HomeMy WebLinkAbout03/18/2008ouncil
Tuesday, March 18, 2008
5:30 p.m. — Study Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Jack Tanaka
Mayor Pro Tem Ron Everett
Council Member Wen Chang
Council Member Carol Herrera
Council Member Steve Tye
City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking in the Council Chambers.
The City of Diamond Bar uses recycled paper and encourages you to do the same.
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AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 18, 2008
Next Resolution No. 2008-12
Next Ordinance No. 04 (2008)
STUDY SESSION: 5:30 p.m., Room CC -8
► Verizon's Proposed Fiber -to -the -Premises Project — (Residential
Phone, TV & Internet Services) — Discussion and Action.
► Discussion of Temporary Signs (Political) — Discussion and Action.
Public Comments
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
6:30 p.m.
Mayor
Pastor Ab Kastl,
Diamond Canyon Christian Church
ROLL CALL: Council Members Chang, Herrera,
Tye, Mayor Pro Tem Everett, Mayor
Tanaka
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming the Girl Scouts of American Annual "Cookie Campaign" for
2008.
BUSINESS OF THE MONTH:
1.2 Presentation of City Tile to Jayesh and Gita Shah, owners of Sangam,
1155 S. Diamond Bar Blvd., Suite A, as Business of the Month, March,
2008.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
March 18, 2008 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary) There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may brief) respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 State of the City — March 20, 2008 — 6:00 p.m. — 8:00 p.m., Diamond Bar
Center Ballroom, 1600 S. Grand Ave.
5.2 Easter Egg Hunt and Pancake Breakfast — March 22, 2008 — 8:30 a.m.
Pancake Breakfast; 10:00 a.m. Easter Egg Hunt — Pantera Park, 738
Pantera Dr.
5.3 Planning Commission Meeting — March 25, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.4 Parks and Recreation Commission Meeting — March 27, 2008 — 7:00 p.m.,
AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.5 City Council Meeting — April 1, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of March 4, 2008 — Approve as submitted.
(b) Regular Meeting of March 4, 2008 — Approve as submitted.
6.2 Planning Commission Minutes — Regular Meeting of February 12, 2008
- Receive and file.
6.3 Ratification of Check Register — Ratification of Check Register dated
February 28, 2008 to March 12, 2008 totaling $974,563.20.
Requested by: Finance Department
March 18, 2008 PAGE 3
6.4 Approve Amendment to the Agreement of Purchase and Sale
Between the City and Horizon Pacific Inc., a California Corp. for
Surplus Property at 1325 Summitridge Dr., Commonly Known as
Summitridge Mini -Park, Extending the Buyer's Contingency Review
Period an Additional 60 Days.
Recommended Action: Approve.
Requested by: City Manager
6.5 Approve Amendment to the Consultant Services Agreement with
LDM Associates Increasing the Amount by $15,000 for a Total
Contract Amount of $39,772 for Providing "as -needed" Planning
Services in FY 07-08.
Recommended Action: Approve.
Requested by: Community Development Department
6.6 Approve Amendment to Professional Services Agreement with
Dapeer, Rosenblit & Litvak, LLP Increasing the Amount by $15,000
for a Total Contract Amount of $40,000 for Providing City Prosecutor
Services in FY 07-08.
Recommended Action: Approve.
Requested by: Community Development Department
6.7 Authorization to Exceed City Manager's Purchasing Authority of
$25,000 to Extend Consultant Services for Design and Construction
Observation to be Provided by David Evans and Associates for
Sycamore Canyon Park Trail — Phase III, in an Amount Not -to -Exceed
$35,000.
Recommended Action: Approve.
Requested by: Community Services Department
6.8 Approve Plans and Specifications and Award Construction Contract
for Traffic Signal Interconnect Links - Phase 1 Project in the Amount
of $436,076.30 to PTM General Engineering Services, Inc. and
Authorize a Contingency Amount of $40,000 for Contract Change
Orders to be Approved by the City Manager for a Total Authorization
Amount of $476,076.30.
Recommended Action: Approve Plans and Specs; Reject Low Bid
Submitted by Pro -Tech Engineering in the Amount of $338,126.70; and
March 18, 2008 PAGE 4
Award the Construction Contract to the Second Low Bid by PTM General
Engineering Services, Inc. in the Amount of $436,076.30 and Authorize
Contingency Amount of $40,000.00.
Requested by: Public Works Department
6.9 Approve Contract Amendment with Advantec Consulting Engineers
for On -Going Citywide Traffic Signal Timing Program in the Amount
of $12,000, for a Total Authorization Amount of $62,000.
Recommended Action: Approve.
Requested by: Public Works Department
6.10 Authorize the City Manager to Amend the Professional Services
Agreement with Maximus in the Amount of $21,827 to Include a Cost
Allocation Plan Component to the User Fee and Rate Study Contract
for a Total Contract Amount of $58,227.
Recommended Action: Authorize
Requested by: Finance Department
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Fiber-to-the-Premises (FTTP)
(Residential Phone, N, &Internet Services by Verizon)
City of Diamond Bar
City Council Study Session
March 18, 2008
What is Fiber -to -the -Premises?
FTTP is the next generation broadband network
�. that can deliver voice, high -bandwidth Internet,
and TV services at speeds faster than what is
provided by conventional coaxial cable or phone
lines (DSL)
Fiber optic technology uses pulses of laser light
to transmit data through hair -thin strands of
glass
FTTP can provide this high -bandwidth level of
service because it involves installation of fiber
optic lines directly to each residence
Why F P?
:tt `Currently, cable and Internet service in the
City are provided solely by Time Warner
The City Council has expressed interest in
providing product options for its residents
This desire can be achieved by allowing
Verizon to implement the F P thereby
creating a competitive option for phone,
TV, and Internet services
How will it be done?
fiber optic lines will be tied to existing overhead
lines wherever possible
` Underground installation of fiber optic lines will
primarily be within the sidewalk and parkway
areas
Directional boring will be used to install the
majority of underground fiber optic lines
Open trenching will be used to install
underground fiber optic lines when physical
conditions preclude boring operations
How will it be done?
The City will be split into "work order" areas
each consisting of roughly 400 homes
A separate encroachment permit will be issued
for each "work order"
Verizon will provide their own inspectors to
observe the fiber installation and they will
subsidize the cost of City (contract) inspectors to
ensure the public R/W is protected and properly
restored
Work will be coordinated with the City's Annual
Slurry Seal Program
directional Borina Enuir
�n•
Directional Boring Typical Design
B•.• lN!
N t3:tN!!t
DksM t• 1
;M�:
What are the construction impacts?
During Construction
4r
— Temporarily limits residential access
— 6' of public right-of-way that is typically landscaped
µr by the property owner may require reconstruction
Post Construction
— Equipment cabinets located in or adjacent to the
sidewalk
— Aesthetic Concerns (i.e. street patchwork in front of
every other home)
City of Chino Hills — Butterfield Ranch Area
der Distribution Hub
Verizon Quick Reference Guide
ADC OmniReach'" FTTX Gen3e (enhanced) FDH Solutions
The outdoor Fiber Distribution Hub Gen3e (FDH Gen3e) enclosure is a compact version of the original FDH enclosure. The
new design uses plug and play splitters and provides front and side pole -mount options. The FDH Gen3e enclosure provides
for connections between fiber optic cables and passive optical splitters in the Outside Plant (OSP) environment. This
enclosure connects feeder and distribution cables via power splitters in a Fiber -to -the -Premises (FTTP) network application.
ut ` The FDH Gen3e enclosure is placed strategically in the FTTP network to facilitate service connection and reconfiguration.
Door Hinged Right
FDH Gen3e
Fiber Cabinet
How can we minimize impacts?
Public Outreach— Verizon will be responsible for a
public outreach campaign and will provide a hotline
to directly respond to resident inquiries
Conditions of approval — Conditions will be attached
With the encroachment permits that will establish
requirements related to schedule, street restoration
public notification, and timeliness of repairs
Coordinate with Annual Slurry Seal Program — The
patchwork on the street can be partially addressed by
Verizon's efforts to phase the installation over the
next 2 1/2 years.
How can we minimize impacts?
Control the number of concurrent permits issued
Fiber Hub Locations will be subject to plan check
& final approval by City
A performance bond will be required as a
guarantee that the public right-of-way will be
fully restored
Ensure adequate inspection staffing is available
R, any
�� � � �,.
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�, 4��[ �'
Y ��� �
i � �(,
sr'� .`„ � � F
Time Lapse Photos
ME
4 Months 1 Year
What is the end result?
Verizon F P at service levels that have not
previously been available
Service will become available in phases (roughly
3 to 6 months after installation)
Streets not scheduled for near term slurry
treatment will experience some aesthetic
impacts that will improve over time
SCHEDULE:
— Proposed
Construction
Start: April
2008
— Proposed
Construction
Completion
: Dec 2010
Study Session #2
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
SUBJECT: Study Session Regarding Temporary/Political Signs
DATE: March 18, 2008
BACKGROUND
Following the 2007 City Council elections, the Council requested a study session to discuss
the current City regulations pertaining to political signs; or to be more specific, election
signs.
The Council last studied this matter in January of 2004, at which time the topic of
discussion was whether or not to continue allowing election and other temporary signs
within the public rights-of-way. The study session took place after the Planning
Commission considered—and did not support—a Development Code amendment to
prohibit temporary signs within the rights-of-way. The Council tabled the matter indefinitely
following the 2004 study session.
RECOMMENDATION
Determine if an amendment to Diamond Bar's temporary/political sign regulations should
be pursued, and provide appropriate direction to staff.
ANALYSIS
Unlike most California cities, Diamond Bar allows political signs within many of its public
rights-of-way. During local election seasons, the City experiences a proliferation of political
signs along its thoroughfares, often in violation of its already permissive regulations. This
has resulted in escalated code enforcement activity, complaints about visual clutter, and
complaints regarding sign content or other tactics that some find offensive or uncivil.
Why Does Diamond Bar Regulate Election Signs?
The public purpose for regulating signs in the City is defined under Section 22.36.010 of
the Diamond Bar Development Code:
...to provide minimum standards to safeguard life, health, property and public
welfare, and to preserve the character of the city by regulating the size,
height, design, quality of materials construction, location, lighting and
maintenance of signs and sign structures not enclosed within a building, to
accomplish the following:
(1) Provide a reasonable and comprehensive system of sign controls;
(2) Encourage a desirable city character with a minimum of clutter, while
recognizing the need for signs as a major form of communication;
(3) Provide for fair and equal treatment of sign users;
(4) Encourage signs that are well designed and pleasing in appearance
by providing incentive and latitude for variety, good design
relationship, spacing and location;
(5) Provide for maximum public convenience by properly directing people
to various activities; and
(6) Promote public safety by providing that official traffic regulation
devices be easily visible and free from nearby visual obstructions,
including blinking signs, excessive number of signs, or signs
resembling official traffic signs.
(Italics are added above to emphasize the provisions that relate most directly to the
regulation of election signs.)
How Does Diamond Bar Regulate Election Signs?
Cities may only regulate signs on the basis of time, place and manner. Content
generally cannot be regulated. Exceptions include messages that promote unlawful
actions (such as hate crimes), or signs which may be confused with traffic control
devices.
The Development Code does not currently regulate election signs on private
property, and such signs arguably may be placed on private property (with owner
consent) without restriction as a form of political free expression.
Election signs within the public rights-of-way are classified as "temporary signs
placed upon public property," and are the only type of sign (other than traffic control
signs) that do not require an encroachment permit for placement in within a right-of-
way. The more relevant regulations pertaining to election signs in the public rights-
of-way include the following:
• No more than one sign per subject (e.g., per candidate) maybe placed on each
side of a block (see Figure 1 below).
2
• Signs may not be placed within medians.
• Signs may not exceed six square feet in area.
• Signs may not be placed earlier than 30 days prior to an associated event (such
as an election), and must be removed within 10 days following the event.
The full text of public right-of-way sign regulations (Development Code
§22.36.050[5]) is provided in Attachment 1.
RESIDENTIAL U141T I RESIDENTIAL UNIT
I i
I �
I i
I i
POLITICAL SIG I
I DRIVEWAY i DPJVEW
SIDEWALK
-STREET T4 STREET= T
E STREET TO STREET = 1 BLOCK
I
SIDEWALK
I
I
RESIDENTIAL UNIT i
1
POLITICAL SIGN
1
I
1 �
�I
POLITICAL SI+3N
a
I I
POLITICAL SIGN POLITWAL SIGN -4
PFALITI
I SI1 '
I
I
.-- DwvEwav
SIDEWALK
POLITICAL SIGN
I
I
=igure 1: Example of permissible locations for election signs advocating or 0000sina a single candidata nr haunt maaci m
Problems Encountered by Allowing Election Siqns in the Rights of Way
Visual clutter — Political supporters tend to concentrate their signage in the same
high -visibility locations, such as at street corners, potentially resulting in visual
clutter. The City receives frequent complaints about the unsightliness of these
displays, which may suggest that they are contrary to the Sign Code's purpose of
encouraging "a desirable city character with a minimum of clutter."
Increased code enforcement activity — As election dates approach, code
enforcement officers' workloads are increasingly focused on political sign
abatement, and overtime is required to address the need for weekend patrols.
Community Services staff, and even the Community Development Director, are also
called upon to assist in political sign abatement.
3
SIDEWALK
72' PIIBLIC RIfNi-OF WAY
�'�'�'—•—•—•-7-- PROPERTY LINE -•1
1
POLITICAL SIGN
1
1 �
a
I I
POLITICAL SIGN POLITWAL SIGN -4
SIDEWALK
POLITICAL SIGN
I
I
=igure 1: Example of permissible locations for election signs advocating or 0000sina a single candidata nr haunt maaci m
Problems Encountered by Allowing Election Siqns in the Rights of Way
Visual clutter — Political supporters tend to concentrate their signage in the same
high -visibility locations, such as at street corners, potentially resulting in visual
clutter. The City receives frequent complaints about the unsightliness of these
displays, which may suggest that they are contrary to the Sign Code's purpose of
encouraging "a desirable city character with a minimum of clutter."
Increased code enforcement activity — As election dates approach, code
enforcement officers' workloads are increasingly focused on political sign
abatement, and overtime is required to address the need for weekend patrols.
Community Services staff, and even the Community Development Director, are also
called upon to assist in political sign abatement.
3
Enforcement pitfalls — The Community Development Department's Neighborhood
Improvement Officers' enforcement activities consist, for the most part, of removing
oversized signs and removing those that exceed the limit of one per
candidate/measure per side of each block. The officers typically operate on the rule
of thumb that the signs closest to the corner are the most visible, and proceed with
removing the duplicate signs that are farther away from the corner. When a sign is
placed at the corner, however, the officer must make a judgment call as to which
side of the block that sign is on, and then remove the others along that same side.
This judgment call process must then be continued for the remaining sides of the
block, and the officer potentially faces criticisms of political bias if a supporter
wouldn't make the same interpretation (see Figure 2 below).
c sign s ould the Neighborhood Improvement Officer remove?
Lack of accountability since no permission is required, signs may be placed
anonymously, making it nearly impossible to identify or cite the violators
How Other Cities Regulate Election Signs
Staff conducted a survey via League of California Cities' Housing, Community &
Economic Development (HCED) ListServe information sharing network, and
collected the regulations of several Southland cities to learn how they regulate
election signs. Of the 35 respondents, 30 do not permit temporary signs within their
rights -of way. Of the five cities that allow temporary signs within their rights-of-way,
only two specify limits to the number of signs allowed: Livermore requires "identical"
signs to be spaced at least 50 feet apart; Irvine allows one sign per intersection per
candidate or ballot measure.
Attachments: 1. Diamond Bar Development Code §22.36.050(5) — Temporary signs placed
upon public property
2. HCED ListServe election sign survey results
El
SIDEWALK
I2" PUBLIC RIGHT -OF WAY
•PROPERTY LIRE- ■ �
P RLITICAL SIN i
i POLITICAL SIGH
POLITI(,AL SIGN i
Finis—
7•
Wh; h h
c sign s ould the Neighborhood Improvement Officer remove?
Lack of accountability since no permission is required, signs may be placed
anonymously, making it nearly impossible to identify or cite the violators
How Other Cities Regulate Election Signs
Staff conducted a survey via League of California Cities' Housing, Community &
Economic Development (HCED) ListServe information sharing network, and
collected the regulations of several Southland cities to learn how they regulate
election signs. Of the 35 respondents, 30 do not permit temporary signs within their
rights -of way. Of the five cities that allow temporary signs within their rights-of-way,
only two specify limits to the number of signs allowed: Livermore requires "identical"
signs to be spaced at least 50 feet apart; Irvine allows one sign per intersection per
candidate or ballot measure.
Attachments: 1. Diamond Bar Development Code §22.36.050(5) — Temporary signs placed
upon public property
2. HCED ListServe election sign survey results
El
,A-rT,ACAMWT 1
CITY OF DIAMOND BAR
SIGN REGULATIONS
Background
The primary purpose of sign standards is to regulate the placement, erection and maintenance of signs in order to provide
for the protection of property values, visual esthetics, and public safety.
On November 3, 1998, the City Council adopted new sign regulations for the community. The provisions of Diamond
Bar Municipal Code Section 22.36.050 guide the placement of signs on public property,
"Section 22.36.050(5). -Temporary signs placed upon public property. The following provisions shall control the
placement or proposed placement of signs on public property:
a. No sign shall project over any public walkway, alley, street or public property except as may be expressly
permitted pursuant to this section. On private property, in any outdoor area open to the public, no portion of
any sign attached to a building and extending below a height of seven feet above ground level shall project
more than six (6) inches from the face of the building.
b. No sign„ether than those required for traffic safety or pursuant to law, shall be placed, located or maintained
upon any center median of any street, highway or other improvement intended for utilization by vehicular
traffic. -
c. No sign may be placed, located or maintained in, on or over any public walkway, parkway, alley, street or any
other public property which interferes with the construction, maintenance or repair thereof or of any facilities
therein or thereon, including, but not limited to, landscape, hardscape, meters, or irrigation facilities.
d. No sign shall be affixed to any tree or other plant materials located in any public walkway, parkway, alley, street
or any other public property.
e. No sign placed on public property pursuant to this Code shall contain more than six square feet of sign area.
f. Only one sign advertising, identifying, displaying, or directing or attracting attention to a particular idea or event
shall be placed in the public right-of-way on each side of any single block. For the purposes of this section,
'block' shall mean that portion of a street lying between the nearest two intersecting or intercepting streets.
g. Any sign advertising, identifying, displaying, directing or attracting attention to, or conveying an idea related to
an event which is to occur on a certain date shall not be placed in the public right-of-way more than 30 days
prior to that date and shall be removed not later than 10 days after that date.'
Temporary signs are exempt from permits provided that they conform to the Code. Please note that the width of the
public "right-of-way' varies throughout the City. In some parts of the community, the public right-of-way ends at the
'back' of the sidewalk. In other portions of the community the public right-of-way extends up to an additional five (5)
feet or more beyond the sidewalk or ten (10) feet or more from the back of curb.
Placement of Signs on Private Property: No signs may be placed on any private property (including shopping centers,
vacant land, etc.) without permission of the property owner(s).
Enforcement: Sign regulations will be enforced as required by Diamond Bar Code Section 22.36.050 on a daily basis. If
violations are found, the offending signs will be removed. The signs will be retained at Diamond Bar City Hall and may
be recovered by contacting the Code Enforcement Officer between 7:30 a.m. and 5:30 p.m., Monday through Thursday,
and on Friday between 7:30 a.m. and 4:30 p.m. Signs that have accumulated and have not been picked up within 10
days after the election will be discarded. The City will make every attempt to notify the candidate that a sign or signs
have been found in violation of the Sign Code and have been removed.
For more information: Please contact the Neighborhood Improvement Office in the Community Development
Department at 909/839-7030, between 7:30 a.m. and 5:30 p.m., Monday through Thursday, and on Friday between 7:30
a.m. and 4:30 p.m.
City of Diamond Bar Flection
ATTArunncKiT 1)
ELECTION SI(,N �IIRvl=v
In 2006, Brea's sign code was amended to prohibit political signs within
its public rights-of-way.
City
Allowed in
R.O.W.?
1.
A ours Hills
No
2.
Brea
No*
3.
Buelton
No
4.
Carpinteria
No
5.
Chino
No
6.
Chino Hills
No
7.
Claremont
No
8.
Clayton
No
9.
Clovis
No
10.
Crescent City
Yes
11.
Delano
No
12.
Eureka
No
13.
Fontana
No
14.
Galt
No
15.
Hanford
No
16.
Irvine
Yes
17.
La Canada Flintrid e
No
18.
La Puente
No
19.
La Verne
No
20.
Lawndale
No
21.
Livermore
Yes
22.
Manteca
No
23.
Marysville
No
24.
Morgan Hill
Yes
25.
Pleasanton
No
26.
Rancho Cucamonga
Yes
27.
Ross
No
28.
Salinas
No
29.
San Bernardino
No
30.
San Dimas
No
31.
San Juan Bautista
No
32.
Simi Valle .
No
33.
Southgate
No
34.
Walnut
No
35.
Yorba Linda
No
In 2006, Brea's sign code was amended to prohibit political signs within
its public rights-of-way.
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MARCH 4, 2008 ro""RAFT
STUDY SESSION: M/Tanaka called the Study Session to order at 5:35
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Tye, Mayor Pro Tem
Everett, Mayor Tanaka. Council Member Herrera was excused.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services
Director; David Liu, Public Works Director; Nancy Fong, Community Development
Director; Linda Magnuson, Finance Director; Ken Desforges IS Director; Rick Yee,
Senior Engineer; Kimberly Molina, Assistant Engineer; Ryan McLean, Asst. to City
Manager; Cecilia Arellano, Public Information Coordinator, and Debbie Gonzales,
Administrative Records Coordinator.
► LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT 38, 39 AND 41 —
Discussion and Action.
CSD/Rose stated that there are more than 17,000 parcels within District 38 with
the current annual assessment of $15 for a total annual revenue of $265,000 with
the City contributing $29,200 for personnel costs. Based on the total cost to
operate District 38 the per -parcel assessment would take a per parcel
assessment of $18.43 annually for a total revenue of $326,335. If a 4% CPI had
been applied since incorporation the per -parcel assessment would be at $31.61.
District 39 has 1,263 parcels with a current assessment of $130 for a total annual
revenue of $164,190 with the City contributing $29,200. In order to cover all
costs including personnel costs it would take a per parcel assessment of $209.30
annually. If the 4% CPI had been applied the per -parcel charge would be
$273.89.
District 41 has 554 parcels currently paying $220.50 for a total annual revenue of
$122,157 with the City contributing $29,200 for personnel. Total expenditures
amount to $187,932. In order to cover the cost it would require a per -parcel
annual assessment of $339. If the 4% CPI had been applied the per -parcel
charge would be $424.
Staff believes that if the City Council wishes to have the districts maintained at
their current level, additional options could be studied for reducing the current
costs including removing curbs in District 38 and replacing them with planting
materials or artificial turf. Additionally, irrigation and maintenance could be
eliminated for some slopes in Districts 39 and 41, and water conservation efforts
could be put in place. Staff could request that the Walnut Valley Water District
increase the availability of reclaimed water. In addition, if the Council were
interested in improving the irrigation of the medians to reduce runoff and
MARCH 4, 2008 PAGE 2 CC STUDY SESSION
conserve water the City could replace overspray irrigation systems on the turf
medians and install an automatic centralized irrigation control system.
CSD/Rose asked for Council guidance. Staff recommends one of three options:
1) maintain the existing maintenance level without raising the existing rate for
each district; 2) increase the existing district rates to cover the cost to maintain
the districts at the existing levels and charge future capital improvement costs to
the General Fund; or, 3) increase the district rates to cover the costs to maintain
the existing maintenance levels including future capital improvement costs.
Options 2 and 3 would require a vote of the people.
CM/DeStefano talked about the economy, stating that the City will have a
substantial loss of income from the Honda Dealership leaving and increased
costs for maintaining current and new levels of service. There are opportunities
for revenue during the 2010-2011 fiscal years with revenue growth opportunities
from waste hauler contracts as well as additional expenses depending upon what
occurs with regards to the possible expansion of City Hall.
CSD/Rose further explained that planned improvements could add even more
costs to the districts. The existing maintenance levels do not include about $1.4
million in CIP projects. In order to cover CIP projects District 38 assessment
would have to be increased by another $80 per year which would not cover the
ongoing maintenance.
C:M/DeStefano explained how beautification projects have been financed through
the districts and how there have been no increases in assessments since 1989 to
cover the increased maintenance costs.
C/Tye wondered what would happen if Districts 39 and 41 were turned back to
the residents absent an association.
In response to C/Tye's question, CSD/Rose stated that there are HOA's within
District 41; however, it is possible that those areas would not be maintained.
CM/DeStefano said it would be up to the residents to decide whether they
wanted to increase the fee to cover maintenance or determine other degrees of
maintenance or would those in the district prefer to assume the maintenance
believing they could do so for less cost. Under this scenario the residents would
likely continue to maintain the interior areas and allow the perimeters to go
native.
CSD/Rose said that since District 39 consists of private property everything
except the mini parks could be turned over to the homeowners. The options
proposed by staff at this time would be to decide whether Council wanted to
continue using General Funds to maintain existing maintenance levels or pursue
increasing the rates.
MARCH 4, 2008 PAGE 3 CC STUDY SESSION
CM/DeStefano said that staff was just beginning to learn the cost benefit of new
irrigation measures. Staff has rough ideas about the cost benefits but more
needs to be done before definitive answers can be provided to the Council. Prior
to Prop 218 if more money or a four percent CPI was needed, rates could
arbitrarily be raised. Post Prop 218 rate increases now require a vote of the
people.
CM/DeStefano asked if other assumptions should be built into future analysis.
MPT/Everett said he was concerned about "fairness" with respect to the disparity
in assessments and the components of the districts, particularly the two
standalone districts and whether the City would benefit as much by maintaining
Districts 39 and 41.
CSD/Rose said he assumed MPT/Everett's concern was that there was not as
large of an issue with the City subsidizing District 38 as there would be with the
City subsidizing Districts 39 and 41 because there is a citywide benefit in District
38.
C/Chang asked how the City was able to subsidize the maintenance for 15 years
with a minimal amount of support from the General Fund and now there seemed
to be a considerable increase in the amount needed to maintain the districts.
CSD/Rose said there was a time when the amount of assessment exceeded the
maintenance costs and reserves were built up which covered ongoing
maintenance. At a point the expenses and revenue balanced out but at this
point the expenses are exceeding revenues and the reserves have been eaten
away.
N1PT/Everett asked if an election could be held in November to resolve this issue.
CM/DeStefano stated that the City would need at least a year preferably 18
months to prepare for a successful benefit election.
C/Chang felt the first option was not viable.
M/Tanaka said he favored Option 2.
C/Chang wanted to discuss the differences between Options 2 and 3.
CM/DeStefano stated that it is fairly apparent that some sort of assessment
increase is part of the formula to resolve the matter.
C/Chang said he preferred Option 2.
C/Tye asked if staff could do an analysis of long-term cost benefit of replacing
turf with artificial turf.
MARCH 4, 2008 PAGE 4 CC STUDY SESSION
MPT/Everett said he had a problem with Option 2 because he was not sure the
City should supplement CIP and maintenance with use of General
Funds unless the City directly benefited. He would prefer to have the landscape
districts carry all of the costs.
C/Tye said he did not have a problem with Option 2 because CIP's have, in his
opinion, enhanced the City.
MPT/Everett suggested that this analysis would bode well for all properties to be
moved into District 38.
C/Tye agreed that it might make more sense to combine all three districts so that
each parcel would pay say $44 if it is a benefit citywide.
ACM/Doyle suggested that perhaps 39 and 41 could be turned over to the
homeowners and the City would continue to maintain 38 through assessment.
CM/DeStefano said that a few years ago staff talked about creating another
district but it is well beyond the City's capacity to work through that issue in
addition to current issues.
MPT/Everett said it seemed fair to all D.B. residents that it would benefit the City
to get rid of Districts 39 and 41.
C/Chang felt it was better to assess all properties under one district.
CM/DeStefano asked Council to consider creating a subcommittee to work with
staff on this issue.
M/Tanaka appointed MPT/Everett and C/Tye to serve as subcommittee
members.
PUBLIC COMMENTS: None
ADJOURNMENT: With no further business to discuss, M/Tanaka adjourned the
Study Session at 6:37 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of
JACK TANAKA, Mayor
2008.
MINUTES OF THE CITY COUNCIL Agenda No. 6.1(b)
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 4, 2008
CLOSED SESSION:
STUDY SESSION:
None
5:35 p.m., Room CC -8
► Lighting and Landscape Assessment Districts 38, 39 and 41 — Discussion
and Action.
Public Comments:
None Offered
Study Session adjourned to the regular meeting at 6:35 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to
order at 6:49 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CM/DeStefano reported on this evening's study session re: the Lighting and Landscape
Assessment Districts and that at the conclusion of the discussion M/Tanaka appointed
MPT/Everett and C/Tye to serve as subcommittee members to work with staff in
determining the course of action to take.
PLEDGE OF ALLEGIANCE: Mayor Tanaka led the Pledge of Allegiance.
INVOCATION: Monsignor James Loughnane, St. Denis Catholic
Church, gave the invocation.
ROLL CALL: Council Members Chang, Tye, Mayor Pro Tem Everett
and Mayor Tanaka. Council Member Herrera was excused.
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director;
David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong,
Community Development Director; Fred Gubman, Planning Manager; Ken Desforges, IS
Director,; Ryan McLean, Asst. to City Manager; Rick Yee, Senior Engineer; Kimberly
Molina, Assistant Engineer; Lauren Hidalgo, Public Information Specialist; and, Debbie
Gonzales, Administrative Records Coordinator.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 M/Tanaka presented a Certificate Plaque to Elizabeth Meraz, owner of
Taqueria EI Huizache, 23545 Palomino Drive as New Business of the Month
for March 2008.
MARCH 4, 2008 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
9
Lj
5
a
Responding to questions from Council Members regarding status of the temporary
sign ordinance as it relates to political signs, CM/DeStefano stated that staff intends
to bring a full report to the City Council at its March 18 Study Session for discussion
and recommendation.
PUBLIC COMMENTS:
Irene Wang, Head Librarian, Diamond Bar Library, thanked MPT/Everett for his visit
to the library last Tuesday as well as, his donation of Wine Soiree tickets to library
employees. She thanked the City Council and staff for their continued support of
the Diamond Bar Library.
Ling -Ling Chang, Walnut Valley Water District, reported on the water crisis and
asked residents to continue conserving water. She thanked CM/DeStefano,
CSD/Rose and City Council Members for their participation and support and
announced that the District Board meetings are now held every third Thursday of
the month at 6:00 p.m.
RESPONSE TO PUBLIC COMMENTS: None
SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — Tuesday, March 11, 2008 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Drive
5.2 Traffic and Transportation Commission Meeting—Thursday, March 13, 2008
— 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865
Copley Drive.
5.3 City Council Meeting — Tuesday, March 18, 2008 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.4 State of the City Address — Thursday, March 20, 2008 — 6:30 p.m. — 8:00
p.m., Diamond Bar Center Ballroom, 1600 S. Grand Avenue.
CONSENT CALENDAR: C/Tye moved, MPT/Everett seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES:
COUNCIL MEMBERS
NOES:
COUNCIL MEMBERS
ABSENT:
COUNCIL MEMBERS
Chang, Tye, MPT/Everett, M/Tanaka
None
Herrera
MARCH 4, 2008 PAGE 3 CITY COUNCIL
E3.1 CITY COUNCIL MINUTES:
6.1.1 Study Session Minutes of February 19, 2008 — as submitted.
6.1.2 Regular Meeting Minutes of February 19, 2008 — as submitted.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION
MINUTES — Regular meeting of January 10, 2008.
6.3 RATIFIED CHECK REGISTER dated February 14, 2008 through February
27, 2008 totaling $1,028,377.11.
6.4 APPROVED TREASURER'S STATEMENT — Month of January 2008.
6.5 ADOPTED RESOLUTION NO. 2008-11: ESTABLISHING A
REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT
CODE SECTION 53232.2 AND 53232.3 RESCINDING RESOLUTION NO.
2006-24 IN ITS ENTIRETY.
6.6 APPROVED CONTRACT AMENDMENT WITH ADVANTEC CONSULTING
ENGINEERS FOR THE DESIGN OF TRAFFIC SIGNAL IMPROVEMENTS
AT GOLDEN SPRINGS DRIVE/LEMON AVENUE AND AT BREA CANYON
ROAD/DIAMOND BAR BOULEVARD IN THE AMOUNT OF $18,000 PLUS
A CONTINGENCY AMOUNT OF $2,000 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION
AMOUNT OF $20,000.
6.7 APPROVED STATUS REPORT ON INTERIM URGENCY ORDINANCE
NO. 2(2008) ADOPTED TO PROHIBIT THE ISSUANCE OF PERMITS FOR
ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS PURSUANT TO GOVERNMENT CODE SECTION
65858(d).
7. PUBLIC HEARINGS:
7.1 ADOPT ORDINANCE NO. 02A(2008) EXTENDING ORDINANCE NO.
02(2008) PROHIBITING THE ISSUANCE OF PERMITS FOR
ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIC CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS ACCORDING TO THE PROVISIONS OF
CALIFORNIA GOVERNMENT CODE SECTION 65858.
CDD/Fong reported that on February 5 Council approved the urgency
ordinance. At this time staff is collecting and reviewing a variety of
standards. He felt that it will take some time to craft an ordinance that meets
the City's needs. Therefore, staff recommends that the City Council extend
the moratorium for ten months and 15 days.
MARCH 4, 2008 PAGE 4 CITY COUNCIL
M/Tanaka opened the Public Hearing.
With no testimony being offered, M/Tanaka closed the Public Hearing.
C/Chang moved, MPT/Everett seconded, to Adopt Ordinance No. 02A(2008)
extending Ordinance No. 02(2008) prohibiting the issuance of permits for
establishment of amusement, entertainment and other specific congregation
uses in the commercial and office zoning districts according to the provisions
of California Government Code Section 65858. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tye, MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Herrera
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
On February 21 along with his colleagues and staff C/Tye attended the Site D EIR
Scoping Meeting which provided significant input from the community. On March 1
he attended the first annual Inland Valley Spelling Bee sponsored by Diamond Bar
Friends of the Library. The event was wonderful and well -attended. He
congratulated Shannon Linn from Chino Hills who won the Spelling Bee and who
will go on to Washington, D.C. to compete. He hopes everyone will attend the State
of the City address. C/Tye spoke about an article in the Los Angeles Times that
indicated that the City of Vallejo was near bankruptcy. He recalled that at a past
meeting the City was encouraged to spend its reserves, reserves that have been
built up over the past 19 years. He felt the article spoke to the basic reason D.B.
should continue to carefully protect its reserves, especially in light of the State's
current budget debt and financial problems other cities are experiencing. He wished
C/Herrera well as she and her family awaits the birth of a new grandchild.
C/Chang thanked everyone for their participation and wished everyone a good night.
MPT/Everett spoke about special events he attended including the Little League
season opening celebration, the Inland Valley Spelling Bee. He encouraged
residents to participate in the Friends of the Library Wine Soiree to support the
library and its programs. He spoke about the Los Angeles Marathon participants;
arid, encouraged community members to participate in the Site D Scoping
meetings. He commented on a Neighborhood Watch meeting and the education
presented by Deputy St. Amant. He asked residents to give their input to Council
Members.
M/Tanaka attended the Pomona/D.B.YMCA fundraising kickoff breakfast and
monthly meetings for Contract Cities and San Gabriel Valley Council of
Governments. On Saturday he attended the Rivers and Mountains Conservancy
MARCH 4, 2008 PAGE 5 CITY COUNCIL
offices Grand Opening. On Sunday he attended the Miss Diamond Bar fashion
show announcing that this year's Miss Diamond Bar Pageant will be held on
Sunday, March 16, at D.B.H.S. 2:30 p.m. He attended the Cub Scout Pack 730
annual Blue and Gold Banquet. M/Tanaka attended the Sanitation District's
monthly meeting and the Chamber Mixer. M/Tanaka also attended the D.B. 4 -
Youth meeting; the Neighborhood Watch meeting; Walnut Valley Kiwanis Club
Breakfast meeting; Mt. SAC Alumni Association's 4 Annual Monte Carlo Night; the
D.B. Little League ceremonies and on March 1 Troop 730 held an Eagle Court of
Honor. He spoke about the First Annual Inland Valley Spelling Bee and
congratulated Elsa Boykin who recently retired from her position with Vineyard
Bank.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular
City Council meeting at 7:33 p.m. in memory of Don Buckland.
I OMMYE CRIBBINS,
The foregoing minutes are hereby approved this
JACK TANAKA,
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
FEBRUARY 12, 2008
CALL TO ORDER:
Chairman Nelson called the meeting to order at 7:02 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Lee led the Pledge of Allegiance.
1. ROLL CALL
Present: Commissioners Kwang Ho Lee, Kathleen Nolan, Jack
Shah, Vice Chairman Tony Torng and Chairman Steve Nelson.
Also present: Nancy Fong, Community Development Director; Greg
Gubman, Planning Manager; David Alvarez, Planning Technician; David Meyer,
Planning Consultant; and Stella Marquez, Senior Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Minutes of Regular Meeting of January 8, 2008.
VC/Torng moved, C/Lee seconded to approve the January 8, 2008, Minutes as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
,ABSTAIN:
COMMISSIONERS:
,ABSENT:
COMMISSIONERS:
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. CONTINUED PUBLIC HEARINGS:
VC/Torng, Lee, Nolan, Shah
None
Chair/Nelson
None
'7.1 Conditional Use Permit No. 2007-13 and Minor Conditional Use Permit
No. 2007-08 — Under the authority of Development Code Sections 22.48 and
22.56, the applicant requested approval to construct a 4,026 livable
square -foot addition to an existing 4,035 square -foot single family residence.
FEBRUARY 12, 2008 PAGE 3
PROPERTY OWNER:
PLANNING COMMISSION
Jesse Omelos
3385 Clover Place
Ontario, CA 91761
APPLICANT: Pinnacle Building Structure
2552 Wagon Train Lane
Diamond Bar, CA 91765
PC/Meyer presented staff's report and requested Planning Commission
approval of Development Review No. 2007-32, based on the Findings of
Fact, and conditions of approval as listed within the resolution.
PC/Meyer responded to C/Shah that there would be cut and fill in a portion of
the front yard area. The applicant is importing a little more than 2500 cubic
yards.
Chair/Nelson asked for clarification regarding best management practices
being used downstream and wondered why those practices would not be
moved further upstream closer to where the grading was taking place.
PC/Meyer explained how erosion control regulations would apply to this
project. This is not the only line of defense, just the first in a series.
Chair/Nelson opened the public hearing.
There was no one present who wished to speak on this item.
Chair/Nelson closed the public hearing.
C/Nolan moved, VC/Torng seconded, to approve Development Review
No. 2007-32, based on the Findings of Fact and conditions of approval as
listed within the resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Nolan, VC/Torng, Lee, Nolan, Shah
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8.2 Development Review No. 2007-34 — Under the authority of Development
Code Section 22.48, the applicant requested approval to construct a new
three-story 6,844 square foot single-family residence with an attached 958
square foot 4 -car garage and swimming pool. The subject property consists
of 50,094 gross square feet and is zoned R-1 40,000 (Rural Residential, RR)
with an underlying General Lane Use designation of Rural Residential (RR).
FEBRUARY 12, 2008 PAGE 5
PLANNING COMMISSION
C/Lee asked from where to where does staff consider a building height.
CDD/Fong explained that the ordinance states that the measurement is
taken from the finished grade on the outside. PC/Meyer was correct when
he said the building was measured from the outside. The difficulty in
explaining why the tip of the roof extends above 35 feet you would likely find
that the finished grade inside of the building is higher. From the interior
measuring up from finished grade the building would meet the 35 -foot height
limit. A two dimensional drawing appears to be out of alignment whereas a
3-D drawing would show the true dimensions and height. Staff is very
serious about requiring new construction to meet the City's standards.
PC/Meyer assured C/Lee that from the outside, the finished grade on both
sides complies with the City's standards. When the project is completed and
the measurement is taken from the finished grade to the top ridge beam of
the building it will comply with the standards.
PC/Meyer apologized for not having the 3-D graphic that would better show
the Commission the true building height.
PC/Meyer responded to C/Shah that the measurements are taken from the
outside of the building and not from the inside of the building.
Chair/Nelson opened the public hearing.
Manual Gomez, representing the developer, said there was no grading at the
property line except to direct water away from the property line onto the
property. The developer is creating a natural swale.
Chair/Nelson closed the public hearing.
C/Lee moved, C/Nolan seconded to approve Development Review
No. 2007-34, based on the Findings of Fact, and conditions of approval as
listed within the resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Lee, Nolan, Shah, VC/Torng
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT COMMISSIONERS: None
8.3 Conditional Use Permit No. 2005-06(1) and Development Review
No. 2005-33(1) — Under the authority of Development Code Sections 22.08,
22.58, 22.48 and 22.66, the applicant requested approval to modify the
approved architectural elevations related to a remodel and addition of
approximately 2700 square feet to an existing church. The Conditional Use
Permit was to modify the original Conditional Use Permit approved by Los
FEBRUARY 12, 2008 PAGE 7
PLANNING COMMISSION
AYES: COMMISSIONERS: Shah, Nolan, Lee, VC/Torng
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT COMMISSIONERS: None
8.4 Conditional Use Permit No. 2007-16 and Development Review
No. 2007-37 — Under the authority of Development Code Sections 22.42,
22.48, 22.54 and 22.58, the applicant requested approval to co -locate a
wireless telecommunications facility at Pantera Park. The subject property
consists of 889,931 square feet (20.43 acres), and is zoned RPD -20,000
(Low Density Residential, or RL) with an underlying General Plan land use
designation of Park.
PROJECT ADDRESS:
PROPERTY OWNER:
738 Pantera Drive
Diamond Bar, CA 91765
City of Diamond Bar
APPLICANT: Omnipoint Communications
3257 Guasti Road, Suite 200
Ontario, CA 91761
PT/Alvarez presented staff's report and recommended Planning Commission
approval of Conditional Use Permit No. 2007-16 and Development Review
No. 2007-37 based on the Findings of Fact, and conditions of approval as
listed within the resolution.
Chair/Nelson opened the public hearing.
Lucy Ortega representing T -Mobile asked for Commission approval.
VC/Torng asked if T -Mobile had a propagation map. Ms. Ortega responded
that she did and using an overhead map showed the coverage area
information to the Commission.
VC/Torng moved, C/Lee seconded, to approve Conditional Use Permit
No. 2007-16, Development Review No. 2007-37 and Variance No. 2007-08,
based on the Findings of Fact, and conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT COMMISSIONERS
VC/Torng, Lee, Nolan, Shah
Chair/Nelson
None
None
FEBRUARY 12, 2008 PAGE 9
PLANNING COMMISSION
CDD/Fong pointed out that two more projects in "The Country Estates" are in
the works.
CDD/Fong stated that last year the Commission approved three gas station
renovations. The Pathfinder Road gas station project is proceeding, but the
others are on hold.
CDD/Fong reported that with respect to the proposed AERA project the
technical studies are not yet complete and staff is studying several base
maps in order to learn more about the biological and geotechnical
constraints. There is a lot more work for staff to understand the project
before sharing it with the Planning Commission.
11. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Nelson adjourned the regular meeting at 8:14 p.m.
Attest:
Respectfully Submitted,
— J&);� C
Nancy Fong, Co munity evelopment Director
/9/6Q,-
SL"teve Nelson, Chairman
Agenda # 6 3
Meeting Date: March 4, 2008
CITY COUNCIL 11111111111 q�
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Manager
TITLE: Ratification of Check Register dated February 28, 2008 through March 12,
2008 totaling $974,563.20.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $974,563.20 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated February 28, 2008 through March
12, 2008 for $974,563.20 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Financei ctor Assistant City Manager
Attachments: Affidavit and Check Register — 02/28/08 through 03/12/08.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated February 28, 2008 through March 12, 2008 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$642,689.93
Community Organization Support Fund
534.00
Prop A - Transit Fund
269,673.85
Int. Waste Mgt Fund
7,838.11
AB2766 - AQMD Fund
1,456.63
CDBG Fund
8,783.24
LLAD #38 Fund
9,674.05
LLAD #39 Fund
11,720.61
LLAD #41 Fund
4,176.99
Capital Improvement Project Fund
18,015.79
$974,563.20
Signed:
4--X� � * jt<-C��
Linda G. MagnLFsog—
Finance Director
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
-Check Number
Vendor Name
Transaction Description
3/6/2008
08_ PP 0
PAYROLL TRANSFER
P/R TRANSFER-081PP 05
3/6/2008
$158,807.25
PAYROLL TRANSFER
P/R TRANSFER-08/PP 05
3/6/2008
1,306.99
PAYROLL TRANSFER
P/R TRANSFER-08/PP 05
3/6/2008
10200
PAYROLL TRANSFER
P/R TRANSFER-08/PP 05
3/612008
112
PAYROLL TRANSFER
P/R TRANSFER-08/PP 05
2/28/2008
2/28/2008
2/28/2008
Fund/ Dept
Acct #
Amount
Total Check Amount
SIGNAL TIMING SVCS -JAN
TRAFFIC MGMT SVCS -JAN 08
ENGINEERING SVCS -JAN 08
118
10200
1,456.63
$158,807.25
125
10200
1,306.99
2,442.36
1,242.50
1,425.00
001
10200
143,046.90
2/28/2008 1
112
10200
5,998.76
SUPPLIES -COMM SVCS
SUPPLIES -COMM SVCS
115
10200
6,997.97
2/28/2008
2/28/2008
2/28/2008
79194
ADVANTEC CONSULTING ENGINEERS INC
ADVANTEC CONSULTING ENGINEERS INC
ADVANTEC CONSULTING ENGINEERS INC
SIGNAL TIMING SVCS -JAN
TRAFFIC MGMT SVCS -JAN 08
ENGINEERING SVCS -JAN 08
$5,109.86
0015510
0015510
0015554
44000
44000
44520
2,442.36
1,242.50
1,425.00
2/28/2008 1
79195
JALBERTSONS
ALBERTSONS
SUPPLIES -COMM SVCS
SUPPLIES -COMM SVCS
0015350
0015350
41200
41200
�70082/28/2008
2/28/2008
79196
AMERICAN PUBLIC WORKS ASN
MEMBERSHIP DUES-MOLINA
$166.25
0015510
42315
166.25
2/28/2008
79197
APEX UNIVERSAL INC
SUPPLIES -TEXAS DOTS
$477.38
1 0015554
41250
477.38
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
79198
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-589
ADMIN FEE -EN 07-555
ADMIN FEE -EN 07-555
PROF.SVCS-SLOPE REPAIR
ADMIN FEE -EN 07-589
ADMIN FEE -EN 07-589
PROF.SVCS-EN 07-555
ADMIN FEE -EN 07-589
ADMIN FEE -EN 07-589
PROF.SVCS-EN 07-589
$1,142.50
001
001
001
2505310
001
001
001
001
001
001
23012
23012
34650
46415
23012
34650
23012
23012
34650
23012
160.00
59.40
-59.40
165.00
87,75
-87,75
330.00
28,80
-28.80
487.50
2/28/2008
79199
BEE REMOVERS
BEE REMOVAL -DIST 38
$105.00
1385538
42210
105.00
2/28/2008
2/28/2008
2/28/2008
2/28/2008
79200
BEST LIGHTING PRODUCTS
BEST LIGHTING PRODUCTS
BEST LIGHTING PRODUCTS
BEST LIGHTING PRODUCTS
MAINT-SYC CYN PK
MAINT-DBC
MAINT-PANTERA PK
MAINT-REAGAN PK
$2,009.53
0015340
0015333
0015340
0015340
42210
42210
42210
42210
274.15
590.34
467.17
677.87
2/28!2008
79201
CALPFI RA
MEMBERSHIP DUES DOYLE
$310.00
0014030 I
4 :,!1 5
310 00
Page 1
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total�Checkmount2/28/2008 ?9215EVERGREEN INTERIORS PLANT SVCS -DBC FEB 0015333 45300 171.601.60 ...
2/28/2008
2/28/2008
79216
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
130.02
$610.32
2/28/2008
001
FEDEX
EXPRESS MAIL-GENEAL
0014090
42120
277.35
HALL & FOREMAN, INC.
-SVCS
PROF.SVCS-EN 08-601
001
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
202.95
2/28/2008
79217
FOOTHILL BUILDING MATERIALS INC
SUPPLIES -SANDBAGS
750.00
2/28/2008
2/28/2008
HALL & FOREMAN, INC.
FOOTHILL BUILDING MATERIALS INC
SUPPLIES -SANDBAGS
0014440
41200
714.45
$1,227.55
2/28/2008
FOOTHILL BUILDING MATERIALS INC
SUPPLIES -SANDBAGS
0014440
41200
204.59
2/28/2008
HALL & FOREMAN, INC.
0014440
41200
308.51
637.22
2/28/2008
79218
FOOTHILL TRANSIT
FOOTHILL PASSES -JAN 08
1125553
45535
001
2/28/2008
FOOTHILL TRANSIT
MEMO CREDIT -COMM
HALL & FOREMAN, INC.
14,525.00
$11,883.47
2/28/2008
-78.75
FOOTHILL TRANSIT
1125553
45535
-555.00
PROF -SVCS -PLAN CHECK
2128/2008
45223
FOOTHILL TRANSIT
MEMO CREDIT-RTN PASSES
1125553
45535
-6,061.53
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-433
CITY SUBSIDY -JAN 08
1125553
45533
3,975.00
2128/2008
79219
GO LIVE TECHNOLOGY INC
CONSULTANT SVCS -WK 2/22
156.25
2/28/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
0014070
R44000
3,450.00
$3,450.00
/2812008
79220
&FOREMAN, INC.
SUPPLIES -DBC
001
23012
78.75
IGRAYBAR
GRAYBAR
0015333
41200
1,414.411=$1,966.252/28/2008
497.53
.2
SUPPLIES -PETERSON PK
0015340
42210
551.84
2/28/2008
79221
GROUP DELTA CONSULTANTS
CONSULTANT curwe -v -n
i i Cn
2505510
I K46416 I
2,583.79
$2,583.79
2/28/2008
2/28/2008HALL
79223
HALL & FOREMAN, INC.
&FOREMAN, INC.
PROF-SVCS-EN07-555
PROF -EN 07-559
001
23012
1,990.13
$10,843.46
2/28/2008
HALL & FOREMAN, INC.
-SVCS
PROF.SVCS-EN 08-601
001
23012
765.00
2/28/2008
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-555
001
23012
750.00
2/28/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
001
0015551
23012
315.00
2/28/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
45223
656.25
2/28/2008
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
637.22
2/28/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
197.04
2/28/2008
HALL & FOREMAN, INC.
PROF. SVCS -INSPECTIONS
0015510
34650
R45227
-78.75
2/28/2008
HALL & FOREMAN, INC.
PROF -SVCS -PLAN CHECK
0015551
45223
42.19
2/28/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-433
328.13
2/28/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-433
001
23012
156.25
2/28/2008
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
001
34650
-156.25
2128/2008
IHALL
&FOREMAN, INC.
ADMIN FEE -EN 07-555
001
23012
78.75
001
23012
497.53
Page 3
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date Check Number Vendor Name Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount
Page 2
2/28/2008
79202
CATALINA BALLAST BULB COMPANY
SUPPLIES -PARKS
2/28/2008
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015340
42210
77.70
$463.57
2/28/2008
CATALINA BALLAST BULB COMPANY
0015333
41200
152.37
SUPPLIES -DBC
0015333
41200
233.50
2/28/2008
79203
jCDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
41300
373.46
$373.46
2/28/2008
79204
CHEMSEARCH
SUPPLIES -PARKS
0015340
1 42210
427.60
$427.60
2/28/2008
79205
ICOMLOCK SECURITY GROUP
SUPPLIES -PARKS
0015340
42210
28.55
$28.55
2!28/2008
79206
ICOUNCIL OF AFRICAN AMERICAN PARENTS
REFUND-PLNG FEES
001
34430
100.00
$100.00
2/28/2008
79207
ICSI SURVEILLANCE SYSTEMS INC
MAINT-DBC
0015333
42210
882.00
$882.00
2/28/2008 1
79208
ID & J MUNICIPAL SERVICES INC
BLDG & SFTY SVCS -JAN 08
0015220
45000
20,291.08
$20,291.08
2/28/2008
79209
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
2/28/2008
DAY & NITE COPY CENTER
0015350
42110
3,425.75
$6,251.70
2/28/2008
DAY & NITE COPY CENTER
PRINT SVCS -GENERAL
0014090
42110
1,161.87
2/28/2008
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
g2.7g
2/28/2008
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
112.85
2/28/2008
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
48,71
PRINT SVCS-P/WORKS
0015510
42110
1,439.73
2/28/2008
79210
DENNIS CAROL
PROF.SVCS-SS/CC MTG1
0014030
44000
175.00
$175.00
2/28/2008
79211
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES-P/WKS
0015510
42325
76.00
$76.00
2/28/2008
79212
DIVERSIFIED PARATRANSIT INC
DIAMOND RIDE SVCS -JAN O8
1125553
45529
37,746.3911
$37,746.39
2/28/2008
79213
DUNN'S FENCE COMPANY
TEMP FENCE -PETERSON PK
0015340
42210
1,332.50
$1, 332.50
2/28/2008
79214
EDAW INC
ADMIN FEE -FPL 2007-263
001
2/28/2008
EDAW INC
23010
1,559.18
$8,662.13
2/28/2008
EDAW INC
ADMIN FEE -FPL 2007-263
001
34430
-1,559.18
PROF.SVCS-FPL 2007-263
001
23010
8,662.13
2/28/2008
79215
IEVERGREEN INTERIORS
PLANT SVCS -HERITAGE PK
0015340 I
45300
130 00
$301.60
Page 2
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number
Vendor Name
Transaction Description
2/28/2008
79223...
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-555
2/28/2008
23012
HALL & FOREMAN, INC.
PROF.SVSC-EN 04-433
2/28/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-559
2/28/2008
23012
HALL & FOREMAN, INC.
ADMIN FEE -EN 08-601
2/28/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 08-601
2/28/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-420
2/28/2008
45223
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
2/28/2008
23012
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-559
2/28/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-488
2/28/2008
23012
HALL & FOREMAN, INC.
PROF -SVCS -EN 04-420
2/28/2008
23012
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-420
2/28/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-479
2/28/2008
23012
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-488
2/28/2008
23012
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-488
2128/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-488
2/28/2008
23012
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-479
2/28/2008
23012
HALL & FOREMAN, INC.
ADMIN FEE -EN 05-479
2/28/2008
34650
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-542
2/28/2008
23012
HALL & FOREMAN, INC.
PROF.SVCS-EN 05-488
2/28/2008
23012
HALL & FOREMAN, INC.
ADMIN FEE -EN 05488
2/28/2008
23012
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-542
2/28/2008
23012
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-542
2/28/2008
IHALL
& FOREMAN, INC.
ADMIN FEE -EN 06-542
Fund/ Dept
I Acct #
I Amount
Total Check Amount
001
34650
-497.53
$10,843.46...
001
23012
625.00
PROF.SVCS-EN 07-597
001
34650
-191.25
ADMIN FEE -EN 07-585
001
23012
187.50
ADMIN FEE -EN 07-567
001
34650
-187.50
ADMIN FEE -EN 07-567
001
34650
-12.50
ADMIN FEE -EN 05-500
0015551
45223
100.00
ADMIN FEE -EN 05-500
001
23012
191.25
ADMIN FEE -EN 07-585
001
34650
-250.00
001
23012
50.00
001
23012
12.50
001
34650
-468.75
001
23012
1,000.00
001
23012
250.00
001
34650
-125.00
001
23012
1,875.00
001
23012
468.75
001
34650
-187.50
001
23012
500.00
001
23012
125.00
001
23012
262.50
001
23012
750.00
001
23012
187.50
2/28/2008 1 79224 KENS HARDWARE SUPPLIES -ROAD MAINT 0015554 1 41300 6g,2g
$69.28
2/28/2008
79225
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-567
2/28/2008
23012
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-585
2/28/2008
23012
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-597
2/28/2008
34650
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-585
2/28/2008
23012
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-567
2/28/2008
34650
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-567
2/28/2008
23012
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-500
2/28/2008
34650
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 05-500
2/28/2008
23012
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-585
Page 4
001
23012
165.79
$3,882.15
001
23012
307.50
001
23012
433.08
001
34650
-55.35
001
23012
29.84
001
34650
-29.84
001
23012
30.60
001
34650
-30.60
001
23012
55.35
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number
Vendor Name
Transaction Description
ADMIN FEE -EN 04433
ADMIN FEE -EN 04-433
PROF -SVCS -EN 05-500
ADMIN FEE -EN 07-560
ADMIN FEE -EN 07-560
PROF.SVCS-EN 04-433
ADMIN FEE -EN 07-560
ADMIN FEE -EN 07-560
PROF -SVCS -EN 07-560
ADMIN FEE -EN 07-560
ADMIN FEE -EN 07-560
PROF.SVCS-EN 07-560
ADMIN FEE -EN 07-597
ADMIN FEE -EN 07-597
PROF -SVCS -EN 07-560
�SUPPLIES-P/WKS
SUPPLIES-P/WKS
0015510
0015510
Fund/ Dept
Acct #
Amount
Total Check Amount
2/28/2008
2/26/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2/28/2008
2!28/2008
79225__.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
LEIGHTON & ASSOCIATES, INC.
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
23012
34650
23012
23012
34650
23012
23012
34650
23012
23012
34650
23012
23012
34650
23012
88.43
-88.43
170.00
82.15
-82.15
491.28
158.40
-158.40
456.38
176.06
-176.06
880.00
77.95
77.g5
978.12
$3,882.15...
LIEBERT CASSIDY WHITMORE
PROF.SVCS-H/R
2/28/2008
ia«o
LtW1b ENGRAVING INC.
LEWIS ENGRAVING INC.
�SUPPLIES-P/WKS
SUPPLIES-P/WKS
0015510
0015510
41200
41200
182.78
54.07
$236.85
2/28/2008
79227
LIEBERT CASSIDY WHITMORE
PROF.SVCS-H/R
0014060
44021
66.00
$66.00
2/28/2008
79228
ILOS ANGELES COUNTY PUBLIC WORKS
SEWER LINE SVCS -PARKS
0015340
45300
177.50
$177.50
2/28/2008
79229
IMANAGEMENT SOLUTIONS INC
PROF.SVCS
0014060
44000
1,300.00
$1,300.00
2/28/2008
2/28/2008
2/28/2008
2/28/2008
79230
MCE CORPORATION
MCE CORPORATION
MCE CORPORATION
MCE CORPORATION
RIGHT-OF-WAY MAINT-JAN 08
ROAD MAINT-JAN 08
STORM DRAIN MAINT-JAN 08
SIDEWALK MAINT-JAN 08
$99,844.92
0015554
0015554
0015554
0015554
45522
45502
45512
45504
4,357.25
22,636.03
1,581.37
71,270.27
2/28/2008
2/28/2008
79231
MERCURY DISPOSAL SYSTEMS INC
MERCURY DISPOSAL SYSTEMS INC
RECYCLING FEES
RECYCLING FEES
1155515
1155515
44000
44000
508.62
144.92
$653.54
2/28/2008
2/28/2008
2128/2008
79232
MINUTEMAN PRESS R & D BLUEPRINT
MINUTEMAN PRESS R & D BLUEPRINT
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WKS
PRINT SVCS -EN 06-543
PRINT SVCS -EN 04-420
0015510
001
001
42110
23012
23012
12.99
48.71
19.49
$81.199
Page 5
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date Check Number Vendor Name Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount
2/28/2008
I 79233
[MOBILE RELAY ASSOCIATES INC
REPEATER SVCS-EOC
0014
78 75
2/28/2008
79234
PATRICK MONTOYA
CONTRACT CLASS -WINTER
0015350
45320
363.00
$363.00
2/28/2008
79235
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 2/12
:8
0015510
44000
$158.88
2/28!2008
79236
POSITIVE PROMOTIONS
SUPPLIES -RECREATION
0015350
41200
458.92
5458.92
2/28/2008
79237
PROTECTION SERVICE INDUSTRIES LP
ALARM SVCS -DBC
2/28/2008
PROTECTION SERVICE INDUSTRIES LP
ALARM SVCS-SYC CYN
0015333
42210
52.50
$224.46
2/28/2008
PROTECTION SERVICE INDUSTRIES LP
ALARM SVCS -HERITAGE
0015340
42210
97.20
0015340
42210
74.76
2/28/2008
79238
R F DICKSON COMPANY
STREET SWEEPING SVCS -JAN
0015554
45501
19,131.70
$19,131.70
2/28/2008
79239
REGIONAL CHAMBER OF COMMERCE
CONTRACT SVCS -MAR
001524045000
2,000.00$2,000.00
2/28/2008
79240
SASAKI TRANSPORTATION
PROF.SVCS-EN 06-527
2/28/2008
SASAKI TRANSPORTATION
ADMIN FEE -EN 06-527
001
23012
450.00
$450.00
2/28/2008
SASAKI TRANSPORTATION
001
23012
81.00
ADMIN FEE -EN 06-527
001
34650
-81.00
2/28/2008
79241
ISCMAF
JOB ANNOUNCEMNT-H/R
0014060
42115
225.00
$225.00
2/28/2008
79242
ISHRED IT LOS ANGELES
PROF.SVCS-DOC DESTR
0014030
44000
176.40
$176.40
2/28/2008
79243
THE COMDYN GROUP INC
CONSULTANT SVCS -WK 2/17
0014070
2/28/2008
THE COMDYN GROUP INC
CONSULTANT SVCS 2/17
44000
3,682.04
$7,828.24
2/28/2008
THE COMDYN GROUP INC
-WK
0014070
44000
3,575.00
CONSULTANT SVCS -WK 2/17
0014070
44000
571.20
/28/2008
L2/28/2008
79244
THE GAS COMPANY
GAS SVCS -HERITAGE PK
THE GAS COMPANY
0015340
42126
319,68
$2 389 42
GAS SVCS -DBC
0015333
42126
2,069.74
2/28/2008
79245
ITHE WHOLE ENCHILADA INC
MTG SUPPLIES-P/WKS
0015510
42325
94.67
$94.67
2/28/2008
79246
THOMSON WEST
PUBLICATIONS -CA CODE
0014030
42320
35.72
$35.72
2/28/2008
79247
TIME WARNER
MODEM SVCS COUNCIL
0014010
42130 1
44.951
$4495
Page 6
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
2/28/2008
79243
TOSHIBA BUSINESS SOLUTIONS INC ICOPIER
MAINT-DBC
0015333
Acct # Amount Total Check Amount
42200 92.98 $92.98
2/28/2008
79249 TRAFFIC CONTROL SERVICE INC
SUPPLIES -ROAD MAINT
1 0015554
0015350
41250
324.54 $324.54
41200
269.59
$9,272.77
2/28/2008
2/28/2008
79250 TRANSCORE LLC
ICONSULTANT SVCS -TRF FC MGT
2505510
41200
294.98
46412
14,976.00 $14,976.00
US BANK
MTG SUPPLIES-PLNG
0015210
2/28/2008
2/28/2008
79251
TRENCH PLATE RENTAL CO
TRENCH PLATE RENTAL CO
2/28/2008
EQ RENTAL -ROAD MAINT
JEQ RENTAL -ROAD MAINT
0015554
0015554
SUPPLIES-P/WKS
0015510
42130
42130
22.00
104.14
$126.14
2/28/2008
2/28/2008
79253
US BANK
US BANK
SUPPLIES -COMM SVCS
0015350
41200
269.59
$9,272.77
2/28/2008
SUPPLIES -DBC
0015333
41200
294.98
US BANK
MTG SUPPLIES-PLNG
0015210
42325
158.82
2/28/2008
US BANK
SUPPLIES-P/WKS
0015510
42325
78.67
2/28/2008
US BANK
TRNG-HILARIO
0015510
42340
79.00
2/28/2008
US BANK
MEMBERSHIP DUES-MCLEAN
0014030
42315
215.00
2/28/2008
US BANK
SUPPLIES -SNOW FEST
0015350
41200
229.89
2/28/2008
US BANK
TRNG-CRIBBINS
0014030
42340
99.00
2/28/2008
US BANK
SUPPLIES-P/WKS
0015510
41200
36.43
2/28/2008
US BANK
PUBLICATIONS-PLNG
0015210
42320
686.90
2/28/2008
US BANK
SUPPLIES -CABLES I.T.
0014070
41200
969.41
2/28/2008
US BANK
LEAGUE CONF-G GUBMAN
0015230
42330
495.00
2/28/2008
US BANK
SUPPLIES -17.
0014070
41300
149.48
2/28/2008
US BANK
TRNG-I.T.
2/28/2008
US BANK
0014070
42340
395.00
2/28/2008
LEAGUE CONF-COMM/FONG
0015210
42330
2,970.00
US BANK
SUPPLIES -ROAD MAINT
0015554
41300
164.68
2/28/2008
US BANK
MAINT-PANTERA PK
0015340
42210
382.32
2/28/2008
US BANK
MAINT-SERVER ROOM
0014090
42210
420.00
2/28/2008
US BANK
EQ MAINT-COMM SVCS
0015310
42200
522.49
2/28/2008
US BANK
MAINT-PARKS
0015340
42210
139.29
2/28/2008
US BANK
SUPPLIES -ROAD MAINT
0015554
41250
59.75
2/28/2008
US BANK
SUPPLIES -CITY CLERK
0014030
41200
283.29
2/28/2008
US BANK
MTG SUPPLIES -GENERAL
0014090
42325
101.61
2/28/2008
US BANK
SUPPLIES -PARKS
0015340 1
41200
72.17
Z/Z25%LUUtf 79254 JUS HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT SCREENING 0014060 42345
Page 7
Page 8
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number Vendor Name
Description
:[-Transaction
Acct #
Amount
Total Check Amount
2/28/2008
79255
VALLEY CREST LANDSCAPE MAINT INC
ADDL
EFund/ept
MAINT-LORBEER SCH0
42210
396.65
$396.65
2/28/2008
79256
VERIZON CALIFORNIA
PH.SVCS-PANTERA PK
0015340
42125
93.67
$93.67
2/28/2008
79257
VERIZON WIRELESS-LA
CELL CHARGES-DES FORGES
2/28/2008
VERIZON WIRELESS-LA
0014070
42125
50.46
$260.57
2/28/2008
VERIZON WIRELESS-LA
CELL CHARGES-AZIZ
0014070
42125
51.46
2/28/2008
VERIZON WIRELESS-LA
CELL CHARGES-CMGR
0014030
42125
114.31
2/28/2008
VERIZON WIRELESS-LA
CELL CHARGES-EOC
0014440
42125
44.20
CELL CHARGES-EOC
0014090
42125
0.14
2/28/2008
79258
VISION SERVICE PLAN
MAR 08-VISION PREM
001
21107
1,198.18
$1,198.18
2/28/2008
79259
WARREN SIECKE
ENGINEERING SVCS-DEC
0015554
44520
2/28/2008
WARREN SIECKE
ENGINEERING SVCS-JAN
487.50
$1,303.50
2/28/2008
WARREN SIECKE
0015554
44520
525.00
2/28/2008
WARREN SIECKE
TRFFC SIGNAL-G/SPNGS
2505510
R46412
97.00
2/28/2008
WARREN SIECKE
TRFFC SIGNAL-B/CANYON
2505510
R46412
97.00
TRFFC SIGNAL-RACOUIT CLUB
2505510
R46412
97.00
2/28/2008
79260
WAXIE SANITARY SUPPLY
SUPPLIES-PARKS
2/28/2008
WAXIE SANITARY SUPPLY
0015340
42210
32.48
$1,013.30
2/28/2008
WAXIE SANITARY SUPPLY
SUPPLIES-DBC
0015333
41200
93.16
2/28/2008
WAXIE SANITARY SUPPLY
SUPPLIES-DBC
0015333
41200
863.84
SUPPLIES-DBC
0015333
41200
23.82
2/28/2008
79261
WELLDYNERX
SHARPS PROG-P/WKS
2/28/2008
WELLDYNERX
1155515
44000
121.96
$186.60
SHARPS PROG-P/WKS
1155515
44000
64.64
2/28/2008
79262
WELLS FARGO BANK
LEAGUE CONF-COUNCIL
0014010
42330
420.00
$420.00
2/28/2008
79263
PAUL WRIGHT
AN SVCS-PLNG
2/28/2008
PAUL WRIGHT
0015210
44000
122.50
$245.00
A/V SVCS-CC MTG 2/19
0014090
44000
122.50
3/6/2008 1
3/6/2008
79264
IWILS
jW1LS
WILS MTG-A BATSON
$0.00
0015350
42340
18.00
WILS
MTG-A BATSON
0015350
42340
18.00
3/6/2008
79265
MARIAALEGRE
FACILITY ��--���� � ���..�.i..�-ncRiirlut
001
23002 I
200.001
$200.00
Page 8
Page 9
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
3/6/2008
79266
ALISON D MEYERS
REIMB-(;PRS CONF
0015350
42330
147.76
$147.76
3/6/2008
79267
ANDREA D TARAZON
REIMB-CPRS CONF
0015350
42330
99.94
$99.94
3/6/2008
79268
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
3/6/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
23012
57.60
$2,310.00
3/6/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-575
001
34650
-57.60
3/6/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
23012
330.00
3/6/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
23012
59.40
3/6/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-575
001
34650
-59.40
3/6/2008
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-542
001
23012
320.00
3/6/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-542
001
23012
330.00
3/6/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-542
001
23012
59.40
3/6/2008
ARROYO GEOTECHNICAL CORP
PROF -EN 07-575
001
34650
-59.40
3/6/2008
ARROYO GEOTECHNICAL CORP
-SVCS
ADMIN FEE -EN 07-575
001
23012
1,330.00
3/6/2008
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-575
001
23012
239.40
001
34650 1
-239.40
3/6/2008
79269
ISUZANNE BEACH
FACILITY REFUND -DBC
001
23002
350.00
$350.00
3/6/2008
79270
JBIENESYST
3/7/08-P/R DEDUCTIONS
001
21105
702.48
$702.48
3/6/2008
79271
IRICK BETACOURT
PROF. SVCS-P/I NFO
0014095
44000
305.00
$305.00
3/6/2008
79272
SURINDER BHOGAL
IFACILITY REFUND -DBC
001
23002500.00
$500.00
3/6/2008
79273
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
3/6/2008
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
34430
990.80
$12,750.69
3/6/2008
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-65
001
23010
7,246.23
3/6/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
23010
5,504.46
3/6/2008
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
23010
1,304.32
3/6/2008
BONTERRA CONSULTING INC.
001
34430
-1,304.32
ADMIN FEE -FPL 2002-65
001
23010
990.80
3/6/2008
79274
RHONDA BRAMLETT
RECREATION REFUND
001
34780 1
65.00
$65.00
3/6/2008
79275
JULIA CHAN
RECREATION REFI
RECREATION REFUND
1uu1
1
34780 1
35.00
$35.00
Page 9
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
3/6/2008 I 79277 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-H/R JAN
JAN 08
-- .,..
0014020
,T..�.. A4023
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
0014095
Amount
Total Check Amount
316/2008
3/6/2008
79276
ELIZABETH CRESPI
ELIZABETH CRESPI
FACILITY RENTAL -DBC
PROPERTY DAMAGE
001
001
23002
36615
350.00
-34.00
$316.00
3,716.111 $3,/16.11
3/6/2008
79278
DAY & NITE COPY CENTER
MAR 08 -DENTAL PREM
PRINT SVCS-P/INFO
21104
0014095
42110
2,6581.371
$2,681.37
261.97
$4,753.26
3/6/2008
79282
DAY & NITE COPY CENTER
3/6/2008
PRINT SVCS-B&S PERMIT APP
DFS FLOORING CORP
0015220
42110
42210
3,469.41
3/6/2008
$985.00
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
193.77
3/612008
DAY & NITE COPY CENTER
PRINT SVCS-P/WORKS
0015510
42110
113.66
3/6/2008
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
714.45
3/6/2008
79279
DELTA DENTAL
MAR 08 -DENTAL PREM
1 001
21104
2,6581.371
$2,681.37
3/6/2008
3/6/2008
79282
DIANA CHO & ASSOCIATES
DIANA CHO & ASSOCIATES
3/6/2008
79280
DFS FLOORING CORP
MAINT-DBC
1 0015333
42210
$3,900.00
985.00
$985.00
3/6/2008
3/6/2008
79281
DH MAINTENANCE
DH MAINTENANCEJANITORIAL
JANITORIAL SVCS -DBC FEB
SVCS -PARKS FEB
0015333
0015340
45300
42210
735.17
---$12,986
3/6/2008
3/6/2008
79282
DIANA CHO & ASSOCIATES
DIANA CHO & ASSOCIATES
CONSULTANT SVCS-CDBG DEC
CONSULTANT SVCS-CDBG JAN
1255215
1255215
44000
44000
1,650.00
2250.00
$3,900.00
3/6/2008 79283 DOG DEALERS INC CONTRACT CLASS -WINTER 0015350 45320 237.60 $237.60
3/6/2008
3/6/2008
3/6/2008
79284
EXCEL LANDSCAPE
EXCEL LANDSCAPE
EXCEL LANDSCAPE
LNDSCP MAINT-DIST 41 FEB
LNDSCP MAINT-DIST 39 FEB
LNDSCP MAINT-DIST 38 FEB
1415541
1395539
1385538
45500
45500
45500
4,019.27
11,261.83
9,144.58
$24,425.68
3/6/2008
3/6/2008
3/6/2008
3/6/2008
79285
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2006-220
EXPRESS MAIL -FPL 2006-220
EXPRESS MAIL -FPL 2007-277
EXPRESS MAIL -GENERAL
001
001
001
0014090
23010
23010
23010
42120
16.25
16.25
16.25
16.25
$65.00
3/6/2008 1 79286 1EXTERIOR PRODUCTS INC INSTALL -BANNERS 0114010 1 42355 534.001 $534.00
3/6/2008 1 79287 FEDEX 1EXPRESS MAIL -GENERAL 0014090 1 42120 1 169.801 $169.80
3/6/2008 79288 DAVID FERNANDEZ ICONTRACT CLASS -WINTER 0015350 1 45320 1 1,309.50 $1,309.50
Page 10
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount I Total Check Amount
3/6/2008 I
79289
IFRANCHISE TAX BOARD
SLRY ATTCHMT-3/7/08
001
21114
ion nn
4�nn nn
23010
23010
23010
486.25
201.25
212.50
207.50
$1,107.50
RECREATION REFUND
001
3/6/2008
79290
GRAPHICS UNITED
PRINT SVCS-REC GUIDES
0014095
44000
8,196.00
$8,196.00
3/6/2008
79296
JENKINS & HOGIN, LLP
LEGAL SVCS-SCRIBBLES0014020
3/6/2008
79291
IL NA ARIAS
RECREATION REFUND
001
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -DEC 07
0014020
1 34780 1
55.00
$55.00
3/6/2008
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -COMM SVCS
0014020
3/6/2008
79292
INLAND EMPIRE MAGAZINE
AD -DBC MAR 080014095
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WKS DEC
0014020
42115
1,095.00
$1,095.00
3/6/2008
79297
PINAKIN JHAVERI
FACILITY REFUND -DBC
001
3/6!2008
79293
INLAND ROUNDBALL OFFICIALS
OFFICIAL SVCS -FEB 08
1 0015350
45300 1
1,560.001
$1,560.00
3/6/2008
3/6/2008
3/6/2008
3/6/2008
79294
INLAND VALLEY DAILY BULLETIN
INLAND VALLEY DAILY BULLETIN
INLAND VALLEY DAILY BULLETIN
INLAND VALLEY DAILY BULLETIN
LEGAL SVCS-P/HEARING
LEGAL AD -FPL 2007-285
LEGAL AD -FPL 2007-298
LEGAL AD -FPL 2008-300
0014030__42115
001
001
001
23002
200.00
23010
23010
23010
486.25
201.25
212.50
207.50
$1,107.50
3/6/2008�!
7 9295
MADHANGI JAYARAMAN
FACILITY RENTAL -HERITAGE
001
23002
200.00
3/6/2008
MADHANGI JAYARAMAN
RECREATION REFUND
001
34780
$255.00
55.00
3/6/2008
79296
JENKINS & HOGIN, LLP
LEGAL SVCS-SCRIBBLES0014020
44021
1,814.30
$7,369.90
3/6/2008
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -DEC 07
0014020
44020
3,766.80
3/6/2008
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -COMM SVCS
0014020
44020
842.80
3/6/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WKS DEC
0014020
44020
946.00
3/6/2008
79297
PINAKIN JHAVERI
FACILITY REFUND -DBC
001
23002
1 1
350.00
$350.00
3/6/2008
79298
JOE A. GONSALVES & SON INC.
LEGISLATIVE SVCS -MAR 08
0014030
44000
3,000.00
$3,000.00
3/6/2008
79299
KIDS CAN DO GYMNASTICS
ICONTRACT CLASS -WINTER
0015350
45320
264.00
$264.00
3/612008
79300
JANE KUO
PK REFUND-SYC CYN PK
001
23002
70.00
$70.00
3/6/2008
79301
L A COUNTY REGISTRAR RECORDER
PRINTING -ELECTION
0014030
42390
60,925.08
$60,925.08
3/6/2008 1
79302
JLDM ASSOCIATES INC.
HIP PROG-JAN 08
1255215
44000
2,601.25
$3,576.25
3/6/2008
LDM ASSOCIATES INC.
HIP PROG-DEC 07
1255215
44000
975.00
Page 11
001
23002
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
$466.00
METROLINK PASSES -JAN 08
3/6/2008
-34.00
METROLINK
1125553
CITY SUBSIDY -DEC 07
3/6/2008
METROLINK
45533
Check Date
Check Number
Vendor Name
METROLINK
Transaction Description
CITY SUBSIDY -FEB 08
Fund/ Dept
Acct # Amount
Total Check Amount
3/612908
?9303
-4,209.25
KWANG HO LE€PLNG
1125553
COMM-NOV 07
3/6/2008
0015210
METROLINK
45535
MEMO CREDIT-RTN PASSES
3/6/2008
44100
130.00
$130.00
MEMO CREDIT-RTN PASSES
3/6/2008
METROLINK
MEMO CREDIT-RTN PASSES
3/6/2008
79304
LIEBERT CASSIDY WHITMORE
ILEGAL SVCS -JAN 08
0014020 1
44021
2,250.00
$2,250.00
3/6/2008
79305
MANUEL LOPEZ
IDEP REFUND -BANNER
001
34430
100.00
$100.00
3/6/2008
79306
JIN T LU
JPK REFUND-REAGAN
001
23002 150.001
$50.00
3/6/2008
79307
MARIE LUO
RECREATION REFUND
001
34780
265.00
$265.00
3/6/2008
79308
HA Di MAHMOUD
7FACILITY
RENTAL-DBC3/6/2008
HAMDI MAHMOUD
ROPERTY DAMAGE
3/6/2008
79309
MANAGED HEALTH NETWORK
MAR 08 -EAP PREMIUMS
001
21115
155.68
$155.68
3/6/2008
79310
ARNITA MARCO
FACILITY REFUND -DBC
001
36615
400.00
$400.00
3/6/2008
79311
IMCE CORPORATION
ADDL MAINT-WINTER S/FEST
$5,780.23
0015350
45300
533.16
3/6/2008
MCE CORPORATION
VEGETATION CONTROL -JAN
0015558
45508
5,247.07
3/6/2008
79312
SURENDRA MEHTA
CONTRACT CLASS -WINTER
0015350
$1,080.00
45320
1,080.00
3/6/2008
79313
METRO
001
23002
LINK
$466.00
METROLINK PASSES -JAN 08
3/6/2008
-34.00
METROLINK
1125553
CITY SUBSIDY -DEC 07
3/6/2008
METROLINK
45533
METROLINK PASSES -DEC O7
3/6/2008
1125553
METROLINK
64,555.01
CITY SUBSIDY -FEB 08
3/6/2008
45533
METROLINK
METROLINK PASSES -FEB O8
3/6/2008
-4,209.25
METROLINK
1125553
CITY SUBSIDY -JAN 08
3/6/2008
METROLINK
45535
MEMO CREDIT-RTN PASSES
3/6/2008
METROLINK
MEMO CREDIT-RTN PASSES
3/6/2008
METROLINK
MEMO CREDIT-RTN PASSES
001
23002
500.00
$466.00
001
36615
-34.00
1125553
45535
62,381.98
$213,327.50
1125553
45533
12,476.48
1125553
45535
48,305.02
1125553
45533
16,731.99
FACILITY REFUND -DBC
1125553
45535
64,555.01
23002
1125553
45533
16,157.52
1125553
45535
-4,209.25
1125553
45535
-242.75
1125553
45535
-2,828.50
3/6/2008
3/6/2008
79314
MOBILE INDUSTRIAL SUPPLY INCORP
MOBILE INDUSTRIAL SUPPLY INCORP
$148.08
EO RENTAL -DBC FEB
HELIUM REFILL -DBC
41200
140.08
3/6/2008 79315 ROSARIO MOLINA
FACILITY REFUND -DBC
001
23002
500.00 $500.00
Page 12
0015333
42200
8.00
$148.08
0015333
41200
140.08
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept
FACILITY RENTAL -DBC 001
PROPERTY DAMAGE 001
Acct #
Amount
Total Check Amount
1
3/6120081
3/6/2008
79316
JULIA MONTES
JULIA MONTES
23002
36615
500.00
-34.00
$466.00
3/6/2008 1
79317
IPATRICK MONTOYA
CONTRACT CLASS -WINTER
0015350
45320
169.201
$169.20
3/6/2008 1
79318
ISTEVE G NELSON
PLNG COMM-NOV 07
0015210
44100
130.00
50.00
$130.00
3/6/2008 1
79319
1KATHLEEN ERIN NOLAN
PLNG COMM-NOV 07
1 0015210
1 44100
130.00
45.001
$130.00
3/6/2008
3/6/2008
3/6/2008
79320
OLYMPIC STAFFING SERVICES
OLYMPIC STAFFING SERVICES
OLYMPIC STAFFING SERVICES
TEMP SVCS -WK 1/18
TEMP SVCS -WK 1/20
TEMP SVCS -WK 2/17
0015210
0015510
0015240
1 42125 1
3/6/2008
3/6/2008
79321
ORKIN PEST CONTROL INC
IORKIN PEST CONTROL INC
GOPHER CONTRL-DIST 38
GOPHER CONTRL-SYC CYN PK
1385538
0015340
44000
44000
44000
$476.64
42210 1 57.75 $118.25
42210 60.50
3/6/2008
79322
1PAETEC COMMUNICATIONS INC.
ILONG DIST PH SVCS-FEB/MAR
0014090
1 42125 1
834.211
$834.21
3/6/2008
79323
IROSE PAN
RECREATION REFUND
1 001
1 34780
50.00
$50.00
3/6/2008 1
79324
IREBECCA PANG
RECREATION REFUND
001
34780
45.001
$45.00
3/6/2008 1
79325
JALAN PASCUA
PK REFUND-PANTERA
001
23002
loo.001
$100.00
3/6/2008
79326
ICAMERON PATTON
1OFFICIAL SVCS-JAN/FEB
0015350
45300
2,404.001
$2,404.00
3/6/2008
79327
IDIANA PEDROZA
JPK REFUND-PANTERA
001
23002
50.00
$50.00
3/6/2008
79328
LETTY PEREZ
PK REFUND-REAGAN
001
23002
50.00
$50.00
3/6/2008
3/6/2008
3/6/2008
79329
PERS RETIREMENT FUND
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
SURVIVOR BENEFIT
RETIRE CONTRIB-EE
001
001
001
21109
21109
21109
14,719.56
47.43
9,444.26
$24,211.25
3/6/2008 1
79330
IPOMONA UNIFIED SCHOOL DISTRICT
IFACILITY RENTAL-MARIAPR
0015350
42140 1
240.00
$240.00
3/6/2008
79331
QUINN RENTAL SERVICES
1EQ RENTAL -DIST 39
1395539
42210
161.88
$161.88
Page 13
Check Date Check Number
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
venaor Name
Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amou
3/6/2008
79332
REINBERGER PRINTWERKS
PRINT SVCS -BUS CARDS
0014095
42340 1
200.001
'
1 42110 1
672.23.
$672.23
SCPMA-HR CONF-R MCLEAN
0014030
42340 1
250.001
$250.00
3/6/2008
79333
ROWELA SALAPARE
IFACILITY RENTAL -HERITAGE
001
42340
250.00
$250.00
1 23002 1
200.001
$200.00
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
3/6/2008
79334
JOEL SANCHEZ
FACILITY REFUND -DBC
001
34730 1
63.001
$63.00
1 23002 1
700.001
$700.00
3/6/2008 79335 ILENIA SANCHEZ PK REFUND-PANTERA 001 23002 100.001 $100.00
3/6/2008 79336 SARA SOMOGYI REIMB-CPRS CONF 0015350 1 42330 73.50 $73.50
3/6/200879338
79346
SCPMA HR
SCPMA-HR CONF-V CROSS
0014060
42340 1
200.001
$200.00
3/6/2008
79339
ISCIPMA HR
SCPMA-HR CONF-R MCLEAN
0014030
42340 1
250.001
$250.00
3/6/2008
79340
SCPMA HR
SCPMA-HR CONF-D GONZALES
0014060
42340
250.00
$250.00
3/6/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
3/6/2008
79341
IJACK SHAH
RECREATION REFUND
001
34730 1
63.001
$63.00
ELECT SVCS -DIST 39
1395539
42126
296.90
3/6/2008
3/6/2008
79342
IJACK SHAH
PLNG COMM-NOV 07
1 0015210 1
44100
130.001
$130.00
3/6/2008
79346
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
157.72
$4,754.11
3/6/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -PARKS
0015340
42126
3,725.84
3/6/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
366.72
3/6/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 39
1395539
42126
296.90
3/6/2008
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTRL
0015510
42126
206.93
Page 14
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Che�Amount3/6/2008 79347 STATE DISBURSEMENT UNIT SLRY ATTCHMT-3/7/08 001 21114 51.35
3/6/2008 79348 STATE DISBURSEMENT UNIT SLRY ATTCHMT-BY0426064 001 21114 100.001 $100.00
3/6/2008 79349 STEVE M TYE PER DIEM -NTL LEAGUE 0014010 42330 280.00 $280.00
3/6/2008 79350 TENNIS ANYONE CONTRACT CLASS -WINTER 1 0015350 45320 3,165.401 $3,165.40
3/6/2008
79351
THE SAN GABRIEL VALLEY NEWSPAPER GR
ILEGAL AD -SITE D NOTICE
0015240
44000
245.16
$245.16
3/6/2008
79352
THREE VALLEYS MUNICIPAL WATER DIST
MTG-L MAGNUSON
0014050
42325
15.00
$15.00
3/6/2008
79353
TIME WARNER
IMODEM SVCS -COUNCIL
0014010
42130
44.95
$44.95
3/6/2008
79354
ITIME WARNER
INTERNET SVCS -HERITAGE PK
0015340
1 42126 1
116.01
$116.01
3/6/2008
79355
TARA TORRES
IVOLUNTEEN STIPEND
0015350
1 45300
75.00
$75.00
Page 15
City of Diamond Bar - Check Register 02/28/08 thru 03/12/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
42330
Amount
1 387.62
Total Check Amount
$387.62
3/6/2UOt5
79363
WELLS FARGO BANK LEAGUE CONF-COUNCIL 0014010
3/6/2008
79364
WELLS FARGO BANK
NAT LEAGUE CONF-MCLEAN
0014030
42330
307.50
$1,453.36
3/6/2008
WELLS FARGO BANK
BANK CHARGES
0014090
42128
50.01
3/6/2008
79366
WELLS FARGO BANK
NPELRA CONF-DOYLE
0014030
42330
615.00
$620.00
3/6/2008
WELLS FARGO BANK
CMGR CONF-DOYLE
0014030
42330
480.85
3/6/2008 1
79365
IWEST COAST ARBORISTS INC
TREE MAINT-JAN 08
1 0015558
45509 1
18,469.75
$18,469.75
3/10/2008
WELLS FARGO BANK
CMGR CONF-DESTEFANO
0014030
42330
502.33
3/6/2008 1
79366
JWEST COAST MEDIA
AD -STATE OF CITY MAR
1 0014095
1 42115 1
620.001
$620.00
3/10/2008
WELLS FARGO BANK
NAT LEAGUE CONF-CMGR
0014030
42330
420.00
3/6/2008 1
79367
JDAN XIE
RECREATION REFUND
1 001
1 34780
114.00
$114.00
3/6/2008 1
79368
JYI TONY TORNG
JPLNG COMM-NOV 07
1 0015210
1 44100
130.00
$130.00
3/10/2008
79369
WELLS FARGO BANK
CMGR CONF-DESTEFANO
0014030
42330
393.46
$1,333.13
3/10/2008
WELLS FARGO BANK
CMGR CONF-DESTEFANO
0014030
42330
502.33
3/10/2008
WELLS FARGO BANK
MTG-CMGR
0014030
42325
17.34
3/10/2008
WELLS FARGO BANK
NAT LEAGUE CONF-CMGR
0014030
42330
420.00
3/6/2008 1 WT00044 UNION BANK OF CALIFORNIA, NA ILEASE PYMENT-DBC MAR 0 0014090 1 421401 44,893.271 $44,893.27
$974,563.20
Page 16
Agenda # 6.4
Meeting Date: March 18, 2008
CITY COUNCIL
TO: Honorable Mayor and Membersof e C' ouncil
VIA: James DeStefano, City Manager
TITLE: APPROVAL OF AN AMENDMENT TO THE AGREEMENT OF
PURCHASE AND SALE BETWEEN THE CITY OF DIAMOND BAR AND
HORIZON PACIFIC INC., A CALIFORNIA CORPORATION FOR THE
SURPLUS PROPERTY AT 1325 SUMMITRIDGE DRIVE, COMMONLY
KNOWN AS SUMMITRIDGE MINI -PARK, EXTENDING THE BUYER'S
CONTINGENCY REVIEW PERIOD AN ADDITIONAL 60 DAYS
RECOMMENDATION:
Approve.
FISCAL IMPACT:
Should the potential buyer choose to continue with the purchase, the City will receive
$1.225 million.
BACKGROUND / DISCUSSION:
In 2007, the City Council entered into a purchase and sale agreement with Horizon
Pacific, Inc. Horizon Pacific's initial proposal to construct four single-family units on the
property was reviewed by the City's Planning Department and determined to be
incompatible with the general plan land use designation, which limited the site to three.
To accommodate four single-family units, approximately one-tenth of an acre of
additional property contiguous to the site is needed.
With this finding, Horizon Pacific indicated the project may not be economically feasible
with only three units. As part of the agreement, Horizon Pacific had the right to a 240 -
day contingency review period to determine the feasibility of their proposed
development on the site. A 90 -day extension was included as well in the event further
study was necessary. Based on the results of the contingency review, Horizon Pacific
retains the right to dissolve the purchase and sale agreement.
4841-4999-2705.1 B-1
The initial and extended contingency review period will expire April 30, 2008. Before
terminating the purchase and sale agreement, Horizon Pacific has expressed interest in
making an attempt to secure the additional property needed to accommodate the
additional property through discussions with a property owner adjacent to the site. This
effort will require an additional 60 -day extension to conduct these negotiations. The
attached contract amendment (which has been reviewed and approved by the City
Attorney) will provide for the further extended review period. This final extension will
expire June 29, 2008.
Prepared by:
Ryan M an, Assistant to the City Manager
Attachments:
1. Amendment No. 1 to the Agreement of Purchase and Sale between the City of
Diamond Bar and Horizon Pacific, Inc.
FIRST AMENDMENT OF AGREEMENT OF
PURCHASE AND SALE AGREEMENT
':CHIS FIRST AMENDMENT OF AGREEMENT OF PURCHASE AND SALE ("First
Amendment") shall be effective as of this day of February, 2008 (the "Effective Date") by
and between the CITY OF DIAMOND BAR -,a California municipal corporation ("Seller"), and
HORIZON PACIFIC, INC., a California corporation ("Buyer").
RECITALS
A. Buyer and Seller entered into that certain Agreement of Purchase and Sale dated June 5,
2007 (the "Agreement"), wherein Buyer agreed to purchase and Seller agreed to sell certain
real property known as 1325 Summitridge Drive, in the City of Los Angeles, County of Los
Angeles, State of California (the "Property"), subject to and in accordance with the terms and
conditions set forth therein.
B. Under Section 2.2 (b) of the Agreement Buyer had the right to ascertain whether or not
the Property was suitable for Buyer's intended use for a period of two hundred forty (240)
days (the "Contingency Period") after the Effective Date (defined as June 5, 2007 in the
Agreement). Also under Section 2.2 (b) Buyer had the right and exercised the right to extend
the Contingency Period for an additional ninety (90) days (the "Extended Contingency
Period"). The Extended Contingency Period expires on April 30, 2008. The parties desire to
further extend the Extended Contingency Period by sixty (60) days so that the Extended
Contingency Period shall consist of one hundred fifty (150) days rather than ninety (90) days.
NOW, THEREFORE, IN CONSIDERATION OF the aforesaid Recitals, and in
consideration of the mutual promises and agreements of the parties as hereinafter set forth, and
for other good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, the parties covenant and agree as follows:
L Amendment of Agreement. The parties hereby amend and/or modify the Agreement to
the extent necessary to comply with the terms and provisions of this First Amendment. In the
event of a conflict between the terms and provisions of the Agreement and the terms and
provisions of this First Amendment, then the latter shall be controlling for all purposes. Except
as expressly amended hereby the Agreement shall remain in full force and effect. The parties
restate, reaffirm and reratify the Agreement as amended hereby. All capitalized terms not
defined in this First Amendment shall be defined as such terms are defined in the Agreement.
2. Extended Contingency Period. Section 2.2 (b) of the Agreement is hereby amended to
provide that the Extended Contingency Period shall be one hundred fifty (150) days expiring on
June 29, 2008 (the "Extended Contingency Period Expiration Date"). Buyer may, by written
notice delivered to Seller and Escrowee at any time on or prior to the Extended Contingency
Period Expiration Date, terminate the Agreement whereupon Escrow shall refund the Deposit
and all interest accrued thereon to Buyer without any further authorization from Seller, and
thereafter neither Seller nor Buyer shall have any further rights or obligations under the
Agreement except as provided in Sections 6.1 and 9.3 of the Agreement
3. Counterparts. This First Amendment may be executed in multiple counterparts, each of
which shall be deemed an original, and all of which collectively shall constitute one and the
same instrument.
IN WITNESS WHEREOF, the parties have executed this First Amendment as of the
Effective Date.
"Seller"
CITY OF DIAMOND BAR,
a California municipal corporation
religious corporation
VIN
"Buyer"
HORIZON PACIFIC, INC.,
a California corporation
(Print Name) (Print Name)
(PRINT TITLE)
(PRINT TITLE
Agenda # 6.5
Meeting Date: March 18, 2008
CITY COUNCIL ' AGENDA REPORT
'j98q�
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager 10"
TITLE: Approve an Amendment to Consultant Services Agreement with LDM Associates
increasing the amount by $15,000 for a total contract amount of $39,772 for providing
"as -needed" planning services in FY 07-08.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
LDM Associates (LDM) is assigned projects by City staff to assist the City in its review of specific
development proposals. The costs associated with LDM planning services are funded primarily
through application and processing fees paid to the City by project developers.
BACKGROUND:
In 2006, the City entered into a two-year Consulting Services Agreement with LDM Associates tc
provide "as needed" planning services. Within the two-year Agreement, one amendment was
approved by the City Council for a total amount of $28,999. In accordance with the City's Policy, the
City Manager is authorized to approve contract agreements in an amount not to exceed $25,000. In
FY 07-08, and per the two-year Agreement, the City extended its Contract with LDM Associates in the
amount of $24,772 under the City Managers authorization.
In the last six months, LDM has processed more than 10 custom homes in the "Country." In addition,
with the recent vacancy of the Development Services Associate position, an increase in LDM's
services is expected. Therefore, an amendment to the Agreement is requested for an additional
$15,000 to cover anticipated costs. Extending the Agreement with LDM will ensure consistency and
continuity of the planning services.
It is recommended that the Council authorize an additional $15,000 for a total contract amount of
$39,772. „ n
Pre`�ared By N f cylrong, AI P
Community De elopmen rector
Attachment -
1 .
ttachment:1. Amendment No. 1 to Consulting Services Agreement
AMENDMENT NO. 1 TO THE CITY'S CONSULTING SERVICES
AGREEMENT WITH LDM ASSOCIATES RELATED TO PLANNING
CONSULTING SERVICES
This Amendment to the City's Consulting Services Agreement is made and entered
into this 18th of March 2008, between the CITY OF DIAMOND BAR, a Municipal
Corporation (hereinafter referred to as "CITY") and LDM ASSOCIATES (hereinafter
referred to as "CONSULTANT".)
A. Recitals:
(i) The CITY has heretofore entered into an agreement, dated March 1, 2006,
with CONSULTANT to provide planning consulting services (hereinafter referred to as the
'AGREEMENT".) In accordance to the provisions of the Agreement, the Agreement shall
remain in full force and effect until June 30, 2006, and may be extended upon request and
approval by the CITY on an annual basis until June 30, 2008.
(ii) CONSULTANT will provide additional planning consulting services at a cost
not to exceed FIFTEEN THOUSAND DOLLARS ($15,000.00.)
(iii) It is in the City's best interest to extend the AGREEMENT for the services in
order to ensure consistency and continuity of the services already being provided by
CONSULTANT.
NOW THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the AGREEMENT is hereby amended to read as follows:
1'3. Compensation. City agrees to compensate Consultant, and Consultant
agrees to accept in full satisfaction for the services provided for hereunder, fees on
a time and material basis at the rates set forth in the original Consulting Services
Agreement, but in no event to exceed THIRTY NINE THOUSAND SEVEN
HUNDRED SEVETY TWO DOLLARS ($39,772.00), which fees include all labor,
materials, printing and other costs incurred in connection with the project."
Section 2:
Each party to this Amendment acknowledges that no representation by any party,
which is not embodied herein, or any other agreement, statement, or promise not
contained in this Amendment shall be valid and binding. Any modification of this
Amendment shall be effective only if it is in writing signed by the parties.
Section 3:
All other terms and conditions of the AGREEMENT shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1
as of the day and year first set forth above:
APPROVED AS TO FORM: LDM Associates
BY:
City Attorney
City Clerk
City Of Diamond Bar
David D. Meyer, AICP
Principal
CITY OF DIAMOND BAR
Jack Tanaka, Mayor
2
Agenda # 6.6
Meeting Dale: March 18, 200
CITY COUNCIL
AGENDA REPORT
<. 'fir.
RP ri2il -
TO: Honorable Mayor and Members of the City uncil
VIA: James DeStefano, City Manager
TITLE: Approve an Amendment to Professional Services Agreement with Dapeer, Rosenblit &
Litvak, LLP increasing the amount by $15,000 for a total contract amount of $40,000 for
providing city prosecutor services in FY 07-08.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
Increase the contract amount for an additional $15,000 for a total contract amount not to exceed $40,000
as budgeted for FY 07-08 (001-4020-40023).
BACKGROUND:
On December 8, 2002, the City entered into a Professional Services Agreement with Dapeer, Rosenblit
& Litvak, LLP ("Dapeer") to provide services as the City Prosecutor. Dapeer provides legal assistance to
the City on an "as -needed" basis for assigned code enforcement cases. In FY 07-08, the budget amount
for code enforcement legal services is $40,000. Under the City Manager's authority, a $25,000 contract
was initially allocated for services. As a result of unanticipated code enforcement cases that required
legal action and on-going assignments and casework, additional resources is required. More than 12
code enforcement cases were referred to City Prosecutor for legal action that include enforcement on un -
permitted structures and retaining walls, property lines disputes and retaining walls, pool fencing safety
issues, property and landscape maintenance, etc. In anticipation of the next five months of service for
the fiscal year, an additional $15,000 is requested to cover the costs. Extending the Agreement will
ensure consistency and continuity of the legal services already provided by Dapeer.
It is recommended that the City Council authorize an additional $15,000 for a total contract amount not to
exceed $40'1000.,
Prefiared By Ncy Fo AICP
Community De ment Director
Attachment:
1. Amendment No. 1 to Professional Services Agreement
AMENDMENT NO. 1 TO THE CITY'S AGREEMENT FOR
LEGAL SERVICES IN CONJUNCTION WITH CODE ENFORCEMENT
This Supplemental Agreement No. 1 to the City's Agreement is made and
entered into this 18h day of March 2008, between the City Of Diamond Bar, a Municipal
Corporation (hereinafter referred to as "City") and Dapeer, Rosenblit & Litvak, LLP, a
California limited liability partnership (hereinafter referred to as the "Firm.")
A. Recitals:
(i) The City has heretofore entered into an Agreement, dated July 1, 2007,
with the Firm to provide legal services for code enforcement (hereinafter referred to as
the "Agreement" in the amount of $25,000.)
(ii) The Firm will provide additional legal services at a cost not to exceed
FIFTEEN THOUSAND DOLLARS ($15,000.)
(iii) It is in the City's best interest to extend the Agreement rather than request
bids for the services in order to ensure consistency and continuity of the services
already being provided by the Firm.
NOW THEREFORE, it is agreed by and between City and the Firm:
Section 1: In accordance with Section 10 of the Agreement, the City agrees to
compensate the Firm, and the Firm agrees to accept in full satisfaction for the services
provided for hereunder, fees on a time and material basis at the rates set forth in the
original Agreement, but in no event to exceed FORTY THOUSAND DOLLARS
(S40,000.00.)
Section 2: Each party to this Supplemental Agreement No. 1 acknowledges
that no representation by a party, which is not embodied herein, or any other
agreement, statement, or promise not contained in this Supplemental Agreement No. 1
shall be valid and binding. Any modification of this Supplemental Agreement No. 1 shall
be effective only if it is in writing signed by the parties.
Section 3: All other terms and conditions of the Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental
Agreement No. 1 as of the day and year first set forth above:
Dapeer, Rosenblit & Litvak, LLP City of Diamond Bar
Approved As To Form:
City Attorney
2
Jack Tanaka, Mayor
City Clerk
Agenda # 6.7
Meeting Date: 3/18/08
CITY COUNCIL y�
u AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager , Nl
TITLE: AUTHORIZATION TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY
OF $25,000 TO EXTEND CONSULTANT SERVICES FOR DESIGN AND
CONSTRUCTION OBSERVATION TO BE PROVIDED BY DAVID EVANS AND
ASSOCIATES FOR THE SYCAMORE CANYON PARK TRAIL — PHASE III, IN AN
AMOUNT NOT -TO -EXCEED $35,000 FOR THIS PROJECT.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Funds for these services are included in the 2007/08 fiscal year budget.
All costs for this project are funded through grant funds already appropriated to this project.
BACKGROUND: Staff has contracted with David Evans and Associates in the amount of $24,820
to provide Landscape Architect services related to the Sycamore Canyon Park Trail — Phase III
project. Due to additional costs for the development of construction documents ($4,500) and
anticipated additional services necessary during the construction phase of the project ($5,680), staff
is seeking City Council approval to exceed the City Manager's authority of $25,000, to add an
additional $10,180 to the contract with David Evans and Associates for this project, resulting in a total
authorization of $35,000.
DISCUSSION: Per the City's Purchasing Ordinance, payment for services to a consultant
assigned to a single project shall not exceed the City Manager's purchasing authority of $25,000
without prior approval from the City Council. Staff anticipates expenditures totaling $35,000 for
required services from the consultant on this project. There is grant funding for this project totaling
$272,002.
REV17W D Y:
a
Bob se
Community Services Director
Agenda # 6.8
Meeting Date: March 18, 2008
CITY COUNCIL AGENDA REPORT
�%RpORT��
r9S9 .
TO: Honorable Mayor and Members &of the nCiitCouncil
VIA: James DeStefano, City Manage
TITLE: APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT FOR THE TRAFFIC SIGNAL
INTERCONNECT LINKS — PHASE I PROJECT IN THE AMOUNT OF
$436,076.30 TO PTM GENERAL ENGINEERING SERVICES, INC. AND
AUTHORIZE A CONTINGENCY AMOUNT OF $40,000.00 FOR
CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$476,076.30.
RECOMMENDATION:
It is recommended that the City Council:
1) Approve the plans and specifications for the Traffic Signal Interconnect Links —
Phase I Project.
2) Reject the low bid submitted by Pro -Tech Engineering in the amount of
$338,126.70 for the Traffic Signal Interconnect Links — Phase I Project;
3) Award the construction contract for the Traffic Signal Interconnect Links — Phase
I Project to the second low bid by PTM General Engineering Services, Inc. in the
amount of $436,076.30, and authorize a contingency amount of $40,000 for
contract change orders to be approved by the City Manager for a total
authorization amount of $476,076.30.
FINANCIAL IMPACT:
The Fiscal Year 2007/2008 Capital Improvement Program budget includes an
appropriation of Proposition C funds in the amount of $935,000.00 for design and
construction of this project. The amount of $34,000 was utilized for the design effort
and the balance of $901,000.00 is available for construction.
DISCUSSION:
Phase I of the Traffic Signal Interconnect Links Project will establish the backbone
network of interconnected traffic signals (along portions of Golden Springs, Grand
Avenue, and Copley Drive — See Exhibit "A") needed to implement the Traffic
Management System (TMS). This fiber optic network of interconnected signals will
provide for the data and video transmission capability that is necessary to operate the
TMS.
The project was advertised for bids during the month of February 2008. On February
27, 2008, the City received the following ten (10) bid proposals:
Company
1. Pro Tech Engineering .
2. PTM General Engineering Services, Inc.
3. C.T.&F. Inc.
4. Christopher Morales, Inc.
5. Steiny & Co, Inc.
6. Macadee Electrical
7. California Professional Engineering
8. VT Electric, Inc.
9. Terno, Inc.
10. Pouk & Steinle
Base Bid Amount
$338,126.70
$436,076.30
$499,111.00
$518,947.00
$524,983.00
$531,096.00
$610,681.50
$664,972.00
$670,652.00
$675,539.00
The lowest bid was received from Pro Tech Engineering in the amount of $338,126.70.
As a general law city, the City of Diamond Bar must award public projects to the lowest
"responsible" bidder. In accordance with Public Contract Code, this means that the
bidder must "demonstrate attributes of trustworthiness, as well as quality, fitness,
capacity, and experience to satisfactorily perform the public works contract."
Criteria for determining whether a bidder is responsible include: (1) does the bidder
have adequate finances to mobilize the job, order materials, and maintain cash flow for
payment of employees and subcontractors; (2) does the bidder have an adequate full-
time work force of qualified employees with expertise to perform the job; (3) does the
bidder possess all necessary licenses and surety bonds; (4) does the bidder possess
experience in performing similar work; (5) does the bidder have an acceptable safety
record; (6) are the bidder's references from previous jobs positive; (7) does the bidder
complete jobs in a timely and workmanlike manner; (8) is the bidder cooperative; (9)
does the bidder's work engender many warranty claims; and (10) does the bidder's
work result in frequent litigation?
The Public Contract Code does not specify a formula for determining whether a bidder
is responsible. Rather, that determination must be made following a review of the
evidence presented on the factors that constitute "trustworthiness" and fitness to
perform. Evidence of fitness is gleaned from the bidder's performance of prior jobs and
financial and organizational information presented about its business organization.
Upon reviewing the apparent low bidder's proposal and after consultation with the City
Attorney, the bid proposal from Pro -Tech Engineering was rejected as being non -
2
responsible. The bid is approximately $100,000 lower than the next lowest bidder and it
is not feasible to complete the project within the proposed bid amount. Pro -Tech
Engineering has submitted a letter (Exhibit "B") to the City in which they have agreed to
withdraw their bid and not to contest award of this contract to the next lowest bidder due
to their bid being deemed non -responsible. Therefore, PTM General Engineering
Services' bid proposal of $436,076.30 qualifies as the lowest responsive and
responsible bid. Staff reviewed PTM's bid and verified their State Contractor's License.
They have satisfactorily completed similar projects for other agencies including the
Cities of Arcadia, Carson, and Newport Beach. The project schedule is tentatively set
as follows:
Award of Contract
Start Construction
Construction Complete
PREPARED BY:
Rick Yee, Senior Engineer
REVIEWED BY:
David . Liu, Dir ec or of Public Works
Attachment: Contract Agreement
Exhibit A — Interconnect Project Map
Exhibit B - Pro-Tech's Letter of Withdrawal
March 2008
April 2008
September 2008
Date Prepared: March 12, 2008
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date
executed by the Mayor and attested to by the City Clerk, by and between PTM General
Engineering Services, Inc.. hereinafter referred to as the "CONTRACTOR" and the City
of Diamond Bar, California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were
received, publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR PTM General
Engineering Services, Inc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Traffic Signal
Interconnect Links — Phase I in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
it is NOW,
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all
necessary labor, tools, materials, appliances, and equipment for and do the work for the
Traffic Signal Interconnect Links — Phase I in the City of Diamond Bar. The work to be
performed in accordance with the plans and specifications dated January 30, 2008 (The
Plans and Specifications) on file in the office of the City Clerk and in accordance with
bid prices hereinafter mentioned and in accordance with the instructions of the City
Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLE-
MENTARY: The Plans and Specifications are incorporated herein by reference and
made a part hereof with like force and effect as if set forth in full herein. The Plans and
Specifications, CONTRACTOR'S Proposal dated February 27 2008, together with
this written agreement, shall constitute the contract between the parties. This contract is
intended to require a complete and finished piece of work and anything necessary to
complete the work properly and in accordance with the law and lawful governmental
regulations shall be performed by the CONTRACTOR whether set out specifically in the
contract or not. Should it be ascertained that any inconsistency exists between the
aforesaid documents and this written agreement, the provisions of this written agreement
shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within ninety (90)
working days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated
damages in the amount of five hundred ($500.00) dollars for each calendar day the work
remains incomplete beyond the expiration of the completion date. City may deduct the
amount thereof from any monies due or that may become due the CONTRACTOR under
this agreement. Progress payments made after the scheduled date of completion shall not
constitute a waiver of liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or
companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to
commence work on his subcontract until all insurance required of the subcontractor has
been obtained. The CONTRACTOR shall take out and maintain at all times during the
life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance
as proof that he has taken out full workers' compensation insurance
for all persons whom he may employ directly or through
subcontractors in carrying out the work specified herein, in
accordance with the laws of the State of California. Such
insurance shall be maintained in full force and effect during the
period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of
compensation to his employees. The CONTRACTOR, prior to
commencing work, shall sign and file with the City a certification
as follows:
"I am aware of the provisions of Section 3700 of the Labor Code
which requires every employer to be insured against liability for
workers' compensation or to undertake self insurance in
accordance with the provisions of that Code, and I will comply
with
such provisions before commencing the performance of work of
this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the
following minimum limits and coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each
person; $1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000
each person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000
each person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000
each accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each person;
$1,000,000 each accident.
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by
City, which is admitted to do business in the State of
California.
2) Name as additional insured the City of Diamond Bar, its
officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance
held or owned by the designated additional insured shall be
called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not
be canceled nor the amount of the coverage thereof reduced
until thirty (30) days after receipt by City of a written
notice of such cancellation or reduction of coverage as
evidenced by receipt of a registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall
contain an endorsement which:
1) Waives all right of subrogation against all persons and
entities specified in subparagraph 4.c.(2) hereof to be listed
as additional insureds in the policy of insurance provided
for in paragraph b. by reason of any claim arising out of or
connected with the operations of CONTRACTOR or any
subcontractor in performing the work provided for herein;
2) Provides it shall not be canceled or altered without thirty
(30) days' written notice thereof given to City by registered
mail.
e. The CONTRACTOR shall, within ten (10) days from the date of
the notice of award of the Contract, deliver to the City Manager or
his designee the original policies of insurance required in
paragraphs a. and b. hereof, or deliver to the City Manager or his
designee a certificate of the insurance company, showing the
issuance of such insurance, and the additional insured and other
provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance
with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1
and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of
per diem wages for work of a similar character in the locality in which the public works
is performed, and not less than the general prevailing rate of per diem wages for holiday
and overtime work. In that regard, the Director of the Department of Industrial Relations
of the State of California is required to and has determined such general prevailing rates
of per diem wages. Copies of such prevailing rates of per diem wages are on file in the
Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar,
California, and are available to any interested party on request. City also shall cause a
copy of such determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than
twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each
calendar day or portion thereof, if such laborer, workman or mechanic is paid less than
the general prevailing rate of wages hereinbefore stipulated for any work done under this
Agreement, by him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the
provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations
of the California Apprenticeship Council, properly indentured apprentices may be
employed in the performance of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S
on the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with
the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a
legal day's work for all workmen employed in the execution of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed
by the laws of the State of California having to do with working hours set forth in
Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as
amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the
contract, by him or any sub- CONTRACTOR under him, upon any of the work
hereinbefore mentioned, for each calendar day during which the laborer, workman or
mechanic is required or permitted to labor more than eight (8) hours in violation of the
Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to
pay travel and subsistence pay to each workman needed to execute the work required by
this contract as such travel and subsistence payments are defined in the applicable
collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its
officers, agents and employees ("Idemnitees") shall not be answerable or accountable in
any manner for any loss or damage that may happen to the work or any part thereof, or
for any of the materials or other things used or employed in performing the work; or for
injury or damage to any person or persons, either workmen or employees of the
CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other
property from any cause whatsoever arising out of or in connection with the performance
of the work. The CONTRACTOR shall be responsible for any damage or injury to any
person or property resulting from defects or obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold
and save Indemnitees harmless from any and all actions, claims, damages to persons or
property, penalties, obligations or liabilities that may be asserted or claimed by any
person, firm, entity, corporation, political subdivision, or other organization arising out of
or in connection with the work, operation, or activities of the CONTRACTOR, his
agents, employees, subcontractors or invitees provided for herein, whether or not there is
concurrent passive or active negligence on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in
connection with any such claims, damages, penalties, obligations
or liabilities and will pay all costs and expenses, including
attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered
against the CONTRACTOR or Indemnitees covering such claims,
damages, penalties, obligations and liabilities arising out of or in
connection with such work, operations or activities of the
CONTRACTOR hereunder, and the CONTRACTOR agrees to
save and hold the Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against the CONTRACTOR for
damages or other claims arising out of or in connection with the
work, operation or activities hereunder, the CONTRACTOR
agrees to pay to Indemnitees and any all costs and expenses
incurred by Indemnitees in such action or proceeding together with
reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of
the contract as shall be considered necessary by City may be retained by City until
disposition has been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement
and is in addition to any other rights or remedies which Indemnitees may have under the
law.
This indemnity is effective without reference to the existence or
applicability of any insurance coverages which may have been required under this
Agreement or any additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or
through it, hereby waives all rights of subrogation and contribution against the
Indemnitees, while acting within the scope of their duties, from all claims, losses and
liabilities arising our of or incident to activities or operations performed by or on behalf
of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive
negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by
this Agreement because of the race, color or religion of such person. A violation of this
section exposes the CONTRACTOR to the penalties provided for in Labor Code Section
1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the
CONTRACTOR for furnishing all material and doing the prescribed work the unit prices
set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated June
7, 2007.
12. TERMINATION: This agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least
thirty (30) days prior to the date of termination specified in the notice. In the event of
such termination, CONTRACTOR shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
State of California "CONTRACTOR'S" License No. 891265
PTM General EnijneerinL, Services, Inc.
5942 Acorn Street
Riverside, CA 92504
Date By:
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
Date By:
JACK TANAKA, MAYOR
ATTEST:
Date
CITY CLERK
CONTRACTOR'S Business Phone (951) 710-1000
Emergency Phone at which CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY
Date
Emergency Phone at which CONTRACTOR can be reached at any time
Emergency Phone at which CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY
Date
Agenda # 6.9
Meeting Date: March 18, 2008
CITY COUNCIL L�AGENDA REPORT
�ORPOAlCf�
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager �1.w
TITLE: APPROVE A CONTRACT AMENDMENT WITH ADVANTEC
CONSULTING ENGINEERS FOR THE ON-GOING CITYWIDE TRAFFIC
SIGNAL TIMING PROGRAM IN THE AMOUNT OF $12,000, FOR A
TOTAL AUTHORIZATION AMOUNT OF $62,000.
RECOMMENDATION:
Approve contract amendment.
FINANCIAL IMPACT:
In August 2007, an appropriation of $50,000 was approved for Citywide Traffic Signal
Timing Services during Fiscal Year 2007-2008. The additional amount of $12,000 is
currently available within the Public Works Operating Budget as funds appropriated for
on-call engineering services. These appropriated funds will be adjusted upon Council
approval to reflect a total appropriation of $62,000 for Citywide Traffic Signal Timing
Services.
BACKGROUND/DISCUSSION:
During Fiscal Year 2007-2008 citywide traffic signal timing services provided by Advantec
included a full retiming of Grand Avenue, Golden Springs Drive, and Diamond Bar
Boulevard. Retiming of the corridors was initiated by the opportunity to partially
coordinate the signals along Grand Avenue with the Caltrans owned signal at the
Eastbound State Route 60 Freeway On -Ramp. Once the coordination and retiming
occurred on Grand Avenue, the coordination of signals had to be retimed along Golden
Springs and Diamond Bar Boulevard as well.
Because of this sizeable effort in retiming, the appropriation for miscellaneous traffic
signal timing adjustments must be supplemented to cover services through the end of the
fiscal year. The remainder of services will consist of checking controllers and adjusting
internal time clocks on a monthly basis. These services are critical in order to maintain
the timing coordination of the arterials.
Advantec has been providing traffic signal timing services to the City since 2002. In
addition, the City's traffic signal synchronization effort was successfully implemented by
Advantec in 2004. Because of the firm's history with providing these services and their
familiarity with the operations of Diamond Bar traffic signals, it will be beneficial to
continue using Advantec to monitor and adjust traffic signal timing.
PREPARED BY:
Rick Yee, Senior Engineer Date Prepared: March 12, 2008
REVIEWED B
Dav' G. iu, Director of Public Works
Attachment: Amendment to the Consulting Services Agreement
Oa
AMENDMENT NO. 4
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 4 is made and entered into this 18th day of March 2008,
between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and Advantec Consulting Engineers, Inc. (hereinafter referred
to as "CONSULTANT').
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide On -Call Traffic Engineering Services, which the Agreement
was dated October 23, 2006.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to provide engineering services related
to technical support for implementation of the Diamond Bar Traffic Management
System and for the Citywide Traffic Signal Timing Program.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated March 12,
2008, for the technical support services related to the Diamond Bar Traffic Management
System and the Citywide Traffic Signal Timing Program.
follows: Section 2: Section 3 of the Agreement is hereby amended to read as
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City.
Section 3: Each party to this Amendment No. 4 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 4 shall be valid and
binding. Any modification of this Amendment No. 4 shall be effective only if it is in
writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 as
of the day and year first set forth above:
APPROVED AS TO FORM
11
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
CONSULTANT:
Bernard K. Li, PE
Bernard K. Li, P.E.
James DeStefano, City Manager
Agenda # 6.10
Meeting Date: March 18, 2008
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: AUTHORIZE THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES
AGREEMENT WITH MAXIMUS IN THE AMOUNT OF $21,827 TO INCLUDE A COST
ALLOCATION PLAN COMPONENT TO THE USER FEE AND RATE STUDY
CONTRACT FOR A TOTAL CONTRACT AMOUNT OF $58,227.
RECOMMENDATION:
Authorize
FINANCIAL IMPACT:
There are adequate appropriations in the existing Planning Division's budget to cover this additional
expenditure.
BACKGROUND AND DISCUSSION:
On January 15, 2008 the City Council approved a contract in the amount of $36,400 with Maximus to
complete a comprehensive user fees and rate study. The contract includes a complete review of
existing fees and costs, a newly proposed full cost recovery fee schedule, a legally defensible fee
structure providing a clear nexus between costs and appropriate fee level, incorporation of all
applicable State Building Code amendments within the schedule, and all related study, analysis,
presentation, and ongoing support.
In order to prepare a full cost recovery fee schedule a current cost allocation plan is necessary. The
cost allocation plan would take into consideration all costs associated with the issuance of a permit or
the collection of a fee including direct costs and indirect costs. Direct costs include salaries and
associated contract services. Indirect costs include administrative overhead. The City has never had
a cost allocation plan completed.
Maximus has extensive experience in preparing cost allocation plans and has state -of- the -art tools to
complete this task. A cost allocation plan will ensure that the City's fees are fully recovering all
general government costs. In an effort to expedite the completion of the user fee and rate study, staff
recommends that the cost allocation plan be completed by Maximus. This way both studies can be
completed simultaneously.
The proposal for completing the base Cost Allocation Plan is $19,627. It also includes three
additional options. At this time staff is recommending that the City also purchase the option of $2,200
for OMB A-87 Cost Allocation Plan. This would provide a mechanism for staff to recover
administrative costs from any federal funds received.
PREPARED BY:
REVIEWED BY:
T J
DepartrheNt Head
Attachments: Scope of Work and Price: Cost Allocation Plan
Assi n Manager
SCOPE OF WORK AND PRICE:
COST ALLOCATION PLAN
FOR THE CITY OF DIAMOND BAR
MARCH 13, 2008
City of Diamond Bar
Cost Allocation Plan
PROJECT OVERVIEW
MAXIMUS produces cost plans that are fair, accurate, legally defensible, and allow
governments to recover all allowable costs of operations. Both Full cost and OMB A•87
plans meet our clients' legal and business needs.
MAXIMUS is committed to providing the City of Diamond Bar with cost allocation rates
that meets the City's needs, both now and in the future. By choosing MAXIMUS, you
choose both cutting edge approaches and the security in knowing that your rates are
accurate and defensible.
KEY PROJECT ELEMENTS
The key components of Diamond Bar's project may be summarized as follows:
■ Development of a Citywide Cost Allocation Plan (CAP) that will be used generally
to allocate the City's indirect costs to all direct service programs, known as a "Full
Cost" Plan and the City may optionally choose to have an OMB Circular A-87 plan
developed.
■ Development of a CAP that is compliant with Office of Management and Budget
(OMB) Circular A-87, which follows federal guidelines for reimbursement purposes.
■ Partner with City staff to ensure that all appropriate costs and allocation bases are
fair and accurate.
■ Prepare a Full Cost Allocation model.
■ Present and explain the Cost Plan to each City department, as necessary.
■ Train City staff on the preparation and use of the Cost Plan.
■ Assist the City in its negotiation of acceptable rates with federal and state authorities,
as necessary.
■ Present to the City with the final Cost Plan.
MAXIMUS has expertise in each of these study elements, and can bring the City results
that exceed expectations through our advanced methods and best -of -class software tool:
MAXCarsc (MAXIMUS Cost Allocation and Rate System).
Page 1
City of Diamond Bar
Cost Allocation Plan MAXIMUS
SCOPE OF WORK
MAXIMUS takes a very "hands on" and collaborative approach to its CAP studies.
Though specific details for a Cost Allocation Plan can change, our principles do not. Our
specific approach to Cost Allocation Plans is characterized as follows:
■ Involve stakeholders from the beginning of the project. We always include
interviews with the supervisors/staff of the central service departments—those
departments that provide services to others. In an effort to ensure that the cost plan
meets all of the City's requirements, we will also meet with the recipient
departments to determine the validity of allocation approaches. Drafts, once
developed, are also reviewed by involved stakeholders.
■ Carefully review all uses for the Cost Allocation Plan, including shared or
INTERACTIVE contracted services. For example, should the City share services with other entities,
PROCESS we can include the appropriate analyses in the cost plan to determine whether the
City receives its fair share of revenues and pays its fair share of costs under such
It is critical to the
development of a arrangements.
defensible CAP to ■ Carefully review costs to ensure both compliance with OMB A-87 and eligibility
interact with City
staff to ensure all of indirect costs (optional service). We make every effort to maximize the City's
eligible requirements cost recovery while also making certain that we are in compliance with federal
are met. requirements that costs are actually being incurred, that applicable credits are
applied, and that all grant programs are benefiting from the costs being incurred.
■ Provide continuing support to the City regarding any audit issues that result
from the indirect cost plan. We will assist the City in negotiations related to the
Cost Allocation Plan and indirect cost rates identified for state or federal grant
programs. We have staff familiar with the issues normally associated with recovery
of indirect costs from grant programs. Should any City departments have questions,
concerns, or issues related to such recoveries, we will provide continuing assistance
and advice.
■ Provide training in the use of the cost plan. Since the cost plan might be used for a
variety of cost analyses and cost recovery efforts, we will provide a training session
to all interested City departments in how to use the cost plan.
Presented below is the specific work plan for the preparation of the City's Cost
Allocation Plan. Following the work plan, there is a project schedule that shows the
timing requirements of the work plan.
TASK 1: PROJECT INITIATION AND STRATEGIC REVIEW
MAXIMUS prides itself in maintaining strong client communication, The first step
towards accomplishing that goal is to conduct a project kick-off meeting with City staff
wherein the following issues are coordinated and understood:
■ Review in detail our proposal and approach.
■ Refine the project's scope, purpose, uses, and goals.
Page 2
City of Diamond Bar
Cost Allocation Plan
DATA
ACQUISITION
City staff knows best
how their financial
data reflect their
work activities, which
is why MAXIMUS
reviews all data with
staff.
■ Establish working and reporting relationships.
■ Confirm dates and schedules.
■ Review the City's current cost allocation methodology, and discuss organizational
changes that could impact the development of the new plan.
This initial project step will ensure that MAXIMUS and City staff work together to refine
the scope, purposes, uses, and goals of the cost allocation study. This coordination will
facilitate MAXIMUS' technical development of a cost plan structure that represents the
City organization, as well as the City's uses of the cost allocation plan.
TASK 2: STAFF MEETINGS AND INTERVIEWS
While on-site, MAXIMUS will meet with the managers responsible for the departments
that provide central services to determine the functions performed, for whom they are
performed, and an equitable basis for the allocation of costs. The goal of the meetings is
to work collaboratively to define functional cost pools within a central service
department and identify the most equitable means possible for the allocation of the cost
of those services to the beneficiaries of the services. In addition, at this stage, MAXIMUS
will discuss with the City whether there are any offsetting revenues that must be either:
(1) deducted from the total allocable costs, (2) directly credited to certain departments or
programs, or (3) excluded from the cost allocation calculations entirely.
TASK 3: IDENTIFY AND OBTAIN AVAILABLE FINANCIAL INFORMATION;
DEVELOP COST PLAN MODEL
MAXIMUS will work with the City to identify the financial information that will be
necessary for the development of the cost plan(s). MAXIMUS will review this
information to further account for the City's organizational and financial structure.
With the assistance of City staff, MAXIMUS will also review the City's support services
and operating units. We may identify new support services that are allocable. If the City
chooses to produce the optional OMB A-87 plan, we will need to ascertain that new
support services are allowable under the new provisions of OMB A-87 that will be used
to charge federal and state funded grant programs. Additional information will also be
required for the creation of allocation statistics, depending on the most equitable way of
allocating the cost of a service. Examples of common allocation statistics include the
number of full time equivalent employees by cost center, the number of accounts
payable/receivable transactions by cost center, and the number of square feet occupied by
cost center.
All cost and usage data will be aggregated and summarized by classification. Detailed
schedules, most likely in the form of spreadsheets, will be prepared in order to assure an
adequate audit trail.
TASK 4: CONFIRM BASE DATA AND REPORT ANY OTHER MATTERS
In discussions with City staff, MAXIMUS will confirm the results of on-site meetings and
the identification of the source data that will be used to develop the cost plans, and will
report any other matters to the City/department that would impact the development of the
cost allocation plan(s).
Page 3
City of Diamond Bar
Cost Allocation Plan
MAXCars
SOFTWARE
MAXCars is available
to the City for
Purchase. MAXCars is
field-tested and
successfully deployed
throughout thousands
of government
organizations. It is
available exclusively
through MAXIMUS.
TASK 5: PROCESS DRAFT COST ALLOCATION PLAN
Once all required data are assembled and verified, we will initialize a cost allocation
model with the cost assignment and allocation rules. MAXIMUS will use its proprietary
computer system, MAXCars`o (MAXIMUS Cost Allocation and Reporting System), to
process the City's cost allocation plans.
The City may optionally choose to purchase MAXCars to update and maintain its cost
allocation plan in the future.
MAXCars is a Windows-based
4
• _- _'.e'
generalized cost allocation applicationthat
wewe use routinely in preparing
; n „�• ^� °- P,.,•. �m � "a,,
governmental cost allocation plans
under OMB Circular A-87.
A,(°wYA°Aiwe -
Once MAXIMUS has loaded all data
lP.4NM/Y°rery
�*
into MAXCars, we will review with
..� :•--
W P,.�C.,..
_
the City the initial cost accumulations
� ,
and rates. We have found that a series
p
t
of reviews may be required in order to
ensure that the allocation rules are
realistic, and that the cost and usage
data are accurate. Following each review, MAXIMUS will update the cost allocation
model, and we will prepare a new set of accumulations and rates.
Once the project team and management concur on final cost accumulations and rates, we
will update the Service Definitions to ensure that they reflect the final rate structure.
MAXIMUS will prepare a final draft of the cost plan in Portable Document Format
(.PDF). Subsequently, MAXIMUS will present this final draft of the full cost plan to the
City. This final review step will provide the City an opportunity to review the draft and
make requests for changes. MAXIMUS will incorporate any necessary changes into the
final plan in Task 6, below.
TASK 6: FINALIZE & DELIVER FULL PLAN
MAXIMUS will produce a final copy of the full cost allocation plan. In addition,
MAXIMUS will provide both Schedule A of the cost allocation plan in Microsoft Excel
format, and the data file of the cost plan as developed in MAXCars.
TASK 7: TRAINING
MAXIMUS will provide training to staff on how to use the Cost Allocation Plan. Further,
if the City optionally purchases MAXCars software, MAXIMUS will train staff on its use
as well.
PROJECT SCHEDULE
Project schedules are notoriously hard to predict. Differences in the availability of
financial data, City staff, and coordination of meetings make precise scheduling very
difficult. MAXIMUS takes an "onsite" approach as much as possible to minimize any
project delays.
Page 4
City of Diamond Bar
Cost Allocation Plan
It is common for a Cost Allocation Plan to require up to three months to complete. The
timeline below will serve to guide MAXIMUS and the City in project planning. The
timeline delineates the target timeframes for each step of the project, presuming a project
inception date in early March, 2008.
Page 5
City of Diamond Bar
Cost Allocation Plan
PRICING
mmmmub rocuses on value to the client. Our proposed price reflects a solid value for the
work we will perform, and our flexibility allows our clients to customize the project to meet
their needs and desired expenditures.
MAXIMUS proposes to produce the City's Cost Allocation Plans according to the pricing
shown in the schedule below.
Item
Price
Billing
Full Cost Allocation Plan Milestones ($19,627)
Vice President ......................................$
250
Interview staff, develop model structure, data input and
initial analysis and review.
$11,778
60%
Produce draft of Cost Allocation Plan, review with staff,
adjust as necessary
$5,887
30%
Prepare and issue final Cost Allocation Plan
$1,962
10%
Total Cost Allocation Plan Cost
$19,627
Optional Services
OMB A-87 Cost Allocation Plan
$2,200
At Purchase
License MAXCars Softwarc
$4,500
At Purchase
Annual MAXCars Support
$2,500
At Purchase
STAFF HOURLY RATES
MAXIMUS has incorporated the following hourly rates into its fixed fee price:
Hourly Rate Table
Support Staff ........................................ $ 75
Page 6
Rate
Consultant Level
Iaer hour)
Vice President ......................................$
250
Director................................................
$ 175
Senior Manager ....................................
$ 150
Manager...............................................
$ 135
Senior Consultant .................................
$ 125
Consultant............................................
$ 100
Support Staff ........................................ $ 75
Page 6
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