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Home My WebLink About05/20/2008city Council Agendco? I T DIAAI011D BAR 111 l ,ra! Tuesday, May 20, 2008 6:30 p.m. — Regular Meeting Immediately following the Council -Meeting, the City Council will adjourn to a Closed Session and Study Session in Room CC -8 The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Wen Chang Council Member Carol Herrera Council Member Steve Tye City Manager James DeSlefano City Attorney Michael Jenkins City Clerk T ommve Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the roquiremonts of fitie II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City Council are open to the public and are cablecast live on Channel 3. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any itQ,m of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unl ss the Mayor determines otherwise. The Mayor may adjust this time limit depending on thenumber of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed om the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings available 72 1 ours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channe 3, and on the City's website at wwWityofdiamondbar.com. A full agenda packet is av ilable for review during the meeting in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons wit mobility impairments who cannot access the podium in order to make a public comment. S Ign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7000 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tees of meetings (909) 839-7010 Computer access to agendas: www.cityofdianrcmdbar.co General Information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 20, 2008 CALL TO ORDER: PLEDGE OF ALLEGIANCE INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 2008-14 Next Ordinance No. 04 (2008) 6:30 p.m. Mayor Pastor Mark Hopper, Evangelical Free Church Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett, Mayor Tanaka Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of City Tile to Associate Planner Ann Lungu, upon the occasion of her retirement from the City of Diamond Bar. 1.2 Presentation of Certificate of Recognition to David Varnam, Representative to Congressman Gary Miller who will be leaving his post. 1.3 Presentation of Certificate to Diamond Bar Authors — Tammy Hilt Rivera for her Book entitled "Journey into the Invisible"; and, Milton Crawford for his Book entitled "Unbowed, Unbent, Unbroken". 1.4 Presentation to Andrew Luk, Diamond Bar "Brahmas" Swim Team Member. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. MAY 20, 2008 PAGE 2 1.5 Presentation of Certificates of Recognition to Judy Shu, Julie Contreras and Veronica Paredes for receiving the "Residential Recycling Award". BUSINESS OF THE MONTH: 1.6 Presentation of City Tile to Minuteman Press, 667 S. Brea Canyon Rd., Suite 23 as Business of the Month, May, 2008. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and Clive it to the City Clerk Lcompletion of this form is voluntary). There is a five-minute maximum time limit when addressinc the Citv Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — May 22, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.2 Memorial Day Holiday — May 26, 2008 — City Offices will be closed in honor of Memorial Day. Offices will reopen on Tuesday, May 27, 2008 at 7:30 a.m. 5.3 Planning Commission Workshop — Draft Housing Element — May 27, 2008 — 6:00 p.m., AQMD/Government Center Room CC -8, 21865 Copley Dr. 5.4 Planning Commission Meeting — May 27, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 City Council Meeting — June 3, 2008 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. MAY 20, 2008 PAGE 3 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of May 6, 2008 — Approve as submitted. (b) Regular Meeting of May 6, 2008 — Approve as submitted. 6.2 Planning Commission Minutes: (a) Regular Meeting of April 8, 2008 - Receive and file. (b) Regular Meeting of April 22, 2008 — Receive and file. 6.3 Ratification of Check Register — Ratification of Check Register dated May 1, 2008 through May 14, 2008 totaling $818,963.41. Requested by: Finance Department 6.4 Award of Contract to Architerra Design Group in an Amount Not to Exceed $52,000 for Design of Construction Documents for the Development of Sycamore Canyon Park Trail Phase IV and $14,000 to Complete the Design of Construction Documents for Phase III of the Sycamore Canyon Park Trail Project, for a Total Authorization of $66,000. Recommended Action: Award. Requested by: Community Services Department 6.5 Adopt Resolution No. 2008 -XX: Approving the Master Agreement Administering Agency -State Agreement No. 07-5455R for Federal Aid Projects. Recommended Action: Adopt. Requested by: Public Works Department 6.6 Adopt Resolution No. 2008 -XX: Supporting Reform of the Bond Rating System to Eliminate Inequitable Standards Against Municipal Bonds. Recommended Action: Adopt. Requested by: Legislative Sub -Committee MAY 20, 2008 PAGE 4 6.7 Award of Contract to Diehl, Evans and Company, LLP for Auditing Services for FY 07-08 in the Amount of $26,465. Recommended Action: Award. Requested by: Finance Department 6.8 Approval of a Professional Services Agreement with Lilley Planning Group, Inc., to Provide On -Site Planning Services ($75,000). Recommended Action: Approve. Requested by: Community Development Department 6.9 Adopt Resolution No. 2008 -XX: Amending The Policies, Procedures and Regulations for the Use of the Facilities Operated by the City of Diamond Bar — Batting Cages Use Policy. Recommended Action: Adopt. Requested by: Community Services Department 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 Public Hearing and 2nd Reading of Ordinance No. 03(2008): Adopting by Reference, Title 32 of the Los Angeles County Code, Incorporating the California Fire Code, 2007 Edition; Including the Very High Fire Hazard Severity Zones Maps. Recommended Action: Open the Public Hearing, Receive Testimony, Close the Public Hearing and Adopt Ordinance No. 03(2008). Requested by: Community Development Department 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: MAY 20, 2008 PAGE 5 10. CLOSED SESSION: Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54957.6 Conference with Labor Negotiator City Representative: City Manager Unrepresented employees: Various 11. STUDY SESSION: Room CC -8 ► Discussion and Action Regarding Goals and Objectives Report for Fiscal Year 08/09 — (Continued from May 6, 2008). ► Discussion and Action Regarding FY 08-09 Budget. (Continued from May 6, 2008). Public Comments Adjournment: Agenda No. 6. 1 (a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 6, 2008 STUDY SESSION: M/Tanaka called the Study Session to order at 5:02 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Member Tye, Mayor Pro Tem Everett, Mayor Tanaka. Council Member Herrera was excused. Council Member Chang arrived at 5:07 p.m. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Susan Full, Senior Accountant; Nancy Fong, Community Development Director; Greg Gubman, Planning Manager; Ken Desforges, IS Director; Ryan McLean, Asst- to City Manager; Anthony Santos, Management Analyst; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Isaac Aziz, Network/GIS Engineer; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. ► GOALS AND OBJECTIVES REPORT FOR FISCAL YEAR 2007/2008; DISCUSSION OF NEW GOALS AND OBJECTIVES FOR FISCAL YEAR 2008/09 (Continued from April 15, 2008). CM/DeStefano gave a brief update C/Tye asked for clarification of "develop incentive -based specific plans for Kmart and Market World properties". C:M/DeStefano responded that staff believed economic development was an important component of an overall category entitled "fiscal responsibility". As a part of the economic development component of fiscal responsibility more specific focus should be given to those properties. Both properties are scheduled to be discussed by the Economic Subcommittee tomorrow morning. Staff is discussing with land use consultants ways to bring property owners together or bring new ownership into the properties such as incentivizing the zoning. Staff's recommendation would be to place a specific plan on the properties and grant land use authority based on sizes of parcels. For example, one acre of Kmart property could house a hamburger stand, pizza shop, tire shop, etc. Five or 10 acres of property could house an increase in intensity of commercial development or mixed use (multi -family, apartment units or condominium units). MPT/Everett said he would prefer to see "specific plan" as a sub -heading under economic development/fiscal responsibility (second bullet). M/Tanaka agreed May 6, 2008 PAGE 2 CC STUDY SESSION C/Chang also agreed because as M/Tanaka said, everything the City does is clone "fiscally responsibly" so that term is probably redundant. MPT/Everett said he too believed everything the City did was fiscally responsible but one could lose sight of that very quickly so it should be included as a — or /. CM/DeStefano said that staff would like for Council to consider the goals it has set forth. Staff's recommendations are as outlined in the proposed goals. MPT/Everett felt that the objective of traffic mitigation had not been met. C/Tye said that the system and the project is in place and Goal #1 is completed. CSD/Rose suggested that under communication the new program could be promoted to the community in the various methods available to the public. He also pointed out that the proposed revisions are for Fiscal Year 2008/09. C/Tye offered that one of the ongoing objectives could be `ongoing monitoring of the traffic management system." C:M/DeStefano said that staff would wordsmith the item as directed by Council. #2 — no comments #3 N IPT/Everett said he was not sure what it meant. He said he was disappointed that periodic "Envision Diamond Bar" events were not scheduled under communication. C:/Tye suggested attachment A be revised to include "hold annual Envision Diamond Bar events". CSD/Rose explained that when staff makes plans for projects it is important for staff to have a solid understanding about what the community is looking for and that is where the goal of "scientifically valid data" came from. The scientific data could be tested through an "Envision Diamond Bar" event. NIPT/Everett agreed. Council concurred to split the two items and include them as separate items in the 2008/2009 goals. #4 C:/Tye said he would like to add, after being at the rededication of the library "to look at shared parking with Verizon" to keep the parking lot available for patrons. May 6, 2008 PAGE 3 CC STUDY SESSION CM/DeStefano explained that the Verizon area has a variety of security concerns and was deemed inappropriate for parking or employee parking for non -Verizon staff. The answer is to share with the medical/real estate office property which is riot used during evenings and weekends. Since there is new ownership of the building perhaps the matter could be revisited. #5 — No changes CM/DeStefano concluded that at Council's direction, staff will move forward with the 08/09 Goals and Objectives as outlined in the May 6 attachment "B" document with changes as proposed for final consideration at its May 20 meeting. He advised that C/Herrera had forwarded two items to M/Tanaka and himself that could be incorporated as projects, should the Council concur. Since the City will be celebrating its 20th year, C/Herrera recommended that past Council Members be invited to speak about the beginning of the City's incorporation. The second item C/Herrera suggested is that the City begins its 2'Oth year by assuming the responsibility for the Historical Society's memorabilia. She feels that the information is important to the City's history and should be properly archived and displayed for the public's enjoyment. Staff felt that the task was something it could do with direction from the City Council, but staff would first need to investigate the issues and opportunities in taking on the task. Following discussion, it was decided that staff would research and prepare a report before proceeding. No. DISCUSSION AND ACTION REGARDING FY 2008/09 BUDGET (GENERAL FUND). C:M/DeStefano stated that the recommended budget reflects General Fund resources of $20,897,000 with anticipated appropriations as of this draft of $19,543,000 for an increase to the General Fund reserves at the end of 08/09 of $1,354,000. This year's CIP program has a proposed budget of about $7.89 million some of which comes from General Fund reserves. $331,000 is proposed for economic development purposes. CM/DeStefano went on to state that the General Fund was a more challenging budget this year due to the overall weakening economy. However, funding for the Council and the community's high priorities are being maintained. He stated that sales tax is anticipated to drop in 08/09 primarily as a result of the number one producing sales tax business, Honda leaving. Gasoline purchase volumes are beginning to decrease; Hmart is producing more sales tax than the vacant store did last year; Chili's will produce a significant amount of sales tax; motor vehicle in -lieu has been reduced to reflect a more realistic amount; revenue from other agencies is lower; service charges are lower; development related fee services are lower as a result of the $2 million receivable from Target that has ended and with the weakening economy. Building and Safety fees are reduced and anticipate a significant downturn through at least the next full fiscal year. Investment earnings are down because interest yields have dropped. In addition to the items May 6, 2008 PAGE 4 CC STUDY SESSION listed the City will be losing about $120,000 of COPS money that has been utilized for public safety programs. CM/DeStefano stated that on the appropriations side the typical increases necessary to support personnel includes a Cost of Living of 3.6% which is lower than last year's amount; an additional $25 per full time employee to the benefit allotment. There is an increase in the law enforcement contract of 4.8%. But with removal of two positions it would eliminate the budget allocation with no adverse affect to the current public safety program. C:M/DeStefano recommended that the City Council go through the proposed budget by exception. Staff's goal is to have the City Council adopt the 08/09 budget at its June 3 meeting. C/Tye asked for an explanation of the Parks Operations increase of 28% for 08/09. C:M/DeStefano responded that in all of the major departments there has been a shift of percentages of employees. For example, last year there was a Development Services Associate who retired. This year the City hired an individual as a Management Analyst to replace that position. Therefore, Development Services is being charged for one-half of the new employee's time and the City Manager's office is absorbing the other half. As a result, there is an increase in personnel for the City Manager's office with the net result essentially what it was in the past. In Park Operations two specific full time employees were being charged under Park Administration. Staff felt it more appropriate that they be moved into that budget. Where there are increases and decreases throughout the budget the net affect remains virtually the same. PUBLIC: COMMENTS: Jerry Hamilton spoke about a bill going before Congress to charge for carpool lane use and said that if passed, it would cause additional vehicular traffic through D.B. He suggested that residents contact Congressman Miller's office to voice their objections. Al Rumpilla recommended the City ask for additional Prop A funds to support Dial -a - Ride. ADJOURNMENT: With no further business to come before the City Council, M/Tanaka adjourned the Study Session at 6:12 p.m. TOMMYE CRIBBINS, City Clerk May 6, 2008 PAGE 5 CC STUDY SESSION The foregoing minutes are hereby approved this day of 2008. JACK TANAKA, Mayor MINUTES OF THE CITY COUNCIL Agenda No. 6.1(b) REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 6, 2008 STUDY SESSION: 5:02 p.m., Room CC -8 ► Goals and Objectives Report for Fiscal Year 07/08 and Discussion of New Goals and Objectives for Fiscal Year 08/09 (Continued from April 15, 2008). ► Discussion and Action Regarding FY 08/09 Budget (General Fund). Public Comments: Jerry Hamilton and Al Rumpilla. Study Session adjourned to the regular meeting at 6:12 p.m. CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to order at 6:37 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. M/Tanaka stated that during tonight's study session, the Council continued to discuss Goals and Objectives for 2007/2008 (continued from April 15, 2008), Goals and Objectives for the F=iscal Year 08/09 and General Fund Budget. CM/DeStefano stated the items were continued to the May 20 Study Session. PLEDGE OF ALLEGIANCE: MPT/Everett led the Pledge of Allegiance. INVOCATION: Ahmad H. Sakr, Ph.D, Islamic Education Centergave the invocation. ROLL CALL: Council Members Chang, Tye, Mayor Pro Tem Everett, Mayor Tanaka. Council Member Herrera was excused. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Greg Gubman, Planning Manager; Ken Desforges, IS Director; Ryan McLean, Asst. to City Manager; Anthony Santos, Management Analyst; Joyce Lee, Management Analyst; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 MPT/Everett presented a Certificate to Lucy Gomez on behalf of Allstate Insurance recipient of the "Business Recycling Award". He further presented to David Hong, Dean of Math and Science on behalf of Diamond Bar High School, and Principal Krystana Walks -Harper on behalf of Diamond MAY 6, 2008 PAGE 2 CITY COUNCIL Point Elementary School recipients of "Leading School Recycling Award." M/Tanaka drew the names of Judy Shu, 23856 Falcons View Dr., Julie Contreras, 23030 Happy Hollow Rd. and Veronica Paredes, 2072 Tierra Loma Dr. recipients of the "Residential Recycling Award. Awards will be presented at the May 20, 2008 City Council meeting. 1.2 C/Chang proclaimed May 18 to May 24, 2008 as "National Public Works Week" and presented the proclamation to PWD/Liu. 1.3 C/Tye proclaimed May 5 through 11, 2008 as "Building Safety Week" and presented the proclamation to BO/Tarango. 1.4 M/Tanaka proclaimed May 2008 as "Water Awareness Month" and presented the proclamation to Ling -Ling Chang and Scarlett Kwong. 1.5 M/Tanaka presented Certificates of Recognition to D.B.H.S. students Dennis Ruan, Eva Chen and Yoshiki Hisamoto, first place winners of the Rio Hondo College Architecture Competition. The students were accompanied by their teacher, John Jones and other students who placed in the competition. NEW BUSINESS OF THE MONTH 1.6 M/Tanaka presented a Certificate Plaque to Alexandria Mendoza and Alexandra Solis on behalf of Starbucks Coffee Company, 2837 Diamond Bar Boulevard as New Business of the Month for May 2008. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 CM/DeStefano reported that yesterday the Edison Transmission Tower relocation was completed. 2.2 CM/DeStefano stated that on Thursday, May 8, the Southern California Association of Governments, a multi -county regional planning agency will adopt its Regional Transportation Plan. Because of the City's efforts, particularly C/Herrera and PWD/Liu, with the cooperation of State and school officials, D.B. was successful in getting the final plan to eliminate the focus on the SR60 truck lanes as a regional solution. 3. PUBLIC COMMENTS: Dave Reynolds spoke about the City of Industry's Notice of Preparation with respect to the Supplemental Environmental Impact Report related to the NFL Stadium and surrounding commercial development. He stated that while the proposed project is outside the City, he was concerned that it was a "done deal." He hoped that D.B. would act aggressively to head off increased traffic on the SR57. He said he was more concerned about the traffic impacts resulting from the 5000 seat concert theater and the Universal City walk type atmosphere. MAY 6, 2008 PAGE 3 CITY COUNCIL Linda Head lee along with Miss Diamond Bar and her Court presented a Certificate of Appreciation to the City Council for supporting the Miss Diamond Bar Pageant. Miss Diamond Bar announced that a Princess Tea Party for girls 10 and under would be held on May 10 from 1:00 p.m. to 3:00 p.m. at the Diamond Bar Library. Jerry Hamilton asked the City Council not to increase the Dial -a -Ride fare. Gilbert Yanow reminded residents that the D.B. Energy and Water Faire would be held on Friday, Saturday and Sunday, May 16, 17 and 18. Carolyn Anderson, Waste Management, spoke about global warming and D.B.'s recycling efforts. Dr. William Keh invited the Council Members and residents to attend the Global Tzu Chi Family Festival at Santa Anita Park in Arcadia on May 22. Don Sutton thanked M/Tanaka, City Council and Public Works for their quick response to his concerns. Al Rumpilla said he appeared before Council on October 16, 2007 and praised the Dial -a -Ride program and indicated how helpful the City was in getting him and other residents to and from medical facilities that are beyond the boundaries of the program. He asked that the City Council continue providing rides to the medical facilities beyond the boundaries of the program. 4. RESPONSE TO PUBLIC COMMENTS: C:M/DeStefano responding to Mr. Reynolds stated thatthe City has been monitoring the project since it was announced in October 2007. Not knowing when the City of Industry would be forthcoming with the necessary documentation, D.B. engaged consultants to assist the City and that the documentation only became available about a week ago. The consultants and staff are reviewing the documentation and will prepare an exhaustive analysis of the project and respond to the City of Industry by the deadline of Monday, May 19. The City will post its response to the Notice of Preparation immediately after the May 19 deadline. The next step is for the City of Industry to prepare an Environmental Impact Report probably in about 45 days from the May 19 deadline. D.B. will again review the EIR and provide the appropriate comments. He asked that any resident making comments in writing to the City of Industry as required by law also forward a copy to D.B. Further, all residents providing comments should request a personal notice of the availability of the EIR when it becomes available and that it will also be placed on the City's website when available. C:M/DeStefano stated that with respect to the Dial -a -Ride program, there has recently been an increase in ridership and a number of exceptions requested of staff for the program. The program was established many years ago by the City Council and was last reviewed by the City Council in November 2001 when gas MAY 6, 2008 PAGE 4 5 no CITY COUNCIL was $1.50. Prices have increased and Proposition A Funds pay for the full cab fare for each service provided. If a cab fare costs $20 Prop A pays that fare. Depending on the destination, the rider/resident of D.B. pays anywhere from $1.50 to $3.00 or so per trip if an approved trip goes beyond the program area. Council gave authority to City Staff in November 2001 to examine exceptions and make decisions accordingly. Staff believes that based upon the recent increase in activity it is appropriate to bring the matter back to the City Council for evaluation. Staff will be asking the City Council to review the program and provide direction on May 20 or June 3. In preparing for Council review, staff has sent letters to all known users of the program indicating that within the next 60 days there will be a review and possible changes. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — May 8, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.2 Planning Commission Workshop — Draft Housing Element — May 13, 2008 — 6:00 p.m., SCAQMD/Government Center Room CC -8, 21865 Copley Dr. 5.3 Planning Commission Meeting — May 13, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.4 City Council Meeting — May 20, 2008 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Dr. CONSENT CALENDAR: C/Chang moved, C/Tye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS 6.1 CITY COUNCIL MINUTES: Chang, Tye, MPT/Everett, M/Tanaka None Herrera 6.1.1 Study Session of April 1, 2008 — Approved as submitted. 6.1.2 Regular Meeting of April 1, 2008 — Approved as submitted. 6.1.3 Study Session of April 15, 2008 — Approved as submitted. 6.1.4 Regular Meeting of April 15, 2008 — Approved as submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES: 6.2.1 Regular Meeting of March 11, 2008 6.2.2 Regular Meeting of March 25, 2008 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MEETING MINUTES — March 27, 2008. MAY 6, 2008 PAGE 5 CITY COUNCIL 6.4 RATIFIED CHECK REGISTER dated April 10, 2008 through April 30, 2008 totaling $1,127,900.75. 6.5 APPROVED TREASURER'S STATEMENT — Month of March 2008. 6.6 APPROVED AMENDMENT NO. 1 TO THE GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE AMOUNT OF $20,000 FOR A TOTAL CONTRACT AMNOUNT OF $90,000 FOR FY 2007- 08. 6.7 APPROVED PLANS AND SPECIFICATION FOR THE 2007-08 COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMP INSTALLATION PROJECT AND AUTHORIZED STAFF TO READVERTISE THE PROJECT FOR BIDS. 6.8 APPROVED REDUCTION OF 95 PERCENT OF SURETY BOND NO. TM5053816/6398471 POSTED BY BROOKFIELD DIAMOND BAR VILLAGE, LLC FOR TRACT 62482 (VANTAGE TOWNHOMES) FOR COMPLETION OF LANDSCAPE IMPROVEMENTS. 6.9 APPROVED COMMUNITY SERVICES DEPARTMENT REORGANIZATION AND FY 2007-08 PERSONNEL SUMMARY AND BUDGET ADJUSTMENT. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 INTRODUCE FOR FIRST READING ORDINANCE NO. 03(2008) ADOPTING BY REFERENCE, TITLE 32 OF THE LOS ANGELES COUNTY CODE, INCORPORATING THE CALIFORNIA FIRE CODE 2007 EDITION; INCLUDING THE VERY HIGH FIRE HAZARD SEVERITY ZONES MAP. BO/Tarango presented staff's report and recommended City Council approve for First Reading by Title Only, Waive Full Reading of Ordinance No. 03- 2008 and set the Public Hearing for May 20, 2008. Jay Lopez, with L.A. County Fire showed maps designating high fire hazard severity zones. The intent of this zone is to apply codes outlined by BO/Tarango. The map clearly defines areas for homeowners to know whether they are inside or outside of the high fire hazard severity zone. Basically, the high severity zones include "The Country Estates" and Pantera areas. Mr. Lopez responded to MPT/Everett that the City is required to respond to the red area only where the construction requirements are more stringent. MAY 6, 2008 PAGE 6 CITY COUNCIL BO/Tarango indicated that the cost per square foot is about $1 more in the red area. MPT/Everett asked if there was an appeal of this process. BO/Tarango responded that within the ordinance property owners are provided a clear process for requesting a technical review. M/Tanaka asked for Public Comment. No comments were made. C/Chang moved, C/Tye seconded, to approve Introduction for First Reading of Ordinance No. 03(2008) Adopting by Reference, Title 32 of the Los Angeles County Code, Incorporating the California Fire Code, 2007 Edition; Including the Very High Fire Hazard Severity Zones Map. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye thanked staff for a terrific 19th Annual City Birthday Celebration. He recognized staff members Pamela Murad and Ed Flacks for their excellent and exceptional service to the residents. He congratulated the Regional Chamber of Commerce for their excellent business showcase and the businesses that participated; on April 24 he attended the ceremony honoring the memory of Cathy Boos and the Cathy Boos Kindergarten Playground. That day he also attended the Walnut/D.B. Sheriff's Station's 18th annual volunteer recognition dinner. On April 25 he and his colleagues attended the Arbor Day Celebration at Pantera Elementary School; April 26 he attended the Walnut Valley Water District's seminar; May 1" he attended the LA Division League of California Cities meeting and presented a chart that listed 88 LA County cities that have Prop 1 B Funds available. He was proud that PWD/Liu had worked to procure the entire $968,000 available to D.B., one of only 38 cities that have applied for and received all available funds. Last Saturday he attended the ribbon -cutting ceremony dedicating the new circulation desk at the library. He congratulated all who are dedicated to the support of the library. Sunday he joined about 300 residents at the D.B.H.S. Brahma Foundation fundraiser and thanked all who participated. He congratulated Adrienne Konigar- Macklin, the newest appointee to the Pomona Unified School District. C/Chang congratulated staff for a wonderful birthday party. He was out of town but knows that it is always a wonderful event. He suggested that the businesses and volunteers C/Tye mentioned be invited and recognized at the D.B. Day at the LA County Fair Day luncheon for their dedication. C/Chang said that although the Edison pole relocation project has been an irritation for the residents the project will soon be completed and the inconvenience will have been worth it. Chili's is coming MAY 6, 2008 PAGE 7 CITY COUNCIL and the grand opening should be about the end of June. Chili's is holding a job faire at the Ayres Suite Hotel on Golden Springs. He thanked the current and past City Councils and staff for doing such a good job with the City's budget in spite of the economic downturn. MPT/Everett said the City Birthday Party was a great celebration. He recognized volunteers Dr. Keh, Beth and Sherman Graffoni, and Jeff Hull and his legacy. He reported that the Public Safety Committee met April 17 to discuss preparations for the safety of the City. He cautioned individuals that car burglaries have increased substantially. Be wise and be smart and do not leave attractive items in full view. The fingerprinting program continues to be a very effective program. He asked people to look forthe City Newsletter and read about the new Public Safety Officers and the Sheriff's 20th Anniversary Celebration. He was proud to congratulate the volunteers. He said it was a privilege for him to present a City Tile to Councilman Tom Sykes who retired after serving 25 years in the City of Walnut. He remarked that the spirit of the election campaign in Walnut was a model. The four top candidates were very qualified and competent. On April 19 Calvary Chapel held an appreciation ceremony in honor of the firefighters. There has been a lot of interest and involvement in the City's library over the years and the library does an excellent job serving the public with its limited resources and parking. He thanked Dave Reynolds for his involvement in the NFL Stadium issue and encouraged residents to get involved. He suggested that residents checkout the City's Website for status of projects and programs such as the Dial -a -Ride program and provide input to the City. He said he appreciates staff's excellent and innovative efforts. He asked residents to remember those affected by the Myanmar disaster which is a reminder for all residents to be prepared. M/Tanaka thanked staff for a wonderful 19th Birthday Celebration. He received many favorable comments about the event being held on Saturday. The event held something for everyone and was probably the best attended celebration on record. He attended DB 4 -Youth meetings to discuss the upcoming Middle School Dance scheduled for May 16 at the Diamond Bar Center. He and CM/DeStefano attended the Chamber's Board of Directors meeting; he spoke about the Public Safety Meeting during which fire personnel talked about conducting brush clearing inspections. He attended the firefighter breakfast at Mount Calvary Chapel; he also attended the Chinese-American Association of Walnut's annual fundraising dinner and the Pomona Unified School District Board Meeting. He too congratulated Adrienne Konigar-Macklin. He represented the City at the LA County Sanitation District Director's meeting and annual orientation. He attended the California Contract Cities Association meeting in Artesia hosted by President Sally Flowers. He attended the Celebration of Life for Gerry Del Rio Cortez who brought the American Cancer Society Relay for Life to D.B. three years ago. This year's relay on June 7 and 8 will be dedicated to him. The playground dedication in honor of former teacher Cathy Boos was an outstanding ceremony. He congratulated the honorees of the Sheriff's Volunteer Patrol. He attended the outstanding Arbor Day event and congratulated the students who participated. The Walnut Valley Water District's "Water 101" event was very informative and was attended by about 50 residents from D.B. and Walnut. The San Gabriel Valley Council of Governments MAY 6, 2008 PAGE 8 CITY COUNCIL held a special meeting last week to discuss time -sensitive issues regarding local government abstracts and the addition of the Nogales Grade Separation project to the Alameda Corridor East project list. The LA County Sanitation District held a seminar dealing with emergency preparedness for waste water. The League of California Cities held its meeting last week; however, due to a lack of quorum the group was unable to vote on representation for supervisorial districts. He congratulated The Friends of the Library on the library improvements. The D.B.H.S. Brahma Foundation held Casino Night on a cruise ship out of Newport Beach. He thanked everyone for attending tonight's meeting and to Don Sutton and the Boy Scouts. He invited them to take an official photo at the conclusion of tonight's meeting. He thanked the firefighters for participating in tonight's meeting. ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular City Council meeting at 8:47 p.m. TOMMYE CRIBBINS, The foregoing minutes are hereby approved this JACK TANAKA, , 2008. Agenda No. 6.2(a) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 8, 2008 CALL TO ORDER: Vice Chairman Torng called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Shah led the Pledge of Allegiance. im 2. ROLL CALL Present: Commissioners Kwang Ho Lee, Kathleen Nolan, Jack Shah and Vice Chairman Tony Torng Absent: Chairman Steve Nelson was excused. Also present: Nancy Fong, Community Development Director; Greg Gubman, Planning Manager; David Alvarez, Planning Technician; Anthony Santos, Management Analyst; and Marcy Hilario, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of Regular Meeting of March 25, 2008. C/Lee moved, C/Nolan seconded to approve the March 25, 2008, Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: A13STAIN: COMMISSIONERS: A13SENT: COMMISSIONERS: 5. OLD BUSINESS: None 6. NEW BUSINESS: None Lee, Nolan, VC/Torng None Shah Chair/Nelson APRIL 8, 2008 PAGE 2 PLANNING COMMISSION 7. PUBLIC HEARINGS: 7.1 Development Review No. 2006-07 and Minor Conditional Use Permit No. 2006-03 — Under the authority of Development Code Section 22.66, the applicant requested approval of a one-year extension of time to the Planning Commission's original approval of an 829 square foot addition to an existing dwelling. The initial deadline for commencing construction of this project was March 28, 2008. PROJECT ADDRESS: 2605 Rising Star Drive Diamond Bar, CA 91765 PROPERTY OWNER/ Steven and Luzmaria Babbitt APPLICANT: 2605 Rising Star Drive Diamond Bar, CA 91765 PT/Alvarez presented staff's report and recommended Planning Commission approval of a one-year extension of time for Development Review No. 2006-07 and Minor Conditional Use Permit No. 2006-03. There were no ex parte disclosures offered. VC/Torng opened the public hearing. With no one present who wished to speak on this matter, VC/Torng closed the public hearing. C/Shah moved, C/Lee seconded, to approve a one-year extension of time for Development Review No. 2007-13 and Minor Conditional Use Permit No. 2007- 08, Findings of Fact, and Conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Shah, Lee, Nolan, VC/Torng NOES: COMMISSIONERS: None ABSENT COMMISSIONERS: Chair/Nelson 7,.2 Develoament Review No. 2008-43 and Minor Conditional Use Permit No. 2008-03 — Under the authority of Development Code Sections 22.48, 22.42.080 and 22.10, Table 2-5, the applicant requested approval of architectural and landscape plans to remodel and make exterior improvements to an existing restaurant building. In addition, the applicant requested approval of a Minor Conditional Use Permit for the sale and on-site consumption of APRIL 8, 2008 PAGE 3 PLANNING COMMISSION alcohol beverages in connection with a restaurant and, to construct an outdoor patio area. PROJECT ADDRESS: PROJECT OWNER: 23525 Palomino Drive Diamond Bar, CA 91765 AP Diamond Bar, LLC 310 Golden Shore #300 Long Beach, CA 90802 APPLICANT: JS Foods, LLC 1320 Johnson Drive City of Industry, CA 91745 PM/Gubman presented staffs report and recommended Planning Commission approval of Development Review No. 2008-43 and Minor Conditional Use Permit No. 2008-03, Findings of Fact, and subject to conditions of approval as listed within the resolution. C/Lee asked if there was another business that served alcohol in the shopping center. CDD/Fong responded that in the center there is a bar, a restaurant, daycare, and real estate office. C/Nolan confirmed that Happy's Restaurant serves beer and wine only. C/Lee asked if there were restaurants in Diamond Bar that served alcohol in patio areas because he was concerned about an adverse impact to children. PM/Gubman said he could not recall a restaurant in Diamond Bar that served alcohol outside of its building; however, there are numerous restaurants in the surrounding cities that do serve alcohol in patio areas. ABC has stringent regulations with respect to the service of alcohol out of doors. CDD/Fong said she understood C/Lee's concern and suggested that a compromise would be to restrict the service of alcohol with food only and review the project within a year to determine whether any adverse incidents had arisen regarding the serving of alcohol within the patio area. C/Lee said that would not mitigate his concern because alcohol is a very dangerous thing. CDD/Fong reminded C/Lee that the Planning Commission needed to address the land use issue about whether there should be the service of alcohol both inside and outside in accordance with the Minor Conditional Use Permit. Without allowing the restaurant the option the City would have no way of measuring the impact, if any. PM/Gubman responded to C/Nolan that it is unknown at this time whether the patio will be a part of this project and the designated area would not affect the parking. APRIL 8, 2008 PAGE 4 PLANNING COMMISSION C/Shah said he previously understood that the outdoor was totally closed off from outside but he noticed that at one end there is an opening to the parking lot. He wanted to know how individuals would be restricted from walking out to the parking area with a drink in their hand. PM/Gubman said the applicant would be required to have a gate to any outside access. Also, the restaurant is subject to the ABC liquor licensing which precludes taking alcohol outside of the enclosed area. C/Nolan asked how the P.M. hours would differ from Sizzler's (the former tenant) and PM/Gubman said he did not know. VC/Torng thanked PM/Gubman for making his presentation via PowerPoint because for him it led to a clearer understanding of the proposal. He agreed with C/Lee that there would be a concern about serving alcohol because of prior bad experiences with other restaurants. However, the problem stemmed more from an entertainment atmosphere and one condition of this project is that no entertainment is allowed. CDD/Fong confirmed thatthere was no entertainment proposed for this upscale sit-down restaurant. There were no ex parte disclosures offered. Eugene Lawless, JS Foods, LLC, thanked staff and the landlord who is present this evening for their excellent support and help in launching this unique restaurant. East 180 is not a fusion or glitzy Las Vegas type restaurant; it is a Chinese Restaurant and it is grounded in the sensibilities of a good quality upscale casual restaurant. The hard liquor license will simply provide a convenience to the guests. The operating hours are not oriented to bar and nightclub hours. The restaurant proposed to close between 10:00 and 11:00 p.m. every evening. The project expects that alcohol will represent only about 13 percent of the total sales. In addition, the project proposes unique and interesting patio dining. Staff is oriented to providing a very upscale experience for its patrons. The applicant is very excited about being able to serve the underserved community of Diamond Bar and that it will provide a great opportunity to create a very unique type of dining experience that the applicant believes will help bring business to Diamond Bar. Rose Bacinski, Bacinski & Associates, stated that because this restaurant sits in the middle of a parking lot, the intent of the design for the patio is to be very inwardly focused. It will not be open to the outside with railings because there is not a great view out to the parking lot for customers to enjoy. Therefore, the project intends to offer an enclosed patio. The only exit from the patio to the APRIL 8, 2008 PAGE 5 PLANNING COMMISSION outside would be for emergency and handicap purposes. The patio is accessible to customers only from inside the restaurant. The ramp is an emergency exit for handicapped. She indicated that the applicant was comfortable with a one-year review of the alcohol service and had no problem with the conditions of approval. She asked to clarify Condition D 3 on page 11 because the applicant did not intend to restripe the entire parking lot because of its good condition. C/Lee asked if the applicant anticipated any adverse impact from selling alcohol in the patio area. Mr. Lawless said it would be difficult to conduct business in the patio area if alcohol was not served in that area. If the City disallowed alcohol service in the patio area the applicant would probably not build the patio because the service disconnect would disrupt the business. CDD/Fong recommended amending Condition D 3 on page 11 to state "project" area to ascertain that striping is not required for the entire parking lot area of the center. Ms. Bacinski asked that the condition refer to "the parking lot area ad'lacent to the restaurant. PM/Gubman suggested eliminating language about slurry and restriping to say that "the parking lot surface immediately adjacent to the building shall be in good repair at the time of occupancy." The applicant concurred. Dennis Loput, Jr., 310 Golden Shore #300, Long Beach, CA 90802, representing The Abbey Company, landlord for the site, said he was present to show support for the new tenant, JS Foods, LLC. Unfortunately, The Sizzler was in a constant state of turmoil and was unable to maintain the premises to code. He asked that the Planning Commission remove the condition requiring removal of an abandoned sign pole under Section B 5 A. 6 because the sign pole was not abandoned. Sizzler vandalized the inside and stole the sign from the top of the pole and it is the landlord's intent to deliver the sign pole to a new tenant. Therefore, a requirement to remove the sign pole would devalue the property. PM/Gubman said that if it was the Commission's desire to do so the condition regarding removal of the sign pole could be deleted and staff would deal with the landlord regarding the issue of whether or not it was abandoned. At this point staff believes that it is abandoned and, therefore, has lost its non- conforming status. However, staff would not want to encumber this project during resolution of that issue. Mr. Lawless said he understood the landlord's position. For purposes of serving the new project the applicant does not see the sign post as central to the APRIL 8, 2008 PAGE 6 PLANNING COMMISSION restaurant. This project is a destination rather than an impulse location. It would provide a benefit to the restaurant; however, it would not be central to the restaurant's brand identity. Mr. Loput said that loss of a freeway sign impacts the value of the property beyond this tenant's use. CDD/Fong said that staff would agree to eliminate the condition for this specific project and work with the landlord to resolve the issue. VC/Torng closed the public hearing. C/Shah said he was excited about the project and welcomed the new business to the community. C/Lee said he was still concerned about alcohol being served in the patio area but he too was excited about the business. C/Nolan felt the project was a beautiful restaurant and was excited for the City and the residents. She liked the patio and had full confidence that all ABC rules would be followed. She felt that serving alcohol with food was very reasonable with the review in one year to help C/Lee feel comfortable with the project. C/Nolan moved, C/Lee seconded, to approve Development Review No. 2008- 43 and Minor Conditional Use Permit No. 2008-03, Findings of Fact, and subject to conditions of approval as listed within the resolution with the proposed change in language to Condition D 3 as stated by PM/Gubman, deletion of Condition A 6 and inclusion of requiring the service of food with alcohol in the patio area and a one-year review of the CUP. AYES: COMMISSIONERS: Nolan, Lee, Shah, VC/Torng NOES: COMMISSIONERS: None ABSENT COMMISSIONERS: Chair/Nelson 7.3 Conditional Use Permit No. 2008-02 — Under the authority of Development Code Sections 22.58 and 22.42, the applicant requested approval of a Conditional Use Permit (CUP) to operate an art studio within a lease space of 1600 square feet in an existing center zoned C-1 (Neighborhood Commercial). PROJECT ADDRESS: 3209 Brea Canyon Road, Suite B&C Diamond Bar, CA 91765 APRIL 8, 2008 PAGE 7 PLANNING COMMISSION PROPERTY OWNER: APPLICANT: Aaron Raphael 12400 Ventura Boulevard #238 Studio City, CA 91604 Soo Kim 2729 Saturn Street #A Brea, CA 92821 PT/Alvarez presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. 2008-02, based on the Findings of Fact, and subject to conditions of approval as listed within the resolution. There were no ex parte disclosures. VC/Torng opened the public hearing. With no one present who wished to speak on this matter, VC/Torng closed the public hearing. C/Lee moved, C/Shah seconded, to approve Conditional Use Permit No. 2008- 02, based on the Findings of Fact, and subject to conditions of approval as listed within the resolution. Motion carried by the following Roll Call Vote: AYES: COMMISSIONERS: Lee, Shah, Nolan, VC/Torng NOES: COMMISSIONERS: None ABSENT COMMISSIONERS: Chair/Nelson 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Shahsaid he was sorry he missed the last meeting and the Planners Institute. C/Nolan said the trip was good and there were many worthwhile sessions held during the Planners Institute. She offered to share training materials with C/Shah. VC/Torng thanked the Commissioners for a good meeting and discussion on tonight's items. He thanked staff for helping the Commissioners during the Planners Institute and hoped that the City would set a goal of "Going Green." APRIL 8, 2008 PAGE 8 PLANNING COMMISSION 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Moratorium - Issuance of Permits for Establishment of Amusement Entertainment and Other Specified Congregation Uses. CDD/Fong reported that in February the City Council adopted an Urgency Ordinance establishing the moratorium in a commercial/office zone and recently extended the moratorium for an additional ten and one-half months. The moratorium allows the City time to study the matter and determine whether additional standards should be developed to regulate these types of uses. Only new businesses and not existing businesses would be affected. Staff is currently analyzing other city's codes to assist with establishing a code amendment for Planning Commission review and recommendation to City Council. 9.2 Public Hearing dates for future projects. CDD/Fong announced that due to lack of items for consideration the Commission may go dark for its April 22, 2008, regular meeting. If so, staff will inform the Commissioners in advance of the meeting date. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Vice Chairman Torng adjourned the regular meeting at 8:04 p.m. Attest: Respectfully Submitted, Nartdy Fong, (jorftuny y Development Director Toffrorng, Vice Chai n Agenda No. 6.2(b) MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 22, 2008 C01ttatOZ01:1 97 =1 Chairman Nelson called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Nolan led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioners Kwang Ho Lee, Kathleen Nolan, Jack Shah and Vice Chairman Tony Torng, Chairman Steve Nelson Also present: Nancy Fong, Community Development Director; Greg Gubman, Planning Manager; Ann Lungu, Associate Planner; Brad Wohlenbeg, Assistant City Attorney; and Stella Marquez, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of Regular Meeting of March 25, 2008. C/Lee moved, C/Nolan seconded to approve the March 25, 2008, Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: 5. OLD BUSINESS: None. 6. NEW BUSINESS: None. 7. PUBLIC HEARINGS: Lee, Nolan, VC/Torng None Chair/Nelson None 7.1 Development Review No. 2008-07 — Under the authority of Development Code Section 22.48, the applicant requested approval to add approximately APRIL 22, 2008 PAGE 2 PLANNING COMMISSION 1,112 square feet to enlarge the existing lobby of the Best Western Hotel in order to provide food service and additional offices. PROJECT ADDRESS PROPERTY OWNER/ 259 Gentle Springs Lane Diamond Bar, CA 91765 Manish Patel Ratan Hospitality, LLC 1205 W. Sierra Madre Avenue Glendora, CA 91741 APPLICANT: EPIC Design Build 1232 Monte Vista Avenue #4 Upland, CA 91786 AssocP/Lungu presented staff's report and recommended Planning Commission approval of Development Review No. 2008-07, findings of Fact, and conditions of approval as listed within the resolution. Chair/Nelson asked how many semi -trucks with trailers might occupy the parking lot. AssocP/Lungu said she did not have specific data. When she drove by the site this morning there was one in the parking lot. Sometimes trucks park on Gentle Springs and staff is encouraging them to instead park on site. Chair/Nelson asked how street parking would be policed. CDD/Fong responded that because it is a private street the property owner is responsible for policing truck parking and that is why staff conditioned the project accordingly. C/Nolan stated she visited the site this afternoon, spoke with the front desk clerk and toured the site both front and rear. There was one truck parked in the front and there is ample parking available at the rear of the property. The proposed design for the facility is beautiful and the landscaping design is fabulous. She said she felt it was a great project. Chair/Nelson opened the public hearing. Marie Cunningham, EPIC Design Build, said she had no comments but was happy to address any questions or concerns the Commissioners might have. Chair/Nelson asked Ms. Cunningham to comment on street parking and whether the hotel expected such a large number that the trucks would find it necessary to park on the street. The goal is to keep trucks off of Gentle APRIL 22, 2008 PAGE 3 PLANNING COMMISSION Springs. Ms. Cunningham said she felt it was a reasonable request. The amount of rigs varies but generally does not exceed more than three or four at one time. The truckers used to park in the Kmart lot but were asked not to do so. Chair/Nelson asked if the hotel planned to regulate the matter and Ms. Cunningham responded that there are plans to indicate that parking is available on-site. Manish Patel explained that the numbers of parking spaces reported by AssocP/Lungu were predicated on 100 percent occupancy. Normal occupancy rate is about 50-60 percent. Chair/Nelson closed the public hearing. VC/Torng moved, C/Nolan seconded, to approve Development Review No. 2008-07, Findings of Fact, and subject to conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Nolan, Shah, VC/Torng, Chair/Nelson NOES: COMMISSIONERS: None ABSENT COMMISSIONERS: None 7.2 Development Review No. 2007-35_ and_ Minor Conditional Use Permit No. 2008-05 — Under the authority of Development Code Sections 22.48, 22.22.56 and 22.66, the applicant requested approval to convert an existing garage to 560 square feet of livable area, and add a 1,201 square foot four - car garage and tennis court in the rear yard. The Minor Conditional Use Permit approval is for maintaining the existing nonconforming front yard setback. The project site is developed with a two-story residence of 2,558 square feet with a two -car garage and swimming pool. PROJECT ADDRESS: LVOW9010a"S' APPLICANT: 2759 Steeplechase Lane Diamond Bar, CA 91765 Dong Hong 2759 Steeplechase Lane Diamond Bar, CA 91765 David Y. Hu 18071 Arenth Avenue City of Industry, CA 91748 APRIL 22, 2008 PAGE 4 PLANNING COMMISSION AssocP/Lungu presented staffs report and recommended Planning Commission approval of Development Review No. 2007-35 and Minor Conditional Use Permit No. 2008-05, Findings of Fact, and conditions of approval as listed within the resolution. VC/Torng asked how far the four -car garage was located away from the residence and whether that it was a reasonable design standard due to the distance between the two. Is there a walkway to the pool/tennis court area. CDD/Fong said she saw steps down to the pool area. AssocP/Lungu said she could not recall any specific code requiring the garage to be within a certain distance of the house. There is a parking area at the rear of the home. AssocP/Lungu clarified the conditions of approval for the garage including the need to widen the tandem garage to 20 feet. There were no ex parte disclosures. Chair/Nelson opened the public hearing. David Hu, applicant, stated that his original intention was to build a guesthouse and in the middle of the process that began in 2003, the applicant changed her mind. However, in the meantime, the code changed. The owner needs room inside the house but discovered she was only allowed to build the garage. She would prefer to have an attached garage and will probably use the concrete pad to unload groceries and other items before continuing on to park in the garage. Mr. Hu responded to VC/Torng that he concurred with the conditions of approval. Chair/Nelson closed the public hearing. C/Nolan moved, C/Lee seconded, to approve Development Review No. 2007-35 and Minor Conditional Use Permit No. 2008-05, Finding of Facts and conditions of approval as listed within the resolution. AYES: NOES: ABSENT COMMISSIONERS: Lee, Nolan, Shah, VC/Torng, Chair/Nelson COMMISSIONERS: None COMMISSIONERS: None APRIL 22, 2008 PAGE 5 PLANNING COMMISSION 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: VC/Torng complimented staff on the wonderful City Birthday Party. Chair/Nelson concurred that the City Birthday Party was the best to date. Staff is to be commended. 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future protects. CDD/Fong announced that Ann Lungu would retire the end of May. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Nelson adjourned the regular meeting at 7:40 p.m. Attest: Respectfully Submitted, NAcy-Fbrfg, fqon)muniji Development Director (Z?1�40 Lfai2= - eve Nelson, Chairman CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.3 Meeting Date: May 20, 2008 AGENDA REPORT FROM: James DeStefano, City Man TITLE: Ratification of Check Register date May 1, 2008 through May 14, 2008 totaling $818,963.41. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $818,963.41 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 1, 2008 through May 14, 2008 for $818,963.41 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance Oirdctor Assistant City Manager Attachments: Affidavit and Check Register — 05/01/08 through 05/14/08. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 1, 2008 through May 14, 2008 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $560,268.49 Community Organization Support Fd $100.00 Prop A - Transit Fund 33,010.10 Int. Waste Mgt Fund 12,188.67 AB2766 - AQMD Fund 1,445.29 CDBG Fund 7,525.73 COPS Fund 170.00 LLAD 38 Fund 10,211.98 LLAD 39 Fund 12,665.52 LLAD 41 Fund 4,867.61 Capital Improvement Project Fund 176,510.02 $818,963.41 Signed: Linda G. Magn s Finance Director City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 08 -PP 09 PAYROLL TRANSFER P/R TRANSFER -08/ PP 09 125 10200 1,118.23 $158,229.14 5/1/2008 PAYROLL TRANSFER P/R TRANSFER -08/ PP 09 001 10200 142,676.60 5/1/2008 PAYROLL TRANSFER P/R TRANSFER -08/ PP 09 112 10200 5,916.87 5/1/2008 PAYROLL TRANSFER P/R TRANSFER -08/ PP 09 115 10200 7,072.15 5/1/2008 1 JADVANCED PAYROLL TRANSFER P/R TRANSFER -08/ PP 09 118 10200 1,445.29 1 5/1/200879965 79967 CLEM ZIROLI REFUND -EN 00-261 001 23012 111.53 $5,392.73 5/1/2008 1 CLEM ZIROLI REFUND -GRADING BOND 001 23001 1 5,281.20 5/1/2008 1 79966 JADMIRE HARDWOOD FLOORS 1HARDWOOD FLOORS -DBC 1 0015333 1 42210 1 2,600.00 $2,600.00 5/1/2008 79967 ADVANCED APPLIED ENGINEERING INC PROF.SVCS-EN 07-554 001 23012 775.00 $1,335.00 5/1/2008 1 ADVANCED APPLIED ENGINEERING INC ADMIN FEE -EN 07-554 001 23012 193.75 5/1/2008 ADVANCED APPLIED ENGINEERING INC ADMIN FEE -EN 07-554 001 34650 -193.75 5/1/2008 ADVANCED APPLIED ENGINEERING INC PROF.SVCS-EN 07-559 001 23012 560.00 5/1/2008 ADVANCED APPLIED ENGINEERING INC ADMIN FEE -EN 07-559 001 23012 140.00 5/1/2008 1 JADVANCED APPLIED ENGINEERING INC JADMIN FEE -EN 07-559 001 34650 -140.00 1 5/1/2008 79968 ALBERTSONS SUPPLIES -DB YOUTH 0015350 41200 19.47 $127.74 5/1/2008 1 ALBERTSONS SUPPLIES -RECREATION 0015350 41200 30.86 5/1/2008 ALBERTSONS SUPPLIES -RECREATION 0015350 41200 51.46 5/1/2008 ALBERTSONS SUPPLIES -DB YOUTH 0015350 41200 25.95 5/1/2008 1 79969 JALLIANT INSURANCE SERVICES INC ISPL EVENT INS -CITY B/DAY 1 0015350 1 42353 1 1,832.831 $1,832.83 5/1/2008 79970 GROUP INC PRINTER MAINT-APR-JUN 0014070 45000 1,490.50 $1,964.64 5/1/2008 1 JAMERICOMP AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 1 45000 474.14 5/1/2008 1 79971 JAMERITECH BUSINESS SYSTEMS INC ICOPIER MAINT-MAR/APR 1 0014090 1 42100 1 863.96 $863.96 5/1/2008 79972 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 02-348 001 23012 800.00 $1,600.00 5/1/2008 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 02-348 001 23012 144.00 5/1/2008 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 02-348 001 34650 -144.00 5/1/2008 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 04-463 001 23012 800.00 5/1/2008 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04-463 001 23012 144.00 5/1/2008 ARROYO GEOTECHNICAL CORP JADMIN FEE -EN 04-463 1 001 34650 -144.001 1 Page 1 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 5/1/2008 1 79973 JANTOLIN BARRERA REFUND -PARKING CITATION 001 32230 30.001 30.00 5/1/2008 1 79979 JHYUN MI CHOI IRECREATION REFUND 1 001 34740 69.001 $69.00 5/1/2008 1 79974 IBENESYST 5/2/08-P/R DEDUCTIONS 001 21105 702.481 $702.48 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-307 001 23010 90.00 5/1/2008 1 79975 1 BLUE SKY CAFE INC JMTG SUPPLIES -FPL 2007-263 001 23010 86.17 $86.17 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-312 001 23010 90.00 5/1/2008 1 79976 IKATHY BREAUX 1CONTRACT CLASS -SPRING 0015350 1 45320 1 132.001 $132.00 5/1/2008 79977 GOVERNMENT INC. SUPPLIES -HARD DRIVES 0014070 41200 232.74 $586.97 5/1/2008 JCDW 1 CDW GOVERNMENT INC. COMP HARDWARE -TRANSIT 1125553 46230 354.23 5/1/2008 1 79978 ICENTER ICE SKATING ARENA CONTRACT CLASS -SPRING 1 0015350 45320 162.00 $162.00 5/1/2008 CHRISTOPHER MORALES INC TRFFC SIGNAL-B/CYN 2505510 R46412 8,936.12 5/1/2008 1 79979 JHYUN MI CHOI IRECREATION REFUND 1 001 34740 69.001 $69.00 5/1/2008 79980 CHRISTOPHER MORALES INC RETENTION PAYABLE 250 20300 -3,816.95 $34,352.54 5/1/2008 CHRISTOPHER MORALES INC TRFFC SIGNAL-B/CYN 2505510 R46412 8,936.12 5/1/2008 79982 CHRISTOPHER MORALES INC TRFFC SIGNAL-RAQ CLUB 2505510 R46412 29,233.37 $3,210.62 5/1/2008 1 79981 ICITY TRAFFIC ENGINEERS ASN I MTG- COMSNR TRNG HOUSE 1 0015551 1 42340 1 140.001 $140.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-303 001 23010 90.00 5/1/2008 1 79982 ICOUNTRY GARDEN CATERERS INC IFOOD SVCS -STATE OF CITY 1 0014095 1 44000 1 3,210.621 $3,210.62 5/1/2008 79983 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-301 001 23010 90.00 $990.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-303 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-304 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-306 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-307 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-309 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-312 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROFS.VCS-EN 2008-310 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2008-300 001 23010 90.00 5/1/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2007-297 001 23010 90.00 5/1/2008 1 ID & J MUNICIPAL SERVICES INC PROF.SVCS-EN 2007-293 1 001 1 23010 1 90.00 5/1/2008 1 79984 JDAPEER ROSENBLIT & LITVAK LLP ILEGAL SVCS -MAR 08 1 0014020 1 44023 1 4,794.771 $4,794.77 Page 2 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 5/1/2008 79986 & NITE COPY CENTER PRINT SVCS -EARTH DAY/BDAY 0014090 42110 335.30 $387.71 Check Date Check Number Vendor Name PRINT SVCS -RECREATION Transaction Description 42353 Fund/ Dept Acct # Amount Total Check Amount EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2008-301 001 23010 16.25 $10,000.00 5/1/2008 $468.00 5/1/2008 1 79985 ICHRISTOPHER DAVIS CONTRACT CLASS -SPRING 0015350 1 45320 1 468.00 5/1/2008 79986 & NITE COPY CENTER PRINT SVCS -EARTH DAY/BDAY 0014090 42110 335.30 $387.71 5/1/2008 1EXTERMINETICS 1 JDAY DAY & NITE COPY CENTER PRINT SVCS -RECREATION 0015350 42353 52.41 =.00 5/1/2008 79987 EXCEL LANDSCAPE ADDL MAINT-DIST 38 13855311 42210 161.30 $716.66 5/1/2008 1EXTERMINETICS 1 EXCEL LANDSCAPE ADDL MAINT-DIST 39 1395539 42210 555.36 =.00 5/1/2008 79988 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL 0014090 42120 32.50 $113.75 5/1/2008 1EXTERMINETICS 1 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2007-292 001 23010 32.50 =.00 5/1/2008 79992 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2008-301 001 23010 16.25 $10,000.00 5/1/2008 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2008-311 001 23010 32.50 5/1/2008 1 79989 EXTERIOR PRODUCTS INC BANNERS-B/DAY PARTY 1 0015350 1 42353 1 11,863.50 $11,863.50 5/1/2008 79990 OF SO CAL INC ---]PEST PEST CONTRL SVCS -DBC 0015333 1 45300 1 75.00 $60.00 5/1/2008 1EXTERMINETICS 1 EXTERMINETICS OF SO CAL INC CONTRL SVCS -DBC 0015333 1 45300 1 40.00 =.00 5/1/2008 1 79991 IFIRE EXPLORES POST 19 REIMB-CITY B/DAY PARTY 0015350 1 42353 1 60.00 $60.00 5/1/2008 IGISELLE DE GUTA FACILITY REFUND -DBC 001 36615 150.00 5/1/2008 1 79992 FOUR CORNERS TRANSPORTATION COALITI JANNL MEMBERSHIP DUES 0014090 1 42315 1 10,000.00 $10,000.00 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 R45223 460.00 5/1/2008 1 79993 IFRANCHISE TAX BOARD SLRY ATTCHMT-5/2/08 001 1 21114 1 100.00 $100.00 5/1/2008 1 79994 IGO LIVE TECHNOLOGY INC ICONSULTANT SVCS -WK 4/18 0014070 1 R44000 1 3,375.001 $3,375.00 5/1/2008 1 79995 ICHAD GONELLA ICONTRACT CLASS -SPRING 0015350 1 45320 1 510.00 $510.00 5/1/2008 79996 GISELLE DE GUTA FACILITY REFUND -DBC 001 23002 500.00 $650.00 5/1/2008 IGISELLE DE GUTA FACILITY REFUND -DBC 001 36615 150.00 5/1/2008 79998 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 187.50 $7,191.56 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 08-601 001 23012 375.00 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 45223 360.31 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015551 R45223 460.00 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 12505510 46416 230.00 Page 3 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 79998... HALL & FOREMAN, INC. PROF.SVCS-EN 07-554 001 23012 805.00 $7,191.56 ... 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-554 001 23012 201.25 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-554 001 34650 -201.25 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 02-348 001 23012 750.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 02-348 001 23012 187.50 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 02-348 001 34650 -187.50 511/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 07-555 001 23012 1,350.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 23012 337.50 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 34650 -337.50 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 07-555 001 23012 287.50 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 23012 71.88 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-555 001 34650 -71.88 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 04-420 001 23012 687.50 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04-420 001 23012 171.88 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04-420 001 34650 -171.88 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 06-514 001 23012 120.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 06-514 001 23012 30.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 06-514 001 34650 -30.00 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 05-476 001 23012 123.75 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 05-476 001 23012 30.94 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 05-476 001 34650 -30.94 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 07-595 001 23012 475.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-595 001 23012 118.75 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-595 001 34650 -118.75 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-601 001 23010 93.75 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 08-601 001 34650 -93.75 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 07-589 001 23012 460.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-589 001 23012 115.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-589 001 34650 -115.00 5/1/2008 HALL & FOREMAN, INC. PROF.SVCS-EN 04-463 001 23012 520.00 5/1/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 04-463 001 23012 130.00 5/1/2008 IHALL & FOREMAN, INC. JADMIN FEE -EN 04-463 1 001 1 34650 1 -130.00 5/1/2008 1 79999 IRICHARD HERMAN FACILITY REFUND -DBC 1 001 1 36615 1 400.001 $400.00 Page 4 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 80000 KEVIN HOUSE T & T MTG-4/10 0015510 44100 1 45.00 $45.00 5/1/2008 80001 INLAND VALLEY DAILY BULLETIN LEGAL AD -BIDDER NOTICE 0015510 42115 116.25 $1,100.00 5/1/2008 INLAND VALLEY DAILY BULLETIN LEGAL AD -BIDDER NOTICE 0015510 42115 210.00 5/1/2008 80003 INLAND VALLEY DAILY BULLETIN LEGAL AD -BIDDER NOTICE 0015510 42115 303.75 $280.75 5/1/2008 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2008-309 001 23010 226.25 5/1/2008 80004 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2007-290 001 23010 243.75 $70.02 511/2008 1 80002 INT'L COUNCIL OF SHOPPING CENTERS MEMBERSHIP DUES -M ROA 1 0014095 1 42315 1 50.00 $50.00 5/1/2008 LDM ASSOCIATES INC. PROF SVCS -FPL 2006-213 001 23010 37.50 5/1/2008 1 80003 JK&V BLUEPRINT SERVICE INC. PRINT SVCS-I.T. 1 0014070 1 41200 1 280.751 $280.75 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-213 001 34430 -6.75 5/1/2008 1 80004 IKENS HARDWARE SUPPLIES -ROAD MAINT 0015554 1 41250 1 70.021 $70.02 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 23010 39.38 5/1/2008 1 80005 IKEYSER MARSTON ASSOCIATES INC ECON DEV STRATEGY -MAR 0015240 1 44000 1 7,868.361 $7,868.36 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2006-235 001 23010 1,255.75 511/2008 1 80006 IKIRK STEINKE ELECTRIC LIGHT POLE -INSTALL 0015340 1 42210 1 2,435.001 $2,435.00 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-235 001 34430 -226.04 5/1/2008 1 80007 ILA DATA SECURITY DATA STORAGE SVCS -MAR 0014070 45000 15.00 $15.00 5/1/2008 80008 LDM ASSOCIATES INC. CONSULTANT SVCS-PLNG 0015210 44250 600.00 $5,630.06 5/1/2008 LDM ASSOCIATES INC. PROF SVCS -FPL 2006-213 001 23010 37.50 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-213 001 23010 6.75 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-213 001 34430 -6.75 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2006-220 001 23010 218.75 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 23010 39.38 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 34430 -39.38 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2006-235 001 23010 1,255.75 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-235 001 23010 226.04 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-235 001 34430 -226.04 5/1/2008 LDM ASSOCIATES INC. PROF SVCS -FPL 2007-250 001 23010 206.25 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-250 001 23010 37.13 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-250 001 34430 -37.13 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2005-150 001 23010 37.50 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2005-150 001 23010 6.75 5/1/2008 LDM ASSOCIATES INC. JADMIN FEE -FPL 2005-150 1 001 1 34430 1 -6.75 Page 5 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 80008... LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-277 001 23010 206.25 $5,630.06 ... 5/1/2008 80011 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-277 001 23010 37.13 $400.00 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-277 001 34430 -37.13 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-285 001 23010 846.64 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-285 001 23010 152.40 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-285 001 34430 -152.40 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-287 001 23010 998.45 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-287 001 23010 179.72 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-287 001 34430 -179.72 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2006-207 001 23010 697.97 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-207 001 23010 125.63 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-207 001 34430 -125.63 5/1/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-286 001 23010 525.00 5/1/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-286 001 23010 94.50 511/2008 ILDM ASSOCIATES INC. JADMIN FEE -FPL 2007-286 1 001 34430 -94.50 511/2008 80009 LEAGUE OF CALIFORNIA CITIES MEMBERSHP DINNER -COUNCIL 0014010 42325 35.00 $70.00 5!1/2008 1 LEAGUE OF CALIFORNIA CITIES IMEMBERSHP DINNER -COUNCIL 0014010 1 42325 35.00 1 5/1/2008 1 80010 JKWANG HO LEE PLNG COMM-MAR/APR 0015210 1 44100 1 195.001 $195.00 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 34650 -77.62 5/1/2008 1 80011 IVIVIAN LEE IFACILITY REFUND -DBC 001 1 36615 1 400.00 $400.00 5!1/2008 80012 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 23012 77.62 $3,448.16 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-597 001 34650 -77.62 5!1/2008 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 03-363 001 23012 1,295.00 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 03-363 001 23012 233.10 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 03-363 001 34650 -233.10 5/1/2008 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-597 001 23012 431.24 5/1/2008 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 06-543 001 23012 720.42 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 06-543 001 23012 129.68 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 06-543 001 34650 -129.68 5/1/2008 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-554 001 23012 341.50 5!1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-554 001 23012 61.47 5/1/2008 ILEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-554 001 34650 -61.47 Page 6 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 80012... LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-582 001 23012 660.00 $3,448.16 ... 5/1/2008 80014 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-582 001 23012 118.80 $99.95 5/1/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-582 001 34650 -118.80 5/1/2008 1 80013 LIANA PINCHER IT & T MTG-4/10 0015510 1 44100 1 45.00 $45.00 5/1/2008 LOWE'S BUSINESS ACCOUNT SUPPLIES -DBC 0015333 41200 207.96 5/1/2008 1 80014 LOS ANGELES BUSINESS JOURNAL SUBCRIPTION RENEWAL 0014090 42320 1 99.951 $99.95 5/1/2008 80015 LOWE'S BUSINESS ACCOUNT SUPPLIES -COMM SVCS 0015340 42210 149.39 $363.20 5/1/2008 LOWE'S BUSINESS ACCOUNT SUPPLIES -DBC 0015333 41200 207.96 5/1/2008 80017 LOWE'S BUSINESS ACCOUNT SUPPLIES -RECREATION 0015350 41200 5.85 $400.00 5/1/2008 1 80016 MANAGED HEALTH NETWORK MAY 08 -EAP PREMIUMS 1 001 1 21115 1 155.68 $155.68 5/1/2008 ORKIN PEST CONTROL INC GOPHER CONTROL-SYC CYN PK 0015340 42210 60.50 5/1/2008 1 80017 VENICIA MENDOZA FACILITY REFUND -DBC 1 001 1 36615 1 400.00 $400.00 5/1/2008 1 80018 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -EN 07-595 1 001 1 23012 1 16.241 $16.24 5/1/2008 1 80019 MITY LITE INC SUPPLIES -DBC 1 0015333 1 41200 1 371.91 $371.91 5/1/2008 1 80020 IKENNETH MOK IT & T MTG-4/10 1 0015510 1 44100 1 45.00 $45.00 5/1/2008 1 80021 ISTEVE G NELSON jPLNG COMM-MAR/APR 1 0015210 1 44100 1 130.00 $130.00 5/1/2008 1 80022 INETWORK AUTOMATION INC COMP MAINT-I.T. 1 0014070 1 42205 1 998.001 $998.00 5/1/2008 1 80023 1KATHLEEN ERIN NOLAN PLNG COMM-MAR/APR 1 0015210 1 44100 1 195.001 $195.00 5/1/2008 80024 ORKIN PEST CONTROL INC GOPHER CONTROL -DIST 38 1385538 42210 57.75 $204.05 5/1/2008 ORKIN PEST CONTROL INC GOPHER CONTROL-SYC CYN PK 0015340 42210 60.50 5/1/2008 ORKIN PEST CONTROL INC GOPHER CONTROL-PANTERA 0015340 42210 85.80 5/112008 80025 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 14,543.13 $23,921.64 5/1/2008 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,331.08 5/1/2008 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 5/1/2008 1 80026 IGLEN PLOVANICH REIMB-V/PATROL MTG 1 0014415 1 42325 1 120.061 $120.06 Page 7 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name MTG-COUNCIL Transaction Description 42325 Fund/ Dept Acct # Amount Total Check Amount IREGIONAL CHAMBER OF COMMERCE IMTG-CMGR 0014030 42325 10.00 5/1/2008 80036 $52.50 5/1/2008 1 80027 1PROTECTION ONE INC ALARM SVCS -DBC 0015333 42210 52.501 5/1/2008 80037 5/1/2008 1 80028 IR F DICKSON COMPANY ISTREET SWEEPING SVCS -MAR 0015554 45501 9,565.851 $9,565.85 5/1/2008 80029 REGIONAL CHAMBER OF COMMERCE MTG-COUNCIL 0014010 42325 10.00 $20.00 5/1/2008 1 IREGIONAL CHAMBER OF COMMERCE IMTG-CMGR 0014030 42325 10.00 5/1/2008 1 80030 IREINBERGER PRINTWERKS I PRINT SVCS -BUS CARDS 1 0014095 1 42110 1 254.39 $254.39 5/1/2008 80031 INC. EQ MAINT-SHERIFF 1264411 42200 85.00 $170.00 5/1/2008 1 1 JRHF RHF INC. EQ MAINT-SHERIFF 1264411 1 42200 85.00 5/1/2008 80032 NOBLE COMPANY RETENTION PAYABLE 250 20300 1 -5,596.62 $50,369.61 5/1/2008 1 JRJ RJ NOBLE COMPANY REHAB PROJ-PROSPECTORS 2505510 46411 55,966.23 5/1/2008 80033 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 41250 120.16 $1,652.01 5/1/2008 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 41250 675.59 5/1/2008 80036 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 41250 856.26 $500.00 5/1/2008 80034 SIGN COMPANY SUPPLIES -ROAD MAINT 0015554 41250 943.29 $1,211.76 5/1/2008 ISAFEWAY SAFEWAY SIGN COMPANY SUPPLIES -ROAD MAINT 0015554 1 41250 268.47 5/1/2008 1 80035 ISAN GABRIEL POMONA VLLY CHAPTER ARC MTG-COUNCIL 0014010 42325 100.001 $100.00 5/1/2008 1 80036 IMARC SAUNDERS STIPEND-NATL L E MEMORIAL 0014411 42330 500.00 $500.00 5/1/2008 80037 IJACK SHAH PLNG COMM-MAR/APR 0015210 44100 130.001 $130.00 5/1/2008 80038 MICHAEL SHAY IT & T MTG-4/10 0015510 44100 45.001 $45.00 5/1/2008 1 80039 ISO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL MAY 0014090 42140 21,810.60 $21,810.60 5/1/2008 1 80040 ISOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 1 0015510 42126 1 3,530.441 $3,530.44 5/1/2008 1 80041 IST DENIS KNIGHTS OF COLUMBUS REIMB-CITY B/DAY PARTY 1 0015350 42353 1 40.00 $40.00 Page 8 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 80042 JOANN STARKS IRECREATION REFUND 001 36615 1 450.00 $450.00 5/1/2008 1 80043 ISTATE DISBURSEMENT UNIT ISLRYATTCHMT-#00932977 1 001 1 21114 1 321.781 $321.78 5/1/2008 1 80044 ISTATE DISBURSEMENT UNIT ISLRY ATTCHMT-BY0426064 1001 121114 1 loo.001 $100.00 5/1/2008 1 80045 ITANDEM PRIVATE SECURITY SECURITY SVCS-B/DAY PARTY 10015350 1 42353 1 252.001 $252.00 5/1/2008 80046 THE COMDYN GROUP INC CONSULTANT SVCS -WK 4/11 0014070 44000 1,056.25 $11,160.55 5/1/2008 THE COMDYN GROUP INC CONSULTANT SVCS -WK 3/28 0014070 44000 1,512.00 5/1/2008 80048 THE COMDYN GROUP INC CONSUTANT SVCS -WK 3/28 0014070 44000 325.00 $116.01 5/1/2008 THE COMDYN GROUP INC CONSULTANT SVCS -WK 3/28 0014070 44000 3,770.64 5/1/2008 80049 THE COMDYN GROUP INC CONSULTANT SVCS -WK 4/11 0014070 44000 1,159.20 $874.50 5/1/2008 THE COMDYN GROUP INC CONSULTANT SVCS -WK 4/11 0014070 44000 3,337.46 5/1/2008 80047 ITHE RIGHT CONNECTION INC SHIRTS -CITY B/DAY PARTY 0015350 1 42353 1 774.941 $774.94 5/1/2008 US BANK GFOA CONF-MAGNUSON/FULL 0014050 42330 794.98 5/1/2008 80048 ITIME WARNER INTERNET SVCS -HERITAGE 0015340 1 42126 1 116.011 $116.01 5/1/2008 US BANK EQ MAINT-COMM SVCS 0015310 42200 824.42 5/1/2008 1 80049 ITRANE SERVICE GROUP MAINT SVCS -DBC 0015333 1 45300 1 874.501 $874.50 5/1/2008 US BANK COMP MAINT-I.T. 0014070 42205 840.00 5/1/2008 1 80050 TRES HERMANOS CONSERVATION AUTHORIT MEMBERSHIP DUES -FY 07/08 0014090 1 44000 1 5,000.001 $5,000.00 5/1/2008 US BANK CIO SUMT/MISAC CONF 0014070 142330 656.33 5/1/2008 1 80051 JTRG LAND INC PROF.SVCS-SITE D PLAN 0015240 1 R44000 1 12,315.68 $12,315.68 5/1/2008 1 80052 JTRIFYTT SPORTS CONTRACT CLASS -SPRING 0015350 1 45320 1 351.00 $351.00 511/2008 1 80053 JURBAN FUTURES INC CONSULTANT SVCS -MAR 0015240 1 44000 1 3,262.50 $3,262.50 511/2008 80055 US BANK MTG SUPPLIES -GENERAL 0014090 42325 9.58 $10,568.05 5/1/2008 US BANK GFOA CONF-MAGNUSON/FULL 0014050 42330 794.98 5/1/2008 US BANK SUPPLIES -PUBLIC INFO 0014095 41200 386.88 5/1/2008 US BANK EQ MAINT-COMM SVCS 0015310 42200 824.42 5/1/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 401.32 5/1/2008 US BANK COMP MAINT-I.T. 0014070 42205 840.00 5/1/2008 US BANK MTGS-I.T 0014070 42325 138.30 5/1/2008 US BANK CIO SUMT/MISAC CONF 0014070 142330 656.33 Page 9 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 80055... US BANK MTGS-COMM DEV 0015210 42325 93.62 $10,568.05 ... 5/1/2008 80057 US BANK PLNG INST CONF-COMM DEV 0015210 42330 805.00 $29,696.78 5/1/2008 US BANK PUBLICATIONS-P/WKS 0015510 42320 306.48 5/1/2008 US BANK TRNG-P1WKS 0015510 42340 150.00 5/1/2008 US BANK P/WKS CONF-YEE/MOLINA 0015510 42330 878.60 5/1/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 45.00 5/1/2008 US BANK SUPPLIES-I.T. 0014070 41200 162.14 5/1/2008 US BANK SITE D MTG-COMM DEV 0015240 42340 106.15 5/1/2008 US BANK TRNG-MAGALLANES 0015220 42340 99.00 5/1/2008 US BANK MTG SUPPLIES -COMM 0014090 42325 112.74 5/1/2008 US BANK MTG SUPPLIES -GENERAL 0014090 42325 89.14 5/1/2008 US BANK SUPPLIES -CITY B/DAY PARTY 0015350 42353 32.05 5/1/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 807.25 5/1/2008 US BANK NOTARY DUES 0014030 42315 59.00 5/1/2008 US BANK MTG SUPPLIES -COUNCIL 0014060 42325 180.39 5/1/2008 US BANK SUPPLIES-H/R 0014060 41200 78.97 5/1/2008 US BANK TRNG-P/WKS STAFF 0015510 42330 500.00 5/1/2008 US BANK MTG SUPPLIES-P/WKS 0015510 42325 43.73 5/1/2008 US BANK NATL LEAGUE CONF-MCLEAN 0014030 42325 788.47 5/1/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 30.27 5/1/2008 US BANK CPRS CONF-BRADLEY 0015350 42330 180.00 5/1/2008 US BANK COPIER -HERITAGE 0015310 41300 649.48 5/1/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 207.43 5/1/2008 US BANK SUPPLIES -DBC 0015333 41200 76.65 5/1/2008 US BANK SUPPLIES -COMM SVCS 0015350 41200 15.77 5/1/2008 US BANK SUPPLIES -COMM DEV 0015210 1 41200 1 18.91 5/1/2008 1 80056 JUS HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT SCREENING 0014060 1 42345 1 215.001 $215.00 5/1/2008 VERIZON CALIFORNIA PH.SVCS-DIAL IN MODEM 0014090 42125 77.14 5/1/2008 1 80057 IVANTAGEPOINT TRNSFR AGNTS-303248 5/2/08-P/R DEDUCTIONS 001 1 21108 1 29,696.78 $29,696.78 5/1/2008 80058 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 33.73 $375.21 5/1/2008 VERIZON CALIFORNIA PH.SVCS-DIAL IN MODEM 0014090 42125 77.14 5/1/2008 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 88.28 5/1/2008 VERIZON CALIFORNIA PH.SVCS-MAPLE HILL 0015340 42125 88.03 Page 10 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/1/2008 80058... IVERIZON CALIFORNIA PH.SVCS-MAPLE HILL 1 0015340 42125 88.031 $375.21 ... 5/1/2008 80059 VERIZON WIRELESS -LA CELL CHARGES -CMR 0014030 42125 103.52 $363.37 5/1/2008 VERIZON WIRELESS -LA CELL CHARGES-EOC 0014440 42125 44.27 5/1/2008 80061 VERIZON WIRELESS -LA CELL CHARGES-EOC 0014090 42125 0.14 $1,990.00 5/1/2008 VERIZON WIRELESS -LA CELL CHARGES-DESFORGES 0014070 42125 107.72 5/1/2008 80062 VERIZON WIRELESS -LA CELL CHARGES-AZIZ 0014070 42125 107.72 $500.00 5/1/2008 1 80060 IVISION INTERNET PROVIDERS INC IMONTHLY HOSTING -APR 0014070 1 44030 1 150.00 $150.00 5/1/2008 WEST COAST ARBORISTS INC TREE WATERING -MAR 08 0015558 45510 650.00 5/1/2008 1 80061 IVOLCAN GROUP INC WIFI-FEASIBILITY STDY 0014070 1 44000 1 1,990.00 $1,990.00 5/1/2008 WEST COAST ARBORISTS INC TREE WATERING -APR 0015558 45510 650.00 5/1/2008 1 80062 1 GAROLD WALKER STIPEND-NATL L E MEMORIAL 0014411 1 42330 1 500.00 $500.00 5/8/2008 1ADVANTEC CONSULTING ENGINEERS INC IENGINEERING SVCS -FEB 08 0015554 44520 512.09 5/1/2008 1 80063 IWALNUT VALLEY WATER DISTRICT UTILITIES-EASTGATE COMM 0014440 1 42126 1 36.22 $36.22 5/1/2008 1 80064 JWCT PRODUCTS INCORPORATED SUPPLIES -ROAD MAINT 0015554 1 41250 1 1,716.81 $1,716.81 5/1/2008 1 80065 IWELLS FARGO BANK IGREEN TRCH CONF-APR 0014030 1 42330 1 236.13 $236.13 5/1/2008 1 80066 IWELLS FARGO BANK MTG-COUNCIL 0014010 1 42325 1 37.871 $37.87 5/1/2008 80067 WEST COAST ARBORISTS INC TREE MAINT-MAR 08 0015558 45509 844.50 $2,220.00 5/1/2008 WEST COAST ARBORISTS INC TREE WATERING -MAR 08 0015558 45510 650.00 5/1/2008 80069 WEST COAST ARBORISTS INC TREE MAINT-APR 0015558 45509 75.50 $957.19 5/1/2008 WEST COAST ARBORISTS INC TREE WATERING -APR 0015558 45510 650.00 5/1/2008 1 80068 JYI TONY TORNG PLNG COMM-MAR/APR 1 0015210 1 44100 1 195.001 $195.00 5/8/2008 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 08-611 001 23012 630.00 5/8/2008 1 80069 ADAPT CONSULTING INC IPROMO ITEMS -RECYCLED 11155516 1 41400 1 957.191 $957.19 5/8/2008 80070 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 08-611 001 34650 -113.40 $4,785.00 5/8/2008 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 08-611 001 23012 630.00 5/8/2008 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 08-611 001 23012 113.40 5/8/2008 ADVANTEC CONSULTING ENGINEERS INC TRFFC MGMT.SYS-MAR 08 0015510 44000 2,155.00 5/8/2008 ADVANTEC CONSULTING ENGINEERS INC ENGINEERING SVCS -FEB 08 0015510 44000 1,487.91 5/8/2008 1ADVANTEC CONSULTING ENGINEERS INC IENGINEERING SVCS -FEB 08 0015554 44520 512.09 Page 11 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date /Check Number) Vendor Name I Transaction Description Fund/ Dept I Acct # Amount I Total Check Amount 5/8/2008 1 80071 JAMERICAN PUBLIC WORKS ASN IMEMBERSHIP DUES -J LEE 1 0015510 1 42315 1 166.25 $166.25 5/8/2008 IAT AT & T PH.SVCS-GENERAL 0014090 42125 29.06 5/8/2008 80072 JARMIJO NEWSPAPER & PR AD -CITY BIRTHDAY PARTY 0014095 1 42115 375.001 $375.00 5/8/2008 80073 IJAY ARORA IFACILITY REFUND -DBC 001 1 23002 500.001 $500.00 5/8/2008 80074 & T PH.SVCS-GENERAL 0014090 1 42125 24.81 $53.87 5/8/2008 IAT AT & T PH.SVCS-GENERAL 0014090 42125 29.06 5/8/2008 80075 AT&T MOBILITY CELL CHARGES -POOL VEH 0014090 42125 11.21 $33.63 5/8/2008 AT&T MOBILITY CELL CHARGES -POOL VEH 0014090 42125 11.21 5/8/2008 80077 AT&T MOBILITY CELL CHARGES -POOL VEH 0014090 42125 11.21 $46.00 5/8/2008 80076 IRICK BETACOURT VIDEOGRAPHY SVCS-P/INFO 1 0014095 1 44000 1 687,001 $687.00 5/8/2008 LUZ CARSON FACILITY REFUND -DBC 001 23002 100.00 5/8/2008 80077 IKATHY BISHOP RECREATION REFUND 001 1 34730 1 46.00 $46.00 5/8/2008 80078 IBOY SCOUT TROOP 730 PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 80079 IBOY SCOUT TROOP 730 PROCEEDS -CITY BIDAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80080 IBOY SCOUT TROOP 777 PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80081 IBOY SCOUT TROOP 777 PROCEEDS -CITY B/DAY PARTY 0015350 42353 387.25 $387.25 5/8/2008 1 80082 IBRIDEWORLD IBOOTH RENTAL -BRIDAL SHOW 0015333 42141 870.001 $870.00 5/8/2008 1 80083 JBSN SPORTS CORP SUPPLIES -COMM SVCS 0015350 41200 182.73 $182.73 5/8/2008 1 80084 1BARBARA BURCH IFACILITY REFUND -DBC 001 23002 550.00 $550.00 5/8/2008 1 80085 ICALIFORNIA STRAWBERRY FESTIVAL EXCURSION-STRWBRRY FESTVL 0015350 45310 468.751 $468.75 5/8/2008 80086 LUZ CARSON FACILITY REFUND -DBC 001 36615 1 170.00 $270.00 5/8/2008 LUZ CARSON FACILITY REFUND -DBC 001 23002 100.00 5/8/2008 1 80087 CAYETANO'S HOME FOR CHILDREN REIMB-CITY B/DAY PARTY 1 0015350 1 42353 1 39.001 $39.00 Page 12 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount) 5/8/2008 1 80088 ICHAPARRAL MIDDLE SCHOOL LEO CLUB PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.25 $387.25 5/8/2008 80097 LOS ANGELES COUNTY PUBLIC WORKS FUEL -POOL VEH JUL-DEC 07 0014090 42310 937.30 $387.25 5/8/2008 1 80089 ICHARTER OAK GYMNASTICS, INC. ICONTRACT CLASS -SPRING 0015350 1 45320 1 495.001 $495.00 5/8/2008 DAVID EVANS AND ASSOCIATES INC ADMIN FEE -FPL 2005-147 001 23010 95.82 518/2008 1 80090 ISTEVEN CHEN IFACILITY REFUND -DBC 001 1 23002 1 100.001 $100.00 5/8/2008 1 80091 ICHRISTIAN LIFE CENTER REIMB-CITY B/DAY PARTY 0015350 1 42353 1 58.50 $58.50 5/8/2008 1 80092 ICHRISTIAN LIFE CENTER PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80093 ICOMLOCK SECURITY GROUP SUPPLIES -COMM SVCS 0015340 1 42210 1 24.25 $24.25 5/8/2008 1 80094 1CONSTANCE J. LILLIE ICONTRACT CLASS -SPRING 0015350 1 45320 1 360.001 $360.00 5/8/2008 80095 LOS ANGELES COUNTY PUBLIC WORKS FUEL -COM SVCS JUL-DEC 07 0015310 42310 1 4,291.60 $6,900.23 5/8/2008 1 LOS ANGELES COUNTY PUBLIC WORKS FUEL-PMORKS JUL-DEC 07 0015554 42310 1 1,671.33 5/8/2008 80097 LOS ANGELES COUNTY PUBLIC WORKS FUEL -POOL VEH JUL-DEC 07 0014090 42310 937.30 $387.25 5/8/2008 1 80096 ICUB SCOUT PACK #737 PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.25 $387.25 5/8/2008 1 ID & J MUNICIPAL SERVICES INC BLDG & SFTY SVCS -MAR 08 0015220 1 45000 15,714.65 5/8/2008 1 80097 ICUB SCOUT PACK #737 PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80098 D & J MUNICIPAL SERVICES INC BLDG & SFTY REFUND -PERMIT 0015220 45000-443.10 237.00 $15,271.55 5/8/2008 1 ID & J MUNICIPAL SERVICES INC BLDG & SFTY SVCS -MAR 08 0015220 1 45000 15,714.65 5/8/2008 80099 DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2005-130 001 23010 237.00 $769.35 5/8/2008 DAVID EVANS AND ASSOCIATES INC ADMIN FEE -FPL 2005-130 001 23010 42.66 5/8/2008 80101 DAVID EVANS AND ASSOCIATES INC ADMIN FEE -FPL 2005-130 001 34430 -42.66 $369.26 5/8/2008 DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2005-147 001 23010 532.35 5/8/2008 DAVID EVANS AND ASSOCIATES INC ADMIN FEE -FPL 2005-147 001 23010 95.82 5/8/2008 DAVID EVANS AND ASSOCIATES INC ADMIN FEE -FPL 2005-147 1 001 34430 1 -95.82 5/8/2008 1 80100 JDAVID J. GRUNDY IP & R COMM -APR 08 0015350 1 44100 1 45.001 $45.00 5/8/2008 1 80101 JDAY & NITE COPY CENTER 1PRINT SVCS -COMM DEV 0015210 1 42110 1 369.261 $369.26 Page 13 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/8/2008 80102 JAMES DESTEFANO REIMB-NATL LEAGUE CONF 0014030 42330 648.421 $648.42 5/8/2008 1 80103 IDELTA CARE USA MAY 08 -DENTAL PREMIUMS 1 001 1 21104 1 348.99 $348.99 5/8/2008 IDENNIS CAROL PROF.SVCS-T & T COMM 0015510 44000 125.00 5/8/2008 1 80104 IDELTA DENTAL IMAY 08 -DENTAL PREMIUMS 1 001 1 21104 1 2,820.32 $2,820.32 5/8/2008 80105 DENNIS CAROL PROF.SVCS-P & R COMM 0015350 44000 100.00 $225.00 5/8/2008 IDENNIS CAROL PROF.SVCS-T & T COMM 0015510 44000 125.00 5/8/2008 1 80106 IDIAMOND BAR BREAKFAST LIONS PROCEEDS -CITY B/DAY PARTY 1 0015350 1 42353 1 387.251 $387.25 5/8/2008 EDAW INC ADMIN FEES -FPL 2007-263 001 34430 -4,228.98 5/8/2008 1 80107 IDIAMOND BAR COM. PRESCHOOL PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80108 IDIAMOND BAR HIGH SCH LEO CLUB PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80109 IDIAMOND BAR IMPROVEMENT ASSOCIATION AD-ENVIRONMNTL SVCS 0014095 1 42115 1 450.001 $450.00 5/8/2008 1 80110 IDIAMOND BAR REPUBLICAN WOMEN PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80111 IDIAMOND BAR SENIOR CITIZENS CLUB PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 518/2008 1 80112 IDIAMOND BAR UNITED CHURCH OF CHRIST PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80113 IDIAMOND BAR WOMANS CLUB PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.25 $387.25 5/8/2008 1 80114 IDIAMOND BAR/WALNUT YMCA CDBG PROG-CHILD CARE 1255215 1 42355 1 3,315,001 $3,315.00 5/8/2008 1 80115 IDIAMOND POINT ELEMENTARY PTA PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 387.251 $387.25 5/8/2008 1 80116 IDIAMOND POINT ELEMENTARY PTA PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80117 IDIAMOND RANCH HIGH SCHOOL TESTING SUPPORT 0114010 1 42355 1 100.001 $100.00 5/8/2008 80118 EDAW INC ADMIN FEES -FPL 2007-263 001 23010 4,228.98 $23,494.34 5/8/2008 EDAW INC ADMIN FEES -FPL 2007-263 001 34430 -4,228.98 5/8/2008 EDAW INC PROF.SVCS-FPL 2007-263 001 23010 23,494.34 Page 14 CITY COUNCIL Agenda # 6.4 Meeting Date: 5/20/2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: AWARD OF CONTRACT TO ARC ITERRA DESIGN GROUP IN THE AMOUNT NOT TO EXCEED $52,000 FOR THE DESIGN OF CONSTRUCTION DOCUMENTS FOR THE DEVELOPMENT OF SYCAMORE CANYON PARK TRAIL PHASE IV AND $14,000 TO COMPLETE THE DESIGN OF CONSTRUCTION DOCUMENTS FOR PHASE III OF THE SYCAMORE CANYON PARK TRAIL PROJECT, FOR A TOTAL AUTHORIZATION OF $66,000. RECOMMENDATION: Award contract. FINANCIAL IMPACT: The City of Diamond Bar has been awarded a $304,020 federal Recreation Trails grant for the Phase IV portion of this project and $272,002 in grant funding for Phase III. These grant funds have all been appropriated in the 2007/08 FY Budget and are available to fund the full cost of this contract. BACKGROUND: The Phase III and Phase IV developments will complete the trails system at Sycamore Canyon Park. This project will provide easier access from the trailhead at Diamond Bar Blvd to the stairs that lead to the lower portion of the park, plus will provide a developed trail to the higher viewing areas on the mesa further west in the park. Also, state of the art exercise equipment has been included in the grant funds awarded to the City that will be installed in the mesa area as well. This equipment was included in the request by the residents who attended the community trails meeting conducted by the City when the grant request was being prepared. Other improvements will include benches, informational signage and split rail fencing. Design of Phase III should be completed by the end of Summer with construction starting this coming fall, and design of Phase IV should be completed by the end of November and construction completed before the start of next summer. DISCUSSION: Staff released the RFP for this contract in February, 2008. It was mailed to the City's engineering/landscape architect mailing list of over 25 firms and was also sent to the consultant finders newsletter. Responses were received from seven (7) firms. Staff reviewed the seven proposals and interviewed the three most responsive firms. After interviewing the three firms, staff determined that Architerra Design Group is the most qualified firm for this project. Architerra Design Group has completed numerous projects similar to the Sycamore Canyon Park Trail project, including the Etiwanda Preserve and San Antonio Heights projects for San Bernardino County; the Pacific Inland Trail project in Rancho Cucamonga; and the Chestnut Trail project in the City of San Bernardino. The experience demonstrated by Architerra Design Group on these related projects, plus the positive comments from their references has convinced staff they are the most qualified firm for this contract. PRI~ D B B6b'R6sb Director of Community Services Attachments: List of Firms that Submitted Proposals Consultant Services Agreement List of Firms that Submitted Proposals Sycamore Canyon Park Trail Design - Phase IV (With fees for connection to Phase III Included) --Proposals submitted 3/25/08 -- Company Name Base Fee Community Works Design Group $68,575 Architerra Design Group* $62,668 David Evans & Associates $62,500 DMC $60,675 Matlock & Associates $62,388 Hirsch & Associates $67,720 RJM Design Group $72,180 Estimated Fee for Reimbursables Total $4,500 $73,075 $3,000 $65,668 $2,900 $65,400 $2,750 $63,425 $2,400 $64,788 $2,400 $70,120 $5,000 $77,180 * Firm recommended by staff for award of contract. Note — Firms listed in random order. CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of May 20, 2008 by and between the City of Diamond Bar, a municipal corporation ("City") and Architerra Design Group, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated March 25. 2008 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect May 20, 2008 and shall continue until December 31, 2009 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for services which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $66,000. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City of Diamond Bar Consultant: Architerra Design Group James DeStefano, City Manager Richard Krumwiede, President 21825 Copley Drive 10221-A Trademark Street Diamond Bar, CA 91765-4178 Rancho Cucamonga, CA 91730 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. S. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City, for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy (ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: Tommye Cribbins, City Clerk Approved as to form: By: City Attorney "CONSULTANT" By: Its: Jack Tanaka, Mayor ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity (ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. Vii. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. i. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Contractual Liability ❑ Owners/Landlords/Tenants 0 Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive ❑ General Liability Endorsement ❑ Explosion Hazard ❑ Collapse Hazard ❑ Underground Property Damage ❑ Pollution Liability ❑ Liquor Liability 0 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on forms a part of Policy Number at 12:01 A.M. and 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) Phone No.: ( ) ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-13 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY `i. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. i. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 81. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY J-14 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY 111. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles ❑ Scheduled Automobiles ❑ Garage Coverage ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage 1 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) M Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) J-1 5 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-16 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non- renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROMITO LIABILITY ❑ Following Form ❑ Umbrella Liability 11. Applicable underlying coverages: INSURANCE COMPANY POLICY NO. J-1 7 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY AMOUNT 12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: 13. A ❑ deductible or ❑ self-insured retention (check one) of $ coverage(s) except: state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on Number applies to all 7f none, so at 12:01 A.M. and forms a part of Policy 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.:( ) Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) J-18 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY CITY COUNCIL Agenda # 6 _ Meeting Date: May 20, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: A RESOLUTION APPROVI G THE MASTER AGREEMENT ADMINISTERING AGENCY -STA E AGREEMENT NO. 07-5455R FOR FEDERAL AID PROJECTS. RECOMMENDATION: Adopt Resolution No. 2008 -XX approving the Master Agreement Administering Agency - State Agreement for Federal Aid Projects. FINANCIAL IMPACT: No financial impact. DISCUSSION: The U.S. Congress enacted the Transportation Equity Act for the 21" Century (TEA -21) and 2005 Appropriation Program to fund transportation programs. These funds can be utilized for local transportation related projects, including the current Grand Avenue Street Improvements Project (Phase III) and the Chino Hills Parkway Rehabilitation Project, provided that the Administering Agency adheres to federal guidelines for the use of these transportation funds. Before federal funds can be made available for a programmed project, the Administering Agency (Diamond Bar) and State (Caltrans) are required to enter into an agreement to establish terms and conditions applicable to the Administering Agency when receiving federal funds for a designated project and the subsequent operation and maintenance of that completed project. The original master agreement between Diamond Bar and Caltrans was executed in December 1994. Since that time, Caltrans has refined the terms of the agreement to better define the responsibilities and protocol that must be followed as a recipient of federal grant funds. PREPARED BY: Rick Yee, Senior Engineer REVIEW BY: Davi u, Director of Public Works Attachment: Resolution No. 2008 -XX Administering Agency -State Agreement Date Prepared: May 13, 2008 CITY COUNCIL Agenda # 6.6 Meeting Date: May 20, 2008 AGENDA REPORT TO: Honorable Mayor and Member the Ci Council VIA: James DeStefano, City Man TITLE: APPROVAL OF LEGISLATIVE SUB OMMITTEE RECOMMENDATION TO SUPPORT REFORMING THE MUNICIPAL BOND RATING SYSTEM RECOMMENDATION: Approve. FISCAL IMPACT: There is no fiscal impact associated with approving the recommendation of the Legislative Subcommittee. BACKGROUND / DISCUSSION: The Legislative Subcommittee meets with staff on a regular basis to discuss and analyze proposed legislation and their effects on the City. After reviewing the following item, the subcommittee has recommended the following action be taken: Municipal Bond Rating System Reform — The turmoil in the municipal bond markets has brought into focus the higher standards imposed by the three major rating agencies in rating municipal bonds compared to corporate bonds. State and local government entities rarely default on bonds, yet municipal ratings fail to reflect that fundamental fact. California State Treasurer Bill Lockyer is leading a nationwide campaign to end the disparity in municipal bond ratings and has been joined by several state treasurers and local agencies in calling on the major rating agencies to examine their practices and treat municipal bonds on par with corporate bonds that expose investors to the same level of risk. The board of directors of the League of California Cities also unanimously endorsed the call for reform in the municipal bond rating system that has cost taxpayers billions of dollars in higher interest and bond insurance costs over the years. Recommended Action: Support The attached resolution and letter of support will be sent to the three municipal bond rating agencies and State Treasurer Bill Lockyer, League of California Cities, and Joe A. Gonsalves & Son. Prepared by: Anthony Sant6s, Management Analyst Attachments: Reviewed By: �- Ryari661-ean, Assistant to the City Manager Resolution and letter supporting Reform of the Bond Rating System to eliminate inequitable standards against municipal bonds. RESOLUTION 2008 -XX RESOLUTION SUPPORTING REFORM OF THE BOND RATING SYSTEM TO ELIMINATE INEQUITABLE STANDARDS AGAINST MUNICIPAL BONDS WHEREAS, the recent turmoil in the municipal bond markets has brought into focus the higher standards imposed by the three major bond rating agencies in rating municipal bonds compared to corporate bonds, mortgage-backed securities and other debt instruments; and WHEREAS, issuers of municipal bonds rarely default on the bonds they sell to finance streets and roads, public buildings, bridges, flood protection and water systems, and other critical infrastructure, yet municipal bond ratings fail to reflect that fundamental fact; and WHEREAS, the rating agencies even acknowledge this disparity, but ignore it in their ratings, such as Standard & Poor's acknowledgement that the historic rate of defaults of A -rated municipal bonds is 0.23 percent, while that of corporate bonds is 2.91 percent - or 13 times greater; and WHEREAS, despite the relative default rates shown by their own data, the rating agencies continue to impose inequitable standards against municipal issuers, requiring public agencies to secure expensive bond insurance in order to secure bond ratings comparable to those of private corporations; and WHEREAS, the rating agencies base their ratings of corporate bonds on the risk the issuer will default, while the ratings of municipal bonds have little relationship to the risk of default; and WHEREAS, a coalition of state and local public agencies, led by California State Treasurer Bill Lockyer, has called on the three major rating agencies to examine their practices and treat municipal bonds on par with corporate bonds that expose investors to the same level of risk; and WHEREAS, Moody's has taken the greatest strides, announcing it will assign a corporate - equivalency rating (what it calls a global scale rating or GSR) alongside the traditional municipal rating to any municipal bond at the issuer's request; and WHEREAS, the current double -standard by rating agencies: (1) drains billions of dollars from taxpayers' pockets in the form of unfairly high interest rates; (2) forces taxpayers to pay even more money to buy bond insurance — insurance they would not have to purchase if municipal bond ratings accurately reflected the slight risk of default; (3) misleads investors by grossly inflating the risk of buying municipal bonds; and (4) undermines the effective functioning of a transparent market. THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar calls on the major municipal bond agencies to end the double standard in the treatment of municipal and corporate bonds; to treat taxpayers the same as corporations and rate municipal bonds based on the risk of default; to create a unified, global rating approach that treats all issuers equally, and better serves taxpayers and investors; and direct staff to notify the municipal bond rating agencies by letter of the adoption of this resolution and to register the City as a member of the coalition of public agencies supporting the nationwide effort to reform how bond rating agencies grade state and local bonds. PASSED, APPROVED, AND ADOPTED this 20th day of May, 2008. Jack Tanaka, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2008-xx was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 15th day of April, 2008, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar May 20, 2008 Mr. Robert Grossman Group Managing Director U. S. Public Finance Fitch Ratings 33 Whitehall Street, 27th FI. New York, NY 10004 SUBJECT: Municipal Bond Rating System Reform Dear Mr. Grossman, Recently, the Diamond Bar City Council adopted Resolution 2008-xx (copy enclosed) urging your company to end the double standard in the treatment of municipal and corporate bonds. The City of Diamond Bar supports California State Treasurer Bill Lockyer and the League of California Cities in the Campaign to Reform Municipal Bond Ratings. Rating agency studies show that the likelihood of default by municipal borrowers is much lower than for corporate borrowers with similar ratings. Ratings should be based primarily on an evaluation of the likelihood investors will suffer a loss due to default. Unfortunately, for municipal bonds, they are not. The current system of assigning credit ratings to bonds issued by governmental entities is inequitable and costs taxpayers enormous amounts of money that could be invested in public programs and infrastructure. The City Council urges you to treat taxpayers the same as corporations and rate municipal bonds based on the risk of default. Finally, we urge you to do this by creating a unified, global rating approach that treats all issuers equally, thereby better serving taxpayers and investors. Sincerely, Jack Tanaka Mayor CC: City Council/CM/ACM State Treasurer Bill Lockyer League of California Cities Joe A. Gonsalves & Son CITY COUNCIL Agenda # h _ 7 Meeting Date: May 20, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Maa TITLE: Award of Contract to Diehl, Evans and Company LLP for auditing services for FY07-08 in the amount of $26,465 RECOMMENDATION: Approve. FINANCIAL IMPACT: There are or will be funds included in the FY07-08 and FY08-09 budgets to cover this contract. BACKGROUND: On April 19, 2005 the City Council awarded a contract with Diehl, Evans, and Company LLP for auditing services for FY04-05 thru FY06-07 with an option to renew for an additional two years. At that time, the audit firm indicated that the FY07-08 option would be $25,840 which is a 3.5% ($875) increase from the previous year. Since that time there have been changes to the auditing standards. These audit standard changes require additional meetings and impose more stringent documentation requirements causing the cost of providing audit services to rise. To cover these costs the firm is requesting a 6% ($1,500) increase bringing the contract amount to $26,465. PREPARED BY: REVIEWED BY: Finance OiOector Assistant City Manager Attachments: Audit Proposal for fiscal year ending June 30, 2008. CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # F _ R Meeting Date: May 20, 2008 AGENDA REPORT VIA: James DeStefano, City Man TITLE: APPROVAL OF A PROFESSI NAL SERVICES AGREEMENT WITH LILLEY PLANNING GROUP, INC. TO PROVIDE ON-SITE PLANNING SERVICES ($75,000). RECOMMENDATION: Approve. FINANCIAL IMPACT: Staff estimates that the contract services will be needed for approximately $75,000. By limiting the contract employee's assignments, there will be no impact on the General Fund. BACKGROUND/DISCUSSION: up to six months at a cost of caseload to direct cost recovery The Associate Planner will be retiring at the end of this month, concluding 18 years of service to Diamond Bar. The City will soon begin the recruitment process for a full-time Associate Planner to fill the pending vacancy. However, since the recruitment process will take several months, and because there are a number of projects that must be processed in a timely manner—and at the level of professionalism expected of Diamond Bar staff—it is recommended that the City contract for a highly experienced Contract Planner while the recruitment process is underway. The Contract Planner will work at City Hall, up to 30 hours per week, for no more than six months. It is anticipated that the Contract Planner position will spend 100% of the contracted time reviewing developer deposit funded projects, such as new custom homes, residential and commercial additions, conditional use permits, the anticipated South Pointe West and Millenium developments, the next phases of the Diamond Hills Plaza renovation, and other complex projects expected to be submitted to the City in the near future. Duties will also include assuming the developer -funded portion of the Associate Planner's caseload. The Contract Planner will allow the Community Development Director and Planning Manager to continue managing the day-to-day operations and supervision of Planning, Building & Safety and Neighborhood Improvement divisions, while still being able to focus on several high-profile projects. Staff contacted and interviewed four planning firms—Civic Solutions, Hogle-Ireland, LDM Associates and Lilley Planning Group—to discuss Diamond Bar's staffing needs. Staff selected Lilley Planning Group based on the credentials of the candidate offered for the assignment, a competitive hourly rate, and the availability of the candidate to begin work immediately upon the Associate Planner's departure. Lilley Planning Group, Inc. is a full-service, professional planning firm providing land use, environmental and on-site planning consulting to cities throughout Southern California. All of LPG's staff have professional planning experience in the public sector, and presently has on-call planning service contracts with the cities of Aliso Viejo, Azusa, Beverly Hills, Brea, EI Monte, Oxnard, Malibu, Mission Viejo, Lake Forest, Santa Ana, Santa Monica and West Hollywood. The Planning Manager has interviewed and selected an individual from this firm to provide these services to Diamond Bar. The Contract Planner's hourly rate will be $95, and will work a maximum of 30 hours per week on a direct cost recovery basis. Assuming that it could take up to six months to complete the Associate Planner recruitment process, staff estimates that the total cost of the Contract Planner services could reach approximately $74,000 ($95/hr x 30 hrs/wk x 26 wks = $74,100). However, if the Associate Planner recruitment process takes fewer than six months, staff will be able to terminate the professional services agreement before the authorized contract amount is fully expended. Prepared By Greg Gubman, AICP, Planning Manager Attachment Professional Service Agreement Reviewed By Dave Doyle, Assistant City Manager PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into this 20th day of May 2008, between the City of Diamond Bar, a Municipal Corporation ("City") and Lilley Planning Group, Inc. ("Consultant"). A. Recitals. (i) City desires to retain Consultant to perform professional services necessary to render advice and assistance to City, City's City Council and staff on an as -needed basis. (ii) Consultant represents that it is qualified to perform such services and is willing to perform such professional services as hereinafter defined. NOW, THEREFORE, it is agreed by and between City and Consultant as follows: B. Agreement. Description of Professional Services: Professional services such as but not limited to project management for development projects; perform special planning projects and or duties as assigned by the Planning Manager; assist the Planning Manager in the day to day tasks of managing Planning Division; and attend public meetings, such as those held by the Planning Commission and City Council. 2. Consultant agrees as follows: (a) Consultant represents that it employs or will employ at its own expense, all personnel required to perform the services required under this Agreement. Such personnel shall not be employees of, or have any contractual relationship with City. (b) All the services required hereunder will be performed by the Consultant and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted by law to perform such services. 3. City agrees as follows: (a) Payments to Consultant shall be made by City in accordance with the invoices submitted by Consultant, on a monthly basis. The invoices shall describe in detail the services rendered during the period and shall show the days worked, number of hours worked. City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice. All charges shall be in accordance with Consultant's proposal either with respect to hourly rates or lump sum amounts for individual tasks. (b) Additional services: Payments for additional services requested, in writing, by City, and not included in Consultant's proposal as set forth in Exhibit "A" hereof, shall be paid on a time -and -materials reimbursement basis in accordance with the fee schedule set forth in said Exhibit "A". Charges for additional services shall be invoiced on a monthly basis and shall be paid by City after said invoices are received by City. (c) City agrees to compensate Consultant for each service that Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Payment to Consultant shall not exceed a total contract amount of SEVENTY FIVE THOUSAND DOLLARS ($75,000.00) in accordance to this Agreement. 4.. Ownership of Documents: All documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by Consultant pursuant to this Agreement shall be considered the property of City and, upon payment for services performed by Consultant, such documents and other identified materials shall be delivered to City by Consultant. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 5. Termination: This Agreement may be terminated by City upon the giving of a written "Notice of Termination" to Consultant at least fifteen (15) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, Consultant shall be compensated at Consultant's applicable hourly rates as set forth in Exhibit "A." Consultant shall provide to City any and all documents, data, studies, surveys, drawings, maps, models, photographs and reports, whether in draft or final form, prepared by Consultant as of the date of termination. Consultant may not terminate this Agreement except for cause. E 6. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph 6. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement: City of Diamond Bar Lilley Planning Group, Inc. 21825 Copley Drive 440 South Brea Boulevard, Suite E Diamond Bar, CA 91765 Brea, CA 92821 Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above. 7. Insurance: Consultant shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall Consultant allow any subcontractor to commence work on a subcontract until all insurance required of the subcontractor has been obtained. Consultant shall take out and maintain at all time during the term of this Agreement the following policies of insurance: (a) Workers' Compensation Insurance: Before beginning work, Consultant shall furnish to City a certificate of insurance as proof that it has taken out full workers' compensation insurance for all persons whom it may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. In accordance with the provisions of California Labor Code Section 3700, every employer shall secure the payment of compensation to his employees. Prior to commencing work, Consultant shall sign and file with City a certification as follows: "I am aware of the provisions of Section 3700 of Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement." (b) Public Liability and Property Damaqe: Throughout the term of this Agreement, at Consultant's sole cost and expense, Consultant shall keep, or cause to be kept, in full force and effect, for the mutual 3 benefit of City and Consultant, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal injury, death, or property damage arising from Consultant's activities, providing protection of at least One Million Dollars ($1,000,000.00) for property damage, bodily injury or death to any one person or for any one accident or occurrence and at least One Million Dollars ($1,000,000.00) aggregate. (c) General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under paragraphs 7.(a) and (b) shall name as additional insureds City, its elected officials, officers, employees, agents and representatives. All policies shall contain language, to the effect that: (1) the insurer waives the right of subrogation against City and City's elected officials, officers, employees, agents and representatives; (2) the policies are primary and noncontributing with any insurance that may be carried by City; and (3) they cannot be canceled or materially changed except after thirty (30) days' notice by the insurer to City by certified mail. Consultant shall furnish City with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. Consultant may effect for its own account insurance not required under this Agreement. 8. Indemnification: Consultant shall defend, indemnify and save harmless City, its elected and appointed officials, officers, agents and employees, from all liability from loss, damage or injury to persons or property, including the payment by Consultant of any and all legal costs and attorneys' fees, in any manner arising out of the acts and/or omissions of Consultant pursuant to this Agreement, including, but not limited to, all consequential damages, to the maximum extent permitted by law. 9. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by Consultant without the prior written consent of City. 10. Independent Contractor: The parties hereto agree that Consultant and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of City. 11. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. 4 12. Attorney's Fees: In the event any legal proceeding is instituted to enforce any term or provision of the Agreement, the prevailing party in said legal proceeding shall be entitled to recover attorneys' fees and costs from the opposing party in an amount determined by the court to be reasonable. 13. Mediation: Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 14. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Agreement shall be valid and binding. Any modification of this Agreement shall be effective only if it is in writing signed by all parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first set forth above: ATTEST: Tommye Cribbins, City Clerk APPROVED AS TO FORM: City Attorney CONSULTANT Lilley Planning Group, Inc. Jennifer A. Lilley, AICP, President CITY OF DIAMOND BAR Jack Tanaka, Mayor n Schedule of Fees Consultina Services The Lilley Planning Group will perform consulting services at the following hourly rates: Senior Project Manager Senior Planner Associate Planner Assistant Planner Administrative Support IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first set forth above: ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk Jack Tanaka, Mayor APPROVED AS TO FORM: City Attorney CONSULTANT Lilley Planning Group, Inc. r ATUP, Pre!si en4t— X CITY COUNCIL Agenda # 6.9 Meeting Date: 5120108 AGENDA REPORT TO: Honorable Mayor and Memb rs of the City Council VIA: James DeStefano, City Mah TITLE: ADOPTION OF RESOLUTION N . 08 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE BATTING CAGES USE POLICY. RECOMMENDATION: Adopt. FINANCIAL IMPACT: Minor costs for signs posted at the batting cages stating the use policy. Cost of signs is included in the 2007/08 FY budget. BACKGROUND: Two sets of batting cages, one set at Peterson Park, the other at Pantera Park are now under construction. There are two batting cages at each location. The intent of the batting cages is to allow use of the infield for softball / baseball practice and use of the outfield for soccer / football practice. The batting cages make it possible for teams to have batting practice without conflicting with the outfield users at the park. Construction is scheduled to be completed around June 4, 2008. The batting cages are planned to be open to the public and for reserved use by the local non-profit youth sports organizations. To ensure the safe and orderly use of the batting cages, staff worked with the Parks and Recreation Commission and user groups to develop the policy for their use. The Parks and Recreation Commission reviewed the policy at their April 24, 2008 meeting and recommended its approval by the City Council. DISCUSSION: The recommended policy is: Proposed Batting Cages Use Policy 1. Batting cages are provided for use by the public and qualified user groups for batting and pitching practice. 2. Batting cages shall be open for use during regular park operating hours. 3. Priority of use shall be determined by the facility use schedule for the softball / baseball fields (ball fields). A. First priority -- One team from each field is allocated use of one batting cage during their scheduled use of the ball field. If more than one team is scheduled on a field, the teams must share use of the batting cage, each team receiving Y2 of the time. B. Second Priority — If no team is scheduled to use the ball field, a team can reserve use of the batting cage in the same manner ball fields are reserved. C. Third Priority — If no teams have reserved the field or the batting cage, the batting cage is then available on a first come, first serve basis for the purposes the batting cage was provided: batting practice or pitching practice. No other use is authorized. 4. Users may provide their own pitching machine for use in the batting cage. Electricity is provided for the pitching machine at no cost to the user. Use of a generator is not permitted due to noise related issues. 5. Misuse of batting cage may result in the City limiting use to qualified users and the elimination of third priority use. Batting Cage Reservations: (909) 839-7073 (This information will also be posted on signs at each batting cage location.) It is staff's intent to insert the Batting Cages Use Policy into Section Il, Letter C of the Park, Athletic & Facility Use Policies, if approved by the City Council. Staff understands that policies for a new park facility like batting cages can be dynamic and require revision based on actual experiences in the field. Staff will closely monitor the use of the batting cages and recommend changes as necessary in the future to the City Council for consideration. PR7 2DND REVIEWED BY: o se Director of Community Services Attachment: Resolution No. 08 -XX Draft Minutes of Parks and Recreation Commission meeting on April 24, 2008 RESOLUTION NO. 08 -XX RESOLUTION NO. 08 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF THE FACILITIES OPERATED BY THE CITY OF DIAMOND BAR A. Recitals (i) The City of Diamond Bar has heretofore enacted Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar. (ii) For the benefit of the community, it is necessary to periodically amend said Policies, Procedures and Regulations. (iii) Batting cages have been constructed at Peterson and Pantera Parks and an amendment to said Policies, Procedures and Regulations is necessary to ensure the safe and orderly use of the batting cages. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amended by the adoption of a new Exhibit "A" incorporated herein by this reference as though set forth in full. The City Clerk shall certify to the adoption of the Resolution. PASSED, APPROVED AND ADOPTED this day of May, 2008. JACK TANAKA Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of May, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAINED: Tommye Cribbins, City Clerk City of Diamond Bar Exhibit "A" Resolution No. 08 -XX Batting Cages Use Policy 1. Batting cages are provided for use by the public and qualified user groups for batting and pitching practice. 2. Batting cages shall be open for use during regular park operating hours. 3. Priority of use shall be determined by the facility use schedule for the softball / baseball fields (ball fields). A. First priority -- One team from each field is allocated use of one batting cage during their scheduled use of the ball field. If more than one team is scheduled on a field, the teams must share use of the batting cage, each team receiving Y2 of the time. B. Second Priority — If no team is scheduled to use the ball field, a team can reserve use of the batting cage in the same manner ball fields are reserved. C. Third Priority — If no teams have reserved the field or the batting cage, the batting cage is then available on a first come, first serve basis for the purposes the batting cage was provided: batting practice or pitching practice. No other use is authorized. 4. Users may provide their own pitching machine for use in the batting cage. Electricity is provided for the pitching machine at no cost to the user. Use of a generator is not permitted due to noise related issues. 5. Misuse of batting cage may result in the City limiting use to qualified users and the elimination of third priority use. Batting Cage Reservations: (909) 839-7073 APRIL 24, 2008 PAGE 3 P&R COMMISSION C/Owens asked if the color rendering was revised. CSD/Rose said he believed it was and reiterated that he would bring the information to the next Commission meeting. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Batting Cages Use Policy — CSD/Rose asked for Commission input and recommendation for City Council approval of the draft Batting Cages Use Policy as proposed by staff. He explained the policy. Following discussion, C/Grundy moved, VC/Herndon seconded, to recommend City Council approval of the Batting Cages Use Policy. Without objection, the motion was so ordered with C/Liang being absent. CITY COUNCIL Agenda # 7.1 Meeting Date: May 20, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: SECOND READING OF ORDINAN 2NO. X (2008), AN ORDINANCE OF THE CITY OF DIAMOND BAR, ADOPTING BY REFERENCE TITLE 32 OF THE LOS ANGELES COUNTY FIRE CODE, INCORPORATING THE CALIFORNIA FIRE CODE, 2007 EDITION; INCLUDING THE VERY HIGH FIRE HAZARD SEVERITY ZONES MAP. RECOMMENDATION: It is recommended that the City Council open public hearing to receive public input. Upon the close of public hearing, the City Council should approve second reading by title only and adopt Ordinance No. X (2008). BUDGET IMPLICATION: None. BACKGROUND/DISCUSSION: On May 6, 2008, City Council conducted a public meeting for a first reading of Ordinance No. X (2008) amending Title 16 of the Municipal Code of the City of Diamond Bar. Staff provided Council with an Ordinance making determinations that the adoption of the 2008 Los Angeles Fire Code and the Very High Fire Hazard Severity Zones maps, are reasonably necessary because of local climatic, geological or topographical conditions of the City. Building and Safety staff along with Fire Department personnel gave a brief presentation of the proposed ordinance and highlighted the regulations within the Fire Code. Staff elaborated on the necessity of the ordinance to adequately address any potential issues that should arise within the City in relation to Fire Safety. The New Very High Fire Hazard Severity Zones and map were introduced along with new construction techniques for development of that specific zone. The intent of the Fire code and the Very High Fire Hazard Severity Zones is to provide materials, systems and methods of construction for New Homes within the Very High Fire Hazard Severity Zones. These methods of construction will provide adequate wildfire exposure protection in the event of a wildfire. Attached is the previous staff report for reference and a resolution with findings of facts that further support the approval of this proposed Ordinance. NOTICE OF PUBLIC HEARING: Pursuant to government code, a public hearing notice was published in the Inland Valley Daily Bulletin and San Gabriel Valley Tribune 10 days prior to the adoption of the ordinance. Prepared Bygo - Dennis Tarango Chief Building official Attachment: 1. May 6, 2008 staff report 2. Draft Ordinance No. X (2008) Reviewed By Dave Doyle Assistant City Manager Agenda No. SS 1 CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and Members of the City Council From: James DeStefano, City Man Date: May 20, 2008 SUBJECT: Proposed 2008-2009 Council Goals & Objectives At the April 15, 2008 and May 6, 2008 study sessions, the City Council reviewed its annual Goals & Objectives list and provided comments to City Staff. The goals and objectives listed below incorporate the comments received from City Council. 1. TRAFFIC MITIGATION • Pursue the 57160 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. • Develop the Four Corners Transportation Coalition and implement the four priority projects as identified by the coalition. • Support and participate in the completion of the Lemon Avenue on and off ramp project. • Monitor and evaluate the Neighborhood Traffic Management Plan solutions and the Traffic Signal Interconnect project 2. FISCAL RESPONSIBILITY/ECONOMIC DEVELOPMENT • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D). • Develop alternative financing options for the City's outstanding municipal bonds used to construct the Diamond Bar Center. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. .3. COMMUNICATIONS • Encourage public participation at events such as Envision Diamond Bar and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. 4. OTHER ITEMS • Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification as part of the proposed Aera Energy property development. • Explore acquisition of the properties on Washington Street and Calbourne Drive and evaluate their appropriateness for neighborhood parks. Acquire the three parcels from the City of Industry to increase the City's bank of open space properties. • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. • Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary School. • Explore opportunities to increase available parking at the library through shared parking agreements. Agenda No. SS 2 City of Diamond Bar FY 08-09 City Manager's Draft Recommended Budget City Council Study Session — May 20, 2008 Background At the May 6, 2008 Study Session, the City Council was presented with the first draft of the City Manager's FY08-09 General Fund Budget. Since that time the City Manager and Finance Department have spent many hours working with the departments to refine the numbers. In addition the special funds budgets have been drafted for presentation to the City Council at this Study Session. Overall the City has twenty six funds with a combined total anticipated revenue for FY08- 09 of $29,399,149 and combined expenditures of $23,907,325, of which $7,209,128 is for capital improvement projects. General Fund The proposed FY08-09 General Fund Budget reflects estimated resources of $20,966,525 with anticipated appropriations of $18,850,135. This results in an increase of $2,116,390 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget reflects a transfer of $1,082,588 to the Capital Improvements Projects Fund to assist in the construction of several capital improvement projects. The General Fund Budget also shows a use of $331,100 for Economic Development purposes which will be funded with reserves. This will result in an estimated General Fund fund balance reserve of $31,094,590. Revenues: The draft FY08-09 General Fund Budget estimates resources for the fiscal year of $20,966,525. Since the previous draft the revenue estimates have been slightly revised. Appropriations: The draft FY08-09 General Fund Budget estimates appropriations in the amount of $18,850,135. As mentioned earlier there have been many hours spent reviewing and revising expenditure estimates since the last study session. The following are a few of the major changes. Personnel — There are a few changes in staffing levels being requested. It is proposed to add a part time benefited (20 hours/week) Office Assistant 11 to the Finance Department, increase the Public Information Specialist position from 75% to full time and one position reclassification. There have been several areas where the professional services budgets have been trimmed or allocated to special funds to protect the General Fund. The most significant of which is in Public Works. In the previous draft budget there was a total of $130,000 budgeted for a traffic signal timing plan and support for the City's traffic management center. After further research it was found that these costs could be borne by the Prop C Transit Funds, thus saving General Fund resources. The interest portion of the Diamond Bar Center Lease has been reduced to reflect the savings realized from the lowering of interest rates. This has resulted in a reduction of nearly $64,000. The Community Services budget has been reduced in several places. Some of the reductions were due to the fact that the previous version of the budget included items that were re -budgeted from the previous fiscal year. It is anticipated that these items will be completed with the current year budget and therefore removed from the FY09 budget. The Diamond Bar Center's earlier draft budget included $40,000 for the re -staining of/2 of the exterior redwood trim. Since this was a rough estimate it was decided to remove it from the budget at this time with the understanding that it would be addressed at mid year. The Park Operations budget previously included $46,800 for the refurbishment of Lorbeer football field. This amount has been reduced to $26,800. Additionally the replacement of the air conditioning unit at Heritage Park Community Center at a cost of $30,000 has been deferred. With a more constrained budget and rising operation costs for the General Fund and LLADs it has been decided to reduce the tree maintenance contract back to a five year cycle from the current three year cycle. This has provided an annual savings of $67,630. Special Fund Budgets Prop A — Transportation Fund (Page 94) This fund continues to provide popular transportation services to the City's residents. These include the transit subsidy and the Diamond Ride programs. This year it is anticipated that the City will exchange $400,000 in Prop A funds for funds which will be deposited into the City's Transportation Improvement Fund. Prop C — Transportation Fund (Page 98) This fund will continue to provide money for various traffic control devices including cameras which will feed into the traffic management center housed at City Hall. As mentioned earlier, the fund will also provide money to create a citywide traffic signal timing plan and provide traffic management center support. 2 Traffic Improvement Fund (Page 106) The newly created traffic improvement fund will receive the proceeds from the exchange of Prop A Transit Funds. This year it anticipated that some of these funds will be used to assist in the creation of a SR57/60 Congestion Relief Implementation Strategy. $80,000 has been budgeted for this effort. Air Quality Improvement Fund (Page 111) The approved uses of Air Quality Improvement Funds have changed over the past year. The uses have become exceedingly limited, however the one area the City can use these funds is on the purchase of hybrid vehicles. This year two replacement vehicles are planned for the Neighborhood Improvement Officers. Prop 1B Transportation Fund (Page 114) The current budget assumes that the City will receive their allocation of Prop 1 B fund for FY08-09. There are a total of four projects slated to be completed with Prop 1B funds. Citizens Option for Public Safety Fund (COPS) (Page 125) This budget assumes that the State will no longer provide these limited usage funds to the City. It is anticipated that the remainder of the funds will be transferred into the General Fund to help cover the cost of the Law Enforcement Technician position. Landscape Maintenance Districts 38, 39, 41 (Page 131,133 & 135) As the City Council is aware, the landscape maintenance districts (LLADs) have funding challenges. The assessments in these districts have never been raised while costs have continued to rise. This year it is anticipated that there will be shortfalls in two of the three districts. The City Council has formed a subcommittee to discuss the issues related to the assessments and shortfalls in these districts. In the meantime, staff is researching the possibility of a general fund loan to the districts. Capital Improvement Projects (Page 137) The Capital Improvement Project (CIP) plan for FY08-09 includes $3,134,000 for Street Improvements, $2,150,000 for Traffic Management/Safety Projects, $941,020 for Park Improvement Projects and $984,108 for Misc Improvements for a total of $7,209,128. Computer Equipment Replacement Fund (page 145) A total of $62,000 has been budgeted to fund the replacement of half of the City staff's computer workstations. It is anticipated that the balance of the computers will be replaced early within the 09-10 fiscal year. 3 FISCAL YEAR 2008-2009 City Manager's Draft General Fund Budget 05/20/08 Staff looks forward to discussing the proposed budget on the May 20th. It is anticipated that the budget will be presented for adoption at the June 3, 2008 City Council meeting. rd City of Diamond Bar Fiscal Year 2008-2009 Budget Resources Uses *Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY07 of $707,130.72. Estimated FB Estimated FB Reserves @ Total Reserves @ Fund # Fund Title 06/30/08 Revenues Transfers In Resources Expenditures Transfers Out 06/30/09 001 General Fund 30,391,888 19,731,390 1,235,135 51,358,413 18,750,635 1,513,188 31,094,590 011 Com Organization Support Fund 0 20,000 20,000 20,000 0 111 Gas Tax Fund 95,339 1,104,050 1,199,389 1,193,550 5,839 112 Prop A - Transit Fund 715,114 1,919,570 2,634,684 2,321,636 0 313,048 113 PropC- Transit Fund 1,040,255 845,926 1,886,181 130,000 514,000 1,242,181 114 Transportation Efficiency Act Fd 0 1,386,000 1,386,000 1,386,000 0 115 Integrated Waste Mgt Fund 194,568 274,500 469,068 266,380 185,000 17,688 116 Traffic Improvement Fund 298,330 300,000 598,330 80,000 230,000 288,330 117 Traffic Congestion Relief Fd 20,069 594,588 614,657 579,588 35,069 118 Air Quality Improvement Fd 93,394 81,000 174,394 64,890 0 109,504 119 Bike and Pedestrian Paths (TD) Fd (26,825) 35,959 9,134 9,134 120 Prop 1 B Transportation Fund 685,000 928,324 1,613,324 1,613,324 0 122 Park Fees (Quimby) Fd 409,594 12,000 421,594 85,640 335,954 123 Prop A - Safe Neighborhood Pks Fd 0 168,523 168,523 168,523 0 124 Park & Facility Development Fd 619,741 40,000 659,741 150,000 50,000 459,741 125 Community Dev Block Grant Fd 0 497,223 497,223 239,007 258,216 0 126 Citizens Option for Public Sfty Fd 36,467 500 36,967 6,900 30,000 67 127 Narcotics Asset Forfeiture Fund 362,506 20,000 382,506 50,000 332,506 128 CA Law Enforcement Eq Fund 81,456 4,000 85,456 85,456 0 138 Landscape Maint Dist - 38 14,477 265,415 279,892 303,637 0 (23,745) 139 Landscape Maint Dist - 39 10,974 165,690 176,664 236,061 0 (59,397) 141 Landscape Maint Dist - 41 56,757 124,657 181,414 160,379 21,035 250 Capital Improvement Project Fd 0 817,834 5,811,706 6,629,540 579,588 6,049,952 510 Self Insurance Fund 1,155,546 60,000 231,700 1,447,246 364,981 1,082,265 520 Vehicle Replacement Fund 266,223 10,000 19,400 295,623 19,400 276,223 530 Computer Equipment Rep[ Fd 378,161 12,000 159,500 549,661 78,375 471,286 Grand Totals $73,775,624 $36,899,034 $29,399,149 $7,477,441 $23,907,325 $7,807,029 $42,061,270 *Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY07 of $707,130.72. CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2008-09 APPROPRIATIONS City Council FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 City Attorney Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 915,838 963,940 931,620 1,028,140 Property Taxes $3,721,133 $3,535,000 $3,755,000 $3,700,000 Other Taxes 6,155,627 6,229,500 6,332,000 5,742,000 State Subventions 4,390,463 4,707,000 4,631,000 4,630,000 From Other Agencies 814,438 245,000 117,673 215,000 Fines and Forfeitures 546,901 508,000 535,600 532,900 Current Services Charges 4,130,101 3,177,143 3,080,148 1,964,660 Use of Money & Property 2,080,674 2,643,730 1,687,330 2,615,730 Transfers -In Other Funds 1,311,707 1,666,054 1,666,054 1,235,135 Economic Dev. Fd Bal Reserves 274,638 573,600 573,600 331,100 Total Estimated Resources $23,425,682 $23,285,027 $22,378,405 $20,966,525 APPROPRIATIONS City Council $159,755 $175,640 $160,805 $173,700 City Attorney 246,430 250,000 195,000 210,000 City Manager/City Clerk 915,838 963,940 931,620 1,028,140 Finance 379,161 407,800 404,485 432,950 Human Resources 125,287 243,620 180,285 206,010 Information Systems 1,159,135 930,910 925,910 877,315 General Government 1,711,675 1,684,150 1,426,140 1,574,250 Public Information 460,287 541,000 497,606 518,950 Economic Development 274,638 643,200 314,600 426,900 Law Enforcement 4,712,588 5,370,500 4,861,150 5,201,150 Volunteer Patrol 6,442 9,250 7,500 9,250 Fire 24,975 16,360 11,360 11,360 Animal Control 107,519 120,600 116,600 125,300 Emergency Preparedness 13,811 43,290 27,450 43,940 Community Dev./Planning 549,372 975,580 725,580 636,880 Building & Safety 603,341 456,130 456,130 410,950 Neighborhood Improvement 314,333 337,450 335,150 316,900 Community Services Admin 495,479 613,430 600,600 326,505 Diamond Bar Center - Oper. 752,091 864,330 802,040 914,990 Park Operations 769,719 861,040 823,840 979,760 Recreation 1,458,261 1,611,625 1,597,675 1,591,615 Public Works - Admin 630,078 912,750 866,400 623,250 Engineering 305,334 355,900 231,450 401,850 Road Maintenance 1,131,537 1,270,045 1,113,800 1,063,550 Landscape Maintenance 333,074 350,790 349,265 314,070 Transfer -Out Other Funds 331,560 362,600 362,600 430,600 Total Appropriations 17,971,720 20,371,930 18,325,041 18,850,135 Excess Resources over Appropriations $5,453,962 $2,913,097 $4,053,354 $2,116,390 Fund Balance Reserves @ Beg of Year 26,133,865 29,351,804 29,351,804 30,391,888 Available Resources 31,587,827 32,264,901 33,405,168 32,508,278 Uses of Fund Balance Reserves: Economic Development 274,638 573,600 573,600 331,100 Transfer out - CIP Fund 855,623 3,035,180 2,439,680 1,082,588 Estimated Fd Bal Reserves @ 06/30 30,457,566 28,656,121 30,391,888 31,094,590 _ 2 _ 05/20/08 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2008-2009 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested Property Taxes 30010 Current Secured 3,216,376 3,100,000 3,300,000 3,250,000 30020 Current Unsecured 151,176 180,000 180,000 175,000 30050 Supplemental Roll 321,201 200,000 220,000 220,000 30100 Prior Year Property Tax (5,248) 20,000 20,000 20,000 30200 Misc. Property Taxes 27,851 15,000 15,000 15,000 30250 Interest Penalties & Delinquencies 9,777 20,000 20,000 20,000 Tr Mgt System Revenue -County Total Property Taxes 3,721,133 3,535,000 3,755,000 3,700,000 Other Taxes 41,020 200,000 13,673 200,000 31625 31010 Sales Tax 2,935,703 3,100,000 3,097,500 2,659,000 31011 Sales Tax Compensation Fund 1,049,449 1,049,500 1,049,500 883,000 31200 Transient Occupancy Tax 774,757 750,000 750,000 780,000 31210 Franchise Tax 1,064,622 980,000 1,110,000 1,120,000 31250 Property Transfer Tax 331,096 350,000 325,000 300,000 Total From Other Agencies Total Other Taxes 6,155,627 6,229,500 6,332,000 5,742,000 Subventions - State: 31340 Homeowners Exemption 33,822 30,000 30,000 30,000 31700 Motor Vehicle in Lieu (VLF) 350,194 375,000 300,000 300,000 31701 VLF - Property Tax in Lieu 4,006,447 4,301,000 4,301,000 4,300,000 31800 Off Highway Tax 1,000 0 0 Total Subventions -State 4,390,463 4,707,000 4,631,000 4,630,000 From Other Agencies 31333 Tr Mgt System Revenue -County 502,600 94,000 0 31620 FEMA Revenue 41,020 200,000 13,673 200,000 31625 Fed Homeland Security Grant 18,961 0 31632 Fed - Education Grant 202,084 25,000 0 31635 Fed Grants - 10,000 0 31856 Ofc of Tr Safety Grants 30,004 10,000 10,000 15,000 31900 Intergovt Revenue - Other Cities 19,769 0 0 Total From Other Agencies 814,438 245,000 117,673 215,000 Fines & Forfeitures 32150 Vehicle Code Fines 315,428 300,000 330,000 330,000 32200 General Fines 19,664 22,000 22,000 24,000 32210 Municipal Code Fines 325 1,000 1,600 1,400 32230 Parking Fines 194,359 165,000 165,000 160,000 32250 Vehicle Impound Fees 16,500 15,000 15,500 16,000 32270 False Alarm Fees 625 5,000 1,500 1,500 Total Fines & Forfeitures 546,901 508,000 535,600 532,900 Current Service Charges: Building Fees: 34110 Building Permits 436,863 322,000 322,000 273,700 34120 Plumbing Permits 51,188 23,000 23,000 19,550 34130 Electrical Permits 72,502 27,600 27,600 23,460 34140 Mechanical Permits 28,339 18,400 18,400 15,640 34200 Permit Issuance Fee 58,138 55,200 55,200 46,920 34250 Inspection Fees 11,960 10,100 10,100 8,590 34300 Plan Check Fees 306,304 230,000 230,000 195,500 34310 Plan Retention Fee 6,950 4,000 4,000 4,000 34350 SMIP Fees 2,883 200 200 200 Sub -Total 975,127 690,500 690,500 587,560 Planning Fees: 34410 Environmental Fees 6,720 34430 Current Planning Fees 204,855 140,000 140,000 130,000 _ 3 _ 05/20/08 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2008-2009 Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 39113 Transfer In - Prop C Fund Actuals Adjusted Budget Projected Requested 34500 Miscellaneous Planning Permits 145,657 185,000 185,000 0 34550 Developer Fee 940,000 959,980 959,980 0 34560 Business Registration Fees 8,080 10,000 7,000 15,000 Sub -Total 1,159,655 1,109,980 1,106,980 145,000 Engineering Fees: 34610 Engr - Plan Check Fees 127,592 70,000 60,000 60,000 34620 Engr - Permit Issuance Fee 2,361 4,000 4,000 5,000 34630 Engr - Encroachment Fees 6,590 8,000 7,000 8,000 34640 Engr - Inspections Fees 12,503 60,000 60,000 60,000 34650 Soils/Traffic/Mise Engring Fees 29,654 80,000 50,000 100,000 34660 Traffic Mitigation - Engineering 1,037,560 350,000 300,000 150,000 34665 Industrial Waste Fees 21,297 21,000 30,000 Sub -Total 1,237,557 572,000 502,000 413,000 Recreation Fees: 34720 Community Activities 57,293 72,385 72,385 89,570 34730 Senior Activities 38,638 35,283 35,283 50,890 34740 Athletics 110,241 126,315 114,000 113,150 34760 Fee Programs 171,156 182,680 171,000 171,490 34780 Contract Classes 300,034 304,000 304,000 310,000 34800 Special Event Fees 80,400 84,000 84,000 84,000 Sub -Total 757,762 804,663 780,668 819,100 Total Current Service Charges 4,130,101 3,177,143 3,080,148 1,964,660 Use of Money and Property: 36100 Investment Earnings 1,393,617 750,000 1,000,000 725,000 36600 Returned Check Charges 830 1,000 500 1,000 36610 Rents & Concessions 51,957 31,900 80,000 91,900 36615 DB Center Rental 535,365 550,000 550,000 550,000 36620 Heritage Pk Bldg Rental 23,386 19,000 19,000 19,000 36625 Parks & Fields Rental 17,318 16,100 16,100 16,330 36630 Sale of Fixed Assets 661 1,000 1,000 0 36635 Proceeds from Sale of Land 1,225,000 0 1,200,000 36640 Sale of Promotional Items 1,000 36650 Sale of Printed Material 5,439 5,000 3,500 3,500 36660 Donations 4,390 13,730 13,730 5,000 36750 Retention Forfeiture 36800 Property Damage - Pub Wks 11,608 15,000 1,000 1,000 36810 Property Damage - Parks 14,514 15,000 1,500 1,000 36900 Miscellaneous Revenue 21,589 1,000 1,000 1,000 Total Use of Money and Property 2,080,674 2,643,730 1,687,330 2,615,730 Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund 985,750 1,076,970 1,076,970 913,550 39113 Transfer In - Prop C Fund 9,000 9,000 9,000 39115 Transfer In - Int. Waste Mgt. Fd 145,657 185,000 185,000 185,000 39123 Transfer In - Safe Parks 200,634 200,634 97,585 39126 Transfer In - COPS Fund 180,300 194,450 194,450 30,000 Total Transfers In -Other Funds 1,311,707 1,666,054 1,666,054 1,235,135 Economic Dev. Fund Balance Reserves Economic Development GENERAL FUND TOTAL 274,638 573,600 573,600 331,100 $23,425,682 $23,285,027 $22,378,405 $20,966,525 4 _ 05/20/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 TOTAL BUDGET $20,966,525 PROPERTY TAXES Amount Budgeted: 3,700,000 Current Secured (30010) Amount Budgeted: 780,000 3,250,000 Economy Slowdown Amount Budgeted: 3,250,000 1,120,000 Based on current year revenue projection 1,120,000 Current Unsecured (30020) Amount Budgeted: 175,000 Historical 175,000 SUBVENTIONS - STATE 4,630,000 Supplemental Roll (30050) Amount Budgeted: 220,000 Historical 220,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 300,000 Prior Year Property Tax (30100) Amount Budgeted: 300,000 20,000 Historical Amount Budgeted: 20,000 4,300,000 Based on current yr - annualized 4,300,000 Misc. Property Taxes (30200) Amount Budgeted: 15,000 Historical 15,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 5,742,000 Sales Tax (31010) Amount Budgeted: 2,659,000 Based on FY08's projection & minus Honda sales taxes 2,659,000 Sales Tax Compensation Fund (31011) Amount Budgeted: 883,000 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. 883,000 Transient Occupancy Tax (31200) Amount Budgeted: 780,000 Based on current yr - annualized 780,000 Franchise Tax (31210) Amount Budgeted: 1,120,000 Based on current year revenue projection 1,120,000 Property Transfer Tax (31250) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 SUBVENTIONS - STATE 4,630,000 Homeowners Exemption (31340) Amount Budgeted: 30,000 Historical 30,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 VLF Property Tx in Lieu (31701) Amount Budgeted: 4,300,000 Based on current yr - annualized 4,300,000 Off Highway Tax (31800) Amount Budgeted: 0 Based on FY06-07 n 05/20/08 -5- CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Page 2 FROM OTHER AGENCIES 215,000 FEMA Revenue (31620) Amount Budgeted: 200,000 Based on estimates 200,000 Federal Homeland Sec Grant (31625) Amount Budgeted: 0 Federal Education Grant (31632) Amount Budgeted: 0 Based on estimates 0 Federal Grants (HUD) (31635) Amount Budgeted: 0 Based on estimates 0 Office of Traffic Safety Grants (31856) Amount Budgeted: 15,000 Traffic Safety & DUI Grants 15,000 Sale of Prop A Transit - Other Cities (31900) Amount Budgeted: 0 FINES & FORFEITURES 532,900 Traffic Fines (32150) Amount Budgeted: 330,000 Based on current yr - annualized 330,000 General Fines (32200) Amount Budgeted: 24,0 Based on current year 24,000 Municipal Code Fines (32210) Amount Budgeted: 1,400 1,400 ParKing Fines (32230) Amount Budgeted: 160,000 Based on current yr - annualized 160,000 Vehicle Impound Fees (32250) Amount Budgeted: 16,000 Based on current yr - annualized 16,000 False Alarm Fees (32270) Amount Budgeted: 1,500 1,500 CURRENT SERVICE CHARGES: 1,964,660 BUILDING FEES: Building Permits (34110) Amount Budgeted: 273,700 273,700 Plumbing Permits (34120) Amount Budgeted: 19,550 19,550 Electrical Permits (34130) Amount Budgeted: 23,460 23,460 05/20/08 —6— CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Page 3 Mechanical Permits (34140) Amount Budgeted: 15,640 15,640 Permit Issuance Fee (34200) Amount Budgeted: 46,920 46,920 Inspection Fees (34250) Amount Budgeted: 8,590 8,590 Plan Check Fees (34300) Amount Budgeted: 195,500 195,500 Plan Retention Fee (34310) Amount Budgeted: 4,000 4,000 SMIP Fees (34350) Amount Budgeted: 200 Primarily remitted to State 200 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 130,000 130,000 Miscellaneous Planning Permits (34500) Amount Budgeted: Developer Fee (34550) Amount Budgeted: Business Registration (34560) Amount Budgeted: 15,000 15,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 60,000 Crooked Creek Homes, South Pointe SFR, TM 53430 (Cheung) Engr - Permit Issuance Fee (34620) Amount Budgeted: 51000 Engr - Encroachment Fees (34630) Amount Budgeted: 8,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 TM 53430 (Cheung), TM 53671 (Alamo Hts.) TM 54082 (Crooked Creek) Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 100,000 (includes Verizon FIOS Project) Traffic Mitigation - Engineering (34660) Amount Budgeted: 150,000 Institute of Knowledge, Panda Express Industrial Waste Fees (34665) Amount Budgeted: 30,000 7 _ 05/20/08 RECREATION FEES Community Activities (34720) City Birthday Party Haunted House/Fall Festival Concert Share Easter Egg Hunt Adult Excursions DB4Youth Winter Snowiest Candy Cane Craft Fair Concerts in the Park CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Page 4 Amount Budgeted: 17,800 3,000 16,295 75 32,400 4,150 10,100 3,750 2,000 89,570 Senior Activities (34730) Amount Budgeted: 50,890 Senior Excursions 33,710 Senior Activities 17,180 Athletics (34740) Amount Budgeted: 113,150 Youth Baseball 17,979 One Pitch Softball Tournament 500 Youth Indoor Soccer - Mt Calvary 13,290 Youth Basketball 38,861 Adult Volleyball 5,800 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 171,490 Day Camp 123,400 Tiny Tots 48,090 Contract Classes (34780) Amount Budgeted: 310,000 Contract Classes 310,000 Special Event Fees Amount Budgeted: 84,000 Calvary Chapel - Sheriff 84,000 USE OF MONEY AND PROPERTY 2,615,730 Interest Earnings (36100) Amount Budgeted: 725,000 Interest Yields decreasing 725,000 Returned Check Charges (36600) Amount Budgeted: 1,000 1,000 Rents & Concessions (36610) Amount Budgeted: 91,900 Soda Machine Contract -- Parks 9,000 Cell Site Contract -- Peterson Park 24,900 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contract -- Pantera Park 48,000 Diamond Bar Center Rental (36615) Amount Budgeted: 550,000 Diamond Bar Center Rental 550,000 _ $ _ 05/20/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Heritage Park Bldg Rental (36620) Amount Budgeted: 19,000 Heritage Park Community Center Rental 19,000 Parks & Fields Rental (36625) Amount Budgeted: 16,330 Pantera Park Activity Room Rental 5,700 Picnic Reservations 6,550 Ball Field Rental 3,850 Stage Rental 230 Sale of Fixed Assets (36630) Amount Budgeted: Proceeds from Sale of Land (36635) Amount Budgeted: 1,200,000 Summitridge 1,200,000 Sale of Promotional Items (36640) Amount Budgeted: 11000 1,000 Sale of Printed Material (36650) Amount Budgeted: 3,500 3,500 Donations (36660) Amount Budgeted: 5,000 5,000 Property Damage - Pub Wks (36800) Amount Budgeted: 1,000 1,000 Property Damage - Parks (36810) Amount Budgeted: 1,000 1,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 TRANSFERS IN - OTHER FUNDS 1,235,135 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 913,550 Utilities (001-5510-42126) 35,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage 878,550 Transfer In - Prop C Fund (39113) Amount Budgeted: 9,000 Administration of Prop C Signal Projects 9,000 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 185,000 Street Sweeping (001-5554-45501) 165,000 Storm 'Drainage (001-5554-45512) 20,000 Transfer In - COPS Fund (39126) Amount Budgeted: 30,000 30,000 9 _ 05/20/08 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY08- 09 Transfer In - Safe Parks Fund (39123) Amount Budgeted: 97,585 Youth Master Plan Implementation 78,000 Youth At Risk Program 19,585 Economic Dev Fd Balance Reserves Amount Budgeted: 331,100 331,100 Economic Development Exp less Personnel 331,100 —10— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2008-2009 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $173,700 City Attorney 210,000 City Manager/City Clerk's Office 1,028,140 LEGISLATIVE City Attomey 14.9% FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 796,092 827,350 820,430 955,900 SUPPLIES 3,085 5,750 3,000 5,750 OPERATING EXPENDITURES 159,600 194,480 178,995 140,690 PROFESSIONAL SERVICES 363,246 358,500 285,000 308,500 CAPITAL OUTLAY 0 3,500 0 1,000 DEPARTMENTTOTAL $1,322,023 $1,389,580 $1,287,425 $1,411,840 DEPARTMENT INCLUDES: City Council $173,700 City Attorney 210,000 City Manager/City Clerk's Office 1,028,140 LEGISLATIVE City Attomey 14.9% CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40085 Medicare 40090 Benefit Allotment 42325 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 57,350 TOTAL OPERATING EXP. DIVISION TOTAL DEPARTMENT: Legislative DIVISION: City Council ORGANIZATION #: 001-4010 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 45,277 46,300 45,000 44,800 1,321 4,550 1,500 5,400 6,741 8,300 7,000 7,950 524 400 400 400 1,700 700 650 900 54,810 57,350 57,000 57,000 110,373 117,600 111,550 116,450 582 1,750 500 1,750 582 1,750 500 1,750 105 456 500 250 500 2,119 2,790 2,000 2,700 1,701 2,900 1,500 2,700 150 300 300 300 200 0 200 3,484 4,000 4,000 4,000 22,480 25,000 22,000 25,000 18,300 18,600 18,600 18,600 110 2,000 1,500 48,800 56,290 48,755 55,500 159,755 175,640 160,805 173,700 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $173,700 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 116,450 City Council Members ($746/mo) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,750 Misc Office Supplies 1,750 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 2,700 Cable Modem (5 @ 45/mo) 2,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 4,000 League, Chamber, Misc 4,000 Travel -Conferences (42330) League, CCCA, Natl League, SCAG, Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Auto Allowance - 300/mo X 5 Amount Budgeted: 25,000 25,000 Amount Budgeted: 18,600 18,600 Education & Training (42340) Amount Budgeted: 1,500 CC/CM Team Training - League 1,500 5/14/2008 -13- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Legislative DIVISION: City Attorney ORGANIZATION #: 001-4020 DIVISION TOTAL 246,430 250,000 195,000 210,000 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 102,521 100,000 95,000 100,000 44021 Prof Svcs - Special Legal 143,909 110,000 70,000 70,000 44023 Prof Svcs - Sp Lgl Code Enf 40,000 30,000 40,000 TOTAL PROF SVCS 246,430 250,000 195,000 210,000 DIVISION TOTAL 246,430 250,000 195,000 210,000 TOTAL BUDGET CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY08-09 $210,000 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 100,000 City Attorney 100,000 Special Legal Svcs (40021) Amount Budgeted: 70,000 Special Litigations 50,000 City Labor Attorney 20,000 Special Legal Svcs - Code Enf (40023) Amount Budgeted: 40,000 City Prosecutor, County Dist Atty, Misc. 40,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42340 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 3,260 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DEPARTMENT: Legislative DIVISION: City Manager/Clerk ORGANIZATION #: 0014030 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 508,183 527,970 527,970 621,300 1,093 1,500 1,000 1,500 6,864 6,450 6,450 7,750 86,722 94,570 94,570 110,200 7,303 7,370 7,000 8,950 2,923 3,260 3,260 3,800 7,497 7,680 7,680 9,050 65,134 60,950 60,950 76,900 685,719 709,750 708,880 839,450 2,503 3,000 2,000 3,000 1,000 500 1,000 2,503 4,000 2,500 4,000 1,811 10,000 6,000 10,000 2,076 1,500 2,000 2,000 750 750 5,937 5,500 5,500 6,500 2,738 3,000 3,000 3,500 2,096 2,500 2,500 2,500 18,386 25,000 25,000 20,000 9,685 10,940 10,940 10,940 3,763 4,000 2,500 4,000 64,308 75,000 72,800 25,000 110,800 138,190 130,240 85,190 116,816 108,500 90,000 98,500 116,816 108,500 90,000 98,500 CAPITAL OUTLAY 46220 Furniture 1,000 1,000 46235 Computer Equip -Software 2,500 0 TOTAL CAPITAL OUTLAY 0 3,500 0 1,000 DIVISION TOTAL 915,838 963,940 931,620 1,028,140 5/14/2008 TOTAL BUDGET CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY08-09 $1,028,140 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 839,450 City Manager 1.00 FT Asst. City Manager 0.70 FT Asst. to City Manager 1.00 FT City Clerk 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 1.00 FT Admin Records Coordinator 0.50 FT Office Assistant II 1.30 FT 6.80 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: Misc Small Tools 1,000 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 10,000 Public hearing notices, LLAD Election 10,000 Telephone (42125) Amount Budgeted: 2,000 Cell phones - CM, ACM 2,000 Equipment Maintenance (42200) Amount Budgeted: 750 Misc 750 Membership & Dues (42315) Amount Budgeted: ICMA (3) CM/ACM/ATCM SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/MA (2) SGVCMA ICSC (1) CM SGVACM CCAC„ IIMC, Natl Notary Assn, Natl Parliamentarians 6,500 6,500 —17— 05/20/08 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY08-09 Paae 2 Publications (42320) Amount Budgeted: 3,500 Cable TV Publications, CA Public Sector 1,000 Directory, various City Attorney's Handbook from LOCC West Code Updates 2,500 Meetings (42325) Amount Budgeted: 2,500 Various 2,500 Travel -Conferences (42330) Amount Budgeted: 20,000 Includes travel for City Mgr, ACM, SRMA 20,000 League, MMASC, CCCA, ICMA,ICSC, etc League Election Conf-Monterey, CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 4,000 Westbrook Training - Clerk 2,500 Misc Training 1,500 Elections (42390) Amount Budgeted: 25,000 Election Svcs - LLADS 25,000 Election Consulting Svcs PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 98,500 Minute Secretary - City Council Minutes 25,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 Municode Supplement 15,000 Temp Svcs 12,500 Miscellaneous 10,000 CAPITAL OUTLAY Furniture (46220) 1,000 Misc Furniture 1,000 —18— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2008-2009 Organization #: 001-4050 through 001-4096 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENT INCLUDES: FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested Public Information 518,950 Economic Development 426,900 $1,096,772 1,250,050 $1,213,550 $1,311,140 68,036 77,600 68,500 66,100 1,679,715 1,836,480 1,560,825 1,721,235 703,668 1,068,550 756,250 834,400 39,154 54,300 43,300 57,500 522,838 111,000 101,985 46,000 $4,110,183 4,397,980 $3,744,410 $4,036,375 Finance $432,950 Human Resources 206,010 Information Systems 877,315 General Government 1,574,250 Public Information 518,950 Economic Development 426,900 -19— 9_ 05/20/08 CITY OF DIAMOND BAR DEPARTMENT: Admin&Support ESTIMATED EXPENDITURES Finance FY 2008-2009 (DIVISION: ORGANIZATION #:" 001-4050 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 243,828 253,900 253,900 260,200 40020 Over -Time Wages 1,376 2,000 2,000 2,000 40030 Part Time Wages 22,250 40070 City Paid Benefits 2,945 3,600 3,600 4,050 40080 Retirement 44,808 45,500 45,500 50,100 40083 Worker's Comp. Exp. 2,837 2,050 2,050 2,300 40084 Short/Long Term Disability 1,512 1,550 1,550 1,750 40085 Medicare 3,590 3,700 3,700 4,100 40090 Benefit Allotment 34,007 33,950 33,950 39,850 TOTAL PERSONNEL 334,903 346,250 346,250 386,600 SUPPLIES 41200 Operating Supplies 1,205 1,500 1,300 1,500 41300 Small Tools & Equipment 200 150 200 TOTAL SUPPLIES 1,205 1,700 1,450 1,700 OPERATING EXPENDITURES 42110 Printing 574 1,500 1,500 2,000 42315 Membership & Dues 680 950 950 950 42320 Publications 108 200 200 200 42325 Meetings 147 200 150 200 42330 Travel -Conferences 1,969 7,000 5,000 7,000 42335 Travel -Mileage & Auto Allow 3,052 3,250 3,250 3,300 42340 Education & Training 1,460 2,000 1,000 2,000 TOTAL OPERATING EXP. 7,990 15,100 12,050 15,650 PROFESSIONAL SERVICES 44000 Professional Services 8,203 17,500 17,500 2,500 44010 Prof Svcs-Acctg & Auditing 26,860 25,750 25,750 26,500 TOTAL PROF SVCS 35,063 43,250 43,250 29,000 CAPITAL OUTLAY 46220 Office Equip - Furniture 1,500 1,485 0 1,500 1,485 0 DIVISION TOTAL 379,161 407,800 404,485 432,950 -20- 05/20/08 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 08-09 TOTAL BUDGET $432,950 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 386,600 Full Time Finance Director 0.90 FT Senior Accountant 0.90 FT Accounting Technician 1.25 FT 3.05 FT Part Time - Benefitted Office Assistant II - 20 hr/wk 1.00 BPT 1.00 BPT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Miscellaneous office supplies 1,500 Small Tools and Equipment (41300) Amount Budgeted: 200 Miscellaneous 200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Printing of Forms & CAFR 500 Printing of Budget 1,000 Printing of Checks & Forms 500 Membership & Dues (42315) Amount Budgeted! 950 GFOA 600 CSMFO 200 CMTA 150 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 7,000 GFOA - Seattle 3,500 CSMFO 1,500 Pentamation 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300 Misc 300 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 2,000 PERS Update, FLSA Updates, GASB Trng 2,000 —21— 05/20/08 CITY OF DIAMOND BAR FINANCE DIVISION (0014050) BUDGET DISCUSSION FY 08-09 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,500 CAFR Info 1,000 Misc -Vacation Coverage 1,500 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 26,500 Audit Contract (with 6% increase) 26,500 —22— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Admin & Support DIVISION: Human Resources ORGANIZATION #: 001-4060 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES Printing 351 400 40010 Salaries 58,876 44,200 92,700 88,550 40030 Part -Time Wages Membership & Dues 48,500 3,850 4,115 40070 City Paid Benefits 755 2,600 1,500 2,600 40080 Retirement 10,162 16,600 16,600 15,700 40083 Worker's Comp. Exp. 913 950 950 800 40084 Short/Long Term Disability 329 600 600 550 40085 Medicare 851 1,350 1,350 1,300 40090 Benefit Allotment 6,277 12,050 12,050 11,790 40093 Benefits Administration 1,201 1,200 1,000 1,200 40095 Employee Severance Misc Employee Benefits 50,000 1,000 25,000 1,200 TOTAL PERSONNEL 79,364 178,050 126,750 147,490 SUPPLIES 41200 Operating Supplies 949 500 800 1,000 41400 Promotional Supplies 1,500 1,500 1,500 TOTAL SUPPLIES 949 2,000 2,300 2,500 OPERATING EXPENDITURES 42110 Printing 351 400 400 42115 Advertising 1,603 2,000 2,500 2,500 42315 Membership & Dues 3,722 3,850 4,115 4,000 42320 Publications 350 500 500 42325 Meetings 295 2,000 1,500 2,000 42330 Travel -Conferences 385 5,000 1,500 3,500 42335 Travel-Mileage/Auto Allow 390 720 720 720 42340 Education & Training 825 6,000 6,000 6,000 42341 Employee Tuition Reimb 4,172 13,500 6,000 6,000 42345 Pre -Employment Screening 4,101 8,900 8,000 9,200 42346 Misc Employee Benefits 1,004 1,000 1,200 1,200 42347 Employee Recognition Prgm. 951 4,000 4,000 5,000 TOTAL OPERATING EXP. 18,149 47,870 35,535 41,020 PROFESSIONAL SERVICES 44000 Professional Services 26,825 15,700 15,700 15,000 TOTAL PROF SVCS 26,825 15,700 15,700 15,000 DIVISION TOTAL 125,287 243,620 180,285 206,010 -23- 05/20/08 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (0014060) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $206,010 PERSONNEL SERVICES Personnel (40010-40095) Amount Budgeted: 122,490 Full Time Asst. City Manager 0.05 FT Human Resources Manager- 1/2 Time 0.50 FT Admin Records Coordinator 0.50 FT 1.05 FT Misc Admin Charges related to benefits not allocated to departments (Health Ins) Employee Severence Agreements SUPPLIES 25,000 Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 400 Personnel Rules & Regulations 400 Labor Law Posters Advertising (42115) Amount Budgeted: 2,500 Employment Ads 2,500 Membership & Dues (42315) Amount Budgeted: 4,000 MMASC 100 LCW - ERC (City Membership) 3,000 SCPMA 150 CALPELRA 300 NPELRA 300 SCPLRC 150 Publications (42320) Amount Budgeted: 500 FLSA Publications 500 Meetings (42325) Amount Budgeted: 2,000 Quarterly Employee Training Meetings 1,500 Interview Panels 500 —24— 05/20/08 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY08-09 Page 2 Travel -Conferences (42330) Amount Budgeted: 3,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 1,000 CalPERS Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education & Training (42340) Amount Budgeted: 6,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training 6,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) 6,000 Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgeted: 9,200 Live Scan (Fingerprinting) 3,000 Pre -Employment Physicals 6,200 Regular Staff 3,800 Recreation Part Time Staff 1,200 Park Maint Part Time Staff 1,200 Misc Employee Benefits (42346) 1,200 Section 125 Benefits - Admin Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 5,000 Employee Appreciation Event/Recognition Program 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 15,000 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 12,000 Background Investigations 2,000 —25— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 DEPARTMENT: Admin & Support DIVISION: Info Systems ORGANIZATION #:» 001-4070 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 220,169 247,800 247,800 279,600 40020 Over -Time Wages 4,842 5,000 5,000 5,000 40030 Part-time Wages TOTAL SUPPLIES 11,574 16,400 16,400 40070 City Paid Benefits 2,601 3,000 3,000 3,300 40080 Retirement 39,800 44,400 44,400 49,600 40083 Worker's Comp. Exp. 4,743 3,650 3,650 4,100 40084 Short/Long Term Disability 1,343 1,550 1,550 1,700 40085 Medicare 3,290 3,650 3,650 4,100 40090 Benefit Allotment 26,720 28,000 28,000 31,650 42325 TOTAL PERSONNEL 303,508 337,050 337,050 379,050 SUPPLIES 41200 Operating Supplies 5,895 8,900 8,900 6,900 41300 Small Tools & Equipment 5,679 7,500 7,500 3,500 TOTAL SUPPLIES 11,574 16,400 16,400 10,400 OPERATING EXPENDITURES 42125 Telephone 8,491 8,900 8,900 7,580 42205 Computer Maintenance 149,245 207,060 202,060 235,435 42210 Maint of Grounds/Bldgs 5,500 42315 Membership & Dues 1,116 1,680 1,680 1,680 42320 Publications 486 440 440 440 42325 Meetings 691 1,480 1,480 1,480 42330 Travel-Conferences/Researcr 11,467 10,800 10,800 6,900 42335 Travel -Mileage & Auto Allow 3,697 4,200 4,200 4,200 42340 Education & Training 7,824 10,300 10,300 8,750 TOTAL OPERATING EXP. 183,017 244,860 239,860 271,965 PROFESSIONAL SERVICES 44000 Professional Services 215,559 168,400 168,400 89,000 44030 Prof Svcs -Data Processing 16,911 35,400 35,400 42,400 TOTAL PROF SVCS 232,470 203,800 203,800 131,400 CONTRACT SERVICES 45000 Contract Services 27,154 29,800 29,800 42,000 TOTAL CONTRACT SVCS. 27,154 29,800 29,800 42,000 CAPITAL OUTLAY 46220 Office Equipment- Fumiture 739 2,000 2,000 0 46230 Computer Equip -Hardware 186,532 22,000 22,000 16,000 46235 Computer Equip -Software 213,236 16,500 16,500 24,000 46250 Misc Equipment 905 58,500 58,500 2,500 401,412 99,000 99,000 42,500 DIVISION TOTAL 1,159,135 930,910 925,910 877,315 05/20/08 -26- TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time: Info Systems Director Network/GIS Engr IS Support Technician SUPPLIES CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 877,315 Amount Budgeted: 0.95 FT 1.00 FT 0.85 FT 2.80 FT 379,050 Supplies (41200) Amount Budgeted: 6,900 Office Supplies 1,200 Spare Keyboards, Mice & Cables, etc. 1,200 SDLT Tapes & Cleaning Tapes 4,000 Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 3,500 Departmental Cable/Network Tools 1,000 GIS related tools & equipment 1,000 Spare Computer Parts 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 7,580 Toll-free Number 300 Network support wireless cards (2) 1,700 Telephone System Support (Programming) 3,250 Cell Telephone/Intemet Access reimbursement (2) 1,080 Line Adds/Moves/Changes (Physical changes) 1,250 Computer Maintenance (42205) Amount Budgeted: 235,435 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs) 30,000 Finance - Pentamation - PLUS and GRS 28,500 Transcore (Traffic Signal Software - PW) 20,000 Document Imaging - Fortis (CM) 11,000 Recreation -Vermont Systems RecTrac 5,000 Scala (DBTV3, Kiosk) 3,500 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 575 City Clerk- FastTrack (ggone software) 400 CM/HR - Keystone Learning Systems 5,000 E -Government Verisign SSL certs (renewal 4 sites) 3,980 eEye (Secure ISS) (3 Sites) 960 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Synercard Annual Renewal (Diamond Ride) 400 —27— 05/20/08 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 2 Fares (Property Data) 3,000 WebTrends 700 ScanAlert 2,100 GIS Maintenance (GeoPrise) 3,000 GIS Maintenance (ESRI) 14,950 Telephone MicroTel Software 750 MicroCall Software 650 Message on Hold Recordings 850 Network/Utilities Microsoft Annual Enterprise Software Agreement 19,000 Inter -Tel System Software (PBX) 2,950 TracklT (Knowledge Base & Maint) 2,600 TracklT (Deploy) 500 eEye (IRIS) 320 Anixis (UAF) 200 GFI Languard 200 Disk Defragmentation (Workstations) 700 Spysweeper 1,350 Server and Desktop Imaging software 1,250 Winternals System Commander (node) 1,350 Symantec BackupExec 4,000 Diskeeper Maintenance (Servers) 1,500 Surf Control 1,900 Kiwi Log Software 325 Orion Solarwinds Engineer (1yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Spam Prevention Solution 1,500 Trendmicro Anti -Virus (Neatsuite) 2,500 Barracuda - Annual Maint 2,200 Win2Data - subscription 2,500 Winternal Recovery Manager (Servers) 1,500 Symantec Recovery Server (25 Servers) 4,250 GovIS (Contract Mgmt Software) 3,000 Retina - Annual Maint. 2,280 Quest - Spotlight on Exchange 375 Automate - Annual Maint 1,200 Hardware Maintenance: Cisco Equipment 17,000 F5 - VPN 4,000 Hewlett Packard Tape Libraries (1 Year) 7,500 Fluke Annual Maint 850 Castelle (Fax Server) 1,695 Hewlett Packard IP Console (2) 900 Disaster Recovery / Data -Disk Recovery: Contingency funds for Data/Disk Recovery 5,000 —28— 05/20/08 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 3 Maint. of GroundslBldgs (42210) Amount Budgeted: 5,500 Server Room Sprinkler/GAS annual maint. 2,000 Server Room A/C Maintenance 3,500 Membership and Dues (42315) Amount Budgeted: 1,680 MISAC (ACM, Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 225 Computer Security Institute / ISC2 / ISACA 225 IEEE Computer Society 125 Help Desk Institute 240 Information Systems Security Assoc (ISSA) 125 Publications (42320) Amount Budgeted: 440 Exchange & Outlook Admin. Newsletter 120 Windows IT Pro 75 Windows Scripting Solutions 120 Windows IT Security Newsletter 125 Meetings (42325) Amount Budgeted: 1,480 City Staff Training (8 Events Per Year) 880 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 Travel-Conferences/Research (42330) Amount Budgeted: 6,900 MISAC Annual Conference (2) 1,200 Computer Security Conference (1) 3,100 ESRI (1) 1,600 Granicus Conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200 Auto Allowance - IS Director 3,000 Misc Travel costs for IS Tech's 1,200 Education and Training (42340) Amount Budgeted: 8,750 Microsoft - Exchange 2007 Training 3,250 Cisco - Security Training 2,750 Microsoft Office Suite Training 2,750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 89,000 Microsoft Support 9,000 GIS Consulting (Comdyn) 70,000 Misc. Consulting (WiFi, special projects, etc.) 5,000 Engineering & Other Special Needs (Comdyn) 5,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 42,400 Data Line Services (DID) 500 T-1 Lines - 2 @ $650/mo 15,600 Gov Partners Hosting 11,000 Web Off -Site Hosting 1,800 Internet Streaming Svcs (Granicus) 13,500 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 4 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 42,000 Service Contract Toners & Printers (City Wide) 23,500 123Stat (Webtrac monitoring) 150 Hacker Safe Security testing 2,200 Off -Site Storage of Backup Tapes 7,950 Phone System HW Support & Maint 8,200 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: Misc Furniture Computer Equipment -Hardware (46230) Amount Budgeted: 16,000 Health or Safety Ergonomic Devices 1,000 New large UPS for DBC 2,500 Small UPS's for critical Desktops and Hubs 2,500 HW Contingency - (Replace SurfControl, etc) 10,000 Computer Equipment -Software (46235) Amount Budgeted: 24,000 Addnl Microsoft Licensing (due to growth) 4,000 LAR -IAC (Imaging Consortium) 15,000 GIS Data Acquisition or system customization 5,000 Miscellaneous Equipment (46250) Amount Budgeted: 2,500 Misc Equipment 2,500 —30— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Admin & Support DIVISION: General Govt ORGANIZATION #: 001-4090 CAPITAL OUTLAY 46200 Office Equipment FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Office Equip -Furniture Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 2,500 46250 Misc Equipment 28,230 40086 Post Retirement Benefits 1,777 5,400 4,000 8,400 40090 Benefit Allotment DIVISION TOTAL 1,711,675 1,684,150 0 40093 BenefitsAdm/Unemploymt 11,772 10,000 2,000 10,000 TOTAL PERSONNEL 13,549 15,400 6,000 18,400 SUPPLIES 41200 Operating Supplies 17,291 23,000 20,000 23,000 41300 Small Tools & Equipment 1,061 1,000 850 1,000 41400 Promotional Supplies 9,902 6,000 5,000 6,000 TOTAL SUPPLIES 28,254 30,000 25,850 30,000 OPERATING EXPENDITURES 42100 Photocopying 12,996 19,000 12,000 15,000 42110 Printing 9,410 8,000 6,000 8,000 42113 Engraving Svcs 1,178 2,500 2,000 2,500 42120 Postage 38,008 35,000 25,000 25,000 42121 Mailing Services 35 500 500 42125 Telephone 25,952 25,000 25,000 25,000 42128 Banking Charges 36,041 30,000 30,000 10,000 42129 Banking Chgs-Bond Fees 140,435 158,040 20,000 146,000 42130 Rental/Lease of Equipment 7,493 2,800 2,800 2,800 42140 Rental/Lease of Real Prop 1,035,225 1,002,720 950,000 925,510 42200 Equipment Maintenance 4,825 18,000 10,000 10,000 42210 Maint. of Grounds/Bldgs 4,681 6,900 6,000 7,500 42310 Fuel 1,544 4,000 6,000 8,000 42315 Membership & Dues 28,461 43,490 43,490 45,890 42320 Publications 1,305 1,800 1,500 1,650 42325 Meetings 28,296 28,000 20,000 25,000 42330 Travel -Conferences 0 0 42395 Misc Expenditures (76) 500 500 TOTAL OPERATING EXP. 1,375,809 1,386,250 1,159,790 1,258,850 PROFESSIONAL SERVICES 44000 Professional Services 172,410 183,500 183,500 213,500 44010 Prof Svcs-Acctg & Auditing 76,578 50,000 50,000 50,000 TOTAL PROF SVCS 248,988 233,500 233,500 263,500 CONTRACT SERVICES 45000 Contract Services 0 10,000 0 TOTAL CONTRACT SVCS. 0 10,000 0 0 CAPITAL OUTLAY 46200 Office Equipment 16,845 1,500 46220 Office Equip -Furniture 4,000 1,000 46240 Communications Equip 2,500 2,500 46250 Misc Equipment 28,230 1,000 1,000 45,075 9,000 1,000 3,500 DIVISION TOTAL 1,711,675 1,684,150 1,426,140 1,574,250 - 31 - 05/20/08 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,574,250 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 18,400 Health Benefit - Retiree Medical ($100/Mo-7 Retirees) 8,400 Unemployment Charges 10,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 23,000 General Supply Room Supplies 15,000 Copy Paper 6,000 Kitchen 2,000 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc 1,000 Promotional Supplies (41400) Amount Budgeted: 6,000 City Pins 2,000 International Promotional Items 1,000 City Tiles 2,000 Misc Items 1,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 15,000 Xerox copy charges 15,000 Printing (42110) Amount Budgeted: 8,000 Printing of stationery, envelopes, budget book 8,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,500 Engraving of tiles, placques etc 2,500 Postage (42120) Amount Budgeted: 25,000 City-wide postage charges including Fed -Ex 25,000 Mailing Services (42121) Amount Budgeted: 500 Special City wide mailings 500 Telephone (42125) Amount Budgeted: 25,000 City Hall Phones 25,000 Nextel Charges Banking Charges (42128) Amount Budgeted: 10,000 Credit Card charges (moved to Recreation) Banking Fees 10,000 Banking Charges - LOC Fees (42129) Amount Budgeted: 146,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 120,000 -32- 05/20/08 CITY OF DIAMOND BAR GENERAL GOVERNMENT (0014090) BUDGET DISCUSSION FY08-09 Paae 2 Rental/Lease of Equipment (42130) Amount Budgeted: 2,800 Nextel Repeater Site 300 Water/Coffee Equipment 1,000 Misc 1,500 RentallLease of Real Prop (42140) Amount Budgeted: 925,510 Storage Unit Rents 16,000 City Hall (21,810.00/mo) 261,710 DB Center Lease (Principal) Payments 265,000 DB Center Lease (Interest) Payments 382,800 Equipment Maintenance (42200) Amount Budgeted: 10,000 Pool Cars 3,000 Blueprint Machine Maintenance 3,000 Office Equipment Maintenance 4,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 7,500 Misc City Hall Maintenance 3,300 Live Plants (Annual Cost) 3,000 Library Outdoor Planters - ($100/mo) 1,200 Fuel (42310) Amount Budgeted: 8,000 Pool Vehicles 8,000 Membership & Dues (42315) Amount Budgeted: 45,890 League of California Cities 15,500 CCCA 3,640 SGV COG' 4,350 SCAG 4,900 National League of Cities 4,000 Four Comers Trans Coalition 10,000 WCCA 2,000 Misc 1,500 Total cost of SGVCOG is $23,900(GF - $4,350; Prp A - $9,660; AQMD - $9,890) Publications (42320) Amount Budgeted: 1,650 Misc 1,300 Newspapers 350 Meetings (42325) Amount Budgeted: 25,000 Supplies for City council meetings, task force mtgs 6,000 City Holiday celebration 12,000 Coffee Supplies 500 Delegations 1,500 Legislative Dinners 2,500 Misc Meetings 2,500 Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 -33- 05/20/08 CITY OF DIAMOND BAR GENERAL GOVERNMENT (0014090) BUDGET DISCUSSION FY08-09 Page 3 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 213,500 Property Tax Admin - LA County 120,000 AV Svcs - City Council Meetings 7,000 Bank Courier Services 4,000 Mediation Services 2,500 City Hall Expansion Planning Services 40,000 Misc 40,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 50,000 Sales Tax & Transfer Tax auditing svcs 50,000 CAPITAL OUTLAY Communications Equip (46240) Amount Budgeted: 2,500 Radio Repeater 2,500 Misc Equipment (46250) Amount Budgeted: 1,000 Misc 1,000 -34- 05/20/06 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Admin & Support DIVISION: Public Information ORGANIZATION #: 001-4095 -35- 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 140,549 167,100 150,000 200,300 40020 Overtime Wages 892 1,500 3,000 3,000 40030 Part Time - Wages 26,531 32,200 32,200 40070 City Paid Benefits 3,253 2,900 2,900 3,200 40080 Retirement 29,655 35,700 30,000 35,550 40083 Worker's Comp. Exp. 4,406 3,600 3,000 4,050 40084 Short/Long Term Disability 1,000 1,250 1,100 1,250 40085 Medicare 2,439 3,050 2,700 2,950 40090 Benefit Allotment 26,212 29,900 28,000 33,500 TOTAL PERSONNEL 234,937 277,200 252,900 283,800 SUPPLIES 41200 Operating Supplies 1,806 1,500 2,500 3,500 41400 Promotional Supplies 23,886 25,000 20,000 17,000 TOTAL SUPPLIES 25,692 26,500 22,500 20,500 OPERATING EXPENDITURES 42110 Printing 17,173 19,500 18,500 15,500 42112 Photography 1,233 3,000 2,500 3,000 42115 Advertising 21,650 37,500 35,000 35,800 42120 Postage 36,495 43,350 43,350 40,360 42121 Mailing Services 1,717 500 0 0 42130 Rental/Lease of Equipment 236 0 0 0 42315 Membership & Dues 1,359 1,800 1,500 2,350 42320 Publications 133 500 250 500 42325 Meetings 150 150 150 42330 Travel -Conferences 4,839 3,500 650 7,900 42335 Travel -Mileage & Auto Allow 1,458 4,500 1,690 1,590 42340 Education & Training 249 2,500 2,000 3,500 TOTAL OPERATING EXP. 86,542 116,800 105,590 110,650 PROFESSIONAL SERVICES 44000 Professional Services 100,790 112,300 110,000 100,500 TOTAL PROF SVCS 100,790 112,300 110,000 100,500 CONTRACT SERVICES 45000 Contract Services 0 2,500 1,500 3,500 TOTAL CONTRACT SVCS. 0 2,000 1,500 3,500 CAPITAL OUTLAY 46220 Office Equipment-Fumiture 2,090 46230 Computer Eq - Hardware 5,627 46235 Computer Eq - Software 4,700 4,616 0 46250 Misc Equipment 4,609 1,500 500 0 12,326 6,200 5,116 0 DIVISION TOTAL 460,287 541,000 497,606 518,950 -35- 05/20/08 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 08-09 TOTAL BUDGET $518,950 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 283,800 Public Information Manager 1.00 FT Public Information Coordinator 1.00 FT Pub Information Specialist 1.00 FT Total 3.00 FT SUPPLIES Supplies (41200) Amount Budgeted: 3,500 Misc Div Supplies 3,500 Promotional Supplies (41400) Amount Budgeted: 17,000 Promotional items - City Events 12,000 Promotional items - community events 2,000 Employee shirts 3,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 15,500 General Printing 7,500 Misc. City Printing (ie: business cards) 3,500 Special Projects (ie: CAFR, SOTC postcards) 4,500 Photography Services (42112) Amount Budgeted: 3,000 City special events 3000 Advertising (42115) Amount Budgeted: 35,800 Local Publications (West Coast; Windmill; Weekly) 17,000 Alternative language publications (Chinese & Korean newspapers) 2,000 Regional Publications: DBC print 15,000 DBC Online 1,200 Bus Shelter ad - Concerts 600 Postage (42120) Amount Budgeted: 40,360 City News & Recreation Guide (12) 36,000 Business Reply Mail Account Balance 1,000 Annual Permit Fees (BRM, Bulk Mail, etc) 360 Misc. Mailing 3,000 Mailing Services (42121) Amount Budgeted: 0 Rental/Lease - Equipment (42130) Amount Budgeted: 0 -36- 05/20/08 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 08-09 Paae 2 Membership and Dues (42315) Amount Budgeted: 2,350 CAPIO Membership (3) 525 3CMA Membership (3) 1,075 SCAN NATOA (1) 250 NAGW (1) 450 ICSC (1) 50 Publications (42320) Amount Budgeted: 500 Subscription renewals 500 Meetings (42325) Amount Budgeted: 150 Misc. meeting attendance 150 Travel -Conferences (42330) Amount Budgeted: 7,900 3CMA Annual Conference (2) 3,000 CAPIO Annual Conference (2) 2,400 Granicus Conference (1) 1,000 NAGW (1) 1,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,590 Auto Allow - Pub Info Mgr ($1201mo) 1,440 Meeting & training attendance 150 Education and Training (42340) Amount Budgeted: 3,500 Software training 3,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 100,500 City News Production (monthly) 30,000 Community Recreation Guide Production - quarterly 40,000 State of the City 6,000 Graphic Design Services (ie: calendar, new DBC ad) 15,000 Video Production Svc (ie: concert commercial, promos) 7,000 Translation Services for alternative language newspapers 2,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 3,500 AN support, repair & replacement for DBTV 3,500 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 0 Misc Equipment (46250) Amount Budgeted: 0 05!20/08 -37- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT. Admin &;Support DIVISION. Ecan Development ORGANIZATION #: ' 001-4096 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 97,923 108,000 108,000 71,300 40020 Over Time Wages 82 500 500 200 40070 City Paid Benefits 1,141 2,350 2,350 1,900 40080 Retirement 17,797 19,350 19,350 12,650 40083 Worker's Comp. Exp. 2,748 2,100 2,100 1,400 40084 Shcrt/Long Term Disability 600 700 700 450 40085 Medicare 1,402 1,600 1,600 1,050 40090 Benefit Allotment 8,818 10,000 10,000 6,850 0 TOTAL PERSONNEL 130,511 144,600 144,600 95,800 SUPPLIES 41200 Operating Supplies 362 1,000 0 1,000 362 1,000 0 1,000 OPERATING EXPENDITURES 42110 Printing 362 1,000 0 1,000 42115 Advertising 10,000 0 10,000 42315 Membership & Dues 5,935 9,500 6,000 7,000 42320 Publications 787 1,000 1,000 1,000 42330 Travel-Conferences/Research 1,055 2,500 1,000 2,500 42335 Travel -Mileage & Auto Allow 4 42340 Education & Training 65 1,600 0 1,600 TOTAL OPERATING EXP. 8,208 25,600 8,000 23,100 PROFESSIONAL SERVICES 44000 Professional Services 59,532 460,000 150,000 295,000 TOTAL PROF SVCS 59,532 460,000 150,000 295,000 CONTRACT SERVICES 45000 Contract Services CAPITAL OUTLAY 46305 Real Estate Acquisition DIVISION TOTAL 12,000 12,000 12,000 12,000 12, 000 12, 000 12,000 12,000 64,025 0 64,025 0 0 0 274,638 643,200 314,600 426,900 -38- 8_ 05/20/08 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $426,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 95,800 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT Planning Manager 0.10 FT Sr. Admin Assistant 0.10 FT 0.60 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Advertising (42115) Amount Budgeted: 10,000 Trade Publication Advertisements 10,000 Membership & Dues (42315) Amount Budgeted: 7,000 CALED, ULI, ICSC 7,000 SGV Economic Partnership Publications (42320) Amount Budgeted: 1,000 Crittenden, LA Business Journal, Misc. 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 CALED (1), ICSC (2) 2,5D0 Education and Training (42340) Amount Budgeted: 1,600 CALED (1), ICSC (2)- Seminars 1,600 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 295,000 Property Appraisals - 15,000 Economic Development Consultants 75,000 (Real Estate Advisors, Financial) Economic Development - Specific Plans for 200,000 K -mart area, Market World area Marketing material 5,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 CAPITAL OUTLAY Real Estate Acquisition (46305) Amount Budgeted: 0 -39- 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2008- 2009 Organization #: 001-4411 through 001-4440 DEPARTMENT INCLUDES: FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 9,250 Actuals Adjusted Budget Projected Requested SUPPLIES 2,541 11,250 7,900 11,250 OPERATING EXPENDITURES 12,693 21,290 16,950 28,440 PROFESSIONAL SERVICES 0 5,500 0 5,000 CONTRACT SERVICES 4,822,666 5,498,960 4,981,660 5,329,310 CAPITAL OUTLAY 21,145 23,000 17,000 17,000 DEPARTMENT TOTAL $4,859,045 $5,560,000 $5,023,510 $5,391,000 DEPARTMENT INCLUDES: Law Enforcement $5,201,150 Volunteer Patrol 9,250 Fire Protection 11,360 Animal Control 125,300 Emergency Preparedness 43,940 05/20/08 -40- CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Law Enforcement FY 2008-2009 ORGANIZATION #: 001-4411 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41200 Operating Supplies 347 500 500 500 41300 Small Tools & Equipment 595 500 900 500 TOTAL SUPPLIES 942 1,000 1,400 1,000 OPERATING EXPENDITURES 42200 Equipment Maintenance 517 1,000 1,000 1,000 42325 Meetings 1,522 2,500 500 2,500 42330 Travel-Conference/Research 1,819 550 42361 Criminal Apprehension Awd TOTAL OPERATING EXP. 3,858 3,500 2,050 3,500 CONTRACT SERVICES 45401 CS -Sheriff Department 4,456,811 5,090,000 4,583,700 4,937,650 45402 CS -Sheriff /Special Evts 146,230 152,000 152,000 132,000 45405 CS -Parking Citation Admin 10,998 17,000 15,000 17,000 45410 CS -Crossing Guard Svcs 93,749 107,000 107,000 110,000 TOTAL CONTRACT SVCS. 4,707,788 5,366,000 4,857,700 5,196,650 DIVISION TOTAL 4,712,588 5,370,500 4,861,150 5,201,150 41 — 05/20/08 TOTAL BUDGET CITY OF DIAMOND BAR LAW ENFORCEMENT (0014411) BUDGET DISCUSSION FY08- 09 $5,201,150 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 2,500 2,500 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 4,937,650 SHERIFF'S CONTRACT BREAKDOWN Tvoe of Service FY07 Contr Law Enf Units FY08-09 One -Man 56 -hour 10 3,292,704 One -Man 40 Hour (DUI Patrol) 1 235,193 One -Man No Relief (Community Relations) 1 213,812 Motorcycle 40 -hour 3 667,942 Community Service Assistant w/vehicle 1 55,386 Community Service Assistant wo/vehicle 1 48,769 Motorcycle Supervision - Sergeant 1 203,677 Law Enforcement Technician 1 76,980 Narcotics Deputy (STAR) 1 124,667 4,919,129 Costs above includes 6% liabililty assessment and estimated 4.8% contract increase in 08-09 Special Investigations As Requested Helicopter Patrol 4 hours per mo 3,500 DB Fingerprint Program 25,000 CS -Sheriff /Special Evts (45402) Amount Budgeted: 132,000 Special Ck Points 50,000 Calvary Chapel 82,000 CS -Parking Citation Admin (45405) CS -Crossing Guard Svcs (45410) For a total of 17 crossing guard locations Amount Budgeted: 17,000 17,000 Amount Budgeted: 110,000 110,000 -42- 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Volunteer Patrol ORGANIZATION #: 001-4415 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41200 Operating Supplies 749 2,500 1,000 2,500 41300 Small Tools & Equipment 250 0 250 TOTAL SUPPLIES 749 2,750 1,000 2,750 OPERATING EXPENDITURES 42125 Telephone 42325 Meetings 5,693 6,500 6,500 6,500 TOTAL OPERATING EXP. 5,693 6,500 6,500 6,500 DIVISION TOTAL 6,442 9,250 7,500 -43- 05/20/08 TOTAL BUDGET CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY08-09 $9,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 6,500 CCCA Bar-b-que 1,000 Annual Recognition Dinner 5,000 Neighborhood Watch Picnic 500 -44- 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Fire Protection ORGANIZATION #: 001-4421 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41300 Small Tools & Equipment TOTAL SUPPLIES 0 0 0 CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,360 7,360 45508 Cont Svc - Vegetation Contrl 4,471 5,000 0 0 TOTAL CONTRACT SVCS. 11,830 12,360 7,360 7,360 CAPITAL OUTLAY 46250 Misc Equipment 13,145 4,000 4,000 4,000 13,145 4,000 4,000 4,000 DIVISION TOTAL 24,975 16,360 11,360 11,360 -45- 05/20/08 TOTAL BUDGET CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY08-09 $11,360 SUPPLIES Small Tools and Equipment (41300) Amount Budgeted: 0 0 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,360 Wildlands Fire contract 7,360 Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: 0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,000 4,000 —46— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Animal Control ORGANIZATION #: 001-4431 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 102,008 110,600 110,600 117,300 45406 CS - Wild Animal Control 5,511 10,000 6,000 8,000 TOTAL CONTRACT SVCS. 107,519 120,600 116,600 125,300 DIVISION TOTAL 107,519 120,600 116,600 125,300 —47— 05120/08 TOTAL BUDGET CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY07- 08 $125,300 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 117,300 Humane Society Contract - Based on Contract + Council Approved Shelter Renovation Cost Increase 117,300 CS - Wild Animal Control (45406) Amount Budgeted 8,000 Coyote Control 5,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Emergency Prep ORGANIZATION #: _ 001-4440 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested SUPPLIES 41200 Operating Supplies 670 5,000 3,000 5,000 41300 Small Tools & Equipment 180 2,500 2,500 2,500 TOTAL SUPPLIES 850 7,500 5,500 7,500 OPERATING EXPENDITURES 42110 Printing 600 600 42125 Telephone 630 4,440 4,000 5,190 42126 Utilities 356 1,500 400 3,900 42130 Rental/Lease - Equipment 866 1,000 1,000 1,000 42140 Rental/Lease - Real Prop 150 150 150 42200 Equipment Maintenance 143 500 400 500 42315 Membership & Dues 2,966 3,100 3,000 3,100 42340 Education & Training 4,000 TOTAL OPERATING EXP. 4,961 11,290 8,950 18,440 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 5,500 5,000 TOTAL PROF SVCS 0 5,500 0 5,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 1,000 1,000 46240 Communications Equipment 500 500 46250 Misc Equipment 13,000 13,000 7,000 46310 Bldg Improvements -Civic Ctr 8,000 4,500 4,500 8,000 19,000 13,000 13,000 DIVISION TOTAL 13,811 43,290 27,450 43,940 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $43,940 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 EOC Supplies 4,000 Sand and Bags for Fire Stations 1,000 Small Tools & Equipment (41300) Amount Budgeted: 2,500 2,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 600 Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 3,900 Eastgate Reservoir site emergency power 500 EOC Radio Repeater/site lease 1,000 EMIS Satellite Connection ($200/mo.) 2,400 Rental/Lease - Equipment (42130) Amount Budgeted: 1,000 Barricades - Public Works Supply 500 Mobile Relay Repeater 500 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD lease of Eastgate site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC 500 Membership & Dues (42315) Amount Budgeted: 3,100 Area D Civil Defense Annual Membership 3,100 Education & Training (42340) Amount Budgeted: 4,000 Emergency Preparedness Staff Training 4,000 PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted: 5,000 As Needed Emergency Prep. Prof. Svcs. 5,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 1,000 1,000 Communications Equipment (46240) Amount Budgeted: 500 DBARS Miscellaneous 500 Misc Equipment (46250) Amount Budgeted: 7,000 Misc 7,000 Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 4,500 EOC Improvements 4,500 -50— 0_ 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2008- 2009 Organization #: 001-5210 through 001-5230 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested $622,019 $811,700 $811,700 $815,900 4,707 9,500 6,200 7,500 25,388 49,490 50,490 50,090 152,279 429,540 179,540 114,540 662,181 465,430 465,430 376,700 472 3,500 3,500 0 $1,467,046 $1,769,160 $1,516,860 $1,364,730 DEPARTMENT INCLUDES: Planning $636,880 Building and Safety 410,950 Neighborhood Improvement 316,900 -51- 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT; Com Development DIVISION. Planning ORGANIZATION m, i 00 1 -5210 PROFESSIONAL SERVICES 44000 Professional Services FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 44100 Commission Compensation Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES Planning - Regional 19,440 19,540 19,540 40010 Salaries 252,376 350,450 350,450 336,300 40020 Over -Time Wages 3,073 3,500 3,500 3,000 40030 Part -Time Salaries 11,140 15,100 15,100 15,650 40070 City Paid Benefits 3,834 5,300 5,300 4,950 40080 Retirement 45,680 62,800 62,800 59,650 40083 Worker's Comp. Exp. 6,894 6,150 6,150 5,900 40084 Short/Long Term Disability 1,534 2,150 2,150 2,050 40085 Medicare 4,550 6,250 6,250 6,100 40090 Benefit Allotment 44,544 53,750 53,750 51,050 0 TOTAL PERSONNEL 373,625 505,450 505,450 484,650 SUPPLIES 41200 Operating Supplies 4,213 3,500 3,500 3,500 41300 Small Tools & Equipment 1,000 1,000 1,000 TOTAL SUPPLIES 4,213 4,500 4,500 4,500 OPERATING EXPENDITURES 42110 Printing 2,318 7,000 7,000 7,000 42115 Advertising 1,102 5,000 5,000 5,000 42125 Telephone 519 600 600 1,200 42200 Equipment Maintenance 1,850 1,850 1,850 42315 Membership & Dues 845 3,500 3,500 3,500 42320 Publications 1,809 1,500 1,500 1,500 42325 Meetings 635 1,000 1,000 1,000 42330 Travel-Conferences/Research 6,444 6,000 6,000 6,000 42335 Travel -Mileage & Auto Allow 3,128 4,640 4,640 4,640 42340 Education & Training 1,983 1,500 1,500 1,500 TOTAL OPERATING EXP. 18,783 32,590 32,590 33,190 PROFESSIONAL SERVICES 44000 Professional Services 50,004 52,000 52,000 7,000 44100 Commission Compensation 5,780 8,000 8,000 8,000 44210 Planning - Regional 19,440 19,540 19,540 19,540 44220 Planning - General Plan 70,177 300,000 50,000 50,000 44240 Prof Svcs - Environmental 15,000 15,000 10,000 44245 Prof Svcs - Landscape Arch 10,000 10,000 5,000 44250 Planning - Projects 6,878 25,000 25,000 15,000 TOTAL PROF SVCS 152,279 429,540 179,540 114,540 CAPITAL OUTLAY 46200 Office Equipment 2,000 2,000 0 46220 Office Equipment -Furniture 472 1,500 1,500 0 472 3,500 3,500 0 DIVISION TOTAL 549,372 975,580 725,580 636,880 2 _ 05/20/08 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $636,880 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 484,650 Full-time Assist City Manager 0.05 FT Com Dev Director 0.50 FT Planning Manager 0.70 FT Associate Planner 1.00 FT Sr. Admin Assistant 0.80 FT Mgt. Analyst 0.50 FT Asst. Planner 1.00 FT 1,200 4.55 FT Part -Time Planning Intern 1.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Small Tools & Equipment Amount Budgeted: 1,000 Small tools & Equipment 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 General Plan, Development Code, Maps, Public Information 7,000 Advertising (42115) Amount Budgeted: 5,000 Legal Ads - General Plan, Development Code, 5,000 Zone Change, Special Projects, Crestline Annexations Telephone (42125) Amount Budgeted: 1,200 Planning Manager - Phone 600 CD Director - Phone 600 Equipment Maintenance (42200) Amount Budgeted: 1,850 Microfiche Machine, time clock 1,850 Membership & Dues (42315) Amount Budgeted: 3,500 APA, AEP, AICP, etc 3,500 Publications (42320) Amount Budgeted: 1,500 1,500 Meetings (42325) Amount Budgeted: 1,000 SGVCOGPD, Misc. -53— 05/20/08 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY08-09 Page 2 Travel -Conferences (42330) Amount Budgeted: 6,000 APA, AEP, League PCI (Monterey) 6,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 4,640 Reimbursement 200 Auto Allow - Com Dev Director ( $250/mo) 3,000 Auto Allow - Planning Manager ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,000 Recording Secretary 5,000 Temp Svcs 2,000 Commission Compensation (44100) Amount Budgeted: 8,000 Planning Commission 8,000 Planning - Regional (44210) 19,540 Consultation - Neely 19,540 Planning - General Plan (44220) Amount Budgeted: 50,000 General Plan Amendment 50,000 Prof Svcs - Environmental (44240) Amount Budgeted: 10,000 On -Call Services - Environmental 10,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 5,000 On -Call Services - Landscape architecture 5,000 Planning - Projects (44250) Amount Budgeted: 15,000 On -Call Services 15,000 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 Office Equipment -Furniture (46220) Amount Budgeted: 0 -54- 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: CWh Development DIVISION: ': Building:& Safety ORGANIZATION #: 001-5220 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 26,503 49,900 49,900 62,600 40020 Over -Time Wages 115 500 500 500 40030 Part -Time Salaries 415 0 40070 City Paid Benefits 42110 Printing 1,100 1,100 1,200 40080 Retirement 4,801 8,950 8,950 11,100 40083 Worker's Comp. Exp. 308 400 400 700 40084 Short/Long Term Disability 162 350 350 400 40085 Medicare 386 750 750 950 40090 Benefit Allotment 6,717 10,750 10,750 12,200 314,300 TOTAL PERSONNEL 39,407 72,700 72,700 89,650 SUPPLIES 41200 Operating Supplies 500 500 500 41300 Small Tools & Equipment 1,000 1,000 1,000 TOTAL SUPPLIES 0 1,500 1,500 1,500 OPERATING EXPENDITURES 42110 Printing 4,000 4,000 4,000 42315 Membership & Dues 500 500 500 42330 Travel-Conference/Research 1,000 1,000 500 42340 Education & Training 1,000 1,000 500 TOTAL OPERATING EXP. 0 6,500 6,500 5,500 CONTRACT SERVICES 45201 CS -Building & Safety 563,934 375,430 375,430 314,300 TOTAL CONTRACT SVCS. 563,934 375,430 375,430 314,300 DIVISION TOTAL 603,341 456,130 456,130 410,950 -55- 05/20/08 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY08- 09 TOTAL BUDGET $410,950 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 89,650 Community Development Director 0.10 FT Permit Technician 1.00 FT 1.10 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 4,000 Printing of Forms 4,000 Membership & Dues (42315) Amount Budgeted: 500 500 Travel -Conferences (42330) Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 500 500 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 314,300 The Contractor receives 60%of revenue collected. Annually, contract is adjusted to pay the cost of half of a Permit Technician at $35,750 reduction Anticpated revenues from development of: - TI for Banning Wy office bldg (50,000 sq ft) - Diamond Hills Plaza, 2 -story and 3 -story bidgs (61,500 sq ft) - TI for Dr. Omar office bldg 25,000 sq ft - Panda shell bldg & TI 4,600 sq ft - Private school (13,000 sq ft) - 9 unit single family condos - Chevron remodeling at Pathfinder - Shell & Chevron remodeling at Palomino - Sizzler bldg remodeling 05/20/08 -56- CITY OF DIAMOND BAR IDEPARTMENT4 Corn Development ESTIMATED EXPENDITURES DIVISION: Neighborhood Imp FY 2008.2009 10146ANVATIIQK#-:: 001-5230 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 145,218 162,000 162,000 170,200 40020 Over -Time Wages 1,147 4,000 4,000 1,000 40070 City Paid Benefits 2,381 2,950 2,950 2,950 40080 Retirement 26,257 29,050 29,050 30,200 40083 Worker's Comp. Exp. 3,910 3,050 3,050 3,200 40084 Short/Long Term Disability 883 1,000 1,000 1,050 40085 Medicare 2,101 2,350 2,350 2,500 40090 Benefit Allotment 27,090 29,150 29,150 30,500 TOTAL PERSONNEL 208,987 233,550 233,550 241,600 SUPPLIES 41200 Operating Supplies 494 1,500 200 500 41300 Small Tools & Equipment 2,000 1,000 TOTAL SUPPLIES 494 3,500 200 1,500 OPERATING EXPENDITURES 42110 Printing 1,200 1,200 1,200 42200 Equipment Maintenance 2,684 3,000 3,000 3,000 42310 Fuel 3,381 3,500 4,500 4,500 42315 Membership & Dues 600 600 600 42325 Meetings 300 300 300 42330 Travel-Conferences/Research 600 600 600 42335 Travel -Mileage & Auto Allow 10 42340 Education & Training 530 1,200 1,200 1,200 TOTAL OPERATING EXP. 6,605 10,400 11,400 11,400 CONTRACT SERVICES 45213 CS -Code Enforcement 17,367 0 45520 CS -Graffiti Removal 80,880 90,000 90,000 62,400 TOTAL CONTRACT SVCS. 98,247 90,000 90,000 62,400 DIVISION TOTAL 314,333 337,450 335,150 316,900 -57- 05/20/08 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $316,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 241,600 Full-time 1,000 Com Dev Director 0.15 FT Planning Manager 0.20 FT Neighborhood Improvement Officer 2.00 FT Sr. Admin Assistant 0.10 FT Office Assistant II 0.30 FT 2.75 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment (41300) Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,200 CNTC Notices, Brochures, handouts 1,200 Equipment Maintenance (42200) Amount Budgeted: 3,000 Dodge, Ford - NIO Vehicles 3,000 Fuel (42310) Amount Budgeted: 4,500 NIO Vehicles (2) 4,500 Membership & Dues (42315) Amount Budgeted: 600 SCCEO (2), CCEOA (2) 600 Meetings (42325) Amount Budgeted: 300 SCCEO, CCEAO, CALBO 300 Travel -Conferences (42330) Amount Budgeted: 600 SCCEO, CCEOA, CALBO 600 Education & Training (42340) Amount Budgeted: 1,200 SCCEO, CCEOA, CALBO 1,200 CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 62,400 _58— 58_ 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2008-2009 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Diamond Ba 24°/< Community Administ A 6", Community Services Administration $326,505 Diamond Bar Center 914,990 Park Operations 979,760 Recreation 1,591,615 COMMUNITY SERVICES Park Operations 25.7% Total Department Expenditures - $3,812,870 'eation 41.7% —59- 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES $1,593,029 $1,784,795 $1,784,795 $1,830,630 SUPPLIES 118,901 135,220 130,500 150,080 OPERATING EXPENDITURES 665,882 982,440 890,300 868,700 PROFESSIONAL SERVICES 27,517 37,870 21,520 11,850 CONTRACT SERVICES 880,367 885,020 905,660 917,260 CAPITAL OUTLAY 170,487 108,230 91,380 34,350 DEPARTMENT TOTAL $3,456,183 $3,933,575 $3,824,155 $3,812,870 DEPARTMENT INCLUDES: Diamond Ba 24°/< Community Administ A 6", Community Services Administration $326,505 Diamond Bar Center 914,990 Park Operations 979,760 Recreation 1,591,615 COMMUNITY SERVICES Park Operations 25.7% Total Department Expenditures - $3,812,870 'eation 41.7% —59- 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Community Svcs DIVISION:- Com Svcs Admin. ORGANIZATION #: 001-5310 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 246,400 293,600 293,600 178,700 40020 Over -Time Wages 5,237 9,500 9,500 3,000 40030 Part -Time Salaries 62,789 111,800 111,800 0 40070 City Paid Benefits 3,802 4,550 4,550 2,850 40080 Retirement 44,312 52,600 52,600 31,700 40083 Workers Comp. Exp. 10,292 9,550 9,550 2,650 40084 Short/Long Term Disability 1,493 1,800 1,800 1,100 40085 Medicare 8,487 12,850 12,850 2,600 40090 Benefit Allotment 42,141 44,750 44,750 28,000 42315 TOTAL PERSONNEL 424,953 541,000 541,000 250,600 SUPPLIES 41200 Operating Supplies 8,435 2,850 5,000 5,000 41300 Small Tools & Equipment 1,438 1,500 1,500 1,500 TOTAL SUPPLIES 9,873 4,350 6,500 6,500 OPERATING EXPENDITURES 42125 Telephone 519 550 550 550 42130 Rental/Lease of Equipment 1,513 2,650 2,650 2,650 42200 Equipment Maintenance 4,417 7,500 7,500 7,500 42210 Maint. of Grounds/Bldgs 149 450 450 3,950 42310 Fuel 13,094 7,500 15,000 15,000 42315 Membership & Dues 170 800 800 800 42320 Publications 37 600 600 600 42325 Meetings 16 500 500 500 42330 Travel -Conferences 5,017 11,630 5,000 9,955 42335 Travel -Mileage & Auto Allow 2,997 3,000 3,000 3,000 42340 Education & Training 1,419 1,500 1,500 1,500 TOTAL OPERATING EXP. 29,348 36,680 37,550 46,005 PROFESSIONAL SERVICES 44000 Professional Services 12,624 21,200 11,000 2,200 44300 Special Studies 10,000 5,000 0 5,000 TOTAL PROF SVCS 22,624 26,200 11,000 7,200 CONTRACT SERVICES 45518 CS -Storm Damage 0 450 0 6,450 TOTAL CONTRACT SVCS. 0 450 0 6,450 CAPITAL OUTLAY 46250 Misc Equipment 8,681 4,750 4,550 9,750 8,681 4,750 4,550 9,750 DIVISION TOTAL 495,479 613,430 600,600 326,505 -60- 05/20/08 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY08- 09 $326,505 Personnel (40010-40093) Amount Budgeted: 247,600 Full Time Community Services Director 0.515 FT Sr. Admin Assistant 1.000 FT Parks & Maint Superintendent 1.000 FT Parks & Maint Supervisor (moved to Park Oper) Parks & Maint Insp/Tech (moved to Park Oper) 2.515 FT Intermittent Part Time Moved to Parks Oper Overtime Wages (40020) 3,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Operating Supplies 4,650 Staff Work Boots 350 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Small Tools and Equipment 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement — Director 550 Rental/Lease of Equipment (42130) Amount Budgeted: 2,650 Uniforms 2,500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 7,500 Equipment Maintenance 7,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 3,950 Maintenance of Grounds/Bldgs 450 New Key System for City Parks 3,500 Fuel (42310) Amount Budgeted: 15,000 Fuel 15,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 —61— 05/20/08 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY08- 09 2 Publications (42320) Amount Budgeted: 600 Publications 600 Meetings (42325) Amount Budgeted: 500 Meetings 500 Travel -Conferences (42330) Amount Budgeted: CPRS Conf in Santa Clara - Commissioners & Admin Staff -- 3/3 - 3/6/09 Registration for 1 staff/5 commissioners 1,800 Hotel -- 3 days @ $150 X 6 2,700 Institutes -- 6 @ $100 600 Per Diem -- 6 @ 4 days 1,080 Car Rental 200 Air Fare 1,500 JPIA Management Academy in Oxnard Registration for three staff -- 9/8 - 9/10/08 2,025 Use City Vehicle (est 200 mi round-trip, 15 gal gas) 50 9,955 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: 1,500 Training Seminars 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 Minute Secretary 2,200 Special Studies (44300) Amount Budgeted: 5,000 Trails Master Plan Update 5,000 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 6,450 Storm Damage 450 Holiday Banner Installation & Removal 6,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 9,750 400 new American flags and 150 brackets for blvds. 4,750 Replacement Office Furniture -- CS Director 5,000 —62— 05/20/08 CITY OF DIAMOND BAR I DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: D -Bar Center FY 2008-2009 ORGANIZATION #: 001-5333 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 64,165 64,600 64,600 125,900 40020 Over -Time Wages 35 5,000 5,000 1,500 40030 Part -Time Salaries 195,661 193,200 193,200 180,750 40070 City Paid Benefits 650 1,100 1,100 2,150 40080 Retirement 11,612 11,600 11,600 22,350 40083 Worker's Comp. Exp. 11,261 6,670 6,670 7,700 40084 Short/Long Term Disability 391 400 400 800 40085 Medicare 15,900 15,750 15,750 15,650 40090 Benefit Allotment 10,800 10,750 10,750 22,300 TOTAL PERSONNEL 310,475 309,070 309,070 379,100 SUPPLIES 41200 Operating Supplies 41,820 46,280 45,000 51,300 41300 Small Tools & Equipment 0 0 TOTAL SUPPLIES 41,820 46,280 45,000 51,300 OPERATING EXPENDITURES 42110 Printing 7,233 10,000 10,000 23,000 42125 Telephone 4,545 4,800 4,800 5,100 42126 Utilities 86,153 103,500 103,500 105,500 42141 Rental/Lease - Exhibit Sp 2,000 1,000 2,000 42200 Equipment Maintenance 2,704 6,700 3,000 6,700 42210 Maint. of Grounds/Bldgs 25,523 104,950 50,000 78,600 TOTAL OPERATING EXP. 126,158 231,950 172,300 220,900 PROFESSIONAL SERVICES 44000 Professional Services 5,520 5,520 0 5,520 5,520 0 CONTRACT SERVICES 45300 CS -Community Svcs 264,953 257,710 257,000 260,690 TOTAL CONTRACT SVCS. 264,953 257,710 257,000 260,690 CAPITAL OUTLAY 46250 Misc Equipment 1,751 1,650 1,000 3,000 46410 Capital Improvements 6,934 12,150 12,150 0 8,685 13,800 13,150 3,000 DIVISION TOTAL 752,091 864,330 802,040 914,990 -63- 05/20/08 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $914,990 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: $377,600 Full Time 51,300 Parks and Maintenance Supervisor .40 FT Rec Supervisor II .60 FT Rec Specialist 1.00 FT Glass Repair Materials 2.00 FT Part Time 2,900 Com Svcs Coord (19 hrs/wk) (Step D) 3.00 PT Facility Attendent 1 (2,540 hrs) (Step D) 1.00 PT Facility Attendent II (2,020 hrs) (Step D) 8.00 PT Maintenance Worker 1 (1,250 hrs) (Step D) 1.00 PT Com Svcs Leader 1 (1,465 hrs) (Step D) 3.00 PT Com Svcs Leader II (2,180hrs) (Step D) 3.00 PT 19.00 PT Overtime 1,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 51,300 Hardware Supplies 15,000 Electrical/Lighting Supplies 19,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 2,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 Small Tools and Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 23,000 DBC & DBC Website - Marketing Materials 11,000 Rental Information Brochures 12,000 Telephone (42125) Amount Budgeted: 5,100 Office Telephone 3,900 Pay Telephone 1,200 —64— 05/20/08 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY08-09 Paae 2 Utilities (42126) Amount Budgeted: 105,500 Gas 10,000 180,000 Water 3,500 Landscape Maintenance Contract (ValleyCrest- 4% CPI) Edison 90,000 6,700 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 3,500 Rental/Lease Exhibit Space (42141) Water Element Chemical Treatment & Maintenance Contract 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 6,700 Audio Video Systems Service 5,000 Copy Machine Service (B&W Copier) 1,200 Color Copier Service 500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 78,600 Repair Decomposed Granite Trails 10,000 Electrical Services (Lighting) 6,000 Building Maintenance Services 42,000 Pressure Washing Service 6,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 3,000 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,000 Clean GVBR fabric partitions 3,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 260,690 Building Maintenance Contract w/4 FT Contract Staff 180,000 Pest Control Contract 2,000 Landscape Maintenance Contract (ValleyCrest- 4% CPI) 67,750 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 3,000 Replacement Tables 3,000 Capital Improvements (46410) Amount Budgeted: —65— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Community Svcs DIVISION: Park Operations ORGANIZATION #: 001-5340 -66- 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 131,500 40020 Over -Time Wages 6,500 40030 Part -Time Salaries 117,400 40070 City Paid Benefits 1,700 40080 Retirement 23,350 40083 Worker's Comp. Exp. 7,500 40084 Short/Long Term Disability 800 40085 Medicare 10,900 40090 Benefit Allotment 18,050 TOTAL PERSONNEL 0 0 0 317,700 SUPPLIES 41200 Operating Supplies 3,786 11,200 5,000 12,700 41300 Small Tools & Equipment 28 1,000 0 TOTAL SUPPLIES 3,814 11,200 6,000 12,700 OPERATING EXPENDITURES 42125 Telephone 7,316 8,400 8,400 8,400 42126 Utilities 198,608 211,100 211,100 202,000 42130 Rental/Lease of Equipment 1,123 3,000 2,500 42210 Maint. of Grounds/Bldgs 163,201 275,750 257,250 118,350 TOTAL OPERATING EXP. 370,248 495,250 479,750 331,250 CONTRACT SERVICES 45300 CS -Community Svcs 273,523 283,910 284,410 298,110 TOTAL CONTRACT SVCS. 273,523 283,910 284,410 298,110 CAPITAL OUTLAY 46250 Misc Equipment 34,986 22,000 22,000 46410 Capital Improvements 87,148 48,680 31,680 20,000 122,134 70,680 53,680 20,000 DIVISION TOTAL 769,719 861,040 823,840 979,760 -66- 05/20/08 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYOB-09 TOTAL BUDGET $979,760 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 317,700 Full Time Amount Budgeted: 8,400 Parks & Maint Superintendent 1.00 FT Parks & Maint Supervisor 0.60 FT Maplehill Pk 1.60 FT Intermittent Part Time 1,200 Facility Attendent I - 2,401 hrs @ D -Step 1.000 IPT Facility Attendent II - 2,241 hrs @ D -Step 4.000 IPT Maintenance Worker I - 1,250 hrs @ D -Step 2.000 IPT Maintenance Worker II - 1,980 hrs @D -Step 2.000 IPT 9.000 IPT SUPPLIES Operating Supplies (41200) Amount Budgeted: 12,700 Heritage Community Ctr 5,000 Parks Supplies 3,000 Doggie Walk Bags 4,000 Staff Work Boots 700 Small Tools & Equipment (41300) 0 Small Tools and Equipment OPERATING EXPENDITURES Budgeted: Telephone (42125) Amount Budgeted: 8,400 Heritage Park 1,200 Heritage Community Ctr 1,200 Maplehill Pk 1,200 Pantera Pk 1,200 Peterson Pk 1,200 Reagan Pk 1,200 Sycamore Cyn 1,200 Utilities (42126)Amount Budgeted: 202,000 Paul Grow Park 10,600 Water 10,000 Electric 600 Heritage Park 9,600 Water 8,500 Electric 1,100 Heritage Community Ctr 14,900 Water - Included with Heritage Park Electric —67— 05/20/08 PARK OPERATIONS SUMMARY (001-5340) High Speed Internet -- Computer & Phone Lorbeer Lights Water Electric Maplehill Pk Water Electric Pantera Pk Water Electric Summitridge Water Electric - Included w/DBC Sycamore Cyn Water Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Rental equip to repair trails / Backstop Nets 2,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 118,350 Paul Grow Park Install new lavatory faucets 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 1,400 Heritage Park New pre -cast picnic table 800 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 4,000 Heritage Community Ctr Building Maintenance Contract 5,800 New exterior building security lights 3,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 2,700 Maplehill Pk 10 new pre -cast picnic tables 8,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,td, etc 2,700 Pantera Pk Building Maintenance Contract 3,050 Replace Security Light Base Bezels 1,500 2 picnic area reservation/bulletin boards 600 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 5,300 IME 05/20/08 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY08-09 Paae 3 Peterson Pk 2 picnic area reservation/bulletin boards 600 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 5,300 Reagan Pk 20,974 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 4,700 Starshine Pk 16,758 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 1,400 Summitridge Park/DBC 8,369 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 2,500 Sycamore Cyn Park 4,240 1 new picnic reservation/bulletin board 300 Cleaning of Creek Area 4,000 Sump Pump Maintenance 10,000 Ground Squirrel Control 3,600 Misc Maint-Irrigtn, Ltg, Elec, Pest C,trl, etc 2,000 Weed Removal/Fire Breaks 12,300 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Lorbeer Football Field Refurbish Field/As needed Maintenance 26,800 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 298,110 Landscape Maintenance Contract ValleyCrest Contract (Includes 5% CPI) 105,928 Paul Grow Park 20,974 Heritage Park 14,235 Maplehill Park 16,758 Ronald Reagan Park 24,582 Starshine Park 8,369 Sycamore Canyon Park 16,770 Trail Head at Sycamore Canyon Park 4,240 ValleyCrest Contract (includes 5% CPI) 192,182 Pantera Park 99,351 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) CAPITAL OUTLAY Capital Improvements (46410) Amount Budgeted: 20,000 Paul C. Grow Park Ath Field Turf Reconditioning 7,250 Pantera & Peterson Park Ath Field Turf Reconditioning 12,750 —69- 05/20/08 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES CS -Community Svcs 126,393 DIVISION: Recreation FY 2008-2009 45305 CS -Concerts in the Park 1ORGANIZATION#: 001-5350 16,850 17,000 45310 CS -Excursions FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 45320 CS -Contract Classes Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 361,258 359,800 364,250 352,010 40010 Salaries 391,136 453,000 453,000 422,150 40020 Over -Time Wages 11,218 16,425 16,425 15,780 40030 Part -Time Salaries 226,208 221,960 221,960 210,100 40070 City Paid Benefits 8,974 10,250 10,250 10,000 40080 Retirement 80,521 92,800 92,800 86,700 40083 Worker's Comp. Exp. 20,419 14,170 14,170 13,850 40084 Short/Long Term Disability 2,670 3,200 3,200 3,000 40085 Medicare 19,470 19,520 19,520 18,100 40090 Benefit Allotment 96,985 103,400 103,400 103,550 TOTAL PERSONNEL 857,601 934,725 934,725 883,230 SUPPLIES 41200 Operating Supplies 63,394 73,390 73,000 79,580 TOTAL SUPPLIES 63,394 73,390 73,000 79,580 OPERATING EXPENDITURES 42110 Printing 6,833 12,600 12,600 13,880 42112 Photography 0 50 0 42115 Advertising 246 1,400 0 42120 Postage Charges 36 250 250 42128 Banking Charges 20,000 42130 RentallLease of Equipment 11,247 9,620 9,620 14,165 42140 Rental/Lease of Real Prop 50,779 79,780 65,000 109,620 42200 Equipment Maintenance 596 1,500 1,500 1,500 42205 Computer Maintenance 400 42315 Membership & Dues 2,377 1,780 1,780 1,970 42325 Meetings 1,563 1,080 1,500 1,390 42330 Travel - Conferences 2,892 4,520 4,600 6,400 42335 Travel -Mileage & Auto Allow 1,876 1,940 1,800 500 42340 Education & Training 4 2,240 500 960 42353 City Birthday Party 41,380 69,760 69,760 65,110 42410 Admissions -Youth Activities 20,299 32,040 32,040 34,400 TOTAL OPERATING EXP. 140,128 218,560 200,700 270,545 PROFESSIONAL SERVICES 44000 Professional Services 2,283 3,000 2,500 1,500 44100 Commission Compensation 2,610 3,150 2,500 3,150 TOTAL PROF SVCS 4,893 6,150 5,000 4,650 CONTRACT SERVICES 45300 CS -Community Svcs 126,393 125,640 125,640 105,485 45305 CS -Concerts in the Park 19,367 16,850 16,850 17,000 45310 CS -Excursions 29,624 35,550 40,000 42,565 45320 CS -Contract Classes 185,874 181,760 181,760 186,960 TOTAL CONTRACT SVCS. 361,258 359,800 364,250 352,010 CAPITAL OUTLAY 46250 Misc Equipment 30,987 19,000 20,000 1,600 30,987 19,000 20,000 1,600 DIVISION TOTAL 1,458,261 1,611,625 1,597,675 1,591,615 -70- 05/20/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,591,615 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent Admin Assistant Recreation Specialist Recreation Supervisor CS Coordinator (Seniors) CS Coordinator Regular Part -Time CS Leader 1 (20 hrs) CS Leader II (30 hrs) Seasonal Part -Time CS Coord.-Day Camp/Youth Master Plan Implementation (990 hrs @ D -Step) CS Coord.-Fields (990 hrs @ C -Step) CS Workers (440 hrs @ C -Step) CS Leader 1 (3,289 hrs @ C -Step) CS Leader II (4,457 hrs @ C -Step) Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event 19th Birthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Candy Cane Craft Fair Amount Budgeted: 867,450 0.485 FT 0.750 FT 1.000 FT 3.000 FT .400 FT 0.690 FT 1.000 FT 7.325 FT 1.00 RPT 2.00 RPT 3.00 RPT 2.00 SPT 4.00 SPT 6.00 SPT 4.00 SPT 10.00 SPT 26.00 SPT Amount Budgeted: 15,780 970 360 1,000 1,100 3,000 3,050 1,793 2,500 1,700 307 SUPPLIES Operating Supplies (41200) Amount Budgeted: 79,580 Haunted House/FFF 4,050 Easter Egg Hunt 2,535 Youth Soccer 3,580 Youth Basketball 8,595 Adult Volleyball 235 Candy Cane Craft Fair 1,200 Concert Share 1,087 -71— 1_ 05/20/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 OPERATING EXPENDITURES Printing (42110) Page 2 Senior Excursions 1,080 Senior dances/programs 6,895 Adult Basketball 4,199 Day Camp 7,505 Staff Shirts 2,000 YMP Imp & D64 Youth 1,900 Adult Excursions 730 Volunteen Program -T-Shirts 600 Tiny Tots 6,500 Youth Baseball 10,200 Winter Snow Fest 6,150 Concerts in the Park 1,830 Contract Classes 600 Staff One Pitch Tourney 599 Youth at Risk 1,500 Veterans Recognition 900 Arbor Day Celebration 900 Fourth of July 1,550 Movies Under the Stars 230 Field Attendant 2,430 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 13,880 Concerts in the Park 1,500 Day Camp 700 Winter Snowfest 450 Youth Basketball 450 Youth Baseball 450 Youth Soccer 450 Easter Egg Hunt 400 Haunted House & Fall Fun Festival 600 Arbor Day Celebration 100 Tiny Tots 200 Candy Cane Craft Fair 400 Senior Programs 955 Contract Classes 700 Veterans Recognition 1,000 Armed Forces Banners Brochures 300 Fourth of July 1,200 Movies Under the Stars 1,500 DB4Youth 2,525 Photography (42112 Amount Budgeted: Advertising (42115) Amount Budgeted: 05/20/08 -72- CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Banking Charges (42128) Amount Budgeted: 20,000 Credit Card Charges 20,000 Rental/Lease of Equipment (42130) Amount Budgeted: 14,165 Winter Snowfest 3,250 Fireworks Show 8,160 Sound System 2,500 Restrooms/Sinks 1,800 Traffic Control Equipment 1,000 Light Tower Rental 2,700 Concert Share 2,915 Rental/Lease of Real Prop (42140) Amount Budgeted: 109,620 Youth Basketball Games + Practice 23,372 Youth Indoor Soccer 4,700 Adult Volleyball 8,160 Adult Basketball 42,638 Contract Classes 24,500 4th of July (DB High School) 6,000 Winter Snow Fest 150 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 400 Computer Software - Staff Scheduling 400 Membership & Dues (42315) Amount Budgeted: 1,970 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 staff) 550 S.C.M.A.F. Membership (4 Staff) 180 Meetings (42325) Amount Budgeted: 1,390 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 200 Brochure Exchange Meetings 160 CPRS District XIII Meetings 600 Concert Share Meeting 30 WILS Meetings 200 Travel - Conferences (42330) Amount Budgeted: 6,400 C.P.R.S. Conference - Santa Clara 2009 Conference Registration 4 staff @ $300 1,200 —73— 05/20/08 CITY OF DIAMOND BAR 65,110 RECREATION SVCS (001-5350) 500 BUDGET DISCUSSION 1,500 FY08-09 1,500 Page 4 750 Air Fare 4 @ $250 each 1,000 Hotel 4 staff x 4 nights x $150 per night 2,400 Car rental 200 Per Diem for 4 staff/4 days 720 Bass Lake Senior Conference 12,000 Registration 1 staff @110 110 Accomodations 1 staff @ 3 nights @ 130 470 Per Diem for 1 staff/4 days 180 Gasoline for City Car 600 miles 120 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Staff Mileage 500 Education & Training (42340) Amount Budgeted: 960 Day Camp 540 Tiny Tots 420 City Birthday Party (42353) Amount Budgeted: 65,110 Banners 500 Special Event Insurance 1,500 Restroom/Sink Rental 1,500 Sound System Rental 750 Equipment Rental - 8,000 Tables, Chairs, Generators, Canopies Contract Staff/Security 1,700 Rides/Attractions 25,050 Non Profit's Organizations Revenue Share 12,000 Commemorative Pins 600 Decoration/Signs 8,000 Game Prizes 1,800 Facility Rental - PUSD 250 Food Reimbursement 600 Birthday Cakes/Supplies 360 Wrist Bands 500 Flyers/Posters/Promotion 400 Council & Commission Shirts 800 Kwik Covers 500 Misc Supplies 300 Admissions -Youth Activities (42410) Amount Budgeted: 34,400 Day Camp - Excursions 33,420 Tiny Tots 480 Volunteens 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Temp Svcs - Vacation Coverage 1,500 Commissioner Compensation (44100) Amount Budgeted: 3,150 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 —74— 05/20/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Page 5 CONTRACT SERVICES 17,000 Bands -- 7 Concerts CS -Community Svcs (45300) Amount Budgeted: 105,485 Adult Basketball Officials 750 3,025 Tiny Tots Special Event Insurance 600 Staff One Pitch Tourney 750 375 Volunteens 2,200 Daycamp — Safety Show 700 Youth Basketball Officials 7,140 PeaceBuilders 2,815 Winter Snow Fest - 2009 21,900 75 tons of snow 13,000 Sound System 750 Special Event Insurance 450 Food Vendor Reimbursement 550 Valley Crest 850 New Horizontal Promotional Banners 1,500 Event Security 300 Revenue Split w/Organizations 4,500 Senior Program 23,885 Haunted House/Fall Fun Festival 2,200 Special Event Insurance 400 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 750 Easter Egg Hunt Liability Insurance 450 Fireworks Show -- 2008 23,600 Fireworks 15,500 Entertainment 5,000 Video Voice Over 600 Balloons/Decorations 500 Insurance 2,000 Veterans Recognition - Entertainment/Caterer 2,385 Armed Forces Banners 6,700 Movies under the Stars 4,200 Movie Rentals 2,700 Special Event Insurance 1,500 D134Youth 1,610 Concert Share 2,150 Concerts in the Park (45305) 17,000 Bands -- 7 Concerts 9,000 Sound System 3,500 Concessionaire Reimbursements 750 Advertising 1,500 Special Event Insurance 1,500 Annual ASCAP Registration 750 —75— 05/20/08 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY08-09 Page 6 CS -Excursions (45310) Amount Budgeted: 42,565 Adult Excursions 19,750 Senior Excursions 22,815 CS - Contract Classes (45320) Amount Budgeted: 186,960 Contract Class Instructors 186,000 Finger Printing for Contract Class Instructors @ $32 960 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,600 Table Tennis Table 1,600 —76— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2008-2009 Organization #: 001-5510 through 001-5558 DEPARTMENT INCLUDES: PW Administration $623,250 Engineering 401,850 Road Maintenance 1,063,550 Landscape Maintenance 314,070 —77— 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES $587,859 $824,020 $765,700 $805,000 SUPPLIES 28,595 41,200 28,200 40,500 OPERATING EXPENDITURES 72,811 79,800 71,750 81,650 PROFESSIONAL SERVICES 231,417 358,100 337,000 143,500 CONTRACT SERVICES 1,464,613 1,554,290 1,332,265 1,327,070 CAPITAL OUTLAY 14,728 32,075 26,000 5,000 DEPARTMENT TOTAL $2,400,023 $2,889,485 $2,560,915 $2,402,720 DEPARTMENT INCLUDES: PW Administration $623,250 Engineering 401,850 Road Maintenance 1,063,550 Landscape Maintenance 314,070 —77— 05/20/08 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES FY 2008-2009 DIVISION: ORGANIZATION #: Public Wks Admin 001-5510 44000 Professional Services FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 44100 Commissioner Comp Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES Prof Svcs -Environmental 21,609 65,000 50,000 40010 Salaries 193,107 296,450 296,450 255,550 40020 Over -Time Wages 545 1,000 1,000 2,000 40030 Part -Time Salaries 81,588 0 50,000 50,000 40070 City Paid Benefits 2,929 4,100 4,100 3,450 40080 Retirement 34,460 53,100 53,100 45,350 40083 Worker's Comp. Exp. 4,998 3,900 3,900 3,200 40084 Short/Long Term Disability 1,162 1,850 1,850 1,600 40085 Medicare 2,846 4,300 4,300 3,750 40090 Benefit Allotment 29,025 39,900 39,900 33,800 46250 TOTAL PERSONNEL 269,072 404,600 404,600 348,700 SUPPLIES 1,813 4,000 1,000 41200 Operating Supplies 4,482 5,000 3,000 5,000 41300 Small Tools & Equipment 13 500 200 500 TOTAL SUPPLIES 4,495 5,500 3,200 5,500 OPERATING EXPENDITURES 42110 Printing 5,561 7,000 6,000 7,000 42115 Advertising 2,606 3,500 3,000 3,500 42125 Telephone 368 550 550 550 42126 Utilities 39,463 35,000 32,000 35,000 42315 Membership & Dues 505 1,000 1,050 1,000 42320 Publications 433 1,000 700 1,000 42325 Meetings 1,496 2,000 2,000 2,000 42330 Travel -Conferences 651 4,000 2,500 4,000 42335 Travel -Mileage & Auto Allow 3,386 3,000 3,800 3,000 42340 Education & Training 613 3,500 4,000 3,500 TOTAL OPERATING EXP. 55,082 60,550 55,600 60,550 PROFESSIONAL SERVICES 44000 Professional Services 168,815 245,100 245,000 15,500 44100 Commissioner Comp 1,125 3,000 2,000 3,000 44240 Prof Svcs -Environmental 21,609 65,000 50,000 65,000 TOTAL PROF SVCS 191,549 313,100 297,000 83,500 CONTRACT SERVICES 45221 CS - Engineering 81,588 50,000 50,000 50,000 45227 CS - Inspection 9,571 45,000 30,000 45,000 45530 CS - Industrial Waste 16,908 30,000 25,000 30,000 TOTAL CONTRACT SVCS. 108,067 125,000 105,000 125,000 CAPITAL OUTLAY 46200 Office Equipment 238 1,000 46220 Office Equip -Furniture 1,152 2,000 1,000 46250 Misc Equipment 423 1,000 1,813 4,000 1,000 0 DIVISION TOTAL 630,078 912,750 866,400 623,250 -78- 05/20/08 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Management Analyst Senior Engineer Assoc Engineer Jr. Engineer Sr Management Analyst Sr Admin Assistant CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYOB-09 $623,250 Amount Budgeted: 0.75 FT 0.25 FT 0.40 FT 0.25 FT 0.35 FT 0.20 FT 0.80 FT 3.00 FT 348,700 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Misc. Office Supplies 5,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 Plans, Specifications, Reports, Notices, and Flyers 7,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,500 Educational program(s) and mailings related to public works/traffic/parking/street sweeping activities 3,500 Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow 550 Utilities (42126) Amount Budgeted: 35,000 Traffic signals 35,000 Membership & Dues (42315) APWA, ASCE, MSA, TCSA. Publications (42320) Various Professional/Trade Magazines Amount Budgeted: 1,000 1,000 Amount Budgeted: 1,000 1,000 —79- 05/20/08 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY08-09 Page 2 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 3,500 TrainingslWorkshops 3,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 15,500 Temporary Services for vacation coverage 3,000 Minute Secretary 2,500 Misc.Traffic Mgt Programs 10,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 65,000 NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 20,000 TMDL and solid waste related studies 20,000 Permit Fees (Sewer Sys Overflow & NPDES) 20,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 50,000 As needed basis -non fee based projects 50,000 CS - Inspection (45227) Amount Budgeted: 45,000 Grading, sewer, storm drains, and various development improvements. 45,000 CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. 30,000 -80— O_ 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Engineering ORGANIZATION #: 001-5551 DIVISION TOTAL 305,334 355,900 231,450 401,850 _ $1 _ 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 101,342 153,450 130,000 192,800 40020 Over -time Wages 40070 City Paid Benefits 1,113 1,900 1,500 2,600 40080 Retirement 18,319 27,500 20,000 34,200 40083 Worker's Comp. Exp. 2,936 3,100 2,500 3,900 40084 Short/Long Term Disability 618 950 700 1,200 40085 Medicare 1,468 2,250 1,600 2,800 40090 Benefit Allotment 14,580 20,000 16,000 27,750 TOTAL PERSONNEL 140,376 209,150 172,300 265,250 OPERATING EXPENDITURES 42315 Membership & Dues 125 1,050 1,100 42325 Meetings 98 500 500 42330 Travel -Conferences 700 500 500 42335 Travel -Mileage & Auto Allow 24 200 150 500 42340 Education & Training 2,210 1,000 1,000 1,000 TOTAL OPERATING EXP. 3,157 3,250 1,150 3,600 CONTRACT SERVICES 45221 CS - Engineering 39,641 30,000 13,000 30,000 45222 CS - Traffic 70,088 40,000 15,000 50,000 45223 CS - Plan Checking 52,072 52,500 30,000 45,000 45224 CS - Soils 15,000 5,000 45226 CS - Surveying 3,000 3,000 45227 CS - Inspection 3,000 0 TOTAL CONTRACT SVCS. 161,801 143,500 58,000 133,000 DIVISION TOTAL 305,334 355,900 231,450 401,850 _ $1 _ 05/20/08 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $401,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 265,250 Senior Engineer 0.60 FT Assoc Engineer 1.25 FT Jr Engineer 0.60 FT 2.45 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate & Junior Engineers) 500 ASCE(Senior, Associate & Junior Engineers) 600 Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, and 500 SCAG. Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc. trips 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 Misc. engineering studies/reports on an as 30,000 needed basis CS - Traffic Engr (45222) Amount Budgeted: 50,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. 50,000 CS - Plan Checking (45223) Amount Budgeted: 45,000 Crooked Creek Homes, South Pointe, 45,000 TM53430 (Cheung), lot line adjustment, certificate of correction, grading, sewer, and storm drain plans. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000 -82— 2_ 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Road Maintenance ORGANIZATION #: 001-5554 DIVISION TOTAL 1,131,537 1,270,045 1,113,800 1,063,550 -83- 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested PERSONNEL SERVICES 40010 Salaries 124,273 148,060 135,000 134,250 40020 Over -Time Wages 152 500 500 500 40070 City Paid Benefits 1,878 2,500 2,200 2,250 40080 Retirement 22,097 26,520 22,000 23,850 40083 Worker's Comp. Exp, 4,991 3,890 3,500 3,750 40084 Short/Long Term Disability 726 900 800 850 40085 Medicare 1,791 2,150 1,800 2,000 40090 Benefit Allotment 22,503 25,750 23,000 23,600 TOTAL PERSONNEL 178,411 210,270 188,800 191,050 SUPPLIES 41250 Road Maintenance Supplies 22,539 30,700 20,000 30,000 41300 Small Tools & Equipment 1,561 5,000 5,000 5,000 TOTAL SUPPLIES 24,100 35,700 25,000 35,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 4,124 5,000 2,500 5,000 42200 Equipment Maintenance 1,351 2,500 2,500 2,500 42310 Fuel 9,097 8,500 10,000 10,000 TOTAL OPERATING EXP. 14,572 16,000 15,000 17,500 Professional Services 44520 Prof Svcs - Engineering 39,868 45,000 40,000 60,000 39,868 45,000 40,000 60,000 CONTRACT SERVICES 45501 CS -Street Sweeping 139,852 165,000 155,000 165,000 45502 CS -Road Maintenance 188,126 250,000 200,000 250,000 45504 CS -Sidewalk Insp & Repair 226,376 200,000 150,000 200,000 45506 CS -Striping & Signing 83,768 50,000 75,000 50,000 45507 CS -Traffic Signal Maint 183,281 200,000 180,000 20,000 45512 CS -Storm Drainage 6,005 20,000 10,000 20,000 45522 CS -Right of Way Maint 34,263 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 861,671 935,000 820,000 755,000 CAPITAL OUTLAY 46250 Misc Equipment 12,915 28,075 25,000 5,000 12,915 28,075 25,000 5,000 DIVISION TOTAL 1,131,537 1,270,045 1,113,800 1,063,550 -83- 05/20/08 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,063,550 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 191,050 Public Works Superintendent 1.00 FT Street Maintenance Worker II 1.00 FT Public Works Director 0.10 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 30,000 AC Cold Mix, Absorbents, Signs, Posts, 30,000 Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) Amount Budgeted: 5,000 Misc. Items (Grinding wheels, blades, shovels, ETC) 5,000 OPERATING EXPENDITURES RentallLease of Equip (42130) Amount Budgeted: 5,000 Generator, Spot Lights, Trucks, 5,000 Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 2,500 Grinder, Striper, Car washes, etc 2,500 Fuel (42310) Amount Budgeted: 10,000 10,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 60,000 On-call Traffic Engineering Assistance/Support 60,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 165,000 165,000 CS -Road Maintenance (45502) Amount Budgeted: 250,000 250,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 200,000 Sidewalk R & R 200,000 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 -84— 05/20/08 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY08-09 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 20,000 20,000 CS -Storm Drainage (45512) Amount Budgeted: 20,000 Storm Patrol/Drainage Device Maint 20,000 CS -Right of Way Maint (45522) Right of Way Maint Amount Budgeted: 50,000 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 5,000 Equipment Replacement 5,000 -85— 5_ 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: LandscapeMaint ORGANIZATION #: 001-5558 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested CONTRACT SERVICES 45500 Contract Services 19,585 45503 CS - Parkway Maint 22,876 23,840 23,840 24,675 45508 CS - Vegetation Control 80,253 88,900 88,900 92,015 45509 CS - Tree Maintenance 218,641 222,525 222,525 161,785 45510 CS - Tree Watering 11,304 15,525 14,000 16,010 TOTAL CONTRACT SVCS. 333,074 350,790 349,265 314,070 DIVISION TOTAL 333,074 350,790 349,265 314,070 -86- 05/20/08 TOTAL BUDGET CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY08-09 $314,070 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 19,585 Trails Maint - Youth at Risk Pgm 19,585 CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract (3.5% CPI Increase) 24,675 CS - Vegetation Control (45508) Amount Budgeted: 92,015 MCE Contract (3.5% CPI Increase) 78,765 Freeway Ramps/Cal Trans ROW (3.5% CPI Increase) 13,250 CS - Tree Maintenance (45509) Amount Budgeted: 161,785 WCA Contract Tree Maintenance -5 yr cycle (3.1 % CPI Incr - 2,760 trees) 107,640 Tree/Stump Removals (3.1 % CPI Increase) 16,805 As Needed/Emergency (3.1% CPI Increase) 26,670 Tree Planting (3.1% CPI Increase) 10,670 CS -Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract (3.1% CPI Increase) 16,010 —87— 05/20/08 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Transfers -Out biViS10N: 'Transfers -Out ORGANIZATION #: 001-9915 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 8,218 20,000 20,000 20,000 49510 Transfer Out -Self Ins Fund 200,000 150,000 150,000 231,700 49520 Transfer Out -Equip Replcmt 23,342 18,150 18,150 18,150 49530 Transfer Out -Comp Replcmt 100,000 174,450 174,450 159,500 DIVISION TOTAL 331,560 362,600 362,600 429,350 USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund 2,423,218 3,035,180 2,439,680 1,082,588 2,423,218 3,035,180 2,439,680 1,082,588 TOTAL 2,754,778 3,397,780 2,802,280 1,511,938 -88— 8_ 05/20/08 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY0B-09 TOTAL BUDGET $1,511,938 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000 20,000 Transfer Out -Self Ins Fund Amount Budgeted: 231,700 Insurance Premiums 231,700 Transfer Out -Equip Replcmt Amount Budgeted: 18,150 Vehicle Replacement (5 yr cycle) 18,150 Transfer Out -Computer Equip Replacement Amount Budgeted: 159,500 Hardware 1,082,588 PC Scheduled Replacement (5yr life cycle) 25,000 Servers (5 yr life cycle) 50,000 Network Gear (7 yr life cycle) 13,000 Printers (5 yr life cycle) 3,000 Laptops (4 yr life cycle) 7,000 Telephone Equipment (12 years) 5,000 Copiers (12 years) 6,000 Software 62,500 Microsoft Office for PC Replacment (5 year) 8,000 Finance System (15 year life) 20,000 Park & recreation Systems (15 Year life) 5,500 Development Services System (15 year life) 17,000 USES OF FUND BALANCE RESERVE Transfer Out-CIP Fund Amount Budgeted: 1,082,588 01409 Slurry Seal/Overlay - Area 5 40,412 24108 Residntl Collectrs Rehab-Lycoming btwn Lmn & ECL 321,676 24308 Chino Hills Parkway Rehab 98,000 23208 Interconnect Links - Phase II (County Co-op Agrmt) 230,000 23307 Prospctrs Rd & SS Xng - Traffic Calming 30,000 25308 Median Improvements in Front of K -Mart Ctr 50,000 25408 Grand Ave Beautification - Montefino to ECL 50,OD0 Diamond Bar Clock - Design, Installation & Landscape 62,500 Medians -Pathfinder btwn SR57 & BCR 200,000 _89— 89_ 05/20/08 CITY OF DIAMOND BAR FUND TYPE: General Fund SPECIAL FUNDS BUDGET FUNCTION: Com Org Support FY 2008-2009 FUND #: 031 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer -in General Fund TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 3,985 3,985 3,985 8,218 20,000 16,015 20,000 19 qnR 23.985 20.000 20.000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 8,218 20,000 20,000 20,000 8,218 20,000 20,000 20,000 FUND BALANCE RESERVES 25500 Reserve 3,985 3,985 - Total Fund Balance Res. 3,985 3,985 0 - TOTAL 12,203 23,985 20,000 20,000 _90— 90_ 05/20/08 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2008-2009 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $20,000 Approp Fund Balance Amount Budgeted: Transfer -in General Fund (39001) Amount Budgeted: 20,000 TOTAL EXPENDITURE BUDGET $20,000 20,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 20,000 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 _91— 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 GAS TAX FUND FUND DESCRIPTION: FUND TYPE:> Special Revenue FUNCTION: Street Nlaint/Const FUND:#. 111 The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. TOTAL 1,484, 724 1,350,309 1,355,309 1,199,389 9 2 _ 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 390,813 241,259 241,259 95,339 31705 Gax Tax - 2105 363,787 372,600 372,600 372,600 31710 Gas Tax - 2106 217,514 220,500 220,500 220,500 31720 Gas Tax - 2107 486,291 498,450 498,450 498,450 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 36100 Interest Revenue 18,819 10,000 15,000 5,000 TOTAL 1,484,724 1,350,309 1,355,309 1,199,389 TRANSFERS OUT 9915-49001 Transfer to General Fund 985,750 1,076,970 1,076,970 913,550 9915-49250 Transfer to CIP Fund 257,715 183,000 183,000 280,000 Total Transfers Out 1,243,465 1,259,970 1,259,970 1,193,550 FUND BALANCE RESERVES 25500 Reserve 241,259 90,339 95,339 5,839 Total Fund Balance Res. 241,259 90,339 95,339 5,839 TOTAL 1,484, 724 1,350,309 1,355,309 1,199,389 9 2 _ 05/20/08 CITY OF DIAMOND BAR GAS TAX FUND (I 11) FY 2008-2009 FY08- 09 TOTAL RESOURCE BUDGET $1,199,389 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 95,339 Estimated Based on Budget & Projections 95,339 Gax Tax - 2105 (31705) Amount Budgeted: 372,600 Gas Tax - 2106 (31710) Amount Budgeted: 220,500 Gas Tax - 2107 (31720) Amount Budgeted: 498,450 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 Interest Revenue Amount Budgeted: 5,000 5,000 TOTAL EXPENDITURE BUDGET $1,199,389 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 913,550 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage 878,550 Utilities (001-5510-42125) 35,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 280,000 014o9 Slurry Seal/Overlay - Area 5 280,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 5,839 5,839 —93- 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008- 2009 PROPOSITION A FUND FUND TYPE: 5pecialRevenue ; FUNCTION: Public Transports,' FUND #: 112 FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 938,231 701,059 701,059 715,114 31310 Transportation Tax 959,676 970,000 970,000 989,570 34850 Transit Subsidy Prgrm Rev 786,298 850,000 850,000 900,000 36100 Interest Revenue 52,991 40,000 40,000 30,000 TOTAL 2,737,196 2,561,059 2,561,059 2,634,684 PERSONNEL SERVICES XXXX-40010 Salaries 83,682 123,060 123,060 139,100 XXXX-40020 Over-Time Wages 1,197 2,000 2,000 2,000 XXXX-40070 City Paid Benefits 1,424 2,050 2,050 2,300 XXXX-40080 Retirement Benefits 15,141 22,040 22,040 24,700 XXXX-40083 Workers Comp Expense 813 1,480 1,480 1,750 XXXX-40084 Short/Long Term Disability 509 750 750 850 XXXX-40085 Medicare Expense 1,198 1,800 1,800 2,050 XXXX-40090 Cafeteria Benefits 14,361 20,650 20,650 23,500 118,325 173,830 173,830 196,250 OPERATING SUPPLIES 5553-41200 Supplies 897 1,000 200 1,000 897 1,000 200 1,000 OPERATING EXPENDITURES 5553-42128 Bank Charges 6,817 8,000 7,000 7,000 5553-42205 Computer Maintenance 9,754 8,800 8,800 9,300 5553-42315 Membership & Dues 7,167 9,660 9,032 9,660 5553-42395 Misc Exp 43 100 50 - 23,781 26,560 24,882 25,960 CONTRACT SERVICES 5350-45310 CS - Excursions 46,986 62,080 62,080 75,726 5553-45315 CS - Holiday Shuttle 5,613 6,000 8,853 10,000 5553-45402 CS-Sheriff/Spcl Evts 974 1,400 1,400 1,700 5553-45527 Bus Bench Maintenance 0 5,500 - - 5553-45529 Para -Transit Dial a Cab 349,362 350,000 400,000 400,000 5553-45533 Transit Subsidy Program 222,199 280,000 220,000 300,000 5553-45535 Transit Subsidy-Fares 763,002 850,000 850,000 900,000 1,388,136 1,554,980 1,542,333 1,687,426 CAPITAL OUTLAY 5553-46230 Computer Equip-Hardware 4,998 9,700 9,700 6,000 5553-46235 Computer Equip-Software - 5,000 5,000 5,000 4,998 14,700 14,700 11,000 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds 500,000 - - 400,000 500,000 - - 400,000 TRANSFERS OUT 9915-49520 Transfer Out - CIP Fund 0 90,000 90,000 Total Capital Outlay 0 90,000 90,000 0 FUND BALANCE RESERVES 25500 Reserve 701,059 864,989 715,114 313,048 701,059 864,989 715,114 313,048 TOTAL 2,737,196 2,726,059 2,561,059 2,634,684 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $2,634,684 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 715,114 Estimated Based on Projections 715,114 Transportation Tax (31310) Amount Budgeted: 989,570 Based on MTA Estimates 989,570 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 900,000 900,000 nterest Revenue Based on Experience Amount Budgeted: TOTAL EXPENDITURE BUDGET $2,634,684 PERSONNEL SERVICES 30,000 30,000 Amount Budgeted: 196,250 Finance Director 0.10 FT IS Director 0.05 FT Desktop Support Tech 0.15 FT Assoc Engineer 0.50 FT Office Assistant II 0.40 FT Accounting Technician 0.75 FT Sr. Mgt Analyst 0.05 FT Mgt Analyst 0.05 FT Sr. Admin Assistant 0.10 FT 2.15 FT OPERATING SUPPLIES Supplies (555341200) Amount Budgeted: 1,000 Diamond Ride - ID Cards 500 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 7,000 Credit Card Charges (online transactions) 7,000 -95— 5_ 05/20/08 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08- 09 Page 2 Computer Maintenance (555342205) Amount Budgeted: 9,300 Software Maintenance: Diamond Ride AssurelD - Annual Support Transit Pass Systems (On-line Sales) GovlS - TPS annual Maintenance & Support eEye Digital Security - Secure IIS Maint. Verisign - SSL Certificate Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint Transit Pass Systems (On-line Sales) HP - Server Maintenance and support Membership & Dues (5553-42315) Amount Budgeted: SGVCOG 1,200 5,000 350 1,000 500 1,250 9,660 9,660 Misc Expenditures (5553-42395) Amount Budgeted: 0 CONTRACT SERVICES CS - Excursions (535045310) Amount Budgeted: 75,726 Tiny Tots 750 Seniors 25,026 Day Camp 26,500 Adult Excursions 10,500 Concerts in the Park - Shuttles 4,000 City Birthday Party - Shuttles 2,000 4th of July - Shuttles 2,600 Winter Snow Fest - Shuttle 1,000 Movies Under the Stars Shuttles 3,000 DB4Youth 350 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 10,000 Based on experience 10,000 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,700 Security for Evening Transit Sales 1,700 Bus Bench Maintenance (5553-45527) Amount Budgeted: Replacement Benches Replacement Decals Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 400,000 Sam 05/20/08 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08- 09 Page 3 Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 900,000 900,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46235) Amount Budgeted: 6,000 TPS HW Enhancements 5,000 Diamond Ride Enhancements 1,000 Computer Equip - Software (5553-46230) Amount Budgeted: 5,000 TPS - System Enhancements 5,000 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 400,000 Sale of Prop A 400,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 313,048 313,048 —97— 7_ 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008- 2009 PROPOSITION C FUND FUND DESCRIPTION: FUNDI TYPE; . Special;, Revenue FUNCTION:. Str Maint/Const FUND The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44000 Professional Services TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 1,356,318 1,531,655 1,531,655 1,040,255 797,919 810,000 810,000 820,926 73,023 45,000 75,000 25,000 2,227,260 2,386,655 2,416,655 1,886,181 130,000 - 130,000 9,000 9,000 9,000 695,605 1,792,400 1,367,400 505,000 695,605 1,801,400 1,376,400 514,000 1,531,655 585,255 1,040,255 1,242,1 B1 1,531,655 585,255 1,040,255 1,242,181 2,227,260 2,386,655 2,416,655 1,886,181 -98— 8_ 05/20/08 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $1,886,181 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,040,255 Anticipated FB 1,040,255 Transportation Tax (31320) 820,926 Based on MTA Projection 820,926 Interest Revenue Amount Budgeted: 25,000 Based on Experience 25,000 TOTAL EXPENDITURE BUDGET $1,756,181 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 130,000 Citywide Traffic Signal Timing Plan 50,000 DB Traffic Mgt Center Support 80,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 9,000 Staff Charges for Prop C - Project Admin 9,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 505,000 23208 Interconnect Links - Phase II 320,000 248os DB Tr Mgt Ctr /CCTV Cameras 105,000 TS Battery Backup Syst - 5 Intersections 80,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,242,181 1,242,181 _99— 05/20/08 CITY.OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Stre. Paths Impr FUND #: 114 The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. The allocations are made each six years. The City has been allocated funds to improve one of the City's main throughfares, Grand Avenue. This fund has been established to account for this activity. ESTIMATED RESOURCES 25500 CIP Reserve 31845 TEA Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested 1,066,605 768,000 768,000 1,386,000 1,066,605 768,000 768,000 1,386,000 1,066,605 768,000 768,000 1,386,000 1,066,605 768,000 768,000 1,386,000 0 (250,000) 0 0 (250,000) 0 0 TOTAL 1,066,605 518,000 768,000 1,386,000 IfflIela 05/20/08 CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $1,386,000 Approp Fund Balance Amount Budgeted: Estimated Based on Budget TEA Revenue TEA LU STPL 0 0 1,386,000 500,000 886,000 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $1,386,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,386,000 2s4os Grand Ave - Beautification-Montefino/ECL 500,000 24308 Chino Hills Pkwy Rehab 886,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 —101— 05/20/08 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION; Naske Mgt FY 2008-2009 FUND 1F: 1:15 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 487,530 376,650 376,650 194,568 31870 Used Motor Oil Block Grant 20,880 25,000 25,158 25,000 31875 Beverage Ctnr Recycling Grt 16,087 20,000 15,872 16,500 34820 AB939 Admin Fees 210,934 220,000 220,000 215,000 34830 E -Waste Recycling Revenue 4,977 10,000 9,500 8,000 36100 Interest Revenue 20,421 15,000 17,000 10,000 16,505 TOTAL 760,829 666,650 664,180 469,068 PERSONNEL SERVICES 55XX-40010 Salaries 101,884 136,450 136,450 74,750 55XX-40020 Over -Time Wages 79 0 0 55XX-40070 City Paid Benefits 1,742 2,000 1,800 1,150 55XX-40080 Retirement 18,275 24,650 24,650 13,300 55XX-40083 Worker's Comp. Exp. 1,961 2,650 2,650 780 55XX-40084 Short/Long Term Disability 613 850 B50 460 55XX-40085 Medicare 1,490 2,000 2,000 1,090 55XX40090 Cafeteria Benefits 16,505 21,450 21,450 11,350 Total Personnel 142,549 190,050 189,850 102,880 SUPPLIES 5516-41200 Operating Supplies 5,965 20,000 15,000 15,000 55XX-41400 Promotional Supplies 7,884 10,000 10,000 10,000 13,849 30,000 25,000 25,000 OPERATING EXPENDITURES 55XX42110 Printing 16,843 25,000 22,000 35,000 5515-42115 Advertising 3,420 1,000 0 1,000 5515-42120 Postage 2,467 3,000 3,000 551542315 Membership/Dues 65 300 300 5515-42320 Publications 0 200 200 5515-42325 Meetings 20 1,000 200 500 551542330 Travel-Conf & Meetings 1,071 2,000 1,562 1,000 5515412340 Education & Training 451 1,000 500 551542355 Contributions -Com. Groups 0 2,000 2,000 Total Operating Exp. 24,337 35,500 23,762 43,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 8,758 30,000 16,000 15,000 Total Prof. Svcs. 8,758 30,000 16,000 15,000 CONTRACT SERVICES 5515-45500 CS -Public Works 49,029 80,000 50,000 80,000 Total Contract Svcs. 49,029 80,000 50,000 80,000 CAPITAL EXPENDITURES 5516-46250 Recycling Misc Equip 0 4,140 4,137 0 0 4,140 4,137 0 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 145,657 185,000 165,000 185,000 145,657 185,000 165,000 185,000 FUND BALANCE RESERVES 25500 Reserve 376,650 109,600 194,568 17,688 Total Fund Balance Res. 376,650 109,600 194,568 17,688 TOTAL 760,829 664,290 664,180 469,068 -102- Q2_ 05/20/08 CITY OF DIAMOND BAR AB939 Compliance -Waste Mgt (115-5515) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $368,232 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 143,232 Estimated based on Budget 143,232 AB939 Admin Fees (34820) Amount Budgeted: 215,000 215,000 Interest Revenue Amount Budgeted: 10,000 Based on Experience 10,000 TOTAL EXPENDITURE BUDGET $368,232 PERSONNEL SERVICES Full Time PW Director Sr Mgt Analyst Jr Engineer Sr. Admin Assistant Amount Budgeted: 62,160 0.15 FT 0.20 FT 0.05 FT 0.15 FT 0.55 FT OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 15,000 Education Outreach to Increase Multi- 15,000 Family & Commercial Sector Recycling Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated 1,000 waste management Postage (5515-42120) Postage Cost Membership/Dues (5515-42315) Membership Fees Amount Budgeted: 3,000 3,000 Amount Budgeted: 300 300 Publications (5515-42320) Amount Budgeted: 200 Subscriptions 200 Meetings (5515-42325) Amount Budgeted: 500 Meetings 500 -103- 05/20/08 CITY OF DIAMOND BAR AB939 Compliance -Waste Mgt (115-5515) BUDGET DISCUSSION FY08- 09 Page 2 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 2,000 City Trash Cutter Award, America Recycles 2,000 Day Celebration, etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 15,000 On-call Technical Assistance/Support in AB 939 15,000 Annual Report, VerificationNalidation of DRS Tonnage, C & D Debris Program, etc. and Battery/Bulb/SHARPS Program CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 80,000 Street sweeping debris composting program 60,000 Door to Door HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 185,000 Street sweeping (001-5554-45501) 165,000 Storm Drainage (001-5554-45512) 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 2,572 2,572 05/20/08 -104- CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $100,836 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 51,336 Estimated Based on Budget 51,336 Used Motor Oil Block Grant (31870) Amount Budgeted: 25,000 25,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 16,500 16,500 E -Waste Recycling Revenue (34830) Amount Budgeted: 8,000 8,000 TOTAL EXPENDITURE BUDGET $100,836 PERSONNEL BUDGETED: Amount Budgeted: 40,720 Full Time Sr Management Analyst Management Analyst 0.25 FT 0.20 FT 0.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 15,000 Implementing Pilot Recycling Programs for 0 Businesses, Schools, Apartment/Condo Complexes, and City facilities. Catch Basin Gates & Stormwater Reference ; Street Sweeping Materials. Promotional Supplies (41400) Amount Budgeted: 10,000 Storm Water Prevention/Water Conservation 0 items/Recycling Items. OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 20,000 Outreach Materials for Businesses/Residents; 0 Storm Water Outreach; Environmental Newsletter Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 15,116 15,116 -105- 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Traffic Improvement Fund FUND DESCRIPTION: FUNDiYP1=: SpecialRevenue FUNCTION: Street/Paths Impr FUND M 116 The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. TRANSFERS OUT FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 9915-49250 Transfer to CIP Fund Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 0 155,000 125,000 230,000 25500 CIP Reserve - 383,330 283,330 298,330 31900 Intergvt Rev - Other Cities 382,500 343,330 173,330 280,000 34660 Traffic Mitigation Fees 383,330 100,000 - - 36100 Investment Earnings 830 15,000 15,000 20,000 TOTAL 383,330 498,330 298,330 598,330 PROFESSIONAL SERVICES 44000 Professional Svcs 80,000 Total Professional Svcs - - - 80,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 155,000 125,000 230,000 Total Capital Outlay 0 155,000 125,000 230,000 FUND BALANCE RESERVES 25500 Reserve 383,330 343,330 173,330 288,330 Total Fund Balance Res. 383,330 343,330 173,330 288,330 TOTAL 383,330 498,330 298,330 598,330 -106- 05/20/08 CITY OF DIAMOND BAR Traffic Improvement Fd (116) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $598,330 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget Intergvnmtl Revenue -Other Cities (31900) Sale of Prop A Funds Traffic Mitigation Fees (34660) Amount Budgeted: 298,330 298,330 Amount Budgeted: 280,000 280,000 Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 20,000 20,000 TOTAL EXPENDITURE BUDGET $598,330 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 80,000 SR 57/60 Congestion Relief Implementaion Strategy 80,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 230,000 22309 Neighborhood Traffic Management Mitigations 200,000 TC-Prspctrs Rd (SS Xng & Gldn Spgs) & SS 23307 Xng (I)BB & Prspctrs) 30,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 288,330 288,330 —107— 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Prop 42 - Traffic Congestion Relief Fund FUND DESCRIPTION: FUND TYPE Special Revenue FUNCTION, Str Maint FUND4.: 117 During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. It was understood that City would receive these funds on a quarterly basis through FY 2006. Since the State has been in a budget crisis, this funding was held up but in FY06 the distribution of funds resumed. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Appropriated Fund Balance 241,461 442,069 442,069 20,069 31735 AB2928 - Traffic Cngstn Rel. 438,520 - - 579,588 36100 Interest Revenue 17,088 10,000 16,000 15,000 TOTAL 697,069 452,069 458,069 614,657 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 255,000 438,000 438,000 579,588 Total Transfers Out 255,000 438,000 438,000 579,588 FUND BALANCE RESERVES 25500 Reserve 442,069 14,069 20,069 35,069 Total Fund Balance Res. 442,069 14,069 20,069 35,069 TOTAL 697,069 452,069 458,069 614,657 -108- 05/20/08 CITY OF DIAMOND BAR Prop 42 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $614,657 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 20,069 Estimated Based on Budget 20,069 AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 579,588 Based on State Revenue Estimate (PY) 579,588 Interest Revenue Amount Budgeted: 15,000 Based on Experience 15,000 TOTAL EXPENDITURE BUDGET $614,657 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 579,588 579,588 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 35,069 35,069 _109— 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Air Quality FUNK 118 This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 26,400 26,400 0 303 25500 Approp Fund Balance 106,967 107,639 106,967 93,394 31810 Pollution Reduction Fees 71,835 73,000 73,000 73,000 36100 Interest Revenue 6,367 4,000 7,000 8,000 TOTAL 185,169 184,639 186,967 174,394 PERSONNEL SERVICES 5098-40010 Salaries 5098-40070 City Paid Benefits 5098-40080 Retirement 5098-40083 Worker's Comp. Exp. 5098-40084 Short/Long Term Disability 5098-40085 Medicare 5098-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 509842125 Telephone 5098-42315 Membership/Dues 5098-42330 Travel -Conferences 5098-42340 Educ & Training Total Operating Exp. 23,581 26,400 26,400 0 303 300 300 0 4,263 4,750 4,750 0 323 400 400 0 144 200 200 0 339 400 400 0 2,704 2,800 2,800 0 31,657 35,250 35,250 0 206 0 7,167 9,890 9,031 9,890 4,405 4,800 4,000 0 7,000 6,000 6,000 0 18,778 20,690 19,031 9,890 PROFESSIONAL SERVICES 5098-44030 Prof Svcs - Data Processing 10,200 11,000 11,000 0 Total Prof. Svcs. 10,200 11,000 11,000 0 CAPITAL OUTLAY 5098-46100 Auto Equipment 55,000 5098-46230 Computer Equip -Hardware 3,964 16,036 16,036 0 5098-46235 Computer Equip -Software 12,931 12,256 12,256 0 Total Capital Outlay 16,895 28,292 28,292 55,000 FUND BALANCE RESERVES 25500 Reserve 107,639 89,407 93,394 109,504 Total Fund Balance Res. 107,639 89,407 93,394 109,504 TOTAL 185,169 184,639 186,967 174,394 _110- 05/20/08 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $174,394 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 93,394 Estimated Based on Projections 93,394 Pollution Reduction Fees (31810) Amount Budgeted: 73,000 Based on history 73,000 Interest Revenue Amount Budgeted: 8,000 Based on Experience 8,000 TOTAL EXPENDITURE BUDGET $174,394 PERSONNEL SERVICES Amount Budgeted: 0 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 0 Membership/Dues (42315) Amount Budgeted: 9,890 SGVCOG 9,890 Travel -Conferences (4233D) Amount Budgeted: 0 Education and Training (42340) Amount Budgeted: PROFESSIONAL SERVICES Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 55,000 2 -Hybrid Vehicles - Neighborhood Imp 55,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 109,504 109,504 -111 05/20/08 CITY OF DIAMOND BAR FUND TYPE,. Special Revenue SPECIAL FUNDS BUDGET FUNCTION.: Street/Paths lmpr FY 2008-2009 FUND #: 119 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested (149,497) (26,825) (26,825) (26,825) 122,672 53,672 53,672 35,959 (26,825) 26,847 26,847 9,134 53,672 53,672 0 0 53,672 53,672 0 FUND BALANCE RESERVES 25500 Reserve (26,825) (26,825) (26,825) 9,134 Total Fund Balance Res. (26,825) (26,825) (26,825) 9,134 TOTAL (26,825) 26,847 26,847 9,134 -112- 05/20/08 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $9,134 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Budget (26,825) (26,825) SB821 Revenue -Current Yr (31880) 35,959 Based on MTA Alloc 35,959 SB821 Revenue -Reserves (31880) 0 Base on Previous Year Unused Allocation Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET $9,134 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 9,134 9,134 -113— 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Prop 113 Transportation Fund FUND DESCRIPTION: FUND TYPE.' Special kdvenue FUNCTION: StreetlPaths Impr FUND The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. TOTAL 0 978,389 978,389 1,613,324 05/20/08 -114- FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve - 685,000 31733 Prop 1B Revenues 968,389 968,389 913,324 36100 Investment Earnings 10,000 10,000 15,000 TOTAL - 978,389 978,389 1,613,324 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 978,389 293,389 1,613,324 Total Capital Outlay 0 978,389 293,389 1,613,324 FUND BALANCE RESERVES 25500 Reserve 685,000 0 Total Fund Balance Res. 0 0 685,000 0 TOTAL 0 978,389 978,389 1,613,324 05/20/08 -114- CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $1,613,324 Approp Fund Balance Amount Budgeted: Estimated Based on CIP Budget Prop 1 B Revenues (31733) Amount Budgeted: Allocation per Dept of Finance Est. 685,000 685,000 913,324 913,324 Interest Revenue (36100) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $1,613,324 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,613,324 23ow Arterial Slurry Seal - Zone 3 650,000 Residntl Collectors Rehab-Lycmng btwn 241o8 Lmn & ECL 278,324 23208 Interconnect Links - Phase II 465,000 TC-Prspctrs Rd (SSxng & Gldn Spgs) & 23307 SSxng Rd (DBB & Prospector) 220,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 —115— 15_ 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Park Improvement FUND .#: 122 Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Fund Balance Reserve 19,575 222,594 222,594 409,594 34555 Quimby Fees 197,925 130,500 174,000 - 36100 Interest Revenue 5,094 6,000 13,000 12,000 TOTAL 222,594 359,094 409,594 421,594 TRANSFERS OUT 9915-49250 Transfer Out - CIP 0 85,640 Total Capital Outlay 0 0 0 85,640 FUND BALANCE RESERVE 25500 Fund Balance Reserve 222,594 359,094 409,594 335,954 222,594 359,094 409,594 335,954 TOTAL 222,594 359,094 409,594 421,594 05/20/08 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY 2008-2009 TOTAL RESOURCE BUDGET $421,594 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 409,594 409,594 Quimby Fees (34555) Amount Budgeted: 0 0 Interest Revenue (36100) 12,000 12,000 TOTAL EXPENDITURE BUDGET $421,594 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 85,640 85,640 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 335,954 335,954 -117— 17_ 05/20/08 CITY OF DIAMOND BAR FUNI)TYP4: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: park Improvement FY 2008-2009 FUND #: 123 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the ADA retrofitting of Sycamore Canyon Park. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance (2,016) (2,016) (2,016) - 31815 Prop A -Safe Nghbrhd Pks - 1,206,433 1,135,495 168,523 TOTAL (2,016) 1,204,417 1,133,479 168,523 CONTRACT SERVICES 5558-45300 Contract Services Total Contract Svcs TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res 19,600 19,600 0 19,600 19,600 0 200,634 198,618 97,585 0 986,199 915,261 70,938 0 1,186,833 1,113,879 168,523 (2,016) (2,016) 0 M TOTAL (2,016) 1,206,433 1,133,479 168,523 —118— 05/20/08 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2008-2009 TOTAL RESOURCE BUDGET $168,523 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Estimated Based on Budget Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 168,523 168,523 TOTAL EXPENDITURE BUDGET $168,523 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 97,585 Youth Master Plan Implementation 78,000 Youth At Risk Program 19,585 Transfer to CIP Fund (49250) Amount Budgeted: 70,938 15705 Sycamore Cyn Pk ADA Retrofit - Phase III 70,938 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 _119— 05/20/08 FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. PROFESSIONAL SERVICES FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 90,000 - Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 527,397 46305 Real Estate Acquisition 150,000 150,000 25500 Approp Fund Balance 1,957,653 1,514,522 1,514,522 619,741 36100 Interest Revenue 84,266 80,000 70,000 40,000 TOTAL 2,041,919 1,594,522 1,584,522 659,741 PROFESSIONAL SERVICES 44300 PS - Special Studies 90,000 90,000 - 527,397 - 90,000 90,000 - CAPITAL EXPENDITURES Total Transfers Out 527,397 46305 Real Estate Acquisition 150,000 150,000 46410 Capital Improvement 36,650 36,650 - 0 186,650 36,650 150,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 527,397 838,131 838,131 50,000 Total Transfers Out 527,397 838,131 838,131 50,000 FUND BALANCE RESERVES 25500 Reserve 1,514,522 479,741 619,741 459,741 Total Fund Balance Res. 1,514,522 479,741 619,741 459,741 TOTAL 2,041,919 1,594,522 1,584,522 659,741 -120- 2O_ 05/20/08 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $659,741 Approp Fund Balance (25500) Amount Budgeted: 619,741 Estimated Based on Anticipated Exp. 619,741 Interest Revenue Amount Budgeted: 40,000 Based on Experience 40,000 TOTAL EXPENDITURE BUDGET $659,741 PROFESSIONAL SERVICES Special Studies (44300) Amount Budgeted: 0 CAPITAL EXPENDITURES Real Estate Acquisition (46305) Amount Budgeted: 150,000 Purchase of Industry Property 150,000 Capital Improvements (46410) Amount Budgeted: 0 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 50,000 Sycamore Cyn Creek Repair - Design 50,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 459,741 459,741 -121— 05/20/08 FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. XXXX-40010 Salaries 22,577 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 XXXX-40020 Over -time Wages Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES XXXX-40070 City Paid Benefits 385 510 25500 Approp Fund Balance (121,346) (61,210) (61,210) 0 31630 CDBG Revenue -Carry Over 121,346 61,210 61,210 0 31630 CDBG Revenue 195,602 411,565 469,773 497,223 TOTAL 195,602 411,565 469,773 497,223 PERSONNEL SERVICES XXXX-40010 Salaries 22,577 27,250 27,250 27,350 XXXX-40020 Over -time Wages 665 500 500 500 XXXX-40070 City Paid Benefits 385 510 510 510 XXXX-40080 Retirement 2,825 4,890 4,980 4,830 XXXX-40083 Worker's Comp. Exp. 386 460 460 460 XXXX-40084Short/Long Term Disability 96 170 170 170 XXXX-40085 Medicare 337 410 410 400 XXXX-40090 Benefit Allotment 3,935 5,000 5,000 5,140 Total Personnel 31,206 39,190 39,280 39,360 SUPPLIES 5215-41200 Operating Supplies 1,400 3,928 700 2,222 Total Supplies 1,400 3,928 700 2,222 OPERATING EXPENDITURES 5215-42115 Advertising 0 500 636 650 5215-42355 Contributions -Com Groups 27,443 27,111 27,111 26,702 Total Operating Exp. 27,443 27,611 27,747 27,352 PROFESSIONAL SERVICES 5215-44000 Professional Services 174,969 160,215 160,215 170,073 Total Prof. Svcs. 174,969 160,215 160,215 170,073 TRANSFERS OUT 9915-49001 Transfer to Gen Fd 0 9915-49250 Transfer to CIP Fund 21,794 241,831 241,831 258,216 Total Transfers Out 21,794 241,831 241,831 258,216 RESERVES 31830 CDBG Resources (61,210) (61,210) 0 (61,210) (61,210) 0 0 TOTAL 195,602 411,565 469,773 497,223 -122- 05/20/08 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $497,223 ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: 0 CDBG Revenue -Carry Over (31630) School Area Curb Ramp Installation Prior Year FB CDBG Revenue (31630) Based on CDC awarded amount Amount Budgeted: 0 Amount Budgeted: 497,223 497,223 TOTAL EXPENDITURE BUDGET $497,223 PERSONNEL SERVICES Amount Budgeted: 39,360 Administration: Com Dev Director (D96906-08) 0.05 FT 8,600 Senior Accountant (D96906-08) 0.10 FT 10,280 Senior Program: Com Svcs - Coordinator (1396904-08) 0.31 FT 20,480 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,222 City Senior Program (D96904-08) 2,222 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 650 Public Hearing Notices (D96906-08) 650 Contributions -Com Groups (42355) Amount Budgeted: 26,702 YMCA Childcare & Day Camp (600873-08) 26,702 PROFESSIONAL SERVICES Amount Budgeted: 170,073 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-07) 4,000 Contract Admin - D Cho & Assoc (D96906-07) 16,073 Home Improvement Loan Pgm (600503-08) 150,000 -123- 05/20/08 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY08- 09 Page 2 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 258,216 Curb Ramp Installation -Armstrong Area 121,608 Sycamore Cyn Park ADA Retro - Phase IV Design 121,608 DBC - ADA Restroom Doors 15,000 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 -124- 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008- 2009 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTIOTi: Public Safety FUND #: 126 The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 31855 Public Safety Grant - State 116,241 117,000 115,773 - 36100 Interest Revenue 8,524 6,000 7,000 500 25500 Fund Balance Reserve 174,611 113,244 113,244 36,467 TOTAL 299,376 236,244 236,017 36,967 OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 670 1,000 500 0 670 1,000 500 0 4,400 6,900 4,600 6,900 4,400 6,900 4,600 6,900 762 762 180,300 194,450 194,450 30,000 180,300 194,450 194,450 30,000 113,244 33,894 36,467 67 113,244 33,894 36,467 67 299,376 236,244 236,017 36,967 -125- 05/20/08 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $36,967 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: Assumed State will continue to fund. Interest Revenue (36100) Amount Budgeted: 500 500 Fund Balance Reserve Amount Budgeted: 36,467 Projected Year End Estimates 36,467 TOTAL EXPENDITURE BUDGET $36,967 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,900 Project Sister 2,500 At Risk Youth Counseling 4,400 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 0 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 30,000 Law Enf Tech - Partial 30,000 FUND BALANCE RESERVES Amount Budgeted: 67 67 —126— 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Public Safety FUND M 127 During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 4,000 36100 Interest Revenue 15,308 20,000 20,000 20,000 25500 Fund Balance Reserve 331,188 338,506 338,506 362,506 TOTAL 346,496 358,506 362,506 382,506 SUPPLIES 4411-41200 Operating Supplies Total Supplies PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out -General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 0 500 0 0 500 0 0 7,990 50,000 50,000 7,990 50,000 0 50,000 338,506 308,006 362,506 332,506 338,506 308,006 362,506 332,506 346,496 358,506 362,506 382,506 -127- 05120/08 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $382,506 Approp Fund Balance Amount Budgeted: 362,506 Estimated Based on Projected 362,506 Interest Revenue (36100) Amount Budgeted: 20,000 Based on History 20,000 TOTAL EXPENDITURE BUDGET $382,506 SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 PROFESSIONAL SVCS Prof Svcs -Auditing (44010) Amount Budgeted: 0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 50,000 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 332,506 332,506 128- 05/20/08 CITY OF DIAMOND BAR FUND TYPE: Special Revenue ............................. .. .......... .......... . SPECIAL FUNDS BUDGET FUNCTION. Public Safety FY 2008-2009 FUND*.i28 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FYI 999-2001, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm - 36100 Interest Revenue 3,500 3,000 4,000 4,000 25500 Fund Balance Reserve 75,088 77,456 77,456 81,456 TOTAL 78,588 80,456 81,456 85,456 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 0 0 1,132 78,688 0 85,456 1,132 78,688 0 85,456 77,456 1,768 81,456 0 77,456 1,768 81,456 0 78,588 80,456 81,456 85,456 —129— 05/20/08 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $85,456 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 81,456 Estimated Based on Budget 81,456 CA Law Enf Equip Pgm Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 4,000 4,000 TOTAL EXPENDITURE BUDGET $85,456 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 85,456 High Technology Equipment Requested by Sheriffs Dept. 85,456 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 —130— 05/20/08 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape FY 2008-2009 FUND #: 138 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 1,000 2,056 1,500 163,937 25500 Approp Fund Balance 60,920 16,368 16,368 14,477 30300 Prop Tx -Sp Assessment 259,051 265,215 260,000 265,215 36100 Interest Revenue 1,519 1,000 200 200 TOTAL 321,490 282,583 276,568 279,892 PERSONNEL SERVICES 5538-40010 Salaries 5538-40020 Over -time Wages 5538-40070 City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Comp. Exp. 5538-40084 Short/Long Term Disability 5538-40085 Medicare 5538-40090 Cafeteria Benefits Total Personnel Water OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services Total Contract Svcs. (343) 15 0 (60) 0 (2) (5) 4 (391) 0 0 0 0 1,000 2,056 1,500 163,937 165,000 130,000 165,000 29,812 14,000 13,000 14,000 193,749 180,000 145,056 180,500 1,716 7,300 7,300 4,000 1,716 7,300 7,300 4,000 110,048 113,135 109,735 119,137 110,048 113,135 109,735 119,137 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 16,368 (17,852) 14,477 (23,745) Total Fund Balance Res. 16,368 (17,852) 14,477 (23,745) TOTAL 321,490 282,583 276,568 279,892 -131- 05/20/08 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $279,892 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 14,477 Anticipated Fund Balance 14,477 Prop Tx -Sp Assessment (30300) Amount Budgeted: 265,215 265,215 Interest Revenue Amount Budgeted: 200 Based on Experience 200 TOTAL EXPENDITURE BUDGET $279,892 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 165,000 Water 158,000 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 14,000 As -needed Maintenance 14,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 119,137 Contract Maintenance (Excel) 3.1% CPI 113,137 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 Maint. of New Area: Prospectors at Sunset Xing 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (23,745) (23,745) -132- 05/20/08 CITY OF DIAMOND BAR FUNDTYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape FY 2008-2009 FUND*: 139 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 117,561 55,824 55,824 10,974 30300 Prop Tx -Sp Assessment 162,016 164,190 162,700 164,190 36100 Interest Revenue 4,446 3,000 2,000 1,500 TOTAL 284,023 223,014 220,524 176,664 PERSONNEL SERVICES 5539-40010 Salaries 5539-40020 Over -Time Wages 5539-40070 City Paid Benefits 5539-40080 Retirement 5539-40083 Worker's Comp. Exp. 5539-40084 Short/Long Term Disability 5539-40085 Medicare 5539-40090 Benefit Allotment Total Personnel (343) 15 0 (60) 0 (2) (5) 4 (391) OPERATING EXPENDITURES 5539-42110 Printing 0 3,500 0 5539-42115 Advertising 0 1,000 2,378 1,500 5539-42126 Utilities 57,283 66,500 42,000 66,500 5539-42210 Maint. of Grounds/Bldgs 24,597 10,000 8,000 10,000 Total Operating Exp. 81,880 77,500 52,378 78,000 PROFESSIONAL SERVICES 284,023 223,014 220,524 176,664 5539-44000 Professional Services 1,717 7,775 7,775 4,475 Total Prof. Svcs. 1,717 7,775 7,775 4,475 CONTRACT SERVICES 5539-45500 Contract Services 144,993 135,142 135,142 139,331 5539-45519 Weed Abatement 15,000 14,255 14,255 Total Contract Svcs. 144,993 150,142 149,397 153,586 CAPITAL OUTLAY 5539-46250 Misc.Equipment 0 3,500 0 Total Capital Outlay 0 3,500 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 55,824 (15,903) 10,974 (59,397) Total Fund Balance Res. 55,824 (15,903) 10,974 (59,397) TOTAL 284,023 223,014 220,524 176,664 -133- 05/20/08 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $176,664 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 10,974 Estimated Based on Projections 10,974 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190 164,190 Interest Revenue Amount Budgeted: 1,500 Based on Experience 1,500 TOTAL EXPENDITURE BUDGET $176,664 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 66,500 Water 62,000 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,475 Assessment Engineer 4,475 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,331 Contract Maint - Excel (3.1 % CPI) 139,331 Weed Abatement (45519) Amount Budgeted: 14,255 Weed Abatement 14,255 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (59,397) (59,397) -134- 05/20/08 CITY OF DIAMOND BAR FUNDTYPE. Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape FY 2008-2009 FUND #: 141 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES (344) 5541-40020 Over -time Wages 15 5541-40070 City Paid Benefits 25500 Approp Fund Balance 95,894 75,308 75,308 56,757 30300 Prop Tx -Sp Assessment 120,315 122,157 120,000 122,157 36100 Interest Revenue 3,891 3,000 2,500 2,500 TOTAL 220,100 200,465 197,808 181,414 PERSONNEL SERVICES 5541-40010 Salaries (344) 5541-40020 Over -time Wages 15 5541-40070 City Paid Benefits 0 5541-40080 Retirement (60) 5541-40083 Worker's Comp. Exp. 0 5541-40084 Short/Long Term Disability (2) 5541-40085 Medicare (5) 5541-40090 Cafeteria Benefits 4 Total Personnel (392) 0 0 0 OPERATING EXPENDITURES 5541-42115 Advertising 0 1,000 2,367 1,500 5541-42126 Utilities 77,385 77,000 60,000 77,000 5541-42210 Maint. of Grounds/Bldgs 4,805 10,000 5,000 10,000 Total Operating Exp. 82,190 88,000 67,367 88,500 PROFESSIONAL SERVICES 5541-44000 Professional Services 1,717 7,775 7,775 4,475 Total Prof. Svcs. 1,717 7,775 7,775 4,475 CONTRACT SERVICES 5541-45500 Contract Services 50,068 48,232 48,232 49,727 5541-45519 CS-Weed/Pest Abatement 11,209 15,000 17,677 17,677 Total Contract Svcs. 61,277 63,232 65,909 67,404 CAPITAL OUTLAY 5541-46250 Misc Equipment 0 3,500 0 Total Capital Outlay 0 3,500 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 75,308 37,958 56,757 21,035 Total Fund Balance Res. 75,308 37,958 56,757 21,035 TOTAL 220,100 200,465 197,808 181,414 -135- 05/20/08 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $181,414 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 56,757 56,757 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Interest Revenue Amount Budgeted: 2,500 Based on Experience 2,500 TOTAL EXPENDITURE BUDGET $181,414 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 77,000 Water 75,000 Edison 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,475 Assessment Engineer 4,475 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,727 Contract Maintenance: Excel Landscape Maint (3.1% CPI) 49,727 CS-Weed/Pest Abatement (45519) Amount Budgeted: 17,677 L.A. County Ag 17,677 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 21,035 21,035 -136- 05/20/08 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 08-09 Prop 42 Traffic Impir Congestion State HES Developer Project # Project Description Total Cost Gen Fd Gas Tax Fund STPL Prop C Relief Prop 1 B Program Fees 01409 Slurry Seal/Overlay - Area 5 900,000 40,412 280,000 Rec Trails 579,588 23909 Arterial Slurry Seal - Zone 3 650,000 Conservation Prop A - SP Grant Parks and Rec Improvements 650,000 24108 Residnti Collectrs Rehab-Lycmng btwn Lmn & ECL 600,000 321,676 Sycamore Canyon Creek Repair- Design Only 50,000 278,324 24308 Chino Hills Pkwy Rehab 984,000 98,000 300,000 886,000 85,640 92,752 Total - Street Improvement Projects 3,134,000 460,088 280,000 0 886,000 0 579,588 928,324 0 0 Traffic Management /Safety Projects 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 304,020 14699` Brea Cyn Cutoff Q SB 57 On/Off Ramp 250,000 15,000 250,000 22309 Neighborhood Traffic Management Mitigations 200,000 85,640 50,000 157,814 200,000 70,938 304,020 23208' Interconnect Links - Phase II" 1,015,000 230,000 320,000 465,000 23307' TC - Prspctrs Rd (SS Xng & Gdn Spgs) & 500,000 30.000 30,000 220,000 220,000 Sunset Xing Rd (DB Blvd & Prospector) 24808' CCN Cameras -Traffic Signal Mgt 105,000 105,000 TS - Battery Backup Syst @ 5 critical Intersections 80,000 80,000 Total - Traffic Projects 2,150,000 260,000 0 230,000 0 505,000 0 685,000 220,000 250,000 Total Road/Traffic Imp - FY08-09 5,284,000 720,088 280,000 230,OOD 886,000 505,000 579,588 1,613,324 220,000 ' Carty -Over from FY07-08 The City previously received $490,600 from LA County as a part of a Cooperative Agreement and were deposited into the General Fund Reserves. 05/20/08 Land & Wtr Rec Trails Project# Project Description Total Cost- General Fd CDBG.- Quimby Park Dev Fund Prop 12 Conservation Prop A - SP Grant Parks and Rec Improvements Sycamore Canyon Creek Repair- Design Only 50,000 50,000 25008 Sycamore Cyn Pk - ADA Retro Rstrm Bldg - Const. 300,000 121,608 85,640 92,752 25108 Sycamore Cyn Pk -Trail Phase III (Middle Section) 272,000 65,062 136,000 70,938 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 304,020 304,020 DBC - ADA Retrofit Restroom Doors 15,000 15,000 TOTAL 941,020 0 136,608 85,640 50,000 157,814 136,000 70,938 304,020 ' Carty -Over from FY07-08 The City previously received $490,600 from LA County as a part of a Cooperative Agreement and were deposited into the General Fund Reserves. 05/20/08 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 08-09 Project # Project Description Total Cost General Fd CDBG SAFETEA-LU Park Dev Fund Prop 12 Miscellaneous Improvements Funding Source Totals 25308 Median Improvements in Front of K -Mart Center 50,000 50,000 Diamond Bar Clock - Design, Install & Landscaping 62,500 62,500 25408 Grand Ave Beautification - Montefino to ECL 550,000 50,000 500,000 Curb Ramp InstIn -Armstrong School Area 121,608 121,608 Medians - Pathfinder btwn SR57 & BCR 200,000 200,000 TOTAL 984,108 362,500 121,608 500,000 0 0 0 FY 08-09 CIP Projects Grand Total $7,209,128 Carry -Over from FY07-08 Funding Source Totals General Fund 1,082,588 Gas Tax Fund 280,000 Traffic Improvement Fund 230,000 STPL 886,000 W Prop C - Transit Fund 505,000 00 SAFETII 500,000 1 State HES Program 220,000 Prop 42 - Traffic Congestion Relief 579,588 Prop 1B 1,613,324 Developer Fees 250,000 CDBG Fund 258,215 Prop 12 -Park Grant 157,814 Land & Water Conservation 136,000 Quimby Funds 85,640 Park Development Fund 50,000 Prop A - Safe Parks 70,938 Recreation Trails Grant 304,020 $7,209,128 CIP Project Type Totals Street Improvements Traffic Control Improvements Park and Rec. Improvements Miscellaneous Improvements 3,134,000 2,150,000 941,020 984,108 $7,209,126 05/20/08 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $7,209,128 ESTIMATED RESOURCES Approp Fund Balance Prop 12 Revenue (3181 Parks Grant Amount Budgeted: Amount Budgeted: 157,814 157,814 Park Grants (31815) Amount Budgeted: 440,020 Rec Trails Grant - P & R Improvements 304,020 Land & Wtr Consrvtn - P & R Improvements 136,000 Hazard Elimination Sfty Prgm (31883) Amount Budgeted: 220,000 Traffic Management Improvements 220,000 Developer Fees (34550) Amount Budgeted: 250,000 Traffic Management Improvements 250,000 Transfers In - General Fund (39001) Street Improvements Traffic Management Improvements Park & Rec Improvements Landscape & Irrigation Impr Amount Budgeted: 1,082,588 460,088 260,000 0 362,500 Transfers In - Gas Tax (39111) Amount Budgeted: 280,000 Street Improvements 280,000 Transfers In - Prop C (39113) Amount Budgeted: 505,000 Traffic Management Projects 505,000 Traffic Management Projects 685,000 Transfers In - ISTEA (39114) Amount Budgeted: 1,386,000 Street Improvement Projects 886,000 Misc Improvements 500,000 Transfer In - Traffic Improvement Fd (39116) Amount Budgeted: 230,000 Traffic Management Projects 230,000 Transfers In - Prop 42 (39117) Amount Budgeted: 579,588 Street Improvement Projects 579,588 Transfer In - Prop 1B (39120) Amount Budgeted: 1,613,324 Street Improvement Projects 928,324 Traffic Management Projects 685,000 Transfers In - Quimby (39122) Amount Budgeted: 85,640 Park & Rec Improvements 85,640 Transfers In - Safe Nbrhd Pks (39123) Amount Budgeted: 70,938 Park & Rec Improvements 70,938 Transfers In - Park Dev Fund (39124) Amount Budgeted: 50,000 Park & Rec Improvements 50,000 Misc Improvements Transfers In - CDBG (39125) Amount Budgeted: 258,216 Park & Rec Improvements 136,608 Misc Improvements -139- 121,608 05/20/08 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY08-09 Page 2 TOTAL EXPENDITURE BUDGET $7,209,128 CAPITAL OUTLAY 2,150,000 Street Improvements (5510-46411) Amount Budgeted: 3,134,000 01409 Slurry Seal/Overlay - Area 5 900,000 239o9 Arterial Slurry Seal - Zone 3 650,000 241oa Residntl Collectors Rehab-Lycmng btwn Lmn & ECL 600,000 24308 Chino Hills Parkway Rehab 984,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 2,150,000 14699 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 223o9 Neighborhood Traffic Mgt Mitigations 200,000 23208 Interconnect Links - Phase II 1,015,000 TC-Prspctrs (SS Xng & Gldn Spgs) & SS 304,020 23307 Xng (DBB & Pspctrs) 500,000 24808 CCTV Cameras - Traffic Signal Mgt 105,000 TS - Battery Backup Syst @ 5 Critical Intersections 80,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 941,020 Sycamore Cyn Creek Repair- Design 50,000 25ooB Sycamore Cyn Pk - ADA Retro Restroom Bldg 300,000 25108 Sycamore Cyn Pk - Trail Phase III (Middle Section) 272,000 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 304,020 DBC ADA Retrofit Restroom Doors 15,000 Misc Improvements Amount Budgeted: 984,108 23607 School Area Curb Ramp Installation 121,608 2s4oa Grand Ave Beautification- Montefino to ECL 550,000 26308 Median Imp in Front of K -Mart Center 50,000 DB Clock - Design, Install & Landscaping 62,500 Medians - Pathfinder btwn SR57 & BCR 200,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 -140- 05/20/08 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 SELF INSURANCE FUND FUND DESCRIPTION: FUNp TYPE: Internal Svc FUNCTION:; Self Innc surae FUND #: SIG. This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 1,210,475 1,249,305 1,249,305 1,155,546 36100 Interest Revenue 63,838 61,000 66,000 60,000 39001 Transfer in - General Fund 200,000 150,000 150,000 231,700 TOTAL 1,474,313 1,460,305 1,465,305 1,447,246 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 225,008 210,000 210,608 231,700 4081-47210 Insurance Deposits 99,200 99,151 133,281 4081-47221 Insured Losses Total Other Exp. 225,008 309,200 309,759 364,981 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,249,305 1,151,105 1,155,546 1,082,265 Total Fund Balance Res. 1,249,305 1,151,105 1,155,546 1,082,265 TOTAL 1,474,313 1,460,305 1,465,305 1,447,246 -141- 05/20/08 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $1,447,246 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,155,546 Estimated Based on Projections 1,155,546 Interest Revenue (36100) Amount Budgeted: 60,000 Based on history 60,000 Transfer In - General Fund (39001) Amount Budgeted: 231,700 231,700 TOTAL EXPENDITURE BUDGET $1,447,246 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 231,700 231,700 Insurance Deposits (47210) Amount Budgeted: 133,281 133,281 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,082,265 1,082,265 -142- 05/20/08 CITY OF DIAMOND BAR FUND TYPE. IntemalSvc SPECIAL FUNDS BUDGET FUNCTION.` Equ[p Replacemt FY 2008-2009 FUND: 520 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. TOTAL 286,224 286,023 286,023 295,623 -143- 05/20/08 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 25500 Restricted Fund Balance - 66,132 66,132 46,332 25500 Unrestricted Fund Balance 255,122 191,741 191,741 219,891 36100 Investment Revenue 7,760 10,000 10,000 10,000 39001 Transfer in - General Fd 23,342 18,150 18,150 19,400 TOTAL 286,224 286,023 286,023 295,623 OPERATING EXPENSE 4090-42215 Depreciation Expense 23,341 18,150 19,800 19,400 23,341 18,150 19,800 19,400 CAPITAL OUTLAY 4090-46100 Auto Equipment 5,010 0 0 0 5,010 0 0 0 FUND BALANCE RESERVE 25500 Restricted Fund Balance 0 47,982 46,332 26,932 25500 Unrestricted Fund Balance 257,873 219,891 219,891 249,291 Total Fund Balance Res. 257,873 267,873 266,223 276,223 TOTAL 286,224 286,023 286,023 295,623 -143- 05/20/08 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY 2008-2009 TOTAL RESOURCE BUDGET $295,623 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 46,332 Book Value of Equipment 46,332 Unrestricted Fund Balance (25500) Amount Budgeted: 219,891 Estimated Based on Projections 219,891 Interest Revenue (36100) Amount Budgeted: 10,000 Based on History 10,000 Transfer In - General Fd (39001) 19,400 19,400 TOTAL EXPENDITURE BUDGET $295,623 OPERATING EXPENDITURES Depreciation Expense (409042215) Amount Budgeted: 19,400 19,400 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 26,932 Year End Book Value of Equipment 26,932 Unrestricted Fund Balance (25500) Amount Budgeted: 249,291 Based on Budget 249,291 -144- 05/20/08 CITY OF DIAMOND BAR FUND TYPE: InternalSvc SPECIAL FUNDS BUDGET FUNCTION: Equip Replacemt FY 2008-2009 FUND COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Projected Requested ESTIMATED RESOURCES 0 36100 Investment Revenue 4,306 7,000 7,000 12,000 39001 Transfer in - General Fund 100,000 174,450 174,450 159,500 25500 Fund Balance Reserves 92,711 196,030 196,030 378,161 TOTAL 197,017 377,480 377,480 549,661 OPERATING EXPENDITURES 4090-42205 Computer Equip-Maint 0 4090-42215 Depreciation - Expense 987 12,375 Total Operating Exp 987 0 0 12,375 CAPITAL OUTLAY 46230 Computer Equip -Hardware 51,000 46235 Computer Equip -Software 15,000 Total Capital Outlay 0 0 0 66,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves 196,030 377,480 377,480 471,286 Total Fund Balance Res. 196,030 377,480 377,480 471,286 TOTAL 197,017 377,480 377,480 549,661 -145- 05/20/08 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY08- 09 TOTAL RESOURCE BUDGET $549,661 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 12,000 12,000 Transfer In - General Fund (39001) Amount Budgeted: 159,500 Hardware PC Scheduled Replacement (5yr life cycle) 25,000 Servers (5 yr life cycle) 50,000 Network Gear (7 yr life cycle) 13,000 Printers (5 yr life cycle) 3,000 Laptops (4 yr life cycle) 7,000 Telephone Equipment (12 years) 5,000 Copiers (12 years) 6,000 Software Microsoft Office for PC Replacment (5 year) 8,000 Finance System (15 year life) 20,000 Park & recreation Systems (15 Year life) 5,500 Development Services System (15 year life) 17,000 ***Life Cyles are estimates, and actual replacement will vary based on the need of the City. Fund Balance Reserves Amount Budgeted: 378,161 Fund Balance Reserves 378,161 TOTAL EXPENDITURE BUDGET $549,661 OPERATING EXPENDITURES Computer Equipment Maint (42205) Amount Budgeted: Depreciation Exp (42215) Amount Budgeted: 12,375 New Hardware (assumed .75 year) 9,375 New Software (assumed .75 year) 3,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 51,000 Printers - CH & DBC 4,000 Workstation Refresh - Citywide (1/2) 47,000 Computer Equip -Software (46235) Amount Budgeted: 15,000 MS Office Refresh - Citywide (1/2) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 471,286 Unrestricted Fund Balance Reserves 471,286 —146— 05/20/08 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/8/2008 80119 ANGELICA ENRIQUEZ FACILITY REFUND -MAPLE HIL 001 23002 50.00 $50.00 5/8/2008 1 80120 EVERGREEN INTERIORS PLANT SVCS -HERITAGE APR 0015340 45300 130.00 $301.60 5/8/2008 EVERGREEN INTERIORS PLANT SVCS -DBC APR 0015333 45300 1 1 171.60 5/8/2008 80121 EXCEL LANDSCAPE LNDSCP MAINT-DIST 38 1385538 45500 9,144.59 $24,425.68 5/8/2008 EXCEL LANDSCAPE LNDSCP MAINT-DIST 39 1395539 45500 11,261.82 5/8/2008 80126 EXCEL LANDSCAPE LNDSCP MAINT-DIST 41 1415541 45500 4,019.27 $4,050.00 5/8/2008 1 80122 IFEDEX EXPRESS MAIL -GENERAL 1 0014090 1 42120 1 261.231 $261.23 5/8/2008 80123 FOOTHILL TRANSIT CITY SUBSIDY -MAR 08 1125553 45533 4,975.00 $19,885.00 5/8/2008 FOOTHILL TRANSIT FOOTHILL PASSES -MAR 08 1125553 45535 15,525.00 5/8/2008 80126 FOOTHILL TRANSIT FOOTHILL PASSES -COMM 1125553 45535 -615.00 $4,050.00 5/8/2008 80124 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 38 1385538 44000 585.84 $2,545.02 5/8/2008 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 39 1395539 44000 585.84 5/8/2008 80126 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 41 1415541 44000 585.84 $4,050.00 5/8/2008 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 38 1385538 44000 262.50 5/8/2008 80127 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 39 1395539 44000 262.50 $8,484.00 5/8/2008 1 jGFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 41 1415541 1 44000 262.50 5/8/2008 1 80125 IGIRL SCOUT TROOP 495 PROCEEDS -CITY B/DAY PARTY 1 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80126 IGO LIVE TECHNOLOGY INC CONSULTANT SVCS -WK 5/2 10014070 1 R44000 4,050.00 $4,050.00 5/8/2008 1 80127 IGRAPHICS UNITED PRINT SVCS-REC GUIDE/NWSL 00140951 44000 8,484.001 $8,484.00 5/8/2008 1 80128 IGRAYBAR MAINT-LIGHT POLE P/GROW 0015340 1 42210 2,266.88 $2,266.88 5/8/2008 1 80129 SANDIP GREWAL IFACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 5/8/2008 1 80130 ISHANNON GRIFFITHS CONTRACT CLASS -SPRING 1 0015350 1 45320 1 360.001 $360.00 5/8/2008 1 80131 IHALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 1 0015551 1 45223 1 2,457.23 $2,457.23 5/8/2008 1 80132 ILEW HERNDON P & R COMM -APR 08 0015350 1 44100 45.001 $45.00 Page 15 Check Date ] Check City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 venaor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 5/8/2008 80133 HEWLETT PACKARD COMPANY SERVERS -13. 2505510 46412 30,354.00 $39,276.00 5/8/2008 HEWLETT PACKARD COMPANY ICOMP EQ-I.T. 2505510 1 46412 8,922.00 5/8/2008 80134 HF & H CONSULTANTS LLC 1HF VEH IMPACT STUDY -JAN 08 0015510 44240 1 15,000.00 $20,000.00 5/8/2008 & H CONSULTANTS LLC VEH IMPACT STUDY -FEB 08 0015510 44240 5,000.00 5/8/2008 1 80135 IHOME DEPOT CREDIT SERVICES SUPPLIES -RECREATION 0015350 41200 105.10 $105.10 5/8/2008 JACKSON'S AUTO SUPPLY MEMO CREDIT 0015310 42200 -113.14 5/8/2008 1 80136 JINLAND EMPIRE MAGAZINE AD -DBC APR 08 1 0014095 42115 1,195.001 $1,195.00 5/8/2008 1 80137 JINLAND VALLEY DAILY BULLETIN AD -DBC APR 08 1 0014095 42115 1,900.001 $1,900.00 5/8/2008 80138 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL SVCS -MAY 0014431 45403 7,966.67 $7,966.67 5/8/2008 1 80139 1INTERNATIONAL SERVICES INC ICROSSING GUARD SVCS -MAR 0014411 1 45410 1 12,189.00 $12,189.00 5/8/2008 1 80140 IJACK AND JILL OF AMERICA PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 80141 JACKSON'S AUTO SUPPLY SUPPLIES -COMM SVCS 0015310 42200 825.00 $958.60 5/8/2008 JACKSON'S AUTO SUPPLY MEMO CREDIT 0015310 42200 -113.14 5/8/2008 80143 JACKSON'S AUTO SUPPLY SUPPLIES -PARKS 0015340 42210 246.74 $$2,785.70 5/8/2008 1 80142 JDAVID KIM PK REFUND-PANTERA 1 001 1 23002 1 50.00 $50.00 5/8/2008 1 80143 IKOA CORPORATION ENGINEERING SVCS-FEB/MAR 1 2505510 1 R46412 I 2,785.7 $$2,785.70 5/8/2008 1 80144 ILA DATA SECURITY DATA STORAGE SVCS-MAR/APR 0014070 45000 1 15.00 $15.00 5/8/2008 1 80145 ILANTERMAN DEVELOPMENT CENTERISAC PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.25 $387.25 5/8/2008 1 80146 ILANTERMAN DEVELOPMENT CENTER/SAC PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 1 387.251 $387.25 5/8/2008 1 80147 ILASERLOCK SPECIALTIES INC ISM TOOLS -SHERIFF 0014411 1 41300 775.801 $775.80 5/8/2008 1 80148 JLDM ASSOCIATES INC. PROF SVCS -HIP PROG 1255215 1 44000 1 3,092.50 $3,092.50 5/8/2008 1 80149 ILEWIS ENGRAVING INC. ENGRAVING SVCS -CITY TILE 0014090 1 42113 48.981 $68.47 Page 16 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description �Fund/ Dept Acct # Amount Total Check Amount 5/8/2008 80149... LEWIS ENGRAVING INC. ENGRAVING SVCS -CITY TILE 014090 42113 19.49 $68.47... 5/8/2008 1 80150 IDORA LONYAI ICONTRACT CLASS -SPRING 1 0015350 45300 453.601 $453.60 5/8/2008 1 80151 LOS ANGELES COUNTY MTA MTA PASSES -MAR 08 1125553 1 45533 2,511.80 $3,484.00 5/8/2008 80155 LOS ANGELES COUNTY MTA ICITY SUBSIDY -MAR O8 1125553 1 45535 972.20 $92.00 5/8/2008 80152 LOS ANGELES COUNTY MTA CITY SUBSIDY -FEB O8 1125553 45535 1 923.60 $3,370.00 5/8/2008 80155 LOS ANGELES COUNTY MTA JMTA PASSES -FEB 08 1125553 45533 1 2,446.40 $92.00 5/8/2008 80153 LOS ANGELES COUNTY PUBLIC WORKS TRFFC SIGNAL MAINT-FEB 0015554 45507 511.94 $6,875.41 5/8/2008 80155 LOS ANGELES COUNTY PUBLIC WORKS FUEL-P/WORKS JAN -MAR 08 0015554 42310 1,504.56 $92.00 5/8/2008 80158 LOS ANGELES COUNTY PUBLIC WORKS FUEL -POOL VEH JAN -MAR 08 0014090 42310 508.38 $199.84 5/8/2008 LOS ANGELES COUNTY PUBLIC WORKS FUEL -COMM SVCS JAN -MAR 08 0015310 42310 4,350.53 5/8/2008 80154 IMACADEE ELECTRICAL CONSTRUCTION IRETENTION PAYABLE 250 1 20300 1 49,496.171 $49,496.17 5/8/2008 80155 IMARILYN MEMORY IRECREATION REFUND 001 1 34730 92.00 $92.00 5/8/2008 80156 MERCURY DISPOSAL SYSTEMS INC CYCLING FEES -FEB 08 TRE 1155515 44000 547.18 $1,058.05 5/8/2008 MERCURY DISPOSAL SYSTEMS INC CYCLING FEES -MAR 08 1155515 44000 510.87 5/8/2008 80157 ILUCY MEYERS RECREATION REFUND 001 1 34730 1 46.00 $46.00 5/8/2008 80158 IMINUTEMAN PRESS R & D BLUEPRINT IPRINT SVCS-P/WKS 0014090 1 42100 1 199.841 $199.84 5/8/2008 80159 IMOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -DBC 0015333 1 41200 8.00 $8.00 5/8/2008 80160 MOBILE RELAY ASSOCIATES INC REPEATER SVCS -MAY 08 0014440 42130 78.75 $78.75 5/8/2008 80161 IMT CALVARY LUTHERAN CHURCH & SCHOOL IFACILITY RENTAL -APR 08 1 0015350 42140 1 9,290.00 $9,290.00 5/8/2008 80162 INADINE QUIROZ PK REFUND-REAGAN PK 1 001 23002 1 50.00 $50.00 5/8/2008 80163 ITERRI NELSON IRECREATION REFUND T--001-723002 500.001 V500,00 5/8/2008 1 80164 ICATHERINE OCURRAN RECREATION REFUND 1 001 34730 184.001 $184.00 Page 17 Check Date l Check Number City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check 5/8/2008 80165 RUTH ORT RECREATION REFUND 001 34730 46.00 $46.00 5/8/2008 1 80166 ITED OWENS IP & R COMM -APR 08 1 0015350 44100 45.001—$45.00 5/8/2008 80167 P & D CONSULTANTS INC CONSULTANT SVCS-ANNEXATN 0015210 R44220 3,468.03 $5,268.50 5/8/2008 P & D CONSULTANTS INC CONSULTANT SVCS-ANNEXATN 0015210 R44220 581.98 5/8/2008 80169 P & D CONSULTANTS INC CONSULTANT SVCS-ANNEXATN 0015210 R44220 1,218.49 $1,470.00 5/8/2008 80168 JPAETEC COMMUNICATIONS INC. LONG DIST CHRGS-APR/MAY 0014090 42125 796.64 $796.64 5/8/2008 PRINCE SHANT CORP FUEL -ROAD MAINT 0015554 42310 889.09 5/8/2008 80169 1CAMERON PATTON 1OFFICIAL SVCS-MAR/APR 1 0015350 45300 1,470.001 $1,470.00 5/8/2008 80170 IWICTOR PEREZ PK REFUND-SYC CYN PK 001 23002 50.00 $50.00 5/812008 I 80179 (FRANCIS SABADO JUUNTRACT CLASS -SPRING I 0015350 I 45320 I 1,152.001 $1 152 00 5/8/2008 80171 RICHARD PIERCE IRECREATION REFUND 001 34730 1 92.00 $92.00 5/8/2008 80180 ISECTRAN SECURITY INC. ICOURIER SVCS -MAY 08 0014090 44000 308.461 $308.46 5/8/2008 80172 IPOMONA JUDICIAL DISTRICTPARKING CITATION FEES -MAR 001 32230 1,755.001 $1,755.00 5/8/2008 80173 POMONA VALLEY YMCA PROCEEDS -CITY B/DAY PARTY 0015350 42353 387.251 $387.25 5/8/2008 80174 PRINCE SHANT CORP FUEL-NGHBRHD IMP 0015230 42310 533.66 $1,856.04 5/8/2008 PRINCE SHANT CORP FUEL -ROAD MAINT 0015554 42310 889.09 5/8/2008 80177 PRINCE SHANT CORP FUEL -COMM SVCS 0015310 42310 433.29 $50.00 5/8/2008 80175 IRECY CAL SUPPLY CO SUPPLIES -RECYCLING 115551641200 42112 48.54 $88.44 5/8/2008 RECY CAL SUPPLY CO SUPPLIES -RECYCLING 1155516 41200 39.90 5/8/2008 1 80176 IPETER ROGERS PHOTOGRAPHY SVCS -CITY PTY 0014095 42112 511.81 $511.81 5/8/2008 80177 IROSEMARY RUBALCABA PK REFUND -HERITAGE 001 23002 50.001 $50.00 5/8/2008 80178 1 RUTH M. LOW IP & R COMM -APR 08 0015350 44100 45.001 $45.00 5/812008 I 80179 (FRANCIS SABADO JUUNTRACT CLASS -SPRING I 0015350 I 45320 I 1,152.001 $1 152 00 5/8/2008 80180 ISECTRAN SECURITY INC. ICOURIER SVCS -MAY 08 0014090 44000 308.461 $308.46 Page 18 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # 1 Amount Total Check Amount 5/8/2008 80181 ISHARP SEATING DEP-ROSE PARADE TCKTS 0015350 45310 585.00 $585.00 5/8/2008 1 80182 ISIMPSON ADVERTISING INC GRPHC DSGN SVCS-CNCRTS 0014095 1 44000 175.00 $600.00 5/8/2008 SIMPSON ADVERTISING INC IGRPHC DSGN SERVICES-CNCRT 0014095 44000 425.00 5/8/2008 80163 SMART & FINAL SUPPLIES -CITY B/DAY PARTY 0015350 r 41200 360.63 $620.54 5/8/2008 SMART & FINAL SUPPLIES -SR EXCURSION 0015350 1 41200L. 259.91 5/8/2008 1 80184 ISO CAL SANITATION EQ RENTAL -CITY B/DAY PTY 001535042353 1 1,318.251 $1,318.25 5/8/2008 80185 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 1,254.38 $7,511.30 5/8/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 671.86 5/8/2008 80187 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 589.15 $115.96 5/8/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 419.46 5/8/2008 80188 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 52.01 $70.70 5/8/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 110.09 5/8/2008 80189 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 65.22 $249.35 5/8/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 66.29 5/8/2008 80190 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 98.23 $44.95 5/8/2008 80191 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 47.18 $58.27 5/8/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 124.93 5/8/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 1,613.86 5/8/2008 ISOUTHERN CALIFORNIA EDISON JELECT SVCS -TRAFFIC CONTRL 0015510 42126 2,398.64 5/8/2008 80186 IST DENIS ITALIAN CATHOLIC FEDERATIO PROCEEDS -CITY B/DAY PARTY 1 0015350 42353 387.251 $387.25 5/8/2008 1 80187 ISTEVEN ENTERPRISES INC SUPPLIES -COMM DEV 1 0015220 41200 115.96 $115.96 5/8/2008 1 80188 ITENNIS ANYONE ICONTRACT CLASS -SPRING 1 0015350 45320 70.70 $70.70 5/8/2008 80189 ITHE WHOLE ENCHILADA INC MTG SUPPLIES-CNCL 0014090 1 42325 1 249.351 $249.35 5/8/2008 80190 ITIME WARNER IMODEM SVCS -COUNCIL 0014010 1 42130 1 ".951 $44.95 5/8/2008 80191 JUCN INC LONG DIST SVCS -APR 0014090 1 42125 1 58.27 $58.27 Page 19 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ DeptAcct # Amount Total Check Amount 53 5/8/2008 80192 VALLEY TROPHY SUPPLIES -RECREATION 00150 F41200 136.401 $136.40 5/8/2008 5/8/2008 5/8/2008 80193 VERIZON CALIFORNIA VERIZON CALIFORNIA VERIZON CALIFORNIA PH.SVCS-GENERAL PH.SVCS-DBC PH.SVCS-PANTERA PK 0014090 0015333 0015340 42125 42125 42125 29.70 250.23 88.04 a�,Lau.o4 $367.97 5/8/2008 I 80194 IVISION SERVICE PLAN MAY 08 -VISION PREMIUMS21107 nn1 __. �,,,,, u.V+ a�,Lau.o4 5/8/2008 80195 AA0W-DIAMOND BAR -WALNUT PROCEEDS -CITY B/DAY PARTY 0015350 42353 387.25 $387.25 5/8/2008 80196 ROTARY CLUB OF WALNUT VALLEY PROCEEDS -CITY B/DAY PARTY 0015350 42353 387.25 $387.25 5/8/2008 80197 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -APR 0015350 42140 420.00 $3,060.00 5/8/2008 80199 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL-JAN/FEB 0015350 42140 1,200.00 148.12 5/8/2008 $148.12 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -MAR 0015350 42140 1,440.00 34730 5/8/2008 180198 80200 WALNUT/DIAMOND BAR SHERIFF'S PROCEEDS -CITY B/DAY PARTY 0015350 1 42353 387 .251 a 5/8/2008 1 80199 IWASTE MANAGEMENT PROMO SUPPLIES -RECYCLING 1155516 1 41400 1,661.37 148.12 $1,661.37 5/8/2008 5/8/2008 80200 IWAXIE SANITARY SUPPLY WAXIE SANITARY SUPPLY SUPPLIES -DBC SUPPLIES -PARKS 0015333 0015340 41200 42210 1,110.36 298.15 $1,408.51 5/8/2008 I 80201 IWEISENBACH SPECIALTY PRINTING INC PROMO ITEMS -RECYCLING - 1155518 •---- •.. 41400 „Tvv , 203 35 ,cuJ.JJ $I,LV3.3J 5/8/2008 80202 1WELLDYNERX ISHARPS PROG-RECYCLING 1155515 44000 148.12 $148.12 5/8/2008 1 80203 IBEVERLY WILSON RECREATION REFUND 001 34730 46.00 $46.00 5/8/2008 80204 WOMEN IN LEISURE SERVICES MTG-L MEYER 0015350 42325 45.001 $45.00 5/8/2008 80205 IMARICRES WONG FACILITY REFUND -DBC 001 23002 350.00 $350.00 5/8/2008 80206 SOPHIA WONG IRECREATION REFUND 001 34780 30001 vin nn 5/8/2008 80207 ITED WONG FACILITY REFUND -DBC 001 23002 1 500.00 $500.00 Page 20 City of Diamond Bar - Check Register 05/01/08 thru 05/14/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/8/2008 80208 IPAUL WRIGHT A/V SVCS-P/C,CNCL MTG 0014090 1 44000 245.00 $245.00 5/8/2008 80209 JDAVID WU IFACILITY REFUND -DBC 1 23002 1 100.00 $100.00 5/8/2008 80210 IMARILYN ZHU IFACILITY REFUND -DBC 001 123002 1 100.001 $100.00 $818,963.41 Page 21 TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUIBJECT: CITY CLERK . DATE. f � -G PHONE:G/—o8% lvh4- AV n, A I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. D TO: FROM: ADDRESS: ORGANIZATION: ignature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUIBJECT: CITY CLERK DATE: 6---Ao PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. J Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:-,c9-vt 1 , DATE: ADDRESS:v?/,�,�-(� r 1 %ow crime PHONE: o d - ORGANIZATION: AGENDA #/SUBJECT: r� �' �po �i o O� <�i I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. I e Z Si nature