HomeMy WebLinkAbout04/01/2008c'sity Council Agendcl
II DL�'►IOA'D BARN
Tuesday, April 1, 2008
5:30 p.m. — Study Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Jack Tanaka
Mayor Pro Tem Ron Everett
Council Member Wen Chang
Council Member Carol Herrera
Council Member Steve Tye
City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk T ommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
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the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
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1
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 1, 2008
Next Resolution No. 2008 -12
Next Ordinance No. 04 (2008)
STUDY SESSION: 5:30 Room CC -8
► Discussion of Temporary Signs (Political) — Discussion and Action.
Continued from March 18, 2008.
Public Comments
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
6:30 p.m.
Mayor
Ahmad H. Sakr, Ph.D
Islamic Education Center
Council Members Chang, Herrera,
Tye, Mayor Pro Tem Everett, Mayor
Tanaka
APPROVAL OF AGENDA: Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificates of Recognition to AYSO Region 31 Champs,
Area 1 B (Boys Under 14 Years Old) "Killer Bumble Bees".
1.2 Proclaiming April, 2008 "Child Abuse Prevention" Month.
1.3 Presentation of City Tile to Recreation Services Manager Sara Somogyi
upon her leaving the City of Diamond Bar.
NEW BUSINESS OF THE MONTH:
1.4 Presentation of City Plaque to Super H Mart, as New Business of the
Month, April, 2008.
April 1, 2008 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Introduction of New Employee Anthony Santos, Management Analyst.
2.2 Presentation of Proposed Fiber -to -the -Premises Project (Residential
Phone, TV & Internet Services).
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
tcompletion of this form is voluntary) There is a five -minute --maximum time limit
when addressing the City Council
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — April 8, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Traffic and Transportation Commission Meeting — April 10, 2008 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.3 City Council Meeting — April 15, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
5.4 City's 19th Birthday Celebration — April 19, 2008 (Saturday) — 11:00 a.m. —
5:00 p.m. (Carnival rides until 6:00 p.m.) , Pantera Park, 738 Pantera Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of March 18, 2008 — Approve as submitted.
(b) Regular Meeting of March 18, 2008 — Approve as submitted.
6.2 Ratification of Check Register — Ratification of Check Register dated
March 13, 2008 to March 26, 2008 totaling $427,220.88.
Requested by: Finance Department
April 1, 2008 PAGE 3
6.3 Treasurer's Statement - month of February, 2008.
Recommended Action: Approve.
Requested by: Finance Department
(3.4 Receive, Accept and File Proposition A Local Return Fund,
Proposition C Local Return Fund and Transportation Development
Act Audit Reports for Fiscal Years ended June 30, 2007.
Recommended Action: Receive, Accept and File.
Requested by: Finance Department
6.5 Award Design Services Contract for Palomino Drive Neighborhood
Traffic Management Project to KOA Corp. in the Amount of $54,860
and Authorize a Contingency Amount of $5,500 for Change Orders to
be Approved by the City Manager for a Total Authorization Amount
of $60,360.
Recommended Action: Award.
Requested by: Public Works Department
6.6 Approve Contract Amendment with Warren C. Siecke Transportation
and Traffic Engineering for Construction Inspection Services for the
Traffic Signal Interconnect Links — Phase I Project in the Amount of
$48,000 Plus a Contingency Amount of $4,800 for Change Orders to
be Approved by the City Manager, for a Total Authorization Amount
of $52,800.
Recommended Action: Approve.
Requested by: Public Works Department
6.7 Approve Contract Amendment with Norris Repke, Inc. for
Engineering Design Services for Rehabilitation of Lycoming Street in
the Amount of $40,020 Plus a Contingency Amount of $4,000 for
Change Orders to be Approved by the City Manager, for a Total
Authorization Amount of $44,020.
Recommended Action: Approve.
Requested by: Public Works Department
April 1, 2008 PAGE 4
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard.
7.1 Continued Public Hearing —Withdrawal of Appeal of Planning
Commission Denial of Conditional Use Permit No. 2007-09,
Development Review No. 2007-22 and Variance No. 2007-05 — A
Request to Install and Operate a Telecommunications Facility at
Ronald Reagan Park at 2201 Peaceful Hills Rd. — APN: 8765-015-900.
Recommended Action: Receive and File Letter of Withdrawal.
Requested by: Community Development Department
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Study Session No.1
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
SUBJECT: Study Session Regarding TempoV
olitical Sign
DATE: April 1, 2008
BACKGROUND
Following the 2007 City Council elections, the Council requested a study session to discuss
the current City regulations pertaining to political signs; or to be more specific, election
signs.
The Council last studied this matter in January of 2004, at which time the topic of
discussion was whether or not to continue allowing election and other temporary signs
within the public rights-of-way. The study session took place after the Planning
Commission considered—and did not support—a Development Code amendment to
prohibit temporary signs within the rights-of-way. The Council tabled the matter indefinitely
following the 2004 study session. Due to time constraints the matter was continued from
the Manch 18, 2008 study session to April 1, 2008.
RECOMMENDATION
Determine if an amendment to Diamond Bar's temporary/political sign regulations should
be pursued, and provide appropriate direction to staff.
ANALYSIS
Unlike most California cities, Diamond Bar allows political signs within many of its public
rights -of --way. During local election seasons, the City experiences a proliferation of political
signs along its thoroughfares, often in violation of its already permissive regulations. This
has resulted in escalated code enforcement activity, complaints about visual clutter, and
complaints regarding sign content or other tactics that some find offensive or uncivil.
Why Does Diamond Bar Regulate Election Signs?
The public purpose for regulating signs in the City is defined under Section 22.36.010 of
the Diamond Bar Development Code:
...to provide minimum standards to safeguard life, health, property and public
welfare, and to preserve the character of the city by regulating the size,
height, design, quality of materials construction, location, lighting and
maintenance of signs and sign structures not enclosed within a building, to
accomplish the following:
(1) Provide a reasonable and comprehensive system of sign controls;
(2) Encourage a desirable city character with a minimum of clutter, while
recognizing the need for signs as a major form of communication;
('3) Provide for fair and equal treatment of sign users;
(4) Encourage signs that are well designed and pleasing in appearance
by providing incentive and latitude for variety, good design
relationship, spacing and location;
(5) Provide for maximum public convenience by properly directing people
to various activities; and
(13) Promote public safety by providing that official traffic regulation
devices be easily visible and free from nearby visual obstructions,
including blinking signs, excessive number of signs, or signs
resembling official traffic signs.
(Italics are added above to emphasize the provisions that relate most directly to the
regulation of election signs.)
How Does Diamond Bar Regulate Election Signs?
Cities may only regulate signs on the basis of time, place and manner. Content
generally cannot be regulated. Exceptions include messages that promote unlawful
actions (such as hate crimes), or signs which may be confused with traffic control
devices.
The Development Code does not currently regulate election signs on private
property, and such signs arguably may be placed on private property (with owner
consent) without restriction as a form of political free expression.
Election signs within the public rights-of-way are classified as "temporary signs
placed upon public property," and are the only type of sign (other than traffic control
signs) that do not require an encroachment permit for placement in within a right-of-
way. The more relevant regulations pertaining to election signs in the public rights-
of-way include the following:
• No more than one sign per subject (e.g., per candidate) maybe placed on each
side of a block (see Figure 1 below).
• Signs may not be placed within medians.
• Signs may not exceed six square feet in area.
• Signs may not be placed earlier than 30 days prior to an associated event (such
as an election), and must be removed within 10 days following the event.
The full text of public right-of-way sign regulations (Development Code
§22.36.050[5]) is provided in Attachment 1.
RESIDENTIAL UNIT I
RESIDENTIAL UNIT RESIDENTIAL UNIT
P �
1711.
POLITCAL SIGN SI
POLITICAI
DRIVEWAYI DRIVEWAY I DPIVEWA' I 1
SIDEWALK - —.-
F.._-_----- ---- - --STREET TO STREET
1 BLOCK----
E- --- ---- ---STPEE T 70 STREET ='1 8LOCK.-----------._—______
r— - - - -- — - - -------------- --
Figure 1: Example
SIDEWALK
SIDEWALK
----
��• � •—•PROPI RTY LINL-•
t•---•--- ---
� POLITD:'.AL SIGN
UPOLITICAL SIIaN
i � I
I 1
' � I
' 'PULITWAL SIGN
POLITIcAI_ SI(.,W—_ I
Permissible locations for election signs advocating or opposing a single ca didate or ballot measure
Problems Encountered by Allowing Election Hans in the Rights-of-Wa
Visual clutter — Political supporters tend to concentrate their signage in the same
high -visibility locations, such as at street corners, potentially resulting in visual
clutter. The City receives frequent complaints about the unsightliness of these
displays, which may suggest that they are contrary to the Sign Code's purpose of
encouraging "a desirable city character with a minimum of clutter."
Increased code enforcement activity — As election dates approach, code
enforcement officers' workloads are increasingly focused on political sign
3
abatement, and overtime is required to address the need for weekend patrols.
Community Services staff, and even the Community Development Director, are also
called upon to assist in political sign abatement.
Enforcement pitfalls - The Community Development Department's Neighborhood
Improvement Officers' enforcement activities consist, for the most part, of removing
oversized signs and removing those that exceed the limit of one per
candidate/measure per side of each block. The officers typically operate on the rule
of thumb that the signs closest to the corner are the most visible, and proceed with
removing the duplicate signs that are farther away from the corner. When a sign is
placed at the corner, however, the officer must make a judgment call as to which
side of the block that sign is on, and then remove the others along that same side.
This judgment call process must then be continued for the remaining sides of the
block, and the officer potentially faces criticisms of political bias if a supporter
wouldn't make the same interpretation (see Figure 2 below).
PUBLIC, RIGHT -OF WAY
PR+ �PERTY UNE- o wS
I P4AITICAL SS I G PI
POLITI+ AL SIGH
I �
1 �
1 �
1 I
1 I
POLITICAL SIGN
1 I
--1-- ------ -- ------ - — -- -- --- ---- --1.
Fig-ure 2: Which sign should the Neigh- 15-0rhood-- Impro—vement officer remove?
Lack of accountability since no permission is required, signs may be placed
anonymously, making it nearly impossible to identify or cite the violators
How Other Cities Regulate Election Siqns
Staff conducted a survey via League of California Cities' Housing, Community &
Economic Development (HCED) ListServe information sharing network, and
collected the regulations of several Southland cities to learn how they regulate
election signs. Of the 35 respondents, 30 do not permit temporary signs within their
rights -of way. Of the five cities that allow temporary signs within their rights-of-way,
only two specify limits to the number of signs allowed: Livermore requires "identical"
signs to be spaced at least 50 feet apart; Irvine allows one sign per intersection per
candidate or ballot measure.
M
Attachments: 1. Diamond Bar Development Code §22.36.050(5) — Temporary signs placed
upon public property
2. Election sign survey results
ATTACHMENT 2
Galt
Hanford
Irvine
— No No
---- Yes ---
- 17.
ELECTION SIGN SURVEY
La Canada Flintridc
- ----
No
City
!
Allowed in
---�
19.-F-
R.O.W.?
_ 1 •
- Agoura Hills
No
2.
---
Brea --- -
— ------
— ----
No* -- --
3.
Buelton
No ---
4
Carpinteria
No
5.
Chino
-_—
No
Yes
Chino Hills
-_
-----
No
7.Claremont
-;
- - _
Yes
- -- o
No
8. _ ,
Clayton
28.
—_ ---
No
9.
29.
Clovis
No
-
No
10.
-
No
Crescent Cit�r
San Juan Bautista --
Yes
11
-
Simi Valle
-- _ -- --�'----- -----
Delano
_ _
_----__---
No
12.
-- -
-
Eureka-
-- — ---
-.
-------- -
No
13.
No
Fontana---------- --
- -
__ No --
Galt
Hanford
Irvine
— No No
---- Yes ---
- 17.
1
La Canada Flintridc
- ----
No
18.
!
La Puente
-'--
No
19.-F-
La Verne -
-----
No
-20.
--
Lawndale _ -
_ _ -_ _ No -
- 1. _I
Livermore
- - -
-
Yes
22.
Manteca - - - - - -
- --
No
23.
-- --_
Marysville -
---
- -
No
24.
Morga -----
---
Yes
_
25 i -
- - - ---
Pleasanton
-- -_.--
26. j
Rancho Cucamonga
Yes
27.
Ross ---
- ----
No
28.
Salinas
---i
No
29.
San Bernardino
No
30. - _
San Dimas
-- - - --- --
-
No
31.
San Juan Bautista --
_
_---No
32.
- -
Simi Valle
-- _ -- --�'----- -----
-
No
33.
- - --- --
Southgate
-- ---
No
34.
_Walnut
No
35.
Yorba Linda
No
'In 2006, Brea's sign code was amended to prohibit political signs within
its public rights-of-way.
'giber -to -the -Premises (FTTP)
!s dential Phone, N, & Internet Services by Verizon)
City of Diamond Bar
City Council Study Session
April 1, 2008
s Fiber -to -the -Premises?
is the next generation broadband network
t can deliver voice, high -bandwidth internet,
/ services at speeds faster than what is
died by conventional coaxial cable or phone
es (DSL)
f=iber optic technology uses pulses of laser light
N to transmit data through hair -thin strands of
glass
FT -TP can provide this high -bandwidth level of
service because it involves installation of fiber
optic lines directly to each residence
P?
ently, cable and internet service in the
m are provided solely by Time Warner
City Council has expressed interest in
roviding product options for its residents
This desire can be achieved by allowing
Verizon to implement the FTTP thereby
creating a competitive option for phone,
TV, and internet services
ill it be done?
otic lines will be tied to existing overhead
erever possible
round installation of fiber optic lines will
y be within the sidewalk and parkway
±!! Directional boring will be used to install the
majority of underground fiber optic lines
* Open trenching will be used to install
underground fiber optic lines when physical
conditions preclude boring operations
ill it be done?
City will be split into "work order" areas
ch consisting of roughly 400 homes
separate encroachment permit will be issued
each "work order"
erizon will provide their own inspectors to
observe the fiber installation and they will
subsidize the cost of City (contract) inspectors to
ensure the public R/W is protected and properly
restored
Work will be coordinated with the City's Annual
Slurry Seal Program
re the construction impacts?
77---
)g Construction
Inporarily limits residential access
)f public right-of-way that is typically landscaped
the property owner may require reconstruction
Post Construction
— Equipment cabinets located in or adjacent to the
sidewalk
— Aesthetic Concerns (i.e. street patchwork in front of
every other home)
Verizon Quick Reference Guide
ADC OmniReach" FTTX Gen3e (enhanced) FDH Solutions
Thr outdoor Fiber Distribution Hub Gen3e (FDH Gen?e) enclosure is a co"mc, version of the original FDH anciosure. The
new design uses plug and play splitters and provides front and sidepok-mo�rx ,pt,a The FDH G-3. enclosure p,o
for r nectieru between fiber optic cables and passive optical sputters in the Outside Plant (OSP) environment ihis
enol we connects feeder and distribution cables via poster splitters In a Fiber-to-thrpremises (i w ne T.— a Thi, ten
TF, FDH Gen3e enclosure's placed stra"Icalty in the FTTP network tc fa:dilate service c�nernon and re-nGgurabon
NM
.01
Einar Hinged Right D— Hin-aed —n
;m, -d fied as devred in the fwd).
n we minimize impacts?
TIh
Outreach- Verizon will be responsible for a
outreach campaign and will provide a hotline
ctly respond to resident inquiries
ons of approval — Conditions will be attached
e encroachment permits that will establish
requirements related to schedule, street restoration,
public notification, and timeliness of repairs
Coordinate with Annual Slurry Seal Program — The
patchwork on the street can be partially addressed by
Verizon's efforts to phase the installation over the
next 2 1/2 years.
n we minimize impacts?
ham- m6;+ r, wav;..ek i wpm
rol the number of concurrent permits issued
r Hub Locations will be subject to plan check
al approval by City
performance bond will be required as a
_= guarantee that the public right-of-way will be
fully restored
+ Ensure adequate inspection staffing is available
Citywide Residential Slurry Seal Program
AREA?
DAMOND
BAR
E
the end result?
TP at service levels that have not
been available
`rvjce will become available in phases (roughly
to 6 months after installation)
-streets not scheduled for near term slurry
treatment will experience some aesthetic
impacts that will improve over time
SCHEDULE:
— Proposed Construction Start: April 2008
— Proposed Construction Completion : Dec 2010
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MARCH 18, 2008
Agenda No. 6 . 1 (a )
'T
?�Ar
STUDY SESSION: M/Tanaka called the Study Session to order at 5:32
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Herrera, Tye, Mayor Pro
Tem Everett, Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services
Director; David Liu, Public Works Director; Nancy Fong, Community Development
Director; Greg Gubman, Planning Manager; Linda Magnuson, Finance Director; Ken
Desforges IS Director; Rick Yee, Senior Engineer; Kimberly Molina, Assistant Engineer;
Ryan McLean, Asst. to City Manager; and Tommye Cribbins, City Clerk.
Also Present: Gary George, Jim Bollier and other staff members
with Verizon.
► VERIZON'S PROPOSED FIBER -TO -THE -PREMISES PROJECT —(Residential
telephone, television and Internet Services).
PWD/Liu gave a brief presentation of Verizon's proposed Fiber -to -the -Premises
Project being proposed in the City. He then turned the item over to SE/Yee for
further discussion.
SE/Yee presented a power point presentation on Verizon's proposal for
installation of a Fiber -to -the -Premises project explaining the multiple services
including telephone, television and Internet services via fiber optic lines that
would be available to residences. Some project areas would be coordinated with
the City's slurry seal program. The City will control the number of concurrent
Permits issued. Verizon will be required to go through the plan check process for
fiber optic locations to ensure that the City is able to review and approve final hub
locations. In addition, the City will require a Performance Bond to ensure that the
public right-of-way will be restored. Verizon expects work in Areas 5, 6 and 7 to
be completed toward the end of 2009 — 2010 with the proposed start date April
2008.
MPT/Everett asked for the ratio of overhead lines to underground fiber optics.
Jirn Bollier responded that Verizon anticipates about 15% overhead and about
8,5% sub -structure.
SE:Nee responded to C/Tye that one storage cage would be installed for each
400 houses.
MARCH 18, 2008 PAGE 2 CC STUDY SESSION
Gary George explained to C/Herrera that cages are located within the
neighborhood and that all installations are flush. Rarely is there vandalism to
one of the cages and if there is it is generally graffiti and that Verizon would be
responsible for cleanup.
,C/Herrera asked how much inconvenience there would be to the residents.
Mr. George said that Verizon goes into a neighborhood the week before the
project begins to notify residents that they may need to back their vehicles out of
their driveways prior to boring. This project does not affect the street. It's a
bother but does not impede traffic flow and the project moves through one street
each day.
CM/DeStefano stated that Verizon had been in his neighborhood for about one
week. The first week they came into the neighborhood and identified all of the
utilities in the neighborhood and the streets were marked with different colors to
identify all of the utility lines. Verizon then generally identified where borings
would take place. The City of Walnut, through its newsletter, provided notice that
the project was forthcoming a couple of months before entering his
neighborhood. About a week before the project commenced the city put out
another notice to the residents and door hangers were placed on each residence
about the time the streets were being marked for utility locations. Then work
commenced. On occasion a lane would need to be closed but generally, the
work was done after most residents left for work and generally completed prior to
the time most residents return from work so as to cause as little disruption as
possible.
C/Chang asked if the box would replace the existing box.
Mr. Bollier explained that this would be an additional box because as a regulated
utility the copper lines have to be shared with local base carriers.
C/Chang asked what would happen down the road with Verizon, Time -Warner,
etc.
SE/Yee stated that currently, the City is provided high-speed Internet by Time -
Warner. For the past three years the City has been exploring broad band service
and determined that Verizon would provide an excellent opportunity. Wi-Fi would
be provided in limited areas for economic development purposes.
Mr. George explained that this is a residential service only and is particularly
useful for home-based businesses. By the end of the year the service for big
business should be available.
CM/DeStefano talked about the millions of dollars spent improving the City's
streets. Council needs to be aware that for the first couple of years the City
would be on the heels of Verizon's work and would be able to slurry seal the
MARCH 18, 2008 PAGE 3 CC STUDY SESSION
areas in which the work takes place; however, most of the areas will not be
covered in that manner. Therefore, there may be a few years during which the
curing takes place. The only other option would be for the City to invest in an
accelerated slurry seal program, which would create a variety of other chaotic
problems for the City. The City needs to remain on its seven-year cycle.
MPT/Everett said he and residents were more concerned with smoothness of the
joints and placement of the boxes.
Mr. George responded that the City was assured of smooth joints as indicated in
the contract.
CM/Doyle said that as previously stated by PWD/Liu, there would be inspections
to ensure compliance.
MPT/Everett asked if this proposal was the best alternative to date, whether
there were other proposals and how far in the future might other alternatives be
available with respect to Verizon.
ISD/Desforges said that in his opinion, Verizon offers the best technical solution.
Verizon has a state franchise for television service (IPTV).
Mr. George said that Verizon has always had a state franchise for the data
elements.
► DISCUSSION OF TEMPORARY POLITICAL SIGNS.
CM/DeStefano gave a brief report emphasizing proliferation and aesthetics. The
issue is whether to allow signs within the public right-of-way. Four years ago the
City Council decided not to make any changes. Most cities do not allow signs in
the public right-of-way which was staff's recommendation four years ago and
staff's recommendation would remain the same this time. Staff recommended
the City Council receive public comment and continue the matter to the April 1,
2008 Study Session.
C/Chang stated that the Neighborhood Improvement Committee also
recommended that signs not be placed in the public right-of-way.
PUBLIC COMMENTS:
Al Rumpilla, resident said he would like the Council to extend an invitation to
AT&T and other major vendors to open competition and possibly offer lower
prices to the end users.
CM/DeStefano explained that this program is not an exclusive contract. Other
carriers are welcome to come into the community and have every right under
PLIC authority to do so.
MARCH 18, 2008 PAGE 4 CC STUDY SESSION
CA/Jenkins explained that there are only two carriers that have state franchises
for video — Verizon and AT&T. Vendors tend to move into their current service
areas and it is doubtful that AT&T would come into the City. This is not a
situation that offers the City a choice. Verizon has a state franchise and has the
absolute right to come into the community subject only to the City's direction for
placement of boxes and management of the work so that it has the least impact
on the community.
Al Rumpilla said that he was opposed to restricting political signs in the public
right-of-way unless the City agreed to remove the banners and that he would be
disappointed if the Council considered restriction of freedom of speech rights in
the public right-of-way.
ADJOURNMENT: With no further business to discuss, M/Tanaka adjourned the
Study Session at 6:30 p.m.
TOMMYE CRIBBINS,
The foregoing minutes are hereby approved this
I ANAKA, Mayor
MINUTES OF THE CITY COUNCIL Agenda No. 6.1(b)
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 18, 2008
CLOSED SESSION: None
STUDY SESSION: 5:32 p.m., Room CC -8 77 7
N Verizon's Proposed Fiber -to -the -Premises Project — Residential Telephone,
Television and Internet Services
110Discussion of Temporary Political Signs — Discussion and Action —
Continued to April 1, 2008.
Public Comments: Al Rumpilla spoke regarding both items.
Study Session adjourned to the regular meeting at 6:30 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to
order at 6:43 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CM/DeStefano reported that during tonight's study session the City Council received an
overview of Verizon's proposed "Fiber -to -the -Premises" project for residential homes. The
project will commence in one portion of the community possibly as early as April of this
year and continue for about two and one-half years to completion citywide. Council
received a presentation and engaged in brief discussion regarding potential changes to the
City's Temporary Sign Ordinance dealing with political signs. This matterwas continued to
the April 1, 2008 Study Session.
PLEDGE OF ALLEGIANCE
INVOCATION:
gave the invocation.
ROLL CALL:
Everett and Mayor Tanaka.
C/Herrera led the Pledge of Allegiance.
Pastor Ab Kastl, Diamond Canyon Christian Church,
Council Members Chang, Herrera, Tye, Mayor Pro Tem
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David
Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community
Development Director; Greg Gubman, Planning Manager; Ken Desforges, IS Director;
Ryan McLean, Asst. to the City Manager; Rick Yee, Senior Engineer; Kimberly Molina,
Assistant Engineer; Patrick Gallegos, Management Analyst; Lauren Hidalgo, Public
Information Specialist; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
MARCH 18, 2008 PAGE 2 CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 C/Tye read a Proclamation proclaiming the Girl Scouts of America Annual
"Cookie Campaign" for 2008. C/Tye presented the proclamation to Brownie
Troop 290 Scouts and Troop Leader Crystal Bernal.
13USINESS OF THE MONTH:
1'.2 C/Herrera presented a City Tile to Jayesh Shah, owner of Sangam, 1155 S.
Diamond Bar Blvd., Suite A, as Business of the Month for March 2008.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
Lt. Maxey introduced Sgt. Marc Saunders, Los Angeles County Sheriff's
Department Traffic Sergeant and Diamond Bar Team Leader.
3. PUBLIC COMMENTS:
Ling -Ling Chang, member of the Walnut Valley Water District Board, introduced
new Boardmember Scarlett Kwong representing Division 5. Ms. Kwong invited
residents to a free orientation seminar "Water 101" to be held April 26.
John Martin thanked the City for encouraging Chili's to change the color of their
fagade. He hoped that the Site D plan would encourage setbacks similar to those of
the Target store and that the project would keep the berm and old-growth trees
intact.
Jerry Hamilton invited residents to attend the 7th Annual Senior Talent Show on April
5 from 10:00 a.m. to 12:00 noon at the Diamond Bar Center.
Irene Wang, Diamond Bar Librarian, announced that the library would be closed
from March 24 through April 4 for renovation. She recommended that individuals
needing library services during the closure visit Rowland Heights, Hacienda Heights
or LaPuente Libraries. Ms. Wang invited residents to view the library's new
equipment on April 5.
Kevin Clayborn announced that on Sunday, March 30, his business would sponsor
a "cutathon" on Sunday, March 30 from 11:00 a.m. to 2:00 p.m., 3220 S. Brea
Canyon Rd. Haircuts for girls 14 and under will cost $15 with all proceeds being
donated to benefit children with AIDS.
Al Rumpilla said he attended tonight's study session and addressed the City
Council. He and his father served their country and did so so that all citizens would
have the right to freedom of speech and expression. If the Council prohibits political
signs in the public right-of-way the City will be obligated to remove the banners
honoring soldiers. He asked Council to eliminate this matter from its agenda.
MARCH 18, 2008 PAGE 3 CITY COUNCIL
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano responding to Public Comments announced that Chili's plans to
open in four to six weeks. The color change was not mandated, the original color
was a primary coat and the finished coat is the actual color. With respect to Site D,
the 29 -acre vacant property located at Brea Canyon Rd. at Diamond Bar Blvd. is
owned by the Walnut Valley School District. The School District sometime ago
declared the property surplus and is looking to dispose of the property. The City of
1). B. has an interest in ensuring that proper land use is established for the property
and has therefore engaged a consultant to work with the City and the landowner in
order to develop a land planning program for the property which will likely include
about 50% for residential and 50% for commercial. The City has also engaged an
environmental consultant to create an Environmental Impact Report (EIR). The
meeting that was held three or four weeks ago was a public scoping meeting to
discuss with those in the immediate area the Project's components at this point
and seek feedback from residents regarding those components, all of which is
incorporated in the environmental consideration. An EIR has not yet been
prepared; it is underway and when prepared, it will undergo the public process for
review and hearings before the Planning Commission and City Council. The
considerations that Mr. Martin expressed regarding landscaping and City entries
were received at the public scoping session both verbally and in written form and
will be forwarded to the team working with the City in planning future development
for this property. Likewise, Mr. Martin's comments will be forwarded to the Walnut
Valley Unified School District owner's of the property. The City has no interest in
development of the property other than to have it be an effective, appropriate and
suitable land plan for the City.
CM/DeStefano stated that with respect to political signs, the Council did not have
time to discuss the matter which came to the Council as a result of public comments
going back to the election season of 2007. Staff looked at what other communities
do with respect to political signs and began a discussion with City Council this
evening during the Study Session. The discussion has been continued to April 1,
2008. There have been no conclusions made with respect to this matter. Should
the City Council decide that changes to the sign ordinance are warranted, there will
be ample opportunity for public review. In fact, the Council may ultimately decide,
as it has in the past, that no changes are necessary to the existing sign ordinance.
5. SCHEDULE OF FUTURE EVENTS:
5.1 State of the City Address — March 20, 2008 — 6:00 P.M. — 8:00 p.m.,
Diamond Bar Center Ballroom, 1600 S. Grand Avenue.
5.2 Easter Egg Hunt and Pancake Breakfast — March 22, 2008 — 8:30 a.m.
Pancake Breakfast; 10:00 a.m. Easter Egg Hunt — Pantera Park, 738
Pantera Drive.
MARCH 18, 2008 PAGE 4 CITY COUNCIL
5.3 Planning Commission Meeting — March 25, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.4 Parks and Recreation Commission Meeting — March 27, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.5 City Council Meeting—April 1, 2008 — 6:30 p.m., AQMD/Government Center
Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Herrera moved, C/Chang seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
(a) Study Session Minutes of March 4, 2008 — as submitted.
(b) Regular Meeting Minutes of March 4, 2008 — as submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
meeting of February 12, 2008.
6.3 RATIFIED CHECK REGISTER dated February 28, 2008 through March 12,
2008 totaling $974,563.20.
6.4 APPROVED AMENDMENT TO THE AGREEMENT OF PURCHASE AND
SALE FOR SURPLUS PROPERTY BETWEEN THE CITY AND HORIZON
PACIFIC, INC., A CALIFORNIA CORPORATION, AT 1325 SUMMITRIDGE
DRIVE, COMMONLY KNOWN AS SUMMITRIDGE MINI -PARK,
EXTENDING THE BUYER'S CONTINGENCY REVIEW PERIOD AN
ADDITIONAL 60 DAYS.
6.5 APPROVED AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH LDM ASSOCIATES INCREASING THE AMOUNT BY
$15,000 FOR A TOTAL CONTRACT AMOUNT OF $39,772 FOR
PROVIDING "AS -NEEDED" PLANNING SERVICES IN FY 07-08.
6.6 APPROVED AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH DAPEER, ROSENBLIT & LITVAK, LLP INCREASING THE AMOUNT
BY $15,000 FOR A TOTAL CONTRACT AMOUNT OF $40,000 FOR
PROVIDING CITY PROSECUTOR SERVICES IN FY 07-08.
MARCH 18, 2008 PAGE 5 CITY COUNCIL
6.7 APPROVED AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND CONSULTANT
SERVICES FOR DESIGN AND CONSTRUCTION OBSERVATION TO BE
PROVIDED BY DAVID EVANS AND ASSOCIATES FOR SYCAMORE
CANYON PARK TRAIL — PHASE III, IN AN AMOUNT NOT -TO -EXCEED
$35,000.
6.8 APPROVED PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL INTERCONNECT
LINKS — PHASE 1 PROJECT IN THE AMOUNT OF $436,076.30 TO PTM
GENERAL ENGINEERING SERVICES, INC. AND AUTHORIZED A
CONTINGENCY AMOUNT OF $40,000 FOR CONTRACT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL
AUTHORIZATION AMOUNT OF $476,076.30 AND REJECTED LOW BID
SUBMITTED BY PRO -TECH ENGINEERING.
C/Chang spoke about the bid process and the investigation staff conducted
to help Council reach its decision.
6.9 APPROVED CONTRACT AMENDMENT WITH ADVANTEC CONSULTING
ENGINEERS FOR ON-GOING CITYWIDE TRAFFIC SIGNAL TIMING
PROGRAM IN THE AMOUNT OF $12,000 FOR A TOTAL AUTHORIZATION
AMOUNT OF $62,000.
5.10 AUTHORIZED THE CITY MANAGER TO AMEND THE PROFESSIONAL
SERVICES AGREEMENT WITH MAXIMUS IN THE AMOUNT OF $21,827
TO INCLUDE A COST ALLOCATION PLAN COMPONENT TO THE USER
FEE AND RATE STUDY CONTRACT FOR A TOTAL CONTRACTAMOUNT
OF $58,227.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Chang said he agreed with comments made about keeping the community
upgraded. The Neighborhood Improvement Committee and Code Enforcement
officers work with community members to make sure the City is well maintained. In
fact, during February the Neighborhood Improvement Officers conducted 1,100
property inspections. Officers issued 501 notices to residents asking them to
upgrade their properties and improve landscaping; 271 notices were issued for
improper display of temporary banners, balloons and business signs; 114 notices
were issued for removal of illegal signs in the public right-of-way; 77 notices were
issued for encroachments into the public right-of-way (portable basketball hoops,
debris, furniture, etc.) The City also routinely mitigates graffiti. He spoke about the
opening of Chili's and invited residents to participate in the grand opening. Every
MARCH 18, 2008 PAGE 6 CITY COUNCIL
quarter the Sanitation District sponsors a Household Hazardous Waste pickup.
About 1200 households participated in the February event. About 80% of the
collected products can be recycled. He thanked residents for their support and
attention to keeping the planet clean. He attended funeral services for Don
Buckland and for Pomona Unified School District Board Member Nancy McCracken.
C/Tye welcomed Sgt. Marc Saunders to D.B. He thanked residents in the area of
Ronald Reagan Park for successfully expressing their concerns about placement of
a cell site in the park. As a result of their efforts, Sprint Nextel listened and withdrew
their application. Last week he, CM/DeStefano and Asst. to CM/McLean
participated in the National League of Cities in Washington, D.C. They visited with
Congressman Miller and thanked him for his support to D.B. This year's Federal
Budget is proposed to be in excess of $3 trillion dollars that includes a $160-180
billion deficit. He said he was confident that Congressman Millerwould keep a keen
eye on things in Washington, D.C. He attended the memorial for Mrs. McCracken
who passed away at age 80. April would have marked her 26th year of service in
the Pomona Unified School District. The good news is that after almost four months
of hospitalization, Deputy Rick Wright has been released and will continue to
undergo extensive rehabilitation. He encouraged anyone within the boundaries of
the Pomona Unified School District who wished to participate in filling the vacancy
within the School District to get their application in. Applications are available at the
Superintendent's office, 800 South Garey Ave. and are due back no later than 5:00
p.m. on March 31. For convenience the application packet can be downloaded at
www.qusd.orq Superintendent Thelma Melendez -de Santa Ana needs good
people to help her continue to make positive changes.
C/Herrera congratulated staff and particularly PWD/Liu on a successful application
for $320,000 received from the State Resources Agency for an environmental
enhancement and mitigation program grant for reforestation of 12 acres on Golden
Springs Dr. within the SR57/60 interchange area. She announced that David
Varnum staff member for Congressman Gary Miller is leaving in a couple of months.
She wanted to thank him for being such an outstanding representative for
Congressman Miller and for collecting information on what is happening in various
cities. She wished Mr. Varnum good luck in his new location. Al Rumpilla has been
one of the original gadflies for the City since incorporation and has been the voice
and conscience for the City Council for a number of years. She has heard Council
Members refer to Mr. Rumpilla as the 6th Council Member. She wished him well in
his upcoming surgery and hoped to see him return in good form in the very near
future. She said the Council would keep his comments in mind when next
discussing political sign issue. She said she was pleased to be back. She
welcomed a new grandchild and her husband had knee surgery so she had her
hands full with family members.
MPT/Everett welcomed C/Herrera back to the City Council and congratulated heron
her new grandchild and her husband's recovery. He said it was his privilege to
attend the PUSD School Board meeting last Tuesday to represent the Mayor and
City Council as well as the community of D.B. in respect and thanks forthe life and
service of Nancy McCracken. One of Ms. McCracken's first projects was the
MARCH 18, 2008 PAGE 7 CITY COUNCIL
JROTC. Other educational elements near and dear to Nancy were the arts and
music programs. Part of the memorial service was provided by the very
professional jazz band from Garey High School and the JROTC from Genesha High
School presided over the flag folding ceremony. He attended the Miss Diamond
Bar selection meeting at Diamond Bar High School 2008. He is also a member of
the Neighborhood Improvement and the committee takes healthy pride in the
beauty of the City. Citizen input as it relates to current and future projects is always
appreciated. He thanked residents for their input and passion and wished Al
Rumpilla well through his surgery. He wished everyone a Happy Easter.
Among many events the past two weeks, M/Tanaka read for a fifth grade class at
Rancho Elementary School for students involved with the Read Across America
Program. He attended a Mardis Gras dinner dance and St. Patrick's Day lunch with
the seniors. He recognized the memorial services and celebration of life services
for Nancy McCracken and Donald Buckland. He expressed his condolences to their
families and especially to Marie Buckland. He attended a breakfast with Senator
Bob Margett during which a Caltrans speaker talked about many projects including
those that would directly affect D.B. He said he was honored to act as emcee for
the Miss Diamond Bar event and congratulated all who participated. Miss Diamond
Bar for 2008 is Ashley Rush. Miss Diamond Bar and her court will make their first
public appearance on Saturday at the 25th annual Easter Egg Hunt at Pantera Park.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular
City Council meeting at 8:07 p.m.
FOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2008.
JACK TA,NAKA, MAYOR
Agenda # 6.2
Meeting Date: April 1, 2008
• UNCIL,� �, 7
AGENDA REPOKT
v
s a
re
TO: Honorable Mayor and Memb rs of the City Council
fl
FROM: James DeStefano, City Ma
TITLE: Ratification of Check Register da ed March 13, 2008 through March 26,
2008 totaling $427,220.88.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $427,220.88 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated March 13, 2008 through March 26,
2008 for $427,220.88 is being presented for ratification. All payments have been made
in compiliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Finance Oirqctor
Assistant City Manager
Attachments: Affidavit and Check Register — 03/13/08 through 03/26/08.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated March 13, 2008 through March 26, 2008 has been audited and
is certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
Amount
General Fund
$371,125.28
Community Organization Support Fund
800.00
Prop A - Transit Fund
43,331.37
Int. Waste Mgt Fund
5,481.01
AB2766 - AQMD Fund
1,200.35
CDBG Fund
688.82
LLAD #38 Fund
2,827.87
LLAD #39 Fund
872-90
LLAD #41 Fund
726.00
Capital Improvement Project Fund
167.28
$427,220.88
Signed:
Linda G. MagnL/sob
Finance Director
Page 1
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/21/2008
08 -PP 06
PAYROLL TRANSFER
oio TRANSFER-08/PP
RANSFER-0oiPP
3/21/2008
PAYROLL TRANSFER
05
118
10200
1,200.35
$153,873.63
3/21/2008
PAYROLL TRANSFER
P/R TRANSFER -08/13P 05
125
10200
688.82
3/21/2008
PAYROLL TRANSFER
P/R TRANSFER-08/PP 05
001
10200
142,138.23
3/21/2008
PAYROLL TRANSFER
P/R TRANSFER-08/PP 05
112
10200
4,445.22
P/R TRANSFER-08/PP 05
115
10200
5,401.01
3/13/2008
79370
AT & T
3/13/2008
AT & T
PH -SVCS -GENERAL----------
0014090
42125
24.37
$53.05
PH.SVCS-GENERAL
0014090
42125
28.68
3/13/2008
79371
ICLAUDE BAUDIN
FACILITY REFUND -DBC
001
36615
600.001
$600.00
3!13/2008
79372
JENNIFER BURNS
FACILITY REFUND -DBC
001
23002
500.00
$500.00
3/13!2008
79373
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
3/13!2008
DAY & NITE COPY CENTER
0015350
42110
$152.63
3/13/2008
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
3/13/2008
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
::::]40.05
PRINT SVCS -RECREATION
0015350
42110
3/13/2008
79374 IDELTA
CARE USA
MAR 08 -DENTAL PREM
001
21104
348.99
$348.99
3/13/2008
79375 IDENNIS
CAROL
PROF.SVCS-SS/CC MTG
0014030
44000
225.00
$225.00
3/13/2008 1
79376 IDIAMOND
BAR INTERNATIONAL DELI
SUPPLIES -RECREATION
0015350
41200
78.00
$78.00
3/13/2008FDMOND
BAR PETTY CASH
SUPPLIES -DBC
3!13/2008
MOND BAR PETTY CASH
0015333
41200
51.92
$396.20
3/13/2008MOND
BAR PETTY CASH
FILING FEE-P/WKS
0015510
4210
50.00
3/13/2008MOND
BAR PETTY CASH
MTG-CMGR
0014030
42325
39.00
BAR PETTY CASH
MTG-COMM DEV3/13/2008MOND
0015210
42340
10.00SCAG
BAR PETTY CASH
MTG-PANKS
0015510
42325
13.003/13/2008MOND
3/13/2008
MOND BAR PETTY CASH
HHWIE MTG-P/WKS
1155515
42325
40.00
3/13/2008MOND
BAR PETTY CASH
POSTAGE-CAFR0014090
42120
12.2p
3/13/2008
MOND BAR PETTY CASH
SUPPLIES -RECYCLING
1155516
41200
20.00
BAR PETTY CASH
BRIDAL FAIR-P/INFO0014095
423353/13/2008DIAMOND
6.00
3/13/2008
DIAMOND
BAR PETTY CASH
SGVCOG MTG-COMM DEV
0015210
42325
39.50
3/13/2008
DIAMOND
BAR PETTY CASH
MTG-CMGR
0014030
42330
40.52
EQ MAINT-ROAD MAINT
0015554
42200
8.65
Page 1
Page 2
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Transaction Description
Check Date
Check Number
Vendor Name
Fund/
Dept
Acct #
Amount
Total Check Amount
3/13/2008
79377...
IDIAMOND BAR PFTTY cncu
3/13/2008
DIAMOND BAR PETTY CASH
�r-MOut UUrvr-GUUNLAL
0014010
42330
27.41
$396.20...
3/13/2008
DIAMOND BAR PETTY CASH
SUPPLIES -RECYCLING
1155516
41200
20.00
3/13/200815210
DIAMOND BAR PETTYPETCASH
MTGS-COMM DEV
42325
10.00
CONF-COMM DEV
0015240
42330
8.00
3/13/2008
79378
DIEHL EVANS AND COMPANY LLP
PROF.SVCS-AUDITING
3/13/2008
DIEHL EVANS AND COMPANY LLP
�:
0014050
44010
4,500.00
$11,395.00
PROF.SVCS-AUDITING
0014050
44010
6,895.00
3/13/2008
79379
1JEANNIE DIMMANO
FACILITY REFUND -DBC
001
36615
400.00
$400.00
3/13/2008
79380
DIVERSIFIED PARATRANSIT INC
DIAMOND RIDE SVCS -FEB 08
1125553
45529
37,126.15
$37,126.15
3/13/2008
79381
FEDEX
3!13/2008
IFEDEX
EXPRESS MAIL -GENERAL
001409042120
122.79
$559.17
EXPRESS MAIL -GENERAL
0014090
42125
436.38
3/13/2008
79382
ILESLEY FLORENDO
FACILITY REFUND -DBC
001
23002
100.001
$100.00
3/13/2008
79383
GRAND MOBIL
VEH MAINT-ROAD MAINT
0015554
42200
873.17
$873.17
3/13/2008
79384
CHRIS HUTCHENS
FACILITY REFUND -DBC
001
36615
400.001
$400.00
3/13/2008
79385
INLAND ROUNDBALL OFFICIALS
OFFICIAL SVCS -MAR 08
0015350
45300
660.001-$660.00
3/13/2008
79386
JUDICIAL DATA SYSTEMS CORPORATION
PARKING CITE ADMIN -FEB 08
0014411
45405
830.16
$830.16
3/13/2008
79387
JENNIE LUCERO
REFUND -EN 06-504
001
23012
9?5.001
$925.00
3/13/2008
79388
LILY MA
FACILITY REFUND -DBC
001
23002
100.00
$100.00
3/13/2008
79389
1NATIONAL LEAGUE OF CITIES
MEMBERSHIP DUES -FY 08/09
0014090
42315
4,295.00
$4,295.00
3/13/2008
79390
STAN OFOMATA
FACILITY REFUND -DBC
001
36615
400.00
$400.00
1
3/13/2008
79391
JAY PARAYNO
FACILITY REFUND -DBC
001
23002
100.00
$100.001
3/13/2008
79392
IKANU PATEL
FACILITY n
nErLIrvu-utsi
001 I
23002
350.00
$350.00
Page 2
Page 3
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Transaction Description
Check Date
Check Number
Vendor Name
Total Check Amount
Fund/ Dept
Acct #
Amount
3/13/2008
79393
CHRISTEL REYNa
�.,.,, ,_.. ___....__ _
r/AUILi i r KtruND-UBG
11 001
23002
500.00
$500.00
3/13/2008
79394
ALAN SANDS
FACILITY REFUND -DBC
$300.00
001
23002
300.00
3/13/2008
79395
ISECTRAIN SECURITY INC.
COURIER SVCS -MAR 08
$308.46
0014090
44000
308.46
3/13/2008
79396
DENISE THOMPSON
FACILTY REFUND -DBC
$234.16
001
36615
234.16
3/13/2008
79397
UCN INC
LONG DIST SVCS
$55.31
0014090
42125
55.31
3/13/2008
79398
UNITED PARCEL SERVICE
EXPRESS MAIL -GENERAL
$13.27
0014090
42120
13.27
3/13/2008
79399
IWELLS FARGO BANK
VEH MAINT-RECREATION
$457.93
0015310
42200
457.93
3/13/2008
79400
WILS
REC MTG-A BATSON
$18.00
0015350
42340
18.00
3/13/2008
79401
IMICHAEL WOODY
FACILITY RENTAL -DBC
$400.00
001
36615 1
400.00
3/13/2008
79402
IPAUL WRIGHT
AN SVCS -P/C, CC MTG
$175.00
0014090
44000
175.00
3/20/2008
79403
JOSEPH ADLING
PK REFUND-PANTERA
$50.00
001
23002
50.00
3/20/2008
3/20/2008
3/20/2008
79404
ADVANCED APPLIED ENGINEERING INC
ADVANCED APPLIED ENGINEERING INC
ADVANCED APPLIED ENGINEERING INC
ADMIN FEE -EN 07-559
ADMIN FEE -EN 07-559
PROF.SVCS-EN 07-559
$215.00
001
001
001
23012
34650
23012
53.75
53.75
215.00
3/20/2008
79405
AGI ACADEMY CORP
CONTRACT CLASS -WINTER
$1,323.00
0015350
45320
1,323.00
3/20/2008
79406
AMERITECH BUSINESS SYSTEMS
COPIER-H/R
$1,885.63
0014070
41300
1,885.63
3/20/2008
79407
CHRISTINE ANN ANGELI
ICONTRACT CLASS -WINTER
$141.00
0015350
45320
141.00
3/20/2008
79408
JANTHONY E JORDAN
REIMB-CPRS CONF
$114.14
0015310
42330
114.14
3/20/2008
3/20/2008
3/20/2008
79409
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ADMIN
ADMIN
PROF.SVCS-EN 07-578
FEE -EN 07-578
FEE -EN 07-578
$742.50
001 001
001
23012 23012
34650
742.50
133.65
- inn F_
Page 3
Page 4
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Transaction Description
Check Date
Check Number
Vendor Name
Fund/ Dept
Acct #
Amount
Total Check Amount
3/20/2008
79410
INESTOR C BATIN
PK REFUIVD-SYC CYN PK
001
23002
50.00
$50.00
3/20/2008
79411
BENESYST
FLEX ADMIN SVCS -4TH QTR
0014060
42346
85.00
$85.00
3/20/2008
79412
IBENESYST
3/21/08-P/R DEDUCTIONS
001
21105
702.48
$702.48
3/20/2008
79413
IBEST LIGHTING PRODUCTS
MAINT-PETERSON PARK
0015333
42210
117.96
$117.96
3/20/2008
79414
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
3/20/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
2301071-208.80
270.00
$2,660.00
3/20/2008
BONTERRA CONSULTING INC.
001
34430-270.00
3/20/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
23010208.80
3/20/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
34430
3/20/2008
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
23010,160.00
PROF.SVCS-FPL 2002-65001
230101,500.00
3/20/2008
79415
BURGER CONTINENTAL
FOOD -SR MARDI GRAS
0015350
45300
1140.001$1,140.00
20/2008
L3/2012008
79416
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
ICATALINA0015333
BALLAST BULB COMPANY
41200
83.72
$255.19
SUPPLIES -DBC
0015333
41200
171,47
3/20/2008
79417
TINA CHANG
CONTRACT CLASS -WINTER
0015350
45320
198.00
$198.00
3/20/2008
79418
CHARTER OAK GYMNASTICS, INC.
ICONTRACT CLASS -WINTER
0015350
45320
351.00
$351.00
3/20/2008 1
79419
ICHRISTIN J MURPHEY
REIMB-CPRS CONF
0015350
42330
135.73
$135.73
3/20/2008
79420
CLAUDE G BRADLEY
REIMB-CPRS CONF
0015310
42330
51.00
$51.00
3/20/2008
79421
IWANDA COBB
FACILITY RENTAL -DBC
001
23002
100.00
$100.00
3/20/2008 1
79422
1CONSTANCE J. LILLIE
CONTRACT CLASS -WINTER
0015350
45320
624.00
$624.00
3/20/2008
79423
DAPEER ROSENBLIT & LITVAK LLP
LEGAL SVCS -FEB O8
0014020
44023
1,034.49
$1,034,49
3/20/2008
79424
DAVID A DOYLE
REIMB-LEAGUE CONF
0014030
42330
97.00
$97.00
3/20/2008
79425
DAVID EVANS AND ASSOCIATES INC
PROF SVCS FPL 2005-130
001 1
23010 1
326.501
$326 50
Page 4
Page 5
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Transaction Description
Check Date
Check Number
Vendor Name
Fund/ Dept
Acct #
Amount
Total Check Amount
3/20/2008
1 79425...
IDAVID EVANS ANnACcncieTGc iI.m"
„.-..,., -__ -_. ____ ___
3/20 2008Lr�uiwiry
DAVID EVANS AND ASSOCIATES INC
rtt-rrL LUUb-130
001
34430
I
58.77
$326.50 ...
ADMIN FEE FPL 2005-130
001
23010
58.77
3/20/2008
79426
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
3/20/2008
DAY & NITE COPY CENTER
0015350
42110
4.33
$256.26
3/20/2008
DAY &NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
211,88
PRINT SVCS -COMM SVCS
0015350
42110
40.05
3/20/2008
79427
IDENNIS
CAROL
PROF.SVCS-PLNG COMM
0015210
3/20/2008
DENNIS CAROL
44000
125.00
$150.00
PROF.SVCS-ADMIN REVIEW
0015210
44000
25.00
3/20/2008
79428
DEPARTMENT OF JUSTICE
PRE-EMPLOYMENT SCREENING
0014060
42345
64.00
$64.00
3/20/2008
79429
DH MAINTENANCE
JANITORIAL SVCS -DBC MAR
0015333
45300
3/20/2008
DH MAINTENANCE
12,250.83
$13,644.00
3120/2008
DH MAINTENANCE
JANITORIAL SVCS -PARKS
0015340
42210
735.17
ADDL JANITORIAL SVCS -DBC
0015333
45300
658.00
3/20/2008
79430
DIAMOND BAR CHINESE AMERICAN ASSN
AD-ANNL GALA PROG
0114010
42355
100.00
$100.00
3/20/2008
79431
DIAMOND BAR CHINESE AMERICAN ASSN
EVENT TABLE SPONSOR
0114010
42355
700.00
$700.00
3/20/2008
79432
DIAMOND BAR CHINESE ASSOCIATION
PK REFUND-SYC CYN PK
001
23002
50.00
$50.00
3/20/2008
79433
DIAMOND BAR COMMUNITY PRESCH�OL��FA
ILITY RENTAL -DBC
3/20/2008
DIAMOND BAR COMMUNITY PRESCHILITY
INS -DBC
001
23002
500.00=$681.80
001
23004
181.80
3/20/2008
79434
DIAMOND BAR HAND CAR WASH
CAR WASH -GENERAL
3/20/2008
DIAMOND BAR HAND CAR WASH
CAR WASH -COMM SVCS
0014090F42200
2200
101.91
$158.88
3/20/2008
DIAMOND BAR HAND CAR WASH
00153102200
11,99
CAR WASH -ROAD MAINT
0015554
44.98
3/20/2008
79435
EL CAPITAN THEATRE
EXCURSION -DAY CAMP
0015350
42410
1,265.00
$1,265.00
3/20/2008
79436
EXCEL LANDSCAPE
ADDL MAINT-DIST 38
1385538
42210
319.19
$319.19
3/20/2008
79437
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -GENERAL
3/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-285
0014090
42120
21.40
$216.40
3/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-287
001
23010
32.50
3/2012008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS
MAIL -FPL 2007-163
001
23010
32.50
001
23010
32.50
Page 5
Page 6
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/20/2008
79437...
1EXPRESS MAIL CORPORATP ArCni miT
3/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
F-ArnCJJ MAIL-rrL:eMI-294
001
23010
16.25
$216.40 ...
3/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-298
001
23010
32.50
3/20/2008
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2008-300
001
23010
32.50
EXPRESS MAIL -GENERAL
0014090
42120
16.25
3/20/2008
79438
JE
TERMINETIOS OF SO CAL INC
PEST CONTROL SVCS -DBC
3/20/2008
EXTERMINETICS OF SO CAL INC
0015333
45300
75.00
$115.00
RODENT CONTROL SVCS -DBC
0015333
45300
1
40.00
3/20/2008
79439
JESPERANZA FLORES
CONTRACT CLASS -WINTER
0015350
45320 1
450.00
$450.00
3/20/2008
79440
IRICHARD FLORES
ENTERTAINMENT -SR DANCE
0015350
45300
350.00
$350.00
3!20/2008 1
79441
IFRANCHISE TAX BOARD
SLRY ATTCHMT-3/21/08
001
21114 1
100.00
$100.00
3!20/2008 1
79442
IDIANE GAMBOA
FACILITY RENTAL -DBC
001
23002
100.00
$100.00
3/20/2008
79443
WILLIAM GIEBE
CONTRACT CLASS -WINTER
0015350
453201,531.20
$1,531.20
3/20/2008
79444
GO LIVE TECHNOLOGY INC
PROF. SVCS-FEB/MAR
3/20/20080014070
GO LIVE TECHNOLOGY INC
R44000
3,750.00
$4,125.00
PROF-SVCS-FEB/MAR
0014070
R44000
375.00
3/20/2008
79445
ICHAD GONELLA
CONTRACT CLASS -WINTER
0015350
45320
867.00
$867.00
3/20/2008
79446
GRAFFITI CONTROL SYSTEMS
GRAFFITI REMOVAL -FEB 08
0015230
45520
6,000.00
$6,000.00
3/20/2008
79447
SALLY GRIFFIN
FACILITY REFUND -DBC
001
23002
100.00
$100.00
3/20/2008
79448
SHANNON GRIFFITHS
CONTRACT CLASS -WINTER
0015350
45320
189.00
$189.00
3/20/2008
79449
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
3/20/2008
HALL & FOREMAN, INC.
0015551
45223
86.91
$2,661.84
3/20/2008
HALL & FOREMAN, INC.
PROF -SVCS -INSPECTIONS
0015510
45227
259.49
3!20/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-578
001
23012
302.50
3/20/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-578
001
23012
75.63
3/20/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-578
001
34650-75.63
3/20/2008
HALL & FOREMAN, INC.
PROF SVCS -EN 07-578
001
23012
472.50
3/2012008
HALL & FOREMAN, INC.
ADMIN
FEE -EN 07-578
001
23012
118.13
ADMIN
FEE -EN 07-578
001
34650
-118.13
Page 6
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
1 45300
1 4530011
42210
41200
$1,340.00
Acct #
Amount
Total Check Amount
3/2n/2nn8
70A 40 ••.
L U 1 VCIVIMIV
IUAI ' °—REIMI^„ , INC.ROF.SVCS-INSPECTIONS
1 0015333
0015510
45227
254,94
$2,661.84
3/20/2008
001
HALL & FOREMAN, INC.
PROF.SVCS-EN 01-323
001
23012
367.50
...
3/20/2008
INLAND EMPIRE STAGES
INLAND EMPIRE STAGES
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-323
001
23012
91.88
3/20/2008
45310
45310
HALL & FOREMAN, INC.
ADMIN FEE -EN 01-323
001
34650
-91.88
3/20/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-507
001
23012
655.50
3/20/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
001
23012
163.88
3/20/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
001
34650
-163.88
3/2012008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-567
001
23012
262.50
3/2012008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-567
001
23012
65.63
3/20/2008
HALL & FOREMAN, INC. IADMIN
FEE -EN 07-567
001
34650
-65.63
3/20/2008 I
79450
(THERESA HAMILTON
PK REFUND-SYC CYN PK
001
1 45300
1 4530011
42210
41200
$1,340.00
23002 1
250.001
$250.00
3/20/2008
79454 HYDRO CONNECTIONS INC
MAINT-DBC
1 0015333
3/20/2008
79451
DANA HOLDEN
FACILITY RENTAL -DBC
001
23002
200.0011
$200.00
1 23002
350.00
$350.00
3/20/2008 I 79452 IHOLLYWOOD BOWL
EXCURSION -HOLLYWOOD BOWL 0015350_L453101 428.00 $428.00
3/20/2008
3/20/2008
79453
HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
SUPPLIES -RECREATION
0015340
0015350
1 45300
1 4530011
42210
41200
3/20/2008
3/20/2008
79456
INLAND ROUNDBALL OFFICIALS
INLAND ROUNDBALL OFFICIALS
OFFICIAL SVCS -MAR
OFFICIAL SVCS -MAR
0015350
0015350
1 45300
1 4530011
660.00
680.00
$1,340.00
205.73
236.97
79457
$442.70
3/20/2008
79454 HYDRO CONNECTIONS INC
MAINT-DBC
1 0015333
3/20/2008
79458
42210
611.61
$611.61
23002
200.0011
$200.00
3/20(2008
3/20/2008
3/20/2008
3/20!2008
79459
3/20/2008
3/20/2008
79455
INLAND EMPIRE STAGES
INLAND EMPIRE STAGES
EXCURSION -ORCHID SHOW
EXCURSION -TRANSPORTATION
0015350
1125350
45310
45310
1,224.00
1.065.00
$2,289.00
3/20/2008
3/20/2008
79456
INLAND ROUNDBALL OFFICIALS
INLAND ROUNDBALL OFFICIALS
OFFICIAL SVCS -MAR
OFFICIAL SVCS -MAR
0015350
0015350
1 45300
1 4530011
660.00
680.00
$1,340.00
3/20/2008
79457
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2007-292
001
23010 1
2-25.001$225.00
3/20/2008
79458
MARINA KAYABAN
JPK REFUND -HERITAGE
001
23002
200.0011
$200.00
3/20(2008
3/20/2008
3/20/2008
3/20!2008
79459
KENS HARDWARE
KENS HARDWARE
KENS HARDWARE
KENS HARDWARE
SUPPLIES -PARKS
SUPPLIES -DBC
SUPPLIES -RECREATION
SUPPLIES -COMM SVCS
0015333
0015340F42200
0015350
0015310
224.44
131.73
5.92
38.47
$400.56
Page 7
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/20/2008
I 79460
(KIDS CAN DO GYMNASTICS
ADMIN FEE -FPL 2007-263
001
34430
-153.90
ICONTRACT CLASS -WINTER
0015350
45320
33.001
$33 00
3/20/2008
79461
KIDZ LOVE SOCCER
1CONTRACT CLASS -WINTER
1 0015350
1 45320 1
2,041.801
$2,041.80
3/20/2008
LAND MATTERS
ADMIN FEE -FPL 2007-263
001
34430
-153.90
3/20/2008 1
79462
IKIMBERLY D MOLINA
REIMS -LEAGUE CONF
1 0015510
42330
68.221
$68.22
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-167
001
34430
-20.25
3/20/2008 1
79463
IKIRK STEINKE ELECTRIC
JELECT REPAIR -PETERSON
0015340
1 42210 1
4,936.00
$4,936.00
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-213
001
23010
20.25
3/20/2008 1
79464
GABRIELA KLEIN
ICONTRACT CLASS -WINTER
1 0015350
1 45320 1
270.001
$270.00
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-220
001
23010
1,056.15
3/20/2008
79465
KWIK COVERS
ITABLE COVERS -RECREATION
1 0015350
1 41200 1
1,571.331
$1,571.33
3/20/2008
79466
LAND MATTERS
ADMIN FEE -FPL 2007-263
001
23010
153.90
$855.00
3/20/2008
LAND MATTERS
ADMIN FEE -FPL 2007-263
001
34430
-153.90
3/20/2008
LAND MATTERS
PROF.SVCS-FPL 2007-263
001
23010
855.00
3/20/2008 79467 LAUREL A MEYER REIMS-CRPS CONF 0015350 42330 143.46 $143.46
3/20/2008
79468
LDM ASSOCIATES INC.
CONSULTANT SVCS -DEC 07
0015210
44250
440.00
$5,208.74
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2005-167
001
23010
112.50
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-167
001
23010
20.25
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-167
001
34430
-20.25
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-213
001
23010
112.50
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-213
001
23010
20.25
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-213
001
34430
-20.25
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-220
001
23010
1,056.15
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-220
001
23010
190.11
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-220
001
34430
-190.11
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-234
001
23010
112.50
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-234
001
23010
20.25
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-234
001
34430
-20.25
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-250
001
23010
651.76
3120/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
23010
117.32
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-250
001
34430
-117.32
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2005-253
001
23010
37.50
3/20/2008
JLDM
ASSOCIATES INC. JADMIN
FEE -FPL 2005-253
001
23010
6.75
Page 8
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
Check Number
Vendor Name
Transaction Description
ADMIN FEE -FPL 2005-253
Fund/ Dept
001
Acct #
34430
Amount
-6.75
Total Check Amount
$5,208.74 ...
3/20/2008
79468...
LDM ASSOCIATES INC.
3/20/2008
001
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2005-150
001
23010
37.50
LEIGHTON & ASSOCIATES, INC.
3/20/2008
001
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-150
001
23010
6.75
LEIGHTON & ASSOCIATES, INC.
3/20/2008
001
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2005-150
001
34430
-6.75
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-266
001
23010
56.25
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-266
001
23010
10.13
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-266
001
34430
-10.13
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-277
001
23010
753.67
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-277
001
23010
135.66
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-277
001
34430
-135.66
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-281
001
23010
93.75
3/2012008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-281
001
23010
16.88
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-281
001
34430
-16.88
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-285
001
23010
602.23
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-285
001
23010
108.40
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-285
001
34430
-108.40
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-286
001
23010
37.50
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-286
001
23010
6.75
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-286
001
34430
-6.75
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-287
001
23010
767.43
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-287
001
23010
138.14
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-287
001
34430
-138.14
3/20/2008
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-293
001
23010
337.50
3/20/2008
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-293
001
23010
60.75
3/20/2008
JLDM
ASSOCIATES INC.
ADMIN FEE -FPL 2007-293
001
34430
-60.75
3/20/2008 1 79469 JKWANG HO LEE PLNG COMM -1/8 1 0015210 1 44100 1 65.001 $65.00
3/20/2008
79470
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 03-405
001
23012
1,813.50
$2,663.50
3/20/2008
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 06-544
001
23012
850.00
3/20/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 06-544
001
23012
153.00
3/20/2008
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 06-544
001
34650
-153.00
3/20/2008
79471
ILIEBERT CASSIDY WHITMORE
LEGAL SVCS-H/R
001402044021
270.00
$531.00
3/20/2008
LIEBERT CASSIDY WHITMORE
LEGAL SVCS-H/R
0014020
44021
261.00
Page 9
Check Date lCheck Number
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check
3/20/2008 79472 DORA LONYAI ICONTRACT CLASS -WINTER 0015350 1 45300 453.601 $453.60
3/20/2008
79473
LOS ANGELES COUNTY PUBLIC WORKS
TRFFC SIGNAL MAINT-DEC 07
0015554
45507
315.79
$453.32
3120/2008
79484
LOS ANGELES COUNTY PUBLIC WORKS
SUMP PUMP MAINT-JAN 08
0015340
1 42210
137.53
$55.64
3/20/2008
79474
LOS ANGELES SPARKS
EXCURSION -SPARKS
1 00115350:174
2410
1,092.501
$17092.50
3/20/2008
79484
REKHA MITTAL
FACILITY RENTAL -DBC
001
23002
1 550.00
$55.64
3/20/2008
79475
LISA LU
RECREATION REFUND
001
34730
10.001
$10.00
3/20/2008
79476
IMAD SCIENCE CORPCONTRACT
CLASS -WINTER
0015350
45320
558.00
$558.00
3/20/2008
79477
MAGIC AND VARIETY ENTERTAINMENT
BALLOONIST -4TH OF JULY
0015350
45300
650.00
$650.00
3/20/2008
79478
IMAIN STREET TOURS
TRANSPORTATION -LIBRARY
1125350
45310
695.001
$695.00
3/20/2008
79479
KAREN MAY
CONTRACT CLASS -WINTER
1 0015350
45320
540.00
$540.00
3/20/2008
79480
RYAN MCLEAN
REIMB-NATL LEAGUE CONF
1 0014030
42330
177.471
$177.47
3/20/2008
79481
MINUTEMAN PRESS R & D BLUEPRINT
IPRINT SVCS -EN 07-567
1 001
23012
51.961
$51.96
3/20/2008
79482
REKHA MITTAL
FACILITY RENTAL -DBC
001
36615
-25.00
$525.00
3/20/2008
79484
REKHA MITTAL
FACILITY RENTAL -DBC
001
23002
1 550.00
$55.64
3/20/2008
79483
IMITY LITE INC
TABLES -HERITAGE PK
0015350
46250
768.91
$768.91
3/20/2008
79484
MR G'S PIZZERIA
MTG SUPPLIES-H/R
0014060
42325
55.64
$55.64
3/20/2008 1
79485
ISANDRA NELSON
FACILITY RENTAL -DBC
001
1 23002 1
500.001
$500.00
3/20/2008
79486
NINYO & MOORE INC
PROF.SVCS-EN 01-323
001
23012
133.00
$133.00
3/20/2008
79488
NINYO & MOORE INC
ADMIN FEE -EN 01-323
001
23012
23.94
$27.00
3/20/2008
NINYO & MOORE INC
ADMIN FEE -EN 01-323
001
34650
23.94
3120/2008
79487
KATHLEEN ERIN NOLAN
TING COMM -1/8
1 0015210
1 44100 1
65.001
$65.00
3/20/2008 1
79488
JOAK TREE LANES INC
ICONTRACT CLASS -WINTER
0015350
1 45320
27.001
$27.00
Page 10
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount I Total Check Amount
3/20/2008
79489
OFFICEMAX INC
SUPPLIES-CMGR
0014030
41200
175.44
$1,998.31
3/20/2008
OFFICEMAX INC
SUPPLIES -FINANCE
0014050
41300
145.43
3/20/2008
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
1,025.34
$133.28
3/20/2008
OFFICEMAX INC
SUPPLIES-PIINFO
0014095
41200
261.93
3/20/2008
79496
OFFICEMAX INC
SUPPLIES -DBC
0015333
41200
163.11
$3,800.00
3/20/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
0015350
41200
146.85
3/20/2008
1OFFICEMAX
INC
SUPPLIES-P/WORKS
0015510
41200
80.21
$118.59
3/20/2008 79490 ONTARIO ICE SKATING CENTER CONTACT CLASS -WINTER 0015350 45320 345.60 $345.60
3/20/2008
79491
ORKIN PEST CONTROL INC
GOPHER CONTROL -DIST 38
1385538
42210
57.75
$200,75-
3/20/2008
ORKIN PEST CONTROL INC
GOPHER CONTROL-SYC CYN PK
0015340
42210
60.50
3/2012008
ORKIN PEST CONTROL INC
GOPHER CONTROL-PANTERA PK
0015340
42210
82.50
$133.28
3/20/2008
79492
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
47.43
$24,077.90
3/20/2008
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
9,392.15
3/20/2008
79495
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
14,638.32
$133.28
3/20/2008
79493
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
8.00
$542.44
3/20/2008
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
208.88
3/20/2008
79495
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
325.56
$133.28
3/20/2008
79494
1PROTECTION SERVICE INDUSTRIES LP
JALARM SVCS -HERITAGE PK
0015340
42210
86.34
$86.34
3/20/2008 1
79495
IQUEST SOFTWARE INC
ICOMP MAINT-I.T.
0014070
42205
133.28
$133.28
3/20/2008
79496
R P LAURAIN & ASSOCIATES
PROF.SVCS-LAND STUDY
0015240
44000
3,800.001
$3,800.00
3/20/2008
79497
IRICK B YEE
REIMB-P/WKS LEAGUE
0015510
42330
118.59
$118.59
3/20/2008
79498
JRJM DESIGN GROUP INC
DESIGN SVCS-PANTERA PK
2505310
R46415
167.28
$167.28
3/20/2008
79499
MARY RODRICK
JPK REFUND -HERITAGE
001
1 23002
195.00
$195.00
3/20/2008
79500
FRANCIS SABADO
ICONTRACT CLASS -WINTER
0015350
1 45320
693.001
$693.00
Page 11
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date Check Number
Vendor Name
Transaction Description Fund/ Dept
Acct #
Amount
Total Check Amount
3/20/2008 I 79501
ISAN GABRIEL VALLEY COUNCIL OF GOVT
TAC MTG-LIU/YEE 0015510
42325
40.00
$40.00
3/20/2008 1 79502 ISARA SOMOGYI REIMB-CPRS CONF 1 0015310 1 42330 1 29.791 $29.79
3/20/2008
79503
SASAKI TRANSPORTATION SVCS.
PROF.SVCS-EN 06-513
001
23012
879.00
$879.00
3/20/2008
SASAKI TRANSPORTATION SVCS.
ADMIN FEE -EN 06-513
001
23012
158.22
3/20/2008
79505
SASAKI TRANSPORTATION SVCS.
ADMIN FEE -EN 06-513
001
34650
-158.22
$500.00
3/20/2008 1
79504
IJACK SHAH
JPLNG COMM -1/8
0015210
1 44100 1
65.001
$65.00
3/20/2008
SIMPSON ADVERTISING INC
DESIGN SVCS -CITY CLNDR
0014095
44000
5,980.81
3/20/2008 1
79505
IMICHAEL SHARPE
IFACILITY RENTAL -DBC
001
1 23002 1
500.00
$500.00
3/20/2008
79506
SIMPSON ADVERTISING INC
DESIGN SVCS -CITY CLNDR
0014095
44000
4,250.00
$19,399.35
3/20/2008
SIMPSON ADVERTISING INC
DESIGN SVCS -CITY CLNDR
0014095
44000
5,980.81
3/20/2008
79510
SIMPSON ADVERTISING INC
DESIGN SVCS -BANNER
0014095
44000
1,238.54
550.00
3/20/2008
SIMPSON ADVERTISING INC
DESIGN SVCS -NEWSLETTER
0014095
44000
150.00
3/20/2008
79511
SIMPSON ADVERTISING INC
DESIGN SVCS -NEWSLETTER
0014095
44000
1,335.00
$4,558.12
3/20/2008
SIMPSON ADVERTISING INC
DESIGN SVCS -NEWSLETTER
0014095
44000
1,300.00
3/20/2008
SIMPSON ADVERTISING INC
DSGN SVC-SNDY @ CTR LOGO
0014095
44000
1,560.00
3/20/2008
SIMPSON ADVERTISING INC
DESIGN SVC -EGG HUNT LOGO
0014095
44000
1,490.00
3/20/2008
SIMPSON ADVERTISING INC
DESIGN SVCS -CITY B/DAY
0015350
42353
1,125.00
3/20/2008 1
ISIMPSON
ADVERTISING INC IDESIGN
SVCS -CONCERTS
0015350
46250
970.00
3/20/2008 1 79507 ISKATE EXPRESS INC CONTRACT CLASS -WINTER 0015350 1 45320 1 144.001 $144.00
3/20/2008
79508
SMART & FINAL
SUPPLIES -CONCERTS
0015350
41200
300.01
$527.10
3/20/2008
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
263.22
3/20/2008
79510
SMART & FINAL
MEMO CREDIT -COMM SVCS
0015350
41200
-223.58
550.00
3/20/2008
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
180.36
3/20/2008
79511
SMART & FINAL
SUPPLIES -SR BINGO
0015350
41200
7.09
$4,558.12
3/20/2008
79509
IKEN SMITH
ENTERTAINMENT -SR TEA
1 0015350
1 45300 1
240.00
$240.00
3/20/2008
79510
ITRAVIS SOLES
PK REFUND -MAPLE HILL
001
1 23002 1
50.001
550.00
3/20/2008 1
79511
ISOUTHERN CALIFORNIA EDISON
JELECT SVCS -DIST 38
1385538
1 42126 1
31.221
$4,558.12
Page 12
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
ICheck Number)
Vendor Name
Transaction Description
Fund/ Dept
Acct #
VERIZON CALIFORNIA
PH -SVCS -PETERSON PK
Amount
Total Check Amount
3120/gong
I 7Q511eni
rrucn.,— i r .
0015340
3/20/2008
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
3/20/2008
3/20/2008
nulJUN
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
ELECT SVCS -DIST 41
ELECT SVCS -DBC
1385538
1415541
0015333
42126
42126
42126
77.46
15.36
4,434.08
$4,558.12 ...
3/20/2008
79512
SPORT PINS INTERNATIONAL INC IPROMO
ITEMS -CITY PINS
0014095
44000
2,806.96
$2,806.96
3/20/2008
79513
STATE BOARD OF EQUALIZATION
OCT -DEC 07 -SALES TAX 1
001
36650 1
24.22
$24.22
3/20/2008
79514
STATE DISBURSEMENT UNIT
SLRY ATTCHMT-0000932977
001
21114
337.02
$337.02
3/20/2008
79515
SARAH TAI NO
FACILITY RENTAL -DBC
001
23002
100.00
$100.00
3/20/2008
79516 ITENNIS ANYONE
CONTRACT CLASS -WINTER
0015350
45320
4,125.10
$4,125.10
3/20/2008
79517 THE CHILDRENS MUSEUM EXCURSION -TINY TOT
0015350
42410
120.00
$120.00
3!20/2008
79518 TIME WARNER MODEM SVCS -COUNCIL
0014010
42130
44.95
$44.95
3/20/2008 1
79519 JUNITED PARCEL SERVICE EXPRESS MAIL -GENERAL
0014090
42120
18.011
$18.01
3/20/2008
3/20/2008
79520 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT SCREENING
IUS HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT SCREENING
0014060
0014060
42345
42345
122.00
226.00
$348.00
3/20/2008
3/20/2008
3/20/2008
3/20/2008
79521 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC
VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS
VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-LORBEER SCH
VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-STARSHINE PK
0015333
0015340
0015340
0015340
45300
45300
42210
42210
5,428.33
23,657.80
140.32
347.23
$29,573.68
3/20/2008
79522 VALLEY TROPHY SUPPLIES -TROPHIES
0015350
41200
1,947.25$1,947.25
3/20/2008
79523 VANTAGEPOINT TRNSFR AGNTS-303248 3/21/08-P/R DEDUCTIONS
001
21108
4,813.09
$4,813.09
3/20/2008
79524
VERIZON CALIFORNIA
PH.SVCS-PANTERA
0015340
3/20/2008
VERIZON CALIFORNIA
PH -SVCS -PETERSON PK
0015340
3/20/2008
VERIZON CALIFORNIA
PH.SVCS-SYC CYN PK
0015340
3/20/2008
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
3/20/2008 1
VERIZON CALIFORNIA
PH.SVCS-HERITAGE FAX
0015340
Page 13
42125
88.57
$1,195.97
42125
88.57
42125
88.57
42125
39.96
42125
24.64
City of Diamond Bar - Check Register 03/13/08 thru 03/26/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/20/2008
79524...
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
29.64
$1,195.97...
3/20/2008
79526
VERIZON CALIFORNIA
PH.SVCS-GENERAL
0014090
42125
657.60
$500.00
3/20/2008
VERIZON CALIFORNIA
PH.SVCS-DIAL IN MODEM
0014090
42125
69.29
3/20/2008
79531
VERIZON CALIFORNIA
PH.SVCS-INFO TO GO
0014090
42125
109.13
$283.38
3/20/2008 1
79525
JW.W. GRAINGER INC.
SUPPLIES -DBC
1 0015333
1 41200 1
143.20
$143.20
3/20/2008
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -FEB
0015350
42140
1,830.00
3/20/2008 1
79526
ILOTIE WALKOWIAK
IFACILITY RENTAL -DBC
1415541
1 23002
500.001
$500.00
3/20/2008
79527
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -FEB
0015350
42140
420.00
$2,250.00
3/20/2008
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -FEB
0015350
42140
1,830.00
3/20/2008
79528
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
2,342.25
$7,461.41
3/20/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
872.90
3/20/2008
79530
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
710.64
$15,803.00
3/20/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
3,218.94
3/20/2008
79531
IWALNUT VALLEY WATER DISTRICT
WATER SVCS -DBC
0015333
42126
316.68
$283.38
3/20/2008 1
79529
IWAXIE SANITARY SUPPLY
SUPPLIES -DBC
10015333
1 41200 1
860.85
$860.85
3/20/2008
JYOSEMITE
YOSEMITE WATER
WATER SUPPLIES-SYC CYN PK
0015350
41200
1
17.40
3/20/2008 1
79530
WEST COAST ARBORISTS INC
TREE MAINT-FEB 08
1 0015558
1 45509 1
15,803.001
$15,803.00
3/20/2008 1
79531
IWORLDWIDE BINGO SUPPLIER
SUPPLIES -SR BINGO
1 0015350
1 41200 1
283,381
$283.38
3/20/2008 1
79532
ANGELA WRIGHT
FACILITY RENTAL -DBC
1 001
1 23002 1
100.00
$100.00
3/20/2008 1
79533
YI TONY TORNG
JPLNG COMM -1/8
1 0015210
1 44100 1
65.001
$65.00
3/20/2008
79534
WATER
EQ RENTAL-SYC CYN PK
0015310
42130
13.75
$31.15
3/20/2008
JYOSEMITE
YOSEMITE WATER
WATER SUPPLIES-SYC CYN PK
0015350
41200
1
17.40
$427,220.88
Page 14
CITY COUNCIL
TO: Honorable Mayor and Member of the City Council
VIA: James DeStefano, City Man
TITLE: Treasurer's Statement — February 008
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6.3
Meeting Date: Apr 1, 2008
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the February cash balances for the various
funds, with a breakdown of bank account balances, investment account balances, and the effective
yield earned from investments. This statement also includes a separate investment portfolio report
which details the activities of the City's investments. All investments have been made in accordance
with the City's Investment Policy.
PREPARED BY:
Linda G. Magnuson, Finance Director
Departm .n Head Assistant City Manager
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
February 29, 2008
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimat x n res.
James DeStefano, reasurer
BEGINNING
TRANSFERS
ENDING
BALANCE RECEIPTS
DISBURSEMENTS
IN (OUT)
BALANCE
GENERAL FUND
LIBRARY SERVICES FUND
$32,260,050.75 848,233.83
$1,389,300.62
($75,456.86)
$31,643,527.10
COMMUNITY ORG SUPPORT FD
0.00
1,485.32
1,700.00
(400.00)
0.00
GAS TAX FUND
TRANSIT TX(PR.OPA) FD
356,670.25 90,532.83
6,074.61
(614.68)
453,277.69
TRANSIT TX (PROP C) FD
948,934.93 170,238.03
1,666,218.45 76,420.95
63,755.34
12,766.16
1,068,183.78
ISTEA Fund
12,340.49
12,340.49
24,302.88
0.00
1,766,942.28
INTEGRATED WASTE MGT FD
TRAFFIC IMPROVEMENT FUND
350,401.25 4,252.00
21,146.80
5,175.65
0.00
338,682.10
387,463.01
AB2928-TR CONGESTION RELIEF FD 446,835.87
5,697.39
393,160.40
AIR QUALITY IMPRVMNT FD
70,088.95 16,608.34
5,006.96
6,570.43
1,886.89
453,406.30
83,577.22
TRAILS & BIKEWAYS FD
(26,825.00)
PARK FEES FD
377,556.54
(26,825.00)
PROP A - SAFE PARKS ACT FUND
92,617.79
5,025.55
382,582.09
PARK & FACILITIES DEVEL. FD
1,058,151.42
(92,617.79)
0.00
COM DEV BLOCK GRANT FD
CITIZENS OPT -PUBLIC SAFETY FD
(21,355.25) 38,279.00
2,148.37
19,016.17
(16,116.00)
1,077,167.59
(1,340.62)
NARCOTICS ASSET SEIZURE FD
170,295.47
342,156.45
4,600.00
2,959.77
168,655.24
CA LAW ENFORCEMENT EQUIP PRGI 77,630.53
5,031.19
347,187.64
LANDSCAPE DIST #38 FD
17,272.63 15,708.43
12,186.98
1,151.22
78,781.75
LANDSCAPE DIST #39 FD
LANDSCAPE DIST #41 FD
39,565.04 9,172.59
12,719.22
137.50
20,794.08
36,155.91
GRAND AV CONST FUND
80,479.01 8,619.66
0.00
4,957.09
693.14
84,834.72
CAP IMPROVEMENT PRJ FD
SELF INSURANCE FUND
(363,257.89)
90,279.44
18,045.29
0.00
(435,492.04)
EQUIPMENT REPLACEMENT FUND
1,306,965.16
197,946.32
19,339.30
1,326,304.46
COMPUTER REPLACEMENT FUND
198,143.47
2,910.67
200,856.99
PUBLIC FINANCING AUTHORITY FUN
211,263.16 464.67
31,815.95
2,913.57
44,893.27
201,057.04
TOTALS
$40,259,094.12 $1,278,530.33
$1,651,957.26
$0.00
224,805.15
$39,885,667.19
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERALACCOUNT
($183,140.11)
PAYROLL ACCOUNT
44,873.44
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($137,016.67)
INVESTMENTS:
US TREASURY Money Market Acct.
$394,795.06
LOCAL AGENCY INVESTMENT FD
36,403,083.65
FED HOME LOAN BANK NOTES
3,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
224,805.15
TOTAL INVESTMENTS
$40,022,683.86
TOTAL CASH
$39,885,667.19
Note: The City of Diamond Bar is
invested in the State Treasurer's Local
Agency Investment Fund. The account's funds
are available for withdrawal within
24 hours. In addition, the City has started investing in
longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimat x n res.
James DeStefano, reasurer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of February 2008
2006-07 Actual Interest Income $1,792,094.62
2007-08 Budgeted Interest Income $1,089,000.00
Actual Year -To -Date Interest Income $992,309.68
Percent of Interest Received to Budget 91.121%
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
Curr Month
Institution Investment Type
Rating
Purchase
Date
Maturity
Date
Amount
Current Par /
Fair Market
Interest
Term
At Cost
Orininal Par
yal:le *
Received
Rate
State of California Local Agency Inv Fund
AAA
36,403,083.65
36,427,805.53
Wells Fargo Bank US Treasury Money Market
AAA
$394,795.06
4.161%
Union Bank -(Fiscal Agent) US Treasury Money Market
AAA
394,795.06
627.74
1.959%
Wells Fargo Inst Securities Farm Credit Note
AAA
01/18/08
07/28/10
2.5 Yrs
224,805.15
1,000,000
1,000,000
224,805.15
460.07
1.930%
Wells Fargo Inst Securities Farm Credit Note
AAA
01/25/08
01/25/11
3.0 Yrs
1,000,000
1,000,000
1,001,880.00
1,001,560.00
3.870%
Wells Fargo Inst Securities Freddie Mac Note
AAA
01/21/06
02/21/11
3.0 Yrs
1,000,000
1,000,000
1,000,810.00
3.970%
3.600%
Totals for month
$ 40,022,683.86
$ 40,051,655.74
$ 1,087.81
Less Investments matured during the month
0.00
Total Investments:
$ 40,022,683.86
2006-07 Actual Interest Income $1,792,094.62
2007-08 Budgeted Interest Income $1,089,000.00
Actual Year -To -Date Interest Income $992,309.68
Percent of Interest Received to Budget 91.121%
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
Agenda # 6.4
Meeting Date: April], 2008
CITY COUNCIL Wipmt AGENDA REPORT
TO: (Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a P
TITLE: Receive, accept and file Proposit(P1 A Local Return Fund, Proposition C Local Return
Fund and Transportation Development Act Audit Reports for the fiscal years ended
June 30, 2007.
RECOMMENDATION:
Receive, accept and file.
FINANCIAL IMPACT:
No Fiscal Impact.
BACKGROUND/DISCUSSION:
The City of Diamond Bar receives Prop A and Prop C Transit Tax, which is a percentage of sales tax.
Los Angeles County Metropolitan Transportation Authority (LACMTA) distributes these revenues on a
per capita basis. TDA revenues are also allocated by LACMTA. They are based on a formula
developed by the State.
It is required by LACMTA (Metro) that Prop A, Prop C and TDA funds be audited on an annual basis.
The LACMTA auditors of Vasquez & Company LLP completed their audit in January 2008 for the
fiscal year ended June 30, 2007. The audits were conducted in accordance with generally accepted
accounting principals and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States of America. The rules and
regulations of LACMTA, Prop A, Prop C and TDA were also an integral part of the audit. In March
2008, the City received the final versions of the audits. In the auditors' opinion, the City of Diamond
Bar complied in all material respects with the requirements and guidelines of MTA for the year ended
June 30, 2007 except two minor noncompliance finders in the Compliance Matrix. The following are
the findings and staff's response to those findings:
Audit Page 18 -- Matrix #6: "FY'07 Form B was submitted on September 18, 2006 which was beyond
the filing due date of August 1" and Matrix #7: "FY'07 Recreational Transit form was submitted on
December 20, 2007 which was beyond the filing due date of October 15."
Staff's response — FY'07 Form B and Recreational Transit form were submitted late due to an
unexpected long-term staff member illness. The Finance Division has improved its monitoring of the
submittal of reports to ensure timeliness of form submittals.
Per City policy, the Finance Department presents the audited reports for the City Council's review and
acceptance.
PREPARED BY:
Linda G. Magnuson, Finance Director
REVIEWED BY:
fi 't
Finance bit ctor Assistant Cit nager
Attachments: Prop A, Prop C and TDA audited reports
City of Diamond Bar
Annual Financial Report of its
Proposition A Local Return Fund
Proposition C Local Return Fund
Transportation Development Act Article 3 Fund
Year ended June 30, 2007
� �Y'% yf e "„L � CERTIFlED PUBLIC ACCOIIMANIS AND 9USINE]S CONSULTANt5
City of Diamond Bar
Table of Contents
PAGE
I FINANCIAL SECTION
Report of Independent Auditors
1
i Proposition A Local Return Fund:
Basic Financial Statements:
Balance Sheets
Statements of Revenues, Expenditures and Changes in Fund Balance -
3
+ Budget and Actual
Supplemental Information:
4
Schedule of Expenditures — Actual and Metro Approved Project Budget
Schedule of Capital Assets
5
6
Proposition C Local Return Fund:
Basic Financial Statements:
Ballance Sheets
j Statements of Revenues, Expenditures and Changes in Fund Balance -
7
Budget and Actual
y Supplemental Information:
8
Schedule of Expenditures — Actual and Metro Approved Project Budget
i Schedule of Capital Assets
g
10
Transportation Development Act Article 3 Fund:
Basic Financial Statements:
i Balance Sheets
Statements of Revenues, Expenditures and Changes in Fund Balance -
11
Budget and Actual
12
Notes to Financial Statements
13
Report of Independent Auditors on Internal Control over Financial Reporting and on
Compliance and Other Matters Based
on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
15
COMPLIANCE SECTION
Report of Independent Auditors
Compliance Matrix
17
18
i
EXIT CONFERENCE
20
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1
FINANCIAL SECTION
VASQU EZ
& COMPANY LLP
:ERTIFI ED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS
;O1 South Grand Avenue, Suite 400 • Los Angeles, CA 90017-4646 . Ph. (213) 629-9094 . Fax (213) 996-4242 . www.vasquezcpa.com
Report of Independent Auditors
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet of the Proposition A Local Return Fund, Proposition C Local
Return Fund, and the Transportation Development Act Article 3 Fund, of the City of Diamond Bar,
California (City) as of June 30, 2007, and the accompanying statements of revenues, expenditures,
and changes in fund balance for the year then ended. These statements are the responsibility of the
City's management. Our responsibility is to express an opinion on these financial statements based
on our audits. The financial statements of the Proposition A Local Return Fund, Proposition C Local
Return Fund, and Transportation Development Act Article 3 Fund, of the City as of and for the year
ended June 30, 2006 were audited by other auditors whose report dated January 25, 2007,
expressed an unqualified opinion on those statements.
We conducted our audits in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements
are free of material misstatement. An audit includes examining, on a test basis, evidence supporting
the amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audits provide a reasonable basis
for our opinion.
As discussed in Note 2, the financial statements present only the Proposition A Local Return Fund,
Proposition C Local Return Fund, and Transportation Development Act Article 3 Fund, and do not
purport to, and do not, present fairly the City's financial position as of June 30, 2007, and the
changes in fund balances for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the Proposition A Local Return Fund, Proposition C Local Return Fund, and
Transportation Development Act Article 3 Fund, of the City of Diamond Bar, California as of June 30,
2007, and the changes in fund balances for the year then ended, in conformity with accounting
principles generally accepted in the United States of America.
In accordance with Govemment Auditing Standards, we have also issued our report dated January
9, 2008 on our consideration of the City of Diamond Bar, California's internal controls over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts
and grant agreements and other matters. That report is an integral part of an audit performed in
accordance with Government Auditing Standards and should be considered in assessing the results
of our audit.
Registered with Public Company Accounting Oversight Board
Member of Private Companies Practice Section & Center for Public Company Audit Firms
1 , ;
w
The accompanying supplemental information on pages 5, 6, 9 and 10 is presented for purposes of
additional analysis and is not a required part of the financial statements. The supplemental
information has been subjected to the auditing procedures applied in the audit of the financial
statements and, in our opinion, is fairly stated in all material respects in relation to the financial
statements taken as a whole.
N This report is intended solely for the information and use of the City of Diamond Bar and the Los
Angeles County Metropolitan Transportation Authority and is not intended to be and should not be
used by anyone other than these specified parties.
S ,j
Los Angeles, California
January 9, 2008
i
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City of Diamond Bar
Proposition A Local Return Fund
Balance Sheets
June 30, 2007 and 2006
See notes to financial statements.
3
June 30
ASSETS
2007
2006
Cash
Accounts receivable
$
982,497 $
1,056,423
Total assets $
982,497 $
16
1,056,439
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable
Accrued payroll
$
279,419 $
116,385
Total liabilities
2,018
281,437
1,824
118,269
Fund Balance
Restricted
Total fund balances
701,060
701,060
938,231
Total liabilities and fund balances $
982,497 $
938,231
1,056,439
See notes to financial statements.
3
>r
City of Diamond Bar
Proposition A iocal
Statements of Revenues, Expenditures and Ch ng s )n FundReturn
Balance Fund—
Budget and Actual — For year ended June 30, 2007
Actual for 2006
i
�
200
Variance
Revenues
Budget _
Ac— tom_
Positive
_ (Negative)
2006
Actual
�
Proposition A
$
Project generated revenue
927,500 $
650,000
959,676
$ 32,176 $
959,518
Interest income
22,000
786,298
136,298
659,219
Total revenues
1,599,500
5— 1,798 2,991 965
30,991
99,
35,135
Expenditures
199,
165 ,653,872
�
Various projects
Total expenditures
1,248,713
___1,248,713036,136
2,0— 36,136
2,
(787423)
1,634,577
(787423 )1,634,577
Excess (deficiency) of revenues
—
over expenditures
350,787
(237,171)
(587,958)
Fund balance at beginning of
19,295
year
938, 231
Fund balance at end of year $
____238,231
918,936
1,289,018 $
--__
701,060
$ 87,958 $
938,231
i
i
i
See notes to financial statements.
4
i
i
City of Diamond Bar
Proposition A Local Return Fund
Schedule of Expenditures
Supplemental Information
-Actual and
Metro q pproved Project Budget -
y
For year ended June 30, 2007
Actual for 2006
Project
Variance
CodeProject
Name
Metro
Budget
(Over)/ 2006
Actual
Under Actual_
_
130-02
Senior and Disabled Dial a Cab $
140-01
Recreation Transit
300,000 $
349,362 $ (49,362) $ 310,616
140-04
Holiday Ride
47,955
46,986 969 39,838
160-02
Bus Stop Bench Maintenance
7,000
5,613 1,387 5,112
230-01
Transit Security
5 ,500
5,500 -
250-01Transit
Subsidy Program
1,500
974 526 951
270-01
270-02
Transportation Planning (SGVCOG )
Development
200'000
8,958
985,201 a 785,201
( ) 832,774
7,166
_
405-07
of Online Transit Pass Sales
Prop A LR Fund Exchange with the City
17'800
1,792 7,194
4,998 12,802 38,012
of
of Commerce
j
480-01
and Administration - Prop A
500,000
160,000
500,000 - 300,000
Total Expenditures $
1,248,713 $
2,036,$36 24,164 100,081
$_ (811 587) $
1,634,578
a The true variance, net of project generated revenue, is calculated as follows:
Metro budget
Actual PALRF expenditures:
Total expenditures
Less: Project generated revenue
True Variance (Over)/Under
5
$ 200,000
$ 985,201
786,298 198,903
$_ 1,097
71
i!
a
i
City of Diamond Bar
Proposition A Local Return Fund
Supplemental Information
Schedule of Capital Assets
Year ended June 30, 2007
i
Date
j Ac uired Balance
--2—_ Description at 07101/06 Balance
_L_dtons Deletions at 06_ 136
None $
Total Expenditures $ $-
$
a
■
■
■
l
6
i
City of Diamond Bar
Proposition
C Local Return Fund
i
Balance Sheets
June 30, 2007 and 2006
a
R
June 30
ASSETS
2007 2006
i
Cash $
1,531,654 $ 1,356,317
Total assets $
1,531,654 $ 1,356,317
i
LIABILITIES AND FUND BALANCE
■
Liabilities
Total liabilities
_
IN-
Fund Balance
Restricted
s
Total fund balances
1,531,654 1,356,317
1,531,654 1,356,317
3
Total liabilities and fund balances $
1,531,654 $ 1,356,317
3
i
1
1
J
1
J
f
J
s
_J
4
See notes to financial statements.
7
c
Revenues
Proposition C
Interest income
City of Diamond Bar
Proposition C Local
Statements of Revenues, Expenditures and Changes in Fu deturn Balance d
Budget and Actual - For year ended June 30, 2007
Actual for 2006
Total revenues
Expenditures
Various projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Fund balance at beginning of year
Fund balance at end of year
(1,910,500) 175,337 2,085,837 182,009
1,356,317 1,356,317 - 1,174,308
$ (554,183) $ 1 $ 2,085,837 $ 1356,317
7
i�
O
�J
'A
i
See notes to financial statements.
8
2007
Variance
Budget
Actual
Positive
(Negative)
2006
Actual
$ 770,500 $
797,919
$ 27,419 $
825,189
20,000
73,0235
3,023
790,500
____L7.647
80,442
872,836
2,701,000
695,605
2,005,395
690,827
2,701,000 -----695,665
—
2,005,395
6_ 90,827
(1,910,500) 175,337 2,085,837 182,009
1,356,317 1,356,317 - 1,174,308
$ (554,183) $ 1 $ 2,085,837 $ 1356,317
7
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O
�J
'A
i
See notes to financial statements.
8
ri
w City of Diamond Bar
Proposition C Local Return Fund
Supplemental
Schedule of Expenditures - Actual and Metro Approved Project Budgetn
For year ended June 30, 2007
Actual for 2006
!L
9
Project
Variance
-�
Code
Protect Name
Metro
(Over)/
2006
Budget
Actual
Under
Actual
400-15
Traffic Signal Installation at Pathfinder Road and
Peaceful Hills Road
400-20
Traffic Signal Modification at Diamond Bar Blvd and
$ 165,000 $
(38,305) $
203,305 $
189,203
Sunset Crossing Road
400-21
Traffic Signal Modification at Diamond Bar Blvd and
100,000
2,997
97,003
60,932
Northbound SR -57 on Ramp
400-22
Traffic Signal Modification at Diamond Bar Blvd and
100,000
2,398
97,6D2
52,1D9
Cold Spring Lane
400-23
Traffic Signal Modification at Brea Canyon Road and
100,000
17,961
82,039
97,244
1
Silver Bullet Drive
40,000
_®
400-24
Traffic Signal Modification at Diamond Bar and Laurel Way
27,952
12,038
400-25
Traffic Signal Interconnect
75,000
69,087
5,913
400-26
Grand Avenue Beautification/Betterment Project
171,000
171,000
40D-27
lrraffic Signal Modification at Diamond Bar Blvd and Cold
300,000
300,000
262,340
Spring Lane
s
400-28
Traffic Signal Modification at Golden Springs Drive
100,000
14,360
85,640
5,033
and
Prospectors Road
•
400-29
Traffic Signal Modification at Diamond Bar Blvd and Highland
Valley
100,000
14,324
85,676
5,033
J
400-30
Blvd
Traffic Signal Installation at Grand Ave and Cleghom Drive
280,000
248,455
31,545
5,933
r
400-31
Traffic Signal Modification at Diamond Bar Blvd and Grand Ave
6,500
400-32
Traffic Signal Modification at Diamond Bar Blvd and
_
_
6,500
Golden Springs
wJ
400-33
Traffic Signal Modification at Brea Canyon and Golden
120,000
10,000
110,000
Springs Dr
400-34
Traffic Signal Interconnect Links at Various Location
120,000
10,198
109,802
400-35
Traffic Signal Installation for Golden Springs Dr. and Racquet
500,000
20,429
479,571
Club Rd.
P
7
400-36
Signal Modification at Diamond Bar Blvd and Grand Ave
165,000
265,000
9,614
155,386
-
Total expenditures $
_
2,701,000 $
286,125 _
695,605
(21,125)
$-3,005,395
$
690,827
-J
'J
!L
9
■
City of Diamond Bar
Proposition C Local Return Fund
Supplemental Information
Schedule of Capital Assets
i Year ended June 30, 2007
Date Balance
Acquired _ Description at 07101106Additions DelBalance
etions a 06/30/07
� None $ $--$
Totals $
$ _
9
7
i
7
7
7
7
P3
=.1
f
7
'A
10
[a
City of Diamond Bar
Transportation Development Act Article 3 Fund
Balance Sheets -
Pursuant to Public Utilities Code Section 99234
June 30, 2007 and 2006
7
J
See notes to financial statements.
P
11
►0;
June 30
2007
2006
ASSETS
e
Due from other governments $
26,825
$ _
Total assets $
26,825
$
i
LIABILITIES AND FUND BALANCE
Liabilities
s
Due to General Fund $
26,825
$ 149,497
Total liabilities
26,826
149,497
Fund Balance
_
Restricted
s
Total fund balance-
(149,497)
-
(149,497)
Total liabilities and fund balance $
26,825
$ _
J
7
7
J
See notes to financial statements.
P
11
►0;
u
9
i
r
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r
g
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City of Diamond Bar
Transportation Development Act Article 3 Fund
Statement of Revenues, Expenditures
ures and Changes nFu dBalance
Budget and Actual - for Year ended June 30, 2007
Actual for 2006
2007
Variance
Positive 2006
Budget Actual (Negative) Actual
Revenues
Intergovernmental Allocations:
Article 3 $ _ $ _ $
Total revenues $ 31,083
31,083
Expenditures
Construction
Total expenditures _ - 180,580
-----=— - 180,580
Excess (deficiency) of revenue
over expenditures
Other Financing Sources/(Uses)
Fund to be returned to Metro
Excess (deficiency) of revenue
over expenditures and other
financing sources/(uses)
Fund balance at beginning of year
Prior year iteim (Note 7)
Fund balance; at end of year
(149,497)
(149,497)
(149,497) _
149,497
$ _ (149,497)
s
WE
WE
v
WE
s
See notes to financial statements.
12
City of Diamond Bar
Notes to Financial Statements
Year ended June 30, 2007
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
The operations of the Proposition A Local Return Fund (PALRF), Proposition C Local
Return Fund (PCLRF) and Transportation Development Act Article 3 Fund (TDAA3F)
are accounted for in separate sets of self -balancing accounts that comprise their
assets, liabilities, fund balance, revenue and expenditures.
i
PALRF and PCLRF represent 25% and 20%, respectively, of the % cent Proposition
A and Y cent Proposition C sales taxes which are distributed to the jurisdictions
within Los Angeles County based on population and must be used exclusively for
transportation related programs and projects.
Basis of Accounting
PALRF, PCLRF and the TDAA3F are accounted for using the modified accrual basis
s abl
of accounting whereby revenues are recognized when they become both measure
and available to finance expenditures of the current period and expenditures
generally recognized when the related fund liabilities are incurredare
. For this purpose,
the City considers revenues to be available if they are collected within 60 days of the
end of the current fiscal period.
Budgets and Budgetary Accounting
The budgeted amounts presented in this report for comparison to the actual amounts
are presented in accordance with accounting Principles generally accepted in the
United States of America.
Comparative Data
Comparative total data for the prior year are presented in the accompanying financial
statements in order to provide an understanding of the changes in the PALRF,
PCLRF and TDAA3F's financial position and their operations.
NOTE 2 ANNUAL FINANCIAL STATEMENTS
The financial statements reflect only the financial position and results of operations of
the PALRF, PCLRF and TDAA3F and their compliance with the Proposition A and
Proposition C Local Return Program Guidelines, Transportation Development Act
Article 3 and the Los Angeles County Metropolitan Transportation Authority Funding
and Allocation Guidelines for Transportation Development Act Article 3 Bicycle and
Pedestrian Funds.
13
-� City of Diamond Bar
Notes to Financial Statements
Year ended June 30, 2007
k NOTE 3 PROPOSITION A AND PROPOSITION C LOCAL RETURN COMPLIANCE
REQUIREMENT
In accordance with Proposition A and Proposition C Local Return Program
Guidelines, funds received pursuant to these guidelines may only be used for
Proposition A and Proposition C Local Return approved programs.
NOTE 4 TRANSPORTATION DEVELOPMENT ACT COMPLIANCE REQUIREMENTS
lit In accordance with Public Utilities Code Section 99234, funds received pursuant to
this Code's section may only be used for activities relating to pedestrians and bicycle
facilities.
It
NOTE 5 TRANSPORTATION DEVELOPMENT ACT FUNDS RESERVED
For the fiscal year 2006-2007, the City received allocation from TDA Article 3 funds
amounting to $122,672 coming from the City's reserves totaling to $88,432 and the
current year apportionment of $34,240. The said allocation was reflected to the prior
period adjustment in Note 7.
1
NOTE6 CASH
The PALRF, PCLRF and TDAA3F cash balances were pooled with various other City
funds for deposit and investment purposes. The share of each fund in the pooled
cash account was separately maintained and interest income was apportioned to the
participating funds based on the relationship of their average quarterly balances to
the total of the pooled cash and investments.
NOTE 7 PRIOR PERIOD ITEM
Prior period adjustment amounting to $149,497 represents accrual of revenue to
cover for the excess TDAA3F expenses over revenue of the prior year.
FO
10
14
'► VAS QU E Z
'1 & COMPANY LLP
CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS
801 South Grand Avenue, Suite 400 ■ Los Angeles, CA 90017-4646 . Ph. (213) 629-9094 . Fax (213) 996-4242 . www.vascluezcpa.com
i
Report of Independent Auditors on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
i
We have audited the financial statements of the Proposition A Local Return Fund, Proposition C
Local Return Fund, and the Transportation Development Act Article 3 Fund, of the City of Diamond
Bar, California (City) as of June 30, 2007, and have issued our report thereon dated January 9,
2008. We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the City's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion
on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of
the City's internal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the City's internal control over financial reporting.
A control deficiency exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of
control deficiencies, that adversely affects the City's ability to initiate, authorize, record, process, or
report financial data reliably in accordance with generally accepted accounting principles such that
there is more than a remote likelihood that a misstatement of the City's financial statements that is
more than inconsequential will not be prevented or detected by the City's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that results
in more than a remote likelihood that a material misstatement of the financial statements will not be
prevented or detected by the City's internal control.
Our consideration of internal control over financial reporting was for the limited purpose described in
the first paragraph of this section and would not necessarily identify all deficiencies in internal control
that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in
internal control over financial reporting that we consider to be material weaknesses, as defined
i above.
Registered with Public Company Accounting Oversight Board
eMember of Private Companies Practice Section & Center for Public Company Audit Firms
I�
1
i
WE
FP
1
ON
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's Proposition A Local Return
Fund, Proposition C Local Return Fund, and Transportation Development Act Article 3 Fund,
financial statements are free of material misstatement, we performed tests of its compliance with
certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which
could have a direct and material effect on the determination of financial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of our
audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government
Auditing Standards.
This report is intended solely for the information and use of the City and the Los Angeles County
Metropolitan Transportation Authority and is not intended to be and should not be used by anyone
other than these specified parties.
V`
Los Angeles, California
January 9, 2008
u
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ti
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COMPLIANCE SECTION
J
I
7
F,iwl
VASQU EZ
--� A & COMPANY LLP
r CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS
801 South Grand Avenue, Suite 400 • Los Angeles CA 90017-4646 Ph 2
I ( 13) 629 9094 . Fax (213) 996-4242 . www.vasquezcpa.com
Report of Independent Auditors
•J
To the Honorable Members of the City Council of the
i City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
i
�. We have audited the compliance of the City of Diamond Bar, California (City) with the Proposition A
and Proposition C Local Return Guidelines, Transportation Development Act Article 3 and the Los
Angeles County Metropolitan Transportation Authority's Funding and Allocation Guidelines for
Transportation Development Act Article 3 Bicycle and Pedestrian Funds (Guidelines) for the year
ended June 30, 2007. Management is responsible for the City's compliance with those requirements.
Our responsibility is to express an opinion on the City's compliance based on our audit.
s
We conducted our audit in accordance with the Guidelines and attestation standards published by
the American Institute of Certified Public Accountants and, accordingly, included examining, on a
test basis, evidence about the City's compliance with these requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that our audit provides a
reasonable basis for our opinion. Our audit does not provide a legal determination on the City's
compliance with those requirements.
In our opinion, except as noted in the Compliance Matrix, the City of Diamond Bar complied, in all
material respects, with the aforementioned requirements for the year ended June 30, 2007.
i
This report is intended solely for the information and use of the City of Diamond Bar and Los
Angeles County Metropolitan Transportation Authority and is not intended to be and should not be
used by anyone other than these specified parties.
J
V4, n+-
Los Angeles, California
January 9, 2008
i
F
Registered with Public Company Accounting Oversight Board
►� Member of Private Companies Practice Section & Center for Public Company Audit Firms
N
J
City of Diamond Bar
Compliance Matrix
J
Year ended June 30, 2007
J
J
Compliance Requirements
In
CoQuestioned If no, m Hanceprovide details and
Costs
A. PropC
osition A and Proposition
Yes No
management response.
Local Return Funds
1..'Timel use of funds
2. Expenditures approved before
X None
J
being incurred.
3. Expenditures did not exceed17-1
X
None
25% of Metro's approved
�
bud et.
4. Administrative expenses are
X None
within the 20% cap.
5. All on-going and carryover
X None
s71-
projects were reported in Form
B.
6. Annual Project Summary
X None
Report (Form B) was
FY '07 Form B was submitted
submitted on time.
X None
on September 18, 2006 which
was beyond the filing due date
of August 1.
Management response:
See response below.
7. Transit Recreational Form was
submitted on time
X None
FY '07 Recreational Transit form
a
was submitted on December 20,
2007 which was beyond the
filing due date of October 15.
o
Management response:
Recreational transit forms were
submitted late due to a long-
term staff position vacancy. This
Position was left vacant due to
the long-term illness and
p
eventual retirement of the
—�
employee. As a result, a few of
a
the duties of this position were
lost in the transition. As soon as
the City became aware of the
deficiency in reporting, the
reports were submitted. There
has been a new staff member
assigned to submit reports. In
addition, the Finance Division
will monitor the submittal of
reports to ensure timeliness.
7. Annual Expenditure
:Report(Form C) was submion
time. g 8. Cash or cash equivalents areNone
maintained.
None
18
6
Compliance Requirements
A. Proposition A and Proposition—C
Local Return Funds
9. .Accounting procedures, record
keeping and documentation
are adequate.
B. Transportation Development Act
Article 3 Fund
1. Timely use of funds
2. Expenditures were incurred for
activities relating to pedestrian
and bicycle facilities and
amenities.
City of Diamond Bar
Compliance Matrix
Year ended June 30, 2007
In
Com liance Questioned If no, provide details and
Yes No Costs management response.
X
X
X
19
None
EXIT CONFERENCE
4'
City of Diamond Bar
Exit Conference
Year ended June 30, 2007
An exit conference was held on January 22, 2008, at the City of Diamond Bar. Those in attendance
were
Vasquez & Company LLP representatives:
Elmer Pascual, Audit Manager
Eliza de Vera, Senior Auditor
City of Diamond Bar representatives:
Linda Magnuson, Financial Director
Susan Full, Senior Accountant
Matters discussed:
Results of the compliance audit disclosed two issues of non-compliance with Metro's Proposition A
and Proposition C Local Return Guidelines. The financial audit disclosed adjustments pertaining to
revenues and fund balance.
A copy of this report was forwarded to the following City of Diamond Bar representative(s) for their
comments prior to the issuance of the final report:
Susan Full, Senior Accountant
Al
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v�
19
1
Vasquez & Company LLP
801 S. Grand Avenue, Suite 400
Los Angeles, CA 90017
RE: CIT>' OF DIAMOND BAR, CALIFORNIA ANNUAL FINANCIAL REPORT OF THE
PROPOSITION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUND FOR THE YEAR ENDED
JUNE 30, 2007
I have received the annual financial report of the Proposition A Local Return Fund, Proposition C
Local Return Fund, and Transportation Development Act Article 3 Fund, for the year ended June 30,
2007 for the City of Diamond Bar and agreed with the contents of the report except as indicated
below:
(Attach additional pages if necessary)
Very truly yours,
Name
Title
Date
City of Diamond Bar
Annual Financial Report of its
Proposition A Local Return Fund
Proposition C Local Return Transportation DevelopmentFund
Act Article 3
Fund
Year ended June 30, 2007
City of Diamond Bar
Table of Contents
FINANCIAL SECTION
S Report of Independent Auditors
Proposition A Local Return Fund:
Basic Financial Statements:
Balance Sheets
Statements of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual
Supplemental Information:
Schedule of Expenditures — Actual and Metro Approved Project Budget
Schedule of Capital Assets
Proposition C Local Return Fund:
Basic Financial Statements:
Balance Sheets
Statements of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual
Supplemental Information:
Schedule of Expenditures — Actual and Metro Approved Project Budget
Schedule of Capital Assets
i Transportation Development Act Article 3 Fund:
Basic Financial Statements:
Balance Sheets
Statements of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual
Notes to Financial Statements
Report of Independent Auditors on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
PAGE
1
3
4
5
6
7
8
9
10
15
17
18
20
COMPLIANCE SECTION
Report of Independent Auditors
Compliance Matrix
EXIT CONFERENCE
PAGE
1
3
4
5
6
7
8
9
10
15
17
18
20
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■ FINANCIAL SECTION
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■
'► ; VASQU EZ
& COMPANY LLP
. CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS
801 South Grand Avenue, Suite 400 • Los Angeles, CA 90017-4646 . Ph. (213) 629-9094 . Fax (213) 996-4242 . www.vasquezcpa.com
Report of Independent Auditors
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet of the Proposition A Local Return Fund, Proposition C Local
Return Fund, and the Transportation Development Act Article 3 Fund, of the City of Diamond Bar,
California (City) as of June 30, 2007, and the accompanying statements of revenues, expenditures,
and changes in fund balance for the year then ended. These statements are the responsibility of the
City's management. Our responsibility is to express an opinion on these financial statements based
on our audits. The financial statements of the Proposition A Local Return Fund, Proposition C Local
Return Fund, and Transportation Development Act Article 3 Fund, of the City as of and for the year
ended June 30, 2006 were audited by other auditors whose report dated January 25, 2007,
expressed an unqualified opinion on those statements.
We conducted our audits in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements
are free of material misstatement. An audit includes examining, on a test basis, evidence supporting
the amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audits provide a reasonable basis
for our opinion.
As discussed in Note 2, the financial statements present only the Proposition A Local Return Fund,
Proposition C Local Return Fund, and Transportation Development Act Article 3 Fund, and do not
purport to, and do not, present fairly the City's financial position as of June 30, 2007, and the
changes in fund balances for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the Proposition A Local Return Fund, Proposition C Local Return Fund, and
Transportation Development Act Article 3 Fund, of the City of Diamond Bar, California as of June 30,
2007, and the changes in fund balances for the year then ended, in conformity with accounting
principles generally accepted in the United States of America.
In accordance with Govemment Auditing Standards, we have also issued our report dated January
9, 2008 on our consideration of the City of Diamond Bar, California's internal controls over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts
and grant agreements and other matters. That report is an integral part of an audit performed in
accordance with Government Auditing Standards and should be considered in assessing the results
of our audit.
0
0
Registered with Public Company Accounting Oversight Board
. Member of Private Companies Practice Section & Center for Public Company Audit Firms
The accompanying supplemental information on pages 5, 6, 9 and 10 is presented for purposes of
additional analysis and is not a required part of the financial statements. The supplemental
information has been subjected to the auditing procedures applied in the audit of the financial
statements and, in our opinion, is fairly stated in all material respects in relation to the financial
statements taken as a whole.
This report is intended solely for the information and use of the City of Diamond Bar and the Los
Angeles County Metropolitan Transportation Authority and is not intended to be and should not be
used by anyone other than these specified parties.
V ,;
Los Angeles, California
January 9, 2008
t
City of Diamond Bar
Proposition A Local Return Fund
Balance Sheets
■
June 30, 2007 and 2006
June 30
ASSETS
2007 2006
■
Cash
Accounts receivable
$
982,497 $ 1,056,423
Total assets $
982 497 16
$ 1,056,439
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable
Accrued payroll
$
279,419 $ 116,385
Total liabilities
2,018 1,824
281,437 118,209
r
Fund Balance
Restricted
Total fund balances
701,060 938,231
701,060
Total liabilities and fund balances $938,231
982,497
$ 1,056,439
See notes to financial statements.
3
■
City of Diamond Bar
■
Proposition A d
Statements of Revenues, Expenditures and Chang slocal in Fu
deturn Balance
Budget and Actual — For year ended June
■
30, 2007
Actual for 2006
■
■
2007
■Bud
Variance
Revenues
g etPositive
--Actual
2006
(Negative) Actual
Proposition A $
Project generated revenue
927,500 $
650,000
959,676
$ 32,176 $ 959,518
Interest income
22,000
786,298
136,298 659,219
■
Total revenues
1,599,500
52,991
�_
1,798,965
30,991 35,135
199,465
Expenditures
----_
1,653,872
■
Various projects
Total expenditures
1,248,713
1,248,713--y-036))
2,036136
(787 423 1,634,577
Excess (deficiency) of revenues
(- 787423) 1,634,577
■
over expenditures
350,787
(237,171)
■
Fund balance at beginning of year
(587, 958) 19,295
938,231
938'231
■
Fund balance at end of year $
1,289,018 $
- 918,936
--_—
701,060
$ 587,9 58L $ 938,231
r
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
See notes to financial statements.
■
4
City of Diamond Bar
Proposition A Local Return Fund
Schedule of Expenditures
Supplemental Information
-Actual and Metro q pproved Project Budget -
For year ended June 30, 2007
Actual for 2006
Project
Variance
.
Code _
Project Name
Metro
(Over)/ 2006
Actual
130-02
Senior and Di
Disabled Dial a Cab $
_Budget
300,000
----- Under Actual
140-01
Recreation Transit
$
349,362 $ (49,362) $ 310,616
140-04
Holiday Ride
47,955
46,986 969 39,838
■
160-02
Bus Stop Bench Maintenance
7,000
5,613 1,387 5,112
230-01
Transit Security
5,500
- 5,500
■
250-01
Transit Subsidy Program
1,500
-
974 526 951
270-01
270-02
Transportation Planning (SGVCOG)
Development
200,000
8'958
985,201 a (785,201) 832,774
7,166
405-07
of Online Transit Pass Sales
Prop A LR Fund Exchange with the City
17'800
1,792 7,194
4,998 12,802 38,012
480-01
of Commerce
Planning and Administration - Prop A
500,000
500,000 - 300,000
Total Expenditures
P $
_ 160,000
1,248,713 $
135,836 24,164 100,081
2,036,136 $ (8�1 587) $ 1 634,578
a
The true variance, net of project generated revenue, is calculated
as follows:
Metro budget
■
Actual PALRF expenditures:
$
200,000
Total expenditures $
985,201
Less: Project generated revenue
786,298
True Variance (Over)/Under
198 903
$_
1,097
i
■
t
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■
■
■
5
■
■
■ City of Diamond Bar
Proposition A Local Return Fund
■ Supplemental Information
■ Schedule of Capital Assets
Year ended June 30, 2007
■
Date
Ac uired Balance
--9 Description Balance
at 07/01/06 Additions Deletions
at 06_ /30/07
None $
Total Expenditures $ $ - $ $ -
■
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■
■
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■
■
■
■
■
■
■
■
■
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6
■
■
■
City of Diamond Bar
in
Proposition C Local Return Fund
Balance Sheets
■
June 30, 2007 and 2006
June 30
■
ASSETS
2007 2006
■
Cash
$
1,531,654 $ 1,356,317
■
Total assets $
1,531,654 $ 1,356,317
LIABILITIES AND FUND BALANCE
■
Liabilities
$
- $ _
Total liabilities
Fund Balance
■
Restricted
1,531,654 1,356,317
Total fund balances
Total liabilities and fund balances $
1,531,654 1,356,317
1,531,654 $ 1,356,317
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
.
See notes to financial statements.
7
■
Revenues
Proposition C
Interest income
City of Diamond Bar
Proposition C Local Return Fund
Statements of Revenues, Expenditures and Changes in Fund Balance —
Budget and Actual — For year ended June 30, 2007
Actual for 2006
Total revenues
Expenditures
Various projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Fund balance at beginning of year
Fund balance at end of year
(1,910,500) 175,337 2,085,837
182,009
1,356,317 1,356,317 - 1,174,308
$ (554,183) $ 1,531,654 $ 2,085,837 $ 1,356,317
See notes to financial statements.
8
2007
Variance
_ Budget
Actual
---------
Positive
(Ne ative
— 9 )
2006
Actual
$ 770,500 $
20,000
797,919 $
27,419 $
825,189
790,500
73,023
870,94247,647
53,023
80,442
872,836
2,701,000
2,701,000
695,605
2,005,395
6— 9— 0--__827
6-5
2,005,395
690,827
(1,910,500) 175,337 2,085,837
182,009
1,356,317 1,356,317 - 1,174,308
$ (554,183) $ 1,531,654 $ 2,085,837 $ 1,356,317
See notes to financial statements.
8
City of Diamond Bar
Proposition C Local Return Fund
Schedule of Expenditures -Actual and Metro A Supplemental Information
Approved Project Budget -
For year ended June 30, 2007
Actual for 2006
■
Project
■
Code
Pro'ect Name
Metro
Variance
(Over)/
ver
(0)/
2006
400-15
Traffic Signal Installation at Pathfinder
Budget
U_
lual
Ander c---
■
Road and
Peaceful Hills Road
400-20
Traffic Signal Modification at Diamond Bar Blvd and
$ 165,000 $
(38,305)
$ 203,305 $
189,203
Sunset Crossing Road
.
400-21
Traffic Signal Modification at Diamond Bar Blvd and
100,000
2,997
97,003
60,932
Northbound SR -57 on Ramp
400-22
Traffic Signal Modification at Diamond Bar Blvd and
Cold
100,000
2,398
97,602
52,109
Spring Lane
400-23
Traffic Signal Modification at Brea Canyon Road and
100,000
17,961
82,039
97,244
■
Silver Bullet Drive
400-24
400-25
Traffic Signal Modification at Diamond Bar and Laurel Way40,000
Traffic Signal Interconnect
75,000
27,962
69,087
12,038
_
■
400-26
Grand Avenue Beautification/Betterment
171,000
-
5,913
400-27
Project
Traffic Signal Modification at Diamond
300,000
171,000
Bar Blvd and Cold
Spring Lane
-
300,000
262,340
.
400-28
Traffic Signal Modification at Golden Springs Drive and
100,000
14,360
85,640
5,033
Prospectors Road
■
400-29
Traffic Signal Modification at Diamond Bar Blvd and Highland
100,000
14,324
85,676
5,033
Valley Blvd
■
400-30
400-31
Traffic Signal Installation at Grand Ave and Cleghom Drive
Traffic Signal Modification at Diamond Bar
280,000
248,455
31,545
5,933
400-32
Blvd and Grand Ave
Traffic Signal Modification at Diamond
6,500
Bar Blvd and
Golden Springs
6,500
.
400-33
Traffic Signal Modification at Brea Canyon and Golden
120,000
10,000
110,000
Springs Dr
.
400-34
400-35
Traffic Signal Interconnect Links at Various Location
Traffic
120,000
10,198
109,802
Signal Installation for Golden Springs Dr. and Racquet
500,000
20,429
479,571
Club Rd.
■
400-36
Signal Modification at Diamond Bar Blvd and Grand Ave
165,000
9,614
155,386
Total expenditures $_.1,701,00o
_ 265 000 __286J25
$
695,605 $
_ ( 21 125)
_
2,0_ p5 396 $
690,827
■
■
■
■
9
City of Diamond Bar
Proposition C Local Return Fund
Supplemental Information
Schedule of Capital Assets
Year ended June 30, 2007
Date
■ AcquiredBalance
Dow rintion at 07/01/06 Balance
Additions Delmas at _ /_ 3_007
None $ 06
Totals $ $ $ $
10
•
ty of Diamond ar
Transportation Developme t'Act n
•
Article 3 F d
Pursuant to Public
Balance Sheets -
Utilities Code Section 99234
June 30, 2007 and 2006
June 30
�
2007 2006
.
ASSETS
Due from other governments
$
Total assets $
26,825 $ _
26,825 $
LIABILITIES AND FUND BALANCE
Liabilities
Due to General Fund
$
Total liabilities
26,825 $ 149,497
26,825 149,497
■
Fund Balance
Restricted
Total fund balance
- — (149,497)
- (149,497)
Total liabilities and fund balance $
26,825 $
See notes to financial statements.
11
f
ar
Transportation Developme t'ty Act Article 3 Fund
of Diamond
Statement of Revenues, Expenditures and Changes in Fund Balance —
Budget and Actual — for Year ended June 30, 2007
Actual for 2006
200-7
Variance
006
Budget Actual _ Positive 2
(Negative) Actual
Revenues
Intergovernmental Allocations:
Article 3 $ _ $
Total revenues $ - $ 31,083
31,083
Expenditures
Construction
Total expenditures _ "----- - 1_ 81,580
180,580
Excess (deficiency) of revenue
over expenditures
Other Financing Sources/(Uses)
Fund to be returned to Metro
Excess (deficiency) of revenue
over expenditures and other
financing sources/(uses)
Fund balance at beginning of year
Prior year item (Note 7)
Fund balance at end of year
(149,497)
(149,497)
(149,497) _
149,497 _
$ $ 149,497
See notes to financial statements.
12
0
City of Diamond Bar
Notes to Financial Statements
Year ended June 30, 2007
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
The operations of the Proposition A Local Return Fund (PALRF), Proposition C Local
Return Fund (PCLRF) and Transportation Development Act Article 3 Fund (TDAA3F)
are accounted for in separate sets of self -balancing accounts that comprise their
assets, liabilities, fund balance, revenue and expenditures.
PALRF and PCLRF represent 25% and 20%, respectively, of the'/ cent Proposition
A and '/2 cent Proposition C sales taxes which are distributed to the jurisdictions
within Los Angeles County based on population and must be used exclusively for
transportation related programs and projects.
Basis of Accounting
PALRF, PCLRF and the TDAA3F are accounted for using the modified accrual basis
of accounting whereby revenues are recognized when they become both measurable
and available to finance expenditures of the current period and expenditures are
generally recognized when the related fund liabilities are incurred. For this purpose,
the City considers revenues to be available if they are collected within 60 days of the
end of the current fiscal period.
Budgets and Budgetary Accounting
The budgeted amounts presented in this report for comparison to the actual amounts
are presented in accordance with accounting principles generally accepted in the
United States of America.
Comparative Data
Comparative total data for the prior year are presented in the accompanying financial
statements in order to provide an understanding of the changes in the PALRF,
PCLRF and TDAA3F's financial position and their operations.
NOTE 2 ANNUAL FINANCIAL STATEMENTS
The financial statements reflect only the financial position and results of operations of
the PALRF, PCLRF and TDAA3F and their compliance with the Proposition A and
Proposition C Local Retum Program Guidelines, Transportation Development Act
Article 3 and the Los Angeles County Metropolitan Transportation Authority Funding
and Allocation Guidelines for Transportation Development Act Article 3 Bicycle and
Pedestrian Funds.
13
City of Diamond Bar
Notes to Financial Statements
Year ended June 30, 2007
NOTE 3
PROPOSITION A AND PROPOSITION C LOCAL RETURN COMPLIANCE
REQUIREMENT
In accordance with Proposition A and Proposition C Local Return Program
Guidelines, funds received pursuant to these guidelines
may only be used for
Proposition A and Proposition C Local Return approved programs.
NOTE 4
TRANSPORTATION DEVELOPMENT ACT COMPLIANCE
REQUIREMENTS
In accordance with Public Utilities Code Section 99234, funds received pursuant to
this Code's section may only be used for
activities relating to pedestrians and bicycle
facilities.
■
�
NOTE 5
TRANSPORTATION DEVELOPMENT ACT FUNDS RESERVED
ED
For the fiscal year 2006-2007, the City received allocation from TDA Article 3 funds
amounting to $122,672
coming from the City's reserves totaling to $88,432 and the
current year apportionment of $34,240. The said allocation was reflected to the
period adjustment in Note 7. prior
NOTE 6
CASH
The PALRF, PCLRF and TDAA3F cash balances were pooled with various other City
funds for deposit and investment
purposes. The share of each fund in the pooled
cash account was separately maintained and interest income was apportioned
to the
participating funds based on the relationship of their average quarterly balances to
the total of the pooled cash and investments.
NOTE 7
PRIOR PERIOD ITEM
Prior period adjustment amounting to $149,497 represents accrual
of revenue to
cover for the excess TDAA3F expenses over revenue of the prior year.
14
■► m VASQU EZ
■1 & COMPANY LLP
■ CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS
801 South Grand Avenue, Suite 400 • Los Angeles, CA 90017-4646 . Ph. (213) 629-9094 . Fax (Z13) 996-4242 . www.vasquczcpa.com
■
■ Report of Independent Auditors on Internal Control over Financial Reporting
■ and on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
■ To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
■ Los Angeles County Metropolitan Transportation Authority
We have audited the financial statements of the Proposition A Local Return Fund, Proposition C
■ Local Return Fund, and the Transportation Development Act Article 3 Fund, of the City of Diamond
Bar, California (City) as of June 30, 2007, and have issued our report thereon dated January 9,
2008. We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in Govemment
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control over Financial Reporting
■ In planning and performing our audit, we considered the City's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion
■ on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of
the City's internal control over financial reporting. Accordingly, we do not express an opinion on the
■ effectiveness of the City's internal control over financial reporting.
■ A control deficiency exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect
■ misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of
control deficiencies, that adversely affects the City's ability to initiate, authorize, record, process, or
■ report financial data reliably in accordance with generally accepted accounting principles such that
there is more than a remote likelihood that a misstatement of the City's financial statements that is
■ more than inconsequential will not be prevented or detected by the City's internal control.
■ A material weakness is a significant deficiency, or combination of significant deficiencies, that results
in more than a remote likelihood that a material misstatement of the financial statements will not be
■ prevented or detected by the City's internal control.
■ Our consideration of internal control over financial reporting was for the limited purpose described in
the first paragraph of this section and would not necessarily identify all deficiencies in internal control
■ that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in
internal control over financial reporting that we consider to be material weaknesses, as defined
above.
e
■
■
■
Registered with Public Company Accounting Oversight Board
■ Member of Private Companies Practice Section & Center for Public Company Audit Firms
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's Proposition A Local Return
Fund, Proposition C Local Return Fund, and Transportation Development Act Article 3 Fund,
financial statements are free of material misstatement, we performed tests of its compliance with
certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which
could have a direct and material effect on the determination of financial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of our
audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government
Auditing Standards.
This report is intended solely for the information and use of the City and the Los Angeles County
Metropolitan Transportation Authority and is not intended to be and should not be used by anyone
other than these specified parties.
V"* -I" � t- L l°
COMPLIANCE SECTION
■► : VASQU EZ
■1 A & COMPANY LLP
■ CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS
801 South Grand Avenue, Suite 400 • Los Angeles, CA 90017-4646 ■ Ph. (213) 629-9094 . Fax (Z13) 996-4242 . www.vasquezcpa.com
■
Report of Independent Auditors
To the Honorable Members of the City Council of the
■ City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the compliance of the City of Diamond Bar, California (City) with the Proposition A
and Proposition C Local Return Guidelines, Transportation Development Act Article 3 and the Los
Angeles County Metropolitan Transportation Authority's Funding and Allocation Guidelines for
Transportation Development Act Article 3 Bicycle and Pedestrian Funds (Guidelines) for the year
■ ended June 30, 2007. Management is responsible for the City's compliance with those requirements.
Our responsibility is to express an opinion on the City's compliance based on our audit.
■ We conducted our audit in accordance with the Guidelines and attestation standards published by
■ the American Institute of Certified Public Accountants and, accordingly, included examining, on a
test basis, evidence about the City's compliance with these requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that our audit provides a
reasonable basis for our opinion. Our audit does not provide a legal determination on the City's
compliance with those requirements.
In our opinion, except as noted in the Compliance Matrix, the City of Diamond Bar complied, in all
material respects, with the aforementioned requirements for the year ended June 30, 2007.
■ This report is intended solely for the information and use of the City of Diamond Bar and Los
■ Angeles County Metropolitan Transportation Authority and is not intended to be and should not be
used by anyone other than these specified parties.
■
L� U
■ Los Angeles, California
January 9, 2008
■
■
■
t
0
Registered with Public Company Accounting Oversight Board
. Member of Private Companies Practice Section & Center for Public Company Audit Firms
City of Diamond Bar
Compliance Matrix
Year ended June 30, 2007
■
■
InCompliance
Requirements
Com Hance Questioned If no, provide details and
■
A. Proposition A and Proposition C
Yes No Costs
management response.
■
Local Return Funds
1. Timel use of funds
X None
2. Expenditures approved before
being incurred.
3. Expenditures did not exceed
X None
25% of Metro's approved
■
bud et.
4. Administrative expenses are
X None
■
within the 20% --n.
X None
5. All on-going and carryover
■
projects were reported in Form
B.
6. Annual Project Summary
X None
Report (Form B) was
FY '07 Form B was submitted
submitted on time.
X None
on September 18, 2006 which
was beyond
the filing due date
of August 1.
•
Management response:
See response below.
7. Transit Recreational Form was
X
submitted on time
None
FY '07 Recreational Transit form
was submitted on December 20,
2007 which was beyond the
■
filing due date of October 15.
Management response:
Recreational transit forms were
submitted late due to a long-
term staff position vacancy. This
■
Position was left vacant due to
the long-term illness and
■
eventual retirement of the
employee.
As a result, a few of
the duties of this position were
lost in the transition. As soon as
the City became aware of the
deficiency in reporting, the
reports were submitted. There
has been a new staff member
assigned to submit reports. In
addition, the Finance Division
will monitor the submittal of
.
reports to ensure timeliness.
7. Annual Expenditure Report
■
(Form C) was submitted on
time. X
8. Cash or cash equivalents are
None
Mai
X
None
18
■
City of Diamond Bar
Compliance Matrix
Year ended June 30, 2007
Compliance Requirements
A. Proposition A and Proposition C
Local Return Funds
Com
In
Hance
esone
Questioned
d ti
Costs
If no
no, provide details and P
management response.
Yes
No
9. Accounting procedures, record
keeping and documentation
are adequate.
B. Transportation Development Act
Article 3 Fund
X
None
1. Timely use of funds
X
2. Expenditures were incurred for
X
activities relating to pedestrian
and bicycle facilities and
amenities.
19
EXIT CONFERENCE
City of Diamond Bar
Exit Conference
Year ended June 30, 2007
An exit conference was held on January 22, 2008, at the City of Diamond Bar. Those in attendance
were
Vasquez & Company LLP representatives:
Elmer Pascual, Audit Manager
Eliza de Vera, Senior Auditor
City of Diamond Bar representatives:
Linda Magnuson, Financial Director
Susan Full, Senior Accountant
Matters discussed:
Results of the compliance audit disclosed two issues of non-compliance with Metro's Proposition A
and Proposition C Local Return Guidelines. The financial audit disclosed adjustments pertaining to
revenues and fund balance.
A copy of this report was forwarded to the following City of Diamond Bar representative(s) for their
comments prior to the issuance of the final report:
Susan Full, Senior Accountant
t
= 19
Vasquez & Company LLP
801 S. Grand Avenue, Suite 400
Los Angeles, CA 90017
RE: CITY OF DIAMOND BAR, CALIFORNIA ANNUAL FINANCIAL REPORT OF THE
PROPOSITION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUND FOR THE YEAR ENDED
JUNE 30, 2007
I have received the annual financial report of the Proposition A Local Return Fund, Proposition C
Local Return Fund, and Transportation Development Act Article 3 Fund, for the year ended June 30,
2007 for the City of Diamond Bar and agreed with the contents of the report except as indicated
below:
(Attach additional pages if necessary)
Very truly yours,
Name
itie
uate
CITY COUNCIL
Agenda # 6. 5
Meeting Date: April 1, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mn
TITLE: AWARD DESIGN SERVICES C NTRACT FOR THE PALOMINO DRIVE
NEIGHBORHOOD TRAFFIC MANAGEMENT PROJECT TO KOA
CORPORATION IN THE AMOUNT OF $54,860, AND AUTHORIZE A
CONTINGENCY AMOUNT OF $5,500 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $60,360.00
RECOMMENDATION:
Award.
FINANCIAL IMPACT:
The 2007-2008 Fiscal Year Budget allocated $125,000 for Neighborhood Traffic Management
Mitigations. To date, a total of $13,300 has been encumbered for the conceptual design of the
traffic calming mitigations for the Palomino Neighborhood leaving a total balance of $111,700.
BACKGROUND:
In August of 2006 the City received a request to install speed humps along Palomino Drive due
to concerns with speeding along the roadway. In accordance with the Neighborhood Traffic
Management Program (NTMP) guidelines staff responded with a request that 51% or 41
households along Palomino Drive be petitioned to begin the NTMP. The initial requestor was
able to obtain the 51% required and the NTMP process began. The first meeting in which the
program was introduced to the neighborhood was held on June 28, 2007 in which
approximately 17 residents were present. At that meeting it was decided by those in
attendance that the entire Palomino Drive neighborhood including all residential roadways that
branch off of Palomino Drive should be included in the study for potential traffic calming
devices.
Traffic speed and volume counts were first collected in July 2007 over a four-day period
(Thursday through Sunday) which indicated some speeding and volume issues throughout the
neighborhood. Due to the fact that school was not in session during the July counts staff
decided to take a second set of traffic and volume counts in October 2007 to obtain an
accurate analysis of the conditions within the neighborhood. The second set of counts from
October reinforced the apparent speeding and volume conditions indicated in the July counts.
Palomino Drive is a residential roadway with a 25 MPH speed limit. Counts indicated an
average 85 percentile speed between 30 and 35 MPH.
On December 10, 2007 staff held the second meeting for the neighborhood which presented
the results of the speed and volume counts as well as a conceptual plan of devices proposed
to be installed within the neighborhood (EXHIBIT A). The conceptual plan was developed by
KOA Corporation (KOA) after analysis of the speed and volume counts to specifically address
the concerns expressed by the residents in conjunction with the results of the speed and
volume counts. Approximately 30 residents were in attendance at the second meeting. After
discussion of the proposed concept with those in attendance a petition was re -circulated
through the neighborhood, by the "team captain" to obtain the required 67% in favor of
proceeding with the actual plans, specifications and estimates (PS&E package) of the concept.
As can be seen in Exhibit B, 238 parcels are within the neighborhood and one signature from
160 parcels was required to meet the 67% in favor of proceeding to the next step in the NTMP.
Signatures from 204 lots were obtained for a total of 85.7% in favor with proceeding with the
PS&E package of the concept plan.
DISCUSSION:
With the overwhelming support of the neighborhood in moving forward with the PS&E
package, KOA was asked to submit a proposal to the City for preparing the plans,
specifications and estimates.
KOA was instrumental in launching the NTMP to the City in 2005 and assisted staff in the
design of the program, the manual, and implementation of the pilot projects as well as the final
analysis of the NTMP pilot projects. KOA has also been actively involved in the Palomino
Neighborhood as they were responsible for analyzing the speed and volume data and
developing the concept traffic calming plan that the final design will be modeled after. A field
review will be conducted by KOA with respect to supplemental needs for preparing the design
plans. Plans will be prepared with all pertinent details needed to construct the traffic calming
devises as well as specific location information that will be shared with the neighborhood upon
completion. Specifications and an engineer's cost estimate for construction estimate will also
be prepared by KOA in preparation of taking the final plans out to bid for construction once the
information has been shared with the neighborhood.
The project timeline for a complete set of plans, specifications and construction cost estimates
that will be shared with the neighborhood can be expected by July 2008.
2
PREPARED BY:
Kimberly Molina, Associate Engineer Date: March 24, 2008
REVIEWED B .
David G. , Di ector of Public Works
Attachment: Exhibit A -Concept Design
Exhibit B -Neighborhood Petition Map
Exhibit C -Proposed Scope by KOA dated January 25, 2008
Exhibit D -Consulting Services Agreement
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EXHIBIT �
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of April 1. 2008 by and between the City of
Diamond Bar, a municipal corporation ("City") and KOA Corporation, ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in the City's Request for Services.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "A" the Consultant's
Proposal, dated _January 25, 2008.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "A."
2. Term of Agreement. This Contract shall take effect April 1. 2008, unless
earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices in
the form specified by City.
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: James DeStefano, City Manager Consultant: Rock Miller
City of Diamond Bar KOA Corporation
21825 Copley Drive 1120 W. La Veta Ave., Suite 660
Diamond Bar, CA 91765-4178 Orange, CA 92868
714-573-0317
714-573-9534 FAX
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insureds on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy(ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
admitted to do business in the State of California or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that A VI I.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
"City"
ATTEST:
By:
Tommye A. Cribbins, City Clerk
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
CITY OF DIAMOND BAR
in
Jack Tanaka, Mayor
KOA CORPORATION
PLANNING & ENGINEERING
January 25, 2008
Ms. Kimberly Molina
Associate Engineer
City of Diamond Bar
Public Works/Engineering Department
21825 Copley Drive
Diamond Bar, California 91765
EXHIBIT C,
1 120 West La Veta Avenue, Suite 660
Orange, CA 92868
c 714.573.0317 f: 714.573.9534
www.koacorporation.com
Subject: PROPOSAL FOR TRAFFIC CALMING IMPROVEMENTS DESIGN SERVICES: for Palomino
Drive Neighborhood in the City of Diamond Bar
Dear Ms. Molina:
KOA Corporation (KOA) is pleased to receive a Request for Proposal from you to perform work in the City
of Diamond Bar. We are most interested in performing the necessary services and submit this proposal
accordingly. The Project requires improvement plans for traffic calming features, including signing and
striping design work for the Palomino Drive neighborhood. The work would be performed as a task
assignment under the existing City design services contract.
KOA has earned a reputation for high quality work, fulfillment of deadlines, and reasonable costs. We have
offices in Orange, San Diego, Ontario, Oakland, and Monterey Park. The firm has coverage in the following
areas: Professional Liability ($2 million), Automobile Liability ($1 million) and General Liability ($5,000,000).
Our Worker's Compensation coverage meets the insurance requirements of California State law. We have
successfully completed similar projects for numerous public agencies and private parties. References for
specific related projects will be provided upon request.
The attached proposal presents our scope of services, technical proposal, cost estimate, and schedule.
Please contact me if you have any questions or if you require additional information regarding the subject
project. I look forward to working with you on this Project. If you concur with the terms of this proposal,
you may authorize KOA to begin work, by signing the authorization on this proposal and returning it to our
office. The proposal is valid for 90 days.
Sincerely,
Rock E. Miller, P.E.
Vice President
G.120081DesignlDB_NTMP Palomino TES.MA83025.doc
LOS ANGELES OAKLAND ONTARIO ORANGE COUNTY SAN DIEGO
K O A C o r p o r a t i o n
PROPOSED SCOPE OF SERVICES for
Design of Traffic Calming Improvements
in the City of Diamond Bar
BACKGROUND
KOA Corporation (KOA) previously prepared a neighborhood traffic management plan for the
Palomino Drive neighborhood of the City. The plan proposes a series of traffic calming features, based
upon neighborhood workshops and analysis of alternatives. The City is now preparing to implement a
portion of the conceptual plans. The KOA Team will assist the City of Diamond Bar by designing the
following plans:
d• Traffic Calming Street Improvements per Attached Figure
4- Signing & Striping Design for each site
- Construction Assistance (Optional)
SCOPE OF SERVICES
Task I — Pre -Design Coordination
At the onset of the Project, KOA will discuss with the City Engineer the proposed plan, relevant issues
and projects, and current design standards. Base plan information and proposed street improvements
for the subject location would also be obtained from progress plans, City records, or other relevant
records.
Task 2 — Field Review
KOA will inspect the site in the field with respect to supplemental needs for preparing the design plans.
Physical street improvements, underground or overhead utilities and obstructions, signing and striping,
and other relevant items would be located in the field with precision to be shown accurately on the
plans. All improvement information obtained from records would also be verified in the field in
conjunction with this review.
Task 3 — Improvement Design Plans
Designs will show sufficient curb and geometric data to allow a contractor to properly and accurately
lay out the street improvements based upon information shown on the plans. This will include
centerline references, call outs, offsets from centerlines or curb lines, cross section details, and the size,
shape, and composition of the improvements. The plans are expected to show less detail of existing
improvements or areas unaffected by the improvements.
KOA will prepare a plan to construct the necessary street improvement for each location. The design
and required details/construction notes will be prepared for final plotting on D -sized sheets (24"x36") at
PROPOSAL FOR TR�Fri(, CALMING ILNIPRoVEMENI' DEs1cN� Seat'l
1'nr /he Palumill�,� Drire ,�'e�i�hholhood ii, the City i�� 1)ianao�rr! Bar
1
K O A C o r p o r a t i o n
r
1 "=40 feet, or metric equivalent, as appropriate. Three (3) improvement plan sheet are planned for the
project.
All plans will show only necessary horizontal and vertical control data required to lay out and construct
the improvements. Comprehensive topographic surveys in the vicinity of the improvements will not be
furnished unless additional compensation is authorized.
Surveying Needs
Where drainage flowlines are not to be modified, plan bases will show horizontal improvements only.
Elevations of improvements will be based upon the elevation of the adjacent existing surfaces. No
topographic surveys are proposed. All design will be based upon relative elevations based upon street
centerlines, curb lines, or existing features.
Where improvements will result in disruption to existing flow lines, elevations and topographic data will
be collected via vertical ground survey to provide information adequate to document and preserve or
modify existing flows. This condition would apply at locations where existing curbs are to be removed
and the horizontal location of flow lines will be modified by the proposed improvements.
Landscaping
The need and quantity of landscaping will not be determined until the final configuration of
improvements is identified. Curb extensions and medians may benefit from landscaping. Landscaping
services are excluded from this proposal at this time. If landscaping needs are identified at a later date,
an appropriate approach will be determined. In the past the City has contracted for landscaping
separately.
Signing & Striping
Signing and Striping will be prepared on the same plans at the same scale, showing the affected
construction area and all affected traffic stripes. The plans will show the location of all proposed traffic
stripes and markings and the proper disposition of all affected existing signs and markings. Any work
required to transition the proposed stripes to join with existing stripes on intersection approaches will
also be provided. Special details will be shown in greater scale on the sheets with smaller improvement
area.
Task 4 — Specifications and Estimate
KOA will prepare special provisions relating to the design work. Also, an engineer's cost estimate
would be provided at appropriate intervals_
Task 5 — Submittal of Plans
A registered Civil Engineer would sign the completed plans. Blackline copies of these plans will be
furnished directly to the City of Diamond Bar for checking. We will also submit the plans to any utility
companies or other agents required by the City of Diamond Bar during the course of street
improvement plan checking.
PROPOSAL FOR TR.xrr1( CALMING IMPROVEIrTENT DLsICN SERVICES
Fnr thea PitloMirro 0rire Neighborhood ria the City of F_7ianat�rtrl Bar 2
K O A C o r p o r a t i o n
r—
Task 6 — Response to Revisions
Any revisions requested by the City of Diamond Bar or other responsible parties would be fully
addressed and incorporated properly into the plans, until they are ready for final approval by the City of
Diamond Bar.
Task 7 — Project Support & Meeting Attendance
KOA will meet regularly during the design phase of the project. KOA will attend these meetings as
follows: One orientation meeting (Task 1) and one progress meeting.
CONSTRUCTION ASSISTANCE (OPTIONAL — BILLED T&M)
Within the scope of services KOA will:
Assist with the review of the submitted bids and provide a recommendation as to the award of
the contract.
Be available by telephone to interpret and clarify our design sheets and Special Provisions
Review of shop drawings at our offices
Review any changes in the plans, possible change orders, and provide recommendations.
The City will conduct construction inspection and acceptance activities; therefore, this type of work is
out of our scope. Any other construction related service would be performed on a time -and -materials
basis. Any request to provide additional services during construction will be deemed to be authorized
as out -of -scope work, unless expressly agreed to by KOA and the Client.
It is understood that design activities associated with street improvements cannot identify and address
all contingencies associated with underground construction. KOA will not be responsible for the cost
of change orders or plan changes due to changed field conditions unless they arise from our sole and
gross negligence.
PRINTING AND REPRODUCTION
KOA will provide the necessary copies of our plans and specifications during the course of plan
preparation. At the conclusion of the project, we would furnish original Mylar plan sheets meeting the
requirements of the City of Diamond Bar, "camera ready" specifications, plus word processing and CAD
drawing files. Assembly of complete bid packages and printing would be the responsibility of others.
PERSONNEL ASSIGNED
Ms. Julia Wu, PE, will be the Project Manager for this project. Ms. Wu is a Senior Engineer of KOA and
has 12 years experience with projects of this type. She has designed traffic calming improvements for
several communities, including the City of Diamond Bar and Newport Beach. Ms. Wu will handle most
contacts with the City and the client and will prepare the design plans. Mr. Rock Miller, P.E., will be the
Principal -in -Charge for this project. Mr. Miller will perform Quality Assurance, sign the plans, and
attend the kickoff meeting and milestone meetings.
PROPOSAL FOR TRAFFIC CALN11Y(; IMPROVE 1LN,-r DESIGN SFRVtC.CS
f'()rlhc' 1'1110117 i,110 Drire Nei ghh(> hood in the ('itp (if L)ialno;7d Bar
K O A C o r p o r a t i o n
SCHEDULE
A design schedule is proposed allowing for submittal of plans for initial checking within approximately six
weeks following your authorization and receipt of survey information. Responses to revisions would be
completed within ten business days following receipt.
PROPOSED FEE
The actual fee would be based upon the cost of time, materials, and reprographic expenses for KOA for
projects of this type and scope all subjected to the not -to -exceed amount of $54,860. The fee was
approximated as follows:
Tasks /Activities Task Costs
Pre -Design Coordination
$1,200
Improvement Design Plans
5 Bulges/Raised Crosswalks
$30,000
11 Speed Cushion Locations
$6,000
Utility Research
$2,500
Irrigation
$2,500
Surveying Needs
$7,000
Landscaping
(excluded)
Project Support & Meeting Attendance
$3,800
Expenses
$1,860
TOTAL COSTS
$54,860
Construction Assistance (Optional - NTE) $2,600
Invoices would be submitted monthly based upon the actual hours for KOA employees and the billing
rates included in the engineering services contract, with consideration from task cost estimates and
overall progress. Our invoices would not exceed the amount indicated above for the scope of services
proposed. Accounts are past due after 30 days. A finance charge of 1.5% per month after invoice date
may be assessed on accounts more than 60 days past due.
Exclusions
These exclusions describe the situations that most frequently result in the need for extra work and
additional compensation.
Our approach assumes a consensus to the need for this project. We have not allocated any
resources to achieving a consensus regarding the need for improvements.
Attendance at additional meetings, except as specifically indicated in the Scope of Services, is billed
up to $210 per hour for a Firm Principal.
l Separate drawings are not proposed for traffic signal, signal interconnect, street lighting, or traffic
control design plans, unless specifically itemized in the Scope of Services. They can be undertaken as
extra work, if requested and authorized by the Client.
PROPOSAL FOR TRAFFIC CALsIING IINIPROVFVIENT DEsICN SERVICES
For f h e 11aIo 71igo Urine yeig17bor1ioejd in the City o/, Dnod Bar
icctea4
K O A C o r p o r a t i o n
Any change in roadway configuration or curb lines changes requested after the plans are initiated
may result in the need for extra work to revise completed designs, conduct additional field research,
or supplement base mapping.
Our fee would exclude any costs paid to the City, Caltrans, utility companies, or any other agency
(private or public) for plan checking, construction inspection, utility records, as -built records, or
aerial maps.
-4- KOA will not normally visit the site during construction, or attend the turn -on of traffic signals,
unless this service is specifically included in our cost proposal. Typically these services are not
required. Any appropriate service not specifically included within our cost proposal can be
negotiated as extra work, on a cost -plus -expenses basis.
al- Potholing is excluded from our design fees.
Any notification of any persons regarding the construction project, traffic restrictions, or any other
information. Furnishing or placement of any signs, barricades, or other equipment or supplies
required by the traffic control plans. Negotiation to obtain approval for detours, lane restrictions,
or alternate plans which do not meet the traffic control specifications for the project, unless
approved as extra -work. Bluelining or blacklining of approved plans after the plans are approved.
Any work requested by the City that does not appear directly on the plans for the proposed
project. The work scope is considered complete once plan approval is obtained. All other services
requests after plan approval are considered extra work. Fees for extra work will be determined
prior to start of that work.
Any construction related service would be performed on a time -and -materials basis. Any request to
provide additional services during construction is out -of -scope work, unless expressly agreed to by
KOA and the Client.
-1- KOA will normally furnish only blackline copies for each submittal. If blueline copies are specifically
requested, the Client will pay the cost of bluelining, directly.
INDEMNIFICATION
KOA Corporation and the Client mutually agree to the fullest extent permitted by law, to indemnify and
hold each other harmless from any and all damage, liability or cost, including reasonable attorney's fees
and cost of defense arising from their own negligent acts, errors, and omissions in the performance of
their services under this agreement, to the extent that each party is responsible for such damages,
liabilities, and costs on a comparative basis of fault.
CONCLUSION
Any questions about this proposal and scope of services may be directed to Ms. Julia Wu or Mr. Rock
Miller at (714) 573-0317. The proposal is valid for 90 days.
PROPOSAL FOR TRAFFIC CALMING IIIPROVENIENT RESIGN SERVICES
For th(r Palomino Drive Neil>hhorhooil in the C'iry of Dirzntunr[ Bar 5
K O A C o r p o r a t i o n
AUTHORIZATION
If convenient, you may fill out and sign a copy of this authorization proposal on the indicated line and
return it with a copy of the proposal complete to our office.
We have carefully reviewed the proposal dated January 25, 2008 by KOA Corporation.
We do hereby authorize KOA Corporation to commence work as indicated within the
terms and conditions of this proposal.
Signature
Print or Type Name & Title
Address (if different than letter addressee)
G: 120081DesignlDB_NTMP Palomino TES.MA83025.doc
Date
---..__ —'..-"" -, ' `"'L:'f ULSIG\ JERNAC:ES
For' nc�< l'aIomi110 Ur'ire Nei -hhorhoorl in the City o% Dianaurrcl Bar
Agenda # 6. 6
Meeting Date: April 1, 2008
CITY COUNCIL
�F� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
/ tAMEVDMENT
VIA: James DeStefano, City MarTITLE: APPROVE A CONTRACT WITH WARREN C. SIECKE
TRANSPORTATION AND TRAFFIC ENGINEERING FOR
CONSTRUCTION INSPECTION SERVICES FOR THE TRAFFIC
SIGNAL INTERCONNECT LINKS — PHASE I PROJECT IN THE
AMOUNT OF $48,000 PLUS A CONTINGENCY AMOUNT OF $4,800
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER,
FOR A TOTAL AUTHORIZATION AMOUNT OF $52,800.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
For Fiscal Year 2007-2008, the Capital Improvement Program (CIP) Budget includes an
appropriation of Proposition C Funds in the amount of $935,000.00 for design,
construction, and construction management services for this project.
DISCUSSION:
Construction management services include the inspection and management of the
installation of fiber optic interconnect cable and conduit for the City's traffic signal
interconnect system. Warren C. Siecke Transportation and Traffic Engineering is
experienced with the traffic signal interconnect currently implemented in Diamond Bar
and they have a history of successfully providing these services for traffic signal
improvements throughout the city. Warren C. Siecke also prepared the design plans
and specifications for the subject project, so it will be beneficial to retain their firm to
provide construction inspection and management services.
The construction contract for the Traffic Signal Interconnect Links — Phase I Project was
awarded at the March 18th City Council Meeting to PTM General Engineering Services
in the amount of $436,076.30. The construction inspection fee as proposed in the
attached proposal represents approximately 10% of the construction cost. Services will
be paid for on an hourly basis with a not to exceed amount as specified in the attached
contract.
PREPARED BY:
Rick Yee, Senior Engineer Date Prepared: March 26, 2008
REVIEWED BY:
Da d G. Liu, Director of Public Works
Attachment: Contract Amendment
EXHIBIT A
Za"t" G, s&C&
TRANSPORTATION AND TRAFFIC ENGINEERING
March 16, 2008
Mr. David Liu, P. E.
Director of Public Works
City of Diamond Bar
21825 East Copley Drive
Diamond Bar, CA 91765-4177
SUBJECT: Construction Observation
Traffic Signal Interconnect Links — Phase 1
1 am pleased to submit this proposal to provide construction observation services for traffic
signal interconnect work on the subject project.
Mr. John Huie will be assigned as the observer. Mr. Huie is thoroughly familiar with traffic
signal construction based on his thirty-five years experience in the field. He has gained
knowledge of city procedures and preferences through his inspection of the last several
signal projects in the City.
Our fee will be computed on a time and material basis using the category two rates in our
current traffic engineering services agreement. The estimated fee is $48,000.00. We will not
exceed the total without your prior approval. However, we reserve the right to request
additional compensation if the contractor proves to be extremely difficult to work with or
unexpected construction problems are encountered.
If you need additional information, please call me.
Sincerely,
wLY twn e. si"&
Warren C. Siecke, P. E.
DbarAinterconnect upgrade/cmprop sic phase 1
20142 CANYON DRIVE, YORBA LINDA, CA. 92886- 6058 (714) 970-6247 FAX (714) 779-1644
AMENDMENT NO. 3
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 3 is made and entered into this 1 St day of April 2008,
between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and Warren Siecke Transportation & Traffic Engineering
(hereinafter referred to as "CONSULTANT').
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide On -Call Traffic Engineering Services, which the Agreement
was dated October 23, 2006.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to provide engineering services for the
design of traffic signal interconnect at various locations.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated March 16,
2008, for construction inspection services.
follows: Section 2: Section 3 of the Agreement is hereby amended to read as
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City.
Section 3: Each party to this Amendment No. 3 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 3 shall be valid and
binding. Any modification of this Amendment No. 3 shall be effective only if it is in
writing signed by the parties. Total payment to Consultant pursuant to this Agreement
shall not exceed ($48,000.00) dollars."
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 as
of the day and year first set forth above:
APPROVED AS TO FORM
City Attorney
ATTEST:
CITY OF DIAMOND BAR
rommye Cribbins, City Clerk
DATE:
CONSULTANT:
WARREN C. SIECKE
Warren C. Siecke, P.E.
James DeStefano, City Manager
CITY COUNCIL
Agenda # 6.7
Meeting Date: April 1, 2008
AGENDA REPORT
TO: Honorable Mayor and Member of he City Council
VIA: James DeStefano, City Mana@e
TITLE: APPROVE A CONTRACT AMEND ENT WITH NORRIS REPKE, INC. FOR
ENGINEERING DESIGN SERVICES FOR THE REHABILITATION OF
LYCOMING STREET IN THE AMOUNT OF $40,020 PLUS A
CONTINGENCY AMOUNT OF $4,000 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION
AMOUNT OF $44,020.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
For Fiscal Year 2007-2008, the Capital Improvement Program (CIP) Budget includes an
appropriation of $70,000 for engineering design services related to the rehabilitation of
Lycoming Street.
BACKGROUND/DISCUSSION:
Lycoming Street is a two-lane road facility that extends from Lemon Avenue to the City
limits (approximately 4,600 feet). Based on the City's Pavement Management System
(PMS), which ranks roadway repairs according to needs, Lycoming Street is one of the
roadways that was recommended for rehabilitation. The deterioration level of the
roadway warrants a rehabilitation effort and any deferment of this effort will result in
higher costs to repair in the future. The scheduling of the rehabilitation of this roadway
will be coordinated to ensure that the adjacent construction traffic resulting from the
Brea Canyon Road Grade Separation Project is substantially complete before this work
begins.
Norris Repke submitted a proposal for the subject project on March 19, 2008. Norris
Repke has extensive civil engineering design experience and a firm understanding of
the roadway conditions and constraints in Diamond Bar. Norris Repke is currently
under contract to design the slurry seal treatment for the surrounding neighborhoods
(Area 4 Slurry Seal) and it is advantageous to utilize Norris Repke for this task because
of their familiarity with road conditions and the consistency of engineering judgment that
will be applied. The scope of services includes the preparation of a pavement materials
report, field survey, design plans, specifications, and estimates for the subject project.
The tentative project schedule is as follows:
Start Project Design
Complete Project Design
Award Contract
Start Construction
Complete Construction
PREPARED BY:
Rick Yee, Senior Engineer
REVIEW BY:
D4vid G. Liu, Director of Public Works
Apr 2008
May 2008
Fall 2008
Fall 2008
Winter 2008
Date Prepared: March 26, 2008
Attachments: Amendment to the Consulting Services Agreement
2
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 is made and entered into this 1St day of April 2008,
between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and Norris-Repke, Inc. (hereinafter referred to as
"CONSULTANT").
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide engineering design services, which the Agreement was dated
January 16, 2007.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to provide engineering design services
for the rehabilitation of Lycoming Street.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated March 19,
2008, for the engineering design services for the rehabilitation of Lycoming Street.
follows: Section 2: Section 3 of the Agreement is hereby amended to read as
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City.
Section 3: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and
binding. Any modification of this Amendment No. 1 shall be effective only if it is in
writing signed by the parties. Total payment to Consultant pursuant to this Agreement
shall not exceed ($40,020.00) dollars."
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as
of the day and year first set forth above:
APPROVED AS TO FORM
M
City Attorney
ATTEST:
CITY OF DIAMOND BAR
I ommye Cribbins, City Clerk
DATE:
CONSULTANT:
NORRIS REPKE, Inc.
Kamran Saber, Principal
James DeStefano, City Manager
■
EXHIBIT A
March 19, 2008
Mr. Rick Yee, PE
Senior Civil Engineer
City of Diamond Bar,
Public Works Department
21825 Copley Drive
Diamond Bar, CA 91765-4178
Subject: Proposal for Engineering Design Services for Lycoming Street
(Total Length = Approx. 0.87 Miles)
Dear Mr. Yee:
This presents our proposed scope of services and fee to provide engineering design
management services for the subject project.
PROJECT DESCRIPTION:
The project consists of the rehabilitation of Lycoming Street, a two-lane road facility,
from Lemon Avenue to the City limits (approximately 4,600 feet). The PCI, except for
the first 300 feet of the facility east of Lemon Street is around 65. Use of Full Depth
Reclamation (FDR) is also envisioned. Our preliminary construction cost of the project is
estimated to be between $500,000 to $550,000.
The project includes the following elements:
1. Pavement Rehabilitation
2. Curb, gutter and sidewalk repair, where necessary
3. Addition of cross gutters where missing or are not functioning
4. Addition of curb ramps where missing or substandard per ADA standards
5. Reconstruction of damaged driveway aprons or portions thereof as necessary
SCOPE OF SERVICES
PHASE I: ORIENTATION/DATA COLLECTION/BASE SHEETS
Task 1: Orientation/Start Up
This task consists of kick-off meeting, research and data collection activities associated
with the start of a successful project. Specific activities will include:
• Kick-off meeting with City staff and project team.
• In house start up activities.
• Utility research with applicable utility companies.
• Review all information obtained and discuss with City staff where warranted.
rEL: 714-973-2230 FAX: 714973-2263 WWW: www.norrisrepke.com
400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705
City of Diamond Bar P4069 -R4
Proposal for Lycoming Ave. March 19, 2008
Task 2: Pavement Evaluation
1.) Prior to initiation of field activities, sample locations will be marked and Underground
Service Alert contacted to notify concerned utilities. Sample locations that may
interfere with buried lines or pipes will be relocated.
2.) Coring and/or boring will be performed at not more than eight separate locations to
determine the thickness of the existing structural section. Borings will be extended a
maximum depth of four feet from the surface to obtain samples of the subgrade.
Samples will be placed in plastic bags, sealed, and transported to our laboratory for
further analysis. Prior to leaving the site, all sample locations will be backfilled and
patched.
3.) Upon receipt in the laboratory, samples will be visually classified and the in-situ
moisture content of each determined. Individual and/or composite samples that
represent the materials encountered will be selected and subjected to R -Value
determination for use in component analysis for rehabilitation recommendation
and/or new structural section or replacement design.
4.) A Registered Civil Engineer shall supervise all activities, review results of testing,
and prepare a report of his findings, presenting recommendations for alternate
structural replacement sections based on the traffic index and design life.
5.) Based on the core sample results, provide alternate methods of rehabilitation
sections if necessary.
Task 3: Field Design Survey
Obtain field survey information required for preparation of designs and construction
plans. The survey activities will consist of the following:
1. Set up/Schedule/Research
2. Establish horizontal and vertical control. Mark stations on streets
3. Obtain existing TC & FL elevations at 25' intervals where drainage problems
are encountered. Elevations will be obtained at each driveway approach for
flow line design control.
4. Obtain design elevations as needed at the ramps to be constructed or
upgraded, x -gutters or other locations where necessary
5. Obtain topographic and cross section field data as described below
- Cross section (curb to curb) at 100' intervals
- Locate manholes, vaults and valves in roadway
- Locate curb drains
- Locate curb ramps
- Locate sidewalk
- Locate BCR's & ECR's
6. Compile design survey data and cross sections
7. Provide width, TC and FL elevations, and centerline station of existing
driveways.
Task 4: Develop Base Sheets
Prepare base sheets at a horizontal scale of 1" = 20' to be used in development of
construction plans. Sheets will be prepared in AutoCAD and would include the following:
• Right-of-way as shown on Assessor Maps
• Existing centerline and concrete improvements
• Horizontal stationing including stationing at intersection centerlines.
• Existing PCC improvements, including driveway approaches, sidewalks,
access ramps, curb and gutter.
• Existing surface utilities that will be affected by the rehabilitation.
We estimate that up to four sheets will be required.
Page 2 of 5
City of Diamond Bar P4069 -R4
Proposal for Lycoming Ave. March 19, 2008
Task 5: Field Review
Perform a comprehensive field review of the project site to:
• Photograph the project area
• Check the base sheets for accuracy
• Locate and record striping locations and geometrics
• Locate and record pavement reconstruction locations
• Locate and record curb/gutter, drive approach and sidewalk reconstruction
locations
PHASE II: DESIGN DEVELOPMENT
Task 1: Preliminary Designs and Studies
Prepare project studies and conceptual or preliminary designs to define the project
elements. These would include the following elements:
• Rehabilitation concepts, sections and details. This will include reconstruction
area recommendations.
• Potential curb, gutter and drive approach repair recommendations
• Signing and striping replacement feed back
• Traffic control and access recommendations
• Traffic signal loop replacement
• Areas of new curb and gutter
• Sidewalk repair locations
• ADA compliance recommendations
• Cross gutter installation recommendations where needed
• Value engineering analysis of alternative rehabilitation methods
• Preliminary cost estimate
Meet with City to discuss preliminary design.
PHASE III: CONSTRUCTION DOCUMENT PREPARATION
Complete the preparation of the various construction documents consisting of the
following:
Task 1: Construction Plans
All plans will be prepared using AutoCAD 2002 and be printed with ink on Mylar. These
would include the following:
• Title Sheet (1 sheet)
• Detail Sheet (1 sheet)
• Plan and Profile (if needed) construction plans at a horizontal scale 1" = 20'
and vertical scale of 1" = 2' for streets requiring construction of new curb and
gutter or gutter plate as well as centerline profile if the street is subject to full
Removal/Reconstruction.
Task 2: Specifications
Prepare complete project specifications including general conditions, bid proposal and
special provisions. Based on the experience we have had with the City of Diamond Bar
projects, the specifications will provide criteria for the contractor with regard to
scheduling of the work and notification procedures. The specifications will be based on
the City standard boilerplate and the APWA Standard Specifications and will be
prepared in Microsoft Word software.
Page 3 of 5
City of Diamond Bar P4069 -R4
Proposal for Lycoming Ave. March 19, 2008
Task 3: Cost Estimate
Itemized construction bid proposal and cost estimate will be prepared in Microsoft Excel
spreadsheet format that conveniently adapts into a contractor's bid abstract
spreadsheet.
Task 4: Utility Coordination
Norris-Repke has developed a complete utility coordination and notification procedure
based on our experience with public works projects. In addition to the initial utility
research the following activities will be performed:
• Submit preliminary plans to utility companies requesting verification of the
location of their facilities on the project. Use standard letter and return
questionnaire form.
• Follow up where required
• Coordinate relocation efforts as needed
• Submit final approved plans to utilities at time project goes to bid
Task 5: Construction Document Processing
• Submit PS&E to City for review and comment
• Meet with City to discuss revisions
• Make agreed on revisions and resubmit as required
Task 6: Quality ControlNalue Engineering
• Perform in-house review of PS&E by autonomous senior staff member.
• Perform independent field constructibility review by construction division.
• Confirm value engineering procedures for final PS&E
Page 4 of 5
City of Diamond Bar
Proposal for Lycoming Ave.
TENTATIVE PROJECT SCHEDULE
All dates in 2008
P4069 -R4
March 19, 2008
Phase
Description From
To
Phase I
Orientation/Data Collection March 17
I
April 21
Base Sheets, Geotechnical
Phase II
Design Development April 21
May 12
Phase III
Construction Document Preparation May 12
May 26
Advertise Project June 2
June 23
Award Contract July 1
Begin Construction July 7
September 1
FEES:
Norris-Repke proposes to provide the services for the NOT -TO -EXCEED TOTAL
AMOUNT presented below. A breakdown of the proposed task/man hour chart for the
project is attached for your information and use in evaluating this proposal. We would
be happy to discuss the fees and their association to our proposed scope of work and
make revisions where mutually agreeable.
Total Not -To -Exceed Fee = $40,020.00
Fees will be invoiced monthly based on actual time expended. Outside agency fees are
not included in the proposed fee. Additional services will be provided at the then current
hourly rates.
Invoices will be submitted monthly on an hourly basis for the work performed. Total
project fees will not exceed the proposed fee unless a change in the proposed scope of
services is agreed upon.
We appreciate this opportunity to be of service to the City of Diamond Bar again and
look forward to another successful project.
Sincerely,
!�a
412—
Kamran Saber, PE
Principal
Page 5 of 5
Agenda # 7 _ 1
Meeting Date: April I, 2008
CITY COUNCIL
,
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man/g
t
TITLE: WITHDRAWAL OF APPEAL O PLANNING COMMISSION DENIAL OF
CONDITIONAL USE PERMIT NO. 2007-09, DEVELOPMENT REVIEW
NO. 2007-22 AND VARIANCE NO. 2007-05 — A REQUEST TO INSTALL AND
OPERATE A TELECOMMUNICATIONS FACILITY AT RONALD REAGAN
PARK AT 2201 PEACEFUL HILLS ROAD —APN: 8765-015-900.
RECOMMENDATION:
Receive and file letter of withdrawal.
BACKGROUND
On March 5, 2008, Sprint Nextel formally withdrew its appeal of the Planning Commission's
denial of a Conditional Use Permit application to establish a wireless telecommunications
facility at Ronald Reagan Park. A copy of the withdrawal letter is attached.
Because the appeal has been withdrawn, the decision of the Planning Commission to deny
the application is final, and no further action is required by the Council.
PREPARED BY:
REVIEWED BY:
Greg Gubman, AICP David Doyle
Planning Manager Assistant City Manager
Attachments: Withdrawal letter from Sprint Nextel
Notice to Property Owners within a 500—foot radius of Ronald Reagan Park
Sprint i�/O
Together with NEXTEL
March 5, 2008
Sprint Nextel
310 Commerce, Suite 100
Irvine, CA 92602
Office: (714) 368-3500 Fax: (714) 368-3501
City of Diamond Bar
Planning & Zoning Department
21825 Copley Drive
Diamond Bar, CA 91765-4178
Attn: Mr. Greg Gubman
Dear Greg:
Re: Conditional Use Permit No: 2007-50 2201 Peaceful Hills Ronald Reagan Park
Diamond Bar CA)/Sprint Nextel Site No LA73XC017
Please regard this letter as Sprint Nextel official notification to withdraw the Appeal
Application to Planning Commission Resolution No. 2007-50.
Thank you for taking the time to discuss this appeal application with me. If you have any
questions, please feel free to contact me at (714) 368-4436 (suet.f.yam@sprint.com).
Sincerely,
��A
Suet Yam
Area Site Development, North SoCal
Sprint Nextel
cc John Flynn/NGK&E
Jack Tanaka
Mayor
Ron Everett
Mayor Pro Tem
Wen P. Chang
Council Member
Carol Herrera
Council Member
Steve Tye
Council Member
Rerycled pa,oer
March 24, 2008
City of Diamond Bar
21825 Copley Drive • Diamond Bar, CA 91765-4178
(909) 839-7000 • Fax (909) 861-3117
www.CityofDiamondBar.com
To: Property Owners within a 500 -foot radius of Ronald Reagan Park
Subject: Withdrawal of Conditional Use Permit Application to Install a Sprint
Nextel Wireless Telecommunications Facility at Ronald Reagan
Park
Dear Neighbors:
Please be advised that Sprint Nextel has formally withdrawn its appeal of the
Planning Commission's denial of its request to establish a wireless
telecommunications facility at Ronald Reagan Park, located at 2201 Peaceful
Hills Road. By withdrawing its appeal, the decision of the Planning Commission is
final. Therefore, the City Council's continued hearing of the appeal, previously
scheduled for April 1, 2008, has been canceled.
If you have any questions regarding this matter, please feel free to call me at
(909) 839-7065.
Sincerely,
Greg Gubman, AICP
Planning Manager
cc: City Council
Planning Commission
City Manager
COMDEV/CUPIPEACEFLIL HILLS✓RONALD REAGAN PARK CELL SiTE/W ITHDRAWAL NOTICE
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TO:
FROM:
ADDRESS:
ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
AGENDA #/SUBJECT:
CITY CLERK
I 1\
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3 L� `^' `.W,::�PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:
ADDRESS:
ORGANIZATION:
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AGENDA #/SUBJECT: f�`�'��� 64*4`'P s
DATE: A
PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS
®� THE CITY COUNCIL
TO: CITY CLERK
FROM: DATE: �� D
ADDRESS: '6' PHONE: e7 17— lkawd
ORGANIZATION: / /Z�. r 4 -
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda
name and address as written above.
Please have the Council Minutes reflect my
SignMure