HomeMy WebLinkAbout12/01/200901i -, of
Diamond Bar
City Council Agenda
Tuesday, December 1, 2009
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Ron Everett Carol Herrera
Mayor Mayor Pro Tem
Wen P. Chang Jack Tanaka Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney Michael Jenkins City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 1, 2009
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Next Resolution No. 2009-42
Next Ordinance No. 03 (2009)
6:30 p.m.
Mayor
Monsignor James Loughnane
St. Denis Catholic Church
Council Members Chang, Tanaka,
Tye, Mayor Pro Tem Herrera, Mayor
Everett
Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
POST ELECTION PROCEDURES
2.1 Adopt Resolution No. 2009 -XX: Reciting the Fact of the General
Municipal Election held on November 3, 2009, Declaring the Result
and Such other Matters as Provided by Law.
Recommended Action: Adopt.
Requested by: City Manager
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
December 1, 2009 Page 2
2.2 Administration of Oath of Office to Council Member Elect Ling -Ling
Chang, Ron Everett and Steve Tye.
2.3 Presentation to Retiring Council Member Wen Chang.
3. CITY COUNCIL REORGANIZATION
3.1 Selection of Mayor
3.2 Selection of Mayor Pro Tem
3.3 Presentation to Outgoing Mayor Ron Everett
Recess/Reception
Reconvene
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and -give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Candy Cane Craft Fair — December 5, 2009 — 10:00 a.m. to 4:00 p.m.,
Diamond Bar Center, 1600 Grand Ave.
5.2 Planning Commission Meeting — December 8, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 Traffic and Transportation Commission Meeting — December 10, 2009 —
7:00 p.m., AQMD/Government Center Hearing Board Room, 21865
Copley Dr.
5.4 City Council Meeting — December 15, 2009 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
December 1, 2009 Page 3
5.5 Christmas Holiday — December 24 and 25, 2009 - City Offices will be
closed in observance of the Christmas Holiday. City Offices will re -open
Monday, December 28, 2009 at 7:30 a.m.
5.6 Holiday Tree Curbside Collection Program — December 26, 2009 through
January 15, 2010. Trees free of decorations and flocking may be left at
the curb for free pickup during this period. Any tree over 6 ft. must be cut
in half.
5.7 New Year's Holiday — January 1, 2010 — City Offices will be closed Friday,
January 1, 2010 in observance of the New Year's Holiday. City Offices
will re -open Monday, January 4, 2010 at 7:30 a.m.
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of November 17, 2009 —
Approve as submitted.
6.2 Parks and Recreation Commission Minutes — Regular Meeting of
October 22, 2009 - Receive and file.
6.3 Ratification of Check Register — Dated November 12, 2009 through
November 24, 2009 totaling $788,123.36.
Requested by: Finance Department
6.4 Treasurer's Statement - Month of October 2009 and Revised
Treasurer's Statements of June, July, August and September 2009.
Recommended Action: Approve.
Requested by: Finance Department
6.5 Second Reading of Ordinance No. 02(2009): An Ordinance Amending
Title 8, by Adding Chapter 8.14 Water Conservation Landscaping to
the Diamond Bar Municipal Code.
Recommended Action: Adopt.
Requested by: Community Development Department
6.6 Approval of Recertification Applications for Tree City USA (Ninth
Year) and Tree City USA Growth Award (Fifth Year) for 2009.
Recommended Action: Approve.
Requested by: Community Services Department
December 1, 2009
Page 4
6.7 Adopt Resolution No. 2009 -XX: Approving the Application for Grant
Funds for the Environmental and Enhancement Mitigation (EEM)
Program Under Section 164.56 of the Streets and Highways Code for
the 2009-2010 Diamond Bar Urban Reforestation Project Along State
Route 57/60 Freeway Corridor.
Recommended Action: Adopt.
Requested by: Public Works Department
6.8 (a) Award of Contract to Iteris Inc. for Implementation of Real Time
Video Capability for Use with the Traffic Management System in the
Amount of $71,580.60.
Recommended Action: Award.
(b) Approval of the Purchase of a HP Proliant High Performance
Server from Hewlett Packard (HP) for Use in the Traffic Management
System and Appropriation of $1,200 in Proposition A Funds.
Recommended Action: Approve and Appropriate.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 Approval of Modifications for Diamond Ride (Dial -a -Cab) Program
Recommended Action: Approve Modifications.
Requested by: Public Works Department
RECESS TO REDEVELOPMENT AGENCY:
1. CALL TO ORDER: Chairman Tye
ROLL CALL: Agency Members Chang, Everett, Herrera, VC
Tanaka, C/Tye
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public
to directly address the Agency on Consent Calendar items or matters of
interest to the public that are not already scheduled for consideration on this
agenda. Although the Redevelopment Agency values your comments,
December 1, 2009
3.
4
Page 5
pursuant to the Brown Act, the Agency generally cannot take any action on
items not listed on the posted agenda. Please complete a Speaker's Card and
give it to the Agency Secretary (completion of this form is voluntary) There is
a five-minute maximum time limit when addressing the Redevelopment Agency.
CONSENT CALENDAR:
3.1 Redevelopment Agency Minutes — Annual Meeting of May 5, 2009 —
Approve as submitted.
3.2 Treasurer's Statement - April 1, 2009 through October 31, 2009 —
Approve as submitted.
REDEVELOPMENT AGENCY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
5. AGENCY MEMBER COMMENTS: Items raised by individual Agency
Members are for Agency discussion. Direction may be given at this
meeting or the item may be scheduled for action at a future meeting.
ADJOURN REDEVELOPMENT AGENCY MEETING:
RECESS TO PUBLIC FINANCING AUTHORITY:
CALL TO ORDER: Chairman Everett
ROLL CALL: Authority Members Herrera, Tanaka, Tye,
VC/Chang, C/Everett
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Authority on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the Public Financing Authority values your comments, pursuant to the
Brown Act, the Authority generally cannot take any action on items not listed on
the posted agenda. Please complete a Speaker's Card and give it to the
Authority Secretary (completion of this form is voluntary). There is a five-minute
maximum time limit when addressing the Public Financing Authority.
3. CONSENT CALENDAR:
3.1 Public Financing Authority Minutes — Regular Meeting of May 5, 2009 —
Approve as submitted.
December 1, 2009 Page 6
3.2 Treasurer's Statement — April 1, 2009 through October 31, 2009 -
Approve as submitted.
4. PUBLIC FINANCING AUTHORITY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
5. AUTHORITY MEMBER COMMENTS: Items raised by individual
Authority Members are for Authority discussion. Direction may be given at
this meeting or the item may be scheduled for action at a future meeting.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING:
RECONVENE CITY COUNCIL MEETING:
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 2.1
Meeting Date: Dec. 1, 2009
AGENDA REPORT
VIA: James DeStefano, City Man .� e,
TITLE: Adoption of Resolution No. 2009 XX Declaring the Results of the November 3, 2009
General Municipal Election
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2009 -XX: RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE
GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 3, 2009, DECLARING THE RESULT
AND SUCH OTHER MATTERS AS PROVIDED BY LAW.
FINANCIAL IMPACT:
None
BACKGROUND:
The City conducted its General Municipal Election for three City Council vacancies on November 3,
2009. With the exception of nomination of candidates, all aspects of the election were administered
by the Los Angeles County Registrar -Recorder/ County Clerk on behalf of the City. The Registrar -
Recorder certified the results of the election on November 24, 2009, which indicates that Ling -Ling
Chang, Ron Everett were duly elected for the term of four years and that Steve Tye was duly re-
elected for the term of four -years.
Adoption of the Resolution will ratify the results certified by the Los Angeles County Registrar-
Recorder/County Clerk on the City's behalf. Further, it would complete the election process and allow
for the newly -elected Council Members to receive the Oath of Office and begin their four-year terms
of office.
PREPARED BY: Tommye Cribbins , City Clerk
REVIEWED-�
1
David Doyl std tanager
Attachments: Resolution No. 2009 -XX
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 3,
2009 DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of Diamond Bar,
California, on Tuesday, November 3, 2009, as required by law; and
WHEREAS, Notice of the election was given in time, form and manner as provided by law; that voting
precincts were properly established; that election officers were appointed and that in all respects the election
was held and conducted and the votes were cast, received and canvassed and the returns made and declared in
time, form and manner as required by the provisions of the Elections Code of the State of California for the
holding of elections in general law cities; and
WHEREAS, the County Election Department canvassed the returns of the election and has certified the
results to this City Council, the results are received, attached and made a part hereof as "Exhibit A".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the whole number of votes cast in the precincts except absent voter ballots was
2935;
That the whole number of absent voter ballots cast in the City was 2896, making a total of 5831 votes
cast in the City.
SECTION 2. That the name of persons voted for at the election for Member of the City Council are as
follows:
STEVE TYE
LUCY HUANG
LING -LING CHANG
S.DHAND
DAVID T. LIU
ROBERT L. VELAZQUEZ
RON EVERETT
SECTION 3. That the number of votes given at each precinct and the number of votes given in the City
to each of the persons above named for the respective offices for which the persons were candidates were as
listed in Exhibit "A" attached.
SECTION 4. The City Council does declare and determine that: Ling -Ling Chang was elected as a
Member of the City Council for the full term of four years; Ron Everett was elected as a Member of the City
Council for the full term of four years; and Steve Tye was elected as a Member of the City Council for the full
term of four years.
SECTION 5. That the City Clerk shall enter on the records of the City Council of the City, a statement
of the result of the election, showing: (1) The whole number of votes cast in the City; (2) the names of the
persons voted for; (3) The number of votes given at each precinct to each person; and, (4) The total number of
votes given to each person.
SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons so elected
a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to
each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have
them subscribe to it and file in the office of the City Clerk. Each and all of the persons so elected shall then be
inducted into the respective office to which they have been elected.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it
into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 1st day of December, 2009.
Ron Everett, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was Passed, Approved and Adopted at a regular meeting of the City Council of the City of Diamond
Bar held on the 1st day of December, 2009, by the following Roll Call Vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
COUNTY OF LOS ANGELES
REGISTRAR-RECORDER/COUNTY CLERK
i 12400 Imperial Hwy. - P.O. Box 1024. Norwalk, California 90651-1024 —www.lavote.net
DEAN C. LOGAN
Registrar-Recorder/County Clerk
November 23, 2009
Ms. Tommye A. Cribbins, City Clerk
City of Diamond Bar
21825 Copley Drive
Diamond Bar, California 91765
Dear Ms. Cribbins:
Enclosed are the Official Canvass Certificate and the Official Statement of Votes Cast by precinct
for the Diamond Bar City General Municipal Election to be held with the Consolidated Elections
on November 3, 2009.
Please call the Election Coordination Section at (562) 462-2632, if you have any questions.
Sincerely,
44R�
DEAN C. LOGAN
Registrar-Recorder/ounty Clerk
Enclosures
Canvass Certificate
Official Statement of Votes Cast
S BCS Dlq Urs 11109
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A76&aw—
Certificate of the Canvass of the Election Returns
I, DEAN C. LOGAN, Registrar-Recorder/County Clerk of the County of
Los Angeles, of the State of California, DO HEREBY CERTIFY that pursuant to the
provisions of Section 15300 et seq. of the California Elections Code, I did canvass the
returns of the votes cast for each elective office and/or measure for
at the Consolidated Elections, held on the 3rd day of November, 2009.
I FURTHER CERTIFY that the Statement of Votes Cast, to which this certificate
is attached, shows the total number of ballots cast in said jurisdiction and the whole
number of votes cast for each candidate and/or measure in said jurisdiction in each
of the respective precincts therein, and that the totals of the respective columns and
the totals as shown for each candidate and/or measure are full, true and correct.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal this
23rd day of November, 2009.
SorORDERI%
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DEAN C. LOGA
Registrar-Recorder/Couy Clerk
County of Los Angeles
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3
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 17, 2009
CALL TO ORDER: Mayor Everett called the Regular City Council
meeting to order at 6:38 p.m. in The Government Center/SCAQMD Auditorium, 21865
Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Diamond Ranch High School ASB President Sarah
Jimenez, led the Pledge of Allegiance.
INVOCATION: None given.
ROLL CALL: Council Members Wen Chang, Jack Tanaka, Steve
Tye, Mayor Pro Tem Carol Herrera and Mayor Ron Everett.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director, Linda
Magnuson, Finance Director; Greg Gubman, Community Development Director; Ryan
McLean, Assistant to the City Manager; Marsha Roa, Public Information Manager;
Kimberly Molina, Associate Engineer; Anthony Santos, Management Analyst; Cecilia
Arellano, Public Information Coordinator; Lauren Hildago, Public Information Specialist;
and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 The City Council presented Certificates of Recognition to the ASB
students at Diamond Ranch High School who went above and beyond
ASB leadership by assisting staff in releasing students in an orderly
manner to their parents and, placing the school before themselves by
keeping students safe during the recent fires. Robin Roca, ASB Advisor
and Principal Principe were also introduced. Assemblyman Curt
Hagman's office also presented Certificates of Recognition.
1.2 M/Everett spoke about the many accomplishments that C/Chang has
accomplished during his time on the City Council. C/Chang will be retiring
as of December 1St after 12 years of service to the City. M/Everett then
called up the following representatives who made presentations to
C/Chang: Pat Fabio, representing Congressman Gary Miller presented a
Certificate; Jody Roberto, representing Senator Bob Huff presented a
Certificate; Ronnie Guyer representing Assemblyman Van Tran presented
a Certificate; Ed Graham, representing Assemblyman Curt Hagman
presented a Certificate; Dickie Simmons representing Supervisor Don
Knabe, presented a plaque; Peter Kim, Senior Assistant to Michelle Steel,
State Board of Equalization presented a Certificate; President Dr. Michael
Ortiz, Cal Poly Pomona presented a Certificate with a designation of
Tuesday, November 17, 2009 as Wen P. Chang Day; Helen Hall,
NOVEMBER 17, 2009 PAGE 2 CITY COUNCIL
President, Walnut Unified School District Board of Trustees presented a
Certificate; President Dr. Philip Pumerantz, Western University of Health
Sciences; Roseanne Bader, Board of Trustees Board Member, Mt. San
Antonio College presented a Certificate; Capt. Dave Halm, County of Los
Angeles Sheriff's Department presented a plaque; Assistant Fire Chief
Van Mark Madrigal, County of Los Angeles Fire Department presented a
Certificate; Charles Cable, Board Member, American Red Cross, San
Gabriel Pomona Valley Chapter, presented a Certificate and gift; Mayor
Mary Su, City of Walnut presented a Certificate; Mayor Peter Rogers, City
of Chino Hills presented a Certificate; Ted Ebenkamp, Vice President,
Allen Wo and Ling -Ling Chang, Walnut Valley Water District presented a
Tile; Yvonne Yen, Chairwoman -Elect, and Heidi Gallegos, Executive
Director, Regional Chamber of Commerce — San Gabriel Valley presented
a plaque; Joseph Hsu, DB Chinese-American Association; Rick Rogers,
Board Member, DB Friends of the Library presented a plaque and
announced donation of several new DVD's in Mr. Chang's honor; Ron
Clarke, Executive Director, Pacific Crest Drum and Bugle Corps presented
drum sticks; Reyna Del Haro, Kaiser Permanente presented a Certificate;
Heidi Kwok, President, Sino -American CPA Association; Maggie Yen,
President, Global Federation of Chinese Business Women Association
presented a Plaque; Patsy Wilson, President, Diamond Bar Seniors Club
presented a Plaque and Scroll; Woo -Shing Sheh, Advisor, DB Evergreen
Senior Club presented a glass statue to founder, Wen Chang; Jack Shah,
representing Sunshine Seniors Association presented a Plaque making
Wen Chang an honorary member; Mei-Lein Chang presented her
husband, Council Member Wen Chang with a floral bouquet and heartfelt
comments. She also presented floral arrangements to M/Everett,
MPT/Herrera, C/Tye and C/Tanaka as thanks for supporting Council
Member Chang during his 12 years of service.
MPT/Herrera, C/Tanaka, C/Tye and M/Everett spoke about the many
remembrances that they have working with C/Chang and the numerous
accomplishments that he has been a part of.
M/Everett then presented to C/Chang on behalf of the City Council with a
commemorative Crystal Paperweight with the following inscription:
Wen P. Chang
Mayor 1999, 2002 and 2005
Council Member 1997 to 2009
In recognition of your leadership, dedication and vision for the prosperity
of the City of Diamond Bar
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS: None Offered.
NOVEMBER 17, 2009 PAGE 3 CITY COUNCIL
2
5
RESPONSE TO PUBLIC COMMENTS: None
SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — November 19, 2009 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.2 Planning Commission Meeting — November 24, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 Thanksgiving Holiday — City Offices will be closed Thursday and Friday,
November 26 and 27, 2009 in observance of Thanksgiving. City offices
reopen Monday, November 30, 2009 at 7:30 a.m.
5.4 City Council Meeting — December 1, 2009 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
CONSENT CALENDAR: C/Tye moved, C/Chang seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera
M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES - Regular Meeting of November 3, 2009 —
Approved as submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
Meeting of September 22, 2009.
6.3 RATIFIED CHECK REGISTER — Dated October 29, 2009 through
November 11, 2009 totaling $815,755.14.
6.4 APPROVED TREASURER'S STATEMENT — Month of September 2009.
6.5 APPROVED NOTICE OF COMPLETION FOR SUNSET CROSSING AND
PROSPECTORS ROAD TRAFFIC CALMING PROJECT.
6.6 APPROVED EXONERATION OF SURETY BOND NO.
TM5053846/6398501 POSTED BY BROOKFIELD DIAMOND BAR
VILLAGE LLC FOR TRACT 62482 (VANTAGE TOWNHOMES) TO
COMPLETE MANHOLE INSTALLATION FOR STORM DRAIN PD 1747.
NOVEMBER 17, 2009 PAGE 4 CITY COUNCIL
6.7 a) AWARDED DESIGN SERVICES CONTRACT FOR RESIDENTIAL
AREA 6 ROAD MAINTENANCE (CAPE SEAL) PROJECT TO AAE, INC.
IN THE AMOUNT OF $39,502 AND AUTHORIZED A CONTINGENCY
AMOUNT OF $4,000 FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$43,502.
b) AWARDED CONSTRUCTION ADMINISTRATION SERVICES
CONTRACT FOR RESIDENTIAL AREA 6 ROAD MAINTENANCE (CAPE
SEAL) PROJECT TO ONWARD ENGINEERING IN THE AMOUNT OF
$39,990 AND AUTHORIZED A CONTINGENCY AMOUNT OF $4,000
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER
FOR A TOTAL AUTHORIZATION AMOUNT OF $43,990.
7. PUBLIC HEARINGS:
7.1 FIRST READING OF ORDINANCE NO. OX (2009): AN ORDINANCE
AMENDING TITLE 8 BY ADDING CHAPTER 8.14, "WATER
CONSERVATION LANDSCAPING" TO THE DIAMOND BAR MUNICIPAL
CODE.
CDD/reported that the Ordinance was prepared in accordance with AB
1881 aka The Water Conservation and Landscaping Act of 2006. AB
1881 mandates all local agencies to adopt a model water efficiency
landscape ordinance which was prepared by the California Department of
Water Resources; or, as an alternative to adopting the model ordinance
cities may adopt their own ordinance that is at least as effective in
conserving water as the model ordinance. The legislation mandates that
cities do so no later than an effective date of January 1, 2010. Staff opted
to prepare its own ordinance because it found the State's model ordinance
to be overly broad and that it could pose undue burdens on D.B.
homeowners. Water conservation landscape regulations are not new to
D.B. and the new ordinance is, in essence, an update to the current
landscape regulations that were adopted in 1998. Compliance with the
ordinance will be mandatory for new residential and non-residential
construction and major additions for existing landscapes that are larger
than one contiguous acre. The ordinance provides criteria to help reduce
water consumption on those properties. He elaborated on the terms used
in the ordinance. The water budget is the amount of water allowed to be
used to irrigate a landscaped area which is calculated based on a formula
that takes into account local climate factors. This ordinance reduces the
water budget for a landscape project by 12'/2% below the current
mandated regulations, an approach similar to the energy efficiency
requirements in the California Building Code which periodically mandates
increasing energy efficiency benchmarks for new construction. The term
water wise plant is the same as a more common term known as "drought
tolerant". Water wise is the definition that classifies plants on their water
NOVEMBER 17, 2009 PAGE 5 CITY COUNCIL
LV
consumption to help a landscape architect group plants with similar water
requirements and to then require irrigation systems with different zones
appropriate to the different groupings. To keep within the calculated water
budgets, landscape plants will need to increase the use of water wise
plant material and reduce the use of turf. For example, for commercial
projects turf will need to be reduced to nearly zero and for residential
projects the use of turf and otherwise non -water wise plant materials will
be limited to 40% of the total landscaped area. The draft ordinance is a
simple document that complies with the new State law. The ordinance will
produce real benefits by helping to reduce water consumption in the State
and result in long-term cost savings to property owners.
MPT/Herrera asked if staff would be removing turf in the City's medians to
comply with the new ordinance.
CDD/Gubman stated that the ordinance pertains to new or altered
landscape projects that are subject to discretionary review which
effectively exempts existing medians. However, should the City conduct
refurbishment projects in any of the existing medians it would then be
subject to the ordinance's requirements.
M/Everett opened the Public Hearing.
With no one present who wished to speak on this matter, M/Everett closed
the Public Hearing.
C/Chang emphasized that it is everyone's responsibility to conserve water.
This matter is not a concept and requires action and the City should call
upon everyone to conserve water. Although too many regulations are not
always palatable, they are necessary and in his opinion, this is a good
ordinance.
C/Chang moved, C/Tanaka seconded, to approve for First Reading by
Title Only, and Waive Full Reading of Ordinance No. OX (2009). Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
COUNCIL CONSIDERATION: None
Chang, Tanaka, Tye,
MPT/Herrera, M/Everett
None
None
NOVEMBER 17, 2009 PAGE 6 CITY COUNCIL
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Chang thanked all who attended tonight's meeting to support his retirement
and honor his service on behalf of the City Council and the City of Diamond Bar.
He thanked the current and past City Council Members and staff for their support
as well. He also thanked all the residents for their support through the years that
he has spent on the City Council. He has enjoyed serving D.B. and helping
ensure a better quality of life for all residents.
C/Tanaka reported on the many events he attended including: The City's
Veteran's Recognition ceremony; the Indian New Year's Celebration dinner and
program; the 6t 7th and 8t" grade dance hosted by the City; DB 4 -Youth in
Action and DBHS Leo Club; LED Christmas light exchange; Diamond Bar
Community Foundation Gala; Eagle Court of Honor for Brad Pavey, Troop 755.
He then announced that the DBHS Brahma Foundation will hold its performing
arts program dinner/fundraiser on Friday, December 4 at Royal Vista Golf
Course. Lastly, he recommended that tonight's meeting be adjourned in honor of
Council Member Chang.
C/Tye asked residents to remember how grateful the City is for C/Chang's
service to the community, how much the City appreciates his leadership as
mayor and the 12 years he has served on the Council and how much the City
appreciates C/Chang for being a role model to all of the residents of D.B. and
beyond. He thanked C/Chang for all he has done for D.B. and wished him
Godspeed in his future plans.
MPT/Herrera began by congratulating the winners of the recent election. She
said it was wonderful to see almost 200 people join tonight's City Council
meeting to thank C/Chang for his 12 years of service to the community. She is
personally grateful to him for his business advice when the Diamond Bar Center
was built. The City talked about selling bonds and C/Chang recommended that
the City purchase a cap for the interest rate which was something other Council
Members had not considered. That recommendation saved the City a great deal
of money. She thanked C/Chang for suggesting that the City negotiate with
AQMD for a better lease rate. She stated that C/Chang has made a number of
contributions over the years that has enhanced D.B. and thanked him for his
service and wished him well.
M/Everett thanked C/Chang for his service to D.B. and quoted from the
newspaper article about C/Chang and his early years. The City Council joins
with all who were present this evening in celebrating the service of C/Chang to
the City of D.B.
ADJOURNMENT: With no further business to conduct, M/Everett
adjourned the Regular City Council meeting at 8:45 p.m. in recognition of the
Thanksgiving Holiday and honor of retiring City Council Member Wen P. Chang.
NOVEMBER 17, 2009 PAGE 7 CITY COUNCIL
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2009.
MAYOR
CITY OF DIAMOND BAR Agenda No. 6.2
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER
HEARING BOARD ROOM
Diamond Bar, CA 91765
OCTOBER 22, 2009
CALL TO ORDER:
Chairman Herndon called the Parks and Recreation Commission meeting to order at
7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL: Present: Commissioner Benny Liang, Ruth Low, Ted
Owens, Vice Chairman Dave Grundy, and Chairman
Lew Herndon.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Supervisor; Lorry Meyer,
Recreation Specialist; and Marcy Hilario, Senior
Administrative Assistant.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose.
1. CONSENT CALENDAR
1.1 Approval of Minutes for the September 24, 2009 Regular Meeting.
VC/Grundy moved, C/Owens seconded, to approve the September 24,
2009 regular Meeting Minutes as presented. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Owens, VC/Grundy,
Chair/Herndon
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: Liang, Low
ABSENT: COMMISSIONERS: None
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
RS/Murphey reiterated to C/Owens that youth basketball is held on
Saturday beginning in January and there is a discount for a second child.
Adult basketball is held on Sunday. Games start at 6:00 p.m. and the last
OCTOBER 22, 2009 PAGE 2 P&R COMMISSION
game starts at 9:00 p.m. at South Point. At D.B.H.S., games start at 1:00
p.m. with the last game starting at 8:00 p.m.
VC/Grundy asked if the recent fires affected excursions scheduled in that
area. CSD/Rose responded to VC/Grundy that the Oak Grove fire
stopped at the road before it reached any apple orchards.
C/Owens asked what the criteria was for receiving grant funds from
Proposition 84 Statewide Park Grant Program. CSD/Rose responded that
the primary eligibility issue is the amount of available park space. The
website features a user-friendly map that allows cities to identify locations
of proposed improvements and the map creates a radius of about one-half
mile. If there are any parks or recreational space within that one-half mile
radius, chances of being funded are extremely slim. School sites and
open space areas are eligible.
a) POWER POINT PRESENTATION ON SENIOR PROGRAMS —
CSS/Meyer reported on events, seminars and speakers the City
provides to the seniors.
Chair/Herndon asked what the average age of participants is.
CSS/Meyer responded to Chair/Herndon that the main age for
participants was about 75; however, the program is available to
residents age 55 and over. Last year she lost more 80 and 90 year old
participants than in past years.
VC/Grundy thanked CSS/Meyer and staff for the Power Point
presentation because it is a great way of adding information to the
written reports. As a recipient of these presentations he is learning
much more about the programs the City offers.
Chair/Herndon asked if there was any interest in inter -generational
programs for the seniors. CSS/Meyer said she tried such a program;
however, the seniors that frequent the center are pretty single-minded
in terms of social events.
2.2 PARKS REPORT — PMS/Jordan — Power Point Presentation on Ronald
Reagan Park
Chair/Herndon asked if there was better material than aluminum for the
trash cans and PMS/Jordan explained that aluminum is more economical.
There are better alternatives such as pre -cast concrete and steel;
however, the problem is that these better alternatives are more
susceptible to vandalism.
Chair/Herndon asked how long it takes to make park repairs. PMS/Jordan
responded that as quickly as staff's work plan permits. Chair/Herndon felt
the City would get a lot more use for Starshine Park if it had more trees
and an appearance similar to Ronald Reagan Park. C/Low said she
would like to see more benches.
OCTOBER 22, 2009 PAGE 3 P&R COMMISSION
b) SCHEDULE PARK WALK-THROUGHS
VC/Grundy suggested the schedule resume in January. C/Low felt the
trails should be included. Chair/Herndon said Monday and Friday
mornings are preferable. C/Owens said that mid-morning any day of the
week is good for him and he would like to visit Pantera and Peterson
Parks. C/Liang said he would like to visit Sycamore Canyon Park on
Friday. VC/Grundy said he would be happy to visit any remaining parks
on a day that he could fit into his schedule in January. C/Low said she
would be available on alternative Fridays and she would visit any park(s).
2.3 CIP Projects — CSD/Rose
a) Sycamore Canyon Trail — Phase III — Under construction.
b) Sycamore Canyon Park Trail — Phase IV — Building and Safety has
revised the plans; the geotechnical engineer is still going through
the plans and as soon as he completes his work the project will go
out to bid with completion slated for June 30, 2010.
c) Sycamore Canyon Park Building ADA Retro -fit — Phase IV — Work
commenced the week of October 12. The official timeframe should
take the project into January 2010 but the contractor has a goal to
complete the work prior to the Christmas Holiday.
d) Washington Street Mini -Park Design — The neighborhood meeting
was held at the mini park last Saturday with about 35 neighborhood
residents in attendance. The meeting lasted about two hours and
staff was presented with some very, very good ideas. Discussion
included a tot lot, walking path with benches, fencing between the
park and the two streets (Lincoln and Washington), something to
block the driveway into the condominium complex, turf, security
lights, installation of a call box, a circular basketball court, trees and
replacement of the fully grown pecan tree that was removed when
the City took ownership (it was found to have structural damage),
and renaming the park. There is an easement that belongs to LA
County Flood Control that runs between the park and the
residences that has to have a maintained access which requires
mitigation.
2.4 Parks Master Plan Update — CSD/Rose reported that staff met with
CM/DeStefano to discuss the financial summary and recommendations.
The consultants will take the information received from CM/DeStefano and
tighten the recommendations and add the maintenance and operation
costs. The total cost of the number one priority items is about $12 million
and the total cost of all listed improvements is approximately $85 million.
The financial plan will be structured to fund the $12 million in one phase, if
possible. Staff should have a working document in about three weeks at
which time CM/DeStefano will again review the document and the
financial summary after which the document will be reviewed with the
Commission.
OCTOBER 22, 2009 PAGE 4 P&R COMMISSION
2.5 Trails Master Plan Update — CSD/Rose stated the subcommittee finished
its work at its last meeting. Staff intended to have Jeff Scott present the
finished document this evening. However, due to a serious family illness
the presentation is continued to the next meeting planned for November
19.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang said he received a lot of positive
feedback about the senior programs and commended CSS/Meyer for her
leadership, as well as staff's support.
C/Low expressed the senior program is great. She asked if there was any
interest in having a senior community garden to which CSS/Meyer responded
that no mention has been made of having one. She commended PMS/Jordan
for his care of the parks.
VC/Grundy asked for a follow-up on chalk walls. RS/Murphey said that
CSC/Batson planned to follow up on that item. She offered to provide an update
at the next meeting. VC/Grundy echoed his colleagues that the parks and
facilities look great and said he appreciated tonight's presentations.
C/Owens reiterated that the Power Point presentations were well done. He
attended the mini -park meeting and felt there was good participation by the
residents. He asked where future meetings would be held. CSD/Rose said that,
as he mentioned at the end of the neighborhood meeting, the next meeting
would likely be in The Government Center in December.
Chair/Herndon said he appreciated everything staff does to make the
Commission's job easy. The Governor apparently signed off on the last
remaining obstacle to the NFL Stadium which could mean that exciting things will
be happening in the next few years.
ADJOURNMENT: C/Low moved, C/Owens seconded to adjourn the meeting.
With no further business before the Parks & Recreation Commission, Chair/Herndon
adjourned the meeting at 8:11 p.m.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
CHAIRMAN LEW HERNDON
CITY COUNCIL
Agenda # 6 +3
Meeting Date: December 1, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City M n e
TITLE: Ratification of Check Register d ted November 12, 2009 through
November 24, 2009 totaling $788,123.36.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $788,123.36 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated November 12, 2009 through
November 24, 2009 for $788,123.36 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
41L � ( �zo� ✓
Finance Dy ector
Assistant City Manager
Attachments: Affidavit and Check Register —11112109 through 11124/09.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 12, 2009 through November 24, 2009 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
Amount
General Fund
$696,686.59
Community Organization Support Fd
450.00
Prop A - Transit Fund
15,686.36
Int. Waste Mgt Fund
8,631.74
Traffic Improvement Fd
2,375.22
CDBG Fund
18,234.59
LLAD 38 Fund
5,470.54
LLAD 39 Fund
3,133.55
LLAD 41 Fund
2,249.71
Capital Improvement Projects Fund
35,205.06
$788,123.36
Signed:
Linda G. Magnuon
Finance Director
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/1212009
09 -PP 23
PAYROLL TRANSFER
PIR TRANSFER 09 -PP 23
001
10200
156,895.91
$169,343.32
1 111 2/2 009
PAYROLL TRANSFER
PIR TRANSFER 09 -PP 23
112
10200
8,479.42
$691.07
11/12/2009
PAYROLL TRANSFER
PIR TRANSFER 09 -PP 23
115
10200
2,692.39
87475
11/12/2009
PAYROLL TRANSFER
P/R TRANSFER 09 -PP 23
1 125
10200
1,275.601
1
1112412009
09 -PP 24
PAYROLL TRANSFER
P/R TRANSFER-09/PP 24
125
10200
552.74
$158,397.08
1112412009
PAYROLL TRANSFER
PIR TRANSFER-09/PP 24
001
10200
149,238.59
1112412009
PAYROLL TRANSFER
PIR TRANSFER-091PP 24
112
10200
6,429.94
$691.07
11/2412009
PAYROLL TRANSFER
FIR TRANSFER-09/PP 24
115
10200
2,175.81
87475
11/12/2009 1
87467
IMAX AUYEUNG
FACILITY REFUND-SYC CYN
001
1 23002 1
50.00
$50.00
11/12/2009
JDAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN TRL
2505310
46415
1
1 200.50
11/1212009 1
87468
IBENESYST
11/13/09-P/R DEDUCTIONS
1 001
1 21105 1
691.071
$691.07
87475
11/12/2009 1
87469
JERICKCARPENTER
IRECREATION REFUND
1 001
1 34780 1
85.00
$85.00
11/12/2009 1
87470
ICHRISTIN J MURPHEY
REIMB-TUITION
0014060
1 42341 1
1,500.001
$1,500.00
11/12/2009 1
87471
jCSMF0
IMEMBERSHIP DUES-MAGNUSON
I 0014050
1 42315 1
110.001
$110.00
11/12/2009
87472
DAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN TRL
2505310
46415
675.00
$875.50
11/12/2009
JDAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN TRL
2505310
46415
1
1 200.50
11/12/2009 1
87473
ICAROL DENNIS
PROF.SVCS-CCNL MTG
1 0014030
1 44000 1
100.001
$100.00
j 11/12/2009 1
PAUL GHOTRA
FACILITY CHRGS-DBC
001
36615
-472.00
87474
DOG DEALERS INC
CONTRACT CLASS -FALL
0015350
1 45320 1
170.401
$170.40
1111212009 1
87475
EMPLOYMENT DEVELOPMENT DEPARTMENT
UNEMPLYMT CHRGS-3RD QTR
0014090
1 40093 1
586.00
$586.00
11/12!2009
87476
PAUL GHOTRA
FACILITY REFUND -DBC
001
23002
700.00
$228.00
1ll 12/2009
PAUL GHOTRA
FACILITY CHRGS-DBC
001
36615
-472.00
11/12/2009 1
87477
HALLOWEEN COSTUMES
DEP REFUND -TEMP SIGN
1 001
1 34430 1
100.00
$100.00
11/12/2009 1
87478
1 NANA HO
RECREATION REFUND
I D01
1 34780 1
55.00
$55.00
Page 1
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept
Acct #
Amount
Total Check Amount
11112/2009
87479
INCONTACT INC
LONG DIST CHRGS-OCT 09 0014090
42125
53.32
$53.32
11/12/2009
87480
JEN HO
FACILITY REFUND -DBC
001
23002
500.00
$415.00
11/12/2009
IPEY
PEY JEN HO
FACILITY CHRGS-DBC
001
36615
-85.00
11/12/2009 1
87481
KIDDIE TECHIE
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
480.001
$480.00
11 /12/2009
1KND CONSTRUCTION COMPANY
REFUND-ENCROACHMNT PERMIT
001
34630
100.00
11/12/2009 1
87482
IKIDS CAN DO GYMNASTICS
CONTRACT CLASS -FALL
10015350
145320 1
198.00
$198.00
11/12/2009 1
87483
jKIDZ LOVE SOCCER
ICONTRACT CLASS -FALL
I OD15350
1 45320 1
2,256.001$2,256.00
$65.00
11/12/2009
87484
KND CONSTRUCTION COMPANY
REFUND -PERMIT APP
001
34620
25.00
$125.00
11 /12/2009
1KND CONSTRUCTION COMPANY
REFUND-ENCROACHMNT PERMIT
001
34630
100.00
11112/2009 1
87485
IDORA LONYAI
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
388.80
$388.80
11/12/2009
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,842.11
11/12/2009 1
87486
JORKIN PEST CONTROL INC
IPEST CONTROL SVCS-SYC CYN
10015340
1 42210 1
66.06
$66.06
11/12/2009
87487
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
14,763.12
$24,651.73
11/12/2009
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,842.11
1 111 2/2 009
87489
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
46.50
$41.29
11/12/2009 1
87488
ISECTRAN SECURITY INC.
ICOURIER SVCS-NOV 09
1 0014090
1 44000 1
299.73
$299.73
11/12/2009 1
87489
ISOUTHERN CALIFORNIA EDISON
JELECT SVCS -DIST 38
1 1385538
1 42126 1
41.29
$41.29
11112/2009 1
87490
IROBERT SULLIVAN
RECREATION REFUND
1001
134780 1
65.001
$65.00
11/12/2009 1
87491
ITIME WARNER
MODEM SVCS -CITY HALL
10014070
1 44030 1
252.60
$252.60
11/12/2009 1
87492
JUS POSTAL SERVICE (HASLER)
IMAIL METER -POSTAGE
10014090
1 42120 1
5,000.001
$5,000.00
11/12/2009 1
87493
IVANTAGEPOINTTRNSFRAGNTS-303248
111/1 0/09 -PIR DEDUCTIONS
1 001
1 21108 1
37,726-011
$37,726.01
11/12/2009 1
87494
IWALNUT VALLEY UNIFIED SCHOOL DIST
IFACILITY RENTAL-SEPT/OCT
0015350
1 42140 1
3,756.00
$3,756.00
11/12/2009 1
87495
IPAUL WRIGHT
JAN SVCS-CNCL MTG
0014090
1 44000 1
250.001
$250.00
Page 2
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
11/19/2009
87499
CITY MANAGEMENT SERVICES
CROSSING GUARD SVCS -OCT
0014411
45410
7,737.10
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount I
Tota! Check Amount
11112/2009
1 87496 YOUNG REMBRANDTS CORP
ICONTRACT CLASS -FALL
0615350 1
45320 1
291.601
$291.60
1 23002 1
350.001
$350.00
11/12/2009
1 87497 JBIN ZHANG
IRECREATION REFUND
1 001 1
34780 1
60.00
$60.00
PRINTER -TONERS
1 0014070
1 45000 1
140.931
$140.93
11/19/2009
1 87498 JAGRICULTURAL COM WGHTS & MEASURES
ICOYOTE CONTROL SVCS -SEPT
0014431 1
45406 1
1,294.801
$1,294.80
11/19/2009
87499
CITY MANAGEMENT SERVICES
CROSSING GUARD SVCS -OCT
0014411
45410
7,737.10
$15,766.32
11/19/2009
1
JALL
ALL CITY MANAGEMENT SERVICES
CROSSING GUARD SVCS -OCT
0014411
45410
8,029.22
11/19/2009 1
87500
JALL PRO PLUMBING
REFUND -EN 09-662
1 001
1 23012 1
1,000.00
$1,000.00
11/19/2009
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-75.60
11/19/2009 1
87501
JIBRAHIM ALY
IFACILITY REFUND -DBC
001
1 23002 1
350.001
$350.00
11!19/2009 1
87502
JAMERICOMP GROUP INC
PRINTER -TONERS
1 0014070
1 45000 1
140.931
$140.93
11119/2009 1
87503
JAMERITECH BUSINESS SYSTEMS INC
ICOPIER MAINT-OCT 09
1 0014090
1 42100 1
939.521
$939.52
11119/2009 1
87504
IBENESYST
IFLEX ADMIN SVCS -3RD QTR
1 0014060
1 42346 1
98.201
$98.20
11/19/2009 1
87505
BJ'S RESTAURANT
EXCURSION -CRAFT FAIRS
1 0015350
1 45310 1
341.881
$341.88
11/19/2009 1
87506
IBLUE RIBBON TROPHY
JENGRAVING SVCS-CHANG
1 0014010
1 41200 1
161.491
$161.49
11/19/2009
87507
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
75.60
$420.00
11/19/2009
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-75.60
11/19/2009
87509
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-65
001
23010
420.00
$356.69
11119/2009 1
87508
IBRAHMA FOUNDATION
ICOM ORG SUPPORT FUND
1 0114010
1 42355 1
450.00
$450.00
11/19/2009 1
87509
IBUSINESS TELECOMMUNICATION SYS INC.
IPHONE SVCS-I.T.
1 0014070
1 42125 1
366.691
$356.69
11/19/2009 1
87510
ICALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -HERITAGE
1 0015340
1 42210 1
76.831
$76.83
11/19/2009 1
87511
IJESSICA CASMIRO
IFACILITY REFUND -DBC
1 001
1 36615 1
400.00
$400.00
11/19/2009 1
87512
IJUDY CHIANG
IRECREATION REFUND
001
1 34780 1
32.00
$32.00
Page 3
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
11/19/2009
87520
CAROL DENNIS
PROF.SVCS-P&R MTG
0015310
1 44000
1 125.00
$200.00
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct# I
Amount I
Total Check Amount
11/19/2009
1 87513
CHICAGO TITLE
HIP PROG-23421 STIRRUP
1255215 1
44000 1
12.00
$12.00
11/19/2009 1
87514
COMLOCK SECURITY GROUP
SUPPLIES -DBC
0015333 1
41200 1
41.981
$41.98
11/1912009 1
87515
COMMUNITY DEVELOPMENT COMMISSION
IHIP PROG-23760 SUNSET XNG
1 125 1
36700 1
10,000.00
$10,000.00
I
11/19/2009 1
87516
COMMUNITY SENIOR SERVICES -SSA
MEMBERSHIP DUES
1 0015350 1
42315 1
150.00
$150.00
11/1912009 1
87517
D & J MUNICIPAL SERVICES INC
IBLDG & SFTY SVCS -OCT 09
0015220 1
45201 1
24,107.43
$24,107.43
11/1912009 1
87518 1
DAPEER ROSENBLIT & LITVAK LLP
LEGAL SVCS -OCT 09
1 0014020 1
44023 1
2,437.41
$2,437.41
11/19/2009 1
87519 IJAMESDESTEFANO
REIMB-JPIACONF
1 0014030 1
42330 1
548.911
$548.91
11/19/2009
87520
CAROL DENNIS
PROF.SVCS-P&R MTG
0015310
1 44000
1 125.00
$200.00
11/19/2009
CAROL DENNIS
PROF.SVCS-PLNG MTG
0015210
1 44000
1 75.00
11/19/2009 1
87521
IDEPARTMENT OF JUSTICE
FINGERPRINT SVCS-H/R
1 0014060
1 42345 1
320.001
$320.00
11/1912009
E DI GU & XIAO MING LIN
ADMIN FEE -EN 09-658
001
23012
255.00
11/19/2009 1
87522
DEPT OF TRANSPORTATION
ITRAFFIC SIGNAL MAINT-SEPT
1 0015554
1 45507 1
1,416.561
$1,416.56
11/19/2009 1
87523
DIAMOND BAR/WALNUT YMCA
JCDBG SVCS -CHILD CARE
1 1255215
1 42355 1
3,260.001
$3,260.00
11/19/2009 1
i
87524
DIANA CHO & ASSOCIATES
CONSULTANT SVCS-CDBG SEPT
1 1255215
1 44000 1
2,475.001
$2,475.00
I
11/19/2009 1
87525
IDIEHLEVANSAND COMPANY LLP
PROF.SVCS-AUDITING
0014050
1 44010 1
5,000.00
$5,000.00
11/19/2009 1
87526
IDIEHL EVANS AND COMPANY LLP
TAX SEMINAR -S FULL
1 0014050
1 42340 1
275.00
$275.00
11/1912009 1
87527
DMS CONSULTANTS CIVIL ENGINEERS INC
ITRFFC CALMING -SUNSET XNG
1 2505510
1 R46412 1
1,840.00
$1,840.00
11/19/2009
87528
E DI GU & XIAO MING LIN
DEP REFUND -EN 09-658
001
23012
245.00
$245.00
11/1912009
E DI GU & XIAO MING LIN
ADMIN FEE -EN 09-658
001
23012
255.00
1 111 9/2 009
E DI GU & XIAO MING LIN
ADMIN FEE -EN 09-658
001
34650
-255.00
11119/2009 1 87529 JEDUCATION TO GO CONTRACT CLASS -FALL 1 0015350 1 45320 1 55.00 $55.00
Page 4
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
11/19/2009
1 87531
EVERGREEN INTERIORS
PLANT SVCS -CITY HALL OCT
0014090
42210
Total Check Amount
Check Date
Check Number
Vendor Name
EVERGREEN INTERIORS
Transaction Description
0014090
Fund! Dept
Acct#
Amount
11/19/2009
87536
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2009-324
001
23010
16.63
11/19/2009
1 87530 EGL ASSOCIATES
REFUND -EN 03-395
001
23012
1,791.59
$1,791.59
11/19/2009
1 87531
EVERGREEN INTERIORS
PLANT SVCS -CITY HALL OCT
0014090
42210
230.00
$337.00
11/19/2009
1
EVERGREEN INTERIORS
PLANT MAINT-DB LIBRARY
0014090
42210
1
107.00
1
11/19/2009 1 87532 1EXECUTIVE PROMOTIONAL PRODUCTS INC IPROMO SUPPLIES-P/INFO 0014095 1 41400 1 2,310.66 $2,310.66
11/19/2009
87533
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2009-324
001
23010
16.63
$83.15
11/19/2009
$323.62
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -GENERAL
0014090
42120
16.63
11/19/2009
87536
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2009-324
001
23010
16.63
$197.55
11/19/2009
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2004-362
001
23010
16.63
11/19/2009
87540
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2009-362
001
23010
16.63
$96.00
11/19/2009
87534
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
100.32
$189.14
11/19/2009
$323.62
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
40.79
11/19/2009
87536
FEDEX
EXPRESS MAIL -FPL 2005-147
001
23010
28.63
$197.55
11/19/2009
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
19.40
11/19/2009 1
87535
IFEHR & PEERS
TRFFC ENG SVCS -SEPT 09
1165510
1 44000 1
1,925.22
$1,925.22
$50.00
$323.62
11/19/2009 1
87536
FOOTHILL BUILDING MATERIALS INC
SUPPLIES -SAND BAGS
1 0014440
1 41200 1
197.55
$197.55
11/19/2009 1
i
11/19/2009
11/19/2009
87537
RUQAIYA GILLANI
RUQAIYA GILLANI
FACILITY REFUND -DBC
ADDL CHRGS-DBC
001
001
23002
36615
100.00
50.00
$50.00
$323.62
11/19/2009 1
i
87538
IGO LIVE TECHNOLOGY INC
PROF.SVCS-CITY VIEW 11/13
1 001
1 23005 1
4,875.00
$4,875.00
153.62
170.00
$323.62
11/19/2009 1
87539
GOVPARTNER
REQUEST PARTNER-NOV 09
0014070
1 44030 1
850.001
$850.00
11/19/2009 1
87540
SHANNON GRIFFITHS
CONTRACT CLASS -FALL
0015350
1 45320 1
96.001
$96.00
11/19/2009 1
87541
JELIZABETH GUERRA
FACILITY REFUND -HERITAGE
001
123002 1
50.001
$50.00
Page 5
11/19/200987542
11/19/2009
HALL & FOREMAN, INC.
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTIONS
PROF.SVCS-INSPECTION
0015510
0015510
45227
45227
153.62
170.00
$323.62
Page 5
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
1
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11119/2009
87543
HARDY & HARPER INC
REPAIR SVC -21284 LYCOMING
0015554
45504
4,159.46
$4,159.46
11/19/2009 1 87544 IHILTON FARNKOPF & HOBSON LLC SOLID WASTE SVCS -SEPT 09 0015510 I R44000 1 4,681.351 $4,681.35
11 /19/2009
87545
HINDERLITER, DE LLAMAS & ASSOCIATES
CONTRACT SVCS -4TH QTR
0014090
44010
900.00
$3,729.33
11 /19/2009
IHINDERLITER, DE LLAMAS & ASSOCIATES
AUDIT -SALES TAX 2ND QTR
0014090
44010
2,829.33
11/19/2009
87546
HOME DEPOT CREDIT SERVICES
SUPPLIES -DBC
0015333
41200
197.82
$1,846.99
11119/2009
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
827.08
11119/2009
87551
HOME DEPOT CREDIT SERVICES
SUPPLIES -RECREATION
0015350
41200
822.09
11/19/2009 1 87547 JINLAND EMPIRE STAGES EXCURSION -TRANSPORTATION 1 1125350 45310 1 777.001 $777.00
11/19/2009
87548
INLAND VALLEY DAILY BULLETIN
LEGAL AD-CDBG
1255215
42115
321.25
$1,255.00
11/19/2009
INLAND VALLEY DAILY BULLETIN
LEGAL SVCS -FPL 2009-367
001
23010
311.25
11/19/2009
87551
INLAND VALLEY DAILY BULLETIN
LEGAL SVCS -FPL 2009-365
001
23010
291.25
11/19/2009
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2009-363
001
23010
331.25
11/19/2009
87549
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WORKS OCT
0014020
44020
160.20
$4,200.80
11/19/2009
JENKINS & HOGIN, LLP
LEGAL SVCS -FINANCE OCT
0014020
44020
569.60
11/19/2009
87551
JENKINS & HOGIN, LLP
LEGAL SVCS -OCT 09
0014020
44020
2,509.80
11/19/2009
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV OCT
0014020
44020
765.40
11/19/2009
87552
JENKINS & HOGIN, LLP
LEGAL SVCS -COMM SVCS OCT
0014020
44020
195.80
$1,297.50
11/19/2009 1
87550
IKEVIN JENNINGS
FACILITY REFUND-SYC CYN
1 001
23002 1
50.001
$50.00
11/19/2009 1
87551
IJOE A. GONSALVES & SON INC.
ILEGISLATIVE SVCS-NOV 09
1 0014030
1 44000 1
3,000.001$3,000.00
11/19/2009 1
87552
IJOHN L HUNTER & ASSOC. INC
PROF.SVCS-ANNL REPORT
0015510
1 44240 1
1,297.501
$1,297.50
11/19/2009 1
87553
IJUDICIAL DATA SYSTEMS CORPORATION
IPARKING CITE ADMIN -OCT 09
0014411
1 45405 1
719.68
$719.68
11/19/2009 1
87554
IJUST TIRES
IVEH MAINT-NGHBRHD IMP
0015230
1 42310 1
734.211
$734.21
11/19/2009 1
87555
ILA DATA SECURITY CORP
JDATA STORAGE SVCS -OCT
0014070
1 45000 1
620.001
$620.00
Page 6
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/19/2009 1
87556
LAE ASSOCIATES INC
PROF.SVCS-ENG OCT 09
0015551
45221
1 1,045.00
$1,045.00
11/19/2009
87557
LIBERTY FLAG& SPECIALTY COMPANY
SUPPLIES -DBC
0015333
41200
112.50
$418.00
11/1912009
LIBERTY FLAG & SPECIALTY COMPANY
SUPPLIES -DBC
0015333
41200
118.00
1111912009
LIBERTY FLAG & SPECIALTY COMPANY
SUPPLIES -PARKS
0015340
41200
187.50
$50.00
11/19/2009 1
87558
TZU LUNG LIN
RECREATION REFUND
1 001
1 34780 1
60.001
$60.00
11/19/2009
MCE CORPORATION
VEGETATION CONTROL -OCT
0015558
45508
5,877.34
11/19/2009 1
87559
ELIZABETH LOPEZ
IFACILITY REFUND-SYC CYN
1 001
1 23002 1
50.001
$50.00
11119/2009
MCE CORPORATION
ROAD MAINT SVCS -OCT 09
0015554
45502
7,959.82
11/19/2009 1
87560
ILOS ANGELES COUNTY PUBLIC WORKS
TRAFFIC SIGNAL MAINT-SEPT
0015554
1 45507 1
311.79
$311.79
11/19/2009 1
i
87561
IMARIA L HILARIO
REIMB-P/SAFETY MTG
0014090
1 42325 1
255.911
$255.91
11/19/2009
87562
MCE CORPORATION
RIGHT-OF-WAY MAINT-OCT 09
0015554
45522
4,886.15
$19,317.91
11/19/2009
MCE CORPORATION
VEGETATION CONTROL -OCT
0015558
45508
5,877.34
11119/2009
MCE CORPORATION
STORM DRAIN MAINT-OCT 09
0015554
45512
594.60
$80.00
11119/2009
MCE CORPORATION
ROAD MAINT SVCS -OCT 09
0015554
45502
7,959.82
11/19/2009
87563
MEGA WAY ENTERPRISES INC
RETENTION PAYABLE
250
20300
-2,728.84
$24,559.56
11/19/2009
MEGA WAY ENTERPRISES INC
CONSTRUCTION-SYC CYN PK
2505310
46415
27,288.40
11/19/2009
87564
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -BAGS
1155515
44000
200.00
$987.06
11/19/2009
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -BATTERIES
1 1155515
44000
1
787.06
11/19/2009 1
87565
IMIGHTY MOW LANDSCAPE INC
REFUND -EN 09-647
001
23012 1
500.00
$500.00
1111912009
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/INFO
0014095
42110
1 1
111.95
11/19/2009 1
87566
IMARGARET MILLER
RECREATION REFUND
1 001
1 34780 1
80.001
$80.00
11/19/2009
87567
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/INFO
0014095
42110
115.55
$227.50
1111912009
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/INFO
0014095
42110
1 1
111.95
11/19/2009 1
87568
IPATRICK MONTOYA
CONTRACT CLASS -FALL
1 0015350
1 45320 1
109.801
$109.80
11/1912009 1
87569
INORRIS REPKE INC
ST REHAB-LYCOMING
1 2505510
1 R46411 1
6,680.00
$fi,680.00
Page 7
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct#
Amount
Total Check Amount
11/19/2009
11/19/2009
87570
OLYMPIC STAFFING SERVICES
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 10/29
TEMP SVCS -WK 1116
0015210
0015210
44000
44000
476.64
794.40
$1,271.04
11/19/2009 1
87571
ORIEN PAGAN
RECREATION REFUND
1 001
1 34730 1
67.00
$67.00
11/19/2009
IR
R F DICKSON COMPANY
DEBRIS COMPOSTING -SEPT
1155515
1 45500
1 2,655.52
11/1912009 1
87572
SABA PAREKH
RECREATION REFUND
1 001
1 34780 1
65.001
$65.00
11/19/2009
SASAKI TRANSPORTATION SVCS.
ADMIN FEE -EN 09-635
001
34650
-54.00
11/19/2009 1
87573
CYNTHIA PRECIADO
FACILITY REFUND-PANTERA
1 001
1 23002 1
50.00
$50.00
11/19/2009
87574
F DICKSON COMPANY
STREET SWEEPING SVCS -SEPT
0015554
1 45501
9,864.09
$12,519.61
11/19/2009
IR
R F DICKSON COMPANY
DEBRIS COMPOSTING -SEPT
1155515
1 45500
1 2,655.52
11/19/2009 1
87575
SAYED RAOUF
REFUND -EN 09-651
1 001
23012 1
500.00
$500.00
11/19/2009
DELVER SAGUAN
FACILITY REFUND -DBC
001
23004
116.15
11/19/2009 1
87576
REGIONAL CHAMBER OF COMMERCE
SERVICE CONTRACT -DEC 09
10014096
1 45000 1
1,000.001
$1,000.00
11/19/2009
SASAKI TRANSPORTATION SVCS.
ADMIN FEE -EN 09-635
001
34650
-54.00
11/1912009
87577
1 KATHY REYES TRAN
IFACILITY REFUND -HERITAGE
1 001
1 23002 1
200.00
$200.00
11/19/2009 1
87578
ROOFING PLUS CONSTRUCTION INC
REFUND -EN 09-661
1 001
1 23012 1
500.00
$500.00
11/19/2009 1
87579
1 ROWLAND WATER DISTRICT
REFUND -EP 094122
001 1
23012 1
1,000.00
$1,000.00
11/19/2009 1
87580
S C SIGNS & SUPPLIES LLC
SUPPLIES -ROAD MAINT
1 0015554 1
41250 1
113.101
$113.10
11/19/2009
87581
DELVERSAGUAN
FACILITY REFUND -DBC
001
23002
350.00
$1,596.15
11/19/2009
DELVER SAGUAN
FACILITY REFUND -DBC
001
23004
116.15
11/1912009
87584
DELVER SAGUAN
FACILITY REFUND -DBC
001
36615
1,130.00
$2,341.25
11/19/2009
87582
SASAKI TRANSPORTATION SVCS.
PROF.SVCS-ENG OCT/SEPT
1165510
R44000
450.00
$750.00
11/19/2009
SASAKI TRANSPORTATION SVCS.
PROF.SVCS-EN 09-635
001
23012
300.00
11/19/2009
87584
SASAKI TRANSPORTATION SVCS.
ADMIN FEE -EN 09-635
001
23012
54.00
$2,341.25
11/19/2009
SASAKI TRANSPORTATION SVCS.
ADMIN FEE -EN 09-635
001
34650
-54.00
11/19/2009 1
87583
ROBERT SAYRE
FACILITY REFUND -DBC
I 001
1 36615 1
400.00
$400.00
11/19/2009 1
87584
SHARP SEATING
EXCURSION -ROSE PARADE
1 0015350
1 45310 1
2,341-251
$2,341.25
Page 8
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/19/2009
87585
SIMPLEX / GRINNELL INC
DESIGN SVCS -SPRINKLER SYS
0014070
R46250
42,559.92
$48,977.80
11/19/2009
87590
SIMPLEX / GRINNELL INC
DESIGN SVCS -SPRINKLER SYS
0014070
R46250
4,728.88
$471.90
11/1912009
SIMPLEX I GRINNELL INC
DESIGN SVCS -SPRINKLER SYS
0014070
R46250
1,689.00
11/19/2009
87586
SMART & FINAL
SUPPLIES -SR
0015350
41200
192.96
$228.08
11/19
1
SMART &FINAL
SUPPLIES -SR
1 0015350
1 41200
1 35.12
11/1912009 1 87587 ISO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL DEC 09 1 0014090 1 42140 1 22,416.451 $22,416.45
11/19/2009
87588
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
22.24
$8,742.64
11/19/2009
1
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
259.04
11/19/2009
87590
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
577.02
$471.90
11/19/2009
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
5,168.19
11/19/2009
87591
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTROL
0015510
42126
614.46
$956.58
11/19/2009
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTROL
0015510 1
42126
2,101.69
11/19/2009 1
87589
ISTATE OF CALIFORNIA
ILICENSE RENEWAL-YEE
0015551
1 42315 1
125.001
$125.00
11/19/2009
1
THE COMDYN GROUP INC
ICONSULTING SVCS -GIS 11/6
1 0014070
44000
1 2,167.50
11/19/2009 1
87590
JBILL STELLMACHER
REFUND -EN 09-640
1 001
1 23012 1
471,901
$471.90
11/19/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2009-363
001
23010
310.50
11/19/2009 1
87591
ITELEPACIFIC COMMUNICATIONS
T1 INTERNET SVCS-NOV 09
0014070
1 44030 1
956.58
$956.58
11119/2009 1
87592
ITENNIS ANYONE
ICONTRACT CLASS -FALL
0015350
1 45320 1
5,257.70
$5,257.70
11/19/2009
87593
THE COMDYN GROUP INC
CONSULTING SVCS -GIS 10/23
0014070
44000
1,593.25
$3,760.75
11/19/2009
1
THE COMDYN GROUP INC
ICONSULTING SVCS -GIS 11/6
1 0014070
44000
1 2,167.50
11/19/2009 1 87594 THE GAS COMPANY IGAS SVCS-HRTG COMM CTR 1 0015340 1 42126 1 51.901 $51.90
11/19/2009
87595
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-CDBG
1255215
42115
338.00
$1,675.00
11/19/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -PUBLIC HEARING
0014030
42115
455.50
11/19/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-365
001
23010
280.50
11/19/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2009-363
001
23010
310.50
11/19/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2009-367
001
23010
290.50
11/1912009 1 87596 ITHE SAUCE CREATIVE SERVICES BANNER-CRESTLINE ANNEX 0014090 1 41400 1 194,141 $194.14
Page 9
Check Date (Check Number
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Vendor Name
Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount
11/19/2009 1
87597
THOMSON WEST
PUBLICATIONS-C/CLERK
1 0014030
1 42320 1
428.40
$428.40
11/19/2009
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
709.69
11/1912009 1
87598
ITIME WARNER
CABLE SVCS-C/HALL
0014070
1 44030 1
140.871
$140.87
11/19/2009
VERIZON CALIFORNIA
PH.SVCS-SYC CYN PK
0015340
42125
88.02
11/1912009 1
87599
TRAFFIC DATA SYSTEMS SERVICES
TRFFC COUNT-NEIGHBRHDS
1 2505510
1 46412 1
1,250.001
$1,250.00
11/19/2009
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK 1
0015340 1
42125 1
513.561
1
11/19/2009 1
87600
TRI -CITIES POOL SERVICE & REPAIR
FOUNTAIN MAINT-DBC SEPT
1 0015333
1 45300 1
160.00
$160.00
11/19/2009
87601
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
74.61
$1,195.01
11/19/2009
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
709.69
11/1912009
VERIZON CALIFORNIA
PH.SVCS-TELEWORKACIS
0014090
42125
175.11
$50.00
11/19/2009
VERIZON CALIFORNIA
PH.SVCS-SYC CYN PK
0015340
42125
88.02
11/1912009
VERIZON CALIFORNIA
PH.SVCS-PANTERA PK
0015340
42125
88.02
$105.49
11/19/2009
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK 1
0015340 1
42125 1
513.561
1
11/19/2009 1 87602 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL-SEPT/OCT 1 0015350 1 42140 1 2,368.00 $2,368.00
11/19/2009
87603
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
2,227.47
$18,841.37
11/1912009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
8,051.10
11/19/2009
87607
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
1,190.19
$50.00
11/1912009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
4,239.06
11/1912009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
3,133.55
$105.49
11/19/2009
87604
WARREN SIECKE
TRFFC SIGNAL-INTERCONNCT
0015510
45221
539.00
$689.00
11/19/2009
1
WARREN SIECKE
PROF.SVCS-ENG OCT 09
0015510
45221
150.00
11/19/2009
87605
PAUL WRIGHT
PROF.SVCS-SHARPS SEPT
1155515
44000
64.64
$120.96
11/19!2009
1
JWELLDYNERX
WELLDYNERX
PROF.SVCS-SHARPS OCT
1155515
1
44000
56.32
11/19/2009 1
87606
PAUL WRIGHT
A/V SVCS-CNCL MTG 11/17
0014090
1 44000 1
200.001
$200.00
11/19/2009 1
87607
JROBERTYAMAOKA
FACILITY REFUND-REAGAN
1 001
1 23002 1
50.00
$50.00
11/23/2009 1
87608
BLUE RIBBON TROPHY
SUPPLIES -MAYOR'S GAVEL
1 0014010
1 41200 1
105.49
$105.49
Page 10
City of Diamond Bar - Check Register 11/12/09 thru 11/24/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct#
Amount
Total Check Amount
11/2412009
11/2412009
87609
ALL CITY MANAGEMENT SERVICES
ALL CITY MANAGEMENT SERVICES
CROSSING GUARD SVCS -APRIL
CROSSING GUARD SVCS -MAY
0014411
0014411
45410
45410
1,705.32
8,029.22
$9,734.54
11/2412009 1 87610 BENESYST 11/25/09-P/R DEDUCTIONS 1 001 1 21105 1 691.07 $691.07
11/24/2009
87611
PERS HEALTH
DEC 09 -HEALTH INS PREMS
001
21105
23,867.83
$24,179.02
11/24/2009
PERS HEALTH
DEC 09 -HEALTH INS PREMS
0014090
40086
202.03
11/24/2009
PERS HEALTH
DEC 09 -HEALTH INS PREMS
0014060
40093
109.16
$104.25
11/24/2009
87612
PERS RETIREMENT
SURVIVOR BENEFIT
001
21109
8.00
$530.20
11/2412009
PERS RETIREMENT
RETIRE CONTRIB-EE
001
21109
208.88
11/24/2009
PERS RETIREMENT
RETIRE CONTRIB-ER
001
21109
313.32
$104.25
11/24/2009
87613
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
46.50
$24,640.52
11/2412009
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,837.63
11/24/2009
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
14,756.39
$104.25
11/24/2009
87614
STANDARD INSURANCE OF OREGON
DEC D9 -LIFE INS PREMS
001
21106
1,164.38
$3,058.18
11/2412009
STANDARD INSURANCE OF OREGON
DEC 09-STD/LTD
001
21112
1,762.80
1112412009
STANDARD INSURANCE OF OREGON
DEC 09-SUPP LIFE INS PREM
001
21106
131.00
$104.25
11/24/2009 1
87615
IVANTAGEPOINTTRNSFRAGNTS-303248
111/25/09-P/R DEDUCTIONS
1 001
21108
5,490.11
$5,490.11
11/24/2009 1
87616
VEHICLE REGISTRATION COLLECTIONS
SLRYATTCHMT-3UNM51320091
1 001
21114
104.25
$104.25
11/24/2009 1
87617
IVISION SERVICE PLAN
DEC 09 -VISION PREMIUMS
001
21107 1
1,272.041
$1,272.04
$788,123.36
Page 11
CITY COUNCIL
Agenda # 6.4
Meeting Date: Dec 1, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana (- r
TITLE: Treasurer's Statement of October 42009 and Revised Treasurer's Statements of June,
July, August and September 2009
RECOMMENDATION:
Approve the Treasurer's Statement of October 2009 and the revised Treasurer's Statements of June,
July, August and September 2009
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. The October statement shows the October cash balances for the
various funds, with a breakdown of bank account balances, investment account balances, and the
effective yield earned from investments. Also included is a separate investment portfolio report which
details the activities of the City's investments. All investments have been made in accordance with
the City's Investment Policy.
Since the City's audit firm, Diehl, Evans and Associates, L.L.P., has completed the audit for FY 08-09
and the year end numbers have been finalized, revised treasurer's statements for the months of
June, July, August and September are also presented to the City Council for approval. There was no
change to the overall cash balances, just changes between the fund amounts.
PREPARED BY:
Linda G. Magnuson, Finance Director
De'partindnt Head Assistant City Manager
Attachments: Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
June 30, 2009
(REVISED)
BEGINNING TRANSFERS ENDING'
BA •LANCE ' RECEIPTS DISBURSEMENTS IN (OUT) 5ALANCE
GENERAL FUND
$34,015,461.29
603,568.16
$1,619,996.55
($324,515.81)
$32,674,517.09
LIBRARY SERVICES FUND
0.00
TOTAL DEMAND DEPOSITS
$101,971.32
INVESTMENTS: US TREASURY Money Market Acct.
0.00
COMMUNITY ORG SUPPORT FD
(3,456.18)
FED HOME LOAN BANK NOTES
150.00
3,606.18
0.00
GAS TAX FUND
(417,467.01)
404,786.99
(40,111.15)
(52,791.17)
TRANSIT TX (PROP A) FD
397,674.80
156,216.57
72,437.91
481,453.46
TRANSIT TX (PROP C) FD
1,692,354.53
61,686.99
3,084.57
(60,870.51)
1,690,086.44
ISTEA Fund
(711,451.32)
421,446.32
(87,021.01)
(377,026.01)
INTEGRATED WASTE MGT FD
344,692.74
32,831.71
14,435.09
(30,157.14)
332,932.22
TRAFFIC IMPROVEMENT FUND
422,852.59
1,741.40
19,133.09
(12,206.15)
393,254.75
AB2928-TR CONGESTION RELIEF FD
355,290.36
1,358.93
356,649.29
AIR QUALITY IMPRVMNT FD
129,949.67
15,668.00
145,617.67
TRAILS & BIKEWAYS FD
0.00
0.00
Prop 1B Bond Fund
1,184,408.51
4,587.29
(309,265.79)
879,730.01
PARK FEES FD
416,184.37
1,723.68
2,646.00
420,554.05
PROP A - SAFE PARKS ACT FUND
133,566.23
553.08
(112,585.00)
21,534.31
PARK & FACILITIES DEVEL. FD
619,453.02
2,639.68
7,636.41
629,729.11
COM DEV BLOCK GRANT FD
(54,281.09)
57,428.00
(2,782.13)
(12,541.00)
(6,611.96)
CITIZENS OPT -PUBLIC SAFETY FD
115,634.62
427.52
116,062.14
NARCOTICS ASSET SEIZURE FD
364,004.46
1,517.00
365,521.46
CA LAW ENFORCEMENT EQUIP PRGI
73,168.04
300.91
10,556.58
62,912.37
LANDSCAPE DIST #38 FD
84,542.93
30025
33,436.66
51,406.52
LANDSCAPE DIST #39 FD
10,415.28
26,928.99
36,694.88
20,181.17
LANDSCAPE DIST #41 FD
124,322.14
477.09
10,997.25
113,801.98
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(249,735.56)
312,659.72
710,321.66
528,090.09
(119,307.41)
SELF INSURANCE FUND
1,126,990.96
4,662.66
231,700.00
1,363,353.62
EQUIPMENT REPLACEMENT FUND
226,664.36
937.77
19,400.00
247,002.13
COMPUTER REPLACEMENT FUND
339,273.69
1,451.33
159,500.00
500,225.02
PUBLIC FINANCING AUTHORITY FU NI
285,372.98
28,718.25
3,020.18
311,071.05
TOTALS
$41,025,886.41
2,117,689.30
$2,521,716.40
$0.00
$40,621,859,31
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERALACCOUNT
$59,116.86
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
$101,971.32
INVESTMENTS: US TREASURY Money Market Acct.
$584,233.16
LOCAL AGENCY INVESTMENT FD
33,624,583.78
FED HOME LOAN BANK NOTES
6,000,000.00
CASH WITH FISCAL AGENT: US TREASURY Money Market Account
311,071.05
TOTAL INVESTMENTS
$40,519,887.99
TOTAL CASH $40,521,859.31
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The ab ve su m provides sufficient cash flow liquidity to meet the next six month's
estimate - itur s.
James DeStefano, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
July 31, 2009
(REVISED)
BEGINNING TRANSFERS ENDING
BALANCE REC511P fS . 1131�13URSEMENTS
GENERAL FUND
$32,674,517.09
1,340,929.53
$1,259,462.51
$32,755,984.11
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
0.00
100.00
(100.00)
MEASURE R LOCAL RETURN FD
0.00
($261,434.07)
INVESTMENTS:
0.00
GAS TAX FUND
(52,791.17)
LOCAL AGENCY INVESTMENT FD
33,753,156.16
(52,791.17)
TRANSIT TX (PROP A) FD
481,453.46
137,142.50
84,557.98
534,037.98
TRANSIT TX (PROP C) FD
1,690,066.44
47,595.92
1,737,682.36
ISTEA Fund
(377,026.01)
(377,026.01)
INTEGRATED WASTE MGT FD
332,932.22
30,591.70
20,698.30
342,825.62
TRAFFIC IMPROVEMENT FUND
393,254.75
686.25
392,568.50
AB2928-TR CONGESTION RELIEF FD
356,649.29
121,731.67
478,380.96
AIR QUALITY IMPRVMNT FD
145,617.67
145,617.67
TRAILS & BIKEWAYS FD
0.00
0.00
Prop 1 B Bond Fund
879,730.01
879,730.01
PARK FEES FD
420,554.05
420,554.05
PROP A - SAFE PARKS ACT FUND
21,534.31
21,534.31
PARK & FACILITIES DEVEL. FD
629,729.11
14,050.00
615,679.11
COM DEV BLOCK GRANT FD
(6,611.96)
43,679.53
(50,291.49)
CITIZENS OPT -PUBLIC SAFETY FD
116,062.14
3,252.85
119,314.99
NARCOTICS ASSET SEIZURE FD
365,521.46
365,521.46
CA LAW ENFORCEMENT EQUIP PRGI
62,912.37
6,265.54
56,646.83
LANDSCAPE DIST #38 FD
51,406.52
4,385.17
21,108.99
34,682.70
LANDSCAPE DIST #39 FD
20,181.17
2,279.46
18,880.16
3,580.47
LANDSCAPE DIST #41 FD
113,801.98
1,211.02
7,616.91
107,396.09
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(119,307.41)
538,537.45
(657,844.66)
SELF INSURANCE FUND
1,363,353.62
367,075.00
996,278.62
EQUIPMENT REPLACEMENT FUND
247,002.13
247,002.13
COMPUTER REPLACEMENT FUND
500,225.02
42,403.20
457,821.62
PUBLIC FINANCING AUTHORITY FUNI
311,071.05
24,487.43
282,728.92
52,829.56
TOTALS
$40,621,859.31
$1,713,607.25
$2,707,850.74
$0.00_ $39,627.82
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($304,288.53)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($261,434.07)
INVESTMENTS:
US TREASURY Money Market Acct.
$83,064.17
LOCAL AGENCY INVESTMENT FD
33,753,156.16
FED HOME LOAN BANK NOTES
6,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
52,829.56
TOTAL INVESTMENTS
$39,889,049.89
TOTAL CASH
$39,627,615.82
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's
funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
Thea ve su Ta provides sufficient cash flow liquidity to meet the next six month's
estimat ex en ' u s.
James DeStefano, Tr asurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
August 31, 2009
(REVISED)
BEGINNING • TRANSFERS ENDING .
BALANCE ItECEIIaTS {3fSBU125EMENYS 1N7(OUT) .:. BALANCE
GENERAL FUND
$32,755,984.11
757,583.71
$1,287,510.67
$32,226,057.15
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
(100.00)
950.00
(1,050.00)
MEASURE R LOCAL RETURN FD
0.00
($51,944.39)
INVESTMENTS:
0.00
GAS TAX FUND
(52,791.17)
LOCAL AGENCY INVESTMENT FD
33,853,156.16
(52,791.17)
TRANSIT TX (PROP A) FD
534,037.98
150,203.34
171,808.75
512,432.57
TRANSIT TX (PROP C) FD
1,737,682.36
54,898.68
1,901.70
1,790,679.34
ISTEA Fund
(377,026.01)
850,187.00
473,160.99
INTEGRATED WASTE MGT FD
342,825.62
59,585.50
7,350.40
395,060.72
TRAFFIC IMPROVEMENT FUND
392,568.50
7,324.22
385,244.28
AB2928-TR CONGESTION RELIEF FD
478,380.96
478,380.96
AIR QUALITY IMPRVMNT FD
145,617.67
145,617.67
TRAILS & BIKEWAYS FD
0.00
0.00
Prop 1B Bond Fund
879,730.01
879,730.01
PARK FEES FD
420,554.05
420,554.05
PROP A- SAFE PARKS ACT FUND
21,534.31
21,534.31
PARK & FACILITIES DEVEL. FD
615,679.11
615,679.11
COM DEV BLOCK GRANT FD
(50,291.49)
48,146.00
2,411.36
(4,556.85)
CITIZENS OPT -PUBLIC SAFETY FD
119,314.99
119,314.99
NARCOTICS ASSET SEIZURE FD
365,521.46
365,521.46
CA LAW ENFORCEMENT EQUIP PRGI
56,646.83
56,646.83
LANDSCAPE DIST #38 FD
34,682.70
2,275.05
24,281.22
12,676.53
LANDSCAPE DIST #39 FD
3,580.47
1,302.87
35,891.98
(31,008.64)
LANDSCAPE DIST #41 FD
107,396.09
264.64
28,727.52
78,933.21
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(657,844.86)
130,472.64
17,773.83
(545,146.05)
SELF INSURANCE FUND
996,278.62
6,175.00
990,10362
EQUIPMENT REPLACEMENT FUND
247,002.13
247,002.13
COMPUTER REPLACEMENT FUND
457,821.82
457,821.82
PUBLIC FINANCING AUTHORITY FUNI
52,829.56
27 346.52
2,837.92
77,338.16
TOTALS
$39,627,615.82
$2,082,265.95
$1,594,944.57
$0.00 $40,114,937.20
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($94,798.85)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($51,944.39)
INVESTMENTS:
US TREASURY Money Market Acct.
$236,387.27
LOCAL AGENCY INVESTMENT FD
33,853,156.16
FED HOME LOAN BANK NOTES
6,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
77,338.16
TOTAL INVESTMENTS
$40,166,881.59
TOTAL CASH
$40,114,937.20
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's
funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The aboA sum
estimated hxDe
James TSeStefano. T
sufficient cash flow liquidity to meet the next six month's
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
September 30, 2009
(REVISED)
BEGINNING TRANSFERS ENDING
BALANCt .: RECEIPTS_ DIS13URSEM1=NTS : IN (OLIT) BALANCE
GENERAL FUND
$32,226,057.15
567,665,80
$1,784,663.56
$31,009,059.39
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
(1,050.00)
500.00
(1,550.00)
MEASURE R LOCAL RETURN FD
O.OD
($154,880.88)
INVESTMENTS:
0.00
GAS TAX FUND
(52,791.17)
LOCAL AGENCY INVESTMENT FD
32,153,156.16
(52,791.17)
TRANSIT TX (PROP A) FD
512,432.57
132,965.18
144,097.65
501,300.10
TRANSIT TX (PROP C) FD
1,790,679.34
55,799.59
1,480.00
1,844,998.93
ISTEA Fund
473,160.99
0.00
473,160.99
INTEGRATED WASTE MGT FD
395,060.72
1,374.51
14,245.55
382,189.68
TRAFFIC IMPROVEMENT FUND
385,244.28
385,244.28
AB2928-TR CONGESTION RELIEF FD
478,380.96
478,380.96
AIR QUALITY IMPRVMNT FD
145,617.67
18,870.13
7,000.00
157,487.80
TRAILS & BIKEWAYS FD
0.00
0.00
Prop 1 B Bond Fund
879,730.01
879,730.01
PARK FEES FD
420,554.05
420,554.05
PROP A - SAFE PARKS ACT FUND
21,534.31
21,534.31
PARK & FACILITIES DEVEL. FD
615,679.11
5,200.00
610,479.11
COM DEV BLOCK GRANT FD
(4,556.85)
7,385.81
(11,942.66)
CITIZENS OPT -PUBLIC SAFETY FD
119,314.99
119,314.99
NARCOTICS ASSET SEIZURE FD
365,521.46
365,521.46
CA LAW ENFORCEMENT EQUIP PRGI
56,646 83
56,646.83
LANDSCAPE DIST #38 FD
12,676.53
24,257.07
(11,580.54)
LANDSCAPE DIST #39 FD
(31,008.64)
17,553.58
(48,562.22)
LANDSCAPE DIST #41 FD
78,933.21
9,032.44
69,900.77
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(545,146.05)
305,582.63
(850,728.68)
SELF INSURANCE FUND
990,103.62
990,103.62
EQUIPMENT REPLACEMENT FUND
247,002.13
247,002.13
COMPUTER REPLACEMENT FUND
457,821.82
457,821.82
PUBLIC FINANCING AUTHORITY FUNI
77,338.16
25,122.70
2,788.57
99,672.29
TOTALS
$40,114,937.20
$801,797.91
$2,323,786.86
$0.00 $38,592,948.25
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($197,735.34)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($154,880.88)
INVESTMENTS:
US TREASURY Money Market Acct.
$495,000.68
LOCAL AGENCY INVESTMENT FD
32,153,156.16
FED HOME LOAN BANK NOTES
6,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
99,672.29
TOTAL INVESTMENTS
$38,747,829.13
TOTAL CASH $38,592,948.25
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's
funds are available for withdrawal within 24 hours. in addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The abo a suma rovides sufficient cash flow liquidity to meet the next six month's
estimate _ p n ' ur s.
James DeStefano, Tr surer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
October 31, 2009
BEGINNING.• TRANSFE5 S ENDING
BALANCE . ' P15CEIPTS itlSBUPSBMi=NTSIN (AUT.) -BALANCE
GENERAL FUND
$31,009,059 39
982,683.83
$1,763,196.19
$30,228,547.03
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOU NT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
(1,550.00)
1,55000
(3,100.00)
MEASURE R LOCAL RETURN FD
0.00
($596,446.91)
INVESTMENTS:
0.00
GAS TAX FUND
(52,791.17)
335,457.47
29,328,561.17
282,666.30
TRANSIT TX (PROP A) FD
501,300.10
147,857.89
412,759.56
236,398.43
TRANSIT TX (PROP C) FD
1,844,998.93
52,801.38
6,295.00
1,891,505.31
ISTEA Fund
473,160.99
106.35
473,267.34
INTEGRATED WASTE MGT FD
382,189.68
79,503.28
7,281.44
454,411.52
TRAFFIC IMPROVEMENT FUND
385,244.28
887.69
26,878.51
359,253.46
AB2928-TR CONGESTION RELIEF FD
478,380.96
1,013.51
479,394.47
AIR QUALITY IMPRVMNT FD
157,487.80
326,55
0.00
157,814.35
TRAILS & BIKEWAYS FD
0.00
0.00
Prop 1 B Bond Fund
879,730.01
1,621.72
881,351.73
PARK FEES FD
420,554.05
930.45
421,484.50
PROP A - SAFE PARKS ACT FUND
21,534.31
88.95
21,623.26
PARK & FACILITIES DEVEL. FD
610,479.11
1,361.63
0.00
611,840.74
COM DEV BLOCK GRANT FD
(11,942.66)
10,000.00
16,340.11
(18,282.77)
CITIZENS OPT -PUBLIC SAFETY FD
119,314 99
262.78
2,220.80
117,356.97
NARCOTICS ASSET SEIZURE FD
365,521.46
808.70
3,572.53
362,757.63
CA LAW ENFORCEMENT EQUIP PRGf
56,646.83
127.64
56,774.47
LANDSCAPE DIST #38 FD
(11,580.54)
49.61
38,092.28
(49,62321)
LANDSCAPE DIST #39 FD
(48,562.22)
32,114.32
(80,676.54)
LANDSCAPE DIST #41 FD
69,900.77
205.15
16,300.44
53,805.48
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(850,728.68)
1,145,909.73
(1,996,638.41)
SELF INSURANCE FUND
990,103.62
2,332.74
992,436.36
EQUIPMENT REPLACEMENT FUND
247,002.13
546.48
247,548.61
COMPUTER REPLACEMENT FUND
457,821.82
1,028.54
76,175.36
382,675.00
PUBLIC FINANCING AUTHORITY FUNI
99,672.29
28,977.08
2,700.20
125,949.17
TOTALS
$38,592,948.25
$1,648,979.42
3,551,386.47
$0.00 $36,690,541.20
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($639,301.37)
PAYROLL ACCOU NT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($596,446.91)
INVESTMENTS:
US TREASURY Money Market Acct.
$832,477.77
LOCAL AGENCY INVESTMENT FD
29,328,561.17
FED HOME LOAN BANK NOTES
7,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
125,949.17
TOTAL INVESTMENTS
$37,286,988.11
TOTAL CASH $36,690,541.20
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's
funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The aboA s
estimated'o)
James DeStefano. Trebsurer
sufficient cash flow liquidity to meet the next six month's
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of October 2009
Institution Investment Type Rating
Purchase
Date
Maturity
Date
Term
Amount
At Cost
Current Par)
Original Par
Fair Market
Value *
Rate
State of California Local Agency Inv Fund AAA
29,328,561.17
29,374,331.65
0.646%
Wells Fargo Bank US Treasury Money Market AAA
$832,477.77
832,477 77
0.010%
Union Bank -(Fiscal Agent) US Treasury Money Market AAA
125,949.17
125,949.17
0.050%
Wells Fargo Inst Securities FHLMC - Freddie Mac Note AAA
03/23/09
09/23/11
2.5 Yrs
1,000,000
1,000,000
1,006,230.00
2.125%
Wells Fargo Inst Securities FNMA - Fannie Mae Note AAA
03/23/09
12/23/11
2 75 Yrs
1,000,000
1,000,000
1,006,880 00
2.400%
Wells Fargo Inst Securities FHLB - Federal Home Loan AAA
02/17/09
02/17/12
3.00 Yrs
1,000,000
1,000,000
1,004,690.00
2250%
Wells Fargo Inst Securities FHLB - Federal Home Loan AAA
06118/09
06/18112
3.0 Yrs
1,000,000
1,000,000
1,002,190 00
2.050%
Wells Fargo Inst Securities FHLB - Federal Home Loan AAA
06/22/09
06/22/12
3.0 Yrs
1,000,000
1,000,000
1,000,000.00
2000%
Wells Fargo Inst Securities FHLB - Federal Home Loan AAA
06/22/09
06/22/12
3.0 Yrs
1,000,000
1,000,000
1,002,500 00
2.500%
Wells Fargo Inst Securities FHLB - Federal Home Loan AAA
10/09/09
10/09/12
3.0 Yrs
1,000,000
1,000,000
1,004,060.00
2050%
Totals for month
$ 37,286,988.11
$ 37,359,308.59
Less Investments matured during the month
0.00
Total Investments:
$ 37,286,988.11
2008-09 Actual Interest Income
$924,028.59
2009-10 Budgeted Interest Income
$671,200.00
Actual Year -To -Date Interest Income
$88,857.26
Percent of Interest Received to Budget
13.239%
Allocation of Book Value of Investment by Type
(By Percent)
LAIF Fund
-- --_ 78.66%
Federal Agency
Securities
18.77%
U.S Treasury
Treasury
Money Market I Total Investment - $37,286-988
2.57%
Source of Fair Market Value Wells Fargo Institutional Securities, LLC
TYPE OF INVESTMENTS:
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed t
Treasurer and regulated by the State law The City Investment Pc
limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government se
certificates of deposit and highly rated commercial paper. The Cit
Policy places no limit on this type of investment.
Federal Agency Securitv
Federal Agency Securities are issued by direct U S Government
quasi -government agencies Many of these issues are guarantee
indirectly by the United States Government The City Investment
a 40% limit on this type of investment
CITY COUNCIL
Agenda 9 6--S
Meeting Date: December 1, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g
TITLE: SECOND READING OF ORDIN NCE NO. 0X(2009) OF THE CITY OF DIAMOND
BAR AMENDING TITLE 8, BY ADDING CHAPTER 8.14 WATER CONSERVATION
LANDSCAPING TO THE DIAMOND BAR MUNICIPAL CODE.
RECOMMENDATION:
Adopt.
FISCAL IMPACT:
The fiscal impacts to the City are unknown, but will likely be minimal and associated with staff and
City -contracted consultant review of new and altered residential and commercial landscaping projects
affected by the Ordinance, and will be offset by development review and plan check fees.
BACKGROUND:
The City Council approved the first reading of this ordinance at their meeting on November 17, 2009.
If the second reading is approved by the City Council, the ordinance becomes effective in 30 days
(December 31, 2009).
Prepared by:
Anthony Santids
Management Analyst
Attachment:
1. Ordinance No. 0X(2009).
Reviewed b
nw
Greg Gubman, AICP
Community Development Director
ORDINANCE NO. 02(2009)
AN ORDINANCE OF THE CITY OF DIAMOND BAR
AMENDING TITLE 8, BY ADDING CHAPTER 8.14
WATER CONSERVATION LANDSCAPING
TO THE DIAMOND BAR MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1: ORDINANCE. Title 8, Chapter 8.14 of the Diamond Bar
Municipal Code, commencing with Section 8.14.010 is hereby added to read as
follows:
"Chapter 8.14
WATER CONSERVATION LANDSCAPING
Sections:
8.14.010
Purpose.
8.14.020
Applicability.
8.14.030
Definitions.
8.14.040
Compliance Requirements.
8.14.050
Exceptions.
8.14.060
Submittals.
8.14.070
Determination of Conforming Installation.
8.14.080
Compliance Verification.
8.14.090
Landscape and Irrigation Maintenance Schedule.
8.14.100
Existing Landscapes.
8.14.010 Purpose.
It is the policy of the City of Diamond Bar to promote water conservation.
The Landscape Water Conservation Standards detailed in this Chapter are
intended to promote water conservation while allowing the maximum possible
flexibility in designing healthy, attractive, and cost-effective water efficient
landscapes.
This Chapter is to be used in conjunction with the water conservation
requirements of the Municipal Code, commencing with Section 22.26.010.
Where conflicts in language may exist between this Chapter and Chapter 22.26,
the more restrictive water conserving language shall prevail.
This Chapter is adopted in accordance with AB 1881 (Laird, 2006), which
mandates all local agencies to adopt the model ordinance water efficient
landscape ordinance prepared by the California Department of Water Resources,
or to adopt their own ordinance that is at least as effective in conserving water as
the model ordinance, not later than January 2010.
8.14.020 Applicability.
A. This Chapter applies to all new development projects which are
subject to discretionary review by the City and propose new or altered landscape
area of 2,500 square feet or more. For homeowner -provided or homeowner -hired
landscaping in single-family and multi -family residential projects, this Chapter
applies to all such projects which are subject to discretionary review by the City
and propose new or altered landscape area of 5,000 square feet or more.
B. This Chapter applies to all existing landscapes installed before
January 1, 2010 that are over one contiguous acre in size. Existing landscapes
regulated by this Chapter must comply only with the provisions specified in
Section 8.14.100, and are otherwise exempt from this Chapter.
C. Cemeteries are exempt from compliance with all provisions of this
Chapter, except Section 8.14.040.D.
8.14.030 Definitions.
A. Check Valve: means a valve located under a sprinkler head, or
other location in the irrigation system, to hold water in the system to prevent
drainage from sprinkler heads when the sprinkler is off.
B. ET: Evapotranspiration, which is the approximate summation of
water losses through evaporation from soil and transpiration from the plants
during a specified period of time.
C. ETo: Reference Evapotranspiration, which is the approximation of
water loss expressed in inches per year from a field of 4 -to -7 -inch -tall cool
season grass that is not water stressed.
D. ET Adjustment Factor: A factor used to set an efficiency goal, that
when applied to ETo adjusts for plant factor and irrigation efficiency, two of the
major influences upon the amount of water that needs to be applied to a
landscape.
E. Landscape Area: All areas where new or altered landscaping is
proposed as a part of a new development proposal.
F. Landscape Plan: Design plans with a planting plan, irrigation plan,
and plans with supporting detail sheets to include notes and/or specifications.
G. New Development: Means a new building on a vacant site, an
addition to an existing building on a site, a new building on a developed site, or a
change in land use type any of which requires a discretionary permit from the
City.
H. Plant Factor: A factor that when multiplied by the ETo, estimates
the amount of water used by a given plant species.
I. Precipitation Rate: Means the rate of application of water
measured in inches per hour.
J. Special Landscape Area (SLA): an area of the landscape dedicated
solely to edible plants, areas irrigated with recycled water, water features using
recycled water, and areas dedicated to active play such as parks, sports fields,
golf courses, and where turf provides a playing surface.
K. Turf: A groundcover surface of mowed grass with an irrigation
water need of greater than 30% of the ETo.
L. Water Wise Plants: Those plants that are evaluated as needing
"moderate" (40-60% of ETo), "low" (10-30% of ETo) and "very low" (< 10% of
ETo) amounts of water as defined and listed by Water Use Classifications of
Landscape Species (WUCOLS) available at:
Department of Water Resources
Bulletins and Reports
P.O. Box 942836
Sacramento, California 94236-0001
Other sources of water wise plant classifications may be used if approved by the
City's Community Development Director.
M. Water Budget Calculation: The Maximum annual Applied Water
Allowance shall be calculated using this formula:
MAWA = (ETo) (0.62) [(0.7 x LA) + (0.3 x SLAA
MAWA = Maximum Applied Water Allowance (maximum gallons
per year available for the project).
Eto = Reference Evapotranspiration (53.1 inches per year for the
City of Diamond Bar).
0.7 = ET Adjustment Factor (as designated by the state of
California).
LA = Landscape Area (square feet, including SLA)
0.62 = Conversion Factor (inches to gallons)
SLA = Special Landscape Area (square feet)
0.3 = The additional ET Adjustment Factor for the Special
Landscape Area
N. Weather Based Irrigation Controller: An irrigation controller that
automatically adjusts the irrigation schedule based on changes in the weather.
8.14.040 Compliance Requirements.
Applicants for New Development proposing new or altered landscaping
shall comply with each of the following requirements in the design, installation,
and maintenance of the landscaped area, unless an exception is granted
pursuant to Section 8.14.050.
A. Landscape Plan: Applicants shall submit a Landscape Plan
depicting the landscaped area and all existing landscaping to remain on the lot
as determined by the Community Development Department. Landscaping shall
be designed to be irrigated at no more than 0.7 of the reference
evapotranspiration (ETo) and shall not exceed the MAWA. The City reserves the
right to modify plans in quantity and quality of the landscape to meet the
requirements of this Chapter.
B. Use of Turf and Water Wise Plants:
1. The landscape area of projects proposing exclusively commercial
or industrial uses shall be designed without the use of turf and with 100% water
wise plants. Notwithstanding that requirement, projects may use turf where a
specific turf type is proposed for any required bio-swale or bio -filter systems, or
areas adjacent to pedestrian traffic where walking travel or crossings are
expected. These walking areas would include corner lot locations or linear areas
located along pedestrian routes.
2. Turf is the appropriate choice in parkways where vehicle parking is
permitted adjacent to the parkway curb. The parkway may include one (1) or a
maximum of two (2) non -permanent hardscape areas where space permits. The
non -permanent hardscape area can be pervious pavers, decomposed granite,
brick on sand, concrete pavers, or other similar materials approved by the
Community Development Director, and may serve as a pedestrian landing
between the parkway curb and the sidewalk. Each non -permanent hardscape
area may be no larger than four feet in width, and be installed and sized in such
a manner that it can be easily removed should the City or its permittees conduct
work in the parkway area. The pedestrian landing area must be a minimum of
five feet away from any street tree and three feet away from any meter boxes,
cable boxes, transformers, street lights, or other objects lawfully permitted in the
right-of-way.
3. Where parking is not permitted adjacent to the parkway curb, the
parkway shall be designed using 100% water wise plants.
4. The landscape area of single family residential, multi -family
residential, mixed use, and institutional use projects shall be designed with no
more than 40% of the landscaped area in turf or plants that are not water wise
plants. Approved turf parkways shall not be counted toward the 40% turf
limitation.
5. Turf is not permitted in medians or parking lot landscape finger
planters.
6. Turf shall not be used on slopes of 20% (5:1) or greater within the
landscape area.
7. Notwithstanding subsections 1 and 2 above, additional turf areas
may be approved by the City for areas designed and used for outdoor sporting
and recreational activities, or for an approved functional use. Approved turf
areas may be watered at 1.0 of the reference evapotranspiration (ETo).
C. Mulch: The landscape area, except those portions of the landscape
area planted in turf, shall be covered with mulch material to an average thickness
of at least 3 inches throughout. In areas with groundcovers planted from flats,
mulch shall be installed to an average thickness of 1 '/2 inches. Additional mulch
material shall be added from time to time as necessary in order to maintain the
required depth of mulch.
D. Irrigation: All new or altered irrigation systems proposed as part of a
new development shall incorporate the following requirements in their design,
installation and maintenance:
1. Irrigation systems shall be designed and installed to avoid
overspray and runoff. Valves shall be separated for individual hydrozones based
on plant water needs and sun or shade requirements.
2. Water Budget Calculations (Section 8.14.030.M. above) shall be
shown on Irrigation Plans.
3. An automatic irrigation system is required and shall include a
weather -based irrigation controller, including a rain shut-off sensor.
4. Areas less than eight feet wide shall be irrigated with appropriately
selected equipment that provides the proper amount of water coverage without
causing overspray onto adjacent surfaces.
5. All sprinklers shall have matched precipitation rates within each
valve and circuit. All irrigation systems shall be designed to include optimum
distribution uniformity, head to head spacing, and setbacks from walkways and
pavement.
6. All irrigation systems shall provide check valves at the low end of
irrigation lines to prevent unwanted draining of irrigation lines.
7. Pressure regulators may be required on the irrigation system as
determined by the City.
8.14.050 Exceptions.
Exceptions to these Landscape Water Conservation Standards may be
granted by the City's Community Development Director upon a finding, based on
substantial evidence, that the exceptions will promote equivalent or greater water
conservation than is provided for in these standards. Requests for exceptions
shall be in writing and shall be submitted to the Community Development
Director at the time the application is submitted to the City for review. Requests
for exceptions must be accompanied by documentary evidence supporting the
finding of equivalent or greater water conservation.
8.14.060 Submittals.
A. Applicants shall provide all relevant information on the landscape
plan including botanical names for plants and turf species; container sizes;
percentage calculations of allowable areas of turf; low, medium or high water use
plants and water -wise plants; water budget calculations; monthly irrigation
schedule; and specific requests for any exceptions to the requirements of this
Chapter. Areas of existing landscaping to remain unaltered shall be indicated on
the landscape plan.
B. The landscape plan shall be prepared in accordance with the
provisions of the California Business and Professions Code relating to the
practice of landscape architecture (Business and Professional Code Section
5641 et seq.).
C. The landscape plan shall include a "Statement of Compliance" in a
form approved by the Community Development Director certifying that the
landscape design complies with the mandatory elements of this Chapter. The
Statement of Compliance shall be signed by the person who prepared the
landscape plan.
8.14.070 Determination of Conforming Installation.
The person who prepared the landscape plan shall inspect the installation
of the landscaping and any irrigation system included in the plan and shall certify
in writing to the Community Development Department that the installation
substantially conforms to the approved landscape plan prior to a final City
landscape inspection or occupancy being requested.
8.14.080 Compliance Verification.
Verification of compliance with this Chapter, as applicable, shall be made
by the Community Development Department in accordance with the following
requirements:
A. No building permit shall be issued unless the following requirements
have been satisfied:
1. The Statement of compliance required by Section 8.14.060.C.
above has been included on the final landscape plan submitted for
plan check approval.
2. A maintenance schedule as required by Section 8.14.090 has been
submitted for plan check approval.
B. No building permit shall be given a final landscape inspection or issued
a permanent certificate of occupancy until the Community Development
Department receives a written determination of conforming installation as
required by Section 8.14.070 and a written statement as required by Section
8.14.090 affirming that the maintenance schedule will be adhered to by those
person(s) responsible for landscape maintenance.
8.14.090 Landscape and Irrigation Maintenance Schedule.
A. Landscapes shall be maintained to ensure water use efficiency. A
regular maintenance schedule shall be submitted with the Statement of
Compliance.
B. A regular maintenance schedule shall include, but not be limited to,
routine inspection; adjustment and repair of the irrigation system and its
components; aerating and dethatching turf areas; replenishing mulch; fertilizing;
pruning; weeding in all landscape areas, and removing and obstruction to
emission devices. Operation of the irrigation system outside the normal watering
window is allowed for auditing and system maintenance.
C. Repair of all irrigation equipment shall be done with the originally
installed components or their equivalents.
D. A project applicant is encouraged to implement sustainable or
environmentally -friendly practices for overall landscape maintenance.
8.14.100 Existing Landscapes.
The following provisions apply to existing landscapes, as defined in Section
8.14.020.6 of this Chapter:
A. For landscapes served by a single water meter, the City may
require the following, including but not limited to: irrigation water use analyses,
irrigation surveys, and irrigation audits to evaluate water use, and to provide
recommendations as necessary to reduce landscape water use to a level that
does not exceed the Maximum Applied Water Allowance for existing landscapes.
The Maximum Applied Water Allowance for existing landscapes shall be
calculated as: MAWA = (.80) (ETo) (LA) (0.62). All landscape irrigation audits
shall be conducted by a certified landscape irrigation auditor.
B. For landscapes that do not have a meter, the City may require the
following, including but not limited to: irrigation surveys and irrigation audits to
evaluate water use, and to provide recommendations as necessary to prevent
water waste. All landscape irrigation audits shall be conducted by a certified
landscape irrigation auditor.
C. The City may collaborate with the local water purveyor(s) to define
each entity's specific responsibilities relating to this ordinance."
SECTION 2: CEQA. The City Council determines that this ordinance is
exempt from review under the California Environmental Quality Act (California
Public Resources Code §§ 21000, et seq., "CEQA") and the regulations
promulgated thereunder (14 California Code of Regulations §§ 15000, et seq.,
the "CEQA Guidelines") because it enacts regulations that are applicable to new
or altered landscape projects subject to project specific discretionary review.
Therefore, it can be seen with certainty that there is no possibility that this
ordinance will cause a direct physical change in the environment, and therefore
the adoption of this ordinance is not considered a project per section 21065 of
CEQA. In addition, this ordinance is an action being taken for enhanced
protection of the environment that does not have the potential to cause significant
effects on the environment. Consequently, it is categorically exempt in
accordance with CEQA Guidelines §§ 15305 as a minor alteration in land use
limitations which do not result in any changes in land use or density; and 15308
as an action taken by a regulatory agency as authorized by California law to
assure maintenance or protection of the environment.
SECTION 3: FINDINGS. The City's findings and evidence in the record
that its water efficient landscape ordinance is at least as effective in conserving
water as the California Department of Water Resource's updated Model Water
Efficient Landscape Ordinance is as follows:
A. Th e ordinance is applicable to all new or altered development subject to
discretionary review by the City.
B. Under th a ordinance, landscaping shall be designed and irrigated so not to
exceed 70% of the local evapotranspiration rate (ETo) established by the
State for the City of Glendora and surrounding areas of Los Angeles
County.
C. Under the ordinance, landscape areas for commercial and industrial
projects must use 100% water wise plants without turf, with only minor
exceptions.
D. Under the ordinance, landscape areas for residential, mixed use, and
institutional type projects shall be designed with less than 40% turf and
non -water wise plant materials.
E. Under the ordinance, automatic irrigation systems are required and shall
be designed to avoid overspray and runoff with optimum distribution
uniformity and setbacks from hardscape, and shall employ a weather -
based irrigation controller with a rain shut off sensor and check values at
the end of each line to hold water in the system, preventing unwanted
drainage from sprinkler heads.
F. Exceptions to the ordinance standards are allowed only upon a finding
that alternative design will promote equivalent or greater water
conservation.
G. Under the ordinance, installation and compliance verifications are required
of the landscape designer.
H. Under the ordinance, the maximum annual applied water allowance
calculation matches the California Department of Water Resource's
formula in its Model Water Efficient Landscape Ordinance.
I. Under the ordinance, the identification of water wise plants matches that
used by the California Department of Water Resource's in its Model Water
Efficient Landscape Ordinance; namely, the "Water Use Classification of
Landscape Species" prepared by the University of California Cooperative
Extension.
SECTION 4: SEVERABILITY. If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this ordinance is, for any reason, held to
be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions of
this ordinance. The City Council hereby declares that it would have adopted this
ordinance, and each section, subsection, subdivision, sentence, clause, phrase,
or portion thereof, irrespective of the fact that any one or more sections
subsections, subdivisions, sentences, clauses, phrases, or portion thereof be
declared invalid or unconstitutional.
SECTION 5: SUMMARY. Pursuant to Government Code Section
36933(c)(1), the City Clerk was designated to prepare and has published a
summary of this ordinance, and a certified copy of it was posted in the Office of
the City Clerk a minimum of five days before the City Council's public hearing to
consider adoption of the ordinance.
SECTION 6: PUBLICATION. The City Clerk shall certify as to the
adoption of this ordinance and shall cause the summary thereof to be published
within fifteen calendar (15) days of the adoption and shall post a certified copy of
this ordinance, including the vote for and against the same, in the office of the
City Clerk, in accordance with Government Code Section 36993, for the City of
Diamond Bar.
SECTION 8: EFFECTIVE DATE. This ordinance shall go into effect and
be in full force and operation from and after thirty (30) days after its final passage
and adoption.
2009.
PASSED, APPROVED, AND ADOPTED this day of December,
Mayor
I, Lynda Burgess, the City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Ordinance was introduced at a regular meeting of the City Council
of the City of Diamond Bar, California, held on the 17th day of November, 2009,
and was finally passed at a regular meeting of the City Council of the City of
Diamond Bar, held on the day of , 200_, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6.6
Meeting Date: 12/1/09
AGENDA REPORT
VIA: James DeStefano, City Manae
TITLE: APPROVAL OF RECERTIFICATIO APPLICATIONS FOR TREE CITY USA (NINTH
YEAR) AND TREE CITY USA GROWTH AWARD (FIFTH YEAR) FOR 2009.
RECOMMENDATION:
FINANCIAL IMPACT:
Approve applications.
None
BACKGROUND: Staff has prepared applications for two different designations related to its tree
maintenance program. The first is designation as Tree City USA. The second is the Growth Award.
The National Arbor Day Foundation, in cooperation with the United States Forest Service and the
National Association of State Foresters, recognizes towns and cities across America that meet the
four standards of the Tree City USA program. The four standards are: 1) establishing a department
to oversee the tree maintenance program; 2) establishing a community tree ordinance; 3) establishing
a forestry program with an annual budget of at least $2 per capita; and 4) proclaiming and celebrating
Arbor Day in Diamond Bar. The City of Diamond Bar received its first distinction of being recognized
as a Tree City USA in 2001 and has maintained its designation each year since by successfully
meeting the standards of the recertification process.
The Growth Award recognizes environmental improvement and encourages higher levels of tree care
throughout America. For the four years in a row, up to 2007 the City completed activities which met
the eligibility requirements of the award. In 2009 the City has completed activities totaling the
necessary 10 points to qualify once again for the Growth Award.
DISCUSSION: On November 20, 2001, the City Council adopted Ordinance No. 03 (2001)
establishing the community forestry program and designating the Community Services Department as
the department responsible for the tree maintenance program. The adoption of this ordinance meets
standards one and two for Tree City USA. On June 19, 2009, the City Council adopted the 2009110
FY budget, which includes $177,795 of funding related to tree maintenance. This meets the third
standard, appropriation of at least $2 per capita (or about $120,000 minimum) for annual tree
maintenance costs. The fourth standard was met when the City Council proclaimed April 24, 2009
Arbor Day in Diamond Bar and a celebration on that date was conducted at Pantera Elementary
School.
In addition to meeting the recertification standards, the City of Diamond Bar completed activities in
the following categories to qualify for the Growth Award:
A10 - Continuing Education for Forestry Manager.
Criteria -- A continuing education program for forestry managers and tree board members was
initiated or significantly improved.
Anthony Jordan, Parks and Maintenance Superintendant, completed the 10 week 16th
Arborists' Certification Preparation Course from February 11 to March 28, 2009, which
qualifies for 6 points.
B1 - New Projector Organization
Criteria -- A new, significant tree project was accomplished by the City in partnership with a
civic organization, youth group or other corporate or volunteer entity; or assistance was given
in creating a new volunteer organization that contributes to the community forestry program.
On June 1, 2009, twenty trees donated by West Coast Arborists and the City of Diamond Bar
were dedicated and planted by the students at Armstrong Elementary School, a Brownie troop,
the PTO, Mayor Everett and Councilman Tanaka. With the help of West Coast Arborist and
City Staff all 20 trees were planted on the Elementary School Campus. This project qualifies
for 4 points.
The Recertification and Growth Award applications must be submitted to the California Department of
Forestry by December 31, 2009 and each application requires the Mayor's signature.
PREPARED BY:
Alison Meyers, Community Services Coordinator
REV E B
a
B3643.dS6
Community Services Director
Attachments:
Application for Tree City USA for Recertification
Application for Tree City USA Growth Award
TREE CITU USA
Application for Recertification
Mail completed application with requested attachments to your state forester no later than December 31.
The TREE CITY USA award is made in recognition of work completed by the city during the calendar year.
Please provide information for the year ending.
(Some states require information in addition to that requested on this application. Check with your state forester.)
As Mayor of the community of Diamond Bar, CA
(Title -Mayor or other city official)
I herewith make application for this community to be officially recertified as a Tree City USA for 2009,
having achieved the standards set forth by The National Arbor Day Foundation as noted below.
Standard I: A Tree Board or Department
List board members, and meeting dates for the past year; or name of city department and manager.
The City Department of Cormnunity Services, Cotnrnunity Services Director Bob Rose Parks and Maintenance
Superintendent, Anthony Jordan, Community Services Coordinator Andee Tarazon
Standard 2: A Community Tree Ordinance
Check one: (]Our ordinance as last submitted is unchanged and still in effect.
❑ Our ordinance has been changed. The new version is attached.
Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita
Total community forestry expenditures................................................................................ S 147,963
Communitypopulation.................................................................................................... 59.487
Attach annual work plan outlining the work carried out during the past year. Attach breakdown of community forestry expenditures.
Dated October 23, 2009 — shows projected expenditures through December 09
Standard 4: An Arbor Day Observance and Proclamation
Date observance was held April 24, 2009
Attach program of activities and/or news coverage. Attach Arbor Day proclamation.
Signature
Please type or print the following:
Mayor
Title Date
Certification
(To Be Completed By The State Forester)
(Community)
The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application
and have concluded that, based on the information contained herein, said cormnunity is eligible to be recertified as a Tree City USA,
for the calendar year, having in my opinion met the four standards of achievement in urban forestry.
Signed
State Forester Date
Person in State Forester's Office who should receive recognition material:
Name: UPS Address:
Title: City, State, Zip:
Agency: PH#: Email:
Mayor or equivalent
City Forestry Contact
Name:
Name:
Anthony Jordan
Title:
Mayor
Title:
Parks and Maintenance Superintendent
Address:
21825 Copley Drive
Address:
21825 Copley
City, State, Zip:
Diamond Bar, CA 91765
City, State, Zip:
Diamond Bar, CA 91765
Phone#:
(909)839-7010
Phone#:
(909)839-7063
Email:
Email:
Anthony,iordan(a-),ci.diamond-bar.ca.us
NOTE: Application will not be processed without Standard 3 and 4 attachments.
Certification
(To Be Completed By The State Forester)
(Community)
The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application
and have concluded that, based on the information contained herein, said cormnunity is eligible to be recertified as a Tree City USA,
for the calendar year, having in my opinion met the four standards of achievement in urban forestry.
Signed
State Forester Date
Person in State Forester's Office who should receive recognition material:
Name: UPS Address:
Title: City, State, Zip:
Agency: PH#: Email:
TREE CYTZ SSA GROW TH -WARD
Application
Mail completed application with requested attachments to your state forester no later than December 31.
As Mayor ofthecityof City of Diamond Bar ,
('Btle — Mayor or other city official)
I herewith make an application for this community to receive the Tree City USA Growth Award as we
• certified as a Tree City USA last year and have submitted an Application for Recertification this year.
• spent at least as much on our community forestry program this year ($14 !!19 9 6 3 ) as we did last year
($13 0 , 2 7 0) (fill in amounts reported on Tree City Applications.)
• earned 10 or more points according to Growth Award Eligible Activities (which were new or significantly
improved this year.)
• attached documentation for each Eligible Activity for which we seek recognition as listed below.
(Appropriate documentation includes narrative descriptions, copies of documents, copies of printed
brochures, and newspaper clippings.)
City Forestry Contact who can answer questions about the application:
Anthony jord-an
Signature Name
Mayor City of Diamond Bar, 21825 Copley Drive
Title Address
Diamond Bar, CA 91765 (909 j_ R39-7063
E-mail City, State, Zip Phone #
ACTIVITY ELIGIBLE ACTIVITY # OF POINTS
NUMBER NAME EARNED
Continuing education
A10 for Forestry Managers&& 6
Tree Board Members
- ' • • • . • •
TOTAL
POINTS
DESCRIBE BRIEFLY
(attach documentation)
Anthony Jordan attended the 16th'
Arboritts,Certification Preparation
Course .by Ted Stamen. 33%6E the tree
management attended; -this course.
20 trees donated by West Coast Arbori
were planted by Armstrong Elementary,
students, the PTO and a Brownie troop.
The City of Diamond Bar procured the
donation and particapated in the
and Planting of the trees
Ten (10)
Growth Award Certification
(To Be COUIp!ei.ed 13, Thr. State Forc:-u-fl
eC'Orll Ill L! nity.!
The al)m e namecl conlrnttnily has made formal application to tliis office. 1 ani plealscd to advise you that we revic�vecl
the application and have conclLided thnt, based on the inf'onnation liorein, said cominunitc- is eligible to receive
ti-rc'1'rce City l.1SA GrriNvt h Acva ria, fur• the --- ----.-__-. ca]endiu year, having in my upiniou nret. the (,rowth A« a:r d
criteria specified in this application.
Signed - — -- — - -- - -... -
CITY COUNCIL
Agenda # 6 , 7
Meeting Date :December 1, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: A RESOLUTION APPROVING HE APPLICATION FOR THE
ENVIRONMENTAL AND ENHANCEMENT MITIGATION (EEM)
PROGRAM UNDER SECTION 164.56 OF THE STREETS AND
HIGHWAYS CODE FOR THE 2009-2010 DIAMOND BAR URBAN
REFORESTATION PROJECT ALONG THE STATE ROUTE 57/60
FREEWAY CORRIDOR
RECOMMENDATION:
Adopt Resolution No. 2009 -XX approving the application for the Environmental
Enhancement and Mitigation (EEM) Program and authorizing the City Manager to
execute contracts and related documents necessary to complete the project.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND:
The California Resources Agency, in October of 2009, announced that applications are
being accepted for the 2009/2010 grant cycle of the EEM application. This program
allows for an allocation of up to $10 Million each year for grants to local, state, and
government agencies for projects that mitigate the environmental impacts caused by
new or modified state transportation facilities. The area surrounding the Westbound
SR -60 Freeway On/Off Ramp at Brea Canyon Road is being proposed because of the
impacts caused by the State Route 57/60 High Occupancy Vehicle (HOV) lane project.
Based on the criteria, this project would be eligible for funding under the Highway
Landscape and Urban Forestry category of the program.
DISCUSSION:
The SR -57/60 HOV lane project completed by Caltrans involved the construction of
elevated HOV lanes along a portion of the SR -57/60 freeway corridor in addition to the
construction of a collector road and realignment of the Brea Canyon Road On -Ramp at
the Westbound SR -60 Freeway. As a result of this improvement, areas of vegetation
and mature trees were removed. The reforestation (approximately 5 acres) that is being
proposed with this application will provide enhancements by creating a landscape buffer
between the freeway and the surrounding community (see attached exhibit).
The project scope includes landscape and irrigation installation as well as 5 years of
plant establishment (maintenance). The concept plan includes roughly 70 plantings of a
variety of native species including Blackwood Acacias, Western Redbuds, California
Walnuts, and Coast Live Oak Trees. The tree plantings will be a mix of 1 -gallon and 5 -
gallon trees sizes.
In November 2009, the City submitted an application requesting $350,000 in grant funds
for the design, construction, and construction administration of the proposed project.
The California Resources Agency, who is administering this program, indicated that the
required resolution authorizing staff to act as an agent of the City could be provided at
later date.
The California Transportation Commission (CTC) is expected to give preliminary
approval for project funding in Spring 2010. If the City's application is selected, an
agreement with the State of California will need to be executed to carry out the project.
PREPARED BY:
Rick Yee, Senior Civil Engineer Date Prepared: November 23, 2009
WED BY:
D vid G. Liu yector of Public Works
Attachments: Resolution No. 2009 -XX
Preliminary Estimate of Cost
Existing Conditions and Design Concept
2
RESOLUTION NO. 2009 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE APPLICATION FOR GRANT
FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND
MITIGATION PROGRAM UNDER THE SECTION 164.56 OF
THE STREETS AND HIGHWAYS CODE FOR THE DIAMOND
BAR URBAN REFORESTATION PRJOECT
A. RECITALS.
WHEREAS, the Legislature of the State of California has enacted AB 471 (Chapter 106
of the Statutes of 1989), which is intended to provide $10 million annually
for a period of 10 years for grant funds to local, state and federal agencies and nonprofit
entities for projects to enhance and mitigate the environmental impacts of modified or
new public transportation facilities; and
WHEREAS, the Resources Agency has established the procedures and criteria
for reviewing grant proposals and is required to submit to the California Transportation
Commission a list of recommended projects from which the grant recipients will be
selected; and
WHEREAS, said procedures and criteria established by the Resources Agency
require a resolution certifying the approval of application by the City of Diamond Bar
before submission of said application to the State; and
WHEREAS, the application contains assurances that the City of Diamond Bar must
comply with; and
WHEREAS, the City of Diamond Bar, if selected, will enter into an agreement with the
State of California to carry out the environmental enhancement and mitigation project;
B. RESOLUTION.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY OF DIAMOND BAR DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council of the City of Diamond Bar approves the filing of an
application for the Environmental Enhancement and Mitigation Program for grant
assistance.
SECTION 2. That the City Council of the City of Diamond Bar certifies that it will make
adequate provisions for operation and maintenance of the project.
SECTION 3. That the City Council of the City of Diamond Bar appoints James
DeStefano as agent of the City of Diamond Bar to conduct all negotiations, execute and
submit all documents, including, but not limited to applications, agreements,
amendments, payment requests and so on, which may be necessary for the completion
of the aforementioned project.
The City Clerk shall certify to the adoption of the Resolution.
PASSED, APPROVED AND ADOPTED this 1stday of December ,2009.
Ron Everett, Mayor
1, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the 1st day of December, 2009 by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
4
DEPARTMENT OF TRANSPORTATION
PRELIMINARY ESTIMATE OF COST
SHEET
1 OF 1
BID OPENINGEXPENDITURES AUTHORIZATION BUDGET ALLOCATION DATE
111113/2009
DISTRICT COUNTY ROUTE K.P
7 LA 57,60
SOURCE OF FUNDS
FEDERAL AID NUMBER DESCRIPTION
ITEM NUMBER
CODE
ITEM DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
AMOUNT
74019
PREPARE STORM WATER POLLUTION PREVENTION PLAN
LS
1
$
10,000.00
$
10,000.00
74017
WATER POLLUTION CONTROL
LS
1
$
20,000.00
$
20,000.00
120100
TRAFFIC CONTROL SYSTEM
LS
1
$
20,000.00
$
20,000.00
200002
ROADSIDE CLEARING
LS
1
$
30,000.00
$
30,000.00
202011
MULCH (3" DEEP)
CU YD
1,860
$
30.00
$
55,800.00
20401
PLANT (GROUP A) 1 GALLON
EA
40
$
15.00
$
600.00
204002
PLANT (GROUP B ) 5 GALLON
EA
30
$
25.00
$
750.00
204099
PLANT ESTABLISHMENT - (5 YRS):
CONTRACTOR - 90 DAYS, CITY FORCES - 4 YRS, 9 MONTHS
LS
1
$
15,000.00
$
15,000.00
209202
RECYCLED WATER WARNING SIGNS
EA
8
$
400.00
$
3,200.00
208000
IRRIGATION
LS
1
$
60,000.00
$
60,000.00
190114
DUST CONTROL
LS
1
$
9,000.00
$
9,000.00
AERIAL PHOTOGRAPHY TO CALTRANS STANDARDS
$
20,000.00
PLANTING & IRRIGATION DESIGN TO CALTRANS STANDARDS
$
45,000.00
PERMIT PROCESSING ASSISTANCE (T & M NOT TO EXCEED)
$
10,000.00
CONSTRUCTION ADMINISTRATION (T & M NOT TO EXCEED)
$
35,000.00
SUBTOTAL
CONTINGENCY (59/6)
Mobilization (2%)
GRAND TOTAL
$
$
$
$
334,350.00
11,217.50
4,287.00
350,000.00
CITY COUNCIL
Agenda # _f, R (A)
Meeting Date: December 1, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang
TITLE: AWARD OF CONTRACT TO ITER INC. FOR IMPLEMENTATION OF
REAL TIME VIDEO CAPABILITY FOR USE WITH THE TRAFFIC
MANAGEMENT SYSTEM IN THE AMOUNT OF $71,580.60
RECOMMENDATION:
Award Contract.
FINANCIAL IMPACT:
This project is funded by the City's federally approved Energy Efficiency and
Conservation Block Grant (EECBG) Program. This project meets greenhouse gas
emissions reduction and energy conservation goals outlined by the Program. Funds in
the amount of $516,500 were appropriated at the November 3, 2009 City Council
meeting for the entirety of projects planned within the City.
BACKGROUND/DISCUSSION:
This project will provide for real time video transmission and remote operations
capability of traffic signal detection zones. The intent is to integrate these features with
the City's Traffic Management System (TMS) which will allow for traffic signal control,
synchronization, and diagnostic capability from a centralized location at City Hall. In
order to maximize benefit and streamline operations of our traffic signal network, real
time streaming video can provide information critical to operational decisions. Currently,
the main corridors in the City are synchronized, so having confirmation of actual field
conditions will enable changes or errors to be detected and addressed quickly. It has
been demonstrated that delay time has been reduced through implementation of the
synchronization effort. Traffic signal synchronization of the City's arterials enables
significant energy benefits through the reduction of vehicle emissions and gasoline
consumption and provides another step forward in meeting the City Council's
Sustainability Goals.
Currently, there are twenty three (23) intersections in the City that are using video
detection technology for traffic signal operations. Of the 23 intersections, seventeen
(17) are being proposed for the real time video project and six (6) locations will be
receiving closed circuit TV cameras through implementation of a separate project at a
later date. In order to view real time video and to control camera detection zones, it will
be necessary to install a module that encodes video images and enables remote
operations of the detection zones. The modules are manufactured by Iteris, Inc. and
are directly compatible with existing video detection cameras currently being used by
the City. It is necessary to sole source this procurement because the video modules
and associated software are not interchangeable with other manufacturers. Iteris, Inc.
has an excellent record of providing technical support for prior installations of related
equipment in the City. The equipment and services to be provided by Iteris, Inc. include
video modules, software, minor hardware upgrades, and the installation, setup, training,
and warranty for the new equipment.
PREPARED BY:
Rick Yee, Senior Civil Engineer Date Prepared: November 23, 2009
1:7�RATIMM
,P�4
avidi ,D' ector of Public Works
Attachment: Consultant Service Agreement
2
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of 'by and between the City of
Diamond Bar, a municipal corporation ("City") and Iteris, Inc. , ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "A" the Consultant's
Proposal, dated November 20, 2009.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "A."
2. Term of Agreement. This Contract shall take effect , and
remain in effect unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A" with a not to exceed amount of $71,580.60. Payment will be
made only after submission of proper invoices in the form specified by City.
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: James DeStefano, City Manager Consultant: Iteris, Inc.
City of Diamond Bar 1700 Carnegie Ave, Ste 100
21825 Copley Drive Santa Ana, CA 92705
Diamond Bar, CA 91765 Attn: Marilyn Holden
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insureds on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy(ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
admitted to do business in the State of California or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
"City"
ATTEST: CITY OF DIAMOND BAR
0
By:
Tommye Cribbins, City Clerk Ron Everett, Mayor
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
EXHIBIT A
RodefXj
2187 Kemper Ave.
Claremont, Ca 91711
November 20, 2009
Rick Yee P.E.
Senior Engineer
City of Diamond Bar
21825 Copley Drive
Diamond Bar, Ca 91765-4178
Dear Rick:
Please find the following proposal to furnish equipment, software, and labor
to utilize the City of Diamond Bar's existing Ethernet communications
system to transmit video detection camera images from signals
implementing Iteris Vantage Video Detection back to the City's TOC and
provide a GUI based interface for remote selection and management of these
resources.
Scope
Iteris intends to furnish and install the following items:
• 17 each Iteris EdgeConnect Ethernet modules
• lea Iteris Vantage View Software Package
• Upgrade from Vantage Edge Classic Processors/Extension Modules to
Vantage Edge2 Processors/Extension Modules at 4ea approaches.
• Iteris technical support personnel will install and program each
EdgeConnect module to establish Ethernet communications with the
TOC.
• Iteris technical support personnel with the support the City IT
department will install and configure the VantageView software on
the appropriate server.
• Iteris technical support personnel will make every effort to maintain
continuous communications for the existing traffic control system.
• Iteris technical support personnel perform a final system test upon
completion of the installation and will document the system
installation and testing providing copies for IT, Traffic Engineering
Rick Yee
November 20, 2009
Page 2
and maintenance. The testing will include insuring that there has been
no degradation in the performance of the traffic signal system data.
• Should any interruptions to the existing City traffic signal
interconnect system occur resulting from actions of the Iteris technical
support personnel during the installation of the EdgeConnect modules,
Iteris will suspend installation activities and aggressively pursue
restoration of the communications.
• Iteris Technical personnel to furnish a one day 8 hour training course
for the EdgeConnect system and a one day 8 hour training course for
the Vantage View system. The training will be provided on-site.
Since questions inevitably arise as staff use new software/hardware
systems, Iteris will also furnish an additional 8 hour training course
covering both systems approx. 30-45 days after the first training
courses. The intention of this is to accommodate City of Diamond
Bar TOC personnel's "seasoned" questions.
The City will provide the following in support of the system installation:
o The City IT department will provide Ethernet address
information as needed for the EdgeConnect modules.
o The City IT department will implement the necessary QOS
management of the existing RuggedComm Ethernet switches to
achieve the desired bandwidth protection for the traffic control
system data.
o Access and support to an appropriate server for installation of
the VantageView software.
o The City will provide a conference room for the training. The
room will be equipped with a projection screen and whiteboard.
Prieing
The pricing for this project is found on the following page:
Note: Please note that the contract should be made out to Iteris 1700 Carnegie Ave
Ste. 100 Santa Ana, Ca 92705 attn: Marilyn Holden. RodefX Inc. is the sales agent for
Iteris, and does not receive contracts.
1700 CARNEGIE AVE. STE 100 SANTA ANA, CA 92705
909.921.3958 ; 909.626.0725 FAX
email: rodefx(a)verizon.net
EQUIPMENT
QUOTATION
RodefX is authorized to quote on the Vantage product line for Iteris. Projects that excede $80,000.00 will
11/20/09
require and authorized Iteris Signature:
Signature Date
All Purchase orders shall be made out to Iteris and faxedlemailed to RODEFX INC. Questions regarding this quote
contact Michael Girardot RodefX 909.921.3958; 909.626.0725fax; rodefx@verizon.net
See Terms and Conditions
attached
CITY OF DIAMOND BAR
EDGECONNECT INTEGRATION
Promised Date:7 DAYS A.R.O.
ATTN: MR. RICK YEE P.E.
F.O.B. ITERIS; Freight is included.
Freight does not include any
Terms: Subject to Credit Approva
insurance.
Shipping: FOB ITERIS, SANTA ANA, CA
Part Number Descri tion
Qtv
Unit Unit Price —E
xi. Price
r— ITERIS EDGECONNECT MODULE
17
ea
$ 3.060.001 S
52,020.00
VANTAGE VIEW UNLIMITED SOFTWARE LICENSE
1
ea
$ 10.000.00 $
10,000.00
l LOYAL CUSTOMER DISCOUNT
1
ea
$ (5.000.00) S
(5,000.00)
CLASSIC EDGE UPGRADE TO EDGE 2 INCL. ALL REQUIRED EXT. MODULES
4
ea
S 1,625.00 , S
6,500.00
VANTAGE VIEW SERVICE CONTRACT (FIRST YEAR)
1
ea
INCL i
INCL
VANTAGE VIEW SERVICE CONTRACT 2ND YEAR
1
ea
S 2,000.00 S
2,000.00
TURN ON, SETUP ASSISTANCE, AND TRAINING
1
ea
INCL,
INCL
i
i
Important:
SUBTOTAL $
65,520.00
Prices are valid for 30 days from the Quote Date on quantities only unless extended in writing. All terms are "net 30 days"
unless otherwise listed and negotiated with Iteris. - All Prices are FURNISH ONLY unless otherwise stated.
FREIGHT $
Terms and Conditions attached
i
TAX $
6,060.60
RodefX Signature:
TOTAL $
71,580.60
CITY COUNCIL
Agenda # -6 8(b)
Meeting Date: December] , 2009__
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
TITLE: APPROVAL OF THE P CHASE OF A HP PROLIANT HIGH
PERFORMANCE SERVER FROM HEWLETT- PACKARD (HP) FOR USE IN
THE TRAFFIC MANAGEMENT SYSTEM AND APPROPRIATION OF $1,200
IN PROPOSITION A FUNDS
RECOMMENDATION:
Approve and appropriate.
FINANCIAL IMPACT:
The City's Energy efficiency and Conservation Block Grant (EECBG) award (which has already been
appropriated by the Council) provides $80,500 to complete the streaming video/traffic signal interconnect
project. $71,580.60 is required to purchase the video modules, leaving $8,919.40 in EECBG funds
available to go towards the server. The HP Proliant DL380 G6 High Performance Server and warranty is
priced at the reduced rate of $10,053.10 (including tax) under the State's negotiated WSCA purchasing
contract. Since the project will benefit the effectiveness of the City's public transportation system, the
project is eligible to utilize Proposition A funds. If approved, $1,200 will be appropriated from the Prop.
A account to cover the balance needed to purchase the server.
BACKGROUND/DISCUSSION:
The City is in the process of implementing an Intelligent Traffic Management System (TMS) that allows
for synchronization of traffic signals and diagnostic capabilities from a centralized location at City Hall.
Real-time streaming video capabilities are a key component of the TMS, providing up -to -the minute
viewable information critical to operational decisions and strategies. To facilitate the installation and
operation of these streaming video modules requires a server dedicated to running the associated
software.
As a public agency, the City is eligible to purchase computer hardware directly from the manufacturer (in
this case, Hewlett Packard/HP) at lower -than -retail prices established through the State's negotiated
purchasing contract known as WSCA. Under this arrangement, the City avoids costly mark-ups by
retailers and still manages to secure the highest quality equipment and technical support. By purchasing
equipment at reduced prices under the State's WSCA contract, the City is not required to complete a
formal bidding process.
This purchase is a component of the City's approved federal EECBG award which also addresses many of
the environmental and conservation programs and projects identified in the Council's Sustainability
Report. The improvements to the TMS will have positive impacts on traffic flow in and around Diamond
Bar while reducing engine idling. These traffic flow improvements lead to reduced fuel usage and
greenhouse gas emissions.
Prepared by: Ryan McLean, Assistant to the City Manager
CITY COUNCIL
Agenda # 8.1
Meeting Date: December], 2009
AGENDA REPORT
TO: Honorable Mayor and Memberof the City Council
VIA: James DeStefano, City Mang
TITLE: APPROVAL OF MODIFICATION FOR DIAMOND RIDE (DIAL -A -CAB)
PROGRAM
RECOMMENDATION:
Approve the following modifications to the Diamond Ride Program:
1. Allow sanctioned participants to travel to medical facilities outside the designated
fixed hours (7a.m. — 8p.m.)*
2. Allow same day trips to urgent care centers and Doctor's appointment*
3. Allow same day trips to grocery stores within Diamond Bar*
FINANCIAL IMPACT:
The City receives Proposition A Transit Funds which are funded by a portion of the '/2
cent sales tax measure which was passed by Los Angeles County voters in 1980. Prop
A Funds are to be used towards the development and implementation of transit related
programs. For Fiscal Year 2009-2010, the City Council has appropriated $550,000 for
the Diamond Ride program.
BACKGROUND:
In April 1995, to augment the available public transportation services, the City
established the Diamond Ride (Dial -A -Cab) and the Transit Subsidy Programs to
provide a reliable, secondary transportation option for the elderly (60 year of age and
older) and physically challenged residents of Diamond Bar. Diamond Ride is a curb -to -
curb program where eligible residents may obtain rides at a substantially discounted
rate. The Transit Subsidy Program offers transit passes for Foothill Transit, Metrolink,
and MTA (Metro) at a discounted rate for residents. These discounts are 20% for
residents and 50% for seniors/disabled residents. The Diamond Ride (Dial -A -Cab)
*The Cab Company will verify on a monthly basis that trips taken outside the designated hours and/or on the same
day are to medical facilities and/or grocery stores within Diamond Bar to deter potential abuse. Participants who
travel to medical facilities will still be required to submit a signed Doctor's letter within 10 business days to prove
that their same day medical trip was a necessity that could not have waited until the next day.
Program operates seven (7) days a week, from 7a.m. to 8p.m., within a designated
geographic boundary (See Exhibit A for Service Guidelines and Boundaries).
PROGRAM REPORTING
For your information we have prepared a Status Report of Fiscal Year 2009-2010 (See
Exhibit B). As shown in Exhibit B, the current average monthly contract expense is
$40,003.23.
The Program has realized a significant decrease, approximately 15%, in the monthly
contract expense since the Council approved modifications (i.e. next day service and
fixed hours) were enacted on October 1, 2009.
MODIFICATIONS
A. Allow sanctioned participants to travel to medical facilities outside the designated
fixed hours (7a.m. — 8p.m.)
B. Allow same day trips to urgent care centers and Doctor's appointment
C. Allow same day trips to grocery stores within Diamond Bar
A. Allow sanctioned participants to travel to medical facilities outside the
designated fixed hours (7a.m. — 8p.m.): The Diamond Ride program is currently
available between the hours of 7a.m. to 8p.m., seven days a week.
1. Recommendation: During FY 2008-09 231 trips were scheduled prior to 7a.m.
by approximately 12 users to travel to 5 different dialysis centers within the City's
designated boundaries. More specifically, these dialysis patients traveled
between the hours of 3a.m. to 6a.m. Per the new guidelines implemented on
October 1, 2009, users may only travel within the fixed hours (7a.m. to 8p.m.).
Thus, under the new guidelines these users would be prohibited from traveling to
their dialysis appointments. Staff contacted the dialysis centers and verified that
travel prior to 7a.m. is essential for these dialysis patients to function for the rest
of the day/week. The average cost per dialysis trip per user is approximately
$20.58. Staff recommends allowing these participants (dialysis patients) to travel
to dialysis centers outside the designated fixed hours.
B. Allow same day trips to urgent care centers and Doctor's appointment: The
Diamond Ride program participants are currently unable to place a trip request the
same day.
Recommendation: A few users have suggested that same day trips be allowed
in instances where a user may need to go to urgent care and/or to their Doctor.
These users have stated that there may be occasions when they may need a
non-amubulatory medical trip as a result of ailments such as bronchitis, flu, etc.
Staff recommends allowing these participants to travel to urgent care centers and
to a Doctor's appointment. Participants will be required to submit a signed
Doctor's letter stating that their need to travel on the same day was a medical
IIN
necessity that could not have waited until the next day. Participants will have 10
business days to obtain and submit a signed Doctor's letter. Users who do not
submit a signed Doctor's letter within the designated time frame will no longer be
allowed to travel on the same day.
C. Allow same day trips to grocery stores within Diamond Bar: Currently same
day trips are not allowed.
Recommendation: Some users have recommended that we allow same day
trips to grocery stores. These users stated that they, on occasion, may need to
travel to a grocery store on the same day for food or various household items.
Staff recommends allowing these types of trips if they are within City limits.
These types of trips provide Program users with greater independence without
drastically increasing the cost of the Program.
SUMMARY
Staff 'is working diligently to develop modifications that will reduce costs while
maintaining a high level of service. Staff will continue to monitor and make
recommendations that will ensure the Diamond Ride program remains a reliable and
affordable means of transportation for seniors and persons with disabilities.
PREPARED BY:
Patrick Gallegos, Management Analyst
E EWED BY:
, J�4 cz
D vid G. Liu, tctor of Public Works/City Engineer
Attachments:
Exhibit A: Current Service Guidelines and Boundaries Brochure
Exhibit B: Status Report for FY 2009-2010
3
BKtttsvr -A"
Diamond Ride User effective October 1, 2009
=.'•Quick Reference Sheet
Administered by the City of Diamond Bar, the Diamond Ride Program is supplemental
curb -to -curb transportation for Diamond Bar residents 60+ years of age and/or with disabilities.
How to use Diamond Ride
What are the service hours?
Monday through Sunday
between 7:00 am and 8:00 pm.
How many trips am I allowed?
Up to thirty (30) one-way trips or fifteen
(15) round -trips per month.
How do I reserve a trip?
Call 800.578.6555 between lam and
8pm at least one day in advance.
Be prepared to provide:
• Name, contact number, and
Diamond Ride I.D. number.
• Address of pick-up and destination
locations.
• Number of passengers.
• Time you need to arrive at your
destination/appointment.
• Number of passengers and any
special needs requests.
• Indicate if you will need more than
one trip for the same day.
Where can I travel?
Travel is allowed within three (3)
designated service areas (see map on
reverse side). All trips must begin or
end in Diamond Bar.
Is travel beyond the service
area boundaries allowed?
Travel to destinations beyond medical
service area #3 and non-medical trips
beyond service area #2 are charged
an additional $2.50 per mile rate after
initial fare.
What are the fares?
Fares vary by destination as follows:
• within Diamond Bar city
limits #1
$0.50 ($1.00 round-trip)
• medical visits within
the medical service area #3
$1.50 ($3.00 round-trip)
• trips (non-medical) within
the service area #2 (see map)
$3.00 ($6.00 round-trip)
• shopping centers/malls
beyond city limits
$3.00 ($6.00 round-trip)
limited to eight (8) per month
• Ontario Airport or
Fullerton Amtrak Station
$10.00 (limited to six (6) per year)
'.Queoons or'Corhments
Regarding a particular trip, contact Yellow Cab gat 800.5 /8.6555
Report unresolved issues or provide suggestions/ feedback to
the City's Public Works Department at 9019.839.1040
Where can I go?
Service area boundaries
—'-+�- Foothili Fwy (2101
#3
ArrowNwy,
IOF
10E
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m
CID
o m
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Imperial �'
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San Diego Fwy (405) 1
m
y
Riverside Fwy (9 1)
TN Map nui tD scala
Using Diamond Ride - Examples
Next -day reservations
Example:Your medical appointment is Monday at I lam.You must reserve a ride no later
than Sunday anytime between 7am and Bpm.
(Initial pick-up time)15-minute window
Example: Your ride reservation is scheduled for 9am. A driver will arrive to pick you up
between 8:45am. and 9:15am.
Scheduling several trips for the same day
Example: You have a medical appointment Thursday at IOam. After your doctor's visit, you
want to go to the grocery story before going home.
Step No. 1- Reserve your ride to the medical appointment on Wednesday anytime between
7am and Spm, and inform the cab company that you would like to stop at the grocery
store after your doctor's appointment.
Step No.2 - When you are aready to leave the doctor's office, call the cab company to
arrange a new ride to the grocery store. Your ride will arrive within 40 minutes of placing
your request.
Step No.3 -When you have finished grocery shopping, call the cab company to arrange for a
ride back home. Your ride will arrive within 40 minutes of placing your request.
Also, if you plan on using Diamond Ride for all your trips, keep in mind that it will count as
three (3) one-way trips: from your home to your medical appointment, from your medical
appointment to the grocery store, and from the grocery store to your home.
/0
Helpflul..Reminders
Shared Rides
Ti111Q-s_•11sitivu trip rv•+quWAsts :'.h.m.:,l,.i:ocld,wj yo!:1 I)i('; !i!) ! I:i,?, :�.:••L)
�fyl.)!I,'.1.1i1''i'::'lii:l�luJ'lil:::. •, ';11:'!1•.1iill,l( jL)!11'1ii-..)1.,.'5(',:,'d;:1•.!I
• l'r,l �• ',(li.a ;l .•;) C ancullirly Rides
11 , •..i .%%i 1:1':,%.,:1{? t;l' no �!;:'!j:. I''.,. •I
or' ). (_: .!!ll:. -illi<;. y�rin:.:•�t:.;l
:�.
prior to your sch.duled Irip.
FISCAL YEAR 2009-2010 DIAMOND RIDE STATUS REPORT
(AS OF JULY 2009)
Billing Month
Payment Amount
Jul -09
$
42,455.87
Aug -08
$
41,428.97
Sep -09
$
40,694.78
Oct -09
$
35,433.31
Total (Present): $ 160,012.93
Average Monthly Total: $ 40,003.23
Council Appropriated Funds for the Program
FY 2009-2010: $ 550,000.00
*Implementation of modifications approved at the July 21, 2009 City Council meeting that
became effective on October 1, 2009
(EXHIBIT "B")
1
2.
3.
Ell
Agenda No. RDA 3.1
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE BOARD OF DIRECTORS
MAY 5, 2009
CALL TO ORDER: Chairman Tye called the Redevelopment 'Agency
meeting to order at 7:48 p.m. p.m. in the SCAQMD/Government Center
Auditorium, 21865 Copley Dr., Diamond Bar, CA.
ROLL CALL: Agency Members Chang, Everett, Herrera, Vice Chair
Tanaka, Chair/Tye
Also Present Were: James DeStefano, Agency Director; David Doyle,
Assistant City Manager; Michael Jenkins, Agency Attorney; Ken Desfores, IS
Director; Greg Gubman, Acting Community Development Director; Linda
Magnuson, Finance Director; Ryan McLean, Asst. to City Manager; Public
Information Coordinator; and Tommye Cribbins, Agency Clerk.
PUBLIC COMMENTS: None Offered.
CONSENT CALENDAR:
AM/Everett moved, VC/Tanaka seconded to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS: Chang, Everett, Herrera, VC/Tanaka,
Chair/Tye
NOES: AGENCY MEMBERS: None
ABSE NT: AGENCY MEMBERS: None
3.1 APPROVED MINUTES — Regular Meeting of December 2, 2008 — As
submitted.
3.2 APPROVED TREASURER'S STATEMENT FOR November 1, 2008
through March 31, 2009.
3.3 ADOPTED RESOLUTION NO. R-2009-01: AMENDING ITS BYLAWS
RELATIVE TO THE DATE OF THE ANNUAL MEETING TO OCCUR IN
DECEMBER.
AGENCY MEMBER CONSIDERATION: None
5. AGENCY MEMBER COMMENTS: None Offered.
MAY 5, 2009 PAGE 2 REDEVELOPMENT AGENCY
ADJOURNMENT: With no further business to conduct, Chair/Tye adjourned the
Redevelopment Agency meeting to the Diamond Bar Public Financing Authority
Meeting at 7:51 p.m.
TOMMYE CRIBBINS, Agency Clerk
The foregoing minutes are hereby approved this day of 2009.
ATTEST:
STEVE TYE, Chairman
Agenda # RDA 3.2
Meeting Date: December 1, 2009
DIAMOND BAR REDEVELOPMENT AGENCY REPORT
TO: Chairman and Members of the Board
a.
VIA: James DeStefano, Executive D r�r,%
TITLE: Treasurer's Statement — April 1, 2009 through October 31, 2009
RECOMMENDATION
Approve the October 31,2009 Treasurer's Statement for the Redevelopment Agency.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per Agency policy, the Finance Department presents the Treasurer's Statement for the
Redevelopment Agency Board's review and approval. Due to the change in
Redevelopment Agency meeting schedule the following Treasurer's report covers the
period of April 1, 2009 through October 31, 2009.
PREPARED BY:
Linda Magnuson, Finance Director
REVIEWED BY:
FinanbdADirector
Attachments:
Assistant City Manager
Treasurer's Statement — April 1, 2009 through October 31, 2009
DIAMOND BAR REDEVELOPMENT AGENCY
TREASURER'S CASH STATEMENT
October 31, 2009
BALANCE RECEIPTS DISBURSEMENTS :: .::IN:(O.UT):::::::::: BALANCE:::
REDEVELOPMENT AGENCY CIP FE $0.00 $0.00 $0.00
LOW& MOD INCOME HOUSING FD - -
REDEVELOPMENT DEBT SVC FD
TOTALS $0.00 $0.00 $0.00 $0.00 $0.00
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT $0.00
TOTAL DEMAND DEPOSITS $0.00
TOTAL CASH
J,
James DeStefano, Treasurer
$0.00
Agenda No. PFA 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY
ANNUAL MEETING
MAY 5, 2009
1. CALL TO ORDER: Chairman Everett called the meeting to order
at 7:52 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Dr., Diamond Bar, CA.
ROLL CALL: Authority Members Herrera, Tanaka, Tye
VC/Chang, Chair/Everett
Staff present: James DeStefano, Executive Director; David
Doyle, Asst. City Manager; Michael Jenkins, Authority Attorney; Ken Desforges,
IS Director; David Liu, Public Works Director; Greg Gubman, Acting Community
Development Director, Linda Magnuson, Finance Director; Ryan McLean, Asst.
to City Manager; Cecilia Arellano, Public Information Coordinator; and Tommye
Cribbins, Authority Clerk.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR:
AM/Tanaka moved, AM/Chang seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS: Herrera, Tanaka, Tye, VC/Chang,
Chair/Everett
NOES: AGENCY MEMBERS: None
ABSENT: AGENCY MEMBERS: None
3.1 APPROVED AMENDED MINUTES — Meeting of December 2, 2008.
3.2 APPROVED TREASURER'S STATEMENT — November 1, 2008 through
March 31, 2009.
5. AUTHORITY MEMBER CONSIDERATION: None
6. AUTHORITY MEMBER COMMENTS:
ED/DeStefano responded to AM/Herrera that the Financing Authority does not
require an amendment to its Bylaws relative to whether or not the meetings are
held annually.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further
business to conduct, Chair/Everett adjourned the Public Financing Authority meeting at
7:54 p.m. back to the Regular City Council meeting.
TOMMYE CRIBBINS, Authority Clerk
MAY 5, 2009 PAGE 2 PUBLIC FINANCE AUTHORITY
The foregoing minutes are hereby approved this day of 2009.
ATTEST:
RON EVERETT, Chairperson
AUTHORITY
Agenda 9 PFA 3.2
Meeting Date: December 1, 2009
TO: Honorable Mayor and Members of the City Council
e
VIA: James DeStefano, City Man'g
TITLE: Public Financing Authority Treasur is Statement for April 1, 2008 through October 31, 2009
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
None
BACKGROUND:
In 2002 the City of Diamond Bar, through the Public Financing Authority issued Variable Rate Lease
Revenue Bonds for the purpose of building the Diamond Bar Center. One of the requirements of the
bond is that the City pay a monthly lease payment to the Public Financing Authority. This payment
represents the debt service on the bond and consists of the monthly interest charge and 1/12 of the
principal payment due on the following July Vt. The prepaid principal payments remain in the bank
accounts and are invested and safeguarded until they are due each July Vt. These funds are
transferred to the Bond Trustee Union Bank of California for disbursement. The Public Financing
Authority bank accounts which reflect these activities are included in this Treasurer's Statement.
Although the Public Financing Authority's funds have been incorporated into the City's monthly
Treasurer's Statement, a separate Treasurer's Statement has been prepared for review and approval.
This statement shows the cash balances for the various funds, with a breakdown of investment
account balances and the effective yield earned from investments.
PREPARED BY:
of L ,
Financd Director
Attachments:
Treasurer's Statement — April 1, 2009 through October 31, 2009
Assistant City Manager
Diamond Bar Public Financing Authority
Treasurer's Cash Statement
10/31/09
BEGINN}.NG
QALQ:4/p1J09
REGENTS ::
g159UR5EMt;NiS
:: TRANSFER
6AI::�10/;39/09.;:
PFA - Lease Prepay Fund 233,947.59
166,944.15
280,057.66
0.00
120,834.08
PFA- Lease Payment Fund 6,921.87
20,902.08
22,708.86
0.00
5,115.09
$240,869.46
$187,846.23
$302,766.52
$0.00
$125,949.17
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $125,949.17
$125,949.17
The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California.
Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight
in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly basis.
Union Bank Money Mkt - Effective Yield - October 2009 0.050%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
James DeStefano, Treasurer
DOND BAW1
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: —DATE:
ADDRESS: OaAKAA . (y (M PHONE: 9 JM`3<1&9
ORGANIZATION:
AGENDA#/SUBJECT:y'���� �S C�0� S �D Ii�C�yY-DV Q yl&
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
D��IO�ID BAR��
TO:
FROM:
ADDRESS:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK
ORGANIZATION:
AGENDA#/S U BJ ECT:
I . � IG ( ~til � c�_.
DATE:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
.7 Signature
This document is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK 1
FROM: �l.( S(�. i �'� �'`j✓► "�'�,s.r. t DATE:
ADDRESS: _. �z G� L' d'�1 i� K ifr-iv`.� €�= PHONE: (`a�
ORGANIZATION:
AGENDA#/SUBJECT: t
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
DIA11IOl T BAN,
• , • • • •
TO: CITY CLERK
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
DATE: _
L PHONE:
1 -ic", (I
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
-z,
•lfep ��
lyg9
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK t'
FROM:DATE:
ADDRESS: s1r'' i_U" PHONE:
ORGANIZATION:
1 l }
AGENDA#!SUBJECT:rt'
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above. f
i ature
This document is a public record subject to disclosure under the Public R cords Act.