HomeMy WebLinkAbout07/15/2008Tuesday, July 15, 2008
5:45 p.m. — Closed Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Jack Tanaka
Mayor Pro Tem Ron Everett
Council Member Wen Chang
Council Member Carol Herrera
Council Member Steve Tye
City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
July 15, 2008
Next Resolution No. 2008-30
Next Ordinance No. 04 (2008)
CLOSED SESSION: 5:45 p.m., Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(c) Initiation of Litigation —
One Case.
► Government Code Section 54956.8 — Conference with Real
Property Negotiator
Property Address: Vacant land at Washington & Lincoln
APN # 8719-010-014, 015(portions)
Agency Negotiator: City Manager
Under Negotiation: Price and Terms
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m.
Presentation of Colors by Troop 730
Ahmad H. Sakr, Ph.D
Islamic Education Center
Council Members Chang, Herrera,
Tye, Mayor Pro Tem Everett, Mayor
Tanaka
Mayor
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
July 15, 2008 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 Presentation of Certificate Plaque to (DPS) Document Protection Services
745 S. Lemon Ave., as New Business of the Month, July, 2008.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to directly
address the Council on Consent Calendar items or matters of interest to the public that
are not already scheduled for consideration on this agenda. Although the City Council
values your comments, pursuant to the Brown Act, the Council generally cannot take
any action on items not listed on the posted agenda. Please complete a Speaker's
Card and give it to the City Clerk (completion of this form is voluntary). There is a five-
minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park — Rodeo Drive (Broadway) — July 16, 2008 — 6:30 -
8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr.
5.2 Movies Under the Stars — TMNT — July 16, 2008 — Immediately following
Concerts in the Park, Sycamore Canyon Park, 22930 Golden Spgs. Dr.
5.3 Planning Commission Meeting — July 22, 2008 — 7:00 p.m., AQMD
Government Center, Auditorium, 21865 Copley Dr.
5•.4 Concerts in the Park — Silverados (Country) — July 23, 2008 — 6:30 — 8:00
p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr.
5.5 Movies Under the Stars — Flushed Away — July 23, 2008 - Immediately
following Concerts in the Park, Sycamore Canyon Park, 22930 Golden
Spgs. Dr.
5.6 Parks and Recreation Commission Meeting — July 24, 2008 — 7:00 p.m.,
AQMD Government Center Hearing Board Room, 21865 Copley Dr.
5.7 Concerts in the Park — Jumpin Joz (Swing) — July 30, 2008 — 6:30 — 8:00
p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr.
July 15, 2008 PAGE 3
5.8 Movies Under the Stars — Space Jam — July 30, 2008 - Immediately
following Concerts in the Park, Sycamore Canyon Park, 22930 Golden
Spgs. Dr.
5.9 City Council Meeting — August 5, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of July 1, 2008 — Approve as
Submitted.
6.2 Parks and Recreation Commission Minutes — Regular Meeting of May
22, 2008 - Receive and file.
61.3 Ratification of Check Register — Ratification of Check Register dated
June 26, 2008 through July 9, 2008 totaling $890,327.10.
6.4 Treasurer's Statement - month of May, 2008.
Recommended Action: Approve.
6.5 Adopt Resolution No. 2008 -XX: Granting Consent and Jurisdiction to
the County of Los Angeles in the Matter of Annexation of Territory
Known as City of Diamond Bar Annexation No. 2007-20 to County
Lighting District LLA -1, Diamond Bar Zone.
Recommended Action: Adopt.
Requested by: Community Development Department
6.6 Exoneration of Surety Bond No. 734179S in the Amount of $600,000
Posted by JCCL-South Pointe West, LLC for Tentative Tract 63623 to
Complete Reconstruction of Morning Sun Avenue and Associated
Storm Drain Improvements.
Recommended Action: Approve.
Requested by: Public Works Department
6.7 Approval of a One -Year Contract Extension with International
Services, Inc. for Crossing Guard Services from August 1, 2008
through July 31, 2009 Incorporating a 3.1% CPI Rate Increase.
Recommended Action: Approve.
Requested by: Public Works Department
July 15, 2008 PAGE 4
6.8 Acceptance of Work Performed by FS Construction for Construction
of Batting Cages at Peterson and Pantera Parks; Direct City Clerk to
File Notice of Completion and Release the Retention Thirty -Five Days
after the Recordation Date.
Recommended Action: Accept; direct and Authorize release.
Requested by: Community Services Department
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 Approval of Modifications to Diamond Ride (Dial -A -Cab)
Program.
Recommended Action: Approve Modifications.
Requested by: Public Works Department
8.2 Adopt Interim Ordinance No. 0X(2008): Pursuant to Government
Code Section 65858 Prohibiting Certain Group Residential Uses
Inconsistent with Residential Zones and Providing Reasonable
Accommodation Provisions for the Disabled and Declaring the
Urgency Thereof.
Recommended Action: Adopt and Direct Staff as recommended.
Requested by: City Attorney
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
MINUTES OF THE CITY COUNCIL Agenda No. 6.1
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JULY 1, 2008
CLOSED SESSION: 6:00 P.M. — Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(c) — Initiation of Litigation — One Case
► Government Code Section 54956.8 — Conference with Real Property Negotiator
Property Address: Summitridge Mini -Park
APN #8701013902
Agency Negotiator: City Manager
Under Negotiation: Price and Terms
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to
order at 6:40 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
Everett and Mayor Tanaka.
C/Tye led the Pledge of Allegiance.
None.
Council Members Chang, Herrera, Tye, Mayor Pro Tem
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; Susan
Full, Senior Accountant; Nancy Fong, Community Development Director; Greg Gubman,
Planning Manager; Ken Desforges, IS Director; Kimberly Molina, Associate Engineer;
Lauren Hidalgo PIO Specialist; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: M/Tanaka requested that Item 1.1 under Special
Presentation be removed from tonight's agenda.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.2 C/Tye proclaimed July 2008 Parks and Recreation Month and presented the
proclamation to Parks and Recreation Chairman Ruth Low.
NEW BUSINESS OF THE MONTH
1.3 M/Tanaka presented a City Tile to Michiko Tanaka, owner, Kyala Sushi &
Japanese Cuisine, 1178 S. Diamond Bar Blvd. as Business of the Month for
July 2008.
JULY 1, 2008 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Brandon Goshi, with Metropolitan Water District presented a Power Point
presentation on the Statewide Water Crisis.
Responding to C/Tye question regarding the judge's ruling on the Delta
Smelt, Mr. Goshi stated that he is not an attorney; however, he would
suppose that injunctions would be part of a Federal Court enforced action.
He stated that the preferred approach is to identify permanent biological
process solutions that work statewide within the ruling.
C/Herrera said she appreciated the suggestions for local mitigation such as
city created ordinances and asked if Mr. Goshi could provide examples of
ordinances passed by other cities.
Mr. Goshi responded by stating that the MWD is compiling a library of
ordinances that cities have put together to identify and enforce prohibitive
water usage, which will be available to the Three Valleys Water District and
ultimately to the City of D.B.
3. PUBLIC COMMENTS:
Jerry Hamilton thanked C/Tye and CM/DeStefano for their assistance to an elderly
resident. He asked Council for help from Dial -A -Ride in getting low-income seniors
and disabled individuals to senior events and classes at the D.B. Center.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Independence Day Holiday — City Offices closed Friday, July 4, 2008 in
observance of Independence Day. Offices will reopen on Monday, July 7,
2008.
5.2 4th of July Celebration (Concert and Fireworks) — July 4, 2008 — 5:00 p.m. to
9:30 p.m., Diamond Bar High School, 21400 Pathfinder Rd. — performance
by the Ravelers — Fireworks begin at 9:00 p.m.
5.3 Planning Commission Meeting — July 8, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.4 Concerts in the Park (Suave — Latin Variety) — July 9, 2008 — 6:30 p.m. to
8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr.
5.5 Movies under the Stars (Surf's Up) July 9, 2008 — Immediately following the
Concerts in the Park event, Sycamore Canyon Park, 22930 Golden Springs
Dr.
JULY 1, 2008 PAGE 3 CITY COUNCIL
5.6 Traffic and Transportation Commission Meeting — July 10, 2008 — 7:00 p.m.,
AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.7 City Council Meeting — July 15, 2008 — 6:30 p.m., AQMD/Government Center
Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR: M/Tanaka asked that Item 6.4 be pulled for discussion.
C/Herrera moved, C/Tye seconded, to approve the Consent Calendar with the
exception of Item 6.4. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES - Regular Meeting of June 17, 2008 — Approved
as Submitted.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION
MINUTES - Regular Meeting of May 8, 2008.
6.3 RATIFIED CHECK REGISTER — dated June 12, 2008 through June 25,
2008 totaling $677,130.91.
6.5 AWARDED CONTRACT TO "AND 1 OFFICIALS" TO OFFICIATE THE
CITY'S YOUTH AND ADULT BASKETBALL PROGRAMS FOR THE
PERIOD OF JULY 1, 2008 THROUGH JUNE 30, 2009 IN AN AMOUNT
NOT -TO -EXCEED $35,000.
6.6 AWARDED CONTRACT TO TENNIS ANYONE FOR RECREATION
TENNIS CLASSES FOR THE PERIOD OF JULY 1, 208 THROUGH JUNE
30, 2009 IN THE AMOUNT OF $65,000.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.4 APPROVAL OF A CONSULTING SERVICES AGREEMENT WITH GARY L.
NEELY FOR GOVERNMENTAL AFFAIRS CONSULTING SERVICES FOR
18 MONTHS AT $1,620 PER MONTH.
M/Tanaka asked if reports have been provided by the consultant to the City.
CM/DeStefano responded that reports from the Consultant are typically
provided verbally and then he determines the appropriate dissemination of
the information. The items reported are usually describing water issues,
legislation, etc.
M/Tanaka asked how many reports have been provided to the City Council
during the past 12 months.
JULY 1, 2008 PAGE 4 CITY COUNCIL
CM/DeStefano estimated one per month to the Council.
M/Tanaka wondered how the Council should evaluate and justify the monthly
cost of this contract.
MPT/Everett said he was likewise concerned and appreciated and respected
staff's evaluation. Without staff's positive evaluation that there is substance
he would not be able to approve the agreement. The contract calls for
monthly written reports and absent those reports he would not be able to
support continuing the contract.
CM/DeStefano stated that the previous contract was less specific with
respect to information that was required of the consultant in terms of
briefings and written material. The present contract includes requests for
written reports on a monthly basis outlining the tasks, services and status of
assigned tasks, as well as, reports to the City regarding meetings at which
the City requires attendance.
C/Herrera stated that D.B. is a contract City and therefore contracts with
various individuals and entities that assist staff. D.B. does not have a large
number of staff members and must rely on independent contractors to gather
information and alert the City to situations that might affect the City. This
consultant also attends the San Gabriel Rivers and Mountains Conservancy
meetings and as a result, found out that grants were being given for various
projects, which ultimately led to CSD/Rose's success in procuring hundreds
of thousands of dollars in grant funds for the City. Staff members do not
have the time to attend all meetings and need to keep abreast of what the
various organizations and agencies offer. The use of consultants is a very
effective way for D.B. to get the job done. This contract totals $29,000 and
this consultant was instrumental in making the City aware of about $200,000
of grant monies the City ultimately secured and has therefore more than
justified the cost of his contract. In her opinion, she believes it is beneficial
for D.B. to continue this contract.
C/Tye agreed that Mr. Neely was responsible for assisting the City in getting
grant funds but that it was irrelevant because that was then and this is now.
He asked his colleagues why they were concerned about receiving certain
information directly from this particular contractor when there was not the
same concern with other contractors. C/Tye stated that he felt the Council
should trust the judgment of the Community Development Department
recommending approval of the contract.
M/Tanaka said he had served on the Council for three years and had never
seen a single report nor had any conversation with the consultant and it was
therefore difficult for him to evaluate the return of this investment. He felt
that the Council was already represented in at least 50% of the meetings this
consultant was asked to attend. In addition, other contracts appear to him to
be more "performance oriented". He said he would expect written reports
JULY 1, 2008 PAGE 5 CITY COUNCIL
and conversation with the Council about his activities and participation.
C/Chang felt that C/Tye's comments about other consultants involved
tangible results whereas this contract covers attendance and reporting from
entities at which Council Members are present and have access to the same
information available to staff. On behalf of the taxpayers he would prefer to
see tangible results for the effective use of the City's money.
CM/DeStefano responded to M/Tanaka that the consultant's services is a
result of experience and relationships that the consultant has cultivated over
the years and to some extent, those experiences and relationships are
unique to this consultant particularly to such assignments as working with the
City's adjacent neighbors on various projects and activities. There are
aspects that could be provided by others but he would not be able to
recommend an individual or firm off the top of his head that was capable of
serving the community to the extent that this individual has been able to
serve and would likely require two or three different individuals or firms to
cover the same issues that are incorporated within this contract.
M/Tanaka said he was concerned about the "stadium" project because the
Council was not given information about what was happening until the City of
Industry broke the story in a newspaper article about an NFL Stadium just
north of the City.
CM/DeStefano responded by stating that in the staff report regarding
assignments related to nearby large development projects was not meant to
imply that but for this consultant the City would not have known, because
that is not the case. The City was aware of those projects and the City has
sources to track these types of projects. This consultant has a unique
relationship with the City of Industry and the developer of the proposed NFL
Stadium which gives the City the insight and opportunity to get answers that
might not otherwise be available through a personal contact from staff. The
large AERA project is unique because this consultant has a longstanding
relationship with the former City Manager of Yorba Linda who has a very
good relationship with a member of the AERA Energy development team.
By asking Mr. Neely to assist the City he is able to do that for the City only
when asked through the contacts he has that go right back to the developer.
To that end, the former City Manager of Yorba Linda is now a consultant to
the developer and the conversations that can occur may be unique to this
consultant where staff would not be able to achieve the result. It is an added
value simply because of the consultant's relationships and background and
not necessarily a level of expertise that allows the City to interpret
information it might not otherwise be able to obtain.
M/Tanaka asked if there was a conflict of interest if the consultant was
employed by a neighboring city.
JULY 1, 2008 PAGE 6 CITY COUNCIL
CM/DeStefano responded that the consultant would need to deal with any
conflict of interest matters on a personal and professional basis by disclosing
where there may be a conflict of interest, potential conflict of interest or
implied conflict of interest. Staff has been very cautious with Mr. Neely and
Mr. Neely has been very responsive. For example, he had had a
conversation with Mr. Neely several months ago when he learned that the
City of Industry wanted the Honda property because he had not learned of it
through Mr. Neely. Mr. Neely reminded CM/DeStefano that he was not a
party to the conversations on the City of Industry's side and did not know
about the City of Industry's intention and was therefore unable to convey the
information to CM/DeStefano. CM/DeStefano said he was upset with Mr.
Neely because he thought Mr. Neely should have known but he understood
the situation in which he was placed as a consultant to more than one entity.
That happens with other consultants from time to time as well and the City
tries to understands the potential for conflict after pushing an issue and
getting a response from the consultant that it was not an area that the
consultant could assist D.B. with because he was servicing the City of
Industry as well. CM/DeStefano said he would presume that the same would
hold true if the City of Industry were pushing the consultant to reveal
information about D.B.
M/Tanaka asked if the City could advertise this contract.
CM/DeStefano said that it could; however, as he previously stated this
consultant provides unique specific services to adjacent cities, developers,
water districts, environmental organizations, etc. and it would likely have to
be broken up into separate contracts in order to get the expertise in the
various areas.
C/Herrera stated that to M/Tanaka's concern, D.B. has numerous
consultants that work for the City and Council has never asked any of those
consultants to serve D.B. exclusively. Most if not all other contractors work
for other cities — that is the nature of the work.
C/Tye expressed that it would be prohibitively expensive if consultants such
as the Sacramento consultant or legal counsel were exclusive to D.B. C/Tye
asked how many reports his colleagues had seen from Gonzales &
Associates, for example. If the Council wants reports it should not hold this
consultant to a different standard than other consultants.
MPT/Everett said he appreciated the deliberation. He said he wanted to
continue to stand tall on the issues of conflict of interest and integrity and
therefore would use this example to confront each of the City's contracted
consultants and those who apply for contracts to respect the conflict of
interest and conflict of responsibility. He said that in this instance he
respects the judgment of the City Manager and staff that they are sensitive to
those issues. He also would not want to burden a consultant with extra and
unnecessary report writing so he would trust that a monthly status report
JULY 1, 2008 PAGE 7 CITY COUNCIL
would be extra support for value received by the City.
C/Chang felt D.B. and the City of Industry had a good working relationship
and that D.B. appreciated Mr. Neely's contributions. However, if there were
ever a conflict of interest between the two cities what would happen to Mr.
Neely's contract. To prevent any possible conflict of interest D.B. should
contract with Mr. Neely for projects on a case by case basis only so there
would be no conflict.
M/Tanaka asked if the Council could deal directly with the consultants.
CM/DeStefano responded affirmatively, stating that certain Council Members
have done so over the years depending on the scope of the proposal.
C/Herrera said that in 2006 when she was Mayor an email arrived in her
inbox on a Saturday that discussed transportation and plans that Orange
County had for the 91 Freeway and what impacts it might have to D.B. At
the time she did not know that much about what Orange County was doing —
staff was off for the weekend and she wanted to respond to the email so she
emailed Mr. Neely who attends a lot of transportation meetings who in turn
sent a very comprehensive email back to her about what was being
contemplated for the 91 Freeway and transportation remedies so that she
was able to knowledgably respond to the inquiry from the resident. There
have been numerous occasions when Mr. Neely helped her with information
and that service is available to all Council Members. Mr. Neely has a wealth
of knowledge on many topics and experience and that is the point of using
this consultant.
M/Tanaka said his concern was that if that information was not being filtered
through the Council he had question about the Council being able to receive
the information.
C/Tye said that if the Mayor at the time is asking the questions the
information will be conveyed and that is where the information was provided.
This consultant is very available to individual Council Members and the
question is not how many times a Council Member has been copied on a
topic that was specific to the Mayor at the time but rather, how many times
has the Mayor or Council Members reached out to ask for information. Page
4, Item 12 of the contract specifically addresses conflicts of interest. There
have been no conflicts of interest; the Council and staff are not aware of any
conflicts of interest and yet, Council Members want to change the way the
contract is held because there might be a conflict of interest. In the time this
consultant has worked on behalf of the City and provided for more than what
he has cost the City, there has not been one conflict of interest.
C/Tye moved to approve Consent Calendar Item 6.4.
JULY 1, 2008 PAGE 8 CITY COUNCIL
C/Chang said that if a consultant works for two contiguous cities a conflict
has already taken place so he does not understand C/Tye indicating there is
no possibility for a conflict of interest. The Council should prevent any
possible or potential conflict of interest. He respects Mr. Neely's ability but
would prefer to engage his services on a project by project basis rather than
engage him in an annual consulting contract, which C/Chang said he
believed was improper for the City.
MPT/Everett felt it was worth the Council's time to discuss the matter. He
said he would prefer to have the contract include areas of involvement and
areas of expertise to assist any Council Member and certainly the Mayor. He
did not know what was going on and felt staff had endeavored to discern the
information. When there is communication to two individuals even with the
City of Attorney that is probably the highest level of confidentiality and
propriety and it seems that a response back on the elements of MTA
Authority reply would be educational to the entire Council and would like to
see it. He felt there was great value to the assistance that can be provided
and to copy all members of Council would be respectful and educational. He
felt good about the understanding, the concerns and the value and he
learned a value of which he was not previously aware and some of the
general efforts and support for Community Development. Although he
initially thought C/Chang's idea of project by project was a good one he felt it
would be a waste of time.
C/Tye again moved approval. C/Herrera seconded the motion. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Tye, MPT/Everett,
NOES: COUNCIL MEMBERS: Chang, M/Tanaka
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARINGS FOR LIGHTING AND LANDSCAPE DISTRICTS NOS.
38, 39 AND 41 (Continued from June 17, 2008).
AE/Molina presented staff's report and stated that at this time staff is not
recommending a change to the amount of the assessments. It was
recommended that the Mayor open the Public Hearing, receive testimony,
close the public hearing and adopt the Resolutions in a single motion.
(a) Adopt Resolution No. 2008-27 — Levying an Assessment on City of
Diamond Bar Landscaping Assessment District No. 38 for FY 2008-
09.
(b) Adopt Resolution No. 2008-28 — Levying an Assessment on City of
Diamond Bar Landscaping Assessment District No. 39 for FY 2008-
09.
JULY 1, 2008 PAGE 9 CITY COUNCIL
(c) Adopt Resolution No. 2008-29 — Levying an Assessment on City of
Diamond Bar Landscaping Assessment District No. 41 for FY 2008-
09.
M/Tanaka opened the Public Hearing.
With no one present who wished to speak on this matter, M/Tanaka closed
the Public Hearing.
C/Chang moved, MPT/Everett seconded, to Adopt Resolution No. 2008-27,
2008-28 and 2008-29. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera thanked her colleagues for attending the SCAG Meeting on June 19th to
vote for her as the District 37 Delegate. It was a close vote which meant that every
Council Member's vote was very important to her and she was very grateful to each
Council Member for taking time from his busy schedule to help her. During the past
several months she and others have been very busy working with SCAG on its
Regional Transportation Plan. A few months ago SCAG included in its plan a
mandate to designate the SR60 for dedicated truck lanes. The plan was not
acceptable to D.B. and she and her colleagues worked hard to build a coalition of
support for opposition to the plan. She stated that MPT/Everett spoke on a couple
of occasions to the group and as a delegate she will now be able to work from
outside of the organization to make certain that no such plans are contemplated and
can help influence her colleagues on the SCAG Board to stand with D.B. to come
up with better solutions. Her election is an important step forward for D.B. Last
week was the highly anticipated and warmly greeted opening of Chili's Restaurant.
The food is outstanding and she highly recommends residents visit the restaurant
as well as the other businesses in the City. D.B. needs its residents to support local
businesses. This Friday will be a fabulous 4th of July celebration and hoped that
everyone would enjoy a very happy and safe 4th of July.
C/Chang responded to Jerry Hamilton's comments by stating that the
ingress/egress to the Diamond Bar Center has a very deep ditch adjacent to Grand
Ave. and busses cannot traverse the area. Once the ditch is fixed the City will work
with the bus company to see if it is willing to provide service to the Center. He
spoke about the drought and global warming and the need for individual water
conservation. He congratulated Chili's on their grand opening and felt the
establishment would enhance the City's quality of life. He asked everyone to
JULY 1, 2008 PAGE 10 CITY COUNCIL
cooperate with the Humane Society as they conduct their survey. A cat license is
new and is intended to protect the community and pet owners. He called attention
to clothing recycling boxes around town which are not permitted in the public right-
of-way. If residents find boxes in the right-of-way or on their property they should
report the offense to the City. He announced that athletic fields would be closed
until the end of August during renovations at Pantera Park and at Lorbeer Middle
School. Slurry seal and striping is being done at the Diamond Bar Center and
basketball courts are being resurfaced at Maple Hills Park, Heritage Park, Pantera
Park and Ronald Reagan Park. He asked residents to keep in mind that it is very
dry and that fireworks are not allowed in the City. However, there will be a
controlled fireworks show on Friday the 4th at Diamond Bar High School.
C/Tye stated that last Tuesday he attended the Chapman University Economic
Update. He read from an Orange County Register article that spoke to the deficit
that the State of California faces and what actions could possibly be taken to
remedy the deficit. Referring to the City News and C/Herrera's quote regarding the
impact that the D.B. City Council had on SCAG's decision to unanimously adopt the
City Council's request for modification. He congratulated M/Tanaka for being
named to one of the subcommittee's for California Contract Cities. As C/Herrera
indicated, she was elected on a very close vote to SCAG and it is with great pride
that he was grateful the entire City Council showed up to show its support along with
several other cities and get C/Herrera elected to that very, very important position.
The long awaited ribbon -cutting ceremonies forthe opening of Chili's took place and
that Saturday night, the wait was 30-45 minutes. He is hoping that after everyone
has tried the restaurant the wait will be an hour. He hoped to see everyone at
Diamond Bar High School on Friday for the annual 4th of July Celebration and again
a week from tomorrow night at Sycamore Canyon Park for the Concerts in the Park
followed by a Movie.
MPT/Everett congratulated C/Herrera who competed smartly and aggressively to
gain a position on SCAG. He appreciated the Contract Cities Association joint
meeting with Walnut that showcased the Diamond Bar Center and thanked staff
and M/Tanaka for signing on in a leadership capacity with the Contract Cities.
MPT/Everett announced that longtime PUSD School Board Member Candelario
Mendoza passed away last week. At the age of 89 he was still serving his
community after serving his country in General Patton's Third Army. He was the
first Mexican -American teacher hired by the district. He leaves behind his wife Alicia
of 34 -years and two sons, Nick and Dennis Mendoza. A memorial service will be
held in September at the District Office. For those who wish to contribute they may
make their donations to the Candelario Mendoza Scholarship Fund at the District.
An Eagle Court of Honor was held for Jonathan Lake Lovelace on Saturday, June
22. On Saturday night he attended Mt. SAC Hilmer Lodge Stadium where he and
other spectators watched a band competition with Diamond Bar Pacific Crest Youth
Band coming in third. He spoke regarding the new face of the City's News. He
referenced an article that he had read regarding Capt. Ivan Castro who is a blind
soldier serving in the military.
JULY 1, 2008 PAGE 11 CITY COUNCIL
M/Tanaka said he and his colleagues co -hosted the California Contract Cities
Association Director's dinner meeting at the Diamond Bar Center. He attended the
Regional Chamber Board meeting where President Aziz Amiri conducted his last
meeting as president for the year. Later that evening was the San Gabriel Council
of Governments meeting followed by presentation of the Jack Phillips Award to two
recipients. Both he and MPT/Everett attended Troop 730 Eagle Scout Ceremony
and the Chili's ribbon -cutting. He attended a ceremony honoring members and
families of those military service men and women serving. This event was
coordinated by Alba Mossier of Prime -America and D.B. resident and hosted by the
Chamber of Commerce of Azusa and the Regional Chamber of Commerce of the
San Gabriel Valley. He attended the LA Sanitation District meeting and that
afternoon he attended the Chamber Mixer hosted by Holiday Inn. Immediately after
that he and his wife joined C/Tye at Sycamore Canyon Park where DB 4 -Youth in
Action sponsored a teen night concert and movie. On Friday he attended the Tiny -
Tots graduation program for pre-schoolers from Heritage and Pantera Parks.
MPT/Everett, C/Chang and M/Tanaka attended the Corp of the Crest at Mt. SAC
which included 13 outstanding drum and bugle corps, sanctioned by Drum Corps
International. On Sunday the D.B. Evergreen Seniors held their first Chinese Folk
Dance performance at Mt. SAC theatres with the theme "Life begins at Age 70".
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the
regular City Council meeting at 8:52 p.m. in memory of Candelario J. Mendoza,
PUSD School Board Member.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2008.
JACK TANAKA, MAYOR
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar, CA 91765
May 22, 2008
CALL TO ORDER:
Chairman Low called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present:: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon
and Chairman Ruth Low.
Commissioner Benny Liang arrived at 7:05 p.m.
Staff Present: Anthony Jordan, Parks and Maintenance Superintendent; Christy
Murphey, Recreation Supervisor II; Marcy Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As Listed in the agenda and reported by PMS/Jordan.
CONSENT CALENDAR
Approval of Minutes for the April 24, 2008 Regular Meeting.
VC/Herndon moved, C/Grundy seconded, to approve the Minutes of the April 24,
2008 Regular meeting as presented. Without objection, the motion was so
ordered with C/Liang abstaining.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RSII/Murphey
C/Owens asked if the proposal for 2008 applied to existing or new
contract instructors and RSII/Murphey responded that it applied to all
instructors for existing and new classes. RSII/Murphey said she did not
believe it had been a problem for residents with the City accepting non-
resident registration. RSII/Murphey responded to C/Owens that adult
basketball games are held on Sundays from noon to 9:00 p.m. Typically,
there are six leagues.
C/Grundy asked if Heritage rentals actually netted a profit and
MAY 22, 2008 PAGE 2 P&R COMMISSION
RSII/Murphey indicated no — that it should indicate "revenue" for all
facilities.
VC/Herndon asked how the revenue of $76,000 for the Spring Contract
Classes compared with previous years. RSII/Murphey explained that
there was about a 10 percent increase from year to year during the
previous two years due to increased activities and more enrolment.
C/Owens recommended the Commission regularly thank donors as a
standard practice. Commissioners concurred as long as donors
continued to be declared in the report.
VC/Herndon asked if the City sent thank you letters and RSII/Murphey
said she would have to check with appropriate staff to confirm and report
back to the Commission at its June meeting.
VC/Herndon said he was confused about the difference in the youth
basketball revenues.
Chair/Low suggested all reports be made uniform for ease of
understanding. C/Owens wanted to see the subsidy amount and
percentage paid by the City.
C/Liang suggested showing it as "per participant net cost" to City.
Commissioners concurred.
2.2 PARKS REPORT — PMS/Jordan
C/Grundy asked if there was a particular weakness in the way the light
standards are set up making it easier for thieves to pull copper wires.
PMS/Anthony explained how the lighting boxes are installed to allow for
maintenance and inspection. At Peterson Park where everything is in the
ground the boxes were lowered two inches into the ground and covered
by top soil and grass, and each location was GPS'd. C/Grundy asked if
the boxes were locked and PMS/Jordan said that to some extent, they are
tamper proof boxes because it takes a special key to unscrew the nuts.
The vaults are made of concrete and can be cracked with a sledge
hammer. C/Grundy asked if it was possible for staff to research the
matter to determine if there were more tamper -proof boxes or vaults that
could be used.
PMS/Jordan responded to VC/Herndon that at Heritage Park Community
Center condensation from the cooling unit and collection of leaves in the
flashing have in the past caused leakage during rainstorms. Ongoing
maintenance is conducted to make sure further problems are mitigated
and do not result in damage to the ceiling tiles that were replaced.
Chair/Low asked if the City had a policy of alerting residents in and around
park areas to be more aware of what is going on in the parks due to the
increase in vandalism.
MAY 22, 2008 ' PAGE 3 P&R COMMISSION
2.3 CIP PROGRAM AND SPECIAL PROJECTS REPORT — PMS/Jordan
a. Batting Cages at Peterson and Pantera Parks — construction
commenced May 21 and is scheduled to be completed by June 4.
Council approved the batting cage use policy at the last meeting.
b. Trail Access at Steep Canyon at Clear Creek Canyon and at the
Diamond Bar Center — Plans and Specs were released for bid —
bids are due on June 12. Engineer estimates the cost to be
$190,000 and the approved budget is $250,000. Staff expects to
award the bid at the June 17 City Council meeting with construction
commencing four to six weeks hence with completion scheduled for
October 10, 2008.
C. Sycamore Canyon Park Trail — Phase III — Construction documents
are in the design phase to be completed this summer with
construction scheduled to commence in the fall.
d. Sycamore Canyon Park Trail — Phase IV — Contract for the design
was awarded to Architera Design Group by the City Council on May
20. Construction should commence before summer 2009.
e. Sycamore Canyon Park ADA Retrofit Phase IV — Staff received
seven proposals and contract was awarded to Matlock Associates
on April 15. The firm has submitted a conceptual plan that adds an
additional toilet in the women's restroom, a companion restroom for
a total increase of two fixtures.
f. Storage Container Pad at Pantera Park — Plans and specs have
been released for bid with bids due June 11. The engineer's
estimate for the project is $123,000 — approved budget is $256,000
— award of contract is scheduled for the June 17 City Council
meeting. If completed on schedule the project should conclude by
September 19.
g. Emergency Generator at Diamond Bar Center — Plans and Specs
were released with bids due on June 5. Estimate for the project is
$173,000 — budget is $147,000 thus requiring City Council approval
of an additional appropriation. Award of contract is scheduled for
June 17. Construction schedule is 45 -days and is scheduled for
completion by September 19.
h. Parks Master Plan Update — An RFP to obtain a consultant to help
staff and the Commission pursue the 10 -year update requirement is
underway. The scope of work will involve public meetings and
workshops as well as, the review of policy documents for the parks.
In addition, staff would like to develop a Master Plan for
Summitridge Park during this process. Responses are due June 5
with award of contract scheduled for the June 17 City Council
meeting. The Commission may wish to consider establishing a
two -member subcommittee to work with staff on the update of the
Parks Master Plan.
i. Trails Master Plan Update — Update of the Trails Master Plan has
been placed on hold until Phase II and III of the Sycamore Canyon
Trails are constructed to allow for time to test the phases prior to
adding the details to the Master Plan. The subcommittee should
MAY 22„ 2008 PAGE 4 P&R COMMISSION
begin meeting again in October.
Chair/Low asked what the Parks Master Plan Update RFP was meant to
accomplish and PMS/Jordan responded that as community needs change
and facilities uses are reviewed the plan is updated accordingly.
Chair/Low was concerned that the Commission and residents would not
have sufficient time to provide input.
VC/Herndon reiterated his prior request that the Commission be able to
review the trails access plans and specs. He felt that the Commission had
provided input early on in various projects that went on to City Council
without being reviewed by the Commission. He wanted the Commission
to be involved in a review process before items went to City Council for
consideration. The Commission concurred.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: VC/Herndon stated that the Diamond Ranch baseball
team went to CIF playoffs and won its first two playoff games and was one game
away from being No. 1 in the league. The team beat Santa Monica (the No. 1
seed team) and on Friday beat San Dimas. Tomorrow, the team will play Santa
Maria at home at 3:15 p.m. This is the first time in the school's history that the
team has accomplished these statistics.
C/Owens congratulated Diamond Ranch. He has attempted to find out whether
the EIR for the proposed City of Industry NFL Stadium was ready for review. He
asked if staff would provide the Commission with information about when this
matter might go before City Council. PMS/Jordan said he would look into the
matter.
Chair/Low reminded everyone that Monday is Memorial Day and thanked all who
have served their country.
ADJOURNMENT: With no further business before the Parks & Recreation
Commission, Chair/Low adjourned the meeting at 8:03 p.m.
Respectfully Submitted,
Bob Rose, Secretary
Attest:
Chairman Ruth Low
CITY COUNCIL
Agenda # 6 _ -1
Meeting Date: July 15, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Ma 4a
TITLE: Ratification of Check Register dated June 26, 2008 through July 9, 2008
totaling $890,327.10.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $890,327.10 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated June 26, 2008 through July 9,
2008 for $890,327.10 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED %BY:
Finanbel,Oirector Assistaff City Mapger
Attachments: Affidavit and Check Register — 06/26/08 through 07/09/08.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated June 26, 2008 through July 9, 2008 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
Amount
General Fund
$608,324.23
Prop A - Transit Fund
181,944.77
Int. Waste Mgt Fund
8,524.14
AB2766 - AQMD Fund
1,200.33
CDBG Fund
4,110.49
LLAD 38 Fund
1,803.57
LLAD 39 Fund
1,735.62
LLAD 41 Fund
1,753.69
Capital Improvement Project Fund
56,184.92
Computer Equipment Repl Fd
24,745.34
$890,327.10
Signed:
Linda G. Magrlukn
Finance Director
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
08 -PP 13
PAYROLLTRANSFER
P/R TRANSFER 08/PP 13
iib
10200
1,200.33
$158,388.47
6/26/2008
80740
PAYROLL TRANSFER
P/R TRANSFER 08/PP 13
125
10200
1,765.49
$126.00
6/2612008
PAYROLL TRANSFER
P/R TRANSFER 08/PP 13
001
10200
145,567.43
6/26/2008
80741
PAYROLL TRANSFER
P/R TRANSFER 08/PP 13
112
10200
4,454.18
$11.90
6/26/2008
PAYROLL TRANSFER
P/R TRANSFER 08/PP 13
115
10200
5,401.04
6/26/2008
80738
ADVANCED APPLIED ENGINEERING INC
PROF.SVCS-EN 07-552
001
23012
120.00
$1,500.00
6/26/2008
ADVANCED APPLIED ENGINEERING INC
PROF.SVCS-EN 07-552
001
23012
810.00
6/26/2008
80740
ADVANCED APPLIED ENGINEERING INC
PROF.SVCS-EN 07-552
001
23012
570.00
$126.00
6/26/2008 1
80739
JAJAX SIGN GRAPHICS INC.
SUPPLIES -NAMEPLATE
1 0014090
1 41200 1
11.611
$11.61
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04466
001
23012
266.40
6/26/2008 1
80740
JAMERICAN RED CROSS
CPR RECERT-REC STAFF
0015350
1 42340 1
126.001
$126.00
6/26/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-575
001
23012
660.00
6/26/2008 1
80741
JAMERICANA ART CHINA CO
SUPPLIES -CITY MUG
1 0014090
1 41400 1
11.9ol
$11.90
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
34650
-118.80
6/26/2008 1
80742
JAMERICOMP GROUP INC
SUPPLIES -TONER
10014070
45000 1
371.30
$371.30
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-510
001
23012
169.20
6/26/2008 1
80743
JAMERITECH BUSINESS SYSTEMS INC
1COPIER MAINT-MAY 08
1 0014090
1 42100 1
950.471
$950.47
6/26/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-589
001
23012
955.00
6/26/2008 1
80744
JANTHONY SANTOS
PER DIEM-MMASC CONF
0014030
1 42330 1
110.001
$110.00
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-589
001
34650
-171.90
6/26/2008 1
80745
IFERMIN ARCEO
IFACILITY REFUND -DBC
1001
123002 1
500.001
$500.00
6/26/2008
80746
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 04466
001
23012
1,480.00
$4,035.00
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04466
001
23012
266.40
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04466
001
34650
-266.40
6/26/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-575
001
23012
660.00
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
23012
118.80
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
34650
-118.80
6/26/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-510
001
23012
940.00
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-510
001
23012
169.20
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-510
001
34650
-169.20
6/26/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-589
001
23012
955.00
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-589
001
23012
171.90
6/26/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-589
001
34650
-171.90
Page 1
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
6/26/2008
80749
CALIFORNIA CONTRACT CITIES ASSOC.
CCCA MTG-CMGR
0014030
42325
28.50
Check Date
Check Number
Vendor Name
CALIFORNIA CONTRACT CITIES ASSOC.
Transaction Description
0015510
Fund/ Dept
Acct #
Amount
Total Check Amount
80752
CDW GOVERNMENT INC.
COMP EQ-I.T.
5304070
46230
17,958.68
$195.00
$702.48
6/26/2008
1 80747 BENESYST
6/27/08-P/R DEDUCTIONS
001 1
21105 1
702.48
6/26/2008
80753
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41200
6/26/2008
1 80748 IBUSINESS TELECOMMUNICATION SYS INC.
PH. SVCS -JUNE 08
0014070 1
42125 1
270.251
$270.25
6/26/2008
80749
CALIFORNIA CONTRACT CITIES ASSOC.
CCCA MTG-CMGR
0014030
42325
28.50
$57.00
6/26/2008
1
CALIFORNIA CONTRACT CITIES ASSOC.
CCCA MTG-D LIU
0015510
42325
28.50
6/26/2008
80750
CDW GOVERNMENT INC.
SUPPLIES -TRANSIT
1125553
46230
69.84
$20,167.47
6/26/2008
1
CDW GOVERNMENT INC.
SUPPLIES -BATTERIES
5304070
46230
1,888.66
6/26/2008
80752
CDW GOVERNMENT INC.
COMP EQ-I.T.
5304070
46230
17,958.68
$195.00
6/26/2008
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41200
26.17
6/26/2008
80753
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41200
224.121
1
6/26/2008 1
80751
REGINA CHANG
RECREATION REFUND
1 001
1 34780 1
100.00
$100.00
6/26/2008
1
D & J MUNICIPAL SERVICES INC
PROF.SVCS-PLAN CHECK
2505310
46415
360.00
6/26/2008 1
80752
WINNIE CHEUNG
RECREATION REFUND
1 001
34760 1
195.001
$195.00
6/26/2008
D & J MUNICIPAL SERVICES INC
PROF.SVCS-INSPECTION
2505310
46415
3,075.00
6/26/2008 1
80753
COMMERCIAL DOOR METAL SYSTEMS INC
METAL DOORS -HERITAGE PK
1 0015340
1 42210 1
1,920.00
$1,920.00
6/26/2008
80754
D & J MUNICIPAL SERVICES INC
PROF.SVCS-PLAN CHECK
2505310
46415
360.00
$8,145.00
6/26/2008
1
D & J MUNICIPAL SERVICES INC
PROF.SVCS-PLAN CHECK
2505310
46415
360.00
6/26/2008
D & J MUNICIPAL SERVICES INC
PROF.SVCS-INSPECTION
2505510
46416
4,350.00
6/26/2008
D & J MUNICIPAL SERVICES INC
PROF.SVCS-INSPECTION
2505310
46415
3,075.00
6/26/2008
80755
DENNIS CAROL
PROF.SVCS-CC MTG
0014030
44000
300.00
$400.00
6/26/2008
1
IDENNIS CAROL
IPROF.SVCS-T & T MTG
0015510
44000
1
100.00
6/26/2008
1 80756
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES -4 CORNERS
0014090
42325
160.00
$390.00
6/26/2008
1
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES-CNCL
0014090
42325
1
230.00
6/26/2008
80757
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-295
001
23010
45.00
$114.91
6/26/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-250
001
23010
32.50
6/26/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -GENERAL
0014090
42120
37.41
6/26/2008 1 80758 FAUX THEMES REPLACEMNT- CITY PLAQUES 1 0014090 1 42210 1 7,930.001 $7,930.00
Page 2
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
6/26/2008
80759
FEDEX
FEDEX
EXPRESS MAIL -GENERAL
EXPRESS MAIL -GENERAL
0014090
0014090
42120
42120
162.82
121.46
$284.28
6/26/2008
80760
IJANICE GARCIA
PER DIEM-MMASC CONF
0014030
42330
-110.00
$0.00
6/26/2008
�FREDDYGALLEGOS
FREDDY GALLEGOS
PER DIEM-MMASC CONF
0014030
42330
110.00
1 1
6/26/2008 1
80761
IJANICE GARCIA
FACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
6/26/2008
1GOVIS LLC
CONSULTANT SVCS -JUNE 08
0014070 1
R44000
4,197.93
1 1
6/26/2008 1
80762
IGO LIVE TECHNOLOGY INC
ICONSULTANT SVCS -WK 6/20
1 0014070
1 44000 1
1,500.001
$1,500.00
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
R45223
1,470.00
6/26/2008 1
80763
RENEE GOERTZ
RECREATION REFUND
1 001
1 34760 1
120.001
$120.00
6/26/2008
80764
GOVIS LLC
CONSULTANT SVCS -JUNE 08
1125553
46235
5,000.00
$9,197.93
6/26/2008
1GOVIS LLC
CONSULTANT SVCS -JUNE 08
0014070 1
R44000
4,197.93
1 1
6/26/200880765
80767
H2O PRESSURE WASHING INC
MAINT SVCS -DBC
0015333
42210
125.00
$275.00
6/26/2008
H2O PRESSURE WASHING INC
IMAINT SVCS-PANTERA PK
0015340
42210
150.00
6/26/2008
80767
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
R45223
4,955.74
$19,417.23
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-363
001
23012
750.00
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTIONS
0015510
R45227
107.81
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
R45223
1,470.00
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
R45223
322.00
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
248.03
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-496
001
23012
225.00
6/26/2008
HALL & FOREMAN, INC.
PRORSVCS-INSPECTIONS
0015510
45227
133.83
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-598
001
34650
-65.63
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-INSPECTIONS
0015510
45227
201.33
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
178.90
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
34650
-683.13
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-598
001
23012
262.50
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-598
001
23012
65.63
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-463
001
34650
-56.25
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-363
001
23012
2,732.50
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
23012
683.13
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-456
1 001
34650
-318.75
Page 3
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
80767...
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-463
001
23012
225.00
$19,417.23-
19,417.23-6/26/2008
6/26/2008
80769
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-463
001
23012
56.25
$75.00
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-323
001
34650
-187.50
6/26/2008
80770
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-456
001
23012
1,275.00
$355.00
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-456
001
23012
318.75
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -FPL 2007-256
001
34430
-111.60
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 01-323
001
23012
750.00
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-323
001
23012
187.50
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-479
001
34650
-336.22
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-FPL 2007-256
001
23010
620.00
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -FPL 2007-256
001
23010
111.60
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
23012
-187.50
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-479
001
23012
1,344.86
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-479
001
23012
336.22
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-479
001
23012
468.75
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-479
001
34650
-468.75
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-363
001
23012
187.50
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-524
001
23012
95.32
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-524
001
34650
-95.32
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-479
001
23012
1,875.00
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-420
001
23012
58.37
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-420
001
34650
-58.37
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-524
001
23012
381.27
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-496
001
23012
56.25
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-496
001
34650
-56.25
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 04-420
001
23012
233.46
6/26/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-485
001
23012
1,125.00
6/26/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-485
001
23012
281.25
6/26/2008
1
IHALL & FOREMAN, INC.
1ADMIN FEE -EN 05-485
1 001
1 34650
1 -281.25
6/26/2008 1
80768
ISANDRA HAMILTON
IFACILITY REFUND -DBC
1 001
1 23002 1
100.001
$100.00
6/26/2008 1
80769
IFERDI HANDOJO
IRECREATION REFUND
1 001
1 34740 1
75.001
$75.00
6/26/2008 1
80770
PATRICIA HOGAN
RECREATION REFUND
1 001
1 34720 1
208.00
$355.00
Page 4
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
80770...
PATRICIA HOGAN
RECREATION REFUND
001
34730
147.00
$355.00...
6/26/2008
80771
HP EXPRESS SERVICES
ANNL COMP MAINT-I.T.
0014070
42205
7,621.00
$9,106.00
6/26/2008
HP EXPRESS SERVICES
ANNL COMP MAINT-I.T.
1125553
42205
1
1 1,485.00
6126/2008 1 80772 ILONG HUOT FACILITY REFUND -DBC 1001 1 23002 1 800.001 $800.00
6/26/2008
80773
VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-316
001
23010
217.50
$456.25
6/26/2008
JINLAND
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-313
001
23010
238.75
6/26/2008 1 80774 ISTEVE JOHNSON IRECREATION REFUND 1 001 1 34780 1 30.001 $30.00
6/26/2008 1 80775 IJUDICIAL DATA SYSTEMS CORPORATION IPARKING CITE ADMIN -MAY 1 0014411 1 45405 1 246.60 $246.60
6/26/2008 1 80776 IKENNETH L DESFORGES REIMB-MICRSFT TRNG 1 0014070 1 42335 1 467.63 $467.63
6/26/2008 1 80777 IKENS HARDWARE SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 118.531 $118.53
6/26/2008 1 80778 ISUK KYUN KIM IRECREATION REFUND 1 001 1 34780 1 55.001 $55.00
6/26/2008 1 80779 IGABRIELA KLEIN ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 1,188.001 $1,188.00
6/26/2008 80780 ILAE ASSOCIATES INC ICONSULTANT SVCS -MAY 0015510 1 45221 1 4,955.001 $4,955.00
6/26/2008
80782
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-167
001
23010
22.05
$8,988.59
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-167
001
34430
-22.05
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-293
001
34430
-75.85
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-304
001
34430
-156.38
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-293
001
23010
421.38
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-293
001
23010
75.85
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-312
001
34430
-23.63
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-304
001
23010
868.75
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-304
001
23010
156.38
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-306
001
34430
-136.40
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-312
001
23010
131.25
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-312
001
23010
23.63
Page 5
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
80782...
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-314
001
34430
-118.13
$8,988.59...
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-306
001
23010
757.80
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-306
001
23010
136.40
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-299
001
34430
-157.95
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-314
001
23010
656.25
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-314
001
23010
118.13
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-256
001
34430
-146.83
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-299
001
23010
877.50
6126/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-299
001
23010
157.95
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
34430
-240.28
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-256
001
23010
815.76
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-256
001
23010
146.83
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-312
001
34430
-86.85
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-250
001
23010
1,334.90
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
23010
240.28
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-314
001
34430
-56.03
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-312
001
23010
482.50
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-312
001
23010
86.85
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-256
001
34430
-73.35
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-314
001
23010
311.25
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-314
001
23010
56.03
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-150
001
34430
-18.90
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-256
001
23010
407.50
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-256
001
23010
73.35
6/26/2008
LDM ASSOCIATES INC.
CONSULTANT SVCS -APR 08
0015210
44250
637.50
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2005-150
001
23010
105.00
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-150
001
23010
18.90
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-253
001
23010
408.75
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-253
001
23010
73.58
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-253
001
34430
-73.58
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-250
001
23010
580.00
6/2612008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
23010
104.40
6/26/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
34430
-104.40
6/26/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-234
001
23010
70.00
6/26/2008
JLDM
ASSOCIATES INC. JADMIN
FEE -FPL 2006-234
001
23010
12.60
Page 6
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
6/26/2008
80782...
LDM ASSOCIATES INC.
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-234
PROF.SVCS-FPL 2005-167
001
001
34430
23010
-12.60
122.50
$8,988.59 ...
6/26/2008 1 80783 IMIKYUNG LEE IRECREATION REFUND 1 001 1 34780 1 55.001 $55.00
6/26/2008
80784
LEIGHTON & ASSOCIATES, INC.
PROF. VCS -EN 07-598
001
23012
550.37
$550.37
6/26/2008
1
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
23012
99.07
6/26/2008
80787
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
34650
-99.07
$20.00
6/26/2008
80785
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGE
0014090
42113
13.85
$27.70
6/26/2008
1
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGE
0014090
42113
13.85
6/26/2008 1
80786
IGERARD LI
IRECREATION REFUND
1 001
1 34760 1
195.00
$195.00
6/26/2008
1
IVILMA
VILMA MILLER
PROPERTY DAMAGE
001
36615
1 -34.00
6/26/2008 1
80787
JULY LIN
IRECREATION REFUND
001
34780 1
20.00
$20.00
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
19.49
6/26/2008 1
80788
ILOS ANGELES COUNTY PUBLIC WORKS
ISIGNAL MAINT-APR
1 0015554
1 45507 1
251.71
$251.71
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
169.24
6/26/2008 1
80789
ISHALINI MALHOTRA
RECREATION REFUND
001
34780 1
20.00
$20.00
6/26/2008 1
80790
IMANAGEMENT SOLUTIONS INC
PROF.SVCS-H/R
1 0014060
1 44000 1
6,050.001$6,050.00
6/26/2008 1
80791
IMARISA SOMENZI
REIMB-TUITION
1 0014060
1 42341 1
91.001
$91.00
6/26/2008
80792
MILLER
FACILITY REFUND -DBC
001
23002
500.00
$466.00
6/26/2008
1
IVILMA
VILMA MILLER
PROPERTY DAMAGE
001
36615
1 -34.00
6/26/2008
80793
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-PLNG
0015210
42110
21.87
$330.05
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PROF.SVCS-P/WORKS
0015510
42110
54.95
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
14.16
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
19.49
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
30.85
6/26/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
169.24
6/26/2008
IMINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
0015510
42110
19.49
6/26/2008 1 80794 IMUNICIPAL SOFTWARE CORPORATION TRNG-MUNICIPAL SOFTWARE 0014070 I R46235 1 31,513.001 $31,513.00
Page 7
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
80795
GARY L NEELY
CONSULTANT SVCS -JAN -MAY
0015210
44210
1 8,100.00
$8,100.00
6/26/2008
80796
PETE NIJJAR
FACILITY REFUND -DBC
001
23002
500.00
$246.00
6/26/2008
1
PETE NIJJAR
PROPERTY DAMAGE
001
36615
-254.00
1
6/26/2008
80797
NINYO & MOORE INC
ADMIN FEE -EN 01-323
001
34650
-211.82
$1,176.75
6/26/2008
1
NINYO & MOORE INC
PROF.SVCS-EN 01-323
001
23012
1,176.75
6/26/2008
80806
NINYO & MOORE INC
ADMIN FEE -EN 01-323
001
23012
211.82
$671.91
6/26/2008 1 80798 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 6/12 1 0015210 1 44000 1 158.88$158.88
6/26/2008 1 80799 ROGER PEARCE FACILITY REFUND-PANTERA 1 001 1 23004 1 122.46$122.46
6/26/2008
80800
PERS HEALTH
ADMIN FEE -JULY 08
0014060
40093
82.46
$25,942.76
6/26/2008
1
PERS HEALTH
ADMIN FEE -JULY 08
0014090
40086
388.00
6/26/2008
80806
PERS HEALTH
JULY 08 -HEALTH INS PREM
001
21105
25,472.30
$671.91
6/26/2008
80801
PERS RETIREMENT
SURVIVOR BENEFIT
001
21109
8.00
$542.44
6/26/2008
1
PERS RETIREMENT
RETIRE CONTRIB-EE
001
21109
208.88
6/26/2008
80806
PERS RETIREMENT
RETIRE CONTRIB-ER
001
21109
325.56
$671.91
6/26/2008
80802
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
47.43
$23,850.89
6/26/2008
1
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,303.43
6/26/2008
80806
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
14,500.03
$671.91
6/26/2008 1 80803 IPERVO PAINT CORP SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 2,444.241 $2,444.24
6/26/2008
1 80804
REINBERGER PRINTWERKS
PRINT SVCS -BUS CARDS
0014095
42110
149.39
$592.13
6/26/2008
1
REINBERGER PRINTWERKS
SUPPLIES -LABELS
0014090
42110
442.74
1
6/26!2008
80805
IRONALD M EVERETT
REIMB-MAYORS CONF
0014010
1 42330 1
708.79
$708.79
6/26/2008 1
80806
IS & S WORLDWIDE INC
SUPPLIES -SUMMER CAMP
1 0015350
1 41200 1
671.91
$671.91
6/26/2008 1
80807
IS C SIGNS & SUPPLIES LLC
SUPPLIES -ROAD MAINT
1 0015554
1 41250 1
778.32
$778.32
6/26/2008 1
80808
ISAFEWAY SIGN COMPANY
SUPPLIES -ROAD MAINT
0015554
1 41250 1
134.241
$134.24
Page 8
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
6/26/2008
80809
SAGO
FACILITY REFUND -MAPLE HIL
001
23002
200.00
$190.00
6/26/2008
1
JDANYEH
DANYEH SAGO
INSURANCE REFUND
001
23004
-10.00
6/26/2008
80810
METALS INC
SUPPLIES -DBC
0015333
41200
93.12
$186.24
6/26/2008
1
ISCHORR
SCHORR METALS INC
SUPPLIES -COMM SVCS
0015350
41200
1
1 93.12
6/26/2008
80811
ISIS SELIM
FACILITY REFUND -DBC
001
23002
500.00
$466.00
6/26/2008
JISIS SELIM
PROPERTY DAMAGE
001
36615
-34.00
6/26/2008 1
80812
1PRAVINA SHAH
IFACILITY REFUND -DBC
1001
1 23002 1
500,001
$500.00
6/26/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
67.95
6/26/2008 1
80813
ISIEGEL DISPLAY PRODUCTS
SUPPLIES -DBC
10015333
1 41200 1
22.611
$22.61
6/26/2008 1
80814
ISIMPSON ADVERTISING INC
IGRAPHIC DESIGN -INFO SYS
0014095
1 44000 1
975.001
$975.00
6/26/2008
80815
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
566.88
$652.91
6/26/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
67.95
6/26/2008
80819
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
18.08
$7,293.66
6/26/2008
60816
STANDARD INSURNCE OF OREGON
WATER SUPPLIES-C/HALL
0014090
41200
229.93
$240.18
6/26/2008
ISPARKLETTS
SPARKLETTS
EQ RENTAL -MAY 08
0014090
1 42130
10.25
6/26/2008
80817
STANDARD INSURNCE OF OREGON
JULY 08-STD/LTD
001
21112
1,526.67
$2,781.63
6/26/2008
STANDARD INSURNCE OF OREGON
JULY 08-SUPP LIFE INS PRE
001
21106
99.50
6/26/2008
80819
STANDARD INSURNCE OF OREGON
JULY 08 -LIFE INS PREMS
001
21106
1,155.46
$7,293.66
6/26/2008 1
80818
ISTATE DISBURSEMENT UNIT
SLRY ATTCHMT-000932977
1 001
1 21114 1
375.151
$375.15
6/26/2008
THE COMDYN GROUP INC
PROF SVCS-I.T. WK 6/6
0014070
44000
1,008.00
6/26/2006 1
80819
ISTU13BIES PROMOTIONS
PROMO ITEMS -PUBLIC INFO
0014095
41400
7,293.661
$7,293.66
6/26/2008 1
80820
IGARYTAM
IFACILITY RENTAL-PANTERA
1 001
23002
122.46
$122.46
6/26/2008 1
80821
ITELEPACIFIC COMMUNICATIONS
IT1 INTERNET SERVICE -JUNE
1 0014070
1 44030 1
525.361
$525.36
6/26/2008
80822
THE COMDYN GROUP INC
PROF SVCS-I.T. WK 6/6
0014070
44000
2,681.25
$7,666.63
6/26/2008
THE COMDYN GROUP INC
PROF SVCS-I.T. WK 6/6
0014070
44000
1,008.00
Page 9
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
6/26/2008
80822...
THE COMDYN GROUP INC
THE COMDYN GROUP INC
PROF SVCS-I.T. WK 616
PROF SVCS-I.T. WK 6/20
0014070
0014070
44000
44000
2,323.42
1,653.96
$7,666.63...
6/26/2008
80823
THE GAS COMPANY
GAS SVCS -HERITAGE
0015340
42126
92.20
$500.07
6/26/2008
ITHE GAS COMPANY
GAS SVCS -DBC
0015333
1 42126
407.87
1 1
6/26/2008 1 80824 TIME WARNER IMODEM SVCS -COUNCIL 1 0014010 1 42130 1 44.951 $44.95
6/26/2008
80825
TRAFFIC CONTROL SERVICE INC
SUPPLIES -ROAD MAINT
0015554
41250
487.20
$2,741.87
6/26/2008
TRAFFIC CONTROL SERVICE INC
SUPPLIES -ROAD MAINT
0015554
1
41250
2,254.67
1 1
6/26/2008 1 80826 JELLEN TRAN FACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00
6/26/2008 1 80827 QUEENIE TRAN IRECREATION REFUND 1 001 1 34780 1 30.001 $30.00
6/26/2008
80828
TRENCH PLATE RENTAL CO
EQ RENTAL -MAY 08
0015554
42130
297.80
$631.50
6/26/2008
TRENCH PLATE RENTAL CO
1EQ RENTAL -JUN 08
0015554
42130
1
1 333.70
6/26/2008 1 80829 TRG LAND INC PROF.SVCS-SITE D PLAN 0015240 1 R44000 1 7,925.431 $7,925.43
6/26/2008
80831
US BANK
APA CONF-GUBMAN
0015210
42330
30.23
$9,039.62
6/26/2008
US BANK
SUPPLIES -COMM SVCS
0015350
41200
345.75
6/26/2008
US BANK
MTG SUPPLIES -COMM DEV
0015210
42325
75.68
6/26/2008
US BANK
PUBLICATIONS-PLNG
0015210
42320
157.35
6/26/2008
US BANK
MMASC CONF-CMGR STAFF
0014030
42330
1,000.00
6/26/2008
US BANK
CPRS TRNG-COMM SVCS
0015350
42325
200.00
6/26/2008
US BANK
SUPPLIES -COMM SVCS
0015350
41200
181.70
6/26/2008
US BANK
MTG SUPPLIES-P/WKS
0015510
42325
39.05
6/26/2008
US BANK
SWANA TRNG-GALLEGOS
0015510
42340
50.00
6/26/2008
US BANK
MEMBERSHIP-SANTOS/GALLGS
0014030
42315
130.00
6/26/2008
US BANK
AD-H/R
0014060
42115
93.75
6/26/2008
US BANK
CALPELRA CONF-H/R
0014060
42330
550.00
6/26/2008
US BANK
SUPPLIES-P/WKS
0015510
41200
39.51
6/26/2008
US BANK
INTEROP CONF-AZIZ
0014070
42330
1,000.00
6/26/2008
US BANK
SUPPLIES -COMM SVCS
0015350
41200
117.61
6/26/2008
1
IUS BANK
IMTG SUPPLIES -COUNCIL
1 0014010
1 41200
1 52.05
Page 10
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
80831...
US BANK
APA/ICSC CONF-FONG
0015210
42330
321.05
$9,039.62 ...
6/26/2008
80833
US BANK
SUPPLIES -COMM SVCS
0015340
41200
1,461.50
$4,978.09
6/26/2008
US BANK
PUBLICATIONS -COMM SVCS
0015310
42320
50.80
6/26/2008
80834
US BANK
AERIAL IMAGERY -TRANSIT
1125553
42205
274.00
$100.00
6/26/2008
US BANK
ANNL MAINT/SUPPORT-TRNST
1125553
42205
1,990.00
6/26/2008
80835
US BANK
TRNG-I.T.
0014070
42330
59.95
6/26/2008
US BANK
EQ MAINT-COMM SVCS
0015310
42200
5.40
6/26/2008
US BANK
MAINT-PARKS
0015340
42210
200.00
6/26/2008
US BANK
MEMO CREDIT-I.T.
0014070
42205
-840.00
6/26/2008
US BANK
EQ MAINT-COMM SVCS
0015310
42200
21.64
6/2612008
US BANK
APA CONF-GUBMAN
0015210
42330
27.95
6/26/2008
US BANK
TRNG-COMM SVCS
0015310
42340
15.51
6/2612008
US BANK
GRAPHIC PROJECTS-P/INFO
0014095
41200
530.00
6/26/2008
US BANK
MTG SUPPLIES-P/INFO
0014095
42325
150.00
6/2612008
US BANK
CAMERA MAINT-DBC
0015333
42210
267.87
6/26/2008
US BANK
MTG SUPPLIES -GENERAL
0014090
42325
286.88
6/26/2008
US BANK
MTG SUPPLIES-P/INFO
0014095
42330
35.39
6/26/2008
US BANK
PROF.SVCS-DEMO REPORT
0014095
1 44000
119.00
6/26/2008 1
80832
IVALLEY TROPHY
SUPPLIES -RECREATION
1 0015350
1 41200 1
649.501
$649.50
6/26/2008
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
70.41
6/26/2008 1
80833
VANTAGEPOINT TRNSFR AGNTS-303248
6/27/08-P/R DEDUCTIONS
001
21108 1
4,978.09
$4,978.09
6/26/2008
VERIZON CALIFORNIA
PH.SVSC-DIAL ACCESS MODEM
0014090
42125
71.97
6/26/2008
80834
CLORIS VARGAS
FACILITY REFUND -DBC
001
23002
100.00
$100.00
6/26/2008
VERIZON CALIFORNIA
PH.SVCS-DATA MODEM
0014090
42125
33.71
6/26/2008
80835
JOCELYN VARNAL
FACILITY REFUND-SYC CYN
001
23004
20.001$20.00
6/26/2008
80836
VERIZON CALIFORNIA
PH.SVCS-FAX LINE CMGR
0014090
42125
229.53
$832.09
6/26/2008
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
70.41
6/26/2008
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
87.97
6/26/2008
VERIZON CALIFORNIA
PH.SVSC-DIAL ACCESS MODEM
0014090
42125
71.97
6/26/2008
VERIZON CALIFORNIA
PH.SVCS-INFO TO GO
0014090
42125
338.50
6/26/2008
VERIZON CALIFORNIA
PH.SVCS-DATA MODEM
0014090
42125
33.71
6126/2008
1 80837
VERIZON WIRELESS -LA
CELL CHRGS-DESFORGES
0014070
1
42125
50.41
$240.65
6/26/2008 1
VERIZON WIRELESS -LA
CELL CHRGS-AZIZ
0014070
42125
50.41
Page 11
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/26/2008
80837...
VERIZON WIRELESS -LA
CELL CHRGS-CMGR
0014030
42125
95.44
$240.65 ...
6/26/2008
80840
VERIZON WIRELESS -LA
CELL CHRGS-EOC
0014440
42125
44.25
$2,404.93
6/26/2008
IVERIZON WIRELESS -LA
CELL CHRGS-EOC
0014090
42125
0.14
6/26/2008
80838
VISION INTERNET PROVIDERS INC
WEB SITE UPDATE-I.T.
0014070
1 44030
1,805.00
$1,955.00
6/26/2008
1
VISION INTERNET PROVIDERS INC ]MONTHLY
HOSTING -JUN
0014070
44030
150.00
6/26/2008 1
80839
IVISION SERVICE PLAN
IJUL 08 -VISION PREMIUMS
1 001
1 21107 1
1,211.98
$1,211.98
6/26/2008
1
WEST COAST ARBORI STS INC
TREE WATERING -MAY 08
0015558
1 45510
650.00
6/26/2008 1
80840
WCT PRODUCTS INCORPORATED
SUPPLIES -ROAD MAINT
0015554
1 41250 1
2,404.93
$2,404.93
6/26/2008 1
80841
WEBTRENDS INC
COMP MAINT-FY 08/09
0014070
1 42205 1
660.00
$660.00
6/26/2008 1
80842
IWELLS FARGO BANK
CCCA CONF-COUNCIL
0014010
1 42330 1
540.281
$540.28
6/2612008
1 80843
WEST COAST ARBORISTS INC
TREE MAINT-MAY 08
0015558
45509
1 6,832.00
$7,482.00
6/26/2008
1
WEST COAST ARBORI STS INC
TREE WATERING -MAY 08
0015558
1 45510
650.00
6/26/2008 1 80844 ALAN WIRTH FACILITY REFUND -HERITAGE 1 001 1 23002 1 200.00 $200.00
6/26/2008
80845
CINDY WONG
RECREATION REFUND
001
34760200.00
262.50
$195.00
6/2612008
1
CINDY WONG
RECREATION REFUND
001
23002 _[_-5.00
6/26/2008 1
80846
IPAUL WRIGHT
A!V SVCS -P/C, CNCL MTG
0014090
1 44000 1
262.50
$262.50
6/26/2008 1
80847
YVONNE WU
RECREATION REFUND
001
1 34780 1
100.00
$100.00
6/26/2008 1
80848
IREV JOSHUA YEH
IFACILITY REFUND -DBC
001
23002
500.001
$500.00
6/26/2008 1
80849
HAU PING YIU
IRECREATION REFUND
001
34780
60.00
$60.00
6/26/2008 1
80850
YOLANA YOUNG
IFACILITY REFUND -PETERSON
001
23002
50.00
$50.00
6/26/2008 1
80851
IMARILENEZUNIGA
IRECREATION REFUND
001
23004
20.001
$20.00
6/27/2008 1
80852
IRUBEN PATRICK GALLEGOS JR
IPER DIEM-MMASC CONF
0014030
42330
110.00
$110.00
Page 12
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/3/2008
80853
ALLIANT INSURANCE SERVICES INC
SPCL EVENT iNS-CONCERTS
1 0015350
1 45305
1,666.251
$1,666.25
7/3/2008 1
80854
ALLIANT INSURANCE SERVICES INC
SPCL EVENT INS -JULY 4TH
0015350 1
45300 1
1,874.001
$1,874.00
7/3/2008
1
ICATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
185.01
7/3/2008 1
80855
AMERICOMP GROUP INC
SUPPLIES -TONERS
0014070 1
45000 1
3,973.84
$3,973.84
7/3/2008
CDW GOVERNMENT INC.
TECH SUPPORT-I.T.
2505510
46412
4,245.69
7/3/2008 1
80856
ARROWHEAD
IWATER SUPPLIES -DBC
0015333 1
41200 1
42.761
$42.76
7/3/2008 1
80857
AT & T
PH.SVCS-GENERAL
0014090
42125
24.81
$24.81
7/3/2008 1
80858
BENESYST
IFLEX ADMIN SVCS -3RD QTR
0014060
42346
85.001
$85.00
7/3/2008 1
80859
ILISSETTE BLANCO
RECREATION REFUND
001
34760
395.00
$395.00
7/3/2008 1
80860
IBOND LOGISTIX LLC
LEASE REVENUE BONDS -DBC
1 0014090
44000
4,000.00
$4,000.00
7/3/2008 1
80861
IRENE BURGUAN
BAND -CONCERT IN PARK
0015350
45305
1,000.00
$1,000.00
7/3/2008 1
80862
ICALIFORNIA JPIA
TRNG-M ROA SEPT 8-10
0014095
42340
675.00
$675.00
7/3/2008
1 80863
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
1 41200
125.58
$310.59
7/3/2008
1
ICATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
185.01
7/3/2008
80864
CDW GOVERNMENT INC.
COMP SOFTWARE-I.T.
0014070
41200
31.39
$45,944.31
7/3/2008
1
CDW GOVERNMENT INC.
TECH SUPPORT-I.T.
5304070
46230
4,898.00
7/3/2D08
80867
CDW GOVERNMENT INC.
COMP EQ-I.T.
2505510
46412
36,769.23
$100.00
7/3/2008
CDW GOVERNMENT INC.
TECH SUPPORT-I.T.
2505510
46412
4,245.69
7/3/2008
1 80865
COMPUCOM
COMPUTER MAINT-I.T.
0014070
42205
10,108.96
$10,834.07
7/3/2008
1
ICOMPUCOM
COMPUTER MAINT-I.T.
0014070
42205
1
725.11
7/3/2008 1
80866
ICOUNTRY GARDEN CATERERS INC
ICATERING SVCS-CCCA
1 0014090
1 44000 1
5,154.02
$5,154.02
7/3/2008
DAVID A DOYLE
IREIMB-CCCA MUNI CONF
0014030
1 42330
181.03
7/3/2008 1
80867
SYLVIA CRABTREE
IFACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
7/3/2008
80868
DAVID A DOYLE
REIMB-NPELRA CONF
0014030
42330
277.60
$458.63
7/3/2008
DAVID A DOYLE
IREIMB-CCCA MUNI CONF
0014030
1 42330
181.03
Page 13
Check Date I Check
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Vendor Name
Transaction Description
Fund/ Dept VAcct # I Amount I Total Check Amount
7/3/2008
80869
DAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN PK
2505310
46415
1,900-001
$1,900.00
7/3/2008
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-APR
0015554
45507
370.64
7/3/2008
80870
ILLOYD DEGUZMAN
RECREATION REFUND
001
36615
400.001
400.00
7/3/2008
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-JAN
0015554
45507
776.03
7/3/2008
80871
DELTA DENTAL
JULY 08 DENTAL PREM
001
21104
2,631.89
$2,631.89
7/3/2008
80872
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-MAR
0015554
45507
634.83
$4,123.78
7/3/2008
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-APR
0015554
45507
370.64
7/3/2008
80874
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-DEC
0015554
45507
838.12
$7,580.00
7/3/2008
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-JAN
0015554
45507
776.03
7/3/2008
DEPT OF TRANSPORTATION
TRAFFIC SIGNAL MAINT-FEB
0015554
45507
1,504.161
1
7/3/2008 1
80873
DIAMOND BAR MOBIL
IVEH MAINT-POOL VEH
1 0014090
1 42200 1
359.941
$359.94
7/3/2008
EDAW INC
ADMIN FEE -FPL 2007-263
001
23010
1,031.38
7/3/2008 1
80874
DISNEYLAND
EXCURSION -DAY CAMP 7/9
1 0015350
1 42410 1
7,580.00
$7,580.00
7/3/2008
80875
EDAW INC
PROF.SVCS-FPL 2007-263
001
23010
5,729.88
$5,729.88
7/3/2008
EDAW INC
ADMIN FEE -FPL 2007-263
001
23010
1,031.38
7/3/2008
EDAW INC
ADMIN FEE -FPL 2007-263
001
34430
-1,031.38
7/3/2008
80876
EVERGREEN INTERIORS
PLANT SVCS -DBC
0015333
45300
1 171.60
$301.60
7/3/2008
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE PK
0015340
1 45300
1 130.00
7/3/2008 80877 JEXCAL VISUAL JSWPP TRNG KITS 0015510 44240 1 905,751 $905.75
7/3/2008
80878
EXTERMINETICS OF SO CAL INC
PEST CONTROL SVCS -DBC
0015333
1
1 45300
1 75.00
$115.00
7/3/2008
1EXTERMINETICS OF SO CAL INC
RODENT CONTROL SVCS -DBC
0015333
1 45300
40.00
7/3/2008
80879
GFB FRIEDRICH & ASSOCIATES INC.
PROF.SVCS-DIST 38 MAY
1385538
44000
1,483.95
$5,206.85
7/3/2008
GFB FRIEDRICH & ASSOCIATES INC.
PROF.SVCS-DIST 39 MAY
1395539
44000
1,483.95
7/3/2008
GFB FRIEDRICH & ASSOCIATES INC.
PROF.SVCS-DIST 41 MAY
1415541
44000
1,483.95
7/3/2008
GFB FRIEDRICH & ASSOCIATES INC.
PROF.SVCS-DIST 38 APR
1385538
44000
251.67
7/3/2008
GFB FRIEDRICH & ASSOCIATES INC.
PROF.SVCS-DIST 39 APR
1395539
44000
251.67
7/3/2008
GFB FRIEDRICH & ASSOCIATES INC.
PROF.SVCS-DIST 41 APR
1415541
44000
251.661
1
7/3/2008 1 80880 IKEN HEWETT FACILITY REFUND -DBC 1 001 1 23002 1 350.001 $350.00
Page 14
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date lCheckNumberl Vendor Name I Transaction Description
Fund/ Dept I Acct # I Amount I Total Check
7/3/2008 1 80881 IHINDERLITER, DE LLAMAS & ASSOCIATES JAUDIT SVCS -DOC TAX 1 0014050 1 44000 1 5,819.591 $5,819.59
7/3/2008
1 80882
ALFREDO INTON
FACILITY REFUND -DBC
001
23002
100.00
$125.00
7/3/2008
1
ALFREDO INTON
FACILITY REFUND -DBC
001
36615
25.00
7/3/2008
80883
JACK F TANAKA
EIMB-CCCA MUNI CONF
0014010
42330
105.04
$167.66
7/3/2008
1
JACK F TANAKA
rREIMB-LEAGUECONF
0014010
42325
62.62
7/3/2008
80884
ICITY OF LA VERNE
PRKG CITE HRGS-JUN 08
0014411
45405 1
130.001
$130.00
7/3/2008
LEAD TECH ENVIRONMENTAL
HIP PROG-766 SUMMERWOOD
1255215
44000
425.00
7/3/2008
80885
ILANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAI NT -MAY 08
0015558
45503 1
1,982.76
$1,982.76
7/3/2008
80886
LEAD TECH ENVIRONMENTAL
HIP PROG-766 SUMMERWOOD
1255215
44000
275.00
$2,345.00
7/3/2008
LEAD TECH ENVIRONMENTAL
HIP PROG-766 SUMMERWOOD
1255215
44000
425.00
7/3/2008
80888
LEAD TECH ENVIRONMENTAL
HIP PROG-1781 AUTUMGLOW
1255215
44000
225.00
$45.00
7/3/2008
LEAD TECH ENVIRONMENTAL
HIP PROG-626 RITTER
1255215
44000
675.00
7/3/2008
80889
LEAD TECH ENVIRONMENTAL
HIP PROG-332 ROCK RIVER
1255215
44000
275.00
$1,490.00
7/3/2008
LEAD TECH ENVIRONMENTAL
IHIP PROG-332 ROCK RIVER
1255215
1 44000
470.00
7/3/2008
80887
ILIANA PINCHER
IT & T COMM-JUL/SEPT
1 0015510
1 44100
90.001
$90.00
7/3/2008
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -DEC 07
0015510
45530
2,376.69
7/3/2008 1
80888
IJIMMY LIN
T & T COMM- SEPT
1 0015510
44100
45.001
$45.00
7/3/2008
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -FEB O8
0015510
45530
1,849.14
7/3/2008 1
80889
ILIVESOUND CONCEPTS
SOUND SYS -4TH OF JULY
1 0015350
42130
1,490.001
$1,490.00
7/3/2008 1
80890
ILIVESOUND CONCEPTS
ISOUND SYS -CONCERTS
1 0015350
45305
620.001
$620.00
7/3/2008 1
80891
ILORMAN EDUCATIONS SERVICES
TRNG-D GONZALES
0014030
42340
359.001
$359.00
7/3/2008 1
80892
ILOS ANGELES COUNTY FIRE DEPARTMENT
IFIRE PROTECTION -FY 08109
0014421
1 45404 1
7,359.00
$7,359.00
7/3/2008
80893
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -MAR 08
0015510
45530
3,587.64
$11,966.17
7/3/2008
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -DEC 07
0015510
45530
2,376.69
7/3/2008
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -JAN 08
0015510
45530
4,152.70
7/3/2008
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -FEB O8
0015510
45530
1,849.14
Page 15
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept Acct #
Amount
Total Check Amount
7/3/2008
80894 LOS ANGELES UNIFIED SCHOOL DISTRICT
BILINGUAL TEST SVCS-H/R
0014060 44000
80.00
$80.00
7/3/2008
F80895
LOWE'S BUSINESS ACCOUNT
SUPPLIES -PARKS
0015340
42210
23.18
$39.32
7/3/2008
LOWE'S BUSINESS ACCOUNT
SUPPLIES -RECREATION
0015310
41200
16.14
7/3/2008 1
80896
JALICE E LYONS
BALLOONS -4TH OF JULY
1 0015350
45300
335.581
$335.58
7/3/2008
E CORPORATION
ROAD MAINT-APR 08
0015554
45502
24,824.44
7/3/2008 1
80897
IMAGIC AND VARIETY ENTERTAINMENT
ENTERTAINMENT -4TH OF JULY
0015350
45300
800.00
$800.00
7/3/2008
METROLINK
PASSES RETURNED -MAY 08
1125553
45535
-2,341.00
7/3/2008 1
80898
IMARIELA ALVAREZ
REIMB-REC SUPPLIES
0015350
41200
51.59
$51.59
7/3/2008
IMETROLINK
CITY SUBSIDY -MAY 08
1125553
45533
17,169.45
7/3/2008 1
80899
IVIVIAN MARQUEZ
FACILITY REFUND -DBC
001
23002
500.001
$500.00
7/3/2008
8097MCE
E CORPORATION
RIGHT-OF-WAY MAINT-APR
0015554
45522
4,970.49
$58,291.93
7/3/2008
E CORPORATION
ROAD MAINT-APR 08
0015554
45502
24,824.44
7/3/2008
80905
CORPORATION
ADDL ROAD MAINT-APR 08
0015554
45502
28,497.00
$750.00
7/3/2008
80901
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -JUN 08
1155515
44000
556.49
$1,613.10
7/3/2008
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -MAY 08
1155515
44000
460.51
7/3/2008
80905
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES -APR 08
1155515
44000
596.10
$750.00
7/3/2008
80902
METROLINK
METROLINK PASSES -MAY 08
1125553
45535
68,677.80
$165,457.00
7/3/2008
METROLINK
CITY SUBSIDY -JUN 08
1125553
45533
16,839.77
7/3/2008
80905
METROLINK
METROLINK PASSES -JUN 08
1125553
45535
69,504.98
$750.00
7/3/2008
METROLINK
PASSES RETURNED -MAY 08
1125553
45535
-2,341.00
7/3/2008
80906
METROLINK
PASSES RETURNED -JUN 08
1125553
45535
-4,394.00
$2,500.00
7/3/2008
IMETROLINK
CITY SUBSIDY -MAY 08
1125553
45533
17,169.45
7/3/2008
80903
MOBILE ID SOLUTIONS
COMPUTER EQUIP-I.T.
1125553
46230
2,594.75
$3,214.75
7/3/2008
MOBILE ID SOLUTIONS
IMAINT SVCS-I.T.
1125553
46230
1 620.00
7/3/2008
80904
IKENNETH MOK
IT & T COMM-JULY/SEPT
0015510
1 44100 1
90.001
$90.00
7/3/2008
80905
MUNICIPAL SOFTWARE CORPORATION
PROF.SVCS-I.T.
0014070
R46235
750.001
$750.00
7/3/2008
80906
1HAIRABED H MURADIAN
BAND -4TH OF JULY
0015350
45300
2,500.001
$2,500.00
Page 16
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
7/3/2008
80907
NEXTEL COMMUNICATIONS
CELL CHRGS-P/W,C/S,C/D
0014090
42130
513.45
$513.45
7/3/2008
80908
INORRIS REPKE INC
SLURRY SEAL -AREA 4
2505510
46411
3,845.00
$5,125.00
7/3/2008
80920
NORRIS REPKE INC
SLURRY SEAL -AREA 4
2505510
46411
1,280.00
$5,000.00
7/3/2008
F 80909
JORIENTAL TRADING COMPANY INC
SUPPLIES -COMM SVCS
0015350
41200
409.30
$409.30
7/3/2008
80920
PRINCE SHANT CORP
FUEL -ROAD MAINT
0015554
42310
954.83
$5,000.00
7/3/2008
80910
ORKIN PEST CONTROL INC
IPEST CONTROL SVCS-SYC CYN
0015340
42210
60.50
$60.50
7/3/2008
80911
KIRIT PANSURIA
IFACILITY REFUND -DBC
001
36615
400.00
$400.00
7/3/2008
80912
PRINCE SHANT CORP
FUEL-NGHBRHD IMP
0015230
42310
555.35
$1,893.72
7/3/2008
80920
PRINCE SHANT CORP
FUEL -ROAD MAINT
0015554
42310
954.83
$5,000.00
7/3/2008
80915
PRINCE SHANT CORP
FUEL -COMM SVCS
0015310
42310
383.54
$3,400.00
7/3/2008
80913
PROTECTION ONE INC
ALARM SVCS -DBC
0015333
42210
52.50
$236.04
7/3/2008
80920
PROTECTION ONE INC
ALARM SVCS-SYC CYN PK
0015340
42210
97.20
$5,000.00
7/3/2008
80915
PROTECTION ONE INC
ALARM SVCS -HERITAGE PK
0015340
42210
86.34
$3,400.00
7/3/2008
80914
PYRO SPECTACULARS INC
FIREWORKS -4TH OF JULY
0015350
45300
6,000.00
$6,000.00
7/3/2008
80920
RECY CAL SUPPLY CO
SUPPLIES -RECYCLING
1155516
41200
352.93
$5,000.00
7/3/2008
80915
IR P LAURAIN & ASSOCIATES
PROF.SVCS-JUNE 08
0014090
1 44000
3,400.001
$3,400.00
7/3/2008
80916
IFRANCES RAMOS-FLORES
IRECREATION REFUND
001
1 34760
295.001
$295.00
7/3/2008 j80917
R ICHIKA RAVAL
IFACILITY REFUND -DBC
001 123002
100.001—$100.00
7/3/2008
80918
RECY CAL SUPPLY CO
SUPPLIES -RECYCLING
1155516
41200
472.94
$935.54
7/3/2008
80920
RECY CAL SUPPLY CO
SUPPLIES -RECYCLING
1155516
41200
352.93
$5,000.00
7/3/2008
80921
RECY CAL SUPPLY CO
SUPPLIES -RECYCLING
1155516
41200
109.67
$45.00
7/3/2008 1
80919
IREBECCA RIOS
IFACILITY REFUND -DBC
001
23002
500.001
$500.00
7/3/2008 1
80920
ISAN GABRIEL VALLEY ECONOMIC PARTNER
IMEMBERSHIP DUES -FY 08109
1 0015240
42315
5,000.001
$5,000.00
7/3/2008
80921
IJACK SHAH
T & T COMM -JULY
1 0015510
44100
45.001
$45.00
Page 17
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount Total Check Amount
7/3/2008
1 80922
IMICHAEL SHAY
T & T COMM -SEPT
0015510
44100
45.00 $45.00
7/3/2008 80923 SOUTHERN CALIFORNIA ASSC OF GOVNMNT IMEMBERSHIP DUES -FY 08/09 0014090 1 42315 1 5,175.001 $5,175.00
7/3/2008
80924
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
750.14
$4,313.08
7/3/2008
80926
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
1,249.35
$6.00
7/3/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
722.53
7/3/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
1,591.06
7/3/2008
80925
ISTA113 BACKHOE & EXCAVATION INC
REFUND -PERMIT
1 001
1 23012 1
1,500.001
$1,500.00
7/3/2008
80926
ITOMMYE A CRIBBINS
REIMB-FPPC SEMINAR
0014030
1 42325 1
6.001
$6.00
7/3/2008
80927
US HEALTHWORKS MEDICAL GROUP PC
IUS
PRE-EMPLOYMENT EXAM
0014060
42345
488.00
$732.00
7/3/2008
HEALTHWORKS MEDICAL GROUP PC
PRE-EMPLOYMENT EXAM
0014060
42345
244.00
7/3/2008
80928
VERIZON CALIFORNIA
PH.SVCS-REAGAN
0015340
42125
87.97
$765.73
7/3/2008
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
87.94
7/3/2008
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
501.85
7/3/2008
VERIZON CALIFORNIA
PH.SVCS-MAPLE HILL
0015340
42125
87.97
7/3/2008
80929
WALNUT VALLEY KIWANIS CLUB
FOOD REIMB-SNOW FEST0015350
0015333
1 45300
98.00
$124.00
7/3/2008
WALNUT VALLEY KIWANIS CLUB
FOOD REIMB-CITY B/DAY
1 0015350
1 42353
26.00
7/3/2008 80930 ICLAIRE WANG IRECREATION REFUND 1 001 34760 1 195.001 $195.00
7/3/2008
80931
IWAXIE SANITARY SUPPLYSUPPLIES-DBC
PROF.SVCS-SHARPS PROG
0015333
41200
545.85
$688.74
7/3/2008
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
1 41200
142.89
7/3/2008
80932
WELLDYNERX
PROF.SVCS-SHARPS PROG
1155515
44000
126.96
$574.46
7/3/2008
WELLDYNERX
PROF.SVCS-SHARPS PROG
1155515
44000
116.96
7/3/2008
WELLDYNERX
PROF.SVCS-SHARPS PROG
1155515
44000
63.48
7/3/2008
WELLDYNERX
PROF.SVCS-SHARPS PROG
1155515
44000
267.06
7/3/2008
80933
WELLS FARGO BANK
CCCA CONF-COUNCIL
0014010
1 42330
681.10
$753.57
7/3/2008
WELLS FARGO BANK
SUPPLIES -COUNCIL
0014010
1 41200
72.47
Page 18
City of Diamond Bar - Check Register 06/26/08 thru 07/09/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
7/3/2008 80934 WELLS FARGO BANK CCCA CONF-COUNCIL 0014010 42330 518.28 $993.28
7/3/2008 WELLS FARGO BANK LEAGUE CONF-COUNCIL 0014010 42330 475.00
7/3/2008
7/3/2008
7/3/2008
80935
WELLS FARGO BANK
WELLS FARGO BANK
WELLS FARGO BANK
ICSC CONF-CMGR
STAFF MTG-MAY 08
CCCA CONF-CMGR
0014030
0014030
0014030
42330
42325
42330
370.70
344.57
899.81
$1,615.08
7/3/2008
80936
IWELLS FARGO BANK
CCCA CONF-DOYLE
0014030
42330
1,043.59
$1,043.59
7/3/2008
7/3/2008
80937
LINDA WONG
LINDA WONG
FACILITY REFUND -DBC
FACILITY RENTAL -DBC
001
001
23002
36615
350.00
100.00
$250.00
7/3/2008
80938
PAUL WRIGHT
A/V SVCS-CNCL MTG 1
0014090
44000
140.00
$140.00
6/26/2008
W/T #055
UNION BANK OF CALIFORNIA, NA
LEASE PAYMENT -DBC JUL 08 1
0014090
42140
39,327.771
$39,327.77
$890,327.10
Page 19
CITY COUNCIL
�hCORPOar
r98�
TO: Honorable Mayor and Membe%rof a City Council
VIA: James DeStefano, City Mang
TITLE: Treasurer's Statement — May 2008
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6.4
Meeting Date: July 15, 2008
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the May cash balances for the various funds,
with a breakdown of bank account balances, investment account balances, and the effective yield
earned from investments. This statement also includes a separate investment portfolio report which
details the activities of the City's investments. All investments have been made in accordance with
the City's Investment Policy.
PREPARED BY:
Linda G. Magnuson, Finance Director
Depa/// ent Head
Attachments:
Treasurer's Statement, Investment Portfolio Report
Ebo -
Assistant City Manager
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
May 31, 2008
BEGINNING ... TRANSFERS... ENDING
BALANCE RECEIPTS DISBURSEMENTS. IN (OUT) BALANCE
GENERAL FUND
$33,002,683.26
3,899,552.28
$2,046,060.07
($47,413.23) $34,808,762.24
LIBRARY SERVICES FUND
0.00
PAYROLL ACCOUNT
28,822.23
0.00
COMMUNITY ORG SUPPORT FD
(2,914.68)
600.00
(3,514.68)
GAS TAX FUND
148,020.17
($820,885.52)
INVESTMENTS:
148,020.17
TRANSIT TX (PROP A) FD
1,057,902.49
160,930.38
208,609.23
1,010,223.64
TRANSIT TX (PROP C) FD
1,759,203.67
68,750.26
US TREASURY Money Market Account
1,827,953.93
ISTEA Fund
0.00
$44,108,990.41
0.00
INTEGRATED WASTE MGT FD
276,456.92
4,194.00
22,991.80
257,659.12
TRAFFIC IMPROVEMENT FUND
388,304.75
388,304.75
AB2928-TR CONGESTION RELIEF FD
339,483.92
339,483.92
AIR QUALITY IMPRVMNT FD
77,626.69
4,696.29
72,930.40
TRAILS & BIKEWAYS FD
(26,825.00)
(26,825.00)
Prop 1B Bond Fund
914,164.22
914,164.22
PARK FEES FD
408,026.41
408,026.41
PROP A - SAFE PARKS ACT FUND
0.00
0.00
PARK & FACILITIES DEVEL. FD
1,076,448.38
1,076,448.38
COM DEV BLOCK GRANT FD
4,701.91
37,638.00
10,045.88
32,294.03
CITIZENS OPT -PUBLIC SAFETY FD
134,940.21
170.00
134,770.21
NARCOTICS ASSET SEIZURE FD
353,819.10
802.51
354,621.61
CA LAW ENFORCEMENT EQUIP PRGI
79,542.99
79,542.99
LANDSCAPE DIST #38 FD
76,110.54
27,253.11
19,992.71
83,371.04
LANDSCAPE DIST #39 FD
68,717.54
19,047.21
16,349.74
71,415.11
LANDSCAPE DIST #41 FD
111,587.04
14,390.98
7,368.98
118,609.04
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(645,641.75)
33,169.54
234,226.70
(846,698.91)
SELF INSURANCE FUND
1,339,116.10
1,339,116.10
EQUIPMENT REPLACEMENT FUND
202,795.20
202,795.20
COMPUTER REPLACEMENT FUND
202,997.18
202,997.18
PUBLIC FINANCING AUTHORITY FUNI
268,552.45
367.66
22,699.55
47,413.23 293,633.79
TOTALS
$41,615,819.91
$4,266,095.93
$2,593,810.95
$0.00 $43,288,104.89
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($850,957.75)
PAYROLL ACCOUNT
28,822.23
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($820,885.52)
INVESTMENTS:
US TREASURY Money Market Acct.
$729,705.84
LOCAL AGENCY INVESTMENT FD
38,085,650.78
FED HOME LOAN BANK NOTES
5,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
293,633.79
TOTAL INVESTMENTS
$44,108,990.41
TOTAL CASH $43,288,104.89
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estim"Nted expenditures.
Treasurer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of May 2008
Institution Investment Type
Rating
Purchase
Date
Maturity
Date
Term
Amount
At Cost
Current Par /
Original Par
Fair Market
Value "
Curr Month
Interest
Received
Rate
State of California Local Agency Inv Fund
AAA
38,085,650.78
38,153,296.42
-
3.072%
Wells Fargo Bank US Treasury Money Market
AAA
$729,705.84
729,705.84
604.39
1.358%
Union Bank -(Fiscal Agent) US Treasury Money Market
AAA
293,633.79
293,633.79
367.66
1.940%
Wells Fargo Inst Securities Freddie Mac Note
AAA
05/12/08
05/12/10
2.0 Yrs
1,000,000
1,000,000
996,790.00
3.350%
Wells Fargo Inst Securities Freddie Mac Note
AAA
05/15/08
11/15/10
2.5 Yrs
1,000,000
1,000,000
999,880.00
3.500%
Wells Fargo Inst Securities Freddie Mac Note
AAA
01/21/08
02/21/11
3.0 Yrs
1,000,000
1,000,000
991,970.00
3.600%
Wells Fargo Inst Securities Farm Credit Note
AAA
03/18/08
03/18/11
3.0 Yrs
1,000,000
1,000,000
997,190.00
3.600%
Wells Fargo Inst Securities Freddie Mac MidlTerm Note
AAA
04/15/08
04/15/11
3.0 Yrs
1,000,000
1,000,000
979,690.00
3.500%
Totals for month
$ 44,108,990.41
$ 44,142,156.05
$ 972.05
Less Investments matured during
the month
0.00
Total Investments:
$ 44,108,990.41
2006-07 Actual Interest
Income
$1,792,094.62
2007-08 Adjusted Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
LAIF Fund
Federal Agency 86.34%
Securities
11.34%
U.S Treasury
Money Market
2.32% Total Investment - $44,108,990
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
$1,099,000.00
$1,397,404.84
127.152%
TYPE OF INVESTMENTS:
Local Agency Investment Fund (LAIFI
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places no
limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United States Government. The City Investment Policy places
a 40% limit on this type of investment.
CITY COUNCIL
Agenda # 6.5
Meeting Date: Ju1y15, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
tic
VIA: James DeStefano, City Man+e
TITLE: Approval of A Resolution granting onsent and jurisdiction to the County of Los
Angeles in the matter of annexation of territory known as City of Diamond Bar
Annexation No. 2007-20 to County Lighting District LLA -1, Diamond Bar Zone.
RECOMMENDATION:
Approve
FINANCIAL IMPACT:
The annexation of the Crestline Drive/Diamond Canyon ("Crestline") area into the City of Diamond
Bar ("City") would result in additional revenues for the City in terms of a division of tax revenue
presently received by Los Angeles County ("County") between the City and the County.
BACKGROUND/DISCUSSION:
In June 2007, the City filed an annexation application with Local Agency Formation Commission
("LAFCO") for the annexation of the Crestline area into the City. The annexation process requires
multiple steps where each step is predicated upon completion of the previous step. The various steps
are outlined in a table as shown in Attachment No. 3.
A necessary step that must be completed before LAFCO will consider the annexation application is an
approved property tax exchange agreement between the County and the City. Prior to the County
approving the property tax exchange, a transfer of the County Lighting Maintenance Districts from the
Unincorporated Zone to Diamond Bar Zone must occur. In April 2008, a request was made to the
County's Public Works Department to initiate proceedings for the transfer of the Lighting Maintenance
Districts. The transfer of the Lighting Maintenance Districts also requires several procedural steps
including a Proposition 218 vote. The steps are as follows and may take more than six months to
complete:
• City Council review and consideration of a Resolution granting consent and jurisdiction to the
County for the transfer of the Lighting Maintenance Districts.
If the Resolution is approved by the Council, the City will submit the adopted Resolution to the
Board of Supervisors, who would then approve a Resolution to initiate proceedings for the
approval of the annexation area and the preparation of an Engineer's Report.
The County will file with their Executive Office the Engineer's Report; a Resolution of Intention
to increase the assessment rate from $5 to $13; initiate Proposition 218 balloting; and set a
public hearing date (45 day public notice period required). The residents of Crestline area was
informed by a letter dated April 14, 2008, (see attachment No, 4), that the increase in
assessment of the Lighting Maintenance Districts is offset by the elimination of the County
Library Assessment with the final annual property assessments being reduced from $30.72 to
$28 a year.
Approximately three weeks before the County mails the assessment ballots, the City will send
a letter to the Crestline residents informing them of the upcoming ballot. The County will mail
assessment ballots and notices to all benefited property owners within the proposed
annexation area.
• The County will hold a public hearing for the transfer of the Lighting Maintenance Districts,
tabulate assessment ballots and determine whether a majority protest exists. If a majority
protest exists, the proceedings for the annexation of territory will terminate. Should this occur,
the City could consider the option of taking over the cost of the Lighting Maintenance Districts.
However, the City woud have to review and analyze the fiscal impact at that time. If there is
no majority protest of the annexation of territory to County Lighting District LLA -1, then the
Diamond Bar Zone Lighting District would be approved.
• The City will proceed with the approval of Joint Resolution for negotiated tax exchange.
The approved Joint Resolution will be forwarded to LAFCO where the City's annexation application
would be certified as complete. LAFCO will then hold a public hearing within 90 days of the
application certification and adopt a Resolution that will approve, deny, or modify the annexation
proposal within 35 days of the public hearing. A LAFCO protest hearing will only be scheduled if there
is more than 25 percent protest by the residents of the annexation area. If LAFCO approves the
annexation area, the County's Public Works will authorize Southern California Edison to transfer the
operating and maintenance costs of the street lights from the Unincorporated Zone to Diamond Bar
Zone. The Crestline area annexation then would be formally annexed into the City.
Prepared y Reviewed By
Nancy Fo A/elopment
David Doyle
Community Director Assistant City Manager
Attachments:
1. Public Works Department letter from Los Angeles County
2. Draft Resolution
3. Annexation Process Table
4. April 14, 2008, Letter to Crestline Annexation residents
2
of Los
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�AUFoaN�P
DEAN D. EFSTATHIOU, Acting Director
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
"To Enrich Lives Through Effective and Caring Service"
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephoue:(626)45R-5100
http://dpw.lacOLniy.gov ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHA.MBRA, CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE: T-5
June 26, 2008
Ms. Nancy Fong, AICP
Community Development Director
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
Dear Ms. Fong:
ANNEXATION OF TERRITORY KNOWN AS
CITY OF DIAMOND BAR ANNEXATION NO. 2007-20 (ROWLAND HEIGHTS)
COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE
CITY OF DIAMOND BAR
In response to your request for the annexation of the territory known as the City of
Diamond Bar Annexation No. 2007-20 (Rowland Heights) to the County Lighting
Districts serving your City, please find the enclosed Resolution Granting Consent and
Jurisdiction to the County of Los Angeles in the matter of annexation of territory to
County Lighting District LLA -1, Diamond Bar Zone. We request that your City Council
adopt this Resolution before Public Works initiates the annexation process.
As you know, your City has submitted an application to the Local Agency Formation
Commission of Los Angeles County (LAFCO) to initiate annexation of Los Angeles
County territory known as the City of Diamond Bar Annexation
No. 2007-20 (Rowland Heights) to the City of Diamond Bar. A portion of County
Lighting Maintenance District 1687 and County Lighting District LLA -1, Unincorporated
Zone is located within the proposed City annexation area. In order for the County to
continue to administer the street lights located within the proposed annexation area, the
area must be transferred to the County -administered Street Lighting Districts serving the
City of Diamond Bar, County Lighting Maintenance District 10006 and County Lighting
District LLA -1, Diamond Bar Zone. The transfer of lighting district jurisdiction from
County Lighting Maintenance District 1687 to County Lighting Maintenance District
10006 will be included in the Joint Resolution'between the County of Los Angeles and
the City of Diamond Bar approving and accepting the negotiated exchange of property
4?TeqKw I
Ms. Nancy Fong
June 26, 2008
Page 2
tax revenue resulting from the annexation of territory to the City of Diamond Bar.
Upon LAFCO approval of the annexation, however, the territory will be excluded from
County Lighting District LLA -1, Unincorporated Zone per Section 22613 of the Streets
and Highways Code.
City Council approval of the Resolution Granting Consent and Jurisdiction to the County
of Los Angeles will initiate proceedings for the annexation of this territory to County
Lighting District LLA -1, Diamond Bar Zone.
Please have two copies of the enclosed Resolution executed and returned to us by
July 17, 2008.
If you have any questions, please contact Mr. David Stringer of our Street Lighting
Section at (626) 300-4754, or myself at (626) 300-4700.
Very truly yours,
DEAN D. EFSTATHIOU
Acting Director of Public Works
WILLIAM J. WINTER
Assistant Deputy Director
Traffic and Lighting Division
JPH:cn
P:\tlpub\WPFILES\FILES\STLUPH\C&J LETTER TO CITY OF DIAMOND BAR.2.doc
Enc.
CITY COUNCIL
RESOLUTION NO. 2008 -XX
RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE COUNTY
OF LOS ANGELES IN THE MATTER OF ANNEXATION OF TERRITORY
KNOWN AS CITY OF DIAMOND BAR ANNEXATION NO. 2007-20 TO
COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE
WHEREAS, the City of Diamond Bar has initiated proceedings for the annexation
of Los Angeles County territory known as City of Diamond Bar Annexation No. 2007-20
to the City of Diamond Bar; and
WHEREAS, a portion of County Lighting Maintenance District 1687 and County
Lighting District LLA -1, Unincorporated Zone is located within said territory; and
WHEREAS, proceedings for the annexation of said territory to the City of
Diamond Bar will transfer jurisdiction from County Lighting Maintenance District 1687 to
County Lighting Maintenance District 10006, which serves the City of Diamond Bar; and
WHEREAS, the negotiated tax exchange between County Lighting Maintenance
District 1687 and County Lighting Maintenance District 10006 will be included in the
Joint Resolution between the County of Los Angeles and the City of Diamond Bar
approving and accepting the negotiated exchange of property tax revenue resulting
from the annexation of Los Angeles County territory to the City of Diamond Bar; and
WHEREAS, Section 22613 of the Streets and Highways Code states that
whenever any territory of an assessment district is included within a city by annexation
or incorporation, that territory is thereby excluded from the assessment district; and
WHEREAS, to ensure a smooth transition of said territory from the County
Lighting District LLA -1, Unincorporated Zone to the County Lighting District LLA -1,
Diamond Bar Zone due to the exclusion of said territory from the assessment district
upon City annexation, the City of Diamond Bar is requesting that the County of Los
Angeles initiate proceedings for the annexation of said territory to County Lighting
District LLA -1, Diamond Bar Zone; and
WHEREAS, the Board of Supervisors of the County of Los Angeles is about to
commence proceedings under Division 15 of the California Streets and Highways Code
and Section 53753 of the Government Code for the annexation of said territory to
County Lighting District LLA -1, Diamond Bar Zone and to the levy of assessments
thereto.
CD:Resolutions-CCiCrestlineAnnex-LighDist CCResojuly15 Rdoc
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Diamond Bar as follows:
SECTION 1: The public interest, convenience, and necessity require the
operation and maintenance of a street lighting system located within territory known as
City of Diamond Bar Annexation No. 2007-20 proposed for annexation to County
Lighting District LLA -1, Diamond Bar Zone.
SECTION 2: This City Council hereby consents to the annexation of said
territory designated by the attached map to County Lighting District LLA -1, Diamond Bar
Zone.
SECTION 3: This City Council hereby finds and determines that the land
included within said territory will be benefited by the annexation to County Lighting
District LLA -1, Diamond Bar Zone, and hereby consents to the inclusion of said land to
County Lighting District LLA -1, Diamond Bar Zone, and to the assessments thereof.
SECTION 4: The consent of the City of Diamond Bar is hereby given to the
commencement of the proceedings for the annexation of said territory to County
Lighting District LLA -1, Diamond Bar Zone, by the Board of Supervisors of the County of
Los Angeles, and to the exercise of exclusive jurisdiction of said Board of Supervisors
over all proceedings necessary thereto for the purpose of consummating the same, all
in accordance with the provisions of Division 15 of the Streets and Highways Code and
Section 53753 of the Government Code.
SECTION 5: The annexation of said territory to County Lighting District LLA -1,
Diamond Bar Zone, will be effective July 1, 2009, or the July 1 after the effective date of
this jurisdictional change, whichever is later, provided there is no majority protest to the
assessment balloting provisions under Section 53753 of the Government Code.
SECTION 6: The Clerk of the City Council is hereby directed to certify and
deliver two copies of this Resolution to the Department of Public Works of the County of
Los Angeles.
PASSED, APPROVED, AND ADOPTED this day of , 2008, by the
following votes:
Jack Tanaka, Mayor
2
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution as passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the day of , 2008, by the
following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
3
Tommye Cribbins, City Clerk
CRESTLINE / DIAMOND CANYON
ANNEXATION PROCESS
Page 1 attachment 3
Steps/Tasks
Date
Comments/Status
1
Two scoping meetings (CEQA)
6/3/2006
Completed
2
Notice of Intent to Annex
3/6/2007
Approved - City Council Resolution
No. 2007-20
3
Draft General Plan - Pre -zoning,
3/22/2007
Reviewed by staff
Negative Declaration (CEQA)
4
Final General Plan — Pre -zoning,
04/07
Completed
Negative Declaration
5
Community Meeting
4/25/2007
Completed
6
Planning Commission Meeting
5/22/2007
Completed
7
City Council Meeting
6/19/2007
Completed
8
File LAFCO Application
6/26/2007
Completed
9
City Council Meeting (second reading
7/17/2007
Approved — City Council Ordinance
for Pre -zoning)
No. 06 (2007)
10
LAFCO informed staff that LA County
9/30/07
requested an extension of annexation
comment period to September 30,
2007.
11
Communications and meetings with LA
Met and consulted with County staff
County staff to discuss the process
(CEO, CAO offices, Regional
and steps for annexation. County staff
Planning and Public Works
to give us sample resolution for the
Departments) on the procedural
approval of property tax exchange
steps and requirements for the
annexation.
12
Submit LA County Street Light and
3/13/2008
Completed; sample resolution for
Landscaping Transfer Request
transfer lighting districts provided to
Cit 6/30108
13
City to approve a Resolution granting
7/15/08
City Council review and consider
consent and jurisdiction to LA County
approval of Resolution
for the transfer of Lighting
Maintenance Districts
14
LA County to adopt a resolution to
LA County - late August/early
increase assessment rate, initiate
September, 2008
Proposition 218 vote and set pubic
hearing
15
Mail Informational letter to residents of
City — approximately 3 weeks before
Crestline annexation area
the mailing of ballots by LA County
Page 1 attachment 3
CRESTLINE / DIAMOND CANYON
ANNEXATION PROCESS
Page 2 attachment 3
Steps/Tasks
Date
Comments/Status
16
Mail ballots and tabulate ballots
LA County — around mid
September, 2008
17
Crestline Drive/Diamond Canyon
To be scheduled by LA County
Proposition 218 Election
(tentatively around late
October/early November, 2008
18
City Council Meeting — Adopt Tax
City Council review and consider
Transfer Resolution
approval of Resolution
19
County Board of Supervisors — Adopt
Supervisors will consider approval
Tax Transfer Resolution
of Resolution after Council action
20
LAFCO Public Hearing
Hearing held 90 days after
application certified as complete
21
LAFCO Resolution Approving the
LAFCO will consider approval of
Annexation Proposal
annexation 35 days after application
is complete
22
LAFCO Protest Hearing
If applicable, will be held 30 days
after LAFCO resolution
23
Crestline Drive/Diamond Canyon
Annexation complete one year after
Annexation Completion
LAFCO approval
Page 2 attachment 3
Jack Tanaka
Mayor
Ron Everett
Mayor Pro Tem
Wen P. Chang
Council Member
Carol Herrera
Council Member
April 14, 2008
City of Diamond Bar
21825 Copley Drive • Diamond Bar, CA 91765-4178
(909) 839-7000 • Fax (909) 861-3117
www.CityofDiamondBar.com
To: Residents of the Crestline Drive/Diamond Canyon Area Regarding
Upcoming Public Hearing and Assessment Election
Last October, the City of Diamond Bar provided you information about the
annexation application submitted to the Local Agency Formation Commission
(LAFCO) for the Crestline Drive/Diamond Canyon area. Recently, additional
information has come to our attention that we wanted to share with you
regarding an upcoming annexation public hearing and necessary election to
consider City assessments.
Soon you will receive a notice of a public hearing to discuss the details of the
proposed annexation. The City encourages you to attend this hearing to
learn more about the annexation process, ask questions, and provide your
thoughts to the City and LAFCO.
In addition, you will receive a notice to participate in an election to become
part of the City of Diamond Bar's Lighting District LLA -1 and Landscaping
District 38. As a resident of unincorporated Los Angeles County you currently
pay $30.72 for the specific assessments shown below. If your neighborhood
is annexed to become part of the City of Diamond Bar, these assessments
will be reduced to $28 a year. Detailed information is provided below:
Annual Property Assessments
Unincorporated
Residents
City
Residents
General Property Tax
Same
Same
County Library Assessment
$25.72/ r.
$0
Landscaping Assessment District
$5/ r.
$13/ r.
Lighting Assessment District
$0
$15/ r.
TOTAL ANNUAL ASSESSMENTS
$30.721yr.
$281 r.
Steve Tye
Council Member The City of Diamond Bar remains committed to establishing clear lines of
communication and will continue to update you on the status of the
annexation process as it progresses. If you have any questions or
comments, please call me at (909) 839-7030.
Since ly,
Nancy F ng, AI P
Commu ty elopment Director
der 9-
CITY COUNCIL
Agenda # 6. 6
Meeting Date: July 15, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
7
TITLE: EXONERATION OF SURETY BO D NO. 734179S IN THE AMOUNT OF
$600,000.00 POSTED BY JCCL-SOUTH POINTE WEST, LLC FOR
TENTATIVE TRACT 63623 TO COMPLETE THE RECONSTRUCTION
OF MORNING SUN AVENUE AND ASSOCIATED STORM DRAIN
IMPROVEMENTS.
RECOMMENDATION:
Approve the exoneration.
FINANCIAL IMPACT:
This action has no financial impact on the City.
BACKGROUND:
As part of the entitlements granted through tentative tract map approval for the property
located within the City of Diamond Bar but along Morning Sun Avenue which is in the
unincorporated area of Los Angeles County known as the community of Rowland
Heights, the subdivider for Tentative Tract 63623 was required to mitigate the landslide
that occurred in 2005. Due to the unique nature of the landslide crossing over the City
limits into the County of Los Angeles, work for the removal of the landslide included
portions within the City limits as well as full reconstruction of Morning Sun Avenue within
the County of Los Angeles limits. The subdivider, JCCL, Southpointe West, LLC.,
guaranteed faithful performance and labor and materials by posting with the City and
the County of Los Angeles surety bonds for the reconstruction of Morning Sun Ave. and
associated storm drain improvements.
The City issued grading permits for the landslide repair within the City limits and the
County of Los Angeles granted encroachment permits for work within their right-of-way
along Morning Sun Ave. At the completion of the landslide removal, Leighton &
Associates issued a report dated December 11, 2007 which determined that the
removal of the landslide from the western portion of Tract 63623 and along Morning Sun
Avenue was completed to their satisfaction and Morning Sun Avenue would be safe
against hazards from landslides, settlement or slippage. The City's geotechnical
engineering consultants concurred with Leighton's conclusion and the City Engineer's
office accepted all grading activities for the landslide removal within City Limits.
The County of Los Angeles has approved and accepted the work for the reconstruction
of Morning Sun Avenue within the County of Los Angeles.
DISCUSSION:
Upon receiving written request from JCCL-South Pointe West, LLC., on July 7, 2008,
the Public Works Department verified that completion of all conditions for the
reconstruction of Morning Sun Avenue and associated storm drain improvements have
been met. Additionally, Los Angeles County has verified that the improvements along
Morning Sun Ave. have been approved and accepted for maintenance by the County.
The following surety bond is recommended for exoneration:
Surety Bond No. 734179S in the amount of $600,000.00
PREPARED BY:
Kimberly Molina, Associate Engineer Date Prepared: July 8, 2008
REVIEWED BY:
DaWd'G. Liu, Director of Public Works
Attachments:
LETTER OF REQUEST, July 7, 2008
Release by County of Los Angeles, June 16, 2008
PA
JCCL-South Pointe West, LLC
1156 North Mountain Avenue / P. 0. Box 6701 Upland, California 91785-0670
Telephone: (909) 985-0971 FAX: (909) 949-6700
July 7, 2008
Ms. Kimberly Monlina
Associate Engineer
Public Works/Engineering Dept.
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, CA 91765-4178
Re: South Pointe West - Morning Sun Avenue Bond (Bond Number 7341795) Exoneration
Request
Dear Ms. Molina:
This letter is to request a bond exoneration for the PRIVATE DEVELOPMENT/PUBLIC
IMPROVEMENT BOND (Bond No. 734179S) in the sum of $600,000 for Faithful Performance and
$600,000 for Labor and Materials. This bond covers the cost for off-site improvements pursuant to
encroachment permit numbers 200702706 and 200702318 (reconstruction of Morning Sun Avenue
and associated storm drain improvements located in the unincorporated area of Los Angeles
County). Please note, that JCCL-South Pointe West, LLC is an affiliate of the Lewis Operating
Corp. and all correspondences should be sent to the address above.
As you may know, we have completed the abovementioned work earlier this year. On June 10,
2008, the Los Angeles County Department of Public Works approved and accepted this work for
maintenance. I have attached letter from Shari Afshari, Assistant Deputy Director — Programs
Development Division for your reference.
We are in the hopes that the City of Diamond Bar will grant the bond exoneration and have this
request on the agenda for consideration at the next available City Council meeting. I would like to
t*nk you anAtt e City of Diamond Bar for the continued coordination efforts on this project.
itted,
Cc: Darren McCleve, JCCL-South Pointe West, LLC
Attachment
DEAN D. EFSTATH IOU, Acting Director
June 16, 2008
COUNTY OF LOS ANGELES
Mr. Leon Swails
Lewis Operating Corp.
P.O. Box 670
Upland, CA 91785
Dear Mr. Swails:
DEPARTMENT OF PUBLIC WORKS
'To Enrich Lives Through Effective and Caring Service"
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1131
Telephone: (626) 458.5100
hitp://dpw.lacounty.gov
ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE: PD -9
MORNING SUN IMPROVEMENTS
The improvements pursuant to encroachment Permits Nos. 200702706 and 200702318
have been satisfactorily completed.
On behalf of the County of Los Angeles, this work is hereby apprpVed and accepted for
maintenance on June 10, 2008. Therefore, we release the followiPg listed surety bond:
Bond No.: 734179S
Original Faithful Performance Amount: $600,000
New Faithful Performance Amount: $0
Surety: Developers Surety and
Indemnity Company
If you have any questions, please contact Mr. James Yang of my staff at
(626)458-5921.
Very truly yours,
DEAN D. EFSTATHIOU
A Director of Public Works
SHARI AFSH RI
Assistant Depu rector
Programs Deve opment Division
JY:pr
C080871
P:\pdpub\UAS\moming sun bond release.doc
cc: County Counsel (Carole Suzuki)
Mapping and Property Management (Allan Abramson)
CITY COUNCIL
Agenda # o . 7
Meeting Date: July 15, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
1
VIA: James DeStefano, City Man
te
TITLE: APPROVAL OF A ONE-YEAR CONTRACT EXTENSION WITH INTERNATIONAL
SERVICES, INC. FOR CROSSING GUARD SERVICES FROM AUGUST 1, 2008
THROUGH JULY 31, 2009 INCORPORATING A 3.1% CPI RATE INCREASE.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
For Fiscal Year 2007-2008, the City budgeted $107,000 for crossing guard services. At a current
hourly rate of $11.95 for the 2007-2008 school year, with a three-hour maximum per site, the City
anticipates an expenditure of approximately $100,000 for crossing guard services covering seventeen
(17) locations. This estimate includes summer school services.
International Services, Inc. has submitted a letter requesting a contract extension (Exhibit "B") which
reflects a 3.1% Consumer Price Index (CPI) increase. Cost -of -living changes are based on the Los
Angeles/Anaheim/Riverside Area Index, covering the period of April 1, 2007 through April 1, 2008. As
a result, the proposed hourly rate for crossing guard services is $12.32 per hour. If the rate increase
is approved, there would be adequate budget for Fiscal Year 2008-2009. For Fiscal Year 2008-2009,
a budget of $110,000 has been approved.
BACKGROUND/DISCUSSION:
The City's contract with its current crossing guard services provider, International Service, Inc., began
on August 1, 2002 and will expire on July 31, 2008. Staff proposes to extend this current contract for
one (1) more year based on the fact that crossing guard services are an essential need for public
safety purposes.
Crossing guard services are provided to assure the safety of school -aged children, pedestrians,
parents, and others when crossing streets utilizing crosswalks in the vicinity of their respective
schools. The City requires all crossing guards to be properly trained and supervised in order to carry
out their responsibilities. It is expected that crossing guards will provide three hours of service per
day for each intersection.
• Crossing Guard Locations
The following is a list of locations for schools within the Walnut Valley and Pomona Unified School
Districts currently being served by Diamond Bar crossing guards.
Walnut Valley Unified School District
1. Castle Rock Elementary
Cold Springs Lane & at front of school
2. Castle Rock Elementary
Castle Rock Road & Cold Springs Lane
3. Evergreen Elementary
Harmony Hill Drive & Evergreen Springs
4. Evergreen Elementary
Pathfinder Road & Evergreen Springs
5. Maple Hill Elementary
Blenbury Drive & Maple Hill Road
6. Walnut Elementary
Golden Springs Drive & Lemon Avenue
7. Walnut Elementary
Glenwick Drive & Lycoming Drive
8. Quail Summit Elementary
Quail Summit Drive & Winterwood Lane
9. Quail Summit Elementary
Forrest Canyon near Park (mid -block)
10. Chaparral Middle School
Diamond Bar Blvd. & Mountain Laurel
Pomona Unified School District
11. Diamond Point Elementary
12. Diamond Point Elementary
13. Golden Springs Elementary
14. Golden Springs Elementary
15. Neil Armstrong Elementary
16. Neil Armstrong Elementary
17. Lorbeer Middle School
RECOMMENDATION:
Golden Springs & Sunset Crossing Road
Sunset Crossing Road & Del Sol Lane
Ballena Drive & Meadow Falls Drive
EI Encino Drive & Prospect Valley Drive
Beaverhead Dr. & Cottonwood Cove Dr.
Clearview Crest Drive & Chicora Drive
Diamond Bar Blvd. & Golden Springs Dr.
Crossing guard services at the above listed seventeen (17) locations continue to provide students,
parents, and teachers with an adequate protective measure needed in their day to day school
activities. Furthermore, crossing guards provide a sense of security and continuity needed by the
children who attend our public schools. To date, the performance of all crossing guards has been
satisfactory. Staff is recommending the renewal of its contract with International Services, Inc. for an
additional year.
PREPARED BY:
Marcy Hilario, Senior Administrative Assistant Date Prepared: July 8, 2008
REVIEWE
Da d G. Liu
Director of Public Works
Attachment: Amendment No. 6 to the Agreement for Crossing Guard Services
Exhibit A — July 16, 2002 Crossing Guard Services Agreement
Exhibit B — June 4, 2008 Contract Extension Request
2
AMENDMENT NO. 6 TO THE AGREEMENT FOR
CROSSING GUARD SERVICES
This Amendment No. 6 to the City's Contract Agreement is made and entered into this 15th day of July,
2008 by and between the CITY OF DIAMOND BAR, a municipal corporation (hereinafter referred to as "CITY")
and INTERNATIONAL SERVICES, INC. (hereinafter referred to as "CONTRACTOR").
A. Recitals:
(i) The CITY has heretofore entered into an agreement with International Services,
Inc. to provide Crossing Guard Services. A true and correct copy of which is
attached hereto as Exhibit "A".
(ii) CONTRACTOR has requested a one-year extension proposal ("PROJECT"
hereinafter), a full, true and correct copy of which attached hereto as Exhibit "B"
to extend said services for a period of one (1) year.
NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR:
B. Amendment to Agreement:
Section 1: Section 2 of the agreement is hereby amended to read as follows:
2. Term of Agreement. The term of this Agreement shall commence August 1,
2008 and shall be extended through July 31, 2009.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
3. Compensation. CITY agrees to compensate CONTRACTOR for each service, which
CONTRACTOR performs to the satisfaction of CITY in compliance with the schedule set forth
in Exhibits "A" and "B". Payments will be made only after submission of proper monthly
invoices in the form specified by CITY. Payments to CONTRACTOR pursuant to this
Agreement shall not exceed twelve dollars and thirty two cents ($12.32) per hour. Exhibit "B"
of this agreement is hereby attached hereto and incorporated herein.
Each party to this Supplemental Agreement acknowledges that no representation by any party which is not
embodied herein nor any other agreement, statement, or promise not contained in this Supplemental
Agreement shall be valid and binding. Any modification of this Supplemental Agreement shall be effective only
if it is in writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement as of the day
and year first set forth above.
"CITY"
ATTEST:
A
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
By:
City Attorney
By:
By:
CITY OF DIAMOND BAR
Jack Tanaka, Mayor
"CONTRACTOR"
INTERNATIONAL SERVICES
Sam Karawia, President/CEO
CROSSING GUARD SERVICES AGREEMENT
THIS AGREEMENT is made as of July 16, 2002 by and between the City of Diamond
Bar, a municipal corporation ("City") and International Services, Inc., ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to
provide Crossing Guard Services to City as set forth in Exhibit "A" — Citys Request for Proposal
dated April 30, 2002, including all it's appendices.
B. Contractor represents that it is fully qualified to perform such Crossing Guard
Services by virtue of its experience, licensing and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and
conditions herein contained, the parties hereto agree as follows:
1. Contractor's Services.
A. Scope of Services. The
performed by Contractor are as described in
Exhibit `B" — Contractor's Proposal.
nature and scope of the specific services to be
Exhibit "A" — City's Request for Proposals and
B. Level of Services/Time of Performance. The level of and time of the
specific services to be performed by Contractor are as set forth in Exhibit "B."
C. Additional or Other Services. Any propose changes in the work to be
performed under this Agreement shall be made only by written amendment to this Agreement.
Contractor is not authorized to undertake any work, which would result in costs, expenses, or
fees in excess of the costs contained in Exhibit "A" without the express written approval of the
City Manager. Should the City require the Contractor to provide additional services beyond the
Scope of Work described in Exhibit "A", for services not specifically described therein, the rates
and quantities shall be negotiated between the City and Contractor.
2. Term of Agreement. This Contract shall take effect August 1, 2002, and shall
continue until July 31, 2005, with the option, at the City's sole discretion, to award an additional
two (2) years upon successful demonstration of exemplary contract performance, unless earlier
terminated pursuant to the provisions herein. However, this contract will be subject to annual
reviews prior to commencement of work for the following year. This review will evaluate work
performed and level of service provided. Renewal is at the City's discretion.
3. Compensation. City agrees to compensate Contractor for each service, which
Contractor performs to the satisfaction of City in compliance with the schedules set forth in
Exhibit "A" and Exhibit "B". Payment will be made only after submission of proper monthly
invoices in the form specified by City.
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall
control.
5. Addresses.
City: Linda C. Lowry, City Manager Contractor: Bunce Pierce, V.P.
City of Diamond Bar international Services, inc.
21825 East Copley Drive 3771 242"d Street, # 205
Diamond Bar, California 91765-4177 Torrance, CA 90505
6. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly
independent contractor. Contractor shall have no power to incur any debt, obligation, or liability
on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its
agents shall have control over the conduct of Contractor or any of Contractor's employees,
except as set forth in this Agreement. Contractor shall not, at any time, or in any manner,
represent that it or any of its agents or employees are in any manner agents or employees of
City. Except as specified in writing by the City, Contractor shall have no authority, expressed or
implied, to incur any obligation or liability against the City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent
contractor relationship created by this Agreement. In the event that City is audited by any
Federal or State agency regarding the independent contractor status of Contractor and the audit
in any way fails to sustain the validity of a wholly independent contractor relationship between
City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting
and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor shall fully comply with the workers' compensation law
regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and
hold City harmless from any failure of Contractor to comply with applicable worker's
compensation laws. City shall have the right to offset against the amount of any fees due to
Contractor under this Agreement any amount due to City from Contractor as a result of
Contractor's failure to promptly pay to City any reimbursement or indemnification arising under
this Section 6.
7. Standard of Performance. Contractor shall perform all work to the highest
professional standards and in a manner reasonably satisfactory to the City Manager or her
designee.
8. Indemnification. Contractor is skilled in the professional calling necessary to
perform the services and duties agreed to be performed under this Agreement, and City is
relying upon the skill and knowledge of Contractor to perform those services and duties. To the
fullest extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to
defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials,
officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively
"Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims,
demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of
any nature whatsoever, including fees of accountants, attorneys, or other professionals and all
costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection
with, resulting from, or related to any act, failure to act, error, or omission of Contractor or any of
its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their
officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of,
in connection with, resulting from, or related to this Agreement or the performance or failure to
perform any term, provision, covenant, or condition of the Agreement, including this indemnity
provision. This indemnity provision is effective regardless of any prior, concurrent, or
subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify
Indemnitees against any such negligence. This indemnity provision shall survive the
termination of the Agreement and is in addition to any other rights or remedies which
Indemnitees may have under the law. Payment is not required as a condition precedent to an
indemnitee's right to recover under this indemnity provision, and an entry of judgment against
an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this
indemnity provision. Contractor shall pay Indemnitees for any attorneys fees and costs incurred
in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this
instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful
misconduct to the limited extent that the underlying Agreement is subject to Civil Code
§ 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the
underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without
reference to the existence or applicability of any insurance coverages which may have been
required under the Agreement or any additional insured endorsements which may extend to
Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all
rights of subrogation and contribution against: the Indemnitees, while acting within the scope of
their duties, from all claims, losses and liabilities arising out of or incident to activities or
operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or
subsequent active or passive negligence,by the Indemnitees.
In the event there is more than one person or entity named in the Agreement as a Contractor,
then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and
several.
9. Insurance. Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business
in California and approved by the City (1) a policy or policies of broad -form comprehensive
general liability insurance with minimum limits of $1,000,000 combined single limit coverage
against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor,
its officers, employees, agents, and independent contractors in performance of services under
this Agreement; (2) property damage insurance with a minimum limit of $500,000; (3)
automotive liability insurance, with minimum combined single limits coverage of $500,000; and
(4) worker's compensation insurance with a minimum limit of $1,000,000 or the amount required
by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insureds on the policy(ies) as to comprehensive general liability, property
damage, and automotive liability. The policy (res) as to comprehensive general liability, property
damage, automobile liability, and professional liability shall provide that they are primary, and
that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition of
additional insureds to the policy) by the insurance carrier without the insurance carrier giving
City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce
or otherwise Modify the insurance coverage.
B. Contractor agrees that if it does not keep the insurance in full force and
effect, and such insurance is available at a reasonable cost, City may take out the necessary
insurance and pay the premium thereon, and the repayment thereof shall be deemed an
obligation of Contractor and the cost of such insurance may be deducted, at the option of City,
from payments due Contrctor.
C. Contractor shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above, and (2)
insurance policy endorsements indicating compliance with all other minimum insurance
requirements above, not less that one (1) day prior to beginning of performance under this
Agreement. Endorsements shall be executed on City's appropriate standard forms entitled
"Additional Insured Endorsement".
10. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor covenants that
all data, documents, discussion, or other information developed or received by Contractor or
provided for performance of this Agreement are deemed confidential and shall not be disclosed
by Contractor without written authorization by City. City shall grant such authorization if
disclosure is required by law. All City data shall be returned to City upon the termination of this
Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement.
11. Ownership of Materials.
performance of this Agreement shall be and
limitation upon its use or dissemination by City
12. Conflict of Interest.
All materials provided by Contractor in the
remain the property of City without restriction or
A. Contractor covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be performed
by Contractor under this Agreement, or which would conflict in any manner with the
Performance of its services hereunder. Contractor further covenants that, in performance of this
Agreement, no person having any such interest shall be employed by it. Furthermore,
Contractor shall avoid the appearance of having -any interest, which would conflict in any
manner with the performance of its services pursuant to this Agreement. Further, the
Contractor or its employees may be subject to the provisions of the California Political Reform
Act of 1974 (the 'Act"), which (1) requires such persons to disclose financial interest that may
forseeably be materially affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will forseeably financially
affected such interest. if subject to the Act, the Contractor shall conform to all requirements of
the Act. Failure to do so constitutes a material breach and is grounds for termination of this
Agreement by the City.
B. Contractor covenants not to give or receive any compensation, monetary
or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
13. Termination. City may terminate this Agreement with or without cause upon
thirty (30) days written notice to Contractor. The effective date of termination shall be upon the
date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth
(15th) day following delivery of the notice. In the event of such termination, City agrees to pay
Contractor for services satisfactorily completed and approved prior to the effective date of
termination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services.
Contractor may terminate this Agreement, or any program or service provided
hereunder, at least ninety (90) days in advance of such termination. If this Agreement is
terminated by the Contractor, the Contractor shall be compensated for services satisfactorily
completed and approved prior to the effective date of termination.
A. Breach of Agreement — If the Contractor defaults in the performance of
any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it
of written notice of such default in which to cure the default by rendering a satisfactory
performance. In the event that the Contractor fails to cure its default within such period of time,
the City shall have the right, notwithstanding any other provision of this Agreement, to terminate
this Agreement without further notice and without prejudice to any other remedy to which it may
be entitled by law, in equity, or under this Agreement. The failure of the City to object to any
default in the performance of the terms and conditions of this Agreement shall not constitute a
waiver of either that term or condition or any other term or condition of this Agreement.
B. Mediation — Any dispute or controversy arising under this Agreement, or
in connection with any of the terms and conditions hereof, shall be referred by the parties hereto
for mediation. A third party, neutral mediation services shall be selected, as agreed upon by the
parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the
event the parties are unable to mutually agree upon the mediator to be selected hereunder, the
City Council shall select such a neutral, third party mediation service and the City Council's
decision shall be final. The parties agree to utilize their good faith efforts to resolve any such
dispute or controversy so submitted to mediation. It is specifically understood and agreed by
the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts
to resolve the same thereby, shall be conditions precedent to the institution of any action or
proceeding, whether at law or in equity with respect to any such dispute or controversy.
14. Personnel. Contractor represents that it has, or will secure at its own expense,
all personnel required to perform the services under this Agreement. All of the services required
under this Agreement will be performed by Contractor or under it supervision, and all personnel
engaged in the work shall be qualified to perform such services. Contractor reserves the right to
determine the assignment of its own employees to the performance of Contractor's services
under this Agreement, but City reserves the right, for good cause, to require Contractor to
exclude any employee from performing services on City's premises.
15. Financial Condition. Prior to entering into this Agreement, Contractor has
submitted documentation acceptable to the City Manager, establishing that it is financially
solvent, such that it can reasonably be expected to perform the services required by this
Agreement. Within thirty (30) days of the first anniversary of the effective date of this
Agreement, and each year thereafter throughout the term of this Agreement, Contractor shall
submit such financial information as may be appropriate to establish to the satisfaction of the
City Manager that Contractor is in at least as sound a financial position as was the case prior to
entering into this Agreement. Financial information submitted to the City Manager shall be
returned to Contractor after review and shall not be retained by City.
16. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement, and
will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed
by or on behalf of Contractor state either that it is an equal opportunity employer or that all
qualified applicants will receive consideration for employment without regard to race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts for
standard commercial supplies or raw materials.
17. Assignment. Contractor shall not assign or transfer any interest in this
Agreement nor the performance of any of Contractor's obligations hereunder, without the prior
written consent of City, and any attempt by Contractor to so assign this Agreement or any rights,
duties, or obligations arising hereunder shall be void and of no effect.
18. Performance Evaluation. This Contract shall take effect August 1, 2002, and
shall continue until July 31, 2005, with the possibility of merit renewals, unless earlier terminated
pursuant to the provisions herein. However, this contract will be subject to annual reviews prior
to commencement of work for the following year. This review will evaluate work performed and
level of service provided. The work product required by this Agreement shall be utilized as the
basis for review, and any comments or complaints received by City during the review period,
either orally or in writing, shall be considered. City shall meet with Contractor prior to preparing
the written report. If any noncompliance with the Agreement is found, City may direct
Contractor to correct the inadequacies, or, in the alternative, may terminate this Agreement as
provided herein.
19. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments. Contractor shall
keep itself informed of all State and Federal laws and regulations that in any manner affect
those employed by it or in any way affect the performance of its services pursuant to this
Agreement. The Contractor shall, at all times, observe and comply with all such laws and
regulations. The City, and its officers and employees, shall not be liable at law or in equity by
reason of the failure of the Contractor to comply with this paragraph.
A. To the extent that any or all of the services described in Exhibit "A" are or
may be funded by other governmental entities, Contractor shall comply with all applicable rules
and regulations to which the City is bound with the agencies providing the funding.
20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any
one or more of the conditions of performance under this Agreement shall not be a waiver of any
other condition of performance under this Agreement. In no event shall the making by City of
any payment to Contractor constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City shall in no way impair or prejudice any right or remedy available to City
with regard to such breach or default.
IN WITLESS WHEREOF, the parties have executed this Agreement as oT the date first written
above.
Cly
ATTEST:
r City Clerk
Appro�d as to form:
Attomey
CITY OF DIAMOND BAR
5' 1 `---
Wen Chang, hi
"CONTRACTOR" u
tematio` I Services. ''Ina.
P -r- fl a n i`
DIAMOND
Request for Proposals (RFP) and Specifications
Department:
Project Name:
Proposal Due Date:
April 30, 2002
Department of Community and Development Services
Public Works Division
Crossing Guard Services
MAY 20, 2002
Time: 10:00 a.m.
Proposals must be submitted to the:
City of Diamond Bar
Department of Community and Development Services
21825 E. Copley Drive
Diamond Bar, California 91765
Attn: David G. Liu, P.E.
Director of Public Works
PROPOSAL REQUIREMENTS
A. General Invitation of Proposals
The City of Diamond Bar is inviting qualified firms to submit proposals for
Crossing Guard Services for a period of three (3) years commencing August 1,
2002, with the option, at the City's sole discretion, to award two (2) additional
years upon successful demonstration of exemplary contract performance. The
purpose of this Request for Proposals (RFP) is to have a qualified, professional
and responsive firm to provide the Crossing Guard Services to the City of
Diamond Bar. The Department of Community and Development Services —
Public Works Division, will administer this Agreement.
Copies of the Request for Proposals may be obtained at the Department of
Community and Development Services, 21825 E. Copley Drive, Diamond Bar,
California. Questions regarding the Request for Proposal should be directed to
Linda Smith, Development Services Assistant, or David G. Liu, Director of
Public Works, at (909) 396-5671.
Proposals will be received by the City of Diamond Bar, hereinafter called the
'City," at the office of the Department of Community and Development Services,
21825 E. Copley Drive, Diamond Bar, California 91765, until 10:00 a.m., MAY
20, 2002.
B. Scope of Work
The professional firm's services will be employed to provide high quality, timely,
expertise where needed. The scope of work includes, but is not limited to the
monitoring, supervising -and-assuring-the-safety-of -school children pedestrians
who utilize street intersections and crosswalks to and from school.
Contractor shall perform all work to the highest professional standards and in a
manner reasonably satisfactory to the City Manager or her designee.
C. Examination of Work Area
Prior to submitting a proposal, proposers are responsible for familiarizing
themselves with the applicable schools and locations in order to understand the
site and determine the range of hours for crossing guard services. Per location,
the City will compensate up to a maximum of three (3) hours per guard. Should
the hours for the crossing guard services exceed the maximum, the firm must
obtain prior approval from the City.
Submission of a proposal shall be deemed conclusive evidence that such a tour
has been made by each proposer and shall constitute a waiver by each of all
claims of error in the proposal, withdrawal of the proposal, or combination
thereof, under the executed agreement, or any revision thereof. As a part of its
specifications, the City will provide upon request all available information, which it
deems, may be of assistance to perspective proposers.
It should be noted that street intersections that are to receive school crossing
guard services will be determined at the sole discretion of the City of Diamond
Bar.
D. Basis of Award
City Council is not obligated to award a contract and reserves the right to reject
all proposals. If City Council determines to award a contract, it is not obligated to
make the award to the low proposer. Other factors will be considered by the City
Council, such as evidence of satisfactory performance under other contracts,
financial condition, and such other evidence as might convince City Council that
any one proposal would provide the most effective, economic and reliable
service to the City. The award, if given, will be within forty-five (45) calendar
days after opening proposals.
2
The City will evaluate the information submitted. The evaluation will consider but
not limited to the following criteria:
1. Approach to the work including task breakdown and staffing.
2. Experience and technical competence of your firm and key people on
similar projects.
3. Reports of references, and the willingness to agree to all terms of the
Professional Services Agreement.
4. Fee. - ---
The City of Diamond Bar reserves the right to accept or reject any or all
proposals or to waive any defects or irregularities in the proposals or selection
processes.
E. Execution of Agreement
The agreement shall be signed by the successful proposer and returned with the
required insurance within ten (10) days, not including Sundays and legal
holidays, after the City has provided written notice that the contract has been
awarded. Failure to execute agreement and file acceptable insurance
documents as provided herein shall be just cause, at City option, for annulment
of the contract award.
Should the successful proposer decline to execute a contract, City Council has
the option to either reject all proposals and call for new proposals or accept one
of the other proposals.
F. Qualifications of Proposers
All proposers shall furnish satisfactory evidence to the City that they have
operated or are presently operating a crossing guard service of the type similar
to the operation described herein. If they have not operated such a system, they
must show that they have had sufficient experience in comparable fields or
employ qualified personnel to comply with the requirements of this agreement.
1. Work History/Experience: In order to determine the eligibility of the proposers,
proposers shall submit a work history listing of other public entities for whom
the proposer has performed similar work, including names, addresses, fax
and telephone numbers. Existing services will be subject to inspection by the
City. Proposers without the experiences herein described but with sufficient
experience in a comparable field should show that they will have responsible
management personnel who are qualified to plan, supervise, direct, and
operate the service delineated in the specifications and contract.
2. Key Personnel: As an attachment to the proposal, all proposers shall include
a listing, with qualifications, of personnel who have had experience in
supervising, school crossing guards, and other employees who will be
associated with the service. Also provide resumes of the key personnel
involved with this service. For the project manager, include information for
three recent services.
K3
3. Services: Discuss the methods and procedures that will be used in providing
the service and also as required in Other Specifications (below).
4. Equipment: As an attachment to the proposal, all proposers shall provide a
list of all equipment to be used by the crossing guards. The City requires that
the Contractor furnishes safety-reflectorized vests, stop signs, whistles, rain
gears and identification badges. The City of Diamond Bar requires three
- - - - ---cones-per- the- crosswalk, -one-in-the-middle-and-one-_at each curb,-
5. Employees: Contractor agrees that all individuals employed in this program
will be employees of Contractor and Contractor will provide recruitment,
hiring, and firing of employees.
A Pre-employment Screening Program shall include:
• Employment Reference Check
• No prior felony convictions
• Criminal background check/fingerprinting service for school crossing
guards to be performed
• Social Security Verification
• Only documented, authorized Contractor employees are eligible to work
or permitted on or in City facilities (Verification of INS 9 forms must be
approved by City upon request)
Contractor will ensure each individual is able to effectively comprehend and
communicate in English; be in good physical and mental health (a medical
history questionnaire is completed); individual is to provide their own
transportation and work flexible hours.
Employees are required to wear safety-reflectorized vests (provided by
Contractor) while on duty.
The Contractor shall investigate all public complaints concerning crossing
guard services. In the event of a complaint, the Contractor shall contact the
City of Diamond Bar, Public Works Division, at (909) 396-5671, within two (2)
hours to advise status of remedy/resolution of said complaint. Contractor
shall furnish a written report of the incident to City of Diamond Bar Public
Works Division within five (5) business days after the occurrence.
6. Payroll: Contractor, including the actual processing/distribution of payroll
checks, processing payroll reports, etc. will handle all payroll services.
7. Training Session: The Contractor shall provide a minimum of three (3) one
hour training sessions for all employees hired as crossing guards for the City
of Diamond Bar in traffic measures to be used in conjunction with their
crossing guard duties. Contractor must provide all employees a Training
Manual that governs the Crossing Guard Program and a copy to the City of
0
Diamond Bar. A signed Affidavit by each employee shall be forwarded to the
City at the end of the training. A copy of the training manual shall be included
in the Proposal.
8. Financial Responsibility: All proposers shall be required to demonstrate to the
satisfaction of the City that they have adequate financial resources to perform
the services required by these specifications. No contract will be awarded to
any proposer who, as determined by the City, has an unsatisfactory
___p_erfor_mance lecor_d_or inadequate_ experience,__or-who__at_any_.time_lacks_the
necessary financial resources to provide the services in strict accordance with
the specifications.
G. Other Specifications
1. Depending on each school's schedule, the firm is expected to assure and
enforce safety and proper street crossing of school children.
2. Contractor shall designate one (1) of the Guards as a Supervisor and provide
names, addresses and telephone numbers of at least one (1) Alternate
during the term of the Agreement. Contractor must provide names, addresses
and telephone numbers of all Guards.
3. On a monthly basis, the City of Diamond Bar requires supervisors to meet
with school representatives for evaluation and comments, and City staff to
assess and discuss existing problems that may have occurred. A monthly
report, to be approved by the City, is to be submitted at the end of each
month.
4. Contractor shall schedule an orientation meeting with the City of Diamond
Bar personnel to coordinate the requirements of the Agreement no later than
one week prior to the commencement of the Contract. Contractor shall
contact Linda Smith, Development Services Assistant, at (909) 396-5776.
5. Contractor agrees to permit City of Diamond Bar to inspect its records with
respect to services performed pursuant to the Agreement upon giving
reasonable notice.
6. The Contractor must perform drug -screening test, and incorporate a written
Corporate Policy on your organization's "Drug and Alcohol Free
Environment."
7. Locations: Per the locations below, the City will compensate up to a
maximum of three (3) hours per guard. Should the hours for the crossing
guard services exceed, the firm must obtain prior approval from the City.
5
Diamond Bar Crossing Guard Locations, Revised July 9, 2001
School Location
Walnut Valley Unified School District
1. Castle Rock Elementary
Cold Springs Lane & at front of school
2. Castle Rock Elementary
Castle Rock Road & Cold Spring Lane
3. Evergreen Elementary
Harmony Hill Drive & Evergreen Springs
Drive
-- - - 4. Evergreen-E-lerrmentary--- --
-Pathfinder -Road-&-Evergreen -Springs
Drive
5.Maple Hill Elementary
Blenbury Drive & Maple Hill Road
6.Walnut Elementary
Golden Springs Drive & Lemon Avenue
7.Walnut Elementary
Glenwick Drive & Lycoming Drive
8. Quail Summit Elementary
Quail Summit Drive & Winterwood Lane
9.Quail Summit Elementary
Forrest Canyon near Park (mid -block)
Pomona Unified School District
10. Diamond Point Elementary
Golden Springs Drive & Sunset Crossing
Road
11. Diamond Point Elementary
Sunset Crossing Road & Del Sol Lane
12. Golden Springs Elementary
Ballena Drive & Meadows Falls Drive
13. Golden Springs Elementary
EI Encino Drive & Prospect Valley Drive
14. Neal Armstrong Elementary
Beaverhead Drive & Cottonwood Cove
Drive
15. Neal Armstrong Elementary
Clearview Crest Drive & Chicora Drive
16. Lorbeer Middle School
Diamond Bar Boulevard & Golden Springs
Drive
8. Added and Deleted Locations: It is the intent of this contract to provide for
school day coverage of the listed locations. Locations initially included in the
schedule that are vacated by the order of the City Council will be deleted from.
the list and the affected location deleted from the contract. Other additions
and/or deletions of locations will be at the same hourly rate and daily hours
allowed per location and the City Manager or her designee will allow
appropriate adjustments subject to approval.
H. Claim for Payment
The Contractor shall submit a claim for payment to the City Manager or her
designee every fourth week commencing with the fifth week for work completed
during the previous 4 -week period. The claim shall enumerate the crossing
guard services with supporting documents indicating the crossing guard the
location and hours worked, any authorized additions and deletions (holidays) or
additional work ordered by the City Manager or her designee. The claim, when
submitted by the Contractor, shall constitute certification under penalty of perjury
that the work claimed for payment was completed in accordance with the terms
of the contract.
f
I. Term of Agreement
This Contract shall take effect August 1, 2002, and shall continue until July 31,
2005, with the option, at the City's sole discretion, to award two (2) additional
years upon successful demonstration of exemplary contract performance, unless
earlier terminated pursuant to the provisions herein. However, this contract will
be subject to annual reviews prior to commencement of work for the following
year. This review will evaluate work performed and level of service provided.
Renewal is at -the City's_dis_cr_etion._____
J. Termination of Contract
Notwithstanding any other provision(s) of the Agreement, the City may terminate
this Agreement with or without cause upon thirty (30) days written notice to
Contractor. The effective date of termination shall be upon the date specified in
the notice of termination, or, in the event no date is specified, upon the fifteenth
(15th) day following delivery of the notice. In the event of such termination, City
agrees to pay Contractor for services satisfactorily completed and approved prior
to the effective date of termination. Immediately upon receiving written notice of
termination, Contractor shall discontinue performing services.
Contractor may terminate this Agreement, or any program or service provided
hereunder, at least ninety (90) days in advance of such termination. If the
Contractor terminates this Agreement, the Contractor shall be compensated for
services satisfactorily completed and approved prior to the effective date of
termination.
K. Indemnification/Insurance
See attached Agreement.
L. Proposal Format and Content
In addition to reading and understanding the requirements of Proposal
Requirements, A -K, each proposal shall contain the following and be submitted
using the same sequence. To preserve uniformity and to facilitate the award of a
contract, all proposals must include the "Proposal Form" provided (Appendix
"A"). However, supplementary sheets should be added as necessary to
supplement and clarify responses to this Request for Proposal. Failure to use
City form shall be grounds for non -consideration of the proposal. In addition, all
proposals must comply with the following:
1. All submittals must meet the requirements set forth in the Request for
Proposal.
2. All proposals must be submitted in a sealed envelope, addressed to the City
at the above -referenced address. Each sealed envelope containing an
Original Proposal and three (3) copies must be plainly marked on the outside
as "Crossing Guard Services" with Contractor's name, address, and his/her
license number, if applicable. If forwarded by mail, the sealed envelope
containing the Proposal must be enclosed in another envelope addressed to
7
the City of Diamond Bar, c/o Department of Community and Development
Services, 21825 E. Copley Drive, Diamond Bar, California, 91765.
3. A statement that this RFP shall be incorporated in its entirety as a part of the
Contractor's quote.
4. A statement that this RFP with all of it's Appendix and the Contractor's
proposal will jointly become the Scope of Work (Exhibit "A" and Exhibit "B" of
the contract agreement) for this project.
5. A written statement of your firm's willingness to accept the terms of the
-- _ agreement. - -- -- — --- - ---- - --
6. A statement that the services to be provided, and fees therein, will be in
accordance with the City's RFP.
7. A single and separate section with the heading "Exceptions to the City's
Request for Proposals" containing a complete and detailed description of all
of the exceptions to the provisions and conditions of this RFP upon which the
Contractor's proposal is contingent and which shall take precedent over this
RFP.
8. A written statement by the Contractor that all federal laws and regulations
shall be adhered to notwithstanding any state or local laws and regulations.
In case of conflict between federal, state, or local laws or regulations, the
strictest shall be adhered to.
9. A written statement by the Contractor shall allow all authorized federal, state,
county, and the City of Diamond Bar officials access to place of work, books,
documents, papers, fiscal, payroll materials, and other relevant contract
records pertinent to this project. All relevant records shall be retained for at
least five (5) years.
10.A written statement that the Contractor will not discriminate against any
employee or applicant for employment because of race, color, religion, sex,
or national origin.
11.A written statement that the Contractor shall comply with the California Labor
Code.
12.A written statement that the Contractor shall comply with the Copeland Anti -
kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3)
issued pursuant thereto, and any amendments thereof.
13.A copy of the training manual shall be included in the Proposal.
14.A Statement of Qualifications as explained in Proposal Requirements, F and
G, incorporated into the completed Attachment "A." All figures and notations
must be typed or written in ink. Penciled proposals are not acceptable.
Appendix "A"
PROPOSAL FORM
CROSSING GUARD SERVICES
The undersigned as proposer declares that he has carefully examined the location of
the proposed work, that he has examined the Specifications and read the
accompanying instructions to proposers, and hereby proposes and agrees, if the
proposal_ is -accepted, --to furnish_alHabor__anrLequipmenY_and-do_all _wodk-lequired- _by
Specifications and Agreement.
Name of Company:
Address:
Phonelfax:
Contact Person:
Years in business:
The undersigned proposer further understands that the City of Diamond Bar, California
reserves the right to award all or any part of this bid without any obligation to the City.
The City also reserves the right to waive any informality in proposals.
Proper Name of Bidder
By:
Print Signature of Bidder
Dated:
Approach to the work including task breakdown and staffing.
2. Experience and technical competence of your firm and key people on similar
projects of equal complexity.
3. References: List of Four (4), including Agency, contact person, address, and
phone number.
4. Resource Requirements and Fee Schedule/Hourly Rate
Provide a man-hour and fee estimate for locations identified and hourly rates of
all personnel assigned to the project. These rates will be used to negotiate any
additional work the City may request.
E
May 17, 2002
INTERNATIONAL SERVICES, INC.
SECURITY AND INVESTIGATION
3771 242nd Street, Suite 205 State License No. PPO 11025
Torrance, CA 90505 and Bonded
(310) 791-5015 24 hrs. Service
Mr. David G. Liu, P.E.
City of Diamond Bar
Dept. of Community and Development Services
21825 E. Copley Drive
Diamond Bar, CA 91765
Dear Mr. Liu:
International Services, Inc. (ISI) is pleased to present our proposal for Crossing
Guard Services for the City of Diamond Bar. As the incumbent contractor, we
have a special insight into your requirements and procedures.
In accordance with the requirements of the RFP under Section L, Page 8, the
following statements are included:
• This RFP shall be incorporated in its entirety as part of our quotation.
• The RFP with the appendices and our proposal will jointly become the Scope
of Work (Exhibit "A" and Exhibit "B" of the contract agreement) for this project.
• We accept all the terms and conditions stated in the RFP with no deviation or
change and in accordance with the RFP.
• We take no exceptions to any of the City of Diamond Bar's provisions and
conditions contained in the RFP.
• All federal, state and local laws will be adhered to and in the event of a
conflict, the strictest will apply.
• Any authorized government entity will have total and complete access to any
of our books, records and papers relevant to this contract.
• ISI is an equal opportunity employer and complies with all federal, state and
local laws and will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin.
• ISI fully complies with the California Labor Code
International Services, Inc.
Page 2
• ISI complies with the Copeland Anti -kickback Act (18 USC 874 C) and the
implementation regulation (29 CFR 3) issued and any amendments thereof.
• A copy of our training manual is enclosed. This can be modified as required.
• A Statement of Qualifications is included in our proposal.
ISI is fully committed to all laws and business regulations. We are also a
qualified federal, state and municipal contractor. We hope you carefully review
our qualifications. You will determine that ISI is one of the best and provides the
most cost effective program available.
We thank you for your business and this opportunity, and we look forward to
many years of continued services.
Very Truly You ,
INT RNATIO L SERVICES, INC.
Bunce Pierce, CPP
Vice President
BP/ac
June 4, 2008
Rick Yee
City Diamond Bar
21825 E Copley DR.
Diamond Bar, CA 91765
INTERNATIONAL SERVICES, INC.
SECURITY AND INVESTIGATIONS
3771 242ND Street, Suite 205 State License No. PPO 11025
Torrance, CA 90505 24 hrs. Service and Bonded
(310) 791-5015
(310) 791-5009 Fax
RE: Renewal of Crossing Guard Services for 2008-2009 School Year
Dear Mr. Yee,
Thank you for the opportunity for International Services, Inc. to be of continued service for your Cross
Guard needs. We look forward to providing a year of quality service and support through a long lasting
relationship. We would be happy to add the location you requested beginning July 31, 2008 to July 31,
2009.
When factoring in the current schedule of your current contract, the calculations are as follows for the
additional year of services. Upon the onset of the renewal period, we would request a CPI Increase in the
amount of 3.1 % or $ .37, 1 have attached a copy of the current CPI at the time of this letter:
Current bill rate: $11.95 per hour
New Bill Rate 08-09: $12.32 per hour (Includes CPI adjustment)
Thank you for the opportunity to be of service. Please confirm your amended agreement by signing and
returning one copy of this letter.
If you have any questions or concerns, please feel free to contact me.
Thank you
INTERNATIONAL SERVICES, INC.
Sam Karawia
President/CEO
SM
Signature - Mr. Rick Yee
CITY COUNCIL
Agenda # 6-19
Meeting Date: 7/15108
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Mana e
TITLE: ACCEPTANCE OF WORK PERF RMED BY FS CONSTRUCTION FOR THE
CONSTRUCTION OF BATTING CAGES AT PETERSON AND PANTERA PARKS; DIRECTION TO
THE CITY CLERK TO FILE THE PROPER NOTICE OF COMPLETION AND TO RELEASE THE
RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE.
RECOMMENDATION: Accept the work performed by FS Construction; direct the City Clerk to file
the Notice of Completion; and authorize the release of the retention.
FINANCIAL IMPACT: There is $198,810 appropriated for this project. Total cost to complete the
project is $180,955.92. Following is the breakdown of project costs:
Project Costs:
Construction Contractor (Includes Change Orders #1, 2 & 3) $ 156,991.58
Design & Construction Management / Observation $ 19,650.00
Plans & Specs Photocopies and Bid Release Ads $ 1,224.34
Inspection & Plan Check $ 3,090.00
TOTAL $ 180,955.92
Funds appropriated for this project: $ 198,810.00
BACKGROUND: The City Council awarded a contract in the amount of $150,710.50 to FS
Construction on February 5, 2008 to construct Batting Cages at Peterson and Pantera Parks. Change
Order #1 in the amount of $5,077.50 was approved by staff to add the following scope of work to the
contract:
1. Install additional 185 LF of 1" electrical conduit @ $1.50 /LF $277.50
2. Provide and install an additional 12" X 12" catch basin at Pantera Park $800.00
3. Add fence post and footing at Peterson Park $1,000.00
4. Add fence post and footing at Pantera Park $1,000.00
5. Add 6' pedestrian gate at each park location @ $1,000 per location $2,000.00
Total: $5,077.50
This work was necessary so that the batting cages were constructed in the manner they are intended
to operate. This additional work required that eight (8) days be added to the contract performance
period.
Change Order #2 in the amount of $2,200.00 was approved by staff to add the following scope of
work at the Pantera Park Batting Cages to the contract:
1. Provide and install an additional 12" X 12" catch basin $900.00
2. Provide and install 12" multi -flow drainage system $1,300.00
Total: $2,200.00
This work was necessary to ensure proper drainage around the new batting cages at Pantera Park.
This additional work required that twenty-eight (28) days be added to the contract performance
period.
Deductive Change Order #3 provided a credit to the City in the amount of $996.42 and was approved
by staff to replace a damaged security light pole at Pantera Park.
The work was substantially completed on July 10, 2008 and is now ready to be accepted.
DISCUSSION: The purpose of this project is to construct a set of two batting cages at Peterson
Park and a set of two batting cages at Pantera Park for public and sports organization use. Users of
the batting cages will need to provide their own pitching machines, or they can use live pitching.
Electrical outlets have been installed at each batting cage for the operation of the pitching machines.
The batting cages at Peterson Park are located west of the large storage containers on the first base
side of the ball field nearer Golden Springs Road. The batting cages at Pantera Park are located
along the third base side of the ball field nearer Bowcreek Drive.
The addition of these batting cages will result in a more efficient use of the park space at Peterson
and Pantera Parks. The primary users will be Girls Softball and Little League Baseball. Currently,
when teams from these programs practice, they have limited time for batting practice due to their
need to share practice field space with soccer teams that are using the outfield grass for their
practices. The batting cages will provide a small amount of park space dedicated to batting practice.
The batting cages will be open for public use, when not reserved for use by Diamond Bar based non-
profit youth sports organizations. The City Council has already adopted rules for the fair and safe use
of the batting cages.
PR IND REVIEWED BY:
Bo e
Director of Community Services
Attachments: Notice of Completion
REVIEWED BY:
4id6Magn Lis 61h
Director of Finance
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 COPLEY DRIVE
DIAMOND BAR CA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 Copley Drive
Diamond Bar CA 91765
4. The nature of the interest or estate of the owner is; "Lessee"
(If other than fee, strike "in fee" and insert, for example, "purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on Julv 10. 2008
The work done was:
Construction of Batting Cages at Peterson and Pantera Parks
7. The name of the contractor, if any, for such work of improvement was FS Construction
(If no contractor for work of improvement as a whole, insert. "none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles,
State of California and is described as follows Peterson Park, 24142E Svlvan Glen Drive' Pantera Park. 738 Pantera
Drive
9. Phe street address of said property is 24142 E. Sylvan Glen Drive and 738 Pantera Drive. Diamond Bar. CA 91765
(If ne street. address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated: _ July 10, 2008
Verification for Individual Owner
SI gnature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the City Manager the declarant ofthe
foregoing
('resident of', "Manager of,` "A partner of," "Owner oL" etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own
knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on July 10 20 08 'at Diamond Bar ; California.
(Date of signatu¢) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
Agenda # 8. 1
Meeting Date: July 15, 2008
CITY COUNCIL ���° ��t� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager@S()
TITLE: APPROVAL OF MODIFICATIONS FOR DIAMOND RIDE (DIAL -A -CAB)
PROGRAM.
RECOMMENDATION:
Approve the following modifications to the Diamond Ride Program:
1. Replace the existing service area boundary with a medical facilities boundary
consisting of a 20 -mile radius from City Hall;
2. Approve participants paying the meter fare once they pass the City limits when
traveling to non-medical facilities;
3. Eliminate trips to shopping centers outside City limits;
4. Eliminate trips to the Ontario Airport and Fullerton Amtrak Station;
5. Eliminate special trip request authorizations;
6. Review the Diamond Ride Program within 12 months;
7. Make no changes to the thirty (30) one-way trips per month per cardholder;
8. No cost increases for program participants except as it may relate to non-medical
trips outside City limits.
FINANCIAL IMPACT:
The City receives Proposition A Transit Funds which are funded by a portion of the '/2
cent sales tax measure which was passed by Los Angeles County voters in 1980. Prop
A Funds are to be used towards the development and implementation of transit related
programs. In Fiscal Year 2007-2008, the expenditure for the Dial -A -Cab system was
approximately $420,000.
For Fiscal Year 2008-2009, the City Council has appropriated $400,000 for the
Diamond Ride Program and $400,000 to be exchanged for General Fund dollars. The
funds from the sale of Prop A Funds will then be deposited into the Transportation
Improvement Fund to assist and fund capital improvement and transportation projects.
In the past, the following projects/programs were paid for with Prop A Funds:
■ SR 57/60 Feasibility Study/Congestion Relief Strategy
■ Illuminated Street Name Sign Program
• Neighborhood Traffic Management Program
■ Various Speed Hump Installations/Sidewalk Repairs
■ Diamond Bar/Maple Hill Traffic Signal
BACKGROUND:
In April 1995, to augment the available public transportation services, the City
established the Diamond Ride (Dial -A -Cab) and the Transit Subsidy Programs to
provide a reliable, secondary transportation option for the elderly (60 year of age and
older) and physically challenged residents of Diamond Bar. Diamond Ride is a curb -to -
curb program where eligible residents may obtain rides at a substantially discounted
rate. The Transit Subsidy Program offers transit passes for Foothill Transit, Metrolink,
and MTA (Metro) at a discounted rate for residents. These discounts are 20% for
residents and 50% for seniors/disabled residents.
The Diamond Ride (Dial -A -Cab) Program operates seven (7) days a week, 24 hours a
day, within a designated geographic boundary and to (13) designated facilities (see
Exhibit "I" A & B and Exhibit "II" for service guidelines).
SENIOR POPULATION:
According to the 2000 Census, there are 6,320 seniors who reside in Diamond Bar,
comprising 11.23% of Diamond Bar's total population of 56,287. Of these seniors,
1,342 (or 21 % of the senior population) are registered with Diamond Ride.
DESIGNATED FACILITIES:
In addition to the geographic boundaries, the City currently designates 13
medical/doctor's facilities that participants may visit. Ontario Airport and Fullerton
Amtrak Station are also designated as eligible destinations.
PASSENGERS:
To date the City has a total of 1,342 registered Diamond Ride users. For your
information we have prepared (Exhibit "III") a summary of the Fiscal Year 2007-2008
activities and annual comparisons (Exhibit "IV") from Fiscal Year 2001-2002 to Fiscal
Year 2007-2008.
DISCUSSION:
The current fees, paid by the City, are $2.50 flag drop (flag drop is the fixed charge for
initiating the trip) and $2.50 per mile meter rate, with no wait time fees, and a 10%
administrative fee charged by Diversified. Participants of the program pay the following
rates:
• Trips within Diamond Bar City limits — 50 cents each way
2
• Non-medical trips outside the City but within the service boundary - $3.00 each
way
• Medical trips to the designated or "special trip authorized" medical facilities -
$1.50 each way
As shown in Exhibit "III" for Fiscal Year 2007-2008, the average number of monthly
riders was 1,863 (excludes May and June 2008) and the average monthly contract
expense was $35,467.46. The average cost per trip was $21.66 and the average cost
per passenger was $19.08.
The demand for this service has steadily increased every year since the program was
modified in 2001. Currently, there are 1,342 registered program users. With a
successful program comes an increased cost to the City. As demonstrated in Exhibit
IV, Fiscal Year 2007-2008, experienced the highest monthly cost of $35,467.46. It is
expected that ridership will continue to increase as the cost of gasoline continues to
rise.
DAILY/REGULAR USERS:
Based on the monthly reports provided by Diversified, 11 cardholders were using this
service on a daily, or near daily basis (please see Exhibit "V"). From November 2007
to April 2008, the cost to the City for these 11 cardholders was $37,066. This amount
represents 16% of the total cost of the program between the months of November 2007
and April 2008. These 11 participants represent less than 1 % of the average monthly
riders, but consumed 16% of the total cost of $229,838.39 between the months of
November 2007 and April 2008.
USAGE OF DAILY/REGULAR USERS:
The majority of registered Diamond Ride participants utilize the service to go to medical
facilities and shopping centers (please see Exhibit "VI"). Of the participants that utilize
the service for medical appointments, some frequently make medical trips to areas
outside the service guidelines, which places a tremendous economic burden on the City
(please see Exhibit "V"). In addition, a small minority of registered Diamond Ride
participants exceed the maximum allowed 30 trips per month as stated above.
It should be noted that City staff has found that Diversified failed to enforce the 30
maximum allowable trips per rider/per month during Fiscal Year 2007-2008.
Furthermore, City staff met with representatives of Diversified and informed them that
they are responsible for any related charges that may have been incurred due to this
lack of oversight. Diversified has agreed to pay any charges that were caused by
allowing more than the 30 trip maximum per month as required by the contract. This
oversight has since been corrected and since May 2008 Diversified has been enforcing
the 30 trip maximum. According to staffs calculations, Diversified must reimburse the
City $17,200.60 for overcharges that occurred in Fiscal Year 2007-2008.
SNAPSHOT OF CARDHOLDER ACTIVITIES
To provide a "snapshot" of the usage, the following are all trips - - April 2008:
Total Trips:
Below 20 trips
Over 15 trips
Over 30 trips
Over 40 trips
254 cardholders
31 cardholders
7 cardholders
6 cardholders
Additionally, during the month of April 2008, 24 trips were made to the Ontario Airport
costing the City $1,180.67. This represents a one-way fare to the Ontario Airport
costing the City an average of $49.19 (exact fare depends on departure point in the
City).
SNAPSHOT OF SPECIAL REQUESTS:
Requests are made to the City by program users, sometimes on a daily basis, to travel
to medical facility destinations outside the designated geographical boundaries of the
program. To demonstrate the cost of these requests we have randomly chosen five
locations to illustrate the cost to the City (departing from and returning to Diamond Bar):
Average Cost of Round -Way Trip (to Cedar Sinai Beverly Hills): $164.00
Average Cost of Round -Way Trip (to City of Hope Duarte): $90.00
Average Cost of Round -Way Trip (to Kaiser Permanente Fontana): $124.00
Average Cost of Round -Way Trip (to Upland Veteran's Clinic): $68.00
Average Cost of Round -Way Trip (to Pasadena Rehabilitation Institute): $138.00
It should also be mentioned that these trips cost the participant only $3.00. Unless
there are modifications made to the program, these types of trips could have significant
financial consequences for the program.
FUEL COSTS:
The cost of fuel has increased dramatically since the Diamond Ride Program was last
evaluated in November 2001. From June 2002 to June 2008, the price of fuel has risen
215%. In June 2002, the cost for a gallon of gasoline was approximately $1.44 in the
Los Angeles area. Presently, the cost of a gallon of gasoline in the Los Angeles area is
approximately $4.53.
In the past nine months alone the cost for a gallon of gasoline has risen 62%, from
$2.80 per gallon to $4.53 per gallon in the Los Angeles area. If the price of gasoline
continues to rise and/or remains at current pricing, it is likely there will be an increase in
the number of Diamond Ride users to take advantage of the exceedingly low
transportation costs the Program offers.
MODIFICATIONS:
4
After reviewing the existing Diamond Ride Program and evaluating public input
received, staff is recommending the following modifications:
A. Replace the service area boundary with a medical facilities boundary consisting
of a 20 -mile radius from City Hall.
B. Consider having participants pay for the meter fare once they exit City limits
except when traveling to non-medical facilities.
C. Exclude trips to shopping centers outside City limits.
D. Exclude trips to the Ontario Airport and Fullerton Amtrak Station.
E. Eliminate special trip requests.
F. Review the Diamond Ride Program within 12 months.
G. No changes to the thirty (30) one-way trips per month per cardholder.
A. Replace the Service Area Boundary with a Medical Facilities Boundary:
Currently, the City has 13 medical facility destinations (see Exhibit "I" B). Staff has
found that the Diamond Ride is mostly used for trips to medical facilities (see Exhibit
"VI"). In addition, users of the Diamond Ride Program have overwhelmingly
acknowledged the importance of preserving and/or expanding transportation to
medical facilities. Given the significance of these types of trips along with Council's
comments, staff has determined that a new "medical facilities boundary" should be
created, replacing the existing service area boundary. This new "medical facilities
boundary" would give Diamond Ride users many more medical facility" options (see
Exhibit VII) than the existing designated medical facilities list. The new boundary
area also alleviates the issue of having medical facilities on our list that may have
closed or moved their operations outside the service area. Diamond Ride users will
continue to pay $1.50 each way for trips within the new "medical facilities boundary."
For medical facilities outside the newly established "medical facilities boundary,"
users will have to pay the meter rate once they exceed the 20 mile limit.
B. Participants Responsible for Meter Fares Outside City Limits Except When
Traveling to Non -Medical Facilities: Making participants responsible for meter
fares outside City limits would encourage riders to manage their trips and would
decrease the amount of frivolous trips. Given our economic constraints, increasing
demands for service, and taking into consideration the needs of Diamond Ride
users, staff has determined that the Diamond Ride Program should focus primarily
on transportation to medical facilities and to destination points within City limits.
Users may still travel to locations outside the City, but they will now have to pay the
cost of traveling to a locale outside of Diamond Bar that is not a medical facility
within the proposed "medical facilities boundary."
C. Exclude Trips to Shopping Centers Outside City Limits: The City's Diamond
Ride Program was designed as a supplement to the available public transportation
services. While staff has determined shopping to be one of the most frequently
requested trip types (see Exhibit "VI"), the community is better served if shopping
destinations remain within City limits. There are numerous shopping locales that
can be found within City limits that could meet the needs of Diamond Ride users.
Moreover, participants of the Program still have the opportunity to shop outside the
City; however they will have to pay the cost for such a trip. For instance, if a user
5
would like to shop outside of Diamond Bar, the user will have to pay the meter cost
from the point of exiting the City to the final destination.
D. Exclude Trips to the Ontario Airport and Fullerton Amtrak Station: As
mentioned above, the Diamond Ride Program was established to assist seniors and
the disabled traveling to and from medical appointments, shopping and
miscellaneous errands. Given the rising increase in participation, dramatic rise in
fuel costs, and increasing cost to the City, the Program must prioritize the types of
trips it allows if the program is going to continue to have low fares and remain
solvent. Staff has determined, from input from Diamond Ride participants and data
collected from Diversified, that the most important and requested trip types are those
to medical facilities and shopping centers. Thus, staff recommends excluding trips
to the Ontario Airport and Fullerton Amtrak Station. It is estimated that the City
could save $1,100 per month in Fiscal Year 2008-2009 from excluding trips to the
Ontario Airport. In regards to the Fullerton Amtrak Station, there are very few
requests for trips to this destination. In fact, for the month of June 2008, there was
only one trip requested to this location.
E. Eliminate Special Trip Requests: Special trip requests are made to the City by
program users, sometimes on a daily basis, to travel to medical facility destinations
outside the designated geographical boundaries of the program. These special
requests cost the program user only $3.00 each roundtrip, but costs the City much
more (see page 4 of this report, "Snapshot of Special Request"). In addition the
process of requesting a special trip approval places a burden on program
participants to contact the City, submit the required information and await a decision
from the City. Also, it inappropriately places City staff in the position of approving or
denying trips on an individual request basis that could lead to claims of favoritism if
trip requests are approved for some but denied to others. Thus, staff recommends
eliminating these special medical facility trip requests. Eliminating these types of
trips would create a more equitable program and eliminate the appearance of
unfairness. In addition the proposed "medical facilities boundary" will increase the
number of medical facilities the Diamond Ride user will have available to them.
F. Review the Diamond Ride Program Within Twelve Months: City staff will review
the Diamond Ride Program within twelve months to evaluate the impact the
improvements/deficiencies have had on the Program.
G. No Changes to the thirty (30) One -Way Trips Per Month Per Cardholder:
Though there were a few requests by Diamond Ride users to increase the number of
allowable trips, staff has found that a very small minority of users actually use more
than thirty (30) trips per month. In fact the majority of Diamond Ride users stay
under twenty (20) trips per month (see page 3 and 4, "Snapshot of Cardholder
Activities"). For Fiscal Year 2007-2008, less than 1 % of Diamond Ride users ever
exceeded the 30 trip maximum. Staff believes increasing the maximum allowable
trips would only stand to benefit 1% of Diamond Ride users. Thus, staff
recommends making no changes to the maximum number of allowable one-way
trips per month.
M
�3ILTi I JiFill I.Yj
All of the above modifications will require monitoring of the program by staff. Every
effort will be made to work with Diamond Ride users in order to continue to allow
seniors and physically challenged residents' mobility and quality of life.
In examining the current program, staff made every effort to incorporate proposals from
Diamond Ride users while simultaneously working to maintain the fiscal integrity of the
program. Although certain comments submitted by users could not be completely
integrated, every effort was made to incorporate them when feasible. For instance, staff
determined that the cost to the user and transportation to medical facilities were of the
utmost importance to Diamond Ride users. As a result, staff concluded that fares
should remain the same and that the Program should include a new "medical facilities
boundary" that would offer Diamond Ride users an increased number of medical
facilities options.
Staff will review the Diamond Ride Program within twelve months and present a report
on the impacts the modifications have had on the Program.
** Note: The Medical Facilities Boundary will include all medical facilities within a 20 mile radius
of City Hall. Medical Facilities are defined as facilities with licensed medical physicians. As
defined by the American Medical Association (AMA), the term physician is commonly used to
describe any medical doctor holding degrees of Doctor of Medicine (MD) or Doctor of Osteopathic
Medicine (DO), or the holders of legally equivalent medical degrees from other countries.
PREPARED BY: REVIEWED BY:
Patrick Gallegos, Management Analyst David G. Liu, Director of Public Works
Attachments: Exhibit I: Service Area Map and Dial -A -Cab Agreement
Exhibit II: Service Guidelines
Exhibit III: Status Report FY 2007-2008
Exhibit IV: Annual Comparison Report
Exhibit V: Daily User's Summary By Rider ID
Exhibit VI: Trip Purpose Percentage
Exhibit VII: Map of "Medical Facility Boundary" (map will be provided before start of Council meeting)
Exhibit VIII: Medical Facilities Within "Medical Facility Boundary"
Exhibit IX: Council Meeting Minutes for June 17, 2008
7
Exhibit °I" (A
+1 enuice ahea map
Arrow Hwy,
Exhibit "1" (B)
DIAL—A—CAB AGREEMENT
FARES, HOURS, AND GEOGRAPHIC BOUNDARIES OF SERVICE
.FARES: - Fares shall be: City limits - $0.50 per trip; outside City limits, within boundaries - $3.00 per trip;
medical facilities or designated medical facilities - $1.50 per trip; Fullerton Amtrak Station and Onfario Airport -
$10.00.
HOURS: The hours shall be 24 hours a day, seven (7) days a week.
GEOGRAPHIC BOUNDARIES: The boundaries shall be Arrow Highway to the north; Imperial HighwaylCarbon
Canyon Road to the south; Central Avenue to the east; Hacienda Boulevard/Amar/Sunset to the west.
DESIGNATED FACILITIES**:
- Case-by-case consideration will be given for facilities not listed. Additional information will be needed
for review, please call (909) 839-7045.
MAXIMUM TRIPS:
4, Each cardholder will be allowed a maximum of 30 one-way trips per month,
Each cardholder is allowed six (6) one-way or.three (3) round -trips per year to the airport or train
station. In addition, trips to the Ontario Airport or the Fullerton Amtrack Station will only be allowed for the
cardholder to depart on a trip or arrive from a trip, and
Trips to the malls outside Diamond Bar will be limited to eight (8) one way trips or four (4) round -trips
per month.
Facility Name
Address
city
1
Brea Community Hos ital
380 W. Central Avenue
Brea
2
Casa Colima
2850 N. Gare (255 E. Bonita)
Pomona
3
Chino Community Hospital
5451 Walnut Avenue
Chino
4
Covina Valley Medical BuRdIn_9
855 Laric Ellen
West Covina
5
Dialysis Center
1547 W. Garvey Avenue
West Covina
6
EI Encante Convalescent Hospital
555 EI Encante
Industry
7
Kaiser Permanente
1011 Baldwin Park Boulevard
Baldwin Park
8
Lanterman Development Center
3530 Pomona Blvd.
Pomona
9
Pomona Valley Hospital Med. Ctr.
1798 N. Garey Avenue
Pomona
10
Queen of the Valley Hospital
11 15 S. Sunset Avenue
West Covina
11
St. Jude's Medical Center
T01 E. Valencia Mesa Drive
Fullerton
12
St. Jude's Heritage Foundation
433 W. Bastanchury Rd.
Fullerton
13
US Famil • Care Hospital
5000 San Bernardino Street
I Montclair
- Case-by-case consideration will be given for facilities not listed. Additional information will be needed
for review, please call (909) 839-7045.
MAXIMUM TRIPS:
4, Each cardholder will be allowed a maximum of 30 one-way trips per month,
Each cardholder is allowed six (6) one-way or.three (3) round -trips per year to the airport or train
station. In addition, trips to the Ontario Airport or the Fullerton Amtrack Station will only be allowed for the
cardholder to depart on a trip or arrive from a trip, and
Trips to the malls outside Diamond Bar will be limited to eight (8) one way trips or four (4) round -trips
per month.
Exhibit II
Diamond Ride For additional information,
Please call (909) 839-7045
(Dial -A -Cab)
SERVICE GUIDELINES
All trips must begin or and within Diamond Bar.
The fare for trips that begin and end within Diamond Bar is $0.50 each
trip (one-way).
The fare for trips to or from an area outside the City, but within the
boundaries is $3.00 each trip (one-way).
The fare for trips to or from a medical facility within the boundaries or a
designated medical facility is $1.50 each trip (one-way).
a One (1) escort/companion is allowed per Diamond Ride Card. There is
no additional charge for the escort/companion. For example, if three are
riding, two'must be Diamond Ride Cardholders.
if a group of eligible riders (maximum of 4) are picked -up at one location
and dropped off at the same location, only one fare for the trip will be
charged. If a group is picked up and dropped off at different locations,
each passenger will be charged the correct fare.
Due to the nature of Shared Rides, the number of packages allowed is
limited to the amount that one can carry (normally three to four grocery
bags).
Transportation is curb to curb. When calling for service the passenger
must be ready to travel, since the service may arrive any time within five
(5) to forty (40) minutes (if longer than 40 minutes, passenger will
automatically receive trip free of charge).
Please have your Diamond Ride Identification Card ready when
traveling, taxi cab drivers are required to record the passenger's
Identification Card Number, pick-up and drop-off address, time of
odometer readings, full meter fare, type of payment, amount of payment
collected, and number of passengers.
DRide Stat 2007-08 - Final
DIAMOND RIDE DIAL -A -CAB STATUS REPORT
For Fiscal Year 2007-2008
Exhibit "III"
Mullulb U! IMUMHUU1, LxK;e1r1UUr aria January ao not inawe tiouday Kiae
** Month of May and June not yet available.
lexceADADIamand Pidel
for 2007/2008 fiscal year Me SlaW 07108
Out of
Net Cost
Ttl Other-
Shared
Weekday
Weekend
In City
City
Avg Mile
Net Cost
per
Net Monthly
Month
Rider Seniors Disabled Companion
Ride
Wider
Rider
Ttl Trip
Rider
Rider
per Trip
per Trip
Rider
Cost
July 07
-1-:
71
1,376
283
1,432
809
850
7.7
$ 21.48
'.60-
Aug 07
184
1,444
255
1,395
768
931
8.4
4 8
.$30,762
:7$�i,379.04;--
Sept 07
1,fio2 1297 275234
1,332,
270
1,302
810
792
8.2
29*,488.52
Oct 07
,-.-A---
120
1,486.
219
1,516
828
877
8.1
*Nov 07
34
1,566
294
1,672
905
9557.9
:$21.91-.
T19.70
*Dec 07
Z
14
1,247
334
1,406
525,
1.056
8.9
.1
$24:19
-191- T--:�---
'34,005
�44Q--
*Jan 08
8
1,746
278
1,856
1,064
960
7.1
Feb 08
191;730
.290
1,809
1,064
966
7.2
;$20.52
*;38�:
$37;126.-15
M 08
Mar
16
1,841
350
1,998
1,231
960
7.1
-11 '57
B.
$A67 910-
-120.310�-:.
Apr 08
9
1,998
292
2,098-
1,225
1065
7.3
'$20:80'
$19.06,
s43*5,69
'May 08
***Jun 08
Total
18,631 14,827 3,634 270
719
15,766
2,865
10,484
9,229
9,402
77.90
$ 190.77
191
$354,674.63
353n
:72=..
:-Cb
-421.
Mullulb U! IMUMHUU1, LxK;e1r1UUr aria January ao not inawe tiouday Kiae
** Month of May and June not yet available.
lexceADADIamand Pidel
for 2007/2008 fiscal year Me SlaW 07108
DIAMOND RIDE (DIAL -A -CAB) ANNUAL COMPARISON REPORT
Exhibit "IV"
For the
Fiscal Year
Mthly Avg-
Total
Riders
Monthly
Average-
Seniors
=Mthly AVg-
Monthly Conpanion & . - • Shared
Average- Holiday Ride
Disabled- rider—Other. Average
Mthly.
Mthly Avg- Average-
Trips Out Trips within
of City City
Monthly :
Average-
Mile per trip
Monthly
`Average-
= Net Cost
. per Trip
Monthly
Average=Net
Cost per
Rider
Monthly Average -
Monthly Cost
2001-2002
1,903
1,376
480
48
427
931
973
8.00
$ 17.89
$ 14.06
$
26,943.47
2002-2003
1,611
1,287
290
33
277
833
771
7.51
$ 17.59
$ 14.86
$
22,104.33
2003-2004
2004-2005
2005-2006
2006-20071
1,469
1,075
1,414
1,521
1,121
811
1,130
1 1,211
324
242
270
295
24
19
15
16
219
210
242
205
766
608
734
817 1
704
467
677
705
7.50
7.20
16.10
8.70
$ 18.52
$ 13.26
$ 23.11
$ 22.50
$ 14.13
$ 13.05
$ 18.43
$ 19.57
$
$
$
$
20,656.60
16,758.66
24,878.62
28,766.92
2D07-2008
1,719
1,366
328
25
64
865
854
7.40
$ 21.44
$ 18.97
$
32,608.77
** FY 2007-2008 does not include May 15-31 or June 2008
Exhibit `IV"
Daily User's Summary By Rider ID
Type of Daily User Month
# of
Tris(Meter)
Amount
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. A - Senior November
54
$992.20
$36,635.06
2.70%
December
61
$1,136.20
$34,005.40
3.30%
January
58
$1,084.00
$37,746.39
2.90%
February
43
$768.00
$37,126.15
2.10%
March
59
$1,088.00
$40,679.70
2.70%
April
31
$590.00
$43,645.69
1.40%
Total
306
$5658.40
Type of Daily User Month
# of '
Trips
Amount
(Meter)
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. B - Senior November
40
$872
$36,635.06
2.40%
December
77
$2032.20
$34,005.40
6%
January
64
$1,190.6
$37,746.39
3.20%
Februazy
75
$1,454.6
$37,126.15.
4%
March
39
$711.60
$40,679.70
2%
Aril
36
$580.20
$43,645.69
1.30%
Total
331
$6,841
Type of Daily User Month
# of
Tris
Amount
(Meter)
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. C - Senior November
43
$836.20
$36,635.06
2.28%
December
0
$0
$34,005.40
0.00%
January
36
$441.60
$37,746.39
1.17%
February
42
$578
$37,126.15
1.56%
March
0
$0
$40,679.70
0.00%
April
37
$450.40
$43,645.69
1.03%
Total
158
$2,306.20
Type of Daily User Month
# of
Trips
Amount
(Meter)
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. D - Senior November
38
$1,092.40
$36,635.06
3%
December
40
$1,155.80
$34,005.40
3.40%
January
47
$1,354.60
$37,746.39
-
3.60%
February
0
$0
$37,126.15
0.00%
March
0
$0
$40,679.70
0.00%
April
0
Iso
$43,645.69
0.00%
Total
125
1 $3,602.80
Exhibit "V"
Type of Daily User Month"
- -
# of
Tri d '
Amount
eter
Monthly
Cost to City
% of Monthly'
Total Cost
I.D. No. E - Senior November
0
$0
$36,635.06
0.00%
December
0
$0
$34,005.40
0.00%
January
40
IS610.20
$37,746.39
2%
February
43
$741.60
$37,126.15
2%
March
47
$668.20
$40,679.70
2%
Aril
46
$648.60
$43,645.69
1.49%
Total
176
$2,669
Type of Daily User Month
# of
Trips
Amount
(Meter)
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. F - Senior November
0
$0
$36,635.06
.0.00%
December
0
$0
$34,005.40
0.00%
January
0
$0
$37,746.39
0.00%
February
37
$727.40
$37,126.15
1.96%
March
50
$757.80
$40,679.70
1.86%
April
42
$667.20
$43,645.69
1.53%
Total
129
$2,152.40
Type of Daily User Month
# of
Tris
Amount
eter
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. G - Senior November
0
$0
$36,635.06
0.00%
December
0
$0
$34,005.40
0.00%
January
0
$0
$37,746.39
0.00%
February
44
$499.40
$37,126.15
1.35%
March
48
$555.80
$40,679.70
1.37 " -
A ril
April
44
$437.80
$43,645.69
1.00%
Total
136
$1,493
Type of Daily User Month
# of
Tris
Amount
(Meter)
Monthly
Cost to Citv
% of Monthly
Total Cost
I.D. No. H - Senior November
25
$1088.40
$36,635.06
2.97%
December
37
$1464.40
$34,005.40
4.31%
January
21
$790
$37,746.39
2.09%
February
16
$601.80
$37,126.15
1.62%
March
27
$1048.4
W,679.70
2.58%
April
30
$1164.40
$43,645.69
2.67%
Total
156
$6,157.40
Exhibit "V"
Type of Daily User Month'
of
ri s
Amount '
eter
Monthly
Cost to Ci
% of Monthly
Total Cost
I.D.No. I - Senior November$297.20
FTAS
$438.6
$36,635.06
0.81%
December$246
$353.6
$34 005.40
0.72%
January
80
$302t$455
$37,746.39
0.80%
February
32
$443
$37126.15
1.04%
March
35
$416.80
$40,679.70
1.12%
A ril
1860
$371
$43,645.69
0.65%
Total
143
$2,376.60
Type of Daily User Month
of
ri s
Amount
eter
Monthly
Cost to City
% of Monthly
Total Cost
I.D. No. 7 - Senior November
7
!14
$438.6
$36,635.06
1.20%
December
$353.6
$34,005.40
1.04%
January
14
$353.6
$37,746.39
0.94%
February
18
$443
$37,126.15
1.19%
March "
17
$416.80
$40,679.70
1.02%
April
15
$371
$43,645.69
0.85%
Total
95
$2,376.60
Type of Daily User Month
# of
Tris
Amount
eter
Monthly
Cost to City
% of Monthly
Total Cost
LD. No. K - Senior November
0
$0
$36,635.06
0.00%
December
24
$523.20
$34,005.40
1.54%
Jams
0
$0
$37,746.39
0.00%
February
34
$624.60
$37,126.15
1.68%
March
0
$0
$40,679.70
0.00%
April
39
$689.60
$43,645.69
1.58%
Total
97
$1,837
eXKIBIT „YI„
Diamond Ride Trip Purpose
NOVEMBER 2007 DECEMBER 2007 JANUARY 2008
Shopping _ 22.5% 366
FEBRUARY 2008
y
Shopping 23.7% 436
APRIL 2008
i'
Medical
Medical.
I;
Shopping`
26.1% 462 f- -
y
Shopping 23.7% 436
APRIL 2008
Medical.
t
Shopping
22.3%
453
Exhibit VIII
MEDICAL FACILITIES WITHIN "MEDICAL FACILITIES BOUNDARY"
*List Does Not Include Every Hospital Within the Boundary Limits
Facility Name
Address
city
Casa Colima
2850 N. Gare (255 E. Bonita)
Pomona
Chino Community Hospital
5451 Walnut Avenue
Chino
Covina Valley Medical Buildinq
855 Lark Ellen
West Covina
Dialysis Center
1547 W. Garvey Avenue
West Covina
EI Encante Convalescent Hospital
555 EI Encante
Industry
Kaiser Permanente
1011 Baldwin Park Boulevard
Baldwin Park
Lanterman Development Center
3530 Pomona Blvd.
Pomona
Pomona Valley Hospital Med. Ctr.
1798 N. Garey Avenue
Pomona
Queen of the Valley Hospital
1 1 1 5 S. Sunset Avenue
West Covina
St. Jude's Medical Center
101 E. Valencia Mesa Drive
Fullerton
St. Jude's Heritage Foundation
433 W. Bastanchury Rd.
Fullerton
US Family Care Hospital
5000 San Bernardino Street
Montclair
City of Hope National Medical Center
1500 East Duarte Road
Duarte
Upland Veteran's Clinic
1238 E. Arrow Highway #100
1 Upland
"Diamond Ride Users may use any facilities from the above list, but they are not limited to the
list alone. Users may choose any medical facilities within the "Medical Facilities Boundary."
CKKISir IZ-1
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 17, 2008
CLOSED SESSION: 6:00 p.m. — Room CC -8
Public Comments on Closed Session Agenda
i Government Code Section 54956.9— Initiation of Litigation — One Case
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to
order at 6:38 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
PLEDGE OF ALLEGIANCE:
INVOCATION:
gave the invocation.
ROLL CALL:
Tem Everett and Mayor Tanaka.
C/Herrera led the Pledge of Allegiance.
Monsignor James Loughnane, St. Denis Catholic Church,
Council Members Chang, Herrera, Tye, Mayor Pro
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David
Liu, Public Works Director; Ken Desforges, IS Director; Nancy Fong, Community
Development Director; Greg Gubman, Planning Manager; Ryan McLean, Asst. to City
Manager; Rick Yee, Senior Engineer; Joyce Lee, Sr. Management Analyst; Kimberly
Molina, Associate Engineer; Patrick Gallegos, Management Analyst; Cecilia Arellano,
Public Information Coordinator; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: M/Tanaka announced that Consent Calendar Items 6.5(I)
and 6.8(c) were being pulled and would be presented to Council at a future date.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tanaka and C/Tye presented Certificates of Recognition to members and
coaches of the Diamond Ranch High School Panthers Varsity Baseball Team
in recognition of their participation in the CIF Playoffs.
NEW BUSINESS OF THE MONTH:
1.2 M/Tanaka presented a City Plaque to Eric and Sarita Schubel, owners of
Panini Grill/Mix It Up Ice Cream, 2040 S. Brea Canyon Road as New
Business of the Month for June 2008.
JUNE 17, 2008 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
PWD/Liu introduced Christian Malpica Perez, Associate Engineer who will oversee
operation of the Traffic Management Center and provide support for other traffic
management duties.
3. PUBLIC COMMENTS:
Robert Deerfield stated that he had been visited by the Inland Valley Humane
Society to collect a pet tax. He further stated that neither he nor his neighbors had
been notified prior to their visit that there was a pet tax. He suggested that the City
do more to publicize such an event.
Sid Mousavi who previously served the City as its engineer recently moved his
residence and business to D.B. and complimented staff for improving the quality of
life for residents.
Fly Girl, Diamond Bar Library, spoke about the Library's Summer Reading and
Movie Program.
Aziz Amid, President, Regional Chamber of Commerce, Nef Cortez, Past President,
and Maggie Yen, member of the Chamber, thanked Council for approving the
contract between the Chamber and City for FY 2007-2008 and thanked
CM/DeStefano for formulating a model contract for the Chamber. They asked
Council for unanimous approval of the FY 2008-2009 contract and encouraged the
Council to continue to explore new ideas for improving the City's economy.
Al Rumpilla, felt that the program under Consent Calendar Item 6.4 (a) Home
Improvement Program (HIP) should be better advertized to residents because it is a
great program for low income homeowners who qualify. He further stated that Art
who heads up the program should be commended for his efforts in providing good
customer service.
Debbie Obregon, 21217 Washington St., Sp. 55 spoke regarding Consent Calendar
Item 6.7(e) Dial -a -Cab program. She presented Council with a written proposal
explaining why riders should be given 50 rides per month instead of the 30 currently
offered.
4. RESPONSE TO PUBLIC COMMENTS:
ACM/Doyle responded to Mr. Deerfield's comments regarding the Inland Valley
Humane Society by stating that every two years the Inland Valley Humane Society
conducts its citywide canvassing which is intended to generate dog or animal
licensing fees established through an Ordinance passed by the City Council.
Information regarding this program is provided through a variety of mechanisms
including the City News that is delivered to every D.B. home on a monthly basis; the
JUNE 17, 2008 PAGE 3 CITY COUNCIL
City's Website, DBTV 3 and others. Staff will endeavor to provide better
communication to the residents regarding this program in the future.
CM/DeStefano responding to Mr. Rumpilla stated thatthe City's Home Improvement
Program has limited funding from the Federal Government. Although the program is
not heavily advertized, when it is, it generates a lot of interest resulting in a long
waiting list. If anyone has questions regarding eligibility, information is available on
the City's Website or homeowners can contact City Hall at 839-7030.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — June 24, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Teen Night— Concert & Movie at Dusk (Thorn bird/Tra nsformers) — June 25,
2008 — 6:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. —
Sponsored by DB 4 -Youth in Action.
5.3 Parks and Recreation Commission Meeting — June 26, 2008 — 7:00 p.m.,
AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.4 City Council Meeting — July 1, 2008 — 6:30 p.m., AQMD/Government Center
Auditorium, 21865 Copley Dr.
5.5 4th of July Celebration (Concert and Fireworks) — July 4, 2008 — 5:00 p.m. to
9:30 p.m., Diamond Bar High School, 21400 Pathfinder Rd. — Performance
by the Ravelers and Fireworks beginning at 9:00 p.m.
6. CONSENT CALENDAR: C/Chang moved, C/Herrera seconded, to approve the
Consent Calendar with the exception of Items 6.5(a) and 6.8(c). Motion carried by
the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of June 3, 2008 — Approved as Submitted.
6.1.2 Regular Meeting of June 3, 2008 — Approved as Submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES:
6.2.1 Housing Element Workshop of May 13, 2008.
6.2.2 Regular Meeting of May 13, 2008,
6.3 RATIFIED CHECK REGISTER — dated May 29, 2008 through June 11, 2008
totaling $1,359,763.85.
JUNE 17, 2008 PAGE 4 CITY COUNCIL
6.4 COMMUNITY DEVELOPMENT DEPARTMENT REQUESTS:
(a) APPROVED PROFESSIONAL SERVICES AGREEMENT WITH LDM
ASSOCIATES, INC. FOR PROVIDING HOME IMPROVEMENT
PROGRAM (HIP) ADMINISTRATION SERVICES FOR THREE (3)
YEARS ENDING JUNE 2011; AND, APPROVED FY 2008-09.HOME
IMPROVEMENT PROGRAM ADMINISTRATIVE SUPPORT
SERVICES IN THE AMOUNT OF $30,000.
(b) APPROVED CONTRACT WITH DAPEER, ROSENBLIT & LITVAK,
LLP FOR PROVIDING CITY PROSECUTOR SERVICES IN AN
AMOUNT NOT -TO -EXCEED $40,000 FOR FY 2008-09.
(c) APPROVED PROFESSIONAL SERVICES AGREEMENT WITH LDM
ASSOCIATES, INC., FOR PROVIDING AS -NEEDED PLANNING
SERVICES FOR A TOTAL OF THREE (3) YEARS.
(d) APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL
CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE
AMOUNT OF $62,400 FOR FY 2008-09.
(e) AUTHORIZED CITY MANAGER TO CONTRACT WITH REGIONAL
CHAMBER OF COMMERCE OF THE SAN GABRIEL VALLEY FOR
BUSINESS DEVELOPMENTAND RETENTION SERVICES IN THE
AMOUNT OF $12,000 FOR FY 2008-09.
6.5 COMMUNITY SERVICES DEPARTMENT REQUESTS:
(a) AWARDED CONTRACT TO TAMANG ELECTRIC, INC. FOR
CONSTRUCTION OF AN EMERGENCY GENERATOR AT THE
DIAMOND BAR CENTER IN THE AMOUNT OF $157,861, PLUS A
CONTINGENCY OF $7,893 (5%) FOR A TOTAL AUTHORIZATION
OF $165,754; AND, APPROPRATED $57,146 FROM THE PARK
DEVELOPMENT FUND TO FULLY FUND THIS PROJECT.
(b) AWARDED CONTRACT TO REEDCORP ENGINEERING IN THE
AMOUNT OF $7,300 FOR CONSTRUCTION SUPPORT SERVICES
TO BE PROVIDED DURING CONSTRUCTION OF THE
EMERGENCY GENERATOR AT THE DIAMOND BAR CENTER,
PLUS RATIFIED THE CITY MANAGER'S AWARD OF CONTRACT
TO REEDCORP ENGINEERING TO DEVELOP CONSTRUCTION
DOCUMENTS FOR THIS PROJECT IN THE AMOUNT OF $23,800
FOR A TOTAL AUTHORIZATION OF $31,100.
JUNE 17, 2008 PAGE 5 CITY COUNCIL
(c) AWARDED CONTRACT TO TWO HORSE CONSTRUCTION FOR
CONSTRUCTION OF V -DITCH AND LANDSCAPING
IMPROVEMENTS ON GOLD RUSH DRIVE EAST OF DIAMOND
BAR BOULEVARD IN THE AMOUNT OF $62,500; PLUS, A
CONTINGENCY OF $6,250 (10%) FOR ATOTAL AUTHORIZATION
OF $68,750.
(d) AWARDED CONTRACT TO EMAD NABIH FOR CONSTRUCTION
OF TRAIL CONNECTIONS AT STEEP CANYON AND AT THE
DIAMOND BAR CENTER IN THE AMOUNT OF $150,138.05; PLUS
A CONTINGENCY OF $15,014 (10%) FOR A TOTAL
AUTHORIZATION OF $165,152.05.
(e) APPROVED AMENDMENT NO. 1 TO AGREEMENT WITH GROUP
DELTA CONSULTANTS FOR CONSTRUCTION INSPECTION
SERVICES FOR TWO (2) PROJECTS: 1) CONSTRUCTION OF V -
DITCH AND LANDSCAPE IMPROVEMENTS AT STORM DAMAGED
SLOPE ON GOLD RUSH EAST OF DIAMOND BAR BLVD.; 2)
CONSTRUCTION OF TRAIL ACCESS POINTS AT STEEP
CANYON/CLEAR CREEK CANYON AND DIAMOND BAR
CENTER/SUMMITRIDGE PARK — FOR A TOTAL AMOUNT NOT -
TO -EXCEED $48,740.
(1] AWARDED CONTRACT TO INTERNATIONAL PAVEMENT
SOLUTIONS, INC. FOR CONSTRUCTION OF STORAGE
CONTAINER AND PAD AT PANTERA PARK NEAR BASKETBALL
COURTS IN THE AMOUNT OF $58,214.58; PLUS, A
CONTINGENCY OF $5,821 (10%) FOR A TOTAL AUTHORIZATION
OF $64,035.58.
(g) APPROVED CONTRACT AMENDMENT NO. 1 TO THE CONTRACT
WITH RJM DESIGN GROUP FOR DESIGN OF PANTERA PARK
STORAGE PAD TO REVISE CONTRACT IN AN AMOUNT NOT -TO -
EXCEED $53,253; PLUS, ADDED CONSTRUCTION SERVICES TO
SCOPE OF WORK AND TO EXTEND CONTRACT TERM
THROUGH DECEMBER 31, 2008.
(h) AWARDED CONTRACT TO CALIFORNIA SURFACING FOR
TENNIS AND BASKETBALL COURT RESURFACING AT
HERITAGE, MAPLE HILL, PANTERA AND RONALD REAGAN
PARKS IN THE AMOUNT OF $64,000; PLUS, A CONTINGENCY OF
$6,400 (10%) FOR A TOTAL AUTHORIZATION OF $70,400.
(i) AUTHORIZED EXPENDITURE TO MCE CORP. IN THE AMOUNT
OF $31,050 PLUS A 10% CONTINGENCY IN THE AMOUNT OF
$3,105 FOR A TOTAL AUTHORIZATION OF $34,155 FOR SLURRY
JUNE 17, 2008 PAGE 6 CITY COUNCIL
SEAL AND RESTRIPING OF THE DIAMOND BAR CENTER
PARKING LOTS AND ACCESS ROADS.
(j) AWARDED CONTRACT TO MATLOCK ASSOCIATES FOR
CONSULTING SERVICES TO COMPLETE THE UPDATE OF THE
1998 PARKS MASTER PLAN IN THE AMOUNT OF $146,900 AND
AUTHORIZED A CONTINGENCY AMOUNT OF $10,000 FOR
REIMBURSABLES FOR A TOTAL AUTHORIZATION OF $156,900;
PLUS, APPROPRIATED $44,900 FROM THE PARKS
DEVELOPMENT FUND TO FULLY FUND THE CONTRACT.
(k) APPROVED AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND VENDOR
SERVICES FOR SENIOR AND ADULT EXCURSIONS PROVIDED
BY INLAND EMPIRE STAGES LTD., IN AN AMOUNT NOT -TO -
EXCEED $70,000 FOR FY 2008-09.
6.6 PUBLIC WORKS DEPARTMENT REQUESTS:
(a) APPROVED CONTRACT AMENDMENT WITH REPUBLIC
ELECTRIC FOR TRAFFIC SIGNAL MAINTENANCE SERVICES FOR
FISCAL YEARS 2008-09 AND 2009-10.
(b) APPROVED WASTE MANAGEMENT'S REVISED MONTHLY
SERVICES RATES.
(c) APPROVED PLANS AND SPECIFICATIONS, AND AWARDED
CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL
MODIFICATIONS AT BREA CANYON RD. /PATHFINDER RD.,
BREA CANYON RD. /DIAMOND BAR BLVD.; AND, GOLDEN
SPRINGS DR. /LEMON AVE. IN THE AMOUNT OF $170,400 TO
POUK & STEINLE, INC.; AND, AUTHORIZED A CONTINGENCY
AMOUNT OF $17,040 FOR CONTRACT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $187,440.
(d) APPROVED A CONTRACT AMENDMENT WITH ADVANTEC
CONSULTING ENGINEERS, INC. FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE TRAFFIC
SIGNAL MODIFICATION PROJECTAT DIAMOND BAR BLVD. AND
BREA CANYON RD.; GOLDEN SPRINGS DR. AND LEMON AVE.;
AND, BREA CANYON RD. AND PATHFINDER RD., IN THE
AMOUNT OF $16,000 PLUS A CONTINGENCY AMOUNT OF $2,000
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $18,000.
(e) APPROVED PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR THE 2007-08 COMMUNITY
DEVELOPMENT BLOCK GRANT. CURB RAMP INSTALLATION
JUNE 17, 2008 PAGE 7 CITY COUNCIL
PROJECT TO CJ CONCRETE CONSTRUCTION, INC. IN THE
AMOUNT OF $39,062.50 AND AUTHORIZED A CONTINGENCY
AMOUNT OF $4,000 FOR PROJECT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $43,062.50.
(fl AWARDED PROFESSIONAL SERVICES CONTRACT TO HARDY &
HARPER, INC. FOR FIVE (5) YEARS — FY 2008-09 THROUGH FY
2012-2013 — FOR ON-CALL STREET MAINTENANCE SERVICES
SPECIFIC TO ROAD PAVEMENT, SIDEWALK CURB & GUTTER
AND STRIPING MAINTENANCE.
(g) APPROVED EXTENSION OF CONTRACT AGREEMENT WITH
DIVERSIFIED TRANSPORTATION, LLC FOR FY 2008-09 DIAMOND
RIDE (DIAL -A -CAB) SERVICES.
(h) REALLOCATED PROP. 1 B FUNDS IN THE AMOUNT OF $350,000
TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY
2007-08; APPROVED PLANS AND SPECIFICATIONS; DECLARED
THE BID SUBMITTED BY DOUG MARTIN CONTRACTING CO.
NON-RESPONSIVE AND AWARDED THE CONSTRUCTION
CONTRACT FOR RESIDENTIAL AREA 4 AND ARTERIAL ZONE 2
ROAD MAINTENANCE PROJECT TO AMERICAN ASPHALT
SOUTH, INC. IN THE AMOUNT OF $1,712,430.50; AND,
AUTHORIZED A CONTINGENCY AMOUNT OF $102,745.83 FOR
CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$1,815,176.33.
(i) AMENDED DESIGN SERVICES CONTRACT WITH NORRIS-REPKE
FOR RESIDENTIAL AREA 4 AND ARTERIAL ZONE 2 ROAD
MAINTENANCE PROJECT IN THE AMOUNT OF $11,390.
6.7 IS DEPARTMENT REQUESTS:
(a) APPROVED ONE YEAR CONTRACT WITH COMDYN GROUP, INC.
(COMDYN) FOR PURCHASE OF SECURITY RELATED
PROFESSIONAL/TECHNICAL SERVICES AND GIS RELATED
PROFESSIONAL/TECHNICAL SERVICES, FOR A TOTAL
CONTRACT COST NOT -TO -EXCEED $75,000 FOR FY 2008/09
AND AUTHORIZED THE CITY MANAGER TO SIGN THE
CONTRACT.
(b) APPROVED CONTRACT WITH SIMPLEXIGRINNELL, INC.
(SIM PLEX/GRINNELL) FOR REDESIGN OF EXISTING WET
SPRINKLER SYSTEM TO INCORPORATE A DRY GAS FIRE
SUPPRESSION COMPONENT IN THE CITY'S DATACENTER FOR
A TOTAL CONTRACT COST NOT -TO -EXCEED $55,000, AND A
JUNE 17, 2008 PAGE 8 CITY COUNCIL
CONTINGENCY AMOUNT OF $3,500 FOR A TOTAL
AUTHORIZATION OF $58,500; AND, AUTHORIZED THE CITY
MANAGER TO SIGN THE CONTRACT.
6.8 CITY MANAGER REQUESTS:
(a) APPROVAL OF AN AMENDMENT TO THE LICENSE AGREEMENT
WITH OMNIPOINT COMMUNICATION, INC., A DELAWARE
CORPORATION, A SUBSIDIARY OF T -MOBILE USA, INC., TO
CONSTRUCT A WIRELESS COMMUNICATION SITE AT
SUMMITRIDGE PARK.
(b) APPROVED REINSTATEMENT OF ONE (1) SWORN LAW
ENFORCEMENT POSITION IN THE FY 2008-09 BUDGET, AND
APPROPRIATED $148,000 FROM GENERAL FUND RESERVES.
(c) INCREASED THE CITY'S FY 2007-08 TRANSIT PASS SUBSIDY
FARE REVENUE AND TRANSIT PASS SUBSIDY FARE
EXPENDITURES BY $65,000.
(d) INCREASED THE CITY'S FY 2007-08 DIAMOND RIDE DIAL -A -CAB
BUDGET BY $700,000 FOR A TOTAL APPROPRIATION OF
$420,000 FROM PROP A TRANSIT FUNDS.
ITEMS REMOVED FROM CONSENT CALENDAR:
6.5(I) ACCEPTANCE OF WORK PERFORMED BY FS CONSTRUCTION
FOR CONSTRUCTION OF BATTING CAGES AT PETERSON AND
PANTERA PARKS; DIRECT THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION AND RELEASE THE RETENTION THIRTY-FIVE DAYS
AFTER THE RECORDATION DATE. Continued to July 1, 2008.
6.8(e) APPROVE AN AMENDMENT TO THE AGREEMENT OF
PURCHASE AND SALE BETWEEN THE CITY AND HORIZON PACIFIC,
INC., A CALIFORNIA CORPORATION FOR THE SURPLUS PROPERTY AT
1325 SUMMITRIDGE DRIVE, REDUCING THE SALE PRICE FROM $1.255
MILLION TO $933,750 TO REFLECT LIMITATIONS IN DEVELOPABLE
ACREAGE. Continued to July 1, 2008.
PUBLIC HEARINGS:
7.1 PUBLIC HEARINGS FOR LIGHTING AND LANDSCAPE DISTRICTS NOS.
38, 39 AND 41 (Continued to July 1, 2008)
JUNE 17, 2008 PAGE 9 CITY COUNCIL
8. COUNCIL CONSIDERATION:
8.1 REPORT ON THE DIAMOND RIDE (DIAL -A -CAB) PROGRAM:
PWD/Liu explained how the program currently functions and that it has
proved to be a much-needed and appreciated alternative mode of
transportation. However, many factors have rendered the program very
costly. For example, gasoline has risen to approximately $4.53 per gallon
compared to November 2001 when the price per gallon was $1.42. To
continue viability of the program staff examined the current state of the
program and offered the following analysis: In addition to the geographic
boundaries there are 13 designated medical facilities. To date the City has a
total of 1,342 registered Diamond Ride Users with an average monthly
ridership of 1,863 and average monthly contract expense of $35,467.48.
Demand for service continues to increase and has steadily increased on a
monthly basis since January 2008. Staff compared Fiscal Years 2001-2002
to the current Fiscal Year 2007-2008 and found that the current fiscal year
experienced the highest monthly cost. Staff expects that monthly costs and
usage will increase due to the low cost of using the service and the continued
increase in fuel costs. Assuming that the net monthly cost continues to
average approximately $40,000 it is estimated that for Fiscal Year 2008-09
the expenditure will reach about $500,000. Recently, the City Council
approved a budget amount of $400,000 for the program which resulted in a
25% expenditure increase. Currently, staff is reviewing options that include a
voucher program, increased funding for the program, enforcement of
established service guidelines, volunteer driving programs, increasing the
fare, restricting the fist to the 13 designated medical facilities and eliminate on
a case-by-case basis for facilities not currently listed and review and modify
geographic boundaries. Staff continues to review the program and seeks
direction from the City Council.
Jerry Hamilton asked for help for residents who cannot afford to get to and
from their medical facilities. In addition, the Diamond Bar Center has no bus
service and the only way for some seniors and the disabled to get to the
facility is by Dial -a -Cab. The Council should consider the needs of its
residents first.
Mike Graves, a 38 -year resident, said he lost his sight about five years ago
and needs the program. He asked if City of Hope was on the approved list.
He would like to have the City increase the number of allowable trips to 50.
C/Tye asked how many times per month Mr. Graves used the service and he
said about 20 round trips or 40 trips total.
Donna Rumpilla, resident, said the program offers a good service to
JUNE 17, 2008 PAGE 10 CITY COUNCIL
residents and asked Council to consider more medical access for residents.
She also asked that the City publicize the program via medical
centers and doctors and asked that the program not be eliminated or
reduced.
Linda Graves said she still has to work in order to get benefits for her
husband Mike, and she would be unable to continue working if she had to
take time off to transport her husband to his many doctor appointments. She
works for a doctor and he did not tell her about the program, she found
out about it on her own. The program needs to be publicized.
Al Rumpilla said he was disappointed with staffs report. He wanted the City
Council to be aware of where the money is coming from because D.B. could
make it the best program in the nation. If riders are using the program to
reach medical facilities the cost for the rider should be kept at $1.50 or
waived. Prop A money is tax money that residents have paid. If the City can
sell Prop A funds .at 50 cents on the dollar the money is being wasted
because every penny should be spent on this program and users should not
have to be approved time and time again. The City should count each round
trip as one trip. If this City needs more money for the program it should ask
for more Prop A funds because it is not coming out of the General Fund. He
urged the Council to form a citizens' committee so that problems can be
addressed.
C/Herrera asked staff how and where the City gets Prop A funds for this
program.
PWD/Liu responded that Prop A funds are based on population. Each year
the City gets $800,000 to $900,000 in Prop A funds.
CM/DeStefano stated that the funds are used for a variety of transit programs
including the Dial -A -Cab and the Transit Pass program.
C/Herrera asked if it was correct that the City could not increase its allocation
without increasing its population.
CM/DeStefano responded affirmatively.
C/Herrera agreed that this was a very popular program and the City was
pleased to offer the program to its residents. The City's population is aging
evidenced by the declining enrollment in the school districts. Therefore, it
behooves the City to take care of its aging population. She stated that she
supports that effort and that the program is of benefit to the City's population
and that it appears the need outweighs other types of transportation uses. In
reviewing the approved list of medical facilities there are several in the same
city. She recommended that Brea Community Hospital be eliminated from
the list since itis now closed and not name specific facilities within the cities
just the city. Also, Upland and San Dimas should be added to the list of the
JUNE 17, 2008 PAGE 11 CITY COUNCIL
cities because these are places residents visit for their medical needs. From
time to time and under special circumstances patients are referred to other
medical facilities beyond the City's boundary and such destinations should be
approved under special circumstances because it is not the choice of the
resident but rather his or her physician. Because this program is based
more on need than on enhancements she recommended modifications be
made to the program including deleting trips to the airport and deleting trips
to malls outside of D.B. She thought 30 round -trips were allowed and felt
that 30 one-way trips was an unreasonable expectation.
C/Tye agreed with C/Herrera that as residents age this program is as
important as anything the City does for the elderly and disabled. He believed
City of Hope should be added as well as other facilities since this is not a
budget issue. If there is a request for a resident to go to Loma Linda, for
example, it should be allowed. If a resident is referred to City of Hope, for
example and it requires a faxed authorization from the patient's primary
physician why does the City continue to burden the doctor and staff with such
requests if the referral results in a longer treatment period. He wondered
why the City was providing transportation to the airport and Amtrak without
charging full fare from the City limits to the final destination. In his opinion,
the fact that fuel prices have risen so dramatically is further reason that the
City must maintain this program.
MPT/Everett did not question the need for the program. His big concern was
how the City would allocate the costs and continue to service all of the needy
folks. Classifying them as suggested by C/Tye is an interesting thought.
Also, folks should be classified with respect to ability to pay and not pay.
There are organizations to assist with supplemental funding. Not many cities
have this type of a program because it is difficult and costly to administer. He
said he liked the voucher program approach because in reviewing the report
some folks have significant numbers every other month rather than every
month. He recommended "reasonable flex" in the program and felt the
Council should consider a fuel surcharge to be absorbed in the program. It is
not "free" money — it is taxpayer money and he felt a keen responsibility for
taxpayer money just as he did for General Fund monies. He supports the
need but was reluctant to remove Amtrak and the airport and wants to see
and hear more.
C/Chang felt it was a great program for the City and that to his knowledge, no
Council Member intended to eliminate the program. This discussion involves
cost. Regardless of where the money comes from it is taxpayer money and
must be used wisely, intelligently and effectively. For now the program is
running smoothly and average one-way trips are running about $25. The
program offers 30 -trips amounting to about $750 per month. Only about 13 of
the riders require more trips so if only a few people are asking for special
consideration it would not require an overhaul of the entire program. As gas
prices and usage increases, the program cost will soon reach a half million
dollars. He would rather leave the program as it exists and review on a case
JUNE 17, 2008 PAGE 12 CITY COUNCIL
by case basis the need for individuals to go to distant facilities.
M/Tanaka suggested that staff review the program on an annual basis. He
felt the current boundaries were generous and allowed residents to get to
and from different locations. The $800,000 budget covers several programs
and residents should not expect the City to provide this program but rather
accept the program as a benefit. In fine-tuning the program the City needs to
make sure that it is available to all who qualify on a fair and equal basis. He
asked Council Members to provide their comments to staff for future
consideration.
C/Chang suggested that staff use the same principle as the City uses to
administer the home improvement program on a case-by-case basis.
C/Tye said that if the Council decided to include Amtrak and airport service it
should be based on transporting folks to the border of D.B. and from the
border on the flag goes up and residents pay the going rate. This program
was designed to accommodate folks who are on a fixed-income and if the
City does not come up with a program that accommodates those individuals
the City does not get to use Prop A funds for this program. The City should
not seek more users and the cost should not be increased — especially for
those who are using the program for medical purposes. Prop A funds were
implemented in 1980 when the voters agreed to a'/z cent sales tax increase.
If the City provides someone a ride to Target for example, they are
essentially giving back and that is what these funds were intended for and it
behooves the City to continue to protect folks who are most impacted by fuel
increases and skyrocketing costs. He would not want to limit the program to
a certain number of dollars within a month and the fact that only 13 users are
exceeding the number of trips is very encouraging. If the City agrees that
Mike Graves should have 50 round trips so be it. Abuses should be
eliminated and the program should be reserved for its intended use and folks
should plan their trips carefully to include necessities.
C/Herrera reiterated her suggestions explaining that in her opinion, trips to
the airport were amenities whereas medical trips were necessities. She also
suggested the program limit taking folks to shopping malls outside of D.B.
because it would curtail expenses and enhance shopping within D.B. She
would like staff to tell the City Council how much would be saved if the City
eliminated those two items.
MPT/Everett agreed with C/Herrera and asked staff to provide a guideline for
providing for airport and Amtrak service in accordance with C/Tye's
suggestion that the user pay the difference from the City's boundary to those
destinations for what he believed was a fair option to continue providing the
service. He would also like to see volunteer driving programs except for the
legal issues. He further proposed that the City proceed with the current
program at least until July and propose something to address case-by-case
considerations, and prioritize according to medical, shopping and "other" with
JUNE 17, 2008 PAGE 13 CITY COUNCIL
boundaries. He was hopeful there were financial aid options and other
options such as service organizations that could assist and supplement the
program.
C/Tye asked CM/DeStefano to address Mr. Rumpilla with respect to
customer service, what is meant by a "vouches' program and a "volunteer"
driving program.
CM/DeStefano stated that City staff is responsible for administering the
contract with the service provider and when complaints occur they are
received by the Public Works staff. Public Works staff responds immediately
to complaints and in addition, meets on a regular basis with the taxi
companies to further discuss the issues.
MA/Gallegos explained that the voucher/coupon program distributes 30
coupons to each Diamond Ride participant at the beginning of each month.
Coupons are non -transferable and expire at the end of each month. The
program makes certain that no individual will exceed the maximum allowed
trips. The volunteer driving program is a community -driven non-profit based
driving program and used to supplement the Dial -A -Cab program. Problems
associated with the volunteer program include finding drivers, funding and
insurance.
CM/DeStefano stated that staff would present further information to the
Council as directed at the July 15 meeting.
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye welcomed the newest D.B. staff member. Last weekend was busy with the
Relay for Life, Vantage Point Homeowners neighborhood barbecue, and the D.B.
Chinese-American Association annual fundraising gala. On June 12th he, C/Herrera
and MPT/Everett attended the LA Division of League of Cities meeting and last night
he and CM/DeStefano attended the International Rotary Club Convention. He
congratulated all D.B.H.S. and D.R.H.S. Seniors celebrating graduations this month.
He encouraged everyone to take advantage of the Health Faire sponsored by
Assemblyman Bob Huff on Saturday, June 28 from 11:00 a.m. to 3:00 p.m. at the
Westfield Mall in West Covina. For more information contact Lea Hernandez at 909-
860-5560.
C/Herrera said she appreciated tonight's thorough discussion about the Dial -A -Ride
program. She felt it was about balancing needs and funding with prudent decisions.
She reminded the public that Thursday, June 26 will be the opening of the City's
newest restaurant — Chile's -around lunchtime and hoped residents would support
the business.
C/Chang echoed C/Herrera's sentiments inviting everyone to participate and support
the City's newest restaurant in the Target Center. During May, 177 graffiti sites
were mitigated ata cost of $5,310. He reported that during May the Neighborhood
JUNE 17, 2008 PAGE 14 CITY COUNCIL
Improvement Committee and enforcement officers cited 954 houses,
Which included illegal display of temporary banners, balloons, businesses signs,
illegal signs on the City right-of-way, poor landscaping and lack of maintenance as
well as, holiday lights, trash can debris, parking vehicles on unpaved surfaces and
encroachment on the public right-of-way, etc. There will be a concert at 6:30 p.m.
and a movie at dusk at Sycamore Canyon Park on June 25. He invited everyone to
attend the July 4 celebration at D.B.H.S.
MPT/Everett reported that he and other Council Members and staff attended the 49th
annual California Contract Cities Conference on "Taking the Greener Path." He
represented the City at the League of California Cities Mayors and Council
Executive Forum and Advance Leadership Workshop where he was privileged to
meet Judge Dave Rosenberg, a legend in city government. He acknowledged
those who graduated from High School. He and M/Tanaka attended the monthly
Chamber Government Affairs Committee meeting. Friday he attended a youth
summit meeting hosted by the San Gabriel Council of Governments and sponsored
by Sheriff Lee Baca and Attorney Constance Rice.
M/Tanaka attended the Three Valleys Water District Meeting Breakfast; the Vantage
Homeowners Association's goodbye to Brookfield Homes barbecue; the American
Cancer Society D.B. Relay For Life and thanked all who hosted and participated.
He attended the Father's Day luncheon with the D.B. Seniors; the Lorbeer Middle
School Academic Awards night; the WCCA meeting; Regional Chamber meeting;
and, the D.B. Girls Softball League Allstate Invitational Tournament last weekend.
He also attended the annual performance of Polynesian Dancing and Marshall Arts
Demonstration at the Hula Studio; and both he and C/Chang attended the LA
County Fair D.B. Day at the Fair Committee meeting this morning. He wished his
wife Wanda a Happy Anniversary as well as a Happy Anniversary to C/Tye and his
wife Patty.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular
City Council meeting at 9:15 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2008.
JACK TANAKA, MAYOR
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Medical Facilities
Boundary
Medical Facilities
1) Casa Colina
2) Chino Community Hospital
3) Covina Valley Medical Building
4) Dialysis Center
5) EI Encanto Conv. Hospital
6) Kaiser Permanente
7) Lanterman Developmental Center
8) Pomona Valley Hospital Medical Center
9) Queen of the Valley Hospital
10) St. Jude's Medical Center
11) St. Jude's Heritage Foundation
12) US Family Care Hospital
13) City of Hope National Med. Ctr.
14) Upland Veteran's Clinic
0 Medical Facilities Boundary
(20 air -mile radius from City of
Diamond Bar City Hall)
Service Area
Boundary
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21825 Copley Drive
Diamond Bar, CA 91765
909.839.7045
RECOMMENDATION #1
• Replace the existing service area boundary
with a medical facilities boundary consisting
of a 20 -mile radius from City Hall.
Medical Facilities
Boundary
Medical Facilities
1) Case Colina
2) Chino Community Hospital
3) Covina Valley Medical Building
4) Diatysis Center
5) EI Encanto Cony. Hospital
B) Kaiser Permanente
7) Lanterman Developmental Center
B) Pomona Valley Hospital Medical Center
g) Gueen of the Valley Hospital
10) St. Jude's Medical Center
11) St. Jude's Heritage Foundation
12) US Family Care Hospital
13) City of Hope National Med. Ctr.
14) Upland Veteran's Clinic
0/'�� Medical Facilities Boundary
f Jj (20 air -mile radius from City of
Diamond Bar City Hall)
Service Area
Boundary
rw� aiy-rr.rr.... Rrr
How do we increase the number and types of
medical facilities available to Diamond Ride
users and remain fiscally sound?
RECOMMENDATION #2
• Participants pay the meter fare once they exit
City limits when traveling to non-medical
facilities.
RECOMMENDATION #3
• Eliminate trips to shopping centers outside of Diamond
Bar.
RECOMMENDATION #4
• Eliminate trips to the Ontario Airport and Fullerton
Amtrak Station.
RECOMMENDATION #5
• Eliminate special trip request authorizations.
RECOMMENDATION #6
• Maintain the 30 trips per month per
cardholder.
99% of all Diamond Ride trips are below
thirty (30).
RECOMMENDATION #7
Maintain the same fares for Diamond Ride
users:
Trips within Diamond Bar $0.50 each way.
Trips to medical facilities $1.50 each way.
RECOMMENDATION #8
• Review the Diamond Ride Program
within 12 months.
- City staff will evaluate the Diamond
Ride Program to ascertain the impact
of the improvements/deficiencies
have had on the Program.
rvleering Lace: Duty Y, -/uuo
Agenda No. 3.2.
CITY COUNCIL ` �`'' AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: ADOPTION OF AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR
PURSUANT TO GOVERNMENT CODE SECTION 65858 PROHIBITING
CERTAIN GROUP RESIDENTIAL USES INCONSISTENT WITH
RESIDENTIAL ZONES AND PROVIDING REASONABLE ACCOMMODATION
PROVISIONS FOR THE DISABLED AND DECLARING THE URGENCY
THEREOF
RECOMMENDATION:
1. Adopt the attached ordinance pursuant to Government Code Section 65858.
2. Direct staff to study and propose new development standards and locational criteria for
group residential uses and residential care facilities in order to ensure proper and
appropriate regulation of the use and occupancy of residential properties throughout the
city in order to preserve the residential character of the neighborhoods.
3. Prepare and issue a written status report within 35 days of the adoption of the interim
ordinance and notice a public hearing to occur within 45 days that will consider
extending the ordinance an additional 10 months, 15 days.
BACKGROUND/ANALYSIS:
The City Council has received reports from concerned residents regarding the establishment
of group residential uses in residential zoning districts in the City. In light of a proliferation of
such uses in other Southern California communities and the recent activity in the City, City
staff has undertaken a study of these and similar uses and is considering recommending that
the City's Development Code be revised to reflect the latest legal developments and the
needs of the City. Due to the complexity of this matter, a thoughtful revision of the
Development Code will take time to develop, in part because many of the uses of concern to
staff and residents are protected by various state and federal laws, including fair housing
laws.
To prevent the establishment of uses that may harm the character of Diamond Bar's
residential neighborhoods in the interim, the attached urgency ordinance will place a 45 -day
moratorium on certain new group residential uses that are transitory in nature in designated
residentially zoned areas of the City. In addition, the urgency ordinance defines parolee -
probationer homes as prohibited uses. As required by fair housing law, uses serving the
disabled would have the opportunity to request a "reasonable accommodation" if required to
serve the needs of the disabled. Nothing in this Ordinance alters the Diamond Bar Municipal
Code provisions regarding child day care facilities or adult day care facilities as those terms
are defined in the Diamond Bar Municipal Code.
The adoption of the interim urgency ordinance will provide an opportunity for the City and the
community to submit evidence of the impacts and potential impacts created by various group
residential uses in the City's residential areas and to develop a regular ordinance tailored to
address these impacts and comply with fair housing laws and other applicable laws.
Government Code Section 65858 requires that the legislative body issue a written report at
least (10) ten days prior to the expiration of the Interim Ordinance that describes the
measures taken to alleviate the conditions which led to the adoption of the ordinance, and
permits the Interim Ordinance to be extended for 10 months, 15 days, and thereafter for
another year. The recommendation above includes direction to staff to return to Council with
the "ten day" report at a future meeting.
PREPARED BY: REVIEWED BY:
Nancy Fong, AICP
Community Development Director
Attachments:
1. Ordinance No. _ (2008)
2
Dave Doyle
Assistant City Manager
ORDINANCE NO. OX (2008)
AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT
TO GOVERNMENT CODE SECTION 65858 PROHIBITING CERTAIN
GROUP RESIDENTIAL USES INCONSISTENT WITH RESIDENTIAL
ZONES AND PROVIDING REASONABLE ACCOMMODATION
PROVISIONS FOR THE DISABLED AND DECLARING THE URGENCY
THEREOF.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Purpose and findings. The land use impacts associated with different
types of group residential uses in residential zones and the City's authority to address
those impacts have not been addressed in light of recent legal developments. The
secondary impacts of these facilities, particularly pertaining to noise, traffic, parking and
law enforcement can more adequately be addressed following review and updating of the
City's current regulations.
The City is currently studying new development standards and locational criteria for
group residential uses and residential care facilities in order to ensure proper and
appropriate regulation of the use and occupancy of single-family properties throughout the
city in order to preserve the residential character of the neighborhoods. It is likely that
zoning standards for these uses will change as a result of this update. Due to the time
required to prepare and adopt these new regulations and update the zoning ordinance, this
Ordinance is intended to place an interim prohibition on the establishment of new facilities
and uses in residential zoning districts as of the date of adoption hereof until new
permanent regulations are prepared and adopted by the City Council.
Notwithstanding the above, in accordance with Federal and State fair housing laws,
this ordinance also provides for reasonable accommodations in the City's zoning and land
use regulations, policies, and practices, during the term of this Ordinance or any extension
thereof, when needed to provide an individual with a disability an equal opportunity to use
and enjoy a dwelling.
SECTION 3. Definitions. For purposes of this Ordinance, the following terms shall
be defined as set forth below:
"Boarding or Rooming House" means a residence or dwelling unit, or part thereof,
wherein a room or rooms are rented under two or more separate written or oral
rental agreements, leases or subleases or combination thereof, whether or not the
owner, agent or rental manager resides within the residence.
"Fair housing laws" means the Federal Fair Housing Act, the Americans with
Disabilities Act, and California's Fair Employment and Housing Act, as each Act
may be amended from time to time, and each Act's implementing regulations.
Page 2 of 7
"Family" means one or more persons living together as a single housekeeping unit
in a dwelling unit.
"Group Residential" means shared living quarters, occupied by two or more
persons not living together as a single housekeeping unit. This classification
includes, without limitation, boarding or rooming houses, dormitories, fraternities,
sororities, and private residential clubs, but excludes residential care facilities
(general, small licensed, and small unlicensed).
"Individual with a disability," as more specifically defined under the fair housing
laws, means a person who has a physical or mental impairment that limits one or
more major life activities, a person who is regarded as having that type of
impairment, or a person who has a record of that type of impairment, not including
current, illegal use of a controlled substance.
"Parolee -Probationer Home" means any residential structure or unit, whether
owned and/or operated by an individual or a for-profit or nonprofit entity, which
houses two or more parolees -probationers unrelated by blood, marriage, or legal
adoption, in exchange for monetary or nonmonetary consideration given and/or
paid by the parolee -probationer and/or any public or private entity or person on
behalf of the parolee -probationer. A parolee -probationer includes: (1) any
individual who has been convicted of a Federal crime, sentenced to a United
States prison, and received conditional and revocable release in the community
under the supervision of a Federal Parole Officer; (2) any individual who has
served a term of imprisonment in a State prison and who is serving a period of
supervised community custody, as defined in Penal Code Section 3000, and is
under the jurisdiction of the California Department of Corrections, Parole and
Community Services Division; (3) an adult or juvenile sentenced to a term in the
California Youth Authority and who has received conditional and revocable release
in the community under the supervision of a Youth Authority Parole Officer; or (4)
any individual who has been convicted of a felony, sentenced to any correctional
facility, including County correctional facilities, and is under the jurisdiction of any
Federal, State, or County Parole or Probation Officer. For the purposes of this
section, "felony" means a felony as defined by any California or United States
statute.
"Residential Care Facilities, General" means any place, site or building, or groups
of places, sites or buildings, licensed by the State or unlicensed, in which seven or
more individuals with a disability reside who are not living together as a single
housekeeping unit and in which every person residing in the facility (excluding the
licensee, members of the licensee's family, or persons employed as facility staff) is
an individual with a disability.
"Residential Care Facilities, Small Licensed" means State -licensed facilities that
Page 3 of 7
provide care, services, or treatment in a community residential setting for six or
fewer adults, children, or adults and children and which are required by State law
to be treated as a single housekeeping unit for zoning purposes. Small licensed
residential care facilities shall be subject to all land use and property development
regulations applicable to single housekeeping units. This term does not include
child day care facilities or adult day care facilities as those terms are defined in the
Diamond Bar Municipal Code.
"Residential Care Facilities, Small Unlicensed" means any place, site or building,
or groups of places, sites or buildings, which is not licensed by the State of
California and is not required by law to be licensed by the State, in which six or
fewer individuals with a disability reside who are not living together as a single
housekeeping unit and in which every person residing in the facility (excluding
persons employed as facility staff) is an individual with a disability.
"Single-family residential" means a building or buildings containing one dwelling
unit located on a single lot for occupancy by one family. This classification includes
mobile homes and factory -built housing.
"Single housekeeping unit" means the functional equivalent of a traditional family,
whose members are an interactive group of persons jointly occupying a single
dwelling unit, including the joint use of and responsibility for common areas, and
sharing household activities and responsibilities such as meals, chores, household
maintenance, and expenses, and where, if the unit is rented, all adult residents
have chosen to jointly occupy the entire premises of the dwelling unit, under a
single written lease with joint use and responsibility for the premises, and the
makeup of the household occupying the unit is determined by the residents of the
unit rather than the landlord or property manager.
SECTION 3. Prohibition of Certain Uses.
A. The establishment of the following uses, whether or not a permit of any kind is
required from the City, are prohibited during the term of this Ordinance in the RR, RL, and
RLM residential zoning districts as those zoning districts are defined in the Diamond Bar
Municipal Code, except as approved through the reasonable accommodation process set
forth below in Section 4:
1. Group Residential
2. Residential Care Facilities, General
3. Residential Care Facilities, Small Unlicensed.
Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no
zoning permits or approvals, subdivision maps or building permits for such uses shall be
approved or issued in the RR, RL and RLM zoning districts in the City during the term of
this Ordinance or any extension thereof, except as approved through the reasonable
accommodation process set forth below in Section 4.
B. The establishment of Parolee -Probationer Homes shall be prohibited in all
Page 4 of 7
residential zones during the term of this Ordinance. Notwithstanding any provision of the
Diamond Bar Municipal Code to the contrary, no zoning permits or approvals, subdivision
maps or building permits for such uses shall be approved or issued in residential zoning
districts in the City during the term of this Ordinance or any extension thereof.
SECTION 4. Reasonable Accommodation. In accordance with Federal and
State fair housing laws, it is the purpose of this section to provide reasonable
accommodations in the application of this interim ordinance and to the City's
zoning and land use regulations, policies, and practices when needed to provide
an individual with a disability an equal opportunity to use and enjoy a dwelling.
A. Application for Reasonable Accommodation. An application for a reasonable
accommodation from this ordinance or other zoning regulation, policy, or
practice shall be made to the Community Development Director and shall
include:
1. The provision of this ordinance or other zoning regulation, policy, or practice
from which accommodation is being requested. No fee shall be required for a
request for reasonable accommodation, but if the project requires another
discretionary permit, then the prescribed fee shall be paid for all other
discretionary permits.
2. Documentation that the applicant is: (a) an individual with a disability; (b)
applying on behalf of one or more individuals with a disability; or (c) a
developer or provider of housing for one or more individuals with a disability;
3. Documentation that the specific exception or modification requested by the
applicant is necessary to provide one or more individuals with a disability an
equal opportunity to use and enjoy the residence;
4. Any other information that the Planning Director reasonably concludes is
necessary to determine whether the findings required by subsection 4.B.
below can be made, so long as any request for information regarding the
disability of the individuals benefited complies with fair housing law
protections and the privacy rights of the individuals affected.
B. Findings. The written decision to approve, conditionally approve, or deny a request
for reasonable accommodation shall be based on the following findings, all of which
are required for approval:
1. The requested accommodation is requested by or on behalf of one or more
individuals with a disability protected under the fair housing laws.
2. The requested accommodation is necessary to provide one or more
individuals with a disability an equal opportunity to use and enjoy a dwelling.
3. The requested accommodation will not impose an undue financial or
administrative burden on the City as "undue financial or administrative
burden" is defined in fair housing laws and interpretive case law.
4. The requested accommodation will not result in a fundamental alteration in
the nature of the City's zoning program, as "fundamental alteration" is defined
in fair housing laws and interpretive case law.
Page 5 of 7
5. The requested accommodation will not, under the specific facts of the case,
result in a direct threat to the health or safety of other individuals or
substantial physical damage to the property of others.
C. Factors. In making a decision regarding the reasonableness of the requested
accommodation, the following factors may be considered:
1. Whether the requested accommodation will affirmatively enhance the quality
of life of one or more individuals with a disability.
2. Whether the individual or individuals with a disability will be denied an equal
opportunity to enjoy the housing type of their choice absent the
accommodation.
3. In the case of a residential care facility, whether the requested
accommodation is necessary to make facilities of a similar nature or
operation economically viable in light of the particularities of the relevant
market and market participants.
4. In the case of a residential care facility, whether the existing supply of
facilities of a similar nature and operation in the community is sufficient to
provide individuals with a disability an equal opportunity to live in a residential
setting.
5. Whether the requested accommodation would fundamentally alter the
character of the neighborhood;
6. Whether the accommodation would result in a substantial increase in traffic
or insufficient parking;
7. Whether granting the requested accommodation would substantially
undermine any express purpose of either the City's General Plan or an
applicable specific plan;
8. In the case of a residential care facility, whether the requested
accommodation would create an institutionalized environment due to the
number of and distance between facilities that are similar in nature or
operation.
D. Hearing and Decision. Any request for reasonable accommodation shall be
reviewed by the Planning Commission at a public hearing and may be approved,
conditionally approved or denied by the Planning Commission. The Planning
Commission may approve alternative reasonable accommodations which provide an
equivalent level of benefit to the applicant.
SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute
a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment
in County jail for not to exceed six (6) months, or by both such fine and imprisonment.
Each and every day such a violation exists shall constitute a separate and distinct violation
of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall
constitute a public nuisance and shall be subject to abatement as provided by all
applicable provisions of law.
Page 6 of 7
SECTION 5. Severability. If any part or provision of this Ordinance or the
application to any person or circumstance is held invalid, the remainder of this Ordinance,
including the application of such part of provision to other persons or circumstances, shall
not be affected and shall continue in full force and effect. To this end, the provisions of this
Ordinance are severable.
SECTION 6. Urgency. Based on the findings set forth in Section 1 hereof, certain
group residential uses pose a current and immediate threat to the public health, safety and
welfare. This Ordinance is necessary to alleviate and address that threat by prohibiting the
establishment of new specified group residential uses that may be inconsistent with new
zoning standards currently being developed until those revised standards can be
established and adopted. This ordinance is adopted pursuant to California Government
Code Section 65858 and shall take effect immediately upon adoption by a four-fifths vote
of the City Council. This ordinance shall be in full force and effect for a period of forty-five
(45) days from the date of its adoption unless extended by the City Council in accordance
with the provisions of California Government Code Section 65858.
SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension
thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any
other City code, ordinance, resolution or policy.
SECTION 8. This Urgency Ordinance is not subject to the California Environmental
Quality Act ("CEQA") because the proposed code amendment will not result in a direct or
reasonably foreseeable indirect physical change in the environment (Section 15060(c)(2) of
the CEQA Guidelines) and this ordinance is covered by the general rule that CEQA applies
only to projects that have the potential for causing a significant effect on the environment
(Section 15061 (b)(3) of the CEQA Guidelines); moreover, this ordinance is also exempt
from CEQA pursuant to Section 15305 of the CEQA Guidelines (minor alterations in land
use).
PASSED, APPROVED AND ADOPTED this 15th day of July, 2008.
Jack Tanaka, Mayor
Page 7 of 7
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Diamond held on the day of and was finally passed at a
regular meeting of the City Council of the City of Diamond Bar held on the ,
day of , 2008, by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Tommye Cribbins, City Clerk
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION
AGENDA #/SUBJECT
*&1a C) I h44
CITY CLERK
►�,l o NrA� N ��I �I
DATE: 7 15/0,6
ooh `Ji'A S�r�lla PHONE: �to°t dal d4�a
NSTI Tit T6- of �Zt4oWLErbG(5 -
'T H{�N 1G5 TO M Aq ol- 1-7k NA KA 2
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
CITY CLERK
-'( C9 PO DATE: J D
6 ( (!� p /V JCoC,�j PHONE: Pod —CI -7z
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
CAS
TO:
FROM:
ADDRESS:
ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
AGENDA #/SUBJECT:
CITY CLERK
— ✓� DATE: �s
a 1 PHOU: JG %
�14�--��
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
ignature
C�
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
n
CITY CLERK
DATE:
�L S Z—ue,� PHONE:
/� .--
/✓ a__� lqed (._'ter /"
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature