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10/06/2009
City of Diamond Bar City Council Agenda Tuesday, October 6, 2009 5:30 p.m. — Closed Session 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Ron Everett Carol Herrera Mayor Mayor Pro Tem Wen P. Chang Jack Tanaka Steve Tye Council Member Council Member Council Member City Manager James DeStefano • City Attorney Michael Jenkins % City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofD!amondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME -WARNER CABLE CHANNEL 3 AND VERIZON ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA October 6, 2009 Next Resolution No. 2009-41 Next Ordinance No. 02 (2009) CLOSED SESSION: 5:30 p.m. Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54957 — Public Employee Performance Evaluation (City Manager Evaluation). ► Government Code Section 54956.9(c) Initiation of Litigation — One Case. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Lee Bendell Council Members Chang, Tanaka, Tye, Mayor Pro Tem Herrera, Mayor Everett Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during rn-irmal business hours. October 6, 2009 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: 1.1 Presentation of Certificate Plaque to Happy Doggie Spa, 365 S. Diamond Bar Blvd., as New Business of the Month, October, 2009. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — October 8, 2009 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.2 Planning Commission Meeting — October 13, 2009 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 City Council Meeting — October 20, 2009 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of September 15, 2009 — Approve as submitted. 6.2 Traffic and Transportation Commission Minutes — August 13, 2009 - Receive and file. 6.3 Parks and Recreation Commission Minutes — August 27, 2009 - Receive and file. October 6, 2009 PAGE 3 6.4 Ratification of Check Register — Dated September 10, 2009 through September 30, 2009 totaling $1,875,258.90. Requested by: Finance Department 6.5 Treasurer's Statement - Month of August 2009. Recommended Action: Approve. Requested by: Finance Department 6.6 Approve Exoneration of Surety Bond No. 156813S Posted by Goldrush Investment Group for Tract 31977 Lots 13-22 (Goldrush Dr.) to Complete Grading improvements. Recommended Action: Approve. Requested by: Public Works Department 6.7 Approval of On -Call Contracts for Public Works Department: (a) Approve Contract Amendments for On -Call Engineering Plan Check and Inspection Services with Hall and Foreman, Inc.; Norris- Repke, Inc., and AAE, Inc. for a Period of Two (2) Years. Recommended Action: Approve. (b) Approve Contract Amendments for On -Call Soils and Geotechnical Engineering Services with Leighton and Associates, Inc.; Willdan Geotechnical; and, Ninyo and Moore for a Period of Two (2) Years. Recommended Action: Approve. Requested by: Public Works Department 6.8 Award of Design and Construction Administration Services for the 2009-2010 Community Development Block Grant (CDBG) and Community Development Block Grant -Recovery (CDBG-R) Curb Ramp Installation Project to DMS Consultants, Inc. in the Amount of $68,700 and Authorize a Contingency Amount of $3,500 for Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $72,200. Recommended Action: Award. Requested by: Public Works Department October 6, 2009 PAGE 4 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR SEPTEMBER 15, 2009 """' "AR" CLOSED SESSION: 6:00 p.m., Room CC -8 UK i Public Comments on Closed Session Agenda — None Offered. ► Government Code Section 54957 — Public Employee Performance Evaluation: (City Manager Evaluation) CALL TO ORDER: Mayor Everett called the Regular City Council meeting to order at 6:37 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: MPT/Herrera led the Pledge of Allegiance. INVOCATION: Mark Hopper, Pastor, Evangelical Free Church, led the invocation. ROLL CALL: Council Members Wen Chang, Jack Tanaka, Steve Tye, Mayor Pro Tem Carol Herrera, and Mayor Ron Everett. Staff Present: James DeStefano, City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Anthony Santos, Management Analyst; and, Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 C/Chang presented a Certificate Plaque and City Tile to Linda Magnuson, Finance Director, upon the 20th Anniversary of her employment with the City. 1.2 M/Everett proclaimed September 28, 2009 as Family Day — "A Day to Eat Dinner with Your Children". 1.3 C/Tanaka presented a Certificate Plaque to Mr. Sheerajin, Manager of Thai Harmony Cafe, 1345 S. Diamond Bar Blvd. #J, New Business of the Month for September 2009. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Capt. Dave Halm and Lt. Joe Maxey, LA County Sheriffs Department, Diamond Bar/Walnut Station, gave a presentation on crime statistics and the results of the safety survey that was done. They also showed a video SEPTEMBER 15, 2009 PAGE 2 CITY COUNCIL that offered safety tips to parents during peak school traffic hours. 3 4 MPT/Herrera thanked the officers for sharing the video. She stated that there is a lot of traffic at local schools. As a former school board member, she remembers when those schools were built and that they were meant for children to walk to school; however, it appears that today parents drive their children to school and therefore causes traffic congestion. She thanked the Sheriff's Department's personnel for their commitment to D.B. Capt. Halm pointed out that the Neighborhood Watch Program has greatly contributed to the decrease in the crime rate in the City. C/Chang thanked the officers for their presentation and for sharing the results of the survey indicating that residents feel safer. He also thanked the residents for their help through Neighborhood Watch. C/Chang said he noticed that citations increased dramatically during June, July and August 2009 versus the same period last year and wondered why. Capt. Halm responded by stating that since there had been an increase in residential and vehicle burglaries the Department decided to refocus the deputies by stepping up violations in the hopes that they could catch more criminals as well as show that this is a very aggressive and pro -active community. During the past month there have been two situations where residents called the Department and both turned out to be good arrests. He encouraged residents to call the Department if they observe any suspicious activity because officers would rather check and have it be nothing than get the call after the crime has been committed. M/Everett added his support for a job well done and thanked the officers for their report and the Department for a reduction in residential burglary. PUBLIC COMMENTS: Ling -Ling Chang, 3232 Bent Twig Ln., representing the Walnut Valley Water Board, thanked the community for participating in water conservation efforts. During the past few months there has been a 13% decrease in water consumption which exceeded the Board's 10% goal. RESPONSE TO PUBLIC COMMENTS: 5. SCHEDULE OF FUTURE EVENTS: None 5.1 Diamond Bar Day at the Fair, Thursday, September 17, 2009 — Check-in at 9:30 a.m., Community Expo 9:00 a.m. — 9:00 p.m.; New FairKids Tour 10:00 a.m.; Lunch 12:00 p.m. (Vineyard Ballroom, Sheraton Hotel); Horse Race 2:40 p.m.; Reception 4:00 p.m.; Parade 5:00 p.m.; and "A Salute to Heroes" at 5:30 p.m. (Two for one tickets available at City Hall, Regional SEPTEMBER 15, 2009 PAGE 3 CITY COUNCIL Chamber of Commerce and on the City's Website under the Recreation tab). 5.2 Planning Commission Meeting — September 22, 2009 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 Parks and Recreation Commission Meeting — September 24, 2009 — 7:00 p.m., Diamond Bar Center, 1600 S. Grand Ave. 5.4 City Council Meeting — October 6, 2009 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: C/Tye moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera M/Everett NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES - Regular Meeting of September 1, 2009 — Approved as submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: (a) Workshop of July 28, 2009. (b) Regular Meeting of July 28, 2009. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of July 30, 2009. 6.4 RATIFIED CHECK REGISTER — Dated August 27, 2009 through September 9, 2009 totaling $862,363.76. 6.5 ADOPTED RESOLUTION NO. 2009-40: APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM UNDER THE "SAFE, ACCOUNTABLE, FLEXIBLE, EFFICIENT TRANSPORTATION EQUITY ACT: A LEGACY FOR USERS" (SAFETEA-LU) FOR THE STEEP CANYON TRAILHEAD CONNECTOR TO THE CANYON ROUTE TRAIL PROJECT. 6.6 APPROVED CONTRACT AMENDMENT WITH FEHR & PEERS IN THE AMOUNT OF $55,000 FOR PROFESSIONAL SERVICES RELATED TO THE STATE ROUTE 57/60 FREEWAY CONGESTION RELIEF STRATEGY. SEPTEMBER 15, 2009 PAGE 4 7 A CITY COUNCIL 6.7 AWARDED CONTRACT TO ARCHITERRA DESIGN GROUP IN THE AMOUNT NOT TO EXCEED $63,300 FOR THE DESIGN OF CONSTRUCTION DOCUMENTS FOR THE ADA RETROFIT OF THREE MINI -PARKS IN LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT (LLAD) NO. 39; AMOUNT INCLUDES $4,000 FOR REIMBURSABLES. 6.8 APPROVED RENEWAL OF A FIVE-YEAR CONTRACT WITH LOS ANGELES COUNTY FOR MUNICIPAL LAW ENFORCEMENT SERVICES. PUBLIC HEARINGS: None COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye said he hoped everyone would join the Diamond Bar Day at the Fair on Thursday. Kudos to Captain Halm and Lt. Maxey and the Sheriff's Department for the outstanding job they do on behalf of the City. Two weeks ago he attended a National Parks Service San Gabriel Water Shed and Mountains Special Resource Study at the Diamond Bar Center. A few years ago D.B. asked to be taken out of that area; however, the National Parks Service determined that it would be better for the City to be considered in the study and plan as it moves forward. The City continues to let Congressman Miller know of the City's position on the matter and we believe he understand the City's position. Last Saturday he attended the Draft Parks Master Plan presentation. He would have preferred greater attendance but those present were very involved and engaged in the process. He congratulated Linda Magnuson on 20 years with the City. He asked that the Council recognize Tommye Cribbins on her 20 years of service with the City as well. The Council presented a City Tile to Tommye Cribbins honoring her 20 years of service to the City. C/Chang attended the Draft Parks Master Plan Town Hall meeting and thanked everyone who participated. He again acknowledged the Sheriff Department's report this evening and provided statistics regarding the City's Code Enforcement program, a program that contributes to making the City a better place to live. He also reported that staff removed graffiti from 71 sites (1,129 square ft.) during August at a cost of $5,200. He reiterated his appreciation for staff. He hoped everyone would take advantage of the two for one tickets and join with the City to celebrate Diamond Bar Day at the Fair on September 17. C/Tanaka congratulated Linda Magnuson and Tommye Cribbins for reaching a milestone in their careers. He thanked the Sheriffs Department for keeping D.B. safe. He attended a couple of Neighborhood Watch meetings recently. He attended the SR57/60 Freeway Confluence meeting and presentation; the SEPTEMBER 15, 2009 PAGE 5 CITY COUNCIL National Parks Resource Study and the Draft Parks Master Plan presentation. He attended the Independent Cities Association and Installation dinner in Claremont and congratulated the new President and Board Members. He and M/Everett attended Eagle Court of Honor for Troop 730 where D.B.'s newest Eagle Scout, John Brandt, was recognized for receiving the highest rank in scouting. He said he would see everyone at the LA County Fair on Thursday, September 17. MPT/Herrera said that as the City's LAFCO representative, she attended last week's meeting during which D.B. processed its application to annex a neighborhood to the south of the Crestline area, Brea Canyon Rd. and Brea Canyon Cutoff. It was unanimously approved to annex the neighborhood and as part of the process there will be a protest hearing in the event any of the residents wished to protest the annexation. If twenty-five percent file a protest the matter will go to a vote of the residents. This will be a very good addition to D.B. when the process is complete and she was very pleased that there was no opposition to the plan. Various Council Members have talked about attending the scoping meeting for the SR57/60 freeway improvements. This is a process that began in 1991 when D.B. and the City of Industry went to MTA to let them know of the many problems on the freeway interchange and sought help to fix those problems and participate with financing to help come up with solutions. D.B., City of Industry each contributed $50,000 and Metro contributed $100,000 to conduct a study for possible solutions. There is hope that federal, state and local funding will be available to fund the recommended improvements. The City of Industry is willing to put in $35 million for some of the solutions. This will not be a total fix. However, the improvements will greatly improve traffic flow on the freeways and particularly as the SR57 merges going northbound and east on the SR60, a very serious choke point where accidents regularly occur. The City continues to work hard on pushing these improvements forward. M/Everett thanked everyone for participating in tonight's meeting and thanked the Sheriffs Department for their presentation. People in public service deserve special recognition. Saturday he had the privilege in a very difficult situation to attend the memorial service celebrating the lives of two fallen firefighters. This was one of the most inspirational hours he has participated in during this year. Many spoke about the passion and love of service. He thanked the many who offered their service to D.B. and other communities. He spoke about staffs timely response and vendor/contractor response to a member of the community. He again thanked Tommye Cribbins and Linda Magnuson for their service to the City of D.B. ADJOURNMENT: With no further business to conduct, M/Everett adjourned the Regular City Council meeting at 7:53 p.m. TOMMYE CRIBBINS, CITY CLERK SEPTEMBER 15, 2009 PAGE 6 The foregoing minutes are hereby approved this day of RON EVERETT, MAYOR CITY COUNCIL 2009. Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING AUGUST 13, 2009 CALL TO ORDER: Chair Lin called the meeting to order at 7:03 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mok led the Pledge of Allegiance. ROLL CALL: Commissioners Kenneth Mok, Liana Pincher, Michael Shay, Vice -Chair Kevin House and Chair Jimmy Lin Also Present: David Liu, Public Works Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Christian Malpica-Perez, Associate Engineer, and Marcy Hilario, Senior Administrative Assistant. APPROVAL OF MINUTES: A. Minutes of the July 9, 2009 regular meeting. C/Shay moved, VC/House seconded, to approve the July 9, 2009 minutes as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Shay, VC/House Chair/Lin NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Pincher ABSENT: COMMISSIONERS: None II. PUBLIC COMMENTS: None Offered. III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: 2. Collisions: 3. Street Sweeping: May, June and July 2009 May, June and July 2009 May, June and July 2009 C/Shay reiterated his concern about the increase in the number of citations being issued in 2009 versus 2008. PWD/Liu responded that the City views the Sheriff's Department as professionals who know their business and how to provide a public safety program. City Hall oversees and coordinates public safety needs with the Sheriff's Department on behalf of the community. AUGUST 13, 2009 PAGE 2 T&T COMMISSION VC/House again referenced the decline in street sweeping tickets and wanted the City to get back to him about the lack of enforcement on his street. He was concerned not just about his street but about the whole area. If someone works his street, they are avoiding other streets and that is the issue. PWD/Liu said he understood VC/House's concern. As previously reported to the Commission, there is only one CSO who works full time and cannot be on every street every street sweeping day, but on alternate weeks. VC/House wanted to know why the City did not have two CSO's according to the City's contract. C/Pincher asked about the street sweeping citations and the comparisons. Chair/Lin said he believed the citation numbers are for all parking violations and the street sweeping is part of the total citations. If there is only one CSO, it appears he is doing an excellent job. PWD/Liu stated that when the City decided to enforce no parking on street sweeping days, it was made clear that the City needed one full time CSO for the program. At that point, the Sheriff's Department already had one CSO on different assignments and the City brought a second CSO on board to do nothing but street sweeping enforcement. Shortly thereafter, the original CSO left, which left one CSO. Secondly, the contractor that provides the street sweeping services brought in a second sweeper on an occasional basis. Since then, depending on the day or time of the year, it is customary to see two street sweepers in the City. From an enforcement side there is only one CSO. Contractually, the Sheriff's Department is fulfilling its obligation to provide the City street sweeping enforcement. However, the original CSO was not part of the street sweeping assignment, but rather to supplement this and other programs. If the Sheriff's Department had a second CSO, they would not be assigned strictly to D.B.'s street sweeping citation program. The second CSO would fill in as needed apart from other duties. C/Pincher said it was good to see that the City had reminded residents through the newsletter that it was the homeowner's responsibility to keep their parkways clean and not throw leaves and other debris into the gutter. It is not the job of the street sweeper to clean up after residents. She felt there had been some improvement on her street. Maybe it is good to remind people on a regular basis that they need to take responsibility as well. Chair/Lin suggested that PWD/Liu speak with CM/DeStefano about the Sheriff's Department. Another way is for the Commission to send a representative to the City Council to speak on this matter at one of their study sessions. PWD/Liu stated that from time to time, the City Council invites the three Commissions in forjoint meetings or study sessions on matters of mutual interest. C/Shay said he wanted to know how much the City's portion of remuneration was from traffic citation fees. PWD/Liu said he would convey the Commission's requests to the City Manager's office. AUGUST 13, 2009 PAGE 3 T&T COMMISSION IV. STATUS OF PREVIOUS ACTION ITEMS: PWD/Liu reported that at its August 4th meeting the City Council approved the Commission's recommendation for installation of "no parking of vehicles over six foot high" in the Winterwood neighborhood. VC/House asked if the owner of the vehicles contacted the City or spoke to the Council during a meeting. PWD/Liu said he did not believe so. AE/Molina said that other than the initial contact the Sheriff's Department had with the owner before this process of installing signs, there has been no contact from him. He received notices along with all of the other residents. V. ITEMS FROM COMMISSIONERS: VC/House stated he had been raising questions about street sweeping since the day he became part of this Commission. He brings it up at every other meeting and in two years he has not gotten a straight answer back. He is not going to bring it up anymore because it is a dead issue. A simple question: Is there a second CSO because we should have one. If there is only one he should alternate between the streets that he is serving and it has not happened. He even tried contacting the Sheriff's Department in the past and got no response. He said he was just disappointed. C/Mok said he apologized for not being at Thursday's Cleghorn NTMP meeting. He spoke about the Sunset Crossing Road and Prospectors Road calming devices and how proud he was of the work that has been done on the streets. C/Mok inquired about the recent work he noticed being done on Sunset Crossing Road near the YMCA and he wondered if this was part of the same project. SE/Yee said that on Tuesday there was some miscellaneous work being done that was not part of the original project. This was follow-up work by staff to take care of an issue with the roadway. VI. INFORMATIONAL ITEMS: A. Diamond Bar TMS/Traffic Signal Interconnect Links — Phase II—AE/Malpica- Perez reported that the system testing for the TMS was completed and staff is working to resolve some minor issues. Completion of the Traffic Signal Interconnect Links — Phase II Project is expected for November 2009. B. Diamond Bar Boulevard/Mountain Laurel Way Crosswalk Removal — AE/Malpica-Perez stated that staff received design plans this week and accepted the work. Crosswalk removal is scheduled for next week. C. Lycoming Street Rehabilitation Project — SE/Yee reported that sidewalk and curb and gutter are being installed this week. The bulk of the project will be in progress next week with the westbound lanes closed between Brea Canyon and Lemon Avenue for reconstruction of the roadway. After completion of the westbound lanes the contractor will begin reconstruction work on the closed eastbound lanes. Businesses and residents have been notified and the message board is flashing notification of the closures at the site. D. Sunset Crossing Road and Prospectors Road Traffic Calming Project — SF/Yee reported that the project is complete and has now entered the landscape maintenance phase which will extend through September 13tH AUGUST 13, 2009 PAGE 4 T&T COMMISSION E. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu reported that a Notice of Preparation of a Draft EIR has been publicized for this two and one-half mile project that includes the addition of auxiliary lanes and on/off ramp modifications in the vicinity of Grand Avenue. Caltrans will hold a public meeting on Wednesday, September 2nd from 5:00 p.m. to 9:00 p.m. at the Diamond Bar Center to provide an overview of the project and to receive input regarding the environmental issues and suggest scope and content for the EIR. F. SR57/60 Feasibility Study — PWD/Liu stated that the City's consultant concluded its analysis for the simulation exercise. On Monday, the City will meet with the consultant to finalize the status and present the new findings to the MTA's consultant for auxiliary lanes, bypass connectors, etc. This project presents a lot of challenges with Concept A presenting a more feasible solution. G. Lemon Avenue On/Off Ramps Project — PWD/Liu reported that he and AE/Molina met with two Caltrans deputy district directors about two weeks ago. They illustrated to Caltrans that, based on the current projected costs for this project and available funding sources, there is a shortfall of between $2 and $5 million. Based on the City's economic impact study, if the on/off ramps were to be closed, there would be a $200,000 loss in the City's sales tax revenue; a sizeable amount of money in today's climate. Caltrans appeared to be very open to the City's concerns. D.B. will follow up with a letter to Caltrans to formalize the City's desire to do the project in two phases. H. Residential — Area 5 Slurry Seal Project — AE/Molina stated that the project is well under way. Today was the first day of chip seal that should be finished on Monday, with slurry seal commencing on Wednesday of next week. Completion is expected by mid-September. I. Arterial — Zone 3/Zone 4 Slurry Seal Project (American Recovery and Reinvestment Act) - AE/Molina reported that staff received 12 bids for the project. The apparent low bidder was Hardy & Harper, Inc. with a bid of $1,476,000. The engineer's estimate was $1,835,000. The highest bid received was $1,774,774. Staff will take a contact to City Council for consideration on August 18th. On July 13th, staff received three proposals for the construction administration portion of the project. Chair/Lin asked about the remaining balance of federal stimulus money. AE/Molina responded to Chair/Lin that the entire $1.77 million in federal stimulus funding will be reserved for the project. If the contingency is not used, staff will look into what can be done with the balance. C/Shay asked how long this project would last and AE/Molina responded approximately 60 working days, through December 2009. C/Shay asked how many people this project would employ and AE/Molina estimated upward of 20 people over time with the various crafts. J. Chino Hills Parkway Street Rehab Project —AE/Molina said that this project is still in design phase and staff is expecting plans by mid-September. Once plans are received, staff will conduct its review in preparation to go out to bid for the project. K. NTMP — Cleghorn Drive and Maple Hill Neighborhood — AE/Molina explained that staff scheduled a meeting on Thursday, August 6th for the Cleghorn neighborhood. Approximately 240 notifications were mailed out and AUGUST 13, 2009 PAGE 5 T&T COMMISSION unfortunately, no one showed for the meeting. One resident showed up just after staff had cleaned up and prepared to leave. At the first meeting in February, 10 to 15 residents attended, yet not one resident showed up for the second meeting. Staff will reschedule the presentation for the September 10Th Commission meeting. Staff is still working on solutions for the Maple Hill neighborhood from collected data and plans to schedule a second neighborhood meeting sometime in September. C/Pincher said there is nothing in the NTMP manual to address lack of interest. She is surprised at the lack of attendance because so many showed up for the first meeting. She felt that by inviting residents to a regular Commission meeting, there may be more participation and that it would relieve staff of the burden of planning and attempting to execute a separate meeting. C/Pincher asked what the time limit is for staff's response to neighborhood concerns. There are a lot of resources called into play when residents ask for help and then fail to participate in potential solutions. When residents claim that City Hall does not care about their concerns, that just is not true and she believes that the Neighborhood Traffic Management Program (NTMP) was developed for the benefit of the residents of D. B. Therefore, when they ask the City for help, residents need to step up and follow through. She hoped residents would respond by showing up for the Commission meeting. D.B. residents are very lucky that they have staff members who are willing to respond to their concerns outside of business hours for the benefit of the residents. The City has a program that is absolutely phenomenal with respect to responding to neighborhood concerns. After years of putting this kind of program together residents have something they can treasure and from which they can directly benefit. It is very difficult to understand their non - participation. PWD/Liu stated that because of past experience, the City, in order to initiate the NTMP, requires 51 percent of the neighborhood in support of the project in order to move forward. It is true that considerable resources are spent properly gathering data and putting together proposals to meet the needs of the neighborhood. If this lack of participation continues, staff will shelve the project until the residents again show an interest. During the past four to five years, the City has consistently included budget resources for this program. Since this program was initiated, other cities have contacted D.B. for information on how to come up with this type of program in their communities. PWD/Liu said that the City continues to support the NTMP because many neighborhoods have been helped. C/Pincher pointed out that the City used to require that 67 percent of the residents of a neighborhood would have to request help through a petition and it was dropped to 51 percent. AE/Molina responded that the City still requires 67 percent participation in order for mitigation measures to be constructed and installed. The 51 percent is a requirement to begin the program. C/Pincher felt it was an excellent way for staff to handle the matter — to invite the residents to a regular meeting and find out whether there was continued interest. AUGUST 13, 2009 PAGE 6 T&T COMMISSION VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda. ADJOURNMENT: There being no further business to came before the Traffic and Transportation Commission, Chair/Lin adjourned the meeting at 8:05 p.m. The foregoing minutes are hereby approved this (0-W day of SEP-rW66 , 2009. Respectfully, ft-a-vid G. Liu, Secretary Attest: Chair n Jimmy in CITY OF DIAMOND BAR Agenda No. 6.3 MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 Copley Drive Diamond Bar, CA 91765 AUGUST 27, 2009 CALL TO ORDER: Vice Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners: Benny Liang, Ted Owens, Vice Chairman Dave Grundy Absent: Commissioner Ruth Low and Chairman Herndon were excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; and Marcy Hilario, Senior Administrative Assistance. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose with a change of venue for the Thursday, September 24th — Parks and Recreation Commission Meeting which will be held at the Diamond Bar Center Grand Ballroom, 1600 S. Grand Avenue instead of the regular AQMD Hearing Board Room location. C/Owens asked if staff had received any feedback in regard to the Draft Parks Master Plan presentation. In response to C/Owens, CSD/Rose indicated that most responses were a desire to maintain open spaces, install walking paths and improve and maintain the current facilities 1. CONSENT CALENDAR 1.1 Approval of Minutes for the July 30, 2009 Regular Meeting. C/Owens moved, C/Liang seconded, to approve the July 30, 2009 regular Meeting Minutes as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Liang, Owens, VC/Grundy NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Low, Chair/Herndon AUGUST 27, 2009 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RS/Murphey C/Owens asked how many teams are planned for adult basketball and RS/Murphey responded 32. She added that there is a wide range of ages represented. C/Owens spoke about attending the Youth Baseball Awards picnic. C/Liang asked if there was a large increase in revenue income for facilities rental over last year and RS/Murphey responded that there was. It depends on the month and what reservations were processed. VC/Grundy asked where the Barbecue Pit Master 101 is held and RS/Murphey said this is a new class that will be held at Heritage Park in the picnic area, VC/Grundy commented that the 4th of July financial summary shows projected fund expenditures as $42,000 and the actual was $30,000 and wondered why the difference. RS/Murphey explained that the City spent considerably less money for the equipment rental. The City built its own sink and had no need to rent one and staff budgeted for an increase in the cost of the fireworks. The school charged less this year as well. 2.2 PARKS REPORT — PMS/Jordan C/Owens commended staff on the maintenance of park facilities. C/Liang asked about graffiti and PMS/Jordan said there had been some graffiti at Sycamore Canyon Park at the bottom of the canyon as well as at other locations throughout the City. VC/Grundy asked about vandalism and PMS/Jordan said there had not been many instances of vandalism recently. C/Owens asked how often the skate park was being used and PMS/Jordan responded that it is well used. 2.3 CIP Projects — CSD/Rose a) Sycamore Canyon Trail — Phase III — Award of Contract by City Council on August 4th with construction to commence after Labor Day. b) Sycamore Canyon Park Trail — Phase IV — Plans are in plan check. The issue is a desire to have ADA access to the trail and staff is evaluating an Edison easement immediately adjacent to the trail for possible ADA access. Once this issue is settled, plans and specs will be ready to go out to bid. C) Sycamore Canyon Park Building ADA Retro -fit — Phase IV — Restrooms and Offices — Bids were opened last Thursday and staff received 18 submissions with the low bid being about $203,000. AUGUST 27, 2009 PAGE 3 P&R COMMISSION The Engineer's estimate was approximately $80,000 more. Staff anticipates going to Council for award of contract on September 1St with the project commencing in early fall. Completion is anticipated within the 2009 calendar year. d) Washington Street Mini -Park Design — Staff met with the design consultant to discuss the survey work that will be required. Staff plans to hold the neighborhood meeting in early fall (September or October) on a date to be determined. VC/Grundy asked if the City had ever considered a trail on the upper portion of Sycamore Canyon Park (east of Diamond Bar Blvd.) and CSD/Rose explained that the creek runs from Diamond Bar Boulevard to just west of Leyland. Staff walked the area and found that it would be a project of some magnitude because there is significant growth and bridges would be needed to cross back and forth over the creek area. In addition, it is very steep down by the creek bed and the slopes going up the hill are also very steep. It would be a very expensive project and it was not included in the Trails Master Plan future map. 2.4 Parks Master Plan Update —CSD/Rose reported that notices have been mailed to community members and organizations to promote the September 12 meeting. The document is on the City's Website and hard copies of the Executive Summary are available at City Hall, the Diamond Bar Library, Heritage Park and the Diamond Bar Center. 2.5 Trails Master Plan Update — CSD/Rose advised the Commission that the next Subcommittee meeting is scheduled for Tuesday, September 81n 2.6 CPRS Conference — Palm Springs — March 9-12, 2010 — Commissioners were asked to contact SAA/Hilario if they planned to attend and advise her about accommodations and transportation needs. C/Owens said he would most likely attend two days of the conference. VC/Grundy said he would attend part of the conference. CSD/Rose indicated to VC/Grundy that the session agenda comes to the City in December. CSD/Rose recommended Commissioners sign up and, upon reviewing the agenda, decide whether they wanted to attend any of the sessions. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang shared that, in his opinion, the Draft Parks Master Plan is a well-written document and covers most items the City needs to address over the next few years. He congratulated the staff and consultant on a great job and effort. VC/Grundy commented that the Draft Parks Master Plan is a great plan and that Matlock Associates has done a great job putting the document together. Having AUGUST 27, 2009 PAGE 4 P&R COMMISSION gone through the Youth Master Plan process, this plan offers a world of difference in terms of the approach and document that was produced. VC/Grundy noticed that the fences came down at Pantera; teams are practicing and the park is looking really good. Nice job with Pantera. ADJOURNMENT: C/Owens moved, C/Liang seconded to adjourn the meeting. With no further business before the Parks & Recreation Commission, VC/Grundy adjourned the meeting at 7:42 p.m. Respectfully Submitted, /s/ Bob Rose BOB ROSE, SECRETARY Attest: Lssl Dave Grundy VICE CHAIRMAN DAVE GRUNDY CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.4 Meeting Date: October 6, 2009 AGENDA REPORT FROM: James DeStefano, City M n TITLE: Ratification of Check Register d ted September 10, 2009 through September 30, 2009 totaling $1,875,258.90. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,875,258.90 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated September 10, 2009 through September 30, 2009 for $1,875,258.90 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance Ibirector Assistant City Manager Attachments: Affidavit and Check Register — 09/10/09 through 09/30/09. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated September 10, 2009 through September 30, 2009 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,428,058.86 Prop A - Transit Fund 105,159.65 Prop C - Transit Fund 1,480.00 Int. Waste Mgt Fund 11,203.23 CDBG Fund 4,429.76 LLAD 38 Fund 11,086.59 LLAD 39 Fund 5,594.35 LLAD 41 Fund 4,347.43 Capital Improvement Projects Fund 303,899.03 $1,875,258.90 Signed: Linda G. Man on Finance Director City of Diamond Sar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 09 -PP 19 PAYROLL TRANSFER P/R TRANSFER -09/13P 19 001 10200 145,485.23 $155,810.82 9/17/2009 86611 PAYROLL TRANSFER P/R TRANSFER -09/1313 19 112 10200 6,476.09 $59.14 9/17/2009 PAYROLL TRANSFER P/R TRANSFER -09/1313 19 115 10200 2,944.74 9/17/2009 86612 PAYROLL TRANSFER IPIR TRANSFER-09/PP 19 125 10200 904.76 $789.00 9/10/2009 86609 ADVANTEC CONSULTING ENGINEERS INC ENG SVCS-LYCOMING 0015510 45221 470.00 $5,780.00 9/10/2009 ADVANTEC CONSULTING ENGINEERS INC TRFFC MGMT SVCS-MAY-JUL 0015510 R44000 3,830.00 9/10/2009 86611 ADVANTEC CONSULTING ENGINEERS INC SIGNAL TIMING-JUL 09 1135553 R44000 1,480.00 $59.14 9/10/2009 1 86610 JAND 1 OFFICIALS 1OFFICIAL SVCS-JUL 1 0015350 1 45300 1 240.001 $240.00 9/1012009 ID D & J MUNICIPAL SERVICES INC IPROF.SVCS-INSPECTIONS 2505310 46415 1,500.00 9/10/2009 1 86611 JAT&T PH.SVCS-GENERAL 1 0014090 1 42125 59.14 $59.14 9/10/2009 1 86612 IJOHN E BISHOP ICONTRACT CLASS -SUMMER 0015350 1 45320 1 789.001 $789.00 9/10/2009 1 86613 IKATHY BREAUX ICONTRACT CLASS -SUMMER 0015350 1 45320 1 441.601 $441.60 9/10/2009 1 86614 ICITY OF SIGNAL HILL IMEMBERSHIP DUES-JUL-DEC 0015510 1 44240 1 1,250.001$1,250.00 9/10/2009 1 86615 NANCYANN CLARK 1CONTRACT CLASS -SUMMER 0015350 45320 144.001 $144.00 9/10/2009 1 86616 COUNTY OF LOS ANGELES JACQUISITION CONSORTIUM 0014070 46235 14,700.00 $14,700.00 9/10/2009 1 86617 COUNTY OF LOS ANGELES CATCH BASIN CLEANOUT -2008 1 0015554 45512 1,850.091 $1,850.09 9110/2009 1 86618 ICOUNTY OF LOS ANGELES I LAFCO CHARGES -FY 09/10 0014090 44000 631.78 $631.78 9/10/2009 1 86619 CREATOR'S TOUCH ICONTRACT CLASS -SUMMER 0015350 1 45320 1 182.401 $182.40 9/10/200986620 86621 & J MUNICIPAL SERVICES INC BLDG & SFTYSVCS-AUG 09 0015220 45201 27,175.79 $28,675.79 9/1012009 ID D & J MUNICIPAL SERVICES INC IPROF.SVCS-INSPECTIONS 2505310 46415 1,500.00 9/10/2009 1 86621 DAVID J. GRUNDY IP & R COMM-JUN/JUL 0015350 1 44100 1 90.001 $90.00 9/10/2009 1 86622 JDAY & NITE COPY CENTER PRINT SVCS -COMM SVCS 0015350 1 42110 1 46.10 $46-10 9/10/2009 1 86623 ICAROL DENNIS PROF.SVCS-T & T MTG 0015510 1 44000 1 100.00 $200.00 Page 1 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/10/2009 86623... CAROL DENNIS PROF.SVCS-T & T MTG 0015510 44000 1 100.00 $200.00 ... 9/10/2009 86624 DH MAINTENANCE ADDL MAINT-DBC AUG 1 0015333 1 45300 1 375.00 $375.00 9/10/2009 86625 DIANA CHO & ASSOCIATES PROF.SVCS-CDBG JUL 1255215 44000 1,350.00 $3,525.00 9/10/2009 DIANA CHO & ASSOCIATES PROF.SVCS-CDBG AUG 1255215 44000 1 2,175.00 1 9/10/2009 86626 DIVERSIFIED PARATRANSIT INC SHUTTLE SVCS -JULY 4TH 1125350 45310 1,695.27 $5,071.44 9/10/2009 DIVERSIFIED PARATRANSIT INC ISHUTTLE SVCS -CONCERTS 1125350 45310 1 3,376.17 1 9/10/2009 1 86627 DEBORAH DOLLA IRECREATION REFUND 1 001 1 34730 1 22.00 $22.00 9/10/2009 86628 DOUG MARTIN CONTRACTING CO INC RETENTION PAYABLE 250 20300 -24,335.11 $219,016.00 9/10/20 IDOUG MARTIN CONTRACTING CO INC SLURRY SEAL -AREA 5 2505510 R46411 1 243,351.11 1 9/10/2009 86629 EVERGREEN INTERIORS PLANT MAINT-C/HALL AUG 0014090 42210 230.00 $337.00 9/10/2009 EVERGREEN INTERIORS PLANT MAINT-LIBRARY AUG 0014090 42210 107.00 9/10/2009 86630 1 LUIS FERNANDO ARIA FALLAS ENTERTAINMENT -DBC 1 0015350 1 45300 1 150.00 $150.00 9/10/2009 1 86631 FEDEX 1EXPRESS MAIL -GENERAL 1 0014090 1 42120 1 178.031 $178.03 9/10/2009 1 86632 JDAVID FERNANDEZ ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 810.001 $810.00 9/10/2009 1 86633 JESPERANZA FLORES ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 960.00 $960.00 9/10/2009 1 86634 FRAN TONE INC FOOD -SR DANCE 9/16 1 0015350 1 45300 1 1,845.00 $1,845.00 9/10/2009 1 86635 DANIEL GARCIA CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 855.00 $855.00 9/10/2009 1 86636 GO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 9/4 1 001 1 23005 1 4,500.00 $4,500.00 9/10/2009 1 86637 IGRAND MOBIL IVEH MAINT-COMM SVCS 1 0015310 1 42200 1 150.38 $150.38 9/10/2009 1 86638 HALL & FOREMAN, INC. PROF.SVCS-SITE D AUG 1 0015551 1 45224 1 543.751 $543.75 9/10/2009 1 86639 IRAQUEL COREEN HERNANDEZ CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 4,038.001 $4,038.00 Page 2 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 9/10/2009 86646 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL -SEPT 09 0014431 1 45403 1 8,750.00 $10,000.00 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/10/2009 1 86640 LEW HERNDON P & R COMM -JUN 0015350 44100 45.00 $45.00 9/10/2009 JENKINS & HOGIN, LLP LEGAL SVCS -AUG 09 0014020 44020 3,417.60 9/10/2009 1 86641 KEVIN HOUSE T & T COMM-JUL/AUG 0015510 44100 90.00 $90.00 9/10/2009 1 86642 JINCONTACT INC ILONG DIST SVCS -AUG 09 0014090 1 42125 1 56.49 $56.49 9/10/2009 1 86643 1 INDEPENDENT CITES ASSOCIATION MTG-COUNCIL 1 0014010 1 42325 1 35.00 $35.00 9/10/2009 1 86644 INLAND VALLEY DAILY BULLETIN LEGAL AD-NOV ELECTION 10014030 1 42115 1 70,001 $70.00 9/10/2009 1 86645 1 INLAND VALLEY DAILY BULLETIN SUBSCRIPTION RENEWAL 1 0014090 1 42320 1 216.001 $216.00 9/10/2009 86646 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL -SEPT 09 0014431 1 45403 1 8,750.00 $10,000.00 9/10/2009 INLAND VALLEY HUMANE SOCIETY 1 IFACILITYASSESSMENT-SEPT 1 0014431 1 45403 1 1,250.00 9/10/2009 86647 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV AUG 0014020 44020 302.60 $4,841.60 9/10/2009 JENKINS & HOGIN, LLP LEGAL SVCS -COMM SVCS AUG 0014020 44020 587.40 9/10/2009 86651 JENKINS & HOGIN, LLP LEGAL SVSC-P/WORKS AUG 0014020 44021 534.00 $5,107.35 9/10/2009 JENKINS & HOGIN, LLP LEGAL SVCS -AUG 09 0014020 44020 3,417.60 9/10/2009 86648 JOE A. GONSALVES & SON INC. LEGISLATIVE SVCS -AUG 09 0014030 44000 3,000.00 $6,000.00 9/10/2009 JOE A. GONSALVES & SON INC. LEGISLATIVE SVCS -SEPT 09 0014030 44000 3,000.00 9/10/2009 1 86649 K&V BLUEPRINT SERVICE INC. SUPPLIES-P.WORKS 0014090 41200 38.43$513.43 $432.00 9/10/2009 IK&V BLUEPRINT SERVICE INC. COPIER MAINT-09/10 0014090 1 41200 1 475.00 9/10/2009 1 86650 YOUNG SEUNG KIM CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 432.00 $432.00 9/10/2009 1 86651 KOA CORPORATION PROF.SVCS-T/S INTERCNNCT I 2505510 R46412 5,107.35 $5,107.35 9/10/2009 86652 LA COUNTY FAIR EXCURSION -RECREATION 0015350 45310 1,295.00 $1,295.00 9/10/2009 1 86653 LA DATA SECURITY CORP DATA STORAGE SVCS -AUG 09 0014070 45000 620.00 $620.00 9/10/2009 1 86654 ILEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 1 14.97 $14.97 Page 3 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number 1 Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/10/2009 86655 LIANA PINCHER T & T COMM-JUUAUG 0015510 44100 45.00 $45.00 9/10/2009 1 86656 BENNY LIANG P & R COMM -JUN 1 0015350 1 44100 1 45.00 $45.00 9/10/2009 1 IMCE MCE CORPORATION RIGHT-OF-WAY MAINT-JUL 0015554 45522 1 1,697.07 9/10/2009 1 86657 JIMMY LIN T & T COMM-JUUAUG 1 0015510 1 44100 1 90.001 $90.00 9110/2009 86658 CORPORATION ROAD MAINT SVCS-JUL 0015554 45502 7,783.03 $9,480.10 9/10/2009 1 IMCE MCE CORPORATION RIGHT-OF-WAY MAINT-JUL 0015554 45522 1 1,697.07 9/10/2009 86659 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES -BATTERIES 1155515 44000 641.78 $1,208.76 9/10/2009 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES -AUG 09 1155515 44000 68.96 9/10/2009 86666 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES -BATTERIES 1155515 44000 498.02 $90.00 9/10/2009 86660 METROLINK METROLINK PASSES -AUG 09 1125553 45535 79,116.20 $86,427.00 9/10/2009 METROLINK CITY SUBSIDY -,AUG 09 1125553 45533 17,787.80 9/10/2009 86666 METROLINK RETURN PASSES -AUG 1125553 45535 -10,477.00 $90.00 9/10/2009 86661 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WORKS 0015510 42110 366.95 $494.36 9/10/2009 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WORKS 0015510 42110 53.83 9/10/2009 86666 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-PNVORKS 0015510 42110 73.58 $90.00 9/10/2009 86662 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -RECREATION 0015350 41200 51.66 $67.66 9/10/2009 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -RECREATION 0015350 41200 8.00 9/10/2009 86666 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -RECREATION 0015350 41200 8.00 $90.00 9/10/2009 1 86663 IKENNETH MOK T & T COMM-JUL/AUG 1 0015510 1 44100 1 90.00 $90.00 9/10/2009 86664 NORRIS REPKE INC PROF.SVCS-ST REHAB JUL 2505510 46411 2,775.00 $8,725.00 9/10/2009 INORRIS REPKE INC PROF.SVCS-LYCOMING REHAB 2505510 R46411 1 5,950.00 1 9/10/2009 1 86665 OLYMPIC STAFFING SERVICES ITEMP SVCS-H/R WK 8/19 0014060 1 44000 1 317.761 $317.76 9/10/2009 1 86666 TED OWENS IP & R MTG-JUN/JUL 0015350 1 44100 1 90.001 $90.00 9/10/2009 1 86667 IMARION PATRICK RECREATION REFUND 001 34730 1 22.00 $22.00 Page 4 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/10/2009 9/10/2009 86668 PROTECTION ONE INC PROTECTION ONE INC ALARM SVCS -DBC SEPT ALARM SVCS -PARKS SEPT 0015333 0015340 42210 42210 54.08 78.50 $132.58 9/10/2009 86669 R F DICKSON COMPANY ST SWEEPING SVCS -AUG 0015554 45501 9,864.09 $23,964.88 9/10/2009 R F DICKSON COMPANY ST SWEEPING SVCS-JUL 0015554 45501 9,864.09 9/10/2009 86673 R F DICKSON COMPANY DEBRIS COMPOSTING-JUL 09 1155515 45500 4,236.70 $299.73 9/10/2009 1 86670 1 RUTH M. LOW P & R COMM-JUN/JUL 0015350 1 44100 1 90.00 $90.00 9/10/2009 86671 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 41250 222.79 $664.22 9/10/2009 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 41250 228.28 1 9/10/2009 86673 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 41250 213.15 $299.73 9/10/2009 1 86672 ISCMAF SCMAF MTG-STAFF 1 0015350 1 42325 1 210.00 $210.00 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 188.07 9/10/2009 86673 SECTRAN SECURITY INC. COURIER SVCS -SEPT 09 0014090 1 44000 1 299.73 $299.73 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 221.86 9/10/2009 1 86674 MICHAEL SHAY T & T COMM-JUUAUG 0015510 1 44100 1 90.00 $90.00 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 1 42126 37-761 1 9/10/2009 1 86675 JERRYL LYNN SHORT ICONTRACT CLASS -SUMMER 0015350 1 45320 1 1,302.001 $1,302.00 9/10/2009 86676 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 413.04 $3,525.12 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 188.07 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015510 42126 647.13 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 221.86 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 2,017.26 9/10/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 1 42126 37-761 1 9/10/2009 86677 SPARKLETTS WATER SUPPLIES-C/HALL 0014090 41200 209.84=.59 $2,326.95 9/10/2009 SPARKLETTS EQ RENTAL -AUG 09 0014090 1 42130 10.75 9/10/2009 1 86678 SULAMERICA MONEY TRANSFER IDEP REFUND -SIGN 1 001 1 34430 1 100.00 $100.00 9/10/2009 86679 THE COMDYN GROUP INC PROF.SVCS-GIS WK 8/28 0014070 44000 2,083.20 $2,326.95 9/10/2009 THE COMDYN GROUP INC PROF.SVCS-GIS WK 8/21 0014070 44000 243.75 Page 5 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # 1 Amount Total Check Amount 9/10/2009 86680 TIME WARNER INTERNET SERVICE -13. 0014070 44030 1 252.60 $252.60 9/10/2009 1 86681 ITIME WARNER JINTERNET SVCS-I.T. 1 0014070 1 44030 1 140.86$140.86 9/10/2009 86682 TRAFFIC CONTROL SERVICE INC SUPPLIES -ROAD MAINT 0015554 41250 13.49 $163.49 9!1012009 1 TRAFFIC CONTROL SERVICE INC EQ RENTAL-P/WORKS 0015554 1 42130 1 150.00 9/10/2009 1 86683 ITRAFFIC DATA SYSTEMS SERVICES TRAFFIC COUNT -MAPLE HLL 1 2505510 1 46412 1 900.00 $900.00 9/10/2009 ]VISION VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 59.75 9/10/2009 1 86684 TRI -CITIES POOL SERVICE & REPAIR IFOUNTAIN MAINT JUL 09 10015333 1 45300 1 160.001 $160.00 9/10/2009 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 30.06 9/10/2009 1 86685 IVALLEY TROPHY SUPPLIES -RECREATION 1 0015350 1 41200 1 1,173.781 $1,173.78 9/10/2009 86686 VERIZON CALIFORNIA PH.SVCS-PETERSON PK 0015340 42125 93.17 $994.20 9/10/2009 ]VISION VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 59.75 9/10/2009 86692 VERIZON CALIFORNIA PH.SVCS-HERITAGE 0015340 42125 37.56 $500.00 9/10/2009 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 30.06 9/10/2009 86693 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 773.66 $2,000.00 9/10/2009 1 86687 INTERNET PROVIDERS INC MONTHLY HOSTING -AUG 09 0014070 44030 150.00 $300.00 9/10/2009 ]VISION VISION INTERNET PROVIDERS INC MONTHLY HOSTING-JUL 09 0014070 44030 150.00 9/10/2009 1 86688 IWALNUT VALLEY WATER DISTRICT JELECT SVCS-EASTGATE SITE 1 0014440 1 42126 1 55.901 $55.90 9/10/2009 86689 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 1,377.13 $1,723.46 9/10/2009 1 IWAXIE SANITARY SUPPLY SUPPLIES -HERITAGE PK 0015340 1 42210 346.33 9/10/2009 86690 ZUMAR INDUSTRIES INC PROF.SVCS-SHARPS JUL 1155515 44000 64.64 $96.96 9/10/2009 1 1WELLDYNERX WELLDYNERX PROF.SVCS-SHAPRS AUG 1155515 1 44000 32.32 9/10/2009 86691 ZUMAR INDUSTRIES INC SUPPLIES -ROAD MAINT 0015554 41250 1,329.56 $1,329.56 9/17/2009 1 86692 JEMARABDELSHEHIV IFACILITY REFUND -DBC 001 1 23002 1 500.001 $500.00 9/17/2009 1 86693 JADVANTAGE POINT HEALTH INC REFUND -FPL 09-363 001 1 23010 1 2,000.00 $2,000.00 Page 6 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # I Amount I Total Check Amount 9/17/2009 86694 JASSMA ALHAYEK FACILITY REFUND -DBC 001 1 23002 1 100.001 $100.00 9/17/2009 1 86695 JAMERITECH BUSINESS SYSTEMS INC ICOPIER MAINT-AUG 09 0014090 1 42100 1 1,038.231 $1,038.23 9/17/2009 1 ILORRAINE CARDENAS FACILITY REFUND -DBC 001 36615 1 100.00 9/17/2009 86696 ARMIJO NEWSPAPER & PR AD -P & R WORKSHOP 0015310 44000 187.50 $187.50 9/17/2009 1 86697 1 BEAR STATE AIR CONDITIONING SVCS IN IREG MAINT-DBC SEPT 1 0015333 1 45300 1 773.001 $773.00 9/17/2009 1 86698 1 ROBERT BEDI IRECREATION REFUND 1 001 1 36615 1 912.501 $912.50 9/17/2009 1 86699 IBENESYST 9/18/09-P/R DEDUCTIONS 1 001 1 21105 1 691.07 $691.07 9/17/2009 1 86700 IJOHN E BISHOP ICONTRACT CLASS -SUMMER 1 0015350 45320 1 24.001 $24.00 9/17/2009 1 86701 IGUNNAR BOELMAN IVOLUNTEEN STIPEND 1 0015350 45300 1 40.00 $40.00 9/17/2009 1 86702 IBUSINESS TELECOMMUNICATION SYS INC. PH.SVCS-I.T. 1 0014070 1 42125 1 234.001$234.00 9/17/2009 1 86703 LORRAINE CARDENAS FACILITY REFUND -DBC 001 23002 500.00 $600.00 9/17/2009 1 ILORRAINE CARDENAS FACILITY REFUND -DBC 001 36615 1 100.00 9/17/2009 1 86704 IDENISE CASTILLO IVOLUNTEEN STIPEND 1 0015350 1 45300 1 50.001 $50.00 9/17/2009 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 45.16 9/17/2009 1 86705 ILYDIA CASTILLON IFACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 9/17/2009 86706 CATALINA BALLAST BULB COMPANY SUPPLIES -PARKS 0015340 42210 150.55 $367.27 9/17/2009 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 45.16 9/17/2009 86708 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 171.56 $209.20 9/17/2009 1 86707 1 CALIFORNIA CONTRACT CITIES ASSOC. ICCCA CONF-COUNCIL 0014010 1 42330 1 335.001 $335.00 9/17/2009 1 86708 JCDW GOVERNMENT INC. SUPPLIES-I.T. 0014070 1 41200 1 209.201 $209.20 9/17/2009 1 86709 AIMEE CHA IVOLUNTEEN STIPEND 0015350 1 45300 1 20.001 $20.00 9/17/2009 1 86710 ICHARTER OAK GYMNASTICS, INC. ICONTRACT CLASS -SUMMER 0015350 1 45320 1 432.001 $432.00 Page 7 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 86711 ICATHY CHEN IVOLUNTEEN STIPEND 0015350 45300 30.001 $30.00 9/17/2009 1 86712 JDANIEL CHEN IVOLUNTEEN STIPEND 10015350 1 45300 1 30.001 $30.00 9/17/2009 DAVID CORTEZ 1PROPERTY DAMAGE 001 36615 -34.00 9/17/2009 1 86713 IJAMES CHEN IVOLUNTEEN STIPEND 1 0015350 1 45300 1 60.001 $60.00 9/17/2009 1 86714 ICHINESE DAILY NEWS, INC AD -ELECTION 1 0014030 1 42390 1 200.001 $200.00 9/17/2009 1 86715 ISEENA CHOKSHI IVOLUNTEEN STIPEND 1 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86716 1CONSTANCE J. LILLIE ICONTRACT CLASS -SUMMER I 0015350 145320 1 264.001 $264.00 9/17/2009 j 86717 ICHRISTINE CORNWELL IFACILITY REFUND -DBC 1 001 1 23002 1 100.001 $100.00 9/17/2009 86718 DAVID CORTEZ FACILITY REFUND -DBC 001 23002 700.00 $666.00 9/17/2009 DAVID CORTEZ 1PROPERTY DAMAGE 001 36615 -34.00 9/17/2009 1 86719 ISANDRA COVARRIJBIAS FACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 9/17/2009 IMAYRA MAYRA DELATORRE PROPERTY DAMAGE 001 36615 -201.00 9/17/2009 1 86720 IMARTHA CRUSIUS IFACILITY REFUND -DBC I 001 1 23002 1 100.001 $100.00 9/17/2009 1 86721 IMICHELLE DELA CRUZ IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00 9/17/2009 1 86722 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -JULY 09 1 0014020 1 44023 1 4,257.291 $4,257.29 9/17/2009 IMAYRA MAYRA DELATORRE PROPERTY DAMAGE 001 36615 -201.00 9/17/2009 1 86723 JDAVID VOLZ DESIGN DESIGN-WSHNGTN ST PK 1 2505310 1 46415 1 10,400.001 $10,400.00 9/17/2009 1 86724 JDAY & NITE COPY CENTER IPRINT SVCS -COMM SVCS 1 0015350 1 42110 1 455.46 $455.46 9/17/2009 IMAYRA MAYRA DELATORRE PROPERTY DAMAGE 001 36615 -201.00 9/17/2009 1 86725 KAREN DEA IVOLUNTEEN STIPEND 1 0015350 1 45300 1 40.001 $40.00 9/17/2009 1 86726 IRAFAEL DELAROSA 1FACILITY REFUND-PANTERA 1 001 1 23002 1 100.00 $100.00 9/17/2009 86727 DELATORRE FACILITY REFUND -DBC 001 23002 500.00 $299.00 9/17/2009 IMAYRA MAYRA DELATORRE PROPERTY DAMAGE 001 36615 -201.00 9/17/2009 1 86728 ICAROL DENNIS PROF.SVCS-P & R MTG 1 0015310 1 44000 1 100.001 $100.00 Page 8 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 9/17/2009 86730 MAINTENANCE JANITORIAL SVCS -DBC SEPT 0015333 45300 12,250.83 Total Check Amount Check Date Check Number Vendor Name JANITORIAL SVCS -PARKS Transaction Description 42210 Fund/ Dept Acct # I Amount I 86734 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0015310 42200 11.99 $500.00 $64.00 9/17/2009 1 86729 IDEPARTMENT OF JUSTICE FINGERPRINT SVCS -WR 0014060 1 42345 1 64.001 9/17/2009 86730 MAINTENANCE JANITORIAL SVCS -DBC SEPT 0015333 45300 12,250.83 $12,986.00 9/17/2009 1 JDH DH MAINTENANCE JANITORIAL SVCS -PARKS 0015340 42210 735.17 9/17/2009 86731 SUBHASH DHAND FACILITY REFUND -DBC 001 23002 800.00 $682.00 9/17/2009 SUBHASH DHAND IPROPERTY DAMAGE 001 1 36615 -118.00 9/17/2009 86732 DIAMOND BAR HAND CAR WASH CAR WASH-NGHBRHD IMP 0015230 42200 24.98 $236.69 9/17/2009 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 146.87 9!17/2009 86734 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0015310 42200 11.99 $500.00 9/17/2009 DIAMOND BAR HAND CAR WASH CAR WASH -ROAD MAI NT 0015554 42200 52.85 9/17/2009 1 86733 IDIAMOND BAR PONY BASEBALL REFUND -USE PERMIT 2009-0 1001 134430 1 1,000.001 $1,000.00 9/17/2009 JEXCEL EXCEL LANDSCAPE JADDL MAINT-DIST 39 1395539 42210 1 234.80 9/17/2009 1 86734 JANGEL DIMAZANA JR IFACILITY REFUND -DBC 001 1 23002 1 500.001 $500.00 9/17/2009 1 86735 IDOGGIE WALK BAGS INC SUPPLIES -COMM SVCS 0015340 1 41200 1 1,692.251 $1,692.25 9/17/2009 1 86736 TOMIKO DOR IVOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86737 IDOUG MARTIN CONTRACTING CO INC TRFFC SIGNAL -MT. LAUREL 0015554 1 45506 1 2,000.001 $2,000.00 9/17/2009 1 86738 EDUCATION TO GO ICONTRACT CLASS -FALL 0015350 1 45320 1 220.001 $220.00 9/17/2009 1 86739 ISYLVIA ESCOBAR REIMB-TEEN NIGHT 8121 0015350 1 41200 1 110.001 $110.00 9/17/2009 86740 LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 557.10 $791.90 9/17/2009 JEXCEL EXCEL LANDSCAPE JADDL MAINT-DIST 39 1395539 42210 1 234.80 9/17/2009 86741 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2009-357 001 23010 33.26 $83.15 9/17/2009 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-235 001 23010 33.26 9/17/2009 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL 0014090 42120 16.63 9/17/2009 1 86742 1EXTERMINETICS OF SO CAL INC MAINTSTARSHINE PK 1 0015340 1 42210 1 125.001 $125.00 Page 9 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # I Amount I Total Check Amount 9/17/2009 86743 IBRITTANY FEYRER IVOLUNTEEN STIPEND 0015350 1 45300 1 50.001 $50.00 9/17/2009 1 86744 WILLIAM GIEBE ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 652.801 $652.80 9/17/2009 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 45227 375.00 9/17/2009 1 86745 JULIA GOMEL DUNN IVOLUNTEEN STIPEND 1 0015350 1 45300 1 50.00 $50.00 9/17/2009 1 86746 DAVID GONZALES IRECREATION REFUND 1 001 1 34780 1 183.00 $183.00 9/17/2009 1 86747 JGOVPARTNER IREQUEST PARTNER -SEPT 09 10014070 1 44030 1 850.001 $850.00 9/17/2009 1 86748 GRAFFITI CONTROL SYSTEMS GRAFFITI REMOVAL -AUG 09 1 0015230 1 45520 1 5,200.00 $5,200.00 9/17/2009 1 86749 CAMELLIA GREGORIAN IVOLUNTEEN STIPEND 1 0015350 1 45300 1 20.001 $20.00 9/17/2009 1 86750 IRACHEL GROSSMAN IRECREATION REFUND 1 001 1 34780 1 95.001 $95.00 9/17/2009 1 86751 IRYAN GUNAWAN IVOLUNTEEN STIPEND 0015350 1 45300 1 50.001 $50.00 9/17/2009 1 86752 ITAYLOR HALCROMB IVOLUNTEEN STIPEND 0015350 1 45300 1 40.001 $40.00 9/17/2009 86753 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 45227 750.00 $1,500.00 9/17/2009 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 45227 375.00 9/17/2009 86755 HALL & FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 45227 375.00 $301.72 9/17/2009 1 86754 JWYATT HARRIS VOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86755 JHASLERINC POSTAGE SVCS -09/09-09/10 0014090 1 42120 1 301.72 $301.72 9/17/2009 1 86756 1 KAREN HAWKES IFACILITY REFUND -DBC 1 001 1 23002 1 360.001 $350.00 9/17/2009 1 86757 ICOREY HEINS IVOLUNTEEN STIPEND 0015350 1 45300 1 60.00 $60.00 9/17/2009 1 86758 IJIMISSA HERNANDEZ IVOLUNTEEN STIPEND 0015350 1 45300 1 40.001 $40.00 9/17/2009 1 86759 IMELISSA HICKEY VOLUNTEEN STIPEND 0015350 1 45300 1 60.001 60.00 9/17/2009 1 86760 1 KEVIN HO IVOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 Page 10 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 9/17/2009 86775 WON KWAT REFUND -SIGN REVIEW 001 23013 125.00 $100.00 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 1 86761 HOLIDAY INN REFUND SIGN REVIEW 1 001 1 34430 1 100.001 $100.00 9/17/2009 1 86762 HARRISON HUGHES VOLUNTEEN STIPEND 1 0015350 1 45300 1 40.00 $40.00 9/17/2009 86763 JALVINA HUI IVOLUNTEEN STIPEND 1 0015350 1 45300 1 20.001 $20.00 9/1712009 1 86764 JOANNA HUNG VOLUNTEEN STIPEND 0015350 1 45300 1 40.00 $40.00 9/17/2009 1 86765 JINDUSTRY GLASS SUPPLIES -COMM SVCS 0015340 1 41200 1 334.741 $334.74 9/17/2009 1 86766 JINLAND EMPIRE STAGES EXCRSN-TRANSPORTATION 1125350 1 45310 1 777.001 $777.00 9/17/2009 1 86767 JACKSON'S AUTO SUPPLY FUEL -COMM SVCS 0014090 42310 1 11.161 $11.16 9/17/2009 1 86768 ICAROLYN KAN VOLUNTEEN STIPEND 1 0015350 1 45300 1 30.001 $30.00 9/17/2009 86769 BRITTANI KELLOGG IVOLUNTEEN STIPEND 0015350 1 45300 1 60.00 $60.00 9/17/2009 1 86770 KATHRYN KEYS CONTRACT CLASS -SUMMER 1 0015350 1 45320 240.00 $240.00 9/17/2009 1 86771 AMBER KHAN IVOLUNTEEN STIPEND 1 0015350 1 45300 1 40.001 $40.00 9/17/2009 1 86772 IKIDDIE TECHIE CONTRACT CLASS -SUMMER 10015350 1 45320 1 768.001 $768.00 9/17/2009 86773 1 KATHY KIM RECREATION REFUND 1 001 34780 1 75.00 $75.00 9/17/2009 1 86774 GABRIELA KLEIN CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 576.00 $576.00 9/17/2009 86775 WON KWAT REFUND -SIGN REVIEW 001 23013 125.00 $100.00 9/17/2009 IDO DO WON KWAT ITEMP SIGN REVIEW 001 34430 -25.00 9/17/2009 1 86776 LAWRENCE KYI VOLUNTEEN STIPEND 1 0015350 1 4530040.00 $40.00 9/17/2009 1 86777 LA OPINION AD -ELECTION NOV 09 0014030 1 42390 1 277.50 $277.50 9/17/2009 1 86778 JEDWARD LEU IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.00 $50.00 Page 11 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number J Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9117/2009 86779 PAMELA LEWES VOLUNTEEN STIPEND 0015350 45300 30.00 $30.00 9/17/2009 1 86780 ILIGHT BULBS ETC SUPPLIES -DBC 0015333 1 41200 1 56.571 $56.57 9/17/2009 86782 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-357 001 23010 855.00 $10,117.50 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-341 001 23010 380.OD 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-359 001 23010 237.50 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-356 001 23010 237.50 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-354 001 23010 1,330.00 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-324 001 23010 522.50 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-PLNG AUG 09 0015210 44250 142.50 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-345 001 23010 190.00 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-361 001 23010 1,520.00 9/17/2009 LILLEY PLANNING GROUP INC PLNG SVCS -AUG 09 0015210 44250 4,417.50 9/17/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2002-09 001 23010 285.00 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-345 001 23010 34.20 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-345 001 34430 -34.20 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-324 001 23010 94.05 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-324 001 34430 -94.05 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-354 001 23010 239.40 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-354 001 34430 -239.40 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-359 001 34430 -42.75 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-359 001 23010 42.75 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-356 001 34430 -42.75 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-356 001 23010 42.75 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-357 001 34430 -153.90 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-357 001 23010 153.90 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-09 001 34430 -51.30 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-09 001 23010 51.30 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-361 001 34430 -273.60 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-361 001 23010 273.60 9/17/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-341 001 34430 -68.40 9/17/2009 ILILLEY PLANNING GROUP INC JADMIN FEE -FPL 2008-341 001 23010 68.40 Page 12 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 86783 ILOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-JUN 0015340 1 42210 1 316.181 $316.18 9/17/2009 86784 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS-JUL 09 0014411 45401 425,313.46 $441,355.92 9/17/2009 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES-JUL 09 1125553 45402 136.97 9/17/2009 86786 LOS ANGELES COUNTY SHERIFF'S DEPT. CONCERT IN PARK-JUL 09 0014411 45402 3,098.07 $40.00 9/17/2009 LOS ANGELES COUNTY SHERIFF'S DEPT. CLICK IT OR TICKET-JUL 09 0014411 45402 563.29 9/17/2009 86787 LOS ANGELES COUNTY SHERIFF'S DEPT. CALVARY CHAPEL-JUL 09 0014411 45402 7,389.26 $30.00 911712009 LOS ANGELES COUNTY SHERIFF'S DEPT. CONCERTS IN PARK -AUG 09 0014411 45402 4,291.58 9/17/2009 86788 LOS ANGELES COUNTY SHERIFF'S DEPT. TEEN NIGHT OUT -AUG 09 0014411 45402 563.29 $2,740.00 9/17/2009 1 86785 IJOHN MALONE IVOLUNTEEN STIPEND 1 0015350 1 45300 1 40.001 $40.00 9/17/2009 MEALS ON WHEELS MTG-COUNCIL 0014010 42325 55.00 9/17/2009 86786 ILEONARD MALONE IVOLUNTEEN STIPEND 1 0015350 1 45300 1 40.001 $40.00 9/17/2009 86787 ILINDSEY MALONE IVOLUNTEEN STIPEND 1 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86788 IMATLOCK ASSOCIATES INC JADA RETROFIT-SYC CYN PK 1 2505310 1 R46415 1 21740.00 $2,740.00 9/17/2009 86789 MEALS ON WHEELS MTG-COUNCIL 0014010 42325 55.00 $165.00 9/17/2009 MEALS ON WHEELS MTG-COUNCIL 0014010 42325 55.00 9/17/2009 86791 MEALS ON WHEELS MTG-COUNCIL 0014010 42325 55.00 $477.34 9117/2009 86790 JAMIMENTA IVOLUNTEEN STIPEND 0015350 1 45300 1 20.001 $20.00 9/17/2009 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 208.88 9/17/2009 86791 IMITY LITE INC EQ -DBC AUG 09 0015333 1 46250 1 477.34 $477.34 9/17/2009 86792 IKARISHMA MORABIA IVOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 9117/2009 86793 LIZETT MOREIRA IFACILITY REFUND -HERITAGE 1001 1 23002 1 200.001 $200.00 9/17/2009 1 86794 JRHONDA NEMETH IFACILITY REFUND -HERITAGE 1 001 1 23002 1 50.001 $50.00 9/17/2009 1 86795 JOAK TREE LANES INC ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 207.001 $207.00 9/17/2009 86796 PERS RETIREMENT SURVIVOR BENEFIT 001 21109 8.00 $530.20 9/17/2009 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 208.88 Page 13 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 86796... IPERS RETIREMENT IRETIRE CONTRIB-ER I 001 J 21109 1 313,321 $530.20 ... 9/17/2009 86797 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $24,606.15 9/17/2009 1 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,823.50 9/17/2009 86802 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 14,735.22 $50.00 9/17/2009 86798 ARNELL RIVERA FACILITY REFUND -DBC 001 23002 350.00 $333.00 9/17/2009 1 JARNELL RIVERA PROPERTY DAMAGE 001 36615 -17.00 9/17/2009 1 86799 IDIANA ROMERO IVOLUNTEEN STIPEND 10015350 1 45300 1 40.001 $40.00 9/17/2009 1 86800 MARIA RUIZ FACILITY REFUND -DBC 001 23002 700.00 $666.00 9/17/2009 1 MARIA RUIZ PROPERTY DAMAGE 001 36615 1 -34.00 9/17/2009 1 86801 ICAROLINA SANCHEZ IVOLUNTEEN STIPEND 0015350 1 45300 1 30.00 $30.00 9/17/2009 1 SHAMOON SIKORA PROPERTY DAMAGE 001 36610 -523.88 9/17/2009 1 86802 JANGELA SCHMIDT VOLUNTEEN STIPEND 0015350 1 45300 1 50.001 $50.00 9/17/2009 1 86803 ISCHORR METALS INC ITRAIL SIGNS-SUMMITRIDGE 0015340 1 42210 1 924.381 $924.38 9/17/2009 1 86804 IRACHEL SERNA IVOLUNTEEN STIPEND 0015350 1 45300 1 50.001 $50.00 9/17/2009 1 86805 1PRIYASHA SHAH IVOLUNTEEN STIPEND 0015350 1 45300 1 40,001 $40.00 9/17/2009 1 86806 ILORENE SHANNON I RECREATION RFUND 1001 1 34730 1 136.001 $136.00 9/17/2009 1 86807 ISHIKHA SHARMA IVOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86808 JERLY SIEGEL IVOLUNTEEN STIPEND 0015350 1 45300 1 40.001 $40.00 9/17/2009 86809 SHAMOON SIKORA FACILITY REFUND -DBC 001 23002 1,500.00 $1,076.12 9/17/2009 1 SHAMOON SIKORA PROPERTY DAMAGE 001 36610 -523.88 9/17/2009 SHAMOON SIKORA FACILITY REFUND -DBC 001 23002 100.00 9117/2009 1 86810 SMART & FINAL SUPPLIES -DAY CAMP 0015350 412011 357.52 7��,35 9/17/2009 1 SMART & FINAL SUPPLIES -SR BINGO 0015350 1 41200 1 204.50 Page 14 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 9/17/2009 86810... SMART & FINAL SMART & FINAL SUPPLIES -TINY TOTS SUPPLIES -RECREATION 0015350 0015350 1 41200 41200 95.35 170.98 $828.35 ... 9/17/2009 1 86811 ICHRISTINE SONG VOLUNTEEN STIPEND 1 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86812 ISOUTHERN CALIFORNIA EDISON JELECT SVCS -TRAFFIC CONTRL 0015510 1 42126 1 551.691 $561.69 9/17/2009 1 86813 ISOUTHERN CALIFORNIA MUNICIPAL AD -COMM SVCS HIR 0014060 1 42320 1 75.001 $75.00 9/17/2009 1 86814 JWHITNEY TANG IVOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 9/17/2009 1 86815 ITELEPACIFIC COMMUNICATIONS T1 INTERNET SVCS -SEPT 0014070 1 44030 1 924.911 $924.91 9/17/2009 1 86816 ITENNIS ANYONE ICONTRACT CLASS -SUMMER 10015350 1 45320 1 4,945.501 $4,945.50 9/17/2009 1 86817 ITHE CHURCH IN DIAMODN BAR IFACILITY REFUND-REAGAN 1 001 1 23002 1 200.001 $200.00 9/17/2009 1 -IE KOREA TIMES INC AD -ELECTION 1 0014030 1 42390 1 244.001 $244.00 9/17/2009 1 86819 ITHE SAN GABRIEL VALLEY NEWSPAPER GR I LEGAL AD -ELECTION 1 0014030 1 42115 1 153.001 $153.00 9/17/2009 1 86820 ITIERNEY BROTHER INC EQ -DBC 10015333 1 46250 1 274.75 $274.75 9/17/2009 1 86821 IGABRIELLATOLLEY IVOLUNTEEN STIPEND 1 0015350 1 45300 1 30.00 $30.00 9/17/2009 1 86822 IKYELO TORRES IVOLUNTEEN STIPEND 1 0015350 1 45300 1 50.001 $50.00 9/17/2009 1 86823 ITHI TRAN VOLUNTEEN STIPEND 1 0015350 1 45300 1 40.001 $40.00 9/17/2009 1 86824 JUS POSTAL SERVICE (HASLER) POSTAGE -MAIL METER 10014090 1 42120 1 5,000.001 $5,000.00 9/17/2009 1 86825 IVANTAGEPOINT TRNSFR AGNTS-303248 9/18/09-P/R DEDUCTIONS 1 001 1 21108 1 5,465.111 $5,465.11 9/17/2009 86826 1 RAQUEL VARGAS IVOLUNTEEN STIPEND 1 0015350 1 45300 1 50.001 $50.00 9/17/2009 86827 1 ERIKA VIEYRA ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 180.001 $180.00 Page 15 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name 1PRISCILLAVILLAR Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/17/2009 868211 FACILITY REFUND -DBC 001 23002 400.00 $400.00 9/17/2009 1 86829 IVISION 21 ART PORTFOLIO REFUND -SIGN REVIEW 1 001 1 34430 1 100.001 $100.00 9/17/2009 WEI TANG / FENG ZHOU ADDRESS CHNG-EN 09-649 001 34650 1 -270.00 9/17/2009 86830 IVICTOR VIZCARDO IFACILITY REFUND -DBC 1 001 1 36615 1 400.00 $400.00 9/23/2009 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 16,017.87 9/17/2009 86831 JAUSTIN VO VOLUNTEEN STIPEND 10015350 145300 130.001 40.00 $30.00 9/17/2009 86832 ILE HONG WANG ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 518.401 $518.40 9/17/2009 86833 WEI TANG / FENG ZHOU ADDRESS CHNG-EN 09-649 001 23012 500.00 $230.00 9/17/2009 WEI TANG / FENG ZHOU ADDRESS CHNG-EN 09-649 001 34650 1 -270.00 9/17/2009 1 86834 ITHERESAWINECKI ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 90.001 $90.00 9/17/2009 IYOSEMITE WATER WATER SUPPLIES-SYC CYN 0015350 41200 1 1 8.90 9/17/2009 1 86835 IWORLDWIDE BINGO SUPPLIER SUPPLIES -SR BINGO 0015350 1 41200 1 374.101 $374.10 9/23/2009 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 16,017.87 9/17/2009 86836 JESSICA YAM VOLUNTEEN STIPEND 0015350 45300 40.00 $40.00 9/17/2009 1 86837 JADRIENNA YAN IVOLUNTEEN STIPEND 0015350 1 45300 1 60.001 $60.00 9/17/2009 86838 IDENNIS YAUN IVOLUNTEEN STIPEND 0015350 1 45300 1 30.001 $30.00 9/17/2009 86839 1 ISABEL YIN IVOLUNTEEN STIPEND 0015350 1 45300 1 20.001 $20.00 9/17/2009 86840 YOSEMITE WATER EQ RENTAL-SYC CYN AUG 0015310 42130 13.75 $22.65 9/17/2009 IYOSEMITE WATER WATER SUPPLIES-SYC CYN 0015350 41200 1 1 8.90 9/17/2009 1 86841 JAYUMI YOSHIMOTO IVOLUNTEEN STIPEND 1 0015350 1 45300 1 40.001 $40.00 9/23/2009 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 5,359.55 9/17/2009 1 86842 KEVIN ZHANG VOLUNTEEN STIPEND 1 0015350 1 45300 1 30.001 $30.00 9/23/2009 86843 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 9,954.76 $35,471.70 9/23/2009 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 5,359.55 9/23/2009 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 4,139.52 9/23/2009 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 16,017.87 Page 16 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 9/24/2009 9/24/2009 86844 A AMERICAN SELF STORAGE A AMERICAN SELF STORAGE STORAGE -COMM SVCS OCT STORAGE-I.T. 0014090 0014090 42140 42140 259.00 122.00 $381.00 9/24/2009 1 86845 JADVANTEC CONSULTING ENGINEERS INC DESIGN -BATTERY BACK UP 1 2505510 1 R46412 1 11,200.00 $11,200.00 9/24/2009 JAMERICOMP GROUP INC SUPPLIES -TONERS 0014070 1 45000 546.56 9/24/2009 1 86846 JAJAX SIGN GRAPHICS INC. SUPPLIES -NAMEPLATE 0014090 1 41200 1 14.221 $14.22 9/24/2009 1 86847 IRANDALLALLEN FACILITY REFUND-SYC CYN 001 123002 1 50.001 $50.00 9/24/2009 86848 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 1 45000 92.19 $638.75 9/24/2009 JAMERICOMP GROUP INC SUPPLIES -TONERS 0014070 1 45000 546.56 9/24/2009 1 86849 JAPRIL I BATSON REIMB-WG SUPPLIES 1 0015350 1 41200 1 22.241 $22.24 9/24/2009 86850 BENESYST FLEX ADMIN SVCS -1 ST QTR 0014060 42346 85.00 $85.00 9/24/2009 1 86851 IBRENT BEVERLY RECREATION REFUND 001 34780 1 165.001 $165.00 9/24/2009 1 86852 ICALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -PARKS 1 0015340 1 42210 1 492.50 $492.50 9/24/2009 1 86853 JCDW GOVERNMENT INC. SUPPLIES-I.T. 1 0014070 1 41200 1 172.181 $172.18 9/24/2009 1 86854 ICENTER ICE SKATING ARENA CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 33.001 $33.00 9/24/2009 1 86855 IMELISSA P CHANG IFACILITY REFUND -HERITAGE 1 001 1 23002 1 250.001 $250.00 9/24/2009 1 86856 1 COUNTY OF LOS ANGELES FIRE DEPT MTG-COUNCIL 1 0014010 1 42325 1 10.00 $10.00 9/24/2009 86857 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -AUG 09 0014020 1 44023 1 5,982.441 $5,982.44 9/24/2009 86858 JDAVID EVANS AND ASSOCIATES INC CONSTRUCTION-SYC CYN 1 2505310 1 R46415 1 200.501 $200.50 9/24/2009 86859 JDAY & NITE COPY CENTER IPRINT SVCS-P/INFO 0014090 1 42110 1 80.671 $80.67 9/24/2009 1 86860 ICAROL DENNIS PROF.SVCS-T & T MTG 1 0015510 1 44000 1 175.001 $175.00 9/24/2009 1 86861 IDIAMOND BAR INTERNATIONAL DELI JMTG SUPPLIES -COUNCIL 1 0014090 1 42325 1 87.001 $87.00 Page 17 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 9/24/2009 86870 HARDY & HARPER INC STRIPING MAINT-MTN LAUREL 0015554 455061 6,200.00 $17,710.00 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount i Total Check Amount 9124/2009 1 86862 IDIAMOND BAR MOBIL FUEL -COMM SVCS 0015310 1 42310 1 167.01 $167.01 9/24/2009 1 86863 IDIVERSIFIED PARATRANSIT INC ISHUTTLE SVCS -CONCERTS 1125350 1 45310 1 3,186.481 $3,186.48 9/24/2009 1 86864 JERWIN O CHING REIMB-TUITION 0014060 1 42341 1 1,500.001 $1,500.00 9/24/2009 1 86865 IFEDEX EXPRESS MAIL -GENERAL 0014090 1 42120 1 174.091 $174.09 9/24/2009 1 86866 IFRAN TONE INC FOOD -SR DANCE 1 0015350 1 45300 1 147.001 $147.00 9/24/2009 1 86867 IGO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 9/18 1 001 1 23005 1 4,050.00 $4,050.00 9/24/2009 86868 JGOVPARTNER ISTAFF TRNG-REQUEST PRTNR 0014060 1 42340 1 375.001 $375.00 9/24/2009 1 86869 ISHANNON GRIFFITHS CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 288.001 $288.00 9/24/2009 86870 HARDY & HARPER INC STRIPING MAINT-MTN LAUREL 0015554 455061 6,200.00 $17,710.00 9/24/2009 HARDY & HARPER INC RD MAINT SVCS -SEPT 09 0015554 45502 1 11,510.00 1 9/24/2009 1 86871 IHILTON FARNKOPF & HOBSON LLC PROF.SVC-SOLID WASTE JUL 1 0015510 1 R44000 1 18,168.8-51$18,168.85 $652.50 9/24/2009 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-354 001 23010 293.75 9!24/2009 86872 IKEVIN HOUSE IT & T COMM -SEPT 09 0015510 1 44100 1 45.001 $45.00 9/24/2009 1 86873 JIMPACT SIGNS 1PRINT SVCS -BANNERS 0015350 1 42110 1 262.201 $262.20 9/24/2009 1 86874 1 INLAND CUSTOM PUBLISHING GROUP AD -DBC P/INFO 1 0014095 1 42115 1 504.001 $504.00 9/24/2009 86875INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2004-85 001 23010 358.75 $652.50 9/24/2009 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2009-354 001 23010 293.75 9/24/2009 86876INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL SVCS -OCT 0014431 45403 8,750.00 $10,000.00 9/24/2009 INLAND VALLEY HUMANE SOCIETY FACILITY ASSESSMENT -OCT 0014431 45403 1,250.00 9/24/2009 86877 J J KELLER AND ASSOCIATES INC PUBLICATIONS -CITY MANAGER 0014060 42320 212.12 $212.12 9/24/2009 1 86878 IMARTHA JIMENEZ IFACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 Page 18 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 9/24/2009 86880 KENS HARDWARE SUPPLIES -PARKS MAINT 0015340 42210 142.13 Total Check Amount Check Date Check Number Vendor Name SUPPLIES -DBC Transaction Description 41200 Fund/ Dept Acct # Amount 86882 KENS HARDWARE SUPPLIES -GENERAL 0014090 41200 13.14 $50.00 $861.04 9!24/2009 1 86879 IJUDICIAL DATA SYSTEMS CORPORATION I PARKING CITE ADMIN -AUG 09 0014411 1 45405 1 861.04 9/24/2009 86880 KENS HARDWARE SUPPLIES -PARKS MAINT 0015340 42210 142.13 $307.94 9/24/2009 KENS HARDWARE SUPPLIES -DBC 0015333 41200 95.10 9/24/2009 86882 KENS HARDWARE SUPPLIES -GENERAL 0014090 41200 13.14 $50.00 9/24/2009 KENS HARDWARE SUPPLIES -RECREATION 0015350 41200 34.00 9/24/2009 86883 KENS HARDWARE SUPPLIES -COMM SVCS 0015310 42200 23.57 $14,607.95 9/24/2009 1 86881 ISANDY LEUNG KO IRECREATION REFUND 1 001 1 34780 1 50.00 $50.00 9/24/2009 ILEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 1 1 39.51 9/24/2009 1 86882 ITAE HYUNG KO FACILITY REFUND-REAGAN 1 001 1 23002 1 50.001 $50.00 9/24/2009 1 86883 1 KOA CORPORATION ITRFFC SGNL INTERCONNECT 1 2505510 1 R46412 1 14,607.951 $14,607.95 9/24/2009 1 86884 1 KWIK COVERS SUPPLIES -RECREATION 1 0015350 1 41200 1 837.951 $837.95 9/24/2009 1 86885 DEE LADD IRECREATION REFUND 1 001 1 34780 1 65.001 $65.00 9/24/2009 1 86886 LANDS' END BUSINESS OUTFITTERS SUPPLIES -STAFF SHIRTS 1 0014095 1 41400 1 139.921 $139.92 9/24/2009 86887 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 15.14 $54.65 9/24/2009 ILEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 1 1 39.51 9/24/2009 1 86888 IRUOYI LI IFACILITY REFUND-SYC CYN 1 001 1 23002 1 50.001 $50.00 9/24/2009 IGRACE LIM HAYS FACILITY REFUND -DBC 001 36615 20.00 9/24/2009 1 86889 ILIANA PINCHER IT & T COMM -SEPT 09 1 0015510 1 44100 1 45.00 $45.00 9/24/2009 1 86890 ILIGHT BULBS ETC SUPPLIES -DBC 1 0015333 1 41200 1 277.621,$277.62 9/24/2009 86891 GRACE LIM HAYS FACILITY REFUND -DBC 001 23002 100.00 $120.00 9/24/2009 IGRACE LIM HAYS FACILITY REFUND -DBC 001 36615 20.00 9/24/2009 86892 JENNIFER LIN FACILITY REFUND -DBC 001 36615 75.00 $175.00 9/24/2009 JENNIFER LIN FACILITY REFUND -DBC 001 23002 100.00 9/24/2009 1 86893 IJIMMY LIN IT & T COMM -SEPT 09 1 0015510 1 44100 1 45.001 $45.00 Page 19 Check Date j Check Number City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Vendor Name Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 9/24/2009 86894 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES -AUG 09 1125553 45402 136.97 $425,450.43 9/24/2009 POST 19 LA COUNTY FIRE EXPLORERS LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS -AUG 09 0014411 45401 425,313.46 9/24/2009 1 86895 KAMILLE MCFIELD FACILITY REFUND-PANTERA 001 23002 1 50.00 $50.00 9/24/2009 POST 19 LA COUNTY FIRE EXPLORERS INORRIS NORRIS REPKE INC SLURRY SEAL -ZONE 3 2505510 1 R46411 12,977.23 9/24/2009 1 86896 JANIL MEHTA FACILITY REFUND -DBC 1 001 1 23002 1 500.00 $500.00 9/24/2009 OFFICEMAX INC SUPPLIES-P.ANFO 0014095 41200 83.83 9/24/2009 1 86897 IMINUTEMAN PRESS R & D BLUEPRINT IPRINT SVCS-P/INFO 1 0014095 1 42110 1 52.681 $52.68 9/24/2009 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 6.11 9/24/2009 1 86898 KENNETH MOK T & T COMM -SEPT 09 1 0015510 1 44100 1 45.001 $45.00 9/24/2009 OFFICEMAX INC SUPPLIES -DBC 0015333 41200 455.13 9/24/2009 1 86899 NEXTEL COMMUNICATIONS IPH CHRGS-PM,C/S,C/D 1 0014090 1 42130 1 523.671 $523.67 9/24/2009 86900 REPKE INC SLURRY SEAL -ZONE 3 2505510 1 R46411 16,525.00 $29,502.23 9/24/2009 POST 19 LA COUNTY FIRE EXPLORERS INORRIS NORRIS REPKE INC SLURRY SEAL -ZONE 3 2505510 1 R46411 12,977.23 9/24/2009 1 86901 INORTHERN SAFETY CO SUPPLIES -ROAD MAINT 0015554 1 41300 1 90.261 $90.26 9/24/2009 86902 OFFICEMAX INC SUPPLIES-CMGR 0014030 41200 22.76 $724.48 9/24/2009 POST 19 LA COUNTY FIRE EXPLORERS OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 8.21 9/24/2009 86904 OFFICEMAX INC MEMO CREDIT -GENERAL 0014090 41200 -8.21 $100.00 9/24/2009 OFFICEMAX INC SUPPLIES-P.ANFO 0014095 41200 83.83 9/24/2009 OFFICEMAX INC SUPPLIES-P./INFO 0014095 41200 41.62 9/24/2009 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 6.11 9/24/2009 OFFICEMAX INC SUPPLIES -COMM SVCS 0015310 41200 62.86 9/24/2009 OFFICEMAX INC SUPPLIES -DBC 0015333 41200 455.13 9/24/2009 OFFICEMAX INC SUPPLIES-P./INFO 1 0014095 1 41200 1 52.17 9/24/2009 1 86903 IMILLIE PACHECO IRECREATION REFUND 1 001 1 34730 1 136.00 $136.00 POST 19 LA COUNTY FIRE EXPLORERS FOOD REIMB-CONCERTS 0015350 1 45305 166.25 9/24/2009 1 86904 JAABHA PAREKH FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 9/24/2009 86905 POST 19 LA COUNTY FIRE EXPLORERS FOOD REIMB-CONCERTS 0015350 1 45305 118.75 $285.00 9/24/2009 POST 19 LA COUNTY FIRE EXPLORERS FOOD REIMB-CONCERTS 0015350 1 45305 166.25 Page 20 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/24/2009 9/24/2009 86906 JOSE PRECIADO JOSE PRECIADO FACILITY REFUND-PANTERA FACILITY REFUND-PANTERA 001 001 23002 36620 100.00 60.00 $160.00 9/24/2009 1 86907 R F DICKSON COMPANY DEBRIS COMPOSTING -AUG 1 1155515 1 45500 1 2,619.111 $2,619.11 9/24/2009 86908 RBF CONSULTING INSPECTION FEES 001 34650 340.00 $6,660.00 9/24/2009 RBF CONSULTING DEP-EN 09-630 001 23012 1 7,000.00 1 1 9/24/2009 1 86909 IRIGEL PRODUCTS AND SERVICES SUPPLIES -ROAD MAINT 10015554 1 41300 1 428.191 $428.19 9/24/2009 ISIMPSON ADVERTISING INC IPROF.SVCS-NEWSLETTER SEPT 0014095 44000 1 1,925.00 $243.00 9/24/2009 1 86910 1KRISTIN ROMERO IRECREATION REFUND 001 1 34780 1 60.001 $60.00 9/24/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 103.17 9/24/2009 1 9/24/2009 1 86911 IMELISSA SANCHEZ IRECREATION REFUND 1001 34780 1 50.001 $50.00 9/24/2009 1 86912 IMICHAEL SHAY T & T COMM -SEPT 09 1 0015510 1 44100 1 45.001 $45.00 9/24/2009 1 86913 ICURTIS SHEN IFACILITY REFUND -DBC 1001 1 23002 1 100.001 $100.00 9/24/2009 1 86914 ISIGN CONTRACTORS INC DEP-A/FORCES BANNERS 1 0015350 1 45300 1 2,028.73 $2,028.73 9/24/2009 1 86915 ISILVER STATE COACH INC TRANSPORTATION -EXCURSION 11125350 1 45310 1 741.62 $741.62 9/24/2009 86916 SIMPSON ADVERTISING INC BANNER-P/INFO 0014095 44000 1,583.50 $3,508.50 9/24/2009 ISIMPSON ADVERTISING INC IPROF.SVCS-NEWSLETTER SEPT 0014095 44000 1 1,925.00 $243.00 9/24/2009 1 86917 IHARRY SOO ICONTRACT CLASS -FALL 1 0015350 1 45320 1 168.001 $168.00 9/24/2009 86918 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 20.76 $9,507.50 9/24/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 19.84 $243.00 9/24/2009 86920 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 9,363.73 9/24/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 103.17 9/24/2009 1 9/24/2009 1 86919 IST DENIS / WYD IFOOD REIMB-CONCERT 1 0015350 1 45305 1 121.00 $121.00 $243.00 9/24/2009 1 86920 ITANDEM PRIVATE SECURITY ISECURITY SVCS -DBC 1 0015333 1 45300 1 243.00 $50.00 9/24/2009 1 86921 ISHAILESH THACKERAY IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 Page 21 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # I Amount I Total Check Amount 9/24/2009 86922 THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015340 42126 39.18 $113.38 9/24/2009 1 THE GAS COMPANY GAS SVCS -DBC 0015333 42126 1 74.20 9/24/2009 86923 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2004-85 00123010 41250 340.50 $617.25 9/24/2009 1 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-354 001 23010 1 276.75 9/24/2009 1 86924 ITHOMSON WEST PUBLICATIONS -CA CODES 10014030 1 42320 1 153.681 $153.68 9/24/2009 1 86925 TRAFFIC CONTROL SERVICE INC SUPPLIES -ROAD MAINT 0015554 41250 1,447.65 $1,747.65 9/24/2009 1 TRAFFIC CONTROL SERVICE INC EQ RENTAL -ROAD MAINT 0015554 1 42130 300.00 9/24/2009 1 86926 JTRG LAND INC IPROF SVCS -SITE "D" PLAN 1 0014096 1 R44000 1 3,795.501 $3,795.50 9/24/2009 US BANK SUPPLIES -DBC 0015333 41200 628.57 9/24/2009 1 86927 JUNITED PARCEL SERVICE 1EXPRESS MAIL -GENERAL 10014090 1 42120 1 28.331 $28.33 9/24/2009 86929 US BANK SUPPLIES -RECREATION 0015350 41200 68.68 $15,836.63 9/24/2009 US BANK SUPPLIES -DBC 0015333 41200 628.57 9/24/2009 US BANK SUPPLIES-4CTC 0014030 41200 108.74 9/24/2009 US BANK YOUTH ACTVTY-DAY CAMP 0015350 42410 1,270.00 9/24/2009 US BANK SUPPLIES -DAY CAMP 0015350 41200 351.13 9/24/2009 US BANK ICMA CONF-DOYLE 0014030 42330 1,770.66 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 286.00 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 350.00 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 40.18 9/24/2009 US BANK FUEL -POOL VEH 0014090 42310 129.32 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 75.00 9/24/2009 US BANK FUEL -POOL VEH 0014090 42310 31.00 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 506.21 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 168.28 9/24/2009 US BANK FUEL -ROAD MAINT 0015554 42310 515.21 9/24/2009 US BANK FUEL-NGHBRHD IMP 0015230 42310 212.97 9/24/2009 US BANK SUPPLIES -GENERAL 0014090 42325 265.85 9/24/2009 US BANK FUEL-NGHBRHD IMP 0015230 42310 258.17 9/24/2009 US BANK SUPPLIES -INFO SYS 0014095 1 41200 61.98 Page 22 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/24/2009 86929... US BANK DBC AD-DBHS 0014095 42115 495.00 $15,836.63 ... 9/24/2009 US BANK PHOTOGRAPHY-PIINFO 0014095 42112 30.00 9/24/2009 US BANK TRNG-P/WORKS STAFF 0015510 42340 158.00 9/24/2009 US BANK MTGS-P/WORKS 0015510 42325 56.39 9/24/2009 US BANK MTGS-P/WORKS 0015510 42325 40.99 9/24/2009 US BANK EQ MAINT-COMM SVCS 0015310 42200 390.15 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 30.92 9/24/2009 US BANK SUPPLIES -DBC 0015333 41200 227.45 9/24/2009 US BANK MAINT-DBC 0015333 42210 124.44 9/24/2009 US BANK SUPPLIES -ROAD MAINT 0015554 41250 9.87 9/24/2009 US BANK FUEL -ROAD MAINT 0015554 42310 182.17 9/24/2009 US BANK EQ MAINT-COMM SVCS 0015310 42200 419.73 9/24/2009 US BANK FUEL -COMM SVCS 0015310 42310 147.00 9/24/2009 US BANK COMP EQ -TRANSIT 1125553 46230 2,206.08 9/24/2009 US BANK COMP MAINT-I.T. 0014070 42205 1,584.00 9/24/2009 US BANK MISAC CONF-DESFORGES 0014070 42330 340.00 9/24/2009 US BANK LEAGUE MTG-DESFORGES 0014070 42330 119.20 9/24/2009 US BANK PUBLICATIONS-I.T. 0014070 42320 49.91 9/24/2009 US BANK SUPPLIES -COMM SVCS 0015310 41200 470.82 9/24/2009 US BANK MTGAT. 0014070 42325 49.07 9/24/2009 US BANK COMP MAINTAT. 0014070 42205 410.00 9/24/2009 US BANK SUPPLIES-I.T. 0014070 41200 74.61 9/24/2009 US BANK MTG-PLNG COMM 0015210 42325 86.00 9/24/2009 US BANK SUPPLIES -RECREATION 0015350 41200 482.78 9/24/2009 US BANK MTG SUPPLIES -COUNCIL 0014010 42325 166.95 9/24/2009 US BANK EMP RECOG SUPPLIES 0014060 42347 97.89 9/24/2009 US BANK SUPPLIES -COMM SVCS 0015350 41200 289.26 9/24/2009 86930 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-STARSHINE PK 0015340 42210 279.18 $2,505.33 9/24/2009 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-REAGAN PK 0015340 42210 328.33 9/24/2009 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-HERITAGE PK 0015340 42210 185.52 9/24/2009 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PETERSON PK 0015340 42210 463.27 9/24/2009 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PETERSON PK 0015340 42210 238.93 9/24/2009 VALLEY CREST LANDSCAPE MAINT INC JADDL MAINT-HERITAGE PK 1 0015340 1 42210 1 272.26 Page 23 City of Diamond Bar - Check Register 09/10/09 thru 09/30/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/24/2009 9/24/2009 86930... VALLEY CREST LANDSCAPE MAINT INC VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-LORBEER SCHL ADDL MAINT-SYC CYN PK 0015340 0015340 42210 42210 1 507.90 229.94 $2,505.33 ... 9/24/2009 86931 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 93.17 $444.66 9/24/2009 VERIZON CALIFORNIA PH.SVCS-INFO TO GO 0014090 42125 175.35 9/24/2009 86933 VERIZON CALIFORNIA PH.SVCS-PANTERA PK 0015340 42125 88.07 $275.00 9/24/2009 VERIZON CALIFORNIA PH.SVCS-SYC CYN PK 0015340 42125 88.07 9/24/2009 1 86932 1WELLDYNERX ISHARP SVCS -AUG 09 1 1155515 1 44000 1 96.96 $96.96 9/24/2009 PERS HEALTH OCT 09 -RETIREE HLTH PREM 0014090 40086 505.00 9/24/2009 1 86933 IPAUL WRIGHT JAN SVCS-CNCL MTG 1 0014090 1 44000 1 275.001 $275.00 9/24/2009 1 86934 IYOLANDA WU IRECREATION REFUND 1 001 1 34780 1 38.001 $38.00 9/24/2009 1 86935 IJONATHAN YAMZON IFACILITY REFUND -DBC 1001 1 23002 1 100.001 $100.00 9/24/2009 1 86936 IJEAN YU IRECREATION REFUND 1 001 1 34780 1 120.00 $120.00 9/24/2009 86937 PERS HEALTH OCT 09 -HEALTH PREMIUMS 001 21105 30,068.54 $30,720.81 9/24/2009 PERS HEALTH OCT 09 -RETIREE HLTH PREM 0014090 40086 505.00 9/24/2009 PERS HEALTH OCT 09 -ADMIN FEE 0014060 40093 147.27 9/24/2009 86938 STANDARD INSURANCE OF OREGON OCT 09 -LIFE INS PREM 001 21106 1,175.88 $3,110.96 9/24/2009 STANDARD INSURANCE OF OREGON OCT 09-SUPP LIFE INS PREM 001 21106 167.00 9/24/2009 STANDARD INSURANCE OF OREGON OCT 09-STD/LTD INS 001 21112 1,768.08 9/29/2009 869,119 LIEBERT CASSIDY WHITMORE LEGAL SVCS-H/R JUN 0014020 44021 3,023.60 $4,136.91 9/29/2009 ILIEBERT CASSIDY WHITMORE LEGAL SVCS-H/R JUL 0014020 1 44021 1 1,113.31 $1,875,258.90 Page 24 CITY COUNCIL conFoRn��9 rygg TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: Preliminary Treasurer's Statemen — August 2009 RECOMMENDATION: Approve the August 2009 Preliminary Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6 . s Meeting Date: Oct. 6, 2009 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the preliminary cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. Since there are still adjustments being made to the cash balances between the various funds for the Fiscal 08-09 year end, the statement being presented has been termed preliminary. Once the year end numbers have been finalized a revised August treasurer's statement will be presented to the City Council for approval. PREPARED BY: Linda G. Magnuson, Finance Director Departnt Head Assistant City Manager Attachments: Preliminary Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT August 31, 2009 (preliminary) BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $33,100,853.74 757,583.71 $1,244,806.21 $32,613,631.24 LIBRARY SERVICES FUND 0.00 PAYROLL ACCOUNT 41,604.46 0.00 COMMUNITY ORG SUPPORT FD (3,706.18) 950.00 (4,656.18) GAS TAX FUND (52,791.17) ($51,944.39) INVESTMENTS: (52,791.17) TRANSIT TX (PROP A) FD 482,671.48 150,203.34 171,808.75 461,066.07 TRANSIT TX (PROP C) FD 1,737,682.36 54,898.68 1,901.70 1,790,679.34 ISTEA Fund (377,026.00) 850,187.00 473,161.00 INTEGRATED WASTE MGT FD 342,825.62 59,585.50 7,350.40 395,060.72 TRAFFIC IMPROVEMENT FUND 404,774.65 7,324.22 397,450.43 AB2928-TR CONGESTION RELIEF FD 478,380.96 478,380.96 AIR QUALITY IMPRVMNT FD 147,726.14 147,726.14 TRAILS & BIKEWAYS FD 0.00 0.00 Prop 1 B Bond Fund 735,642.50 735,642.50 PARK FEES FD 417,908.05 417,908.05 PROP A - SAFE PARKS ACT FUND 134,119.31 134,119.31 PARK & FACILITIES DEVEL. FD 615,679.11 615,679.11 COM DEV BLOCK GRANT FD (50,291.49) 48,146.00 2,411.36 (4,556.85) CITIZENS OPT -PUBLIC SAFETY FD 119,314.99 119,314.99 NARCOTICS ASSET SEIZURE FD 365,521.46 365,521.46 CA LAW ENFORCEMENT EQUIP PRGI 56,646.83 56,646.83 LANDSCAPE DIST #38 FD 34,682.70 2,275.05 24,281.22 12,676.53 LANDSCAPE DIST #39 FD (33,114.41) 1,302.87 35,891.98 (67,703.52) LANDSCAPE DIST #41 FD 107,396.09 264.64 28,727.52 78,933.21 GRAND AV CONST FUND 0.00 0.00 CAP IMPROVEMENT PRJ FD (523,317.51) 130,472.64 17,773.83 (410,618.70) SELF INSURANCE FUND 764,578.62 6,175.00 758,403.62 EQUIPMENT REPLACEMENT FUND 227,602.13 227,602.13 COMPUTER REPLACEMENT FUND 298,321.82 298,321.82 PUBLIC FINANCING AUTHORITY FUNI 52,829.56 27,346.52 2,837.92 77,338.16 TOTALS $39,584,911.36 $2,082,265.95 $11552,240.11 $0.00 $40,114,937.20 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($94,798.85) PAYROLL ACCOUNT 41,604.46 CHANGE FUND 250.00 PETTY CASH ACCOUNT 1,000.00 TOTAL DEMAND DEPOSITS ($51,944.39) INVESTMENTS: US TREASURY Money Market Acct. $236,387.27 LOCAL AGENCY INVESTMENT FD 33,853,156.16 FED HOME LOAN BANK NOTES 6,000,000.00 CASH WITH FISCAL AGENT: US TREASURY Money Market Account 77,338.16 TOTAL INVESTMENTS $40,166,881.59 TOTAL CASH $40,114,937.20 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. James DeStefano, Treasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of August 2009 Institution Investment Type Rating Purchase Date Maturity Date Term Amount At Cost Current Par / Original Par Fair Market Value * Rate State of California Local Agency Inv Fund AAA 33,853,156.16 33,897,325.83 0.925% Wells Fargo Bank US Treasury Money Market AAA $236,387.27 236,387.27 0.010% Union Bank -(Fiscal Agent) US Treasury Money Market AAA 77,338.16 77,338.16 0.060% Wells Fargo Inst Securities FHLMC - Freddie Mac Note AAA 03/23/09 09/23/11 2.5 Yrs 1,000,000 1,000,000 1,004,830.00 2.125% Wells Fargo Inst Securities FNMA - Fannie Mae Note AAA 03/23/09 12/23/11 2.75 Yrs 1,000,000 1,000,000 1,008,130.00 2.400% Wells Fargo Inst Securities FHLB- Federal Home Loan AAA 02/17/09 02/17/12 3.00 Yrs 1,000,000 1,000,000 1,003,440.00 2.250% Wells Fargo Inst Securities FHLB- Federal Home Loan AAA 06/18/09 06/18/12 3.0 Yrs 1,000,000 1,000,000 1,000,630.00 2.050% Wells Fargo Inst Securities FHLB - Federal Home Loan AAA 06/22/09 06/22/12 3.0 Yrs 1,000,000 1,000,000 997,500.00 2.000% Wells Fargo Inst Securities FHLB - Federal Home Loan AAA 06/22/09 06/22/12 3.0 Yrs 1,000,000 1,000,000 1,002,500.00 2.500% Totals for month $ 40,166,881 59 $ 40,228,081.26 Less Investments matured during the month 0.00 Total Investments: $ 40,166,881.59 2008-09 Actual Interest Income $924,028.59 2009-10 Budgeted Interest Income $671,200.00 Actual Year -To -Date Interest Income $2,841.24 Percent of Interest Received to Budget 0.423% Allocation of Book Value of Investment by Type (By Percent) * Source of Fair Market Value: Wells Fargo Institutional Securities, LLC TYPE OF INVESTMENTS: Local AgencV Investment Fund (LAIF) LAIF is an investment pool for local agencies which is managed bj Treasurer and regulated by the State law. The City Investment Poll limit on this type of investment. U.S. Treasury Money Market Fund Money Market Funds are comprised of short term government sec certificates of deposit and highly rated commercial paper. The City Policy places no limit on this type of investment_ Federal Agency Security Federal Agency Securities are issued by direct U.S Government a quasi -government agencies. Many of these issues are guaranteed indirectly by the United States Government. The City Investment P a 40% limit on this type of investment. CITY COUNCIL Agenda # 6.6 Meeting Date: October 6, 2009 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a TITLE: EXONERATE SURETY BOND . 156813S POSTED BY GOLDRUSH INVESTMENT GROUP FOR TRACT 31977 LOTS 13-22 (GOLDRUSH DRIVE) TO COMPLETE GRADING IMPROVEMENTS. RECOMMENDATION: Approve. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with the subdivider, Goldrush Investment Group, to complete grading improvements for Tract 31977 Lots 13-22. The subdivider guaranteed faithful performance of said agreement by posting with the City a surety bond for grading improvements. Staff has confirmed that all improvements have been completed and are acceptable to the City. DISCUSSION: Upon receiving written request from Andrew King of Gold Rush Investment on May 6, 2009 the Public Works Department verified that the grading for Lots 13-22 of Tract 31977 was certified in 1997. Plans and certifications are on file with the City. The following surety bond is recommended for exoneration: Surety Bond No. 156813S in the amount of $253,000. PREPARED BY: Kimberly Molina, Associate Engineer REVIE 7 BY: David G. Lhr,Director of Public Works Attachments: LETTER OF REQUEST, May 6, 2009 Date Prepared: September 22, 2009 Golden Taurus Capital May 6, 2009 City of Diamond Bar 21825 Copley Dr Diamond Bar, CA 91765 Kimberly Molina, Public Works/Engineering Department: Regarding the project on 24021 Gold Rush Dr., we would like to request the release of the bonds associated with Tract 31977, Lots 13-22, in the amount of $253,000 provided by the company "The Insco Dico Group". Attached is the information for this bond. Thank You, Andrew King CITY COUNCIL Agenda # 6.7 (a) Meeting Date: October 6, 2009 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE CONTRACT AMEN MENTS FOR ON-CALL ENGINEERING PLAN CHECK AND INSPECTION SERVICES WITH (a.) HALL AND FOREMAN, INC. (b.) NORRIS-REPKE, INC., AND (c.) AAE, INC. FOR A PERIOD OF TWO (2) YEARS RECOMMENDATION: Approve. FINANCIAL IMPACT: Funding for these services will be provided through developer fees and deposits associated with the respective development projects. In Fiscal year 2009/2010 a total of $45,000 has been budgeted for engineering plan check and inspection services. This amount represents 75% of the funds that are anticipated to be collected from project applicants. The remaining 25% of funds will be retained by the City to cover the administrative costs of processing development plans and reports. BACKGROUND/DISCUSSION: To supplement the City's professional capabilities, consultant engineering plan check and inspection services have been utilized by the City on an as needed basis. The current consultant service agreements are set to expire on October 23, 2009. The original Request for Proposals (RFP) was issued in August 2006. Based on the consultant selection process, Hall and Foreman, Inc., Norris-Repke Inc., and AAE, Inc. were selected for a three (3) year contract to provide on-call engineering plan check and inspection services. In order to provide timely and responsive review of development projects, it is beneficial to retain multiple firms to provide the desired services. During the contract term, each of the consultants has worked successfully to deliver projects on time and staff has been pleased with overall performance of these consultants. Each consultant has submitted a letter of intent which indicates their commitment to meet all of the terms and conditions of the original agreement and expresses their desire to continue providing services to the city for the two (2) year extension period. The scope of services to be provided include: 1) Preparation of and monitoring the implementation of project conditions of approval; 2) Review and approval of site plans and grading plans for development projects; 3) Review and approval of various subdivision maps and related documents; 4) Inspection and monitoring of grading activities and construction of public improvements; 5) Maintenance of an established process and turnaround time frame; and 6) Provision of other engineering/development related services as requested by City staff. The consultants will be compensated at 75 percent of the fees outlined in City Fee Resolution No. 98-28 for the first three (3) plan checks and the first inspection. Compensation for reviews exceeding three (3) plan checks will be billed to the project applicant at designated rates for appropriate classifications as highlighted in each consultant's fee schedule. The fee for any re -inspection will also be based on the established rate for all consultants. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: September 24, 2009 IEWED avid G. L irector of Public Works Attachments: Amendment No. 1 — Hall and Foreman, Inc. Amendment No. 1 — Norris-Repke, Inc. Amendment No. 1 — Ninyo and Moore 2 AMENDMENT NO. 1 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 1 to the On -Call Consulting Services Agreement is made and entered into this 6t" day of October 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Norris-Repke, Inc. (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal dated September 12, 2006, to provide professional engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2. Term of Agreement is hereby amended to read as follows: "2. Term of Agreement. The Contract is effective as of the date of this amendment and will remain in effect through October 31, 2011, unless earlier terminated pursuant to the provisions herein" follows: Section 2: Section 3. Compensation is hereby amended to read as "3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. I IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Ron Everett, Mayor DATE: ■ r September 16, 2009 Mr. David G. Liu, PE Director of Public Works City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 t EXHIBIT A SUBJECT: Letter of intent to continue providing grading/map plan checking and inspection services for the City of Diamond Bar. Dear Mr. Liu: This is to inform you that Norris Repke is excited and committed to maintain our on- call engineering services with the City of Diamond Bar under the terms and conditions of the original contract and RFP. It is our understanding that the contract allows for an extension of the agreement for up to a two year period. This letter is also to inform you that our staff is available to provide the required services per the original contract and RFP. A Current statement of the fee schedule is here by attached. We appreciate the opportunity to be able to continue service to the City of Diamond Bar, and look forward to more successful projects. S' ce y, Kamran Saber, PE Principal TEL: 714-973-2230 FAX: 714-973-2263 WWW: www.norrisrepke.com 400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 LIM` •M• Iii Hourly Rate Schedule Confidential Design Engineering & Land Planning Principal Engineer/Project Advisor..................................................................................... $ 170.00 SeniorProject Manager...................................................................................................... 160.00 ProjectManager................................................................................................................ 150.00 ProjectEngineer............................................................................................................... 125.00 SeniorProject Designer.................................................................................................... 120.00 Engineer III, Designer III, Planner III.................................................................................. 115.00 Engineer II, Designer II, Planner II.................................................................................... 110.00 Engineer I, Designer I, Planner I....................................................................................... 100.00 CADDTechnician II........................................................................................................... 80.00 CADDTechnician I............................................................................................................ 70.00 EngineeringAide............................................................................................................... 60.00 Staff Augmentation CityEngineer..................................................................................................................... $ 170.00 ProjectManager................................................................................................................. 140.00 AssociateEngineer (Registered)....................................................................................... 130.00 AssistantEngineer............................................................................................................. 110.00 Plan Checker/Counter Person............................................................................................ 90.00 EngineeringTechnician..................................................................................................... 80.00 Construction Management ConstructionManager....................................................................................................... $ 150.00 ResidentEngineer............................................................................................................. 120.00 Senior Public Works Observer.......................................................................................... 100.00 PublicWorks Observer...................................................................................................... 90.00 Land Surveying, Mapping & GIS Services Survey Party 3 Person .......................................... Survey Party 2 Person .......................................... Survey Party 1 Person .......................................... Survey Manager .................................................... GIS Specialist....................................................... Senior Survey Technician ..................................... Junior Survey Technician ...................................... Building & Safety Building Official ..................................... Senior Building Inspector ..................... Building Inspector ................................. Administrative Services Senior Administrative Assistant ............ Administrative Assistant/Clerk .............. ........................................................... $ 210.00 ........................................................... 160.00 ........................................................... 120.00 ........................................................... 150.00 ........................................................... 100.00 ........................................................... 90.00 ........................................................... 70.00 ........................................................... $ '120.00 ........................................................... 100.00 ........................................................... 90.00 ................................................................... ... $ 80.00 .......................................... I............................. 55.00 • Services performed by sub- consultants are billed at cost plus an additional management, coordination, insurance and consultation fee of 15%. • Outside printing or reproduction costs, messenger service, equipment rental, special supply purchases or other direct expenses are billed at cost plus an additional administrative overhead fee of 10%. • Outside agency fees are billed at cost plus an additional administrative overhead fee of 10%. 400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 TEL: 714/973-2230 FAX: 714/973-2263 www.norrisrepke.com AMENDMENT NO. 1 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 1 to the On -Call Consulting Services Agreement is made and entered into this 6th day of October 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Hall and Foreman, Inc. (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal dated September 12, 2006, to provide professional engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2. Term of Agreement is hereby amended to read as follows: "2. Term of Agreement. The Contract is effective as of the date of this amendment and will remain in effect through October 31, 2011, unless earlier terminated pursuant to the provisions herein" follows: Section 2: Section 3. Compensation is hereby amended to read as "3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Ron Everett, Mayor DATE: Hall & Foreman, Inc.! Engineering ■ Planning • Surveying September 17, 2009 David G. Liu, P.R. Director of Public Works City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 RE: Plan Checking and Public Works Inspection Services Contract Renewal Dear Mr. Liu: MIBIT A 11.070118.0000 Hall & Foreman, Inc. (HFI) is pleased to continue providing grading, map plan check, and inspection services to the City of Diamond (City). We commit to perform the services under the terms of the original contract and RFP issued by the City on August 15, 2006. HFI's workload will allow full commitment to each of the City's projects in a first -priority basis. The staff who will provide the needed services are: Name Task Jon Bourgeois, P.E. Principal in Charge & Project Manager Eddy Oune, P.E. Plan Check, Site Development Review & Inspection Dave Stuetzel, P.E. Grading Plan Check Gavin Powell, P.E. Storm Drain Design & Hydrology Reports Joe Zucker, CESSWI NPDES/SUSMP Dan Martin, P.L.S. Surveying & Map Check, & Dedications Steve Shambeck, P.L.S. Surveying &Map Check, & Dedications Attached you will find a fee schedule to be incorporated into the contract amendment. The fees for this contract extension will remain the same as the original contract. Should you need additional information, I can be researched at 714-665-4516. Sincerely, Haq & Forem n, Inc. Jonio6b Bourgeois, P.E. President / Principal Tustin Office Attachment W71 I8i \ Inun\Contract Tustin Santa Clarity Temecula Victorville 17782 17" Street, Surte 200 25152 Springfield Court, Suite 350 Three Betterworld Circle, Suite 100 14297 Cajon Avenue, Suite 101 Tustin, CA 92780-1947 Santa Clanta, CA 91730-5465 Temecula, CA 92590-3745 Victom Ile, CA 92392-2335 Tel 714.665.4500 • Fax 714.665.4501 Tel 661.284.7400 • Fax 661.284.7401 Tel 951.294.9300 • 951.294.9301 Tel 760.524.9100 • 760.524.9101 • Foreman, Engineering • Planning • Surveying Effective September 15, 2009 Principal $195.00/Hour Sr. Project Director/Vfce President $180.00/Hour Project Director $165.00/Hour Project Manager/Mapping Manager $155.00/Hour Senior Engineer 5145,00/Hour Project Engineer[Project Surveyor $135.00,1Hou- 5enior Designer $130.00/Hour Staff Engineer $115.00/Hour CAD Resigner/Assistant Project Manager $1-05.00/Hour Drafter,rCADDTechnician $ 95.00/Hour Project-Assistant/Expeditor $ 80.00/Hour Assistant Engineer $ 75.00/1 -lour Principal Planner $135.00/Hour Planner $100.00/Hour Senior Analyst $ 35.00/Hour Sr. Inspector/Resident Engineer $115.00/Hour Inspector 5105.00/1 -lour Expert Witness/litigation Consultation $300.00/Hour Administration $ 80.00/Hour SURVEY: Survey Manager $155.00/Hour Project Surveyor $135.00/Hour Survey Analyst $115.00/Hour 3 -Person Surrey Crew $245.00/Hour 2 -Person Survey Crews $200.00/1iour i -Person Survey Crew $150.00/1 -lour 3 -Person Survey Crew with GPS $270.00/Hour 2 -Person Survey Crew with GPS 5225.00/Hour Note 1: Chent shall pay the cast. 0.111s 1516, for any ipclicabte gc-reiimnental fres- title company charges. Well monuments. ontside endGY 1'epYL1d31.CTLCn Coot,. in-11011se reproduction cess, plotting costs, mileage. and dz1nczi v 0i• messenger services incurred cn C'lient's behalf. If reque_•tea. HFI will provide a computer printout. xrbich detail_• these cost HFI does not typicall.,, provide ai .,r additional back up for these generall_r ncmiaal espeuses aw part of our fee. Note 2: In the Beni Ccnaultant's fez _.chedule chan?es due to, my incr=_a5e of costs such as the srantinc, cf -waue increases andor other employee benefits TO field or office employees due to the terms or. inv labor agreement. 01 lucreise in the cost of li v ins. during the lifetime of thi:. agreemear- a percentage increaae stall be ipplied t0 all remaitung fee and charges to reflect the incieased costs. Note 3: The fee stated herein dLeS not include la-,• sales or use tas. Iii. the event that a sales and+'or use tam is unposed by. I0cs1. state. cr federal 3uth0f1t-,1. ucun the ser-. ices reaclerecl hereunde-n such sates and: or use ram shatl be m addition to said fee Lerein, and shalt be the fill reTensibili y of the Client. Tustin Santa Clarita Temecula Victorville 17782 17`h Street, Suite 200 25152 Springfield Court, Suite 350 Three Betterworld Circle, Suite 1D0 14297 Capon Avenue, Suite 1D1 Tustin, CA 92780-1947 Santa Clarita, CA 91730-5465 Temecula, CA 92590-3745 Victorville, CA 92392-2335 Tel 714.665.4500 • Fax 714.665.4501 Tel 661.284 7400 • Fax 661.284.7401 Tel 951.294.9300 • 951.294.9301 Tel 760.524.9100 • 760.524.9101 AMENDMENT NO. 1 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 1 to the On -Call Consulting Services Agreement is made and entered into this 6th day of October 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and AAE, Inc. (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal dated September 15, 2006, to provide professional engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2. Term of Agreement is hereby amended to read as follows: "2. Term of Agreement. The Contract is effective as of the date of this amendment and will remain in effect through October 31, 2011, unless earlier terminated pursuant to the provisions herein" follows: Section 2: Section 3. Compensation is hereby amended to read as "3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Ron Everett, Mayor DATE: ff INCORPORATED September 21, 2009 Mr. David G. Liu, P.E. Director of Public Works City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 Dear Mr. Liu, Eis;HIBIT A Thank you for the opportunity to continue providing on-call grading/map plan check and inspection services to the City of Diamond Bar. AAE is committed to continue providing the above mentioned services under the terms of the original contract and RFP dated August 15, 2006. Staffing: AAE is committed to make staff available to provide grading/map plan check and inspection services per City request. A listing of staff along with functions and availability is included below: DENNIS KACHMARSKY, P.E., Senior Engineering Plan Checker - 40% Available SAM KOURI, P.E., Engineering Plan Checker - 30% Available ARJAN IDNANI, M.S., Engineering Plan Checker - 20% Available CORY ROBERTS, NPDES Specialist - 30% Available WILLIAM E. EADSON, PLS, Mapping Plan Checker- 30% Available JOSE BOADA, P.E., Inspection Services Supervisor - 30% Available JACOB BONDAR, Senior Public Works Inspector- 30% Available HORMOZ VAHID, Public Works Inspector - 25% Available Although an approximate availability is listed, AAE is willing to shift tasks and allocate additional resources to ensure adequate staff availability for the City of Diamond Bar. Fees: AAE proposes the following fees to provide services to the City of Diamond Bar: AAE will provide plan check and inspection services based on a percentage of the fees the City collects. Based on the standard fees charged by Los Angeles County, AAE's portion would be 70 percent. If the City's fees are different, this percentage can be negotiated and adjusted accordingly, Thank you again for the opportunity to provide services to the City of Diamond Bar. Should you have any additional questions please feel free to contact me at (626) 657-7000, or via email at smousavi@aaeinc.com. Regards, Sid Mousavi, M.S., P.E. CEO, AAE Inc. AAE, Inc. -- PEOPLE YOU KNOW... MAKING A DIFFERENCE IN YOUR COMMUNITY Telephone: (714) 940-0100, Fax. (714) 940-0700 1815 East Heim Avenue, Suite 100 Orange, CA 92865 WWW.aae%17c.con CITY COUNCIL Agenda # 6.7 (b) Meeting Date: October 6, 2009 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE CONTRACT AME DMENTS FOR ON-CALL SOILS AND GEOTECHNICAL ENGINEERING SERVICES WITH (a.) LEIGHTON AND ASSOCIATES, INC. (b.) WILLDAN GEOTECHNICAL, AND (c.) NINYO AND MOORE FOR A PERIOD OF TWO (2) YEARS RECOMMENDATION: Approve. FINANCIAL IMPACT: For development related projects, funding will be provided through developer fees and deposits paid by the applicant prior to the plan/report review stage. For soils and geotechnical engineering services, the 2009/2010 Fiscal Year budget includes $50,000 for these services. BACKGROUND/DISCUSSION: To supplement the City's professional capabilities, soils and geotechnical engineering services have been utilized by the City on an as -needed basis. The current consultant service agreements are set to expire on October 23, 2009. The original Request for Proposals (RFP) was issued in August 2006. Based on the consultant selection process, Leighton & Associates, Inc., Willdan Geotechnical, and Ninyo and Moore were selected for a three (3) year contract to provide on-call soils and geotechnical engineering. It should be noted that Willdan Geotechnical was formerly known as Arroyo Geotechincal in the original contract agreement. In order to provide timely and responsive review of development projects, it is beneficial to retain multiple firms to provide the desired services. During the contract term, each of the consultants has worked successfully to deliver projects on time and staff has been pleased with overall performance of these consultants. Each consultant has submitted a letter of intent which indicates their commitment to meet all of the terms and conditions of the original agreement and expresses their desire to continue providing services to the city for the two (2) year extension period. The scope of services to be provided include: review and recommendation of various soils investigations, geotechnical, engineering geology, and environmental remediation reports which pertain to development and capital projects, pavement testing and analysis, soils investigation and compaction testing, and other related services as requested by the City which pertain to development and capital projects. Compensation will be in accordance with City Fee Resolution No. 98-28 and the appropriate classification of service provided pursuant to each consultant's fee schedule referenced in their respective letters of intent. Deposits are received at the time of project submittal and consultant fees are drawn from the deposit account on an actual cost basis. PREPARED BY: Rick Yee, Senior Civil Engineer Da id Gf Liu, Yirector of Public Works Date Prepared: September 24, 2009 Amendment No. 1 — Leighton & Associates Amendment No. 1 — Willdan Gectechincal Amendment No. 1 — Ninyo & Moore 2 AMENDMENT NO. 1 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 1 to the On -Call Consulting Services Agreement is made and entered into this 6th day of October 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Leighton and Associates (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal dated September 7, 2006, to provide professional engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2. Term of Agreement is hereby amended to read as follows: "2. Term of Agreement. The Contract is effective as of the date of this amendment and will remain in effect through October 31, 2011, unless earlier terminated pursuant to the provisions herein" follows: Section 2: Section 3. Compensation is hereby amended to read as "3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Ron Everett, Mayor DATE: Leighton and Associates, Inc. A LEIGHTON GROUP COMPANY September 15, To: City of Diamond Bar 21825 East Copley Drive Diamond Bar, California 91765-4177 2009 Attention: Mr. David Liu, P.E., Director of Public Works Subject: Request for Contract Extension for ( Various Projects, City of Diamond Bar, Leighton and Associates, Inc. has been providing o: City of Diamond Bar since 1991. Our latest contra that City Staff would like to retain Leighton and A services for another two year period, as allowed requesting a two year contract extension. EXHIBIT A Proposal No. P02-001422 Geotechnical Consulting Services, ;all geotechnical consulting services to the expires October 23, 2009. We understand ociates to provide geotechnical consulting i the current contract. As such, we are This letter serves as our commitment to continue our service to the City during the extension period under the terms and conditions of the original Request for Proposal (RFP) and our current on-call geotechnical services contract with the city. Our staff continues to be available for service to the Leighton and Associates will provide our services with our current Professional Fee Schedule for Prev 2009 fee schedule for your review. 10 n a time and materials basis in accordance iling Wage Projects. We have attached our Acacia Street m Suite B-6 m Rancho Cucamonga, CA 91730 909.484.2205 r4 Fax 909.484.2170 2 www.leightongeo.com P02-001422 We appreciate your continued confidence in Leighton and Associates and look forward to continuing our professional relationship in the next two years and on into the future. Respectfully submitted, LEIGHTON AND ASSOCIATES, INC. Philip A. Buchiarelli Geology Director PB/rsh Attachments: 2009 Professional Fee Schedule Distribution: (1) Addressee WM Leighton 4 Leighton PROFESSIONAL FEE SCHEDULE* PROFESSIONAL SERVICES CITY OF DIAMOND BAR Technical Staff Hourly Rate Laborer(Prevailing Wage)*"..................................................................................................95 Soil/Field Technician (Prevailing Wage) *".............................................................................95 Materials Inspection Manager...............................................................................................105 Staff Engineer/Geologist/Scientist/Field Supervisor.............................................................115 Senior Staff Engineer/Geologist/Scientist.............................................................................131 Operations Manager/Equipment Operator............................................................................152 Project Engineer/Geologist/Scientist.....................................................................................152 Senior Project Engineer/Geologist/Scientist.........................................................................167 Associate.................................................. ..... ..................................................................188 Principal...............................................................................................................................204 SeniorPrincipal....................................................................................................................246 Technical Support Staff Hourly Rate Administrative Assistant/Word Processor.............................................................................$74 Information Specialist...........................................................................................................100 CADOperator.......................................................................................................................105 GISSpecialist.......................................................................................................................119 Miscellaneous Unit Rate Vehicle usage........................................................................................................ $15 per hour Nuclear density gauge...............................................................................................88 per day FTPSite Set Up.............................................................................................................75 each Effective through December 31, 2009, after which remaining work will be billed at then -current rates. " Subject to change based upon project advertised date and changes in California prevailing wage rates. 9060 302 - 1-09 Leighton 10532 Acacia Street, Suite B-6 I Rancho Cucamonga, CA 91730 p 1866 -Leighton f 1909-484-2170 Leighton 12009 Fee Schedule TERMS AND CONDITIONS • Overtime for field personnel will be charged at 1.5 times basic hourly rates up to 12 hours per 24 hour interval, and 2 times basic hourly rates when exceeding 12 hours in 24 hours or on Sunday, and 3 times basic hourly rates on holidays. • Expert witness testimony will be charged at 2.0 times the above rates, with a minimum charge of four hours per day. • Invoices are rendered monthly, payable upon receipt. • Proposals are valid for 30 days, unless otherwise stated in the proposal. • Heavy equipment, subcontractor fees and expenses, supplemental insurance, travel, subsistence, shipping, reproduction, and other reimbursable expenses will be invoiced at cost plus 20%, unless billed directly to, and paid by client. • Client agrees to provide all information in Client's possession about actual or possible presence of buried utilities and hazardous materials on the site, and agrees to reimburse Leighton for all costs related to their unanticipated discovery. ■ These rates are predicated on standard insurance coverage and a limit of liability to our fees for the project. • For "paid when paid" contracted work, Leighton shall receive payment within 10 calendar days from when our Client receives payment for our services. ■ Minimum Hourly Charges for Geotechnical and Environmental Technicians: 1. Monday-Friday............................................................................................................. 2 hours 2. Saturday and Sunday.................................................................................................. 4 hours ■ Minimum Hourly Charges for Special Inspectors or Material Field Services (field time only): 1. Cancellation of inspections not canceled by 4:00 p.m. on preceding day .................... 2 hours 2. One-half working day or less except as No. 3 below applies ....................................... 4 hours 3. Over one-half working day/or begins before noon and extends into afternoon ............ 8 hours ■ All soil samples should be free of hazardous materials. Standard turn -around time for test results is 10 working days. Samples will be stored for 2 months, after which they will be discarded. Prior notification is required if samples need to be stored for a longer time. A monthly storage fee of $10 per bag and $5 per sleeve or tube will be applied. • Cylinder Holds: After all designated 28 -day breaks for a given set meet specified compressive strength, all "hold" cylinders will be automatically disposed of, unless specified in writing prior to the 28 -day break. • Cancellation of Field Services: No charge if made before 4:00 p.m. of the preceding work day. See Minimum Charge. ■ Parking: When not furnished, parking will be charged at cost plus 20%. • License & Permits: Additional cost of any special licenses or permits for a project will be billed at cost plus 20 percent. p 1866 -Leighton f 1909-484-2170 page 1 11 9060 302 - 1-09 Leighton 440— Leighton AMENDMENT NO. 1 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 1 to the On -Call Consulting Services Agreement is made and entered into this 6th day of October 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Willdan Geotechnical (formerly Arroyo Geotechnical and hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal dated September 6, 2006, to provide professional engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2. Term of Agreement is hereby amended to read as follows: "2. Term of Agreement. The Contract is effective as of the date of this amendment and will remain in effect through October 31, 2011, unless earlier terminated pursuant to the provisions herein" Section 2: Section 3. Compensation is hereby amended to read as follows: "3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Ron Everett, Mayor DATE: EXHIBIT A LLDAN extending your W11"Neotechnical reach September 22, 2009 City of Diamond Bar Department of Public Works 21825 Copley Drive Diamond Bar, CA 91765-4177 Attention: Mr. Rick Yee, P.E. Subject: Letter of Commitment, Extension of On -Call Contract for Professional Geotechnical Engineering Services Dear Mr. Yee: Willdan Geotechnical is pleased to be given the opportunity to continue providing Professional Geotechnical Engineering services to the City of Diamond Bar ("City") on an on-call basis for another two years. We write this Letter of Commitment to assure the City that we will make necessary professional engineering resources available to the City per the provisions of the on-call contract for an additional two years beyond the termination date of the existing contract. The fee for our services during the extension period will not change from those listed in the Professional Fee Schedule under the existing contract. Additionally, we also do not request any changes to the Terms and Conditions of the contract. We appreciate this opportunity to be of continued service to the City. Please call me if you have any questions. Respectfully submitted, Willdan Geotechnical CaLL Ross Khiabani, P.E., GE. President and CEO Engineering I Geotechnical I Environmental I Financial I Homeland Security 714.634.3318 1 fax: 714.634.3372 11515 S. Sunkist Street, Suite E, Anaheim, CA 92806 1 www.willdan.com AMENDMENT NO. 1 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 1 to the On -Call Consulting Services Agreement is made and entered into this 6th day of October 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Ninyo and Moore (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal dated September 12, 2006, to provide professional engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2. Term of Agreement is hereby amended to read as follows: "2. Term of Agreement. The Contract is effective as of the date of this amendment and will remain in effect through October 31, 2011, unless earlier terminated pursuant to the provisions herein" Section 2: Section 3. Compensation is hereby amended to read as follows: "3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Ron Everett, Mayor DATE: EXHIBIT A ='r` - - - -- ---:x.-_..tnu.:.r�w..•�7nam—mow.*•.:..'+7 iNi _ d.4�'Mr�;.i'r�+ Geotechnical and Environmental Sciences Consultants September 15, 2009 Proposal No. P -13055A Mr. David Liu, Director of Public Works City of Diamond Bar Department of Public Works 21825 Copley Drive Diamond Bar, California 91765-4177 Subject: Fee Proposal for Professional Soils and Geotechnical Engineering Services City of Diamond Bar, California Reference: City of Diamond Bar, 2006, Consulting Services Agreement with Ninyo & Moore, dated October 23. Dear Mr. Liu: As requested in your email dated September 4, 2009, Ninyo & Moore is pleased to renew our contract with the City of Diamond Bar, for an additional two years. We will continue to provide the scope of services described in the referenced contract dated October 23, 2006. Our services for the scope of work described in our referenced proposal will be provided in accordance with the attached Schedule of Fees as well as our Schedule of Fees for Laboratory Testing. We have revised our schedule of fees to reflect the required increases in the prevailing wage rates as set forth by the State of California, Department of Industrial Relations. Ninyo & Moore appreciates the opportunity to submit this proposal and we look forward to working with you. Our staff is readily available to provide the services as requested. If you have any questions regarding our cost proposal or require additional information, please contact me at your convenience. Respectfully submitted, NINYO & MOORE Jalal Vakili, Ph.D., P.E. Principal Engineer J J B/CAP/KSY/J V/m Ic/sc Attachments: Schedule of Fees Schedule of Fees for Laboratory Testing Distribution: (3) Addressee 475 Goddard, Suite 200 a Irvine, California 92618 c Phone J949) 753-7070 n Fax J949) 753-7071 San Diego Irvine ° Rancho Cucamonga - Los Angeles © Oakland - Las Vegas a Phoenix A Denver - EI Paso a Tucson Professional Soils and Geotechnical Engineering Services September 15, 2009 City of Diamond Bar, California Proposal No. P -13055A SCHEDULE OF FEES HOURLY CHARGES FOR PERSONNEL Principal Engineer/Geologist/Environmental Scientist........................................................................................... $ 154 Senior Engineer/Geologist/Environmental Scientist............................................................................................... $ 148 Senior Project Engineer/Geologist/Environmental Scientist.................................................................................. $ 145 Project Engineer/Geologist/Environ mental Scientist.............................................................................................. $ 142 Senior Staff Engineer/Geologist/Environmental Scientist...................................................................................... $ 128 Staff Engineer/Geologist/Environmental Scientist.................................................................................................. $ 120 GISAnalyst............................................................................................................................................................. $ 120 FieldOperations Manager...................................................................................................................................... $ 95 SupervisoryTechnician*......................................................................................................................................... $ 86 Nondestructive Examination Technician*, UT, MT, LP.......................................................................................... $ 85 Senior Field/Laboratory Technician*...................................................................................................................... $ 79 Field/Laboratory Technician*.................................................................................................................................. $ 79 ACIConcrete Technician*...................................................................................................................................... $ 79 Concrete/Asphalt Batch Plant Inspector*............................................................................................................... $ 79 Special Inspector (Concrete, Masonry, Steel, Welding, and Fireproofing)*.......................................................... ................................... $ 79 Technical Illustrator/CAD Operator......................................................................................................................... $ 78 Geotechnical/Environmental/Laboratory Assistant................................................................................................ $ 66 InformationSpecialist.............................................................................................................................................. $ 66 Data Processing, Technical Editing, or Reproduction ............................................................................................ $ 58 OTHER CHARGES ExpertWitness Testimony............................................................................................................................ $ 400 /hr Concrete Coring Equipment (includes one technician)............................................................................... $ 160 /hr PID/FID Usage ....................................................... ....................................................................................... $ 120 /day Anchor load test equipment (includes technician)....................................................................................... $ 89 /hr HandAuger Equipment.............................................................................................................. ............ $ 55 /day InclinometerUsage...................................................................................................................................... $ 32 /hr VaporEmission Kits...................................................................................................................................... $ 30 /kit Level D Personal Protective Equipment (per person per day).................................................................... $ 25 /p/d Rebar Locator (Pachometer)........................................................................................................................ $ 22 /hr Nuclear Density Gauge Usage..................................................................................................................... $ 12 /hr FieldVehicle Usage...................................................................................................................................... $ 10 /hr Direct Project Expenses....................................................................................................................... Cost plus 15 % Laboratory testing, geophysical equipment, and other special equipment provided upon request. NOTES (Field Services) For field and laboratory technicians and special inspectors, regular hourly rates are charged during normal weekday construction hours. Overtime rates at 1.5 times the regular rates will be charged for work performed outside normal con- struction hours and all day on Saturdays. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day or on Sundays and holidays. Lead time for any requested service is 24 hours. Field Technician rates are based on a 2 -hour minimum. Special inspection rates are based on a 4 -hour minimum for the first 4 hours and an 8 - hour minimum for hours exceeding 4 hours. Field personnel are charged portal to portal. *Indicates rates that are based on Prevailing Wage Determination made by the State of California, Director of Industrial Relations on a semiannual basis. Our rates will be adjusted in conjunction with the increase in the Prevailing Wage De- termination during the life of the project. INVOICES Invoices will be submitted monthly and are due upon receipt. A service charge of 1.0 percent per month may be charged on accounts not paid within 30 days. TERMS AND CONDITIONS The terms and conditions of providing our consulting services include our limitation of liability and indemnities as pre- sented in Ninyo & Moore's Work Authorization and Agreement. P-I3055A d -X7/7 / / tem Professional Soils and Geotechnical Engineering Services September 15, 2009 City of Diamond Bar, California Proposal No. P -13055A SCHEDULE OF FEES FOR LABORATORY TESTING Laboratory Test, Test Designation, and Price Per Test Soils 55 Atterberg Limits, D 4318, CT 204 ..............................................$ $ California Bearing Ratio (CBR), D 1883_ ...............................I—$ Brick Compression Test, C 67 ...................................................$ Chloride and Sulfate Content, CT 417 & CT 422 ......................$ 45 Consolidation, D 2435, CT 219 ..................................................$ $ Consolidation — Time Rate, D 2435, CT 219 .............................$ Brick Modulus of Rupture, C 67 ..............................................$ Direct Shear— Remolded, D 3080 .............................................$ 40 Direct Shear— Undisturbed, D 3080 .........................................$ $ Durability Index, CT 229.............................................................$ Brick Saturation Coefficient, C 67._ ............... ............. ............. Expansion Index, D 4829, UBC 18-2 ........................................$ 50 Expansion Potential (Method A), D 4546 ...................................$ $ Expansive Pressure (Method C), D 4546 ..................................$ Concrete Block Confonnance Package, C 90 ..........................$ Geofabric Tensile and Elongation Test, D 4632 ........................$ 440 Hydraulic Conductivity, D 5084_ ................ _ .................... $ Hydrometer Analysis, D 422, CT 203 ........................................$ Concrete Block Unit Weight and Absorption, C 140 ................. Moisture, Ash, & Organic Matter of Peat/Organic Soils ............$ 55 Moisture Only, D 2216, CT 226 .................................................$ $ 85 Moisture and Density, D 2937 ...................................................$ Masonry Grout, 3x3x6 prism compression, UBC 21-18 ............ Permeability, CH, D 2434, CT 220 .............................................$ 30 pH and Resistivity, CT 643 .........................................................$ Proctor Density D 1557, D 698, CT 216, & ................................$ Masonry Prism, half size, compression, UBC 21-17 ...............$ AASHTO T-180 (Rock corrections add $80) 110 R -value, D 2844, CT 301...........................................................$ $ Sand Equivalent, D 2419, CT 217 .............................................$ Sieve Analysis, D 422, CT 202 ..................................................$ $ Sieve Analysis, 200 Wash, D 1140, CT 202 ..............................$ $ Specific Gravity, D 854...............................................................$ Triaxial Shear, C.D, D 4767, T 297 ............................................$ Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ..$ Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt.. $ Triaxial Shear, U.U., D 2850 ............................................I........$ Unconfined Compression, D 2166, T 208 .................................$ Wax Density, D 1188.................................................................$ Roofing 145 440 135 275 70 290 250 150 165 145 145 165 300 190 110 30 39 230 140 180 250 90 110 90 90 390 330 190 140 100 90 Built-up Roofing, cut-out samples, D 2829._ ....................... __-$ 165 Roofing Materials Analysis, D 2829 ..........................................$ 500 Roofing Tile Absorption, (set of 5), UBC 15-5 ...........................$ 190 Roofing Tile Strength Test, (set of 5), UBC 15-5 .......................$ 190 Masonry Brick Absorption, 24-hour submersion, C 67 .............................$ 45 Brick Absorption, 5 -hour boiling, C 67.__ .... ... _ ..... __. " * ....... $ 55 Brick Absorption, 7 -day, C 67 ...................................................$ $ 60 Brick Compression Test, C 67 ...................................................$ Concrete Mix Design Review, Job Spec ............................................ 45 Brick Efflorescence, C 67...........................................................$ $ 45 Brick Modulus of Rupture, C 67 ..............................................$ Drying Shrinkage, C 157.....................................................................$ 40 Brick Moisture as received, C 67 ..... ................ ............ ............ $ 35 Brick Saturation Coefficient, C 67._ ............... ............. ............. $ 50 Concrete Block Compression Test, 8x8x16, C 140 ..................$ $ 60 Concrete Block Confonnance Package, C 90 ..........................$ Lightweight Concrete FII, Compression, C 495 ................................. 440 Concrete Block Linear Shrinkage, C 426 ...................................$ $ 120 Concrete Block Unit Weight and Absorption, C 140 ................. $ 55 Cores, Compression or Shear Bond, CA Code ........................$ $ 85 55 Masonry Grout, 3x3x6 prism compression, UBC 21-18 ............ $ 30 Masonry Mortar, 2x4 cylinder compression, UBC 21-16 ..........$ 30 Masonry Prism, half size, compression, UBC 21-17 ...............$ Chemical Analysis, A-36, A -615 .........................................................$ 110 P -I 3055A.doc C8 PW Concrete $ 35 Cement Analysis Chemical and Physical, C 109 .............................. $ Compression Tests, 6x12 Cylinder, C 39 ........................................... $ Concrete Mix Design Review, Job Spec ............................................ $ Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ...................... $ Concrete Cores, Compression (excludes sampling), C 42 ................ $ Drying Shrinkage, C 157.....................................................................$ 100 FlexuralTest, C 78..............................................................................$ $ Flexural Test, C 293............................................................................ $ Flexural Test, CT 523..........................................................................$ 215 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI .........$ $ Jobske Testing Laboratory .................................................................. Swell, CT 305...................................................................................... Lightweight Concrete FII, Compression, C 495 ................................. $ Petrographic Analysis, C 856..............................................................$ $ Splitting Tensile Strength, C 496 ........................................................ $ Reinforcing and Structural Steel 75 Fireproofing Density Test, UBC 7-6 ...................................................$ $ 85 Hardness Test, Rockwell, A-370 ........................................................ $ High Strength Bolt, Nut & Washer Conformance, set, A-32 .............. $ Mechanically Spliced Reinforcing Tensile Test, ACI .........................$ Pre -Stress Strand (7 wire), A 416 ....................................................... $ Chemical Analysis, A-36, A -615 .........................................................$ Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 ................ $ Structural Steel Tensile Test: Up to 200,000 lbs. (machining extra), A 370.................................................................. $ Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ................. $ 1,650 22 140 750 55 250 50 55 60 250 Quote 40 1,100 80 55 50 120 95 140 120 50 70 55 Asphalt Concrete $ 35 Absorption, Fine, C 128 .......................................................... .............$ Asphalt Mix Design, Caltrans.............................................................. $ 2,200 Asphalt Mix Design Review, Job Spec ............................................... $ 150 Extraction, % Asphalt, including Gradation, D 2172, CT 310 ............ $ 215 Film Stripping, CT 302— ....... _ ......... .......... __ ... .... __ __ .......... A 100 Hveem Stability and Unit Weight CTM or ASTM, CT 366 ................. $ 195 Marshall Stability, Flow and Unit Weight, T-245 ................................$ Organic Impurities, C 40...................................................................... 215 Maximum Theoretical Unit Weight, D 2041 ........................................ $ 120 Swell, CT 305...................................................................................... $ 165 Unit Weight sample or core, D 2726, CT 308 ..................................... $ 90 Aggregates Absorption, Coarse, C 127.................................................................. $ 35 Absorption, Fine, C 128 .......................................................... .............$ 35 Clay Lumps and Friable Particles, C 142 ........................................... $ 100 Cleanness Value, CT 227................................................................... $ 120 Crushed Particles, CT 205................................................................. $ 140 Durability, Coarse, CT 229.................................................................. $ 130 Durability, Fine, CT 229.................................................................... $ 130 Los Angeles Abrasion, C 131 or C 535 .............................................. $ 180 Mortar making properties of fine aggregate, C 87 ............................ $ 275 Organic Impurities, C 40...................................................................... $ 55 Potential Reactivity of Aggregate (Chemical Method), C 289............ $ 390 Sand Equivalent, CT 217................................................................. $ 90 Sieve Analysis, Coarse Aggregate, C 136 ...................................... $ 105 Sieve Analysis, Fine Aggregate (including wash), C 136 .................. $ 105 Sodium Sulfate Soundness (per size fraction), C 88 .......................... $ 160 Specific Gravity, Coarse, C 127........ .................. ...............................$ 75 Speck Gravity, Fine, C 128.............................................................. $ 85 Special preparation of standard test specimens will be charged at the technician's hourly rate. Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures. CITY COUNCIL Agenda # 6.8 Meeting Date: October 6, 2009 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma r TITLE: AWARD OF DESIGN AND ONSTRUCTION ADMINISTRATION SERVICES CONTRACT FOR THE 2009-2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND COMMUNITY DEVELOPMENT BLOCK GRANT -RECOVERY (CDBG-R) CURB RAMP INSTALLATION PROJECT TO DMS CONSULTANTS, INC. IN THE AMOUNT OF $68,700.00, AND AUTHORIZE A CONTINGENCY AMOUNT OF $3,500.00 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $72,200.00. RECOMMENDATION: Award. FINANCIAL IMPACT: Fiscal Year 2009-2010 Budget includes an allocation of $117,026.00 of Community Development Block Grant (CDBG) funds for the Curb Ramp Installation Project within an approximate '/2 mile radius of Castle Rock Elementary School and Evergreen Springs Elementary School. BACKGROUND: As shown in the attached Exhibits "A-1" and "A-2", a total of eighty-five (85) curb ramp locations are anticipated to be designed and constructed within the vicinity of Castle Rock Elementary School and Evergreen Springs Elementary School. The majority of the 85 ramp locations will be new curb ramp installations where currently no ramps exist. All other areas identified by the consultant are existing curb ramps previously installed but will have to be removed and replaced to meet current ADA guidelines. DISCUSSION: On September 1, 2009, the Public Works Department requested five (5) engineering consulting firms to submit proposals for professional engineering services. The request included preparation of plans, specifications and estimates, construction administration/inspection, and construction staking services. A total of three (3) proposals were received on September 15, 2009. The table below shows the proposed fees of each consulting firm. Consultant Total Norris -Re ke $52,080.00 DMS Consultants, Inc. $68,700.00 TK Engineering, Inc. $156,300.00 The three proposals were reviewed and evaluated by the selection committee. Staff unanimously concluded that DMS Consultants, Inc. best understood the City's needs and was the most qualified consultant because of their design approach, public relations views, knowledge of local conditions, as well as CDBG and CDBG-R Federal Requirements. It was noted during the evaluation that DMS Consultants' strength is in their extensive survey of the curb ramps located on hillside areas which is vital to meet current ADA guidelines. The proposal submitted by Norris-Repke lacked emphasis on the task of surveying to determine the best type of curb ramp to meet current ADA guidelines and to address the constructability issues on hillside areas. Experience has shown that spending sufficient funds on survey in the design phase reduces the potential for cost overruns during the construction phase. DMS Consultants, Inc. scope of work includes: • Research of City, County and Utility company records • Prepare plans for CDBG and CDBG-R projects • Locate all existing utilities • Prepare specifications and cost estimates for CDBG and CDBG-R projects • Survey and Construction Staking • Serve as general liaison and coordinator among Contractor, Subcontractors, Utility Companies and City Staff • Provide all inspection services and daily reports • Review all contractor submittals and invoices prior to City Engineer review and approval • Develop any "Punch List" items • Submit final acceptance report to the City upon Completion of the project The tentative schedule of this project is as follows: Design, Specifications and Estimate Complete November 2009 Construction Contract Award December 2009 Construction Completion March 2010 PREPARED BY: Erwin Ching, Assistant Engineer Date Prepared: September 30, 2009 WED BY- '- " Unc Da id G. Li Di ector of Public Works Attachments: Consulting Services Agreement CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of October 6, 2009 by and between the City of Diamond Bar, a municipal corporation ("City") and DMS Consultants, Inc., ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated August 31, 2009. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated September 15, 2009 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect October 6, 2009, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "C". Payment will be made only after submission of proper invoices in the form specified by City. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant: Surender Dewan, P.E. City of Diamond Bar DMS Consultants, Inc. 21825 Copley Drive 12371 Lewis Street, # 203 Diamond Bar, CA 91765-4178 Garden Grove, CA 92840 1 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form 2 comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 3 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 4 B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. D. The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. E. The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. F. In the event of the Consultant's non-compliance with the equal opportunity clauses of the Agreement or with any such rules, regulations or orders, this Agreement may be cancelled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation, or as otherwise provided by law. G. The Consultant will include the provisions of paragraphs (A) through (F) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the City my direct as a means of enforcing such provisions including sanctions for non-compliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such directions by the City, the Consultant may request the United States to enter into such litigation to protect the interests of the United States. 16. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1965, no person shall, on the grounds of race, color, or national origin, be executed from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 17. Section 109 of the Housing and Community Development Act of 1974. No person in the United States shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. 18. Age Discrimination Act of 1975 and Rehabilitation Act of 1973. Any prohibition against discrimination of the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply to any such program or activity. 19. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 20. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 21. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 23. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 24. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. In 25. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 26. County Lobbying Certification. The Consultant certifies that: (A) It is understood that each person/entity/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 9.-0031) and; (B) That all persons/entity/firm who seeks a contract with the Community Development Commission shall be disqualified therefrom and denied that contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code. 27. Lobbying Certification. The Consultant certifies that: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of any Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Consultant shall complete and submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. (C) The Consultant shall require that the language of this certification be included in all subcontracts and that all subcontracts shall certify and disclose accordingly. 28. Records and Audits. The Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all projects, both federal and non-federal shares. These records will be made available for audit purposes to the 11 City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. (24 CFR Part 84, Sec. 84.53) 29. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 30. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: gn CITY OF DIAMOND BAR By: Tommye A. Cribbins, City Clerk Ron Everett, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Its: Ron Everett Mayor Carol Herrera Mayor Pro Tem Wen P. Chang Council Member Jack Tanaka Council Member Steve Tye Council Member Recycled paper August 31, 2009 EXHIBIT "A" City of Diamond Bar 21825 Copley Drive • Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.CityofDiamondBar.com SUBJECT: Request for Proposals for the Design, Construction Administrationlinspection, Surveying and Staking Services for the 2009-2010 Community Development Block Grant (CDBG) and Community Development Block Grant—Recovery (CDBG-R) Curb Ramp Installation Projects To Civil Engineering Firms: I. INTRODUCTION The City of Diamond Bar Public Works Department is seeking to retain the services of a professional civil engineering consultant firm for the design, construction administration/inspection, survey and staking services for the 2009-2010 Community Development Block Grant (CDBG) and Community Development Block Grant -Recovery (CDBG-R) Curb Ramp Installation Projects. The curb ramp improvements required will upgrade existing curb ramps and add curb ramps in existing right-of-way to provide continuity for pedestrian access and Americans with Disabilities Act (ADA) accessibility. The project is federally funded through two funding sources, the 2009- 2010 Community Development Block Grant (CDBG) and Community Development Block Grant -Recovery (CDBG-R) Funds. CDBG-R funding is part of the American Recovery and Reinvestment Act (ARRA) of 2009 that was established to stimulate the economy through measures that modernize infrastructure, improve energy efficiency, and expand educational opportunities and access to health care. These two funding sources have different requirements which must be met individually and included in the proposal package. Please see Exhibit "B" for the CDBG-R Special Conditions and Exhibit "C" for the Consulting Services Agreement. The proposed curb ramp locations are located within the vicinities of Castle Rock and Evergreen Elementary Schools within the neighborhood bounded to the west by Brea Canyon Drive, to the north by Pathfinder Road, and to the east and south by Diamond Bar Boulevard. Since this project is being funded by two different sources two projects must be considered individually for design and construction administration services. The Page 2 RFP — Design, Construction Administration/inspection, Surveying & Staking Services August 31, 2009 selected consultant will be required to develop two separate plans, specifications, and estimates (PS&E) as the CDBG portion of the project and CDBG-R portion will bid separately. As such, the following project boundaries have been pre -defined to identify which will be under CDBG or CDBG-R funding. Please see Exhibit "A-1" and Exhibit "A-2". II. SCOPE OF WORK The City of Diamond Bar requires the services of a professional civil engineering consultant firm to provide the technical design, construction administration/inspection, surveying and staking services for the aforementioned project areas under Section 1. The professional civil engineering consultant firm shall prepare plans, specifications and estimates (PS&E) for the project. The proposal shall identify tasks to be included as part of the project. Two separate scopes of work shall be submitted to the City for each funding source under one proposal. At a minimum, these tasks shall include: 1. Conduct utility search within the project limits. Review the location of existing utilities, surface and subsurface structures and proposed improvements. If the proposed improvements interfere with existing utilities, necessary arrangements shall be made. Contact and coordinate with all utility agencies and verify any possible discrepancies. 2. Prepare technical plans, specifications and estimates (PS&E) and bid schedule. Technical plans shall have typical plan views and sections to fit 8 1/2 inch by 11 inch sheets or 11 inch by 17 inch sheets folded to fit the size of 8 1/2 inch by 11 inch and shall be in the "Appendix" section of the specifications. Specifications shall be submitted in electronic format in Microsoft® Word format. Cost estimates shall include each bid item description, quantity, unit cost and total cost and shall be submitted in tabular form in Microsoft® Excel format. The professional civil engineering consultant firm shall also perform inspection, surveying and staking for the project. The proposal shall identify tasks to be included as part of the project and shall separate these tasks for each funding source. At a minimum, these tasks shall include: 1. Observe construction for the duration of the project. Number of hours anticipated for adequate observation shall be indicated and separated for each funding source. Page 3 RFP — Design, Construction Administration/Inspection, Surveying & Staking Services August 31, 2009 2. Prepare and submit daily logs and weekly reports of construction activities. 3. Conduct Labor Compliance Employee Interviews per CDBG and CDBG-R Requirements. 4. Compile and gather the necessary documentation required. 5. Provide construction surveying and staking services as necessary to assist the contractor in construction of the proposed improvements per the plans and specifications. • Identify the center line locations of the ramps and dimensions of the upstream and downstream X of the ramps. Ensure that curb ramps are constructed with the correct grades and gutters have adequate elevations for water flow. 6. Respond and address contractor's request for information/questions regarding design and construction issues. 7. Review and monitor contractor's progress and schedule. 8. Conduct final job walk and prepare punch list. 9. Recommend final acceptance of project. 10. Maintain project construction records and prepare record drawings to be given to the City at end of project. 11. Monitor, evaluate, and approve change order requests. Ill. PROPOSAL CONTENTS The consultant shall submit one proposal for the design, construction administration, inspection, surveying and staking services for both projects and the consultant's proposal shall contain the following information and shall be organized as follows: 1. Cover letter summarizing the proposal. 2. Statement of qualification including a list of design, inspection, surveying and staking projects that have been successfully implemented within the last three (3) years. Page 4 RFP — Design, Construction Administration/Inspection, Surveying & Staking Services August 31, 2009 3. Brief discussion of understanding of the City's needs. 4. Detailed work plan which itemizes and describes each task to be completed. 5. Project staffing and organization. 6. Resumes of project staff. 7. Minimum three (3) references with contact names, addresses and telephone numbers. 8. Additional information regarding the firm, sample reports, outputs or pertinent insight about the design, inspection, surveying and staking services may be included. The consultant's fee proposal shall be submitted as two separate fee proposals, one for the CDBG funded portion and the other for CDBG-R funded portion of the project and it shall contain the following information: 1. Not -to -exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown per task. All assumptions upon which the costs are based shall be stated. Fee proposal shall be submitted in a separate sealed envelope. IV. SELECTION OF QUALIFIED CONSULTANT The City will select the consultant for this project based on a combination of factors such as qualifications, past experience with similar projects, approach to this particular service and references. There may be interviews of some or all consultants who submit proposals. The selected firm shall enter into the Consulting Services Agreement with the City of Diamond Bar, attached hereto as Exhibit "C". A statement MUST be made in the proposal that all terms and conditions are acceptable. The selected Consultant must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet with insurance regulations as set forth shall result in the consultant's disqualification. Page 5 RFP — Design, Construction Administration/Inspection, Surveying & Staking Services August 31, 2009 The City has the right to reject all proposals at any point in the selection process with no financial obligation to the consultants. V. PROPOSAL Consultants interested in responding to this Request for Proposal shall submit a proposal by 3:30 p.m. on September 15, 2009. The proposal shall be organized as described in the "Proposal Contents." Three (3) sets of proposals shall be presented in one (1) sealed envelope, and one (1) fee proposal (with two separate fees) shall be presented in one (1) sealed envelope. Envelopes bearing the name, address and telephone number of individual or entity submitting the proposal and shall be addressed to: Mr. Erwin Ching Assistant Engineer Department of Public Works City of Diamond Bar 21825 Copley Drive Diamond Bar, California 91765 Envelope for the proposal shall be marked with the project name: "2009- 2010 CDBG & CDBG-R Curb Ramp Installation Project" Envelope for fee proposal shall be clearly marked with the notation: "DO NOT OPEN- FEE PROPOSAL." For any questions regarding this Request for Proposal, please contact Mr. Erwin Ching, Assistant Engineer, at (909) 839-7037. Sincere , Da G. Liu, P.E. Director of Public Works Attachments Exhibit "A-1" & "A-2": Aerial Map Exhibit "B": CDBG-R Special Conditions Exhibit "C": Consulting Services Agreement 77 41-7 ¢w �r � " 'S �"�•- �, �� �#� �� t � b � �y� �� 1 .� 4 t`� � a r `o- r` ��'�� �I h V^"#� da; j. � k �'-' t ,�' 1 sr � � s"i� �' �•� �� s k 'f __ � `' ', h���� �=�� � �,'�� �� 1 rsr +,.. 4�' r,, r '"` v`t!`�'�h "fiirC'•Ctirx. rr y -q ygi "tic �� xr{" f ,7..'�� } 6•�'`s �4. g � p -r-.- .y��7'1`^, �}' ��a, .-r � �'p z i xh' �".T+�?f"���.4 3r (-:DBG-PROJECT BJN.t)ARY (Af'PROX. 25 35 RAMPS) AMRk - �.• .x f '��.p� i. � i JY Y rx° '• iA p 3 4 f` �,� 2 t• ' 1e K'N .r Ali 'IIRt��`- 5y t •TTS; '� t � �a � � �j;1� '� � 8/, a '� r � ak.. k ^.-..• '�-'� �` r 4* .,szy ,t- � k� T � s rw �` �4" s '�..� �� �.� "i __ ,a`a7,� r rr �: F C j� ^'�'�L v r :.: � �:� G ~�ry K :• s ': y.�r 3s� 1i,4 r +. � -'•...,.ter'` ,..-•��--5 �..I-: ,� r.r;. 'f` �G�..� � � �*�. � � f I � �r —.� .t} ,� e i k, r � � ^�, t -->•- ^aa--�T— -�� 3` >h �.��„ '� f ria }"r FV :fig �i 1 } '4� f ;;4 1'"" .._„I, r 5. ''' �� ,, � • -l' - I . CDBG R-PROJET80UNDARY (APPROX;4.0 S0`RAIVI,R �; S) !.. p�D I + s,^ ' I'M IR RAIw MIBIT "B" VICINITY OF CASTLE ROCK ELEMENTARY SCHOOL The project area is located within a half mile radius of Castle Rock Elementary School that is bounded by Diamond Bar Boulevard to the east, Brea Canyon Cut -Off Road to the south, Fountain Springs Road to the north, and Rockridge Lane to the west. Exhibit "A-1" included in the R.F.P. indicates a total of 25-35 ramps required, however by our count we found a total of 54 locations requiring curb ramps. Out of these 54 ramps there are a total of 18 existing ramps which do not conform to ADA standards for accessibility and will be removed and reconstructed. (Figure 1) The ramps at the intersection of Brea Canyon Road and Cold Springs Drive conform to ADA standards but have missing truncated domes. (Figure 2) These ramps can be retrofitted by using fasteners and adhesives on the surface of the truncated dome tiles. There are two crosswalks in the vicinity of the elementary school. The easterly side of these crosswalks terminates in the driveways. (Figure 3) DESIGN SURVEY The ramps located at the following intersections are on steeper street grades and will require a topographic survey to determine the upstream and downstream X and to ensure that they are constructed with correct grades in conformance with standards. (Figure 4) > Fellow Filed Drive / Malad Court > Fellow Field Drive / Trigger Lane > Fellow Field Drive / Silver Cloud Drive > Fellow Field Drive / Cold Springs Lane > Crooked Creek Drive / Cold Springs Lane > Trigger Lane / Sutters Mill Drive The remainder of the intersections are on fairly flat slope and will not require any design survey, however we will identify any utility interferences within the curb return to ensure that the ramps are built in conformance with APWA standards. 2009-2010 CDBG & CDBG-R Projects 9 PROJECT UN D E R SETA N:DI N VICINITY OF CASTLE ROCK ELEMENTARY SCHOOL Existing Condition of New Street Intersection Ramps Existing Ramps Ramps Required 1 Ridge Road/ George Lane 0 2 2 Ridge Road / Rock Ridge Lane 0 2 3 Brea Canyon Cut-off Road /Ridge Crest Point Drive 0 2 4 Fallow Field Drive / Pasco Court 2 Not Per Standards 2 5 Fallow Field Drive / Malad Court 2 Not Per Standards 2 6 Fallow Field Drive / Ridge Drive 2 Not Per Standards 2 7 Fallow Field Drive / Trigger Lane 2 Not Per Standards 2 8 Fallow Field Drive / Solver Cloud Drive 0 2 9 Fallow Field Drive / Sutter Mill Drive 0 2 10 Ridge Drive / Dawn Court 0 2 11 Trigger Lane / Sutter Mill Drive 0 2 12 Crooked Creek Drive / Chocktaw Drive 0 2 13 Crooked Creek Drive / Mapache Drive 0 2 14 Crooked Creek Drive / Rising Star Drive 0 2 15 Crooked Creek Drive / Cold Spring Lane 0 2 16 Castle Rock Road I Bandana Drive 0 2 17 Castle Rock Road I Costila Drive 0 2 18 Castle Rock Road / Cold Springs Drive 2 Not Per Standards 2 19 Castle Rock Road / Bronco Lane 2 Not Per Standards 2 20 Castle Rock Road I Trigger Lane 0 2 21 Castle Rock Road / Cold Springs Lane 2 Not Per Standards 2 22 Castle Rock Road I Silver Cloud Drive 2 Not Per Standards 2 23 Castle Rock Road / Hideout Drive 0 2 24 Castle Rock Road I Lasso Drive 0 2 25 Castle Rock Road / Hipass Drive 0 2 26 Castle Rock Road / Hidden Pines Drive 0 2 27 Brea Canyon Road I Cool Springs Drive 2 Not Per Standards 2 28 Brea Canyon Road I Cold Springs Drive 0 * See Note Below 0 Total No. of Total No. of Existing Ramps: 18 Ramps Required: 54 * Ramps at this intersection can be retrofitted by using fasteners and adhesives on the surface of the truncated dome tiles. 2009-2010 CDBG & CDBG-R Projects 11 VICINITY OF EVERGREEN ELEMENTARY SCHOOL The project area is located within a half mile radius of Evergreen Elementary School, that is bounded by Diamond Bar Boulevard to the east, Chestnut Creek Drive to the north, Diamond Bar High School to the west, and Fountain Springs Road to the south. Exhibit "A-2" included in the R.F.P. indicates a total of 40-50 ramps required. By our count we found a total of 48 locations requiring curb ramps. Out of these 48 ramps, there are a total of 16 existing ramps which do not conform to ADA standards for accessibility and will be removed and reconstructed. (Figure 5) The ramps at the intersection of Evergreen Springs Drive and Pathfinder Road conform to ADA standards but have missing truncated domes. (Figure 6) These ramps can be retrofitted by using fasteners and adhesives on the surface of the truncated dome tiles. The ramp at the easterly end of the crosswalk located at the intersection of Evergreen Springs Drive and Harmony Hills Drive does not conform to standards and will be reconstructed. (Figure 7) DESIGN SURVEY The streets north of Pathfinder Road are on a fairly steep grade and will require design survey to determine the upstream and downstream X and to ensure that the ramps are constructed with correct grades in conformance with standards. In addition, the following intersections located south of Pathfinder Road will also require a topographic survey: > Castle Rock Road / Harmony Hill Drive > Evergreen Springs Drive / Sunbright Drive > Evergreen Springs Drive / Harmony Hills Drive The remainder of the intersections are on fairly flat slope and will not require any design survey, however we will identify any utility interferences within the curb return to ensure that the ramps are built in conformance with APWA standards. 2009-2010 CDBG & CDBG-R Projects 12 VICINITY OF EVERGREEN ELEMENTARY SCHOOL 2009-2010 CDBG & CDBG-R Projects 13 VICINITY OF EVERGREEN ELEMENTARY SCHOOL * Ramps at this intersection can be retrofitted by using fasteners and adhesives on the surface of the truncated dome tiles. 2009-2010 CDBG & CDBG-R Projects 14 Street Intersection Existing Condition of New Ramps Ramps Existing Ramps Required 1 Fountain Springs Road / Rising Star Drive 2 Not Per Standards 2 2 Fountain Springs Road / Crooked Creek Drive 2 Not Per Standards 2 3 Castle Rock Road / Harmony Hill Drive 2 Not Per Standards 2 4 Evergreen Springs Drive I Harmony Hill Drive 2 Not Per Standards 2 5 Evergreen Springs Drive I Sunbright Drive 2 Not Per Standards 2 6 Evergreen Springs Drive / Lost River Drive 1 Not Per Standards 2 7 Evergreen Springs Drive / Birch Hill Drive 0 2 8 Evergreen Springs Drive / Pathfinder Road 0 * See Note Below 0 9 Lost River Drive / Castle Rock Road 1 2 10 Presado Drive / Laurblrim Drive 0 4 11 Presado Drive / Chestnut Creek Drive 0 2 12 Presado Drive / Morning Canyon Road 0 2 13 Morning Canyon Road / Diamond Bar Boulevard 2 Not Per Standards 2 14 Morning Canyon Road / Canyon Park 0 2 15 Morning Canyon Road / Stonepine Drive 0 2 16 Morning Canyon Road / Narato Place 0 2 17 Morning Canyon Road / Manda Court 0 4 18 Chestnut Creek Drive / Tierra Loma Drive (Loop) 0 4 19 Evergreen Springs Drive / Verano Drive 0 2 20 Verano Drive / Broken Arrow Drive 0 2 21 Evergreen Springs Drive I Cazadero Place 0 2 22 Verrano Drive / Broken Arrow Drive 2 Not Per Standards 2 Total No. of Total No. of Existing Ramps: 16 Ramps Required: 48 * Ramps at this intersection can be retrofitted by using fasteners and adhesives on the surface of the truncated dome tiles. 2009-2010 CDBG & CDBG-R Projects 14 DESIGN PHASE PRELIMINARY DESIGN DEVELOPMENT ■ In a consultation meeting with the City, the scope of work, procedure and the precise limits of the project improvements will be reviewed. ® Obtain from the City existing right-of-way maps and improvements for locations requiring construction of curb ramps (if available). UTILITY COORDINATION ■ Request information from utility companies for existing facilities within the project area. • Throughout the duration of the contract, our field inspector will coordinate as necessary with utility companies to ensure smooth completion of the project. DESIGN SURVEY ® Conduct a topographic survey for intersections having steep grades as identified in the Project Understanding section for both Castle Rock Elementary School and Evergreen Elementary School areas. Set temporary bench marks for curb ramps and BCRs. SCHOOL COORDINATION ■ There are two public schools within the project area, namely Castle Rock Elementary School and Evergreen Elementary School. We will ensure that in the vicinity of each school, said construction will be coordinated with school administrators to minimize traffic disruption during the schools drop-off and pick-up hours. a Our inspector will make sure that the contractor notifies the affected schools in a timely fashion in accordance with project specifications. PRELIMINARY DESIGN ® Prepare base maps using computer aided drafting (AutoCAD). ■ Record drawings provided by utility companies will be used in conjunction with field data showing manholes, valves, and other appurtenances located during the design survey. ■ Curb ramp improvements: • Prepare base maps at 1"=10' horizontal scale on 81/2"x 11" sheets. Prepare preliminary curb ramp plans. Prepare typical and specific details. 2009-2010 CDBG & CDBG-R Projects 16 ■ Prepare preliminary estimate of probable cost. FINAL DESIGN ■ Prepare final improvement plans on 8'/2'x11" sheets, unless otherwise necessary. Final improvement plans to include: • Vicinity and location map with plan sheet index and scale. • Utility and plan legends, benchmark, construction notes, etc. ■ Prepare project specifications, cost estimates and bid package. Two (2) separate bid packages will be prepared for ramps located in the vicinity of Castel Rock Elementary School and Evergreen Elementary School respectively. ■ The project specifications will include the required CDBG certification form. The certification established conforming to provisions of Section 1605 - Use of American Iron, Steel, and Manufactured Goods, In addition to certifying that the materials comply with the specifications, contractors shall also certify that all manufacturing processes for the materials occurred in the United States, except for the exemptions allowed in paragraph IV of the Bulletin. Note that these requirements do not prevent a minimal use of foreign steel and iron materials if the total combined cost of such materials used does not exceed one-tenth of 1% of the total contract cost or $2,500, whichever is greater. The contractor shall furnish the project engineer with acceptable documentation of the quantity and value of any foreign steel and iron prior to incorporating such materials into the work. COMMUNICATIONS ® DMS Consultants, Inc. is extremely aware of the impact the project may have on the community. We will closely review the contractor's proposed method of construction, schedule and traffic control, and will develop construction phasing/sequencing so as to ensure that the impact to residents and commuters is minimized. ■ We will emphasize to the Contractor the necessity of maintaining access to all properties at all times, except as required for construction for a reasonable period of time. We will also ensure that the Contractor notifies all affected properties least 48 hours prior to any temporary construction of access in accordance with the project specifications. TRASH PICKUP AND STREET SWEEPING ■ We will provide the Contractor with street sweeping and trash pickup schedules at the pre -construction meeting and will require the contractor to develop his construction schedule accordingly, so as to minimize any inconvenience to residents, and to make certain that trash is picked up on the regularly scheduled day. 2009-2010 CDBG & CDBG-R Projects 17 CONSTRUCTION PHASE CONSTRUCTION STAKING ■ Mark in field the limits of removals per the type of ramp proposed at locations to be staked. ■ Mark in the field the centerline locations of the ramps and dimensions of upstream and downstream 'Y' of the ramps. CDBG COMPLIANCE v Conduct field interviews of each contractor, subcontractor and trade. ■ Review certified payrolls and fringe benefit statement to verify compliance with current wage determination. ■ Ensure all equal employment opportunity, labor, and wage decision posters have been posted. ■ Review contractor's affirmative action plan. ■ Censure contractor submits all required HUD documents, including monthly employment utilization reports and notify contractor if documents are not submitted in a timely manner. CONSTRUCTION INSPECTION ■ Field inspector will perform inspector/administrator's duties as set forth in the scope of work for the project. Guidance for the manner in which those duties are carried out is best described in: • Project Plans and Specifications • Standard Specifications for Public Works Construction, Latest Edition • Public Works Inspector Manual DAILY/ WEEKLY REPORTS a Field inspector will prepare daily logs addressing progress of the project, weather conditions, number of workers on site, subcontractors present on site, directions given to the contractor, and potential problems which may cause delay or extra work. MONITOR CONTRACTOR PROGRESS ■ Field inspector will answer contractor's questions regarding design issues and review or monitor the contractor's progress and schedule. 2009-2010 CDBG & CDBG-R Projects 18 ■ Impact to local residences will be minimized through careful coordination with the contractor. ■ Strict adherence to the approved schedule will be required. If necessary, the contractor will be immediately notified when his progress falls behind schedule. Our inspector, with concurrence of City staff, will immediately resolve the design issue between the contractor and designer in order to minimize any potential delays. TRAFFIC CONTROL ■ Our inspector will ensure that all traffic control devices are in place every morning prior to construction and the contractor has proper signage in place for detour of pedestrian traffic in the project area. We will also that at the end of each work day all portable traffic controls have been removed from the construction area. COMPLIANCE WITH NPDES REQUIREMENTS ■ Our inspector will ensure all construction activities are conducted in a manner to protect storm drains and bodies of water from pollution. ■ During construction catch basins in the project area will be protected by placement of filter fabric, sand bags or combination thereof to protect polluted water from running into storm drain system. ■ The contractor will be required to comply with all requirements of the NPDES permit including preparation and implementation of a Storm Water Pollution Prevention Plan (SWPPP). PROJECT CLOSEOUT e Coordinate a final walk-through and prepare "Punch List" items, certify completion of the project and recommend acceptance. R Submit contractor's approved record drawings to the City. a Finalize all change orders and prepare final estimate per measured quantities. ■ Recommend final acceptance of the project. QUALITY CONTROL ■ The importance of quality control cannot be overemphasized. The project manager will review and check all documents before they are issued or submitted to the City. 2009-2010 CDBG & CDBG-R Projects 19 AGREEMENT & INSURANCE PROFESSIONAL SERVICES DMS Consultants, Inc. hereby affirms its acceptance and willingness to comply with alt of the terms and conditions contained in the copy of the City of Diamond Bar Professional Services Agreement included in R. F. P. dated August 31, 2009: INSURANCE COVERAGE DMSConsultants, Inc. carries workman's compensation, general liability, and error's and omission insurance in the amounts required by the City of Diamond Bar. All requirements set forth by the City will be met and the insurance certificate will be in a format satisfactory to the City Attorney before entering into contractual agreement with the City of Diamond Bar. MIBIT "C" Design Services Preliminary Design Development.......................................................................... $810.00 Utility Coordination................................................................................................. $290.00 TopographicSurvey............................................................................................ $3,120.00 ProjectPlans....................................................................................................... $4,640.00 Project Specifications and Estimate.................................................................... $2,980.00 Reproductions....................................................................................................... $500.00 Assistance During Bidding Phase.........................................................................Included SUBTOTAL I: $12,340.00 Construction Staking and Inspection Services Pre -Construction Meeting...................................................................................... $860.00 Construction Administration - Project Manager ................................................... $2,080.00 Construction Inspection - Field Inspector.......................................................... $12,920.00 Construction Staking/ Removals......................................................................... $5,070.00 SUBTOTAL II: $20,930.00 NOT TO EXCEED FEE: $33,270.00 2009-2010 CDBG & CDBG-R Projects Design Services Preliminary Design Development Utility Coordination Topographic Survey Project Plans Project Specifications & Estimate Assistance During Bidding Phase Reproductions Construction Staking and Inspection Services Pre -Construction Meeting Construction Administration Construction Inspection Construction Staking/ Removals TOTAL: 4 2 2 8 2 2 4 16 16 8 40 48 12 6 16 34 Included Allowance 4 4 8 16 16 152 152 26 26 44 50 156 42 20 2009-2010 CDBG & CDBG-R Projects Design Services Preliminary Design Development.......................................................................... $810.00 UtilityCoordination................................................................................................. $290.00 TopographicSurvey............................................................................................ $5,070.00 ProjectPlans....................................................................................................... $4,640.00 Project Specifications and Estimate.................................................................... $2,980.00 Reproductions....................................................................................................... $500.00 Assistance During Bidding Phase.........................................................................Included SUBTOTAL I: $14,290.00 Construction Staking and Inspection Services Pre -Construction Meeting...................................................................................... $860.00 Construction Administration - Project Manager ................................................... $2,080.00 Construction Inspection - Field Inspector.......................................................... $12,920.00 Construction Staking/ Removals......................................................................... $5,460.00 SUBTOTAL II: $21,140.00 NOT TO EXCEED FEE: $35,430.00 2009-2010 CDBG & CDBG-R Projects Design Services Preliminary Design Development Utility Coordination Topographic Survey Project Plans Project Specifications & Estimate Assistance During Bidding Phase Reproductions Construction Staking and Inspection Services Pre -Construction Meeting Construction Administration Construction Inspection Construction Staking/ Removals TOTAL: 4 2 2 8 2 2 4 26 26 8 40 48 12 6 16 34 Included Allowance 4 4 8 16 16 152 152 28 28 44 50 156 54 20 . 2009-2010 CDBG & CDBG-R Projects DIAi`IOT II;AR � VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: .I a' h lL)/P!�'! /�►/ �r DATE: 4 6 09 ADDRESS: d O[ l 2 PHONE(CO2) ;�Z6 7=; b ORGANIZATION: , a Cz AGENDA SUB yn/ I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure u der the Public Records Act. I I l i �gg9 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK 12918" ADDRESS: ORGANIZATION: DATE: /® ` PHONE: AGENDA#/SUBJECT: fit/ I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Sig ture This document is a public record subject to disclosure under the Public Records Act.