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06/03/2008
Tuesday, June 3, 2008 5:00 p.m. — Closed Session CC -8 5:15 p.m. — Study Session CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Teleconference Location: 400 Squaw Creek Rd #519, Olympic Valley, CA 96146 Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Wen Chang Council Member Carol Herrera Council Member Steve Tye City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title I I of the Americans with Disabilities Act of 1990, the: City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City Council are open to the public and are cablecast live on Channel 3. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, and on the City's website at www. cityofdiamondbar.com. A full agenda packet is available for review during the meeting in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7000 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings (909) 839-7010 Computer access to agendas: www.cityofdiamondbancom General Information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON CHANNEL 3, AS WELL AS BY STREAMING VIDEOOVERTHE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 3, 2008 Next Resolution No. 2008-17 Next Ordinance No. 04 (2008) CLOSED SESSION: 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54956.8 — Conference with Real Property Negotiator Property Address: Summitridge Mini -Park APN # 8701013902 Agency Negotiator: City Manager Under Negotiation: Price and Terms STUDY SESSION: 5:15 p.m., Room CC -8 No. Discussion and Action Regarding FY 08-09 Budget (Continued from May 20, 2008). ► Discussion and Action Regarding Goals and Objectives Report for Fiscal Year 08/09 — (Continued from May 20, 2008). Public Comments: CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: 6:30 p.m. Mayor Darlene Jones, Pastor Outreach Diamond Canyon Christian Church Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. JUNE 3, 2008 PAGE 2 ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett, Mayor Tanaka APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 1.1 Presentation of City Tile to Ken's Ace Hardware, 303 S. Diamond Bar Blvd., as Business of the Month, June, 2008. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — June 10, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.2 Traffic and Transportation Commission Meeting — June 12, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.3 Free Electronic Waste Collection Event — June 14 & 15, 2008 — 9:00 a.m. - 4:00 p.m., Diamond Bar City Hall, 21825 Copley Dr. 5.4 City Council Meeting — June 17, 2008 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. JUNE 3, 2008 PAGE 3 FY 08-09 MUNICIPAL BUDGET REVIEW AND COUNCIL CONSIDERATION: Adopt Resolution No. 2008 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2008 and Ending June 30, 2009 Including Maintenance and Operations, Special Funds and Capital Improvements and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. Requested by: City Manager 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of May 20, 2008 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes — April 24, 2008 - Receive and file. 6.3 Traffic and Transportation Commission Minutes: (a) Regular Meeting of March 13, 2008 - Receive and file. (b) Regular Meeting of April 10, 2008 — Receive and file. 6.4 Ratification of Check Register — Ratification of Check Register dated May 15, 2008 through May 28, 2008 totaling $704,837. Requested by: Finance Department 6.5 Treasurer's Statement — Month of April, 2008. Recommended Action: Approve. Requested by: Finance Department 6.6 Adopt Resolution No. 2008 -XX: Setting the Proposition 4 (Gann) Appropriations Limit for FY 2008-09 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. Requested by: Finance Department JUNE 3, 2008 PAGE 4 6.7 Adopt Resolution No. 2008 -XX: Adopting the Statement of Investment for Fiscal Year 2008-09. Recommended Action: Adopt. Requested by: Finance Department 6.8 Adopt Resolution No. 2008 -XX: Establishing a Compensation Plan Consisting of Salary Ranges for All Classes of Employment and Benefits for all Classes of Employment Effective July 1, 2008; Rescinding Resolution No. 2007- 46 in its Entirety. Recommended Action: Adopt. Requested by: Human Resources Department 6.9 a) Adopt Resolution No. 2008 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 38 and Direct the City Clerk to Advertise the Public Hearing Before the Council at the June 17, 2008 Regular Meeting. Recommended Action: Adopt. (b) Adopt Resolution No. 2008 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 39 and Direct the City Clerk to Advertise the Public Hearing Before the Council at the June 17, 2008 Regular Meeting. Recommended Action: Adopt. (c) Adopt Resolution No. 2008 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 41 and Direct the City Clerk to Advertise the Public Hearing Before the Council at the June 17, 2008 Regular Meeting. Recommended Action: Adopt. Requested by: Public Works Department 6.10 Contract Amendments for Community Services Department: (a) Approval of Contract Amendment No. 7 with Excel Landscape for Landscape Maintenance Services at Lighting and Landscaping Maintenance Districts #38, #39 and #41 for the 2008/09 FY in the Amount of $302,195; Including CPI Increase of 3.1% and a Contingency Amount of $34,000 for As -Needed Work, for a Total Authorization of $336,195 for FY 2008/09. JUNE 3, 2008 PAGE 5 Recommended Action: Approve. (b) Approval of Contract Amendment No. 4 to Extend the Vendor Services Contract with D.H. Maintenance Services for the Term of July 1, 2008 through June 30, 2009 to Provide Janitorial and Building Maintenance Services at the Diamond Bar Center, Heritage Park Community Center and Pantera Park Activity Room in the Amount of $155,832, and As -Needed Work in the Amount of $75,000 for a Total Authorization Not to Exceed $230,832 for FY 2008/09. Recommended Action: Approve. (c) Approval of Contract Amendment No. 8 to Extend the Vendor Services Contract with ValleyCrest Landscape Maintenance for the Term of July 1, 2008 through June 30, 2009 to Provide Landscape Maintenance Services at 9 City Parks, the Grounds of the Diamond Bar Center, the Football Field and Slope at Lorbeer Middle School, and the Trail/Trail Head at Sycamore Canyon Park, with a C.P.I. Increase of 4% for the Annual Amount of $362,995 Plus As -Needed Work in the Amount of $110,000 for a Total Authorization Not to Exceed $472,995 for FY 2008/09. Recommended Action: Approve. (d) Approval of Contract Amendment No. 4 to the Contract with West Coast Arborists for City -Wide Tree Maintenance and Watering Services for the 2008/09 FY in the Amount Not to Exceed $177,800 Including a 3.1% C.P.I. Unit Price Increase. Recommended Action: Approve. Requested by: Community Services Department 6.11 Approve Extension of Contract with MCE Corp. for Three Years(FY 08-09, FY 09-10, and FY 10-11) for Street Maintenance Services. Recommended Action: Approve. Requested by: Public Works Department 6.12 (a) Approve Plans and Specifications and Award Construction Contract for the Grand Avenue Street Improvements Project, Phase III in the Amount of $1,098,901 to Hardy & Harper, Inc. and Authorize a Contingency Amount of $100,000 for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $1,198,901. JUNE 3, 2008 PAGE 6 Recommended Action: Approve and Award. (b) Approval of a Contract Amendment with DMS Consultants Inc., (DMS) for Construction Management Services in the Amount of $121,320 Plus a Contingency Amount of $10,000 for Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $131,320 for the Grand Avenue Street Improvements Project, Phase III. Recommended Action: Approve. Requested by: Public Works Department 6.13 Increase the Appropriation for the Traffic Management System Project in the Capital Improvement Fund by $3,650 to be Funded with an Increase in Estimated Revenue from L.A. County and Approve Contract Amendment with Transcore ITS, LLC for Procurement of Ethernet Based Communications Equipment for the Traffic Management System in the Amount of $93,650. Recommended Action: Approve. Requested by: Public Works Department 6.14 Adopt Resolution No. 2008 -XX: Installing 350 Feet of Red Curb South of the Curb Return at the Entryway of the Walnut Valley Unified School District (WVUSD) Along the East Side of Lemon Ave. Recommended Action: Adopt. Requested by: Public Works Department 6.15 Adopt Resolution No. 2008 -XX: Supporting AB844 (Berryhill), Requiring Scrap Metal Dealers and Recyclers to Comply with Additional Record -Keeping and Identification Procedures to Ensure They are not Purchasing Stolen Materials. Recommended Action: Adopt. Requested by: Legislative Subcommittee 7. PUBLIC HEARINGS: None. JUNE 3, 2008 PAGE 7 8. COUNCIL CONSIDERATION: 8.1 Adopt Resolution No. 2008 -XX: Amending AB939 Fees for the Integrated Waste Management Plan/Program. Recommended Action: Adopt. Requested by: Public Works Department 8.2 Approve Valley Vista Services' Rate Adjustments for CPI and Disposal Costs. Recommended Action: Approve rate Adjustments. Requested by: Public Works Department 8.3 Approve Waste Management's Rate Adjustments for CPI and Disposal Costs. Recommended Action: Approve Rate Adjustments. Requested by: Public Works Department 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM Date: May 29, 2008 To: Mayor and Council Members From: James DeStefano, City Mana e Subject: Diamond Ride (Dial -A -Cab) Program, As you are aware, staff is in the process of reviewing the Diamond Ride (Dial -A -Cab) Program. As part of our review we have been in discussion with Diversified Paratransit, Inc. (DPI), the current service provider of the Diamond Ride Program. We anticipated bringing this matter to the Council on June 3, 2008, however DPI and the City are still working together to put forth a more comprehensive report of the Program. Thus, we are not prepared to bring the matter before the Council at this time and will place the report before the Council at the June 17, 2008 Council meeting. In an effort to communicate potential adjustments to the Program, staff mailed out a letter (see attachment 1) to all 1,342 registered participants and notified these participants that the City was reviewing the Program and would be submitting recommendations to Council within the next 60 days. Additionally, staff met with a senior group at the Diamond Bar Center to provide them information (see attachment 2) regarding the current status of the Program as well as to communicate concerns that have arisen since the Program was last reviewed in November of 2001. Staff also included information on what other cities have initiated in order to keep their taxi services solvent. Seniors had the opportunity to contribute suggestions and/or ask questions to staff on- site and continue to have the ability to mail their suggestions/questions to City Hall. Attachments: 1. Letter to Diamond Ride Participants 2. Diamond Ride Slides May 2, 2008 , "77746 # i 11CAIT / City of Diamond Bar 21825 Copley Drive • Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.CityofDiamondBar.com RE: Diamond Ride (Dial -A -Cab) Program Dear Diamond Ride Participant, As an alternative mode of transportation, the Diamond Ride (Dial -A - Cab) Program operates seven (7) days a week, 24 hours a day, within a designated geographic boundary and designated facilities. The City recognizes that this is a very important resource for our eligible residents. However, as everyone is aware, fuel costs are rising daily. This has impacted the City's Diamond Ride Program along with heavy usage. The popularity of the Program has grown as these and other factors have continued to rise and has made the Program exceedingly expensive, especially when considering that the Program was last modified in November of 2001. Jack Tanaka Mayor Thus, in an effort to ensure the continued viability of the Program, Ron Everett City staff will be reviewing our current Program and providing Mayor Pro rem recommendations to City Council that will maintain the fiscal integrity of the Diamond Ride Program while preserving a reliable, Wen P. Chang alternative means of transportation for our eligible residents. We will Council Member be submitting staffs recommendations to City Council within the Carol Herrera next 60 days and will keep you informed of any Council Member changes/mod_ificatioris. Steve Tye Should you have any questions, please contact Ms. Marcy Hilario at Council Member (909) 839-7040. Thank you for your continued support of the City of Diamond Bar. Sin cerfftr-^" v David G. Liu, P.E. Director of Public Works/City Engineer cc_ City Council James DeStefano, City Manager CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager Agenda # SS#1 Meeting Date: June 3, 2008 AGENDA REPORT TITLE: Adopt Resolution 08 -XX — "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2008 AND ENDING JUNE 30, 2009, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH" RECOMMENDATION: Approve and adopt incorporating amendments made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $21,149,875 with anticipated appropriations of $19,256,792. This results in an increase of $1,893,083 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget reflects a transfer of $1,074,608 in General Fund reserves to the Capital Improvement Projects Fund to assist in the construction of several capital improvement projects. The General Fund Budget also shows a use of $331,100 for Economic Development purposes which will be funded with reserves. If approved, the FY08-09 Municipal Budget anticipates an ending General Fund fund balance of $31,331,689 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement program that amounts to $7,197,148 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council at study sessions this evening and during the month of May 2008. Page 2 — FY08-09 Budget Report DISCUSSION: The attached budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar, including making planned improvements to infrastructure and facilities. Items of Note Included in the Budget: Revenues The draft FY08-09 General Fund Budget estimates resources for the fiscal year in the amount of $21,149,875. Sales Tax and Sales Tax Compensation Fund — The Sales Tax Revenue estimates have been decreased to reflect the loss of the Honda dealership as well as the general downturn in the economy. From Other Agencies — This revenue estimate reflects the re -budgeting of FEMA Revenue anticipated for the repair of a slope at Diamond Bar Center. Current Service Charges — Current Service Charges are lower this year due to the fact that most of the development related revenues associated with the Target and Brookfield developments have been received. In addition Building and Safety fees have been reduced to reflect a slow down in the economy. Proceeds from Sale of Land — It was originally anticipated that the Summitridge land sale would be completed by the end of FY08. At this time it appears that the sale will not be completed until FY08- 09. As a result the proceeds have been re -budgeted. Transfer in — Other Funds — The transfer in from other funds category is lower this fiscal year due to two factors. The Transfer in from Safe Parks Fund is reimbursement for a position related to the implementation of the Youth Master Plan. In FY07-08 the City received reimbursement for costs related to the current year as well as prior years. The proposed budget reflects one year's reimbursement for this position. The other factor is the reduction in the Transfer -In from the COPS Fund. According to the State budget this funding has been suspended. There is $30,000 remaining in that fund which will be used to pay for a portion of the Law Enforcement Technician position. Appropriations The draft FY08-09 General Fund Budget estimates appropriations in the amount of $19,256,792. The following are items of significance which have been incorporated into the recommended budget. Page 3 — FY08-09 Budget Report Personnel Changes: A Cost of Living Adjustment (COLA) of 3.6 percent has been applied. This is based on the CPI as provided through the U.S. Department of Labor and California Department of Finance for the twelve month period ending in March 2008. In addition, salary changes have been made to positions as result of the recent classification and compensation study. Due to the increasing cost of PERS health care insurance costs, the cafeteria benefit has been increased by $25 and now stands at $920/month for non-exempt and $950/month for exempt employees and City Council. Retirement contributions made by the City on behalf of its employees and the City Council have decreased slightly from 17.910% in FY08 to 17.733% for FY09 or 0.177%. This is due to revised actuarial estimates. The decrease has been incorporated in the proposed FY09 Budget document. Staffing Changes include the reclassification of the Planning Technician to Assistant Planner, increasing the three quarter time benefited Public Information Specialist to full time and the addition of a half time benefited Senior Office Specialist in the Finance Division. Law Enforcement For the past several years, the City has been the recipient of special law enforcement funds from the State and the Federal Government. These funds, known as COPS funds, have been used to fund a special assignment deputy. This year the City will no longer receive these funds resulting in a loss of nearly $120,000 annually. This in addition to the 4.8% rate increase in the sheriff's contract has caused staff to take a serious look at the City's law enforcement complement of positions. As a result, some changes to the Sheriff's contract are being recommended. The special assignment deputy is proposed to be reassigned to patrol in Diamond Bar. A Community Service Assistant position which has remained vacant for the past few years will be filled and assume some of special assignment deputy duties. Other duties of the special projects deputy will be assigned to existing personnel. In addition, the City has budgeted for four motor units over the past few years. It has been very difficult to fill all four of these positions and as a result one of the positions has remained vacant for several years. In consultation with the Sheriff's Department, it has been concluded that with the traffic sergeant being more active in the field, this position could be removed without jeopardizing the City's public safety. These changes provide a more efficient use of the City's resources utilizing all members of the City's current law enforcement team and maintain the excellent service Diamond Bar residents and business operators have known for years. Transfers to the LLAD 38 and LLAD39 Funds As the City Council is aware, the City's Lighting and Landscape Assessment District's(LLADs) assessments have remained revenue constant since 1989 while the cost to maintain the districts have continued to rise. To combat this problem the City's General Fund has subsidized the LLADs by absorbing the administrative staff costs for the three districts over the past two years. This year without a transfer from the General Fund, LLAD 38 and 39 would have deficits. The budget proposes a transfer of funds to cover said deficits with the understanding that the debt to the General Fund would be repaid by the LLAD's in the future. It is anticipated that with the assistance of the current Page 4 — FY08-09 Budget Report City Council subcommittee, a strategy will be forthcoming during the next fiscal year to reduce or eliminate the districts reliance upon General Fund support. Special Funds Prop A Transit (112) & Transportation Improvement (116) Funds The Prop A Transit Fund continues to provide funding for the City's popular transit subsidy program, Diamond Ride program, excursions, and Holiday Shuttle program. In addition, this year it is recommended that $400,000 in Prop A Fund be exchanged for General Fund dollars and that these funds be deposited into the Transportation Improvement Fund. These funds will be used to assist in the creation of a SR57/60 Congestion Relief Implementation strategy in addition to funding some of the City's capital improvement plan. Air Quality Improvement Fund (118) The approved uses of Air Quality Improvement Funds have changed over the past year. The uses have become exceedingly limited, however the one area the City can use these funds is toward the purchase of hybrid vehicles. This year two replacement vehicles are planned for the Neighborhood Improvement Officers. Prop 1 B Transportation Fund (120) This fund was created in FY2007-08 to account for transportation funds received from the State as a result of the passage of a transportation bond. This year there are four projects listed in the Capital Improvement Plan which will be funded with these monies. The budget assumes that the City will receive its full allocation for FY2008-09. Park and Facility Development Fund In addition to the normal transfer out to the Capital Improvement Projects Fund, the Park and Facility Development Fund includes an appropriation for the purchase of the Industry property. Landscape Assessment District Funds 38, 39, and 41 As mentioned earlier, the Landscape and Landscape Assessment Districts (LLADs) revenues aren't able to keep up with rising expenses. As a result, the City Council has formed a subcommittee to study the options and to create a strategy to deal with the shortfalls. Creating FY08-09 budgets for District 38 and 39 was exceedingly difficult which resulted in budgets that reflect bare minimum expenditures. Even with this effort there were budget deficits in LLAD 38 and 39. To balance these budgets a transfer from the General Fund will be necessary. It is anticipated that eventually the districts will be in a position to reimburse the General Fund. Capital Projects The FY08-09 Capital Improvement Projects List includes projects amounting to $7,197,148. There are four Street Improvement Projects, six Traffic Improvement Projects, five Park & Recreation Improvement projects, four Landscape Improvement projects and one Sidewalk improvement project. El Page 5 — FY07-08 Budget Report Use of General Fund Balance Reserves: The proposed FY08-09 General Fund Budget includes the use of reserves to fund several capital improvement projects ($1,074,608) along with economic development activities ($331,100). Although there is not a written policy regarding the use of General Fund Reserves for the funding of Capital Improvements and other non-recurring or one time expenditures an effort has been made during the budget process to match annual revenues with annual expenditures. Since FY 92-93 the City has budgeted for the use of General Fund Reserves for various capital improvement projects and non recurring expenditures. When the issue of diminishing gas tax fund reserves and other resources was discussed during budget study sessions a few years ago, the City Council concurred that there were certain street maintenance expectations and in order to keep the streets up to City standards, the General Fund Reserves should be used in the absence of other funds. In addition in 2002 the City Council created an economic development reserve allocation within the General Fund. With this in place the City has launched various economic development activities. As a result, the budgets for economic development have been funded with General Fund Reserves. This fiscal year, the proposed budget reflects use of reserves for economic development activities but does not include funds for the personnel assigned to economic development. PREPARED BY: Linda G. Magnuson REVIEWED BY: Assistant City Manager Attachments: Resolution #08 -XX FY 08-09 Personnel Summary Fiscal Year 2008-2009 City Manager's Draft Recommended Budget A. Recitals RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2008 AND ENDING JUNE 30, 2009 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2008-2009, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2008-2009 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2006-07 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. z 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2008 and ending June 30, 2009 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City 7 Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 2008. Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar 9 City Of Diamond Bar Personnel Summary Fiscal Year 2008-2009 Position Executive Management City Manager Assistant City Manager Community Development Dir Community Services Director Finance Director Information Systems Director Public Works Director Full Time Exempt Management City Clerk Planning Manager Public Information Manager Recreation Services Manager Full Time Exempt Assistant to the City Manager Associate Engineer Associate Planner Management Analyst "Network/Systems Admin Parks & Maint. Superintendent Recreation Superintendent Parks & Maint. Supervisor Public Works Maint Supt. 'Recreation Supervisor Senior Accountant `Senior Civil Engineer Senior Management Analyst Full Time Non -Exempt Accounting Technician Administrative Assistant Admin Records Coordinator Assistant Planner Community Services Coordinator Desktop Support Technician Junior Engineer Neighborhood Improvement Officer "Sr Office Specialist *Parks Maintenance Inspector Permit Technician Planning Technician FULL TIME 2007-08 Approved Actual 2008-09 Proposed Approved 1 1 1 2 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 13 7 7 7 0 1 1 1 1 0 1 1 1 1 1 1 1 4 3 4 0 1 1 2 2 1 0 2 2 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 1 15 13 1 2 1 2 1 1 1 1 1 1 1 1 1 15 0 2 2 2 1 1 1 1 1 1 0 0 1 4 4 4 1 1 1 1 1 1 2 2 2 2 2 2 1 1 1 1 1 1 1 1 0 City Of Diamond Bar Personnel Summary Fiscal Year 2008-2009 FULL TIME Position 2007-08 Approved Actual Full Time Non -Exempt - Continued Public Information Coordinator 1 1 Public Information Specialist 0 0 Recreation Specialist 2 2 Senior Administrative Assistant 3 3 `Sr Street Maintenance Worker 1 1 24 24 Total Full Time 50 47 BENEFITED PART TIME 2007-08 Approved Actual Human Resources Manager 1 1 `Asst. Preschool Teacher - 20 hr/wk 1 1 "Preschool Teacher - 30 hr/wk 2 2 Public Info Specialist - 30 hr/wk 1 1 Sr Office Specialist - 20 hr/wk 0 0 5 5 Com Services Coordinator "Com Services Leader Com Services Leader II Com Services Worker Intern Facility Attendent I Facility Attendent II Maintenance Wkr I Maintenance Wkr II Public Information Specialist NON -BENEFITED PART TIME 2007-08 Approved Actual 8 10 18 4 22 12 3 10 2 2 8 2 7 13 4 2 2 2 1 0 75 57 2008-09 Proposed Approved 1 1 2 3 1 25 0 51 0 2008-09 Proposed Approved 1 1 2 0 1 5 0 2008-09 Proposed Approved 9 8 15 6 1 8 7 4 2 0 60 0 P7,A& 'T AL .. ol ,low big 9 FISCAL YEAR 2008-2009 City Manager's Draft Budget 06/03/08 City of Diamond Bar Fiscal Year 2008-2009 Budget Fund # Fund Title Estimated FB Reserves @ 06/30/08 Resources Revenues Transfers In Total Resources Uses Expenditures Transfers Out Estimated FB Reserves @ 06/30/09 001 General Fund 30,844,314 19,731,390 1,418,485 51,994,189 19,074,150 1,588,350 31,331,689 011 Com Organization Support Fund 0 20,000 20,000 20,000 0 111 Gas Tax Fund 95,339 1,104,050 1,199,389 1,186,900 12,489 112 Prop A - Transit Fund 989,570 (989,570) 0 (305,188) 0 305,188 113 Prop C - Transit Fund 1,063,255 845,926 1,909,181 130,000 714,000 1,065,181 114 Transportation Efficiency Act Fd 0 1,372,000 1,372,000 1,372,000 0 115 Integrated Waste Mgt Fund 194,568 274,500 469,068 269,870 185,000 14,198 116 Traffic Improvement Fund 298,330 300,000 598,330 80,000 230,000 288,330 117 Traffic Congestion Relief Fd 20,069 594,588 614,657 579,588 35,069 118 Air Quality Improvement Fd 93,394 81,000 174,394 64,890 0 109,504 119 Bike and Pedestrian Paths (TD) Fd (26,825) 35,959 9,134 9,134 120 Prop 1 B Transportation Fund 685,000 928,324 1,613,324 1,613,324 0 122 Park Fees (Quimby) Fd 409,594 12,000 421,594 85,640 335,954 123 Prop A - Safe Neighborhood Pks Fd 0 168,523 168,523 168,523 0 124 Park & Facility Development Fd 619,741 40,000 659,741 150,000 50,000 459,741 125 Community Dev Block Grant Fd 0 497,223 497,223 239,007 258,216 0 126 Citizens Option for Public Sfty Fd 36,467 500 36,967 6,900 30,000 67 127 Narcotics Asset Forfeiture Fund 362,506 20,000 382,506 50,000 332,506 128 CA Law Enforcement Eq Fund 81,456 4,000 85,456 85,456 0 138 Landscape Maint Dist - 38 14,477 265,415 23,745 303,637 303,637 0 0 139 Landscape Maint Dist - 39 10,974 165,690 59,397 236,061 236,061 0 0 141 Landscape Maint Dist - 41 56,757 124,657 181,414 160,379 21,035 250 Capital Improvement Project Fd 0 1,067,834 6,129,314 7,197,148 7,197,148 0 510 Self Insurance Fund 1,155,546 60,000 231,700 1,447,246 364,981 1,082,265 520 Vehicle Replacement Fund 266,223 10,000 19,400 295,623 19,400 276,223 530 Computer Equipment Repl Fd 378,161 12,000 159,500 549,661 78,375 471,286 Grand Totals $37,648,916 $26,726,009 $8,061,541 $72,436,466 $28,225,066 $8,061,541 $36,149,859 *Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY07 of $707,130.72. GENERAL FUND BUDGET -3- CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2008-09 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Transfers -In Other Funds Economic Dev. Fd Bal Reserves Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager/City Clerk Finance Human Resources Information Systems General Government Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Neighborhood Improvement Community Services Admin Diamond Bar Center - Oper. Park. Operations Recreation Public Works - Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested $3,721,133 $3,535,000 $3,755,000 $3,700,000 6,155,627 6,229,500 6,332,000 5,742,000 4,390,463 4,707,000 4,631,000 4,630,000 814,438 245,000 117,673 215,000 546,901 508,000 535,600 532,900 4,130,101 3,177,143 3,080,148 1,964,660 2,080,674 2,643,730 1,687,330 2,615,730 1,311,707 1,666,054 1,666,054 1,418,485 274,638 573,600 573,600 331,100 $23,425,682 $23,285,027 $22,378,405 $21,149,875 $159,755 $175,640 $160,805 $173,700 246,430 250,000 195,000 210,000 915,838 963,940 931,620 1,054,590 379,161 407,800 404,485 440,850 125,287 243,620 180,285 209,520 1,159,135 930,910 925,910 884,770 1,711,675 1,684,150 1,426,140 1,574,250 460,287 541,000 497,606 528,100 274,638 643,200 314,600 430,650 4,712,588 5,370,500 4,861,150 5,201,150 6,442 9,250 7,500 9,250 24,975 16,360 11,360 11,360 107,519 120,600 116,600 125,300 13,811 43,290 27,450 43,940 549,372 975,580 725,580 643,280 603,341 456,130 456,130 415,900 314,333 337,450 335,150 323,700 495,479 613,430 600,600 373,705 752,091 864,330 802,040 925,590 769,719 861,040 823,840 943,560 1,458,261 1,611,625 1,597,675 1,612,015 630,078 912,750 866,400 633,800 305,334 355,900 231,450 413,100 1,131,537 1,270,045 1,113,800 1,246,900 333,074 350,790 349,265 314,070 331,560 362,600 362,600 513,742 17,971,720 20,371,930 18,325,041 19,256,792 Excess Resources over Appropriations $5,453,962 $2,913,097 $4,053,364 $1,893,083 Fund Balance Reserves @ Beg of Year 26,133,865 29,351,804 29,351,804 30,844,314 Available Resources 31,587,827 32,264,901 33,405,168 32,737,397 Uses of Fund Balance Reserves: Economic Development 274,638 573,600 573,600 331,100 Transfer out - CIPFund 855,623 3,035,180 2,331,704 1,074,608 Estimated Fd Bal Reserves @ 06/30 30,457,566 28,656,121 30,499,864 31,331,689 _ 5 _ 06/03/08 GENERAL FUND REVENUE SUMMARY CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2008-2009 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested Property Taxes 31333 Tr Mgt System Revenue -County 31620 FEMA Revenue 30010 Current Secured 3,216,376 3,100,000 3,300,000 3,250,000 30020 Current Unsecured 151,176 180,000 180,000 175,000 30050 Supplemental Roll 321,201 200,000 220,000 220,000 30100 Prior Year Property Tax (5,248) 20,000 20,000 20,000 30200 Misc. Property Taxes 27,851 15,000 15,000 15,000 30250 Interest Penalties & Delinquencies 9,777 20,000 20,000 20,000 1,000 Total Property Taxes 3,721,133 3,535,000 3,755,000 3,700,000 Other Taxes 16,500 15,000 15,500 16,000 625 31010 Sales Tax 2,935,703 3,100,000 3,097,500 2,659,000 31011 Sales Tax Compensation Fund 1,049,449 1,049,500 1,049,500 883,000 31200 Transient Occupancy Tax 774,757 750,000 750,000 780,000 31210 Franchise Tax 1,064,622 980,000 1,110,000 1,120,000 31250 Property Transfer Tax 331,096 350,000 325,000 300,000 Total Other Taxes 6,155,627 6,229,500 6,332,000 5,742,000 Subventions - State: 31333 Tr Mgt System Revenue -County 31620 FEMA Revenue 31340 Homeowners Exemption 33,822 30,000 30,000 30,000 31700 Motor Vehicle in Lieu (VLF) 350,194 375,000 300,000 300,000 31701 VLF - Property Tax in Lieu 4,006,447 4,301,000 4,301,000 4,300,000 31800 Off Highway Tax 34200 1,000 0 0 34300 Total Subventions -State 4,390,463 4,707,000 4,631,000 4,630,000 From Other Agencies 31333 Tr Mgt System Revenue -County 31620 FEMA Revenue 31625 Fed Homeland Security Grant 31632 Fed - Education Grant 31635 Fed Grants - 31856 Ofc of Tr Safety Grants 31900 Intergovt Revenue - Other Cities Current Service Charges: Total From Other Agencies Fines & Forfeitures 32150 Vehicle Code Fines 32200 General Fines 32210 Municipal Code Fines 32230 Parking Fines 32250 Vehicle Impound Fees 32270 False Alarm Fees 25,000 Total Fines & Forfeitures Current Service Charges: Building Fees: 34110 Building Permits 34120 Plumbing Permits 34130 Electrical Permits 34140 Mechanical Permits 34200 Permit Issuance Fee 34250 Inspection Fees 34300 Plan Check Fees 34310 Plan Retention Fee 34350 SMIP Fees Planning Fees: 34410 Environmental Fees 34430 Current Planning Fees 502,600 322,000 94,000 0 41,020 200,000 13,673 200,000 18,961 27,600 27,600 0 202,084 25,000 18,400 0 58,138 10,000 55,200 0 30,004 10,000 10,000 15,000 19,769 0 230,000 0 814,438 245,000 117,673 215,000 315,428 300,000 330,000 330,000 19,664 22,000 22,000 24,000 325 1,000 1,600 1,400 194,359 165,000 165,000 160,000 16,500 15,000 15,500 16,000 625 5,000 1,500 1,500 546,901 508,000 535,600 532,900 436,863 322,000 322,000 273,700 51,188 23,000 23,000 19,550 72,502 27,600 27,600 23,460 28,339 18,400 18,400 15,640 58,138 55,200 55,200 46,920 11,960 10,100 10,100 8,590 306,304 230,000 230,000 195,500 6,950 4,000 4,000 4,000 2,883 200 200 200 Sub -Total 975,127 690,500 690,500 587,560 6,720 204,855 140,000 140,000 130,000 8 _ 06/03/08 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2008-2009 Transfers In -Other Funds: FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 985,750 1,076,970 Actuals Adjusted Budget Projected Requested 34500 Miscellaneous Planning Permits 9,000 39115 Transfer In - Int. Waste Mgt. Fd 145,657 0 34550 Developer Fee 940,000 959,980 959,980 0 34560 Business Registration Fees 8,080 10,000 7,000 15,000 Total Transfers In -Other Funds Sub -Total 1,159,655 1,109,980 1,106,980 145,000 Engineering Fees: Economic Development 34610 Engr- Plan Check Fees 127,592 70,000 60,000 60,000 34620 Engr-Permit issuance Fee 2,361 4,000 4,000 5,000 34630 Engr - Encroachment Fees 6,590 8,000 7,000 8,000 34640 Engr- Inspections Fees 12,503 60,000 60,000 60,000 34650 Soils/Traffic/Misc Engring Fees 29,654 80,000 50,000 100,000 34660 Traffic Mitigation - Engineering 1,037,560 350,000 300,000 150,000 34665 Industrial Waste Fees 21,297 21,000 30,000 Sub -Total 1,237,557 572,000 502,000 413,000 Recreation Fees: 34720 Community Activities 57,293 72,385 72,385 89,570 34730 Senior Activities 38,638 35,283 35,283 50,890 34740 Athletics 110,241 126,315 114,000 113,150 34760 Fee Programs 171,156 182,680 171,000 171,490 34780 Contract Classes 300,034 304,000 304,000 310,000 34800 Special Event Fees 80,400 84,000 84,000 84,000 Sub -Total 757,762 804,663 780,668 819,100 Total Current Service Charges 4,130,101 3,177,143 3,080,148 1,964,660 Use of Money and Property: 36100 Investment Earnings 1,393,617 750,000 1,000,000 725,000 36600 Returned Check Charges 830 1,000 500 1,000 36610 Rents & Concessions 51,957 31,900 80,000 91,900 36615 DB Center Rental 535,365 550,000 550,000 550,000 36620 Heritage Pk Bldg Rental 23,386 19,000 19,000 19,000 36625 Parks & Fields Rental 17,318 16,100 16,100 16,330 36630 Sale of Fixed Assets 661 1,000 1,000 0 36635 Proceeds from Sale of Land 1,225,000 0 1,200,000 36640 Sale of Promotional Items 1,000 36650 Sale of Printed Material 5,439 5,000 3,500 3,500 36660 Donations 4,390 13,730 13,730 5,000 36750 Retention Forfeiture 36800 Property Damage - Pub Wks 11,608 15,000 1,000 1,000 36810 Property Damage - Parks 14,514 15,000 1,500 1,000 36900 Miscellaneous Revenue 21,589 1,000 1,000 1,000 Total Use of Money and Property 2,080,674 2,643,730 1,687,330 2,515,730 Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund 985,750 1,076,970 1,076,970 1,096,900 39113 Transfer In - Prop C Fund 9,000 9,000 9,000 39115 Transfer In - Int. Waste Mgt. Fd 145,657 185,000 185,000 185,000 39123 Transfer In - Safe Parks 200,634 200,634 97,585 39126 Transfer In - COPS Fund 180,300 194,450 194,450 30,000 Total Transfers In -Other Funds 1,311,707 1,666,054 1,666,054 1,418,485 Economic Dev. Fund Balance Reserves Economic Development 274,638 573,600 573,600 331,100 GENERAL FUND TOTAL $23,425,682 $23,285,027 $22,378,405 $21,149,875 _91- 06/03/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 TOTAL BUDGET $21,149,875 PROPERTY TAXES 3,700,000 Current Secured (30010) Amount Budgeted: 3,250,000 Economy Slowdown 3,250,000 Current Unsecured (30020) Amount Budgeted: 175,000 Historical 175,000 Supplemental Roll (30050) Amount Budgeted: 220,000 Historical 220,000 Prior Year Property Tax (30100) Amount Budgeted: 20,000 Historical 20,000 Misc. Property Taxes (30200) Amount Budgeted: 15,000 Historical Amount Budgeted: 15,000 30,000 Historical 30,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 5,742,000 Sales Tax (31010) Amount Budgeted: 2,659,000 Based on FY08's projection & minus Honda sales taxes 2,659,000 Sales Tax Compensation Fund (31011) Amount Budgeted: 883,000 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. 883,000 Transient Occupancy Tax (31200) Amount Budgeted: 780,000 Based on current yr -annualized 780,000 Franchise Tax (31210) Amount Budgeted: 1,120,000 Based on current year revenue projection 1,120,000 Property Transfer Tax (31250) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 SUBVENTIONS - STATE 4,630,000 Homeowners Exemption (31340) Amount Budgeted: 30,000 Historical 30,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 VLF Property Tx in Lieu (31701) Based on current yr - annualized Amount Budgeted: Off Highway Tax (31800) Amount Budgeted: Based on FY06-07 4,300,000 4,300,000 06/03/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Plumbing Permits (34120) Amount Budgeted: 19,550 19,550 Electrical Permits (34130) Amount Budgeted: 23,460 23,460 _ 11 _ 06/03/08 Page 2 FROM OTHER AGENCIES 215,000 FEMA Revenue (31620) Amount Budgeted: 200,000 Based on estimates 200,000 Federal Homeland Sec Grant (31625) Amount Budgeted: 0 0 Federal Education Grant (31632) Amount Budgeted: 0 Based on estimates 0 Federal Grants (HUD) (31635) Amount Budgeted: 0 Based on estimates 0 Office of Traffic Safety Grants (31856) Amount Budgeted: 15,000 Traffic Safety & DUI Grants 15,000 Sale of Prop A Transit - Other Cities (31900) Amount Budgeted: 0 0 FINES & FORFEITURES 532,900 Traffic Fines (32150) Amount Budgeted: 330,000 Based on current yr -annualized 330,000 General Fines (32200) Amount Budgeted: 24,000 Based on current year 24,000 Municipal Code Fines (32210) Amount Budgeted: 1,400 1,400 Parking Fines (32230) Amount Budgeted: 160,000 Based on current yr - annualized 160,000 Vehicle Impound Fees (32250) Amount Budgeted: 16,000 Based on current yr - annualized 16,000 False Alarm Fees (32270) Amount Budgeted: 1,500 1,500 CURRENT SERVICE CHARGES: 1,964,660 BUILDING FEES: Building Permits (34110) Amount Budgeted: 273,700 273,700 Plumbing Permits (34120) Amount Budgeted: 19,550 19,550 Electrical Permits (34130) Amount Budgeted: 23,460 23,460 _ 11 _ 06/03/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Page 3 Mechanical Permits (34140) Amount Budgeted: 15,640 15,640 Permit Issuance Fee (34200) Amount Budgeted: 46,920 46,920 Inspection Fees (34250) Amount Budgeted: 8,590 8,590 Plan Check Fees (34300) Amount Budgeted: 195,500 195,500 Plan Retention Fee (34310) Amount Budgeted: 4,000 4,000 SMIP Fees (34350) Amount Budgeted: 200 Primarily remitted to State 200 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 130,000 130,000 Miscellaneous Planning Permits (34500) Amount Budg Developer Fee (34550) Amount Budgeted: 0 Business Registration (34560) Amount Budgeted: 15,000 15,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 60,000 Crooked Creek Homes, South Pointe SFR, TM 53430 (Cheung) Engr - Permit Issuance Fee (34620) Amount Budgeted: 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 8,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 TM 53430 (Cheung), TM 53671 (Alamo Hts.) TM 54082 (Crooked Creek) Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 100,000 (includes Verizon FIOS Project) Traffic Mitigation - Engineering (34660) Amount Budgeted: 150,000 Institute of Knowledge, Panda Express Industrial Waste Fees (34665) Amount Budgeted: 30,000 _ 2 _ 06/03/08 RECREATION FEES Community Activities (34720) City Birthday Party Haunted House/Fall Festival Concert Share Easter Egg Hunt Adult Excursions DB4Youth Winter Snowfest Candy Cane Craft Fair Concerts in the Park CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Page 4 Amount Budgeted: 17,800 3,000 16,295 75 32,400 4,150 10,100 3,750 2,000 89,570 Senior Activities (34730) Amount Budgeted: 50,890 Senior Excursions 33,710 Senior Activities 17,180 Athletics (34740) Amount Budgeted: 113,150 Youth Baseball 17,979 One Pitch Softball Tournament 500 Youth Indoor Soccer - Mt Calvary 13,290 Youth Basketball 38,861 Adult Volleyball 5,800 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 171,490 Day Camp 123,400 Tiny Tots 48,090 Contract Classes (34780) Contract Classes Amount Budgeted: 310,000 310,000 Special Event Fees Amount Budgeted, 84,000 Calvary Chapel - Sheriff 84,000 USE OF MONEY AND PROPERTY 2,615,730 Interest Earnings (36100) Amount Budgeted: 725,000 Interest Yields decreasing 725,000 Returned Check Charges (36600) Amount Budgeted: 1,000 Rents & Concessions (36610) Amount Budgeted: Soda Machine Contract -- Parks 9,000 Cell Site Contract -- Peterson Park 24,900 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contract -- Pantera Park 48,000 1,000 Diamond Bar Center Rental (36615) Amount Budgeted: 550,000 Diamond Bar Center Rental 550,000 -1 3 - 06/03/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Heritage Park Bldg Rental (36620) Amount Budgeted: 19,000 Heritage Park Community Center Rental 19,000 Parks & Fields Rental (36625) Amount Budgeted: 16,330 Pantera Park Activity Room Rental 5,700 Picnic Reservations 6,550 Ball Field Rental 3,850 Stage Rental 230 Sale of Fixed Assets (36630) Amount Budgeted: Proceeds from Sale of Land (36635) Amount Budgeted: 1,200,000 Summitridge 1,200,000 Sale of Promotional Items (36640) Amount Budgeted: 1,000 1,000 Sale of Printed Material (36650) Amount Budgeted: 3,500 3,500 Donations (36660) Amount Budgeted: 5,000 5,000 Property Damage - Pub Wks (36800) Amount Budgeted: 1,000 1,000 Property Damage - Parks (36810) Amount Budgeted: 1,000 1,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 TRANSFERS IN - OTHER FUNDS 1,418,485 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 1,096,900 Utilities (001-5510-42126) 35,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage 1,061,900 Transfer In - Prop C Fund (39113) Administration of Prop C Signal Projects Transfer In - Int. Waste Mgt Fd (39115) Street Sweeping (001-5554-45501) Storm Drainage (001-5554-45512) Amount Budgeted: 9,000 9,000 Amount Budgeted: 185,000 165,000 20,000 Transfer In - COPS Fund (39126) Amount Budgeted: 30,000 30,000 —14— 06/03/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Transfer In - Safe Parks Fund (39123) Amount Budgeted: 97,585 Youth Master Plan Implementation 78,000 Youth At Risk Program 19,585 Economic Dev Fd Balance Reserves Amount Budgeted: 331,100 331,100 Economic Development Exp less Personnel 331,100 -15 - 06/03/08 EXPENDTTURE DETAIL SECTION & DEPARTMENT -17- CITY OF DIAMOND BAR COMMUNITY ADMINISTRATION -19- CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager/City Clerk -20- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2008-2009 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $173,700 City Attorney 210,000 City Manager/City Clerk's Office 1,054,590 LEGISLATIVE City Attomey 14.6% FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 796,092 827,350 820,430 982,350 SUPPLIES 3,085 5,750 3,000 5,750 OPERATING EXPENDITURES 159,600 194,480 178,995 140,690 PROFESSIONAL SERVICES 363,246 358,500 285,000 308,500 CAPITAL OUTLAY 0 3,500 0 1,000 DEPARTMENT TOTAL $1,322,023 $1,389,580 $1,287,425 $1,438,290 DEPARTMENT INCLUDES: City Council $173,700 City Attorney 210,000 City Manager/City Clerk's Office 1,054,590 LEGISLATIVE City Attomey 14.6% CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Benefit Allotment 42325 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 57,350 TOTAL OPERATING EXP. DIVISION TOTAL DEPARTMENT: Legislative DIVISION: City Council ORGANIZATION#: 001-4010 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 45,277 46,300 45,000 44,800 1,321 4,550 1,500 5,400 6,741 8,300 7,000 7,950 524 400 400 400 1,700 700 650 900 54,810 57,350 57,000 57,000 110,373 117,600 111,550 116,450 582 1,750 500 1,750 582 1,750 500 1,750 105 456 500 250 500 2,119 2,790 2,000 2,700 1,701 2,900 1,500 2,700 150 300 300 300 200 0 200 3,484 4,000 4,000 4,000 22,480 25,000 22,000 25,000 18,300 18,600 18,600 18,600 110 2,000 1,500 48,800 56,290 48,755 55,500 159,755 175,640 160,805 173,700 -22- 06/03/08 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $173,700 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 116,450 City Council Members ($746/mo) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,750 Misc Office Supplies 1,750 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 Telephone (42125) Cell Phones (5@ $45/mo plus minutes) Rental/Lease of Equipment (42130) Cable Modem (5 @ 45/mo) Amount Budgeted: 2,700 2,700 Amount Budgeted: 2,700 2,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 4,000 League, Chamber, Misc 4,000 Travel -Conferences (42330) League, CCCA, Natl League, SCAG, Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Auto Allowance - 300/mo X 5 Amount Budgeted: 25,000 25,000 Amount Budgeted: 18,600 18,600 Education & Training (42340) Amount Budgeted: 1,500 CC/CM Team Training - League 1,500 —23— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Legislative DIVISION: City Attorney ORGANIZATION #: 001-4020 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 102,521 100,000 95,000 100,000 44021 Prof Svcs - Special Legal 143,909 110,000 70,000 70,000 44023 Prof Svcs - Sp Lgl Code Enf 40,000 30,000 40,000 TOTAL PROF SVCS 246,430 250,000 195,000 210,000 DIVISION TOTAL 246,430 250,000 195,000 210,000 TOTAL BUDGET CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY08-09 $210,000 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 100,000 City Attorney 100,000 Special Legal Svcs (40021) Amount Budgeted: 70,000 Special Litigations 50,000 City Labor Attorney 20,000 Special Legal Svcs - Code Enf (40023) Amount Budgeted: 40,000 City Prosecutor, County Dist Atty, Misc. 40,000 —25— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Legislative DIVISION: City Manager/Clerk ORGANIZATION #: 001-4030 FY2005-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 508,183 527,970 527,970 643,050 40020 Over -Time Wages 1,093 1,500 1,000 1,500 40070 City Paid Benefits 6,864 6,450 6,450 7,750 40080 Retirement 86,722 94,570 94,570 114,050 40083 Worker's Comp. Exp. 7,303 7,370 7,000 9,350 40084 Short/Long Term Disability 2,923 3,260 3,260 3,950 40085 Medicare 7,497 7,680 7,680 9,350 40090 Benefit Allotment 65,134 60,950 60,950 76,900 42320 TOTAL PERSONNEL 685,719 709,750 708,880 865,900 SUPPLIES 41200 Operating Supplies 2,503 3,000 2,000 3,000 41300 Small Tools & Equipment 1,000 500 1,000 TOTAL SUPPLIES 2,503 4,000 2,500 4,000 OPERATING EXPENDITURES 42115 Advertising 1,811 10,000 6,000 10,000 42125 Telephone 2,076 1,500 2,000 2,000 42200 Equipment Maintenance 750 750 42315 Membership & Dues 5,937 5,500 5,500 6,500 42320 Publications 2,738 3,000 3,000 3,500 42325 Meetings 2,096 2,500 2,500 2,500 42330 Travel -Conferences 18,386 25,000 25,000 20,000 42335 Travel -Mileage & Auto Allow 9,685 10,940 10,940 10,940 42340 Education & Training 3,763 4,000 2,500 4,000 42390 Elections 64,308 75,000 72,800 25,000 TOTAL OPERATING EXP. 110,800 138,190 130,240 85,190 PROFESSIONAL SERVICES 44000 Professional Services 116,816 108,500 90,000 98,500 TOTAL PROF SVCS 116,816 108,500 90,000 98,500 CAPITAL OUTLAY 46220 Furniture 1,000 1,000 46235 Computer Equip -Software 2,500 0 TOTAL CAPITAL OUTLAY 0 3,500 0 1,000 DIVISION TOTAL 915,838 963,940 931,620 1,054,590 -26- 06/03/08 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,054,590 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 865,900 City Manager 1.00 FT Asst. City Manager 0.70 FT Asst. to City Manager 1.00 FT City Clerk 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 1.00 FT Admin Records Coordinator 0.50 FT Senior Office Specialist 1.30 FT 6.80 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 10,000 Public hearing notices, LLAD Election 10,000 Telephone (42125) Amount Budgeted: 2,000 Cell phones - CM, ACM 2,000 Equipment Maintenance (42200) Amount Budgeted: 750 Misc 750 Membership & Dues (42315) Amount Budgeted: 6,500 ICMA (3) CM/ACM/ATCM 6,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/MA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians —27- 06/03/08 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY08-09 Paoe 2 Publications (42320) Amount Budgeted: 3,500 Cable TV Publications, CA Public Sector 1,000 Directory, various City Attorney's Handbook from LOCC West Code Updates 2,500 Meetings (42325) Amount Budgeted: z,buu Various 2,500 Travel -Conferences (42330) Amount Budgeted: 20,000 Includes travel for City Mgr, ACM, SRMA 20,000 League, MMASC, CCCA, ICMA,ICSC, etc League Election Conf-Monterey, CCAC Annl Conf., City Clerk's Ann[ Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 4,000 Westbrook Training - Clerk 2,500 Misc Training 1,500 Elections (42390) Amount Budgeted: 25,000 Election Svcs - LLADS 25,000 Election Consulting Svcs PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 98,500 Minute Secretary - City Council Minutes 25,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 Municode Supplement 15,000 Temp Svcs 12,500 Miscellaneous 10,000 CAPITAL OUTLAY Furniture (46220) 1,000 Misc Furniture 1,000 -29— 9_ 06/03108 CITY OF DIAMOND BAR Department - Admin. & Support • Finance • Human Resources • Information Systems • General Government • Public Information • Economic Development 191111C CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2008-2009 Organization #: 001-4050 through 0014096 DEPARTMENTINCLUDES: Finance FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 884,770 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES $1,096,772 1,250,050 $1,213,550 $1,342,900 SUPPLIES 68,036 77,600 68,500 66,100 OPERATING EXPENDITURES 1,679,715 1,836,480 1,560,825 1,721,240 PROFESSIONAL SERVICES 703,668 1,068,550 756,250 834,400 CONTRACT SERVICES 39,154 54,300 43,300 57,500 CAPITAL OUTLAY 522,838 111,000 101,985 46,000 DEPARTMENT TOTAL $4,110,183 4,397,980 $3,744,410 $4,068,140 DEPARTMENTINCLUDES: Finance $440,850 Human Resources 209,520 Information Systems 884,770 General Government 1,574,250 Public Information 528,100 Economic Development 430,650 06/03/08 -31- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Admin & Support DIVISION: Finance ORGANIZATION #: 001-4050 06/03/08 -32- FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 243,828 253,900 253,900 266,700 40020 Over -Time Wages 1,376 2,000 2,000 2,000 40030 Part Time Wages 22,300 40070 City Paid Benefits 2,945 3,600 3,600 4,050 40080 Retirement 44,808 45,500 45,500 51,250 40083 Worker's Comp. Exp. 2,837 2,050 2,050 2,350 40084 Short/Long Term Disability 1,512 1,550 1,550 1,800 40085 Medicare 3,590 3,700 3,700 4,200 40090 Benefit Allotment 34,007 33,950 33,950 39,850 TOTAL PERSONNEL 334,903 346,250 346,250 394,500 SUPPLIES 41200 Operating Supplies 1,205 1,500 1,300 1,500 41300 Small Tools & Equipment 200 150 200 TOTAL SUPPLIES 1,205 1,700 1,450 1,700 OPERATING EXPENDITURES 42110 Printing 574 1,500 1,500 2,000 42315 Membership & Dues 680 950 950 950 42320 Publications 108 200 200 200 42325 Meetings 147 200 150 200 42330 Travel -Conferences 1,969 7,000 5,000 7,000 42335 Travel -Mileage & Auto Allow 3,052 3,250 3,250 3,300 42340 Education & Training 1,460 2,000 1,000 2,000 TOTAL OPERATING EXP. 7,990 15,100 12,050 15,650 PROFESSIONAL SERVICES 44000 Professional Services 8,203 17,500 17,500 2,500 44010 Prof Svcs-Acctg & Auditing 26,860 25,750 25,750 26,500 TOTAL PROF SVCS 35,063 43,250 43,250 29,000 CAPITAL OUTLAY 46220 Office Equip - Furniture 1,500 1,485 0 1,500 1,485 0 DIVISION TOTAL 379,161 407,800 404,485 440,850 06/03/08 -32- CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 08-09 TOTAL BUDGET $440,850 PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accounting Technician Part Time - Benefitted Senior Office Specialist - 20 hr/wk SUPPLIES Amount Budgeted: 394,500 0.90 FT 0.90 FT 1.25 FT 3.05 FT 1.00 BPT 1.00 BPT Operating Supplies (41200) Amount Budgeted: 1,500 Miscellaneous office supplies 1,500 Small Tools and Equipment (41300) Amount Budgeted: 200 Miscellaneous 200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Printing of Forms & CAFR 500 Printing of Budget 1,000 Printing of Checks & Forms 500 Membership & Dues (42315) Amount Budgeted: 950 GFOA 600 CSMFO 200 CMTA 150 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 7,000 GFOA - Seattle 3,500 CSMFO 1,500 Pentamation 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300 Misc 300 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 2,000 PERS Update, FLSA Updates, GASB Trng 2,000 06/03/08 -33- CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 08-09 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,500 CAFR Info 1,000 MisC - Vacation Coverage 1,500 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 26,500 Audit Contract (with 6% increase) 26,500 06/03/08 -34- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Admin & Support DIVISION: " Human Resources ORGANIZATION #: 001-4060 DIVISION TOTAL 125,287 243,620 180,285 209,520 06/03/08 -35- FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 58,876 44,200 92,700 91,400 40030 Part -Time Wages 48,500 40070 City Paid Benefits 755 2,600 1,500 2,600 40080 Retirement 10,162 16,600 16,600 16,200 40083 Worker's Comp. Exp. 913 950 950 850 40084 Short/Long Term Disability 329 600 600 600 40085 Medicare 851 1,350 1,350 1,350 40090 Benefit Allotment 6,277 12,050 12,050 11,800 40093 Benefits Administration 1,201 1,200 1,000 1,200 40095 Employee Severance 50,000 25,000 TOTAL PERSONNEL 79,364 178,050 126,750 151,000 SUPPLIES 41200 Operating Supplies 949 500 800 1,000 41400 Promotional Supplies 1,500 1,500 1,500 TOTAL SUPPLIES 949 2,000 2,300 2,500 OPERATING EXPENDITURES 42110 Printing 351 400 400 42115 Advertising 1,603 2,000 2,500 2,500 42315 Membership & Dues 3,722 3,850 4,115 4,000 42320 Publications 350 500 500 42325 Meetings 295 2,000 1,500 2,000 42330 Travel -Conferences 385 5,000 1,500 3,500 42335 Travel-Mileage/Auto Allow 390 720 720 720 42340 Education & Training 825 6,000 6,000 6,000 42341 Employee Tuition Reimb 4,172 13,500 6,000 6,000 42345 Pre -Employment Screening 4,101 8,900 8,000 9,200 42346 Misc Employee Benefits 1,004 1,000 1,200 1,200 42347 Employee Recognition Prgm. 951 4,000 4,000 5,000 TOTAL OPERATING EXP. 18,149 47,870 35,535 41,020 PROFESSIONAL SERVICES 44000 Professional Services 26,825 15,700 15,700 15,000 TOTAL PROF SVCS 26,825 15,700 15,700 15,000 DIVISION TOTAL 125,287 243,620 180,285 209,520 06/03/08 -35- CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $209,520 PERSONNEL SERVICES Personnel (40010-40095) Full Time Asst. City Manager Human Resources Manager- 1/2 Time Admin Records Coordinator Misc Admin Charges related to benefits not allocated to departments (Health Ins) Employee Severence Agreements SUPPLIES Amount Budgeted: 126,000 0.05 FT 0.50 FT 0.50 FT 1.05 FT 25,000 Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 400 Personnel Rules & Regulations 400 Labor Law Posters Advertising (42115) Amount Budgeted: 2,500 Employment Ads 2,500 Membership & Dues (42315) Amount Budgeted: 4,000 MMASC 100 LCW - ERC (City Membership) 3,000 SCPMA 150 CALPELRA 300 NPELRA 300 SCPLRC 150 Publications (42320) Amount Budgeted: 500 FI -SA Publications 500 Meetings (42325) Amount Budgeted: 2,000 Quarterly Employee Training Meetings 1,500 Interview Panels 500 -36- 06/03/08 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY08-09 Page 2 Travel -Conferences (42330) Amount Budgeted: 3,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 1,000 CalPERS Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education & Training (42340) Amount Budgeted: 6,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training 6,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) 6,000 Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgeted: 9,200 Live Scan (Fingerprinting) 3,000 Pre -Employment Physicals 6,200 Regular Staff 3,800 Recreation Part Time Staff 1,200 Park Maint Part Time Staff 1,200 Misc Employee Benefits (42346) 1,200 Section 125 Benefits -Admin Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 5,000 Employee Appreciation Event/Recognition Program 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 15,000 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 12,000 Background Investigations 2,000 —37— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 DEPARTMENT: Admin & Support DIVISION: Info Systems ORGANIZATION #: 001-4070 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 220,169 247,800 247,800 285,800 40020 Over -Time Wages 4,842 5,000 5,000 5,000 40030 Part-time Wages TOTAL SUPPLIES 11,574 16,400 16,400 40070 City Paid Benefits 2,601 3,000 3,000 3,300 40080 Retirement 39,800 44,400 44,400 50,700 40083 Worker's Comp. Exp. 4,743 3,650 3,650 4,150 40084 Short/Long Term Disability 1,343 1,550 1,550 1,750 40085 Medicare 3,290 3,650 3,650 4,150 40090 Benefit Allotment 26,720 28,000 28,000 31,650 42325 TOTAL PERSONNEL 303,508 337,050 337,050 386,500 SUPPLIES 41200 Operating Supplies 5,895 8,900 8,900 6,900 41300 Small Tools & Equipment 5,679 7,500 7,500 3,500 TOTAL SUPPLIES 11,574 16,400 16,400 10,400 OPERATING EXPENDITURES 42125 Telephone 8,491 8,900 8,900 7,580 42205 Computer Maintenance 149,245 207,060 202,060 235,440 42210 Maint of Grounds/Bldgs 5,500 42315 Membership & Dues 1,116 1,680 1,680 1,680 42320 Publications 486 440 440 440 42325 Meetings 691 1,480 1,480 1,480 42330 Travel-Conferences/Researct 11,467 10,800 10,800 6,900 42335 Travel -Mileage & Auto Allow 3,697 4,200 4,200 4,200 42340 Education & Training 7,824 10,300 10,300 8,750 TOTAL OPERATING EXP. 183,017 244,860 239,860 271,970 PROFESSIONAL SERVICES 44000 Professional Services 215,559 168,400 168,400 89,000 44030 Prof Svcs -Data Processing 16,911 35,400 35,400 42,400 TOTAL PROF SVCS 232,470 203,800 203,800 131,400 CONTRACT SERVICES 45000 Contract Services 27,154 29,800 29,800 42,000 TOTAL CONTRACT SVCS. 27,154 29,800 29,800 42,000 CAPITAL OUTLAY 46220 Office Equipment -Furniture 739 2,000 2,000 0 46230 Computer Equip -Hardware 186,532 22,000 22,000 16,000 46235 Computer Equip -Software 213,236 16,500 16,500 24,000 46250 Misc Equipment 905 58,500 58,500 2,500 401,412 99,000 99,000 42,500 DIVISION TOTAL 1,159,135 930,910 925,910 884,770 -38- 06/03/08 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 884,770 Amount Budgeted: Full Time: Info Systems Director 0.95 FT Network/Systems Administrator 1.00 FT IS Support Technician 0.85 FT 2.80 FT SUPPLIES 386,500 Supplies (41200) Amount Budgeted: 6,900 Office Supplies 1,200 Spare Keyboards, Mice & Cables, etc. 1,200 SDLT Tapes & Cleaning Tapes 4,000 Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 3,500 Departmental Cable/Network Tools 1,000 GIS related tools & equipment 1,000 Spare Computer Parts 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 7,580 Toll-free Number 300 Network support wireless cards (2) 1,700 Telephone System Support (Programming) 3,250 Cell TelephonelInternet Access reimbursement (2) 1,080 Line Adds/Moves/Changes (Physical changes) 1,250 Computer Maintenance (42205) Amount Budgeted: 235,440 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs) 30,000 Finance - Pentamation - PLUS and GRS 28,500 Transcore (Traffic Signal Software - PW) 20,000 Document Imaging - Fortis (CM) 11,000 Recreation -Vermont Systems RecTrac 5,000 Scala (DBTV3, Kiosk) 3,500 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro --paver, Mr. Sid, Time Tracker 580 City Clerk- FastTrack (ggone software) 400 CM/HR - Keystone Learning Systems 5,000 E -Government Verisign SSL certs (renewal 4 sites) 3,980 eEye (Secure ISS) (3 Sites) 960 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Synercard Annual Renewal (Diamond Ride) 400 —39- 06/03/08 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 2 Fares (Property Data) 3,000 WebTrends 700 ScanAlert 2,100 GIS Maintenance (GeoPrise) 3,000 GIS Maintenance (ESRI) 14,950 Telephone MicroTel Software 750 MicroCall Software 650 Message on Hold Recordings 850 Network/Utilities 850 Microsoft Annual Enterprise Software Agreement 19,000 Inter -Tel System Software (PBX) 2,950 TracklT (Knowledge Base & Maint) 2,600 TracklT (Deploy) 500 eEye (IRIS) 320 Anixis (UAF) 200 GFI Languard 200 Disk Defragmentation (Workstations) 700 Spysweeper 1,350 Server and Desktop Imaging software 1,250 Winternals System Commander (node) 1,350 Symantec BackupExec 4,000 Diskeeper Maintenance (Servers) 1,500 Surf Control 1,900 Kiwi Log Software 325 Orion Solarwinds Engineer (1yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Spam Prevention Solution 1,500 Trendmicro Anti -Virus (Neatsuite) 2,500 Barracuda - Annual Maint 2,200 Win2Data - subscription 2,500 Winternal Recovery Manager (Servers) 1,500 Symantec Recovery Server (25 Servers) 4,250 GovIS (Contract Mgmt Software) 3,000 Retina - Annual Maint. 2,280 Quest - Spotlight on Exchange 375 Automate -Annual Maint 1,200 Hardware Maintenance: Cisco Equipment 17,000 F5 - VPN 4,000 Hewlett Packard Tape Libraries (1 Year) 7,500 Fluke Annual Maint 850 Castelle (Fax Server) 1,695 Hewlett Packard IP Console (2) 900 Disaster Recovery I Data -Disk Recovery: Contingency funds for Data/Disk Recovery 5,000 —40— 06/03/08 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 3 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 5,500 Server Room Sprinkler/GAS annual maint. 2,000 Server Room A/C Maintenance 3,500 Membership and Dues (42315) Amount Budgeted: 1,680 MISAC (ACM, Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 225 Computer Security Institute / ISC2 / ISACA 225 IEEE Computer Society 125 Help Desk Institute 240 Information Systems Security Assoc (ISSA) 125 Publications (42320) Amount Budgeted: 440 Exchange & Outlook Admin. Newsletter 120 Windows IT Pro 75 Windows Scripting Solutions 120 Windows IT Security Newsletter 125 Meetings (42325) Amount Budgeted: 1,480 City Staff Training (8 Events Per Year) 880 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 Travel-Conferences/Research (42330) Amount Budgeted: 6,900 MISAC Annual Conference (2) 1,200 Computer Security Conference (1) 3,100 ESRI (1) 1,600 Granicus Conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200 Auto Allowance - IS Director 3,000 Misr; Travel costs for IS Tech's 1,200 Education and Training (42340) Amount Budgeted: 8,750 Microsoft - Exchange 2007 Training 3,250 Cisco - Security Training 2,750 Microsoft Office Suite Training 2,750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 89,000 Microsoft Support 9,000 GIS Consulting (Comdyn) 70,000 Misc. Consulting (WiFi, special projects, etc.) 5,000 Engineering & Other Special Needs (Comdyn) 5,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 42,400 Data Line Services (DID) 500 T-1 Lines - 2 @ $650/mo 15,600 Gov Partners Hosting 11,000 Web Off -Site Hosting 1,800 Internet Streaming Svcs (Granicus) 13,500 _ 4 _ 06/03/08 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 4 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 42,000 Service Contract Toners & Printers (City Wide) 23,500 123Stat (Webtrac monitoring) 150 Hacker Safe Security testing 2,200 Off -Site Storage of Backup Tapes 7,950 Phone System HW Support & Maint 8,200 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: Misc Furniture Computer Equipment -Hardware (46230) Amount Budgeted: 16,000 Health or Safety Ergonomic Devices 1,000 New large UPS for DBC 2,500 Small UPS's for critical Desktops and Hubs 2,500 HW Contingency - (Replace SurfControl, etc) 10,000 Computer Equipment -Software (46235) Amount Budgeted: 24,000 Addnl Microsoft Licensing (due to growth) 4,000 LAR -IAC (Imaging Consortium) 15,000 GIS Data Acquisition or system customization 5,000 Miscellaneous Equipment (46250) Amount Budgeted: 2,500 Misc Equipment 2,500 —42— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Admin & Support DIVISION: General Govt ORGANIZATION #: 001-4090 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 42100 40086 Post Retirement Benefits 1,777 5,400 4,000 8,400 40090 Benefit Allotment 0 40093 Benefits Adm/Unemploymt 11,772 10,000 2,000 10,000 TOTAL PERSONNEL 13,549 15,400 6,000 18,400 SUPPLIES 42100 Photocopying 42110 Printing 42113 41200 Operating Supplies 17,291 23,000 20,000 23,000 41300 Small Tools & Equipment 1,061 1,000 850 1,000 41400 Promotional Supplies 9,902 6,000 5,000 6,000 Maint. of Grounds/Bldgs TOTAL SUPPLIES 28,254 30,000 25,850 30,000 OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42113 Engraving Svcs 42120 Postage 42121 Mailing Services 42125 Telephone 42128 Banking Charges 42129 Banking Chgs-Bond Fees 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42395 Misc Expenditures 1,002,720 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS 12,996 19,000 12,000 15,000 9,410 8,000 6,000 8,000 1,178 2,500 2,000 2,500 38,008 35,000 25,000 25,000 35 500 500 25,952 25,000 25,000 25,000 36,041 30,000 30,000 10,000 140,435 158,040 20,000 146,000 7,493 2,800 2,800 2,800 1,035,225 1,002,720 950,000 925,510 4,825 18,000 10,000 10,000 4,681 6,900 6,000 7,500 1,544 4,000 6,000 8,000 28,461 43,490 43,490 45,890 1,305 1,800 1,500 1,650 28,296 28,000 20,000 25,000 0 0 (76) 500 500 1,375,809 1,386,250 1,159,790 1,258,850 172,410 183,500 183,500 213,500 76,578 50,000 50,000 50,000 248,988 233,500 233,500 263,500 CONTRACT SERVICES 45000 Contract Services 0 10,000 0 TOTAL CONTRACT SVCS. 0 10,000 0 0 CAPITAL OUTLAY 46200 Office Equipment 16,845 1,500 46220 Office Equip -Furniture 4,000 1,000 46240 Communications Equip 2,500 2,500 46250 Misc Equipment 28,230 1,000 1,000 45,075 9,000 1,000 3,500 DIVISION TOTAL 1,711,675 1,684,150 1,426,140 1,574,250 -43- 06/03/08 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,574,250 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 18,400 Health Benefit - Retiree Medical ($100/Mo-7 Retirees) 8,400 Unemployment Charges 10,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 23,000 General Supply Room Supplies 15,000 Copy Paper 6,000 Kitchen 2,000 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc 1,000 Promotional Supplies (41400) Amount Budgeted: 6,000 City Pins 2,000 International Promotional Items 1,000 City Tiles 2,000 Misc Items 1,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 15,000 Xerox copy charges 15,000 Printing (42110) Amount Budgeted: 8,000 Printing of stationery, envelopes, budget book 8,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,500 Engraving of tiles, placques etc 2,500 Postage (42120) Amount Budgeted: 25,000 City-wide postage charges including Fed -Ex 25,000 Mailing Services (42121) Amount Budgeted: 500 Special City wide mailings 500 Telephone (42125) Amount Budgeted: 25,000 City Hall Phones 25,000 Nextel Charges Banking Charges (42128) Amount Budgeted: 10,000 Credit Card charges (moved to Recreation) Banking Fees 10,000 Banking Charges - LOC Fees (42129) Amount Budgeted: 146,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 120,000 -44- 06/03/08 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY08-09 Paae 2 Rental/Lease of Equipment (42130) Amount Budgeted: 2,800 Nextel Repeater Site 300 Water/Coffee Equipment 1,000 Misc 1,500 Rental/Lease of Real Prop (42140) Amount Budgeted: 925,510 Storage Unit Rents 16,000 City Hall (21,810.00/mo) 261,710 DB Center Lease (Principal) Payments 265,000 DB Center Lease (Interest) Payments 382,800 Equipment Maintenance (42200) Amount Budgeted: 10,000 Pool Cars 3,000 Blueprint Machine Maintenance 3,000 Office Equipment Maintenance 4,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 7,500 Misc City Hall Maintenance 3,300 Live Plants (Annual Cost) 3,000 Library Outdoor Planters - ($100/mo) 1,200 Fuel (42310) Amount Budgeted: 8,000 Pool Vehicles 8,000 Membership & Dues (42315) Amount Budgeted: 45,890 League of California Cities 15,500 CCCA 3,640 SGV COG' 4,350 SCAG 4,900 National League of Cities 4,000 Four Corners Trans Coalition 10,000 WCCA 2,000 Misc 1,500 . Total cost of SGVCOG is $23,900(GF - $4,350; Prp A - $9,660; AQMD - $9,890) Publications (42320) Amount Budgeted: 1,650 Misc 1,300 Newspapers 350 Meetings (42325) Amount Budgeted: 25,000 Supplies for City council meetings, task force mtgs 6,000 City Holiday celebration 12,000 Coffee Supplies 500 Delegations 1,500 Legislative Dinners 2,500 Misc Meetings 2,500 Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 -45- 06/03/08 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY08-09 Page 3 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 213,500 Property Tax Admin - LA County 120,000 AV Svcs - City Council Meetings 7,000 Bank Courier Services 4,000 Mediation Services 2,500 City Hall Expansion Planning Services 40,000 Misc 40,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 50,000 Sales Tax & Transfer Tax auditing svcs 50,000 CAPITAL OUTLAY Communications Equip (46240) Amount Budgeted: 2,500 Radio Repeater 2,500 Misc Equipment (46250) Amount Budgeted: 1,000 Misc 1,000 —46— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40030 Part Time - Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage 42121 Mailing Services 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,250 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES DEPARTMENT: Admin & Support DIVISION: Public Information ORGANIZATION #: 001-4095 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 140,549 167,100 150,000 207,850 892 1,500 3,000 3,000 26,531 32,200 32,200 3,500 3,253 2,900 2,900 3,200 29,655 35,700 30,000 36,850 4,406 3,600 3,000 4,200 1,000 1,250 1,100 1,300 2,439 3,050 2,700 3,050 26,212 29,900 28,000 33,500 234,937 277,200 252,900 292,950 1,806 1,500 2,500 3,500 23,886 25,000 20,000 17,000 25,692 26,500 22,500 20,500 17,173 19,500 18,500 15,500 1,233 3,000 2,500 3,000 21,650 37,500 35,000 35,800 36,495 43,350 43,350 40,360 1,717 500 0 0 236 0 0 0 1,359 1,800 1,500 2,350 133 500 250 500 150 150 150 4,839 3,500 650 7,900 1,458 4,500 1,690 1,590 249 2,500 2,000 3,500 86,542 116,800 105,590 110,650 100,790 112,300 110,000 100,500 100,790 112,300 110.000 100,500 45000 Contract Services 0 2,500 1,500 3,500 TOTAL CONTRACT SVCS. 0 2,000 1,500 3,500 CAPITAL OUTLAY 46220 Office Equipment -Furniture 2,090 46230 Computer Eq - Hardware 5,627 46235 Computer Eq - Software 4,700 4,616 0 46250 Misc Equipment 4,609 1,500 500 0 12,326 6,200 5,116 0 DIVISION TOTAL 460,287 541,000 497,606 528,100 -47- 06/03/08 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 08-09 TOTAL BUDGET $518,950 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 283,800 Public Information Manager 1.00 FT Public Information Coordinator 1.00 FT Pub Information Specialist 1.00 FT Total 3.00 FT SUPPLIES Supplies (41200) Amount Budgeted: 3,500 Misc Div Supplies 3,500 Promotional Supplies (41400) Amount Budgeted: 17,000 Promotional items - City Events 12,000 Promotional items - community events 2,000 Employee shirts 3,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 15,500 General Printing 7,500 Misc. City Printing (ie: business cards) 3,500 Special Projects (ie: CAFR, SOTC postcards) 4,500 Photography Services (42112) Amount Budgeted: 3,000 City special events 3000 Advertising (42115) Amount Budgeted: 35,800 Local Publications (West Coast; Windmill; Weekly) 17,000 Alternative language publications (Chinese & Korean newspapers) 2,000 Regional Publications: DBC print 15,000 DBC Online 1,200 Bus Shelter ad - Concerts 600 Postage (42120) Amount Budgeted: 40,360 City News & Recreation Guide (12) 36,000 Business Reply Mail Account Balance 1,000 Annual Permit Fees (BRM, Bulk Mail, etc) 360 Misc. Mailing 3,000 Mailing Services (42121) Amount Budgeted: 0 Rental/Lease - Equipment (42130) Amount Budgeted: 0 -48— 8_ 06/03/08 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 08-09 Paae 2 Membership and Dues (42315) Amount Budgeted: 2,350 CAPIO Membership (3) 525 3CMA Membership (3) 1,075 SCAN NATOA (1) 250 NAGW (1) 450 ICSC (1) 50 Publications (42320) Amount Budgeted: 500 Subscription renewals 500 Meetings (42325) Amount Budgeted: 150 Misc. meeting attendance 150 Travel -Conferences (42330) Amount Budgeted: 7,900 3CMA Annual Conference (2) 3,000 CAPIO Annual Conference (2) 2,400 Granicus Conference (1) 1,000 NAGW (1) 1,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,590 Auto Allow - Pub Info Mgr ($120/mo) 1,440 Meeting & training attendance 150 Education and Training (42340) Amount Budgeted: 3,500 Software training 3,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 100,500 City News Production (monthly) 30,000 Community Recreation Guide Production - quarterly 40,000 State of the City 6,000 Graphic Design Services (ie: calendar, new DBC ad) 15,000 Video Production Svc (ie: concert commercial, promos) 7,000 Translation Services for alternative language newspapers 2,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 3,500 AN support, repair & replacement for DBTV 3,500 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 0 Misc Equipment (46250) Amount Budgeted: 0 —49— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008.2009 DEPARTMENT: Admin & Support DIVISION Econ De�relopment ORGANIZATION M 17014096 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 97,923 108,000 108,000 74,400 40020 Over Time Wages 82 500 500 200 40070 City Paid Benefits 1,141 2,350 2,350 1,900 40080 Retirement 17,797 19,350 19,350 13,200 40083 Worker's Comp. Exp. 2,748 2,100 2,100 1,450 40084 Short/Long Term Disability 600 700 700 450 40085 Medicare 1,402 1,600 1,600 1,100 40090 Benefit Allotment 8,818 10,000 10,000 6,850 0 TOTAL PERSONNEL 130,511 144,600 144,600 99,550 SUPPLIES 41200 Operating Supplies 362 1,000 0 1,000 362 1,000 0 1,000 OPERATING EXPENDITURES 42110 Printing 362 1,000 0 1,000 42115 Advertising 10,000 0 10,000 42315 Membership & Dues 5,935 9,500 6,000 7,000 42320 Publications 787 1,000 1,000 1,000 42330 Travel-Conferences/Research 1,055 2,500 1,000 2,500 42335 Travel -Mileage & Auto Allow 4 42340 Education & Training 65 1,600 0 1,600 TOTAL OPERATING EXP. 8,208 25,600 8,000 23,100 PROFESSIONAL SERVICES 44000 Professional Services 59,532 460,000 150,000 295,000 TOTAL PROF SVCS 59,532 460,000 150,000 295,000 CONTRACT SERVICES 45000 Contract Services CAPITAL OUTLAY 46305 Real Estate Acquisition DIVISION TOTAL 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 64,025 0 64,025 0 0 0 274,638 643,200 314,600 430,650 -50- 06/03/08 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $426,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 95,800 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT Planning Manager 0.10 FT Sr. Admin Assistant 0.10 FT 0.60 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Advertising (42115) Amount Budgeted: 10,000 Trade Publication Advertisements 10,000 Membership & Dues (42315) Amount Budgeted: 7,000 CALED, ULI, ICSC 7,000 SGV Economic Partnership Publications (42320) Amount Budgeted: 1,000 Crittenden, LA Business Journal, Misc. 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 CALED (1), ICSC (2) 2,500 Education and Training (42340) Amount Budgeted: 1,600 CALED (1), ICSC (2)- Seminars 1,600 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 295,000 Property Appraisals - 15,000 Economic Development Consultants 75,000 (Real Estate Advisors, Financial) Economic Development - Specific Plans for 200,000 K -mart area, Market World area Marketing material 5,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 CAPITAL OUTLAY Real Estate Acquisition (46305) Amount Budgeted: 0 _51— 51_ 06/03/08 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement • Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness -52- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2008- 2009 Organization #: 001-4411 through 001-4440 DEPARTMENT INCLUDES: FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 9,250 Actuals Adjusted Budget Projected Requested SUPPLIES 2,541 11,250 7,900 11,250 OPERATING EXPENDITURES 12,693 21,290 16,950 28,440 PROFESSIONAL SERVICES 0 5,500 0 5,000 CONTRACT SERVICES 4,822,666 5,498,960 4,981,660 5,329,310 CAPITAL OUTLAY 21,145 23,000 17,000 17,000 DEPARTMENT TOTAL $4,859,045 $5,560,000 $5,023,510 $5,391,000 DEPARTMENT INCLUDES: Law Enforcement $5,201,150 Volunteer Patrol 9,250 Fire Protection 11,360 Animal Control 125,300 Emergency Preparedness 43,940 PUBLIC S"E.1 Patrol CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Law Enforcement ORGANIZATION #: 001-4411 DIVISION TOTAL 4,712,588 5,370,500 4,861,150 5,201,150 -54— 06103/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41200 Operating Supplies 347 500 500 500 41300 Small Tools & Equipment 595 500 900 500 TOTAL SUPPLIES 942 1,000 1,400 1,000 OPERATING EXPENDITURES 42200 Equipment Maintenance 517 1,000 1,000 1,000 42325 Meetings 1,522 2,500 500 2,500 42330 Travel-Conference/Research 1,819 550 42361 Criminal Apprehension Awd TOTAL OPERATING EXP. 3,858 3,500 2,050 3,500 CONTRACT SERVICES 45401 CS -Sheriff Department 4,456,811 5,090,000 4,583,700 4,937,650 45402 CS -Sheriff /Special Evts 146,230 152,000 152,000 132,000 45405 CS -Parking Citation Admin 10,998 17,000 15,000 17,000 45410 CS -Crossing Guard Svcs 93,749 107,000 107,000 110,000 TOTAL CONTRACT SVCS. 4,707,788 5,366,000 4,857,700 5,196,650 DIVISION TOTAL 4,712,588 5,370,500 4,861,150 5,201,150 -54— 06103/08 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY08- 09 TOTAL BUDGET $5,201,150 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 2,500 2,500 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 4,937,650 SHERIFF'S CONTRACT BREAKDOWN Type of Service FY07 Contr Law Enf Units FY08-09 One -Man 56 -hour 10 3,292,704 One -Man 40 Hour (DUI Patrol) 1 235,193 One -Man No Relief (Community Relations) 1 213,812 Motorcycle 40 -hour 3 667,942 Community Service Assistant w/vehicle 1 55,386 Community Service Assistant wo/vehicle 1 48,769 Motorcycle Supervision - Sergeant 1 203,677 Law Enforcement Technician 1 76,980 Narcotics Deputy (STAR) 1 124,667 4,919,129 Costs above includes 6% liabililty assessment and estimated 4.8% contract increase in 08-09 Special Investigations As Requested Helicopter Patrol 4 hours per mo 3,500 DB Fingerprint Program 25,000 CS -Sheriff /Special Evts (45402) Amount Budgeted: 132,000 Special Ck Points 50,000 Calvary Chapel 82,000 C5 -Parking Citation Admin (45405) Amount Budgeted: 17,000 17,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 110,000 For a total of 17 crossing guard locations 110,000 -55- 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Volunteer Patrol ORGANIZATION #: 001-4415 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41200 Operating Supplies 749 2,500 1,000 2,500 41300 Small Tools & Equipment 250 0 250 TOTAL SUPPLIES 749 2,750 1,000 2,750 OPERATING EXPENDITURES 42125 Telephone 42325 Meetings 5,693 6,500 6,500 6,500 TOTAL OPERATING EXP. 5,693 6,500 6,500 6,500 DIVISION TOTAL 6,442 9,250 7,500 9,250 —56— 06/03/08 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $9,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 6,500 CCCA Bar-b-que 1,000 Annual Recognition Dinner 5,000 Neighborhood Watch Picnic 500 —57— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Fire Protection ORGANIZATION #: 001-4421 —58— 06/03/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41300 Small Tools & Equipment 0 TOTAL SUPPLIES 0 0 0 0 CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,360 7,360 45508 Cont Svc - Vegetation Contrl 4,471 5,000 0 0 TOTAL CONTRACT SVCS. 11,830 12,360 7,360 7,360 CAPITAL OUTLAY 46250 Misc Equipment 13,145 4,000 4,000 4,000 13,145 4,000 4,000 4,000 DIVISION TOTAL 24,975 16,360 11,360 11,360 —58— 06/03/08 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $11,360 SUPPLIES Small Tools and Equipment (41300) Amount Budgeted: 0 0 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,360 Wildlands Fire contract 7,360 Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,000 4,000 _59— 06/03/08 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Animal Control FY 2008-2009 ORGANIZATION #: 001-4431 DIVISION TOTAL 107,519 120,600 116,600 125,300 —60— 06/03/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 102,008 110,600 110,600 117,300 45406 CS - Wild Animal Control 5,511 10,000 6,000 8,000 TOTAL CONTRACT SVCS. 107,519 120,600 116,600 125,300 DIVISION TOTAL 107,519 120,600 116,600 125,300 —60— 06/03/08 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $125,300 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 117,300 Humane Society Contract - Based on Contract + Council Approved Shelter Renovation Cost Increase 117,300 CS -Wild Animal Control (45406) Amount Budgeted 8,000 Coyote Control 8,000 -61- 06/03/08 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Emergency Prep FY 2008-2009 ORGANIZATION#: 001-4440 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 670 5,000 3,000 5,000 180 2,500 2,500 2,500 850 7,500 5,500 7,500 OPERATING EXPENDITURES 42110 Printing 600 600 42125 Telephone 630 4,440 4,000 5,190 42126 Utilities 356 1,500 400 3,900 42130 Rental/Lease - Equipment 866 1,000 1,000 1,000 42140 Rental/Lease - Real Prop 150 150 150 42200 Equipment Maintenance 143 500 400 500 42315 Membership & Dues 2,966 3,100 3,000 3,100 42340 Education & Training 4,000 TOTAL OPERATING EXP. 4,961 11,290 8,950 18,440 PROFESSIONAL SERVICES 44040 E=mergency Prep-Coordinatn 5,500 5,000 TOTAL PROF SVCS 0 5,500 0 5,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 1,000 1,000 46240 Communications Equipment 500 500 46250 Misc Equipment 13,000 13,000 7,000 46310 Bldg Improvements -Civic Ctr 8,000 4,500 4,500 8,000 19,000 13,000 13,000 DIVISION TOTAL 13,811 43,290 27,450 43,940 -62- 06/03/08 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $43,940 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 EOC Supplies Amount Budgeted: 4,000 5,000 Sand and Bags for Fire Stations 1,000 Small Tools & Equipment (41300) Amount Budgeted: 2,500 WVWD lease of Eastgate site - $150/yr Amount Budgeted: 2,500 1,000 1,000 OPERATING EXPENDITURES Amount Budgeted: 500 Printing (42110) Amount Budgeted: 500 600 DBARS Miscellaneous 600 Membership & Dues (42315) Amount Budgeted: 3,100 Telephone (42125) Amount Budgeted: 3,100 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) Amount Budgeted: 3,750 4,000 Utilities (42126) Amount Budgeted: 3,900 Eastgate Reservoir site emergency power 500 ECC Radio Repeater/site lease 1,000 EMIS Satellite Connection ($200/mo.) 2,400 Rental/Lease - Equipment (42130) Amount Budgeted: 1,000 Barricades - Public Works Supply Amount Budgeted: 500 5,000 Mobile Relay Repeater 500 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD lease of Eastgate site - $150/yr Amount Budgeted: 150 1,000 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC Amount Budgeted: 500 500 DBARS Miscellaneous 500 Membership & Dues (42315) Amount Budgeted: 3,100 Area D Civil Defense Annual Membership Amount Budgeted: 3,100 7,000 Misc 7,000 Education & Training (42340) Amount Budgeted: 4,000 Emergency Preparedness Staff Training Amount Budgeted: 4,000 4,500 PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted: 5,000 As Needed Emergency Prep. Prof. Svcs. 5,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 1,000 1,000 Communications Equipment (46240) Amount Budgeted: 500 DBARS Miscellaneous 500 Misc Equipment (46250) Amount Budgeted: 7,000 Misc 7,000 Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 4,500 EOC Improvements 4,500 -63— 06/03/08 CITY OF DIAMOND BAR CITY OF DIAMOND BAR Department —Development Services • Planning • Building and Safety Neighborhood Improvement -65- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2008- 2009 Organization #: 001-5210 through 001-5230 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested $622,019 $811,700 $811,700 $834,050 4,707 9,500 6,200 7,500 25,388 49,490 50,490 50,090 152,279 429,540 179,540 114,540 662,181 465,430 465,430 375,700 472 3,500 3,500 0 $1,467,046 $1,769,160 $1,516,860 $1,382,880 DEPARTMENT INCLUDES: Planning $643,280 Building and Safety 415,900 Neighborhood Improvement 323,700 —66— 06/03/08 CITY OF DIAMOND BAR DEPARTMENT, Corn Development ESTIMATED EXPENDITURES DIVISION: Planning FY 2008-2009 ORGANIZATION #.. 001-5210` OPERATING EXPENDITURES 42110 Printing FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 42115 Advertising Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES Telephone 519 600 600 40010 Salaries 252,376 350,450 350,450 342,950 40020 Over -Time Wages 3,073 3,500 3,500 3,000 40030 Part -Time Salaries 11,140 15,100 15,100 14,050 40070 City Paid Benefits 3,834 5,300 5,300 4,950 40080 Retirement 45,680 62,800 62,800 60,850 40083 Worker's Comp. Exp. 6,894 6,150 6,150 6,000 40084 Short/Long Term Disability 1,534 2,150 2,150 2,100 40085 Medicare 4,550 6,250 6,250 6,100 40090 Benefit Allotment 44,544 53,750 53,750 51,050 44000 TOTAL PERSONNEL 373,625 505,450 505,450 491,050 SUPPLIES Commission Compensation 5,780 8,000 8,000 41200 Operating Supplies 4,213 3,500 3,500 3,500 41300 Small Tools & Equipment Planning - General Plan 1,000 1,000 1,000 50,000 TOTAL SUPPLIES 4,213 4,500 4,500 4,500 OPERATING EXPENDITURES 42110 Printing 2,318 7,000 7,000 7,000 42115 Advertising 1,102 5,000 5,000 5,000 42125 Telephone 519 600 600 1,200 42200 Equipment Maintenance 1,850 1,850 1,850 42315 Membership & Dues 845 3,500 3,500 3,500 42320 Publications 1,809 1,500 1,500 1,500 42325 Meetings 635 1,000 1,000 1,000 42330 Travel-Conferences/Research 6,444 6,000 6,000 6,000 42335 Travel -Mileage & Auto Allow 3,128 4,640 4,640 4,640 42340 Education & Training 1,983 1,500 1,500 1,500 TOTAL OPERATING EXP. 18,783 32,590 32,590 33,190 PROFESSIONAL SERVICES 44000 Professional Services 50,004 52,000 52,000 7,000 44100 Commission Compensation 5,780 8,000 8,000 8,000 44210 Planning - Regional 19,440 19,540 19,540 19,540 44220 Planning - General Plan 70,177 300,000 50,000 50,000 44240 Prof Svcs - Environmental 15,000 15,000 10,000 44245 Prof Svcs - Landscape Arch 10,000 10,000 5,000 44250 Planning - Projects 6,878 25,000 25,000 15,000 TOTAL PROF SVCS 152,279 429,540 179,540 114,540 CAPITAL OUTLAY 46200 Office Equipment 2,000 2,000 0 46220 Office Equipment -Furniture 472 1,500 1,500 0 472 3,500 3,500 0 DIVISION TOTAL 549,372 975,580 725,580 643,280 -67- 06/03/08 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $643,280 PERSONNEL SERVICES Personnel (40010-40093) Full-time Assist City Manager Com Dev Director Planning Manager Associate Planner Sr. Admin Assistant Management Analyst Asst. Planner Amount Budgeted: 0.05 FT 0.50 FT 0.70 FT 1.00 FT 0.80 FT 0.50 FT 1.00 FT 4.55 FT Part -Time Administrative Intern 1 1.00 PT 491,050 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Small Tools & Equipment Amount Budgeted: 1,000 Small tools & Equipment 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 General Plan, Development Code, Maps, Public Information 7,000 Advertising (42115) Amount Budgeted: 5,000 Legal Ads - General Plan, Development Code, 5,000 Zone Change, Special Projects, Crestline Annexations Telephone (42125) Amount Budgeted: 1,200 Planning Manager- Phone 600 CD Director - Phone 600 Equipment Maintenance (42200) Amount Budgeted: 1,850 Microfiche Machine, time clock 1,850 Membership & Dues (42315) Amount Budgeted: 3,500 APA, AEP, AICP, etc 3,500 Publications (42320) Amount Budgeted: 1,500 1,500 meetings (42325) Amount Budgeted: 1,000 SGVCOGPD, Misc. —68— 06/03/08 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY08-09 Page 2 Travel -Conferences (42330) Amount Budgeted: 6,000 APA, AEP, League PCI (Monterey) 6,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 4,640 Reimbursement 200 Auto Allow - Com Dev Director ( $250/mo) 3,000 Auto Allow - Planning Manager ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,000 Recording Secretary 5,000 Temp Svcs 2,000 Commission Compensation (44100) Amount Budgeted: 8,000 Planning Commission 8,000 Planning - Regional (44210) 19,540 Consultation - Neely 19,540 Planning - General Plan (44220) Amount Budgeted: 50,000 General Plan Amendment 50,000 Prof Svcs - Environmental (44240) Amount Budgeted: 10,000 On -Call Services - Environmental 10,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 5,000 On -Call Services - Landscape architecture 5,000 Planning - Projects (44250) Amount Budgeted: 15,000 On -Call Services 15,000 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 Office Equipment -Furniture (46220) Amount Budgeted: 0 —69— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT Com Qevetoprnent DIVISION. ` Buildin0:&S afety ORGANIZATION M:: 001-5220 SUPPLIES 41200 Operating Supplies FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 1,000 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 1,500 1,500 OPERATING EXPENDITURES 40010 Salaries 26,503 49,900 49,900 66,700 40020 Over -Time Wages 115 500 500 500 40030 Part -Time Salaries 415 0 1,000 500 40070 city Paid Benefits 1,000 1,100 1,100 1,200 40080 Retirement 4,801 8,950 8,950 11,850 40083 Worker's Comp. Exp. 308 400 400 700 40084 Short/Long Term Disability 162 350 350 450 40085 Medicare 386 750 750 1,000 40090 Benefit Allotment 6,717 10,750 10,750 12,200 TOTAL PERSONNEL 39,407 72,700 72,700 94,600 SUPPLIES 41200 Operating Supplies 500 500 500 41300 Small Tools & Equipment 1,000 1,000 1,000 TOTAL SUPPLIES 0 1,500 1,500 1,500 OPERATING EXPENDITURES 42110 Printing 4,000 4,000 4,000 42315 Membership & Dues 500 500 500 42330 Travel-Conference/Research 1,000 1,000 500 42340 Education & Training 1,000 1,000 500 TOTAL OPERATING EXP. 0 6,500 6,500 5,500 CONTRACT SERVICES 45201 CS -Building & Safety 563,934 375,430 375,430 314,300 TOTAL CONTRACT SVCS. 563,934 375,430 375,430 314,300 DIVISION TOTAL 603,341 456,130 456,130 415,900 -70- 06/03/08 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY08- 09 TOTAL BUDGET $415,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 94,600 Community Development Director 0.10 FT Permit Technician 1.00 FT 1.10 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 4,000 Printing of Forms 4,000 Membership & Dues (42315) Amount Budgeted: 500 500 Travel -Conferences (42330) Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 500 500 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 314,300 The Contractor receives 60%of revenue collected. Annually, contract is adjusted to pay the cost of half of a Permit Technician at $35,750 reduction Anticpated revenues from development of: - TI for Banning Wy office bldg (50,000 sq ft) - Diamond Hills Plaza, 2 -story and 3 -story bldgs (61,500 sq ft) - TI for Dr. Omar office bldg 25,000 sq ft - Panda shell bldg & TI 4,600 sq ft - Private school (13,000 sq ft) - 9 unit single family condos - Chevron remodeling at Pathfinder - Shell & Chevron remodeling at Palomino - Sizzler bldg remodeling -71- 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 3,050 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES DEPARTMENT: Com Development DIVISION: Neighborhood (rnp: ORGANIZATION #s 001-5230 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 145,218 162,000 162,000 175,800 1,147 4,000 4,000 1,000 2,381 2,950 2,950 2,950 26,257 29,050 29,050 31,200 3,910 3,050 3,050 3,300 883 1,000 1,000 1,100 2,101 2,350 2,350 2,550 27,090 29,150 29,150 30,500 208,987 233,550 233,550 248,400 494 1,500 200 500 600 2,000 Travel -Mileage & Auto Allow 1,000 494 3,500 200 1,500 OPERATING EXPENDITURES 42110 Printing 1,200 1,200 1,200 42200 Equipment Maintenance 2,684 3,000 3,000 3,000 42310 Fuel 3,381 3,500 4,500 4,500 42315 Membership & Dues 600 600 600 42325 Meetings 300 300 300 42330 Travel-Conferences/Research 600 600 600 42335 Travel -Mileage & Auto Allow 10 42340 Education & Training 530 1,200 1,200 1,200 TOTAL OPERATING EXP. 6,605 10,400 11,400 11,400 CONTRACT SERVICES 45213 CS -Code Enforcement 17,367 0 45520 CS -Graffiti Removal 80,880 90,000 90,000 62,400 TOTAL CONTRACT SVCS. 98,247 90,000 90,000 62,400 DIVISION TOTAL 314,333 337,450 335,150 323,75'0- -72- 23,700 72_ 06/03/08 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY08-09 10TAL BUDGET $323,700 PERSONNEL SERVICES Personnel (40010-40093) Full-time Cam Dev Director Planning Manager Neighborhood Improvement Officer Sr. Admin Assistant Sr. Office Specialist Amount Budgeted: 0.15 FT 0.20 FT 2.00 FT 0.10 FT 0.30 FT 2.75 FT 248,400 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Aman i oois & tquipment (41JUU) Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,200 CNTC Notices, Brochures, handouts 1,200 Equipment Maintenance (42200) Amount Budgeted: 3,000 Dodge, Ford - NIO Vehicles 3,000 Fuel (42310) Amount Budgeted: 4,500 NIO Vehicles (2) 4,500 Membership & Dues (42315) Amount Budgeted: 600 SCCEO (2), CCEOA (2) 600 Meetings (42325) Amount Budgeted: 300 SCCEO, CCEAO, CALBO 300 Travel -Conferences (42330) Amount Budgeted: 600 SCCEO, CCEOA, CALBO 600 Education & Training (42340) Amount Budgeted: 1,200 SCCEO, CCEOA, CALBO 1,200 CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 62,400 -73— 06/03/08 CITY OF DIAMOND BAR Department - Community Services • Community Services Administration • Diamond Bar Center • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park • Recreation -75- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2008-2009 Organization #: 001-5310 through 001-5350 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested Community Service Administration $1,593,029 $1,784,795 $1,784,795 $1,872,630 118,901 135,220 130,500 150,080 665,882 982,440 890,300 868,700 27,517 37,870 21,520 11,850 880,367 885,020 905,660 917,260 170,487 108,230 91,380 34,350 $3,456,183 $3,933,575 $3,824,155 $3,854,870 DEPARTMENT INCLUDES: Community Services Administration $373,705 Diamond Bar Center 925,590 Park Operations 943,560 Recreation 1,612,015 —76— 06/03/08 COMMUNITY SERVICES Park Operations 24.5% Diamond Bar Center 24% Community Service Administration 9.7% Recreation 41.8% Total Department Expenditures - $3,854,870 —76— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 38,500 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES DEPARTMENT: Community Svcs DIVISION: Com Svcs Admin. ORGANIZATION #: 001-5310 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 246,400 293,600 293,600 216,950 5,237 9,500 9,500 3,000 62,789 111,800 111,800 0 3,802 4,550 4,550 2,850 44,312 52,600 52,600 38,500 10,292 9,550 9,550 3,650 1,493 1,800 1,800 1,350 8,487 12,850 12,850 3,150 42,141 44,750 44,750 28,350 424,953 541,000 541,000 297,800- 8,435 2,850 5,000 5,000 1,438 1,500 1,500 1,500 9,873 4,350 6,500 5,500 OPERATING EXPENDITURES 42125 Telephone 519 550 550 550 42130 Rental/Lease of Equipment 1,513 2,650 2,650 2,650 42200 Equipment Maintenance 4,417 7,500 7,500 7,500 42210 Maint. of Grounds/Bldgs 149 450 450 3,950 42310 Fuel 13,094 7,500 15,000 15,000 42315 Membership & Dues 170 800 800 800 42320 Publications 37 600 600 600 42325 Meetings 16 500 500 500 42330 Travel -Conferences 5,017 11,630 5,000 9,955 42335 Travel -Mileage & Auto Allow 2,997 3,000 3,000 3,000 42340 Education & Training 1,419 1,500 1,500 1,500 TOTAL OPERATING EXP. 29,348 36,680 37,550 46,005 PROFESSIONAL SERVICES 44000 Professional Services 12,624 21,200 11,000 2,200 44300 Special Studies 10,000 5,000 0 5,000 TOTAL PROF SVCS 22,624 26,200 11,000 7,200 CONTRACT SERVICES 45518 CS -Storm Damage 0 450 0 6,450 TOTAL CONTRACT SVCS. 0 450 0 6,450 CAPITAL OUTLAY 46250 Misc Equipment 8,681 4,750 4,550 9,750 8,681 4,750 4,550 9,750 DIVISION TOTAL 495,479 613,430 600,600 373,705 -77- 06/03/08 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY08- 09 TOTAL BUDGET $373,705 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Sr. Admin Assistant 1.000 FT Parks & Maint Insp/Tech (moved to Park Oper) Parks & Maint Supervisor (moved to Park Oper) 2.515 FT Intermittent Part Time Moved to Parks Oper Overtime Wages (40020) 294,800 3,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Operating Supplies 4,650 Staff Work Boots 350 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Small Tools and Equipment 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 Rental/Lease of Equipment (42130) Uniforms Water Cooler Rental -- Parks Office Equipment Maintenance (42200) Equipment Maintenance Amount Budgeted: 2,650 2,500 150 Amount Budgeted: 7,500 7,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 3,950 Maintenance of Grounds/Bldgs 450 New Key System for City Parks 3,500 Fuel (42310) Amount Budgeted: 15,000 Fuel 15,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 —78— 06/03/08 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY08- 09 Page 2 Publications (42320) Amount Budgeted: 600 Publications 600 Meetings (42325) Amount Budgeted: 500 Meetings 500 Travel -Conferences (42330) Amount Budgeted: 9,955 CPRS Conf in Santa Clara - Commissioners & Admin Staff -- 3/3 - 3/6109 Registration for 1 staff/5 commissioners 1,800 Hotel -- 3 days @ $150 X 6 2,700 Institutes -- 6 @ $100 600 Per Diem -- 6 @ 4 days 1,080 Car Rental 200 Air Fare 1,500 JPIA Management Academy in Oxnard Registration for three staff -- 9/8 - 9/10/08 2,025 Use City Vehicle (est 200 mi round-trip, 15 gal gas) 50 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: 1,500 Training Seminars 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 Minute Secretary 2,200 Special Studies (44300) Amount Budgeted: 5,000 Trails Master Plan Update 5,000 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 6,450 Storm Damage 450 Holiday Banner Installation & Removal 6,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 9,750 400 new American flags and 150 brackets for blvds. 4,750 Replacement Office Furniture -- CS Director 5,000 —79— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Community Svcs DIVISION: D -Bar Center ORGANIZATION N: 001-5333 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 64,165 64,600 64,600 130,700 40020 Over -Time Wages 35 5,000 5,000 1,500 40030 Part -Time Salaries 195,661 193,200 193,200 185,050 40070 City Paid Benefits 650 1,100 1,100 2,150 40080 Retirement 11,612 11,600 11,600 23,200 40083 Worker's Comp. Exp. 11,261 6,670 6,670 7,950 40084 Short/Long Term Disability 391 400 400 800 40085 Medicare 15,900 15,750 15,750 16,050 40090 Benefit Allotment 10,800 10,750 10,750 22,300 42210 TOTAL PERSONNEL 310,475 309,070 309,070 389,700 SUPPLIES 41200 Operating Supplies 41,820 46,280 45,000 51,300 41300 Small Tools & Equipment 0 0 TOTAL SUPPLIES 41,820 46,280 45,000 51,300 OPERATING EXPENDITURES 42110 Printing 7,233 10,000 10,000 23,000 42125 Telephone 4,545 4,800 4,800 5,100 42126 Utilities 86,153 103,500 103,500 105,500 42141 Rental/Lease - Exhibit Sp 2,000 1,000 2,000 42200 Equipment Maintenance 2,704 6,700 3,000 6,700 42210 Maint. of Grounds/Bldgs 25,523 104,950 50,000 78,600 TOTAL OPERATING EXP. 126,158 231,950 172,300 220,900 PROFESSIONAL SERVICES 44000 Professional Services 5,520 5,520 0 5,520 5,520 0 CONTRACT SERVICES 45300 CS -Community Svcs TOTAL CONTRACT SVCS CAPITAL OUTLAY 46250 Misc Equipment 46410 Capital Improvements DIVISION TOTAL 264,953 257,710 257,000 260,690 264,953 257,710 257,000 260,690 1,751 1,650 1,000 3,000 6,934 12,150 12,150 0 8,685 13,800 13,150 3,000 752,091 864,330 802,040 925,590 -80- 06/03/08 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY08-09 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks and Maintenance Supervisor Rec Supervisor II Rec Specialist Part Time Com Svcs Coord (19 hrs/wk) (Step D) Facility Attendent 1 (2,540 hrs) (Step D) Facility Attendent II (2,020 hrs) (Step D) Maintenance Worker 1 (1,250 hrs) (Step D) Com Svcs Leader 1 (1,465 hrs) (Step D) Com Svcs Leader II (2,180hrs) (Step D) Overtime $925,590 Amount Budgeted: $388,200 .40 FT .60 FT 1.00 FT 2.00 FT 3.00 PT 1.00 PT 8.00 PT 1.00 PT 3.00 PT 3.00 PT 19.00 PT 1,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 51,300 Hardware Supplies 15,000 Electrical/Lighting Supplies 19,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 2,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 Small Tools and Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 23,000 DBC & DBC Website - Marketing Materials 11,000 Rental Information Brochures 12,000 Telephone (42125) Amount Budgeted: 5,100 Office Telephone 3,900 Pay Telephone 1,200 —81- 06/03/08 Utilities (42126) Gas Water Edison CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY08-09 Page 2 Amount Budgeted: 10,000 3,500 90,000 105,500 Rental/Lease Exhibit Space (42141) 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 6,700 Audio Video Systems Service 5,000 Copy Machine Service (B&W Copier) 1,200 Color Copier Service 500 Maint. of Grounds/Bldgs (42210) Repair Decomposed Granite Trails Electrical Services (Lighting) Building Maintenance Services Pressure Washing Service Building Security Monitoring Doors, Locks and Keys Service Roofing Services Carpet Cleaning -- Quarterly Clean GVBR fabric partitions Amount Budgeted: 10,000 6,000 42,000 6,000 1,800 3,000 1,800 5,000 3,000 78,600 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 260,690 Building Maintenance Contract w/4 FT Contract Staff 180,000 Pest Control Contract 2,000 Landscape Maintenance Contract (ValleyCrest- 4% CPI) 67,750 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 3,000 Replacement Tables 3,000 Capital Improvements (46410) Amount Budgeted: -82- 06103/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Community Svcs DIVISION: Park Operations ORGANIZATION #: 001-5340 FY2006-07 FY 2007-08 FY 2007-08 FY 200849 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 42125 Telephone 7,316 100,200 40020 Over -Time Wages 8,400 42126 Utilities 6,500 40030 Part -Time Salaries 211,100 202,000 119,700 40070 City Paid Benefits 3,000 1,700 40080 Retirement 163,201 275,750 17,800 40083 Worker's Comp. Exp. TOTAL OPERATING EXP. 370,248 6,600 40084 Short/Long Term Disability 331,250 CONTRACT SERVICES 650 40085 Medicare 10,650 40090 Benefit Allotment 283,910 284,410 17,700 TOTAL PERSONNEL 0 0 0 281,500 SUPPLIES CAPITAL OUTLAY 41200 Operating Supplies 3,786 11,200 5,000 12,700 41300 Small Tools & Equipment 28 1,000 0 TOTAL SUPPLIES 3,814 11,200 6,000 12,700 OPERATING EXPENDITURES 42125 Telephone 7,316 8,400 8,400 8,400 42126 Utilities 198,608 211,100 211,100 202,000 42130 Rental/Lease of Equipment 1,123 3,000 2,500 42210 Maint. of Grounds/Bldgs 163,201 275,750 257,250 118,350 TOTAL OPERATING EXP. 370,248 495,250 479,750 331,250 CONTRACT SERVICES 45300 CS -Community Svcs 273,523 283,910 284,410 298,110 TOTAL CONTRACT SVCS. 273,523 283,910 284,410 298,110 CAPITAL OUTLAY 46250 Misc Equipment 34,986 22,000 22,000 46410 Capital Improvements 87,148 48,680 31,680 20,000 122,134 70,680 53,680 20,000 DIVISION TOTAL 769,719 861,040 823,840 943,560 -83- 06/03/08 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY08-09 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks & Maint Insp/Tech Parks & Maint Supervisor Intermittent Part Time Facility Attendent I - 2,401 hrs @ D -Step Facility Attendent II - 2,241 hrs @ D -Step Maintenance Worker I - 1,250 hrs @ D -Step Maintenance Worker II - 1,980 hrs @D -Step SUPPLIES $943,560 Amount Budgeted: 281,500 1.00 FT 0.60 FT 1.60 FT 1.000 IPT 4.000 IPT 2.000 IPT 2.000 IPT 9.000 IPT Operating Supplies (41200) Amount Budgeted: 12,700 Heritage Community Ctr 5,000 Parks Supplies 3,000 Doggie Walk Bags 4,000 Staff Work Boots 700 Small Tools & Equipment (41300) Small Tools and Equipment OPERATING EXPENDITURES Telephone (42125) Heritage Park Heritage Community Ctr Maplehill Pk Pantera Pk Peterson Pk Reagan Pk Sycamore Cyn Utilities (42126) Paul Grow Park Water Electric Heritage Park Water Electric Heritage Community Ctr Water - Included with Heritage Park Electric Amount Budgeted: Amount Budgeted: 10,000 600 8,500 1,100 13,500 -84- 8,400 1,200 1,200 1,200 1,200 1,200 1,200 1,200 202,000 10,600 9,600 14,900 06/03/08 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY08-09 Page 2 Paul Grow Park High Speed Intemet -- Computer & Phone 1,400 2,000 Lorbeer Lights 1,400 21,000 Water 8,500 800 Electric 12,500 Heritage Community Ctr Maplehill Pk Building Maintenance Contract 12,500 Water 10,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc Electric 2,500 Pantera Pk 8,000 44,000 Water 31,000 Electric 13,000 Replace Security Light Base Bezels Peterson Pk 2 picnic area reservation/bulletin boards 25,000 Water 20,000 Electric 5,000 Reagan Pk 11,500 Water 8,500 Electric 3,000 Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric - Included w/DBC Sycamore Cyn 16,000 Water 11,000 Electric 5,000 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Rental equip to repair trails / Backstop Nets 2,500 Mai t. of Grounds/Bldgs (42210) Amount Budgeted: Paul Grow Park Install new lavatory faucets 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 1,400 Heritage Park New pre -cast picnic table 800 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 4,000 Heritage Community Ctr Building Maintenance Contract 5,800 New exterior building security lights 3,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 2,700 Maplehill Pk 10 new pre -cast picnic tables 8,000 Misc Maint-irrigtn, Ltg, Elec, Pest C,trl, etc 2,700 Pantera Pk Building Maintenance Contract 3,050 Replace Security Light Base Bezels 1,500 2 picnic area reservation/bulletin boards 600 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 5,300 -85- 118,350 06/03/08 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY08-09 Paae 3 Peterson Pk 2 picnic area reservation/bulletin boards 600 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 5,300 Reagan Pk 20,974 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 4,700 Starshine Pk 16,758 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 1,400 Summitridge Park/DBC 8,369 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Sycamore Cyn Park 4,240 1 new picnic reservation/bulletin board 300 Cleaning of Creek Area 4,000 Sump Pump Maintenance 10,000 Ground Squirrel Control 3,600 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 2,000 Weed Removal/Fire Breaks 12,300 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Lorbeer Football Field Refurbish Field/As needed Maintenance 26,800 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 298,110 Landscape Maintenance Contract ValleyCrest Contract (Includes 5% CPI) 105,928 Paul Grow Park 20,974 Heritage Park 14,235 Maplehill Park 16,758 Ronald Reagan Park 24,582 Starshine Park 8,369 Sycamore Canyon Park 16,770 Trail Head at Sycamore Canyon Park 4,240 ValleyCrest Contract (includes 5% CPI) 192,182 Pantera Park 99,351 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) CAPITAL OUTLAY Capital Improvements (46410) Amount Budgeted: 20,000 Paul C. Grow Park Ath Field Turf Reconditioning 7,250 Pantera & Peterson Park Ath Field Turf Reconditioning 12,750 —86— 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42315 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage Charges 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42205 Computer Maintenance 42315 Membership & Dues 42325 Meetings 42330 Travel - Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 City Birthday Party 42410 Admissions -Youth Activities 103,400 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation TOTAL PROF SVCS CONTRACT SERVICES DEPARTMENT: Community Svcs DIVISION: Recreation ORGANIZATION #: 001-5350 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 391,136 453,000 453,000 434,500 11,218 16,425 16,425 15,780 226,208 221,960 221,960 214,800 8,974 10,250 10,250 10,000 80,521 92,800 92,800 89,200 20,419 14,170 14,170 14,200 2,670 3,200 3,200 3,100 19,470 19,520 19,520 18,500 96,985 103,400 103,400 103,550 857,601 934,725 934,725 903,630 63,394 73,390 73,000 79,580 63,394 73,390 73,000 79,580 6,833 12,600 12,600 13,880 0 50 0 246 1,400 0 36 250 250 20,000 11,247 9,620 9,620 14,165 50,779 79,780 65,000 109,620 596 1,500 1,500 1,500 400 2,377 1,780 1,780 1,970 1,563 1,080 1,500 1,390 2,892 4,520 4,600 6,400 1,876 1,940 1,800 500 4 2,240 500 960 41,380 69,760 69,760 65,110 20,299 32,040 32,040 34,400 140,128 218,560 200,700 270,545 2,283 3,000 2,500 1,500 2,610 3,150 2,500 3,150 4,893 6,150 5,000 4,650 45300 CS -Community Svcs 126,393 125,640 125,640 105,485 45305 CS -Concerts in the Park 19,367 16,850 16,850 17,000 45310 CS -Excursions 29,624 35,550 40,000 42,565 45320 CS -Contract Classes 185,874 181,760 181,760 186,960 TOTAL CONTRACT SVCS. 361,258 359,800 364,250 352,010 CAPITAL OUTLAY 46250 Misc Equipment 30,987 19,000 20,000 1,600 30,987 19,000 20,000 1,600 DIVISION TOTAL 1,458,261 1,611,625 1,597,675 1,612,015 -87- 06/03/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent (partial year) Admin Assistant CS Coordinator Recreation Supervisor Rec Specialist Rec Specialist Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Seasonal Part -Time CS Coord.-Day Camp/Youth Master Plan Implementation (990 hrs @ D -Step) CS Coord.-Fields (990 hrs @ D -Step) CS Workers (440 hrs @ D -Step) CS Leader (3,201 hrs @ C -Step) CS Leader II (4,297 hrs @ B -Step) Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event 19th Birthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Candy Cane Craft Fair $1,612,015 Amount Budgeted: 887,850 0.485 FT 0.750 FT 1.000 FT 3.000 FT .400 FT 0.690 FT 1.000 FT 7.325 FT 1.00 RPT 2.00 RPT 3.00 RPT 2.00 SPT 4.00 SPT 6.00 SPT 4.00 SPT 10.00 SPT 26.00 SPT Amount Budgeted: 15,780 970 360 1,000 1,100 3,000 3,050 1,793 2,500 1,700 307 SUPPLIES Operating Supplies (41200) Amount Budgeted: 79,580 Haunted House/FFF 4,050 Easter Egg Hunt 2,535 Youth Soccer 3,580 Youth Basketball 8,595 Adult Volleyball 235 Candy Cane Craft Fair 1,200 Concert Share 1,087 06/03/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Paae 2 Senior Excursions 1,080 Senior dances/programs 6,895 Adult Basketball 4,199 Day Camp 7,505 Staff Shirts 2,000 YMP Imp & DB4 Youth 1,900 Adult Excursions 730 Volunteen Program -T-Shirts 600 Tiny Tots 6,500 Youth Baseball 10,200 Winter Snow Fest 6,150 Concerts in the Park 1,830 Contract Classes 600 Staff One Pitch Tourney 599 Youth at Risk 1,500 Veterans Recognition 900 Arbor Day Celebration 900 Fourth of July 1,550 Movies Under the Stars 230 Field Attendant 2,430 OPERATING EXPENDITURES Printing (42110) Concerts in the Park Day Camp Winter Snowfest Youth Basketball Youth Baseball Youth Soccer Easter Egg Hunt Haunted House & Fall Fun Festival Arbor Day Celebration Tiny Tots Candy Cane Craft Fair Senior Programs Contract Classes Veterans Recognition Armed Forces Banners Brochures Fourth of July Movies Under the Stars DB4Youth Amount Budgeted: Photography (42112) Amount Budgeted: 1,500 700 450 450 450 450 400 600 100 200 400 955 700 1,000 300 1,200 1,500 2,525 13,880 Advertising (42115) Amount Budgeted: 0 —89— 06/03/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Banking Charges (42128) Amount Budgeted: 20,000 Credit Card Charges 20,000 Rental/Lease of Equipment (42130) Winter Snowfest Fireworks Show Sound System Restrooms/Sinks Traffic Control Equipment Light Tower Rental Concert Share Amount t3uagetea: 3,250 2,500 1,800 1,000 2,700 2,915 ,r,IVj Rental/Lease of Real Prop (42140) Amount Budgeted: 109,620 Youth Basketball Games + Practice 23,372 Youth Indoor Soccer 4,700 Adult Volleyball 8,160 Adult Basketball 42,638 Contract Classes 24,500 4th of July (DB High School) 6,000 Winter Snow Fest 150 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 400 Computer Software - Staff Scheduling 400 Membership & Dues (42315) Amount I3uagetea: C.P.R.S. Membership (8 Staff) 1,240 Lem (2 staff) 550 S.C.M.A.F. Membership (4 Staff) 180 Meetings (42325) Amount Budgeted: 1,390 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 200 Brochure Exchange Meetings 160 CPRS District XIII Meetings 600 Concert Share Meeting 30 WILS Meetings Travel - Conferences (42330) Amount Budgeted: 200 6,400 C.P.R.S. Conference - Santa Clara 2009 Conference Registration 4 staff @ $300 1,200 —90— 06/03/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 65,110 Page 4 500 Air Fare 4 @ $250 each 1,000 Hotel 4 staff x 4 nights x $150 per night 2,400 Car rental 200 Per Diem for 4 staff/4 days 720 Bass Lake Senior Conference Registration 1 staff @110 110 Accomodations 1 staff @ 3 nights @ 130 470 Per Diem for 1 staff/4 days 180 Gasoline for City Car 600 miles 120 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Staff Mileage 500 Education & Training (42340) Amount Budgeted: 960 Day Camp 540 Tiny Tots 420 City Birthday Party (42353) Amount Budgeted: 65,110 Banners 500 Special Event Insurance 1,500 Restroom/Sink Rental 1,500 Sound System Rental 750 Equipment Rental - 8,000 Tables, Chairs, Generators, Canopies Contract Staff/Security 1,700 Rides/Attractions 25,050 Non Profit's Organizations Revenue Share 12,000 Commemorative Pins 600 Decoration/Signs 8,000 Game Prizes 1,800 Facility Rental - PUSD 250 Food Reimbursement 600 Birthday Cakes/Supplies 360 Wrist Bands 500 Flyers/Posters/Promotion 400 Council & Commission Shirts 800 Kwik Covers 500 Misc Supplies 300 Admissions -Youth Activities (42410) Amount Budgeted: 34,400 Day Camp - Excursions 33,420 Tiny Tots 480 Volunteens 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Temp Svcs - Vacation Coverage 1,500 Commissioner Compensation (44100) Amount Budgeted: 3,150 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 _91— 06/03/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Page 5 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 105,485 Adult Basketball Officials 3,025 Tiny Tots 600 Staff One Pitch Tourney 375 Volunteens 2,200 Daycamp -- Safety Show Youth Basketball Officials PeaceBuilders Winter Snow Fest - 2009 75 tons of snow Sound System Special Event Insurance Food Vendor Reimbursement Valley Crest New Horizontal Promotional Banners Event Security Revenue Split w/Organizations Senior Program Haunted House/Fall Fun Festival Special Event Insurance Revenue Split w/Organizations (FFF) Candy Cane Craft Fair Easter Egg Hunt Liability Insurance Fireworks Show -- 2008 Fireworks Entertainment Video Voice Over Bal loons/Decorations Insurance Veterans Recognition - Entertainment/Caterer Armed Forces Banners Movies under the Stars Movie Rentals Special Event Insurance DB4Youth Concert Share 700 7,140 2,815 21,900 13,000 750 450 550 850 1,500 300 4,500 Concerts in the Park (45305) 23,885 Bands -- 7 Concerts 2,200 400 3,500 600 750 750 1,500 450 1,500 Annual ASCAP Registration 23,600 15,500 5,000 600 500 2,000 2,385 6,700 4,200 2,700 1,500 1,610 2,150 Concerts in the Park (45305) 17,000 Bands -- 7 Concerts 9,000 Sound System 3,500 Concessionaire Reimbursements 750 Advertising 1,500 Special Event Insurance 1,500 Annual ASCAP Registration 750 -93- 06/03/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Page 6 CS -Excursions (45310) Amount Budgeted: 42,565 Adult Excursions 19,750 Senior Excursions 22,815 CS - Contract Classes (45320) Amount Budgeted: 186,960 Contract Class Instructors 186,000 Finger Printing for Contract Class Instructors @ $32 960 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,600 Table Tennis Table 1,600 -95- 06/03/08 CITY OF DIAMOND BAR Department - Public Works • Public Works Administration • Engineering • Road Maintenance • Landscape Maintenance CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2008-2009 Organization #: 001-5510 through 001-5558 DEPARTMENT INCLUDES: PW Administration $633,800 Engineering 413,100 Road Maintenance 1,246,900 Landscape Maintenance 314,070 PUBLIC WORKS PW Administration 24.3 Engineering Ir A-/ I —97- 06/03/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES $587,859 $824,020 $765,700 $830,150 SUPPLIES 28,595 41,200 28,200 40,500 OPERATING EXPENDITURES 72,811 79,800 71,750 81,650 PROFESSIONAL SERVICES 231,417 358,100 337,000 143,500 CONTRACT SERVICES 1,464,613 1,554,290 1,332,265 1,507,070 CAPITAL OUTLAY 14,728 32,075 26,000 5,000 DEPARTMENT TOTAL $2,400,023 $2,889,485 $2,560,915 $2,607,870 DEPARTMENT INCLUDES: PW Administration $633,800 Engineering 413,100 Road Maintenance 1,246,900 Landscape Maintenance 314,070 PUBLIC WORKS PW Administration 24.3 Engineering Ir A-/ I —97- 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Public Wks Admin ORGANIZATION #: 001-5510 PROFESSIONAL SERVICES 44000 Professional Services 168,815 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 1,125 3,000 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 193,107 296,450 296,450 264,150 40010 40020 Salaries Over -Time Wages 545 1,000 1,000 2,000 40030 Part -Time Salaries 2,929 0 4,100 4,100 3,450 40070 City Paid Benefits 34,460 53,100 53,100 47,050 40080 40083 Retirement Worker's Comp. Exp. 4,998 3,900 3,900 3,300 40084 Short/Long Term Disability 1,162 1,850 1,850 1,650 40085 Medicare 2,846 4,300 39,900 4,300 39,900 3,850 33,800 40090 Benefit Allotment TOTAL PERSONNEL 29,025 269,072 404,600 404,600 359,250 SUPPLIES 41200 Operating Supplies 4,482 5,000 3,000 5,000 41300 Small Tools & Equipment 13 500 200 500 3,200 5,500 TOTAL SUPPLIES 4,495 5,500 OPERATING EXPENDITURES 5,561 7,000 6,000 7,000 42110 42115 Printing Advertising 2,606 3,500 3,000 3,500 42125 Telephone 368 39,463 550 35,000 550 32,000 550 35,000 42126 42315 Utilities Membership & Dues 505 1,000 1,050 1,000 42320 Publications 433 1,496 1,000 2,000 700 2,000 1,000 2,000 42325 42330 Meetings Travel -Conferences 651 4,000 2,500 4,000 42335 Travel -Mileage & Auto Allow 3,386 3,000 3,800 3,000 42340 Education & Training 613 3,500 4,000 3,500 TOTAL OPERATING EXP. 55,082 60,550 55,600 60,550 PROFESSIONAL SERVICES 44000 Professional Services 168,815 245,100 245,000 15,500 44100 Commissioner Comp 1,125 3,000 2,000 3,000 44240 Prof Svcs -Environmental 21,609 65,000 50,000 65,000 TOTAL PROF SVCS 191,549 313,100 297,000 83,500 CONTRACT SERVICES 45221 CS - Engineering 81,588 50,000 50,000 50,000 45227 CS - Inspection 9,571 45,000 30,000 45,000 45530 CS - Industrial Waste 16,908 30,000 25,000 30,000 TOTAL CONTRACT SVCS. 108,067 125,000 105,000 125,000 CAPITAL OUTLAY 46200 Office Equipment 238 1,000 46220 Office Equip -Furniture 1,152 2,000 1,000 46250 Misc Equipment 423 1,000 0 1,813 4,000 1,000 DIVISION TOTAL 630,078 912,750 866,400 633,800 -98- 8_ 06/03/08 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY08-09 $633,800 Amount Budgeted: Public Works Director 0.75 FT Sr Management Analyst 0.20 FT Senior Civil Engineer 0.40 FT Assoc Engineer 0.25 FT Jr. Engineer 0.35 FT Management Analyst 0.25 FT Sr Admin Assistant 0.80 FT 3.00 FT 359,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Misc. Office Supplies 5,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 Plans, Specifications, Reports, Notices, and Flyers 7,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,500 Educational program(s) and mailings related to public works/traffic/parking/street sweeping activities 3,500 Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow 550 Utilities (42126) Amount Budgeted: 35,000 Traffic signals 35,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 -99- 06/03/08 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY08-09 Page 2 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 3,500 Trainings/Workshops 3,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 15,500 Temporary Services for vacation coverage 3,000 Minute Secretary 2,500 Misc.Traffic Mgt Programs 10,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 65,000 NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 20,000 TMDL and solid waste related studies 20,000 Permit Fees (Sewer Sys Overflow & NPDES) 20,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 50,000 As needed basis -non fee based projects 50,000 CS - Inspection (45227) Amount Budgeted: 45,000 Grading, sewer, storm drains, and various development improvements. 45,000 CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. 30,000 _100- 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Engineering ORGANIZATION #: 001-5551 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 101,342 153,450 130,000 202,050 40020 Over -time Wages 98 500 500 40070 City Paid Benefits 1,113 1,900 1,500 2,600 40080 Retirement 18,319 27,500 20,000 35,850 40083 Worker's Comp. Exp. 2,936 3,100 2,500 4,050 40084 Short/Long Term Disability 618 950 700 1,250 40085 Medicare 1,468 2,250 1,600 2,950 40090 Benefit Allotment 14,580 20,000 16,000 27,750 CS - Traffic TOTAL PERSONNEL 140,376 209,150 172,300 276,500 OPERATING EXPENDITURES 42315 Membership & Dues 125 1,050 1,100 42325 Meetings 98 500 500 42330 Travel -Conferences 700 500 500 42335 Travel -Mileage & Auto Allow 24 200 150 500 42340 Education & Training 2,210 1,000 1,000 1,000 TOTAL OPERATING EXP. 3,157 3,250 1,150 3,600 CONTRACT SERVICES 45221 CS - Engineering 39,641 30,000 13,000 30,000 45222 CS - Traffic 70,088 40,000 15,000 50,000 45223 CS - Plan Checking 52,072 52,500 30,000 45,000 45224 CS - Soils 15,000 5,000 45226 CS - Surveying 3,000 3,000 45227 CS - Inspection 3,000 0 TOTAL CONTRACT SVCS. 161,801 143,500 58,000 133,000 DIVISION TOTAL 305,334 355,900 231,450 413,100 _ 0 _ 06/03/08 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $413,100 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 276,500 Senior Civil Engineer Assoc Engineer Jr Engineer 0.60 FT 1.25 FT 0.60 FT 2.45 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate & Junior Engineers) 500 ASCE(Senior, Associate & Junior Engineers) 600 Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, and 500 SCAG. Travel -Conferences (42330) APWA Travel -Mileage & Auto Allow (42335) Misc. trips Amount Budgeted: 500 500 Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 Misc. engineering studies/reports on an as 30,000 needed basis CS - Traffic Engr (45222) Amount Budgeted: 50,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. 50,000 CS - Plan Checking (45223) Amount Budgeted: 45,000 Crooked Creek Homes, South Pointe, 45,000 TM53430 (Cheung), lot line adjustment, certificate of correction, grading, sewer, and storm drain plans. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000 -102- 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Road Maintenance ORGANIZATION #: 001-5554 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES CS -Street Sweeping 139,852 165,000 155,000 40010 Salaries 124,273 148,060 135,000 137,100 40020 Over -Time Wages 152 500 500 500 40070 City Paid Benefits 1,878 2,500 2,200 2,250 40080 Retirement 22,097 26,520 22,000 24,300 40083 Worker's Comp. Exp. 4,991 3,890 3,500 3,800 40084 Short/Long Term Disability 726 900 800 850 40085 Medicare 1,791 2,150 1,800 2,000 40090 Benefit Allotment 22,503 25,750 23,000 23,600 40,000 TOTAL PERSONNEL 178,411 210,270 188,800 194,400 SUPPLIES CS -Street Sweeping 139,852 165,000 155,000 41250 Road Maintenance Supplies 22,539 30,700 20,000 30,000 41300 Small Tools & Equipment 1,561 5,000 5,000 5,000 TOTAL SUPPLIES 24,100 35,700 25,000 35,000 OPERATING EXPENDITURES 50,000 75,000 50,000 45507 42130 Rental/Lease of Equip 4,124 5,000 2,500 5,000 42200 Equipment Maintenance 1,351 2,500 2,500 2,500 42310 Fuel 9,097 8,500 10,000 10,000 TOTAL OPERATING EXP. 14,572 16,000 15,000 17,500 Professional Services 820,000 935,000 CAPITAL OUTLAY 44520 Prof Svcs - Engineering 39,868 45,000 40,000 60,000 12,915 39,868 45,000 40,000 60,000 CONTRACT SERVICES 45501 CS -Street Sweeping 139,852 165,000 155,000 165,000 45502 CS -Road Maintenance 188,126 250,000 200,000 250,000 45504 CS -Sidewalk Insp & Repair 226,376 200,000 150,000 200,000 45506 CS -Striping & Signing 83,768 50,000 75,000 50,000 45507 CS -Traffic Signal Maint 183,281 200,000 180,000 200,000 45512 CS -Storm Drainage 6,005 20,000 10,000 20,000 45522 CS -Right of Way Maint 34,263 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 861,671 935,000 820,000 935,000 CAPITAL OUTLAY 46250 Misc Equipment 12,915 28,075 25,000 5,000 12,915 28,075 25,000 5,000 DIVISION TOTAL 1,131,537 1,270,045 1,113,800 1,246,900 -103- 06/03/08 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,246,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 194,400 Public Works Director .10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 30,000 AC Cold Mix, Absorbents, Signs, Posts, 30,000 Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) Amount Budgeted: 5,000 Misc. Items (Grinding wheels, blades, shovels, ETC) 5,000 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 5,000 Generator, Spot Lights, Trucks, 5,000 Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 2,500 Grinder, Striper, Car washes, etc 2,500 Fuel (42310) Amount Budgeted: 10,000 10,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 60,000 On-call Traffic Engineering Assistance/Support 60,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 165,000 165,000 CS -Road Maintenance (45502) Amount Budgeted: 250,000 250,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 200,000 Sidewalk R & R 200,000 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 -104- 06/03/08 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY08-09 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 200,000 200,000 CS -Storm Drainage (45512) Amount Budgeted: 20,000 Storm Patrol/Drainage Device Maint 20,000 CS -Right of Way Maint (45522) Right of Way Maint Amount Budgeted: 50,000 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 5,000 Equipment Replacement 5,000 -105- 06/03/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Landscape Maint ORGANIZATION #: 001-5558 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested CONTRACT SERVICES 45500 Contract Services 19,585 45503 CS - Parkway Maint 22,876 23,840 23,840 24,675 45508 CS - Vegetation Control 80,253 88,900 88,900 92,015 45509 CS - Tree Maintenance 218,641 222,525 222,525 161,785 45510 CS - Tree Watering 11,304 15,525 14,000 16,010 TOTAL CONTRACT SVCS. 333,074 350,790 349,265 314,070 DIVISION TOTAL 333,074 350,790 349,265 314,070 TOTAL BUDGET CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY08-09 $314,070 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 19,585 Trails Maint - Youth at Risk Pgm 19,585 CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract (3.5% CPI Increase) 24,675 CS - Vegetation Control (45508) Amount Budgeted: 92,015 MCE Contract (3.5% CPI Increase) 78,765 Freeway Ramps/Cal Trans ROW (3.5% CPI Increase) 13,250 CS -Tree Maintenance (45509) Amount Budgeted: 161,785 WCA Contract Tree Maintenance -5 yr cycle (3.1 % CPI Incr - 2,760 trees) 107,640 Tree/Stump Removals (3.1% CPI Increase) 16,805 As Needed/Emergency (3.1% CPI Increase) 26,670 Tree Planting (3.1% CPI Increase) 10,670 CS - Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract (3.1% CPI Increase) 16,010 —107— 06/03/08 CITY OF DIAMOND BAR Department - Transfers Out • Transfers Out CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 49138 Transfer Out-LLAD #38 49139 Transfer Out-LLAD #39 49510 Transfer Out -Self Ins Fund 49520 Transfer Out -Equip Replcmt 49530 Transfer Out -Comp Replcmt 150,000 DIVISION TOTAL USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund TOTAL DEPARTMENT: Transfers -Out DI1/ISIONs. ; Transfers- Out ORGANIZATION #: 001-9915 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted. Budget Projected Requested 8,218 20,000 20,000 20,000 23,745 59,397 200,000 150,000 150,000 231,700 23,342 18,150 18,150 19,400 100,000 174,450 174,450 159,500 331,560 362,600 362,600 513,742 855,623 3,035,180 2,331,704 1,074,608 855,623 3,035,180 2,331,704 1,074,608 1,187,183 3,397,780 2,694,304 1,588,350 _109- 06/03/08 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,588,350 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 20,000 20,000 Transfer Out - LLAD #38 (49138) Amount Budgeted: 23,745 To Cover Fd Deficit - to be repaid 23,745 Transfer Out - LLAD #39 (49139) Amount Budgeted: 59,397 To Cover Fd Deficit - to be repaid 59,397 Transfer Out -Self Ins Fund Amount Budgeted: 231,700 Insurance Premiums 231,700 Transfer Out -Equip Replcmt Amount Budgeted: 19,400 Vehicle Replacement (5 yr cycle) 19,400 Transfer Out -Computer Equip Replacement Amount Budgeted: 159,500 Hardware 1,074,608 PC Scheduled Replacement (5yr life cycle) 25,000 Servers (5 yr life cycle) 50,000 Network Gear (7 yr life cycle) 13,000 Printers (5 yr life cycle) 3,000 Laptops (4 yr life cycle) 7,000 Telephone Equipment (12 years) 5,000 Copiers (12 years) 6,000 Software 62,500 Microsoft Office for PC Replacment (5 year) 8,000 Finance System (15 year life) 20,000 Park & recreation Systems (15 Year life) 5,500 Development Services System (15 year life) 17,000 USES OF FUND BALANCE RESERVE Transfer Out-CIP Fund Amount Budgeted: 1,074,608 01409 Slurry Seal/Overlay - Area 5 230,412 241o8 Residntl Collectrs Rehab-Lycoming btwn Lmn & ECL 321,676 24308 Chino Hills Parkway Rehab 100,020 23208 Interconnect Links - Phase II (County Co-op Agrmt) 230,000 23307 Prospctrs Rd & SS Xng - Traffic Calming 30,000 25308 Median Improvements in Front of K -Mart Ctr 50,000 254oa Grand Ave Beautification - Montefino to ECL 50,000 Diamond Bar Clock - Design, Installation & Landscape 62,500 _110- 06/03/08 SPECIAL FUNDS BUDGETS -111- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: FUND TYPE: General Fund FUNCTION: Com Org, Support FUND #: 011 This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer -in General Fund TOTAL OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 3,985 3,985 3,985 8,218 20,000 16,015 20,000 12,203 23,985 20,000 20,000 8,218 20,000 20,000 20,000 8,218 20,000 20,000 20,000 FUND BALANCE RESERVES 25500 Reserve 3,985 3,985 - Total Fund Balance Res. 3,985 3,985 0 - TOTAL 12,203 23,985 20,000 20,000 —112— 06/03/08 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2008-2009 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $20,000 Approp Fund Balance Amount Budgeted: 0 Transfer -in General Fund (39001) Amount Budgeted: 20,000 20,000 TOTAL EXPENDITURE BUDGET $20,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 20,000 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 -113- 06/03/08 SPECIAL REVENUE FUNDS -115- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 GAS TAX FUND FUND DESCRIPTION: FUND, TYPE- Special Revenue - FUN CTION- evenueFUNCTION: Street Maint/Const FUNp #: '111 The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 390,813 241,259 241,259 95,339 31705 Gax Tax - 2105 363,787 372,600 372,600 372,600 31710 Gas Tax - 2106 217,514 220,500 220,500 220,500 31720 Gas Tax - 2107 486,291 498,450 498,450 498,450 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 36100 Interest Revenue 18,819 10,000 15,000 5,000 TOTAL 1,484,724 1,350,309 1,355,309 1,199,389 TRANSFERS OUT 9915-49001 Transfer to General Fund 985,750 1,076,970 1,076,970 1,096,900 9915-49250 Transfer to CIP Fund 257,715 183,000 183,000 90,000 Total Transfers Out 1,243,465 1,259,970 1,259,970 1,186,900 FUND BALANCE RESERVES 25500 Reserve 241,259 90,339 95,339 12,489 Total Fund Balance Res. 241,259 90,339 95,339 12,489 TOTAL 1,484,724 1,350,309 1,355,309 1,199,389 -116- 06/03/08 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2008-2009 FY08- 09 TOTAL RESOURCE BUDGET $1,199,389 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 95,339 Estimated Based on Budget & Projections 95,339 Gax Tax - 2105 (31705) Amount Budgeted: 372,600 Gas Tax - 2106 (31710) Amount Budgeted: 220,500 Gas Tax - 2107 (31720) Amount Budgeted: 498,450 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 Interest Revenue Amount Budgeted: 5,0 5,000 TOTAL EXPENDITURE BUDGET $1,199,389 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 1,096,900 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage 1,061,900 Utilities (001-5510-42125) 35,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 90,000 01409 Slurry Seal/Overlay - Area 5 90,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 12,489 12,489 -117- 05/20/08 CITY OF DIAMOND BAR FUND TYPE;P speciat Revenue ; SPECIAL FUNDS BUDGET FUNCTION: Public Transportn FY 2008- 2009 i UND #: 112 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 938,231 701,059 701,059 715,114 31310 Transportation Tax 959,676 970,000 970,000 989,570 34850 Transit Subsidy Prgrm Rev 786,298 850,000 850,000 900,000 36100 Interest Revenue 52,991 40,000 40,000 30,000 TOTAL 2,737,196 2,561,059 2,561,059 2,634,684 PERSONNEL SERVICES XXXX-40010 Salaries 83,682 123,060 123,060 145,550 XXXX-40020 Over -Time Wages 1,197 2,000 2,000 2,000 XXXX-40070 City Paid Benefits 1,424 2,050 2,050 2,300 XXXX-40080 Retirement Benefits 15,141 22,040 22,040 25,850 XXXX-40083 Workers Comp Expense 813 1,480 1,480 1,900 XXXX-40084 Short/Long Term Disability 509 750 750 900 XXXX-40085 Medicare Expense 1,198 1,800 1,800 2,110 XXXX-40090 Cafeteria Benefits 14,361 20,650 20,650 23,500 118,325 173,830 173,830 204,110 OPERATING SUPPLIES 5553-41200 Supplies 897 1,000 200 1,000 897 1,000 200 1,000 OPERATING EXPENDITURES 5553-42128 Bank Charges 6,817 8,000 7,000 7,000 5553-42205 Computer Maintenance 9,754 8,800 8,800 9,300 5553-42315 Membership & Dues 7,167 9,660 9,032 9,660 5553-42395 Misc Exp 43 100 50 - 23,781 26,560 24,882 25,960 CONTRACT SERVICES 5350-45310 CS - Excursions 46,986 62,080 62,080 75,726 5553-45315 CS - Holiday Shuttle 5,613 6,000 8,853 10,000 5553-45402 CS-Sheriff/Spcl Evts 974 1,400 1,400 1,700 5553-45527 Bus Bench Maintenance 0 5,500 - - 5553-45529 Para -Transit Dial a Cab 349,362 350,000 400,000 400,000 5553-45533 Transit Subsidy Program 222,199 280,000 220,000 300,000 5553-45535 Transit Subsidy -Fares 763,002 850,000 850,000 900,000 1,388,136 1,554,980 1,542,333 1,687,426 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 4,998 9,700 9,700 6,000 5553-46235 Computer Equip -Software - 5,000 5,000 5,000 4,998 14,700 14,700 11,000 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds 500,000 - - 400,000 500,000 - - 400,000 TRANSFERS OUT 9915-49520 Transfer Out - CIP Fund 0 90,000 90,000 Total Capital Outlay 0 90,000 90,000 0 FUND BALANCE RESERVES 25500 Reserve 701,059 864,989 715,114 305,188 701,059 864,989 715,114 305,188 TOTAL 2,737,196 2,726,059 2,561,059 2,634,684 _118- 06/03/08 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $2,634,684 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 715,114 Estimated Based on Projections 715,114 Transportation Tax (31310) Amount Budgeted: 989,570 Based on MTA Estimates 989,570 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 900,000 900,000 Interest Revenue Amount Budgeted: 30,000 Based on Experience 30,000 TOTAL EXPENDITURE BUDGET $2,634,684 PERSONNEL SERVICES Amount Budgeted: 204,110 Finance Director 0.10 FT IS Director 0.05 FT Desktop Support Tech 0.15 FT Assoc Engineer 0.50 FT Sr Office Specialist 0.40 FT Accounting Technician 0.75 FT Sr. Mgt Analyst 0.05 FT Mgt Analyst 0.05 FT Sr. Admin Assistant 0.05 FT 2.10 FT OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,000 Diamond Ride - ID Cards 500 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 7,000 Credit Card Charges (online transactions) 7,000 —119— 06/03/08 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08- 09 Page 2 Computer Maintenance (5553-42205) Amount Budgeted: 9,300 Software Maintenance: Diamond Ride AssurelD - Annual Support 1,200 Transit Pass Systems (On-line Sales) GovlS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. 350 Verisign - SSL Certificate 1,000 Hardware Maintenance: 25,026 Diamond Ride 26,500 Zebra printer - annual support & maint 500 Transit Pass Systems (On-line Sales) 4,000 HP - Server Maintenance and support 1,250 Membership & Dues (5553-42315) Amount Budgeted: 9,660 SGVCOG 9,660 Mise Expenditures (5553-42395) Amount Budgeted: 0 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 75,726 Tiny Tots 750 Seniors 25,026 Day Camp 26,500 Adult Excursions 10,500 Concerts in the Park - Shuttles 4,000 City Birthday Party - Shuttles 2,000 4th of July - Shuttles 2,600 Winter Snow Fest - Shuttle 1,000 Movies Under the Stars Shuttles 3,000 DB4Youth 350 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 10,000 Based on experience 10,000 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,700 Security for Evening Transit Sales 1,700 Bus Bench Maintenance (5553-45527) Amount Budgeted: 0 Replacement Benches Replacement Decals Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 400,000 —120— 06/03/08 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08- 09 Page 3 Transit Subsidy Program (555345533) Amount Budgeted: 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 900,000 900,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46235) Amount Budgeted: 6,000 TPS HW Enhancements 5,000 Diamond Ride Enhancements 1,000 Computer Equip - Software (5553-46230) Amount Budgeted: 5,000 TPS - System Enhancements 5,000 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 400,000 Sale of Prop A 400,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 305,188 305,188 06/03/08 -121- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008- 2009 PROPOSITION C FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: StrMaint/Const FUND #: 113 The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44000 Professional Services TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 1,356,318 1,531,655 1,531,655 1,063,255 797,919 810,000 810,000 820,926 73,023 45,000 75,000 25,000 2,227,260 2,386,655 2,416,655 1,909,181 130,000 130,000 9,000 9,000 9,000 695,605 1,792,400 1,344,400 705,000 695,605 1,801,400 1,353,400 714,000 1,531,655 585,255 1,063,255 1,065,181 1,531,655 585,255 1,063,255 1,065,181 2,227,260 2,386,655 2,416,655 1,909,181 —122— 06/03/08 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $1,909,181 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,063,255 Anticipated FB 1,063,255 Transportation Tax (31320) 820,926 Based on MTA Projection 820,926 Interest Revenue Amount Budgeted: 25,000 Based on Experience 25,000 TOTAL EXPENDITURE BUDGET 1,909,181 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 130,000 Citywide Traffic Signal Timing Plan 50,000 DB Traffic Mgt Center Support 80,000 TRANSFERS -OUT Transfer Out - General Fund (991549001) Amount Budgeted: 9,000 Staff Charges for Prop C - Project Admin 9,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 705,000 23208 Interconnect Links - Phase II 320,000 24808 DB Tr Mgt Ctr /CCTV Cameras 105,000 TS Battery Backup Syst - 5 Intersections 80,000 Pathfinder Medians 200,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,065,181 1,065,181 -123- 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: StreetlPathis Impr FUND # 114 The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. The allocations are made each six years. The City has been allocated funds to improve one of the City's main throughfares, Grand Avenue. This fund has been established to account for this activity. TOTAL 1,066,605 518,000 768,000 1,372,000 —124— 06/03/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve - - - - 31845 TEA Revenue 1,066,605 768,000 768,000 1,372,000 36100 Investment Earnings - TOTAL 1,066,605 768,000 768,000 1,372,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 1,066,605 768,000 768,000 1,372,000 Total Capital Outlay 1,066,605 768,000 768,000 1,372,000 FUND BALANCE RESERVES 25500 Reserve 0 (250,000) 0 Total Fund Balance Res. 0 (250,000) 0 0 TOTAL 1,066,605 518,000 768,000 1,372,000 —124— 06/03/08 CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $1,372,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget 0 TEA Revenue 1,372,000 TEA LU 500,000 STPL 872,000 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $1,372,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,372,000 25408 Grand Ave - Beautification-Montefino/ECL 500,000 243oa Chino Hills Pkwy Rehab 872,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 -125- 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: FUND TYPE -Special Revenue` FUNCTION: Waste Mgt FUND M ] 16 The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. 136,450 136,450 77,660 55XX-40020 Over -Time Wages FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 0 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 1,150 55XX-40080 Retirement 18,275 25500 Approp Fund Balance 487,530 376,650 376,650 194,568 31870 Used Motor Oil Block Grant 20,880 25,000 25,158 25,000 31875 Beverage Ctnr Recycling Grt 16,087 20,000 15,872 16,500 34820 AB939 Admin Fees 210,934 220,000 220,000 215,000 34830 E -Waste Recycling Revenue 4,977 10,000 9,500 8,000 36100 Interest Revenue 20,421 15,000 17,000 10,000 TOTAL 760,829 666,650 664,180 469,068 PERSONNEL SERVICES 55XX-40010 Salaries 101,884 136,450 136,450 77,660 55XX-40020 Over -Time Wages 79 0 0 55XX-40070 City Paid Benefits 1,742 2,000 1,800 1,150 55XX-40080 Retirement 18,275 24,650 24,650 13,780 55XX40083 Worker's Comp. Exp. 1,961 2,650 2,650 800 55XX-40084 Short/Long Term Disability 613 850 850 490 55XX-40085 Medicare 1,490 2,000 2,000 1,140 55XX-40090 Cafeteria Benefits 16,505 21,450 21,450 11,350 Total Personnel 142,549 190,050 189,850 106,370 SUPPLIES 5516-41200 Operating Supplies 5,965 20,000 15,000 15,000 55XX-41400 Promotional Supplies 7,884 10,000 10,000 10,000 13,849 30,000 25,000 25,000 OPERATING EXPENDITURES 55XX-42110 Printing 16,843 25,000 22,000 35,000 5515-42115 Advertising 3,420 1,000 0 1,000 551542120 Postage 2,467 3,000 3,000 551542315 Membership/Dues 65 300 300 551542320 Publications 0 200 200 551542325 Meetings 20 1,000 200 500 551542330 Travel-Conf & Meetings 1,071 2,000 1,562 1,000 551542340 Education & Training 451 1,000 500 5515-42355 Contributions -Com. Groups 0 2,000 2,000 Total Operating Exp. 24,337 35,500 23,762 43,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 8,758 30,000 16,000 15,000 Total Prof. Svcs. 8,758 30,000 16,000 15,000 CONTRACT SERVICES 551545500 CS -Public Works 49,029 80,000 50,000 80,000 Total Contract Svcs. 49,029 80,000 50,000 80,000 CAPITAL EXPENDITURES 551646250 Recycling Misc Equip 0 4,140 4,137 0 0 4,140 4,137 0 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 145,657 185,000 165,000 185,000 145,657 185,000 165,000 185,000 FUND BALANCE RESERVES 25500 Reserve 376,650 109,600 194,568 14,198 Total Fund Balance Res. 376,650 109,600 194,568 14,198 TOTAL 760,829 664,290 664,180 469,068 -126- 06/03/08 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $368,232 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 143,232 Estimated based on Budget 143,232 AB939 Admin Fees (34820) Amount Budgeted: 215,000 215,000 Interest Revenue Amount Budgeted: 10,000 Based on Experience 10,000 TOTAL EXPENDITURE BUDGET $368,232 PERSONNEL SERVICES Amount Budgeted: 64,570 Full Time PW Director 0.15 FT Sr. Mgt Analyst 0.20 FT Jr. Engineer 0.05 FT Sr. Admin Assistant 0.15 FT 0.55 FT OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 15,000 Education Outreach to Increase Multi- 15,000 Family & Commercial Sector Recycling Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated 1,000 waste management Postage (551542120) Amount Budgeted: 3,000 Postage Cost 3,000 Membership/Dues (5515-42315) Amount Budgeted: 300 Membership Fees 300 Publications (5515-42320) Amount Budgeted: 200 Subscriptions 200 Meetings (5515-42325) Amount Budgeted: 500 Meetings 500 —127— 06/03/08 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY08- 09 Page 2 Travel-Conf & Meetings (551542330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 2,000 City Trash Cutter Award, America Recycles 2,000 Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 15,000 On-call Technical Assistance/Support in AB 939 15,000 Annual Report, VerificationNalidation of DRS Tonnage, C & D Debris Program, etc. and Battery/Bulb/SHARPS Program CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 80,000 Street sweeping debris composting program 60,000 Door to Door HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (991549001) Amount Budgeted: 185,000 Street sweeping (001-5554-45501) 165,000 Storm Drainage (001-5554-45512) 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 162 162 —128— 06/03/08 CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $100,836 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 51,336 Estimated Based on Budget 51,336 Used Motor Oil Block Grant (31870) Amount Budgeted: 25,000 25,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 16,500 16,500 E -Waste Recycling Revenue (34830) Amount Budgeted: 8,000 8,000 TOTAL EXPENDITURE BUDGET $100,836 PERSONNEL BUDGETED: Full Time Sr Management Analyst Management Analyst Amount Budgeted: 41,800 0.25 FT 0.20 FT 0.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 15,000 Implementing Pilot Recycling Programs for 0 Businesses, Schools, Apartment/Condo Complexes, and City facilities. Catch Basin Gates & Stormwater Reference ; Street Sweeping Materials. Promotional Supplies (41400) Amount Budgeted: 10,000 Storm Water Prevention/Water Conservation 0 items/Recycling Items. OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 20,000 Outreach Materials for Businesses/Residents; 0 Storm Water Outreach; Environmental Newsletter Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 14,036 14,036 —129— 06/03/08 CITY OF DIAMOND BAR FUNDTYP1=: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Street/Paths Impr, FY 2008-2009 116 Traffic Improvement Fund FUND DESCRIPTION: The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. ESTIMATED RESOURCES 25500 CIP Reserve 31900 Intergvt Rev - Other Cities 34660 Traffic Mitigation Fees 36100 Investment Earnings TOTAL PROFESSIONAL SERVICES 44000 Professional Svcs Total Professional Svcs TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested - 383,330 283,330 298,330 382,500 280,000 100,000 - - 830 15,000 15,000 20,000 383,330 498,330 298,330 598,330 80,000 - 80,000 155,000 125,000 230,000 0 155,000 125,000 230,000 FUND BALANCE RESERVES 25500 Reserve 383,330 343,330 173,330 288,330 Total Fund Balance Res. 383,330 343,330 173,330 288,330 TOTAL 383,330 498,330 298,330 598,330 -130- 06/03/08 CITY OF DIAMOND BAR Traffic Improvement Fd (116) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $598,330 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget Intergvnmtl Revenue -Other Cities (31900) Sale of Prop A Funds Traffic Mitigation Fees (34660) Interest Revenue (36100) Amount Budgeted: 298,330 298,330 Amount Budgeted: 280,000 280,000 Amount Budgeted: 0 Amount Budgeted: 20,000 20,000 TOTAL EXPENDITURE BUDGET $598,330 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 80,000 SR 57/60 Congestion Relief Implementation Strategy 80,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 230,000 22309 Neighborhood Traffic Management Mitigations 200,000 TC-Prspctrs Rd (SS Xng & Gldn Spgs) & SS 23307 Xng (DBB & Prspctrs) 30,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 288,330 288,330 —131— 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Prop 42 - Traffic Congestion Relief Fund FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Str Maint FUND O: :117 During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. It was understood that City would receive these funds on a quarterly basis through FY 2006. Since the State has been in a budget crisis, this funding was held up but in FY06 the distribution of funds resumed. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Appropriated Fund Balance 241,461 442,069 442,069 20,069 31735 AB2928 - Traffic Cngstn Rel. 438,520 - - 579,588 36100 Interest Revenue 17,088 10,000 16,000 15,000 TOTAL 697,069 452,069 458,069 614,657 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 255,000 438,000 438,000 579,588 Total Transfers Out 255,000 438,000 438,000 579,588 FUND BALANCE RESERVES 25500 Reserve 442,069 14,069 20,069 35,069 Total Fund Balance Res. 442,069 14,069 20,069 35,069 TOTAL 697,069 452,069 458,069 614,657 -132- 06103/08 CITY OF DIAMOND BAR Prop 42 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $614,657 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 20,069 Estimated Based on Budget 20,069 AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 579,588 Based on State Revenue Estimate (PY) 579,588 Interest Revenue Amount Budgeted: 15,000 Based on Experience 15,000 TOTAL EXPENDITURE BUDGET $614,657 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 579,588 579,588 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 35,069 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: F.UNDTYPE: Special Revenue FUNCTION: Air Quality FUND # 11$ This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 26,400 26,400 0 303 25500 Approp Fund Balance 106,967 107,639 106,967 93,394 31810 Pollution Reduction Fees 71,835 73,000 73,000 73,000 36100 Interest Revenue 6,367 4,000 7,000 8,000 TOTAL 185,169 184,639 186,967 174,394 PERSONNEL SERVICES 5098-40010 Salaries 5098-40070 City Paid Benefits 5098-40080 Retirement 5098-40083 Worker's Comp. Exp. 5098-40084 Short/Long Term Disability 5098-40085 Medicare 5098-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 5098-42125 Telephone 5098-42315 Membership/Dues 5098-42330 Travel -Conferences 509842340 Educ & Training Total Operating Exp. 23,581 26,400 26,400 0 303 300 300 0 4,263 4,750 4,750 0 323 400 400 0 144 200 200 0 339 400 400 0 2,704 2,800 2,800 0 31,657 35,250 35,250 0 206 0 7,167 9,890 9,031 9,890 4,405 4,800 4,000 0 7,000 6,000 6,000 0 18,778 20,690 19,031 9,890 PROFESSIONAL SERVICES 5098-44030 Prof Svcs - Data Processing 10,200 11,000 11,000 0 Total Prof. Svcs. 10,200 11,000 11,000 0 CAPITAL OUTLAY 5098-46100 Auto Equipment 55,000 5098-46230 Computer Equip -Hardware 3,964 16,036 16,036 0 5098-46235 Computer Equip -Software 12,931 12,256 12,256 0 Total Capital Outlay 16,895 28,292 28,292 55,000 FUND BALANCE RESERVES 25500 Reserve 107,639 89,407 93,394 109,504 Total Fund Balance Res. 107,639 89,407 93,394 109,504 TOTAL 185,169 184,639 186,967 174,394 -134- 06/03/08 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $174,394 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 93,394 Estimated Based on Projections 93,394 Pollution Reduction Fees (31810) Amount Budgeted: 73,000 Based on history 73,000 Interest Revenue Amount Budgeted: 8,000 Based on Experience 8,000 TOTAL EXPENDITURE BUDGET $174,394 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 0 Membership/Dues (42315) Amount Budgeted: 9,890 SGVCOG 9,890 Travel -Conferences (42330) Amount Budgeted: 0 Education and Training (42340) Amount Budgeted: 0 PROFESSIONAL SERVICES Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 55,000 2 -Hybrid Vehicles - Neighborhood Imp 55,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 109,504 109,504 -135- 06/03/06 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: FUND TYPE: ,Special Revenue FUNCTION: Street/Raths Impr FUNDI#: 119 The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S6821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve (149,497) (26,825) (26,825) (26,825) 31880 SB821 Revenue -Current Yr 122,672 53,672 53,672 35,959 31880 SB821 Revenue -Reserves 36100 Investment Earnings - TOTAL (26,825) 26,847 26,847 9,134 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 53,672 53,672 0 Total Transfers Out 0 53,672 53,672 0 FUND BALANCE RESERVES 25500 Reserve (26,825) (26,825) (26,825) 9,134 Total Fund Balance Res. (26,825) (26,825) (26,825) 9,134 TOTAL (26,825) 26,847 26,847 9,134 _136— 06/03/08 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $9,134 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (26,825) Estimated Based on Budget (26,825) SB821 Revenue -Current Yr (31880) 35,959 Based on MTA Alloc 35,959 SB821 Revenue -Reserves (31880) Base on Previous Year Unused Allocation 0 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $9,134 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 9,134 9,134 —137— 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Prop 1B Transportation Fund FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTIOI+I. 5treet/Paths lmpr FUND* The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. -138- 06/03/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve - 685,000 31733 Prop 1B Revenues 968,389 968,389 913,324 36100 Investment Earnings 10,000 10,000 15,000 TOTAL - 978,389 978,389 1,613,324 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 978,389 293,389 1,613,324 Total Capital Outlay 0 978,389 293,389 1,613,324 FUND BALANCE RESERVES 25500 Reserve 685,000 0 Total Fund Balance Res. 0 0 685,000 0 TOTAL 0 978,389 978,389 1,613,324 -138- 06/03/08 CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $1,613,324 Approp Fund Balance Amount Budgeted: 685,000 Estimated Based on CIP Budget 685,000 Prop 1 B Revenues (31733) Amount Budgeted: 913,324 Allocation per Dept of Finance Est. 913,324 Interest Revenue (36100) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $1,613,324 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,613,324 23909 Arterial Slurry Seal - Zone 3 650,000 Residntl Collectors Rehab-Lycmng btwn 241ce Lmn & ECL 278,324 23208 Interconnect Links - Phase II 465,000 TC-Prspctrs Rd (SSxng & Gldn Spgs) & 23307 SSxng Rd (DBB & Prospector) 220,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 -139- 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: FUND TYPE: ; Special Revenue FUNCTION: Park Imprgvement FUND Vit: 122 Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Fund Balance Reserve 19,575 222,594 222,594 409,594 34555 Quimby Fees 197,925 130,500 174,000 - 36100 Interest Revenue 5,094 6,000 13,000 12,000 TOTAL 222,594 359,094 409,594 421,594 TRANSFERS OUT 9915-49250 Transfer Out - CIP 0 85,640 Total Capital Outlay 0 0 0 85,640 FUND BALANCE RESERVE 25500 Fund Balance Reserve 222,594 359,094 409,594 335,954 222,594 359,094 409,594 335,954 TOTAL 222,594 359,094 409,594 421,594 —140— 06/03/08 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY 2008-2009 TOTAL RESOURCE BUDGET $421,594 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 409,594 409,594 Quimby Fees (34555) Amount Budgeted: 0 0 Interest Revenue (36100) 12,000 12,000 TOTAL EXPENDITURE BUDGET $421,594 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 85,640 85,640 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 335,954 335,954 -141— 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND TYPE Special Revenue FUNCTION: Park improvement FUND . 123 FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the ADA retrofitting of Sycamore Canyon Park. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance (2,016) (2,016) (2,016) - 31815 Prop A -Safe Nghbrhd Pks - 1,206,433 1,135,495 168,523 TOTAL (2,016) 1,204,417 1,133,479 168,523 CONTRACT SERVICES 5558-45300 Contract Services 19,600 19,600 Total Contract Svcs 0 19,600 19,600 0 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 200,634 198,618 97,585 9915-49250 Transfer to CIP Fund 0 986,199 915,261 70,938 Total Transfers Out 0 1,186,833 1,113,879 168,523 FUND BALANCE RESERVES 25500 Reserve (2,016) 0 Total Fund Balance Res. (2,016) 0 0 0 TOTAL (2,016) 1,206,433 1,133,479 168,523 —142— 06/03/08 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2008-2009 TOTAL RESOURCE BUDGET $168,523 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Estimated Based on Budget Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 168,523 168,523 TOTAL EXPENDITURE BUDGET $168,523 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 97,585 Youth Master Plan Implementation 78,000 Youth At Risk Program 19,585 Transfer to CIP Fund (49250) Amount Budgeted: 70,938 15705 Sycamore Cyn Pk ADA Retrofit - Phase III 70,938 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 —143— 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: FUND TYPE: $pecial Revenue FUNCTION: Park Improvement FUND #: 14 The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 991549250 Transfer to CIP Fund Total Transfers Out FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 1,957,653 1,514,522 1,514,522 619,741 84,266 80,000 70,000 40,000 2,041,919 1,594,522 1,584,522 659,741 90,000 90,000 - 90,000 90,000 - 150,000 150,000 36,650 36,650 - 0 186,650 36,650 150,000 527,397 838,131 838,131 50,000 527,397 838,131 838,131 50,000 FUND BALANCE RESERVES 25500 Reserve 1,514,522 479,741 619,741 459,741 Total Fund Balance Res. 1,514,522 479,741 619,741 459,741 TOTAL 2,041,919 1,594,522 1,584,522 659,741 -144- 06/03/08 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $659,741 Approp Fund Balance (25500) Amount Budgeted: 619,741 Estimated Based on Anticipated Exp. 619,741 Interest Revenue Amount Budgeted: 40,000 Based on Experience 40,000 TOTAL EXPENDITURE BUDGET $659,741 PROFESSIONAL SERVICES Special Studies (44300) Amount Budgeted: 0 CAPITAL EXPENDITURES Real Estate Acquisition (46305) Amount Budgeted: 150,000 Purchase of Industry Property 150,000 Capital Improvements (46410) Amount Budgeted: 0 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 50,000 Sycamore Cyn Creek Repair - Design 50,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 459,741 459,741 -145- 06/03/08 CITY OF DIAMOND BAR Ft1NDTYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Community Dev FY 2008-2009 FUND; 125 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 22,577 27,250 27,250 27,950 25500 Approp Fund Balance (121,346) (61,210) (61,210) 0 31630 CDBG Revenue -Carry Over 121,346 61,210 61,210 0 31630 CDBG Revenue 195,602 411,565 469,773 497,223 TOTAL 195,602 411,565 469,773 497,223 PERSONNEL SERVICES XXXX-40010 Salaries 22,577 27,250 27,250 27,950 XXXX-400200ver-time Wages 665 500 500 500 XXXX-40070City Paid Benefits 385 510 510 510 XXXX-40080 Retirement 2,825 4,890 4,980 4,960 XXXX-40083 Worker's Comp. Exp. 386 460 460 470 XXXX-40084Short/Long Term Disability 96 170 170 170 XXXX-40085 Medicare 337 410 410 420 XXXX-40090 Benefit Allotment 3,935 5,000 5,000 5,140 Total Personnel 31,206 39,190 39,280 40,120 SUPPLIES 5215-41200 Operating Supplies 1,400 3,928 700 2,412 Total Supplies 1,400 3,928 700 2,412 OPERATING EXPENDITURES 5215-42115 Advertising 0 500 636 650 5215-42355 Contributions -Com Groups 27,443 27,111 27,111 26,702 Total Operating Exp. 27,443 27,611 27,747 27,352 PROFESSIONAL SERVICES 5215-44000 Professional Services 174,969 160,215 160,215 169,123 Total Prof. Svcs. 174,969 160,215 160,215 169,123 TRANSFERS OUT 9915-49001 Transfer to Gen Fd 0 9915-49250 Transfer to CIP Fund 21,794 241,831 241,831 258,216 Total Transfers Out 21,794 241,831 241,831 258,216 RESERVES 31830 CDBG Resources (61,210) (61,210) 0 (61,210) (61,210) 0 0 TOTAL 195,602 411,565 469,773 497,223 06/03/08 -146- CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $497,223 ESTIMATED RESOURCES Appropriated Fund Balance (25500) CDBG Revenue -Carry Over (31630) School Area Curb Ramp Installation Prior Year FB CDBG Revenue (31630) Based on CDC awarded amount Amount Budgeted: Amount Budgeted: 0 Amount Budgeted: 497,223 497,223 TOTAL EXPENDITURE BUDGET $497,413 PERSONNEL SERVICES Amount Budgeted: 40,310 Administration: Com Dev Director (D96906-08) 0.05 FT 9,090 Senior Accountant (D96906-08) 0.10 FT 10,740 Senior Program: Com Svcs - Coordinator (D96904-08) 0.31 FT 20,480 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,412 City Senior Program (D96904-08) 2,412 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 650 Public Hearing Notices (D96906-08) 650 Contributions -Com Groups (42355) Amount Budgeted: 26,702 YMCA Childcare & Day Camp (600873-08) 26,702 PROFESSIONAL SERVICES Amount Budgeted: 169,123 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-07) 4,000 Contract Admin - D Cho & Assoc (D96906-07) 15,123 Home Improvement Loan Pgm (600503-08) 150,000 06/03/08 -147- CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY08- 09 Page 2 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 258,216 Curb Ramp Installation -Armstrong Area 121,608 Sycamore Cyn Park ADA Retro - Phase IV Design 121,608 DBC - ADA Restroom Doors 15,000 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 06/03/08 -148- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008- 2009 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Public Safety FUND #: 126 The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 31855 Public Safety Grant - State 116,241 117,000 115,773 - 36100 Interest Revenue 8,524 6,000 7,000 500 25500 Fund Balance Reserve 174,611 113,244 113,244 36,467 TOTAL 299,376 236,244 236,017 36,967 OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 670 1,000 500 0 670 1,000 500 0 4,400 6,900 4,600 6,900 4,400 6,900 4,600 6,900 762 762 180,300 194,450 194,450 30,000 180,300 194,450 194,450 30,000 113,244 33,894 36,467 67 113,244 33,894 36,467 67 299,376 236,244 236,017 36,967 -149- 06/03/08 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $36,967 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: Assumed State will continue to fund. Interest Revenue (36100) Amount Budgeted: 500 500 Fund Balance Reserve Amount Budgeted: 36,467 Projected Year End Estimates 36,467 TOTAL EXPENDITURE BUDGET $36,967 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: Education & Training (42340) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,900 Project Sister 2,500 At Risk Youth Counseling 4,400 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 30,000 Law Enf Tech - Partial 30,000 FUND BALANCE RESERVES Amount Budgeted: 67 67 —150— 06/03/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Publics FUND #: 127 During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 4,000 36100 Interest Revenue 15,308 20,000 20,000 20,000 25500 Fund Balance Reserve 331,188 338,506 338,506 362,506 TOTAL 346,496 358,506 362,506 382,506 SUPPLIES 4411-41200 Operating Supplies Total Supplies PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 500 500 0 7,990 50,000 50,000 7,990 50,000 0 50,000 338,506 308,006 362,506 332,506 338,506 308,006 362,506 332,506 346,496 358,506 362,506 382,506 -151- 06/03/08 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $382,506 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 362,506 Estimated Based on Projected 362,506 Interest Revenue (36100) Amount Budgeted: 20,000 Based on History 20,000 TOTAL EXPENDITURE BUDGET $382,506 SUPPLIES Operating Supplies (41200) Amount Budgeted: PROFESSIONAL SVCS Prof Svcs -Auditing (44010) Amount Budgeted: 0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 50,000 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 332,506 332,506 —152— 06/03/08 CITY OF DIAMOND BAR IFUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Public Safety FY 2008-2009 FUND #: '28 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2001, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 3,500 3,000 4,000 4,000 75,088 77,456 77,456 81,456 0 1,132 78,688 0 85,456 1,132 78,688 0 85,456 77,456 1,768 81,456 0 77,456 1,768 81,456 0 78,588 80,456 81,456 85,456 —153— 06/03/08 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $85,456 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 81,456 Estimated Based on Budget 81,456 CA Law Enf Equip Pgm Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 4,000 4,000 TOTAL EXPENDITURE BUDGET $85,456 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 85,456 High Technology Equipment Requested by Sheriffs Dept. 85,456 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 -154- 06/03/08 CITY OF DIAMOND BAR FUND TYPE: special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape FY 2008-2009 FUND #: 138 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 2,056 1,500 163,937 165,000 25500 Approp Fund Balance 60,920 16,368 16,368 14,477 30300 Prop Tx -Sp Assessment 259,051 265,215 260,000 265,215 36100 Interest Revenue 1,519 1,000 200 200 39001 Transfer in - General Fund 109,735 119,137 110,048 23,745 109,735 TOTAL 321,490 282,583 276,568 303,637 PERSONNEL SERVICES 5538-40010 Salaries 5538-40020 Over -time Wages 5538-40070 City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Comp. Exp. 5538-40084 Short/Long Term Disability 5538-40085 Medicare 5538-40090 Cafeteria Benefits Total Personnel Water OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services Total Contract Svcs. FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp Total Fund Balance Res. TOTAL (343) 15 0 (60) 0 (2) (5) 4 (391) 0 0 1,000 2,056 1,500 163,937 165,000 130,000 16 5, 000 29,812 14,000 13,000 14,000 193,749 180,000 145,056 180,500 1,716 7,300 7,300 4,000 1,716 7,300 7,300 4,000 110,048 113,135 109,735 119,137 110,048 113,135 109,735 119,137 16,368 (17,852) 14,477 0 16,368 (17,852) 14,477 0 321,490 282,583 276,568 303,637 -155- 06/03/08 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $303,637 ESTIMATED RESOURCES Approp Fund Balance (25500) Anticipated Fund Balance Prop Tx -Sp Assessment (30300) Amount Budgeted: Amount 14,477 14,477 265,215 265,215 Interest Revenue Amount Budgeted: 200 Based on Experience 200 Transfer In - General Fd (39001) Amount Budgeted: 23,745 To Cover Deficit - to be repaid to Gen Fd 23,745 TOTAL EXPENDITURE BUDGET $303,637 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 165,000 Water 158,000 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 14,000 As -needed Maintenance 14,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 119,137 Contract Maintenance (Excel) 3.1 % CPI 113,137 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 Maint. of New Area: Prospectors at Sunset Xing 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 —156— 06/03/08 CITY OF DIAMOND BAR FUNDTY :E: Special Revenae SPECIAL FUNDS BUDGET FUNCTION: Landscape FY 2008-2009 FUND #: 1 139 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 117,561 55,824 55,824 10,974 30300 Prop Tx -Sp Assessment 162,016 164,190 162,700 164,190 36100 Interest Revenue 4,446 3,000 2,000 1,500 39001 Transfer In - General Fd Total Operating Exp. 81,880 77,500 59,397 78,000 TOTAL 284,023 223,014 220,524 236,061 PERSONNEL SERVICES 5539-40010 Salaries 5539-40020 Over -Time Wages 5539-40070 City Paid Benefits 5539-40080 Retirement 5539-40083 Worker's Comp. Exp. 5539-40084 Short/Long Term Disability 5539-40085 Medicare 5539-40090 Benefit Allotment Total Personnel (343) 15 0 (60) 0 (2) (5) 4 (391) OPERATING EXPENDITURES 5539-42110 Printing 5539-42115 Advertising 0 1,000 2,378 1,500 5539-42126 Utilities 57,283 66,500 42,000 66,500 5539-42210 Maint. of Grounds/Bldgs 24,597 10,000 8,000 10,000 Total Operating Exp. 81,880 77,500 52,378 78,000 PROFESSIONAL SERVICES 5539-44000 Professional Services 1,717 7,775 7,775 4,475 Total Prof. Svcs. 1,717 7,775 7,775 4,475 CONTRACT SERVICES 5539-45500 Contract Services 144,993 135,142 135,142 139,331 5539-45519 Weed Abatement 15,000 14,255 14,255 Total Contract Svcs. 144,993 150,142 149,397 153,586 CAPITAL OUTLAY 5539-46250 Misc.Equipment 0 3,500 0 Total Capital Outlay 0 3,500 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 55,824 (15,903) 10,974 0 Total Fund Balance Res. 55,824 (15,903) 10,974 0 TOTAL 284,023 223,014 220,524 236,061 -157- 06/03/08 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $236,061 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 10,974 Estimated Based on Projections 10,974 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190 164,190 Interest Revenue Amount Budgeted: 1,5uu Based on Experience 1,500 Transfer In - General Fd (39001) Amount Budgeted: 59,397 To Cover Deficit - to be repaid to Gen Fd 59,397 TOTAL EXPENDITURE BUDGET $236,061 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 66,500 Water 62,000 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,475 Assessment Engineer 4,475 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,331 Contract Maint- Excel (3.1% CPI) 139,331 Weed Abatement (45519) Amount Budgeted: 14,255 Weed Abatement 14,255 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 -158- 06/03108 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTIDN: Landscape FY 2008-2009 FUND.*141 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL PERSONNEL SERVICES FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 95,894 75,308 75,308 56,757 120,315 122,157 120,000 122,157 3,891 3,000 2,500 2,500 220,100 200,465 197,808 181,414 5541-40010 Salaries (344) 5541-40020 Over -time Wages 15 5541-40070 City Paid Benefits 0 5541-40080 Retirement (60) 5541-40083 Worker's Comp. Exp. 0 5541-40084 Short/Long Term Disability (2) 5541-40085 Medicare (5) 5541-40090 Cafeteria Benefits 4 Total Personnel (392) 0 0 0 OPERATING EXPENDITURES 554142115 Advertising 0 1,000 2,367 1,500 5541-42126 Utilities 77,385 77,000 60,000 77,000 5541-42210 Maint. of Grounds/Bldgs 4,805 10,000 5,000 10,000 Total Operating Exp. 82,190 88,000 67,367 88,500 PROFESSIONAL SERVICES 5541-44000 Professional Services 1,717 7,775 7,775 4,475 Total Prof. Svcs. 1,717 7,775 7,775 4,475 CONTRACT SERVICES 5541-45500 Contract Services 50,068 48,232 48,232 49,727 5541-45519 CS-Weed/Pest Abatement 11,209 15,000 17,677 17,677 Total Contract Svcs. 61,277 63,232 65,909 67,404 CAPITAL OUTLAY 5541-46250 Misc Equipment Total Capital Outlay 3,500 3,500 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 75,308 37,958 56,757 21,035 Total Fund Balance Res. 75,308 37,958 56,757 21,035 TOTAL 220,100 200,465 197,808 181,414 -159- 06/03/08 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $181,414 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 56,757 56,757 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Interest Revenue Amount Budgeted: 2,500 Based on Experience 2,500 TOTAL EXPENDITURE BUDGET $181,414 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 77,000 Water 75,000 Edison 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,475 Assessment Engineer 4,475 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,727 Contract Maintenance: Excel Landscape Maint ( 3.1 % CPI) 49,727 CS-Weed/Pest Abatement (45519) Amount Budgeted: 17,677 L.A. County Ag 17,677 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 21,035 21,035 -160- 06/03/08 CAPITAL PROJECTS FUNDS -161- H N J H U W a0 m 0 CL Z O Z Qi 4 Q o LU LL LL O Ow as G U J a IL a U d 0 N O N 0 > LL al y x L° r O O N a m O M 0 0 N a` c m 0 10 CL o P c � U U CL O a` IL Q E tl C LL F 0 x o a o m N U �R O O O I N O a00 i C C N 0 LL N ID N V 0 O O LL q @ -0 o 2 E � N U c N cN7 O E 2 0_ m (D c� a� c A Np y N m OCl m Cn Nlz .+ 00000 u A O O O O N O C C O N O In U o 10 0 n N U $ o , U N r w o ro 0 Cl) rn Em m U U U qm Z CF V 1- c 0 m N A N N N N �R O O O I N O a00 i C C N 0 O c ani 0 q @ -0 o 2 E � N U G <no�� E 2 0_ m u o a� c A Np y N m OCl m Cn Nlz mm�sXm u dti- t c� rn H ..m.. In ~ N= o Fi X T A U $ o , U H � mLrn �d N rn Em m U U U qm Z CF V 1- c m N A N N N N —162— O N N m C O O Z O O y > N K 0 c L` 1i A � a m c 0 0 w E w w o O �7 c v r N a Q o o m O N LD m m p 3 u C m d v o aEi LL d m Q d ; C _ a 0 0 0 0 0 0 0 O 0 0 0c 0 0 0 m O 00 (V <10 u M N C'1 01 o m F o. m m c o 0 U T O OU1ja o c O O k M V R J O C m - O Q O o m n2°�gp m D t d o a is EUaF~� 1}i y j o, a a. o. ° E ° O` N AT AtuJ O p,U U44VUQH p O> # C O O O N w o O N Y N N [OV a d O L, J � a a. W o Q 0 M O a o W F m ❑ a W LL 0 z o ti ago ❑; CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project FY 2008-2009 FUND #: 250 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indentified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31330 MTA - Call for Projects 31333 Tr Mgt System Rev -County 31635 Federal Grants 31663 Hazard Elmin Safety Rev 31835 Sect 117 - 2004 Fed Approp 31817 Prop 12 Revenue 31818 Prop 40 Revenue 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 31821 Recreation Trails Grant 31840 STPL Revenue 31883 Hazard Elimination Pgm 31951 Misc Park Grants 34550 Developer Fees 39001 Transfer in - General Fd 39111 Transfer in - Gax Tax 39112 Transfer in - Prop A Trn 39113 Transfer in - Prop C Transit 39114 Transfer in - TEA 39116 Transfer in - Traf Imp Fund 39117 Transfer in - Prop 42 39119 Transfer in - TDA 39120 Transfer in - Prop 1 B 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 250,000 TOTAL CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5310-46420 Misc. Capital Improvements 5510-46420 Misc. Capital Improvements Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp Total Fund Balance Res. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Original Budget Projected Adopted (655,320) (1,741,343) (1,741,343) - 69,047 - 2,010,000 85,640 0 90,000 90,000 70,938 155,770 498,977 838,131 50,000 6,830 220,000 100,000 258,216 3,603,593 521,636 521,636 7,197,148 138,997 436,062 421,000 157,814 83,019 - - 125,511 140,000 140,000 136,000 136,000 304,020 304,020 90,000 220,000 220,000 5,000 5,000 250,000 - 250,000 855,623 2,838,442 2,331,704 1,074,608 257,715 183,000 183,000 90,000 90,000 90,000 695,605 1,792,400 1,344,400 705,000 1,066,605 768,000 768,000 1,372,000 155,000 125,000 230,000 255,000 438,000 438,000 579,588 53,672 53,672 2,392,108 978,389 293,389 1,613,324 869,292 3,803,000 2,010,000 85,640 0 986,199 915,261 70,938 527,397 498,977 838,131 50,000 21,794 241,831 241,831 258,216 3,603,593 9,695,285 7,158,681 7,197,148 2,392,108 4,130,539 4,040,539 3,122,020 869,292 3,803,000 2,010,000 2,150,000 2,001,006 1,469,328 868,142 941,020 21,486 387,500 0 15,260 90,000 90,000 984,108 45,784 150,000 5,344,936 9,880,367 7,158,681 7,197,148 1,741,343 (1,741,343) TOTAL 3,603,593 9,880,367 7,158,681 7,197,148 -164- 06/03/08 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $7,197,148 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 0 Prop 12 Revenue (31817) Amount Budgeted: 157,814 Parks Grant 157,814 Land & Wtr Consrvtn Grant (31820) Amount Budgeted: 136,000 P & R Improvements 136,000 Recreation Trails Grant (31821) Amount Budgeted: 304,020 P & R Improvements 304,020 Hazard Elimination Sfty Prgm (31883) Amount Budgeted: 220,000 Traffic Management Improvements 220,000 Developer Fees (34550) Amount Budgeted: 250,000 Traffic Management Improvements 250,000 Transfers In - General Fund (39001) Amount Budgeted: 1,074,608 Street Improvements 652,108 Traffic Management Improvements 260,000 Park & Rec Improvements 0 Landscape & Irrigation Impr 162,500 Transfers In - Gas Tax (39111) Amount Budgeted: 90,000 Street Improvements 90,000 Transfers In - Prop C (39113) Amount Budgeted: 705,000 Traffic Management Projects 505,000 Miscellaneous Improvements 200,000 Transfers In - ISTEA (39114) Amount Budgeted: 1,372,000 Street Improvement Projects 872,000 Misc Improvements 500,000 Transfer In - Traffic Improvement Fd (39116) Amount Budgeted: 230,000 Traffic Management Projects 230,000 Transfers In - Prop 42 (39117) Amount Budgeted: 579,588 Street Improvement Projects 579,588 Transfer In - Prop 1B (39120) Amount Budgeted: 1,613,324 Street Improvement Projects 928,324 Traffic Management Projects 685,000 Transfers In - Quimby (39122) Amount Budgeted: 85,640 Park & Rec Improvements 85,640 Transfers In - Safe Nbrhd Pks (39123) Amount Budgeted: 70,938 Park & Rec Improvements 70,938 Transfers In - Park Dev Fund (39124) Amount Budgeted: 50,000 Park & Rec Improvements 50,000 Misc Improvements -165- 06/03/08 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY08-09 Page 2 Transfers In - CDBG (39125) Amount Budgeted: 258,216 Park & Rec Improvements 136,608 Misc Improvements 121,608 TOTAL EXPENDITURE BUDGET $7,197,148 CAPITAL OUTLAY 2,150 Street Improvements (5510-46411) Amount Budgeted: 3,122,020 01409 Slurry Seal/Overlay - Area 5 900,000 23909 Arterial Slurry Seal - Zone 3 650,000 24106 Residntl Collectors Rehab-Lycmng btwn Lmn & ECL 600,000 24308 Chino Hills Parkway Rehab 972,020 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 2,150 14o99 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 223o9 Neighborhood Traffic Mgt Mitigations 200,000 23208 Interconnect Links - Phase II 1,015,000 TC-Prspctrs (SS Xng & Gldn Spgs) & SS 304,020 23307 Xng (DBB & Pspctrs) 500,000 24808 CCN Cameras - Traffic Signal Mgt 105,000 TS - Battery Backup Syst @ 5 Critical Intersections 80,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 941,020 Sycamore Cyn Creek Repair- Design 50,000 25008 Sycamore Cyn Pk - ADA Retro Restroom Bldg 300,000 25105 Sycamore Cyn Pk - Trail Phase III (Middle Section) 272,000 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 304,020 DBC ADA Retrofit Restroom Doors 15,000 Misc Improvements Amount Budgeted: 984,108 23607 School Area Curb Ramp Installation 121,608 25406 Grand Ave Beautification-Montefino to ECL 550,000 25306 Median Imp in Front of K -Mart Center 50,000 DB Clock - Design, Install & Landscaping 62,500 Medians - Pathfinder btwn SR57 & BCR 200,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 -166- 06/03/08 INTERNAL SERVICE FUNDS -167- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 SELF INSURANCE FUND FUND DESCRIPTION: FUND TYPE- Internal Svc FUNCTION: Self insurance FUND #: $10 This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 1,210,475 1,249,305 1,249,305 1,155,546 36100 Interest Revenue 63,838 61,000 66,000 60,000 39001 Transfer in - General Fund 200,000 150,000 150,000 231,700 TOTAL 1,474,313 1,460,305 1,465,305 1,447,246 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 4081-47210 Insurance Deposits 4081-47221 Insured Losses Total Other Exp. 225,008 210,000 210,608 231,700 99,200 99,151 133,281 225,006 309,200 309,759 364,981 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,249,305 1,151,105 1,155,546 1,082,265 Total Fund Balance Res. 1,249,305 1,151,105 1,155,546 1,082,265 TOTAL 1,474,313 1,460,305 1,465,305 1,447,246 -168- 06/03/08 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $1,447,246 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,155,546 Estimated Based on Projections 1,155,546 Interest Revenue (36100) Amount Budgeted: 60,000 Based on history 60,000 Transfer In - General Fund (39001) Amount Budgeted: 231,700 231,700 TOTAL EXPENDITURE BUDGET $1,447,246 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 231,700 231,700 Insurance Deposits (47210) Amount Budgeted: 133,281 133,281 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,082,265 1,082,265 -169- 06/03/08 CITY OF DIAMOND BAR F UND TYPE:; lnternalsvc ,... Equip ReplaceM SPECIAL FUNDS BUDGET (FUND # 520LLLJ FY 2008-2009 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's l or vehicles. The e capitalized over life expectancy and he stock be transferred into this equipment his fundfrolbfrom the General Fund. its ESTIMATED RESOURCES 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 36100 Investment Revenue 39001 Transfer in - General Fd 66,132 TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4090-46100 Auto Equipment FUND BALANCE RESERVE 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance Total Fund Balance Res. TOTAL FY2006-07 FY 2007-08 FY 2007-08 Reques 09 Actuals Adjusted Budget Projected 66,132 66,132 46,332 255,122 191,741 191,741 219,891 10,000 7,760 10,000 10,000 18,150 19,400 23,342 18,150 286,023 286,023 295,623 286,224 23,341 18,150 19,800 19,400 19,400 23,341 18,150 19,800 5,010 0 00 0 0 5,010 0 0 47,982 46,332 26,932 257,873 219,891 219,891 249,291 276,223 257,873 267,873 266,223 286,023 286,023 295,623 286,224 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY 2008-2009 TOTAL RESOURCE BUDGET TED Restricted Fund Balance (25500) Book Value of Equipment nrestricted Fund Balance (255001 Estimated Based on Projections $295,623 Amount Budgeted: 46,332 46,332 Amount Budgeted: 219,891 L1.7,VJ- Amount Budgeted: 10,000 Interest Revenue (36100) 10,000 Based on History 19,400 Transfer In -General Fd (39001) 19,400 TOTAL EXPENDITURE BUDGET $295,623 OPERATING EXPENDI 1 Unca d: t dgee Depreciation Expense (4090-42215) Amount Bu19,400 19,400 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: p FUND BALANCE RESERVES Amount Budgeted: 26,932 Restricted Fund Balance (25500) 26,932 Year End Book Value of Equipment Amount Budgeted: 249,291 Unrestricted Fund Balance (25500) 249 291 Based on Budget -171- 06/03/08 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $549,661 ESTIMATED RESQUKULo Amount Budgeted: Interest Revenue (36100) Amo12,000 12,000 Transfer In -General Fund (39001) Amount Budgeted: 159,500 Hardware PC Scheduled Replacement (syr life cycle) 25,000 50,000 Servers (5 yr life cycle) 13,000 Network Gear (7 yr life cycle) 3,000 Printers (5 yr life cycle) 7,000 Laptops (4 yr life cycle) 5,000 Telephone Equipment (12 years) 6,000 Copiers (12 years) Software Microsoft Office for PC Replacment (5 year) 8,000 20,000 Finance System (15 year life) 5,500 Park & recreation Systems (15 Year life) 17,000 Development Services System (15 year life) ***Life Cyles are estimates, and actual replacement will vary based on the need of the City. Fund Balance Reserves Piinri Ralance Reserves Amount Budg TOTAL EXPENDITURE BUDGET $549,661 OPERATING EXP Computer Equipment Maint (42205) Depreciation Exp (42215) New Hardware (assumed .75 year) New Software (assumed .75 year) ago 4&.4 378,161 Amount Budgeted: 0 Amount Budgeted: 12,375 9,375 3,000 CAPITAL OUTLAY Budgeted: Computer Equip -Hardware (46230) Amount Bu4,000 Printers - CH & DBC 47,000 Workstation Refresh - Citywide (1/2) -172- 51,000 06/03/08 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET T Interest Revenue (36100) $549,661 Amount Budgeted: 12,000 Transfer In - General Fund (39001) Amount Budgeted: Hardware PC Scheduled Replacement (5yr life cycle) 25,000 50,000 Servers (5 yr life cycle) 13,000 Network Gear (7 yr life cycle) 3,000 Printers (5 yr life cycle) 7,000 Laptops (4 yr life cycle) 5,000 Telephone Equipment (12 years) 6,000 Copiers (12 years) Software Microsoft Office for PC Replacment (5 year) 8,000 20,000 Finance System (15 year life) 5,500 Park & recreation Systems (15 Year life) 17,000 Development Services System (15 year life) 12,000 **`Life Cyles are estimates, and actual replacement will vary based on the need of the City. Amount Budgeted: 378,161 Fund Balance Reserves 378,161 Fund Balance Reserves OP TOTAL EXPENDITURE BUDGET $549,661 RES Computer Equipment Maint (42205) Depreciation Exp (42215) New Hardware (assumed .75 year) New Software (assumed .75 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Printers - CH & DBC Workstation Refresh - Citywide (1/2) Amount Budgeted: 0 Amount Budgeted: 12,375 9,375 3,000 Amount Budgeted: 51,000 4,000 47,000 —175— 06/03/08 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY08- 09 e2 Budgeted: Budg Computer Equip -Software (46235) Amount15,000 15,000 MS Office Refresh - Citywide (1/2) FUND BALANCE RESERVES Reserve (25500) Unrestricted Fund Balance Reserves Amount Budgeted: -176- 471,286 471,286 , 06/03/08 Computer Equip -Software (46235) Amount Budgeted: MS Office Refresh - Citywide (1/2) FUND BALANc;t Mr -01--r"' Amount Budgeted: Reserve (25500) Unrestricted Fund Balance Reserves -173- 15,000 15,000 471,286 471,286 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 COMPUTER EQUIPMENT REPLACEMENT FUND FUND TYPE: Internal Svc FUNCTION:' Equip Replacemt FUND #: $30 FUND DESGKir i wl'%. mputer This fund has been established to assist enhancements. The ty in funding equipment and equipment replacement and will tbepcapitalized oveating various r related he lifea expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 36100 Investment Revenue 39001 Transfer in - General Fund 25500 Fund Balance Reserves TOTAL OPERATING EXPENDITURES 4090-42205 Computer Equip-Maint 4090-42215 Depreciation - Expense Total Operating Exp CAPITAL OUTLAY 46230 Computer Equip -Hardware 46235 Computer Equip -Software Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserves Total Fund Balance Res. TOTAL FY2006-07 Actuals FY 2007-08 Adjusted Bud et FY 2007-08 Pro'ected FY 2008-09 Re uested 4,306 100,000 92,711 197,017 7,000 174,450 196,030 377,480 7,000 174, 450 196,030 377,480 12,000 159,500 378,161 549,661 0 987 987 -----------0 196,030 377 196,030 377 197,017 371 —174- 12,375 0 12,375 51,000 15,000 0 66,000 377,480 471,286 '377 ASO 471,286 06/03/08 Study Session No. 2 CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and Members of the City Council From: James DeStefano, City Manager Date: May 20, 2008 SUBJECT: Proposed 2008-2009 Council Goals & Objectives At the April 15, 2008 and May 6, 2008 study sessions, the City Council reviewed its annual Goals & Objectives list and provided comments to City Staff. The goals and objectives listed below incorporate the comments received from City Council. 1. TRAFFIC MITIGATION • Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. • Develop the Four Corners Transportation Coalition and implement the four priority projects as identified by the coalition. • Support and participate in the completion of the Lemon Avenue on and off ramp project. Monitor and evaluate the Neighborhood Traffic Management Plan solutions and the Traffic Signal Interconnect project 2. FISCAL RESPONSIBILITY/ECONOMIC DEVELOPMENT • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D). • Develop alternative financing options for the City's outstanding municipal bonds used to construct the Diamond Bar Center. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. 3. COMMUNICATIONS Encourage public participation at events such as Envision Diamond Bar and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. 4. OTHER ITEMS • Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification as part of the proposed Aera Energy property development. • Explore acquisition of the properties on Washington Street and Calbourne Drive and evaluate their appropriateness for neighborhood parks. Acquire the three parcels from the City of Industry to increase the City's bank of open space properties. • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. • Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary School. • Explore opportunities to increase available parking at the library through shared parking agreements. • Research available sustainability program options and present them to the City Council for consideration. Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 20, 2008 DRAFT CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to order at 6:33 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: INVOCATION: invocation. ROLL CALL: Everett, Mayor Tanaka. M/Tanaka led the Pledge of Allegiance. Pastor Mark Hopper, Evangelical Free Church gave the Council Members Chang, Herrera, Tye, Mayor Pro Tem Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Greg Gubman, Planning Manager; Ryan McLean, Asst. to City Manager; Isaac Aziz, Network/GIS Engineer; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Lauren Hidalgo, Public Information Specialist; Dennis Tarango, Building Official, Vicki Cross, Human Resources Manager; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tanaka presented a City Tile to Associate Planner Ann Lungu on the occasion of her retirement from the City of Diamond Bar. Jody Roberto, on behalf of Assemblyman Bob Huff's Office, also presented a Certificate to Ms. Lungu. 1.2 M/Tanaka presented David Varnam, Representative to Congressman Gary Miller with a Certificate of Recognition on his leaving his position. Jody Roberto, on behalf of Assemblyman Bob Huff's Office and Ling -Ling Chang, Walnut Valley Water District all presented Certificates of Recognition to Mr. Varnam. 1.3 MPT/Everett presented Certificates of Recognition to Diamond Bar Authors Milton Crawford for his book entitled Unbowed, Unbent, Unbroken, and to Tammy Hilt Rivera for her book entitled Under Diamond Bar Journey into the Invisible. Jody Roberto, on behalf of Assemblyman Bob Huff's office also presented Certificates. 1.4 M/Tanaka presented a Certificate of Recognition to Andrew Luk, Diamond Bar Brahma Swim Team member who is blind. Jody Roberto with Assemblyman Bob Huff's Office also presented a Certificate. MAY 20, 2008 PAGE 2 CITY COUNCIL 1.5 C/Tye presented Certificates of Recognition to Judy Hsu, Julie Contreras and Veronica Paredes for receiving the "Residential Recycling Award" from Waste Management. Mei-Huang Lin accepted on behalf of her sister Julie Hsu; and, Victor Contreras accepted on behalf of his wife Julie. NEW BUSINESS OF THE MONTH 1.6 C/Tye presented a City Tile to Octavio Figueroa, owner of Minuteman Press, 667 S. Brea Canyon Road, Suite 23 as Business of the Month for May 2008. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano spoke regarding Associate Planner Ann Lungu and the number of years that they have worked together. He wished her much happiness in her retirement and new endeavors. 3. PUBLIC COMMENTS: Lita Eastman, 20839 Gold Run Dr., spoke about increasing crime in her area and that she felt that the Sheriff's Office had not responded proactively and in a timely fashion. She further stated that she would like to see the crime log published as has been in the past. Mary Gonzales, 24127 Willow Creek, (speaking through an interpreter) related an incident that occurred between her son and a teacher from Diamond Ranch High School as well as what occurred when she went to the Walnut/Diamond Bar Station to report the incident to the authorities. Hugh Lawrence, 22436 E. Birds Eye Dr. asked the Council to look into an ordinance requiring residents to clean up after their dogs when walking them on the streets and sidewalks. He recommended bags be placed on street corner signposts. Cheryl Lautman, District Manager, with San Gabriel Valley Waste Management, thanked the recyclers for their excellent efforts. She gave statistics as to the amount of waste that had been recycled. Members of the Diamond Bar High School student organization called "Repose," spoke about various opportunities to recycle waste, especially paper. Anantha Singarajah, D.B.H.S. Leo Club President, spoke about the Lion's Club effort to assist the China earthquake victims. The Lions and Leos are requesting that anyone who wishes to donate make checks payable to D.B. Lions Club and that they be sent to D.B.H.S. Donations will be collected on Tuesday, May 27. MAY 20, 2008 PAGE 3 4. RESPONSE TO PUBLIC COMMENTS: CITY COUNCIL CM/DeStefano responding to Ms. Eastman stated that the incident as described does not fall into the City's usual practices and policies. He would however, contact both Captain Halm and Lt. Maxey who head the D.B. team providing policing services to D.B. to learn more about the incident and provide the proper follow up to Ms. Eastman. He went on to state that he would also be looking into the incidents related by Mrs. Gonzales. CM/DeStefano responded to Mr. Lawrence by stating that he believed there was an Ordinance in place that prohibited animal waste to be left on City sidewalks and streets. He further stated that doggie bags are provided at all public parks and requested that CSD/Rose further look into the matter. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — May 22, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.2 Memorial Day Holiday — May 26, 2008 — City Offices will be closed in honor of Memorial Day. Offices reopen on Tuesday, May 27, 2008 at 7:30 a.m. 5.3 Planning Commission Workshop — Draft Housing Element — May 27, 2008 — 6:00 p.m., AQMD/Government Center Room CC -8, 21865 Copley Drive. 5.4 Planning Commission Meeting — May 27, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.5 City Council Meeting — June 3, 2008 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tye moved, C/Herrera seconded, to approve the Consent Calendar with the exception of Item 6.4 which was pulled for further discussion by C/Tye. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session of May 6, 2008 —Approved as submitted. 6.1.2 Regular Meeting of May 6, 2008 — Approved as corrected. MAY 20, 2008 PAGE 4 CITY COUNCIL 6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES: 6.2.1 Regular Meeting of April 8, 2008 6.2.2 Regular Meeting of April 22, 2008 6.3 RATIFIED CHECK REGISTER dated May 1, 2008 through May 14, 2008 totaling $818,963.41. 6.5 ADOPTED RESOLUTION NO. 2008-14: APPROVING THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT NO. 07- 5455R FOR FEDERAL AID PROJECTS. 6.6 ADOPTED RESOLUTION NO. 2008-15: SUPPORTING REFORM OF THE BOND RATING SYSTEM TO ELIMINATE INEQUITABLE STANDARDS AGAINST MUNICIPAL BONDS. 6.7 AWARDED CONTRACT TO DIEHL, EVANS AND COMPANY, LLP FOR AUDITING SERVICES FOR FISCAL YEAR 07-08 IN THE AMOUNT OF $26,465. 6.8 APPROVED PROFESSIONAL SERVICES AGREEMENT WITH LILLEY PLANNING GROUP, INC., TO PROVIDE ONSITE PLANNING SERVICES IN AN AMOUNT NOT TO EXCEED $75,000. 6.9 ADOPTED RESOLUTION NO. 2008-16: AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF THE FACILITIES OPERATED BY THE CITY OF DIAMOND BAR — BATTING CAGES USE POLICY. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.4 AWARD OF CONTRACT TO ARCHITERRA DESIGN GROUP IN AN AMOUNT NOT TO EXCEED $52,000 FOR DESIGN OF CONSTRUCTION DOCUMENTS FOR THE DEVELOPMENT OF SYCAMORE CANYON PARK TRAIL PHASE IV AND $14,000 TO COMPLETE THE DESIGN OF CONSTRUCTION DOCUMENTS FOR PHASE III OF THE SYCAMORE CANYON PARK TRAIL PROJECT, FOR A TOTAL AUTHORIZATION OF $66,000. C/Tye spoke about this item and congratulated CSD/Rose and staff for their efforts in acquiring this grant. MAY 20, 2008 PAGE 5 CITY COUNCIL C/Tye moved, MPT/Everett seconded, to approve Item 6.4. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 03(2008): ADOPTING BY REFERENCE, TITLE 32 OF THE LOS ANGELES COUNTY CODE, INCORPORATING THE CALIFORNIA FIRE CODE, 2007 EDITION; INCLUDING THE VERY HIGH FIRE HAZARD SEVERITYZONES MAPS. BO/Tarango gave a brief presentation and stated that following the public hearing, staff recommends adoption of Ordinance No. 03(2008). M/Tanaka opened the Public Hearing. With no one present who wished to speak on this item, M/Tanaka closed the Public Hearing. BO/Tarango responded to MPT/Everett that there have been no public inquiries. MPT/Everett moved, C/Chang seconded, to Adopt by Reference, Title 32 of the Los Angeles County Code, Incorporating the California Fire Code, 2007 Edition; Including the Very High Fire Hazard Severity Zones Map. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 8. COUNCIL CONSIDERATION: None Chang, Herrera Tye, MPT/Everett, M/Tanaka None None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera thanked Ann Lungu for her 18 years of service and commitment to the City and said she will be greatly missed. She thanked David Varnam for his outstanding service to the community as well. She said she was very impressed with Andrew Luk and his inspiration to others. She congratulated all who received certificates this evening. MAY 20, 2008 PAGE 6 CITY COUNCIL C/Chang read an article about the fireworks factory that blew up and was concerned that the City's July 4th Celebration was secure. He referred to a report about Philadelphia becoming a WiFi City four years ago. Unfortunately it did not work out for Philadelphia and other cities including San Francisco. D.B. has been very cautious about moving forward to putting in WiMax rather than WiFi which appears to be outdated. He received information that on February 17, 2009 analog TV's would not be able to broadcast without a box linking to the new digital reception. He asked staff to include the information in the City Newsletter. The Neighborhood Improvement Committee and Economic Committee continue to meet. C/Tye said he was proud to participate in recognition ceremonies for Dr. Nixon at Mt. SAC recently. Dr. Nixon is the eighth president of the college. The Mt. SAC choir gave an outstanding performance. Tonight's presentations were very important and it was a privilege to recognize two local authors. He felt it would be important that the library receive the two signed copies that were presented to Council this evening. On May 17 it was a privilege for him to participate in the recognition ceremonies for the Sheriff substation. The most touching event of the day was to see Rick Wright who is recovering from his accident. Two weeks from today is Election Day and he encouraged everyone to vote. MPT/Everett echoed kudos for all who were recognized this evening. He supported comments by D.B.H.S. who encouraged recycling. He hoped residents who received the Envirolink would review the top 20 ways to live green. The City News contains a lot of useful information including contact information. The open house was interesting, challenging and inspirational. He too was inspired by Rick Wright and reported that the driver of the vehicle that injured Rick Wright pled guilty and is serving just over six years. Deputy Wright will speak during the D.B.H.S. sober graduation. Public Safety officers and others risk their lives for the public on a daily basis. This afternoon he and M/Tanaka attended a Pomona Unified School District community service awards recognition ceremony at the Village Indian Hills Conference Center. Twenty-three organizations were recognized for their support. Twenty organizations donated over $3,000. Over 36 individuals were recognized. He also called attention to the fact that eight Pathways mentors of high school juniors were honored. He pointed out that the Parks and Recreation Commission were recognized for the work they do with staff. He invited residents to attend on Wednesday, May 28 at the Diamond Bar Center, the first inaugural D.B. showcase for contract classes. M/Tanaka attended a community needs assessment meeting co -hosted by Kaiser- Permanente and Citrus Valley Health Partners; he and C/Tye attended Dr. John Nixon's reception; he attended the Kiwanis of Walnut Valley student awards and scholarship presentation; attended the American Cancer Society's Relay for Life Survivors Breakfast; attended the Princess Party at the Diamond Bar Library; the San Gabriel Valley Council of Governments Strategic Planning Session; the Older American Recognition Day hosted by Supervisor Don Knabe. He also participated in Diamond Ranch's Career Day; and both he and his wife helped chaperon the Middle School Dance at the Diamond Bar Center. He attended the Pomona Unified School District Community Awards Ceremonies; attended the Lions Club District MAY 20, 2008 PAGE 7 CITY COUNCIL Convention in San Diego. The D.B. Lions Club received many awards the best being to his wife Wanda who was honored as the Lion of the Year. He thanked the students attending tonight's meeting. RECESS: With no further business to conduct M/Tanaka adjourned the regular meeting to Closed Session at 8:22 p.m. CLOSED SESSION: 8:35 p.m. — Room CC -8 Public Comments: None offered. ► Government Code Section 54957.6 Conference with Labor Negotiator City Representative: City Manager Unrepresented employees: Various ADJOURNMENT: With no further items to be discussed in Closed Session, Mayor Tanaka adjourned the Closed Session at 9:40 p.m. STUDY SESSION: CM/DeStefano announced that due to the lateness of the Closed Session, the Study Session would be continued to the June 3, 2008 City Council Meeting. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2008. JACK TANAKA, MAYOR Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM 21865 Copley Drive Diamond Bar, CA 91765 APRIL 24, 2008 CALL TO ORDER: Chairman Low called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon, and Chairman Ruth Low. Absent: Commissioner Benny Liang was excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor II; Mickey McKitrick, Recreation Coordinator, and Marisa Somenzi, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: Bobby Delgado asked if the City of industry planned to build a football field at the Diamond Bar Honda site. CSD/Rose responded that the City is aware that a football stadium will be built in the City of Industry, not on the Honda dealership side but on the other side of the hill. CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose. He also stated that tomorrow is the Arbor Day Celebration at Pantera Elementary School at 9:00 a.m. 1. CONSENT CALENDAR Approval of Minutes for the March 27, 2008 Regular Meeting. C/Owens moved, C/Grundy seconded, to approve the Minutes of the March 27, 2008 Regular meeting as corrected. Without objection, the motion was so ordered with Chair/Low abstaining and C/Liang being absent. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RSII/Murphey APRIL 24, 2008 PAGE 2 P&R COMMISSION RSII/Murphey responded to C/Owens that the proceeds from photos were not significant. Chair/Low asked if there was interest in a community garden to be maintained by seniors and other interested parties. CSD/Rose said the matter did not come up during prior Parks Master Plan discussions but could be a matter to include in the update for the Plan. Chair/Low suggested the vacant parcel next to the Diamond Bar Library would be a good location. CSD/Rose responded to C/Owens that the cost -per -participant for the Easter Egg Hunt was $6.43. 2.2 PARKS REPORT — PMS/Jordan PMS/Jordan responded to C/Grundy that vandalism is about the same with the exception of the theft of bronze plaques that were taken from the monument signs and copper wiring taken from ball field lights. VC/Herndon asked if Peterson Park had more vandalism than other parks and PMS/Jordan said there tended to be more graffiti inside the Skate Park and there have been break-in problems at the Peterson Park and Pantera Park snack bars as well. Peterson Park probably has slightly more vandalism. 2.3 CIP PROGRAM REPORT— CSD/Rose a. Batting Cages at Peterson and Pantera Parks — Construction commenced this week and should be completed toward the beginning of June. b. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center — The plans and specs are completed and ready to go out to bid within the next couple of weeks. C. Sycamore Canyon Park Trail — Phase III — In plan check d. Sycamore Canyon Park Trail — Phase IV — Staff received seven proposals from design firms. Staff is recommending award of contract to Architerra, a Rancho Cucamonga firm with significant experience in trail design work. This matter goes to the City Council on May 6 or 20. e. Sycamore Canyon Park ADA Retrofit Phase IV — Staff received seven proposals and contract was awarded to Matlock Associates on April 15. The firm has submitted a conceptual plan that adds an additional toilet in the women's restroom, a companion restroom for a total increase of two fixtures. f. Storage Container Pad at Pantera Park — RJM Design Group is finalizing the design. C/Grundy asked if staff had an idea about the usage of the (Sycamore Canyon) playground since it was renovated. PMS/Jordan said there were no hard numbers but there are tons of kids using it. RSII/Murphey said APRIL 24, 2008 PAGE 3 P&R COMMISSION that Sycamore Canyon Park is rented out further in advance of other parks. C/Grundy asked if the trail redesign would provide an easier gradation. CSD/Rose said that it would be very intrusive to the hills and switchbacks are not recommended because hikers have a tendency to cut through switchbacks and severely erode the slope. The redesign includes several rest stop benches and steps to ease the climb. VC/Herndon asked if prior to finalization the Commission would see plans for trail revisions. CSD/Rose said staff would bring the plans to the next meeting. Chair/Low asked about the final cost for the batting cages and CSD/Rose said he believed it was $150,000 plus design costs of $20 to $25,000. The original budget was $150,000. Chair/Low asked if there was any progress on Larkstone Park. CSD/Rose said that the park was being funded and built by the developer. The design is finished and the company that provided the design work sold the project to Lewis Homes. VC/Herndon wanted to see the design and CSD/Rose said he would bring it to the next meeting. VC/Herndon asked if there was some reason the Commission did not see designs before they were sent to the Council and CSD/Rose said he was under the impression that the Commission gave input on Larkstone Park. VC/Herndon requested that designs come back to the Commission for final consideration before being moved forward to the City Council. C/Owens asked if the color rendering was revised. CSD/Rose said he believed it was and reiterated that he would bring the information to the next Commission meeting. 3. OLD BUSINESS: None 9 NEW BUSINESS: 4.1 Batting Cages Use Policy — CSD/Rose asked for Commission input and recommendation for City Council approval of the draft Batting Cages Use Policy as proposed by staff. He explained the policy. Following discussion, C/Grundy moved, VC/Herndon seconded, to recommend City Council approval of the Batting Cages Use Policy. Without objection, the motion was so ordered with C/Liang being absent. 5. ANNOUNCEMENTS: C/Owens spoke about the City's Birthday Celebration. CSD/Rose said there were more rides and crafters this year. According to statistics, there was an increase in attendance up about 40 percent over last year with revenues to match. He also spoke about artificial turf and asked about the Commissioners' role on Arbor Day. CSD/Rose said there were no specific requirements — it was just an event to be enjoyed. APRIL 24, 2008 PAGE 4 P&R COMMISSION C/Grundy said the Easter Egg Hunt was fun and the park looked sensational. The City Birthday Party was a great event and it appeared to him that attendance was up and there were more booths. He thanked the City for supporting the AYSO Cottontail Tournament. People attending from other cities participating at Pantera Park remarked, "Wow! You guys get to play here?" Chino Hills completed the new community center park in Astroturf and C/Grundy recommended that staff check with Chino Hills to see whether it is a viable playing surface and whether comments have been positive or negative. VC/Herndon said he was impressed with the City Birthday Party and complimented staff on an outstanding job. Attendance was very good and people were very enthusiastic about the many events available to them. He announced that just before he came to tonight's meeting he was coaching the Diamond Ranch baseball team. The team won their game which should qualify the team for the CIF playoffs for the second time in 10 years. Chair/Low thanked her colleagues for electing her as Chair of the Commission. She felt the Commission was instrumental in promoting many things that have reached the residents. She attended the soccer tournament and said the park looked awesome. The kids looked very professional in their uniforms and the park was packed with people. The Easter Egg Hunt and the City birthday Party were great events and she felt the layout of the birthday party was superior this year. The seating for the pancake breakfast (Easter Egg Hunt) was well-done and the pop up tents were good. She attended the CPRS Conference in March and was disappointed that D.B. was not among the best of the best. However, there were a couple of exhibits that were outstanding and shared the exhibits with her colleagues. She mentioned a beach town that held a pumpkin race and thought it would be a fun thing to do with the local colleges. She also talked about "Art in the City" in San Ramon featuring art by school children and local artists which is art for free featuring movable exhibits placed on lampposts throughout the City. She thanked staff for a great job on the events and said she looked forward to the Concerts and Movies in the Park series. ADJOURNMENT: With no further business before the Parks & Recreation Commission, Chair/Low adjourned the meeting at 8:07 p.m. Respectfully Submitted, Bob Rose, Secretary Attest: Chairman Ruth Low 6.3 (a) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MARCH 13, 2008 CALL TO ORDER: Vice Chairman Mok called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pincher led the Pledge of Allegiance. ROLL CALL: Commissioners Kevin House, Jimmy Lin, Liana Pincher, Vice Chairman Kenneth Mok Absent: Chairman Michael Shay Also Present: David Liu, Public Works Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer and Marcy Hilario, Senior Administrative Assistant. I. ADMINISTRATION OF OATH OF OFFICE TO NEWLY APPOINTED COMMISSIONERS — Administered by Tommye Cribbins, City Clerk. II. REORGANIZATION OF THE TRAFFIC AND TRANSPORATION COMMISSION: C/Pincher nominated VC/Kenneth Mok to serve as Chairman and C/Lin to serve as Vice Chairman of the Traffic and Transportation Commission. C/ House seconded the nominations. There were no other nominations offered. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: House, Pincher, Lin, Mok NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Shay III. APPROVAL OF MINUTES: A. Minutes of the February 14, 2008 regular meeting. VC/Lin moved, C/House seconded, to approve the February 14, 2008 minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: House, Pincher, VC/Lin, Chair/Mok NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Shay MARCH 13, 2008 PAGE 2 T&T COMMISSION IV. PUBLIC COMMENTS: None V. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: December 2007; January & February 2008 2. Collisions: December 2007; January & February 2008 3. Street Sweeping: December 2007; January & February 2008 VI. STATUS OF PREVIOUS ACTION ITEMS — None VII. ITEMS FROM COMMISSIONERS: C/House said he made an observation about northbound Diamond Bar Boulevard at Fountain Springs Drive and the large No -U -Turn sign in the median area. Due to the size and angle of the sign, the view of oncoming traffic is obstructed when one is approaching the intersection. C/House presented staff with photos. C/House also stated that during the last meeting, he brought to staff's attention the leaning pole at the corner of Pathfinder Road and SR -57. He noticed today that the pole is being replaced and said he appreciated staff's quick response. C/Pincher asked AE/Molina to share her recent accolades. AE/Molina responded that she recently passed the exam to become a licensed/registered engineer for the State of California. C/Pincher congratulated AE/Molina on her achievement. VC/Lin congratulated AE/Molina. He said that one of his neighbors asked him about traffic jams on Diamond Bar Boulevard at Grand Avenue in the morning hours. Eventually, the bike lane ends in a right turn at Grand. He asked if drivers could use the lane for a straight pass through the intersection in addition to a right turn. PWD/Liu said he believed that the bike lane is a Class II bike lane under California standards which limits use to bicyclists only. VC/Lin said he had never seen a bicyclist in that lane. PWD/Liu explained that bicycle lanes in Diamond Bar are a "quality of life" issue as well as our community standards. Grand Avenue is designated as a Class III bike route which means there is no dedicated striping for the bike lane. The signage on Grand Avenue designates a shared right-of-way. VC/Lin commented on the SR -60 Truck Lane Opposition letter to the Mayor of the City of Commerce. PWD/Liu responded that the letter copied to the Commissioners is one of many sent out by the City this week and wanted the Commission to be aware of the issue. PWD/Liu stated that currently, two regional planning documents are being circulated. One document is the Metro's goods movement document referred to as the Multi -County Goods Movement Action Plan. The second document is the SCAG Draft 2008 Regional Transportation Plan. The RTP is a planning document for the six -county region. The multi -county plan is a specific study that looks at all possibilities for addressing goods movement issues. Both documents identify the SR -60 as being the preferred route. With more and more imports, the truck activity is projected to be very demanding by 2030 and the issue needs to be MARCH 13, 2008 PAGE 3 T&T COMMISSION addressed. Currently, the route being studied is along the 710 and later, the study will include the SR -60 east to the 1-15. Already there are a lot of issues on the SR -60 with truck traffic. There is also a capacity issue with the SR -57/60 interchange. Chair/Mok asked if there were any cities worse off than Diamond Bar with respect to weaving, etc. PWD/Liu said that some cities would say they have their own unique situation. Chair/Mok said he was concerned that if other cities were not as greatly affected as Diamond Bar, they would be hesitant to get on board. PWD/Liu said that was precisely the reason for addressing all communities along the corridor — to determine their stance on the matter. VC/Lin shared as a daily commuter on the SR -60 to the 710 freeway, the worst congestion occurs at the 605 interchange and the City of Industry would certainly be a victim of this type of proposal. On the other hand, the City of Industry welcomes truck traffic. VII. INFORMATIONAL ITEMS A. Diamond Bar Traffic Management System and Interconnect Project — SE/Yee reported that there has been much discussion about this system. This is a lengthy process that involves coordination with L.A. County. It will be April 2008 before controller upgrades will occur and until that occurs, other traffic management implementation components are being delayed. B. ACE Grade Separation on Brea Canyon Road — SE/Yee stated that there has not been significant or reportable progress since the last meeting. The Brea Canyon Road/access to Metrolink is still closed. Projected opening date for Brea Canyon Road is late summer 2008. C. Various Traffic Signal Improvements on Golden Springs Drive — SE/Yee reported that on Wednesday, March 19th the new signal at Golden Springs Drive at Racquet Club will go live. D. NTMP — Sunset Crossing Road at Prospectors Road — SE/Yee stated that the civil engineering and landscape designs are near completion. Staff expects to advertise the project sometime in April for construction. E. Industry's Grand Avenue Bridge Widening/Interchange Project— PWD/Liu said there had not been any further activity since staff's last report. F. Lemon Avenue On/Off Ramps Project — PWD/Liu reported that two public meetings were held. Five residents attended the first meeting and almost 30 appeared for the second meeting. Staff received comments and concerns from the residents. The two primary concerns were regarding school children and train traffic in the area. MARCH 13, 2008 PAGE 4 T&T COMMISSION G. SR -57/60 Feasibility Study— PWD/Liu reiterated that three alternatives were selected for further study. Consultants are expected to finish the study by May/June 2008. H. NTMP/Palomino Drive — AE/Molina reported that the concept was overwhelmingly accepted by the majority of the neighborhood. Staff received a proposal from KOA Corporation for the design construction plans for the concept of a combination of speed cushions, raised crosswalks and either bulges or medians. Staff is reviewing the proposal and will present it to City Council on April 1St for consideration. With approval, staff will proceed with developing the designs and go out to bid in July/August 2008 with construction to follow. Chair/Mok said that a colleague mentioned to him that the City installed additional tubes on Palomino and wondered what they were for. AE/Molina said that staff would have to investigate the matter. Prospectors Road Rehabilitation Project — AE/Molina stated that this project has been under construction since January 28th. Paving of the roadway was completed today, which opened the road to two-way traffic during completion of construction with installation of traffic loops on Saturday and timing on Monday. J. "Rocket Launcher" SCE Tower Relocation — AE/Molina reported that there remains substructure work to be completed on Grand Avenue and the Target/Chili's driveway. The permit is ready; however, Edison has not yet pulled the permit. Staff anticipates the permit will be pulled tomorrow or the beginning of next week. Pole relocation should take place in late April/early May from its current location diagonally toward Golden Springs next to Chili's. VC/Lin asked if there were any construction projects in the new budget. PWD/Liu explained that staff is working on the new budget and would not have the CIP list until next month. VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda. PWD/Liu reminded the Commissioners about the Joint Commission Training Workshop that will be conducted by City Attorney Mike Jenkins on Wednesday, March 19th at the Diamond Bar Center. Also, the State of the City event is scheduled for Thursday, March 20th from 6:30 p.m. to 8:00 p.m. at the Diamond Bar Center. MARCH 13, 2008 PAGE 5 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Mok adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this (OT day of APP -1 1-- , 2008. Respectful f, Qavid G. Liu, Secretary Attest: f Chai man Kenneth Mok Agenda No. 6.3(b) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 10, 2008 CALL TO ORDER: Vice Chairman Lin called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Shay led the Pledge of Allegiance. ROLL CALL: Commissioners Kevin House, Liana Pincher, Michael Shay, Vice Chairman Jimmy Lin Absent: Chairman Kenneth Mok Also Present: David Liu, Public Works Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer and Marcy Hilario, Senior Administrative Assistant. APPROVAL OF MINUTES: A. Minutes of the March 13, 2008 regular meeting. C/House moved, C/Pincher seconded, to approve the March 13, 2008 minutes as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: 11. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: House, Pincher, VC/Lin, None Shay Chair/Mok A. Received and Filed Traffic Enforcement Updates for: 1. Citations: January, February & March 2008 2. Collisions: January, February & March 2008 3. Street Sweeping: January, February & March 2008 APRIL 10, 2008 PAGE 2 T&T COMMISSION IV. STATUS OF PREVIOUS ACTION ITEMS: PWD/Liu stated that on April 1St, the City Council approved the award of design services contract for the Palomino Drive Neighborhood Traffic Management Program. Also, staff is currently working on the FY 2008/09 budget. V. ITEMS FROM COMMISSIONERS: C/Shay thanked the Commissioners for letting him serve as the Chairman. He is honored to continue as a member of the Commission and appreciates that the Commissioners have worked together for the good of the community. C/House said he had seen a lot of trucks in all lanes at the SR57/60 interchange. He asked if staff could send a letter to the CHP asking for enforcement because it creates difficulty for regular vehicular traffic. PWD/Liu said that staff would ask for enforcement from CHP and Caltrans. VI. INFORMATIONAL ITEMS SE/Yee reported on the fiber optic network project proposed by Verizon. Verizon will provide bundled high speed Internet, TV and phone service to the property line of every residence in the City. The City will inspect and verify that the public right-of-way is protected during and after the project is completed. SE/Yee stated that the Grand Avenue Phase 111 Project will be advertised next week for construction. The 90 -day project will complete the roadway rehabilitation of Grand Avenue from Rolling Knoll easterly to the City limits. SE/Yee responded to C/Shay that the total budget for the project is $1.65 million. Slightly more than $300,000 was set aside from the City's General Fund. The project is scheduled to come in lower than anticipated and, based on the current federal funding level, there is $1.1 million secured for this project and a local match obligation in the amount of slightly less than $170,000 toward the assumed cost of $1.2 million. SE/Yee updated the Commission on the Traffic Signal Interconnect Link Project. At its April 15tt' meeting, the City Council awarded a contract to install the fiber line interconnect along Grand Avenue and Golden Springs Drive. The project is slated to commence in two weeks and be completed between June and July 2008. A. Lorbeer Middle School Access — SE/Yee referred the Commissioners to the handout and talked about the request to restrict left turns between 6:30 a.m. and 9:00 a.m. and between 2:00 p.m. and 4:00 p.m. The City's traffic engineer evaluated the situation and spent time researching historical data. If the left turns were allowed, it would essentially eliminate a lot of curbside parking. Staff is communicating with the school to determine whether the proposed solution would be workable. C/Shay suggested that if the City and school decided to move forward, it should be on a trial basis. SE/Yee responded that staff is still discussing the matter and evaluating the issue. APRIL 10, 2008 PAGE 3 T&T COMMISSION C/Pincher pointed out that as referenced by a January speaker, the school is very busy during after-school hours and many cars are parked on the street. A few years ago, the left turn at Gold Rush Drive was changed to allow more cars to make a left or U-turn. There have been accommodations made for left turns and the fact that there are after-hours sports and it is such a busy intersection she appreciates that it is being very carefully considered. B. Various Traffic Signal Improvements on Golden Springs — SE/Yee reported that the traffic signal has been turned on at the intersection of Golden Springs Drive and Racquet Club Road and is operating successfully. C. NTMP — Sunset Crossing Road and Prospectors Road — SE/Yee stated that staff expects to receive the project landscape design tomorrow. Following review, staff hopes to go out to advertise the project about the middle of May. Affected residents will be so notified. D. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu reported that there has been no further activity on the project. E. Lemon Avenue On/Off Ramps Project — PWD/Liu stated that the consultants are preparing responses to the public comments. All responses will be submitted to Caltrans and Caltrans will need three weeks to review the responses. Once the responses are completed, a study session will be scheduled to include the T&T Commissioners for an understanding of all comments and responses as well as staffs recommendation for the on/off ramp project. F. SR57/60 Feasibility Study— PWD/Liu reported that the consultant continues to prepare the analysis for the three alternatives and he believes that a presentation will be ready for the Commission shortly. G. Prospectors Road Rehab Project—AssocE/Molina reported that this project was completed on April 4th and staff will take a Notice of Completion to the City Council on April 15th. AssocE/Molina responded to VC/Lin that the project came in under budget. H. "Rocket Launches" SCE Tower Relocation—AssocE/Molina stated that staff met with Edison today. Edison proposed to begin the relocation beginning 4:00 a.m. on Monday, April 21stwith Grand Avenue closed to one lane for the duration of the three-day 24-hour project. No power outages are anticipated as a result of this project. VC/Lin suggested the City post dates and lane closure information on DBTV and recommend that Edison send postcards or flyers to all residents to let them know about the lane closures. C/Shay agreed. 2007-2008 CDBG Curb Ramp Project—AssocE/Molina reported that the project was out to bid for 20 new curb ramps to be installed in the neighborhood of Quail Summit Elementary and Paul C. Grow Park. Bid opening is scheduled for April 17th at 2:00 p.m. APRIL 10, 2008 PAGE 4 T&T COMMISSION J. Slurry Seal — Area 4 Residential/Zone 2 Arterial — AssocE/Molina stated that this project covering north of Pathfinder Road bounded by the northerly and westerly City limits and the SR -57 to the east, is being done in accordance with the City's annual slurry seal program. Plans and Specs are being reviewed at this time. AssocE/Molina responded to VC/Lin that Area 4 Residential consists of about 14 centerline miles and just less than two centerline miles for Zone 2 Arterial. PWD/Liu further responded that the estimate staff is preparing is about $1.3 million for the residential portion — the arterial portion is about $700,000. PWD/Li stated that this year's Traffic Commissioners workshop will be held on Saturday, May 10 at Cal Poly Pomona. VII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, VC/Lin adjourned the meeting at 8:11 p.m. The foregoing minutes are hereby approved this N{� day of 2008. Respectfull Navd G. 11u, Secretary Atte t: Vice Cli' i han Jim1by Lin Agenda # 6.4 Meeting Date: June 3, 2008 CITY COUNCIL TO: Honorable Mayor and Members of the City Council t FROM: James DeStefano, City Mar aV- TITLE: Ratification of Check Register dat d May 15, 2008 through May 28, 2008 totaling $704,837.00. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $704,837.00 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 15, 2008 through May 28, 2008 for $704,837.00 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Financ& Virector Assistant City Manager Attachments: Affidavit and Check Register — 05/15/08 through 05/28/08. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 15, 2008 through May 28, 2008 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $452,188.51 Community Organization Support Fd $500.00 Prop A - Transit Fund 169,724.79 Int. Waste Mgt Fund 5,401.05 AB2766 - AQMD Fund 2,050.35 CDBG Fund 1,289.30 LLAD 38 Fund 9,780.73 LLAD 39 Fund 3,684.22 LLAD 41 Fund 2,501.37 Capital Improvement Project Fund 57,716.68 $704,837.00 Signed: Linda G. Magn on Finance Director City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/15/2008 08 -PP 10 PAYROLL TRANSFER PIR TRANSFER-08/PP 10 001 10200 136,460.23 $148,802.72 5/1512008 80212 PAYROLL TRANSFER PIR TRANSFER -08/13P 10 112 10200 4,451.79 $27.29 5/15/2008 PAYROLL TRANSFER PIR TRANSFER-08/PP 10 115 10200 5,401.05 5/1 512 00 8 80213 PAYROLL TRANSFER P/R TRANSFER-08/PP 10 118 10200 1,200.35 $668.95 5/1 512 00 8 PAYROLL TRANSFER PIR TRANSFER-08/PP 10 125 10200 1,289.30 5/15/2008 1 80211 AGRICULTURAL COM WGHTS & MEASURES JCOYOTE CONTROL SVCS -MAR 1 0014431 1 45406 1 785.851 $785.85 5/15/2008 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES -5/7/208 0014090 1 42325 90.00 5/15/2008 1 80212 AJAX SIGN GRAPHICS INC. SUPPLIES -NAMEPLATES 1 0014090 1 41200 1 27.291 $27.29 5/15/2008 1 80213 JAMERICOMP GROUP INC SUPPLIES -TONER 1 0014070 1 45000 1 668.951 $668.95 5/15/2008 1 80214 JAMERITECH BUSINESS SYSTEMS INC COPIER MAINT-APR/MAY 0014090 1 42100 1 957.891 $957.89 5/15/2008 80215 ASCAP CONCERTS IN THE PARK 1 0015350 1 45305 1 592.001 $592.00 5/15/2D08 80216 BENESYST FLEX ADMIN SVCS -2ND QTR 1 0014060 1 42346 1 85.00 $85.00 5/15/2008 1 80217 BENESYST 5/16/08-P/R DEDUCTIONS 1 001 1 21105 1 702.48 $702.48 5/15/2008 1 80218 CITY OF WEST COVINA IFORENSIC SVCS -JAN -MAR 1 0014411 1 45401 1 3,470.001 $3,470.00 5/15/2008 1 80219 ICRAIG COFFMAN ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 60.001 $60.00 5/15/2008 1 80220 COMMUNICATIONS SUPPORT GROUP INC ICONSULTANT SVCS -APR 08 1 0014090 1 44000 1 292.501 $292.50 5/15/2008 1 80221 DENNIS CAROL PROF.SVCS-SS/CC MTG 1 0014030 1 44000 1 350.00 $350.00 5/15/2008 80222 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES-CNCL MTG 0014090 1 42325 180.00 $270.00 5/15/2008 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES -5/7/208 0014090 1 42325 90.00 5/15/2008 1 80223 IDOLPHIN RENTS INC EQ RENTAL -CITY B/DAY 1 0015350 1 42353 1 9,890.421 $9,890.42 5/15/2008 80224 EVERGREEN INTERIORS PLANT MAINT-CITY HALL 0014090 42210 223.60 $477.60 5/15/2008 EVERGREEN INTERIORS PLANT MAINT-LIBRARY 0014090 42210 104.00 5/15/2008 EVERGREEN INTERIORS PLANT MAINT-LIBRARY 0014090 42210 150.00 Page 1 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/15/2008 5/15/2008 80225 FEDEX FEDEX EXPRESS MAIL -GENERAL EXPRESS MAIL -FPL 2002-09 0014090 001 42120 23010 392.22 25.38 $417.60 5/15/2008 1 80226 IFRANCHISE TAX BOARD ISLRY ATTCHMT-5/16/08 001 1 21114 1 90.92 $90.92 5/1512008 IVINEET GUPTA REFUND -GRADING BOND 001 23001 3,810.60 5/15/2008 1 80227 JDANIEL GARCIA ICONTRACT CLASS -SPRING 0015350 1 45320 1 561.001 $561.00 5/15/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 06-524 001 23012 520.00 5/15/2008 80228 IGATEWAY FRIENDS CHURCH REIMB-CITY B/DAY PARTY 0015350 1 42353 1 71.001 $71.00 5/15/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 06-524 001 34650 -130.00 5/15/2008 80229 GOVPARTNER IREQ PARTNER HOSTING -MAY 1 1185098 1 44030 1 850.00 $850.00 5115/2008 80230 VINEET GUPTA REFUND -EN 06-544 001 23012997.03 1,897.50 $4,807.63 5/1512008 IVINEET GUPTA REFUND -GRADING BOND 001 23001 3,810.60 5/15/2008 80231 HALL & FOREMAN, INC. PROF.SVCS-EN 03-397 001 23012 1,897.50 $3,320.00 5/15/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 03-397 001 23012 474.38 5/15/2008 80233 HALL & FOREMAN, INC. ADMIN FEE -EN 03-397 001 34650 -474.38 5/15/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 06-524 001 23012 520.00 5/1512008 80234 HALL & FOREMAN, INC. ADMIN FEE -EN 06-524 001 23012 130.00 $323.26 5/15/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 06-524 001 34650 -130.00 5/15/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 04-433 001 23012 357.50 5/1512008 HALL & FOREMAN, INC. ADMIN FEE -EN 04-433 001 23012 89.38 5/15/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04433 001 34650 -89.38 5/15/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 04-433 001 23012 545.00 5/15/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04433 001 23012 136.25 5/15/2008 IHALL & FOREMAN, INC. JADMIN FEE -EN 04433 001 34650 -136.25 5/15/2008 1 80232 IHIRSCH PIPE AND SUPPLY INC SUPPLIES -PARKS 1 0015340 1 42210 f 686.301 $686.30 5/15/2008 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV APR 0014020 44020 2,408.00 5/15/2008 80233 1INTERNATIONAL CITY/COUNTY MGMT ASSN IMEMBERSHIP DUES-DOYLE 0014030 1 42315 1,133.121—$1,133.12 5/15/2008 80234 JISAAC H AZIZ REIMB-INTEROP CONF 0014070 1 42330 323.26 $323.26 5/15/2008 80235 JENKINS & HOGIN, LLP GEN LEGAL SVCS -APR 08 0014020 44020 2,855.20 $7,912.08 5/15/2008 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV APR 0014020 44020 2,408.00 5/15/2008 JENKINS & HOGIN, LLP LEGAL SVCS -COMM SVCS APR 0014020 44020 51.60 Page 2 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/15/2008 5/15/2008 80235... JENKINS & HOGIN, LLP JENKINS & HOGIN, LLP LEGAL SVCS -FINANCE APR LEGAL SVCS -SCRIBBLES APR 0014020 0014020 44020 44021 51.60 2,545.68 $7,912.08... 5/15/2008 80236 IJOE A. GONSALVES & SON INC. LEGISLATIVE SVCS -MAY 1 0014030 1 44000 3,000.001 $3,000.00 5/15/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -EN 07-559 001 1 23012 58.46 5/15/2008 1 80237 KENNETH L DESFORGES REIMB-TUITION 1 0014060 1 42341 1,034.00 $1,034.00 5/15/2008 1 80238 IKEYSER MARSTON ASSOCIATES INC ECO DEV STRATEGY SVCS -APR 1 0015240 1 44000 190.631 $190.63 5/15/2008 1 80239 IGABRIELA KLEIN ICONTRACT CLASS -SPRING 1 0015350 1 45320 1,548.00 $1,548.00 5/15/2008 1 80240 JKLISTOM SIGNALS INC REPAIR -LASER 0014411 1 42200 800.001 $800.00 5115/2008 1 80241 LANDS' END BUSINESS OUTFITTERS SUPPLIES -STAFF SHIRTS 1 0015333 1 41200 180.961 $180.96 5/15/2008 1 80242 ILAUREL A MEYER IMEMBERSHIP DUES-MEYER 0015350 1 42315 20.001 $20.00 5!15/2008 80243 ILEIGHTON & ASSOCIATES, INC. CONSULTING SVCS-FEB/MAR 1 0014090 1 44000 1 6,900.001 $6,900.00 5/15/2008 80244 ILEWIS ENGRAVING INC. JENGRAVING SVCS -BADGE 1 0014090 1 42113 1 33.841 $33.84 5/15/2008 1 80245 ILISA LI IRECREATION REFUND 1 001 1 34760 1 715.001 $715.00 5/15/2008 80246 IMATSMATSMATS.COM EQ -DBC 0015333 1 41200 1 1,263.821 $1,263.82 5/15/2008 80247 IKAREN MAY ICONTRACT CLASS -SPRING 1 0015350 45320 1 396.001 $396.00 5/15/2008 80248 IMEALS ON WHEELS MTG-COUNCIL 1 0014010 1 42325 1 55.00 $55.00 5/15/2008 80249 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -GENERAL 0014090 42100 34.10 $92.56 5/15/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -EN 07-559 001 1 23012 58.46 5/15/2008 80250 IPATRICK MONTOYA CONTRACT CLASS -SPRING 1 0015350 1 45320 1 148.801 $148.80 5/15/2008 80251 INORRIS REPKE INC SLURRY SEAL-AREA4 2505510 46411 11,080.00 $37,246.75 5/15/2008 NORRIS REPKE INC ROAD REHAB -PROSPECTORS 2505510 1 46411 26,166.75 Page 3 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/15/2008 80252 PACIFIC CREST YOUTH ARTS ORGANIZATN COMM ORG FUND -JUN 28 0114010 42355 500.00 $500.00 5/15/2008 80253 PERS RETIREMENT RETIRE CONTRIB-ER 001 21109 325.56 $542.44 5/15/2008 80259 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 208.88 $56.72 5/15/2008 80263 PERS RETIREMENT SURVIVOR BENEFIT 001 21109 8.00 $300.00 5/15/2008 80254 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 14,557.66 $23,945.50 5/15/2008 80259 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,340.41 $56.72 5/15/2008 80263 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $300.00 5/15/2008 80255 IPOMONA JUDICIAL DISTRICT PARKING CITATION FEES -FEB 001 32230 2,382.00 $4,928.00 5!15/2008 80259 POMONA JUDICIAL DISTRICT PARKING CITATION FEES -JAN 00132230 42110 1 2,546.00 $56.72 5/15/2008 80256 IPYRO SPECTACULARS INC FIREWORKS -4TH OF JULY 1 0015350 1 45300 1 6,000.001 $6,000.00 5/15/2008 80257 IREINBERGER PRINTWERKS PRINT SVCS -LETTERHEADS 0014090 42110 240.32 $6,725.58 5/15/2008 80259 REINBERGER PRINTWERKS EQ RENTAL -DBC 0015333 42110 1 6,485.26 $56.72 5/15/2008 1 80258 IYOUNG REMBRANDTS ICONTRACT CLASS -SPRING 0015350 45320 1,069.201 $1,069.20 5/15/2008 80259 ISCHORR METALS INC SUPPLIES -PARKS 0015340 42210 56.721 $56.72 5/15/2008 80260 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 31.64 $4,711.27 5/15/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 390.71 5/15/2008 80263 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 294.82 $300.00 5/15/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 198.67 5/15/2008 80264 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 154.48 $144.00 5/15/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 42126 3,640.95 5/15/2D0880261 80262 ISPARKLETTS SUPPLIES -WATER C/HALL 0014090 41200 193.17 $203.42 5/15/2008 SPARKLETTS 1EQ RENTAL -APR 08 0014090 42130 10.25 5/15/2008 80262 ISTATE DISBURSEMENT UNIT ISLRY ATTCHMT-#0000932977 1 001 1 21114 1 317.961 $317.96 5/15/2008 80263 JALVIN E E STINGLEY ENTRTNMNT-M/SCH DNC 0015350 1 45300 1 300.00 $300.00 5/15/2008 80264 ITANDEM PRIVATE SECURITY ISECURITY SVCS -MAY 08 0015350 1 45300 1 144.001 $144.00 Page 4 Check Date (Check Number City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 5/15/2008 1 80265 ITELEPACIFIC COMMUNICATIONS IT1 INTERNET SVCS -MAY 1 0014070 1 44030 1 525.13 $525.13 5/15/2008 US BANK COMP EQ-P/INFO 0014095 46250 1,051.97 5/15/2008 1 80266 ITHREE VALLEYS MUNICIPAL WATER DIST MTG-COUNCIL 1 0014010 1 42325 15.001 $15.00 5/15/2008 US BANK PHOTOS-P/INFO 0014095 42112 165.90 5/15/2008 1 80267 ITIME WARNER IMODEM SVCS -COUNCIL 1 0014010 1 42130 1 44.951 $44.95 5/15/2008 US BANK EQ -ROAD MAINT 0015554 41300 711.84 5/15/2008 1 80268 JTRIFYTT SPORTS CONTRACT CLASS -SPRING 1 0015350 1 45320 1 468.001 $468.00 5/15/2008 US BANK COMP MAINT-I.T. 0014070 42205 549.81 5/15/2008 1 80269 JURBAN FUTURES INC ECO DEV SVCS -MAR 08 1 0015240 1 44000 1 2,587.501 $2,587.50 5/15/2008 80271 US BANK MTG SUPPLIES -GENERAL 0014090 42325 93.77 $7,973.24 5/15/2008 US BANK COMP EQ-P/INFO 0014095 46250 1,051.97 5/15/2008 US BANK EQ -BANNER STAND 0014095 44000 285.41 5/15/2008 US BANK PHOTOS-P/INFO 0014095 42112 165.90 5/15/2008 US BANK MAINT-COMM SVCS 0015340 42210 120.55 5/15/2008 US BANK EQ -ROAD MAINT 0015554 41300 711.84 5/15/2008 US BANK CPRS CONF-JORDAN 0015310 42330 535.00 5/15/2008 US BANK COMP MAINT-I.T. 0014070 42205 549.81 5/1 512 00 8 US BANK MEMBERSHIP DUES-I.T. 0014070 42315 224.00 5/15/2008 US BANK LEAG CONF-PLNG/COMM/STFF 0015210 42330 2,347.28 5/15/2008 US BANK MTG SUPPLIES -COM DEV 0015210 42325 177.37 5/15/2008 US BANK MTG SUPPLIES-P/WKS 0015510 42325 15.91 5/1 512 00 8 US BANK PUBLICATIONS -COMM SVCS 0015310 42320 263.53 5/15/2008 US BANK APA CONF-GUBMAN 0015210 42330 486.33 5/15/2008 US BANK LSUPPLIES-CITY B/DAY PRTY 0015350 42353 866.54 5/15/2008 US BANK SUPPLIES -COUNCIL 0014010 41200 5.41 5/15/2008 US BANK MTG SUPPLIES-H/R 0014060 42115 92.70 5/15/2008 US BANK SUPPLIES-P/WKS 0015510 41200 68.22 5/15/2008 US BANK MTGS-P/WKS 0015510 42325 119.11 5/15/2008 US BANK PUBLICATIONS-P/WKS 0015510 42320 127.89 5/15/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 140.61 5/15/2008 US BANK SUPPLIES -DBC 0015333 41200 501.63 5/15/2008 US BANK SUPPLIES -CPRS MTG 0015350 42325 38.94 5/15/2008 US BANK PLNRS INST CONF-GUBMAN 0015210 42330 313.52 5/15/2008 US BANK PUBLICATION -COM DEV 0015210 42320 5.00 Page 5 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/15/2008 80271... US BANK CREDIT-LEAG CONIC 0015210 42330 1,335.00 $7,973.24 ... 5/15/2008 1 80272 JUS HEALTHWORKS MEDICAL GROUP PC JEMPLOYMENT PHYSICALS 0014060 42345 239.781 $239.78 5/22/2008 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 06-524 001 23012 552.60 5/15/2008 1 80273 IVANTAGEPOINT TRNSFR AGNTS-303248 5/16/08-P/R DEDUCTIONS 1 001 1 21108 1 5,388.09 $5,388.09 5/22/2008 ADVANTEC CONSULTING ENGINEERS INC ENGINEERING SVCS -MAR 0015510 44000 2,330.00 5/15/2008 80274 JVERIZON CALIFORNIA PH -SVCS -HERITAGE PK 1 0015340 1 42125 64.99 $64.99 5/15/200880275 80284 VISION INTERNET PROVIDERS INC MONTHLY HOSTING -MAY 0014070 44030 150.001 $150.00 5/15/2008 80276 IWORLDWIDE BINGO SUPPLIER SUPPLIES -SR BINGO 0015350 41200 283.381 $283.38 5/15/2008 80277 IXAVIERS FLORIST IFLORAL ARRGMNTS-CHING 1 0014090 41400 73.07 $73.07 5/15/2008 80278 IYOSEMITE WATER JEQ RENTAL-SYC CYN PK 1 0015310 42130 1 12.00 $12.00 5/22/2008 80279 JAARP IMATURE DRIVING CLASS 1 0015350 45300 220.001 $220.00 5/22/2008 80280 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 06-524 001 23012 3,070.00 $7,032.00 5/22/2008 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 06-524 001 23012 552.60 5/22/2008 80282 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 06-524 001 34650 -552.60 $435.05 5/22/2008 ADVANTEC CONSULTING ENGINEERS INC ENGINEERING SVCS -MAR 0015510 44000 2,330.00 5/22/2008 80283 ADVANTEC CONSULTING ENGINEERS INC ENGINEERING SVCS-NOV 07 0015510 44000 1,632.00 $115.00 5/22/2008 1 80281 JAGI ACADEMY CORP ICONTRACT CLASS -SPRING 1 0015350 1 45320 648.00 $648.00 5/22/2008 BEST LIGHTING PRODUCTS SUPPLIES -HERITAGE 0015340 42210 348.46 5/22/2008 80282 JAMERICOMP GROUP INC SUPPLIES -TONER 0014070 45000 435.05 $435.05 5/22/2008 80283 IBEE REMOVERS IBEE REMOVAL-LYONWOOD 00153101 42210 115.001 $115.00 5/22!2008 1 80284 IJANETTE BERUMEN IFACILITY RENTAL -DBC 001 1 23002 100.001 $100.00 5/22/2008 80285 BEST LIGHTING PRODUCTS SUPPLIES -PARKS 0015340 42210 560.66 $1,110.76 5/22/2008 BEST LIGHTING PRODUCTS SUPPLIES -HERITAGE 0015340 42210 348.46 5/22/2008 BEST LIGHTING PRODUCTS SUPPLIES -DBC 0015333 41200 201.64 5/22/2008 80286 ICA PARKS & REC SOC -DIS XIII jCPRS MTG-MURPHEY 0015350 1 42325 1 35.001 $35.00 Page 6 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date I Check Number Vendor Name Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 5/22/2008 80287 CA PARKS & REC SOC -DIS XIII JCPRS MTG-COMM SVCS STAFF 0015350 1 42325 80.00 $80.00 $52.00 $261.93 5/22/2008 ICHRISTOPHER DAVIS D & J MUNICIPAL SERVICES INC PLAN CHECK-PANTERA 2505310 5/22/2008 5/22/2008 80288 LAUREN CAO LAUREN CAO FACILITY RENTAL-PANTERA PROPERTY DAMAGE-PANTERA 001 001 23002 36810 100.00 -50.00 42340 $50.00 $10.00 5/22/2008 5/22/2008 IMARABELL DE JESUS D & J MUNICIPAL SERVICES INC PLAN CHECK -ACCESS TRIAL 2505310 5/22/2008 80289 CASTELLECOMP MAINT-I.T. 0014070 42205 1,834.84 $1,834.84 5/22/2008 5/22/2008 5/22/2008 5/22/2008 80290 CATALINA BALLAST BULB COMPANY CATALINA BALLAST BULB COMPANY CATALINA BALLAST BULB COMPANY CATALINA BALLAST BULB COMPANY SUPPLIES -DBC SUPPLIES -DBC SUPPLIES -DBC SUPPLIES -DBC 0015333 0015333 0015333 0015333 41200 41200 41200 41200 30.19 36.70 38.06 156.98 $52.00 $261.93 5/22/2008 80291 CHARLENE FOREMAN RECREATION REFUND 001 34730 52.00 $52.00 $3,330.00 5/22/2008 ICHRISTOPHER DAVIS D & J MUNICIPAL SERVICES INC PLAN CHECK-PANTERA 2505310 46415 540.00 540.00 5/22/2008 1 5/22/2008 TY OF MONROVIA TRNG-R SORIANO 0015230 42340 10.00 $10.00 5/22/2008 5/22/2008 IMARABELL DE JESUS D & J MUNICIPAL SERVICES INC PLAN CHECK -ACCESS TRIAL 2505310 46415 360.00 5/22/2008 1 80293 ICITY OF MONROVIA TRNG-E FLACKS 0015230 42340 '01$10.00 360.00 5/22/2008 ID & J MUNICIPAL SERVICES INC PLAN CHECK-SYC CYN PK 2505310 46415 270.00 5/22/2008 80294 IBONNIE COLESON RECREATION REFUND 001 34730 52.00 $52.00 5/22/2008 5/22/2008 80295 D & J MUNICIPAL SERVICES INC D & J MUNICIPAL SERVICES INC PLAN CHECK -SUMMIT RIDGE PLAN CHECK -PETERSON 2505310 2505310 46415 46415 630.00 $196.61 $3,330.00 5/22/2008 ICHRISTOPHER DAVIS D & J MUNICIPAL SERVICES INC PLAN CHECK-PANTERA 2505310 46415 540.00 540.00 5/22/2008 5/22/2008 JDAY & NITE COPY CENTER D & J MUNICIPAL SERVICES INC PLAN CHECK-SUMMITRIGE 2505310 46415 630.00 5/22/2008 5/22/2008 IMARABELL DE JESUS D & J MUNICIPAL SERVICES INC PLAN CHECK -ACCESS TRIAL 2505310 46415 360.00 5/22/2008 D & J MUNICIPAL SERVICES INC PLAN CHECK-PANTERA 2505310 46415 360.00 5/22/2008 ID & J MUNICIPAL SERVICES INC PLAN CHECK-SYC CYN PK 2505310 46415 270.00 5/22/2008 80296 DAVID EVANS AND ASSOCIATES INC CONSTRUCTION-SYC CYN 2505310 1 46415 1 196.61 $196.61 5/22/2008 80297 ICHRISTOPHER DAVIS ICONTRACT CLASS -SPRING 0015350 1 45320 216.00 $216.00 5/22/2008 80298 JDAY & NITE COPY CENTER IPRINT SVCS -COMM SVCS 0015333 1 41200 264.131 $264.13 5/22/2008 80299 IMARABELL DE JESUS IFACILITY RENTAL -HERITAGE 001 1 23002 200.001 $200.00 Page 7 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/22/2008 80300 DEPARTMENT OF JUSTICE PRE-EMPLOYMENT SCREENING 0014060 42345 1 32.00 $32.00 5/22/2008 80301 DFS FLOORING CORP CARPET CLEAN -DBC 0015333 42210 1,085.00 $13,07129 5/22/2008 DFS FLOORING CORP CARPET CLEAN-PANTERA 0015340 42210 385.00 $262.50 5/22/2008 80305 DFS FLOORING CORP CARPET CLEAN -HERITAGE 0015340 42210 385.00 $241.20 5/22/2008 DFS FLOORING CORP FLOOR REPLACE -DBC 0015333 42210 5,636.94 5/22/2008 80306 DFS FLOORING CORP FLOOR REPLACE -DBC 0015333 42210 2,258.71 $350.00 5/22/2008 DFS FLOORING CORP FLOOR REPLACE -DBC 0015333 42210 3,320.64 5/22/2008 80302 DH MAINTENANCE JANITORIAL SVCS -DBC APR 0015333 45300 12,250.83 $14,273.00 5/22/2008 DH MAINTENANCE JANITORIAL SVCS -PARKS 0015340 42210 735.17 $262.50 5/22/2008 80305 DH MAINTENANCE ADDL MAINT-DBC MAR 0015333 45300 595.00 $241.20 5/22/2008 DH MAINTENANCE ADDL MAINT-DBC APR 0015333 45300 125.00 5/22/2008 80306 DH MAINTENANCE ADDL MAINT-DBC APR 0015333 45300 567.00 $350.00 5/22/2008 80303 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 124.22 $265.17 5/22/2008 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 64.97 $262.50 5/22/2008 80305 DIAMOND BAR HAND CAR WASH CAR WASH-P/WKS 0015554 42200 75.98 $241.20 5/22/2008 1 80304 DIVERSIFIED PARATRANSIT INC SHUTTLE SVCS -CITY B/DAY 10015350 1 45310 1 1,846.53 $1,846.53 5/22/2008 ISHILPA SHILPA GOPINATH PROPERTY DAMAGE 001 36615 -34.00 $262.50 5/22/2008 1 80305 IDOG DEALERS INC CONTRACT CLASS -SPRING 0015350 1 45320 1 241.201 $241.20 5/22/2008 1 80306 IJERRY FOSTER IFACILITY RENTAL -DBC 1 001 1 23002 1 350.001 $350.00 5/22/2008 1 80307 1 RAQUEL GATUS IFACILITY RENTAL-PANTERA 1001 123002 1 50.00 $50.00 5/22/2008 1 80308 1 GIRL SCOUT TROOP 495 REIMB-CITY B/DAY PARTY 0015350 1 42353 1 15.001 $15.00 5/22/2008 1 80309 IGO LIVE TECHNOLOGY INC PROF.SVCS-WK 5/16 1 0014070 1 R44000 1 4,500.00 $4,500.00 5/22/2008 80310 GOPINATH FACILITY RENTAL -DBC 001 23002 500.00 $466.00 5/22/2008 ISHILPA SHILPA GOPINATH PROPERTY DAMAGE 001 36615 -34.00 $262.50 5/22/2008 1 80311 ILINDA GRICHER IRECREATION REFUND 1 001 1 34730 1 104.001 $104.00 $262.50 5/22/2008 1 80312 IHALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 1 2505310 1 46415 1 262.501 Page 8 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/22/2008 80313 LUNA HATTER FACILITY RENTAL -DBC 001 23002 500.00 $364.00 5/22/2008 JESTHER LUNA HATTER PROPERTY DAMAGE 001 36615 1 136.00 5/22/2008 1 80314 IBEVERLY HELM RECREATION REFUND 001 34730 1 156.00 $156.00 5/22/2008 1 80315 HINDERLITER, DE LLAMAS & ASSOCIATES CONTRACT SVCS -2ND QTR 0014090 44010 900.00 $7,125.25 5/22/2008 JESTHER IHINDERLITER, DE LLAMAS & ASSOCIATES AUDIT SVCS -SALES TAX 4TH 0014090 1 44010 6,225.25 5/22/2008 80316 PATRICIA HOGAN RECREATION REFUND 001 34720 145.00 $249.00 5/22/2008 JESTHER IPATRICIA HOGAN RECREATION REFUND 001 34730 104.00 5/22/2008 1 80317 IKIM HSIEH IRECREATION REFUND 001 1 34780 1 90.00 $90.00 5/22/2008 JESTHER PETER ISKANDER FACILITY RENTAL -DBC 001 36615 -50.00 5/22/2008 1 80318 JINFORMA UK LIMITED SUBSCRIPTION-I.T 0014070 1 42320 1 48.00 $48.00 5/22/2008 KENS HARDWARE SUPPLIES -COMM SVCS 0015310 42200 26.75 5/22/2008 1 80319 JINLAND VALLEY DAILY BULLETIN LEGAL AD -HOUSING ELEMNTS 0015210 1 44220 1 478.751 $478.75 5/22/2008 80320 PETER ISKANDER FACILITY RENTAL -DBC 001 23002 100.00 $50.00 5/22/2008 JESTHER PETER ISKANDER FACILITY RENTAL -DBC 001 36615 -50.00 5/22/2008 1 80321 JANGELAJAVIER FACILITY REFUND -DBC 1 001 1 36615 1 495.00 $495.00 5/22/2008 1 80322 IJENKINS & HOGIN, LLP LEGAL SVCS-P/WKS APR 1 0014020 1 44020 1 756.801 $756.80 5/22/2008 80323 JIONGCO RECREATION REFUND 001 23002 50.00 $70.00 5/22/2008 JESTHER ESTHER JIONGCO RECREATION REFUND 001 36625 1 20.00 5/22/2008 1 80324 IJUDICIAL DATA SYSTEM CORP IPARKING CITE ADMIN -APR 1 0014411 1 45405 1 1,306.761 $1,306.76 5/22/2008 80325 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 305.51 $443.73 5/22/2008 KENS HARDWARE SUPPLIES -DBC 0015333 41200 15.33 5/22/2008 KENS HARDWARE SUPPLIES -RECREATION 0015350 41200 96.14 5/22/2008 KENS HARDWARE SUPPLIES -COMM SVCS 0015310 42200 26.75 5/22/2008 1 80326 IKIDS CAN DO GYMNASTICS ICONTRACT CLASS -SPRING 0015350 1 45320 1 627.001 $627.00 Page 9 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/22/2008 80327 KIRK STEINKE ELECTRIC MAINT-HERITAGE 10015340 1 42210 1,920.001 $1,920.00 5/22/2008 1 80328 IKUSTOM IMPRINTS INCORP. SUPPLIES -RECREATION 1 0015350 1 41200 1 654.921 $654.92 5/22/2008 LAND MATTERS ADMIN FEE -FPL 2007-263 001 34430 -290.70 5/22/2008 1 80329 IJI YUN KWON IFACILITY REFUND -MAPLE HIL 001 1 23002 1 50.00 $50.00 5/22/2008 80330 LAND MATTERS ADMIN FEE -FPL 2007-263 001 23010 290.70 $1,615.00 5/22/2008 LAND MATTERS ADMIN FEE -FPL 2007-263 001 34430 -290.70 5/22/2008 80332 LAND MATTERS PROF.SVCS-FPL 2007-263 001 23010 1,615.00 $387.25 5/22/2008 1 80331 ILANTERMAN DEV CENTER/COMM INDUSTRIE IPARKWAY MAINT-APR 08 10015558 1 45503 1 1,982.761 $1,982.76 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-253 001 23010 6.75 5/22/2008 1 80332 ILANTERMAN DEVELOPMENT CENTER/SAC PROCEEDS -CITY B/DAY 1 0015350 1 42353 1 387.251 $387.25 5/22/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-256 001 23010 225.00 5/22/2008 1 80333 ILAUREL A MEYER IREIMB-COMM SVCS 1 0015350 1 42325 1 16.50 $16.50 5/22/2008 80334 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-253 001 23010 37.50 $2,068.75 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-253 001 23010 6.75 5/22/2008 80336 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-253 001 34430 -6.75 $60.00 5/22/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-256 001 23010 225.00 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-256 001 23010 40.50 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-256 001 34430 -40.50 5/22/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-285 001 23010 443.75 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-285 001 23010 79.88 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-285 001 34430 -79.88 5/22/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-286 001 23010 168.75 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-286 001 23010 30.38 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-286 001 34430 -30.38 5/22/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-287 001 23010 593.75 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-287 001 23010 106.88 5/22/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-287 001 34430 -106.88 5/22/2008 JLDM ASSOCIATES INC. PROF.SVCS-PLNG 0015210 1 44250 1 600.00 5/22/2008 80335 WEI LI FACILITY REFUND -DBC 001 23002 100.00 $100.00 5/22/2008 1 80336 ILINDA LOMBARDI IRECREATION REFUND 001 134780 1 60.001 $60.00 Page 10 Check Date I Check Number City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 1R--ni n# 31FTiT Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amou 5/22/2008 1 80337 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-MAR 0015340 1 42210 1 275.37 77�$275.37 5/22/2008 MCE CORPORATION ROAD MAINT-MAR 08 0015554 45502 8,319.77 5/22/2008 1 80338 MANAGEMENT SOLUTIONS INC PROF.SVCS-H/R 0014060 1 44000 1 1,200.00 $1,200.00 5/22/2008 METROLINK METROLINK PASSES-NOV 07 1125553 45535 242.75 5/22/2008 1 80339 IMATLOCK ASSOCIATES INC ADA RETROFIT-SYC CYN PK 2505310 1 46415 1 9,010.00 $9,010.00 5/22/2008 80340 MCE CORPORATION RIGHT-OF-WAY MAINT-MAR 0015554 45522 3,655.22 $11,974.99 5/22/2008 MCE CORPORATION ROAD MAINT-MAR 08 0015554 45502 8,319.77 5/22/2008 1 80341 11BETTY MCGUINNESS IRECREATION REFUND 1 001 1 34730 1 52.00 $52.00 5/22/2008 METROLINK MEMO CREDIT -PASSES RTN 1125553 45535 -1,784.00 5/22/2008 1 80342 ISURENDRA MEHTA ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 792.001 $792.00 5/22/2008 80343 METROLINK MEMO CREDIT -PASSES RTN 1125553 45535 -1,662.25 $165,273.00 5/22/2008 METROLINK MEMO CREDIT -PASSES RTN 1125553 45535 -1,784.00 5/22/2008 80346 METROLINK METROLINK PASSES -OCT 1125553 45535 1,327.25 $258.36 5/22/2008 METROLINK METROLINK PASSES-NOV 07 1125553 45535 242.75 5/22/2008 80347 METROLINK CITY SUBSIDY -MAR 08 1125553 45533 17,144.52 $28.80 5/22/2008 METROLINK METROLINK PASSES -MAR 08 1125553 45535 65,976.73 5/22/2008 80348 METROLINK CITY SUBSIDY -APR 08 1125553 45533 17,325.87 $50.00 5/2212008 IMETROLINK IMETROLINK PASSES -APR 08 1 1125553 1 45535 66,702.13 5/22/2008 80344 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -COMM SVCS 2505310 46415 281.94 $790.82 5/22/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -COMM SVCS 2505310 46415 276.74 5/22/2008 80346 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -COMM SVCS 2505510 46416 232.14 $258.36 5/22!2008 1 80345 INEXTEL COMMUNICATIONS 1AIRTIME EQ-P/W,C/S,C/D 10014090 1 42130 1 514.071 $514.07 5/22/2008 IPERS HEALTH JUNE 08 -HEALTH INS PREMS 0014090 1 40086 1 291.00 5/22/2008 1 80346 INORTHERN SAFETY CO SUPPLIES -DBC 10014090 1 41200 1 258.361 $258.36 5/22/2008 1 80347 JONTARIO ICE SKATING CENTER ICONTRACT CLASS -SPRING 10015350 1 45320 1 28.801 $28.80 5/22/2008 1 80348 ICHERISSE PADRO IFACILITY REFUND -HERITAGE 1001 1 23002 1 50.001 $50.00 5/22/2008 81,349 PERS HEALTH JUNE 08 -HEALTH INS PREMS 0014060 1 40093 1 83.50 $26,903.97 5/22/2008 IPERS HEALTH JUNE 08 -HEALTH INS PREMS 0014090 1 40086 1 291.00 Page 11 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/22/2008 80349... PERS HEALTH JUNE 08 -HEALTH INS PREMS 001 21105 1 26,529.47 $26,903.97 ... 5/22/2008 1 80350 MELISSA PETTUS RECREATION REFUND 1001 34780 105.001 $105.00 5/22/2008 MONICA PLAZOLA RECREATION REFUND 001 34780 85.00 5/22/2008 1 80351 HENNA PITHIA IRECREATION REFUND 001 34780 65.001 $65.00 5/22/2008 80352 MONICA PLAZOLA RECREATION REFUND 001 34780 85.00 $170.00 5/22/2008 MONICA PLAZOLA RECREATION REFUND 001 34780 85.00 5/22/2008 1 80353 ISANDRA PLEULER DWYER IRECREATION REFUND 1 001 1 34730 1 52.001 $52.00 5/22/2008 80354 REGIONAL CHAMBER OF COMMERCE CONTRACT SVCS -MAY 08 0015240 45000 2,000.00 $4,000.00 5/22/2008 REGIONAL CHAMBER OF COMMERCE CONTRACT SVCS -JUN 0015240 45000 2,000.00 5/22/2008 1 80355 MARTHA SANTOS FACILITY RENTAL -PETERSON 1 001 1 23002 1 50.001 $50.00 5/22/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 33.35 5/22/2008 80356 ISARAH SHEIKH FACILITY RENTAL -DBC 1 001 1 23002 1 500.00 $500.00 5/22/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 33.50 5/22/2008 80357 ISIGN CONTRACTORS INC INSTALLED -BANNERS 1 0015350 1 45300 1 1,535.09 $1,535.09 5/22/2008 80358 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 33.35 $4,480.20 5/22/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 33.35 5/22/2008 80361 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 16.39 $50.00 5/22/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 33.50 5/22/2008 80362 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 33.67 $5,568.50 5/22/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 4,329.94 5/22/2008 80359 STANDARD INSURNCE OF OREGON JUNE 08 -LIFE INS PREMS 001 21106 1,185.36 $2,868.25 5/22/2008 STANDARD INSURNCE OF OREGON JUNE 08-SUPP LIFE INS 001 21106 99.50 5/22/2008 80361 STANDARD INSURNCE OF OREGON JUNE 08-SUPP LIFE INS 001 21112 1,583.39 $50.00 5/22/2008 1 80360 IBOB STUARD I FACILITY RENTAL-SYC CYN 1 001 1 23002 1 50.00 $50.00 5/22/2008 1 80361 IOLA SUBEH IFACILITY RENTAL-REAGAN 1 001 1 23002 1 50.00 $50.00 5/22/2008 1 80362 ITENNIS ANYONE ICONTRACT CLASS -SPRING 1 0015350 1 45320 1 5,568.50 $5,568.50 Page 12 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/22/2008 80363 THE COMDYN GROUP INC PROF.SVCS-MAR/APR 0014070 44000 4,937A1 $14,294.02 5/22/2008 80366 THE COMDYN GROUP INC PROF.SVCS-APR 0014070 44000 705.60 $160.00 5/22/2008 THE COMDYN GROUP INC PROF.SVCS-APR 0014070 44000 3,741.11 5/22/2008 80367 THE COMDYN GROUP INC PROF.SVCS-APR 0014070 44000 893.75 $50.00 5/22/2008 THE COMDYN GROUP INC PROF.SVCS-MAY 0014070 44000 604.80 5/22/2008 80368 THE COMDYN GROUP INC PROF.SVCS-MAY 0014070 44000 3,248.85 $50.00 5/22/2008 1 ITHE COMDYN GROUP INC PROF.SVCS-MAY 0014070 44000 162.50 5/22/2008 80364 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2008-303 001 23010 204.98 $980.80 5/22/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2008-310 001 23010 181.46 5/22/2008 80366 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2006-192 001 23010 194.20 $160.00 5/22/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2007-290 001 23010 210.86 5/22/2008 80367 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2008-309 001 23010 189.30 $50.00 5/22/2008 1 80365 ITRANSCORE LLC jTRFFC MNGMNT-COMM EQ 1 2505510 1 46412 1 6,880.00 $6,880.00 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-STARSHINE PK 0015340 42210 225.81 5/22/2008 1 80366 TRI -CITIES POOL SERVICE & REPAIR MAINT SVCS -DBC 1 0015333 1 45300 1 160.00 $160.00 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 23,657.80 5/22/2008 1 80367 ITINA TUASON IFACILITY REFUND -HERITAGE 1 001 1 23002 1 50.00 $50.00 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-LORBEER 0015340 42210 256.01 5/22/2008 r 80368 WALTER TYMKOWICZ FACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 5/22/2008 1 IVALLEY CREST LANDSCAPE MAINT INC JADDL MAINT-LORBEER 1 0015340 1 42210 1 312.28 5/22/2008 1 80369 UNITED STATES POSTAL SERVICE POSTAGE -PERMIT #21000 1 0014095 1 42120 1 175.00 $175.00 5/22/2008 80370 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA PK 0015340 42210 234.35 $31,316.28 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-STARSHINE PK 0015340 42210 225.81 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC APR 0015333 45300 5,428.33 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 23,657.80 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-CITY B/DAY 0015340 42210 980.00 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-LORBEER 0015340 42210 256.01 5/22/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-CITY B/DAY 0015340 42210 221.70 5/22/2008 1 IVALLEY CREST LANDSCAPE MAINT INC JADDL MAINT-LORBEER 1 0015340 1 42210 1 312.28 5/22/2008 80371 IVERIZON CALIFORNIA PH.SVCS-SYC CYN PK 0015340 1 42125 1 88.01 $88.01 5/22/2008 80372 IWALNUT VALLEY WATER DISTRICT IWATER SVCS -DIST 38 1385538 1 42126 1 9,208.12 $30,052.78 Page 13 City of Diamond Bar - Check Register 05/15/08 thru 05/28/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/22/2008 80372... WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 3,389.40 $30,052.78 ... 5/22/2008 80376 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 2,346.89 $140.00 5/22/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 14,819.69 5/22/2008 80377 WALNUT VALLEY WATER DISTRICT WATER SVCS -DBC 0015333 42126 288.68 $50.00 5/22/2008 80373 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 1,110.32 $1,350.02 5/22/2008 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 125.33 5/22/2008 80376 WAXIE SANITARY SUPPLY SUPPLIES -PARKS 0015340 42210 114.37 $140.00 5/22/2008 80374 WEST COAST MEDIA AD -RECYCLING MAY 0014095 42115 620.00 $1,145.00 5/22/2008 WEST COAST MEDIA AD -4TH OF JULY CELEB JUL 0014095 1 42115 525.00 5/22/2008 1 80375 IMARY WOOLF IRECREATION REFUND 1 001 1 34730 1 52.00 $52.00 5/22/2008 1 80376 IWAI LOK YIP RECREATION REFUND 1 001 1 34780 1 140.00 $140.00 5/22/2008 1 80377 ILORI ZBICKI IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.001 $50.00 5/22/2008 1 80378 IJACK ZITA RECREATION REFUND 1 001 1 34780 1 90.00 $90.00 $704,837.00 Page 14 CITY COUNCIL /J, g �, Y&S � TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma6,, TITLE: Treasurer's Statement — April 200 RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.5 Meeting Date: June 3, 2008 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the April cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the City's investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Linda G. Magnuson, Finance Director Departme t Head Attachments: Treasurer's Statement, Investment Portfolio Report Assistant City 9anager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT April 30, 2008 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above sum ry provides sufficient cash flow liquidity to meet the next six month's esti t pd ures. James DeStefano, Treasurer BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $31,130,880.94 2,752,749.61 $757,914.77 ($123,032.52) $33,002,683.26 0.00 LIBRARY SERVICES FUND 0.00 966.00 (2,914.68) (2,020.17 COMMUNITY ORG SUPPORT FD (1,948.68) 65,375.31 79,476.25 3,168.61 1 GAS TAX FUND TRANSIT TX (PROP A) FD 884,013.77 221,009.28 56,466.94 9,346.38 16,253.38 1,059,203.67 TRANSIT TX (PROP C) FD 1,625,580.48 117,369.81 0.00 ISTEA Fund INTEGRATED WASTE MGT FD 0.00 248,590.96 41,302.75 16,589.95 3,153.16 3,779.88 276,456.92 388,304.75 TRAFFIC IMPROVEMENT FUND 384,524.87 4,183.89 339,483.92 AB2928-TR CONGESTION RELIEF FD 335,300.03 3,760.98 1,317.43 77,626.69 AIR QUALITY IMPRVMNT FD 80,070.24 (26,825.00) TRAILS & BIKEWAYS FD (26,825.00) (54,224.38) 914,164.22 Prop 1B Bond Fund 968,388.60 3,694.32 408,026.41 PARK FEES FD 404,332.09 0.00 PROP A - SAFE PARKS ACT FUND 0.00 10,359.82 1,076,448.38 PARK & FACILITIES DEVEL. FD 1,066,088.56 3,172.32 20,317.00 18,787.41 4,701.91 COM DEV BLOCK GRANT FD 1,590.12 134,940.21 CITIZENS OPT -PUBLIC SAFETY FD 133,350.09 347,187.64 3,281.21 3,350.25 353,819.10 NARCOTICS ASSET SEIZURE FD 761.24 79,542.99 CA LAW ENFORCEMENT EQUIP PRGI 78,781.75 8,397.16 84,902.57 17,334.44 145.35 76,110.64 LANDSCAPE DIST #38 FD LANDSCAPE DIST #39 FD 23,562.40 59,582.24 14,770.60 343.60 68,717.64 111'587.04 LANDSCAPE DIST #41 FD 79,931.73 38,126.19 7,257.46 786.58 0 00 GRAND AV CONST FUND CAP IMPROVEMENT PRJ FD 0.00 (266,744.25) 5,000.00 439,439.31 SELF INSURANCE FUND 1,326,304.46 12,811.81 1,938.21 1(339,641.10) 202,795.20 EQUIPMENT REPLACEMENT FUND 200,856.99 1,940.14 202,997.18 COMPUTER REPLACEMENT FUND PUBLIC FINANCING AUTHORITY FUNI 201,057.04 251,820.50 319.10 26,378.24 42,791.09 268,552.45 TOTALS $39,552,050.00 $3,423,436.01 $1,359,666.10 $0.00 $41,615,819-91 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $79,796.48 PAYROLL ACCOUNT 44,873.44 CHANGE FUND 250.00 PETTY CASH ACCOUNT 1,000.00 TOTAL DEMAND DEPOSITS $125,919.92 INVESTMENTS: US TREASURY Money Market Acct. $635,696.76 LOCAL AGENCY INVESTMENT FD 37,585,650.78 FED HOME LOAN BANK NOTES 3,000,000.00 CASH WITH FISCAL AGENT: US TREASURY Money Market Account 268,552.45 TOTAL INVESTMENTS $41,489,699.99 TOTAL CASH $41,615,819.91 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above sum ry provides sufficient cash flow liquidity to meet the next six month's esti t pd ures. James DeStefano, Treasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of April 2008 Purchase Institution Investment Type Rating Date Maturity Date Term Amount Current Par, At Cost Original Par Fair Market Value * Curr Month Interest Received Rate State of California Local Agency Inv Fund AAA 37,585,650.78 37,652,408.35 382,567.13 645.29 3.400% 1.428% Wells Fargo Bank US Treasury Money Market AAA $635,696.76 635,696.76 268,552.45 319.10 1.690% Union Bank -(Fiscal Agent) US Treasury Money Market AAA 2.5 Yrs 268,552.45 1,000,000 1,000,000 Matured 9,675.00 3.870% Wells Fargo Inst Securities Farm Credit Note AAA 01/18/08 01/25/08 07/28/10 01/25/11 3.0 Yrs 1,000,000 1,000,000 Matured 9,925.00 3.970% Wells Fargo Inst Securities Farm Credit Note AAA AAA 01/21/08 02/21/11 3.0 Yrs 1,000,000 1,000,000 1,000,530.00 3.600% Wells Fargo Inst Securities Freddie Mac Note AAA 03/18/08 03/18/11 3.0 Yrs 1,000,000 1,000,000 1,001,560.00 3.600% Wells Fargo Inst Securities Farm Credit Note AAA 04/15/08 04/15/11 3.0 Yrs 1,000,000 1,000,000 991,500.00 3.500% Wells Fargo Inst Securities Freddie Mac Mid/Term Note $ 43,489,899.99 $ 41,550,247.56 $ 403,131.52 Totals for month Less Investments matured during the month (2,000,000.00) Total Investments: $ 41,489,899.99 2006-07 Actual Interest Income $1,792,094.62 2007-08 Adjusted Budgeted Interest Income $1,099,000.00 Actual Year -To -Date Interest Income $1,396,432.79 Percent of Interest Received to Budget 127.064% Allocation of Book Value of Investment by Type (By Percent) Federal Agency Securities LAIF Fund 7.23% 90.59% U.S Treasury Money Market 2.18% Total Investment - $41,489,900 * Source of Fair Market Value: Wells Fargo Institutional Securities, LLC TYPE OF INVESTMENTS: Local Agency Investment Fund (LAIF) LAIF is an investment pool for local agencies which is managed by the State Treasurer and regulated by the State law. The City Investment Policy places no limit on this type of investment. U.S. Treasury Money Market Fund Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. The City Investment Policy places no limit on this type of investment. Federal Agency Security Federal Agency Securities are issued by direct U.S Government agencies or quasi -government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. The City Investment Policy places a 40% limit on this type of investment. CITY COUNCIL Agenda # 6.6 Meeting Date: June 3 , 2008 AGENDA REPORT TO: Honorable Mayor and MembeEYearppropriation Council VIA: James DeStefano, City Mana TITLE: Approve the 2008-2009 FiscaLimit using the growth factor of County population change over the prior year and the change in the California per capita personal income as the annual adjustment growth factor. RECOMMENDATION: Approve the use of the growth in the County population over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2008-2009 Appropriations Limit. Approve Resolution 2008 -XXX. FINANCIAL IMPACT: Since the City's 2008-2009 appropriations subject to the Gann Limit fall well below $31,954,909, there is no financial impact. BACKGROUND: Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: • Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of change in the City's non residential new construction valuation and the change in the County or City population. DISCUSSION: The recommended factor to compute the appropriation limit is the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. By using this factor the City will have an appropriation limit of $31,954,909 for Fiscal Year 2008-2009. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: 20A A `r, CA) Finaned Director Assistant City Manager Attachments: Resolution Appropriation Limit Worksheets for fiscal year 2008-2009 RESOLUTION NO. 2008 - XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2008- 2009 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2008-2009 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2008-2009 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2008-2009 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $31,954,909 for fiscal year 2008-2009. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2008-XXXX . PASSED, APPROVED AND ADOPTED this day of , 2008. Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2008-2009 California Per Capita Income 4.29% % Change over Prior Year Population Change 0.86% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0429 Population converted to a Ratio 1.0086 Calculation of Growth Factor 1.0519 (Growth Factor = Per Capita Ratio x Population Ratio) 2007-2008 Appropriations Limit 30,379,173 2008-2009 Appropriations Limit $31,954,909 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2008-2009 California Per Capita Income 4.29% % Change over Prior Year Population Change 0.82% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0429 Population converted to a Ratio 1.0082 Calculation of Growth Factor 1.0515 (Growth Factor = Per Capita Ratio x Population Ratio) 2007-2008 Appropriations Limit 30,379,173 2008-2009 Appropriations Limit $31,942,236 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2008-2009 % Change Non Residential New Construction (City) Population Change % Change over Prior Year (City) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2007-2008 Appropriations Limit 2008-2009 Appropriations Limit 2.20% 0.82% 1.022 1.0082 1.0304 30,379,173 $31,047,515 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A' 2008-2009 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 CITY COUNCIL Agenda # F _ -, Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council M VIA: James DeStefano, City Man g TITLE: Review and approve Resolution N : 2008 -XX which adopts the FY 2008- 2009 Investment Policy. RECOMMENDATION: Approve. FINANCIAL IMPACT: None DISCUSSION: Submitted for Council's review and approval is the FY 2008-2009 Investment Policy and its accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds and the monthly reporting requirements. The FY 2008-2009 Investment Policy is the same as the City's prior year's investment policy and was drafted in accordance with the Government Finance Officers Association (GFOA) investment policy outline and model. All investments allowed by the investment policy are authorized by Government Code Section 53601. The City, as part of its investment policy, requires all broker/dealers to complete a questionnaire and provide information on their portfolios and investment policies. It should be noted that the City continues to invest a large portion of its funds in the State Treasurer's Local Agency Investment Fund. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives. Attached, as Appendix C, is a description of the LAIF program which is contained on the State Treasurer's website. The proposed investment policy has been reviewed and approved by the City's auditors. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: Finance Director Attachments: Resolution No: 2008 -XX Investment Policy Assistant City Manager RESOLUTION NO: 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT WHEREAS, it is the City's policy to annually adopt the City investment policy, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, that the attached Statement of Investment Policy (Exhibit A) be adopted as presented herein. PASSED, ADOPTED AND APPROVED THIS day of , 2008 Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held on the day of , 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye Cribbins City Clerk of the City of Diamond Bar EXHIBIT A CITY OF DIAMOND BAR INVESTMENT POLICY - FY 2008-2009 PURPOSE This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its accumulated cash. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. INVESTMENT OBJECTIVE The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601, et. seq. 1. Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk will be mitigated by: Limiting investments to the safest types of securities; Pre -qualifying the broker-dealers with which the City will do business. This will be done via a competitive bid and the response on a questionnaire (Appendix B) submitted by the prospective institution. In addition broker- dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to their maturation to meet specific operational needs; Operating funds will be invested primarily in shorter term securities. PAGE 2 - Investment Policy 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets. 3. Yield. Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists: 1) a declining credit security could be sold early to minimize loss of principal; 2) a security swap would improve the quality of yield in the portfolio; or 3) liquidity needs of the portfolio require that a security be sold. POLICY As a General Law city, Diamond Bar operates its accumulated idle cash investments under the prudent man rule. This insures that "...investment shall be made with the exercise of that degree of judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable under current law of the State of California and the regulations of the City of Diamond Bar. The City of Diamond Bar strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer. Investments are allowed in the following media: United States treasury bills, bonds, notes or any other obligations or securities issued by the United States treasury or any other obligation guaranteed as to principal and interest by the United States. Federal agency or United States government-sponsored enterprise obligations, participations or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. Local Agency Investment Fund (state pool) - Demand Deposits Certificates of Deposit (or Time Deposits), placed with commercial banks and/or savings banks. PAGE 3 - Investment Policy Negotiable Certificates of Deposit Bankers Acceptances Commercial Paper Medium Term Corporate Notes Passbook Savings Accounts Active Deposits Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. Repurchase Agreements Prohibited investments include securities not listed above(unless authorized pursuant to section 53601), as well as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest quality investments available in terms of safety and liquidity. Certificates of deposit and savings accounts must be insured or collateralized. Only commercial paper, with A-1 Moody's and P-1 Standard & Poor's ratings, is authorized for purchase. Most investments are highly liquid, with the exception of collateralized and insured certificates of deposit held by banks and savings banks. Maturities are selected to anticipate cash needs, thereby eliminating the need for forced liquidation. Effective January 1, 1989 the Government Code, Section 53601 states..."no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." Therefore longer-term investments (over one year) are limited to maturities of five years or less unless specifically approved by the City Council. Diamond Bar attempts to obtain the highest yield possible when selecting investments, provided that the criteria for safety and liquidity are met. Ordinarily, through a positive yield curve, (i.e., longer term investment rates are higher than those of shorter term maturities), the City attempts to ladder its maturities to meet anticipated cash needs in such a way that longer term investments carry a higher rate than is available in the extremely short term market of 30 days or less. The City is authorized to invest in the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the Page 4 - Investment Policy management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAI F. It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate in LAIF's investment pool as long as the percentage of the portfolio remains at 10% or less. POLICY CONSTRAINTS The City operates its investment pool with many State and self-imposed constraints. The City does not purchase or sell securities on margin. The City does not buy stocks or deal in futures or options. The City does not use Reverse Repurchase Agreements for the investment of funds. The City does not invest in Guaranteed Small Business Administration (SBA) Notes. SAFEKEEPING OF SECURITIES The City of Diamond Bar will adopt the operational practice of having all purchased securities delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third party independent custodian under contractual agreement made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Assistant City Clerk. The transactions will be verified via monthly reconciliations by the Senior Accountant. REPORTING A monthly report of investments will be provided to the City Manager. The required elements of this report are as follows: a) Type of investment b) Institution c) Date of Maturity d) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations Page 5 — Investment Policy The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. Attachment: Appendix A - Description of Investments Appendix B - Broker Dealer Questionnaire Appendix C - Local Agency Investment Fund Description James eStefan City Manager Appendix A Description of Investments U.S. Treasury Issues are direct obligations of the United States Government. These issues are called bills, notes and bonds. The maturity range of new issues is from 30 days (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the safest investment security. Federal Agency Securities are issued by direct U.S. Government agencies or quasi - government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC) notes. Investment in these types of securities is limited to 40% of the portfolio Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $40 million for any agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit into the agency's LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $100,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF). Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $100,000 the financial institution is required to collateralize with 110% government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the Government Code prohibits investments in certificates of deposits of state or federal credit unions if any member of the city's governing or managing officers (Council, City manager, Fiscal officers) serves on the credit union board or key committee positions. Negotiable Certificates of Deposit are unsecured obligations of the financial institution. These securities are generally issued in bearer form and pay interest at maturity. Although negotiable, a strong secondary market exists only in the NCD's issued by the largest United States banks. Examples of large banks include Bank of America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities Page 2 - Appendix A generally trade with minimum amounts of $1 million per trade with the average trade in the secondary market of $5 million. Investment in Negotiable Certificates of Deposit is limited to 30% of the investment portfolio per Government Code Section 53601. Bankers Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 180 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 40% of the investment portfolio per Government Code Section 53601. Commercial Paper is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible commercial paper may not exceed 270 days maturity nor exceed twenty five percent of the local agency's total investments. Investment in Commercial Paper is limited to 25% of the total investment portfolio and 10% of the issuing corporation per Government Code Section 53601. Medium Term Corporate Notes are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Notes (MTN) can be defined as extended maturity commercial paper. Corporations use these MTN's to raise capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the investment portfolio per Government Code 53601. Notes must be rated "A" or better. Passbook Savings Account is a certificate of deposit issued in any amount for a non specified amount of time. Interest rate is much lower than CD's but the savings account allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, Page 3 — Appendix A State of California and City (within California) debt obligations, Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category, which are applicable to the local agency also, apply to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. The City may not invest in a mutual fund, which invests in derivative types of products. The purchase price of shares of mutual funds shall not include any sales commission. Investments in mutual funds shall not exceed fifteen percent of the local agency's investment portfolio. Active Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. Average length of maturity is twenty to fifty days. Money Market Funds are 100% liquid at any time. Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is exactly what the name implies. The City of Diamond Bar does NOT invest in Reverse Repurchase Agreements. Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured products, which limits, through imbedded options, the flow of principal and or interest to the note holder. This limitation could be on how fast payments are received, how much principal is returned or how high or low a coupon can move. Derivative is also a broad term referring to any security which derives its value from another underlying asset. The City of Diamond Bar does NOT invest in derivative products APPENDIX B CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone:( ) ( ) 4. Broker's Representative to the City (attach resume): Name: Title: Telephone:( ) 5. Manager/Partner-in-Charge (attach resume) Name: Title: Telephone:( ) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone:( ) ) 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Two 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ No. of Transactions Your local office $ No. of Transactions 10. Which instruments are offered regularly by your local office? _ Treasury Bills _ Treasury Notes/Bonds _ BA's (domestic) _ BA's (foreign) Commercial Paper _ Agencies (specify): CMO's _ Bank CD's S&LCD's _ Repos Reverse Repos Other (specify): 11. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone ( ) Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Three 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Four 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Five ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Date Title Countersignature* Date Title * Company president or person in charge of government securities operations. Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF), is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Bill Lockyer's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in- house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. Appendix C- Continued Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2648 participants and $23.6 billion in 2008. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 http://www/treasurer.ca.gove/pmia-laif CITY COUNCIL Agenda # 6 , 8 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: Resolution No. 2008 -XX, Establis ing a Compensation Plan incorporating Salary Ranges/Rates and Fringe Benefits for All Classifications of Employment Effective July 1, 2008 and Rescinding Resolution No. 2007-46 in its Entirety. RECOMMENDATION: Approve. BACKGROUND/DISCUSSION: In October 2007 the City consulted with Creative Management Solutions (CMS) to assist in addressing a number of personnel and recruiting concerns, including compaction, internal equity, and the City's competitiveness in the job marketplace. While addressing these issues, CMS also performed an extensive review of city job classifications that were evaluated upon actual duties performed by the incumbents and in comparison to similar positions in the marketplace. This review also assessed the appropriateness of each position's classification as exempt or non-exempt. Upon completion of this study, a new comprehensive salary range structure and Compensation Plan was created that addresses each of these issues and provides an appropriate foundation for the City's future. The total cost of implementing this new structure (taking effect on July 1, 2008) is $134,984 and has been included in the FY 2008-09 budget. The Compensation Plan reflects the newly established salary ranges and includes a Cost of Living Adjustment (COLA). In accordance with City's Personnel Rules and Regulations, the COLA is established as the annual Consumer Price Index (CPI) percentage difference between March 2007 and March 2008 as issued by the Department of Labor, Bureau of Labor Consumer Price Index for Urban Wage Earners and Clerical Workers in Los Angeles - Riverside -Orange Counties, California. The CPI for this period was determined to be 3.6%. The cost of implementing the COLA with the new salary range structure is $179,936. Compensation adjustments reflected in the Plan also include a $25 increase to the monthly benefit allotment for all benefited employees for an annual cost of $17,100. It is also recommended that the City Council life insurance benefit be increased from a $10,000 policy to a $50,000 policy at an annual cost of approximately $1,000. The total cost to implement these salary and benefit modifications for 50 full time benefited, 5 part time benefited, and 57 part time employees, as well as the life insurance enhancements for the City Council is $333,020 and will be effective July 1, 2008. PREPARED BY: �Wjkt/w�y Vicki Cross Human Resources Manager Attachment: Salary Resolution 2008-xx establishing salary ranges/rates and fringe benefits. Resolution No. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING A COMPENSATION PLAN CONSISTING OF SALARY RANGES FOR ALL CLASSES OF EMPLOYMENT AND BENEFITS FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2008; RESCINDING RESOLUTION NO. 2007-46 IN ITS ENTIRETY. WHEREAS, the City Council of the City of Diamond Bar has adopted and amended the annual budget for fiscal year 2008-2009; WHEREAS, the City Council of the City of Diamond Bar wishes to establish salary ranges (Attachment 1, Schedule A-E) for the compensation of its employees, including cost of living adjustments and compliance with minimum wage requirements; and WHEREAS, it is necessary to assign each position to a job classification number that reflects the various levels as either Part-Time/Hourly Non-Exempt/Non- Benefited (Schedule A), Part-Time/Hourly Non-Exempt/Benefited (Schedule B), Full -Time Non -Exempt (Schedule C), Full -Time Exempt (Schedule D), Management (Schedule E), Executive Management (Schedule F), (Schedule A -F attached); and WHEREAS, it is necessary to establish benefits provided as compensation to employees of the City (Schedule G); and WHEREAS, it is necessary from time to time to establish comprehensive job classifications and salary schedules to fix the rate of compensation to be paid to employees of the City; NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby repeal all previous salary resolutions and establishes salary ranges for non-exempt full-time, exempt full-time, exempt full-time management, executive -management, non -benefited part-time, and benefited part-time as outlined in Salary Schedules A -F and previous rules and regulations resolutions establishing benefits provided to employees. PASSED, ADOPTED AND APPROVED this day of June 2008. Jack Tanaka, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of June 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar City of Diamond Bar Compensation Plan FY 2008-2009 Resolution 2008 -XX Effective July 1, 2008 Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2008 - 2009 PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS GRADE JOB TITLE A B C D E F G H1 Community Svcs. Worker $8.29 $8.70 $9.14 $9.60 $10.08 $10.58 $11.11 H4 Community Svcs. Leader $9.60 $10.08 $10.58 $11.11 $11.66 $12.25 $12.86 H5 Administrative Intern 1 $10.08 $10.58 $11.11 $11.66 $12.25 $12.86 $13.50 H6 FacilityAttendent l $10.58 $11.11 $11.66 $12.25 $12.86 $13.50 $14.18 H8 Community Svcs. Leader 11 $11.66 $12.25 $12.86 $13.50 $14.18 $14.89 $15.63 $16.76 Maintenance Worker I $18.48 $19.41 $20.38 $21.40 40PTNE Human Resources Mgr. $36.07 $37.87 H12 Facility Attendentll $14.18 $14.89 $15.63 $16.41 $17.23 $18.10 $19.00 H13 Maintenance Worker 11 $14.89 $15.63 $16.41 $17.23 $18.10 $19.00 $19.95 H14 Community Svcs. Coord. $15.63 $16.41 $17.23 $18.10 $19.00 $19.95 $20.95 Schedule B PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS H8 Asst. Pre -School Teacher $11.66 $12.25 $12.86 $13.50 $14.18 $14.89 $15.63 HIO Pre -School Teacher $12.86 $13.50 $14.18 $14.89 $15.63 $16.41 $17.23 7NPTNE Sr. Office Specialist $15.97 $16.76 $17.60 $18.48 $19.41 $20.38 $21.40 40PTNE Human Resources Mgr. $36.07 $37.87 $39.76 $41.75 $43.84 $46.03 $48.33 Schedule C CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2008- 2009 FULL-TIME NON-EXEMPT BENEFITED POSITIONS Effective 07/01/08 GRADE CLASSIFICATION A B C D E F G 71VE Recreation Specialist $15.97 $16.76 $17.60 $18.48 $19.41 $20.38 $21,40 Senior Office Specialist $1,277.30 $1,341.16 $1,408.22 $1,478.63 $1,552.56 $1,630.19 $1,711.70 $2,767.47 $2,905.85 $3,051.14 $3,203.70 $3,363.88 $3,532.07 $3,708.68 $33,209.67 $34,870.15 $36,613.66 $38,444.35 $40,366.56 $42,384.89 $44,504.14 10NE Senior Street Maintenance Worker $17.19 $18.05 $18.96 $19.90 $20.90 $21.94 $23.04 $1,375.51 $1,444.28 $1,516.50 $1,592.32 $1,671.94 $1,755.53 $1,843.31 $2,980.27 $3,129.28 $3,285.74 $3,450.03 $3,622.53 $3,803.66 $3,993.84 $35,763.18 $37,551.34 $39,428.91 $41,400.35 $43,470.37 $45,643.89 $47,926.09 14NE Administrative Assistant $18.98 $19.93 $20.92 $21.97 $23.07 $24.22 $25.43 Permit Technician $1,518.30 $1,594.22 $1,673.93 $1,757.62 $1,845.51 $1,937.78 $2,034.67 $3,289.66 $3,454.14 $3,626.84 $3,808.19 $3,998.60 $4,198.53 $4,408.45 $39,475.86 $41,449.66 $43,522.14 $45,698.25 $47,983.16 $50,382.32 $52,901.43 17NE Accounting Technician $20.44 $21.46 $22.53 $23.66 $24.84 $26.08 $27.39 Community Services Coordinator $1,635.05 $1,716.80 $1,802.64 $1,892.77 $1,987.41 $2,086.78 $2,191.12 Planning Technician $3,542.60 $3,719.73 $3,905.72 $4,101.00 $4,306.05 $4,521.35 $4,747.42 Senior Administrative Assistant $42,511.19 $44,636.75 $46,868.58 $49,212.01 $51,672.61 $54,256.24 $56,969.06 18NE Neighborhood Improvement Ofcr. $20.95 $22.00 $23.10 $24.25 $25.46 $26.74 $28.07 Public Information Specialist $1,675.92 $1,759.72 $1,847.70 $1,940.09 $2,037.09 $2,138.95 $2,245.90 $3,631.16 $3,812.72 $4,003.36 $4,203.53 $4,413.70 $4,634.39 $4,866.11 $43,573.97 $45,752.66 $48,040.30 $50,442.31 $52,964.43 $55,612.65 $58,393.28 19NE Parks & Maintenance Inspector $21.47 $22.55 $23.67 $24.86 $26.10 $27.41 $28.78 $1,717.82 $1,803.71 $1,893.90 $1,988.59 $2;088.02 $2,192.42 $2,302.04 $3,721.94 $3,908.04 $4,103.44 $4,308.61 $4,524.04 $4,750.25 $4,987.76 $44,663.32 $46,896.48 $49,241.31 $51,703.37 $54,288.54 $57,002.97 $59,853.11 21NE Administrative Records Coord. $22.56 $23.69 $24.87 $26.12 $27.42 $28.79 $30.23 Executive Assistant $1,804.78 $1,895.02 $1,989.77 $2,089.26 $2,193.73 $2,303.41 $2,418.54 $3,910.37 $4,105.88 $4,311.18 $4,526.74 $4,753.07 $4,990.73 $5,240.16 $46,924.40 $49,270.62 $51,734.15 $54,320.85 $57,036.90 $59,888.74 $62,881.97 23NE Assistant Engineer $23.70 $24.89 $26.13 $27.44 $28.81 $30.25 $31.76 Assistant Planner $1,896.15 $1,990.96 $2,090.51 $2,195.03 $2,30478 $2,420.02 $2,541.02 $4,108.33 $4,313.75 $4,529.43 $4,755.90 $4,993.70 $5,243.38 $5,505.55 $49,299.94 $51,764.94 $54,353.19 $57,070.85 $59,924.39 $62,920.61 $66,066.64 29NE Help Desk Support Technician $27.49 $28.86 $30.30 $31.82 $33.41 $35.08 $36.84 $2,198.95 $2,308.90 $2,424.35 $2,545.56 $2,672.84 $2,806.49 $2,946.81 $4,764.40 $5,002.62 $5,252.75 $5,515.39 $5,791.16 $6,080.72 $6,384.75 $57,172.82 $60,031.46 $63,033.03 $66,184.69 $69,493.92 $72,968.62 $76,617.05 30NE Public Information Coordinator $28.17 $29.58 $31.06 $32.62 $34.25 $35.96 $37.76 $2,253.93 $2,366.62 $2,484.96 $2,609.20 $2,739.66 $2,876.65 $3,020.48 $4,883.51 $5,127.69 $5,384.07 $5,653.28 $5,935.94 $6,232.74 $6,544.37 $58,602.14 $61,532.25 $64,608.86 $67,83930 $71,231.27 $74,792.83 $78,532.47 Schedule D CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2008- 2009 FULL TIME EXEMPT BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G 24E Management Analyst $24.29 $25.51 $26.78 $28.12 $29.53 $31.01 $32.56 $1,943.56 $2,040.69 $2,142.73 $2,249.87 $2,362.36 $2,480.48 $2,604.50 $4,211.04 $4,421.50 $4,642.58 $4,874.71 $5,118.44 $5,374.37 $5,643.08 $50,532.44 $53,058.04 $55,710.95 $58,496.49 $61,421.32 $64,492.38 $67,717.00 28E Parks & Maintenance Supervisor $26.82 $28.16 $29.57 $31.04 $32.60 $34.23 $35.94 Recreation Supervisor $2,145.32 $2,252.59 $2,365.22 $2,483.48 $2,607.65 $2,738.03 $2,874.94 $4,648.20 $4,880.61 $5,124.64 $5,380.87 $5,649.91 $5,932.41 $6,229.03 $55,77836 $58,567.28 $61,495.64 $64,570.42 $67,798.95 $71,188.89 $74,748.34 30E Associate Planner $2817 $29.58 $31.06 $32.62 $34.25 $35.96 $37.76 Senior Accountant $2,253.93 $2,366.62 $2,484.96 $2,609.20 $2,739.66 $2,876.65 $3,020.48 Senior Management Analyst $4,883.51 $5,127.69 $5,384.07 $5,653.28 $5,935,94 $6,232.74 $6,544.37 $58,602.14 $61,532.25 $64,608.86 $67,839,30 $71,231.27 $74,792.83 $78,532.47 34E Associate Engineer $31.10 $32.65 $34.29 $36.00 $37,80 $39.69 $41.68 $2,487.92 $2,612.31 $2,742.93 $2,880.07 $3,02408 $3,175.28 $3,334.04 $5,390.48 $5,660.01 $5,943.01 $6,240.16 $6,552.17 $6,879.77 $7,223.76 $64,68580 $67,920.09 $71,316.09 $74,881.90 $78,625.99 $82,557.29 $86,685.16 36E Parks & Maintenance Supt. $32.67 $3431 $36.02 $37.82 $39.71 $41.70 $43.79 Recreation Services Supt. $2,613.87 $2,74456 $2,881.79 $3,025.88 $3,17717 $3,336.03 $3,502.83 Street Maintenance Supt. $5,663.38 $5,946.55 $6,243.87 $6,556.07 $6,883.87 $7,228.06 $7,589.47 $67,960.52 $71,35854 $74,926.47 $78,672.79 $82,605.43 $86736.75 $91,07359 37E Network/Systems Administrator $33.49 $35.16 $36.92 $38.77 $40.71 $42.74 $4488 $2,679.21 $2,813.17 $2,953.83 $3,101.52 $3,256.60 $3,419.43 $3,59040 $5,804.96 $6,095.21 $6,399.97 $6,719.97 $7,055.97 $7,408.76 $7,779.20 $69,659.53 $73,142.51 $76,799.63 $80,639.61 $84,671.59 $88,90517 $93,350.43 41E Assistant to the City Manager $36.97 $38.82 $40.76 $42.79 $44.93 $47.18 $49.54 $2,957.35 $3,105.22 $3,260.48 $3,42350 $3,594.68 $3,774.41 $3,963.13 $6,407.59 $6,727.97 $7,064.37 $7,417.59 $7,788.47 $8,177,89 $8,586.78 $76,891.09 $80,735.64 $84,772.42 $89,011.04 $93,461.60 $98,134.68 $103,041.41 44E Senior Civil Engineer $39.81 $41.80 $43.89 $4608 $48.39 $50.81 $53.35 $3,184.74 $3,343.98 $3,511.18 $3,686.74 $3,871.07 $4,064.63 $4,267.86 $6,900.27 $7,245.29 $7,607.55 $7,987.93 $8,387.33 $8,806.69 $9,247.03 $82,803.29 $86,943.45 $91,290.63 $95,855.16 $100,647.92 $105,680.31 $110,954.33 Schedule E CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2008- 2009 FULL TIME EXEMPT MANAGEMENT POSITIONS GRADE CLASSIFICATION A B C D E F G 40E Human Resources Mgr. $36.07 $37.87 $39.76 $41.75 $43.84 $46.03 $48.33 Planning Mgr. $2,885.22 $3,029.48 $3,180.95 $3,340.00 $3,507.00 $3,682.35 $3,866.47 Publiclnfor. Mgr. $6,251.31 $6,563.87 $6,892.07 $7,236.67 $7,598.50 $7,978.43 $8,377.35 Rec. Srvcs. Mgr. $75,015.69 $78,766.48 $82,7D4.80 $86,840.04 $91,182.04 $95,741.15 $100,528.20 41E City Clerk $36.97 $38.82 $40.76 $42.79 $44.93 $47.18 $49.54 $2,957.35 $3,105.22 $3,260.48 $3,423.50 $3,594.68 $3,774.41 $3,963.13 $6,407.59 $6,727.97 $7,064.37 $7,417.59 $7,788.47 $8,177.89 $8,586.78 $76,891.09 $80,735.64 $84,772.42 $89,011.04 $93,461.60 $98,134.68 $103,041.41 Schedule F CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2008- 2009 FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS GRADE CLASSIFICATION A B C D E F G 55E Comm. Dev. Director $52.23 S54.84 $5759 $60.47 $63.49 $66.66 $70.00 Finance Director $4,178.66 $4,387.59 $4,606.97 $4,837.32 $5,079.18 $5,333.14 $5,599.80 Info. Systems Director $9,053.76 $9,506.45 $9,981.77 $10,480.86 $11,004.90 $11,555.14 $12,132.90 $108,645.09 $114,077.35 $119,781.21 $125,770.27 $132,058.79 $138,661.73 $145,594.81 56E Comm. Srvcs. Director $53.54 $5622 $59.03 $61.98 $65.08 $68.33 $71.75 City Engineer/PW Director $4,283.12 $4,497.28 $4,722.14 S4,958.25 $5,206.16 $5,466.47 $5,739.80 $9,280.10 $9,744.11 $10,231.31 $10,742.88 $11,280.02 $11,844.02 $12,436.22 $111,361.22 $116,929.28 $122,775.74 $128,914.53 $135,360.26 $142,128.27 $149,234.68 60E Assistant City Manager $59.10 $62.05 $65.15 $68.41 $71.83 $75.42 $79.20 $4,727.77 $4,964.16 $5,212.36 $5,472.98 $5,746.63 $6,033.96 $6,335.66 $10,243.50 $10,755.67 $11,293.45 $11,858.13 $12,451.03 $13,073.58 $13,727.26 $122,921.95 $129,068.05 $135,521.45 $142,297.52 $149,412.40 $156,883.02 $164,727.17 Schedule G Effective 07/01/08 CITY OF DIAMOND BAR COMPENSATION PLAN FY 2008-2009 BENEFITS Benefits Eligibility Details Benefit Allotment City Designated Officials, A monthly allotment of $920 (pro -rated for Regular Full -Time regular part-time employees) which can be and Regular Part- applied to selected benefit options. Time employees upon hire. a) Members of the City Council, Executive Management and employees defined as full-time exempt receive $950 per month. b) Premiums for selected benefits options are paid from the monthly benefit allotment. The total of all premiums for selected benefits that exceed the monthly health benefit allotment are paid at the employees' expense as a bi- weekly pre -taxed payroll deduction. c) Employees who are not encumbering their entire benefit allotment have those funds applied to a Section 457 deferred compensation plan offered through the International City Management Association ICMA . Health Benefit Designated officials, Health coverage offered through the Allotment regular full-time and California Public Employees' Retirement regular part-time System (CaIPERS). Employees may select employees upon hire from two HMO plans and two PPO options. or during the annual Premiums vary depending on the health open enrollment plan selected. If health coverage is period. selected, the premium is deducted from the monthly benefit allotment. Dental City/ Designated Officials, Two dental plans are available (Delta Care Benefit Regular Full -Time Prepaid or Delta Dental DPO) to designated Allotment and Regular Part- officials and full time and regular part time Time employees employees and their eligible dependents. upon hire or during `The City pays for employee coverage. If the annual open dependent coverage is selected, the enrollment period. premium is deducted from the monthly benefit allotment. Delta Care Delta Care is a pre -paid dental plan, which offers affordable HMO coverage. This option provides orthodontics coverage. Delta Dental Delta Dental is Delta's Preferred Option (DPO) plan, which allows visits to any dentist of choice. The program provides the maximum benefit when using a DPO dentist. DPO dentists are Delta dentists who have agreed to charge DPO patients reduced fees. Schedule G- continued Effective 07/01/08 Vision City"/ Designated Officials, "The City pays for employee coverage. If Benefit Regular Full -Time dependent coverage is selected, the Allotment and Regular Part- premium is deducted from the monthly Time employees benefit allotment. Vision Services Plan upon hire or during (VSP) network provides exams, prescription the annual open glasses, contact lenses, and a second pair enrollment period. of glasses each year. Co -pays apply. Life/ ADD City Designated Officials, Life and Accidental Death and Insurance Regular Full -Time Dismemberment (ADD) Insurance and Regular Part- is provided to all Designated Officials Time employees ($50,000 benefit), Executive Management upon hire. ($200,000), Exempt Management ($150,000) and Full -Time and Regular Part - Time employees $75,000 benefit). Supplemental Employee, Designated Officials, If supplemental life insurance is selected, Life Insurance through the Regular Full -Time the premium is deducted from the monthly benefit and Regular Part- benefit allotment. Supplemental insurance allotment Time employees is purchased in increments of $10,000 up to upon hire. This is an $300,000. A spouse is eligible up to half optional benefit. the amount selected by the employee in increments of $10,000. The cost for each $10,000 of coverage is based on age. State Disability Employee, Designated Officials, This benefit provides affordable, worker - Insurance (SDI) through Regular Full -Time, funded benefits to eligible workers suffering mandatory Regular, seasonal, a full or partial loss of wages due to payroll and intermittent part- disabilities which are not work related for up deduction time employees upon to 12 months. Disability also includes hire. elective surgery and disabilities related to pregnancy or childbirth. Short-term & City Designated Officials, This benefit provides income replacement in Long-term Regular Full -Time, the event of a covered disability at 60% of Disability and Regular Part- salary up to a maximum of $1500 per week. (STD/LTD) Time employees _ upon hire. Retirement City pays Designated Officials, A comprehensive retirement through the both the Regular Full -Time, Public Employees' Retirement System employer's and Regular Part- (PERS). Full time or regular part time and the Time employees employees of the City are automatically employee's upon hire. enrolled as a member of PERS and do NOT contribution participate in Social Security. To become vested in PERS an employee must be a member for a minimum of five years. The current retirement formula is 2%@55 and benefits are based on the following: years of service (service credit); age at retirement; and highest salary for three consecutive vears. Retirement- City/Emp. Seasonal and An employee's contribution rate is 6.2% on Social Security Through Intermittent Part -Time wages up to the maximum provided by law. mandatory employees upon hire. The employer's tax rate is the same. payroll Election workers and emergency workers deduction. are exempt from coverage, Schedule G- continued Effective 07101/08 1959 Survivor City/ Designated Officials, This benefit, provided through CalPERS Benefit Employee, Regular Full -Time Retirement, is paid along with other death through and Regular Part- benefits, whether or not the employee was Benefit Time employees eligible to retire at the time of their death. Allotment upon hire. The monthly benefit amount formula depends on the number of eligible survivors. Employee City Designated Officials, Face-to-face assessment, treatment, and Assistance Regular Full -Time follow-up to help resolve a broad range of Program (EAP) and Regular Part- personal, work, and family problems. Time employees Employees and eligible family members can upon hire. receive up to 5 -sessions per incident with professional counselors for early intervention and treatment. Section 125 Employee Designated Officials, At the beginning of the plan year, each Cafeteria Plans/ Regular Full -Time, participating employee selects an amount Reimbursement and Regular Part- up to the maximum set by the City for each Accounts Time employees plan. The amount selected is calculated upon hire. This is an into a bi-weekly, pre -taxed payroll optional benefit. deduction. a) Insurance Plan Premium Conversion - Should the monthly cost of health care insurance premiums exceed the benefit allotment and result in payroll deductions, the amount of the qualifying deduction may be designated to be paid with pre-tax dollars. b) Healthcare Flexible Spending Account - Also known as a Healthcare Reimbursement Account, the employee may designate pre-tax dollars, up to a maximum of $2,500 per calendar year for out of pocket healthcare expenses not covered by their medical, dental, or vision insurance plans. c) Dependent Care Flexible Spending Account- Also known as a Day Care or Childcare Reimbursement Account, the designated pre-tax dollars, up to a maximum of $5,000 per household- per calendar year, must be related to expenses which are for dependent care that enables the employee to remain gainfully employed. COBRA Employee Designated Officials, The Consolidated Omnibus Budget Regular Full -Time, Reconciliation Act of 1985 (COBRA) and Regular Part- provides for the continuation of health care Time employees, coverage to certain employees who enrolled in qualifying terminated employment and beneficiaries of health, dental, vision, employees who die, become disabled or are and EAP plans. divorced. Employees become eligible for continued coverage upon termination of service, whether voluntary or not (other than termination for gross misconduct), retirement or reduction in hours worked. Schedule G- continued Effective 07/01108 For these employees and their dependents, continued coverage is available for the time period set forth by law, at their expense. Medicare City/ Designated Officials, Pursuant to Revenue Billing 86-68 of the Employee, Regular Full -Time Internal Revenue Code, all employees hired through and all Part -Time after March 31, 1987 has 1.45 percent of mandatory employees upon hire. their base salary deducted from their payroll paycheck to be paid to Medicare. The City deduction matches the 1.45 percent as mandated by law. Deferred Employee Designated Officials, A Section 457 deferred compensation plan Compensation Regular Full -Time is made available through the International and Regular Part- City Management Association (ICMA) Time employees Retirement Corporation. Employees not upon hire. encumbering their entire health benefit allotment will have those excess funds deferred into this plan. Employees may also elect to have additional contributions at their expense as a pre -taxed payroll deduction. Total deferral contributions are not to exceed limits under Section 457 of the Internal Revenue Code. Automobile City Executive Mgt. A monthly car allowance of $120 for Exempt Allowance (Ranges 2900- 3900) Mgt., $250 for Exec. Mgt., and $300 for City upon hire. Council Members in lieu of mileage reimbursement. Tuition City Regular Full -Time, Full-time and regular part-time (on a pro - Reimbursement and Regular Part- rated basis) employees are eligible to Time employees receive reimbursement in the amount of upon hire. $1500 per fiscal year, for college -level or university -level educational courses. Personal Employee Regular Full -Time, Interest-free loans between $250 and Computer Loan and Regular Part- $2,500 for the purpose of financing a Program Time employees personal computer, a printer, and/or City - upon hire. compatible software are available to eligible employees so they can learn and gain experience by working with a personal computer away from the office and outside of regular business hours. An employee may purchase a more expensive system, but he/she must pay the balance over $2,500. The loan covers 90% of the total price of the equipment/software being purchased. The employee pays the remaining 10% of the purchase price at the time of purchase. Loans are made on a first-come, first-served basis based on available funds. Once the money for the employee loans has been obligated, the fund will be replenished through payroll deductions from outstanding loans. New loans will then be made as funds become available. Loans will be for a maximum term of 24 months and will be repaid through payroll deductions on a biweekly basis. CITY COUNCIL Agenda # A (a) Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manaer TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 17, 2008 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached Engineer's Report, the $267,810 of assessment generated by this District is proposed to pay for the operation, maintenance cost, and Capital Improvements budgeted in special fund No. 138. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,854 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2007-2008 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2008-2009 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By: Patrick Gallegos, Management Analyst REVIEW ber6d 6. Liu Director of Public Works Attachments: Resolution No. 2008 -XX Engineer's Report, dated June 3, 2008 2 RESOLUTION NO. 2008 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 17, 2008 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2008-09 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2008-09. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 2007-08. 6. This Council hereby fixes 7:00 p.m. on June 17, 2008 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2008-09 and hereby gives notice of said hearing. E 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 3r6 day of June, 2008. Jack Tanaka Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 3rd day of June, 2008, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 —•. �aiN � E pie �� i i SAKI -t II 1 ^, ADDITIONAL AREAS DBE MAININ TAINED uv irt.�Raw�n. �e wig �Iw. '. LEGEND ASSESSMENT DISTRICT BOUNDARY •••"". MEDIANS PARKWAYS a TURF AREAS AREAS TO BE MAINTAINED MEDIANS; A. DIAMOND BAR BLVD. B, GRAND AVE. C. GOLDEN SPRINGS AD. (37 FWY OVERCROSSING 70 WEST CRY UNITS �y PARKWAYS: fO 0. GRAND AVE. SUMMIT RIDGE TO DIAMOND BAR BLVD., NORTH SIDE E. TEMPLE - DIAMOND BAR BLVD. TO GOLDEN SPRINGS RD, SOUTH SIDE TOTAL AREA: TURF SA ACRES GROUND COVER 0.63 ACRES Exhibit `B -1'B ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 38 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR I �a tissoc Ru� ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 2008-09 CITY OF DIAMOND BAR Preliminary: June 3, 2008 Prepared by: GFB-FRMDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations i METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A -I" - Assessment Diagram Exhibit "B-1" - Improvement Map Page 1 2 3 4 6 7 S INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2008-09 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: ,,The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XMA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 38 Engineers Report — FY 2006-2009 BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond Bar and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-1" ). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 38 2 Engineer's Report — FY 2008-2009 EMZPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment Dlstr)ct No. 38 Engineer's Report — FY 2008-2009 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 2008-09 Fiscal Year is as follows: 2008-09 Recommended Budget Revenue: Transfer In — General Fund (39001) To Cover Deficit — to be repaid to Gen Fd Appropriation Fund Balance (from FY 2007-08) Property Tax — Special Assessments Interest Revenue TOTAL Appropriations: Personnel Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Water Edison Maintenance -Grounds & Bldg Professional Services Contract Services (Excel Landscape Maint. —4% CPI) Extra gopher control contract at S. Brea Canyon Road/ Along 57 Freeway Maintenance of New Area: Prospectors at Sunset Crossing Capital Outlay Capital Improvements Reserve for Future Capital Improvements TOTAL 4 $ 21,150 $ 14,477 267,810 200 $ 303,637 L 0 0 0 0 0 0 0 1,500 158,000 7,000 14,000 4,000 113,137 1,000 5,000 0 (0) $ 303,637 Plaits and Spec'if'ications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 38 Engineer's Report— FY 2008-2009 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $267,810 Estimated Number of Parcels: 17,854 Estimated Assessment Per Parcel: $ 15.00 2007-08 Assessment Per Parcel: $ 15.00 2008-09 Assessment Per Parcel: $ 15.00 Difference: $ 0.00 ASSESSMENT ROLL The individual 2008-09 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 2 , 2008 FGFB-FRIEDRICH & ASSOC., INC. No. C27861z""Q/1 Exp. 3-31-10 s�q cI VIL *HA. Assessment District No. 38 Engineer's Report— FY 2008-2009 If: 0 SAN ADDITIONAL AREAS TD OE MAINTAWED �xtuuu. SHEET 1 OF I SHEET iE rAEA" LEGEND ASSESSMENT DISTRICT BOUNDARY .......• MEDIANS PARKWAYS �. TURF AREAS AREAS TO BE MAINTAINED MEDIANS: A. DIAMOND BAR BLVD, S. GRAND AVE. C. GOLDEN SPRINGS RD. 157 FWY OVERCROSSING TO WEST CITY UMITS 0. GRAND AVE. - 5UMM RIDGE TO DIAMOND BAR BLVD, NORTH SIDE E. TEMPLE - DIAMOND BAR BLVD. TO GOLDEN M°RWGS RD- SOUTH SIDE TOTAL AREA; TURF 5.4 ACRES GROUND COVER 0.821 ACRES Exhibit "B -I" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 38 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR U Agenda # 6. 9 (b) Meeting Date June 3, 2008 CITY COUNCIL,. . !"� AGENDA REPORT TO: Honorable Mayor and Members of he City Council VIA: James DeStefano, City Mana e TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 17, 2008 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached Engineer's Report, the $164,190 of assessment generated by this District is proposed to pay for the operation, maintenance costs, and Capital Improvements budgeted in special fund No. 139. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,263 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 2007-2008 was $130.00 per parcel. The amount to be assessed for Fiscal Year 2008-2009 is to remain at $130.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Patrick Gallegos, Management Analyst REVIEWED DAvfid G. Liu Director of Public Works Attachments: Resolution No. 2008 -XX Engineer's Report, dated June 3, 2008 2 RESOLUTION NO. 2008 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 17, 2008 REGULAR MEETING A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2„ The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2008-09 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2008-09. Said proposed assessment per lot is the amount of $130.00, the same amount which was levied in fiscal year 2007-08. 6. This Council hereby fixes 7:00 p.m. on June 17, 2008 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2008-09 and hereby gives notice of said hearing. 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 3rd day of June, 2008. Jack Tanaka Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 3rd day of June, 2008, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 SHEET IOFISHEET Exhibit "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR SHEET70F1SHEET Exhibit "B-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 2008-09 CITY OF DIAMOND BAR Preliminary: rune 3, 2008 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL Exhibit "A-2" - Assessment Diagram Exhibit "B-2" - Improvement Map Phi 1 2 3 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2008-09 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District") This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California], " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment DIstdot No. 39 Engineers Report — FY 2008-2009 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on isle in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 39 2 Engineer's Report — FY 2008-2009 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopesand open spaces within the District. Exhibit "B-2," attached hereto, shows the location FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 2008-09 Fiscal Year is as follows: 2008-09 Recommended Budget Revenue: Transfer In — General Fund (39001) To Cover Deficit — to be repaid to Gen Fd Appropriation Fund Balance (from FY 2007-08) Property Tax — Special Assessments Interest Revenue TOTAL Appropriations: Personnel Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Water & Edison Maintenance -Grounds & Bldg Professional Services Contract Services (Excel Landscape Maint. — 4% CPI) Weed/Pest Abatement (L.A. County Ag) Capital Outlay Miscellaneous Equipment Reserve for Future Capital Improvements TOTAL 4 $ 59,397 $ 10,974 164,190 1,500 $ 236,061 0 0 0 0 0 0 0 1,500 66,500 10,000 4,475 139,331 1,000 0 (0) $ 236,061 Plans and Specifications Plans and specifications showing the general nature, location and extent of any proposed improvements are on file in the office of the City Clerk and available for public inspection. METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 39 6 Engineer's Report — FY 2008-2009 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable paicel within the District is shown in the table below. Estimated Assessment Requirements: $164,190 Estimated Number of Parcels: 1,263 Estimated Assessment Per Parcel: $ 130.00 2007-08 Assessment Per Parcel: $ 130.00 2008-09 Assessment Per Parcel: $ 130.00 Difference: Assessment District No. 39 7 Engineer's Report — FY 2008-2009 $ 0.00 ASSESSMENT ROLL The individual 2008-09 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Cleric of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: A V 2 , 2008 GFB-FRIEDRICH & ASSOC., INC. No. C27861 �c Exp. 3-31-10 �{ CIVIL �P A. F 9 CF CALF Assessment Distrlot No. 39 8 Engineers Report FY 2008-2009 EX MITS Exhibit "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR SHEET I OF 1 SHEET HDM.EP rDH FA[H ,DT DP r.�LL wH,PN ,NE PnSSFssOPi .APCs PLweEP As nfirnHm fr THL IAENEIONe EM fACM LOY OPrAPOft Or LANG wRHw f eNOYM ON i1H Assess0e'f iAP[n MAEe On fRE w 011HF ODY t1EPE Of THE CITY Of MONO EO6 AHOElf6. 6TA7f M OALIIOPHIA, iHls _ - 20 CTI LIEPE Of TIIE crtr ai mAMan A. CTHE OOOHTY --k [auxTY aF �O5 —OMIA. TNIS DAY OF CITY CLFP6 Of THF CITY OF OIIMONO EM , �GFB-FRIEDRICH &ASSOC,.INC �� Exhibit "B-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR LEGEND A5SE55WNT DISTRICT 8D 4RY „ BRUSH v.�l .clrts 59 PAWS Al -- 1:12 l n —i;B SLDPES -7 —1 TURF —nuE'l IYL � lv� CFBFRIEDRSOCICH & AS., INC. Im Agenda # 6. 9 (c) Meeting Date: .lune 3. 2008 CITY COUNCIL '��� . / AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mange TITLE: RESOLUTION OF THE CITY OUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 17, 2008 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached Engineer's Report, the $122,157 of assessment generated by this District is proposed to pay for the operation, maintenance costs, and Capital Improvements budgeted in special fund No. 141. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2007-2008 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2008-2009 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Patrick Gallegos, Management Analyst REVIEWED Da G. L u Director of Public Works Attachments: Resolution No. 2008 -XX Engineer's Report, dated June 3, 2008 011 RESOLUTION NO. 2008 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 17, 2008 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2007-08 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit "B-3," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2008-09. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2007-08. 6. This Council hereby fixes 7:00 p.m. on June 17, 2008 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2008-09 and hereby gives notice of said hearing. 6 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 3rd day of June, 2008. Jack Tanaka Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 3rd day of June, 2008, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 Exhibit "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR I. IN TME OFFlCE OF THE -1 RENS OF TN! CITY Oi DIAMOND COI— OF LOS ANOEEIS. STATE OF CAINORMA, THIS OAY 20_ CITY CI,ERE DF TN! OITT OF MAMD1q.An FNEO IN TME OFFICE OF TNI f.WNTY —M CODNTY OF l05 ANOELES. ST— OF CMIF0IWIA, iWS DAV OF 20. CT' CLENr. OF TN! inf INEa ANO DINlNSION9 FOSE EEACH LOT an rArtn OF ux0 wrtN. TNe wnLE Dr TNe un ANDlua cowrtrLOrAEssison.M soNF.E. �xem a oullu T.in SHEET I OF I SHEET Exhibit "B-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 41 Fiscal Year 2008-09 CITY OF DIAMOND BAR Preliminary: June 3, 2008 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 TABLE OF CONTENTS Page INTRODUCTION 1 BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS 4 Revenue Appropriations METHOD OF APPORTIONMENT 6 ASSESSMENT 7 ASSESSMENT ROLL 8 EXHIBITS Exhibit "A-3" - Assessment Diagram Exhibit "B-3" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972„ Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2008-09 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XMA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 41 Engineer's Report — FY 2008-2009 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-3"), All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No, 41 2 Engineer's Report — FY 2008-2009 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit T-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by -the proceeds from this assessment district. Assessment District No. 41 Engineer's Report — FY 2008-2009 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2008-09 Fiscal Year is as follows: Revenue Appropriation Fund Balance (from FY 2007-08) Property Tax and Assessments Interest Revenue TOTAL Appropriations: Personal Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Maintenance -Grounds & Bldg Professional Services Contract Services Contract Services (Excel Landscape Maint.) Weed/Pest Abatement (L.A. County Ag) Capital Outlays Miscellaneous Equipment Capital Improvements ** Reserve for Future Capital Improvements TOTAL ** No Capital Improvements this Fiscal Year. Assessment District No. 41 4 Engineer's Report— FY 2008-2009 2008-09 Recommended Budget $ 56,757 122,157 2,500 $ 181,414 0 0 0 0 0 0 0 1,500 77,000 10,000 4,475 49,727 17,677 0 0 21,035 $ 181,414 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on isle in the office of the City Clerk and available for public inspection. Assessment District No. 41 5 Engineer's Report — FY 2008-2009 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 41 Engineer's Report — FY 2008-2009 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $122,157 Estimated Number of Parcels: 554 Estimated Assessment Per Parcel: $ 220.50 2007-08 Assessment Per Parcel; $ 220.50 2008-09 Assessment Per Parcel: $ 220.50 Difference: $ 0.00 Assessment District No. 41 7 Engineer's Report — FY 2008-2009 ASSESSMENT ROLL The individual 2008-09 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: , 2008 GFB-FRIEDRICH & ASSOC., INC. �o sM No. C27661 is Exp. 3-31-10 h / , s� CI 4 L A. DRI 9� r CA01 Assessment District No. 41 S Engineers Report — FY 2008-2009 � 1: Exhibit "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR dSTNOT h THE A�60R'S PARCEIHNIflFA A9AASSISNEO SY THE THE LINES D.EMMINSIONIS FOR EACH LOE DR FARCE. OF IAND WsfHIH h^ C[�S T[(M'S IANQ. MAIB ONfNl IH THE oTFR:[ w TK [oa AnittH co Aaaefsan. / nDaaAm RYd�DD'RNwowl ioo JMH ,. J - L BLED IN THE —CE OF THE CRY CLERK OF THE 61 01 DIAMOND BAB, C WNTY OF IDS ANOEI.ES, STATE OF CALIFORNIA, THIS.— OF, zD CT' CLERK M TNF FRED IN THE OFFICE OF THE COUNTY ALMOOR. COUNTY OF LOS ANDELES. STATE OF CALIFORNIA, THIS DAY OF EO_ COY CLERK OF THE CITY OF dAMONO RAA cr-s-r-iuxgRlce & ASSOC., INC. SHEET 1011 SHEET I Exhibit "B-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2008-09 for the CITY OF DIAMOND BAR T OISTRW OOOROART oo.cue .a xnc+f GFB-FRiF.DAtCH & ASSOC. ]NC. Agenda # 6. 10 (a) Meeting Date: 06/3/08 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City MangL._, TITLE: AMENDMENT #7 TO CONTRACT11TH EXCEL LANDSCAPE FOR LANDSCAPE MAINTENANCE SERVICES AT LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS #38, #39, AND #41 FOR THE 2008/09 FISCAL YEAR IN THE AMOUNT OF $302,195; INCLUDES CPI INCREASE OF 3.1% AND A CONTINGENCY AMOUNT OF $34,000 FOR AS -NEEDED WORK, FOR A TOTAL AUTHORIZATION OF $336,195 FOR THE 2008/09 FISCAL YEAR. Recommendation: Approve. Financial Impact: Funds for this contract are included in the proposed 2008/09 FY budget. Background: On July 1, 2002, the City Council awarded a contract to Excel Landscape for landscape maintenance services at nine (9) specific locations in Diamond Bar for an amount not to exceed $24,000 for the 2002/03 fiscal year. During the next five years, the contract term was extended and maintenance service locations were added. The most recent contract extension was for the term of July 1, 2007 through June 30, 2008 and the contract amount was increased to $326,108.28. Parties desire to extend the contract for another year and to add a 3.1% C.P.I. increase. Section 14 of the agreement with Excel Landscape authorizes the City Council to extend the term of the agreement and to provide an increase up to the annual C.P.I. amount. The annual C.P.I. amount was 3.1 % for the period ending March 31, 2008. Discussion: Staff is seeking to extend the contract with Excel Landscape for the period of July 1, 2008 through June 30, 2009 for a contract amount of $302,195, which includes a 3.1 % C.P.I. increase. Staff is also seeking approval for a $34,000 contingency for a total authorization amount not to exceed $336,195. The areas that are included in this contract for the period of July 1, 2008 through June 30, 2009 to be maintained by Excel Landscape are: Lighting and Landscape Maintenance District #38 Lighting and Landscape Maintenance District #39 Lighting and Landscape Maintenance District #41 Contract amendment is contingent upon approval of FY 08/09 Budget by the City Council. Attachments: Amendment #7 dated June 3, 2008. PREPARF.EkAND REVIEWED BY: Community Services Director AMENDMENT #7 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 3rd day of June, 2008 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY') and EXCEL LANDSCAPE, ("CONTRACTOR") Recitals: CONTRACTOR entered into a 12 month AGREEMENT with CITY effective July 1, 2002 ("the AGREEMENT") for Landscape Maintenance at locations listed in Exhibit A. b. The CITY has regularly extended the contract term with CONTRACTOR, most recently for the period of July 1, 2007 through June 30, 2008 in the lump sum amount of $293,108.28. C. Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2008 through June 30, 2009, and include a 3.1% C.P.I. increase. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Term of the AGREEMENT provided in Section 3 is amended to extend the term from July 1, 2008 through June 30, 2009. Section 2 — Contract price of AGREEMENT provided in Section 11 is amended by increasing the price for current services by a CPI adjustment of 3.1 % to a not to exceed amount of $302,195 for the 08/09 FY. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #7 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California EXCEL LANDSCAPE Contractor Signed Signed Jack Tanaka Title: Mayor Title APPROVED TO FORM: City Attorney City Clerk Exhibit A Excel Landscape Landscape Maintenance Locations per District maps provided in the City-wide Landscape Maintenance Specifications, as amended on 6/20/06 2007/08 Contract Amounts 2007/08 Contract Amount: $293,108.00 3.1% CPI Increase: $9,087.00 Total (for 08/09 FY): $302,195.00 Break-out Per District for 2008/09 FY: 2008/09 Contract Amounts 1. Lighting and Landscape Maintenance District #38: Excel $113,137.00 2. Lighting and Landscape Maintenance District #39: Excel $139,331.63 3. Lighting and Landscape Maintenance District #41: Excel $49,726.37 2008/09 Contract Amount for items 1 thru 3 above: $302,195.00 CITY COUNCIL Agenda # 6.1 0 (h) Meeting Date: 6/3/08 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man ge TITLE: APPROVAL OF AMENDMENT #4 O EXTEND THE VENDOR SERVICES CONTRACT WITH D.H. MAINTENANCE SERVICES FOR THE TERM OF JULY 1, 2008 THROUGH JUNE 30, 2009 TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE SERVICES AT THE DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND PANTERA PARK ACTIVITY ROOM IN THE AMOUNT OF $155,832, AND AS -NEEDED WORK IN THE AMOUNT OF $75,000 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $230,832 FOR THE 2008/09 FISCAL YEAR. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funding for this contract is included in the proposed 2008/09 FY budget. BACKGROUND: D.H. Maintenance Services has provided janitorial services at the Diamond Bar Center since it opened in March, 2004. They have been providing service at Heritage and Pantera park buildings since August, 2004. Staff believes they are doing an excellent job providing these services. Section 21 of the contract states that the contract can be extended on an annual basis, if an extension is deemed to be in the best interest of the City. D.H. Maintenance is not seeking a C.P.I. increase this year. Staff recommends that the City Council approve the extension of the contract. DISCUSSION: Planned contract services for D.H. Maintenance Services: 1. Regular monthly Service for Diamond Bar Center — 12 mos. @ $2,407.83 per mo. _ $28,894 (Includes High Cleaning) 2. Building Maintenance staffing at Diamond Bar Center seven days per week = $118,116 ($9,843 per mo. for 4 staff @ 40 hrs/wk) 3. Regular monthly Service for Heritage Park Com Center — 12 mos. @ $481.67 per mo. _ $5,780 (Service seven days per week) 4. Regular monthly Service for Pantera Act Room — 12 mos. @ $253.50 per mo. $3,042 (Service five days per week) Sub -Total: $155,832 5. Staff assistance as requested by City staff for events and activities @ $14.00 per hr = $75,000 GRAND TOTAL NOT -TO -EXCEED $230,832 Contract amendment is contingent upon approval of FY 08109 Budget by the City Council. PREPARE"ND REVIEWED BY: Director of Community Services Attachments: Amendment #4 dated 6/3/08 for term of 7/1/08 — 6/30/09 Exhibit "C" -- Cost Calculation details AMENDMENT #4 TO VENDOR SERVICES CONTRACT THIS CONTRACT AMENDMENT is made this 3rd day of June, 2008 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and D.H. MAINTENANCE SERVICES ("CONTRACTOR") Recitals: a. CITY awarded a vendor services contract to CONTRACTOR for Janitorial and Building Maintenance Services on June 21, 2005 in the amount of $175,194 for the period of July 1, 2005 — June 30, 2006 (AGREEMENT). b. Amendment #1 was approved on February 21, 2006 increasing the as -needed work amount by $50,000 for a total 05/06 FY authorization of $225,194. C. Amendment #2 was approved on June 20, 2006 to extend the term for the period of July 1, 2006 through June 30, 2007 and to increase the 06/07 FY authorization to $225,750. d. Amendment #3 was approved on June 19, 2007 to extend the term for the period of July 1, 2007 through June 30, 2008 and to increase the 07/08 FY authorization to $230,832. e. Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2008 through June 30, 2009 in the amount of $230,832. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 - Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT from July 1, 2008 through June 30, 2009. Section 2 -- Compensation provided for in Section 3 of Agreement will remain the amount not to exceed $230,832 for 08/09 FY. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #4 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Jack Tanaka Title: Mayor APPROVED TO FORM City Attorney D.H. MAINTENANCE SERVICES Contractor Signed Title City Clerk EXHIBIT "C" 6/3/08 JANITORIAL SERVICES FOR CITY OF DIAMOND BAR PUBLIC BUILDINGS CONTRACT COST CALCULATION FOR CONTRACT PERIOD OF JULY 1, 2008 THROUGH JUNE 30, 2009 1. Regular monthly Service for Diamond Bar Center — 12 mos. @ $2,407.83 per mo. _ $28,894 (Includes High Cleaning) 2. Building Maintenance staffing at Diamond Bar Center seven days per week = $118,116 ($9,843 per mo. for 4 staff @ 40 hrs/wk) 3. Regular monthly Service for Heritage Park Com Center— 12 mos. @ $481.67 per mo. _ $5,780 (Service seven days per week) 4. Regular monthly Service for Pantera Act Room — 12 mos. @ $253.50 per mo. $3,042 (Service five days per week) Sub -Total: $155,832 5. Staff assistance as requested by City staff for events and activities @ $14.00 per hr = $75,000 GRAND TOTAL NOT -TO -EXCEED $230,832 Agenda # 6 . z o ( (_-) Meeting Date: 6-3-08 CITY COUNCILAGENDA REPORT TO: Honorable Mayor and Member of he City Council VIA: James DeStefano, City Man ge TITLE: APPROVAL OF AMENDMENT #8 O EXTEND THE VENDOR SERVICES CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE FOR THE TERM OF JULY 1, 2008 THROUGH JUNE 30, 2009 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT 9 CITY PARKS, THE GROUNDS OF THE DIAMOND BAR CENTER, THE FOOTBALL FIELD AND SLOPE AT LORBEER MIDDLE SCHOOL, AND THE TRAIL / TRAIL HEAD AT SYCAMORE CANYON PARK, WITH A G.P.I. INCREASE OF 4%, FOR THE ANNUAL AMOUNT OF $362,995, PLUS AS - NEEDED WORK IN THE AMOUNT OF $110,000 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $472,995 FOR THE 2008/09 FISCAL YEAR. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funding for this contract is included in the proposed 2008/09 FY budget. BACKGROUND: The locations to be maintained by ValleyCrest Landscape Maintenance are: 1. Diamond Bar Center - 1600 S. Grand Ave. 2. Paul C. Grow Park - 23281 Forest Canyon Drive 3. Heritage Park - 2900 Brea Canyon Road 4. Lorbeer Middle School (Football Field and Slope on Golden Springs) - 501 S. Diamond Bar Blvd. 5. Maple Hill Park — 1309 S. Maple Hill Road 6. Pantera Park — 738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park — 20839 Starshine Road 10. Summitridge Park — 1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Trail & Trail Head Section 14 of the contract allows the City Council to extend the contract in one-year increments, with a C.P.I. increase. ValleyCrest has requested a 4% C.P.I. increase. Staff is recommending approval of the contract extension for one year with a 4% C.P.I. increase. DISCUSSION: ValleyCrest Landscape Maintenance has maintained these areas for the past year. It has been staff's experience with ValleyCrest that they provide excellent and responsive service, plus maintain a forward-looking philosophy that results in the ever increasing beauty of the facilities they maintain. ValleyCrest has been providing landscape maintenance service at Peterson and Pantera Parks since April, 2003. Summit Ridge Park and the Diamond Bar Center grounds were added in October, 2004 and Lorbeer Middle School was added in July, 2006. Seven (7) additional locations were added to ValleyCrest's contract for the 2007/08 FY: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan, Starshine, Sycamore Canyon, plus the Trail & Trail Head at Sycamore Canyon Park. Staff believes their proven quality of service, work ethic and philosophy will continue to best meet the needs of these facilities. Additional work items in the $110,000 contingency include: 1. Improvements to middle field and as -needed work at Lorbeer Middle School -- $26,800 2. Turf renovation and as -needed work at Pantera Park -- $19,575 3. Turf renovation and as -needed work at Peterson Park -- $16,675 4. Turf renovation and as -needed work at Paul C. Grow Park -- $8,650 5. As -needed work at Summit Ridge Park -- $2,500 6. As -needed work at other City Parks -- $35,800 Contract amendment is contingent upon approval of FY 08/09 Budget by the City Council. PREPAR,E'D AND REVIEWED BY: Community Services Director Attachments: Amendment #8 to Landscape Maintenance Contract with ValleyCrest for the period of July 1, 2008 through June 30, 2009. AMENDMENT #8 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 3rd day of June, 2008 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and VALLEYCREST LANDSCAPE MAINTENANCE, ("CONTRACTOR") Recitals: a. CITY awarded a contract to CONTRACTOR for Landscape Maintenance services at locations listed in Exhibit A effective April 1, 2003. b. The CITY has regularly extended its Landscape Maintenance Contract with CONTRACTOR, most recently for the period of July 1, 2007 through June 30, 2008 in the lump sum amount of $349,033.55. C. Parties desire to amend the agreement to extend the term for the period of July 1, 2008 through June 30, 2009 and to provide a 4% C.P.I. increase. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT from July 1, 2008 through June 30, 2009. Section 2 — Contract price of AGREEMENT provided in Section 11 is amended by increasing the price for current services by a CPI adjustment of 4%, to a not to exceed amount of $362,995 for the 08/09 FY. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #8 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Jack Tanaka Title: Mayor APPROVED TO FORM City Attorney VALLEYCREST LANDSCAPE MAINTENANCE Contractor Signed Title City Clerk Exhibit A VALLEYCREST LANDSCAPE MAINTENANCE Facility Maintenance Locations (7/1/08 — 6/30/09) 1. Diamond Bar Center — 1600 S. Grand Ave. 2. Paul C. Grow Park — 23281 Forest Canyon Drive 3. Heritage Park — 2900 Brea Canyon Road 4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd. 5. Maple Hill Park — 1309 S. Maple Hill Road 6. Pantera Park — 738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park — 20839 Starshine Road 10. Summitridge Park — 1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Trail & Trail Head 2007/08 Contract Amount: 4% CPI increase: 2008/09 Contract Amount: 2008/09 Potential As -Needed Work 2008/09 FY Authorization $349,033.55 13,961.45 $362,995.00 $110,000.00 $472,995.00 Agenda # 6.1 o (d) Meeting Date: 06/03/08 y�-- fir}�?l� �• . TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man`w TITLE: APPROVAL OF AMENDMENT #4 O CONTRACT WITH WEST COAST ARBORISTS FOR CITY-WIDE TREE MAINTENANCE AND WATERING SERVICES IN THE CITY OF DIAMOND BAR FOR THE 2008/09 FISCAL YEAR IN THE AMOUNT NOT TO EXCEED $177,800, INCLUDING A 3.1% C.P.I. UNIT PRICE INCREASE. RECOMMENDATION: Approve. FINANCIAL IMPACT: Approval of this contract amendment will authorize staff to expend up to $177,800 for City -Wide Tree Maintenance and Watering Services during the 2008/09 fiscal year. Funds are included in the proposed 2008/09 FY budget. BACKGROUND: On July 5, 2005, the City Council awarded a contract to West Coast Arborists for city-wide tree maintenance services in the amount of $150,000 for the 2005/06 fiscal year. It has been extended annually since, and on May 1, 2007, the City Council extended the contract for the period of July 1, 2007 through June 30, 2008 in the amount of $238,050. This extension included a quantity of trees that accomplished a three-year trimming cycle for all City trees. The proposed budget for the 2008/09 FY includes a five-year trimming cycle. Therefore, the proposed contract with West Coast Arborists for the 2008/09 FY has been reduced to $177,800 (which includes the 3.1 % CPI increase to unit prices). DISCUSSION: The Tree Maintenance Services contract includes the following services in Diamond Bar: tree -trimming, tree planting, tree and stump removal, emergency work and watering of trees along the major arterials not serviced by automatic irrigation systems. Contract also provides an automatic up -date to the computerized tree inventory as services are performed. Services are provided in the following areas of the City: along the major boulevards, medians and parkways, residential neighborhoods, lighting and landscape maintenance districts and City Parks. West Coast Arborists has provided tree maintenance services in Diamond Bar for the past 19 years and staff believes they have done an excellent job. This contract extension is for one year and it contains a renewal clause that allows for two additional one-year extensions. Contract amendment is contingent upon approval of FY 08/09 Budget by the City Council. Attachment: Amendment #4 to Tree Maintenance Services Contract for the period of July 1, 2008 — June 30, 2009. PREPARFr"ND REVIEWED BY: Community Services Director I AMENDMENT #4 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 3rd day of June, 2008 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and WESTCOAST ARBORISTS, INC, ("CONTRACTOR") Recitals: a. CITY awarded a contract to CONTRACTOR for City-wide Tree Maintenance Services on July 5, 2005 in the amount of $150,000 for the period of July 1, 2005 — June 30, 2006. b. Amendment #1 was approved on February 21, 2006 to increase tree maintenance services to the amount of $235,125. C. Amendment #2 was approved on June 20, 2006 to extend the contract for the period of July 1, 2006 — June 30, 2007 in the amount of $230,000. d. Amendment #3 was approved on May 1, 2007 to extend the term from July 1, 2007 through June 30, 2008 in the amount not to exceed $238,050 e. Parties desire to amend the contract to extend the term from July 1, 2008 through June 30, 2009 and to amend the contract price to an amount not to exceed $177,800 for the 2008/09 FY, which includes a 3.1% C.P.I. increase to the unit prices. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Term of the AGREEMENT provided in Section 3 is amended to extend the term from July 1, 2008 through June 30, 2009. Section 2 — Contract price of AGREEMENT provided in Section 11 is amended to a not to exceed amount of $177,800 for the 08/09 FY, which includes a 3.1 % CPI increase to the unit prices. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #4 TO CONTRACT AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Signed Jack Tanaka Title: Mayor Title APPROVED TO FORM City Attorney WESTCOAST ARBORISTS, INC. Contractor City Clerk CITY COUNCIL Agenda # 6.11 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manae TITLE: APPROVE EXTENSION OF CO TRACT AGREEMENT WITH MCE CORPORATION FOR THREE YEARS (FY08-09, FY 09-10, AND FY 10- 11) FOR STREET MAINTENANCE SERVICES. RECOMMENDATION: Approve. FINANCIAL IMPACT: The Street Maintenance budget is funded mostly by Gas Tax. Each year prior to the submittal of the proposed Public Works budget to Council, MCE Corporation (MCE) submits a detailed, proposed work order program for the fiscal year along with estimated costs for the individual services in each of the work categories. The proposed Public Works maintenance budget for 2008-09 is adequate for the estimated expenditure total of $227,342 proposed by MCE. BACKGROUND/DISCUSSION: In June 2005, Council extended the street maintenance contract to MCE for a three- year period beginning July 1, 2005 through June 30, 2008 with a provision to award multiple years upon successful demonstration of exemplary contract performance. The MCE crew consists of one (1) foreman and two (2) field workers. Our Public Works Maintenance Superintendent, Jorge Garcia, manages the contract and meets on a daily basis with the MCE foreman to discuss work progress and plan activities. The overall scope of work includes Road Maintenance, Right -of -Way Maintenance, Storm Drain Maintenance, and Vegetation Control. Each year, staff discusses with MCE the projected activities for the upcoming fiscal year. MCE then submits a proposed cost proposal/budget to be included in the City's fiscal year budget. The service provided by MCE has been exemplary for the last eight years. Staff recommends that the Council approve the extension of three years to the agreement with MCE Corporation for Street Maintenance Services. PREPARED BY: Patrick Gallegos, Management Analyst Date Prepared: May 23, 2008 REVIEWED BY: avi G. Liu, Director of Public Works Attarhmant• Attnrhmant "A" Anraamant Amanrlmant with M('tF'c avtancinn AMENDMENT NO. 2 TO THE STREET MAINTENANCE SERVICES AGREEMENT This Amendment No. 2 to the Agreement is made and entered into this day of June, 2008, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and MCE CORPORATION (hereinafter referred to as "CONTRACTOR"). A. RECITALS. (i) The CITY has heretofore entered into an Agreement with CONTRACTOR to provide Street Maintenance Services, which the Agreement was dated June 20, 2000. (ii) The CONTRACTOR submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide street maintenance services. (iii) The CONTRACTOR submitted a request for extension of the contract, a full, true and correct copy of which is attached hereto as Exhibit "B" to provide street maintenance services. NOW, THEREFORE, it is agreed by and between CITY AND CONTRACTOR: Section 1: Scope of Services of the Agreement is hereby amended to read as follows: Scope of Services. The nature and scope of the specific services to be performed by CONTRACTOR are as described in Exhibit "A" dated June 20, 2000. CONTRACTOR shall begin its services under this Agreement on July 1, 2008. follows: Section 5: Compensation of the Agreement is hereby amended to read as Compensation. CITY agrees to compensate CONTRACTOR for each service which CONTRACTOR performs to the satisfaction of CITY in compliance with the schedules set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Section 9: Termination of Agreement is hereby amended to read as follows: Termination of Agreement. This Amendment No. 2 will terminate June 30, 2011 unless otherwise extended in advance and in writing by the City Manager. Each party to this Amendment No. 2 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 2 shall be valid and binding. Any modification of this Amendment No. 2 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement No. 2 as of the day and year first set forth above: "CITY" ATTEST: Tommye Cribbins, City Clerk CITY OF DIAMOND BAR M Jack Tanaka, Mayor APPROVED AS TO FORM: MCE CORPORATION JW 3 e o v; wva.mce-Corp.com Mr. David Liu Public Works Director City of Diamond Bar 21825 E. Copley Drive Diamond Bar, California 91765-4178 RE: Request for Contract Extension Dear David: May 16, 2008 MCE Corporation has provided right of way maintenance to the City of Diamond Bar for the past eight years. In that time, we believe that MCE has provided a cost effective and high quality level of service to the City. Our employees take pride in the performance of their work and the community that they serve. We would like to continue this contractual relationship., and. by means of this letter, formally request a three year contract extension. We hope that this request will be met favorably by the City of Diamond Bar. As has been discussed, the City of Diamond Bar will attempt to contract directly for asphalt and concrete repairs for FY 08-09. Should the City determine that the RFP results are not in the best interest of the City, MCE can extend it's current purchase order and subcontract agreement with our subcontractor, however, this extension would need to incorporate whatever unit price increases our subcontractor submitted to MCE in February 2008 in advance of the new fiscal year. Please let me or Steve Loweree know if there is any assistance that we can provide or answer any questions that you may have. Sincerely, MCE.CORPORATION Stanley P. Smalley Executive Vice President SPS:kjh W., 6.515 Trinit Court Dublin, � y U in, CA ,4568 2686 � 925.803.4111 - Fax 925.803.4405 CITY COUNCIL Agenda # 6. 12 (a) Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Member of, the City Council VIA: James DeStefano, City Mani TITLE: APPROVE PLANS AND 4PECIFICATIONS AND AWARD CONSTRUCTION CONTRACT FOR THE GRAND AVENUE STREET IMPROVEMENTS PROJECT, PHASE III IN THE AMOUNT OF $1,098,901.00 TO HARDY & HARPER, INC.; AND AUTHORIZE A CONTINGENCY AMOUNT OF $100,000 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,198,901.00. RECOMMENDATION: Approve plans and specifications and award the contract. FINANCIAL IMPACT: The Fiscal Year 2007/2008 budget for this project is described below: General Fund $306,692 Federal Surface Transportation Program Local (STPL) $768,000 Federal Appropriations Act (Section 117) $521,636 Transportation Development Act (TDA) $ 53,672 Total Project Funding $1,650,000 DISCUSSION: Phase III of the Grand Avenue Street Improvements will begin at Rolling Knoll Road and extend to the easterly City limit. The project will include improvements to median landscaping and reconstruction of pavement, curb and gutter, and sidewalk. Upon completion of the plans and specifications, the project was advertised for bids during the months of April and May 2008. On May 15, 2008, the City received the following eleven (11) bid proposals: Company 1. Hardy & Harper Inc 2. Imperial Paving, Inc. 3. All American Asphalt 4. Gentry Brothers, Inc. 5. Mobassaly Engineering 6. Excel Paving 7. Sequel Contractors 8. R.J. Noble Co. 9. Sully -Miller Contracting 10. Alliance Streetworks, Inc. 11. EBS, Inc. Base Bid Amount $1,098,901.00 $1,116,400.00 $1,146,800.00 $1,155,200.00 $1,164,990.00 $1,212,593.00 $1,216,300.00 $1,280,850.00 $1,287,470.00 $1,301,500.00 $1,516,068.00 Hardy & Harper, Inc. submitted the lowest responsive bid. Staff reviewed their bid and verified their State Contractor's License. They have satisfactorily completed similar projects for other agencies including the City of Colton, City of Tustin, and for a smaller scale pavement contract in the City of Diamond Bar. The project schedule is tentatively set as follows: Award of Contract Start Construction Construction Complete PREPARED BY: Rick Yee, Senior Engineer REVIEWED BY: David GL-Ciu, lKirector of Public Works Attachment: Contract Agreement 2 June 3, 2008 July 2008 Sept 2008 Date Prepared: May 28, 2008 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Hardy & Harper, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Hardy & Harper, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Grand Avenue Street Improvements Project — Phase III in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Grand Avenue Street Improvements Project — Phase III in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications dated April 7. 2008 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLE- MENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated May 15 2008, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within ninety 90 calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub- contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liabilit - Bodily Injury (not auto) $500,000 each person; 1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated June 7, 2007. 12. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 215952 Hardy & Harper, Inc. 1312 E. Warner Avenue Santa Ana, CA 92705 Date By: TITLE CITY OF DIAMOND BAR, CALIFORNIA Date By: JACK TANAKA, MAYOR ATTEST: Date By: CITY CLERK CONTRACTOR'S Business Phone (714) 444-1851 Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda # 6. 12 (b) Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of. e City Council a VIA: James DeStefano, City Man eri 'y TITLE: APPROVE A CONTRACT AMEN MENT WITH DMS CONSULTANTS INC. (DMS) FOR CONSTRUCTION MANAGEMENT SERVICES IN THE AMOUNT OF $121,320 PLUS A CONTINGENCY AMOUNT OF $10,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $131,320 FOR THE GRAND AVENUE STREET IMPROVEMENTS PROJECT, PHASE III RECOMMENDATION: Approve. FINANCIAL IMPACT: For Fiscal Year 2007-2008, a budget of $1,650,000 was allocated and approved by the City Council for this project. The total construction cost including contingency will amount to $1,198,901. Therefore, construction management costs in the amount of $131,320 represent approximately 11 % of the construction cost. BACKGROUND/DISCUSSION: Construction management services include contract administration, inspection, surveying, and other services related to Phase III of the Grand Avenue Improvements Project. DMS previously provided construction management services on Phase I and Phase II of the Grand Avenue Improvements. Approval of this contract amendment will allow the City to retain DMS to continue these services and maintain consistency with the different phases of the project. PREPARED BY: Rick Yee, Senior Engineer REVIEWED BY: d� Davi „ Liu, Director of Public Works Attachment: Amendment to the Consulting Services Agreement Date Prepared: May 28, 2008 AMENDMENT NO. 5 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 5 to the Agreement is made and entered into this P day of June, 2008, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and DMS CONSULTANTS, INC. formerly known as Dewan-Lundin and Associates (hereinafter referred to as "CONSULTANT"). A. RECITALS: (i) The CITY heretofore entered into an Agreement, with Consultant to provide Professional Engineering Services, which the Agreement was dated October 15, 2002. (ii) The CONSULTANT submitted a proposal, including the scope of the specific services to be performed by consultant as described in Exhibit G. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1.A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The scope of additional services to be performed by Consultant are as described in Exhibit "G", dated March 11, 2008, for Phase III of the Grand Avenue Improvements Project. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with Exhibit "G". Payment(s) will be made only after submission of proper invoices. Total payment to Consultant for the additional services, pursuant to this Amendment No. 5 shall be one hundred twenty one thousand three hundred twenty dollars ($121,320)." Section 3: Each party to this Amendment No. 5 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 5 shall not be valid and binding. Any modification of this Amendment No. 5 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 as of the day and year first set forth above: APPROVED AS TO FORM: By: City Attorney ATTEST: Tommye Cribbins, City Clerk DATE: CONSULTANT: DMS CONSULTANTS, INC. Surender Dewan President CITY OF DIAMOND BAR James DeStefano, City Manager 2 EXHIBIT "G" Wt� - CONSULTANTS, INC. C I V I L E N G I N E E R S March 11, 2008 Mr. David G. Liu, P.E. Director of Public Works City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 SUBJECT: Proposal for Contract Administration, Inspection, Surveying and Staking Services for the Grand Avenue Beautification -Betterment Improvement Project, Phase III, from Rolling Knoll Road to Easterly City Limits. Dear Mr. Liu: DMS Consultants, Inc. is pleased to present this proposal to provide professional civil engineering services for the subject project. Mr. Surender Dewan, P.E., President of DMS Consultants, Inc., would be assigned as the Principal -in - Charge of this project. As such, Mr. Dewan would be responsible for the overall scheduling and budget control and would be available to meet with the City to the project as required. Our approach to this project is based on a strong relationship of our team members and a thorough understanding of the project requirements. Our team includes the following subconsultants: LAE Associates: Federal/Caltrans compliance. David Volz Design: Landscape and irrigation inspection. Warren Siecke Transportation and Traffic Engineering: Striping and signage inspection. I hope that our experience, record of performance and sincere interest in working with the City of Diamond Bar will result in a favorable consideration. If you have any questions or concerns regarding this submittal, please contact the undersigned. Sincerely, D S Consultants, Inc. urender Dewan, P.E. President 12377 Lewis Street, Suite 101. • Garden Grove CA 92840 Tel: 714-740-8840 • Fax: 714-740-8842 DB -Grand III - Inspect.PRO Revised: 5/16/08 DMS Consultants, Inc. believes an important aspect of contract administration and inspection is the internal quality control/assurance provided to our clients. Each inspector is supervised directly by a registered professional engineer, which ensures our clients of direct hands-on review and assistance in the delivery of a quality product. Supervising engineers are quite familiar with the inspection and testing needs of each specific project and are available to provide each inspector with the necessary support at any time. Grand Avenue - Phase III, Inspection & Survey DMS Consultants, Inc. V Page 2 The City of Diamond Bar has approved improvement plans and specifications for construction of the Grand Avenue Beautification -Betterment Project - Phase III, and intends to retain the services of a Consultant to provide contract administration, inspection, surveying and staking services. The area of work for Phase III is located on Grand Avenue from Rolling Knoll Road to the easterly City limits. The project consists of reconstruction of existing roadway, reconstruction of existing curb and gutter, sidewalk and curb ramps at locations shown on plans, landscape and irrigation improvements in the rnedion divider, and striping and signage. Construction contract documents allow the contractor to complete the work within 90 calendar days. The project has a tentative start date of June 1, 2008. The scope of work consists of the following: ■ Coordinate and conduct preconstruction meeting. ■ Prepare and submit award package to Caltrans Local Assistance office. ■ Coordinate with utility companies. ■ Provide construction inspection to ensure that the contractor is in full compliance with the federal requirements, certified payroll, plans and specifications. ■ Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Prepare and submit daily/weekly Resident Engineer's report. ■ Provide construction surveying and staking services as necessary to assist the Contractor in construction of the proposed improvements per the plans and specifications. ■ Respond to and address Contractor's request for information/questions regarding design issues. ■ Review/monitor Contractor's progress and schedule. ■ Prepare and submit up to five invoices to Caltrans office of Local Assistance to reimburse the City with federal construction funds. ■ Conduct a final job walk and prepare a punch list. ■ Recommend for final acceptance of the project. ■ Maintain project construction records and prepare record drawings used to prepare as -built plans. ■ Provide construction staking services. Grand Avenue - Phase Ill, Inspection & Survey DMS Consultants, Inc. v Page 4 Surveying and Staking Services V Refresh primary horizontal and vertical control. Set and maintain additional control points as needed. Provide blue top stakes and provide one set of finished surface stakes. Stakes will be set at 50 feet on center. V Provide one set of stakes at 25 foot intervals for construction of curb and gutter on Grand Avenue at locations indicated on plans. V Curb ramps at locations indicated on the plans. V Establish and verify ties for existing monuments. V Set final monuments. Compliance with Federal Requirements V Assist City in advertising and responding to contractor's inquiries during bid process. V Attend bid opening and ensure compliance with federal requirements. V Prepare federally required exhibits for construction award package after contract is awarded and submit award package to Caltrans. T Assist the City in planning and scheduling a pre -construction meeting. Prepare meeting notice and agenda. Attend and run meeting by reviewing federal requirements, plans, specifications, bid schedule and other project details. Prepare minutes of meeting. T Coordinate construction schedule and activities with utility companies. T Coordinate with City to obtain and review contractors federally required submittals. V Schedule and attend project site kick-off meeting with all parties including utility companies. V Ensure proper distribution of Public Notices(s) regarding project construction. V Assist the City in obtaining the services of two independent material testing firms to comply with federal quality control requirements. V Review contract change order (CCO) eligibility and participation requirements. Assist with preparation of CCOs throughout construction. V Respond to contractor's request for information (RFIs). Avenue - Phase III, Inspection& DMS Consultants, Inc. v Page 6 Final Job Walk and Punch List T Ai the completion of the project, the Field Inspector will prepare a "Punch List" identifying items to be addressed by the Contractor prior to final acceptance of the job. Final Acceptance V Recommend for final acceptance of the project. Avenue - Phase 111, Inspection& Survey DMS Consultants, Inc. V Page 8 Additional information regarding the professional capabilities of DMS Consultants, Inc. can be obtained by contacting our present and former clients listed below. We urge you to contact these references regarding our record of performance, quality of work, and ability to meet time schedules. Mr. Hal Arbogast Director of Public Works City of Cerritos 18125 Bloomfield Avenue Cerritos, California 90703-3130 562.860.0311 Mr. Krishna Patel Director of Public Works City of San Dimas 245 East Bonita Avenue San Dimas, California 91773 909.394.6200 Mr. Sean Crumby Director of Public Works/City Engineer City of Stanton 7800 Katella Avenue Stanton, CA 90680 714.379.9222 Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. V Page 10 CONTRACT ADMINISTRATION AND INSPECTION SERVICES Preconstruction Meeting: ................................................................................................ $500.00 Field Inspector: 520 hours at $85.00................................................................. $44,200.00 Project Manager: 52 hours at $115.00 ...................................................................$5,980.00 As -Built Plans:............................................................................................................ $1,000.00 Reimbursable Expenses and Weekly Reports: .................................................................... $700.00 SUBTOTAL: .............................................................. $52,380.00 SUBCONSULTANTS - Fee includes 10% mark-up) LAE Associates Contract Administrator: 257 hours at $120.00 .................................................... $30,840.00 Assistant Project Manager: 40 hours at $100.00......................................................... $4,000.00 Technical Assistant: 64 hours at $70.00..........................................................$4,480.00 David Volz Design Landscape Inspector: 24 hours at $105.00..........................................................$2,520.00 8 site meetings at $400.00 each ......................................... $3,200.00 Warren C. Siecke Traffic Inspector: 40 hours at $110.00.....................................................:....$4,400.00 SUBTOTAL: .............................................................. $49,440.00 CONSTRUCTION STAKING SERVICES Establish centerline control: .......................................................................................... $1,560.00 Runbench circuit: ....................................................................................................... $1,560.00 Street stationing along curb - one side only: .................................................................. $3,120.00 Curb and gutter stakes at 25' intervals - one set only: ..................................................... $2,340.00 Curb ramp stakes -13 ramps: ...................................................................................... $5,070.00 Establish and verify ties for 13 existing monuments: ........................................................ $2,600.00 Reset 13 survey monuments: ........................................................................................ $3,250.00 SUBTOTAL: .............................................................. $19,500.00 TOTAL PROJECT NOT -TO -EXCEED FEE: ....................................................... $121,320.00 Notes: J _ In the event the duration of the contract was to exceed 90 coiendar days %vith a tentctive start do -e of 6, 1; OEC, add[tionai ser, ices , ri be ,provided at $$5.00/hour for Field Inspector. 2. Any additional staking or re -staking required will be billed at 5195.00/hour, with a riir :n um of lour hours ,per- request_ Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. ♦ Page 12 EXHIBIT "G" CONSULTANTS, INC. C I V I L E N G I N E E R S March 11, 2008 Mr. David G. Liu, P.E. Director of Public Works City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91 765 SUBJECT: Proposal for Contract Administration, Inspection, Surveying and Staking Services for the Grand Avenue Beautification -Betterment Improvement Project, Phase III, from Rolling Knoll Road to Easterly City Limits. Dear Mr. Liu: DMS Consultants, Inc. is pleased to present this proposal to provide professional civil engineering services for the subject project. Mr. Surender Dewan, P.E., President of DMS Consultants, Inc., would be assigned as the Principal -in - Charge of this project. As such, Mr. Dewan would be responsible for the overall scheduling and budget control and would be available to meet with the City to the project as required. Our approach to this project is based on a strong relationship of our team members and a thorough understanding of the project requirements. Our team includes the following subconsultants: LAE Associates: Federal/Caltrans compliance. David Volz Design: Landscape and irrigation inspection. Warren Siecke Transportation and Traffic Engineering: Striping and signage inspection. I hope that our experience, record of performance and sincere interest in working with the City of Diamond Bar will result in a favorable consideration. If you have any questions or concerns regarding this submittal, please contact the undersigned Sincerely, D S Consultants, Inc. urender Dewan, P.E. President 12377 Lewis Street, Suite 101 • Garden Grove CA 92840 m.i_ — n men onnn _ r.____ "I n r An oonn DB -Gra ndIII -Inspect.PRO Revised: 5/16/08 EXHIBIT "G" CONSULTANTS, -INC. C I V I L E N G I N E E R S March 1 '1, 2008 Mr. David G. Liu, P.E. Director of Public Works City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 SUBJECT: Proposal for Contract Administration, Inspection, Surveying and Staking Services for the Grand Avenue Beautification -Betterment Improvement Project, Phase III, from Rolling Knoll Road to Easterly City Limits. Dear Mr. Liu: DMS Consultants, Inc. is pleased to present this proposal to provide professional civil engineering services for the subject project. Mr. Surender Dewan, P.E., President of DMS Consultants, Inc., would be assigned as the Principal -in - Charge of this project. As such, Mr. Dewan would be responsible for the overall scheduling and budget control and would be available to meet with the City to the project as required. Our approach to this project is based on a strong relationship of our team members and a thorough understanding of the project requirements. Our team includes the following subconsultants: LAE Associates: Federal/Caltrans compliance. David Volz Design: Landscape and irrigation inspection. Warren Siecke Transportation and Traffic Engineering: Striping and signage inspection. I hope that our experience, record of performance and sincere interest in working with the City of Diamond Bar will result in a favorable consideration. If you have any questions or concerns regarding this submittal, please contact the undersigned. Sincerely, D S Consultants, Inc. urender Dewan, P.E. President 12377 Lewis Street, Suite 101 • Garden Grove CA 92840 Tel: 714-740-8840 • Fax: 714-740-8842 DB -Grand III-Inspect.PRO Revised: 5/16/08 CONTENTS QUALIFICATIONS I EXPERIENCE PROJECT UNDERSTANDING III PROJECT DESIGN IV PERSONNEL V REFERENCES VI APPENDIX VII Grand Avenue - Phase III, Inspection & Survey DMS Consultants, Inc. ♦ Page 1 DMS Consultants, Inc. believes an important aspect of contract administration and inspection is the internal quality control/assurance provided to our clients. Each inspector is supervised directly by a registered professional engineer, which ensures our clients of direct hands-on review and assistance in the delivery of a quality product. Supervising engineers are quite familiar with the inspection and testing needs of each specific project and are available to provide each inspector with the necessary support at any time. City of Newport Beach Eastbluff Drive, Vista del Sol, Vista del Oro Street Rehabilitation Project The project area is Eastbluff Drive from Jamboree Road to Jamboree Road, Vista del Sol from Eastbluff Drive to Vista del Oro, and Vista del Oro from Vista Flora to Vista Trucha. The project consists of rehabilitation of existing roadway, including reconstruction of damaged curb and gutter, sidewalk, pavement dig -outs, reconstruction of non -conforming curb ramps, reconstruction of median curb, specifications and cost estimates. Construction Cost: $2 Million Design Completed: Active Construction Completed: N/A Client Contact: Andy Tran, P.E., Associate Civil Engineer, 949.644.3311 City of San Dimas Cataract Avenue and Covina Boulevard Street Improvement Project The project area is Cataract Avenue from Arrow Highway to Covina Boulevard and Covina Boulevard from Cataract Avenue to Badillo Street. The project consists of rehabilitation of existing roadway, replacement of damaged sidewalk, curb and gutter, non -conforming curb ramps at intersections, signage and striping plans, specifications, cost estimate and construction staking services. Construction Cost: $3 Million Design Completed: 2007 Construction Completed: 2007 Client Contact: Krishna Patel, Director of Public Works 909.394.6245 City of Diamond Bar Grand Avenue Beautification -Betterment Project Phase I and Phase II The projects consisted of reconstruction and rehabilitation of existing roadway, design survey, construction of landscape and irrigation improvements in center medians, signage and striping plans, specifications, and cost estimate. Construction Cost: $5 Million Design Completed: 2005 Construction Completed: 2007 Client Contact: David Liu, Director of Public Works 909.396.5671 Grand Avenue - Phase III, Inspection & Survey DMS Consultants, (nc. V Page 3 The City of Diamond Bar has approved improvement plans and specifications for construction of the Grand Avenue Beautification -Betterment Project - Phase III, and intends to retain the services of a Consultant to provide contract administration, inspection, surveying and staking services. The area of work for Phase III is located on Grand Avenue from Rolling Knoll Road to the easterly City limits. The project consists of reconstruction of existing roadway, reconstruction of existing curb and gutter, sidewalk and curb ramps at locations shown on plans, landscape and irrigation improvements in the median divider, and striping and signage. Construction contract documents allow the contractor to complete the work within 90 calendar days. The project has a tentative start date of June 1, 2008. The scope of work consists of the following: ■ Coordinate and conduct preconstruction meeting. ■ Prepare and submit award package to Caltrans Local Assistance office. ■ Coordinate with utility companies. ■ Provide construction inspection to ensure that the contractor is in full compliance with the federal requirements, certified payroll, plans and specifications. ■ Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Prepare and submit daily/weekly Resident Engineer's report. • Provide construction surveying and staking services as necessary to assist the Contractor in construction of the proposed improvements per the plans and specifications. ■ Respond to and address Contractor's request for information/questions regarding design issues. ■ Review/monitor Contractor's progress and schedule. ■ Prepare and submit up to five invoices to Caltrans office of Local Assistance to reimburse the City with federal construction funds. • Conduct a final job walk and prepare a punch list. ■ Recommend for final acceptance of the project. ■ Maintain project construction records and prepare record drawings used to prepare as -built plans. ■ Provide construction staking services. Grand Avenue - Phase /it, Inspection & Survey DMS Consultants, Inc. Y Page 4 Pre -Construction Meeting V Contract Administrator in consultation with the City Staff and the Contractor will send out notifications to various agencies and utility companies to schedule the preconstruction meeting. It will be the responsibility of our Administrator to prepare minutes of the meeting. Utility Coordination During Construction V Throughout the duration of the contract, our field staff will coordinate as necessary with utility companies to ensure smooth completion of the project. I n s pecti on/Ad ministration V Assist the City in coordinating the construction activities with the Diamond Bar Country Estates and Diamond Bar Center. V Field Inspector will perform inspector/administrator's duties as set forth in the scope of work for the project. Guidance for the manner in which those duties are carried out is best described in: ■ Project Plans and Specifications • Standard Specifications for Public Works Construction, 2006 Edition • Public Works Inspectors Manual (Published by Building News Inc.) ■ Caltrans Construction and Local Assistance Manual Daily/Weekly Reports V Field Inspector will prepare daily reports addressing progress of the project, weather conditions, number of workers on site, subcontractors present on site, directions given to Contractor, and potential problems which may cause delay or extra work. Copies of daily reports along with photo documentation will be. submitted to the City on a weekly basis. Avenue - Phase 111, Inspection& Survey DMS Consultants, Inc. t Page 5 Surveying and Staking Services V Refresh primary horizontal and vertical control. Set and maintain additional control points as needed. Provide blue top stakes and provide one set of finished surface stakes. Stakes will be set at 50 feet on center. V Provide one set of stakes at 25 foot intervals for construction of curb and gutter on Grand Avenue at locations indicated on plans. V Curb ramps at locations indicated on the plans. V Establish and verify ties for existing monuments. V Set final monuments. Compliance with Federal Requirements V Assist City in advertising and responding to contractor's inquiries during bid process. V Attend bid opening and ensure compliance with federal requirements. V Prepare federally required exhibits for construction award package after contract is awarded and submit award package to Caltrans. V Assist the City in planning and scheduling a pre -construction meeting. Prepare meeting notice and agenda. Attend and run meeting by reviewing federal requirements, plans, specifications, bid schedule and other project details. Prepare minutes of meeting. V Coordinate construction schedule and activities with utility companies. V Coordinate with City to obtain and review contractors federally required submittals. V Schedule and attend project site kick-off meeting with all parties including utility companies. V Ensure proper distribution of Public Notices(s) regarding project construction. V Assist the City in obtaining the services of two independent material testing firms to comply with federal quality control requirements. V Review contract change order (CCO) eligibility and participation requirements. Assist with preparation of CCOs throughout construction. V Respond to contractor's request for information (RFIs). Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. V Page 6 V Labor compliance administration — schedule a field meeting with inspectors, contractor's superintendent, representatives of sub -contractors to review federal requirements, establish a process for labor compliance interviews. Obtain copies of certified payrolls, review interview forms and daily logs. V Prepare reimbursement progress invoices. V Submit three invoices to Caltrans and follow up to ensure timely processing of invoices. V Prepare final reimbursement invoice, all exhibits required and submit the completion package to Caltrans. Landscape and Irrigation Improvements The Landscape Inspector will make two trips to the nursery to review and approve plant material and tag trees. The Landscape Inspector will also review Contractor's submittals for soil and other materials as necessary. The Landscape Inspector will make a total of eight visits to the job site to ensure compliance with design plans. Traffic Striping Improvements V The Traffic inspector will supervise installation of traffic striping work and will coordinate with striping contractor and lead inspector. Track Claims Against the Contractor V Some claims against the Contractor are inevitable and will be received either in the field or by the City Staff. These claims will be reviewed by DMS Consultants, Inc. Specific information on the damage, date and time of event, location where damage occurred will be requested from the claimant. This information will be provided to the Contractor for resolution. Each claim will be tracked to identify when the initial claim was made, when information was submitted to the Contractor, and when the claim was settled. Grand Avenue - Phase Ill, DMS Consultants, Inc. v Page 7 Final Job Walk and Punch List T At the completion of the project, the Field Inspector will prepare a "Punch List" identifying items to be addressed by the Contractor prior to final acceptance of the job. Final Acceptance V Recommend for final acceptance of the project. Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. v Page 8 The most important element in the provision of professional services is the assignment of key personnel. Quality personnel and an effective management system combine to produce quality services. City of Diamond Bar Mr. David G. Liu Director of Public Works Mr. SurenderDewan, P.E. Principal -in -Charge DMS Consultants, Inc. Mr John Huie Traffic Inspector Warren C. Siecke Traffic Engineering Mr. Rene Cohen Field Inspector DMS Consultants Inc. Mr. Eric Sterling Landscape Inspector David Volz Design Mr. Fred Alamolhoda Contract Administrator LAE Assodates Assistant Project Manager Technical Assistant IAEAssodates LAEAssociates Mr. Charles Tuggle, L.S. Survey Party Chief DMS Consultants Inc. 2 -Man Survey Crew Avenue - Phase 111, Inspection& Survey DMS Consultants, Inc. v Page 9 Additional information regarding the professional capabilities of DMS Consultants, Inc. can be obtained by contacting our present and former clients listed below. We urge you to contact these references regarding our record of performance, quality of work, and ability to meet time schedules. Mr. Hal Arbogast Director of Public Works City of Cerritos 18125 Bloomfield Avenue Cerritos, California 90703-3130 562.860.0311 Mr. Krishna Patel Director of Public Works City of San Dimas 245 East Bonita Avenue San Dimas, California 91773 909.394.6200 Mr. Sean Crumby Director of Public Works/City Engineer City of Stanton 7800 Katella Avenue Stanton, CA 90680 714.379.9222 Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. V Page 10 INSURANCE DMS Consultants, Inc. carries workman's compensation, general liability, and error's and omission insurance in the amounts required by the City of Diamond Bar. All requirements set forth by the City will be met and the insurance certificate will be in a format satisfactory to the City Attorney before entering into contractual agreement with the City of Diamond Bar. Suren r Dewan, P.E. President °f.! -\1r Date Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. ♦ Page I I CONTRACT ADMINISTRATION AND INSPECTION SERVICES Preconstruction Meeting:"' ' . $500.00 ............................................................................ Field Inspector: 520 hours at $85.00........................................................ ....... $44,200.00 Project Manager: 52 hours at $115.00 ...................................................................$5,980.00 As -Built Plans: ............................................................................................................ $1,000.00 Reimbursable Expenses and Weekly Reports: .................................................................... $700.00 SUBTOTAL: ......... $52,380.00 SUBCONSULTANTS - Fee includes 10% mark-up) LAE Associates Contract Administrator: 257 hours at $120.00 .................................................... $30,840.00 Assistant Project Manager: 40 hours at $100.00.........................................................$4,000.00 Technical Assistant: 64 hours at $70.00..........................................................$4,480.00 Curb ramp stakes -13 romps: ......... ............................................................................ David Volz Design Landscape Inspector: 24 hours at $105.00..........................................................$2,520.00 Reset 13 survey monuments: .................... 8 site meetings at $400.00 each ......................................... $3,200.00 Warren C. Siecke Traffic Inspector: 40 hours at $110.00 .....................................................:.... $4,400.00 SUBTOTAL:.............................................................. $49,440.00 CONSTRUCTION STAKING SERVICES Establish centerline control: .......................................................................................... $1,560.00 Runbench circuit: ....................................................................................................... $1,560.00 Street stationing along curb - one side only: ..................................................................$3,120.00 Curb and gutter stakes at 25' intervals - one set only: ........................ ............................ $2,340.00 Curb ramp stakes -13 romps: ......... ............................................................................ $5,070.00 $2,600.00 Establish and verify ties for 13 existing monuments: ........................................................ Reset 13 survey monuments: .................... ........................... $3,250.00 SUBTOTAL: .............................................................. $19,500.00 TOTAL PROJECT NOT -TO -EXCEED FEE: ....................................................... $121,320.00 Notes: In the event the duration of the contract was to exceed 90 calendar days wth o tentative start data or 6.` } '0,3, additional sen ices i•. iii be provided at $85.00/hour for Field Inspector. 2. Any additionaf staking or re -staking required will be billed at 5 7 95.00/hour, .ith a mini.murn or four hours per- request_ Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. T Page 12 EXHIBIT "G" CONSULTANTS, INC. C I V I L E N G I N E E R S March 11, 2008 Mr. David G. Liu, P.E. Director of Public Works City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 SUBJECT: Proposal for Contract Administration, Inspection, Surveying and Staking Services for the Grand Avenue Beautification -Betterment Improvement Project, Phase III, from Rolling Knoll Road to Easterly City Limits. Dear Mr. Liu: DMS Consultants, Inc. is pleased to present this proposal to provide professional civil engineering services for the subject project. Mr. Surender Dewan, P.E., President of DMS Consultants, Inc., would be assigned as the Principal -in - Charge of this project. As such, Mr. Dewan would be responsible for the overall scheduling and budget control and would be available to meet with the City to the project as required. Our approach to this project is based on a strong relationship of our team members and a thorough understanding of the project requirements. Our team includes the following subconsultants: LAE Associates: Federal/Caltrans compliance. David Volz Design: Landscape and irrigation inspection. Warren Siecke Transportation and Traffic Engineering: Striping and signage inspection. I hope that our experience, record of performance and sincere interest in working with the City of Diamond Bar will result in a favorable consideration. If you have any questions or concerns regarding this submittal, please contact the undersigned. Sincerely, 4Surender Consultants, Inc. Dewan, P.E. President 12377 Lewis Street, Suite 101 • Garden Grove CA 92840 m... — A ^ An no An - r.___. "I A �An OOAII DB-Grandl l l-1 nspeci. PRO Revised: 5/16/08 CONTENTS QUALIFICATIONS EXPERIENCE PROJECT UNDERSTANDING III PROJECT DESIGN IV PERSONNEL V REFERENCES VI APPENDIX DMS Consultants, Inc. believes an important aspect of contract administration and inspection is the internal qualify control/assurance provided to our clients. Each inspector is supervised directly by a registered professional engineer, which ensures our clients of direct hands-on review and assistance in the delivery of a quality product. Supervising engineers are quite familiar with the inspection and testing needs of each specific project and are available to provide each inspector with the necessary support at any time. City of Newport Beach Eastbluff Drive, Vista del Sol, Vista del Oro Street Rehabilitation Project The project area is Eastbluff Drive from Jamboree Road to Jamboree Road, Vista del Sol from Eastbluff Drive to Vista del Oro, and Vista del Oro from Vista Flora to Vista Trucho. The project consists of rehabilitation of existing roadway, including reconstruction of damaged curb and gutter, sidewalk, pavement dig -outs, reconstruction of non -conforming curb ramps, reconstruction of median curb, specifications and cost estimates. Construction Cost: $2 Million Design Completed: Active Construction Completed: N/A Client Contact: Andy Tran, P.E., Associate Civil Engineer, 949.644.3311 City of San Dimas Cataract Avenue and Covina Boulevard Street Improvement Project The project area is Cataract Avenue from Arrow Highway to Covina Boulevard and Covina Boulevard from Cataract Avenue to Badillo Street. The project consists of rehabilitation of existing roadway, replacement of damaged sidewalk, curb and gutter, non -conforming curb ramps at intersections, signage and striping plans, specifications, cost estimate and construction staking services. Construction Cost: $3 Million Design Completed: 2007 Construction Completed: 2007 Client Contact: Krishna Patel, Director of Public Works 909.394.6245 City of Diamond Bar Grand Avenue Beautification -Betterment Project Phase I and Phase If The projects consisted of reconstruction and rehabilitation of existing roadway, design survey, construction of landscape and irrigation improvements in center medians, signage and striping plans, specifications, and cost estimate. Construction Cost: $5 Million Design Completed: 2005 Construction Completed: 2007 Client Contact: David Liu, Director of Public Works 909.396.5671 Avenue - Phase III, Inspection & Survey DMS Consultants, Inc. T Page d The City of Diamond Bar has approved improvement plans and specifications for construction of the Grand Avenue Beautification -Betterment Project - Phase III, and intends to retain the services of a Consultant to provide contract administration, inspection, surveying and staking services. The area of work for Phase III is located on Grand Avenue from Rolling Knoll Road to the easterly City limits. The project consists of reconstruction of existing roadway, reconstruction of existing curb and gutter, sidewalk and curb ramps at locations shown on plans, landscape and irrigation improvements in the median divider, and striping and signage. Construction contract documents allow the contractor to complete the work within 90 calendar days. The project has a tentative start date of June 1, 2008. The scope of work consists of the following: ■ Coordinate and conduct preconstruction meeting. • Prepare and submit award package to Caltrans Local Assistance office. ■ Coordinate with utility companies. ■ Provide construction inspection to ensure that the contractor is in full compliance with the federal requirements, certified payroll, plans and specifications. ■ Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. • Prepare and submit daily/weekly Resident Engineer's report. • Provide construction surveying and staking services as necessary to assist the Contractor in construction of the proposed improvements per the plans and specifications. ■ Respond to and address Contractor's request for information/questions regarding design issues. ■ Review/monitor Contractor's progress and schedule. ■ Prepare and submit up to five invoices to Caltrans office of Local Assistance to reimburse the City with federal construction funds. • Conduct a final job walk and prepare a punch list. ■ Recommend for final acceptance of the project. ■ Maintain project construction records and prepare record drawings used to prepare as -built plans. ■ Provide construction staking services. Grand Avenue - Phase If/, Inspection & Survey DMS Consultants, Inc v Page 4 Pre -Construction Meeting V Contract Administrator in consultation with the City Staff and the Contractor will send out notifications to various agencies and utility companies to schedule the preconstruction meeting. It will be the responsibility of our Administrator to prepare minutes of the meeting. Utility Coordination During Construction V Throughout the duration of the contract, our field staff will coordinate as necessary with utility companies to ensure smooth completion of the project. Inspection/Adm inistration V Assist the City in coordinating the construction activities with the Diamond Bar Country Estates and Diamond Bar Center. V Field Inspector will perform inspector/administrator's duties as set forth in the scope of work for the project. Guidance for the manner in which those duties are carried out is best described in: ■ Project Plans and Specifications • Standard Specifications for Public Works Construction, 2006 Edition • Public Works Inspectors Manual (Published by Building News Inc.) • Caltrans Construction and Local Assistance Manual Daily/Weekly Reports Field Inspector will prepare daily reports addressing progress of the project, weather conditions, number of workers on site, subcontractors present on site, directions given to Contractor, and potential problems which may cause delay or extra work. Copies of daily reports along with photo documentation will be. submitted to the City on a weekly basis. Grand Avenue - Phase 111, Inspection& Survey DMS Consultants, Inc. v Page 5 Surveying and Staking Services V Refresh primary horizontal and vertical control. Set and maintain additional control points as needed. Provide blue top stakes and provide one set of finished surface stakes. Stakes will be set at 50 feet on center. T Provide one set of stakes at 25 foot intervals for construction of curb and gutter on Grand Avenue at locations indicated on plans. V Curb ramps at locations indicated on the plans. V Establish and verify ties for existing monuments. V Set final monuments. Compliance with Federal Requirements V Assist City in advertising and responding to contractor's inquiries during bid process. V Attend bid opening and ensure compliance with federal requirements. V Prepare federally required exhibits for construction award package after contract is awarded and submit award package to Caltrans. V Assist the City in planning and scheduling a pre -construction meeting. Prepare meeting notice and agenda. Attend and run meeting by reviewing federal requirements, plans, specifications, bid schedule and other project details. Prepare minutes of meeting. V Coordinate construction schedule and activities with utility companies. V Coordinate with City to obtain and review contractors federally required submittals. V Schedule and attend project site kick-off meeting with all parties including utility companies. V Ensure proper distribution of Public Notices(s) regarding project construction. V Assist the City in obtaining the services of two independent material testing firms to comply with federal quality control requirements. V Review contract change order (CCO) eligibility and participation requirements. Assist with preparation of CCOs throughout construction. V Respond to contractor's request for information (RFIs). Grand Avenue - Phase /it, Inspection& Survey DMS Consultants, Inc. T Page 6 V Labor compliance administration — schedule a field meeting with inspectors, contractor's superintendent, representatives of sub -contractors to review federal requirements, establish a process for labor compliance interviews. Obtain copies of certified payrolls, review interview forms and daily logs. V Prepare reimbursement progress invoices. V Submit three invoices to Caltrans and follow up to ensure timely processing of invoices. V Prepare final reimbursement invoice, all exhibits required and submit the completion package to Caltrans. Landscape and Irrigation Improvements V The Landscape Inspector will make two trips to the nursery to review and approve plant material and tag trees. The Landscape Inspector will also review Contractor's submittals for soil and other materials as necessary. The Landscape Inspector will make a total of eight visits to the job site to ensure compliance with design plans. Traffic Striping Improvements V The Traffic inspector will supervise installation of traffic striping work and will coordinate with striping contractor and lead inspector. Track Claims Against the Contractor V Some claims against the Contractor are inevitable and will be received either in the field or by the City Staff. These claims will be reviewed by DMS Consultants, Inc. Specific information on the damage, date and time of event, location where damage occurred will be requested from the claimant. This information will be provided to the Contractor for resolution. Each claim will be tracked to identify when the initial claim was made, when information was submitted to the Contractor, and when the claim was settled. Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. v Page 7 Final Job Walk and Punch List v Ai the completion of the project, the Field Inspector will prepare a "Punch List" identifying items to be addressed by the Contractor prior to final acceptance of the job. Final Acceptance i Recommend for final acceptance of the project. The most important element in the provision of professional services is the assignment of key personnel. Quality personnel and an effective management system combine to produce quality services. City of Diamond Bar Mr. David G. Liu Director of Public Works Mr. SurenderDewan, P.E. Principal -in -Charge DMS Consultants Inc. Mr, John Huie Traffic Inspector Warren C. Stecke Traffic Engineering Mr. Rene Cohen Field Inspector DMS Consultants, Inc. Mr. Eric Sterling Landscape Inspector David Volz Design Mr. Fred Alamolhoda Contract Administrator LAE Associates Assistant Project Manager Technical Assistant LAE Associates tAEAssodates Mr. Charles Tuggle, L S. Survey Party Chief DMS Consultants Inc. 2 -Man Survey Crew Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. v Page `1 Additional information regarding the professional capabilities of DMS Consultants, Inc. can be obtained by contacting our present and former clients listed below. We urge you to contact these references regarding our record of performance, quality of work, and ability to meet time schedules. Mr. Hal Arbogast Director of Public Works City of Cerritos 18125 Bloomfield Avenue Cerritos, California 90703-3130 562.860.0311 Mr. Krishna Patel Director of Public Works City of San Dimas 245 East Bonita Avenue San Dimas, California 91773 909.394.6200 Mr. Sean Crumby Director of Public Works/City Engineer City of Stanton 7800 Katella Avenue Stanton, CA 90680 714.379.9222 Avenue - Phase III, Inspection& Survey DMS Consultants, inc. V Page I U INSURANCE DMS Consultants, Inc. carries workman's compensation, general liability, and error's and omission insurance in the amounts required by the City of Diamond Bar. All requirements set forth by the City will be met and the insurance certificate will be in a format satisfactory to the City Attorney before entering into contractual agreement with the City of Diamond Bar. CONTRACT ADMINISTRATION AND INSPECTION SERVICES Preconstruction Meeting: ........................................ . $500.00 Field Inspector: 520 hours at $85.00................................................................. $44,200.00 Project Manager: 52 hours at $115.00................................................................... $5,980.00 As -Built Plans: ............................................................................................................ lans:............................................................................................................ $1,000.00 Reimbursable Expenses and Weekly Reports: .................................................................... $700.00 SUBTOTAL: ............................................................... $52,380.00 SUBCONSULTANTS - Fee includes 10% mark-up) LAE Associates Contract Administrator: 257 hours at $120.00 .................................................... $30,840.00 Assistant Project Manager: 40 hours at $100.00....................................................:....$4,000.00 Technical Assistant: 64 hours at $70.00.......................................................... $4,480.00 David Volz Design Landscape Inspector: 24 hours at $105.00.......................................................... $2,520.00 8 site meetings at $400.00 each ......................................... $3,200.00 Warren C. Siecke Traffic Inspector: 40 hours at $110.00.....................................................:....$4,400.00 SUBTOTAL: .............................................................. $49,440.00 CONSTRUCTION STAKING SERVICES Establish centerline control: .......................................................................................... $1,560.00 Runbench circuit: .......................................................................................................$1,560.00 Street stationing along curb - one side only: .................................................................. $3,120.00 Curb and gutter stakes at 25' intervals - one set only: ..................................................... $2,340.00 Curb ramp stakes -13 ramps: . _ ................................................................................... amps:...................................................................................... $5,070.00 Establish and verify ties for 13 existing monuments: ................................... ........... : .... $2,600.00 Reset 13 survey monuments: ........................................................................................ $3,250.00 SUBTOTAL: .............................................................. $19,500.00 TOTAL. PROJECT NOT -TO -EXCEED FEE: ....................................................... $121,320.00 Notes: 1. Ir the event the duration of the contract was to exceed 90 calendar days orh a tentotive start date of 6,.7"08, ar'ditionai sen ices be provided at $85.00/hour for Field Inspector. 2. Any additional staking or re -staking required wiff be billed at S 195.00/hour, with o minimum or four hours per request. Grand Avenue - Phase III, Inspection& Survey DMS Consultants, Inc. ♦ Page 1'L CITY COUNCIL Agenda # 6.13 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Membe6er"" he City Council VIA: James DeStefano, City Mana / y TITLE:INCREASE THE APPROPRIATIO FOR THE TRAFFIC MANAGEMENT SYSTEM PROJECT IN THE CAPITAL IMPROVEMENT FUND BY $3,650 TO BE FUNDED WITH AN INCREASE IN ESTIMATED REVENUE FROM LOS ANGELES COUNTY AND APPROVE CONTRACT AMENDMENT WITH TRANSCORE ITS, LLC FOR PROCUREMENT OF ETHERNET BASED COMMUNICATIONS EQUIPMENT FOR THE DIAMOND BAR TRAFFIC MANAGEMENT SYSTEM IN THE AMOUNT OF $93,650. RECOMMENDATION: Approve amendment. FINANCIAL IMPACT: For Fiscal Year 2007-2008, a budget amount of $575,000 was allocated and approved by the City Council for implementation of the Diamond Bar Traffic Management System (TMS). The budget amount is funded through a combination of Proposition A & C Funds ($224,400) and a subsidy from the Los Angeles County Cooperative Agreement ($350,600). Los Angeles County had also agreed to fund the additional cost necessary to procure Ethernet based communications equipment in the amount of $93,650. Due to lengthy processing times with LA County, it is beneficial for the City to move forward with procurement of the equipment with its own funds with the expectation that LA County will fully reimburse the City by July 30, 2008. BACKGROUND/DISCUSSION: At the time of contract award to Transcore, LA County had originally planned to procure the Ethernet based communications equipment and subsequently provide the items to the City for implementation. However, LA County's purchasing policy imposes very strict and time consuming requirements on sole source equipment purchases. Preliminary research efforts by the City and Transcore revealed that RuggedCom was the most appropriate equipment that could meet the necessary performance specifications. Transcore has field tested a number of equipment manufacturers but the RuggedCom equipment was successfully field tested in Diamond Bar's existing traffic signal network while being economically priced. Although a bid and advertisement process was considered, it was determined that significant time would be lost in field testing alternative equipment that was being proclaimed as an approved equal to RuggedCom's equipment. This was anticipated to create a lengthy procurement process that would potentially put the City at risk with the technology that had been unproven over the long term. Given the complexity of a Traffic Management System, we did not want to put our system at risk with technologies that may not have been proven or have had only a short track record of use. Therefore, it was decided that the City's sole sourcing of the equipment would be the best approach while minimizing risk to the overall system. PREPARED BY: Rick Yee, Senior Engineer Date Prepared: May 28, 2008 REVIEWED BY: Da G. u, Director of Public Works Attachments: Contract Amendment No. 1 Transcore Communications Equipment Proposal dated May 20, 2008 AMENDMENT NO. 1 TO THE PURCHASE AND LICENSE AGREEMENT This Amendment No. 1 is made and entered into this 3 d day of June 2008, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Transcore ITS, LLC (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide for the implementation of the Diamond Bar Traffic Management System, which the Agreement was dated September 24, 2007. (ii.) The CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide engineering services related to the implementation of the Diamond Bar Traffic Management System. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific additional services to be performed by Consultant are as described in Exhibit "A", dated May 20, 2008, for the procurement of Ethernet based communications equipment. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: Transcore ITS, LLC A City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Michael Mauritz Vice President James DeStefano, City Manager EXHIBIT "A" 626 Wilshire Wvcl- Si te 818 Los Angeies, CA 90017 TR SE® RE Phone 3) 3 -089222 r - j , s;, , Far,: (2131 327-0892 LJJv May 20`h, 2008 Mr. Rick Yee, P.E. Senior Engineer City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 Subject: Diamond Bar Traffic Management System (DBTMS) Change Order — Ethernet -over -Copper Communications Equipment Procurement Dear M ee: This letter presents TransCore's price quote for providing Ethernet -over -Copper communications equipment in support of the Diamond Bar Traffic Management System (DBTMS). TransCore's price for providing this equipment, based on the quantities detailed below, is $93,649.92. Please note that the estimated quantities, and thus this quote, are based on the "DBTMS Communications Conceptual Design (DRAFT)". TransCore recommends providing this equipment on a unit price basis so that the City will only be invoiced based on the actual quantities delivered. This quote is valid for 60 -days. Description..•.- Price Extended Price Finer -to -Copper RuggedComm RS -900L -HI -D -C2 -XX -V1 8 $1,371.90 $10,975.20 Copper -to -Copper RuggedComm RS -930L -HI -D -V1 -V1 34 $1,571.65 $53,436.10 Copper -to -Copper RuggedComm RS -930L -HI -D -VI -XX 16 $1,210.40 $19,366.40 Pigtail Power Cords 43-10-0008 58 $10.20 $591.60 Sub Total $84,369.30 Tax (81/6) $6,749.54 Freight (30/6) $2,531.08 TOTAL $93,649.92 This equipment will be provided with the manufacturer's standard warranty, which is for 5 -years from date of purchase. This warranty allows for the replacement of any defective equipment, but does not include labor for troubleshooting or replacement. The labor for troubleshooting or replacement can be performed by the City or integrated into the system maintenance agreement to be developed at a later date. TR SCORE MMay 20", 2008 Mr. Rick Yee Page 2 City of Diamond Bar Since the procurement of this equipment are outside the scope of TransCore's original Purchase and License Agreement (PLA), we respectfully request that the City issue a change order for the amount of $93,649.92 to cover this additional equipment. Should you have any questions or comments, please do not hesitate to contact me at (213) 488- 2201. Very truly yours, TRANSCORE ITS, LL Charles Dankocsik Senior Associate MCD/slt cc: File: 2307090, Correspondence CITY COUNCIL Agenda # 6.14 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members f e City Council t VIA: James DeStefano, City Mana er TITLE: ADOPT RESOLUTION NO. 2008- OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING 350 FEET OF RED CURB SOUTH OF THE CURB RETURN AT THE ENTRYWAY OF THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT (WVUSD) ALONG THE EAST SIDE OF LEMON AVENUE RECOMMENDATION: Adopt. FINANCIAL IMPACT: The recommended red curb installation could be accomplished through existing Public Works maintenance budgets. BACKGROUND/DISCUSSION: The City received a complaint regarding egress from the Walnut Valley Unified School District (WVUSD) due to cars parked south of the curb return at the entryway to the District along the northbound side of Lemon Avenue. WVUSD is located on a major thoroughfare positioned between Lycoming Street to the north and the SR -60 to the south. WVUSD requested the public curb adjacent to its property at 880 South Lemon Avenue south of the main driveway be painted red. Currently, there is "One Hour Commercial Vehicle Parking" signs at the requested location. However, according to the District, the "One Hour Commercial Vehicle Parking" signage is not adequate. The District maintains that vehicles parked along the curb block the view of on on -coming traffic for District vehicles, such as school buses and work vehicles that leave through the main entrance. In addition, student pick-up and drop-off coincide with the heavy traffic on Lemon Avenue. Recently, staff completed a field study to determine line of sight concerns at the requested location, specifically south of the curb return at the entryway to the District along the east side of Lemon Avenue. The line -of -sight is the clear visible distance between an exiting vehicle and approaching traffic. A minimum recommended line of sight can be calculated on the basis of sight -distance guidelines that consider factors such as the speed of on -coming traffic and lane widths. On the basis of the safe -stopping sight distance calculated at the location, staff recommends installing 350' of red curb south of the curb return at the entryway to the District along the east side of Lemon Avenue. Staff maintains that the suggested red curb would enhance sight distance in the area. PREPARED BY: Patrick Gallegos, Management Analyst Date Prepared: May 27, 2008 REVIEWED BY: Dav' . Liu, Director of Public Works RESOLUTION NO. 2008 -XX. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING 350 FEET OF RED CURB SOUTH OF THE CURB RETURN AT THE ENTRYWAY OF THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT (WVUSD) ALONG THE EAST SIDE OF LEMON AVENUE A. RECITALS. WHEREAS, public safety concerns have been expressed for the need to establish a parking restriction that prohibits parked vehicles from creating line -of -sight problems; and WHEREAS, Section 22507 of the California Vehicle Code permits local authorities to restrict parking on streets under their jurisdiction; and WHEREAS, the City's Public Works Department has determined there is a need to restrict vehicles from parking any time along a portion of the east side of Lemon Avenue to maintain clear line -of -sight; and B. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Said action is pursuant to Sections 10.08.010 and 10.08.080 of the City of Diamond Bar Municipal Code, as heretofore adopted; SECTION 2. The City Council hereby finds the public health, safety and welfare will be best protected by installing 350 feet of red curb south of the curb return at entryway to the District along the east side of Lemon Avenue, as herein prescribed; SECTION 3. This resolution shall not become effective until the 350 feet of red curb south of the curb return at entryway to the District along the east side of Lemon Avenue is installed; and SECTION 4. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said red curbing to be installed. PASSED, APPROVED AND ADOPTED this day of , 2008. Jack Tanaka, Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2008 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 6.15 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Memberse City Council VIA: James DeStefano, City Manage, TITLE: APPROVAL OF LEGISLATIVE SU COMMITTEE RECOMMENDATION TO SUPPORT AB 844 (BERRYHILL), REQUIRING SCRAP METAL DEALERS AND RECYCLERS TO COMPLY WITH ADDITIONAL RECORD-KEEPING AND IDENTIFICATION PROCEDURES TO ENSURE THEY ARE NOT PURCHASING STOLEN MATERIALS. RECOMMENDATION: Approve. FISCAL IMPACT: There is no fiscal impact associated with supporting AB 844. BACKGROUND / DISCUSSION: In recent months, thieves have targeted the signs on the City's entry monuments and in parks, stealing the copper displays to sell at scrap yards or recyclers for small amounts of cash. Often, these collectors do not confirm the source of the illegal metal they are purchasing or the identity of the seller. And while the stolen copper may not draw much in return at scrap yards, the cost for the City to order and manufacture replacements is significant. In an effort to limit the market for illegal copper sales, AB 844 by Assembly Member Berryhill requires those in the scrap metal/recycling industry to adopt additional record-keeping and identification requirements, including delayed payment (three days to confirm the seller's identity) enhanced payment tracking techniques (payment by check rather than cash) and securing a photograph or video of the seller, the seller's business address, or a copy of the seller's government issued identification card, among others. The legislation also allows cities to adopt stricter local laws should state statutes fail to meet local public safety requirements. These procedures will reduce the market for illegal sales and assist in locating and arresting metal thieves. Recommended Action: Support The attached resolution and letter of support will be sent to Assembly Member Berryhill, Joe A. Gonsalves & Son, and the League of California Cities. Prepared by: i Ryan McLe n, Assistant to the City Manager Attachments: Resolution and letter supporting AB 844 (Berryhill). RESOLUTION 2008 - RESOLUTION SUPPORTING AB 844 (BERRYHILL), REQUIRING SCRAP METAL DEALERS AND RECYCLERS TO COMPLY WITH ADDITIONAL RECORD-KEEPING AND IDENTIFICATION PROCEDURES TO ENSURE THEY ARE NOT PURCHASING STOLEN MATERIALS. WHEREAS, in recent years, scrap metal theft has become an increasing public safety issue in cities; and WHEREAS, the theft of copper signs, plaques, and wires requires cities to fund the significant cost of replacements; and WHEREAS, stolen scrap metal is often sold to scrap metal dealers and recyclers for cash to fund criminal activity; and WHEREAS, current procedures do not require those in the scrap metal and recycling industries to confirm the origin of the materials and the identity of the seller; and WHEREAS, AB 844 (Berryhill) would require the scrap metal industry to comply with additional record-keeping and identification procedures to ensure they are not purchasing stolen materials; and WHEREAS, these new requirements will help to eliminate the market for stolen scrap metals and assist in identifying thieves. THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar supports AB 844 (Berryhill). PASSED, APPROVED, AND ADOPTED this 3rd day of June, 2008. Jack Tanaka, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2008- as duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 3rd day of June, 2008, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar June 3, 2008 The Honorable Tom Berryhill State Capitol, Room 4116 Sacramento CA 95814 FAX: 916-319-2125 RE: AB 844 (Berrvhill) Junk Dealers and Recyclers• nonferrous material Notice of SUPPORT Dear Assembly Member Berryhill: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, AB 844. The subcommittee recommended to the full City Council that they support AB 844. Subsequently, on June 3, 2008, the Diamond Bar City Council voted to support the bill. In recent years, scrap metal theft has become an increasing public safety issue for cities throughout California. Stolen items include copper tubing and wire, metal monument signs and plaques, brass grave markers and platinum -laced catalytic converters, with a large portion of these thefts linked to individuals who steal the metal to fund illegal activities. In the past year, the City of Diamond Bar has been forced to fund the manufacture and replacement of several stolen copper entry signs, park dedication plaques, as well as copper lighting wires, all at a significant cost. AB 844 will assist in reducing local public safety concerns by requiring additional identification of consumers who recycle scrap metals, requiring a three-day delay in payment to consumers, and allowing cities to go beyond state law when they feel the local public safety needs warrant a stronger ordinance to prevent these thefts. For these reasons, the City of Diamond Bar supports AB 844 Sincerely, Jack Tanaka Mayor Cc: Joe A. Gonsalves & Son Kyra Ross, League of California Cities, FAX 916-658-8240 Diamond Bar City Council James DeStefano, City Manager Dave Doyle, Assistant City Manager CITY COUNCIL Agenda # *8 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g'V TITLE: ADOPT RESOLUTION NO. 200 -XX AMENDING THE AB939 FEES FOR THE INTEGRATED WASTE MANAGEMENT PLAN/PROGRAM RECOMMENDATION: Adopt. BACKGROUND: Assembly Bill 939 (AB 939), known as the Integrated Waste Management Act, established a solid waste management mandate which requires cities to implement plans and programs for source reduction, reuse, and recycling as integrated waste management practices. To offset the costs of preparing and implementing an integrated waste management plan/program, in 1990, the City established AB 939 fees for residential accounts ($0.35 per subscriber) and commercial bins ($6.00 per account) (Resolution No. 90-102). In 2000, these fees were increased from $0.35 to $0.75 per residential subscriber while the commercial fees remained at the 1990 rate of $6.00 (changed from $6 per account to $6 per bin) and $40 per roll -off (see Attachment A). Since 2000, the AB 939 fees have not been adjusted for both residential and commercial sectors in the City although the mandated requirements of AB 939 and costs of programs associated with it have increased over the years. DISCUSSION: At present, through Waste Management and Valley Vista Services, the City collects an average of $215,000 of AB 939 fees annually. Some of the items that the funds are expended for includes: reporting, monitoring of recycling programs, educational outreach activities/giveaways/publications (such as Enviro-link), construction and demolition debris, sharps disposal, street sweeping, street sweeping debris/composting, household hazardous waste and drainage device maintenance/cleaning. Two major programs that were not paid for by the City's AB 939 fund prior to the year 2000 include street sweeping ($165,000 for FY 07-08) and storm drain cleaning ($20,000 for FY 07- 08). These two programs total $185,000 in FY 07-08. As shown in Attachment B, the difference or shortage in revenues in 05/06, 06/07 and 07/08 are ($95,519), ($170,643) and ($219,082) respectively. These revenues have not been able to offset the expenditures for the past few years. FINANCIAL SUMMARY: For the residential sector, the adjusted AB 939 fee is proposed to be increased to $1.25 per residential account from current level of $0.75 per residential account, $12 per residential bin from the current level of $6 per bin, and $50 per residential roll off from the current level of $40 per roll off. The new monthly total will be $21,140 (see Attachment B). For the commercial and multifamily sector, the adjusted AB 939 fee is proposed to be increased to $12 per commercial and multifamily bin for a one time service from the current level of $6.00 per bin and an additional $9 for each additional service and $50 per commercial roll off from the current level of $40 per roll off. The new monthly total will be $17,688 (see Attachment B). Upon approval, the total adjusted monthly AB 939 fees will be $38,828 and the total annual AB 939 fees collected will be $465,939 for FY 08-09. This amount will help offset the proposed budget of $454,870 for maintaining Diamond Bar's integrated waste management plan/program. Note that the projected expenditure for FY 07-08 is $489,612. Currently in FY 07-08, the Integrated Waste Management Fund also includes used oil grant, beverage container grant and a -waste revenue. The a -waste revenue (based on fundraising roundup events that brings in inconsistent rebates) is not accounted for because it is not a reliable source of income. Approved by the State Controller annually, the used oil grant (approx. $25,158) and beverage container grant (approx. $15,872) are not accounted for in staffs calculations because the combined total of $41,030 is based on availability and will be needed as "safety net" revenue to help alleviate annual cost and increases associated with these specific program activities. Page 2 of 4 Based on approximately 15,400 combined single-family units and multifamily units served by Waste Management. The proposed residential rates have been compared to other local communities for comparison below: Proposed Residential Monthly Rate for a 64 Gallon Capacity Container for 2008- 2009 CITY TOTAL RATE La Verne $18.86 Walnut $19.37 Diamond Bar *$21.01 San Dimas $22.33 Claremont $23.24 Note: The above listed rates include each City's respective fees (i.e. AB 939, Franchise, etc.) *Includes proposed new AB 939 Fee of $1.25 From the above comparison, City of Diamond Bar's residential rates is in a median range among the selected sample of like -cities. Based on approximately 615 commercial accounts serviced by Valley Vista, the proposed commercial rates have been compared to other local communities for comparison below: Commercial and Multifamily Monthly Rate for a 3 Cubic Yard Bin Collected Once Weekly CITY TOTAL RATE Walnut $103.30 La Puente $105.55 Diamond Bar *$106.68 La Verne $119.91 San Dimas $139.94 Baldwin Park $149.80 City of Industry $153.39 Note: The above listed rates include each City's respective fees (i.e. AB 939, Franchise, etc.) *Include proposed AB 939 fees of $12 Page 3 of 4 From the above comparison, the City of Diamond Bar's commercial and multifamily bin rates is in the lower range among the selected sample of cities. Staff finds the AB 939 rate adjustment request to be reasonable and appropriate to be included in the new trash rates for FY 08-09. Waste Management and Valley Vista proposes to incorporate the AB 939 fees and implement the new rates beginning July 1, 2008 in order to provide their customers with sufficient notice. Our current waste hauler agreements will expire in August of 2010. At that time, all fees will need to be re- evaluated. PREPARED BY: Joyce Lee, Sr. Management Analyst REVIE BY: David G.iu Director of Public Works Attachment: A. Fee Matrix B. AB 939 Adjustment Spreadsheet C. Resolution No. 2008 -XX Page 4 of 4 Type of Service Residential Bins Roll -off Total Estimated # of Account/ Bins 13,691 13,691 15,400 300 735 670 50 50 36 City of Diamond Bar Estimated AB 939 Fee Matrix FY 2008-2009 Annual Regulatory Fee $0.35 $0.75 $1.25 $6.00 $6.00 $12.00+9 $40 $40 Projected Monthly Total $ 4,791.85 $ 10,268.25 $ 19,250.00 $ 1,800.00 $ 4,410.00 $ 17,778.27 $ 2,000.00 $ 2,000.00 $ 1,800.00 $ 8,591.85 $ 16,678.25 Attachment A Projected Yearly Total $ 57,502.20 $123,219.00 $231,000.00 $ 21,600.00 $ 52,920.00 $213,339.24 $ 24,000.00 $ 24,000.00 $ 21,600.00 $103,102.20 $200,139.00 $465,939.24 �i=status cope: v=original based on 1990, C=current based on 2000, P=proposed for 2008-2009 AB 939 Adjustment Attachment B Personnel Services 88,113 142,549 Supplies 5,48.5 13,849 Operating Ex p - 15,099 - 24,336, Professional Svs _- 15,752, 8,758' Contract Svs- 72,5 35 4 02 9,9' Transfer out _ L 152,686 185,000 total $ 349,490.004 $ 423,521.00 AB 939 Admin Fee 2.11,096 - 210,9341 220,000 2.814.00 -- - -- Oil rant - Beverage cont grant 9 - . 26,617 16 258! 20,880 - 16,087 25,158... - - 15,872 - - - �_ - _ - - --- - -- - E -waste rev oF 4,9774 9,5001, - - total 253,971 252,878 -- 270,530' -- - - 3 2106.00 - $ -- (95,519.00)'. $ - (170,643.00) $ - (219,082.00)1 _ I 57.00 $ Residential Subscribers Temp 3 yard bins - 15,400 $ 70 $ 0.75 $ 6.00 t $ 11,550.00 $ 420 1.25 $ 19,250.00 00 12.00 $ 840.00 Roll -off Units _ total 21 $ 40.00 $ 840.00 $ - 50.00 $ 1,050.00 - --- - I $ 12,810.00 � $ 21,.140.00 Roll -off Units $ 40.00 $12 + additonal 9 see bin service Bins 1 and to 6 and - 605 $ 3,600.00 - - Y - --- -- - $ -- 4,200.00 1 $ 50_00 $ 750.00 total - $ 17,688.27 total average bin per month _670 total avg roll off per month 36' 1x service 35 /0 - - 234.5 $ 12.00 _; $ 2.814.00 -- - 2x service 18%, ' $ 21.00 $ 2,532.60 3x service 27% --- -120.6. - - 180.9 $ 30.00 $ 5,427.00 4x service 7�%- 23, $ -- - 5x service -- 10 /° - --- -46 ------- 67' $ - 48.00 $ - 3 2106.00 - 6x service 3%, -- 20.1 $ 57.00 $ 1,145.70 $ 16,938.27 - - - - AB 939 Adjustment Attachment B RESOLUTION NO. 2008 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING AB 939 FEES FOR THE INTEGRATED WASTE MANAGEMENT PLAN/PROGRAM A. RECITALS (i) Chapter 8.16, Division 1, Section 8.16.240 of the Municipal Code of the City of Diamond Bar implements the provisions of the California Integrated Waste Management Act of 1989; (ii) Chapter 8.16, Division 2, Section 8.16.430.(b) (1) of said Code, states that the City Council shall have the authority , pursuant to Public Resources Code 41901 granting local fee authority, to impose fees in amount sufficient to pay the costs of preparing, adopting, and implementing an integrated waste management plan/program; (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. SECTION 2. The monthly AB 939 fee for the collection, removal, disposal, and recycling of residential waste shall be $1.25 per unit per month from units that use automated carts. Said fee shall be paid monthly, effective July 1, 2008. SECTION 3. The monthly AB 939 fee for the collection, removal, disposal, and recycling of waste from all bin -served accounts shall be $12.00 per bin per month for one time service per week. Additional service per week will be an additional $9.00 per bin per month, effective July 1, 2008. SECTION 4. The monthly AB 939 fee for the collection, removal, disposal, and recycling of any waste accumulated for storage in approved roll -off boxes and containers shall be $50.00 per container/box per month. Said fee shall be paid monthly, effective July 1, 2008. SECTION 5. To offset the costs of preparing, adopting, and implementing an integrated waste management plan/program, the City established monthly AB 939 fees for all residential and commercial accounts. These new fees are not expected to exceed the cost of recovering the expenses in administering the solid waste ordinance and the Integrated Waste Management Act. SECTION 6. The City Clerk or her duly appointed deputy shall certify the adoption of this Resolution by the City Council. PASSED, APPROVED AND ADOPTED by the City Council of the City of Diamond Bar this day of , 2008. Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved, and adopted at the regular meeting of the City Council of the City of Diamond Bar held on day of 2008, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMEBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar CITY COUNCIL Agenda # _ g , 2 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e TITLE: APPROVE VALLEY VISTA SERVICES' RATE CPI AND DISPOSAL COSTS RECOMMENDATION: Approve rate adjustments. FINANCIAL IMPACT: There is no financial impact to the City; the by Valley Vista Services customers (i.e. adjustments have been reviewed and found and area standards. BACKGROUND: ADJUSTMENTS FOR proposed rate adjustments bin/ roll -off users). The to be accurate, as well a: will be paid for requested rate within industry In August 2000, the City Council awarded an exclusive contract to Valley Vista Services to collect refuse and recyclables in the commercial (bin) sector. All requests for rate adjustments have been prepared in accordance with the Rate Adjustment Methodology (Attachment A) appended to the service provider's agreement: (a) A cost of living, Consumer Price Index (CPI) adjustment to the service component (i.e. non -disposal portion) of the rate, pursuant to cost -of -living changes based on the Los Angeles/Anaheim/ Riverside Area Index, covering the period of April 1, 2007 through March 31, 2008. (b) An increase for that portion of the rate which is impacted by aggregated disposal costs (i.e. dumping/tipping fees). (c) Adjustment for other extraordinary costs. Of the above rate adjustments, the City Manager is authorized to approve a CPI related rate adjustment; Disposal and Extraordinary costs are subject to review and approval by the City Council. Effective date of rate adjustments is July 1, 2008 if the rate requests are timely and complete. DISCUSSION: Valley Vista Services submitted their request for adjustments to their existing rates. Staff thoroughly reviewed their request, which includes the following items: (a) A CPI adjustment factor of 3.28% was applied to the service component (non - disposal portion) for the year April 1, 2007 through March 31, 2008. (b) A disposal cost adjustment of 8.39% was applied to the dumping fee component. The County Sanitation Districts of Los Angeles County has increased landfill rates for municipal solid and inert waste at the Puente Hills landfill by $3.21 per ton effective January 1, 2008. Valley Vista has incurred this cost and requests an increase in its contract dump/transfer costs from the current rate of $38.25 per ton to $41.46 per ton. (c) There is a 0.6% adjustment applied to the non -disposal portion of the rates for the rising costs of fuel. Valley Vista Services has provided a Rate Schedule (Attachment B) that illustrates the breakdown of the percentage increase in the CPI, fuel and disposal costs, which are collectively distributed relative to the size of the container. The current and proposed rates, incorporating the combined increase and the proposed AB 939 fees of $12.00 per month for 1 time bin service and $9.00 for additional bin service along with the proposed $50.00 per month AB 939 fees for roll -offs, are presented in the following tables. Service Frequency 1.5 CY 3 CY 6 CY Current *Proposed Current *Proposed Current *Proposed 1x Refuse $71.74 $80.85 96.06 $106.68 $136.98 $150.31 2x Refuse $112.04 $132.28 $151.72 $174.62 $215.10 $242.71 1X Recycle - - $45.03 $47.34 $65.49 $69.16 2X Recycle I - I - 1 $72.86 1 $76.81 1 $104.551 $110.86 *The above listed rates include proposed City AB 939 fees of $12.00 per bin/ per month for 1x bin service and $9.00 for additional bin service. Service Frequency 3 CY 6 CY 40 Yard Roll -off Current *Proposed Current *Proposed Current *Proposed Temp. Service 1X $98.55 $110.10 $120.29 $133.15 $450 $485 *The above listed rates include proposed City AB 939 fees of $12.00 per bin/ per month for 1x bin service and $50.00 per roll -off service per month. Page 2 of 3 The proposed commercial rates have been compared to other local communities for comparison below: Commercial Monthly Rate for a 3 Cubic Yard Bin Collected Once Weekly CITY TOTAL RATE* Walnut $103.30 La Puente $105.55 Diamond Bar *$106.68 La Verne $119.91 San Dimas $139.94 Baldwin Park $149.80 City of Industry $153.39 Note: Includes franchise, AB 939 fees, and other fees for all cities *Include proposed AB 939 fee of $12 Based on the above comparison, the City of Diamond Bar's commercial rates are among the lowest of the selected sample of cities. In conclusion, staff finds Valley Vista Services rate adjustment request to be reasonable and appropriate. Although Valley Vista Services proposes to implement the new rates immediately, staff recommends an implementation date of July 1, 2008, in order to provide their customers with sufficient notice. PREPARED BY: Joyce Lee, Senior Management Analyst REVIEWED B id G."Gu. P.E. Director of Public Works Attachments: A. Exhibit A from the Agreements (Rate Adjustment Methodology for Valley Vista Services ) B. Request for Rate Adjustment from Valley Vista Services, dated April 18, 2008. Page 3 of 3 ATTACHMENT A Exhibit "A" Rate Adjustment Methodology for Valley Vista Services Definition For Service: The normal rates shall include a Service Portion and a Disposal Portion. The Disposal Portion reflects tipping fees and any assessments directly related to disposal of trash. The Service Portion of the rate shall be all other non -disposal costs of business. CPI Rate Adjustment Subject to the approval of the City Manager, the fees identified in Exhibit "A" will be adjusted on July 1St of each year beginning July 1, 2002 by the percentage change in the Consumer Price Index (CPI) for the 12 months ended the previous March 31St based on the Los Angeles/ Anaheim/Riverside Area Index. The CPI index will be applied solely to the non -disposal portion of the rate. The CPI index will not apply to the disposal portion of the rate structure. Disposal Rate Adjustment Fees found in Exhibit "A' reflect a $23.00 per ton blended disposal rate. In conjunction with the annual CPI rate adjustment schedule and procedure, the Contractor will submit all necessary documentation requested by the City Manager to establish the net change in annual disposal costs for the previous 12 months ended the previous March 31St. This net change in disposal costs will be apportioned to the rates based on the portion of the rate attributed to disposal costs. Disposal adjustments will be limited to annual changes in disposal gate rates, government mandated fees, and taxes. No disposal facilities will be utilized by the Contractor without a 30 -day prior written consent of the City Manager. The disposal rate will be adjusted by resolution of the City Council on or before July 1St of each year beginning July 1, 2002 in accordance with the changes recommended by the City Manager. Extraordinary Rate Adjustment In addition to the above, the Contractor may request in writing an increase in the service charges above the CPI and disposal costs based upon extraordinary circumstances limited to the following: transportation, processing, government mandated fees and taxes, and other costs as documented and agreed to by the City Manager. The Contractor's request will be submitted in conjunction with the annual CPI rate adjustment, and will be added to any CPI and disposal rate adjustment. The rate will be adjusted for extraordinary circumstances by resolution of the City Council on or before July 1St of each year beginning July 2, 2002 in accordance with the changes recommended by the City Manager. Rate Adjustment Schedule All requests for rate adjustments shall be submitted by the Contractor by or before April 20th of each year beginning with April 20, 2002. The City must respond to the request in writing by May 20th or 30 days after receipt of the request. The City Manager will approve the CPI rate adjustment; however, Council will consider the City Manager's recommendations for disposal rate and extraordinary rate adjustments, and vote by resolution on or before July 1St of each calendar year, beginning in the year 2002. Effective dates of new rates will be July 1St of each calendar year. ATTACHMENT B Valley Vista Services Waste Disposal and Recycling Division OU. n 17445 East Railroad Street • City of Industry, California 91748 • (626) 961-6291 • Fax (626) 961-1105 Recovering the Earth's Resources April 18, 2008 Mr. James DeStefano, City Manager City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765-4178 Re: Annual Rate Adjustment under the terms of "Agreement for Integrated Waste Management Services, dated August 15, 2000" Dear Mr. DeStefano, In reference to the above, our agreement details three different rate adjustment provisions. The agreement refers to them as the "CPI Rate Adjustment" the "Disposal Rate Adjustment" and the "Extraordinary Rate Adjustment". During the last year VVS has incurred significant increases in transportation, insurance, fuel and other costs, which are addressed under the "Extraordinary Rate Adjustment' provision. At this time, due to the rising costs of fuel, we have included a .6% adjustment to the rates for this. The Los Angeles -Riverside -Orange County CPI index for the period March 2006 to March 2007 has increased 3.28%. We have attached this computation for your review and approval. With regard to the Disposal Rate provision, as you are aware, the County Sanitation Districts of Los Angeles County has increased landfill rates for municipal solid and inert waste at the Puente Hills landfill by $3.21 per ton effective January 1, 2008. WS has incurred this increase since January 1, 2007 and hereby requests an immediate increase in its contract dump/transfer costs from the current rate of $38.25 per ton to $41.46 per ton to incorporate this new dump cost in to Diamond Bar rates. We have incorporated these items into our service and disposal rates, and have prepared the attached exhibits for your review and consideration. We look forward to discussing the proposed rate adjustments and agreement modification request with you at your earliest opportunity. Sincerely, -favid M. Perez Vice President Cc: David Liu, Director ofPru'blic Works ® Printed on Recycled Paper VALLEY VISTA SERVICES, INC. DIAMOND BAR CPIRATEINCREASE 03/31/07-03/31108 CPI CALCULATION INDEX POINT CHANGE (PLEASE SEE ATTACHED 1984=100) 31 -Mar -08 31 -Mar -07 INDEX POINT CHANGE PERCENT CHANGE INDEX POINT CHANGE DIVIDED BY PREVIOUS CPI EQUALS EXTRAORDINARY FUEL ADJ EQUALS PERCENT CHANGE Dump & Transfer @ 4/08 Dump & Transfer @ 4/07 Increase % Increase COUNTY INCREASE DCA Adjustment April 1, 2007 San District Rate March 31, 2008 San District Rate Change CPI -U 223.606 216.500 7.11 7.11 216.500 3.28% 0.60% 88% 41.46 38.25 3.21 8.39% 321 $ 26.21 29.42 $ 3.21 Current Year Commercial and Multi -family Refuse Rates per month Service Fee Bin Size cy 1x 2x 3x 4x 5x 6x 1.5 53.50 81.18 N/A N/A N/A N/A extra bin 46.11 65.20 N/A N/A N/A N/A 2 57.81 93.49 121.80 155.02 190.70 219.01 extra bin 47.98 76.29 98.45 123.09 151.38 172.33 3 65.20 95.99 128.02 162.49 195.74 242.51 extra bin 49.22 70.19 91.16 115.80 138.00 172.46 4 79.98 110.79 142.84 216.65 248.69 305.32 extra bin 66.45 93.59 120.72 184.71 211.83 258.63 6 81.25 109.65 139.29 227.91 256.31 312.99 extra bin 68.96 91.27 114.73 191.05 212.09 260.16 Valley Vista Services, Inc. Computation of Commercial Collection Rates 2008 Rate Increase for the City of Diamond Bar Agreement Dated August 15, 2000 Proposed Commercial and Multi -family Refuse Rates per month Service Fee CPI Increase in Non Disposal Portio 3.88% Fre uenc Prop Incr Commercial and Multi -family Refuse Rates per month Proposed Increase in Service Fee Bin Size cy L5 1x 55.58 2x 84.33 3x N/A 4x N/A 5x N/A 6x NIA Bin Size cy 1x 2x 3x 4x 6x 6x 1.5 2008 3.15 N/A N/A N/A N/A extra bin 47.90 67.73 N/A N/A N/A NIA extra bin 1.79 2.53 N/A N/A NIA N/A 2 60.06 97.12 126.53 161.04 198.11 227.52 2 2.25 3.63 4.73 6.02 7.41 8.51 extra bin 49.84 79.25 102.27 127.87 157.26 179.02 extra bin 1.86 2.96 3.82 4.78 5.88 6.69 3 67.73 99.72 132.99 168.80 20334 251.93 3 2.53 3.73 4.97 6.31 7:60 9.42 extra bin 51.13 72.92 94.70 120.30 143.36 179.16 extra bin 1.91 2.73 3.54 4.50 5.36 6.70 4 83.09 115.09 148.39 225.06 258.35 317.18 1 4 3,11 4.30 5.55 8.41 9.66 11.86 extra bin 69.03 97.22 125.41 191.88 220.06 268.68 extra bin 258 3:63 4.69 7.178.23 4 10.05 6 8441 113.91 144.70 236.76 266.26 325.15 6 extra bin 3.16 -268 4.26 541 8.85 9.95 12.18 extra bin 71.64 94.81 119.19 198.47 22033 27026 1 3.54 4.46 7.42 8.24 10.10 Fre uenc Fre Bin Size cy 1x 2x 3x 4x 5x 6x 1.5 12.24 26.95 N/A N/A NIA extra bin 12.24 2695 L7374.591 N/A N/A NIA 2 16.45 36.07 3 66.17 83.00 99.45 extra bin 16.45 36.07 53.90 66.17 83.00 99.45 3 24.86 53.90 9 99.45 124.31 149.18 extra bin 24.86 53.90 80.85 99.45 12431 149.18 4 33.28 66.17 99.45 132.35 165.62 198.90 extra bin 33.28 66.17 99.45 132.35 165.62 198.90 6 49.73 99.45 149.18 198.90 248.63 297.97 extra bin 49.73 99.45 149.18 198.90 248.63 297.97 Bin Size cy 1x 2x 3x 4x 5x 1.5 13.27 26.95 N/A N/A N/A extra bin 13.27 2695 N/A N/A 5x 6x 2 17.83 36.07 5390 71.73jWN/A 6.97 &35 extra bin 17.83 36.07 53.90 71.733 6.97 8.35 1.5 26.95 53.90 80.85 107.80 10.44 extra bin 26.95 53.90 80.85 107.80 134.75 161.69 4 36.07 71,73 107.80 143.45 179.52 215.59 extra bin 36.07 71.73 107.80 143.45 179.52 215.59 6 53 90 107,80 161.69 215.59 269.49 322.97 extra bin 53.90 107 80 161.69 215.59 269.49 322.97 InSize c 1x 2x 3x 4x 5x 6x 1.5 1:03 2.09 rre uenc N/A N/A N/A extra bin 1.03 2.09 3x 4x 5x 6x 2 1.38 2.79 4.17 5.56 6.97 &35 extra bin 1.38 2,79 4.17 5.56 6.97 8.35 1.5 68.85 4.17 6.26 8.35 10.44 12.51 extra bin 58.35 4,17 6.26 8.35 10.44 12.51 extra bin 61.17 5.56 8.35 11.10 13.90 16.69 V64.17 74.26 5.56 8.35 11.10 13,90 16.69 2 77.89 8.35 12.51 16.69 20 86 25.00 extra bin 64.43 8.35 12.51 16.69 20.86 25.00 Fre uenc Current Recycling Rates Proposed New Total Recycling Rates ix 2x - - 4x 5x 6x __'1.5 4.73% 4.94% rre uenc N/A N/A N/A Bin Size cy 1x 2x 3x 4x 5x 6x Bin Size cv 1x 2x 3x 4x 5x 6x 1.5 65.74 10604 N/A N/A N/A N/A 1.5 68.85 111.28 N/A N/A NIA N/A extra bin 58.35 90.06 N/A N/A N/A N/A extra bin 61.17 94.68 N/A N/A NIA N/A 2 74.26 126.77 171.53 221.19 273.70 318.46 2 77.89 133.19 160.43 232.77 288.08 335.32 extra bin 64.43 109.57 148.18 189.26 234.38 271.78 extra bin 67.67 115.32 156.17 199.60 247.23 286.82 3 90.06 145.72 202.61 261.94 320.05 391,69 3 94.68 153.62 213.84 276.60 338.09 413.62 extra bin 74.08 119.92 165.75 215.25 262.31 321,64 extra in 78.08 126.82 175.55 228,10 278.11 340.85 4 11326 176.96 242.29 349.00 414.31 504.22 4 119.16 18682 256.19 368.51 437.87 532.77 extra bin 9973 159.76 220.17 317.06 377.45 457.53 extra bin 105.10 168.95 23321 335.33 399.58 484.27 6 130.98 2D9.10 288.47 426.81 504.94 610.96 8 138.31 221.71 306.39 45235 535.75 648.12 extra bin 7113.69 190.72 263.91 389.95 460.72 558.13 extra.bi. 125.54 202.61 280.88 41.4.D6 489,82 59323 Current Recycling Rates Proposed New Total Recycling Rates Bin Size cy ix 2x - - 4x 5x 6x __'1.5 4.73% 4.94% rre uenc N/A N/A N/A Bin Size cy 1x 2x 3x 4x x 6x Bin Size c 1x 2x 3x 4x 5x 6x 3 45.03 72.86 101.31 13D.9760.03 j230.36 195.85 3 47.34 76.81 106.92 138.30 169.05 206.81 extra bin 37.04 59.96 82.88 107.6331.16 6.02 % 160.62 extra bin 39.04 63.41 87.78 114.05 139.06 170.43 6 65.49 104.55 144.24 213.4152.47 6% 305.48 6 69.16 110.86 153.20 226.18 267.88 324.06 extra bin 59.35 95.36 131.96 194.98 279.07 extra bin 62.77 10131 140.44 207.03 244.91 296.62 Bin Size cy ix 2x 3x 4x 5x 6x __'1.5 4.73% 4.94% N/A N/A N/A N/A extra bin 4.B3% 5.13% N/A N/A N/A N/A 2 489/ 5.06% 5.19% 5.24% 5.25% 5.29% extra bin 5.03% 5.25% 5.39% 5.46% 5.48% -5,53% 3 5.13% 5.42% 5.54% 5.60% 5.64% 5.60% extra bin 5.40% 5.75% 5,91% 6.02 % 5.97 4 521% 5.57% 5.74% -597% 5.59 % 569% 5.66% extra bin 5.38% 5.75% 5.92% 5.76 % 6% 5.84 6 5.60% 6039/. 6,21% 5,98% 0% �6.32%. 6.08% extra bin 5.77% 6.23% 6.43°/ 6,18 % 6.29% Proposed Percentage Increase in Total Rates Bin Size cy 1x x 6x 3 5.13%2% i6.03% 54 W6.189% % 5.60% extra bin 5.40%5% 502% 5.97% 6 5.60% 610% 6.08% extra bin 5.77%3 % 62°/ 6.29 Current Temp Rates Valley Vista Services, Inc. Computation of Commercial Collection Rates 2008 Rate Increase for the City of Diamond Bar Agreement Dated August 16, 2000 Proposed New Temp Rates Frequency Fre uenc Bin Size Bin Size 3 yd 92.55 3 rd 98.10 6 rtl 114.29 6 rd 121.15 Roll -off 410.00 Roll -off 435.00 Lowbo 435.00 LowbO 461.00 Proposed Percentage Increase in Total Rates Fre uenc Bin Size 3 yrd 6 rd Roll -off Lowboy 5.98 Commercial Rates Recycling in $ per month Note: Aii rates are exclusive of negotiable Franchise Fees Bin Size 1x 2x 3x 4x 5x 6x 96 gallon 13.79 - 1.5 31.02 49.41 N/A N/A N/A N/A 2 1 35.62 59.73 79.27 102.25 126.39 147.05 3 1 42.51 66.64 91.91 118.33 143.61 176.92 Note: incentive rates are reauired Additional Commercial Charges in $ per month Nnta• Aft rota .n s.._.._a:_u_ -- 2-yard bin - extra em Basic Rate Dump Charge 3 -yard bin - extra em 31.83 per unit 4 -yard bin - extra em 36.68 per unit 6 -yard bin - extra em 4 per unit Handlingcharge per ick u 47.95 er unit per LockingN/A container N/A Plus Dump Fees Set out rate for bins Not Determinable per unit 96 gallon container 49.41 per unit 46.21 per unit Roll off Rates in $ per pick-up Note- AL ratee ara arrinoivu f. e . �:�i : c - Size of Bin Basic Rate Dump Charge Fees Total Rate 45 160.14 Plus Dump Fees See Note Not Determinable 30 165.42 Plus Dump Fees See Note Not Determinable 16 172.08 Plus Dump Fees See Note Not Determinable Compactor Rates in $ per pick-up Note: All rates ars- Size re Size of Bin Basic Rate —Dump Charge Fees Total Rate 40 285.61 Plus Dump Fees See Note Not Determinable 30 255.74 Plus Dump Fees See Note Not Determinable r in��..i,. .i..: Rate increase 2008 Series Id: CUURA421SA0 Change 7.11 ORIGINAL BASIS 3,28% 3.88% FUEL INDEX CHANGE 13.60% RELATIVE IMPORTANCE 3.86% Not Seasonally Adjusted 0.53% -0.53% -0.53% 2.76% 3.36% FUEL INDEX CHANGE 29.17% RELATIVE IMPORTANCE 3.86% Area: Los Angeles -Riverside -Orange County, CA 1.13% 1.13% 1.13% 3.88% 4.49% Item: All items Base Period: 1982-84=100 161.0 161.1 161.4 161.8 167117 162.1 162.6 162.6 163.2 163.4 163.5 162.3 161.6 162.9 • • • 164.2 164.6 165.0 166.6 16165.8 166.3 167.2 167.2 167.1 167.3 166.1 165.3 166.8 • 1 167.9 169.3 170.7 170.6 17171.7 172.2 173.3 173.8 173.5 173.5 171,6 170.1 173.0 1 • 174.2 175.4 176.2 176.6 17178.3 178.4 178.8 178.3 178.1 177.1 177.3 176.5 178.2 178.9 180.1 181.1 182.2 182.6 181.9 182.2 183.0 183.4 183.7 184.0 183.7 182.2 181.1 183.3 • 185.2 186.5 188.2 187.6 186.4 186.3 186.3 186.9 188.2 187.8 187.1 187.0 187.0 186.7 187.2 188.5 190.1 191.5 191.9 193.3 193.7 193.4 193.1 194.5 196.3 196.9 195.2 193.2 191.5 194.9 195.4 197.4 199.2 201.1 201.5 200.7 201.4 203.1 205.8 206.9 205.6 203.9 201.8 199.2 204.5 206.0 207.5 208.5 210.5 212.4 211.1 211.4 211.9 212.9 211.4 211.1 210,6 210.4 209.3 211.6 212.584 214.760 216.500 217.845 218.596 217.273 217.454 217.330 217.697 218.696 219.943 219.373 217.338 216.260 218.416 " = 220.918 221.431 223.606 Mar -07 216.500 Mar -08 223.606 % Increase 3.88% Change 7.11 ORIGINAL BASIS 3,28% 3.88% FUEL INDEX CHANGE 13.60% RELATIVE IMPORTANCE 3.86% IMPACT ON CPI CHANGE 0.53% -0.53% -0.53% 2.76% 3.36% FUEL INDEX CHANGE 29.17% RELATIVE IMPORTANCE 3.86% IMPACT ON CPI CHANGE 1.13% 1.13% 1.13% 3.88% 4.49% % Increase 3.88% CITY COUNCIL Agenda # u . 3 Meeting Date: June 3, 2008 AGENDA REPORT TO: Honorable Mayor and Membe of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE WASTE MANAGEME T'S RATE ADJUSTMENTS FOR CPI AND DISPOSAL COSTS RECOMMENDATION: Approve rate adjustments. FINANCIAL IMPACT: There is no financial impact to the City; the proposed by Waste Management's customers (i.e. barrel users) have been reviewed and found to be accurate, as standards. BACKGROUND: rate adjustments will be paid for The requested rate adjustments well as within industry and area In August 2000, the City Council awarded an exclusive contract to Waste Management to collect refuse and recyclables in the residential sector. All requests for rate adjustments have been prepared in accordance with the Rate Adjustment Methodology appended to the service provider's agreement: (a) A cost of living, Consumer Price Index (CPI) adjustment to the service component (i.e. non -disposal portion) of the rate, pursuant to cost -of -living changes based on the Los Angeles/Anaheim/ Riverside Area Index, covering the period of April 1, 2007 through March 31, 2008. (b) An adjustment for that portion of the rate which is impacted by aggregated disposal costs as reflected by a net disposal cost increase. (c) Adjustment for other extraordinary costs. Of the above rate adjustments, the City Manager is authorized to approve a CPI related rate adjustment; disposal costs are subject to review and approval by the City Council. Effective date of rate adjustments is July 1st, if the rate requests are timely and complete. DISCUSSION: In April 2008, Waste Management submitted their request for adjustments to their rates. Staff thoroughly reviewed their request, which includes the following items: (a) A CPI adjustment factor of 3.28% was applied to the service component (non disposal portion) for the year April 1, 2007 through March 31, 2008. (b) A disposal cost adjustment of 1.4% was applied based on actual increases/decreases in the amounts of refuse and green waste placed at the curb for collection and disposition in 06/07 and 07/08. (c) There is a 1.96% adjustment applied to the non disposal portion of the rates for the rising costs of fuel. Waste Management has provided Rate Schedule (Attachment B) that illustrates the breakdown of the percentage increase in the CPI, disposal costs and fuel costs, which are collectively distributed relative to the size of the container. The current and proposed rates, incorporating the combined increase and the proposed AB 939 fees of $1.25 per residential account , are presented in the following table. *Service 35 Gallon 64 Gallon 96 Gallon Current Proposed Current Proposed Current Proposed Component Refuse, Recycling & Green Waste $15.52 $17.30 $19.23 $21.01 $23.15 $24.93 Additional Refuse Cart Surcharge $4.97 $6.25 $7.45 $8.73 $9.95 $11.23 Senior Rate 1 $13.31 1 $15.09 1 $16.54 1 $18.32 1 $19.79 1 $21.57 Note: The above listed rates include proposed City AB 939 fees of $1.25 per household per month * Based on approximately 15,400 combined Single -Family Units and Multi -Family Units. Page 2 of 4 The proposed residential rates have been compared to other local communities for comparison below: Proposed Residential Monthly Rate for a 64 Gallon Ca aci Container 2008- 2009 CITY TOTAL RATE La Verne $18.86 Walnut $19.37 Diamond Bar *$21.01 San Dimas $22.33 Claremont $23.24 Note_ The above listed rates include each City's respective fees (i.e. AB 939, Franchise, etc.) cludes proposed new AB 939 Fee of $1.25 E From the above comparison, the City of Diamond Bar's residential rates are in the median range of the selected sample of like -cities. Furthermore, starting in FY 08-09, Homeowners Associations (HOA's) are eligible to receive yard waste discount when approved by the City. Approval may be granted when cart served HOA's prove that all green waste from its properties are properly collected and recycled by its landscape contractors. Staff finds Waste Management's rate adjustment request to be reasonable and appropriate. Waste Management proposes to implement the new rates beginning July 1, 2008. Based on Waste Management's billing cycles, the adjustments for the month of July will be included in the residential Fall quarterly billing (i.e. August, September, and October) which is scheduled to be mailed in late July 2007. Prior notices will also be mailed to residents upon approval of the requested rate adjustment. Page 3 of 4 PREPARED BY: Joyce Lee, Sr. Management Analyst REVIEW David G iu Director of Public Works Attachments: A. Exhibit A from the Agreements (Rate Adjustment Methodology for Waste Management) B. Request for Rate Adjustment from Waste Management, dated April 25, 2008. Page 4 of 4 ATTACHMENT A 0 Exhibit "A" Rate Adjustment Methodology for Waste Management Definition For Service: The normal rates shall include a Service Portion and a Disposal Portion. The Disposal Portion reflects tipping fees and any assessments directly related to disposal of trash. The Service Portion of the rate shall be all other non -disposal costs of business. CPI Rate Adjustment Subject to the approval of the City Manager, the fees identified in Exhibit "A" will be adjusted on July 1St of each year beginning July 1, 2002 by the percentage change in the Consumer Price Index (CPI) for the 12 months ended the previous March 31St based on the Los Angeles/ Anaheim/Riverside Area Index. The CPI index will be applied solely to the non -disposal portion of the rate. The CPI index will not apply to the disposal portion of the rate structure. Disposal Rate Adjustment Fees found in Exhibit "A' reflect a $23.00 per ton blended disposal rate. In conjunction with the annual CPI rate adjustment schedule and procedure, the Contractor will submit all necessary documentation requested by the City Manager to establish the net change in annual disposal costs for the previous 12 months ended the previous March 31St. This net change in disposal costs will be apportioned to the rates based on the portion of the rate attributed to disposal costs. Disposal adjustments will be limited to annual changes in disposal gate rates, government mandated fees, and taxes. No disposal facilities will • be utilized by the Contractor without a 30 -day prior written consent of the City Manager. The disposal rate will be adjusted by resolution of the City Council on or before July 1St of each year beginning July 1, 2002 in accordance with the changes recommended by the City Manager. Extraordinary Rate Adjustment In addition to the above, the Contractor may request in writing an increase in the service charges above the CPI and disposal costs based upon extraordinary circumstances limited to the following: transportation, processing, government mandated fees and taxes, and other costs as documented and agreed to by the City Manager. The Contractor's request will be submitted in conjunction with the annual CPI rate adjustment, and will be added to any CPI and disposal rate adjustment. The rate will be adjusted for extraordinary circumstances by resolution of the City Council on or before July 1" of each year beginning July 2, 2002 in accordance with the changes recommended by the City Manager. Rate Adjustment Schedule All requests for rate adjustments shall be submitted by the Contractor by or before April 20t" of each year beginning with April 20, 2002. The City must respond to the request in writing by May 20th or 30 days after receipt of the request. The City Manager will approve the CPI rate adjustment; however, Council will consider the City Manager's recommendations for disposal rate and extraordinary rate adjustments, and vote by resolution on or before July 1st of each calendar year, beginning in the year 2002. Effective dates of new rates will be July 1St of each calendar year. ATTACHMENT B W _® WASTE MANAGEMENT WASTE MANAGEMENT OF SAN GA13RIEL / POMONA VALLEY 13940 East Live Oak Ave. Baldwin Park, CA 91706 April 25, 2008 (626) 960-7551 (626) 814-1955 Fax James DeStefano, City Manager City of Diamond Bar 21825 E. Copley Drive, #100 Diamond Bar, CA 91765 RE: Annual Price Increase Request Dear Mr. DeStefano: Over the past year there have been many changes, and associated cost increases in the solid waste and recycling industry. The changes that have impacted our industry include increased solid waste disposal and green waste disposal rates, Los Angeles County Solid Waste Fee increase and increases in fuel. The combination of these uncontrolled increases impact our every day operating costs. Disposal Increases The cost for disposal is approximately 30% of the overall residential rate per home and continues to increase each year due to a number of factors. The Los Angeles County Sanitation District (LACSD) adopts and approves the disposal gate fees at the Puente Hills Sanitary Landfill. The Puente Hills Landfill will close in 2013 and over the course of the next five years disposal gate fees at Puente Hills will continue to increase. The solid waste disposal rate per ton increased 12.21 % January 1, 2008 to $29.42 per ton .The rate per ton is expected to continue to increase at a minimum of 12% annually until the closure in 2013. The rate per ton of $33.22 effective January 1, 2009 has already been posted on the LACSD website and equates to 12.9% increase. In recent presentations, the LACSD has projected that gate rates could increase to $80.00 per ton when its "Waste By Rail' program is fully implemented. Green Waste Increase In your community the amount of green waste tons collected, and the related costs of disposal, account for a component of the monthly residential rate. The price per ton of green waste also increased over 18% for the first time in many years. Effective January 1, 2008 the cost per ton of green waste increased to $14.30 per ton. The cost per ton is expected to continue to increase, as there is a greater cost for processing and a reduction in need for Alternate Daily Cover (ADC) as the landfill prepares for closure. Fuel Our daily lives are impacted by skyrocketing fuel costs seen through fuel surcharges and rate increases at the gas station, and at many service locations. Waste Management is committed to controlling costs to provide the best overall value in waste related services. However, fuel costs have increased at such a rapid rate that they have far outpaced typical inflation indices, such as the Consumer Price Index and Producer Price Index. This poses a significant challenge to successful operations across the country. This is true not only for the waste hauling industry, but for other transportation service providers, as well as virtually any company that relies on transportation of goods to businesses and consumers. Waste Management currently serves approximately 15,000 homes in the City of Diamond Bar. WM provides resident's weekly trash, green waste and recycling services. Waste Management's fuel costs have increased substantially over the past years. Based on the U.S. Department of Energy's fuel index, which can be accessed by going to, t� ttp a/to n tu.eia.d o�.go�.!«E► �i l't pu rc .�; wogi rs/ xis/psw 18v` % all.x ls, the cost per gallon has increased from $1.27 per gallon in January 2002 to $3.42 per gallon in January 2008. Due to these extraordinary uncontrollable cost increases, Waste Management respectfully requests your favorable consideration of our annual price increase, which includes CPI and the items outlined above. We have included the following documents for your review. a Bureau of Labor Statistics LACSD Website Solid Waste Disposal Rates Annual Rate Adjustment Calculations Sincerely, Carolyn e son Representa i e to City of Diamond Bar Waste Management San Gabriel/Pomona Valley Cc: David Liu, City of Diamond Bar Joyce Lee, City of Diamond Bar Susan Moulton, Waste Management Cheryl Lautman, Waste Management rsureau w Lavor atausucs !lata rage 1 or 1 U.S. Department of La bo r j- g4010n4 Bureau of Labor �- Statistics Bureau of Labor Statistics Data www.bis.gov J Advanced Search I A -Z Pidex BLS Home i Programs & Sur eevs I Get Detailed Statistics f Glossary i What's New I Find It! In Dot. Change Output From: 1998 T-:1568 Options. r— include graphs NEW! More Formatting Optionsy Data extracted on: April 25, 2008 (5:54:01 PM) Consumer Price Index - All Urban Consumers Series Id: CUURA421SAO,CUUSA421SAO Not Seasonally Adjusted Area: Los Angeles -Riverside -Orange County, CA Item: All items Base Period: 1982-84=100 Year Mar 1998 161.4 1999 165.0 2000 170.7 2001 176.2 2002 181.1 2003 188.2 2004 191.5 2005 199.2 2006 208.5 2007 216.500 2008 223.606 © Back to Top www.dol.gov Frequently Asked Questions I Freedom of Information Act I Customer Survey I Important Web Site Notices Privacy & Security Statement I Linking and Copyright Information I Accessibility Technical (web) question I Other comments U.S. Bureau of Labor Statistics 2 Massachusetts Avenue, NE Washington, DC 20212-0001 www.bis.gov I Telephone: (202) 691-5200 IDo you have a Data question? http://data.bls.gov/PDQ/servlet/Sur-veyOutputServlet 4/25/2008 COUNTY SANITATION DISTRICTS OF LOS ANGELES COUNTY SCHEDULE OF RATES FOR SOLID WASTE MATERIALS RECOVERY TRANSFER AND DISPOSAL FACILITIES All rates, excluding green waste rates, include State, County and appropriate local fees and taxes. Payment at the scales must be in cash or by pre -arranged credit. No checks are accepted! FACILITY RATES -Minimum Charge January 1, 2008 PUENTE HILLS LANDFILL, Whittier(')(2) 32.00 /ton Municipal Solid and Inert Waste $29.42 /ton Hard -to -Handle, Bulky Items 37.40 /ton Tires 73.42 /ton Special Handling 54.17 /ton Minimum Charge 28.25 per load Pull -Offs 33.00 each Segregated Uncontaminated Green Waste(1-ton minimum charge) 14.30 /ton PUENTE HILLS MATERIALS RECOVERY FACILITY(MRF) Whittier(') Municipal Solid and Inert Waste $29.42 /ton Hard -to -Handle, Bulky Items 37.40 /ton Minimum Charge 28.25 per load SOUTH GATE TRANSFER STATION South Gate") Municipal Solid and Inert Waste $41.54 /ton Hard -to -Handle, Bulky Items 48.79 /ton Minimum Charge 2875 per load DOWNEY AREA RECYCLING & TRANSFER FACILITY (DART) Downey I'I Municipal Solid and Inert Waste $45.31 /ton Hard -to -Handle, Bulky Items 52.56 /ton Minimum Charge (Municipal Solid and Inert Waste) 28.75 per load Segregated Uncontaminated Green Waste 30.30 /ton - Minimum Charge (Segregated Uncontaminated Green Waste) 15.15 per load SCHOLL CANYON LANDFILL, Glendale"..) Municipal Solid and Inert Waste $40.07 /ton Hard -to -Handle, Bulky Items 49.13 /ton Tires 83.82 /ton Special Handling 57.88 /ton Minimum Charge 39.25 per load Pull -Offs 40.00 each Segregated Uncontaminated Green Waste(1-ton minimum charge). 16.25 /ton CALABASAS LANDFILL Agoural'�1 Municipal Solid and Inert Waste $36.42 /ton Hard -to -Handle, Bulky Items 44.39 /ton Tires 80.42 /ton Special Handling 52.92 /ton Minimum Charge 34.75 per load Pull -Offs 33.00 each Segregated Uncontaminated Green Waste(( -ton minimum charge) 15.40 /ton Asphalt 161 5.50 /ton SOUTHEAST RESOURCE RECOVERY FACILITY (SERRFJ Long Beach X51 Municipal Solid and Inert Waste (1 -ton minimum charge) $48.21 /ton COMMERCE REFUSE TO ENERGY FACILITY, Commerce t<. Effective May 1. 2008 Refuse $51.00 /ton -Minimum Charge 40.00 per load High Enerqv Refuse (') 32.00 /ton -Minimum Charge 32.00 per load Certified Destruction 120.00 per load plus -Per Ton Rate 130.00 /ton -Minimum Charge 40.00 per load USDA Regulated Waste (8) 160.00 per load plus -Per Ton Rate 180.00 /ton -Minimum Charge 40.00 per load RATES January 1, 2009 $33.22 /ion 41.20 /ton 77.22 /ton 57.97 /ton 32.00 per load 33.00 each $33.22 /ton 41.20 /ton 32.00 per load $45.34 /ton 52.59 /ton 32.50 per load $49.11 /ton 56.36 /ton 32.50 per load RATES January 1, 2010 $37.62 /ton 45.60 /ton 81.62 /ton 62.37 /ton 36.50 per load 33.00 each $37.62 /ton 45.60 /ton 36.50 per load $49.74 /ton 56.99 /ton 37.00 per load $53.51 /ton 60 76 /ton 37,00 per load Uncovered Loads Capable of Producing Litter: Puente Hills, Puente Hills MRF, Calabasas, South Gate, DART - $4.40/ton surcharge, $4.40 minimum Scholl Canyon - $5.00/ton surcharge; $5.00 minimum; Commerce - $6.00/ton surcharge; $6.00 minimum Non -manifested Tire Loads. Puente Hills, Calabasas - $4.40/ton surcharge; $4.40 minimum, Scholl Canyon - $5.00/ton surcharge; $5.00 minimum All rates excluding pull -offs and green waste rates include the following fees, as appropriate California Integrated Solid Waste Management Fee: $1.40 per ton Los Angeles County Solid Waste Management Fee: $0.86 per ton Los Angeles County Department of Health Services Regulatory Service Fee: $0.21 per ton 21 All rates and surcharges include the Los Angeles County Business License Tax, as appropriate: 10% of gross receipts, excluding state and local fees and taxes. (')All rates and surcharges include the City of Glendale - Scholl Canyon Landfill Assessment: 25% of gross receipts; vehicles owned and operated by the City of Glendale are exempt. (')Rates effective as noted; Call facility regarding AB939 transformation credit calculation for high energy refuse; Rates subject to change pursuant to Commerce Refuse -to - Energy Facility Operating Agreement. (51 Rate effective January 1, 2008, Rates may increase in near future pursuant to SERRF Joint Powers Agreement (e) Rate effective April 1, 2008. (7) High Energy Waste means waste that generates high amounts of energy such as dry scrap wood, textile waste, unrecyclable paper and cardboard and additional material that cannot be recycled. (61 USDA Regulated Waste is destruction of regulated foreign waste in accordance with the regulation of the United States Department of Agriculture ("USDA") and the terms of the Facility USDA compliance agreement. Diamond Bar 2008 / 2009 CPI Rate Adjustment Request Calculations L CPI Index CPI Rate Adjustment Calculations Time Period CPI Index Change Percentage of Increase March 2007 216.500 March 2008 223.606 7.106 3.28% 11. Disnosal Tonnage and Cost Year Annual Tons Total $ 1 2007-2008* 16140.43 refuse $435,669.45 2 7335.74 green wastes $92,248.22 3 Total 2007-2008 $527,917.67 Year April 1" through March 3& as outlined by the Agreement. * Net of AB939 fees ** Puente Hills Rate Sheet Attached *** The BLS Los Angeles, Riverside, Orange County CPI index change (See Attachment B for details) Disnosal Rate Adiustment 2007/2009 2006/2007 2007/2008 Puente Hill MSW $380,704.10 $435,669.45 Puente Hills GW $96,686.26 $92,248.22 Total $477,390.36 $527,917.67 Disposal cost - Year Over Year Change: $50,527.31 II. Fuel Increase Fuel Increases DOE EIA California Ultra Low Sulfur March 2008 401.44 March 2007 288.50 Change in per gallon rate 112.94 Percent Increase 39% Percent of fuel cost in customer rate 5%, Percent Increase in Customer Rate 1.96% SUMMARY - Monthly Per Home Serviced Rate Change for 2007/2008 The following table identifies the calculated rate ndinstment- 1 Rate adjustment with CPI 3.28% 2 Refuse Disposal Change (($50,527/15,400)/12)/$18.48)) (64 gallon rate net of fees 1.48% 3 Fuel Extraordinary 1.96% 4 Available Rate Adjustment (Sum line 1,2, &3) 6.72% 5 Homes serviced with residential carts 15,400 6 Average Monthly Increase Per Home Serviced based on 64 gallon cart size $1.25 City of Diamond Bar Rate Increase Request Page 2 Current Rates and Proposed Rate Schedule 35 Gallon 64 Gallon 96 Gallon Service Component Current Proposed Current I Proposed Current Proposed Refuse, Recycling & Green Waste 14.77 15.76 18.48 19.72 22.40 23.91 Additional Refuse Cart Surcharge 4.97 5.30 7.45 7.95 9.95 10.62 Senior Rate 12.56 13.40 15.79 16.85 19.04 20.32 Rates are net of City ABI939 Fees VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL FROM: ADDRESS: ORGANIZATION: AGENDA #/SUB,JECT: CITY CLERK L do Ia L ' e C -S 6 ej DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature