HomeMy WebLinkAbout12/02/2008City of
Diamond Bar
City Council Agenda
Tuesday, December 2, 2008
5:00 p.m. — Closed Session CC -8
5:30 p.m. - Study Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Jack Tanaka Ron Everett
Mayor Mayor ProTem
Wen P. Chang Carol Herrera Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins
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inspection. If you have questions regarding an agenda itern, please contact the City Clerk at (909) 839-7010 during regular business hours.
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minimum of 72 hours prior to the scheduled meeting.
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City
Council are open to the public and are cablecast live on Channel 3. You are invited to attend and
participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should
submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the
meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor detennines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct
of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings available 72 hours prior to the meeting and are posted
in the City's regular posting locations, on DBTV Channel 3, and on the City's website at
wtivw.cityofdiamondbar.com. A full agenda packet is available for review during the meeting in
the foyer just outside the Council chambers. The City Council may take action on any item listed
on the agenda.
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 2, 2008
Next Resolution No. 2008-44
Next Ordinance No. 07(2008)
CLOSED SESSION: 5:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(c) Initiation of Litigation —
One Case.
STUDY SESSION:
5:30 p.m., Room CC -8
► Discussion of Solid Waste Franchise — Discussion and Action.
A. Negotiate with Current Haulers versus Soliciting Proposals
B. Solid Waste Sub -Committee
C. Solid Waste Franchise Negotiation/RFP Process Integrity Rules
Public Comments:
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Randy Lanthripe
Church in the Valley
ROLL CALL: Council Members Chang, Herrera, Tye, Mayor
Pro Everett, Mayor Tanaka
APPROVAL OF AGENDA: Mayor
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
December 2, 2008 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of City Tile to Marisa Somenzi, Sr. Administrative Asst. upon
her leaving the City of Diamond Bar.
1.2 Presentation of Certificates of Recognition to students participating in the
"Read Together Diamond Bar" Event sponsored by Diamond Bar Friends
of the Library.
2. CITY COUNCIL REORGANIZATION:
2.1 Selection of Mayor
2.2 Selection of Mayor Pro Tem
2.3 Presentation to Outgoing Mayor Jack Tanaka
Recess/Reception:
Reconvene:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressina the Citv Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — December 9, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Traffic and Transportation Commission Meeting — December 11, 2008 —
7:00 p.m., AQMD/Government Center Board Hearing Room, 21865
Copley Dr.
5.3 Candy Cane Craft Fair — December 13, 2008 — 9:00 a.m. to 4:00 p.m.,
Diamond Bar Center, 1600 Grand Ave.
December 2, 2008
PAGE 3
5.4 City Council Meeting — December 16, 2008 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of November 18, 2008 - Approve as submitted.
(b) Regular Meeting of November 18, 2008 — Approve as submitted.
6.2 Parks and Recreation Commission Minutes — Regular Meeting of
October 23, 2008 - Receive and file.
6.3 Traffic and Transportation Commission Minutes — Regular Meeting of
October 9, 2008 — Receive and file.
6.4 Ratification of Check Register - Ratify Check Register dated
November 13, 2008 through November 25, 2008 totaling
$1,665,110.21.
Requested by: Finance Department
6.5 Treasurer's Statement of October 2008 and Revised Treasurer's
Statements of June, July, August and September 2008.
Recommended Action: Approve.
Requested by: Finance Department
6.6 Authorize City Manager to Extend a Professional Services
Agreement with Lilley Planning Group, Inc. (LPG), to Increase the
Contract Amount of $125,000 for a Total Contract Amount Not to
Exceed $200,000 to Provide Continued On -Site Planning Services.
Recommended Action: Authorize.
Requested by: Community Development Department
6.7 Approve Exoneration of Surety Bond No. 6341975 Posted by Target
Corp. d/b/a Target Stores for Parcel 1 of Parcel Map 14819 (Target
Store Location) to Complete Street, Drainage Erosion Control,
Landscape and Irrigation, Sewer, Non -District Water and Grading
Improvements.
Recommended Action: Approve.
Requested by: Public Works Department
December 2, 2008 PAGE 4
6.8 Approve Memorandum of Understanding (MOU) with L.A. County
Metropolitan Transportation Authority to Secure $2,294,000 in Grant
Funds for State Route 60/1-emon Ave. Partial Interchange Project.
Recommended Action: Approve.
Requested by: Public Works Department
6.9 Approve Three Year Renewal of Letter of Credit for City of Diamond
Bar Public Financing Authority Variable Rate Lease Revenue Bonds,
2002 Series A.
Recommended Action: Approve.
Requested by: Finance Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
RECESS TO REDEVELOPMENT AGENCY:
1. CALL TO ORDER: Chairman
ROLL CALL: Agency Members Everett, Herrera, Tanaka, VC/Tye,
C/Chang
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public
to directly address the Agency on Consent Calendar items or matters of
interest to the public that are not already scheduled for consideration on this
agenda. Although the Redevelopment Agency values your comments,
pursuant to the Brown Act, the Agency generally cannot take any action on
items not listed on the posted agenda. Please complete a Speaker's Card and
give it to the Agency Secretary (completion of this form is voluntary). There is
a five-minute maximum time limit when addressing the Redevelopment Agency.
3. CONSENT CALENDAR:
3.1 Redevelopment Agency Minutes — Annual Meeting of April 15, 2008 —
Approve as submitted.
3.2 Treasurer's Statement - April 1, 2008 through October 31, 2008 —
Approve as submitted.
December 2, 2008 PAGE 5
4. REDEVELOPMENT AGENCY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
AGENCY MEMBER COMMENTS: Items raised by individual Agency
Members are for Agency discussion. Direction may be given at this
meeting or the item may be scheduled for action at a future meeting.
ADJOURN REDEVELOPMENT AGENCY MEETING:
RECESS TO PUBLIC FINANCING AUTHORITY:
CALL TO ORDER: Chairman Tanaka
ROLL CALL: Authority Members Chang, Herrera, Tanaka,
VC/Everett, C/Tye
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Authority on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the Public Financing Authority values your comments, pursuant to the
Brown Act, the Authority generally cannot take any action on items not listed on
the posted agenda. Please complete a Speaker's Card and give it to the
Authority Secretary (completion of this form is voluntary). There is a five-minute
maximum time limit when addressing the Public Financing Authority.
3. CONSENT CALENDAR:
3.1 Public Financing Authority Minutes — Regular Meeting of September
16, 2008 —Approve as submitted.
3.2 Treasurer's Statement—August 1, 2008 though October 31, 2008 -
Approve as submitted.
4. PUBLIC FINANCING AUTHORITY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
AUTHORITY MEMBER COMMENTS: Items raised by individual
Authority Members are for Authority discussion. Direction may be given at
this meeting or the item may be scheduled for action at a future meeting.
December 2, 2008 PAGE 6
ADJOURN PUBLIC FINANCING AUTHORITY MEETING:
RECONVENE CITY COUNCIL MEETING:
COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Study Session
DATE: November 26, 2008
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man 4
FROM: David G. Liu, Director of Public W rks N'
TITLE: Solid Waste Franchise Study Session of December 2, 2008
At the October 21, 2008 City Council Meeting, staff was directed to bring back the solid
waste franchise agreements to a Council Study Session for review and discussion. The
following three (3) items will be discussed at the December 2nd Study Session in the
order of priority for Council's consideration.
A: Negotiations with Current Haulers Versus Soliciting Competitive Proposals
B: Role of City Council Solid Waste Subcommittee
C: Solid Waste Franchise Negotiation/RFP Process Integrity Rules
Please review the attached reports and let us know if you have any questions.
Date: November 26, 2008
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
TITLE: APPROVAL OF CITY COUNCIL SOLID WASTE
RECOMMENDATION TO BEGIN NEGOTIATIONS
HAULERS
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
None.
BACKGROUND:
Item A
SUBCOMMITTEE
WITH CURRENT
During the September 16, 2008 City Council Meeting, the Council approved the creation
of a Council Solid Waste Subcommittee and appointment of two (2) Council Members to
the subcommittee. Since then, the subcommittee has met twice and at its first meeting
on October 9, 2008, the pros and cons of exclusive negotiation versus soliciting
competitive proposals were evaluated.
DISCUSSION:
Advantages of negotiation include; ensures continued service from a "known entity" that
has provided successful service in Diamond Bar for the last ten years, avoids transition
issues associated with a change of service providers, and has fewer adjustments for
customers and improves existing service.
The advantages of competitive proposals are that; it ensures that services are
competitively priced, it maximizes likelihood of obtaining a comprehensive contract with
favorable terms that protect the City's interest, and it presents a public appearance of
fairness in awarding large contracts.
The Solid Waste Subcommittee recommends entering a six (6) month negotiation time
frame ending in April/May, 2009 to determine if the City will extend the current
contracts. This would provide enough time to work on favorable contract terms and to
finalize a new agreement, which will address the solid waste and recycling needs for
Diamond Bar residents and businesses before the current contract expires in August of
2010. Competitive and consistent pricing compared to neighboring cities will still be
ensured during this process. An additional nine (9) to twelve (12) months of
competitive proposal process will be necessary if the negotiations are not successful.
On a parallel track, a Request for Proposal will be prepared for immediate release in the
event that the outcome of the negotiations are not favorable to the City.
PREPARED BY:
Joyce Lee, Senior Management Analyst
REVIEWED
DaM I. Liu, P.E.
Director of Public Works
Page 2 of 2
Item B
Date: November 26, 2008
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: CITY COUNCIL SOLID WASTE SUBCOMMITTEE
RECOMMENDATION:
Direct staff as appropriate.
FINANCIAL IMPACT:
None.
BACKGROUND:
The current trash hauler service agreement for both Valley Vista and Waste
Management will be ending August 15, 2010. With less than twenty-one (21) months
left in the current contracts, possible negotiations with our current haulers or request for
proposals could start now in order for there to be enough time to work on favorable
contract: terms and to finalize a new agreement, which will address the solid waste and
recycling needs for Diamond Bar residents and businesses.
At the September 16th City Council Meeting, the Council established an ad hoc
subcommittee consisting of Mayor Tanaka and Mayor Pro Tem Everett to lead the
negotiation/RFP process with the support and assistance of staff. This approach
invests two Council Members in the process and provides a vehicle for use by staff to
obtain input on an informal basis.
DISCUSSION:
Staff has drafted a wish list of possible improvements to the current agreement that can
be discussed and considered by our current haulers. This list may be used to aid in our
negotiations with the current haulers for a possible extension or for soliciting competitive
proposals.
The Council Subcommittee will help facilitate the negotiation or Request For Proposal
(RFP) process by allowing efficient and timely meetings to review any contract terms or
issues. More importantly, upon completing a thorough review process, the Council
Subcommittee will bring its recommendations before the full City Council for further
review and discussion. If Council concurs to commence with negotiations with the
incumbent franchisees, the Council Subcommittee will provide an effective forum for
discusslion of solid waste and recycling matters.
During a Negotiation Process, the Subcommittee would play a key role in preparing
specific program changes and enhancements that the City desires and be actively
working with the current haulers. There will be exchange of information that will require
detail review and prompt response time.
These tasks include:
• Reviewing existing contracts and providing recommendations for programs and
contract modifications;
• Preparing/ reviewing a final list of the issues to be negotiated and working with
staff to prioritize the list for negotiations;
• Holding negotiation meetings;
• Preparing/ reviewing draft contracts to reflect the changes and enhancements;
and
• Presenting final contracts/ negotiated agreements to the City Council for
approval.
The negotiation time frame for a contract extension is expected to last up to six months
for each hauler. During those six months, evaluations of the overall service of the two
haulers in the past eight years will also be made.
During a RFP process, the Subcommittee will work closely with the consultant and staff
to make sure that the RPP adequately covers our City's solid waste and recycling needs
before it is finalized. The proposals that are submitted in response to our RFP will each
need to be carefully reviewed with the pros and cons evaluated. This will be a time
consuming process as we will be essentially communicating with all proposers and
choose one or two that best fits our needs.
These specific tasks include:
• Reviewing existing contracts and providing recommendations for program and
contract modifications;
• Preparing/ reviewing a final list of the issues to be changed in each contract for
the RFP process;
• Preparing/ reviewing Request For Proposals; Participating in the pre -proposal
conference;
• Participating in the evaluation of the proposals;
• Preparing/ reviewing draft contracts for presentation to the City Council; and
• Presenting final contracts to the City Council for approval.
The RFP process is expected to last up to twelve (12) months and would give the City
the flexibility to evaluate other comparable rates and services in the industry.
Page 2 of 3
PREPARED BY:
Joyce Lee, Senior Management Analyst
REVI
/7�,�
David 16. Liu, P. E.
Director of Public Works
Page 3 of 3
Item C
DATE: November 26, 2008
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: SOLID WASTE FRANCHISE NEGOTIATION/RFP PROCESS
INTEGRITY RULES
RECOMMENDATION:
Direct staff as appropriate.
FINANCIAL IMPACT:
None
As the City Council is aware, the City is now embarking on a process to determine how
and by whom residential and commercial solid waste and recycling collection services
will be performed in the City upon expiration of the current franchises in 2010. If
Council concurs, the process will commence with negotiations with the incumbent
franchisees, which will result in either an extension of one or both of the existing
franchise agreements or a decision to open the process to all interested vendors
through a request for proposals. The City Council established an ad-hoc subcommittee
consisting of Mayor Tanaka and Mayor Pro Tem Everett to spearhead this process with
the support and assistance of City staff. In order to ensure a fair process free of the
perception of favoritism, it is recommended that the Solid Waste Franchise Process
Integrity Rules be reviewed by the City Council.
DISCUSSION:
The following rules are proposed:
PROPOSED NEGOTIATION RULES
From the date that the City Council authorizes the initiation of contract
negotiations with Waste Management and Valley Vista and until the City Council
either awards a franchise extension or elects to issue a Request for Proposals
("RFP"), any and all contacts, communications, and/or conversations about
franchise -related, customer service -related, and negotiation -related waste hauler
issues outside of a properly convened subcommittee or City Council meeting
shall be directed exclusively to Joyce Lee, Sr. Management Analyst and/or David
Liu, Public Works Director.
11 is understood and acknowledged that incidental conversations in a social
setting may occur from time to time between City officials and employees and
representatives of solid waste enterprises. Those contacts and conversations
should steer clear of the subjects of the existing franchise, the proposed
franchise and/or any components of either including any and all aspects of
franchise negotiations.
The two incumbent solid waste vendors and other vendors who may be
interested in proposing their services to the City will be advised of these Process
Integrity Rules. They will be advised that any contact made with City officials or
employees other than Ms. Lee and Mr. Liu outside of a properly convened
subcommittee or City Council meeting by the vendor's representatives regarding
the topic of solid waste agreements, negotiations, or any other issues associated
with franchise negotiation may result in the disqualification of that waste hauler
from consideration.
• C:ouncilmembers shall decline any and all gifts, including food and beverages,
regardless of the financial value, from any waste haulers or their representatives.
Any offer of a gift by a waste hauler representative or others acting on behalf of a
waste hauler shall be grounds for disqualification from consideration.
• Interpretation of these Rules above shall rest solely with the City Manager.
PROPOSED REQUEST FOR PROPOSAL RULES
If the City Council elects to issue an RFP either immediately or in the future, the
following rules shall govern interaction between Councilmembers, appointed City
officials, and City staff, and all interested responders to the City's RFP:
All of the above rules will be in effective and will apply to all interested parties
effective with the release of the City's RFP until the award of the franchise..
• A,II questions regarding the RFP, its ancillary material, current services, proposed
services, or any other clarification shall be submitted in writing to Joyce Lee, Sr.
Management Analyst and David Liu, Public Works Director. All answers to the
above written material submitted to the City shall be circulated to all interested
parties to the RFP process along with the original written communication.
• Any vendor who violates these Rules will be notified of its violation and may be
disqualified from the selection process at the sole discretion of the City Manager.
Page 2 of 3
For any issues or situations that are not specifically addressed above, guidance should
be sought by any interested party from the City Manager or his designee.
CONCLUSION
Since incorporation in 1989, the City Council has served the residents of Diamond Bar
with responsibility, respect, honesty, and trustworthiness. These key ethical values
continue to guide the Council through each and every decision they make, no matter
how small. These factors do not go unnoticed by residents, who recognize the role of
elected officials as their stewards of tax dollars, infrastructure and facilities, and
ultimately, the public's trust in government. The continuous progress and thriving
economic and social health of Diamond Bar even in difficult times nationally speak
volumes of the Council's reliance on these core ethical values.
The proposed Solid Waste Franchise Negotiation/RFP Process Integrity Rules as
outlined herein are designed to serve as a documented guide for all parties involved in
the process and serve as yet another example of the City's dedication to the public
trust.
PREPARED BY:
Joyce Lee, Senior Management Analyst
REVIEWED
Dg -v --id G. Liu, P.E.
Director of Public Works
Page 3 of 3
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
NOVEMBER 18, 2008 UKAFT
STUDY SESSION: M/Tanaka called the Study Session to order at 5:45
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Member Chang, Herrera, Tye, Mayor Pro
Tem Everett, Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle, Asst.
City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob
Rose, Community Services Director; Linda Magnuson, Finance Director; Greg Gubman,
Acting Community Development Director; Patrick Gallegos, Management Analyst; Ryan
McLean, Assistant to the City Manager; Ken Desforges, IS Director; Joyce Lee, Senior
Management Analyst; Kimberly Molina, Associate Engineer; Anthony Santos,
Management Analyst and Tommye Cribbins, City Clerk.
► DISCUSSION OF SOLID WASTE FRANCHISE — Discussion and Action.
A. Negotiate with Current Haulers versus Soliciting Proposals
B. Solid Waste Contracting Assistance Services
C. City Council Solid Waste Subcommittee
D. Solid Waste Franchise Negotiation/RFP Process Integrity Rules
CM/DeStefano asked Council to consider Item D as a priority.
PWD/Liu reported on action to date and options before the Council that need to
be acted upon as quickly as possible to ensure that appropriate action is taken to
conclude this matter within the next seven months.
M/Tanaka suggested that Council take action on Item C first. Council concurred
to immediately disband the subcommittee.
C/Herrera felt that the present two waste haulers were doing a satisfactory job for
the community and that it would be prudent to renegotiate with them.
MPT/Everett felt that by renegotiating with the present haulers, that the City may
Dose out on learning new creative ideas that both the consultant and staff would
be aware of and impart to the Council.
M/Tanaka stated that the subcommittee felt that in order to make the matter
transparent it would be a good idea to immediately go out for the RFP while
remaining aware of the experience with the current trash haulers.
NOVEMBER 18, 2008 PAGE 2 CC STUDY SESSION
C:/Chang said he learned nine years ago that in order to engage in good
government practices the matter should be an open bid and in order to move the
process forward it should be a two -phased process: First, negotiate with the
current haulers and then if the Council doesn't get what it wants, then go to step
two, the RFP process.
C:/Tye asked staff to provide some background information about the previous
process.
C:M/DeStefano responded that upon incorporation the City inherited some 12 or
14 separate waste haulers operating in the City and it was chaos. The City made
a decision to go out with an RFP.
CA/Jenkins explained that the City had to wait about five years before the RFP
could be legally issued.
CM/DeStefano said the process included a Council subcommittee of which both
hie and Mr. Liu included, which ultimately led to the recommendation that the City
contract with Valley Vista and Waste Management.
C/Herrera asked how the City handles the school districts using different waste
haulers.
CM/DeStefano responded that the school districts are separate entities and
therefore contracts with a hauler of their choice.
M/Herrera said that while an RFP might be a good idea there are waste haulers
who use unscrupulous tactics and she was sure the Council would not want the
City to be stuck in those circumstances. The lowest bid is not always the best in
the long term.
CA/Jenkins said that the City was not obliged to take the lowest bid.
C/Tye wanted to get the best deal and wondered whether that could be
accomplished through the RFP process or by negotiating with the current
haulers. If the City negotiates first and then at the end then goes to the RFP
process, what has been lost other than six months of time?
C/Chang felt there was less risk in immediately going with the RFP process.
C/Herrera assumed the consultant would advise the Council whether the
proposal was acceptable and met the Council's criteria.
ACM/Doyle explained that staff had been collecting copies of the most recent
franchise information including RFP contracts and that when it comes to
negotiating, staff will know what the RFP results have been which in turn is a
starting point.
NOVEMBER 18, 2008 PAGE 3 CC STUDY SESSION
C:/Chang felt that since the same consultant would be used for both processes
the Council may as well go for the RFP from the beginning. The current waste
haulers are doing a good job and they will probably remain in the pool. The City
Council needs to make the best decision possible on behalf of the residents and
the highest integrity should move the process forward.
KI/Tanaka said he was comfortable moving forward with the RFP process
because the City knows what it has with the current haulers and should consider
other proposals to avoid favoritism.
CA/Jenkins responded to C/Herrera that the RFP process is a longer process
and staff intends to request the RFP's immediately anyway in case discussions
with the current waste haulers fail. In addition, it would put pressure on the two
current haulers to strike a deal with the City before it got to the RFP point. From
that standpoint there would be no time wasted. However, if the City is able to
strike a deal with the current waste haulers in six month the process would be
done. If there was a two-pronged process and new waste haulers were selected
the process could take a year and a half or so moving through the transition for
the customers.
CA/Jenkins talked about the RFP process. The Council could decide to renew
the present contracts prior to 2010. However, if the Council decided to go
through the RFP process most haulers would not be able to give the City a price
for 2010 until there was sufficient lead time to get an RFP out, obtain the
responses, conduct an analysis and go through the evaluation process.
CA/Jenkins felt it would be useless to start an RFP process until well into 2009.
C/Chang felt there was enough time to proceed with either process and believed
that competition was good. If the City moves forward with a good process it
would not be challenged.
PSI/Herrera asked about the cost to the City.
CM/DeStefano stated that while the consulting firm is the most expensive it is
also well -versed and the most respected firm in the area. The City will be
responsible for the initial contract and compensation, and typical to the industry,
the waste hauler would, through contract renewal or new contract process
reimburse the City for those costs. That is not why staff is recommending the
most expensive firm; rather, the recommendation is based on the belief that this
firm is the best in the business and would best represent the City's needs.
CM/DeStefano explained that the consulting firm would work with staff if the
Council decided on an exclusive contract within the next six months.
Concurrently, staff needs the firm to prepare the RFP should negotiations fail.
Staff wants to keep pressure on the two haulers by letting them know that the
City is preparing an RFP should negotiations fail.
NOVEMBER 18, 2008 PAGE 4 CC STUDY SESSION
MPT/Everett said he was compelled by C/Chang's arguments about integrity,
objectivity, etc. and even more compelling when the work done by professionals.
However, he was very concerned that one of the key elements of the evaluation
would not be by the numbers or talking to other people, but that it would be
relationship -driven. D.B. has an eight-year relationship with the current haulers.
The City knows these providers and their weaknesses and in his opinion, the City
would lose a lot by not giving them a chance. He also wanted the haulers to give
them the option to invest the money they would have to spend on an RFP
response in a renewal contract.
ACM/Doyle said he appreciated MPT/Everett's concerns because there is a
potential that when consumers look at what they're going to pay they may want a
lower price but the service may not be the best based on what staff and the
consultant have learned about the operation. The RFP process can put a
tremendous pressure on the Council because it would be selecting a hauler that
would not necessarily provide the lowest rate to the consumer.
C/Herrera said she agreed with MPT/Everett that the City should proceed with
negotiations with the current haulers and in the event negotiations are
unsuccessful, proceed with the RFP process as of May 31, 2009.
M/Tanaka felt that to better serve his constituents it would be advisable for the
Council to go with the RFP process from the beginning.
Pvl/Herrera felt that the two present haulers had provided exemplary service for
the most part. The public elects the Council to make informed decisions and the
Council could say to its residents that "this is why we're moving in this direction
and if the Council cannot negotiate the best deal for the residents, then we'll do
an RFP". But because the City has a known entity, she would feel more
comfortable initially moving forward with the negotiation process.
C,/Chang reiterated that that was the reason the Council needed to open the
process to an RFP.
MPT/Everett said he fully agreed with C/Chang's comments. The issue of
perception and objectivity to constituents is vital. However, the key element that
cannot be added in any equation of an RFP is "relationship" which is not
guaranteed by words written in a response to an RFP. For that reason he
preferred to have the City enter into free -agent negotiations for a reasonable time
frame and then if it cannot be worked out with the haulers the City has known for
F3 long period of time and developed a relationship of trust, then open it up to the
free market.
C/Chang felt it would set a bad precedent not open the process to free agents.
C/Tye suggested that the City could shorten the response time from the two
waste haulers after stating what the City anticipates in the way of a response.
NOVEMBER 18, 2008 PAGE 5 CC STUDY SESSION
CM/DeStefano responded that the likelihood of the current waste haulers not
responding favorably would be zero because both companies have a significant
investment in this valley and in D.B. He believes both companies would fight
hard to retain the City's business no matter which direction the Council decided
on.
C:/Herrera stated that there are many cities that negotiate with current haulers
and then go out to RFP if negotiations fail so that is government practice.
C:M/DeStefano confirmed that C/Chang recognizes both options but prefers that
D.B. continue with its history of an open bid process.
C/Chang agreed he felt that was a better option.
C/Tye suggested that the Council postpone a decision until the next meeting.
CM/DeStefano reminded the Council that the next meeting is reorganization of
the Council and could be a difficult night to have this kind of a discussion in a
Study Session format. Time is not of the essence as long as the Council makes
its decision soon.
Council concurred to continue this matter to the next Study Session for
discussion and action.
PUBLIC COMMENTS: None
ADJOURNMENT: With no further business to come before the City Council,
M/Tanaka adjourned the Study Session at 6:40 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of 2008.
JACK TANAKA, Mayor
Agenda No. 6.1(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 18, 2008
E) R ,SFT
CLOSED SESSION: 5:00 p.m. — Room CC -8
Public Comments on Study Session Agenda — None Offered.
I► Government Code Section 54956.9(c) Initiation of Litigation — One Case
STUDY SESSION:
5:45 p.m., Room CC -8
N Solid Waste Franchise discussion and action
A. Negotiate with Current Haulers versus Soliciting Proposals
B. Solid Waste Contracting Assistance Services
C. City Council Solid Waste Subcommittee
D. Solid Waste Franchise Negotiation/RFP Process Integrity Rules
M/Tanaka recessed the Study Session to the Regular Meeting at 6:40 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting
to order at 6:50 p.m. in The Government Center/AQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CM/DeStefano stated that during tonight's Closed Session there were no public
comments and no reportable action by the City Council.
CM/De" tefano reported that tonight's Study Session commenced at 5:45. Council and
staff discussed matters related to the upcoming Solid Waste Franchise renewal process
and concluded by moving the items to the next meeting in December.
PLEDGE OF ALLEGIANCE: Mayor Tanaka led the Pledge of Allegiance.
INVOCATION: Pastor Mark Hopper, Evangelical Free Church, gave
the invocation.
ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro
Tem Everett and Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle, Asst.
City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu,
Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director; Greg Gubman, Acting Community Development Director; Ryan
McLean, Assistant to the City Manager; Joyce Lee, Senior Management Analyst;
Kimberly Molina, Associate Engineer; Erwin Ching, Assistant Engineer; Anthony
Santos, Management Analyst; Cecilia Arellano, Public Information Coordinator; Lauren
Hildago, Public Information Specialist and Tommye Cribbins, City Clerk.
NOVEMBER 18, 2008 PAGE 2 CITY COUNCIL
APPROVAL OF AGENDA: CM/DeStefano stated that pursuant to Government
Code §54954.2(b) (2), staff is requesting that a matter which came to the City Council
after puiblication of the agenda and related materials be added to the Consent Calendar
to wit: "A Resolution of the City Council of the City of Diamond Bar confirming the
existence of a local emergency and ratifying the Proclamation thereof'.
On Sunday morning CM/DeStefano enacted the Emergency Operations Center of the
City and declared a local emergency as authorized by the Government Code and the
City's regulation. The actions taken need to be ratified by the City Council within a
prescribed time period and asked that the matter be added to the agenda by vote of the
Council and that the City Council take action this evening to adopt the resolution.
C/Tye moved, C/Chang seconded, to add Consent Calendar Item 6.7 as recommended
by staff. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
Deputy Chief Mike Bryant presented an update on the fire that occurred during the past
few day's consuming about 30,000 acres. 3,700 firefighters worked the incident. The
red lines on the map continue to show heat around the 30 -mile perimeter. The fire
started in Corona and moved to the Anaheim, Yorba Linda, Carbon Canyon, Sleepy
Hollow and Chino Hills areas, close to Diamond Bar and finally into LA County. Good
news is that as of a couple of minutes ago the fire is reported to be 90% contained. He
thanked the Mayor, Council and residents for their cooperation and thanked the D.B.
firefighters for their outstanding participation.
Capt. Dave Halm also spoke about the events of the past weekend and how the
Sheriff's Departments' 528 personnel participated in the evacuation process in The
Country Estates. During the process, personnel remained in the area and that no
incidents were reported. Emergency procedures in D.B. were enacted with the
assistance of CM/DeStefano and ACM/Doyle. No homes were lost in D.B. and no one
was injured.
M/Tanaka thanked all who participated in keeping D.B. safe and secure. The overall
support from the community was overwhelming. He announced that residents are
invited to stop by the Diamond Bar Center after 12 noon tomorrow to add their
signatures to a 20 foot thank -you card that will be presented to the heroes of this event.
Residents participating in tonight's meeting can sign the card as they leave tonight's
City Council meeting.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NOVEMBER 18, 2008 PAGE 3 CITY COUNCIL
NEW BUSINESSES OF THE MONTH:
1' .1 M/Tanaka presented a City Plaque Dr. Monica Abrew and Reyna Del
Haro, members of Kaiser Permanente Diamond Bar Medical Offices, 1336
Bridge Gate Dr. as New Business of the Month for November 2008.
1.2 M/Tanaka presented a City Tile to Xavier and Ruth Avila owners of
Xavier's Florist, 1220 S. Diamond Bar Blvd. as Business of the Month for
November 2008.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano spoke about the public service individuals who worked diligently
to protect the City. The City is extraordinarily fortunate to live in Los Angeles
County and have the professionalism and expertise of the Fire Department and
heriff's Department. Recently, emergency preparedness exercises took place
in this and Tonner Canyon areas in preparation for the most likely scenario of a
wildland fire coming through Tonner Canyon and affecting The Country Estates.
The training these officers undertake on a daily basis and the effort provided to
the community as represented by their efforts over the weekend resulted in the
execution of a flawless plan. CM/DeStefano spoke about the honor of working
with staff members David Doyle, Bob Rose, Marsha Roa, Cecilia Arellano,
Tommye Cribbins, Ryan McLean, Anthony Santos and Jason Fuentes, who
spent many hours providing service and coordination on behalf of the community,
as well as Dickie Simmons. He extended a special thank you to Deputy Chief
Bryant, Leticia Pacias, Lt. Maxey, Capt. Halm, the Red Cross working with the
Walnut Valley Unified School District, the City of Walnut and others. He said he
was extraordinarily proud of the team and to be serving D.B. with an outstanding
group of professionals to help him.
C/Chang said that as an evacuee and City Council Member he witnessed
everything that CM/DeStefano spoke about. City staff did a wonderful job.
3. PUBLIC COMMENTS:
Gene Lawless and Michael D'Orazio spoke about the December 5 opening of
East 180, an upscale casual modern provincial Chinese Cuisine restaurant
in the former Sizzler location. He also thanked the City and Council
particularly ACDD/Gubman and the Planning staff for all their help.
Lydia Plunk spoke about the recent fire and thanked all who helped protect the
City. She talked about the wildlife corridor and said she felt it was time to
consider a water reservoir and bypass road in the canyon.
Jerry Hamilton talked about the many heroes who participated in the firefighting
effort.
NOVEMBER 18, 2008 PAGE 4 CITY COUNCIL
Vinod Kashyap paid tribute to the firefighters, City Council, CM/DeStefano and
staff along with everyone else who fought valiantly to save D.B. properties. He
discovered through research that Chino State Park backs up to Carbon Canyon
that runs to San Diego past Lake Mathews. He felt very fortunate to live in such
a great country.
Anyork Lee suggested the regional municipalities work together to determine
what kind of mountain goats might eat the dry grass and help prevent grass fires.
Fie spoke against the NFL Stadium.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5
C
SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — November 20, 2008 — 7:00
p.m., AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Planning Commission Meeting — November 25, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 Thanksgiving Holiday — City Offices closed Thursday, November 27 and
Friday, November 28, 2008 in observance of the Thanksgiving Holiday.
City Offices reopen Monday, December 1, 2008.
5.4 City Council Meeting — December 2, 2008 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
CONSENT CALENDAR: C/Chang moved, MPT/Everett seconded, to approve
the Consent Calendar. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6..1 CITY COUNCIL MINUTES Regular Meeting of November 4, 2008 —
Approved as submitted.
6.2 RATIFIED CHECK REGISTER — Dated October 30, 2008 through
November 12, 2008 totaling $2,004,432.55.
6.3 ACCEPTED WORK PERFORMED BY TWO HORSE CONSTRUCTION
FOR CONSTRUCTION OF THE V -DITCH ON GOLD RUSH EAST OF
DIAMOND BAR BOULEVARD AND DIRECTED THE CITY CLERK TO
FILE THE NOTICE OF COMPLETION AND RELEASE THE RETENTION
THIRTY-FIVE DAYS AFTER THE RECORDATION DATE.
NOVEMBER 18, 2008 PAGE 5 CITY COUNCIL
6.4 ADOPTED ORDINANCE NO. 06(2008): APPROVING DEVELOPMENT
CODE AMENDMENT NO. 2008-01 AMENDING TABLE 2-6 OF SECTION
22.10.030 OF THE MUNICIPAL CODE TO ALLOW LIMITED
EDUCATIONAL USES IN THE REGIONAL COMMERCIAL (C-3) ZONE.
6.5 APPROVED RIGHT-OF-WAY USE AGREEMENT WITH NEXTG
NETWORKS, INC. TO INSTALL WIRELESS COMMUNICATION
EQUIPMENT IN THE PUBLIC RIGHT-OF-WAY.
6.6 APPROVED AMENDMENT TO FY 2008-09 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM TO PROVIDE AN
ADDITIONAL $131,136 FOR THE SYCAMORE CANYON PARK ADA
RETROFIT — PHASE IV PROJECT, FOR A TOTAL PROJECT
ALLOCATION OF $302,744 AND ADOPTED RESOLUTION NO. 2008-
41.
E5.7 ADOPTED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR CONFIRMING THE EXISTENCE OF A LOCAL
EMERGENCY AND RATIFYING THE PROCLAMATION THEREOF.
7. PUBLIC HEARINGS:
7.1 RESOLUTION NO. 2008-43: VACATING AN UNUSED PORTION OF
VIA SORELLA STREET, ROADWAY EASEMENT (Continued from
November 4, 2008).
PWD/Liu stated that the vacation of the unused portion of Via Sorella is
being recommended by staff due to the fact that there is no present or
prospective public use for this portion of the roadway easement and by
doing so, the financial risk of the City related to the liability is reviewed.
Prior to the construction of SR57/60 freeways, Via Sorella was part of the
LA County highway roadway system previously known as Brea Canyon
Rd. On September 9, 2008 the Planning Commission confirmed the
proposed vacation to be in conformance with the City's General Plan; on
October 7, 2008, the City Council set the Public Hearing date and
advertised the matter accordingly. The November 4 Public Hearing was
continued to tonight's meeting in order to allow utility companies to review
the proposed vacation. The utility companies have requested a non-
exclusive easement for the entirety of the portion of roadway easement
under consideration this evening (photos shown of the area). Upon
confirmation that the City Council finds the roadway easement as
described is unnecessary for the present or prospective public use, staff
recommends approval of Resolution No. 2008-43.
M/Tanaka reopened the Public Hearing.
NOVEMBER 18, 2008 PAGE 6 CITY COUNCIL
Mary Dilley, 21225 Davan Ave., said she lived in a unique neighborhood
because it is completely surrounded by major roadways and freeway. The
residents were pleased to have the sound wall and light. However, absent
a left turn signal it is difficult to complete a left turn because traffic is
unbearable. She thanked M/Tanaka and ACM/Doyle for meeting with her
on this item. She was advised tonight that the owner/director of the
Institute of Knowledge is willing to meet with his neighbors. Due to the
land motion and movement from the SR57 north and the SR57/60
interchange south as well as, traffic on Brea Canyon Blvd., many homes
within the community have suffered serious damage. She asked if there
was a study done on Via Sorella to determine whether additional street
damage would be caused by this project and the additional street
movement within the community due to the activity of the Institute's
project?
Marianne Cordova -Breen, 21320 Golden Springs Dr., President, AMS
Group which owns the property immediately adjacent to the Institute of
Knowledge known as American Mini Storage. She attended this evening's
meeting to go voice her concerns about the project and its large structure.
She was unable to attend public hearings involving the project and she
was concerned about the utilities for the facility. She further wondered
how kids would be able to get out of the area in case of fire. The project
was noticed as a school and not as a cultural institution; she was told
there was a community meeting which no one attended and she wondered
what kind of notice was sent to the residents. She found out by accident
that the institute thought there was a drainage easement which there is
not. She is concerned about cross -lot drainage.
Olin Lamb, 21232 Davan Ave., a 40 -year resident, thanked C/Tye for
answering her questions during the November 4 meeting. She asked how
often the City would clear the brush and maintain the road to prevent a fire
hazard. She thanked the Firefighters, Sheriff and City officials for their
help. After listening to PWD/Liu tonight she understood that the City
would provide maintenance on a two-week basis.
Martha Gomeztrejo, 21220 Davan Ave. asked whether Caltrans and the
utility companies were consulted during consideration of the original
project in 2007. She asked what the subterranean parking impact, the
stability of the freeway and the transition portion of the freeway if there is a
7.0 or better magnitude earthquake.
Paul Burmeister, 21226 Davan Ave., asked if the City or City Council
requested an impact study of Via Sorella/Brea Canyon area when the
school proposed to build at the opposite end of Via Sorella. After reading
through the studies he found very little on the impact to the street and
homes abutting Via Sorella. The study indicates no impacts is erroneous.
He asked what types of studies have been done regarding additional
NOVEMBER 18, 2008 PAGE 7 CITY COUNCIL
noise level, increased traffic on Via Sorella, noise from construction,
pollution, etc? It seems to him there should be more care given to the
street and with the increased traffic it could pose a problem.
M/Tanaka reminded speakers to address the subject of street vacation
and refrain from speaking about the project which was approved by the
Planning Commission.
Wayne Burk, 1038 S. Adel, said he shared the previous speakers
concerns. Because of the type of notice that was provided to residents it
is no wonder that folks were not aware of the project.
Nick Prokop, 20909 Gold Run, said he was surprised when he heard
about this project and when he heard there was a public hearing on the
night of an election and questioned the reasoning behind it. He wondered
why the City's Engineer did not notice that the project should have
drainage.
Barbara Burmeister, 21226 E. Davan Ave., asked if the City had a plan to
maintain Via Sorella and what the boundaries of the City's maintenance
area are.
David Gomez, 1126 Bain Ave., asked what would be done to control the
dust and what the hours of operation the project would be limited to.
Jethro White, 21201 Davan Ave. commented on the school project and
said he was concerned about traffic. He said that CM/DeStefano said he
would provide a memo regarding the vacation of the two parcels to wit
either giving the parcels to the project owner, whether the City would
maintain the easements for the two parcels and what staff would
recommend. He wanted to know why the memo had not been made
available to the public. He likes the City but he believes the manner in
which the City notifies residents about projects such as this one is very
poor.
With no further testimony being offered, M/Tanaka closed the Public
Hearing.
C/Herrera understood that the neighbors were upset about the project.
However, permits were granted a year ago and the agenda item tonight is
not whether to cancel the project but whether to vacate two parcels which
were originally the property owner's parcels. The City took an easement
for the street and the City is ready to give back to the property owner that
area it took from the property owner. That is the item on the agenda.
C/Herrera moved to approve Resolution No. 2008-43 to vacate an unused
portion of Via Sorella Street, Roadway Easement.
NOVEMBER 18, 2008 PAGE 8 CITY COUNCIL
MPT/Everett asked staff to provide a response to the City's analysis as
requested by a speaker before proceeding with the vote.
PWD/Liu explained that the Streets and Highway Code states that a City
must decide, based on the factual information researched and provided by
staff to the City Council, whether or not the proposed roadway easement
vacation provides any present, future or prospective use of the roadway
easement. As previously stated several times this evening, staff has
proposed that as part of the LA County roadway system there was a need
for a roadway which was known as the Brea Canyon Rd. which connected
part of the City from one end to the other. Over the years with all of the
development and freeway improvements Via Sorella is no longer a portion
of a continuous through street. There is no future use for the roadway
easement area for the City and based on the simple guidelines prescribed
in the Streets and Highway Code if there is no present or prospective
future use of that roadway easement, as prescribed by law, the City is
simply abandoning the roadway easement (parcels a and b) back to the
abutting rightful owners that were identified to the Council.
MPT/Everett seconded the motion. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION:
8.1 AWARD OF CONTRACT TO HILTON FARNKOPF & HOBSON, LLC
(HF&H) IN THE AMOUNT OF $150,000 FOR AS -NEEDED SOLID
WASTE NEGOTIATION OR REQUEST FOR PROPOSAL SERVICES.
CM/DeStefano stated that this is consideration of award of contract for as -
needed solid waste negotiation or Request for Proposal services in
anticipation of impending termination of the City's Solid Waste contracts
with the current providers which occurs in August 2010 and staff's desire
to commence what is typically a very long process to consider a new
contract for services.
SMA/Lee stated that with the impending solid waste contract deadline, the
City will need expert assistance in developing favorable contract terms to
address the future solid waste needs for D.B. residences and businesses.
Five proposals to provide solid waste contracting assistance were
received and evaluated from which HF&H Consultants has a level of
expertise in the procurement of service agreements for refuse, recycling,
green waste collection, materials processing services and disposal.
NOVEMBER 18, 2008 PAGE 9 CITY COUNCIL
Therefore, staff recommends award of contract to HF&H Consultants in
the amount of $150,000 for As -Needed Solid Waste services. SMA/Lee
stated that it is typical within the industry for consultant costs to be
reimbursed by solid waste haulers as an administrative fee for the amount
the City incurred in connection with entering into the agreement.
C/Herrera moved, C/Tye seconded, to award a contract to Hilton Farnkpf
& Hobson, LLC (HF&H) in the amount of $150,000 for as -needed solid
waste negotiation or Request for Proposal Services. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 APPOINTMENT TO WILDLIFE CORRIDOR CONSERVATION
AUTHORITY ADVISORY COMMITTEE.
ACM/Doyle reported that the City received two applications to fill the
vacancy that was advertised and that the two applications have been
provided to Council. Staff would request the Council discuss the items
and take action. If the Council wishes to delay this matter there is not a
pending reason for the appointment tonight and staff would continue to
advertise the position. Applications were received from Rick Rogers and
Kevin House. The current position is a single vacancy with one position
previously reappointed by Council.
C/Herrera said she was impressed that Council received two applications.
C/Herrera nominated Kevin House. C/Tye seconded the nomination.
Motion failed 3-2.
M/Tanaka nominated Rick Rogers. C/Chang seconded the nomination.
Motion carried 3-2 (Herrera, Tye voting No).
M/Tanaka declared Rick Rogers appointment to the Wildlife Corridor
Conservation Authority (WCCA) Advisory Board.
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye stated that many events occurred over the past two weeks that were pre-
empted by the past 72 -hours. It was incredible to watch the public safety
professionals at work. It is interesting to talk about and develop a plan but it is
unique to execute a plan flawlessly and that is what the residents witnessed on
Saturday evening, Sunday and Monday. The Fire and Sheriff's professionals
performed magnificently. He thanked Jody Roberto and the Board of the
NOVEMBER 18, 2008 PAGE 10 CITY COUNCIL
Diamond Bar Community Foundation that postponed its Gala Event and donated
the prepaid food to the evacuation center. It was great to help his colleagues
serve the evacuees. When streets and homes are safe everyone takes for
granted the work of the Sheriff's Department and when there are no fires the Fire
Department is taken for granted so we are very pleased and proud to see them
perform at such a high level. Having entered City Hall at about 10:00 a.m. on
>unday morning and seeing CM/DeStefano, ACM/Doyle, CSD/Rose at D.B.H.S.,
and others, confirms that those folks are the true professionals that residents can
depend on in such times. It is a privilege to have these fine folks on staff at D.B.
When things go wrong the City certainly hears about it but for this 72 -hour period
things went right and he thanked and applauded staff and passed along the
many accolades he heard. It was a great teamwork effort with staff, Sheriff's
Department, Fire Department, Walnut Valley Unified School District and D.B.H.S.
Principal Dennis Paul. He wished everyone a Happy Thanksgiving and opined
that citizens have much for which to be thankful. He wished Jerry and Audrey
Hamilton a happy 55th Anniversary next Tuesday.
C/Chang spoke about the Steep Canyon Trailhead opening and how proud the
City is to be able to present this trailhead to the public. He thanked staff for their
dedication in making this happen and the many residents who participated in the
event. He said he will enjoy walking the trail with his dog. The event of the past
72 -hours was an unforgettable occurrence. He and his family along with a total
of 1000 homes were evacuated on Sunday morning. The Sheriff's Department,
Fire Department, Red Cross, D.B.H.S., WVUSD and others worked together to
execute an outstanding plan. Without these folks the City would not have
remained safe and the properties would not have been saved. It was a
disastrous situation with a happy outcome. There were no losses and no crime
during the evacuation period. Folks who were told they could return to their
homes were very excited. Many thanks to staff and the leadership of
CM/DeStefano and ACM/Doyle and the many other staff members who
performed so well. Thanks again to his neighbors who were so accommodating
and thanks to staff. D.B. was blessed and this is the best Thanksgiving one
could have.
C/Herrera thanked all of the public safety personnel. D.B. is fortunate to have
such dedicated individuals watching out for its residents. Thank God for all who
routinely put their lives on the line. Thanks to D.B.'s very dedicated personnel
who came out to man stations, impart information, etc. There is a lot for which to
be thankful as we enter the Thanksgiving season in that there were no lives lost
and no property lost in D.B. The City's Veterans' Day Celebration was thanks to
individuals who have fought for our freedoms that sometimes are taken for
granted. Those individuals put their lives on the line to make life better for
others. There is much for which to be thankful at this time in history.
NIPT/Everett said that it was said by many and there are not enough "thank-
you's" to express how one feels. His colleagues said it very clearly, broadly and
personally and with passion. Deputy Chief Bryant talked about the technicalities
NOVEMBER 18, 2008 PAGE 11 CITY COUNCIL
and issues and the magnificent strategic planning and structuring. Teamwork
came to mind consistently with each of these and the other one was
"professionalism" at the highest level. Captain Halm was present representing
the Sheriff's Department that was a key part of the fire fight. Several speakers
commented on the event this evening. Vinod Kashup spoke very clearly about
how he viewed the situation and how this is a great place. Jerry Hamilton said to
never forget what happened. He said as an evacuee he concurred. There is no
doubt that this City is fortunate to have the team in place today and the
camaraderie and spirit that wells up within the community is remarkable. This is
truly like a war against fire and our team won the war and the residents and
constituents are grateful. Several said it succinctly and he agreed that "D.B. fire
and public safety official's rock." He commented that the Veteran's celebration
was a magnificent tribute honoring those who have served this Country.
MPT/Everett spoke about representing the Council at the celebration for PUSD
School Board Member Candelario Mendoza. Dr. Thelma Melendez de Santa
Ana, PUSD School Superintendent was honored by the State of California and
nominated in the national competition for 2009 Superintendent of the Year by the
American Association of School Administrators. He recommended residents
obtain a copy of the trails map from City Hall and said he enjoyed the Steep
Canyon Trailhead opening. Hundreds of residents were excited to be walking on
the pathway. He enjoyed the D.B. 4 -Youth Middle School Dance at the Diamond
Bear Center last Friday. It has been a great couple of weeks and an emotional
ride for many. Thanks so much to those who served. He thanked Kevin House
and Rick Rogers for the interest in serving on the WCCA Advisory Board. He
said he was troubled about communication and the perception of lack of
communication. Unfortunately, notification is never enough and he hoped that
the City would follow up on Item 7.1 and residents' cause for concern. The City
does many things to communicate upcoming projects and at some point the
residents have to take responsibility for staying informed. D.B. is very
transparent and there are no underlying motives when it comes to the conduct of
the City Council and staff. Thanks again to all who participate in making D.B.
better.
NI/Tanaka commented on a wonderful Veterans' Day Celebration, the D.B. 4 -
Youth in Action Dance and the Ribbon -Cutting Ceremony at Steep Canyon
Trailhead. He announced that in the current Business Week magazine article
D.B. was recognized as one of the best places to raise children. M/Tanaka spoke
about the firestorm last week and again thanked the LA County Fire Department,
LA County Sheriff's Department, the American Red Cross, the Inland Valley
Humane Society and Noah's Wish, D.B.H.S., insurance company
representatives, Verizon, the Diamond Bar Foundation, Sparklettes, Starbucks,
Evangelical Free Church, Acapulco Restaurant, 7-11, BJ's Pizza, CVS, D.B.H.S.
janitorial service, Leo's and others for their help. He also thanked the many
volunteers as well as Target for their participation. Staff's participation kept the
residents and Council well informed. He wished everyone a Happy
Thanksgiving.
NOVEMBER 18, 2008 PAGE 12
CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the
regular City Council meeting at 9:33 p.m. in honor of the City's public safety officers and
the many volunteers who kept D.B. safe and comfortable during the major event of the
past 72 -hours.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of
JACK TANAKA, MAYOR
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
OCTOBER 23, 2008
CALL TO ORDER:
Vice Chairman Herndon called the Parks and Recreation Commission meeting to order
at 7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon
Absent: Commissioner Benny Liang and Chairman Ruth Low.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks
and Maintenance Superintendent; Christy Murphey, Recreation Supervisor, and Marisa
SomenZi, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose.
1.
CONSENT CALENDAR
C:/Grundy moved, C/Owens seconded to approve the consent calendar with
changes to Item 1.1. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Grundy, Owens, VC/Herndon
None
Liang, Chair/Low
1.1 Approval of Minutes for the September 25, 2008 Regular Meeting.
1.2 Transmittal of information regarding AB 1234 Ethics Training — Mandatory
for all Commissioners — Thursday, November 20 from 4:00 to 6:00 p.m.,
Chino Hills City Hall, 14000 City Center Drive, Chino Hills.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RS/Murphey
2.2 PARKS REPORT — PMS/Jordan
OCTOBER 23, 2008 PAGE 2 P&R COMMISSION
C/Grundy said he understood there had been another copper theft at
Lorbeer and wondered if the City had initiated preventive measures going
forward. PMS/Jordan explained that staff was not able to bury the boxes
similar to what was done at Peterson Park because of the piping and
hardware that is under the area. However, concrete fasteners have now
been installed to prevent removal. C/Grundy asked for an update on the
vandalized trash receptacles at Pantera Park and wondered whether
reparation was taking place. CSD/Rose and PMS/Jordan said they did
not hear any information at this time. The only case CSD/Rose was
aware of was the viewing deck at the trailhead in Sycamore Canyon. Kids
knocked off the deck railing. City Council announced a $1000 reward
leading to conviction of the perpetrators and at Tuesday night's Council
meeting it was announced that three individuals were arrested, two of
which admitted their involvement. The damage repair could exceed
$8,000. CSD/Rose said that staff would check on Pantera. C/Grundy
said that if the parents pay the $8,000 for repair it is well worth the reward
and CSD/Rose said that the offenders would also be responsible for
paying back the reward money. C/Grundy expressed his support.
C/Owens asked who Jeff Hull was and CSD/Rose explained that Jeff Hull
served as a Parks & Recreation Commissioner for four years in the early
2000's and was President, Regional Commissioner, Area Director and
eventually Section Director of AYSO. In fact, Jeff was the head of the
largest AYSO section in the country. Unfortunately, he passed away but
not before having touched many lives through the Commission, volunteer
work and his work at D.B.H.S. CSD/Rose explained that the
commemorative bench and plaque on the walkway adjacent to the soccer
field at Pantera Park was paid for by AYSO.
C/Owens asked if the roof tiles on the picnic shelter at Peterson Park were
repaired due to vandalism. PMS/Jordan responded no, that the repair
was a result of wear and tear.
2.3 CIP PROGRAM AND SPECIAL PROJECTS REPORT — CSD/Rose
a. Emergency Generator Project at Diamond Bar Center — the vendor
will begin construction of the generator as early as November. The
City has requested a permit from SCAQMD to operate the
generator. Once the contractor receives the generator he will
commence installation. Staff believes the generator will be installed
by January 2009.
b. Trail Access at Steep Canyon at Clear Creek Canyon and at the
Diamond Bar Center — construction in process. Dedication
scheduled for November 15 at the Steep Canyon access.
C. Storage Container Pad at Pantera Park —work and hardscape
completed — some additional landscape to be installed. Notice of
Completion will be done at the November 4 Council meeting. The
last step is to move the storage containers onto the pad from the
parking lot once the concrete is fully cured (late November).
OCTOBER 23, 2008 PAGE 3 P&R COMMISSION
2.4 PARKS MASTER PLAN UPDATE
CSD/Rose reported that the consultant team met with 19 representatives
of different community organizations and received a tremendous amount
of input that helped the consultant develop recommendations for the
Master Plan. The next step is for the telephone survey to take place. On
Monday night the survey questions will be reviewed and the telephone
survey will begin after November 5 with the web survey to follow. The
consultant hopes to have a map of the trails for handout at the November
15 trail dedication ceremony and they have completed an inventory of the
parks and facilities.
C/Owens asked if the RFP asks for estimated maintenance costs for any
proposed project facilities and CSD/Rose said he was sure that was part
of the request since it is a very important component of consideration for
future projects. Maintenance and operation costs and possible funding
sources for projects were included in the original Parks Master Plan
document.
VC/Herndon asked if D.B. might partner with the state for its facilities to go
green. CSD/Rose explained that ACM/Doyle is looking into this possibility
for the Diamond Bar Center. Also, staff is studying the possibility of
"greening" local facilities and is looking at grant funding possibilities for
green projects. Coincidentally, the City Council held its first "sustainability"
discussion during the October 21 Study Session and the state has passed
an Assembly Bill that requires all city operations to consider green
technology in contracts, purchases, operations, public works projects, etc.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Grundy asked if the Governor's request for
additional funds to shore up the state's economy had any bearing on the City's
fiscal plans. CSD/Rose stated that the City Manager initiated a hiring freeze on
alll open positions and had department heads review their budgets in anticipation
of D.B. being tapped for funds. There is still a possibility that taxes might be
raised or monies could be taken from the cities to cure state shortfalls.
VC/Herndon asked if staff had noticed a downward trend in program participation
due to the economy. RS/Murphey responded that program participation levels
remain at their normal levels.
VC/Herndon complimented staff and its efficiency and effectiveness.
OCTOBER 23, 2008 PAGE 4 P&R COMMISSION
ADJOURNMENT: C/Owens moved, C/Grundy seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
VC/Herndon adjourned the meeting at 7:50 p.m.
Respectfully Submitted,
I-V
Bob Ro e, Secretary
Attest:
L- ZZ
Vice Chairman Lew Herndon
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
OCTOBER 9, 2008
CALL TO ORDER:
Chair Mok called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Commissioner House led the Pledge of Allegiance.
ROLL CALL: Commissioner Kevin House, Liana Pincher,
Michael Shay, Chairman Kenneth Mok
Absent: Vice Chairman Jimmy Lin
Also Present: David Liu, Public Works Director; Rick Yee, Senior
Civil Engineer; Christian Malpica-Perez, Associate
Engineer, and Marcy Hilario, Senior Administrative
Assistant.
I. APPROVAL OF MINUTES:
A. Minutes of the August 14, 2008 regular meeting.
C/House moved, Chair/Mok seconded, to approve the August 14, 2008
minutes as corrected. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS:
House, Chair/Mok
NOES: COMMISSIONERS:
None
ABSTAIN: COMMISSIONERS:
Pincher, Shay
ABSENT: COMMISSIONERS:
VC/Lin
11. PUBLIC COMMENTS: None Offered.
III. ITEMS FROM STAFF:
A. Received and Filed Traffic Enforcement Updates for:
1. Citations: July, August & September 2008
2. Collisions: July, August & September 2008
3. Street Sweeping: July, August & September 2008
IV. NEW BUSINESS
A. 2008 Citywide Avenue Daily Traffic Report — Presented by AE/Perez and
SE/Yee.
OCTOBER 9, 2008 PAGE 2 T&T COMMISSION
C/House asked if the 1994 and 1998 studies were conducted during the
school days and SE/Yee responded yes. The 1994 data was compiled in April
and the 1998 data was compiled in February, both during the regular school
session.
Chair/Mok moved, C/Shay seconded, to receive and file the report. Motion
carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
House, Pincher, Shay, Chair/Mok
None
VC/Lin
V. STATUS OF PREVIOUS ACTION ITEMS - PWD/Liu stated that at its September 16th
meeting the City Council awarded a design services contract for the design of the
Pathfinder Road Landscape Median Project.
VI. ITEMS FROM COMMISSIONERS — C/House asked about whether anything
came out of the NTMP meeting regarding the Forest Canyon Road at Paul C. Grow
Park. SE/Yee responded that staff is working with the Community Services
Department. They oversee the permit uses for the park. Staff asked CSD/Rose to
include a condition on the use permits to require that the users and event organizers
communicate to the participants that parking along Forest Canyon and on residential
streets is not allowed and that there is adequate parking at the Paul C. Grow Park
parking lot off of Quail Summit Drive. C/House asked if staff had received additional
complaints from Forest Canyon residents. SE/Yee responded that staff has heard
nothing further since the meeting.
C/Pincher inquired about the driveway that belongs to Calvary Chapel; traveling
northbound on Golden Springs Dr. towards Lavender, prior to Grand Avenue. A
couple of Sundays ago, she was heading towards Target and came upon what she
thought was an accident but later discovered that deputies were directing church
traffic. C/Pincher asked if the City plans to install a signal at that location because of
the high volume of traffic. When she passed the deputies and turned into Lavender
there was also a tremendous amount of traffic exiting Lavender. She also asked if
the church pays for the Sheriffs services. PWD/Liu responded to C/Pincher that
Calvary Chapel provides for and pays for traffic control/enforcement in lieu of a traffic
signal and in accordance with the City's condition placed on the church during its
expansion project several years ago. If there comes a time that a traffic signal is
necessary, Calvary Chapel will be responsible for the expense. C/Shay suggested
that PWD/Liu contact the Sheriffs Department to find out whether a traffic signal
would be preferred. Regardless of the decision, the church should pay.
C/Pincher also stated that about three or four years ago she opened the phone book
and could not find the City of D.B. listed under "City Government." She called Verizon
and reached someone in Florida that seemed unconcerned so she called City Hall.
The phone books arrived this past week and D.B. is still not listed under City
Government which to her is astounding. D.B. has three lines in the white pages only.
She called Verizon this morning to ask if they provided the only land line service in
OCTOBER 9, 2008 PAGE 3 T&T COMMISSION
D.B. and the response was no, that there were other providers but that Verizon was
the primary provider. She is amazed that Verizon has not included D.B., especially
when D.B. is in the middle of the service area. Verizon does business in the City but
has not included D.B. in its phone book. Staff will look into this matter and follow up.
Chair/Mok said that he was pleased to see all of his colleagues at the D.B. Day at the
L.A. County Fair. He thanked the City for inviting the Commissioners to participate.
Chair/Mok said that the next meeting would be November 13th and a lot of important
events would take place in the interim including the election. He hoped everyone
would vote in this important election and reminded everyone that October 20th was
the last day to register. November 11th is Veterans' Day and he asked everyone to
keep the veterans and troops in their thoughts and prayers.
VII. INFORMATIONAL ITEMS:
A. Brea Canyon Grade Separation Project — SE/Yee stated that the soft opening
is scheduled for October 17tH
B. Traffic Signal Interconnect Links — Phase I — SE/Yee reported that the project
is near completion and the fiber optic lines have been pulled and terminated at
the controller locations.
C. Verizon's FIOS Project — SE/Yee said the fiber optic service installation to
residences is Complete in Area 4 and area residents are now able to purchase
Verizon service. Verizon is moving on to areas 5 and 6 at this time.
D. Grand Avenue Street Improvements — Phase III — SE/Yee reported that the
medians are being trenched for installation of a new irrigation system for the
drought tolerant plantings.
E_ Traffic Signal Modification Project (FY 2007-2008) — AE/Malpica-Perez that
upgrades have been completed at certain intersections within the City. The
contractor is working at the intersection of Brea Canyon Road and Pathfinder
Road.
F. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu
stated that D.B. will not move forward to accept the project until there is
detailed analysis and confirmation that the project fits into the "big fix' solution.
G. Lemon Avenue On/Off Ramps Project — PWD/Liu reported that the
Environmental Documents and Project Report are pending approval from
Caltrans. Staff is near completion on a supplemental work regarding potential
economic impacts from the project.
H. SR57/60 Feasibility Study — PWD/Liu stated that Metro is considering three
concepts that would support substantial traffic operation benefits for the
interchange_ The City of Industry has indicated that the Grand Avenue design
will be consistent with the three concepts. Three alternative concepts are on
display at City Hall. The draft feasibility study should be ready for staff's
review later this month or early November.
OCTOBER 9, 2008 PAGE 4 T&T COMMISSION
C/Shay asked if the favored freeway concept could have an impact on the NFL
stadium. PWD/Liu explained that the current draft EIR does not address the
freeway improvements. There are many issues, not the least of which is traffic
impacts to D.B. Staff and the City Council continue to actively monitor the NFL
stadium project and offer input to the City of Industry.
NFL Football Stadium — PWD/Liu included his report in Item H.
Diamond Bar Boulevard and Mountain Laurel Crosswalk — SE/Yee reported
that in addition to the right -turn signal and turn pocket, there have been
additional improvements made to the intersection to further improve
circulation; change to the timing plan during 30 -minute peak morning and
afternoon hours during student drop-off and pick-up and relocation of the
crossing guard so that students could cross on the south leg of Diamond Bar
Boulevard.
K. 2008-2009 CDBG Curb Ramp Project — AE/Malpica-Perez reported that this
year's program will focus on installation of approximately 30 curb ramps in the
neighborhood surrounding Neil Armstrong Elementary school.
L. NTMP — Palomino Drive, Forest Canyon Neighborhoods — AE/Malpica-Perez
stated that staff received three bids on September 30th for the Palomino Drive
neighborhood. Staff anticipates taking the construction management services
contract to the City Council on October 21St
M. Residential -Area 5/Arterial — Zone 3 Slurry Seal Project — AE/Malpica-Perez
indicated that the design is underway. The Zone 2 Slurry Seal was completed
on September 26th and striping is currently underway, as the final step in the
project.
N. Chino Hills Parkway Street Rehab Project — AE/Malpica-Perez reported that
staff continues to wait for Caltrans's authorization to move forward with a
design contract.
O. NTMP — Sunset Crossing/Prospectors — PWD/Liu stated that the design for
the traffic calming project was completed. Prior to soliciting for bids, staff
plans to invite the affected neighborhood residents to the Commission's
November 13th meeting to participate in staff's report on the proposed
mitigations.
VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda.
PWD/Liu presented the Commissioners with the latest edition of the Diamond Ride
brochure which was mailed to all registered users.
OCTOBER 9, 2008 PAGE 5 T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Mok adjourned the meeting at 8:22 p.m.
The foregoing minutes are hereby approved this /-7� day of Ait71/WI-)f- , 2008.
Respectfu II
David G. Liu, Secretary
Attest:
Chairman Kenneth Mok
Agenda # 6.4
Meeting Date: December 2, 2008
CITY COUNCIL �nA, CoRpowN 1. AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Ma a
TITLE: Ratification of Check Register dat d November 13, 2008 through
November 25, 2008 totaling $1,665,110.21.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $1,665,110.21 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated November 13, 2008 through
November 25, 2008 for $1,665,110.21 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Finan deirector Assistant City Wanager
Attachments: Affidavit and Check Register -11/13/08 through 11/25/08.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 13, 2008 through November 25, 2008 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
Amount
General Fund
$830,419.14
Com Org Support Fund
850.00
Prop A - Transit Fund
664,651.05
Int. Waste Mgt Fund
4,618.39
Park & Facility Development Fd
1,931.00
CDBG Fund
6,466.25
LLAD 38 Fund
10,051.00
LLAD 39 Fund
5,465.05
LLAD 41 Fund
3,359.04
Capital Improvement Project Fund
137,299.29
$1,665,110.21
Signed:
Linda G. Magnu on
Finance Director
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/13/2008
08 -PP 23
PAYROLL TRANSFER
P/R TRANSFER-08/PP 23
001
10200
161,541.49
$174,000.36
11/13/2008
82729
PAYROLL TRANSFER
P/R TRANSFER -08/13P 23
112
10200
6,374.23
$11,483.67
11/13/2008
PAYROLL TRANSFER
P/R TRANSFER-08/PP 23
115
10200
4,618.39
11/13/2008
82730
PAYROLL TRANSFER
P/R TRANSFER-08/PP 23
125
10200
1,466.25
$1,594.25
11/13/2008 1
82728
JAGRICULTURAL COM WGHTS & MEASURES
ICOYOTE CONTROL SVCS -SEPT
1 0014431
1 45406 1
366.73
$366.73
11/13/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -ROAD MAINT
0015554
42200
54.98
11/13/2008
82729
ALLIANT INSURANCE SERVICES INC
SPCL EVENT INS-JUL-SEPT
1 001
1 23004 1
11,483.671
$11,483.67
11/13/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -POOL VEH
0014090
42200
147.87
11/13/2008
82730
JAMERICOMP GROUP INC
ILASER PRINT MAINT-OCT-DEC
1 0014070
1 45000 1
1,594.25
$1,594.25
11/13/2008
82731
AMERITECH BUSINESS SYSTEMS INC
COPIER MAINT-OCT 08
1 0014090
1 42100 1
753.151
$753.15
11/13/2008
82732
IBENESYST
11/14/08-P/R DEDUCTIONS
1 001
1 21105 1
702.481
$702.48
11/13/2008 1
82733
ICALIFORNIA CONTRACT CITIES ASSOC.
ICCCA MTG-COUNCIL
0014010
1 42330 1
325.00
$325.00
11/13/2008
82734
CJ CONCRETE CONSTRUCTION INC
RETENTION RELEASE
250
1 20300 1
4,306.25
$4,306.25
11/13/2008
82735
DAY & NITE COPY CENTER
IPRINT SVCS -COMM SVCS
1 0015350
1 42110 1
276.04
$276.04
11/13/2008
82736
DELTA DENTAL
NOV O8 -DENTAL PREMIUMS
1 001
1 21104 1
2,581.851
$2,581.85
11/13/2008
82737
DIAMOND BAR HAND CAR WASH
CAR WASH -COMM SVCS
0015310
42200
25.98
$264.80
11/13/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -ROAD MAINT
0015554
42200
54.98
11/13/2008
82741
DIAMOND BAR HAND CAR WASH
CAR WASH-NGHBRHD IMP
0015230
42200
35.97
$5.25
11/13/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -POOL VEH
0014090
42200
147.87
11/13/2008 1 82738 IDIAMOND BAR MOBIL FUEL -COMM SVCS 0015310 42310 80.28 $80.28
11/13/2008
82739
DIVERSIFIED PARATRANSIT INC
MEMO CREDIT -SEPT 08
1125553
45529
-2,866.77
$42,960.44
11/13/2008
DIVERSIFIED PARATRANSIT INC
DIAMOND RIDE -SEPT 08
1 1125553
45529
45,827.21
11/13/2008
82740
IFRED DURAN
IDB4 YOUTH -DANCE
1 0015350
1 45300 1
500.001
$500.00
11/13/2008 1
82741
EDFUND
ISLRY ATTCHMT-PP 11/14/08
1 001
1 21114 1
5.25
$5.25
Page 1
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/13/2008
11/13/2008
82,142
FEDEX
FEDEX
EXPRESS MAIL -GENERAL
EXPRESS MAIL -GENERAL
0014090
0014090
42120
42120
133.61
17.68
$151.29
11/13/2008 1
82743
IGRAFFITI CONTROL SYSTEMS
1GRAFFITI REMOVAL -OCT 08
1 0015230
1 45520 1
51200.00
$5,200.00
11/13/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV OCT
0014020
44020
178.00
11/13/2008 1
82744
IHALL & FOREMAN, INC.
PROF.SVCS-ENGINEERING
0014090
1 44000 1
2,475.001
$2,475.00
11/13/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WORKS OCT
0014020
44020
4,272.00
11/13/2008 1
82745
JISAAC H AZIZ
JEMPLOYEE COMP LOAN PROG
001
13135
2,475.671
$2,475.67
11/13/2008
82746
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -OCT 08
0014020
44020
6,194.40
$11,842.19
11/13/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV OCT
0014020
44020
178.00
11/13/2008
82750
JENKINS & HOGIN, LLP
LEGAL SVCS -COMM SVCS OCT
0014020
44020
71.20
$27,463.80
11/13/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WORKS OCT
0014020
44020
4,272.00
11/13/2008
82751
JENKINS & HOGIN, LLP
LEGAL SVCS -SCRIBBLES OCT
0014020
44021
1,126.59
$485.27
11/13/2008
82747
KENS HARDWARE
SUPPLIES -PARKS
0015340
42210
241.15
$443.58
11/13/2008
KENS HARDWARE
SUPPLIES -DBC
0015333
41200
46.86
11/13/2008
82750
KENS HARDWARE
SUPPLIES -RECREATION
0015350
41200
155.57
$27,463.80
11/13/2008
82748
LANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-JULY O8
0015558
45503
1,962.76
$7,931.04
11/13/2008
LANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-AUG 08
0015558
45503
1,982.76
11/13/2008
82750
LANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-SEPT 08
0015558
45503
1,982.76
$27,463.80
11/13/2008
LANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-OCT 08
0015558
45503
1,982.76
11/13/2008 f
82749
IMIKE AND CHRISTINE KUPKE
REFUND -FPL 2006-231
1 001
1 23010 1
135.171
$135.17
1 111 3/2 008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
373.09
11/13/2008
82750
JEMAD NABIH
CONSTRCTN-SUMMITRIDGE
2505310
1 R46415
27,463.801
$27,463.80
11/13/2008
OFFICEMAX INC
SUPPLIES -DBC
0015333
41200
538.01
11/13/2008
82751
INEXTEL COMMUNICATIONS
CELL CHRGS-P/W,C/S,C/D
0014090
1 42130
485.271
$485.27
11/13/2008
82752
OFFICEMAX INC
SUPPLIES -FINANCE
0014050
41200
25.23
$1,072.27
1 111 3/2 008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
373.09
11 il 3/200 8
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
135.94
11/13/2008
OFFICEMAX INC
SUPPLIES -DBC
0015333
41200
538.01
11/13/2008 1 82753 IPERS RETIREMENT FUND SURVIVOR BENEFIT 1 001 1 21109 1 46.501 $24,511.35
Page 2
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/13/2008
11/13/2008
82753...
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
RETIRE CONTRIB-ER
00121109
001
21109
9,657.37
14,807.48
$24,511.35 ...
11/13/2008 1 82754 ISECTRAN SECURITY INC. ICOURIER SVCS-NOV 08 1 0014090 1 44000 1 314.28 $314.28
11/13/2008
82755
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
115.71
$11,521.88
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
55.53
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
35.60
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
441.27
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 39
1395539
42126
336.79
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
187.49
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
168.07
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -PARKS
0015340
42126
5,111.96
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
3,460.61
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
168.19
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
89.86
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
60.20
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
17.03
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
138.83
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
49.56
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
118.20
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
57.74
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
64.39
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
92.63
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
49.64
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
45.21
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
243.13
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
42.31
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
201.91
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
33.32
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
44.41
11/13/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
77.01
11/13/2008
ISOUTHERN
CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
15.28
11/13/2008 82756 ISTATE DISBURSEMENT UNIT SLRY ATTCHMT-#0000932977 001 1 21114 1 266.001 $266.00
Page 3
Check Date I Check N
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check
11/13/2008 1
82757
ISTATE DISBURSEMENT UNIT
ISLRY ATTCHMT-BY0426064
1 001
1 21114 1
100.001
$100.00
11/13/2008
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-304
001
23010
266.75
$402.69
11/13/2008
82758
TANDEM PRIVATE SECURITY
SECURITY-DB4 YOUTH DANCE
0015350
1 45300 1
144.001
$144.00
11/13/2008
WEST COAST ARBORISTS INC
TREE WATERING SVCS -OCT
0015558
45510
1,005.00
11113/2008 1
82759
ITHE FINDLEY REPORTS
PROF.SVCS-CAFR DATA
0014050
1 44000 1
50.001
$50.00
11/13/2008
82760
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-312
001
23010
283.00
$826.50
11/13/2008
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2008-304
001
23010
266.75
$402.69
11/13/2008
82766
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2007-299
001
23010
276.75
$75.78
11/13/2008 1 82761 IVANTAGEPOINT TRNSFR AGNTS-303248 11/14/08-P/R DEDUCTIONS 1 001 1 21108 1 27,337.841 $27,337.84
11/13/2008
82762
VERIZON CALIFORNIA 1H.SVCS-GENERAL
IVERIZON
H.SVCS-PETERSON PK
0015340
42125
87.94
$117.75
11/13/2008
CALIFORNIA
0014090
42125
29.81
$402.69
11/13/2008
82763
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -SEPT 08
0015350
42140
480.00
$960.00
11/1312 00 8
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -OCT 08
0015350
1 42140
1 480.00
$402.69
11/13/2008
82764
WEST COAST ARBORISTS INC
TREE MAINT SVCS -SEPT 08
0015558
45509
3,601.80
$6,300.30
11/1312008
WEST COAST ARBORISTS INC
TREE WATERING SVCS -SEPT
0015558
45510
670.00
$402.69
11/13/2008
82766
WEST COAST ARBORISTS INC
TREE MAINT SVCS -OCT 08
0015558
45509
1,023.50
$75.78
11/13/2008
WEST COAST ARBORISTS INC
TREE WATERING SVCS -OCT
0015558
45510
1,005.00
11/13/2008
82765
IPAUL WRIGHT
A/V SVCS-CNCL MTG 11/4
0014090
1 44000 1
122.501
$122.50
11/20/2008
ADVANTEC CONSULTING ENGINEERS INC
TRFFC MNGMNT-AUG OCT
2505510
R46412
1,333.33
$402.69
11/13/2008
82766
IXAVIERS FLORIST
IFLORAL ARRNGMNT-D HALM
0014090
1 41400 1
75.78
$75.78
11/13/2008
82767
DIAMOND BAR COMMUNITY FOUNDATION
IGALA SPONSORSHIP
0114010
1 42355
850.001
$850.00
11/20/2008
82768
ADVANTEC CONSULTING ENGINEERS INC
TRFFC MNGMNT-AUG-OCT
2505510
R46412
1,333.34
$4,000.00
11/20/2008
ADVANTEC CONSULTING ENGINEERS INC
TRFFC MNGMNT-AUG OCT
2505510
R46412
1,333.33
$402.69
11/20/2008
82770
ADVANTEC CONSULTING ENGINEERS INC
TRFFC MNGMNT-AUG-OCT
2505510
R46412
1,333.33
11/20/2008
82769
JAGI ACADEMY CORP
CONTRACT CLASS -FALL
1 0015350
1 45320 1
594.00
$594.00
$402.69
11/20/2008
82770
AMERICOMP GROUP INC
PRINT EQ-I.T.
0014070
45000
402.69
Page 4
Check Date /Check Nu
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Vendor Name
Transaction Description I Fund/ Dept I Acct 4 Amount I Total Check Amount
11/20/2008
82771
APPLEONE EMPLOYMENT SERVICES
1APPLEONE
TEMP SVCS -WK 10/25
0014030
1 44000
1,012.00
$1,426.00
11/20/2008
EMPLOYMENT SERVICES
TEMP SVCS -WK 11/1
0014030
1 44000
414.00
11/20/2008 82772 MARY LOU BACA RECREATION REFUND 001 34720 1 61.00 $61.00
11/20/2008
82773
CRYSTAL BERNAL
RECREATION REFUND
001
34780
65.00
$130.00
11/20/2008
CRYSTAL BERNAL
RECREATION REFUND
001 1
34780
65.00
11/20/2008 1
82774
IBRAVO SIGN AND DESIGN
PLAQUE -STEEP CYN TRIAL
2505310
1 46415
1,396.44
$1,396.44
11/20/2008
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
200.37
11/20/2008 1
82775
IGLORIA BURT
IRECREATION REFUND
001
34720 1
106.001
$106.00
11/20/2008
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
42.80
11/20/2008
82776
BUSINESS TELECOMMUNICATION SYS INC.
PHONE SVCS -DBC MSG
0014070
42125
125.00
$125.00
11/20/2008
ICATALINA BALLAST BULB COMPANY
SUPPLIES -PARKS
0015340
42210
567.53
11/20/2008
82777
CANDLELIGHT PAVILION DINNER THEATER
RECOG DINNER-V/PATROL
0014415
42325
2,861.00
$2,861.00
11/20/2008
82778
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
83.72
$1,224.26
11/20/2008
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
200.37
11/20/2008
82781
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
200.37
$167.59
11/20/2008
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
42.80
11/20/2008
82782
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
129.47
$300,000.00
11/20/2008
ICATALINA BALLAST BULB COMPANY
SUPPLIES -PARKS
0015340
42210
567.53
11/20/2008
82779
CDW GOVERNMENT INC.
COMP EQ-I.T.
0014070
46230
942.66
$1,282.79
11/20/2008
CDW GOVERNMENT INC.
SUPPLIES -17.
0014070
41200
80.22
11/20/2008
82781
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41200
169.27
$167.59
11/20/2008
CDW GOVERNMENT INC.
SUPPLIES -13.
0014070
41200
90.64
11/20/2008 1
82780
ICENTER ICE SKATING ARENA
ICONTRACT CLASS -FALL
1 0015350
45320
189.001
$189.00
11/20/2008
82781
ICHEMSEARCH
SUPPLIES -DBC
1 0015333
41200
167.591
$167.59
11/20/2008
82782
ICITY OF COMMERCE
ISALE OF PROP A FUNDS
1124090
47230
300,000.001
$300,000.00
11/20/2008
82783
ICOUNTY OF L A PUBLIC LIBRARY
FACILITY REFUND -DBC
001
23002
350.001
$350.00
Page 5
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date Check Number
Vendor Name
Transaction Description Fund/ Dept
Acct # Amount
Total Check Amount
11/20/2008 82784
VICTORIA CROSS
REiM6-CALPERS CGNF 0014060
42330 57.371$57.37
11/20/2008 1 82785 lb & J MUNICIPAL SERVICES INC JBLDG & SFTY SVCS -OCT 08 1 0015220 1 45201 1 27,289.041 $27,289.04
11/20/2008
82786
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
1 42110
1 378.88
$449.24
11/20/2008
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
70.36
11/20/2008
82787
CAROL DENNIS
PROF. SVCS -T & T MTG
0015510
1 44000
150.00
$300.00
11/20/2008
CAROL DENNIS
1PROF.SVCS-CNCL MTG
0014030
44000
150.00
11/20/2008 1
82788
IDEPT OF TRANSPORTATION
TRFFC SIGNAL MAINT-SEPT
1 0015554
45507
808.761
$808.76
11/20/2008
DIVERSIFIED PARATRANSIT INC
MEMO CREDIT -OCT
1125553
1 45529
1 -2,866.77
11/20/2008 1
82789
JDH MAINTENANCE
ADDL MAINT-DBC OCT 08
1 0015333
45300
125.001
$125.00
11/20/2008
82790
DIAMOND BAR INTERNATIONAL DELI
FTG SUPPLIES -COMM SVCS
1 0015350
41200
100.001
$100.00
11/20/2008
82791
DIAMOND BAR/WALNUT YMCA
CDBG-DAY CAMP
1 1255215
42355
5,000.00
$5,000.00
11/20/2008
82792
DIEHL EVANS AND COMPANY LLP
PROF.SVCS-AUDITING
1 0014050
44010
6,000.001
$6,000.00
11/20/2008 1
82793
IDIRECT DOCUMENT SYSTEMS
SUPPLIES -08 TAX FORMS
1 0014050
41200
49.471
$49.47
11/20/2008
82794
DIVERSIFIED PARATRANSIT INC
DIAMOND RIDE -OCT 08
1125553
1 45529
1 50,304.65
$47,437.88
11/20/2008
DIVERSIFIED PARATRANSIT INC
MEMO CREDIT -OCT
1125553
1 45529
1 -2,866.77
11/20/2008
82795
DMS CONSULTANTS CIVIL ENGINEERS INC
IST IMPRVMNT-GRAND AVE
2505510
1 R46411 1
19,765.001
$19,765.00
1/20/2008
1ADDL MAINT-DIST 39
1395539
42210
412.36
11/20/2008
82796
DOG DEALERS INC
CONTRACT CLASS -FALL
0015350
1 45320 1
561.00
$561.00
11/20/2008
82797
IDR P MISTRY
FACILITY REFUND -DBC
001
1 36615 1
400.001
$400.00
11/20/2008
82798
JEDUCATION TO GO
CONTRACT CLASS -FALL
0015350
45320
165.001
$165.00
11/20/2008
82799
IROBERT ENGLER
IRECREATION REFUND
001
34720
106.001
$106.00
L1 11/20/2008
82800
EXCEL LANDSCAPE
1EXCELLANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
644.10
$1,056.46
1/20/2008
1ADDL MAINT-DIST 39
1395539
42210
412.36
Page 6
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
82801
EXPRESS MAIL CORPORA T E ACCOUNT
EXPRESS MAIL -GENERAL
0014090
42120
16.00
$64.00
11/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-325
001
23010
16.00
11/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-325
001
23010
16.00
11/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-305
001
23010
16.00
11/20/2008 1 82802 IFEDEX 1EXPRESS MAIL -GENERAL 1 0014090 1 42120 1 64.19 $64.19
11/20/2008
82803
DESIREE FLEMING
FACILITY REFUND -DBC
001
23002
100.00
$643.32
11/20/2008
82805
DESIREE FLEMING
FACILITY REFUND -DBC
001
36615
460.00
$2,060.72
11/20/2008
DESIREE FLEMING
FACILITY REFUND -DBC
001
23004
83.32
11/20/2008
82804
JESPERANZA FLORES
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
900.00
$900.00
11/20/2008
82805
IFOOD FROM THE HEARTH CATERING
SUPPLIES -VETERANS RECOG
1 0015350
1 45300 1
2,060.72
$2,060.72
11/20/2008
82806
IGO LIVE TECHNOLOGY INC
PROF.SVCS-CITY VIEW NOV
0014070
R44000
4,200.00
$8,700.00
11/20/2008
GO LIVE TECHNOLOGY INC
PROF.SVCS-CITY VIEW OCT
0014070
R4400D
4,500.00
11/20/2008 82807 JGOVPARTNER IREQUEST PARTNER-NOV 0014070 1 44030 850.001 $850.00
11/20/2008
82808
GRAND MOBIL
VEH MAINT-POOL VEH
0014090
42200
51.70
$2,829.37
11/20/2008
GRAND MOBIL
VEH MAINT-POOL VEH
0014090
42200
51.70
11/20/2008
GRAND MOBIL
VEH MAINT-NGHBRHD IMP
0015230
42200
51.70
11/20/2008
GRAND MOBIL
VEH MAINT-COMM SVCS
0015310
42200
514.84
11/20/2008
GRAND MOBIL
VEH MAINT-NGHBRHD IMP
0015230
42200
590.27
11/20/2008
GRAND MOBIL
VEH MAINT-ROAD MAINT
0015554
42200
423.46
11/20/2008
GRAND MOBIL
VEH MAINT-ROAD MAINT
0015554
42200
1,145.70
11/20/2008 82809 ISHANNON GRIFFITHS CONTRACT CLASS-FALL1 0015350 1 45320 1 84.001 $84.00
11/20/2008
82810
GROUP DELTA CONSULTANTS INC
PROF.SVCS-INSPECTION
2505510
R46416
7,220.00
$18,500.00
11/20/2008
GROUP DELTA CONSULTANTS INC
PRORSVCS-INSPECTION
2505310
R46415
6,665.00
11/20/2008
GROUP DELTA CONSULTANTS INC
PROF. SVCS -INSPECTION
2505310
R46415
4,615.00
11/20/2008
82811
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTION2505510
46416
425.00
$3,972.00
11/20/2008
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTION
2505310
46415
425.00
Page 7
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
82811...
HALL & FOREMAN, INC.
PROF.SVCS-EN 01-321
001
23012
1,367.00
$3,972.00 ...
11/20/2008
82814
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
23012
341.75
$122.00
11/20/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
34650
-341.75
11/20/2008
82815
HALL & FOREMAN, INC.
PROF.SVCS-EN 01-321
001
23012
1,125.00
$45.00
11/20/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
23012
281.25
11/20/2008
82816
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
34650
-281.25
$200.00
11/20/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-500
001
23012
630.00
11/20/2008
82822
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-500
001
23012
157.50
$46.59
11/20/2008
IHALL & FOREMAN, INC. JADMIN
FEE -EN 05-500
001
34650
-157.50
11/20/2008
82812
HARDY & HARPER INC
CONSTRCTN-GRAND AVE
2505510
I R46411
1 67,692.00
$60,922.80
11/20/2008
HARDY & HARPER INC
RETENTION PAYABLE
1 250
1 20300
1 -6,769.201
1
11/20/2008 1
82813
LINDA HEDEKIN
RECREATION REFUND
001
134720 1
106.00
$106.00
1 1120/2 00 8
INLAND EMPIRE STAGES
TRANS -ORANGE
1125350
1 45310
912.00
11/20/2008 1
82814
DONA HINDS
RECREATION REFUND
1 001
1 34720 1
122.001
$122.00
11/20/2008 1
82815
KEVIN HOUSE
T & T COMM -1019
1 0015510
1 44100 1
45.00
$45.00
11120/2008 1
82816
JAMES HUANG
IFACILITY REFUND -HERITAGE
001
1 23002 1
200.00
$200.00
11/20/2008
82817
INLAND EMPIRE STAGES
EXCURSION -ORANGE
0015350
45310
756.00
$1,668.00
1 1120/2 00 8
INLAND EMPIRE STAGES
TRANS -ORANGE
1125350
1 45310
912.00
11/20/2008 1
82818
IJACK F TANAKA
REIMB-CCCA CONF
10014010
1 42330 1
263.84
$263.84
11/20/2008
82819
IJOE A. GONSALVES & SON INC.
ILEGISLATIVE SVCS-NOV 08
1 0014030
1 44000 1
3,000.00
$3,000.00
11/20/2008
82620
IJUDICIAL DATA SYSTEM CORP
IPARKING CITE ADMIN -OCT 08
0014411
1 45405 1
1,175.721
$1,175.72
11/20/2008
82821
ISUNGKYOUNG KANG
RECREATION REFUND
1 001
1 34780 1
65.00
$65.00
11/20/2008 1
82822
IKENS HARDWARE
SUPPLIES -ROAD MAINT
1 0015554
1 41300 1
46.591
$46.59
11/20/2008 1
82823
IKIDZ LOVE SOCCER
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
3,187.201
$3,187.20
11/20/2008 1
82824
IROSE KIM
FACILITY REFUND -HERITAGE
001
1 23002 1
200.00
$200.00
Page 8
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
I Transaction Description
I Fund/ Dept I
Acct # I
Amount I
Total Check Amount
11/20/2008
1 62825
ISUNG KIM
IRECREATION REFUND
001
34780
80.00
$80.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG OCT 08
0015210
44250
128.20
11/20/2008
1 82826
ILAE ASSOCIATES INC
PROF.SVCS-ENGINEERING OCT
J 0015551 1
45221 1
2,930.00
$2,930.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-152
001
23010
47.50
11/20/2008
1 82827
TINA LAMANTAIN
IRECREATION REFUND
001 1
34780 1
75.001
$75.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-166
001
23010
95.00
11/20/2008
1 82828
JRAEJIN LEE
RECREATION REFUND
001 1
34780 1
80.00
$80.00
11/20/2008
1 82829
LEWIS ENGRAVING INC.
ENGRAVING SVCS -CITY TILE
0014090
42113
19.49
$29.50
11/20/2008
1
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGE
0014090
42113
1
10.01
11/20/2008 1 82830 LIANA PINCHER T & T COMM -10/9 1 0015510 1 44100 1 45.00 $45.00
11/20/2008
82833
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-318
001
23010
285.00
$16,088.20
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG OCT 08
0015210
44250
1,567.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG OCT 08
0015210
44250
128.20
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG OCT 08
0015210
44250
4,583.75
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-152
001
23010
47.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-309
001
23010
47.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-166
001
23010
95.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-333
001
23010
1,330.00
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-330
001
23010
47.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-147
001
23010
1,258.75
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-305
001
23010
1,757.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-335
001
23010
475.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-332
001
23010
1,615.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-324
001
23010
522.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-327
001
23010
285.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2007-274
001
23010
95.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-331
001
23010
237.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-145
001
23010
285.00
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2007-259
001
23010
142.50
11/20/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-325
001
23010
1,282.50
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-318
001
23010
51.30
11/20/2008
ILILLEY PLANNING GROUP INC
JADMIN FEE -FPL 2008-318
001
34430
-51.30
Page 9
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
82833...
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2007-259
001
23010
25.65
$16,088.20 ...
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2007-259
001
34430
-25.65
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-325
001
23010
230.85
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-325
001
34430
-230.85
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-331
001
23010
42.75
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-331
001
34430
-42.75
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-145
001
23010
51.30
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-145
001
34430
-51.30
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-327
001
23010
51.30
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-327
001
34430
-51.30
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2007-274
001
23010
17.10
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2007-274
001
34430
-17.10
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-332
001
23010
290.70
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-332
001
34430
-290.70
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-324
001
23010
94.05
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-324
001
34430
-94.05
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-305
001
23010
316.35
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-305
001
34430
-316.35
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-335
001
23010
85.50
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-335
001
34430
-85.50
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-330
001
23010
8.55
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-330
001
34430
-8.55
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-147
001
23010
226.58
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-147
001
34430
-226.58
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-166
001
23010
17.10
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-166
001
34430
-17.10
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-333
001
23010
239.40
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-333
001
34430
-239.40
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-152
001
23010
8.55
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-152
001
34430
-8.55
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-309
001
23010
8.55
11/20/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-309
001
1 34430
-8.55
11/20/2008 1 82834 JANNE MARIE LOARCA IFACILITY REFUND-PANTERA 1001 1 23002 1 100.001 $100.00
Page 10
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
11/20/2008
82835
LOS ANGELES COUNTY PUBLIC WORKS
LOS ANGELES COUNTY PUBLIC WORKS
SUMP PUMP MAINT-SEPT 08
TRFFC SIGNAL MAINT-SEPT
0015340
0015554
42210
45507
396.66
292.94
$689.60
11/20/2008 1
82836
ILOS ANGELES COUNTY SHERIFF'S DEPT.
CONTRACT SVCS -SEPT 08
1 0014411
1 45401 1
391,063.551
$391,063.55
11/20/2008
METROLINK
PASSES RETURNED -SEPT 08
1125553
45535
-4,710.50
11/20/2008 1
82837
DEBORAH MALONE
IRECREATION REFUND
1 001
1 34720 1
732.001
32.00
11/20/2008
METROLINK
CITY SUBSIDY -AUG 08
1125553
45533
18,174.03
11/20/2008 1
82838
IMICHELLE MARQUEZ
FACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
11/20/2008
METROLINK
CITY SUBSIDY -SEPT 08
1125553
45533
18,838.08
11/20/2008 1
82839
MATLOCK ASSOCIATES INC
PROF.SVCS-P/MASTER PLAN
1 1245310
1 R44300 1
1,931.001
$1,931.00
11/20/2008
METROLINK
CITY SUBSIDY-NOV 08
1125553
45533
19,323.50
11/20/2008
82840
1 KAREN MAY
ICONTRACT CLASS -FALL
0015350
45320
118.80
$118.80
11/20/2008
82841
METROLINK
PASSES RETURNED -AUG 08
1125553
45535
-8,282.75
$266,966.50
11/20/2008
METROLINK
PASSES RETURNED -SEPT 08
1125553
45535
-4,710.50
11/20/2008
82843
METROLINK
PASSES RETURNED-NOV 08
1125553
45535
-9,892.75
$45.00
11/20/2008
METROLINK
CITY SUBSIDY -AUG 08
1125553
45533
18,174.03
11/20/2008
82844
METROLINK
METROLINK PASSES -AUG 08
1125553
45535
78,443.47
$802.44
11/20/2008
METROLINK
CITY SUBSIDY -SEPT 08
1125553
45533
18,838.08
11/20/2008
82845
METROLINK
METROLINK PASSES -SEPT 08
1125553
45535
77,779.42
$1,800.00
11/20/2008
METROLINK
CITY SUBSIDY-NOV 08
1125553
45533
19,323.50
11/20/2008
1
IMETROLINK
IMETROLINK PASSES-NOV 08
11125553
145535
77,294.00
$122.00
11/20/2008 1
82842
IMINUTEMAN PRESS R & D BLUEPRINT
IPRINT SVCS-P/WORKS
1 0015510
1 42110 1
526.051
$526.05
11/20/2008 1
82843
IKENNETH MOK
IT & T COMM -10/9
0015510
1 44100 1
45.00
$45.00
11/20/2008 1
82844
IMUNICIPAL CODE CORPORATION
IMUNI CODE SUPPLEMENT
0014030
1 44000 1
802.441
$802.44
11/20/2008 1
82845
IMUNICIPAL SOFTWARE CORPORATION
IDEV SVCS SOFTWARE-I.T.
0014070
1 R46235 1
1,800.00
$1,800.00
11/20/2008 1
82846
IPATRICK NGUYEN
IRECREATION FUND
I 001
1 34720 1
122.00
$122.00
11/20/2008 1
82847
IRICHARD NODAL
IRECREATION REFUND
I 001
1 34780 1
65.00
$65.00
11/20/2008 1
82848
INORRIS REPKE INC
ISTREET REHAB-LYCOMING
1 2505510
1 R46411 1
95.001
$95.00
Page 11
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
82849
OFFICEMAX INC
SUPPLIES-P/WORKS
0014050
41200
1 166.20
$166.20
11/20/2008 1
82850
IPASTOR GIL
IRECREATION REFUND
1001
1 34720 1
122.00
$122.00
11/20/2008
REPUBLIC ELECTRIC
ADDL TRFFC REPAIRS -SEPT
0015554
1 45507
1 3,360.40
11/20/2008 1
82851
ISHILLA PATEL
FACILITY REFUND -DBC
1 001
1 36615 1
400.00
$400.00
11/20/2008
SMART & FINAL
SUPPLIES -DBC
0015333
41200
34.43
11/20/2008 1
82852
1PROTECTION ONE INC
JALARM SVCS -DBC NOV
1 0015333
1 42210 1
52.50
$52.50
11/20/2008
82853
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-SEPT
0015554
45507
3,915.00
$7,275.40
11/20/2008
REPUBLIC ELECTRIC
ADDL TRFFC REPAIRS -SEPT
0015554
1 45507
1 3,360.40
11/20/2008
82854
NANCY RIVAS
FACILITY REFUND -DBC
001
23002
500.00
$466.00
11/20/2008
NANCY RIVAS
FACILITY REFUND -DBC
001
36615
-34.00
11/20/2008 1
82855
IS C SIGNS & SUPPLIES LLC
SUPPLIES -ROAD MAINT
1 0015554
1 41250 1
185.11
$185.11
11/20/2008
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
116.60
11/20/2008 1
82856
ISAN GABRIEL VALLEY ECONOMIC PARTNER
JSGVEP MTG-COUNCIL
1 0014010
1 42325 1
70.00
$70.00
11/20/2008
SMART & FINAL
SUPPLIES -DBC
0015333
41200
34.43
11/20/2008 1
82857
IJULIA SANTIAGO
IFACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
11/20/2008
SMART & FINAL
SUPPLIES-F/FUN FESTIVAL
0015350
41200
99.97
11/20/2008 1
82858
IMICHAEL SHAY
IT & T COMM -10/9
1 0015510
1 44100 1
45.001
$45.00
11/20/2008 1
82859
ISHRED IT LOS ANGELES
PROF.SVCS-CITY CLERK
1 0014030
1 44000 1
128.70
$128.70
11/20/2008
82860
SMART & FINAL
SUPPLIES -COMM SVCS
0015350
41200
118.57
$563.59
11/20/2008
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
116.60
11/20/2008
SMART & FINAL
SUPPLIES -COMM SVCS
0015350
41200
40.37
11/20/2008
SMART & FINAL
SUPPLIES -DBC
0015333
41200
34.43
11/20/2008
SMART & FINAL
SUPPLIES-F/FUN FESTIVAL
0015350
41200
153.65
11/20/2008
SMART & FINAL
SUPPLIES-F/FUN FESTIVAL
0015350
41200
99.97
11/20/2008 1 82861 IRITA SMITH IRECREATION REFUND 1001 1 34780 1 130.001 $130.00
11/20/2008 1 82862 IHAMA SONG IRECREATION REFUND 1001 134780 1 76.001 $76.00
11/20/2008
82863
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
13855311
42126
18.08
$9,885.22
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
1 42126
1 18.08
Page 12
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
82863...
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
4,875.33
$9,885.22 ...
11/20/2008
82865
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
1,216.44
$4,872.70
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
32.64
11/20/2008
82866
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
43.53
$1,411.20
11120/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
58.39
11/20/2008
82871
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
43.27
$875.00
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
99.11
11/20/2008
82872
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
54.39
$160.00
11/2012008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
15.80
11/20/2008
82873
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRAFFC CONTRL
0015510
42126
4.39
$500.00
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
462.22
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
229.59
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
1,992.83
11/20/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
672.38
11/20/2008
1
ISOUTHERN CALIFORNIA EDISON
JELECT SVCS -DIST 38
1 1385538
42126
48.75
11/20/2008 1
82864
ITELEPACIFIC COMMUNICATIONS
IT1 INTERNET SVCS-NOV
1 0014070
1 44030 1
525.381
$525.38
1 1 /2 012 0 08
THE GAS COMPANY
GAS SVCS -DBC
0015333
1 42126
1 84.71
11/20/2008 1
82865
ITENNIS ANYONE
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
4,872.70
$4,872.70
11/20/2008 1
82866
ITHE COMDYN GROUP INC
IPROF.SVCS-WK 11/7
1 0014070
1 44000 1
1,411.20
$1,411.20
11/20/2008
82867
THE GAS COMPANY
GAS SVCS -HERITAGE PK
0015340
42126
75.93
$160.64
1 1 /2 012 0 08
THE GAS COMPANY
GAS SVCS -DBC
0015333
1 42126
1 84.71
11/20/2008 1
82868
ITISHA THOMSIC
IRECREATION REFUND
1 001
1 34780 1
65.001
$65.00
11/20/2008 1
82869
TIME WARNER
JINTERNET SVCS-NOV/DEC
1 0014070
1 44030 1
352.601
$352.60
11/20/2008 1
82870
ITIME WARNER
IMODEM SVCS -COUNCIL
0014010
1 42130 1
44.951
$44.95
11/20/2008 1
82871
ITRAFFIC DATA SYSTEMS SERVICES
PROF.SVCS-SPEED/VOLUME
0015551
1 45222 1
875.001
$875.00
11/20/2008 1
82872
TRI -CITIES POOL SERVICE & REPAIR
IMONTHLY MAINT-FOUNTAIN
0015333
1 45300 1
160.00
$160.00
11/20/2008 1
82873
TRI -COUNTIES ASSOCIATION OF REALTOR
IFACILITY REFUND -DBC
001
1 23002 1
500.001
$500.00
Page 13
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
11120/2008
82874
BENJAMIN TSAI
BENJAMIN TSAI
FACILITY" REFUND -DBC
FACILITY REFUND -DBC
001
001
23002
23004
100.60
-83.32
$16.68
11/20/2008 1 82875 UCN INC LONG DIST SVCS -OCT 08 1 0014090 1 42125 1 52.96 $52.96
11/20/2008 1 82876 JURBAN FUTURES INC ECONOMIC DEV SVCS -OCT 08 1 0014096 1 44000 1 3,262.50 $3,262.50
11/20/2008
82878
US BANK
MTG SUPPLIES -COUNCIL
0014030
42325
74.92
$9,538.41
11/20/2008
US BANK
AD -PHOTO CONTEST P/INFO
0014095
42115
380.00
11/20/2008
US BANK
3CMA CONF-ARELLANO/HIDALG
0014095
42330
1,034.20
11/20/2008
US BANK
COMP EQ-P/INFO
0014095
42112
265.27
11/20/2008
US BANK
3CMA CONF-TRANS P/INFO
0014095
42330
60.00
11/20/2008
US BANK
PARK MAINT-COMM SVCS
0015340
42210
82.27
11/20/2008
US BANK
COMP EQ-I.T.
0014070
46230
61.00
11/20/2008
US BANK
MTG SUPPLIES-I.T.
0014070
42325
39.67
11/20/2008
US BANK
MEMBERSHIP DUES-I.T.
0014070
42315
99.00
11/20/2008
US BANK
PUBLICATIONS-I.T.
0014070
42320
279.00
11/20/2008
US BANK
MISAC CONF-K DESFORGES
0014070
42330
21.58
11/20/2008
US BANK
MTGS-P/WORKS
0015510
42325
235.00
11/20/2008
US BANK
SUPPLIES -WINTER S/FEST
0015350
41200
438.61
11120/2008
US BANK
SUPPLIES -SEVER ROOM
0014070
41200
651.96
11120/2008
US BANK
SUPPLIES -GENERAL
0014090
42325
74.92
11120/2008
US BANK
SUPPLIES-H/HOUSE
0015350
41200
1,552.61
11/20/2008
US BANK
MTGS-H/R
0014060
42325
96.51
11120/2008
US BANK
LABOR LAW CONF-H/R
0014060
42330
220.82
11120/2008
US BANK
PUBLICATION-P/WKS
0015510
42320
127.47
11/20/2008
US BANK
MTGS-P/WORKS
0015510
42325
68.62
11/20/2008
US BANK
SUPPLIES -COMM SVCS
0015350
41200
21.97
11/20/2008
US BANK
CPRS CONF-D SEILER
0015350
42330
535.00
11/20/2008
US BANK
SUPPLIES -COMM SVCS
0015350
41200
414.26
11/20/2008
US BANK
SUPPLIES -RECREATION
0015350
41200
103.00
11/20/2008
US BANK
SUPPLIES -DBC
0015333
41200
110.34
11/2012008
US BANK
CCCA CONF-COUNCIL
0014010
42330
211.68
11120/2008
US BANK
MOBILITY 21 MTG-CMGR
0014030
42325
125.00
11120/2008
US BANK
ILEAGUE CONF-CMGR
0014030
1 42330
535.00
Page 14
City of Diamond Bar - Check Register 11/13/08 thru 11/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/20/2008
82878...
US BANK
MTG SUPPLIES-CMGR
0014030
42325
41.22
$9,538.41 ...
11/20/2008
US BANK
MTG-CMGR
0014030
42330
5.00
11/20/2008
US BANK
SUPPLIES -TINY TOTS
0015350
41200
229.60
11/20/2008
US BANK
CCCA CONF-COUNCIL
0014010
42330
447.05
1
11/20/2008
US BANK
CCCA CONF-COUNCIL
0014010
42330
873.40
11/2012008
US BANK
MTGS-COM DEV
0015210
42325
22.46
11/20/2008
82879
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
40.78
$1,542.37
11/2012008
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
24.72
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
665.68
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-INFO TO GO
0014090
42125
223.94
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-FAX LINE CMGR
0014030
42125
151.49
1
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-DATA MODEM
0014090
42125
33.54
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
67.92
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-HERITAGE
0015340
42125
87.94
11/20/2008
VERIZON CALIFORNIA
PH.SVCS-PANTERA
0015340
42125
158.42
11/20/2008
VERIZON CALIFORNIA
PH,SVCS-SYC CYN PK
0015340
42125
1 87.94
11/20/2008 1 82880 ICARMELA VO IRECREATION REFUND 1 001 1 34780 1 80.00 $80.00
11/20/2008
82881
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
8,863.20
$29,730.61
11/20/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
4,715.90
11120/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
3,172.89
11/20/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
12,793.19
11120/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DBC
0015333
42126
185.431
1
11/20/2008 1 82882 IGRACE WU IRECREATION REFUND 1 001 1 34780 1 80.00 $80.00
11/20/2008
82883
YOSEMITE WATER
EQ RENTAL-SYC CYN PK
0015310
42130
12.00
$51.10
11/20/2008
YOSEMITE WATER
WATER SUPPLIES-SYC CYN PK
0015350
41200
39.10
11/20/2008 82884 IYOUNG REMBRANDTS CORP CONTRACT CLASS -FALL 0015350 45320 1 486.001 $486.00
11/20/2008 82885 1HELEN ZHOU RECREATION REFUND 001 34720 1 122.00 $122.00
$1,665,110.21
Page 15
CITY COUNCIL
Agenda # 6.5
Meeting Date: Dec 2, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: Treasurer's Statement of October 2 8 nd Revised Treasurer's Statements of June,
July, August and September 2008
RECOMMENDATION:
Approve the Treasurer's Statement of October 2008 and the revised Treasurer's Statements of June,
July, August and September 2008
FINANCIAL IMPACT:
No Fiscal Impact
�{t13�Ii�
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. The October statement shows the October cash balances for the
various funds, with a breakdown of bank account balances, investment account balances, and the
effective yield earned from investments. Also included is a separate investment portfolio report which
details the activities of the City's investments. All investments have been made in accordance with
the City's Investment Policy.
Since the City's audit firm, Diehl, Evans and Associates, L.L.P., has completed the audit for FY 07-08
and the year end numbers have been finalized, revised treasurer's statements for the months of
June, July, August and September are also presented to the City Council for approval. There was no
change to the overall cash balances, just changes between the fund amounts.
PREPARED BY:
Linda G. Magnuson, Finance Director
44� DA
DepartAnt Head Assistant City Manager
Attachments: Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
October 31, 2008
. .... ................................................................................... ..
BEGINNING. TRANSFERS _ ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$31,390,899.36
1,002,807.47
$1,718,633.90
($812,497.79)
$29,862,575.14
LIBRARY SERVICES FUND
0.00
41,604.46
CHANGE FUND
0.00
COMMUNITY ORG SUPPORT FD
3,835.32
1,000.00
1,100.00
TOTAL DEMAND DEPOSITS
2,735.32
GAS TAX FUND
331,816.35
363.60
LOCAL AGENCY INVESTMENT FD
332,179.95
TRANSIT TX (PROP A) FD
1,024,316.22
156,464.84
55,609.20
(50,770.00)
1,074,401.86
TRANSIT TX (PROP C) FD
1,725,184.32
66,273.63
(6,049.00)
1,785,408.95
ISTEA Fund
0.00
0.00
INTEGRATED WASTE MGT FD
248,589.52
104,342.94
13,613.22
339,319.24
TRAFFIC IMPROVEMENT FUND
370,769.62
2,437.70
(24,950.00)
348,257.32
AB2928-TR CONGESTION RELIEF FD
0.00
147,406.50
(35,562.50)
111,844.00
AIR QUALITY IMPRVMNT FD
93,853.79
937.96
94,791.75
TRAILS & BIKEWAYS FD
9,755.52
(9,755.52)
0.00
Prop 1B Bond Fund
938,838.76
6,172.60
(11,905.00)
933,106.36
PARK FEES FD
410,916.22
2,701.66
413,617.88
PROP A - SAFE PARKS ACT FUND
(17,792.00)
(17,792.00)
PARK & FACILITIES DEVEL. FD
877,201.17
5,943.33
(140,525.81)
742,618.69
COM DEV BLOCK GRANT FD
(13,907.77)
12,889.87
(26,797.64)
CITIZENS OPT -PUBLIC SAFETY FD
75,301.45
498.36
75,799.81
NARCOTICS ASSET SEIZURE FD
357,126.29
2,348.00
359,474.29
CA LAW ENFORCEMENT EQUIP PRGI
80,106.30
526.68
80,632.98
LANDSCAPE DIST #38 FD
(1,483.08)
217.32
26,113.60
(27,379.36)
LANDSCAPE DIST #39 FD
(23,901.45)
51.15
18,132.65
(41,982.95)
LANDSCAPE DIST #41 FD
62,282.93
520.18
8,509.36
54,293.75
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(958,409.75)
680,564.43
1,092,015.62
(546,958.56)
SELF INSURANCE FUND
1,105,203.44
7,762.30
1,112,965.74
EQUIPMENT REPLACEMENT FUND
222,381.36
1,462.09
223,843.45
COMPUTER REPLACEMENT FUND
355,480.67
2,345.60
357,826.27
PUBLIC FINANCING AUTHORITY FUNI
137,650.03
72,114.87
43,248.04
166,516.86
TOTALS
$38,806,014.59
$1,583,698.78
$2,578,414.27
$0.00
$37,811,299.10
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($452,777.96)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($409,923.50)
INVESTMENTS:
US TREASURY Money Market Acct.
$665,296.78
LOCAL AGENCY INVESTMENT FD
29,389,408.96
FED HOME LOAN BANK NOTES
8,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
166,516.86
TOTAL INVESTMENTS
$38,221,222.60
TOTAL CASH $37,811,299.10
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
esti 7r:.4 res.
Ja eStefano, easurer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of October 2008
Institution
Type of Investment Rating
Purchase
Date
Maturity
Date
Term
Amount
At Cost
Current Par/
Original Par
Fair Market
Value *
Rate
State of California
Local Agency Iry Fund AAA
29,389,408.96
29,364,066.36
2.709%
Wells Fargo Bank
US Treasury Money Market AAA
$665,296.78
665,296.78
0.151%
Union Bank -(Fiscal Agent)
US Treasury Money Market AAA
166,516.86
166,516.86
0.490%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note AAA
05/12/08
05/12/10
2.0 Yrs
1,000,000
1,000,000
997,320.00
3.350%
Wells Fargo Inst Securities
FHLB- Federal Home Loan Nr AAA
08/27/08
08/27/10
2.0 Yrs
1,000,000
1,000,000
997,190.00
3.400%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note AAA
05/15/08
11/15/10
2.5 Yrs
1,000,000
1,000,000
1,000,360.00
3.500%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note AAA
01/21/08
02/21/11
3.0 Yrs
1,000,000
1,000,000
997,520.00
3.600%
Wells Fargo Inst Securities
FFCB - Farm Credit Note AAA
03/18/08
03/18/11
3.0 Yrs
1,000,000
1,000,000
998,130.00
3.600%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note AAA
04115/08
04/15/11
3.0 Yrs
1,000,000
1,000,000
990,640.00
3.500%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note AAA
06/03/08
06/03/11
3.0 Yrs
1,000,000
1,000,000
1,000,990.00
4.000%
Wells Fargo Inst Securities
FHLB - Federal Home Loan N< AAA
10/14/08
10/14/11
3.0 Yrs
1,000,000
1,000,000
1,004,380.00
4,000%
Totals for month
$ 38,221,222.60
$
38,182,410.00
Less Investments matured during the month
0.00
Total Investments:
$ 38,221,222.60
2007-08 Actual Interest Income
$1,702,255.90
2008-09 Budgeted Interest Income
$1,015,700.00
Actual Year -To -Date Interest Income
$287,364.28
Percent of Interest Received to Budget
28.292%
Allocation of Book Value of Investment by Type
(By Percent)
Federal Agency
Securities
20.93% LAIF Fund
76.89%
U.S Treasury C20
Money Market
2.18% Total Investment - $38,221 223
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
TYPE OF INVESTMENTS:
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places
no limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United States Government. The City Investment Policy places
a 40% limit on this type of investment.
Note: The fair market value is the value of a security if it was sold on the date of this report. Since interest rates fluctuate from day to day the fair market value may rise or fall accordingly. It is the
intention of the City to hold all securities (with the exception of LAIF) to maturity or until called by the issuer. At that time, the security is redeemed at face value regardless of the current interest
rate.
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
June 30, 2008
(Revised)
SUMMARY OF CASH:
BEGINNING
. ...
DEMAND DEPOSITS:
. TRANSFERS
ENDING
1.
BALANCE
RECEIPTS
DISBURSEMENTS
IN (OUT)
BALANCE
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
GENERAL FUND
$34,808,762.24
816,080.06
$1,020,236.03
($159,343.98)
$34,445,262.29
LIBRARY SERVICES FUND
0.00
FED HOME LOAN BANK NOTES
8,000,000.00
CASH WITH FISCAL AGENT:
0.00
COMMUNITY ORG SUPPORT FD
(3,514.68)
0.00
$43,187,767.68
7,500.00
3,985.32
GAS TAX FUND
148,020.17
993.75
(331,166.23)
(182,152.31)
TRANSIT TX(PR.OPA) FD
1,010,223.64
179,820.12
69,885.70
(39,229.81)
1,080,928.25
TRANSIT TX (PROP C) FD
1,827,953.93
83,472.43
(384,779.89)
1,526,646.47
ISTEA Fund
0.00
0.00
INTEGRATED WASTE MGT FD
257,659.12
25,958.22
23,532.54
(39,108.22)
220,976.58
TRAFFIC IMPROVEMENT FUND
388,304.75
2,725.87
(20,261.00)
370,769.62
AB2928-TR CONGESTION RELIEF FD
339,483.92
2,024.88
(341,508.80)
0.00
AIR QUALITY IMPRVMNT FD
72,930.40
18,725.96
3,495.61
88,160.75
TRAILS & BIKEWAYS FD
(26,825.00)
36,580.52
9,755.52
Prop 1B Bond Fu rid
914,164.22
6,504.18
18,170.36
938,838.76
PARK FEES FD
408,026.41
2,889.81
410,916.22
PROP A - SAFE PARKS ACT FUND
0.00
0.00
PARK & FACILITIES DEVEL. FD
1,076,448.38
7,449.23
(174,576.46)
909,321.15
COM DEV BLOCK GRANT FD
32,294.03
93,801.66
(61,507.63)
CITIZENS OPT -PUBLIC SAFETY FD
134,770.21
884.49
(59,358.25)
76,296.45
NARCOTICS ASSET SEIZURE FD
354,621.61
2,504.68
357,126.29
CA LAW ENFORCEMENT EQUIP PRGI
79,542.99
563.31
80,106.30
LANDSCAPE DIST #38 FD
83,371.04
469.73
13,386.73
70,454.04
LANDSCAPE DIST #39 FD
71,415.11
434.55
7,662.74
64,186.92
LANDSCAPE DIST #41 FD
118,609.04
772.95
5,100.03
114,281.96
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(846,698.91)
23,735.00
151,558.43
1,181,062.28
206,539.94
SELF INSURANCE FUND
1,339,116.10
9,483.34
150,000.00
1,498,599.44
EQUIPMENT REPLACEMENT FUND
202,795.20
1,436.16
18,150.00
222,381.36
COMPUTER REPLACEMENT FUND
202,997.18
1,414.12
17,793.96
174,450.00
361,067.34
PUBLIC FINANCING AUTHORITY FUNI
293,633.79
39,671.25
23,772.40
309,532.64
TOTALS
$43,288104.89
$1,264,594.61
$1,430,225.83
$0.00
$43,122,473.67
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($107,367.82)
PAYROLL ACCOUNT
40,823.81
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($65,294.01)
INVESTMENTS:
US TREASURY Money Market Acct.
$892,584.26
LOCAL AGENCY INVESTMENT FD
33,985,650.78
FED HOME LOAN BANK NOTES
8,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
309,532.64
TOTAL INVESTMENTS
$43,187,767.68
TOTAL CASH $43,122,473.67
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The ab ve summa provides sufficient cash flow liquidity to meet the next six month's
estimate p, u s.
James DeStefano, T easurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
July 31, 2008
(revised)
BEGINNING .... TRANSFERS.. ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$34,445,262.29
1,069,018.85
$2,330,436.73
$33,183,844.41
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
3,985.32
PETTY CASH ACCOUNT
3,985.32
GAS TAX FUND
(182,152.31)
($1,394,149.79)
INVESTMENTS:
(182,152.31)
TRANSIT TX (PROP A) FD
1,080,928.25
149,747.37
202,233.51
1,028,442.11
TRANSIT TX (PROP C) FD
1,526,646.47
55,504.11
US TREASURY Money Market Account
1,582,150.58
ISTEA Fund
0.00
$42,004,079.63
0.00
INTEGRATED WASTE MGT FD
220,976.58
44,343.00
27,582.84
237,736.74
TRAFFIC IMPROVEMENT FUND
370,769.62
370,769.62
AB2928-TR CONGESTION RELIEF FD
0.00
0.00
AIR QUALITY IMPRVMNT FD
88,160.75
13,097.72
75,063.03
TRAILS & BIKEWAYS FD
9,755.52
9,755.52
Prop 1 B Bond Fund
938,838.76
938,838.76
PARK FEES FD
410,916.22
410,916.22
PROP A - SAFE PARKS ACT FUND
0.00
0.00
PARK & FACILITIES DEVEL. FD
909,321.15
909,321.15
COM DEV BLOCK GRANT FD
(61,507.63)
0.00
57,219.75
(118,727.38)
CITIZENS OPT -PUBLIC SAFETY FD
76,296.45
76,296.45
NARCOTICS ASSET SEIZURE FD
357,126.29
357,126.29
CA LAW ENFORCEMENT EQUIP PRGI
80,106.30
80,106.30
LANDSCAPE DIST #38 FD
70,454.04
3,725.98
30,713.77
43,466.25
LANDSCAPE DIST #39 FD
64,186.92
1,629.86
55,870.87
9,945.91
LANDSCAPE DIST #41 FD
114,281.96
1,114.21
36,590.92
78,805.25
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
206,539.94
470,622.47
(264,082.53)
SELF INSURANCE FUND
1,498,599.44
364,950.00
1,133,649.44
EQUIPMENT REPLACEMENT FUND
222,381.36
222,381.36
COMPUTER REPLACEMENT FUND
361,067.34
5,062.72
356,004.62
PUBLIC FINANCING AUTHORITY FUN[
309,532.64
38,718.97
281,964.88
66,286.73
TOTALS
$43,122,473.67
$1,363,802.35
$3,876,346.18
$0.00 $40,609,929.84
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($1,437,004.25)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($1,394,149.79)
INVESTMENTS:
US TREASURY Money Market Acct.
$1,272,364.42
LOCAL AGENCY INVESTMENT FD
32,665,428.48
FED HOME LOAN BANK NOTES
8,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
66,286.73
TOTAL INVESTMENTS
$42,004,079.63
TOTAL CASH $40,609,929.84
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
esti d itures.
James DeStefan , Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
August 31, 2008
(revised)
BEGINNING . TRANSFERS _ ENDING
BALANCE RECEIPTS.. ..DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$33,183,844.41
1,052,608.95
$1,665,081.50
$32,571,371.86
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,109.94
0.00
COMMUNITY ORG SUPPORT FD
3,985.32
150.00
3,835.32
GAS TAX FUND
(182,152.31)
($272,871.72)
INVESTMENTS:
(182,152.31)
TRANSIT TX (PR,OP A) FD
1,028,442.11
176,095.66
253,482.29
951,055.48
TRANSIT TX (PROP C) FD
1,582,150.58
74,012.64
US TREASURY Money Market Account
1,656,163.22
ISTEA Fund
0.00
$40,277,552.43
0.00
INTEGRATED WASTE MGT FD
237,736.74
18,107.00
8,136.09
247,707.65
TRAFFIC IMPROVEMENT FUND
370,769.62
370,769.52
AB2928-TR CONGESTION RELIEF FD
0.00
0.00
AIR QUALITY IMPRVMNT FD
75,063.03
18,790.76
93,853.79
TRAILS & BIKEWAYS FD
9,755.52
0.00
9,755.52
Prop 1 B Bond Fund
938,838.76
938,838.76
PARK FEES FD
410,916.22
410,916.22
PROP A - SAFE PARKS ACT FUND
0.00
17,792.00
(17,792.00)
PARK & FACILITIES DEVEL. FD
909,321.15
909,321.15
COM DEV BLOCK GRANT FD
(118,727.38)
116,501.00
6,466.12
(8,692.50)
CITIZENS OPT -PUBLIC SAFETY FD
76,296.45
995.00
75,301.45
NARCOTICS ASSET SEIZURE FD
357,126.29
357,126.29
CA LAW ENFORCEMENT EQUIP PRGI
80,106.30
80,106.30
LANDSCAPE DIST #38 FD
43,466.25
2,321.53
24,575.96
21,211.82
LANDSCAPE DIST #39 FD
9,945.91
1,152.00
17,848.98
(6,751.07)
LANDSCAPE DIST #41 FD
78,805.25
778.46
9,314.66
70,269.05
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(264,082.53)
60,908.92
(324,991.45)
SELF INSURANCE FUND
1,133,649.44
27,314.00
1,106,335.44
EQUIPMENT REPLACEMENT FUND
222,381.36
222,381.36
COMPUTER REPLACEMENT FUND
356,004.62
356,004.62
PUBLIC FINANCING AUTHORITY FUNI
66,286.73
45,546.55
19,098.16
92,735.12
TOTALS
$40,609,929.84
$1,505,914.55
$2,111,163.68
$0.00 $40,004,680.71
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
(S315,231.66)
PAYROLL ACCOUNT
41,109.94
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($272,871.72)
INVESTMENTS:
US TREASURY Money Market Acct.
$619,388.83
LOCAL AGENCY INVESTMENT FD
30,565,428.48
FED HOME LOAN BANK NOTES
9,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
92,735.12
TOTAL INVESTMENTS
$40,277,552.43
TOTAL CASH $40,004,680.71
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
eMatednditures.
James DeStefano, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
September 30, 2008
(revised)
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS.. DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$32,571,371.86
606,045.67
$1,786,518.17
$31,390,899.36
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
3,835.32
PETTY CASH ACCOUNT
3,835.32
GAS TAX FUND
(182,152.31)
513,968.66
INVESTMENTS:
331,816.35
TRANSIT TX(PROPA) FD
951,055.48
174,549.76
101,289.02
1,024,316.22
TRANSIT TX (PROP C) FD
1,656,163.22
69,021.10
US TREASURY Money Market Account
1,725,184.32
ISTEA Fund
0.00
$39,324,241.60
0.00
INTEGRATED WASTE MGT FD
247,707.65
19,929.57
19,047.70
248,589.52
TRAFFIC IMPROVEMENT FUND
370,769.62
370,769.52
AB2928-TR CONGESTION RELIEF FD
0.00
0.00
AIR QUALITY IMPRVMNT FD
93,853.79
93,853.79
TRAILS & BIKEWAYS FD
9,755.52
9,755.52
Prop 1B Bond Fu rid
938,838.76
938,838.76
PARK FEES FD
410,916.22
410,916.22
PROP A - SAFE PARKS ACT FUND
(17,792.00)
(17,792.00)
PARK & FACILITIES DEVEL. FD
909,321.15
32,119.98
877,201.17
COM DEV BLOCK GRANT FD
(8,692.50)
5,215.27
(13,907.77)
CITIZENS OPT -PUBLIC SAFETY FD
75,301.45
75,301.45
NARCOTICS ASSET SEIZURE FD
357,126.29
357,126.29
CA LAW ENFORCEMENT EQUIP PRGI
80,106.30
80,106.30
LANDSCAPE DIST #38 FD
21,211.82
22,694.90
(1,483.08)
LANDSCAPE DIST #39 FD
(6,751.07)
17,150.38
(23,901.45)
LANDSCAPE DIST #41 FD
70,269.05
7,986.12
62,282.93
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(324,991.45)
633,418.30
(958,409.75)
SELF INSURANCE FUND
1,106,335.44
1,132.00
1,105,203.44
EQUIPMENT REPLACEMENT FUND
222,381.36
222,381.36
COMPUTER REPLACEMENT FUND
356,004.62
523.95
355,480.67
PUBLIC FINANCING AUTHORITY FUNI
92,735.12
65,601.11
20,686.20
137,650.03
TOTALS
$40,004,680.71
$1,449,115.87
$2,647,781.99
$0.00 $38,806,014.59
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($561,081.47)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($518,227.01)
INVESTMENTS:
US TREASURY Money Market Acct.
$921,163.09
LOCAL AGENCY INVESTMENT FD
31,265,428.48
FED HOME LOAN BANK NOTES
7,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
137,650.03
TOTAL INVESTMENTS
$39,324,241.60
TOTAL CASH $38,806,014.59
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The ab0p summa provides sufficient cash flow liquidity to meet the next six month's
estimate e u S.
James DeStefano, Treasurer
CITY COUNCIL
Agenda # 6.6
Meeting Date: December 2, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g
TITLE: AUTHORIZE THE CITY MANA TERTO EXTEND A PROFESSIONAL SERVICES
AGREEMENT WITH LILLEY PLANNING GROUP, INC. (LPG), TO INCREASE THE
CONTRACT AMOUNT BY $125,000 FOR A TOTAL CONTRACT AMOUNT NOT TO
EXCEED $200,000 TO PROVIDE CONTINUED ON-SITE PLANNING SERVICES.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
It is estimated that 60% of the contract amount ($75,000) will be recovered from developer deposit
funded projects, such as new custom homes, residential and commercial additions, conditional use
permits and subdivision applications. The remaining 40% ($50,000) will be paid using salary and
benefit savings from the vacant Associate Planner and Planning Manager positions.
There is no additional appropriation required since there are sufficient funds available in the
FY 2008-09 budget for this contract.
BACKGROUND/DISCUSSION
Since June 2008, following the retirement of the Associate Planner, the Planning Division has
retained the services of a contract Senior Planner through a professional services agreement with
LPG. The original intent of agreement was for the contract Senior Planner to assume the developer -
funded portion of the Associate Planner's caseload until that vacated position was filled through the
normal recruitment process (the Associate Planner recruitment was subsequently frozen until the
State budget stalemate was resolved). From June through September, 90% of the contract Senior
Planner's hours were billed to developer deposit funded projects.
Following the Community Development Director's resignation at the end of September, and the
appointment of the Planning Manager to the position of Acting Community Development Director, it
became necessary for the contract Senior Planner to work a full 9/80 schedule at City Hall, and to
also assume some of the supervisory duties of the vacant Planning Manager's position. During the
month of October, approximately 40% of the contract Senior Planner's hours were paid from salary
and benefit savings resulting from the aforementioned vacancies.
It is anticipated that the contract Senior Planner will be needed for approximately six additional
months to allow time for a permanent appointment to the Community Development Director position
to be made, and for subsequent decisions to be made regarding the other vacancies within the
Planning Division.
Prepared By
Greg Gubman, AICP
Acting Community Development Director
Attachment
Reviewed By
Dave Doyle, Assistant City Manager
Amendment No. 1 to the City's Professional Services Agreement
2
AMENDMENT NO. 1 TO THE CITY'S PROFESSIONAL
SERVICES AGREEMENT
This Amendment No. 1 to the City's Professional Services Agreement is made
and entered into this day of , 2008, between the City of Diamond Bar, a
Municipal Corporation (hereinafter referred to as "City") and Lilley Planning Group, Inc.,
(hereinafter referred to as "Consultant".)
A. Recitals:
(li) The City has heretofore entered into an agreement, dated May 20, 2008,
with Consultant to provide consulting services such as but not limited to project
management for development projects, perform special planning projects and assist in
day to day tasks of managing the Planning Division (hereinafter referred to as the
"Agreement".)
(ii) Consultant has submitted a proposal as set forth in Exhibit "A" attached
hereto to provide additional services at a cost not to exceed ONE HUNDRED TWENTY
FIVE THOUSAND DOLLARS ($125,000.00), as described within Exhibit "A".
(iii) It is in the City's best interest to extend the Agreement rather than request
bids for the services in order to ensure consistency and continuity of the services
already being provided by Consultant.
NOW THEREFORE, it is agreed by and between City and Consultant:
Section 1: Section 3(c) of the Agreement is hereby amended to read as
follows:
"(c) City agrees to compensate Consultant, and Consultant agrees to accept in
full satisfaction for the services provided for hereunder, fees on a time and
material basis at the rates set forth in the original Consulting Services Agreement
as shown in Exhibit "A" attached hereto, but in no event to exceed TWO
HUNDRED THOUSAND DOLLARS ($200,000.00) which fees include all labor,
materials, printing and other costs incurred in connection with the project."
Section 2:
Each party to this Amendment No. 1 acknowledges that no representation by any
party, which is not embodied herein, or any other agreement, statement, or
promise not contained in this Amendment No. 1 shall be valid and binding. Any
modification of this Amendment No. 1 shall be effective only if it is in writing
signed by the parties.
Section 3:
All other terms and conditions of the Agreement shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment
No. 1 as of the day and year first set forth above:
Consultant: City of Diamond Bar
Lilley Planning Group
Mayor
Approved As To Form: Attest:
City Attorney
4
City Clerk
, 7 PLANNING GROUP
Schedule of Fees
Consulting Services
The Lilley Planning Group will perform consulting services at the following hourly rates:
Principal
$130.00
Senior Project Manager $110.00
Senior Planner $95.00
Associate Planner $85.00
Assistant Planner
Administrative Management
Administrative Support
CITY COUNCIL
Agenda # 6.7
Meeting Date: December 2, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
1
VIA: James DeStefano, City Mana r
TITLE: EXONERATE SURETY BOND NC . 6341975 POSTED BY TARGET
CORPORATION d/b/a TARGET STORES FOR PARCEL 1 OF PARCEL
MAP 14819 (TARGET STORE LOCATION) TO COMPLETE STREET,
DRAINAGE, EROSION CONTROL, LANDSCAPE AND IRRIGATION,
SEWER, NON -DISTRICT WATER AND GRADING IMPROVEMENTS.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
This action has no financial impact on the City.
BACKGROUND:
In accordance with Section 66462 of the Subdivision Map Act, the City entered into
agreement with the subdivider, Target Corporation d/b/a Target Stores, to complete
various improvements for Parcel 1 of Parcel Map 14819. The subdivider guaranteed
faithful performance of said agreement by posting with the City a surety bond for
grading, erosion control, drainage improvements, street improvements, sewer
improvements, non -district water, landscape and irrigation. On June 5, 2007 Council
approved the reduction of the bond from $2,026,618.83 to $506,654.71 (Surety Bond
No. 6341975). The remaining amount was held to complete all final improvements on
site and to monitor the landscaping. Staff has confirmed that all improvements have
been completed and are acceptable to the City.
DISCUSSION:
Upon receiving written request from Target Corporation d/b/a Target Stores on
November 24, 2008, the Planning and Building & Safety Divisions as well as Public
Works Department have verified that completion of all conditions for the project have
been met. As -built plans are on file with the City. Final grading certifications are also
on file with the City.
The remaining outstanding condition of approval for the project was the construction of
two manholes along the storm drain under Golden Springs Drive. These manholes have
been constructed and the City is awaiting the final transfer of the line to the Los Angeles
County Flood Control District for maintenance. The storm drain improvements of Parcel
1 of Parcel Map 14819 (Target) as well as Tract 62482 (Brookfield Homes) tie into PD
1747. A separate bond remains in place specific for PD 1747 while the City awaits
approval by the County for the manhole transfer.
The following surety bond is recommended for exoneration:
Surety Bond No. 6341975 in the amount of $506,654.71
PREPARED BY:
Kimberly Molina, Associate Engineer Date Prepared: November 24, 2008
REVIEWED BY:
David G. Iflu, irector of Public Works
LETTER OF REQUEST, November 24, 2008
TARGET
Jeffrey Seba
Target Corp.
50S 101h St Suite 400, TP3-0720
Minneapolis, MN 55403
24 November 2008
Kimberly Molina
P.E. Associate Engineer
City of Diamond Bar
Dcar Kimberly,
I am following up on the bond release for the T-2179 Diamond Bar Target store.
The bond #6341975 in the amount of $506,654.71 for street improvements remains from
the original bond amount of $2,026,618,83. The work has been completed per the bond
including landscaping work as requested by the City.
We are requesting the release of the surety bond detailed above. Please send a release
letter and the original bond to Carla LaVere at the following address:
• 1000 Nicollet Mall, TPN -1300 - Minneapolis, MN 55403
Please let me know if you have any questions or require additional information to process
this request.
Thank you,
ecy
Sr. Project Lead
612.761.1317
50 S 10th Street Suite 400, Minneapolis. MN 55403
CITY COUNCIL
Agenda # 6. 8
Meeting Date: December 2, 2008
AGENDA REPORT
TO: Honorable Mayor and Members f t e City Council
VIA: James DeStefano, City Mana er
TITLE: APPROVE THE MEMORANDUM OF UNDERSTANDING WITH LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
TO SECURE $2,294,000 IN GRANT FUNDS FOR THE STATE ROUTE
60/LEMON AVENUE PARTIAL INTERCHANGE PROJECT.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
No financial impact.
DISCUSSION:
In October 2007, as part of the 2007 Call for Projects, the City of Diamond Bar received
notice that the Metropolitan Transportation Authority (Metro) approved our grant fund
request for the State Route 60/1-emon Avenue Partial Interchange Project in the amount of
$2,294,000. Metro is funding this amount through Proposition C local sales tax dollars. In
accordance with Metro's Timely Use of Funds Policy, the City of Diamond Bar is required to
execute a Memorandum of Understanding (MOU) with Metro before December 31, 2008 to
secure this funding for the subject project. The attached MOU establishes funding and
reimbursement guidelines in addition to a baseline project implementation schedule.
Currently, the project is in the Project Assessment/Environmental Document (PA/ED) phase
which is expected to reach completion by the end of the year. This phase identifies a select
number of alternatives and evaluates the environmental impact of each of these
alternatives. Staff has concurrently initiated an economic impact study to assess the
potential economic impacts of the various configurations being proposed for the new
interchange. This study is nearing completion and will need to be considered along with the
potential impacts of Industry's proposed NFL Stadium before staff will be able to present
any recommended project options to the Council.
PREPARED BY:
Rick Yee, Senior Civil Engineer
REVII D BY:
Da'Gd G, iu, Director of Public Works
Attachment: Memorandum of Understanding
Date Prepared: November 24, 2008
TIP#: LAOD399
PPNO: 2975
CALL FOR PROJECTS
PROPOSITION C
MEMORANDUM OF UNDERSTANDING
CFP# F1121
MOU.P000F 1121
This Memorandum of Understanding ("MOU') is dated for reference purposes only
December 1, 2008, and is by and between the Los Angeles County Metropolitan
Transportation Authority ("LACMTA") and City of Diamond Bar ("Grantee") for State Route
60/1-emon Ave Partial Interchange (On & Off -Ramps) Construction - LACMTA Call for Projects
ID# F1121 and TIP# LAOD399 (the "Project").
WHEREAS, as part of the 2007 Call for Projects, the LACMTA Board of Directors, at its meeting
on September 27, 2007, authorized a grant to Grantee, subject to the terms and conditions
contained in this MOU.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this MOU consist of the following and each is incorporated by
reference herein as if fully set forth herein:
11 . Part I - Specific Terms of the MOU
2. Part II - General Terms of the MOU
-3. Attachment A - Project Funding
it. Attachment B - Financial Plan
>. Attachment C - Scope of Work
6. Attachment D - Reporting and Expenditure Guidelines
7. Attachment D1 - Quarterly Progress/Expenditure Report
8. Attachment E - Transportation Improvement Program (TIP) Sheet
9. Attachment F - Special Grant Conditions
10. Any other attachments or documents referenced in the above documents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terms of the MOU and any attachments and the Specific Terms of the MOU shall prevail over
the General Terms of the MOU.
Rev: 08.06.08 1 MOU Local Agreement Prop C
TIP#: LAOD399
PPNO: 2975
CFP# F1121
MOU.P000F1121
IN WITNESS WHEREOF, the parties have caused this MOU to be executed by their duly
authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
By:
Roger Snoble
Chief Executive Officer
APPROVED AS TO FORM:
Raymond G. Fortner, Jr.
County Counsel
By:
Deputy
GRANTEE:
CITY OF DIAMOND BAR
By:
Jack Tanaka
Mayor
APPROVED AS TO FORM:
City Attorney
Rev: 08.06.08
Date:
Date:
Date:
MOU Local Agreement Prop C
TIP#: LAOD399 CFP# F1121
PPNO: 2975 MOU.P000F1121
PART I
SPECIFIC TERMS OF THE MOU
1. Title of the Project (the "Project"): State Route 60/Lemon Avenue Partial Interchange
(On & Off -Ramps) Construction. LACMTA Call for Projects IN F1121, TIP # LAOD399.
2. To the extent the Funds are available, LACMTA shall make to Grantee a one-time grant
of the Proposition C 25% funds in the amount of $2,294,000 (the "Funds'l for the Project.
LACMTA Board of Directors' action of September 27, 2007, granted the Funds to Grantee for
the Project. The Funds are programmed over two years, Fiscal Years (FY) 2008-09 and 2009-
10. LACMTA Board of Directors' action approved Funds for FY 2008-09 only in the amount of
$1,130,000. LACMTA Board of Directors' action will be required annually to approve Funds
for each subsequent Fiscal Year prior to those Funds being allocated to Grantee.
3. This one time grant shall be paid on a reimbursement basis. Grantee must provide
the appropriate supporting documentation with the Quarterly Progress/Expenditure Report.
Grantee Funding Commitment must be spent in the appropriate proportion to the Funds
with each quarter's expenditures. LACMTA will withhold five percent (5%) of eligible
expenditures per invoice as retainage pending an audit of expenditures and completion of
scope of work.
4 The "Project Funding" documents all sources of funds programmed for the Project as
approved by LACMTA and is attached as Attachment A. The Project Funding includes the
total programmed budget for the Project, including the Funds programmed by LACMTA and
the Grantee Funding Commitment (local match). The Project Funding also includes the
fiscal years in which all the funds for the Project are programmed.
5. The "Financial Plan" documents the proposed cash flow for the Project and is
attached to this MOU as Attachment B. The Financial Plan is the entire financial plan for the
Project, and shows the total sources of funds programmed to the Project, including Grantee
Funding Commitment as well as the fiscal year and quarter the funds will be expended. The
Financial Plan should not show the expenditure of any Funds beyond the lapse date of the
last year of funding. If Attachment B is inconsistent with the lapsing date, the lapsing date
shall prevail and the Funds shall lapse on the lapse date regardless of what is set forth in
Attachment B.
6. Grantee shall complete the Project as described in the "Scope of Work." The Scope of
Work for the Project is attached to this MOU as Attachment C. The Scope of Work includes a
description of the Project, a detailed description of the work to be completed by Grantee
including, without limitation, Project milestones consistent with the lapsing policy, and a set
schedule. Work shall be delivered in accordance with that schedule unless otherwise agreed
to by the parties in writing. If a Grantee is consistently behind schedule in meeting
milestones or in delivering the Project, then LACMTA will have the option to terminate this
MOU for default as described in Part II, Section 9. Any changes in the Scope of Work must
be made by amendment.
Rev: 08.06.08 3 MOU Local Agreement Prop C
TIP#: LAOD399 CFP# F1121
PPNO: 2,975 MOU.P000F1121
7. The "FTIP PROJECT REPORT (PDF)" is attached as Attachment E and is required to
ensure that the Project is programmed correctly in the most up-to-date TIP document. The
FTIP PROJECT REPORT (PDF) can be found in ProgamMetro (The Los Angeles Transportation
Improvement Program (TIP) database) under the reports section at
http://program.metro.net. All projects that receive funding through the LACMTA Call For
Projects must be programmed into the TIP as the TIP includes locally funded regionally
significant projects for information and air quality modeling purposes. Grantee shall review
the Project in ProgramMetro each year and update or correct projects as necessary during a
scheduled TIP amendment or adoption. Grantee will be notified of amendments and
adoptions to the TIP via e-mail. Changes to the TIP through ProgramMetro should be made
as soon as possible after Grantee is aware of any changes to the Project, but no later than
October 1 of the year the change or update is made. Should Grantee fail to meet this date, it
may affect Grantee's ability to access funding, delay the Project and may ultimately result in
the Funds being lapsed.
8. No changes to the (i) grant amount, (ii) Project Funding, (iii) the Scope of Work, or (iv)
the lapse date of the Funds shall be allowed without a written amendment to this MOU,
approved and signed by the LACMTA Chief Executive Officer or his/her designee and
Grantee. Modifications that do not materially affect the terms of this MOU, such as
redistributing Funds among existing budget line items or non -material schedule changes
must be formally requested by Grantee and approved by LACMTA in writing. Non -material
changes are those changes, which do not affect the grant amount, Project Funding, Financial
Plan, the Scope of Work, including schedule, or the lapse date of the Funds.
9. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Benkin Jong, iongb@Metro.net, Mail Stop 99-22-8
Phone: (213) 922-3053
11. Grantee's Address:
City of Diamond Bar
Department of Public Works
21825 East Copley Drive
Diamond Bar, CA 91765
Attention: David G. Liu, david.liu@ci.diamond-bar.ca.us
Phone: (909) 839-7040
11. MAINTENANCE OF EFFORT -- MOE
On September 26, 2002, the LACMTA Board of Directors required that prior to
receiving Proposition C 10% or 25% grant funds through the Call for Projects, Grantee
must meet a Maintenance of Effort (MOE) requirement consistent with the State of
California's MOE as determined by the State Controller's office. With regard to enforcing
the MOE, LACMTA will follow the State of California's MOE requirement, including, without
limitation, suspension and re -implementation.
Rev: 08.06.08 4 MOU Local Agreement Prop C
TIP#: LAOD399
PPNO: 2975
PART II
GENERAL TERMS OF THE MOU
TERM:
CFP# F1121
MOU.P000F1121
1.1 The term of this MOU shall commence on the date this MOU is fully
executed and, shall terminate upon the occurrence of all of the following, unless terminated
earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all
LACMTA audit and reporting requirements have been satisfied; and (iii) the final
disbursement of the Funds has been made to Grantee. All eligible Project expenses as
defined in the Reporting and Expenditure Guidelines (Attachment D), incurred after the
MOU is executed shall be reimbursed in accordance with the terms and conditions of this
MOU unless otherwise agreed to by the parties in writing.
1.2 Should LACMTA determine there are insufficient Funds
available for the Project, LACMTA may terminate this MOU by giving written
notice to Grantee at least thirty (30) days in advance of the effective date of such
termination. If this MOU is terminated pursuant to this section, LACMTA will not
reimburse Grantee any costs incurred after the termination date, except those
necessary to return any facilities modified by the Project's construction to a safe
state. LACMTA's share of these costs will be consistent with the established
funding percentages outlined in the MOU.
2. INVOICE BY GRANTEE: Unless otherwise stated in this MOU, the Quarterly
Progress/Expenditure Report, with supporting documentation of expenses and Project
progress as described in Part II, Sections 5.1 of this MOU, and other documents as required,
shall satisfy LACMTA invoicing requirements.
Send invoice with supporting documentation to:
Los .Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
Re: LACMTA Project ID# F1121 and MOU# MOU.P000F1121; LACMTA PROJECT
MANAGER BENKIN JONG; MAIL STOP 99-22-8
3. USE OF FUNDS:
3.1 Grantee shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and
the most recently adopted LACMTA Proposition C Guidelines for the type of Proposition C
funds granted by LACMTA hereunder (the "Guidelines").
3.2 Attachment C shall constitute the agreed upon Scope of Work
between LACMTA and Grantee for the Project. The Funds, as granted under this MOU, can
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only be used towards the completion of the Scope of Work originally adopted by the
LACMTA Board of Directors and detailed in Attachment C.
3.3 Grantee shall not use the Funds to substitute for any other funds or
projects not specified in this MOU. Further, Grantee shall not use the Funds for any expenses
or activities above and beyond the approved Scope of Work (Attachment C) without an
amendment to the MOU approved and signed by the LACMTA Chief Executive Officer or his
designee.
3.4 Grantee must use the Funds in the most cost-effective manner. If
Grantee intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with Grantee's
contracting procedures and consistent with State law. Grantee will also use the Funds in
the most cost-effective manner when the Funds are used to pay "in-house" staff time.
Grantee staff or consultant with project oversight roles can not award work to companies
in which they have a financial or personal interest. This effective use of funds provision will
be verified by LACMTA through on-going Project monitoring and through any LACMTA
interim and final audits.
3.5 If Grantee desires to use the Funds to purchase/lease equipment (i.e.,
vehicles, computers, etc.) necessary to perform or provide the services disclosed in the
Scope of Work, Grantee must obtain LACMTA's written consent prior to purchasing/leasing
specific equipment. Equipment purchased/leased without such prior written consent shall
be deemed an unallowable expenditure of the Funds. If a facility, equipment (such as
computer hardware or software), vehicle or property, purchased or leased using the Funds,
ceases to be used for the proper use as originally stated in the Scope of Work, or the Project
is discontinued, any Funds expended for that purpose must be returned to LACMTA as
follows: Grantee will be required to repay the Funds in proportion to the useful life
remaining in accordance with the Guidelines and in an equal proportion of the grant to
Grantee Funding Commitment ratio.
4. DISBURSEMENT OF FUNDS: Disbursements shall be based on a
reimbursement basis in accordance with the Quarterly Progress/Expenditure Report.
LACMTA will make all disbursements electronically unless an exception is requested in
writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to
Grantee. All Grantees must complete the ACH form. ACH Request Forms can be found at
www.metro.net/callforprojects. Grantee must provide detailed supporting documentation
with its Quarterly Progress/Expenditure Report. Grantee Funding Commitment must be
spent in direct proportion to the Funds with each quarter's payment.
REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS:
5.1 Grantee shall submit the Quarterly Progress/Expenditure Report
(Attachment D1) within 60 days after the close of each quarter on the last day of the months
November, February, May and August. Should Grantee fail to submit such reports within 10
days of the due date and/or submit incomplete reports, LACMTA will not reimburse Grantee
until the completed required reports are received, reviewed, approved. The Quarterly
Progress/Expenditure Report shall include all appropriate documentation (such as
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contractor invoices, timesheets, receipts, etc.). All supporting documents must include a
clear justification and explanation of their relevance to the Project. If no activity has
occurred during a particular quarter, Grantee will still be required to submit the Quarterly
Progress/Expenditure Report indicating no dollars were expended that quarter. If a request
for reimbursement exceeds $500,000 in a single month, then Grantee can submit such an
invoice once per month with supporting documentation.
5.2 LACMTA, and/or its designee, shall have the right to conduct audits of
the Project, as deemed appropriate, such as financial and compliance audits; interim audits;
pre -award audits, performance audits and final audits. LACMTA will commence a final audit
within six months of receipt of acceptable final invoice, provided the Project is ready for
final audit (meaning all costs and charges have been paid by Grantee and invoiced to
LACMTA, and such costs, charges and invoices are properly documented and summarized
in the accounting records to enable an audit without further explanation or summarization
including actual indirect rates for the period covered by the MOU period under review).
Grantee agrees to establish and maintain proper accounting procedures and cash
management records and documents in accordance with Generally Accepted Accounting
Principles (GAAP). Grantee shall reimburse LACMTA for any expenditure not in compliance
with the Scope of Work and/or not in compliance with other terms and conditions as defined
by this MOU and the Guidelines. Grantee's expenditures submitted to LACMTA for this
project shall be in compliance with Federal Acquisition Regulations, Subpart 31 (FAR). The
findings of the LACMTA audit are final. When LACMTA audit findings require Grantee to
return monies to LACMTA, Grantee agrees to return the monies within thirty (30) days after
the final audit is sent to Grantee.
5.3 Grantee's records shall include, without limitation, accounting
records, written policies and procedures, contract files, original estimates,
correspondence, change order files (including documentation covering negotiated
settlements), invoices, and any other supporting evidence deemed necessary by LACMTA
to substantiate charges related to the Project (all collectively referred to as "records") shall
be open to inspection and subject to audit and reproduction by LACMTA auditors or
authorized representatives to the extent deemed necessary by LACMTA to adequately
permit evaluation of expended costs. Such records subject to audit shall also include,
without limitation, those records deemed necessary by LACMTA to evaluate and verify,
direct and indirect costs, (including overhead allocations) as they may apply to costs
associated with the Project. These records must be retained by Grantee for three years
following final payment under this Agreement. Payment and Retention amounts shall not
occur until after the LACMTA's final audit is completed.
5.4 Grantee shall cause all contractors to comply with the requirements
of Part II, Section 5, paragraphs 5.2 and 5.3 above. Grantee shall cause all contractors to
cooperate fully in furnishing or in making available to LACMTA all records deemed
necessary by LACMTA auditors or authorized representatives related to the Project.
5.5 LACMTA or any of its duly authorized representatives, upon
reasonable written notice shall be afforded access to all of the records of Grantee and its
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contractors related to the Project, and shall be allowed to interview any employee of
Grantee and its contractors through final payment to the extent reasonably practicable.
5.6 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall have access to the offices of Grantee and its contractors,
shall have access to all necessary records, including reproduction at no charge to LACMTA,
and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the terms and conditions of this MOU.
5.7 In addition to LACMTA's other remedies as provided in this MOU,
LACMTA shall withhold the Funds and/or recommend not to award future Call for Projects
grants to Grantee if the LACMTA audit has determined that Grantee failed to comply with
the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in
accordance with LACMTA audit findings) and/or is severely out of compliance with other
terms and conditions as defined by this MOU and the Guidelines, including the access to
records provisions of Part II, Section 5.
5.8 When business travel associated with the Project requires use of a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as indicated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6. ONE TIME GRANT: This is a one time only grant subject to the terms and
conditions agreed to herein and in the Guidelines. This grant does not imply nor obligate
any future funding commitment on the part of LACMTA.
7. SOURCES AND DISPOSITION OF FUNDS:
7.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA
Board of Directors. If such Funds are not made available for the Project, this MOU
shall be void and have no further force and effect, and LACMTA shall have no
obligation to provide the Funds for the Project, unless otherwise agreed to in
writing by LACMTA.
7.2 Grantee shall fully fund and contribute the Grantee Funding
Commitment, as identified in the Project Funding (Attachment A), towards the cost of the
Project. If the Funds identified in Attachment A are insufficient to complete the Project,
Grantee agrees to secure and provide such additional non-LACMTA programmed funds
necessary to complete the Project.
7.3 Grantee shall be responsible for any and all cost overruns for the
Project.
7.4 Grantee shall be eligible for the Funds up to the grant amount
specified in Part I, Section 2 of this MOU subject to the terms and conditions contained
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herein and in the Guidelines. Any Funds expended by Grantee prior to the execution of
this MOU (prior to the LACMTA Chief Executive Officer's signature) shall not be
reimbursed nor shall they be credited toward the Grantee Funding Commitment
requirement, without the prior written consent of LACMTA. Grantee Funding
Commitment dollars expended prior to the year the Funds are awarded shall be spent
at Grantee's own risk.
7.5 If Grantee receives outside funding for the Project in addition to the
Funds identified in the Project Funding at the time this grant was awarded, this MOU shall
be amended to reflect such additional funding. If, at the time of final voucher, funding for
the Project (including the Funds, Grantee Funding Commitment, and any additional
funding) exceeds the actual Project costs, then the cost savings shall be applied in the same
proportion as the sources of funds from each party to this MOU as specified in the Project
Funding and both the Funds and Grantee Funding Commitment required for the Project
shall be reduced accordingly.
8. 'TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS:
8.1 Grantee must demonstrate timely use of the Funds by:
(i) executing this MOU within ninety (90) days of receiving formal
transmittal of the MOU from LACMTA, or by December 31 of the
first Fiscal Year in which the Funds are programmed, whichever
date is later; and
(ii) meeting the Project milestones due dates as agreed upon by
the LACMTA and Grantee in Attachment C (Scope of Work) of
this MOU. Contracts for construction or capital purchase shall
be executed within nine (9) months from the date of
completion of design. Project design (preliminary engineering)
must begin within six (6) months from the identified milestone
start date. Funds programmed by LACMTA for Project
development or right-of-way costs must be expended by the
end of the second fiscal year following the year the Funds were
first programmed; and
(iii) submitting the Quarterly Progress/Expenditure Report as
described in Part II, Section 5.1 of this MOU; and
(iv) expending the Funds granted under this MOU for allowable
costs within 36 months from July 1 of the Fiscal Year in which
the Funds are programmed, unless otherwise stated in this
MOU. All Funds programmed for are subject to lapse by June
30, 2011. All Funds programmed for FY 2009-10 are subject to
lapse by June 30, 2012.
If Grantee fails to meet any of the above conditions, the Project shall be
considered lapsed and will be submitted to the LACMTA Board of Directors for deobligation.
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Expenses that are not invoiced within 60 days after the lapsing date are not eligible
for reimbursement.
8.2 In the event that the timely use of the Funds is not demonstrated as
described in Part II, Section 8.1 of this MOU, the Project will be reevaluated by LACMTA as
part of its annual Call for Projects Recertification/Deobligation process and the Funds may be
deobligated and reprogrammed to another project by the LACMTA Board of Directors. If
Grantee does not complete one element of the Project, as described in the TIP Sheet, due to
all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at
LACMTA's sole discretion. In the event that all the Funds are reprogrammed, this MOU shall
automatically terminate.
9. DEFAULT: A Default under this MOU is defined as anyone or more of the
following: (i) Grantee fails to comply with the terms and conditions contained herein or in
the Guidelines; or (ii) Grantee fails to perform satisfactorily or makes a material change, as
determined by LACMTA at its sole discretion, to the Financial Plan, the Scope of Work, or the
Project Funding without LACMTA's prior written consent or approval as provided herein.
10. REMEDIES:
10.1 In the event of a Default by Grantee, LACMTA shall provide written
notice of such Default to Grantee with a 30 -day period to cure the Default. In the event
Grantee fails to cure the Default, or commit to cure the Default and commence the same
within such 30 -day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this MOU; (ii) LACMTA may make no further
disbursements of Funds to Grantee; and/or (iii) LACMTA may recover from Grantee any
Funds disbursed to Grantee as allowed by law or in equity.
10.2 Effective upon receipt of written notice of termination from LACMTA,
Grantee shall not undertake any new work or obligation with respect to this MOU unless so
directed by LACMTA in writing. Any Funds expended after termination shall be the sole
responsibility of Grantee.
10.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
11. COMMUNICATIONS:
11.1 Grantee shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Project. Grantee shall ensure that at a
minimum, all Communications Materials shall include (i) the phrase "This project was
partially funded by LACMTA" or alternative acceptable minimum language; and (ii) the
Metro logo, with the exception of press releases, which do not require a Metro logo.
11.2 If Grantee produces any Communication Materials that do not
contain the information set forth in Section 11.1 above, Grantee must provide an
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opportunity for prior review and written comment by the Chief Communications Officer of
LACMTA or its designee before such materials can be produced. If Grantee does not receive
a response from LACMTA Communications within seven (7) working days from the day of
receipt by LACMTA Communications staff, Grantee may proceed with producing the
Communications Materials as proposed.
11.3 For purposes of this MOU, "Communications Materials" include, but
are not Nimited to, literature, newsletters, publications, websites, advertisements, brochures,
maps, information materials, video, radio and public service announcements, press releases,
press event advisories, and all other related materials.
11.4 For signage on Project structures, facilities, vehicles and construction
sites, Grantee shall use the phrase, "Funded in part by [Metro logo]" or "Your tax dollars at
work [Metro logo]" or alternative acceptable language. Further guidance on
acknowledging LACMTA contribution is provided in the Communications Materials
guidelines available from the LACMTA Communications Division.
11.5 Grantee shall notify the LACMTA Chief Communications Officer or its
designee of all press events related to the Project in such a manner that allows LACMTA to
participate in such events, at LACMTA's sole discretion.
11.6 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines available from the LACMTA
Communications Division.
11.7 Grantee shall ensure that any subcontractor, including, without
limitation, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials will comply with the requirements contained in this Section 11.
12. OTHER TERMS AND CONDITIONS:
12.1 This MOU, along with its Attachments and the Guidelines, constitutes
the entire understanding between the parties, with respect to the subject matter herein. The
MOU shall not be amended, nor any provisions or breach hereof waived, except in writing
signed by the parties who agreed to the original MOU or the same level of authority.
Adoption of revisions or supplements to the Guidelines shall cause such revisions or
supplements to become incorporated automatically into this MOU as though fully set forth
herein.
12.2 If applicable, Grantee is obligated, to continue using the Project
dedicated to the public transportation purposes for which the Project was initially approved.
The Project right-of-way, the Project facilities constructed or reconstructed on the Project
site, and/or Project property purchased excluding construction easements and excess
property (whose proportionate proceeds shall be distributed in an equal proportion of the
grant to Grantee Funding Commitment ratio) shall remain dedicated to public
transportation use in the same proportion and scope and to the same extent as described in
this MOU. Equipment acquired as part of the Project, including office equipment, transit
Rev: 08.06.08 11 MOU Local Agreement Prop C
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vehicles, shall be dedicated to that use for their full economic life cycle, including any
extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.
12.3 In the event that there is any legal court (e.g., Superior Court of the
State of California, County of Los Angeles, or the U.S. District Court for the Central District of
California) proceeding between the parties to enforce or interpret this MOU, to protect or
establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs
and expenses, including reasonable attorney's fees.
12.4 Neither LACMTA nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or committed
to be done by Grantee under or in connection with any work performed by and or service
provided by Grantee, its officers, agents, employees, contractors and subcontractors under
this MOU. Grantee shall fully indemnify, defend and hold LACMTA, and its officers, agents
and employees harmless from and against any liability and expenses, including without
limitation, defense costs, any costs or liability on account of bodily injury, death or personal
injury of any person or for damage to or loss of risk of property, any environmental
obligation, any legal fees and any claims for damages of any nature whatsoever arising out
of the Project, including without limitation: (i) misuse of the Funds by Grantee, or its officers,
agents, employees, contractors or subcontractors; (ii) breach of Grantee's obligations under
this MOU; or (iii) any act or omission of Grantee, or its officers, agents, employees, contractors
or subcontractors in the performance of the work or the provision of the services, in
connection with the Project including, without limitation, the Scope of Work, described in
this MOU.
12.5 Neither party hereto shall be considered in default in the performance
of its obligation hereunder to the extent that the performance of any such obligation is
prevented or delayed by unforeseen causes including acts of God, acts of a public enemy,
and government acts beyond the control and without fault or negligence of the affected
party. Each party hereto shall give notice promptly to the other of the nature and extent of
any such circumstances claimed to delay, hinder, or prevent performance of any obligations
under this MOU.
12.6 Grantee shall comply with and insure that work performed under this
MOU is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. Grantee acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or
local laws and regulations, and LACMTA requirements including any amendments thereto.
12.7 Grantee agrees that the applicable requirements of this MOU and the
Guidelines shall be included in every contract entered into by Grantee or its contractors
relating to work performed under this MOU and LACMTA shall have the right to review and
audit such contracts.
Rev: 08.06.08 12 MOU Local Agreement Prop C
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12.8 Grantee shall not assign this MOU, or any part thereof, without prior
approval of the LACMTA Chief Executive Officer or his designee, and any assignment without
said consent shall be void and unenforceable.
12.9 This MOU shall be governed by California law. If any provision of this
MOU is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remaining provisions shall nevertheless continue in full force without being impaired or
invalidated in any way.
12.10 The covenants and agreements of this MOU shall inure to the benefit
of, and .shall be binding upon, each of the parties and their respective successors and
assigns.
12.11 If any software/Intelligent Transportation Systems ("ITS") is developed
with the Funds and if Grantee ceases to use the software/ITS for public purposes or Grantee
sells, conveys, licenses or otherwise transfers the software/ITS, LACMTA shall be entitled to a
refund or credit, at LACMTA's sole option, equivalent to the amount of the Funds spent
developing the software/ITS. Such refund or credit shall not be required, subject to LACMTA
approval of the intended use, if Grantee reinvests the proceeds of such sale, conveyance,
license or transfer into the Project to offset operating or systems management costs.
12.12 Implementation of any ITS project shall be consistent with the
Regional ITS Architecture. ITS projects must comply with the LACMTA Countywide ITS
Policy and Procedures adopted by the LACMTA Board of Directors including the submittal
of a completed, signed self -certification form in the form of Attachment F-1.
12.13 If any parking facilities are designed and/or constructed using the
Funds, Grantee shall coordinate with LACMTA parking program staff (see METRO.net for staff
listing) in the planning, design and management of the facility and shall ensure that its
implementation is consistent with the LACMTA adopted parking policy.
12.14 Grantee will advise LACMTA prior to any key Project staffing changes.
12.15 Notice will be given to the parties at the address specified in Part I,
unless otherwise notified in writing of change of address.
12.16 Grantee in the performance of the work described in this MOU is not a
contractor nor an agent or employee of LACMTA. Grantee attests to no organizational or
personal conflicts of interest and agrees to notify LACMTA immediately in the event that a
conflict, or the appearance thereof, arises. Grantee shall not represent itself as an agent or
employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise.
Rev: 08.06.08 13 MOU Local Agreement Prop C
ATTACHMENT A -PROJECT FUNDING
CFP# F1121 MOU.P000F1121
TIP#: LAOD399 LOCAL SALES TAX PROP C - GRANT AGREEMENT PPNO: 2975
PROJECT TITLE State Route 60/Lemon Avenue Partial Interchange (On & Off -Ramps) Construction
GRANTEE/ PROJECT SPONSOR: City of Diamond Bar
($ in Actual Dollars)
(LACMTA Programmed Funding and Sponsors Match Only)
LACMTA PROGRAMMED FUNDING:
SELECT:
Proposition C 5%
Proposition C 10%
Proposition C 25%
11130,000 1,164,000
2294000
16.3%
Proposition C 40%
GRANTEE/SPONSOR MATCH:
Grantee Funding Commitment (specify type)
(Writespecific type of funding match
LACMTA SUBTOTAL
ttt
SELECT:
Cityof Industry Funds
1,800,000
1 800,000
12.8%
Prop A or C Local Return
Highway Safety Improvement (HSIP)
400,000
400,000
2.8%
Federal Dema SAFETEA-LU
9,600,000
9 600 000
68.1%
PROJECT•• •- MATCH SUBTOTAL11,800
,000
TOTAL PROGRAMMED FUNDING
$1,130,000
$12,964,000
$14,094,000
100.01
14,094,000
Rev: 08.06.08 MOU Attachment A
CFP# F1121 ATTACHMENT B FINANCIAL PLAN (CASH FLOW) M0U.P000F1121
TIP#: LAOD399
PPNO: 2975
LOCAL SALES TAX PROP C - AGREEMENT
PROJECT TITLE: State Route - 60/Lemon Avenue Partial Interchange (On & Off -Ramps) Construction
Project Sponsor: City of Diamond Bar
PROGRAMMEDFUNDS
FY2010 -11
J/A/S O/N/D J/F/M AIM/J
QTR1 QTR2 QTR3 QTR4
FY2011-12
J/A/S O/N/D J/F/M A/MIJ TOTAL % OF
QTR1 QTR2 QTR3 QTR4 BUDGET BUDGET
Construction Capital
Metro Proposition C 25%
$383,715
$383,715
$383,715
$383,715
$127,905
$127,905
$127,905
$127,905
$2,046,480
15.7828%
City of Industry Funds
$337,500
$337,500
$337,500
$337,500
$112,500
$112,500
$112,500
$112,500
$1,800,000
13.8819%
DEMOSTL-Demo- SAFETEA-LU
$1,635,000
$1,635,000
$1,635,000
$1,635,000
$545,000
$545,000
$545,000
$545,000
$8,720,000
67.2503%
Highway Safety Impr. Pro (HSIP)
$75,000
$75,000
$75,000
$75,000
$25,000
$25,000
$25,000
$25,000
$400,000
3.0849%
Subtotal
$2,431,215
$2,431,215
$2,431,215 1
$2,431,215
$810,4051
$810,405 1
$810,405
$810,405
$12,966,480
100.0000%
Construction Engineering
Metro Proposition C 25%
$46,410
$46,410
$46,410
$46,410
$15,470
$15,470
$15,470
$15,470
$247,520
21.9526%
DEMOSTL -Demo- SAFETEA-LU
$165,000
$165,000
$165,000
$165,000
$55,000.00
$55,000.00
$55,000.00
$55,000.00
$880,000
78.0474%
Subtotal
$211,410
$211,410
$211,410
$211,4101
$70,470
$70,470
$70,470
$70,470
$1,127,520
100.0000%
TOTAL CAPITAL & ENGR BUDGET
$2,642,625
$2,642,625
$2,642,625
$2,642,625
$880,875
$880,875
$880,875
$880,875
$14,094,000
100.0000%
TIP#: LAOD399 CFP# F1121
PPNO: 2975 MOU.P000F1121
ATTACHMENT C
SCOPE OF WORK
State Route 60/Lemon Avenue Partial Interchange (On & Off —Ramps) Construction
Overview
The Cities of Diamond Bar and Industry, in cooperation with the California Department of
Transportation (Caltrans) propose to construct a new partial interchange on State Route 60 (SR -
60) at Lemon Avenue, Post Mile (PM) R21.5/R23.0 (kilometer post [KP] 34.6 to KP 37.0). The
proposed project would improve traffic operations by providing direct access to SR -60 from the
surrounding urbanized and largely built -out areas in the Cities of Diamond Bar and Industry at
the new Lemon Avenue interchange. As proposed, two of the project Build Alternatives will
require the permanent acquisition of additional right-of-way (ROW).
Background of the Project
In early 2002, Caltrans began preparation of the Project Study Report/Project Development
Support (PSR/PDS) as requested by the local agencies (Cities of Industry and Diamond Bar).
The PSR/PDS was completed and approved in February 2003. In 2004, the Cities of Industry and
Diamond Bar decided to move forward with the project.
The PSR/PDS identified and evaluated alternatives for the SR-60/Lemon Avenue Partial
Interchange. Two alternatives evaluated in the PSR/PDS were advanced for evaluation in the
Draft Project Report (DPR). After approval of the PSR/PDS, the Cities of Industry and Diamond
Bar, and their engineering consultant developed two additional build alternatives (Alternatives 4
and 5) to be considered in the PA/ED phase and the DPR.
Project Schedule
Currently, the project team is in the process of finalizing the Project Report and Environmental
Document (PA/ED) with an anticipated completion in December 2008. The milestones for other
phases of the project are as follows:
Milestone
Completion Date
Complete PANED
December 2008
Complete PS&E
June 2010
R/W Certification
October 2010
Ready to List
December 2010
Construction Completion
November 2012
Project Budget
Rev: 01. 16.08 1 MOU 08 Attachment C
TIP#: LAOD399 CFP# F1121
PPNO: 2975 MOU.P000FI 121
This MOU covers only the construction capital and construction engineering components of the
Project. The construction capital and construction engineering components are currently
estimated to be $14,094,000.
The preliminary engineering, environmental documentation, final design and right-of-way
capital and support components of the project have been will be funded entirely by the City of
Industry"s contributions toward this project and are not a part of this MOU. In a letter
agreement dated June 9, 2004 between the Cities of Industry and Diamond Bar, the Industry
Urban Development Agency agreed to fund the Project Approval/Environmental Documentation
(PA/ED), and Plans, Specifications & Estimate (PS&E) phases of the project. In January 2007,
the City of Industry set a cap of $4.9 million for its contribution for the development of the
project.
In 2005, Congress approved the Safe, Accountable, Flexible, Efficient Transportation Equity
Act -A Legacy for Users (SAFETEA-LU) program and earmarked $9.6 million for the proposed
SR-60/Lemon Avenue Interchange Project.
As part of the 2007 Call for Projects, on September 27, 2007, the Los Angeles County
Metropolitan Transportation Authority (LACMTA) Board of Directors approved $2,294,000 of
the proposition C-25% funds to the Project
In February 2008, the City of Diamond Bar submitted an application for the Highway Safety
Improvement Program (HSIP) funds to Caltrans. In June 2008, Caltrans approved $ 400,000 in
Federal HSIP funds for the required improvements on Golden Springs Drive portion of the
project.
The City of Diamond Bar recognizes that LACMTA's reimbursements will depend on the actual
amount of the construction capital and construction engineering contracts. The contribution by
Metro will also be calculated based on the construction and construction engineering capital
component of the Project. However, since local funds are being used to fund the other project
components, the entire $2,294,000 in Proposition C is available for the two construction
components should at least $14,094,000 be expended on the entire Project.
Rev: 01. '16.08 2 MOU 08 Attachment C
MOU ATTACHMENT D
REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
Quarterly Progress/Expenditure Report (Attachment D1) is required for all projects. The
Grantee shall be subject to and comply with all applicable requirements of the funding
agency regarding project -reporting requirements. In addition, Grantee will submit a
quarterly report to the LACMTA at P.O. Box 512296, Los Angeles, CA 90051-
0296. Please note that letters or other forms of documentation may not be substituted
for this form.
The Quarterly Progress/Expenditure Report covers all activities related to the project
and lists all costs incurred. It is essential that Grantee provide complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a clear explanation of the purpose and relevance of each expense
to the project. Expenses must reflect the proportionate share of local match, including
in-kind, charged to the grant.
In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
• Grantees are required to track and report on the project schedule. LACMTA will
monitor the timely use of funds and delivery of projects. Project delay, if any, must be
reported each quarter. Projects not delivered in a timely manner will be reevaluated by
LACMTA as part of the annual Call for Projects Recertification process and the Funds
may be deobligated and reprogrammed by the LACMTA Board.
• The Quarterly Progress/Expenditure Report is due to the LACMTA as soon as possible
after the close of each quarter, but no later than the following dates for each fiscal year:
Quarter
Report Due Date
July -September November 30
October - December February 28
January - March May 31
April -June August 31
Upon completion of the Project a final report that includes project's final evaluation must
be submitted.
Rev: 08.06.08 1 MOU Local Attachment D
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope -of -Work (MOU
Attachment C), is considered ineligible and will not be reimbursed by the LACMTA
unless prior written authorization has been granted by the LACMTA Chief
Executive Officer or his designee.
• Any expense charged to the grant or local match, including in-kind, must be clearly and
directly related to the project.
• Any activity or expense charged as local match cannot be applied to any other
LACMTA-funded or non-LACMTA-funded projects; activities or expenses related to a
previously funded project cannot be used as local match for the current project.
• Administrative cost is the ongoing expense incurred by the Grantee for the duration of
the project and for the direct benefit of the project as specified in the Scope -of -Work
(Attachment Q. Examples of administrative costs are personnel, office supplies, and
equipment. As a condition for eligibility, all costs must be necessary for maintaining,
monitoring, coordinating, reporting and budgeting of the project. Additionally,
expenses must be reasonable and appropriate to the activities related to the project.
• LACMTA is not responsible for, and will not reimburse any costs incurred by the Grantee
prior to the execution of the MOU, unless written authorization has been granted
by the LACMTA Chief Executive Officer or her designee.
• The MOU is considered executed when the LACMTA Chief Executive Officer or her
designee signs the document.
DEFINITIONS
• Local Participation: Where local participation consists of "in-kind" contributions rather
than funds, the following contributions may be included:
• Costs incurred by a local jurisdiction to successfully complete the project.
Examples include engineering, design, rights-of-way purchase, and construction
management costs.
• Donations of land, building space, supplies, equipment, loaned equipment, or
loaned building space dedicated to the project.
• Donations of volunteer services dedicated to the project.
• A third -party contribution of services, land, building space, supplies or
equipment dedicated to the project.
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
Rev: 08.06.08 2 MOU Local Attachment D
• Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted
to reflect a "reasonable and customary" level. For detail definition of "reasonable cost",
please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local
Governments; and A-722 Cost Principals for Nonprofit Organizations.
• In -eligible Expenditures: Any activity or expense charged above and beyond the
approved Scope -of -Work is considered in eligible.
Rev: 08.06.08 ; MOU Local Attachment D
LACMTA MOU ATTACHMENT D1
QUARTERLY PROGRESS / EXPENSE REPORT
GRANTEES ARE REQUESTED TO MAIL THIS REPORT TO
P.O. Box #512296, Los Angeles, CA 90051-0296 after the close
of each quarter, but no later than November 30, February 28,
May 31 and August 31. Please note that letters or other forms
of documentation may not be substituted for this form Refer to the
Reporting and Expenditure Guidelines (Attachment D) for further information.
SECTIONQUARTERLY EXPENSE REPORT
CkanteeTo Cempkillie
Invoice #
Invoice Date
MOU#
Quarterly Report #
Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section.
Rev. 08.06.08 1 MOU Attachment D1
LACMTA Grant
S
Local Match (Incl. In
Kind)
$
Local Match
%
Total
$
•
This Quarter Expenditure
Retention Amount
Net Invoice Amount (Less
Retention)
Funds Expended to Date (Include
this Quarter)
Total Project Budget
% of Project Budget Expended
to Date
Balance Remaining
Rev. 08.06.08 1 MOU Attachment D1
SECTION 2: GENERAL INFORMATION
PROJECT TITLE:
MOU #:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year: 7 2004-2DD5
❑ 2005-2006 7]2006-2007
2007-20D8
❑ 2008-2009 2009-2010
Quarter : F--] Q 1: Jul - Sep
Q2: Oct - Dec
F-JQ3: Jan - Mar
Q4: Apr - Jun
DATE SUBMITTED:
LACMTA MODAL CATEGORY:
7 Freeway
7TDM
Transit
Name:
LACMTA Area Team Area Team:
Representative / Project
Mgr. Phone Number:
e-mail:
Contact Name:
Job Title:
Department.
Project Sponsor Contact
I Project Manager City / Agency:
Mailing Address:
Phone Number:
e-mail:
❑ RSTI ❑ Signal Synchronization
Bikeway ❑ Pedestrian
❑ TEA
Rev: 08.06.08 2 MOU Attachment D1
List all deliverables and milestones as stated in the MOU, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL MOU
MILESTONE. START AND END DATES SHOWN IN THE 2 ND AND 3RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the originat MOU Scope of Work, since this will provide the basis for calculating any
project delay. If milestone start and/or end dates change from those stated in the Original MOU Scope of Work, indicate the new dates under Actual Schedule
below and re -calculate the project duration. However. this does not change the original milestones in your MOU. PER YOUR MOU AGREEMENT, ANY CHANGES
TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE
MOU Milestones Original MOU Schedule in Scope of Work Actual Schedule
Start Date End Date Start Date End Date
Total Project Duration (Months)
2. PROJECT COMPLETION 7-1
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one)
�On schedule per original MOU schedule
Between 12-24 months behind original schedule
Less than 12 months behind original schedule
More than 24 months behind original schedule
B. Was the project design started within 6 months of the date originally stated in the MOU?
Yes ❑ No ❑ Not Applicable
C Was a construction contract or capital purchase executed within 9 months after completion of design I specifications?
❑ Yes ❑ No ❑ Not Applicable
Rev: 08.06.08 3 MOU Attachment D1
3. TASKS I MILESTONES
List tasks or milestones accomplished and progress made this quarter.
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same
reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY -
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
Rev 08.06.08 4 MOU Attachment D1
All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other
proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed on page t of this report. All expenses and charges
must be reflective of the approved budget and rates as shown in the MOU Attachment C, Scope of Work. Use additional pages if needed.
Notes:
1 Local match spent in each quarter, must be in the appropriate proportion to LACMTA grant
2. All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the
Itemized Listing (above)
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.
ACH Request Forms can be found at www.metro.net/callforprojects.
Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature
Name Tifle
Rev: 08.06.08 5 MOU Attachment D1
SAN GABR I EL VAL. AREA Fax:213-922-6353 Nov 20 2 ATTACHMENT E
prograiriNletro - Project View
r:F?RO:�EGT'']NEO•.:'.;;; : ',.,;?;:6.i..i:. ...,.;:a,:..;yj..;;!,,., ,:.
V111tWINGAPRGJECT(REAI] ONB;Y MODE)
IF YOU WOULD LIKE TO MAKE CHANGES TO THIS PROJECT; PLEASE P;RQC#ED'THROUCSH AN.AMEN.DMENT..
II - II iAD[Nili._ h.III .I I .L�f
wW... ..,
PROGRAM SOURCE -np PROJECT ID SCAG'MODELING.#
I
:LAOD399 STIP LAOD399 L467
ng -U
t r,.l•
1 LUMP SUM LUMP SUM NAME CONFORMITY CATEGORY
No NON-EXEMPT
PROGRAM /AUTHORIZATION TYPE ID
SCAG RTP PROJECT # I; LAOD399
._..... .............
CAPACITY INC .. RE'GN':51GNiFi:CpNT. MODE NO
NC I
IMPLEMENTING AGENCY _
Los Angeles County MTA 11
-- _........... ... ....
. _
PROJECT MAM-05B PH�� rn EMAIL
Fred Afamolhoda 9095953760 Freda@LAEassociates.
CFP MODE
........ ... ...
Regional Surface Transportation Improvementsi��
PROJECT TITLE
Route 60: Diamond Bar On -Off Ramps at Lemon Ave. on SR 60
PROJECT DE&CR PTL ION -GUIDELINES
Route 60: CONSTRUCTION Off' NSW PARTIAL DIAMOND INTERCHANGE FOR STATE ROUTE 60 (SR -60) AT
LEMON AVE (SAFETEA-LU # 587).
PRIMARY PROGRAM CODE
http'//65.74A34.8$/project_info.asp?project_id=LAA1a399&versilou--3 11/19/2008
SAN GABRIEL +AL. AREA Fax:213-922-6353 Nov 20 2008 16:21 P.02
PrograxnMdr,Q - Project View Page 2 of 3
EMnR0NMi NWALl1
.........
AIR BASIN - MAP FNVIRONMENTAL D(__ gMENT { TE
ENV DOC COMPLETION DA
SCAB � NEGATIVE DECLARATION I 12/31l2446
FST TOTA PROJECT COST
$19,000
FISCAL YEAR FUND TYPE (PROGRAMMED REVENUE SOURCE) - FUND HELP PA&ED/PS&E ROW CON
PROJECT COMPLETION DATE
CURRENT IMPLEMENTATION STATUS
- r
„
I.AST UPDATED
5/24/2007
---- -- _—PAED --
Environmental DocumenUPre-Design Phase (PAED)
1011/2012
3('HEDULED START
MONTH YEAR MONTH
ACTUAL START
E9V9DULE COMPLETION
MONTH—.— YEA
ACTUAL
MONTH
COMPLETION
YEAR
PA&E
_YFAR
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GLY I
MAY 2008
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7Chanjg"e Reason List (Automated)
ti
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( ' LEAD AGENCY CHANGE
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http://65.74.134.88/project iufo.asp?project_id=LAOD399&version=3 11/19/2008
SAN GABRIEL VAL. AREA Fax:213-922-6353 Nov 20 2008 16:21 P.03
programMetro - Project View
Page 3 of 3
U NEW PROJECT ID
L; DESCRIPTION OHANGE
Q LIMIT CHANGE
4A�R 'ATNE DESCRIPTION - LAST UPDATED: 2/6/2008
Carry over project. Implementing .Agency changed from Industry to Diamond Bar since
Diamond Bar will now be the lead agency for this project. PC25 funds assigned through
the CFP #P1121 for Diamond Bar. Project cost increase due to cost increases/overuns
and low orginal project cost estimate. No scope change.
Estimated Total Project cost should match RTP value.
NARRATIVE
Changed Implementing Agency:
- from "Industry, City of" to "Diamond Bar, City of"
Changed CFP Mode:
- from "" to "Regional Surface Transportation Improvements"
Changed Project Title:
- from "CONSTRUCxTXO]N OF NEW PARTIAL DIAMOND INTERCHANGE" to "Route 60: Diamond Par On -
Off Ramps at Lemon Ave. on SR 60"
Change Project Description:
- from OF NEW PARTIAL DIAMOND INTERCHANGE FOR STATE ROUTE 60 ($12-60) AT
LEMON AVE (SAFETEA-LU # 587)."
to "Route 60: CONSTRUCTION OF NEW PARTIAL DIAMOND INTERCHANGE FOR STATE ROUTE 60 (SR -
60) AT LEMON AVE (SAFETEA-LU # 587)."
Changed Federal UZA:
- from "" to "Los Angeles -Long Reach -Santa Ana"
Changed Environmental Document:
- from "CATEGORICALLY EXEMPT" to "NEGATIVE DECLARATION"
Changed Project Completion Date:
- from "06/30/2009" to "6/30/2009"
Increase Funding
DEMOSTL:
�. Aelete funds in 07/08 in ROW for $1,600
► Add funds in 08/09 in ROW for $500
Delete funds in 08/09 in CON for $8,000
► Add funds in 09110 in CON for $9,100
hGENCX:
t Increase funds in 05/06 in ENG from $1,500 to $2,500
CITY:
_ Delete funds in 07/08 in ROW for $400
► Add funds in 08/09 in ROW for $100
+ Increase funds in 09/09 in CON from $2,000 to $2,582
PC25:
'•► Add funds in 08/09 in CON for $1,130
r Add funds in 09/10 in CON for $1,164
Total project cost increased from $13,500 to $17,076
http:/165.74.134.8$/project info.asp?projer-t_id^LAOD399&version=3 11./19/2008
Los Angeles Metropolitan Transportation Authority
200£ Federal Transportation Improvement Program ($000)
L&A bbd'fiad By
PrOW1 rug
CONSTRUCTION OF NEW PARTIAL DIAMOND INTERCHANGE
Prof ec1 DesGrip ion
CONSTRUCTION OF NEW PARTIAL DIAMOND INTERCHANGE FOR STATE ROUTE 60 (SR -60) AT
n tt-TC1l ! I 14 LG?1
��.., .....
_ _. -. - . _. - -- -
Fund
Engfneanng Rlghtaf Way Construction Total
07108
DEMOSTL- Demonstrabon- SAFETEA-LU
$f.340 $1,604
a8-0
DEMOSTL- Demonstration - SAFETEA-LU
se,6Ba 88.006
OSJa6
AGENCY-Aoenw
51.540 51.504
67108
CITY - CKy Funds
$440 $404
68;09
CITY - CVN Funds
_ $2.006 52,004
Change Reason:
p i,mm u,uuu . r - - -I---
Z
O
C
ra
0
N
0
Toles Cost $13,660 0
OD
Wednesday, Nowem>eer 18, 20138
MOU.P000F1121; State Route 60/Lemon Avenue Partial Interchange (On & Off -Ramps)
Construction
ATTACHMENT F
APPRAISAL REPORT RIGHT-OF-WAY (ROW)
SPECIAL GRANT CONDITIONS
1. Grantee shall provide a copy of the Appraisal Report for each Right -of -Way (ROW)
acquisition identified as a capital expense to be used towards their local match
commitment as approved by the Board and as shown in the Project Financial Plan
(Attachment B). The Appraisal Report is what will be used to determine the cost of the
ROW purchase and should contain the appraiser's estimate of the fair market value and
all data and narrative necessary to support the appraiser's conclusions.
Grantee shall conduct an appraisal completed by a person with a Real Estate Appraiser
Certificate and deliver to LACMTA the Appraisal Report prior to initiating the
construction phase as scheduled in the Project Scope of Work (Attachment Q. The
Appraiser shall follow Chapter 7 (Appraisals) of the Caltrans Right -of -Way Manual
(http://www.dot.ca.gov/hq/row/rowman/manual/ch7.pdfl to the extent that it pertains
to the ROW under review.
2. Should the appraised value of the ROW acquisition be less than the committed local
match as approved by the Board, Grantee shall have two (2) options:
a. Provide additional match to maintain the local match commitment to the project as
approved by the Board and as stated in Attachment B; or
b. Downscope the project, in which case LACMTA's financial commitment to the
project will be decreased proportionally to the Grantee's decreased local match
commitment based on the appraised value of the ROW acquisition.
Rev: 04.30.08 1 MOU Attachment F Special ROW Conditions
CITY COUNCIL
Agenda #
6.9
Meeting Date: December 2, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a r
TITLE: Three Year Renewal of Letter of Credit for City of Diamond Bar Public Financing
Authority Variable Rate Lease Revenue Bonds, 2002 Series A
RECOMMENDATION:
Approve
BACKGROUND/DISCUSSION:
In 2002, the City's Public Financing Authority issued variable rate lease revenue bonds in the amount
of $13,755,000. Since these bonds are variable rate bonds, there is a requirement to have a letter of
credit (LOC) to guarantee payment of the bonds. The current letter of credit is due to expire on
December 18, 2008.
In December 2007 the original five year LOC with Union Bank of California (UBOC) expired. At that
time it was decided to renew the LOC for only one year since the City was looking at alternative
financing options. It was found that the current variable rate structure is the best option for the City at
this time. The current LOC expires on December 18, 2008.
This year UBOC has offered to renew the LOC for three more years at a higher rate. According to
the bank the rate has been discounted from the current market rate of 1 % to .85% which is .35%
higher than last year's rate. The increase in the rate is due to the dramatic changes in the financial
and banking environment. There are simply very few banks in a position to provide letters of credit to
meet our needs. This coupled with the fact that the City didn't receive notice of the rate increase until
November 18 staff was unable to find an alternative provider on such short notice.
Another change is a change in the definition of "Draw Rate" in the reimbursement agreement. The
old definition says:
"Draw Rate means a fluctuating interest rate equal to the Reference Rate in effect from time to
time for sixty (60) aggregate days and, thereafter equal to 1 % per annum above the Reference
Rate in effect from time to time"
The new definition changes the "sixty (60) aggregate days" to "thirty (30) aggregate days" and
changes the percentage to 2% from 1 %. This generally would have no effect on the City unless the
City or the City's remarketing agent was unable to meet the debt obligation. The possibility of this
happening is extremely remote.
Staff is recommending that the City renew LOC for the offered three years. If after the first year the
City finds a lower rate the LOC can be cancelled or renegotiated. The early termination clause of the
LOC is currently being updated and will be included within the offer letter. The new offer letter will be
provided to the City Council prior to the start of the City Council meeting.
FINANCIAL IMPACT:
The cost of the Letter of Credit has been raised from 0.50% to 0.85%. The new annual cost is
anticipated to be approximately $108,460 which is $44,660 higher than the previous fiscal year.
Although there is a significant increase in the rate of the Letter of Credit this year, it should be noted
that when the bonds were originally issued in 2002, the rate was 0.85%. The cost of the LOC fees
has been included in the FY08-09 Budget.
PREPARED BY:
Linda Magnuson
REVIEWED BY:
�nh OTas U
Fi6ancd EUrector
Assis ant City f0anager
Attachments: UBOC Letter offering Letter of Credit (to be provided prior to the start of the meeting)
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR RDA 3.1
REGULAR MEETING OF THE BOARD OF DIRECTORS
APRIL 15, 2008 DRAFT
1. CALL TO ORDER: Chairman Chang called the Redevelopment Agency
meeting to order at 7:53 p.m. p.m. in the SCAQMD/Government Center
Auditorium, 21865 Copley Dr., Diamond Bar, CA.
ROLL CALL: Agency Members Everett, Herrera, Tanaka, VC/Tye,
Chair/Chang
Also Present Were: James DeStefano, Agency Director; Michael Jenkins,
Agency Attorney; Ken Desforges, IS Director; David Liu, Public Works Director;
Bob Rose, Community Services Director; Nancy Fong, Community Development
Director; Linda Magnuson, Finance Director, Greg Gubman, Planning Manager;
Ryan McLean, Asst. to City Manager; Cecilia Arellano and Tommye Cribbins,
Agency Clerk.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR.-
AM/Everett
ALENDAR:
AM/Everett moved, AM/Tanaka seconded to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS: Everett, Herrera, Tanaka, VC/Tye,
Chair/Chang
NOES: AGENCY MEMBERS: None
ABSE NT: AGENCY MEMBERS: None
3.1 APPROVED MINUTES — Regular Meeting of December 4, 2007 — As
submitted.
3.2 APPROVED TREASURER'S STATEMENT FOR November 1, 2007
through March 31, 2008.
4. AGENCY MEMBER CONSIDERATION: None
5. AGENCY MEMBER COMMENTS: None Offered.
ADJOURNMENT: With no further business to conduct, Chair/Chang adjourned
the Redevelopment Agency meeting to the Diamond Bar Public Financing Authority
Meeting at 7:56 p.m.
TOMMYE CRIBBINS, Agency Clerk
ATTEST:
WEN CHANG, Chairman
Agenda # RDA 3 . 2
Meeting Date: Dec. 2, 2008
DIAMOND BAR REDEVELOPMENT AGENCY REPORT
TO: Chairman and Members of the Board
VIA: James DeStefano, Executive Dir
"rhrough October 31, 2008TITLE: Treasurer's Statement — April 1, 2008
RECOMMENDATION:
Approve the April 1, 2008 through October 31, 2008, Treasurer's Statement for the
Redevelopment Agency.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per Agency policy, the Finance Department presents the Treasurer's Statement for the
Redevelopment Agency Board's review and approval. Due to the change in
Redevelopment Agency meeting schedule the following Treasurer's report covers the
period of April 1, 2008 through October 31, 2008.
PREPARED BY:
Linda Magnuson, Finance Director
REVIEWED BY:
Fi6ancb Ibirector
Attachments:
U5�()
Assistant City M pager
Treasurer's Statement — April 1, 2008 through October 31, 2008
DIAMOND BAR REDEVELOPMENT AGENCY
TREASURER'S CASH STATEMENT
October 31, 2008
4/1108 TRANSFERS 10/31/08'
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
REDEVELOPMENT AGENCY CIP FE $0.00
LOW & MOD INCOME HOUSING FD -
REDEVELOPMENT DEBT SVC FD
TOTALS
SUMMARY OF CASH:
DEMAND DEPOSITS:
Ja` DeStefanc , Treasurer
$0.00
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00
GENERALACCOUNT
TOTAL DEMAND DEPOSITS
TOTAL CASH
$0.00
$0.00
$0.00
PFA 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY
REGULAR MEETING
SEPTEMBER 16, 2008
004IR
1. CALL TO ORDER: Chairman Tye called the meeting to order at
7:00 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21825 Copley Dr., Diamond Bar, CA.
ROLL CALL: Authority Members Chang, Tanaka,
VC/Everett, Chair/Tye. Authority Member Herrera was excused.
Staff present: James DeStefano, Executive Director; Michael
Jenkins, Authority Attorney; David Doyle, Assistant City Manager; Bob Rose,
Community Services Director, Nancy Fong, Community Development Director,
Linda Magnuson, Finance Director and Tommye Cribbins, Authority Clerk.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR:
AM/Tanaka moved, AM/Chang seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS: Chang, Tanaka, VC/Everett, Chair/Tye
NOES: AGENCY MEMBERS: None
ABSENT: AGENCY MEMBERS: Herrera
3.1 APPROVED MINUTES —Annual Meeting of April 15, 2008
3.2 APPROVED TREASURER'S STATEMENT — April 1, 2008 through July
31, 2008.
4. AUTHORITY MEMBER CONSIDERATION:
4.1 AWARD OF CONTRACT TO DE LA ROSA AND COMPANY FOR
REMARKETING SERVICES FOR THE 2002 PUBLIC FINANCING
AUTHORITY VARIABLE RATE LEASE REVENUE BONDS. (Continued
from August 19, 2008)
FM/Magnuson presented staffs report and recommended Award of
Contract to DeLa Rosa and Company for Remarketing Services for the
2002 Public Financing Authority Variable Rate Lease Revenue Bonds.
AM/Chang moved, AM/Tanaka seconded, to approve Award of Contract to
DeLa Rosa and Company for Remarketing Services for the 2002 Public
Financing Authority Variable Rate Lease Revenue Bonds. Motion carried
by the following Roll Call vote:
SEPTEMBER 16, 2008 PAGE 2 PUBLIC FINANCE AUTHORITY
AYES: AGENCY MEMBERS: Chang, Tanaka, VC/Everett,
Chair/Tye
NOES: AGENCY MEMBERS: None
ABSENT: AGENCY MEMBERS: Herrera
5. AUTHORITY MEMBER COMMENTS: None Offered.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further
business to conduct, Chair/Tye adjourned the Public Financing Authority meeting at
7:24 p.m. back to the Regular City Council meeting.
TOMMYE CRIBBINS, Authority Clerk
ATTEST:
STEVE TYE, Chairperson
AUTHORITY
Agenda # pFA 1.2
Meeting Date: Dec.2, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
TITLE: Public Financing Authority Treas rer's Statement for Aug. 1, 2008 through Oct. 31, 2008
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
None
BACKGROUND:
In 2002 the City of Diamond Bar, through the Public Financing Authority issued Variable Rate Lease
Revenue Bonds for the purpose of building the Diamond Bar Center. One of the requirements of the
bond is that the City pay a monthly lease payment to the Public Financing Authority. This payment
represents the debt service on the bond and consists of the monthly interest charge and 1/12 of the
principal payment due on the following July 1St. The prepaid principal payments remain in the bank
accounts and are invested and safeguarded until they are due each July 1St. These funds are
transferred to the Bond Trustee Union Bank of California for disbursement. The Public Financing
Authority bank accounts which reflect these activities are included in this Treasurer's Statement.
Although the Public Financing Authority's funds have been incorporated into the City's monthly
Treasurer's Statement, a separate Treasurer's Statement has been prepared for review and approval.
This statement shows the cash balances for the various funds, with a breakdown of investment
account balances and the effective yield earned from investments.
PREPARED BY:
Finalnde Director
Attachments:
Treasurer's Statement — August 1, 2008 through October 31, 2008
ftsiAsi y anager
Diamond Bar Public Financing Authority
Treasurer's Cash Statement
10/31/08
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $166,516.86
$166,516.86
The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California.
Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight
in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly basis.
Union Bank Money Mkt - Effective Yield - October 2008 0.490%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
4KVIP
Jgmer6 DeStefano Treasurer
ENDJ
SAL 48/0;110.8.
RECEIPTS
RISBUR$,tMENTS '
TRANSFER
SAL Q 10131108
PFA - Construction Fund
$0.00
$0.00
$0.00
$0.00
$0.00
PFA - Cost of Issuance Fund
0.00
0.00
0.00
0.00
0.00
PFA - Lease Prepay Fund
47,014.26
70,221.21
32.87
0.00
117,202.60
PFA - Lease Payment Fund
19,272.47
113,067.03
83,025.24
0.00
49,314.26
$66,286.73
$183,288.24
$83,058.11
$0.00
$166,516.86
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $166,516.86
$166,516.86
The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California.
Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight
in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly basis.
Union Bank Money Mkt - Effective Yield - October 2008 0.490%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
4KVIP
Jgmer6 DeStefano Treasurer
'IT _
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:�� DATE: 1� -VG
ADDRESS: PHONE:-��-��;-
ORGANIZATION:
AGENDA#/SUBJECT:) /j�KS 'i'o F ISS LA F�
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
- gn�fture
This document is a public record subject to disclosure under the Public Records Act.
'1T
�hiRIv1R�
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO
FROM:
ADDRESS:
CITY CLERK
DATE:
PHONE:
ORGANIZATION: .'I ° ! l XY1 1'i P(21 0 ! Ike
IF
AGENDAWSUBJECT: I t v i A-41 "�j 1' y 5 t m Z
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
----A _..-:.....a 4— A;-1— iro i tnt'IPY thin Puhlic Records Act.
'VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: I DATE: PAO r
ADDRESS: PHONE:
ORGANIZATION:
p �
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
ignature
This document is a public record subject to disclosure under the Public Records Act.