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12/16/2008
Diamond Bar City Council Agenda Tuesday, December 16, 2008 4:45 p.m. — Closed Session CC -8 5:00 p.m. - Study Session CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91 765 Ron Everett Carol Herrera Mayor Mayor ProTem Wen P. Chang lack Tanaka Steve Tye Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIA, u0Nn I1,1@ DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City Council are open to the public and are cablecast live on Channel 3. You are invited to attend and participate. PUBLIC INPUT '.Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, and on the City's website at www.cityofdiamondbar.com. A full agenda packet is available for review during the meeting in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7000 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings (909) 839-7010 Computer access to agendas: www.cityofdiamondbar,com General Information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA December 16, 2008 Next Resolution No. 2008-44 Next Ordinance No. 07 (2008) CLOSED SESSION: 4:45 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54956.9(c) Initiation of Litigation — One Case. STUDY SESSION: 5:00 p.m., Room CC -8 ► Update on Major Improvements to SR 57 & SR 60 Confluence Area — Discussion and Action. ► Solid Waste Negotiation Schedule — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Monsignor James Loughnane, St. Denis Catholic Church Council Members Chang, Tanaka, Tye, Mayor Pro Tem Herrera, Mayor Everett Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. December 16, 2008 PAGE 2 SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Introduction of Assembly Member Curt Hagman, 60th District. 1.2 Presentation of "Diamond Bar Through My Lens" Photo Contest Winners. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may brief) respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting of December 23, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. — CANCELED due to anticipated lack of quorum. 5.2 Christmas Holiday — December 24 and 25, 2008 - City Offices will be closed in observance of the Christmas Holiday. City Offices will re -open Friday, December 26, 2008 at 7:30 a.m. 5.3 Parks and Recreation Commission Meeting of December 25, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. — CANCELED due to anticipated lack of quorum. 5.4 Holiday Tree Curbside Collection Program — December 26, 2008 through January 17, 2009. Trees free of decorations and flocking may be left at the curb on trash day for free pickup during this period. Any tree over 6 ft. must be cut in half. 5.5 New Year's Holiday — January 1, 2009 — City Offices will be closed Thursday, January 1, 2009 in observance of the New Year's Holiday. City Offices will re -open Friday, January 2, 2009 at 7:30 a.m. 5.6 City Council Meeting — January 6, 2008 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. December 16, 2008 PAGE 3 5.7 Winter Snow Fest — Saturday, January 17, 2009 — 10:00 a.m. to 4:00 p.m., at Pantera Park, 738 Pantera Dr. 6. CONSENT CALENDAR: E5.1 City Council Minutes: (a) Study Session of December 2, 2008 — Approve as submitted. (b) Regular Meeting of December 2, 2008 — Approve as submitted. E3.2 Planning Commission Minutes — Regular Meeting of October 14, 2008 - Receive and file. 6.3 Ratification of Check Register — Dated November 26, 2008 to December 10, 2008 totaling $757,451.95. Requested by: Finance Department 6.4 Adopt Resolution No. 2008 -XX: Approving Installation of a Stop Sign on Strange Creek Dr. at Overlook Ridge Rd. Recommended Action: Adopt. Requested by: Public Works Department 6.5 Adopt Resolution No. 2008 -XX: Accepting an Irrevocable Offer of Dedication for Road Purposes from Eden Dongsan Investment, Inc., Owners of Property Located at the Northwest Corner of the Intersection of Banning Way and Golden Springs Dr (20657 Golden Spgs. Dr). Recommended Action: Adopt. Requested by: Public Works Department 6.6 Approval of Notice of Completion for Residential Area 4 and Arterial Zone 2 Slurry Seal Road Maintenance Project. Recommended Action: Approve. Requested by: Public Works Department 6.7 Appropriation of $50,000 from General Fund Reserves for Special Legal Services Provided by Sheppard, Mullin, Richter & Hampton, LLP. December 16, 2008 PAGE 4 Recommended Action: Appropriate. Requested by: City Manager 6.8 Accept Work Performed by Emad Nabih for Construction of the Trail Connections at Steep Canyon and the Diamond Bar Center; Direct the City Clerk to File the Notice of Completion and Release the Retention Thirty -Five Days after the Recordation Date. Recommended Action: Accept, Direct and Authorize. Requested by: Community Services Department 6.9 Approval of Amendment No. 8 with Excel Landscape to Add Two New Locations to their Landscape Maintenance Contract in the Amount of $10,000 for FY 2008/09, which Includes a $2,720 Contingency; Plus Appropriation of $5,000 from General Fund Reserves to Fully Fund the Amendment. Recommended Action: Approve and Appropriate Funds. Requested by: Community Services Department 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 Adopt Resolution No. 2008 -XX: Approving the Community Development Block Grant Program Allocation for FY 2009/10 in the Amount of $356,033. Recommended Action: Open the Public Hearing, Receive Testimony and Adopt Resolution No. 2008 -XX. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: 8.1 City Council Committee Appointments. Recommended Action: Appoint. Requested by: Mayor Everett 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: 0, Agenda # _Study Session 1 Meeting Date: December 16, 2008 CITY COUNCILAGENDA REPORT �V772POR��� �j9sg TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma TITLE: Update on Major Improvement to SR 57 & SR 60 Confluence Area DISCUSSION: The information presented herein provides an overview of the feasibility study that evaluates "Big Fix" alternatives for the State Route 57 & 60 Freeway and presents a status on the current Grand Avenue Interchange Project. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: December 11,2008 REVIEWED BY: avid G. u, irector of Public Works Attachment: Update on Major Improvements to SR 57 & SR 60 Confluence Area Powerpoint Update on Major Improvements to SIR 57 & SIR 60 Confluence Area City Council Study Session December 16, 2008 Dn nections — Loncent ja New Connectors between SR -60 and SR -57 µ MV, i ,h l al 9 i�- _ -. - vv •�c.n ad r..o awc w•.ar �•nx .n,Eacc . ovr..n:;... -- com�*K un,.c.c.r. a•Era v�rre ve+: ,n i ,I "Blue" items — part of Grand Avenue Project Bypass from WB 60 to Grand Avenue New HOV Connectors between SR -60 and SR -57 den i na — concent e New Connectors between SR -60 and SR -57 1� ]iP 4F[.i..)M +PFP [•F`M[ P- E: T r LITH �IuEcT6 ✓FIFE [T)+�� Xffl'1'�LL I•R' [KN' LLl -a —1-1 II PI- - � ��� I � i � i I I Calm"11 L JY-�r/ee-U BatoNh■RR�ft�oerl � e7R11�RiPIby F�MLemt F. Itt** etull/ �M1M FOR PRELIMINARY PLANNING ONLY t. n rG ML111-LF.6L PL -1 :v. TM, 4T 4'rQ Separate SR -57 and SR -60 Freeway Facility New HOV Connectors between SR -60 and SR -57 denina - concent e Benefits: 7ouble Deck - Concee New Connectors between SR -60 and SR -57 B LEGEND A _ _4 ,e --—.-r,rr •ex*r •1>x w�[ ••rvx ff r,,,.r i•Lnl u.c,nu •usa�+n-++ •. � —xtm�u wrs:,..[t�n.a[ mrm L•[nL rrr�•[ u�F,- //t YWiiY r'.6uFtY401YIk� LtuiT FOR iPRELIMINARY PLANNING ONLY ,,,M7�.MapNI- x a FE- '.Il IL RY-LF AFL GL+v :.$t. •+.r+ . urm. f Separate and Double Deck SR -57 and SR -60 Freeway Facility New HOV Connectors between SR -60 and SR -57 Double Deck - Concer Questions? December 16, 2008 Grand Avenue Interchange December 16, 2008 Questions? December 16, 2008 Study Session #2 DATE: December 11, 2008 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Maor lorkps FROM: David G. Liu, Director of Public TITLE: Solid Waste Franchise Study Session of December 16, 2008 At the December 2, 2008 City Council Meeting, staff was directed to begin negotiations with our current haulers. With HF&H assisting the City in the negotiation process and obtaining favorable contract terms, the negotiation is expected to last up to six (6) months. To better understand the specific tasks and this process, HF&H will present the attached schedule and discuss milestones and our approach. Please review the attached information and let us know if you have any questions. estones Activity Performed By Target Date/Notes 1. Kickoff Meeting City Staff & HF&H December 9, 2008 2. Brief Council City Staff, HF&H & City Council December 16, 2008 3. Profile Current Residential and Commercial Agreements HF&H December 22, 2008 4. Interview Contractors on Key Service Issues HF&H December 29, 2008 5. Review Key Services, Terms & Conditions with City Staff HF&H & City December 31, 2008 6. Prepare Data Request to Haulers and City HF&H December 31, 2008 7. Brief Council on Key Contracting Issues HF&H, City Staff & City Council January 20, 2009 8. Prepare Draft Agreements HF&H January 2009 9. Begin RFP Preparation (to be ready if negotiations are not successful) HF&H January 2009 :e/Notes 2009 17, 2009 27, 2009 1, 2009 , 2009 ?009 , 2009 , 2009 110 or earlier L Date 2009 >t 2009 �r 2009 ber 2009 Der 2009 iry or .ry 2010 16, 2010 Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION DECEMBER 2, 2008 STUDY SESSION: M/Tanaka called the Study Session to order at 5:35 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Member Chang, Herrera, Tye, Mayor Pro Tem Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Ken Desforges, IS Director; Linda Magnuson, Finance Director; Ryan McLean, Assistant to the City Manager; Patrick Gallegos, Management Analyst; Rick Yee, Sr. Civil Engineer; Joyce Lee, Senior Management Analyst; and Tommye Cribbins, City Clerk. ► DISCUSSION OF SOLID WASTE FRANCHISE — Discussion and Action A. Negotiate with Current Haulers versus Soliciting Proposals B. City Council Solid Waste Subcommittee C. Solid Waste Franchise Negotiation/RFP Process Integrity Rules A. NEGOTIATE WITH CURRENT HAULERS VERSUS SOLICITING PROPOSALS CM/DeStefano summarizing the Study Session of November 18, 2008 stated that at the end of the Study Session it was decided to continue discussion to tonight's study session as to whether the City Council should seek competitive proposals for waste hauling or move forward with exclusive negotiations with the two existing haulers. CM/DeStefano indicated that it was very important for staff to know in which direction the Council wishes to proceed because that decision affects whether the Council continues with the Solid Waste Subcommittee or entertains a different negotiation process. C/Tye said he believed the Council disbanded the subcommittee. M/Tanaka said he decided to table the discussion until the Council determined how to move forward. C/Herrera stated that she had expressed her opinion at the last meeting that the City should first try and negotiate with the City's two current waste companies. C/Chang said he felt strongly that the City should move forward with a very open process allowing all the waste haulers to compete. This method would provide residents with the confidence that the City was doing the right thing. Additionally, the City, not going through a six-month renegotiation process would save time. DECEMBER 2, 2008 PAGE 2 CC STUDY SESSION MPT/Everett believed that the relationship with the current waste haulers was vital to his parameters and that the relationship that the City has with the current waste haulers could be factored in; however, because it is intangible and experience driven it can't be quantified in an RFP process. He agreed with C/Chang that the issue of perception and objectivity to the constituents is critical but felt it was not just perception the Council has to be above board. With eight years invested he felt that to normalize that with any other incoming vendor was going to be very difficult. MPT/Everett further stated that he also agreed with C/Tye regarding the term "free agency" and although some may disagree he felt it works in some arenas. If after a defined period of time if we are unable to negotiate with the haulers, having learned more the Council could then move aggressively forward, save money and be comfortable with the decision. Using that analogy he believed that the Council needed to consider negotiations with the two vendors for a specific period. At the end of that time, the City becomes a "free agent" and goes out to the marketplace with all of that knowledge and experience that the City has put together at that point. C/Chang stated that he is not trying to keep the present haulers out of the running, he is trying to include them in a proposal that will result in what is right for the residents by keeping negotiations open to all vendors. This is a long-term contract. MPT/Everett stated that he doesn't want to give extra credit unnecessarily because of the relationship but he wants to use that relationship to negotiate the best deal. MPT/Herrera stated that eight years ago the City opened up negotiations to all the haulers and that the City had received a number of responses from which was selected the two companies the City felt would do the best job. She believed that in the eight years the City had contracted with the two companies they have done a very good job for the City. To continue and want to renegotiate with them was not, in her opinion, out of line or a bad idea because the residents have become accustomed to the haulers and the haulers have become accustomed to the community and residents. Renegotiating would offer the City and residents some continuity. When you open the process to all you don't know what you will get. She further stated that she was confident in the company the Council had hired to help with the negotiations and believed that the Council was doing its due diligence and making every effort to obtain the best negotiated contract for the City and residents and therefore was still in favor of renegotiating. C/Chang said he likes the current waste haulers but for this process nothing is better than the open bid process. MPT/Everett felt that when you negotiate with a significantly invested resource like a utility or waste hauler, and worked through a win-win relationship knowing we have tested the market and that nobody else can beat it we will be much better off. He felt that you lose a lot when you go to RFP because it is a big DECEMBER 2, 2008 PAGE 3 CC STUDY SESSION investment to all parties and can be costly. He would rather have that investment put into the City's relationship assuming that it comes to a good conclusion. Every day is a new day and we'll make decisions based on what we know today and what we've learned and then look forward. C/Chang felt the cost would not be much different if the City immediately called for an RFP because the City is paying the consultant to renegotiate or to go through an open bid anyway. He felt the intangible cost (trustworthiness of the City's government) might be too great. Council holds the trust and hope of the residents that we are making the best selection possible. With an exclusivity program the City is not true to itself or its residents. M/Tanaka felt that through the City's consultant the Council could put together an RFP that would address costs and type of service the City would expect for its residents. Although residents may feel that they are very happy with the current vendors there may be something the Council has not considered or that the current vendors are not doing the best job that can be done in the industry. So that the Council is not selling the City and its residents short it needs to look at what is in the marketplace today and then make the decision. MPT/Everett said his concern was that D.B. was unique and that it was hard to factor the relationship value and the intangibles. He is still very cautious and that is why he supported the consultant so that the City would not miss an opportunity. C/Chang stated that if the Council Members were saying they were in favor of the current vendors and kept the relationship because of the service they offer with all of the other factors present, once there is an open bid those would come to light. If they are the best they will get the credit and therefore the Council will vote for them. If the RFP process is used and the City reaches the same conclusion none of the residents will complain about an exclusive process. C/Herrera did not believe the residents would accuse the City Council of not practicing good government if the City renegotiated the current contracts because there has not been any dissention about the two waste haulers that currently contract with the City. She believed that the Council could point out that it was attempting to negotiate the best contract for the City and for the residents by using practices that other cities have employed. Actually, D.B. is going a step further by hiring a consultant to help the City negotiate the best contract and that the consultant knows the best practices and best deals in all of the surrounding San Gabriel Valley cities. It is the consultant's business to know and to advise the Council. The consultant will evaluate the renegotiation points and tell the Council whether each point is good or not. C/Tye said that he has an opportunity to think about this issue and to talk with lots of residents. During the past eight years and the two yet to come, the landscape in this business has changed significantly and will continue to change DECEMBER 2, 2008 PAGE 4 CC STUDY SESSION over the next 10 years. He was not concerned about the pressure of a six-month exclusive window because this issue is not time -sensitive since the contract does not expire until August 2010. However, the Council needs to get started and give staff some direction so that the process moves forward. He stated that what troubled him the most is that he believed that the current haulers have benefited from working through the bugs and are looking to do better. By this time the haulers have got to know whether pursuing another 10 -year contract is worth their time, worth making the extra effort and worth looking at local service and landfill issues, etc. Two things that most concern him are that if the City goes to an RFP somebody could buy that business and then what happens as a result. He was also very concerned about a "dog and pony show." If the Council is going to do the RFP just to say it went through the process and ends up with the two current haulers that would trouble him even more. He is not as concerned about someone bringing up "why didn't you put it out to bid and why didn't you go out with an RFP". He is far less concerned about answering that question than about looking a constituent in the face who says "why in the world did you pick those people instead of our current hauler". This is a tough issue and other cities have put their decision off time and again. He recognizes it is a tough issue but given all of the above, he believes the City does not lose anything by negotiating specifically with the current haulers. At the end of the six month period the City would go elsewhere if it was not satisfied. What really concerns him is what if the City went to an RFP and because the City went through that process, ultimately lost some of the incumbents. What if one of the incumbents decided not to go through the process that would be a far more difficult conversation to have with a business that is satisfied with Valley Vista or a homeowner that is satisfied with their hauler. He is most concerned with the public issues and the Council is here to address those concerns and not to pass them off or act like they don't exist. He felt it was fair to everyone concerned to negotiate exclusively for a six-month period with the current trash haulers. C/Herrera said she seconded C/Tye's motion. C/Chang and M/Tanaka reiterated their positions. C/Herrera said she respected everyone's opinion but had another view because she saw no lack of integrity if the City negotiated with the current haulers. She asked CM/DeStefano if a motion would be appropriate. CM/DeStefano responded affirmatively. C/Herrera moved, C/Tye seconded, to begin the process by negotiating with the current haulers. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tye, MPT/Everett NOES: COUNCIL MEMBERS: Chang, M/Tanaka ABSENT: COUNCIL MEMBERS: None DECEMBER 2, 2008 PAGE 5 CC STUDY SESSION B. CITY COUNCIL SOLID WASTE SUBCOMMITTEE CM/DeStefano stated that with respect to the subcommittee, at the last Study Session there was a desire by the subcommittee members to dissolve the committee and utilize the full Council for negotiation. There are a variety of opinions regarding the direction the Council has now decided to take and staff would recommend that the subcommittee be dissolved and that the full City Council be utilized in the process to ensure regular viable communication between staff and Council throughout the six-month renegotiation process with the current carriers as directed by the City Council. Based on Council's direction, staff will immediately commence discussions with the two waste haulers and schedule the first educational process for the Council as quickly as possible. CA/Jenkins explained that the process would be that staff will form a negotiating team to work with the consultant to engage in negotiations and bring reports back to the City Council as necessary. The majority of the negotiations will be conducted by staff. Council concurred to receive a report at every meeting. CM/DeStefano felt that at least one meeting per month on this subject was necessary to get the City Council to the decision-making point within the next six - months. C. SOLID WASTE FRANCHISE NEGOTIATION/RFP PROCESS INTEGRITY RULES. CM/DeStefano said that some concern was raised by the City Council when this item was discussed. The concern centered on the fact that this was a process the City had not engaged in before and some expression that the City did not need to engage in this process for this negotiation. Staff took this concern from information it received as a result of other waste haulers and cities undergoing a negotiation process. Staff thought it was a good idea for D.B. but staff decided that it would be better to consult with the Council Members to determine whether the City's practices over the last two decades was more effective and the direction the City wants to go. C/Herrera believed that the Council had always had integrity. D.B. is not a City that needs guidelines. C/Tye said that integrity does not require rules. You either behave with integrity or you don't. Rules will not make a bit of difference. MPT/Everett agreed. Integrity of this group is very high and his only concern was the perception. He understood C/Chang's concerns and that it was good for the Council to recommit its integrity in honor of the defined points that C/Chang made. DECEMBER 2, 2008 PAGE 6 CC STUDY SESSION C/Chang thanked MPT/Everett for his comments. However, he said the integrity he proposed had to do with the process. If the Council agrees he will sign the paper but he is more concerned about integrity in the contract process because staff has always strongly recommended the open bid process. M/Tanaka said the first time he reviewed the document he did not question whether the Council had integrity but he believed it applied to letting vendors know and understand how D.B. operates. C/Tye said that integrity and character is expressed by the way one behaves when no one is looking. These rules are offensive to him because 1) he believes they are not necessary and 2) these rules written on this memo on this date are irrelevant to the way that City Council handles itself. First of all, if any Council Member receives a call from a waste hauler he should know that it is not appropriate, say goodbye and hang up. This document serves no such purposes. He reiterated that the people of D.B. elected the City Council Members to make these decisions and answer these questions. They did not elect Council Members that they did not expect to practice the highest integrity in all cases. M/Tanaka restated Council's desire to eliminate Item C from consideration. PUBLIC COMMENTS: None ADJOURNMENT: With no further business to come before the City Council, M/Tanaka adjourned the Study Session at 6:30 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2008. Ron Everett, Mayor Agenda No 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 2, 2008 CLOSED SESSION: 5:00 p.m. — Room CC -8 . Public Comments on Closed Session Agenda — None Offered. ► Government Code Section 54956.9(c) Initiation of Litigation — One Case STUDY SESSION: 5:35 p.m., Room CC -8 ► Discussion of Solid Waste Franchise - Discussion and Action. A. Negotiate with Current Haulers versus Soliciting Proposals B. City Council Solid Waste Subcommittee C. Solid Waste Franchise Negotiation/RFP Process Integrity Rules M/Tanaka recessed the Study Session to the Regular Meeting at 6:30 p.m. CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to order at 6:38 p.m. in AQMD/The Government Center Auditorium, 21865 Copley Dr., Diamond Bar, CA. CM/DeStefano stated that during tonight's Closed Session no reportable action was taken by the City Council. CM/DeStefano reported that tonight's Study Session commenced at 5:35 p.m. Council and staff discussed matters relating to the upcoming Solid Waste Franchise renewal process that will be coming up in August 2010. Council discussed options and took the following actions: Enter into exclusive negotiating period of six months with the two current waste haulers. Should negotiations fail within the designated time period Council will then open it up to a competitive bid process. Council also took action to dissolve its subcommittee and discussed rules of process during the negotiation process. PLEDGE OF ALLEGIANCE: Mayor Tanaka led the Pledge of Allegiance. INVOCATION: Pastor Randy Lanthripe, Church in the Valley, gave the invocation. ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Ryan McLean, Assistant to the City Manager; Joyce Lee, Senior Management Analyst; Kimberly Molina, Associate Engineer; Lauren Hildago, Public Information Specialist and Tommye Cribbins, City Clerk. NOVEMBER 18, 2008 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tanaka presented a City Tile to Marisa Somenzi, Senior Administrative Assistant upon her leaving the City of Diamond Bar. 1.2 Marny Shay, Chairman for Diamond Bar Friends of the Library "Read Together Diamond Bar" Event and M/Tanaka presented Certificate Plaques to students who participated. Mrs. Shay announced that South Pointe Middle School had won the Event and presented South Pointe with a plaque and that the school's name would be placed on the perpetual plaque hanging at the Diamond Bar Library. 2. CITY COUNCIL REORGANIZATION: M/Tanaka opened nominations for Mayor. C/Herrera nominated MPT/Everett to serve as Mayor. C/Chang seconded the nomination. With no further nominations offered motion carried by the following Roll call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None C/Tanaka passed the gavel to incoming Mayor Everett M/Everett opened nominations for Mayor Pro Tem. C/Tye nominated C/Herrera to serve as Mayor Pro Tem. C/Herrera seconded the nomination. With no further nominations offered motion carried by the following Roll call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Chang, Herrera, Tanaka, Tye, M/Everett None None M/Everett thanked outgoing Mayor Tanaka and presented him with a ceremonial gavel commemorating his service. Outgoing Mayor Tanaka thanked staff, public safety officers, his wife Wanda and other supporters. Pat Fabio, representing Congressman Miller's office, presented outgoing Mayor Tanaka with a Certificate of Congressional Recognition. NOVEMBER 18, 2008 PAGE 3 CITY COUNCIL Gary Neely, on behalf of State Senator Huff, presented outgoing Mayor Tanaka with a Certificate of Recognition for his service. Battalion Chief Jim Gandy presented outgoing Mayor Tanaka with a Certificate of Recognition and thanked him for his support Captain Halm and Lt. Maxey presented outgoing Mayor Tanaka with a Recognition Plaque and thanked him for his support. Superintendent Thelma Melendez de Santa Ana presented outgoing Mayor Tanaka with a Certificate and thanked him for his support of the children in the Pomona Unified School District. Sam Olivito, Executive Director with California Contract Cities, presented a plaque and thanked outgoing Mayor Tanaka for his support as Vice Chair of the Bylaws Committee. RECESS: M/Everett recessed the City Council Meeting at 7:14 p.m. RECONVENE: M/Everett reconvened the City Council Meeting at 7:40 p.m. 3. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 4. PUBLIC COMMENTS: Allen Wilson thanked former Mayor Tanaka for his service to the community. He asked that Consent Calendar Item 6.5 be pulled. He questioned the General Fund receipts and disbursements from June through August and how much revenue had been lost to the City. It seemed that the City was spending more than it was taking in. Sue Peter, WVUSD Childcare Department, invited everyone to a pre-school Holiday event on Thursday, December 18 from 9:45 a.m., Funshine Preschool, 841 S. Glenwick near Walnut Elementary. Kathy Chen, President, Chinese American Association, invited everyone to attend a fire appreciation luncheon on Thursday, December 18 at the Diamond Bar Center from 10:00 a.m. to 12:00 noon. 4. RESPONSE TO PUBLIC COMMENTS: FD/Magnuson responding to Mr. Wilson's question stated that the City receives revenues on a cyclical basis in large amounts. During the summer months large capital improvements projects are completed and therefore large expenditures are entered during those times. Last fiscal year the City's income far exceeded its outgo and the City anticipates the same for fiscal year 2008/09. NOVEMBER 18, 2008 PAGE 4 CITY COUNCIL In response to C/Tye, CM/DeStefano stated that the City's investments are safe and secure. The primary interest is in security, liquidity and in yield. D.B. operates very conservatively and all of its investments are reviewed by the City Council each month. This year's Budget for Fiscal Year 2008/09 was presented to the Council in a very conservative fashion. Staff anticipated a downturn in revenue and is reviewing the issue at this moment. No one could have predicted the slump in the economy and D.B. is looking at how that affects the City. Overall, D.B. is operating as predicted. In addition, to safeguarding the City from unexpected downturns, it has chosen to freeze vacant positions that have occurred since July 2008 and the City may continue to freeze filling those positions over the coming months as the economics reveals itself. In reference to the speaker, on average the City was utilizing an average of $1.7 million in funds. Generally speaking, $1.7 million x 12 months is $21 million, roughly the exact budget estimated for this year's needs. The City has good reserves, is in good financial condition and is not experiencing the financial issues some other cities are experiencing at this point in the economy. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — December 9, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.2 Traffic and Transportation Commission Meeting — December 11, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.3 Candy Cane Craft Fair — December 13, 2008 — 9:00 a.m. to 4:00 p.m., Diamond Bar Center, 1600 Grand Ave. 5.4 City Council Meeting — December 16, 2008 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: C/Chang requested that Consent Calendar Item 6.9 be pulled for further discussion. C/Chang moved, C/Herrera seconded, to approve the Consent Calendar with the exception of item 6.9. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 6.1 CITY COUNCIL MINUTES: Chang, Tanaka, Tye, MPT/Herrera, M/Everett None None (a) Study Session of November 18, 2008 — Approved as submitted. (b) Regular Meeting of November 18, 2008 — Approved as submitted. NOVEMBER 18, 2008 PAGE 5 CITY COUNCIL 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of October 23, 2008. 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of October 9, 2008. 6.4 RATIFIED CHECK REGISTER — Dated November 13, 2008 through November 25, 2008 totaling $1,665,110.21. 6.5 APPROVED TREASURER'S STATEMENT FOR OCTOBER 2008 AND REVISED TREASURER'S STATEMENTS FOR JUNE, JULY, AUGUST AND SEPTEMBER 2008. 6.6 AUTHORIZED CITY MANAGER TO EXTEND A PROFESSIONAL SERVICES AGREEMENT WITH LILLEY PLANNING GROUP, INC. (LPG), TO INCREASE THE CONTRACT AMOUNT OF $125,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $200,000 TO PROVIDE CONTINUED ONSITE PLANNING SERVICES. 6.7 APPROVED EXONERATION OF SURETY BOND NO. 6341975 POSTED BY TARGET CORPORATION DBA TARGET STORES FOR PARCEL 1 OF PARCEL MAP 14819 (TARGET STORE LOCATION) TO COMPLETE STREET, DRAINAGE EROSION CONTROL, LANDSCAPE AND IRRIGATION, SEWER, NON -DISTRICT WATER AND GRADING IMPROVEMENTS. 6.8 APPROVED MEMORANDUM OF UNDERSTANDING (MOU) WITH L.A. COUNTY METROPOLITAN TRANSPORTATION AUTHORITY TO SECURE $2,294,000 IN GRANT FUNDS FOR STATE ROUTE 60/LEMON AVENUE PARTIAL INTERCHANGE PROJECT. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.9 APPROVE THREE YEAR RENEWAL OF LETTER OF CREDIT FOR CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY VARIABLE RATE LEASE REVENUE BONDS, 2002 SERIES A. C/Chang asked if it would be possible to seek a one-month extension on the current rate to determine whether or not the City can find a better rate. CM/DeStefano referred to staff's report that talked about the difference in the bank rate and that it was at .85% which was a .35% increase over last year. Last year's Letter of Credit rate was .50%. In 2002 when this financing mechanism was initiated, the Letter of Credit fee was .85%. It was reduced as a result of negotiations last year to .50%. Also, last year staff brought this matter to the attention of the City Council and that there had been a discussion about the need to review the financing for the NOVEMBER 18, 2008 PAGE 6 CITY COUNCIL Diamond Bar Center and the need to discuss the issue before the end of this calendar year. The current Letter of Credit expires on December 18 and staff has spent the last month attempting to find financial institutions that would be willing to undertake this issue and provide the City with a better rate. Through a lot of work by FD/Magnuson and the newly hired firm of De la Rosa, this was the best financing rate that the City could obtain. It was very difficult to get financial institutions to respond due to the volatility in the marketplace at this time. Staff is recommending that the City Council approve this extension of the Letter of Credit because at the point .85% rate, while it is higher than last year it is no higher than the original issuance in 2002 and staff does not believe a more favorable rate is available. Staff also discussed with Union Bank the possibility of extending this Letter of Credit for an additional time period which the bank was unwilling to do. The Letter of Credit is being proposed for a maximum of three years. The City has an opportunity to extend the Letter of Credit for one year with an option to extend an additional two years so the City can opt out after one year. Since the extension period was an issue not concluded by Friday when the Council packet was produced the letter with additional detail was provided to the City Council upon receipt of the information on Monday. Although this issue could technically be decided at the next Council meeting, staff believes that with the volatility in the marketplace it would not be successful in generating a better rate. C/Chang moved, C/Tanaka seconded, to approve a three year renewal of the Letter of Credit for City of Diamond Bar Public Financing Authority Variable Rate Lease Revenue Bonds, 2002 Series A. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera, M/Everett NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. CONTINUED PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None RECESS: M/Everett recessed the City Council Meeting to the Redevelopment Agency at 8:07 p.m. RECONVENE: M/Everett reconvened the City Council meeting at 8:14 p.m. 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka reported that during the past week he attended meetings for Contract Cities, Regional Chamber Board, L.A. County Sanitation District 21 Meeting and San Gabriel Council of Governments. He also thanked everyone who supported NOVEMBER 18, 2008 PAGE 7 CITY COUNCIL him during his tenure as Mayor. C/Tye congratulated the Diamond Ranch High School football team for their success in the CIF playoffs. He invited everyone to join him and his wife this Saturday, December 6 at 7:30 p.m. in supporting Diamond Ranch High School in the semi-final game with West Covina at Ganesha High School's - District Field. He thanked outgoing Mayor Tanaka and Wanda Tanaka for their service to the community and congratulated the Mayor and Mrs. Everett. C/Chang congratulated former Mayor Tanaka and Wanda for their participation in the many community events. He also congratulated M/Everett and MPT/Herrera. He received several calls from residents inquiring about the rumor that a neighboring community was suffering from pine beetles. After consulting with CSD/Rose he learned that there was no reported infestation in the area. MPT/Herrera thanked former Mayor Tanaka for the job he has done during the past two years. MPT/Herrera said she looked forward to serving with M/Everett and offered her support in his efforts. She again thanked the public service agencies and especially the Fire Department for their efforts in protecting the homes. She was particularly pleased with seeing the many marquees honoring the fire and safety organizations. She hoped everyone had a wonderful Thanksgiving and said she was looking forward to a great 2009. M/Everett thanked all the Commissioners, Council Members, and volunteers who have served the City so faithfully during the past year. He thanked his colleagues for the opportunity to serve the community as Mayor and thanked the staff and contractors for their dedicated service. ADJOURNMENT: With no further business to conduct, M/Everett adjourned the regular City Council meeting at 8:28 p.m. in honor of the many facing difficult times and victims, families and friends of the Mumbai terrorist activities. M/Everett extended condolences and deepest sympathies to the family of three-year old Michelle Kwon who lost her life in a tragic accident on Wednesday at Maple Hill Elementary School. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 12008. RON EVERETT, MAYOR Agenda No, 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION OCTOBER 14, 2008 CALL TO ORDER: Chairman Nelson called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Lee led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioners Kwang Ho Lee, Vice Chairman Tony Torng, Chairman Steve Nelson. Absent: Commissioners Kathleen Nolan, and Jack Shah were excused. Also present: Greg Gubman, Acting Community Development Director; Natalie Tobon, Planning Intern; Katherine Laufenburger, Senior Planner; and Stella Marquez, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None. 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of Regular Meeting of September 23, 2008. VC/Torng moved, C/Lee seconded to approve Consent Calendar Item 4.1 as corrected. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT 5. OLD BUSINESS: 6. NEW BUSINESS: 7. PUBLIC HEARING: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None. None. Lee, VC/Torng, Chair/Nelson None Nolan, Shah 7.1 Development Code Amendment No. 2008-01 — Under the authority of Chapter 22.70 of the City of Diamond Bar Development Code, this was a request to amend OCTOBER 14, 2008 PAGE 2 PLANNING COMMISSION Table 2-6 of Section 22.10.030 to allow limited educational uses in the C-3 Regional Commercial Zoning District. APPLICANT: Eden Dongsan Investments, Inc. 3751 N. Hermosa Place Fullerton, CA 92835 SP/Laufenburger presented staffs report and recommended Planning Commission approval of Development Code Amendment No. 2008-01, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Chair/Nelson asked for confirmation that this change would affect office buildings more than retail. SP/Laufenburger responded affirmatively in that the proposed amendment only allows ancillary educational uses on the ground floor of buildings in the C-3 zone. A second floor is generally not a good draw for retail uses so the educational use would be a 100 percent allowable use for the second floor and accordingly, the use would be reduced to 15 percent for the first floor. Chair/Nelson said he was trying to understand what effect this change would have on the City's receipt of sales tax income from retail sales. If this change primarily affects the office structures within the C-3 zone why would there be any educational non -retail use allowed on the first floor? ACDD/Gubman explained that staff's intent is to first be mindful of the intent of the C-3 zone which is to provide space for regional tenants or tenants that will draw regional traffic in order to generate more tax revenue and also find a way to accommodate limited education uses because there are examples such as a music store or an art supply retailer that use tutoring/lessons as a platform to generate sales thus providing some synergy. Chair/Nelson asked if it was possible to restrict the uses in the zoning to something like music lessons as opposed to a tutoring operation. ACDD/Gubman said that he felt by definition it would because an educational use is being required on the first floor to only be ancillary to a permitted use. Chair/Nelson said he meant a retail use, hopefully. ACDD/Gubman responded that it would primarily apply to retail uses, but could also apply to real estate offices, which are permitted in the C-3 zone, which provide real estate license instruction. The proposed amendment would exclude a Sylvan Learning Center, for example, or some other exclusively educational use because it is a primary use and by definition would not fit the C-3 zoning. C/Lee said staff's report did not provide information about the building and its proximity to other residences and commercial structures to his satisfaction. He asked if staff had a site plan or specific information about the building. ACDD/Gubman responded that staff was not proposing a zone change for a OCTOBER 14, 2008 PAGE 3 PLANNING COMMISSION specific building or consideration of a use for a specific building. This proposal is to change regulations for all C-3 zoned properties. If this ordinance is adopted a potential applicant would be able to apply for a Conditional Use Permit to establish an educational use. Therefore, the Commission would not be obligated to approve an educational use in a location that was unsuitable. This ordinance would not specify that an educational use would be permitted in any particular location. VC/Torng referred to Table 2-6, Page 2 and clarified that the Conditional User Permit would be shown on Page 2. He believed the fourth column should be Zone "I" for Industry. He said he wanted consistency so that on Page 2 the first table would be 1 and he did not understand "I" was not shown on Pages 3 and 4. There were no ex parte disclosures. Chair/Nelson opened the Public Hearing. With no one present who wished to speak on this item, Chair/Nelson closed the Public Hearing. VC/Torng motioned, C/Lee seconded, to approve Development Code Amendment No. 2008-01. Chair/Nelson said he felt the balance considerations were to provide opportunities for this kind of use and that there was obviously a demand for the uses. He really appreciated ACDD/Gubman's comments about the synergy and ancillary uses. On the other hand, he wants to make sure that individuals are not afraid to invest in Diamond Bar because the City's ordinances and zoning codes are too strict and prevent lease out of the spaces. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: VC/Torng, Lee, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Nolan, Shah 7.2 Development Review No. 2008-16 — Under the authority of Chapter 22.48 of the City of Diamond Bar Development Code, this was a requestto constructthree new decks/balconies totaling 3060 square feet on the rear of an existing 5881 square foot single family residence located in the Rural Residential (RR) zone. PROJECT ADDRESS PROPERTY OWNER: 2637 Blaze Trail Diamond Bar, CA 91765 Dipak and Harshila Doshi 2637 Blaze Trail Diamond Bar, CA 91765 OCTOBER 14, 2008 PAGE 4 PLANNING COMMISSION APPLICANT: Simon Shum S&W Development 20272 Carrey Road Walnut, CA 91789 SP/Laufenburger presented staff's report and recommended Planning Commission approval of Development Review No. 2008-16, based on Findings of Fact, and subject to the conditions of approval as listed within the resolution. Chair/Nelson wanted to know to know what the construction faced and from what sites in the City this project would or could be visible. SP/Laufenburger said it was not visible from Diamond Bar Boulevard. SP/Laufenburger explained that the project faces a vacant canyon and there is all vacant land behind the structure. C/Lee asked if staff had a conceptual landscape plan so that he could see more of the finished product. He felt staff's report was lacking information and detail and said that the next time there was an addition or project he would like to see detailed plans with conceptual landscape drawings and other details. Chair/Nelson explained that the primary focus of the Planning Commission is to address land uses and codes. The detail of the building is not something that is within the Commissions purview. He was not suggesting that C/Lee could not take an interest in those details but was not sure that staff should be held responsible for providing that level of detail. He felt those kinds of questions were best addressed to the applicant's representative. C/Lee commented that he understood that the Planning Commission did not thoroughly analyze the plans but as Planning Commissioners he felt they should evaluate and decide outside appearance as a part of the project. Just two sheets of 11 x17 plans is not enough information for him so he wanted staff to prepare more detailed information next time. Chair/Nelson asked C/Lee what he specifically wanted and C/Lee wanted to see the conceptual landscape plan so that the Commissioners could consider the appearance of the house. Also, he cannot discern the appearance of the deck and there is no description about the finished elevation. SP/Laufenburger explained that a conceptual landscape plan was not required for this project because it is an existing house that has landscaping. The landscape plan would be required at the time the applicant submitted the building plans. ACDD/Gubman said that if the Commission wanted full sized plans staff would be happy to provide them in the future if the 11x17 size is not acceptable. All of the details are provided in the plans presented by staff this evening. They may be difficult to view due to the size of the reprint. The plan itself is a bit complicated and it was difficult for staff to decipher the details and look of the project. As a result, the architect prepared the isometric rendering to OCTOBER 14, 2008 PAGE 5 PLANNING COMMISSION help illustrate how the proposed addition would appear and staff attempted to highlight the different components through the PowerPoint presentation. C/Lee said the Commissioners' function was to evaluate and decide based on land use, appearance and safety, and that is why he requested to see the full plans including a cross section of the retaining walls. He again asked that staff submit a full set of comprehensive plans. ACCD/Gubman asked that C/Lee forgive him for disagreeing with him but it is not within the Planning Commission's purview to make decisions based on the Building Code so staff will not be providing the Commission with structural plans. Chair/Nelson asked that this subject be deferred to discussion under Item 8. There were no ex parte disclosures. Chair/Nelson opened the Public Hearing. Simon Shum, Architect, explained the proposed project and delicate design to incorporate all of the functionality of the outdoor space on the hillside using the Isometric. Based on his past experience, once the project is approved it goes to the City's Engineering Department to determine Caisson depth, etc., for structural safety. Chair/Nelson closed the Public Hearing. C/Lee moved, Chair/Nelson seconded, to approve Development Review No. 2008- 16, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Lee, Chair/Nelson, VC/Torng None Nolan, Shah 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: Chair/Nelson said his understanding of the Planning Commission's role is that it deals with land use issues including visual impacts, visual consistency, community consistency as well as whether or not the Commission feels the project's merits outweighs some variance from the existing codes, etc. ACDD/Gubman agreed with Chair/Nelson that for any land use the role of the Commission is to ensure that the use is appropriate to the location, whether the size and height of the home is appropriate and whether it is too close to the street and whether it is out of character for a home to be at the minimum setback on a particular street. If it is a conditional use that depends on a case-by-case OCTOBER 14, 2008 PAGE 6 PLANNING COMMISSION basis there are other factors that come into play to determine whether the use is appropriate. Chair/Nelson said that he has from time to time commented on the use of certain items within the landscape plan. He asked ACDD/Gubman if that was going outside of the bounds of the Commission's assignment and ACDD/Gubman responded no, that it was not because it can be related to compatibility. For example, an invasive plant species is clearly incompatible with the ecology of the area. Chair/Nelson said that C/Lee has perfectly valid concerns. He asked C/Lee to describe what he would like to have his role be within the Commission. C/Lee said he wanted more information and said that he needed to see landscape plans to be able to determine whether it was compatible and acceptable within the community to adjacent properties. He does not want to encroach on other department's function he just wants to see the general appearance of the house plans. Compared to other cities Diamond Bar is very flexible and business oriented and tries to entice individuals to invest in the City. He did not believe one or two pages were enough to allow him to decide about a project. He wants to have more information to decide the merits of a project so he can make a proven decision. Today he was surprised to get two pieces of paper and one elevation and asked to approve this unusual project. ACDD/Gubman responded that staff would provide the Commission with the level of detail that was commensurate with the scale and complexity of the project. If the project in question was an entire new house the staff report would be much more detailed and plans would be provided accordingly. This is an addition of a multi -tiered deck, a very simple and basic project that barely reached the threshold for Planning Commission review. There is not a lot to explain about this project and the best staff can do is to use graphic examples to help explain what the project looks like. C/Lee said he believed every project and plan should be treated in the same manner. If staff will provide more information in the future he would appreciate it. VC/Torng said he agreed that if the project followed the rules he would trust staff and engineering to make safety determinations because it is not the Commissioners' job to do so. He felt today's presentation was very good and professional and that the project complied with the Hillside Management considerations. He asked staff to just try to accommodate C/Lee as much as possible and the Commission would understand. Chair/Nelson commended C/Lee for his persistence. In the future, the Commission needs to know the visual impacts. Just because it is contained within "The Country Estates" does not mean the Commissioners are not concerned. OCTOBER 14, 2008 PAGE 7 PLANNING COMMISSION C/Lee said that he wanted to see more detail in order to have a greater comfort level on all projects. Of course he leaves the safety aspects to staff and the appropriate departments. He wants a greater comfort levet about a project based on the safety concept. ACDD/Gubman said that it may take time for staff to get on the same page with C/Lee but that he would take C/Lee's comments into account and look at how concepts might more thoroughly be presented. Perhaps a larger set of plans would better answer C/Lee's concems. if Commissioners have questions or issues they should feel free to call ACDD/Gubman at the office prior to the meeting in order to better prepare to answer questions and resolve concerns and better prepare for the meeting. 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future proiects. ACDD/Gubman stated that the Chevron Station at Palomino and Diamond Bar Boulevard has abandoned its original project and instead has proposed a minor refresh of the current facility which falls within the purview of staff for approval. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no furtherbusiness before the Planning Commission, Chairman Nelson adjourned the regular meeting at 8:03 p.m. The foregoing minutes are hereby approved this 25th day of November, 2008. Attest: Respectfully Submitted, i::� Greg Gubman Acting Community Development Director Steve Nelson, Chairman CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6 .-1 Meeting Date: December 16, 2008 AGENDA REPORT FROM: James DeStefano, City Man TITLE: Ratification of Check Register date November 26, 2008 through December 10, 2008 totaling $757,451.95. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $757,451.95 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated November 26, 2008 through December 10, 2008 for $757,451.95 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director Assistant City Manager Attachments: Affidavit and Check Register — 11/26/08 through CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated November 26, 2008 through December 10, 2008 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $494,460.02 Com Org Support Fund 100.00 Prop A - Transit Fund 6,090.39 Int. Waste Mgt Fund 4,357.47 Park & Facility Development Fd 24,140.00 CDBG Fund 1,308.00 LLAD 38 Fund 5,203.51 LLAD 39 Fund 2,561.06 LLAD 41 Fund 3,436.20 Capital Improvement Project Fund 215,795.30 $757,451.95 Signed: 9 1`A Linda G. Magnus Finance Director City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 11/26/2008 08 -PP 24 PAYROLL TRANSFER P/R TRANSFER -08/13P 24 125 10200 980.00 $157,597.42 11/26J2008 PAYROLL TRANSFER P/R TRANSFER-081PP 24 001 10200 148,256.29 $375.00 11/26/2008 PAYROLL TRANSFER P/R TRANSFER-081PP 24 112 10200 4,742.89 11/26/2008 82893 PAYROLL TRANSFER P/R TRANSFER-081PP 24 115 10200 3,618.24 11/26/2008 1 82886 AA & FC HEALTH CENTER REFUND -SIGN DEP 1 001 1 34430 1 100.00 $100.00 11/26/2008 82887 CONNIE ANGELES FACILITY REFUND-PANTERA 001 23002 50.00 $70.00 11/26/2008 ICONNIE ANGELES FACILITY REFUND-PANTERA 001 36610 20.00 11/26/2008 1 82888 APPLEONE EMPLOYMENT SERVICES ITEMP SVCS -WK 11/08 1 0014030 1 44000 1 1,012.00 $1,012.00 11/26/2008 WILLDAN GEOTECHNICAL CORP PROF.SVCS-EN 06-541 001 23012 1,480.00 11/26/2008 1 82889 ARMIJO NEWSPAPER & PR AD -STEEP CYN OPENING 1 0014095 1 42115 1 375.00 $375.00 11/26/2008 82890 WILLDAN GEOTECHNICAL CORP SLOPE REPAIR -GOLDRUSH 2505510 46416 540.00 $2,945.00 11/26/2008 WILLDAN GEOTECHNICAL CORP PROF.SVCS-EN 06-541 001 23012 1,480.00 11/26/2008 82892 WILLDAN GEOTECHNICAL CORP ADMIN FEE -EN 06-541 001 23012 266.40 $85.00 11/26/2008 WILLDAN GEOTECHNICAL CORP ADMIN FEE -EN 06-541 001 34650 -266.40 11/26/2008 82893 WILLDAN GEOTECHNICAL CORP PROF.SVCS-EN 03-393 001 23012 555.00 11/26/2008 WILLDAN GEOTECHNICAL CORP ADMIN FEE -EN 03-393 001 23012 99.90 11/26/2008 82894 WILLDAN GEOTECHNICAL CORP ADMIN FEE -EN 03-393 001 34650 -99.90 11/26/2008 WILLDAN GEOTECHNICAL CORP PROF.SVCS-EN 07-559 001 23012 370.00 11/2612008 WILLDAN GEOTECHNICAL CORP ADMIN FEE -EN 07-559 001 23012 66.60 11/2612008 WILLDAN GEOTECHNICAL CORP ADMIN FEE -EN 07-559 001 1 34650 1 -66.60 11/26/2008 1 82891 ASSOCIATION MANAGEMENT & SUPPORT SV REFUND-B/LICENSE 1 001 1 34560 1 10.00 $10.00 11/26/2008 BONTERRA CONSULTING INC. ADMIN FEE -FPL 2002-65 001 23010 130.21 11/26/2008 1 82892 BENESYST IFLEX ADMIN SVCS -2ND QTR 1 0014060 1 42346 1 85.00 $85.00 11/26/2008 1 82893 BENESYST 111/26/08-P/R DEDUCTIONS 1 001 1 21105 1 702.48$702.48 11/26/2008 1 82894 KRISTINA BOEKER FACILITY REFUND -DBC 1 001 1 23002 1 100.00$100.00 11/26/2008 82895 BONTERRA CONSULTING INC. PROF.SVCS-FPL 2002-65 001 23010 723.40 $723.40 11/26/2008 BONTERRA CONSULTING INC. ADMIN FEE -FPL 2002-65 001 23010 130.21 11/26/2008 BONTERRA CONSULTING INC. ADMIN FEE -FPL 2002-65 001 34430 -130.21 Page 1 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 11/2612008 82896 KIM CAMARENA FACILITY REFUND -HERITAGE 001 23002 1 50.00 $50.00 11/26/2008 1 82897 CHAPARRAL MIDDLE SCHOOL LEO CLUB PROCEEDS-F/FUN FESTIVAL 1 0015350 1 45300 1 203.50 $203.50 11/2612008 CHRISTINE CORNWELL FACILITY REFUND -HERITAGE 001 23004 83.32 11/26/2008 1 82898 JOANNE CHIU FACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 11/26/2008 1 82899 GEENA CHRISTENSEN RECREATION REFUND 1 001 1 34780 1 40.00 $40.00 11/26/2008 1 82900 JCM SCHOOL SUPPLY SUPPLIES -TINY TOTS 1 0015350 1 41200 1 35.85135.85 $400.00 11/26/2008 82901 CHRISTINE CORNWELL FACILITY REFUND -HERITAGE 001 23002 200.00 $528.32 11/2612008 CHRISTINE CORNWELL FACILITY REFUND -HERITAGE 001 23004 83.32 11/26/2008 82903 CHRISTINE CORNWELL FACILITY REFUND -HERITAGE 001 36620 245.00 $7,515.00 11/26/2008 1 82902 CSMFO IMEMBERSHIP DUES-MAGNUSON 1 0014050 1 42315 1 110.001 $110.00 11/26/2008 1 JDH DH MAINTENANCE JANITORIAL SVCS -PARKS NOV 0015340 42210 735.17 11/26/2008 1 82903 D & J MUNICIPAL SERVICES INC INGHBRHD IMP SVCS -07/D8 1 0015230 1 45213 1 7,515.00 $7,515.00 11/26/2008 1 82904 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -OCT 08 1 0014020 1 44023 1 2,260.44 $2,260.44 11/26/2008 1 82905 CAROL DENNIS PROF.SVCS-SS/CC MTG 0014030 1 44000 1 400.00 $400.00 11/26/2008 1 82906 IDEPARTMENT OF JUSTICE PRE-EMPLOYMENT FNGRPRNT 0014060 1 42345 1 51.00 $51.00 11/26/2008 82907 MAINTENANCE JANITORIAL SVCS -DBC NOV 0015333 45300 12,250.83 $12,986.00 11/26/2008 1 JDH DH MAINTENANCE JANITORIAL SVCS -PARKS NOV 0015340 42210 735.17 11/26/2008 1 82908 NARGIS DHARAS IFACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 11/26/2008 1 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES -GENERAL 0014090 1 42325 160.00 11/26/2008 1 82909 DIAMOND BAR HIGH SCH LEO CLUB PROCEEDS-F/FUN FESTIVAL 1 0015350 1 45300 1 203.501 $203.50 11/26/2006 1 82910 IDIAMOND BAR IMPROVEMENT ASSOCIATION AD -STEEP CYN TRAIL NOV 1 0014095 1 42115 1 450.00 $450.00 11/26/2008 1 82911 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES -GENERAL 0014090 1 42325 120.00 $280.00 11/26/2008 1 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES -GENERAL 0014090 1 42325 160.00 11/26/2008 1 82912 DIAMOND BAR MOBIL IVEH MAINT-COMM SVCS 1 0014090 1 42200 1 119.24 $119.24 Page 2 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 11/26/2008 82913 DIAMOND BAR PSYCHOLOGICAL REFUND -ZONING FEE 001 34430 30.00 $30.00 11/26/2008 1 82914 DAVID FERNANDEZ CONTRACT CLASS -FALL 1 0015350 1 45320 1 837.00 $837.00 11/26/2008 HALL & FOREMAN, INC. PROF.SVCS-INSPECTION 0015510 R45227 329.06 11/26/2008 1 82915 JARNELFLORES FACILITY REFUND -DBC 001 1 23002 1 500.00 $500.00 11/26/2008 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 967.50 11/26/2008 1 82916 JAMANDA GOMEZ RECREATION REFUND 1 001 1 34780 1 80.00 $80.00 11/26/2008 1 82917 GREEN SEAL CORP SUPPLIES -ROAD MAINT 0015554 1 41300 1 579.101$579.10 11/26/2008 82918 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 206.25 $1,598.44 11/26/2008 HALL & FOREMAN, INC. PROF.SVCS-INSPECTION 0015510 R45227 329.06 11/26/2008 82920 HALL & FOREMAN, INC. PROF.SVCS-INSPECTION 0015510 R45227 95.63 $893.06 11/26/2008 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 967.50 11/26/2008 1 82919 HASLER INC RENTAL -POSTAGE MACHINE 1 0014090 1 42130 1 146.14 $146.14 11/26/2008 JINLAND INLAND VALLEY HUMANE SOCIETY FACILITY ASSESSMENT -DEC 0014431 45403 1,250.00 11/26/2008 1 82920 IMPACT SIGNS PROF.SVCS-EN 07-559 1 001 1 23012 1 893.061 $893.06 11/26/2008 1 82921 INLAND CUSTOM PUBLISHING GROUP AD -DBC OCT 08 1 0014095 1 42115 1 750.001 $750.00 11/26/2008 82922 VALLEY HUMANE SOCIETY ANIMAL CONTRL SVCS DEC 08 0014431 45403 8,523.08 $9,773.08 11/26/2008 JINLAND INLAND VALLEY HUMANE SOCIETY FACILITY ASSESSMENT -DEC 0014431 45403 1,250.00 11/26/2008 1 82923 INT'L COUNCIL OF SHOPPING CENTERS MEMBERSHIP DUES -FY 08/09 1 0014030 1 42315 1 100.00 $100.00 11/26/2008 1 82924 SONG BOR JEN REFUND -23604 PROSPECT VLY 1 001 1 34430 1 140.00 $140.00 11/26/2008 1 82925 ILANDSCAPE MAINTENANCE UNLIMITED REPAIR SVCS-G/SPRINGS 1 1385538 1 42210 1 1,885.00 $1,885.00 11/26/2008 82926 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-250 001 23010 190.00 $190.00 11/26/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-250 001 23010 34.20 11/26/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-250 001 34430 -34.20 11/26/2008 82927 LEIGHTON & ASSOCIATES, INC. GEOTECHNICAL SVCS -STP CYN 2505310 46415 275.00 $1,733.69 11/26/2008 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-597 001 23012 363.69 11/26/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 23012 65.46 Page 3 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 11/26/2008 82927... LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 34650 -65.46 $1,733.69 ... 11/26/2008 82932 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 23012 115.80 $25.00 11/26/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 34650 -115.80 11/26/2008 82933 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-597 001 23012 643.32 $24,140.00 11/26/2008 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-597 001 23012 451.68 11/26/2008 82934 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 23012 81.30 11/26/2008 ILEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 34650 -81.30 11/26/2008 82928 CASSIDY WHITMORE LEGAL SVCS -SEPT 08 0014020 44021 1,656.00 $3,825.00 11/26/2008 ILIEBERT LIEBERT CASSIDY WHITMORE LEGAL SVCS -SEPT 08 0014020 1 44021 2,169.00 11/26/2008 1 82929 IDORA LONYAI CONTRACT CLASS -FALL 0015350 1 45320 1 28.20 $28.20 11/26/2008 82930 LOS ANGELES COUNTY PUBLIC WORKS FUEL -COMM SVCS 0015310 42310 2,471.75 $3,545.20 11/26/2008 LOS ANGELES COUNTY PUBLIC WORKS FUEL -ROAD MAINT 0015554 42310 648.86 11/26/2008 82932 LOS ANGELES COUNTY PUBLIC WORKS FUEL -GENERAL 0014090 42310 424.59 $25.00 11/26/2008 1 82931 LOS ANGELES UNIFIED SCHOOL DISTRICT BILINGUAL TESTING SVC-H/R 0014060 1 44000 1 90.00 $90.00 11/26/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WORKS 0015510 42110 75.52 11/26/2008 1 82932 CLAUDIA LUDWIG FACILITY REFUND -HERITAGE 001 36610 1 25.00 $25.00 11/26/2008 1 82933 MATLOCKASSOCIATES INC PROF.SVCS-PARKS M/PLAN 1245310 1 R44300 1 24,140.00 $24,140.00 11/26/2008 1 82934 MCE CORPORATION VEGETATION CONTROL -OCT 0015558 1 45508 1 9,646.231$9,646.23 11126/2008 1 82935 RYAN MCLEAN REIMB-JPIA CONF 0014030 1 42330 1 114.94 $114.94 11/26/2008 1 82936 JULIE MERCADO FACILITY REFUND-SYC CYN 1 001 1 23002 1 50.00 $50.00 11/26/2008 82937 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WORKS 0015510 42110 3.96 $186.65 11/26/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WORKS 0015510 42110 75.52 11/26/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/INFO 0014095 42110 107.17 11/26/2008 82938JEMAD NABIH RETENTION PAYABLE 250 20300 1,715.25 $15,437.20 11!26/2008 EMAD NABIH CONSTRCTN-SUMMITRIDGE 2505310 R46415 17,152.45 11/26/2008 82939 OFFICEMAX INC SUPPLIES -COMM SVCS 0015350 1 41200 1 197.12 $939.83 Page 4 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 11/26/2008 11/26/2008 82939... OFFICEMAX INC OFFICEMAX INC SUPPLIES -COMM SVCS SUPPLIES -DBC 0015350 0015333 41200 41200 267.77 1 474.94 $939.83... 11/26/2008 1 82940 ANDREW PARK FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 11/26/2008 1 PERS HEALTH DEC 08 -HEALTH INS PREMS 0014090 40086 388.00 11/26/2008 1 82941 KATIE PATEL FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 11/26/2008 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 9,809.75 11/26/2008 1 82942 NATVER PATEL IFACILITY REFUND -DBC 1 001 1 23002 1 600.00 $600.00 11/26/2008 1 82943 ROZANNE PEREYRA IFACILITY REFUND-REAGAN 001 1 23002 1 50.00 $50.00 11/26/2008 82944 PERS HEALTH DEC 08 -HEALTH INS PREMS 0014090 40093 323.93 $25,926.73 11/26/2008 1 PERS HEALTH DEC 08 -HEALTH INS PREMS 0014090 40086 388.00 11/26/2008 82948 PERS HEALTH DEC 08 -HEALTH INS PREMS 001 21105 25,214.80 $50.00 11/26/2008 82945 PERS RETIREMENT RETIRE CONTRIB-ER 001 21109 15,044.66 $24,903.20 11/26/2008 1 PERS RETIREMENT RETIRE CONTRIB-EE 0015210 40080 2.29 11/26/2008 82948 PERS RETIREMENT SURVIVOR BENEFIT 001 21109 46.50 $50.00 11/26/2008 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 9,809.75 11/26/2008 82946 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 8.00 $537.16 11/26/2008 1 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 208.88 11/26/2008 82948 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 320.28 $50.00 11/26/2008 1 82947 POMONA UNIFIED SCHOOL DISTRICT ELECT SVCS-LORBEER SCHOOL 0015340 1 42126 1 3,808.671$3,808.67 $329.08 11/26/2008 1 REINBERGER PRINTWERKS PRINT SVCS-P/INFO 0014095 42110 179.70 11/26/2008 1 82948 ALMA POUCHELOUN FACILITY REFUND-SYC CYN 001 1 23002 1 50.00 $50.00 11/26/2008 1 82949 REGIONAL CHAMBER OF COMMERCE SERVICE CONTRACT -DEC 08 0014096 1 45000 1 1,000.00 $1,000.00 11/26/2008 82950 REINBERGER PRINTWERKS PRINT SVCS-P/INFO 0014095 42110 74.69 $329.08 11/26/2008 1 REINBERGER PRINTWERKS PRINT SVCS-P/INFO 0014095 42110 179.70 11/26/2008 REINBERGER PRINTWERKS PRINT SVCS-P/INFO 0014095 42110 74.69 11/26/2008 1 82951 SERGIO RUELAS FACILITY REFUND -DBC 001 23002 350.00 $500.00 11/26/2008 1 ISERGIO RUELAS FACILITY REFUND -DBC 001 23002 150.00 Page 5 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # 11 Amount Total Check Amount 11/26/2008 82952 SCMAF ONE PITCH SIB TOURN 0015350 45300 50.00 $50.00 11/26/2008 1 82953 SHARP SEATING EXCURSION -ROSE PARADE 1 0015350 1 45310 1 1,756.25 $1,756.25 11/26/2008 82954 JAYSHREE SODHA FACILITY REFUND -DBC 001 23002 500.00 $875.00 11/26/2008 IJAYSHREE SODHA FACILITY REFUND -DBC 001 36615 375.00 11/26/2008 82955 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 41.14 $243.71 11/26/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 26.10 11/26/2008 82960 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 176.47 $643.63 11/26/2008 1 82956 SOUTHERN CALIFORNIA PIZZA COMPANY REFUND -ZONING FEE 1 001 1 34430 1 30.00 $30.00 11/26/2008 1 82957 SPARKLETTS WATER SUPPLIES-C/HALL 001409041200 21112 155.66 $165.91 11/26/2008 ISPARKLETTS 1EQ RENTAL-C/HALL 0014090 42130 10.25 11/26/2008 82958 STANDARD INSURANCE OF OREGON DEC 08-STD/LTD 001 21112 1,708.42 $3,001.62 11/26/2008 STANDARD INSURANCE OF OREGON DEC 08-SUPP LIFE INS PREM 001 21106 135.50 11/26/2008 82960 STANDARD INSURANCE OF OREGON DEC 08 -LIFE INS PREMS 001 21106 1,157.70 $643.63 11/26/2008 1 82959 STATE DISBURSEMENT UNIT ISLRY ATTCHMT-#0000932977 1 001 1 21114 1 283.73 $283.73 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -DIST 38 1385538 42115 3,092.23 11/26/2008 1 82960 ISTUBBIES PROMOTIONS SUPPLIES -COMM SVCS 0015350 1 41200 1 643.63 $643.63 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -DIST 41 1415541 42115 3,436.20 11/26/2008 1 82961 SUNSHINE SENIORS ASSOCIATION IFACILITY REFUND -DBC 1 001 23002 500.00 $500.00 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2008-325 1 001 23010 253.00 11/26/2008 1 82962 JULIE TAFOYA FACILITY REFUND-PANTERA 1 001 23002 50.001 $50.00 11/26/2008 1 82963 THE READY STORE SUPPLIES-EMER BCKPCKS 1 0014440 1 46250 1 3,439.80 $3,439.80 11/26/2008 82964 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2008-305 001 23010 235.50 $9,905.99 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -DIST 38 1385538 42115 3,092.23 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -DIST 39 1395539 42115 2,561.06 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -DIST 41 1415541 42115 3,436.20 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CDBG 1255215 42115 328.00 11/26/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2008-325 1 001 23010 253.00 Page 6 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 11/26/2008 82965 ILEONARD THEODORUS IFACILITY REFUND-PANTERA 001 23002 245.00 $245.00 11126/2008 1 82966 ITIME WARNER IMODEM SVCS -COUNCIL 0014010 1 42130 1 46.951 $46.95 11126/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-SYC CYN PK 0015340 42210 355.96 11!26/2008 82967 JUS HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICAL 0014060 1 42345 1 152.001 $152.00 11/26/2008 82968 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA PK 0015340 42210 336.68 $32,198.94 11126/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-SYC CYN PK 0015340 42210 355.96 11126/2008 82970 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA PK 0015340 42210 196.70 $1,313.63 11/26/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA 0015340 42210 307.03 11/26/2008 82976 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PETERSON PK 0015340 42210 146.60 $122.00 11/26/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA PK 0015340 42210 252.84 11/26/2008 82977 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC 0015333 45300 5,645.47 $80.00 11/26/2008 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 24,604.11 11/26/2008 82978 IVALLEY CREST LANDSCAPE MAINT INC JADDL MAINT-LORBEER SCH 0015340 1 42210 353.55 $570.00 11/26/2008 1 82969 IVANTAGEPOINT TRNSFR AGNTS-303248 11126/08-P/R DEDUCTIONS 001 1 21108 1 4,061.521 $4,061.52 11/26/2008 WEST COAST ARBORISTS INC TREE WATERING -OCT 08 0015558 45510 670.00 11/26/2008 1 82970 IVISION SERVICE PLAN IDEC 08 -VISION PREMIUMS 001 1 21107 1 1,313.63 $1,313.63 11/26/2008 82971 WEST COAST ARBORISTS INC TREE MAINT-OCT 08 0015558 1 45509 2,149.25 $2,819.25 11/26/2008 WEST COAST ARBORISTS INC TREE WATERING -OCT 08 0015558 45510 670.00 11/26/2008 1 82972 ITINA WONG IRECREATION REFUND 1 001 1 34780 1 20.00 $20.00 11/26/2008 82973 YANG FACILITY REFUND -DBC 001 23002 100.00 $175.00 11/26/2008 JANDREW ANDREW YANG FACILITY REFUND -DBC 001 1 36615 75.00 11/26/2008 82974 RITA ZIEGLER IFACILITY REFUND-SYC CYN 1 001 1 23002 1 50.00 $50.00 11/26/2008 82975 jZUMAR INDUSTRIES INC SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 1,418.08 $1,418.08 12/4/2008 82976 JA AMERICAN SELF STORAGE STORAGE LEASE -UNIT I.T. 1 0014070 1 46230 1 122.00 $122.00 12/4/2008 82977 JAARP MATURE DRIVING CLASS 1 0015350 1 45300 1 80.001 $80.00 12/4/2008 82978 JADVANTEC CONSULTING ENGINEERS INC jTRFFC MNGMNT-OCT 08 1 0015510 1 R44000 1 570.001 $570.00 Page 7 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 12/4/2008 82981 GROUP INC SUPPLIES -TONERS 0014070 45000 271.71 $358.26 Check Date Check Number Vendor Name SUPPLIES -TONERS Transaction Description 45000 Fund/ Dept Acct # Amount Total Check Amount JRHOWENA ARCED JPK REFUND -HERITAGE PK 1001 23002 1 200.00 $200.00 12/4/2008 $50,000.00 12/4/2008 1 82979 JALAMEDA CORRIDOR -EAST (ACE) IMPRM-BREA CYN RD 2505510 1 46411 1 50,000.00 JAUDIO VISUAL INNOVATIONS AV EQ REPAIR -DBC 1 0015333 1 42210 1 330.00 $330.00 $11.94 12/4/2008 1 82980 JAMERICANA ART CHINA CO SUPPLIES -CITY MUG 0014090 1 41400 1 11.94 12/4/2008 82981 GROUP INC SUPPLIES -TONERS 0014070 45000 271.71 $358.26 12/4/2008 1 1 JAMERICOMP AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 1 45000 86.55 12/4/2008 1 82982 JAPPLEONE EMPLOYMENT SERVICES TEMP SVCS -WK 11/15 0014030 1 44000 1 540.501 $540.50 12/4/2008 1 BRAHMA FOUNDATION COMM ORG SUPPORT FUND 0114010 42355 100.00 12/4/2008 1 82983 JRHOWENA ARCED JPK REFUND -HERITAGE PK 1001 23002 1 200.00 $200.00 12/4/2008 BRAHMA FOUNDATION COMM ORG SUPPORT FUND 0114010 42355 -100.00 12/4/2008 1 82984 JAUDIO VISUAL INNOVATIONS AV EQ REPAIR -DBC 1 0015333 1 42210 1 330.00 $330.00 12/4/2008 1 82985 IBEE REMOVERS BEE REMOVAL -PROSPECT VLY 11385538 1 42210 1 105.00 $105.00 12/4/2008 1 82986 JAXA YVETTE BERCERRA IREFUND-BLDG PERMIT 1 001 1 34110 1 122.30 $122.30 12/4/2008 82987 BRAHMA FOUNDATION COMM ORG SUPPORT FUND 0014010 42325 75.00 $0.00 12/4/2008 1 BRAHMA FOUNDATION COMM ORG SUPPORT FUND 0114010 42355 100.00 12/4/2008 82989 BRAHMA FOUNDATION COMM ORG SUPPORT FUND 0014010 42325 -75.00 $45.00 12/4/2008 BRAHMA FOUNDATION COMM ORG SUPPORT FUND 0114010 42355 -100.00 12/4/2008 1 82988 IBUCKNAM & ASSOCIATES INC IPROF SVCS-PVMNT MGT SVCS 1 0015551 1 45221 1 335.04 $335.04 12/4/2008 1 ICATALINA CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015340 1 42210 308.49 12/4/2008 1 82989 1JENNIFER BYRD IRECREATION REFUND 1 001 1 34720 1 45.00 $45.00 12/4/2008 1 82990 ICECILIA CANCHOLA JPK REFUND -HERITAGE PK 1001 1 23002 1 200.00 $200.00 12/4/2008 1 82991 ICASINO DE PARIS CORP ENTERTAINMENT-EMPL RECOGN 10014090 1 42325 1 2,000.00 $2,000.00 12/4/2008 82992 BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 113.31 $421.80 12/4/2008 1 ICATALINA CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015340 1 42210 308.49 12/4/2008 82993 CDW GOVERNMENT INC. SUPPLIES -13. 0014070 46230 459.19 $520.38 1214/2008 CDW GOVERNMENT INC. SUPPLIES-I.T. 0014070 46230 563.90 12/4/2008 CDW GOVERNMENT INC. CR MEMO -CISCO SPARE 0014070 46230 -502.71 Page 8 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 12/4/2008 82994 COMMUNITY DEVELOPMENT COMMISSION HIP REPAYMENT 0014090 44000 J 15,000.00 $15,000.00 12/4/2008 1 82995 JDAVID A DOYLE REIMB-CJPIA CONFERENCE 0014030 1 42330 1 131.671 $131.67 12/4/2008 EVERGREEN INTERIORS PLANT MAINT-C HALL 0014090 42210 230.00 12/4/2008 1 82996 JDAY & NITE COPY CENTER PRINT SVCS -COMM SVCS 0015350 1 42110 1 34.64 $34.64 1214/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -1,043.47 12/4/2008 1 82997 1 DELTA CARE USA IDEC 08 -DENTAL PREMIUMS 001 1 21104 1 396.08 $396.08 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 08-608 001 23012 10,434.68 12/4/2008 1 82998 IDOGGIE WALK BAGS INC SUPPLIES -PARKS 0015310 1 41200 1 1,395.881 $1,395.88 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -247.61 12/4/2008 1 82999 JENVIRONMENTAL IMPACT SCIENCES PROF SVCS -STADIUM 0014090 1 44000 1 100.001 $100.00 12/4/2008 83000 EVERGREEN INTERIORS PLANT MAINT-C HALL 0014090 41200 400.52 $837.52 12/4/2008 EVERGREEN INTERIORS PLANT MAINT-C HALL 0014090 42210 230.00 12/4/2008 EVERGREEN INTERIORS PLANT MAINT-LIBRARY 0014090 42210 207.00 12/4/2008 1 83001 IGO LIVE TECHNOLOGY INC IPROF SVCS -CITY VIEW 1 0014070 1 R44000 1 2,550.001 $2,550.00 12/4/2008 83003 HALL & FOREMAN, INC. PROF SVCS -EN 03-361 001 23012 1,000.00 $19,220.56 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 03-361 001 23012 250.00 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -GRADING 0015510 R45227 265.18 1214/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -1,043.47 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 08-608 001 23012 2,476.14 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 08-608 001 23012 10,434.68 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 23012 247.61 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 34650 -247.61 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-608 001 23012 1,043.47 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 04-434 001 23012 281.25 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04-434 001 23012 70.31 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04-434 001 34650 -70.31 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 23012 185.63 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 34650 -185.63 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -INSPECTION 0015510 45227 195.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-589 001 23012 118.13 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-589 001 34650 -118.13 1214/2008 IHALL & FOREMAN, INC. PROF SVCS -EN 07-555 001 23012 742.50 Page 9 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 12/4/2008 83003... HALL & FOREMAN, INC. ADMIN FEE -EN 05-496 001 34650 -61.88 $19,220.56 ... 12/4/2008 83005 HALL & FOREMAN, INC. PROF SVCS -PLAN CHECK 0015551 45223 35.81 $285.00 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 07-589 001 23012 472.50 12/4/2008 83006 HALL & FOREMAN, INC. ADMIN FEE -EN 07-569 001 34650 -331.88 $14,432.88 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 05-496 001 23012 247.50 12/4/2008 83007 HALL & FOREMAN, INC. ADMIN FEE -EN 05-496 001 23012 61.88 $145.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 05-479 001 34650 -125.00 12/4/2008 83008 HALL & FOREMAN, INC. PROF SVCS -EN 07-569 001 23012 1,327.50 $35.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-569 001 23012 331.88 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 01-321 001 34650 -57.50 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 05-479 001 23012 500.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 05-479 001 23012 125.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-582 001 34650 -65.63 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 01-321 001 23012 230.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 01-321 001 23012 57.50 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE EN 03-397 001 34650 -187.50 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 07-582 001 23012 262.50 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-582 001 23012 65.63 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 03-361 001 34650 -250.00 12/4/2008 HALL & FOREMAN, INC. PROF SVCS -EN 03-397 001 23012 750.00 12/4/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 03-397 1 001 23012 1 187.50 12/4/2008 1 83004 INLAND EMPIRE STAGES SR EXCURSION -11/19/08 1 1125350 1 45310 1 1,343.501 $1,343.50 12/4/2008 IKAREN LEOS 1PK REFUND -HERITAGE 001 23002 -200.00 12/4/2008 1 83005 INLAND VALLEY DAILY BULLETIN ILEGAL AD -PUBLIC HEARING 1 0015510 1 42115 1 285.001 $285.00 12/4/2008 1 83006 INTERNATIONAL PROTECTIVE SVCS INC. XING GRD SVCS -OCT 1 0014411 1 45410 1 14,432.88 $14,432.88 12/4/2008 1 83007 IPMA-HR MBRSHP DUES -CROSS 1 0014060 1 42315 1 145.001 $145.00 12/4/2008 1 83008 JOBS AVAILABLE SUBSCRIPTN RNWL 1 0014060 1 42320 1 35.001 $35.00 12/4/2008 83009 KAREN LEOS PK REFUND -HERITAGE 001 23002 200.00 $0.00 12/4/2008 IKAREN LEOS 1PK REFUND -HERITAGE 001 23002 -200.00 12/4/2008 1 83010 ILEWIS ENGRAVING INC. ENGRAV SVCS-CTY TILES 1 0014090 1 42113 1 55.211 $55.21 Page 10 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 12/4/2008 83011 LIEBERT CASSIDY WHITMORE LEGAL SVCS -HR 0014020 44021 36.00 $3,071.70 12/4/2008 LIEBERT CASSIDY WHITMORE LEGAL SVCS -HR 0014020 44021 450.00 12/4/2008 83013 LIEBERT CASSIDY WHITMORE LEGAL SVCS -HR 0014020 44021 2,585.70 $202.50 12/4/2008 1 83012 LOS ANGELES COUNTY ASSESSOR IPROF SVCS -OCT 08 1 0014070 1 46235 1 1,622.00 $1,622.00 12/4/2008 ILOWE'S BUSINESS ACCOUNT SUPPLIES -RECREATION 0015350 41200 1 18.32 12/4/2008 1 83013 ILOS ANGELES COUNTY PUBLIC WORKS IPROF SVCS -PARKS 1 0015340 1 42210 1 202.501 $202.50 12/4/2008 83014 LOWE'S BUSINESS ACCOUNT SUPPLIES -DBC 0015333 41200 8.68 $27.00 12/4/2008 ILOWE'S BUSINESS ACCOUNT SUPPLIES -RECREATION 0015350 41200 1 18.32 12/4/2008 1 83015 JELVIRA MARTINEZ REFUND -TRANSIT OVRPYMT 1 112 1 34850 1 4.001 $4.00 12/4/2008 83016 MEDIRATA REFUND -EN 04-456 001 23012 3,513.5612/4/2008 $443.81 12/4/2008 �R!TA RTA MEDIRATA REFUND -DEP PW 108 001 23001 31330.00 12/4/2008 1 83017 IMERCURY DISPOSAL SYSTEMS INC IRECYL FEES -BATT & BULBS 1 1155515 1 44000 1 443-811 $443.81 12/4/2008 OFFICE MAX SUPPLIES -GENERAL 0014090 41200 1,388.44 12/4/2008 1 83018 1JENNIFER MIGRINO JPK REFUND-PANTERA PK 1 001 1 23002 1 150.001 $150.00 12/4/2008 OFFICE MAX SUPPLIES -CLERK 0014030 41200 100.80 12/4/2008 1 83019 INOREEN MORRIS JPK REFUND-PANTERA PK 001 1 23002 1 100.00 $100.00 12/4/2008 7 83020 INATIONAL DATA & SURVEYING SERVICES IPROF SVCS-GSPGS-BCR 0014096 1 44000 1 6,250.001 $6,250.00 12/4/2008 83021 OFFICE MAX SUPPLIES-PIWKS 0015510 41200 51.85 $1,024.99 12/4/2008 OFFICE MAX SUPPLIES -GENERAL 0014090 41200 1,388.44 12/4/2008 OFFICE MAX CREDIT MEMO -GENERAL 0014090 41200 -516.10 12/4/2008 OFFICE MAX SUPPLIES -CLERK 0014030 41200 100.80 12/4/2008 1 83022 JOLYMPIC STAFFING SERVICES ITEMP SRVCS-PWKS 1 0015510 1 44000 1 158.88 $158.88 12/4/2008 83023 ORKIN PEST CONTROL INC PEST CONTROL-SYC CYN 0015340 42210 63.22 $247.72 12/4/2008 ORKIN PEST CONTROL INC PEST CONTROL-BREA CYN 1385538 42210 60.64 12/4/2008 ORKIN PEST CONTROL INC PEST CONTROL-BREA CYN 1385538 42210 60.64 12/4/2008 ORKIN PEST CONTROL INC PEST CONTROL-SYC CYN D015340 42210 63.22 Page 11 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 12/4/2008 83024 PAETEC COMMUNICATIONS INC. L DIST TELEPHONE-NOV 0014090 42125 1 802.55 $802.55 12/4/2008 1 83025 ANIL PATEL REFUND -EN 04-433 1 001 1 23012 1 3,528.03 $3,528.03 12!4/2008 1 JPTM PTM GENERAL ENGINEERING CORP PROF SVC -INTERCONNECT LINK2505510 0015510 R46412 166,159.00 12/4/2008 1 83026 IROBERT PRICE IRECREATION REFUND -DBC 1 001 1 23002 1 350.00 $350.00 12/4/2008 83027 GENERAL ENGINEERING CORP RETENTION PAYABLE 250 20300 -16,615.90 $149,543.10 12!4/2008 1 JPTM PTM GENERAL ENGINEERING CORP PROF SVC -INTERCONNECT LINK2505510 0015510 R46412 166,159.00 12/4/2008 1 83028 IRECY CAL SUPPLY CO IRECYCL CONTAINRS 1 1155516 1 41200 1 149.98 $149.98 12/4/2008 1 83029 SAN GABRIEL VALLEY COUNCIL OF GOVT PW TAC MTG-LIU & LEE 1 0015510 1 42325 1 40.00 $40.00 12/4/2008 1 83030 ISILVER STATE COACH INC IVOL PTRL-RECOGN 1 0014415 1 42325 1 569.62 $569.62 12/4/2008 1 83031 SO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL DEC 08 1 0014090 1 42140 21,810.60 $21,810.60 12/4/2008 83032 SOUTHERN CALIFORNIA EDISON ELECT SVC -TR CNTRL 0015510 42126 362.28 $584.43 12/4/2008 1 SOUTHERN CALIFORNIA EDISON ELECT SVC -TR CNTRL 0015510 42126 150.22 12/4/2008 SOUTHERN CALIFORNIA EDISON ELECT SVC -TR CNTRL 0015510 42126 37.53 12/4/2008 SOUTHERN CALIFORNIA EDISON ELECT SVC -TR CNTRL 0015510 42126 34.40 12/4/2008 1 83033 IBERNADETTE STEVERSON IRECREATION REFUND 1 001 1 34720 1 45.001 $45.00 12/4/2008 1 83034 ITHE COMDYN GROUP INC PROF SVCS -WK 11/14,11/21 1 0014070 1 44000 1 2,328.48 $2,328.48 12/4/2008 1 83035 ITHOMSON WEST LEGAL PUBLCTN-UPDATE 1 0014030 1 42320 1 384.96 $384.96 12/4/2008 83036 THREE VALLEYS MUNICIPAL WATER DIST MTG-COUNCIL 0014010 42325 15.00 $30.00 12/4/2008 1 THREE VALLEYS MUNICIPAL WATER DIST MTG-COUNCIL 0014010 42325 15.00 12/4/2008 1 83037 WARNER INTERNET SVCS -HERITAGE 0015340 42126 116.01 $160.96 12/4/2008 JTIME TIME WARNER MODEM SVCS -COUNCIL 0014010 42130 44.95 12/4/2008 1 83038 TOMMYE A CRIBBINS REIMB-CJPIA CONFERENCE 1 0014030 1 42330 1 41.67 $41.67 12/4/2008 1 83039 TRG LAND INC IPROF SVCS -SITE D JUNE 08 1 0015240 1 R44000 1 5,206.831 $7,802.39 Page 12 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 12/4/2008 12/4/2008 83039... TRG LAND INC TRG LAND INC PROF SVCS- SITE D PROF SVCS -SITE D JUL'08 0015240 0015240 R44000 R44000 1,039.36 1,556.20 $7,802.39 ... 12/4/2008 83040 VERIZON CALIFORNIA PH SVCS -DBC 0015333 42125 247.82 $423.70 12/4/2008 VERIZON CALIFORNIA PH SVCS -MAPLE HILL 0015340 42125 87.94 12/4/2008 83043 VERIZON CALIFORNIA PH SVCS-RREAGAN 0015340 42125 87.94 $9,995.00 12/4/2008 83041 VERIZON WIRELESS -LA CELL CHRGS-IT 0014070 42125 100.82 $260.96 12/4/2008 VERIZON WIRELESS -LA CELL CHRGS-MODEM 0014411 42125 45.01 12/4/2008 83043 VERIZON WIRELESS -LA CELL CHRGS-CMGR 0014030 42125 70.74 $9,995.00 12/4/2008 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014440 42125 44.25 12/4/2008 83047 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014090 42125 0.14 $20.00 12/4/2008 1 83042 IVISION INTERNET PROVIDERS INC IPROF SVCS-NOV 08 1 0014070 1 44030 1 150.001 $150.00 12/4/2008 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 996.37 12/4/2008 1 83043 VOLCAN GROUP INC JWIFI - FEASIBILITY STUDY 1 0014070 1 R44000 1 9,995.00 $9,995.00 12/4/2008 83044 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 11.88 $1,020.13 12/4/2008 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 996.37 12/4/2008 83046 WAXIE SANITARY SUPPLY SUPPLIES -HERITAGE PARK 0015340 42210 11.88 $145.44 12/4/2008 1 83045 TIFFANY WEESNERT PK REFUND -HERITAGE PK 1 001 1 23002 1 200.00 $200.00 12/4/2008 1 83046 WELLDYNERX SHARPS PROG-OCT 08 1155515 1 44000 1 145.44 $145.44 12/4/2008 1 83047 WOMEN IN LEISURE SERVICES MTG-LORRY MEYER 1 0015350 1 42325 1 20.001 $20.00 12/4/2008 83048 1 PAUL WRIGHT A/V SVCS-CNCL MTG 1 0014090 1 44000 1 245.00 $245.00 12/4/2008 1 83049 IRICHARD YOO RECREATION REFUND -DBC 1 001 1 23002 1 100.00 $100.00 12/4/2008 1 83050 IDELTA DENTAL IDEC 08 DENTAL PREMIUM 1 001 1 21104 1 2,910.351 $2,910.35 12/4/2008 1 83051 ARMITA LEOS JPK REFUND -HERITAGE PK 1 001 1 23002 1 200.00 $200.00 12/4/2008 1 83052 IMANAGED HEALTH NETWORK IDEC 08 EAP PREMIUM 001 1 21115 1 155.681 $155.68 Page 13 City of Diamond Bar - Check Register 11/26/08 thru 12/10/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 12/9/2008 83053 BRAHMA FOUNDATION DBHS FUNCTION -COUNCIL 0014010 42325 75.00 $0.00 12/9/2008 83055 BRAHMA FOUNDATION COMM ORG SUPPORT 0114010 42355 100.00 $100.00 12/9/2008 BRAHMA FOUNDATION DBHS FUNCTION -COUNCIL 0014010 42325 -75.00 12/9/2008 WIT0007 IBRAHMA FOUNDATION ICOMM ORG SUPPORT 0114010 42355 -100.00 $33,489.84 12/9/2008 1 83054 IBRAHMA FOUNDATION JDBHS FUNCTION -COUNCIL 0014010 1 42325 1 75.001 $75.00 12/9/2008 1 83055 BRAHMA FOUNDATION ICOMM ORG SUPPORT 0114010 1 42355 1 100.00 $100.00 11/26/2008 1 WIT0007 UNION BANK OF CALIFORNIA, NA LEASE PAYMENT -DBC DEC 0014090 1 42140 1 33,489.84 $33,489.84 $757,451.95 Page 14 Agenda # 6A Meeting Date: December 16, 2008 CITY COUNCIL AGENDA REPORT ` Y.U$PORI TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City M TITLE: ADOPT RESOLUTION NO. 08 -XX APPROVING THE INSTALLATION OF A STOP SIGN ON STRANGE CREEK DRIVE AT OVERLOOK RIDGE ROAD. RECOMMENDATION: Approve. FINANCIAL IMPACT: The installation of a stop sign, pavement legend, and regulatory signage will cost approximately $370 and will be funded by the City's signing and striping maintenance budget allocation for FY 2008-2009. BACKGROUND/DISCUSSION: A concern has been raised on Strange Creek Drive regarding sight distance issues while traveling westbound on Strange Creek Drive and attempting a left turn onto Overlook Ridge Road. The radius of the curb along Overlook Ridge Road obscures visibility and speeding has been observed on Overlook Ridge Road. Our traffic consultant conducted a stop sign warrant study of the intersection, which evaluated several criteria including road characteristics, volume, visibility, and accident history. Based upon the findings of the warrant study, an all -way stop intersection is not warranted at this location. However, our consultant recommends that sight distance can be improved for vehicles traveling westbound on Strange Creek Drive with the installation of a stop sign on Strange Creek Drive (see attached exhibit). Road Characteristics Overlook Ridge Road is a residential street with an overall length that is approximately 2,100 linear feet (from Highland Valley to Cougar Creek Road) The street width is 40 feet curb to curb. The lane configuration consists of two (2) lanes with no center -line striping As vehicles approach Strange Creek Drive on Overlook Ridge Road, the downhill grade varies from 0.5% to 5.5% between Reno Ridge and Strange Creek Drive. Between Strange Creek Drive to Highland Valley Road on Overlook Ridge Road, the grade rate varies from a 5% downhill slope to approximately a 10% descent as vehicles approach Highland Valley Road. Currently, there is a stop sign on Overlook Ridge Road at Highland Valley Road, approximately 260 feet from Strange Creek Drive. Volume and Speed Volume counts were taken on Overlook Ridge Road north and south of Strange Creek Drive, and Strange Creek Drive east of Overlook Ridge Road. Hourly volume averages of 24 vehicles on Overlook Ridge Road (in the vicinity of Strange Creek Drive) and 13 vehicles on Strange Creek Drive (just east of Overlook Ridge) were observed. A speed study was not necessary since the volume threshold was not met. Visibilit,� Sight &stance was observed at the intersection. When looking to the north (right) from Strange: Creek Drive, approaching vehicles are obscured due to the radius of the curb on Overlook Ridge Road (please see attached aerial map). Accidents Within the previous five (5) year period, there have been no reported accidents at the intersection. However, a resident located at the northeast corner of the intersection reported having observed near collisions over the last couple of years. The Traffic and Transportation Commission reviewed and discussed this item at their November 13, 2008 meeting. The Commission concurred with staff's recommendation to install a stop sign and pavement legend on Strange Creek Drive and regulatory signage: on Overlook Ridge Road to improve sight distance at the intersection. The residents living along Strange Creek Drive have been informed that this item is being considered at the December 16, 2008 City Council Meeting. PREPARED BY: Christian Malpica-Perez, Associate Engineer REVIEWED.. DDv'idC. Liu Director of Public Works Attachments: Resolution No. 2008 -XX Aerial Map and Legend RESOLUTION 2008 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF A STOP SIGN ON STRANGE CREEK DRIVE AT OVERLOOK RIDGE ROAD. Recitals (i) The Traffic and Transportation Commission considered this matter at a public meeting on November 13, 2008, (ii) At the meeting on November 13, 2008, the Traffic and Transportation Commission determined that the installation of a stop sign on Strange Creek Drive at Overlook Ridge Road is appropriate. Resolution NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: I . Said action is pursuant to Sections 10.08.010, 10.08.080, and 10. 12.1110 of the City of Diamond Bar Municipal Code, as heretofore adopted; 2. The City Council hereby finds the public health, safety and welfare will be best protected by the installation of a stop sign on Strange Creek Drive at Overlook Ridge Road as herein prescribed; and 3. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said stop sign to be installed. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 16th day of December, 2008. Ron Everett, Mayor ATTEST: Tommye Cribbins, City Clerk I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 16th day of December, 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar SCALE 1' = 40' 3w/ PROPOSED 1T WRAF, LIMIT LINE STRIPE rT { t� L 'g C F` U Fes_ to CO Io A�j GE gold i PROPOSED WI -2A SIGN / R� ON EX SIREET UGHT OVE / / �y s E%. SNS, �N , cRWA(CA)(MOD)� —` • -L PROPOSED R1-1 SIGN �TIR ON NEW PDST _ "- s s 1 p _ ,xY STRANGE CREEK DRI ��iII I i SIGN LEGEND: Mo PARKING R30A(CA)(MOD) W -z O R1_1 STOP Agenda: 6-5 Meeting Date: December 96 2008 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: RESOLUTION NO. 2008 -XX AC EPTING AN IRREVOCABLE OFFER OF DEDICATION FOR ROAD PURPOSES FROM, EDEN DONGSAN INVESTMENT, INC. THE OWNERS OF THE PROPERTY LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF BANNING WAY AND GOLDEN SPRINGS DRIVE (20657 GOLDEN SPRINGS DRIVE). RECOMMENDATION: Accept and authorize the City Engineer to sign the Irrevocable Offer of Dedication. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND/DISCUSSION: As part of the conditions of approval for the proposed commercial development at the northwest corner of the intersection of Banning Way and Golden Springs Drive, the existing width of Banning Way was required to be widened by two feet to the west. The entire width of the roadway was rehabilitated and new curb, gutter and sidewalk were installed along the west side of Banning Way. Additionally, the roadway cul-de-sac was required to be properly constructed to meet current standards. In order to include these proposed street improvements into the public street system, portions of the property must be dedicated to the City. Eden Dcngsan Investment, Inc. has prepared the attached legal description (Exhibits A) and Exhibit B which have been reviewed by staff. The documents conform to the City standards and staff recommends Council to accept this offer of dedication. The property owner has executed the attached Irrevocable Offer for the City's approval and acceptarce. PREPARED BY: Kimberly Molina, Associate Engineer REVIEWED BY: Dhvidiu rl_ Director of Public Works Attachments: Aerial Map Resolution No. 2008 -XX Irrevocable Offer of Dedication for Road Purposes RESOLUTION 2008 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING AN IRREVOCABLE OFFER OF DEDICATION FOR ROAD PURPOSES. A. RECITALS: (i) WHEREAS, Eden Dongsan Investment, Inc. are the owners of the property located at the northwest corner of the intersection of Banning Way and Golden Springs Drive and have offered the City of Diamond Bar a dedication for such portions of property more particularly described in Exhibits A and B of the Irrevocable Offer of Dedication for Road Purposes attached hereto; (ii) WHEREAS, the City Engineer has reviewed, approved and recommends acceptance of the Irrevocable Offer of Dedication for Road Purposes; and (iiii) WHEREAS, all legal prerequisites to the acceptance of this offer and the adoption of this resolution have occurred. B. RESOLUTION: NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE: Section 1. The City Council of the City of Diamond Bar does hereby find that all of the facts set forth in the recitals of this resolution are true and correct. Section 2. The City Council of the City of Diamond Bar does hereby accepts the Irrevocable Offer of Dedication for Road Purposes attached hereto from Eden Dongsan Investment, Inc. and consents to recordation of this offer of dedication. Section 3. The City Clerk of the City of Diamond Bar is hereby authorized and directed to cause the Irrevocable Offer of Dedication for Road Purposes to be recorded on behalf of the City in the Office of the County Recorder and to execute any and all other documents as may be necessary or convenient to effect the recordation, and to certify to the adoption of this resolution. PASSED, APPROVED AND ADOPTED this 16th day of December, 2008. Ron Everett, Mayor ATTEST: Tommye A. Cribbins, City Clerk I, TOMIMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 16th day of December, 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar CITY COUNCIL TO: Honorable Mayor and Mem VIA: James DeStefano, City Mai TITLE: NOTICE OF COMPLETION ARTERIAL ZONE 2 SLURRY S RECOMMENDATION: File a Notice of Completion. FINANCIAL IMPACT: There is no financial impact. BACKGROUND/DISCUSSION: Agenda # 6.6 Meeting Date :December 16. 2008 AGENDA REPORT of the City Council R RESIDENTIAL AREA 4 AND ROAD MAINTENANCE PROJECT. The City Council awarded a construction contract to American Asphalt South, Inc. on June 17, 2008 in an amount not to exceed $1,712,430.50 with a contingency amount of $102,745.83 for a total authorization amount of $1,815,176.33. The City authorized the Notice to Proceed for the construction project on July 2, 2008. American Asphalt South, Inc. has completed all work required as part of this project in accordance with the specifications approved by the City. The final construction cost of the project is $1,692,418.43 which is $20,012.07 under budget. PREPARED BY: Kimberly Molina, Associate Engineer REVI ED BY- Dav�_iu, Director of Public Works Attachments: Notice of Completion Date Prepared: December 10, 2008 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 E. COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3 The full address of the owner is 21825 Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "Iessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in connnon are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on November 26, 2008. The work done was: Residential Area 4 and Arterial Zone 2 Road Maintenance Project - various locations 7. The name of the contractor, if any, for such work of improvement was American Asphalt South Inc (If no contractor for work of improvement as a whole, insert "none") (Date of Contract) S. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of Califomia, and is described as follows Residential Area 4 and Arterial Zone 2 Roadway Maintenance Project 9. The street address of said property is Dated: Verification for Individual Owner (If no street address has been officially assigned. insert "none") CITY OF DIAMOND BAR Signature ofowner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the _ Director of Public Works the declarant of the foregoing (`resident of', "Manager of," "A partner, of," "Ownerof," etc.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury fiat the foregoing is true and correct. Executed on (Date of signature) 20 _, at Diamond Bar California. (City where signed) (Personal signature ofthe individual who is swearing that the contents of the notice of completion are true) TO: COUNCIL Honorable Mayor and Members of the City Council Agenda # 6,7 Meeting Date: December 16,200 AGENDA REPORT VIA: James DeStefano, City Mana ` —* TITLE: APPROPRIATION OF $50,000 FROM GENERAL FUND RESERVES FOR SPECIAL LEGAL SERVICES PROVIDED BY SHEPPARD, MULLIN, RICHTER, & HAMPTON, LLP. RECOMMENDATION: Appropriate funds. FISCAL. IMPACT: The additional $50,000 will be appropriated from General Fund reserves. BACKGROUND / DISCUSSION: In addition to the City's primary legal representative, Jenkins & Hogin, the City often enlists the services of additional legal experts to assist in a number of matters important to the community. Recently, under his $25,000 spending authority, the City Manager signed a letter of engagement to secure the services of Jack Rubens of Sheppard, Mullin, Richter, and Hampton, LLP to provide supplemental special legal services. It is now anticipated that the overall scope of services required will surpass this initial engagement, and a City Council approved appropriation of funds will be required. To ensure adequate funding remains available for these services, staff requests the Council appropriate $50,000 from General Fund reserves. Prepared by: ti RyancLean, Assistant to the City Manager Agenda # Meeting Date: 6.8 12/16/08 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: ACCEPTANCE OF WORK PERFORMED BY EMAD NABIH FOR THE CONSTRUCTION OF THE TRAIL CONNECTIONS AT STEEP CANYON AND AT THE DIAMOND BAR CENTER; DIRECTION TO THE CITY CLERK TO FILE THE PROPER NOTICE OF COMPLETION AND TO RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE. RECOMMENDATION: Accept the work performed by Emad Nabih; direct the City Clerk to file the Notice of Completion; and authorize the release of the retention. FINANCIAL IMPACT: There is $255,000 appropriated for this project. Total cost to complete the project is $241,685.22. Following is the breakdown of project costs: Project Costs: Construction Contractor (Includes Change Order#1) Design & Development of Construction Documents Construction Management / Inspection Geotechnical Plan Check / Inspection Building & Safety Plan Check / Inspection Plans & Specs Photocopies and Bid Release Ads Signage / Misc. Expenses TOTAL Funds appropriated for this project: $ 153,298.05 $ 39,560.00 $ 36,400.00 $ 4,742.00 $ 5,145.00 $ 773.73 $ 1,766.44 $ 241,685.22 $ 255,000.00 BACKGROUND: The City Council awarded a contract in the amount of $150,138.05 to Emad Nabih on June 17, 2008 to construct the Trail Connections at Steep Canyon and at the Diamond Bar Center. Change Order #1 in the amount of $3,160 was approved by staff for the contractor to determine the exact location of a 12" water pipe belonging to the Walnut Valley Water District at the Diamond Bar Center trail location and to make a minor adjustment in the trail elevation to accommodate the pipe. Total cost of the project, including Change Order #1 is $241,685.22 The work was substantially completed on December 11, 2008 and is now ready to be accepted. DISCUSSION: The purpose of this project was to construct trail connections at Steep Canyon and at the Diamond Bar Center. These are the first trail improvements east of Diamond Bar Boulevard. These connections make it easier for hikers to access the trails that run through the 350 acres of open space acquired from Pulte. This project makes it possible to hike from Diamond Bar Boulevard all the way to the Diamond Bar Center. $140,000 of the funding for this project is from a grant awarded by the Rivers and Mountains Conservancy. The remainder of the funding is from Park Development funds and a small $5,000 grant from Waste Management. PREPARED AND REVIEWED BY: Bob Rose Director of Community Services Attachments: Notice of Completion REVIEWED BY: Linda Magnuson Director of Finance RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 COPLEY DRIVE DIAMOND BAR CA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21825 Copley Drive Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is; "Lessee" (If other knew fee, strike "In fee" and ineeq for exempla, "purchases under condutofporchwd," or"lcewe') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on December 11. 2008 . Thgwork done was: Construction of Trail Connections at Steen Canyon and at the Diamond Bar Center 7. The name of the contractor, if any, for such work of improvement was Emad Nabih (Ifno eontreow forwodc won, . . . crit as awhet,insert"none') (Date ufContorch 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows Cul-de-sac at Steep Canyon and Clear Creek Canyon Road' and at Diamond Bar Center 9. The street address of said property is No address at Cul-de-sac: Diamond Bar Center, 1600 Grand Ave.. Diamond Bar, CA 91765 Dated: Venfiwcien for Individual Owner (Ifno street address hes been of idially sssigned, insert gone') CITY OF DIAMOND BAR Signature of owner incorporate effcer of owner named in paragraph 2 .,his agent VERIFICATION I, the undersigned, say: I am the City Manager the declarant of the foregoing ("resident of, "Managerof" "A termer of," `Ownerok' eta) notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge. I decline under penalty of perjury that the foregoing is true and correct. Executed on 120 08 , at DiamondBar , California. mateofsignedre) (City where signed) (Personal si,cW,c ofare individosl who is swearing that the contents of the notice of completion we note) DO NOT RECORD REQUIREMENTS AS TO NOTICE OF COMPLETION A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co-owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and state. As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g, "Phe foundations for the improvement"); (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the time of the contractor for the work of improvement as a whole. No contractor's time need be given if there is no general contractor, e.g., on so-called "owner-builderjobs." In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority. CITY COUNCIL Agenda # f Meeting Date: 12/16/08 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manp9nn NEW }� TITLE: AMENDMENT #8 TO CONTRACT H EXCEL LAND NANCE CONTRACT IN THEOAMOUNT SCAPE TO ADD LOCATIONS TO THEIR LANDSCAPE OFE FOR THE 20 A $5 01CH 00 FINCLUDES A $2,720 ROM GENERAL FUND CONTINGENCY; PLUS APPROPRIATION OF RESERVES TO FULLY FUND THIS AMENDMENT. Recommendation: Approve. Financial Impact: $5,000 for this amendment i included d inhe this amendmen09 FY dget. $5,000 from General Fund reserves is required Y f Background: Two construction projects that include south side of Gold Rush east of Diamondcomplete BaaBlvd. in Diamond Bar. These areas include: 1. Slope on 2. ACE project area at Brea Canyon Road and Washington. In order to properly care for the landscaping material and the irrigation systems, it is necessary to add these areas to the scope of work of the City's landscape maintenance contractor, Excel Landscape. rvices on the Discussion: Excel Landscape has been providingndscape maintenance The areas green LLAD #38 which is a ns and parkways in the City of Diamond Bar since 2002 two new part of the service area maintained by Excel Landscape. The two new areas added to the scope of work by this amendment are: 1. Slope on south side of Gold Rush east of Diamond Bar Blvd. ($340.00 per month) 2. ACE project area at Brea Canyon Road and Washington. ($980.00 per month) If approved by the City Council, maintenance work on Gold Rush will begin immediately and maintenance work on the ACE project area will begin at the end of January, 2009. Attachments: Amendment #8 dated December 16, 2008. Proposal from Excel Landscape for Gold Rush Slope dated 11/13/08. Proposal from Excel Landscape for Brea Canyon Road at Washington dated 11/13/08. PREP D REVIEWED BY: Community Services Director AMENDMENT #8 TO CONTRACT AGREEMENT h day of December the CITY OF DIAMOND BAR, THIS CONTRACT AMENDMENT is made this 16tLANDSCAPE ("CONTRACTOR") a municipal corporation of the State of California (CITY) and EXCEL Recitals: a. CONTRACTOR entered into a 12 month AGREEEN inwith Exhibl t geffective July 1, 2002 ("the AGREEMENT") for Landscape Maintenance at locations I b. The CITY has regularly extended the contract tern with CON RACTO,R, most recently for the period of July 1, 2008 through June 30, 2009 int p c. Parties desire to amend the AGREEMENT toeraod of July 1x2008 through June 30x2009 d two new reas to scope of work nd to increase the contract amount by $10,000 to $312,195 for p Now, therefore, the parties agree to amend the AGREEMENT as follows: two new areas: 1, ope Section 1 —Scope of Work provided in Section 1 of the ACE agreement area at BeeatCaaaon Road and Washington. lon south side of Gold Rush east of Diamond Bar Blvd. project Section 2 —Contract price of AGREEMENT provided i areas, resulting natotal Section 11 is amended nadding to exceed amount ofprice, which indlludes a $2,720 contingency, for the new service eas $312,195 for the 08109 FY. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #8 TO AGREEMENT on the date and year first written above. ATTEST: EXCEL LANDSCAPE CITY OF DIAMOND BAR Contractor A Municipal Corporation Of the State of California Signed igned Ron Everett Title Title: Mayor APPROVED TO FORM: City Clerk City Attorney Exhibit A Excel Landscape Landscape Maintenance Locations per District maps provided in thaCity-wide ded anLandscape 116/08 Maintenance Specifications, Break-out Per District for 2008/09 FY: (New items are 1. A, 3 & C 2008/09 Contract Amounts $113,137.00 1. Lighting and Landscape Maintenance District #38: Excel $4,100.00 A. Add ACE Project area (Brea Canyon Road at Washington) 2 380.00 B. Add slope maintenance on Gold Rush east of Diamond Bar Blvd. $2,720.00 C. Add a contingency for new project areas 2. Lighting and Landscape Maintenance District #39: Excel $139,331.63 3. Lighting and Landscape Maintenance District #41: Excel _14%726-37 2008/09 Contract Amount for items 1 thru 3 above: $302,195.00 Amount added to contract on 12/16/08 $10 000.00 TOTAL CONTRACT AMOUNT $312,195.00 11/13/2008 16:49 951-735-0469 MAIN OFFICE PAGE 02 LAN I Name 1 Address I City of Diamond Bar 21825 E. Copley Dr. Diamond Bar, CA 91765-4178 Att: Anthony Jordan 710 RiRMP2U AVe. suite Tins •L;otvna, L.n acv. a-:,. �� (951) 735.9650 Fax (951) 735-0469 • Lic # 694553 Proposal Date Estimate # 1.1/13/2008 3104 Signature Rep Location Salesman HL 3588 Hector Description Qty cost Total FGoldh Slope Supply weekly maintenance per contract specifications to the slope on Gold Rush. Total Monthly Cost 340.00 340.00 Total $340.00 Signature ,11/13/2008 16:49 E 951-735-0469 Name / Address LANDS City of Diamond Bar 21825 E. Copley Dr, Diamond Bar, CA 91765-4178 Att: Anthony Jotdan PAGE 03 MAIN OFFIC E 710 Rimpau_Ave. Suite 108. Corona, CA 92879-5724 (951) 735-9650 Fax (95 1) 735-0469 • Ur. # 894553 Proposal Date Estimate # 11/13/2008 3105 9 - Rep HL Location 3588 Description Qty Re: Brea Carryon Road / Washington. St. Supply weekly maintenance and irrigation test per City specifications to Brea Canyon Road and Washington St. median. Total. Monthly Cost Total Signature 5980.00 CITY COUNCIL Agenda # 7 1 Meeting Date: December 16, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang. --K2 TITLE: RESOLUTION NO. 2008 -XX WPIROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION FOR FISCAL YEAR 2009-2010 IN THE AMOUNT OF $356,033 RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony and adopt the Resolution. BUDGET IMPLICATION: Funding for the CDBG Program is received from the Federal Government. Approval of the 2009- 2010 CDBG budget will be incorporated into the Fiscal Year 2009-2010 City Budget. The CDBG Program does not impact the City's General Fund budget. BACKGROUND: By way of a Cooperative Agreement, the City of Diamond Bar is part of the Los Angeles County Community Development Commission's Community Development Block Grant (CDBG) Program. The CDBG Program was established through the Housing and Community Development Act of 1974. The primary goals of the CDBG program are to provide for the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Eligible CDBG projects are those that meet one of the following national objectives for the program: • Benefiting low and moderate income persons; • Addressing slums or blight; or • Meeting a particular urgent community development need. The projects must also meet one of the eligible activity categories which include acquisition of real property for an eligible use; acquisition, construction, and rehabilitation of public facilities; demolition and clearance of deteriorated buildings; community service for low and moderate income households; removal of barriers that restrict the mobility for elderly or disabled persons; or special economic development activities. Funds may be used for a variety of community development activities such as public services, administration and public works projects. The funds may only be used within low and moderate - income census tracts (of which the City has none) and/or to benefit low and moderate -income persons and/or presumed eligible persons (elderly or disabled). The Los Angeles County Community Development Commission (CDC) has determined that the City of Diamond Bur's preliminary CDBG allocation for Fiscal Year 2009-2010 for the implementation of eligible projects is $356,033. According to the Federal regulations, 15% of the funds may be allocated for Public Services and 10% of the funds may be used for Administration. CDC anticipates notification of the final allocation by early 2009. In the event that the actual CDBG funding levels vary from the estimate, the City may adjust the proposed projects and budgets accordingly. The City's approved projects and budget must be submitted to the Los Angeles County CDC by February 2, 2009. The City of Diamond Bar's projects and budget will ultimately become part of the Los Angeles County's CDBG program application to the U.S. Department of Housing and Urban Development (HUD). DISCUSSION: Prior to approval of the programs and budget, a public hearing is required to receive and consider citizen input on the proposed CDBG Program. The public hearing has been advertised in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin. Additionally, the City sent a Request for Proposals to all interested organizations regarding the availability of CDBG funding. Based on the proposals submitted by non-profit agencies and City Departments, past history of applicants, and the availability of funds, funding recommendations have been developed. Prior to a project being funded, eligibility is determined and the sub -recipients must meet the Federal regulations/requirements. The City provides support to the projects that receive funding with technical assistance and monitoring to ensure compliance. The City is responsible for overseeing the operations of all the sub -recipient supported activities including compliance with all applicable Federal requirements and for monitoring the achievement of performance goals. As part of the application process, the City must describe the programs that are currently being implemented and how those programs are meeting the goals and objectives that have been established by the City. CURRENT CDBG PROJECTS AND ALLOCATIONS FOR FY 2008 - 2009 ($678,359) YMCA Child Care Program ($21,702) - Provides pre-school child care and after-school child care for children from low and low/moderate-income families. CDBG funds are used to provide child care financial assistance for fifteen (15) children. YMCA Day Camp ($5,000) - Provides summer day camp for children from low and low/moderate income families. CDBG funds are used to provide summer, winter break, and spring break day camp financial assistance for ten (10) children. 2 Senior Programming ($26,702) - Provides senior activities including information and referral, physical mobility classes, nutrition classes, seminars, arts and crafts, game days, senior excursions, and special Events. General Insurance has been purchased for the senior groups utilizing the Heritage Park; Community Center and Diamond Bar Center. Over 600 seniors participate in the various programs and activities offered by the City. Program Administration ($35,603) - Funds are used for overall program management, coordination, monitoring, reporting, and contract compliance services. The CDBG program is being implemented by City staff with assistance from the City's consultant - Diana Cho and Associates. Home Improvement Program (HIP) ($150,000) - Offers grants and/or deferred loans to eligible low and moderate. -income homeowners for necessary home improvements as well as repairs to mitigate building and safety code deficiencies and/or violations. The Home Improvement Program (HIP) is administered by the City's consultant - LDM Associates, Inc. Currently, five (5) rehabilitation projects are in pre -construction and two (2) projects are in the bid phase. These projects and the associated funds, as well as any additional unused funds will be carried over to the next fiscal year. Sycamore Canyon Park ADA Retrofit — Phase IV Project ($302,744) — Funds are allocated for design, plans, specifications, and construction costs required for ADA retrofit improvements in the restrooms and office at Sycamore Canyon Park. Project planning is currently in progress. Curb Ramp Installation - Vicinity of Armstrong Elementary School Project ($121,608) - Funding will provide for, the construction of curb ramps at several intersections in the vicinity of Armstrong Elementary School. An engineering firm has been hired to prepare plans and specifications for this project. Installation of ADA Restroom Doors — Diamond Bar Center ($15,000) — Four (4) semi-automatic restroom doors will be installed to provide ADA access to the disabled and seniors at the Diamond Bar Center. PROPOSED CDBG PROJECTS AND ALLOCATIONS FOR FY 2009-2010 ($356,033) In preparation for the 2009-2010 CDBG grant allocation process, the City published a public notice announcing the availability of CDBG funds, and mailed letters with applications to all existing sub - recipients and interested parties requesting that they submit proposals for use of the CDBG funds. Based upon Federal regulations, CDBG funds must be allocated and expended within three (3) years. In addition, cities are strongly encouraged by the CDC to allocate all monies as soon as feasible. The recommendation for the distribution of CDBG funds is as follows: 2009-2010 Public Service - $53,404 (15% of FY 2009-2010 Funding) The Public Service cap for Fiscal Year 2009-2010 is $53,404, or 15% of the FY 2009-2010 CDBG funds. There are only two recipients for the Public Service monies: the City's Senior Programming and the YMCA. For the FY 2009-20100 CDBG funding cycle, staff recommends that each receive 50% of the Public Service allocation. 3 City Senior Program FY 08-09 Allocation $ 26,702 FY 09-10 Total Requested $ 43,617 FY 09-10 Funding Recommendation $ 26,702 Funding for the City's Senior Program includes special events, Bingo supplies, and the Senior Coordinator's position for referrals and coordination between groups. As in prior years, the Senior Program proposes to combine and include several of the activities and supplies as requested by the Diamond Bar Senior Citizens Club, Diamond Bar Chinese Evergreen Senior Association, Sunshine Seniors Group, and Diamond Age Senior Citizen Association such as: • Diamond Bar Senior Citizens Club - $3,000 Requested liability insurance and funding for printing and supplies for weekly meetings. • Chinese Evergreen Senior Association - $6,800 Requested liability insurance and funding for quarterly meetings and newsletters, and supplies. • Sunshine Seniors Association - $925 Requested liability insurance. • Diamond Age Senior Citizen Association - $10,000 Requested liability insurance and funding for senior citizens' excursion. The amount of funds requested for Senior Programming has typically exceeded the CDBG public service projects allocation. For FY 2009-2010, the additional funds required for the City's Senior Program will be paid through the Community Services budget as in prior years. The requested use of FY 2009-2010 CDBG funds is identified in the attached memo from Community Services Director Bob Rose and is summarized below: City Senior Program Senior Coordinator $20,480 Supplies $ 2,412 Senior Clubs $ 4,000 for Liability Insurance ($1,000 per club) $ 2,800 each for Program Support ($700 per club) Total Requested $29,692 Allocation by Community Services for Senior Programs It is recommended that $26,702 be allocated for Senior Programming. This amount will provide for a portion of the costs for the staff position, and supplies, and $1,700 for each of the four (4) Senior Clubs. Diamond Bar YMCA Childcare FY 08-09 Allocation $21,702 FY 09-10 Request $25,000 FY 09-10 Recommendation $21,702 To provide after school childcare for fifteen to twenty (15 to 20) low and low/moderate income children monthly. The project allows for parents to work while their children are in a safe environment. 0 Diamond Bair YMCA Day Camp FY 08-09 Allocation $ 5,000 FY 09-10 Request $10,000 FY 09-10 Recommendation $ 5,000 To provide full day care for up to ten (10) low and low/moderate income children during the summer, winter and spring breaks. Public Service Sub -total Request Recommended Public Service Allocation $ 78,617 $ 53,404 As shown, the recommended Public Service allocation is equal to the 15% cap. 2009-2010 Administration —$35,603 (10% of FY 2009-2010 Funding) Program Administration FY 08-09 Allocation $35,603 FY 09-10 Request $35,603 FY 09-10 Recommendation $35,603 To provide reimbursement to the City for CDBG program administration and contract compliance services. 2009-2010 Public Works and Housing - $267,026 (75% of FY 2009-2010 Funding) Home Improvement Program FY 08-09 Allocation $150,000 FY 09-10 Request $150,000 FY 09-10 Recommendation $100,000 To provide for grants and/or deferred loans to eligible low and moderate -income homeowners for necessary home improvements as well as repairs to mitigate building and safety code deficiencies and/or violations. Due to the carryover of FY 2008-09 funds mentioned above and the City's need to spend the required amount of CDBG funds to be in compliance with CDBG guidelines, it is recommended that the FY 2009-10 HIP funding be reduced from $150,000 to $100,000. The $50,000 is recommended funding for the FY 09-10 ADA Retrofit Improvements (Star Dust Mini -Park, Silver Tip Mini -Park, and Longview South Mini -Park) shown below. ADA Retrofit Improvements — Star FY 08-09 Allocation $0 Dust Mini -Park, Silver Tip Mini -Park, FY 09-10 Request $60,000 and Longview South Mini -Park FY 09-10 Recommendation $50,000 For design, plans and specifications required for ADA retrofit improvements at Star Dust Mini -Park, Silver Tip Mini -Park, and Longview South Mini -Park. Curb Ramp Installation FY 08-09 Allocation $121,608 FY 09-10 Request $200,000 FY 09-10 Recommendation $117,026 61 To provide ADA accessibility to existing sidewalks through the construction of ADA compliance curb ramps at various intersections in the vicinity of Castle Rock Elementary School and Evergreen Springs Elementary School. Public Works and Housing Sub -total Request $410,000 Recommended Public Works and Housing Allocation $267,026 TOTAL 2009-2010 CDBG FUNDS REQUESTED524 220 AVAILABLE / RECOMMENDED 356 033 The purpose of the public hearing is to solicit public testimony and receive presentations from the public service organizations requesting funds. wells an as Cipy staff regardingortunity for the tythe uncil appli�ations question under the proposed public service organizations as consideration. Prepared and Reviewed by: Dave Doyle Assistant City Manager Attachments: A - Resolution 2008 -XX B - Matrix of Projects / Recommended Funding Options C - Memo from Community Services Director D - CDBG Project Applications I: ATTACHMENT B CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2009-10 PROGRAM YEAR Agency Service Provided City Council Allocated FY 08-09 Requested FY 09 10 Staff City Council; Recommendations 'Allocation Public Service $53,404 15% City of Diamond Senior $26'702 $22,892 $26,702 Bar — Community Services Services Included in Diamond Bar Senior Community $3,00 included uded in City Request Senior Club Services Services Dept. Allocation Included in Sunshine Senior Senior CommunityRequest $ 925 included in City q Club Services Services Dept. Allocation Included in Evergre=en Senior Senior Community $6,800 Included in City Request Club Services Services Dept. Allocation Included in Diamond Age Senior Community $10,000 Included in City Request Senior Club Services Services Dept. Allocation Child Care $21,702 $25,000 $21,702 Diamond Bar/ Day Camp $ 5,000 $10,000 $ 5,000 Walnut YMCA Sub -total $53,404 $78,617 $53,404 1 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2009-10 PROGRAM YEAR City of Diamond Bar — Community Services City of Diamond Bar — Community Services City of Diamond Bar — C:ommunity Services ADA Retrofit Improvements Star Dust Mini -Park, Silver Tip Mini -Park, and Longview South Mini - Park ADA Retrofit Improvements Sycamore Canyon Park — Phase IV Retrofit Restroom Doors Diamond Bar Center $6' City Council Requested tY Staff Council Agency Service Provided Allocated FY 08-09 Funds FY 09-10 Recommendations allocation Public Works " and Housing 75% $267,026 City of Diamond Bar — Community Home Improvement $150,000 $150,000 $100,000 Development Program City of Diamond Bar—Public Curb Ramp Installation $121,608 $200,000 $117,026 Works City of Diamond Bar — Community Services City of Diamond Bar — Community Services City of Diamond Bar — C:ommunity Services ADA Retrofit Improvements Star Dust Mini -Park, Silver Tip Mini -Park, and Longview South Mini - Park ADA Retrofit Improvements Sycamore Canyon Park — Phase IV Retrofit Restroom Doors Diamond Bar Center $6' RESOLUTION 2008 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S NTOMMUNITY OF $356,03D3 FOROFPSCAL YEAR 009-2010 MENT BLOCK GRANT PROGRAM IN THE AMO WHEREAS, On August 22, 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title 1 of the Act are the development of viable urban communities by providing decent housinglow and moderate living environment, and expanding economic opportunities, principally for persons of ty of 33 WHEREAS, the City of Diamond Block Grant hasreceived fdundsfication of the to further the attainmlelnt of $hese0goalls Federal Community Development during Fiscal Year 2009-2010; and WHEREAS, suggestions have been requested from residents, community organizations, City Departments for the utilization of these funds; and WHEREAS, the City has aubo'ndudCtedinformation a public heariregarding ng toesolb it comments aunder nd suggestions and met with all interested groups a from the community for the utilization of these funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The funding allocation for the 2009-2010 Program year shall be: PUBLIC SERVICE $ 53,404 Senior Programming $ 26,702 YMCA, Childcare $ 21,702 YMCA Day Camp $ 5,000 ADMINISTRATION $ 35,603 PUBLIC WORKS AND HOUSING $267,026 Home: Improvement Program $100,000 Curb Ramp Installation $117,026 ADA Retrofit Improvements at Star Dust Mini -Park, Silver Tip Mini -Park, 50,000 and Longview South Mini -Park $ Section 2. That the City Manager is authorized and directed to submit the City's final Planning Summary for Fiscal Year 2009-2010 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's final allocation vary by more than twenty-five percent (25%) from the figures contained herein, the City Manager is authorized to allocate the additional funds to eligible activities. Section 3. That the City Manager is authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein. Section 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED this 16th day of December, 2008. Ron Everett, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2008- was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 16th day of December„ 2008, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar 2 'moi`r� n BY THE CITY 'NI ,WOW -,r BAR 11"remce MEMORANDUM To: Diana Cho, CDBG Consultant From:. Bob Rose, Community Services Directortl � Ot Date: Noveinber 18, 2008 Re: CDBG Request for 2009/10 FY —Community Service. Dept --Request for. Public. Works Funds CDBG Public Works funding Request from Community Services Department: Contract with a professional consultant team in the amount of $60,000 to develop plans and specifications for the ADA Retro -fit of the following park locations: A_ Star Dust Mini -Park. B. Silver Tip Mini -Park C. Longview South Mini=Park Grand Total Public Works Funding Request from Community Services Dept: $60,000 Please let me know if you need additional information on this request. Thanks for your assistance. Cc: Dave Doyle, Assistant City Manager 109roMmce MEMORANDUM ' ` ` '' '` 1 .1: `3 To: Diana Cho, CDBG Consultant From.: Bob Rose, Community Services Director it �Ll� of Date: November 18, 2008 Re: CDBG Recommended Allocation for Senior Programs —2009/10 Fiscal Year Community Services staff has reviewed the requests submitted for the allocation of CDBG funds for the 2009/10 FY and recommends the following allocation: 1. City Senior Program: a. Program/Bingo Supplies $2,412 b. Senior Coordinator $20,480 $22,892 Note: Remainder of City Senior Programs costs will be submitted in the proposed 200911 O FY General Fund budget for review and consideration. 2. Diamond Bar Senior Citizens Club: a. Liability Insurance $1,000 b. Program Support/Supplies 700 $1,700 3. Chinese Evergreen Senior Association: a. Liability Insurance $1,000 b. Program Support/Supplies $700 $1,700 4. Sunshine Seniors Group: a. Liability Insurance $1,000 b. Program Support/Supplies $700 $1,700 5. Diamond Age Senior Citizen Association: a. Liability Insurance $1,000 b. Program Support/Supplies $700 $1,700 Note: CDBG funds for senior organizations are held by the City and paid as reimbursement after required documentation demonstrates CDBG eligibility of expenses. Grand Total Recommended Senior Allocation: $29,692 ; CITY OF DIAMOND BAR u.� COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental infonnation regarding the organization and proposed project may be attached. The -minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 18, 2008 5:00 p.m. APPLICATION SUMMARY Organization: /T� �� ,E�Jf(-!`�IpAl�jl� Pro'ect Name: ct/tF/o,r�-cam I �tGi Amount Requested:J�, 5 �i Location of Project: — Vic:. 1-F rtr—✓z- /toBc7 d` Cj Rf}octdi Funds would be used to:p, c��m✓ =49 ©+ GENERAL INFORMATION Organization Address: City: b1>A11-161V Telephone/Fax.NumberqD,,q�/c-�C`J,S, '93cl� , '70l1' Email Address:ct,d�rt�rrivo-�A,1,4"U' ��ne Contact Person/Title: -lr -2�E- b%t21% rGtf2� CO rel gyp. r r t,v l )7 Officials authorized to represent organization and expend funds: % Name: `m' Title: ��%�1%p jZJ Name: ��5 �'Tc � �I c7 Title: <f Federal I.D Number/Non-Profit Status: This application is proposing a new existing —`��project. (check), Has the project received past funding from the City of Diamond Bar? — If yes, please identify the year/amount and source of funding: l G�J/�iJb i GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. /i�t,Ri�t S�Niorr� P/zc��%.v-,w,��,�o� mar c�c.� �-� ��' �GJzs•o�us �� /z- i� A t Ll �c o p 3 ✓y c� Coni �J c (a i- .� !/ ! i✓ ri d f QEC'�EIt7- WdR-Ic-Sr-leys AA44 (� v C -N T zj- �g�l�(ionS bV �J,9rviand/� . 1a� Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. 0VZE 10-i J, AIT % C;� dJ b1i/ -rte GL -c L TLt /Z 4 4—, 80- lis' .5 S�rarp Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). >�r t o�z ltilC1 0M>-7 vt/V r 57S Gr 7--iG$ PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 0 ] _3 Diamond Bar clients -assisted which meet the low/moderate income requirements: Diarnond Bar clients expected to be assisted in new project year: gong Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Is your organization familiar with the CDBG reporting requirements? S FINANCIAL, INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby -certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. CITY OF DIAMOND BAR Senior Rec. Specialist/Senior Club Insurance Budget Discussion FY 09-10 PROJECTED GENERAL FUND EXPENDITURES PROJECTED REVENUE CDBG REQUEST PROJECTED PROGRAM COST PROJECTED PROGRAM COST DIFFERENCE Salary 125.5215.40010 $46,725.00 $ 54,855.00 $ 53,525.00 $ 54,855.00 PROFESSIONAL SERVICES - CDBG $ 6,800.00 4 Clubs Liability Insurance 125.5215.44000 $ 4,000.00 4 Clubs Program Supplies 125.5215.41200 $ 2.800.00 $ 1,330.00 Bass Lake Conference (001.5350.42330) $ 880.00 CPR�13 Conference (001:5350-12330) $ 450.00 CITY OF DIAMOND BAR Senior Bingo Friday w/Refresh Budget Discussion FY 09-10 PROJECTED GENERAL FUND EXPENDITURES $ 3,400.00 PROJECTED REVENUE $ CDBG REQUEST $ 2,000.00 PROJECTED PROGRAM COST DIFFERENCE SUPPLIES - Operating Supplies (41200) Q= ,,,,n n. Bingo supplies (cards) (001.5350-41200) 00 900. $1, Refreshments 900.0D CITY OF DIAMOND BAR I I i COMMUNITY DEVELOPMENT BLOCK GRANT -Y REQUEST FOR PROPOSALS 'a 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 18, 2008 5:00p.m. APPLICATION SUMMARY Organization: MIAMOND 'BAR SEMIOR:,CITIZE% CLUB Project Name: Entertainment Amount Requested:A 12 Location of Project: Diarrond Bar Center 1600 Grand Avenue, Diamond, Calif Funds would-be used to: Protrtote crotid-cympan1onrhlp, en"tertai-n-ment- and and re-rea-tior for Senior. Citizens GENERAL T"ORMAMON Organization Address: 1600 Grand. Aenue Telephone/Fax Number ( 909) 839-7068 Contact Person/Title Josepl'i B. Piper City:Diamnd Bar, Calif E-mail Address: Officials authorized to represent organization and expend funds: President Name: Jnseph 8. Piper Title: President Name: Thomas Wue ache r Title: Treasurer Federal 1.D Number/Non-Profit Status: 95-3330474 This application is proposing a new existing .project. (check). Has the project received past funding from the City of Diamond Bar? Ye If yes, please identify the year/amount and source of funding: -SEE ATTACHI;r; SHEET & LISTINGS GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Liability insrtrance. for the: Diartionc, Ear eni.or Citizens Club Purchase of -kitchen supplies for weekly meeting: Printinct of Club rcmbErship cards, books and. BY -Laws Describe the specific purpose of the project; identify the problemstheproject is intended to solve,.and the age group of those to be served. To prorrote good entertainment, recreation, the opportunity tg participate in senior activities. Aver•aae ztcte is o tize r 60. Identify and describe the geographic boundaries of the target area. Primaxy tarcet area is Diamond some nearby surrounding areas. PROJECT CLIENT PROFILE Diamond Bar clients assisted.in previous year: 375 (Attach a map if appropriate). Bar but al.,,o include Diamond -Bar -clients- assisted which -meet -the low/moderate-income requirements: Diamond Bar clients expected to be assisted in new project year: 400 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Me rrhe rsl-ji p i. s made, up of Male arae'. Fe me.].e c i e r the age of 50, witl-, a multi -cultural diverse ethnic background. The Project will serve anc Provide Community service for log,* and moderate persona living on a fixed income, wY_ill the community developeraent Who waddress objectives the City op ill tc pt�rchz�sE „ Is your organization familiar with the CDBG reporting requirements? YeE,, FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. dee attached request for 2009--203.0 See attached Club Budget for 2009 I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of City of Diamond Bar. We understand. that 1hr, fornnalagreement witb the City will define other reporting provisions and federally required assurances. Signature: JO B. P R Title: re er.t. Date: 6 November 06 DIAMOND BAR SENIOR CITIZENS CLUB REQUEST FOR PROPOSAL 2009--2010 1. Liability Insurance $500.100, 2. Kitchen Supplies for weekly meetings. 1,700.00 Coffee,zapkins, cups, paper plates, plastic forks, knives &`spoons, creams & sugars. 3. -Printing-Club.Membership .book, by-laws and membership cards. �gp(►, Total request for 20-09-2010 $3,000.00 PROJECTED BUDGET 2009 RECEIPTS Dues_ $3,600.00 _ _ 50/50 $3,700.00 Bingo Pull Tabs_ $4,760.00 $4,675.00 Daubers $540.00 City Birthday Club Activity $350.00 CDBG Funds -Club Liabilitv Ins. $500.00 CDBG Funds -Club Liability Ins. $500.00 TOTAL RECEIPTS $181125.0 EXPENDITURES Lunches $2,345.00 5DJ50 Tickets :$250.00 Bin' o Su plies $4,760.00 Pull Tabs $1,250.00 Daubers $360.00 City Birthda Club Activity $100.00 CDBG Funds -Club Liability Ins. $500.00 Miscellaneous $1,100.00 Entertainment $1;050.00 Gifts $1,050.00 Weekly Meeting Goodies $960.00 Birthday Cakes $1,080.00 Bread Picku _ __ _ $720.00 Memorial / Cards $300.00 Kitchen .Su lies $1,700.00 Film $100.00 ,Printing $500.00 TOTAL EXPENDITURES $18,125.00 DIAMOND RAP SFriIOR CTTIZEN CLUP .ALL CUBG funding The Years Amount 1999 - 2GG1 pc, x00 2001 - 2002 263n00 200 : - 2C)0 3 26-00 2003 - 2004 263.00 2004 2005 50P.00 2005 - 2006 500„00 2006 - 200; 1.200.00 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum finding request is $10,000 per project. APPLICATION DEADLINE: November 18.2008 5:00 p.m. APPLICATION SUMMAR Organization. J Project Name: Location of Project:-------c'+'��� Funds would be -used to. GENERAL INFORMATION �� / Organization Address: 2 %eev Le .Telephone/Fax .Number � Contact Person/Title: E-mail Address: Officials authorized to represent organization and expend funds: Name. Title: Name: _d1/�[r J!'�'� Title: //✓�- Federal - D Nutnber/Non-Profit Status: This application is proposing anew L/f existing--,L�roject. (check). Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Describc the specific .purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Diamond Bar clients assisted which meet the low/moderate income sequimniants: Diarnond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Is your organization familiar with the CDBG reporting requirements? FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the -formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: .Date: CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT it REQUEST FOR PROPOSALS 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 18 2008 5:00 p.m. Ava iCATION SUMMARY Organization: %1 11WDN'() 1t L1 1% '!/wi o tc- Lit Project Name: ��z, ��0 —�i i�-�-- Amount Requested: It,/" 00 a—, Location of Project: �f P ( GfZLtlS i' 4111 Funds would be used to: Al2(1% �D WA (Z A GENERAL INFORMATION Organization Address: li aLc PQ1? (Z t 1k VtZ LOC; City: b r. OAO k) D o 7t6i'elephone/FaxNumber (gtq)'t't E-mail Address: Contact Person/Title: rfWJP PL -v".11-6%- I (i7up�jLtG Officials authorized to represent organization and expend funds. Name: "aT--,y) L.u6 Title. ALO ic- c2 c.r ip� T4ame: Federal I.D Number/Non-Profit Status: Title: This application is proposing a new '� existing ----project. (check). Has the project received past funding from the City of Diamond Bar? 00 If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. hn1WVS u o az �l v ��/t5[ � i� ��ki�% G� -i� � 15 � T�2� (� t%t> � i It s i.c �; � -ri ►� �� I3L� r t�2 OAV i�k� l��,t�lT PWLT' L-ow(natVI& Iyt5 Lot LL- Describethe specific purpose ofthe project; identify the -problems the project is intended to solve, and the age group of those to be served. & c f k5 Ta UIV 1C -[ e t o t-_ l eo � �f�•� � o tZ 5 � � P�, t=Lo"vr+ Go ;o yo of A4L Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). 7{ $LAID12S L(Y [N aA"'tAP0 FA -4Z LVACWL+ -F j2M�jLWo ,46—lei(AT, PROJECT CLIENT PROFILE Di.amond.Bar clients assisted in previous year: Diamond Bar clients. assisted which meet the low/moderate income requirements: 'G5 Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. fitic 5L'ple(e 5 (112-& RZ r(e6-0 it�lsii �(�lZ b� Oj L' LouN i21� 02 t,v i k o V clt`i (IROMP M P Is your organization familiar with the CDBG reporting requirements? Y aLl FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. �(tki: `t*0-� -ro (Io TO� VeK �-Jit� I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City ofDiamondBar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: q - Il Title: r ,i 11�t • 1 s Date: I to 1191'` CITY OF DIAMOND BAR - COMMUNITY DEVELOPMENT BLOCK GRANT ~ REQUEST FOR PROPOSALS 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 18. 2008 5:00 p.m. APPJACATION Sl AIMARY organization: Evergreen Senior Club PrcjectName: Senior Club Activities Amount Requested: Location of Project: Diamond Bar Center Funds would be used to: Liability Insurance ..$1,200 Quarterly Newsletter $.2,200 Quarterly Meeting _$1;600 $6,800 Classes Supplies $1,800 Subtotal: $6,800 GENERAL INFORMATION or, ganizafion.Address: 6812 Persimmon Street City: Chino, CA 91710 Telephone/FaxNumber• -626-380-6396 E-mail Address: louisafang@gmail.com Contact Person/Title: Louisa Fang Officials authorized to represent organization and .expend funds: Narne: Henry Kuo Title: Vice President I�iame: Louisa Fang Title: Secretary Federal LD Number/Non-Profit Status: 20 -3863051 -Non -Profit This application is proposing a new existing V project. (check). Has the project received past funding from the City of Diamond Bar? Yes If yeas, please identify the year/amount and source of funding: 2007J$700 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. To serve but are not limited to Chinese-American Seniors with education programs, exercise classes, fun activities, quarterly social meeting and newsletters. Evergreen Senior Club provides the links for immigrant senior citizens to accustom ,themselves here and to find a group of similar people to socialize with. Describe the specifnc purpose of the project; identify the problenns the project is intended to solve, and the age group of those to be served. For senior, 55 and older, whose social lives are often limited by their poor English and their unfamiliarity with a new culture environment. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Diamond Bar and its neighboring cities (Rowland Heights, Walnut, Chino Hills) PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 500 Diamond -Bar clients assisted which meet the now/moderate income requirements; 450 Diamond Bar clients expected to be assisted in new project year: 550 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. For Chinese-American Seniors, 55 and older, who live in Diamond Bar and its neighboring cities with low income or no income. Is your organization familiar with the CDBG reporting requirements? No. FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. Liability Insurance $1,200 Quarterly Newsletter $2,200 Quarterly Meeting $1,600 Classes Supplies $1,800 Subtotal: $6,800 .Ihereby.neriify.xhat if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: �- TiTle: Secretary Dater. CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is$10,000 per project. APPLICATION. DEADLINE: December 42007 5:00 p.m. APPLICATION SUMMARY Organization: Diamond Bar/Walnut YMCA Project Name: Summer Day Camp Amount Requested: 0,000 Location of Project: 22600 Sunset Crossing Road Diamond Bar CA 91765 Funds would be used to: Provide stow car subsidized child care for -boys and -girls ages 3 12 years from low and moderate income families. We will be working with employers to help provide quality child care for their worker making minimum wase or slightly above We -will also help assist these families in. gbtammg lone term government subsidized child care Free un our money to help anotherfamily. This care will be provided the 10 weeks that the youth are out during the summer. GENERAL INFORMATION Organization Address: 22600 Sunset Crossing Road City Diamond Bar Telephone/Fax Number: 909/860-9622 909/860-3957 E-mail itaylor(d),pomonaymca.ors Contact Person/Title:_Jane Taylor. CEO or Bonnie Cole Bookkeeper Officials authorized to represent organization and expend funds. Name: Jane Taylor Title: CEO Name: Bonnie Cole Title: Bookkeeper Federal 1, D. Number/Non-Profit Status: 95-1641976 This application is proposing a new existing X project (check). Has the project received past funding from the City of Diamond Bar? Yes GOALS -AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The Diamond Bar/Walnut YMCA provides families with a safe place and quality care for children of working and single parents. The requested funds will be used to subsidize day camp fees for moderate and lour -income families in Diamond Bar. Each family is required.to show proof of income and residence and pay a small part of the Day Camp fee, with the larger balance paid through CDBG funds. Having families participate in a small way in payment of their children's Day Camp fees has proven to help families feel more vested in the YMCA and in their children's care while they are working, resulting in a greater sense of pride and responsibility. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Over 200 families throughout the local community enroll their children in YMCA Day Camp Programs, which provide programs for boys and girls ages 4 and entering Kindergarten through age 13. Day Camp offers great alternatives to children being left at home unsupervised or getting involved in unwholesome activities while parents are.working- YMCA Day Camp Programs. incorporate the "COREE7 values of Honesty, Caring, Respect and Responsibility", offer participants a wide variety of activities, field trips, and esteem building experiences in a safe environment with lots of other potentials friends — all supervised by caring YMCA — trained staff. We encourage participants to grow as a family unit and individuals to participate in values education, physical fitness and community service they may not otherwise receive: The requested funds allow families from low or moderate income to participate in Day Camp. Identify and describe -the geographic boundaries of the -target area. (Attach a map if appropriate). Citywide in the City of Diamond Bar, PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Yes Diamond Bar clients assisted which meet the low/moderate income requirements: 100% Diamond Bar clients expected to be assisted in new project year: 15 new beneficiaries - 675 clients contacts Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background.. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Boys and girls ages 5 years to 13 years old -from families who are low income ($11,441 to $19,300) to moderate income ($19,301 to $30, 850). Is your organization familiar with the CDBG reporting requirements? Yes If yes, please identify the year/amount and source of funding: 2005- $5,000; 2006 - $5,000; 2007 - $5,000 FINANCIAL INFORMATION Please attach aproposed budget of the Project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS `,Usp 2009-2010 Program Year Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding- the organization and proposed project may be attached. The minimum funding request is $10,000. APPLICATION DEADLINE:. November 18.2008: 5:00 p.m.. APPLICATTON SUMMARY Organization: Diamond Bar/Walnut YMCA Project Name: lrnnra Child rare (ages �12� Amount Re Location of Project: 22600 Sunset Crossing Road Diamond Bar CA 91765 Funds would be used to: Provide stop gap subsidized child ca a for boys and girls ages 12 years from low and moderate income families. We will be,working with employers to help provide quality child care for their worker makina. minimum wager or sliahtly above. We -will also help assistthese.fanailies.in:. obtaining longterm government subsidized child care Free up our money to help another family. GENERAL INFORMATION Organization Address: _22600 Sunset. Crossing Road City Diamond Bar Telephone/Fax Number: 909/860-9622 909/860-3957 E-mail iane(c)pomonavmca or Contact Person/Title: Jane Taylor, CEO or Bonnie Cole Bookkeeper Officials authorized to represent organization and expend funds: Name: Jane Taylor Title: CEO Name: Bonnie Cole Title: Bookkeeper Federal 1. D. Number/Non-Profit Status: 95-1641976 This application is proposing a new existing X project (check). Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of the funding: 1992-3 -$34,000; 1993-94- $26,000; 1997-98 - $28,000; 1998-99 - $15,000; 1999-2000 - $15,000; 2000-01 - $15,000; 2001-02 - $$20,000; 2002-03 - $27,500; 2003-04 - $27, 500; 2004-05 - $18,375; 2005-6 $26,375; 2006-7 — 22,367; 2007-2008 22,357; 2008-2009 — 22,228. GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Afterschool Tutorials - ( Kindergarten - 7th grade) The YMCA, offersan. education enhancement program which is designed to serve children from kindergarten through fifth grade. It provides youth with structured afterschool opportunities to do homework, engage in group discussions, participate in sports, and attend cultural events. Although so many after school child care programs elsewhere have had difficulty holding the attention of boys and girls beyond the fourth grade, the YMCA keeps the older children involved by offering activities which target their interest and are age-appropriate. Monday through Friday the children are picked up after. school by the YMCA staff and. transported to one of four nearby locations, where they are given a light snack. From 3:00 to 4:00 P.M., the children do their homework under the guidance of the YMCA staff. Group and one -on- one tutoring is provided for children having trouble with assignments. Serious difficulties with school work are reported to the parent(s). The YMCA staff works closely with the child's teacher and parents when providing any additional help. At 4:00 the children participate in 2 45 minutes enrichment activities. As with any YMCA program, the YMCA School Age Curriculum is centered around the YMCA mission and program objectives. The YMCA mission is to put Christian principles into practice through programs that build a healthy spirit, mind, and body for all. Y programs; such as school age child care, are the tools YMCAs use to help participants experience the YMCA mission. In school-age programs, mission activities took like this: Spirit refers to self-esteem and willingness to help others and the activities that develop these qualities. It also includes a sense of fun and a climate of positive energy. Y1VICiA activities in building strong inter -personal relationship skills, conflict resolution- skills, and opportunities for success regardless of ability. Mind refers to learning and to activities that promote learning. YMCA activities include and encourage solving problems, using school -gathered knowledge,. and. having high. expectations each time an activity is undertaken. Body refers to health and wellness and the activities that promote these qualities. YMCA activities include and encourage physical fitness and active games. The components of the school-age curriculum are character development, health and fitness, homework support, literacy, technology, social competence, and conflict resolution. Character development - In today's challenging and complex world, children need reinforcement of positive values even when they are away from home. YMCA school-age child care programs take character development seriously by incorporating the values of caring, honesty, respect, and responsibility into play, learning, and social activities. Through consistent teaching, modeling, reinforcement, and practice, staff help children demonstrate and accept positive values. Health, Wellness and Fitness - Building strong bodies is a part of the YMCA's history. Strong bodies live longer. Strong bodies are healthy and have organs that work better. YMCA school-age staff work closely with fitness staff to help design a program where children fully participate in health, wellness, and physical activities. This discipline is a powerful character building tool that builds an ethic of hard work and goal setting. Young bodies develop better when good health habits and physical activity are a regular part of daily life. Homework Support- In YMCA homework centers, the program staff provides a time, place and support to help children complete homework. A strong program also provides resource -rich environments, introduces activities that build on what children learn in the school day, and if needed, may even provide tutoring and other support services. Literacy - a core component in the YMCA afterschool learning is just one way the YMCAs can hcl,p support a child's success in school without extending the school days with academic activities. Literacy includes reading, writing, speaking, gathering information, using information, thinking critically, understanding others, and expressing oneself. Social Competence and Conflict Resolution - Afterschool programs are a place where children feel safe, understood, respected and secure. When these basic requirements for healthy living and socializing are missing in a person's life, learning rarely takes place. Social competence and conflict resolution curriculum activities, when used regularly, helps make Y MCA programs emotionally and socially comfortable places to be. In school-age programs, staff help educate children in understanding natural and logical consequences and encourage them to accept responsibility for their behaviors. They guide activities, giving children strategies for dealing with conflict when it comes their way, and help them develop socially acceptable ways of interacting with one another. The requested CDBC, funding would help pay Child Care fees to enable children from low -moderate income families to enjoy the benefits of a safe, quality, affordable and fun place to be during their parent's working hours. Activities are planned and supervised, by caring YMCA trained staff. Program hours are from 6:30 AM — 6:30 PM Monday —Friday. CDBG funding will go directly to program fees- Eachfamily receiving: assistance is required. to complete a financial assistance application with all necessary documentation (including proof ofsesidence.in the City of Diamond Bar) and is required to pay partial fees, contributing to a sense of pride and responsibility in providing care for their children. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those, to be served.. It has been widely documented that families and society have changed radically: The high divorce rate(over 50%), and the rise in the number of single household incomes, have resulted in a higher percentage of inothers entering the work force than any previous time in the nation's history. For a majority of working mothers; their absence from home is an- economic necessity. For the poor all problemsare exacerbated. and. finding afterschool programs is no. exception. Unable to afford quality care at all, parents. living at the poverty level frequently leave their children in settings that range from inadequate to harmful. Raising a child is extremely difficult for a parent with a job outside of the home. It is more difficult yet for a parent with more than one child"or a Iimited income. For parents, the child care issue does not go away when a child reaches school age. If anything, it intensifies. Sixty-nine percent of children have working parents. Options available today, for working families with infants, toddlers, and preschoolers, far exceed the choices available to school age children. The workday schedules and school hours almost never coincide. Where do children go when the bell rings at 2:15 and their parents will not be home for another three hours? Research suggests that the premature responsibilities of taking care of themselves may be too much for some children, For some children, taking care of themselves may mean: I. Vulnerability to peer pressure, bad choices due to a lack of appropriate adult supervision. 1I. Responsibility of caring for younger siblings. III. Experimentation with drugs, alcohol and sex. Nationally, the highest rates of juvenile crime occur between the hours of 4:00 and 7:00 P.M. These facts demonstrate that the hours after school are critical ones for children. In addition, a recent report shows that juveniles are twice as likely to be victims of violent crime in the hours between 3:00 - 4:00 P.M. on. school days as.at any other time. (Juvenile Offenders & 99 National Report.) The workplace is influenced by the problem of latchkey children. After school lets out at 3:00 P.M., parents wait for the phone call that tells them that their child is home safe. This is referred to as the three o'clock syndrome, productivity of workers drops after school lets out. The dramatic changes in family life, coupled with the stresses of day-to-day survival in a fast paced society, makes the YMCA's School Age Child Care Program - emphasizing, body, mind and spirit - more important than ever. By offering nonschool activities, the YMCA hopes to stop the growth of gang activity and substance abuse in high risk youth by involving them and their families in wholesome programs now and, hopefully, for the rest of their lives. Some of the best substance abuse prevention programs never mention drug and alcohol at all. They focus on developing youth leaders who are self- assured. The YMCA will provide programs for children ages five through thirteen. The goal of the YMCA Preschool is to give children a balanced experience that develops social, emotional, physical and intellectual skills. The objectives of the YMCA preschool are as follows: Learning to follow, simple instruction Learning to communicate with children & teachers Large and small muscle development Hand -eye coordination Using various art materials Music for an understanding of rhythm and song Vocabulary building with stories, pictures and records Outside play Alphabet study for visual recognition and phonics Number recognition and application Color and shape recognition Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Citywide in the City of Diarnond.Bar, PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 27 clients 1746 clients contracts Diamond Bar clients assisted which meet the low/moderate income requirements. 100%o Diamond Bar clients expected to be assisted in new project year: 30 beneficiaries — 1500 clients contacts Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. 3oys and girls ages 2years, 9 months to 13 years old -from families who are low income ($11,441 to $19,300) to moderate income ($19,301 to $30, 850). Is your organization familiar with the CDBG reporting requirements? Yes If yes, please identify the yeartamount and source of the funding: 1992-3 -$$1,574; 1993-94- $11,500; 1997-98 - $13,000; 1998-99 - $6,500; 1999-2000 - $15,000; 2000-01 - $6,500; 2001-02 - $11,500; 2002-03 - $14,000; 2003-04 - $14,000; 2004-05 - $12,500; 2005-6 $10,000; 2006-7 — 5,000. FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature.- Title: ignature.Title: CEO COMMUNITY DEVELOPMENT CITY OF DIAMOND BAR;-:_ 11/14//08 COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2009•-2010 PROGRAM YEA$ os Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: November 18, 2008 5: 00pm APPLICATION SUMMARY Organization: Public Works Department City of Diamond Bar Project Name: 2009-2010 CDBG Program Curb Ramp Installation Amount Requested: $200, 000.00 Location of Project: The target areas are located within an approximate 112 mile radius o Castle Rock Elementary School and and Evergreen Springs Elementary School Funds would be used to: Provide appropriate ADA accessibility to existing sidewalks through the construction of approximately 50 ADA compliant curb ramps at various locations where no curb ramps or substandard curb ramps currently exist GENERAL INFORMATION Organization Address: 21825 Copley Drive City: Diamond Bar Telephone Number: 1909) 839-7044 Fax: (909) 861-3117 E-mail: kimberly.molina@aci.diamond-bar.ca.us Contact Person/Title: Kimberly Molina, Associate Engineer lof5 Officials authorized to represent organization and expend funds: Name: David G. Liu Title: Director of Public Works Name: Title: Federal I.D. Number/Non-Profit Status: This application is proposing a ® new ❑ existing project (check). Has the project received past funding from the City of Diamond Bar? [] Yes ® No If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The proposed project will remove the existing curb returnsand/or existing substandard curb ramps and replace them with ADA -compliant curb ramps. The project proposes to install approximately SO curb ramps within the specified neighborhoods around Castle Rock Elementary School and Evergreen Springs Elementary School. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The proposed project will provide ADA access at several intersections within the specified neighborhood. Most intersections do not have any curb ramps while others have substandard, non -ADA compliant curb ramps. Consequently, the existing sidewalks are inaccessable to the disable. The proposed project is intended to serve all age groups of the general public, Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). The target areas are located within a half -mule radius of Castle Rock Elementary School and Evergreen Springs Elementary School, in the neighborhood bounded to the west by Brea Canyon Road, to the north by Pathfinder Road, to the east and south by Diamond Bar Blvd. See attached Exhibit "A". 2of5 PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year; general public Diamond Bar clients assisted which meet the low/moderate income requirements: general public Diamond Bar clients expected to be assisted in new project year: general public Describe the characteristics of client population in target area, including age, sex,. income level, and ethnic background. Relate how the project will. meet the federal requirements of benefiting low/moderate income persons, general public Is your organization familiar with the CDBG reporting requirements? ® Yes[] No FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of. the organization. See attached Exhibit 'B". I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents ofthe. City of Diamond Bar. We understand that. the formal agreement with the City 5ill! me ther reporting provisions and federally required assurances. Signature: � ^_ Title: Director of Pu Vic Works Date: _ /ll 7/c> 8 3 of 5 .1k 4 , Cy CA, T- I `v 74 NX lo if ff.. •<.� _ q,o- 4••g s'� -. rR ,t't.-�4.'j, ��n _ -..aa, .z h f` "� -` s }%.��. � _ ��,�M1 74 Ve .511 pu U0, ir ", 91 4t� -7),r SL ly' N r ', kA 44-1 It FX__ Ap ol zJ Ak EXHIBIT "B" CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2009-2010 PROGRAM YEAR PRELIMINARY COST ESTIMATE FOR 2009-2010 CDBG PROGRAM CURB RAMP INSTALLATION ITEM NO. DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 CURB RAMPS 50 EACH $3,000 $150,000 DESIGN & CONSTRUCTION ADMINISTRATION (25% OF CONSTRUCTION COST) $37,500 SUBTOTAL (CONSTRUCTION, DESIGN & CONSTRUCTION ADMINISTRATION COST) $187,500 CONTINGENCY (10% OF SUBTOTAL) $18,750 TOTAL $206,250 SAY $200,000 5of5 ' CITY OF DIAMOND BAR I I i COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS "8 2009-2010 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental informatign regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 18 2008 5:0012.m. APPLICATION SUMMARY Organization: City of Diamond Bar Project Name: Home Improvement Program $150,000 Arnotrnt Requested: Location of Project: 21825 Copley Drive, Diamond Bar 91765 Funds would be used to: Provide grants and/or deferred loans to eligible low— and moderate—income homeowners for necessary home improvements as we11 as mitigate building and safety code deficiencies and violations. GENERAL INFORMATION Organization Address: 21825 Copley Drive City: Diamond Bar Telephone/Fax Number -009) 839-7080 e ortillo@md 1 E-mail Address: p g— dm. com Contact Person/Title: Esther Portillo, Program Consultant Officials authorized to represent organization and expend funds: Name: City Staff Title: Narne: Title: Federal I,D Number/Non-Profit Status: N/A This application is proposing a new existing X —project. (check). Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: 2007-2008// $150,000 (CDBC) GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The objective of the Home Improvement Program is to provide grants & loans to assist eligible low— and moderate— income residential owner/occupants in maintaining the City's existing residential neighborhoods through home rehabilitation. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The purpose of the Horne Improvement Program is to preserve and enhance single family residential neighborhoods throughout the City; to provide grants & loans to eligible homeowners of single family detached dwellings for the preservation of safe, decent & sanitary housing; to correct hazardous structural conditions; to make modifications necessary to provide handicapped dwelling; to improve the overall exterior appearance of the home; toccess eliminatehe an appearance of blight; acid to correct exterior code violations through the - :)visio�r of �r nts and 1 ans Identify an descri e t c geographic boundaries of the target area. (Attach a map if appropriate). Citywide — City of Diamond Bar PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 8 Diamond Bar clients assisted which meet the low/moderate income requirements: 8 Diamond Bar clients expected to be assisted in new project year: 10 Describe the characteristics of client population in target area, including age, sex, background. Relate how the project will income level, and ethnic persons, meet the federal requirements of benefiting low/moderate income Assistance is available to eligible low— and moderate— income Diamond Bar homeowners regardless of age, sex, and ethnic background. Income verification is required prior to assistance. Is your• organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. Proposed HIP Budget (09-10) I,st. Construction Costs $150,000 Construction Continency $116,000 Lead/Asbestos Testing Costs $ 4,000 Loan Document Preparation Fees $ 4,000 Title Report Fees $ 2,000 Administrative Costs — Consultant Costs $ 800 $ 23;200 I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: Program Consultant Date: 11/17/08 Agenda # 8-1 Meeting Date Dec. 16, 2008 CITY COUNCIL RPORS 'S-', AGENDA REPORT � TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang TITLE: City Council Appointments RECOMMENDATION: Appoint. FINANCIAL SUMMARY: No Fiscal Impact. BACKGROUND: On a yearly basis following the reorganization of the City Council, the newly selected Mayor has the opportunity to appoint Council Members to serve as delegates and alternates to the local and regional organizations of which the City is a member. In addition, the City Council has created various standing committees (meet as needed) and ad-hoc committees which require appointments. Pursuant to the bylaws of the San Gabriel Valley Council of Governments, at the January 6, 2009 Council meeting a resolution will be brought forward to confirm the delegate and alternate to this organization. Mayor Everett will announce his appointments to the organizations and committees at the City Council meeting. PRE AARED BY' n � U Tommye Cribbins, ity Clerk Attachment: Organization list REVIEWED BY: David Doyle, Asst. City Manager CITY COUNCIL APPOINTMENTS Effective: December 16, 2008 COMMITTEE DELEGATE/ALTERNATE California Contract Cities Association (Board of Directors membership — CCCA bylaws specify that voting delegate and alternate needs to be any City elected official) Sam Olivito, Exec. Dir., 8119 Somerset Blvd., Paramount, CA 90723, 562-633-5533, FAX 562-633-9555. Meets 3rd Wednesdav of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various restaurant locations of host City. Reservations required. Foothill Transit Board (Board of Directors membership — Delegate and alternate must be elected officials) Doran Barnes, Exec. Dir. 100 S. Vincent Ave., 2"d Floor W. Covina, 91790, 626-967-2274, FAX 626-915- 1143 Meets fourth Friday of each month at 8:00 a.m. at above address. Four -Corners Transportation Policy Group Unchanged Frank Hall, City of Norco, Chairman - Meets as needed. Greater Los Angeles County Vector Control District Audrey Hamilton (Appointment of Trustee — does not have to be an elected official. Appointment is for 2 -year term 12545 F=lorence Ave., Santa Fe Springs, 90670, 562-944-9656 (12/19/06) Meets 2nd Thursday at address above at 7:00 p.m. Joint Powers Insurance Authority (Board of Directors membership — Delegate must be any elected official appointed by the Mayor. Alternate may be elected official or staff member) Jon Shull, Executive Director, 8081 Moody St., La Palma, 90623, 800-229-2343, FAX 562-860-4992 General Board Committee meets annually each July - location to be announced L.A. County Sanitation District No. 21 (Board of Directors Membership — Mayor is automatically delegate per Health & Safety Code Sec. 4730.1. Alternate is required to be an elected official whose appointment is confirmed by City Council action) Stephen R. Maguin Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998 Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500, FAX 562-908-4255 Meets 4th Wednesday of each month at 1:30 p.m. at District Office L.A. County City Selection Committee (Board of Directors membership - Mayor and Mayor Pro Tem are automatically designated as Delegate and Alternate, respectively) Sachi A. Hamai, Executive Officer, Board of Supervisors, Kenneth Hahn Hall of Administration, Room 383, 500 W. 'remple St., Los Angeles, 90012, 213-974-1401 Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.) Rev. December 11, 2008 League of Calif. Cities - L.A. County Division (Board of Directors membership —Delegate and alternate must be elected officials. Mayor does not have to be appointed) Eloisa Klementich, Exec. Dir., P.O. Box 921737, Sylmar, CA 91392-1737 (818)212-3238 FAX 818-364-1002 Meets '1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street, Alhambra San Gabriel Valley Council of Governments (Board of Directors membership — Delegate and alternate must be elected officials. Adoption of a resolution confirming the appointment is usually made at the next City Council meeting) Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 3452 E. Foothill Blvd. #810, Pasadena 91107-3142, 626- 564-9702, FAX 626-564-1116 Meets 3rd Thursday of each month at 6:00 p.m. at various locations. Executive Session 5:00 p.m. San Gabriel Valley Economic Partnership 4900 Rivergrade Road, Bldg. 515, Suite A3, Irwindale 91706 626-856-3400 Southern California Assn. of Governments (SLAG) (Board of Directors membership — Delegate and alternate must be elected officials but there is no requirement that delegate be the Mayor) (Appointment to SCAG District 37 is not contingent on appointment as delegate or alternate by the City) Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800, FAX 213-236-1825 General Assembly meets annually each March - location to be announced Tres Hermanos Conservation Authority c/o City of Diamond Bar, James DeStefano, Executive Director Wildlife Corridor Conservation Authority (WCCA) (Board of Directors Membership — Council may appoint anyone) Joseph Edmiston, Executive Director, Contact: Judi Tamasi 407 W. Imperial, Ste. #PMB 230, Brea 92821 310-589-3230 x 121. FAX 310-589-3207 Wildlife Corridor Conservation Authority Advisory CITY COUNCIL STANDING COMMITTEES (Meet As Needed) D.B. Community Foundation Public Safety Committee Rev. December 11, 2008 Davis/Rogers ��I1L11ID B� I� ;fl/ �.� J� VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: C Y CLERK d FROM: 47 r-ferC, C7r,, DATE: c ADDRESS: ORGANIZATION: C-2-) LJ v AGENDA#/SUBJECT: PHONE: r - 6- Clap- y ( 4.,- tf I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. ,r Signature This document is a public record subject to disclosure under the Public Records Act.