HomeMy WebLinkAbout07/01/2008City Council
Agendc7
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Tuesday, July 1, 2008
6:00 p.m. — Closed Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Jack Tanaka
Mayor Pro Tem Ron Everett
Council Member Wen Chang
Council Member Carol Herrera
Council Member Steve Tye
City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking in the Council Chambers.
The City of Diamond Bar uses recycled paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City
Council are open to the public and are cablecast live on Channel 3. You are invited to attend and
participate,
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should
submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the
meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct
of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings available 72 hours prior to the meeting and are posted
in the City's regular posting locations, on DBTV Channel 3, and on the City's website at
www.cityqfdiamondliar.com. A full agenda packet is available for review during the meeting in
the foyer just outside the Council chambers. The City Council may take action on any item listed
on the agenda.
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CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY
REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE
TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT
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AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
July 1, 2008
Next Resolution No. 2008-27
Next Ordinance No. 04(2008)
CLOSED SESSION: 6:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
No. Government Code Section 54956.9(c) Initiation of Litigation —
One Case.
No. Government Code Section 54956.8 — Conference with Real
Property Negotiator
Property Address: Summitridge Mini -Park
APN # 8701013902
Agency Negotiator: City Manager
Under Negotiation: Price and Terms
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m
Mayor
Jeremy Defriend, Worship Leader,
Diamond Canyon Christian Church
Council Members Chang, Herrera,
Tye, Mayor Pro Tem Everett, Mayor
Tanaka
Mayor
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
JULY 1, 2008 PAGE 2
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Introduction of Deputy Chief, Mike Bryant, with the Los Angeles County
Fire Department East Region.
1.2 Proclaiming July, 2008 as Parks and Recreation Month.
BUSINESS OF THE MONTH:
1.3 Presentation of City Tile to Kyala Sushi & Japanese Cuisine, 1178 S.
Diamond Bar Blvd., as Business of the Month, July, 2008.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Presentation by Brandon Goshi Metropolitan Water District.
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Independence Day Holiday — City Offices will be closed, Friday, July 4,
2008 in observance of Independence Day. Offices will reopen on
Monday, July 7, 2008.
5.2 4th of July Celebration (Concert and Fireworks) — July 4, 2008 — 5:00 p.m.,
9:30 p.m., Diamond Bar High School, 21400 Pathfinder Rd. performance
by the Ravelers and Fireworks beginning at 9:00 p.m.
5.3 Planning Commission Meeting — July 8, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.4 Concerts in the Park (Suave — Latin Variety) — July 9, 2008 — 6:30 — 8:00
p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr.
JULY 1, 2008 PAGE 3
5.5 Movies Under the Stars — Surfs Up) July 9, 2008 — Immediately following
the Concert, Sycamore Canyon Park, 22930 Golden Spgs. Dr.
5.6 Traffic and Transportation Commission Meeting — July 10, 2008 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.7 City Council Meeting — July 15, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes - Regular Meeting of June 17, 2008 — Approve as
submitted.
6.2 Traffic and Transportation Commission Minutes — Regular Meeting of
May 8, 2008 - Receive and file.
6.3 Ratification of Check Register — dated June 12, 2008 through June 25,
2008 totaling $677,130.91.
Requested by: Finance Department
6.4 Approval of a Consulting Services Agreement with Gary L. Neely for
Governmental Affairs Consulting Services for 18 months at $1,620
per month.
Recommended Action: Approve.
Requested by: Finance Department
6.5 Award of Contract to "And 1 Officials" to Officiate the City's Youth
and Adult Basketball Programs for the Period of July 1, 2008 through
June 30, 2009 in the Amount Not -to -Exceed $35,000.
Recommended Action: Award.
Requested by: Community Services Department
6.6 Award of Contract to Tennis Anyone for Recreation Tennis Classes
for the Period of July 1, 2008 through June 30, 2009 in the Amount of
$65,000.
Recommended Action: Award.
Requested by: Community Services Department
JULY 1, 2008 PAGE 4
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard.
7.1 Public Hearings for Lighting and Landscape Districts Nos. 38, 39 and
41:
(a) Adopt Resolution No. 2008 -XX — Levying an Assessment on
City of Diamond Bar Landscaping Assessment District No. 38 for
FY 2008-09.
Recommended Action: Open the Public Hearing, receive testimony, close
the Public Hearing and adopt.
(b) Adopt Resolution No. 2008 -XX — Levying an Assessment on City
Diamond Bar Landscaping Assessment District No. 39 for FY 2008-
09.
Recommended Action: Open the Public Hearing, receive testimony, close
the Public Hearing and adopt.
(c) Adopt Resolution No. 2008 -XX — Levying an Assessment on City
of Diamond Bar Landscaping Assessment District No. 41 for FY
2008-09.
Recommended Action: Open the Public Hearing, receive testimony, close
the Public Hearing and adopt.
Requested by: Public Works Department
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 17, 2008
CLOSED SESSION: 6:00 p.m. — Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9— Initiation of Litigation — One Case
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to
order at 6:38 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
PLEDGE OF ALLEGIANCE:
INVOCATION:
Church, gave the invocation.
ROLL CALL:
Everett and Mayor Tanaka.
C/Herrera led the Pledge of Allegiance.
Monsignor James Loughnane, St. Denis Catholic
Council Members Chang, Herrera, Tye, Mayor Pro Tem
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David
Liu, Public Works Director; Ken Desforges, IS Director; Nancy Fong, Community
Development Director; Greg Gubman, Planning Manager; Ryan McLean, Asst. to City
Manager; Rick Yee, Senior Engineer; Joyce Lee, Sr. Management Analyst; Kimberly
Molina, Associate Engineer; Patrick Gallegos, Management Analyst; Cecilia Arellano,
Public Information Coordinator; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: M/Tanaka announced that Consent Calendar Items 6.5(I)
and 6.8(c) were being pulled and would be presented to Council at a future date.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tanaka and C/Tye presented Certificates of Recognition to members and
coaches of the Diamond Ranch High School Panthers Varsity Baseball
Team in recognition of their participation in the CIF Playoffs.
NEW BUSINESS OF THE MONTH:
1.2 M/Tanaka presented a City Plaque to Eric and Sarita Schubel, owners of
Panini Grill/Mix It Up Ice Cream, 2040 S. Brea Canyon Road as New
Business of the Month for June 2008.
JUNE 17, 2008 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
PWD/Liu introduced Christian Malpica Perez, Associate Engineer who will oversee
operation of the Traffic Management Center and provide support for other traffic
management duties.
3. PUBLIC COMMENTS:
Robert Deerfield stated that he had been visited by the Inland Valley Humane
Society to collect a pet tax. He further stated that neither he nor his neighbors had
been notified prior to their visit that there was a pet tax. He suggested that the City
do more to publicize such an event.
Sid Mousavi who previously served the City as its engineer recently moved his
residence and business to D.B. and complimented staff for improving the quality of
life for residents.
Fly Girl, Diamond Bar Library, spoke about the Library's Summer Reading and
Movie Program.
Aziz Amid, President, Regional Chamber of Commerce, Nef Cortez, Past President,
and Maggie Yen, member of the Chamber, thanked Council for approving the
contract between the Chamber and City for FY 2007-2008 and thanked
CM/DeStefano for formulating a model contract for the Chamber. They asked
Council for unanimous approval of the FY 2008-2009 contract and encouraged the
Council to continue to explore new ideas for improving the City's economy.
At Rumpilla, felt that the program under Consent Calendar Item 6.4 (a) Home
Improvement Program (HIP) should be better advertized to residents because it is a
great program for low income homeowners who qualify. He further stated that Art
who heads up the program should be commended for his efforts in providing good
customer service.
Debbie Obregon, 21217 Washington St., Sp. 55 spoke regarding Consent Calendar
Item 6.7(e) Dial -a -Cab program. She presented Council with a written proposal
explaining why riders should be given 50 rides per month instead of the 30 currently
offered.
4. RESPONSE TO PUBLIC COMMENTS:
ACM/Doyle responded to Mr. Deerfield's comments regarding the Inland Valley
Humane Society by stating that every two years the Inland Valley Humane Society
conducts its citywide canvassing which is intended to generate dog or animal
licensing fees established through an Ordinance passed by the City Council.
Information regarding this program is provided through a variety of mechanisms
including the City News that is delivered to every D.B. home on a monthly basis; the
City's Website, DBTV 3 and others. Staff will endeavor to provide better
JUNE 17, 2008 PAGE 3 CITY COUNCIL
communication to the residents regarding this program in the future.
CM/DeStefano responding to Mr. Rumpilla stated that the City's Home Improvement
Program has limited funding from the Federal Government. Although the program
is not heavily advertized, when it is, it generates a lot of interest resulting in a long
waiting list. If anyone has questions regarding eligibility, information is available on
the City's Website or homeowners can contact City Hall at 839-7030.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — June 24, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Teen Night — Concert & Movie at Dusk (Thornbird/Transformers) — June 25,
2008 — 6:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. —
Sponsored by DB 4 -Youth in Action.
5.3 Parks and Recreation Commission Meeting — June 26, 2008 — 7:00 p.m
AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.4 City Council Meeting — July 1, 2008 — 6:30 p.m., AQMD/Government Center
Auditorium, 21865 Copley Dr.
5.5 4th of July Celebration (Concert and Fireworks) — July 4, 2008 — 5:00 p.m. to
9:30 p.m., Diamond Bar High School, 21400 Pathfinder Rd. — Performance
by the Ravelers and Fireworks beginning at 9:00 p.m.
6. CONSENT CALENDAR: C/Chang moved, C/Herrera seconded, to approve the
Consent Calendar with the exception of Items 6.5(a) and 6.8(c). Motion carried by
the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of June 3, 2008 —Approved as Submitted.
6.1.2 Regular Meeting of June 3, 2008 — Approved as Submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES:
6.2.1 Housing Element Workshop of May 13, 2008.
6.2.2 Regular Meeting of May 13, 2008.
6.3 RATIFIED CHECK REGISTER— dated May 29, 2008 through June 11, 2008
totaling $1,359,763.85.
JUNE 17, 2008 PAGE 4 CITY COUNCIL
6.4 COMMUNITY DEVELOPMENT DEPARTMENT REQUESTS:
(a) APPROVED PROFESSIONAL SERVICES AGREEMENT WITH LDM
ASSOCIATES, INC. FOR PROVIDING HOME IMPROVEMENT
PROGRAM (HIP) ADMINISTRATION SERVICES FOR THREE (3)
YEARS ENDING JUNE 2011; AND, APPROVED FY 2008-09 HOME
IMPROVEMENT PROGRAM ADMINISTRATIVE SUPPORT
SERVICES IN THE AMOUNT OF $30,000.
(b) APPROVED CONTRACT WITH DAPEER, ROSENBLIT & LITVAK,
LLP FOR PROVIDING CITY PROSECUTOR SERVICES IN AN
AMOUNT NOT -TO -EXCEED $40,000 FOR FY 2008-09.
(c) APPROVED PROFESSIONAL SERVICES AGREEMENT WITH LDM
ASSOCIATES, INC., FOR PROVIDING AS -NEEDED PLANNING
SERVICES FOR A TOTAL OF THREE (3) YEARS.
(d) APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL
CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE
AMOUNT OF $62,400 FOR FY 2008-09.
(e) AUTHORIZED CITY MANAGER TO CONTRACT WITH REGIONAL
CHAMBER OF COMMERCE OF THE SAN GABRIEL VALLEY FOR
BUSINESS DEVELOPMENT AND RETENTION SERVICES IN THE
AMOUNT OF $12,000 FOR FY 2008-09.
6.5 COMMUNITY SERVICES DEPARTMENT REQUESTS:
(a) AWARDED CONTRACT TO TAMANG ELECTRIC, INC. FOR
CONSTRUCTION OF AN EMERGENCY GENERATOR AT THE
DIAMOND BAR CENTER IN THE AMOUNT OF $157,861, PLUS A
CONTINGENCY OF $7,893 (5%) FOR A TOTAL AUTHORIZATION
OF $165,754; AND, APPROPRATED $57,146 FROM THE PARK
DEVELOPMENT FUND TO FULLY FUND THIS PROJECT.
(b) AWARDED CONTRACT TO REEDCORP ENGINEERING IN THE
AMOUNT OF $7,300 FOR CONSTRUCTION SUPPORT SERVICES
TO BE PROVIDED DURING CONSTRUCTION OF THE
EMERGENCY GENERATOR AT THE DIAMOND BAR CENTER,
PLUS RATIFIED THE CITY MANAGER'S AWARD OF CONTRACT
TO REEDCORP ENGINEERING TO DEVELOP CONSTRUCTION
DOCUMENTS FOR THIS PROJECT IN THE AMOUNT OF $23,800
FOR A TOTAL AUTHORIZATION OF $31,100.
JUNE 17, 2008 PAGE 5 CITY COUNCIL
(c) AWARDED CONTRACT TO TWO HORSE CONSTRUCTION FOR
CONSTRUCTION OF V -DITCH AND LANDSCAPING
IMPROVEMENTS ON GOLD RUSH DRIVE EAST OF DIAMOND
BAR BOULEVARD IN THE AMOUNT OF $62,500; PLUS, A
CONTINGENCY OF $6,250 (10%) FOR A TOTAL AUTHORIZATION
OF $68,750.
(d) AWARDED CONTRACT TO EMAD NABIH FOR CONSTRUCTION
OF TRAIL CONNECTIONS AT STEEP CANYON AND AT THE
DIAMOND BAR CENTER IN THE AMOUNT OF $150,138.05; PLUS
A CONTINGENCY OF $15,014 (10%) FOR A TOTAL
AUTHORIZATION OF $165,152.05.
(e) APPROVED AMENDMENT NO. 1 TO AGREEMENT WITH GROUP
DELTA CONSULTANTS FOR CONSTRUCTION INSPECTION
SERVICES FOR TWO (2) PROJECTS: 1) CONSTRUCTION OF V -
DITCH AND LANDSCAPE IMPROVEMENTS AT STORM DAMAGED
SLOPE ON GOLD RUSH EAST OF DIAMOND BAR BLVD.; 2)
CONSTRUCTION OF TRAIL ACCESS POINTS AT STEEP
CANYON/CLEAR CREEK CANYON AND DIAMOND BAR
CENTER/SUMMITRIDGE PARK — FOR A TOTAL AMOUNT NOT -
TO -EXCEED $48,740.
(f) AWARDED CONTRACT TO INTERNATIONAL PAVEMENT
SOLUTIONS, INC. FOR CONSTRUCTION OF STORAGE
CONTAINER AND PAD AT PANTERA PARK NEAR BASKETBALL
COURTS IN THE AMOUNT OF $58,214.58; PLUS, A
CONTINGENCY OF $5,821 (10%) FOR A TOTAL AUTHORIZATION
OF $64,035.58.
(g) APPROVED CONTRACT AMENDMENT NO. 1 TO THE CONTRACT
WITH RJM DESIGN GROUP FOR DESIGN OF PANTERA PARK
STORAGE PAD TO REVISE CONTRACT IN AN AMOUNT NOT -TO -
EXCEED $53,253; PLUS, ADDED CONSTRUCTION SERVICES TO
SCOPE OF WORK AND TO EXTEND CONTRACT TERM
THROUGH DECEMBER 31, 2008.
(h) AWARDED CONTRACT TO CALIFORNIA SURFACING FOR
TENNIS AND BASKETBALL COURT RESURFACING AT
HERITAGE, MAPLE HILL, PANTERA AND RONALD REAGAN
PARKS IN THE AMOUNT OF $64,000; PLUS, A CONTINGENCY OF
$6,400 (10%) FOR A TOTAL AUTHORIZATION OF $70,400.
(i) AUTHORIZED EXPENDITURE TO MCE CORP. IN THE AMOUNT
OF $31,050 PLUS A 10% CONTINGENCY IN THE AMOUNT OF
$3,105 FOR A TOTAL AUTHORIZATION OF $34,155 FOR SLURRY
SEAL AND RESTRIPING OF THE DIAMOND BAR CENTER
PARKING LOTS AND ACCESS ROADS.
JUNE 17, 2008 PAGE 6 CITY COUNCIL
(j) AWARDED CONTRACT TO MATLOCK ASSOCIATES FOR
CONSULTING SERVICES TO COMPLETE THE UPDATE OF THE
1998 PARKS MASTER PLAN IN THE AMOUNT OF $146,900 AND
AUTHORIZED A CONTINGENCY AMOUNT OF $10,000 FOR
REIMBURSABLES FOR A TOTAL AUTHORIZATION OF $156,900;
PLUS, APPROPRIATED $44,900 FROM THE PARKS
DEVELOPMENT FUND TO FULLY FUND THE CONTRACT.
(k) APPROVED AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND VENDOR
SERVICES FOR SENIOR AND ADULT EXCURSIONS PROVIDED
BY INLAND EMPIRE STAGES LTD., IN AN AMOUNT NOT -TO -
EXCEED $70,000 FOR FY 2008-09.
6.6 PUBLIC WORKS DEPARTMENT REQUESTS:
(a) APPROVED CONTRACT AMENDMENT WITH REPUBLIC
ELECTRIC FOR TRAFFIC SIGNAL MAINTENANCE SERVICES FOR
FISCAL YEARS 2008-09 AND 2009-10.
(b) APPROVED WASTE MANAGEMENT'S REVISED MONTHLY
SERVICES RATES.
(c) APPROVED PLANS AND SPECIFICATIONS, AND AWARDED
CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL
MODIFICATIONS AT BREA CANYON RD. /PATHFINDER RD.,
BREA CANYON RD. /DIAMOND BAR BLVD.; AND, GOLDEN
SPRINGS DR. /LEMON AVE. IN THE AMOUNT OF $170,400 TO
POUK & STEINLE, INC.; AND, AUTHORIZED A CONTINGENCY
AMOUNT OF $17,040 FOR CONTRACT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $187,440.
(d) APPROVED A CONTRACT AMENDMENT WITH ADVANTEC
CONSULTING ENGINEERS, INC. FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE TRAFFIC
SIGNAL MODIFICATION PROJECT AT DIAMOND BAR BLVD. AND
BREA CANYON RD.; GOLDEN SPRINGS DR. AND LEMON AVE.;
AND, BREA CANYON RD. AND PATHFINDER RD., IN THE
AMOUNT OF $16,000 PLUS A CONTINGENCY AMOUNT OF $2,000
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $18,000.
(e) APPROVED PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR THE 2007-08 COMMUNITY
DEVELOPMENT BLOCK GRANT CURB RAMP INSTALLATION
PROJECT TO CJ CONCRETE CONSTRUCTION, INC. IN THE
AMOUNT OF $39,062.50 AND AUTHORIZED A CONTINGENCY
JUNE 17, 2008 PAGE 7 CITY COUNCIL
AMOUNT OF $4,000 FOR PROJECT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $43,062.50.
(f) AWARDED PROFESSIONAL SERVICES CONTRACT TO HARDY &
HARPER, INC. FOR FIVE (5) YEARS — FY 2008-09 THROUGH FY
2012-2013 — FOR ON-CALL STREET MAINTENANCE SERVICES
SPECIFIC TO ROAD PAVEMENT, SIDEWALK CURB & GUTTER
AND STRIPING MAINTENANCE.
(g) APPROVED EXTENSION OF CONTRACT AGREEMENT WITH
DIVERSIFIED TRANSPORTATION, LLC FOR FY 2008-09 DIAMOND
RIDE (DIAL -A -CAB) SERVICES.
(h) REALLOCATED PROP. 1 B FUNDS IN THE AMOUNT OF $350,000
TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY
2007-08; APPROVED PLANS AND SPECIFICATIONS; DECLARED
THE BID SUBMITTED BY DOUG MARTIN CONTRACTING CO.
NON-RESPONSIVE AND AWARDED THE CONSTRUCTION
CONTRACT FOR RESIDENTIAL AREA 4 AND ARTERIAL ZONE 2
ROAD MAINTENANCE PROJECT TO AMERICAN ASPHALT
SOUTH, INC. IN THE AMOUNT OF $1,712,430.50; AND,
AUTHORIZED A CONTINGENCY AMOUNT OF $102,745.83 FOR
CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$1,815,176.33.
(i) AMENDED DESIGN SERVICES CONTRACT WITH NORRIS-REPKE
FOR RESIDENTIAL AREA 4 AND ARTERIAL ZONE 2 ROAD
MAINTENANCE PROJECT IN THE AMOUNT OF $11,390.
6.7 IS DEPARTMENT REQUESTS:
(a) APPROVED ONE YEAR CONTRACT WITH COMDYN GROUP, INC.
(COMDYN) FOR PURCHASE OF SECURITY RELATED
PROFESSIONAL/TECHNICAL SERVICES AND GIS RELATED
PROFESSIONAL/TECHNICAL SERVICES, FOR A TOTAL
CONTRACT COST NOT -TO -EXCEED $75,000 FOR FY 2008/09
AND AUTHORIZED THE CITY MANAGER TO SIGN THE
CONTRACT.
(b) APPROVED CONTRACT WITH SIMPLEX/GRINNELL, INC.
(SIMPLEX/GRINNELL) FOR REDESIGN OF EXISTING WET
SPRINKLER SYSTEM TO INCORPORATE A DRY GAS FIRE
SUPPRESSION COMPONENT IN THE CITY'S DATA CENTER FOR
A TOTAL CONTRACT COST NOT -TO -EXCEED $55,000, AND A
CONTINGENCY AMOUNT OF $3,500 FOR A TOTAL
AUTHORIZATION OF $58,500; AND, AUTHORIZED THE CITY
JUNE 17, 2008 PAGE 8 CITY COUNCIL
MANAGER TO SIGN THE CONTRACT.
6.8 CITY MANAGER REQUESTS:
(a) APPROVAL OF AN AMENDMENT TO THE LICENSE AGREEMENT
WITH OMNIPOINT COMMUNICATION, INC., A DELAWARE
CORPORATION, A SUBSIDIARY OF T -MOBILE USA, INC., TO
CONSTRUCT A WIRELESS COMMUNICATION SITE AT
SUMMITRIDGE PARK.
(b) APPROVED REINSTATEMENT OF ONE (1) SWORN LAW
ENFORCEMENT POSITION IN THE FY 2008-09 BUDGET, AND
APPROPRIATED $148,000 FROM GENERAL FUND RESERVES.
(c) INCREASED THE CITY'S FY 2007-08 TRANSIT PASS SUBSIDY
FARE REVENUE AND TRANSIT PASS SUBSIDY FARE
EXPENDITURES BY $65,000.
(d) INCREASED THE CITY'S FY 2007-08 DIAMOND RIDE DIAL -A -CAB
BUDGET BY $700,000 FOR A TOTAL APPROPRIATION OF
$420,000 FROM PROP A TRANSIT FUNDS.
ITEMS REMOVED FROM CONSENT CALENDAR:
6.5(i) ACCEPTANCE OF WORK PERFORMED BY FS CONSTRUCTION
FOR CONSTRUCTION OF BATTING CAGES AT PETERSON AND
PANTERA PARKS; DIRECT THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION AND RELEASE THE RETENTION THIRTY-FIVE DAYS
AFTER THE RECORDATION DATE. Continued to July 1, 2008.
6.8(e) APPROVE AN AMENDMENT TO THE AGREEMENT OF
PURCHASE AND SALE BETWEEN THE CITY AND HORIZON PACIFIC,
INC., A CALIFORNIA CORPORATION FOR THE SURPLUS PROPERTY
AT 1325 SUMMITRIDGE DRIVE, REDUCING THE SALE PRICE FROM
$1.255 MILLION TO $933,750 TO REFLECT LIMITATIONS IN
DEVELOPABLE ACREAGE. Continued to July 1, 2008.
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARINGS FOR LIGHTING AND LANDSCAPE DISTRICTS NOS.
38, 39 AND 41 (Continued to July 1, 2008)
JUNE 17, 2008 PAGE 9 CITY COUNCIL
8. COUNCIL CONSIDERATION:
8.1 REPORT ON THE DIAMOND RIDE (DIAL -A -CAB) PROGRAM:
PWD/Liu explained how the program currently functions and that it has
proved to be a much-needed and appreciated alternative mode of
transportation. However, many factors have rendered the program very
costly. For example, gasoline has risen to approximately $4.53 per gallon
compared to November 2001 when the price per gallon was $1.42. To
continue viability of the program staff examined the current state of the
program and offered the following analysis: In addition to the geographic
boundaries there are 13 designated medical facilities. To date the City has a
total of 1,342 registered Diamond Ride Users with an average monthly
ridership of 1,863 and average monthly contract expense of $35,467.48.
Demand for service continues to increase and has steadily increased on a
monthly basis since January 2008. Staff compared Fiscal Years 2001-2002
to the current Fiscal Year 2007-2008 and found that the current fiscal year
experienced the highest monthly cost. Staff expects that monthly costs and
usage will increase due to the low cost of using the service and the
continued increase in fuel costs. Assuming that the net monthly cost
continues to average approximately $40,000 it is estimated that for Fiscal
Year 2008-09 the expenditure will reach about $500,000. Recently, the City
Council approved a budget amount of $400,000 for the program which
resulted in a 25% expenditure increase. Currently, staff is reviewing options
that include a voucher program, increased funding for the program,
enforcement of established service guidelines, volunteer driving programs,
increasing the fare, restricting the list to the 13 designated medical facilities
and eliminate on a case-by-case basis for facilities not currently listed and
review and modify geographic boundaries. Staff continues to review the
program and seeks direction from the City Council.
Jerry Hamilton asked for help for residents who cannot afford to get to and
from their medical facilities. In addition, the Diamond Bar Center has no bus
service and the only way for some seniors and the disabled to get to the
facility is by Dial -a -Cab. The Council should consider the needs of its
residents first.
Mike Graves, a 38 -year resident, said he lost his sight about five years ago
and needs the program. He asked if City of Hope was on the approved list.
He would like to have the City increase the number of allowable trips to 50.
C/Tye asked how many times per month Mr. Graves used the service and he
said about 20 round trips or 40 trips total.
Donna Rumpilla, resident, said the program offers a good service to
residents and asked Council to consider more medical access for residents.
She also asked that the City publicize the program via medical
JUNE 17, 2008 PAGE 10 CITY COUNCIL
centers and doctors and asked that the program not be eliminated or
reduced.
Linda Graves said she still has to work in order to get benefits for her
husband Mike, and she would be unable to continue working if she had to
take time off to transport her husband to his many doctor appointments. She
works for a doctor and he did not tell her about the program, she found
out about it on her own. The program needs to be publicized.
All Rumpilla said he was disappointed with staff's report. He wanted the City
Council to be aware of where the money is coming from because D.B. could
make it the best program in the nation. If riders are using the program to
reach medical facilities the cost for the rider should be kept at $1.50 or
waived. Prop A money is tax money that residents have paid. If the City can
sell Prop A funds at 50 cents on the dollar the money is being wasted
because every penny should be spent on this program and users should not
have to be approved time and time again. The City should count each round
trip as one trip. If this City needs more money for the program it should ask
for more Prop A funds because it is not coming out of the General Fund. He
urged the Council to form a citizens' committee so that problems can be
addressed.
C/Herrera asked staff how and where the City gets Prop A funds for this
program.
PWD/Liu responded that Prop A funds are based on population. Each year
the City gets $800,000 to $900,000 in Prop A funds.
CM/DeStefano stated that the funds are used for a variety of transit
programs including the Dial -A -Cab and the Transit Pass program.
C/Herrera asked if it was correct that the City could not increase its allocation
without increasing its population.
CM/DeStefano responded affirmatively.
C/Herrera agreed that this was a very popular program and the City was
pleased to offer the program to its residents. The City's population is aging
evidenced by the declining enrollment in the school districts. Therefore, it
behooves the City to take care of its aging population. She stated that she
supports that effort and that the program is of benefit to the City's population
and that it appears the need outweighs other types of transportation uses. In
reviewing the approved list of medical facilities there are several in the same
city. She recommended that Brea Community Hospital be eliminated from
the list since it is now closed and not name specific facilities within the cities
just the city. Also, Upland and San Dimas should be added to the list of the
cities because these are places residents visit for their medical needs. From
time to time and under special circumstances patients are referred to other
JUNE 17, 2008 PAGE 11 CITY COUNCIL
medical facilities beyond the City's boundary and such destinations should
be approved under special circumstances because it is not the choice of the
resident but rather his or her physician. Because this program is based
more on need than on enhancements she recommended modifications be
made to the program including deleting trips to the airport and deleting trips
to malls outside of D.B. She thought 30 round -trips were allowed and felt
that 30 one-way trips was an unreasonable expectation.
C/Tye agreed with C/Herrera that as residents age this program is as
important as anything the City does for the elderly and disabled. He believed
City of Hope should be added as well as other facilities since this is not a
budget issue. If there is a request for a resident to go to Loma Linda, for
example, it should be allowed. If a resident is referred to City of Hope, for
example and it requires a faxed authorization from the patient's primary
physician why does the City continue to burden the doctor and staff with
such requests if the referral results in a longer treatment period. He
wondered why the City was providing transportation to the airport and Amtrak
without charging full fare from the City limits to the final destination. In his
opinion, the fact that fuel prices have risen so dramatically is further reason
that the City must maintain this program.
MPT/Everett did not question the need for the program. His big concern was
how the City would allocate the costs and continue to service all of the needy
folks. Classifying them as suggested by C/Tye is an interesting thought.
Also, folks should be classified with respect to ability to pay and not pay.
There are organizations to assist with supplemental funding. Not many cities
have this type of a program because it is difficult and costly to administer.
He said he liked the voucher program approach because in reviewing the
report some folks have significant numbers every other month rather than
every month. He recommended "reasonable flex" in the program and felt the
Council should consider a fuel surcharge to be absorbed in the program. It is
not "free" money — it is taxpayer money and he felt a keen responsibility for
taxpayer money just as he did for General Fund monies. He supports the
need but was reluctant to remove Amtrak and the airport and wants to see
and hear more.
C/Chang felt it was a great program for the City and that to his knowledge, no
Council Member intended to eliminate the program. This discussion involves
cost. Regardless of where the money comes from it is taxpayer money and
must be used wisely, intelligently and effectively. For now the program is
running smoothly and average one-way trips are running about $25. The
program offers 30 -trips amounting to about $750 per month. Only about 13
of the riders require more trips so if only a few people are asking for special
consideration it would not require an overhaul of the entire program. As gas
prices and usage increases, the program cost will soon reach a half million
dollars. He would rather leave the program as it exists and review on a case
by case basis the need for individuals to go to distant facilities.
JUNE 17, 2008 PAGE 12 CITY COUNCIL
M/Tanaka suggested that staff review the program on an annual basis. He
felt the current boundaries were generous and allowed residents to get to
and from different locations. The $800,000 budget covers several programs
and residents should not expect the City to provide this program but rather
accept the program as a benefit. In fine-tuning the program the City needs to
make sure that it is available to all who qualify on a fair and equal basis. He
asked Council Members to provide their comments to staff for future
consideration.
C/Chang suggested that staff use the same principle as the City uses to
administer the home improvement program on a case-by-case basis.
C/Tye said that if the Council decided to include Amtrak and airport service it
should be based on transporting folks to the border of D.B. and from the
border on the flag goes up and residents pay the going rate. This program
was designed to accommodate folks who are on a fixed-income and if the
City does not come up with a program that accommodates those individuals
the City does not get to use Prop A funds for this program. The City should
not seek more users and the cost should not be increased — especially for
those who are using the program for medical purposes. Prop A funds were
implemented in 1980 when the voters agreed to a'/z cent sales tax increase.
If the City provides someone a ride to Target for example, they are
essentially giving back and that is what these funds were intended for and it
behooves the City to continue to protect folks who are most impacted by fuel
increases and skyrocketing costs. He would not want to limit the program to
a certain number of dollars within a month and the fact that only 13 users are
exceeding the number of trips is very encouraging. If the City agrees that
Mike Graves should have 50 round trips so be it. Abuses should be
eliminated and the program should be reserved for its intended use and folks
should plan their trips carefully to include necessities.
C/Herrera reiterated her suggestions explaining that in her opinion, trips to
the airport were amenities whereas medical trips were necessities. She also
suggested the program limit taking folks to shopping malls outside of D.B.
because it would curtail expenses and enhance shopping within D.B. She
would like staff to tell the City Council how much would be saved if the City
eliminated those two items.
MPT/Everett agreed with C/Herrera and asked staff to provide a guideline for
providing for airport and Amtrak service in accordance with C/Tye's
suggestion that the user pay the difference from the City's boundary to those
destinations for what he believed was a fair option to continue providing the
service. He would also like to see volunteer driving programs except for the
legal issues. He further proposed that the City proceed with the current
program at least until July and propose something to address case-by-case
considerations, and prioritize according to medical, shopping and "other" with
boundaries. He was hopeful there were financial aid options and other
JUNE 17, 2008 PAGE 13 CITY COUNCIL
program.
C/Tye asked CM/DeStefano to address Mr. Rumpilla with respect to
customer service, what is meant by a "voucher' program and a "volunteer'
driving program.
CM/DeStefano stated that City staff is responsible for administering the
contract with the service provider and when complaints occur they are
received by the Public Works staff. Public Works staff responds immediately
to complaints and in addition, meets on a regular basis with the taxi
companies to further discuss the issues.
MA/Gallegos explained that the voucher/coupon program distributes 30
coupons to each Diamond Ride participant at the beginning of each month.
Coupons are non -transferable and expire at the end of each month. The
program makes certain that no individual will exceed the maximum allowed
trips. The volunteer driving program is a community -driven non-profit based
driving program and used to supplement the Dial -A -Cab program. Problems
associated with the volunteer program include finding drivers, funding and
insurance.
CM/DeStefano stated that staff would present further information to the
Council as directed at the July 15 meeting.
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye welcomed the newest D.B. staff member. Last weekend was busy with the
Relay for Life, Vantage Point Homeowners neighborhood barbecue, and the D.B.
Chinese-American Association annual fundraising gala. On June 12th he,
C/Herrera and MPT/Everett attended the LA Division of League of Cities meeting
and last night he and CM/DeStefano attended the International Rotary Club
Convention. He congratulated all D.B.H.S. and D.R.H.S. Seniors celebrating
graduations this month. He encouraged everyone to take advantage of the Health
Faire sponsored by Assemblyman Bob Huff on Saturday, June 28 from 11:00 a.m.
to 3:00 p.m. at the Westfield Mall in West Covina. For more information contact Lea
Hernandez at 909-860-5560.
C/Herrera said she appreciated tonight's thorough discussion about the Dial -A -Ride
program. She felt it was about balancing needs and funding with prudent decisions.
She reminded the public that Thursday, June 26 will be the opening of the City's
newest restaurant — Chile's - around lunchtime and hoped residents would support
the business.
C/Chang echoed C/Herrera's sentiments inviting everyone to participate and
support the City's newest restaurant in the Target Center. During May, 177 graffiti
sites were mitigated at a cost of $5,310. He reported that during May the
Neighborhood Improvement Committee and enforcement officers cited 954 houses,
JUNE 17, 2008 PAGE 14 CITY COUNCIL
Which included illegal display of temporary banners, balloons, businesses signs,
illegal signs on the City right-of-way, poor landscaping and lack of maintenance as
well as, holiday lights, trash can debris, parking vehicles on unpaved surfaces and
encroachment on the public right-of-way, etc. There will be a concert at 6:30 p.m.
and a movie at dusk at Sycamore Canyon Park on June 25. He invited everyone to
attend the July 4 celebration at D.B.H.S.
MPT/Everett reported that he and other Council Members and staff attended the
49th annual California Contract Cities Conference on "Taking the Greener Path." He
represented the City at the League of California Cities Mayors and Council
Executive Forum and Advance Leadership Workshop where he was privileged to
meet Judge Dave Rosenberg, a legend in city government. He acknowledged
those who graduated from High School. He and M/Tanaka attended the monthly
Chamber Government Affairs Committee meeting. Friday he attended a youth
summit meeting hosted by the San Gabriel Council of Governments and sponsored
by Sheriff Lee Baca and Attorney Constance Rice.
M/Tanaka attended the Three Valleys Water District Meeting Breakfast; the
Vantage Homeowners Association's goodbye to Brookfield Homes barbecue; the
American Cancer Society D.B. Relay For Life and thanked all who hosted and
participated. He attended the Father's Day luncheon with the D.B. Seniors; the
Lorbeer Middle School Academic Awards night; the WCCA meeting; Regional
Chamber meeting; and, the D.B. Girls Softball League Allstate Invitational
Tournament last weekend. He also attended the annual performance of Polynesian
Dancing and Marshall Arts Demonstration at the Hula Studio; and both he and
C/Chang attended the LA County Fair D.B. Day at the Fair Committee meeting this
morning. He wished his wife Wanda a Happy Anniversary as well as a Happy
Anniversary to C/Tye and his wife Patty.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular
City Council meeting at 9:15 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2008.
JACK TANAKA, MAYOR
Agenda No. 6 . 2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
MAY 8, 2008
CALL TO ORDER:
Chairman Mok called the meeting to order at 7:02 p.m. in the South Coast Air Quality
Manage ment/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE
ROLL CALL:
Commissioner House led the Pledge of Allegiance.
Commissioners Kevin
Michael Shay, Vice
Chairman Kenneth Mok
House, Liana Pincher,
Chairman Jimmy Lin,
Also Present: David Liu, Public Works Director; Kimberly Molina,
Associate Engineer and Marcy Hilario, Senior
Administrative Assistant.
I. APPROVAL OF MINUTES:
A. Minutes of the April 10, 2008 regular meeting.
VC/Lin moved, C/Shay seconded, to approve the April 10, 2008 minutes as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
II. PUBLIC COMMENTS — None
III. ITEMS FROM STAFF:
House, Pincher, Shay, VC/Lin,
None
Chair/Mok
None
A. Received and Filed Traffic Enforcement Updates for:
1. Citations: February, March & April 2008
2. Collisions: February, March & April 2008
3. Street Sweeping: February, March & April 2008
IV. STATUS OF PREVIOUS ACTION ITEMS
PWD/Liu updated the Commission on the Council's Fiscal Year '08-'09 Budget
review.
MAY 8, 2008 PAGE 2 T&T COMMISSION
V. ITEMS FROM COMMISSIONERS — None
VI. INFORMATIONAL ITEMS:
A. Lorbeer Middle School Access — PWD/Liu reported that staff met with the
office manager at Lorbeer Middle School to provide her with draft concepts
and related issues including parking currently allowed along Diamond Bar
Boulevard frontage. This matter is on hold pending input from the school.
B. NTMP — Sunset Crossing Road and Prospectors Road — PWD/Liu stated that
the final design plans are complete and staff is working with Caltrans to
release state funding.
C. Traffic Signal Interconnect Links — Phase I — PWD/Liu reported that the work
on the system backbone commenced the end of April and will continue during
the next four months.
D. Verizon's FIOS Project — PWD/Liu stated that work commenced in the
neighborhood west of Brea Canyon Road and Glenbrook on Monday, April
215.
E. Grand Avenue Street Improvements — Phase III — PWD/Liu reported that the
project is being advertised and bid is scheduled to open on May 15. The
project includes street rehab and landscape improvements along Grand
Avenue from Rolling Knoll easterly to the City limits.
F. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu
reported that a project meeting has been scheduled for June.
G. Lemon Avenue On/Off Ramps Project — PWD/Liu stated that responses to
public comment have been prepared and are being reviewed by staff and
Caltrans. Staff is working on options for disseminating the information to the
residents.
H. SR57/60 Feasibility Study — PWD/Liu reported that this week staff received
geometrics for the three big fix alternatives and a full review is underway.
I. Diamond Ride (Dial -A -Cab) Program — PWD/Liu stated that the City has had
this program for many years to assist seniors and physically challenged
individuals who require transportation around town and visit their physicians.
This program has been in effect since the 1990's and the last time the Council
looked at the program was in November 2001. Recently, there has been an
increase in usage and that individuals are seeking transportation for reasons
other than what was originally intended. Staff wants to make certain the
program remains sound and successful in order to serve as many eligible
residents as possible at a feasible cost. As a result, staff is conducting a
thorough review of the program and has contacted the users to let them know
that the City will be evaluating the program. Staff plans to make its
recommendations to Council in June. VC/Lin asked if this was a subsidized
program and PWD/Liu responded that it is 100 percent funded by Proposition
A (County) money. VC/Lin asked if it was a coupon system and PWD/Liu
outlined the current rules that state a single user can use up to 30 one-way
trips per month within the designated areas.
J. "Rocket Launcher" SCE Tower Relocation — AE/Molina said the work is
completed. However, the City is running on only one line until 24-hour testing
MAY 8, 2008 PAGE 3 T&T COMMISSION
is completed before power is put back into the line by tomorrow evening.
K. 2007-2008 CDBG Curb Ramp Project — AE/Molina reported that bid opening
was on April 17. All bids were rejected by the City Council and the project will
be re -advertised on Monday, May 12 for a second opening on June 5.
L. NTMP — Palomino Drive — AE/Molina stated that this week staff held a kickoff
meeting with KOA Corporation. The first submittal of design plans are
expected to be available to staff by the first week of June with a goal of having
plans completed by August, go out to bid and commence construction
thereafter. Final design plans will be shared with the neighborhood in order to
gain consensus.
M. Residential —Area 4/Arterial — Zone 2 Slurry Seal Project—AE/Molina reported
that the project is out to bid with an expected bid opening on May 29. The
engineer's estimate for this project is $1.8 million.
N. Chino Hills Parkway Street Rehab Project — AE/Molina stated that staff is
targeting construction during the next fiscal year.
C/Shay asked if Caltrans was responsible for maintaining small parkways
leading to on/off ramps. PWD/Liu responded that C/Shay was correct.
C/Shay commented that there were two -foot high brown weeds that were very
unsightly for City entries and exits and the areas should be maintained.
PWD/Liu said staff would pursue the matter.
PWD/Liu indicated to VC/Lin that the City does not necessarily count traffic on
an annual basis. This year the City has conducted citywide traffic counts and
the information is being compiled by the City's traffic engineers.
VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Mok adjourned the meeting at 7:51 p.m.
The foregoing minutes are hereby approved this %=T� day of
Attest:
l
irman Kenneth Mok
, ij e
Respectfuj,:
D d G. u, Secretary
CITY COUNCIL
Agenda # 6.3
Meeting Date: July 1, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Maa
TITLE: Ratification of Check Register da d June 12, 2008 through June 25, 2008
totaling $677,130.91.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $677,130.91 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated June 12, 2008 through June 25,
2008 for $677,130.91 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
G G�Loh ` ua � � 'k—A- )J U/
Finance( rector Assistant City Manager
Attachments: Affidavit and Check Register — 06/12/08 through 06/25/08.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated June 12, 2008 through June 25, 2008 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
Amount
General Fund
$494,695.91
Prop A - Transit Fund
52,621.39
Int. Waste Mgt Fund
18,071.25
AB2766 - AQMD Fund
2,295.28
CDBG Fund
56,456.17
LLAD 38 Fund
10,981.06
LLAD 39 Fund
6,533.96
LLAD 41 Fund
4,252.73
Capital Improvement Project Fund
31,223.16
$677,130.91
Signed:
Linda G. Mag on
Finance Director
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct 4
Amount
Total Check Amount
6/12/2008
08 -PP 12
PAYROLL TRANSFER
P/R TRANSFER 08/PP 12
001
10200
153,898.54
$169,737.34
6/12/2008
80513
PAYROLL TRANSFER
P/R TRANSFER 08/PP 12
112
10200
6,055.39
$1,485.00
6/12/2008
PAYROLL TRANSFER
P/R TRANSFER 08/PP 12
115
10200
7,100.81
6/12/2008
80514
PAYROLL TRANSFER
P/R TRANSFER 08/PP 12
118
10200
1,445.28
$7,000.00
6/12/2008
PAYROLL TRANSFER
P/R TRANSFER 08/PP 12
125
10200
1,237.32
6/12/2008 1
80512
IJOHNABRAM
ENTERTAINMENT -TINY TOTS
1 0015350
1 45300 1
230.001
$230.00
6/12/2008
1
AT & T
PH.SVCS-GENERAL
0014090
42125
29.06
6/12/2008 1
80513
AGI ACADEMY CORP
ICONTRACT CLASS -SPRING
1 0015350
1 45320 1
1,485.00
$1,485.00
6/12/2008 1
80514
JALL WEATHER ROOFING
IHIP PROG-1781 AUTUMGLOW
1 1255215
1 44000 1
7,000.00
$7,000.00
6/12/2008 1
80515
JALLIANT INSURANCE SERVICES INC
ISPL INS -TEEN CONCERT
1 0015350
1 45300 1
473.431
$473.43
6/12/2008 1
80516
ICHRISTINE ANN ANGELI
ICONTRACT CLASS -SPRING
1 0015350
1 45320 1
138.001
$138.00
6/12/2008 1
80517
JAPRIL I BATSON
MTG-A BATSON
1 0015350
1 42340 1
15.001
$15.00
6/12/2008
1 80518
AT & T
PH.SVCS-GENERAL
0014090
1 42125
24.81
$53.87
6/12/2008
1
AT & T
PH.SVCS-GENERAL
0014090
42125
29.06
6/12/2008 1
80519
ISTEVE BARAJAS
FACILITY REFUND-PANTERA
001
1 23002 1
100.001
$100.00
6/12/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-75.60
6/12/2008 1
80520
IBENESYST
6/13/08-P/R DEDUCTIONS
001
1 21105 1
702.481
$702.48
6/12/2008 1
80521
IRICK BETACOURT
A/V SVCS-P/INFO
0014095
1 44000 1
435.83
$435.83
6/12/2008
80522
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
75.60
$420.00
6/12/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-75.60
6/12/2008
80524
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-65
001
23010
420.00
$33.55
6/12/2008 1
80523
IBRUNDIGE GLASS
SUPPLIES -COMM SVCS
1 0015340
42210 1
99.301
$99.30
6/12/2008 1
80524
JBSN SPORTS CORP
SUPPLIES -COMM SVCS
1 0015350
41200 1
33.551
$33.55
6/12/2008 1
80525
ILAUREN CAO
IFACILITY REFUND-PANTERA
1 001
23002 1
50.001
$50.00
Page 1
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount Total Check Amount
6/12/2008
80526 JUDY CARRILLO
RECREATION REFUND
001
34720
57.00 $57.00
6/12/2008 1
80527
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
1 0015333
1 41200 1
92.491
$92.49
6/12/2008
1
DAVID EVANS AND ASSOCIATES INC ICONSTRUCTION-SYC
CYN
2505310
1 46415
4,180.00
6/12/2008 1
80528
ICENTER ICE SKATING ARENA
CONTRACT CLASS -SPRING
0015350
1 45320 1
54.00
$54.00
6/12/2008 1
80529
ELIZABETH CHEN
RECREATION REFUND
1 001
1 34780 1
50.00
$50.00
6/12/2008 1
80530
JUNE CHEN
RECREATION REFUND
1 001
1 34760 1
170.001
$170.00
6/12/2008 1
80531
ITAO CHEN
IFACILITY REFUND-PANTERA
1 001
1 23002 1
50.001
$50.00
6/12/2008 1
80532
ICLAUDE G BRADLEY
REIMB-NRPA MTG
1 0015310
1 42330 1
51.14
$51.14
6/12/2008 1
80533
ICOMLOCK SECURITY GROUP
SUPPLIES -COMM SVCS
1 0015350
1 41200 1
24.731
$24.73
6/12/2008
1 80534
DAVID EVANS AND ASSOCIATES INC
CONTRUCTION-SYC CYN
2505310
1 46415
1,800.00
$5,980.00
6/12/2008
1
DAVID EVANS AND ASSOCIATES INC ICONSTRUCTION-SYC
CYN
2505310
1 46415
4,180.00
6/12/2008 1 80535 DAVID J. GRUNDY TP _& R COMM -5/22 1 0015350 1 44100 1 45.00 $45.00
6/12/2008
80536
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
1 42110
550.55$596.02
$324.50
6/12/2008
1
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
1 42110
45.47
6/12/2008
80537
JAMES DESTEFANO
REIMB-ICSC CONF
0014030
42330
282.50
$324.50
6/12/2008
JAMES DESTEFANO
REIMB-CCCA CONF
0014030
42330
42.00
6/1212008
80538
DENNIS CAROL
PROF.SVCS-P&R COMM
0015350
44000
100.00
$325.00
6/12/2008 1
DENNIS CAROL
1PROF.SVCS-SS/CC MTG
0014030
1 44000
225.00
1
6/12/2008 1
80539
DIAMOND BAR HIGH SCHOOL
IFACILITY REFUND -DBC
1 001
1 23002 1
350.001
$350.00
6/1212008 1
80540
IDIAMOND BAR HIGH SCHOOL
FACILITY REFUND -DBC
1 001
1 23002 1
500.00
$500.00
6/12/2008 1
80541
IDIAMOND BAR IMPROVEMENT ASSOCIATION
AD -JUNE E -WASTE
1155516
1 42110 1
450.00
$450.00
6/12/2008 1
80542
IDIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES-PLNG
1 0015210
1 42325 1
84.851
$284.85
Page 2
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/12/2008
6/12/2008
80542...
DIAMOND BAR INTERNATIONAL DELI
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES-PLNG
MTG SUPPLIES -COMM SVCS
0015210
0015350
42325
42325
100.00
100.00
$284.85...
6/12/2008
80543
DIAMOND BAR MOBIL
FUEL -COMM SVCS
0015310
42310
323.94
$388.25
6/12/2008
DIAMOND BAR MOBIL
FUEL -COMM SVCS
0015230
42310
64.31
1 1
6/12/2008 1
80544
DOGGIE WALK BAGS INC
SUPPLIES -PARKS
0015310
1 41200 1
1,120.50
$1,120.50
6/12/2008
EVERGREEN INTERIORS
PLANT SVCS -DBC
0015333
41200
100.00
1 1
6/12/2008 1
80545
ANITA DOMINGUE
FACILITY REFUND -PETERSON
001
1 23002 1
50.00
$50.00
6/12/2008
80546
EVERGREEN INTERIORS
PLANT SVCS -HERITAGE
0015340
45300
130.00
$401.60
6/12/2008
EVERGREEN INTERIORS
PLANT SVCS -DBC
0015333
41200
100.00
1 1
6/12/2008
EVERGREEN INTERIORS
PLANT SVCS -DBC
0015333
45300
171.60
6/12/2008
80547
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
506.47
$703.69
6/12/2008
1EXCELLANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
1
197.22
1
1 1
6/12/2008
80548
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-303
001
23010
45.00
$194.50
6/12/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-310
001
23010
32.50
1 1
6/12/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -GENERAL
0014090
42120
35.75
6/12/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2006-192
001
23010
16.25
6/12/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-309
001
23010
32.50
6/12/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-290
1 001
23010
32.50
6/12/2008
80549
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
78.82
$671.12
6/12/2008
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
247.04
1 1
6/12/2008
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
345.26
6/12/2008
80550
ADRIANA FLORES
FACILITY REFUND -DBC
001
23002
500.00
$466.00
6/12/2008
ADRIANA FLORES
PROPERTY DAMAGE
001
36615
-34.00
1 1
6/12/2008 1 80551 ESPERANZA FLORES CONTRACT CLASS -GENERAL 1 0015350 1 45320 1 1,050.00 $1,050.00
6/12/2008
80552
GADGIL
FACILITY REFUND -DBC
001
36615
300.00
$400.00
6/12/2008
JUDAY
UDAY GADGIL
FACILITY REFUND -DBC
001
23002
1 100.00
1 1
Page 3
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct # Amount Total Check Amount
6/12/2008
80553
HEIDI GLASSCO
RECREATION REFUND
001
34760 1 955.00 $955.00
6/12/2008 1 80554 CHAD GONELLA ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 612.00 $612.00
6/12/2008 1 80555 JGOVPARTNER IREQUEST PARTNER HOSTING 1 1185098 1 44030 1 850.00 $850.00
6/12/2008 1 80556 GRAND MOBIL IVEH MAINT-COMM DEV 1 0015230 1 42200 1 1,167.16 $1,167.16
6/12/2008 1 80557 GRAPHICS UNITED IPRINT SVCS -CITY NEWS 1 0014095 1 44000 1 3,066.08 $3,066.08
6/12/2008 1 80558 1GRAYBAR SUPPLIES -DBC 1 0015333 1 41200 1 378.88 $378.88
6/12/2008 1 80559 JANUJ GULATI IFACILITY REFUND-SYC CYN 1 001 1 23002 1 50.001 $50.00
6/12/2008 1 80560 TABITHA HERNANDEZ IFACILITY REFUND-PANTERA 1 001 1 23002 1 200.00 $200.00
6/12/2008 1 80561 LEW HERNDON IP & R COMM -5/22 1 0015350 1 44100 1 45.00 $45.00
6/12/2008
80562
HIRSCH PIPE AND SUPPLY INC
DRNKNG FOUNTAIN -PARKS
0015340
42210
1,882.00
$6,107.49
6/12/2008
HIRSCH PIPE AND SUPPLY INC
DRNKNG FOUNTAIN -PARKS
0015340
46410
3,959.27
6/12/2008
HIRSCH PIPE AND SUPPLY INC
SUPPLIES -PARKS
0015340
42210
266.22
6/12/2008
80563
HOME DEPOT CREDIT SERVICES
SUPPLIES -DBC
0015333
41200
22.13
$1,274.42
6/12/2008
HOME DEPOT CREDIT SERVICES
SUPPLIES -DBC
0015333
41200
43.27
6/12/2008
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
223.29
6/12/2008
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
27.88
6/12/2008
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
132.54
6/12/2008
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
63.17
6/12/2008
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
762.14
6/12/2008 1 80564 JHYDRO CONNECTIONS INC SUPPLIES -PARKS 0015340 1 42210 1 538,071 $538.07
6/12/2008
80565
INLAND VALLEY DAILY BULLETIN
LEGAL AD -HOUSING ELEMENT
0015210
44220
477.50
$973.75
6/12/2008
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2007-256
001
23010
235.00
6/12/2008
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2008-306
001
23010
261.25
6/12/2008 1 80566 JINLAND VALLEY HUMANE SOCIETY JANIMAL CONTROL SVCS -JUN 1 0014431 1 45403 1 7,966.671 $7,966.67
Page 4
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
6/12/2008
80567
JENKINS & HOGIN, LLP
LEGAL SVCS -MAY 08
0014020
44020
3,629.20
$9,990.70
6/12/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV
0014020
44020
4,816.00
6/12/2008
80569
JENKINS & HOGIN, LLP
LEGAL SVCS -COMM SVCS
0014020
44020
223.60
$100.00
6/12/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WKS
0014020
44020
877.20
6/12/2008
80570
JENKINS & HOGIN, LLP
LEGAL SVCS -SCRIBBLES
0014020
44021
427.50
$1,957.50
6/12/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -FINANCE
0014020
44020
17.201
1
6/12/2008 1
80568
CHARLOTTE KNUTZEN
RECREATION REFUND
001
34730 1
52.00
$52.00
6/12/2008
LEAGUE OF CALIFORNIA CITIES
LEAGUE MTG-COUNCIL
0014010
42325
35.00
6/12/2008 1
80569
THACH LAM-NGUYEN
FACILITY REFUND-PANTERA
001
1 23002 1
100.00
$100.00
6/12/2008
LEAGUE OF CALIFORNIA CITIES
LEAGUE MTG-CMGR
0014030
42325
35.00
6/12/2008 1
80570
LDM ASSOCIATES INC.
HIP PROG-APR 08
1 1255215
1 44000 1
1,957.50
$1,957.50
6/12/2008
80571
LEAGUE OF CALIFORNIA CITIES
LEAGUE MTG-COUNCIL
0014010
42325
35.00
$140.00
6/12/2008
LEAGUE OF CALIFORNIA CITIES
LEAGUE MTG-COUNCIL
0014010
42325
35.00
6/12/2008
80575
LEAGUE OF CALIFORNIA CITIES
LEAGUE MTG-COUNCIL
0014010
42325
35.00
$9,240.00
6/12/2008
LEAGUE OF CALIFORNIA CITIES
LEAGUE MTG-CMGR
0014030
42325
35.00
6/12/2008 1 80572 YVONNE LEE FACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00
6/12/2008
80573
LEWIS ENGRAVING INC.
ENGRAVING SVCS -CITY TILE
0014090
42113
38.97
$78.48
6/12/2008
LEWIS ENGRAVING INC.
ENGRAVING SVCS -NAME BADGE
0014090
42113
10.01
6/12/2008
80575
LEWIS ENGRAVING INC.
ENGRAVING SVCS -CITY TILE
0014090
42113
29.50
$9,240.00
6/12/2008 1
80574
BENNY LIANG
P & R COMM -5/22
1 0015350
1 44100 1
45.00
$45.00
6/12/2008
1KARYN MILLER
FACILITY REFUND -HERITAGE
001
23004
83.32
6/12/2008 1
80575
LOS ANGELES COUNTY SHERIFF'S DEPT.
STAR DEPUTY SVCS -MAY
1 0014411
1 45401 1
9,240.00
$9,240.00
6/12/2008 1
80576
MATLOCK ASSOCIATES INC
ADA RETROFIT-SYC CYN
1 2505310
1 46415 1
15,926.001
$15,926.00
6/12/2008 1
80577
MAXIMUS INC
PROF.SVCS-FEE STUDY
1 0015210
1 44000 1
18,200.00
$18,200.00
6/12/2008 1
80578
LINDA MIAZGA
FACILITY REFUND-SYC CYN
1 001
1 23002 1
70.00
$70.00
6/12/2008
80579
KARYN MILLER
FACILITY REFUND -HERITAGE
001
23002
200.00
$355.82
6/12/2008
1KARYN MILLER
FACILITY REFUND -HERITAGE
001
23004
83.32
Page 5
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date Check Number Vendor Name
Transaction Description
Fund/ Dept
Acct # Amount
Total Check Amount
6/12/2008 80579... KARYN MILLER
FACILITY REFUND -HERITAGE
001
36610 72.50
$355.82 ...
6/12/2008
80580
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -PK CITATIONS
0014411
42110
6,115.85
$6,139.39
6/12/2008
1
IMINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WKS
0014090
42100
1
23.54
6/12/2008 1 80581 IMITY LITE INC SUPPLIES -GENERAL 1 0014090 1 46220 1 256.01 $256.01
6/12/2008
80582
MOBILE INDUSTRIAL SUPPLY INCORP
SUPPLIES -DBC
0015333
41200
8.00
$56.49
6/12/2008
1
MOBILE INDUSTRIAL SUPPLY INCORP
SUPPLIES -DBC
0015333
41200
1
48.49
6/12/2008 1 80583 IKIM MOERLER FACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00
6/12/2008
80584
MOONLIGHT PRESS
SUPPLIES -COMM SVCS
00152111
41200
197.56
$395.11
6/12/2008 1
1
MOONLIGHT PRESS
ISUPPLIES-P/WORKS
0015510
1 41200
197.55
6/12/2008 1
80585
IDIANE MOORE
FACILITY REFUND -HERITAGE
1 001
1 23002 1
200.00
$200.00
6/1212008
1
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,231.64
6/12/2008 1
80586
BOB MULLER
RECREATION REFUND
1 001
1 34780 1
48.00
$48.00
6/1212008 1
80587
OAK TREE LANES INC
FACILITY REFUND -HERITAGE
1 001
1 23002 1
50.00
$50.00
6/12/2008 1
80588
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 5/25
0015310
1 44000 1
794.40
$794.40
6/12/2008 1
80589
TED OWENS
P & R COMM -5/22
0015350
1 44100 1
45.00
$45.00
6/12/2008 1
80590
CAMERON PATTON
OFFICIAL SVCS -MAY 08
0015350
1 45300 1
756.00
$756.00
6/1212008 1
80591
IROGER PEARCE
FACILITY REFUND-PANTERA
1 001
1 23002 1
200.00
$200.00
6/12/2008
80592
PERS RETIREMENT FUND
RETIRE CONT IB -ER
001
21109
14,388.15
$23,667.22
6/1212008
1
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,231.64
6/12/2008
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
47.43
6/12/2008 1 80593 IPOMONA JUDICIAL DISTRICT PARKING CITATION FEES -APR 1 001 32230 1 2,855.00 $2,855.00
6/12/2008
80594
PROTECTION ONE INC
ALARM SVCS -DBC
0015333
42210
52.50
$127.26
6/12/2008
1
PROTECTION ONE INC
ALARM SVCS-SYC CYN
0015340
1 42210
1 74.76
Page 6
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
6/12/2008
80597
REINBERGER PRINTWERKS
PRINT SVCS -BUS CARDS
0014095
42110
179.70
$694.97
Check Date
Check Number
Vendor Name
PRINT SVCS -ENVELOPES
Transaction Description
42110
Fund/ Dept
Acct #
Amount
Total Check Amount
SMART & FINAL
SUPPLIES -COMM SVCS
0015350
41200
76.53
6/12/2008
$3,182.67
6/12/2008
1 80595
IR F DICKSON COMPANY
DEBRIS COMPOSTING -MAR
1155515 1
45500 1
3,182.67
$631.21
6/12/2008
1 80596
RECY CAL SUPPLY CO
SUPPLIES -RECYCLING
1155516 1
41200 1
631.21 1
6/12/2008
80597
REINBERGER PRINTWERKS
PRINT SVCS -BUS CARDS
0014095
42110
179.70
$694.97
6/12/2008
1
REINBERGER PRINTWERKS
PRINT SVCS -ENVELOPES
0014090
42110
515.27
1 1
6/12/2008 1 80598 KATHERINE RENNEGARBE RECREATION REFUND 001 34780 1 120.00 $120.00
6/12/2008 1 80599 ILIZETTE RODRIGUEZ RECREATION REFUND 001 34780 1 55.00$55.00
6/12/2008 1 80600 RUTH M. LOW P & R COMM -5/22 1 0015350 1 44100 1 45.00 $45.00
6/12/2008 1 80601 IMICHAEL SALAZAR FACILITY REFUND-SYC CYN 001 23002 1 50.00 $50.00
6/12/2008 1 80602 ALEJANDRA SAMPSON RECREATION REFUND 001 1 34780 1 50.00 $50.00
6/12/2008 80603 SAN GABRIEL VALLEY CITY MGR ASSC MTG-MCLEAN/CMGR 0014030 1 42325 1 130.001 $130.00
6/12/2008
80604
MYRA SARMIENTO
FACILITY REFUND-PANTERA
001
23002
100.00
$150.00
6/12/2008
1
IMYRA SARMIENTO
FACILITY REFUND-PANTERA
001
23002
50.00
6/12/2008 1 80605 IFAHAD SAYED I FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00
6/12/2008 1 80606 ISECTRAN SECURITY INC. COURIER SVCS -JUNE 08 1 0014090 1 44000 1 314.28 $314.28
6/12/2008
80607
KHIN SI
FACILITY REFUND -DBC
001
23002
350.00
$316.00
6/12/2008
�KHIN SI
PROPERTY DAMAGE
001
36615
-34.00
6/12/2008 1 80608 SIEGEL DISPLAY PRODUCTS SUPPLIES-P/INFO 1 0014095 1 41200 1 31.35 $31.35
6/12/2008
80609
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
59.94
$468.95
6/12/2008
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
218.45
6/12/2008
SMART & FINAL
SUPPLIES -COMM SVCS
0015350
41200
76.53
6/12/2008
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
114.03
Page 7
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/12/2008
80610
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
366.84
$1,118.66
6/12/2008
80612
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 39
1395539
42126
370.02
$268.12
6/12/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-P/WORKS
0015510
42126
181.69
6/12/2008
80613
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
166.21
$100.00
6/12/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
33.90
6/12/2008 1
80611
ISPRINT
DEP REFUND -FPL 01-48
1 001
1 23010 1
750.00
$750.00
6/12/2008
THE COMDYN GROUP INC
CONSULTANT SVCS -WK 5/16
0014070
44000
3,032.26
6/12/2008 1
80612
ISPRINT
DEP REFUND -FPL 03-035
1 001
1 23010 1
268.12
$268.12
6/12/2008 1
80613
ILORIE ST GERMAIN
I FACILITY REFUND -DBC
1 001
1 23002 1
100.001
$100.00
6/12/2008 1
80614
JJOANN STARKS
IFACILITY REFUND -DBC
1 001
1 36615 1
50.001
$50.00
6/12/2008 1
80615
ISTATE DISBURSEMENT UNIT
SLRY ATTCHMT-BY0426064
1 001
1 21114 1
100.001
$100.00
6/12/2008 1
80616
ISTATE DISBURSEMENT UNIT
SLRY ATTCHMT-0000932977
1001
21114 1
298.90
$298.90
6/12/2008 1
80617
ISWANK MOTION PICTURES
MOVIE -TEEN NIGHT
1 0015350
1 45300 1
271.001
$271.00
6/12/2008 1
80618
IGARY TAM
FACILITY REFUND-PANTERA
001
1 23002 1
200.00
$200.00
6/12/2008
80619
THE COMDYN GROUP INC
CONSULTANT SVCS -WK 5/23
0014070
44000
1,041.60
$4,642.61
6/12/2008
THE COMDYN GROUP INC
CONSULTANT SVCS -WK 5/16
0014070
44000
3,032.26
6/12/2008
80621
THE COMDYN GROUP INC
CONSULTANT SVCS -WK 5/23
0014070
44000
568.75
$44.95
6/12/2008 1
80620
ITIME WARNER
INTERNET SVCS -HERITAGE PK
1 0015340
1 42126 1
116.01
$116.01
6/12/2008 1
80621
TIME WARNER
IMODEM SVCS -COUNCIL
1 0014010
1 42130 1
44.95
$44.95
6/12/2008 1
80622
ITOOLS R US
EQ -PARKS
1 0015340
1 41300 1
214.671
$214.67
6/12/2008 1
80623
TRANE SERVICE GROUP
MAINT-DBC
1 0015333
1 45300 1
874.501
$874.50
6/12/2008 1
80624
TRI -CITIES POOL SERVICE & REPAIR
MAINT-DBC
1 0015333
1 45300 1
160.001
$160.00
6/12/2008 1
80625
UCN INC
ILONG DIST SVCS -MAY
1 0014090
1 42125 1
63.931
$63.93
Page 8
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
6/12/2008
80626
VALLEY CREST LANDSCAPE MAINT INC
MONTHLY MAINT-DBC
0015333
1 45300
5,428.34
$29,086.13
6/12/2008
1
VALLEY CREST LANDSCAPE MAINT INC
MONTHLY MAINT-PARKS
0015340
45300
23,657.79
6/12/2008 1 80627 IVANTAGEPOINT TRNSFR AGNTS-303248 6/13/08-P/R DEDUCTIONS 1 001 1 21108 1 28,767.09 $28,767.09
6/12/2008
80628
VERIZON CALIFORNIA
PH.SVCS-HERITAGE
0015340
42125
40.30
$1,624.49
6/12/2008
1
VERIZON CALIFORNIA
PH.SVCS-HERITAGE P/PHONE
0015340
42125
24.82
6/12/2008
VERIZON CALIFORNIA
PH.SVCS-PETERSON P/PHONE
0015340
42125
88.01
6/12/2008
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
29.70
6/12/2008
VERIZON CALIFORNIA
PH.SVCS-INFO TO GO
0014090
42125
663.20
6/12/2008
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
663.76
6/12/2008
VERIZON CALIFORNIA
PH.SVCS-INFO TO GO
1 0014090
1 42125
114.70
6/12/2008
80629
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
388.09
$1,486.46
6/12/2008
1
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
985.74
6/12/2008
WAXIE SANITARY SUPPLY
PARKS
0015340
42210
112.63
6/12/2008
80630
WELLDYNERX
SHARPS PROG-SOLID WASTE
1155515
44000
100.80
$143.12
6/12/2008
1
IWELLDYNERX
SHARPS PROG-SOLID WASTE
1155515
44000
42.32
6/12/2008
80631
WEST COAST ARBORISTS INC
TREE MAINT-APR 08
0015558
45509
877.50
$1,527.50
6/12/2008
1
WEST COAST ARBORISTS INC
TREE MAINT-APR 08
0015558
45510
650.00
6/12/2008 1 80632 IPAUL WRIGHT JAN SVCS -P/C, CNCL 1 0014090 1 44000 1 192.501 $192.50
6/12/2008
80633
YOSEMITE WATER
EQ RENTAL-SYC CYN
0015310
1 42130
15.50
$60.00
6/12/2008
1
YOSEMITE WATER
IWATER SUPPLIES-SYC CYN
0015350
1 41200
44.50
6/19/2008
80634
ADVANCED APPLIED ENGINEERING INC
PROF.SVCS-EN 07-559
001
23012
620.00
$1,740.00
6/19/2008
ADVANCED APPLIED ENGINEERING INC
ADMIN FEE -EN 07-559
001
23012
155.00
6/19/2008
ADVANCED APPLIED ENGINEERING INC
ADMIN FEE -EN 07-559
001
34650
-155.00
6/19/2008
ADVANCED APPLIED ENGINEERING INC
PROF.SVCS-EN 07-554
001
23012
1,120.00
6/19/2008
ADVANCED APPLIED ENGINEERING INC
ADMIN FEE -EN 07-554
001
23012
280.00
6/19/2008
ADVANCED APPLIED ENGINEERING INC
ADMIN FEE -EN 07-554
001
34650
-280.00
Page 9
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept
Acct # Amount
Total Check Amount
6/19/2008
80635
IPHIL ANTHONY
ENTERTAINMENT -SR DANCE 0015350
45300 350.00
$350.00
6/19/2008
80636
BASHFORD ENTERPRISES
RETENTION PAYABLE
125
20300
-1,480.40
$32,194.60
6/19/2008
BASHFORD ENTERPRISES
RETENTION PAYABLE
125
20300
-1,500.00
6/19/2008
80641
BASHFORD ENTERPRISES
HIP PROG-2480 SUNBRIGHT
1255215
44000
5,371.00
397.35
6/19/2008
BASHFORD ENTERPRISES
HIP PROG-766 SUMMERWOOD
1255215
44000
15,000.00
6/19/2008
80642
BASHFORD ENTERPRISES
HIP PROG-688 ARMITOS
1255215
44000
14,804.001
1
6/19/2008
80637
BEAR STATE AIR CONDITIONING SVCS IN
MAINT SVCS -DBC
0015333
45300
773.00
$915.53
6/19/2008
BEAR STATE AIR CONDITIONING SVCS IN
MAINT SVCS -HERITAGE PK
0015340
42210
57.53
6/19/2008
80641
BEAR STATE AIR CONDITIONING SVCS IN
MAINT SVCS-PANTERA PK
0015340
42210
85.00
397.35
6/19/2008 1 80638 IBLUE SKY CAFE INC JEMPLY QTR BRKFST-JUN 1 0014060 1 42347 1 457.361 $457.36
6/19/2008
80639
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
511.46
$5,998.91
6/19/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-511.46
6/19/2008
80641
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-65
001
23010
2,712.47
397.35
6/19/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
488.24
6/19/2008
80642
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-488.24
$50.00
6/19/2008
BONTERRA CONSULTING INC.
PROF.SVCS-FER 96-1
001
23011
445.00
6/19/2008
8DG43
BONTERRA CONSULTING INC.
ADMIN FEE-FER 96-1
001
23010
80.10
$1,000.00
6/1 912 00 8
BONTERRA CONSULTING INC.
ADMIN FEE-FER 96-1
001
34430
-80.10
6/1912008
80644
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-65
1 001
23010
2,841.44
$114.31
6/19/2008 1
80640
IKATHY BREAUX
ICONTRACT CLASS -SPRING
1 0015350
45320
158ADI
$158.40
6/19/2008 1
80641
IBRUNDIGE GLASS
IGLASS TABLE TOP-CONF RM
1 0014090
41200
397.3,51
397.35
6/19/2008 1
80642
IJOHN CARRILLO
IFACILITY REFUND-PANTERA
1 001
23002
50.001
$50.00
6/19/2008
8DG43
ISHAWN CRAWFORD
EXCURSION -DAY CAMP
1 0015350
42410
1,000.001
$1,000.00
6/19/2008 1
80644
ICATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
114.311
$114.31
6/19/2008 1
80645
ICHARTER OAK GYMNASTICS, INC.
ICONTRACT CLASS -SPRING
0015350
45320
297.001
$297.00
Page 10
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name Transaction Description
Fund/ Dept Acct #
Amount
Total Check Amount
6/19/2008
80646
JUNE CHEN RECREATION REFUND
001 1 34780
93.00
$93.00
6/19/2008 1
80647
CHUCK E. CHEESE
EXCURSION -DAY CAMP
1 0015350
1 42410 1800.00
500.00
$800.00
6/19/2008
FREDDY CORTEZ
PROPERTY DAMAGE -DBC
001
36615
-34.00
6/19/2008 1
80648
ICHURCH OF THE VALLEY
FACILITY REFUND -PETERSON
1 001
1 23002 1
-100.00
77 $200.00
6/19/2008
FREDDY CORTEZ
PROPERTY DAMAGE -DBC
001
36615
-15.00
6/19/2008 1
80649
CONSTANCE J. LILLIE
ICONTRACT CLASS -SPRING
1 0015350
1 45320 1
432.00
$432.00
6/19/2008
80650
FREDDY CORTEZ
FACILITY REFUND -DBC
001
23002
500.00
$351.00
6/19/2008
FREDDY CORTEZ
PROPERTY DAMAGE -DBC
001
36615
-34.00
6/19/2008
FREDDY CORTEZ
PROPERTY DAMAGE -DBC
001
36615
-100.00
6/19/2008
FREDDY CORTEZ
PROPERTY DAMAGE -DBC
001
36615
-15.00
6/19/2008
80651
D & J MUNICIPAL SERVICES INC
BLDG & SAFETY SVCS -APR
0015220
45000
25,398.10
$50,688.67
6/19/2008
D & J MUNICIPAL SERVICES INC
BLDG & SAFETY SVCS -MAY
0015220
45000
17,370.57
6/19/2008
D & J MUNICIPAL SERVICES INC
PROF.SVCS-INSPECTIONS
2505310
46415
3,280.00
6/19/2008
D & J MUNICIPAL SERVICES INC
PROF.SVCS-INSPECTION
2505510
46416
4,640.00
6/19/2008 1 80652 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -MAY 08 1 0014020 1 44023 1 2,376.201 $2,376.20
6/19/2008
80653
DAVID EVANS AND ASSOCIATES INC
PROF.SVCS-FPL 2005-130
001
23010
1,185.00
$1,919.25
6/19/2008
DAVID EVANS AND ASSOCIATES INC
ADMIN FEE -FPL 2005-130
001
23010
213.30
6/19/2008
DAVID EVANS AND ASSOCIATES INC
ADMIN FEE -FPL 2005-130
001
34430
-213.30
6/19/2008
DAVID EVANS AND ASSOCIATES INC
PROF.SVCS-FPL 2005-147
001
23010
380.25
6/19/2008
DAVID EVANS AND ASSOCIATES INC
ADMIN FEE -FPL 2005-147
001
23010
68.45
6/19/2008
DAVID EVANS AND ASSOCIATES INC
ADMIN FEE -FPL 2005-147
001
34430
-68.45
6/19/2008
DAVID EVANS AND ASSOCIATES INC
PROF.SVCS-FPL 2002-63
001
23010
354.00
6/19/2008
DAVID EVANS AND ASSOCIATES INC
ADMIN FEE -FPL 2002-63
001
23010
63.72
6/19/2008
DAVID EVANS AND ASSOCIATES INC
JADMIN FEE -FPL 2002-63
001
34430
-63.72
6/19/2008
80654
DENNIS CAROL
PROF.SVCS-PLNG MTG
0015210
44000
200.00
$525.00
6/19/2008
DENNIS CAROL
PROF.SVCS-P/COMM
0015210
44000
100.00
6/19/2008
DENNIS CAROL
PROF.SVCS-PLNG COMM
0015210
44000
75.00
6/19/2008
DENNIS CAROL
PROF.SVCS-PLNG COMM
0015210
44000
150.00
6/19/2008 1 80655 IDEPARTMENT OF JUSTICE PRE-EMPLOYMENT SCREENING 1 0014060 1 42345 1 64.001 $64.00
Page 11
Check Date I Check
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Vendor Name
Transaction Description
Fund/ Dept I Acct # I Amount I Total Check Amount
6/19/2008
80656
DIAMOND BAR HAND CAR WASH
CAR WASH-NGHBRHD IMP
0015230
42200
11.99
$180.37
6/19/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -POOL VEH
0014090
42200
113.40
6/19/2008
80658
DIAMOND BAR HAND CAR WASH
CAR WASH -COMM SVCS
0015310
42200
12.99
$697.01
6/19/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -ROAD MAINT
0015554
42200
41.99
6/19/2008 1
80657
IDIANA CHO & ASSOCIATES
ICONSULTANT SVCS -MAY 08
1 1255215
1 44000 1
1,162.501
$1,162.50
6/1 9120 08
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1415541
42210
56.10
6/19/2008 1
80658
IDISCOUNT SCHOOL SUPPLY
SUPPLIES -DAY CAMP
1 0015350
1 41200 1
697.01
$697.01
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
84.54
6/19/2008 1
80659
IMICHAEL DONOHOO
IRECREATION REFUND
1 001
1 34760 1
245.00
$245.00
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
69.59
6/19/2008 1
80660
JEDUCATION TO GO
ICONTRACT CLASS -SPRING
1 0015350
1 45320 1
110.00
$110.00
6/19/2008
80661
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
106.97
$5,147.93
6/1 9120 08
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1415541
42210
56.10
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
198.53
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
84.54
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
40.66
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
69.59
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
41.53
611912008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
42.34
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
671.43
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
1,076.67
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
799.53
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
122.67
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 41
1415541
42210
211.31
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
657.39
6/19/2008
EXCEL LANDSCAPE
ADDL MAINT-DIST 39
1395539
42210
900.03
6/19/2008
EXCEL LANDSCAPE
JADDL MAINT-DIST 41
1415541
1 42210
1 68.64
6/19/2008
80662
FOOTHILL TRANSIT
CITY SUBSIDY -JUN 08
1125553
45533
3,165.00
$33,950.00
6/19/2008
FOOTHILL TRANSIT
FOOTHILL PASSES -JUN 08
1125553
45535
13,325.00
6/19/2008
FOOTHILL TRANSIT
CITY SUBSIDY -APR 08
1125553
45533
3,635.00
6/19/2008
FOOTHILL TRANSIT
FOOTHILL PASSES -APR 08
1125553
45535
13,825.00
Page 12
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number Vendor Name Transaction Description
Fund/ Dept
Acct # I
Amount
Total Check Amount
6/19/2008
80663 HEATHER FOREMAN FACILITY REFUND -DBC
001
23002
1 100.00
$100.00
6/19/2008 1
80664
GFI USA INC
RENEWAL -COMP MAINT
1 0014070
1 42205 1
967.95$967.95
$1,707.50
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-595
001
23012
128.75
6/19/2008 1
80665
IWILLIAM GIEBE
CONTRACT CLASS -SPRING
1 0015350
1 45320 1
1,608.00
$1,608.00
6119/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-574
001
23012
395.00
6/19/2008 1
80666
GO LIVE TECHNOLOGY INC
ICONSULTANT SVCS -WK 6/13
0014070
1 R44000 1
3,900.001
$3,900.00
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
34650
-98.75
6/19/2008 1
80667
GRAFFITI CONTROL SYSTEMS
IGRAFFITI REMOVAL SVCS -MAY
0015230
1 45520 1
5,310.00
$5,310.00
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
23012
94.38
6/19/2008 1
80668
GREGORY S GUBMAN
REIMS -APA CONF
0015210
1 42330 1
34.70
$34.70
6/19/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-598
001
23012
420.00
6/19/2008 1
80669
SHANNON GRIFFITHS
ICONTRACT CLASS -SPRING
0015350
1 45320 1
336.00
$336.00
6119/2008
80670
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-595
001
23012
515.00
$1,707.50
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-595
001
23012
128.75
6/19/2008
80672
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-595
001
34650
-128.75
$40.00
6119/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-574
001
23012
395.00
6/19/2008
80673
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
23012
98.75
$90.00
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
34650
-98.75
6/19/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-574
001
23012
377.50
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
23012
94.38
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
34650
-94.38
6/19/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-598
001
23012
420.00
6/19/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-598
001
23012
105.00
6/19/2008
IHALL & FOREMAN, INC.
ADMIN FEE -EN 07-598
001
34650
-105.00
6/19/2008 1
80671
JDAVID HALM
REIMB-LCCA CONF
0014411
1 42330 1
259.141
$259.14
6/19/2008
ISHAHEEN IDRIES
FACILITY REFUND -DBC
001
36615
0.01
6/19/2008 1
80672
ITERRI HARAI
RECREATION REFUND
1 001
34780 1
40.00
$40.00
6/19/2008 1
80673
IKEVIN HOUSE
T & T COMM -MAY
1 0015510
44100 1
90.00
$90.00
6/19/2008
80674
SHAHEEN IDRIES
FACILITY REFUND -DBC
001
23002
350.00
$350.01
6/19/2008
ISHAHEEN IDRIES
FACILITY REFUND -DBC
001
36615
0.01
6/19/2008 80675 INLAND EMPIRE STAGES SR EXCURSION -FANTASY SPNG 1125350 45310 1,111.00 $1,111.00
Page 13
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date ICheckNumberl Vendor Name I Transaction Description
Fund/ Dept 1 Acct # I Amount I Total Check Amount
6/19/2008
80676
INLAND VALLEY DAILY BULLETIN
LEGAL AD -SEALED BIDS
2505510
46416
215.00
$662.50
6/19/2008
INLAND VALLEY DAILY BULLETIN
LEGAL AD -SEALED BIDS
2505310
46415
215.00
6/19/2008
80681
INLAND VALLEY DAILY BULLETIN
LEGAL AD -SEALED BIDS
2505310
46415
232.50
$387.25
6/19/2008
80677
KENS HARDWARE
SUPPLIES -PARKS
0015340
42210
575.20
$701.63
6/19/2008
KENS HARDWARE
SUPPLIES -DBC
0015333
41200
43.82
6/19/2008
80681
KENS HARDWARE
SUPPLIES -COMM SVCS
0015310
42200
82.61
$387.25
6/19/2008 1 80678 IHADI KHALIL IRECREATION REFUND 1 001 1 34760 1 225.001 $225.00
6/19/2008
80679
LANDAMERICA GATEWAY
HIP PROG-1781 AUTUMNGLOW
1255215
44000
100.00
$600.00
6/19/2008
LANDAMERICA GATEWAY
HIP PROG-1781 AUTUMNGLOW
1255215
44000
100.00
6/19/2008
80681
LANDAMERICA GATEWAY
HIP PROG-766 SUMMERWOOD
1255215
44000
100.00
$387.25
6/19/2008
LANDAMERICA GATEWAY
HIP PROG-332 ROCK RIVER
1255215
44000
100.00
6/19/2008
LANDAMERICA GATEWAY
HIP PROG-688 ARMITOS
1255215
44000
100.00
6/19/2008
LANDAMERICA GATEWAY
HIP PROG-20827 CLIFFSIDE
1255215
44000
100.00
6/19/2008 1
80680
LANDS' END BUSINESS OUTFITTERS
SUPPLIES -CODE ENFOR
1 0015230
1 41200 1
378.231
$378.23
6/19/2008
LDM ASSOCIATES INC.
CONSULTANT SVCS -MAR
0015210
44250
56.25
6/19/2008 1
80681
ILANTERMAN DEVELOPMENT CENTER
PROCEEDS -CITY B/DAY PARTY
1 0015350
1 42353 1
387.251
$387.25
6/19/2008
80682
LDM ASSOCIATES INC.
CONSULTANT SVCS -HIP MAY
1255215
44000
1,606.25
$3,206.25
6/19/2008
LDM ASSOCIATES INC.
CONSULTANT SVCS -MAR
0015210
44250
56.25
6/19/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-250
001
23010
75.00
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
23010
13.50
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
34430
-13.50
6/19/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-256
001
23010
75.00
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-256
001
23010
13.50
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-256
001
34430
-13.50
6/19/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-312
001
23010
181.25
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-312
001
23010
32.63
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-312
001
34430
-32.63
6/19/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-304
001
23010
656.25
6/19/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-304
001
23010
118.13
6/1912008
LDM ASSOCIATES INC.
JADMIN FEE -FPL 2008-304
001
1 34430
1 -118.13
Page 14
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/19/2008
80682...
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2008-306
001
23010
556.25
$3,206.25 ...
6/19/2008
80687
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2008-306
001
23010
100.13
$90.00
6/19/2008
LDM ASSOCIATES INC.
1ADMIN FEE -FPL 2008-306
001
34430
-100.131
1
6/19/2008
80683
KWANG HO LEE
PLNG COMM -JUN
0015210
44100
1 65.00
$325.00
6/19/2008
1KWANG HO LEE
IPLNG COMM-APR/MAY
0015210
44100
260.00
6/19/2008
80684
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 03-405
001
23012
628.28
$2,138.02
6/19/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-598
001
23012
623.24
6/19/2008
80687
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
23012
112.18
$90.00
6/19/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
34650
-112.18
6/19/2008
80688
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-595
001
23012
324.00
$45.00
6/19/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-595
001
23012
58.32
1 1
6/19/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-595
001
34650
-58.32
6/19/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-598
001
23012
562.50
6/19/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-598
001
23012
101.25
6/19/2008
LEIGHTON & ASSOCIATES, INC.
JADMIN FEE -EN 07-598
001
34650
-101.25
6/19/2008
80685
LEWIS ENGRAVING INC.
ENGRAVING SVCS -PLAQUE
0015210
4120D
72.53
$92.56
6/19/2008
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGES
0014060
42347
20.03
6/19/2008 1
80686
JJINAH LEY
IFACILITY REFUND -HERITAGE
001
1 23002 1
200.00
$200.00
6/19/2008
LOS ANGELES COUNTY MTA
MTA PASSES -APR 08
1125553
45535
2,867.65
6/19/2008 1
80687
ILIANA PINCHER
IT & T COMM -MAY
0015510
1 44100 1
90.00
$90.00
6/19/2008
LOS ANGELES COUNTY MTA
MTA PASSES -MAY 08
1125553
45535
3,046.05
6/19/2008 1
80688
IJIMMY LIN
IT & T COMM -MAY
0015510
1 44100 1
45.001
$45.00
6/19/2008
80689
LOS ANGELES COUNTY MTA
CITY SUBSIDY -APR 08
1125553
45533
1,002.85
$11,505.00
6/19/2008
LOS ANGELES COUNTY MTA
MTA PASSES -APR 08
1125553
45535
2,867.65
6/19/2008
LOS ANGELES COUNTY MTA
CITY SUBSIDY -MAY 08
1125553
45533
972.45
6/19/2008
LOS ANGELES COUNTY MTA
MTA PASSES -MAY 08
1125553
45535
3,046.05
6/19/2008
LOS ANGELES COUNTY MTA
CITY SUBSIDY -JUN 08
1125553
45533
867.20
6/19/2008
LOS ANGELES COUNTY MTA
MTA PASSES -JUN 08
1125553
45535
2,748.80
1 1
6/19/2008 1 80690 ILOS ANGELES COUNTY PUBLIC WORKS ISUMP PUMP MAINT-APR 08 0015340 1 42210 1 483.96 $483.96
Page 15
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/19/2008
80691
IKAREN MAY
ICONTRACT CLASS -SPRING
0015350
45320
1 468.00
$468.00
6!19/2008 80692 CLAUDIA MELENDEZ FACILITY REFUND-REAGAN 001 23002 50.00 $50.00
6/19/2008
80693
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -COMM SVCS
2505310
46415
211.46
$1,117.43
6/19/2008
1
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -COMM SVCS
2505310
46415
137.91
6119/2008
80695
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -COMM SVCS
2505510
46416
126.00
$200.00
6119/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -COMM SVCS
2505310
46415
259.29
6/19/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -COMM DEV
0015210
42110
320.42
6119/2008
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS -COMM DEV
0015210
42110
62.35
6/19/2008 1
80694
IKENNETH MOK
IT & T COMM -MAY
1 0015510
44100 1
90.001
$90.00
6/19/2008
1
THOMAS MUNOZ
PROPERTY DAMAGE
001
36625
-25.00
6/19/2008 1
80695
JELEANOR MONROE
IFACILITY REFUND -HERITAGE
1 001
23002 1
200.00
$200.00
6/19/2008
80696
THOMAS MUNOZ
FACILITY REFUND -HERITAGE
001
23002
200.00
$175.00
6/19/2008
1
THOMAS MUNOZ
PROPERTY DAMAGE
001
36625
-25.00
6/19/2008 1 80697 INANCY FONG REIMB-ICSC CONF 1 0015240 42330 1 53.00 $53.00
6/19/2008
80698
STEVE G NELSON
PLNG COMM -JUN
0015210
1 44100
65.00
$195.00
6/19/2008
1
STEVE G NELSON
PLNG COMM-APR/MAY
0015210
1 44100
130.00
6/19/2008
1 80699
KATHLEEN ERIN NOLAN
PLNG COMM -JUN
0015210
44100
65.00
$325.00
6/19/2008
1
KATHLEEN ERIN NOLAN
PLNG COMM-APR/MAY
0015210
44100
260.00
6/19/2008
80700
NRS INC.
HAIRS-COMM DEV
0015210
46220
1,732.17
$2,347.31
1 1
6/19/2008
NRS INC.
ICHAIR-PIWKS
0015510
46220
615.14
6/19/2008
80701
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 5/29
0015210
44000
158.88
$476.64
6/19/2008
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 6/5
0015210
44000
1
158.88
6/19/2008
80703
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 6/8
0015310
44000
158.88
$77.25
6/19/2008 1
80702
JALONDRA CONTRERAS
IRECREATION REFUND
1 001
1 36615 1
400.00
$400.00
6/19/2008 1
80703
JORIENTAL TRADING COMPANY INC
SUPPLIES -TINY TOTS
1 0015350
1 41200 1
77.251
$77.25
Page 16
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/19/2008
6/19/2008
80704
ORKIN PEST CONTROL INC
ORKIN PEST CONTROL INC
GOPHER CONTRL SVCS -MAY
GOPHER CONTRL-SYC CYN
1385538
0015340
42210
42210
57.75
60.50
$118.25
6/19/2008 1
80705
OROMAR SILKSCREEN
SHIRTS -DAY CAMP
1 0015350
1 41200 1
2,420.851
$2,420.85
6/19/2008
1
IR
R F DICKSON COMPANY
DEBRIS COMPOSTING -MAY
1155515
45500
3,417.65
6/19/2008 1
80706
IP F PETTIBONE & CO
SUPPLIES-PLNG
0015210
1 41200 1
197.14
$197.14
6/19/2008 1
80707
ICAMERON PATTON
1OFFICIAL SVCS-MAY/JUN
0015350
1 45300 1
2,184.001
$2,184.00
6/19/2008
80708
F DICKSON COMPANY
DEBRIS COMPOSTING -APR
1155515
1 45500
3,145.79
$6,563.44
6/19/2008
1
IR
R F DICKSON COMPANY
DEBRIS COMPOSTING -MAY
1155515
45500
3,417.65
6/19/2008 1
80709
RITA RAMIREZ
FACILITY REFUND-SYC CYN
001
1 23002 1
50.00
$50.00
6/19/2008
1
JACK SHAH
PLNG COMM-APR/MAY
0015210
44100
130.00
6/19/2008 1
80710
IMARIO E RATHGEBER
ENTERTAINMENT -TEEN NITE
0015350
1 45300 1
1,500.00
$1,500.00
6/19/2008
80711
ICATHERINE REAL
FACILITY REFUND -HERITAGE
001
1 23002
50.001
$50.00
6/19/2008 1
80712
1RONALD M EVERETT
REIMB-CCCA CONF
0014010
1 42330
105.73
$105.73
6/19/2008 1
80713
IFIRANCIS SABADO
ICONTRACT CLASS -SPRING
0015350
45320
1,224.00
$1,224.00
6/19/2008 1
80714
IMARTHA SANDOVAL
FACILITY REFUND -DBC
001
23002
500.00
$500.00
6/19/2008
80715
JACK SHAH
PLNG COMM -JUN
0015210
1 44100
65.00
$195.00
6/19/2008
1
JACK SHAH
PLNG COMM-APR/MAY
0015210
44100
130.00
6/19/2008 1 80716 IMICHAEL SHAY T & T COMM -MAY 1 0015510 1 44100 1 90.001 $90.00
6/19/2008
80717
ALBERT SIM
FACILITY REFUND -DBC
001
23002
100.00
$50.00
6/19/2008
1
ALBERT SIM
FACILITY REFUND -DBC
001
1 36615
-50.00
6/19/2008 1 80718 ICHERYL SKIDMORE CONTRACT CLASS -SPRING 1 0015350 1 45320 1 363.00 $363.00
6/19/2008
80719
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
1
42126
1 17.52
$5,429.51
1 1
6/19/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
1 5,411.99
Page 17
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept Acct # Amount
Total Check Amount
6/19/2008
80720
STEVE M TYE
REIMB-CCCA CONF 0014010 42330 92.15
$92.15
6/19/2008 1
80721
ITERESA STEVENSON
FACILITY REFUND -HERITAGE
1 001 1
23002 1
200.00
$200.00
6/19/2008
1
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-PARKS
0015340
45300
23,657.79
$1,607.59
6/19/2008 1
80722
KATHLEEN STRUDWICK
IFACILITY REFUND-SCY CYN
001 1
23002 1
200.00
$200.00
6/19/2008
VERIZON CALIFORNIA
PH.SVCS-DIAL ACCESS MODEM
0014090
42125
71.99
6/19/2008 1
80723
TENNIS ANYONE
CONTRACT CLASS -SPRING
0015350
1 45320 1
4,632.601
$4,632.60
6/19/2008 1
80724
TIME WARNER
ICABLE SVCS -INFO SYS
0014070
1 44030 1
681.72
$681.72
6/19/2008 1
80725
ITIME WARNER
IMODEM SVCS -COUNCIL
0014010
1 42130 1
44.95
$44.95
6/19/2008
80726
TRIFYTT SPORTS
CONTRACT CLASS -SPRING
0015350
45320
432.001$432.00
6/19/2008 1
80727
IVALLEY CONCRETE
REFUND -PLANS AND SPECS
001
1 36650 1
30.00
$30.00
6/19/2008
80728
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-DBC JUN
0015333
45300
5,428.33
$29,254.12
6/19/2008
1
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-PARKS
0015340
45300
23,657.79
$1,607.59
6/19/2008
80733
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PAUL GROW
0015340
42210
168.00
6/19/2008
80729
VERIZON CALIFORNIA
PH.SVCS-PANTERA
0015340
42125
87.97
$341.29
6/19/2008
1
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
93.36
$1,607.59
6/1912008
80733
VERIZON CALIFORNIA
PH.SVCS-SYC CYN PK
0015340
42125
87.97
6/19/2008
VERIZON CALIFORNIA
PH.SVCS-DIAL ACCESS MODEM
0014090
42125
71.99
6/19/2008
80730
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -MAY
0015350
42140
420.00
$1,044.00
6/19/2008
1
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -MAY
0015350
42140
624.00
$1,607.59
6/19/2008
80731
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
8,392.35
$29,627.26
6/19/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
4,033.40
$1,607.59
6/19/2008
80733
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
2,478.14
6/19/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
14,410.19
6/19/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DBC
0015333
42126
313.18
6/19/2008 1
80732
ILE HONG WANG
ICONTRACT CLASS -SPRING
0015350
45320 1
633.60
$633.60
$1,607.59
6/19/2008 1
80733
IWELLS FARGO BANK
IVEH MAINT-COMM SVCS
0015350
42200 1
977.111
Page 18
City of Diamond Bar - Check Register 06/12/08 thru 06/25/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/19/2008
80733...
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
50.00
$1,607.59 ...
6/19/2008
80737
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
111.41
$130.00
6/19/2008
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
58.21
6/19/2008
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
4120D
114.09
6/19/2008
WELLS FARGO BANK
MTG SUPPLIES -GENERAL
0014090
42325
27.25
6/19/2008
WELLS FARGO BANK
MTG SUPPLIES -GENERAL
0014090
42325
154.42
6/19/2008
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41400
47.81
6/19/2008
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41400
16.41
6/19/2008
IWELLS FARGO BANK
BANK CHARGES
0014090
42128
1 50.88
6/19/2008 1 80734 IWELLS FARGO BANK CCCA CONF-COUNCIL 1 0014010 1 42330 1 231.831 $231.83
6/19/2008
80735
YI TONY TORNG
HIP PROG-1781 AUTUMNGLOW
1255215
44000
3,288.006/19/2008
$260.00
1
JW:NDOR
WNDOR
HIP PROG-20827 CLIFFSIDE
1255215
44000
7,410.00
6/19/2008 1
80736
YI TONY TORNG
JPLNG COMM-APR/MAY
1 0015210
1 44100 1
260.00
$260.00
6/19/2008 1
80737
YMCA Y'S MEN
REIMB-WINTER SNOW FEST
0015350
1 45300 1
130.001
$130.00
$677,130.91
Page 19
Agenda # 6.4
Meeting Date: July 1, 2008
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: Approval of a Consulting Servic s Agreement with Gary L. Neely for Governmental
Affairs Consulting Services for 18 months at $1,620 per month.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
The proposed 18 month agreement will be expensed to the FY 2008-09 and FY 2009-2010 Budgets for
the Planning Division — Professional Services appropriation (001-5210-44210).
BACKGROUND:
Mr. Neely is presently under contract with the City to provide governmental affairs consulting services.
The current contract expires on June 30, 2008. It is recommended that a new contract for consulting
services be approved for 18 months (July 1, 2008 to December 31, 2009) at the current retainer rate of
$1,620.00 per month with the total contract amount not to exceed $29,160.
The City Manager and members of the City Council determine the nature and scope of services
performed by this Consultant. Assigned tasks have focused upon providing advice and consulting
services to City Council Members and Staff regarding the City of Industry ownership of properties within
the City and its Sphere of Influence, matters related to the Tres Hermanos Conservation Authority, area
conservancies such as the Wildlife Corridor Conservation Authority and the Rivers and Mountains
Conservancy. In the past, assigned tasks have included matters related to local and Statewide Water
Districts and water infrastructure; Metropolitan Transit Authority of Southern California, Los Angeles
County activities within the City's Sphere of Influence and adjacent related acreage under jurisdiction of
the County. Other tasks assigned more recently have related to large development proposals such as
the proposed hillside residential project and the stadium project. This proposed consulting services
agreement creates a new contract with Mr. Neely to maintain and expand upon services provided to the
City.
Attachment:
1. Consulting Services Agreement
CONSULTING SERVICES AGREEMENT
With
GARY L. NEELY
This Agreement is made and entered into this 1St day of July 2008, between the
City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "City") and
Gary L. Neely ("Consultant").
RECITALS
A. The City desires to continue to utilize the services of Consultant as an
independent contractor providing Governmental Affairs Consulting Services to the City.
B. The current Consulting Services Agreement with Consultant is set to
expire on June 30, 2008.
C. Consultant will continue to provide additional "as -needed" services at the
rate of $1,620.00 per month commencing July 1, 2008, and continuing to December 31,
2009.
D. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and training, education and expertise of its principals
and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant include Government Affairs
Consulting Services as determined by the City Manager or
members of the City Council.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth
in the City Council Report dated July 1, 2008 , attached hereto as
Exhibit "A" .
C. Consultant shall provide City Manager with a written report
prepared each month outlining the activities performed by
consultant and status of assigned projects. Consultant shall
provide City Manager with timely written reports providing a
summary of attended meetings and discussions therein and provide
relevant documentation received from such meetings.
2. Term of Agreement. This contract shall be in effect from July 1, 2008 to
December 31, 2009, unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant on a time and
material basis at the rate of $1,620.00 per month. Payment will be made only after
submission of proper invoices in the form specified by City. Total payment to
Consultant pursuant to this Agreement shall not exceed $29,160.
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: City Manager Consultant:
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
6. Status as Independent Consultant.
Gary L. Neely
13933 Laurelwood Avenue
Corona, CA 92880
A. Consultant is, and shall at all times remain, as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes in amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employee's. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable workers' compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
D. Consultant shall, at Consultant's sole cost and expense, obtain a
valid City of Diamond Bar Business License.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as
a Consultant, then all obligations, liabilities, covenants and conditions under this Section
8 shall be joint and several.
9. Insurance.
A. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance, with minimum combined single limits coverage of $500,000.00; (3)
automotive liability insurance, with minimum combined single limits coverage of
$500,000.00; and (4) workers' compensation insurance with a minimum limit of
$500,000.00 or the amount required by law, whichever is greater. City, its officers,
employees, attorneys, and volunteers shall be named as additional insureds on the
policy(ies) as to comprehensive general liability, property damage, and automotive
liability. The policy(ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance
maintained by the City shall be excess insurance only.
3
B. All insurance policies shall provide that the insurance coverage
shall not be non -renewed, canceled, reduced, or otherwise modified (except through the
addition of additional insureds to the policy) by the insurance carrier without the
insurance carrier giving City thirty (30) days prior written notice thereof. Consultant
agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
C. All policies of insurance shall cover the obligations of Consultant
pursuant to the terms of this Agreement; shall be issued by an insurance company
which is admitted to do business in the State of California or which is approved in
writing by the City; and shall be placed with a current A.M. Best's rating of no less than
A VII.
D. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum workers' compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less than one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement," or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant, in the course of its duties, may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
4
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under its
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right to determine the assignment of its own employees to the performance
of Consultant's services under this Agreement, but City reserves the right, for good
cause, to require Consultant to exclude any employee from performing services on
City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such non-discrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal of equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designated in writing pursuant to the
provisions of this section.
6
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date first written above.
APPROVED AS TO FORM:
City Attorney
CONSULTANT
CITY OF DIAMOND BAR
Jack Tanaka, Mayor
ATTEST:
Tommye Cribbins, City Clerk
CITY COUNCIL
Agenda # 6.5
Meeting Date: 7/1/08
AGENDA REPORT
TO: Honorable Mayor and Member the City Council
VIA: James DeStefano, City Man g
TITLE: AWARD OF CONTRACT TO AND 1 OFFICIALS TO OFFICIATE THE CITY OF DIAMOND
BAR YOUTH AND ADULT BASKETBALL PROGRAMS FOR THE PERIOD OF JULY 1, 2008
THROUGH JUNE 30, 2009 IN THE AMOUNT NOT -TO -EXCEED $35,000.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Costs for these services are included in the General Fund of the 2008/09 fiscal
year budget and through official fees. General Fund costs are recovered by the City through fees collected
from program participants and team registrations and official fees are recovered by fees charged to teams at
each game.
BACKGROUND: And 1 Officials provides basketball officials for our year round adult basketball program
and our winter youth basketball league. And 1 Officials is a low bidder and is extremely professional, and is
very responsive in fulfilling the needs of the City.
DISCUSSION: Staff has received and reviewed two proposals, one from Independent Sports Officials
Association (ISOA) and the other from And 1 Officials. Staff has determined And 1 Officials to be the more
qualified contractor because of their status as the low bidder, their primary use of CIF certified officials, and
their proven professionalism. Their officials are local (live primarily in the Diamond Bar / Walnut area) and the
company is timely and organized in providing service. (ISOA was the higher bidder and its officials are not
local — live primarily in the Lancaster / Palmdale area.) Per the City's Purchasing Ordinance, awards for
services to a single vendor in a fiscal year shall not exceed the City Manager's purchasing authority of $25,000
without prior approval from the City Council. Staff anticipates expenditures of $30,000 for adult basketball
officials and $5,000 for youth basketball officials, for a total estimated expenditure of $35,000.
PREPARED BY: Christy Murphey, Recreation Supervisor II
RnBC7
e
Community Services Director
Attachments: Contract for 2008/2009 FY
Proposal from Cameron Patton, owner of And 1 Officials
Request for Proposal
REQUEST FOR PROPOSAL
CITY
The City of Diamond Bar is currently requesting proposals for a provider of
CIF Certified Basketball Officials.
Proposals are due no later than Friday, May 23, 2008.
Introduction
The City of Diamond Bar operates both youth and adult basketball leagues. We are currently
accepting proposals for CIF Certified Basketball Officials to referee basketball games
beginning in July 2008 and continuing through June 2009. The adult basketball league has
games on Sundays year-round, while the youth league operates on Saturdays from January
2009 until March 2009 (ten weeks). Two certified officials are required for all adult games
and half of the youth games. One official will suffice for the remainder of the youth games.
Scope of Work
The proposal must provide for the following services:
Minimum Services Requirements
• Provide CIF Certified Basketball Officials.
• Arrive to the desired site at specific time.
• Wear appropriate referee uniform.
• Provide general liability insurance in the amount of $1 million.
Proposal Deadline
In order to be considered as a provider of the described basketball officials the proposal
addressing all requirements must be submitted to the City of Diamond Bar Community
Services Division no later than Friday, May 23, 2008 at 4:30 P.M.
Selection Process
After the May 23, 2008 submittal deadline, a telephone interview may be conducted to review
the proposal. Selection will be made by June 2, 2008. If you have any questions about the
RFP or the selection process, please contact Mickey McKitrick, Community Services
Coordinator.
Please submit all proposals to:
City of Diamond Bar
Community Services Division
Attention: Mickey McKitrick, Community Services Coordinator
21825 Copley Drive
Diamond Bar, CA 91765-4178
Fax 909.612.4580 email: mickey.mckitrick(i ,ci.diamond-banca.us
SPORTS OFFICIALS SERVICE AGREEMENT
THIS AGREEMENT is made as of July 1, 2008 by and between the City of Diamond Bar, a municipal
corporation ("City") and And 1 Officials, ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide services to
City as set forth in Exhibit "A", the City's Request for Proposals dated May 23, 2008.
B. Contractor represents that it is fully qualified to perform such officiating services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein
contained, the parties hereto agree as follows:
1. Contractor's Services.
A. Scope of Services. The nature and scope of the specific services to be performed by
Contractor are as described in Exhibit "A" the City's request for proposals dated, May 23, 2008.
B. Level of Services/Time of Performance. The level of and time of the specific services to
be performed by Contractor are as set forth in Exhibit "B" and as supplemented in seasonal league playing
schedules provided by the City Manager, or his designee. Services commence when official arrives at
designated assignment site, and cease when official departs said site. Services do not involve any travel or
transportation whatsoever.
2. Term of Agreement. This Contract shall take effect July 1, 2008, and shall continue until June
30, 2009 unless earlier terminated pursuant to the provisions herein. By mutual agreement and consent of City
and Contractor, this agreement may be extended for up to five (5), one (1) year increments. Conditions and fees
to be negotiated at time of extension, as amended.
3. Compensation. City agrees to compensate Contractor for each service which Contractor
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be
made only after submission of proper invoices in the form specified by City. Total payment to Contractor
pursuant to this Agreement shall not exceed thirty-five thousand dollars ($35,000) annually.
4. General Terms and Conditions. In the event of any inconsistency between the provisions of
this Agreement and Contractor's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager
City of Diamond Bar
21825 Copley Drive
Diamond Bar, California
Contractor: Cameron Patton, Owner
And 1 Officials
18297 Vine St.
91765 Hesperia, CA 92345
6. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent contractor.
Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on
behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor
or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in
any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this
Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest
asserted against City by reason of the independent contractor relationship created by this Agreement. In the
event that City is audited by any Federal or State agency regarding the independent contractor status of
Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship
between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and
attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor represents that he does not have any employees nor will he have any
employees during the term of this contract. Contractor shall fully comply with the workers' compensation law
regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have
the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to
City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or
indemnification arising under this Section 6.
7. Standard of Performance. Contractor shall perform all work at the standard of care and skill
ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers,
employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions,
claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by
any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or
omissions of Contractor, its agents, employees, subcontractors, or invitees, including each person or entity
responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Contractor, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and
keep in full force and effect, with an insurance company admitted to do business in California and approved by
the City a policy or policies of broad -form comprehensive general liability insurance with minimum limits of
$3,000,000 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or
negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of
services under this Agreement. Contractor shall require contracting officials to carry automobile insurance per
State of California law; City, its officers, employees, attorneys, and volunteers shall be named as additional
insureds on the policy(ies) as to comprehensive general liability. The policy (les) as to comprehensive general
liability, shall provide that they are primary, and that any insurance maintained by the City shall be excess
insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by
the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof.
Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this
Agreement; shall be issued by an insurance company which is admitted to do business in the State of California
or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that
A VII.
C. Contractor shall submit to City insurance certificates indicating compliance with the minimum
insurance policy endorsements indicating compliance with all minimum insurance requirements above, not less
that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on
City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form
which the City has agreed in writing to accept.
10. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire any interest,
director or indirect, which may be affected by the services to be performed by Contractor under this Agreement,
or which would conflict in any manner with the performance of its services hereunder. Contractor further
covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.
Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner
with the performance of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to
or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement.
Contractor's covenant under this section shall survive the termination of this Agreement.
11. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days'
written notice to the other party. Contractor may terminate this Agreement with or without cause upon ninety
(90) days written notice to the City. The effective date of termination shall be upon the date specified in the
notice of termination. In the event of such termination, City agrees to pay Contractor for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written notice of termination,
Contractor shall discontinue performing services.
12. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel
required to perform the services under this Agreement. All of the services required under this Agreement will
be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to
perform such services. Contractor reserves the right to determine the assignment of its own employees to the
performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to
require Contractor to exclude any employee from performing services on City's premises.
13. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the
performance of its services and duties pursuant to this Agreement, and will comply with all rules and
regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following:
employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will
receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national
origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any
work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw
materials.
14. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the
performance of any of Contractor's obligations hereunder, without the prior written consent of
City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or
obligations arising hereunder shall be void and of no effect.
15. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes
and regulations of the federal, state, and local governments.
16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of
the conditions of performance under this Agreement shall not be a waiver of any other condition of performance
under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be
construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of
Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or
remedy available to City with regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or
equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in
such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and
costs, including costs of expert witnesses and consultants.
18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or
during regular business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties
may, from time to time, designate in writing pursuant to the provisions of this section.
19. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with
the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts, each of which
shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
21. Entire Agreement. This Agreement, and any other documents incorporated herein by specific
reference, represents the entire and integrated agreement between Contractor and City. This Agreement
supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly
refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or
the Mayor and attested by the City Clerk.
22. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written
above.
"City"
ATTEST: CITY OF DIAMOND BAR
By:
Tommye Cribbins Jack Tanaka
City Clerk Mayor
Approved as to form:
By:
City Attorney
"CONTRACTOR"
By:
Its:
CITY COUNCIL
Agenda # 6-6
Meeting Date: 07/01/08
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g
TITLE: AWARD OF CONTRACT TO TEN IS ANYONE FOR RECREATION TENNIS
CLASSES FOR THE PERIOD OF JULY 1, 2008 THROUGH JUNE 30, 2009 IN THE
AMOUNT OF $65,000.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Funds to pay for this contract come from revenue collected from participants
who take tennis instruction classes in the City's Recreation Program. Total estimated revenue for the
2008/2009 Fiscal Year from tennis instruction is $95,000. A $5.00 administrative fee per registration
is deducted and retained by the City of Diamond Bar. The remaining revenue is split with the
instructor on a 70% / 30% basis, with the instructor receiving 70% and the City retaining 30%.
Approximately $65,000 will be paid to the instructor and the city will retain $30,000. Actual revenue
and instructor payments will depend upon how many people actually sign up for the tennis instruction
classes during the 2008/2009 fiscal year.
BACKGROUND: The City Council awarded a contract to Tennis Anyone on June 18, 2002 to
provide tennis classes in Diamond Bar for the period of July 1, 2002 through June 30, 2003. The
contract was renewed by the City Council on an annual basis for the next five years. Per the
contract, five years is the maximum period the contractor could provide service before a Request for
Proposals process was required. A new RFP, dated June 5, 2008, was sent out to eleven (11) known
tennis instruction providers. Three (3) responses were returned: Tennis Anyone, Johnny Allen Tennis
Academy, and Champion Youth. Staff has reviewed the proposals and determined that Tennis
Anyone is the most qualified contractor. Bill Bush, owner and manager of Tennis Anyone, provides
qualified instructors, has developed a learning system that teaches the fundamentals of tennis as well
as good sportsmanship, and is extremely professional and accountable. The proposal from Johnny
Allen Tennis Academy had the highest price for classes and offered less variety. The proposal from
Champion Youth did not meet the minimum qualifications of the RFP.
DISCUSSION: Tennis Anyone has successfully provided tennis instruction classes in Diamond Bar
since July 1, 2002, and is expected to continue to providing quality service to the community for the
term of this contract. Staff recommends that the City Council award the contract to Tennis Anyone for
the 2008/2009 Fiscal Year in the amount of $65,000. Per the City's Purchasing Ordinance, awards
for services to a single vendor in a fiscal year shall not exceed the City Manager's purchasing
authority of $25,000 without prior approval from the City Council. This contract amount is based on
actual participation during the last Fiscal Year.
PREPARED BY: Christy Murphey, Recreation Supervisor II
April Batson, Recreation Specialist
Community Services Director
ATTACHMENTS: Tennis Instruction Service Agreement
Request for Proposal
Proposal from Tennis Anyone
REQUEST FOR PROPOSAL
0��
The City of Diamond Bar is currently accepting proposals for a provider of
year round tennis instruction in the contract class program. Proposals
must be submitted to the City of Diamond Bar by Thursday, June 5, 2008.
Introduction
In preparation for recreation tennis instruction, the City of Diamond Bar's
Community Services Division is seeking proposals for a provider of tennis
instruction from July 1, 2008 until June 30, 2009.
Scope of Work
To be considered for the tennis instruction contract, proposals must be submitted
to the City of Diamond Bar by Thursday, June 5, 2008 at 5:00 P.M. The proposal
must provide for the following equipment and services:
Minimum Reauirements
Services:
• Group or class tennis instruction will be offered a minimum of four (4) days
each week of each quarter session at city owned tennis courts.
• Groups or classes will be divided and designated by age and/or skill level.
• Groups or classes will be held with minimum of four (4) participants, and a
maximum of twenty-four (24) participants per group.
• Groups or classes will be offered for adults, teens, youth, and preschool aged
children.
• Groups or classes will be held with a ratio of a maximum of eight (8) students
to one (1) instructor.
RFP Tennis Instruction Provider
May 16, 2008
Page 2
• The instructional program will be managed and monitored by a tennis
professional, certified by the United States Professional Tennis Association.
• The instructor will sign a Tennis Instruction Service Agreement to provide
services for one year. The contract will contain a provision to extend the
agreement in one year increments for up to 5 years. A sample agreement is
attached to this document.
• In the event that the agreement is extended for one or more one year periods,
the instructor's unit prices shall be subject to adjustment at the
commencement of the extended term and annually thereafter. Any increase
in compensation will be negotiated between the City and the contractor, with
the limits being no increase to a maximum of the cost of living.
• The instructor will sign a contract each quarter session for the services
provided. A sample of the contract is attached to this document.
• The instructor will keep in force comprehensive Personal Liability and
Property Damage Insurance with the limits of at least $1,000,000 for bodily
injury or death of any one person or for any one accident or occurrence and
at least $1,000,000 for property damage. The City of Diamond Bar; its
elected officials, officers, agents or employees will be listed as additionally
insured on the policy.
Equipment:
• Instructor(s) will provide an adequate number of tennis balls required to teach
each class.
• Students will provide their own tennis racquets.
Facilities:
• All instruction will take place on city owned tennis courts.
Selection Process
After the June 5, 2008 submission deadline, a telephone interview will be
conducted to review the proposal. Selection will be made by June 17, 2008. If
you have any questions about the RFP or the selection process, please contact
April Batson, Recreation Specialist, at 909.839.7072. Please submit all
proposals to:
City of Diamond Bar
Attn: April Batson
21825 Copley Drive
Diamond Bar, CA, 91765.
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma ag
TITLE: RESOLUTION LEVYING AN AS ESSMENT ON
BAR LANDSCAPING ASSESSMENT DISTRICT
FISCAL YEAR 2008-2009.
RECOMMENDATION:
Adopt.
FINANCIAL SUMMARY:
Agenda # 7. 1 (a)
Meeting Date: July 1, 2008
AGENDA REPORT
CITY OF DIAMOND
NO. 38 FOR THE
The requested District 38 levy rate of $15.00 per parcel will generate approximately
$267,810 in assessment revenue. The assessment rate remains the same as the rate
applied at the date of Diamond Bar's incorporation. The assessment revenues shall be
deposited in Special Revenue Landscape Fund 138 and shall apply toward the 2008-09
operation, maintenance and capital budget. The total annual budget of the District is
$303,637. The itemized budget for District 38 is included in the attached Engineer's Report,
Financial Analysis, Page 4.
BACKGROUND/DISCUSSION:
The landscaping improvements to be maintained by District 38 are the parkways along the
northerly side of Grand Avenue (between Diamond Bar Boulevard and Summitridge Drive),
the southerly side of Temple Avenue (between Diamond Bar Boulevard and Golden Springs
Drive), along Golden Springs Drive (between Torito Lane and Temple Avenue); the
streetscape improvements along Brea Canyon Road (between Pathfinder Road and the
Southerly City Limit); and the medians throughout the City. The maintenance areas are
further detailed in Exhibit "B-1" of the Engineer's Report. The maintenance and servicing of
public landscaping improvements installed and constructed in public places in the City
provides a special benefit which is received by each and every lot or parcel within the
District, tending to enhance their value. The estimated number of parcels within the District
is 17,854 parcels. The amount assessed upon the lands within District No. 38 for Fiscal
Year 2007-08 was $15.00 per parcel.
This proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in Section 5(a): Any assessment imposed exclusively to finance
the capital costs or maintenance and operation expenses for sidewalks, streets, sewers,
water, flood control drainage systems or vector control.
Prepared By: Date Prepared: June 24, 2008
Patrick Gallegos, Management Analyst
REVIEWED BY:
qL,d
Rick Yee
Seni r Enginee
(i
Attachments: Resolution No. 2008 -XX
Engineer's Report
RESOLUTION NO. 2008-
A RESOLUTION LEVYING AN ASSESSMENT ON CITY OF
DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38
FOR THE FISCAL YEAR 2008-2009
A. RECITALS.
(i) By its Resolution No. 2008-21, this Council approved a report of the City
Engineer related to City of Diamond Bar Assessment District No. 38 prepared pursuant to
California Streets and Highways Code Section 22623, described the improvements thereon
and gave notice of and fixed the time and place of the hearing on the question of
assessment thereon for fiscal year 2008-09. A diagram of the area encompassed by said
assessment district is attached hereto as Exhibit "A-1."
(ii) Said hearing was duly and properly noticed, commenced at the South Coast
Air Quality Management/Government Center Auditorium, 21865 Copley Drive, Diamond
Bar, California on July 1, 2008, and was concluded prior to the adoption of this Resolution.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find,
determine and order as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true
and correct.
2. This Council hereby expressly overrules any and all protests filed objecting to
the proposed improvements specified herein or the assessment levied therefore.
3. Based upon its review of the report of the City Engineer referred to
hereinabove, and other reports and information, the City Council hereby finds that (i) the
I
land within the said District will be benefited by the improvements specified in said report, (ii)
said District includes all of the lands so benefited, and (iii) the net amount to be assessed
upon the lands within said District for the 2008-09 fiscal year, in accordance with said report,
is apportioned by a formula and method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements
4. The improvements specified in the report hereinabove referred to which is on
file with the City Clerk of the City of Diamond Bar are hereby ordered to be completed.
5. The assessment diagram contained in the report referred to hereinabove and
the assessment of $15.00 for each assessable lot located within said District are hereby
adopted and confirmed and said assessment hereby is levied for the 2008-09 fiscal year.
6. The assessment is in compliance with the provisions of the Act, and the City
Council has complied with all laws pertaining to the levy of an annual assessment pursuant
to the Act. The assessment is levied for the purpose of paying the costs and expenses of
the improvements described in the report referred to hereinabove for fiscal year 2008-09.
7. The City Treasurer shall deposit all moneys representing assessments
collected by the County to the credit of a special fund for use in City of Diamond Bar
Assessment District No. 38.
8. The City Clerk is hereby authorized and directed to file the diagram and
assessment with the County Auditor, together with a certified copy of this Resolution upon
its adoption.
9. A certified copy of the assessment and diagram shall be filed in the office of
the City Clerk and open for public inspection.
10. The City Clerk shall certify to the adoption of this Resolution.
2
ADOPTED AND APPROVED this 1St day of July, 2008.
Jack Tanaka, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at the regular meeting of the City
Council of the City of Diamond Bar held on the 1St day of July, 2008, by the following Roll
Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
3
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 38
Fiscal Year 2008-09
CITY OF DIAMOND BAR
Preliminary: rune 3, 2008
Prepared by:
GFB-FMDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
(951) 781-0811
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
ASSESSMENT
ASSESSMENT ROLL
RXNTRTTS
Page
1
2
3
4
6
7
S
INTRODUCTION
pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2008-09 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 38
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
,,The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
'all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) (of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XEA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal
government, are not assessable under pre -Prop 218 law.
Assessment District No. 38
Engineer's Report— FY 2008-2009
BOUNDARIES OF DISTRICT
The boundary of the District is completely within the City limits of the City of Diamond Bar
and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City
Hall of Diamond Bar as Exhibit "A-1"). All parcels of real property included within the
District are described in detail on maps on file in the Los Angeles County Assessor's office.
Assessment District No. 38
Engineer's Report — FY 2008-2009
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
Improvements to be serviced and maintained include, but are not limited to, median island and
parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit
"B-1," attached hereto, shows the location and extent of the landscaping improvements to be
maintained by the proceeds from this assessment district.
Assessment District No. 3B 3
Engineer's Report — FY 2008 2009
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the
update of Assessment District No. 38 for the 2008-09 Fiscal Year is as follows:
2008-09
Recommended Budget
Revenue:
Transfer In — General Fund (39001)
To Cover Deficit — to be repaid to Gen Fd
Appropriation Fund Balance (from FY 2007-08)
Property Tax — Special Assessments
Interest Revenue
TOTAL
Appropriations:
Personnel Services
Salaries
City Paid Benefits
Retirement District is being
Worker's Compensation Expense subsidized by
Short/Long Term Disability General Fund
Medicare Expense Staffing
Cafeteria Benefits
Operating Expenses
Advertising
Utilities
Water
Edison
Maintenance -Grounds & Bldg
Professional Services
Contract Services (Excel Landscape Maint. — 4% CPI)
Extra gopher control contract at S. Brea Canyon Road/
Along 57 Freeway
Maintenance of New Area: Prospectors at Sunset Crossing
Capital Outlay
Capital Improvements
Reserve for Future Capital Improvements
TOTAL
4
$ 21,150
$ 14,477
267,810
200
$ 303,637
1,500
158,000
7,000
14,000
4,000
113,137
1,000
5,000
0
(0)
$ 303,637
Plans and Specifications
Plans and specifications showing the general nature, location and extent of the proposed
improvements are on file in the office of the City Clerk and available for public inspection.
Assessment District No. 38
Engineer's Report — FY 2008-2009
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
Beautification of the streets which are used by all of the residents in Diamond Bar.
2. A sense of community pride resulting from well-maintained green spaces.
3. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that well over 90 peiicent of the parcels within the City
of Diamond Bar are residences. Because the special benefits derived apply equally to all
residents and parcels, it has been determined that all assessable parcels would receive the same
net assessment.
Assessment District No. 38 6
Engineers Report— FY 2006-2009
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $267,810
Estimated Number of Parcels: 17,854
Estimated Assessment Per Parcel: $ 15.00
2007-08 Assessment Per Parcel: $ 15.00
2008-09 Assessment Per Parcel: $ 15.00
Difference: $ 0.00
Assessment District No. 38
Engineer's Report— FY 2008-2009
ASSESSMENT ROLL
The individual. 2008-09 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated:�2008
FR; GFB-FRIEDRICH & ASSOC., INC.
No. C27861
Exp. 3-31-10
CI cn HN A. Ad
.D
Assessment District No. 38 8
Engineer's Report — FY 2008-2009
� IIG
CITY COUNCIL
Agenda # 7.1 (b)
Meeting Date: July], 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
'tSESSMENT
VIA: James DeStefano, City ManTITLE: RESOLUTION LEVYING AN ON CITY OF
DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO.
39 FOR THE FISCAL YEAR 2008-2009.
RECOMMENDATION:
Adopt.
FINANCIAL SUMMARY:
The requested District 39 levy rate of $130.00 per parcel will generate approximately
$164,190 in assessment revenue. The assessment rate remains the same as the rate
applied at the date of Diamond Bar's incorporation. The assessment revenues shall be
deposited in Special Revenue Landscape Fund 139 and shall apply toward the 2008-09
operation, maintenance, capital budget, and reserve for future improvements. The
District budget totals $236,061. The itemized budget for District 39 is included in the
attached Engineer's Report, Financial Analysis, page 4.
BACKGROUND/DISCUSSION:
The landscaping improvements to be maintained by District 39 are the mini parks,
slopes, and open space areas within the Assessment diagram as reflected in Exhibit "B-
2" of the Engineer's Report. This reflects a total maintenance area of 60.67 acres. The
maintenance and servicing of public landscaping improvements installed and
constructed in public places in the City provides a special benefit which is received by
each and every lot or parcel within the District, tending to enhance their value. The
estimated number of parcels within the District is 1,263 parcels. The amount assessed
upon the lands within District No. 39 for Fiscal Year 2007-08 was $130.00 per parcel.
This proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in Section 5(b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
Prepared By: Date Prepared: June 24, 2008
Patrick Gallegos, Management Analyst
REVIEWED BY:
RiA Yee
Senior Engineer -
Attachments: Resolution No. 2008 -XX
Engineer's Report
RESOLUTION NO. 2008-
A RESOLUTION LEVYING AN ASSESSMENT ON CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE
FISCAL YEAR 2008-2009.
A. RECITALS.
(i) By its Resolution No. 2008-22, this Council approved a report of the City
Engineer related to City of Diamond Bar Landscaping Assessment District No. 39
prepared pursuant to California Streets and Highways Code Section 22623, described
the improvements thereon and gave notice of and fixed the time and place of the
hearing on the question of assessment thereon for fiscal year 2008-09. A diagram of
the area encompassed by said assessment district is attached hereto as Exhibit "A-2."
(ii) Said hearing was duly and properly noticed, commenced at the South
Coast Air Quality Management/Government Center Auditorium, 21865 East Copley
Drive, Diamond Bar, California on July 1, 2008 and was concluded prior to the adoption
of this Resolution.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
find, determine and order as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. This Council hereby expressly overrules any and all protests filed
objecting to the proposed improvements specified herein or the assessment levied
therefore.
1
3. Based upon its review of the report of the City Engineer referred to
hereinabove, and other reports and information, the City Council hereby finds that (i) the
land within the said District will be benefited by the improvements specified in said
report, (ii) said District includes all of the lands so benefited, and (iii) the net amount to
be assessed upon the lands within said District for the 2008-09 fiscal year, in
accordance with said report, is apportioned by a formula and method which fairly
distributes the net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the improvements
4. The improvements specified in the report hereinabove referred to which is
on file with the City Clerk of the City of Diamond Bar are hereby ordered to be
completed.
5. The assessment diagram contained in the report referred to hereinabove
and the assessment of $130.00 for each assessable lot located within said District are
hereby adopted and confirmed and said assessment hereby is levied for the 2008-09
fiscal year.
6. The assessment is in compliance with the provisions of the Act, and the
City Council has complied with all laws pertaining to the levy of an annual assessment
pursuant to the Act. The assessment is levied for the purpose of paying the costs and
expenses of the improvements described in the report referred to hereinabove for fiscal
year 2008-09.
7. The City Treasurer shall deposit all moneys representing assessments
collected by the County to the credit of a special fund for use in City of Diamond Bar
Assessment District No. 39.
8. The City Clerk is hereby authorized and directed to file the diagram and
assessment with the County Auditor, together with a certified copy of this Resolution
upon its adoption.
2
9. A certified copy of the assessment and diagram shall be filed in the office
of the City Clerk and open for public inspection.
10. The City Clerk shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED this 1St day of July, 2008.
Jack Tanaka, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at the regular meeting of the
City Council of the City of Diamond Bar held on the 1St day of July, 2008, by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
3
Exhibit "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 39
FISCAL YEAR 2008-09
for the
CITY OF DIAMOND BAR
SHEET 10F 1 SHEET
4
i
i
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 39
Fiscal Year 2008-09
CITY OF DIAMOND BAR
Preliminary: rune 3, 2008
Prepared by:
GFB-PRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
(951) 781-0811
C
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
ASSESSMENT
ASSESSMENT ROLL
EXHIBITS
Exhibit "A-2" - Assessment Diagram
Exhibit 1113-2" - Improvement Map
Page
1
2
3
4
6
7
8
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California,
This report presents the engineering analysis for the 2008-09 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 39
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California] , "
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 39
Engineer's Report — FY 2008-2009
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-211). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
Assessmant District No. 39 2
Engineer's Report— FY 2008-2009
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Y.andscapmg
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks,
slopes -and open spaces within the District. Exhibit "B-2," attached hereto, shows the location
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
Assessment District No, 39
Engineer's Report— FY 2008-2009
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the
update of Assessment District No. 39 for the 2008-09 Fiscal Year is as follows:
2008-09
Recommended Budget
Revenue:
Transfer In — General Fund (39001)
To Cover Deficit — to be repaid to Gen Fd
Appropriation Fund Balance (from FY 2007-08)
Property Tax — Special Assessments
Interest Revenue
TOTAL
Appropriations:
Personnel Services
Salaries
City Paid Benefits
Retirement
District is being
Worker's Compensation Expense
subsidized by
Short/Long Term Disability
General Fund
Medicare Expense
Staffing
Cafeteria Benefits
Operating Expenses
Advertising
Utilities
Water & Edison
Maintenance -Grounds & Bldg
Professional Services
Contract Services (Excel Landscape Maint. —
4% CPI)
Weed/Pest Abatement (L.A. County Ag)
Capital Outlay
Miscellaneous Equipment
Reserve for Future Capital Improvements
TOTAL
4
$ 59,397
$ 10,974
164,190
1.500
$ 236,061
0
0
0
0
0
0
1,500
66,500
10,000
4,475
139,331
1,000
0
(0)
$ 236,061
plans and Suecifiications
plans and specifications showing the general nature, location and extent of any proposed
improvements are on file in the office of the City Clerk and available for public inspection.
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
3. A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that all of the parcels within the District are residences.
Because the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
Assessment District No. 39 6
Engineer's Report— FY 2008-2009
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements:
$164,190
Estimated Number of Parcels:
1,263
Estimated Assessment Per Parcel:
$
130.00
2007-08 Assessment Per Parcel:
$
130.00
2008-09 Assessment Per Parcel:
$
130.00
Difference:
$
0.00
Assessment District No. 39 7
Engineer's Report — FY 2000 2009
ASSESSMENT ROLL
The individual 2008-09 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: 2008
eR° FSS GFB-FRIEDRICH & ASSOC., INC.
N.. 027881
-tc Exp. 3-31-10
CIML A. F
CF CAS-�F
Assessment District No. 38 8
Engineer's Report— FY 2008.2009
� :11:
SHEET 10F lsHpETT,
Exhibit "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 39
FISCAL YEAR 2008-09
for the
CITY OF DIAMOND BAR
Exhibit "B-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 39
FISCAL YEAR 2008-09
for the
CITY OF DIAMOND BAR
SHEETaOFISHEET
LEGEND
iif. emnx aa.a Au
� rNaa ua.nu'
an SLOPES ��naWa
•TURF u.aa g
�MG
hall
a R.IL
CITY COUNCIL
Agenda: # 7 _ i (c)
Meeting Date: July 1, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g
TITLE: RESOLUTION OF THE CITY CO NCIL OF THE CITY OF DIAMOND
BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL
YEAR 2008-2009.
RECOMMENDATION:
Adopt.
FINANCIAL SUMMARY:
The requested District 41 levy rate of $220.50 per parcel will generate approximately
$122,157 in assessment revenue. The assessment rate remains the same as the rate
applied at the date of incorporation of the City of Diamond Bar. The assessment revenues
shall be deposited in Special Revenue Landscape Fund 141 and shall apply toward the
2008-09 operation, maintenance, capital improvement budget, and reserve for future
improvements. The District budget totals $181,414. The itemized budget for District 41 is
included in the attached Engineer's Report, Financial Analysis, page 4.
BACKGROUND/DISCUSSION:
The landscaping improvements to be maintained by District 41 are the slopes, and open
space areas within the Assessment diagrams as reflected in Exhibit "B-3" of the Engineer's
Report. This reflects a total maintenance area of 15.6 acres. The maintenance and
servicing of public landscaping improvements installed and constructed in public places in
the City provides a special benefit which is received by each and every lot or parcel within
the District, tending to enhance their value. The estimated number of parcels within the
District is 554 parcels. The amount assessed upon the lands within District No. 41 for Fiscal
Year 2007-08 was $220.50 per parcel.
This proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in Section 5(b): Any assessment imposed pursuant to a petition
signed by the persons owning all of the parcels subject to the assessment at the time the
assessment is initially imposed.
Prepared By: Date Prepared: June 24, 2008
Patrick Gallegos, Management Analyst
REVIEWED BY:
, 'a CU
Ri k Yee
Se for Engin6c)
Attachments: Resolution No. 2008 -XX
Engineer's Report
RESOLUTION NO. 2008 -
RESOLUTION LEVYING AN ASSESSMENT ON CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE
FISCAL YEAR 2008-2009.
A. RECITALS.
(i) By its Resolution No. 2008-23, this Council approved a report of the City
Engineer related to City of Diamond Bar Landscaping Assessment District No. 41
prepared pursuant to California Streets and Highways Code Section 22623, described
the improvements thereon and gave notice of and fixed the time and place of the
hearing on the question of assessment thereon for fiscal year 2008-09. A diagram of
the area encompassed by said assessment district is attached hereto as Exhibit "A-3."
(ii) Said hearing was duly and properly noticed, commenced at the South
Coast Air Quality Management Auditorium/Government Center, 21865 Copley Drive,
Diamond Bar, California on July 1, 2008, and was concluded prior to the adoption of this
Resolution.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
find, determine and order as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. This Council hereby expressly overrules any and all protests filed
objecting to the proposed improvements specified herein or the assessment levied
therefore.
3. Based upon its review of the report of the City Engineer referred to
hereinabove, and other reports and information, the City Council hereby finds that (i) the
land within the said District will be benefited by the improvements specified in said
report, (ii) said District includes all of the lands so benefited, and (iii) the net amount to
be assessed upon the lands within said District for the 2008-09 fiscal year, in
accordance with said report, is apportioned by a formula and method which fairly
distributes the net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the improvements
4. The improvements specified in the report hereinabove referred to which is
on file with the City Clerk of the City of Diamond Bar are hereby ordered to be
completed.
5. The assessment diagram contained in the report referred to hereinabove
and the assessment of $220.50 for each assessable lot located within said District are
hereby adopted and confirmed and said assessment hereby is levied for the 2008-09
fiscal year.
6. The assessment is in compliance with the provisions of the Act, and the
City Council has complied with all laws pertaining to the levy of an annual assessment
pursuant to the Act. The assessment is levied for the purpose of paying the costs and
expenses of the improvements described in the report referred to hereinabove for fiscal
year 2008-09.
7. The City Treasurer shall deposit all moneys representing assessments
collected by the County to the credit of a special fund for use in City of Diamond Bar
Assessment District No. 41.
8. The City Clerk is hereby authorized and directed to file the diagram and
assessment with the County Auditor, together with a certified copy of this Resolution
upon its adoption.
P
9. A certified copy of the assessment and diagram shall be filed in the office
of the City Clerk and open for public inspection.
10. The City Clerk shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED this 1 st day of July, 2008.
Jack Tanaka, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at the regular meeting of the
City Council of the City of Diamond Bar held on the 1" day of July, 2008, by the
following Roll Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
K
Exhibit "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 41
FISCAL YEAR 2008-09
for the
CITY OF DIAMOND BAR
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ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 41
Fiscal Year 2008-09
CITY OF DIAMOND BAR
Preliminary: June 3, 2008
Prepared by;
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
C
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
ASSESSMENT
ASSESSMENT ROLL
EKAIBPTS
Exhibit "A-3" - Assessment Diagram
Exhibit "B-3" - Improvement Map
Page
1
2
3
4
6
7
8
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2008-09 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 41
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIE A of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 41
Engineers Report — FY 2008-2009
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram. (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-3 "). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
99
Assessment District No. 41 2
Engineer's Report — FY 2008-2009
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste. .
The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks,
slopes and open spaces within the District. Exhibit "&3," attached hereto, shows the location
and extent of the landscaping improvements to be maintained by -the proceeds from this
assessment district.
Assessment Dlstrlot No.. 41
Engineer's Report — FY 2008-2009
C
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 41 for the 2008-09 Fiscal Year is as follows:
Revenue:
Appropriation Fund Balance (from FY 2007-08)
Property Tax and Assessments
Interest Revenue
TOTAL
Appropriations:
Personal Services
Salaries
City Paid Benefits
Retirement District is being
Worker's Compensation Expense subsidized by
Short/Long Term Disability General Fund
Medicare Expense Staffing
Cafeteria Benefits
Operating Expenses
Advertising
Utilities
Maintenance -Grounds & Bldg
Professional Services
Contract Services
Contract Services (Excel Landscape Maint.)
Weed/Pest Abatement (L.A. County Ag)
Capital Outlays
Miscellaneous Equipment
Capital Improvements **
Reserve for Future Capital Improvements
TOTAL
** No Capital Improvements this Fiscal Year.
Assessment District No. 41 4
Engineer's Report— FY 2008-2009
2008-09
Recommended Budget
$ 56,757
122,157
2,500
$ 181,414
0
0
0
0
0
0
1,500
77,000
10,000
4,475
49,727
17,677
0
0
21,035
$ 181,414
Plans and Specifications
Plans and specifications showing the general nature, location and extent of the proposed
improvements are on file in the office of the City Cleric and available for public inspection.
Assessment District No. 41
Engineer's Report — FY 2008-2009
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
3. A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that all of the parcels within the District are residences.
Because the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
Engineer's Report—FY 2008-2009
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $122,157
Estimated Number of Parcels: 554
Estimated Assessment Ppr Parcel: $ 220.50
2007-08 Assessment Per Parcel: $ 220.50
2008-09 Assessment Per Parcel: $ 220.50
Difference: $ 0.00
Assessment District No. 41
Engineer's Report — FY 2008-2009
ASSESSMENT ROLL
The individual 2008-09 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: .�-,�._.._� 2008
K."
C2786,p,3-31-10
CIVIL
0
A�gessment District No. 41 $
Engineer's Report — FY 2008-2009
��D11:
Exhibit 66A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 41
FISCAL YEAR 2008-09
for the
CITY OF DIAMOND BAR
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Exhibit "B-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 41
FISCAL YEAR 2008-09
for the
CITY OF DIAMOND BAR
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: 1410 � DATE:
ADDRESS:L/)A k7P ONE ,( G
J
ORGANIZATION:
1
AGENDA #/SUBJECT: /
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.