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HomeMy WebLinkAbout09/15/2009",X'`desu,-I�iY',",'Ir,4'`,;"�4`r^'4,', UN of Diamond Bar City Council Agenda Tuesday, September 15, 2009 6:00 p.m. — Closed Session, Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Ron Everett Carol Herrera Mayor Mayor ProTem Wen P. Chang Jack Tanaka Steve Tye Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins - City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. HIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME -WARNER CABLE CHANNEL 3 AND VERIZON ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA September 15, 2009 Next Resolution No. 2009-40 Next Ordinance No. 02 (2009) CLOSED SESSION: 6:00 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54957 — Public Employee Performance Evaluation (City Manager Evaluation). CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m Mayor Mark Hopper, Pastor, Evangelical Free Church Council Members Chang, Tanaka, Tye, Mayor Pro Tem Herrera, Mayor Everett Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate Plaque to Finance Director, Linda Magnuson upon the 20th Anniversary of her employment with the City. 1.2 Proclaiming September 28, 2009 as Family Day — "A Day to Eat Dinner with Your Children." Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. September 15, 2009 PAGE 2 NEW BUSINESS OF THE MONTH: 1.3 Presentation of Certificate Plaque to Thai Harmony Cafe, 1345 S. Diamond Bar Blvd., # J as New Business of the Month for September, 2009. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Presentation by by Capt. Dave Halm and Lt. Joe Maxey of the LA County Sheriffs Department Diamond Bar/\Nalnut Station regarding Crime Statistics and Safety Survey. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Diamond Bar Day at the Fair, Thursday, September 17, 2009 - Check-in 9:30 a.m.; Community Expo 9:00 a.m. - 9:00 p.m.; New FairKids Tour 10:00 a.m.; Lunch 12:00 p.m. (Vineyard Ballroom — Sheraton Hotel); Horse Race 2:40 p.m.; Reception 4:00 p.m.; Parade 5:00 p.m.; and "A Salute to Heroes" 5:30 p.m. 5.2 Planning Commission Meeting — September 22, 2009 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 Parks and Recreation Commission Meeting — September 24, 2009 — 7:00 p.m., Diamond Bar Center, 1600 S. Grand Ave. 5.4 City Council Meeting — October 6, 2009 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of September 1, 2009 — Approve as submitted. September 15, 2009 PAGE 3 6.2 Planning Commission Minutes: (a) Workshop of July 28, 2009 - Receive and file. (b) Regular Meeting of July 28, 2009 — Receive and file. 6.3 Parks and Recreation Commission Minutes — Regular Meeting of July 30, 2009 - Receive and file. 6.4 Ratification of Check Register — Dated August 27, 2009 through September 9, 2009 totaling $862,363.76. Requested by: Finance Department 6.5 Adopt Resolution No. 2009 -XX: Approving the Application for Grant Funds from the Recreational Trails Program Under the "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users" (SAFETEA-LU) for the Steep Canyon Trailhead Connector to the Canyon Route Trail Project. Recommended Action: Adopt. Requested by: Community Services Department 6.6 Approve Contract Amendment with Fehr & Peers in the Amount of $55,000 for Professional Services Related to the State Route 57/60 Freeway Congestion Relief Strategy. Recommended Action: Approve. Requested by: Public Works Department 6.7 Award of Contract to Architerra Design Group in the Amount Not to Exceed $63,300 for the Design of Construction Documents for the ADA Retro -Fit of Three Mini -Parks in Lighting and Landscape Assessment District (LLAD) No. 39; Amount Includes $4,000 for Reimbursables. Recommended Action: Award. Requested by: Community Services Department 6.8 Approve Renewal of a Five -Year Contract with Los Angeles County for Municipal Law Enforcement Services. Recommended Action: Approve. Requested by: City Manager September 15, 2009 PAGE 4 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR SEPTEMBER 1, 2009 `RAFT CALL TO ORDER: Mayor Everett called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: C/Tye led the Pledge of Allegiance. INVOCATION: Alex Barrett, Associate Pastor, Church of the Valley, led the invocation. ROLL CALL: Council Members Chang, Tanaka, Tye, Mayor Pro Tem Herrera, and Mayor Everett. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Marsha Roa, Public Information Manager; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano stated that as reported in the September edition of the City News, the City's emergency alert system is now in effect. Yesterday, through an introductory message, the City connected with about 20,000 telephone numbers within D.B. providing a brief notice regarding the City's efforts through the adoption and implementation of the Connect CTY Emergency Notification. It also notified residents that they could go onto the City's website to amend any information they had regarding the requested notification process. He further stated that residents who have unlisted telephone numbers should get on the City's website, select "emergency notification" and update their information. 3. PUBLIC COMMENTS: Desiree Lee, Diamond Bar Library Manager, reported on the successful 2009 Summer Reading Program. She stated that some 1500 people participated in the program which included 800 children and that 142 teenagers read more than 800 books during the program. Additionally, more than 500 young adults participated in the 15 programs. The Library also hosted a party at Pantera Park for those who participated in the program with 200 people in attendance. She thanked the Friends of the Library who provided funds for the program, the children's librarian Julie and the full and part time staff who provided wonderful programs for the children. She also thanked the City for its support and the use SEPTEMBER 1, 2009 PAGE 2 CITY COUNCIL of Pantera Park. 4. RESPONSE TO PUBLIC COMMENTS: M/Everett thanked Ms. Lee for her excellent report and stated that the City appreciates the library, its staff and the services offered to residents. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Caltrans SR 57/60 Confluence Project Public Meeting — September 2, 2009 — 5:00 p.m. to 9:00 p.m. — Diamond Bar Center Main Ballroom, 1600 S. Grand Ave. 5.2 National Parks Service — San Gabriel Watershed and Mountains Special Resource Study Public Meeting — September 2, 2009 — 7:00 p.m. to 9:00 p.m., Diamond Bar Center, 1600 S. Grand Ave. 5.3 Labor Day Holiday — September 7, 2009 — City Offices will be closed in observance of Labor Day. City offices will reopen Tuesday, September 8, 2009 at 7:30 a.m. 5.4 Planning Commission Meeting — September 8, 2009 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 Traffic and Transportation Commission Meeting — September 10, 2009 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.6 Community Workshop — Presentation of Draft Parks Master Plan — September 12, 2009 — 9:00 a.m. to 11:00 a.m., Diamond Bar Center Grandview Ballroom, 1600 S. Grand Ave. 5.7 City Council Meeting — September 15, 2009 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: MPT/Herrera moved, C/Chang seconded to approve the Consent Calendar as presented with the exception of Item 6.5 pulled by C/Tye. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera M/Everett NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None SEPTEMBER 1, 2009 PAGE 3 CITY COUNCIL 6.1 CITY COUNCIL MINUTES: (a) Study Session of August 18, 2009 — Approved as submitted. (b) Regular Meeting of August 18, 2009 — Approved as submitted. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of July 9, 2009. 6.3 RATIFIED CHECK REGISTER — Dated August 13, 2009 through August 26, 2009 totaling $760,397.47. 6.4 APPROVED TREASURER'S STATEMENT — Month of July 2009. 6.6 RECEIVED AND FILED GENERAL PLAN STATUS REPORT FOR 2008. 6.7 AWARDED CONTRACT TO SOUTHERN CALIFORNIA CONTRACTORS, INC. FOR THE CONSTRUCTION OF SYCAMORE CANYON PARK IMPROVEMENTS IN THE AMOUNT OF $203,703; PLUS A CONTINGENCY OF $20,370 (10%) FOR A TOTAL AUTHORIZATION OF $224,073; AND, REJECTED BID PROTEST BY BRAUGHTON CONSTRUCTION, INC. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.5 APPROVE APPROPRIATION OF $40,000 FROM GENERAL FUND RESERVES TO REPLACE OUTDATED AUDIOVISUAL SYSTEM COMPONENTS IN THE COMMUNITY ROOM AT THE DIAMOND BAR BRANCH OF THE LOS ANGELES COUNTY PUBLIC LIBRARY. C/Tye said he felt it was important for the public to understand that the City was not just giving $40,000 to the Library in an attempt to make it a better place. But is was former Mayor Zirbes' goal to make the library the very best it could be. He chaired the Library Task Force and as a result, the Council considered a lot of different improvements that could be made. In his opinion, this appropriation is one of the best things that happen when cities, non -profits and the County put their collective minds to an issue. This is an investment by the City to improve the audio-visual system components in the community room that will be completely refurbished. The Friends of the Library have committed over $40,000 to this project as well as the County for improvements to this facility. It is a pleasure this many years later to realize Mayor Zirbes' dream to make the County Library of Diamond Bar the best it can be. C/Tye moved, MPT/Herrera seconded, to approve appropriation of $40,000 from General Fund reserves to replace outdated audio/visual system components in the community room at the Diamond Bar Branch of SEPTEMBER 1, 2009 PAGE 4 CITY COUNCIL the Los Angeles County Public Library. C/Tanaka said he too believed that improvements to the library community room were much needed but at this time the City has only a rough estimate as to what the project will cost the County and others. He would like to see an accurate bid prior to approving the $40,000 for audio and visual improvements for the community room. Also, since it is a County Library he would like to see the County's portion of the contribution to be significantly larger although it does not include kitchen improvements at this time. MPT/Herrera pointed out that the staff report indicates that the actual cost is likely to be less than $40,000 and that the Council is being asked to approve a maximum of $40,000. C/Tye said it was his understanding that if the cost is greater than $40,000, the maximum expense to the City would be $40,000 and that it was possible that it could come in under the maximum. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera, M/Everett NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2009-39; ESTABLISHING FEES FOR THE RELEASE OF STORED AND/OR FEE IMPOUNDED VEHICLES AND RESCINDING RESOLUTION 1992-05 IN ITS ENTIRETY. Asst. to CM/McLean reported that staff recommends approval of Resolution No. 2009-39 establishing updated fees for impounded or stored vehicles. Such vehicles include abandoned vehicles, vehicles with expired registrations, vehicles with five or more outstanding/unpaid tickets, situations in which the driver may have been arrested and, other violations in the Vehicle Code. Currently the City's impound fees are $60 and have remained unchanged since established in 1992. Annually, the City receives approximately $12-$16,000 depending on the number of impounds. Since implementation of these fees 17 years ago the City's overall annual public safety costs have increased dramatically each year rendering it appropriate to review fee levels and recommend new rates to effectively offset the cost of our public safety program. When fees such as this are created the City needs to estimate the staff time it takes to conduct the event and in these cases deputies spend about 90 minutes processing the impounds from start to finish at which point the fees are SEPTEMBER 1, 2009 PAGE 5 CITY COUNCIL handed off to the City's finance staff for review which takes on average 5 to 10 minutes. In effect, true costs to process a single impound is approximately $100; therefore staff is recommending to Council the implementation of $100. Staff conducted surveys of other area contract cities including Walnut, San Dimas, La Mirada, Industry and LA County and found the average impound fee to be $131.33. Along with staff's recommendation for a $100 impound or stored vehicle fee staff is recommending that the Council adopt an annual escalator equivalent to the percentage change in the City's annual public safety contract costs. Since 1998 the annual increase has been about 3.1 %. CA/Jenkins advised the Mayor and City Council that due to the fact that it was not quite time for the public hearing as advertised that Council would need to wait to open the public hearing on this matter until 7:00 p.m. or after and that they could choose to go to Council Comments in the interim. Mayor Everett moved to Council Comments: 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye said it was a privilege for him to attend Congressman Miller's listening session on the healthcare initiative. He estimated 700 people in attendance at the Nixon Library and that it was a very informative session and urged people to become informed and make their views known. As the City's representative on the LA County Solid Waste Management Committee and the Integrated Waste Management Task Force he attended his first meeting. C/Tye stated that less than one year ago D.B. faced fires that threatened the City's neighborhoods and asked that everyone keep in their thoughts the firefighters who are battling the area blazes. He asked that tonight's meeting be adjourned in memory of the two firefighters who lost their lives — Tedmund Hall and Arnaldo Quinones. C/Chang echoed C/Tye's sentiments about the LA fires and stated that as of today the fires were 22% contained. He too asked that thoughts and prayers go to the firefighters and that tonight's meeting be adjourned in memory of the two firefighters who sacrificed their lives to bring safety to the communities. C/Chang stated that the Sheriff's Department released crime rate statistics for this year and that crime is down from 725 cases last year to 624 or about 15%. He thanked the Sheriff's Department for keeping D.B. safe. On Thursday September 17 the LA County Fair will celebrate Diamond Bar Day. He invited everyone to attend the many events at the Fair. He thanked all of the community participants who put this event together and stated that The Diamond Bar Community Foundation had raised $7,000 to allow 400-500 students to attend the fair free. C/Tanaka announced that this year's Diamond Bar Day heroes' are: Mike and Marney Shay and Elizabeth Fan. The community youth hero is Anantha Singarajah who just graduated from Diamond Bar High School and an active member of the DBHS Leo Club. C/Tanaka went on to state that summer is SEPTEMBER 1, 2009 PAGE 6 CITY COUNCIL coming to a close and that the last Concert in the Park was sponsored by the D.B. Community Foundation. He further stated that the second Teen Night Out sponsored by the City and the DB 4 -Youth in Action Group was successful. Four days after DBHS began their fall session they held their annual rodeo roundup fundraiser to support activities and events for the students. Last Saturday he attended an Eagle Court of Honor for John Hale from Troop 443 in Covina. He was also pleased to see D.B. Boy Scouts present this evening to earn credits toward their government merit badges. MPT/Herrera said that tonight prior to the City Council meeting she and M/Everett met with public safety officials and staff who presented an excellent report from the Fire Department and Sheriffs Department. Representatives of both entities will attend the next City Council Meeting to make a presentation on public safety. She stated that this is a very dangerous fire season and she urged residents to be very watchful about dry brush. God bless the firefighters and members of the Sheriffs Departments and other departments that are working so hard to get control of the terrible fires that are currently raging. She hoped no one else would be injured and that there would be no more loss of life. M/Everett attended the 2009 Chinese Youth Folk Dance Championship at the beautiful San Gabriel Valley Mission Playhouse. He announced that there is an opportunity to take a tour on Saturday, September 26 to see one of the best government agencies in action, the LA County Sanitation District that supports D.B. and several large cities throughout the County of Los Angeles. Student tours are available for the asking. He encouraged residents to take the opportunity to attend and respond to the Draft Parks Master Plan on Saturday September 12 from 9:00 a.m. to 11:00 a.m. He also indicated that residents may also respond online. 7. PUBLIC HEARINGS: Continued: 7.1 ADOPT RESOLUTION NO. 2009-39: ESTABLISHING FEES FOR THE RELEASE OF STORED AND/OR FEE IMPOUNDED VEHICLES AND RESCINDING RESOLUTION 1992-05 IN ITS ENTIRETY. M/Everett opened the Public Hearing. With no one present who wished to speak on this item, M/Everett closed the Public Hearing. M/Everett stated that he felt that the City had a significant amount of liability with respect to impounded vehicles and that it was too generous to set the fee at $100 or even $130 which barely covers the cost. He recommended a minimum of $150 baseline which would be more serious for offending individuals. SEPTEMBER 1, 2009 PAGE 7 CITY COUNCIL MPT/Herrera stated that staff had weighed the matter carefully taking all aspects into consideration and that the fee would be going up $40 from what it was before. She suggested approving staff's recommendation and to monitor the situation for a year. If after a year expenses are still out of balance it could be brought back to the Council for reconsideration. C/Chang said he agreed with MPT/Herrera. The City is not trying to make money from this and if $100 covers the City's cost the Council should approve that amount. There are further penalties that befall the offender once the car is impounded. MPT/Herrera moved, C/Chang seconded, to Adopt Resolution No. 2009- 39 as recommended by staff. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera NOES: COUNCIL MEMBERS: M/Everett ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: None 9. ADJOURNMENT: With no further business to conduct, M/Everett adjourned the Regular City Council meeting at 7:17 p.m. in honor of all firefighters, especially firemen Hall and Quinones who lost their lives in the line of duty and with condolences to their families. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of RON EVERETT, MAYOR 2009. Agenda No. 6.2(a) MINUTES OF THE CITY OF DIAMOND BAR WORKSHOP OF THE PLANNING COMMISSION JULY 28, 2009 CALL TO ORDER: Chairman Torng called the workshop to order at 6:05 p.m. in the South Coast Air Quality Management District/Government Center Room CC -8, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Present: Commissioners, Kathy Nolan, Jack Shah and Chairman Tony Torng. Absent: Commissioner Kwang Ho Lee and Vice Chairman Steve Nelson were excused. Also present: Greg Gubman, Community Development Director; Brad Wohlenberg, Assistant City Attorney; and Stella Marquez, Senior Administrative Assistant. 2. PUBLIC COMMENTS: None Offered. 3. REVIEWING ENVIRONMENTAL IMPACT REPORTS: CCD/Gubman reviewed the contents and individual components of an EIR. With respect to the Site D EIR, if the goal is to provide for housing opportunities that are not currently provided for in the City then that would be one of the objectives. When looking at alternatives to the project, we look at those alternatives in terms of how well they meet those objectives. Staff will establish for the Commission what further environmental impacts can be considered less than significant to impacts that will have a significant negative effect on the environment. The contents reviewed in some detail were 1) Introduction/Executive Summary; 2) Project Description; 3) Project Objectives; 4) Thresholds of Significance; 5) Impact Analysis; 6) Mitigation Measures; 7) Ultimate Impact after Mitigation; 8) Cumulative Impacts and 9) Alternatives. There is a 45 -day public review period for the Draft EIR and Technical appendices after which the Final EIR is prepared that includes the Draft EIR, Technical Appendices and Comments and Responses to the Draft EIR. The Cumulative Impacts is the combined impact of the proposed project in combination with other projects that produce similar impacts (CEQA Guidelines Section 15355). The Draft EIR for Site D will be the first notice to the public and includes all of the individual parts of the EIR in the contract and opens the document for public review for 45 -days. With respect to the Final EIR comments and responses to comments, every comment that raises environmental issues must receive a written response (CEQA Guidelines Section 15088). CEQA requires the decision-making agency (Statement of Overriding Considerations) to balance the economic, legal, social, technological, or other benefits of a proposal outweigh the unavoidable adverse JULY 28, 2009 PAGE 2 PLANNING COMMISSION WORKSHOP environmental effects, the adverse environmental effects may be considered ,'acceptable." C/Shah asked if after review of the Draft EIR the mitigation measures would be changed and updated or return to the original mitigation measures and amend them. CDD/Gubman answered that when staff is responding to the contents if it warrants further analysis staff would be allowed to deal more specifically with those concerns such as public concerns and the Draft EIR could deal with those issues. CDD/Gubman reminded the Commissioners that they should not look for all of the answers in the EIR because economic and social information may be included in the EIR or, it may be presented in any other form (CEQA Guidelines Section 15131). CDD/Gubman stated there will be comments in the EIR that are not necessarily raising environmental issues. Responses might be "comment noted." C/Nolan asked if there was a requirement for all comments and responses to be done within the 45 -day public comment period oris there a different time limit on the responses. CDD/Gubman responded that the decision-making body has one year from the time the application is completed if they require that an EIR is needed. CDD/Gubman further stated that once the process is completed and the EIR is done and certified then whether it includes mitigation or impacts that cannot be mitigated that conclusion stands. The next step for the decision -makers is on whether or not to approve the project and whether to use the CEQA determinations as one of the decision-making factors. If the EIR says that there is one impact that cannot be mitigated to a lower level of significance, the decision-making body must deny the project. However, if the unmitigable impact is balanced against other project benefits and the benefits outweigh the impact then the decision-making body is able to adopt a statement of overriding considerations whereby it acknowledges that there will be a significant impact but by doing so the project would provide the community or other beneficiaries a benefit that would outweigh the cost. CDD/Gubman cautioned the Commissioners to not look for all of the answers in the EIR because economic and social impacts are not necessarily environmental impacts unless these impacts would lead to environmental deterioration (CEQA Guidelines Section 15131). CDD/Gubman provided a tabletop exercise to the Commissioners on how to navigate through the Site "D" Draft EIR in an efficient manner. If one does not have time to read the entire document he explained how one should quickly look at the JULY 28, 2009 PAGE 3 PLANNING COMMISSION WORKSHOP environmental concerns and what the document proposes to do to relieve those impacts. Chapter 4.5.3 Impact Analysis includes each impact topic in similar formats. Those sections are the headings and under each heading is the same breakdown. The Executive Summary provides a comprehensive synopsis of the analysis and conclusions that follow in the Draft EIR and should be read word for word. Chapter 2 is the Project Description and includes the Project Objectives. Chapter 3 talks about related project and cumulative impacts and includes a summary of projections, reasonably anticipated probably future projects and ambient (surrounding) growth. Chapter 4 talks about impact analysis —threshold of significant criteria (Section 4.x.2) and impact analysis (Section 4.x.3) Chapter 5 talks about significant irreversible changes and Chapter 6 provides alternatives analysis. There will be reviewers who are going to be focusing on their respective issues and would be looking at the entire document with a more critical eye. All interested parties are invited to comment. CDD/Gubman stated that air quality is already considered to be at an unacceptable level and anything that the City does would not make it better. There will be construction impacts that will be mitigated but there is no way to lessen the impacts of the unacceptable level. The objectives for Side D are to require new development to be compatible with the surrounding land uses as called out in the City's General Plan. There will be some loss of habitat but there will be an effort to build character into the development. The School District wants the disposition of the school property to yield the maximum return to the District for the benefit of its constituents and its education mission. The School District is looking for a way to dispose of the property that will earn them the greatest financial return with the property being developed in the most environmental sensitive manner. The School District would prefer to develop the property or turn it over to a developer that would develop the property as 100 percent residential. The City would prefer to have big box retail and hotels on the site in order to generate more tax revenue. So the compromise is that 50 percent be developed residential and 50 percent be developed as commercial. The final objective is to establish a specific plan so that the ultimate developer would build according to that established criteria. The developer would need to figure out how to develop the improvements in accordance with the Specific Plan. Chair/Torng asked if there was time to have a Specific Plan and Tentative Parcel Map approval by September because the EIR is not finished. CDD/Gubman responded probably not. He has never been involved in a project that met its target dates. CDD/Gubman responded to C/Nolan that a Specific Plan is a blueprint for how the developer wants to build out the site and it is the phasing and planning of the JULY 28, 2009 PAGE 4 PLANNING COMMISSION WORKSHOP blueprint for the build out. In this instance the City does not know who might purchase the site and what the ultimate configuration of the site might be. As the owners, the City has the power to prescribe its expectations for the site. CDD/Gubman continued that Chapter 3 has to do with all of the related projects that the City knows about and projects that the City may reasonably anticipate to occur in the future and it is reasonable to assume there will be some rate of growth that will burden the system. The threshold of significance was discussed in the Table of Contents. Chapter 5 talks about significant irreversible changes such as the land will no longer be undeveloped. Chapter 6 gets into the alternatives. There are five project alternatives to be considered. Alternative 1 is no project at all. Alternative 2 is public facilities and given that this is currently school property and was intended to be a school, another alternative is that the district can sell it to a private institution to build a church or school. Alternative 3 is Community Commercial wherein the entire 30 -acres would consist of commercial development. Alternative 4 is Low -Density Residential so that the entire 30 -acres would be built as single family homes. Alternative 5 is High -Density Residential which would be multiple family residential units. Chapter 6 shows a comparison table of what the significant impacts are under the project compared to the alternatives. CDD/Gubman responded to Chair/Torng that the August 3 community meeting is not a public hearing but an opportunity for the public to ask questions, make comments and prepare to provide written comments. Chair/Torng asked when CDD/Gubman believed this item would come to the Commission for consideration and CDD/Gubman responded possibly September/October. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned to the regular meeting at 7:07 p.m. The foregoing minutes are hereby approved this 25th day of August, 2009. Attest: Respectfully Submitted, Greg Gubman Acting Community Development Director any Torng, Chairman Agenda No. 6.2(b) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JULY 28, 2009 CALL TO ORDER: Chairman Torng called the meeting to order at 7:12 p.m. in the South Coast Air Quality Management DistrictlGovernment Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Nolan led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioners Kathy Nolan, Jack Shah, and Chairman Tony Torng. Absent: Commissioner Kwang Ho Lee and Vice Chairman Steve Nelson were excused Also present: Greg Gubman, Community Development Director; Brad Wohlenberg, Assistant City Attorney; Katherine Laufenburger, Senior Planner; Natalie Tobon, Planning Technician; and, Stella Marquez, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1.1 Planning Commission Workshop Minutes of June 23, 2009 C/Shah moved, C/Nolan seconded, to approve the Workshop Minutes of June 23, 2009, as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nolan, Shah, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lee, VC/Nelson JULY 28, 2009 PAGE 2 PLANNING COMMISSION 4.1.2 Planning Commission Regular Meeting Minutes of June 23, 2009. C/Nolan moved, C/Shah seconded, to approve the Regular Meeting Minutes of June 23, 2009, as presented. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: 5. OLD BUSINESS: 6. NEW BUSINESS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None None 7. CONTINUED PUBLIC HEARING: Nolan, Shah, Chair/Torng None Lee, VC/Nelson 7.1 Conditional Use Permit No. 2009-03 - Under the authority of Diamond Bar Municipal Code Section 22.58, Vision 21 Art submitted a request to provide art tutoring, art consultation and private art classes for college preparatory courses in conjunction with a retail art supply store. PROJECT ADDRESS: PROPERTY OWNER: 2040 Brea Canyon Road, Suites 161 & 170 Diamond bar, CA 91765 Plaza Diamond Bar Partners, LLC 3029 Wilshire Boulevard, Suite 202 Santa Monica, CA 90403 APPLICANT: Vision 21 Art 3700 Wilshire Boulevard #1050 Los Angeles, CA 90010 SP/Laufenburger presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. 2009-03, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. There were no ex parte disclosures. JULY 28, 2009 PAGE 3 PLANNING COMMISSION Chair/Torng opened the public hearing. Daniel Cho, Executive Vice President, Vision 21, said he was present to answer questions. With no other person wishing to speak on the matter, Chair/Torng closed the public hearing. C/Nolan moved, C/Shah seconded, to approve Conditional Use Permit No. 2009-03, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nolan, Shah, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lee, VC/Nelson 8. PUBLIC HEARING(S): 8.1 Variance No. 2009-01 — Under the authority of Diamond Bar Municipal Section 22.54, the applicant requested a variance to allow a 33 percent reduction in the required front setback from 30 feet to 20 feet in order to construct a new 10,738 square foot single family residence on a 43,273 square foot Rural Residential (RR) zoned parcel of land with a consistent underlying General Plan Land Use designation. PROJECT ADDRESS: PROPERTY OWNER: 22878 Canyon View Drive (Tract 42589, Lot 29 APN 8713-024-013) Diamond Bar, CA 91765 Billy Chung 17764 La Pasaita Court Rowland Heights, CA 91748 APPLICANT: Masum Azizi, AIA 1470 Jamboree Road, Suite 200 Newport Beach, CA 92660 SP/Laufenburger presented staff's report and recommended Planning Commission approval of Variance No. 2009-01, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. JULY 28, 2009 PAGE 4 PLANNING COMMISSION Chair/Torng commented that the Planning Director has the option of approving a 20 percent reduction and he asked if the applicant might consider a 20 percent reduction in the front setback (i.e., 24 feet) and a reduction in the rear yard setback from 25 feet to 21 feet. SP/Laufenburger stated that the applicant cannot build in the 25 foot area. It is a no -build easement and this option would reduce the back yard area. Chair/Torng stated that he was not intending to suggest this was a good option, only a potential option. There were no ex parte disclosures. Masum Azizi, AIA, stated that the reason for requesting the setback was to make the building as pleasing as possible to the neighbors and for the neighborhood by breaking up the mass by projecting the garage toward the street and setting the center of the building 10 feet back both for aesthetic purposes and to please the owner's design vision. In addition, with the avoidance of garage doors facing the street, he added details to make it possible for the owners to put in some green and colorful plants to maintain a more appealing streetscape. Chair/Torng asked if the applicant preferred the original 20 -foot option. Mr. Azizi responded yes, because the 24 feet option would increase the cost of construction because they would have to work with the slope to push the pool, etc. back. Mr. Azizi said the applicant tried to comply with the Planning Department's requirements to maintain the setback from the slope easement. SP/Laufenburger pointed out that the homes that were starred on the overhead were in opposition to the project's variance because the homeowners feel that because they have had to comply with the setback standards that the applicant should have to comply as well and do not feel that it is right to allow this home to encroach into the setback. Chair/Torng opened the public hearing. Steve, resident at 22888 Canyon View Drive, said his neighbors asked him to speak about this issue and convey to the Planning Commission that they welcome their new neighbor and want to preserve the harmony and integrity of the building site for the entire community. He and his neighbors like the project but do not want the massive building intruding into the street area. His neighbors spoke to Jerry Yeh who designed the 13 lots and said the houses were intended to be set back 40 to 70 feet. Mr. Yeh said the JULY 28, 2009 PAGE 5 PLANNING COMMISSION construction should be harmonious and parallel to preserve the architecture of the area. Steve reiterated that he and his neighbors have great respect for this beautiful design and would like for the Commission to carefully consider the setback issue for the good of the neighborhood. Chair/Torng asked SP/Laufenburger show the chart once again because the speaker referred to a 40-70 foot setback and asked her to once again explain the 34 and 20 foot issue. SP/Laufenburger pointed out on the drawing where the varying setbacks lie as measured from the edge of curb/street to the front of the house. The reason the setbacks vary so much is not because the applicant wanted a deep setback, it is because the applicant was forced into that setback because of where the building pad was located on the lot. And, the applicant can only build within the building pad envelope. So for example, the home with the 140 foot setback has a building pad that is set that far back from the street and the driveway is actually within a "no build" easement area. The building pads were placed within the existing grading to adapt to that issue which made some of the individual setbacks. The homes with the very large setbacks are a result of where the building sites were located. Of the 13 lots, this project has one of the only building pads that have a frontage that is right up against the street — there is no setback at all. The lot is only 105 feet deep so that when the 30 -foot front setback and the 25 foot rear setback are subtracted, the applicant is left with a 50 foot deep building envelope. Chair/Torng asked SP/Laufenburger to explain the calculation chart. SP/Laufenburger explained that the yellow line is the edge of the street/back of the curb; the green line is the white rail fencing that runs across all of the properties in "The Country Estates;" and the red line is the right-of-way easement. The measurement is taken from the right of way (red line) back 30 feet to the edge of building so that the house is set far enough away from the right-of-way line_ Many of the homes in the area are not that far back from the right-of-way line because the measurement was previously made from the street and not the right-of-way line. While it is 20 feet, it is actually 34 feet from the edge of curb back. Chair/Torng asked Steve if he had an understanding of the chart. Steve asked the square footage of the buildable site for this lot. It is not 40,000 square foot buildable site; it is roughly a 12,000 square foot buildable site. The contractor told him that the building should not exceed more than 10,000 square foot because the buildable site is about 12,000 square feet. The contractor said the home was to have been about 8,000 square feet which would meet the community's design. Chair/Torng asked if the speaker JULY 28, 2009 PAGE 6 PLANNING COMMISSION understood the key points about the setback. Steve responded he understood but that it was an apples and oranges comparison because he did not care whether the setback was 34 feet or 10 or 20 feet, there should be a judgment about what the setback should be. Chair/Torng said that some of the setbacks are deeper but some houses are 36 and 38 so this project is based on the same formula as those houses. The speaker's house, according to the chart, has a 46 foot setback so this house is not much different from the 36 and 38 foot setbacks. Chair/Torng asked SP/Laufenburger to again show the chart to Steve. Chair/Torng pointed out that staff used the same formula. From the street to the entry door it is about 50 feet. Chair/Torng asked SP/Laufenburger to show the chart again and pointed out that from the street to the front door it is about 54 feet. SP/Laufenburger responded to Chair/Torng that the numbers were measured from the GIS and the measurement was from the edge of the street to the portion of the structure nearest the street. When that was measured it went from the cul-de-sac bulb that starts the curve back to the front of the nearest portion of the house so it would be a much smaller setback than what it would actually appear to be because staff is using the shortest distance from the street to the house, not going to where the front door is or to the big wide portion of the front lawn. In viewing the home neighbors will see the big 40 -foot setback rather than the two smaller areas because the massing of most of the home sits further back. Chair/Torng asked Steve if he understood how staff is charting the measurements. From the data presented it appears to be correct. The key thing is that Steve understands how the City measures the setback and the difference is that this house (variance) is that this house would be setback 34 feet compared to the home that has a 36 foot setback. These are the figures that the Planning Commission will base its decision on and he hoped that Steve understood the calculations. He again explained the calculations using the slide to prove that the house is setback 34 feet — not 20 feet from the street to the closest point of the structure. Steve suggested that the Commission physically go to the property and measure the site. CDD/Gubman explained that GIS is the computerized mapping and geographic information program that staff uses at City Hall. The GIS aerials in the system are scalable so that by using the aerial photo measurements can be made from one point to another the actual distance. Itis not as accurate as using a tape measure so he could only conclude that the measurements would have some margin for error. Steve was not convinced that the measurement was correct and was still concerned that the original contractor said the setback distance should be 40 to 70 feet. JULY 28, 2009 PAGE 7 PLANNING COMMISSION Mr. Shang, 22868 Canyon View Drive, wanted to be sure the project was following the rules and he would be more comfortable with a larger setback but the house is beautiful. Mr. Azizi stated that the owner hired a professional survey engineer to conduct a survey and confirm the location of the centerline of the street and all of the setbacks. Chair/Torng asked if Mr. Azizi was saying that staff's measurements were accurate and Mr. Azizi responded that they were. The survey map was presented to the City and confirms the exact locations and measurements. The survey map was used to lay out the building on the site. Steve wanted the site measured for accuracy before the Commission made its decision. Chair/Torng closed the public hearing. C/Shah said the issue was the site lines and how the building would look in the neighborhood. This project is on the cul-de-sac and the buildings are not in one straight line. The issue is whether this building will be aesthetically pleasing. In order to accomplish that goal a few things need to be considered —the building pad and the setbacks. In this case the owner has asked for a variance. When one views a building it is viewed from the street. In this case he noticed that some of the homes, because of the building pad, vary in length from the street. This house happens to be 34 feet from the street. When one stands on a sidewalk and tries to guess at the appearance of two feet it is difficult. He understood the neighbors' concerns. Given the information provided by staff, he did not believe that aesthetically, the structure would look bad. The footprint of the house is very well designed by the architect and it is 40 feet six inches deep from the face of the curb to the front side. Only a portion of the house comes out and if the City were to ask the applicant to move the house as little as two feet, it would be a very expensive proposition. When the designer laid out the ,footing and foundation he considered the grade and contours and worked with the terrain. He asked the Commission to consider not asking the owner to move the structure because it would not make any difference aesthetically. If the Commission is legally allowed to approve a variance he highly recommended this variance be approved because he saw nothing that would preclude staff's recommendation. Aesthetics is not a problem, irregular view is not a problem and there is no visual impact. JULY 28, 2009 PAGE 8 PLANNING COMMISSION Chair/Torng agreed with C/Shah. He hoped the neighbors would understand how the measurements were derived and felt it would be unfair and costly to ask the homeowner to move the home back because this home is on a cul- de-sac and the setback is actually 34 feet to the front entry. C/Nolan moved, C/Shah seconded, to approve Variance No. 2009-01, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nolan, Shah, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lee, VC/Nelson Chair/Torng read the statement regarding appeal rights to the City Council. 8.2 Development Review No. 2009-02 — Under the authority of DBMC Section 22.48, Sanchez Recycling submitted a request to establish and construct an email collections recycling facility. Small collections facilities provide household recycling services. The proposed facility operated by an on-site attendance, and will only accept glass, metal or plastic containers, paper and reusable items which are stored in large containers. The containers are rolled away to be emptied and are replaced by empty containers. The subject property is zoned C-2 (Community Commercial) with an underlying General Plan designation of General Commercial. Approval of a Development Review is required to establish email collections recycling facilities uses in a C-2 zone. PROJECT ADDRESS: PROPERTY OWNER: APPLICANT: 21080 Golden Springs Drive (Diamond Creek Village) Diamond Bar, CA 91765 Lakeview Village Corporation 12901 Harbor Boulevard, Suite A-5 Garden Grove, CA 92840-5830 Sanchez Recycling 1138 South Shawnee Drive Santa Ana, CA 2704 PT/Tobon presented staff's report and recommended Planning Commission approval of Development Review No. 2009-02, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. JULY 28, 2009 PAGE 9 PLANNING COMMISSION There were no ex parte disclosures. Chair/Torng asked which location would provide a safer location and PT/Tobon responded that the green location has parking spaces that are closer to the location. She routed plans to the Sheriff's Dept. for review and both locations would be acceptable from a security standpoint. C/Nolan said she drove by the site, drove around the back and found that with location 2 it was a loading dock area and asked if there were any concerns about safety regarding truck traffic. PT/Tobon responded that there are no trucks that currently load in that area. C/Nolan pointed out that there is a truck in the photo presently being viewed. C/Shah felt Location 1 was closer to the street and more convenient to in and out traffic. Location 2 has a potential conflict with truck traffic. C/Nolan disclosed that she drove by both sites. Chair/Torng opened the public hearing. There was no one present who wished to speak on this item. Chair/Torng closed the public hearing. C/Shah moved, C/Nolan seconded, to approve Development Review No. 2009-02 for Location 1, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nolan, Shah, Chair/Torng NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lee, VC/Nelson 9. PLANNING COMMISSIONER COMMENTSIIN FORMATIONAL ITEMS: C/Shah congratulated staff on a very good job on these projects tonight, especially with respect to Item 8.1. Chair/Torng agreed with C/Shah that staff did a very good job in presenting the projects tonight because without staff's analysis on Item 8.1 it might have been very difficult for the Commission to make its decision. He also thanked staff for tonight's study session EIR review of Site D. JULY 28, 2009 PAGE 10 PLANNING COMMISSION 10. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future projects. CDD/Gubman reminded the Commission that the Site D Public Forum was scheduled for Monday, August 3 in the Heritage Park Community Room. The Commissioners are invited to be in the audience. This is not a noticed meeting. There will be no public hearing and no decisions will be made. This is an opportunity for the public to provide comments in addition to sending their comments in writing. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 8:13 p.m. The foregoing minutes are hereby approved this 28th day of August, 2009. Attest: Respectfully Submitted, . "Ktwx G re u n Community Development Director ony Torng, Cha' an CITY OF DIAMOND BAR Agenda No. 6.3 MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 Copley Drive Diamond Bar, CA 91765 JULY 30, 2009 CALL TO ORDER: Vice Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:01 p.m. at Diamond Bar City Hall in Conference Room B, 21825 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners: Benny Liang, Ruth Low, Ted Owens, Vice -Chairman Dave Grundy Absent: Chairman Herndon was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; and Marcy Hilario, Senior Administrative Assistance. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda. RS/Murphey stated that the baseball picnic starts at 11:30 a.m. on Saturday, August 15th and presentations will be made about 12:00 noon. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the June 25, 2009 Regular Meeting. C/Low moved, C/Owens seconded, to approve the June 25, 2009 regular Meeting Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Liang, Low, Owens, VC/Grundy None Liang Chair/Herndon 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RS/Murphey JULY 30, 2009 PAGE 2 P&R COMMISSION 2.2 PARKS REPORT — PMS/Jordan 2.3 CIP Projects — CSD/Rose 1. Sycamore Canyon Trail — Phase III — Award of Contract by City Council scheduled for August 4th with construction to commence right after Labor Day. 2. Sycamore Canyon Park Trail — Phase IV 3. Sycamore Canyon Park Building ADA Retro -fit — Phase IV 4. Washington Street Mini -Park Design. 2.4 PARKS MASTER PLAN UPDATE - Ron Hagan and Jeff Scott, Matlock & Associates. Mr. Hagan asked for questions and comments during the Power Point presentation. The document presented to the Commission is the Executive Summary portion which is one of six documents that make up the Master Plan. The Master Plan will also be on a CD in PDF format for viewing. The Executive Summary is divided into several sections 1 ) Introduction, 2) Planning Section, 3) Needs Assessment, 4) Policies and Guidelines and 5) Recommendations and Strategies. The priorities at the end of the Executive Summary have been divided into 1) Urgent Priorities; 2) Needed but not Urgent Priorities, and 3) Desired Priorities if funding can be determined. These will be reworked over the next month during the public review process. This is the first iteration based on the project team's exercises. The Executive Summary is a working document that can be used for meetings by referring to specific sections being discussed. The graphics have not been included and instead plan to create a custom and unique document for D.B. that would be a true working document. The Master Plan contains an entire section on all City parks. Each park is shown with its current amenities, the location, photographs, etc. and then on the next page, the recommendations for that park with the strategies, costs and funding sources listed on the opposite page. When individuals are attending a meeting involving parks, for example, the park document can be removed from the Executive Summary and taken to the meeting. The last document in the Parks Master Plan is the Maintenance Standards for all of the parks, medians, etc. CSD/Rose stated that the Maintenance Standards portion of the plan will not be adopted as part of the Parks Master Plan and will constitute a working document for staff. The Parks Standards and Maintenance Standards came from a variety of sources. Mr. Hagan responded to C/Low that the City had some standards and the project team reviewed the Parks Standards through California Parks and Recreation and through the National Recreation of Parks Association. CSD/Rose responded to C/Low that the Park Standards are already public record held by the City Clerk because it is part of the contract that is awarded to the maintenance contractor. JULY 30, 2009 PAGE 3 P&R COMMISSION Mr. Hagan said the process to date has been information gathering, research and analysis for the past six months. He visited every existing park and school site for evaluation in order to formulate the list of technical improvements such as the recommendations for meeting the Americans with Disabilities Act; looked at the conditions of the parks and determined what would need to be replaced and or upgraded. There has been community input, they have completed a demand and needs assessment and now have the Draft Master Plan that is ready for public review. The project team met monthly for the past six to eight months to complete a number of exercises to give input into the process. Some of the planning concept issues came out of the demographics study, the surveys that were completed and the stakeholder interviews. A key issue is that D.B. is a desirable place to live and is known as a "bedroom" community. D.B. has experienced considerable growth during the past 30 years and will continue to have some growth although it will not be as rapid as the last 20 years. There has been a remarkable growth within the Asian population which will most likely continue. Current population is a majority of young families but over the next 20 years there will be an increase in the senior population because turnover of properties in D.B. is far less than in other cities, Schools play an important role in education as well as recreation and D.B. is very dependent upon schools for fields and space for recreational activities. Schools provide cultural and recreational opportunities and work with non -profits, the YMCA and so forth to provide recreational services and activities. As a result, a number of tools were included in the demands and needs assessment. The City held a kickoff general public input workshop and conducted a number of exercises to determine what was important and worked with a number of groups, conducted a citywide community phone survey (the one statistically valid community input tool with a 95 percent accuracy rate to reflect the desires of the community and what the community would react to) did a sports group questionnaire, conducted a focus survey for senior citizens groups in Mandarin and English, and conducted park site and facilities visit intercepts (talked to users on site). The phone survey revealed 75 percent of the households in D.B. have visited a City Park or trail within the past year; 33 percent visited a local school for recreational, cultural and non -educational activities; 25 percent visited school sites outside of the City for recreation purposes. Residents most frequently get their information about Parks and Recreation activities (almost 40 percent) from the Diamond Bar Weekly News. About a quarter of the community gets its information from the Community Recreation Guide. Mr. Hagan reported that 94 percent of residents said they were satisfied with the current level of park, trail and facilities maintenance provided by the City, an extremely high satisfaction rate. Most cities are fortunate to get in the 70-80 percent range. The downside with that kind of satisfaction rate is difficult to maintain, especially in difficult economic times. Walking, hiking and jogging was the number one activity with 65 percent of the residents indicating they participate in those activities on a regular basis. So that information provides justification for the trails recommendations, the lighted walkways in the parks, trail systems within JULY 30, 2009 PAGE 4 P&R COMMISSION new parks, etc. The most requested programs and activities included health and fitness classes, library programs, social activities, citywide events and fee based programs specifically targeted toward seniors, adults, teens and children. Some funding will be traditional and others may be packaged under a park fund issue or facilities district if the intent is to go out to the public for funding sources. Half of the residents said they would support at tax issue of $148 per year and about half said they would support a tax issue of $118. At a tax issue of $88 the yes vote increased to almost two thirds and under $60 a two-thirds vote for a bond would be pretty certain. According to the analysis, the City could adopt a facilities district for up to about $150 if the right combination of improvements were offered to the community. Mr. Hagan continued his report stating some of the key issues from the sports groups questionnaire and focus groups were that almost 4,000 (nearly 50 percent) youth 15 years of age and under participate in D.B. youth sports programs. Groups are satisfied with field maintenance for parks and were not satisfied with field maintenance at some of the schools. Groups are satisfied with school maintenance at Lorbeer Middle School that is City maintained. There are conflicts among the groups (soccer, baseball, softball) because given the lack of available field space fields have to be multi-purpose and because they are volunteer organizations coaches do not necessarily tend to follow their assigned field space and will go out and try to bully their way onto fields. While it would be nice to have dedicated facilities it would be impractical from a land use and cost standpoint. Another problem is that fields tend to be used on a year `round basis which causes significant maintenance issues. Groups want dedicated facilities and all would like a site for tournament play (sports complex). In order to accommodate tournament play cities must have a minimum number of fields that include support amenities such as concession stands, parking, restroom facilities, vendor and sponsor facilities, etc. All groups requested lighted fields — particularly for practice. Practices generally take place during evening hours and with the time changes it is difficult to complete an entire practice session without lighting. Mr. Hagan stated that with respect to the Senior Citizen focus they learned that about 76 percent of the seniors participate in city and senior activities once a week or more often. Twenty-six percent of the senior's surveyed reported that they visit the library at least once a month. The Friends of the Library said their major constituency during the day is seniors and after 4:00 p.m., teens. Forty-four percent of seniors responded that they access the Internet more than once a week and the computer classes for seniors have waiting lists so it is evident that there is a need for more space for computer classes. 350 seniors were surveyed and about 47 percent participate in D.B. Senior Club activities; 16 percent participate in Diamond Age Seniors; 15 percent in Evergreen Seniors; less than one percent in Sunshine Seniors and 21 percent participated in City (non -club) programs. JULY 30, 2009 PAGE 5 P&R COMMISSION Mr. Hagan reported that the Demand and Needs Analysis was divided into short-term needs and long-term needs. The short-term needs include 1) trail improvements for hiking and exercise, 2) sports field improvements including infield conditioning, lights and restrooms, and 3) tot lot improvements to neighborhood parks and ADA improvements for neighborhood parks. The long-term needs include 1) additional space for recreation programming for seniors, teens and youth, 2) additional lighted baseball, soccer, football and multi-purpose fields, 3) completion of the Trails Master Plan, 4) additional picnic facilities, walkways and open space, 5) possible future park acquisitions to preserve open space and to acquire additional park land to meet the standard of 3 acres per 1000 population, and 6) Park Security Measures, Mr. Hagan outlined the following strategies: Short-term trail needs — the Master Plan contains recommended improvements for the Peterson Park Trail, Pantera Park Trail, Sycamore Canyon Park Trail, Summitridge Park Trails, and the Larkstone Trail. These improvements can be accomplished through the annual CIP program and some are already scheduled. The long term trail needs include implementation of the Trails Master Plan. The Master Plan contains short term field improvements for improvements to Peterson Park, Sycamore Canyon Park, Pantera Park and Diamond Ranch High School. Diamond Ranch High School improvements include lighted batting cages and restroom facility as well as, Peterson Park and Sycamore Canyon Park some benches and bleacher improvements. The bigger issue with sports is the long-term need for additional lighted baseball, soccer, football, multi-purpose fields. The recommended option to accomplish this goal is to build sports complexes at Lorbeer Middle School and South Pointe Middle School. Previously, a task force recommended the City purchase a 60 -acre site to build a dedicated sports complex which is not realistic due to lack of 60 - acres of flat land and the money to buy such a large parcel. The second recommendation was to spread out over all of the park sites and school fields and make improvements to those throughout the City. The consultant found that the two middle schools offer a unique and realistic opportunity because they are the best sites that would accommodate lighted sports complexes. C/Owens asked if the consultant looked at Chaparral Middle School and Mr. Hagan responded they did but Lorbeer and South Pointe have better opportunities for lighting without impacting residential neighborhoods and can be used for parking as well. One problem with Lorbeer is that if the additional field was lighted another parking lot would have to be added to accommodate the uses. An alternative to putting in a parking lot is to share parking with Mt. Calvary. Mr. Hagan stated that another advantage is that the City has a maintenance agreement with Lorbeer and if the City were to enter into a contract with South Pointe there would be only two joint use agreements to deal with and two sports complexes to allocate rather than 10 elementary sites spread throughout the City. He said they were not ruling JULY 30, 2009 PAGE 6 P&R COMMISSION out doing improvements at the elementary schools because groups are currently using all of those sites. The consultant also looked at possible collaboration between Pony League and the YMCA and Lanterman facilities. Pony League is interested in lighting their fields and they are interested in a joint use agreement with the City that would allow them to pick up two new baseball fields and soccer fields on this site and a parking lot could be included by sharing the Lanterman facility. What complicates this issue is that the City owns none of this property and some kind of dedication or lease/leaseback would have to take place in order to do any kind of bond financing for these improvements. The YMCA intends to move forward with its master plan whether or not the City moves forward with its master plan. Obviously the best scenario for the Y is if the City vacates the end of Sunset Crossing and the City is attempting to get the Y on board with the City's Master Plan so that down the line if the City could work with the Pony League it would benefit both entities. Mr. Hagan said there were two specific plans for tot lot improvements 1) for Paul C. Grow Park and one for Maple Hill Park and conceptual plans for the tot lot improvement at Longview and other mini parks. His firm also conducted an ADA analysis for Maple Hill, Longview, Silvertip, Washington Street and Lorbeer Middle School. The Summitridge conceptual master plan for the highest and best use of the site includes long-term recommendations for a number of facilities if funding can be secured. If Lorbeer and South Pointe projects can be implemented, the sports uses are removed from the lower area of Summitridge which could enable development of a new facility for seniors, teens and youth that would complement the Diamond Bar Center. In addition, the concept plan includes a circular parking structure that would be built into the bank. Parking is a premium at the Diamond Bar Center and if there is a simultaneous event, parking becomes impossible. In addition, the ingress/egress would be changed and the pad next to the Diamond Bar Center has been preserved for possible future development (Library, new City Hall site, etc.) Another structure would contain a gymnasium, a teen center area with classrooms, fitness center, lounge, restrooms and a dedicated senior center for senior activities that would include a senior lounge, more classroom space, a new computer center and a new facility that could be divided up into three smaller rooms or remain as one large multi-purpose room. Cooking classes were a big request so a kitchen was included and cooking classes could be held on the site. There is a high priority need for citywide special events and the team looked at putting an amphitheater on the site but felt it was too close to the neighborhood and too narrow for large events. Summitridge appeared to be the only location in the City that would satisfy all of the future space needs. The parking structure is suitable to the topography and the top of the structure would be level with the Diamond Bar Center. By making it round it could be nicely blended into the site and complement the Diamond Bar Center. JULY 30, 2009 PAGE 7 P&R COMMISSION VC/Grundy asked C/Low to explain why she felt the Summitridge Park plan was not a good plan. C/Low said she saw Summitridge Park as one of the last open spaces in D.B. with wonderful vistas. A big parking structure in the area offends her sensibility and seems to be too much concrete and steel in that small park. The Pony League proposal or use of Site D would seem to be more appropriate. Mr. Hagan agreed that it would make Summitridge the most active facilities park in D.B. There is still a lot of open space with the trails system and all of those vistas being maintained. There is already heavy use in the area with the two sports groups. There is a need for this building somewhere in the City. A number of sites were considered and there might be a possibility that during future development of the Tres Hermanos area or the Aera area such a facility could be included. One problem is that one is on the very eastern side of town and the other is on the very southern tip of town whereas Summitridge is in the middle of D.B. and very accessible. CSD/Rose talked about the golf course site serving the purposes but that did not come to fruition. Mr. Hagan said he too included analysis of the golf course site. Mr. Hagan continued stating that other strategies include a building expansion at Sycamore Canyon Park for summer day camp; development of a proposed Pantera wildlife meadow. If the City could find a location to relocate the parks maintenance yard that is currently housed at Sycamore Canyon Park it would open the area to outdoor recreation that could incorporate a wildlife meadow area that would invoke both an active and passive area. The Girl Scout group was very interested in this site and wanted a small rock area to hold their ceremony and meadow areas for scouting activities. This could also be a possible site for a dog park. There is a master plan for the Maple Hill area that would include an expansion of the pool, locker room facilities, splash pool area, and a senior and team programmable space for the Y to run the program. D.B.H.S. has adopted a new 25 -year master plan that includes building a triple -wide gymnasium and a parking structure where the tennis courts are currently located with tennis courts on top of the parking structure. The concern is paying for long-term maintenance with budget concerns with the state and the schools. Eventually the construction will be completed and the City can share the pool facility with the school. D.B.H.S. is also looking to revamp their library and triple the size of their media center which should help the City because the school is interested in a joint agreement with the City to allow the City to supervise the programs at night to provide public access to the media center. CSD/Rose said there is nothing in the Master Plan that sets aside a location for a dog park and Mr. Hagan mentioned that would be an alternative for Pantera Park. The City is waiting for public input to determine whether there is sufficient interest in having a dog park. Mr. Hagan said it was difficult to put in a dog park when 70 percent want gymnasiums and classroom space and only one percent have an interest in a dog park and that is why the plan does not include a specific recommendation for a dog park. JULY 30, 2009 PAGE 8 P&R COMMISSION Mr. Hagan said that additional strategies include recommendations for picnic facilities, walkways and open space at Peterson Park, Maple Hill, Ronald Reagan Park, Heritage Park, Starshine, Longview, Silvertip, etc. In the parks section each park has listed what improvements need to be done. Some of the desired park projects include security measures. Slope landscaping improvements are also desired if funding can be obtained. The Master Plan also contains a section for "Site Acquisition Opportunities." There are a couple of sites near Clear Creek Canyon East and Clear Creek Canyon West that could possibly accommodate neighborhood park sites and there is open space in Morning Canyon that could be preserved. If they are not preserved it is likely that when the economy turns around they would likely be developed because these sites are currently zoned (R) Residential. Mr. Hagan said that he would be changing some of the recommendations for Peterson Park to address the need for picnic shelters and a new concession/restroom facility and expansion of the tot lot. Mr. Hagan summarized that there were a number of outcomes that were requested from the Master Plan. Instead of seven working documents there will be six plus one staff document for maintenance standards that will provide the Parks Master Plan updates through the year 2020, a priority CIP plan with the estimated costs for all of the improvements previously discussed, the Trails Master Plan update with the trails map, youth and senior program recommendations, athletic facilities needs for the next decade with possible site acquisitions, ADA recommendations, Summitridge Park conceptual master plan, the tot lot specific plan for Paul C. Grow Park and Maple Hill Park and maintenance standards for facilities (a separate document). Mr. Hagan said that after tonight's meeting there will be a public presentation and comment on August 8. The first public review meeting will include graphics for all sites; there will be a second public input meeting on September 12; in the fall the document will come back to the Parks and Recreation Commission, the Planning Commission and ultimately the Council for review, recommendation for adoption and consideration. He urged the Commissioners to review the CD and document and get their comments back to CSD/Rose so that they can be addressed at the next Parks and Recreation Commission meeting. VC/Grundy went over the process and said that if Commissioners had any major issues with the plan they should be put on the table now to give the consultant time to resolve those issues. C/Low reiterated her issue with the Summitridge recommendations. VC/Grundy asked how the Commission wanted to deal with that issue. CSD/Rose asked if the previous plan was available for consideration. Mr. Hagan reviewed the previous plan that created passive areas that could be active during event time. As the plan made its way through the project team the only logical place for the facility was Summitridge Park because it complemented the Diamond Bar Center and would fit on the pad. C/Low reiterated her concern that there is a major trail in the area and felt an activity center JULY 30, 2009 PAGE 9 P&R COMMISSION would not complement the open space/passive park concept. CSD/Rose suggested introducing the two options for the public meeting to get feedback to test both concepts and find out what kind of reaction the public has. 2.5 Trails Master Plan Update — Subcommittee next meets on Saturday, August 8th from 11:30 a.m. to 1:30 p.m. in the Diamond Bar Center Pine Room — lunch will be provided and there will be a review of the Draft document. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang said the Parks Master Plan presentation was great and was very thorough. C/Low believed the project team did a great job on the Parks Master Plan and while she was opposed to the recommendations for Summitridge, it was an overall good plan. She understood the challenges of putting together a conceptual plan. C/Owens said it was one of the better Master Plan offerings he had heard and felt the consultant and project team did a great job. He asked if the Commissioners should be present when the item was brought to the City Council and CSD/Rose responded yes, that it was a good idea for the Commissioners to be present. VC/Grundy said it was too early to tell about the impact of the state's budget cuts and how it might affect the Master Plan. CSD/Rose said there is no significant impact to the City at this time. VC/Grundy asked if there was any further news regarding the proposed NFL Stadium and CSD/Rose responded that pending lawsuits were holding up the development and that part of the Parks Master Plan funding would come from the project. VC/Grundy felt the Parks Master Plan was a job well done and thanked the consultant and staff for their efforts. ADJOURNMENT: C/Low moved, C/Owens seconded to adjourn the meeting. With no further business before the Parks & Recreation Commission, VC/Grundy adjourned the meeting at 8:45 p m. Respectfully Submitted, /s/ Bob Rose BOB ROSE, SECRETARY Attest: /s/ Lew Herndon CHAIRMAN LEW HERNDON Agenda # 6.4 Meeting Date: September 15, 2009 CITY COUNCIL AGENDA REPORT ��cortM� g 4 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manae --1-P TITLE: Ratification of Check Register date August 27, 2009 through September 9, 2009 totaling $862,363.76. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $862,363.76 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated August 27, 2009 through September 9, 2009 for $862,363.76 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Financ6 10irector Assistant City Manager Attachments: Affidavit and Check Register — 08/27/09 through 09/09/09. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated August 27, 2009 through September 9, 2009 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $659,407.51 Community Organization Support Fd $500.00 Prop A - Transit Fund 140,895.18 Int. Waste Mgt Fund 3,042.32 AB2766 - Air Quality Fd 7,000.00 Park & Facility Imp Fund 5,200.00 CDBG Fund 2,956.05 LLAD 38 Fund 14,753.66 LLAD 39 Fund 13,355.03 LLAD 41 Fund 6,080.80 Capital Improvement Projects Fund 9,173.21 $862,363.76 Signed: Linda G Magn s Finance Director City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/3/2009 09 -PP 18 PAYROLL TRANSFER P/R TRANSFER-09/PP 18 001 10200 158,893.23 $170,015.84 9/3/2009 86422 PAYROLL TRANSFER P/R TRANSFER-09/PP 18 112 10200 6,609.24 $122.00 9/3/2009 PAYROLL TRANSFER P/R TRANSFER -09/1313 18 115 10200 2,982.32 9/3/2009 86427 PAYROLL TRANSFER P/R TRANSFER-09/PP 18 125 10200 1,531.05 $510.00 8/27/2009 1 86421 JA AMERICAN SELF STORAGE RENTAL -STORAGE #2153 1 0014090 1 42140 1 259.001 $259.00 8/27/2009 1 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 09-648 001 23010 570.00 8/27/20D9 1 86422 A AMERICAN SELF STORAGE RENTAL -STORAGE #2303 1 0014070 1 46230 1 122.00 $122.00 8/27/2009 86423 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 09-643 001 23012 380.00 $1,720.00 8/27/2009 1 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 09-648 001 23010 570.00 8/27/2009 86426 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 09-648 001 23012 190.00 $1,666.50 8/27/2009 ADVANTEC CONSULTING ENGINEERS INC ENG SVCS -JUN 09 0015554 44520 580.00 8/27/2009 86424 AHMED FACILITY REFUND -DBC 001 23002 500.00 $429.00 8/27/2009 1 ISABIHA SABIHA AHMED PROPERTY DAMAGE -DBC 001 36615 -71.00 8/27/2009 86425 AJAX SIGN GRAPHICS INC. INAMEPLATE-GENERAL 0014090 1 41200 1 21.971 $21.97 8/27/2009 AMERICOMP GROUP INC PRINTER MAINT-JULSEPT 0014070 45000 94.75 8/27/2009 1 86426 JALLIANT INSURANCE SERVICES INC ISPCL EVENT INS -CONCERTS 1 0015350 1 45305 1 1,666.50 $1,666.50 8/27/2009 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 45000 283.16 8/27/2009 1 86427 AMERICAN PLANNING ASN IMEMBERSHIP DUES-GUBMAN 0015210 1 42315 1 510.001 $510.00 8/27/2009 86428 AMERICOMP GROUP INC PRINTER MAINT-JUL-SEPT 0014070 45000 1,487.50 $2,128.77 8/27/2009 AMERICOMP GROUP INC PRINTER MAINT-JULSEPT 0014070 45000 94.75 8/27/2009 86430 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 45000 263.36 $60.00 8/27/2009 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 45000 283.16 8/27/2009 1 86429 JAMERITECH BUSINESS SYSTEMS INC RICOH COPIER MAINT-JUL 0014090 1 42100 1 1,022.371 $1,022.37 8/27/2009 ARCHITERRA DESIGN GROUP INC CONSTRUCTION-SYC CYN PK 2505310 R46415 502.50 8/27/2009 1 86430 ICHRISTINE ANN ANGELI ICONTRACT CLASS -SUMMER 1 0015350 45320 1 60.DCI $60.00 8/27/2009 86431 ARCHITERRA DESIGN GROUP INC CONSTRUCTION-SYC CYN PK 2505310 R46415 256.00 $815.09 8/27/2009 ARCHITERRA DESIGN GROUP INC CONSTRUCTION-SYC CYN PK 2505310 R46415 502.50 8/27/2009 ARCHITERRA DESIGN GROUP INC CONSTRUCTION-SYC CYN PK 2505310 R46415 56.59 Page 1 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name JARMI1O Transaction Description Fund/ Dept Acct # Amount Total Check Amount 8/27/2009 86432 NEWSPAPER & PR AD -PUBLIC MTG 8/1 0015310 44000 150.00 $150.00 8/27/2009 86433 1 BARRETT HALCROMB FACILITY REFUND -DBC 1 001 1 23002 1 350.00 $350.00 8/27/2009 BUSINESS TELECOMMUNICATION SYS INC. PH.MAINT-I.T. 0014070 42125 253.75 8/27/2009 86434 IRICK BETACOURT PROF.SVCS-SAFETY VIDEO 1 0014095 1 44000 1 524.001 $524.00 8/27/2009 DIAMOND BAR HAND CAR WASH CAR WASH -ROAD MAINT 0015554 42200 59.98 8/27/2009 1 86435 IJOHN E BISHOP ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 66.001 $66.00 8/27/2009 1 86436 IBLACKBOARD CONNECT INC CONNECT CTY SVCS -09/10 1 0014440 1 44000 1 38,709.97 $38,709.97 8/27/2009 86437 BUSINESS TELECOMMUNICATION SYS INC. PH. MAINT SCALA SYS 0014070 42125 351.81 $972.25 8/27/2009 BUSINESS TELECOMMUNICATION SYS INC. PH.MAINT-I.T. 0014070 42125 253.75 8/27/2009 86439 BUSINESS TELECOMMUNICATION SYS INC. PH.MAINT-I.T. 0014070 42125 366.69 $500.00 8/27/2009 1 86438 CALIFORNIA PLANNING & DEV REPORT IMEMBERSHIP DUES-GUBMAN 0015210 1 42320 1 238.001 $238.00 8/27/2009 CDW GOVERNMENT INC. SUPPLIESAT. 0014070 41200 185.92 8/27/2009 1 86439 IDIANA CAZESSUS 1FACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 8/27/2009 86440 CDW GOVERNMENT INC. COMP SOFTWARE-I.T. 0014070 46235 1,480.28 $2,761.20 8/27/2009 CDW GOVERNMENT INC. SUPPLIESAT. 0014070 41200 185.92 8/27/2009 86442 CDW GOVERNMENT INC. COMP MAINT-I.T. 0014070 42205 1,095.00 $11,658.45 8/27/2009 86441 ISTEVE CHAN IFACILITY REFUND-PANTERA 1 001 1 34780 1 120.00 $120.00 8/27/2009 DIAMOND BAR HAND CAR WASH CAR WASH -COMM DEV 0015310 42200 158.86 8/27/2009 1 86442 ICOMPUCOM ICOMP MAINT-17. 1 0014070 1 42205 1 11,658.451 $11,658.45 8/27/2009 DIAMOND BAR HAND CAR WASH CAR WASH -ROAD MAINT 0015554 42200 59.98 8/27/2009 1 86443 ID & J MUNICIPAL SERVICES INC PROF.SVCS-INSPECTION 1 2505310 1 R46415 1 900.001$900.00 8/27/2009 1 86444 ICAROL DENNIS PROF.SVCS-SS/CC MIN 1 0014030 1 44000 1 275-001$275.00 8/27/2009 86445 DIAMOND BAR HAND CAR WASH CAR WAS H-NGHBRHD IMP 0015230 42200 23.98 $255.81 8/27/2009 DIAMOND BAR HAND CAR WASH CAR WASH -COMM DEV 0015310 42200 158.86 8/27/2009 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 12.99 8/27/2009 DIAMOND BAR HAND CAR WASH CAR WASH -ROAD MAINT 0015554 42200 59.98 8/27/2009 1 86446 IDIAMOND BAR INTERNATIONAL DELI JMTG SUPPLIES -4 CORNERS 10014090 1 42325 1 290.001 $290.00 Page 2 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 8/27/2009 86447 DIVERSIFIED PRINTERS PRINT SVCS -FALL REC 0014095 44000 7,707.74 $7,707.74 8/27/2009 1 86448 JEDUTAINMENT ARTS ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 270.001 $270.00 8/27/2009 86449 SERGIO GARCIA FACILITY REFUND -DBC 001 23002 500.00 $466.00 8/27/2009 1 SERGIO GARCIA PROPERTY DAMAGE 001 36615 -34.00 8/27/2009 86450 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 38 1385538 44000 1,395.80 $4,187.39 8/27/2009 1 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 39 1395539 44000 1,395.80 8/27/2009 86456 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 41 1415541 44000 1,395.79 $148.75 8/27/2009 86451 PAUL GHOTRA FACILITY REFUND -DBC 001 23002 200.00 $599.00 8/27/2009 1 PAUL GHOTRA FACILITY REFUND -DBC 001 23002 500.00 8/27/2009 86456 PAUL GHOTRA PROPERTY DAMAGE 001 36615 -101.00 $148.75 8/27/2009 1 86452 IGO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 1 001 1 23005 1 4,500.00 $4,500.00 8/27/2009 1 86453 HARDY & HARPER INC SIDEWALK MAINT-JUNE 09 0015554 45502 1 65,420.27 $77,205.60 8/27/2009 1 HARDY & HARPER INC SIDEWALK MAINT-JUNE 09 0015554 45506 1 1 11,785.33 8/27/2009 86454 HINDERLITER, DE LLAMAS & ASSOCIATES CONTRACT SVCS -3RD QTR 0014090 44010 900.00 $5,527.05 8/27/2009 HINDERLITER, DE LLAMAS & ASSOCIATES AUDIT SVCS -SALES TAX 1ST 0014090 44010 4,627.05 8/27/2009 1 86455 IQUINN IKEDA IFACILITY REFUND -DBC 1 001 1 23002 1 100.00$100.00 8/27/2009 1 86456 JINLAND VALLEY DAILY BULLETIN ILEGAL AD-P/H IMPOUND FEES 10014030 1 42115 1 148.751 $148.75 8/27/2009 1 86457 JINTERNATIONAL PROTECTIVE SVCS INC. CROSSING GUARD SVCS -APR 1 0014411 1 45410 1 8,168.161 $8,168.16 8/27/2009 1 86458 IJOBS AVAILABLE AD -SR PLANNER 1 0014060 1 42115 1 183.601 $183.60 8/27/2009 1 86459 INABA KAR IRECREATION REFUND 1 001 1 34780 1 136.001 $136.00 8/27/2009 86460 1 BADIA KHAZAAL 1FACILITY REFUND -DBC 1 001 123002 1 100.001 $100.00 8/27/2009 86461 LANDS' END BUSINESS OUTFITTERS ISTAFF SHIRTS 1 0014095 1 41400 1 1,512.751 $1,512.75 Page 3 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 8/27/2009 86462 EILEEN LEE CONTRACT CLASS -SUMMER 0015350 45320 36.00 $36.00 8/27/2009 j 86463 ILEIGHTON & ASSOCIATES, INC. JGEOTECH REVIEW-SYC CYN 1 2505310 1 46415 1 307.501 $307.50 8/27/2009 86464 LEWIS ENGRAVING INC. ENGRAVING SVCS -CITY TILE 0014090 42113 19.76 $39.52 8/27/2009 LEWIS ENGRAVING INC. ENGRAVING SVCS -CITY TILE 0014090 42113 1 19.76 8/27/2009 86465 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -DEC 08 0015510 45530 1,234.76 $6,458.28 8/27/2009 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -MAR 09 0015510 45530 939.48 8/27/2009 86467 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -APR 09 0015510 45530 1,694.61 $157.30 8/27/2009 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -MAY 09 0015510 45530 2,589.43 8/27/2009 86466 1 LOS ANGELES TIMES ISUBSCRIPTION RENEWAL 1 0014090 1 42320 1 312.001 $312.00 8/27/2009 METROLINK CITY SUBSIDY-JUL 09 1125553 45535 17,966.73 8/27/2009 86467 IMANAGED HEALTH NETWORK SEPT 09 -EAP PREMIUMS 1 001 1 21115 1 157.301 $157.30 8/27/2009 86468 IMATLOCK ASSOCIATES INC CONSTRUCTION-SYC CYN PK 1 2505310 1 R46415 1 1,891.741 $1,891.74 8/27/2009 1 86469 IMCE CORPORATION IVEGETATION CONTROL-JUL 1 0015558 1 45508 1 10,581.01 $10,581.01 8/27/2009 86470 METROLINK METROLINK PASSES-JUL 09 1125553 45533 75,244.27 $87,172.25 8/27/2009 METROLINK CITY SUBSIDY-JUL 09 1125553 45535 17,966.73 8/27/2009 86472 METROLINK METROLINK PASSES -RETURN 1125553 45535 -6,038.75 $78.75 8/27/2009 1 86471 IMINUTEMAN PRESS R & D BLUEPRINT IPRINT SVCS -ADA RETROFIT 1 2505310 1 46415 1 245.28 $245.28 8/27/2009 1ANGELITA MURILLO PROPERTY DAMAGE 001 36615 -68.00 1 8/27/2009 1 86472 IMOBILE RELAY ASSOCIATES INC IREPEATER SVCS -SEPT 08 1 0014440 1 42130 1 78.75 $78.75 8/27/2009 1 86473 IPATRICK MONTOYA ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 109.20 $109.20 8/27/2009 86474 ANGELITA MURILLO FACILITY REFUND -DBC 001 23002 500.00 $432.00 8/27/2009 1ANGELITA MURILLO PROPERTY DAMAGE 001 36615 -68.00 1 8/27/2009 1 86475 INORRIS REPKE INC IREHAB PROJECT-LYCOMING 12505510 1 46411 1 3,330.001 $3,330.00 8/27/2009 1 86476 1OFFICEMAX INC OFFICE SUPPLIES -GENERAL 1 0014090 1 41200 1 75.201 $91.69 Page 4 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date 1 Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 8/27/2009 86476... OFFICEMAX INC OFFICE SUPPLIES -GENERAL 0014090 41200 1 16.49 $91.69 ... 8/27/2009 86477 ORKIN PEST CONTROL INC PEST CONTROL SVCS -DEC 08 0015340 42210 63.22 $250.60 8/27/2009 I ORKIN PEST CONTROL INC PEST CONTROL SVCS -MAY 09 1385538 42210 60.64 8/27/2009 86479 ORKIN PEST CONTROL INC PEST CONTROL SVCS -MAY 09 1385538 42210 63.37 $145.00 8/27/2009 ORKIN PEST CONTROL INC PEST CONTROL SVCS -MAY 09 1385538 42210 63.37 8/27/2009 1 86478 IP F PETTIBONE & CO SUPPLIES -GENERAL 1 0014090 1 41200 1 209.95 $209.95 8/27/2009 I PYRO COMM SYSTEMS INC MAI NT SVCS -DBC 0015333 1 42210 199.42 8/27/2009 1 86479 IMARC POTTER IRECREATION REFUND 1001 1 34720 1 145.001 $145.00 8/27/2009 1 86480 PYRO COMM SYSTEMS INC INSPECTION SVCS -DBC 0015333 42210 415.00 $614.42 8/27/2009 I PYRO COMM SYSTEMS INC MAI NT SVCS -DBC 0015333 1 42210 199.42 8/27/2009 1 86481 1 REGIONAL CHAMBER OF COMMERCE ICONTRACT SVCS -SEPT 09 1 0014096 1 45000 1 1,000.001 $1,000.00 8/27/2009 86482 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES-MAY/JUN 1125553 45535 12,703.12 $15,319.41 8/27/2009 REGIONAL TAP SERVICE CENTER CITY SUBSIDY-MAY/JUN 1125553 45533 3,094.88 8/27/2009 86484 REGIONAL TAP SERVICE CENTER COMMISSION-MAY/JUN 1125553 45535 -478.59 $2,040.00 8/27/2009 1 86483 IREINBERGER PRINTWERKS PRINT SVCS -ENVELOPES 1 0014090 1 42110 1 435.47 $435.47 8/27/2009 1 86484 IFRANCIS SABADO ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 2,040.00 $2,040.00 8/27/2009 1 86485 IJAY SHAH FACILITY REFUND -DBC 1 001 1 23002 1 700.001 $700.00 8/27/2009 1 86486 JANITA SIMMONS SIGANOFF IRECREATION REFUND 1 001 1 34780 1 60.001 $60.00 8/27/2009 1 86487 ISKATE EXPRESS INC EXCURSION -DAY CAMP 1 0015350 1 42410 1 529.00 $529.00 8/27/2009 1 86488 ISO COAST AIR QUALITY MGT DISTRICT ILEASE-CITY HALL SEPT 1 0014090 1 42140 1 22,416.45 $22,416.45 8/27/2009 1 86489 IJESSICA SPITZER IRECREATION REFUND 1 001 1 34780 1 120.001 $120.00 8/27/2009 86490 TENNIS ANYONE CONTRACTCLASS-SUMMER 1 0015350 1 45320 1 8,101.101$8,101.10 8/27/2009 1 86491 ITHE COMDYN GROUP INC PROF.SVCS-GIS WK 8/14 10014070 1 44000 1 2,66 2.031 $2,662.03 Page 5 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 8/27/2009 86495 VERIZON CALIFORNIA SUPPLIES-SUMMITRIDGE PK 0015340 41200 1,025.05 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 8/27/2009 86492 ITHE ORANGE COUNTY REGISTER ISUBSCRIPTION RENEWAL 0014090 1 42320 1 240.841 $240.84 42125 0.21 8/27/2009 VERIZON WIRELESS -LA WIRELESS MODEM -CM 8/27/2009 86493 ITIME WARNER IMODEM SVCS -COUNCIL 0014010 1 42130 1 46.95 $46.95 WIRELESS MODEM -CM 0014030 42125 45.01 8/27/2009 8/27/2009 86494 ITIME WARNER IINTERNET SVCS-C/HALL 0014070 1 44030 1 327.011 $327.01 8/27/2009 86495 VERIZON CALIFORNIA SUPPLIES-SUMMITRIDGE PK 0015340 41200 1,025.05 $1,092.81 8/27/2009 1 JUPBEATINC UPBEAT INC USE TAX PAYABLE 001 1 20710 67.76 1 1 1 8/27/2009 86496 VANTAGEPOINT TRNSFR AGNTS-303248 8/27/09 -CONTRIBUTIONS 1 0014010 1 40080 1 2,663.221 $2,663.22 8/27/2009 86497 VERIZON CALIFORNIA PH.SVCS-DIAL IN MODEM 0014090 42125 79.86 $115.38 8/27/2009 1 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0015340 42125 1 35.52 1 1 1 8/27/2009 86498 VERIZON WIRELESS -LA CELL CHRGS-CMGR 0014030 42125 77.59 $256.16 8/27/2009 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014440 42125 43.33 1 1 8/27/2009 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014090 42125 0.21 8/27/2009 VERIZON WIRELESS -LA WIRELESS MODEM -CM 0014030 42125 45.01 8/27/2009 VERIZON WIRELESS -LA WIRELESS MODEM -CM 0014030 42125 45.01 8/27/2009 VERIZON WIRELESS -LA CELL CHRGS-LASD MODEM 0014411 1 42125 1 45.01 8/27/2009 86499 VERMONT SYSTEMS INC COMP MAINT-REC SOFTWARE 0014070 42205 4,874.00 $4,224.00 8/27/2009 IVERMONT SYSTEMS INC MEMO CREDIT 0014070 42205 1 1 -650.00 1 1 8/27/2009 1 86500 WALNUT VALLEY UNIFIED SCHOOL DIST IFACILITY RENTAL-JUL 09 0015350 1 42140 1 2,124.00 $2,124.00 8/27/2009 86501 WEST COAST ARBORISTS INC TREE MAINT-JUL 09 0015558 45509 19,483.65 $39,005.25 8/27/2009 WEST COAST ARBORISTS INC TREE WATERING SVCS-JUL 09 0015558 45510 1,005.00 1 1 8/27/2009 WEST COAST ARBORISTS INC TREE MAINT-JUL 09 0015558 45509 17,846.60 8/27/2009 WEST COAST ARBORISTS INC TREE WATERING SVCS-JUL 0015558 45510 670.00 8/27/2009 86502 1 PAUL WRIGHT jAfV SUPPORT -CC MTG 1 0014090 1 44000 1 300.001 $300.00 9/3/2009 86503 A & B BUS COMPANY INC BUSES -DAY CAMP JUL 1125350 45310 10,525.00 $17,975.00 9/3/2009 A & B BUS COMPANY INC BUSES -DAY CAMP AUG 1125350 45310 1 7,450.00 1 1 Page 6 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/312009 116,504 ARCHITERRA DESIGN GROUP INC SUPPLIES -RECREATION 0015350 41200 10.82 $19.37 9/312009 1 [LBERTSONS LBERTSONS SUPPLIES -SR PROG 0015350 41200 22.81 9/3/2009 86513 LBERTSONS MEMO CREDIT -RECREATION 0015350 41200 -14.26 $200.00 9/3/2009 86505 ARCHITERRA DESIGN GROUP INC CONSTRUCTION-SYC CYN 2505310 R46415 768.00 $988.03 9/3/2009 1 ARCHITERRA DESIGN GROUP INC CONSTRUCTION-SYC CYN 2505310 R46415 167.50 9/3/2009 86513 ARCHITERRA DESIGN GROUP INC CONTRUCTION-SYC CYN 2505310 R46415 52.53 $200.00 9/3/2009 1 86506 IKEITH ARNOLD FACILITY REFUND -HERITAGE 1 001 1 23002 1 50.001 $50.00 9/3/2009 86507 ARROWHEAD EQ RENTAL -DBC 0015333 42130 12.06 $61.59 9/3/2009 1 ARROWHEAD WATER SUPPLIES -DBC 0015333 41200 1 1 49.53 9/3/2009 86508 AT & T PH.SVCS-GENERAL 0014090 42125 29.78 $55.21 9/3/2009 1 AT & T IPH.SVCS-GENERAL 0014090 42125 1 25.43 1 9/3/2009 86509 AT&T MOBILITY CELL CHRGS-POOL VEH 0014090 42125 11.21 $33.63 9/3/2009 1 AT&T MOBILITY CELL CHRGS-POOL VEH 0014090 42125 11.21 9/3/2009 86513 AT&T MOBILITY CELL CHRGS-POOL VEH 0014090 42125 1 11.21 $200.00 9/3/2009 1 86510 IBENESYST 914109-P/R DEDUCTIONS 001 21105 1 691.071 $691.07 9/3/2009 86511 RICK BETACOURT PROF.SVCS-CONCERTS IN PK 0014095 1 44000 1,183.00 $3,045.00 9/3/2009 1 IRICK BETACOURT IPROF.SVCS-CONCERTS IN PK 0014095 1 44000 1,862.00 9/3/2009 1 86512 ICALIFORNIA, CONTRACT CITIES ASSOC. ICCCA MTG-CMGR 1 0014030 1 42325 1 26.751 $26.75 9/3/2009 1 86513 ICALVARY GOLDEN SPRINGS IFACILITY REFUND -MAPLE HLL 1001 1 23002 1 200.001 $200.00 9/312009 1 86514 JAKIKO CALVERA IFACILITY REFUND-SYC CYN 123002 1 50.001 $50.00 9/3/2009 1 86515 JCDW GOVERNMENT INC. SUPPLIES-I.T. 1 0014070 1 41200 1 185.921 $185.92 9/3/2009 1 86516 ILINDA CHANG IRECREATION REFUND 1 001 1 34780 1 10.001 $10.00 9/3/2009 1 86517 JJULIA CHEN IFACILITY REFUND -DBC 1 001 1 23002 1 100.001 $100.00 Page 7 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 9/3/2009 86523 CAROL DENNIS PROF.SVCS-PKS & REC 7/3 0015310 44000 200.00 $850.00 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/3/2009 1 86518 ICITY OF WEST COVINA IFORENSIC SVCS -APR -JUN 09 0014411 1 45401 1 5,140.001 $5,140.00 9/3/2009 CAROL DENNIS PROF.SVCS-PLNG 8/25 0015210 44000 75.00 9/3/2009 1 86519 CREATOR'S TOUCH ICONTRACT CLASS -SUMMER 0015350 1 45320 1 1,490.401 $1,490.40 9/3/2009 DIAMOND BAR PETTY CASH EQ MAINT-ROAD MAINT 0015554 42200 6.03 9/3/2009 86520 DAVID EVANS AND ASSOCIATES INC CONSTRUCTION-SYC CYN 2505310 1 R46415 1 675.001 $675.00 9/3/2009 DIAMOND BAR PETTY CASH PARKING -RECREATION 0015350 42410 74.00 9/3/2009 1 86521 IDELTA CARE USA ISEPT 09 -DENTAL PREMIUMS 1 001 1 21104 1 375.811 $375.81 9/3/2009 DIAMOND BAR PETTY CASH MTGS-COMM DEV 0015210 42325 18.45 9/3/2009 1 86522 IDELTA DENTAL ISEPT 09 -DENTAL PREM 1 001 1 21104 1 3,135.151 $3,135.15 9/3/2009 86523 CAROL DENNIS PROF.SVCS-PKS & REC 7/3 0015310 44000 200.00 $850.00 9/3/2009 1 CAROL DENNIS PROF.SVCS-PLNG 7/28 0015210 44000 275.00 9/3/2009 CAROL DENNIS PROF.SVCS-SITE D 813 0015210 44000 300.00 9/3/2009 CAROL DENNIS PROF.SVCS-PLNG 8/25 0015210 44000 75.00 9/3/2009 1 86524 DH MAINTENANCE JANITORIAL MAINT-DBC AUG 0015333 45300 12,250.83 $12,986.00 9/3/2009 1 DH MAINTENANCE JANITORIAL MAINT-PKS AUG 0015340 42210 735.17 9/3/2009 1 86525 IDIAMOND BAR IMPROVEMENT ASSOCIATION AD -MASTER PLN/CONCERTS 1 0014095 1 42115 1 900.001 $900.00 9/3/2009 86526 DIAMOND BAR PETTY CASH SUPPLIES -DBC 0015333 41200 45.80 $403.24 9/3/2009 DIAMOND BAR PETTY CASH SUPPLIES -RECYCLE 1155516 41200 60.00 9/3/2009 DIAMOND BAR PETTY CASH MTG-CMGR 0014030 42325 11.00 9/3/2009 DIAMOND BAR PETTY CASH EQ MAINT-COMM SVCS 0015310 42200 13.69 9/3/2009 DIAMOND BAR PETTY CASH MTGS-PNVORKS 0015510 42325 56.95 9/3/2009 DIAMOND BAR PETTY CASH EQ MAINT-ROAD MAINT 0015554 42200 6.03 9/3/2009 DIAMOND BAR PETTY CASH SUPPLIES -SHERIFF 0014411 41200 21.94 9/3/2009 DIAMOND BAR PETTY CASH PARKING -RECREATION 0015350 42410 74.00 9/3/2009 DIAMOND BAR PETTY CASH SUPPLIES-P/INFO 0014095 42112 21.75 9/3/2009 DIAMOND BAR PETTY CASH MTGS-COMM DEV 0015210 42325 18.45 9/3/2009 DIAMOND BAR PETTY CASH POSTAGE-P/INFO 0014095 42120 5.65 9/3/2009 DIAMOND BAR PETTY CASH SUPPLIES -DBC 0015333 41200 46.04 9/3/2009 DIAMOND BAR PETTY CASH SUPPLIES -DBC 0015333 1 41200 1 21.94 9/3/2009 1 86527 IDIAMOND BAR PUBLIC LIBRARY IFACILITY REFUND-PANTERA 1 001 1 23002 1 200.001 $200.00 Page 8 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 9/3/2009 1 86530 EVERGREEN INTERIORS PLANT SVCS -DBC 0015333 45300 177.00 Total Check Amount Check Date Check Number Vendor Name PLANT SVCS -HERITAGE Transaction Description 42210 1 Fund/ Dept Acct # Amount 86535 EXCEL LANDSCAPE LNDSCAPE MAINT-DIST41 1415541 45500 4,143.87 $100.00 $500.00 9/3/2009 1 86528 IDIAMOND BAR SENIOR CITIZENS CLUB REIMB-CLUB INSURANCE 1255215 44000 500.001 9/3/2009 86536 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 500.49 $3,331.29 9/3/2009 1 86529 IDIVERSIFIED PRINTERS IPRINT SVCS -CITY NEWS 0014095 1 44000 1 3,331.291 9/3/2009 1 86530 EVERGREEN INTERIORS PLANT SVCS -DBC 0015333 45300 177.00 $312.00 9/3/2009 1 EVERGREEN INTERIORS PLANT SVCS -HERITAGE 0015340 42210 1 135.00 9/3/2009 86531 EXCEL LANDSCAPE LNDSCAPE MAI NT -DIST 38 1385538 45500 11,608.00 $29,403.07 9/3/2009 1 EXCEL LANDSCAPE LNDSCAPE MAINT-DIST 39 1395539 45500 11,610.95 9/3/2009 86535 EXCEL LANDSCAPE LNDSCAPE MAINT-DIST41 1415541 45500 4,143.87 $100.00 9/3/2009 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 517.44 9/3/2009 86536 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 500.49 $5,200.00 9/3/2009 EXCEL LANDSCAPE ADDL MAINT-DIST 41 1415541 42210 322.06 9/312009 86537 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 330.94 $50.00 9/312009 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 150.24 9/3/2009 86538 1EXCELLANDSCAPE JADDL MAINT-DIST 41 1415541 42210 219.08 $399.79 9/3/2009 86532 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 75.00 $235.00 9/3/2009 1 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 40.00 9/3/2009 86535 EXTERMINETICS OF SO CAL INC MAINT-PANTERA 0015340 42210 30.00 $100.00 9/3/2009 EXTERMINETICS OF SO CAL INC PEST CONTROL -PETERSON 0015340 42210 50.00 9/3/2009 86536 EXTERMINETICS OF SO CAL INC PEST CONTROL -HERITAGE 0015340 42210 40.00 $5,200.00 9/3/2009 86533 IMAYRA GARAY EXPRESS MAIL -GENERAL 0014090 42120 92.32 $110.90 9/3/2009 1 IFEDEX FEDEX EXPRESS MAIL -GENERAL 0014090 42120 1 1 18.58 9/3/2009 1 86534 IMAYRA GARAY IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.001 $50.00 9/3/2009 1 86535 IMEGHAN GORDEN IFACILITY REFUND -DBC 1 001 136615 1 100.00 $100.00 9/3/2009 1 86536 IGRAFFITI CONTROL SYSTEMS GRAFFITI REMOVAL -JULY 1 0015230 1 45520 1 5,200.00 $5,200.00 9/3/2009 1 86537 JALFONSO HERRERA IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.001 $50.00 9/3/2009 1 86538 IHOME DEPOT CREDIT SERVICES SUPPLIES -DBC 1 0015333 1 41200 1 34.991 $399.79 Page 9 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fundl Dept Acct # Amount Total Check Amount 9/3/2009 9/3/2009 86538... HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES SUPPLIES -COMM SVCS SUPPLIES -RECREATION 0015340 0015350 42210 41200 350.63 14.17 $399.79 ... 9/3/2009 1 86539 JIMPACTSIGNS SUPPLIES -DBC 1 0015333 1 41200 1 573.561 $573.56 9/3/2009 86540 INLAND EMPIRE STAGES EXCURSION-PANTAGES 0015350 45310 2,652.00 $4,745.25 9/3/2009 INLAND EMPIRE STAGES TRANSPORTATION-EXCURSN 1125350 45310 1 777.00 9/312009 86542 INLAND EMPIRE STAGES TRANSPORTATION-EXCURSN 1125350 45310 1,316.25 $80.00 9/3/2009 1 86541 INT'L COUNCIL OF SHOPPING CENTERS MEMBERSHIP RENEWAL-GUBMAN 1 0014096 1 42315 1 50.001 $50.00 9/312009 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 73.42 9/3/2009 1 86542 IPMA-HR PUBLICATIONS -HIR 1 0014060 1 42320 1 80.00 $80.00 9/312009 KENS HARDWARE SUPPLIES -DBC 0015333 41200 24.80 9/312009 1 86543 1RUEHIRAJAIN FACILITY REFUND -DBC 1 001 1 23002 1 350.001 $350.00 9/312009 KENS HARDWARE SUPPLIES -COMM SVCS 1 0015310 1 42200 1 47.121 1 9/312009 1 86544 GABRIELA JILEK IFACILITY REFUND -HERITAGE 1 001 1 23002 1 50.001 $50.00 9/3/2009 86545 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41250 565.62 $1,551.99 9/312009 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 73.42 9/312009 86549 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 684.39 $1,982.76 9/312009 KENS HARDWARE SUPPLIES -DBC 0015333 41200 24.80 9/312009 86550 KENS HARDWARE SUPPLIES -RECREATION 0015350 41200 156.64 $2,045.00 9/312009 KENS HARDWARE SUPPLIES -COMM SVCS 1 0015310 1 42200 1 47.121 1 9/3/2009 1 86546 SANDY LEUNG KO IRECREATION REFUND 1 001 1 34760 1 149.001 $149.00 9/3/2009 86547 LAE ASSOCIATES INC PROF.SVCS-GRAND AVE 0015551 45221 3,570.00 $6,465.00 9/312009 LAE ASSOCIATES INC CONSULTING SVCS-JUL 0015551 45221 1 21895.00 9/312009 1 86548 LANDS' END BUSINESS OUTFITTERS ADDL STAFF SHIRTS 1 0014095 1 41400 1 301.791 $301.79 9/312009 1 86549 ILANTERMAN DEV CENTERICOMM INDUSTRIE 1PARKWAY MAINTJUL 1 0015558 1 45503 1 1,982.76 $1,982.76 9/312009 1 86550 1 LDM ASSOCIATES INC. PROF.SVCS-HIP PROG 1 0014090 1 44000 1 2,045.00 $2,045.00 9/312009 1 86551 ICHRISTINA LEE IRECREATION REFUND 1 001 1 34760 1 303.001 $303.00 Page 10 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct# Amount Total Check Amount 9/3/2009 86553 LILLEY PLANNING GROUP INC PROF.SVCS-ALAMO HEIGHTS 0015210 44250 285.00 $12,920.00 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2002-63 001 23010 190.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-63 001 23010 34.20 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2002-63 001 34430 -34.20 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2005-147 001 23010 380.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-147 001 34430 -68.40 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2005-147 001 23010 68.40 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2007-254 001 23010 47.50 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2007-254 001 34430 -8.55 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2007-254 001 23010 8.55 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-352 001 23010 285.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-352 001 34430 -51.30 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-352 001 23010 51.30 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-324 001 23010 807.50 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-324 001 34430 -145.35 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-324 001 23010 145.35 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-335 001 23010 95.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-335 001 34430 -17.10 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-335 001 23010 17.10 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-354 001 23010 237.50 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-354 001 34430 -42.75 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-354 001 23010 42.75 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2007-296 001 23010 950.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2007-296 001 34430 -171.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2007-296 001 23010 171.00 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-356 001 23010 237.50 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-356 001 34430 -42.75 9/3!2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-356 001 23010 42.75 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-357 001 23010 1,235.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-357 001 34430 -222.30 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-357 001 23010 222.30 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-345 001 23010 95.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-345 001 34430 -17.10 9/3/2009 ILILLEY PLANNING GROUP INC JADMIN FEE -FPL 2009-345 001 23010 17.10 Page 11 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/3/2009 86553... LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-332 001 23010 47.50 $12,920.00... 9/3/2009 86555 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-332 001 34430 -8.55 $75.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-332 001 23010 8.55 9/3/2009 86556 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-308 001 23010 665.00 $500.00 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-308 001 34430 -119.70 9/3/2009 86557 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-308 001 23010 119.70 $1,104.00 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2008-341 001 23010 190.00 9/3/2009 86558 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-341 001 23010 34.20 $4,398.50 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2008-341 001 34430 -34.20 9/3/2009 86559 LILLEY PLANNING GROUP INC PROF.SVCS-FPL 2009-359 001 23010 570.00 $10.74 77 9/3/2009 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-359 001 34430 -102.60 9/3/2009 86560 LILLEY PLANNING GROUP INC ADMIN FEE -FPL 2009-359 001 23010 102.60 $50.00 9/3/2009 LILLEY PLANNING GROUP INC PROF.SVCS-PLNG 0015210 44250 6,555.00 9/3/2009 86561 ILILLEY PLANNING GROUP INC PROF.SVCS-PLNG 0015210 1 44220 1 47.50 $5,200.00 9/3/2009 1 86554 JELIZABETH LOPEZ IFACILITY REFUND -HERITAGE 1 001 1 23002 1 50.001 $50.00 9/3/2009 1 86555 ILOS ANGELES COUNTY CLERKS OFFICE NOTICE OF EXEMPTION-CEQA 1 0015310 1 44000 1 75.001 $75.00 9/3/2009 1 86556 ILOS ANGELES COUNTY SHERIFF'S DEPT. ICOMM ORG SUPPORT FUND 1 0114010 1 42355 1 500.00 $500.00 9/3/2009 1 86557 LOS ANGELES ROYAL VISTA GOLF COURSE CONTRACT CLASS -JAN -JUN 09 1 0015350 1 42140 1 1,104.001 $1,104.00 9/3/2009 86558 ILOS ANGELES SUPERIOR COURT IPARKING CITATION FEES-JUL 1 001 1 32230 1 4,398.501 $4,398.50 9/3/2009 86559 LOWE'S BUSINESS ACCOUNT SUPPLIES -DBC 0015333 41200 10.74 $10.74 77 9/3/2009 1 86560 IBENNY LUI FACILITY REFUND -MAPLE HLL 1 001 1 23002 1 50.00 $50.00 9/3/2009 1 86561 1 MATLOCK ASSOCIATES INC ICONSULTANT SVCS-MSTR PLN 1 1245310 1 R44300 1 5,200.001 $5,200.00 9/3/2009 1 86562 JABBY MCCARREL RECREATION REFUND 1 001 1 34780 1 65.001 $65.00 9/3/2009 1 86563 ISHEREE MCCLAIN FACILITY REFUND-REAGAN 001 1 23002 1 150.001 $50.00 9/3/2009 1 86564 jMDF INC IWATER FOUNTAINS -PARKS 0015340 1 42210 1 171.881 $171.88 Page 12 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 9/3/2009 86566 _j MOONLIGHT PRESS SUPPLIES -ENVELOPES 0015210 41200 Total Check Amount Check Date Check Number Vendor Name MOONLIGHT PRESS Transaction Description 0015510 Fund/ Dept Acct # Amount 9/3/2009 86568 1KATHLEEN ERIN NOLAN JPLNG COMMJUUAUG 0015210 1 44100 1 130.001 $130.00 9/3/2009 1 86565 ISURENDRA MEHTA ICONTRACT CLASS -SUMMER 0015350 1 45320 1 1,512.001$1,512.00 9/3/2009 86566 _j MOONLIGHT PRESS SUPPLIES -ENVELOPES 0015210 41200 248.55$497.09 $65.00 9/3/2009 MOONLIGHT PRESS SUPPLIES -ENVELOPES 0015510 41200 1 248.54 1 n43 9/3/2009 1 86567 ISTEVE G NELSON JPLNG COMM -AUG 09 1 0015210 1 44100 1 65.001 $65.00 9/3/2009 JORKIN ORKIN PEST CONTROL INC PEST CONTROL SVCS-SYC CYN 0015340 42210 1 66.06 1 n43 9/3/2009 86568 1KATHLEEN ERIN NOLAN JPLNG COMMJUUAUG 0015210 1 44100 1 130.001 $130.00 9/3/2009 1 86569 NORTH WEST COLLEGE jFACILrrY REFUND -DBC 1 001 1 23002 1 350.00 $350.00 9/3/2009 86570 IBEATRICE OKONKWO IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.001 $50.00 9/3/2009 1 86571 JONCE UPON A TIME CREATIONS DINNER -SR CASINO NIGHT 10015350 1 45300 1 2,723.241 $2,723.24 9/3/2009 1 86572 0-0 ENTERTAINMENT INC EXCURSION -LOBSTER FEST 1 0015350 1 45310 1 1,237.501$1,237.50 9/3/2009 86573 PEST CONTROL INC PEST CONTROL SVCS -DIST 38 1385538 42210 63.37 $50.00 9/3/2009 JORKIN ORKIN PEST CONTROL INC PEST CONTROL SVCS-SYC CYN 0015340 42210 1 66.06 1 n43 9/3/2009 1 86,574 IFELIX ORNELAS IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 9/3/2009 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,880.61 9/3/2009 1 86575 JPAETEC COMMUNICATIONS INC. ILONG DIST CHRGS-JUUAUG 1 0014090 1 42125 1 920.051 $920.05 9/3/2009 86576 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 2110947.43 79.001 $24,748.91 9/3/2009 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,880.61 9/3/2009 86578 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 14,820.87 $20.57 9/3/2009 1 86577 IJULIO RAMIREZ IRECREATION REFUND 1 001 1 34740 1 79.001 $79.00 9/3/2009 SAN GABRIEL VALLEY COUNCIL OF GOVT PROP A DUES/FEES-FY09/10 1125553 42315 11,122.10 1 9/3/2009 1 86578 REEDCORP ENGINEERING PROF.SVCS-GENERATOR SYSTM 1 2505310 1 R46415 1 20.571 $20.57 9/3/2009 86579 SAN GABRIEL VALLEY COUNCIL OF GOVT AB2766 DUES/FEES-FY09/10 1185098 42315 7,000.00 $23,122.10 9/3/2009 SAN GABRIEL VALLEY COUNCIL OF GOVT PROP A DUES/FEES-FY09/10 1125553 42315 11,122.10 1 9/3/2009 SAN GABRIEL VALLEY COUNCIL OF GOVT GEN FUND FEES -FY 09110 0014090 42315 5,000.00 Page 13 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/312009 86580 CHARLOTTE SAUTER RECREATION REFUND 001 34730 136.00 $136.00 9/3/2009 1 86581 IJACK SHAH JPLNG COMM-JUUAUG 1 0015210 44100 1 130.001 $130.00 9/3/2009 86582 SHAH FACILITY REFUND -DBC 001 23002 350.00 $500.00 9/3/2009 1 IMONA MONA SHAH FACILITY REFUND -DBC 001 36615 150.00 9/3/2009 1 86583 SILVER STATE COACH INC TRANSPORTATION-EXCURSN 1125350 1 45310 1 603.931 $603.93 9/3/2009 86584 SMART & FINAL SUPPLIES -DAY CAMP 0015350 41200 1,024.28 $1,570.10 9/3/2009 SMART & FINAL SUPPLIES -SR EXCURSION 0015350 41200 151.40 9/3/2009 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 293.67 9/3/2009 SMART & FINAL SUPPLIES -CONCERTS 0015350 41200 100.75 9/3/2009 1 86585 ISO CAL SANITATION JEQ RENTAL-SUMMITRIDGE PK 1 0015340 1 42130 1 537.55 $537.55 9/3/2009 86586 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 57.31 $5,899.91 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 115.88 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 56.89 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 42126 4,448.98 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 348.28 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 69.87 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 48.09 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 83.15 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 88.67 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 42.20 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 60.62 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 153.32 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 39.26 9/3/2009 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 50.06 9/3/2009 SOUTHERN CALIFORNIA EDISON JELECT SVCS -TRAFFIC CONTRL 0015510 42126 237.33 9/3/2009 86587 STANDARD INSURANCE OF OREGON SEPT 09 -LIFE INS PREM 001 21106 1,152.88 $3,088.57 9/3/2009 STANDARD INSURANCE OF OREGON SEPT 09-SUPP LIFE INS PRE 001 21106 167.00 9/3/2009 STANDARD INSURANCE OF OREGON SEPT 09-STD/LTD 001 21112 1,768.69 Page 14 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name GAS SVCS-HRTG COMM CTR Transaction Description 42126 Fund/ Dept Acct # Amount Total Check Amount THE GAS COMPANY GAS SVCS -DBC 0015333 42126 69.42 9/3/2009 86595 9/3/2009 1 86588 ISUNSHINE SENIORS ASSOCIATION REIMB-CLUB INSURANCE 1255215 44000 1 925.001 $925.00 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-357 001 23010 318.00 9/3/2009 1 86596 9/3/2009 1 86,589 TANDEM PRIVATE SECURITY ISECURITY SVCS -TEEN NITE 0015350 1 45300 1 144.001 $144.00 9/3/2009 1 86597 9/3/2009 1 86590 ITHAI HARMONY CAFE IDEP REFUND -TEMP SIGN 1 001 1 34430 1 100.00 $100.00 9/3/2009 86591 THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015340 42126 41.55 $110.97 9/3/2009 1 THE GAS COMPANY GAS SVCS -DBC 0015333 42126 69.42 913/2009 86592 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -NOT OF P/HEARING 0014030 42115 154.25 $897.00 913/2009 1 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -NOT OF P/HEARING 0014030 42115 130.50 9/3/2009 86595 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2006-235 001 23010 294.25 $46.95 9/3/2009 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2009-357 001 23010 318.00 9/3/2009 86593 THREE VALLEYS MUNICIPAL WATER DIST MTG-COUNCIL 0014010 42325 15.00 $30.00 913/2009 1 THREE VALLEYS MUNICIPAL WATER DIST IMTG-COUNCIL 0014010 1 42325 1 15.00 9/3/2009 1 86594 ITIME WARNER MODEM SVCS -HERITAGE PK 1 0015340 1 42126 1 102.02 $102.02 9/3/2009 1 VALLEY CREST LANDSCAPE MAINT INC LNDSCP MAINT-PARKS AUG 0015340 45300 1 24,604.11 1 9/312009 1 86595 ITIME WARNER IMODEM SVCS -COUNCIL 1 0014010 1 42130 1 46.951 $46.95 9/3/2009 1 86596 JALEX TOH IFACILITY REFUND -PETERSON 1001 1 23002 1 50.00 $50.00 9/3/2009 1 86597 JTRIFYTT SPORTS CONTRACT CLASS -SUMMER 1 0015350 1 45320 1 2,539.801 $2,539.80 9/3/2009 1 86598 JUS HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICAL 1 0014060 42345 1 157.00 $157.00 9/3/2009 86599 VALLEY CREST LANDSCAPE MAINT INC LNDSCP MAINT-DBC AUG 0015333 45300 5,645.47 $30,249.58 9/3/2009 1 VALLEY CREST LANDSCAPE MAINT INC LNDSCP MAINT-PARKS AUG 0015340 45300 1 24,604.11 1 9/3/2009 86600 GEBE VANLEEUWEN DEP-SR LUAU DANCE 0015350 45300 100.00 $100.00 9/3/2009 1 IVERIZON CALIFORNIA 1PH.SVCS-DBC 0015333 42125 1 259.19 913/2009 1 86601 IVANTAGEPOINTTRNSFRAGNTS-303248 9/4109-P/RDEDUCTIONS 1 001 1 21108 1 30,131.751 $30,131.75 9/3/2009 1 86602 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 1 42126 1 93.17 $813.74 9/3/2009 1 IVERIZON CALIFORNIA 1PH.SVCS-DBC 0015333 42125 1 259.19 Page 15 City of Diamond Bar - Check Register 08/27/09 thru 09/09/09 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 9/3/2009 86602... VERIZON CALIFORNIA PH.SVCS-MAPLE HILL 0015340 42125 88.07 $813.74... 9/3/2009 1 86604 VERIZON CALIFORNIA PH.SVCS-REAGAN 0015340 42125 88.07 $2,040.00 9/3/2009 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 87.94 9/3/2009 1 86605 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 109.23 $799.92 9/3/2009 VERIZON CALIFORNIA PH.SVCS-HERITAGE P/PHONE 0015340 42125 88.07 9/3/2009 1 86603 IVISION SERVICE PLAN ISEPT 09 -VISION PREMIUMS 001 1 21107 1 1,272.041 $1,272.04 9/3/2009 1 86604 IWALNUT VALLEY UNIFIED SCHOOL DIST IFACILITY RENTAL-JUL 09 1 0015350 1 42140 1 2,040.001 $2,040.00 9/3/2009 1 86605 IWAXIE SANITARY SUPPLY SUPPLIES -DBC 1 0015333 1 41200 1 799.92 $799.92 9/3/2009 1 86606 JLESLEYWILHELM IFACILITY REFUND-SYC CYN 1001 1 23002 1 50.001 $50.00 9/3/2009 1 86607 ICHING WU IFACILITY REFUND-PANTERA 1 001 1 23002 1 50.001 $50.00 9/3/2009 1 86608 JYI TONY TORNG JPLNG COMM-JUUAUG 09 1 0015210 1 44100 1 130.001 $130.00 8/27/2009 1 WIT 0102 JUNION BANK OF CALIFORNIA, NA LEASE PAYMENT -DBC 1 0014090 1 42140 1 27,346.521 $27,346.52 $862,363.76 Page 16 CITY COUNCIL Agenda # ti _ Meeting Date: September 15, 2009 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: ADOPTION OF RESOLUTION NO. 09 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM UNDER THE "SAFE, ACCOUNTABLE, FLEXIBLE, EFFICIENT TRANSPORTATION EQUITY ACT: A LEGACY FOR USERS" (SAFETEA-LU) FOR THE STEEP CANYON TRAILHEAD CONNECTOR TO THE CANYON ROUTE TRAIL PROJECT. RECOMMENDATION: Adopt. BACKGROUND: The Steep Canyon Trailhead connector to the Canyon Route project will develop the area from the Steep Canyon Trailhead to the Canyon Route. The major part of the project will develop the proper drainage, build landscape tie steps and add decomposed granite to the trail. A bench and trash receptacle will be placed near the intersection of the Steep Canyon Trailhead connector and the Canyon Route Trail. DISCUSSION: Staff is preparing the Recreational Trails Program grant application. The application is due October 1, 2009. This resolution is a required element of the grant application. Director of Community Services Resolution No: 2009 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM FOR THE STEEP CANYON TRAILHEAD CONNECTOR TO THE CANYON ROUTE. WHEREAS, the "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users" provides funds to the State of California for Grants to federal, state, local and non-profit organizations to acquire, develop and/or maintain motorized and non -motorized trail Projects; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of Application(s) before submission of said Application(s) to the State; and WHEREAS, the Applicant will enter into a Contract with the State of California to complete the Project(s); NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby: 1. Approves the filing of an Application for the Recreational Trails Program; and 2. Certifies that the Project is consistent with the Applicant's general plan or the equivalent planning document; and 3. Certifies that said Applicant has or will have available prior to commencement of any work on the Project included in this Application, sufficient funds to operate and maintain the Project; and 4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and 5. Appoints the City Manager as agent to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project. 6. Agrees to comply with all applicable Federal, State and Local laws, ordinances, rules, regulations and guidelines. Approved and Adopted the 15th day of September, 2009. Ron Everett Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on 15th day of September, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # -6.6 Meeting Date: September 15, 2009 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: APPROVE CONTRACT AMENVENT WITH FEHR & PEERS IN THE AMOUNT OF $55,000 FOR PROFESSIONAL SERVICES RELATED TO THE STATE ROUTE 57/60 FREEWAY CONGESTION RELIEF STRATEGY RECOMMENDATION: Approve Contract Amendment. FINANCIAL IMPACT: The Traffic Improvement Fund for Fiscal Year 2009/2010 includes a budget amount of $80,000 for professional engineering services related to the State Route 57/60 Freeway Congestion Relief Strategy. BACKGROUND/DISCUSSION: The Fiscal Year 2009/2010 City Council Goals and Objectives identifies pursuit of the SR 57/60 Freeway "Bix Fix" as a Traffic Mitigation objective. Efforts to work towards this objective began in March 2007 when Fehr & Peers was retained to provide technical support in evaluating two regionally significant interchange projects (Lemon Avenue/SR-60 and the Grand Avenue Interchange Improvements) along with the development of conceptual alternatives for the ultimate SR -57/60 solution. The services included assisting the City in addressing regional traffic concerns and specific issues of concern regarding the aforementioned projects. Fehr & Peers has enabled staff to comprehensively review and evaluate the technical documents related to the State Route 57/60 Freeway Congestion Relief Implementation Strategy. To date, Fehr & Peers has completed a transportation simulation model that models system wide performance of both the freeway and the major arterials in Diamond Bar. A multitude of alternatives for the Grand Avenue Interchange Improvements have been tested to determine impacts to arterial roadways in Diamond Bar. A series of technical meetings have also occurred with City of Industry's consultant team to coordinate traffic data and discuss the traffic operations benefits among the various alternatives. The simulation modeling has led to several refinements with Industry's proposed Grand Avenue Confluence Project that will result in improved traffic operations and better protection of land use and access needs within Diamond Bar. A public scoping meeting has been conducted and preparation of the environmental document has begun. Based on the project schedule, it is anticipated that the environmental document will be approved by the Fall of 2011 and the design plans are expected to be complete by Early 2013. In regards to the "big -fix" alternatives for the 57/60 Interchange Improvements, Fehr & Peers has reviewed and evaluated the MTA feasibility study report which discusses alternatives for the "big -fix" solution. Their review has helped to identify deficiencies in the feasibility study regarding consistency of the traffic data. The attached scope of work includes technical assistance and transportation simulation modeling to aid the City in refining alternatives for the ultimate SR 57/60 solution. Fehr & Peers will also aid the City in the development of a preliminary plan to fund and phase the freeway -related improvements. Lastly, Fehr & Peers will provide environmental studies review for the Lemon Avenue Interchange Project and the Grand Avenue Confluence Project. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: September 8, 2009 REVIEWED BY: D vid G. iu, Director of Public Works Attachment: Contract Amendment to Fehr & Peers Agreement 2 AMENDMENT NO. 3 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 3 is made and entered into this day of January 2009, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Fehr & Peers (hereinafter referred to as "CONSULTANT'). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide consulting services, which the Agreement was dated May 7, 2008. (ii.) The CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide engineering services related to various roadway and freeway congestion relief strategies and projects. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated September 4, 2009, for the engineering services related to various roadway and freeway congestion relief strategies and projects. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Section 3: Each party to this Amendment No. 3 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 3 shall be valid and binding. Any modification of this Amendment No. 3 shall be effective only if it is in writing signed by the parties. Total payment to Consultant pursuant to this Amendment shall not exceed ($55,000.00) dollars." IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 as of the day and year first set forth above: APPROVED AS TO FORM By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk DATE: CONSULTANT: Fehr & Peers Steven J. Brown, P.E. Ron Everett, Mayor EXHIBIT A Scope of Work for Fehr & Peers (2009 Amendment) Fehr & Peers will continue to support the City of Diamond Bar in developing freeway improvement options. Similar to the services we provided to the City previously, we will respond to City's requests and provide according transportation services on a time and materials basis. We recommend a $55,000 budget amendment for September 2009 through June 2010, which assume to cover the following services: • Finalize the City's preferred alternative for the "big fix" improvements. This may include simulating/testing the short-list of options being considered in the MTA's feasibility study. Upon City's request, we will work closely with MTA's consultants to review their work and enhance the design of "big fix" improvements to meet City's near-term and long-term needs. Approximate cost for this Task: $30,000 • Assist the City to develop a funding plan for the freeway improvements and provide project development guidance. The funding plan will include discussion of current and potential funding sources and recommendations to lobby the funding. Approximate cost for this Task: $90,000 • Represent the City's interests in reviewing/guiding the interchange projects including the Lemon Avenue and Grand Avenue interchanges. This may include reviewing the environmental studies of the two projects. Approximate cost for this Task: $95,000 Steven J. Brown, P.E. Senior Vice -President Fehr & Peers September 4, 2009 Agenda # 6 . 7 Meeting Date: 9/15109 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man TITLE: AWARD OF CONTRACT TO AR HITERRA DESIGN GROUP IN THE AMOUNT NOT TO EXCEED $63,300 FOR THE DESIGN OF CONSTRUCTION DOCUMENTS FOR THE ADA RETRO -FIT OF THREE (3) MINI -PARKS IN LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT (LLAD) #39; AMOUNT INCLUDES $4,000 FOR REIMBURSABLES. RECOMMENDATION: Award contract. FINANCIAL IMPACT: $65,000 of Community Development Block Grant Funds (CDBG) are included in the 2009/10 FY Budget for this project. BACKGROUND: The City of Diamond Bar has maintenance responsibilities for three mini -parks in LLAD #39. Each of the sites needs to have architectural barriers removed in order for the disabled to have access. Also, other park improvements are contemplated for each park. Following is a brief description of each mini -park: Longview South is a developed .89 acre mini -park located at 1630 Longview Drive. The plan is to construct improvements in order to meet federal Americans with Disabilities Act of 1990 accessibility requirements. Staff will consider other park improvements that are brought up by residents during neighborhood meetings that will be held this fall. Silver Tip is a developed 2.98 acre mini -park located at 904 Silver Tip Drive. The plan is to construct improvements to meet ADA accessibility requirements. Staff will consider other park improvements that are brought up by residents during neighborhood meetings this fall. Stardust is a developed .91 acre mini -park located at 1322 Stardust Drive. The plan is to construct improvements in order to meet ADA accessibility requirements. Staff will consider other park improvements that are brought up by residents during neighborhood meetings this fall. The type of improvements likely to be considered for construction at each of the sites includes: tot lot replacement, walkways, signage, parking access, picnic area, barbecues, drinking fountains, benches and any other area found to be in need of retro -fit during the review portion of the design process. The schedule for these projects is to complete the design work during the 2009/2010 fiscal year and then construct the improvements between the 2010/11 and the 2013/14 fiscal years (one construction project per year) unless more funding becomes available. To retro -fit these three mini -parks, it is necessary to contract with a consultant team to evaluate the ADA access needs at each site, to design the planned improvements, and to complete the construction documents. The design team will consist of, at minimum, a Landscape Architect, Civil Engineer, Survey Team and Electrical Engineer. To obtain a qualified consultant team, staff released a Request for Proposals (RFP) on July 2, 2009. Five (5) firms responded to the RFP with proposals on the July 31 due date. Staff has reviewed the proposals, checked references and interviewed the three firms deemed most responsive to the RFP. After careful review and consideration, staff recommends that a contract be awarded to Architerra Design Group. DISCUSSION: The process to design each site will start with a meeting with the neighbors to see what they envision for the park, Their ideas will be incorporated into a conceptual design by the consultant that will be presented at a second neighborhood meeting for additional input. A final conceptual plan will be developed for review by the Parks and Recreation Commission and approval by the City Council. After approval of the conceptual plan, which will include construction cost estimates, the consultant will develop the construction documents. Staff expects to have the construction plans ready so that one of the sites can be for considered as a potential CIP project for the 2010/11 FY budget. The other two sites will be considered as CIP projects for the 2011/12 and 2012/13 fiscal years, with the expectation that one project will be recommended by staff each year. The consultant that staff recommends for this project, Architerra Design Group, has a tremendous amount of experience hosting neighborhood meetings and designing parks for small sites similar to the three included in this project. Staff believes Architerra Design Group will do an excellent job working with the community, staff and City officials to develop a quality design for each of the three sites. The five (5) firms that submitted proposals for this project and their fees are: * Firm recommended by staff for award of contract. Please note that under the RFP process, the City awards the contract to the firm it believes is best equipped to perform the work, not necessarily to the lowest bidder, and that in this instance, based on all of the criteria, staff believes that Architerra Design Group is best qualified for this project. Estimated Fee Final Company Name Base Fee for Reimbursables Total Rank Architerra Design Group* $59,300 $4,000 $63,300 1 Matlock Associates $86,360 $3,150 $89,510 2 Hirsch and Associates $62,835 $4,000 $66,835 3 David Evans & Associates $87,690 $7,275 $94,965 4 RJM Design Group $90,000 $9,000 $99,000 5 * Firm recommended by staff for award of contract. Please note that under the RFP process, the City awards the contract to the firm it believes is best equipped to perform the work, not necessarily to the lowest bidder, and that in this instance, based on all of the criteria, staff believes that Architerra Design Group is best qualified for this project. PRE R ND REVIEWED BY: 1_ s Director of Community Services REVIEWED BY: 4��4vu - u"u, MPIM50'.,� Linda Magnuson Director of Finance Attachments: Consulting Services Agreement dated 9/15/09 (award of contract date) Proposal from Architerra dated 7/31/09 (submittal date) Request for Proposals dated 7131/09 (due date) CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of September 15, 2009 by and between the City of Diamond Bar, a municipal corporation ("City") and Architerra Design Group, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A". B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows.- Consultant's ollows: Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated July 31, 2009 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect September 15, 2009, and shall continue until June 30, 2014 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Fifty -Nine Thousand Three Hundred dollars ($59,300) plus $4,000 for reimbursables for a total authorization of $63,300. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: Richard Krumwiede City of Diamond Bar Architerra Design Group 21825 Copley Drive 10221 Trademark Street Diamond Bar, CA 91765-4177 Rancho Cucamonga, CA 91730 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT'S negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, except such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY (meaning that CONSULTANT shall indemnify and defend CITY notwithstanding any alleged or actual passive negligence of CITY which may have contributed to the claims, damages, costs or liability). Should CITY in its sole discretion find CONSULTANT'S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT'S negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy (ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. written above. "CITY" ATTEST: IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first CITY OF DIAMOND BAR By: By: Tommye Cribbins Ron Everett City Clerk Mayor Approved as to form: "CONSULTANT' By: City Attorney Architerra Desian Grou Name of Company By: Representative Its: Title City of Diamond Bar July 31, 2009 LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 1 of 23 PROJECT TEAM • Architerra Design Group Architerra Design Group will act as the Lead Consultant during all phases of the project. Our team will consist of Richard Krumwiede as Principal in charge, Gregg Denson as Director of Design, and Josif Pelayo as Project Manager. Jeff Chamlee, our Director of Production, will provide in-house quality control during the construction document phase of the project and will manage the Bidding and Construction Observation phases. The qualifications and resumes of Architerro's team, and of our sub -consultants: Madole and Associates, and LDB, Inc., immediately follow. President: Richard Krumwiede, ASIA, RLA #2834 Mr. Krumwiede formed Architerra Design Group in 1991. He was actively involved in creating the initial design concepts and trail alignments for the County of San Bernardino's ±800 -acre Etiwanda Preserve project and is currently involved in the Master planning of a 50 acre park site in Lake Arrowhead that focuses on the use of drought tolerant native trees and shrubs, interppretive trails and active use open space play fields. The park plan also includes bio-swales and a water quality detention basin to treat on-site runoff prior to entering "Papoose Lake". Additionally, he conducts design development and administration on a wide range of protects including community master plan design, public schools, model homes, multi -family, parks, and street projects. Honors and Awards include numerous City Beautification Awards, as well as commendations for Model Home and Master Planned Community Designs. In 2007, he was awarded an ASLA Honor Award for garden design and his home and gardens were featured in Sunset magazine's July 2007 issue. He was born in Upland, California and graduated from Cal Poly, Pomona with a Bachelor of Landscape Architecture in 1984. He is currently licensed as a landscape architect in California (#2834), Arizona (#29115) and Nevada (#446). Director Of Production: Jeff R Chamlee, ASLA, RLA #1736 Mr. Chamlee has over thirty years experience in a diverse array of commercial,public, and private projects. For this project, he will be responsible for technical review and pquality control of the construction documents, and specifications. During project Bidding and Construction, he will provide the experience to insure the selection of a qualified contractor and oversight of the installation work to insure compliance with plans and specifications. Mr. Chamlee has been the Principal Landscape Architect on hundreds of projects involving master planning, facilities planning, site design, construction documents and construction administration for numerous city and county agencies. Relevant recentpark project experience includes: Sycamore Canyon Park Trail Phase IV, City of Diamond Bar; Sycamore Hills Park, Fontana; Celebration Parks, Ontario; May Ranch Parks, Perris; Riverwood Park, Jurupa Valley; and Wolf Creek Community Center and Park, Temecula, Mr. Chamlee holds a Bachelor of Science degree in Landscape Architecture from Cal Poly, Pomona, and is currently a licensed Landscape Architect in California. (#1736) City ofDiamond Bor LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 2 of 23 Director of Design: Gregg Denson RLA #4"02 As Director of Design, Mr. Denson is responsible for overseeing all project design aspects from inception to completion. For this pprol'Iect his duties would include: participation in client contact, conceptual design, neighboFhood meetings and finalization of all formal design exhibits. Mr. Denson has been involved with designing some of the firm's most challenging projects. The talented design team he heads up works on multiple project types including: specific plan development for master planned communities, schools, parks, mixed-use residential developments, trail planning, and open -spice preserve enhancement projects. Mr. Denson will work with staff to preparel, all of the graphic sketches and sections detailed in the scope of services. Additionally, he will attend team meetings as required to assist in the presentation of his work. Mr. Denson has considerable experience with local municipalities in park design, development, and construction implementation. Relevant park recent project experience includes: Summit Heights Park Complex, Fontana; Sycamore Hills Park, Fontana; Celebration Parks, Ontario; May Ranch Parks, Perris; Victoria Arbors Park, Rancho Cucamonga, and Sky Park, Jurupa Valley. Mr. Denson has a Bachelor of Science in Landscape Architecture from California State Polytechnic University, Pomona, and provides more than 15 years of design experience to the firm. He is currently licensed as a landscape architect in California (#4302). He is also a native plant enthusiast who utilizes his own residence for studying the growth characteristics and water requirements of California native plants. Project Manager: Josif PelcWo Mr. Pelayo has been a Part of Architerra Design Group since 2002. Mr. Pelayo has over 15 years of professional landscape architectural experience. He has been involved in coordinating pro ect specifics to ensure Client's needs and expectations are met. He will work with the "Client" on day -today project direction and oversee the project team ensuring the "Client" goals are met. He will also coordinate with the project's consultants on project scope and design/schedule requirements. A brief list of Mr. Pelayo's relevant park project experience includes: Celebration Parks, Ontario; Victoria Arbors Park, Rancho Cucamonga; and Sky Park, Jurupa Valley. In addition, Mr. Pelayo is the project manager for the Cucamonga Valley Water District's Corporate Campus Landscape and Irrigation Retrofit Design. For this project he is providing the district with a drought tolerant landscape design, which sets a good example to the community of how to be "water -wise", while offering beauty, diversity, and sustainability. Mr. Pelayo graduated from University of Philippines with a Bachelor of Science Degree in Landscape Architecture. His Philippines Landscape Architect License number is 0082. SUBCONSULTANTS Our sub -consultant support team includes Mark Bertone from Madole and Associates for civil engineering, and Don DiDomizio with LDB Engineers for electrical engineering services. • Madole and Associates Madole and Associates has provided engineering services throughout the Inland Empire for over thirty years, with offices located in Ontario and Victorville. Madole professionals plan and engineer communities where families live, play, learn, shop, and work. Their families City of Diamond Bo LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 3 of 23 are raised in the communities they develop and they are personally vested in contributing to a higher quality of life, with economic and environmental sustainability. Madole's vision of communities incorporates homes, parks, nature preserves, and schools, integrated with commercial development and effective transportation networks. Several of Madole and Associates recent park projects include: The CLIX of Rancho Cucamonga - Karen McGuire -Emery, Senior Park Plonner, (909) 477--2740, ext. 4040. ■ Spruce Avenue Park • Coyote Canyon Plan • Milliken Park • West Greenway Park • Ralph M. Lewis Park The City of Fontana — Mr. Chuck Hays, Public Works Director, (9091350-6530. ■ Patricia Marrujo Park ■ Ralph M. Lewis Sports Complex ■ Fontana Park and Jesse Turner Health and Fitness Community Center Team Member - Mark Berton, President. Mr_ Bertone has over 25 years experience in the civil engineering industry. Mark has managed infrastructure improvements valued over $25 million dollars. He has worked closely with public agencies, such as the City of Fontana, on the details of a Development Agreement, analyzing fee obligations and available credits for construction of improvements in lieu of fee payments. Mark has the know-how to coordinate with various public agencies, consultants, and the public to bring a project to fulfillment. in the Sierra Lakes community of Fontana, Mark managed 2,000 single family units, 60acres of retail development, an elementary school, a 150 -acre 18 -hole championship golf course, along with a 20 -acre sports park, and an 8 -acre neighborhood park. • LDB, Inc. LDB, Incorporated offers a variety of electrical services. A substantial portion of their work includes parks and recreational projects. These projects focus heavily upon lighting and power design around public spaces with the landscape architecture in mind. LDB has completed an extensive number of lighting and power designs for parks and recreational facilities. These types of projects rely heavily upon code compliance for public safety, and creating an environment that is aesthetically pleasing for public use. Several of LDB's recent park projects include: Lower Peters Canyon, Irvine; Tomlinson Park, Brea; Mosaic Park, Menifee; and Park Place Rancho Cucamonga. Team Member - Don DiDomizio, Electrical Engineer, Project Manager Mr. DiDomizio earned his Bachelor of Science degree in Electrical Engineering from the University of Southern California where he was a member of the National Championship Baseball Team. He has a major hand in every project that LDB works on and brings an extensive knowledge in lighting and electrical systems. It is this knowledge and his leadership skills that have made him successful at designing, and as a Project Manager. Architerra Design Group, Inc. Functional Organizational Chart With Sub -consultants President Richard W_ Krumwiede Marketing Director of Design Richard W. Krumwiede I I Gregg P. Denson Marketing Coordinator Project Design Rich W. Krumwiede Kiley Sandoval Gregg P. Denson Jeff R. Chomlee Josif Pelayo Sub -consultants Madole & Associates - Civil Engineer LDB, Inc. - Electrical Engineer Director of Production Jeff R. Chamlee Project Managers Quality Control Josif Pelayo Jeff R. Chamlee Daniel Abratte Landscape Designers Dawn Rourk Michael Wagner Jennifer Garcia, Administration Manager Kiley Sandoval O z c� rn CA N M A z v N 1 A v c zn A O 0iv o.9p 0 '03 A n j OCL N W WDo City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 5 of 23 SCOPE OF SERVICES/ PROJECT APPROACH We are pleased to submit this proposal for Landscape Architectural Services in connection with the City of Diamond Bar's RFP for Americans with Disabilities Act Retro -fit and Park Improvement Project at Three Mini -Parks: Longview South, Silver Tip, and Stardust. PROJECT DESCRIPTION / BACKGROUND The City of Diamond Bar is planning ADA retrofit and park improvements for three existing park sites: Longview South, Silver Tip, and Stardust. The following is a more detailed description of the proposed improvements at each park. Longview South is a developed .89 acre mini -park located at 1630 Longview Drive. Improvements proposed include an ADA accessible walkway to an improved tot -lot, an expanded full size basketball court, a new paved plaza area, a picnic shelter with tables, new park benches, a drinking fountain, security lighting, a recycled trash station, and landscape additions for the slope. Tot -lot improvements include a new play structure for a 5-12 year age group, new swings, spring bar, and new rubber and sand surfacing. Silver Tip is a developed 2.98 -acre mini -park located at 904 Silvertip Drive. Improvements proposed include an improved tot -lot to meet ADA accessibility requirements, a concrete pad with tables and BBQ's, a recycled trash station, security lighting, and landscape additions for slope areas. Tot -lot improvements include a new play structure for a 5-12 year age group, a new play structure for a 2-5 year age group, and new rubber and sand surfacing. Stardust is a developed .91 -acre mini -park located at 1322 Stardust Drive. Improvements proposed include an improved tot -lot to meet ADA accessibility requirements, a picnic shelter with tables and BBQ's, a drinking fountain, a recycled trash station, security lighting and landscape additions for slope areas. Tot -lot improvements include a new play structure for a 5-12 year age group, new swings, and new rubber and sand surfacing. The intent of the City is to retrofit each park site to create facilities that are totally accessible per ADA requirements. All existing elements should be evaluated during the design phase of the project. It is our understanding that the Conceptual Design phase and the Construction Document phase for all three parks will be developed concurrently. The ADA portion of the design for this project will be funded under the Federal Community Development Block Grant Program. Funds are available in the 2009/2010 fiscal years for design, construction plans, and cost estimate. Funding for construction is not currently available. The intent of the City is to construct the improvements during the 2010/2011 fiscal year. The plans must be provided in a manner that allows the City to bid each site separately, or combine them into a single construction project. Architerra Design Group is also interested in applying sustainable, environmentally friendly concepts into the retrofit of the parks. We anticipate that this could include drought tolerant, low maintenance native and/or Mediterraneanplant materials appropriate to the sites microclimate, use of low volume irrigation heads, and smart irrigation controls, use of recycled products, and use of locally available building materials. We understand that public input meetings will play an important part in the final design program of the park's amenities. We also understand that we will need to balance the amenities desired by the City, and the local residents, within the limited project area of each park site. City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 6 of 23 PROJECT APPROACH Our team has a strong understanding, and stolid experience in the processes involved in preparing the conceptual plans and construction documents required for the successful retrofit of a neighborhood park site. Our project team and responsibilities include: • Architerra Design Group, acting as the prime consultant, will provide team coordination, project scheduling, cost estimating, project site design, construction documents, bidding assistance and construction observation services. • Modole Engineers will provide a topographic survey base map with field verification for each of the park sites. • LDB Engineers, Inc. will provide electrical engineering plans for security lighting. We anticipate the security lighting will consist of a combination of pole light standards as well as light fixtures that may be placed in gazebo structures. New electrical service will be coordinated with Southern California Edison for the Longview South Park. We will provide services as required to complete all work listed below for each of the three park sites. Tasks will be broken into the four, basic phases. • Conceptual Design Phase We understand that open and quality communication is required to ensure a project's success. ADG will provide overall project administration over the course of the project, organize and conduct public input meetings,, attend design review and construction document review meetings, present to a Parks and Recreation Commission meeting, coordinate with sub -consultants, provide updated project schedules and status reports, and submit monthly invoicing. It is our understanding that the Conceptual Design phase for all three parks will be developed concurrently. Over the last eighteen years we have developed a reputation for serving our clients' needs by producing cost effective, innovative design solutions. We use a combination of plan graphics and photo examples to clearly communicate design intent. We understand that an accurate project base sheet is required to complete a realistic and constructible design solution. Madole and Associates will provide a site topographic survey and prepare an accurate base map for each of the projects. The survey base will include 1 foot contours, spot elevations on existing curbs and paving, adjacent street centerlines, and will locate and identify all physical surface features visible such as lights, poles, signs, vaults, manholes, meter boxes, valves, trees, fences, or walls. Additional existing site information will be collected for each park site by ADG staff. This information may include documenting existing trees and other plants, drainage patterns, information on existing irrigation and water service, and other issues deemed relevant by ADG that may affect the proposed park improvements. Based on the information ADG's site reconnaissance, and Madole's topographic survey, ADG will prepare a comprehensive CAD base sheet for each project site. We anticipate the base sheets will be at 10 -scale on City standard 24"x36" sheet. Architerra will organize and conduct meetings with the City's staff and neighborhood residents of each park to gain input into the final desired program elements and site amenities. We anticipate one initial kick-off meeting with City staff and then one neighborhood input meeting for each of the park sites. City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 7 of 23 Based on City and neighborhood input, ADG will then prepare, for the each park site, informal conceptual design sketches of the proposed design solutions. The design sketches will also be used to discuss initial construction budgets. We will review the design sketches with City staff to establish a revised design program that can be realistically implemented within the site and City budget constraints. A second neighborhood resident meeting for each park site will be held to present the revised design program and to gather further comments. Based on the preferred design of each park site, a statement of probable construction costs will be developed to verify improvement costs, and will be forwarded to City Staff for review and approval. Then, based on direction from City staff, ADG will further refine the design and prepare a formal Conceptual Landscape Master Plan for each of the park sites. The plans will be color rendered for presentation to the City's Parks and Recreation Commission. • Construction Documents Concise, well -executed construction documents are the key to constructing a project quickly, within budget, without surprises or change orders. This is the way we do it at ADG. It is our understanding that the Construction Document phase for all three parks will be developed concurrently. Upon approval of the Conceptual Design Phase, ADG and our sub -consultants will prepare detailed construction documents and specifications, prepared to industry standards, as required to construct the project improvements. A title sheet, with a sheet index, signature blocks, project vicinity map, and a list of the team consultants will be prepared by ADG for each park site. An alternate title sheet will be prepared, for use by the City, if all three parks will be constructed as one project. ADG will prepare construction plans with dimensions, materials, and detail reference notes for the site's improvements. This includes both site-specific improvements such as walkways, paths, and prefabricated site elements such as benches, tables, drinking fountains, and play equipment. We will request, review, and coordinate architectural plans, details, structural engineering information and specifications required to install the prefabricated structures, and place that information as required on the construction plans. It has been our experience that structural engineering and details will be provided by the gazebo manufacturers at no cost, provided they are given geotechnical soils reports (to be provided by Client). Therefore we have not included structural engineering within the scope of services. !f structural engineering is required, we will provide it through a sub -consultant "at cost" to the City. Custom details will be prepared as required for the site specific, non -prefabricated improvements. ADG will prepare precise grading plans with proposed spot elevations for new paved surfaces at each park site. No additional drainage structures are anticipated and storm drainage work is not included. A Storm Water Pollution Prevention Plan is not anticipated and is not included. LDB Engineers will prepare electrical engineering plans for new security lighting at each park site. A new electrical service will be coordinated for Longview South Park. Irrigation modification plans and installation details for each park site will be prepared by ADG for areas disturbed by the new improvements. Based on an evaluation of the existing City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Poge 8 of 23 slope irrigation, modifications will be shown to provide full slope coverage. The irrigation Fromfor Longview South Park will indicate a new controller and convert electrical operation From DC to AC. Planting modification plans and installation details for each park site will be prepared by ADG for areas disturbed by the new improvements. Plans will also indicate new shrub plantings for slope areas. Technical specification sections will be prepared in Microsoft Word in CSI book format by ADG and sub -consultants. A final statement of probable construction costs will be prepared based for the completed plans using prevailing wage improvement costs. ADG will attend one City Council meeting to support approval of the final plans, specifications and cost estimate. SCOPE OF SERVICES The Scope of Services required for successful completion of the Three Mini -Parks (Longview South, Silver Tip, and Stardust) is outlined below. A. Conceptual Design Phase The following conceptual design process tasks will be performed for all three of the park sites. 1. Attend Project Kick -Off Meeting with City Staff to discuss each park site's project improvement program and project schedule (one (1) meeting). 2. Finalize a project schedule to include realistic periods for site evaluation, neighborhood meetings, conceptual design, and construction documents. 3. Visit each park site, inventory and evaluatepotential landscape opportunities and constraints for integration into site development concepts. Review ADA accessibility restrictions and areas of non-compliance. 4. Preparation of topoggraphic survey and base map of each project site. Work will include: (Madole). a. Topographic Survey Map b. Field Topography • Madole will conduct field topographical survey of the park site. The survey is to include, but not limited to the curb line, finished roadway surface, water appurtenances and finished grade elevations within the park site. The survey will be based upon a local relative coordinate system. 5. Organize and conduct a separate meeting with neighborhood residents of each park site to obtain input on potential improvements (three (3) meetings anticipated). 6. Prepare informal tissue design sketches for each Park Site (based on the approved Park Recommendation Report and neighborhood input) for review and comment by Client. 7. Meet with City staff to discuss initial design studies and receive design feedback (one (1) meeting anticipated). 8. Organize and conduct a separate follow up meeting with neighborhood residents of each park site to present the conceptual design plans (three (3) meetings anticipated). City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 9 of 23 9. Based on the preferred design, ADG will prepare a budgetary estimate of probable construction cost for each park site. 10. Prepare Base Sheet of each site based on survey for use in preparing Conceptual Landscape Master Plan. 11. Upon approval of the estimate of probable construction cost, ADG will prepare a formal Conceptual Landscape Master Plan for each park site incorporating all preferred design elements for Client approval. Plan to be 30x42" sheet at 10 scale for each site. 12. Color -render the Conceptual Landscape Master Plan of each park site for presentation uses. 13. Present the Conceptual Landscape Master Plan and estimate for each park site at a Parks and Recreation Commission meeting (one (1) meeting anticipated). 14. Coordination meetings with Civil and Electrical Engineer sub -consultants (as required). 15. Prepare monthly project status reports for each park site. Reports to include summary of work completed to date, work in progress, information required from others. 16. Provide telephone consultation with Client and sub -consultants as needed. B. Construction Document Phase The following construction documents will be prepared for each of the park sites. 1. Title Sheet preparation for each park site. Prepare one composite Title Sheet for use in bidding all parks as one project. 2. CAD Base Sheet Development based on topographic survey and site inventory of each site. We anticipate these will be at 10 -scale on City standard 24"x36" sheets. 3. Preparation of construction layout plans for site elements indicating horizontal control dimensions, structure locations, walkwa s, paving materials and finishes, and site furniture layout. Plan to include notes and references to appropriate construction details. 4. Preparation of construction details for site plan features such as paving, play equipment, picnic tables, and drinking fountain as required. 5. Review & Coordination of Architectural Drawings for any prefabricated structures for inclusion into the submittalpackage as required. Preparation of prefabricated gazebo/shade structure plan, elevations, roof plan, details, and structural engineering are to be completed by the manufacturer and is not included in this contract. 6. Preparation of the Precise Grading Plan. Prepare one (1) Precise Grading Plan at 10 -scale for the approved site layout based on the site survey. The Precise Grading Plan will include, but is not limited to, the following items: 7. Preparation of Electrical Engineering plans for each Park site. Plan to include pedestrian walkway security design layout. Lighting system work shall include lighting layout, details, and lighting calculation. The outdoor lighting is to be controlled by photocell and time clock. This proposal includes a lighting fixture schedule, details and a control wiring schematic. A point -by -point photometric calculation will be provided if required. (ADG sub consultant, LDB Inc.). For City of Dio pond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Pogo 10 of 23 Longview Park we will provide size and location of an electric meter pedestal as retred for electrical service, and coordinate with electrical service provider to supply power to the site. 8. Preparation of irrigation modification plan as required for project areas being modified. 9. Preparation of irrigation details and detail sheet using ADG or City standard details. 10. Preparation of planting plan as required forproject areas being modified. Plan to include planting notes and legends with plant species, sizes etc. 11. Preparation of planting details and detail sheet using ADG or City standard details. 12. Prepare Book form Technical Specification sections for Landscape Architectural improvements as required. 13. Coordination meetings with Civil and Electrical Engineer sub -consultants (as required 14. Meet with City staff during construction document phase (one (1) meetings anticipated. 15. Complete Agency plan check corrections as required. 16. Prepare final Statement of Probable Construction Costs based upon approved plans. 17. Prepare monthly project status reports for each park site. Reports to include summary of work completed to date, work in progress, information required from others. 18. Provide telephone consultation with Client and sub -consultants as needed 19. Attend City Council meeting to support the approval process of the final plans, specifications and estimate (one (1) meetings anticipated. If the Scope of the Project as outlined above is changed materially, the Basic Fee shall be changed in the same proportion. Exclusions ADG excludes any professional services not specifically included within above Scope of Work for each project. If additional professional services are required, they will be provided as an Extra Service. Fees and Terms Services described above shall be provided for in accordance with the terms and conditions required by the City of Diamond Bar RFP. General Work Program and Time Table Architerra Design Group proposes the following timetable for completion of this Project after receipt of all necessary information From Client or Client's Consultants as listed under "Owners/Architects Responsibility". We anticipate conceptual design, construction documents, bidding and construction observation services for all park sites will be completed concurrently. City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 11 of 23 TASK PHASE WEEKS I Conceptual Design Phase 10-12 fl Construction Documents Phase 12-14 A graphic project schedule with project tasks and milestone dates is included on page 27 for further review. ADG shall render its services as expeditiously as is consistent with professional skill and care. ADG shall not be responsible for delays that may occur due to causes beyond ADG's reasonable control. Meetings And Site Visits This Agreement includes Professional Service time for up to nine (9) meetings for coordination with Client. Additional meetings shall be billed as Additional Services. Travel expenses shall be billed as Reimbursable Expenses. Clients Responsibility Client shall provide the following information, documents, or services as required for performance of the work. ADG is entitled to rely upon the accuracy and completeness of such information, documents, and services, and shall not be liable for errors or omissions therein. Should ADG be required to provide services in obtaining or coordinating compilation of any such information, drawings, or services shall be charged as Additional Services. 1. Existing parcel maps for the project site and adjacent residential developments. 2. Street improvement plans. 3. Soils testing and/or engineering, as required. 4. Existing site engineering and utility base information, as available. 5. Engineering other than that provided within the Scope of Services. 6. Environmental clearance documents for proposed park sites. We would be pleased to answer any questions you may have to clarify the various points above. I look forward to working with you on this project. PROFESSIONAL SERVICES AGREEMENT Architerra has reviewed The City of Diamond Bar standard Professional Services agreement and is willing to accept the terms. INSURANCE COVERAGE Architerra Design Group maintains limits of insurance no less than: 1. General Liability: $1,000,000.00 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit should be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 12 of 23 3. Workers Compensation and Employers Liability: Workers Compensation as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000.00 per accident. 4. Errors and Omissions Liability; (Professional Liability) $1,000,000 per occurrence. 5. Architerro Design Group agrees to deposit with the City of Diamond Bar, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy that the insurance provisions of this Agreement have been compiled with. A person authorized by that insurer to bind coverage on its behalf will sign the certificates. City of Diamond Bar reserves the right to inspect complete, certified copies of all required copies of all required insurance policy at anytime. City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 13 of 23 FEE SCHEDULE The following are a summary of fees, from Architerra Design Group and our sub - consultants. Conceptual Design Phase CONCEPTUAL DESIGN (ADG) $10,000 TOPOGRAPHIC SURVEY (Mad'ole) 9 345 SUBTOTAL -Conceptual Design $19,395 Construction Document Phase 1. LONGVIEW SOUTH CONSTRUCTION DOCUMENTS (ADG) $11,555 ELECTRICAL ENGINEERING PLANS (LDB) $1,825 Subtotal — Longview South $13,380 2. SILVER TIP CONSTRUCTION DOCUMENTS (ADG) $11,580 ELECTRICAL ENGINEERING PLANS (LDB) $3.450 Subtotal — Silver Tip $15,030 3. STARDUST CONSTRUCTION DOCUMENTS (ADG) $10,445 ELECTRICAL ENGINEERING PLANS (LDB) $1.05 Subtotal - Silver Tip $11,495 SUBTOTAL -Construction Documents $39,905 TOTAL PROJECT FEES $S9,300 Estimated Reimbursable Expenses $4,000 ARCHITERRA DESIGN GROUP, INC. HOUR & COST PROJECTIONS JOB [TAME: ADA RETRO -FIT LONGVIEW SOUTH, SILVER TIP, AND STARDUST PARKS CLIENT City of Diamond Bar CONTACT Mr Bob Rose DATE July 31 sr, 2009 PREPARED BY: RWK _ • PRINCIPAL DIR•OF PROJFCI DESIGNER CLERICAL TOTAL HRS. CONCEPTUAL DESIGN PHASE. DESIGN MGR. PPQJECT KICK-OFF MEETING 1 3 PARE & UPDATE PROJECT SCHEDULE 6 VISIT/FIELD iNVL-_•=_ORY U — - „ - - ---------- -- NEIGHBORHOOD N:.: '1NG$ - INITIAL 3 PREPARE DESIGN SK; ' H 3 0 '• 9 `1 MEET W/CITY CD PHASE(1)� - MR(,HRORHOOD MEETINGS - FOLLOW-UP 13) CONCEPTUAL COST FSTIMATE (3) BASF SHEET DEVELC•:" --JT COiyCEP?UAL LAND :E MASTER PLAN—(3) =� < RECREATION COM. ,1 CONSULTANTS •••=F•` ='\jE CONSULTATION i 3 6 1 10 - - -- - �— 2 -- — --,4---215 7 — ----j- ..._ i --- --:- -- - - 6 y 1 -----t- - -- - -� 3 31 33 34 I 0 101 COST PhR TASK $735 $190 --- $F60 G m $3751 WAS < $190 -- $8.5 19,395 Z 0 y A C Zn n cin C7 m 3 o 00 - Win PRINCIPAL ' I- P DESIGNER CLERICAL TOTAL HRS. COST PER TASK CONSTRUCTION DOCUMENT PHASE! DESIGN MGR. LON "VIE SC7U 2 3 $245 2 4 6 18 $490 PREPARATION 2 12 $1,530 -ONSTR ---ION LAYOUT PLAN 6 2 12 2 20 4 $1 720 $340 AILS 2 j� COORI�' -ATIC) N - PICNIC SHELTER 12 17 $1,465 r - A( AN 3 2 10 R!NG PIANS(LDB) 12 $940 ION �"L_AILS 2 2 $150 ON 212 14 $1,090 _-I 3 2$150 F. A\; .-4G -L !'A'ILS 285 ';INA'I ,KITH SUB -CONSULTANTS $880 4 _ CAL 4 $ 190 2 2 ..r-, WITH CITY STAFF $500 LAN CF.: $490 1 2 6 m w : H' , � -:CTIO NS 2 $615 W": 2 $190 2 $Q5 _LTATION 2 $190 'END NG SUB -TOTALS 16 3? 133 SILVER TIP PRINCIPAL IR -0 F -PROJECT DESIGN MGR. DESIGNER CLERICAL TOTAL FIRS. COST PER TASK TITLE SHEET 3 6 14 $245 $490 $1,130 BASE SHEET F':.:--ARATION PRERARF CONN'�UCTIQN LAYOUT PLAN DETAILS 2 3 2 c I ic I 16 $1,380 GRA°: ­_G PLAN T 15 $1 315 _AL ',4EERING PLANIS (LDB) ON :.'-.S (2) 18 $1.390 2 $150 '4,ON ::j LS (2) 24 %6 $1 990 2 $150 $190 VviTH SUB -CONSULTANTS ' AL SPECIFICATIONS A 4 $880 WITH CITY STAFF -- 2 $190 IN-HOUSE --0: -:]ECK $500 Y ECK CORRECTIONS4 6 $4910 $615 ATE ':"--'-4F 2 .-..—$19() $95 :TE CONSULTATION 2 $igol ATI E N D Eff- MEETING 2 SUB-TOTA 0 14 34I _ 88 0 136 $15,0301 T. z 0 N4 !STARDUST PRINCIPAL IR. P J DESIGNER CLERICAL TOTAL HRS, COST PER TASK DESIGN MGR. E- -= _ - - - --- --- - - — --- - -- -r - -- - ; - 4 5 ., 2 r FREPARALION - — - - -- — -- -- 2--- ! 4 30 LAYG ;•r H A`•1 �49U 2 416 ------------- - ! C ! -� ----- -� 2 $190 !'�'.• .'✓.C-O�R_,I'.,;:;:.)N P!C_I'II(' 'SHELTER-- --- -- ---I-- �- 2 - -- - - . - -- -- -— ;TTING P!AN _ 1 - -�) 14 - --- - 2 $1,190 RA 10 -I-- 12 $940 G:1TION ALAN150 - -�-- __ --- - ;AT!ON -DETA;LS --- - - --- -1- -- ::N T ING PLAN -T - -- - - - 16 ---.-$1,2401, 50 -- - --- 1 �- •A -ti i INv DE fAll S -------= - -}- C:C`GRDINATE WITH SU8-CON SI;LTAVT.; ECI� !- 2- -- _-- -- _ 1 ----------- -- - SPFIC= ArIONS -- - _ - - ---- ----- -- -- -- - - - -- ���---• -•-- -- - - 813 U - - - — -- rr�..TIh.I!_;_•/:'i ." C!'�' igo ii'•`------- --------------- ------ -•- ---- )--�--------•-- 4 ----�------------ �1 5001 I AC3FNiCY PIAN CHECK ._C 2 F� 1 -- -- --- -- -- --- - p - --- =----- - - -- - --- -- - - -- - I- 1 4 - - 7 $ b 15 FINA :)ST E511MAT,__ --- _- _ - --- z -------} - - - $190 c� STATI!:SREFJRIS- -- - - -- - - - �� .. ��.,c�N: C^NSU! H :C��: - - - ---- ------ -- , � -- ----�--------}- -�_— _ 9S � IAT'_Ni _.Tv' Q!J�!C.IL M.EET.VG - I ! I 2 $ 9n O - - SUB-TOTALS1, 13 36 72 0 121 $11,495 TOTALS 0 — 43 109 238 0 390 -- $39,905 GRAND TOTAL 5 z 0 D p C I �n D �v0 o Np co Ao 3 4a0 O NOO City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 18 of 23 PROFESSIONAL FEES The following is a listing of Architerra's hourly rates and fees for reimbursable expenses. Richard Krumwiede, Principal will be billed at $150 per hour. Jeff Chamlee, Director of Production and Gregg Denson, Director of Design will be billing at $125 per hour. Josif Pelayo, Project Manager will be billed at $95 per hour. And in addition, any of the landscape Designer personnel will be billed at $70 per hour. Architerra Design Group Hourly Rates: ■ Principal $150.00/Hour ■ Director of Design/Production $125.00/Hour ■ Project Manager $95.00/Hour ■ landscape Designer $75.00/Hour ■ Clerical $45.00/Hour Reimbursable Expenses The following costs shall be reimbursed at cost and are not included in the Fee for Professional Services: A. Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, Xerox copying, photo reproductions. B. Cost of postage and shipping expenses other than first class mail. C. Photographic services, film and processing. D. Agronomic Soils tests and reports. E. Topographic survey of project site. F. Structural engineers fees. G. Construction materials testing & reports. H. Cost of models, special rendered exhibits, promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client, I. Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project (Plan check fees, variance applications, etc.}. J. Fees for additional special consultants retained with the approval of Client. Madole & Associates Hourly Rates: Office and Technical Personnel ■ Project Manager $110.00/1 -lour • Designer $93.00/Hour ■ Drafter $75.00/Hour Field Personnel ■ Two (2) Man Survey Crew $185.00/Hour LDB, Inc. Hourly Rates: • Principal $150.00/Hour ■ Professional Engineer $150.00/Hour ■ Designer $115.00/Hour ■ CADD Drafter $95.00/Hour City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 19 of 23 RELEVANT EXPERIENCE Architerra Design Group has a long history of working in collaboration with local governments and agencies, developers, outside interest groups, and construction contractors to develop and implement award-winning designs, reflecting a distinct spirit of place. Our company considers multiple extenuating factors including, but not limited to, local environmental and site-specific conditions, historical resources and precedents, cultural influences, existing and surrounding design elements, end user requirements, and budgetary constraints in the development of a final design plan. Architerra Design Group landscape architects and designers are informed and well versed in the appropriateness and constraints of the wishes of the local residents, site-specific plantings, native and drought -tolerant plant materials, along with the latest irrigation and construction methods. The projects listed below relate to the scope of services similar to the Longview South, Silver Tip, and Stardust Mini -Parks Retro -fit. The Architerra Team Members directly involved with each project are noted within each description. PARK RENOVATION PROJECTS • Heritage Park Tot -Lot Renovation '/i -acre tot -lot located within an existing park located in Rancho Cucamonga, California. Requiring a tot -lot renovation and redesign in order to meet ADA requirements. Client: City of Rancho Cucamonga. Contact: Karen McGuire -Emery, Senior Park Planner, City of Rancho Cucamonga. (909) 477-2840 Ex. 4040, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Team Members: Richard Krumwiede, Gregg Denson. • Beryl Park Renovation Existing 10acre passive -activity ark located in Rancho Cucamonga, California. A tot - lot renovation and redesign andprestroom renovation in order to meet ADA requirements. Client: City of Rancho Cucamonga, Contact: Karen McGuire -Emery, Senior Park Planner, City of Rancho Cucamonga. (909) 477-2840 Ex. 4040, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Team Members: Gregg Denson. • Old Town Park Renovation 7 -acre park located within the master planned community of Terra Vista in Rancho Cucamonga, California. Updated to modify irrigation system, include a new basketball court, add a new horse shoe pit, new tot lot and exercise equipment and added new shade structure. Client: City of Rancho Cucamonga. Contact: Karen McGuire -Emery, Senior Park Planner, City of Rancho Cucamonga. (909) 477-2740 Ex. 4040, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Team Members: Richard Krumwiede, Gregg Denson. • Milliken Park Renovation City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 20 of 23 5 -acre community park located in Rancho Cucamonga. Required irrigation renovation to increase water pressure and pump replacement. Client: City of Rancho Cucamonga. Contact: Karen McGuire -Emery, Senior Park Planner, City of Rancho Cucamonga. (909) 477-2840 Ex. 4040, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Team Members: Gregg Denson. • Kenyon Park Renovation 5 -acre community park located in Rancho Cucamonga. Required irrigation renovation to increase water pressure and pump replacement. Client: City of Rancho Cucamonga. Contact: Karen McGuire -Emery, Senior Park Planner, City of Rancho Cucamonga. (909) 477-2840 Ex. 4040, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Team Members: Gregg Denson. NEW PARK PROJECTS • Sycamore Hills Park 4 -acre mixed-use community park located in Fontana, California. Amenities included parking lot, restroom, shade structures, basketball courts picnic facilities, and tot -lots. Completed 2006. Client: A joint project of the City of Fontana and the Empire Companies. Contact: Tim Rastedt, Park Planner City of Fontana, (909) 350-6649, 8353 Sierra Avenue, Fontana, CA 92335. Team Members: Richard Krumwiede, Jeff Chamlee, and Gregg Denson. • Celebration Parks, North and South Two separate neighborhood parks (totaling 14 -acres in the New Model Colony of Ontario, California. Celebration North includes themed children's play areas and open field sport play areas, Celebration South includes a community bandstand, open community event lawn area, and two "Calif. Friendly" demonstration gardens, Construction documents currently in progress Client: A joint project of the City of Ontario, the Lewis Companies & Stratham Development. Contact: Mark Chase, Parks Director, City of Ontario, and (909) 395-2036. 303 East "B" Street, Ontario, CA 91764. Team Members: Richard Krumwiede, Jeff Chamlee, Gregg Denson, and Josif Pelayo. • Lake Arrowhead Dam Park Master Plan Master Plan site design for redevelopment a 52 -acre parcel owned by the County of San Bernardino. Master plan included three users, Rim of the world Parks District (30 -acres), Mountains Community Hospital (I0acres) and LACSD (I0acres). Site is adjacent to Papoose Lake in Lake Arrowhead, California. Master Plan Design was completed in March of 2008. Client: County of San Bernardino Special Districts. Contact: Jeff Rigney, Director, County of San Bernardino Special Districts, Cay of Diamond Bol IONGVIEW K)UTH, SiNER W, AND STARDUST WNt-PARKS PROPOSAI Page 21 of 23 (909) 387-5941, 157 W. Fifth Street, San Bernardino, CA 92415. Team Members: Richard Krumwiede, Jeff Chamlee, and Gregg Denson. • May Ranch Parks Two community parks within the master planned community of May Ranch in Perris, California. Parks included a 7 -acre mixed use Community Park (Under construction) and a 25 -acre detention Basin Park with wetland conservation area Completed 2007. Client: A joint project of City of Perris and KB Home. Contact: Dianne Sbordellati, Department of Community Development, City of Perris. (951) 943-5003, 101 North "D" Street, Perris, CA 92570. Team Members: Richard Krumwiede, Jeff Chamlee, and Gregg Denson. • Riverwood Park 5 -acre mixed use Community Park in Riverside County for Jurupa Community Services District. Amenities include baseball and soccer fields, tot -lots, restroom building, and picnic shelters. Currently under Construction. Client: Standard Pacific Homes. Contact: Adam Smith, (951) 898-5500, 255 E. Rincon Street, Suite 200, Corona, CA 92879. Team Members: Jeff Chamlee, Gregg Denson. • Victoria Arbors Park 9.24 -acre neighborhood public park facility within the residential development of Victoria Arbors, in the County of Rancho Cucamonga, California. Amenities included baseball field, basketball courts, Wetland area interpretive panels, tot -lots, off-street parking and picnic shelters. Completed 2006, Client: A joint project of the City of Rancho Cucamonga and Standard Pacific Homes. Contact: Karen McGuire -Emery, Senior Park Planner, City of Rancho Cucamonga. (909) 477-2840 Ex. 4040, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 Team Members: Gregg Denson, Josif Pelayo. • " Wolf Creek Community Center and Park 2 -acre community recreation site with community building, and community swimming pool located within the master planned community of Wolf Creek in Temecula, California. Amenities included a 6,000 square foot community building, exercise room, multipurpose rooms and staff office, off street parking lot, resort style Jr. Olympic swimming pool, adult spa, kiddy pool, outdoor fireplace and cook center, group picnic shelters, volleyball courts, and open turf play areas. Completed in 2007. Client: A joint project of City of Temecula and Standard Pacific Homes. Contact: Cathy McCarthy, Development Services Administrator, City of Temecula. (9.51) 694-6480, 43200 Business Park Drive, Temecula, CA 92590, Team Members: Jeff Chamlee. • Wolf Creek linear Park 'h mile of linear parks along both sides of Wolf Creek Drive South located in the City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 22 of 23 planned residential community of Wolf Creek in Temecula, California. Completed 2007. Client: A joint project of City of Temecula and Standard Pacific Homes. Contact: Cathy McCarthy, Development Services Administrator, City of Temecula. (951) 694-6480, 43200 Business Park Drive, Temecula, CA 92590, Team Members: Jeff Chamlee. • Sky Park 1 -acre Neighborhood Park overlooking historic Flabob Airport's runway, Jurupa area of Riverside County. Amenities included airplane viewing area, picnic tables, propeller bollards and cockpit shade structure. Plans approved. Construction pending. Client: Master Craft Development, Inc. Contact: Steve Tancredi, (714) 368-9283, 14181 Yorba Street, Suite 100, Tustin, CA 92780. Team Members: Richard Krumwiede, Jeff Chamlee, Gregg Denson, and Josif Pelayo. • Summit Heights Park Complex 3.5 -acre passive -activity park and a 10 -acre active park located in Fontana, California. Passive Park contained restroom building, tot lots; shade structures and open play areas. Active Park included restroom and concession building, soccer fields, baseball fields, and a roller hockey court. Completed 2004. Client: A joint project of the City of Fontana and Centex Homes. Contact: Tim Rastedt, Park Planner, City of Fontana, (909) 3506649, 8353 Sierra Avenue, Fontana, CA 92335. Team Members: Richard Krumwiede, and Gregg Denson. City of Diamond Bar LONGVIEW SOUTH, SILVER TIP, AND STARDUST MINI -PARKS PROPOSAL Page 23 of 23 Schedule - sorne as In ong'nat pr;npcsc-jl REQUEST FOR PROPOSAL Americans with Disabilities Act (A.D.A.) Retro -fit and Park Improvement Project at Three Mini -Parks: Longview South, Silver Tip and Stardust The City of Diamond Bar is seeking responses from qualified firms to provide professional landscape architectural, civil engineering and architectural services for the preparation of plans, specifications and cost estimates for the A.D.A. retro -fit and park improvement project at three (3) Mini -Parks: Longview South, Silver Tip and Stardust, including support for the project during the construction phase. Proposals are due by Friday, July 31, 2009 by 4:00 p.m. GENERAL BACKGROUND Longview South is a developed .89 acre mini -park located at 1630 Longview Drive in the City of Diamond Bar. The City plans to construct improvements in order to meet federal Americans with Disabilities Act of 1990 accessibility requirements. The City plans to consider other park improvements at this time that are listed on the attached schematics 12a and 12b, under Site Recommendations, 1 through 8 and Tot Lot Recommendations 1 through 5. Silver Tip is a developed 2.98 acre mini -park located at 904 Silver Tip Drive in the City of Diamond Bar. Besides ADA accessibility, other planned park improvements are listed on the attached schematics 13a and 13b, under Site Recommendations, 1 through 5 and Tot Lot Recommendations 1 through 4. Stardust is a developed .91 acre mini -park located at 1322 Stardust Drive in the City of Diamond Bar. Besides ADA accessibility, other planned park improvements are listed on the attached schematics 15a and 15b, under Site Recommendations, 1 through 6 and Tot Lot Recommendations 1 through 4. The intent of the City is to retrofit each site to remove architectural barriers and to create totally accessible facilities. This includes the tot lot, walkways, signage, parking access, picnic area, barbecues, drinking fountains, benches and any other area found to be in need of retro -fit during the review portion of the design process. The ADA portion for the design of this project will be funded under the federal Community Development Block Grant Program. Approximately $65,000 in CDBG funds are available in the 2009/2010 fiscal year budget for landscape design, engineering, and estimation of construction costs. There is no funding available for construction at this time. The intent of the City is to design the project during the 2009/2010 fiscal year and construct the improvements during the 2010/11 fiscal year. Plans must be provided in a manner that allows the City to bid each site separately or combine them into a single construction project. Note — The City of Diamond Bar has no as -built or construction documents on file for any of these sites. SCOPE OF SERVICES Meet with City staff to finalize the scope of services and set a schedule for completion of the project. 2. Review current conditions and recommend the work necessary to remove architectural barriers and to create totally accessible facilities per ADA requirements. 3. Conduct a separate neighborhood meeting at each site to obtain input from residents about potential park improvements. 4. Provide a topographical survey of each site to establish existing grades/cross slopes 5. Prepare a conceptual plan of the planned improvements for each site, with cost estimates. Conduct a follow-up neighborhood meeting at each site to present the conceptual plan. Plan to attend a Parks and Recreation Commission meeting where the conceptual plans for all three sites will be presented. 6. When directed by City staff, prepare 20 scale plans and specifications for the construction of park improvements and entire bid document package (including Community Development Block Grant (C.D.B.G.) requirements). Include engineer's estimate of cost to construct project. 7. Plan to attend one City Council meeting to support the bid documents during the approval process of the plans and specifications. 8. Prepare and distribute any necessary addendum to the bid documents. Also review submittals during bid process and recommend approval or rejection. 9. Attend the bid opening and review all submitted bids for completeness and check licenses and references of apparent low bidder (prime and sub -contractors). 10. Provide a written recommendation for the apparent low bidder based on information obtained in the submitted documents, interviews with references, State of California Consumer Affairs and other sources with first hand knowledge regarding the competency of the contractor to successfully complete the work described in the bid documents. 11. Attend the City Council meeting to support the award of the contract to the apparent low bidder. 12. Attend the pre -construction meeting to present information on the construction documents. Pre -construction meeting will include a site visit to each location. 13. Review submittals and change order requests and provide written recommendations on their approval or rejection during the construction phase. 14. Provide support of the construction documents by attending a meeting on-site up to once per week for each site during the construction process and by providing telephone support as -needed to City staff, project manager, general contractor and City Inspector. 15. Attend final walk through of project at each site and provide written recommendation on the acceptance of the project. 16. Prepare and submit as -built 20 scale drawings on mylar to the City after the completion of project construction. 17. Attend the City Council meeting to support acceptance of the project and the filing of the notice of completion. 18. Prepare, compile and present all necessary documentation, forms, and reports for review by the U.S. Department of Housing and Urban Development, Los Angeles County Office of Affirmative Action Compliance, Los Angeles County Community Development Commission, and other governmental entities during project and audit review sessions. SUBMISSION PROCEDURES The proposal must include the following: ♦ Cover letter including name, address and telephone number for the firm, background information and the name of the contact person. ♦ Names and qualifications for the project team that will be providing the services, including resumes ♦ Scope of Services ♦ Proposed Fee ♦ Breakdown of Proposed Fee by task and hourly rate. ♦ Proposed hourly billing for each project team member that would be assigned and any expected additional expenditures ♦ Experience of the assigned team members with similar work ♦ Firm's capabilities relative to performing the required work within reasonable time frames ♦ At least three references for similar work ♦ Schedule of required time line to complete the project SUBMITTAL DEADLINE Interested firms must submit four copies of the proposal to: Bob Rose, Community Services Director City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 Proposals are due by Friday, July 31, 2009 by 4:00 p.m. SELECTION CRITERIA Selection of the firm will be made on a competitive basis. The review and evaluation of the response to this RFP, City staff will consider the following: 1. Responsiveness and comprehensiveness of the proposal with respect to this Request for Proposals (RFP); 2. Experience of the firm designing park retrofit projects to meet ADA requirements. 3. Related experience and qualifications of the proposed project manager and project team. 4. Availability of project team and their ability to complete this project in a timely manner. 5. Information obtained from references. 6. Willingness to enter into standard City of Diamond Bar Consulting Services Agreement. 7. Reasonableness of the proposed fee, including fees proposed for bid alternates. 8. Minority or Women's Business Enterprise Status and Section 3 requirements. The criteria should not be construed so as to limit other considerations which may become apparent during the review and selection process. The City reserves the right to reject any or all proposals and may elect to make a decision without further discussion or negotiation. This solicitation for proposals is not to be construed as a contract of any kind. The City is not liable for any cost or expenses incurred in the preparation of the proposal. In addition, since this program is funded with Community Development Block Grant (C.D.B.G.) funds, the selected firm or individual shall comply with all applicable C.D.B.G. requirements and regulations. QUESTIONS All questions concerning this RFP should be directed to Claude Bradley, Parks and Maintenance Supervisor at (909) 376-0794 or Bob Rose, Community Services Director at (909) 839-7061. Attachment: Consulting Services Agreement (Appendix A) Agenda # 6-8 Meeting Date: CITY COUNCIL AGENDA REPORT �`h�RFci A� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manirr g TITLE: Approve Renewal of a five-year, contract with Los Angeles County for Municipal Law Enforcement Services RECOMMENDATION: Approve FINANCIAL SUMMARY: The FY 2009-10 City budget includes $5,550,612 for contract law enforcement services to be provided by Los Angeles County Sheriff's Department. This represents an approximate 3.6% increase from last year and is sufficient to pay for the City's law enforcement services. The staffing levels of law enforcement personnel remain consistent with staffing levels in the prior years, there has been no reduction in the number of law enforcement personnel. BACKGROUND: The five-year agreement under which the Los Angeles County Sheriff provided law enforcement services to the City expired on June 30, 2009. Prior to the expiration of this contract, Los Angeles County and the contract cities served by the Sheriffs Department had a dispute regarding the use of the Liability Trust Fund which is funded by contract cities. The Liability Trust Fund finances the defense and/or settlement of litigation arising from law enforcement services in contract cities. Due to this ongoing dispute, the California Contract Cities Association (Contract Cities), of which Diamond Bar is a member, initiated mediation with the County to resolve the disagreement. To provide additional mediation time while insuring the continuation of law enforcement services, Contract Cities proposed a one-year extension to the existing law enforcement services agreement. This one year agreement was approved by the City Council in June 2009. However, when the one-year extension was presented to the LA County Board of Supervisors, it was rejected. The Board approved an extension of the existing (FY 2005-09) contract only until August 31, 2009 with an additional 60 days (October 30, 2009) to process the new contract. DISCUSSION: The outstanding issues regarding the Liability Trust Fund have been resolved through County -City Special Indemnity Agreement approved by the Board of Supervisors on August 25, 2009. This Agreement stipulated that the funds utilized in a past litigation settlement (approximately $2.5 million) would not be returned to the Trust Fund. However, the Agreement specifies that all liability for similar incidents in the future would be shared equally between the cities and the County. With this issue resolved, it is appropriate to approve the new five-year agreement for municipal law enforcement services with Los Angeles County Sheriffs Department. PREPARED BY: David Doyle, Asst. City Manager Attachment: ATTACHMENT C MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN COUNTY OF LOS ANGELES AND CITY OF DIAMOND BAR TABLE OF CONTENTS SECTION TITLE PAGE RECITALS............................................................................................................. 2 1.0 SCOPE OF SERVICES........................................................................ 2 2.0 ADMINISTRATION OF PERSONNEL ................................................. 3 3.0 DEPLOYMENT OF PERSONNEL......................................................... 4 4.0 PERFORMANCE OF AGREEMENT .................................................... 4 5.0 INDEMNIFICATION............................................................................... 5 6.0 TERM OF AGREEMENT........................................................................ 6 7.0 RIGHT OF TERMINATION................................................................... 6 8.0 BILLING RATES..................................................................................... 7 9.0 PAYMENT PROCEDURES.................................................................... 7 10.0 NOTICES........................................................................................... 8 11.0 AMENDMENTS................................................................................... 9 12.0 AUTHORIZATION WARRANTY......................................................... 9 13.0 ENTIRE AGREEMENT.......................................................................... 9 SIGNATURES....................................................................................................... 10 ATTACHMENT A: Los Angeles County Sheriffs Department SH -AD 575 Deployment of Personnel form 1 MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN COUNTY OF LOS ANGELES AND CITY OF DIAMOND BAR This Municipal Law Enforcement Services Agreement (hereinafter referred to as "Agreement") is made and entered into this day of , 2009 by and between the COUNTY OF LOS ANGELES, (hereinafter referred to as "County") and the CITY OF DIAMOND BAR (hereinafter referred to as "City") RECITALS Whereas, the City is desirous of contracting with the County for the performance of law enforcement services by the Los Angeles County Sheriff's Department (hereinafter referred to as "Sheriffs Department"); and Whereas, the County is agreeable to rendering such law enforcement services on the terms and conditions set forth in this Agreement; and Whereas, such law enforcement services agreements are authorized and provided for by the provisions of Section 56 1/2 and 56 3/4 of the County Charter and California Government Code Section 51301. NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties mutually agree as follows: 1.0 SCOPE OF SERVICES 1.1 The County agrees, through the Sheriff of the County of Los Angeles (hereinafter referred to as "Sheriff'), to provide general law enforcement services within the corporate limits of the City to the extent and in the manner hereinafter set forth in this Agreement. 1.2 Except as otherwise specifically set forth in this Agreement, such services shall only encompass duties and functions of the type coming within the jurisdiction of and customarily rendered by the Sheriff under the County Charter and the statutes of the State of California, and under the City municipal codes. 2 1.3 General law enforcement services performed hereunder may include, if requested by the City, supplemental security support, supplemental sworn officer support, and supplemental professional civilian support staff. 2.0 ADMINISTRATION OF PERSONNEL 2.1 During the term of this Agreement, the Sheriff or his designee shall serve as Chief of Police of the City and shall perform the functions of the Chief of Police at the direction of the City. 2.2 The rendition of the services performed by the Sheriffs Department, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed shall remain with the County. 2.3 In the event of a dispute between the parties to this Agreement as to the extent of the duties and functions to be rendered hereunder, or the minimum level or manner of performance of such service, the City shall be consulted and a mutual determination thereof shall be made by both the Sheriff and the City. 2.4 With regard to Sections 2.2 and 2.3 above, the Sheriff, in an unresolved dispute, shall have final and conclusive determination as between the parties hereto. 2.5 All City employees who work in conjunction with the Sheriff's Department pursuant to this Agreement shall remain employees of the City and shall not have any claim or right to employment, civil service protection, salary, or benefits or claims of any kind from the County based on this Agreement. No City employee as such shall become employees of the County unless by specific additional agreement in the form of a merger agreement which must be concurrently adopted by the City and the County. 2.6 For the purpose of performing services and functions, pursuant to this Agreement and only for the purpose of giving official status to the performance thereof, every County officer and/or employee engaged in performing any such service and function shall be deemed to be an officer or employee of the City while performing such service for the City, as long as the service is within the scope of their duties performing law enforcement services pursuant to this Agreement. 2.7 The City shall not be called upon to assume any liability for the direct payment of any Sheriffs Department salaries, wages, or other compensation to any County personnel performing services hereunder for said City. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee or agent of the County for injury or sickness arising out of his/her employment as a contract employee of the City. 2.8 As part of its compliance with all applicable laws and regulations relating to employee hiring, the County agrees that the County Civil Service Rules to which it is subject and which prohibit discrimination on the basis of non -merit factors, shall for purposes of this Agreement be read and understood to prohibit discrimination on the basis of sexual orientation. 3.0 DEPLOYMENT OF PERSONNEL 3.1 Services performed hereunder and specifically requested by the City shall be developed in conjunction with the Sheriff and indicated on a Los Angeles County Sheriff's Department SH -AD 575 Deployment of Personnel form, attached hereto as Attachment A and incorporated herein by this reference. 3.2 A new SH -AD 575 Deployment of Personnel form shall be authorized and signed annually by the City and the Sheriff or his designee each July 1, and attached hereto as an Amendment to this Agreement. 3.3 Should the City request a change in level of service other than pursuant to the annual July 1 readjustment, an additional SH -AD 575 Deployment of Personnel form shall be signed and authorized by the City and the Sheriff or his designee and attached hereto as an Amendment to this Agreement. 3.4 The most recent dated and signed SH -AD 575 Deployment of Personnel form attached to this Agreement shall be the staffing level in effect between the County and the City. 3.5 The City is not limited to the services indicated in Attachment A, but the City may also request any other service in the field of public safety, law, or related fields within the legal power of the Sheriff to provide. Such other services shall be reflected in an amended SH -AD 575 Deployment of Personnel form under the procedures set forth in Sections 3.2 and 3.3 above. 4.0 PERFORMANCE OF AGREEMENT 4.1 For the purpose of performing said general law enforcement services, County shall furnish and supply all necessary labor, supervision, equipment, 4 communication facilities, and supplies necessary to maintain the agreed level of service to be rendered hereunder. 4.2 Notwithstanding the foregoing, the City may provide additional resources for the County to utilize in performance of the services. 4.3 When and if both parties to this Agreement concur as to the necessity of maintaining a law enforcement headquarters or Sheriff's Department substation within the City which would not normally be provided by the Sheriff, the City shall furnish at its own cost and expense all necessary office space, and the Sheriff shall have authority to negotiate with the City regarding which entity shall pay for furniture and furnishings, office supplies, janitor service, telephone, light, water and other utilities. 4.4 It is expressly further understood that in the event a local office or building is maintained in said City, such local office or building may be used by the Sheriff in connection with the performance of his duties in territory outside of the City, provided, however, that the performance of such outside duties shall not be at any additional cost to the City. 4.5 Notwithstanding the foregoing, it is mutually agreed that in all instances where special supplies, stationery, notices, forms, and the like must be issued in the name of said City, the same shall be supplied by the City at its own cost and expense. 5.0 INDEMNIFICATION 5.1 The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977, and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October S, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this Agreement as if set out in full herein. 5.2 The parties hereto have also executed a County -City Special Indemnity Agreement approved by the Board of Supervisors on August 25, 2009. This document is made a part of and incorporated into this Agreement as if set out in full herein. 5.3 In the event the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. 6.0 TERM OF AGREEMENT 6.1 The term of this Agreement shall be from September 1, 2009 through June 30, 2014, unless sooner terminated or extended as provided for herein. 6.2 At the option of the County Board of Supervisors and with the consent of the City Council, this Agreement may be renewed or extended for successive periods not to exceed five (5) years each. 6.3 Nine (9) months prior to the expiration of this Agreement, the parties shall meet and confer in good faith to discuss the possible renewal or extension of this Agreement pursuant to Section 6.2 above. The parties shall reach an agreement as to the terms of any renewal or extension period no later than six (6) months prior to the expiration of this Agreement. Absent mutual agreement by the parties within that time frame, this Agreement shall expire at the conclusion of the then - existing term. 7.0 RIGHT OF TERMINATION 7.1 Either party may terminate this Agreement as of the first day of July of any year upon notice in writing to the other party of not less than sixty (60) days prior thereto. 7.2 Notwithstanding any provision herein to the contrary, the City may terminate this Agreement upon notice in writing to the County given within sixty (60) days of receipt of written notice from the County of any increase in the rate for any service to be performed hereunder, and in such an event this Agreement shall terminate sixty (60) calendar days from the date of the City's notice to the County. 7.3 This Agreement may be terminated at anytime, with or without cause, by either party upon written notice given to the other party at least one hundred eighty (180) days before the date specified for such termination. 7.4 In the event of a termination, each party shall fully discharge all obligations owed to the other party accruing prior to the date of such termination, and, except as otherwise provided herein, each party shall be released from all obligations which D would otherwise accrue subsequent to the date of termination. 8.0 BILLING RATES 8.1 The City shall pay the County for the services provided under the terms of this Agreement at the rates set forth on Attachment A, Los Angeles County Sheriff's Department SH -AD 575 Deployment of Personnel form, as established by the County Auditor -Controller. 8.2 The rates set forth on Attachment A, Los Angeles County Sheriff's Department SH -AD 575 Deployment of Personnel form shall be readjusted by the County Auditor -Controller annually effective July 1 of each year, and attached hereto as an Amendment to this Agreement, to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the County Board of Supervisors. 8.3 The City shall be billed based on the service level provided within the parameters of Attachment A, Los Angeles County Sheriff's Department SH -AD 575 Deployment of Personnel form. 8.4 The cost of other services requested pursuant to Section 3.5 of this Agreement and not set forth in Attachment A, Los Angeles County Sheriff's Department SH -AD 575 Deployment of Personnel form shall be determined by the Auditor -Controller in accordance with the policies and procedures established by the County Board of Supervisors. 9.0 PAYMENT PROCEDURES 9.1 The County, through the Sheriff, shall render to said City within ten (10) days after the close of each calendar month a summarized invoice which covers all services performed during said month, and said City shall pay County for all undisputed amounts within sixty (60) days after date of said invoice. 9.2 If such payment is not delivered to the County office which is described on said invoice within sixty (60) days after the date of the invoice, the County is entitled to recover interest thereon. For all disputed amounts, the City shall provide County with written notice of the dispute including the invoice date, amount, and reasons for dispute within ten (10) days after receipt of the invoice. The parties shall memorialize the resolution of the dispute in writing. For any disputed amounts, interest shall accrue if payment is not received within sixty (60) days 7 after the dispute resolution is memorialized. 9.3 Interest shall be at the rate of ten percent (10%) per annum or any portion thereof, calculated from the last day of the month in which the services were performed, or in the case of disputed amounts, calculated from the date the resolution is memorialized. 9.4 Notwithstanding the provisions of California Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within sixty (60) days after the date of the invoice, or in the case of disputed amounts, from the date the resolution is memorialized, the County may satisfy such indebtedness, including interest thereon, from any funds of the City on deposit with the County without giving further notice to the City of the County's intention to do so. 10.0 NOTICES Unless otherwise specified herein, all notices or demands required or permitted to be given or made under this Agreement shall be in writing and shall be hand delivered with signed receipt or mailed by first class registered or certified mail, postage prepaid, addressed to the parties at the following addresses and to the attention of the person named. Addresses and persons to be notified may be changed by either party by giving ten (10) calendar days prior written notice thereof to the other party. Notices to County of Los Angeles shall be addressed as follows: Los Angeles County Sheriffs Department Contract Law Enforcement Bureau Attn: Unit Commander 4700 Ramona Boulevard Monterey Park, California 91754 Phone #: Fax Notices to City of shall be addressed as follows: City of Diamond Bar Attn: Address: Phone #: Fax #: Sign Here 11.0 AMENDMENTS All changes, modifications, or amendments to this Agreement must be in the form of a written Amendment duly executed by the County Board of Supervisors and an authorized representative of the City. Notwithstanding, the Sheriff or his designee is hereby authorized to execute on behalf of the County any Amendments and/or supplemental agreements referenced in Sections 1.3, 3.0, 4.3, 8.2, and 9.2 of this Agreement. 12.0 AUTHORIZATION WARRANTY 12.1 The City represents and warrants that the person executing this Agreement for the City is an authorized agent who has actual authority to bind the City to each and every term, condition, and obligation of this Agreement and that all requirements of the City have been fulfilled to provide such actual authority. 12.2 The County represents and warrants that the person executing this Agreement for the County is an authorized agent who has actual authority to bind the County to each and every term, condition, and obligation of this Agreement and that all requirements of the County have been fulfilled to provide such actual authority. 13.0 ENTIRE AGREEMENT This Agreement, Attachment A, and any executed Amendments thereto constitute the complete and exclusive statement of understanding of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter of this Agreement. No change to this Agreement shall be valid unless prepared pursuant to Section 11.0, Amendments, of this Agreement. 6 MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN COUNTY OF LOS ANGELES AND CITY OF DIAMOND BAR IN WITNESS WHEREOF, the County of Los Angeles, by order of its Board of Supervisors, has caused this Agreement to be executed by the Chairman of said Board and attested by the Executive Officer -Clerk of the Board of Supervisors thereof, and the City has caused this Agreement to be executed on its behalf by its duly authorized representative. ATTEST: SACHI HAMAI Executive Officer -Clerk Board of Supervisors im ATTEST: Deputy City Clerk APPROVED AS TO FORM: ROBERT E. KALUNIAN Acting County Counsel Lo Deputy County Counsel COUNTY OF LOS ANGELES DON KNABE Chairman, Board of Supervisors CITY OF DIAMOND BAR 5�4j e N By CITY OF DIAMOND BAR, MAYOR Sign Here 10 APPROVED AS TO FORM: CITY ATTORNEY UZ Public Safety Presentation September 15, 2009 7i, ServacWTr ® Since 1850 Overall crime is down by 14.60% CRIMES AGAINST PERSON (Counting Victims) Mo Curr Mo YAgo L3M Curr L3MYAgo YTD Curr YTD YAgo % Change Homicide (oilD12)0 0 0 0 0 0 Rape (021 - D24) 0 0 1 0 2 3 -33.33% Assaults -Aggravated (o5o-os9. 0 3 7 9 30 21 42.86% 141-143) Grand Total - Persons CRIMES AGAINST PROPERTY (Counting Reports) 12 Robbery Total 33 Armed (031-039) Other (041-04e Burglary Total 7 ResidaoLial 16 Night (061-063) Day (084-066) Unknown (067.069) Other -6.25% Night (071-073) Day (074-076) Unknown (077 - 079) Other Theft Total 17 Grand Theft (0130-089) From Vehicle (340.345) From Phone Booth (350.351) From Boat (360 - 361) From Aircraft (370-371) Petty Theft (382-389) Auto Theft (090-099) Arson (270-279) Grand Total - Property 80 0 3 8 9 32 24 33.33% Mo Curr Mo YAgo L3M Curr L3MYAgo YTD Curr YTD YAgo % Change 9 5 12 16 33 32 3.13% 6 3 7 7 ill 16 12.50% 3 2 5 9 15 16 -6.25% 23 17 53 113 164 241 -31.95% 17 16 38 94 109 197 -44.67% 2 1 4 17 9 28 .6786% 9 11 25 64 80 137 -41.61% 6 4 9 13 20 32 -37.50% 6 1 15 19 55 44 25.00% 3 1 8 8 29 25 16.00% 2 0 3 .3 5 5 0.00% 1 0 4 8 21 14 50.00% 41 35 139 127 406 436 -7.31% 8 14 34 43 95 106 -10.38% 18 14 68 53 220 253 -13.04% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15 7 37 31 91 79 15.19% 4 9 16 26 60 74 -18.92% 0 0 0 2 1 6 -83.33% 77 66 220 284 664 791 -16.06% PERIOD TOTAL 77 69 228 293 696 815 -14.60% Public Safety Presentation These figures are current as of August 2009. �'� 0fil e. yery .Tr�rdition Igo Since 1850 r - _ -.. ��. Presentation How safe do you feel in the Diamond Bar Community? # of Respondents Very Safe Somewhat Safe Very Unsafe 99.84% reported feeling safe in the community Public Safety Presentation © Since 1850 Traffic remains a top concern for rPridPnt-_ with 22% of Public Safety Presentation September 15, 2009 �-. �f Service. 1ra-dition I © Since 1850 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK J FROM: Vl DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA#IS UBJ ECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. ature This document is a public record subject to disclosure under the Public Records Act. PLEDGE OF ALLEGIANCE: Mayor i�✓a ����Y� }-k—✓Yc%� INVOCATION: Mark Hopper, Pastor, Evangelical Free Church ROLL CALL: Council Members Chang, Tanaka, Tye, Mayor Pro Tem Herrera, Mayor Everett APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate Plaque to Finance Director, Linda Magnuson upon the 20th Anniversary of her employment with the City. C° jc�t�a n6. }b L.i vt d oa Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours.