HomeMy WebLinkAbout11/04/2008CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
November 4, 2008
Next Resolution No. 2008-41
Next Ordinance No. 06 (2008)
CLOSED SESSION: 5:45 p.m., Room CC -8
Public Comments on Closed Session Agenda
Government Code Section 54956.9(c) Initiation of Litigation —
One Case.
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
6:30 p.m.
Mayor
Ahmad H. Sakr, PhD
Islamic Education Center
ROLL CALL: Council Members Chang, Herrera,
Tye, Mayor Pro Tem Everett, Mayor
Tanaka
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming the Month of November as "Lions White Cane Days."
BUSINESS OF THE MONTH:
1.2 Presentation of City Tile to Bob's Big Boy Restaurant, 21090 Golden
Spgs. Dr., as Business of the Month, November, 2008.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
November 4, 2008 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Sacramento Update by Assemblyman Bob Huff.
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Veterans Recognition Ceremony — November 5, 2008 — 9:00 — 11:00 a.m.,
Diamond Bar Center, 1600 S. Grand Ave.
5.2 Veterans Day Holiday — November 11, 2008 — City offices will be closed in
observance of the Holiday. City Offices will reopen Wednesday,
November 12, 2008.
5.3 Planning Commission Meeting — November 11, 2008 — Will go dark due to
Veterans Day Observance.
5.4 Traffic and Transportation Commission Meeting — November 13, 2008 —
7:00 p.m., AQMD/Government Center Board Hearing Room, 21865
Copley Dr.
5.5 Steep Canyon Trail Dedication — Saturday, November 15, 2008 — 10:00
a.m., Steep Canyon Rd. at Clear Creek Canyon Dr. (Free parking/shuttle
from Diamond Bar Center, 1600 S. Grand Ave., from 9:30 a.m. to 12:00
P.M.)
5.6 City Council Meeting — November 18, 2008 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
November 4, 2008 PAGE 3
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6.1 City Council Minutes:
(a) Study Session for October 21, 2008 — Approve as submitted.
(b) Regular Meeting of October 21, 2008 — Approve as submitted.
6.2 Planning Commission Minutes - Regular Meeting of September 23,
2008 - Receive and file.
6.3 Parks and Recreation Commission Minutes — Regular Meeting of
September 25, 2008 - Receive and file.
6.4 Ratification of Check Register — Ratification of Check Register dated
October 16, 2008 to October 29, 2008 totaling $853,469.62.
Requested by: Finance Department
6.5 Preliminary Treasurer's Statement - Month of September, 2008.
Recommended Action: Approve.
Requested by: Finance Department
6.6 Approve Amendment No. 1 to the Contract with TRG Land Inc. in the
Amount of $48,826 for Land Planning Services for Property Owned
by the Walnut Valley Unified School District (WVUSD); Appropriate
$28,826 from General Fund Reserves; and Approve Amendment No.
1 to the Reimbursement Agreement with WVUSD Increasing the
Reimbursement Amount and Approving a Methodology of Dividing
the Land Sale Proceeds.
Recommended Action: Approve Amendments and Appropriate.
Requested by: City Manager
6.7 Approve Work Performed by International Pavement Solutions
for Construction of the Storage Container Pad at Pantera Park;
Direct the City Clerk to File the Notice of Completion and Release
the Retention Thirty-five Days after Recordation Date.
Recommended Action: Approve, Direct and Release.
Requested by: Community Services Department
November 4, 2008 PAGE 4
6.8 Award Design/Construction Administration Services for 2008-09
Community Development Block Grant (CDBG) Curb Ramp
Installation Project to Norris-Repke in the Amount of $25,890 and
Authorize a Contingency Amount of $2,500 for Change Orders to be
Approved by the City Manager, for a Total Authorization Amount of
$28,390.
Recommended Action: Award.
Requested by: Public Works Department
6.9 Approve Contract Amendment with Advantec Consulting Engineers
for On -Going Citywide Traffic Signal Timing Program in the Amount
of $50,000 for a Total Authorization Amount of $50,000.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard.
7.1 Public Hearing — Resolution No. 2008 -XX: Vacating a Portion of Via
Sorella Street.
Recommended Action: Open the Public Hearing, Receive Testimony and
Continue the Public Hearing to November 18, 2008.
Requested by: Public Works Department
7.2 Public Hearing - Ordinance No. OX (2008): Approving Development
Code Amendment No. 2008-01 Amending Table 2-6 of Section
22.10.030 of the Municipal Code to Allow Limited Educational Uses in
the Regional Commercial (C-3) Zone.
Recommended Action: Open Public Hearing, Receive Testimony, Close
Public Hearing and Approve for First Reading by Title Only and Waive Full
Reading of Ordinance No. OX (2008).
Requested by: Community Development Department
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1(a)
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STUDY SESSION: M/Tanaka called the Study Session to order at 5:45
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Member Chang, Herrera, Tye, Mayor Pro
Tem Everett, Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle, Asst.
City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob
Rose, Community Services Director; Linda Magnuson, Finance Director; Isaac Aziz,
Network Systems Coordinator; Patrick Gallegos, Management Analyst; Ryan McLean,
Assistant to the City Manager; Joyce Lee, Senior Management Analyst; Rick Yee,
Senior Civil Engineer; Kimberly Molina, Associate Engineer; Marsha Roa, Public
Information Manager; Anthony Santos, Management Analyst and Tommye Cribbins,
City Clerk.
10. PRESENTATION OF SUSTAINABILITY ACTION PLAN — Discussion and
Action.
Asst. to CM/McLean gave a brief presentation, and then turned it over to
MA/Gallegos who spoke about current and ongoing programs including recycling
programs.
MA/Gallegos spoke regarding the mandates of AB 32 that aims to reduce
greenhouse gas emissions to 1990 levels by 2020. Changes are coming, which
means that it will change the way the City does business, the way it handles
purchasing, projects, capital improvements, etc. Therefore, it is smart for the City
to begin taking the steps to get to the sustainable future that will be expected
from the City.
SMA/Lee recommended the following actions be implemented with current
resources and personnel: 1) Develop purchasing guidelines that provide
environmental friendly criteria; 2) replace City vehicles at the end of their useful
life with hybrid CNG optional fuel vehicles to reduce fuel costs and overall
emissions.
C/Tye asked what the recommendation meant and whether it would drive
contractors away.
ACM/Doyle said that whether the issues of placing restrictions and regulations on
contractors doing business with the City would drive up the cost would always be
a point of evaluation as part of this process and program. Staff does not want to
put green measures in place that may not be feasible and may drive up the cost
of providing a service without benefit to the community. Staff is very sensitive to
these issues.
11CTOBER 21, 2008 PAGE 2 CC STUDY SESSION
M/Tanaka felt that AB 32 was also affecting other companies so waste haulers
and Foothill Transit for example, should continue to move in that direction
anyway.
SMA/Lee continued that as part of the public outreach, the City's website will
include a designated web page for environmental services so that residents and
businesses can easily access environmental services such as where to recycle,
green living tips, sustainability solutions, etc. At the same time DBTV will run
environmental public service announcements. Additionally, the City could hold
"green living" town hall meetings at the Diamond Bar Center. Staff would like to
enhance marketing and target specific recycling programs for businesses. The
City should promote "low impact development' and explained methods for
retaining water on-site. Some builders have been using this building method.
However, the City should consider mandating low impact development and
include regulations in the City's Development Code. Additionally, it would be
helpful if prior to planning any major projects and private development the City
require an introductory meeting with environmental services and planning staff to
kick off projects to ensure that all parties were on board with the sustainability
goals. The last recommendation is for the subcommittee to enhance existing
solid waste programs and establish safe local contract terms for waste haulers.
The presentation went on with MA/Santos stating that one of the first long-term
options the City can implement is to perform an energy audit and set reduction
goals (looking at how much energy is used in City facilities and setting reduction
goals for 5, 10 and 15 years) and use new technology to help meet those goals.
Another option is LED lighting which has already been implemented in some
street lights throughout the City. This option could be expanded to include City
facilities such as Diamond Bar Center and park facilities. D.B could lead by
example if it were to retrofit existing City facilities with new technology such as
solar panels at the Diamond Bar Center, LED lights, incorporation of more
efficient heating and air conditioning systems. In the event that some of these
technologies are more expensive the City could seek grant funds to help offset
the costs. The City could also revise its General Plan to include new technology
into development plans which could lead to significant energy reduction in the
long-term. Title XXIV sets energy efficiency standards for development in
California and although it could be considered as promoting very high
development standards the City Council could adopt those standards or move
beyond the current standards. D.B. could do as other cities have done and offer
development incentives for green technology (expedite a plan check, reduce
fees, etc.) Parallel to energy conservation is water conservation as SMA/Lee
spoke to earlier. The City could implement a computerized centralized irrigation
control system with the help of grant funds and install drought resistant
landscape materials similar to what is seen along Grand Ave. In light of ongoing
concerns about water the City could adopt a water conservation ordinance
similar to what other desert cities have done.
OCTOBER 0r: PAGE 3 CC STUDY SESSION
Asst. to CM/McLean concluded that staff would research this matter and bring its
recommendation to the City Council at a future date. The goal of tonight's
presentation was to bring staff's recommendations to the City Council for
comment and approval.
C/Tye asked about the Chamber's role with businesses.
ACM/Doyle responded that staff has focused most of its energy internally. Staff
has not done much to interact with the Chamber relative to this program but it
would be something that staff could look at if Council so directed.
SMA/Lee said she was unaware whether the Chamber was doing any recycling
or green outreach. From time to time they have an a -waste event which is the
only event of which she is aware.
C/Tye wanted to know how the City could help the Chamber be more involved.
ACM/Doyle explained that the City would like to offer businesses incentives for
becoming involved.
C/Herrera recommended that the Council incorporate a recognition category for
,.green" businesses.
C/Chang felt the Chamber should be involved and businesses should be
encouraged to recycle. He also agreed that businesses should be recognized.
ACM/Doyle said that most businesses currently fall under the standards of one
bin with no second bin for recyclables. Now it is standard for new development.
SMA/Lee stated that Valley Vista's charges $75.00 for recycling; however, there
are waste haulers that would do it at no cost to the business.
ACM/Doyle felt it was a matter of education and making it politically popular to
have a "green" sticker.
C/Tye said he believed in recycling but felt individuals and businesses should not
be penalized and that the City should do everything possible to accommodate its
people.
ACM/Doyle assured C/Tye that staff was very aware of doing the best possible
job with respect to saving the City money.
MPT/Everett said he appreciated the team's input and felt the Council should
move forward on the near-term items. He too was in favor of not legislating and
doing everything possible to incentivize and encourage innovation and good
stewardship.
OCTOBER 21, 2008 PAGE 4 CC STUDY SESSION
ADJOURNMENT: With no further business to come before the City Council,
M/Tanaka adjourned the Study Session at 6:23 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of .12008.
JACK TANAKA, Mayor
Agenda No. 6.1(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
OCTOBER 21, 2008
Li
CLOSED SESSION: 5:00 p.m. — Room CC -8 ,
Public Comments on Study Session Agenda — None Offered.
10. Government Code Section 54956.9(c) Initiation of Litigation — One Case
STUDY SESSION:
5:45 p.m., Room CC -8
110Presentation of Sustainability Action Plan — Discussion and Action
M/Tanaka recessed the Study Session to the Regular Meeting at 6:23 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting
to order at 6:35 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley
Dr., Diamond Bar, CA.
CA/Jenkins reported that during tonight's Closed Session there were no public
comments and no reportable action by the City Council.
CM/DeStefano stated that during tonight's study session Council received a report from
staff regarding sustainability program options and staff received direction from Council
to move forward with certain items.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Everett led the Pledge of Allegiance.
INVOCATION: Lee Bendell gave the invocation.
ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro
Tem Everett and Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle, Asst.
City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob
Rose, Community Services Director; Linda Magnuson, Finance Director; Patrick
Gallegos, Management Analyst; Ryan McLean, Assistant to the City Manager; Joyce
Lee, Senior Management Analyst; Rick Yee, Senior Civil Engineer; Kimberly Molina,
Associate Engineer; Isaac Aziz, Network Systems Coordinator; Marsha Roa, Public
Information Manager; Anthony Santos, Management Analyst and Tommye Cribbins,
City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 M/Tanaka presented a City Plaque to Master Frank Gonzales, USA Fit
Force Taekwondo, 932 N. Diamond Bar Blvd. as New Business of the
Month for October 2008.
OCTOBER 21. 2008 PAGE 2
CITY COUNCIL
Lt. Joe Maxey reported that yesterday, based on information from a concerned
citizen and hard work, on the part of Sheriff's Department staff, arrests were
made of three individuals involved in the vandalism perpetrated at Sycamore
Canyon Park.
Lt. Maxey also announced that Sgt. Marc Saunders had returned to work
following a long recovery from a motorcycle accident.
M/Tanaka thanked the individual who assisted in the arrest of the vandals and
thanked his colleagues for their offer that led to the arrest.
3. PUBLIC COMMENTS:
Leticia Pacias, Community Services Representative with LA County Fire
Department, announced that the Fire Department will be hosting a Fire Expo
on Saturday, November 15 from 11:00 a.m. to 3:00 p.m. The Expo will
include the Sheriff's Department, Animal Control, Red Cross as well as other
agencies. The expo will focus on evacuations, vegetation management and
building standards. The event will be held at the Regional Headquarters,
Station 118, 17056 Gale Ave., City of Industryand admission is free. Ms. Pacias
also announced that food and refreshments will be provided at no charge.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — October 23, 2008 — 7:00
p.m., AQMD/Government Center Board Hearing Room, 21865 Copley Dr.
5.2 Haunted House — October 30 and 31, 2008 — 6:00 to 9:00 p.m., Heritage
Park, 2900 S. Brea Canyon Rd. (Admission $5.00 per person) — Not
recommended for children under 8 years of age.
5.3 Fall Fun Festival — October 31, 2008 — 4:30 to 8:30 p.m., Heritage Park,
2900 S. Brea Canyon Rd. (Admission $5.00 per child).
5.4 City Council Meeting — October 21, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
OCTOBER 21, 2008 PAGE 3 CITY COUNCIL
C/Tye requested that Item 6.6 be pulled for further discussion. C/Herrera moved,
C/Chang seconded, to approve the remaining items on Consent. Motion carried
by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES Regular Meeting of October 7, 2008 —
Approved as submitted.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES — Regular Meeting of August 14, 2008.
6.3 RATIFIED CHECK REGISTER — dated October 2, 2008 through October
15, 2008 totaling $1,395,767.58.
6.4 APPROPRIATED $247,500 IN FEDERAL HUD SPECIAL GRANT FUNDS
AND AUTHORIZED TRANSFER TO THE WALNUT VALLEY UNIFIED
SCHOOL DISTRICT AS REIMBURSEMENT FOR IMPROVEMENTS TO
THE DIAMOND BAR HIGH SCHOOL BASEBALL FIELD.
6.5 (a) APPROVED PLANS AND SPECIFICATIONS; AWARDED
CONSTRUCTION CONTRACT FOR THE PALOMINO NEIGHBORHOOD
TRAFFIC CALMING PROJECT TO PREMIER PAVING, INC. IN THE
AMOUNT OF $74,549 AND AUTHORIZED A CONTINGENCY AMOUNT
OF $7,500 FOR CONTRACT CHANGE ORDERS TO BE APPROVED
BY THE CITY MANAGER; FOR A TOTAL AUTHORIZATION AMOUNT
OF $82,049.
(b) AWARDED CONSTRUCTION ADMINISTRATION SERVICES
CONTRACT TO DMS CONSULTANTS, INC. FOR THE PALOMINO
NEIGHBORHOOD TRAFFIC CALMING PROJECT IN THE AMOUNT OF
$15,917.50 AND AUTHORIZED A CONTINGENCY AMOUNT OF $1,600
FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER; FOR A TOTAL AUTHORIZATION OF $17,517.50.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.6 ADOPT RESOLUTION NO. 2008-40: OPPOSING MEASURE R ON THE
NOVEMBER 4, 2008 BALLOT WHICH IF PASSED WOULD INCREASE
THE COUNTY SALES TAX BY ONE-HALF PERCENT TO FUND
SPECIFIC TRANSPORTATION PROJECTS.
OCTOBER 21, 2008 PAGE 4 CITY COUNCIL
C/Tye explained that Measure R would completely ignore the eastern
portions of LA County of which D.B. is a part. Since everyone is going to
be paying the one-half percent sales tax for some time to come everyone
should benefit, thus Council's opposition.
C/Tye moved, MPT/Everett seconded to approve Consent Calendar Item
6.6. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 COUNCIL APPOINTMENTS:
(a)APPOINTMENT TO THE LOS ANGELES COUNTY VECTOR
CONTROLBOARD.
ACM/Doyle presented staffs report and indicated that Audrey Hamilton
was interested in continuing to serve on the Board. He stated that if the
Council so chooses they can reappoint Mrs. Hamilton; appoint another
individual; or, a member of the Council for either a two-year or four-year
term.
C/Herrera moved, C/Tye seconded to reappoint Audrey Hamilton to serve
as the City's representative on the Los Angeles County Vector Control
Board to serve a term of two -years. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(b) APPOINTMENT TO THE WILDLIFE CORRIDOR CONSERVATION
AUTHORITY WILDLIFE ADVISORY COMMITTEE.
ACM/Doyle stated that the City currently holds two seats on the Advisory
Committee, one of which is filled by Mr. Bill Herrick who has indicated that
he was not interested in continuing on the Board and by Mr. Davis who
has indicated that he would be willing to continue serving on the
Committee.
OCTOBER 21, 2008 PAGE 5
CITY COUNCIL
M/Tanaka moved, C/Tye seconded, to reappoint Steven Davis to the
Wildlife Corridor Conservation Authority Advisory Committee and hold the
application process open until the Council has other candidates to
consider for the remaining seat. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 SOLID WASTE SUBCOMMITTEE RECOMMENDATIONS:
(a) Solid Waste Franchise Negotiation/RFP Process Integrity Rules.
(b) Approval of City Council Solid Waste Subcommittee to begin proposed
negotiations with current Haulers
(c) Award of Contract to Hilton Farnkopf & Hobson, LLC (HF&H) in the
amount of $150,000 for as -needed solid waste negotiation services.
CM/DeStefano stated that the recommended series of protocols have
been used by other cities when going through the contract
renewal/extension process for waste haulers. Other cities have had
conflicts with waste haulers and potential conflicts with City Councils.
Staff is attempting to ensure that the waste haulers understand the rules.
Council Members will be kept apprised while the process is undertaken
through the next several months. The reason this is being proposed at
this point rather than any other subcommittee that the City Council has
ever had is because of the size of the contract. The City is probably
looking at a minimum 10 -year contract renewal or new for the waste
haulers and possibly a 15 or 20 -year contract depending on the result of
the negotiations. This is a very, very large contract (possibly $150 million)
and one of the most significant decisions the Council will make.
C/Tye was opposed to the rules proposed by staff and felt that the Council
could and would police themselves during negotiations.
C/Chang said that a couple of months ago he received the City Manager's
report about the negotiation and bidding process. At that time he spoke
with staff to say that he was not in favor of the negotiation process and felt
that for this type of process that affects every resident and household
should go through a very open bid process with clear rules and
regulations. Personally, he does not feel that individual negotiation is
good government action. Because of the amount and length of the
contract it should be an open bid process.
OCTOBER 21, 2008 PAGE 6
CITY COUNCIL
MPT/Everett said he appreciated his colleague's input and that it had
given him a perspective he had not considered. He too is dedicated to the
highest integrity and commitments that were highlighted by C/Tye and
C/Chang. One key element, in order to keep any question of perception
or any other misunderstanding as he read the proposed rules is to keep
everything very clinical. Whether or not there are negotiations or an RFP
the concept that has been discussed in the subcommittee meetings is the
fact that the work that will be done in negotiations is fundamental to an
RFP should the City choose to move in that direction. The guidelines
would apply to all Council negotiations. He felt that the City cannot control
the elements and perceptions in the marketplace; the size of D.B. and
these measures will help control them. For that reason he feels these
items should be considered.
M/Tanaka stated that the subcommittee felt there was no dissatisfaction or
complaints from the current vendors. Based on those assumptions the
subcommittee moved forward with ideas about how to open the matter for
renegotiations for the waste hauler contracts. The fact that the rates, the
amount of the charges and what services each hauler is able to provide
are part of the public record and would be incorporated in the
recommendations to the Council.
C/Herrera said she appreciated the subcommittee beginning the process
and felt that since this is such a vital and important topic she would
recommend there not be a subcommittee; and, as this item moves forward
with a consultant it should be brought to the entire City Council. All City
Council Members were elected to make decisions and to give input on
behalf of the residents.
C/Chang said he agreed with some of C/Herrera's comments. He felt the
City should not go through a renegotiation process and that in his opinion
that a better government practice would be an open bid. He also
suggested that there be a study session prior to the matter being placed
on the agenda for a final decision.
MPT/Everett said that if a subcommittee does not make the process more
efficient there should not be a subcommittee. If the entire Council wants
to be a part of the process should the Council continue in the current path,
that is an option. He did agree with C/Chang that before anything further
is considered there should be a study session so that all Council Members
can engage in the discussion process.
M/Tanaka stated that as a member of the subcommittee he fully agreed
with his colleagues and if possible he would like to table the matter and
bring it back as a study session item. C/Herrera seconded the motion.
Motion approved by the following Roll Call vote:
OCTOBER 21, 2008 PAGE 7 CITY COUNCIL
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
C/Herrera said she was pleased to attend the Target Ceremony/Presentation last
Friday morning. Target gives back to the community and after being in business
only about a year had presented $15,000 to D.B.H.S., $3,000 to Maple Hill
Elementary, $6,000 to Quail Summit Elementary, $6,000 to Suzanne Elementary
School, $3,000 to Southland Christian School and $2,000 to the Sheriff's
Department. She felt it was a fabulous gesture from a wonderful corporate
sponsor. She urged everyone to support this store that is giving back to the
community in a wonderful way.
C/Tye said that on October 9 he attended a Neighborhood Watch meeting in the
Tierra Loma and Moniteau PI. neighborhoods. Deputy St Amant put on a great
program and was delighted to see neighbors mixing and taking action in their
neighborhoods. He was thrilled that the reward offered for information regarding
the destruction at Sycamore Canyon Park had done the trick and that the
responsible parties will be prosecuted. Last Wednesday he attended the Three
Valleys presentation. Over the weekend he and C/Chang attended the Contract
Cities Seminar, water being a big issue. He encouraged residents to consider
applying for the WCCA Advisory Board vacancy and thanked Steven Davis for
his willingness to continue serving D.B. He found it interesting that Christy
Passoth, a 7th Grade Language Arts teacher at Chaparral Middle School
encouraged several of her students to enter their work in the 2008 Los Angeles
County Fair's Education Expo and the young poets who are now in the 8th grade
who were recognized and won awards are Sarah DeMontiverde, Helen Park,
Joycelyn Chin, Jennifer Lim, Dee Dee Cho, Luke Lou and and Angie Chu.
Jennifer Lim also won Best of Class, Best of Division and Best of Show. He
welcomed back Sgt. Marc Saunders and asked him to please be careful.
C/Chang thanked the waste hauler subcommittee for their recommendation;
however, felt it is better to engage the full Council on the matter. He believed
that all Council Members were working toward the same goal for a better
community. He and C/Herrera went through this very lengthy and difficult
process 10 years ago and understands that the pressure is on to make the best
decisions and not have anything backfire on the community. He again thanked
M/Tanaka and MPT/Everett for going through the process. He thanked staff for
the Halloween programs for the children and encouraged everyone to participate
in the Fall Fun Festival.
MPT/Everett thanked his colleagues for the lively discussion this evening and for
the direction which he fully supports. He thanked staff for their work with the
solid waste future planning and for the excellent report from staff's team to review
OCTOBER 21, 2008 PAGE 8 CITY COUNCIL
the sustainability program options. He appreciated the effort, ideas and attitude
for creative sustainable "green" programs. He too enjoyed the Neighborhood
Watch meeting hosted by Volunteer Patrol member Duarte. Later in the month
he joined Deputy St. Amant on Rim Ln. near Ronald Regan Park. He invited
residents to participate in Deputy St. Amant's related seminar regarding ID fraud
prevention and earthquake preparedness tomorrow, Wednesday, October 22 at
7:00 p.m. at the Congregational Church on Diamond Bar Blvd. near Pathfinder
Rd. He thanked Steven Davis and Audrey Hamilton for their service. He
commented on his attendance at the Three Valley's leadership breakfast. Later
that morning he attended a session presented by the San Gabriel Valley
Economic Partnership discussing Measure R, Measure RR, Proposition 7 on
renewable energy, the balance of the Propositions and Presidential consideration
as they relate to southern California. Friday, October 17 he attended Diamond
Bar Days at D.B.H.S. with his colleagues, government officials and staff.
M/Tanaka spoke about participating in the Neighborhood Watch Program, San
Gabriel Valley Council of Governments meeting, the Target's "Take Charge of
Education" program and commended Target for their school and Sheriff's
Department grants. He thanked Bill Herrick for serving on the WCCA Advisory
Council. He also participated in Diamond Bar Day at Diamond Bar High and
congratulated William Lee, President, Class of '09, a class of over 800. He
thanked the departments and individuals who participated in the program and
last weekend he attended the California Contract Cities Association's fall seminar
with colleagues Chang and Tye.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the
regular City Council meeting at 7:58 p.m. in memory of Michael Nagaoka, Retired Chief,
LA County Sheriff's Department.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2008.
JACK TANAKA, MAYOR
Agenda No. 6.2
a W911249-
• • •"
2008
Chairman Nelson called the meeting to order at 7:06 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
CA 91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Torng led the Pledge of Allegiance.
1. ROLL CALL
Present: Commissioners Kwang Ho Lee, Kathleen Nolan, Jack
Shah, Vice Chairman Tony Torng, and Chairman Steve Nelson.
Also present: Greg Gubman, Planning Manager; Planning Consultant,
David Meyer; and Stella Marquez, Senior, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Minutes of Regular Meeting of September 9, 2008.
C/Nolan moved, C/Shah seconded to approve Consent Calendar Item 4.1 as
presented. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSTAIN
ABSENT:
5. OLD BUSINESS:
6. NEW BUSINESS:
7. PUBLIC HEARING:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
Nolan, Shah, Lee, Chair/Nelson
None
VC/Torng
None
7.1 Development Review No. 2007-40 and Minor Conditional Use Permit
No. 2008-11 — Underthe authority of Chapters 22.48 and 22.56 of the City of
Diamond Bar Development Code, the applicant requested approval of plans
SEPTEMBER 23, 2008 PAGE 2
PLANNING COMMISSION
to construct a 1,112 square foot 4 -car garage and to add an additional 823
square feet of living area to an existing single -story single-family residence.
The existing dwelling unit is nonconforming with respect to compliance with
the current minimum required setbacks. The subject property is zoned RR
(40,000) and it contains 51,836 gross square feet of land area (1.19 acres).
PROJECT ADDRESS
PROPERTY OWNER:
APPLICANT:
2366 Clear Creek Lane
Diamond Bar, CA 91765
Dr. and Mrs. Lawrence Ogbechie
2366 Clear Creek Lane
Diamond Bar, CA 91765
Pete Volbeda, AIA
615 N. Benson Avenue, Unit "C"
Upland, CA 91786
PC/Meyer presented staff's report and verbalized the inclusion of a condition
not noted in the draft resolution that prohibits the use of invasive plant
materials in the project landscape plan as identified by the California Invasive
Plant Council. PC/Meyer recommended Planning Commission approval of
Development Review No. 2007-40 and Minor Conditional Use Permit
No. 2008-11, based on the Findings of Fact, subject to the conditions of
approval as listed within the resolution including the additional condition
articulated.
C/Shah asked for clarification about the number of garage spaces indicated
on the drawing and PC/Meyer responded that it was intended to be a five -car
garage and the indication of a four -car garage in the staff report was in error.
C/Lee asked why the columns on the garage were so small. PC/Meyer
explained that it was what the architect designed it for. Apparently, the
architect felt this design would accommodate the needs of the property
owners. The Building Official will check the plans for safety and the architect
can speak to that issue.
Chair/Nelson thanked PC/Meyer for including the non-invasive landscaping
requirement in the conditions of approval. Staff's report indicates that the
Pepper is a protected tree and he thought the Pepper had been excluded
from the list of protected trees. PC/Meyer said the Code lists the Pepper as
ZIEPTEMBER 23, 2008 PAGE 3 PLANNING COMMISSION
a protected tree. PC/Gubman reiterated that it is still in the Code.
Chair/Nelson stated that the Pepper tree does not belong on the protected
tree list. Chair/Nelson asked how visible the grading "fan" would be to
neighbors. PC/Meyer responded that it would be visible only to wildlife in the
undeveloped area. Retaining walls are required to have some architectural
treatment and that they are screened with landscaping to obscure the mass
of the walls.
There were no ex parte disclosures.
Chair/Nelson opened the Public Hearing
Pete Volbeda, Project Architect, said that one of the reasons for the remodel
was to improve the aesthetics of the home. Currently, there is a garage
facing the street so the existing garage will be converted to bedrooms with
more appropriate windows and turning the new garage to face an uphill area
so that it will not be visible to adjacent neighbors and to the street. There is
a five car garage and he has the option of using tube steel or 12 -inch wide
steel Hardy frame to fit in the remaining one foot -eight inch wide walls.
There will be onsite fill to create a larger rear yard area. The hill will be
rebuilt to prevent further cracks in the pool.
Mr. Volbeda responded to C/Lee that usually a single car garage width can
be nine or 10 feet. In this case it will be 12 feet to provide additional
maneuvering room. C/Lee said he was not comfortable with the design.
Mr. Volbeda stated that the Hardy frames are good for about 2000 pounds of
horizontal load. They are using four Hardy frames that provides 8000
allowable pounds on 12 -inch Hardy frames. C/Lee said he was concerned
about the width of the column because it seemed too small to him. He
suggested that the single car garage be swung around and shrink the size a
little and spin the outside column a bit to allow for easier access.
Mr. Volbeda said he would not mind making that change to get a little more
width in the columns.
Chair/Nelson closed the Public Hearing.
C/Lee moved, C/Nolan seconded, to approve Development Review
No. 2007-40 and Minor Conditional Use Permit No. 2008-11, based on the
Findings of Fact, and subject to the conditions of approval as listed within the
resolution with the addition of a condition to redesign the elevation for the
SEPTEMBER 23, 2008 PAGE 4
PLANNING COMMISSION
garage to widen out the panels between the garage doors, and a condition to
avoid invasive plant materials. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Lee, Nolan, Shah, VC/Torng,
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
7.2 Development Review No 2008-04 and Minor Conditional Use Permit
No. 2008-10 — Under the authority of Chapters 22.48 and 22.56 of the City of
Diamond Bar Development Code, the applicant requested approval of plans
to construct a 1,172 square foottwo-story addition to an existing single-family
residence. The existing dwelling unit is nonconforming with respect to
compliance with the current minimum required setbacks. The subject
property is zoned RR (40,000) and contains 59,677 square feet of land area
(1.37 acres).
PROJECT ADDRESS
PROPERTY OWNER:
APPLICANT:
22727 Ridge Line Road
Diamond Bar, CA 91765
Mr. & Mrs. Shah
22727 Ridge Line Road
Diamond Bar, CA 91765
Pete Volbeda, AIA
615 N. Benson Avenue, Unit C
Upland, CA 91786
PC/Meyer presented staffs report and recommended Planning Commission
approval of Development Review No. 2008-04 and Minor Conditional Use
Permit No. 2008-10, based on Findings of Fact, and subject to the conditions
of approval as listed within the resolution.
There were no ex parte disclosures.
Chair/Nelson opened the Public Hearing.
Pete Volbeda, Project Architect, explained the project and reason for the
20 -foot setback request for the addition.
Chair/Nelson closed the Public Hearing.
C/Nolan moved, VC/Torng seconded, to approve Development Review
No. 2008-04 and Minor Conditional Use Permit No. 2008-10, based on
Findings of Fact, and subject to the conditions of approval as listed within the
resolution with the addition of a condition to use non-invasive plants.
AYES: COMMISSIONERS: Lee, Nolan, Shah, VC/Torng,
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
7.3 Development Review No. 2008-08, Minor Variance No. 2008-01 and Tree
Permit No. 2008-01 — Under the authority of Chapters 22.38, 22.48 and
22.52 of the City of Diamond Bar Development Code, the applicant
requested approval of plans to construct a new 10,414 square foot three-
story single family residence with an attached three -car 1,888 square foot
garage. The proposed project will reduce the required front yard setback
from 30 feet to 24 feet. The proposed project will require the removal of 29
trees of which three (3) trees are considered as "protected." The subject
property is zoned RR (40,000) and contains 53,040 square feet of land area
(1.33 acres).
PROJECT ADDRESS
PROPERTY OWNER:
APPLICANT:
23540 Mirage Lane
Diamond Bar, CA 91765
Mr. and Mrs. Tengly Tan
3080 East 29th Street
Los Angeles, CA 90806
Simon Shum, AIA
S&W Development, Inc.
20272 Carrey Road
Walnut, CA 91789
PC/Meyer presented staff's report and recommended Planning Commission
approval of Development Review No. 2008-08, Minor Variance No. 2008-01
and Tree Permit No. 2008-01, based on the Findings of Fact, and subject to
the conditions of approval as listed within the resolution.
SEPTEMBER 23, 2008 PAGE 6 PLANNING COMMISSION
PC/Meyer showed C/Nolan the location of the proposed side yard setback on
the plan.
Chair/Nelson asked if the property to the west of the project site was vacant
and PC/Meyer responded that he believed the property was surrounded by
development.
There were no ex parte disclosures.
Chair/Nelson opened the Public Hearing.
Simon Shum, AIA, Project Architect, thanked PC/Meyer for his assistance
with the project and explained the design concept for what he felt was an
excellent project.
Chair/Nelson asked Mr. Shum where he expected to relocate the protected
Walnut trees. Mr. Shum pointed out the location on the plan drawing.
Chair/Nelson stated that the Black Walnut trees are a native species and
grows naturally throughout Southern California with high concentration in the
Chino Hills/Diamond Bar area. There are a number of tree species that are
under the protected tree ordinance size. Chair/Nelson felt it would be
beneficial to the project, although it would not be a condition, if Mr. Shum
would discuss with the owners about placing additional trees to help
compensate for those trees that would someday be of ordinance size that we
are eliminating now with a small grove of trees. He said he would certainly
like to replace the Pepper trees with Black Walnuts but anything additional
would be a significant gesture and major step toward retaining the natural
resources of the City.
C/Shah complimented Mr. Shum on a fine project.
Chair/Nelson closed the Public Hearing.
S/Shah moved, C/Nolan seconded, to approve Development Review
No. 2008-08, Minor Variance No. 2008-01 and Tree Permit No. 2008-01,
based on the Findings of Fact, and subject to the conditions of approval as
listed within the resolution with the addition of a condition to provide for
installation/replacement of only non-invasive species within the landscape
palate. Motion carried by the following Roll Call vote:
a
AYES: COMMISSIONERS
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
I' G' '..i i':
Lee, Nolan, Shah, VC/Torng,
Chair/Nelson
None
None
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Shah, C/Lee, C/Nolan and Chair/Nelson welcomed VC/Torng back to the
Commission.
VC/Torng said he thanked God for his making it through his operation. He thanked
City Council, staff and his colleagues for the prayers, cards, emails and flowers. It
has been a difficult journey and appreciated everyone's support because it helped
him at a very difficult time.
Chair/Nelson asked if staff could provide a staff report about the status of removing
the California Pepper tree from the list of protected trees.
PM/Gubman said it could be done as a housekeeping item when staff presents a list
of items for correction to the Commission.
STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
PM/Gubman welcomed VC/Torng back to the dais and said that in her
absence, CDD/Fong extended her well wishes to VC/Torng.
The NFL Stadium Supplemental Environmental Impact Report review time
period is open. The City has posted the entire document on the City's
website along with instructions for submitting comments to the City of
Industry. Staff and consultants are scrutinizing the document and preparing
detailed comments with special emphasis on the traffic section of the SEIR.
PM/Gubman reported that the landscape project in the shopping center at
the corner of Golden Springs and Brea Canyon Road resumed today.
PM/Gubman stated that there is a large container for donation of clothing
and shoes at the Park 'n Ride lot on Diamond Bar Boulevard close to the
SEPTEMBER 23, 2008 PAGE 8 PLANNING COMMISSION
Sunset Crossing exit. Staff asked Caltrans to remove the eyesore and
believe it will be removed by the end of next week.
PM/Gubman indicated that the Development Code cleanup is on staff's list
and will be presented to the Commission in the future. He asked the
Commissioners to forward their comments, questions and suggestions to him
or CDD/Fong.
PM/Gubman responded to C/Nolan that the bank that intended to locate at
the Target parking lot area has backed out.
C/Shah said he noticed that during the past couple of years the attendants at
the Park'n Ride lot had extended their living quarters and wondered if there
was a limit. PM/Gubman responded that the agreement between the City
and Caltrans called for allowing two caretaker facilities to ensure coverage
on a 24/7 basis. He said he would look into whether they were encroaching
beyond the scope of the original agreement.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Nelson adjourned the regular meeting at 8:14 p.m.
The foregoing minutes are hereby approved this 14th day of October, 2008.
Attest:
Respectfully Submitted,
Greg Gubman, Planning Manager
04- "no�
Steve Nelson, Chairman
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM
21865 Copley Drive
Diamond Bar, CA 91765
SEPTEMBER 25, 2008
Chairman Low called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond
Bar. CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman
Lew Herndon and Chairman Ruth Low.
Staff Present: Anthony Jordan, Parks and Maintenance Superintendent; Christy
Murphey, Recreation Supervisor; Alison Meyers, Recreation Coordinator; Chris Ramos,
Recreation Coordinator; and Marisa Somenzi, Senior Administrative Assistant.
RECESS TO GB ROOM: Chair/Low recessed the meeting at 7:05 p.m. for Special
Presentations — Certificates of Completion and Stipends to Summer Volunteen
Participants.
RECONVENE: Chair/Low reconvened the meeting at 7:27 p.m.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the agenda and reported by PMS/Jordan
1. CONSENT CALENDAR
Approval of Minutes for the August 28, 2008 Regular Meeting.
VC/Herndon moved, C/Owens seconded, to approve the Minutes of the August
28, 2008 Regular meeting as presented. Without objection, the motion was so
ordered with C/Liang abstaining.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RS/Murphey
VC/Herndon asked if the revenue generated from the summer programs
was net or gross revenue. RS/Murphey responded that it was "gross"
revenue.
RS/Murphey responded to C/Owens that there are usually a couple of
cancellations on an annual basis for the Diamond Bar Center. Each year
the revenue has increased. In 2007 the revenue was about $600,000.
RS/Murphey explained that the City made a net of about $20,000 on the
Day Camp due to a decrease in personnel costs that were originally
budgeted.
C/Grundy said he would provide a sample of a program budget
reconciliation report to staff.
VC/Herndon said he was very impressed by the Volunteen program and
commended staff on their efficient budgeting.
RS/Murphey responded to C/Grundy that this was the largest Volunteen
group to date. C/Grundy commended staff on the Volunteen program
success.
RS/Murphey indicated to C/Owens that the Volunteens received a total of
about $2000 in stipends.
VC/Herndon asked why the City would be using facilities outside of the
City rather than using local pools and RS/Murphey responded she
believed it was because the Brea pool was larger.
2.2 PARKS REPORT — PMS/Jordan
2.3 CIP PROGRAM AND SPECIAL PROJECTS REPORT — PMS/Jordan
a. Emergency Generator Project at Diamond Bar Center — contract
awarded; construction to commence this November.
b. Trail Access at Steep Canyon at Clear Creek Canyon and at the
Diamond Bar Center — construction in process with completion by
the second week of October.
C. Storage Container Pad at Pantera Park —work scheduled to be
completed within the next six weeks.
2.4 PARKS MASTER PLAN UPDATE
PMS/Jordan reported that the subcommittee met on Monday at City Hall.
The next meeting is slated for October 27 at City Hall. Stakeholder
interviews are underway and written surveys are being accepted at the
Diamond Bar Center. Telephone and online survey questions will be
available October 27.
C/Grundy responded to Chair/Low that he believed the entire process
would take a little over a year from beginning to end.
VC/Owens said that the consultants indicated they were pleased with the
information from the community and looked forward to the additional
SEPTEMBER 00: PAGE 3 P&R COMMISSIOK
survey responses. The plan update is expected to be concluded the
middle of September 2009 for Council adoption.
3. OLD BUSINESS: None
►.1a
5. ANNOUNCEMENTS: C/Liang thanked staff for a very successful Volunteen
program. He endorsed VC/Herndon's advice for using ammonia to ward off
skunks.
C/Owens said he participated in the interview for the Parks Master Plan update
today and heard things that he felt would enhance the program and opportunities
with the school districts.
C/Grundy said if ammonia does not work a quart of hydrogen peroxide, a quarter
cup of baking soda and a few drops of liquid detergent will remove the odor.
VC/Herndon reiterated his support of staff's wonderful job.
Chair/Low also complimented staff on the wonderful job it does and commended
them on a great job during the summer and on the Volunteen program. She felt
the prospects for the Parks Master Plan update were very exciting. Diamond Bar
Day at the Fair was a lot of fun and a great celebration of the good people and
things of this City.
ADJOURNMENT: VC/Herndon moved, C/Owens seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Low adjourned the meeting at 7:55 p.m.
Respectfully Submitted,
Bob Rose, Secretary
Attest:
Chairman Ruth Low
CITY COUNCIL
Agenda # ti a
Meeting Date. November 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Man ge`.,/
TITLE: Ratification of Check Register dated October 16, 2008 through October
29, 2008 totaling $853,469.62.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $853,469.62 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated October 16, 2008 through October
29, 2008 for $853,469.62 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
t_
Finance d1rector Assistant City Manager
Attachments: Affidavit and Check Register — 10/16/08 through 10/29/08.
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated October 16, 2008 through October 29, 2008 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$549,319.06
Com Org Support Fund
$450.00
Prop A - Transit Fund
42,265.70
Int. Waste Mgt Fund
4,549.65
CDBG Fund
2,087.56
LLAD 38 Fund
25,611.50
LLAD 39 Fund
17,787.10
LLAD 41 Fund
8,346.16
Capital Improvement Project Fund
203,052.89
$853,469.62
Signed:
Linda G. Magnuson
Finance Director
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
umber
=
Vendor Name Transaction Description Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008
1 #000070
JUNION BANK OF CALIFORNIA, NA ILEASE PAYMENT-NOV 08 0014090
42140
72,029.13
$72,029.13
10/16/2008
08 -PP 21
PAYROLL TRANSFER
P/R TRANSFER-08/PP 20
001
10200
148,405.19
$157,819.49
10/16/2008
1
PAYROLL TRANSFER
P/R TRANSFER-08/PP 20
112
10200
4,790.00
10/16/2008
PAYROLL TRANSFER
P/R TRANSFER-08/PP 20
115
10200
3,611.74
1 42141 1
10/16/2008
$895.00
PAYROLL TRANSFER
P/R TRANSFER-08/PP 20
125
10200
1,012.56
10/16/2008
82379
ADVANTEC CONSULTING ENGINEERS INC
TRFFC MGMT SYS PROJ-SEPT
0015510
R44000
1,385.00
$5,745.00
10/16/2008
1
ADVANTEC CONSULTING ENGINEERS INC
MEDIAN MODIFICATN-BIG LOT
0015551
R45222
3,760.00
10/16/2008
ADVANTEC CONSULTING ENGINEERS INC
PROF.SVCS-ENGINEERING
0015510
45221
600.00
1 42141 1
10/16/2008 1 82380 JAMERICAN PUBLIC WORKS ASN MEMBERSHIP DUES -R YEE 0015510 1 42315 1 166.251 $166.25
10/16/2008
82381
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
1 45000
1 381.04
$441.66
10/16/2008
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
1 45000
1 60.62
10/16/2008 1 82382 AMERITECH BUSINESS SYSTEMS INC MAINT-COPIER 1 0014090 1 42100 1 1,260.021 $1,260.02
10/16/2008 1 82383 APPLEONE EMPLOYMENT SERVICES TEMP SVCS -WK 9/27 0014030 1 44000 1 582.59 $582.59
10/16/2008 1 82384 DEBBIE AVILA RECREATION REFUND 7T77T 34780 1 76.00 $76.00
10/16/2008 1 82385 1 BARRO'S PIZZA 6VRPMT-BUSINESS LICENSE 1 001 1 34560 1 10.00 $10.00
10/16/2008 1 82386 IBEE REMOVERS BEE REMOVAL -DBC 1 0015333 1 42210 1 235.001 $235.00
10/16/2008 1 82387 BENESYST 10/17/08-P/R DEDUCTIONS 001 21105 1 702.48 $702.48
10/16/2008 1 82388 BENESYST FLEX ADMIN SVCS -3RD QTR 1 0014060 1 42346 1 95.56 $95.56
10/16/2008 1 82389 BIG BEAR LAKE OKTOBERFEST EXCURSION-OKTOBERFEST 0015350 1 45310 1 766.25 $766.25
10/16/2008 1
82390
KATHY BREAUX
CONTRACT CLASS -FALL
0015350
1 45320 1
220.80
$220.80
10/16/2008 1
82391
IBRIDEWORLD
BRIDAL SHOW FEE -DBC
1 0015333
1 42141 1
895.00
$895.00
10/16/2008 1 82392 CALIFORNIA CONTRACT CITIES ASSOC. CCCA MTG-CMGR 1 0014030 1 42325 1 31.00 $31.00
Page 1
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date )Check Number) Vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check
10/16/2008 1
82393
CDW GOVERNMENT INC.
IFIBER OPTIC CABLE
2505510
1 R46412 1
46.43
$46.43
10/16/2008
1
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
41.68
10/16/2008 1
82394
CERTIFIED TRANSPORTATION SVCS INC
TRANSPORTATION -TINY TOTS
1125350
1 45310 1
421.05
$421.05
10/16/2008
DAY& NITE COPY CENTER
PRINT SVC-D/RIDE BROCHURE
1125553
42110
324.75
10/16/2008 1
82395
COMMUNITY SENIOR SERVICES -SSA
ANNUAL DUES -FY 08/09
0015350
1 42315 1
150.001
$150.00
10/16/2008 1
82396
1CONSTANCE J. LILLIE
CONTRACT CLASS -FALL
0015350
1 45320 1
384.00
$384.00
10/16/2008 1
82397
ID & J MUNICIPAL SERVICES INC
BLDG & SFTY SVCS -SEPT O8
0015220
1 45201 1
15,809.771
$15,809.77
10/16/2008 1
82398
DAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN PK
1 2505310
R46415
2,276.641
$2,276.64
10/16/2008
82399
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
714.45
$1,180.47
10/16/2008
1
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
41.68
10/16/2008
82402
DAY & NITE COPY CENTER
PRINT SVC-D/RIDE BROCHURE
1125553
42110
99.59
$746.11
10/16/2008
DAY& NITE COPY CENTER
PRINT SVC-D/RIDE BROCHURE
1125553
42110
324.75
10/16/2008
1 82400
CAROL DENNIS
PROF.SVCS-C/CNCL MTG
0014030
44000
100.00
$150.00
10/16/2008
1
CAROL DENNIS
PROF.SVCS-PLNG COMM
0015210
44000
50.00
10/16/2008 1
82401
IDEPARTMENT OF JUSTICE
PRE-EMPLOYMENT FNGRPNT
0014060
1 42345 1
64.00
$64.00
10/16/2008
1
DIAMOND BAR HAND CAR WASH
CAR WASH -POOL VEH
0014090
42200
134.88
10/16/2008 1
82402
IDEPT OF TRANSPORTATION
TRFFC SIGNAL MAINT-AUG
I 0015554
45507
746.11
$746.11
10/16/2008 1 82403 DIAMOND BAR FRIENDS OF THE LIBRARY FACILITY REFUND -DBC 001 1 23002 1 100.00 $100.00
10/16/2008
82404
DIAMOND BAR HAND CAR WASH
CAR WASH-NGHBRHD IMP
0015230
42200
36.97
$309.78
10/16/2008
1
DIAMOND BAR HAND CAR WASH
CAR WASH -POOL VEH
0014090
42200
134.88
10/16/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -COMM SVCS
0015310
42200
67.95
10/16/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -ROAD MAI NT
0015554
42200
69.98
10/16/2008 1 82405 IDIAMOND BAR IMPROVEMENT ASSOCIATION AD -FALL FUN FESTIVAL OCT 0014095 1 42115 1 450.00 $450.00
10/16/2008
1 82406
DIAMOND BAR INTERNATIONAL DELI
SUPPLIES -BROWN BAG TIRING
0014090
42325
105.00
$145.00
10/16/2008
1
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES-H/R
0014060 1
42325
40.00
Page 2
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
umber
=
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/16/2008
1 82407
IDIEHL EVANS AND COMPANY LLP
ITAX SEMINAR-FUA/TORRES
0014050
1 42340
1 550.001
$550.00
10/16/20081
82408
IDOGGIE WALK BAGS INC
SUPPLIES -PARKS
1 0015310
41200
1,117.501
$1,117.50
10/16/2008
EVERGREEN INTERIORS
PLANT SVCS-D/B LBRY
0014090
42210
107.00
10/16/20081
82409
IDIANA DUNCAN
SUPPLIES-F/FUN FESTIVAL
0015350
41200
350.00
$350.00
10/16/2008
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE
0015340
45300
135.00
10/16/2008 1
82410
IDIANA DUNCAN
IPUMPKIN PATCH -TINY TOTS
0015350
1 42410 1
150.00
$150.00
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
270.00
10/16/2008 1
82411
JEDUCATION TO GO
ICONTRACT CLASS -SUMMER
0015350
1 45320 1
165.00
$165.00
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
1,180.18
10/16/2008 1
82412
JANNE LISA ESPINOSA
IFACILITY REFUND -DBC
001
1 36615 1
400.001
$400.00
10/16/2008
82413
EVERGREEN INTERIORS
PLANT SVCS-C/HALL SEPT
0014090
42210
230.00
$647.00
10/16/2008
EVERGREEN INTERIORS
PLANT SVCS-D/B LBRY
0014090
42210
107.00
10/16/2008
82417
EVERGREEN INTERIORS
PLANT SVCS -DBC SEPT
0015333
45300
175.00
$756.00
10/16/2008
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE
0015340
45300
135.00
10/16/2008
82414
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
678.31
$30,364.29
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
72.00
10/16/2008
82417
EXCEL LANDSCAPE -
ADDL MAINT-DIST 38
1385538
42210
816.95
$756.00
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
143.70
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
762.77
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
270.00
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
157.50
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
1,180.18
10/16/2008
EXCEL LANDSCAPE
LNDSCPE MAINT-DIST 38
1385538
45500
9,428.06
10/16/2008
EXCEL LANDSCAPE
LNDSCPE MAINT-DIST 39
1395539
45500
11,610.95
10/16/2008
EXCEL LANDSCAPE
LNDSCPE MAINT-DIST 41
1415541
45500
4,143.87
10/16/2008
EXCEL LANDSCAPE
ADDL MAINT-DBB/BREA CYN
0015240
44000
1,100.00
10/16/2008
82415
EXTERMINETICS OF SO CAL INC
PEST CONTROL SVCS -DBC
0015333
45300
50.00
$90.00
10/16/2008
EXTERMINETICS OF SO CAL INC
PEST CONTROL SVCS -DBC
0015333
1 45300
40.00
1
10/16/2008 1
82416
IF5 NETWORKS INC
JANNL COMP MAINT-I.T.
1 0014070
1 42205 1
3,597.60
$3,597.60
10/16/2008 1
82417
JDAVID FERNANDEZ
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
756.001
$756.00
Page 3
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/16/2008
82418
FOOTHILL TRANSIT
FOOTHILL COMMISSION -AUG
1125553
45535
-555.00
$34,920.00
10/16/2008
82420
FOOTHILL TRANSIT
FOOTHILL PASSES -JULY 08
1125553
45535
13,125.00
$890.00
10/16/2008
FOOTHILLTRANSIT
CITY SUBSIDY -JULY 08
1125553
45533
4,375.00
10/16/2008
82421
FOOTHILLTRANSIT
FOOTHILL COMMISSION -JULY
1125553
45535
-525.00
$4,200.00
10/16/2008
FOOTHILL TRANSIT
FOOTHILL PASSES -AUG 08
1125553
45535
14,525.00
10/16/2008
82422
FOOTHILL TRANSIT
CITY SUBSIDY -AUG 08
1125553
1 45533
3,975.00
1 1
10/16/2008 1
82419
JDANIEL GARCIA
ICONTRACT CLASS -FALL
0015350
1 45320 1
714.001
$714.00
10/16/2008
23010
TERESA HERRERA
FACILITY REFUND -PETERSON
001
36625
25.00
INLAND
10/16/2008 1
82420
GLENN'S REFRIGERATION CORP
IMAINT SVCS -DBC
1 0015333
1 42210 1
890.00
$890.00
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WORKS SEPT
0014020
44020
2,242.80
10/16/2008 1
82421
IGO LIVE TECHNOLOGY INC
PROF.SVCS-WK 9/26
10014070
1 R44000 1
4,200.00
$4,200.00
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -FINANCE
0014020
44020
160.20
10/16/2008 1
82422
IGOVPARTNER
IREQUEST PARTNER -OCT
0014070
1 44030 1
850.001
$850.00
10/16/2008
82423
SHANNON GRIFFITHS
CONTRACT CLASS -FALL
0015350
45320
319.80
$319.80
10/16/2008
82424
TERESA HERRERA
FACILITY REFUND -PETERSON
001
23002
50.00
$75.00
10/16/2008
23010
TERESA HERRERA
FACILITY REFUND -PETERSON
001
36625
25.00
INLAND
10/16/2008 1
82425
IRASHMI IDNANI
IRECREATION REFUND
001
1 34780 1
76.001
$76.00
001
23010
230.00
LEGAL SVCS -COM DEV SEPT
$438.75
10/16/2008
1
INLAND
10/16/2008 1
82426
JAMBER INGRAM
IFACILITY REFUND -DBC
001
1 23002 1
100.001
$100.00
10/16/2008 1 82427 JINLAND EMPIRE MAGAZINE 1AD-DBC SEPT 1 0014095 1 42115 1 2,195.00 $2,195.00
10/16/2008
1 82428
INLAND
VALLEY
DAILY
BULLETIN
LEGAL
AD -FPL 2008-325
001
23010
230.00
LEGAL SVCS -COM DEV SEPT
$438.75
10/16/2008
1
INLAND
VALLEY
DAILY
BULLETIN
LEGAL
AD -FPL 2008-305
001
23010
208.75
10/16/2008
10/16/2008 82429 IJACK F TANAKA REIMS -LEAGUE CONF 10014010 1 42330 1 35.001 $35.00
10/16/2008
82430
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -SEPT 08
0014020
44020
2,652.20
$10,192.80
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV SEPT
0014020
44020
3,471.00
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COMM SVCS
0014020
44020
35.60
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WORKS SEPT
0014020
44020
2,242.80
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -SCRIBBLES
0014020
44021
1,631.00
10/16/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -FINANCE
0014020
44020
160.20
Page 4
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
10/16/2008 1
82432
IPHILLIP JOHNSON
FACILITYREFUND-PANTERA
001
1 23002 1
100.001
$100.00
Check Date
Check Number
Vendor Name
SUPPLIES -DBC
Transaction Description
41200
Fund/ Dept
Acct #
Amount
Total Check Amount
JK&V BLUEPRINT SERVICE INC.
SUPPLIES -PAPER TRIMMER
1 0014070
1 41300 1
519.55
10/16/2008
LDM ASSOCIATES INC.
10/16/2008
1 82431
IWON KYONG JEON
IRECREATION REFUND
001 1
34780 1
81.00l
$81.00
10/16/2008 1
82432
IPHILLIP JOHNSON
FACILITYREFUND-PANTERA
001
1 23002 1
100.001
$100.00
10/16/2008
KENS HARDWARE
SUPPLIES -DBC
0015333
41200
71.44
$519.55
10/16/2008 1
82433
JK&V BLUEPRINT SERVICE INC.
SUPPLIES -PAPER TRIMMER
1 0014070
1 41300 1
519.55
10/16/2008
82434
KENS HARDWARE
SUPPLIES -PARKS
_T
0015340
42210
399.34
$523.09
10/16/2008
KENS HARDWARE
SUPPLIES -DBC
0015333
41200
71.44
10/16/2008
KENS HARDWARE
SUPPLIES -GENERAL
0014090
41200
52.31
10/16/2008 82435 ILA DATA SECURITY 15ATA STORAGE SVCS -SEPT 0014070 1 45000 1 600.001 $600.00
10/16/2008 1 82436 ILAE ASSOCIATES INC PROF.SVCS-SEPT 08 1 0015551 1 45221 1 2,885.001 $2,885.00
10/16/2008
82437
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-299
001
23010
1,625.98
$4,285.85
10/16/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-304
001
23010
1,299.65
10/16/2008
LDM ASSOCIATES INC.
PROR.SVCS-FPL 2008-312
001
23010
1,360.22
10/16/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-304
001
23010
233.94
10/16/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-304
001
34430
-233.94
10/16/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-312
001
23010
244.84
10/16/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-312
001
34430
-244.84
10/16/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-299
001
23010
292.68
10/16/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-299
1 001
34430
-292.68
10/16/2008 1 82438 KWANG HO LEE IP & R COMM -SEPT 08 10015210 1 44100 1 130.001 $130.00
10/16/2008
82441
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-325
001
23010
902.50
$11,495.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2002-63
001
23010
47.50
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-321
001
23010
95.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG
0015210
44250
522.50
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG
0015210
44250
427.50
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-PLNG
0015210
44250
190.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-327
001
23010
665.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2007-274
001
23010
95.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-324
001
23010
190.00
Page 5
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/16/2008
82441...
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-305
001
23010
3,372.50
$11,495.00 ...
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-330
001
23010
950.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-147
001
23010
47.50
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-326
001
23010
570.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 208-318
001
23010
- 285.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-331
001
23010
950.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2005-145
001
23010
712.50
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2008-317
001
23010
95.00
10/16/2008
LILLEY PLANNING GROUP INC
PROF.SVCS-FPL 2007-259
001
23010
1,377.50
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-318
001
34430
-51.30
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-318
001
23010
51.30
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-317
001
34430
-17.10
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-317
001
23010
17.10
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-325
001
23010
162.45
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-325
001
34430
-162.45
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-331
001
34430
-171.00
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-331
001
23010
171.00
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-321
001
34430
-17.10
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-321
001
23010
17.10
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-327
001
34430
-119.70
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-327
001
23010
119.70
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2007-274
001
34430
-17.10
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2007-274
001
23010
17.10
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-324
001
34430
-34.20
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-324
001
23010
34.20
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-305
001
34430
-607.05
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-305
001
23010
607.05
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-330
001
34430
-171.00
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-330
001
23010
171.00
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-147
001
34430
-8.55
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-147
001
23010
8.55
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-326
001
34430
-102.60
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2008-326
001
23010
102.60
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-145
001
34430
-128.25
10/16/2008
LILLEY PLANNING GROUP INC
ADMIN FEE -FPL 2005-145
001
23010
128.25
Page 6
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/16/2008
82452...
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
237.73
$1,912.16...
10/16/2008
82454
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
2.07
$799.00
10/16/2008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
215.63
10/16/2008
82455
OFFICEMAX INC
SUPPLIES -COMM SVCS
0015350
41200
69.55
$1,134.11
10/16/2008
OFFICEMAX INC
SUPPLIES-P/WORKS
0015510
41200
30.07
10/16/2008
OFFICEMAX INC
SUPPLIES-P/WORKS
0015510
41200
100.80
10/16/2008
OFFICEMAX INC
SUPPLIES-PLNG
0015210
41200
58.24
10/16/2008
OFFICEMAX INC
SUPPLIES-PLNG
0015210
41200
9.09
10/16/2008
iOFFICEMAX INC
SUPPLIES -DBC
0015333 1
41200
392.99
10/16/2008 1
82453
JOLYMPIC STAFFING SERVICES
ITEMP SVCS -WK 9/23
1 0015510
1 44000 1
158.881
$158.88
10/16/2008
PERS RETIREMENT
RETIRE CONTRIB-EE
001
21109
208.88
10/16/2008 1
82454
JOMG NATIONAL
PH.MAINT-ANNL AGREEMENT
0014070
1 42205 1
799.001
$799.00
10/16/2008 1
82455
JORIENTAL TRADING COMPANY INC
SUPPLIES -COMM SVCS
1 0015350
1 41200 1
1,134.111
$1,134.11
10/16/2008
82456
PERS RETIREMENT
SURVIVOR BENEFIT
001
21 109
8.00
$537.16
10/16/2008
PERS RETIREMENT
RETIRE CONTRIB-EE
001
21109
208.88
10/16/2008
82460
PERS RETIREMENT
RETIRE CONTRIB-ER
001
21109
320.28
$108.15
10/16/2008
82457
1PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
46.50
$24,747.92
10/16/2008
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,750.75
10/16/2008
82460
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
14,950.67
$108.15
10/16/2008
82458
REEDCORP ENGINEERING
PROF.SVCS-EMER GENERATOR
2505310
R46415
23.28
$478.28
10/16/2008
REEDCORP ENGINEERING
PROF.SVCS-EMER GENERATOR
2505310
1 R46415
455.00
10/16/2008 1
82459
JRJM DESIGN GROUP INC
CONSTRUCTION-PANTERA
2505310
R46415
1,497.50
$1,497.50
10/16/2008
ALYSHA SEVILLA
FACILITY REFUND-SYC CYN
001
23004
122.46
10/16/2008 1
82460
ISCHOOL SPECIALTY INC
SUPPLIES -COMM SVCS
1 0015350
1 41200 1
108.151
$108.15
10/16/2008
1 82461
ALYSHA SEVILLA
FACILITY REFUND-SYC CYN
001
23002
50.00
$172.46
10/16/2008
ALYSHA SEVILLA
FACILITY REFUND-SYC CYN
001
23004
122.46
10/16/2008 182462 IJACK SHAH IP & R COMM -SEPT 08 1 0015210 1 44100 1 130.001 $130.00
. w
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount Total Check Amount
10/16/2008
82463
SILVER STATE COACH INC
TRANSPRTN-OKTOBERFEST
1125350
45310
901.68 $901.68
10/16/2008
82464
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
250.85
$593.48
10/16/2008
-
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
227.70
10/16/2008
82466
SMART & FINAL
SUPPLIES -DBC
0015333
41200
114.93
$33.65
10/16/2008 1
82465
ILUZ SORTO
IFACILITY REFUND -HERITAGE
001
1 23002 1
200.001
$200.00
10/16/2008
1
SPARKLETTS
EQ RENTAL-C/HALL SEPT
0014090
42130
1
10.25
10/16/2008 1
82466
ISOUTHERN CALIFORNIA EDISON
JELECT SVCS -DIST 38
1 1415541
1 42126 1
33.651
$33.65
10/16/2008
82467
SPARKLETTS
WATER SUPPLIES-C/HALL
0014090
41200
289.86
$300.11
10/16/2008
1
SPARKLETTS
EQ RENTAL-C/HALL SEPT
0014090
42130
1
10.25
10/16/2008 1
82468
ISTATE DISBURSEMENT UNIT
ISLRY ATTCHMT-#0000932977
1 001
1 21114 1
391.231
$391.23
10 6/2 0 0 8
1
SUNGARD PUBLIC SECTOR PENTAMATION
COMP MAINT-I.T.
0014070
42205
1 161.22
10/16/20081
82469
ITOBYSTROBER
FACILITY REFUND -DBC
1 001
1 23002 1
100.001
$100.00
10/16/2008 1
82470
ISANDY STROHM
JRECREATION REFUND
1 001
34730
39.001
$39.00
10/16/2008
82471
SUNGARD PUBLIC SECTOR PENTAMATION
COMP MAINT-I.T.
0014070
42205
563.00
$724.22
10 6/2 0 0 8
1
SUNGARD PUBLIC SECTOR PENTAMATION
COMP MAINT-I.T.
0014070
42205
1 161.22
10/16/2008 1
82472
ITELEPACIFIC COMMUNICATIONS
IT1 INTERNET SVCS -OCT 08
1 0014070
1 44030 1
525.381
$525.38
10/16/2008
TIME WARNER
MODEM SVCS -COUNCIL
0014010
1 42130
44.95
10/16/2008 1
82473
ITHE COMDYN GROUP INC
ICONSULTING SVCS -WK 9/26
0014070
1 44000 1
571.20
$571.20
10/16/2008
1 82474
TIME WARNER
CABLE SVCS-I.T. OCT/NOV
0014070
44030
352.72
$397.67
10/16/2008
TIME WARNER
MODEM SVCS -COUNCIL
0014010
1 42130
44.95
10/16/2008 1 82475 JDAN TOOHEY IRECREATION REFUND 1 001 1 34780 1 100.00 $100.00
10/16/2008 1
82476
JTRG LAND INC
PROF.SVCS-SITE D AUG 08
0015240
R44000 1
1,568.64
$1,568.64
10/16/2008 1
82477
TRI -CITIES POOL SERVICE & REPAIR
MONTHLY MAINT-DBC SEPT
1 0015333
1 45300 1
160.001
$160.00
10/16/2008 1
82478
JTRIFYTT SPORTS
ICONTRACT CLASS -FALL
1 0015350
1 45320 1
1,476.001$1,476.00
Page 9
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
umber
=
Vendor Name
Transaction Description
Fund/ Dept
Acct # Amount
Total Check Amount
10/16/2008
82479
UCN INC
LONG DIST SVCS -SEPT
0014090
42125 52.91
$52.91
10/16/2008
82480
VALLEY CREST LANDSCAPE MAINT INC
LNDSCP MAINT-PARKS SEPT
0015333
45300
5,645.47
$32,929.12
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
LNDSCP MAINT-DBC SEPT
0015340
45300
24,604.11
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-JULY BLAST
0015340
42210
1,050.00
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PAUL GROW
0015340
42210
291.41
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-REAGAN PK
0015340
42210
388.75
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-HERITAGE PK
0015340
42210
392.70
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PANTERA PK
0015340
42210
361.68
10/16/2008
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PAUL GROW
0015340
42210
195.00
10/16/2008 1 82481 IVANTAGEPOINT TRNSFR AGNTS-303248 10/17/08-P/R DEDUCTIONS 001 1 21108 1 4,617.601 $4,617.60
10/16/2008 1 82482 IVISION INTERNET PROVIDERS INC IMONTHLY HOSTING FEE -OCT 1 0014070 1 44030 1 219.301 $219.30
10/16/2008
82483
WARREN SIECKE
TRFFC SIGNAL-G/SPNGS
2505510
R46412
81.67
$343.00
10/16/2008
WARREN SIECKE
TRFFC SIGNAL-BREA CYN
2505510
R46412
81.67
10/16/2008
WARREN SIECKE
TRFFC SIGNAL -RACQUET CLUB
2505510
R46412
81.66
10/16/2008
WARREN SIECKE
TRFFC SIGNAL-G/SPRNGS
2505510
R46412
32.67
10/16/2008
WARREN SIECKE
TRFFC SIGNAL-BREA CYN
2505510
R46412
32.67
10/16/2008
WARREN SIECKE
TRFFC SIGNAL -RACQUET CLUB
2505510
R46412
32.66
10/16/2008
82484
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
21.65
$1,197.62
10/16/2008
WAXIE SANITARY SUPPLY
SUPPLIES -PARKS
0015340
42210
187.46
10/16/2008
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
988.51
10/16/2008 1 82485 IWEST COAST MEDIA IAD -PHOTO CONTEST OCT 0014095 1 42115 1 620.001 $620.00
10/16/2008 1 82486 IPAULWRIGHT JAN SVCS-PLNG,CNCL MTG 10014090 1 44000 1 210.001 $210.00
10/16/2008
82487
FLORIST
FLORAL ARRGMNT-P BIOLEC
0014090
41400
64.95
$221.910/16/2008
rVIERS
VIERS FLORIST
FLORAL ARRGMNT-J GILMARTN
0014090
41400
70.310/16/2008
VIERS FLORIST
FLORAL ARRGMNT-V HERRERA
0014090
41400
86.60
10/16/2008 1 82488 IPING YI FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00
Page 10
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
umber
=
Vendor Name
Transaction Description
Fund/ Dept Acct #
Amount
Total Check Amount
10/16/2008
1 82489
JYI TONY TORNG
IP & R COMM -SEPT O8
0015210 44100
1 65.00
$65.00
10/23/2008 1 82490 JOSCARAGUIRRE FACILITY REFUND -DBC 1001 1 23002 1 500.001 $500.00
10/23/2008 1
82491
IAJAX SIGN GRAPHICS INC.
SUPPLIES-PLNG
1 0014090
1 41200 1
14.161
$14.16
10/23/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-463
001
23012
64.80
10/23/2008 1
82492
JALL AMERICAN PRO SPORTS INC
SUPPLIES -WOOD PLAQUES
1 0014090
1 41400 1
1,066.73
$1,066.73
10/23/2008 1
82493
JALLIANT INSURANCE SERVICES INC
SPL EVENT INS-F/FUN FSTVL
1 0015350
1 45300 1
454.501
$454.50
10/23/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-463
001
23012
64.80
10/23/2008 1
82494
JAMERICOMP GROUP INC
SUPPLIES -TONERS
1 0014070
1 45000 1
187.27
$187.27
10/23/2008
DAY & NITE COPY CENTER
PRINT SVCS-NGHBRHD IMP
0015230
42110
1,041.80
10/23/2008 1
82495
JANTHONY SANTOS
REIMB-08 CESA CONF
1 0014440
1 42340 1
120,381
$120.38
10/23/2008 1
82496
APPLEONE EMPLOYMENT SERVICES
TEMP SVCS -WK 10/8
1 0014030
1 44000 1
822.251
$822.25
10/23/2008
82497
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 04-463
001
23012
360.00
$360.00
10/23/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-463
001
23012
64.80
10/23/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-463
001
34650
-64.80
10/23/2008 1 82498 ICASH CHANGE -FALL FUN FESTIVAL 001 1 34720 1 600.00 $600.00
10/23/2008 1 82499 JCDW GOVERNMENT INC. JANNL MAINT-COMP 1 0014070 1 42205 1 1,523.251 $1,523.25
10/23/2008 1 82500 IMEI LING CHANG IFACILITY REFUND -DBC 1 001 1 36900 1 550.001 $550.00
10/23/2008 1 82501 ICITY OF WEST COVINA IFORENSIC SVCS-JUL-SEPT 1 0014411 1 45401 1 3,160.00 $3,160.00
10/23/2008
82502
VICTORIA CROSS
REIMB-SUPPLIES
0014090
41200
51.41
$280.89
10/23/2008
VICTORIA CROSS
REIMB-SUPPLIES
0014060
1 42340
1 229.48
10/23/2008 1 82503 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -SEPT 08 1 0014020 1 44023 1 1,882.741 $1,882.74
10/23/2008
82504
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
128.82
$2,148.98
10/23/2008
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
389.22
10/23/2008
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
589.14
10/23/2008
DAY & NITE COPY CENTER
PRINT SVCS-NGHBRHD IMP
0015230
42110
1,041.80
Page 11
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
10/23/2008
82506
DEPARTMENT OF GENERAL SERVICES
CMAS-CONTRACT CHARGES
0014070
46250
16.90
$209.71
Check Date
Check Number
Vendor Name
CMAS-CONTRACT CHARGES
Transaction Description
46250
Fund/ Dept
Acct #
Amount
Total Check Amount
DFS FLOORING CORP
MAINT-HERITAGE PK
0015340
1 42210
1 385.00
10/23/2008
DIAMOND BAR PETTY CASH
10/23/2008
1 82505
IDEPARTMENT OF CONSERVATION
ISMIP FEES-JUL-SEPT 08
1 001 1
34350 1
352.921
$352.92
10/23/2008
82506
DEPARTMENT OF GENERAL SERVICES
CMAS-CONTRACT CHARGES
0014070
46250
16.90
$209.71
10/23/2008
DEPARTMENT OF GENERAL SERVICES
CMAS-CONTRACT CHARGES
0014070
46250
192.81
10/23/2008
82507
DFS FLOORING CORP
MAINT-DBC
0015333
42210
1,085.00
$1,855.00
10/23/2008
DFS FLOORING CORP
MAINT-PANTERA PK
0015340
1 42210
1 385.00
10/23/2008
DFS FLOORING CORP
MAINT-HERITAGE PK
0015340
1 42210
1 385.00
10/23/2008 1 82508 IDIAMOND AGE SENIOR CLUB REIMB-CLUB INSURANCE 1 1255215 1 44000 1 1,075.001 $1,075.00
10/23/2008
82509
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -GENERAL
0014090
42325
42.00
$172.00
10/23/2008
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -COUNCIL
0014090
1 42325
130.00
10/23/2008
82510
DIAMOND BAR PETTY CASH
MEMO CREDIT-REC
0015350
42410
-8.00
$302.83
10/23/2008
DIAMOND BAR PETTY CASH
SUPPLIES -RECYCLING
1155516
41200
40.00
10/23/2008
DIAMOND BAR PETTY CASH
SUPPLIES -DBC
0015333
41200
31.33
10/23/2008
DIAMOND BAR PETTY CASH
FILING FEES-PLNG
0015210
44220
50.00
10/23/2008
DIAMOND BAR PETTY CASH
MAINT-PARKS
0015340
42210
16.17
10/23/2008
DIAMOND BAR PETTY CASH
SUPPLIES -TINY TOTS
0015350
41200
8.60
10/23/2008
DIAMOND BAR PETTY CASH
MTG-CMGR
0014030
42325
20.00
10/23/2008
DIAMOND BAR PETTY CASH
TRNG-P/WKS
1155515
42340
8.00
10/23/2008
DIAMOND BAR PETTY CASH
SUPPLIES -COMM DEV
0015210
41200
11.16
10/23/2008
DIAMOND BAR PETTY CASH
POSTAGE -GENERAL
0014090
42120
2.54
10/23/2008
DIAMOND BAR PETTY CASH
STAFF MTG-CMGR
0014030
42325
69.00
10/23/2008
DIAMOND BAR PETTY CASH
MTG-P/WKS
0015510
42325
14.25
10/23/2008
DIAMOND BAR PETTY CASH
SUPPLIES -TINY TOTS
0015350
41200
11.80
10/23/2008
DIAMOND BAR PETTY CASH
MTG-CMGR
0014030
42325
1 27.98
10/23/2008 1 82511 JESRI INC JANNL ESRI MAINT-08/09 1 0014070 1 42205 1 10,620.771 $10,620.77
10/23/2008
82512
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-307
001
23010
32.00
$160.00
10/23/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-299
001
23010
32.00
10/23/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -GENERAL
0014090
42120
32.00
10/23/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-312
001
23010
32.00
Page 12
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount Total Check Amount
10/23/2008
82512...
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-304
001
23010
32.00 $160.00 ...
10/23/2008 1 82513 IGRAND MOBIL IVEH MAINT-COMM SVCS 1 0015310 1 42200 1 314.67 $314.67
10/23/2008
82514
GRAYBAR
SUPPLIES-I.T.
0014070
41200132.61
2,310.00
$203.46
10/23/2008
GRAYBAR
SUPPLIES-I.T.
0014070
41200
58.78
10/23/2008
GRAYBAR
SUPPLIES-I.T.
0014070
41200
12.07
10/23/2008
82515
GROUP DELTA CONSULTANTSINSPECTION
SVCS -V -DITCH
2505510
R46416
2,310.00
$13,797.50
10/23/2008
GROUP DELTA CONSULTANTS
INSPECTION SVCS -STEEP CYN
2505310
R46415
4,547.50
10/23/2008
GROUP DELTA CONSULTANTS
INSPECTION SVCS-SUMMTRDG
2505310
R46415
6,940.00
10/23/2008
82517
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-496
001
23012
37.50
$10,101.66
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-496
001
34650
-37.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-488
001
23012
187.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-488
001
23012
46.88
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-488
001
34650
-46.88
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-463
001
23012
750.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-463
001
23012
187.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-463
001
34650
-187.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-463 -
001
23012
375.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-463
001
23012
93.75
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-463
001
34650
-93.75
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 01-321
001
23012
525.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
23012
131.25
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-321
001
34650
-131.25
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-582
001
23012
315.00
10/23/2008
HALL & FOREMAN, INC.
SLOPE REPAIR -V -DITCH
2505510
46416
425.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-582
001
23012
78.75
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-582
001
34650
-78.75
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-363
001
23012
555.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
23012
138.75
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
34650
-138.75
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-363
001
23012
1,075.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
1 001
23012
268.75
Page 13
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008
82517...
HALL & FOREMAN, INC.
PROF.SVCS-EN 08-601
001
23012
750.00
$10,101.66 ...
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 08-601
001
23012
187.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 08-601
001
34650
-187.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-555
001
23012
1,694.87
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
23012
423.72
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
34650
-423.72
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
R45223
328.12
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-496
001
23012
150.00
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTION
0015510
R45227
95.63
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-555
001
23012
102.01
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
23012
25.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
34650
-25.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTION
2505310
46415
425.00
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-559
001
23012
270.00
10/23/2008
-
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-559
001
23012
67.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-559
001
34650
-67.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTIONS
0015510
45227
289.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-580
001
23012
262.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-580
001
23012
65.63
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-580
001
34650
-65.63
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-574
001
23012
87.91
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
23012
21.98
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
34650
-21.98
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-457
001
23012
250.00
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-457
001
23012
62.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04457
001
34650
-62.50
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-524
001
23012
157.50
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-524
001
23012
39.38
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-524
001
34650
-39.38
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
34650
-268.75
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-595
001
23012
696.12
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-595
001
23012
174.03
10/23/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-595
001
34650
-174.03
10/23/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-534
001
23012
335.00
Page 14
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008 82518
HAZARD REDUCTION SYSTEMS INC
SERVER RACKS-I.T.
0014070
R46250
14,038.05
$14,038.05
10/23/20011
82519
JENNIFER HIMES
FACILITY REFUND -HERITAGE
001
23002
200.00
$400.00
10/23/2008 1
1
JENNIFER HIMES
FACILITY REFUND -HERITAGE
001
23002
200.00
10/23/2008
82520
INLAND EMPIRE STAGES
EXCURSION-BURBANK
0015350
45310
2,200.00
$2,872.00
10/23/2008
1
1
INLAND EMPIRE STAGES
TRANSPORTATION-BURBANK
1125350
45310
1 672.00
10/23/2008 1
82521
JINLAND VALLEY HUMANE SOCIETY
JANIMAL CONTROL SVCS-NOV
0014431
1 45403 1
91773.08
$9,773.08
10/23/2008
1
INTERNATIONAL PAVING SOLUTIONS
RETENTIONS PAYABLE
250
1 20300
1 -3,040.06
10/23/2008 1
82522
JENNY INOUYE
IFACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
10/23/2008
1 82523
INTERNATIONAL PAVING SOLUTIONS
CONSTRUCTION-PANTERA
2505310
R46415
30,400.58
$27,360.52
10/23/2008
1
INTERNATIONAL PAVING SOLUTIONS
RETENTIONS PAYABLE
250
1 20300
1 -3,040.06
10/23/2008
82524
JOHN L HUNTER & ASSOC. INC
PRORSVCS-INSPECTIONS
0015510
44240
1,315.00
$1,767.50
10/23/2008
JOHN L HUNTER & ASSOC. INC
PROF.SVCS-INSPECTIONS
0015510
1 44240
452.50
10/23/2008
82525
KENDRAJOHNSON
FACILITY REFUND -DBC
001
23002
100.00
$140.00
10/23/2008
KENDRAJOHNSON
FACILITY REFUND -DBC
001
36610
40.00
10/23/2008 1
82526
IJEONG E KIM
IFACILITY REFUND -DBC
1 001
1 23002 1
100.001
$100.00
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-490
001
23012
222.36
10/23/2008 1
82527
ISANG MUCK KIM
IFACILITY REFUND -DBC
1001
1 23002 1
100.001
$100.00
10/23/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-595
001
23012
133.39
10/23/2008 1
82528
IKIRK STEINKE ELECTRIC
MAINT-LORBEER SCHOOL
0015340
1 42210 1
742.001
$742.00
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-595
001
34650
-24.01
10/23/2008 1
82529
LANDS' END BUSINESS OUTFITTERS
STAFF SHIRTS
0014095
1 41400 1
2,209.531
$2,209.53
10/23/2008
82530
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 05-490
001
23012
1,235.34
$2,906.49
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-490
001
23012
222.36
10/23/2008
LEIGHTON &ASSOCIATES, INC.
ADMIN FEE -EN 05-490
001
34650
-222.36
10/23/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-595
001
23012
133.39
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-595
001
23012
24.01
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-595
001
34650
-24.01
10/23/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-582
001
23012
155.07
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-582
001
23012
27.91
Page 15
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008
82530...
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-582
001
34650
-27.91
$2,906.49 ...
10/23/2008
82533
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-582
001
23012
746.19
$500.00
10/23/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -07-582
001
23012
134.31
10/23/2008
82534
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -07-582
001
34650
-134.31
$674.54
10/23/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-GEOTECHNICAL
2505310
46415
636.50
10/23/2008
1 82531
LOS ANGELES COUNTY SHERIFF'S DEPT.
CALVARY CHAPEL -SEPT 08
0014411
45402
6,929.00
$7,065.63
10/23/2008
LOS ANGELES COUNTY SHERIFF'S DEPT.
TRANSIT SALES -SEPT 08
1125553
45402
136.63
10/23/2008 1
82532
JMERGGUERITE LOTFALLA
FACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
10/23/2008
EMAD NABIH
RETENTIONS PAYABLE
250
20300
-380.00
10/23/2008 1
82533
ITEJDEEP MEHROK
IFACILITY REFUND -DBC
001
1 23002 1
500.00
$500.00
10/23/2008
EMAD NABIH
RETENTIONS PAYABLE
250
20300
-697.60
10/23/2008 1
82534
MERCURY DISPOSAL SYSTEMS INC
JRECYCLING FEES -SEPT 08
1155515
1 44000 1
674.54
$674.54
10/23/2008
EMAD NABIH
CONSTRUCTION-SUMMTRDG
2505310
R46415
6,976.00
10/23/2008 1
82535
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -EN 05-479
1 001
1 23012 1
16.24
$16.24
10/23/2008
82536
EMAD NABIH
RETENTIONS PAYABLE
250
20300
-365.00
$15,243.30
10/23/2008
EMAD NABIH
RETENTIONS PAYABLE
250
20300
-380.00
10/23/2008
EMAD NABIH
RETENTIONS PAYABLE
250
20300
-251.10
10/23/2008
EMAD NABIH
RETENTIONS PAYABLE
250
20300
-697.60
10/23/2008
EMAD NABIH
CONSTRUCTION-SUMMTRDG
2505310
R46415
2,511.00
10/23/2008
EMAD NABIH
CONSTRUCTION-SUMMTRDG
2505310
R46415
6,976.00
10/23/2008
EMAD NABIH
CONSTRUCTION-SUMMTRDG
2505310
R46415
3,650.00
10/23/2008
EMAD NABIH
CONSTRUCTION-SUMMTRDG
2505310
R46415
3,800.00
10/23/2008 1 82537 OAK TREE LANES INC AD -PHOTO CONTEST 1 0014095 1 42115 1 100.001 $100.00
10/23/2008
82538
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
81.56
$940.74
10/23/2008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
61.65
10/23/2008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
239.41
10/23/2008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
62.01
10/23/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
0015350
41200
25.59
10/23/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
0015350
41200
10.08
10/23/2008
OFFICEMAX INC
SUPPLIES -DBC
0015333
41200
63.28
10/23/2008
OFFICEMAX INC
SUPPLIES-P/INFO
0014095
41200
1 182.04
Page 16
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008
82538...
OFFICEMAX INC
SUPPLIES-H/R
0014060
41200
50.71
$940.74...
10/23/2008
82540
OFFICEMAX INC
SUPPLIES-P/INFO
0014070
41200
131.61
$350.00
10/23/2008
OFFICEMAX INC
SUPPLIES-P/INFO
0014070
41200
32.80
10/23/2008 1
82539
JORIENTAL TRADING COMPANY INC
SUPPLIES -COMM SVCS
0015350
1 41200 1
123.40
$123.40
10/23/2008
1
PERS HEALTH
NOV 08 -HEALTH INS PREMS
0014090
40086
388.00
10/23/2008 1
82540
IJASPER PANE
FACILITY REFUND -DBC
001
23002 1
350.00
$350.00
10/23/2008
1 82541
PERS HEALTH
NOV 08 -HEALTH INS PREMS
0014060
40093
89.01
$28,150.90
10/23/2008
1
PERS HEALTH
NOV 08 -HEALTH INS PREMS
0014090
40086
388.00
10/23/2008
82543
PERS HEALTH
NOV O8 -HEALTH INS PREMS
001
1 21105
27,673.89
$41.96
10/23/2008 1
82542
IPIPER JAFFRAY
IBOND REMARKETING FEES
1 0014090
1 42129 1
4,009.291
$4,009.29
10/23/2008
1
SIMPSON ADVERTISING INC
DESIGN SVCS -SNOW FEST
0014095
44000
725.00
10/23/2008 1
82543
JPTM DOCUMENT SYSTEMS
IPRINT SVCS -1099 FORMS
1 0014050
1 41200 1
41.96
$41.96
10/23/2008 1
82544
IRAJESH RANE
IFACILITY REFUND -DBC
1001
1 23002 1
200.001
$200.00
10/23/2008 1
82545
IRECY CAL SUPPLY CO
SUPPLIES -RECYCLING
11155516
1 41200 1
208.751
$208.75
10/23/2008 1
82546
IREGIONAL CHAMBER OF COMMERCE
ISERVICE CONTRACT-NOV 08
0014096
1 45000 1
1,000.00
$1,000.00
10/23/2008 1
82547
ISAN GABRIEL VALLEY COUNCIL OF GOVT
ITAC MTG-LIU/YEE
1 0015510
1 42325 1
40.001
$40.00
10/23/2008 1
82548
KENIA SEONG
IRECREATION REFUND
1 001
1 34760 1
120.001
$120.00
10/23/2008
1
SIMPSON ADVERTISING INC
DESIGN SVCS -SNOW FEST
0014095
44000
725.00
10/23/2008 182549
ISIGN CONTRACTORS INC
BANNERS -COMM SVCS
1 0015350
1 45300 1
1,772.911
$1,772.91
10/23/2008
1 82550
SIMPSON ADVERTISING INC
AD -DBC SEPT O8
0014095
44000
688.92
$1,413.92
10/23/2008
1
SIMPSON ADVERTISING INC
DESIGN SVCS -SNOW FEST
0014095
44000
725.00
10/23/2008 1 82551 ISO CAL SANITATION IEQ RENTAL -SEPT 08 0015340 1 42130 1 545.97 $545.97
10/23/2008
82552
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
55.95
$7,318.05
10/23/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
16.39
10/23/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
7,245.71
Page 17
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008
82553
STANDARD INSURANCE OF OREGON
NOV O8 -LIFE INS PREMS
001
21106
1,253.70
$3,242.76-
10/23/2008
82557
STANDARD INSURANCE OF OREGON
NOV O8-SUPP LIFE INS PREM
001
21106
207.50
$44.95
10/23/2008
STANDARD INSURANCE OF OREGON
NOV 08-STD/LTD
001
21112
1,781.50
10/23/2008 1 82554 ISTATE BOARD OF EQUALIZATION ISALES TAX-JUL-SEPT 08 1 001 1 36650 1 24.001 $24.00
10/23/2008
82555
THE GAS COMPANY
GAS SVCS -HERITAGE PK
0015340
42126
60.03
$198.71
10/23/2008
1
THE GAS COMPANY
GAS SVCS -DBC
0015333
42126
1 138.68
10/23/2008 1
82556
THE WHOLE ENCHILADA INC
JMTG SUPPLIES -COUNCIL
0014090
1 42325 1
237.071
$237.07
10/23/2008
TWO HORSE CONSTRUCTION
CONSTRUCTION-G/RUSH
2505510
R46416
1 62,486.92
10/23/2008 1
82557
ITIME WARNER
IMODEM SVCS-COUCIL
0014010
1 42130 1
44.951
$44.95
10/23/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
18,184.94
10/23/2008 1
82558
ITRANSCORE LLC
ITRFFC MNGMNT-P/WORKS
2505510
1 R46412 1
84,285.001
$84,285.00
10/23/2008
82559
TWO HORSE CONSTRUCTION
RETENTIONS PAYABLE
250
20300
-6,248.70
$56,238.22
10/23/2008
TWO HORSE CONSTRUCTION
CONSTRUCTION-G/RUSH
2505510
R46416
1 62,486.92
10/23/2008
1 82560
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
1 42125
1 68.80
$161.87
10/23/20011
VERIZON CALIFORNIAPH.SVCS-SYC
CYN PK
0015340
42125
87.94
10/23/2008
VERIZON CALIFORNIA
PH.SVCS-DATA MODEM
0014090
1 42125
1 5.13
10/23/2008 1 82561 JW.W. GRAINGER INC. MAINT-HERITAGE PK 0015340 1 42210 1 180.291 $180.29
10/23/2008
82562
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
12,371.69
$40,767.60
10/23/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
5,834.15
10/23/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
4,168.64
10/23/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
18,184.94
10/23/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DBC
0015333
42126
208.18
10/23/20011
82563
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
26.30
$82.59
10/23/2008
1
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
1 41200
56.29
10/23/2008
82564
WEST COAST ARBORISTS INC
TREE MAINT-AUG 08
0015558
45509
10,882.20
$19,967.20
10/23/2008
WEST COAST ARBORISTS INC
TREE WATERING -AUG 08
0015558
45510
670.00
10/23/2008
WEST COAST ARBORISTS INC
TREE MAINT-SEPT 08
0015558
45509
7,745.00
Page 18
City of Diamond Bar - Check Register 10/15/08 thru 10/29/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
10/23/2008
1 82564...
IWEST COAST ARBORISTS INC
ITREE WATERING -SEPT 08
1 0015558
1 45510
1 670.001
$19,967.20 ...
10/23/2008 1
82565
IRUDY WONG
IFACILITY REFUND-PANTERA
001
1 23002 1
100.001
$100.00
10/23/2008 1
82566
JPAULWRIGHT
AIV SVCS -P/C, CNCL MTG
1 0014090
1 44000 1
210.001
$210.00
10/23/20081
82567
IPRISCAYUN
IFACILITY REFUND -DBC
1001
1 23002 1
400.00
$400.00
10/29/20081
82569
1 POMONA VALLEY YMCA
COMM ORG SUPPORT
1 0114010
1 42355 1
450.00
$450.00
$853,469.62
Page 19
CITY COUNCIL
�`�oRroaK��
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g
TITLE: Preliminary Treasurer's Statement' September 2008
RECOMMENDATION:
Approve the September 2008 Preliminary Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6.5
Meeting Date: Nov. 4, 2008
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances, and the effective
yield earned from investments. This statement also includes a separate investment portfolio report
which details the activities of the investments. All investments have been made in accordance with
the City's Investment Policy.
Since there are still adjustments being made to the cash balances between the various funds for the
Fiscal 07-08 year end, the statement being presented has been termed preliminary. Once the year
end numbers have been finalized a revised September treasurer's statement will be presented to the
City Council for approval.
PREPARED BY:
Linda G. Magnuson, Finance Director
Depar m' nt Head
Assistant City Manager
Attachments:
Preliminary Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
September 30, 2008
(preliminary)
---BEGINNING TRANSFERS ENDING
.. BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$32,902,510.17
606,045.67
$1,786,518.17
$31,722,037.67
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
41,604.46
0.00
COMMUNITY ORG SUPPORT FD
(3,664.68)
PETTY CASH ACCOUNT
(3,664.68)
GAS TAX FUND
(182,152.31)
513,968.66
INVESTMENTS:
331,816.35
TRANSIT TX(PROPA) FD
951,055.48
174,549.76
101,289.02
1,024,316.22
TRANSIT TX (PROP C) FD
1,656,163.22
69,021.10
US TREASURY Money Market Account
1,725,184.32
ISTEA Fund
0.00
$39,324,241.60
0.00
INTEGRATED WASTE MGT FD
247,707.65
19,929.57
19,047.70
248,589.52
TRAFFIC IMPROVEMENT FUND
370,769.62
370,769.62
AB2928-TR CONGESTION RELIEF FD
21,615.07
21,615.07
AIR QUALITY IMPRVMNT FD
93,853.79
93,853.79
TRAILS & BIKEWAYS FD
9,755.52
9,755.52
Prop 1 B Bond Fund
938,838.76
938,838.76
PARK FEES FD
410,916.22
410,916.22
PROP A- SAFE PARKS ACT FUND
(17,792.00)
(17,792.00)
PARK & FACILITIES DEVEL. FD
909,321.15
32,119.98
877,201.17
COM DEV BLOCK GRANT FD
11,996.50
5,215.27
6,781.23
CITIZENS OPT -PUBLIC SAFETY FD
75,301.45
75,301.45
NARCOTICS ASSET SEIZURE FD
357,126.29
357,126.29
CA LAW ENFORCEMENT EQUIP PRGI
80,106.30
80,106.30
LANDSCAPE DIST #38 FD
21,211.82
22,694.90
(1,483.08)
LANDSCAPE DIST #39 FD
(6,751.07)
17,150.38
(23,901.45)
LANDSCAPE DIST #41 FD
70,269.05
7,986.12
62,282.93
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(346,280.45)
633,418.30
(979,698.75)
SELF INSURANCE FUND
956,335.44
1,132.00
955,203.44
EQUIPMENT REPLACEMENT FUND
204,231.36
204,231.36
COMPUTER REPLACEMENT FUND
179,501.24
523.95
178,977.29
PUBLIC FINANCING AUTHORITY FUNI
92,735.12
65,601.1120,
686.20
137,650.03
TOTALS
$40,004,680.71
$1,449,115.87
$2,647 781.99
$0.00 $38,806,014.59
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($561,081.47)
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($518,227.01)
INVESTMENTS:
US TREASURY Money Market Acct.
$921,163.09
LOCAL AGENCY INVESTMENT FD
31,265,428.48
FED HOME LOAN BANK NOTES
7,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
137,650.03
TOTAL INVESTMENTS
$39,324,241.60
TOTAL CASH $38,806,014.59
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated ex n¢tt s.
Jarfies DeStefano, Tr surer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of September 2008
Totals for month $ 39,324,241.60 $ 39,295,745.18
Less Investments matured during the month
Total Investments:
2007-08 Actual Interest Income
2008-09 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
Federal Agency LAIF Fund
Securities ARIMEMEmb,
79.51
17.80% *Maw
U.S Treasury
Money Market Total Investment --$39,324,242
2.69%
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
0.00
$ 39,324,241.60
$1,702,255.90
$1,015,700.00
$45,724.73
4.502%
TYPE OF INVESTMENTS:
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places no
limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United Stales Government. The City Investment Policy places
a 40% limit on this type of investment.
Note: The fair market value is the value of a security if it was sold on the date of this report. Since interest rates fluctuate from day to day the fair market value may rise or fall accordingly. It is the
intention of the City to hold all securities (with the exception of LAIF) to maturity or until called by the issuer. At that time, the security is redeemed at face value regardless of the current interest
rate.
Purchase
Maturity
Amount
Current Par I
Fair Market
Institution
Type of Investment
Rating
Date
Date
Term
At Cost
Original Par
Value *
Rate
State of California
Local Agency Inv Fund
AAA
31,265,428.48
31,263,872.06
2.774%
Wells Fargo Bank
US Treasury Money Market
AAA
$921,163.09
921,163.09
0.972%
Union Bank -(Fiscal Agent)
US Treasury Money Market
AAA
137,650.03
137,650.03
0.880%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note
AAA
05/12/08
05/12/10
2.0 Yrs
1,000,000
1,000,000.
995,840.00
3.350%
Wells Fargo Inst Securities
FHLB - Federal Home Loan Nc
AAA
08/27/08
08/27/10
2.0 Yrs
1,000,000
1,000,000
995,630.00
3.400%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note
AAA
05/15/08
11/15/10
2.5 Yrs
1,000,000
1,000,000
1,000,390.00
3.500%
Wells Fargo Inst Securities
FHLMC - Freddie Mac Note
AAA
01/21/08
02/21/11
3.0 Yrs
1,000,000
1,000,000
994,910.00
3.600%
Wells Fargo Inst Securities
FFCB - Farm Credit Note
AAA
03/18/08
03/18/11
3.0 Yrs
1,000,000
1,000,000
997,190.00
3.600%
Wells Fargo Inst Securities
FHLMC- Freddie Mac Note
AAA
04/15/08
04/15/11
3.0 Yrs
1,000,000
1,000,000
988,140.00
3.500%
Wells Fargo Inst Securities
FHLMC- Freddie Mac Note
AAA
06/03/08
06/03/11
3.0 Yrs
1,000,000
1,000,000
1,000,960.00
4.000%
Totals for month $ 39,324,241.60 $ 39,295,745.18
Less Investments matured during the month
Total Investments:
2007-08 Actual Interest Income
2008-09 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
Federal Agency LAIF Fund
Securities ARIMEMEmb,
79.51
17.80% *Maw
U.S Treasury
Money Market Total Investment --$39,324,242
2.69%
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
0.00
$ 39,324,241.60
$1,702,255.90
$1,015,700.00
$45,724.73
4.502%
TYPE OF INVESTMENTS:
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places no
limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United Stales Government. The City Investment Policy places
a 40% limit on this type of investment.
Note: The fair market value is the value of a security if it was sold on the date of this report. Since interest rates fluctuate from day to day the fair market value may rise or fall accordingly. It is the
intention of the City to hold all securities (with the exception of LAIF) to maturity or until called by the issuer. At that time, the security is redeemed at face value regardless of the current interest
rate.
CITY COUNCIL
Agenda # 6.6
Meeting Date: Nov. 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
na
�J
TITLE: Approve Amendment No. 1 to the ontract with TRG Land, Inc. in the
amount of $48,826 for land planning services on property owned by the
Walnut Valley Unified School District (WVUSD) commonly known as Site
D, appropriate $28,826 from General Fund Reserves, and Approve
Amendment No. 1 to the reimbursement agreement with WVUSD
increasing the reimbursement amount and approving a methodology of
dividing the land sale proceeds.
RECOMMENDATION:
Approve contract amendment, appropriate funds, and approve amendment to
reimbursement agreement with WVUSD. All the approvals would be contingent upon
approval by the Walnut Valley Unified School District.
BACKGROUND/FINANCIAL IMPACT:
In June 2007, the City Council approved a reimbursement agreement with WVUSD
which specified that the City will be reimbursed the cost to create the Specific
Development Plan (Specific Plan) for Site D plus 5% to account for lost interest income.
The original estimated cost to create the Specific Plan was approximately $280,909.
TRG Land, Inc., the consultant preparing the Specific Plan, is requesting additional
funds in the amount of $48,826. With the original approval, the City Council
appropriated an additional $20,000 for contingencies and unexpected costs to be
approved by the City Manager. None of the contingency funds have been expended to
date. So in order to fund the amendment to the contract in the amount of $48,826, the
Council needs to appropriate an additional $28,826.
The amendment to the reimbursement agreement with WVUSD will provide that the
District will reimburse the City the total cost of the Specific Plan ($329,735) plus an
additional 5% to account for lost interest income at the time the property sells.
BACKGROUND:
Walnut Valley Unified School District owns an undeveloped parcel of real property
within the territorial limits of the City ("School Property") which has been found to be
unnecessary for future school use and has been declared surplus property. The City
owns an approximate .93 acre undeveloped parcel of real property immediately
adjacent to the School Property ("City Property") which was purchased for economic
development purposes and other public uses.
The School District desires the disposition of the School Property to yield the maximum
return to the District for the benefit of its constituents and its educational mission. The
City desires that the School Property and City Property (collectively referred to
hereinafter as "Site D") be developed in a manner as to assure compatibility with and to
meet the needs of the surrounding area, and to provide a desirable level of sales tax
revenues to the City. The School District and the City have agreed to cooperate and
collaborate in the planning of the future land use and zoning designations for Site D in
order that School District and City may each advance its respective objectives for the
disposition of the property.
DISCUSSION:
The Specific Planning process has been underway for approximately a year. During
that time, we have addressed a number of issues including development of an
Environmental Impact Report (EIR). While the EIR is not yet completed, there have
been a number of issues that had to be addressed that were not included in the
consultant's original scope of work. Some of these issues are concerns raised by City
staff about the document itself and making it a more comprehensive document with the
inclusion of a sustainability section. Other staff initiated changes include a computer
modeling of the projects so that nearby residents will be able to fully understand the
visual impacts of the proposed land use plan.
In addition to the City directed changes, there were a number of issues identified
through the EIR process that required additional work by the consultant including
additional civil engineering work to address covering the flood channel, additional work
related to the type of retaining wall being used to maximize the size of usable land, and
additional cultural resource work in the field. These additional tasks were not in the
original scope of work but are necessary to have a complete and thorough
environmental analysis of the project.
The amendment to the reimbursement agreement does the following:
1. Increases the agreed upon reimbursement amount to address the increase in
costs associated with amendment number 1 to the TRG Land Inc. contract.
2. Approves a methodology for dividing the proceeds of the sale of the property.
Increased Amount of Reimbursement
This modification is straightforward and is intended to capture the proposed increase in
the overall TRG Land contract.
Division of Proceeds for sale of Properties
An issue that was never addressed in the original reimbursement agreement was the
appropriate manner in which the proceeds of the sale of the properties would be
allocated. It is anticipated that the property would be marketed and sold as one large
parcel to a single buyer. However, there are two actual property owners (City and
WVUSD). In order to equitably divide the proceeds of the sale, the reimbursement
agreement states:
Upon the sale of the property either in whole or as two separate
sales, the proceeds of the sale(s) shall be divided based on the
following formula: District shall receive 95.4% of the sales
proceeds, less the reimbursement of the administrative overhead
to be paid to the City. The City shall receive 4.6% of the sale
proceeds.
These percentages represent the approximate percentage of the usable land that each
party is contributing to the project.
If approved by Council, the amendment to the TRG Land Contract and the amendment
to the reimbursement agreement with WVUSD will be contingent upon approval by the
WVUSD Board at its November 5th meeting.
PREPARED BY:
Assistant City Manager
Attachments:
1. Amendment No. 1 to the TRG Land Inc Contract
2. Amendment No. 1 to the MOU with WVUSD
AMENDMENT NO. I TO THE CONSULTING SERVICES
AGREEMENT FOR SITE D LAND PLANNING SERVICES
This Amendment No. 1 to the CONSULTING SERVICES AGREEMENT FOR SITE D
LAND PLANNING SERVICES ("Amendment') is made and entered into this 4th day of
November 2008, by and between the City of Diamond Bar, a municipal corporation
(hereinafter referred to as "City") and TRG Land Inc. (hereinafter referred to as
"Consultant').
RECITALS
A. City and Consultant heretofore entered into a Consulting Services Agreement for
Site D Land Planning Services dated June 19, 2008 ("Agreement") to provide land
planning services for the property located in the City known as Site D.
B. The parties now desire to amend the Agreement by increasing the compensation
to account for unanticipated costs encountered by Consultant in the performance of the
Agreement.
NOW THEREFORE, in consideration of the foregoing and the promises and covenants
contained herein, the Agreement is amended as follows:
Section 3 of the Agreement is hereby amended in its entirety to read as follows:
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the
schedule set forth in Exhibits "1-A through 1-F and Exhibit 2-A and 2-13 and
attached to this amendment." Payment will be made only after submission of
proper invoices in the form specified by City. Total payment to Consultant
pursuant to this Agreement shall not exceed $329,735.
Except as set forth in this Amendment, all other terms and conditions set forth in the
Agreement shall be and remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to
the Consulting Services Agreement for Site D Land Planning Services as of the day and
year first set forth above.
ATTEST: CITY OF DIAMOND BAR
M
City Clerk
APPROVED AS TO FORM:
la
City Manager
"CONSULTANT"
By:
City Attorney
Its:
AMENDMENT NO. I TO THE CONSULTING SERVICES
AGREEMENT FOR SITE D LAND PLANNING SERVICES
This Amendment No. 1 to the CONSULTING SERVICES AGREEMENT FOR SITE D
LAND PLANNING SERVICES ("Amendment') is made and entered into this 4th day of
November 2008, by and between the City of Diamond Bar, a municipal corporation
(hereinafter referred to as "City") and TRG Land Inc. (hereinafter referred to as
"Consultant').
RECITALS
A. City and Consultant heretofore entered into a Consulting Services Agreement for
Site D Land Planning Services dated June 19, 2008 ("Agreement") to provide land
planning services for the property located in the City known as Site D.
B. The parties now desire to amend the Agreement by increasing the compensation
to account for unanticipated costs encountered by Consultant in the performance of the
Agreement.
NOW THEREFORE, in consideration of the foregoing and the promises and covenants
contained herein, the Agreement is amended as follows:
Section 3 of the Agreement is hereby amended in its entirety to read as follows:
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the
schedule set forth in Exhibits "1-A through 1-F and Exhibit 2-A and 2-B and
attached to this amendment." Payment will be made only after submission of
proper invoices in the form specified by City. Total payment to Consultant
pursuant to this Agreement shall not exceed $329,735.
Except as set forth in this Amendment, all other terms and conditions set forth in the
Agreement shall be and remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to
the Consulting Services Agreement for Site D Land Planning Services as of the day and
year first set forth above.
ATTEST:
M
City Clerk
CITY OF DIAMOND BAR
0
City Manager
APPROVED AS TO FORM:
City Attorney
m
Its:
"CONSULTANT"
Site 'D' Completed Items Addendum
Consultant
Costs
Item
Completed Items
TRG Land, Inc.
$ 15,070.00
KFM Geoscience
$4,856.00
Studies for Loffel walls and the unforeseen presence of several critical
weak clay layers within the proposed cut slopes
Environmental impact Sciences
$2,000.00
Additional costs for response to comments, etc,
Linscott, Law & Greenspan
$2,500.00
Traffic study for double left from Diamond Bar Blvd into project
PCR
$3,500.00
Cultural and paleo report
Total
$27,926.00
S:\Projects\City of Diamond Bar\Current Milestones_Schedule\milestones_costs_g.10.08 a �„ x
Site D' New Items Addendum
Consultant
Costs
Item
New IteMS
Digital Preview
$5,000.00
Computer modeling of project for public meetings
TRG Land, Inc
$2,090.00
Commercial and Residential Product Imagery/Photos
$2,090.00
Irreducible Diagram
$1,200,00
General Design Guidelines
$5,200.00
Sustainability Section
$1,320.00
Site Sections
$4,000.00
Reformatting Specific Plan Document
$0.00
Public meetings and Exhibits - billed at cost
Total
$20,900.00
S:\Projects\City of Diamond Bar\Current Milestones_Schedule\milestones_costsy.10.05 EXHIBIT
September 19, 2008
David Doyle
Assistant City Manager
City of Diamond Bar
21825 Copley Drive
Diamond Bar. CA 91765
RE: WVUSD / Site D Specific Plan
Dear David,
TRG Land is pleased to submit this addendum to our proposal regarding the Specific
Plan for Site D Property in the City of Diamond Bar, California. Our efforts will include
items not previously covered in our original scope of services.
A. Provide computer modeling of the project.
Task: Provide a computer generated model of the project from
several off site locations to illuminate how the project will
be viewed from public locations.
Product: Computer modeling of the site for public presentations.
Est. Hrs: 46
Cost: $5,000
B. Product imagery for both commercial and residential products.
Task: Field trip to photograph appropriate product for the site.
Product: Imagery to be formatted for the Specific Plan
Est. Hrs: 19
Cost: $2,090
C. Prepare an irreducible diagram to outline setbacks and guidelines for the site.
Task: Produce a diagram showing the irreducible aspects of the
site plan, including building and parking setbacks, and
landscape areas.
Product: Diagram to be used in the Specific Plan.
Est. Hrs: 19
Cost: $2,090
C. tv of Asia--ry nui Bar
r%0de� do us x fc Scu pe of Se€- Ices
"u'epiendber 0, 2008
Vagz f3
D. General Design Guidelines
Task: Add general design guidelines to the Specific Plan that
broadly outline desirable conditions for development
Product: General design guidelines.
Est. Hrs: 11
Cost: $1,200
E. Provide a sustainability section
Task: Write a sustainability section for the Specific Plan outlining
required practices to be followed for both commercial and
residential uses.
Product: Sustainability Section text and support graphics if needed.
Est. Hrs: 47
Cost: $5,200
F. Provide site sections of the project.
Task: Provide 4 site sections of the project as requested by client.
Product: Four cross sections of the site.
Est. Hrs: 12
Cost: $1,320
G. Update and reformatting of the Specific Plan Document.
Task: Reformat the Specific Plan with the inclusion of the above
text and support graphics and other changes that might
arise.
Product: Revised Specific Plan
Est. Hrs: 36
Cost: $4,000
The scope of work outlined above is for planning services provided by TRG Land, Inc.
This scope of work does not include the services of other disciplines such as, but not
limited to, civil engineering, geotechnical engineering, traffic and environmental reports.
01 'lu d 'U'ar
ALW ofidnffn do so)ine at :sere ice,;
:Septi ember Pyr. 2008
Based upon this proposal, we are requesting that a time and materials contract be
established for $20,900 for the above services. Public meetings will be billed at cost.
Please call me regarding any questions you might have; otherwise, we will proceed with
this work immediately.
Best regards,
TRG Land, Inc.
Mark Rogers, Principal
Ce: Doug Yeoman
This Amendment No. 1 is made and entered into this 4t" day of November 2008
between the City of Diamond Bar, California, a municipal corporation ("City") and
the Walnut Valley Unified School District, a unified school district organized
under the California Education Code ("District"),
A. Recitals.
The City has heretofore entered into a Memorandum of Understanding (MOU) with
Walnut Valley Unified School District to cooperate and collaborate in the planning of the
future land use and zoning designations for Site D in order that District and City may
each advance its respective objectives for the disposition of the property.
As a result of increases to the contract for the independent consultant performing this
work on behalf of the District and City the MOU which outlines the contractual
obligations of each party needs to be amended to reflect the additional costs incurred in
the land use planning process.
In addition, it is appropriate to address the division of proceeds from the sale of said
property as an amendment to the MOU.
B. Amendment to MOU.
The MOU is hereby amended as follows:
Section 1 Preparation of Specific Plan.
1.1 City agrees to engage the services of TRG Land, Inc. to prepare a specific
plan for Site D in accordance with California Government Code sections
65450 through 65457, pursuant to its proposal dated June 6, 2007, and to
advance the cost of preparation of the specific plan. The revisions by
TRG Land Inc. to its June 6, 2007 proposal as documented in its proposal
amendment dated September 19, 2008 and attached to this amendment
as Exhibit B-1 and B-2 shall be accepted and approved by District and
City.
1.2 District shall reimburse City the cost of preparation of the specific plan
upon sale of Site D, the reimbursement to be paid through escrow, from
the proceeds of the sale. The reimbursement shall consist of the final
direct cost of TRG Land Inc.'s services, the additional cost of associated
consulting services provided by TRG's subconsultants and others for civil
engineering, geotechnical engineering and environmental services, plus
an administrative overhead charge of five percent ( 5%) of the total of the
foregoing reflecting City staff time and public hearing expenses. Total
reimbursement pursuant to this paragraph shall not exceed the sum of
Three Hundred Forty Six Thousand Two Hundred Twenty -One dollars and
ATTACHMENT
75/100 ($346,221.75) absent written consent of District, which consent
shall not be unreasonably denied or delayed. The not to exceed costs of
TRG Land, Inc. and its subconsultants for the services to be rendered
under this Memorandum are attached hereto as Exhibit B, Exhibit B-1, and
Exhibit B-2 and incorporated herein by this reference.
SECTION 3. Sale of Site D by District/City.
3.3 Disposition of Sale Proceeds
Upon the sale of the property either in whole or as two separate sales, the
proceeds of the sale(s) shall be divided based on the following formula:
District shall receive 95.4% of the sales proceeds, less the reimbursement
of the administrative overhead to be paid to the City. The City shall
receive 4.6% of the sale proceeds.
SECTION 4. Term
This Memorandum shall commence on July 1, 2007 and remain in effect until the
actions contemplated herein have been fully consummated Notwithstanding, the
parties agree, subject to force mejeure events beyond the reasonable control of the
parties, that should the specific plan for Site D not be approved by City within twenty-
four (24) months from the date and year first written above consistent with the schedule
attached as Exhibit D, either party may terminate this Memorandum upon providing
written notice to the other party. In the event this Memorandum is terminated pursuant
to this paragraph 4, District shall be released from the reimbursement obligation set
forth in paragraph 1.2 above.
Each party to this Supplemental Agreement acknowledges that no representation by
any party which is not embodied herein nor any other agreement, statement or promise
not contained in this Supplemental Agreement shall be valid and binding. Any
modification of this Supplemental Agreement shall be effective only if it is in writing
signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental
Agreement as of the day and year first set forth above.
ATTEST:
M
City Clerk
CITY
M
APPROVED AS TO FORM: DISTRICT
City Manager
ATTACHMENT
City Attorney
APPROVED AS TO FORM:
By:
WVUSD Attorney
Agenda # 6 . 7
Meeting Date: 1114108
CITY COUNCIL '" *'� ; � AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
F�
FROM: James DeStefano, City Mana eri `I f
TITLE: ACCEPTANCE OF WORK PERFORMED BY INTERNATIONAL PAVEMENT
SOLUTIONS FOR THE CONSTRUCTION OF THE STORAGE CONTAINER PAD AT PANTERA
PARK; DIRECTION TO THE CITY CLERK TO FILE THE PROPER NOTICE OF COMPLETION AND
TO RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE.
RECOMMENDATION: Accept the work performed by International Pavement Solutions; direct the
City Clerk to file the Notice of Completion; and authorize the release of the retention.
FINANCIAL IMPACT: There is $120,000 appropriated for this project. Total cost to complete the
project is $102,736.98. Following is the breakdown of project costs:
Project Costs:
Construction Contractor (Includes Change Orders #1 & 2) $ 63,899.58
Design & Construction Management/ Observation $ 28,300.00
Plans & Specs Photocopies and Bid Release Ads $ 708.40
Inspection & Plan Check $ 9,829.00
TOTAL $ 102,736.98
Funds appropriated for this project: $ 120,000.00
BACKGROUND: The City Council awarded a contract in the amount of $58,214.58 to International
Pavement Solutions on June 17, 2008 to construct storage container pads at Pantera Park. Change
Order #1 in the amount of $5,500 was approved by staff to add the following scope of work to the
contract:
Change Order #1
1. Remove and replace approximately 90LF of existing mow curb due to elevation issues.
2. Remove approximately 180CY of existing soil and re -grade south area
to blend properly with new drainage to be installed per plan.
3. Reconfigure irrigation in south area and plant to fill in removed soil area.
Total: $5,500.00
Change Order #2 in the amount of $185.00 was approved by staff to add the following scope of work
to the contract:
Change Order #2
1. Additional 24 sq. ft. of 6" concrete paving @ $7.00 per sq. ft. $168.00
2. Additional 2 linear ft. of 12" wide concrete band at chain link fence @ $8.50 per LF $17.00
Total $185.00
Total cost of the project, including Change Orders #1 & 2 is $63,899.58
The work was substantially completed on October 21, 2008 and is now ready to be accepted.
DISCUSSION: The purpose of this project was to construct a concrete pad on which to place the
storage containers used by youth sports organizations utilizing Pantera Park for their programs. The
concrete pad moves the containers further away from the basketball courts, which is a very active
area of the park. The sports organizations provide their own storage containers. The project also
added three park benches for users of the basketball courts and improved the landscaping in the
project area.
Attachments: Notice of Completion
REVIEWED BY:
r /g 4P
Linda Magnuson
Director of Finance
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 COPLEY DRIVE
DIAMOND BAR CA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 Coolev Drive
Diamond Bar CA 91765
4. The nature of the interest or estate of the owner is; "Lessee"
(]fothertlon fee, spike "ht fee" and hrsed, for example, "porehaser andera.caaot ofpumliec," or'Yessee�
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on October 21 2008
. The work done was: Construction of Storage Container Pad at Pantera Park
7. The name of the contractor, if any, for such work of improvement was International Pavement Solutions
of.coavaotorfc, wad: oflmpmvement as a whole, insert "none") (Damof Connect)
S. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles,
State of California, and is described as follows Pantera Park. 738 Pantera Drive
9. The street address of said property is 738 Pantera Drive Diamond Bar, CA 91765
(Ifno street address has been officially assigned, iosed `bona'')
CITY OF DIAMOND BAR
Dated:
yenscndnn r r Wiridnal owner
I, the undersigned, say: I am the
foregoing
S1g[odllre of owner or ccetann to officer ofownernamed in paagaph 2 orhis agent
VERIFICATION
("rendent of', "Maoager of," "A pettnecof," "Owner of," etc.)
declarant of the
notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own
knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 08 , at Diamond Bar , California.
(Data ofelgnature) (City whcresigned)
(Personal signature ofthe individual who is ewranng thavhe contents of
the notice of completion are we)
DO NOT RECORD
REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of
improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The "owner" who must file for record a notice of completion of a building or other work of improvement
means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done,
though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease,
causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed,
must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed
by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one
covenant), but the names and addresses of the other co-owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses
of his transferor or transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of
improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work
of improvement is made pursuant to two or more original contracts, then this form must be modified as follows:
(1) Strike the works "A work of improvement' from paragraph 6 and insert a general statement of the kind
of work done or materials furnished pursuant to such contract (e.g., "The foundations for the improvement");
(2) Insert the name of the contractor under the particular contract in paragraph 7.
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No
contractor's name need be given if there is no general contractor, e.g., on so-called "owner -builder jobs."
In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to
deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached.
In paragraph 9, show the street address, if any, assigned to the property by any competent public or
governmental authority.
CITY COUNCIL
Agenda # 6 . 8
Meeting Date: November- 4, 2008
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
r
TITLE: AWARD OF DESIGN AND CON TRUCTION ADMINISTRATION
SERVICES FOR THE 2008-2009 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) CURB RAMP INSTALLATION PROJECT TO NORRIS-
REPKE IN THE AMOUNT OF $25,890.00, AND AUTHORIZE A
CONTINGENCY AMOUNT OF $2,500.00 FOR CHANGE ORDERS TO
BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $28,390.00.
RECOMMENDATION:
F02=81
FINANCIAL IMPACT:
Fiscal Year 2008-2009 Budget includes an allocation of $121,608.00 of Community
Development Block Grant (CDBG) funds for the Curb Ramp Installation Project within
the vicinity of Armstrong Elementary School.
BACKGROUND:
As shown in Exhibit "A", thirty-seven (37) curb ramp locations within the vicinity of
Armstrong Elementary School within the neighborhood bounded to the west by the City
Limit with the City of Industry, to the north by Sunset Crossing Road, and to the east
and south by SR 57/60 Freeway is in need of construction or upgrading. The majority of
the 37 locations will be new ramps installed where currently no ramps exist. All other
areas identified by the consultant are existing curb ramps previously installed but will
need to be removed and replaced to meet current ADA guidelines.
DISCUSSION:
On September 26, 2008, the Public Works Department requested four engineering
consulting firms to submit proposals for professional engineering services. The request
included preparation of plans, specifications and estimates, construction
administration/inspection, and construction staking services.
A total of three (3) proposals were received on October 10, 2008. The table below
shows the proposed fees of each consulting firm.
Consultant
Total
AAE, Inc.
$24,514.00
Norris-Repke
$25,890.00
DMS Consultants,lnc
$42,990.00
The three proposals were reviewed and evaluated by the selection committee. Staff
unanimously concluded that Norris-Repke best understood the City's needs and was
the most qualified consultant because of their design approach, public relations views,
knowledge of local conditions and CDBG Federal Requirements.
Norris-Repke's scope of work includes:
• Research of City, County and Utility company records
• Prepare project plans
• Locate all existing utilities
• Prepare project specifications and cost estimates
• Survey and Construction Staking
• Serve as general liaison and coordinator among Contractor, Subcontractors,
Utility Companies and City Staff
• Provide all inspection services and daily reports
• Review all contractor submittals and invoices prior to City Engineer review and
approval
• Develop any "Punch List" items
• Submit final acceptance report to the City upon Completion of the project
The tentative schedule of this project is as follows:
Design, Specifications and Estimate Complete December 2008
Contract Award January 2009
Construction Completion March 2009
PREPARED BY:
Erwin Ching, Assistant Engineer Date Prepared: October 29, 2008
REVIEW.D"BY:
DiAd G. Li , Director of Public Works
Attachments: Consulting Services Agreement
2
EXHIBIT "A"
CITY OF DIAMOND BAR
PROJECT AREAS FOR 2008-2009 CDBG PROGRAM CURB RAMP INSTALLATION
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THIS AGREEMENT is made as of November 4, 2008 by and between the City of
Diamond Bar, a municipal corporation ("City") and Norris-Repke, ("Consultant").
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the City's Request for
Proposals dated September 26, 2008.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B" the Consultant's
Response, dated October 8, 2008 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect November 4, 2008,
unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "C". Payment will be made only after submission of proper invoices in
the form specified by City.
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: James DeStefano, City Manager Consultant: Kamran Saber, P.E.
City of Diamond Bar Norris-Repke
21825 Copley Drive 400 North Tustin Avenue,
Diamond Bar, CA 91765-4178 Suite 230
Santa Ana, CA 92705
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6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
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combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insured on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy(ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insured to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
admitted to do business in the State of California or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
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11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
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B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
D. The Consultant will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
E. The Consultant will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders
of the Secretary of Labor for purposes of investigation to ascertain compliance with
such rules, regulations and orders.
F. In the event of the Consultant's non-compliance with the equal
opportunity clauses of the Agreement or with any such rules, regulations or orders, this
Agreement may be cancelled, terminated, or suspended in whole or in part and the
Consultant may be declared ineligible for further government contracts in accordance
with procedures authorized in Executive Order 11246 of September 24, 1965, or by
rule, regulation, or as otherwise provided by law.
G. The Consultant will include the provisions of paragraphs (A)
through (F) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of
Executive Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The Consultant will take such action with respect
to any subcontract or purchase order as the City my direct as a means of enforcing
such provisions including sanctions for non-compliance; provided, however, that in the
event the Consultant becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such directions by the City, the Consultant may
request the United States to enter into such litigation to protect the interests of the
United States.
16. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1965,
no person shall, on the grounds of race, color, or national origin, be executed from
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance.
17. Section 109 of the Housing and Community Development Act of
1974. No person in the United States shall, on the grounds of race, color, national
origin, or sex be excluded from participation in, be denied the benefits of, or be
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subjected to discrimination under any program or activity funded in whole or in part with
funds made available under this title.
18. Age Discrimination Act of 1975 and Rehabilitation Act of 1973. Any
prohibition against discrimination of the basis of age under the Age Discrimination Act of
1975, or with respect to an otherwise qualified handicapped individual, as provided in
Section 504 of the Rehabilitation Act of 1973, shall also apply to any such program or
activity.
19. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
20. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
21. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
23. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
24. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
9
25. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
26. County Lobbying Certification.
The Consultant certifies that:
(A) It is understood that each person/entity/firm who applies for a
Community Development Commission contract, and as part of that process, shall certify
that they are familiar with the requirements of the Los Angeles County Code Chapter
2.160, (Los Angeles County Ordinance 9.-0031) and;
(B) That all persons/entity/firm who seeks a contract with the
Community Development Commission shall be disqualified therefrom and denied that
contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist
employer or any other person or entity acting on behalf of the above named firm fails to
comply with the provisions of the County Code.
27. Lobbying Certification.
The Consultant certifies that:
(A) No Federal appropriated funds have been paid or will be paid, by or
on behalf of the Consultant, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, and officer or employee of
Congress, or an employee of any Member of Congress in connection with the awarding
of any Federal contract, the making of any cooperative agreement, and the extension,
continuation renewal, amendment, or modification of any Federal contract, grant, loan
or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid
or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the Consultant shall complete and
submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with
its instructions.
(C) The Consultant shall require that the language of this certification
be included in all subcontracts and that all subcontracts shall certify and disclose
accordingly.
28. Records and Audits. The Consultant shall maintain accounts and
records, including personnel, property and financial records, adequate to identify and
account for all costs pertaining to this Agreement and such other records as may be
deemed necessary by the City to assure proper accounting for all projects, both federal
and non-federal shares. These records will be made available for audit purposes to the
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City or any authorized representative, and will be retained five years after final
payments are issued and other pending matters are closed. (24 CFR Part 84, Sec.
84.53)
29. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
30. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST:
In
CITY OF DIAMOND BAR
Tommye A. Cribbins, City Clerk Jack Tanaka, Mayor
Approved as to form
By:
City Attorney
"CONSULTANT"
By:
Its:
10
October 8, 2008
David G. Liu, PE
Director of Public Works
City of Diamond Bar
Public Works Department
21825 Copley Drive
Diamond Bar, CA 91765
Subject: Fee Proposal for
Consulting Services Proposal to Provide Design, Construction
Administration/inspection, Surveying and Staking Services for
the 2008-2009 CDBG Curb Ramp Installation Project
Dear Mr. Liu:
This presents our fee proposal to provide the engineering services presented in
the attached proposal for the subject project.
Norris-Repke proposes to provide the services for the TOTAL NOT TO EXCEED
FEE presented below. A breakdown of the proposed task/man hour chart for the
project is attached for your information and use in evaluating this proposal. We
would be happy to discuss the fees and their association to our proposed scope
of work and make revisions where mutually agreeable.
Total Not To Exceed Fee = $25,890
Fees will be invoiced monthly based on actual time expended. Outside agency
fees are not included in the proposed fee. Additional services will be provided at
current hourly rates. We appreciate this opportunity to be of service to the City
one more time and look forward to a successful project.
inc rely, TZL
amran Sa er, PE
Principal
Attachment
TEL: 714-973-2230 FAX: 714-973-2263 WWW: www.norrisrepke.com
400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705
P4161
Client: City of Diamond Bar FEE BREAKDOWN CHART
2008-2009 CDBG CURB RAMP INSTALLATION PROJECT
Norris-Repke
October, 2008
TASKS
PROJECT
MANAGER
PROJECT
ENGINEER
Sr. PROJECT
DESIGNER
SURVEY
MANAGER
SURVEY
PARTY
CONST.
! MANAGER
PUBLIC
WORKS
OBSERVER
TOTAL COST
$150
1 $125
j $120
$150
$120
$120
$90
PHASE I: ORIENTATIONIDATA COLLECTION2
4
$730.00
PHASE II: PRELIMINARY DESIGN
Task 1: Field Survey
8
4
8
$2,520.00
Task 2: Base Maps
4
8
$1,460.00
Task 3: Preliminary Design
4
8
$1,460.00
Task 4: City Meeting
2
2
$550.00
PHASE III:DESIGN-.[CONSTRUCTION DOCUMENTS
-
Task 1: Plans
6
10
$1,950.00
Task 2: Specifications
1
4
$650.00
Task 3: Estimate
4
2
_
$740.00
Task 4: Utility Coordination
8
$1,000.00
Task 5: City Meeting/City Processing
2
2
$490.00
PHASE IV: CONSTRUCTION ADMIN./INSPECTION
Task 1: Pre -Construction
2
P
$420.00
Task 2: Construction*
4
8
8
120
$13,320.00
Task 3: Post Construction
2
4
$600.00
Total Hours
1 3
36
1 42
8
16
12
126
j
TOTAL AMOUNT
450.00
4,500.00
5,040.00
1,200.00
1,920.00
1,440.00
11,340.00
$25,890.00
P-4161
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City of San Gabriel
Millennium Miles Street Improvement Program 2000-2007
Norris-Repke helped the City of San Gabriel develop a street improvement program
spanning five years to address the needs of its rapidly deteriorating street system and
limited public works improvement budgets. Norris-Repke provided cost effective land
surveying, engineering design, project management and construction management and
inspection service program for the five-year citywide annual street improvement program,
This CDBG funded project included street, curb, sidewalk and ramp improvements on
local and collector streets throughout the City,
City of Westminster
20th and 21st Street Improvements
Norris-Repke provided surveying and engineering design services for eight residential
streets (10th, 11th, 12th and 13th, 18th, 19th, 20th, and 21 st Street), which included street
reconstruction, curb & gutter installation, street widening, and ADA ramp installation and
reconstruction, as well as new sidewalk construction. This CDBG funded project
included the preparation of design survey, design plans, specifications, and cost
estimates. This project was particularly challenging due to the on-site coordination with
residential owners adjoining the improvements. Most of the project area did not have any
existing sidewalk, and the joining of existing driveways required considerable on-site
coordination.
City of Costa Mesa
Sidewalk Improvements
Norris-Repke performed design survey and prepared a PS&E package for a sidewalk improvement package at various
locations in the City. The project added sidewalk to existing streets and included new ADA ramps at intersections. Funding
was combined from CDBG funding and City gas tax funds.
City of San Gabriel
San Gabriel Blvd. Improvement Project
San Gabriel Boulevard serves as a major regional four -lane north/south arterial commuter
link between 1-10 and 1-210 with high traffic and intensive commercial development and
driveway access through the corridor. This STP -L funded project consisted of the
rehabilitation and reconstruction of 3,900 LF of poor condition roadway including localized
removal and replace areas, curb, gutter and sidewalk repair, the addition to gutter plate
and cross gutters, the addition of curb ramps and the reconstruction of driveway aprons
where needed. Due to the intense commercial activity in the area, community outreach
and proactive communication with local businesses was critical. Norris -Repko
successfully provided design and construction surveying, and construction management
and inspection services to this project in addition to design.
City of Buena Park
Commonwealth Avenue Improvement Project
Norris-Repke provided engineering design for the preparation of plans, specifications, and
estimates for the improvement of Commonwealth Avenue from Indiana Avenue to the
easterly City limit (2,180 LF). This project including AC removals and replacement, ADA
improvements, traffic striping and traffic signal modification, as well as design and
construction surveying and construction inspection.
City of Villa Park
Villa Park Road Rehabilitation
Norris-Repke provided design and construction surveying, engineering design and construction management and inspection
services for the rehabilitation and improvements on this primary arterial road, including the upgrading of 14 existing handicap
ramps to meet Federal requirements.
_ Consulting Services Proposal Page 3 of 22
' 2008-2009 CDBG Curb Ramp Installation Project
City of West Hollywood
Flores St., Westmount Dr., West Knoll Dr., Westbourne Dr.
Improvement Project
Norris-Repke provided engineering design services for street improvements on six
residential streets in a congested West Hollywood neighborhood. This project included
the removal and replacement of curb and gutter and 20 existing handicap ramps.
City of Costa Mesa
17th Street Rehabilitation
Norris-Repke provided land surveying and design engineering services for a busy,
secondary arterial roadway in a high traffic commercial area in the City of Costa Mesa.
This project included the addition of a raised median, the modification of traffic signals,
removal and replacement of damaged pavement, curb and gutter and sidewalk, as well
ADA ramp upgrades to meet Federal requirements. The project construction cost was
estimated at $2.3 M.
Design and Construction Surveying Projects
City of San Gabriel
San Gabriel Boulevard Street Improvement Project
Norris-Repke provided design survey services for 4,600 LF of busy arterial roadway in the City of San Gabriel as part of a
street rehabilitation project. Norris-Repke operated a three-person survey crew to expedite data collection on this busy urban
roadway.
City of San Gabriel
Roses Street Improvement Project
Norris-Repke provided design survey services for 3,640 LF of collector street in the City of San Gabriel as part of a street
rehabilitation project.
City of Garden Grove
Coast Sewer Construction Staking
Norris-Repke provided construction staking services for six sewer installation locations in the City of Garden Grove as part of
our On -Call Surveying Services Agreement. Close coordination with the City and Contractor was required due to demanding
construction schedules.
City of Buena Park
Stanton, Manchester, Artesia Construction Staking
Norris-Repke provided construction staking services for three street rehabilitation projects in the City of Buena Park as part of
our On -Call Surveying Services Agreement.
City of Villa Park
Mesa Drive Widening and Improvements
This project consisted of the widening of 1,000 LF of a collector street within an upscale residential neighborhood. The project
design and construction were complicated by the existing conditions of terrain, driveways, walls and utilities. Norris-Repke
provided survey, design and construction management and inspection services.
City of Buena Park
Commonwealth Avenue Improvements Construction Staking
Norris-Repke provided construction staking services for a 2,180 LF arterial street improvement project. Construction included
AC removals and replacement and ADA improvements.
Consulting Services Proposal _ Page 4 of 22
2008-2009 CDBG Curb Ramp Installation Project
City of Stanton
Sewer Improvements at Various Locations
Norris-Repke successfully provided construction surveying services for the construction of 6,000 LF of parallel relief lines
along five separate City sewer segments identified as high priority by the City's Sewer Infrastructure Analysis Update.
City of Villa Park
Villa Isle Storm Drain
Norris-Repke successfully provided construction surveying services of 1,000 LF of 45' HDPE storm drain within an existing
natural channel. Special design considerations were required due to the shallow cover and existing flows within the natural
channel.
California Construction Authority
Various Land Surveying Projects
Norris-Repke acted as Project Surveyor for the mapping and construction surveying at a large fairground construction project
operated by the California Construction Authority. The Base map was prepared by aerial photography with supplemental
mapping added for covered areas and for utilities by conventional surveying measurements.
References
For over 23 years, Norris-Repke has provided or prepared project reports, design, PS&E documents, land
surveying and mapping, and construction assistance for hundreds of engineering projects. Currently Norris-
Repke provides engineering and surveying services similar to those requested by the City for several agencies:
1. Client:
City of San Gabriel
Address:
425 S. Mission Drive
j
San Gabriel, CA 91776
Contact:
Bruce Mattern, City Engineer
9 Telephone:
626-308-2800
I
2. Client:
City of Villa Park
9 Address:
17855 Santiago Boulevard
9
Villa Park, CA 92861
Contact:
Ken Domer, City Manager
6 Telephone:
714-998-1500
3. Client:
City of Westminster
Address:
8200 Westminster Blvd.
Westminster, CA 92683
g Contact:
Marwan Youssef, City Engineer
9 Telephone:
714-898-3311
_ Consulting Services Proposal Page 5 of 22
2008-2009 CDBG. Curb Ramp Installation Project
F ,.
0
This project consists of providing design, construction
administration/inspection Surveying and Staking Services for the City of
Diamond Bar 2008-09 Community Development Block Grant (CDBG) Curb
Ramp Installation Project. The project includes the installation of
approximately 37 ramps at the vicinity of Armstrong Elementary School.
The project objective is to upgrade the existing ramps or construct new
ramps to provide continuity and accessibility for pedestrians in accordance
to the Americans with Disabilities Act (ADA). The Estimated Construction
cost is $121,000 (Erwin Ching, Project Manager)
Existing Condition
Norris-Repke conducted a field reconnaissance on Tuesday October 7,
2008. Our design staff visited the job site and performed a preliminary
investigation on 20 intersections (49 ramps, 12 ramps more that stated in
the RFP). In general the existing facilities are located in residential areas.
The existing sidewalks are located at the right-of-way with some
landscaped parkway between the sidewalk and street curb and gutter.
Some other findings is as follows:
1. Out of 49 street corners investigated, 33 street corners lack any
type of ramp.
2. 16 ramps were situated at the close vicinity of Armstrong
Elementary School. Nine (9) ramps out of these 16 ramps lack
Detectable Warning Surface (WDS).
3. Observed at some locations, the concrete spandrel section of
adjacent cross gutters have cracks.
4. Some of the existing ramps have lip higher than the gutter flow
line.
Other observed existing conditions that will impact the project design
include:
1. Existing hardscape (bricks, concrete etc) in the parkway adjacent
to the sidewalk
2. Landscaping within the parkway area
3. Walls and hardscape located behind the sidewalk on private
property
4. Slopes and grades on private property behind the sidewalk.
5. Signs and utility facilities within the parkway area adjacent to the
sidewalk landing areas
6. Cross -gutter spandrels at the curb returns
7. Steep longitudinal sidewalk grades
8. Existing ramp condition and gutter or spandrel condition
Project Approach
Major project issues and considerations that will need to be addressed
during the project design and construction phases include the following:
1. Curb Ramp Standards
The standard plans to be used for design and construction must be
selected. Agencies typically use Caltrans, APWA or their own Standard
Plans as a basis for design and construction. Due to the use of CDBG
funds certain Federal requirements must be considered such as the use of
"truncated domes, aka WDS". The use of standard plans such as APWA enhances the design since standards
have been developed for various cases of existing conditions. The standards to be used will be discussed with
Consulting services Proposal
_
2008-2009 CDBG Curb Ramp Installation Project
Page 6 of 22
doing removals), protection of private
(irrigation etc.).
City staff prior to the start of design. Based on the existing
conditions on private property it appears the use of retaining curbs of
various heights will be a prominent design feature.
2. Curb Replacement
Two primary conditions of existing curb exist throughout the project.
Curb with a standard gutter and curb associated with a spandrel. In
cases where there are no existing ramps agencies typically remove
and replace (R&R) the existing curb and gutter or use a horizontal
saw cut and grinding method to remove the curb barrier. R&R of the
curb and gutter is more costly and often requires the removal of
adjacent AC as well. Saw cutting and grinding is less expensive but
leaves a condition that is not acceptable to some agencies. Where
spandrels exist the removal option may also require the complete
removal of the spandrel as well. These issues will be discussed with
City staff and direction obtained prior to the start of design.
3. CDBG Funding
The use of CDBG funding requires additional project processes and
specification requirements. Norris-Repke has considerable
experience in developing PS&E and construction administration for
CDBG funded projects. We have recently completed a CDBG
projects in the City of Diamond Bar and San Gabriel and worked with
the LA Community Development Commission (Tom Crabson and
Greg Jordan) in the development and construction of the projects.
4. Existing Conditions
The existing conditions associated with each ramp will need to be
determined and evaluated prior to the proper design being prepared.
The best way to minimize potential construction problems and costly
change orders is to prepare a field topographic survey of each site.
This will provide the key information required such as sidewalk
grades adjacent to the ramp location, existing conditions on the
private property adjacent to the proposed ramp, existing parkway
conditions, gutter and spandrel drainage conditions, parkway slope
and obstructions. In addition a photo log of each location is
important for use during design and as a record of the 'before
condition".
5. Construction Considerations
During construction major considerations will include adequate
signing for pedestrian routing around each site, control of drainage (if
property improvements and replacement of parkway improvements
During construction, the Observer and Contractor must work in unison to achieve the goals of the City approved
construction documents, as well as work closely to meet the needs, concerns and inquiries of the public and local
community. Norris-Repke believes strongly in a proactive approach to community outreach. Early and
continuous communication regarding construction schedules and activities will minimize public and community
concerns and complaints. In addition to community outreach efforts, active communication involving all
construction team players including the City, Contractor, Construction Administrator, utility providers and involved
agencies will aid in minimizing misunderstanding, and/or conflicts.
6. Construction Schedule
.: *. Consulting Services Proposal
2008-2009 CDBG Curb Ramp Installation Project
Page 7 of 22
PROJECTSECTION 2- r; APPROACH ii
Due to the project locations being in the area of schools it would be advisable for the construction to be
coordinated with a time when school use is it at a minimum. This will minimize user inconvenience, potential
liability and potential for vandalism.
Based on our site visit, knowledge of the project, discussions with City staff and our prior experience, the following
will present additional key elements and major considerations that will make this a successful construction project:
• Streamline the project in an effective and efficient manner.
• Acknowledge that the project will cause disruptions to the residential communities and pedestrian traffic
and make every effort to minimize this impact. From our experience, extensive communication with the
affected property owners is helpful in minimizing problems.
• School schedules in the affected areas.
• Handling of all public inquiries and concerns in an informative, courteous and respectful manner. It is
important that the public feel these are being taken seriously and are responded to quickly and
completely.
• Promote and monitor good communication with the Contractor.
• Rapid decision making in responding to the Contractor's questions, clarifications and requests for
direction. This will keep the project moving and minimize change orders.
• Prepare detailed photo history of roadway conditions before, during and after construction.
• Early and thorough utility coordination. Establish working relationship with utility companies.
• An experienced construction administration and inspection team that can work effectively with the
Contractor, public, designers and City staff; are firm when required, but flexible when the situation
warrants; have good record keeping habits and understand what information is important to record and
why; are willing to offer suggestions when warranted; are experienced in the municipal public works areas
of construction relative to the project and the inspection requirements of the construction; are familiar with
the Public Works Inspectors Manual; and knows their limits and when to call for required testing, specialty
inspections or additional assistance.
Norris-Repke has developed its project team with the above successful project criteria as a guide. We propose to
hold our own in-house meetings with the team prior to the project start to orient ourselves, discuss key elements
of the project and major project concerns, and brainstorm ideas on delivering a successful project to the City.
7. We Are Ready to Take Off ..... 1
We have visited the project site area as a preliminary attempt to investigate the project at the proposal level. 20
intersections and 47 ramps within the project area have been inspected, archived, photographed, and checked
against ADA standards. Following are the thumbnail photos of the inspected ramps. Copies of our preliminary
field notes are also included in the Appendix. The grades were measured using Smart Level and have been
delineated on the field notes.
We are prepared to provide the resources and quality services you are seeking for this important project. The
Norris-Repke Team has the ability to serve and the commitment to deliver. We have the right team, resources
available and the winning approach to meet the demands of this important project and the impact it has on the
City and Community.
` Consulting Services Proposal
Page 8 of 22
2008.2009 CDBG Curb Ramp Installation Project
9 '
nNORRIS-REPH
SECTION 2: PROJECT UNDERSTANDING AND APPROACH
1
r i "old m,.Y w Y
_ Consulting Services Proposal Page 9 of 22
`' 2008-2009 CDBG Curb Ramp Installation Project
1. Review project scope and meet with City to determine requirements and procedures for design, review,
coordination and meetings.
2. Research all information, plans, aerials, utility information, etc.
3. Prepare preliminary utility notifications and requests for utility records for the existing utilities within the
project limits. Prepare utility coordination log.
4. Perform a preliminary field investigation and determine preliminary ramp configurations and direction for
survey information to be obtained.
5. Meet with City staff to discuss and agree on rehabilitation strategy for each street.
11. Preliminary Design
1. Field Survey. Perform a field survey of each location to obtain existing condition information including
topographic features, grades of sidewalk approaches, elevations of area behind sidewalk and of
parkway, top of curbs and flow lines. Assumed benchmark would be used at each location.
2. Base Maps. Prepare 81/2" X 11" or 11" x 17" base plans of each location for use in preparing the final
plans.
3. Preliminary Design. Develop preliminary ramp design for each location. Design will include Standard
Plan to be used as a basis and any special considerations required for the site.
4. City Meeting. Meet with City staff to discuss the preliminary designs and receive input and direction
that may be needed.
111. Final Design and Construction Documents
1. Construction Plans. Prepare 81/2" X 11" or 11" X 17" final construction plans for each site. Plans
would include necessary construction notes to clearly describe the construction elements.
2. Specifications. Prepare complete project specifications in Microsoft Word using City standard format
and boilerplate including general conditions, special provisions and bid proposal. Specifications would
include all required CDBG documents and requirements.
3. Cost Estimate. An itemized construction bid proposal and cost estimate in Microsoft Excel would be
prepared. The estimate would include required bid items for control of construction, quantities, unit
costs and total cost.
4. Utility Coordination. Norris-Repke has developed a detailed utility coordination and notification
procedure for use on public works projects. The procedure starts with the utility research included in
Phase I. Final plans would be sent to all utilities with facilities in the area requesting verification of
location, identification of any potential conflicts and a request to relocate. Standard letter and return
questionnaire are used. Results will be included on the utility log. Upon City approval of plans submit
final approved plans to utilities with construction date estimate. Provide utility log and copy of all
correspondence to City.
5. City Review. Submit copies of the PS&E to City staff for review. Address comments and meet with
City staff to discuss if necessary. Revise in a timely manner and resubmit as necessary. Upon City
approval submit original PS&E and electronic files on CD.
Consulting Services Proposal
2005.2009 CDBG Curb Ramp Installation Project
Page 10 of 22
SECTION 3: SCOPE OF SERVICES
IV. Construction Administration/inspection
Norris-Repke separates its Construction Observation Services into the following three phases unless otherwise
advised by the City: Pre -Construction, Construction and Post -Construction:
A. PRE -CONSTRUCTION
1. Be available to answer questions during bidding period.
2. Review by Project Manager and Observer of construction related documents, including Construction
Plans, Specifications, Applicable Standard Plans, Construction Schedule, and Utility Notifications and
Conflicts.
3. Perform Site Evaluation of areas with Project Team.
4. Attend pre -construction conference with City staff and Contractor, including notification to Contractor,
utility agencies, street sweeping, trash collection. Prepare meeting agenda and minutes.
5. Set up project files and formulate team approach for project with City Staff.
B. CONSTRUCTION
D 1.
Perform necessary construction surveying and staking limited to the number of hours included in the
proposed fee.
2.
Provide a combination of full time and part time Construction Observation as directed by the City and
limited to the number of hours included in the proposed fee.
3.
Attend Construction job -site meetings with City staff, Engineer and Contractor. (As Required)
4.
Utility Company Coordination.
g 5.
Maintain Daily Observation Report, including work performed, contractor work force, equipment and
visitors to the site. The report shall also outline discussions with the public, Contractor, City staff, and
details of instructions or agreements with the Contractor. Submit daily reports to City Director of Public
)I
Works. Submit entire log to City at project completion.
6.
Verify and sign contractor's daily extra work reports documenting force account (time and materials) work.
7.
Prepare weekly statement of working days documenting the construction progress, time of completion,
delays and time extensions.
8.
Evaluate Construction operation with respect to quality, progress and schedule.
9.
Review Project Site traffic control.
10.
Coordinate Contractor's field activities to minimize inconvenience to the adjacent businesses and
residences.
11.
Review and recommend Contractor's mix design
12.
Coordinate activities of Testing Lab. Attach copies of the test or work results to daily report.
13.
Coordinate and inspect on-site and laboratory testing of material and attach copies of the test results to
daily report.
14.
Evaluate construction safety, public safety and convenience, and report to City.
15.
Interface with the public and address public complaints and or concerns.
16.
Maintain project records and information for "as -built" plan markups.
17.
Review contractor payment requests to verify field quantities and provide City with recommendations.
18.
Review contractor's Certified payroll for conformance of prevailing wages.
19.
Review Contractor's change order request, notify and provide assistance to the City in the preparation
and negotiation of all change orders.
20.
Review approved revisions made to the plans and specifications and follow-up on Contractor action.
21.
Maintain daily information for as -built plan markups.
22.
Conduct pre -final inspection and prepare written Punch List documenting incomplete or corrective work.
C. POST -CONSTRUCTION
1. Perform final observation and prepare punch list (Final Inspection Correction List).
2. Monitor completion of punch list and report to City.
3. Review final quantities and prepare "as -built" plans.
4. Recommend project for final acceptance.
5. Submit project construction records and "as -built" plans to City.
- Consulting Services Proposal Page 11 of 22
2008-2009 CDBG Curb Ramp Installation Project
All work will be in compliance with approved plans, specifications, Caltrans, State and City regulations,
Greenbook, WATCH Manual, local ordinances and standards. At the close of the project, the Observer will
provide the City Engineer with a written recommendation for acceptance of the work and the project files,
SERVICES PROVIDED BY THE CITY
The City will provide the following services:
1. Provide engineering and reproduction services for bidding and construction observation requirements.
2. Provide processing, approval, or permits as may be required by other governing or utility agencies.
3. Any available existing street and utility plans.
PRO -ACTIVE RESIDENT INFORMATION PROGRAM AND PUBLIC RELATIONS
The development of an effective public information program for this project will assist in reducing inquiries and
complaints during the construction phase. The public relations lessons we have learned from previous similar
projects will allow us to provide a Pro -Active Resident Communication Program. This program is the result of
informal public surveys conducted after completion of similar projects throughout the greater Los Angeles area to
discuss construction with local residents.
There are many ways to phase and schedule the construction work on a particular project. The information
secured from residents provided us with a better understanding of issues most affected by the construction
process. Specific activities that may be incorporated into this project include:
• Project Hotline
• Schedule and updates on the City's website
• Project auto response E-mail
• Require and enforce the contractor to submit weekly activity schedule and communicate this schedule to
the City, residents and other affected parties.
• Informational bulletins will be prepared and provided for distribution to the adjacent property owners.
Communication between Norris-Repke, City staff, and the adjacent property owners will be at the highest level
throughout the project process. The Pro -Active Resident Communication Program will go a long way to
meeting many of these needs. In addition to these efforts, the following will be performed to ensure that a high
level of communication with the design team and City staff is maintained:
• Written weekly status reports including the schedule for following week
• Norris-Repke team meetings
• Meetings with City staff at appropriate intervals
We have considerable experience in the development and implementation of effective public information
programs. This will be a valuable asset to the project success.
Consulting services Proposal Page 12 of 22
2008-2009 CDBG Curb Ramp Installation Project
93*WtUelflUt: PROJECT TEAM
Coy J. Glasscock
Survey Manager
Mike LaFontaine
Party Chief
Chris Wolfe
Instrument Operator I
Michelle Fielding
Survey Technician
Kamran Saber, PE
Project Mgr/Principal in Charge
Buddy Hines
Engineering Design Mgr.
Vince Cruz, EIT
Engineer 11
Ding Martinez
Lead Project Designer
Gill Bermejo
Technician It
Alvin Abad
Technician I
Warren Repke, PE
Principal Advisor
Kamran Saber, PE
Construction Manager
Charlie Clarke
Senior PW Observer
Craig Stubbe
Senior PW Observer
Jas Pal
PW Observer
Consulting Services Proposal Page 14 of 22
_11
2008-2009 CDBG Curb Ramp Installation Project
CITY COUNCIL
Agenda # 6 . 9
Meeting Date : November 4, 2008
TO: Honorable Mayor and Members f the City Council
VIA: James DeStefano, City Ma
TITLE: APPROVE A CONTRACT AME DMENT WITH ADVANTEC CONSULTING
ENGINEERS FOR THE ON-GOING CITYWIDE TRAFFIC SIGNAL TIMING
PROGRAM IN THE AMOUNT OF $50,000, FOR A TOTAL AUTHORIZATION
AMOUNT OF $50,000.
RECOMMENDATION:
Approve contract amendment.
FINANCIAL IMPACT:
The Fiscal Year 2008-2009 Public Works Budget includes an appropriation of $50,000 for
Citywide Traffic Signal Timing Services which is funded entirely by Prop C Local Return
Funds.
BACKGROUND/DISCUSSION:
With the assistance of Advantec Consulting Engineers, the City's traffic signal
synchronization effort was successfully implemented in 2004 along Grand Avenue, Golden
Springs Drive, and Diamond Bar Boulevard. In order to maintain the synchronization of the
traffic signals, the traffic signal controllers must be monitored and their internal time clocks
adjusted on a monthly basis. Drifting of the internal time clocks necessitates the monitoring
and adjustment on a regular basis.
Advantec has been providing traffic signal timing services to the City since 2002. Because of
the firm's history with providing these services and their familiarity with the operations of
Diamond Bar traffic signals, it will be beneficial to continue using Advantec to monitor and
adjust traffic signal timing.
PREPARED BY:
Rick Yee, Senior Civil Engineer
REVIEWED BY:vm X
David G. Liu, Director of Public Works
Attachment: Amendment to the Consulting Services Agreement
Date Prepared: October 28, 2008
AMENDMENT NO.
This Amendment No. 6 is made and entered into this 4 t day of November 2008,
between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY') and Advantec Consulting Engineers, Inc. (hereinafter referred
to as "CONSULTANT').
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide On -Call Traffic Engineering Services, which the Agreement
was dated October 23, 2006.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to provide construction management
support services for various traffic signal improvements.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated October
28, 2008, for construction management support services for various traffic signal
improvements.
Section 2: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City.
Section 3: Each party to this Amendment No. 6 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 6 shall be valid and
binding. Any modification of this Amendment No. 6 shall be effective only if it is in
writing signed by the parties.
I
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 6 as
of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
Bernard K. Li, PE
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
Bernard K. Li, P.E.
Jack Tanaka, Mayor
2
FDO�:
October 28, 2008
Mr. Rick Yee
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, CA 91765
SUBJECT: Proposal for Citywide Traffic Signal Timing Monitoring Service for FY 2008 - 2009
Dear Rick:
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit this proposal to provide
traffic engineering services for the above referenced project in the City of Diamond Bar.
SCOPE OF WORK:
A. STANDARD SERVICE
The scope of work for this project includes monitoring and fine-tuning of signal timing for all existing _
signalized intersections within the City. Tasks include:
• Check existing signal timing and/or coordination parameters upon request
• Minor adjustments of timing parameters, e.g. offsets, splits, to improve traffic progression
• Response to questions via email or telephone regarding existing timing issues
• Coordinate with Caltrans or Los Angeles County to request timing check or adjustments for their
respective signals
• Check and adjust controller internal time clocks.
ADVANTEC will document and keep records of all the intersections that we visited during the
monitoring period, which include: date/time of visit, descriptions of issues or reasons for visit, and
changes in any timing parameters. Also, a latest copy of the signal timing sheets will be kept in the
controller cabinets at all times. All the monitoring records and timing sheets will be made available to the
City upon request.
B. EXTRAORDINARY SERVICES
The following are the most frequent situations that are considered as extraordinary work. If any of the
following situations arises, work will be performed by ADVANTEC on a time -and -material basis:
• Preparation of signal timing plans for any new or modified traffic signals within the City.
• Timing implementation for new or modified signals.
• For each newly installed signal, we will monitor or fine-tune the timings only after six months
from its turn -on, unless the original signal timing plans were prepared by ADVANTEC.
• Re-entering of timing or coordination parameters due to controller or hardware failure.
• Timing change due to other roadway construction projects that might affect traffic patterns within
the City.
21700 Copley Drive • Suite 350 i Diamond Bar *CA 91765
Tel: (909) 860-6222 ® Fax: (909) 860-6722 ® www.advantec-usa.com
Proposal for Citywide Traffic Signal Tuning Monitoring Service for FY 2008 - 2009
Mr. Rick Yee
October 28, 2008
Page 2 of 2
PROPOSED FEE:
Our not -to -exceed fees for the above service are as follows:
Labor Costs:
Personnel
Hours
Rates
Costs
Project Manager
155
$ 160
$24,800
Engineer
120
$ 110
$13,200
Technician
200
$ 60
$12,000
TOTAL, NOT -TO -EXCEED FEE:
$50,000
Invoices will be submitted monthly, which will include a fixed $1,200 for the standard service, along with
time -and -material cost for any extraordinary services performed each month.
We thank you for this opportunity to submit this proposal. If you have any questions or need
clarifications, please do not hesitate to contact me. This proposal is valid for 90 days.
Sincerely,
ADVANTEC Consulting Engineers, Inc
X t't J
Bernard K. Li, P.E., P.T.O.E.
Vice President
21700 Copley Drive • Suite 350 o Diamond Bar #CA 91765
Tel: (909) 860-6222 4 Fax: (909) 860-6722 4 www.advantee-usa.com
CITY COUNCIL
Agenda # 7. 1
Meeting Date: November 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana er
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, VACATING A PORTION OF VIA SORELLA
STREET IN THE CITY OF DIAMOND BAR, CALIFORNIA
RECOMMENDATION:
Staff recommends that the City Council continue the public hearing for Resolution
vacating a portion of Via Sorella Street to November 18, 2008, to allow utility companies
to clarify their easement requests for their facilities within portion of Via Sorella Street
proposed to be vacated.
PREPARED BY:
Erwin Ching, Assistant Engineer
REVIEWF Y:
�g
David G. Liu, Director of Public Works
Date Prepared: October 30, 2008
CITY COUNCIL
Agenda # 7.2
Meeting Date: November 4, 2008
TO: Honorable Mayor and Members of the City Council
i'' r
VIA: James DeStefano, City Mar ag r
TITLE: Development Code Amendment N . 2008-01. Amendment to Table 2-6 of
Section 22.10.030 of the Municipal Code to allow limited educational uses
in the Regional Commercial (C-3) zone.
RECOMMENDATION:
Approve for First Reading by Title only, Waive full reading of Ordinance No. 0X(2008)
and schedule Second Reading for November 18, 2008
FINANCIAL SUMMARY:
The costs associated with the review of this application have been borne by the
applicant
BACKGROUND:
This proposed amendment to the Diamond Bar Development Code was initiated by the
owners of the new two-story office/retail building at Golden Springs and Banning Way to
allow limited educational uses in the C-3, Regional Commercial, zoning district.
Presently, educational uses such as tutoring, art schools, music instruction, martial arts
studios, etc., are prohibited in the C-3 zone. The proposed amendment would allow for
such businesses as primary uses on the upper floors of buildings on C-3 zoned
properties, and as ancillary uses to permitted businesses on the first stories of these
buildings. The proposed amendment further requires such uses be subject to approval
of a Conditional Use Permit to ensure that parking and compatibility issues are fully
addressed.
On October 14, 2008 the Planning Commission held a
Development Code Amendment and recommended with
adopt the attached Ordinance approving DCA 2008-01
minutes are attached.
ENVIRONMENTAL REVIEW:
public hearing on the proposed
a 3-0 vote that the City Council
. The staff report and meeting
The City has determined that this project is exempt from the provisions of the California
Environmental Quality Act (CEQA), as prescribed under Section 15061(b)(3) of the
CEQA Guidelines (no potential for causing a significant effect on the environment),
therefore, no further environmental review is required.
NOTICE OF PUBLIC HEARING:
Notice for this hearing was published in the Inland Valley Bulletin and the San Gabriel
Valley Tribune on October 24, 2008, in a 1/8 page display. Pursuant to Planning and
Zoning Law Government Code Section 65091(a)(3), if the number of property owners to
whom a public hearing notice would be mailed is greater than 1000, a local agency may
provide notice by placing a display advertisement 1/8 page in one newspaper of general
circulation.
PREPARED BY:
Katherine Laufenburger
Senior Planner
REVIEWED BY:
David Doyle, Asst. City Manager Greg Gubman, AICP
Acting Director of Community
Attachments:
1. Ordinance No. XX (2008)
2. Planning Commission Report and Resolution from October 14, 2008
3. Planning Commission draft meeting minutes from October 14, 2008
G:\Staff Reports-CC\DCA 2008-01 CC report 11-4-08.doc
CITY COUNCIL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING DEVELOPMENT CODE AMENDMENT NO. 2008-01
AMENDING TABLE 2-6 OF SECTION 22.10.030 OF THE DIAMOND
BAR MUNICPAL CODE.
1. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The
General Plan establishes goals, objectives and strategies to implement the
community's vision for its future.
2. On November 3, 1998, the City of Diamond Bar adopted a Development
Code. Title 22 of the Diamond Bar Municipal Code which contains the
Development Code is now currently applicable to development applications
within the City of Diamond Bar.
3. Administering the Development Code for over 10 years demonstrated that
certain clarifications and modifications are warranted based on the City's
experience.
4. The City of Diamond has reviewed a request by Eden Dongsan Investments
to amend Title 22 of the Diamond Bar Municipal Code ("Development Code")
to permit limited educational uses in the C-3 zone. Making provisions for
limited educational uses furthers the intent of the C-3 zone.
5. On October 14, 2008 the Planning Commission of the City of Diamond Bar
conducted a duly noticed public hearing on the application and concluded the
public hearing. At that time, the Planning Commission adopted Resolution
No. 2008-30 recommending that the City Council approved Development
Code Amendment 2008-01.
6. On October 24, 2008, notice for this application was published in the Inland
Valley Bulletin and the San Gabriel Valley Tribune. Pursuant to California
Government Code Section 65091 (a)(3), if the number of property owners to
whom a public hearing notice would be mailed is greater than 1,000, a local
agency may provide notice by placing a display advertisement of at least one-
eighth page in at least one newspaper of general circulation. On October 24,
2008, the City placed a one-eighth page display advertisement in the above
mentioned newspapers of general circulation. All persons wishing to testify at
the public hearing in connection with said amendment were heard, and said
amendment was studied; and
7. On November 4, 2008, the City Council of the City of Diamond Bar conducted
a duly noticed public hearing with regard to the Development Code
Amendment. At that time, the City Council concluded the public hearing.
8. Following due consideration of the public testimony, staff analysis and the
Planning Commission's recommendation, the City Council finds that the
Development Code amendment set forth herein is consistent with the General
Plan.
9. The City Council hereby finds that this project is exempt from the provisions
of the California Environmental Quality Act (CEQA), as prescribed under
Section 15061(b)(3) of the CEQA Guidelines (no potential for causing a
significant effect on the environment), therefore, no further environmental
review is required.
10.The City Council hereby specifically finds and determines that, having
considered the record as a whole, including the finding set forth above; there
is no evidence before this City Council that the Development Code
Amendment proposed herein will have the potential of an adverse effect on
the wildlife resources or the habitat upon which the wildlife depends. Based
upon substantial evidence, this City Council hereby rebuts the presumption of
adverse effects contained in Section 753.5 (d) of Title 14 of the California
Code of Regulations.
B. ORDINANCE
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
ordain as follows:
Section 22.080.030 TABLE 2-6 Commercial/Industrial zoning district land uses
and permit requirements. Article II, Title 22 of the City of Diamond Bar Municipal
Code is hereby amended to read as follows:
TABLE 2-6
ALLOWED USES AND PERMIT REQUIREMENTS
FOR COMMERCIAL/INDUSTRIAL ZONING DISTRICTS
Section 22.10.030 Table 2-6., footnotes pertaining to permit requirements.
Article II, Title 22 of the City of Diamond Bar Municipal Code is hereby amended
2
G\Resolutions & Ord-CC\DCA 2008-01 CC Ord 11-4-08.doc
Permit Requirement by District
See Standards
LAND USE 1
C-1
C-2
C-3
1
h Section:
_
RECREATION, EDUCATION & PUBLIC ASSEMBLY USES
Schools -Specialized
ee
education and training non-
CUP
CUP
(5)
CUP
degree
Section 22.10.030 Table 2-6., footnotes pertaining to permit requirements.
Article II, Title 22 of the City of Diamond Bar Municipal Code is hereby amended
2
G\Resolutions & Ord-CC\DCA 2008-01 CC Ord 11-4-08.doc
by adding the following note regarding limited educational uses:
(5) Educational classes/training programs as the primary use shall be limited
to the second floor and above with approval of a CUP. Ancillary classes in
conjunction with a permitted use shall require a CUP and be limited to
15% of a separately demised space occupied by a single tenant or 750
square feet, whichever is less.
PASSED, APPROVED AND ADOPTED THIS 4TH DAY OF NOVEMBER 2008, BY
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR.
OY
Jack Tanaka, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Diamond Bar held on the day of 2008 and was
finally passed at a regular meeting of the City Council held on the day of
2008, by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Tommye Cribbins, City Clerk,
City of Diamond Bar
3
GAResolutions & Ord-CC\DCA 2008-01 CC Ord 11-4-08.doc
0161, _h to EKG]!
1-T�'f�l►�i�7 '' � '711
21825 COPLEY DRIVE—DIAMOND BAR, CA 91765—TEL (909) 839-7030—FAX (909) 861-3117—w .Ciryofdiamondbarxom
AGENDA ITEM NUMBER: 7A
MEETING DATE: October 14, 2008
CASE/FILE NUMBER: Development Code Amendment 2008-01
PROJECT LOCATION: 20657 Golden Springs
Diamond Bar, CA 91765
APPLICATION REQUEST: Code amendment to allow educational uses in the
C-2 commercial zone.
PROPERTY OWNERS: Eden Dongsan Investments Inc.
3751 N. Hermosa Pl. Fullerton, CA 92835
APPLICANTS: Eugene Kim
Eden Dongsan Investments Inc.
3751 N. Hermosa PI. Fullerton, CA 92835
STAFF RECOMMENDATION: Adopt the attached resolution recommending the
City Council adopt Development Code
Amend ment2008-01.
R-33412IMSMWr
This proposed amendment to the Diamond Bar Development Code was initiated by the
owners of the new two-story office/retail building at Golden Springs and Banning Way to
allow limited educational uses in the C-3, Regional Commercial, zoning district.
Presently, educational uses such as tutoring, art schools, music instruction, martial arts
studios, etc., are prohibited in the C-3 zone. The proposed amendment would allow for
such businesses as primary uses on the upper floors of buildings on C-3 zoned properties,
and as ancillary uses to permitted businesses on the first stories of these buildings. The
proposed amendment further requires such uses be subject to approval of a Conditional
Use Permit to ensure that parking and compatibility issues are fully addressed.
ANALYSIS:
A. Review Authority (Chapter 22.70)
According to Development Code Section 22.70 public hearings are required before
the Planning Commission and City Council for proposed development code
amendments. The Planning Commission is required to make a recommendation to
the City Council on whether to approve, approve in modified form, or disapprove the
proposed amendment. Development Code Amendments are legislative actions
subject to approval by the City Council through the adoption of ordinances.
B. Proposed Code Amendment
The C-3 (regional commercial) zoning designation is applied to areas appropriate
for large-scale commercial uses serving residents and businesses within the region.
The C-3 designation is intended to provide a broader range of goods and services
than the C-1 and C-2 zones, which are primarily intended to serve the needs of
Diamond Bar residents. Higher traffic volumes are usually associated with C-3
zoned properties, which provide the opportunity for these sites to attract sales tax
revenue -generating uses. Educational uses are not permitted in the C-3 zoning
district because they are not generally considered regional uses.
The proposed Code Amendment would allow for the consideration of educational
uses in the C-3 zone under the following circumstances:
Educational classes/training programs as the primary use (e.g. vocational
school, computer training classes, etc.) shall be limited to the second floor
and above.
Ancillary classes in conjunction with a permitted use on the first floor
(e.g., music instruction at a musical instrument retail store) shall be limited to
15% of the gross leasable area occupied by a singe tenant, or 750 square
feet, whichever is less.
The proposed code amendment requires the establishment of educational uses in
the C-3 zoning district to be subject to approval of a Conditional Use Permit (CUP).
Page 2
DCA 2008-01
CUPs are already required for educational uses in the C-1, C-2 and I zones to
enable the City to apply additional regulations to these uses in order to ensure that
parking and compatibility issues area property addressed.
Table 2-6 from Title 22 of the Diamond Bar Municipal Code has been amended to
reflect the change in permitted uses, and is attached for reference.
A total of 20 properties in the City are currently zoned C-3, and will be subject to the
proposed Development Code Amendment. The code amendment will positively
impact current properties by providing the opportunity for multiple story buildings to
expand the types of uses that can locate on the second floor and above. Upper
floor retail spaces are commonly used as offices and other uses that draw a limited
regional customer base. Permitting educational uses will allow property owners to
expand their leasing options on upper floors, while maintaining the retail emphasis
at the first floor, and thus preserving the intent of the C-3 zone. Allowing limited
educational uses in the first floor, when appropriate, could enhance the retail
components of these businesses.
The properties in the City that are zoned C-3 are listed below:
APN# Address/Location Business
Single Story Buildings
8281-024-052
150 S. Diamond Bar Blvd.
Chevron Gas Station
8281-010-049
206 S. Diamond Bar Blvd.
Shell Gas Station
8281-010-050
218 S. Diamond Bar Blvd.
Von's Center
8281-010-051
240 S. Diamond Bar Blvd
8281-010-054
300 S. Diamond Bar Blvd.
Mobil Gas Station
8281-010-057
8281-010-058
324 S. Diamond Bar Blvd.
Save On Center
8763-007-003
20655 Golden Springs Drive
Strip Mall
8763-007-027
21095 Golden Springs Drive
Chevron/McDonalds
8673-007-028
8763-007-010
20955 Golden Springs Drive
Coco's Restaurant
8673-007-011
8673-007-012
20965 Golden Springs Drive
Jack in the Box
8763-007-013
8763-007-00820885
Golden Springs Drive
Office Building
8763-007-025
20801 Golden Springs Drive
LA Fitness
Two-Stoty Buildings
8763-007-022 20657 Golden Springs Drive
8763-007-001
Golden Plaza
8763-007-004 20709 Golden Springs Drive
Office Building
8763-007-026 20855 Golden Springs Drive
Office Building
Page 3
DCA 2008-01
Public hearing notice was published in the San Gabriel Valley Tribune and the Inland
Valley Daily Bulletin newspapers.
The City has determined that this project is exempt from the provisions of the California
Environmental Quality Act (CEQA), as prescribed under Section 15061(b)(3) of the CEQA
Guidelines (no potential for causing a significant effect on the environment), therefore, no
further environmental review is required.
Staff recommends that the Planning Commission adopt a Resolution recommending
approval of Development Code Amendment No. 2008-01 to the City Council.
Prepared by:
Katherine Laufenbu ,- er
Senior Planner
Attachments:
Reviewed by
Greg Gubman, AICP
Acting Community Development Director
1. Draft Resolution of Approval
2. Exhibit "A" — Amended Code Section 22.10.030 Table 2-6
Page 4
DCA 2008-01
rI a
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
DIAMOND BAR RECOMMENDING TO THE CITY COUNCIL
APPROVAL OF PROPOSED DEVELOPMENT CODE AMENDMENT
NO. 2008-01 AMENDING TABLE 2-6 OF SECTION 22.10.030.
A. RECITALS
1. On October 3, 2008, notice for this application was published in the Inland
Valley Bulletin and the San Gabriel Valley Tribune. Pursuant to Planning
and Zoning Law Government Code Section 65091 (a)(3), if the number of
property owners to whom a public hearing notice would be mailed is
greater than 1,000, a local agency may provide notice by placing a display
advertisement of at least one-eighth page in at least one newspaper of
general circulation. On October 3, 2008, the City placed a one-eighth
page display advertisement in the above mentioned newspapers of
general circulation. All persons wishing to testify at the public hearing in
connection with said amendment were heard, and said amendment was
studied; and
2. On October 14, 2008, the Planning Commission held a duly noticed public
hearing on the proposed amendment to the Diamond Bar Development
Code; and
3. The Director of Community Development has determined that the
proposed code amendment does not have the potential for causing a
significant effect on the environment as outlined in Section 15061(b)(3) of
the California Environmental Quality Act (CEQA) Guidelines.
B. RESOLUTION
NOW, THEREFORE, it is found, determined and resolved by the Planning
Commission of the City of Diamond Bar as follows:
1. This Planning Commission hereby specifically finds that all of the facts set
forth in the Recitals, Part A, of this Resolution are true and correct.
2. The Planning Commission hereby finds that the Application identified
above in this Resolution, pursuant to the provisions of the California
Environmental Quality Act (CEQA), Section 15061(b)(3) of the California
Code Of Regulations and guidelines promulgated there under, is exempt
and further environmental review is not required.
3. Based on the findings and conclusions set forth above, the Planning
Commission hereby recommends that the City Council adopt
Development Code Amendment No. 2008-01.
The Planning Commission shall:
(a) Certify to the adoption of this Resolution; and
(b) Forthwith transmit a certified copy of this Resolution to the City
Council.
APPROVED AND ADOPTED THIS 14th DAY OF OCTOBER 2008, BY
THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR.
BY: _
" Steve Nelson, Chairman
I, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing
Resolution was duly introduced, passed, and adopted by the Planning Commission of
the City of Diamond Bar, at a regular meeting of the Planning Commission held on the
14th day of October, 2008, by the following vote:
AYES: Commissioners
NOES: Commissioners:
ABSENT: Commissioners
ABSTAIN: Commissioners:
ATTEST:
Greg Gubman, Secretary
VC/Torng, Lee, Chair/Nelson
None
Nolan, Shah
None
2
Planning Commission Resolution No. 2008-01
§ 22.10.030 DIAMOND BAR, CODE
KEY TO PERMIT REQUIREMENTS
S mbol
Permit Requirement by
Procedure is in Chapter
District
C-3
P
required (2)
22.46
duct manufacturing
See Standards
LAND USE t
OP
OB (3)
CO
in Section:
Conditional use, conHuses
22'58
permit required
2.42.130
Radio and television antennas and wireless
Use not Allowed (see
2.04.020(h) regardi
elecommunications antenna facilities (3)
Food and beverage manufacturing
not listed)
Utility lines
P
P
KEY TO PERMIT REQUIREMENTS
S mbol
Permit Requirement
Procedure is in Chapter
Permitted use, zoning clearance
C-3
P
required (2)
22.46
duct manufacturing
Conditional use, minor condi-
MUP
ional use permit required (2)
22.56
CUP
Conditional use, conHuses
22'58
permit required
Fabric product manufacturing
Use not Allowed (see
2.04.020(h) regardi
Food and beverage manufacturing
not listed)
Notes:
(1) See article W for definitions of each of the land uses listed.
(2) See chapter 22.48 for development review requirements for all uses.
(3) Radio and television antennas and wireless telecommunications antenna facilities shall
be permitted pursuant to the standards contained within. Ordinance No. 04(1999).
(4) Use allowed only when accessory to an office use.
(5) Shall be a minimum of 150 feet from any school.
TABLE 2-6
ALLOWED USES AND PERMIT REQUIREMENTS
FOR COMMERCIAL/INDUSTRIAL ZONING DISTRICTS
Supp. No. 14, Rev CD22:1
Permit Requirement by District
C-2
C-3
I
See Standards
h Section:
PLANDUSC-1
RING &PROCESSING
duct manufacturing
CUP
ppliance, and equipment
P
Fabric product manufacturing
P
Food and beverage manufacturing
P
Supp. No. 14, Rev CD22:1
DEVELOPMENT CODE
Supp. No. 14, Rev CD22:2
Permit Requirement by District
See
Standards
LAND USE (1)
C-1
C-2
C-3
1 .
Section:
Furniture and fixtures manufacturing,
P
abinet shops
Glass product manufacturing
P
Handcraft industries
P
Laundry and dry cleaning plants
CUP
Lumber and wood product
P
manufacturing
Metal products fabrication,
P
achine/welding shops
Paper product manufacturing
P
Plastics and rubber product
P
ing
publishing
P
everse vending machines
P
P
P
=Gollection
mall collection facility
P
P
P
nd development (R&D)
P
manufacturing
P
Warehousing, wholesaling, and
P
distribution
RECREATION, EDUCATION & PUBLIC ASSEMBLY USES
Adult oriented businesses
P
2.42.020
Clubs, lodges, and private meeting
CUP
CUP
halls
Community/cultural centers
CUP
Computer servicesinetwork gaming
CUP
CUP
2.42.35
centers
ultural facilities, libraries and
P
P
P
museums
Health fitness facilities
CUP
CUP
Indoor amusement/entertainment
CUP
CUP
facilities
Outdoor recreation
CUP
Religious places of worship
UP
CUP
CUP
CUP
Schools -Private
CUP
CUP
Schools -Public
P
P
Schools°Speaalizedtedu .....
CUP,CUP
See
CUP
raining'rign degree
(5)
Supp. No. 14, Rev CD22:2
§ 22.10.030 DIAMOND BAR, CODE
Supp. No. 14, Rev CD22:3
Permit Requirement by District
AND USE 1
C-1
C-2 C-3
te Standards
I Section:
—Photograph, portrait, etc
CUP
CUP
rs, auditoriums, meeting halls
TRADE USESic
aUSES
beverage sales, off-site(3)
P
P
P
lic beverage sales, off-site, in
tion the sale of motorlic
CUP
CUP
CUP
beverage sales, on-site
MUP
MUP
MUP
tique, collectable and gift sales
P
Pd
vehicle sales/rental
CUParts
sales
P
P
uto sales, indoor only
P
Bakery, retail
P
P
P
Bars and night clubs
CUP
CUP
CUP
tores
P
arkets
P
s
P
P
P
P
through sales
rP
CUP
CUP
CUP
asoline, diesel, and
P
P
Furniture, furnishings, and appliance
tores
P
P
General retail stores
P
P
P
ry stores
P
P
home and recreational vehicle
P
or retail sales and activities
P
P
2.42.080
ops
nurseries and garden supply
rr
P
P
P
P
P
urants
P
P
P
urants with outdoor dining
MUP
MUP
MUP
sales
CUP
2.16.070,
2.42.080
d hand stores
e stations
P
P
P
Shopping center
CUP
CUP
Warehouse retail stores
CUP
SERVICE USES
Ambulance services
P
P
P
Supp. No. 14, Rev CD22:3
§ 22.10.030 DIAMOND BAR, CODE
Supp. No. 14 CD22:4
Permit Requirement by District
LAND USE (1)
C-1
C-2
C-3
1 in
See Standards
Section:
utomated teller machines (ATMs)
P
P
P
Banks and financial services
P
P
P
ed and breakfast inns
CUP
CUP
Business support services
P
P
P
ar wash
CUP
CUP
Child day care centers
CUP
CUP
CUP
22,42.040
Drive in and drive-through services
CUP
CUP
CUP
22.42.050
Equipment rental (construction
quipment, etc.)
CUP
CUP
CUP
Hotels and motels
P
P
P
Medical services -Clinics and labs
P
P
P
Medical services -Hospitals
CUP
CUP
CUP
Offices -Accessory to primary uses
P
P
P
ffices-Business and professional
P
P
P
Personal services
P
P
P
Personal services -Acupressure,
assage therapy, tattoo parlors
CUP
CUP
CUP
Psychic reader
P
P
P
P
Public safety facilities
P
P
P
P
Public utility facilities
P
P
P
P
Repair services
P
ervice stations
P
P
P
P
torage, outdoor
P
P
22.42.090
torage, indoor
P
P
ehicle services-Maintenance/minor
repairs
P
P
P
ehicle services -Major repair/body
ork
CUP
P
eterinary clinics and animal hospitals
CUP
P
RANSPORTATION & COMMUNICATIONS USES
Heliports
CUP
arking
CUP
CUP
Radio and television antennas and
ireless telecommunication antenna
acilities
L211111142.130
Transit stations and terminals
P
Utility lines
P
P
P
P
Vehicle and freight terminals
CUP
CUP
Supp. No. 14 CD22:4
§ 22.10.030 DIAMOND BAR, CODE
KEY TO PERMIT REQUIREMENTS
S mbol
Re uirement
Procedure is in Chapter
P
ed use, zoning clearance
22.46
d (2)MUP
onal use, minor
22.56
nal use permit requiredCUP
W
ional use, conditional
22.58
rmit required (2)t
allowed (see section20(h)
regarding uses not
Notes:
(1) See article VI for definitions of each of the land uses listed.
(2) See chapter 22.48 for development review requirements for all uses.
(3) Shall be a minimum of 150 feet from any school.
(4) Radio and television antennas and wireless telecommunications antenna facilities; shall be
permitted pursuant to the standards contained within Ordinance No. 04(1999).
(Ord. No. 02(1998), § 2, 11-3-98; Ord. No. 04(1999), § 2, 3-2-99; Ord. No. 02(2000), 4-4-00; Ord.
No. 02(2001), § 3, 11-6-01; Ord. No. 06(2002), §§ 1, 2, 5-7-02; Ord. No. 07(2003), 12-2-03; Ord.
No. 04(2005), § B, 3-15-05)
Sec. 22.10.040. Commercial/industrial district general development standards
Subdivisions, new land uses and structures, and alterations to existing land uses and structures,
shall be designed, constructed, and/or established in compliance with the requirements in Table 2-
7, in addition to the applicable development standards (e.g., landscaping, parking and loading, etc.)
in article III (Site Planning and General Development Standards).
TABLE 2-7
COMMERCIAL/INDUSTRIAL DISTRICT GENERAL DEVELOPMENT STANDARDS
Development Feature
Requirement by Zoning District
OP
OB (4)
CO
=
Minimum lot area(1)-6,000
sq.ft.
Supp. No. 14 CD22 : 5
Setbacks required Minimum setbacks required for structures. See section 22.16.090 for
etback measurement, allowed projections into setbacks, and
exceptions to setbacks. See chapter 22.30 for required parking
No. 14 CD22:6
Draft
. .
OCTOBERe0
7.1 Development Code Amendment No. 2008-01 — Under the authority of
Chapters 22.70 of the City of Diamond Bar Development Code, this was a
request to amend Table 2-6 of Section 22.10.030 to allow limited educational
uses in the C-3 Regional Commercial Zoning District.
APPLICANT: Eden Dongsan Investments, Inc.
3751 N. Hermosa Place
Fullerton, CA 92835
SP/Laufenburger presented staff's report and recommended Planning
Commission approval of Development Review No. 2008-01, based on the
Findings of Fact, and subject to the conditions of approval as listed within the
resolution.
Chair/Nelson asked for confirmation that this change would affect office
buildings more than retail. SP/Laufenburger responded affirmatively in that
the proposed amendment only allows ancillary educational uses on the
ground floor of buildings in the C-3 zone. A second floor is generally not a
good draw for retail uses so the educational use would be a 100 percent
allowable use for the second floor and accordingly, the use would be
reduced to 15 percent for the first floor.
Chair/Nelson said he was trying to understand what effect this change would
have on the City's receipt of sales tax income from retail sales. If this
change primarily affects the office structures within the C-3 zone why would
there be any educational non -retail use be allowed on the first floor?
ACDD/Gubman explained that staff's intent is to first be mindful of the intent
of the C-3 zone which is to provide space for regional tenants or tenants that
will draw regional traffic in order to generate more tax revenue and also find
a way to accommodate limited education uses because there are examples
such as a music store or an art supply retailer that use tutoring/lessons as a
platform to generate sales thus providing some synergy. Chair/Nelson asked
if it was possible to restrict the uses in the zoning to something like music
lessons as opposed to a tutoring operation. ACDD/Gubman said that he felt
by definition it would because an educational use is being required on the
first floor to only be ancillary to a permitted use. Chair/Nelson said he meant
a retail use, hopefully. ACDD/Gubman responded that it would primarily
apply to retail uses, but could also apply to real estate offices, which are
permitted in the C-3 zone, which provide include real estate license
instruction. The proposed amendment would exclude a Sylvan Learning
Center, for example, or some other exclusively educational use because it is
a primary use and by definition would not fit the C-3 zoning.
C/Lee said staff's report did not provide information aboutthe building and its
proximity to other residences and commercial structures to his satisfaction.
He asked if staff had a site plan or specific information about the building.
ACDD/Gubman responded that staff was not proposing a zone change for a
specific building or consideration of a use for a specific building. This
proposal is to change regulations for all C-3 zoned properties. If this
ordinance is adopted a potential applicant would be able to apply for a
Conditional Use Permit to establish an educational use. Therefore, the
Commission would not be obligated to approve an educational use in a
location that was unsuitable. This ordinance would not specify that an
educational use would be permitted in any particular location.
VC/Torng referred to Table 2-6, Page 2 and clarified that the CUP would be
shown on Page 2. He believed the fourth column should be Zone "I" for
Industry. He said he wanted consistency so that on Page 2 the first table
would be 1 and he did not understand "I" was not shown on Pages 3 and 4.
There were no ex parte disclosures.
Chair/Nelson opened the Public Hearing.
With no one present who wished to speak on this item, Chair/Nelson closed
the Public Hearing.
VC/Torng motioned, C/Lee seconded, to approve Development Code
Amendment No. 2008-01. Chair/Nelson said he felt the balance
considerations were to provide opportunities for this kind of use and that
there was obviously a demand for the uses. He really appreciated
ACDD/Gubman's comments about the synergy and ancillary uses. On the
other hand, he wants to make sure that individuals are not afraid to invest in
Diamond Bar because the City's ordinances and zoning codes are too strict
and prevent lease out of the spaces. Motion carried by the following Roll
Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
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None
Nolan, Shah
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• • • 111 /
• 1 1 ' 1..,V-111111. I,. • 1 i.. 1
ZMEGRIUM
1. On October 3, 2008, notice for this application was published in the Inland
Valley Bulletin and the San Gabriel Valley Tribune. Pursuant to Planning
and Zoning Law Government Code Section 65091 (a)(3), if the number of
property owners to whom a public hearing notice would be mailed is
greater than 1,000, a local agency may provide notice by placing a display
advertisement of at least one-eighth page in at least one newspaper of
general circulation. On October 3, 2008, the City placed a one-eighth
page display advertisement in the above mentioned newspapers of
general circulation. All persons wishing to testify at the public hearing in
connection with said amendment were heard, and said amendment was
studied; and
2. On October 14, 2008, the Planning Commission held a duly noticed public
hearing on the proposed amendment to the Diamond Bar Development
Code; and
3. The Director of Community Development has determined that the
proposed code amendment does not have the potential for causing a
significant effect on the environment as outlined in Section 15061(b)(3) of
the California Environmental Quality Act (CEQA) Guidelines.
B. RESOLUTION
NOW, THEREFORE, it is found, determined and resolved by the Planning
Commission of the City of Diamond Bar as follows:
1. This Planning Commission hereby specifically finds that all of the facts set
forth in the Recitals, Part A, of this Resolution are true and correct.
2. The Planning Commission hereby finds that the Application identified
above in this Resolution, pursuant to the provisions of the California
Environmental Quality Act (CEQA), Section 15061(b)(3) of the California
Code Of Regulations and guidelines promulgated there under, is exempt
and further environmental review is not required.
3. Based on the findings and conclusions set forth above, the Planning
Commission hereby recommends that the City Council adopt
Development Code Amendment No. 2008-01.
The Planning Commission shall:
(a) Certify to the adoption of this Resolution; and
(b) Forthwith transmit a certified copy of this Resolution to the City
Council.
APPROVED AND ADOPTED THIS 14th DAY OF OCTOBER 2008, BY
THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR.
BY: okw—
Steve Nelson, Chairman
I, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing
Resolution was duly introduced, passed, and adopted by the Planning Commission of
the City of Diamond Bar, at a regular meeting of the Planning Commission held on the
14th day of October, 2008, by the following vote:
AYES: Commissioners:
NOES: Commissioners
ABSENT: Commissioners:
ABSTAIN: Commissioners:
ATTEST:
GregGubm na , Secretary
VC/Torng, Lee, Chair/Nelson
None
Nolan, Shah
None
2
Planning Commission Resolution No. 2008-01
§ 22.10.030 DIAMOND BAR, CODE
KEY TO PERMIT REQUIREMENTS
S mbol
Permit Requirement by
Procedure is in Chapter
C-1
District
22.46
P
required (2)
MANUFACTURING & PROCESSING
Chemical product manufacturing
See Standards
LAND USE 1
OP
OB (3
CO
h Section:
Conditional use, conditional use
22.58
permit required
2.42.130
Radio and television antennas and wireless
Use not Allowed (see section
2.04.020(h) regarding uses
elecommunications antenna facilities (3)
Food and beverage manufacturing
not listed)
Utility lines
P
P
KEY TO PERMIT REQUIREMENTS
S mbol
Permit Requirement
Procedure is in Chapter
C-1
Permitted use, zoning clearance
22.46
P
required (2)
MANUFACTURING & PROCESSING
Chemical product manufacturing
Conditional use, minor condi-
MUP
ional use permit required (2)
22.56
CUP
Conditional use, conditional use
22.58
permit required
Fabric product manufacturing
Use not Allowed (see section
2.04.020(h) regarding uses
Food and beverage manufacturing
not listed)
Notes:
(1) See article W for definitions of each of the land uses listed.
(2) See chapter 22.48 for development review requirements for all uses.
(3) Radio and television antennas and wireless telecommunications antenna facilities shall
be permitted pursuant to the standards contained within. Ordinance No. 04(1999).
(4) Use allowed only when accessory to an office use.
(5) Shall be a minimum of 150 feet from any school.
TABLE 2-6
ALLOWED USES AND PERMIT REQUIREMENTS
FOR COMMERCIAL/INDUSTRIAL ZONING DISTRICTS
Supp. No. 14, Rev CD22:1
Permit Requirement by District
LAND USE (1)
C-1
C-2
C-3
I
See Standards
n Section:
MANUFACTURING & PROCESSING
Chemical product manufacturing
CUP
Electronics, appliance, and equipment
manufacturing
P
Fabric product manufacturing
P
Food and beverage manufacturing
P
Supp. No. 14, Rev CD22:1
DEVELOPMENT CODE
Supp. No. 14, Rev CD22:2
Permit Requirement by District
ndards
LAND USE (1)
C-1
C-2
C-3on:
Furniture and fixtures manufacturing,
t1n
abinet shops
Glass product manufacturing
Handcraft industries
Laundry and dry cleaning plants
CUP
Lumber and wood product
P
manufacturing
Metal products fabrication,
P
machine/welding shops
Paper product manufacturing
P
Plastics and rubber product
manufacturing
Printing and publishing
ip
Recycling -Reverse vending machines
P
P
Recycling -Small collection facility
P
P
Research and development (R&D)
P
Small scale manufacturing
P
Warehousing, wholesaling, and
P
distribution
RECREATION, EDUCATION & PUBLIC ASSEMBLY USES
Adult oriented businesses
P
2.42.020
Clubs, lodges, and private meeting
CUP
CUP
halls
Community/cultural centers
CUP
Computer services/network gaming
CUP
CUP
2.42.35
centers
Cultural facilities, libraries and
P
P
P
museums
Health/fitness facilities
CUP
CUP
Indoor amusement/entertainment
CUP
CUP
facilities
Outdoor recreation
CUP
Religious places of worship
CUP
CUP
CUP
CUP
Schools -Private
CUP
CUP
Schools -Public
P
P
chools-Specialize i,education and,CUP.;
CUP
See
CUP
raiding W9 „degr6e
(5)
Supp. No. 14, Rev CD22:2
§ 22.10.030 DIAMOND BAR, CODE
Supp. No. 14, Rev CD22:3
Permit Requirement by District
LAND USE 1
C-1 C-2
See Standards
C-3 1 Sn Section:
Studios — Photograph, portrait, etc
CUP CUP
heaters, auditoriums, meeting halls
CUP
CUP
RETAIL TRADE USES
Icoholic beverage sales, off-site (3)
P
P
P
Icoholic beverage sales, off-site, in
onjunction the sale of motor
uel (3)
CUP
CUP
CUP
Icoholic beverage sales, on-site
MUP
MUP
MUP
rt, antique, collectable and gift sales
P
P
P
uto and vehicle sales/rental
CUP
uto parts sales
P
P
uto sales, indoor only
P
Bakery, retail
P
P
P
Bars and night clubs
CUP
CUP
CUP
Building material stores
P
Certified farmers markets
P
Convenience stores
P
P
P
P
Drive-in and drive-through sales
CUP
CUP
CUP
Fueling stations, gasoline, diesel, and
electric only
P
P
P
P
Furniture, furnishings, and appliance
stores
P
P
General retail stores
P
P
P
Grocery stores
P
P
Mobile home and recreational vehicle
sales
P
F_
Outdoor retail sales and activities
P
P
22.42.080
Petshops
P
P
P
Plant nurseries and garden supply
stores
P
P
Restaurants
P
P
P
Restaurants with outdoor dining
MUP
MUP
MUP
Retail sales
CUP
2.16.070,
2.42.080
Second hand stores
P
P
ervice stations
P
P
P
Shopping center
CUP
CUP
arehouse retail stores
CUP
SERVICE USES
mbulance services
P
P
P
Supp. No. 14, Rev CD22:3
§ 22.10.030 DIAMOND BAR, CODE
Supp. No. 14 CD22:4
Permit Requirement by District
LAND USE (1)
C-1
C-2
C-3
i
See Standards
in Section:
Automated teller machines (ATMs)
P
P
P
Banks and financial services
P
P
P
Bed and breakfast inns
CUP
CUP
Business support services
P
P
P
Car wash
CUP
CUP
Child day care centers
CUP
CUP
CUP
2.42.040
Drive in and drive-through services
CUP
CUP
CUP
22.42.050
Equipment rental (construction
quipment, etc.)
CUP
CUP
CUP
Hotels and motels
P
P
P
Medical services -Clinics and labs
P
P
P
Medical services -Hospitals
CUP
CUP
CUP
Offices -Accessory to primary uses
P
P
P
Offices -Business and professional
P
P
P
Personal services
P
P
P
Personal services -Acupressure,
massage therapy, tattoo parlors
CUP
CUP
CUP
Psychic reader
P
P
P
P
Public safety facilities
P
P
P
P
Public utility facilities
P
P
P
P
Repair services
P
ervice stations
P
P
P
P
Storage, outdoor
P
P
22.42.090
torage, indoor
P
P
ehicle services-Maintenance/minor
repairs
P
P
P
ehicle services -Major repair/body
ork
CUP
P
eterinary clinics and animal hospitals
CUP
P
RANSPORTATION & COMMUNICATIONS USES
Heliports
CUP
Parking
CUP
CUP
Radio and television antennas and
ireless telecommunication antenna
acilities
2.42.130
ransit stations and terminals
P
Utility lines
P
P
P
P
ehicle and freight terminals
CUP
CUP
Supp. No. 14 CD22:4
§ 22.10.030 DIAMOND BAR, CODE
KEY TO PERMIT REQUIREMENTS
S mbol
Permit Re uirement
Procedure is in Chapter
P
Permitted use, zoning clearance
22.46
required (2)
MUP
Conditional use, minor
22.56
onditional use permit required
CUP
onditional use, conditional
22.58
use permit required (2)
Use not allowed (see section
2.04.020(h) regarding uses not
listed)
Notes:
(1) See article VI for definitions of each of the land uses listed.
(2) See chapter 22.48 for development review requirements for all uses.
(3) Shall be a minimum of 150 feet from any school.
(4) Radio and television antennas and wireless telecommunications antenna facilities; shall be
permitted pursuant to the standards contained within Ordinance No. 04(1999).
(Ord. No. 02(1998), § 2, 11-3-98; Ord. No. 04(1999), § 2, 3-2-99; Ord. No. 02(2000), 4-4-00; Ord.
No. 02(2001), § 3, 11-6-01; Ord. No. 06(2002), §§ 1, 2, 5-7-02; Ord. No. 07(2003), 12-2-03; Ord.
No. 04(2005), § B, 3-15-05)
Sec. 22.10.040. Commercial/industrial district general development standards
Subdivisions, new land uses and structures, and alterations to existing land uses and structures,
shall be designed, constructed, and/or established in compliance with the requirements in Table 2-
7, in addition to the applicable development standards (e.g., landscaping, parking and loading, etc.)
in article III (Site Planning and General Development Standards).
TABLE 2-7
COMMERCIAL/INDUSTRIAL DISTRICT GENERAL DEVELOPMENT STANDARDS
Development Feature
Requirement by Zoning District
OP
OB (4)
CO
Minimum lot area 1
6,000 sq.ft.
Supp. No. 14 CD22 : 5
Setbacks required Minimum setbacks required for structures. See section 22.16.090 for
setback measurement, allowed projections into setbacks, and
exceptions to setbacks. See chapter 22.30 for required parking
No. 14 CD22:6
TO: CITY CLERK
FROM: ' 14. dew DATE: WO V-00
ADDRESS: APV,% ` 41140 PHONE:
ORGANIZATION: **,#Vx WAO(eyl
AGENDA#/SUBJECT: %/, *e4eA&4/7XVwV A -77
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Q.
Signature
This document is a public record subject to disclosure under the Public Records Act.
DitlitilOnD BARS
R 4 il„ 1��� s
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CIT CLERK
FROM: j�`� I�I!LY`l` DATE: �tr
ADDRESS: S, }- PHONE:
—r
ORGANIZATION: ma;U'u LW
r.C__
AGENDA#/SUBJECT: 7-1
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
IIL.. .
tvs"
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK !
FROM: Q� ®' �Yt C �5� DATE: (t-9-08
ADDRESS: \� t\I�IR T PHONE: � Di 5ol�
ORGANIZATION:
AGENDA#/SUBJECT:
\N
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
s
Signature
This document is a public record subject to disclosure under the Public Records Act.
Cr
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: i/ CITY CLERK
FROM: DATE:
ADDRESS: �i! Z� `� ��" PHONESZ3 2 , %
ORGANIZATION:—0—(V-t
AGENDA#/SUBJECT: / (�e J202 -J
I expect to address the Council on the subject agenda/subject iiem. Please have the Council Minutes
reflect my name and address as written above.
l,
Signature
This document is a public record subject to disclosure under the Public Records Act.