 5,5D0 41300 Small Tools & Equipment 1,974 16,000 TOTAL SUPPLIES 6,833 6,000 5,500 21,500 OPERATING EXPENDITURES 42125 Telephone 3,857 5,190 2,000 5,190 42126 Utilities 3,758 4,100 1,000 4,100 42130 Rental/Lease - Equipment 866 1,500 1,000 1,500 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 174 500 42315 Membership & Dues 3,041 3,200 500 3,200 42340 Education & Training 704 1,000 TOTAL OPERATING EXP. 12,550 14,140 4,650 15,640 PROFESSIONAL SERVICES 44000 Professional Services 39,000 39,000 39,000 TOTAL PROF SVCS 0 39,000 39,000 39,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 1,000 0 46240 Communications Equipment 500 0 46250 Misc Equipment 18,323 0 18,323 1,500 0 0 DIVISION TOTAL 37,706 60,640 49,150 76,140 05/04/10 51 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $76,140 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,500 EOC Supplies 4,000 Sand and Bags for Fire Stations 1,500 Tools & Equipment (41300) Amount Budgeted: 16,000 EOC Equipment 6,000 AEDs 10,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,100 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) 3,600 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Maintenance of EOC/Equipment Membership & Dues (42315) Area D Civil Defense Annual Membership CESA Membership Education & Training (42340) Emergency Preparedness Staff Training Amount Budgeted: 500 500 Amount Budgeted: 3,200 3,100 100 Amount Budgeted: 1,000 1,000 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 39,000 Connect Cty Services 39,000 05/04/10 52 CITY OF DIAMOND BAR Department —Development Services • Planning • Building and Safety • Neighborhood Improvement 53 CITY OF DIAMOND DAIS ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2010-2011 Organization #: 001-5210 through 001-5230 Neighborhood Improvement 26.5% DEVELOPMENT SERVICES Planning 44.3% 05/04/10 54 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES $646,007 $774,700 $691,250 $801,500 SUPPLIES 1,463 5,750 3,600 3,700 OPERATING EXPENDITURES 24,355 36,020 19,070 28,920 PROFESSIONAL SERVICES 126,245 72,900 47,000 31,500 CONTRACT SERVICES 315,726 294,500 240,400 301,550 CAPITAL OUTLAY 0 800 0 500 DEPARTMENT TOTAL $1,113,796 $1,184,670 $1,001,320 $1,167,670 DEPARTMENT INCLUDES: Planning $517,770 Building and Safety 339,150 Neighborhood Improvement 310,750 Neighborhood Improvement 26.5% DEVELOPMENT SERVICES Planning 44.3% 05/04/10 54 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2009-2010 . . ... .. . . . . D.EPARTMENT:' C.orim:fJejreloprrierst: .... ..(........ • :::.. Planning.:.:' OR1dM41,ZATIC}N:#::' >:..-'-'M1-=a2:(D PROFESSIONAL SERVICES 44000 Professional Services FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 44100 Commission Compensation Actual Adjusted Projected Proposed PERSONNEL SERVICES Planning - Regional 1,620 40010 Salaries 261,057 307,300 275,000 334,600 40020 Over -Time Wages 1,169 2,000 1,000 2,000 40030 Part -Time Salaries 5,728 15,650 1,200 40070 City Paid Benefits 3,911 5,900 4,800 5,900 40080 Retirement 43,515 53,800 48,000 58,550 40083 Worker's Comp. Exp. 4,614 2,950 3,000 3,050 40084 Short/Long Term Disability 1,435 1,900 1,800 2,050 40085 Medicare 4,361 5,650 4,000 4,900 40090 Benefit Allotment 41,423 53,400 50,000 54,800 40099 Salary Savings (43,150) 509,170 TOTAL PERSONNEL 367,213 405,400 387,600 465,850 SUPPLIES 41200 Operating Supplies 960 2,500 2,500 2,200 41300 Small Tools & Equipment 1,00D 500 TOTAL SUPPLIES 960 3,500 2,500 2,700 OPERATING EXPENDITURES 42110 Printing 2,765 2,000 500 42115 Advertising 1,743 2,000 2,500 2,000 42125 Telephone 640 520 520 520 42200 Equipment Maintenance 1,200 1,200 42315 Membership & Dues 1,533 1,500 1,500 1,800 42320 Publications 1,376 1,500 500 1,200 42325 Meetings 459 1,000 1,000 1,000 42330 Travel-Conferences/Research 1,585 4,000 1,000 4,000 42335 Travel -Mileage & Auto Allow 3,524 3,200 3,100 3,500 42340 Education &Training 1,127 1,500 1,500 1,500 TOTAL OPERATING EXP. 14,752 18,420 11,620 17,220 PROFESSIONAL SERVICES 44000 Professional Services 51,356 8,700 8,000 3,500 44100 Commission Compensation 4,030 8,000 3,500 7,000 44210 Planning - Regional 1,620 0 44220 Planning - General Plan 21,264 10,000 500 10,000 44240 Prof Svcs - Environmental 0 5,000 5,000 44245 Prof Svcs - Landscape Arch 0 1,200 1,000 44250 Planning - Projects 47,975 40,000 35,000 5,000 TOTAL PROF SVCS 126,245 ' 72,900 47,000 31,500 CAPITAL OUTLAY 46200 Office Equipment 0 B00 0 46220 Office Equipment -Furniture 0 0 0 500 0 800 0 500 DIVISION TOTAL 509,170 501,020 448,720 517,770 05/04/10 55 CITY OF DIAMOND DAR PLANNING (001-5210) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $517,770 PERSONNEL SERVICES Personnel (40010-40093) Full-time Assist City Manager Com Dev Director Sr. Planner Sr. Admin Assistant Management Analyst Assistant Planner Planning Technician Amount Budgeted: 0.05 FT 0.50 FT 0.80 FT 0.80 FT 0.50 FT 1.00 FT 1.00 FT 4.65 FT 465,850 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 2,200 Small Tools & Equipment Amount Budgeted: 500 Small tools & Equipment 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 General Plan, Development Code, Maps, Public Information 500 Advertising (42115) Amount Budgeted: 2,000 Legal Ads - General Plan, Development Code, 2,000 Zone Change, Special Projects Telephone (42125) Amount Budgeted: 520 CD Director - Phone 520 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Membership & Dues (42315) Amount Budgeted: 1,800 APA, AEP, AICP, etc 1,800 Publications (42320) Amount Budgeted: 1,200 1,200 Meetings (42325) SGVCOGPD, Misc. Amount Budgeted: 1,000 1,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of CA Cities Planners Institute 4,000 05/04/10 56 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY10-11 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement 500 Auto Allow - Com Dev Director ( $250/mo) 3,000 Education & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission 7,000 Planning - General Plan (44220) Amount Budgeted: 10,000 General Plan Amendment, Development Code Amendments 10,000 (Entertainment, Group homes, Housing Element implementation, code clean-up) Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape plan checking services 1,000 (new tracts in The Country, South Pointe West) Planning - Projects (44250) Amount Budgeted: 5,000 On -Call Services 5,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 500 Office Furniture 500 05/04/10 57 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-11 . ............. ........ .. . [3.EPART-MENT:..:. Ca_rrr'Deyelopment. ... ........:::::..'.' :f3ug &Safety';' FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES Printing 3,000 1,000 40010 Salaries 68,470 67,000 64,000 69,150 40020 Over -Time Wages 54 500 250 500 40030 Part -Time Salaries 500 TOTAL OPERATING EXP. 514 40070 City Paid Benefits 794 1,350 850 1,350 40080 Retirement 11,670 11,750 11,500 12,100 40083 Worker's Comp. Exp. 676 600 600 600 40084 Short/Long Term Disability 374 450 400 450 40085 Medicare 992 1,000 1,000 1,000 40090 Benefit Allotment 12,093 12,550 12,500 12,850 TOTAL PERSONNEL 95,123 95,200 91,100 98,000 SUPPLIES 41200 Operating Supplies 500 400 500 41300 Small Tools & Equipment 328 500 300 0 TOTAL SUPPLIES 328 1,000 700 500 OPERATING EXPENDITURES 42110 Printing 3,000 1,000 42315 Membership & Dues 215 500 0 42330 Travel-Conference/Research 0 500 0 42340 Education & Training 299 500 500 TOTAL OPERATING EXP. 514 4,500 0 1,500 CONTRACT SERVICES 45201 CS -Building & Safety 214,661 232,100 178,000 239,150 TOTAL CONTRACT SVCS. 214,661 232,100 178,000 239,150 DIVISION TOTAL 310,626 05/04/10 58 332,800 269,800 339,150 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY10-11 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Community Development Director Permit Technician $339,150 Amount Budgeted: 0.10 FT 1.00 FT 1.10 FT 98,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Printing of Forms 1,000 Membership & Dues (42315) Amount Budgeted: 0 Travel -Conferences (42330) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 500 500 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 239,150 The Contractor receives 60%of revenue collected. Annually, contract is adjusted to pay the cost of half of a Permit Technician at $40,650 reduction Anticpated revenues from development of; Two story building, 12,400 sq ft in Diamond Hills Plaza or possibly a three story office building, 49,100 ssq ft; & TI for two bldgs New single family residential projects Residential and Commercial Improvements & Remodel. 05/04/10 59 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40099 Salary Savings 1,650 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES D �pAF2T M.... . ......:CJ eve lop..... . F�IVI$.......:::.:. :•:; Neightio hood;amp; 6R�Af�flZATIC)N:#:. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed 131,267 161,400 145,000 166,250 48 1,600 1,600 1,600 1,855 3,400 2,500 3,400 21,973 28,250 27,500 29,100 2,311 1,600 1,600 1,650 726 1,000 900 1,050 1,892 2,350 2,100 2,450 23,599 31,350 31,350 32,150 705 (10, 800) 1,000 1,000 183,671 220,150 212,550 237,650 503 500 400 500 750 0 503 1,250 400 500 42110 Printing 1,042 1,200 2,000 42200 Equipment Maintenance 2,111 3,000 1,500 1,000 42310 Fuel 3,983 5,000 4,000 5,000 42315 Membership & Dues 150 600 350 500 42325 Meetings 0 300 200 42330 Travel-Conferences/Research 705 2,400 1,000 1,000 42340 Education & Training 1,248 600 600 500 TOTAL OPERATING EXP. 9,239 13,100 7,450 10,200 CONTRACT SERVICES 45213 CS -Code Enforcement 38,665 45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 101,065 62,400 62,400 62,400 DIVISION TOTAL 294,478 296,900 282,800 310,750 05/04/10 60 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $310,750 PERSONNEL SERVICES Personnel (40010-40093) Full-time Amount Budgeted: Com Dev Director 0.15 FT Sr. Planner 0.20 FT Neighborhood Improvement Officer 2.00 FT Sr. Admin Assistant 0.10 FT Sr. Office Specialist 0.30 FT 2.75 FT 237,650 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 CNTC Notices, Brochures, handouts 2,000 pment Maintenance (42200) Dodge, Ford - NIO Vehicles (42310) NIO Vehicles (2) Membership & Dues (42315) SCCEO (2), CCEOA (2) Amount Budgeted: 1,000 1,000 Amount Budgeted: 5,000 5,000 Amount Budgeted: 500 Meetings (42325) Amount Budgeted: 200 SCACEO, CACEO 200 Travel -Conferences (42330) Amount Budgeted: 1,000 SCACEO, CACEO 1,000 Education & Training (42340) Amount Budgeted: 500 SCACEO, CACEO 500 CONTRACT SERVICES CS -Graffiti Removal (45520) Amount Budgeted: 62,400 62,400 05/04/10 61 Department - Community Services ® Community Services Administration ® Diamond. Par Center ® City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Coni Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park ® Recreation W CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2010-2011 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Community Services Administration $317,190 Diamond Bar Center 851,800 Park Operations B94,910 Recreation 1,702,455 COMMUNITY SERVICES Park Operations 23.6% Diamond Bar Center -- — — 22.6%_ . Community -races Administrauo" 'rh=•'"'NY Recreation 8.4%, - ... _ 45.2% Total Department Expenditures - $3,766,355 05/04/10 63 FY 2007-08 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES $1,788,983 $1,864,900 $1,864,900 $1,932,060 SUPPLIES 152,266 152,550 157,550 145,970 OPERATING EXPENDITURES 807,905 780,440 780,440 744,835 PROFESSIONAL SERVICES 34,635 11,350 13,150 10,940 CONTRACT SERVICES 837,587 909,040 909,040 927,390 CAPITAL OUTLAY 35,192 215,120 149,830 5,160 DEPARTMENT TOTAL $3,656,568 $3,933,400 $3,874,910 $3,766,355 DEPARTMENT INCLUDES: Community Services Administration $317,190 Diamond Bar Center 851,800 Park Operations B94,910 Recreation 1,702,455 COMMUNITY SERVICES Park Operations 23.6% Diamond Bar Center -- — — 22.6%_ . Community -races Administrauo" 'rh=•'"'NY Recreation 8.4%, - ... _ 45.2% Total Department Expenditures - $3,766,355 05/04/10 63 CITY OF DIAMOND RAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT•:•: '•.•Gornaiiuniiy;Sv'cs. DIVISIQjV;...`.:•::.'...-. dam .�yGs Admin; FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES 40010 Salaries 198,042 213,650 213,650 218,800 40020 Over -Time Wages 2,108 3,000 3,000 0 40030 Part -Time Salaries (2,140) 0 0 0 40070 City Paid Benefits 2,020 3,200 3,200 3,200 40080 Retirement 33,538 37,4D0 37,400 38,300 40083 Worker's Comp. Exp. 4,368 3,200 3,200 3,350 40084 Short/Long Term Disability 1,125 1,350 1,350 1,350 40085 Medicare 2,416 3,100 3,100 3,200 40090 Benefit Allotment 23,538 29,100 29,100 29,850 40099 Salary Savings 0 (33,750) (33,750) (34,600) 42320 TOTAL PERSONNEL 265,015 260,250 260,250 263,450 SUPPLIES 41200 Operating Supplies 4,946 5,080 5,080 5,000 41300 Small Tools & Equipment 1,500 1,500 0 TOTAL SUPPLIES 4,946 6,580 6,580 5,000 OPERATING EXPENDITURES 42125 Telephone 493 550 550 550 42130 Rental/Lease of Equipment 167 2,650 2,650 650 42200 Equipment Maintenance 8,579 7,500 7,500 7,500 42210 Maint. of Grounds/Bldgs 301 450 450 450 42310 Fuel 22,007 15,000 15,000 15,000 42315 Membership & Dues 630 800 1,050 800 42320 Publications (174) 600 350 600 42325 Meetings 186 500 500 500 42330 Travel -Conferences 3,868 8,950 8,950 9,500 42335 Travel -Mileage & Auto Allow 2,956 3,000 3,000 3,000 42340 Education & Training 2,325 1,500 1,500 1,500 TOTAL OPERATING EXP. 41,338 41,500 41,500 40,050 PROFESSIONAL SERVICES 44000 Professional Services 32,610 8,200 10,000 8,240 TOTAL PROF SVCS 32,610 8,200 10,000 8,240 CONTRACT SERVICES 45518 CS -Storm Damage TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46250 Misc Equipment 46410 Com Svcs Adm Capital Impr DIVISION TOTAL 45D 450 450 450 450 450 2,730 2,730 0 68,050 68,075 0 70,780 70,805 0 343,909 387,760 389,585 317,190 05/04/10 64 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $317,190 0 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 263,450 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Assistant 1.000 FT Cell Phone Reimbursement -- Director 2.515 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Operating Supplies 4,650 Staff Work Boots 350 Small Tools & Equipment (41300) Amount Budgeted: 0 Small Tools and Equipment OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 RentallLease of Equipment (42130) Amount Budgeted: 650 Miscellaneous 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 7,500 Equipment Maintenance 7,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 15,000 Fuel 15,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320) Amount Budgeted: 600 Publications 600 05/04/10 65 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FYI 0-11 Page 2 Meetings (42325) Amount Budgeted: 500 Meetings 500 Travel -Conferences (42330) Amount Budgeted: 9,500 CPRS Conf in Sacramento - Commissioners 3/8 - 3/11/11 Registration for 5 persons 1,900 Hotel -- 3 days @ $150 X 5 2,250 Air Fare -- 5 @ $200 round trip 1,000 Institutes -- 5 @ $100 500 Meals/Incidentals 590 National Playground Safety Institute Certification Course & Exam in Temecula -- 10/4 - 10/6/10 Registration for 3 staff @ $410 ea 1,230 Hotel -- 3 days @ $150 X 3 1,350 Meals/Incidentals -- 3 @ 3 days @ $70/day 630 Use City Vehicle (est 120 mi round trip, 16 gal) 50 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: 1,500 Training Seminars 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,240 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: Storm Damage 05/04/10 66 450 450 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT:.:'' ;CorritU[iiiy,Svcs: aiV.i$iQN: $ar.Geritier ORGANIZA:TIQM•#:.: ?.':001: 333:.:..... OPERATING EXPENDITURES 42110 Printing FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 42125 Telephone Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES Utilities 69,929 100,500 100,500 40010 Salaries 71,421 129,600 129,600 134,900 40020 Over -Time Wages 62 1,500 1,500 1,500 40030 Part -Time Salaries 214,415 186,450 186,450 198,150 40070 City Paid Benefits 921 2,400 2,400 2,400 40080 Retirement 12,586 22,700 22,700 23,600 40083 Worker's Comp. Exp. 7,904 5,550 5,550 6,150 40084 Short/Long Term Disability 421 800 800 850 40085 Medicare 16,936 16,150 16,150 17,150 40090 Benefit Allotment 11,400 22,900 22,900 23,500 TOTAL PERSONNEL 336,066 388,050 388,050 408,200 SUPPLIES 41200 Operating Supplies 50,595 51,300 51,300 46,300 TOTAL SUPPLIES 50,595 51,300 51,300 46,300 OPERATING EXPENDITURES 42110 Printing 6,764 10,000 10,000 10,000 42125 Telephone 5,046 5,100 5,100 3,900 42126 Utilities 69,929 100,500 100,500 85,000 42130 Rental/Lease - Equip 130 0 0 22,340 42141 Rental/Lease - Exhibit Sp 2,531 2,000 2,000 2,000 42200 Equipment Maintenance 5,700 5,700 5,700 42210 Maint. of Grounds/Bldgs 52,978 25,000 25,000 23,000 TOTAL OPERATING EXP. 137,378 148,300 148,300 129,600 CONTRACT SERVICES 45300 CS -Community Svcs 251,214 261,000 261,000 264,700 TOTAL CONTRACT SVCS. 251,214 261,000 261,000 264,700 CAPITAL OUTLAY 46250 Misc Equipment 2,412 18,000 18,000 3,000 46410 Capital Improvements 0 22,340 22,340 2,412 40,340 40,340 3,000 DIVISION TOTAL 777,665 888,990 888,990 851,800 05/04/10 67 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $851,800 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 408,200 Full Time 46,300 Parks and Maintenance Supervisor .40 FT Recreation Supervisor .60 FT Com Svcs Coordinator 1.00 FT Glass Repair Materials 2.00 FT Part Time 2,900 Com Svcs Spec (15 hrs/wk) (Step D) 4.00 PT Facility Attendant 1 (1,664 hrs) (Step D) 2.00 PT Facility Attendant II (4,992 hrs) (Step D) 6.00 PT Maintenance Worker II (949 hrs) (Step D) 1.00 PT Com Svs Worker (1,040) (Step D) 2.00 PT Com Svcs Leader 1 (1,222 hrs) (Step D) 2.00 PT Com Svcs Leader II (1,040hrs) (Step D) 2.00 PT 19.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 46,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 90Q Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 2,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 10,000 Telephone (42125) Amount Budgeted: 3,900 Office Telephone 3,900 Utilities (42126) Gas Water Edison Amount Budgeted: 05/04/10 68 8,000 3,500 73,500 85,000 Page 2 Rental/Lease Exhibit Space (42141) 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 5,700 Audio Video Systems Service 4,000 Copy Machine Service (B&W Copier) 1,200 Color Copier Service 500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 23,000 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,000 Clean GVBR fabric partitions 3,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 264,700 Building Maintenance Contract w/4 FT Contract Staff 180,000 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 3,000 Replacement Tables 3,000 05/04/10 69 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT: `. Gomrh!unity,Svcs =:5340 OPERATING EXPENDITURES 42125 Telephone FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 42126 Utilities Actual Adjusted Budget Projected Proposed PERSONNEL SERVICES Rental/Lease of Equipment 1,877 2,500 2,500 40010 Salaries 101,438 101,900 101,900 107,250 40020 Over -Time Wages 1,409 5,000 5,000 5,000 40030 Part -Time Salaries 133,539 119,750 119,750 122,600 40070 City Paid Benefits 1,444 1,900 1,900 1,900 40080 Retirement 17,626 17,850 17,850 18,800 40083 Worker's Comp. Exp. 6,891 5,550 5,550 5,750 40084 ShorULong Term Disability 588 650 650 650 40085 Medicare 11,455 10,650 10,650 10,950 40090 Benefit Allotment 17,403 18,150 18,150 18,650 TOTAL PERSONNEL 291,793 281,400 281,400 291,550 SUPPLIES 41200 Operating Supplies 8,775 12,000 17,000 12,000 41300 Small Tools & Equipment TOTAL SUPPLIES 8,775 12,000 17,000 12,000 OPERATING EXPENDITURES 42125 Telephone 7,631 8,400 8,400 8,400 42126 Utilities 201,605 193,500 193,500 193,500 42130 Rental/Lease of Equipment 1,877 2,500 2,500 2,500 42210 Maint. of Grounds/Bldgs 172,011 106,450 106,450 88,850 TOTAL OPERATING EXP. 383,124 310,850 310,850 293,250 CONTRACT SERVICES 45300 CS -Community Svcs 278,245 298,110 298,110 298,110 TOTAL CONTRACT SVCS, 278,245 298,110 298,110 298,110 CAPITAL OUTLAY 46250 Misc Equipment 15,780 0 26D 46410 Capital Improvements 17,000 101,400 105,500 32,780 101,400 105, 760 0 DIVISION TOTAL 994,717 1,003,760 1,013,120 894,910 05/04/10 70 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 0-11 $894,910 Amount Budgeted: Full Time Parks & Maint Insp/Tech 1.00 FT Parks & Maint Supervisor 0.60 FT 1.60 FT Intermittent Part Time Amount Budgeted: 8,400 Facility Attendent I - 2,494 hrs @ D -Step 4.000 IPT Facility Attendent II - 2,311 hrs @ D -Step 4.000 IPT Maintenance Worker I - 1,250 hrs @ D -Step 2.000 IPT Maintenance Worker II - 1,980 hrs @D -Step 2.000 IPT Over -Time Wages 12.000 IPT Amount Budgeted: 5,000 291,550 SUPPLIES Amount Budgeted: 8,400 Operating Supplies (41200) Amount Budgeted: 12,000 Heritage Community Ctr 4,000 Parks Supplies 2,300 Doggie Walk Bags 5,000 Staff Work Boots 700 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,400 Heritage Park 1,200 Heritage Community Ctr 1,200 Maplehill Pk 1,200 Pantera Pk 1,200 Peterson Pk 1,200 Reagan Pk 1,200 Sycamore Cyn 1,200 Utilities (42126)Amount Budgeted: 193,500 Paul Grow Park 10,600 Water 10,000 Electric 600 Heritage Park mm Water 8,500 Electric 1,100 05/04/10 71 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 0-11 Page 2 Heritage Community Ctr 88,850 14,900 Water - Included with Heritage Park Add material to and grade skinned infield 6,100 Electric 13,500 Heritage Park High Speed Internet -- Computer & Phone 1,400 6,100 Lorbeer Lights 2,000 12,500 Electric 12,500 5,800 Maplehill Pk 800 12,500 Water 10,000 1,000 Electric 2,500 Building Maintenance Contract Pantera Pk Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 44,000 Water 31,000 Electric 13,000 Peterson Pk 25,000 Water 20,000 Electric 5,000 Reagan Pk 11,500 Water 8,500 Electric 3,000 Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric - Included w/DBC Sycamore Cyn 16,000 Water 11,000 Electric 5,000 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Rental equip to repair Trails / Backstop Nets 2,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 88,850 Paul Grow Park Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park Add material to and grade skinned infield 6,100 Misr, Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract 5,800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800 Maplehill Pk Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 05/04/10 72 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 0-11 Peterson Pk Amount Budgeted: 298,110 Replace Dugout Shade Covers 2,000 Weed Removal / Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk 16,758 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk 8,369 Plant 15 ea 24" box trees @ 199.50ea 3,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sycamore Cyn Park Cleaning of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 15,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 298,110 Landscape Maintenance Contract ValleyCrest Contract 105,928 Paul Grow Park 20,974 Heritage Park 14,235 Maplehill Park 16,758 Ronald Reagan Park 24,582 Starshine Park 8,369 Sycamore Canyon Park 16,770 Trail Head at Sycamore Canyon Park 4,240 ValleyCrest Contract 192,182 Pantera Park 99,351 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) 05/04/10 73 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp, 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40099 Salary Savings 11,750 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES DEPARTMENT:."•. , . Gommianity,SVcs>. DIVISIONx' •. F ecreatititi; : " ; QRGA�j17J17'IOM"�;•: • • � :.4(>.1:-5360 "'::�:.• FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Projected Proposed 370,372 446,400 446,400 488,200 20,968 14,900 14,900 17,710 285,458 258,550 258,550 263,500 8,589 11,600 11,600 11,900 76,178 90,550 90,550 98,650 14,406 11,750 11,750 13,650 2,537 3,200 3,200 3,450 23,415 22,350 22,350 22,600 94,186 106,900 106,900 112,750 Equipment Maintenance (31,000) (31,000) (63,550) 896,109 935,200 935,200 968,860 87,950 82,670 82,670 82,670 87,950 82,670 82,670 82,670 OPERATING EXPENDITURES 42110 Printing 10,368 14,190 14,190 14,190 42120 Postage Charges 5 250 250 250 42128 Banking Charges 39,109 33,500 33,500 33,500 42130 Rental/Lease of Equipment 9,977 13,300 13,300 12,300 42140 Rental/Lease of Real Prop 69,469 102,300 102,300 102,300 42200 Equipment Maintenance 447 1,500 1,500 1,500 42205 Computer Maintenance 400 400 500 42315 Membership & Dues 1,895 2,070 2,070 2,090 42325 Meetings 1,534 1,400 1,400 1,510 42330 Travel - Conferences 6,419 6,760 6,760 6,700 42335 Travel -Mileage & Auto Allow 688 710 710 710 42340 Education & Training 1,792 1,190 1,190 1,185 42353 City Birthday Party 73,439 65,000 65,000 65,000 42410 Admissions -Youth Activities 30,923 37,220 37,220 40,200 TOTAL OPERATING EXP. 246,065 279,790 279,790 281,935 PROFESSIONAL SERVICES 44100 Commission Compensation 2,025 3,150 3,150 2,700 TOTAL PROF SVCS 2,025 3,150 3,150 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 85,296 100,150 100,150 98,765 45305 CS -Concerts in the Park 16,712 19,800 19,800 21,650 45310 CS -Excursions 31,920 42,570 42,570 44,755 45320 CS -Contract Classes 190,912 186,960 186,960 198,960 TOTAL CONTRACT SVCS. 324,840 349,480 349,480 364,130 CAPITAL OUTLAY 46250 Misc Equipment 2,600 1,000 2,160 0 2,600 1,000 2,160 DIVISION TOTAL 1,556,989 1,652,890 1,651,290 1,702,455 05/04/10 74 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $1,702,455 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent Admin Assistant CS Coordinator Recreation Supervisor Rec Specialist Rec Specialist Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Seasonal Part -Time CS Spec. -Day Camp/Youth Master Plan Implementation (990 hrs @ D -Step) CS Spec. -Fields (3,016 hrs @ D -Step) CS Workers (871 hrs @ D -Step) CS Leader (3579 hrs @ C -Step) CS Leader-TinyTots (900 hrs @ E -Step) CS Leader II (4,676 hrs @ B -Step) Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event 22nd Birthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Diamond Bar Day at the Fair Candy Cane Craft Fair SUPPLIES Amount Budgeted: 0.485 FT 0.750 FT 1.000 FT 3.000 FT .400 FT 0.740 FT 1.000 FT 7.375 FT 1.00 RPT 2.00 RPT 3.00 RPT 1.00 SPT 4.00 SPT 6.00 SPT 4.00 SPT 1.00 SPT 10.00 SPT 26.00 SPT 951,150 Amount Budgeted: 17,710 1,535 345 2,000 1,300 2,000 2,970 1,660 2,000 3,000 400 500 Operating Supplies (41200) Amount Budgeted: 82,670 Haunted House/FFF 4,050 Easter Egg Hunt 2,535 Youth Soccer 3,580 Youth Basketball 9,860 05/04/10 75 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION OPERATING EXPENDITURES Printing (42110) Amount Budgeted: FY10-11 Concerts in the Park/Movies in the Stars Page 2 Adult Volleyball 235 Candy Cane Craft Fair 900 Concert Share 1,000 Senior Excursions 1,080 Senior Dances/Programs 8,150 Adult Basketball 3,000 Day Camp 7,680 Staff Shirts 2,500 YMP Imp & D134 Youth 2,715 Adult Excursions 730 Volunteen Program -T-Shirts 465 Tiny Tots 6,500 Youth Baseball 12,230 Winter Snow Fest 6,850 Concerts in the Park 1,500 Contract Classes 600 Staff One Pitch Tourney 900 Veterans Recognition 900 Arbor Day Celebration 900 Fourth of July 1,550 Movies Under the Stars 1,210 Diamond Bar Day at the Fair 700 Field Attendant 350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 14,190 Concerts in the Park/Movies in the Stars 1,500 Day Camp 800 Winter Snowfest 450 Youth Basketball 700 Youth Baseball 700 Youth Soccer 450 Easter Egg Hunt 400 Haunted House & Fall Fun Festival 500 Arbor Day Celebration 100 Tiny Tots 500 Candy Cane Craft Fair 600 Senior Programs 955 Contract Classes 1,200 Veterans Recognition 1,000 Armed Forces Banners Brochures 300 Fourth of July 500 DB4Youth 2,535 Diamond Bar Day at the Fair 1,000 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 05/04/10 76 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY10-11 Page 3 Banking Charges (42128) Amount Budgeted: 33,500 Credit Card Charges 33,500 Rental/Lease of Equipment (42130) Amount Budgeted: 12,300 Winter Snowiest 3,500 Fireworks Show 6,000 Sound System 2,000 Restrooms/Sinks 1,000 Tables/Chairs/Equipment 1,000 Light Tower Rental 2,000 Concert Share 2,800 Rental/Lease of Real Prop (42140) Amount Budgeted: 102,300 Youth Basketball Games + Practice 25,280 Youth indoor Soccer 4,700 Adult Volleyball 8,160 Adult Basketball 40,900 Contract Classes 19,000 4th of July (DB High School) 4,000 Winter Snow Fest 160 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software - Staff Scheduling 500 Membership & Dues (42315) Amount Budgeted: 2,090 C.P.R.S. Membership (8 Staff) 1,240 Lein (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 25 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,510 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 200 CPRS District XIII Meetings 600 WLS Meetings 200 Travel - Conferences (42330) Amount Budgeted: 6,700 C.P.R.S. Conference - Sacramento 2011 - 3/3-3/11/11 5,500 Senior Service Assn. Annual Conference 1,200 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 710 Staff Mileage 710 05/04/10 77 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 0-11 Page 4 Education & Training (42340) Amount Budgeted: 1,185 Day Camp 765 Tiny Tots 420 City Birthday Party (42353) Amount Budgeted: 65,000 Banners 5,000 Special Event Insurance 1,500 Restroom/Sink Rental 1,090 Sound System Rental 750 Equipment Rental - 8,000 Tables, Chairs, Generators, Canopies 4,200 Contract Staff/Security 2,050 Rides/Attractions 22,000 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 4,000 Games/Game Prizes 3,500 Facility Rental - PUSD 250 Food Reimbursement 550 Birthday Cakes/Supplies 560 Wrist Bands 500 Flyers/Posters/Promotion 500 Council & Commission Shirts 850 Kwik Covers 500 Admissions -Youth Activities (42410) Amount Budgeted: 40,200 Day Camp - Excursions 38,000 Tiny Tots 600 DB4 Youth 800 Volunteens 800 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 98,765 Adult Basketball Officials 1,190 Tiny Tots 600 Staff One Pitch Tourney 250 Volunteens 2,000 Daycamp -- Safety Show 600 Youth Basketball Officials 4,200 PeaceBuilders 2,815 Winter Snow Fest - 2011 21,900 Snow 13,700 Sound System 750 05/04/10 78 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY10-11 Page 5 Special Event Insurance Food Vendor Reimbursement Valley Crest/MCE Banners Event Security Revenue Split w/Organizations Senior Program Haunted House/Fall Fun Festival Special Event Insurance Banners Revenue Split w/Organizations (FFF) Candy Cane Craft Fair Easter Egg Hunt Liability Insurance Fireworks Show -- 2010 Fireworks Entertainment Banners (5 New Horizonital) Balloons/Decorations Insurance Veterans Recognition - Entertainment/Caterer Armed Forces Banners Movies under the Stars -- Movie Rentals DB4Youth Diamond Bar Day at the Fair - Entertainment Concert Share 600 44,755 550 19,755 1,000 25,000 500 300 198,960 4,500 190,000 Finger Printing for Contract Class Instructors @ $32 23,910 Instructor Insurance 2,000 400 1,000 600° 500 450 20,700 12,300 5,000 900 500 2,000 2,670 7,100 2,50D 1,980 1,000 2,400 Concerts in the Park (45305) 21,650 Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 750 Banners 3,300 Special Event Insurance 1,800 Annual ASCAP Registration 650 Annual BMI Registration 650 CS -Excursions (45310) Amount Budgeted: 44,755 Adult Excursions 19,755 Senior Excursions 25,000 CS - Contract Classes (45320) Amount Budgeted: 198,960 Contract Class Instructors 190,000 Finger Printing for Contract Class Instructors @ $32 960 Instructor Insurance 8,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 2,160 Table Tennis Table 1,600 Youth Sports Scoreboards/Timers 560 05/04/10 79 Department - Public Works • Public Works Administration • . Engineering ® Road Maintenance ® Landscape Maintenance ME CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2010-11 Organization #: 001-5510 through 001-5558 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENTINCLUDES FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed $837,819 $861,750 $854,000 $788,800 36,914 39,000 33,200 39,000 99,571 108,150 89,600 111,150 216,342 71,960 49,000 79,500 1,422,708 1,461,025 1,469, 905 1,423,250 303 3,000 1,000 3,000 $2,613,657 $2,544,885 $2,496,705 $2,444,700 PW Administration $591,850 Engineering 299,850 Road Maintenance 1,211,500 Landscape Maintenance 341,500 PUBLIC WORKS PW Administration 24.2% Engineering 12.3 _A.� Landscape Maintenance - - ---_ __ _ -._. - :.. •, !. Road Maintenance 49.5 Total Department Expenditures - $2,444,700 05/04/10 81 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT: I DIVISION: ORGANIZATION #_. _ 001- FY 01X PROFESSIONAL SERVICES FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 160,332 7,500 Actual Adjusted Projected Proposed PERSONNEL SERVICES 3,000 44240 Prof Svcs -Environmental 30,415 41,460 40010 Salaries 262,705 275,950 265,000 268,700 40020 Over -Time Wages 392 2,000 1,500 2,000 40030 Part -Time Salaries (1,571) 0 60,000 45227 CS - Inspection 40070 City Paid Benefits 3,254 3,850 3,500 3,550 40080 Retirement 46,498 48,300 46,500 47,050 40083 Worker's Comp. Exp. 4,597 2,450 2,450 2,350 40084 Short/Long Term Disability 1,528 1,700 1,650 1,650 40085 Medicare 3,800 4,000 3,900 3,900 40090 Benefit Allotment 34,097 34,700 35,000 32,600 40099 Salary Savings (5,400) (11,000) TOTAL PERSONNEL 355,300 367,550 359,500 350,800 SUPPLIES 41200 Operating Supplies 5,246 4,500 4,000 4,500 41300 Small Tools & Equipment 500 200 500 TOTAL SUPPLIES 5,246 5,000 4,200 5,000 OPERATING EXPENDITURES 42110 Printing 6,239 7,000 5,000 7,000 42115 Advertising 2,739 3,500 1,000 3,500 42125 Telephone 493 550 1,000 550 42126 Utilities 59,107 65,000 60,000 68,000 42315 Membership & Dues 1,200 1,000 1,500 1,000 42320 Publications 1,500 1,000 300 1,000 42325 Meetings 2,515 2,000 2,000 2,000 42330 Travel -Conferences 5,653 4,000 1,000 4,000 42335 Travel -Mileage & Auto Allow 2,938 3,000 3,000 3,000 42340 Education & Training 2,084 1,500 500 1,500 TOTAL OPERATING EXP. 84,468 88,550 75,300 91,550 PROFESSIONAL SERVICES 44000 Professional Services 160,332 7,500 2,000 6,500 44100 Commissioner Comp 1,575 3,000 2,000 3,000 44240 Prof Svcs -Environmental 30,415 41,460 30,000 40,000 TOTAL PROF SVCS 192,322 51,960 34,000 49,500 CONTRACT SERVICES 45221 CS - Engineering 44,204 73,540 112,660 60,000 45227 CS - Inspection 3,918 18,750 10,000 15,000 45530 CS - Industrial Waste 27,632 30,000 25,000 20,000 TOTAL CONTRACT SVCS. 75,754 122,290 147,660 95,000 CAPITAL OUTLAY 46220 Office Equip -Furniture (576) (576) 0 0 0 DIVISION TOTAL 712,514 635,350 620,660 591,850 05!04/10 82 CITY OF DIAMOND DAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $591,850 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Sr Management Analyst Senior Civil Engineer Assoc Engineer Assist Engineer Sr Admin Assistant SUPPLIES Amount Budgeted: 0.75 FT 0.20 FT 0.40 FT 0.25 FT 0.35 FT 0.8D FT 2.75 FT 350,800 Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 Plans, Specifications, Reports, Notices, and Flyers 7,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,500 mailings related to public works/traffic/parking/street sweeping activities 3,500 Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow 550 Utilities (42126) Amount Budgeted: 68,000 Traffic signals 68,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 05/04/10 83 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 0-11 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 40,000 NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 10,000 TMDL and water quality related requirements 5,000 Permit Fees (Sewer Sys Overflow & NPDES) 20,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects 60,000 (i.e., Pavement Management System Update, Sewer/Storm Drain M&O Deficiency CS - Inspection (45227) Amount Budgeted: 15,000 Grading, sewer, storm drains, and various development improvements. 15,000 CS - Industrial Waste (45530) Amount Budgeted: 20,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 20,000 05/04/10 84 CITY OF DIAMOND BAIL ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMENT;•. ' ,:,Pkabtic Works. DIVISION; : . >.'. EFlgineeririg ORGANIZATION #:" ';".'.001=5551: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 200,554 207,550 207,550 158,300 40020 Over -time Wages 584 500 500 0 40070 City Paid Benefits 2,162 2,900 2,500 2,150 40080 Retirement 35,441 36,350 36,350 27,750 40083 Worker's Comp. Exp. 3,911 2,100 2,100 1,600 40084 Short/Long Term Disability 1,184 1,300 1,300 1,000 40085 Medicare 2,874 3,050 3,050 2,300 40090 Benefit Allotment 28,176 28,300 28,300 21,400 TOTAL PERSONNEL 274,886 281,550 281,650 214,500 OPERATING EXPENDITURES 42315 Membership & Dues 200 1,100 500 1,100 42325 Meetings 115 500 500 42330 Travel -Conferences 0 500 500 500 42335 Travel -Mileage & Auto Allow 36 500 100 500 42340 Education & Training 750 1,000 700 1,000 TOTAL OPERATING EXP. 1,101 3,600 1,800 3,600 PROFESSIONAL SERVICES 44300 Prof Svcs - Special Studies 15,000 0 0 0 15,000 CONTRACT SERVICES 45221 CS - Engineering 33,907 20,000 19,760 15,000 45222 CS - Traffic 57,209 25,000 22,000 25,000 45223 CS - Plan Checking 18,333 35,250 28,000 33,750 45224 CS - Soils 0 5,000 2,000 5,000 45226 CS - Surveying 0 3,000 3,000 TOTAL CONTRACT SVCS. 109,449 88,250 71,760 81,750 DIVISION TOTAL 385,436 373,400 355,210 314,850 05/04/10 85 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FYI 0-11 TOTAL. BUDGET $314,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 214,500 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate & Junior Engineers) 500 ASCE(Senior, Associate & Junior Engineers) 600 Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG 500 Travel -Conferences (42330) APWA Travel -Mileage & Auto Allow (42335) Misc Amount Budgeted: 500 500 Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 PROFESSIONAL SERVICES Professional Svcs -Special Studies (44300) Amount Budgeted: 15,000 15,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on an as 15,000 needed basis CS - Traffic Engr (45222) Amount Budgeted: Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. 25,000 CS - Plan Checking (45223) Amount Budgeted: grading, sewer, and storm drain plan checks, 33,750 lot line adjustment, certificate of correction. CS - Soils (45224) As needed basis CS - Surveying (45226) As needed basis 05/04/10 25,000 33,750 Amount Budgeted: 5,000 5,000 Amount Budgeted: 3,000 3,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 ©EPA RTMENTc...::'I?Ubhc Works DIVISION':.`.' > • Road Maintenance' ORGANIZATIOi`4 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 148,740 152,000 152,000 160,100 40020 Over -Time Wages 413 500 1,000 500 40070 City Paid Benefits 1,897 2,550 2,250 2,550 40080 Retirement 26,104 26,600 26,600 28,050 40083 Worker's Comp. Exp. 4,026 3,550 3,550 3,750 40084 Short/Long Term Disability 834 950 950 1,000 40085 Medicare 2,107 2,250 2,250 2,350 40090 Benefit Allotment 23,512 24,250 24,250 25,200 Professional Services TOTAL PERSONNEL 207,633 212,650 212,850 223,500 SUPPLIES 41250 Road Maintenance Supplies 28,182 30,000 25,000 30,000 41300 Small Tools & Equipment 3,486 4,000 4,000 4,000 TOTAL SUPPLIES 31,668 34,000 29,000 34,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,990 4,000 3,000 4,000 42200 Equipment Maintenance 3,592 4,000 3,500 4,000 42310 Fuel 8,420 8,000 6,000 8,000 TOTAL OPERATING EXP. 14,002 16,000 12,500 16,000 Professional Services 44520 Prof Svcs - Engineering 24,020 20,000 15,000 30,000 24,020 20,000 15,000 30,000 CONTRACT SERVICES 45501 CS -Street Sweeping 146,497 160,000 160,000 160,000 45502 CS -Road Maintenance 254,443 250,000 250,000 240,000 45504 CS -Sidewalk Insp & Repair 193,139 150,000 150,000 140,000 45506 CS -Striping & Signing 46,438 50,000 45,000 50,000 45507 CS -Traffic Signal Maint 245,076 250,000 250,000 250,000 45512 CS -Storm Drainage 9,861 15,000 20,000 15,000 45522 CS -Right of Way Maint 17,480 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 912,934 925,000 925,000 905,000 CAPITAL OUTLAY 46250 Misc Equipment 879 3,000 1,000 3,000 879 3,000 1,000 3,000 DIVISION TOTAL 1,191,136 1,210,650 1,195,350 1,211,500 05/04/10 87 CITY OF DIAMOND DAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $1,211,500 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 223,500 Public Works Director .10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 30,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) Amount Budgeted: 4,000 Misc. Items (Grinding wheels, blades, shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc Fuel (42310) Amount Budgeted: 8,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 30,000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 160,000 CS -Road Maintenance (45502) CS -Sidewalk Insp & Repair (45504) Sidewalk R & R CS -Striping & Signing (45506) Striping & Signing work Amount Budgeted: Amount Budgeted: Amount Budgeted: 05/04/10 88 240,000 140,000 50,000 CITY OF DIAMOND DAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 0-11 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: CS -Storm Drainage (45512) Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522) Right of Way Maint 250,000 Amount Budgeted: 15,000 Amount Budgeted: 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 3,000 Equipment Replacement 05/04/10 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEP RT ' F?ubltGVotks' ,LandsCape.Maint ORGAN�ZATIOI�f.#:::.` . `001=x558 • ' . FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 Contract Services 18,992 26,000 26,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,675 45508 CS - Vegetation Control 103,352 97,015 97,015 102,015 45509 CS -Tree Maintenance 166,374 161,785 161,785 163,800 45510 CS - Tree Watering 12,060 16,010 16,010 16,010 TOTAL CONTRACT SVCS. 324,571 325,485 325,485 341,500 DIVISION TOTAL 324,571 325,485 325,485 341,500 05/04/10 90 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $341,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint -,Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) - Parkway Maint (45503) Lanterman Contract Amount Budgeted: 24,675 24,675 CS - Vegetation Control (45508) Amount Budgeted: 102,015 MCE Contract 78,765 Crestline Annexation Area (12 mos, vs 6 mos, last year) 10,000 Freeway Ramps/Cal Trans ROW 13,250 - Tree Maintenance (45509) Amount Budgeted: 163,800 WCA Contract Tree Maintenance -5 yr cycle (2,760 trees) 109,230 Area 4 -- 1,331 trees @ 38.90/tree 51,780 LLAD #38 -- 1,318 trees @ 38.90/tree 51,270 LLAD #41 Slopes (3 -man Crew/25 days 6,180 over a 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,000 Emergency Call Out 3,000 Arborist Inspections 5,000 Tree Planting 10,670 Crestline -- Inventory of Trees 2,000 Tree/Stump Removals/Replacements for Sidewalk Repairs and 21,900 Pro -Active Risk Management Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years 5,000 ($25,000/ 5 years) CS - Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract 16,010 05/04/10 91 Department ® Transfers Out ® Transfers Out 92 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 DEPARTMEt4t-.:: ':: Tra 'sfeis,.o t . `. ..ri5fer5�0ut:':�:: ORGANIZAT'IbN'#:'� � �D01-9515:•:.:.: USES OF FUND BALANCE RESERVES FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Transfer Out-LLAD 438 Actual Adjusted Projected Proposed OPERATING TRANSFERS OUT 36,695 202,222 195,718 54,542 49011 Transfer Out -Com Orgnztn Fd 3,606 15,000 15,000 15,000 49510 Transfer Out -Self Ins Fund 231,700 117,503 117,503 393,706 49520 Transfer Out -Equip Replcmt 19,400 248,153 248,153 0 49530 Transfer Out -Comp Replcmt 159,500 50,000 50,000 159,500 TOTAL 414,206 182,503 182,503 568,206 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD 438 178,867 123,967 19,487 49139 Transfer Out-LLAD #39 36,695 202,222 195,718 54,542 49141 Transfer Out-LLAD #41 139,292 87,870 0 49250 Transfer Out-CIP Fund 1,865,901 466,955 416,955 215,000 49510 Transfer Out -Self Ins Fund 248,153 248,153 1,902,596 1,235,489 1,072,663 289,029 TOTAL 2,316,802 1,417,992 1,255,166 857,235 05/04/10 93 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $408,706 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out -Self Ins Fund (39510) Amount Budgeted: 393,706 Insurance Premiums 7,700 Insurance Deposits 386,006 Transfer Out -Equip Replcmt Amount Budgeted: 0 Vehicle Replacement (5 yr cycle) Transfer Out -Computer Equip Replacement Amount Budgeted: 159,500 159,500 USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 19,487 To Cover Fd Deficit - to be repaid 19,487 Transfer Out - LLAD #39 (49139) Amount Budgeted: 54,542 To Cover Fd Deficit - to be repaid 54,542 Transfer Out - LLAD #41 (49141) Amount Budgeted: To Cover Fd Deficit - to be repaid Transfer Out-CIP Fund Amount Budgeted: 215,000 254o8 Grand Ave Beautification-Montefino to ECL 50,000 Brea Cyn/Via Sorella Drainage Improvements 165,000 05/04/10 94 Co Ul Project# • Project E Street Improvement Projects Slurry Seal/Overlay - Area 7 Arterial Slurry Seal - Zone 5 24308* Chino Hills Pkwy Rehab Total - Street Improvement Projects * Carry -Over from FY09-10 ,affic Management/Safety Projects 14699* Brea Cyn Cutoff @ SB 57 On/Off Ramp 22310 Neighborhood Traffic Management Mitigations Total -Traffic Projects * Carry -Over from FY09-10 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 10-11 MTA Local Gas Tax Measure R Transportation 1,107,579 601,086 506,493 737,997 737,997 900,000 0 50,000 850,000 2,745,576 601,086 556,493 850,000 737,997 250,000 250,000 100,000 100,000 350,000 100,000 250,000 0 * Carry -Over from FY09-10 Rivers;& Mtns City of Project # Project Description Total Cost General Fd CDBG SAFETEA-LU Prop 1B Industry Miscellaneous Improvements 25408* Grand Ave Beautification - Montefino to ECL 550,000 50,000 500,000 304,920 26410 Curb Ramp Istln - Calbrne Adel/Gmdi & Gldn Prados 116,617 280,000 320,000 116,617 Median Mod - DBB @ Clear Creek Cyn 50,000 108,000 146,000 46,000 50,000 Brea Cyn/Via Sorella Drainage Improvements 165,000 165,000 Lemon Ave interchange ROW(acquisition/lease) 864,000 108,000 426,000 416,000 691,200 172,800 TOTAL 1,745,617 215,000 116,617 1,191,200 50,000 172,800 0 0 * Carry -Over from FY09-10 A4 MA 11 rl * Carry -Over from FY09-10 FY 10-11 CIP Projects Grand Total $6,172,343 Rivers;& Mtns Rec Trails Project # Project Description Total Cost CDBG Quimby' Park Dey Fund• 'Cons Grant Parks and Rec Improvements 25208" Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 381,150 76,230 304,920 26210 Washington Street Park - Construction 600,000 280,000 320,000 Silver Tip Mini Park Improvements 300,000 108,000 146,000 46,000 Syc Cyn Creek Repair & Tot Lot Wall - Design 50,000 50,000 TOTAL 1,331,150 108,000 426,000 416,000 76,230 304,920 A4 MA 11 rl * Carry -Over from FY09-10 FY 10-11 CIP Projects Grand Total $6,172,343 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 10-11 Funding Source Totals CIP Project Type Totals General Fund 215,000 Street Improvements 2,745,576 Measure R - Local Return Fd 556,493 Traffic Control Improvements 350,000 Gas Tax Fund 601,086 Miscellaneous Improvements 1,745,617 Traffic Improvement Fund 100,000 Park and Rec. Improvements 1,331,150 MTA Local Transportation Fds 850,000 6,172,343 Prop 1 B Fund 787,997 CDBG Funds 224,617 SAFETEA-LU 1,191,200 Developer Fees 250,000 City of Industry 172,800 Rivers & Mtns Conservncy 76,230 Quimby Funds 426,000 Park Development Fund 416,000 Rec Trails Grant 304,920 $6,172,343 nFm4it n Agenda No. Study Session #2 Men -vu To: Honorable Mayor and Members of the City Council From: Ryan McLean, Assistant to the City Manager F^"` Date: May 4, 2010 Re: User Fee Study Introduction At the May 4 Study Session, staff will introduce recommended increases to the City's User Fee Schedules, which have remained unchanged since 1998. The draft staff report is attached to provide the Council additional information in advance. Please contact me with any questions. CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager Agenda # Meeting Date: 2010 AGENDA REPORT TITLE: RESOLUTION 2010 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING AND ADOPTING A SCHEDULE OF RATES, FEES, AND CHARGES FOR SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT, PUBLIC WORKS, AND COMMUNITY SERVICES DEPARTMENTS OF THE CITY OF DIAMOND BAR RECOMMENDATION: Adopt. FISCAL IMPACT: The recommended fee adjustments will generate additional revenue that will partially offset the City's true cost of providing services, but do not reach full cost recovery levels. Despite the recommended increases, nearly all of the City's service costs will remain subsidized. If adopted, the revised fees will become effective 60 days after Council approval. BACKGROUND: Pursuant to California law, the City is authorized to implement fees for municipal services, provided they do not exceed the estimated reasonable cost of providing the service. Reasonable costs may account for not only the direct costs of providing the service, but all eligible incidental expenses incurred in doing so. Under these guidelines, "user fees" are levied when City services are provided to individuals, groups, or businesses, often for personal or financial benefit, and differ from general purpose revenues that fund universally beneficial programs or services like public safety. Therefore, the general assumption is that the cost of providing these services should be primarily borne by the individual receiving the benefit rather than be fully subsidized by the City, and in turn, the local population as a whole. The City has not adjusted user fee levels since 1998. To more accurately determine the City's true and current cost of providing services, the Council approved staffs request to commission a comprehensive user fee study with the following goals in mind: 1. Determine the City's real cost of providing user fee -related services by reviewing all direct and indirect costs of providing the service, including City personnel, consultants (where applicable), City Hall rental and maintenance, and equipment and supplies. 2. Develop a legally defensible full -cost recovery method for calculating the City's user fees. 3. Identify where existing user fee levels should be adjusted and where new fees should be implemented. After soliciting proposals, the City enlisted the services of Maximus, Inc., a firm with extensive experience developing user fee reports for California cities. In addition to analyzing standard employee costs, Maximus worked closely with each affected City department to establish time and volume estimates for each user fee activity, while also examining administrative and consultant costs and infrastructure expenditures related to the Pentamation finance system and CityView software implementation. This data provides for a more accurate reflection of service costs than a simple standard hourly personnel rate that does not account for such additional factors. The study also considered centralized City-wide overhead costs that are budgeted for each year to support programs and services across departments. The Cost Allocation Plan (CAP) allocates these generally budgeted costs to the direct service departments and adds them to the actual cost of the activity in the new fee schedules in the final User Fee Study Report. The extensive all-encompassing data collected during the initial period was used to create the full - cost recovery fee schedules contained in the final report, which Maximus recommends the City adopt as presented. These schedules also serve as the maximum legally defensible fee levels the City may charge for each category of service. Staff and consultants also reviewed current schedules to determine where new fees are appropriate and which existing fees should be removed. STANDARD PHASED USER FEE ADJUSTMENTS Staff has carefully reviewed the final report and Maximus' recommendations, noting that full cost - recovery requires the vast majority of user fees to be significantly increased from current levels. To provide additional context, staff also collected and reviewed the fees of LA County and several other local cities with similar size and organizations. Recognizing the balance between the City's need to recover costs and the implementation of manageable customer rates that retain the City's resident and business friendly practices, staff has developed a standard phased approach to user fee rate adjustments depending on the category. The following recommendations apply primarily to Community Development/Planning, Public Works/Engineering, and Building & Safety — EP&M fees, with some exceptions (noted where applicable). a. Since the City's last user fee rate adjustments in 1998, the Federal Bureau of Labor's annual Consumer Price Index (CPI) has increased by 29.4%. b. A three-year phased increase will be applied beginning July 1, 2010 until the 29.4% CPI difference is achieved (an average increase of 9.8% annually). c. User fees currently set at levels above the legally defensible maximum will be immediately reduced to the rates recommended in the User Fee Study Report. d. Where new fees are proposed, staff recommendations (based on the City's experience and business practices and a review of fees in similar jurisdictions) are used. These recommendations shall be in effect immediately without phasing. e. If the difference between the full cost recovery level and a current fee is less than the 29.4% CPI adjustment, the three year phased increase will be implemented to close the difference. f. An annual escalator based on the CPI of the previous twelve months (March to March) will be applied at the time of the adoption of the municipal budget each year forward. This factor will be applied during the phasing period to ensure the City's adjustments remain current. g. All non -incremental fees will be rounded to the nearest five dollars (not to exceed maximum legally defensible levels). CITY STAFF HOURLY RATES/DEPOSIT BASED FEES Deposit -based fees are used primarily in the Community Development and Public Works/Engineering Departments. In these cases, the user makes a deposit based on the type of project. The deposit is then drawn down upon based on the hourly rates of overall time spent by City Staff or consultants (rates varying based on the consultant) to process the request. Based on the size and scope of the project, a supplemental deposit or refunding of the deposit's balance may be required. The City's current fee schedules set a standard hourly rate for City Staff to apply to deposit -based projects based on 1998 staffing levels, budget figures, and project volumes, as follows: Current City Staff Hourly Rate: $85 If today's City expenditures and staffing levels were applied to the 1998 formula, the standard Staff Hourly Rate would be $180.20, an increase of 112%. To provide further reference, the final User Fee Study conducted by Maximus found current departmental blended hourly staff rates to be: Community Development: $156.05 (increase of 83.59% over current rate) Public Works: $165.48 (increase of 94.68% over current rate) Due to the significant increases to the end user presented by each of these examples, staff recommends applying the phased CPI escalator of 29.4% to the current $85 hourly rate as described above. Over the three year phasing period, the City Staff Hourly rate would increase from $85 to approximately $110. Current Hourly Rate Year 1 Adis Year 2 Ad*. Year 3 Adi. $85 $93.33 $101.66 $109.99 DEPARTMENTAL EXAMPLES 1. COMMUNITY DEVELOPMENT/PLANNING FEES: The standard Plot Plan Review is one of the most routinely requested user fee services in Community Development. Staff's recommendations result in the following: Full Cost Recovery - Maximus $588.66 Staff Recommendation: Current Year 1 Adj. Year 2 Adi, Year 3 Adj. Ministerial: Plot Plan (Project) $170.00 $186.66 $203.32 $219.98 Note: There will be no increase/adjustment applied to the City's business license fees. 2. PUBLIC WORKS/ENGINEERING FEES: Grading Plan Checks & Inspections for projects between 101-1000 cubic yards are among the most routine user fee activities in Public Works/Engineering. Staff's recommendations result in the following: Full Cost Recovery - Maximus Staff Recommendation: Grading Plan Check 101-1000 CY (Flat Fee) Grading Inspection 101-1000 CY (Flat Fee) 3. BUILDING & SAFETY — EP&M FEES: Plan Check Inspection $1,194.79 $769.45 Current Year 1 Ad*. Year 2 Ado. Year 3 Ado. $191.00 $209.72 $228.44 $247.15 $185.50 $203.68 $221.86 $240.04 Current fee schedules for Electrical, Plumbing, and Mechanical (EP&M) services provided by the Building & Safety Division differ slightly in structure from those in Planning and Public Works/Engineering. The two part fee system includes single stand-alone fees for each individual item as well as minimum inspection fees for each project category, currently set at the following rates: Electrical: $40.50 Plumbing: $41.50 Mechanical: $42.50 For small and medium-sized projects in which the single stand-alone item fee is less than the minimum inspection rate, a minimum total fee for the project is developed using the following components: • The minimum inspection fee unique to each category listed above • A $25 permit issuance fee • A $1 retention fee to offset document scanning/storage costs • A single stand-alone fee applies to each additional item in the same category. Further permit issuance and retention fees do not apply. Larger projects with single stand-alone fees greater than the minimum rate are based on the following: • The single stand-alone inspection fee • A $25 permit issuance fee • A $1 retention fee to offset document scanning & storage costs • The single stand-alone fee applies to each additional item in the same category. Further permit issuance and retention fees do not apply. Like the City's Planning and Public Works/Engineering fees, EP&M fees have not been adjusted since 1998. Staff recommends the following adjustments: a. The three-year phased CPI increase and other standard adjustments described above will be applied to the following EP&M fee components: • Minimum inspection fee for each category (electrical, plumbing, and mechanical) • Single stand-alone item fees • Standard permit issuance fee b. The standard retention fee for each issuance will be increased from $1 to $2 to better capture the cost of records management and storage. ' An example for a Water Heater, a common small EP&M user fee project in which the minimum fee applies: Full Cost Recovery - Maximus Staff Recommendation: Minimum Inspection Fee: Plumbing Permit Issuance Fee Retention Fee Current Year 1 Ado. Year 2 Ado. Year 3 Adi. $41.50 $45.57 $49.63 $53.70 $25.00 $27.45 $29.90 $32.35 $1.00 $2.00 $2.00 $2.00 Total $67.50 $75.02 $81.53 $88.05 Additional Single Stand -Alone Item $10.90 $11.97 $13.03 $14.10 An example for a Residential Air Conditioner, 500,001+ BTUs, a larger EP&M user fee project in which the single stand-alone item fee is greater than the minimum inspection fee: Full Cost Recovery - Maximus $164.23 Staff Recommendation: Current Year 1 Adi. Year 2 Adi. Year 3 Ado. Single -Stand Alone Item $87.30 $95.86 $104.41 $112.97 Permit Issuance Fee $25.00 $27.45 $29.90 $32.35 Retention Fee $1.00 $2.00 $2.00 $2.00 Total $113.30 $125.31 $136.31 $147.32 Additional Single Stand -Alone Item $87.30 $95.86 $104.41 $112.97 4. BUILDING CONSTRUCTION FEES: Historically, the City has based its building construction fee schedules on valuation tables published by the International Conference of Building Officials (ICBG), now known as the International Code Council (ICC). These tables, which have become industry standard, assign values to each square foot of construction based on the building type. The City's building construction fees are then based on these standard values. Unlike other user fees, they have received semi -regular updates as ICBO/ICC published new tables. In the final User Fee Study report, Maximus recommends the City implement a wholesale change in methodology, scrapping the use of published valuation tables in favor its "NEXUS" model. The "NEXUS" model establishes fees based primarily on project square footage and type in combination with staff time estimates and volumes rather than project valuation. However, staff is concerned that this wholesale change not only results in significant fee increases across the board, but may result in fee volatility over time due to the reliance on changing project volumes. Therefore, staff recommends the City Council retain the current valuation -based model without changes. To summarize: a. Building construction fees shall continue to be based on the latest industry -standard valuation tables published by the ICC. b. Since ICC has updated the valuation tables over the period, no additional increase is necessary. c. Updated ICC valuation tables will be applied concurrently with other annual user fee updates upon adoption of the municipal budget. 5. COMMUNITY SERVICES FEES Fees for services provided by the Community Services Dept, including those for the use of the Diamond Bar Center and other facilities, are often heavily subsidized to ensure the City's programs and public facilities are accessible and affordable to residents. Recognizing this, the updated fee schedules in this category are based on staff recommendations, a review of market rates and conditions, and the Council's comments (since proposed Community Services fees were previously reviewed by the Council independently of others) rather than the phased CPI escalator. Examples: DBC Facility Rental - Staff recommendations for a resident, 10 -hour weekend rental of the Grand View Ballroom, with outdoor use and reception package A: Full Cost Recovery - Maximus GVB, Weekend, Resident, Per 6 hours $7,373.13 GVB, Weekend, Resident, Each Add'I Hour 460.82 (4 hours) DBC Outdoor Usage Fee $768.03 DBC Reception/Party Package, Option A $1,075.25 Total $11,059.69 Staff Recommendation: GVB, Weekend, Resident, Per 6 hours Current Recommended $2,400.00 $2,640.00 GVB, Weekend, Resident, Each Add'1 Hour $150.00 (4 Hours) $220.00 (4 Hours) DBC Outdoor Usage Fee $250.00 $300.00 DBC Reception/Party Package, Option A $350.00 $400.00 Total $3,600.00 $4,220.00 Heritage Park Community Center Facility Rental - Staff recommendations for a 6 -hour weekend rental of Community Room by a non-resident: Full Cost Recovery - Maximus $344.35 Staff Recommendation: Current Recommended Community Room, Per Hour, Non -Resident $65.00 (6 Hours) $84.00 (6 Hours) Total $390.00 $480.00 Contract Classes - Staff recommendations for Administration fee, Contract Classes: Full Cost Recovery - Maximus $11.39 Staff Recommendation: Current Recommended Administration Fee, Contract Classes $5.00 $7.00 "This fee is applied to the cost of each contract class. For example, an eight-week Pilates class will increase from $85 to $87. RECOMMENDATION: To better account for the City's cost of doing business over the past twelve years, staff believes it is appropriate to implement increases to user fees. The implementation strategy maintains resident and business friendly practices while phasing in measured increases to recover additional service costs. With this, staff recommends the Council adopt the attached resolution to adjust the City's user fees. Prepared by: Ryan McLean Assistant to the City Manager Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION APRIL 20, 2010 7 AFT . ' STUDY SESSION: M/Herrera called the Study Session to order at 5:18 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Ling -Ling Chang, Ron Everett, Jack Tanaka, Mayor Pro Tem Steve Tye and Mayor Carol Herrera. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ken Desforges, IS Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Sr. Civil Engineer; Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk. ► FISCAL YEAR 2010-11 COUNCIL GOALS AND OBJECTIVES — DISCUSSION AND ACTION. CM/DeStefano explained that when the draft budget for 2010-11 is brought to the Council for discussion budget implications related to the Council goals and objectives, including any new ones that may be added tonight will need to be incorporated in the document. Asst. to CM/McLean presented the staff report going through each item and asked for Council direction as to the Goals and Objectives still on the list and for any new ones to be considered. C/Everett asked what the status of the Diamond Canyon project and AERA as they relate to D.B.'s sphere of influence. M/Herrera stated that the two projects are not within the City's sphere of influence. CM/DeStefano explained that this goal was related to the Diamond Canyon/Crestline property which has been completed and that the AERA project was terminated approximately two years. C/Tanaka reiterated his desire for a Council Chamber at the new city hall in the event the Library chooses not to move into the new building. MPT/Tye felt that the need for a Council Chambers was not worth the cost when it would only be used a small percentage of the time. He stated that he would rather the space be used for senior programs. If purchase of the building is the right thing to do, the City should move forward and the first floor will take care of itself. He believed the City should utilize everything available and dedicating that amount of space and the millions of dollars that would be spent for equipment APRIL 20, 2010 PAGE 2 CC STUDY SESSION and the hiring of new employees to operate the equipment makes no sense when the current AQMD location can be rented at a nominal rate. CM/DeStefano stated that the AQMD would be discussing the City's proposal in a closed session in May. The proposal is to continue the 17-18 year relationship utilizing the AQMD Auditorium and Hearing Board Room for these kinds of meetings on the same schedule and pace that has been utilized through the years. The City has offered to lease the space for $1000 a month which is $1000 more than what the City is paying now. M/Herrera asked for consensus because it would be futile to have staff go through the efforts to start cumulating information based on previous instructions. C/Everett said he felt the City needed to pursue the primary goal of having a library on the first floor and keep the current space for City meetings. M/Herrera said she would not want to spend the money for seldom used Council Chambers, as lovely as it would be, she believed there were other things the City needed to spend its money on. MPT/Tye concurred. C/Chang offered the following items for addition to the goals list: 1) Dog park 2) Public project partnerships (i.e. Petco sponsorship of the dog park) 3) Public safety commission/safety advisory committee/neighborhood watch committee 4) School liaison advisory committee C/Everett offered the following item: 1) Economic development commission/advisory committee. Council discussed acquisition of the windmill for historical purposes. C/Everett asked if eminent domain could be considered. CM/DeStefano said it was possible; however, the Council has not indicated a desire to pursue that option which is probably the only remaining option. M/Herrera said she had a conversation with a representative of the management company that represents the family and had requested to meet with the family but her request had been denied. The representative has refused to grant City access to the windmill. APRIL 20, 2010 PAGE 3 CC STUDY SESSION CM/DeStefano stated that every mayor for the past four years has worked hard to gain the attention of the family and to date there has been no success in getting that done. At the very minimum the City was requesting a maintenance agreement absent the opportunity to own the structure and was denied that option as well. C/Everett suggested the City pursue and resolve the matter and possibly consider relocating it to the future City Hall location. M/Herrera agreed that the matter should be placed on a future agenda. Asst. to CM/Ryan asked for Council input regarding a dog park. C/Tanaka was concerned that a dog park would require a large space from one of the current facilities. C/Everett believed that a dog park was considered as part of the Parks Master Plan. CSD/Rose explained that a dog park did not score high in the survey. CM/DeStefano said that the Parks Master Plan would be forthcoming when the financing was available. M/Herrera suggested the Council could continue discussion about the dog park when the Parks Master Plan is brought forward. Council concurred. Council discussed public project partnerships. M/Herrera asked staff to share some current project partnerships. CM/DeStefano said staff would also share what other cities have done. MPT/Tye said he would not like to see the City "look" commercial. The City receives revenue from the soda machines under exclusive contract and no one knows about the revenues unless they have paid attention to the agenda when the item was approved; D.B. receives revenue from cell sites in the parks, etc. But he does not want to see commercial signs in the parks which is the outcome of public/private partnerships. C/Everett said he supports this item and believes the City needs to be creative. D.B. is a Tree City, possibly Boise Cascade or Weyerhaeuser might be interested in a joint venture. With respect to MPT/Tye's point C/Everett said he too was against commercial advertising but it would be nice to have partnership help on the Lighting and Landscape Districts. APRIL 20, 2010 PAGE 4 CC STUDY SESSION With respect to a public safety committee, M/Herrera explained that the City has such a committee comprised of the Mayor and Mayor Pro Tem who meet with both the Sheriff's captain and representatives of the Fire Department every few months. CM/DeStefano pointed out that the City also has a very active Neighborhood Watch program headed by Deputy Mark St. Amant and the DB/Walnut Sheriffs Station. ACM/Doyle suggested that staff talk with the Sheriff's Department to learn what they have done with other communities. He pointed out that there is a confidentiality agreement with Neighborhood Watch block captains and that the City is not allowed to know who those individuals are. Council discussed the School District Liaison proposal. M/Herrera stated that there are currently two City Council liaison committees — City Council to PUSD and City Council to WVUSD. She asked if the committee members could begin a dialogue on putting something together. C/Chang said she was thinking more along the lines of a grassroots effort and not on the Council level. MPT/Tye said he did not understand what the City's role would be in a grassroots effort. C/Chang said she saw the end result being establishment of a group that would show the residents that the City was making an effort to bring the community together because she has heard comments by residents that the focus is on WVUSD. CM/DeStefano suggested that during the liaison committee meetings the Council Members could suggest that this be a school district project and their responsibility to coordinate their community clubs, PTA's, etc. within their districts. The districts are very different in their administration philosophies and use of their resources and therefore felt that it would be very difficult to try and merge the two groups. M/Herrera pointed out that the WVUSD has or used to have a coordinating council that was made up of parents and representatives from each community club/school. Perhaps PUSD has the same type of thing. It seems that those organizations would be the ones to coordinate parents getting together with other parents exchanging ideas. C/Everett said the Diamond Bar Community Foundation has synergy and experience working with the schools and felt that that organization would offer APRIL 20, 2010 PAGE 5 CC STUDY SESSION the connection that C/Chang is seeking. At its last meeting PUSD took action to set up liaisons and already had two volunteers last Wednesday night. Economic Development opportunities: M/Herrera stated that the City has an Economic Development sub -committee. C/Everett said he was suggesting that the effort be at a more focused and committed level. He felt responsible and that the effort was failing because the City is not doing anything to foster economic development. MPT/Tye said he is glad that C/Everett feels responsible but felt that the City is doing things to promote economic development. The City does not have the resources and does not have the tool of a Redevelopment Agency. C/Chang asked if staff could look at what other cities are doing to promote economic development. CM/DeStefano stated that he felt that staff would find that most of the economic development would be tied to redevelopment agencies. M/Herrera suggested that perhaps the goal could be to strengthen the economic development subcommittee with strategies. CM/DeStefano suggested that staff provide a report on what other agencies are doing and recommendations for determining what guidance the Council might like to give staff. No public comments were offered. ► DISCUSS FINANCING OPTIONS FOR ACQUISITION OF 21810 COPLEY DRIVE — DISCUSSION AND ACTION ACM/Doyle stated that one of the items on tonight's agenda is the adoption of a Resolution which would allow the City to reimburse itself for the cash purchase of the building. The resolution does not commit the City to doing anything — it merely leaves the door open for being able to reimburse itself should the Council choose to pursue public financing on the building. The resolution does not have to be done tonight. ACM/Doyle introduced James Fabian and Anna Racheva with Fieldman Rolapp the City's financial consultant for acquiring the property located at 21810 Copley Dr. C/Chang asked how much the costs would be during the first year of the public sale versus private placement. APRIL 20, 2010 PAGE 6 CC STUDY SESSION Ms. Racheva stated that upfront costs for a public sale would be $220,000 compared to about $1004125,000 for a private sale which would be included in the financing and not a part of the out-of-pocket costs. C/Chang asked if the City would be financing what it put into the reserve fund. Both Ms. Racheva and Mr. Fabian responded affirmatively. As an example, if you financed the property for 20 years you would make payments for 19 years and the reserve funds would be used to pay out the 20th year. In addition, the City would generate interest income from those reserve funds which the City would keep. Mr. Fabian stated that the assumption for a private placement option would be that there would be no reserve funds. Ms. Racheva detailed the comparison using the graph on Page 8 of the Power Point presentation. C/Chang asked if the City was going to negotiate a prepayment option without penalty for the private option. Mr. Fabian said Yes. Typically, the City would attempt to have provisions for pre- payment options. C/Chang asked what would happen in the case of a public option if the City's credit rating were to go down. Mr. Fabian stated that the one debt that the City currently has is a variable rate debt so the City does not have an outstanding credit rating that is based upon specifics of D.B. To do a public offering the City would need to establish a credit rating based upon the facts and circumstances of D.B. The City has to make a decision about the best method of financing the purchase over a long period of time through either a public offering or a private type of placement. As part of this discussion it would be prudent to think about whether to establish an underlying credit rating. The City is entering into its third decade and based upon the fact that D.B. has a very solid General Fund Reserve in the bank and an overall pretty good financial health it might be time to establish a credit rating, which is something the City would have to undertake to do a public offering. ACM/Doyle said he was fairly confident that D.B. would get an exceptional rating given today's circumstances and should be very much ahead of the curve in terms of a credit rating. At the request of MPT/Tye Mr. Fabian expanded on the need to establish a credit profile. He reiterated that the City has a variable rate debt so the rating is tied to the liquidity provider — the letter of credit provider, and not based on the City's ability to repay a debt. In the case of this purchase, they have been assuming a APRIL 20, 2010 PAGE 7 CC STUDY SESSION fixed-rate instrument based upon the credit strength of the City. In the case of a public offering the finance provider would look at the City's existing revenues, expenditures, policies, procedures, reserve fund balance and do a credit assessment based on those factors. C/Everett asked who was responsible for or owned the reserve during the earlier years of the repayment period. Ms. Racheva responded that the reserves belong to the City and are detailed and managed by the trustee according to the City's direction. Mr. Fabian explained that there would typically be a fiscal agent or trustee agreement with an annual fee of roughly $3-$5,000. The agent or trustee would provide guidelines per the City's instructions on how to invest that reserve fund as part of the trustee services. The reserve fund is for the benefit of the bond holders. Ms. Racheva stated that in speaking with staff it was determined that the $600,000 annual debt service figure was a manageable, prudent amount that the City could afford based upon his firms investigation of the financial health of the City, looking at the future projected revenue streams over time, expenses overtime, etc. Fieldman Rollapp used that figure to back into what might be an appropriate amount of borrowing. Ms. Racheva said the City could afford to pay more but it may not be prudent to do so, based upon staffs level of comfort. Following discussion, Mayor Herrera asked if there were any public comments — No comments were offered on this item. ADJOURNMENT: With no further business to discuss, M/Herrera adjourned the Study Session at 6:23 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of )2010. CAROL HERRERA, Mayor Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 20, 2010 STUDY SESSION: 5:18 p.m., Room CC -8 ► FY 2010-11 City Council Goals and Objectives — Discussion and Action ► Financing Options for Acquisition of 21810 Copley Drive — Discussion and Action Public Comments: None Offered CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:33 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CM/DeStefano reported that during tonight's Study Session Council discussed the City's Goals for the upcoming Fiscal Year 2010-11 and directed staff to provide research on some of the new proposed goals. The City Council also reviewed financing options for the acquisition of 21810 Copley Drive with the City's technical consultants and received information that augmented staffs report. No specific actions were taken during the Study Session. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: None offered. ROLL CALL: Council Members Ling -Ling Chang, Ron Everett, Jack Tanaka, Mayor Pro Tem Steve Tye and Mayor Carol Herrera. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Ryan McLean, Assistant to the City Manager; Greg Gubman, Community Development Director; Rick Yee, Sr. Civil Engineer; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS 1.1 M/Herrera, assisted by Sherman Griffone with Friends of the Library, presented Certificates of Recognition to Diamond Bar Students and Teacher Coordinators participating in the 2010 Inland Valley Regional Spelling Bee sponsored by the Diamond Bar Friends of the Library. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. APRIL 20, 2010 PAGE 2 CITY COUNCIL 3. PUBLIC COMMENTS: Rainbow Yeung with the AQMD, thanked the City Council and staff for their continued support of AQMD programs and legislation and presented air quality CD's to the Council. She announced that AQMD is extending a six-month moratorium on penalties on permit applications which will help provide relief to small businesses and give them the opportunity to obtain all needed air-quality permits without incurring late fees and violations. The program began about two months ago and continues through August 4. She also announced that the lawn mower exchange program will be held in May with registration beginning tomorrow at 8:00 a.m. The AQMD will also be hosting an event at the LA Convention Center on May 27 for high school students focusing on clean air technologies and actions that students can take to help the region achieve clean air. AQMD provides reimbursement for substitute teachers, school buses and public transportation. AQMD has launched the nation's first fully featured application for a wide range of air quality information. The application can be downloaded and a short video is available at www.acimd.aov. Peggy Ibarra, representing Post 19 L.A. County Fire Explorers, 3325 W. Temple Ave., Pomona, thanked the City for its support to this organization. Ms. Ibarra announced that the group will be sponsoring a car show at CalPoly Pomona on May 15 and invited everyone to join them for the event. John Martin spoke in opposition to the Site "D" Specific Plan and wanted Council to make sure that all residents were notified about the project. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responding to Mr. Martin's request stated that the notice requirement pursuant to the City's Municipal Code for a project of 30 -acres is 1000 ft. surrounding the property boundary. In addition to that notice there is a requirement that signage be placed on the property as well as, notice published within local newspapers, all of which were done for the Planning Commission's Public Hearing that was conducted about a week ago. The Planning Commission will conduct additional discussion on Tuesday, April 27 in the AQMD Auditorium, and should the Planning Commission require additional time to consider and make recommendations to the City Council will schedule time accordingly. Once the Planning Commission has concluded its consideration and is ready to make its recommendation to the City Council, the Commission will take action and the City Council will then conduct its public hearing(s) on the matter approximately one month after the Planning Commission concludes its process. MPT/Tye asked CM/DeStefano to elaborate on misinformation about the City's role as it relates to the School District. APRIL 20, 2010 PAGE 3 CITY COUNCIL CM/DeStefano stated that the School District has owned the property in question for many decades. The School District determined the property to be surplus property several years ago and has had an interest in disposing of the property in order to generate additional revenue to be used for capital expenditures within the WVUSD boundaries. The School District has gone through a process with the City to develop a specific plan which is otherwise known as an overall master plan for the potential future land uses on the site. The City owns a very small piece of the property under consideration of about 1 acre directly at the corner of Brea Canyon Rd. and Diamond Bar Blvd. west of the flood control channel. Diamond Bar is therefore a co -applicant and intends to dispose of the property at the same time the School District disposes of their property in order to facilitate a future development of the acreage. The School District and the City are completely separate entities and operate independently of one another and operates under different rules. What is being requested at this time is approval of an Environmental Impact Report, approval of the Specific Plan (master plan) and approval of new zoning and land use classification of the property. At this point it is requested that the project be half residential and half commercial and the entitlements that are being requested would serve as an umbrella approval for the site. Should those requested approvals be received, the site would then go out into the marketplace and be sold by the School District along with the City's piece and a purchaser would come back to the City for approval of specific development plans. At this time it is unknown as to the type of residential and type of commercial development that might be proposed and approved by the City. Anyone who might speculate on what the project might look like would not know the answer because there has been no specific project submitted to the City nor has the City considered any specific project. What is being considered is a maximum square footage of commercial and number of residential dwelling units. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — April 24, 2010 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.2 Neighborhood Meeting at Silver Tip Park — April 24, 20110 — 10:00 a.m., 900 Longview Drive at Summitridge Dr. 5.3 Planning Commission Meeting — April 27, 2010 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.4 City Council Meeting — May 4, 2010 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: C/Chang moved, C/Everett seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: APRIL 20, 2010 PAGE 4 CITY COUNCIL AYES NOES: ABSENT: COUNCIL MEMBERS COUNCIL MEMBERS: COUNCIL MEMBERS: Chang, Everett, M/Herrera None None Tanaka, MPT/Tye 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of April 6, 2010 —As submitted. 6.2 RATIFIED CHECK REGISTER - Dated March 31, 2010 through April 14, 2010 totaling $432,606.69. 6.3 AWARDED CONTRACT TO LANCE SOLL & LUNGHARD, CPA FOR AUDITING SERVICES FOR FY 2009-2010 THROUGH 2011-2012, WITH THE OPTION TO RENEW FOR AN ADDITIONAL TWO YEARS. 6.4 ADOPTED RESOLUTION NO. 2010-10: VACATING AN EASEMENT FOR SLOPE PURPOSES ON LOT 56 OF TRACT MAP NO. 23483 IN THE CITY OF DIAMOND BAR, CALIFORNIA. 6.5 ADOPTED RESOLUTION NO. 2010-11: APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 010-N TO ADMINISTER AGENCY - STATE AGREEMENT NO. 07-5455R FOR UTILIZATION OF FEDERAL FUNDS IN THE AMOUNT OF $125,000, FOR THE PATHFINDER MEDIAN PROJECT BETWEEN THE NORTHBOUND STATE ROUTE 57 ON/OFF RAMPS AND FERN HOLLOW DRIVE. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 CONSIDERATION OF FINANCING OPTIONS FOR THE ACQUISITION OF 21810 COPLEY DRIVE; AND, ADOPT RESOLUTION NO. 2010-12: REGARDING THE CITY'S INTENTION TO ISSUE TAX EXEMPT OBLIGATIONS. CM/DeStefano stated that at its last meeting, the City Council directed staff to move forward and purchase the building located at 21810 Copley Dr. for $9,917,000 for use as a new City Hall and other public purposes including the possible relocation of the LA County Library and creation of a new library which would be significantly larger than the current facility. CM/DeStefano then introduced ACM/Doyle who led the presentation. ACM/Doyle reported that at its last meeting the City Council directed staff to pursue the purchase and acquisition of the building at 21810 Copley Dr. for a little more than $9.9 million. Staff anticipates that there is another $2 million in other associated costs which would include relocation, internal APRIL 20, 2010 PAGE 5 CITY COUNCIL improvement construction, relocation of infrastructure, as well as, purchase of furniture, fixtures and equipment to operate a City Hall at the new location for a total project cost of about $11.9 million. During the past couple of weeks staff and Council have discussed different options for financing the project including an all cash purchase from the City's reserve funds as well as some type of financing mechanism such as private or public financing. The City engaged the services of Fieldman Rolapp to provide an analysis of the City's finances, to decide if the City could in fact afford the purchase; and, have in fact stated that the City could afford the purchase and look at different financing vehicles. ACM/Doyle stated that there is a resolution on the agenda for adoption. Should the Council decide to approve the resolution, it would authorize the sale of tax exempt bonds; however, the adoption of the resolution does not commit the City Council to issuing bonds; it merely allows that option to be considered. The resolution does not need to be passed tonight as the City has 60 days from close of escrow of the building to adopt the resolution. Jim Fabian and Anna Racheva, Fieldman Rolapp, provided the Council with a PowerPoint presentation on the cost of the acquisition of the building and financing options for financing the building should the City desire to do so. Mr. Fabian stated that one option is a 100 percent cash purchase for which the City has sufficient reserve. However, the City needs to carefully consider the use of its resources in lieu of the economic uncertainties, i.e., instability of State funding sources and the overall Federal economic atmosphere at this time. There seems to be some stability back in the capital and credit markets which is hopefully trickling down into revenues for cities and for D.B. There are still clouds in the financial community which need to be considered when utilizing cash reserves. Because it has taken a long time for the City to accumulate those reserves by using those reserves to purchase a building, once used are gone. Additionally, the loss of cash reserves is the loss of long-term interest earnings in the General Fund reserves. Mr. Fabian stated that another financing alternative would be the use of traditional tax-exempt Municipal Bond Issue (Public Sale) with an assumed maturity of 20 -years (available up to a 30 -year term). If the City chooses the public sale alternative, the City would establish a credit profile with a company like Standard & Poor's that would evaluate the City's current fiscal condition, management and policies and provide an independent credit rating. This scenario would call out higher issuance costs including the need for a reserve fund (10% of the bond amount) that would be used as an offset against the annual debt service payments and to pay the last year of debt service. This type of transaction takes about APRIL 20, 2010 PAGE 6 CITY COUNCIL 90 to 120 days to complete. Mr. Fabian talked about a financing alternative termed a Private Placement which would be a bank -supplied loan and typically has a 20 year maximum maturity. The bank loan would be a much more streamlined loan with a timeframe of about 45 to 60 days to complete. This loan would also offer potentially lower up front issuance costs and likely not be a reserve fund requirement. In this instance, there may be less flexibility in terms of the call provisions and there would be no need to obtain an underlying credit rating because it would be done through the direct contract with the bank. Mr. Fabian referred Council to Page 8 of the presentation packet which offered a Comparison of Financing Alternatives. In speaking with staff and looking at the conservative revenue projects of the City it was determined that a $600,000 annual payment would be manageable to build into the annual base budget. Under the 20 year option the payment is at about $600,000 per year under both the public sale and private placement. Under the public sale the Net Average Annual Debt Service would be about $11,152,009 and under the private placement, about $11,580,938. He pointed out that there is an advantage to going to a public sale because the City would be able to take advantage of about $500,000 in reduced costs. In conclusion, the discussion focuses on utilizing $5 or $6 million of accumulated unrestricted General Fund reserves funds toward building acquisition costs, and relocation and tenant improvements, which would leave a financing amount of approximately $5.9 or $6.9 of remaining building acquisition costs funded via a public financing or private placement. The recommendation is to pursue a 20 -year public sale approach because this would provide the City with the lowest possible borrowing costs and the most flexible terms. M/Herrera asked if the proposed interest rates indicated on Page 8 were fixed interest rates. Mr. Fabian responded that they are fixed interest rates. His firm assumed that since the City has an outstanding variable rate debt that in looking for the financing options for City Hall, they made the assumption that a fixed rate would be preferable so that the City could budget that fixed cost over the 20 -year term. These projected rates are the best guess at where the market is for a credit package the City would present based on assumptions. M/Herrera asked if it was possible the rate could be even lower. APRIL 20, 2010 PAGE 7 CITY COUNCIL Mr. Fabian responded that there was. The market is an ever evolving dynamic market and that rates have been fluctuating. When his firm was engaged by the City in March rates were somewhat better, trended upward the end of March/first part of April and are now trending downward. This analysis was done in March and the rates will be what they are when the City makes its decision to move forward. MPT/Tye asked what would happen if the Reimbursement Resolution was not adopted within 60 days of the purchaselclose of escrow on the building, and what would happen if the City did not exercise the option within 18 months? Bond Counsel Brian Forbath responded that the IRS guidelines are for the ability of the City to reimburse itself with tax exempt bond proceeds. If the City were to purchase the building and not adopt the Reimbursement Resolution within 60 days or, if the City adopted the Resolution within 60 days and did not issue bonds within 18 months it could not reimburse itself with the proceeds of taxes and bonds and accordingly, it could reimburse itself but it would be at a significantly higher interest rate than what was presented by Mr. Fabian today. C/Everett asked Mr. Forbath to again explain the implications of adopting the resolution and executing the bonds and what kind of significantly higher interest rates the City might face. Mr. Forbath explained that the Reimbursement Resolution is a non- binding resolution. Adoption of this tonight, for example, would not in any way obligate the City in any way to issue bonds. What it does is declare an intent that the City intends to reimburse itself with tax-exempt bond proceeds. This is a requirement the IRS has on issuing bonds for a capital expenditure that has already been spent. The requirements are that within 60 days of the actual expenditure of cash the City needs to adopt a Reimbursement Resolution as soon as possible to protect itself. Within the 18 month period of the date of expenditure, the City Council would need to reimburse itself with the issued bonds. C/Everett asked what milestone is set by adoption of the resolution. Mr. Forbath responded that there is no benchmark. The requirement is that within 60 days of the date of expenditure so it would not matter whether the Council adopted the resolution tonight or at the next City Council meeting. M/Herrera asked if the date of expenditure is the date of escrow closing and Mr. Fabian responded affirmatively. APRIL 20, 2010 PAGE 8 CITY COUNCIL M/Herrera asked for verification that if escrow closed June 1, 2010 the City Council would have to adopt the resolution within 60 days of that date? Mr. Forbath responded "yes." There was no one present who wished to speak on this item. C/Tanaka said he would favor adopting the Resolution this evening to keep the City's options open and make certain the date does not slip by the Council. C/Tanaka moved to adopt Resolution 2010-12. MPT/Tye seconded the motion. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, MPT/Tye M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett said he was delighted to see so many participants at the April 10th dedication ceremony and reception for the Sycamore Canyon Trail. On Sunday he attended the 17 h Annual Friends of the Library Wine Soiree. On the next Tuesday he and M/Herrera with CM/DeStefano hosting, conducted a tour of the 21810 Copley Dr. building for the some of the Friends of the Library and Library Manager. He thanked staff for the 21St City Birthday Party and for 21 wonderful years. PUSD lost two very long-term employees — George Perry and Greg Shaw and offered his prayers and support to the Perry and Shaw families. C/Tanaka participated in the Sycamore Canyon Park Trail rededication, The Friends of the Library Wine Soiree and both he and C/Everett attended the PUSD Board Meeting last week and that the 21" City Birthday party was a wonderful celebration. He thanked staff and the many volunteers and participants and thanked Miss Diamond Bar and her court for attending many of the City's programs. C/Chang met with the California League of Cities representative Jennifer Quan to discuss measures that prohibit the State from raiding local government transit and transportation funds. The League passed a resolution at their last meeting in support of this ballot measure and she personally collected a few signatures before the deadline in support of the measure. She along with her colleagues attended the Wine Soiree, a fabulous event with a great turnout this year. Both she and M/Herrera met with the Chinese delegation through CalPoly Pomona. The individuals wanted to learn more about local government and had many questions about the intricacies of local government. She also attended an APRIL 20, 2010 PAGE 9 CITY COUNCIL earthquake preparedness presentation by Deputy St. Amant for the seniors along with C/Everett and C/Tanaka. She had fun reading to kids at the Diamond Bar Library in celebration of National Library Week and thanked staff for a great 21St Annual City Birthday celebration. MPT/Tye said it was his privilege to represent the City and Council at the Vector Control meeting on April 8. There has been a lot of rain so it is likely there will be a lot of mosquito's which means the possibility of West Nile Virus this year. He congratulated all of the volunteers that make D.B. such a great place to live and the Friends of the Library on a great Wine Soiree and terrific Spelling Bee. M/Herrera said that in listening to her colleagues tonight she is even more aware of how fortunate everyone is who lives in such a great City and how fortunate the residents are that D.B. is economically stable and can continue to offer programs and events to the residents such as the trail dedication, the City's Birthday Party and other events. She agreed that the City is made even greater by the volunteerism of its youth and adults. She thanked staff members who worked very hard to put together the Birthday Party which is an event that the residents appreciate and look forward to attending. This year the event honored Congressman Gary Miller who was one of the founding fathers of the City of D.B. He served on the Municipal Advisory Council before D.B. became a City, was elected to the City Council, was Mayor in 1992, became an Assemblyman in 1995, and became a Congressman in 1998. How fortunate to boast such fine residents as Congressman Miller and Senator Bob Huff who was also a former Council Member and Mayor who was elected to the State Assembly in 2004 and to the State Senate in 2008. How fortunate that these individuals as well as, current Council Members are so dedicated to the City and its residents. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Regular City Council meeting at 7:52 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2010. CAROL HERRERA, MAYOR Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER MAIN AUDITORIUM DIAMOND BAR, CA 91765 MARCH 25, 2010 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. ADMINSITRATION OF OATH OF OFFICE FOR PARKS AND RECREATION COMMISSIONERS — Administered by Tommye Cribbins, City Clerk PLEDGE OF ALLEGIANCE: Vice Chairman Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Benny Liang, Ted Owens, Dave Roberto, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Crystal Knox, Community Services Coordinator, and Marcy Hilario, Senior Administrative Assistant. PRESENTATION OF 2010 YOUTH BASKETBALL SPORTSMANSHIP AWARDS RECESS: Chair/Herndon recessed the meeting at 7:15 p.m. RECONVENE: Chair/Herndon reconvened the meeting at 7:45 p.m. SELECTION OF CHAIR AND VICE CHAIR FOR THE PARKS AND RECREATION COMMISSION: C/Owens nominated VC/Grundy to serve as Chairman of the Parks and Recreation Commission. C/Liang seconded the nomination. There were no other nominations offered. Motion carried by the following Roll Call vote: AYES: Herndon, Liang, Owens, Roberto None Grundy None COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: March 25, 2010 PAGE 2 P&R COMMISSION C/Herndon nominated C/Owens to serve as Vice Chairman of the Parks and Recreation Commission. C/Roberto seconded the nomination. There were no other nominations offered. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Liang, Roberto, Chair/Grundy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Owens ABSENT: COMMISSIONERS: None MATTERS FROM THE AUDIENCE: Ahmed Alsawalhy, 2249 Evergreen Springs likes to use the skateboard park and felt there should be lighting. Mr. Alsawalhy stated that the skate park currently closes when the sun goes down. He shared that he works after school until 5:00 p.m. and he would like to have more evening time to skateboard with a curfew at 10:00 p.m. He felt that many of his friends (probably up to 250 additional individuals) would use the skate park if it was open later. He noted that the Chino Hills skate park has lighting and allows use up to the 10:00 p.m. curfew. 1. 2. CONSENT CALENDAR C/Owens moved, C/Liang seconded, to approve the February 25, 2010 regular Meeting Minutes as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: INFORMATIONAL ITEMS Herndon, Liang, Roberto, VC/Owens, Chair/Grundy None Roberto None 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 PowerPoint Presentation — Facilities Rentals — CSC/Knox gave the PowerPoint presentation and responded to Commissioners' questions. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation — Heritage Park — PMS/Jordan Prior to his presentation, PMS/Jordan responded to Commissioners' questions on last month's presentation regarding Sycamore Canyon Park. 2.3 CIP Projects Update — CSD/Rose 2.3.1 Washington Street Mini Park — CSD/Rose reported that the consultant is working on the construction documents with the process expected to take about two months. Staff will be getting about 500 tiles to include in the project. March 25, 2010 PAGE 3 P&R COMMISSION 2.3.2 Sycamore Canyon Park Trail — Phase III — CSD/Rose stated that this project is complete and the Grand Re -opening is scheduled for Saturday, April 10 at 10:00 a.m. 2.3.3 Sycamore Canyon ADA — Restroom/Office Building — CSD/Rose reported that the restroom building is still under construction and expected to be done the first week of April in preparation for the April 10 Grand Re -opening. 2.3.4 Sycamore Canyon Park Trail — Phase IV — CSD/Rose stated that staff is still working on the Phase IV plans for the plateau area behind homes on Rio Lobos. Construction is expected to commence sometime this summer and with project completion prior to the end of the fall season. 2.3.5 Silver Tip Mini -Park — CSD/Rose reported that the April 24 Neighborhood Meeting will kick-off the project design work. CDBG construction funds are budgeted for FY 2010/11. After the design is completed, the project should move immediately into the construction document phase. 3 OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang welcomed C/ Roberto C/Roberto said he was looking forward to serving on the Commission, his initiation into public service. C/Herndon welcomed C/Roberto and thanked residents and speakers for their attendance this evening. VC/Owens thanked CSD/Rose for coordinating his registration for the CPRS conference that he found to be very informative and worthwhile. He asked that staff include information about surrounding cities in its April report on skateboard parks. Chair/Grundy welcomed C/Roberto. He asked if the Council intended to present former Commissioner Ruth Low with a City Tile. CSD/Rose said that Ruth Low was presented a tile at a Council Meeting which she was not able to attend. Chair/Grundy was sorry he would have to miss the Easter Egg Hunt and trail re- opening since he would be out of the country on a cruise. He attended the CPRS Conference and shared some information with his colleagues and staff. March 25, 2010 PAGE 4 P&R COMMISSION He saw a new kind of Astroturf which he felt was a great innovation. It looks like natural grass but actually contains simulated thatch that keeps the rubber pellets from popping up. There was a play structure with the exterior skeleton designed in the form of a ball with a three dimensional net and referred staff to the catalogue "Berliner Sail Fabrics." He presented staff with several brochures on outdoor exercise equipment designed like indoor equipment and made out of rugged materials; plus information about drinking fountains and rock climbing units. Another item that caught his attention was a company that does solid terrain modeling which is a process that uses topographical maps to create three-dimensional plastic molds of the terrain of the city which he felt might be useful for planning for different areas of the city. ADJOURNMENT: C/Herndon moved and VC/Owens seconded the motion to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:29 p.m. The foregoing minutes are hereby approved this 22ndday of April , 2010. Respectfully Submitted, /s/ Bob Rose BOB ROSE, SECRETARY Attest: /s/ Dave Grundy DAVE GRUNDY, CHAIRMAN Agenda No. 6.3(a) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION MARCH 23, 2010 CALL TO ORDER: Chairman Torng called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Nolan led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Kwang Ho Lee, Steve Nelson, Jack Shah, Vice Chairman Kathy Nolan, and Chairman Tony Torng. Also present: Greg Gubman, Community Development Director; Lauren B. Feldman, Assistant City Attorney; Grace Lee, Senior Planner; and Stella Marquez, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of March 9, 2010. C/Nelson moved, C/Shah seconded, to approve the Minutes of the Regular Meeting of March 9, 2010, as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Nelson, Shah, VC/Nolan, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 4.2 Development Review No. 2007-06: Minor Change to 2502 Razzak Circle. C/Lee moved, VC/Nolan seconded, to approve Development Review No. 2007-06: Minor Change to 2502 Razzak Circle. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Nelson, Shah, VC/Nolan, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None MARCH 23, 2010 PAGE 2 PLANNING COMMISSION 5. OLD BUSINESS: None 6. NEW BUSINESS: Review of possible City acquisition of office building and associated property for conformance with the City's General Plan. SP/Lee presented staff's report and recommended that Planning Commission adopt the proposed resolution finding that the possible acquisition of the office building and associated real property is in conformance with the City's General Plan. C/Nelson asked what the square footage was of the current City Hall space. SP/Lee responded approximately 12,000 square feet. C/Nelson asked if the City Council Chambers would be at the new location. CDD/Gubman responded that that decision has not yet been made. There is a significant amount of costly construction and infrastructure needed to produce a Council Chamber so staff is considering retaining the use of the AQMD Auditorium for the Council Chambers until an evaluation can be completed to determine which would be the more cost- effective approach. C/Nelson asked if the City is crowded in its current location and CDD/Gubman responded that staff is overcrowded in the current location. In addition to having staff grow into a very confined space, staff has found it necessary to rent off-site storage units for files, archives, etc., therefore, not operating as efficiently as it could be with the appropriate space. VC/Nolan asked if there was an option to lease the space. She questioned if this was a good time to purchase space. CDD/Gubman said that the City would not be looking to lease the property. The property is on the market and given the historic lows in property values and interest rates this would be the opportune time for the City to make a purchase. At this time staff is considering purchasing the building or renewing the current leased space. VC/Nolan asked if this purchase was pertinent to better serving the community and CDD/Gubman responded that he would not be able to answer that question until staff completes its due diligence. However, there are several indications that this would be a prudent purchase decision at this time and would provide the City the opportunity to do such things as relocate the Diamond Bar branch of the Los Angeles County Library to a much larger facility within the new building. Also, there is the possibility of providing a senior center under the same roof. There are many potential opportunities to serve the community more effectively than the current situation provides. C/Shah asked about the cost benefit analysis; whether the building has been tested for seismic design and energy efficiency; and, whether a new traffic analysis was completed. CDD/Gubman responded that the cost benefit analysis is underway. Staff is undergoing a thorough investigation of the building for seismic stability as well as, the electrical and mechanical systems. Staff found that the building has been meticulously maintained and is in excellent condition. The building was built a little over 10 years ago and is up to current seismic standards. Staff is also looking MARCH 23, 2010 PAGE 3 PLANNING COMMISSION at establishing a permanent emergency operations center at the new building so in order to do that the building would need to meet the structural requirements. One consideration for having the library locate on the second story of the structure would require load capacity analysis. Staff has decided that its preference would be to put the library on the first floor should the library choose to be a tenant. Energy efficiency is a good point and there is an opportunity to do some retrofits to the building and incorporate sustainable development practices through current technologies. Staff has had preliminary discussions with architects and engineers and found that this may be one of the criteria that staff includes when this project goes out to bid for tenant and other site improvements. In terms of the traffic analysis, the site would not be subject to any CEQA requirement for traffic analysis. The trip generation for City Hall is going to be the same and in terms of trip distribution, the only change is that the trips are going to be disbursed from one side of the street to the opposite side of the street. The building has 300 parking spaces and was a call center for Allstate Insurance so the parking demand was much higher than the City would anticipate. If a library goes in, there would be some off- peak parking demand that would ameliorate some of the traffic issues that would be present if another administrative office tenant occupied 100 percent of the building with am/pm peak hours found in other tenants in the business park. At this time, staff does not believe it is warranted for further traffic analysis. C/Lee asked how much the City was willing to spend to procure this building and CDD/Gubman said he did not have that information. Chair/Torng said he toured the building and it is a nice building and very large. He felt it would be a great site for the County Library and would be a great site for the City. VC/Nolan asked if the Commission was supposed to be considering purchase cost versus lease costs at this point. CDD/Gubman said that staff was only asking that the Commission make a finding of General Plan consistency. There is reference to fiscal responsibility in the General Plan and that is being studied and will drive the decision-making for this project. To that extent, the information staff is providing the Commission about the due diligence process is the basis for the Commission to make its General Plan consistency finding. There was no one present who wished to speak on this matter. C/Shah moved, Chair/Torng seconded, to find the possible acquisition of the office building located at 21810 Copley Drive to be consistent with the City's General Plan. Motion carried by the following Roll Call vote: MARCH 23, 2010 PAGE 4 PLANNING COMMISSION AYES: COMMISSIONERS: Nelson, Shah, VC/Nolan, Chair/Torng NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Lee ABSENT: COMMISSIONERS: None 7. PUBLIC HEARINGS: 7.1 Development Code Amendment No. PL2010-78 —An Ordinance of the City of Diamond Bar amending the zoning regulations governing group residential uses in residential zones and amending the Diamond Bar Municipal Code, and providing reasonable accommodation provisions for the disabled, pursuant to Government Code Section 65858(d). APPLICANT: City of Diamond Bar CDD/Gubman presented staffs report and recommended that the Planning Commission recommend City Council approval of Development Code Amendment No. PL 2010-78. C/Shah asked if a small residential care facility of less than six people could house parolee's. CDD/Gubman responded that parolee housing would not apply. ACA/Feldman stated that one would be looking at the primary reason the person was placed in the home so yes, it is possible that a parolee could also be a recovering alcoholic but one is to look at the primary reason the group of people are living together and if they are living together because they were recently released from prison and they need a place to live as opposed to people who live together because they want a community environment where they can be sober together, that will be the criteria by which category the residents would fall in. C/Shah asked if sex offenders for example, could be living in these kinds of homes if they were recovering alcoholics. ACA/Feldman responded yes; however, state law governs where registered sex offenders can live. C/Shah asked how distances of'/ mile, etc., were arrived at and CDD/Gubman responded that staff studied various separation distances for these uses and the intent was to make the distance separation requirements as large as possible without getting to the point that the ordinance would objectively ban everything from the City. Using the map, he pointed out quarter mile buffers from schools, parks, and the library. Staff also generated the maps with 500 foot, 700 foot, 1000 foot, half mile and one mile buffers. What staff found is that if the separation is up to a half mile everything would be zoned out of the City. Therefore, a quarter -mile is as large as the City can extend the buffer and avoid excluding these homes altogether. The large green circles (Referring to a map) indicate parolee housing. Should a parolee home be located anywhere other than the MARCH 23, 2010 PAGE 5 PLANNING COMMISSION extreme points, the maximum number is reduced. If there is a group home within a quarter mile which would draw another red circle in a certain area, that would preclude the area from providing parolee housing. C/Shah asked if there was a legal requirement for the City to have a certain number of facilities. ACA/Feldman responded that parolee and probationer homes are not licensed by the state and she was not aware of any Case law that requires cities to provide ample spaces for them in the same way that the City must provide space for adult businesses, for example. However, to ban them from the City would effectively banish parolee's from the City which may suffer a challenge. So, by drafting this very restrictive set of regulations the City would provide one, two or three opportunities for a parolee house to open in a multi -family zone and those facilities would be required to secure a Conditional Use Permit before opening which would provide the City an opportunity to further condition the facility in order to be consistent and compatible with the neighborhood. CDD/Gubman further responded to C/Shah that there is a requirement for 24/7 onsite supervision for parolee homes. C/Shah recommended staff consider a greater distance for parolee homes because 1320 feet appears to be too small a distance and, he would like to see a security requirement included. C/Nelson said he was not hearing that this was the most restrictive ordinance the City could write and still meet the law. Could the City write a more restrictive ordinance that had the distance between the parolee houses so great that only one could ever exist in Diamond Bar and if so, what would it be? ACA/Feldman said she did not know if one was possible given all of the combination of distancing requirements. If parolee homes could not be within a certain distance of other group homes there is a possibility the number could be zero so the way that it is written there is a potential for three but it is highly unlikely that there would be more than a maximum of two which is, in her opinion, the most legally sound way to draft the ordinance. If the map showed only one possible location there is a possibility the number could be zero due to the other distancing requirements and that would be an effective ban so she believes it has to be more than one. Chair/Torng asked what the maximum distance was that would be allowed instead of 5,000 feet. If the maximum is 10,000 feet perhaps there would be one only. CDD/Gubman again referred to the map in an effort to explain the principal of 5,000 feet and reiterated that if the maximum were increased it would not make a difference. C/Nelson said it was difficult for him to buy the argument that certain things would not happen. There are a lot of prisoners that may be eligible for parolee homes. Fifty-two percent of those released are returned to jail and why would the Commission, a decision-making body attempting to do the MARCH 23, 2010 PAGE 6 PLANNING COMMISSION best for the community, consider anything that was less than the absolute most restrictive guidelines for these types of facilities in this City. He said he would like to see an ordinance that meets the absolute minimum requirements of the law and is the most restrictive in terms of allowing these facilities in the City. C/Shah said he agreed with C/Nelson 100 percent that the ordinance should be as restrictive as possible without stepping on the law. VC/Nolan asked if it was correct that there could not be a group home in the same red area as a sober living home. ACA/Feldman responded that a group residential cannot be 300 feet from any other group home. If the group is there first, the sober living home cannot be excluded. If the sober living home is there first, a group residential home cannot be within 300 feet of the sober living home. C/Shah reiterated that he would like to see the ordinance as restrictive as possible. ACA/Feldman felt that even though the 300 number could be larger the point was that it could not be located around the protected homes if the boarding houses do not have federal and state protections. This number was meant to mirror the state's number. C/Lee asked if there was a probation home in the City and CDD/Gubman said he was not aware of any such facility operating in the City. C/Lee asked if the City would have to give an applicant approval to operate this type of facility and ACA/Feldman said an application would be the same as any other Conditional Use Permit application that came before the Commission. The Commission would look at the application, the compatibility, etc., and determine if it can be conditioned to be compatible with the neighborhood. Forgetting what type of application it is, it would be the same question that comes before the Commission with any CUP. The Commission has the ability to deny the project depending on its findings. Staff prepared a very protective ordinance while still allowing the minimum number of facilities. Parolee homes are not regulated under state law. VC/Nolan asked how the City becomes aware of group homes and how is the City not trumped by state law? ACA/Feldman explained that staff included a definition of a sober living home because they receive special protection and because they are protected under the Federal Fair Housing Act. Staff said that if the facility really is a sober living home and have a zero tolerance for alcohol and there is a list of operating requirements including such things as members attending AA meetings, all owners and managers and other supervisors on site are sober, etc., so if the sober living home wants that protection it must prove to the City that it is actually a sober living MARCH 23, 2010 PAGE 7 PLANNING COMMISSION home. If they are not, then they are subject to CUP requirements in the multi -family zone and the distancing requirements. VC/Nolan said that judging from past experience the City does not seem to know that such homes exist until things get out of hand. CDD/Gubman explained that there are instances where a use is established that under this ordinance the City provides a better list of definitions, standards and criteria for establishing uses. Still, a use can be illegally established. For example, on Sunset Crossing Road there was a Cal Poly chapter of a fraternity house that was operating and the City had to go through the City Prospector to discontinue that use. There is no guarantee that there will not be instances where use establishes itself illegally or they violate their conditions of approval and take advantage of all of the due process privileges they have in the City's efforts to remove them. What the City can do is define the uses and restrictions more precisely through these regulations so that the extrication process can be streamlines. ACA/Feldman further stated that the City has the nuisance procedures so that if the facility is creating a nuisance the City is not required to let that nuisance continue just because there is some state or federal law protections protecting a class of people. The City has its Code Enforcement procedures to ensure that the City is a safe and healthy place to live. Chair/Torng said that if a person suffers a handicap and is also a parolee he hopes that situation can be more clearly defined and that the monitoring can be more closely regulated. CDD/Gubman explained that those particulars can be written into the Conditional Use Permit. The ordinance does not prescribe to that level of detail. Chair/Torng opened the public hearing. With no one present who wished to speak on this item, Chair/Torng closed the public hearing. Commissioners reiterated their concerns and recommendations. C/Shah moved, C/Nelson seconded, to continue Development Code Amendment No. PL2010-78 to April 13, 2010, and direct staff to take the Commissioner's comments and recommendations under advisement and re- examine the distances, and come back to the Commission with a more restrictive but not illegal ordinance. VC/Nolan asked if the Commission was under a time restriction to act on this matter and CDD/Gubman responded that the moratorium would expire on July 9, 2010, so the City Council would have to adopt a new ordinance by June 9 or sooner. ACA/Feldman said the City Council would need to adopt the ordinance at their last meeting in May due to the meeting schedule. MARCH 23, 2010 PAGE 8 PLANNING COMMISSION CDD/Gubman explained that the second reading by the City Council would have to take place no later than June 1 with the first reading no later than May 18. City Council notice would have to be submitted by May 3. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Shah, Nelson, VC/Nolan, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 10. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Shah said he appreciated staffs diligence. He said he looked forward to the Planner's Institute in Monterey this week. C/Nelson said he has and always has had a lot of respect for staff as he has expressed in the past. Chair/Torng said he toured the building under consideration for purchase and felt it was a very good facility that could become a true City Center. 11. STAFF COMMENTS/INFORMATIONAL ITEMS: 11.1 Public Hearing dates for future aroiects. CDD/Gubman said he looked forward to spending a few days with VC/Nolan and C/Shah and Council Member Everett at the Planners Institute. He and SP/Lee will accompany the Commissioners and Council Member and hopefully provide debriefing assistance throughout the sessions. On Thursday, April 15 at 6:00 p.m. at the Diamond Bar Center AB1234 training will take place. City Attorney Mike Jenkins will conduct the mandatory ethics training session for all Council Members and Commissioners. If Commissioners are unable to attend the April 15 session, the Planners Institute will also conduct the training session. CDD/Gubman reminded the Commissioners that the public hearings for the Site D Specific Plan will be held on April 13. The Site D Final Environmental Impact Report has been posted on the City's website and will also be available at the Public Library and City Hall. Commissioners were provided this evening with a volume entitled Response to Comments to the Draft Environmental Impact Report. If Commissioners have questions please feel free to contact him or SP/Lee. MARCH 23, 2010 PAGE 9 PLANNING COMMISSION 12. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 8:22 p.m. The foregoing minutes are hereby approved this 13th day of April, 2010. Attest: Respectfully Submitted, Greg Gubman Community Development Director y Torng, man Agenda No. 6.3(b) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 13, 2010 CALL TO ORDER: Chairman Torng called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Shah led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Steve Nelson, Jack Shah, Vice Chairman Kathy Nolan, and Chairman Tony Torng. Absent: Commissioner Kwang Ho Lee was excused. Also present: Greg Gubman, Community Development Director; Brad Wohlenberg, Assistant City Attorney; Grace Lee, Senior Planner; David Alvarez, Assistant Planner; and Stella Marquez, Senior Administrative Assistant. Consultants: Mark Rogers and JoAnne Sturges, TRG Land; Peter Lewandowski, Environmental Impact Sciences. 2. MATTERS FROM THE AUDIENCEJPUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of March 23, 2010. C/Nelson moved, VC/Nolan seconded, to approve the Minutes of the Regular Meeting of March 23, 2010, as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: 5. OLD BUSINESS: None 6. NEW BUSINESS: None Nelson, Shah, VC/Nolan, ChairlTorng None Lee APRIL 13, 2010 PAGE 2 PLANNING COMMISSION 7. PUBLIC HEARINGS: 7.1 Site "D" Specific Plan — Pursuant to the Subdivision Map Act; Title 21 — City's Subdivision Ordinance; and Title 22 — Development Code Sections 22.60 and 22.70, the proposed project is to recommend approval of the following to the City Council: General Plan Amendment No. 2007-03 —A request to change the land use designations from Public Facility (PF) and General Commercial (C-1) to Specific Plan (SP). Zone Change No. 2007-04 — A request to change the zoning districts from Low Density Residential (RL) and Neighborhood Commercial (C-1) to Specific Plan (SP). Specific Plan No. 2007-01 —A request to adopt the Site D Specific Plan for approximately 30.36 -acre site for the construction of 202 residential dwelling units at a density of 20 units per acre; 153,985 gross square feet of commercial use at 10.35 floor area ratio; and approximately 10 acres of open space areas, easements and rights-of-way. Tentative Tract Map No. 70687 — A request to establish separate residential, commercial, and open space parcels; create an internal circulation system and common open space areas; and establish easements and other rights-of-way for utility and other purposes. Environmental Impact Report No. 2007-02 —A request to certify the Final EIR which provides a detailed analysis of potential environmental impacts associated with the development of the Specific Plan area. Project Address: Site comprised of approximately 30.36 -acres located at the southeast corner of Brea Canyon Road and Diamond Bar Boulevard (Los Angeles County Assessor's Parcel Numbers 8714-002-900, 8714-002- 901, 8714-002-902, 8714-002,093, and 8714-015-001.) Applicant: Walnut Valley Unified School District and City of Diamond Bar Lead Agency: City of Diamond Bar Community Development Department C/Nelson said he would recuse himself from deliberation on this matter because the company he works for, PCR Services Corporation provided the archaeological and biological assessments for the project and he was personally involved in the project. APRIL 13, 2010 PAGE 3 PLANNING COMMISSION Chair/Torng laid out the ground rules for the meeting protocol and public speaking. CDD/Gubman presented staff's report and recommended that the Planning Commission open the public hearing, receive public testimony regarding the staff EIR and all land use entitlements, and continue the public hearing to the April 27, 2010, meeting. Mark Rogers provided a history of the site and details of the proposed Site D Specific Plan that included lower level commercial stepping up to residential pads adjoining existing single-family residences. He described the planning principles that have been incorporated into the Specific Plan and supplemented his presentation with a PowerPoint presentation and display boards. Nancy Lyons, 22536 Ridge Line Road and President, Walnut Valley Unified School District (WVUSD) Board of Directors, stated that the original intent was to develop the site as a school. At this point, the district has enough school sites with a declining number of students. WVUSD needs money instead of another school because the district has received less money every year for the past three years with a total enrollment decrease of 20 percent. This substantial decrease in income has led to drastic cuts in programs, teacher layoffs, cancellation of programs including elementary music, etc. The district hopes to get the property entitled and sell it to provide the district with additional funds. She asked the Commission to recommend City Council approval. Chair/Torng opened the public hearing. Donald Daneault, 3154 Castle Rock Road, asked where students living in the 200 units this project would attend,school. The school district says student enrollment is declining; however, the elementary school on Castle Rock Road is overcrowded. He was very concerned about additional student drop off and pickup congestion close to his home because he finds it very difficult to get to his house under the current conditions. John Martin, 1249 S. Diamond Bar Boulevard #432, felt that since this project was on an entrance to the City, everyone in the City should have been provided the Notice of Public Hearing. He said he did not know who had been noticed but with the number of residents present at tonight's meeting, it seemed important to him that for the next meeting that everyone in Diamond Bar should be noticed and given an opportunity to learn about the plans. This is the same plan that was presented previously as well as, a APRIL 13, 2010 PAGE 4 PLANNING COMMISSION time prior. Nothing has been changed. It is obvious to him that the City and the school district want the most money possible from the sale of this land. The best way to get money for a property is to have commercial and residential property. However, if the commercial is eliminated, the berm with the 100 year old trees is kept in place, and the homes are set back about 135 feet from the street, it would solve many problems including elimination of neon lights from the commercial area. As stated in the report, the purpose of commercial is to have it at street level which would be an eyesore at a City entrance. The EIR contains one potentially significant impact; however, he counted eleven. The expectations he has for living in Diamond Bar is that it is a beautiful City and the City of Diamond Bar and WVUSD is saying it wants to put a commercial area at the heart and entrance of the Citywhich in his opinion, was the wrong thing to do. He asked that the City consider some alternative to this Specific Plan because the DEIR states that of all of the alternatives, this plan is the worst environmental alternative. Christopher Chung, 21470 Cold Spring Lane, said he saw two different desires and alternatives. He wondered if the motive and intent of a public hearing was to actually get public input or to do the minimal legal obligations the City is required to perform under CEQA. He felt the documents and reports this evening were telling in that normally a scoping meeting takes place prior to issuing of an EIR or any document and is intended to be a time for input from the community. In this case the document was prepared first and then the City asked for input. It is telling him that the applicant indicates its purpose is to make money. He understands development. He has 20 years in this business and understands EIR's, traffic studies, etc., and he is pro -development and pro this project. If his concerns were addressed he would not be speaking tonight. His concerns include a flawed, inconsistent and outdated traffic report that does not include impacts of the stadium in Industry, cumulative impact from tenants at the H -Mart shopping center; and impacts at school intersections like Cold Spring Place and Brea Canyon Road or Cold Spring Lane and Castle Rock. Anyone who drops their kids off in the morning knows there is a 10-15 minute wait. If 202 units are being added, there will be additional impact that has not been analyzed. He understood there was an applicant that had a desire and fully believe that people who own property have the right to develop their property as they see fit but they need to do it in such a way that it does not adversely impact everyone else. In addition, he saw no traffic analysis of ingresslegress from the site. Projects are market-driven and actual analysis cannot be done until the site has'an actual development plan so there should be a project first before determining the impact of import/export of dirt, for example. Also, in his opinion, certain assumptions about daily trips are incorrect. Under CEQA, the document needs to indicate that the mitigation measures will actually happen. The City cannot just say it will put money in a pot. APRIL 13, 2010 PAGE 5 PLANNING COMMISSION Federation of Hillside and Canyon Associations versus City of Los Angeles has declared an EIR similar to the EIR for this project to be in violation of a CEQA mandate because the City did not include those mitigation measures. Chair/Torng asked the speaker to put his concerns in writing and present them to staff. Mr. Chung said he did not believe the Commission had sufficient information to move this project forward and should send the plan back to staff for further research. Michael Hasegawa, 21502 Cold Spring Lane, felt there were a lot of questions that needed to be answered including the availability of mass transit to handle the increased demand and whether the trees and water canal would be retained. These questions are guidelines, and residents do not know whether the developer will follow these guidelines because this project is market driven. It seems to him that this is a very haphazard plan because he sees no guarantees for the people who live in the area. What will happen with the screening, for example. If the schools are over packed now, why not keep the site for future school use. He knows the City is down $20 million; however, commercial real estate is not a sure thing. The large movie theater on Diamond Bar Boulevard is large commercial property that has not yet been purchased. There is no assurance anyone will buy this property. He was told by his Realtor when he purchased his home that the view was worth an additional $40,000. Will the home values decline in the area once there is a commercial development and the views are gone? His grandfather was a planner for Los Angeles County and helped to design Rowland Heights and surrounding communities including Diamond Bar. He says that the planning was based on population feasibility studies in designated commercial and residential zoning. Has there been an analysis of how this plan would affect those studies. Judy Leung, 21175 Running Branch Road, said that according to what she understood, proceeds of the sale of this land could be used for capita) improvements only, therefore, would not help the district with operating expenses. There have been no public information meetings on the EIR and the pian, and its details, and she feels the City and school district owe it to the residents to explain this plan in greater detail. Only the residents living within 1000 feet of the site receive meeting notices and the people she has spoken with who live across the street from the project did not receive notices. Only 200 residents received the notice. She believed that many more residents would have come to the meeting tonight to express their feelings if they knew about this project. She wants to know why this project has been kept a secret. The consultant forgot to mention the 1991 DBIA Resolution about this plan that was discussed and declined. The EIR is a large document that requires a college degree to understand and comprehend. She is just an ordinary resident and three week's notice about APRIL 13, 2010 PAGE 6 PLANNING COMMISSION this meeting is not a sufficient amount of time to try and understand a 1000 page document. Again, where is the public information meeting that should have explained more in depth about what this proposed project is all about. Section 7.0 of the Specific Plan (General Plan Consistency Analysis) states that "this specific plan provides a site specific detailed description of regulations, standards and guidelines for implementing General Plan goals and policies. To achieve this, the specific plan must be in conformance with and be consistent with the General Plan. The California government code states that a specific plan shall include a statement of the relationship of the specific plan to the General Plan and further, that it may not be adopted and amended unless found to be consistent with the General Plan." The vision statement under land use reads "it is the overall goal of the land use element to ensure that the land uses and development decisions of Diamond Bar maintain and enhance the quality of life for its residents." Does anyone actually believe that this project will enhance the quality of life? If so, she and others would not be here. Residents are trying to let the Commissioners know that this particular plan is going to decrease and lower the residents' quality of life. With very limited notice to the residents, everyone cannot be present tonight to let the Commissioners know how they really feel and this is very, very sad. She said she hoped the response from the City about public comments would not be a comment that the response was "acknowledged" only, because that will serve no purpose. Mary Rodriguez, 3419 Pasado Drive, said she would like to know about the 1991 DBIA Resolution as well and would like to see alternative plans that would not include destruction of 100 year old California Walnut trees. At the August 2009 meeting she asked about Copper Canyon not showing up in the traffic report and it is not included in this report. Since 1991 it seems like the Commission and Council are not listening to the people. Members of the public speak up and no one pays attention because the same plans continue to be presented with no alternative plan to save the area. David Busse, 21455 Ambushers Street, owns commercial property in the San Gabriel Valley and wanted to warn the Commission that the commercial real estate business is no place for a school board or a City Council to be messing around at this time. The WVSUD Public Hearing Site D report from March 11, 1991, when there was an attempt to build homes in the area, the timing of the school board speculating on that land was so bad that if that had gone through the school board would have lost a great deal of money. He asked that the WVUSD Site D Public Hearing report from March 11, 1991, be entered into the record which clearly indicates that people in the neighborhood wanted this property used for public use. Politics is the art of compromise and he has not seen any compromise on this plan or in discussions. The EIR is impressive but full of errors. The traffic study is APRIL 13, 2010 PAGE 7 PLANNING COMMISSION flawed. One can hire a traffic engineer to say anything they want him to say. Common sense tells one that 220 units of housing traffic cannot be made better by using a bunch of stoplights. Section 4.9 of the EIR, page 4.9-12, the Angeles National Forest is a national forest under the US Department of Agriculture, not the National Parks Service (Department of the Interior). When he opened the EIR to the first page and saw that mistake he wondered how many others were included in the report that he did not know about. Every time one drives the SR60 and experiences the debacle at the SR57160 they should remember that a registered professional traffic engineer signed off on that project. Traffic is a nightmare and the concept of putting more cars on the street and saying that everything will be fine, it has not been addressed in this EIR and it makes no sense. There needs to be a lot more thought put into the project and more importantly, from the property owner and the developers and everyone else, he wants to see plan alternatives. He understands the schools need money. Kids live in the neighborhood already and there needs to be a lot more thought given to what is being proposed other than making the most money possible. He has served on jury duty many times and he has always been impressed by others who serve at their ability to use common sense to solve complex problems. Don't be fooled by a bunch of material in an EIR compiled by people who allegedly know what they are talking about. He urged the Commissioners to look for themselves and ask themselves if this proposal makes sense and is it for the betterment of the community. Mary Hasegawa, 21502 Cold Spring Lane, said she has a beautiful view from her home and does not want to wake up every morning to look at a development. And to think the area will be filled with apartments is disheartening. She said she intended to die in her home and will most likely be killed by the smog. Where are the animals going to go? She gardens on her hill and it is like sand. The earth comes down and what assurance is there that when a developer starts grading the hill, those houses won't tumble down? When she bought her home there was apparently a disclosure about Site D which she never bothered to read because she was enthusiastic about her house. She would not have bought her house if she had taken a minute to read the disclosure. She walks every day and she has to go very early or very late because of the smog. It is dangerous at night and she wants to feel safe and secure walking in her neighborhood. Jeff Leighton, 3703 Crooked Creek, said when he was before the Commission a year ago he saw the same presentation and agreed that no one was listening to the residents. He agreed that there are fewer people present tonight because fewer people were notified. He sent a letter to CDD/Gubman after the last meeting and was told he would be notified of tonight's meeting. However, he did not receive a notice about tonight's APRIL 13, 2010 PAGE 8 PLANNING COMMISSION meeting. He said he was concerned about the increase in traffic generated bythis proposed high density housing and commercial use plan. In essence, Diamond Bar is a single traffic thoroughfare City. Because of its geography, the City will always be in this condition. The added congestion that will be generated on the south end of town will dominate the southern gateway to the City. The proposed 202 plus units and the 800-900 additional cars, 400 rush-hour cars, will likely occur at the same time that the commercial area may see the most traffic. Another concern is increased air pollution as pointed out on ES -11. Statements like "violation of air quality standards and considerable increase in criteria pollutants" are bone -chilling and should be enough to stop the Alternate 5 project plan now. How can the City that houses the AQMD facility consciously support a plan that increases bad air at a portion of the City that is already severely affected by a parallel freeway a block away from the proposed site? Again, it can only be assumed that the intent is to maximize sale price and I think that fact has been made apparent tonight. The northerly view on Diamond Bar Boulevard will change dramatically from the country living atmosphere present today. The proposed plan for Site D calls for abrupt changes at the southern gateway to the City. In order to accommodate a large commercial area on the south tip of the site, the hills must be reduced to street level in order to achieve this and still maintain the maximum area above the strip mall for housing. This plan must call for huge retaining walls as shown on the plans. The plan must call for a huge retaining wall behind the commercial buildings similar to the midtown Target location. Although the Targetwall is somewhat camouflaged and set back from the street it is still unsightly and an eyesore. The wall that will need to be planned for Site D will be much less pleasing and more of a focal point than the Target wall. The site of it will be the first thing seen by people entering the City from the south. In addition, the plan calls for removal of 75 100 -year old trees that border Site D. In all, it would be a horrific sight and give a lasting impression of how Diamond Bar chooses to represent itself to its residents and visitors. In summary, the residents understand the need for progress but the City must remember that it needs to take into account the need to give preference to the residents who live in Diamond Bar, pay their taxes and elect the officials who are supposed to represent them. A short-sighted plan to maximize revenue generated at the expense of the residents as voiced by every speaker here tonight and also by speakers who spoke a year ago is an indication of the disdain felt by the residents who will most be affected by the proposed project. The City needs to take another look, please. Gregory Shockley, 3711 Crooked Creek, said it is pretty bad when a City throws out CEQA in order to accommodate the goal of obtaining money. Over the years the school district has had its ups and downs and the student population increases and decreases. The school district will continue to APRIL 13, 2010 PAGE 9 PLANNING COMMISSION survive and will continue to be a good school district with or without the sale of this property because of the teachers and administrators. If people want to live in a place that looks like Irvine they can move there. Other cities like Anaheim and Brea seem to be following suit. People who live here want open space. He does not see where the consultants tried to minimize anything. The Commission does not have to recommend that this be approved by the City Council. In fact, he believes it is the Commission's responsibility not to recommend approval. He has heard it said that if this master plan is not accepted 2200 homes will be built on the site. He said he felt it was the Commission's responsibility was to decline this plan. This is land designated for general public use and no one can put anything on the land without the Council's approval. He believed the City could develop a plan that met the intent of the General Plan and meet the CEQA requirements. The seller may not get as much money for the property but at least it would be more user-friendly to Diamond Bar. I think the City can do a better job. Robert Velasquez, 24336 Seagreen Drive, said the Planning Commission and City Council have done a lot of good things for Diamond Bar. It is a safe place to live; there are nice trails and a brand new recreation center and he believes residents appreciate the City's efforts. Diamond Bar was based on a country living style with more open space and reduction of traffic and the trend of more building is disturbing. The NFL Stadium will affect the City and he believed that the City should have a long term goal of what it wants to look like 10 years from now and he believed it was the job of the Planning Commission to plan ahead. Walnut was up in arms about the NFL Stadium and they should understand that the residents of Diamond Bar will be left to the consequences of a project like this proposal. Christopher Chung returned to the podium to state that the mitigation monitoring report must, when approved, include all mitigation measures that are required of the project. What he stated previously about not including the mitigation measures, if those are not included in the document and more mitigation measures are found the document will have to be re -circulated: He said he truly believed that the document is very full of holes and is easily challenged. Residents do not want to have to challenge this project and hope that the Commissioners determine that the document poorly considers all of the ramifications. If all of the comments that were provided did not make it into the mitigation report, something is wrong. Mary Rodriguez returned to the podium to ask if the Commissioners had read all of the letters and comments that were submitted and Chair/Torng responded yes, that the document under consideration includes "response to comments on the DEIR Site D Specific Plan." Chair/Torng said that APRIL 13, 2010 PAGE 10 PLANNING COMMISSION Ms. Rodriquez's letter is in the document. VC/Nolan assured Mary Rodriguez that she read all public comments, emails and letters that have been provided to the Commission. Chair/Torng closed the public hearing. RECESS: Chair/Torng recessed the meeting at 8:40 p.m. RECONVENE: Chair/Torng reconvened the meeting at 8:50 p -m. 8. CONTINUED PUBLIC HEARING: 8.1 Development Code Amendment No. PL2010-78 —An Ordinance of the City of Diamond Bar amending the zoning regulations governing group residential uses in residential zones and amending the Diamond Bar Municipal Code, and providing reasonable accommodation provisions for the disabled, pursuant to Government Code Section 65858(d). (Continued from March 23, 2010) Applicant: City of Diamond Bar CDD/Gubman stated that at the March 23 meeting, the Commission expressed concerns primarily having to do with the "distance" criteria proposed for group homes and separately for parolee or probation housing. With respect to group homes, staff proposed that not only would a Conditional Use Permit be required for group residential and group homes for more than six clients, staff also limited zones for those uses to the multi- family districts and specified a 300 -foot minimum separation between such uses. The Commission was concerned with the 300 -foot distance in that it might facilitate an over -proliferation of such uses. Staff based the 300 -foot separation on state licensing criteria for group homes like daycare or adult daycare facilities licensed by the State Department of Social Services. The City is not bound by that criteria and looked at pushing the buffers wider. Staff is comfortable recommending that the distance separation be increased from 300 feet to 1320 feet which significantly reduces the overall number of group homes that would be potentially available for those uses. CDD/Gubman reported that the Commission's second issue was the recommended spacing of 5000 feet between parolee/probationer housing: Staff learned that with the additional requirement that such uses be located no closer than a quarter of a mile from schools, parks and the library, it effectively resulted in not being able to get them closer than 10,000 feet apart. As a result, staff changed the distance requirement from 5,000 to 10,000 feet and added a requirement that there shall be no more than two APRIL 13, 2010 PAGE 11 PLANNING COMMISSION (2) parolee/probationer housing facilities operating in the City at any one time. CDD/Gubman indicated that the third issue voiced by the Commission was that there was not any ongoing monitoring of group homes in the ordinance. Staff responded that conditions of approval could be included that would mandate ongoing monitoring. However, staff added a standard that states "these shall be subject to periodic monitoring" so all Conditional Use Permits will need to specify how frequently the facilities are monitored and what kind of reporting requirements would be included. Still left to the discretion of the Commission on a case by case basis is the matter of how frequently it would like a facility to be monitored. The fourth and final issue from the Commission was about the lack or absence of the requirement for onsite security at parolee/probationer homes. The ordinance stipulates onsite supervision but not onsite security. After conferring with the City Attorney, staff believes that to require security for these facilities would detract from the residential character of the neighborhoods in which these facilities are located and staff is concerned that that perception of an unsecure environment that would require officers or security personnel would in themselves be a detriment to the community so staff would recommend that the standard previously endorsed for onsite supervision rather than security would be the most appropriate measure to be taken if the Commission elects to approve a Conditional Use Permit for a parolee/probationer home. Staff recommends that the Planning Commission recommend City Council approval of Development Code Amendment No. PL 2010-78 as presented this evening. C/Shah asked about the difference between onsite security and onsite supervision. CDD/Gubman likened supervision to a hall monitor or resident advisor in a dormitory to make sure everyone is accounted for and make certain all are following the rules of the house and to ensure that peace and order is maintained in the residence rather than having a "security guard" on the premises making sure that individuals are remaining on premises and not causing problems by venturing about. unsupervised. C/Shah said he concurred with all recommendations as long as supervision be defined as 24/7 onsite supervision. VC/Nolan agreed with C/Shah that the intent of the Commissioners comments was not to provide armed guards. She felt staff did a great job of revising the numbers. APRIL 13, 2010 PAGE 12 PLANNING COMMISSION Chair/Torng asked if 10,000 was the maximum and CDD/Gubman said that he spent a lot of, time discussing this matter with the City Attorney's office and their advice is to go out farther than 10,000 feet would be reducing the likelihood to possibly zero that there would be any facility that could locate in the City. There might be a possibility for one; however, the City Attorney advised that it is somewhat risky to confine it down to one, especially when the one proposed location might not work given that a group home nearby would disqualify the site. Staff wanted to provide at least two possible sites that could accommodate a parolee/probationer facility and whether the City would ever actually get two such facilities would be questionable. Chair/Torng opened the public hearing. With no one present who wished to speak on this item, Chair/Torng closed the public hearing. C/Shah moved, VC/Nolan seconded, to recommend City Council approval of Development Code Amendment No. PL 2010-78. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Shah, VC/Nolan, Chair/Torng None Lee, Nelson 9. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Shah complimented staff on its Site D documentation and report for the Site D Specific Plan. He appreciated the Planners Institute and wished there had been more for him to learn. VC/Nolan said she appreciated staff's report on the proposed Site D Specific Plan. She would like to have staff continue the public hearing as if there had not been a break so that the Commission would have an opportunity to ask staff questions. She said she would put her questions in writing prior to the next meeting. 10. STAFF COMMENTS/INFORMATIONAL ITEMS: 10.1 Public Hearing dates for future protects. 11. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. APRIL 13, 2010 PAGE 13 PLANNING COMMISSION ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 9:25 p.m. The foregoing minutes are hereby approved this 27th day of April, 2010. Attest: Respectfully Submitted, - �(�Xzz' Greg Gub Community Development Director ny Torng, C man CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda 4 6.4 Meeting Date: May 4, 2010 AGENDA REPORT FROM: James DeStefano, City Matdat TITLE: Ratification of Check RegisApril 15, 2010 through April 28, 2010 totaling $1,167,092.22. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,167,092.22 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 15, 2010 through April 28, 2010 for $1,167,092.22 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Financd 00ector Assista ity n ger Attachments: Affidavit and Check Register — 04/15/10 through 04/28/10. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 15, 2010 through April 28, 2010 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Community Organization Support Fd Prop A - Transit Fund Prop C - Transit Fund Int. Waste Mgt Fund Traffic Improvement Fund CDBG Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Energy Eff/Cnsrvtn Block Grant (EECBG) Capital Improvement Projects Fund Signed: n Linda G.-MadnUson Finance Director Amount $942,590.46 $800.00 73,361.30 1,530.00 3,567.80 8,460.04 1,284.04 15,444.74 13,195.50 4,910.01 1,216.57 100,731.76 $1,167,092.22 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 411512010 1 89345 Transaction Description Fund/ Dept Acct # Amount Total Check Amount Check Date Check Number Vendor Name CITY MANAGEMENT SERVICES CROSSING GUARD SVCS -FEB 0014411 45410 8,1 4/15/2010 89346 P/R TRANSFER-10/PP 08 001 10200 154,077.85 $163,956.87 4(15/2010 10 -PP OS PAYROLL TRANSFER PIR TRANSFER-10/PP 08 112 10200 6,599.33 4/15/2010 PAYROLL TRANSFER PIR TRANSFER-10/PP 08 115 10200 2,329.51 411512010 PAYROLL TRANSFER P/R TRANSFER-10/PP 08 125 10200 950.18 4!15/2010 PAYROLL TRANSFER BUSINESS SYSTEMS INC COPIER MAINT-MAR 10 4115!2010 89348 AMERITECH occaGannN RFFI IND 001 34730 33.00 $33.00 411512010 1 89345 GRAM AUU CITY MANAGEMENT SERVICES CROSSING GUARD SVCS -FEB 0014411 45410 8,1 4/15/2010 89346 ALL INSURANCE SERVICES INC JSPCL EVENT INS -JAN -MAR 10 001 23004 7,1 4/15/2010 89347 ALLIANT 0014090 T 42100 1, BUSINESS SYSTEMS INC COPIER MAINT-MAR 10 4115!2010 89348 AMERITECH FACILITY REFUND-SYC CYN 001 23002 4/15/2010 89349 THOMAS AU BEAR STATE AIR CONDITIONING SVCS IN SUPPLIES -1350015333 42200C 4/15/2010 89350 BEAR STATE AIR CONDITIONING SVCS IN SUPPLIES -DBC 0015333 42200 4/15/2010 BEAR STATE AIR CONDITIONING SVCS IN MAINT-DBC 0015333 45300 4/15/2010 14116101 -PIR DEDUCTIONS 001 21105 4/15/2010 89351 BENESYST COMMERCIAL LIGt-ffiNG SPPL SUPPLIES -PARKS 0015340 1 42125 4/15/2010 89352 CALIFORNIA 89353 CARLOS CARRILLO FACILITY REFUND -DBC 001 23002001 4/15/2010 FACILITY CHARGES -DBC 36615 411512010 CARLOS CARRILLO 4/15/2010 89354 CDW GOVERNMENT INC. SUPPLIES-I.T. 0014070 41200 REIMB-NAT LEAGUE COW 0014030 42330 4/15/2010 89355 LING LING CHANG 001 23002 89356 SWARAN DABGOTRA FACILITY REFUND -DBC 4/15/2010 FACILITY CHARGES -DBC 001 36515 4/15/2010 SWARAN DABGOTRA P & R COMM -MAR 2010 0015350 44100 4115/2010 89357 DAVID J. GRUNDY PROF SVCS CC MTG 4/6 0014030 44000 4/15/2010 1 89358 CAROL DENNIS Page 1 225.00 387.16 773.00 722.01 908.73 $8,052.90 $7,660.27 $1,122.46 $50.00 $1,385.16 $722.01 700.00 $500.00 -200.00 43.901 $43.90 254.00 $254.00 700.00 $413.00 -287.00 45.00 $45.00 200.001 $200.00 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/15/2010 89359 jDFS FLOORING CORP CARPET REPAIR -CITY HALL 0014090 42210 1,932.25 $1,932.25 4/15/2010 1 89360 IDIAMOND BAR COMMUNITY PRE SCHOOL IFACILITY REFUND -PETERSON 1 001 1 23002 1 100.001 $100.00 4/15/2010 1 EVERGREEN INTERIORS PLANT SVCS -HERITAGE 0015340 1 42210 1 135.00 4/15/2010 1 89361 DIVERSIFIED PARATRANSIT INC DIAMOND RIDE -FEB 2010 1 1125553 1 45529 1 30,617.001 $30,617.00 4/15/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL SVCS-HERITG 0015340 42210 40.00 4/15/2010 1 89362 1 EDUCATION TO GO CONTRACT CLASS -WINTER 1 0015350 1 45320 1 120.001 $120.00 4/15/2010 1 89363 INORA ESTILLORE IFACILITY REFUND -HERITAGE 001 123002 1 200.001 $200.00 4/15/2010 89364 EVERGREEN INTERIORS PLANT SVCS -DBC 0015333 1 45300 1 177.00 $312.00 4/15/2010 1 EVERGREEN INTERIORS PLANT SVCS -HERITAGE 0015340 1 42210 1 135.00 4/15/2010 1 89365 1EXTERIOR PRODUCTS INC BANNERS -CITY B/DAY CELEB 0015350 1 42353 1 5,300.001 $5,300.00 4/15/2010 89366 EXTERMINETICS OF SO CAL INC PEST CONTROL SVCS -DBC 0015333 45300 75.00 $235.00 4/15/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL SVCS -DBC 0015333 45300 40.00 4/15/2010 89368 EXTERMINETICS OF SO CAL INC PEST CONTROL SVCS-PETERSN 0015340 42210 50.00 $595.00 4/15/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL SVCS-HERITG 0015340 42210 40.00 4/15/2010 89369 EXTERMINETICS OF SO CAL INC PEST CONTROL SVCS-PANTERA 0015340 42210 30.00 $2,400.00 4/15/2010 1 89367 1 FISHER AIR INC JEMERGENCY REPAIR -DBC 0015333 1 42210 1 3,051.14 $3,051.14 4/15/2010 1 89368 JGFOA IMEMBERSHIP DUES-DYL,LM,SF 1 0014050 142315 1 595.00 $595.00 4/15/2010 1 89369 IGO LIVE TECHNOLOGY INC PROF.SVCS-CNIEW 4/9 001 123005 1 2,400.001 $2,400.00 4/15/2010 1 89370 GRAYBAR SUPPLIES-SYC CYN PK 1 0015340 1 42126 1 11.26 $11.26 4/15/2010 1 89371 IHARDY & HARPER INC SIDEWALK REPAIR-C/SPRNGS 1 0015554 1 45502 1 5,850.001 $5,850.00 4/15/2010 1 89372 JHASLERINC JEQ RENTAL -POSTAGE JAN -MAR 1 0014090 1 42121 1 148.161 $148.16 4/15/2010 1 89373 ILEW HERNDON I P & R COMM -MAR 2010 0015350 1 44100 1 45.00 $45.00 4/15/2010 1 89374 ISIMON HO FACILITY REFUND-REAGAN j 001 1 23002 1 50.001 $50.00 Page 2 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 4/15/2010 4/15/2010 89375 IMPACT SIGNS IMPACT SIGNS SIGNS-SYC CYN PK SIGNS -PARKS 2505310 2505310 46415 46415 477.41 411.56 $888.97 4/15/2010 1 89376 JINCONTACT INC ILONG DIST SVCS -MAR 10 1 0014090 1 42125 1 51.581 $51.58 4/15/2010 89377 JENKINS & HOGIN, LLP LEGAL SVCS -MAR 2010 0014020 44020 2,527.60 $8,722.00 4/15/2010 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV MAR 0014020 44020 5,731.60 4/15/2010 89379 JENKINS & HOGIN, LLP LEGAL SVCS -COMM SVCS MAR 0014020 44020 231.40 $99.00 4/15/2010 JENKINS & HOGIN, LLP LEGAL SVCS-P/WORKS MAR 0014020 44020 195.80 4/15/2010 89380 JENKINS & HOGIN, LLP LEGAL SVCS -FINANCE MAR 0014020 44020 35.60 $613.20 4/15/2010 1 89378 JIWAN KARNADI IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.00 $50.00 4/15/2010 NEW DIMENSIONS IFACILITY CHARGES -PETERSON 001 23004 -83.32 4/15/2010 1 89379 1JENNIE KIM IRECREATION REFUND 001 134780 1 99.00 $99.00 4/15/2010 1 89380 JKWIK COVERS ITABLE COVERS -CITY B/DAY 0015350 1 42353 1 613.201 $613.20 4/15/2010 1 89381 ILA DATA SECURITY CORP JDATA STORAGE SVCS -MAR 0014070 1 45000 1 620.001 $620.00 4/15/2010 1 89382 ILEWIS ENGRAVING INC. INAME PLATES -COMM SVCS 0015350 1 41200 1 88.901 $88.90 4/15/2010 89383 IBENNY LIANG P & R COMM -MAR 2010 0015350 1 44100 1 45.001 $45.00 4/15/2010 1 89384 ILOS ANGELES UNIFIED SCHOOL DISTRICT IBILINGUAL TESTING-H/R 0014060 1 44000 1 90.001 $90.00 4/15/2010 1 89385 NATIONAL LEAGUE OF CITIES MEMBERSHI IMEMBERSHIP DUES -FY 10111 0014030 1 42315 1 4,467.001 $4,467.00 4/15/2010 89386 NEW DIMENSIONS FACILITY REFUND -PETERSON 001 23002 200.00 $116.68 4/15/2010 NEW DIMENSIONS IFACILITY CHARGES -PETERSON 001 23004 -83.32 4/15/2010 1 89387 ICONNIE NGUYEN RECREATION REFUND 001 34780 1 155.001 $155.00 4/15/2010 JORKIN ORKIN PEST CONTROL INC I PEST CONTROL SVCS-HERITAG 0015340 42210 63.37 4/15/2010 89388 INORTH AMERICAN AMUSEMENTS INC RIDES -CITY B/DAY CELEB 0015350 1 42353 1 22,230.001 $22,230.00 4/15/2010 89389 PEST CONTROL INC PEST CONTROL SVCS-SYC CYN 0015340 42210 66.06 $129.43 4/15/2010 JORKIN ORKIN PEST CONTROL INC I PEST CONTROL SVCS-HERITAG 0015340 42210 63.37 Page 3 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 4/15/2010 89390 TED OWENS P & R COMM -MAR 2010 0015350 1 44100 1 45.001 $45.00 4/15/2010 89391 PERS RETIREMENT SURVIVOR BENEFIT 001 211098.00 47.43 $530.20 4/15/2010 1 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 208.88 4/15/2010 89402 PERS RETIREMENT RETIRE CONTRIB-ER 001 21109 313.32 $45.00 4/15/2010 89392 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $25,657.09 4/15/2010 1 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 10,243.89 1 4/15/2010 89402 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 15,365.77 $45.00 4/15/2010 89393 PROTECTION ONE INC ALARM SVCS -DBC APR 10 0015333 1 42210 1 54.08 $146.42 4/15/2010 1 PROTECTION ONE INC ALARM SVCS -HERITAGE 0015340 1 42210 1 92.34 4/15/2010 189394 89397 IR F DICKSON COMPANY INC ISTREET SWEEPING SVCS -JAN 10015554 1 45501 1 19,833.801 $19,833.80 4/15/2010 1 SCPMA HR SCPMA CONF-MCLEAN 0014030 42325 1 1 75.00 4/15/2010 189395 89402 JDAVID A ROBERTO P & R COMM -MAR 10 10015350 1 44100 1 45.001 $45.00 4/15/2010 189396 89403 ISYLVIA ROMERO IFACILITY REFUND -DBC 1 001 1 36615 1 495.001 $495.00 4/15/2010 89397 SCPMA HR SCPMA CONF-CROSS,WANG 0014060 42325 150.00 $225.00 4/15/2010 1 SCPMA HR SCPMA CONF-MCLEAN 0014030 42325 1 1 75.00 4/15/2010 89398 SCPMA HR MEMBERSHIP DUES -CROSS 0014060 42315 50.00 $125.00 4/1512010 1 SCPMA HR MEMBERSHIP DUES -WANG 0014060 42315 25.00 4/15/2010 89402 SCPMA HR MEMEBERSHIP DUES-GONZALES 0014060 42315 50.00 $975.67 4/15/2010 1 89399 ISIGN CONTRACTORS INC BANNERS -ARMED FORCES 1 0015350 1 45300 1 1,338.371 $1,338.37 4/15/2010 89400 SOUTHERN CALIFORNIA EDISON ELECT SVCS TRAFFIC CNTRL 0015510 42126 683.96 $794.47 4/1 512 01 0 1 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CNTRL 0015510 42126 1 110.51 4/15/2010 1 89401 ISTATE BOARD OF EQUALIZATION JAN -MAR 10 -SALES TAX 1 001 1 36650 1 47.001 $47.00 4/15/2010 1 89402 ITELEPACIFIC COMMUNICATIONS ITI INTERNET SVCS -APR 10 1 0014070 1 44030 1 975.671 $975.67 4/15/2010 1 89403 1PANNATHAKKAR IFACILITY REFUND -DBC 1 001 1 23002 1 50.001 $50.00 Page 4 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/15/2010 89404 THE SAUCE CREATIVE SERVICES SHIRTS -CITY B/DAY CELEB 0015350 42353 866.50 $866.50 4/15/2010 1 89405 ITIME WARNER JINTERNET SVCS -CITY HALL 1 0014070 1 44030 1 140.861 $140.86 4/15/2010 1 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS MAR 0015340 1 45300 1 24,604.11 4/15/2010 1 89406 ITIME WARNER JINTERNET SVCS -CITY HALL 1 0014070 1 44030 1 252.601 $252.60- 4/15/2010 1 89407 ITIME WARNER MODEM SVCS -HERITAGE 1 0015340 1 42126 1 116.011 $116.01 4/15/2010 1 89408 TRI -CITIES POOL SERVICE & REPAIR IMONTHLY MAINT-DBC MAR 1 0015333 1 45300 1 160.001 $160.00 4/15/2010 1 89409 ICHYR SHIN TSAO IRECREATION REFUND 1 001 1 34780 1 55.001 $55.00 4/15/2010 1 89410 JUS DEPARTMENT OF ENERGY JEECBG REPYMNT-OVRPMNT 1 156 1 31633 1 1,216.571 $1,216.57 4/15/2010 89411 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC MAR 0015333 1 45300 1 5,645.47 $30,249.58 4/15/2010 1 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS MAR 0015340 1 45300 1 24,604.11 4/15/2010 1 89412 JVANTAGEPOINTTRNSFRAGNTS-303248 4/16110-P/R DEDUCTIONS 1 001 1 21108 1 5,135.111 $5,135.11 4/15/2010 IYUE 1 YUE CHENG LIU & YONG DAI DEPOSIT REFUND -EN 10-672 001 1 23012 1 500.00 4/15/2010 1 89413 JW.W. GRAINGER INC. SUPPLIES -GENERAL 1 0014090 1 41300 1 288.421 $288.42 4/15/2010 1 89414 IWALNUT VALLEY EDUCATIONAL FOUNDATIO ICOMM ORG SUPPORT FUND 10114010 1 42355 1 500.001 $500.00 4/15/2010 1 89415 IVANESSA WEISBERG IRECREATION REFUND 1001 1 34780 1 60.001 $60.00 4/15/2010 1 89416 IPAUL WRIGHT A/V SVCS-CNCL MTG 1 0014090 1 44000 1 176.001 $175.00 4/15/2010 1 89417 IYUH HARN YANG JRECREATION REFUND 1 001 1 34780 1 10.001 $10.00 4/15/2010 89418 CHENG LIU & YONG DAI ADMIN FEE -EN 10-672 001 34650 -255.00 $245.00 4/15/2010 IYUE 1 YUE CHENG LIU & YONG DAI DEPOSIT REFUND -EN 10-672 001 1 23012 1 500.00 4/19/2010 1 89419 1 DELTA CARE USA JAPR 2010 -DENTAL PREMIUMS 1 001 1 21104 1 310.661 $310.66 4/22/2010 1 89420 JA AMERICAN SELF STORAGE ISTORAGE RENTAL -MAY 2010 1 0014090 1 42140 1 122.001 $122.00 4/22/2010 1 89421 JADVANCED APPLIED ENGINEERING INC IDESIGN SVCS AREA 6 1 2505510 1 46411 1 5,669.001 $5,669.00 Page 5 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89422 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 10-671 001 23012 330.00 $4,951.50 4/22/2010 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 10-675 001 23012 440.00 4/2212010 89424 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 09-657 001 23012 550.00 $100.00 4/22/2010 ADVANTEC CONSULTING ENGINEERS INC CITYWIDE SGNL TIMING -FEB 1135553 R44000 1,530.00 4/22/2010 89425 ADVANTEC CONSULTING ENGINEERS INC BATTERY BACK UP DESIGN 2505510 R46412 1,500.00 $200.00 4/22/2010 ADVANTEC CONSULTING ENGINEERS INC TRFFC ENG SVCS -FEB 10 0015510 1 45221 1 601.50 4/22/2010 1 89423 JAGI ACADEMY CORP ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 288.001 $288.00 4/22/2010 AMERICOMP GROUP INC SUPPLIES -PRINTER TONER 0014070 45000 550.90 4/22/2010 1 89424 JALL CITY MANAGEMENT SERVICES ICROSSING GUARD SVCS -MAR 1 0014411 1 45410 1 8,052.901$8,052.90 $100.00 4/22/2010 1 89425 JOLIVIA AMBRIZ FACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00 4/2212010 89426 AMERICOMP GROUP INC SUPPLIES -PRINTER TONER 0014070 45000 196.45 $943.80 4/22/2010 AMERICOMP GROUP INC SUPPLIES -PRINTER TONER 0014070 45000 550.90 4/22/2010 89430 AMERICOMP GROUP INC SUPPLIES -PRINTER TONER 0014070 45000 196.45 $100.00 4/22/2010 1 89427 JAND 1 OFFICIALS 1OFFICIALS SVCS-FEB/MAR 1 0015350 1 45300 1 1,134.001$1,134.00 4/22/201089428 89429 BALBIR ATWAL FACILITY REFUND -DBC 001 23002 500.00 $232.00 4/2212010 /2212010 BALBIR ATWAL FACILITY CHARGE -DBC 001 36615 -268.00 4/22/2010 1 89429 IMARLENE BAUTISTA IRECREATION REFUND 1 001 1 36615 1 350.001 $350.00 4/22/2010 1 89430 IBENESYST IFLEX ADMIN SVCS -4TH QTR 10014060 1 42346 1 100.001 $100.00 4/2212010 1 89431 1JEFFREY BINNER ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 342.001 $342.00 4/22/2010 1 89432 IREBECCA BLEE IRECREATION REFUND 1001 136615 1 498.001 $498.00 4/22/2010 1 89433 IBRAHMA FOUNDATION ICOMM SUPPORT FUND 1 0114010 1 42355 1 100.0ol $100.00 4122/2010 89434 1 KATHY BREAUX ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 86.401 $86.40 4/22/2010 1 89435 IBUSINESS TELECOMMUNICATION SYS INC. PH.SVCS-I.T, 0014070 1 42125 1 145.001 $145.00 Page 6 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct# Amount I Total Check Amount 4/22/2010 89436 CHARTER OAK GYMNASTICS, INC. CONTRACT CLASS -SPRING 0015350 45320 210.00 $210.00 4122/2010 89437 DAVID R SEILER REIMB-SUPPLIES 0015340 1 42210 1 90.541 $90.54 4/22/2010 89438 DAY & NITE COPY CENTER PRINT SVCS-SILVERTIP PK 2505310 46415 167.09 $2,521.51 4/22/2010 1 DAY & NITE COPY CENTER PRINT SVCS -DB 4 YOUTH 0015350 42110 658.50 4/22/2010 89444 DAY & NITE COPY CENTER PRINT SVCS -COMM SVCS 2505310 46415 256.82 $312.22 4/22/2010 DAY & NITE COPY CENTER PRINT SVCS -CITY B/DAY 0015350 42353 223.62 4/22/2010 89445 DAY & NITE COPY CENTER PRINT SVCS -EASTER EGG 0015350 42110 21.95 $35,068.50 4/22/2010 DAY & NITE COPY CENTER PRINT SVCS -EASTER EGG HNT 0015350 42110 469.22 4/22/2010 DAY & NITE COPY CENTER PRINT SVCS -CITY B/DAY 0015350 42353 469.23 4/22/2010 DAY & NITE COPY CENTER PRINT SVCS -CITY B/DAY 0015350 42353 10.98 4/22/2010 DAY & NITE COPY CENTER IPRINT SVCS-EIR-SITE D 0014090 1 44000 1 244.10 4/22/2010 89439 DE LA ROSA &COMPANY BOND REMRKTNG-DBC 0014090 42129 3,846.58 $3,846.58 4122/2010 89440 CAROL DENNIS PROF.SVCS- P & R MTG 0015310 1 44000 125.00 $275.00 4/22/2010 1 CAROL DENNIS PRINT SVCS-PLNG COMM 001521C 44000 150.00 4/22/2010 89441 DFS FLOORING CORP MAINT-DBC MAR 0015333 42210 1,085.00 $1,855.00 4/22/2010 DFS FLOORING CORP MAINT-PARKS MAR 10 0015340 42210 385.00 4/22/2010 89444 DFS FLOORING CORP MAINT-HERITAGE MAR 10 0015340 42210 385.00 $312.22 4/22/2010 89442 DIAMOND BAR HAND CAR WASH CAR WASH -CITY VEH 0014090 42200 168.85 $284.78 4/22/2010 DIAMOND BAR HAND CAR WASH CAR WASH -RD MAINT 0015554 42200 41.99 4/22/2010 89444 DIAMOND BAR HAND CAR WASH CAR WASH-NGHBRHD IMP 0015230 42200 35.97 $312.22 4/22/2010 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 37.97 4/22/2010 89443 DIAMOND BAR INTERNATIONAL DELI JMTG SUPPLIES-CNCL 0014090 42325 192.001 $192.00 4 /2 212 0 1 0 DMS CONSULTANTS CIVIL ENGINEERS INC CURB RAMP INSTALL-C/ROCK 2505510 1 46420 6,895.00 4122/2010 89444 DIAMOND BAR MOBIL FUEL -COMM SVCS 0015310 42310 312.221 $312.22 4/22/2010 89445 IDIVERSIFIED PARATRANSIT INC DIAMOND RIDE -MAR 2010 1 1125553 1 45529 35,068.501 $35,068.50 4/22/2010 _[_H446 DMS CONSULTANTS CIVIL ENGINEERS INC ST REHAB PROJ-ZONE 3 & 4 2505510 1 46411 1,527.50 $14,892.50 4 /2 212 0 1 0 DMS CONSULTANTS CIVIL ENGINEERS INC CURB RAMP INSTALL-C/ROCK 2505510 1 46420 6,895.00 Page 7 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 1 89446... JDMS CONSULTANTS CIVIL ENGINEERS INC ICUR13 RAMP INSTALL-EVRGN 2505510 1 46420 6,470.001 $14,892.50 ... 4/22/2010 1 89447 IFRED DURAN ENTERTAINMENT-SCHL DANCE 1 0015350 1 45300 1 250.001 $250.00 4/22/2010 89448 EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 38 1385538 45500 12,468.00 $28,535.82 4/22/2010 EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 39 1395539 45500 11,610.95 4/22/2010 89452 EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 41 1415541 45500 4,143.87 $150.00 412212010 EXCEL LANDSCAPE ADDL LNDSC MAINT-DIST 38 1385538 42210 313.00 4/22/2010 89449 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 37.82 $252.70 4/22/2010 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 150.05 4/22/2010 89452 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 64.83 $150.00 4/22/2010 89450 FEHR & PEERS TRFFC ENG SVCS-OCT/NOV 1165510 44000 6,039.74 $8,460.04 4/22/2010 FEHR & PEERS TRFFC ENG SVCS-NOV/JAN 1165510 44000 872.85 4/22/2010 89452 FEHR & PEERS TRFFC ENG SVCS-JAN/FEB 1165510 44000 1,547.45 $150.00 4/22/2010 1 89451 IFOUNDATIONS AT FAIRPLEX IYELLOW BUS SPNSRSHP 1 0114010 1 42355 1 200.001 $200.00 4/22/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 03-393 001 23012 66.00 4/22/2010 1 89452 JBIRIDGET GARDEA IFACILITY REFUND-PANTERA 1 001 1 23002 1 150,001 $150.00 4/22/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 06-532 001 23012 550.00 4/22/2010 1 89453 JGOVPARTNER IREQUEST PARTNER -APR 1 0014070 1 44030 1 850.00J $850.00 4/22/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-532 001 34650 -137.50 4/22/2010 1 89454 GRAFFITI CONTROL SYSTEMS IGRAFFITI REMOVAL -MAR 2010 1 0015230 1 45520 1 5,200.001 $5,200.00 4/22/2010 89455 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 001 23012 264.00 $1,574.00 4/22/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 03-393 001 23012 66.00 4/2212010 HALL & FOREMAN, INC. ADMIN FEE -EN 03-393 001 34650 -66.00 4/22/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 06-532 001 23012 550.00 4/22/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-532 001 23012 137.50 4/22/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 06-532 001 34650 -137.50 4/22/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 05-479 001 23012 760.00 4/22/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 05-479 001 23012 190.00 4/22/2010 HALL & FOREMAN, INC. JADMIN FEE -EN 05-479 1 001 1 34650 -190.00 4/22/2010 1 89456 IRAQUEL COREEN HERNANDEZ ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 522.001 $522.00 Page 8 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 4/22/2010 89458 HOME DEPOT CREDIT SERVICES SUPPLIES -PARKS 0015340 42210 Total Check Amount Check Date Check Number Vendor Name HOME DEPOT CREDIT SERVICES Transaction Description 0015333 Fund/ Dept Acct # Amount 4/2212010 KENS HARDWARE SUPPLIES -DBC 0015333 41200 81.15 $439.00 4/22/2010 89457 HOLLYWOOD BOWL EXCURSION-HOLLYWD BWL 1 0015350 1 45310 1 439.001 4/22/2010 89458 HOME DEPOT CREDIT SERVICES SUPPLIES -PARKS 0015340 42210 482.29 $742.73 4/2 212 0 1 0 1 HOME DEPOT CREDIT SERVICES SUPPLIES -DBC 0015333 41200 1 260.441 1 4/2212010 89459 INLAND EMPIRE STAGES EXCURSION-GETTY VILLA 0015350 45310 1,665.00 $2,612.25 4/22/2010 1 INLAND EMPIRE STAGES 1EXCURSION-TRANSPORTN 1125350 1 45310 947.25 4/22/2010 1 89460 JINLAND VALLEY DAILY BULLETIN ILEGAL NOTICE-P/WORKS 1 0015510 1 42115 1 127.501 $127.50 4/22/2010 89461 VALLEY HUMANE SOCIETY ANIMAL CONTROL SVCS -MAY 0014431 45403 8,750.00 $10,000.00 4/22/2010 1 JINLAND INLAND VALLEY HUMANE SOCIETY FACILITY ASSESSMENT -MAY 0014431 45403 1,250.00 4/22/2010 1 89462 JK&V BLUEPRINT SERVICE INC. PRINT SVCS -TONERS 1 0014090 1 41200 1 415.481 $415.48 4/22/2010 89463 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41250 22.70 $436.49 4/2212010 1 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 269.60 4/2212010 KENS HARDWARE SUPPLIES -DBC 0015333 41200 81.15 4/22/2010 KENS HARDWARE SUPPLIES -COMM SVCS 0015310 42200 63.04 4/22/2010 1 89464 IKIDS CAN DO GYMNASTICS ICONTRACT CLASS -SPRING 0015350 1 45320 1 423.001 $423.00 4/22/2010 89465 IMPRINTS INCORP. T -SHIRTS -CITY BIRTHDAY 0015350 42353 626.88 $1,106.42 4/2212010 1 JKLISTOM KUSTOM IMPRINTS INCORP. SUPPLIES -COMM SVCS 0015350 41200 1 479.54 1 4/22/2010 1 89466 ILAE ASSOCIATES INC PROF.SVCS-ENG MAR 1 0015551 1 45221 1 655.001 $655.00 4/22/2010 89467 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 05-490 001 34650 -182.24 $5,028.74 4/22/2010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 09-650 001 23012 636.00 4/22/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 09-650 001 23012 114.48 4/2212010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 09-650 001 34650 -114.48 4/22/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 10-669 001 23012 277.37 4/22/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 10-669 001 34650 -277.37 4/22/2010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 10-669 001 23012 1,540.94 4/22/2010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-582 001 1 23012 1 417.50 Page 9 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/2212010 89467... LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-582 001 23012 75.15 $5,028.74 ... 4/22/2010 89472 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-582 001 34650 -75.15 $132.00 412212010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 09-646 001 23012 307.26 4/22/2010 1 4/22/2010 IMINUTEMAN PRESS R & D BLUEPRINT LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 0946 001 23012 55.31 4/22/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 09-646 001 34650 -55.31 4/22/2010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 05-490 001 23012 1,113.94 4/22/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 05-490 001 23012 200.51 4/22/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 05-490 001 34650 -200.51 4/22/2010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 05-490 001 23012 1,013.00 4/22/2010 ILEIGHTON & ASSOCIATES, INC. JADMIN FEE -EN 05-490 001 23012 182.34 4/2212010 89468 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 46.59 $56.74 4/2212010 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGE 0014090 42113 10.15 $719.69 4/22/2010 1 89469 ISHERI LIEBE ICONTRACT CLASS -SPRING 1 0015350 1 45320 j 138.001 $138.00 4/22/2010 89470 LOS ANGELES COUNTY SHERIFF'S DEPT. CALVARY CHAPEL -MAR 2010 0014411 45402 7,699.86 $416,946.22 4/2212010 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES -MAR 2010 1125553 45402 129.22 $719.69 4/22/2010 89472 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS -MAR 2010 0014411 45401 401,239.11 $132.00 4/22/2010 LOS ANGELES COUNTY SHERIFF'S DEPT. STAR DEPUTY SVCS -MAR 2010 0014411 45401 8,790.68 4/22/2010 1 4/22/2010 IMINUTEMAN PRESS R & D BLUEPRINT LOS ANGELES COUNTY SHERIFF'S DEPT. LIABILITY T/F CREDIT 0014411 45401 -912.65 4/22/2010 1 89471 IPEARL MACIAS REFUND-PKING CITATIONS 1 001 1 32230 1 332.001 $332.00 4/22/2010 MCE CORPORATION STORM DRAIN MAINT-MAR 0015554 45512 594.60 $719.69 4/22/2010 1 89472 IMATLOCK ASSOCIATES INC JADA RETROFIT-SYC CYN 1 2505310 1 R46415 1 132-001 $132.00 4/22/2010 89473 MCE CORPORATION VEGETATION CNTRL-MAR 0015558 45508 9,232.37 $20,516.98 4/22/2010 MCE CORPORATION STORM DRAIN MAINT-MAR 0015554 45512 594.60 $719.69 4/22/2010 89475 MCE CORPORATION ROAD MAI NT -MAR 2010 0015554 45502 8,689.49 4/22/2010 MCE CORPORATION RIGHT-OF-WAY MAINT-MAR 0015554 45522 2,000.52 4/22/2010 1 4/22/2010 1 89474 JELIZABETH MENA IFACILITY REFUND-SYC CYN 1 001 1 23002 1 50.001 $50.00 $719.69 4/22/2010 1 89475 IMERCURY DISPOSAL SYSTEMS INC IRECYCLING FEES -BATTERY 1 1155515 1 44000 1 719,691 $71.04 4/22/2010 1 89476 IMINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -EN 07-555 123012 1 71.041 Page 10 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 4/22/2010 89480 PERS HEALTH MAY 2010 -HEALTH INS PREM 0014060 40093 147.66 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # I Amount I Total Check Amount 4/22/2010 1 89477 JEDA MORALES IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.001 $50.00 30,411.56 $1,000.00 4/22/2010 1 89478 IMT CALVARY LUTHERAN CHURCH & SCHOOL I FACILITY RENTAL -DEC -MAR 0015350 1 42140 1 9,550.00 $9,550.00 4/22/2010 1 89479 INEXTEL COMMUNICATIONS IPH CHRGS-P/W, C/S, CID 0014090 1 42130 1 577.141 $577.14 4/22/2010 89480 PERS HEALTH MAY 2010 -HEALTH INS PREM 0014060 40093 147.66 $31,084.22 4/22/2010 PERS HEALTH MAY 2010 -HEALTH INS PREM 0014090 40086 525.00 4!2212010 89482 PERS HEALTH MAY 2010 -HEALTH INS PREM 001 21105 30,411.56 $1,000.00 4/22/2010 89481 R F DICKSON COMPANY INC ST SWEEPING SVCS -MAR 0015554 45501 9,916.90 $9,916.90 4/22/2010 IREINBERGER REINBERGER PRINTWERKS PRINT SVCS -LETTERHEAD 0014090 42110 86.70 4/22/2010 1 89482 IREGIONAL CHAMBER OF COMMERCE I SERVICE CONTRACT -MAY 10 0014096 1 45000 1 1,000.001 $1,000.00 4/22/201089483 89484 PRINTWERKS PRINT SVCS -ENVELOPES 0014090 42110 432.42 $519.12 4/22/2010 IREINBERGER REINBERGER PRINTWERKS PRINT SVCS -LETTERHEAD 0014090 42110 86.70 4/22/2010 89484 RJ NOBLE COMPANY RETENTIONS PAYABLE 250 20300 -5,786.08 $52,074.63 4/2212010 RJ NOBLE COMPANY ST REHAB-LYCOMING 2505510 R46411 57,860.71 4/22/2010 1 89485 ISADDLEBACK MATERIALS COMPANY INC. SUPPLIES-P/WORKS 0014440 1 41200 1 491.681 $491.68 4/22/2010 MARIA SANDOVAL FACILITY CHRGS-DBC 001 36615 -68.00 4/22/2010 1 89486 SAN GABRIEL VALLEY COUNCIL OF GOVT ITAC MTG-P GALLEGOS 0015510 1 42325 1 25.001 $25.00 4/22/2010 89487 MARIA SANDOVAL FACILITY REFUND -DBC 001 23002 500.00 $432.00 4/22/2010 MARIA SANDOVAL FACILITY CHRGS-DBC 001 36615 -68.00 4/22/2010 1 89488 JJAGDISH SHAH REIMB-PLNG CONF 1 0015210 1 42330 1 79.061 $79.06 4/22/2010 SMART & FINAL SUPPLIES -SR BINGO 0015350 41200 191.17 4/22/2010 1 89489 SHRED IT LOS ANGELES ISHREDDING SVCS -WR 0014030 1 44000 1 165.001 $165.00 4/22/2010 89490 SMART & FINAL SUPPLIES -TINY TOTS 0015350 41200 238.97 $558.30 4/22/2010 SMART & FINAL SUPPLIES -SR BINGO 0015350 41200 191.17 4/22/2010 SMART & FINAL SUPPLIES -SR BINGO 0015350 41200 128.16 4/22/2010 1 89491 ISOUTHERN CALIFORNIA EDISON I ELECT SVCS -TRAFFIC CONTRL 1 0015510 1 42126 1 572.111 $5,189.72 Page 11 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89491... SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 126.04 $5,189.72 ... 412212010 89495 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 21.56 4/22/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 4,470.01 4/22/2010 89492 ISPARKILETTS WATER SUPPLIES-C/HALL 0014090 41200 209.54 $220.29 4/22/2010 1 SPARKLETTS 1EQ RENTAL-C/HALL 0014090 42130 1 1 10.75 4/22/2010 89493 STANDARD INSURANCE OF OREGON MAY 10-STD/LTD 001 21112 1,794.54 $3,107.17 4/22/2010 1 STANDARD INSURANCE OF OREGON MAY 10-SUPP LIFE INS PREM 001 21106 131.00 4/22/2010 89495 STANDARD INSURANCE OF OREGON MAY 10 -LIFE INS PREMS 001 21106 1,181.63 4/22/2010 1 89494 ITENNIS ANYONE ICONTRACT CLASS -SPRING 0015350 1 45320 1 .5,189.101 $5,189.10 4/22/2010 1 THE COMDYN GROUP INC PROF.SVCS-GIS WK 3126 0014070 44000 2,251.80 4/22/2010 1 89495 THE BASHFUL BUTLER LLC DINNER -SR DANCE 1 0015350 1 45300 1 1,075.551$1,075.55 4/22/201089496 89497 THE COMDYN GROUP INC PROF.SVCS GIS WK 4!9 0014070 44000 2,778.40 $5,030.20 4/22/2010 1 THE COMDYN GROUP INC PROF.SVCS-GIS WK 3126 0014070 44000 2,251.80 4/22/2010 89497 THE SAUCE CREATIVE SERVICES SUPPLIES -RECREATION 70015350 0015350 41200 524.57 $2,478.12 4/2212010 1 THE SAUCE CREATIVE SERVICES SUPPLIES -RECREATION 2505510 41200 1 1,953.55 4/22/2010 1 89498 ITRAFFIC OPERATIONS INC STRIPING SVCS-PIWORKS 1 0015554 1 45506 1 3,719.85 $3,719.85 4/22/2010 89499 LLC TRFFC MNGMNT SVCS -MAR 2505510 1 R46412 16,640.00 $25,150.75 4/22/2010 1 ITRANSCORE TRANSCORE LLC 1TRFFC MNGMNT SVCS -APR 2505510 1 R46412 8,510.75 4/22/2010 189500 JTRIFYTT SPORTS CONTRACT CLASS -SPRING 1 0015350 1 45320 1 1,320-001 $1,320.00 4/22/2010 89502 US BANK FUEL -COMM SVCS 0015310 42310 248.92 $0.00 4/2212010 US BANK MAINT-COMM SVCS 0015340 42210 372.18 4/2212010 US BANK EQ MAINT-COMM SVCS 0015310 42200 183.66 4/2212010 US BANK FUEL -ROAD MAINT 0015554 42310 156.29 4/22/2010 US BANK TRNG MATERIALS-P/WKS 0015510 42340 284.00 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 167.35 4/22/2010 US BANK EQ MAINT-COMM SVCS 0015310 42200 125.84 4/22/2010 1 JUS BANK SUPPLIES -TRAIL EVENT 0015310 1 41200 1,180.14 Page 12 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89502... US BANK CPRS CONF-MEALS 0015310 42330 138.30 $0.00 ... 4/22/2010 US BANK CPRS CONF-T OWENS 0015310 42330 207.66 4/22/2010 US BANK CPRS CONF-B ROSE 0015310 42330 648.88 4/22/2010 US BANK CPRS CONF-A MEYERS 0015310 42330 622.98 4/22/2010 US BANK CPRS CONF-C BRADLEY 0015310 42330 415.32 4/22/2010 US BANK WEBINAR TRNG-MEDIATN TRNG 0015310 42340 295.00 4/22/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 287.84 4/22/2010 US BANK CPRS CONF-A TARAZON 0015350 42330 668.56 4/22/2010 US BANK SUPPLIES -CITY B/DAY 0015350 42353 98.60 4/22/2010 US BANK PUBLICATIONS -1-1/11 0014060 42320 35.00 4/22/2010 US BANK MTG SUPPLIES -COUNCIL MTG 0014090 42325 382.37 4/22/2010 US BANK SUPPLIES-C/CLERK 0014030 41200 43.90 4/22/2010 US BANK SUPPLIES -RECREATION 0015350 41200 207.40 4/22t2010 US BANK CPRS CONF-L MEYER 0015350 42330 717.02 4/22/2010 US BANK SUPPLIES -DBC 0015333 41200 49.32 4/22/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 98.64 4/22/2010 US BANK CPRS CONF-MURPHEYBATSON 0015350 42330 1,348.31 4/22/2010 US BANK PLNNRS INSTITUTE -COUNCIL 0014010 42330 193.61 4/22/2010 US BANK CHMBR MTG-COUNCIL 0014010 42330 35.00 4/22/2010 US BANK CHMBR MTG-COUNCIL 0014010 42325 35.00 4/22/2010 US BANK NLC CONF-COUNCIL 0014010 42330 883.01 4/22/2010 US BANK SCAG CONF-COUNCIL 0014010 42330 88.00 4/22/2010 US BANK ICSC CONF-CMGR 0014030 42330 155.68 4/22/2010 US BANK CHMBR-CMGR 0014030 42325 35.00 4/22/2010 US BANK NLC CONF-CMGR 0014030 42330 1,502.30 4/22/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 289.86 4/22/2010 US BANK CPRS CONF-A MEYERS 0015350 42330 72.70 4/22/2010 US BANK CHMBR MTG-COUNCIL 0014010 42325 35.00 4/22/2010 US BANK NLC CONF-COUNCIL 0014010 42330 1,056.98 4/22/2010 US BANK CHMBR MTG-COUNCIL 0014010 42325 35.00 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 292.00 4/22/2010 US BANK PUBLICATIONS-H/R 0014060 42320 561.59 4/22/2010 US BANK FUEL -POOL VEH 0014090 42310 154.12 4/22/2010 1 JUS BANK FUEL -ROAD MAINT 1 0015554 1 42310 26.02 Page 13 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89502... US BANK FUEL -COMM SVCS 0015310 42310 193.01 $0.00 ... 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 150.00 4/22/2010 US BANK FUEL -ROAD MAINT 0015554 42310 481.10 4/2212010 US BANK FUEL-NGHBRHD IMP 0015230 42310 147.25 4/22/2010 US BANK EQ MAINT-NGHBRHD IMP 0015230 42200 92.18 4/22/2010 US BANK FUEL-NGHBRHD IMP 0015230 42310 202.87 4/22/2010 US BANK CMHBR MTG-COUNCIL 0014010 42325 35.00 4/22/2010 US BANK NLC CONF-COUNCIL 0014010 42330 1,699.55 4/22/2010 US BANK GFOA CONF-S FULL 0014050 42330 349.40 4/22/2010 US BANK GFOA CONF-MAGNUSON 0014050 42330 347.40 4/22/2010 US BANK PUBLICATIONS -FINANCE 0014050 42320 49.50 4/22/2010 US BANK PUBLICATIONS-CMGR 0014030 42320 38.30 4/22/2010 US BANK MEMBERSHIP DUES-MCLEAN 0014030 42315 65.00 4/22/2010 US BANK SUPPLIES-P/INFO 0014095 41200 624.96 4/22/2010 US BANK CAPIO CONF-ROA/HIDUARREL 0014095 42330 1,125.00 4/22/2010 US BANK CWEA CONF-P GALLEGOS 1155515 42340 357.00 4/22/2010 US BANK TRNG-E CHING 0015510 42340 350.00 4/22/2010 US BANK SUPPLIES-P/WORKS 0015510 41200 26.83 4/22/2010 US BANK MTG SUPPLIES -T & T 0015510 42325 74.47 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 125.00 4/22/2010 US BANK PLNNRS INST-GUBMAN 0015210 42330 327.40 4/22/2010 US BANK PLNNRS INST-G LEE 0015210 42330 327.40 4/2212010 US BANK PLNNRS INST-K NOLAN 0015210 42330 327.47 4/2212010 US BANK PLNNRS INST-J SHAH 0015210 42330 327.40 4/2212010 US BANK NAT LEAGUE CONF-LIU 0015510 42330 1,556.77 4/22/2010 US BANK COMP MAINT-I.T. 0014070 42205 125.00 4/22/2010 US BANK MTGS-I.T. 0014070 42325 367.07 4/22/2010 US BANK SERVER ROOM SVC-I.T. 0014070 42210 501.76 4/22/2010 US BANK MISAC MTG-DESFORGES 0014070 42325 94.89 4/22/2010 US BANK COMP SOFTWARE -UPGRADE 0014070 44000 259.00 4/22/2010 US BANK COMP EQ -SOFTWARE 0014070 46235 557.94 4/22/2010 US BANK SECURITY TRNG-DESFORGES 0014070 42340 2,499.00 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 -248.92 4/22/2010 US BANK MA1NT-COMM SVCS 0015340 1 42210 1 -372.181 1 Page 14 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89502... US BANK EQ MAINT-COMM SVCS 0015310 42200 -183.66 $0.00 ... 4/22/2010 US BANK FUEL -ROAD MAINT 0015554 42310 -156.29 4/22/2010 US BANK TRNG MATERIALS-P/WKS 0015510 42340 -284.00 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 -167.35 4/22/2010 US BANK EQ MAINT-COMM SVCS 0015310 42200 -125.84 4/22/2010 US BANK SUPPLIES -TRAIL EVENT 0015310 41200 -1,180.14 4/22/2010 US BANK CPRS CONF-MEALS 0015310 42330 -138.30 4/22/2010 US BANK CPRS CONF-T OWENS 0015310 42330 -207.66 4/22/2010 US BANK CPRS CONF-B ROSE 0015310 42330 -648.88 4/22/2010 US BANK CPRS CONF-A MEYERS 0015310 42330 -622.98 4/22/2010 US BANK CPRS CONF-C BRADLEY 0015310 42330 -415.32 4/22/2010 US BANK WEBINARTRNG-MEDIATN TRNG 0015310 42340 -295.00 4/22/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 -287.84 4/22/2010 US BANK CPRS CONF-A TARAZON 0015350 42330 -668.56 4/22/2010 US BANK SUPPLIES -CITY B/DAY 0015350 42353 -98.60 4/22/2010 US BANK PUBLICATIONS-H/R 0014060 42320 -35.00 4/22/2010 US BANK MTG SUPPLIES -COUNCIL MTG 0014090 42325 -382.37 4/22/2010 US BANK SUPPLIES-C/CLERK 0014030 41200 -43.90 4/22/2010 US BANK SUPPLIES -RECREATION 0015350 41200 -207.40 4/22/2010 US BANK CPRS CONF-L MEYER 0015350 42330 -717.02 4/22/2010 US BANK SUPPLIES -DBC 0015333 41200 -49.32 4/22/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 -98.64 4/22/2010 US BANK CPRS CONF-MURPHEY/BATSON 0015350 42330 -1,348.31 4/22/2010 US BANK PLNNRS INSTITUTE -COUNCIL 0014010 42330 -193.61 4/2212010 US BANK CHMBR MTG-COUNCIL 0014010 42330 -35.00 4/22/2010 US BANK CHMBR MTG-COUNCIL 0014010 42325 -35.00 4/2272010 US BANK NLC CONF-COUNCIL 0014010 42330 -883.01 412212010 US BANK SCAG CONF-COUNCIL 0014010 42330 -88.00 412212010 US BANK ICSC CONF-CMGR 0014030 42330 -155.68 4/2212010 US BANK CHMBR-CMGR 0014030 42325 -35.00 412 212 01 0 US BANK NLC CONF-CMGR 0014030 42330 -1,502.30 4/22/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 -289.86 4/2212010 US BANK CPRS CONF-A MEYERS 0015350 42330 -72.70 4/22/2010 US BANK jCHMBR MTG-COUNCIL 0014010 42325 -35.00 Page 15 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89502... US BANK NLC CONF-COUNCIL 0014010 42330 -1,056.98 $0.00 ... 4/22/2010 US BANK CHMBR MTG-COUNCIL 0014010 42325 -35.00 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 -292.00 4/22/2010 US BANK PUBLICATIONS-H/R 0014060 42320 -561.59 4/22/2010 US BANK FUEL -POOL VEH 0014090 42310 -154.12 4/22/2010 US BANK FUEL -ROAD MAINT 0015554 42310 -26.02 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 -193.01 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 -150.00 4/22/2010 US BANK FUEL -ROAD MAINT 0015554 42310 -481.10 4/22/2010 US BANK FUEL-NGHBRHD IMP 0015230 42310 -147.25 4/22/2010 US BANK EQ MAINT-NGHBRHD IMP 0015230 42200 -92.18 4/22/2010 US BANK FUEL-NGHBRHD IMP 0015230 42310 -202.87 4/2212010 US BANK CMHBR MTG-COUNCIL 0014010 42325 -35.00 4/22/2010 US BANK NLC CONF-COUNCIL 0014010 42330 -1,699.55 4/22/2010 US BANK GFOA CONF-S FULL 0014050 42330 -349.40 4/22/2010 US BANK GFOA CONF-MAGNUSON 0014050 42330 -347.40 4/22/2010 US BANK PUBLICATIONS -FINANCE 0014050 42320 -49.50 4/22/2010 US BANK PUBLICATIONS-CMGR 0014030 42320 -38.30 4/22/2010 US BANK MEMBERSHIP DUES-MCLEAN 0014030 42315 -65.00 4/22/2010 US BANK SUPPLIES-P/INFO 0014095 41200 -624.96 4/22/2010 US BANK CAPIO CONF-ROA/HIDUARREL 0014095 42330 -1,125.00 4/2212010 US BANK CWEA CONF-P GALLEGOS 1155515 42340 -357.00 4/22/2010 US BANK TRNG-E CHING 0015510 42340 -350.00 4/22/2010 US BANK SUPPLIES-P/WORKS 0015510 41200 -26.83 4/22/2010 US BANK MTG SUPPLIES -T & T 0015510 42325 -74.47 4/22/2010 US BANK FUEL -COMM SVCS 0015310 42310 -125.00 4/22/2010 US BANK PLNNRS INST-GUBMAN 0015210 42330 -327.40 4/22/2010 US BANK PLNNRS INST-G LEE 0015210 42330 -327.40 4/22/2010 US BANK PLNNRS INST-K NOLAN 0015210 42330 -327.47 4/22/2010 US BANK PLNNRS INST-J SHAH 0015210 42330 -327.40 4/22/2010 US BANK NAT LEAGUE CONF-LIU 0015510 42330 -1,556.77 4/2212010 US BANK COMP MAINT-I.T. 0014070 42205 -125.00 4/2212010 US BANK MTGS-I.T. 0014070 42325 -367.07 4/22/2010 US BANK ISERVER ROOM SVC-I.T. 0014070 42210 -501.76 Page 16 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89502... US BANK MISAC MTG-DESFORGES 0014070 42325 -94.89 $0.00 ... 4/22/2010 89507 US BANK COMP SOFTWARE -UPGRADE 0014070 44000 -259.00 $50.00 4/22/2010 US BANK COMP EQ -SOFTWARE 0014070 46235 -557.94 4/22/2010 US BANK SECURITYTRNG-DESFORGES 0014070 42340 -2,499.00 4/22/2010 89503 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS-PANTERA 0015340 42210 198.45 $2,476.68 4/22/2010 1 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS -PETERSON 0015340 42210 197.98 4/22/2010 89507 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS-LORBEER 0015340 42210 250.47 $50.00 4/2212010 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS-STARSHINE 0015340 42210 137.48 4/22/2010 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS-SUMMTRDG 0015340 42210 230.77 4/22/2010 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS-SYC CYN 0015340 42210 214.61 4/22/2010 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT SVCS-PANTERA 0015340 42210 246.92 4/22/2010 IVALLEY CREST LANDSCAPE MAINT INC IRETENTIONS PAYABLE 001 1 20300 1 1,000.00 4/22/2010 1 89504 VALLEY TROPHY SUPPLIES -CITY B/DAY CELEB 0015350 1 42353 163.52 $295.22 4/22/2010 1 VALLEY TROPHY SUPPLIES -RECREATION 0015350 1 41200 131.70 4/22/2010 89505 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 108.82 $320.89 4/22/2010 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 36.57 4/22/2010 89507 VERIZON CALIFORNIA PH.SVCS-INFO TO GO 0014090 42125 175.50 $50.00 4/22/2010 1 89506 JENNIFER VILORIA IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.001 $50.00 4/22/2010 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -JAN -MAR 0015350 42140 735.00 4/22/2010 1 89507 JM.ARCIAWALL RECREATION REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 4/22/2010 89508 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -JAN -MAR 0015350 42140 5,775.00 $6,963.60 4/22/2010 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -JAN -MAR 0015350 42140 735.00 4/22/2010 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -JAN -MAR 0015350 42140 453.60 4/22/2010 89509 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 2,537.70 $12,893.77 4/22/2010 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 1,584.55 412212010 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 744.58 4/22/2010 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 8,026.94 4/22/2010 1 89510 WALNUT/DIAMOND BAR SHERIFF'S MTG-COUNCIL 1 0014010 1 42325 1 30.00 $60.00 Page 17 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/22/2010 89510... JWALNUTIDIAMOND BAR SHERIFF'S MTG-COUNCIL 0014010 42325 1 30.00 $60.00... 4/22/2010 89511 WARREN SIECKE TRFFC ENG SVCS -JAN 0015554 44520 371.00 $741.50 4122/2010 1 WARREN SIECKE ITRFFC ENG SVCS -MAR 0015554 1 44520 370.50 4/22/2010 89512 WELLDYNERX SHARPS SVCS -MAR 2010 1155515 44000 80.80 $161.60 4/22/2010 1 1WELLDYNERX SHARPS SVCS -MAR 2010 1155515 1 44000 80.80 4/22/2010 89513 WILLDAN GEOTECHNICAL PROF.SVCS-EN 10-670 001 23012 555.00 $555.00 4/22/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 10-670 001 23012 99.90 4/22/2010 89515 WILLDAN GEOTECHNICAL ADMIN FEE -EN 10-670 001 34650 -99.90 $375.00 4/22/2010 1 89514 IWORLDWIDE BINGO SUPPLIER SUPPLIES -SR BINGO 1 1255215 1 41200 1 333.861 $333.86 4/23/2010 US BANK EQ MAINT-NGHBRHD IMP 0015230 42200 92.18 4/22/2010 1 89515 IPAUL WRIGHT A/V SVCS -P/C, CNCL 1 0014090 1 44000 1 375.001 $375.00 4/23/2010 US BANK SUPPLIES -TRAIL EVENT 0015310 41200 1,180.14 4/22/2010 1 89516 1 YAN YANG IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 4/23/2010 US BANK FUEL -COMM SVCS 0015310 42310 1,127.04 4/22/2010 1 89517 IMARGARETYU IRECREATION REFUND 1 001 1 34780 1 94.001 $94.00 4/23/2010 89519 US BANK PLNNRS INST-J SHAH 0015210 42330 982.27 $28,190.03 4/23/2010 US BANK EQ MAINT-NGHBRHD IMP 0015230 42200 92.18 4/23/2010 US BANK FUEL-NGHBRHD IMP 0015230 42310 350.12 4/23/2010 US BANK SUPPLIES -TRAIL EVENT 0015310 41200 1,180.14 4/23/2010 US BANK EQ MAINT-COMM SVCS 0015310 42200 309.50 4/23/2010 US BANK FUEL -COMM SVCS 0015310 42310 1,127.04 4/23/2010 US BANK CPRS CONF-C BRADLEY 0015310 42330 2,033.14 4/23/2010 US BANK WEBINAR TRNG-MEDIATN 0015310 42340 295.00 4/23/2010 US BANK SUPPLIES -DBC 0015333 41200 49.32 4/23/2010 US BANK MAINT-COMM SVCS 0015340 42210 372.18 4/23/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 883.74 4/23/2010 US BANK CPRS CONF-A TARAZON 0015350 42330 2,806.59 4/23/2010 US BANK SUPPLIES -CITY B/DAY 0015350 42353 98.60 4/23/2010 US BANK SUPPLIES-PM/ORKS 0015510 41200 26.83 4/23/2010 US BANK MTG SUPPLIES -T & T 001551 0015510 42325 74.47 Page 18 City of Diamond Bar - Check Register 04/15/10 thru 04/28/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/23/2010 89519... US BANK NAT LEAGUE CONF-LIU 0015510 42330 1,556.77 $28,190.03 ... 4/23/2010 US BANK TRNG MATERIALS-P/WKS 0015510 42340 634.00 4/23/2010 US BANK FUEL -ROAD MAINT 0015554 42310 663.41 4/23/2010 US BANK CWEA CONF-P GALLEGOS 1155515 42340 357.00 4/23/2010 US BANK CMHBR MTG-COUNCIL 0014010 42325 140.00 4/23/2010 US BANK SCAG CONF-COUNCIL 0014010 42330 3,956.15 4/23/2010 US BANK SUPPLIES-C/CLERK 0014030 41200 43.90 4/23/2010 US BANK MEMBERSHIP DUES-MCLEAN 0014030 42315 65.00 4/23/2010 US BANK PUBLICATIONS-CMGR 0014030 42320 38.30 4/23/2010 US BANK CHMBR-CMGR 0014030 42325 35.00 4/23/2010 US BANK ICSC CONE-CMGR 0014030 42330 1,657.98 4/23/2010 US BANK PUBLICATIONS -FINANCE 0014050 42320 49.50 4/23/2010 US BANK GFOA CONF-MAGNUSON 0014050 42330 696.80 4/23/2010 US BANK PUBLICATIONS-H/R 0014060 42320 596.59 4/23/2010 US BANK COMP MAINT-17. 0014070 42205 125.00 4/23/2010 US BANK SERVER ROOM SVC-I.T. 0014070 42210 501.76 4/23/2010 US BANK MTGS-I.T. 0014070 42325 461.96 4/23/2010 US BANK SECURITY TRNG-DESFORGES 0014070 42340 2,499.00 4/23/2010 US BANK COMP SOFTWARE -UPGRADE 0014070 44000 259.00 4/23/2010 US BANK COMP EQ -SOFTWARE 0014070 46235 557.94 4/23/2010 US BANK FUEL -POOL VEH 0014090 42310 154.12 4/23/2010 US BANK MTG SUPPLIES -COUNCIL 0014090 42325 382.37 4/23/2010 US BANK SUPPLIES-P/INFO 0014095 41200 624.96 4/23/2010 US BANK CAPIO CONF-ROA/HIDUARLL 0014095 42330 1,125.00 4/23/2010 1 JUS BANK jPLNNRS INST-GUBMAN 0015210 1 42330 327.40 $1,167,092.22 Page 19 CITY COUNCIL ���4r,•r,ruc�R���l, TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man�ge TITLE: Treasurer's Statement - March 2010 RECOMMENDATION: Approve the March 2010 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.5 Meeting Date: May. 4, 2010 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Linda G. Magnuson, Finance Director Department Head Attachments: Treasurer's Statement, Investment Portfolio Report Assistant City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT March 31, 2010 BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $31,389,456.93 686,513.41 $1,719,882.08 ($80,698.93) $30,275,389.33 LIBRARY SERVICES FUND 0.00 41,203.92 CHANGE FUND 0.00 COMMUNITY ORG SUPPORT FD (6,225.00) 1,000.00 TOTAL DEMAND DEPOSITS (6,225.00) MEASURE R LOCAL RETURN FD 216,844.11 20,485.43 LOCAL AGENCY INVESTMENT FD 237,329.54 GAS TAX FUND (100,354.05) 4,000,000.00 CASH WITH FISCAL AGENT: US TREASURY Money Market Account (100,354.05) TRANSIT TX (PROP A) FD 264,853.06 151,162.46 136,084.78 TOTAL CASH 279,930.74 TRANSIT TX (PROP C) FD 1,929,291.98 49,999.63 3,420.00 1,975,871.61 ISTEA Fund 680,386.91 680,386.91 INTEGRATED WASTE MGT FD 475,725.13 90,807.52 6,766.06 559,766.59 TRAFFIC IMPROVEMENT FUND 316,337.22 316,337.22 AB2928-TR CONGESTION RELIEF FD (179,997.62) 80,698.93 (99,298.69) AIR QUALITY IMPRVMNT FD 197,718.44 197,718.44 TRAILS & BIKEWAYS FD 0.00 0.00 Prop 1B Bond Fund 526,547.35 526,547.35 PARK FEES FD 387,268.62 (68,427.50) 318,841.12 PROP A - SAFE PARKS ACT FUND 21,673.80 21,673.80 PARK & FACILITIES DEVEL. FD 613,271.11 613,271.11 COM DEV BLOCK GRANT FD (36,381.74) 169,977.00 8,373.48 (134,528.00) (9,306.22) CITIZENS OPT -PUBLIC SAFETY FD 174,536.32 174,536.32 NARCOTICS ASSET SEIZURE FD 363,607.08 363,607.08 CA LAW ENFORCEMENT EQUIP PRG 56,409.71 56,409.71 E BYRNE JUSTICE ASSIST GRANT 0.00 49,756.19 49,756.19 LANDSCAPE DIST #38 FD (127,434.90) 15,275.44 (142,710.34) LANDSCAPE DIST #39 FD (170,217.01) 13,190.92 (183,407.93) LANDSCAPE DIST #41 FD 1,031.80 7,566.01 (6,534.21) CDBG - R Fund (181.74) 48,431.00 136.31 (48,249.00) (136.05) ENERGY EFF & CNSVTN BLK GRT (393.27) 64,225.70 (64,618.97) CAP IMPROVEMENT PRJ FD (1,392,687.98) 599,671.50 131,778.31 251,204.50 (673,590.29) SELF INSURANCE FUND 994,756.44 994,756.44 EQUIPMENT REPLACEMENT FUND 248,127.33 248,127.33 COMPUTER REPLACEMENT FUND 383,599.24 383,599.24 PUBLIC FINANCING AUTHORITY FUN 221,193.88 25,741.60 2,022.43 244,913.05 TOTALS $37,448,763.15 $1,892,545.74 $2,108,721.52 $0.00 $37,232,587.37 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $18,557.04 PAYROLL ACCOUNT 41,203.92 CHANGE FUND 250.00 PETTY CASH ACCOUNT 1,000.00 TOTAL DEMAND DEPOSITS $61,010.96 INVESTMENTS: US TREASURY Money Market Acct. $753,194.68 LOCAL AGENCY INVESTMENT FD 32,173,468.68 FED HOME LOAN BANK NOTES 4,000,000.00 CASH WITH FISCAL AGENT: US TREASURY Money Market Account 244,913.05 TOTAL INVESTMENTS $37,171,576.41 TOTAL CASH $37,232,587.37 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's estim d exile ures. James DeStefano, reasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of March 2010 Total Securities $ 4,000,000.00 4,000,000 �i 3,9SU,I rU.UU 1.000/0 Local Agency Inv Fund AAA 32,173,468.68 32,211,532.82 0.547% US Treasury Money Market AAA $753,194.68 753,194.68 0.010% Total Liquidity $ 32,926,663.36 $ 32,964,727.50 I Ininn Rank -(Fiscal Aaent) AAA Total investments 2009-10 Budgeted Interest Income Actual Year -To -Date Interest Income Percent of Interest Received to Budget Allocation of Book Value of Investment by Type Purchase Maturity (By Percent) Amount Current Par / Fair Market (AIF Fund Investment Type Rating Date Date Term At Cost Original Par Value * Rate Federal Home Loan Bond AAA 10/09/09 10/09/12 3.0 Yrs 1,000,000 1,000,000 1,000,310.00 2.050% Freddie Mac Unnt AAA 01/15/10 01/15/13 3.0 Yrs 1,000,000 1,000,000 1,001,110.00 2.000% Federal Farm Credit Banks Bond AAA 03/16/10 12/16/13 3.5 Yrs 1,000,000 1,000,000 994,690.00 2.240% Federal Home Loan Bond AAA 03/30/10 12/30/13 3.5 Yrs 1,000,000 1,000,000 994,060.00 2.050% Total Securities $ 4,000,000.00 4,000,000 �i 3,9SU,I rU.UU 1.000/0 Local Agency Inv Fund AAA 32,173,468.68 32,211,532.82 0.547% US Treasury Money Market AAA $753,194.68 753,194.68 0.010% Total Liquidity $ 32,926,663.36 $ 32,964,727.50 I Ininn Rank -(Fiscal Aaent) AAA Total investments 2009-10 Budgeted Interest Income Actual Year -To -Date Interest Income Percent of Interest Received to Budget Source of Fair Market Value: Wells Fargo Institutionai secunnes, LL�, 244,913.05 244,913.05 0.010% $ 37,171,576.41 $ 37,199,810.55 $415,000.00 $212,018.59 51.089% TYPE OF INVESTMENTS: Federal Agency Security Federal Agency Securities are issued by direct U.S Government agencies or quasi -government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. The City Investment Policy places a 40% limit on this type of investment and the security investment is currently held in a custodial account by Wells Fargo Institutional Securities LLC for safe- keeping services. Local Agency Investment Fund (LAIF) LAIF is an investment pool for local agencies which is managed by the State Treasurer and regulated by the State law. The City Investment Policy places no limit on this type of investment. U.S. Treasury Money Market Fund Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. The City Investment Policy places no limit on this type of investment. Allocation of Book Value of Investment by Type (By Percent) (AIF Fund Federal Agency 86.55% Securities i =� 10.76% -- — 1 U.S Treasury Money Market 2.69% Source of Fair Market Value: Wells Fargo Institutionai secunnes, LL�, 244,913.05 244,913.05 0.010% $ 37,171,576.41 $ 37,199,810.55 $415,000.00 $212,018.59 51.089% TYPE OF INVESTMENTS: Federal Agency Security Federal Agency Securities are issued by direct U.S Government agencies or quasi -government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. The City Investment Policy places a 40% limit on this type of investment and the security investment is currently held in a custodial account by Wells Fargo Institutional Securities LLC for safe- keeping services. Local Agency Investment Fund (LAIF) LAIF is an investment pool for local agencies which is managed by the State Treasurer and regulated by the State law. The City Investment Policy places no limit on this type of investment. U.S. Treasury Money Market Fund Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. The City Investment Policy places no limit on this type of investment. Agenda # 6.6 Meeting Date :May 4. 2010 CITY COUNCIL 7 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: NOTICE OF COMPLETION FOR THE 2009-2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT IN THE VICINITY OF CASTLE ROCK ELEMENTARY SCHOOL. RECOMMENDATION: Approve and File. FINANCIAL IMPACT: Final construction cost of the project is $43,700.00 which is within the authorized budget. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to FS Construction on January 6, 2010 in an amount not to exceed $22,785.00 with a contingency amount of $5,600.00, for a total authorization amount of $28,385.00. The City authorized the Notice to Proceed for the project on February 4, 2010. As designed, the project originally consisted of the construction of 16 new curb ramps and associated curb, gutter and sidewalk replacement in the vicinity of Castle Rock Elementary School. On February 16, 2010 the City Council approved an increase of $16,200.00 to the construction contract of FS Construction for construction of additional ramps for a total contract authorization of 44,585.00. This increase was requested in an effort to fully expend the budgeted Community Development Block Grant (CDBG) Funds that were programmed for the City. Two change orders were issued in the amount of $5,520.00 and $15,395.00 for a total of 10 additional ramps including additional sidewalk and curb and gutter repairs for a total of 26 new curb ramps constructed for the project. FS Construction has completed all work required in accordance with the plans and specifications as approved by the City. A final job walk was conducted on April 19, 2010, and staff is recommending acceptance of these improvements. The ten percent (10%) retention will be held by the City for 35 days after the Notice of Completion has been filed. PREPARED BY: DATE PREPARED: Erwin Ching, Assistant Engineer April 27, 2010 REVIEWE Da hector o ublic Works Attachments: Notice of Completion 2 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21825 Conley Drive Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other than fee, strike "In fee" and rweit, for example, "purchases under contract of purchase," or "lessee") S. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on April 19, 2010. The work done was: 2009-2010 Community Development Block Grant (CDBG) Curb Ramp Installation Project in the vicinity of Castle Rock Elementary School. 7. The name of the contractor, if any, for such work of improvement was FS Construction (If no contractor for work of improvement as a whole, insert "none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows various curb ramp locations in the vicinity of Castle Rock Elementary School. 9. The street address of said property is "none" Dated: Venfrcaaon for Individual Owner (If no street address has been officially assigned, insert "none') CITY OF DIAMOND BAR Signature of owner or corporate officer of owner named to paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing ("resident of', "Manager of," "A partner of," "Owner of," etc.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 120 , at Diamond Bar California. (Date of signature) (City where signed) (Personal signature of the individual who is swwnng that the contents of the notice of completion are true) Agenda # 6.7 Meeting Date :May 4. 2010 CITY COUNCIL - AGENDA REPORT t.98q TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: NOTICE OF COMPLETION OR DEVELOPMENT BLOCK GRANT - RAMP INSTALLATION PROJECT IN SPRINGS ELEMENTARY SCHOOL. RECOMMENDATION: Approve and File. FINANCIAL IMPACT: THE 2009-2010 COMMUNITY RECOVERY (CDBG-R) CURB THE VICINITY OF EVERGREEN Final construction cost of the project is $100,682.00 which is within the authorized budget. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to FS Construction on January 6, 2010 in an amount not to exceed $53,310.00 with a contingency amount of $13,200.00, for a total authorization amount of $66,510.00. The City authorized the Notice to Proceed for the project on February 4, 2010. As designed, the project originally consisted of the construction of 37 new curb ramps and associated curb, gutter and sidewalk replacement in the vicinity of Evergreen Springs Elementary School. On February 16, 2010 the City Council approved an increase of $35,800.00 to the construction contract with FS Construction for construction of additional ramps for a total contract authorization of 102,310.00. This increase was requested in an effort to fully expend the budgeted Community Development Block Grant — Recovery (CDBG-R) Funds that were programmed for the City. Two change orders were issued in the amount of $12,420.00 and $34,952.00 for a total of 27 additional ramps including additional sidewalk and curb and gutter repairs for a total of 64 new curb ramps constructed for the project. FS Construction has completed all work required in accordance with the plans and specifications as approved by the City. A final job walk was conducted on April 19, 2010, and staff is recommending acceptance of these improvements. The ten percent (10%) retention will be held by the City for 35 days after the Notice of Completion has been filed. PREPARED BY: DATE PREPARED: Erwin Ching, Assistant Engineer April 27, 2010 REVIEW Y: David G. L46, Director of Public Works Attachments: Notice of Completion FA RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21825 Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (Vother than fee, strike "In Cee" and insert, for example, "purchaser under contract of purchase;' or "lessee') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are. NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on April 19, 2010. The work done was: 2009-2010 Community Development Block Grant — Recovery fCDBG-Rl Curb Ramp InstallAtion Proiect in the vicinity of Evergreen Springs Elementary School, 7. The name of the contractor, if any, for such work of improvement was FS Construction January 6, 2010 (If no contractor for work of improvement as a whole, insert "none) (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows various curb ramp locations in the vicinity of Ever rg een Springs Elementary School. 9. The street address of said property is "none" Dated: verification for Individual Owner (If no street address has been officially assigned, insert "none') CITY OF DIAMOND BAR Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing ("resident of', "Manager of "A partner of," "Owner of," etc ) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 20 _, at Diamond Bar California. (Date of signature) (City where signed) (personal signature of the individual who is swearing that the contents of the notice of completion are tine) CITY COUNCIL Agenda # 6. 8 (a) Meeting Date: May 4, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana 6 TITLE: Approve appropriation of $62,500 of unallocated Community Development Block Grant (CDBG) funds to the City's Home Improvement Program (HIP) RECOMMENDATION: Approve FINANCIAL IMPACT: The FY 2009-10 CDBG Program Budget includes a $100,000 allocation to the City's Home Improvement Program (HIP). The City has $62,500 of unallocated CDBG funds available to be appropriated to the City's HIP for a total HIP allocation of $162,500. The appropriation of $62,500 to the City's Home Improvement Program (HIP) will provide an additional $50,000 in construction funds and an additional $12,500 for program administration costs. There is another item on tonight's agenda which requests Council authorize an increase the City's HIP administrator's contract in the amount of $7,500. CDBG Program does not impact the City's General Fund budget. BACKGROUND: In the past years, the City allocated $150,000 annually to the HIP. Last year, we experienced some administrative issues that resulted in a reduction in the number of construction projects awarded. This year, the City secured the services of a new program administrator. As a result we revised the HIP budget to $100,000 since we didn't know the level of interest in the community or how many applications the new administrator could process. DISCUSSION The City has seen a significant jump in the number of interested residents this year and there is currently a waiting list of funding applications. If approved by Council the additional appropriation will be used to fund additional residential improvement projects as well as provide funds for the additional program administration. PREPARED BY: CrD David Doyle, Ass . City pager CITY COUNCIL Agenda # 6.8 ( b ) Meeting Date: May 4, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manag r �-W TITLE: Authorize the City Manager to approve Amendment No. 2 to the Professional Services Agreement with SJC 3 Consultants in the amount of $7,500 for a not to exceed amount of $32,500 to administer the City's Home Improvement Program (HIP). RECOMMENDATION: Approve FINANCIAL IMPACT: The FY 2009-10 CDBG Program Budget includes a $100,000 allocation to the City's Home Improvement Program (HIP). The City has $62,500 of unallocated CDBG funds available to be appropriated to the City's HIP. Another item on tonight's agenda requests Council appropriate $62,500 of CDBG funds to the HIP program. Per CDBG guidelines, the maximum amount available for administrative costs is 20% of the HIP program budget. By increasing the program budget to $162,500 to provide more funds for improvement projects, the HIP administrator's contract may be increased to $32,500. The actual amount of funds spent will be based on the workload and actual hours worked. CDBG Program does not impact the City's General Fund budget. BACKGROUND: The purpose of the Home Improvement Program is to preserve and enhance single family residential neighborhoods throughout the City. Through the provision of grants and loans, eligible homeowners of single family detached dwellings can correct hazardous structural conditions; make modifications necessary to provide handicapped access; improve the overall exterior appearance of the home; and correct exterior code violations. Individuals must meet the County's guidelines for low or moderate income to be eligible to participate in the program Eligible participants may apply for grants of up to $5,000 and deferred loans of up to $10,000 for repairs to owner -occupied homes. In addition, emergency grants of up to $2,000 are available on an as needed basis. DISCUSSION In July 2009 the City entered into a three-year agreement with SJC3 Consulting (SJC3) to administer the Program for an amount not to exceed $20,000. Since that time, SJC3 has reviewed applications for funding from interested Diamond Bar residents, requested and reviewed financial information for persons that may qualify, determined the eligibility of program participants, conducted home inspections, drafted construction programs, reviewed contractor bids, awarded construction contracts, and process funding requests for completed projects. In April 2009, the City Manager approved amendment number 1 to the agreement in the amount of $5,000 for a total contract of $25,000. The increase was within the City Manager's spending authority and was required due to a large number of applicants that needed to be reviewed and processed. Unfortunately some of the applicants were ultimately deemed to be ineligible or at the time of the award of the loan or grant, refused to accept the funds. Ultimately, these funds were redirected to other program participants for construction projects but the cost of processing the applicants was still borne by the Program. City staff is requesting an additional $62,500 of CDBG funds be allocated to the Home Improvement Program. Of these funds, $50,000 will be available to eligible Diamond Bar residents for residential improvements and $12,500 will be available for HIP administration. PREPARED BY: J David Doyle, Ass. City Manager CITY COUNCIL Agenda #7. 1 Meeting Date: May 4, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man 69 qV TITLE: ORDINANCE NO. XX (2010) OF THE CITY OF DIAMOND BAR AMENDING THE ZONING REGULATIONS GOVERNING GROUP HOMES, AND ADOPTING PROVISIONS FOR REASONABLE ACCOMMODATION RECOMMENDATION: Approve for First Reading by title only, waive the full reading, and schedule the Second Reading for May 18, 2010. FINANCIAL IMPACT: None BACKGROUND/DISCUSSION: Following inquiries from concerned residents about the establishment of group residential uses in residential areas and the proliferation of said facilities in other Southern California cities, the City Council directed staff to review related development standards and locational criteria to ensure their proper regulation. On July 9, 2008, the City Council adopted Interim Urgency Ordinance No. 4 (2008), which instituted a temporary ban on all group residential uses, providing temporary relief from potential noise, traffic, parking, and law enforcement impacts. On August 19, 2008, the City Council adopted Ordinance No. 4A (2008), extending the ban an additional 10 months and 45 days. To provide adequate time to conduct the research to develop any changes to the Development Code, the Council adopted Ordinance No. 4A (2009), which provided a final 12 month extension of the temporary ban. City staff, in cooperation with the City Attorney's Office, used this time period to research and develop a legally defensible ordinance that protects Diamond Bar from an over -concentration of Group Homes in residential zones. In addition to the Group Home regulations, the proposed ordinance also contains "reasonable accommodation" provisions to ensure that disabled residents are able to make necessary accessibility improvements to their homes. This item was initially brought to the Planning Commission for review on March 23, 2010, at which time the Commission requested amendments be made to the draft ordinance. With these changes made, the item returned for consideration on April 13, 2010, at which time the Commission made the unanimous recommendation to the City Council that the attached resolution be adopted. ANALYSIS: GROUP HOMES The proposed ordinance was created in order to fulfill the following objectives: • To better define the uses that are regulated under state and federal law; • To preserve the character of Diamond Bar's single-family neighborhoods; and • To prevent the overconcentration of such uses in the City. The proposed ordinance defines several group home classifications, and then prescribes class -specific regulations. The regulations take into account the legal requirements to allow for these uses, but incorporate appropriate limitations to protect the character of the community's single-family neighborhoods. A summary of each Group Home classification and associated regulations is provided below. Small Residential Care Facilities State and federal statutes provide complex legal protections for certain types of group homes, limiting the City's ability to fully restrict such uses. In accordance with these laws, these protected uses must remain permitted and subject to the same land use and property development standards of the zone in which they are located. The ordinance does not change the existing regulations for these small group homes, but does clarify the definitions for each type of use. These uses, as defined in the proposed ordinance, include: "Residential Care Facilities, Small Licensed" are state -licensed facilities that provide care, services, or treatment in a community residential setting for six or fewer adults but do not include child or adult day care uses. "Residential Care Facilities, Small Unlicensed" are primarily facilities not required by the law to secure a license in which six or fewer individuals with a disability reside. • "Sober Living Home/Alcohol and Drug -Free Residential Recovery Home" refers to a small, unlicensed residential care facility providing a drug and alcohol free environment for up to six adults. To provide the City with an additional layer of oversight while complying with state law, the proposed ordinance requires these DCA #PL2010-78 Page 2 facilities to meet defined characteristics to remain permitted by right, including the following (among others): 1. All residents, including live-in managers, must be recovering from alcohol or drug abuse. 2. All residents must participate in sanctioned programs such as Alcoholics or Narcotics Anonymous. 3. The facility has a drug and alcohol policy and actively observes "zero tolerance" policy for the consumption or possession of alcohol or non -prescribed controlled substances. 4. On-site, non-medical services such as detoxification, educational sessions, individual or group counseling, or treatment and recovery planning may not be provided. Failure to meet any of the characteristics described in the ordinance will result in the facility's reclassification in the tightly regulated "Group Residential" category as a boarding/rooming house. Laraer Residential Facilities Larger residential care facilities are not subject to the same protections as the examples above. Licensed or unlicensed residential care facilities housing seven or more individuals with a disability (defined as "Residential Care Facilities, General") may operate only in multi -family residential zones with an approved conditional use permit (CUP). Periodic compliance checks will be required, with the frequency established in the conditions of approval. The ordinance does not change existing regulations for these larger residential care homes. Periodic CUP compliance checks will be required, with the frequency established in the conditions of approval. Group Residential Facilities "Group Residential" facilities may also be more tightly regulated by the City. These facilities include, but are not limited to boarding or rooming houses, dormitories, or senior citizen rest homes. Group Residential facilities may serve no more than 15 individuals. These facilities can often be characterized as a commercial -type use with operating characteristics that can change the character of a low-density single-family zone and create secondary adverse impacts due to the high number of occupants residing in a home under separate leases. Under the proposed ordinance, group residential facilities are only allowed with an approved CUP in multi -family residential zones and shall not be located within 1,320 feet of any other Group Home. It is appropriate to permit rooming houses in the multi -family zones subject to a CUP, where the development standards are already tailored to this type of use and contemplate higher density uses. The CUP requirement ensures that the uses will be compatible with surrounding uses. Again, periodic compliance checks will be required. DCA #PL2010-78 Page 3 Parolee -Probationer Homes Parolee and probationer homes, often known as "halfway houses", are permitted only in high-density zones with an approved CUP (with periodic compliance checks). These facilities must meet strictly defined operation and development standards and significant separation requirements designed to prevent over -concentration. Parolee and probationer homes may not be located within 10,000 feet of another similar facility or 1,320 feet of any other Group Home, school, college/university, day care facility, park, library, bar/tavern, or a business licensed for off-site sales of alcoholic beverages. Further, no more than two Parolee/Probationer Homes may be permitted in the City. Numerous studies have shown that recidivism rates (how often criminal offenders end up back in prison for repeat criminal behavior) in California and nationwide are very high among all classes of offenders. For this reason, it is important to protect the residents of Diamond Bar by placing the strictest possible regulations on parolee -probationer housing, while at the same time protecting the City from legal challenges contending that the ordinance effectively prohibits such uses altogether. As stated, the proposed ordinance prohibits more than two parolee -probationer homes to be in operation in the City at one time. Under that scenario, local law enforcement would be able to monitor those two homes—which would already be under 24-hour on- site supervision—without compromising public safety services to the City at large. It is unlikely, however, that it would be possible for two such homes to be in simultaneous operation within the City, given the numerous locational constraints written into the proposed ordinance. Existing Facilities: Any Group Home existing in the City prior to the establishment of the ordinance must be fully compliant with the new regulations within one year of adoption. The City Council may consider a six month extension if a written request is filed by the facility's operator. REASONABLE ACCOMODATION: The proposed ordinance includes a new section of the code establishing an application, review, and appeals process for disabled persons to request reasonable accommodation in applying zoning laws to ensure equal opportunity for the disabled to use a residence in the City. Any application must be based on evidence proving that Fair Housing Laws apply to the case while showing the request does not fundamentally alter the nature of the City's laws, policies, or procedures. An example of a reasonable accommodation could be a situation in which a wheelchair ramp is needed to provide a disabled person access to their home's entrance, but such a structure would encroach into the front setback, and perhaps the railing would exceed the height limits for the setback. Reasonable accommodation would provide relief from the front setback requirements to allow construction of the ramp DCA #PL2010-78 Page 4 ENVIRONMENTAL REVIEW: The City has determined that this project is exempt from the provisions of the California Environmental Quality Act (CEQA), as prescribed under Section 15361(b)(3) of the CEQA Guidelines (no potential for causing a significant effect on the environment). This determination is based on the following facts: The ordinance is tailored in such a manner that group homes permitted in the City's single-family zones are limited to six or fewer occupants, which is an occupancy level commensurate with what a typical single-family residence can be reasonably expected to accommodate More intensive group home classifications are limited to the City's multi -family zones, and are subject to approval of a conditional use permit. Should the proposed location be found unsuitable for such a use—for example, inadequate off-street parking is available—the City would have sufficient cause to deny the conditional use permit application. Based on the above analysis, staff finds the Section 15361(b)(3) exemption finding to be appropriate, and thus no further environmental review is required. PUBLIC NOTICE: Notice for this hearing was published in the Inland Valley Daily Bulletin and San Gabriel Valley Tribune on April 23, 2010 in a 118 page display advertisement. Prepared by: Ryan McLean Assistant to the City Manager Attachments: Reviewed by - — " -, f �1114 W Greg Gubman, AICP Community Development Director 1. Ordinance No. XX (2010) 2. Planning Commission Resolution No. 2010-08 DCA #PL2010-78 Page 5 ATTACHMENT 1 ORDINANCE NO. XX (2010) OF THE CITY OF DIAMOND BAR AMENDING THE ZONING REGULATIONS GOVERNING GROUP HOMES, AND ADOPTING PROVISIONS FOR REASONABLE ACCOMMODATION The City Council does ordain as follows: Section 1. The definition of "residential care home" and "single-family dwelling" shall be repealed from the alphabetical list of definitions in Diamond Bar Municipal Code section 22.80.020. Section 2. The following definitions are added to the alphabetical list of definitions in Diamond Bar Municipal Code section 22.80.020 to read as follows: "Boarding or Rooming House" means a residence or dwelling unit, or part thereof, wherein a room or rooms are rented under two or more separate written or oral rental agreements, leases or subleases or combination thereof, whether or not the owner, agent or rental manager resides within the residence. "Fair Housing Laws" means the "Fair Housing Amendments Act of 1988" (42 U.S.C. § 3601, et seq.), including reasonable accommodation required by 42 U.S.C. § 3604 (f)(3)(B), and the "California Fair Employment and Housing Act" (California Government Code Section 12900, et seq.), including reasonable accommodation required specifically by California Government Code Sections 12927 (c)(1) and 12955 (1), as any of these statutory provisions now exist or may be amended from time to time, and each Act's implementing regulations. "Family" means one or more persons living together as a single housekeeping unit in a dwelling unit. "Group homes" means all shared living arrangements where three or more persons are not living together as a single housekeeping unit. This classification includes without limitation Group Residential; Parolee -Probationer Homes; General, Small Licensed and Small Unlicensed Residential Care Facilities; and Sober Living Homes. "Group Residential" means shared living quarters, occupied by three or more persons not living together as a single housekeeping unit. This classification includes without limitation boarding or rooming houses, dormitories and senior citizen rest homes, but excludes residential care facilities (general, small licensed, and small unlicensed). "Individual with a disability," or "disabled person" as more specifically defined under the fair housing laws, means an individual who has a physical or mental impairment that limits one or more of that person's major life activities; anyone who is regarded as having such impairment; or anyone who has a record of having such an impairment, but not including an individual's current, illegal use of a controlled substance. "Minor Reasonable Accommodation" means any deviation requested and/or granted from the strict application of the city's laws, rules, policies, practices and/or procedures of the City, including land use and zoning regulations of this Title, and which can be removed or terminated in ninety (90) days or less after the need for the reasonable accommodation ends. "Major Reasonable Accommodation" means any deviation requested and/or granted from the strict application of the city's laws, rules, policies, practices and/or procedures of the city, including land use and zoning regulations of this Title, resulting in a deviation from the allowed uses and permit requirements of this Title, or a physical modification to the property which cannot be restored or terminated within ninety (90) days or less after the need for the reasonable accommodation ends. "Parolee -Probationer Home" means any residential structure or unit, whether owned and/or operated by an individual or a for-profit or nonprofit entity, which houses two or more parolees - probationers unrelated by blood, marriage, or legal adoption, in exchange for monetary or nonmonetary consideration given and/or paid by the parolee -probationer and/or any public or private entity or person on behalf of the parolee -probationer. A parolee -probationer includes: (1) any individual who has been convicted of a Federal crime, sentenced to a United States prison, and received conditional and revocable release in the community under the supervision of a Federal Parole Officer; (2) any individual who has served a term of imprisonment in a State prison and who is serving a period of supervised community custody, as defined in Penal Code Section 3000, and is under the jurisdiction of the California Department of Corrections, Parole and Community Services Division; (3) an adult or juvenile sentenced to a term in the California Youth Authority and who has received conditional and revocable release in the community under the supervision of a Youth Authority Parole Officer; or (4) any individual who has been convicted of a felony, sentenced to any correctional facility, including County correctional facilities, and is under the jurisdiction of any Federal, State, or County Parole or Probation Officer. For the purposes of this section, "felony" means a felony as defined by any California or United States statute. "Residential Care Facilities, General" means any place, site or building, or groups of places, sites or buildings, licensed by the State or unlicensed, in which seven or more individuals with a disability reside who are not living together as a single housekeeping unit and in which every person residing in the facility (excluding the licensee, members of the licensee's family, or persons employed as facility staff) is an individual with a disability. "Residential Care Facilities, Small Licensed" means State -licensed facilities that provide care, services, or treatment in a community residential setting for six or fewer adults, children, or adults and children and which are required by State law to be treated as a single housekeeping unit for zoning purposes. Small licensed residential care facilities shall be subject to all land use and property development regulations applicable to single housekeeping units. This term does not include child day care facilities or adult day care facilities as those terms are defined in the Diamond Bar Municipal Code. "Residential Care Facilities, Small Unlicensed" means any place, site or building, or groups of places, sites or buildings, which is not licensed by the State of California and is not required by law to be licensed by the State, in which six or fewer individuals with a disability reside who are not living together as a single housekeeping unit and in which every person residing in the PJI facility (excluding persons employed as facility staff) is an individual with a disability. Any place, site or building, or groups of places, sites or buildings, which is not licensed by the State of California and is not required by law to be licensed by the State, and houses recovering individuals recovering from alcohol or drug addiction shall meet the definition for Sober Living Homes or Alcohol and Drug Free Residential Recovery Homes below to be regulated as a Small Unlicensed Residential Care Facility. Failure of such facility to meet that definition means the facility shall be regulated as Group Residential. "Single-family residential" or "single-family dwelling" means a building or buildings containing one dwelling unit located on a single lot for occupancy by one family or single -housekeeping unit, and with one indoor kitchen, except as provided in Section 22.16.140. This classification includes mobile homes, manufactured homes and factory -built housing on permanent foundations. Dwellings with multiple self-contained living quarters with separate entrances designed to accommodate more than one family on the same lot, not including permissible second units and guest houses, are not included within this definition. "Single housekeeping unit" means the functional equivalent of a traditional family, whose members are an interactive group of persons jointly occupying a single dwelling unit, including the joint use of and responsibility for common areas, and sharing household activities and responsibilities such as meals, chores, household maintenance, and expenses, and where, if the unit is rented, all adult residents have chosen to jointly occupy the entire premises of the dwelling unit, under a single written lease with joint use and responsibility for the premises, and the makeup of the household occupying the unit is determined by the residents of the unit rather than the landlord or property manager. "Sober living home" or "Alcohol and drug free residential recovery home" means the use of a residential, dwelling structure or unit for a cooperative living arrangement to provide an alcohol and drug free environment for persons recovering from alcoholism or alcohol and/or drug abuse who seek a living environment in which to remain clean and sober; and which demonstrates each of the following identifying characteristics that shall serve to distinguish the alcohol and drug free residential recovery home and sober living home, as a use of residential property, from similar land uses such as residential treatment facilities or community care facilities that are subject to state licensing requirements and from all other uses of residential property: 1. All residents, including live-in managers, operators, or owners, are recovering from alcohol and/or drug abuse; 2. All residents actively participate in legitimate programs, including, but not limited to, Alcoholics Anonymous (AA) or Narcotics Anonymous (NA) programs, and maintain current records of meeting attendance; 3. All owners, managers, operators, and residents observe and promote a "zero tolerance" policy regarding the consumption or possession of alcohol and controlled substances, except for prescription medications obtained and used under direct medical supervision; 4. There is a written policy dealing with the use of drugs or alcohol; 5. Owners, operators, managers and residents do not provide on-site, nonmedical services including any of the following services as they are defined by Section 10501(a)(6) of Title 9,California Code of Regulations: a. detoxification; b. educational session; C. individual or group counseling sessions; d. treatment or recovery planning; 6. The number of residents subject to the sex offender registration requirements of Penal Code Section 290 does not exceed the limit set forth in Penal Code Section 3003.5, and does not violate the distance provisions set forth in Penal Code Section 3003; 7. Residents do not require non-medical care and/or supervision as those terms are defined at Health & Safety Code Section 11834.26 and Section 80001(c)(3) of Title 22 of the California Code of Regulations; 8. The operators and/or residents maintain current membership in a recognized nonprofit organization of sober living homes that provide a credible quality assurance service for applicants or members or have received a sober living home certification from the State of California Department of Alcohol and Drug Programs; and 9. Owners, managers, operators, and residents ensure that the property and its use comply with all applicable state and local laws. Section 3. The Residential Uses listed in Table 2-3 Allowed uses and Permit Requirements for Residential zoning districts of Section 22.08.030 and the explanatory Notes for Table 2-3 are hereby amended to read as follows: TABLE INSET: 4 Permit Requirements by District See Land Use (1) RR RL RLM RM RMH RH Standards in Section: RESIDENTIAL USES (4) Duplexes P P P Guest house P p 22.42.060 Group Residential CUP CUP CUP 22.42.140 Home occupations P P p p p P 22.42.070 Manufactured housing units P P P P P P Mobile home parks CUP CUP CUP CUP CUP CUP 4 Multifamily dwellings P P P Organizational houses Parolee-Probationer Homes CUP CUP CUP 22.24.140 Residential accessory uses and structures P P P P P P 22.42.110 fewer elieftts M �— g— g— - �— — Residential e a 1...,. es '7 ,. mere elients — — — CUP CUP P — Residential Care Facilities, CUP CUP CUP General Residential Care Facilities, Small Licensed P — P — P — P — P — P — Residential Care Facilities, P — P — P — P — P — P — Small Unlicensed Second units P P 22.42.120 Senior citizen housing P P P P P P Single -family dwellings or single -family residential P P P P P P NOTES (4) The land use category for a Group Home shall be determined based upon the predominant operating characteristics of the use: Only one land use category shall be applied to a use at a time. Section 4. A new Section 22.42.140 Group Homes added to Title 22 of the Diamond Bar Municipal Code to read as follows: 22.42.140 Group Homes (a) Group Homes 1. Purpose. The intent and purpose of regulating Group Homes is to ensure compatibility of such uses with surrounding uses and properties and to avoid any impacts associated with such uses. 2. Additional Application Filing Requirements. The application for a Group Home for which a CUP under Section 22.08.030 is required shall include the following additional information: A. Client profile (the subgroup of the population of the facility is intended to serve such as single men, families, elderly, minor children, developmentally disabled, etc.); B. Maximum number of occupants and hours of facility operation; C. Term of occupant stay; D. Support services to be provided on-site and projected staffing levels; and E. Rules of conduct and/or management plan. 3. Operation and Development Standards for Group Residential a. Sufficient on-site parking shall be provided as required in this Title. The precise number of parking spaces required will be determined based on the operating characteristics of a specific proposal. b. Both indoor and outdoor common areas shall be provided on site. c. The facility shall provide no more than 15 beds and shall serve no more than 15 persons at any one time. d. The facility may provide one or more of the following common facilities for the exclusive use by residents: i. Central cooking and dining area(s) ii. Recreation room iii. Laundry facilities e. A Group Residential facility shall not be located within 1320 feet of any other Group Home. 4. Location Standards for Parolee and Probationer Homes a. To avoid over -concentration of Parolee -Probationer homes, there shall be a 10,000 foot separation requirement between parolee/probationer homes as measured from the nearest outside building walls between the subject use and any other parolee/probationer housing. There shall be no more than two Conditional Use Permits issued for Parolee - Probationer homes issued at one time. b. A Parolee -Probationer Home shall not be located within 1320 feet of any other Group Home, a public or private school (pre-school through twelfth grade), university, college, child day care home and center, public park, library, bar, cocktail lounge, tavern or business licensed for off-site sales of alcoholic beverages as measured from any point on the outside walls of the parolee/probationer housing to the nearest property line of the noted use. 5. Operation and Development Standards for Parolee and Probationer Homes a. Sufficient on-site parking shall be provided in accordance with this Title. The precise number of parking spaces required will be determined based on the operating characteristics of the specific proposal. b. Both indoor and outdoor common areas shall be provided on site. c. On-site staff supervision shall be required during all hours of facility operation. d. Individual client stays shall not exceed 180 days. e. The facility's management shall participate in any formal residential crime prevention program (e.g., Crime Free Multi -Housing Program) provided by the City and as required under the CUP. If the program 2 offers certification then that certification shall be obtained and maintained in current status. f. All property owners within 1,000 feet of the proposed facility, as measured from the subject property lines, shall be notified of the proposed CUP. g. An existing Parolee -Probationer Home established pursuant to any permit discontinued for any period of time is deemed abandoned. Any subsequent establishment of Parolee -Probationer Home shall be required to first obtain a new Conditional Use Permit. Section 5. Existing Facilities All Group Homes in existence prior to April 1, 2010 shall be in full compliance with the requirements of this ordinance within one year after the date of adoption of this Ordinance. It is the burden of the Group Home owner, operator or occupants to demonstrate existence prior to April 1, 2010. An owner of such an existing group home may request that the City Council grant a time extension of up to six months beyond the required compliance deadline. Requests shall be in writing, including written documentation of the reason for the deadline, and shall be filed with the Director of Community Development prior to the deadline date for compliance. The City Council may grant an extension to the amortization period if the following findings are made: 1. The amortization period as applied to the applicant is legally unreasonable due to special facts or circumstances; 2. The extension of time granted is the minimum amount of time necessary to assure that the amortization period is reasonable; and 3. The extension of the amortization period will not have a significant adverse effect on the public health, safety or welfare. In determining whether the period of amortization is reasonable as applied to an individual applicant, the City shall consider all relevant factors including, but not limited to, such factors as the length of the amortization period, the extent of the nonconformity, the amount of the investment in the use, length and remaining term of any lease under which nonconforming use is maintained, and harm to the public if the use remains in existence beyond the amortization period. The filing of such a request shall stay further action under this Ordinance until a final decision by the Council is made. The Director is directed to provide written notice to all establishments in existence on the adoption date of this Ordinance, notifying each of the adoption of this Ordinance, the requirements herein, and the schedule for compliance. Section 6 A new Section 22.02.060 Reasonable Accommodation is added to Title 22 of the Diamond Bar Municipal Code to read as follows: Section 22.02.060 Reasonable Accommodation. 7 (A) The purpose of this section is to establish the process for disabled persons to request reasonable accommodation in the application of the City's zoning laws where necessary to afford the disabled person an equal opportunity to use and enjoy a dwelling within the City. (B) Process for requesting reasonable accommodation. 1. A completed application form and the required fee provided by the Community Development Department. (a) A description of how the property will be used by the disabled individual(s); (b) The basis for the claim that the Fair Housing Laws apply to the individual(s) and evidence satisfactory to the city supporting the claim, which may include a letter from a medical doctor or other licensed health care professional, a handicapped license, or any other appropriate evidence; (c) A detailed explanation of why the accommodation is reasonable and necessary to afford the applicant an equal opportunity to use and enjoy a dwelling in the City; (d) Verification by the applicant that the property is the primary residence of the person for whom reasonable accommodation is requested. (C) Decision on application. 1. The Director shall consider an application for a minor reasonable accommodation. The Director shall issue a written determination within 30 days of the date of receipt of a completed application and may (1) grant the accommodation request with or without nondiscriminatory conditions of approval, (2) deny the request, or (3) refer the matter to the Planning Commission, which shall render a decision on the application in the same manner as it considers a major reasonable accommodation. The Director may approve alternative reasonable accommodations which provide an equivalent level of benefit to the applicant. 2. The Planning Commission shall consider an application for a major reasonable accommodation, or any minor reasonable accommodation request referred to it by the Director. The Planning Commission shall (1) grant the accommodation request with or without nondiscriminatory conditions of approval, or (2) deny the request. Notice of the Planning Commission meeting shall be made in writing, 10 days prior to the meeting and mailed to the applicant and property owners who are located immediately adjacent to the subject property. The Commission may approve alternative reasonable accommodations which provide an equivalent level of benefit to the applicant 3. If necessary to reach a determination on any request for reasonable accommodation, the Director may request further information from the applicant consistent with this Chapter, specifying in detail what information is required. In the event a request for further information is made, the 30 day period to issue a written determination shall be stayed until the applicant reasonably responds to the request. 8 (a) The Director, Planning Commission or City Council shall approve the request for a reasonable accommodation subject to the following findings: 1. The housing, which is the subject of the request for reasonable accommodation, will be occupied as the primary residence by an individual protected under the Fair Housing Laws. 2. The request for reasonable accommodation is necessary to make specific housing available to one or more individuals protected under the Fair Housing Laws. 3. The requested reasonable accommodation will not impose an undue financial or administrative burden on the City, as "undue financial or administrative burden" is defined in fair housing laws and interpretive case law. 4. The requested accommodation will not result in a fundamental alteration of the nature of the City's zoning or building laws, and policies and procedures, as "fundamental alteration" is defined in fair housing laws and interpretive case law. (b). Factors. In making a decision regarding the reasonableness of the requested accommodation, the following factors may be considered: 1. Whether the requested accommodation will affirmatively enhance the quality of life of one or more individuals with a disability. 2. Whether the individual or individuals with a disability will be denied an equal opportunity to enjoy the housing type of their choice absent the accommodation. 3. In the case of a residential care facility or sober living home or similar group home for the disabled, whether the existing supply of facilities of a similar nature and operation in the community is sufficient to provide individuals with a disability an equal opportunity to live in a residential setting. 4. Whether the requested accommodation would fundamentally alter the character of the neighborhood; 5. Whether the accommodation would result in a substantial increase in traffic or insufficient parking; 6. Whether granting the requested accommodation would substantially undermine any express purpose of either the City's General Plan or an applicable specific plan; 7. In the case of a residential care facility or sober living home or similar group home for the disabled, whether the requested accommodation would create an institutionalized environment due to the number of and distance between facilities that are similar in nature or operation. 4. The reasonable accommodation shall be subject to any reasonable conditions imposed on the approval that are consistent with the purposes of this Chapter. 5. That the reasonable accommodation shall only be applicable to the particular individual(s) or property. (D) Appeals. 0 1. The Director's decision on a minor reasonable accommodation may be appealed to the Planning Commission within 10 days of the date the City issues the written determination. (a) The appellant shall pay an appeal fee as established by resolution of the City Council. (b) The Planning Commission shall conduct a duly noticed public hearing as described within this Title prior to taking action on the appeal. (c) The appeal shall be filed with a written statement of the basis for the appeal, and shall state all facts and arguments known to support the claim. 2. The decision of the Planning Commission may be appealed to the City Council pursuant to the provisions in Chapter 22.74. (E) Waiver of time periods. Notwithstanding any provisions in this section regarding the occurrence of any action within a specified period of time, the applicant may request additional time beyond that provided for in this section or may request a continuance regarding any decision or consideration by the City of the pending appeal. Extensions of time sought by applicants shall not be considered delay on the part of the City, shall not constitute failure by the City to provide for prompt decisions on applications and shall not be a violation of any required time period set forth in this section. PASSED, APPROVED AND ADOPTED this day of , 2010. Attest: City Clerk 10 MAYOR ATTACHMENT 2 PLANNING COMMISSION RESOLUTION NO. 2010-08 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR RECOMMENDING TO THE CITY COUNCIL APPROVAL OF PROPOSED DEVELOPMENT CODE AMENDMENT NO. 2010-78 AMENDING TITLE 22 OF THE DIAMOND BAR MUNICIPAL CODE ADOPTING REGULATIONS ON GROUP HOMES AND REASONABLE ACCOMMODATION PROCEDURES. A. RECITALS On July 9, 2008, the City Council adopted Interim Urgency Ordinance No. 04 (2008), instituting a 45 -day moratorium on group residential uses not otherwise pre-empted under State law. The urgency ordinance was subsequently extended 10 months and 15 days on August 19, 2008, and again for one year on July 7, 2009. 2. On March 13, 2010, notice for the proposed amendments was published in the Inland Valley Bulletin and the San Gabriel Valley Tribune. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one-eighth page in at least one newspaper of general circulation. All persons wishing to testify at the public hearing in connection with said amendment were heard, and said amendment was studied. 3. On March 23, 2010, the Planning Commission held a duly noticed public hearing on the proposed amendments, and continued the public hearing to April 13, 2010. 4. On April 13, 2010, the Planning Commission closed said hearing. 5. The proposed amendments will not have a substantial adverse impact on the environment and the project is exempt from the California Environmental Quality Act (CEQA) as the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment, pursuant to Section 15061 of the California Code of Regulations and Guidelines. This determination is based on the following facts: (a) The ordinance is tailored in such a manner that group homes permitted in the City's single-family zones are limited to six or fewer occupants, which is an occupancy level commensurate with what a The Planning Commission shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution to the City Council. APPROVED AND ADOPTED THIS 13" DAY OF APRIL 2010, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. BY: -- orng, C w -man I, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the Planning Commission of the City of Diamond Bar, at a regular meeting of the Planning Commission held on the 13th day of April, 2010, by the following vote: AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners ABSTAIN: Commissioners: ATTEST: �--wz nw Greg Gu an, Secretary Shah, VC/Nolan, Chair/Torng None Lee, Nelson None 3 Development Code Amendment No. PL2010-78 I�D _IOID BAIa� VOLUNTARYQTO ADDRESS • TO: FROM: ADDRESS: ORGANIZATION: CITY CLERK R j MAa- ) n DATE: Ja `J 9 S, 2`�y ,r�,� 90r PJ'IPHONE: 9I'0 9 396 -/9dg AGENDA#!SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. n This document is a public record subject to disclosure u Public Records Act. ►�nr�ioND BA��� VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: Kek DATE: ADDRESS: 117? PHONE: ORGANIZATION: AGENDA#/SUBJECT:�y �GL I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. i - IOi�D BtIR �i VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CI/TY CLERK DATE: 5-4 " ID CI73 TWI'n C100YOP— PHONE: qOq f� 395 P(.kbliC C�MMenM _ice PqrK- I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. -#Pb,g�q Signature ti This document is a public record subject to disclosure under the Public Records Act.