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HomeMy WebLinkAbout02/16/2010City Council Agenda Tuesday, February 16, 2010 5:30 p.m. — Closed Session — Room CC -8 6:00 p.m. — Study Session — Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Carol Herrera Steve Tye Mayor Mayor ProTem Ling -Ling Chang Ron Everett Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title If of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. 1T r- 1 • K;:�iia,�3' •gas.:; r DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME -WARNER CABLE CHANNEL 3 AND VERIZON FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA February 16, 2010 Next Resolution No. 2010-03 Next Ordinance No. 03 (2010) CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54956.8 Property Address: 21810 Copley Drive, Diamond Bar Agency Negotiator: City Manager Negotiating Party: Behringer Harvard Western (Portfolio) P.O. Box 190700 San Francisco, CA 94119-0700 Under Negotiation: Price and Terms of Payment STUDY SESSION: 6:00 p.m., Room CC -8 ► Discussion of LLAD/Funding New Parks Master Plan Public Comments CALL TO ORDER: 6:30 P.M. PLEDGE OF ALLEGIANCE: Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. February 16, 2010 INVOCATION: ROLL CALL: APPROVAL OF AGENDA PAGE 2 Pastor Bob Stebe, Northminister Presbyterian Church Council Members Chang, Everett, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Household Hazardous Waste Roundup — February 20, 2010 — 9:00 a.m. to 3:00 p.m., Gateway Corporate Center 1300 Block of Bridge Gate Dr. 5.2 Planning Commission Meeting — February 23, 2010 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 Parks and Recreation Commission Meeting — February 25, 2010 — 7:00 p.m., AQMD/Government Center, Hearing Board Room, 21865 Copley Dr. 5.4 City Council Meeting — March 2, 2010 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 State of the City — March 4, 2010 — 6:00 to 7:30 p.m., Diamond Bar Center Ballroom, 1600 Grand Ave. February 16, 2010 PAGE 3 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of February 2, 2010 — Approve as submitted. 6.2 Planning Commission Minutes: (a) Regular Meeting of November 10, 2009 — Receive and file. (b) Regular Meeting of December 8, 2009 — Receive and file. (c) Regular Meeting of January 12, 2010 — Receive and file. 6.3 Traffic and Transportation Commission Minutes — Regular Meeting of October 8, 2009 - Receive and file. 6.4 Ratification of Check Register — Dated January 28, 2010 through February 10, 2010 totaling $1,482,794.60. Requested by: Finance Department 6.5 Adopt Resolution No. 2010 -XX: Approving Installation of a Stop Sign on Charmingdale Rd. at Goldrush Dr. Recommended Action: Adopt. Requested by: Public Works Department 6.6 (a) Approve Contract Amendment Amount of $16,200 with FS Construction for the 2009-10 Community Development Block Grant (CDBG) Curb Ramp Installation Project for a Total Authorization of $44,585. Recommended Action: Approve. (b) Approve Contract Amendment Amount of $35,800 with FS Construction for the 2009-10 Community Development Block Grant - Recovery (CDBG-R) Curb Ramp Installation Project for a Total Authorization of $102,310. Recommended Action: Approve. Requested by: Public Works Department February 16, 2010 PAGE 4 6.7 Adopt Resolution No. 2010 -XX: A Joint Resolution of the Board of Supervisors of the County of Los Angeles; the Board of Directors of County Sanitation District No. 21 of Los Angeles County; the City Councils of the City of Diamond Bar, City of Industry, and City of Walnut; the Board of Directors of the Greater Los Angeles County Vector Control District; the Board of Directors of the Three Valleys Municipal Water District; the Board of Directors of the Walnut Valley Water District; and the Board of Directors of the Walnut Valley Water District Improvement No. 5 Approving and Accepting the Exchange of Property Tax Revenues Resulting from Annexation of Parcel Map No. 8024 (Walnut Pools, 21450 Golden Spgs. Dr.), and Parcel Map No. 11313 (Diamond Bar Auto Service, 1261 Brea Canyon Rd.) Recommended Action: Adopt. Requested by: Public Works Department 6.8 Landscaping Assessment Districts: a) Adopt Resolution No. 2010 -XX: Ordering the City Engineer to Prepare and File a Report Related to Maintenance of Public Improvements in the City of Diamond Bar Landscaping Assessment District No. 38 and any Assessment Thereon for Fiscal Year 2010-11. Recommended Action: Adopt. (b) Adopt Resolution No. 2010 -XX: Ordering the City Engineer to Prepare and File a Report Related to Maintenance of Open Space in the City of Diamond Bar Landscaping Assessment District No. 39 and any Assessment Thereon for Fiscal Year 2010-11. Recommended Action: Adopt (c) Adopt Resolution No. 2010 -XX: Ordering the City Engineer to Prepare and File a Report Related to Maintenance of Open Space in the City of Diamond Bar Landscaping Assessment District No. 41 and any Assessment Thereon for Fiscal Year 2010-11. Recommended Action: Adopt. Requested by: Public Works Department February 16, 2010 PAGE 5 6.9 Adopt Resolution No. 2010 -XX: Amending the FY09-10 Municipal Budget. Recommended Action: Adopt. Requested by: Finance Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 Consideration of Design of Washington Street Mini -Park. Recommended Action: Approve Concept Option No. 3 for the Design of Washington Street Mini -Park, as Recommended by the Parks and Recreation Commission and City Staff. Requested by: Community Services Department 8.2 City Council Appointment of 2010 Parks and Recreation, Planning and Traffic and Transportation Commissions: 8.2.1 Planning Commission 8.2.2 Parks and Recreation Commission 8.2.3 Traffic and Transportation Commission Recommended Action: Ratify Appointments Requested by: City Council 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session UPDATE OF LANDSCAPE ASSESSMENT DISTRICTS 38, 39 AND 41 AND NEXT STEPS Lt� 169 2010 �SI-O-N County Board of Supervisors approved the formation of District No. 38, prior to 1989, pursuant to the Landscaping and Lighting Act of 1972 (of the Streets and Highways Code). This District, by special benefit assessments, provides funding necessary for the maintenance of the landscaped areas (medians and parkways) throughout the City. Landscaped areas are located in public right-of-way within the City. Each parcel of land within the City is required to pay an annual assessment amount of $15/year. • Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop. 218 Law. • $15/year remains the same rate applied at the date of Diamond Bar's incorporation. * For Fiscal Year 1990 — 91, the total estimated number of parcels was 13,889. Each year the City Council must act, under the provisions of state law, to re- establish the District and to continue the collection of assessments. Costs have outpaced the revenues. • Parkway along the northerly side of Grand Avenue (between Rolling Knoll Drive and entrance to the Diamond Bar Center) • Southerly side of Temple Avenue (between Diamond Bar Boulevard and Golden Springs Drive) • Along Golden Springs Drive (between Torito Lane and Ballena Drive) • Streetscape improvements along Brea Canyon Road (between Pathfinder Road and the southerly City limit) • Medians throughout the City • Total maintenance area of 10.34 acres (8.65 acres of turf and 1.69 acres of ground cover) Total estimated number of parcels: Assessment per parcel: Total estimated assessment amount: General fund contribution: Total expenditure amount: Fund Balance- Future Capital improvements: 17,854 $15.00 $267,810 $61,070* $329,080 $46,463 *Does not include approximately $27,115 for personnel services cost. County Board of Supervisors approved the formation of District No. 33", IM prior to 1989, pursuant to the Landscaping and Lighting Act of 1972 (of the Streets and Highways Code). This District, by special benefit assessments, provides funding necessary for the maintenance of mini parks, slopes, and open space areas within the northeasterly portion of the City (Diamond Bar Hill Community). Some areas are located on private parcels. Each parcel of land within the District is required to pay an annual assessment amount of $130/year. • Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop. 218 Law. • $130/year remains the same rate applied at the date of Diamond Bar's incorporation. • For Fiscal Year 1990 — 91, the total estimated number of parcels was 796. Each year the City Council must act, under the provisions of state law, to re-establish the District and to continue the collection of assessments. Costs have outpaced the revenues. I • Five (5) Mini Parks (6.95 acres) • Slopes (14.67 acres) • Open space areas (38.93 acres of brush clearance area) • Total maintenance area of 60.65 acres Total estimated number of parcels: Assessment per parcel: Total estimated assessment amount: General fund contribution: Total expenditure amount: Fund Balance - Future Capital Improvements: 1,263 $130.00 $164,190 $70,142* $234,332 *Does not include approximately $27,115 for personnel services cost. County Board of Supervisors approved the formation of District No. 41, pri 1989, pursuant to the Landscaping and Lighting Act of 1972 (of the Streets and Highways Code). This District, by special benefit assessments, provides funding necessary for the maintenance of slopes and open space areas within the southwesterly portion of the City (Diamond Bar High Country Community). Some areas are located on private parcels. Each parcel of land within the District is required to pay an annual assessment amount of $220.50/year • Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre-Prop. 218 Law. • $220.50/year is lower than the rate of $280/year at the date of Diamond Bar's incorporation. * For Fiscal Year 1990 - 91, the total estimated number of parcels was 556. Each year the City Council must act, under the provisions of state law, to re- establish the District and to continue the collection of assessments. Costs have outpaced the revenues. LLAD #41 Total estimated number of parcels: Assessment per parcel: Total estimated assessment amount: General fund contribution: Total expenditure amount: Fund Balance - Future Capital Improvements: 554 $220.50 $122,157 $8,422 $167,890 $54,145 Does not include approximately $27,115 personnel services cost. ANNUAL SUBSIDY FROM THE GENERAL FUND YEAR LLAD #38 LLAD #39 LLAD #41 Annual Total 2006/07 $25,312 $25,312 $25,312 $75,936 2007/08 $26,200 $26,200 $26,200 $78,6;,., -_ 2008/09 $45,772 $80,456 27,11 2009/10 $88,385 $97,257 ;...-' Total Generaf Fund :.>._. t ' 09/10): $529,058 ' Su� s�� (0�/07— ❖ Current Status - We do not have sufficient funds in Districts 38, 399 and 41 to maintain the existing service levels - Landscape assessment fees have remained unchanged since the City's incorporation - Per Council direction on March 4, 2008, a subcommittee was formed to work with staff - Council subcommittee reviewed/discussed: * Several funding options/scenarios * Consider proposition 218 implications * Potential ballot measure * Council authorized SCI to perform analysis and opinion research for the Districts on June 16, 2009 * Overview of the Parks Master Plan City Council approved Contract with SCI for feasibility analysis and opinion research on June 16, 2009 Phone Survey Best method for identifying community support and priorities for public improvements/services as well as voter's willingness to invest in enhancements of services. • Based on the findings, SCI and TNR will make a recommendation as to whether to proceed with a subsequent mail survey. • SCI and TNR will make strategic recommendations as to whether to proceed with actual ballot measure(s), timing, outreach approaches, etc. Schedule: 1 Month • Accurate measure of community priorities for services/improvements • Accurate measure of the threshold of annual financial support for a ballot measure for parks and recreation, or other services • Determines most effective messages and arguments • Identifies likely supporters and opponents • Recommended survey approach will provide valuable information regarding alternative potential revenue enhancement options (assessment or tax) • Based on findings, an effective educational outreach plan can be crafted Overview of Survey Process Presentation to the City of Diamond Bar Timothy McLarney, Ph.D., President True North Research i Who Votes? I 0, Likely Registered Voters How are Votes Counted? One Person=One Vote % is Needed to Pass? Election Type? When is Election Held? Length of Election Period? Arguments with Ballot? Competing Measures? What is Likely Turnout? Record of Voting Propensity? 67.7% Polling Booth or Mail Regular Election Dates One Day Yes (Pro & Con) Yes, Almost Always 20% to 80% Yes, Voter File �J All Property Owners Vote per Parcel, Weighted by Fee Amount 50% of Weighted Ballots Mailed Ballots Flexible 45 Days No, just Info Piece No 20% to 40% No, must Rely on Experience & Methods Parcel Tax Timeline 2010 July 20 July - October August 6 August 9-13 August 16 August 17-20 August 26 September 23 November 2 November 4 November 22 Council passes a Resolution requesting consolidation with election Community Outreach Deadline to file Resolution requesting consolidation with Registrar Draft and approve arguments in favor of measure Last day to submit arguments in favor of measure Draft and approve rebuttals to arguments against measure Last day to submit rebuttals to arguments against measure Sample Ballot Booklets mailed Election Canvass election returns Completion of official canvass Assessment Timeline 2010 July 6 .July - June 2011 January 28 February 21 March 1 March 28 April 1 1 April 18 - 29 May 2 -June 21 .June 21 ,June 21 -July 1 .July 5 Council approval to proceed with proposed assessments Community Outreach Draft of Engineer's Report to City for review Final Engineer's Report to City City Council considers two Resolutions: 1 st - to preliminarily approve budget, assessment rate, engineer's report & to call for the mailing of ballots 2nd - Adopting Proposition 218 assessment balloting proceedings Draft of ballot and legal notice to City for review Ballot and legal notice finalized Print & address mail ballots & legal notices Balloting period (ballots must be out for at least 45 days) Public Hearing & close of balloting period (no resolution needed) Tabulate returned ballots City Council Resolution announcing ballot results and ordering levying of assessments for FY 2011-12 (assuming weighted majority ballot support) Value of the Survey The survey will: Develop a statistically reliable understanding of your community's interests as they relate to parks and recreation. Determine if it is feasible to pass a revenue measure. If it is feasible, identify how can it be packaged for success by aligning it with the community's priorities, sensitivities, and concerns. Show the community your are interested in their opinions Gather information to aid decision-making The survey will NOT: Packaging for Success Ballot Language Tax/Fee Rate Duration Project/Service Priorities Messaging & Outreach Targeting Timing Funding Mechanism Methodology of Study Telephone Survey - 15 min average 400 randomly selected voters and/or property owners Stratified by voter and household characteristics Isolate overlapping parcel tax and assessment universes Overall margin of error: ± 5% Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR FEBRUARY 2, 2010 DRA Fr CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda — None ► Government Code Section 54956.9 (b) Conference with Legal Counsel Anticipated Litigation: Threat of action for Indemnification for Contribution by the County of Los Angeles arising from Baykeeper/NRDC v. County of Los Angeles, United States District Court, Central District of California. Case No. CV 08-1467 AHM ► Government Code Section 54956.8 Property Address: 21810 Copley Drive Diamond Bar, CA 91765 Agency Negotiator: City Manager Negotiating Party: Behringer Harvard Western (Portfolio) P.O. Box 190700 San Francisco, CA 94119-00700 Under Negotiation: Price and Terms of Payment Closed Session Adjourned at 6:25 p.m. to the Regular City Council Meeting. CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that the Closed Session was called to order at 5:30 p.m. There were no public comments offered on either of the two listed agenda items and no items were added to the Closed Session. The first item was a Matter of Anticipated Litigation — A threat of an action for Indemnification for Contribution by the County of Los Angeles arising from a lawsuit entitled Baykeeper/NRDC v County of Los Angeles which is a case in Federal District Court in which the NRDC and Baykeeper organization are contending that there have been certain clean water violations at certain sampling stations throughout the San Gabriel Valley that are operated by the County of Los Angeles. The County of Los Angeles is taking the position that the storm water runoff that goes into those sampling stations comes from a large number of cities and that those cities should be held equally responsible. Therefore the County wants to be able to seek indemnification from those agencies. The purpose of the Tolling Agreement is to toll the time by which FEBRUARY 2, 2010 PAGE 2 CITY COUNCIL the County may file its actions for indemnification against the cities until after the case has been litigated with the NRDC and Baykeeper. Following discussion the City Council unanimously approved entering into the tolling agreement with the County in order to avoid litigation with the County until such time as the underlying litigation has been tried in court. The other item was a matter of real estate negotiations with no reportable action being taken. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Monsignor James Loughnane, St. Denis Catholic Church, gave the invocation. ROLL CALL: Council Members Ling -Ling Chang, Ron Everett, Jack Tanaka, Mayor Pro Tem Steve Tye and Mayor Carol Herrera. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Greg Gubman, Community Development Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Anthony Santos, Management Analyst; Lauren Hildago, Public Information Specialist; Grace Lee, Sr. Planner; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of a City Tile to Audrey Hamilton in recognition of her service as the City's Representative to the Greater Los Angeles County Vector Control Board - Continued to a future date. 1.2 CDD/Gubman introduced Sr. Planner Grace Lee, the City's newest employee, who then said a few words about herself and thanked Council and staff for a warm welcome. BUSINESS OF THE MONTH: 1.3 MPT/Tye presented a City Tile to General Manager, Billy Mendez and his staff, representing the Holiday Inn, 21725 E. Gateway Center Dr. as Business of the Month for February 2010. C/Tanaka invited the owners of the Holiday Inn to come down and introduce themselves. FEBRUARY 2, 2010 PAGE 3 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Mike Holmes, General Manager of Walnut Valley Water District gave a power point presentation on future Water Rates and why they will be going up. Mr. Holmes also introduced Board President Ted Ebenkamp, First Vice President Scarlett Kwong and Board Member Barbara Carrera. MPT/Tye asked what was being done to let the Metropolitan Water District know how dissatisfied the District is. Mr. Holmes responded that MWD is an interesting and small group with declining resources that has attempted to step into the next phase and are caught between no -growth, slow -growth and major -growth. Mr. Holmes responding to C/Everett stated that the hearing is scheduled for February 18t at 6:00 p.m. in the AQMD Auditorium. M/Herrera thanked Mr. Holmes for speaking out about the misperception that since there has been a lot of rain there is no longer a water shortage issue. Mr. Holmes agreed that it is a conundrum for water people to attempt to explain beautiful mountains filled with snow, a lot of rain, and why they are still talking about drought and water supply deficits. WVWD will continue to educate and push back against MWD to maintain a stable rate structure. C/Chang emphasized that board members have pushed back against MWD as well as, Three Valley's Water District. WVWD is truly fighting for the residents. She thanked the speaker and board members for their work on behalf of the residents. 3. PUBLIC COMMENTS: Peggy Ibarra, 3325 Temple Ave., Pomona, representing Post 19, LA County Fire Explorers, talked about the organization and invited everyone to attend the Pancake Breakfast at Fire Station 187 on February 20 from 9:00 a.m. to 1:00 p.m. She further stated that there will be a Car Show on Saturday, March 6 at CalPoly Pomona. Those interested in participating can call her at 951-966-5520 or contact Roland Dykes at Station 187. Mina Ynzunza, P.O. Box 4085, The Windmill, spoke about the publication's new look. The publication is sponsored by the Diamond Bar Community Foundation. 4. RESPONSE TO PUBLIC COMMENTS: None Offered. FEBRUARY 2, 2010 PAGE 4 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — February 9, 2010 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.2 Traffic and Transportation Commission Meeting — February 11, 2010 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 Presidents' Holiday — February 15, 2010 — City Offices will be closed in observance of the Presidents' Holiday. City Offices will reopen Tuesday, February 16, 2010. 5.4 City Council Meeting — February 16, 2010 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 Joint Mayors' (Diamond Bar and Walnut) Prayer Breakfast — February 19, 2010 — 7:15 a.m., Diamond Bar Golf Course, 22751 Golden Springs Dr,. sponsored by the Regional Chamber of Commerce (909) 869-0701. 6. CONSENT CALENDAR: C/Chang moved, C/Tanaka seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, MPT/Tye M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES - Regular Meeting of January 19, 2010 — Approved as submitted. 6.2 RATIFIED CHECK REGISTER - Dated January 14, 2010 through January 27, 2010 totaling $1,141,949.29. 6.3 APPROVED TREASURER'S STATEMENT — Month of December 2009. 6.4 APPROVED SECOND READING BY TITLE ONLY, WAIVED FULL READING AND ADOPTED ORDINANCE NO. 02(2010): AMENDING ZONING REGULATIONS GOVERNING LIVE ENTERTAINMENT AND DANCING IN BARS AND NIGHTCLUBS AND OTHER PUBLIC ASSEMBLY VENUES IN THE CITY, MAKING CONFORMING CHANGES TO TITLE 5 OF THE MUNICIPAL CODE (BUSINESS LICENSING) AND AMENDING THE DIAMOND BAR MUNICIPAL CODE. 6.5 APPROVED A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF DIAMOND BAR AND THE CITY OF LOS ANGELES JUSTICE ASSISTANCE GRANT (JAG) FY 2009 PROGRAM AWARD ($12,640). FEBRUARY 2, 2010 PAGE 5 CITY COUNCIL 6.6 ADOPTED RESOLUTION NO. 2002-20A: AMENDING RESOLUTION NO. 2002-20 PROHIBITING THE PARKING OF VEHICLES ON RESIDENTIAL STREETS DURING CERTAIN HOURS AND DAYS FOR THE PURPOSE OF RESIDENTIAL STREET SWEEPING TO INCLUDE STREETS IN THE RECENTLY ANNEXED CRESTLINE ANNEXATION AREA. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett reported on the Lighting and Landscape District Committee meeting during which the committee reviewed the sensitivity of and imminent concern regarding increased water rates. He thanked and congratulated C/Chang on her recent marriage to Andrew Wong. He attended the Friends of the Library's annual recognition and celebration for its volunteers. He asked residents to attend and support the Friends of the Library's 17th Annual Wine Soiree on April 11. C/Everett announced that The Friends of the Library Basically Books used book store had moved to a new location. He attended the semi-annual San Gabriel Valley COG's Strategic Planning Workshop. He extended his sympathy to Kathleen Nolan, Planning Commissioner who recently lost her mother, Elleen Hart. He also spoke about Brandon Riley, a Diamond Bar High School student who also passed away. Brandon was an individual who encouraged and motivated the Diamond Bar High School Wrestling Team, students and community. C/Tanaka spoke about his attendance at the League of California Cities Statewide Public Safety Committee meeting held in Sacramento; attended Eagle Scout Court of Honor for Daniel Radtke; and DB 4 -Youth in Action meeting. He also attended the first committee meeting for the Diamond Bar Day at the LA County Fair that will be held on Thursday, September 16, 2010. He too congratulated C/Chang on her marriage. C/Chang said that prior to her wedding she was in Sacramento with M/Herrera and CM/DeStefano attending the new Mayors' and Council Members' training. She also attended the Four Corners Transportation and Economic Summit. She congratulated the Diamond Bar Community Foundation for doing a fabulous job with The Windmill which has taken a significant leap into the 21St Century with its four-color spread. C/Chang stated that it is imperative that residents continue to conserve water and that she is looking forward to working with WVWD to encourage residents to conserve water and achieve lower rates. MPT/Tye welcomed Grace Lee to the D.B. staff. He stated that the City operates in a lean and mean fashion and the City is pleased to have her on board. He stated that he had participated in the Friends of the Library Volunteer FEBRUARY 2, 2010 PAGE 6 CITY COUNCIL Recognition Banquet held at the Holiday Inn. The book store was closed for 10 days in order to move the stock to the new location at Diamond Bar Blvd. and Golden Springs Dr. Volunteers built shelves and the County helped move the books in a terrific effort to get the job done. He attended the San Gabriel Valley Council of Governments monthly meeting during which a very good budget was presented which he principally attributed to M/Herrera's leadership during her tenure as COG's President. M/Herrera said she too attended many events her colleagues spoke about. She thanked both D.B. and Chino Hills' staff for helping put together the Four Corners Coalition Transportation Summit. It was a fabulous event with outstanding speakers. The intent of the Summit was to demonstrate the importance of the Four Corners region where the four counties of Los Angeles, Riverside, San Bernardino and Orange come together to promote the economic importance and the importance of transportation improvements in the area. More than 300 individuals attended the event. She and C/Chang went to Sacramento where she had an opportunity to visit with individuals from cities in northern and southern California. She said she thanked God that she lived in D.B. and that D.B. has the staff that it has and that the City is in an outstanding and healthy fiscal condition. Some cities are in bankruptcy and some are so desolate and desperate because they have no means to produce revenue to pay for even bare essentials let alone what they would like to do for their cities. D.B. is very fortunate due to the leadership of staff and the City Council. Lastly, she was very sad to hear about the passing of Planning Commissioner Kathleen Nolan's mother. ADJOURNMENT: With no further the Regular City Council meeting at 7:40 Planning Commissioner Kathleen Nolan. business to conduct, M/Herrera adjourned p.m. in memory of Elleen Hart, mother of TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of CAROL HERRERA, MAYOR 2010. Agenda N0. 6.2(a) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION NOVEMBER 10, 2009 CALL TO ORDER: Chairman Torng called the meeting to order at 7:15 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Nelson led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioners Kwang Ho Lee, Jack Shah, Vice Chairman Steve Nelson and Chairman Tony Torng. Absent: Commission Kathy Nolan was excused. Also present: Greg Gubman, Community Development Director; Katherine Laufenburger, Senior Planner; John Cotti, Assistant City Attorney; and Marcy Hilario, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: VC/Nelson moved, C/Shah seconded, to move Public Hearing Item 7.2 prior to 7.1. Without objection, the motion was so ordered. 4 CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of October 13, 2009. C/Lee moved, VC/Nelson seconded, to approve Regular Meeting Minutes of October 13, 2009, as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Shah, VC/Nelson Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Nolan 5. OLD BUSINESS: None 6. NEW BUSINESS: None NOVEMBER 10, 2009 PAGE 2 7. PUBLIC HEARINGS: PLANNING COMMISSION 7.2 Conditional Use Permit No. 2009-08 — Under the authority of Diamond Bar Municipal Code Section 22.58, ZhongGuo Li submitted a request to operate a massage establishment under the business name Delight Beauty Salon. The proposed establishment will provide massage and foot care services provided by trained technicians. The proposed hours of operation are 9:00 a.m. to 10:00 p.m. seven (7) days a week. The subject property is zoned C-2 (Community Commercial) with an underlying General Plan designation of Commercial Office. Approval of a Conditional Use Permit is required to operate a business offering massage therapy. PROJECT ADDRESS PROPERTY OWNER: Diamond Creek Village 21014 Golden Springs Drive #D-2 & D-3 Diamond Bar, CA 91765 Lakeview Village Corporation 12901 Harbor Boulevard, Suite A-5 Garden Grove, CA 92840-5830 APPLICANT: ZhongGuo Li Delight Beauty Salon 21044 Golden Springs Drive Diamond Bar, CA 91765 CDD/Gubman presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. 2009-08, based on the Findings of Fact, and subject to the conditions of approval as listed in the resolution. Staff further recommends that the hours of operation be restricted to 9:00 p.m. as a typical closing time consistent with personal services businesses. However, the code allows the establishment to be open as late as 10:00 p.m. VC/Nelson asked for clarification between staff's written report and the verbal report. CDD/Gubman responded that he verified the square footage using the owner's lease agreement information. The applicant is relocating and changing the overall scope of the business. VC/Nelson said he would like to have the applicant address the matter of restricting the hours and what affect it may have on the business. C/Shah asked if the massage technicians were licensed by the state and CDD/Gubman responded yes, that the technicians are licensed massage technicians as required by the City's business license ordinance. C/Shah asked if one of the services offered was medical laser treatment. NOVEMBER 10, 2009 PAGE 3 PLANNING COMMISSION CDD/Gubman explained that the applicant is currently providing electrolysis, hair removal, and waxing treatments. The application proposes to focus only on massage and would not be proposing to continue the skin care services in the new location. C/Lee asked if other businesses in the area were open past 9:00 p.m. CDD/Gubman responded that there are restaurants that are open past 9:00 P.M. There were no ex parte disclosures. Chair/Torng opened the public hearing. Connie Coury, Lakeview Village Corporation, said she, Richard, the applicant, and Tony, his accountant, will respond to questions. C/Lee asked what components of body massage would be practiced and the applicant responded that customers would be fully clothed and the back, shoulder, waist area, leg and foot areas would be treated by 40-50 year old male (six) and female (four) practitioners. VC/Nelson asked what percentage of business would occur between 9:00 p.m. and 10:00 p.m. The applicant responded approximately 60 to 70 percent of patrons arrive after the dinner hour. VC/Nelson asked how much business would be lost if the applicant closed at 9:00 p.m. rather than 10:00 p.m. The applicant responded a lot of business would be lost. The applicant confirmed that most of his business occurs after the dinner hour. Chair/Torng asked if the applicant concurs with staffs recommendations and the applicant asked what would happen if a customer walked into the business at 9:00 p.m. CDD/Gubman said that staff's intent would be that any client that walked into the business up to 9:00 p.m. could be served but that no new clients would be able to enter the business after closing time (9:00 p.m.) The applicant said that customers insist on being treated when the store is open. Chair/Torng said that by accepting staff's recommendation the applicant would not be allowed to have any customers enter the establishment after 9:00 p.m. The applicant said he understood and concurred. C/Shah asked how long the treatments last and the applicant responded one hour. Connie Coury explained that tenants are encouraged to keep a consistent closing time in the center because there are likely to be more problems if one business remains open much later than other businesses. There are four NOVEMBER 10, 2009 PAGE 4 PLANNING COMMISSION restaurants that are open until 10:00 p.m. and midnight, and 1:00 a.m. on weekends. The pizza parlor, which is adjacent to the new location, is open until 10:00 p.m. The property owner does not see any problem with this establishment remaining open until 10:00 p.m. because the owner feels it is better to have more businesses open so that there is a greater presence of people to ensure better security in the area. Margaret Monahan and Esther Nam, regular clients of the applicant and public school teachers who are on their feet most of the day, have found Richard's establishment to be very therapeutic for feet, legs, back and general health and are present to support the applicant and his professional establishment. Ann Lopez, 1156 Crofter Drive, asked for clarification about the scaling back of services. She said she was concerned about the statement that individuals would remain fully clothed for a full body massage. She has never known a massage establishment to be open later than 8:00 or 9:00 p.m. and never for seven days a week. Gina Lopez, 1156 Crofter Drive, said she too had the same concerns as Ann Lopez. Mr. Jung said he and his wife had been customers of the establishment for about a year. They visit the establishment after dinner at about 8:00 or 9:00 p.m. Many people go home after work and have dinner before visiting the establishment for their massage. The technicians are very professional. Chair/Torng asked the owner to explain why he scaled his business back to massage only. The owner responded that after he opened the business, they found that many individuals who sit in front of a computer all day get lower back pain and older people have back problems as well and come in for massages. The reason they are scaling the business back to massage only is due to demand. Chair/Torng asked why customers remain fully clothed for the massage. The applicant explained that he and his technicians do not do oil massage so it is not required for clients to remove their clothing. In addition, the owner does not want anyone to be suspicious of the business practices. C/Lee asked the composition of the customers and the owner said that about 30 percent are ethnic Chinese and the majority is Caucasian. Chair/Torng closed the public hearing. NOVEMBER 10, 2009 PAGE 5 PLANNING COMMISSION CDD/Gubman showed the current and proposed locations and explained that the owner is not enlarging the existing business location, but relocating to a larger unit in another section of the shopping center. VC/Nelson said he found it difficult to understand the rationale for limiting the hours of operation to 9:00 p.m. As was pointed out, other establishments in the immediate area are open until 10:00 p.m. and this seems to be an arbitrary limitation of hours for this legitimate business. At this point he would not support staff's restriction to 9:00 p.m. unless provided compelling reason to do so. He wants Diamond Bar businesses to prosper and while he is a "morning" person, many people work late and by the time they get home and want a massage, it might be too late. CDD/Gubman said he was pleased that VC/Nelson felt that way because it shows that the process works. It is proper for the Commission to deliberate the matter. C/Shah concurred with VC/Nelson and his comments. Other businesses are open until 10:00 p.m. and as stated, the clients remain fully clothed. The owner said that 30 percent of the business occurs after the dinner hour. He sees no reason for limiting this business which he believes is a good service to the community. If the Sheriff's Department has given this business the okay, he sees no reason the business should be limited. Such a limitation could hurt them financially as well as diminishing the service to the community. C/Lee said he too wanted to support small business and based on statements he heard this evening he did not see any reason to limit the business hours. Chair/Tong said he too supports the business but he had a concern about having the business run until 11:00 p.m. if they remain open until 10:00 p.m. VC/Nelson said it would be no different from Bob's Big Boy, for example. If patrons walk in at 10:00 p.m. they can sit and eat for an hour. C/Lee moved, C/Shah seconded, to approve Conditional Use Permit No. 2009-08, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution indicating the business hours will be 9:00 a.m. to 10 p.m. seven days a week. Motion carried by the following Roil Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS ABSENT: COMMISSIONERS Lee, Shah, VC/Nelson, Chair/Torng None Nolan NOVEMBER 10, 2009 PAGE 6 PLANNING COMMISSION 7.1 Comprehensive Sign Program 2009-01 - Under the authority of Diamond Bar Municipal Code Section 22.36.060, the applicant requested approval to amend the comprehensive sign program for Gateway Corporate Center. The amendment provides for the establishment of four (4) new freestanding center identification signs, consisting of a pair of signs at the two entrances to the center along Golden Springs Drive. PROJECT ADDRESS: PROPERTY OWNER: Gateway Corporate Center at Copley Drive and Gateway Center Drive Diamond Bar, CA 91765 Sandra Deeds The Mueller Company 2900 Adams Street, Suite B30-1 Riverside, CA 92504 APPLICANT: Adam Burrows JB3D Architectural Graphics & Branding 731 N. Main Street Orange, CA 92868 SP/Laufenburger presented staff's report and recommended Planning Commission approval of Comprehensive Sign Program 2009-01, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Shah asked why the sign was proposed to be so high and SP/Laufenburger explained the proposal was intended to make the signs readable for people driving by the location. Gateway Corporate Center is very large and currently, there is no center identification. Unless people are familiar with where they are going, there is a possibility to drive past their intended location; therefore, these monument signs will be very visible to vehicular traffic. There were no ex parte disclosures. Chair/Torng opened the public hearing. Adam Burrows, Designer, said he concurred with staff's report. Chair/Torng closed the public hearing. VC/Nelson said he paused to think about the height of the signs and believed that staff was absolutely correct that it would be appropriate in light of the NOVEMBER 10, 2009 PAGE 7 91 9. PLANNING COMMISSION berms. These signs will make a statement and it is certainly no more intrusive than the reader board given to Diamond Bar Honda. He felt it was a good piece of identity for the center and for Diamond Bar. VC/Nelson moved, Chair/Torng seconded, to approve Comprehensive Sign Program 2009-01, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Shah, VC/Nelson, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Nolan PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Shah said he was pleased to see that there was no "mudslinging" in the recent election. VC/Nelson inquired about candidates' election signs left on public property afterthe election is over. CDD/Gubman responded that if those individuals running for office do not remove their signs, staff will take them down from the public right-of-way 10 days after the election and they will be destroyed. As a courtesy, staff sends candidates a courtesy e-mail to let them know that they are expected to remove their signs. Chair/Torng asked if the candidates were charged for removal and CDD/Gubman said that the Code Enforcement Officers remove the signs during their regular routine, and the City does not charge the candidates. C/Shah felt the City should charge $100 per sign to pick them up. If candidates can spend $40,000 to run a campaign, they should have to pay for removal of the signs. Chair/Torng attended the annexation ceremonies and said he appreciate staff's hard work in putting together the event. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future projects. CDD/Gubman introduced John Cotti, a representative of the City Attorney's law firm. The Planning Commission's regular City Attorney, Brad Wohlenberg was unavailable to attend this evening's meeting. NOVEMBER 10, 2009 PAGE 8 PLANNING COMMISSION CDD/Gubman advised the Commission that since there is no pending business during the Thanksgiving week, it will be dark for November 24. The next meeting is scheduled for December 8, 2009. CDD/Gubman reported that there is a fraternity house located at 23810 Sunset Crossing Road and there have been disturbance issues with the neighbors. The City and Cal Poly have stepped in and ordered the fraternity to vacate the premises and the residents should be out by the end of November. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 8:12 p.m. The foregoing minutes are hereby approved this 12th day of January, 2010. Attest: Respectfully Submitted, Greg Gubman Community Development Director T orng, Chairm Agenda No. 6.2(b) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION DECEMBER 8, 2009 CALL TO ORDER: Chairman Torng called the meeting to order at 7:07 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Nolan led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioner Kathy Nolan, Vice Chairman Steve Nelson and Chairman Tony Torng. Absent: Commissioners Kwang Ho Lee and Jack Shah were excused. Also present: Greg Gubman, Community Development Director; Brad Wohlenberg, Assistant City Attorney; Katherine Laufenburger, Senior Planner; Anthony Santos, Management Analyst; and Marcy Hilario, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4 CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of November 10, 2009 — continued to January 12, 2010, due to lack of quorum. 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. PUBLIC HEARINGS: 7.2 Conditional Use Permit No. PL2009-50: — Under the authority of Diamond Bar Municipal Code Section 22.58, Shiu Lan Tsg submitted a request to operate a foot massage establishment under the business name Foot Spa. The proposed establishment will provide foot care services provided by professionally trained technicians. The services proposed include foot massage as the primary use and shoulder massage as an accompaniment to DECEMBER 8, 2009 PAGE 2 PLANNING COMMISSION the foot massage service. The proposed hours of operation are 10:00 a.m. to 10:00 p.m., seven (7) days a week. PROJECT ADDRESS PROPERTY OWNER: 20627 Golden Springs Drive Unit 1-0 Diamond Bar, CA 91765 Golden Springs Property LLC 3600 Wilshire Boulevard, Suite 2214 Los Angeles, CA 90010 APPLICANT: Shiu Lan Tsg 19422 Raskin Drive Rowland Heights, CA 91748 SP/Laufenburger presented staff's report and recommended Planning Commission approval of Conditional Use Permit PL2009-50, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Nolan asked if the "resting" area was actually a reception area and SP/Laufenburger responded affirmatively. There were no ex parte disclosures. Chair/Torng opened the public hearing. Helen Wong, 19422 Raskin Drive, Rowland Heights, CA 91748, explained that the establishment will house about 10 chairs and ten certified technicians. The foot massage will last about 40 minutes and the shoulder massage will last about 20 minutes. She stated she read staff's report and concurred with staffs recommendations. Chair/Torng closed the public hearing. VC/Nelson moved, C/Nolan seconded, to approve Conditional Use Permit No. PL2009-050, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: DECEMBER 8, 2009 PAGE 3 PLANNING COMMISSION AYES: NOES: ABSENT COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: Nolan, VC/Nelson, Chair/Torng None Lee, Shah 7.1 Development Code Amendment No. PL2009-051 — An Ordinance of the City of Diamond Bar amending the zoning regulations governing bars and nightclubs and amending the Diamond Bar Municipal Code. APPLICANT: City of Diamond Bar CDD/Gubman presented staff's report and recommended that the Planning Commission adopt the resolution recommending that the City Council approve Development Code Amendment No. PL2009-051 by adopting the Ordinance. VC/Nelson wanted confirmation that the ordinance would not preclude the Community Center being used for Bar Mitzvahs, Bat Mitzvahs, weddings, Quinceaneras, and occasions where there would be live entertainment and dancing, etc., and CDD/Gubman responded VC/Nelson was correct. VC/Nelson asked if each event would require a CUP and CDD/Gubman responded no, that once a CUP for a venue is approved, events may take place in accordance with that venue's CUP conditions. VC/Nelson asked if the conditions would preclude a restaurant to front as a nightclub. CDD/Gubman responded that the language has been written to prevent that possibility. C/Nolan said that on its face, this ordinance seemed extreme. She said she understood the situation that brought this matter forward. Businesses similar to "Nappy's" have live entertainment that do not draw large crowds. She wondered if an establishment with a juke box that attracts a small group of 20 would be considered a ruckus. She reiterated that the problems that caused this matter to come to the Planning Commission were huge. However, this seems to be extreme for businesses wanting to operate in Diamond Bar in the future. For example, Acapulco used to feature Karaoke which to her seemed rather sedate in comparison to the problems that initially created the entertainment moratorium in effect for the past two years. She asked for CDD/Gubman's comments. CDD/Gubman stated that under this ordinance dancing is prohibited and would only be allowed at a reception or any events that could be held at a community center or hotel. C/Nolan asked what the alternative would be to DECEMBER 8, 2009 PAGE 4 PLANNING COMMISSION the moratorium if this ordinance were not approved. Acapulco has had Karaoke for a number of years. CDD/Gubman replied that research shows that type of entertainment occurred prior to incorporation. Acapulco would most likely be considered to be "grandfathered" in as a non -conforming use under this ordinance. C/Nolan again stated that to restrict dancing on its face was to her rather odd. CDD/Gubman stated that during development of this ordinance staff was led to the conclusion that the character of Diamond Bar is not one that would lend itself to these types of activities. This is predominately a residential community and these types of entertainment uses will clash with adjacent uses, and staff feels that while the proposed ordinance is very restrictive, the slightest bit of wiggle room opens the City up to enforcement issues. Therefore, staff is proposing to be very restrictive. C/Nolan asked if occupancy has a bearing on the allowed uses and CDD/Gubman said that staff did not attempt to draft occupancy thresholds. C/Nolan asked if a bowling alley would be restricted from having live entertainment. She said she is concerned about existing established businesses that have never been a problem when this ordinance was brought about by an "elephant in the room" situation. VC/Nelson said he had been involved with the Planning Commission for 10 or so years and could not remember a meeting where the sheriff's department showed up to testify against an establishment. There are two to four sheriff's patrolling the City after midnight and when the Planning Commission was told those units were at Scribbles breaking up problems and the rest of the City was left uncovered that was particularly bothersome to him — not to mention that the Fall Creek Condo residents would complain that at night they could hear the bass through the walls of their rooms. All of C/Nolan's points are very well taken. The City does not want to hurt any existing businesses but it is an unfortunate fact of life that there are people who will look for every loophole in order to take advantage of a situation, which is exactly what happened with Scribbles. It is almost like a zero tolerance situation. Diamond Bar has a "Country Living" mantra and this is not a place where residents are interested in establishing places where dancing and entertainment is advertised on the radio, where there are posters placed around Southern California, etc. If there is some concession to grandfather in places like Acapulco where those kinds of problems are not apparent, he is all for that but he does not want to leave a door open for individuals to come into the City to take advantage of the situation and create problems that create issues for the community such as proper police coverage. He is one hundred percent for the ordinance and if people want to, dance and party Diamond Bar is not the place. DECEMBER 8, 2009 PAGE 5 PLANNING COMMISSION Chair/Torng said he agreed with VC/Nelson. This is a very serious problem for the City. Diamond Bar is a quiet residential city and he would like to avoid future problems. He also supports grandfathering of existing well-behaved businesses. CDD/Gubman said that there was an opportunity for grandfathering uses only if those businesses were legally established initially to conduct those types of activities. If businesses are conducting activities that were never authorized, they would be subject to this ordinance. Chair/Torng asked if appurtenant language should be inserted and ACA/Wohlenberg responded that the Municipal Code already contains provisions dealing with non -conforming uses. Chair/Torng pointed out a typo on Page 3. There were no ex parte disclosures. Chair/Torng opened the public hearing. With no one presented who wished to speak on this item, Chair/Torng closed the public hearing. C/Nolan again stated that the language of the proposed ordinance is too restrictive for her. VC/Nelson asked how broadly this item was advertised and CDD/Gubman responded that 1/8t" page ads were taken out in The Daily Bulletin and The Tribune. VC/Nelson again stated he did not believe the ordinance. was extreme. Scribbles came into the City and thumbed their noses at the residents and government and there was nothing the City could do to prevent Scribbles from going out of their way to cause problems. If the City cannot protect its residents we cannot expect them to stay in the City. The attorney for Scribbles boasted that the City would never win a case against the establishment. The City prevailed, but he does not want the City to have to go through such an event again. If the City does not draw a line in the sand it will remain a blurry issue and someone will take advantage again. ACA/Wohlenberg said that during deliberations within his office, staff attempted to draft an ordinance that was as narrowly drawn as possible, but still allow certain types of entertainment within the City while still meeting the goals of the City, its General Plan and Zoning Code. There is a Supreme Court case that states "it is okay to use your zoning powers to create a clean DECEMBER 8, 2009 PAGE 6 PLANNING COMMISSION and well -lighted place" and based on the direction received from the City and staff, he believes the proposed ordinance accomplishes the goal in preserving the character of the City while allowing opportunities within that character for this type of activity. VC/Nelson graphically explained what had occurred in the area and what children were finding as they walked to school. Four deputies were repeatedly called to the establishment to break up problems and cars were broken into in the Kmart parking lot, and so on. In order to not have a repeat of what happened at and around this establishment, the City needs to protect itself. C/Nolan asked if Acapulco was grandfathered in and CDD/Gubman responded that staff would need to research county records to see what was allowed when the business was established. If the County's regulations were permissive enough to allow Acapulco to establish the use and have continuously operated in that fashion since that time, the business would be grandfathered. VC/Nelson moved, Chair/Torng seconded, to adopt the attached resolution recommending the City Council approve Development Code Amendment No. PL2009-051 by adopting the ordinance. Chair/Torng asked if there was language that could be added to the resolution to make it friendlier to the existing businesses. CDD/Gubman said that a provision could be added to the ordinance when presented to Council that specifically states that uses that were legally established are subject to the non -conforming provisions in the Municipal Code. VC/Nelson said he would accept that amendment to his motion. Chair/Torng seconded the amendment. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nolan, VC/Nelson, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lee, Shah DECEMBER 8, 2009 PAGE 7 PLANNING COMMISSION 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Nolan said there had been several requests to open or add massage businesses. Is there a point at which the City would find that there was a saturation of a certain type of business? CDD/Gubman said he frankly did not know. There have been other trends that have cropped up and died down. Foot massage is a personal service use and the City has to treat it the way it would with other personal service use businesses subject to specific restrictions in the City's business licensing ordinance. And, if a massage therapist/technician is certified by the State, the City does not have regulatory authority to prohibit them from operating in the City. Diamond Bar is disappointed that the retail/commercial space is being leased so pervasively by uses that do not generate sales tax revenue. It is difficult to discourage non revenue generating uses but it has been the trend of the shopping center landlords to be a little less selective, and less concerned about having a synergistic tenant mix that consists of a lot of retail uses. Landlords are looking to collect rent and these uses seem to be the entities showing the most interest at this time. ACA/Wohlenberg said the only uses the City regulates concentration of placement are the adult uses and when there is an over concentration of alcohol permits which is initiated by Alcohol Beverage Control. Chair/Torng said he was reminded about a statement by former Commissioner Dan Nolan that decisions should be based on what folks want to see ten years hence. 9. STAFF COMMENTSIINFORMATIONAL ITEMS: 9.1 Public Hearing dates for future proiects. CDD/Gubman asked the Commissioners to let staff know by the end of the week whether they would be attending the Four Corners meeting. VC/Nelson said he would not be able to attend. CDD/Gubman reported that due to lack of agenda items there will be no Commission meeting on December 22 and that the next Commission meeting will be January 12, 2010. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. DECEMBER 8, 2009 PAGE 8 PLANNING COMMISSION ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 8:06 p.m. The foregoing minutes are hereby approved this 12th day of January, 2010. Attest: Respectfully Submitted, L -- Greg Gubman Community Development Director orng, Chair n Agenda No. 6.2(c) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JANUARY 12, 2010 CALL TO ORDER: Chairman Torng called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Nelson led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioners Kwang Ho Lee, Kathy Nolan and Jack Shah, Vice Chairman Steve Nelson and Chairman Tony Torng. Also present: Greg Gubman, Community Development Director; Natalie Tobon, Planning Technician; and Stella Marquez, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None. 3. APPROVAL OF AGENDA: As presented. 4 CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of November 10, 2009. C/Shah moved, C/Lee seconded, to approve the Minutes of the Regular Meeting of November 10, 2009, as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Shah, VC/Nelson, Chair/Torng NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Nolan ABSENT: COMMISSIONERS: None 4.2 Minutes of Regular Meeting of December 8, 2009. C/Nolan moved, VC/Nelson seconded, to approve the Minutes of the Regular Meeting of December 8, 2009. Motion carried by the following Roll Call vote: JANUARY 12, 2010 PAGE 2 PLANNING COMMISSION AYES: NOES: ABSTAIN ABSENT: 5. OLD BUSINESS: 6. NEW BUSINESS: 7. PUBLIC HEARINGS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None. None. Nolan, VC/Nelson, Chair/Torng None Lee, Shah None 7.1 Development Review No. PL 2009-20: — Under the authority of Diamond Bar Municipal Code Section 22.48, SA Recycling submitted a request to establish and construct a small collections recycling facility. Small collections facilities provide household recycling services. The proposed facility will be operated by an onsite attendant and will only accept glass, metal, plastic, paper and reusable items, which will be stored in large roll -off containers. When filled, the containers will be removed from the premises and replaced with empty containers. PROJECT ADDRESS: PROPERTY OWNER APPLICANT: Diamond Hills Plaza 2825 S. Diamond Bar Boulevard Diamond Bar, CA 91789 Country Hills Holding, LLC 422 S. Corona Mall Corona, CA 92870 SA Recycling 532 N. Louise Street #C Glendale, CA 91206 PT/Tobon presented staffs report and recommended Planning Commission approval of Development Review No. PL 2009-20, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Nolan asked if the City benefited financial from this facility and CDD/Gubman said only to the extent that the City receives a $10 annual business license fee. JANUARY 12, 2010 PAGE 3 PLANNING COMMISSION VC/Nelson asked that the record reflect there would be no odor from this facility as there might be from a Materials Recycling Facility (MRF). PT/Tobon concurred. PT/Tobon responded to Chair/Torng that the currently proposed times for replacement of containers are 8:00 p.m. to 8:30 p.m. as stated in the resolution. However, the resolution also allows for flexibility by allowing replacement of containers between 7:00 a.m. and 8:30 a.m., excluding customer business hours of the facility. There were no ex parte disclosures. Chair/Torng opened the public hearing. Sergey Abramov, owner, stated that he is certified with the California Conservation Department and looks forward to providing Diamond Bar with his service. Mr. Abramov responded to Chair/Torng that he concurs with staff's report and conditions of approval. C/Nolan asked if Mr. Abramov owns other similar facilities and Mr. Abramov said he has had a business in the Los Angeles area. VC/Nelson asked if the resolution misses any circumstances that may lead to abuse of the facility by the public that the Commission should consider including. Mr. Abramov responded "No." Chair/Torng closed the public hearing. C/Nolan moved, C/Shah seconded, to approve Conditional Use Permit No. PL2009-20, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS ABSENT: COMMISSIONERS Lee, Shah, Nolan, VC/Nelson, Chair/Torng None None 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Shah wished everyone a Happy New Year. JANUARY 12, 2010 PAGE 4 PLANNING COMMISSION C/Lee wished everyone a Happy New Year and said he looked forward to more planning business this year. C/Nolan asked if the 2010 Planner's Institute has been announced. CDD/Gubman said he received information today and will be providing information to the Commissioners in the near future. VC/Nelson wished everyone a Happy New Year and looked forward to a grand 2010 for the City of Diamond Bar. Chair/Torng asked if anyone was registered to attend the January 28 Four Corners meeting. C/Shah said he had heard nothing but was very interested in attending. CDD/Gubman said the meeting would be held at the Diamond Bar Center on January 28 from 10:00 a.m. to 2:00 p.m. 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future proiects. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 7:19 p.m. The foregoing minutes are hereby approved this 26th day of January, 2010. Attest: Respectfully Submitted, Greg Gubman Community Development Director Tbvt rng, Chair an Agenda No. 6.3 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING OCTOBER 8, 2009 CALL TO ORDER: VC/House called the meeting to order at 7:02 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chairman Lin led the Pledge of Allegiance. ROLL CALL: Commissioners Kenneth Mok, Liana Pincher, Vice -Chairman Kevin House and Chairman Jimmy Lin Absent: Commissioner Michael Shay was excused. Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Christian Malpica-Perez, Associate Engineer, and Marcy Hilario, Senior Administrative Assistant. I. APPROVAL OF MINUTES: A. Minutes of the September 10, 2009 regular meeting. C/Mok moved, VC/House seconded, to approve the September 10, 2009 minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Pincher, VC/House Chair/Lin NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Shay II. PUBLIC COMMENTS: Resident Jack Fong said that he and fellow residents, Nina Goncharov and Stan Granger, have been trying for eight or nine months to get the petition signatures needed to satisfy the NTMP demands to establish speed bumps in the Cleghorn/Gold Nugget area. There has been a great deal of effort on the part of Ms. Goncharov and Mr. Granger to gather the second set of signatures. Mr. Fong wanted to believe they had complied with the numbers and wanted to know why there is an issue about them having to get more signatures. PWD/Liu explained that AE/Molina has been communicating with representatives from the neighborhood. He said it was his understanding that the request for 67 percent was understood by the representatives of the community and, while the City has a significant amount of signatures, his ultimate concern is that the 67 percent signature requirement was not reached. It had come to staff's attention that there were some addresses on Monument Canyon Road that were inadvertently OCTOBER 8, 2009 PAGE 2 T&T COMMISSION overlooked in the initial mailings regarding the NTMP. Approximately 49 residents in a condo complex had not been provided information regarding the proposed request for speed cushions. With that said, PWD/Liu stated that while additional signatures are not being required, he requested that an attempt be made to communicate with those condo residents. He believes there are a sufficient number of signatures to allow the Commission to concur with staff's recommendation to move forward with Phase II of the project (speed cushions). C/Mok inquired about what Phase II involves and PWD/Liu confirmed that it was education and speed cushions. This is an open and on-going process. C/Mok asked, worst case scenario, if every condo resident was opposed to the project, would that stop the project? PWD/Liu said that, as discussed during the last T&T Commission meeting, the residents along Cleghorn Drive and Monument Canyon Road could take advantage of a downsized project to focus the effort along Gold Nugget Drive. Mr. Fong said that this is not strictly a condo centric issue. Gold Nugget is a street with only single family residents and his neighborhood is adjacent to the condo complex. When he first conducted the petition drive to get to the 51 percent of residents' signatures, it was difficult to get feedback because of the ethnic diversity and unwillingness to become involved. Some residents do not speak or understand English which could be a hindrance. In his opinion, these cultural issues have to be taken into consideration in meeting the percentages and it involves a long campaign effort. Chair/Lin explained that PWD/Liu's point is that regardless of the outcome of the outreach to condo owners, staff is recommending mitigation. However, the 49 condo residents need to be made aware of the process. PWD/Liu responded to Chair/Lin that the residents (property owners and renters) need to be contacted. C/Pincher said she understood that the condo occupants received all of the literature for the neighborhood meetings. PWD/Liu said that when staff was establishing the database that it presented to the representatives, the 49 condo units had Monument Canyon addresses and were not included in the list. As a result, he made the decision that outreach should continue to include those residents as well. C/Pincher said these issues of diversity and condominium units backing up to single family homes was a factor in many areas of the City. She commended the residents on their effort. Ms. Goncharov said she has visited some of the homes several times and has met resistance in getting residents to open their doors due to the recent increase in crime on Gold Nugget and other streets. Some houses are empty and should probably be removed from the count. People have asked her where the 67 percent figure comes from and she would like to see it in print. She has spent many hours talking with people and collecting signatures and it is a very difficult and demanding and now there are additional signatures required. She still does not understand how many more signatures are needed. Chair/Lin again explained that PWD/Liu previously stated he would like the entire neighborhood contacted and even though there may not be any more signatures collected, everyone is entitled to notification about the proposed project. PWD/Liu said he would move forward with the recommendations OCTOBER 8, 2009 PAGE 3 T&T COMMISSION but wanted to make sure that the entire neighborhood was aware of what would take place. On another note, Ms. Goncharov presented articles to staff regarding the noise from Grand Avenue. Mr. Granger asked how long it would take to complete the project. PWD/Liu responded that staff has already contacted its traffic engineering consultants and asked that they provide the City with design proposals for speed cushions for the neighborhood. Those proposals are due next week and he estimated that the design project would take no more than 30 days or so. Whatever design proposal is brought forward will be conveyed to the residents living on the streets. Once the residents approve the concept the plan, it will be finalized for Request for Proposals for the construction phase. The entire process may take up to six (6) months. Staff is working on the project and has the budget to move it forward. Mr. Granger said that the 49 condos were about 20 percent of all of the condo units that were missed. Kevin Clayborn, owner, Clayborn Hair Studio, spoke in regard to Item IV — Parking on Brea Canyon Road for Pepper Tree Shopping Center. He said the street parking is limited in front of his business and did not understand the limitation because there is limited parking in the center. He asked if the City could either eliminate the limitation or extend the time to accommodate his clients. III. ITEMS FROM STAFF: A. PWD/Liu noted that the number for Street Sweeping Citations was not an accurate number, as Sheriff's staff was back -logged with data entry. Next month's report will reflect the correct numbers. Received and Filed Traffic Enforcement Updates for: 1. Citations: July, August and September 2009 2. Collisions: July, August and September 2009 3. Street Sweeping: July, August and September 2009 IV. NEW BUSINESS: A. Parking on Brea Canyon Road for Pepper Tree Shopping Center SENee presented staff's report and recommended that the Traffic and Transportation Commission concur with staff to implement expanded parking hours to one-hour parking from 6:00 a.m. until 7:00 p.m. on Brea Canyon Road adjacent to Pepper Tree Shopping Center. In addition, staff would further recommend that the Commission include in its motion the need to retain the "no stopping and no parking" signs between the hours of 7:00 p.m. and 6:00 a.m. C/Pincher asked how many new spaces would be created on Brea Canyon Road with the additional parking. SENee responded that they are no new OCTOBER 8, 2009 PAGE 4 T&T COMMISSION V. spaces proposed. These are existing spaces and expansion of the time period only. C/Pincher asked how many spaces were available and SE/Yee responded that there were four spaces. C/Pincher asked if there was a reason for limiting the parking to one hour for the businesses. SE/Yee said staff discussed this with some of the tenants who said that one hour was sufficient for the types of businesses in the immediate area and would help to cycle a great number of patrons throughout the day. C/Pincher moved, C/Mok seconded, to concur with staff's recommendation to implement expanded parking hours to one-hour parking from 6:00 a.m. until 7:00 p.m. on Brea Canyon Road adjacent to Pepper Tree Shopping Center and to retain the "no stopping and no parking" signs between the hours of 7:00 p.m. and 6:00 a.m. In addition, the Commission further recommends that staff investigate removal of the bike path immediately south of the northerly parking center driveway to add parking spaces. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Pincher, VC/House Chair/Lin NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Shay STATUS OF PREVIOUS ACTION ITEMS: SE/Yee spoke about Commission's concern on Grand Avenue with respect to USA Markings which staff has removed. SE/Yee reported that as a result of the NTMP on Cleghorn and Gold Nugget there were residents who expressed concern about traveling northbound on Grand Avenue at Cleghorn and vehicles regarding the pavement markings indicating that the right curbside lane was a right -turn -only into Cleghorn. Staff investigated the matter and observed existing pavement markings and striping that denote the correct vehicular movement. However, some of the pavement markings needed to be replaced and striping needed to be refreshed and the City's maintenance department will perform the work. I n response to C/Shay's request that staff look into the possibility of installing signage along Brea Canyon Road relating to speed, the appropriate signage to use on arterial roadways is signage that reads "speed enforced by radar" and staff is working with its traffic consultant to evaluate an appropriate location for placement of the sign(s). VI. ITEMS FROM COMMISSIONERS: VC/House said he noticed potholes in the slurry seal project on Diamond Bar Boulevard at Brea Canyon Road in front of the EV Free Church from sprinklers causing deterioration of the pavement. There is an excessive amount of water on the roadway when the sprinklers are running and felt that the watering could be curtailed OCTOBER 8, 2009 PAGE 5 T&T COMMISSION to mitigate the situation. In addition, he felt the sprinklers should be turned off during repaving. Chair/Lin asked when the traffic signal timing phases begin and end on Diamond Bar Boulevard. SE/Yee said that at the present time there are three different timing plans: a.m. peak, midday and p.m. peak. During the evening the signals run free. Staff is in the process of developing additional timing plans for weekend and off-peak hours as a result of recent upgrades to the controllers which increases the current three timing plans to nine. Chair/Lin suggested that staff consider moving the morning peak traffic to an earlier time due to heavy traffic in the early morning hours. VII. INFORMATIONAL ITEMS: A. Diamond Bar TMS/Traffic Signal Interconnect Links — Phase II — AE/Malpica- Perez reported that staff continues to work with the consultant on resolving minor issues with the system. The contractor has completed 65 percent of the interconnect work. Staff expects the project to be completed by November 2009. B. Lycoming Street Rehabilitation Project — SE/Yee stated that the re - reconstruction of Lycoming Street from Lemon Avenue to the easterly City limit project is substantially complete. Staff is currently developing a punch list of final items for the contractor to take care of. C. Industry's Grand Avenue Bridge Widening/Interchange Project — SE/Yee reported that technical studies are being done in preparation for the Environmental document. This is actually two projects: 1) westbound SR60 ramp that will allow traffic to proceed from southbound Grand Avenue directly onto westbound SR60 instead of making a left turn. 2) The bridge widening on Grand Avenue and on-off ramp improvements in the eastbound direction. D. SR57/60 Feasibility Study — SE/Yee stated that in late September staff submitted final comments on the draft technical study and are awaiting a response from metro regarding the project. The City of Industry is also in the process of submitting comments and suggesting recommended changes to the document and D.B. will monitor that activity as well. E. Lemon Avenue On/Off Ramps Project — PWD/Liu reported that staff is still waiting for Caltrans to get back to it with the City's request to complete the construction in two phases. As late as this morning, the project manager sent a request to Caltrans that the parties meet to discuss the possibility of forward movement on the project. F. Residential —Area 5 Slurry Seal Project —AE/Malpica-Perez reported that this project was completed. There are a few punch list items remaining to be taken care of by the contractor so that the City can issue a Certificate of Completion. G. Arterial — Zone 3/Zone 4 Slurry Seal Project (American Recovery Reinvestment Act) — AE/Malpica-Perez stated that demolition began this week at selected curb ramps and sidewalk locations. Replacement of concrete is slated to begin next week. H. Chino Hills Parkway Street Rehab Project — AE/Malpica-Perez said that staff received the draft plans and specifications which are currently under review. Staff anticipates this project going out for bid in February/March 2010. OCTOBER 8, 2009 PAGE 6 T&T COMMISSION PWD/Liu reported that the Cleghorn/Gold Nugget Neighborhood Traffic Management program was covered early by residents and staff during the Public Comment portion of tonight's meeting. VIII. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Lin adjourned the meeting at 8:02 p.m. The foregoing minutes are hereby approved this 14th day of January , 2010. Respectfully, /s/ David G. Liu David G. Liu, Secretary Attest: /s/ Jimmy Lin Chairman Jimmy Lin CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.4 Meeting Date: February 16, 2010 AGENDA REPORT FROM: James DeStefano, City M n —Le TITLE: Ratification of Check Register d ted January 28, 2010 through February 10, 2010 totaling $1,482,794.60 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,482,794.60 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated January 28, 2010 through February 10, 2010 for $1,482,794.60 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: L Finance Director Assistant City Manager Attachments: Affidavit and Check Register— 01/28/10 through 02/10/10. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated January 28, 2010 through February 10, 2010 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $571,261.11 Prop A - Transit Fund 23,949.79 Prop C - Transit Fund 3,171.70 Int. Waste Mgt Fund 10,583.67 CDBG Fund 1,099.40 LLAD 38 Fund 493.68 LLAD 39 Fund 399.40 LLAD 41 Fund 190.38 Capital Improvement Projects Fund 871,645.47 $1,482,794.60 Signed: Linda G. Mag Yus n Finance Director City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Tota( Check Amount 2/4/2010 10 -PP 03 PAYROLL TRANSFER P/R TRANSFER-10/PP 03 125 10200 808.40 $172,573.81 2/4/2010 88322 PAYROLL TRANSFER P/R TRANSFER-10/PP 03 001 10200 160,517.93 $541.29 2/4/2010 PAYROLL TRANSFER P/R TRANSFER-101PP 03 112 10200 8,542.73 2/4/2010 88319 PAYROLL TRANSFER P/R TRANSFER-101PP 03 1 115 10200 2,704.751 1 1 /28/2010 88314 A AMERICAN SELF STORAGE RENTAL-REC FEB 0014090 42140 259.00 $381.00 1/28/2010 1 A AMERICAN SELF STORAGE JSTORAGE STORAGE RENTAL-I.T, FEB 0014090 42140 122.00 1/28/2010 88315 CONSULTING ENGINEERS INC ENG SVCS-CLEGHORN DR 0015510 1 45221 2,800.00 $3,490.00 112812 0 1 0 1 JADVANTEC ADVANTEC CONSULTING ENGINEERS INC ENG SVCS -DEC 09 0015510 45221 690.00 1!2812010 88316 ARROWHEAD EQ RENTAL -DBC 0015333 1 42130 12.06 $41.22 1128/2010 ARROWHEAD WATER SUPPLIES -DBC 0015333 41200 29.16 1/28/2010 188317 88320C.T. JAT&T MOBILITY JDATA CHARGES-CMGR 1 0014030 142125 1 54.501 $54.50 1/28/2010 C.T. & F., INC TRFF INTERCNNCT-PHASE 11 2505510 R46412 54,777.08 1/28/2010 188318 88322 IBALDWIN PUBLICATIONS INC IPRINT SVCS4VP CHECKS 0014050 1 42110 1 541.291 $541.29 1/28/2010 CHICAGO TITLE HIP PROG-20940 MOONLAKE 1255215 44000 65.00 1/28/2010 1 88319 NARENDRA BUDDHDEV IFACILITY REFUND -HERITAGE 001 1 23002 1 200.001 $200.00 1/28/2010 88320C.T. & F., INC RETENTION PAYABLE 250 20300 -5,477.71 $49,299.37 1/28/2010 C.T. & F., INC TRFF INTERCNNCT-PHASE 11 2505510 R46412 54,777.08 1/28/2010 1 88321 ICALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -PARKS 0015340 41200 412.111 $412.11 1/2812010 CHICAGO TITLE HIP PROG-897 ADAMSGROVE 1255215 44000 65.00 1/28/2010 88322 ELLA CHAU IFACILITY REFUND-REAGAN 001 23002 50.001 $50.00 1/28/2010 CHICAGO TITLE HIP PROG-20940 MOONLAKE 1255215 44000 65.00 1/28/2010 T 88323 IFANNY CHAU IRECREATION REFUND 001 34780 65.00 $65.00 1/2812010 7 88324 IYENLING CHEN IRECREATION REFUND 001 34780 10.001 $10.00 1/2812010 88325 CHICAGO TITLE HIP PROG-24005 PALOMINO 1255215 44000 65.00 $291.00 1/2812010 CHICAGO TITLE HIP PROG-897 ADAMSGROVE 1255215 44000 65.00 1128/2010 CHICAGO TITLE HIP PROG-23760 SICROSSING 1255215 44000 31.00 1/28/2010 CHICAGO TITLE HIP PROG-20940 MOONLAKE 1255215 44000 65.00 1128/2010 CHICAGO TITLE HIP PROG-23662 MEANDERING 1255215 44000 65.00 Page 1 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct# I Amount I Total Check Amount 1/28/2010 88326 & NITE COPY CENTER PRINT SVCS -SNOW FEST 0015350 1 41200 243.01 $308.86 1/28/2010 1 JDAY DAY & NITE COPY CENTER IPRINT SVCS -SNOW FEST 0015350 1 41200 65.85 1/28/2010 1 88327 CAROL DENNIS PROF.SVCS-CNCL MTG 0014030 1 44000 175.00 $225.00 1/28/2010 1 CAROL DENNIS PROF.SVCS-PLNG COMM 0015210 1 44000 50.00 1/28/2010 1 88328 IDEPT OF TRANSPORTATION ITISIGNAL MAINT-NOV 09 1 0015554 1 45507 1 572.941 $572.94 1/28/2010 88329 CONSULTANTS CIVIL ENGINEERS INC ST REHAB -ZONE 3/4 2505510 1 46411 21,557.50 $39,224.00 1 1/28/2010 JDMS DMS CONSULTANTS CIVIL ENGINEERS INC ST REHAB -ZONE 3/4 2505510 1 46411 17,666.501 1/28/2010 88330 IDOLPHIN RENTS INC SUPPLIES -CONCERT SHARE 0015350 1 42130 1 1,044.011$1,044.01 $360.00 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL-PANTERA 0015333 45300 30.00 1/28/2010 88331 IDOUG MARTIN CONTRACTING CO INC IST MAINT PROJ-AREA 5 2505510 1 R46411 1 80,698.931 $80,698.93 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 125.00 1/28/2010 88332 JANNETTE DRUMONDE IFACILITY REFUND -HERITAGE 001 123002 1 150.00 $150.00 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 40.00 1/28/2010 1 88333 IBEA ECKLUND IRECREATION REFUND 1 001 1 34730 1 98.001 $98.00 1/28/2010 88334 EXTERMINETICS OF SO CAL INC PEST CONTROL -PETERSON 0015333 45300 50.00 $360.00 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL-PANTERA 0015333 45300 30.00 1/28/2010 88337 EXTERMINETICS OF SO CAL INC PEST CONTROL -HERITAGE 0015333 45300 40.00 $79.00 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 125.00 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 75.00 1/28/2010 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 40.00 1/28/2010 88335 JAMY HAYWORTH EXPRESS MAIL -GENERAL 0014090 42120 1 73.04 $102.55 1/28/2010 IFEDEX FEDEX EXPRESS MAIL -FPL 2005-147 001 23010 1 1 29.51 1/28/2010 1 88336 JAMY HAYWORTH IRECREATION REFUND 001 134780 1 65.001 $65.00 1/28/2010 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-342 001 23010 325.00 1/28/2010 1 88337 CHRIS HUANG IRECREATION REFUND 1 001 1 34740 1 79.001 $79.00 1/28/2010 88338 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-374 001 23010 331.25 $1,298.75 1/28/2010 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-342 001 23010 325.00 Page 2 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/28/2010 1/28/2010 88338... INLAND VALLEY DAILY BULLETIN INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-373 LEGAL AD -FPL 2009-368 001 001 23010 23010 325.00 317.50 $1,298.75 ... 1/28/2010 88339 KENS HARDWARE SUPPLIES -COMM SVCS 0015310 42200 15.32 $425.07 1/28/2010 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 104.69 1/28/2010 88343 KENS HARDWARE SUPPLIES -DBC 0015333 41200 233.85 $3,759.44 1/28/2010 KENS HARDWARE SUPPLIES -GENERAL 0014090 41200 71.21 1/28/2010 1 88340 ICITY OF LA VERNE JPRKG CITE HRGS-JAN 10 1 0014411 1 45405 1 170.001 $170.00 1/28/2010 88341 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES -COUNCIL 0014010 42325 35.00 $115.00 1/28/2010 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES -COUNCIL 0014010 42325 35.00 1/28/2010 88343 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES -COUNCIL 0014010 42325 45.00 $3,759.44 1/28/2010 88342 JALEXANDRA LEE IRECREATION REFUND 1 001 1 34780 1 65.001 $65.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-308 001 23010 47.50 1/28/2010 88343 ILEIGHTON & ASSOCIATES, INC. IGEOTECH REVIEW-SYC CYN 1 2505310 1 R46415 1 3,759.441 $3,759.44 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-345 001 23010 95.00 1/28/2010 88344 ITHERESA LIAO IRECREATION REFUND 1 001 1 34760 1 219.00 $219.00 1/28/2010 88347 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-321 001 23010 95.00 $12,516.25 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-308 001 23010 47.50 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-342 001 23010 1,448.75 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-345 001 23010 95.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2002-65 001 23010 95.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-375 001 23010 1,900.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-359 001 23010 237.50 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2005-147 001 23010 1,805.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-09 001 23010 665.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2002-65 001 23010 285.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-361 001 23010 380.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-373 001 23010 1,567.50 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2002-09 001 23010 997.50 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-357 001 23010 95.00 1/28/2010 LILLEY PLANNING GROUP INC PROF.SVCS-PLNG DEC 09 001 1 23010 1,520.00 Page 3 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/28/2010 88347... LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-36 001 23010 95.00 $12,516.25 ... 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-36 001 23010 17.10 112812010 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-270 001 23010 332.50 1 /2 812 01 0 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2005-166 001 23010 855.00 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-361 001 34430 -68.40 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-361 001 23010 68.40 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-36 001 34430 -17.10 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-09 001 23010 179.55 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-373 001 34430 -282.15 1/2812010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-373 001 23010 282.15 112812010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-147 001 34430 -324.90 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-147 001 23010 324.90 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-09 001 34430 -179.55 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-65 001 23010 51.30 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-09 001 34430 -119.70 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-09 001 23010 119.70 1/2812010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-65 001 34430 -17.10 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-65 001 23010 17.10 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-65 001 34430 -51.30 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-359 001 23010 42.75 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-375 001 34430 -342.00 1/2812010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-375 001 23010 342.00 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-308 001 34430 -8.55 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-308 001 23010 8.55 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-359 001 34430 -42.75 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-345 001 23010 17.10 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-342 001 34430 -260.78 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-342 001 23010 260.78 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-321 001 34430 -17.10 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-321 001 23010 17.10 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-345 001 34430 -17.10 1 /2 812 01 0 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-166 001 23010 153.90 1/26/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-270 001 34430 -59.85 1 /2 812 01 0 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-270 001 1 23010 1 59.85 Page 4 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/28/2010 88347... LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-357 001 34430 -17.10 $12,516.25 ... 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-357 001 23010 17.10 $70.00 1/28/2010 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-166 001 34430 -153.90 1/28/2010 88348 LOS ANGELES COUNTY MTA MTA PASSES -TAP DEC 1125553 45535 49.60 $14,832.50 1/28/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY -TAP DEC 1125553 45533 12.40 1/28/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY -DEC 09 1125553 45533 1,149.90 $70.00 1/2812010 LOS ANGELES COUNTY MTA MTA PASSES -JAN 10 1125553 45535 3,811.05 1/28/2010 88357 LOS ANGELES COUNTY MTA CITY SUBSIDY -JAN 10 1125553 45533 1,137.45 $98.00 1/28/2010 LOS ANGELES COUNTY MTA MTA PASSES-NOV 09 1125553 45535 3,595.50 1/28/2010 LOS ANGELES COUNTY MTA CITY SUBSIDY-NOV 09 1125553 45533 1,039.50 1/28/2010 LOS ANGELES COUNTY MTA MTA PASSES -DEC 09 1125553 1 45535 4,037.10 1/28/2010 88349 LOS ANGELES COUNTY PUBLIC WORKS T/SIGNAL MAINT-NOV 0015554 45507423.76 1,724.34 $4,134.82 1/28/2010 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -AUG 09 0015510 1 45530 3,711.06 1/28/2010 1 88350 IMANAGED HEALTH NETWORK IFEB 2010 -EAP PREMIUMS 1 001 1 21115 1 1157301 $157.30 1/28/2010 88351 MCE CORPORATION STORM DRAIN MAINT-DEC 0015554 45512 1,724.34 $12,064.32 1/28/2010 MCE CORPORATION ROAD MAINT SVCS -DEC 0015554 45502 1 7,518.98 1/2812010 MCE CORPORATION RIGHT-OF-WAY MAINT-DEC 0015554 45522 2,821.00 $70.00 1/28/201088352 88354 MEGA WAY ENTERPRISES INC RETENTION PAYABLE 250 20300 -14,679.21 $132,112.89 1/28/2010 MEGA WAY ENTERPRISES INC CONSTRUCTION-SYC CYN 2505310 46415 146,792.10 1/28/2010 1 88353 JMICRO TEL CENTER ICOMP MAINT-I.T. 1 0014070 1 42205 1 735.001 $735.00 1/28/2010 88354 MOONLIGHT PRESS PRINT SVCS-PLNG 0015210 41200 248.55 $497.09 1/28/2010 MOONLIGHT PRESS PRINT SVCS-P/WORKS 0015510 41200 1 248.54 1/28/2010 1 88355 IKARIN NEOH IRECREATION REFUND 1 001 1 34740 1 79.00 $79.00 1/28/2010 1 88356 JBIANCA ORNELAS IRECREATION REFUND 1 001 1 34780 1 70.001 $70.00 1/28/2010 1 88357 IJOAN PERROT IRECREATION REFUND 1 001 1 34730 1 98.001 $98.00 Page 5 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # I Amount I Total Check Amount 1/28/2010 1 88358 JPHTLLC SUPPLIES -CONCERT SHARE 0015350 1 41200 1 244.801 $244.80 1128/2010 1 88359 IPOMONA UNIFIED SCHOOL DISTRICT IFACILITY RENTAL -SNOW FEST 0015350 1 42140 1 200.001 $200.00 1/28/2090 88360 JOSE PRECIADO FACILITY REFUND-SYC CYN 001 36615 25.00 $75.00 1128)201 IJOSE PRECIADO FACILITY REFUND-SYC CYN 001 23002 50.00 1128/2010 88361 QUINN RENTAL SERVICES EQ RENTAL -SNOW FEST 0015350 42130 219.74 $329.6D 1/28/201 IQUINN RENTAL SERVICES EQ RENTAL -SNOW FEST 0015350 42130 1 109.86 1 1/28/2010 1 88362 IMOHAMMED RAFIQUE IFACILITY REFUND -DBC 1 36615 1 500.001 $500.00 1/28/2010 88363 ANGELINA ROMERO FACILITY REFUND -DBC 001 36615 50.00 $349.00 1/28/2010 JANGELINA ROMERO FACILITY REFUND -DBC 001 36615 1 299.00 1/28/2010 1 88364 IS C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 1 41250 1 372.051 $372.05 1/28/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 1 729.33 1/28/2010 1 88365 JJAYDEE SAINZ IFACILITY REFUND -DBC 1 001 1 36615 1 400.001 $400.00 1/28/2010 1 88366 ISASAKI TRANSPORTATION SVCS. JENG SVCS -OCT 09 1 0015551 1 45222 1 2,826.751$2,826.75 $2,140.13 1/28/2010 1 88367 INIRANJAN SATHE IRECREATION REFUND 1 001 1 34740 1 79.001 $79.00 1/28/2010 1 88368 IWINNIE SHI IRECREATION REFUND 1 001 34740 1 79.001 $79.00 1/28/2010 1 88369 ISO CAL SANITATION JEQ RENTAL-SYC CYN PK 1 2505310 1 46415 1 547.091 $547.09 1128/2010 88370 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 474.63 $1,610.27 1/28/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 1 729.33 1/28/2010 88372 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 406.31 $102.43 1/28/2010 188371 JJALEH TABAROJ IRECREATION REFUND 1 001 1 34730 1 49.001 $49.00 1/28/2010 1 88372 ITAYLOR TIME & EQUIPMENT CO JEQ MAINT-TIME RECORDER 1 0014090 1 42200 1 102.431 $102.43 1/28/2010 88373 ITHE BASHFUL BUTLER LLC IFOOD SUPPLIES -SR DANCE 1 0015350 1 45300 1 2,140.131 $2,140.13 Page 6 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/28/2010 1/28/2010 88374 THE GAS COMPANY THE GAS COMPANY GAS SVCS-HRTG COMM CTR GAS SVCS -DBC 0015340 0015333 1 42126 42126 1 205.07 1,582.55 $1,787.62 1/28/2010 1 88375 ITHE SAN GABRIEL VALLEY NEWSPAPER GR ILEGAL AD-TRFFC SIGNAL 1 0015510 1 42115 1 148.001 $148.00 1/28/2010 US BANK PROF.SVCS-MAP 0014095 44000 397.50 1/28/2010 1 8B376 ITIME WARNER MODEM SVCS -COUNCIL 1 0014010 1 42130 1 48.991 $48.99 1/28/2010 US BANK MTG-COMM SVCS 0015210 42325 21.31 1/28/2010 1 88377 IQBAL TREMAZI IFACILITY REFUND -DBC 001 1 23002 1 100.001 $100.00 1/28/2010 88379 US BANK FUEL -COMM SVCS 0015310 42310 120.00 $14,248.19 1/28/2010 US BANK PROF.SVCS-MAP 0014095 44000 397.50 1/28/2010 US BANK FCTC SUMMIT-C/CLRK 0014030 42330 35.00 1/28/2010 US BANK MTG-COMM SVCS 0015210 42325 21.31 1/28/2010 US BANK MTG-P/INFO 0014095 42330 44.35 1/28/2010 US BANK SUPPLIES-P/INFO 0014095 41200 149.23 1/2812010 US BANK AD -DBC ONLINE 0014095 42115 900.00 1/2812010 US BANK FUEL-NGHBRHD IMP 0015230 42310 123.18 1/2812010 US BANK AD-P/INFO 0014095 42115 495.00 1/28/2010 US BANK FCTC SUMMIT-C/CLRK 0014030 42330 200.00 1/28/2010 US BANK FUEL-NGHBRHD IMP 0015230 42310 149.09 1/28/2010 US BANK PROMO SUPPLIES -GENERAL 0014090 41400 21.74 1/28/2010 US BANK SUPPLIES -GENERAL 0014090 42325 473.46 1/28/2010 US BANK FUEL -COMM SVCS 0015310 42310 106.41 1/2812010 US BANK FUEL -COMM SVCS 0015310 42310 224.88 1 /2 812 01 0 US BANK FUEL -ROAD MAINT 0015554 42310 339.69 1/28/2010 US BANK FUEL -GENERAL 0014090 42310 22.00 1/28/2010 US BANK FUEL -GENERAL 0014090 42310 87.69 1/28/2010 US BANK FUEL -ROAD MAINT 0015554 42310 17.60 1/2812010 US BANK MEMO CREDIT -COMM SVCS 0015350 42410 -14.00 1/2812010 US BANK LEAGUE MTG-COUNCIL 0014010 42330 16.52 1/28/2010 US BANK FUEL -COMM SVCS 0015310 42310 214.50 1/2812010 US BANK FOOD -EMPLOYEE APPRCTN 0014090 42325 1,608.44 1/28/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 10.00 1/2812010 USBANK EXCURSION-DB4YOUTH 0015350 42410 91.00 1/28/2010 US BANK MTGS-C/CLERK 0014030 42325 43.70 Page 7 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/28/2010 88379... US BANK EMPLOYEE APPRCTN-G/CERT 0014090 42325 75.00 $14,248.19 ... 1/28/2010 88381 US BANK EMPLOYEEAPPRCTN-G/CERT 0014090 42325 25.00 $350.00 1/28/2010 US BANK C/MGR CONF-CMGR 0014030 42330 230.00 1/28/2010 US BANK MTGS-CMGR 0014030 42325 54.38 1/28/2010 US BANK SUPPLIES -EMPLOY APPRCTN 0014090 42325 412.53 1/28/2010 US BANK SUPPLIES -DBC 0015333 41200 117.63 1/28/2010 US BANK MTGS-COUNCIL 0014010 42325 88.18 1/28/2010 US BANK LEAGUE CONF-CMGR 0014030 42330 575.00 1/28/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 114.91 1/28/2010 US BANK SUPPLIES -DBC 0015333 41200 54.11 1/28/2010 US BANK TRNG-B TORRES 0015350 42325 79.00 1/28/2010 US BANK SUPPLIES -COMM SVCS 0015350 41200 2,539.51 1/28/2010 US BANK MTG SUPPLIES -GENERAL 0014090 42325 84.17 1/2812010 US BANK SUPPLIES -EMP RECOG 0014090 42325 173.88 1/28/2010 US BANK MEMBERSHIP DUES-DESFORGES 0014070 42315 85.00 1/28/2010 US BANK COMP MAINT-I.T. 0014070 42205 2,000.00 1/28/2010 US BANK MISC CHRGS-I.T. 001 36900 1.00 1/28/2010 US BANK FUEL -COMM SVCS 0015310 42310 127.00 1/28/2010 US BANK TRNG-I.T. 0014070 42330 86.85 1/28/2010 US BANK COMP MAINT-I.T. 0014070 42205 104.97 1/28/2010 US BANK VEH MAINT-NGHBRHD IMP 0015230 42200 423.91 1/28/2010 US BANK EQ MAINT-ROAD MAINT 0015554 42200 19.15 1/28/2010 US BANK FUEL -ROAD MAINT 0015554 42310 182.84 1/28/2010 US BANK MAINT-PARKS 0015340 42210 9.19 1/28/2010 US BANK MAINT-GENERAL 0014090 42210 139.93 1/28/2010 US BANK EQ MAINT-COMM SVCS 0015310 42200 94.53 1/28/2010 US BANK MAINT-PARKS 0015340 42210 166.74 1/28/2010 US BANK FUEL -COMM SVCS 0015310 42310 225.00 1/28/2010 US BANK MAINT-DBC 0015333 42210 60.49 1/28/2010 F 88380 IMELISSA VANDERZEE IRECREATION REFUND 1 001 36625 1 25.001 $25.00 1/28/2010 88381 NICHOLAS VARTANIAN I FACILITY REFUND -DBC 1 001 23002 350.00 $350.00 Page 8 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/2812010 1 88382 IROBERT VELAZQUEZ RECREATION REFUND 001 1 34780 1 40.001 $40.00 1/28/2010 1 88383 IVERIZON CALIFORNIA PH.SVCS-DBC 1 0015333 1 42125 1 88.031 $88.03 1/28/2010 88384 VERIZON WIRELESS -LA WIRELESS CHRGS-DESFORGES 0014070 42125 45.01 $302.77 1/2812010 ]VISION VERIZON WIRELESS -LA WIRELESS CHRGS-AZIZ 0014070 42125 45.01 1/28/2010 88387 VERIZON WIRELESS -LA LASD MODEM CHRGS 0014411 42125 45.01 $170.00 1/28/2010 VERIZON WIRELESS -LA CELL CHRGS-CMGR 0014030 42125 100.46 1/2812010 88388 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014440 42125 57.64 $3,OOD.00 1/28/2010 VERIZON WIRELESS -LA CELL CHRGS-EOG" 0014090 1 42125 1 9.64 1/28/201088385 88386 INTERNET PROVIDERS INC DATA PROCESSING SVCS-I.T. 0014070 44030 52.50 $202.501/28!2010ISION 1/28/2010 ]VISION INTERNET PROVIDERS INC MONTHLY HOSTING-C/WEBSITE 0014070 44030 150.00 1/28/2010 1 88386 IVISION SERVICE PLAN IFEB 10 -VISION PREMIUMS 1 001 1 21107 1 1,231.061 $1,231.06 1/28/2010 IWAXIE WAXIE SANITARY SUPPLY SUPPLIES -HERITAGE 0015340 1 41200 9.61 1/28/2010 1 88387 JANNA WANG IRECREATION REFUND 1 001 1 34780 1 170.001 $170.00 1/2812010 88388 WARREN SIECKE SPEED ZONE CERTIFCTN-OCT 0015551 45222 3,000.00 $3,OOD.00 1/28/2010 88389 SANITARY SUPPLY SUPPLIES -PARKS 0015340 1 41200 218.63 $226.24 1/28/2010 IWAXIE WAXIE SANITARY SUPPLY SUPPLIES -HERITAGE 0015340 1 41200 9.61 1/28/2010 1 88390 JWCT PRODUCTS INCORPORATED SUPPLIES -ROAD MAINT 1 0015554 1 41300 1 677.451 $677.45 1/28/2010 88391 WELLDYNERX SHARPS SVCS-NOV 09 1155515 44000 64.64 $120.96 1/28/2010 WELLDYNERX SHARPS SVCS -DEC 09 1155515 44000 1 56.32 1/28/2010 1 88392 IBARBARAYODER IRECREATION REFUND 1 007 1 34730 1 49.001 $49.00 1/29/2010 88393 STANDARD INSURANCE OF OREGON FEB 10 -LIFE INS PREMS 001 21106 1,164.38 $3,051.83 1129/2010 STANDARD INSURANCE OF OREGON FEB 10-SUPP LIFE INS PREM 001 21106 131.00 1/2912010 STANDARD INSURANCE OF OREGON FEB 10-STD/LTD 001 21112 1,756.45 2/4/2010 1 88394 JADVANCED APPLIED ENGINEERING INC IDESIGN SVCS -AREA 6 1 2505510 1 46411 1 2,053.001$2,053.00 Page 9 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 2/4/2010 88395 ADVANTEC CONSULTING ENGINEERS INC JADVANTEC CONSULTING ENGINEERS INC SIGNAL TIMING-NOV 09 SIGNAL TIMING -DEC 09 1135553 1135553 R44000 R44000 1,911.70 1,260.00 $3,171.70 2/4/2010 88396 ALL CITY MANAGEMENT SERVICES SUPPLIES -COMM SVCS 0015350 41200 30.23 $50.97 2/4/201D 1 JALBERTSONS ALBERTSONS SUPPLIES -COMM SVCS 0015350 41200 1 1 20.74 2/4/2010 88397 ALL CITY MANAGEMENT SERVICES CROSSING GUARD SVCS -JAN 0014411 45410 7,571.31 $7,571.31 2/4/2010 1 JAMERICOMP AMERICOMP GROUP INC PRINTER TONERS-MAINT 0014070 45000 235.96 2/4/2010 88398 JAMERICANA ART CHINA CO IPROMO SUPPLIES 1 0014090 1 41400 1 12,621 $12.62 2!4/2010 88399 GROUP INC PRINTER TONERS-MAINT 0014070 45000 244.74 $480.70 2/4/2010 1 JAMERICOMP AMERICOMP GROUP INC PRINTER TONERS-MAINT 0014070 45000 235.96 2/4/2010 1 88400 JAMERITECH BUSINESS SYSTEMS INC ICOPIER MAINT-DEC 09 1 0014090 1 42100 1 904.801 $904.80 2/4/2010 1 IAT AT & T PH.SVCS-GENERAL 0014090 1 42125 30.27 2/4/2010 1 88401 JAND 1 OFFICIALS 1OFFICIAL SVCS -JAN 2010 1 0015350 1 45300 1 1,134.001 $1,134.00 214/2010 1 88402 JAMERICAN PLANNING ASN IMEMBERSHIP DUES -G LEE 10015210 1 42315 1 350.001 $350.00 2/4/2010 88403 ARBOR DAY FOUNDATION MEMBERSHIP DUES -JORDAN 0015310 42315 15.00 $15.00 2/4/2010 88404 & T PH.SVCS-GENERAL 0014090 1 42125 39.88 $70.15 2/4/2010 1 IAT AT & T PH.SVCS-GENERAL 0014090 1 42125 30.27 2!4/2010 88405 AT&T MOBILITY PH.SVCS-POOL VEH 0014090 1 42125 11.26 $33.78 2/4/2010 AT&T MOBILITY PH.SVCS-POOL VEH 0014090 42125 11.26 2/4/2010 88407 AT&T MOBILITY PH.SVCS-POOL VEH 0014090 1 42125 11.26 $75.00 2/4/2010 1 88406 IBENESYST 215/10-P/R DEDUCTIONS 1 001 1 21105 1 722.011 $722.01 2/4/2010 1 88407 ICA ASSOCIATION OF CODE ENFRMNT OFFC IMEMBERSHIP DUES -FLACKS 0015230 1 42315 1 75.00 $75.00 2/4/2010 1 88408 ICALIFORNIA CONTRACT CITIES ASSOC. ICCCA MTG-CMGR 1 0014030 1 42325 1 27.001 $27.00 2/4/2010 1 88409 IVICTOR CARDENAS IFACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 2/4/2010 1 88410 IDENISE CASTELLANO IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00 Page 10 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 2/4/2010 88413 COUNTY OF LOS ANGELES CANDIDATE STMTS-EVERETT 0014030 42390 399.08 Total Check Amount Check Date Check Number Vendor Name CANDIDATE STMTS-LIU Transaction Description 42390 Fund/ Dept Acct # Amount 88415 COUNTY OF LOS ANGELES CANDIDATE STMTS-TYE 0014030 42390 399.08 $35.12 $47.89 2/4/2010 88411 JEW GOVERNMENT INC. SUPPLIES-I.T. 0014070 41200 47.89 2/4/2010 88416 COUNTY OF LOS ANGELES CANDIDATE STMTS-DHAND 0014030 42390 798.16 $747.50 2/4/2010 88412 ICERRITOS CENTER FOR THE PERFORMING EXCURSION -CIRQUE D'OR 0015350 1 45310 1 747.501 2/4/2010 88413 COUNTY OF LOS ANGELES CANDIDATE STMTS-EVERETT 0014030 42390 399.08 $3,591.72 2/4/2010 COUNTY OF LOS ANGELES CANDIDATE STMTS-LIU 0014030 42390 399.08 2/4/2010 88415 COUNTY OF LOS ANGELES CANDIDATE STMTS-TYE 0014030 42390 399.08 $35.12 2/4/2010 COUNTY OF LOS ANGELES CANDIDATE STMTS-VELAZQUEZ 0014030 42390 399.08 2/4/2010 88416 COUNTY OF LOS ANGELES CANDIDATE STMTS-DHAND 0014030 42390 798.16 $400.00 2/4/2010 COUNTY OF LOS ANGELES CANDIDATE STMTS-CHANG 0014030 42390 798.16 2/4/2010 88417 COUNTY OF LOS ANGELES ICANDIDATE STMTS-HUANG 0014030 42390 399.08 $293.73 2/4/2010 1 88414 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -DEC 09 1 0014020 1 44023 3,781.931 $3,781.93 2/4/2010 DFS FLOORING CORP MAINT-PANTERA 0015340 42210 385.00 2/4/2010 1 88415 JDAY & NITE COPY CENTER PRINT SVCS -SR NEWSLETTER 0015350 1 42110 1 35.121 $35.12 2/4/2010 DIAMOND BAR PETTY CASH EQ MAINT-COMM SVCS 0015310 42200 6.03 2/4/2010 1 88416 IFAHEEM DAYALA IFACILITY REFUND -DBC 001 1 36615 1 400.001 $400.00 2/4/2010 DIAMOND BAR PETTY CASH SUPPLIES -GENERAL 0014090 41200 48.74 2/4/2010 1 88417 IDELTA CARE USA I FEB 2010 -DENTAL PREMIUMS 1 001 1 21104 1 293.731 $293.73 2/4/2010 1 88418 IDELTA DENTAL IJAN 2010 -DENTAL PREMIUMS 001 1 21104 1 3,410.021 $3,410.02 2/4/2010 1 88419 ICAROL DENNIS PROF.SVCS-T & T MTG 1/14 0015510 1 44000 1 125.001 $125.00 2/4/2010 88420 DFS FLOORING CORP MAINT-DBC 0015333 42210 1,085.00 $1,855.00 2/4/2010 DFS FLOORING CORP MAINT-PANTERA 0015340 42210 385.00 2/4/2010 DFS FLOORING CORP MAINT-HERITAGE 0015340 42210 385.00 2/4/2010 88421 DIAMOND BAR PETTY CASH SUPPLIES -DBC 0015333 41200 21.11 $289.00 2/4/2010 DIAMOND BAR PETTY CASH PROMO ITEMS -GENERAL 0014090 41400 25.69 2/4/2010 DIAMOND BAR PETTY CASH FUEL -COMM SVCS 0015310 42310 32.62 2/4/2010 DIAMOND BAR PETTY CASH EQ MAINT-COMM SVCS 0015310 42200 6.03 2/4/2010 DIAMOND BAR PETTY CASH SUPPLIES -FINANCE 0014050 41200 6.57 2/4/2010 DIAMOND BAR PETTY CASH SUPPLIES -GENERAL 0014090 41200 48.74 2/4/2010 DIAMOND BAR PETTY CASH SUPPLIES -COMM SVCS 0015210 1 41200 1 11.48 Page 11 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 88421... DIAMOND BAR PETTY CASH RECYCLING -RAFFLE 1155515 41200 40.00 $289.00 ... 2/4/2010 88423 DIAMOND BAR PETTY CASH SUPPLIES -COUNCIL 0014010 41200 7.58 $127.38 2/4/2010 DIAMOND BAR PETTY CASH CALTRANS-MTG 0015510 42325 9.00 2/4/2010 DIAMOND BAR PETTY CASH SCAG MTG-P/WORKS 0015510 42325 10.00 2/4/2010 DIAMOND BAR PETTY CASH ISSA MTG-I.T. 0014070 42325 15.00 2/4/2010 DIAMOND BAR PETTY CASH SUPPLIES -COMM SVCS 0015350 1 41200 55.18 2/4/2010 1 88422 IDOLPHIN RENTS INC EQ RENTAL -SNOW FEST 1 0015350 1 42130 1 2,371.761 $2,371.76 2/4/2010 EVERGREEN INTERIORS PLANT MAINT-CIHALL JAN 0014090 42210 230.00 2/4/2010 1 88423 IDUKE SERVICE COMPANY MAINT-DBC 0015333 1 42210 1 127.381 $127.38 2/4/2010 88424 EVERGREEN INTERIORS PLANT SVCS -HERITAGE 0015340 42210 135.00 $649.00 2/4/2010 EVERGREEN INTERIORS PLANT MAINT-CIHALL JAN 0014090 42210 230.00 2/4/2010 88427 EVERGREEN INTERIORS PLANT MAINT-LIBRARY JAN 0014090 42210 107.00 $100.00 2/4/2010 EVERGREEN INTERIORS PLANT SVCS -DBC DEC 0015333 45300 177.00 2/4/2010 88425 GO LIVE TECHNOLOGY INC EXPRESS MAIL -GENERAL 0014090 42120 33.54 $83.66 2/4/2010 IFEDEX FEDEX EXPRESS MAIL -GENERAL 0014090 42120 1 50.12 1 2/4/2010 88426 GO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 1/29 001 23005 3,600.00 $3,600.00 2/4/2010 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 R45227 314.94 2/4/2010 88427 IBEATICE GROSSMAN IFACILITY REFUND -DBC 1 001 1 23002 1 100.001 $100.00 2/4/2010 88428 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015551 R45223 1,341.47 $3,734.85 2/4/2010 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 R45227 314.94 2/4/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 08-625 001 23012 125.32 2/4/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 34650 -187.50 2/4/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-625 001 23012 31.33 2/4/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 08-625 001 34650 -31.33 2/4/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-560 001 34650 -189.55 2/4/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 07-555 001 23012 750.00 2/4/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 23012 187.50 2/4/2010 HALL & FOREMAN, INC. PRORSVCS-INSPECTION 0015510 45227 349.94 2/4/2010 HALL & FOREMAN, INC. PROF.SVCS-EN 07-560 001 23012 758.18 2/4/2010 HALL & FOREMAN, INC. JADMIN FEE -EN 07-560 1 001 1 23012 1 189.55 Page 12 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 88428... HALL & FOREMAN, INC. PROF.SVCS-EN 09-663 001 23012 95.00 $3,734.85 ... 2/4/2010 88432 HALL & FOREMAN, INC. ADMIN FEE -EN 09-663 001 23012 23.75 $45.00 2/4/2010 HALL & FOREMAN, INC. ADMIN FEE -EN 09-663 001 34650 -23.75 2/4/2010 1 88429 RONDA HAMPTON IFACILITY REFUND-PANTERA 1 001 1 23002 1 100.001 $100.00 2/4/2010 88430 HARDY & HARPER INC SIDEWALK REPAIR-MINNEQUA 0015554 45502 286.50 $642,671.00 2/4/2010 HARDY & HARPER INC ST REHAB PROJ-ZONE 3/4 2505510 46411 622,719.44 2/4/2010 88432 HARDY & HARPER INC RETENTIONS PAYABLE 250 20300 -62,271.94 $45.00 2/4/2010 HARDY & HARPER INC SIDEWALK REPAIR-MINNEQUA 0015554 45502 3,590.00 2/4/2010 HARDY & HARPER INC SIDEWALK REPAIR -ST. DENIS 0015554 45504 17,457.00 2/4/2010 HARDY & HARPER INC SIDEWALK REPAIR-MINNEQUA 0015554 45504 53,176.00 2/4/2010 HARDY & HARPER INC IROAD MAINT-MINNEQUA 0015554 1 45504 7,714.00 2/4/2010 1 88431 1HOLLYWOOD BOWL EXCURSION -HOLLYWOOD BWL 0015350 1 45310 1 428.001 $428.00 2/4/21310 INLAND EMPIRE STAGES TRANS-VNIEW CASINO 1125350 45310 574.56 2/4/2010 1 88432 IKEVIN HOUSE IT & T COMM -JAN 14 1 0015510 1 44100 1 45.001 $45.00 2/4/2010 88433 INLAND EMPIRE STAGES EXCURSION-VNIEW CASINO 0015350 1 45310 1 629.44 $1,204.00 2/4/21310 INLAND EMPIRE STAGES TRANS-VNIEW CASINO 1125350 45310 574.56 2/4/2010 1 88434 IJOE A. GONSALVES & SON INC. ILEGISLATIVE SVCS -FEB 2010 1 0014030 1 44000 1 3,000.001 $3,000.00 2/4/2010 88435 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41250 29.60 $148.67 2/4/2010 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41250 24.66 2/4/2010 88438 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41250 15.43 $86.00 2/4/2010 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41300 17.55 2/4/2010 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41300 61.43 2/4/2010 88436 DURDANAKHAN FACILITY REFUND -DBC 001 36615 600.00 $1,100.00 2/4/2010 DURDANA KHAN FACILITY REFUND -DBC 001 23002 500.00 2/4/2010 1 88437 ILA COUNTY DEPT. OF HEALTH SERVICES I BACKFLOW MAINT-PARKS 1 0015310 1 45518 1 40.001 $40.00 2/4/2010 1 88438 IJANET LAMPING IRECREATION REFUND 1 001 1 34780 1 86.001 $86.00 Page 13 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 88439 LEAGUE OF CALIFORNIA CITIES MTG-COUNCIL 0014010 42325 35.00 $175.00 2/4/2010 88443 LEAGUE OF CALIFORNIA CITIES MTG-COUNCIL 0014010 42325 35.00 $45.00 2/4/2010 LEAGUE OF CALIFORNIA CITIES MTG-COUNCIL 0014010 42325 35.00 2/4/2010 1 2/4/2010 88444 LEAGUE OF CALIFORNIA CITIES MTG-COUNCIL 0014010 42325 35.00 $49.00 2/4/2010 LEAGUE OF CALIFORNIA CITIES MTG-CMGR 0014030 42325 35.00 2/4/2010 88440 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-582 001 23012 507.50 $1,144.50 2/4/2010 1 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-582 001 23012 91.35 $860.01 2/4/2010 88443 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-582 001 34650 -91.35 $45.00 2/4/2010 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-598 001 23012 637.00 2/4/2010 1 2/4/2010 88444 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-598 001 23012 114.66 $49.00 2/4/2010 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-598 001 34650 -114.66 2/4/2010 88441 LEWIS ENGRAVING INC. ENGRAVING SVCS -TILES 0014090 1 42113 1 39.51 $53.38 2/4!2010 1 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGE 0014090 1 42113 1 13.87 $860.01 2/4/2010 1 88442 ILIANA PINCHER IT & T COMM -JAN 14 0015510 44100 1 45.001 $45.00 2/4/2010 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-SEPT/OCT 0015510 45530 1,907.46 $860.01 2/4/2010 1 88443 IJIMMY LIN T & T COMM -JAN 14 0015510 1 44100 1 45.00 $45.00 2/4/2010 LOWE'S BUSINESS ACCOUNT SUPPLIES -PARKS 0015340 41200 18.32 2/4/2010 1 2/4/2010 88444 MARGARITA LOPEZ RECREATION REFUND 001 1 34730 1 49.00 $49.00 2/4/201088445 88446 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-AUG/SEPT 0015510 45530 3,699.46 $5,606.92 2/4/2010 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-SEPT/OCT 0015510 45530 1,907.46 $860.01 2/4/2010 88446 LOWE'S BUSINESS ACCOUNT SUPPLIES -DBC 0015333 41200 43.37 $188.12 2/4/2010 LOWE'S BUSINESS ACCOUNT SUPPLIES -COMM SVCS 0015310 41200 36.32 $860.01 2/4/2010 88448 LOWE'S BUSINESS ACCOUNT SUPPLIES -COMM SVCS 0015310 41200 64.27 2/4/2010 LOWE'S BUSINESS ACCOUNT SUPPLIES -PARKS 0015340 41200 18.32 2/4/2010 1 2!4!2010 IPAUL MEZA LOWE'S BUSINESS ACCOUNT SUPPLIES -PARKS 0015340 41200 25.84 2/4/2010 1 88447 IKENDALL MCCARTY RECREATION REFUND 1 001 1 34780 1 40.001 $40.00 $860.01 2/4/2010 1 88448 IMERCURY DISPOSAL SYSTEMS INC IRECYCLING FEES -BATTERIES 1 1155515 1 44000 1 860.011 2/4/2010 1 88449 IPAUL MEZA RECREATION REFUND 1 001 1 34780 1 86.00 $86.00 Page 14 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 2/4/2010 88456 PEST CONTROL INC PEST CONTROL-SYC CYN PK 0015340 42210 66.06 $129.43 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 1 88450 IMICHAEL MCKITRICK REIMS -SUPPLIES 0015350 1 41200 1 27.431 $27.43 2/4/2010 1 88451 IMINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -EN 07-555 1 001 1 23012 1 66.431 $66.43 2/4/2010 1 88452 IMOBILE RELAY ASSOCIATES INC I REPEATER SVCS -FEB 2010 1 0014440 1 42130 1 78.751 $78.75 2/4/2010 1 88453 IKENNETH MOK JT & T COMM -JAN 14 1 0015510 1 44100 1 45.001 $45.00 2/4/2010 1 88454 ININYO & MOORE INC IST MAINT-DEC 2009 1 2505510 1 46411 1 3,253.251 $3,253.25 2/4/2010 1 88455 JOMG NATIONAL JANNIL MAINT-ON HOLD MSG 1 0014095 1 44000 1 39.00 $39.00 2/4/2010 88456 PEST CONTROL INC PEST CONTROL-SYC CYN PK 0015340 42210 66.06 $129.43 2/4/2010 JORKIN 1 ORKIN PEST CONTROL INC PEST CONTROL SVCS-B/CYN 0015340 42210 63.37 2/4/2010 1 88457 JPAETEC COMMUNICATIONS INC. ILONG DIST SVCS-DEC/JAN 10014090 1 42125 1 834.891 $834.89 2/4/2010 88458 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 15,253.70 $25,470.31 2/4/2010 1 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 10,169.18 2/4/2010 88460 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $86.00 2/4/2010 1 88459 IPOST 19 LA COUNTY FIRE EXPLORERS IFOOD REIMB-SNOW FEST 1/16 1 0015350 1 45300 1 113.251 $113.25 2/4/2010 1 IR R F DICKSON COMPANY DEBRIS COMPOSTING -DEC 09 1 1155515 45500 1 6,857.95 2/4/2010 1 88460 IJANE PUN IRECREATION REFUND 1 001 1 34780 1 86.00 $86.00 2/4/2010 88461 F DICKSON COMPANY ST SWEEPING SVCS-DEC/JAN 0015554 45501 19,833.80 $26,691.75 2/4/2010 1 IR R F DICKSON COMPANY DEBRIS COMPOSTING -DEC 09 1 1155515 45500 1 6,857.95 2/4/2010 1 88462 IREGIONAL CHAMBER OF COMMERCE ISERVICE CONTRACT -FEB 10 1 0014096 1 45000 1 1,000.001 $1,000.00 2/4/2010 88463 REINBERGER PRINTWERKS PRINT SVCS -DBC FOLDERS 0015333 42110 2,916.06 $3,274.95 2/4/2010 1 REINBERGER PRINTWERKS PRINT SVCS -ENVELOPES 0014090 42110 216.21 2/4/2010 REINBERGER PRINTWERKS PRINT SVCS -BUS CARDS 0014095 42110 142.68 2/4/2010 88464 REPUBLIC ELECTRIC TRFFC SIGNAL MAINT-SEPT 0015554 45507 281.28 $46,271.56 2/4/2010 1 REPUBLIC ELECTRIC 1TRFFC SIGNAL MAINT-DEC 09 0015554 45507 1 20,965.00 Page 15 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 88464... REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-DEC 0015554 45507 9,153.08 $46,271.56... 214/2010 88466 REPUBLIC ELECTRIC TRFFC SIGNAL MAINT-G/SPNG 0015554 45507 825.00 $100.05 2/4/2010 REPUBLIC ELECTRIC TRFFC SIGNAL MAINT-DBB 0015554 45507 2,075.00 214/2010 88467 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-NOV 0015554 45507 4,035.00 $5,136.00 214/2010 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-NOV 0015554 45507 4,782.20 2/4/2010 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-DEC 0015554 1 45507 4,155.00 2/4/2010 1 88465 ITONY ROBIN IRECREATION REFUND 001 1 34720 1 5.001 $5.00 2/4/2010 CHRISTOPHER SCHLOEMAN FACILITY CHARGES -DBC 001 36615 -34.00 2/4/2010 1 88466 IS C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 1 41250 1 100,051 $100.05 2/4/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 42126 3,510.72 2/4/2010 1 88467 ISASAKI TRANSPORTATION SVCS. TRFFC ENG -NFL STADIUM MIT 0015551 1 45222 1 5,136.001 $5,136.00 2/4/2010 88468 CHRISTOPHER SCHLOEMAN FACILITY REFUND -DBC 001 23002 500.00 $1,191.00 2/4/2010 CHRISTOPHER SCHLOEMAN FACILITY CHARGES -DBC 001 36615 -34.00 2/4/2010 88470 CHRISTOPHER SCHLOEMAN FACILITY REFUND -DBC 001 36615 725.00 $45.00 2/4/2010 1 88469 ISECTRAN SECURITY INC. ICOURIER SVCS -FEB 2010 1 0014090 1 44000 1 299.731 $299.73 2/4/2010 CHRISTIE SMITH FACILITY REFUND -DBC 001 23004 247.46 2/4/2010 1 88470 IMICHAEL SHAY IT & T COMM -JAN 14 1 0015510 1 44100 1 45.001 $45.00 2/4/2010 88471 CHRISTIE SMITH FACILITY REFUND -DBC 001 23002 100.00 $1,067.46 2/4/2010 CHRISTIE SMITH FACILITY REFUND -DBC 001 23004 247.46 2/4/2010 CHRISTIE SMITH FACILITY REFUND -DBC 001 36615 720.00 2/4/2010 88472 SO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL FEB 10 0014090 42140 22,416.45 $22,416.45 2/4/2010 88473 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 190.38 $7,010.14 2/4/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 20.89 2/4/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 2,415.96 2/4/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 42126 3,510.72 2/4/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 472.79 2/4/2010 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 399.40 2/4/2010 1 88474 ITANDEM PRIVATE SECURITY ISECURITY SVCS -SNOW FEST 1 0015350 1 45300 1 270.00 $270.00 Page 16 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 88475 ITENNIS ANYONE CONTRACT CLASS -WINTER 0015350 45320 2,900.10 $2,900.10 2/4/2010 1 88476 ITHE COMDYN GROUP INC lCONSULTING SVCS -GIS 1/15 0014070 1 44000 1 2,296.401 $2,296.40 2/4/2010 88477 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-374 001 23010 283.00 $857.75 2/4/2010 1 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-342 001 23010 294.25 2/4!2010 88479 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-373 001 23010 280.50 $116.01 2/4/2010 1 88478 ITIME WARNER IMODEM SVCS -COUNCIL 1 0014010 1 42130 1 48.991 $48.99 2/4/2010 1 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 1 24,604.11 2/4/2010 1 88479 ITIME WARNER IMODEM SVCS -HERITAGE 0015340 1 42126 1 116.011 $116.01 2/4/2010 VERIZON CALIFORNIA PH.SVCS-MAPLE HILL 0015340 42125 88.00 2/4/2010 1 88480 ITRAFFIC DATA SYSTEMS SERVICES jTRFFC COUNT SVCS -JAN 10 2505510 1 46412 1 250.00 $250.00 2/4/2010 1 88481 TRI -CITIES POOL SERVICE & REPAIR IFOUNTAIN MAINT-DBC JAN 0015333 1 45300 1 160.00 $160.00 2/4/2010 88482 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC 0015333 45300 1 5,645.47 $30,249.58 2/4/2010 1 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 1 24,604.11 2/4/2010 1 88483 IVANTAGEPOINTTRNSFRAGNTS-303248 2/5/10-P/R DEDUCTIONS 1 001 1 21108 1 28,967.321 $28,967.32 2/4/2010 88484 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 89.39 $600.14 2/4/2010 VERIZON CALIFORNIA PH.SVCS-REAGAN 0015340 42125 88.00 2/4/2010 88486 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 259.63 $100.00 2/4/2010 VERIZON CALIFORNIA PH.SVCS-MAPLE HILL 0015340 42125 88.00 2/4/2010 88487 VERIZON CALIFORNIA PH.SVCS-DIAL IN MODEM 0014090 42125 75.12 $53.50 2/4/2010 1 88485 IWALNUT VALLEY WATER DISTRICT I ELECT SVCS-EASTGATE 1 0014440 1 42125 1 300.001 $300.00 2/4/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 09-666 001 23012 99.90 2/4/2010 1 88486 IWALNUT VALLEY WATER DISTRICT JANNL RENT-EASTGATE COMM 1 0014440 1 42140 1 100.001 $100.00 2/4/2010 1 88487 IWARREN SIECKE CONSTRCTN-INTERCNNCT 1 0015510 1 45221 1 53.501 $53.50 2/4/2010 88488 WILLDAN GEOTECHNICAL PROF.SVCS-EN 09-666 001 23012 555.00 $1,480.00 2/4/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 09-666 001 23012 99.90 2/4/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 09-666 001 34650 -99.90 Page 17 City of Diamond Bar - Check Register 01/28/10 thru 02/10/10 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/4/2010 88488... WILLDAN GEOTECHNICAL PROF.SVCS-EN 03-393 001 23012 925.00 $1,480.00 ... 2/4/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 03-393 001 23012 166.50 2/4/2010 WILLDAN GEOTECHNICAL ADMIN FEE -EN 03-393 001 34650 -166.50 2/4/2010 1 88489 PAUL WRIGHT AN SVCS-P/C,CNCL MTG 1 0014090 1 44000 1 300.00 $300.00 $1,482,794.60 Page 18 CITY COUNCIL Agenda # 6.5 Meeting Date: Februaty 16, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: ADOPT RESOLUTION NO. 201 -XX APPROVING THE INSTALLATION OF A STOP SIGN ON CHARMINGDALE ROAD AT GOLD RUSH DRIVE. RECOMMENDATION: Approve. FINANCIAL IMPACT: The installation of a stop sign and pavement legend will be funded by the City's signing and striping maintenance budget FY 2009-2010. BACKGROUND/DISCUSSION: A concern has been raised on Charmingdale Road regarding a sight distance issue while traveling southbound on Charmingdale Road and attempting a right turn onto Gold Rush Drive. The property on the northeast corner of Gold Rush Drive and Charmingdale Road obscures visibility for vehicles approaching Gold Rush Drive from Charmingdale Road. Our traffic engineer conducted a stop sign warrant study of the intersection, which evaluated several criteria including road characteristics, volume, visibility, and accident history. Based upon the findings of the warrant study, an all -way stop intersection is not warranted at this location. However, our consultant recommends that sight distance can be improved for vehicles traveling southbound on Charmingdale Road with the installation of a stop sign on Charmingdale Road (see attached aerial map) Road Characteristics Charmingdale Road is a residential street with an overall length of over 2,000 linear feet (from north of Casa Loma Drive to Gold Rush Drive). The street width is 36 feet curb to curb. The lane configuration consists of two (2) lanes with no center -line striping. As vehicles approach Gold Rush Drive on Charmingdale Road, the downhill grade varies from 9% to 3% between Jubilee Lane and Gold Rush Drive. Volume and Speed Volumes counts were taken on Charmingdale Road north of Gold Rush Drive, and Gold Rush Drive west of Charmingdale Road. Hourly volume averages of 35 vehicles on Charmingdale Road (in the vicinity of Gold Rush Drive) and over 300 vehicles on Gold Rush Drive (just east of Charmingdale Road) were observed. A speed study was not necessary since the volume threshold was not met. Visibility Sight distance was observed at the intersection. When southbound traffic looking to the east (left) from Charmindale Road, approaching westbound vehicles are obscured due to the property on the northeast corner of Gold Rush Drive and Charmingdale road (please see attached aerial map). Accidents The Sheriff Department reported only one (1) collision within the last twenty four (24) months period at this intersection. The Traffic and Transportation Commission reviewed and discussed this item at their January 14, 2010 meeting. The Commission concurred with staff's recommendation to install a stop sign and pavement legend on Charmingdale Road to improve sight distance at the intersection. The residents living within a 500 feet radius have been informed that this item is being considered at the February 16, 2010 City Council Meeting. PREPARED BY: Christian Malpica-Perez, Associate Engineer Date Prepared: February 8, 2010 REVIEWED BY: David 6. Liu, Director of Public Works Attachments: Resolution No. 2010 -XX Aerial Map Draft Traffic and Transportation Commission Minutes, 1/14/10 2 RESOLUTION 2010 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF A STOP SIGN ON CHARMINGDALE ROAD AT GOLD RUSH DRIVE. Recitals (i) The Traffic and Transportation Commission considered this matter at a public meeting on January 14, 2010. (ii) At the meeting on January 14, 2010, the Traffic and Transportation Commission determined that the installation of a stop sign on Charmingdale Road at Gold Rush Drive is appropriate. Resolution NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08.010, 10.08.080, and 10.12.1110 of the City of Diamond Bar Municipal Code, as heretofore adopted; 2. The City Council hereby finds the public health, safety and welfare will be best protected by the installation of a stop sign on Charmingdale Road at Gold Rush Drive as herein prescribed; 3. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said stop sign to be installed. The City Clerk shall certify to the adoption of this Resolution. 3 PASSED, APPROVED AND ADOPTED this 16th day of February, 2010. Carol Herrera, Mayor ATTEST: Tommye Cribbins, City Clerk I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 161-h day of February, 2010, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar 4 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JANUARY 14, 2010 CALL TO ORDER: Chairman Lin called the meeting to order at 7:04 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mok led the Pledge of Allegiance and requested a moment of silence in honor of the Haiti Earthquake victims. ROLL CALL: Commissioners Kenneth Mok, Liana Pincher, Michael Shay, Vice -Chairman Kevin House and Chairman Jimmy Lin Also Present: David Liu, Public Works Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer, Christian Malpica-Perez, Associate Engineer, and Marcy Hilario, Senior Administrative Assistant. I. APPROVAL OF MINUTES: A. Minutes of the October 8, 2009 regular meeting. C/Mok moved, VC/House seconded, to approve the October 8, 2009 minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Pincher, VC/House Chair/Lin NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Shay ABSENT: COMMISSIONERS: None II. PUBLIC COMMENTS: Miss Jefferson, Charmingdale Road, presented the Commission with a petition in support of a stop sign on Goldrush at Charmingdale Road. III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: October, November and December 2009 2. Collisions: October, November and December 2009 3. Street Sweeping: October, November and December 2009 JANUARY 14, 2010 PAGE 2 T&T COMMISSION IV. OLD BUSINESS: A. Palomino Drive Neighborhood Traffic Management Program Update AE/Molina presented staff's report and recommended that the Traffic and Transportation Commission receive and file staff's report regarding the results of the Palomino Drive Neighborhood Traffic Management Program. Theinitial complaint was speeding along Palomino Drive so staff invited only those residents affected. However, residents in attendance during the meeting brought to staff's attention the matter of cut -through traffic along Platina Drive and Ballena Drive; therefore, staff expanded this NTMP to include the entire neighborhood. Staff obtained its first set of data in July 2007; however, because of the proximity to the elementary school it was determined to be more appropriate to wait to study the volume of vehicles until school was in session. In October 2007, the second set of data was completed and with those two sets of data, staff was able to develop a concept of tools that would be the most effective to assist the neighborhood with their concerns. This concept was presented to the residents in December 2007. Residents who attended this presentation were in favor of moving forward with the proposed concepts; therefore, team captains were dispatched to obtain the required 67 percent. In fact, this neighborhood obtained an 85.7 percent favorable response. Final plans were presented to the neighborhood in April 2008 and staff obtained City Council approval of the construction contract and construction was completed in January 2009. AE/Molina explained the installation and locations using a map of the area. C/Pincher said she could only assume by the absence of residents from the Palomino community that they are more than happy with the results. AE/Molina responded that since the tools were installed staff has heard nothing from the residents. However, she was contacted by the neighborhood captain who expressed how pleased he was about the decrease in the speed of traffic along Palomino Drive. C/Pincher commented that this is a beautiful model for other neighborhoods to consider because a decrease in speed is a phenomenal result. Good job by staff. VC/House congratulated staff on its process. He became a Commissioner about a quarter of the way into this project and he found the PowerPoint presentation and documentation very impressive. C/Shay congratulated staff and complimented his colleagues for working together through this significant challenge. Chair/Lin echoed his colleagues and said he believed D.B. was one of the few cities that had very effectively implemented neighborhood traffic management programs. JANUARY 14, 2010 PAGE 3 T&T COMMISSION PWD/Liu agreed that the City was fortunate to have such excellent traffic management programs available for its residents. In the next couple of weeks staff will conduct the six-month follow up counts for the Sunset Crossing Road/Prospectors Road neighborhood. That project was ,probably one of the most extensive programs the City has ever completed with respect to landscape improvements. Staff believes that the program works for this community and we would like to continue to work very closely with different residential neighborhoods who express their concerns about significant traffic issues. V. NEW BUSINESS: B. Stop Sign and Pavement Legend Installation at the intersection of Gold Rush Drive and Charmingdale Road. AE/Malpica-Perez stated that staff was notified about a line -of -sight issue by a resident on Charmingdale Road. At the conclusion of the analysis, the City's engineer determined that the location was warranted for a "three-way" stop. However, to enhance the line of sight at the intersection, he recommended that a stop sign and pavement legend be installed on Charmindale Road at Gold Rush Drive. The stop sign is expected to benefit both southbound Goldrush Drive and westbound Charmingdale Road traffic. VC/House felt the stop signs would slow down the traffic and AE/Malpica- Perez responded that stop signs were not meant to deter speed. VC/House asked if additional signage would help and AE/Malpica-Perez indicated that the speed trailer would be engaged and that perhaps additional educational signage would help as part of the pro -active incremental approach to the area. PWD/Liu explained that the request that came to staff had to do with line -of - sight for southbound Charmingdale Road traffic and this proposal is to mitigate that concern. Should there be any other conditions the Commission wishes staff to address; we will do so at the Commission's direction. VC/House said he found it hard to believe that anyone could see around the corner based on the picture provided in staff's report. SE/Yee responded that the exhibit actually shows a limit line that is considered conceptual in nature. The actual physical location of the limit line will be determined once a final design is completed for location of the stop sign. Miss Jefferson requested to speak again. She stated the signatures she turned in this evening resulted from her speaking with her neighbors for about an hour between 5:30 p.m. and 6:15 p.m. In speaking with a resident who has lived in the neighborhood for more than 25 years, she indicated she always comes to a stop at that intersection because she knows how fast the traffic is coming in and out of the area. Her question is, if the City installs one stop sign, does that mean that the City will not consider a three-way stop in the future? She feels her neighbors would want to look into this further to include JANUARY 14, 2010 PAGE 4 T&T COMMISSION the traffic flow and not just the line -of -sight issue. Miss Jefferson stressed that this is a serious issue. There are a lot of children on Charmingdale Road and there is a lot of traffic zipping up and down Gold Rush Drive as well. She therefore hoped the City would consider additional measures to address these issues. Chair/Lin asked if staff had looked into accident data and AE/Malpica-Perez stated the 24 -month record indicates one roadside collision but does not provide detailed information about what occurred other than a vehicle traveling south on Charmingdale Road collided with westbound traffic on Gold Rush Drive which was highly likely a result of line -of -sight issues. C/Shay moved, C/Mok seconded, to concur with staff's recommendation to install a stop sign and pavement legend at the intersection of Gold Rush Drive and Charmingdale Road. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Mok, Pincher, Shay, VC/House Chair/Lin None None A. Prohibition of Parking on Residential Streets in the Crestline Annexation Area to accommodate Street Sweeping. SE/Yee presented staff's report and recommended that the Traffic and Transportation Commission concur with staff to prohibit parking on Mondays between the hours of 11:30 a.m. and 5:00 p.m. along Oak Crest Drive, Ridge Point Drive, the westerly side of Diamond Canyon Road and a portion of Crestline Drive, in order to expand the street sweeping parking restriction program into recently annexed areas that will be included in the City's street sweeping services program. C/Shay moved, C/Mok seconded, to concur with staff's recommendation to prohibit parking on Mondays between the hours of 11:30 a.m. and 5:00 p.m. along Oak Crest Drive, Ridge Point Drive, the westerly side of Diamond Canyon Road and a portion of Crestline Drive. Chair/Lin asked why certain streets were not included and SE/Yee responded that those are private streets within a gated community and, therefore, not included in the City's street sweeping route. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Pincher, Chair/Lin NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None Shay, VC/House JANUARY 14, 2010 PAGE 5 T&T COMMISSION VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/Pincher commented that the pavement resurfacing looks great. Pathfinder looks like a real street with its markings. She also thanked staff for the expanded left turn lanes. Every street is top notch. VIII. INFORMATIONAL ITEMS: A. Diamond Bar TMS/Traffic Signal Interconnect Links — Phase II—AE/Malpica- Perez reported that LA County is working on updating the controller chips throughout the City within the next couple of weeks. Staff continues to work with its consultant to implement the management plan and resolve minor system issues. Staff received the time streamline video image equipment and Phase II of the interconnect links have been completed along segments of Brea Canyon Road, Brea Canyon Cutoff, Diamond Bar Boulevard, Gateway Center, Bridge Gate Drive, Temple Avenue and Golden Springs Drive. Notice of Completion will be presented to City Council for consideration at a February meeting. B. Lycoming Street Rehabilitation Project—AE/Malpica-Perez stated that the bid opening for the battery backup system was held Friday, December 18th. The apparent low bidder was Freeway Electric with a bid of $54,500 and the engineer's estimate was $60,000. Staff plans to present the contract to the City Council for award on January 19th. System locations are at Golden Springs Drive at Diamond Bar Boulevard; Golden Springs Drive at Brea Canyon Road; Golden Springs Drive at Ballena Drive; Diamond Bar Boulevard at Pathfinder Road and Diamond Bar Boulevard at Mountain Laurel Way. C. Lycoming Street Rehabilitation Project — SENee reported that the punch list has been completed and there are quantity disputes being discussed between staff and the contractor. Once those issues are resolved, staff will move forward with the Notice of Completion. D. Industry's Grand Avenue Bridge Wideningllnterchange Project — SENee stated this project is on the fast track and the project team expects to issue an environment document sometime in the spring of 2010. The bride widening and eastbound SR -60 on-off ramp improvement are moving more slowly due to lack of funds at this time. PWD/Liu stated that M/Herrera will travel to Washington D.C. to seek additional funding ($260 million) for this project. The government would like to see participating agencies participate with $100 million of that total project amount. E. SR -57/60 Feasibility Study — SENee stated that Metro is the lead agency on the big fix options and they are awaiting comments from Caltrans in order to finalize the document. F. Lemon Avenue On/Off Ramps Project —AE/Molina reported that staff met with the City of Industry and was able to work out moving forward with the project in one phase. The next team meeting is scheduled for next week and right-of- way concerns will be addressed beginning in April, if everything remains on schedule. JANUARY 14, 2010 PAGE 6 T&T COMMISSION G. Residential — Area 6 Slurry Seal Project — AE/Molina stated that this maintenance project is in design with completion expected by early April. Staff will go out to bid by early May. H. Arterial — Zone 3/Zone 4 Slurry Seal Project (American Recovery Reinvestment Act) — AE/Molina reported that the project was complete and the contractor is working on the punch list next week, pending weather conditions. C/Mok asked about sections of roadway within the project area that were not completed. AE/Molina responded that there are portions throughout the project area that are within Caltrans right-of-way. She shared that given the length of time it would take to obtain permits from Caltrans, and the fact that the project needed to be "shovel -ready" for it to be federally funded, staff was not able to address those particular areas of roadway. I. Chino Hills Parkway Street Rehab Project—AE/Molina reported that staff is in final review of the plans with the project going out to bid by March/April. Construction is slated to commence after the rainy season. J. Cleghorn Drive/Gold Nugget Avenue and Maple Hill Road NTMP —AE/Molina stated that two residential neighborhood meetings are scheduled. Plans have been completed for the CleghornDrive /Gold Nugget Avenue neighborhood and the first Phase was completed in November. Staff intends to take the final plans to the neighborhood on January 21St. The Maple Hill Road neighborhood is having the second meeting of its planning phase and staff expects to present the concept to the neighborhood on February 4t". Both meetings are at 7:00 p.m. in Room CC -6. VIII. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Lin adjourned the meeting at 8:17 p.m. The foregoing minutes are hereby approved this day of Respectfully, David G. Liu, Secretary Attest: Chairman Jimmy Lin 2010. LF Opsmg. j 110 -WW --1 46, zz' N! 'W. th LIP s; A X-4 X, X'A s AV mw A kV, % . �73- Mv B. CITY OF DIAMOND BAR "RBY Mb CD TRAFFIC MAMACI.,,, PLAN CHARMING ALE ROAD CITY COUNCIL Agenda # 6.6 (a) Meeting Date: February 16, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man 6 TITLE: APPROVE CONTRACT AMENDMENT AMOUNT OF $16,200.00 WITH FS CONSTRUCTION FOR THE 2009-2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT FOR A TOTAL AUTHORIZATION OF $44,585.00. RECOMMENDATION: Approve. FISCAL IMPACT: In FY 2009-2010, $117,026.00 of Community Development Block Grant (CDBG) Funds was allocated to the curb ramp project in the vicinity of Castle Rock Elementary School. To date a total of $100,585.00 has been encumbered for the design, construction administration and construction for the project. A total balance of $16,441.00 remains in the CDBG budget for the Curb Ramp Installation project as shown in the table below. Budget $117,026.00 Design and Construction Administration with DMS Consultants, Inc. $68,700.00 $48,326.00 Contingency for DMS Consultants, Inc. $3,500.00 $44,826.00 Construction Contract with FS Construction $22,785.00 $22,041.00 Contingency for FS Construction $5,600.00 $16,441.00 FS Construction Amendment No. 1 $ 16,200.00 $241.00 BACKGROUND/DISCUSSION: On December 15, 2009, Council approved a contract with FS Construction for the construction of the 2009-2010 CDBG Curb Ramp Installation Project in the amount of $22,785.00 with a contingency of $5,600.00. The initial project included the removal and installation of 16 curb ramps within a half -mile radius of Castle Rock Elementary School. Since construction began on January 4, 2010, one change order in the amount of $5,520.00 has been authorized for the removal and installation of 4 additional curb ramps. At the City's request, the design consultant, DMS Consultants, Inc., will be designing additional ramps at 8 locations within the project area. The engineer's estimate for these additional ramps is approximately $16,000.00. Upon Council's approval, the total authorization amount for the FS Construction contract will be $44,585.00. PREPARED BY: DATE: Erwin Ching, Assistant Engineer February 10, 2010 REVIEWED BY: David G. Liu, Director of Public Works Attachments: Contract Amendment for FS Construction AMENDMENT NO. 01 TO THE CONSTRUCTION AGREEMENT This Amendment No. 01 is made and entered into this 16th day of February 2010, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and FS CONSTRUCTION (hereinafter referred to as "CONTRACTOR"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONTRACTOR to provide Construction Services, which the Agreement was dated January 6, 2010. (ii.) The CONTRACTOR submitted a bid proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide construction services for the 2009-2010 Community Development Block Grant (CDBG) Curb Ramp Project 601185-09 NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR: Section 1: Section 11 of the Agreement is hereby amended to read as follows: CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work for the unit prices set forth in the Bid Schedule in accordance with CONTRACTOR'S bid dated January 25, 2010 and subsequent change orders authorized by the City in a not to exceed amount of $16,200.00. Section 2: Each party to this Amendment No. 01 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 01 shall be valid and binding. Any modification of this Amendment No. 01 shall be effective only if it is in writing signed by the parties. Total payment to Contractor pursuant to this Agreement shall not exceed $44,585.00. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 01 as of the day and year first set forth above: APPROVED AS TO FORM City Attorney ATTEST: CITY OF DIAMOND BAR Tommye A. Cribbins, City Clerk DATE: CONTRACTOR: FS Construction Carol Herrera, Mayor Agenda # 6.6 (b) Meeting Date: February 16, 2010 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man''—p TITLE: APPROVE CONTRACT AMEN ENT AMOUNT OF $35,800.00 WITH FS CONSTRUCTION FOR THE 2009-2010 COMMUNITY DEVELOPMENT BLOCK GRANT -RECOVERY (CDBG-R) CURB RAMP INSTALLATION PROJECT FOR A TOTAL AUTHORIZATION OF $102,310.00. RECOMMENDATION: Approve. FISCAL IMPACT: In FY 2009-2010, $102,541.00 of Community Development Block Grant -Recovery (CDBG-R) Funds was allocated to the curb ramp project in the vicinity of Evergreen Springs Elementary School. To date a total of $66,510.00 has been encumbered for the construction contract of the project. A total balance of $36,031.00 remains in the CDBG-R budget for the Curb Ramp Installation project as shown in the table below. Budget $102,541.00 Construction Contract with FS Construction $53,310.00 $49,231.00 Contingency for FS Construction $13,200.00 $36,031.00 FS Construction Amendment No. 1 $ 35,800.00 $231.00 BACKGROUND/DISCUSSION: On December 15, 2009, Council approved a contract with FS Construction for the construction of the 2009-2010 CDBG-R Curb Ramp Installation Project in the amount of $53,310.00 with a contingency of $13,200.00. The initial project included the removal and installation of 37 curb ramps within a half -mile radius of Evergreen Springs Elementary School. Since construction began on January 4, 2010, one change order in the amount of $12,420.00 has been authorized for the removal and installation of 9 additional curb ramps. At the City's request, the design consultant, DMS Consultants, Inc., will be designing additional ramps at 18 locations within the project area. The engineer's estimate for these additional ramps is approximately $35,000.00. Upon Council's approval, the total authorization amount for the FS Construction contract will be $102,310.00. PREPARED BY: DATE: Erwin Ching, Assistant Engineer February 9, 2010 REVIEWED BY: David G. L , Director of Public Works Attachments: Contract Amendment for FS Construction AMENDMENT NO. 01 TO THE CONSTRUCTION AGREEMENT This Amendment No. 01 is made and entered into this 16th day of February 2010, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and FS CONSTRUCTION (hereinafter referred to as "CONTRACTOR"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONTRACTOR to provide Construction Services, which the Agreement was dated January 6, 2010. (ii.) The CONTRACTOR submitted a bid proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide construction services for the 2009-2010 Community Development Block Grant -Recovery (CDBG-R) Curb Ramp Project REC037-09. NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR: Section 1: Section 11 of the Agreement is hereby amended to read as follows: CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work for the unit prices set forth in the Bid Schedule in accordance with CONTRACTOR'S bid dated January 25, 2010 and subsequent change orders authorized by the City in a not to exceed amount of $35,800.00. Section 2: Each party to this Amendment No. 01 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 01 shall be valid and binding. Any modification of this Amendment No. 01 shall be effective only if it is in writing signed by the parties. Total payment to Contractor pursuant to this Agreement shall not exceed $102,310.00." IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 01 as of the day and year first set forth above: APPROVED AS TO FORM By: City Attorney ATTEST: Tommye A. Cribbins, City Clerk DATE: CONTRACTOR: FS Construction Carol Herrera, Mayor CITY COUNCIL Agenda # 6 .7 Meeting Date :February 16, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City M 64 TITLE: ADOPT RESOLUTION 2010- : A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES; THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY; THE CITY COUNCILS OF THE CITY OF DIAMOND BAR, CITY OF INDUSTRY, AND CITY OF WALNUT; THE BOARD OF DIRECTORS OF THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT; THE BOARD OF DIRECTORS OF THE THREE VALLEYS MUNICIPAL WATER DISTRICT; THE BOARD OF DIRECTORS OF THE WALNUT VALLEY WATER DISTRICT; AND THE BOARD OF DIRECTORS OF THE WALNUT VALLEY WATER DISTRICT IMPROVEMENT NO. 5 APPROVING AND ACCEPTING THE EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM ANNEXATION OF PARCEL MAP NO. 8024 (WALNUT POOLS, 21450 GOLDEN SPRINGS DRIVE), AND PARCEL MAP NO. 11313 (DIAMOND BAR AUTO SERVICE, 1261 BREA CANYON ROAD) RECOMMENDATION: Adopt. FINANCIAL IMPACT: The annexation of these properties into Los Angeles County Sanitation District No. 21 (District) will not impact the existing ad volorem tax revenue currently received by the City. Adoption of this resolution will only result in giving up a portion of the revenues anticipated on increased assessed valuation to the Sanitation District as specified below. Pursuant to the Property Tax Transfer Worksheet for the subject properties, the current allocated tax share for the City of Diamond Bar is $.051917418 per dollar of tax revenue collected. Upon approval of the annexation, the City would allocate $.000391974 to the District leaving a net share to the City of $.051525444. As an example, for every $100 of property tax increase paid by the property owner, the City would receive $5.152 and the District would receive $0.0392. Since the subject parcels are designated as private properties, the City and other special districts identified in the resolution would share a portion of the annual 1% property tax increases. The City will not lose property tax money because the ad volorem tax revenue, based on the existing property valuation, will still be retained by the City. The net result of this annexation will be a sharing of the growth in property tax revenue with all of the service providers to the subject parcels. BACKGROUND/DISCUSSION: The properties at 21450 Golden Springs Drive (Parcel Map No. 8024) and 1261 Brea Canyon Road (Parcel Map No. 11313) are being annexed into the District because they are not currently paying the District for the services being provided. Additional details are provided in the attached letter from Los Angeles County Sanitation District dated January 4, 2010 (Exhibit 1). The District crosses boundaries into the City of Walnut and the City of Industry. Therefore, annexation of additional parcels in those neighboring jurisdictions are being included within this resolution. However, the specific properties being considered in this resolution are within Diamond Bar's jurisdictional boundaries and are shown in the attached Annexation Map No. 726 (Exhibit 2). City Council approval of the joint resolution is required by the County of Los Angeles and the various other service agencies in order to approve and accept the exchange of future property tax revenues resulting from the annexation of the subject properties into the District. The share of the annual tax increment to be exchanged by the City is identified in the attached Property Tax Transfer Resolution Worksheet (Exhibit 3). As part of the approval process, the joint resolution must be concurrently approved by the City of Diamond Bar and the various agencies named in the resolution. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: February 5, 2010 REVIEW BY: �4 Davi G.iu, Director of Public Works Attachments: Exhibit 1 - Los Angeles County Sanitation District Letter dated January 4, 2010 Exhibit 2 - Annexation Map No. 726 Exhibit 3 — Property Tax Transfer Resolution Worksheet Resolution No. 2010 -XX WATER RECLAMATION SOI_IO �NASTE NANA�EMENT EXHIBIT 1 COUNTY SANITATION DISTRICTS OF LOS ANGELES COUNTY 1955 Workman Mill Road, Whittier, CA 90601-1400 Mailing Address: P.O. Box 4998, Whittier, CA 90607-4998 Telephone: (562) 699-7411, FAX: (562) 699-5422 www,locsd.org Mr. John Ilasin, Assistant Engineer City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 Dear Mr. Basin: STEPHEN R. MAGUIN Chief Engineer and General Manager January 4, 2010 General Annexation File Tax Sharing Resolutions Thank you for signing and returning the last joint resolutions that were submitted to your office for tax sharing purposes. Enclosed, in triplicate, is a Joint Tax Sharing Resolution (resolution) involving your agency and others. The applicant has requested, in writing, annexation of his property into County Sanitation District No. 21 of Los Angeles County (District) in order to receive off-site disposal of sewage. Please see the table below for the annexation and its associated project. The annexation process requires that a resolution for property tax revenue exchange be adopted by all the affected local agencies before an annexation may be approved. For any jurisdictional change which will result in a special district providing new service not previously provided to an area, the law requires the governing bodies of all local agencies that receive an apportionment of the property tax from the area to determine by resolution the amount of the annual tax increment to be transferred to the special district (Revenue and Taxation Code Section 99.01). Please note that by sharing the property tax increment with the District resulting from this annexation, your agency will not lose any existing ad valorem tax revenue it currently receives from the affected territory. Your agency would only be giving up a portion of the revenues it would receive on increased assessed valuation. Annexation No. Type of Project 21-726 A proposed commercial lot, an existing commercial building, an existing parking lot, and an existing automotive repair shop Also, attached for the annexation is a copy of the applicable worksheet and map showing the location of the annexation. The worksheet lists the annual tax increment to be exchanged between your agency, other affected taxing entities, and the District. The tax sharing ratios listed in the worksheet were calculated by the County Auditor Controller by specific Tax Rate Area (TRA). For example, if the annexing territory were to lie within two separate TRAs, there would be a worksheet for each TRA. The Los Angeles County Chief Executive Office (CEO) is requiring the District to implement the worksheet for all District annexations in order to increase efficiency for the calculation of property tax sharing ratios. Recycled Paper �a� Mr. John Ilasin January 4, 2010 The resolution is being distributed to all parties for signature in counterpart. Therefore, you will only be receiving a signature page for your agency. Enclosed are three sets of the resolution. One set of the resolution is for your files and the other two sets of the resolution need to be returned to the District. Please execute the two sets of the resolution and return them to the undersigned within 60 days as required by the Government Code. In addition, the County CEO's legal counsel is also requesting that the signature pages be properly executed from all affected agencies. Therefore, please have the Attest line signed by the appropriate person. Upon completion of the annexation process, your office will receive a fully executed copy of the tax sharing resolution for your files. Your continued cooperation in this matter is very much appreciated. If you have any questions, please do not hesitate to call me at (562) 908-4288, extension 2708. Very t Iy yours, ---- Stephen R. Maguin Cus er Service Specialist Facilities Planning Department DK:eg Enclosures: 21-726 F L4 =1 %1N, OF`E_ DET/IL E / O'* 1 / L38 I , L3s G� DETAIL C` / TRACT N0. 39833 M.B. 1035, 38-41 1-,79dS SEE DETAIL C S -J1 -T9 SEE DETAIL 8 ®' ! L26 L: 1P -r-76 DETAIL A L2B DETAIL 8 IYALNUT .�'r'" ,0 s 1-l6-57 SEE DETAIL E vq !S brXlNCORPORATED CITY TERRITORY OF -_ 7f9 A97 9P0 1 girls W7 sm CITY INDU.: DETAIL D OF , PARCEL 3 A'ALAVT ASSESSOR PARCEL NOL24 586.35'29'8 255.71' L43 N36.58'07'E 3248.79' L44 535.21'53E 565.77' /109 CNPJ 911 L25 584.46'17'8 258.23' L45 500.15'33'E 1494.10' SEE DETAIL A /119 Q97 "I W7.SIX sz"M L26 582.19'48'8 40.98' L45 SOO 15'10'E 2010.11' 0719 6" 9Ft.APfi1011'.AGB' L27 N23.16'17'8 386.08' L47 S00.14'47'E 1975.58' 0 900' 1800' 2700' 17" &Vf am L28 NOS 6'35'E 0.26' 22 L48 SW 15'41'E 343.73' _ PARCEL 2 /763 A1/ A03.ACb L29 N28.12'45'8 355.35' SEE SHEET 2 L30 N19.12'WE 306.65' L49 540.00'49'8 1498.48' DIAILIOND BAR cR' COUNTY SANITATION DISTRICT NO.21 Annexation No -726 shown thus- - - - - - - - - - OF LOS ANGELES COUNTY. CALIF. - - - - OFFICE OF CHIEF ENGINEER Boundary of Sanitation District No.21 prior - STEPHEN R. MIIGUIN to Annexation No.726 shown thus- - - - - - - - - - - -Q CHIEF ENGINEER AND GENERAL MANAGER Prior Annexations shown thus - - - - - - - - - - - - - . nrrnn.w wmv ANNEXATION NO -726 Area of Annexation - - - - - - - - - - - - - -. 617.431 Acres TO 0.965 Square Miles COUNTY SANITATION DISTRICT NO -21 Recxrded: .. SHEET 1 / 2=�TB.639 J6-7 : 640 AS -6-7 679 H2.41J2 680 Al -2 21 - b - 802 -------------- L J CITY a• OF ` � •' ` _. PNS. 2 BAR COURSE DATA yy.. rc3 I O 4 L1 540.00'49'8 62.57' L2 N11.41'59'8 572.89' VICINITY MAP C3 R-10.00' L•62.83' D-80.00'00' NO SCALE L4 S78.18'Oi'8 10.00' C5 R -e70.00' L••424.12' 0-90.00'00' L6 S11.41'59'E 457.01' C7 R-330.00' L-64.09' 0-14.36'01' L8 S49.59'11'E 50.00' L9 540.00'49'8 521.19' CIO R-10000.00' L-2473.91' D-14.10'28' L11 S54.11'17'8 L12 N35.48'43'8 72.83' 50.00' L31 N05.27'45'8 206.90' L13 568.42'50'8 206.28' L32 N33.01'05'E 282.60' L14 572.42'07'11 217.25' L33 N47.10'05'E 377.78' L15 565.22'44'8 195.73' L34 589.36'25'8 450.59' L16 560.51'42'11 183.95' L35 N26.55'25E 22.51' L17 551.17'21'8 196.00' L36 N89.36'25'E 421.77' LI0 548.02'42'8 128.19' L37 N47.05'25'E 208.46' L19 545.58'33'8 181.25' L38 N58.17'25'E 556.75' _ L20 584.47'46'8 249.13' L39 S63.0335'E 770.55' L21 502.43'40'8 144.00' L40 N27.34'45'E 4289.82' I L22 587.46'14'8 126.57'L41 N06.32'45'8 589.60' L23 587.59'41'8 374.63' L42 N12.59'10'E 1977.26' ASSESSOR PARCEL NOL24 586.35'29'8 255.71' L43 N36.58'07'E 3248.79' L44 535.21'53E 565.77' /109 CNPJ 911 L25 584.46'17'8 258.23' L45 500.15'33'E 1494.10' SEE DETAIL A /119 Q97 "I W7.SIX sz"M L26 582.19'48'8 40.98' L45 SOO 15'10'E 2010.11' 0719 6" 9Ft.APfi1011'.AGB' L27 N23.16'17'8 386.08' L47 S00.14'47'E 1975.58' 0 900' 1800' 2700' 17" &Vf am L28 NOS 6'35'E 0.26' 22 L48 SW 15'41'E 343.73' _ PARCEL 2 /763 A1/ A03.ACb L29 N28.12'45'8 355.35' SEE SHEET 2 L30 N19.12'WE 306.65' L49 540.00'49'8 1498.48' DIAILIOND BAR cR' COUNTY SANITATION DISTRICT NO.21 Annexation No -726 shown thus- - - - - - - - - - OF LOS ANGELES COUNTY. CALIF. - - - - OFFICE OF CHIEF ENGINEER Boundary of Sanitation District No.21 prior - STEPHEN R. MIIGUIN to Annexation No.726 shown thus- - - - - - - - - - - -Q CHIEF ENGINEER AND GENERAL MANAGER Prior Annexations shown thus - - - - - - - - - - - - - . nrrnn.w wmv ANNEXATION NO -726 Area of Annexation - - - - - - - - - - - - - -. 617.431 Acres TO 0.965 Square Miles COUNTY SANITATION DISTRICT NO -21 Recxrded: .. SHEET 1 / 2=�TB.639 J6-7 : 640 AS -6-7 679 H2.41J2 680 Al -2 21 - b - 802 -------------- L J ar CITY I ~ - E `'R°�` 0ti / (ININCORPOR.4TE1> CITY A � / TERRITORY Gam'.- r i • �, CATTAIL GT T I If -y"4 / isti0 OF D-04* 13'S?' Roo' }O' `' t c / CITY ' INDUSTR • ` J1-17-iI L-36.94' o -� QQ / b4 ' CITY 11OF t2 ' 4747 PARCEL 3 J Qe A'.4LNUT TRACT MAP NO.99257 , TRUE POINT OF 8EOINNING CITY 0 0m - • 1 �'�'• gQ Off' OF ® DLD DR - '1 113 ` n 1-fi-AO a S --v-;0 P _LST p� P►RCp 2 ,"° I sJ-�1-sJ �: t 9 DI�JdIOND B.IR 5 ` f1� 1'� ° b / , / ® `N'LY LRlE L0T4�T • I r © OF VICINITY MAP J3 7 NO SCALE OB -- 6t L62 - � _ '�i9. -7 - V %se d I �' I 1—J6-51 PARCEL HAP NO.8024 POINT OF BEGINNING R ttss P Y B. 99.3-4 t f O.R. 8.12951 P Al 436.4 f LY KNO�tI /S Fl . POINT O2 BEGINNll1G 1F�R GOLDEN SPRINGS 'L 4_ � )" PARCEL Y.B. 916, 91 - 99 I IDN COAT I CS XSE 10.83010672 577 �lL1p 1p'29 I�I�IILION.I� NT4'28 +l� B14R D.R. ��,;��P / s � /r -pass f Js Jl 11^/31 1-16 SB � COURSE DATA L50 N82.2009E 295 -OD' L51 SOT •39'WE 40 -OD' C52 R-7550' L-307.08' 0-02'19'49' C53 R-750.00' L-453.27' D -14.45'S3' SEE SHEET 1 L54 NO7.39'51'k 40.00' L55 S59.17'24'E 180.00' L56 S65.19'24'E 301.48' Annexation No. 726 shown thus- - - - L57 $69.16'26'W 488.51' - - - - _ - - - - - L58 N28.25'1e'r 274.35' Boundary of Sanitation District No. 21 prior L59 N46.44'36'E 218.00' L60 N13.37'10'9 11.40' to Annexation No. 726 shown thus- - - - - - - - - - - - L61 N82 36'1'E 155.18' L62 N69.04'25'E 320.31' Prior Annexations showthus _ _ _ _ _ _ _ _ _ _ _ _ _ -O C63 R- 2000.00' L■971.38' 0- 27.49'42' / pfW.1 C64 8-1500.00' L�692.33' D-06.26' 42' Area Of Annexat i on L65 N13'37'10,V 140.06 - - - - - - - - - - - - - - . 617.431 Acres 0.965 Square Miles -—we AK (12/04/2009) ft =SHEET -r / 2 T13.1 0 200' 400' 600' COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY. CALIF. OFFICE OF CHIEF ENGINEER STEPHEN R. NAGUIN CHIEF ENGINEER AND GENERAL MANAGER ANNEXATION N0.726 TO COUNTY SANITATION DISTRICT NO. 21 Reoordeds 640 A5-6-7 : 679 H2..11-2 660 A4-9 91 — h — 602 7 J AUDITOR ACAFAN03 PROPERTY TAX TRANSFER RESOLUTION WORKSHEET FISCAL YEAR 2008-2009 ANNEXATION TO: CO.SANITATION DIST.NO 21 DEBT S. ACCOUNT NUMBER: 066.80 TRA: 10063 EFFECTIVE DATE: 07/01/2009 ANNEXATION NUMBER: 726 PROJECT NAME: A-21-726 (INDUSTRY URBAN DEV) DISTRICT SHARE: 0.007549955 CURRENT ACCOUNT #---------TAXING-AGENCYTAX SHARE ---------- 001.05 LOS ANGELES COUNTY GENERAL 0.272410625 001.20 L.A. COUNTY ACCUM CAP OUTLAY 0.000115469 003.01 L A COUNTY LIBRARY 0.023742528 007.30 CONSOL. FIRE PRO.DIST.OF L.A.CO. 0.177630179 007.31 L A C FIRE-FFW 0.006699453 030.10 L.A.CO.FL.CON.DR.IMP.DIST_MAINT_ 0.001769907 030.70 LA CO FLOOD CONTROL MAINT 0.010017098 061.80 GREATER L A CO VECTOR CONTROL 0.000380752 o// 146.01 CITY -DIAMOND BAR TD # 1 0.051917418 365.05 THREE VALLEY MWD ORIG AREA 0.004361184 370.05 WALNUT VALLEY WATER DISTRICT 0.000778382 370.09 WALNUT VALL WT DIST IMP DIST # 5 0.002287495 400.00 EDUCATIONAL REV AUGMENTATION FD 0.070001146 400.01 EDUCATIONAL AUG FD IMPOUND 0.133937622 400.15 COUNTY SCHOOL SERVICES 0.001432953 400.21 CHILDREN'S INSTIL TUITION FUND 0.002843570 809.04 MT.SAN ANTONIO COMMUNITY COLLEGE 0.030688295 809.20 MT SAN ANTONIO CHILDRENS CTR FD 0.000296055 980.03 WALNUT VALLEY UNIF. SCHOOL DIST_ 0.199874082 PREPARED 05/15/2009 PAGE 1 PROPOSED ALLOCATED PERCENT DIST SHARE ---SHARE--- ADJUSTMENTS NET SHARE 27.2419 % 0.007549955 0.002056698 -0.002108149 0.270302476 0.0115 % 0.007549955 0.000000871 0.000000000 0.000115469 2.3742 % 0.007549955 0.000179255 -0.000179255 0.023563273 17.7630 % 0.007549955 0.001341099 -0.001341099 0.176289080 0.6699 % 0.007549955 0.000050580 0.000000000 0.006699453 0.1769 % 0.007549955 0.000013362 -0.000013362 0.001756545 1.0017 % 0.007549955 0.000075628 -0.000075628 0.009941470 0.0380 % 0.007549955 0.000002874 -0.000002874 0.000377878 5.1917 % 0.007549955 0.000391974 -0.000391974 0.051525444 0.4361 % 0.007549955 0.000032926 -0.000032926 0.004328258 - 0.0778 % 0.007549955 0.000005876 -0.000005876 0.000772506 0.2287 % 0.007549955 0.000017270 -0.000017270 0.002270225 7.0001 % 0.007549955 0.000528505 EXEMPT 0.070001146 13.3937 % 0.007549955 0.001011223 EXEMPT 0.133937622 0.1432 % 0.007549955 0.000010818 EXEMPT 0.001432953 0.2843 % 0.007549955 0.000021468 EXEMPT 0.002843570 3.0688 % 0.007549955 0.000231695 EXEMPT 0.030688295 0.0296 % 0.007549955 0.000002235 EXEMPT 0.000296055 19.9874 % 0.007549955 0.001509040 EXEMPT 0.199874082 U ,WE AUDITOR ACAFAN03 PROPERTY TAX TRANSFER RESOLUTION WORKSHEET PREPARED 05/15/2009 PAGE 2 FISCAL YEAR 2008-2009 ANNEXATION NUMBER: 726 PROJECT NAME: A-21-726 (INDUSTRY URBAN DEV) TRA: 10063 CURRENT PROPOSED ALLOCATED ACCOUNT # TAXING AGENCY TAX SHARE PERCENT DIST SHARE SHARE ADJUSTMENTS NET SHARE --------------------------------------------------------------- ----------- ----------- ----------- ----------- 980.06 CO.SCH.SERV.FD.-WALNUT VALLEY 0.007943521 0.7943 % 0.007549955 0.000059973 EXEMPT 0.007943521 980.07 DEV.CTR.HDCPD.MINOR-WALNUT VY. 0.000872266 0.0872 % 0.007549955 0.000006585 EXEMPT 0.000872266 ***066.80 CO.SANITATION DIST.NO 21 DEBT S. 0.000000000 0.0000% 0.007549955 0.000000000 0.000000000 0.004168413 ----------------------------------------------------------------------------------------------------------- TOTAL: 1.000000000 100.0000 % 0.007549955 -0.004168413 1.000000000 RESOLUTION NO. 2010 -XX A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES; THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY; THE CITY COUNCILS OF THE CITY OF DIAMOND BAR, CITY OF INDUSTRY, AND CITY OF WALNUT; THE BOARD OF DIRECTORS OF THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT; THE BOARD OF DIRECTORS OF THE THREE VALLEYS MUNICIPAL WATER DISTRICT; THE BOARD OF DIRECTORS OF THE WALNUT VALLEY WATER DISTRICT; AND THE BOARD OF DIRECTORS OF THE WALNUT VALLEY WATER DISTRICT IMPROVEMENT NO. 5 APPROVING AND ACCEPTING THE EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM ANNEXATION OF PARCEL MAP NO. 8024 (21450 GOLDEN SPRINGS DRIVE), AND PARCEL MAP NO. 11313 (1261 BREA CANYON ROAD) WHEREAS, pursuant to Section 99.01 of the Revenue and Taxation Code, prior to the effective date of any jurisdictional change that will result in a special district providing one or more services to an area where those services have not previously been provided by any local agency, the special district and each local agency that receives an apportionment of property tax revenue from the area must negotiate an exchange of property tax increment generated in the area subject to the jurisdictional change and attributable to those local agencies; and WHEREAS, the Board of Supervisors of the County of Los Angeles, acting on behalf of the County of Los Angeles, the Los Angeles County Library, the Consolidated Fire Protection District of Los Angeles County, the Lighting Maintenance District No. 10006, and the Los Angeles County Flood Control District; County Sanitation District No. 21 of Los Angeles County (County Sanitation District No. 21); the City Councils of the City of Diamond Bar, City of Industry, and the City of Walnut; the Board of Directors of the Greater Los Angeles County Vector Control District; the Board of Directors of the Three Valleys Municipal Water District; the Board of Directors of the Walnut Valley Water District; and the Board of Directors of the Walnut Valley Water Improvement District No. 5 have determined that the amount of property tax revenue to be exchanged between their respective agencies as a result of the annexation to County Sanitation District No. 21 entitled Annexation No. 726. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The negotiated exchange of property tax revenues resulting from the annexation of territory to County Sanitation District No. 21 in the annexation entitled Annexation No. 726 is approved and accepted. 2. For fiscal years commencing on or after July 1, 2010, or the July 1 after the effective date of this jurisdictional change, whichever is later, the property tax revenue increment generated from Parcel Map No. 8024 (21450 Golden Springs Drive) and Parcel Map No. 11313 (1261 Brea Canyon Road) shall be allocated to the affected agencies as indicated in the attached Property Tax Transfer Resolution Worksheet. 3. If at any time after the effective date of this Resolution, the calculations used herein to determine initial property tax transfers or the data used to perform those calculations are found to be incorrect, thus producing an improper or inaccurate property tax transfer, the property tax transfer shall be recalculated and the corrected transfer shall be implemented for the next fiscal year, and any amounts of property tax received in excess of that, which is proper shall be refunded to the appropriate agency. 4. The Mayor is hereby authorized to sign the Los Angeles County Sanitation District Resolution entitled "Annexation No. 726" for which the City of Diamond Bar is named as a party with an obligation to share property tax revenues as stated in the attached Property Tax Transfer Resolution Worksheet. PASSED, APPROVED AND ADOPTED thisday of day of February, 2010, by the following vote: Carol Herrera,Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: day of February, 2010, by the TOMMYE CRIBBINS, City Clerk City of Diamond Bar AUDITOR ACAFAN03 PROPERTY TAX TRANSFER RESOLUTION WORKSHEET PREPARED 05/15/2009 PAGE 1 FISCAL YEAR 2008-2009 ANNEXATION TO: CO.SANITATION DIST.NO 21 DEBT S. ACCOUNT NUMBER: 066.80 TRA: 10063 EFFECTIVE DATE: 07/01/2009 ANNEXATION NUMBER: 726 PROJECT NAME: A-21-726 (INDUSTRY URBAN DEV) DISTRICT SHARE: 0.007549955 PROPOSED ALLOCATED PERCENT DIST SHARE SHARE ADJUSTMENTS NET SHARE ------------------------------------------------------- 27.2419 % 0.007549955 0.002056698 -0.002108149 0.270302476 0.0115 % 0.007549955 0.000000871 0.000000000 0.000115469 2.3742 % 0.007549955 0.000179255 -0.000179255 0.023563273 17.7630 % 0.007549955 0.001341099 -0.001341099 0.176289080 0.6699 % 0.007549955 0.000050580 0.000000000 0.006699453 0.1769 % 0.007549955 0.000013362 -0.000013362 0.001756545 1.0017 % 0.007549955 0.000075628 -0.000075626 0.009941470 0.0380 % 0.007549955 0.000002874 -0.000002874 0.000377878 5.1917 % 0.007549955 0.000391974 -0.000391974 0.051525444 0.4361 % 0.007549955 0.000032926 -0.000032926 0.004328258 0.0778 % 0.007549955 0.000005876 -0.000005876 0.000772506 0.2287 % 0.007549955 0.000017270 -0.000017270 0.002270225 7.0001 % 0.007549955 0.000528505 EXEMPT 0.070001146 13.3937 % 0.007549955 0.001011223 EXEMPT 0.133937622 0.1432 % 0.007549955 0.000010818 EXEMPT 0.001432953 0.2843 % 0.007549955 0.000021468 EXEMPT 0.002843570 3.0688 96 0.007549955 0.000231695 EXEMPT 0.030688295 0.0296 % 0.007549955 0.000002235 EXEMPT 0.000296055 19.9874 % 0.007549955 0.001509040 EXEMPT 0.199874082 CURRENT ACCOUNT # --------- TAXING AGENCY -------------------------------- TAX SHARE ----------- 001.05 LOS ANGELES COUNTY GENERAL 0.272410625 001.20 L.A. COUNTY ACCUM CAP OUTLAY 0.000115469 003.01 L A COUNTY LIBRARY 0.023742528 007.30 CONSOL. FIRE PRO.DIST.OF L.A.CO. 0.177630179 007.31 L A C FIRE-FFW 0.006699453 030.10 L.A.CO.FL.CON.DR.IMP.DIST.MAINT. 0.001769907 030.70 LA CO FLOOD CONTROL MAINT 0.010017098 GREATER L A CO VECTOR CONTROL 0.000360752 /061.80 146.01 CITY -DIAMOND BAR TD # 1 0.051917418 365.05 THREE VALLEY MWD ORIG AREA 0.004361184 370.05 WALNUT VALLEY WATER DISTRICT 0.000778382 370.09 WALNUT VALL WT DIST IMP DIST # 5 0.002287495 40D.00 EDUCATIONAL REV AUGMENTATION FD 0.070001146 400.01 EDUCATIONAL AUG FD IMPOUND 0.133937622 400.15 COUNTY SCHOOL SERVICES 0.001432953 400.21 CHILDREN'S INSTIL TUITION FUND 0.002843570 809.04 MT.SAN ANTONIO COMMUNITY COLLEGE 0.030688295 809.20 MT SAN ANTONIO CHILDRENS CTR FD 0.000296055 980.03 WALNUT VALLEY UNIF. SCHOOL DIST. 0.199874082 PROPOSED ALLOCATED PERCENT DIST SHARE SHARE ADJUSTMENTS NET SHARE ------------------------------------------------------- 27.2419 % 0.007549955 0.002056698 -0.002108149 0.270302476 0.0115 % 0.007549955 0.000000871 0.000000000 0.000115469 2.3742 % 0.007549955 0.000179255 -0.000179255 0.023563273 17.7630 % 0.007549955 0.001341099 -0.001341099 0.176289080 0.6699 % 0.007549955 0.000050580 0.000000000 0.006699453 0.1769 % 0.007549955 0.000013362 -0.000013362 0.001756545 1.0017 % 0.007549955 0.000075628 -0.000075626 0.009941470 0.0380 % 0.007549955 0.000002874 -0.000002874 0.000377878 5.1917 % 0.007549955 0.000391974 -0.000391974 0.051525444 0.4361 % 0.007549955 0.000032926 -0.000032926 0.004328258 0.0778 % 0.007549955 0.000005876 -0.000005876 0.000772506 0.2287 % 0.007549955 0.000017270 -0.000017270 0.002270225 7.0001 % 0.007549955 0.000528505 EXEMPT 0.070001146 13.3937 % 0.007549955 0.001011223 EXEMPT 0.133937622 0.1432 % 0.007549955 0.000010818 EXEMPT 0.001432953 0.2843 % 0.007549955 0.000021468 EXEMPT 0.002843570 3.0688 96 0.007549955 0.000231695 EXEMPT 0.030688295 0.0296 % 0.007549955 0.000002235 EXEMPT 0.000296055 19.9874 % 0.007549955 0.001509040 EXEMPT 0.199874082 AUDITOR ACAFAN03 PROPERTY TAX TRANSFER RESOLUTION WORKSHEET PREPARED 05/15/2009 PAGE 2 FISCAL YEAR 2008-2009 ANNEXATION NUMBER: 726 PROJECT NAME: A-21-726 (INDUSTRY URBAN DEV) TRA: 10063 CURRENT PROPOSED ALLOCATED ACCOUNT # TAXING AGENCY TAX SHARE PERCENT DIST SHARE SHARE ADJUSTMENTS NET SHARE I----------------------------------------------------------------------------------------------------------- 980.06 CO.SCH.SERV.FD.-WALNUT VALLEY 0.007943521 0.7943 % 0.007549955 0.000059973 EXEMPT 0.007943521 980.07 DEV.CTR.HDCPD.MINOR-WALNUT VY. 0.000872266 0.0872 % 0.007549955 0.000006585 EXEMPT 0.000872266 ***066.80 CO.SANITATION DIST.NO 21 DEBT S. 0.000000000 0.0000 % 0.007549955 0.000000000 0.000000000 0.004168413 --------------------------------------------------------------- ----------- ----------- ----------- ----------- TOTAL: 1.000000000 100.0000 % 0.007549955 -0.004168413 1.000000000 CITY COUNCIL Agenda # 6.8 (a) Meeting Date: February 16, 2010 AGENDA REPORT TO: Honorable Mayor and Me&r mb rs of the City Council VIA: James DeStefano, City M TITLE: ADOPT RESOLUTION NO. 010 -XX ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2010-2011. RECOMMENDATION: Adopt. FINANCIAL IMPACT: For Fiscal Year 2010-2011, a total budget of $14,060 has been approved for the assessment engineering services needed for the three assessment districts. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands divided into three Districts within the City. Funds must be provided to enable each District to continue their operation during the 2010-2011 Fiscal Year. Of the City's three Districts, District 38 encompasses the whole City and is illustrated on Exhibit "A-1" Map. As part of this program update, the City must undergo a three step process. First, the City initiates the process by adopting resolutions ordering the City Engineer to prepare and file an engineer's report for each district. Second, the report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all three Assessment Districts are approved and confirmed,, resulting in resolution confirming the levy of assessments. Throughout the proceedings for the maintenance of public improvements will be provisions of the Landscape and Lighting Act of 1972 of Part 2 of Streets and Highways Code of the State of California. PREPARED BY: Patrick Gallegos, Management Analyst REVIEW ?�� D G. Liu, Director of Public Works Attachment: Resolution No. 2010 -XX Exhibit "A-1" Map 2 the adoption of a E process, all pursuant to the Division 15 of the RESOLUTION NO. 2010 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2010-11 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 38. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 38 for Fiscal Year 2010-11. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of , 2010. Carol Herrera, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2010, by the following vote: AYES: NOES: ABSENT: ABSTAINED ATTEST: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk 2 ASSESSMENT DIAGRAM jf ASSESSMENT DISTRICT NO. 38 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR r - J ��•---------•� _. ."_.�___.. ...s.. •' GP& IEO IC�[i SHEET OF SHEET • _ \ - ,-_ _ �• -_ - =.' �r-: tic' .� ��c:- f =� _-_' _• i CoUNTY •, -- .. -- - - - - _ _ •-- -__ -. _ __ - _ _ ;% a arnw,. a°�imiwus.w�no.««an.,,us_ EXHIBIT "A-1" ASSESSMENT DIAGRAM jf ASSESSMENT DISTRICT NO. 38 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR r - J ��•---------•� _. ."_.�___.. ...s.. •' GP& IEO IC�[i Agenda # 6.8 (b) Meeting Date: February 16, 2010 CITY COUNCIL '� �,y,It�it*gv AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang TITLE: ADOPT RESOLUTION NO. 20 0 -XX ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2010-2011. RECOMMENDATION: Adopt. FINANCIAL IMPACT: For Fiscal Year 2010-2011, a total budget of $14,060 has been approved for the assessment engineering services needed for the three assessment districts. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands divided into three Districts within the City. Funds must be provided to enable each District to continue their operation during the 2010-2011 Fiscal Year. Of the City's three Districts, District 39 encompasses a specific part of the City as illustrated on Exhibit "A-2" Map. As part of this program update, the City must undergo a three step process. First, the City initiates the process by adopting resolutions ordering the City Engineer to prepare and file an engineer's report for each district. Second, the report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all three Assessment Districts are approved and confirmed, resulting in the adoption of a resolution confirming the levy of assessments. Throughout the entire process, all proceedings for the maintenance of public improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. PREPARED BY: Patrick Gallegos, Management Analyst REVIEW BY: Dav . L' , Director of Public Works Attachment: Resolution No. 2010 -XX Exhibit "A-2" Map 2 RESOLUTION NO. 2010 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2010-11 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 39 for Fiscal Year 2010-11. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of , 2010. Carol Herrera, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2010, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N4.39 FISCAL YEAR 2010-11 forthe CITY OF DIAMOND BAR wA Na6 Eo66 SHEET I OF I SHEET NUNSEA FON FAUN LOT OR FALAFEL YFRNIN THE 1fi6FSSON'6 FANCEL NUDORF AS ASSIONEO DY THE NGELE6 A46ESfi0N'6 OFFICE. MNLON410M1 [ALN tOT ODFPOf4OF IAFW LYRIFUL 6NOWN ON 1HF A66E660P'S FAACELANPS ON Fllf IN E LOS ANpftE9 COOMY AS6FLSOR GF THE CITY CLEAN OF THE CRY OF DIM O IS ANGELES, STATE OF CALFFONVIA. THIS E0, CRY GLENN OF TNF CRY OF O,A..- DAN E OF THE COUNTY AUDITOR, COUNTY OF LDS CAIIFOOHm. THIS DAY OF SO-- Cny CIFNN OF TFE CRY OF pIAMOND am CITY COUNCIL Agenda # 6.8 ( c ) Meeting Date: February 16, 2010 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: ADOPT RESOLUTION 2010- X ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2010-2011. RECOMMENDATION: Adopt. FINANCIAL IMPACT: For Fiscal Year 2010-2011, a total budget of $14,060 has been approved for the assessment engineering services needed for the three assessment districts. BACKGROUNDIDISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands divided into three Districts within the City. Funds must be provided to enable each District to continue their operation during the 2010-2011 Fiscal Year. Of the City's three Districts, District 41 encompasses the southwesterly part of the City as illustrated on Exhibit "A-3" Map. As part of this program update, the City must undergo a three step process. First, the City initiates the process by adopting resolutions ordering the City Engineer to prepare and file an engineer's report for each district. Second, the report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all three Assessment Districts are approved and confirmed, resulting in the adoption of a resolution confirming the levy of assessments. Throughout the entire process, all proceedings for the maintenance of public improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. PREPARED BY: Patrick Gallegos, Management Analyst REVIE BY: Da ' u, Director of Public Works Attachment: Resolution No. 2010 -XX Exhibit "A-3" Map 2 RESOLUTION NO. 2010 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2010-11 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 41 for Fiscal Year 2010-11. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of , 2010. Carol Herrera, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2010, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk 2 SHEET 1 OF 1 SHEET EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.41 FISCAL YEAR 2010-11 for the CITY OF DIAMOND BAR RRF :a .r 1 'I zwE, r. uo 4 r • {jj..// FILED WTNF OFFICE OF THE CT' CLEW PTNF OT'OF MUM 1 OAP• COO OF LOS ANOELE6, STATE OF CAIIFOIINIA. THIS �• OAYOF 20T CRY CLEPK OF TME CRY OF 01 -OW OAP FIM W TME OFFICE OF TME COOATY AUOMN COt W OF LOS ANOFLEF, STATE OF CAUFOPNIA. WE OAY OF 20.... OTY CLFPK OF TF♦ CITY DF pIAMONO BAP TNf AE6FSSRNNf NWMFR i0R FACH LOY OR PARCEL WIININ ilE O16TINC1 $TNF I -ESOP. PAPCFL —.1P A6 A6■ON60 01 TIY COUNTY OFIOE AII6[LF6 A666660p'6 DiiICE. TNF LIHF; AIN INEAENEKNIi TOP FAGILOTORP.pP<FL (NLANO w1OFFF d^ THE. -C TN[l W.E9C�OUMYN^.6FSSSOORLMAPS ONFIIEW •6AS6 NAFCWTIE61'OP • �,I TIE OTF♦ONNORION V EaF NW Agenda # 6.9 Meeting Date: February 16, 2010 CITY COUNCIL �� �, AGENDA REPORT ^ OR P(lIiTl�,l TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man&V TITLE: Resolution No. 2010 -XX approvin Fiscal Year 2009-2010 Budget Amendment RECOMMENDATION: Approve BACKGROUND: The City Council adopted Resolution #2009-19 on June 2, 2009 approving the FY09-10 Municipal Budget. The City Council has approved additional appropriations as they have occurred throughout the year. It is City policy for staff and the City Council to periodically review the annual budget and make adjustment as deemed necessary. DISCUSSION: The City's current adjusted General Fund Budget for FY09-10 shows anticipated resources of $21,226,781. It is recommended that the resource estimate be decreased by $981,135 to $20,245,646. The current approved General Fund appropriations budget equals $20,648,317. It is recommended that this budget be decreased by $1,270,743 to $19,377,574. In addition the use of fund balance reserves for the CIP program is recommended to be reduced by $158,208 to $200,000. These recommended changes in the General Fund estimated resources and appropriations will result in an estimated $30,546,772 in General Fund unreserved fund balance at the end of the fiscal year. Current Budget Amendment Adjusted Budget Resources Annual Revenue $19,821,994 ($934,672) $18,887,322 Use of Fund Balance Reserve 1,404,787 (46,463) 1,358,324 Total Resources $21,226,781 ($981,135) $20,245,646 Total Appropriations 20,648,317 (1,270,743) 19,377,574 Impact to Fund Balance $578,464 $289,608 $868,072 Unreserved Fund Balance @ Beg of FY $31,653,363 $31,653,363 Less Prior Year Encumbrances C/0 (416,339) (416,339) Less Uses of Unreserved Fund Bal (1,762,995) 204,671 (1,558,324) Estimated Unreserved Fund Bal @ End of FY $30,052,493 $494,279 $30,546,772 General Fund Revenues: When the FY09-10 Budget was adopted careful consideration went into the preparation of the revenue estimates. The state of the economy is of major concern to the City of Diamond Bar. In preparation for the mid -year budget review, staff spent a considerable amount of time examining the City's revenues to ensure valid revenue estimates in this time of economic uncertainty. • Property Taxes — At the time the budget was prepared the City was aware that the State would be "borrowing" a portion of the City's property taxes to alleviate some of its cash flow issues. Through the Prop 1A Securitization Program the City was able to receive its normal funding this year. A budget adjustment accounting for this in the amount of $758,200 has been included. Although property values have decreased and foreclosures are on the rise, the City has traditionally made conservative annual property tax revenue estimates. This fiscal year's receipts appear to be mostly in line with the current estimate with the exception of a slight decrease in the Prior Year Property Tax revenue estimate. The adjustment to the Property Tax revenue category is a net increase of $753,200. Other Taxes — Included in the other taxes category are Sales Tax, Transient Occupancy Tax, Property Transfer Tax and Franchise Tax. The poor economy has resulted in lower than anticipated receipts of these revenues. The most significant of which is the drop in sales tax and sales tax compensation revenue. The City's sales tax base is largely reliant on the price of fuel since many of the City's major sales tax producers are service stations. The fluctuation in fuel prices along with the poor economy has affected the City's sales tax revenue. Other Taxes anticipated revenue has been reduced by $581,000. • State Subventions — Motor Vehicle in Lieu (VLF) revenues have been impacted by the downturn in auto sales and vehicle registrations. The adjusted budget numbers reflect new projections received from the League. As a result this category has been reduced by $85,000. From Other Agencies — Last fiscal year the City received a MWD Water Conservation Grant in the amount of $166,888. Since this grant was received for the upgrade to the irrigation system this fiscal year, the related revenue will be recognized this fiscal year, therefore the budget should be amended. There is also a reduction in revenue in the amount of $1,000,000. At the time the budget was completed, it was anticipated that the City would receive funding to complete two studies. This funding will not materialize this fiscal year so the anticipated revenue and appropriation have been removed from the budget. These changes have resulted in a net decrease in anticipated revenue of $833,112. • Fines and Forfeitures — Collections of fines and forfeitures are slightly ahead of projections so the revenue estimate for this category has been increased by $38,000. • Current Service Charges — This category includes various development related fees which have been hit hard by the economy. When the budget was completed an error was made in the reflection of the building and safety revenue estimates and this has been corrected with this budget amendment. Planning and traffic mitigation fees are down due to the poor 2 economy and the lack of development. The changes made to this category results in an overall increase in estimated revenue of $98,750. • Use of Money and Property — Investment yields have remained uncommonly low this fiscal year resulting in lower than anticipated investment revenue. Although this has affected the City's revenue stream the lower yields have resulted in interest savings on the City's outstanding bond issue. The overall change in Use of Money and Property is a reduction of $241,800. • Transfers in — Other Funds — The major change in this due to the reduction in the transfer from the Gas Tax fund for road maintenance activities. Revenues in this fund have been reduced resulting in less funds being available for this purpose. The overall change in this category is a reduction of $83,710. The changes in revenue estimates are outlined in Exhibit A. General Fund Appropriations; When the budget was adopted in June, 2009 the General Fund appropriations equaled $20,346,715 ($19,988,507 plus $358,208) including the transfer for the Capital Improvement Program. Prior to this budget amendment the City Council had authorized additional appropriations of $659,000 for a total of $21,005,715. These additional appropriations consisted of: Description Amount Library Improvements 40,000.00 Irrigation Controller System 576,000.00 Weed Abatement Svcs for LLAD #41 43,000.00 $659,000.00 Since the beginning of the fiscal year, the State has been in turmoil due budget shortfalls. This has placed a huge uncertainty on the City as it strives to have a balanced budget without compromising services to its residents. To combat any resulting losses in revenue, City management has instituted cost savings measures including the freezing of several positions. The mid -year budget amendment formalizes these efforts. The following are the highlights of the changes in the General Fund appropriations: City Attorney — This budget has been reduced by $20,000, due to less than anticipated legal expenditures. • Finance — This department's budget has been reduced by $16,500 to reflect salary/benefit savings to date from the vacant part time Sr. Office Specialist position. • General Government — As mentioned in the revenue discussion, interest rates have been unusually low this fiscal year. This has resulted in a reduction in the cost of debt service on the City's variable rate lease revenue bond issue. As a result the General Government budget has been reduced by $175,000. 3 • Community Development — The Community Development department's budget has been reduced by $31,450 which is primarily due to the Senior Planner position remaining vacant for six months. • Building and Safety — The Building and Safety budget has been increased by $54,320 to correct the budgeting error mentioned in the revenue discussion. • Neighborhood Improvement — This budget has been reduced by $8,700. There are salary/benefit savings due to the Senior Planner vacancy which was offset slightly by increases to overtime wages and fuel. • Community Services Admin — This budget has been reduced by $33,750 which is salary/benefit savings to date from the vacant Admin Assistant position. • Park Operations — This budget has been increased by $2,000 to provide funds for the repair of the vandalized deck on the Sycamore Canyon trail. • Recreation — This budget has been reduced by $28,800. Once again most of the savings is due to the freezing of the Recreation Superintendent position. There is a slight increase of $2,200 in supplies to offset donations received for the D134 Youth program. There is offsetting revenue reflected in the revenue adjustment. • Public Works Admin — This budget has increased $23,350. The increase is due to $25,000 being included for the preparation of a multi-year Capital Improvement Plan. This is offset by salary/benefit savings due to the Sr. Management Analyst position vacancy and an increase in inspection services. • Engineering — The Professional Services —Special Studies line item has been reduced by $1,000,000 due to the lack of funding for the budgeted studies. Plan checking has been increased by $5,250 resulting in an overall reduction in this division of $994,750. • Landscape Maintenance — Vegetation control has been increased by $5,000 to provide funds for services to the newly annexed Crestline area. • Transfer out — LLAD #38 — At the end of FY08-09, LLAD #38 had $46,463 in fund balance reserves which were not included at the time the budget was completed. These reserves will be used to offset some of the General Fund subsidy to this Lighting and Landscape Assessment District. There are brief explanations of all of the adjustments to the General Fund appropriations on page 3 of Exhibit A. 4 Capital Improvement Projects (CIP) and Other Funds: The Mid Year Budget Amendment includes changes to two of the projects in the City's CIP program resulting in a decrease of $450,000. The following are the highlights of these changes: • Slurry Seal/Overlay — Area 6 —There are changes in the funding of this project due to additional Prop 1 B Bond Fund money being available. The funding from the General Fund, Gas Tax Fund and a portion of the Traffic Congestion Relief Fund have been replaced with Prop 1 B funds. • Arterial Slurry Seal — Zone 3 & 4 — There were cost savings realized on this project which freed up $450,000 in Prop 1 B Bond money. The City was able to complete this project within the funding provided by the ARRA — American Recovery & Relief Act. Gas Tax Fund Gas Tax revenues have been reduced by a total of $148,750 due to the reduction in revenue estimate received from the League fiscal consultant. As a result the transfers to other funds were reduced accordingly. The transfer to the CIP Fund has been offset by Prop 1 B Funds and the General Fund will absorb $88,750 in uncovered road maintenance costs. Integrated Waste Management Fund There is a cut in State funding of the Used Motor Oil Block Grant funds. This has resulted in a reduction of $16,850 in revenue. Additionally, the investment earnings revenue estimate was reduced by $6000. Fortunately there are adequate fund reserves in this fund so appropriations remain untouched. Traffic Congestion Relief Fund Traffic Congestion Relief revenues & appropriations have been reduced by $27,451 due to the reduction in revenue estimate provided by the League fiscal consultant. This shortage in funding to the CIP program has been replaced by Prop 1 B Bond Funds. AB2766 — Air Quality Management Fund The current budget includes money to replace two of the City's fleet with hybrid or alternative fuel vehicles. During a training session it was found that there were changes being made to the current rules for the use of these funds which will make the purchase of hybrid trucks more difficult and possibly more expensive. As a result it is requested that this budget be increased by $30,000 to provide funds for the replacement of one of the City's trucks. Membership and Dues has been decreased by $2,800 due to the limitation on funding of the SGVCOG. Prop 1 B Bond Fund In FY08-09, the City received $700,985 in Prop 1 B funds which were not used by the end of the year. Since these funds were allocated by the State for specific projects, the revenue was deemed unearned and deferred to FY09-10. The estimated revenue has been adjusted accordingly. In addition, as mentioned earlier, there were cost savings realized in the amount of $450,000 on the arterial slurry seal program and a portion of these funds were reallocated to the Area 6 — Slurry Seal/overlay project resulting in a net savings of $204,341. CDBG Fund Changes in the CDBG Fund were done to adjust budgets to the contracts approved by the Community Development Commission. The total increase to this fund's revenue and appropriations was $408. CA Law Enforcement Equipment Program Fund Appropriations in this fund have been reduced by $6,960 to $56,646 which represents the amount available for expenditure. LLAD 38 Fund As mentioned earlier, the transfer in from the General Fund in the LLAD #38 Fund has been reduced by $46,463, due to the fact that the district ended FY08-09 with $46,463 in reserves. FINANCIAL IMPACT: General Fund The Mid -Year Budget Amendment includes a decrease in estimated revenue for the General Fund in the amount of $934,672 and a decrease in General Fund appropriations in the amount of $1,428,951($1270,743 — annual and $158,208 in CIP) which are outlined in Exhibit A. Capital Improvement Projects Changes to the Capital Improvement Projects (Exhibit A) list include a changes amounting to a decrease of $450,000. Special Funds Changes to the other funds are outlined in Exhibit A. The following is a brief recap of the changes: Special Funds Gas Tax Fund Integrated Waste Mgt Fund Traffic Congestion Relief Fund AB2766 -Air Quality Mgt Fd Prop 1 B Bond Fund CDBG Fund CA Law Enforcement Pgm Fd LLAD 38 Fund Capital Improvement Projects Fd Total Special Fund Changes General Fund Changes Grand Totals Revenue Appropriations Fund Bal Increase/ Increase/ Net Increase (Decrease) (Decrease) (Decrease) (148,750) (148,750) 0 (22,850) (22,850) (27,451) (27,451) 0 27,200 (27,200) 700,985 (204,341) 905,326 408 408 0 (6,960) 6,960 (48,463) 48,463 (450,000) (450,000) 0 $52,342 ($858,357) $910,699 (934,672) (1,428,951) 494,279 ($882,330) ($2,287,308) $1,404,978 Overall the Mid Year Budget amendment proposes a decrease in Estimated Revenue of $882,330 for all funds and an overall decrease in Appropriations of $2,287,308 for all funds. 6 PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: J _ Finance birictor Assistant Cit nager Attachments: Resolution and Exhibit A - Budget Worksheets RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE FY09-10 MUNICIPAL BUDGET. WHEREAS, the City Council has adopted Resolution No. 2009-19, A Resolution of the City Council of the City of Diamond Bar approving and adopting a budget for the City of Diamond Bar for the Fiscal Year commencing July 1, 2009 and ending June 30, 2010 including maintenance and operations, special funds and capital improvements and appropriating funds for accounts departments, divisions, object and purposes therein set forth (herein referred to as the "Budget"); and WHEREAS, the City Council may choose to amend the Budget from time to time throughout the fiscal year; and and WHEREAS, an amendment to the FY 2009-10 Budget is attached as Exhibit A; and WHEREAS, the Amendment has been presented to the City Council at a City Council meeting; WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The City Council hereby finds and determines that the FY09-10 Annual Budget be amended as set forth in the attached Exhibit A. Section 2. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown on the attached Exhibit. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 2010. Carol Herrera, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2010, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: WAXOWRts Tommye Cribbins, City Clerk of the City of Diamond Bar E Exhibit A CITY OF DIAMOND BAR FY2009-2010 MID YEAR BUDGET AMENDMENT GENERAL FUND Uses of Fund Balance Reserves: Adopted Previous Current Mid Year YTD @ % of 416,339 Budget Adjustments Budget Amendment Adj Budget 01/31/09 Estimate Estimated Resources 50,000 50,000 Library Improvements 40,000 Property Taxes 3,875,000 40,000 3,875,000 753,200 4,628,200 2,407,807 52.02% Other Taxes 5,032,000 54,174 5,032,000 (581,000) 4,451,000 1,956,901 43.97% State Subventions 4,695,000 Transfer out - LLADS 4,695,000 (85,000) 4,610,000 2,259,253 49.01% From Other Agencies 1,215,000 248,153 1,215,000 (833,112) 381,888 172,540 45.18% Fines and Forfeitures 528,900 528,900 38,000 566,900 306,079 53.99% Current Service Charges 1,568,892 2,179,334 1,568,892 98,750 1,667,642 771,065 46.24% Use of Money & Property 1,369,330 810 1,370,140 (241,800) 1,128,340 685,884 60.79% Transfers -In Other Funds 1,537,062 1,537,062 (83,710) 1,453,352 379,354 26.10% Fd Balance Reserves 745,787 659,000 1,404,787 (46,463) 1,358,324 9,150 0.67% Total Estimated Resources 20,566,971 659,810 21,226,781 (981,135) 20,245,646 8,948,033 44.20% Appropriations City Council 177,600 177,600 177,600 86,911 48.94% City Attorney 215,000 215,000 (20,000) 195,000 61,607 31.59% City Manager/City Clerk 1,098,240 1,098,240 1,098,240 539,210 49.10% Finance 454,900 454,900 (16,500) 438,400 237,204 54.11% Human Resources 226,130 226,130 226,130 96,303 42.59% Information Technology 751,000 751,000 751,000 397,507 52.93% General Government 1,546,540 26,500 1,573,040 (175,000) 1,398,040 649,515 46.46% Public Information 519,620 519,620 519,620 288,083 55.44% Economic Development 389,000 389,000 389,000 54,174 13.93% Law Enforcement 5,416,252 5,416,252 5,416,252 2,735,546 50.51% Volunteer Patrol 9,250 9,250 9,250 4,467 48.29% Fire 11,360 11,360 11,360 7,359 64.78% Animal Control 132,000 132,000 132,000 84,662 64.14% Emergency Preparedness 42,140 13,500 55,640 55,640 40,898 73.50% Community Development/Pianning 532,470 532,470 (31,450) 501,020 238,027 47.51% Building & Safety 278,480 278,480 54,320 332,800 163,081 49.00% Neighborhood Improvement 305,600 305,600 (8,700) 296,900 147,713 49.75% Community Svcs Admin 352,650 68,860 421,510 (33,750) 387,760 174,100 44.90% Diamond Bar Center - Operations 866,650 22,340 888,990 888,990 458,619 51.59% Park Operations 900,360 101,400 1,001,760 2,000 1,003,760 567,913 56.58% Recreation 1,681,690 1,681,690 (28,800) 1,652,890 847,453 51.27% Public Works - Admin 612,000 612,000 23,350 635,350 272,108 42.83% Engineering 1,368,150 1,368,150 (994,750) 373,400 178,258 47.74% Road Maintenance 1,210,650 1,210,650 1,210,650 377,687 31.20% Landscape Maintenance 320,485 320,485 5,000 325,485 179,811 55.24% Transfer -Out Other Funds 570,290 427,210 997,500 (46,463) 951,037 389,430 40.95% Total Appropriations 19,988,507 659,810 20,648,317 (1,270,743) 19,377,574 9,277,646 47.88% Excess Resources over Appropriations 578,464 0 578,464 289,608 868,072 (329,613) Fund Bal Reserves @ Beginning of Yr 31,653,363 31,653,363 31,653,363 32,925,528 Available Resources 32,231,827 32,231,827 289,608 32,521,435 32,595,915 Uses of Fund Balance Reserves: Appropriations Carryover 416,339 416,339 416,339 107,611 City Hall Expansion 50,000 50,000 50,000 Library Improvements 40,000 40,000 40,000 9,150 Economic Development 308,000 308,000 0 308,000 54,174 Irrigation Controller System 576,000 576,000 576,000 Transfer out - LLADS 139,634 43,000 182,634 (46,463) 136,171 Transfer out - Self Ins Fd 248,153 248,153 248,153 Transfer out - CIP Fund 358,208 358,208 (158,208) 200,000 358,208 Subtotal 1,520,334 659,000 2,179,334 (204,671) 1,974,663 529,143 Estimated Fd Bal Reserves @ 06/30/10 30,711,493 (659,000) 30,052,493 494,279 30,546,772 32,066,772 10 Exhibit A FY2OO9-2010 MID YEAR BUDGET AMENDMENT GENERAL FUND REVENUES Current Service Charges Building Permit Fees 001-34110 Current Mid Year 209,400 Budget Correction _Account # Budget Amendment Adj Budget Explanation Property Taxes Budget Correction Electrical Permit Fees 001-34130 12,700 Prior Year Property Taxes 001-30100 10,000 (5,000) 5,000 Budget Refinement Misc Property Tax 001-30200 10,000 758,200 768,200 Prop 1A- Securitization Prgm 001-34200 19,950 13,250 753,200 Budget Correction Other Taxes 001-34250 4,650 3,100 7,750 Sales Tax 001-31010 2,300,000 (150,000) 2,150,000 Continued Economic Downturn Sales Tax Comp Fund 001-31011 766,000 (330,000) 436,000 Continued Economic Downturn Transient Occupancy Tax 001-31200 651,000 (76,000) 575,000 Continued Economic Downturn Property Transfer Tax 001-31250 250,000 (25,000) 225,000 Continued Economic Downturn Business License Fees 001-34560 11,000 (581,000) 13,000 State Subventions Business License Delinquency Fees 001-34561 200 800 Motor Vehicle in Lieu 001-31700. 215,000 (55,000) 160,000 Projection provided by League VLF - Property Tax in Lieu 001-31701 4,450,000 (30,000) 4,420,000 Budget Refinement 001-34620 3,000 500 (85,000) Budget Refinement From Other Agencies 001-34640 20,000 5,000 25,000 MWD Water Conservation Grant 001-31955 0 166,888 166,888 Irrigtn System Funding Federal Water Resources Grant 001-31842 1,000,000 (1,000,000) 0 Funding Not Awarded. 98,750 (833,112) Use of Money & Property Fines & Forfeitures Vehicle Code Fines 001-32150 340,000 30,000 370,000 Budget Refinement General Fines 001-32200 20,000 5,000 25,000 Budget Refinement Impound Fees 001-32250 12,000 3,000 15,000 Budget Refinement 1,000 1,000 Actual Receipts 38,000 001-36660 Current Service Charges Building Permit Fees 001-34110 125,650 83,750 209,400 Budget Correction Plumbing Permit Fees 001-34120 10,600 7,000 17,600 Budget Correction Electrical Permit Fees 001-34130 12,700 8,400 21,100 Budget Correction Mechanical Permit Fees 001-34140 8,450 5,650 14,100 Budget Correction Permit Issuance Fees 001-34200 19,950 13,250 33,200 Budget Correction Inspection Fees 001-34250 4,650 3,100 7,750 Budget Correction Plan Check Fees 001-34300 89,750 59,800 149,550 Budget Correction Plan Retention Fees 001-34350 3,500 500 4,000 Budget Refinement Current Planning Fees 001-34430 90,000 (30,000) 60,000 Budget Refinement Business License Fees 001-34560 11,000 2,000 13,000 Budget Refinement Business License Delinquency Fees 001-34561 200 800 1,000 Budget Refinement Engr - Plan Check Fee 001-34610 40,000 7,000 47,000 Budget Refinement Engr - Permit Issuance Fee 001-34620 3,000 500 3,500 Budget Refinement Engr - Inspection Fee 001-34640 20,000 5,000 25,000 Budget Refinement Traffic Mitigation - Engineering 001-34660 150,000 (68,000) 82,000 Budget Refinement 98,750 Use of Money & Property Investment Revenue 001-36100 550,000 (250,000) 300,000 Lower Yields Park & Field Rentals 001-36625 16,330 5,000 21,330 Increased Park Usage Utility Easement Fees 001-36636 0 1,000 1,000 Actual Receipts Donations 001-36660 3,810 2,200 6,010 DB4Yth Donation (241,600) Transfers In - Other Funds Transfer in - Gas Tax Fund 001-39111 1,100,650 (88,750) 1,011,900 Reduced Gas Tax Revenues Transfer in - Prop 1A Safe Parks Act 001-39123 86,000 5,000 91,000 Budget Correction Transfer in - EB Justice Fd 001-39129 55,112 40 55,152 Budget Correction (83,710) Total General Fund Revenue Adjustment ($934,672) IF Exhibit A FY2009-2010 MID YEAR BUDGET AMENDMENT GENERAL FUND APPROPRATIONS Description Account # Current Budget Mid Yr Amendment Adjusted Budget Explanation City Attorney 40099 35,250.00 Budget Refinement (10,800.00) (10,800.00) Sr Planner - Vacancy Prof Svcs - Sp Legal 44021 75,000.00 (30,000.00) 45,000.00 Prof Svcs -Sp Legal Code Enf 44023 30,000.00 10,000.00 40,000.00 Increased Code Enforcement Act. Community Services Admin 5,000.00 (20,000.00) Transfers out - Other Funds Finance 40099 0.00 (33,750.00) (33,750.00) Admin Assistant - Vacancy Salary Savings 40099 0.00 (16,500.00) (16,500.00) PT Sr Office Specialist - Vacancy Park Operations Transfer out - CIP Fund 49250 (16,500.00) 200,000.00 General Government 41200 10,000.00 2,000.00 12,000.00 Repair of Vandalized Deck Rental/Lease - Real Property 42140 934,600.00 (175,000.00) 759,600.00 Bond Interest Savings Recreation (175,000.00) Community DevelopmentlPlanning 40099 (31,000.00) Salary Savings 40099 0.00 (43,150.00) (43,150.00) Sr Planner - Vacancy Professional Svcs 44000 2,000.00 6,700.00 8,700.00 Extended Staff Coverage Prof Svcs - Planning Projects 44250 35,000.00 5,000.00 40,000.00 Sr Planner Coverage Salary Savings 40099 (31,450.00) (5,400.00) Building & Safety CS - Engineering 45221 35,000.00 25,000.00 Contr Svcs - Bldg & Sfty 45201 177,780.00 54,320.00 232,100.00 Budget Correction 18,750.00 Budget Refinement 54,320.00 23,350.00 Neighborhood Improvement Overtime Wages 40020 1,000.00 600.00 1,600.00 Budget Refinement Salary Savings 40099 35,250.00 Budget Refinement (10,800.00) (10,800.00) Sr Planner - Vacancy Fuel 42310 3,500.00 1,500.00 5,000.00 Rising Fuel Prices CS -Vegetation Control 45508 (8,700.00) 97,015.00 Increased Area -Crestline Annextn Community Services Admin 5,000.00 Transfers out - Other Funds Salary Savings 40099 0.00 (33,750.00) (33,750.00) Admin Assistant - Vacancy 225,330.00 (46,463.00) 178,867.00 Budget Refinement (33,750.00) (46,463.00) Park Operations Transfer out - CIP Fund 49250 358,208.00 (158,208.00) 200,000.00 Operating Supplies 41200 10,000.00 2,000.00 12,000.00 Repair of Vandalized Deck (1,428,951.00) 2,000.00 Recreation Salary Savings 40099 (31,000.00) (31,000.00) Rec Supt Vacancy CS - Community Services 45300 97,950.00 2,200.00 100,150.00 DB4Youth Donation (28,800.00) Public Works Admin Salary Savings 40099 (5,400.00) (5,400.00) Sr Mgt Analyst - Vacancy CS - Engineering 45221 35,000.00 25,000.00 25,000.00 Multi Year CIP Plan CS - Inspection 45227 15,000.00 3,750.00 18,750.00 Budget Refinement 23,350.00 Engineering Prof Svcs - Special Studies 44300 1,000,000.00 (1,000,000.00) 0.00 Funding Not Awarded CS - Plan Checking 45223 30,000.00 5,250.00 35,250.00 Budget Refinement (994,750.00) Landscape Maintenance CS -Vegetation Control 45508 92,015.00 5,000.00 97,015.00 Increased Area -Crestline Annextn 5,000.00 Transfers out - Other Funds Transfer out - LLAD #38 49138 225,330.00 (46,463.00) 178,867.00 Budget Refinement (46,463.00) Transfer out - CIP Fund 49250 358,208.00 (158,208.00) 200,000.00 (158,208.00) Total Appropriation Change (1,428,951.00) 12 Exhibit A MID YEAR FY 2009-2010 CHANGES IN CAPITAL IMPROVEMENT PROJECTS Project # Description Current Funding Mid Yr Adj Adj Budget 01410 Slurry Seal/Overlay -Area 6 General Fund 158,208.00 (158,208.00) 0.00 Gas Tax 60,000.00 (60,000.00) 0.00 Measure R Local Return Traffic Congestion Relief Prop 1 B Bond Fund 23909 Arterial Slurry Seal -Zone 3 &4 Prop 1 B Bond Fund ARRA - American Recovery & Relief Act 310,858.00 310,858.00 570,934.00 (27,451.00) 543,483.00 245,659.00 245,659.00 1,100,000.00 0.00 1,100,000.00 450,000.00 (450,000.00) 0.00 1,770,000.00 1,770,000.00 2,220,000.00 (450,000.00) 1,770,000.00 13 Exhibit A Gas Tax Fund Revenues Gas Tax - 2105 Gas Tax - 2106 Gas Tax - 2107 Appropriations Transfer out - General Fund Transfer out - Gas Tax FY 2009-2010 MID YEAR BUDGET AMENDMENT SPECIAL FUNDS CHANGES Current Mid Year Account # Budget Amendment Adj Budget Explanation 111-31705 372,600 (50,750) 111-31710 220,500 (28,300) 001-31720 498,450 (69,700) AB2766 - Air Quality Mgt Fd (148,750) 111-9915-49001 1,160,650 (88,750) 111-9915-49250 60,000 (60,000) Auto Equipment 118-5098-46100 (148,750) 321,850 Reduced Est Provided by League 192,200 Reduced Est Provided by League 428,750 Reduced Est Provided by League 1,071,900 Change In Funds Available 0 Change In Funds Available Integrated Waste Mgt Fund Revenues Used Motor Oil Block Grant 115-31870 25,000 (16,850) 8,150 Cut in State Funding Investment Earnings 115-36100 10,000 (6,000) 4,000 Budget Refinement (22,850) Traffic Congestion Relief Fund Revenues AB2928 - Traffic Congestion Relief 117-31735 570,934 (27,451) 543,483 Reduced Est Provided by League (27,451) Appropriations Transfer to CIP Fund (Slurry Seal - #6) 117-9915-49250 570,934 (27,451) 543,483 Change In Funds Available (27,451) AB2766 - Air Quality Mgt Fd Appropriations Membership & Dues 118-5098-42315 9,800 (2,800) 7,000 SGVCOG Dues Adjustment Auto Equipment 118-5098-46100 70,000 30,000 100,000 Hybrid Vehicle Purchase 27,200 Prop 1B Bond Fund Revenue Prop 1 B Bond Revenue 120-31733 0 700,985 700,985 FYOB-09 Revenue Deferral 700,985 Appropriations Transfer out - CIP CDBG Fund Revenue CDBG Revenue Appropriations Operating Supplies - Sr Pgm Contr - Com Grps - YMCA Child Care Prof Svcs - Administration Equipment Program 120-9915-49250 450,000 (204,341) 245,659 Changes in CIP Funding 125-31630 500,610 408 501,018 Adjust to CDC Contract Amts 408 125-5215-41200 2,412 110 2,522 Adjust to CDC Contract Amts 125-5215-42355 26,702 (81) 26,621 Adjust to CDC Contract Amts 125-5215-44000 21,890 379 22,269 Adjust to CDC Contract Amts Appropriations Misc Equipment 128-4411-46250 63,606 (6,960) 56,646 Budget Refinement (6,960) LLAD 38 Fund Revenue Transfer in - General Fund 138-39001 225,330 (46,463) 178,867 Budget Refinement (46,463) 14 Exhibit A Revenue Transfer in - General Fund Transfer in - Gas Tax Transfer in - Tr Congestion Relief Fds Transfer in - Prop 1 B Bond Fds Appropriations Street Improvements FY 2009-2010 MID YEAR BUDGET AMENDMENT SPECIAL FUNDS CHANGES Current Mid Year Account # Budget Amendment Adj Budget Explanation 250-39001 358,208 (158,208) 200,000 Change in CIP Funding 250-39111 60,000 (60,000) 0 Change in CIP Funding 250-39117 570,934 (27,451) 543,483 Change in CIP Funding 250-39120 450,000 ($204,341) 245,659 Change in CIP Funding/Savings (450,000) 250-64611 4,220,000 (450,000) 3,770,000 Project Cost Savings (450,000) 15 Agenda # 8-1 Meeting Date: 2/16/10 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang TITLE: CONSIDERATION OF DESIGN OF WASHINGTON STREET MINI PARK RECOMMENDATION: Approve Concept Option #3 for the design of Washington Street Mini - Park, as recommended by the Parks and Recreation Commission and City Staff. FINANCIAL IMPACT: It is estimated the construction cost for Concept Option #3 will be $599,000. Operations and Maintenance costs after the park is constructed are estimated to be about $18,000 annually. Staff is seeking State and Federal grants to fund the construction. However, notification to recipients of these grants will not be made until next fall. Staff will request City funds in the 2010/11 FY CIP Budget for Council consideration. If grant funding is awarded, City funding will be reimbursed. BACKGROUND: The City of Diamond Bar purchased a 15,000 sq. ft. vacant parcel of land at the corner of Washington Street and Lincoln Avenue for the purpose of constructing a neighborhood park. City staff has conducted two neighborhood meetings, the first on October 17, 2009 and the second on December 17, 2009, to get input from the residents that live near the park on potential amenities. The City's consultant, David Volz Design, developed three concepts that incorporated all the workable ideas that were presented by the residents. The three concepts were presented at the December 17 meeting, and the consensus among the residents that attended the meeting was for concept option #3, the most passive of the three options. The Parks and Recreation Commission reviewed the three options at their January 28, 2010 meeting and voted unanimously to recommend Option #3 to the City Council for approval. They also voted to recommend that tile decorated by children be built into the rock seat wall as an art element for the park. David Volz will be present at the February 16, 2010 meeting to present the three concepts to the City Council and to respond to questions. The February 16 meeting has been noticed to the residents that live near Washington Street Mini -Park that included concept option #3. A sign has also been posted on the park site advertising the meeting and the sign includes the concept plan. DESCRIPTION OF CONCEPTUAL PLANS (COPIES ATTACHED): Concept Plan #1 (Estimated Construction Cost: $595,000) — Large Turf Area, Picnic Tables, Benches, Tot Lot, Security Lights, Wood Arbor Shade Structure over One Picnic Table, Rock Seat- Walls with children's tiles incorporated, Decomposed Granite Walkways, Split -Rail Fencing, Drinking Fountain, and 96" Box Specimen Tree. Concept Plan #2 (Estimated Construction Cost: $550,000) — Double Half -Court Basketball, No Turf Area, Picnic Tables, Benches, No Tot Lot, Security Lights, Wood Arbor Shade Structure over One Picnic Table, Rock Seat -Walls with children's tiles incorporated, Decomposed Granite Walkways, Split -Rail Fencing, Drinking Fountain, and 96" Box Specimen Tree. Concept Plan #3 (Estimated Construction Cost: $599,000) — Small Turf Area, Gazebo -Style Shade Structure over Two Picnic Tables, Benches, Picnic Tables, Tot Lot, Security Lights, Rock Seat -Walls with children's tiles incorporated, Decomposed Granite Walkways, Split -Rail Fencing, Drinking Fountain, Small Wood Bridge, and 96" Box Specimen Tree. Rock Seat -Walls with children's tiles incorporated (Please see photo below) — The Parks and Recreation Commission voted unanimously to recommend that children's tiles be constructed into the rock seat walls in the park. Children living near the park will have the opportunity to create the tiles prior to construction of the park. Staff will present the tiles to the contractor building the park to be built into the rock seat -wall. Staff estimates this will add two to three thousand dollars to the cost of constructing the park. NEXT STEPS: Upon approval of one of the concept options by the City Council, the consultant will begin work on the construction documents. It should take about 12 weeks for the construction documents to be completed and approved. In the mean time, staff will include the construction costs in the proposed 2010/11 budget for Council consideration. If funding for construction is approved, construction should start in Fall, 2010. Construction could take as much as a year to complete. ATTAC_HMFNV: Concept Options #1, #2 and #3. PRW,A D N REVIEWED BY: WKoge Director of Community Services DROUGHT TOLERANT 11HR11-1, GRASSES AND GROUNDCOVER 1061�1 DECORATIVE ROCK COBBLE PARK MONUMENT SIGN BOULDER (M,) V-1 ,11\CONCRETE CURB REMOVABLE PRECAST 6OLLARDS, II "'COMPOSED GRANITE WALKWAY A. Ilk ILPROPERTYLiNF WASHINGTON STREET MINI -PARK -CITY or DIAMON o BAR ROCKCOBBLE i BIC,9NALE ARBOR .I-:JCTURE WI PICNIC TABLE Wl CHESS BOARDS 7YP) 1QUEON "OLDER URFACNG PLAY EQUIPMENT -riNfi ryp) -�'- OPTION #1 N A OPTION #1 N \/ DROSSES AND �( GRASSES ANO GROVNOCOVER \ �- RNA •. �`�="' _ ��< CONCRETE PAVERS PARK MONUMENT SIGN `: '' ,.' - m5 �=31- _ —96'BOX SPECIMEN TREE :,_ (��4.esn`"' �_ I {' fes. `•xi'. - / r_ ^ SHADE STRUCTURE ��,(� r €•a_' a-ey; cp.' PK.NIC TAKE W/ IF 2. ?� CHESS BOARDS ()YP) PERMEABLE CONCRETE u C _ 1'b;, >` - t PAYERS yse.{„``:.-xc SEATWALL(TYP) DRINKING FOUNTAIN ❑ 1 - �.-=Y'..ga,;..r-« <•`x' s f___� �.f -w _ _ f'OLE(fYP) BOULDER RYPI i I ' DECOMPOSED GRANITE. - WALKWAY / _ - REMOVABLE J - - ,: •�..• PRECAST BOLLARDS PrtUe—TUN. I I \ I WASHINGTON STREET MINI -PARK CITY OF DIAMOND BAR OPTION #2 LIVLZJ oscc�eca aoac it µ SZREE�i c� ESEs srariio��noco A' - � \ 55'ROXSPEriy,uT�_; � \ 1 �• 1 �BEA'C\ , �I tl UELORnTNE(A COBBfE PAP FEN,� ,(4Q).. SPOT1 ?ti� . • `•3! } _• PICNIC TaBLES t �.-• - y-� �'4,' taoaaccEssretE� `,� IH.gN: 1, - -5. V/ASiE RECEPTACLE "I PAMG CKH4AIEMALgp —`ti`l-J"— �•' ; �I i..�F �`� - 1';F� - wucmc�. I � � i. sra_ -- �' �~` ' -i ... � ''<"-•aTwu.mP.i GOnCRETE M1NMITENaNCE��_ - --y` �' ' - k. G__ CURB INSETYiIiHCO8BLE9� �/r;� 'J•� >U :�. I'.,, GR4NlTE WgUryygY 1 i�r LPROPERTYLAN " WASHINGTON C I T Y D F D A M N S GREET MINI -PARK OPTION #3 4* Washington Street Mini -Park City of Diamond Bay 4011 I O-60li lbe%14111 andscape Architects awci Parr, PLawK6rs DROXHT TNODLGERAONUTNDO"M GRASSESARDVER BNCH — WOUOHRI BOMDER 96'EIGXSPECIMENTREE S'. WITH CHUNK CLASS \GAIII IL n! i hh� � ri r � - � I I G DECORATIVERGICI(COBBILE TURF ROCKWALL VWCOMWLINITY- P"m, TILES CON CRETE "A CURB NSEl T=: DECOMPOSED GRANITE WALKWAY REMOVABLE PRECAST PROPERTY UNE ROCK COBEqj!�, BOSWALE PRECAST OR PVC RAIL PENCE XArON r4MAG ��, Il sk},-`� ,�- sa'-----PtNrTABLES (AGA ACCESSIBLE) WASTE RECEPTACLE XArON r4MAG CONCRETE PAYING W 4 LOR W HAND mi -as -119CK"EATWALL(TYP) 'l,Af. NO rk.L V. -.r. Park Amenities: • Traditional Deck Play structure • Rubberized Play surface • Sand Play area • Stone paving • Stone seat walls • Picnic Tables • Chess Tables • Park Monument sign w/ recycled chunk glass wall • Rock Garden Bio-swales & Boulders • BBQs • 3 Rail Fence • Security Lighting • Drinking Fountain • Benches Washington Street Mini -Park .�.�a 104s��ill La"scape Rrrkitec-s awd PROZ PLanwtrs Character Concept: ro T Washington Street Mini -Park f',r ►a�1� ii 101w, lbesigw Lands �q,G hrrhitrc*s akd Fnrh ilaxiatrs Play .Equipment: ■ Traditional Play Equipment ■Rock Climbing Boulder ashangton Street Mini -Park' L-9n,A Op Aver tVtl aind PaM PLawLLers Park Monument Concept: Washington Street Mint Park L.�VKI�CQ�,C A✓CYIL�CGtr QN-G{ PQYR VLQvtItiIYS rim Tiles by children front the neighborhood r h �f* Washington Street Mini -Park y - �-h-v i 061w, l.aKi caTtArchittct—,RVOParte,Ata�unLrs Children's handprints Washington Sheet Mini -Park Demigla 1.17n„�i;cCtf,t:4rcrlittcts an,� Pant?lannGrs S l 6 p Fra i l Washington Sheet Mini -Park Demigla 1.17n„�i;cCtf,t:4rcrlittcts an,� Pant?lannGrs Agenda # 8.2 Meeting Date: Feb. 16, 2010 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man 6( TITLE: City Council Appointment of 2010 Parks and Recreation, Planning and Traffic and Transportation Commissions RECOMMENDATION: Ratify Council Appointments. FINANCIAL SUMMARY: None. BACKGROUND/DISCUSSION: The City of Diamond Bar currently has three standing commissions: Parks and Recreation Commission, Traffic and Transportation Commission and Planning Commission which serve in an advisory capacity to the City Council. City Council Members are authorized to appoint one individual each to these commissions, to serve a two-year term. Upon the end of each term, Council Members may choose to reappoint standing commissioners or choose new appointees. Attached are the proposed appointees. February 29, 2010 marks the end of the current term. At this time, it is appropriate for the City Council to make their Commission appointments for the next two years. dPRPAREID BY: Ll Tommye Cribbins, City Clerk Attachment REVIEWED BY: 0)6) David Doyle, Assf. City Manager Mayor Carol Herrera: Benny Liang - Parks and Recreation Commission Kevin House — Traffic and Transportation Commission Jack Shah — Planning Commission Mayor Pro Tem Steve Tye Lew Herndon — Parks and Recreation Commission Jimmy Lin — Traffic and Transportation Commission Kathleen Nolan — Planning Commission Councilmember Ling -Ling Chang: Dave Roberto — Parks and Recreation Commission Ted Carrera — Traffic and Transportation Commission Tony Torng — Planning Commission Councilmember Ron Everett Dave Grundy — Parks and Recreation Commission Liana Pincher - Traffic and Transportation Commission Steve Nelson — Planning Commission Councilmember Jack Tanaka Ted Owens — Parks and Recreation Commission Kenneth Mok — Traffic and Transportation Commission Kwang Ho Lee — Planning Commission TO: CITY CLERK FROM: , DATE: 2-1 t � 12-6 1 O ADDRESS: 100� C�j� � PHONE:�Jqt ORGANIZATION: AG ENDAWS UBJ ECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. This document is a public record subject to disclosure unde