HomeMy WebLinkAbout03/17/2009M i, rJ
City Council Agenda
Tuesday, March 17, 2009
6:00 p.m. - Study Session — Room CC -8
6:30 p.m. — Regular Meeting
Closed Session — Immediately Following Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Ron Everett Carol Herrera
Mayor Mayor ProTem
Wen P. Chang Jack Tanaka Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney Michael Jenkins City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 17, 2009
Next Resolution No. 2009-11
Next Ordinance No. 02 (2009)
STUDY SESSION: 6:00 p.m., Room CC -8
► Solid Waste Contract Negotiations Update — Discussion and Action.
Public Comments
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
6:30 p.m.
Mayor
Pastor Bob Stebe
Northminister Presbyterian Church
ROLL CALL: Council Members Chang, Tanaka,
Tye, Mayor Pro Tem Herrera, Mayor
Everett
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate of Recognition to the Diamond Bar High School
Architectural Team for competing in Rio Hondo College's 33rd
Annual Architectural Competition held March 4-6, 2009.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
March 17, 2009 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — March 24, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Parks and Recreation Commission Meeting — March 26, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 City Council Meeting - April 7, 2009 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
5.4 Easter Egg Hunt — April 11, 2009 — 10:00 a.m., Pantera Park, 738 Pantera
Dr. Pancake Breakfast at 8:30 a.m.
5.5 City's 201h Birthday Party — April 18, 2009 — 11:00 a.m., - 5:00 p.m,
(Carnival rides until 8:00 p.m.) — Pantera Park, 738 Pantera Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of March 3, 2009 — Approve as
submitted.
6.2 Planning Commission Minutes:
(a) Regular Meeting of January 13, 2009 — Receive and File.
(b) Regular Meeting of January 27, 2009 — Receive and File.
6.3 Parks and Recreation Commission Minutes — Regular Meeting of
January 22, 2009 - Receive and file.
6.4 Traffic and Transportation Commission Minutes — Regular Meeting of
January 8, 2009 - Receive and file.
March 17, 2009 PAGE 3
6.5 Ratification of Check Register — Dated February 26, 2009 through
March 11, 2009 totaling $1,100,508.79.
Requested by: Finance Department
6.6 Appropriation of $125,000 from General Fund Reserves for Special
Legal Services Provided by Sheppard, Mullin, Richter & Hampton,
LLP.
Recommended Action: Appropriate.
Requested by: City Manager
6.7 Adopt Resolution No. 2009 -XX: Approving the Application for
$10,016 of Diamond Bar Community Foundation Grant Funds, for the
Purchase of Four Pitching Machines to be Used in the Batting Cages
at Pantera and Peterson Parks.
Recommended Action: Adopt.
Requested by: Community Services Department
6.8 Approval of Notice of Completion for Traffic Signal Modifications at
Brea Canyon Rd./Pathfinder Rd., Brea Canyon Rd./Diamond Bar
Blvd./ and Golden Spgs. Dr./Lemon Ave.
Recommended Action: Approve.
Requested by: Public Works Department
6.9 Approve Design Services Contract Amendment with Norris-Repke,
Inc. for the Arterial Zone 4 Slurry Seal Project in the Amount of
$55,460; Plus a Contingency Amount of $7,500 for Change Orders to
be Approved by the City Manager, for a Total Authorization of
$62,960.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
March 17, 2009 PAGE 4
8. COUNCIL CONSIDERATION:
8.1 Consideration of the City's Participation in the Los Angeles
Regional Interoperable Communications System (LA -RIGS) Joint
Powers Authority.
Recommended Action: Direct Staff as necessary.
Requested by: City Manager
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. CLOSED SESSION: Immediately following the Regular Council Meeting —
Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(c) Initiation of Litigation —
Two Cases.
► Government Code Section 54956.9(a) — Pending Litigation —
One Case - Ayad, et al v. Diamond Bar Case No. BC 347013
11. ADJOURNMENT:
Study Session
CITY OF DIAMOND BAR
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
THROUGH: James DeStefano, City Many
FROM: Dave Doyle, Assistant City Manager
DATE: March 17, 2009
SUBJECT: SOLID WASTE HAULER RATE AND SERVICE COMPARISON
Attached for your review is waste hauler rate and service information for a variety of surrounding cities
as compared to Diamond Bar. This information was gathered by City staff at the request of the City
Council at the last solid waste contract study session. The information is in raw form and has not been
analyzed to ensure an "apples to apples" comparison. Solid Waste franchise agreements are complex,
complicated contracts with a variety of menu options for customers to choose from which vary from city
to city. In addition, each franchise agreement places requirements on the waste haulers to provide
various services free of charge, these services, which may or may not impact the rates, vary from city to
city. For these reasons, creating an accurate real comparison is difficult and requires a thorough review
of the entire rate structure and understanding of all of the contractual agreements included in each of
the various franchises.
The City solid waste contract consultant HF&H will be providing a more thorough analysis of rate
comparison information to the Council in May. This information will be a true "apples to apples" rate
comparison to Diamond Bar.
WASTE HAULER RESIDENTIAL PROGRAMS INCLUDED IN BASE RATE
Programs
Diamond
Bar
Arcadia
Baldwin
Park
La Verne
Montebello
San Dimas
Walnut
Curbside Recycling
X
X
X
X
X
X
X
Ink Cartridge/Cell Phone Disposal
X
X
X
X
X
Christmas Tree Recycling
X
X
X
X
X
X
X
Bulky Waste Pick-up
X
X
X
X
X
X
X
Senior/Disabled Discount
X
X
X
X
X
Free E -Waste Pick-up
X
X
X
X
X
X
WASTE HAULER FEES FOR SELECTED CITIES 2008-2009
RESIDENTIAL
CITY
TOTAL
MONTHLY
FEES*
MONTHLY
AB 939
FEES*
MONTHLY
FRANCHISE
FEES*
DATE OF MOST
RECENT
CONTRACT
CONTRACT LENGTH
years
WASTE HAULER
ARCADIA
$
13.84
$
0.30
N/A**"
2/2009
7
WASTE MANAGEMENT
BALDWIN PARK
$
20.38
$
1.39
10%
10/2000
10
WASTE MANAGEMENT
LA VERNE
$
18.63
$
1.40**
NIA
1/2006
5
WASTE MANAGEMENT
MONTEBELLO
$
24.11
$
0.67
N/A
7/2008
7
ATHENS
SAN DIMAS
$
25.53
NIA
19%
1 1/2008 1
7
WASTE MANAGEMENT
WALNUT
$
20.04
$25,000****
10%
2/2006
7
VALLEY VISTA
DIAMOND BAR
$
20.97
$
1.25
NIA
8/2000
10
WASTE MANAGEMENT
*All fees are based on a 64 -gallon cart collected once weekly (calculated per account/per month except for franchise fees which
are calculated as a % of gross receipts)
**La Verne uses $1.25 for administrative purposes and $0.15 for AB939
***Arcadia receives a $100,000 administration fee annually (deposited in General Fund and utilized for street maintenance/repairs)
****Amount paid annually
WASTE HAULER FEES FOR SELECTED CITIES 2008-2009
COMMERCIAL
CITY
MONTHLY
FEES*
MONTHLY
AB 939
FEES*
MONTHLY
FRANCHISE
FEES*
DATE OF
MOST RECENT
CONTRACT
CONTRACT LENGTH
(years) WASTE HAULER
ARCADIA
NON -FRANCHISE WASTE HAULERS_
6-,. VARIOUS HAULERS
BALDWIN PARK
$
157.29
3%"*
10%
10/2000
10
WASTE MANAGEMENT
LA VERNE
$
109.051
$1.40**'
N/A
1/2006
5
WASTE MANAGEMENT
MONTEBELLO
SAN DIMAS
$
NON -FRANCHISE WASTE HAULERS"
134.94 NIA 19%
1 1/2008
7
VARIOUS HAULERS
WASTE MANAGEMENT
WALNUT
1 $
103.30
$25,000****
15%
1 2/2006
7
VALLEY VISTA
DIAMOND BAR
1 $
106.68
$ 12.00
N/A
1 812000
10
VALLEY VISTA
*All fees are based on a 3 -cubic yard bin collected once weekly (calculated per account/per month except for franchise fees which
are calculated as a % of gross receipts)
**Of gross receipts
***La Verne uses $1.25 for administrative purposes and $0.15 for AB939
****Amount paid annually
NON FRANCHISE WASTE HAULERS - These cities allow multiple commercial waste haulers to provide service through a permit system.
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 3, 2009
CLOSED SESSION: 5:00 P.M., Room CC -8 I)RAPT
Public Comments on Closed Session Agenda — None Offered.
► Government Code Section 54956.9(c) Initiation of Litigation — One Case
No. Government Code Section 54956.8 Acquisition of Real Property
Property Address
Agency Negotiator:
Under Negotiation:
Portion of property located at
1104 S. Diamond Bar Boulevard
Diamond Bar, CA 91765
City Manager
Price and Terms
CALL TO ORDER: Mayor Everett called the regular City Council meeting
to order at 6:45 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley
Dr., Diamond Bar, CA.
CA/Jenkins reported that there were no public comments on the Closed Session
Agenda and no reportable action was taken by the City Council. Closed Session was
adjourned at 6:35 p.m.
PLEDGE OF ALLEGIANCE: Mayor Everett led the Pledge of Allegiance.
INVOCATION:
Dr. Lee Bendell gave the invocation.
ROLL CALL: Council Members Wen Chang, Jack Tanaka, Steve
Tye, Mayor Pro Tem Carol Herrera and Mayor Ron Everett.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; David Liu, Public Works
Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director;
Greg Gubman, Acting Community Development Director; Ken Desforges, IS Director;
Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly
Molina, Associate Engineer; Debbie Gonzales, Administrative Records Coordinator;
Anthony Santos, Management Analyst; Patrick Gallegos, Management Analyst; Cecilia
Arellano, Public Information Coordinator; Lauren Hildago, Public Information Specialist,
and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
MARCH 3, 2009 PAGE 2 CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Everett presented a City Tile to Library Manager Irene Wang, upon her
retirement after 29 years of service, 13 of which she dedicated to the
Diamond Bar Library. Rick Rogers, President of the Diamond Bar Friends
of the Library along with Kathleen Newe, congratulated Irene Wang and
thanked her for the wonderful job she has done for the City. Mr. Rogers
announced that on March 27 a retirement dinner will be held in Ms.
Wang's honor at the Holiday Inn Select. Anyone wishing to attend the
dinner should contact Julie McCaslan at the Library for ticket information
at 861-4970.
BUSINESS OF THE MONTH:
1.2 M/Everett presented a City Tile to Rosie Granados, Academy Director of
La Petite Academy as Business of the Month for March 2009.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Eileen Ansari stated that she would miss Irene Wang and thanked her for all the
hard work she has done for the betterment of the D.B. Library. Ms. Ansari went
on to state that she was not opposed to the stadium but felt it should
benefit the City of D.B. She proposed that D.B. and Walnut receive a fee or
portion of the ticket sales in perpetuity. She also reported that she attended the
funeral for former State Senator Nell Soto who passed away. She stated that
Sen. Soto was instrumental in legislation to improve the area and asked that
tonight's meeting be adjourned in her honor.
Latisha Fairley, 1321 Garzon PI., asked for an update on incorporation of the
area south of the freeway into the 91765 zip code or a new zip code for the area.
John Harbaugh, 23347 Wagon Trail Rd., spoke in support of the NFL stadium.
Dr. Larry Rhodes, 21224 Fibre Ct., stated that he was concerned about the
possible buildup of the rat population, as well as street traffic and overhead
helicopters that could be brought by the stadium.
Beth Veloff, 741 Lyonwood Ave., spoke in favor of the NFL stadium.
Lawrence Reinhold, 1480 Atterbury, Walnut, spoke in opposition to the NFL
stadium.
Adri Estrada, 3610 Crooked Creek Dr., spoke in favor of the NFL stadium.
Daniel McNamara, 212 Benicia Rd., spoke in favor of the NFL stadium.
MARCH 3, 2009 PAGE 6 CITY COUNCIL
Michael Landee, 23527 Grand Rim Ct, spoke in support of the stadium project.
Richard Michael, 1347 Wesley, Walnut, spoke in opposition to the stadium
project.
Steve Swanson, 23966 Gold Nugget Ave., stated that he was opposed to the
stadium project.
Robert Beeman, 23624 Prospect Valley Dr., spoke in opposition to the NFL
stadium project.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano responding to the question asked regarding the zip code issue
stated that D.B. has made numerous attempts via its congressional leaders to
allow D.B. to be identified by either a single or multiple zip code districts.
Coincidentally, members of the City will be in Washington D.C. to meet with
Congressman Miller and Dreier's staff and will continue to pursue this matter to a
resolution.
CM/DeStefano stated that with respect to those who spoke about the NFL
stadium project, D.B. has been monitoring this project since October 2007 and
the only City to respond in mid -2008 when a variety of comments were sought by
the City of Industry as it was developing an Environment Impact Report. D.B.
provided exhaustive commentary to the City of Industry during the past six
months regarding D.B.'s concerns in areas where D.B. is seeking correction and
improvements should the project move forward. All of the information has been
placed on the City's website over the past year and more. A variety of D.B.'s
comments have been reflected in local newspapers and other media outlets.
The source for D.B.'s position and commentary on the project is on the City of
D.B.'s web page and while there have been a variety of comments regarding the
appropriateness or inappropriateness of the project, it is safe to say that D.B.
believes there are serious negative impacts and therefore will continue to seek
appropriate solutions for the benefit of the City, its residents and business
operators.
M/Everett said that whenever anyone contacts the City regarding this project they
are directed to the City's website which is very comprehensive and timely and will
continue to be proactive in that effort. He thanked the audience for the
commentary and respect shown for other speakers.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting Tuesday, March 10, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
MARCH 3, 2009 PAGE 7 CITY COUNCIL
5.2 State of the City — Thursday, March 12, 2009 — Open House at 5:00 p.m.,
presentation from 6:30 p.m. to 7:30 p.m., Diamond Bar Center Ballroom,
1600 Grand Ave.
5.3 City Council Meeting — Tuesday, March 17, 2009 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
C/Tye moved, C/Herrera seconded, to approve the Consent Calendar as
presented with the exception of Item 6.4 which was pulled by C/Tye. Motion
carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera
M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session Minutes of February 17, 2009 — Approved as
submitted.
6.2.2 Regular Meeting of February 17, 2009 — Approved as submitted.
6.2 RATIFIED CHECK REGISTER — Dated February 12, 2009 through
February 25, 2009 totaling $904,510.77.
6.3 APPROVED TREASURER'S STATEMENT — Month of January 2009.
6.5 (a) ADOPTED RESOLUTION NO. 2009-08: APPROVING PROGRAM
SUPPLEMENT AGREEMENT NO. 008-N, ADMINISTERING THE
AGENCY -STATE AGREEMENT NO. 07-5455R FOR UTILIZATION OF
FEDERAL FUNDS IN THE AMOUNT OF $108,000 ON THE CHINO
HILLS PARKWAY (NORTHERLY CITY LIMITS TO SOUTHERLY CITY
LIMITS) AND CHINO AVENUE (FROM CHINO HILLS PARKWAY AND
EASTERLY CITY LIMITS) REHABILITATION PROJECT.
(b) AWARDED DESIGN SERVICES CONTRACT TO NORRIS-REPKE
FOR CHINO HILLS PARKWAY AND CHINO AVENUE
REHABILITATION PROJECT (TIP PROJECT ID NO. (LAOG042) IN THE
AMOUNT OF $102,848; PLUS A CONTINGENCY AMOUNT OF $10,000
FOR A TOTAL AUTHORIZATION OF $112,848.
MARCH 3, 2009 PAGE 8 CITY COUNCIL
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.4 ADOPT RESOLUTION NO. 2009-09: AUTHORIZING A $1000
REWARD FOR INFORMATION LEADING TO THE ARREST AND
CONVICTION OF INDIVIDUAL(S) RESPONSIBLE FOR THE THEFT OF
BENCHES FROM SYCAMORE CANYON TRAILHEAD.
C/Tye thanked his colleagues for placing this matter on tonight's agenda.
He reported that it isn't about the cost of the benches as much as it is
about the memorials for Steve Tamaya and Bob Zirbes. He knows that
someone is listening who knows who stole the benches. He believed that
if the stolen benches were to appear on the steps of City Hall no questions
would be asked and the reward would be returned to the City's coffers.
C/Tye moved, C/Tanaka seconded, to Adopt Resolution No. 2009-09:
authorizing a $1000 reward for information leading to the arrest and
conviction of individual(s) responsible for the theft of benches from
Sycamore Canyon Trailhead. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye,
MPT/Herrera M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2009-10: A JOINT RESOLUTION WITH
THE CITY OF INDUSTRY SUPPORTING THE STATE ROUTE
57/STATE ROUTE 60 MIXED FLOW INTERCHANGE IMPROVEMENTS
AS IDENTIFIED IN THE LOS ANGELES COUNTY METRO'S 2008
LONG-RANGE TRANSPORTATION PLAN AND IN THE SOUTHERN
CALIFORNIA ASSOCIATION OF GOVERNMENTS' 2008 REGIONAL
TRANSPORTATION PLAN.
PWD/Liu stated that guided by the City's General Plan and outlined in
staff's Power Point presentation, the City has always been proactively
involved in regional transportation efforts to solve and reduce traffic
circulation impacts on the local community. D.B. has worked diligently
with other agencies to include the Big Fix project in their respective plan
documents which also identifies the resources that could be reasonably
anticipated over the life of these plans. He explained that the multi -tiered
congestion relief strategy is played out from Federal levels down to local
levels; an example of which is the Four Corners Policy Group that has
MARCH 3, 2009 PAGE 9 CITY COUNCIL
existed since 1990. In 2006 the Four Corners Transportation Coalition
was born. Currently, its membership includes 12 public agencies
including D.B. and the City of Industry. The coalition listed four significant
projects which included the design and construction of the SR57/60
interchange solution. Concept A includes the westbound and eastbound
60 to the Grand Ave. bypass collectors which would eliminate the
weaving. The metro widening relocates the SR57 as a parallel freeway
outside of the 60 freeway and double decking relocates the SR57 above
the 60 freeway. All three concepts share common components.
Currently, the City of Industry is pursuing efforts to program and secure
funding for a large component of Concept A. The first component of
Concept A will result in improvements to the Grand Avenue Bridge, the
on/off ramps at Grand Ave. and a dedicated bypass road from eastbound
60 to Grand Ave. Given what is at stake for D.B.'s future, the City's view
is that we make every effort to ensure that decisions made by others work
for and not against the interest of the City. In that spirit, staff recommends
that the City Council support the joint resolution. PWD/Liu stated that the
City of Industry anticipates adoption of an identical resolution at their
March 12 City Council meeting.
MPT/Herrera thanked staff for a very comprehensive report and timeline
outlined in the resolution. D.B. is severed by two major freeways — the
SR57 and SR60. It is a fact of life that 350,000 cars pass through the
interchange on a daily basis. There are major design flaws in the
interchange and the fix is necessary. Federal dollars will be sought and
needed because the SR60 is a goods movement corridor eastward. She,
PWD/Liu and the City of Industry representatives hope to successfully
point out that federal legislators need to allocate this project in the next
transportation bill of 2010.
There was no one present who wished to speak on this item.
C/Herrera moved, C/Tanaka seconded, to Adopt Resolution No. 2009-10.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye,
MPT/Herrera, M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye congratulated the Diamond Bar Community Foundation on the inaugural
"Community Spotlight on the Arts" fundraiser that featured the DBHS and DRHS
Symphony Orchestras and the Pacific Drum Crest and Bugle Corp. This
fundraiser will benefit the three organizations in a time of major funding cuts for
the arts in our schools. He concurred with the speaker who asked that tonight's
MARCH 3, 2009 PAGE 10 CITY COUNCIL
meeting be adjourned in memory of former State Senator and Pomona Council
Member Nell Soto.
C/Chang stated that more than 250 individuals attended tonight's City Council
meeting with about 53 who spoke about the NFL stadium project. Council has
listened to all the speakers and understands their comments. During the past
several months this subject has been discussed and Council has made its
position clear that this body will make the best decisions for the residents by
giving consideration to long-term benefits to the City. C/Chang reported that the
City will build a mini park in the Washington St. and Lincoln Ave. areas. The City
offers many recreation programs such as Bridge, Mahjongg and gardening for
seniors; and, for teenagers, the Volunteen program.
C/Tanaka thanked the residents who spoke this evening. The Council wants to
know the opinions of its residents and make certain that the Council and the City
acts in everyone's best interests. A couple of weeks ago he and his wife took 20
DBHS students from the Leo Club to a youth symposium in Fresno. He attended
the reception dinner meeting hosted by the California Contract Cities Association,
the Independent Cities Association and the League of California Cities, LA
County Division honoring Judy Mitchell as the League's new State President. He
attended the Chamber Board meeting; the Alameda Corridor East Construction
Authority celebration for the grade separation ribbon cutting; the Women's Club
Federated Fashion Show; the St. Denis Pastors Leadership Awards dinner and
the Miss Diamond Bar Pageant Fashion Show. The pageant will be held on
Sunday, March 29 at 2:30 p.m. at the DBHS Theatre. He attended the D.B.
Breakfast Lions Club "Drumming for Kids" Drum concert at the DBHS Theatre
and thanked all who supported the fundraiser, the Lions Club and all of the
Children's charities. He attended the Lanterman Development Center Awards
Dinner; the DB 4 -Youth in Action meeting; a Business Watch meeting hosted by
Deputy St. Amant and read to 3rd graders at Rancho's Elementary School for the
"Read Across America" campaign. He also attended the Chino Hills Library
ribbon cutting ceremonies.
MPT/Herrera thanked everyone who took the time and effort to show up tonight
to give the Council their opinion on the stadium project. She agreed with a
speaker that D.B. is a smart City. Council and staff are all very aware of the
concerns and the different items that need to be mitigated. Rest assured that
this Council is looking out for the City's and the residents' best interest. Council is
represented by its City Manager and an outstanding team of attorneys and
consultants. D.B. has one of the best City Managers in the region that is very
astute and knowledgeable about this project and feels comfortable in stating that
the mitigation will be favorable to the City.
M/Everett thanked everyone for their participation and especially the creative
ideas and thoughts. It has been a very busy week and by working together the
City will do the best possible job for its residents; just like the nation will work
through the very difficult economic challenges. The young women competing for
MARCH 3, 2009 PAGE 11 CITY COUNCIL
Miss Diamond Bar are all outstanding and make a difference in the community.
He asked for everyone's participation to support struggling schools. He
congratulated Irene Wang on the occasion of her retirement. Mrs. Wang has
served the community well for 13 years. He also congratulated La Petite
Academy as Business of the Month. He invited everyone to attend the State of
the City on Thursday, March 12 from 5:00 p.m. to 7:00 p.m. at the Diamond Bar
Center, 1600 Grand Ave. At that time, residents will have an opportunity to meet
staff members from every department and discuss their concerns.
ADJOURNMENT: With no further business to conduct, M/Everett adjourned the
regular City Council meeting at 9:35 p.m. in memory of former State Senator Nell Soto.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2009.
RON EVERETT, MAYOR
Agenda No. 6.2(a)
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JANUARY 13, 2009
CALL TO ORDER:
Chairman Nelson called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Lee led the Pledge of Allegiance.
1. ROLL CALL
Present: Commissioners Kwang Ho Lee, Kathy Nolan, Vice
Chairman Tony Torng, Chairman Steve Nelson.
Absent: Commissioner Jack Shah was excused.
Also present: Greg Gubman, Acting Community Development Director;
David Alvarez, Assistant Planner; and Stella Marquez, Senior Administrative
Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: Kevin Claiborne
said that he and his wife are trying to employ more individuals in their hair salon and
wish to offer massage therapy. He wanted to know more about the process and
wondered if it would be worth pursuing due to the prohibitive cost and process.
ACDD/Gubman explained to the Commission that a massage therapy use requires
a Conditional Use Permit process under the City's Municipal Code. Approval would
be for a particular location to allow that activity to occur. The Conditional Use
Permit requires a deposit fee of $2000 upon application. Staff bills hourly from the
deposit and at the end of the process if money is left over, it would be refunded to
the applicant. The decision to approve or deny a Conditional Use Permit lies with
the Planning Commission. Staff works with a client prior to collecting the $2000
deposit to help them understand what is involved in the process and whether or not
such a use would likely be supported by staff and provide guidance with respect to
conditions and restrictions would be included in a recommended approval with the
Planning Commission. If approval is achieved, the next step is for the massage
therapist to obtain a business license to operate from the approved location. The
business license process is to determine whether the individual administering the
service is qualified and does not have any issues that would raise concerns about
the City's ability to issue that individual a business license. The problem within the
industry has been one of prostitution and as such, the criminal background check
JANUARY 13, 2009 PAGE 2
PLANNING COMMISSION
requires a detailed investigation of the individual's background and qualifications.
The Conditional Use Permit application period would typically run about six weeks.
C/Nolan asked if the cost was higherthan usual Conditional Use Permit application
costs and ACDD/Gubman responded that the deposit is the same for all Conditional
Use Permits.
Lydia Plunk explained the use of fees charged by staff and discussed the history.
She wondered if the City felt this was an area it would want to spend money to
enforce. There are similar services in the same shopping mall and felt the City
would gain by allowing this type of service on a case-by-case basis. This business
has existed for many years and has a proven track record of providing normal and
usual services to the business. She felt it was onerous that the City should place
stringent requirements and costs on well-established businesses in Diamond Bar
that were attempting to enhance the City's business and income.
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Minutes of Regular Meeting of November 25, 2008.
VC/Torng moved, C/Nolan seconded to approve Consent Calendar Item 4.1
'as presented. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. PUBLIC HEARING:
VC/Torng, Nolan, Lee, Chair/Nelson
None
Shah
7.1 Development Review No. 2008-13 and Minor Conditional Use Permit
No. 2008-17 — Under the authority of Diamond Bar Municipal Code (DBMC)
Section 22.48 and 22.56, the project is a request to: 1) construct an addition
of 1,286 livable square feet to an existing 2,607 square foot single-family
residence on an existing 51,836 square -foot, Rural Residential (RR) zoned
parcel with a consistent underlying General Plan Land Use designation of
Rural Residential (RR); and 2) allow for the continuation of nonconforming
JANUARY 13, 2009 PAGE 3
PLANNING COMMISSION
front and side yard setbacks and nonconforming building separation between
structures.
Project Address: 2547 Blaze Trail (Tract 30578, Lot 137, APN 8713-028-010)
Diamond Bar, CA 91765
Property Owner: Chih Hain Hsieh
2547 Blaze Trail
Diamond Bar, CA 91765
Applicant: Rupert Mok
Rupert Mok & Architects
829 S. Lemon Avenue, Suite Al 1-B
Walnut, CA 91789
AP/Alvarez presented staff's report and recommended Planning Commission
approval of Development Review No. 2008-13 and Minor Conditional Use
Permit No. 2008-17, based on Findings of Fact, and subject to the conditions
of approval as listed within the resolution.
There were no ex parte disclosures.
Chair/Nelson opened the public hearing.
Chair/Nelson closed the public hearing.
C/Nolan moved, C/Lee seconded to approve Development Review
No. 2008-13 and Minor Conditional Use Permit No. 2008-17, based on the
Findings of Fact, and subject to the conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Nolan, Lee, VC/Torng, Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Lee wished his colleagues a successful year.
VC/Torng asked staff asked if a CUP involved presentation of the businesses floor
plan and would staff perform a parking analysis for the business. ACDD/Gubman
said that adding massage component to an existing salon would not generate an
JANUARY 13, 2009 PAGE 4 PLANNING COMMISSION
additional parking requirement. Staff's focus would be the floor plan and crafting
proper conditions of approval to avoid situations that have led to requiring a CUP.
VC/Torng felt the City should simplify the process. VC/Torng wanted to know what
staff did to monitor new startup business. ACDD/Gubman explained that code
Enforcement staff proactively seeks out businesses that have commenced without
the proper approval according to the City's Code and attempt to bring them into
compliance. VC/Torng reiterated that the process costs small businesses a lot of
time and money and the City may want to think of a way to streamline the process
and be more business -friendly.
C/Nolan said that the history of past performances of Claiborne will most likely be
future performances and they have proven themselves to be dedicated to the
community of Diamond Bar. She said the process was important and that she
completely supports it. Changing topics, she asked if there were any businesses
that had been unable to actually start up within the past two years after being
approved. ACDD/Gubman explained that businesses such as Diamond Jim's
project and approved subdivision projects were not moving forward. Because of the
economic slowdown, the state legislature passed a law that automatically granted
another year to the expiration date for subdivision projects.
Chair/Nelson wished everyone well in 2009. He concurred with VC/Torng that the
City should have as effective and efficient an approval system as possible for new
businesses.
9. STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects
9.2 Biennial Greater Los Angeles Homeless Count — January 28, 2009
ACDD/Gubman said that staff is attempting to secure about 40 volunteers to
participate in the homeless count on Wednesday, January 28. Staff does
not believe that there is a homeless population in Diamond Bar. However,
the LA Homeless Services Authority is required to conduct the census every
two years in the greater Los Angeles area in order to justify their funding
requests to HUD. Diamond Bar is concerned that if it does not do the count
in the City itself, the County may take a sample for the region and may make
an estimate for Diamond Bar that is clearly out of line with the facts. The
consequence could be that the City would be obligated to provide homeless
shelters or zoning to provide for those types of facilities.
JANUARY 13, 2009 PAGE 5 PLANNING COMMISSION
ACDD/Gubman announced that the 2009 Planners Institute will be held at
the Anaheim Marriot March 25 through March 27, 2009. Currently, staff is
reviewing the budget to determine whether staff will be able to pay for
Commissioners to attend.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Nelson adjourned the regular meeting at 8:00 p.m.
The foregoing minutes are hereby approved this 27th day of January, 2009.
Attest:
Respectfully Submitted,
Greg Gu man
Acting Community Development Director
'Steve Nelson, Chairman
Agenda No. 6.2(b)
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JANUARY 27, 2009
CALL TO ORDER:
Chairman Nelson called the meeting to order at 7:04 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Nolan led the Pledge of Allegiance.
1. ROLL CALL
Present: Commissioners Kwang Ho Lee, Kathy Nolan, Vice
Chairman Tony Torng, Chairman Steve Nelson.
Absent: Commissioner Jack Shah.
Also present: Greg Gubman, Acting Community Development Director;
Katherine Laufenburger, Senior Planner; and Stella Marquez, Senior Administrative
Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS:
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Minutes of Regular Meeting of January 13, 2009.
C/Lee moved, C/Nolan seconded to approve Consent Calendar Item 4.1 as
corrected. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Lee, Nolan, VC/Torng, Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
5. OLD BUSINESS: None
6. NEW BUSINESS: None
JANUARY 27, 2009 PAGE 2
7. PUBLIC HEARING:
PLANNING COMMISSION
7.1 Conditonal Use Permit No. 2008-04 and Development Review
No. 2008-23 — Under the authority of Diamond Bar Municipal Code (DBMC)
Sections 22.42.130, 22.48 and 22.58, Verizon Wireless submitted a request
to establish a freestanding wireless telecommunications facility on the site of
Walnut Valley Water District's Eastgate Reservoir.
PROJECT ADDDRESS
PROPERTY OWNER
Walnut Valley Water District
Eastgate Reservoir
(Lot 14, APN 8701-006-900)
Walnut Valley Water District
271 Brea Canyon Road
Walnut, CA 91789
APPLICANT: Verizon Wireless
15505 Sand Canyon Ave, Bldg D 1St Flr
Irvine, CA 92618
SP/Laufenburger presented staff's report and recommended Planning
Commission approval of Conditional Use Permit No. 2008-04 and
Development Review No. 2008-23 based on Findings of Fact, and subject to
the conditions of approval as listed within the resolution.
Chair/Nelson asked if the tree was placed inside the enclosure and was not
visible from the bottom looking up to which SP/Laufenburger responded
affirmatively. She said there was a sufficient amount of existing vegetation
on the site and the enclosure would not be visible, which was the reason
staff was not concerned about conditioning the product for an all block wall
enclosure. There are two existing towers at the site.
There were no ex parte disclosures.
Chair/Nelson opened the public hearing.
Michelle Felton, Corp Communications, Brea, representing Verizon Wireless,
asked for Planning Commission approval to provide better coverage due to
increased demand and expectation.
At the request of C/Nolan, Ms. Felton showed the location and view of the
facility and current and proposed coverage maps.
JANUARY 27, 2009 PAGE 3 PLANNING COMMISSION
C/Lee asked the terms and conditions of the lease. SP/Laufenburger
explained that the Walnut Valley Water District holds the lease and Diamond
Bar is not privy to the terms of the lease agreement. Ms. Felton explained
that the terms of the lease are being negotiated at this time. On average a
lease runs five to ten years.
Chair/Nelson closed the public hearing.
C/Nolan moved, VC/Torng seconded to approve Conditional Use Permit
No. 2008-04 and Development Review No. 2008-23, based on the Findings
of Fact, and subject to the conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Nolan, VC/Torng, Lee, Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
Chair/Nelson commended staff and the applicant for the visual simulation and the
example of the project because he and his colleagues greatly appreciate the
opportunity to actually see what is proposed as opposed to an architect's rendering.
8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Nolan asked if staff had a sufficient number of volunteers to conduct the
homeless count tomorrow night to which ACDD/Gubman responded that there were
more than enough volunteers.
VC/Torng wished everyone a Happy New Year.
9. STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future proiects.
9.2 Update on Massage Regulations:
ACDD/Gubman stated that after researching the matter of Massage Parlors
and consulting with the City Attorney, staff concluded that by using current
statutes the process could be made less onerous for certain businesses that
wanted to add a message technician. He spoke about the business licensing
process, upcoming legislation and zoning requirements to illustrate his
conclusion that a Conditional Use Permit may not be required under certain
JANUARY 27, 2009 PAGE 4 PLANNING COMMISSION
circumstances when message therapy is considered ancillary to the primary
business conducted on the premises (e.g., hair salons/doctor's offices/
chiropractic offices).
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Nelson adjourned the regular meeting at 7:34 p.m.
The foregoing minutes are hereby approved this 10th day of February, 2009.
Attest:
Respectfully Submitted,
Greg Gubman
Acting Community Development Director
*teveon, Chairman
CITY OF DIAMOND BAR Agenda No. 6.3
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
JANUARY 22, 2009
CALL TO ORDER:
Chairman Low called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Vice
Chairman Lew Herndon, Chairman Ruth Low.
Absent: Commissioner Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent and Alison Meyers, Community
Services Coordinator.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose
with the addition of the February 3 Recognition of Public Safety Officials who responded
to the November freeway complex fire beginning at 5:00 p.m. in the AQMD/Government
Center Offices and conclude just prior to the start of the regular 6:30 p.m. City Council
meeting.
Chair/Low suggested that DB 4 -Youth integrate government functions into their events.
CSD/Rose responded to C/Owens that the City sponsors a Youth in Government Day.
1. CONSENT CALENDAR
1.1 Approval of Minutes for the November 20, 2008 Regular Meeting.
VC/Herndon moved, C/Owens seconded to approve the consent calendar as
submitted. Motion carried by the following Roll Call vote:
AYES: Grundy, Owens, VC/Herndon,
None
Chair/Low
Liang
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
JANUARY 22, 2009 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RSIMurphey
C/Grundy asked how staff determined what non-residents to mail
recreation brochures to. RS/Murphey responded that the non-residents
had called and asked to be on the mailing list. C/Grundy asked if staff
tracks statistics on whether the recipients have actually signed up for
classes and RS/Murphey responded "not at this time."
RS/Murphey responded to C/Owens that youth basketball starts at 8:30
a.m. and continues to about 4:30 p.m. at Mt. Calvary and about 2:30 p.m.
at South Point Middle School.
Chair/Low asked if the City donated to the Diamond Bar Community
Foundation and CSD/Rose explained that the City purchased a table at
the benefit. CSD/Rose responded to Chair/Low that the Foundation
donated a concert last summer and has traditionally contributed toward
scholarships for families who have problems paying the program
registration fees for their children. The Foundation has also purchased
program equipment for the City.
VC/Herndon talked about the state of the state and asked if the City had
been asked to cut some of the activities this year and CSD/Rose
responded no but staff is looking closely at the budget. So far none of the
state's plans affect D.B.
CSD/Rose responded to C/Owens that the City's reserves are
approximately $30 million. The City Council is very supportive of the
programs and activities for the community.
2.2 PARKS REPORT — PMS/Jordan
C/Grundy asked if all electrical vaults had been put underground in the
parks. PMS/Jordan said that some have and others have concrete
anchors and some have been sealed with glue. The majority of the work
has been completed and there have been no recent thefts. CSD/Rose
said that demand for copper has receded since the cost of copper
declined. C/Grundy felt that in general, vandalism has declined.
C/Grundy said that given the economic conditions it would be interesting
to determine if people tend to use the parks more than usual. CSD/Rose
said that the Snowfest was well -attended and the number of attendees
was similar to last year. He said he would have to think about how staff
could determine use.
VC/Herndon asked if staff planned to replace the structure that was
removed at Maple Hill and CSD/Rose responded yes as staff proceeds
through the Parks Master Plan.
JANUARY 22, 2009 PAGE 3 P&R COMMISSION
Chair/Low asked if the City was using biodegradable doggie and trash
bags and CSD/Rose responded that staff will provide an answer at the
next meeting.
2.3 CIP PROGRAM AND SPECIAL PROJECTS REPORT — CSD/Rose
a. Emergency Generator Project at Diamond Bar Center — under
construction.
b. Trail Access at Steep Canyon at Clear Creek Canyon and at the
Diamond Bar Center — the project was completed and trail is being
heavily used.
C. Pantera Park Storage Container Pad — project completed.
CSD/Rose responded to Chair/Low that there are two trails projects
budgeted in the current fiscal year — Phase III at Sycamore Canyon and
Phase IV at Sycamore Canyon that would complete the decomposed
granite trail from the waterfall to the trail head at Diamond Bar Boulevard.
2.4 PARKS MASTER PLAN UPDATE
CSD/Rose reported that the current project is moving forward. Input has
been received and is being analyzed and a demand analysis is being
developed to show how much the facilities are being used along with a
needs assessment about what is needed or is available in or adjacent to
the City. On February 23 the Commission's subcommittee will receive the
resulting data and discuss how to present the data to the public for
additional input. If more than two Commissioners plan to attend the
subcommittee meeting staff will notice the meeting. Four commissioners
indicated they would be attending and CSD/Rose said that staff would
notice the meeting. CSD/Rose stated that there is very strong and
positive community support for the City's parks.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: At the request of Chair/Low, CSD/Rose
provided an update on the status of the proposed City of Industry Football
Stadium.
C/Owens asked if any of the organizations provided additional help to the
Diamond Bar Community Foundation with the Holiday Gala because they had to
cancel the event due to the fires and because they gave the food to the
evacuees. CSD/Rose responded that BP America donated $15,000. CSO
Meyers responded that Majestic Realty doubled their original donation of $5,000
to $10,000 to help offset the expense of canceling the event.
C/Grundy commended staff on the Snowfest and felt the event went well and
was enjoyed by the attendees. He felt sorry for the hot chocolate booth but all
other booths seemed to do well. He asked about the flags at Lorbeer Middle
JANUARY 22, 2009 PAGE 4 P&R COMMISSION
School. PMS/Jordan responded that they may have been irrigation repair flags
but could not say with any certainty. C/Grundy asked if there might be a demand
for a class on "making your dollars stretch" with the economy the way it is.
Perhaps residents would be open to suggestions.
VC/Herndon said he was pleased to see so many people at the Snowfest event
and thought it was handled extremely well. Tomorrow he is traveling to Spain
and when he returns he will report on parks in Southern Spain.
Chair/Low asked what happened to the parcel of land by Washington that the
City purchased and was designated as a park. CSD/Rose said the parcel is
designated as a park in the Parks Master Plan. Consultants are preparing a
conceptual plan and ultimately the City will go out with an RFP to get a
landscape architect to design and create the improvements during this or the
next fiscal year. Chair/Low felt the Snowfest was well -organized and run and it
was quite obvious that everyone was having a great time.
ADJOURNMENT: C/Owens moved, C/Grundy seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Low adjourned the meeting at 7:52 p.m.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
CHAIRMAN RUTH LOW
Agenda No. 6.4
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JANUARY 8, 2009
WTIANR•^��
Chairman Mok called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Shay led the Pledge of Allegiance.
ROLL CALL: Commissioner Kevin House, Liana Pincher, Michael
Shay, Chairman Kenneth Mok
Absent: Vice Chairman Jimmy Lin was absent.
Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil
Engineer; Kimberly Molina, Associate Engineer;
Christian Malpica-Perez, Associate Engineer, and Stella
Marquez, Senior Administrative Assistant.
A. Minutes of the November 13, 2008, regular meeting.
C/Pincher moved, C/Shay seconded, to approve the November 13, 2008,
minutes. Chair/Mok stated the minutes stand approved.
II. PUBLIC COMMENTS: None Offered.
III. ITEMS FROM STAFF:
A. Received and Filed Traffic Enforcement Updates for:
1. Citations: October, November & December 2008
2. Collisions: October, November & December 2008
3. Street Sweeping: October, November & December 2008
C/Pincher asked when the street sweeping calendar would be mailed out.
AE/Molina responded that calendars are sent out upon request. The City no longer
does mass citywide mailings. PWD/Liu said he believed there would be an annual
schedule printed in the next City Newsletter.
OLD
A. Diamond Bar Boulevard Park -N -Ride Lots "Keep Clear" Pavements
Markings.
AE/Malpica-Perez presented staff's report and recommended that the Traffic
and Transportation Commission concur with staffs recommendation to install
the "KEEP CLEAR" pavement markings at the referenced location.
C/House asked for clarification of the recommendation and discussion
ensued.
C/Shay moved, C/House seconded, to concurwith staffs recommendation to
install the 'KEEP CLEAR" pavements markings at the referenced location.
Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Shay, House, Pincher, Chair/Mok
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Lin
VI. STATUS OF PREVIOUS ACTION ITEMS - None
VII. ITEMS FROM COMMISSIONERS: Chair/Moksaidhewasunabletoattend the
last City Council Study Session on the SR 57/60 Big Fix improvements and asked
for a report. C/Shay reported on the session.
C/Pincher said that some cities have brightly colored stenciling at the curb opening
for the storm drain. Unless one is walking on the sidewalk close to our storm drain
the blue stenciling is not visible. She offered that she would like to see something
that would be more visible and catch the eye as a better reminder. At a recent
meeting she mentioned that the City was not listed in Verizon's phone book and
reported that the City was not mentioned in the AT&T phone book as well.
A. Traffic Signal Interconnect Links — Phase I — SE/Yee reported that the
project is near completion. All that remains is the communication testing of
the fiber lines and cable assignments. Completion is ,anticipated for the
middle of January.
B. Verizon's FIOS Project — SE/Yee stated that Verizon is pursuing their
installation and have recently slowed the project due to the economy.
JANUARY ii. •,. PAGE 3 T&T COMMISSION
C. Grand Avenue Street Improvements — Phase III — SE/Yee reported that the
project is physically complete. Staff is working with the landscape
subcontractor to work through issues with the condition of the landscape
materials.
D. Sunset Crossing Road and Prospectors Road Traffic Calming project —
SE/Yee reported that the City is advertising for a contractor to install the
improvements. Bids are due Tuesday, January 13, 2009.
E. Traffic Signal Modification Project (FY 2007-2008) — AE/Malpica-Perez
stated that that project is close to completion.
F. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu
stated that there are two considerations: 1) Industry's ability to secure
funding of about $250 million for the project and to that end, the City is
attempting to work with Industry to develop a single comprehensive funding
plan. 2) Approval of the three alternative plans.
G. Lemon Avenue On/Off Ramps Proiect — PWD/Liu reported that during the
holidays he and CM/DeStefano met with a key Caltrans staff memberto look
at the feasibility to construct the Lemon Avenue interchange in phases.
There was a discussion about the impact to businesses in the Brea Canyon
Road/Golden Springs Drive area depending on the selected alternative. The
City's data that was gathered during peak periods determined that data
provided by the gas station was more valuable for purposes of data
collection. There was a fairly large percentage of pass through traffic that
was using the gas stations. C/Shay said that the trade off would be that the
City would lose sales tax revenue and he felt someone should look at ways
of replacing that revenue in case it was lost.
H. Diamond Bar Boulevard and Mountain Laurel Crosswalk— PWD/Liu stated
that the City has been encouraging the pedestrians to use the southerly
crosswalk at the intersection. Staff is reviewing the northerly crosswalk
option for further action.
2008-2009 CDBG Curb Ramp Project —AE/Molina reported that the project
was advertised for bids and the bid opening is scheduled for Wednesday,
January 14, 2009.
NTMP— Palomino Drive Neighborhood —AE/Molina stated that construction
was completed for the Palomino Neighborhood Traffic Calming Project.
Feedback received so far from residents was positive in that they have
JANUARY
2009
PAGE 4 T&T COMMISSION
noticed a reduction in speed and volume along Palomino Drive.
K. NTMP — Forest Canyon Drive Neighborhood — AE/Malpica-Perez reported
that staff has reviewed photos, daily notes provided by the Community
Service Department (CSD) and decided to continue working in conjunction
with CSD to implement an incremental approach by modifying game
scheduling for the weekends with the purpose of reducing parking
congestion along Forest Canyon Drive.
Residential -Area 5/Arterial —Zone 3 SlurrySeal Proiect—AE/Molina reported
that the project is still under design.
M. Chino Hills Parkway Street Rehab Project —AE/Molina stated that staff is still
awaiting authorization from Caltrans. The last set of corrections requested in
the request for Authorization for Project Engineering Design was sent to
Caltrans on December 26, 2008.
VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Mok adjourned the meeting at 7:51 p.m.
The foregoing minutes are hereby approved this 1Z -LL day ofi Er3va�y 2009.
Respectfully,
David'G. Lail; Secretary
Attest:
-6harrffibn Kenneth Mok
CITY COUNCIL
Agenda # 6.5
Meeting Date: March 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Ma a
TITLE: Ratification of Check Register dated February 26, 2009 through March 11,
2009 totaling $1,100,508.79.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $1,100,508.79 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated February 26, 2009 through March
11, 2009 for $1,100,508.79 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY: V—M
•'� ,
Financ irector Assistant City Manager
Attachments: Affidavit and Check Register — 02/26/09 through 03/11/09.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated February 26, 2009 through March 11, 2009 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$665,002.90
Prop A - Transit Fund
177,169.89
Prop C - Transit Fund
1,952.23
Int. Waste Mgt Fund
10,852.83
CDBG Fund
8,035.62
LLAD 38 Fund
9,802.68
LLAD 39 Fund
11,610.95
LLAD 41 Fund
4,160.26
Capital Improvement Project Fund
211,921.43
$1,100,508.79
Signed:
441o�b*MAL&-Z-T—
Linda
G. Mag on
Finance Director
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/5/2009
09 -PP 05
PAYROLL TRANSFER
P/R TRANSFER-09/PP 05
001
10200
150,453.26
$162,634.63
3/5/2009
84005
PAYROLL TRANSFER
P/R TRANSFER-09/PP 05
112
10200
6,238.21
$25.00
3/5/2009
PAYROLL TRANSFER
P/R TRANSFER-09/PP 05
115
10200
4,529.54
3/5/2009
84006
PAYROLL TRANSFER
P/R TRANSFER-09/PP 05
125
10200
1,413.62
$139.53
2/26/2009 1 84000 JALBERTSONS SUPPLIES -DBC 1 0015333 1 41200 1 28.961 $28.96
2/26/2009
84001
AMERICOMP GROUP INC
SUPPLIES -TONERS
0014070
45000
219.74
$3,051.02
2/26/2009
AMERICOMP GROUP INC
SUPPLIES -TONERS
0014070
45000
1,237.03
2/26/2009
84005
AMERICOMP GROUP INC
PRINTER MAINT-JAN-MAR 09
0014070
45000
1,594.25
$25.00
2/26/2009 1 84002 JAMERITECH BUSINESS SYSTEMS INC SUPPLIES -TONER 1 0014090 1 42100 1 267.851 $267.85
2/26/2009 1
84003
ENAAM BATNIJI
FACILITY REFUND -DBC
001
23002
350.00
$466.15
2/26/2009
IENAAM BATNIJI
FACILITY REFUND -DBC
001
23004
116.15
2/26/2009 1
84004
IBUSINESS TELECOMMUNICATION SYS INC.
COMP EQ-I.T.
1 0014070
1 42125 1
321.431
$321.43
2/26/2009
DIAMOND BAR PETTY CASH
SUPPLIES -COMM SVCS
0015350
41200
25.61
2/26/2009 1
84005
ICA PARKS & REC SOC -DIS XIII
CPRS MTG-C MURPHEY
1 0015350
1 42325 1
25.001
$25.00
2/26/2009
DIAMOND BAR PETTY CASH
MTGS-CITY CLERK
0014030
42325
16.00
2/26/2009 1
84006
ICATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
1 0015333
1 41200 1
139.53
$139.53
2/26/2009
DIAMOND BAR PETTY CASH
REIMB-CHANGE
001
36900
3.00
2/26/2009 1
84007
JCDW GOVERNMENT INC.
IFAX MACHINE -BLDG & SFTY
1 0015220
1 41300
328.04
$328.04
2/26/2009
IDIAMOND BAR PETTY CASH
MTG-CEQA SEMINAR
1 0015210
1 42325
22.05
2/26/2009 1
84008
IRVING CHANG
IRECREATION REFUND
1 001
1 34780 1
80.001
$80.00
2/26/2009 1
84009
ICAROL DENNIS
PROF.SVCS-SS/CC MTG
1 0014030
1 44000 1
300.001
$300.00
2/26/2009
84010
DIAMOND BAR PETTY CASH
SUPPLIES -DBC
0015333
41200
127.03
$346.89
2/26/2009
DIAMOND BAR PETTY CASH
SUPPLIES -COMM SVCS
0015350
41200
25.61
2/25/2009
DIAMOND BAR PETTY CASH
RECYCLE -RAFFLE
1155516
41200
60.00
2/26/2009
DIAMOND BAR PETTY CASH
MTGS-CITY CLERK
0014030
42325
16.00
2/26/2009
DIAMOND BAR PETTY CASH
SUPPLIES -CITY CLERK
0014030
41200
9.58
2/26/2009
DIAMOND BAR PETTY CASH
REIMB-CHANGE
001
36900
3.00
2/26/2009
DIAMOND BAR PETTY CASH
FUEL -COMM SVCS
0015310
42310
19.45
2/26/2009
IDIAMOND BAR PETTY CASH
MTG-CEQA SEMINAR
1 0015210
1 42325
22.05
Page 1
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/26/2009
2/26/2009
84049
MINA SHAKER
MINA SHAKER
FACILITY REFUND -DBC
FACILITY REFUND -DBC
001
001
23002
36615
500.00
1 -100.00
$400.00
2/26/2009 1 84050 ISO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL MAR 1 0014090 1 42140 1 22,416.451 $22,416.45
2/26/2009
84051
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
18.08
$857.28
2/26/2009
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
16.54
2/26/2009
84058
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
16.39
$46.95
2/26/2009
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
275.91
2/26/2009
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
530.36
2/26/2009 1 84052 ISUSAN CHEN-FULL REIMB-CSMFO CONF 1 0014050 1 42330 1 558.701 $558.70
2/26/2009
84053
TAMANG ELECTRIC INC
RETENTIONS PAYABLE
250
20300
-14,590.00
$131,310.00
2/26/2009
ITAMANG ELECTRIC INC
ICONSTRCTN-EMER GENERTR
2505310
1 R46415
1 145,900.00
2/26/2009 1 84054 ITANDEM PRIVATE SECURITY ISECURITY SVCS-SCHL DANCE 1 0015350 1 45300 1 108.00 $108.00
2/26/2009
84055
THE COMDYN GROUP INC
PROF.SVCS-GIS WK 1/30
0014070
44000
1,848.00
$5,534.20
2/26/2009
THE COMDYN GROUP INC
PROF.SVCS-GIS WK 1/30
0014070
44000
1,218.75
2/26/2009
84058
THE COMDYN GROUP INC
PROF.SVCS-GIS WK 2/13
0014070
44000
1,411.20
$46.95
2/26/2009
THE COMDYN GROUP INC
PROF.SVCS-GIS WK 2/13
0014070
44000
1,056.25
2/26/2009
84056
THE GAS COMPANY
GAS SVCS -HERITAGE PK
0015340
1 42126
190.13
$1,713.78
2/26/2009
ITHE GAS COMPANY
GAS SVCS -DBC
0015333_1
42126
1,523.65
2/26/2009 1
84057
ITHE TRAINING CAMP INC
ICOMP TRNG-I AZIZ
0014070
1 42340 1
1,646.251
$1,646.25
2/26/2009
US BANK
GFOA CONF-MAGNUSON
0014050
42340
618.00
2/26/2009 1
84058
ITIME WARNER
IMODEM SVCS -COUNCIL
0014010
1 42130 1
46.95
$46.95
2/26/2009
84060
US BANK
MTG SUPPLIES -GENERAL
0014090
42325
226.08
$9,217.91
2/26/2009
US BANK
GFOA CONF-MAGNUSON
0014050
42340
618.00
2/26/2009
US BANK
PUBLICATIONS-P/INFO
0014095
42320
24.95
2/26/2009
US BANK
TRNG-P/INFO
0014095
42340
30.00
2/26/2009
US BANK
SUPPLIES-P/INFO
0014095
41200
462.99
2/26/2009
US BANK
AD -DBC
0014095
42115
900.001
1
Page 6
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/26/2009
84060...
US BANK
PRINT SVCS-P/INFO
0014095
42110
872.74
$9,217.91 ...
2/26/2009
US BANK
FUEL -COMM SVCS
0015310
42310
98.72
2/26/2009
US BANK
SUPPLIES -ROAD MAINT
0015554
41250
170.02
2/26/2009
US BANK
FUEL -COMM SVCS
0015310
42310
141.91
2/26/2009
US BANK
PARK MAINT-COMM SVCS
0015340
42210
437.99
2/26/2009
US BANK
EQ -CITY B/DAY CELEB
0015350
42353
523.21
2/26/2009
US BANK
SUPPLIES -COMM SVCS
0015350
41200
88.34
2/26/2009
US BANK
PUBLICATIONS -COMM SVCS
0015310
42320
263.25
2/26/2009
US BANK
SUPPLIES -GENERAL
0014090
41200
128.22
2/26/2009
US BANK
SUPPLIES-W/SNOW FEST
0015350
41200
1,153.86
2/26/2009
US BANK
AD -CPRS 0014030
0014060
42115
75.00
2/26/2009
US BANK
LEAGUE CONF-MCLEAN
0014030
42330
564.20
2/26/2009
US BANK
MEMBERSHIP DUES-MCLEAN
0014030
42330
65.00
2/26/2009
US BANK
SUPPLIES -DBC
0015350
41200
47.99
2/26/2009
US BANK
SUPPLIES -DBC
0015333
41200
54.73
2/26/2009
US BANK
MTG SUPPLIES-DOYLE
0014030
42325
36.84
2/26/2009
US BANK
MTG-COMM DEV
0015210
42325
101.69
2/26/2009
US BANK
CPRS MTG-MEYERS
0015350
42325
30.00
2/26/2009
US BANK
SUPPLIES -COMM SVCS
0015350
41200
40.05
2/26/2009
US BANK
CPRS CONF-MEYERS
0015350
42330
159.20
2/26/2009
US BANK
MTGS-P/WORKS
0015510
42325
40.71
2/26/2009
US BANK
MEMO CREDIT-ICSC CONF
0015210
42330
-105.00
2/26/2009
US BANK
PUBLICATIONS -COMM DEV
0015210
42320
610.80
2/26/2009
US BANK
COMP MAINT-I.T.
0014070
42205
210.32
2/26/2009
US BANK
PUBLICATIONS-I.T.
0014070
42320
29.95
2/26/2009
US BANK
MEMBERSHIP DUES-DESFORGES
0014070
42315
115.00
2/26/2009
US BANK
CCCA MTG-COUNCIL
0014010
42330
351.10
2/26/2009
US BANK
P/INFO-TRIPOD
0014095
42110
108.41
2/26/2009
US BANK
NTL SEMINAR-BATSON
0015350
42325
179.00
2/26/2009
US BANK
PUBLICATIONS-P/WKS
0015510
42320
26.74
2/26/2009
JUS
BANK
LEAGUE/MISAC-DESFORGES
0014070 1
42330 1
335.90
2/26/2009
84061
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
120.60
$313.42
2/26/2009
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
87.80
2/26/2009
VERIZON CALIFORNIA
PH.SVCS-ACCESS MODEM
0014090
42125
71.29
Page 7
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/26/2009
84061...
VERIZON CALIFORNIA
PH.SVCS-DATA MODEM
0014090
42125
1 33.73
$313.42 ...
2/26/2009
84062
VERIZON WIRELESS -LA
CELL CHRGS-CMGR
0014030
42125
213.62
$405.01
2/26/2009
1
VERIZON WIRELESS -LA
CELL CHRGS-DESFORGES
0014070
42125
50.41
2/26/2009
VERIZON WIRELESS -LA
CELL CHRGS-AZIZ
0014070
42125
50.41
2/26/2009
VERIZON WIRELESS -LA
CELL CHRGS-LASD MODEM
0014411
42125
45.01
2/26/2009
VERIZON WIRELESS -LA
CELL CHRGS-EOC
0014440
42125
45.56
2/26/2009
84063
VISION INTERNET PROVIDERS INC
COMP PROG-I.T.
0014070
R46235
314.55
$464.55
2/26/2009
1
VISION INTERNET PROVIDERS INC
HOSTING -CITY WEBSITE FEB
0014070
44030
150.00
2/26/2009 1 84064 IVISION SERVICE PLAN IMAR 09 -VISION PREMIUMS 1 001 1 21107 1 1,291.25 $1,291.25
2/26/2009
84065
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
1,189.65
$1,598.00
2/26/2009
WAKE SANITARY SUPPLY
SUPPLIES -HERITAGE PK
0015340
42210
161.79
1
2/26/2009
WAXIE SANITARY SUPPLY
SUPPLIES -HERITAGE PK
0015340
42210
246.56
2/26/2009
84066
WEST COAST ARBORISTS INC
TREE MAINT-JAN 09
0015558
1 45509
1 8,815.80
$9,150.80
2/26/2009
WEST COAST ARBORISTS INC
WATERING MAINT-JAN 09
0015558
1 45510
1 335.00
2/26/2009
84067
MEGAN WHITE
FACILITY REFUND -DBC
001
23002
500.00
$446.00
2/26/2009
MEGAN WHITE
FACILITY REFUND -DBC
001
36615
1 -54.00
2/26/2009
84068
WILLDAN GEOTECHNICAL
PROF.SVCS-EN 07-559
001
23012
370.00
$3,521.00
2/26/2009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 07-559
001
23012
66.60
2/2612009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 07-559
001
34650
-66.60
2/26/2009
WILLDAN GEOTECHNICAL
PROF.SVCS-EN 06-541
001
23012
370.00
2/26/2009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 06-541
001
23012
66.60
2/2612009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 06-541
001
34650
-66.60
2/26/2009
WILLDAN GEOTECHNICAL
PROF.SVCS-EN 08-628
001
23012
1,671.00
2/26/2009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 08-628
001
23012
300.78
2/2612009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 08-628
001
34650
-300.78
2/2612009
WILLDAN GEOTECHNICAL
PROF.SVCS-EN 08-627
001
23012
1,110.00
2/26/2009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 08-627
001
23012
199.80
2/26/2009
WILLDAN GEOTECHNICAL
ADMIN FEE -EN 08-627
1 001
34650
-199.80
Page 8
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/26/2009
84069
WILLDAN GEOTECHNICAL CORP
PROF.SVCS-EN 05-476
001
23012
495.50
$495.50
2/26/2009
84071
WILLDAN GEOTECHNICAL CORP
ADMIN FEE -EN 05-476
001
23012
89.19
$55.00
2/26/2009
WILLDAN GEOTECHNICAL CORP
ADMIN FEE -EN 05-476
001
34650
-89.19
2/26/2009 1
84070
1 PAUL WRIGHT
A/V SVCS-PLNG,CNCL MTG
1 0014090
1 44000 1
210.001
$210.00
3/5/2009
ARROWHEAD
WATER SUPPLIES-JAN/FEB
0015333
1 41200
41.93
2/26/2009 1
84071
JIRENE YONG
IRECREATION REFUND
1 001
1 34780 1
55.001
$55.00
3/5/2009 1
84072
JADVANTEC CONSULTING ENGINEERS INC
ISIGNAL TIMING -JAN 09
1 1135553
1 44000 1
1,952.231
$1,952.23
3/5/2009 1
84073
JAMERICOMP GROUP INC
SUPPLIES -TONERS
1 0014070
1 45000 1
30.311
$30.31
3/5/2009
84074
ARROWHEAD
EQ RENTAL-JAN/FEB
0015333
1 42130
10.81
$52.74
3/5/2009
ARROWHEAD
WATER SUPPLIES-JAN/FEB
0015333
1 41200
41.93
3/5/2009 1
84075
ILETY ARZAGA
IFACILITY REFUND -DBC
1 001
1 36615 1
500.001
$500.00
3/5/2009
BUSINESS TELECOMMUNICATION SYS INC.
PROGRAM INSTALL-P/INFO
0014070
1 42125
580.73
3/5/2009 1
84076
IBENESYST
3/6/09-P/R DEDUCTIONS
1 001
1 21105 1
787.221
$787.22
3/5/2009 1
84077
IBLUE SKY CAFE INC
JMTG SUPPLIES-QTRLY B/FAST
1 0014060
1 42.347 1
301.211
$301.21
3/5/2009 1
84078
IBRUNDIGE GLASS
SUPPLIES -PARKS
0015340
1 42210 1
49.461
$49.46
3/5/2009
1 84079
BUSINESS TELECOMMUNICATION SYS INC.
PROF.SVCS-P/INFO
0014070
42125
234.00
$814.73
3/5/2009
BUSINESS TELECOMMUNICATION SYS INC.
PROGRAM INSTALL-P/INFO
0014070
1 42125
580.73
3/5/2009 1
84080
ICALIFORNIA POLITICAL WEEK
ISUBSCRIPTION RENEWAL
1 0014030
1 42320 1
95.001
$95.00
3/5/2009 1
84081
ICAROL A HERRERA
IPER DIEM -NCL CONF
0014010
1 42330 1
365.00
$365.00
3/5/2009 1
84082
ICASH
CHANGE -MIDDLE SCH DANCE
0015350
1 41200 1
200.001
$200.00
3/5/2009 1
84083
ICATALINA BALLAST BULB COMPANY
SUPPLIES -DBC 777F0015333
141200 1
125.091
$125.09
3/5/2009 1
84084
JDIANACAZESSUS
IFACILITY REFUND -DSC
1 001
1 23002 1
500.001
$500.00
3/5/2009 1
84085
ILINDA CHANG
RECREATION REFUND
1 001
1 34780 1
55.00
$55.00
Page 9
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date Check Number
Vendor Name
Transaction Description
Fund/ Dept Acct #
Amount
Total Check Amount
3/5/2009 84086
CITY OF WEST COVINA
FORENSIC SVCS -OCT -DEC
0014411 45401
1 2,495.00
$2,495.00
3/5/2009 1
84087
ICOMPUTER SECURITY INSTITUTE
IMEMBERSHIP DUES -FY 08109
1 0014070
1 42315 1
224.00
$224.00
3/5/2009
1
CAROL DENNIS
1PROF.SVCS-PLNG FEB
0015210
44000
75.00
3/5/2009 1
84088
ID & J MUNICIPAL SERVICES INC
jBLDG & SFTY SVCS -JAN 09
1 0015220
1 45201 1
12,959.981
$12,959.98
3/5/2009 1
84089
JDAPEER ROSENBLIT & LITVAK LLP
ILEGAL SVCS -JAN 09
1 0014020
1 44023 1
2,539.241
$2,539.24
3/5/2009 1
84090
JDAVID G LIU
IPER DIEM-NATL LEAGUE CONF
1 0015510
1 42330 1
350.001
$350.00
3/5/2009 1
84091
JDAVID J. GRUNDY
IP & R COMM -JAN 09
1 0015350
1 44100 1
45.001
$45.00
3/5/2009 1
84092
IJAMES DESTEFANO
REIMB-LEAGUE MTG
0014030
1 42330 1
249.701
$249.70
3/5/2009 1
84093
1 DELTA CARE USA
IMAR 09 -DENTAL PREMIUMS
1 001
1 21104 1
359.321
$359.32
3/5/2009 1
84094
IDELTA DENTAL
IMAR 09 -DENTAL PREMIUMS
1 001
1 21104 1
3,082.151
$3,082.15
3/5/2009
84095
CAROL DENNIS
PROF.SVCS-PLNG MTG
0015210
44000
50.00
$125.00
3/5/2009
1
CAROL DENNIS
1PROF.SVCS-PLNG FEB
0015210
44000
75.00
3/5/2009
84096
DH MAINTENANCE
ADDL MAINT-DBC JAN
0015333
45300
125.00
$13,111.00
3/5/2009
1
DH MAINTENANCE
JANITORIAL SVCS -DBC FEB
0015333
45300
12,250.83
1
3/5/2009
84098
DH MAINTENANCE
JANITORIAL SVCS -PARKS
0015340
42210
735.17
$25.00
3/5/2009 1
84097
IDIAMOND BAR CHINESE ASSOCIATION
REIMB-CDBG SR CLUBS INS
1 1255215
1 44000 1
1,122.001
$1,122.00
3/5/2009
1
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -4 CORNERS
0014090 1
42325
1 110.00
3/5/2009 1
84098
IDIAMOND BAR COMMUNITY FOUNDATION
MTG-COUNCIL
0014010
1 42325 1
25.001
$25.00
3/5/2009 1
84099
IDIAMOND BAR COMMUNITY FOUNDATION
MTG-COUNCIL
1 0014010
1 42325 1
25.001
$25.00
3/5/2009
84100
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -COMM SVCS
0015350
41200
130.00
$240.00
3/5/2009
1
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -4 CORNERS
0014090 1
42325
1 110.00
315/2009 1 84101 IDIANA CHO & ASSOCIATES JCDBG SVCS -JAN 09 1255215 1 44000 1 2,250.001 $2,250.00
315/2009 1 84102 IDOG DEALERS INC ICONTRACT CLASS -WINTER 0015350 1 45320 1 165.601 $165.60
Page 10
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/5/2009
84103
MALI DONG
RECREATION REFUND
001 1
34780
1 115.00
$115.00
3/5/2009 1
84104
ISUDHA DOSHI
IFACILITY REFUND -DBC
1 001
1 23002 1
1,000.00
$1,000.00
3/5/2009
1
ITRACI
TRACI ENDO
FACILITY REFUND -DBC
001
36615
-135.00
3/5/2009 1
84105
IFRED DURAN
ENTERTAINMENT-SCHL DANCE
1 0015350
1 45300 1
250.001
$250.00
3/5/2009
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE JAN
0015340
45300
135.00
3/5/2009 1
84106
JEL ADOBE DE CAPISTRANO
EXCURSION -CA MISSION TOUR
1 0015350
1 45310 1
150.001
$150.00
3/5/2009
84107
ENDO
FACILITY REFUND -DBC
001
23002
350.00
$215.00
3/5/2009
1
ITRACI
TRACI ENDO
FACILITY REFUND -DBC
001
36615
-135.00
3/5/2009
84108
EVERGREEN INTERIORS
PLANT MAINT-C/HALL FEB
0014090
42210
230.00
$649.00
3/5/2009
EVERGREEN INTERIORS
PLANT MAINT-DB LIBRARY
0014090
42210
107.00
3/5/2009
EVERGREEN INTERIORS
PLANT SVCS -DBC JAN
0015333
45300
177.00
3/5/2009
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE JAN
0015340
45300
135.00
3/5/2009
84109
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 38
1385538
45500
9,768.06
$25,522.88
3/5/2009
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 39
1395539
45500
11,610.95
3/5/2009
EXCEL LANDSCAPE
LANDSCAPE MAI NT -DIST 41
1415541
45500
4,143.87
3/5/2009
84110
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-320
001
23010
32.00
$147.78
3/5/2009
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-338
001
23010
33.26
3/512009
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-326
001
23010
33.26
3/5/2009
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -GENERAL
0014090
42120
32.63
3/5/2009
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-339
001
23010
16.63
3/5/2009
84111
EXTERMINETICS OF SO CAL INC
PEST CONTROL -PETERSON PK
0015340
42210
50.00
$205.00
3/5/2009
EXTERMINETICS OF SO CAL INC
PEST CONTROL -HERITAGE PK
0015340
42210
40.00
3/5/2009
EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
45300
75.00
3/5/2009
EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
45300
40.00
3/5/2009
84112
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
56.49
$90.27
3/5/2009
IFEDEX
EXPRESS MAIL -GENERAL
0014090
1 42120 1
33.78
3/5/2009 1 84113 MARIA FERMIN IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00
Page 11
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/5/2009
84114
IJOSE FLORES
IRECREATION REFUND
001 1
34780
1 65.001
$65.00
3/5/2009
84115
FONSECA CONSTRUCTION INC
RETENTIONS PAYABLE
250
20300
-4,470.60
$44,148.15
3/5/2009
1
FONSECA CONSTRUCTION INC
RETENTIONS PAYABLE
250
20300
-434.75
3/5/2009
84117
FONSECA CONSTRUCTION INC
CONSTRUCTION-CDBG CURB
2505510
46420
44,706.00
$10,000.00
3/5/2009
FONSECA CONSTRUCTION INC
CONSTRUCTION-CDBG CURB
2505510
46420
4,347.50
3/5/2009 1
84116
IFOOD FROM THE HEARTH CATERING
SUPPLIES -SR DANCE
0015350
1 45300 1
2,212.501
$2,212.50
3/5/2009
1
JINLAND
INLAND EMPIRE STAGES
TRANS -EXCURSION
1125350
45310
777.00
3/5/2009 1
84117
IFOUR CORNERS TRANSPORTATION COALITI
IMEMBERSHIP DUES -YR 2009
0014090
1 42315 1
10,000.001
$10,000.00
3/5/2009 1
84118
IGRAFFITI CONTROL SYSTEMS
IGRAFFITI REMOVAL -FEB 09
0015230
1 45520 1
5,200.001
$5,200.00
3/5/2009 1
84119
1HELEN HAN
IFACILITY REFUND -DBC
1 001
1 23002 1
350.001
$350.00
3/5/2009 1
84120
ILEW HERNDON
IP & R COMM -JAN 09
1 0015350
1 44100 1
45.001
$45.00
3/5/2009 1
84121
IPAUL HUBLER
IFACILITY REFUND -DBC
1 001
1 23002 1
500.00
$500.00
3/5/2009 1
84122
JINLAND EMPIRE MAGAZINE
AD -DBC MAR 09
1 0014095
1 42115 1
1,195.001
$1,195.00
3/5/2009
84123
EMPIRE STAGES
EXCURSION -PALM SPRINGS
0015350
45310
1,596.00
$2,373.00
3/5/2009
1
JINLAND
INLAND EMPIRE STAGES
TRANS -EXCURSION
1125350
45310
777.00
3/5/2009
84124
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2002-09
001
23010
443.75
$1,136.25
3/5/2009
1
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-333
001
23010
355.00
3/5/2009
84127
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-332
001
23010
337.50
$350.00
3/5/2009
84125
VALLEY HUMANE SOCIETY
ANIMAL CONTROL SVCS -MAR
0014431
45403
1 8,523.08
$9,773.08
3/5/2009
1
JINLAND
INLAND VALLEY HUMANE SOCIETY
FACILITY ASSESSMENT -MAR
0014431
1 45403
1 1,250.00
3/5/2009 1
84126
IJOE A. GONSALVES & SON INC.
ILEGISLATIVE SVCS -FEB 09
0014030
1 44000 1
3,000.001
$3,000.00
3/5/2009 1
84127
IHOI WING KEUNG
IFACILITY RFUND-DBC
001
1 23002 1
350.001
$350.00
3/5/2009 1
84128
ITAE KYOUNG KIM
IRECREATION REFUND
001
1 34780 1
101.0ol
$101.00
Page 12
City of Diamond Bar - Check Register 02/26/09 thru 03/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/5/2009
84129
LDM ASSOCIATES INC.
HIP PROG-CDBG JAN 09
1255215
44000
1 2,175.00
$2,175.00
3/5/2009
84130
LEAD TECH ENVIRONMENTAL
HIP PROG-23421 STIRRUP
1255215
44000
400.00
$1,075.00
3/5/2009
1
LEAD TECH ENVIRONMENTAL
HIP PROG-23510 GRAND RIM
1255215
44000
400.00
3/5/2009
84135
LEAD TECH ENVIRONMENTAL
HIP PROG-23629 DECORAH
1255215
44000
275.00
$200.00
3/5/2009 1 84131 JKWANG HO LEE JPLNG COMM -FEB 09 1 0015210 1 44100 1 130.001 $130.00
3/5/2009 1 84132 IROBIN LEGASPI IFACILITY REFUND-PANTERA 1 001 1 23002 1 100.001 $100.00
3/5/2009
84133
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGES
0014090
42113
149.90
$169.39
3/5/2009
1
LEWIS ENGRAVING INC.
ENGRAVING SVCS -CITY TILE
0014090
42113
1
19.49
1
3/5/2009 1
84134
ILIEBERT CASSIDY WHITMORE
ILEGAL SVCS-H/R
0014020
1 44021 1
324.001
$324.00
3/5/2009
METROLINK
CITY SUBSIDY -FEB 09
1125553
45533
18,140.73
3/5/2009 1
84135
1 PAM MACARAEG
IFACILITY REFUND -DBC
1 001
23002 1
200.001
$200.00
3/5/2009
METROLINK
CITY SUBSIDY -FEB
1125553
45533
2,688.25
3/5/2009 1
84136
IMANAGED HEALTH NETWORK
IMAR 09 -EAP PREMIUMS
001
121115 1
150.121
$150.12
3/5/2009 1
84137
IMAXIMUS INC
PROF.SVCS-USER FEE STUDY
1 0015210
1 R44000 1
19,627.001
$19,627.00
3/5/2009 1
84138
IHINAL MEHTA
IFACILITY REFUND -HERITAGE
001
123002 1
200.001
$200.00
3/5/2009
84139
METROLINK
PASSES RETURNED -FEB 09
1125553
45535
-8,991.50
$101,861.50
3/5/2009
METROLINK
CITY SUBSIDY -FEB 09
1125553
45533
18,140.73
3/5/2009
84141
METROLINK
METROLINK PASSES -FEB 09
1125553
45535
79,271.02
$350.00
3/5/2009
METROLINK
CITY SUBSIDY -FEB
1125553
45533
2,688.25
3/5/2009
84142
METROLINK
METROLINK PASSES -FEB
1125553
45535
10,753.00
$130.00
3/5/2009 1
84140
IMOBILE INDUSTRIAL SUPPLY INCORP
SUPPLIES -RECREATION
1 0015350
1 41200 1
8.00
$8.00
3/5/2009 1
84141
IRICHARD MORA
IFACILITY REFUND -DBC
1 001
123002 1
350.001
$350.00
3/5/2009 1
84142
ISTEVE G NELSON
JPLNG COMM -FEB 09
0015210
1 44100 1
130.001
$130.00
3/5/2009 1
84143
INEXTEL COMMUNICATIONS
ICELL CHRGS-P/W,C/S,C/D
0014090
1 42125 1
508.281
$508.28
Page 13
CITY COUNCIL
Agenda # 6.6
Meeting Dale: March 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana k—L�p
TITLE: APPROPRIATION OF $125,000 FROM GENERAL FUND RESERVES FOR
SPECIAL LEGAL SERVICES PROVIDED BY SHEPPARD, MULLIN,
RICHTER, & HAMPTON, LLP.
RECOMMENDATION:
Appropriate funds.
FISCAL IMPACT:
The additional $125,000 will be appropriated from General Fund reserves.
BACKGROUND / DISCUSSION:
In addition to the City's primary legal representative, Jenkins & Hogin, the City often enlists the
services of additional legal experts to assist in a number of matters important to the community.
The City Council has approved an initial appropriation of $125,000 securing the services of Jack
Rubens of Sheppard, Mullin, Richter, and Hampton, LLP to provide supplemental special legal
services. As the overall scope of services required has surpassed this initial engagement, a City
Council approved appropriation of funds will be required.
To ensure adequate funding remains available to complete necessary work, staff requests the
Council appropriate an additional 5125,000 from General Fund reserves, bringing the total
approved appropriation to $275,000.
Preparedb
Rya clean, Assistant to the City Manager
COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manar
Agenda # 6 ; 7
Meeting Date: 3/17/09
AGENDA REPORT
TITLE: RESOLUTION NO. 2009 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR $10,016 OF DIAMOND BAR
COMMUNITY FOUNDATION GRANT FUNDS, FOR THE PUCHASE OF FOUR (4) PITCHING
MACHINES TO BE USED IN THE BATTING CAGES IN PANTERA PARK AND PETERSON
PARK.
RECOMMENDATION: Adopt.
FINANCIAL IMPACT: This award covers the cost of purchasing four (4) Jugs Combo Pitching
Machines and 12 dozen softballs and baseballs for a total cost of $10,016.
BACKGROUND: The City has constructed four batting cages at two City Parks, Peterson and
Pantera. The Diamond Bar Community Foundation has offered to donate the funds to the City
to purchase four pitching machines, pending approval of the application by the City Council.
DISCUSSION: The application for this grant is being prepared by Community Services staff.
The pitching machines can be used for both baseball and softball style of pitching at speeds
appropriate for the youth sports programs that will be using them. The Jugs Combo Pitching
Machine accommodates 12" softballs as well as 9" baseballs, and comes with a five year
limited warranty with options for warranty extension. The pitching machines will be stored
indoors and will be placed in the batting cages by City staff only when scheduled for use by an
authorized user. Authorized use is limited to non-profit Diamond Bar -based youth sports
organizations, including the City's summer baseball program, with liability insurance on file with
the City that names the City of Diamond Bar as an additional insured, per JPIA requirements.
General maintenance of the machines will be handled by City maintenance staff, also a
requirement of the JPIA. Maintenance information is included in the owner's manual that
comes with the machines. City staff currently working evenings and weekends at the fields will
be available to check the pitching machines in and out for reserved use. The pitching
machines and the batting cages will also be used during the Winter Snowfest and the City
Birthday Party as additional activities for the youth.
PREPARED BY:
Alison Meyers
Community Services Coordinator
R E E BY:
b6040se
Director of Community Services
RESOLUTION NO. 2009 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE APPLICATION FOR $10,016 OF DIAMOND BAR COMMUNITY
FOUNDATION GRANT FUNDS, FOR THE PUCHASE OF FOUR (4) PITCHING MACHINES
TO BE USED IN THE BATTING CAGES IN PANTERA PARK AND PETERSON PARK.
WHEREAS, the Diamond Bar Community Foundation has established a grant program to meet the
mission to preserve, protect and enhance the quality of life for residents of Diamond Bar by establishing
programs and facilities designed to address the cultural, recreational and social needs of the community;
and
WHEREAS, The City of Diamond Bar Community Services Department is responsible for
implementing recreational needs of the community; and
WHEREAS, the proposed purchase of pitching machines for use in two public parks is consistent with
the Diamond Bar Community Foundation mission.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby:
1. Approves the filing of the an application with the Diamond Bar Community Foundation Grant
Program; and
2. Certifies that the purchase is compatible with the parks and recreation master plan; and
3. Appoints the City Manager as agent of the Applicant to conduct all negotiations and execute and
submit all documents, including, but not limited to, applications, contracts, amendments, payment
requests, and compliance with all applicable current state and federal laws which may be necessary
for the completion of the aforementioned program.
PASSED, APPROVED AND ADOPTED this 17th day of March, 2009.
Ron Everett,
Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond Bar held on the 17th day of March, 2009 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
City of Diamond Bar
Agenda # 6.8
Meeting Date :March 17. 2009
CITY COUNCIL C AGENDA REPORT
r9Sg
TO: Honorable Mayor and Members of the City Council
VIA: Jim De Stefano, City Mana e
TITLE: NOTICE OF COMPLETION F TRAFFIC SIGNAL MODIFICATIONS
AT BREA CANYON ROAD/PATHFINDER ROAD, BREA CANYON
ROAD/DIAMOND BAR BOULEVARD, AND GOLDEN SPRINGS
DRIVE/LEMON AVENUE.
RECOMMENDATION:
File a Notice of Completion.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND/DISCUSSION:
The City Council awarded a construction contract to Pouk & Steinle, Inc. on June 17,
2008 in an amount not to exceed $170,400.00 with a contingency amount of
$17,040.00, for a total authorization amount of $ 187,440.00. The City authorized the
Notice to Proceed for the Project on September 25, 2008.
Pouk & Steinle Inc. has completed all work required as part of this project in accordance
with the plans and specifications approved by the City.
Final Construction Cost of the project is $170,121.74, which is $17,318.26 under the
authorization amount.
PREPARED BY:
Christian Malpica Perez, Associate Engineer Date Prepared: March 10, 2009
REVIEW
Da G. Liu, Director of Public Works
Attachment: Notice of Completion
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
I. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 Copley Drive
4. The nature of the interest or estate of the owner is;
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on February 27, 2009. The work done was:
Traffic Signal Modifications at Brea Canyon Road/Pathfinder Road, Brea Canyon Road/Diamond Bar Boulevard, and
Golden Springs Drive/Lemon Avenue
7. The name of the contractor, ifany, for such work of improvement was Pouk & Steinle Inc.
(If no contractor for work of improvement as a whole, insert "none") (Date of Contract)
8, The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows Traffic Signal Modifications at Brea Canyon Road/Pathfinder Road, Brea Canyon
Road/Diamond Bar Boulevard. and Golden Springs Drive/Lemon Avenue.
9. The street address of said property is
Dated:
Verification for Individual Owner
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Signature of owner or corporate ofrccr of owner named in paragraph 2 or his agent
VERIFICATION
1, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident or', "Manager of," "A partner of," "Owner of," etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 120 , at Diamond Bar California.
(Date of signature) (City where signed)
(Personal signature of die individual who is swearing that the contents of
the notice of completion are we)
CITY COUNCIL
Agenda # 6 .9
Meeting Date: March 17. 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: APPROVE DESIGN SERVICE CONTRACT AMENDMENT WITH
NORRIS-REPKE, INC. FOR THE ARTERIAL ZONE 4 SLURRY SEAL
PROJECT IN THE AMOUNT OF $55,460 PLUS A CONTINGENCY
AMOUNT OF $7,500 FOR CHANGE ORDERS TO BE APPROVED BY THE
CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $62,960.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
Sufficient funds are available for these services within the current Capital Improvement
Project Budget for the FY 2008/2009 slurry seal program. Funds are available due to the
economic stimulus monies that will enable currently dedicated fund sources to be utilized
for the services requested under the contract amendment herein.
BACKGROUNDMISCUSSION:
On January 16, 2007 Council approved a three year design and construction
administration contract with Norris-Repke for the Citywide Slurry Seal Program. The
scope of services included preparation of plans, specifications, and engineering estimates
as well as construction administration services for Fiscal Years 2006/2007, 2007/2008,
and 2008/2009 of the program. The contract services for the FY 2008/2009 annual road
maintenance project includes Residential Area 5 and Arterial Zone 3 (See Attached
Exhibits A and B) in the amount of $81,913.
With the recent passage of the American Recovery and Reinvestment Act (ARRA),
economic stimulus funds are available to the cities. Based on ARRA requirements and
project criteria, the arterial slurry project is the most desirable project to move forward for
funding. At this point in time, the City will be receiving between $1.2 million to $1.8 million
in ARRA funds. In order to maximize the funds made available to the City, two (2) years
of arterial slurry program (Arterial Zone 3 and Zone 4) will be compiled into one project and
submitted. Although Arterial Zone 4 is programmed to be designed and constructed in FY
2009/2010, advancing Arterial Zone 4 to the current fiscal year will allow full utilization of
the ARRA funds made available to the City. To meet the required deadlines to submit
plans and specifications for construction authorization, the design of Zone 4 must be
completed by April 15, 2009.
The American Recovery and Reinvestment Act is designed to make an immediate impact
on the preservation and creation of jobs which is why very strict timelines have been
implemented on the use of the funds. Any agency that does not use their allocated funds
within the required timeframe will lose those funds to other agencies that have projects
ready for construction. Therefore, it is critical for us to complete design plans and
specifications promptly because sufficient time must be allocated for the federal process
and documentation effort before the proposed project can become eligible to receive
funding.
On March 11, 2009, Norris-Repke submitted a proposal for additional design services for
the Arterial Zone 4 Project. These services include review and analysis of several different
treatment options for the Arterial Zone 4 project as well as completing the plans,
specifications, and engineer's estimate for the Arterial Zone 4 Slurry Seal Project.
The project schedule for the Arterial Zone 4 Slurry Seal Project is tentatively set as follows
to meet program requirements:
Award of Contract Amendment
Complete Design
Submit for Caltrans Authorization
Authorize Advertisement
Bid Opening
Award of Construction Contract
Notice to Proceed with Construction
Completion of Construction
PREPARED BY:
Rick Yee, Senior Civil Engineer
REVIEWED BY:
Da id G. UL
,
Dire for of Public Works
March 17, 2009
April 8, 2009
April 15, 2009
May 15, 2009
June 16, 2009
July 7, 2009
June 28, 2009
September 15, 2009
DATE PREPARED:
March 11, 2009
ATTACHMENTS: Arterial & Residential Slurry Seal Maps (Exhibits A and B)
Contract Amendment No. 3 for Norris-Repke
Citywide Residential Scurry Seat Program
EXHIBIT A
M 7 17.2 10-11
TOTAL 103.4
Citywide Arterial Slurry Seal Program
PYWIRIT R
® 5 3.05 10-11
® 6 2.8 11-12
7 1.88 12-13
TOTAL 24.69
AMENDMENT NO. 3
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 3 is made and entered into this '17th day of March 2009,
between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as
"CITY") and NORRIS-REPKE (hereinafter referred to as "CONSULTANT").
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide Professional Consulting Services, which the Agreement was
dated January 16, 2007.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct copy
of which is attached hereto as Exhibit "A" to provide engineering services for the Arterial
Zone 4 Roadway Maintenance Project.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "A", dated March 11, 2009, for
the engineering design services for the Arterial Zone 4 Roadway Maintenance Project."
Section 2: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of Agency in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices in
the form specified by City.
Section 3: Each party to this Amendment No. 3 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 3 shall be valid and binding.
Any modification of this Amendment No. 3 shall be effective only if it is in writing signed by
the parties. Total payment to Consultant pursuant to this Agreement shall not exceed
Sixty Two Thousand Nine Hundred Sixty Dollars ($62,960)."
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 as of
the day and year first set forth above:
APPROVED AS TO FORM
By:
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye A. Cribbins, City Clerk
DATE:
CONSULTANT:
Kamran Saber, Principal
Ron Everett, Mayor
CITY COUNCIL
Agenda # 8.1
Meeting Date: March 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Membe s of the City Council
VIA: James DeStefano, City Ma
TITLE: CONSIDERATION OF THE ITY'S PARTICIPATION IN THE LOS
ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS
SYSTEM (LA-RICS) JOINT POWERS AUTHORITY
RECOMMENDATION:
Provide direction to staff.
FISCAL IMPACT:
The overall fiscal impact of joining the Los Angeles Regional Interoperable Communications
System (LA -RIGS) Joint Powers Authority is unknown at this time, but could ultimately prove to
be quite significant.
LA-RICS BACKGROUND:
With Southern California's ongoing risk of large-scale regional disasters such as earthquakes,
wildfires, and landslides, the creation of an interoperable public safety communication system
that links first responders across the region has become an important issue. The LA-RICS Joint
Powers Authority is a recently created organization that aims to coordinate planning, financing,
and implementation of a regional interoperable radio system.
LA-RICS is seeking the membership of all 88 Los Angeles County Cities plus Los Angeles
County itself through a Joint Powers Agreement (JPA). As of March 9t4, 47 cities and the
County have become members, with the vast majority of the remaining 41 cities expected to join
by March 21. Cities wishing to join the JPA after the March 21 deadline must be approved by a
newly installed Governing Board consisting of seventeen (17) Directors chosen as follows:
• Four (4) seats represented by the City of Los Angeles (one each by the City CAO, Police
Chief, Fire Chief, and Chief Legislative Analyst)
• Five (5) seats represented by the County of Los Angeles (one each by the County CEO,
Fire Chief, Sheriff, Dept. of Health Services Director, and LAUSD Police Chief)
• One (1) seat represented by the City of Long Beach
• One (1) seat represented by the Los Angeles County Police Chiefs Association
• One (1) seat represented by the Los Angeles Area Fire Chiefs Association
• One (1) seat represented by the California Contract Cities Association
• One (1) at -large seat representing a member city that operates both independent police
and fire departments
• Two (2) at -large seats representing member cities that operate an independent police
department and/or an independent fire department
• One (1) at -large seat representing a member city not otherwise represented on the Board
PROJECT FUNDING
LA -RIGS plans to complete the development and implementation of a major regional
interoperable radio system costing between $600 million and $1 billion by 2012. These costs
include system network engineering and development, tower site acquisition and construction,
and other system and equipment costs. Approximately $80-100 million in Homeland Security
grant funding is currently available to start preliminary work. But beyond this initial sum, it is
unclear how the remainder of the project would be financed or whether LA-RICS member
agencies would be required to contribute the funds or assist with bond service payments needed
to close the $500-900 million project gap.
DIS CUSSION/RECOMMENDATION
The City fully supports the Los Angeles County Sheriff's and Fire Departments and the effort to
develop a truly interoperable public safety communications system across the region. As
evidenced by their flawless response to the Freeway Complex Fires, the City's contracted public
safety team is at the national forefront of law enforcement and fire protection services and will
have a primary role in determining the best course of action to develop such a system.
However, while most, if not all other Los Angeles County cities will join LA-RICS by March
21St, the City Manager and City Attorney have serious concerns with the Diamond Bar's
participation as a member agency in LA-RICS, including the following:
1. The Governing Board structure of LA-RICS is heavily weighted towards large agencies
(City of Los Angeles, County of Los Angeles, City of Long Beach) and cities with
independent public safety departments. Contract cities without independent public safety
operations are guaranteed only one representative seat on the Board (the CA Contract
Cities Association), with the possibility of another single at -large seat.
2. Diamond Bar's agreement with the County engages the services of the Los Angeles
County Sheriff's Dept. for law enforcement services, reserving operational authority and
discretion to the Sheriff. The development and implementation of an interoperable public
safety communication system falls under this authority and overall expertise, not the
City's.
3. As such, the City's public safety interest in LA-RICS and interoperable communications
will be well -represented on the Board by the Los Angeles County Sheriff's Department,
which maintains a permanent seat.
4. The expected cost of membership is undefined at this time. With up to another $900
million in necessary funding still outstanding, and the fair -share burden of each member
agency undefined, the true cost of membership could be extremely high. Given that new
interoperable communications enhancements utilized by the Sheriff's Dept. may
eventually be included as indirect costs in the City's annual public safety contract, the
additional membership dues and fair -share casts incurred by LA-RICS contract cities
may prove to be redundant and without direct benefit.
Aside from participating as a show of regional solidarity, there is no clearly defined
benefit to the City's participation in LA-RICS. Other than having a single vote in the
selection of an at -large representative, no clear details as to how the City will play a
substantive and meaningful role in implementing the program are available. Staff is not
convinced that membership will provide any further benefits than simply having the
Sheriff's Dept. represent the City's interests.
While the JPA includes provisions for cities to cancel their membership prior to paying
any dues, fair -share costs, or bond -debt service payments, joining the organization only
to quit when costs are out of reach provides no real service to Diamond Bar or LA-RICS.
Due to these concerns and the lack of a truly definable benefit for the City of Diamond Bar's
membership, the City Manager and City Attorney recommend that the City refrain from joining
the LA-RICS JPA at this time.
With this, staff requests direction from the City Council.
Prepared by:
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: �J t t/�'1 �, �'� 5 DATE: 1_1/0
ADDRESS: 3 3 Cot+on IJ 00J, h PHONE: Jo
ORGANIZATION: r
AGENDA#/SUBJECT: `��T� �u� ` I (6 r f
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK hb4w,
FROM:4 DATE:
ADDRESS: 71 b /9 �i� ✓l W Ct-, PHONE: _71'1—,6
ORGANIZATION:
AGENDA#/SUBJECT:
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I expect to address the Council on the subject agenda/subject item. Please have the Council Nynutes
reflect my name and address as written above. , A
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This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:M CtAA,-A^A4,AJ DATE: &Nqr,
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ADDRESS: �'� ��o�►► "� ea ow b[iONE: �� r
ORGANIZATION:
AGENDA#/SUBJECT: C' � U
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: G(u 1 k Li NI " DATE: /) %
ADDRESS: 1323 (1-6gmww4 1-�: PHONE:! J S�/7 y'
ORGANIZATION:�� K S
AGENDA#ISUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
CITY CLERK
I✓A 2- DATE:
3 SEA0? -EE& PHONE:
AGENDA#/SUBJECT: K( F , 51
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
CITY CLERK
FROM: ) ,' I ► (- -1 r L, L- 0 A \M �,y DATE:
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ADDRESS:
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ORGANIZATION: PiZoj'ysL�►) i L S
AGENDA#/SUBJECT: 3
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARYREQUEST TO ADDRESS THE CITY COUNCIL
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FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK
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PHONE:
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
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ADDRESS: -2 ��%ZC= L� PHONE: / S�Sf �Z7?G
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK /
FROM: (Ab -11' to 11 Y'l,
DATE: 3 l/ � /,/C 9 ,
ADDRESS: f 4-S`� C�nq u+P� D� PHONE: a� $`ZS'S� z>
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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Signature,::
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK
DATE:
-,i /,�; �-L_ PHONE: 9r'YS1k, �r✓:�
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK �y
FROM: i'�L�r DATE:
ADDRESS: 177-,)-- PHONE:
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
/ Signature
This document is a public record subject to disclosure under the Public Records Act.
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TO: CITY CLERK
FROM: a�q je J t' DATE:
ADDRESS: �`l �`� r4 �-►� �� K� PHONE: q c !q—
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ORGANIZATION:
AGENDA#/SUBJECT: L
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: t SSC S} i , ('A DATE:
ADDRESS: o `E B 3 �'✓ t I \QQ (reee PHONE�l
ORGANIZATION: J�n lqeS t��+
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Sign re
This document is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: f
ADDRESS: v?— o
ORGANIZATION:
AGENDA#/SUBJ ECT:
DATE: 3 —17 -- v (_?
V r}-5 5 4 -rt— LA -1 PHONE: 'i D S 5r� Y -v 616
I expect to address the Council on the subject agenda/subject item.. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: VL,J DATE: I
ADDRESS: -,7,V7116 ��p r '�� r�IJPHONE: 465- - ;�
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK -� q
FROM: r`--�_ DATE:
ADDRESS:CrA5V\ �(Af -I�A\ PHONE:
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: Deh TDATE: I
1 DT
ADDRESS: t�1 6 ,.) c . rq I a CSG ra PHONE:
ORGANIZATION:
AGENDA#/SUBJECT:
1 expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
198n
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: DATE: 3 �' d
ADDRESS:%/� �� B-�f��' C� PHONE:
ORGANIZATION:
AGENDA#/SUBJECT: _ �/� . b ,,v �"
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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This document is a public record subject to disclosure uldedthe Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK
CAE5Art Kuo2iGLE�l DATE: 3/7/01
'70r F€a1k15FL,�on oR PHONE:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:DATE:
ADDRESS: 21149 S. PHONE:
ORGANIZATION:
AGENDA#/SUBJECT: NO _&M\iAm
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Sigriature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: �CLi.i �Lrfr� GL th,f� DATE:
ADDRESS: ((1 S U d2"�'Col-WZi . KN1611 PHONE: C16) CJ bl Z — e)112 -
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:DATE:
ADDRESS: -i o \ FPimm).ex ocx 1r, PHONE:��I,��
ORGANIZATION: �,a���fSs t✓��,�5 r�iG.
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Sig tur
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK ��
FROM: _ �`�C;I�L�� ���� DATE:
ADDRESS: Z3 Q12 C' - (U i� PHONE:
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agendalsubject item. Please have the Council Minutes
reflect my name and address as written above.
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This document is a public record subject to disclosure under the Public Records Act.
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198
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: i',°/� �oI/ S 1 DATE: 3 L11 0
ADDRESS: 23J-3 Pd. - PHONE: 7W- 9' 1 U- (13
ORGANIZATION: SES► ��'i�
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.