HomeMy WebLinkAbout02/17/2009City Council Agenda
Tuesday, February 17, 2009
Closed Session — 5:00 p.m., Room CC -8
Study Session — 5:45 p.m., Room CC -8
Regular Meeting — 6:30 p.m.
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Ron Everett Carol Herrera
Mayor Mayor ProTem
Wen P. Chang Jack Tanaka Steve Tye
Council Member Council Member Council Member
City Manager lames DeStefano City Attorney Michael Jenkins a City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
February 17, 2009
Next Resolution No. 2009-07
Next Ordinance No. 02 (2009)
CLOSED SESSION: 5:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(c) Initiation of Litigation —
One Case.
STUDY SESSION:
5:45 p.m., Room CC -8
► Solid Waste Contract Negotiations Update — Discussion and Action.
Public Comments
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m.
Mayor
Pastor Mark Hopper
Evangelical Free Church
Council Members Chang, Tanaka,
Tye, Mayor Pro Tem Herrera, Mayor
Everett
Mayor
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
February 17, 2009 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
1.1 Presentation of Certificate of Recognition to Diamond Bar High School
One Air Club for participating in the Lexus Eco -Fair Challenge on January
25, 2009.
BUSINESS OF THE MONTH:
1.2 Presentation of City Tile to PostNet, 324 S. Diamond Bar Blvd. as
Business of the Month for February, 2009.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Household Hazardous and E -Waste Roundup — February 21, 2009 - 9:00
a.m. — 3:00 p.m., Gateway Corporate Center, 1300 Block of Bridge Gate
Dr.
5.2 Planning Commission Meeting — February 24, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 Parks and Recreation Commission Meeting — February 26, 2009 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.4 City Council Meeting — March 3, 2009 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
5.5 State of the City — March 12, 2009 — Open House at 5:00 p.m.,
Presentation at 6:30 p.m. — 7:00 p.m., Diamond Bar Center Ballroom,
1600 Grand Ave.
February 17, 2009 PAGE 3
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of February 3, 2009 — Approve
as submitted.
6.2 Planning Commission Minutes — Regular Meeting of November 25,
2008 - Receive and file.
6.3 Ratification of Check Register — Dated January 29, 2009 through
February 11, 2009 totaling $926,533.45.
Requested by: Finance Department
6.4 Approval of Contract Increase of $19,251.44 with PTM General
Engineering Services, Inc. for the Traffic Signal Interconnect Links —
Phase I Project for a Total Authorization Amount of $495,327.74.
Recommended Action: Approve.
Requested by: Public Works Department
6.5 Exoneration of Surety Bond No. 3SM98404400 in the Amount of
$10,000 Posted by Windmill Development for Tract No. 50314 to
Set Monumentation Establishing Property Boundaries.
Recommended Action: Approve.
Requested by: Public Works Department
6.6 Approving an Amendment to the Foothill Transit Joint Powers
Authority to Include the City of Pasadena as a New Member.
Recommended Action: Approve.
Requested by: City Manager
6.7 (a) Approve Contract Amendment Amount of $11,405 with Norris-
Repke for 2008-09 Community Development Block Grant (CDBG)
Curb Ramp Installation Project for a Total Authorization Amount of
$39,795.00.
Recommended Action: Approve.
February 17, 2009 PAGE 4
(b) Increase Contract Budget in the Amount of $24,000 with Fonseca
Construction, Inc. for the 2008-09 Community Development Block
Grant (CDBG) Curb Ramp Installation Project for a Total Contract
Authorization Amount of $81,691.
Recommended Action: Approve.
Requested by: Public Works Department
6.8 Approve Amendment No. 2 to the Consulting Services Agreement
with Diana Cho and Associates for Community Development Block
Grant (CDBG) Labor and Compliance Services ($21,623) for FY 2008-
09 and Ratify the Extension of the Contract through June 30, 2009.
Recommended Action: Approve.
Requested by: City Manager
6.9 City View Software Application Project:
(a) Authorize the City Manager to Approve Contract Amendment No.
2 with Municipal Software Corporation (MSC).
Recommended Action: Authorize.
(b) Authorize the City Manager to Approve Contract Amendment No.
2 with Go Live Technologies Extending the Duration of the Contract
at No Cost to the City.
Recommended Action: Authorize.
Requested by: IS Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 Adopt Resolution No. 2009 -XX: Amending the FY08-09 Municipal
Budget.
Recommended Action: Adopt.
Requested by: Finance Department
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Study Session
DATE: February 17, 2009
TO: Honorable Mayor and Members of t City Council
VIA: James DeStefano, City Mana e
FROM: David G. Liu, Director of Public Works
TITLE: Solid Waste Contracts Negotiations Update
Study Session of February 17, 2009
HF&H will present and update the Council with the following issues:
1. Current Residential Services,
2. Current Commercial Services,
3. Key Proposed Recycling Enhancements,
4. Key Proposed Contract Terms, and
5. Proposed Funding Provisions.
Please review the attached information and let us know if you have any questions.
CITY OF DIAMOND BAR
Solid Waste Negotiations
City Council
Study Session
February 17, 2009
1. Refuse -35, 64 and 96 -gallon options, additional charge for
more than one cart
2. Recycling - 35 and 64 -gallon options, up to two carts
included, third cart $1.25/mo.
3. Green Waste 35 and 64 -gallon options, up to two carts
included, third cart $2.00/mo.
4. Rate Reductions: Seniors, home composters, some multi-
family or HOA accounts without green waste service
5. Four bulky item pickups per year
6. Rotating City -sponsored events
7. Temporary container services for residential accounts
Page 1
Current
Commercial
a (Valley
a
1. Commercial and multi -family bin customers
2. Exclusive permanent roll -off box customers
3. Temporary container services for commercial and multi-
family accounts
4. Recyclables collection service available for a fee
5. Bulky item collection for multi -family bin customers
6. City facilities at no additional charge
7. Rotating City -sponsored events
Pa -e 2
Key Proposed Recycling Enhancements.
I. Minimum Diversion Rates:
➢ 45% for residential (40% in 2008)
➢ 25% for commercial (8.3% in 2008)
➢ 75% for construction and demolition debris
2. Free commercial recyclables collection
3. Residential E -waste collection at no additional. charge (not
in current agreement)
4. Free mulch give -a -ways at City events
5. Expand and Fund the door-to-door HHW program from the
residential services agreement
Pale 3
Key Proposed Contract Terms
1. Length of Agreement - Seven years, plus City option to
extend for up to 24 months (existing contracts were for ten
years)
2. Alternative fuel vehicles within 12 months of start of
contract
3. New residential collection carts
4. Enhanced auditing, indemnification, and performance
standards.
Page 4
Proposed Funding Provisionj
1. 10% Franchise Fee
2. Simplified, percentage -based AB 939 fee (at same overall
dollar level)
3. $115,000 annual reimbursement for residential refuse
vehicle impacts
4. Reimbursement of City's contracting expenses
Page 5
Page 6
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Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
FEBRUARY 3, 2009
CALL TO ORDER: Mayor Everett called the regular City Council meeting
to order at 6:30 p.m. in The Government Center/AQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: C/Tanaka led the Pledge of Allegiance.
INVOCATION: Monsignor James Loughnane, St. Denis Catholic
Church gave the invocation.
ROLL CALL: Council Members Wen Chang, Jack Tanaka, Steve
Tye, and Mayor Ron Everett. Mayor Pro Tem Carol Herrera was excused.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Greg Gubman, Acting Community Development Director;
Ryan McLean, Assistant to the City Manager; Marsha Roa, Public Information Manager;
Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Cecilia Arellano,
Public Information Coordinator; Lauren Hildago, Public Information Specialist; Patrick
Gallegos, Management Analyst, Anthony Santos, Management Analyst; and Tommye
Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Everett proclaimed February 6, 2009 as "Go Red for Women" day and
presented the Proclamation to Alex Wade with the American Heart Assn.
and Leticia Pacias, with the Los Angeles County Fire Department.
1.2 M/Everett, C/Chang, C/Tye and C/Tanaka, presented Certificates of
Recognition to the State and Local Emergency Agencies involved in the
Freeway Complex Fire.
Representatives from the offices of Congressman Gary Miller, State
Senator Bob Huff and Assemblyman Curt Hagman also presented
Certificates to the many agencies.
C/Chang also thanked staff for their participation during the fire.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
FEBRUARY 3, 2009 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Howard Wang, 21619 Parkview Ct., Walnut said he was opposed to the NFL
stadium and that the EIR was totally inadequate. He also wanted D.B. to file a
complaint against the City of Industry's supplemental EIR and demand a new
EIR for the stadium as a standalone project.
Wayne Breitkreutz, 555 Golden Spur Circle, Walnut, also spoke in opposition of
the proposed NFL stadium and wondered if D.B. was willing to pursue a lawsuit
through to its conclusion. He said he would like MPT/Herrera to comment on the
contribution she received from Mr. Roski and whether it would cloud her opinion
about the stadium.
Steve Otting, 228 EI Vado Rd. D.B., said he recently joined CAS — Citizens
Against the Stadium that held a protest on Saturday along with other D.B. and
Walnut. He felt that the stadium should be built in Anaheim or downtown LA
close to the Staples Center.
Alex Toh, 233 La Bonita Rd. D.B., recently learned that the NFL stadium would
be next to the old Diamond Bar Honda location and felt that many residents
would oppose the stadium primarily due to traffic issues.
Joson Lam, 886 Terrace Lane West, D.B., reiterated the six Council objectives
on the City's website and asked what the City's perspective was regarding the
project and what kind of support the City can offer opposing the project. He also
asked if the NFL project is strictly a City of Industry project that doesn't allow
input from other cities.
Peter Pirritano, 918 Terrace Lane West, said he supported the project because
historically, NFL Stadiums provide a lot of economic revenue to the area.
Richard Toombs, 760 N. Golden Springs Dr., spoke in support of the stadium
that would provide many jobs to the community. In addition, as he has previously
stated, he believes the City still needs a dog park.
Allen Wilson wondered if the City could afford another $75,000 to oppose the
stadium (Consent Calendar Item 6.7).
Robert Zeeman, 23624 Prospect Valley Dr. D.B., spoke in opposition to the NFL
Stadium because he believed it would result in increased crime and traffic.
Lucy Yang, Walnut, introduced Joseph Hsu, 23569 Jubilee Ln and Tony Tai, 579
Rancheria who were opposed the development. Ms. Yang believed if the
stadium was built, property values in the area would decline. In her opinion, the
stadium would provide only short-term jobs and in the long run bring property
values down, impose social deterioration and cause more pollution. She urged
the Council to negotiate only for a new EIR.
FEBRUARY 3, 2009 PAGE 3 CITY COUNCIL
Cindy Tse, Walnut, supported her D.B. colleagues in opposing the proposed
stadium project because of all the negative impacts such as traffic, noise,
pollution, etc. that have not been addressed in the EIR.
Jean Smith, Walnut, suggested that D.B. explore ways to join the City of Walnut
to fight the NFL stadium project.
Shiuh-Ming Ellis, 20841 E. Apache Way, Walnut, said she has been involved in
opposition to the stadium since last September. Those in favor tend to focus on
economic benefits and that the developer has overstated the economic benefits
to D.B. and Walnut. She believed that there would, in fact, be a negative
economic impact to both cities.
Greg Wong, 20925 High Country Dr., D.B., stated that he had reviewed the traffic
analysis portion of the EIR and found many flaws and unfeasible mitigation
measures and that he felt that a new EIR must be done. He said he was
opposed to the project but if it is beyond the point of stopping the project there
should be mitigation measures that will work to relieve traffic congestion.
Steve Swanson, 23966 Gold Nugget Ave., D.B., said he too was opposed to the
stadium. The proposed mitigation measures will not solve the problem of having
a stadium where it is intended to be placed. He has the feeling that the City is
interested in being compensated and that it is not opposed to the project in
principal. If the stadium is built he will leave D.B.
Marcus Lotto, 23419 Cleghorn Dr., D.B., said he expected more D.B. residents to
participate tonight and work with the City of Walnut to oppose the stadium
project. He felt the City's opposition was almost tepid at best. He said he was
shocked and surprised that the City had not attempted to make its residents
more aware of what was happening so that as a community the residents could
decide together on an approach to this matter and do what needs to be done. If
the stadium goes in he too will leave the City.
Paul Dea, 1595 S. Deerfoot Dr., D.B. said the job of the Council was to protect
the City's environment.
Sean McGuire, 2058-2 Kiowa Crest Dr. D.B., a junior in high school, said he
loves D.B. and its schools. He is worried that the NFL stadium might change the
atmosphere because he too believes it will bring crime, traffic and pollution. The
proponents have cited it will be a boost to the economy which he finds hard to
believe because construction jobs will be temporary and the remaining jobs will
be minimum wage. He too is worried about home values. Individuals have
already lost a lot of equity in their homes and if an NFL stadium is built in their
back yards their home values will deteriorate even further. Residents are looking
to their City Council to protect them from this looming tragedy. He urged the City
to join with the City of Walnut to fight this project.
FEBRUARY 3, 2009 PAGE 4 CITY COUNCIL
Mandy Ho, 21148 Lycoming, D.B., said she was against the stadium. Her
parents moved from Walnut to D.B. for the nice neighborhoods and if a stadium
is approved it will have a big impact on her family and others.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano said he felt it was important for residents and guests to
understand that D.B. has been on top of this issue for many months in advance
of any other city in the immediate region with the exception of the City of
Industry. D.B.'s position and Councils' direction are clearly evident by the actions
that have been taken to date. The City's position is opposition unless its
concerns are mitigated. D.B. was the first city to latch onto this issue in October
2007 when the City of Industry and Majestic Realty announced the potential for
an NFL stadium on a piece of property that had been previously approved for
some 5 million sq. ft. of commercial development, a project that was approved by
the City of Industry over the objections of the City of D.B. in 2004. The NFL
stadium anchored project is labeled as an amendment/revision to the previously
approved project. D.B. has stated in the EIR response documentation that the
City objects to that characterization because D.B. believes this is a wholly
different project that requires a completely new and different environmental
analysis. In October 2007 upon becoming aware of this project, the City
immediately hired environmental and engineering consultants to prepare for the
preparation of an Environmental Impact report by the City of Industry. Industry
announced its preparation about February 2008. In May 2008 D.B. was the only
City to respond to the document outlining the proposed project. Using the
environmental and traffic consultants the City had already hired, D.B. submitted a
14 -page document outlining the City's concerns, issues and areas that D.B. felt
Industry should focus on should they ultimately pursue the EIR for this project. In
October 2008 D.B. submitted a 102 page document to the City of Industry that
contained over 300 comments starting with the improper utilization of the
environmental document and continuing through multiple pages of a wide variety
of traffic impact concerns, public safety concerns, light intrusion, noise impacts,
air quality and so on. Within the 102 page document and over 300 comments
each of those concerns were carefully outlined to establish a foundation for future
action by the City of D.B. The City's consultants were engaged by the City of
Walnut for their response to the City of Industry. Since October 2008 D.B. has
awaited the response from the City of Industry regarding comments provided by
D.B. and others. The response came in the form of what is termed the Final EIR
in January 2009. D.B. was disappointed about the response received from the
City of Industry. Many of the City's concerns, suggestions and complaints were
not responded to in a manner D.B. felt adequate and appropriate. While D.B.
was preparing the review of the Final EIR and preparation of a response to those
documents, we were also engaging in the use of special legal counsel to assist
the City of D.B. in its endeavor to pursue corrections to the project, if not proper
utilization of the environmental document. D.B. quietly selected a special legal
counsel to assist the City in fall of 2008 under the City Manager's authority. D.B.
was fully prepared in January to submit to the City of
FEBRUARY 3, 2009 PAGE 5 CITY COUNCIL
Industry was a 59 page letter from the City's special legal counsel outlining all of
the City's issues, disappointments, etc. building on the record that D.B. had
already established with the City of Industry. D.B. continues to follow this matter
very closely. City of Industry is proposing a Planning Commission meeting on
February 12 and it is expected their Planning Commission will conduct a Public
Hearing and likely recommend approval to their City Council of certain portions of
the project. D.B. will attend that meeting to state its concerns and will be at the
February 26 Industry City Council meeting where it is expected they will receive
the recommendation from their Planning Commission and likely take action to
approve the development project. D.B. will continue to pursue this matter and
remain opposed as long as the issues outlined are not mitigated to the City's
satisfaction. D.B. was the first to act in placing all documentation on its City
Website and has maintained a very public stance on its position regarding the
issue. It can only be made clear that D.B. had extraordinary and deep concerns
regarding this project in light of the documentation it has produced in response to
the proposed project. The City has remained vigilant and remains aware of and
commented upon many of the issues brought forward by speakers this evening
and will continue to do so.
C/Chang confirmed that CM/DeStefano's statements represent the City Council's
decisions and objectives.
C/Tye reminded everyone that this was an emotional issue and it was incumbent
upon everyone to keep the facts straight. Everyone has their feelings and
opinions about the matter. At the same time, he will not stand for innuendoes
that are used to impugn MPT/Herrera's character. He stated that Mrs. Herrera
like every member of this Council has only D.B.'s best interest in mind and that is
what this Council will pursue in accordance with what CM/DeStefano outlined.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — February 10, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — February 12, 2009 —
7:00 p.m., AQMD/Government Center Hearing Board Room, 21865
Copley Drive.
5.3 President's Holiday — February 16, 2009 — City Offices will be closed in
observance of the President's Holiday. City Offices will reopen Tuesday,
February 17, 2009.
5.4 City Council Meeting — February 17, 2009 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.5 Household Hazardous and E -Waste Roundup — February 21, 2009 — 9:00
a.m. to 3:00 p.m., Gateway Corporate Center, 1300 Bridge Gate Drive.
FEBRUARY 3, 2009 PAGE 6 CITY COUNCIL
6. CONSENT CALENDAR: C/Chang moved, C/Tye seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
6.1 CITY COUNCIL MINUTES:
Chang, Tanaka, Tye, M/Everett
None
MPT/Herrera
6.1.1 Study Session of January 20, 2009 —Approved as submitted.
6.1.2 Regular Meeting of January 20, 2009 — Approved as submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of November 20, 2008.
6.3 RATIFIED CHECK REGISTER — dated January 15, 2009 through January
28, 2009 totaling $1,698,947.49.
6.4 APPROVED TREASURER'S STATEMENT — for the month of December
2008.
6.5 APPROVED NOTICE OF COMPLETION WITH PREMIER PAVING, INC.
FOR THE PALOMINO DRIVE NEIGHBORHOOD TRAFFIC CALMING
PROJECT.
6.6 (a) APPROVED PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR THE SUNSET CROSSING ROAD
AND PROSPECTORS ROAD TRAFFIC CALMING PROJECT IN THE
AMOUNT OF $344,000 TO ALL AMERICAN ASPHALT; AND,
AUTHORIZED A CONTINGENCY AMOUNT OF $30,000 FOR
CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $374,000.
(b) APPROPRIATED $15,435 FROM THE TRAFFIC IMPROVEMENT
FUND TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET AND
APPROVED A CONSULTANT SERVICES AGREEMENT WITH DMS
CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT
SERVICES IN THE AMOUNT OF $52,175 PLUS A CONTINGENCY
AMOUNT OF $5,000 FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$57,175 FOR THE SUNSET CROSSING ROAD AND PROSPECTORS
ROAD TRAFFIC CALMING PROJECT.
6.7 APPROPRIATED $75,000 FROM GENERAL FUND RESERVES FOR
SPECIAL LEGAL SERVICES PROVIDED BY SHEPPARD, MULLIN,
RICHTER & HAMPTON, LLP.
FEBRUARY 3, 2009 PAGE 7 CITY COUNCIL
6.8 (a) ADOPTED RESOLUTION NO. 2009-04: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2009-10.
(b) ADOPTED RESOLUTION NO. 2009-05: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2009-10.
(c) ADOPTED RESOLUTION NO. 2009-06: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2009-10.
(d) APPROVED CONTRACT AMENDMENT NO. 4 WITH GFB-
FRIEDRICH & ASSOCIATES, INC. FOR ASSESSMENT ENGINEERING
SERVICES FOR LANDSCAPE ASSESSMENT DISTRICTS 38, 39 AND
41 FOR A PERIOD OF ONE YEAR, FOR A TOTAL CONTRACT
AMOUNT OF $12,950.
6.9 EXONERATION OF SURETY BOND NO. 3SM98404500 IN THE
AMOUNT OF $210,909.80 POSTED BY WINDMILL DEVELOPMENT
FOR TRACT NO. 50314 TO COMPLETE GRADING IMPROVEMENTS.
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARING — ORDINANCE NO. 01(2009): EXTENDING
ORDINANCE NO. 02(2008) PROHIBITING THE ISSUANCE OF
PERMITS FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT
AND OTHER SPECIFIED 'CONGREGATION USES IN THE
COMMERCIAL AND OFFICE ZONING DISTRICTS ACCORDING TO
THE PROVISIONS OF CALIFORNIA GOVERNMENT CODE SECTION
65858.
ACDD/Gubman reported that last year about this time the City Council
adopted an interim urgency ordinance which instituted a moratorium on
the issuance of permits for the establishment of amusement,
entertainment and other specified congregation uses in the City. The
reason for the adoption was to address the increased number of
complaints about the secondary impacts of these facilities, particularly
pertaining to noise, traffic, parking and law enforcement. This moratorium
is set to expire February 5. Staff has begun its initial review of new
development standards and location criteria for these types of uses and
FEBRUARY 3, 2009 PAGE 8 CITY COUNCIL
requires additional time to study the matter in order to bring it to a future
Council Study Session. While staff is completing the research there is an
immediate threat to the public health, safety and welfare posed by the
amusement, entertainment and other specified congregation uses and
therefore, the extension of the urgency ordinance is necessary to alleviate
that threat until a more permanent remedy can be implemented.
Government Code Section 65858 authorizes the City Council to extend
the urgency ordinance for one more year and therefore staff recommends
that the City Council extend the moratorium for one additional year.
M/Everett opened the Public Hearing.
With no one present who wished to speak on this matter, M/Everett closed
the Public Hearing.
C/Chang moved, C/Tanaka seconded, to Adopt Ordinance No. 01(2009).
Motion carried by the following Roll call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: MPT/Herrera
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye wished a Kung Hei Fat Choi to all of the Chinese residents. It was a
pleasure to participate in the D.B.-Chinese Association celebration at D.B.H.S.
over the weekend. On Saturday he joined Board of Equalization Member Judy
Chu at the recognition in conjunction with the San Gabriel Valley Regional
Chamber of Commerce E -Waste program. He congratulated Senator Huff and
Assemblyman Hagman on their appointments to their respective boards. He
asked that tonight's meeting be adjourned in the memory of Monte Montero and
that everyone keep Gloria and her family in their thoughts and prayers.
C/Chang stated that the Inland Valley Humane Society report indicates that in
2008 they made about 1,676 calls (672 hours of service) for the City of D.B.
C/Chang announced that the City has hit its sales tax revenue target of $3.5
million; however, it is anticipated that the City will suffer a reduction of about 1/2
million in the next fiscal year due to the economic downturn. He reiterated that
CM/DeStefano stated the Council's position with respect to the NFL stadium
issue.
C/Tanaka attended the ribbon cutting for EI Polio Loco, the DB 4 -Youth meeting;
a reception recognizing the emergency services agencies, and the Tzu Chi
Foundation's New Year's Celebration. C/Tanaka continued by stating that
C/Chang chairs the LA County Fair D.B. Day Committee and as a member of the
FEBRUARY 3, 2009 PAGE 9 CITY COUNCIL
Committee C/Tanaka participated in a discussion of upcoming events for the
2009 celebration that will be held on Thursday, September 17.
M/Everett reminded residents that the City makes every effort to notify the
community of pending and upcoming events through its announcement of
Schedule of Events during City Council meetings as well as, on the City's
Website, in the D.B. City News as well as other means. He thanked
CM/DeStefano for his response to public comments and thanked the residents
for their input. M/Everett stated that recently, he represented the City in
Sacramento at the California League of Cities New Mayors and Council
Conference which was an excellent and educational event. He felt that the City
is at the forefront with its communication. He emphasized the time spent this
evening in recognition of superior preparation, performance and execution of a
variety of skills and professional responsibilities and congratulated the Diamond
Ranch High School Boys' basketball team and offered his sympathies and
encouragement to the family of Monte Montero.
RECESS: M/Everett recessed the City Council meeting to Closed Session at 9:01
p.m.
10. CLOSED SESSION:
► Government Code Section 54956.9(c) Initiation of Litigation — One Case
Public Comments on Closed Session Agenda: None
ADJOURNMENT: With no further business to conduct, M/Everett adjourned the
regular City Council meeting at 9:50 p.m. in memory of Monte Montero.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2009.
RON EVERETT, MAYOR
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
NOVEMBER 25, 2008
CALL TO ORDER:
Chairman Nelson called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Nolan led the Pledge of Allegiance.
1. ROLL CALL
Present: Commissioners Kwang Ho Lee, Kathy Nolan, Vice
Chairman Tony Torng, Chairman Steve Nelson.
Absent: Commissioner Jack Shah was excused.
Also present: Greg Gubman, Acting Community Development Director;
Katherine Laufenburger, Senior Planner; David Alvarez, Assistant Planner; and
Stella Marquez, Senior Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None.
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Minutes of Regular Meeting of October 14, 2008.
VC/Torng moved, C/Lee seconded to approve Consent Calendar Item 4.1 as
presented. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
5. OLD BUSINESS:
6. NEW BUSINESS:
7. PUBLIC HEARING:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
VC/Torng, Lee, Chair/Nelson
None
Nolan
Shah
7.1 Comprehensive Sian Program No. 2008-02 — Under the authority of
Development Code Section 22.36, the applicant requested approval of a
NOVEMBER 25, 2008 PAGE 2
PLANNING COMMISSION
Sign Program to replace the existing signs with updated awning signs, and of
establishing sign criteria for Sunset Plaza.
Project Address: 560-588 Diamond Bar Boulevard
Diamond Bar, CA 91765
Property Owner: Dennis Hudson
Hudson Properties
3030 Inland Empire Boulevard
Ontario, CA 91764
AP/Alvarez presented staff's report and recommended Planning Commission
approval of Comprehensive Sign Program No. 2008-02, based on the
Findings of Fact, and subject to the conditions of approval as listed within the
resolution.
There were no ex parte disclosures.
Chair/Nelson opened the public hearing.
Dennis Hudson said it was his desire to upgrade the property with
landscaping, painting and other fix -up work, and to update the signage was
part of the improvements.
Chair/Nelson closed the public hearing.
C/Lee moved, C/Nolan seconded to approve Comprehensive Sign Program
No. 2008-02, based on the Findings of Fact, and subject to the conditions of
approval as listed within the resolution. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS: Lee, Nolan, VC/Torng, Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
7.2 Development Review No. 200-17 and Minor Conditional Use Permit
No. 2008-14 — Under the authority of Development Code Sections 22.48 and
22.56, the applicant requested approval to construct a 232.5 square foot first
floor addition and 788 square foot second floor addition to an existing single
family residence. The Minor Conditional Use Permit was requested to allow
the new second story addition to maintain the existing 6 foot 6 inch side yard
setback from the northeast side property line, providing a building separation
NOVEMBER 25, 2008 PAGE 3 PLANNING COMMISSION
of 11 foot 6 inch rather than the required 15 feet between the subject
residence and the neighboring property to the northeast.
Project Address: 3611 Crooked Creek Road
Diamond Bar, CA 91765
Property Owner: Don and Norma Encalade
3611 Crooked Creek Road
Diamond Bar, CA 91765
Applicant: E.J.B. Designs
3730 Tovar Way
Chino Hills, CA 91709
SP/Laufenburger presented staff's report and recommended Planning
Commission approval of Development Review No. 2008-17 and Minor
Conditional Use Permit No. 2008-14, based on the Findings of Fact, and
subject to the conditions of approval as listed within the resolution.
There were no ex parte disclosures.
Chair/Nelson opened the public hearing.
Ernie Benavides, E.J.B. Designs, said the design does its best to match the
modern craftsman style character of the older portion of a two part
neighborhood. The project encroaches into the side yard requirement but
the project stays with the original line of the garage and does not encroach
into the neighbor's line -of -sight. He added that there are few windows on the
side of the structure facing the neighboring property to prevent view into the
neighbor's yard.
Chair/Nelson asked the applicant to explain the closeness of the garages
with respect to the variance on the setback. Mr. Benavides explained using
site plan visuals. Mr. Benavides responded to C/Nolan that the footprint
would remain the same.
Norma Leon-Encalade, owner, explained that this project would help her
family remain in the home and the increase in square footage would
accommodate future family growth.
Chris Jenson, 3603 Crooked Creek Road, the northeast property neighbor,
said he had lived in Diamond Bar for 25 -years and have had Don and Norma
NOVEMBER 25, 2008 PAGE 4
91
7
PLANNING COMMISSION
as neighbors for 12 -years and would like to keep them as neighbors. He and
his wife are very much in support of the proposed addition.
Chair/Nelson closed the public hearing.
C/Nolan said it was commendable that the property owner's neighbors came
to tonight's meeting to speak in favor of their neighbors and their project.
C/Nolan moved, C/Lee seconded, to approve Development Review
No. 2008-17 and Minor Conditional Use Permit 2008-14, based on the
Findings of Fact, and subject to the conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Nolan, Lee, VC/Torng,
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Nolan said she missed the ethics meeting but took the online course and passed
the test.
VC/Torng wished everyone a Happy Thanksgiving and commended staff for their
excellent presentations. He liked the PowerPoint presentation and believed the
audience members also liked the presentation.
C/Lee thanked staff for the excellent presentations.
Chair/Nelson said he too missed the ethics meeting and will have to take the online
course as well.
STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
ACDD/Gubman wished everyone a Happy Thanksgiving and happy holiday
weekend. He reminded Commissioners they were invited to the staff holiday
dinner on December 5 at the Diamond Bar Center. In reference to the staff
members and firefighters who protected Diamond Bar during the recent
firestorm, he informed the Commission that there is a banner just outside of
the City Hall entrance for community members to sign and include thank you
messages.
NOVEMBER 25, 2008 PAGE 5 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Nelson adjourned the regular meeting at 7:25 p.m.
The foregoing minutes are hereby approved this 13th day of January, 2009.
Attest:
Respectfully Submitted,
'11/�
Greg Gubman
Acting Community Development Director
4 P
&W
Seve Nelson, Chairman
CITY COUNCIL
Agenda # 6.3
Meeting Date: February 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Ma a
TITLE: Ratification of Check Register dat d January 29, 2009 through February
11, 2009 totaling $926,533.45.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $926,533.45 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated January 29, 2009 through
February 11, 2009 for $926,533.45 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
fc
Financ irector Assistant Ci Manager
Attachments: Affidavit and Check Register — 01/29/09 through 01/11109.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated January 29, 2009 through February 11, 2009 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$521,074.32
Com Org Support Fund
35.00
Prop A - Transit Fund
147,786.59
Prop C - Transit Fund
2,481.06
Int. Waste Mgt Fund
11,316.35
CDBG Fund
11,968.59
COPs Fund
498.63
LLAD 38 Fund
14,690.36
LLAD 39 Fund
13,484.60
LLAD 41 Fund
5,091.06
Capital Improvement Project Fund
198,106.89
$926,533.45
Signed:
Linda G. Magn son
Finance Director
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
09 -PP 03
PAYROLL TRANSFER
P/R TRANSFER-09/PP 03
112
10200
6,196.08
$165,919.95
2/5/2009
83627
PAYROLL TRANSFER
P/R TRANSFER-09/PP 03
115
10200
4,359.63
$24.53
2/5/2009
PAYROLL TRANSFER
P/R TRANSFER-09/PP 03
125
10200
1,456.09
2/5/2009
1PAYROLLTRANSFER
JALBERTSONS
P/R TRANSFER-09/PP 03 1
001
10200
153,908.15
$32.87
1/29/2009
1 83625
ADVANTEC CONSULTING ENGINEERS INC
TRAFFIC MGMT.SYS-DEC 08
0015510
R44000
1 1,360.00
$3,841.06
1/29/2009
1
1ADVANTEC CONSULTING ENGINEERS INC
SIGNAL TIMING -DEC 08
1135553
44000
1 2,481.06
1/29/2009 1
83626
JAGRICULTURAL COM WGHTS & MEASURES
ICOYOTE CONTROL SVCS -OCT
0014431
1 45406 1
1,362.141
$1,362.14
1/29/2009
1
JAPRIL
APRIL I BATSON
IREIMB-SUPPLIES
0015350
1 41200
1 21.57
1/29/2009 1
83627
JAJAX SIGN GRAPHICS INC.
SUPPLIES -NAMEPLATE
1 0014090
1 41200 1
24.531
$24.53
1/29/2009 1
83628
JALBERTSONS
JMTG SUPPLIES -COMM SVCS
0015350
1 41200 1
32.871
$32.87
1/29/2009 1
83629
JAMERICAN PARK & RECREATION COMPANY
JEQ MAINT-PARKS
0015340
1 42210 1
330.001
$330.00
1/29/2009
83630
I BATSON
REIMB-SUPPLIES
0015333
1 41200
1 12.00
$33.57
1/29/2009
1
JAPRIL
APRIL I BATSON
IREIMB-SUPPLIES
0015350
1 41200
1 21.57
1/29/2009 1
83631
JARNIE AQUINO
IFACILITY REFUND-SYC CYN
1 001
1 23002 1
50,001
$50.00
1/29/2009
JBEAR
BEAR STATE AIR CONDITIONING SVCS IN
IMAINT SVCS -DBC DEC
0015333
1 45300
773.00
1/29/2009 1
83632
JEILEEN ARMIJO
IRECREATION REFUND
1 001
1 34780 1
60,001
$60.00
1/29/2009 1
83633
JARMIJO NEWSPAPER & PR
AD -WINTER SNOW FEST
1 0014095
1 42115 1
187.501
$187.50
1/29/2009
83634
STATE AIR CONDITIONING SVCS IN
A/C MAINT-HERITAGE DEC
0015340
42210
155.00
$928.00
1/29/2009
JBEAR
BEAR STATE AIR CONDITIONING SVCS IN
IMAINT SVCS -DBC DEC
0015333
1 45300
773.00
1/29/2009
83635
BEST LIGHTING PRODUCTS
MAINT-PANTERA PARK
0015340
42210
262.81
$991.87
1/29/2009
IBEST LIGHTING PRODUCTS
IMAINT-DBC
0015333
1 41200
729.06
1/29/2009 1
83636
IFAUSTINO BONGCARAS
IFACILITY REFUND -HERITAGE
1 001
1 23002 1
200.001
$200.00
1/29/2009 1
83637
ICAROLYN BULLARD
IFACILITY REFUND -DBC
1 001
1 23002 1
400.001
$400.00
1/29/2009 1
83638
IROMMEL BUSTOS
IFACILITY REFUND -DBC
1 001
1 36615 1
400.00
$400.00
Page 1
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
1/29/2009
1 83639 TERRY CALCAGNO
RECREATION REFUND
001
34730 1
47.00
$47.00
1/29/2009
83640
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
29.50
$366.87
1/29/2009
1
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
56.07
1/29/2009
83642
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
92.12
$90.00
1/29/2009
CATALINA BALLAST BULB COMPANY
SUPPLIES -PARKS
0015340
42210
189.18
1/29/2009 1
83641
JCDW GOVERNMENT INC.
IMAINT SVCS-I.T.
0014070
1 42205 1
2,354.101
$2,354.10
1/29/2009
1
DAY & NITE COPY CENTER ]PRINT
SVCS -SNOW FEST
0015350
1 42110
102.40
1/29/2009 1
83642
CENTER ICE SKATING ARENA
CONTRACT CLASS -WINTER
0015350
1 45320 1
90.001
$90.00
1/29/2009 1
83643
ICOUNCIL OF AFRICAN AMERICAN PARENTS
ICITY BOOTH -FEB 14
0114010
1 42355 1
35.00
$35.00
1/29/2009 1
83644
ICOUNTRY GARDEN CATERERS INC
LUNCHEON -CONCERT SHARE
0015350
1 45300 1
2,363.691
$2,363.69
1/29/2009 1
83645
ICS1 SURVEILLANCE SYSTEMS INC
MAINT-DBC
1 0015333
1 42210 1
807.591
$807.59
1/29/2009
1 83646
DAY & NITE COPY CENTER
PRINT SVCS -SR NEWSLETTER
0015350
1 42110
36.81
$139.21
1/29/2009
1
DAY & NITE COPY CENTER ]PRINT
SVCS -SNOW FEST
0015350
1 42110
102.40
1/29/2009 1
83647
CAROL DENNIS
PROF.SVCS-PLNG 1113
1 0015210
1 44000 1
100.001
$100.00
1/29/2009
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -GENERAL
0014090
42325
190.00
1/29/2009 1
83648
DIAMOND BAR FINE ART FRAMING
SUPPLIES -COUNCIL
1 0014010
1 41200 1
32.48
$32.48
1/29/2009
83649
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -GENERAL
0014090
42325
185.00
$515.00
1/29/2009
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -GENERAL
0014090
42325
190.00
1/29/2009
83652
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -GENERAL
0014090
42325
140.00
$43,672.09
1/29/2009
83650
BAR/WALNUT YMCA
CHILD CARE-CDBG SEPT 08
1255215
42355
1,860.00
$4,410.00
1/29/2009
IDIAMOND
DIAMOND BAR/WALNUT YMCA
CHILD CARE-CDBG OCT
1255215
42355
2,550.00
1/29/2009 1
83651
DIEHL EVANS AND COMPANY LLP
PROF.SVCS-AUDITING
0014050
1 44010 1
12,650.001
$12,650.00
1/29/2009
ISUDHA
SUDHA DOSHI
FACILITY REFUND -DBC
001
1 36615
-72.00
1/29/2009 1
83652
IDIVERSIFIED PARATRANSIT INC
IDIAMOND RIDE -DEC 08
1125553
1 45529 1
43,672.091
$43,672.09
1/29/2009
83653
DOSHI
FACILITY REFUND -DBC
001
23002
500.00
$428.00
1/29/2009
ISUDHA
SUDHA DOSHI
FACILITY REFUND -DBC
001
1 36615
-72.00
Page 2
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
PLANT MAINT-C/HALL DEC
Transaction Description
42210
Fund/ Dept
Acct #
Amount
Total Check Amount
EVERGREEN INTERIORS
PLANT MAINT-LIBRARY DEC
0014090
42210
107.00
1/29/2009
1/29/2009
1 83654 IFRED DURAN
ENTERTAINMENT-DB4YOUTH
0015350
45300
250.00
$250.00
1/29/2009
83655
EVERGREEN INTERIORS
PLANT MAINT-C/HALL DEC
0014090
42210
230.00
$386.50
1/29/2009
1
EVERGREEN INTERIORS
PLANT MAINT-LIBRARY DEC
0014090
42210
107.00
1/29/2009
83658
EVERGREEN INTERIORS
PLANTS -CITY HALL DEC
0014090
42210
49.50
$105.75
1/29/2009
83656
EXCEL LANDSCAPE
ADDL MAINT-DIST 08
1385538
42210
1,251.55
$2,105.60
1/29/2009
1
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
512.50
1/29/2009
83658
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
341.55
$105.75
1/29/2009 1
83657
1EXPRESS MAIL CORPORATE ACCOUNT
1EXPRESS MAIL -FPL 2008-336
1 001
1 23010 1
32.00
$32.00
1/29/2009
1
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
200.00
1/29/2009
83658
IFEDEX
1EXPRESS MAIL -GENERAL
1 0014090
1 42120 1
105.751
$105.75
1/29/2009
83659
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
700.00
$1,100.00
1/29/2009
1
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
200.00
1/29/2009
83661
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
200.00
$1,612.50
1/29/2009
83660
ROMMEL P GARCIA
FACILITY REFUND -HERITAGE
001
23002
200.00
$200.00
1/29/2009
1
GRAPHICS UNITED
PRINT SVCS-REC GUIDE
0014095
1 44000
8,196.00
1/29/2009 1
83661
IGO LIVE TECHNOLOGY INC
PROF.SVCS-I.T. WK 1/13
0014070
1 R44000 1
1,612.501
$1,612.50
1/29/2009 1
83662
IGOVIS LLC
JANNL MAINT-I.T.
0014070
1 42205 1
31000.00
$3,000.00
1/29/2009 1
83663
IGRAND MOBIL
IVEH MAINT-COMM SVCS
1 0015310
1 42200
14.241
$14.24
1/29/2009
83664
GRAPHICS UNITED
PRINT SVCS -CITY NEWS
0014095
1 44000
2,962.06
$11,158.06
1/29/2009
1
GRAPHICS UNITED
PRINT SVCS-REC GUIDE
0014095
1 44000
8,196.00
1/29/2009 1
83665
JARNEL GUTANG
IFACILITY REFUND -DCB
001
1 23002 1
350.001
$350.00
1/29/2009 1
83666
IHARDY & HARPER INC
ISIDEWALK SVCS-R/MAINT
0015554
1 45504 1
3,900.001
$3,900.00
1/29/2009 1
83667
IHOT SHOTS ATHLETIC APPAREL INC
SUPPLIES -RECREATION
0015350
1 41200 1
3,808-781
$3,808.78
1/29/2009 1
83668
JINDRAVADAN SHAH MD
IFACILITY REFUND -DBC
1 001
1 23002 1
500.001
$400.00
Page 3
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept
Acct #
Amount Total Check Amount
1/29/2009
1 83668... JINDRAVADAN
SHAH MD
FACILITY REFUND -DBC 001
36615
-100.00 $400.00 ...
1/29/2009 1
83669
JINLAND EMPIRE STAGES
EXCURSION-AGUA CALIENTE
1 1125350
1 45310 1
1,106.00
$1,106.00
1/29/2009
LEWIS ENGRAVING INC.
ENGRAVING SVCS -CITY TILE
0014090
42113
19.49
1/29/2009 1
83670
IMADHANGI JAYARAMAN
RECREATION REFUND
001
23002
206.661
$206.66
1/29/2009 1
83671
ITERESAJENG
IRECREATION REFUND
001
34780
65.001
$65.00
1/29/2009 1
83672
IJUDICIAL DATA SYSTEM CORP
IPARKING CITE ADMIN -DEC 08
0014411
45405
161.521
$161.52
1/29/2009 1
83673
JEUNOKJUNG
IRECREATION REFUND
001
34780
95.001
$95.00
1/29/2009 1
83674
IKIDS CAN DO GYMNASTICS
CONTRACT CLASS -WINTER
1 0015350
45320
132.001—$132.00
1/29/2009 1
83675
IKIRK STEINKE ELECTRIC
INSTALL -ELECTRIC DOOR
2505310
46415
1,875.001
$1,875.00
1/29/2009 1
83676
ICHARLEY KUO
IRECREATION REFUND
001
34780
88.001
$88.00
1/29/2009
83677
IKUSTOM SIGNALS INC
LASER BATTERY -SHERIFF
1264411 1
46250
498.631
$498.63
1/29/2009
83678
ICITY OF LA VERNE
JPRKG CITE HRGS-JAN 09
0014411 1
45405
130.ODI
$130.00
1/29/2009
83679
ILANTERMAN DEV CENTER/COMM INDUSTRIE
1PARKWAY MAINT-DEC 08
0015558 1
45503
1,982.761
$1,982.76
1/29/2009 1
83680
JLDM ASSOCIATES INC.
HIP PROG-DEC 08
1255215
44000
2,362.501
$2,362.50
1/29/2009 1
83681
ILETTER PERFECT SIGNS
SUPPLIES -COMM SVCS
0015340
41200
81.191
$81.19
1/29/2009
83682
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGES
0014090
42113
98.56
$138.08
1/29/2009
LEWIS ENGRAVING INC.
ENGRAVING SVCS -CITY TILE
0014090
42113
19.49
1/29/2009
LEWIS ENGRAVING INC.
SUPPLIES -BADGES
0015350
41200
20.03
1/29/2009
83683
LIEBERT CASSIDY WHITMORE
LEGAL SVCS -DEC 08
0014020
44021
1,289.40
$1,631.40
1/29/2009
LIEBERT CASSIDY WHITMORE
LEGAL SVCS -DEC 08
0014020
44021
342.00
1/29/2009 1 83684 ILOS ANGELES COUNTY MTA JMTA TOKENS -JAN 09 1125553 1 45535 1 6,250.00 $6,250.00
Page 4
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date Check Number
Vendor Name Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
1/29/2009 83685
JEAN LUONG RECREATION REFUND
001
34780
1 40.00
$40.00
1/29/2009 1
83686
IMELANIE MARCELL
IRECREATION REFUND
1 001407
1 34780 1
125.001
$125.00
JM�RABEL
MRABEL PALARIS
FACILITY REFUND -DBC
001
36615
-100.00
1/29/2009 1
83687
IMARTIN CONTAINER INC
ISTORAGE CONTAINERS -PK
1 0015340
1 42210 1
400.001
$400.00
1/29/2009 1
83688
IMERCURY DISPOSAL SYSTEMS INC
IRECYCLING FEES -JAN 09
1 1155515
44000 1
550.861
$550.86
1/29/2009 1 83689 METROLINK CITY SUBSIDY -JAN 09 1125553 1 45533 1 18,373.73 $89,590.50
1/29/2009 1 METROLINK METROLINK PASSES -JAN 09 1 1125553 1 45535 1 71,216.77
1/29/2009 1
83690
IMICRO TEL CENTER
JANNL MAINT-I.T.
1 001407
1 42205 1
735.001
$735.00
JM�RABEL
MRABEL PALARIS
FACILITY REFUND -DBC
001
36615
-100.00
1/29/2009 1
83691
IMOBILE INDUSTRIAL SUPPLY INCORP
SUPPLIES -DBC
1 0015333
1 41200 1
8.001
$8.00
1/29/2009 1
83692
IMOBILE RELAY ASSOCIATES INC
IREPEATER SVCS -FEB 09
1 0014440
1 42130 1
78.751
$78.75
1/29/2009 1
83693
JIRENE MURO
IRECREATION REFUND
1 001
1 34730 1
47.00
$47.00
1/29/2009 1
83694
ISUMA MURTHY
IFACILITY REFUND -DBC
123002 1
800.00
$800.00
1/29/2009 1
83695
ILONG NGUYEN
IFACILITY REFUND -DBC
1 001
1 23002 1
500.001
$500.00
1/29/2009 1
83696
INORRIS REPKE INC
ISLURRY SEAL -AREA 5
1 2505510
1 46411 1
1,850.001
$1,850.00
1/29/2009 1
83697
JOLYMPIC STAFFING SERVICES
ITEMP SVCS -WK 1/18 C/S
1 0015310
1 44000 1
794.401
$794.40
1/29/2009 1
83698
JOMG NATIONAL
ANNL MAINT FEE -FY 08/09
1 0014095 1
44000 1
39-001
$39.00
1/29/2009
1 83699
PALARIS
FACILITY REFUND -DBC
001
23002
500.001/29/2009
$100.00
JM�RABEL
MRABEL PALARIS
FACILITY REFUND -DBC
001
36615
-100.00
1/29/2009 1
83700
IREICHELLE PALO
IFACILITY REFUND -DBC
001
I23002 1
100.00
$100.00
1/29/2009 1
83701
JANGELA PEREZ
IFACILITY REFUND -DBC
1 001
1 23002 1
100.001
$100.00
1/29/2009 1
83702
IPHT LLC
SUPPLIES -CONCERT SHARE
1 0015350
1 41200 1
244.80
$244.80
Page 5
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
1/29/2009
1/29/2009
83703
QUINN RENTAL SERVICES
QUINN RENTAL SERVICES
11EQ RENTAL -COMM SVCS
EQ RENTAL -COMM SVCS
0015350
0015350
42130
42130
259.00
106.77
$365.77
1/29/2009 83704 REGIONAL CHAMBER OF COMMERCE SERVICE CONTRACT -FEB 0014096 45000 1,000.001$1,000.00
1/29/2009
83705
PRINTWERKS
PRINT SVCS -ENVELOPES
0014090
42110
535.84
$680.89
1/29/2009
JRE:NBERGER
RENBERGER PRINTWERKS
PRINT SVCS -LETTERHEAD
0014090
42110
70.36
1/29/2009
83707
REINBERGER PRINTWERKS
PRINT SVCS -BUS CARDS
0014095
42110
74.69
$400.00
1/29/2009 1
83706
IS C SIGNS & SUPPLIES LLC
SUPPLIES -RD MAINT
1 0015554
1 41250 1
639.50
$639.50
1/29/2009
1AHMED SALEM
FACILITY REFUND -DBC
001
1 36615
-18.00
1/29/2009 1
83707
IMARISSA SAAVEDRA
IFACILITY REFUND -DBC
1 001
23002
400.001
$400.00
1/29/2009 1
83708
SADDLEBACK VINYL PRODUCTS
IVINYL FENCE-PANTERA
1 0015340
42210
2,494.80
$2,494.80
1/29/2009
83709
AHMED SALEM
FACILITY REFUND -DBC
001
1 23002
500.00
$482.00
1/29/2009
1AHMED SALEM
FACILITY REFUND -DBC
001
1 36615
-18.00
1/29/2009 1
83710
IMARIA SANCHEZ
RECREATION REFUND
001
34780
40.00
$40.00
1/29/2009
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
249.64
1/29/2009 1
83711
ISHEPPARD, MULLIN, RICHTER & HAMPTON
LEGAL SVCS -NFL STADIUM
0014020
1 44021 1
48,703.981
$48,703.98
1/29/2009 1
83712
ISILVER STATE COACH INC
EXCURSION -TRANSPORTATION
1125350
1 45310 1
77.421
$77.42
1/29/2009 1
83713
ISIMPSON ADVERTISING INC
DESIGN SVCS -CITY NEWS JAN
0014095
1 44000 1
1,800.001
$1,800.00
1/29/2009
83714
SMART & FINAL
SUPPLIES -SR BINGO
0015350
1 41200
371.66
$667.53
1/29/2009
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
249.64
1/29/2009
83716
SMART & FINAL
SUPPLIES -DBC
0015333
1 41200
46.23
$1,013.62
1/29/2009 1
83715
JKRISTEN SMITH
1FACILITY REFUND -DBC
1 001
1 23002 1
400.001
$400.00
1/29/2009 1
83716
ISO CAL SANITATION
EQ RENTAL -SNOW FEST
0015350
1 42130 1
1,013.621
$1,013.62
1/29/2009 1
83717
SO COAST AIR QUALITY MGT DISTRICT
LEASE -CITY HALL FEB 09
0014090
1 42140 1
21,810.601
$21,810.60
1/29/2009
83718
IJUNG SON
IRECREATION REFUND
1 001
1 34780 1
60.001
$60.00
Page 6
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
83759 BENESYST
2/6/09-P/R DEDUCTIONS
001
21105 1
787.22
$787.22
2/5/2009
83760
BERLYN ENTERPRISES
SUPPLIES -CANOPIES
1 0014440
1 41200 1
368.81
$368.81
2/5/2009
CAROL DENNIS
PROF.SVCS-P & R MTG
0015310
44000
100.00
2/5/2009 1
83761
IJOHN E BISHOP
CONTRACT CLASS -WINTER
1 0015350
45320
696.00
$696.00
2/5/2009
83762
PAMELA BLAKE
FACILITY REFUND -DBC
1 001
1 23002 1
500.001
$500.00
2/5/2009
83763
ICALIFORNIA CONTRACT CITIES ASSOC.
CCCA MTG-CMGR
1 0014030
1 42325 1
22.00
$22.00
2/5/2009 1
83764
ICALOLYMPIC SAFETY
SUPPLIES-EOC VESTS
0014440
1 41200
311.93
$311.93
2/5/2009 1
83765
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
1 0015333
1 41200 1
318.74
$318.74
2/5/2009 1
83766
ICHARTER OAK GYMNASTICS, INC.
CONTRACT CLASS -WINTER
0015350
1 45320 1
432.001
$432.00
2/5/2009 1
83767
ICITY OF CLAREMONT
EXCURSION -DAY CAMP
0015350
1 42410 1
107.50
$107.50
2/5/2009 1
83768
INANCYANN CLARK
ICONTRACT CLASS -WINTER
0015350
1 45320 1
336.00
$336.00
2/5/2009 1
83769
CLAUDE G BRADLEY
REIMB-VEH GAS
0015310
1 42310 1
73.311
$73.31
2/5/2009 1
83770
ICORINA CORONA
RECREATION REFUND
001
34780
70.00
$70.00
2/5/2009 1
83771
ICOUNTRY GARDEN CATERERS INC
BROCHURE EXCHANGE-C/SVCS
1 0015350
45300
480.09
$480.09
2/5/2009 1
83772
1 DELTA DENTAL
IFEB 09 -DENTAL PREMIUMS
1 001
1 21104 1
3,253.951
$3,253.95
2/5/2009
83773
CAROL DENNIS
PROF.SVCS-SS1CC MTG
0014030
44000
150.00
$350.00
2/5/2009
CAROL DENNIS
PROF.SVCS-P & R MTG
0015310
44000
100.00
2/5/2009
83775
CAROL DENNIS
PROF.SVCS-T&T MTG
0015510
44000
100.00
$3,740.00
2/5/2009 1
83774
IDIAMOND BAR FINE ART FRAMING
SUPPLIES -GENERAL
1 0014010
1 41200 1
12.471
$12.47
2/5/2009 1
83775
DIAMOND BAR/WALNUT YMCA
CDBG-CHILDCARE NOWDEC
1 1255215
1 42355 1
3,740.001
$3,740.00
2/5/2009 1
83776
EDWIN DIAZ
IFACILITY REFUND -HERITAGE
1 001
1 23004 1
200.00
$200.00
Page 10
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
83777
INELTHY DIAZ
RECREATION REFUND
001
34780
1 70.00
$70.00
2/5/2009 1
83778
1HELEN DONG
IRECREATION REFUND
001
1 34740 1
79.001
$79.00
2/5/2009
1
EMAD NABIH & STAIB BACKHOE
CONSTRUCTION-SUMMTRDG
2505310
46415
3,160.00
2/5/2009 1
83779
JEDFUND
ISLRY ATTCHMT-PP 2/6/09
001
1 21114 1
14.76
$14.76
2/5/2009
83780
EMAD NABIH & STAIB BACKHOE
RETENTION PAYABLE
250
20300
13,139.01
$18,674.01
2/5/2009
1
EMAD NABIH & STAIB BACKHOE
CONSTRUCTION-SUMMTRDG
2505310
46415
3,160.00
2/5/2009
83784
EMAD NABIH & STAIB BACKHOE
CONSTRUCTION-SUMMTRDG
2505310
46415
2,375.00
$769.50
2/5/2009
1 83781
EVERGREEN INTERIORS
PLANT SVCS -DBC JAN
0015333
45300
177.00
$312.00
2/5/2009
1
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE
0015340
45300
135.00
2/5/2009
83782
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 38
1385538
45500
9,768.06
$25,522.88
2/5/2009
1
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 39
1395539
45500
11,610.95
2/5/2009
83784
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 41
1415541
45500
4,143.87
$769.50
2/5/2009 1
83783
IFEDEX
1EXPRESS MAIL -GENERAL
0014090
1 42120 1
98.40.
$98.40
2/5/2009
1
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
1 450.00
2/5/2009 1
83784
JDAVID FERNANDEZ
ICONTRACT CLASS -WINTER
0015350
1 45320 1
769.501
$769.50
2/5/2009
83785
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
600.00
$1,050.00
2/5/2009
1
FIRST CLASS EVENTS
FACILITY REFUND -DBC
001
23002
1 450.00
2/5/2009 1
83786
IDESIREE FLEMING
IFACILITY REFUND -HERITAGE
001
1 23002 1
200.001
$200.00
2/5/2009
HALL & FOREMAN, INC.
PRORSVCS-INSPECTION
0015510
R45227
265.18
2/5/2009 1
83787
JDANIEL GARCIA
ICONTRACT CLASS -WINTER
0015350
1 45320 1
969.001
$969.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-393
001
23012
289.06
2/5/2009 1
83788
IGIRL SCOUT TROOP 495
IFOOD REIMB-W/SNOW FEST
0015350
1 45300 1
19.001
$19.00
2/5/2009
83790
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
189.06
$8,295.05
2/5/2009
HALL & FOREMAN, INC.
PRORSVCS-INSPECTION
0015510
R45227
265.18
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
R45223
412.56
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-393
001
23012
289.06
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-393
001
23012
72.27
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-393
001
34650
-72.27
2/5/2009
1
1HALL & FOREMAN, INC.
PROF.SVCS-EN 05-500
1001
123012
1480.00
Page 11
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
83790...
HALL & FOREMAN, INC.
ADMID FEE -EN 05-500
001
23012
120.00
$8,295.05 ...
2/5/2009
HALL & FOREMAN, INC.
ADMID FEE -EN 05-500
001
34650
-120.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTION
0015510
45227
146.25
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-571
001
23012
168.75
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-571
001
34650
-168.75
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-385
001
23012
500.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-385
001
23012
125.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-385
001
34650
-125.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-471
001
23012
212.44
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-471
001
23012
53.11
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-571
001
23012
675.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTIONS
0015510
R45227
233.62
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 05471
001
34650
-53.11
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-434
001
23012
900.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-459
001
23012
1,012.50
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-459
001
23012
253.13
2/512009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-459
001
34650
-253.13
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-361
001
23012
825.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-361
001
23012
206.25
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-361
001
34650
-206.25
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 08-626
001
23012
750.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 08-626
001
23012
187.50
2/512009
HALL & FOREMAN, INC.
ADMIN FEE -EN 08-626
001
34650
-187.50
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-559
001
23012
300.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-559
001
23012
75.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-559
001
34650
-75.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-595
001
23012
47.63
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-434
001
23012
225.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-434
001
34650
-225.00
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-457
001
23012
250.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-457
001
23012
62.50
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-457
001
34650
-62.50
2/5/2009
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-453
001
23012
96.75
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-453
001
23012
24.19
2/5/2009
HALL & FOREMAN, INC. 1ADMIN
FEE -EN 04-453 1
001
34650
-24.19
Page 12
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
83790...
HALL & FOREMAN, INC.
PROF.SVCS-EN 01-321
001
23012
710.00
$8,295.05...
2/5/2009
83792
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
23012
177.50
$45.00
2/5/2009
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
34650
-177.50
2/5/2009
83791
JDANA HOLDEN
IFACILITY REFUND -DBC
1 001
1 23002 1
350.001
$350.00
2/5/2009
1
JINLAND
INLAND EMPIRE STAGES
1EXCURSION-NETHERCUTT
0015350
1 45310
754.00
2/5/2009 1
83792
KEVIN HOUSE
IT & T COMM -1/8
1 0015510
1 44100 1
45.001
$45.00
2/5/2009
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 08-621
001
23012
1,969.00
2/5/2009 1
83793
JINDLISTRIAL CLERICAL RECRUITERS INC
ITEMP SVCS -WK 1/23 P/WKS
1 0015510
1 44000 1
980.001
$980.00
2/5/2009
83794
EMPIRE STAGES
TRANSPORTATION-EXCRSN
1125350
1 45310
894.50
$1,648.50
2/5/2009
1
JINLAND
INLAND EMPIRE STAGES
1EXCURSION-NETHERCUTT
0015350
1 45310
754.00
2/5/2009
83795
VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-326
001
23010
402.50
$733.75
2/5/2009
JINLAND
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-338
001
23010
331.25
2/5/2009
83796
JINNOTECH PRODUCTS
SUPPLIES-EOC MEALS READY
1 0014440
1 41200 1
487.60
$487.60
2/5/2009
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-490
001
23012
292.95
2/512009 1
83797
IMOHAMAD R JAHANVASH
ICONTRACT CLASS -WINTER
1 0015350
1 45320 1
480.001
$480.00
2/5/2009
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 08-621
001
23012
1,969.00
2/5/2009 1
83798
JEUNOKJUNG
IRECREATION REFUND
1 001
1 34780 1
70.001
$70.00
2/5/2009
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 08-621
001
34650
-354.42
2/5/2009 1
83799
IGABRIELA KLEIN
ICONTRACT CLASS -WINTER
1 0015350
1 45320 1
1,140.001
$1,140.00
2/5/2009 1
83800
ISHAWN KUK
IFACILITY REFUND-PANTERA
001
1 23004 1
100.001
$100.00
2/5/2009 1
83801
ICHARLEY KUO
IRECREATION REFUND
1 001
1 34780 1
70.001
$70.00
2/5/2009 1
83802
JKLISTOM IMPRINTS INCORP.
SUPPLIES -RECREATION
1 0015350
1 41200 1
481.161
$481.16
2/5/2009
83803
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 05-490
001
23012
1,627.50
$3,596.50
2/5/2009
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-490
001
23012
292.95
2/5/2009
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-490
001
34650
-292.95
2/5/2009
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 08-621
001
23012
1,969.00
2/5/2009
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 08-621
001
23012
354.42
2/5/2009
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 08-621
001
34650
-354.42
Page 13
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
83804
LIANA PINCHER
T & T COMM -1/8 0015510
44100
1 45.00
$45.00
2/5/2009 1
83805
ILOCAL GOVERNMENT COMMISSION
IMEMBERSHIP DUES-GUBMAN
0015210
1 42315 1
75.001
$75.00
2/5/2009
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,556.73
2/5/2009 1
83806
ILOS ANGELES COUNTY SHERIFF'S DEPT.
ICALVARY CHAPEL -DEC 08
0014411
1 45402 1
8,206.391
$8,206.39
2/5/2009 1
83807
ILOS ANGELES ROYAL VISTA GOLF COURSE
IFACILITY RENTAL -GOLF
0015350
1 42140 1
3,008.001$3,008.00
$500.00
2/5/2009 1
83808
IMANAGED HEALTH NETWORK
IJAN 09 -EAP PREMIUMS
001
1 21115 1
150.121
$150.12
2/5/2009 1
83809
IMOBILE INDUSTRIAL SUPPLY INCORP
SUPPLIES -RECREATION
0015350
1 41200 1
8.001
$8.00
2/5/2009 1
83810
IKENNETH MOK
IT & T COMM -1/8
1 0015510
1 44100 1
45.001
$45.00
2/5/2009 1
83811
JMT CALVARY LUTHERAN CHURCH & SCHOOL
IGYM RENTAL -AUG 08
0015350
1 42140 1
1,350.00
$1,350.00
2/5/2009 1
83812
INORRIS REPKE INC
IST REHAB-LYCOMING ST
2505510
1 R46411 I
3,076.25
$3,076.25
2/5/2009 1
83813
JOLYMPIC STAFFING SERVICES
ITEMP SVCS -WK 1/25 C/S
0015310
1 44000 1
774.541
$774.54
2/5/2009 1
83814
JPAETEC COMMUNICATIONS INC.
ILONG DIST SVCS -GENERAL
1 0014090
1 42125 1
790.401
$790.40
215/2009
83815
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
45.57
$24,255.47
2/5/2009
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,556.73
2/5/2009
83817
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
14,653.17
$96.00
2/5/2009 1
83816
IR F DICKSON COMPANY
IDEBRIS COMPOSTING -DEC
1155515
1 45500 1
6,405.861
$6,405.86
2/5/2009
REPUBLIC ELECTRIC
jTRFFC SIGNAL MAINT-OCT
0015554
1 45507
1 5,106.17
2/5/2009 1
83817
IFRANCISCA RAHARDJA
IRECREATION REFUND
1 001
1 34780 1
96.001
$96.00
2/5/2009 1
83818
IRAYMOND ENTERPRISES
IBOND RELEASE -EP 08-3917
1 001
1 23012 1
500.001
$500.00
2/5/2009
83819
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-OCT
0015554
1 45507
1 3,915.00
$9,021.17
2/5/2009
REPUBLIC ELECTRIC
jTRFFC SIGNAL MAINT-OCT
0015554
1 45507
1 5,106.17
2/5/2009 1
83820
RJM DESIGN GROUP INC
DESIGN SVCS-PANTERA
2505310
R46415
1,767.50
$1,891.30
2/5/2009
1RJM DESIGN GROUP INC
DESIGN SVCS-PANTERA
2505310
1 R46415
1 123.80
Page 14
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
83821
1PATRICIA ROBINSON
RECREATION REFUND
001
34730
1 94.00
$94.00
2/5/2009 1
83822
INISHANT ROHATGI
IFACILITY REFUND -DBC
1 001
1 36615 1
400.001
$400.00
2/5/2009
1
SAN GABRIEL VALLEY CITY MGR ASSC
ISGVCMGR MTG-H/R
0014060
1 42325
1 30.00
2/5/2009
83823
IRONALD M EVERETT
REIMB-MYRS/CNCLACADEMY
1 0014010
1 42330 1
519.001
$519.00
2/5/2009
83824
SAN GABRIEL VALLEY CITY MGR ASSC
SGVCMGR MTG-CMGR
0014030
1 42325
1 30.00
$60.00
2/5/2009
1
SAN GABRIEL VALLEY CITY MGR ASSC
ISGVCMGR MTG-H/R
0014060
1 42325
1 30.00
2/5/2009 1
83825
IMICHAEL SHAY
IT & T COMM -1/8
1 0015510
1 44100 1
45.001
$45.00
2/5/2009
1
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
1 42126
1 89.25
2/5/2009 1
83826
ISOS SURVIVAL PRODUCTS INC
SUPPLIES-EOC
1 0014440
1 41200 1
1,261.98
$1,261.98
2/5/2009
83827
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
1 42126
1 120.37
$209.62
2/5/2009
1
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
1 42126
1 89.25
2/5/2009 1
83828
ISOUTHWEST PLUMBING
IBOND REFUND -EP 08-3930
001
1 23012 1
500.00
$500.00
2/5/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-326
001
23010
338.00
2/5/2009 1
83829
ISOUTHWEST PLUMBING
IBOND REFUND -EP 08-3948
001
1 23012 1
500.00
$500.00
215/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-338
001
23010
273.00
2/5/2009 1
83830
ISTANDARD AND POORS
IBOND RATING SVCS -LOC
0014090
1 42129 1
1,000.001
$1,000.00
2/5/2009 1
83831
ISTATE DISBURSEMENT UNIT
ISLRY ATTCHMT-#0000932977
1 001
1 21114 1
380.741
$380.74
2/5/2009 1
83832
ISTATE DISBURSEMENT UNIT
ISLRY ATTCHMT-BY0426064
1 001
1 21114 1
100.001
$100.00
2/5/2009 1
83833
ITANDEM PRIVATE SECURITY
SECURITY -HOMELESS CNT
1 0014090
1 44000 1
108.001
$108.00
2/5/2009 1
83834
ITENNIS ANYONE
ICONTRACT CLASS -WINTER
1 0015350
1 45320 1
3,206.001
$3,206.00
2/5/2009 1
83835
ITHAI CULTURAL CENTER
IFOOD REIMB-W/SNOW FEST
0015350
1 45300 1
149.001
$149.00
2/5/2009
83836
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-CDBG CURB RAMP
2505510
46420
144.25
$1,042.00
2/5/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-326
001
23010
338.00
2/5/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-320
001
23010
286.75
215/2009
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-338
001
23010
273.00
Page 15
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
1 83837
ITHE WHOLE ENCHILADA INC MTG SUPPLIES-CNCL 12/16
1 0014090
1 42325
1 288.911
$288.91
215/2009 1
83838
ITIME WARNER
JINTERNET SVCS -HERITAGE
1 0015340
1 42126 1
116.011
$116.01
2/5/2009
VERIZON CALIFORNIA
PH.SVCS-MAPLE HILL
0015340
42125
87.80
2/5/2009 1
83839
ITIME WARNER
IMODEM SVCS -COUNCIL
1 0014010
1 42130 1
46.951
$46.95
2/5/2009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
3,489.25
2/5/2009 1
83840
JTRG LAND INC
PROF.SVCS-SITE D PLAN
1 0015240
1 R44000 1
19,149.191
$19,149.19
2/5/2009 1
83841
IVALLEY CREST LANDSCAPE MAINT INC
IMAINT SVCS-SYC CYN PK
1 0015340
1 42210 1
345.501
$345.50
2/5/2009 1
83842
IVANTAGEPOINT TRNSFR AGNTS-303248
2/6109 -PIR DEDUCTIONS
1 001
1 21108 1
25,374.311
$25,374.31
2/5/2009
83843
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
248.97
$424.57
2/5/2009
VERIZON CALIFORNIA
PH.SVCS-MAPLE HILL
0015340
42125
87.80
2/5/2009
83845
VERIZON CALIFORNIA
PH.SVCS-REAGAN
0015340
42125
87.80
$1,365.40
2/5/2009 1
83844
1PHUNPHILAS VIRAVAN
IRECREATION REFUND
1 001
1 34780 1
70.001
$70.00
2/5/2009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
1,361.15
2/5/2009 1
83845
IVISION SERVICE PLAN
IFEB 09 -VISION PREM
1 001
1 21107 1
1,365.401
$1,365.40
2/5/2009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
3,489.25
2/5/2009 1
83846
IWAGNER HOUSE WEDDING CENTRE
JEXHIBIT SPACE -DBC
1 0015333
1 42141 1
6537.501
$637.50
2/5/2009 1
83847
IWALNUT VALLEY UNIFIED SCHOOL DIST
IFACILITY RENTAL -JAN 09
1 0015350
1 42140 1
360.001
$360.00
2/5/2009
83848
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
3,670.75
$9,711.22
2/5/2009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
1,361.15
2/5/2009
83850
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
605.64
$108.00
2/5/2009
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
3,489.25
2/5/2009
83851
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DBC
0015333
42126
584.43
$70.00
2/5/2009 1
83849
IWESTERN TEL COM DEVELOPMENT INC
113OND REFUND -EP 08-3801
001
1 23012 1
500.001
$500.00
2/5/2009
83850
ITHERESAWINECKI
JEONTRACT CLASS -WINTER
0015350
1 45320 1
108.001
$108.00
2/5/2009
83851
ITING LI YANG
IRECREATION REFUND
001
1 34780 1
70.001
$70.00
2/5/2009
83852
JYMCA Y'S MEN
IFOOD REIMB-W/SNOW FEST
1 0015350
1 45300 1
79.001
$79.00
Page 16
City of Diamond Bar - Check Register 01/29/09 thru 02/11/09
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/5/2009
1 83853 IYULIA YUPITER
IFACILITY REFUND-REAGAN
001 1
23002 1
50.001
$50.00
1/29/2009
1 TR 00079 JUNION BANK OF CALIFORNIA, NA
ILEASE PAYMENT -DBC FEB 09
0014090 1
42140 1
27,044.741
$27,044.74
$926,533.45
Page 17
CITY COUNCIL
Agenda # 6.4
Meeting Date: February 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: APPROVE CONTRACT INCREA"IEWOFF $19,251.44 FOR THE TRAFFIC
SIGNAL INTERCONNECT LINKS — PHASE I PROJECT WITH PTM
GENERAL ENGINEERING SERVICES, INC. FOR A TOTAL
AUTHORIZATION AMOUNT OF $495,327.74.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The subject project was awarded to PTM Engineering, Inc. in Fiscal Year 2007/2008 for
a total authorization amount of $476,076.30 which includes $436,076.30 for
construction plus a contingency amount of $40,000. Additional work in the amount of
$19,251.44 has been deemed necessary for a total construction cost of $495,327.74.
Sufficient funds, in the amount of $21,800.00, are available due to cost savings
achieved from a reduction in construction management and inspection services.
Description
Amount
Approved
Available
Balance
Design
$34,000.00
$0
Construction
$436,076.30
$0
Contingency for Construction
$40,000.00
$0
Inspection/Construction Management
CM Services
$48,000.00
$17,000.00
Contingency for Inspection/CM Services
$4,800.00
$4,800.00
Total
$562,876.30
$21,800.00
DISCUSSION:
As shown on the attached map, Phase I of the Traffic Signal Interconnect Links Project
establishes the backbone network of interconnected traffic signals in the City. This fiber
optic network of interconnected signals will provide for the data and video transmission
capability that is necessary to operate the upcoming Traffic Management System.
A large component of the additional work was due to the conduit and cable runs needed
between the AQMD building point of connection and the City Hall server room. In
addition, field conditions for the interconnect warranted modified conduit runs and
extensions of fiber optic cable to accommodate future maintenance needs. The project
is expected to be 100% complete by the end of February. To date, PTM Engineering,
Inc. has worked cooperatively and provided quality work in accordance with the project
plans and specifications.
PREPARED BY:
Rick Yee, Senior Engineer Date Prepared: February 9, 2009
REVIEV,VSD BY
David G. Liu, Director of Public Works
Attachment: Interconnect Map
2
of Di lmona mar phase I
city Lrn
Txaf is sigoa w
CITY COUNCIL
Agenda # r 5
Meeting Date: February 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana ° e
TITLE: EXONERATION OF SURETY BOND NO. 3SM98404400 IN THE
AMOUNT OF $10,000.00 POSTED BY WINDMILL DEVELOPMENT FOR
TRACT 50314 TO SET MONUMENTATION ESTABLISHING
PROPERTY BOUNDARIES.
RECOMMENDATION:
Approve the exoneration.
FINANCIAL IMPACT:
This action has no financial impact on the City.
BACKGROUND:
In accordance with Section 66462 of the Subdivision Map Act, the City entered into
agreement with the subdivider, Windmill Development, to complete various
improvements for Tract No. 50314. The subdivider guaranteed faithful performance of
said agreement by posting with the City surety bonds for grading, storm drain
improvements, on-site street improvements, sanitary sewer improvements, domestic
water and reclaimed water, landscape and irrigation, and monumentation. The sewer,
storm drain and street improvement bond was exonerated by Council on November 5,
2002. The domestic and reclaimed water bond was exonerated on March 4, 2003 and
the grading bond was exonerated on February 3, 2009.
DISCUSSION:
A written request dated January 28, 2009 was received from Windmill Development
requesting the exoneration. Additionally, certifications that all monuments were set was
received from the civil engineer and is on file with the City.
The following surety bond is recommended for exoneration:
Surety Bond No. 3SM98404400 in the amount of $10,000.00 for Monumentation.
PREPARED BY:
Kimberly Molina, Associate Engineer Date Prepared: February 4, 2009
REVIEWED BY:
Da 'd G. L' irector of Public Works
Attachments:
LETTER OF REQUEST, January 28, 2009
Windmill Estates. LLC
r _
2632 West 237`h St., Ste 201
Torrance, CA 90505
Phone (310) 539-1788
Fax(310)539-4828
City of Diamond Bar January 28, 2009
Public Works/Engineering Dept.
21825 Copley Drive
Diamond Bar, CA 91765
Attn: Kimberly Molina
RE: Exoneration of Bond No. 3SM98404400
Dear Kimberly,
As discussed, verification that all monuments were set for Tract 50314 by the summer of
2002 was forwarded to you from the engineer of record, Hunsaker & Associates. Both
Hunsaker and the undersigned believed that such evidence had been sent years ago, but
apparently the bond guaranteeing the work was never formally exonerated. Please have
the matter calendared for exoneration by the City Council, effective as of the date set
forth by Hunsaker as to completion and full payment of the engineer's fees by the
subdivider.
Sincerely,
Kurt Nelson
Windmill Estates. LLC (formerly Windmill Development, Ltd)
CITY COUNCIL
Agenda # 6.6
Meeting Date: February 17. 2009
AGENDA REPORT
TO: IIonorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g
TITLE: AN AMENDMENT TO THE FO THILL TRANSIT JOINT POWERS
AUTHORITY APPROVING THE CITY OF PASADENA AS A NEW
MEMBER
RECOMMENDATION:
Approve
FISCAL IMPACT:
None.
BACKGROUND / DISCUSSION:
The City of Diamond Bar is a member of the Foothill Transit Joint Powers Authority (JPA). As
a member, Diamond Bar's commuter and local express service is provided by Foothill Transit,
with lines connecting to points throughout the San Gabriel Valley and into the major
employment and cultural centers in the City of Pasadena. Despite this, the City of Pasadena is
not currently a member of the Foothill Transit JPA.
Last year, the Foothill Transit Governing Board voted unanimously to extend an invitation to
Pasadena to join the JPA. The Board believes that Pasadena's membership would provide a
strong ally in the effort to secure state and federal funding for mass transportation improvements
while serving as a connecting piece between the transit systems of the San Fernando Valley and
cities like Glendale and Burbank.
The Governing Board is now asking all member agencies to formally agree to amend the JPA to
include the City of Pasadena as a full member. If approved by the Council, the amendment will
be signed by the Council's appointed liaison to the Foothill Transit Board.
Prepared by:
Q�
Rya cLean, Assistant to the City Manager
,46�
Foothill Transit
WE DRIVE
100 S. Vincent Ave., Ste. 2D0, West Covina, CA 91790.2944
January 30, 2009 ph: 626.967.3147 fax. 626.915' .1143 wv w.foothilltransit.org
The Honorable Ron Everett
Mayor, City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
Dear Mayor Everett, -
The City of Pasadena is a major employment center and popular destination in the San Gabriel Valley. Foothill Transit
operates both commuter express service and local service between the communities who are members of the Foothill
Transit Joint Powers Authority (JPA) and the City of Pasadena. However, the City of Pasadena is not a JPA member.
Interest has been expressed by both the City of Pasadena and the Foothill Transit Governing Board to have Pasadena
join the JPA.
If Pasadena were to join the JPA, the city would have a seat at the policy table and could more effectively provide input
regarding the services that Foothill Transit provides. Foothill Transit would be more closely linked to Pasadena, which
is a gateway to Glendale, Burbank and the San Fernando Valley. Foothill Transit would also gain in political influence
in Sacramento and Washington, D.C. if the city were a member.
At the Foothill Transit Annual Meeting on May 7, the Governing Board unanimously voted to extend an invitation to the
City of Pasadena to join the JPA. In order for Pasadena to accept this invitation, all current member organizations of
Foothill Transit must ratify its addition as a new member. This requires the approval of each city council for the current
member cities and the County of Los Angeles. Prior to formally endorsing the addition of Pasadena to the JPA, the
Governing Board had a letter sent to each member agency. The letter requested each agency's comments regarding
the addition of Pasadena as a member agency as well as the resulting structural changes to the Governing Board. We
received a number of responses and all were positive.
On October 30, the Governing Board unanimously voted to request that all Foothill Transit JPA member organizations
formally approve amending the Foothill Transit JPA Agreement to add the City of Pasadena as a JPA member. This
now requires each member city and the County of Los Angeles to place this item on an upcoming meeting agenda and
approve the new joint powers agreement which will admit Pasadena as a member. Attached is a signature copy of the
amended joint powers agreement (Attachment).
Please return your own signature page with original signatures by the mayor and city clerk or other authorized
representatives. We will provide you with a complete copy after all signatures are received. Your response by
March 31, 2009 would be very much appreciated.
Thank you for your assistance. Should you have any questions, please contact Foothill Transit Executive Director
Doran Barnes at (626) 931-7200 or me.
Sincerely,
Peggy Delach
Executive Board Chair
cc: Carol Herrera
James DeStefano
Executive Board Peggy Delach President, Michael De La Torre vice President, Lola Storing Treasurer; Paula Lantz Member, Roger Chandler Member, Executive Director Doran J. Barnes
Member Cities Arcadia, Azusa, Baldwin Park, Bradbury, Claremont, Covina, Diamond Bar, Duarte, EI Monte, Glendora, Industry, Irwindale,
La Puente, La Verne, Monrovia, Pomona, Sen Dimes, South EI Monte, Temple City, Walnut, West Covina and Los Angeles County
A Public Agency
AGENDA REPORT
Agenda # 6 . 6
Meeting Date: February 17, 2009
CIT
TO: VIA: TITLE:
Honorable Mayor and Members of the City Council James DeStefano, City Man
AN AMENDMENT TO THE FO I) THILL TRANSIT JOINT POWERS AUTHORITY APPROVING THE CITY OF PASADENA AS A NEW
MEMBER
RECOMMENDATION: Approve
FISCAL IMPACT: None.
BACKGROUND / DISCUSSION:
The City of Diamond Bar is a member of the Foothill Transit Joint Powers Authority (JPA). As a member, Diamond Bar's commuter
and local express service is provided by Foothill Transit, with lines connecting to points throughout the San Gabriel Valley and into
the major employment and cultural centers in the City of Pasadena. Despite this, the City of Pasadena is not currently a member of
the Foothill Transit JPA.
Last year, the Foothill Transit Governing Board voted unanimously to extend an invitation to Pasadena to join the JPA. The Board
believes that Pasadena's membership would provide a strong ally in the effort to secure state and federal funding for mass
transportation improvements while serving as a connecting piece between the transit systems of the San Fernando Valley and cities
like Glendale and Burbank.
The Governing Board is now asking all member agencies to formally agree to amend the JPA to include the City of Pasadena as a
full member. If approved by the Council, the amendment will be signed by the Council's appointed liaison to the Foothill Transit
Board.
Prepared by:
Rya cLean, Assistant to the City Manager
January 30, 2009
The Honorable Ron Everett Mayor, City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765
Foothill Transit
WE ID R I -NTE
100 S. Vincent Ave., Ste. 200, West Covina, CA 91790-2944 ph: 626.967.3147 fax. 626.915,.1143 wwwfoothilltransit.org
Dear Mayor Everett,
The City of Pasadena is a major employment center and popular destination in the San Gabriel Valley. Foothill Transit operates both
commuter express service and local service between the communities who are members of the Foothill Transit Joint Powers
Authority (JPA) and the City of Pasadena. However, the City of Pasadena is not a JPA member. Interest has been expressed by both
the City of Pasadena and the Foothill Transit Governing Board to have Pasadena join the JPA.
If Pasadena were to join the JPA, the city would have a seat at the policy table and could more effectively provide input regarding
the services that Foothill Transit provides. Foothill Transit would be more closely linked to Pasadena, which is a gateway to
Glendale, Burbank and the San Fernando Valley. Foothill Transit would also gain in political influence in Sacramento and
Washington, D.C. if the city were a member.
At the Foothill Transit Annual Meeting on May 7, the Governing Board unanimously voted to extend an invitation to the City of
Pasadena to join the JPA. In order for Pasadena to accept this invitation, all current member organizations of Foothill Transit must
ratify its addition as a new member. This requires the approval of each city council for the current member cities and the County of
Los Angeles. Prior to formally endorsing the addition of Pasadena to the JPA, the Governing Board had a letter sent to each member
agency. The letter requested each agency's comments regarding the addition of Pasadena as a member agency as well as the
resulting structural changes to the Governing Board. We received a number of responses and all were positive.
On October 30, the Governing Board unanimously voted to request that all Foothill Transit JPA member organizations formally
approve amending the Foothill Transit JPA Agreement to add the City of Pasadena as a JPA member. This now requires each
member city and the County of Los Angeles to place this item on an upcoming meeting agenda and approve the new joint powers
agreement which will admit Pasadena as a member. Attached is a signature copy of the amended joint powers agreement
(Attachment).
Please return your own signature page with original signatures by the mayor and city clerk or other authorized representatives. We
will provide you with a complete copy after all signatures are received. Your response by March 31, 2009 would be very much
appreciated.
Thank you for your assistance. Should you have any questions, please contact Foothill Transit Executive Director Doran Barnes at
(626) 931-7200 or nne.
Sincerely,
k?" --s<1
Peggy Delach Executive Board Chair
cc: Carol Herrera James DeStefano
Executive Board Peggy Delach President, Michael De La Torre Vice President, Lola Storing Treasurer; Paula Lantz Member; Roger
Chandler Membec Executive Director Doran J. Barnes
Member Cities Arcadia, Azusa, Baldwin Park, Bradbury, Claremont, Covina, Diamond Bar, Duarte, EI Monte, Glendora, Industry,
Irwindale,
La Puente, La Verne, Monrovia, Pomona, San Dimas, South EI Monte, Temple City, Walnut, West Covina and Los Angeles County
A Public Agency
CITY COUNCIL
Agenda # 6.7 (a)
Meeting Date: Februart 17.2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana'q�—p
TITLE: APPROVE CONTRACT AMENNT AMOUNT OF $11,405.00 WITH
NORRIS-REPKE FOR THE 2008-2009 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT FOR
A TOTAL AUTHORIZATION AMOUNT OF $39,795.00.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
In FY 2008-2009 $121,608 of Community Development Block Grant (CDBG) Funds
were allocated to the curb ramp project in the vicinity of Neil Armstrong Elementary
School. To date a total of $86,081 has been encumbered for the design, construction
administration and construction for the project as shown in the table below.
Budget
$121,608.00
Design and Construction Admin w/ Norris -
Re ke
$25,890.00
$95,718.00
Contingency for Norris -Re ke
$2,500.00
$93,218.00
Construction Contract w/ Fonseca Construction
$46,191.00
$47,027.00
Contingency for Fonseca Construction
$11,500.00
$35,527.00
Norris -Re ke Amendment No. 1
$11,405.00
$24,122.00
Fonseca Construction Contract Increase
$24,000.00
$122.00
BACKGROUND/DISCUSSION:
On November 4, 2008, Council approved a contract with Norris-Repke for design and
construction administration services of the 2008-2009 CDBG Curb Ramp Installation
Project in the amount of $25,890 with a contingency of $2,500. The scope of services
included preparation of plans, specifications, engineering estimates and inspection
services.
At the City's request, Norris-Repke submitted a proposal for additional design and
construction administration services. The initial contract approved by Council included
part time inspection services during construction. Due to the City's desire to maintain a
certain level of quality control that is required for this project, staff requested full time
inspection during construction. Additionally, twenty-seven (27) curb ramps were
originally designed for this project with an engineer's estimate of $86,000 for
construction. Since the current responsible contractor's bid came in approximately 54%
below engineer's estimate, the City requested additional ramp design at 7 locations
(approximately 11 curb ramps) within a half mile radius of Neil Armstrong Elementary
School.
Upon Council's approval, the total authorization amount of the Norris-Repke contract
will be $39,795.00.
PREPARED BY:
Kimberly Molina, Associate Engineer
REVIEW BY:
r
David. Li , Director of Public Works
DATE PREPARED:
February 11, 2009
Attachments: Contract Amendment No. 1 for Norris-Repke
Norris-Repke Revised Fee Breakdown Table February 2009
2
AMENDMENT NO. 01
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 01 is made and entered into this 17th day of February 2009,
between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to
as "CITY") and NORRIS-REPKE, INC. (hereinafter referred to as "CONSULTANT").
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide Professional Consulting Services, which the Agreement was
dated November 4, 2008.
(ii.) The CONSULTANT submitted a fee proposal, a full, true and
correct copy of which is attached hereto as Exhibit "A" to provide engineering services
for the design and construction administration services for the 2008-2009
Community Development Block Grant (CDBG) Curb Ramp Project 601070-08.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of Agency in compliance with the
schedule set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City.
Section 2: Each party to this Amendment No. 01 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 01 shall be valid and
binding. Any modification of this Amendment No. 01 shall be effective only if it is in
writing signed by the parties. Total payment to Consultant pursuant to this Agreement
shall not exceed $38,795 dollars."
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 01 as
of the day and year first set forth above:
APPROVED AS TO FORM
in
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye A. Cribbins, City Clerk
DATE:
CONSULTANT:
Norris-Repke
Ron Everett, Mayor
CITY COUNCIL
Agenda # 6.7 (b)
Meeting Date: February 17, 2009
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mange
TITLE: INCREASE CONTRACT BUDGVIN E AMOUNT OF $24,000 WITH
FONSECA CONSTRUCTION, INC. FOR THE 2008-2009 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP
INSTALLATION PROJECT FOR A TOTAL CONTRACT
AUTHORIZATION AMOUNT OF $81,691.00.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
In FY 2008-2009 $121,608 of Community Development Block Grant (CDBG) Funds
were allocated to the curb ramp project in the vicinity of Neil Armstrong Elementary
School. To date a total of $86,081 has been encumbered for the design, construction
administration and construction for the project. Additionally, a contract amendment in
the amount of $11,405.00 was requested for additional design and construction
administration services by Norris-Repke. A total balance of $24,122.00 remains in the
CDBG budget for the Curb Ramp Installation project as shown in the table below.
Budget
$121,608.00
Design and Construction Admin.w/ Norris -Re ke
$25,890.00
$95,718.00
Contingency for Norris-Repke
$2,500.00
$93,218.00
Construction Contract w/ Fonseca Construction
$46,191.00
$47,027.00
Contingency for Fonseca Construction
$11,500.00
$35,527.00
Norris -Re ke Amendment No. 1
$11,405.00
$24,122.00
Fonseca Construction Contract Increase
$24,000.00
$122.00
BACKGROUND/DISCUSSION:
On January 20, 2009, Council approved a contract with Fonseca Construction, Inc, for
the construction of the 2008-2009 CDBG Curb Ramp Installation Project in the amount
of $46,191.00 with a contingency of $11,500.00. The initial project included the removal
and installation of 27 curb ramps within a half -mile radius of Neil Armstrong Elementary
School. Since construction began on February 2, 2009, one change order in the
amount of $9,395.00 has been authorized .for removal and replacement of two cross
gutter spandrels due to displacement by a City tree, removal and replacement of a
substandard cross gutter at the spandrel removal location and the installation of two
surface mounted truncated domes at existing curb ramp locations previously identified
for complete removal and replacement. Additionally, the inspector has indicated that
additional sidewalk removal based on field conditions will be required to properly install
the curb ramps at the 27 project locations.
To maximize the allocated CDBG funds authorized for this project, the design
consultant, Norris-Repke, will be designing additional ramps at 7 locations
(approximately 11 ramps) within the project area. The engineer's estimate for
construction of 11 ramps is approximately $24,000. Additional ramps will be added to
the construction contract by issuance of change orders to be approved by the City
Manager.
Upon Council's approval, the total authorization amount for the Fonseca Construction,
Inc. contract will be $81,691.00.
PREPARED BY: DATE PREPARED:
Kimberly Molina, Associate Engineer February 11, 2009
REVIEW Y:
David':6. Li , Director of Public Works
2
Agenda # — 6.8
Meeting Date: February 17, 2009
CITY COUNCIL AGENDA REPORT
IN�ORPOR���9
�98q
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
TITLE: Approve Amendment No. 2 to the Consulting Services Agreement with
Diana Cho and Associates for Community Development Block Grant
(CDBG) Labor and Contract Compliance services ($21,623) for FY 2008-
09 and ratify the extension of the contract through June 30, 2009
RECOMMENDATION:
Approve
FINANCIAL SUMMARY:
These services are paid for by Community Development Block Grant funds and there
are sufficient funds allocated in the FY 2008-09 budget for this expenditure. There will
be a slight impact on the City's General Fund as $6,500 of the contract amount was
originally budgeted as the CDBG contribution to City staff salaries. However, the
$6,500 can be absorbed in the existing budget so no additional appropriation is
required. The entire expenditure of $21,623 remains within the FY 2008-09 15%
spending cap for CDBG administrative costs.
BACKGROUND:
Each year the City receives Community Development Block Grant funds. These funds
are disbursed by the Federal Housing and Urban Development Department through the
Los Angeles County Community Development Commission. The City uses these funds
for a variety of programs and capital projects.
Due to the significant restrictions on the use of these funds and the numerous
regulations governing the spending and accounting of these funds, it is prudent to utilize
the expertise of a CDBG specialist to monitor the expenditures and complete the
reporting requirements. The Federal government recognizes this and as such
authorizes a portion of the funds to be used for these services.
DISCUSSION
In July 2007 the City entered into a one-year contract with Diana Cho and Associates to
provide CDBG contract compliance and monitoring services to ensure the funds are
spent appropriately. The contract provides for two, one-year extensions for a maximum
contract period of 3 years.
In July 2008, City staff extended the contract based on excellent service to the City and
the continued ability to provide the service at a reasonable cost. By extending the
contract for a second year, the total authorized amount of the contract is $43,308.
The original contract and subsequent amendment no. 1 was for $21,685 which is within
the purchasing authority of the City Manager. However, contract amendment no 2 in
the amount of $21,623 increases the value of the contract beyond the City Manager's
authority and requires Council approval.
PREPARED BY:
�X,,
David Doyle, Asst. C' y Manager
Attachment:
AMENDMENT NO.2 TO THE CONSULTING SERVICES AGREEMENT
WITH DIANA CHO AND ASSOCIATES RELATED TO COMMUNITY
DEVELOPMENT BLOCK GRANT LABOR AND CONTRACT
COMPLIANCE SERVICES
This Amendment to the Consulting Services Agreement is made and entered into
this 17th day of February 2009, between the CITY OF DIAMOND BAR, a Municipal
Corporation (hereinafter referred to as "CITY") and DIANA CHO AND ASSOCIATES
(hereinafter referred to as "CONSULTANT".)
A. Recitals:
(i) The CITY has heretofore entered into an agreement, dated July 1, 2007, with
CONSULTANT to provide planning consulting services (hereinafter referred to as the
"AGREEMENT".)
(ii) The CONSULTANT has requested and CITY has approved to extend the
existing agreement for an additional 12 months effective July 1, 2008
(iii) CONSULTANT will provide additional "as -needed" labor, contract compliance
services, and technical assistance services for the City's Community Development Block
Grant ("CDBG") for FY 2008-09 at a cost not to exceed Twenty -One Thousand Six
Hundred Twenty -Three dollars ($21,623.00.)
(iv) It is in the City's best interest to extend the AGREEMENT for the services in
order to ensure consistency and continuity of the services already being provided by
CONSULTANT.
NOW THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1:
Paragraph No. 3 of the AGREEMENT is hereby amended to read as follows:
73. Compensation and Method of Payment. City agrees to compensate
Consultant, and Consultant agrees to accept in full satisfaction for the services
provided for hereunder, fees on a time and material basis at the rates set forth in
the original Consulting Services Agreement, but in no event to exceed FORTY
THREE THOUSAND THREE HUNDRED EIGHT DOLLARS ($43.308.00), which
fees include all labor, materials, printing and other costs incurred in connection
with the project. "
Section 2:
Each party to this Amendment acknowledges that no representation by any party,
which is not embodied herein, or any other agreement, statement, or promise not
contained in this Amendment shall be valid and binding. Any modification of this
Amendment shall be effective only if it is in writing signed by the parties.
Section 3:
All other terms and conditions of the AGREEMENT shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1
as of the day and year first set forth above:
City Of Diamond Bar Diana Cho And Associates
BY:
James DeStefano, City Manager
City Manager
Approved As To Form:
City Clerk
2
Diana Cho, Principal
City Attorney
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
Agenda # 6.9 ( a )
Meeting Date: February 17, 2009
AGENDA REPORT
TITLE: Authorize the City Manager to approve Contract Amendment No. 2 with Municipal
Software Corporation (MSC)
IK0li•LyiLQ1J_ i[91►F
Approve
FINANCIAL IMPLICATION:
The attached contract amendment specifies a $3,000 reduction to the City's annual maintenance
costs for the first year. In addition, MSC will provide the City with a minimum of $77,000 for project
management costs. Project management services are provided by Go Live Technologies and these
funds are sufficient for all project management costs through project completion. A contract
amendment for Go Live Technologies is a separate item on tonight's agenda.
BACKGROUND:
On October 3, 2006 The City Council authorized the City Manger to execute an agreement with
Municipal Software Corporation in an amount not to exceed $275,000 for the purchase and
installation of the CityView suite of software applications. These applications include business
license, cashiering, online planning, permitting and inspections. In addition the software application
provides for an interface with the City's Geographical Information System (GIS), financial system and
records management system.
The project was originally estimated to be completed in May 2008. In late 2007 it was clear that MSC
was not going to meet the original project timeline and requested an extension of time. The City,
through a contract amendment approved by the Council in January 2008, granted a time extension in
exchange for a $32,000 reduction in the purchase price of the product. The completion timeline was
pushed out to December 2008. The reduction in purchase price was designed to mitigate the
additional out-of-pocket expenditures of the City related to the revised timeline. In addition, financial
penalties were put in place should MSC fail to meet the new deadline of December 2008.
DISCUSSION:
In late 2008 it became clear that MSC was once again going to fail to meet its contractual obligated
deadline. At that time, City staff carefully weighed the cost/benefit of abandoning the project and
recouping the City's costs to date. City staff decided it was not beneficial to the City to abandon the
project and it was in our best interest to negotiate another time extension. The result of these
negotiations is Contract Amendment No. 2 which provides the City with assurances that it will not
experience any additional costs related to the extended timeline and that the final product will be
tailored to the City's needs.
The following negotiated items are included in the second amendment to the MSC:
• MSC will provide the City with $77,000 to pay for our outside project management costs
through the revised project deadline of Dec 2009. Additional funds are required if the project
extends beyond the December 2009 date or if through the course of the next few months
additional project management services are required.
• MSC will provide, at no cost, their "Appbuilder" tool which will allow the City to manage the
product, create additional report templates, etc. This was not included in the original purchase.
• MSC will provide, at no cost, integration into the City's records management system to provide
easy access to all property records associated with a permit. This work was not part of the
original project scope.
• MSG will provide the City, at no cost, 5 additional days of their staff conducting onsite business
automation review. MSC will also provide 10 days of post review configuration work to
implement the recommended automation steps.
• MSC will provide the City with Web Portal (website) customization based on our direction to
ensure the City has a far superior Web Portal than MSC is currently contractually obligated to
provide.
There are additional items included in the amendment but the above items represent the major
components.
We fully expect, and MSC has committed that, they will finish the project including all of the items
above within the new timeline. However, if they fail to meet all or some of the components of the
project, financial penalties will be assessed and City staff will recommend commencing legal action
against MSC to recover our damages and enforce the terms of the contract.
Prepared by:
Ken Desforges, Director Information Systems
Attachment:
SECOND AMENDMENT TO PURCHASE AND LICENSE AGREEMENT
2
SECOND AMENDMENT TO PURCHASE AND LICENSE AGREEMENT
THIS SECOND AMENDMENT TO PURCHASE AND LICENSE AGREEMENT ("Second
Amendment") is made and entered into this day of February, 2009 by and between the City of
Diamond Bar, a municipal corporation of the State of California ("City") and Municipal Software
Corporation ("MSC"), a wholly owned division of N. Harris Computer Systems ("Vendor"), a
, hereinafter together occasionally referred to as "the parties."
RECITALS
A. In October 2006 the City entered into a contract with Municipal Software Corporation to
purchase and install the CityView suite of computer software applications. The implementation of
these applications was designed to improve interdepartmental communication and efficiency, provide
enhanced customer service, and capture institutional knowledge in an enterprise database.
B. In order to manage the project and minimize the risks associated with implementation, the
project was contractually separated into the following three (3) distinct phases:
• Phase I - Conversion and importing of data from the GIS System in to the MSC Property
module.
• Phase II — Business Licensing and Cashiering modules.
• Phase III - Planning, Code Enforcement, Permits & Inspections modules, and public
internet access.
C. It was estimated that the entire project would be completed in 22 months. In order to
effectively and efficiently implement the project, the City independently secured the services of an
outside Project Manager at a cost of approximately $9,000 per month.
D. Phase I was completed on time. However, Phase II and Phase III experienced extensive
delays. As a result of these delays, the City and MSC entered into the First Amendment to Software
Services Agreement ("First Amendment") in January 2008 to compensate the City for the additional
costs incurred to date, to provide a revised timeline for the completion of Phase I I and I II, and to
establish financial penalties in the form of liquidated damages in the event that Phase III milestones
were not achieved in a timely manner.
E. As of December 8, 2008 Phase II and Phase III had not been completed, which resulted in a
number of outstanding issues, costs, penalties and other issues that required resolution prior to the
completion of the project.
F. In order to address outstanding issues and develop another revised timeline for project
completion, City staff and MSC representatives met on January 12 and 13, 2009. At the conclusion
of the good faith negotiations the parties agreed to the terms of this Second Amendment to govern
completion of the project.
NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:
Liquidated Damages
1.1 Per the First Amendment, Liquidated Damages began to accrue on 9/8/2008 and as of
12/8/2008 totaled $36,500.
1.2 The parties agree that MSC shall provide City with the following service and products,
valued in excess of $36,500, in lieu of a cash payment for accrued Liquidated Damages
through 12/8/2008:
a.) MSC shall, at its expense provide the "Application Builder' Toolkit - including 1
week of onsite consulting & consultant travel costs.
b.) MSC shall, at its expense provide Fortis (Document Management) integration.
c.) MSC shall, at its expense complete the change orders attached hereto as
Attachment CO -1 and incorporated herein by reference.
d.) MSC shall, at its expense provide additional post "go -live" configuration and
automation customization services including:
• 1 week of on-site business automation review
Travel cost for the above
2 weeks of post review configuration (remote).
e.) MSC shall, at its expense upgrade the Web Portal technology to dotNet
framework 3.5 and will work with the City on improving and expanding the
functionality of the solution. The Web Portal will at a minimum include: a web
based application with a graphical interface that includes the use of the City's
standard cascading style sheet (CSS), and provides a logical and simple
navigation using the fewest number of user interactions and screen changes
necessary to accomplish the task, within a highly secure environment that meets
PCI compliance standards.
f.) The WebPortal Annual Service Maintenance ("ASM") costs will be reduced by
$3,000. It is assumed that this reduction will occur in the first year that annual
WebPortal maintenance costs are applicable. If, however, the first year
WebPortal ASM costs are less than $3,000, the remaining credit balance will be
applied to the following year's ASM costs.
1.3 Failure to complete or provide any of the items or services set forth in paragraph 1.2 will
result in reinstatement of the liquidated damages of $36,500 for the period 9/8/2008 to
12/08/2008.
4
2. Project Management Cost Recovery for Extended Proiect Timeline
The parties further agree that the City shall not incur any additional project management costs
resulting from the revised timeline for project completion. To ensure the City does not incur
additional costs, MSC will pay $77,000 to City within 30 days of executing this Second
Amendment. These funds will be used to pay for contract project management services from
12/8/2008 until 12/15/2009, the estimated completion date provided by MSC. The parties
understand and agree that the sum of $77,000 is estimated to be sufficient to reimburse the
City its project management costs based on MSC's representation that there will be several
months of research and development on the CityView software application and that during
these months there will be minimal project management services required. However, the
parties further mutually understand and agree that should the actual hours of project
management services exceed the estimate, MSC will provide the additional funds necessary to
fully reimburse the City its project management costs at the request of the City.
To that end, if the fund balance of $77,000 is depleted to less than $21,000 on or before
September 15, 2009 or if Phase III "Go Live" does not occur on or before September 15, 2009,
MSC will pay an additional $21,000 within 30 days of written notice from City. Should project
completion not be reached by 12/15/2009 MSC will pay an additional $7,000 per month, to
avoid assessment of liquidated damages. In the event the requested deposit is not made,
liquidated damages shall again accrue, at the rate of $800 per day — the rate in affect on
12/9/2008. These liquidated damages will be deducted from the project "Hold Back" per the
Agreement.
A monthly accounting of the utilization of these payments shall be provided to MSC on or
before the 15th of the month. At the conclusion of the project and after all project management
service invoices have been paid, any and all unused funds, exclusive of any liquidated
damages imposed after 12/16/09, shall be returned to MSC.
Payment by MSC of City's project management costs as provided for in this paragraph is in
lieu of an assessment of liquidated damages for the period of 12/8/2008 through 1211512009.
3. Functional Requirements Removal and Compensation
MSC agrees to provide an $18,000 credit for additional future products and/or services (Annual
Maintenance excluded.) as compensation for functional requirements removals and
modifications as listed in Attachment FR -1 attached hereto and incorporated herein by
reference.
4. Additional Holdback
The Phase 2 payment of $24,452 will be reduced by $4,452 and that amount will be added to
the prior "holdback" amount of $37,500.
The Phase 3 completion payment of $47,263 will be reduced by $23,631. and that amount will
be added to the prior holdback amount of $37,500 plus the $4,452 above, for total a "holdback"
of $65,583.
5. Phase 2 Completion
The Web portal related functional requirements in Phase II will be moved to Phase III.
MSC will complete Phase II on or before 2/17/2009.
Upon completion, Diamond Bar will issue a Phase II letter of acceptance.
6. Annual Service Maintenance (ASM) Payment.
ASM for Property, Business Licensing, and Cashiering modules is payable 30 days from the
date of the Phase II acceptance letter and upon receipt of an invoice from MSC.
ASM for Permit and Inspections, Code Enforcement and Planning, is payable 30 days after the
Project's Completion letter and upon receipt of an invoice from MSC.
7. Reduction in ASM (Annual Maintenance)
The City's ASM cost will be reduced by $4,500 annually in exchange for MSC no longer being
obligated to provide complementary conference attendance as originally provided for in the
Agreement
8. Access to Source Code.
8.1 (Software Source Code Release)
The parties agree to amend the following sentence in Section VII, sub -section F -
SUSPENSION OR TERMINATION OF ANNUAL SOFTWARE MAINTENANCE (ASM)
AGREEMENT, of the Agreement, as shown by strike -out as follows: "Should VENDOR
discontinue providing Software upgrades CITY.may immediately terminate ASM.
8.2 (Escrow Notice and Reimbursement change)
The parties agree to add the following sentence to Section VII, Sub -Section E -ACCESS
TO PROGRAM SOURCE CODE of the Agreement.
u..
M
Add.
"If the CITY provides 4 weeks written notice of the request to audit, and the audit
determines that the Source Code is not up to date, the VENDOR will reimburse the
CITY'S audit expenses."
9. Authority.
MSC warrants and represents that the person signing on its behalf is authorized to commit and
bind MSC and Vendor to the terms hereof.
Except as provided above, the PURCHASE AND LICENSE AGREEMENT, as amended by the First
Amendment, is in all other respects affirmed and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this SECOND AMENDMENT TO
PURCHASE AND LICENSE AGREEMENT on the date and year first written above.
CITY OF DIAMOND BAR
In
James DeStefano
City Manager
Municipal Software/N. Harris Computer Systems
in
Dennis Asbury
Executive Vice President
APPROVED AS TO FORM
City Attorney
Attachments:
CO -1 (Change orders)
FR -1 (Functional Requirements changes)
Date
Date
AIGMi
Ref
Description
F
Estimate
12290-60
Add additional application types not defined in Data
$ 1,305
Collection, assuming no additional application types will
need to be defined, no conversion of historical data
required, assuming no workflow changes
Ref #
Description
Estimate
12290-61
Add additional Zone use description not defined in Data
$ 435
Collection, assuming no additional application types will
need to be defined, assuming no workflow changes
Ref # Description
Estimate
12290-58
Add additional contact types not defined in Data
Collection, assuming no additional contact types will
need to be defined, no conversion of historical data
required, assuming no workflow changes
$ 435
Ref # Description FES-
stimate
SR 4620 Adding additional fields to Cashiering Receipt ( $ 870
FR -1
1. After the addition of time, both MSC and the City are better able to translate the needs of the City into the
framework of the CityView Application. The City has benefited from the experience of using some modules of the product,
which allows us to more accurately define our business processes and the needed automation. The following Functional
Requirements will are modified as indicated under FR Modification.
mSubsystem Short Description Description ber
F
Modification
F--
7
BUILDING
Archive current permits to history
When a permit is completed, move it to history so
To Be
PERMITS
current permits do not interfere with performance.
REMOVED as
part of
Amendment
#2
26
BUILDING
Generates permit number
upon receipt of fees.
To Be
PERMITS
REMOVED as
part of
Amendment
#2
FR -1 1
46
BUILDING
Multi-level menu interface
Provides access to all inquiry screens through one
To Be
PERMITS
menu option. Functionally structured menu system
REMOVED as
with expert mode to bypass all menus if necessary.
part Of
Amendment
#2
62
BUILDING
Retain permit information
Capable of retaining permit information without fee
TO Be
PERMITS
payment or generation of receipt until such time as
REMOVED as
the applicant can return with payment. Need to
'transaction'
part of
generate a (temporary) record without
actual permit number assignment. Further enable
Amendment
#2
74
CODE
Archive closed cases
Need to archive closed cases but have history
TO Be
ENFORCEMENT
available on individual properties or owners. New
REMOVED as
cases need to identify if there is a previous history.
part Of
Amendment
#2
FR -1
75
CODE
Building condemnation process
Owner notification coordination, tracking of the
To Be
ENFORCEMENT
eviction process, and coordination with the County
REMOVED as
Sheriffs office.
part of
Amendment
#2
93
CODE
Tabular data manipulation
Including address matching, statistical analysis,
To Be
ENFORCEMENT
storage, and report generation.
REMOVED as
part of
Amendment
#2
FR -1
101
COMPUTER
ASSISTED PLAN
CHECKING
Change of Occupancy
Allows for change of occupancy for permits or
applications at any level.
To Be
REMOVED as
part of
Amendment
#2
19 -
COMPUTER
ASSISTED PLAN
CHECKING
Forecast revenue
Ability to forecast revenue from several different
fund sources and allocate projects to multiple
funding sources.
To Be
REMOVED as
part of
Amendment
#2
135
COMPUTER
Relocation Permits
Supports relocation or redirecting permits.
To Be
ASSISTED PLAN
REMOVED as
CHECKING
part ofAmendment
#2
Supports Landscape Plan Checking
Supports Landscaping as one type of
To Be
138
COMPUTER
application/permit and treats it like other
REMOVED as
ASSISTED PLAN
application/permits for construction.
part of
CHECKING
Amendment
#2
COMPUTER
Word Processing interface
Ability to download names address, etc to PC-based
To Be
146
ASSISTED PLAN
word processors used by City.
REMOVED as
CHECKING
part ofAmendment
#2
FRA
150
DEVELOPMENT
REVIEW/TRACKING
Archive & retrieve completed projects
To Be
REMOVED as
part of
Amendment
#2
154
DEVELOPMENT
Customized reports
indicating development opportunities and
Removed the
REVIEW/TRACKING
constraints associated with speck projects
word
proposed by potential developers or builders.
"graphics"
from this
requirement.
157
DEVELOPMENT
Development status reports and logo
Removed the
REVIEW/TRACKING
word "logo"
from this
requirement.
FR -1
167
DEVELOPMENT
REVIEW/TRACKING
Interface with City's word processing
Ability to interface with City's word Processing
system for generation of mailing labels and letters.
To Be
REMOVED as
part of
Amendment
#2
179
DEVELOPMENT
Monthly residential non -tract project
To Be
REVIEW(TRACKING
status report
REMOVED as
part of
Amendment
#2 -
182
DEVELOPMENT
Permit application documents
To Be
REVIEW/TRACKING
REMOVED as
part of
Amendment
#2
183
DEVELOPMENT
Permit status & activity reports
Removed
REVIEWITRACKING
reference to
the word "with
graphics"
204
DEVELOPMENT
Track street names within the City.
To Be
REVIEWITRACKING
REMOVED as
part of
Amendment
#2
FR -1
205 DEVELOPMENT
REVIEW/TRACKING
I
222
FRA
GRANT
MANAGEMENT
To Be
REMOVED as
part of
amendment
#2
Tracking of review status info on both a project
To Be
basis and City-wide basis for trend analysis. Time
REMOVED as
series data or historical development records can
P art of
be used to anticipate and plan for development
trends and can provide the basis for development
Amendment
pol
#2
To Be
REMOVED as
part of
amendment
#2
223
GRANT
Historical activity maps and reports
To Be
MANAGEMENT
REMOVED as
part of
amendment
#2
224
GRANT
Monitor & maintain records
related to project activities and status.
To Be
MANAGEMENT
REMOVED as
part of
amendment
#2
FR -1
225
GRANT
Potential project/program
site maps & reports.
To Be
MANAGEMENT
REMOVED as
part of
amendment
#2
292
CASHERING
Data export capability
Data export to MS Excel, PDF, Html, RTF,
Txr
Removed the
reference to
MS Access
299
CODE
Archive closed cases
Need to archive closed cases but have history
To be REMOVE
ENFORCEMENT
available on individual properties or owners. New
as part of
cases need to identify if there is a previous history.
Amendment #2
320
CODE
Building condemnation process
Owner notification coordination, tracking of the
To be REMOVE
ENFORCEMENT
eviction process, and coordination with the County
as part of
Sheriffs office.
Amendment #2
322
BUSINESS
Ability to calculate tax amount
Ability to calculate tax amount using flat rate table.
REMOVED as
LICENSE
part of
Amendment
#1
FR -1
344
BUSINESS
Calculate & bill the business license
The ability to calculate and bill the business license
REMOVED as
LICENSE
for: flexible billing cycles, flat rate, gross revenue,
part of
rate table, penalty and interest, and user defined
criteria.
Amendment
#1
366
BUSINESS
Multiple Billing Rates
Ability to bill business at up to ten different business
REMOVED as
LICENSE
rates.
part of
Amendment
#1
369
BUSINESS
Multiple Business sites
Ability to handle businesses with multiple locations
REMOVED as
LICENSE
within city. Ability to group bill and send separate
part of
license to each location.
Amendment
#1
371 BUSINESS
Multiple Penalty Rates
Ability to vary the percentage of penalty charged on
REMOVED as
LICENSE
past due business licenses; ie. 1 % penalty for first
p art of
month past due, 2% penalty for 2nd month, etc.
Amendment
#1
374 BUSINESS
Partial Payment Plans
t
i
Ability to handle partial payment plans, ie. Quarterly
REMOVED as
LICENSE
billings to businesses.
part of
Amendment
#1
FR -1
10
375
BUSINESS
Print Business License Tax Receipts for
REMOVEDas
LICENSE
all payments
part of
Amendment
#1
37$
BUSINESS
Printing Duplicate License
Ability to print duplicate business licenses.
LICENSE
Removed
reference to
"duplicate or
reprint"
420
BUILDING
Multi-level menu interface
Provides access to all inquiry screens through one
To be REMOVE
PERMITS
menu option. Functionally structured menu system
as part of
i
with expert mode to bypass all menus if necessary.
Amendment #2
435
BUILDING
Retain permit information
Capable of retaining permit information withoutfee
To be REMOVE
PERMITS
payment or generation of receipt until such time as
as part of
the applicant can return with payment. Need to
Amendment #2
generate a 'transaction' (temporary) record without
actual permit number assignment. Further enable
i
J
FR -1 11
2. There are a substantial number of Functional Requirements that are for "reporting" or "ad-hoc reporting". MSC
will meet these requirements by providing the following:
i. Providing Named or Standard Reports — as available
ii. Creation of Ad Hoc Templates
iii. Delivery of Application Builder
iv. Training on Application Builder
3. Security & Auditing are absolutely critical to the acceptance of the application by the City. MSC will meet these
requirements by providing the following:
i. Existing security sub -system
ii. Creation of a modifiable comments field for the auditing log
FR -1 12
iii. Creating of "rules" to automatically record auditable events from a triggering event
iv. Delivery of Application Builder
v. Training on Application Builder
4. The City's ability to maintain the applications is crucial to the City. And, MSC will meet this requirement by
providing the following:
i. Delivery of Application Builder
ii. Training on Application Builder
5. MSC represents that they can meet the GIS integration functional requirements by using CityView's embedded
GIS Viewer technology. In the interest of timely completion, while providing the required functional
requirements in the purchase license agreement, that is acceptable to the City
6. MSC will integrate to the Westbrook Technologies, Fortis document management solution, to meet the
document management integration requirements. The Purchase and License agreement Section 1 Definition of
Terms — "Custom Integration Software" and "Licensed Applications Software" are modified to include Fortis
integration.
7. Exhibit B to the Purchase and License agreement is modified to include Fortis Integration and AppBuilder.
FR -1 13
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # ti _ 9 ( h)
Meeting Date: February 17, 2009
AGENDA REPORT
VIA: James DeStefano, City Manager
TITLE: Authorize the City Manager to approve Contract Amendment No. 2 with Go Live
Technologies extending the duration of the contract at no cost to the City
RECOMMENDATION:
Approve
FINANCIAL IMPLICATION:
There is no additional financial implication to the City as all additional costs associated with this
contract amendment shall be borne by Municipal Software Corporation (MSC).
BACKGROUND:
In October 2006 the City entered into a two-year contract with Go Live Technologies for an amount
not to exceed $193,500 for project management services associated with the implementation of the
CityView suite of software applications. In 2008 the City Council authorized a contract amendment in
the amount of $31,500 for a total contract authorization of $225,000 and extended the contract for an
additional year.
This contract amendment was required due to delays by MSC in the delivery of the CityView project.
The cost of the contract amendment ($31,500) was offset by a reduction in the purchase amount of
the City View application to ensure the City did not experience any additional out of pocket expenses.
DISCUSSION:
The City recently concluded negotiations with MSC to extend the completion date of the CityView
project to December 2009. A separate item on tonight's agenda authorizes the City Manager to
approve the contract amendment resulting from these negotiations. Included within the negotiated
items is a requirement that MSC provide the City with $77,000 for additional project management
services to see the project through to completion.
The attached contract amendment for Go Live Technologies allows the City to utilize these funds to
continue to receive project management services and to eliminate a completion date for project
management services. In the event the project exceeds the Dec 2009 or if additional project
management services are required, MSC is obligated to provide the necessary funds. Therefore, the
City is not experiencing any additional costs for the project deadline extension.
Attachment
Contract Amendment No. 2 with Go Live Technologies
2
AMENDMENT NO. 2 TO THE CITY'S CONSULTING SERVICES
AGREEMENT WITH GO LIVE TECHNOLOGY, INC.
This Amendment No. 2 to the City's Consulting Services Agreement is made and
entered into this Day of February, 2009, between the City of Diamond Bar, a
Municipal Corporation (hereinafter referred to as "City") and Go Live Technology, Inc.
(hereinafter referred to as "Consultant".)
A. Recitals:
(i) The City has heretofore entered into an agreement, dated September 29,
2006, and subsequently amended by Amendment No.1 on 2/5/2008, with Consultant to
provide consulting services for Project Management Services for the implementation of
Municipal Software Corporation's CityView product (hereinafter referred to as the
"Agreement".)
(ii) The project implementation will now conclude in December 2009, instead
of June 2008.
(iii) It is in the City's best interest to extend the Agreement in order to ensure
consistency and continuity of the services already being provided by Consultant.
NOW THEREFORE, it is agreed by and between City and Consultant that the following
sections are hereby amended to read as follows:
112. Term of Agreement. This contract shall take effect immediately upon
execution by both parties, however no work may commence prior to Consultant
completion of responsibilities under section 9. Insurance and shall continue until
completion of the project"
113. Compensation. City agrees to compensate Consultant for each service
Consultant performs to the satisfaction of the City in compliance with the
schedule set forth in Exhibit "A" Payment will be made only after submission of
proper invoices in the form specified by City.
Ag FeeMeRt oh -All RGt A-XGee ) $225,0=
Each party to this Amendment No. 2 acknowledges that no representation by any party,
which is not embodied herein, or any other agreement, statement, or promise not
contained in this Amendment No. 2 shall be valid and binding. Any modification of this
Amendment No. 2 shall be effective only if it is in writing signed by the parties.
All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment
No. 2 as of the day and year first set forth above:
Consultant:
Go Live Technology, Inc.
Richard Chenette, Consultant
Approved As To Form:
City Attorney
2
City of Diamond Bar
James DeStefano, City Manager
Attest:
City Clerk
Exhibit "A"
Consultant: Go Live Technology, Inc.
Vendor: Municipal Software Corporation
City: City of Diamond Bar
Scope:
Provide project management services for installation and implementation of the
Municipal Software corporations CityView PreBuilt Solution purchased by the
City of Diamond Bar. This will include integration with the ESRI GIS system, the
Pentamation Financial system, and integration with the Verisign Payflow link
software.
Consultant will provide the following services:
Project Management and Implementation Management services —
including written weekly reports
2. Contract Management services - to monitor and report on vendor
contract compliance
3. Attend all Vendor provided training sessions
4. Attend all project meetings with City staff and Vendor
5. At the request of the City — Consultant will perform an audit of the
vendor Software Escrow
6. At the request of the City — Consultant will attend Vendors user
conference(s) or other business function(s) as the City's representative
7. Consultant agrees to travel as needed, where needed, and when
needed, in order to provide these services
8. Consultant will provide these services as needed by the City until
project completion, currently expected to be 12/15/2009
9. The Consultant will provide the following individual, Richard Chenette,
to act in the capacity of a project manager.
Compensation:
1. Hourly rate is $75.00 per hour and includes on-site & off-site work, and
out of town travel time, not to exceed 8 billable hours in any 24hr
period.
2. City agrees to compensate consultant for each service which
Consultant performs to the satisfaction of the City. Payment will be
made only after submission of proper invoices in the form specified by
the City.
Agenda # _3
Meeting Date: February 17, 2009
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Member f the City Council
FROM: James DeStefano, City Man
TITLE: Resolution No. 2009 -XX approving iscal Year 2008-2009 Budget Amendment
RECOMMENDATION:
Approve
BACKGROUND:
The City Council adopted Resolution #2008-17 on June 3, 2008 approving the FY08-09 Municipal
Budget. The City Council has approved additional appropriations as they have occurred throughout
the year It is City policy for staff and the City Council to periodically review the annual budget and
make adjustment as deemed necessary.
DISCUSSION:
The City's current adopted General Fund Budget for FY08-09 shows anticipated resources of
$21,426,201. It is recommended that the resource estimate be decreased by $1,768,450 to
$19,657,751. The current approved General Fund appropriations budget equals $20,341,118. It is
recommended that this budget be decreased by $943,940 to $19,397,178. In addition the use of fund
balance reserves for the CIP program is recommended to be reduced by $198,520. These
recommended changes in the General Fund estimated resources and appropriations will result in an
estimated $29,313,428 in General Fund unreserved fund balance at the end of the fiscal year.
Current Budget
Amendment
Adjusted Budget
Resources
Annual Revenue
$21,066,275
($1,558,450)
$19,507,825
Use of Fund Balance Reserve
359,926
(210,000)
149,926
Total Resources
$21,426,201
($1,768,450)
$19,657,751
Total Appropriations
20,341,118
(943,940)
19,397,178
Impact to Fund Balance
$1,085,083
($824,510)
$260,573
Unreserved Fund Balance @ Beg of FY
$32,925,528
$32,925,528
Less Prior Year Encumbrances C/O
(2,796,659)
(2,796,659)
Less Uses of Unreserved Fund Bal
(1,484,534)
408,520
(1,076,014)
Estimated Unreserved Fund Bal @ End of FY
$29,729,418
($415,990)
$29,313,428
General Fund Revenues:
When the FY08-09 Budget was adopted careful consideration went into the preparation of the
revenue estimates. The state of the economy is of major concern to the City of Diamond Bar. In
preparation for the mid year budget review, staff spent a considerable amount of time examining the
City's revenues to ensure valid revenue estimates in this time of economic uncertainty.
• Property Taxes — Although property values have decreased and foreclosures are on the rise,
the City has traditionally made conservative annual property tax revenue estimates. This
fiscal year's receipts appear to be in line with the current estimate therefore there is no
change to this estimate.
Other Taxes — Included in the other taxes category are Sales Tax, Transient Occupancy Tax,
Property Transfer Tax and Franchise Tax. Although sales are down significantly the City's
sales tax projections for the current year appear to be accurate. It is however anticipated that
next fiscal year sales tax revenue will be down $500,000 primarily due to lower fuel prices.
This will be built into the FY09-10 budget. Due to the poor economy, a reduction of $100,000
is being made to the estimate for Transient Occupancy Tax.
Current Service Charges — This category includes various development related fees which
have been hit hard by the economy. As a result the revenue estimates for this category has
been reduced by $321,420.
• Use of Money and Property — When the budget was completed and adopted the City had a
piece of property near Summitridge Park in escrow. Since that time the sale of the property
has been canceled and as a result the related revenue of $1.2 million has been removed from
the budget.
The changes in revenue estimates are outlined in Exhibit A.
General Fund Appropriations:
When the budget was adopted in June, 2008 the General Fund appropriations equaled $20,331,400
($19,256,792 plus $1,074,608) including the transfer for the Capital Improvement Program. Prior to
this budget amendment the City Council had authorized additional appropriations of $1,134,326
($1,084,326 plus $50,000) for a total of $21,465,726. These additional appropriations consisted of:
Description Amount
Reinstatement of a sworn law enforcement position 148,000.00
Purchase of park property on Washington Street 380,000.00
WVUSD HUD pass through grant. 247,500.00
Balance of ACE agreement for rehab of Windwood Dr 50,000.00
Contract for Solid Waste franchise negotiations 150,000.00
Landscape maintenance contract increase (Excel) 5,000.00
Contract amendment for WVUSD property plan 28,826.00
Special legal services with Sheppard, Mullin, Richter 125,000.00
$1,134,326.00
2
Since the beginning of the fiscal year, the State has been in turmoil due to the lack of an adopted
budget. This has placed a huge uncertainty on the City as it strives to have a balanced budget
without compromising services to its residents. To combat any resulting losses in revenue, City
management has instituted cost savings measures including the freezing of several positions. The
mid year budget amendment formalizes these efforts.
The following are the highlights of the changes in the General Fund appropriations:
• City Council — This budget has been reduced by $5,000, due to less than anticipated
conference and meeting expenditures.
• City Manager/City Clerk — This budget has been reduced by $13,000, due to lower than
anticipated expenditures in the advertising and elections line items.
• Finance — This budget has been reduced by $28,890 which is a result of a frozen part time
position. The professional services budget has been increased to accommodate the cost of
the GASB 45 (OPEB) — actuarial study.
• Human Resources — This budget has been reduced by $14,000. Savings are recognized in
several line items.
• Information Technology — This budget has been reduced by $85,000. There are reductions in
several line items. $44,000 has been reduced from the Computer Maintenance line item due
to maintenance contracts not being required on two systems still under implementation. Since
fewer than anticipated GIS services are necessary, the professional services line item is being
reduced $25,000.
• General Government — This budget has been reduced by $87,000. A portion of this savings is
due to lower than anticipated bond interest rates and letter of credit fees.
• Public Information — The Public Information budget has been reduced by $30,000 which is
primarily due to the downturn in the economy resulting in fewer special projects. The division
has been participating in more City functions resulting in an increase in overtime wages.
• Economic Development — This budget has been reduced by $210,000 as a direct result of the
economic conditions. When the budget was adopted it was anticipated that the City would
work with property owners to create specific plans for the K -Mart and Market World areas. In
the current economic climate it isn't advisable to proceed with these plans.
• Law Enforcement — The $50,000 reduction in this budget is due to the contract savings
experienced as a result of the absence of the traffic sergeant for several months.
• Community Development — This budget has been reduced by $82,800 primarily due to
changes in staffing. The Planning Manager position has been frozen since September and
the Associate Planner position has been under filled. by a Permit Technician position. Some of
these savings have been offset by the hiring of a contract planner. These changes have
resulted in a net savings of $23,400 without affecting customer service. The Professional
3
Services — General Plan line item has been reduced by $40,000 since only Development
Code Amendments will be done this year. Other line items have been reduced based on
actual and anticipated expenditures through the balance of the year.
• Building and Safety — The Building and Safety budget has been reduced due to the economic
downturn. This reduction is offset by a similar reduction in the Building and Safety revenue
expectations.
• Neighborhood Improvement —This budget has been reduced by $15,850 which is due to the
freezing of a Neighborhood Improvement Officer (NIO) position in November. Some of the
savings have been offset by the use of a contract NIO to supplement code enforcement
activities.
• Community Services Admin — This budget has been reduced by $21,550 which is due to the
freezing of a Senior Office Specialist position in December. This position has been
temporarily filled with a contract worker, the cost of which has been included in the budget
amendment.
• Diamond Bar Center — The Diamond Bar Center's budget has been decreased by $122,000
without negatively affecting the operation of the Center. This year's budget included a
Community Services — Coordinator position to provide additional coverage at the Center. This
position has been frozen all year resulting in a huge savings. This has been partially offset by
an increase in part time wages. The Maintenance of Grounds and Buildings line item has
been significantly reduced due better management and use of employees to accomplish tasks
previously contracted for. There are cost savings in other line items as well.
An item which hasn't been included at this time is the painting of the five year old Diamond
Bar Center's exterior redwood. Since the location of the redwood is difficult to reach,
specialized equipment will be necessary to complete the task. Staff is currently verifying an
earlier estimate of $84,000 and the issue will be addressed in the near future with a request for
appropriation.
• Park Operations - This budget has been reduced by $22,000 as a result of cost savings
measures.
• Recreation — This budget has been reduced by $71,600. Once again most of the savings is
due to the freezing of a position. The adopted budget includes a Recreation Superintendent
position for 9 months. This position has been frozen resulting in savings of $93,250. An error
in the calculation of part time wages for the field attendants in the original budget has been
corrected. It was anticipated that there would be an increase in the rental rates charged by
the school districts for facilities when the budget was adopted. This increase hasn't occurred
and therefore the budget for rental of real property has been decreased accordingly.
• Public Works Admin — Although this budget has only been reduced by $2,000, there are major
changes between two line items. The utilities line item has been increased by $30,000 which
reflects a more realistic estimate of expenditures. The utilities budgeted here are the electrical
charges for the City's traffic signals and street lights. Staff is currently working with Southern
4
California Edison on cost containment. The inspection contract services line item has been
reduced by $30,000 due to the down turn in the economy and is offset by a similar reduction in
inspection fee revenue.
• Engineering — Contract plan checking services budget has been decreased by $25,000 as a
result of the economy and is also offset by a similar reduction in plan checking fee revenue.
• Road Maintenance — This budget has been reduced by $25,000 with changes in several line
items. Some of the services previously contract will now be performed by the City's staff
therefore the Engineering Professional Services line item will be decreased by $30,000.
Funds from this line item along with funds from the contract service road maintenance and
right of way maintenance line items are being transferred to the traffic signal maintenance
contract service line item. Additional traffic signal maintenance funds will be used to replace
traffic signal loops lost as a result of street reconstruction and will provide emergency funds to
repair traffic control equipment damaged as a result of accidents.
Landscape Maintenance — Although there are no changes to the Landscape Maintenance
division it should be noted that staff has considered a change in the tree maintenance
schedule. The current tree maintenance contract has a five year tree trimming schedule.
Staff has found that changing the tree maintenance contract to a three year schedule could
increase the contract by approximately $100,000 per year. Staff does not recommend
changing the tree trimming schedule.
Transfer out — LLAD #38 — There are several locations in LLAD #38 that need to have median
and parkway areas re -planted and irrigation heads replaced. Locations include Golden
Springs west of the 57 Freeway over -crossing, Lemon Ave. north of Golden Springs, and
Diamond Bar Blvd at Temple. There are not sufficient funds in the LLAD #38 to accomplish
this work therefore funds are being requested from the General Fund. The cost of which is
$15,000.
There are brief explanations of all of the adjustments to the General Fund appropriations on page 3 of
Exhibit A.
Capital Improvement Projects (CIP) and Other Funds:
The Mid Year Budget. Amendment includes changes to the City's CIP program resulting in a net
decrease of $962,520. The following are the highlights of the changes in the CIP program:
• Arterial Slurry Seal Zone 3 —The cost of this project has been increased by $100,000 to
750,000. This increase is due to the rising cost of materials and is being funded by the Traffic
Improvement Fund.
• Chino Hills Parkway Rehabilitation - The cost of this project is being reduced by $850,020 to
$122,000. It is anticipated that the project will be designed this fiscal year with the
construction to be completed in FY 09-10.
5
• Neighborhood Traffic Management Mitigations — There have been significant cost savings in
this year's project area. As a result the budget funded by Traffic Improvement funds is being
reduced by $100,000. These funds are being transferred to the Arterial Slurry Seal Zone 3
project.
• Sycamore Canyon Creek Repair Design — This project has been deferred until a later date
resulting in a savings of $50,000 in Park and Facilities Development Funds.
• Median Improvements in Front of K -Mart Center — This project has been deferred due to the
economic uncertainty resulting in a General Fund Reserves savings of $50,000.
• Diamond Bar Clock — Design, Install, & Landscaping — This project has been deferred due to
the economic uncertainty resulting in a General Fund Reserves savings of $62,500.
• Medians — Pathfinder between SR57 and Brea Canyon Road — The cost of this project has
been increased $50,000 to $250,000 due to a change in the estimate to complete. Staff has
obtained additional funding for this project in the amount of $125,000 from the Federal
Highway Safety Improvement Program (HSIP) resulting in a $75,000 savings to the Prop C
Transit Fund.
Prop A Transit Fund
The increase of $100,000 in the Prop A Transit Fund is a reflection of the popularity of the City's Bial-
a -cab program and recent changes made to the program.
Prop A - Safe Parks Fund
An additional allocation of $15,000 has been requested from the Prop A — Safe Parks program to
offset maintenance cost of Pantera Park.
LLAD 38 Fund
Revenue and appropriations have been adjust by $15,000 to allow for the replanting and
maintenance of various medians and parkways located on Golden Springs west of the 57 Freeway
over -crossing, Lemon Ave. north of Golden Springs, and Diamond Bar Blvd at Temple.
The changes to other funds were a result of the changes made to the Capital Improvement Project
program.
FINANCIAL IMPACT:
General Fund
The Mid -Year Budget Amendment includes a decrease in estimated revenue for the General Fund in
the amount of $1,768,450 to account for various items outlined in Exhibit A. It also includes an
decrease in General Fund annual appropriations in the amount of $943,940 also outlined in Exhibit A.
Capital Improvement Projects
Changes to the Capital Improvement Projects (Exhibit A) list include a changes amounting to a
decrease of $962,520.
I391
Special Funds
Changes to the other funds are outlined in Exhibit A. The following is a brief recap of the changes:
Special Funds
Prop A Transit Fd
Prop C Transit Fd
TEA Fund
Park Development Fund
Prop A - Safe Parks Fd
Capital Improvement Projects Fd
Total Special Fund Changes
General Fund Changes
Grand Totals
Revenue Appropriations Fund Bal
Increase/ Increase/ Net Increase
(Decrease) (Decrease) (Decrease)
100,000 (100,000)
(75,000) 75,000
(764,000) (764,000) 0
(50,000)
15,000 15,000 0
(962,520) (962,520) 0
($1,711,520) ($1,736,520) ($25,000)
(1,768,450) (1,352,460) (415,990)
($3,479,970) ($3,088,980) ($440,990)
Overall the Mid Year Budget amendment proposes a decrease in Estimated Revenue of $3,479,970
for all funds and an overall decrease in Appropriations of $3,088,980 for all funds.
Linda G. Magnuson
Finance Director
REVIEWED BY:
4��
Finance birector
Assistant City Manager
Attachments: Resolution and Exhibit A - Budget Worksheets
7
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE
FY08-09 MUNICIPAL BUDGET.
WHEREAS, the City Council has adopted Resolution No. 2008-17, A Resolution of the City
Council of the City of Diamond Bar approving and adopting a budget for the City of Diamond Bar for
the Fiscal Year commencing July 1, 2008 and ending June 30, 2009 including maintenance and
operations, special funds and capital improvements and appropriating funds for accounts
departments, divisions, object and purposes therein set forth (herein referred to as the "Budget"); and
WHEREAS, the City Council may choose to amend the Budget from time to time throughout
the fiscal year; and
WHEREAS, an amendment to the FY 2008-09 Budget is attached as Exhibit A; and
WHEREAS, the Amendment has been discussed by the City Council at a City Council
meeting; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as
follows:
Section 1. The City Council hereby finds and determines that the FY08-09 Annual Budget be
amended as set forth in the attached Exhibit A.
Section 2. There are hereby appropriated for obligations and expenditures by the City Manager the
amounts shown on the attached Exhibit. All obligations and expenditures shall be incurred and made
in the manner provided by the provisions of State law and City ordinances and resolutions applicable
to purchasing and contracting.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of , 2009.
Ron Everett, Mayor
8
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the
AYES:
NOES:
ABSENT:
ABSTAINED:
day of
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
, 2009, by the following vote:
ATTEST:
Tommye Cribbins, City Clerk of the
City of Diamond Bar
9
Exhibit A
CITY OF DIAMOND BAR
FY2008-2009
MID YEAR BUDGET AMENDMENT
GENERAL FUND
10
Adopted
Previous
Current
Mid Year
YTD @
% of
Budget
Adjustments
Budget
Amendment
Adj Budget
01/31/09
Estimate
Estimated Resources
Property Taxes
3,700,000
3,700,000
3,700,000
2,129,725
57.56%
Other Taxes
5,742,000
5,742,000
(100,000)
5,642,000
2,130,819
37.77%
State Subventions
4,630,000
4,630,000
42,970
4,672,970
2,323,056
49.71%
From Other Agencies
215,000
247,500
462,500
462,500
431,332
93.26%
Fines and Forfeitures
532,900
532,900
532,900
303,894
57.03%
Current Service Charges
1,964,660
1,964,660
(321,420)
1,643,240
717,158
43.64%
Use of Money & Property
2,615,730
2,615,730
(1,200,000)
1,415,730
856,132
60.47%
Transfers -In Other Funds
1,418,485
1,418,485
20,000
1,438,485
436,792
30.36%
Economic Dev Fd Balance Reserves
331,100
28,826
359,926
(210,000)
149,926
26,672
17.79%
Total Estimated Resources
21,149,875
276,326
21,426,201
(1,768,450)
19,657,751
9,355,581
47.59%
Appropriations
City Council
173,700
173,700
(5,000)
168,700
80,545
47.74%
City Attorney
210,000
125,000
335,000
335,000
132,507
39.55%
City Manager/City Clerk
1,054,590
1,054,590
(13,000)
1,041,590
546,637
52.48%
Finance
440,850
440,850
(28,890)
411,960
231,408
56.17%
Human Resources
209,520
960
210,480
(14,000)
196,480
118,421
60.27%
Information Technology
884,770
884,770
(85,000)
799,770
545,007
68.15%
General Government
1,574,250
627,500
2,201,750
(87,000)
2,114,750
1,477,377
69.86%
Public Information
528,100
528,100
(30,000)
498,100
266,784
53.56%
Economic Development
430,650
28,826
459,476
(210,000)
249,476
80,630
32.32%
Law Enforcement
5,201,150
148,000
5,349,150
(50,000)
5,299,150
2,495,399
47.09%
Volunteer Patrol
9,250
9,250
9,250
3,939
42.58%
Fire
11,360
11,360
11,360
7,359
64.78%
Animal Control
125,300
125,300
125,300
81,878
65.35%
Emergency Preparedness
43,940
43,940
43,940
29,084
66.19%
Community Development/Planning
643,280
643,280
(82,800)
560,480
271,677
48.47%
Building & Safety
415,900
415,900
(48,250)
367,650
169,162
46.01%
Neighborhood Improvement
323,700
323,700
(15,850)
307,850
172,207
55.94%
Community Svcs Admin
373,705
(960)
372,745
(21,550)
351,195
254,926
72.59%
Diamond Bar Center - Operations
925,590
925,590
(122,000)
803,590
410,676
51.11%
Park Operations
943,560
943,560
(22,000)
921,560
548,717
59.54%
Recreation
1,612,015
1,612,015
(71,600)
1,540,415
795,897
51.67%
Public Works - Admin
633,800
150,000
783,800
(2,000)
781,800
413,529
52.89%
Engineering
413,100
413,100
(25,000)
388,100
192,648
49.64%
Road Maintenance
1,246,900
1,246,900
(25,000)
1,221,900
554,485
45.38%
Landscape Maintenance
314,070
314,070
314,070
148,023
47.13%
Transfer -Out Other Funds
513,742
5,000
518,742
15,000
533,742
0.00%
Total Appropriations
19,256,792
1,084,326
20,341,118
(943,940)
19,397,178
10,028,922
51.70%
Excess Resources over Appropriations
1,893,083
(808,000)
1,085,083
(824,510)
260,573
(673,341)
Fund Bal Reserves @ Beginning of Yr
32,925,528
32,925,528
32,925,528
32,925,528
Available Resources
34,818,611
34,010,611
33,186,101
32,252,187
Uses of Fund Balance Reserves:
Appropriations Carryover
2,796,659
2,796,659
2,796,659
1,329,683
Economic Development
331,100
28,826
359,926
(210,000)
149,926
26,672
Transfer out - CIPFund
1,074,608
50,000
1,124,608
(198,520)
926,088
50,172
Estimated Fd Bal Reserves @ 06/30/09
30,616,244
29,729,418
(408,520)
29,313,428
30,845,660
10
Exhibit A
FY2008-2009
Current Service Charges
Building Fees
MID YEAR BUDGET AMENDMENT
273,700
(41,050)
GENERAL FUND REVENUES
Economic Downturn
Bldg Permit Issuance Fees
Current Mid Year
46,920
(10,040)
Account # Budget Amendment Adj Budget
Explanation
Other Taxes
001-34300
195,500
Transient Occupancy Tax
001-31200 780,000 (100,000) 680,000
Economic Downturn
Current Planning Fees
(100,000)
130,000
State Subventions
60,000
Economic Downturn
Motor Vehicle in Lieu
001-31700 300,000 (150,000) 150,000
Economic Downturn
Motor Vehicle in Lieu -Prop Tx in Lieu
001-31701 4,300,000 192,970 4,492,970
Budget Refinement
Permit Fees - Engineering
42,970
5,000
Current Service Charges
Building Fees
001-34110
273,700
(41,050)
232,650
Economic Downturn
Bldg Permit Issuance Fees
001-34200
46,920
(10,040)
36,880
Economic Downturn
Bldg Plan Check Fees
001-34300
195,500
(29,330)
166,170
Economic Downturn
Current Planning Fees
001-34430
130,000
(70,000)
60,000
Economic Downturn
Business License
001-34560
15,000
(6,000)
9,000
Budget Refinement
Permit Fees - Engineering
001-34620
5,000
(2,000)
3,000
Economic Downturn
Inspections - Engineering
001-34640
60,000
(40,000)
20,000
Economic Downturn
Soils/Misc Engineering Permits
001-34650
100,000
(40,000)
60,000
Economic Downturn
Traffic Mitigation Fees
001-34660
150,000
(83,000)
67,000
Economic Downturn
(321,420)
Use of Money and Property
Proceeds from Sale of Land
001-36635
1,200,000
(1,200,000)
0
Summitridge Sale Cancelled
(1,200,000)
Transfer In
Transfer In - Gas Tax
001-39111
1,096,900
5,000
1,101,900
Chg in Street Related Exp.
Prop A - Safe Parks
001-39123
97,585
15,000
112,585
Median Replanting
20,000
Total General Fund Revenue Adjustment
($1,558,450)
11
Exhibit A
FY2008-2009
MID YEAR BUDGET AMENDMENT
GENERAL FUND APPROPRATIONS
Current Mid Yr Adjusted
Description Account# Budget Amendment Budget Explanation
City Council (001-4010)
Travel - Conference/Mtgs 42330 25,000.00 (5,000.00) 20,000.00 Less than antcipated expenditures.
(5,000.00)
City Manager/City Clerk (0014030)
Advertising
42115
10,000.00
(3,000.00)
7,000.00
Budget Refinement
Elections
42390
25,000.00
(10,000.00)
15,000.00
Not anticipated to spend.
(13,000.00)
Finance (0014050)
Part -Time Wages
40030
22,300.00
(22,300.00)
0.00
Frozen Position - Sr Ofc Specialist
City Paid Benefits
40070
4,050.00
(500.00)
3,550.00
Frozen Position - Sr Ofc Specialist
Retirement Benefits
40080
51,250.00
(3,960.00)
47,290.00
Frozen Position - Sr Ofc Specialist
Workers Compensation
40083
2,350.00
(200.00)
2,150.00
Frozen Position - Sr Ofc Specialist
S/L Term Disability
40084
1,800.00
(150.00)
1,650.00
Frozen Position - Sr Ofc Specialist
Medicare/Social Sec Exp
40085
4,200.00
(250.00)
3,950.00
Frozen Position - Sr Ofc Specialist
Benefit Allotment
40090
39,850.00
(5,530.00)
34,320.00
Frozen Position - Sr Ofc Specialist
Finance - Prof Svcs
44000
2,500.00
4,000.00
6,500.00
GASB45 - Actuarial
(28,890.00)
Human Resources (001-4060)
Promotional Supplies
41400
1,500.00
(1,500.00)
0.00
Addnl Supplies not necessary
Employee Recognition
42347
5,000.00
(2,000.00)
3,000.00
Budget Refinement
Citywide Tuition Reimb
42341
6,000.00
(3,000.00)
3,000.00
Low Participation
Professional Svcs
44000
15,000.00 (7,500.00)
7,500.00
Budget Refinement
(14,000.00)
Information Technology (001-4070)
Over Time Wages
40020
5,000.00
(2,000.00)
3,000.00
Budget Refinement
Unnecessary due to FY07-08
Operating Supplies
41200
6,900.00
(2,000.00)
4,900.00
purchases
Small Tooles & Equipment
41300
3,500.00
(1,000.00)
2,500.00
Budget Refinement
Telephone
42125
7,580.00
2,000.00
9,580.00
Budget Refinement
Computer Maint
42205
235,440.00
(44,000.00)
191,440.00
Reduced due to project delays
Travel - Conferences/Mtgs
42330
6,900.00
(2,000.00)
4,900.00
Budget Refinement
Travel - Mileage & Allowance
42335
4,200.00
(1,000.00)
3,200.00
Budget Refinement
Professional Services
44000
89,000.00
(25,000.00)
64,000.00
GIS Services not necessary.
Contract Services
45000
42,000.00
(5,000.00)
37,000.00
Budget Refinement
Unnecessary due to FY07-08
Computer Eq - Software
46235
24,000.00 (5,000.00)
19,000.00
purchases
(85,000.00)
General Government (001-4090)
Banking Charges - Bond
42129
146,000.00
(25,000.00)
121,000.00
Lower LOC fees
Rental/Lease Real Property
42140
925,510.00
(30,000.00)
895,510.00
Lower bond interest rates.
Prof Svcs - Acctg & Audit
44010
50,000.00
(20,000.00)
30,000.00
Budget refinement
GG - Prof Svcs
44000
461,000.00 (12,000.00)
449,000.00
Budget refinement
(87,000.00)
Public Information (001-4095)
Over Time Wages
40020
3,000.00
3,000.00
6,000.00
Support at City functions
Unnecessary due to FY07-08
Promotional Supplies
41400
17,000.00
(5,000.00)
12,000.00
purchases
Printing
42110
15,500.00
(6,000.00)
9,500.00
Fewer special projects.
Advertising
42115
35,800.00
(7,000.00)
28,800.00
Economic Downturn
Professional Services
44000
100,500.00 (15,000.00)
85,500.00
Fewer special projects.
(30,000.00)
12
Exhibit A
FY2008-2009
MID YEAR BUDGET AMENDMENT
GENERAL FUND APPROPRATIONS
Description
Account #
Current
Budget
Mid Yr
Amendment
Adjusted
Budget
Explanation
Economic Development (001-0496)
40070
2,850.00
(550.00)
2,300.00
Advertising
42115
10,000.00
(10,000.00)
0.00
Economic Downturn
Professional Services
44000
323,826.00 (200,000.00)
123,826.00
Economic Downturn
3,450.00
Frozen Position - Sr Admin Asst.
S/L Term Disability
(210,000.00)
1,350.00
(150.00)
Law Enforcement (001-4411)
Frozen Position - Sr Admin Asst.
Medicare/Social Sec Exp
40085
3,150.00
(300.00)
Cont Svcs - Sheriffs Dept
45401
5,083,650.00 (50,000.00)
5,033,650.00
Position Vacancy
(5,550.00)
22,800.00
Frozen Position - Sr Admin Asst.
(50,000.00)
44000
7,240.00
Community Development (001-5210)
32,740.00
Backfill frozen position
Prof Svcs - Special Studies
44300
5,000.00
(5,000.00)
0.00
Work completed in FY07-08
Misc Capital Expenditures
Frozen Position -Planning Mgr, Under
Salaries
40010
342,950.00
(50,100.00)
292,850.00
filling of Assoc Planner position
Part -Time Wages
40030
14,050.00
(14,050.00)
0.00
Frozen Position - Intern
City Paid Benefits
40070
4,950.00
800.00
5,750.00
Budget Refinement
Retirement Benefits
40080
60,850.00
(8,900.00)
51,950.00
Frozen & Underfilled position
Workers Compensation
40083
6,000.00
(1,950.00)
4,050.00
Frozen & Underfilled position
S/L Term Disability
40084
2,100.00
(300.00)
1,800.00
Frozen & Underfilled position
Medicare/Social Sec Exp
40085
6,100.00
(1,850.00)
4,250.00
Frozen & Underfilled position
Benefit Allotment
40090
51,050.00
(5,450.00)
45,600.00
Frozen & Underfilled position
Printing
42110
7,000.00
(4,000.00)
3,000.00
Budget Refinement
Advertising
42115
5,000.00
(2,000.00)
3,000.00
Budget Refinement
Travel - Conferences & Mtgs
42330
6,000.00
(3,000.00)
3,000.00
Staff vacancies
Prof Svcs - Regional
44210
19,540.00
(7,000.00)
12,540.00
Reduced Services
Prof Svcs - General Plan
44220
50,000.00
(40,000.00)
10,000.00
Development Code Amndmts Only
Prof Svcs - Environmental
44240
10,000.00
(5,000.00)
5,000.00
Budget Refinement
Prof Svcs - Planning Projects
44250
20,000.00
60,000.00
80,000.00
Contract Planner
(82,800.00)
Building & Safety (001-5220)
B&S - Contract Svcs
45201
314,300.00
(48,250.00)
266,050.00
Economic Downturn
(48,250.00)
Neighborhood Improvement (001-5230)
Frozen Positions - Planning Mgr,
Salaries
40010
175,800.00
(49,300.00)
126,500.00
Neighborhood Imp Ofcr
City Paid Benefits
40070
2,950.00
(500.00)
2,450.00
Frozen Positions
Retirement Benefits
40080
31,200.00
(8,750.00)
22,450.00
Frozen Positions
Workers Compensation
40083
3,300.00
(1,000.00)
2,300.00
Frozen Positions
S/L Term Disability
40084
1,100.00
(300.00)
800.00
Frozen Positions
Medicare/Social Sec Exp
40085
2,550.00
(700.00)
1,850.00
Frozen Positions
Benefit Allotment
40090
30,500.00
(5,400.00)
25,100.00
Frozen Positions
CSvcs - Code Enforcement
45213
0.00
50,100.00
50,100.00
Contract Neighborhood Imp Officer
(15,850.00)
Community Services Admin (001-5310)
Salaries
40010
216,950.00
(23,400.00)
193,550.00
Frozen Position - Sr Admin Asst.
City Paid Benefits
40070
2,850.00
(550.00)
2,300.00
Frozen Position - Sr Admin Asst.
Retirement Benefits
40080
38,500.00
(4,150.00)
34,350.00
Frozen Position - Sr Admin Asst.
Workers Compensation
40083
3,650.00
(200.00)
3,450.00
Frozen Position - Sr Admin Asst.
S/L Term Disability
40084
1,350.00
(150.00)
1,200.00
Frozen Position - Sr Admin Asst.
Medicare/Social Sec Exp
40085
3,150.00
(300.00)
2,850.00
Frozen Position - Sr Admin Asst.
Benefit Allotment
40090
28,350.00
(5,550.00)
22,800.00
Frozen Position - Sr Admin Asst.
Professional Svcs
44000
7,240.00
25,500.00
32,740.00
Backfill frozen position
Prof Svcs - Special Studies
44300
5,000.00
(5,000.00)
0.00
Work completed in FY07-08
Misc Capital Expenditures
46250
9,750.00
(7,750.00)
2,000.00
Budget Refinement
(21,550.00)
13
Exhibit A
FY2008-2009
MID YEAR BUDGET AMENDMENT
GENERAL FUND APPROPRATIONS
Park Operations (001-5340)
Maint of Grounds/Bldgs
42210
Current
Mid Yr
Adjusted
Budget Refinement
Description
Account #
Budget
Amendment
Budget
Explanation
Diamond Bar Center (001-5333)
(22,000.00)
Salaries
40010
130,700.00
(57,000.00)
73,700.00
Frozen Position - CS Coordinator
Part Time Wages
40020
185,050.00
20,600.00
205,650.00
Backfill frozen position
City Paid Benefits
40070
2,150.00
(1,100.00)
1,050.00
Frozen Position - CS Coordinator
Retirement Benefits
40080
23,200.00
(10,150.00)
13,050.00
Frozen Position - CS Coordinator
Workers Compensation
40083
7,950.00
(750.00)
7,200.00
Change in positions
S/L Term Disability
40084
800.00
(350.00)
450.00
Change in positions
Medicare/Social Sec Exp
40085
16,050.00
750.00
16,800.00
Backfill frozen position
Benefit Allotment
40090
22,300.00
(11,000.00)
11,300.00
Frozen Position - CS Coordinator
Printing
42110
23,000.00
(13,000.00)
10,000.00
No change in marketing materials.
Utilities
42126
105,500.00
(5,000.00)
100,500.00
No increase in utility rates.
Maint of Grounds/Bldgs
42210
78,600.00
(45,000.00)
33,600.00
Less contract maintenance needed.
(122,000.00)
Park Operations (001-5340)
Maint of Grounds/Bldgs
42210
118,350.00
(6,000.00)
112,350.00
Budget Refinement
Capital Improvements
46410
20,000.00
(16,000.00)
4,000.00
Planned work not necessary.
(22,000.00)
Recreation (001-5350)
Salaries
40010
434,500.00
(68,300.00)
366,200.00
Frozen Position - Rec Superintendnt
Over Time Wages
40020
15,780.00
6,000.00
21,780.00
Backfill frozen position.
Part Time Wages
40030
214,800.00
41,300.00
256,100.00
Error in original budget - Fields
City Paid Benefits
40070
10,000.00
(800.00)
9,200.00
Frozen Position - Rec Superintendnt
Retirement Benefits
40080
89,200.00
(12,100.00)
77,100.00
Frozen Position - Rec Superintendnt
Workers Compensation
40083
14,200.00
(850.00)
13,350.00
Frozen Position - Rec Superintendnt
S/L Term Disability
40084
3,100.00
(450.00)
2,650.00
Frozen Position - Rec Superintendnt
Medicare/Social Sec Exp
40085
18,500.00
2,150.00
20,650.00
Error in original budget - Fields
Benefit Allotment
40090
103,550.00
(8,550.00)
95,000.00
Frozen Position - Rec Superintendnt
Rental Lease - Real Property
42140
109,620.00
(30,000.00)
79,620.00
No increase in school rental rates.
(71,600.00)
Public Works Admin (001-5510)
Utilities
42126
35,000.00
30,000.00
65,000.00
Budget corrected to realistic amount.
Education & Training
42340
3,500.00
(2,000.00)
1,500.00
Budget Refinement
CS - Inspection
45227
45,000.00
(30,000.00)
15,000.00
Economic Downturn - Revenue offset
(2,000.00)
Engineering (001-5551)
CS - Plan Check
45223
45,000.00
(25,000.00)
20,000.00
Economic Downturn - Revenue offset
(25,000.00)
Road Maintenance (001-5554)
Prof Svcs - Engineering
44520
60,000.00
(30,000.00)
30,000.00
Budget Refinement
CS - Road Maintenance
45502
250,000.00
(25,000.00)
225,000.00
Budget Refinement
CS - Traffic Signal Maint
45507
200,000.00
40,000.00
240,000.00
Adnl work due to street reconstruction
CS - Right of Way
45522
30,000.00
(10,000.00)
20,000.00
Budget Refinement
(25,000.00)
Transfer out -Other Funds (001-9915)
Transfer out - LLAD 38
49138
28,745.00
15,000.00
43,745.00
Replanting of medians.
15,000.00
Total General Fund Appropriation Adjustment
($943,940.00)
Use of Fund Balance Reserves:
Transfer out- CIP
49250
1,124,608.00
(248,520.00)
876,088.00
Changes in CIP Program
(248,520.00)
14
Exhibit A
MID YEAR FY 2008-2009
CHANGES IN CAPITAL IMPROVEMENT PROJECTS
Project # Description Current Funding Mid Yr Adj Adj Budget
23909 Arterial Slurry Seal - Zone 3
Prop 1B 650,000.00 650,000.00
Traffic Improvement Fund 100,000.00 100,000.00
650,000.00 100,000.00 750,000.00
Reason: Increased project cost estimate.
24308 Chino Hills Parkway Rehabilitation
General Fund 100,020.00 (86,020.00) 14,000.00
TEA -21 Revenue 872,000.00 (764,000.00) 108,000.00
972,020.00 (850,020.00) 122,000.00
Reason: The design portion will be completed this fiscal year. The construction will be completed
in FY09-10.
22309 Neighborhood Traffic Management Mitigations
Traffic Improvement Fund 200,000.00 (100,000.00) 100,000.00
200,000.00 (100,000.00) 100,000.00
Reason: Project costs were less than anticipated. The funds have been reallocated to project #23909.
25709 Sycamore Canyon Creek Repair - Design Only
Park Development Fund 50,000.00 (50,000.00) 0.00
50,000.00 (50,000.00) 0.00
Reason: Project deferred.
25809 Sycamore Cyn Pk - ADA Retrofit Restroom Building Construction
CDBG Funds 121,608.00 121,608.00
Quimby Funds 85,640.00 85,640.00
Prop 12 Funds 92,752.00 (92,752.00) 0.00
Prop 40 Funds 92,752.00 92,752.00
300,000.00 0.00 300,000.00
Reason: Correct Fund Sources.
25308 Median Improvements in Front of K -Mart Center
General Fund 50,000.00 (50,000.00) 0.00
50,000.00 (50,000.00) 0.00
Reason: Project deferred due to economic downturn.
25909 Diamond Bar Clock - Design, Install & Landscaping
General Fund 62,500.00 (62,500.00) 0.00
62,500.00 (62,500.00) 0.00
Reason: Project deferred due to economic downturn.
26109 Medians - Pathfinder between SR57 & Brea Cyn Road
Prop C - Transit 200,000.00 (75,000.00) 125,000.00
HSIP Grant - Federal Hwy Safety 125,000.00 125,000.00
200,000.00 50,000.00 250,000.00
Reason: Additional Federal grant funding available. Project costs are estimated to be higher than
originally budgeted.
Total Change to CIP Program ($962,520.00)
15
Exhibit A
Prop A - Tran$it Fund (112)
Appropriations
Contract Svcs - Dial
FY 2008-2009
MID YEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES
Current Mid Year
Account # Budget Amendment Adj Budget Explanation
112-5553-45529 400,000 100,000 500,000 Increased usage of program.
100,000
Transportation Efficiency Act (TEA) Fund (114)
Revenue:
TEA Revenue 114-31845 1,372,000 (764,000) 608,000 Chg in Chino Hills Parkway Proj
(764,000)
Appropriations:
Transfer out - CIP Fund 114-9915-49250 1,372,000 (764,000) 608,000 Chg in Chino Hills Parkway Proj
(764,000)
Prop A - Safe Parks Fund (123)
Revenue:
Prop A Safe Parks Revenue 123-31815 168,523 15,000 183,523 Transfer to GF for Maint
15,000
Appropriations:
Transfer to General Fund 123-9915-49001 97,585 15,000 112,585 Transfer to GF for Maint
15,000
Park & Facility Development Fund (124)
Appropriations:
Transfer to CIP Fund 124-9915-49250 50,000 (50,000) 0 SycCynCrk Bed Repair Deferred
4D #38 Fund (138)
Revenues:
Transfer in - General Fund 138-39001 28,745 15,000 43,745 Median - Rehabilitation
15,000
Appropriations:
Maint of Grounds & Bldgs 138-5538-42210 14,000 15,000 29,000 Median - Rehabilitation
15,000
Capital Improvement Project Fund (250)
Revenues:
Prop 12 Revenue
250-31817
157,814
(92,752)
65,062 Changes in CIP Program
Prop 40 Funds
250-31818
0
92,752
92,752 Changes in CIP Program
HSIP Federal Grant Revenue
250-
0
125,000
125,000 Changes in CIP Program
Transfer in General Fund
250-39001
1,124,608
(198,520)
926,088 Changes in CIP Program
Transfer in Prop C
250-39113
705,000
(75,000)
630,000 Changes in CIP Program
Transfer in TEA Fund
250-39114
1,372,000
(764,000)
608,000 Changes in CIP Program
Transfer in Park & Facilities Dev Fd
250-39124
50,000 (50,000)
0 Changes in CIP Program
(962,520)
Appropriations:
Street Improvements
250-5510-46411
3,172,020
(750,020)
2,422,000 Changes in CIP Program
Traffic Management Improvements
250-5510-46412
2,150,000
(100,000)
2,050,000 Changes in CIP Program
Park & Rec Improvements
250-5310-46412
941,020
(50,000)
891,020 Changes in CIP Program
Misc Traffic Improvements
250-5510-46420
984,108 (62,500)
921,608 Changes in CIP Program
(962,520)
16
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VOLUNTARY REQUEST 1 ADDRESS
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ORGANIZATION:
AGENDA#!SUBJECT:
CITY CLERK
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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ORGANIZATION: L) �P <4-7 a ,LJ I
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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ADDRESS: r PHONE:
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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FROM: l Z ikazitcro— rDATE: —19, o 9
ADDRESS: mI�ad, Lir 4 -PHONE:
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VOLUNTARY • TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: 0/1 Q &&AZJ DATE: z 7 p
ADDRESS: Z2 7/ /P H 0 N E:0 67 Z l
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