HomeMy WebLinkAbout03/04/2008■
ceAgendiouncea
Tuesday, March 4, 2008
5:30 p.m. — Study Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Jack Tanaka
Mayor ProTem Ron Everett
Council Member Wen Chang
Council Member Carol Herrera
Council Member Steve Tye
City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk T ommye Cribbins
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an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 4, 2008
Next Resolution No. 2008-11
Next Ordinance No. 03 (2008)
STUDY SESSION: 5:30 p.m., Room CC -8
► Lighting and Landscape Assessment Districts 38, 39 and 41 —
Discussion and Action.
Public Comments
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
6:30 p.m.
Mayor
Monsignor James Loughnane,
St. Denis Catholic Church
ROLL CALL: Council Members Chang, Herrera,
Tye, Mayor Pro Tem Everett, Mayor
Tanaka
APPROVAL OF AGENDA: Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 Presentation of Certificate Plaque to Greg and Elizabeth Meraz, owners of
Taqueria EI Huizache, 23545 Palomino Dr., as New Business of the
Month, March, 2008.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
March 4, 2008 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary) There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5,.1 Planning Commission Meeting — March 11, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Traffic and Transportation Commission Meeting — March 13, 2008 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.3 City Council Meeting — March 18, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
15.4 State of the City — March 20, 2008 — 6:00 p.m. — 8:00 p.m., Diamond Bar
Center Ballroom, 1600 S. Grand Ave.
6. CONSENT CALENDAR:
E3.1 City Council Minutes:
(a) Study Session of February 19, 2008 — Approve as submitted.
(b) Regular Meeting of February 19, 2008 — Approve as submitted.
15.2 Traffic and Transportation Commission Minutes — Regular Meeting of
January 10, 2008 — Receive and File.
6.3 Ratification of Check Register — Ratification of Check Register dated
February 14, 2008 to February 27, 2008 totaling $1,028,377.11.
Requested by: Finance Department
March 4, 2008 PAGE 3
6.4 Treasurer's Statement - month of January, 2008.
Recommended Action: Approve.
Requested by: Finance Department
6.5 Adopt Resolution No. 2008 -XX: Establishing a Reimbursement Policy
in Accordance with Government Code Section 53232.2 and 53232.3
and Rescinding Resolution No. 2006-24 in its Entirety.
Recommended Action: Adopt.
Requested by: City Manager
6.6 Approval of Contract Amendment with Advantec Consulting
Engineers for the Design of Traffic Signal Improvements at Golden
Springs Dr./Lemon Ave. and at Brea Canyon Rd./Diamond Bar Blvd.
in the Amount of $18,000 Plus a Contingency Amount of $2,000 for
Change Orders to be Approved by the City Manager, for a Total
Authorization Amount of $20,000.
Recommended Action: Approve.
Requested by: Public Works Department
E3.7 Status Report on Interim Urgency Ordinance No. 2(2008) Adopted to
Prohibit the Issuance of Permits for Establishment of Amusement,
Entertainment and Other Specified Congregation Uses in the
Commercial and Office Zoning Districts Pursuant to Government
Code Section 65858(d).
Recommended Action: Approve and Issue Report Pursuant to
Government Code Section 65858.
Requested by: Community Development Department
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard.
7.1 Adopt Ordinance No. 02A (2008) Extending Ordinance No. 02(2008)
Prohibiting the Issuance of Permits for Establishment of
Amusement, Entertainment and Other Specified Congregation Uses
in the Commercial and Office Zoning Districts According to the
Provisions of California Government Code Section 65858.
Recommended Action: Open the Public Hearing, Receive Testimony and
Adopt Ordinance No. 02A (2008).
March 4, 2008 PAGE 4
Requested by: Community Development Department
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
DISCUSSION
OF
LIGHTING &LANDSCAPING
ASSESSMENT DISTRICTS
#381,39f AND 41
City Council Study Session
March 4, 2008
Lighting &Landscape Assessment
Districts #38, 39 and 41
Topic last discussed at 12/18/07 City
Council study session.
Cost Categories for LLAD's
Category
Personnel (currently paid from Genera) Fund.)
Utilities*
Maintenance
Contract Engineer / Advertising
Equipment
* 95.6% Water 4.4% Electricity
Z:1
0%
45%
52%
2%
1%
FY 2007-2008
District No. 38
Total estimated number of parcels:
Assessment per parcel:
Total estimated assessment amount:
General fund contribution for personnel services/costs:.
Total LLAD funds expenditure amount:
Total Cost to operate LLAD #38 annually:
Annual assessment per parcel should be at least:
Annual assessment could be as high as:
(based on CPI since 1989)
17,708
$15.00
$265,620
$29,200
$297,135
$326,335
$18.43
$31.60
District has a $59.00 Balance to Carry Over to next Fiscal Year.
FY 2007-2008
District No. 39
Total estimated number of parcels: 11263
Assessment per parcel: $130.00
Total estimated assessment amount: $164,190
General fund contribution for personnel services/costs: $29,200
Total LLAD funds expenditure amount: $235,142
Total Cost to operate LLAD #39 annually: $264,342
Annual assessment per parcel should be at feast: $209.30
Annual assessment could be as high as: $273.89
(based on CPI since 1989)
District has a $3,299 Balance to Carry Over to next Fiscal Year.
FY 2007-2008
District No. 41
Total estimated number of parcels: 554
Assessment per parcel: $220.50
Total estimated assessment amount: $122,157
General fund contribution for personnel services/costs: $29,200
Total LLAD funds expenditure amount: $158,732
Total Cost to operate LLAD #38 annually: $187,932
Annual assessment per parcel should be at least: $339.23
Annual assessment could be as high as: $424.56
(based on CPI since 1989)
District has a $33,317 Balance to Carry Over to next Fiscal Year.
Assumptions
Staff believes the City Council wants the
Districts maintained at their current level,
and is not interested in significantly
reducing the maintenance level.
Cost saving options that can be studied include:
1. Remove turf on medians in LLAD #38 and replace with
planting materials similar to Grand Avenue• or with
artificial turf.
2. Eliminate maintenance and irrigation of some slopes in LLAD's
#39 & #41.
3. Implement water conservation methods listed on next slide.
4. Work with WVWD to increase availability of reclaimed water.
Assumptions (Cont.)
That the City Council is interested in improving
the irrigation of the medians to reduce run-off
and to conserve water.
Options that can be studied for possible implementation
include:
1. Replace over -spray irrigation systems on turf medians in
LLAD #38 with below ground systems.
2. Install centralized irrigation control system with weather
station technology.
Staff is Seeking Direction from the City Council:
To maintain the existing maintenance levels and NOT raise the
existing rates for each LLAD. (This would require use of the General
Fund to cover costs beyond the fees collected from the LLAD's, but
no election.)
0
To increase existing LLAD rates to cover costs to maintain existing
maintenance levels, and charge future Capital Improvement costs to
the General Fund (In order to increase LLAD rates, an election is
required for each district.)
M
To increase existing LLAD rates to cover costs to maintain existing
maintenance levels and future Capital Improvement costs. (Also
requires an election.)
To maintain the existing maintenance levels
and NOT raise the existing LLAD rates.
LLAD rates would remain the same
38 -- $15.00 per year
39 -- $130.00 per year
41 -- $220.50 per year
Estimated cost to General Fund for current maintenance levels
during future fiscal years for this option (with 4% annual CPI
increase):
LLAD
2007/08
2008/09
2009/10
2010/11
38
$29,200
$73,175
$87,748
$101,870
39
$29,200
$107,725
$121,725
$133,160
41
$29,200
$36,975
$81,110
$89,240
Total
$87,600
$217,875
$290,583
$324,270
Note: Does not include on-going maintenance costs for projects
currently being designed and planned for construction:
-- Sunset Crossing / Prospectors Median Landscaping Project
-- Fallowfield / Cold Spring Landscaping Project
To increase existing LLAD rates to cover
costs to maintain existing maintenance
levels, per costs on the previous slide:
Estimated annual rate that will be required for existing maintenance
levels for this option (with 4% annual CPI increase in cost of
maintenance):
LLAD 2007/08
2008/09
2009/10
2010/11
38 $15.00
$19.25
$20.00
$20.75
39 $130.00
$217.75
$226.50
$235.50
41 $220.50
$290.50
$367.00
$382.00
LLAD rates are per year
To increase existing LLAD rates to cover costs to maintain
existing maintenance levels and future Capital
Improvement costs.
Cost estimates for design and construction of these potential projects:
Pathfinder Road Block Wall: $515,000. Based on approximately 2,000 LF of block wall (on the south side of
Pathfinder, between SR -57 and DB BLVD.) at $230/LF.
Landscaped) Mledian on Pathfinder, between SR -57 and Brea Canyon Road: $170,000. Based on
approximately 3,600 square feet of median area..
Diamond Bar, Blvd. Street Lights, dark spots between Brea Canyon Rd. and Cold Spring Lane:
$110,000. Based on 3,000 feet of length between Brea Canyon. Rd. and Cold Spring Lane. Assuming a street
light every 120 feet, at $3,500/each.
Replace lantana with day lilies on Golden Springs and Lemon medians: $10,000
Improve areas under Fwy over crossings with hardscape similar to Caltran's work at Golden Springs
/ 57 Fwy: $600,000 each (One per year)
Total AnnualCost for above CIP projects: $1,405,000
Annual cost per parcel just for CIP projects above (17,708 parcels in LLAD #38): $80.00
LLAD #38 Approximate annual cost per parcel per $100,000 cost (17,708 parcels in LLAD #38): $5.65
LLAD #39 - Approximate annual cost per parcel per $10,000 cost (1,263 parcels in LLAD #39): $7.92
LLAD #41 Approximate annual cost per parcel per $10,000 cost (554 parcels in LLAD #41): $18.05
Which option? Please provide
direction to staff.
To maintain the existing maintenance levels and NOT raise the existing
rates for each LLAD. (This would require use of the General Fund to cover
costs beyond the fees collected from the LLAD's, but no election.)
M
To increase existing LLAD rates to cover costs
maintenance levels, and charge future Capital'
General Fund (In order to increase LLAD rates.
each district.)
•.
to maintain existing
Improvement costs to the
an election is required for
To increase existing LLAD rates to cover costs to maintain existing
maintenance levels and future Capital Improvement costs. (Also requires an
election.)
Appendix
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LLAD #41
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1321 134.5 134.2 134.6 £35,0 136.3 '137.7 -13$7 113-9 !134:2 1135.9 134.0 1137.7
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144.3 1449 £45.5 c1: i4&0 146.2 6.' £46.9 147.4 1$&4 14&2 !14$2 146,5 145.5 I$7:6
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154.3 154.5 - ' S4, ! 154.6 155.2 X4.4 154.6 154.6 1 7 1154.6
155.7 156..2 157.3 157 1575 156.7 157.6 !157.3 !35&2 15&8 58.4 !15&3 --7.5 156.9 158.1
159.1 159.2 159.8 .155.9 159.5 159.4 595 1159.7 1160.5 161.1 _ 1612 13=..0 159.5 160.5
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164.2 1666 165.0 166.6 156.2 165.4 166.3 11167.2 167.2 __ £67.3 -81 165.3 116&8
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-1122
1652 1665 18&2 - 186.4 18&3 118&3 '186.9 188.2 187.8 7.0 186.7 1187.2
18&5 190.1 191.5 5 193.3 193.1934 1193.1 ! 194.5 19&3 9F '3 =.2 191.5 194,9
195A 197 < 99.2 _ 201.5 200.71201.4 203.1 205.8 20&9 205E 1 3 199.2 204.5
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22691E I
40 Internet +475 Jo
Maximum assessment based on CPI since 1989
Based on average CPI of 4% per year
#38
#39
#41
Original Assessment - 1989
15.00
130.00
220.50
1990
15.60
135.20
229.32
1991
16.22
140.61
238.49
1992
16.87
146.23
248.03
1993
17.55
152.08
257.95
1994
18.25
158.16
268.27
1995
18.98
164.49
279.00
1996
19.74
171.07
290.16
1997
20.53
177.91
301.77
1998
21.35
185.03
313.84
1999
22.20
192.43
326.39
2000
23.09
200.13
339.45
2001
24.02
208.13
353.03
2002
24.98
216.46
367.15
2003
25.98
225.12
381.83
2004
27.01
234.12
397.11
2005
28.09
243.49
412.99
2006
29.22
253.23
429.51
2007
30.39
263.36
446.69
2008
31.60
273.89
464.56
0
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
FEBRUARY 19, 2008 Rq k A F T
STUDY SESSION: M/Tanaka called the Study Session to order at 5:48
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett,
Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle, Assistant City
Manager; Brad Wohlenberg, Assistant City Attorney; Bob Rose, Community Services
Director; David Liu, Public Works Director; Nancy Fong, Community Development
Director; Greg Gubman, Planning Manager; Linda Magnuson, Finance Director; Ken
Desforges IS Director; Rick Yee, Senior Engineer; Ryan McLean, Asst. to CM; Patrick
Gallegos, Management Analyst, and Tommye Cribbins, City Clerk.
Also Present: Cynthia Simms, Walnut Valley Unified School District Board
Superintendent; Consultants Joanne Sturgis and Mark Rogers with TRG Land.
IN.!ITATUS REPORT ON DEVELOPMENT OF SITE D (28 -acre Site at Diamond
Bar Boulevard at Brea Canyon Road)
CM/DeStefano stated that about eight months ago the City entered into a
contract with Walnut Valley Unified School District for development of a variety of
planning efforts to effectuate land uses that not only would be advantageous for
the School District's sale of property but also the City's pursuit of revenue from
development of the properties owned by the School District and City.
CM/DeStefano introduced Mark Rogers and Joanne Sturgis with TRG Land who
is the City's Consultant developing the site plan and who recently updated the
ochool District. This Thursday, February 22"d Mark Rogers and Peter
Lewandowski will host a public scoping meeting for preparation of the EIR.
CM/DeStefano then called upon Mr. Rogers to give a more formal update on
what has taken place thus far as well as what will happen in the future.
Mr. Rogers emphasized the fact that this is the beginning of the process to
address public concerns. He presented an historical synopsis of the property.
Of the 21 usable acres, 11 -acres are proposed for commercial -retail property and
about 10 -acres consisting of two residential pads with extra ground on the
extreme southwest portion that may be used as a small pocket park. All dirt will
be maintained onsite. The Cherrydale entrance is proposed to be signalized and
in accordance with the traffic mitigation one additional lane will be required for
Brea Canyon Road by 2030. The project intends to move pedestrian traffic from
the residential area to the commercial site.
C/Tye asked if the '/z million yards of grading on the retail -commercial site would
put it at street level.
v
FEBRUARY 19, 2008 PAGE 2 CC STUDY SESSION
Mr. Rogers responded that the site would be at grade with the street with the
exception of a few locations.
CM/DeStefano responded to C/Tye that the footprint of the Target store is about
13 acres. Retails want a lot of parking and based on square footage per acre a
neighborhood shopping center would consist of about 10,000 sq. ft. per acre for a
total 100,000-110,000 sq. ft. center. Target is a 130,000 sq. ft. store. This site
would be more akin to a Von's/Savon product. However, it could also go up to
Expand to a higher FAR (floor area ratio) which will depend on what the market
requires and what buyers and developers are able to acquire. This site has
freeway visibility and great neighborhood need.
C/Herrera asked if the commercial development would be at grade and whether
there would be a berm or other type of buffer between the commercial and
residential developments.
Mr. Rogers visually indicated how the trail would create a type of berm and said
there would likely be some type of opaque wall.
CM/DeStefano explained why it could be positive to develop the property in a
"down" market. There are several developers interested in having an opportunity
to bid on the site. At some point the District will have to decide whether it wishes
to break up the site and sell it in two or three parcels or sell it as one parcel.
CM/DeStefano responded to M/Tanaka that the City controls the density.
Mr. Rogers stated that the project would be conditioned accordingly. The City
proposes to put in place the umbrella entitlements, to erase buyer doubts and to
save the buyer's time that they would normally spend attending to these details.
The intent is to come in with a master plan for a commercial development at an
upper level of .35 FAR so that the buyer knows it has been approved. At some
point the buyer will propose a product that the City will have an opportunity to
approve. This method adds value in terms of time and entitlements, which will
improve the District's opportunity to collect the resources it requires.
PUBLIC COMMENTS: None
ADJOURNMENT: With no further business to discuss, M/Tanaka adjourned the
Study Session at 6:30 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of 2008.
JACK TANAKA, Mayor
Agenda No. 6.1(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
FEBRUARY 19, 2008
CLOSED SESSION: None DRAFT
STUDY SESSION:
5:48 p.m., Room CC -8
I► Status Report on Development of Site D (Diamond Bar Boulevard/Brea
Canyon Road)
Public Comments: None Offered
Study Session adjourned to the regular meeting at 6:30 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to
order at 6:38 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CM/DeStefano reported on tonight's study session presentation. No action was taken.
PLEDGE OF ALLEGIANCE
INVOCATION:
ROLL CALL:
Everett and Mayor Tanaka.
Mayor Pro Tem Everett led the Pledge of Allegiance.
None offered.
Council Members Chang, Herrera, Tye, Mayor Pro Tem
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Brad Wohlenberg, Assistant City Attorney; Bob Rose, Community Services
Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy
Fong, Community Development Director; Fred Gubman, Planning Manager; Ken
Desforges, IS Director; Ryan McLean, Asst. to City Manager; Rick Yee, Senior Engineer;
Lauren Hidalgo, Public Information Specialist; Cecilia Arellano, Public Information
Coordinator; Patrick Gallegos, Management Analyst; and, Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 C/Herrera presented a Certificate Plaque to Assistant Fire Chief John Nieto
upon the occasion of his retirement from the Los Angeles County Fire
Department. Asst. Fire Chief Nieto introduced his family to the audience.
NEW BUSINESS OF THE MONTH:
1.2 M/Tanaka presented a Certificate Plaque to Taza Fresh, 1220 S. Diamond
Bar Boulevard #3 as New Business of the Month for February 2008. Mr.
Bitar was not present to receive the award.
FEBRUARY 19, 2008 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None offered.
3. 13UBLIC COMMENTS:
Gary Neely introduced Tim Shaw, District Director for the Diamond Bar office of
Assemblyman Huff.
Dr. Gil Yanow announced that the D.B. Energy and Water Faire would be held on
May 16 through 18 at the SCAQMD/Government Center under the auspices of
Chautauqua Program at Cal State Domiguez Hills.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Site D (Diamond Bar Boulevard/Brea Canyon Road) Scoping Session
Meeting — February 21, 2008 — 6:30 p.m., SCAQMD/Government Center
Building Room CC -6, 21865 Copley Drive.
5.2 Household Hazardous Waste and E -Waste Roundup — Saturday, February
23, 2008 — 9:00 a.m. to 3:00 p.m. — Gateway Corporate Center, 1300 Block
of Bridge Gate Drive.
5.3 Planning Commission Meeting — February 26, 2008 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Drive.
5.4 Parks and Recreation Commission Meeting — February 28, 2008 — 7:00 p.m.,
SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive.
5.5 City Council Meeting — March 4, 2008 — 6:30 p.m., SCAQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Chang moved, MPT/Everett seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session Minutes of February 5, 2008 — as submitted.
6.1.2 Regular Meeting Minutes of February 5, 2008 — as submitted.
FEBRUARY 19, 2008 PAGE 3 CITY COUNCIL
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of November 13, 2007
6.2.2 Regular Meeting of November 27, 2007
6.2.3 Regular Meeting of January 8, 2008
6.3 RATIFIED CHECK REGISTER dated January 31, 2008 through February 13,
2008 totaling $612,001.12.
6.4 LANDSCAPE ASSESSMENT DISTRICTS:
(a) ADOPTED RESOLUTION NO. 2008-06: ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2008-09.
(b) ADOPTED RESOLUTION NO. 2008-07: ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2008-09.
(c) ADOPTED RESOLUTION NO. 2008-08: ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2008-09.
6.5 APPROVED FOR SECOND READING OF ORDINANCE NO. 01(2008): AN
ORDINANCE ESTABLISHING VIDEO FRANCHISE FEES, PEG FEES,
PENALTIES AND OTHER RELATED MATTERS FOR STATE VIDEO
FRANCHISE AGREEMENTS AND AMENDING THE DIAMOND BAR
MUNICIPAL CODE.
6.6 APPROPRIATED $475 EACH FROM LANDSCAPE MAINTENANCE
DISTRICT FUND NUMBERS 39 AND 41 AND APPROVED CONTRACT
AMENDMENT WITH GFB-FRIEDRiCH & ASSOCIATES, INC. FOR
ASSESSMENT ENGINEERING SERVICES FOR LANDSCAPING
ASSESSMENT DISTRICTS 38, 39 AND 41 FOR A PERIOD OF ONE (1)
YEAR, FOR A TOTAL CONTRACT AMOUNT OF $12,950.
FEBRUARY 19, 2008 PAGE 4 CITY COUNCIL
6.7 ADOPTED RESOLUTION NO. 2008-09: RESCINDING RESOLUTION NO.
94-56 AND INSTALLING 180 FEET OF RED CURB ALONG DIAMOND BAR
BOULEVARD SOUTH OF CURB RETURN AT CROOKED CREEK DRIVE,
AND PERMITTING RESTRICTED PARKING HOURS ALONG
SOUTHBOUND DIAMOND BAR BOULEVARD BETWEEN 40' SOUTH OF
CURB RETURN AT CHERRYDALE DRIVE TO THE NORTHERLY
DRIVEWAY OF EVANGELICAL FREE CHURCH OF DIAMOND BAR.
6.8 APPROVED RESOLUTION NO, 2008-10: AMENDING THE FY2007-08
MUNICIPAL BUDGET.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 CITY COUNCIL APPOINTMENT OF 2008 PARKS AND RECREATION,
PLANNING AND TRAFFIC AND TRANSPORTATION COMMISSIONERS.
8.1.1 Planning Commission — reappointment of current Commissioners
Kathleen Nolan (Tye), Jack Shah (Herrera), Tony Torng (Chang),
Steve Nelson (MPT/Everett) and Kwon Ho Lee (M/Tanaka).
C/Herrera moved, C/Tye seconded to reappoint the current Planning
Commissioners as listed. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.1.2 Parks and Recreation Commission — reappointment of current
Commissioners Lew Herndon (Tye), Benny Liang (Herrera), Ruth Low
(Chang), Dave Grundy (MPT/Everett), Ted Owens (M/Tanaka)
MPT/Everett moved, C/Chang seconded to reappoint the current
Parks and Recreation Commissioners as listed. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.1.3 Traffic and Transportation Commission — reappointment of current
Commissioners Jimmy Lin (Tye), Kevin House (Herrera), Mike Shay
(Chang), Liana Pincher (MPT/Everett), Ken Mok (M/Tanaka).
FEBRUARY 19, 2008 PAGE 5 CITY COUNCIL
7
C/Chang moved, MPT/Everett seconded to reappoint the current
Traffic and Transportation Commissioners as listed. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera thanked John Nieto and his family for their service to the public. She
thanked M/Tanaka for the lovely lei's he provided for this evening's meeting.
C/Tye thanked M/Tanaka for the lei. On February 6 he attended the wonderful
Celebration of Life for Jeff Hull. On February 9 he attended the Chinese New
Years' Celebration, the India Republic Day and Council of Africa n -Am eri can Parents
16th Annual Fair at Sycamore Canyon Park. On February 13 he attended the
second meeting regarding the SR60/Lemon Ave. off ramp study session. He
encouraged everyone to participate in Thursday's Site D Scoping Session in Room
CC -6.
C/Chang agreed with C/Tye's comments regarding the celebration for Jeff Hull and
the diverse celebrations that have occurred in the past couple of weeks. He
acknowledged Jeff Hull's contribution to AYSO and the young people he served.
The Los Angeles Times recently reported that even though there is a downturn in
the market D.B. seems to be holding its own and has, in fact, benefited from some
growth which speaks well to its safety, infrastructure and educational opportunities.
He thanked all public servants including the School District officials and teachers
and the City staff. He attended a meeting hosted by CSD/Rose to discuss the
hiking trails in the City. He said he was thrilled and excited to know that D.B. has
many well-maintained trails for residents. He suggested that staff post trail
information on the City's website.
MPT/Everett stated that transportation has become a major issue and he was
privileged to present the City's position, at a public hearing held February 7 SCAG's
2008 Draft Regional Transportation Plan. Critical issues include goods movement
and people movement. He was pleased that more residents turned out for the
SIR60/Lemon Avenue study session and asked that residents make every effort to
attend as many public meetings as possible. He acknowledged Linda Magnuson,
Finance Director, and herfine work on the Budget adjustment and otherdocuments.
He further acknowledged the very powerful and encouraging celebration of Jeff
Hull's life held at the Diamond Bar Center. He went on to say that sadly, one-year
old Enzo Yun lost his life on Saturday. He spent most of Friday joining with the
10,000 family members, colleagues and peers celebrating the life of SWAT Officer
Randal Simmons. He thanked the Commissioners for their service to the City and
City Council and thanked residents for volunteering to serve.
FEBRUARY 19, 2008 PAGE 6 CITY COUNCIL
M/Tanaka also acknowledged the wonderful celebration of life for Jeff Hull. This
past weekend he attended the Chinese New Year celebration that included many
surrounding communities. That afternoon he celebrated with the Council of African-
American Parents at their cultural faire. He attended the Three Valleys Municipal
'Water District leadership breakfast along with Finance Director Linda Magnuson.
Itie and C/Tye attended the League of California Cities LA County Division meeting
during which Legislative Representative Bill Higgins spoke on housing and
community and economic development. He congratulated Paula Dryburgh for being
recognized as a Diamond Bar Women's Club Angel. He closed by wishing a
speedy recovery to his mother-in-law in Hawaii who is recovering from cataract
surgery.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular
City Council meeting at 7:35 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2008.
JACK TANAKA, MAYOR
Agenda No. 6 . 2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JANUARY 10, 2008
CALL TO ORDER:
Chairman Shay called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Commissioner House led the Pledge of Allegiance.
ROLL CALL: Commissioners Kevin House, Liana Pincher, Vice
Chairman Kenneth Mok and Chairman Michael
Shay
Absent:
Jimmy Lin was excused.
Also Present: David Liu, Public Works Director; Rick Yee, Senior
Engineer; Kimberly Molina, Assistant Engineer and
Marcy Hilario, Senior Administrative Assistant.
APPROVAL OF MINUTES:
A. Minutes of the November 8, 2007 meeting.
C/Pincher moved and C/House seconded to approve the minutes of the November 8,
2007 meeting as presented. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Pincher, VC/Mok, Chair/Shay
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Lin
II PUBLIC COMMENTS: Iris Gay, 423 N. Rock River Drive, and Office
Manager of Lorbeer Middle School, stated that in 1990 the school committee
requested a "right turn only" sign at the exit of the school parking lot. She requested
that the sign be changed to restricted times and that it specify "during school days
only." She further requested that the phrase "do not block traffic" be added to the
sign. She felt that the changes would benefit residents who regularly travel
northbound Diamond Bar Boulevard and would help prevent accidents. Many staff
members have expressed a desire to have the sign changed.
DPW/Liu said that staff has always worked very closely with the school regarding
circulation and access issues at Lorbeer Middle School. In fact, the school district
and the City with assistance from the City's Traffic Engineer mutually agreed to the
current circulation pattern. PWD/Liu said that staff would investigate the situation and
report back to the Commission. Safety is the overriding concern.
JANUARY 10, 2008 PAGE 2 T&T COMMISSION
III. ITEMS FROM STAFF:
A. Traffic Enforcement Update:
Citations: October, November & December 2007
2. Collisions: October, November & December 2007
3. Street Sweeping: October, November & December 2007
IV. NEW BUSINESS
A. Request for Do Not Block Intersection Signs on Diamond Crest Lane at
Emerald Lane
AE/Molina presented staff's report and recommended that the Commission
concur with staff for installation of a Do Not Block Intersection Sign on
Diamond Crest Lane at Emerald Lane.
VC/Mok asked for confirmation that vehicles are parking in the red. AE/Molina
clarified that motorists are resting in the red area in the travel lane of the
roadway.
AE/Molina responded to Chair/Shay that people are waiting for a green light in
the travel lane from South Point Middle School back behind Emerald Lane.
Chair/Shay asked about safety concerns. PWD/Liu responded that the Public
Works Superintendent as well as the Sheriffs Department did not indicate that
pedestrians were an issue. Perhaps residents could provide a better picture.
Based on staff's limited observation, the long traffic queue's, especially during
morning drop off and afternoon pickup, were creating problems for the
residents. Chair/Shay asked if a "Do Not Block Intersection" sign was subject
to law enforcement and PWD/Liu responded "absolutely." The proposed
signage recommended by staff is a regulatory sign and carries a fine of $136.
C/Pincher asked if there was a problem with eastbound blockage. PWD/Liu
responded that Mr. Torng as president of the association would provide the
Commission with his understanding of the situation during the public comment
period.
C/House asked if the City and the school district planned to include parking
spaces for student pickup and drop off. PWD/Liu referred C/House to Exhibit
A and discussed the original circulation program. When there are so many
cars that descend on a given area at one time it creates a difficult issue forthat
particular block of time only. C/House felt the school could have planned
better. DPW/Liu responded that in fact, it did. This school is much better than
most schools in the City.
JANUARY 10, 2008 PAGE 3 T&T COMMISSION
VC/Mok asked if cars blocked the gate to the community and PWD/Liu said
that residents had previously spoken about such a situation and tonight the
public speakers would be able to address that issue.
Tony Torng, 20985 Jade Court, spoke about the need for signage and
pavement markings at Diamond Crest and Emerald Lane to prevent parents
blocking the intersection while waiting to pick up or drop off their children at
South Point Middle School.
Sarbani Sharma, 1508 Ruby Court, stated that when she has asked drivers to
move out of the way so that she can exit her community through the gate she
is met with hostility or been ignored. She has also witnessed children running
down Diamond Crest toward Brea Canyon, which she felt was very dangerous
for the children as well as for the drivers. She sought help from the Sheriff's
Department but they informed her there was nothing they could do. She has
been forced to use the back gate and that access is also blocked by traffic. To
her it was an inconvenience for the residents and more importantly
represented a fire and safety hazard.
Mayuri Pathak, 1513 Sapphire Lane, said she has experienced the same
problem as the previous speaker. People drive fast and do not want to give
her time to make a turn into her community and indeed, she has been
confronted by rude drivers who refuse to allow her access.
VC/Mok asked if there was also ingress and egress at Sapphire Lane and
whether an equal number of residents were using both gates.
Tony Torng stated that Sapphire Lane at Brea Canyon Road has no traffic
signal. Diamond Crest has a traffic signal and it is safer for residents to make
a left -turn onto Brea Canyon Road out of the gated community.
Sean Sun, 21023 Jewel Court, said he was concerned for safety of the kids
because they have no concept of acting cautiously when they rush out into the
street to get into their cars. Light poles have been hit and it could have been a
child that was hit.
Chair/Shay asked how many more students the school could accommodate.
Mr. Sun said he did not know the number but said there was a 107 -
condominium unit project going in across from the school AE/Molina said
there was a 98 -residential project approved. PWD/Liu said that from a
circulation point of view the development would use Larkstone as its main
access. Mr. Tong said that according to the principal the school was at
capacity. However, there is a potential for another school at that location.
PWD/Liu again referred the Commissioners to Exhibit A and indicated that the
pad across from the middle school belongs to the school district. If the school
expands it is planned to accommodate Special Ed students. PWD/Liu said he
had no information about the potential number of students. In addition,
JANUARY 10, 2008 PAGE 4 T&T COMMISSION
whenever the school district improves property, the City has no jurisdiction and
no authority over the school district.
Michelle Chen, 1509 Sapphire Lane, said the school has an average of 800-
1100 students. She has monitored the area and asks drivers to move their
cars away from the private area and they tell her there is nothing that can be
done. In that case she calls the Sheriff and the deputy tells her there is
nothing that can be done because it is a private property matter and the
Deputy cannot issue tickets unless vehicles are outside the private property
area.
PWD/Liu said that the City has little jurisdiction over private property.
However, staff could assist the association to come up with signage that would
discourage parking since a red curb does not fully convey the matter.
C/Pincher suggested that the school partner with parents to encourage
carpooling; the school needs to partner with the parents to instruct on an
ongoing basis for children not to run in traffic; the Sheriff's Department needs
to start writing a lot of tickets; is this street appropriate for speed cushions to
slow the traffic?; is there room on Brea Canyon Road for a "no left turn -no U -
Turn?; she wondered if the people who blocked Emerald Lane would be in
violation of a fire code; and, is there room for additional lanes on the street?
Chair/Shay felt there should be a deputy on foot directing traffic during peak
hours. He said he was in favor of staff's recommendation but felt it would not
do much good absent enforcement.
C/House encouraged the residents to work with the school to provide flyers to
parents on an ongoing basis that speaks to traffic circulation and parking
issues. He believed that over time, parents would respond. The sign is a
good idea and enforcement is necessary.
Chair/Shay reminded residents that enforcement is costly.
DPW/Liu stated that perhaps the association could contract for enforcement.
This may be an opportunity for the association to speak with the Sheriff's
Department and look at their bylaws to see what can be done to get the
Sheriff's Department to provide specific enforcement for the gated community.
C/Pincher moved and VC/Mok seconded, to concur with staff's revised
recommendation for the following: Installation of "Do Not Block Intersection"
signs on Diamond Crest Lane at Emerald Lane in both directions; placement
of "Keep Clear" striping at the intersection; and supplementation of the
installation with red curbing at the top of the T. Motion carried by the following
Roll Call vote:
JANUARY 10, 2008 PAGE 5 T&T COMMISSION
AYES: COMMISSIONERS: House, Pincher, VC/Mok,
Chair/Shay
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Lin
PWD/Liu stated that work would commence as soon as possible and that staff
would report back to the Commission regarding the work performed.
V. STATUS OF PREVIOUS ACTION ITEMS: None
VI. ITEMS FROM COMMISSIONERS: VC/Mok reported on the Commissioner's
meeting with the Palomino neighborhood residents and staff that he was very
encouraged that so many residents attended to express their concerns.
C/House commented that his wife became an accident statistic as she was driving
on Pathfinder Road and was struck by a juvenile making an illegal U -Turn. What
impressed him was that prior to the ambulance arriving on scene and prior to the
Sheriff's Department being fully engaged, he saw two City trucks arrive and staff
members cleaned up the site. He said he felt proud about the Public Works
Department's responsiveness. C/House reported that there are different speed limits
according to the direction of travel on Pathfinder Road, which he said he would
address at a later time.
VII. INFORMATIONAL ITEMS
A. ACE Grade Separation on Brea Canyon Road — SE/Yee reported that the
project continues to move forward with completion scheduled for Fall 2008
pending a request by the project team to consolidate the remaining two phases
of the project that would entail closure of the Metrolink station access road.
B. Various Traffic Signal Improvements on Golden Springs Drive — SE/Yee
reported that the City is currently working on the final of three intersections at
Golden Springs Drive and Racquet Club Road.
C. NTMP/Sunset Crossing Road and Prospectors Road Traffic Calming
Improvements — SE/Yee reported that this project is in the design phase with
completion anticipated early February for residents to review.
D. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu
stated that there was not a lot of movement on the project during the holidays.
Regarding the rumor that there may be an NFL stadium built in the City of
Industry, D.B. has asked to meet with the City of Industry and Majestic Realty
to learn more about the proposal.
VC/Mok asked about the disposition of the sale of the Diamond Bar Honda
and Burger King sites. PWD/Liu stated that as Chair/Shay indicated, escrow
closed the first part of November. Diamond Bar Honda is moving to City of
Industry. Staff has no knowledge of what will be proposed for the site.
JANUARY 10, 2008 PAGE 6 T&T COMMISSION
PWD/Liu responded to VC/Mok that he believed the buyer was a private
individual.
E. Lemon Avenue On/Off Ramps Project — PWD/Liu reported that the Caltrans
public meeting regarding this project would be held on January 29th from 6:30
to 8:30 p.m. in Room CC -6 of the AQMD/Government Center.
F. SR57/60 Feasibility Study — PWD/Liu stated that the MTA tentatively
scheduled a Technical Advisory Meeting (Caltrans, MTA, City of Industry and
D.B. staff) on January 24th to review all alternatives that have been proposed.
G. NTMP Pilot Project/Palomino Drive — AE/Molina stated that the second
meeting for the neighborhood was held on December 10th with approximately
30 neighborhood residents in attendance. Staff presented testimony that the
85th percentile speeds along Palomino averaged 35-37 mph in the 25 mph
zone. Staff proposed concepts of speed cushions along Palomino, Platina
and Ballena; raised crosswalks at already designated crosswalk areas; and
installation of bulges or medians at stop signs along Palomino Drive. All
residents in attendance accepted the concepts. As a result, staff presented
the residents with the petition and informed them that they were required to
obtain signatures from 67% of the residents (160 of the 238 residential lots).
Residents were able to obtain 85.7% in favor of moving forward with the
design phase.
H. Prospectors Road Rehab Project — AE/Molina reported that the asphalt would
be grinded and removed from gutter to gutter with construction commencing
on Monday, January 21 st. All residents within the neighborhood of Prospectors
including all side streets were notified of the pending construction. There will
be adverse traffic situations during the project.
AE/Molina reported that the large Edison transmission pole at the Target entrance on
Grand Avenue would be relocated to the Chili's site in April or May of 2008. In the
meantime, Edison will be working in the pavement area along Grand Avenue to install
lines to the new site.
PWD/Liu announced that the City has a new traffic sergeant, Marc Saunders, who
replaces Chris Blasnek in that position.
VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda.
JANUARY 10, 2008 PAGE 7 T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Shay adjourned the meeting at 8:30 p.m.
The foregoing minutes are hereby approved this 1` 04 day of �E��I,t�� , 2008.
Respectfully,--
/
DaYiTG. Liu, Secretary
CITY COUNCIL
Agenda It 6.3
Meeting Date: March 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Mana e
TITLE: Ratification of Check Register dated February 14, 2008 through February
27, 2008 totaling $1,028,377.11.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $1,028,377.11 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated February 14, 2007 through
February 27, 2008 for $1,028,377.11 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
�Financd Wrector
Assistant City Manager
Attachments: Affidavit and Check Register — 02/14/08 through 02/27/08.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated February 14, 2008 through February 27, 2008 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$906,899.29
Community Organization Support Fund
$1,500.00
Prop A - Transit Fund
7,673.84
Int. Waste Mgt Fund
12,372.87
AB2766 - AQMD Fund
3,550.35
CDBG Fund
982.72
LLAD #38 Fund
2,879.65
LLAD #39 Fund
1,182.66
LLAD #41 Fund
937.82
Capital Improvement Project Fund
90,397.91
Self Insurance Fund
$1,028,377.11
Signed:
A
Lin a G. Magn s n
Finance Director
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/21/2008
08 -PP 04
PAYROLL TRANSFER
oio ron�i ; .,oar
1 001
23002
350.00
$350.00
2/21/2008
79048
—
PAYROLL TRANSFER
. — i i.ra� n �n_Vuirr 04
PIR TRANSFER-08/PP 04
uu i
1U"L"00
141,354.27
$153,539.55
$30.00
2/14/2008
79049
IBENESYST
112
10200
4,467.81
85.00
2/21/2008
2/14/2008
PAYROLL TRANSFER
PIR TRANSFER-08/PP 04
115
10200
5,534.40
1,994.38
2/21/2008
2/14(2008
PAYROLL TRANSFER
P/R TRANSFER-08/PP 04
118
10200
1,200.35
36.00
2/21/2008
2/14/2008
PAYROLL TRANSFER
P/R TRANSFER-08/PP 04
125
10200
982.72
744-001
2/14/2008 1
79046
ILALITH JAYARATNEPK
REFUND -DBC
001
23002
500.00
$500.00
2114/2008
79047
IBROOKE ALLEN
JPK REFUND - DBC
1 001
23002
350.00
$350.00
2/14/2008
79048
JEDITH ALVAREZRECREATION
REFUND
1 001
1 34780 1
30.001
$462.00
$30.00
2/14/2008
79049
IBENESYST
FLEX ADMIN SVCS
1 0014060
1 42346 1
85.00
$85.00
2/14/2008
79050
1BERTOLINIINC
SUPPLIES -DBC
1 0015333
1 41200 1
1,994.38
$1,994.38
2/14(2008
79051
IRON BEVACQUA
CONTRACT CLASS -WINTER
0015350
1 45320 1
36.00
$36.00
2/14/2008
79052
IJOHN E BISHOP
CONTRACT CLASS -WINTER
0015350
45320 1
744-001
$744.00
2/14/2008
79053
JBILUE SKY CAFE INC
MTG SUPPLIES -PW
1 0015510
1 42325 1
25.98
$25.98
2/14/2008
79054
BONTERRA CONSULTING INC.
ADMN FEES-FPL2002-09
001
23010
216.00
$2,287.35
2/14/2008
79056
BONTERRA CONSULTING INC.
ADMIN FEES-FPL2002-09
001
34430
-216.00
$561.00
2/14/2008
79057
BONTERRA CONSULTING INC.
ADMN FEES-FPL2002-65
001
23010
195.72
$462.00
2/14/2008
BONTERRA CONSULTING INC.
ADMN FEES-FPL2002-65
001
34430
-195.72
2/14/2008
BONTERRA CONSULTING INC.
PROF SVCS-FPL2002-09
001
23010
1,200.00
2/14/2008
IBONTERRA
CONSULTING INC.
PROF SVCS-FPL2002-65
001
23010
1,087.35
2/14/2008
79055
JBRUCE SILVERAPK
REFUND -DBC
1 001
1 23002 1
350.001
$350.00
2/14/2008
79056
TINA CHANG
ICONTRACT CLASS -WINTER
1 0015350
1 45320 1
561.00
$561.00
2/14/2008
79057
CHARTER OAK GYMNASTICS, INC.
CONTRACT CLASS -WINTER
0015350
1 45320
462.00
$462.00
2/14/2008
79058
DENNIS CAROL
PROF SVCS-SS/CC MTG
0014030
44000
250.00
$400.00
2/14/2008
DENNIS CAROL
PROF SVCSMTG 01/10
0015510
44000
150.00
Page 1
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
2/14/2008
79063
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 02-063
001
23010
571.26
$3,173.64
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/14/2008
2/14/2008
79059
IDIVERSIFIED PARATRANSIT INC
ISHUTTLE SVCS-SNOWFEST
1125553
45315
846.88
$846.88
INLAND VALLEY DAILY BULLETIN
LEGAL AD -SITE D
0015240
44000
271.25
2/14/2008 1
2/14/2008
1 79060
IDOG DEALERS INC
CONTRACT CLASS -WINTER
0015350
45320
143.401
$143.40
2/14/2008 1
2/14/2008
1 79061
IDOUG MARTIN CONTRACTING CO INC
RETENTION RELEASE
250
20300
57,398.481
$57,398.48
2/14/2008 1
2/14/2008
1 79062
JEDUCATION TO GO
ICONTRACT CLASS -WINTER
1 0015350
45320
275.00
$275.00
2/14/2008
79063
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 02-063
001
23010
571.26
$3,173.64
2/14/2008
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 02-063
001
34430
-571.26
2/14/2008
79066
ENVIRONMENTAL IMPACT SCIENCES
PROF SVCS -FPL 02-063
001
23010
3,173.64
$285.00
2/14/2008
79064
EVERGREEN INTERIORS
PLANT SVCS-D/B LIBRARY
0014090
42210
104.00
$327.60
2/14/2008
EVERGREEN INTERIORS
PLANTS SVC -JAN 08
0014090
1
42210
1 223.60
2114/2008 1
79065
IDIANE GAMBOA
PK REFUND -DBC
001
1 23002 1
100.001
$100.00
2/14/2008
INLAND EMPIRE STAGES
SR EXCURSION - L.A.
1125350
45310
1
972.00
2/14/2008 1
79066
GLENN'S REFRIGERATION CORP
MAINT - DBC
0015333
1 42210 1
285.001
$285.00
2/14/2008
INLAND VALLEY DAILY BULLETIN
LEGAL AD -SITE D
0015240
44000
271.25
2/14/2008 1
79067
IGO LIVE TECHNOLOGY INC
PROF SVCS -01/2-02/8
0014070
1 R44000
4,200.00
$4,200.00
2/14/2008 1
79068
IGRAFFITI CONTROL SYSTEMS
GRAFFITI REMOVAL -JAN 08
0015230
1 45520
5,580.001
$5,580.00
2/14/2008 1
79069
IKEVIN HOUSE
T&T COMM - 01/10
0015510
1 44100
45.001
$45.00
2/14/2008
79070
INLAND EMPIRE STAGES
SR EXCURSION - L.A.
0015350
45310
1,020.00
$1,992.00
2/14/2008
INLAND EMPIRE STAGES
SR EXCURSION - L.A.
1125350
45310
1
972.00
2/14/2008
79071
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 07-294
001
23010
186.25
$903.75
2/14/2008
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 05-163
001
23010
227.50
2/14/2008
79073
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 07-287
001
23010
218.75
$23,813.93
2/14/2008
INLAND VALLEY DAILY BULLETIN
LEGAL AD -SITE D
0015240
44000
271.25
2/14/2008
79072
IKENNETH L DESFORGES
ITUITION REIMB
0014060
1 42341 1
290.00
$290.00
2/14/2008
79073
IKEYSER MARSTON ASSOCIATES INC
IPROF SVCS -11/1-12/31/07
0015240
1 44000 1
23,813.931
$23,813.93
Page 2
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date
Check Number
Vendor Name Transaction Description
Fund/ Dept
Acct #
Amount
100.00
Total Check Amount
2/14/2008
1 79074
IKIDS CAN DO GYMNASTICS rnr iTDerT n ecc nn r�o
CLA -�• ,�
vuIaxw
453211
gb/.UUI
$957.001
2/14/2008 1
79075
AUDREY KIM
PK REFUND -DBC
1 001
1 23002
100.00
$500.00
$100.00
2/14/2008 1
79076
GABRIELA KLEIN
ICONTRACT CLASS -WINTER
1 0015350
1 45320
432.00
2/14/2008
$432.00
2/14/2008
79077
LAE ASSOCIATES INC
PROF SVCS -JAN '08
0015510
45221
4,867.50
$284.47
$4,867.50
2/14/2008
79078
LANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-JAN 08
1 0015558
1 455031,982.76
$78.75
2!14/2008
$1,982.76
2/14/2008
79079
LAUREN HULL
PK REFUND -DBC
001
36615
66.68
$500.00
2/14/2008
2/14/2008
LAUREN HULL
PK REFUND -DBC
001
23002
350.00
405.001
2/14/2008
$405.00
LAUREN HULL
PK REFUND -DBC
001
23004
83.32
45320
L 2/14/2008 j
79080
LIANA PINCHER
T&T COMM - 01/10
0015510
1 4 100
45.001
$21,359.26
T 45.00
2/14/2008
79081
BENNY LIANG
PK REFUND -DBC
001
36615
405.001
2/14/2008
$405.00
2/14/2008
79082
ISHERI LIEBE
CONTRACT CLASS -WINTER
1 0015350
45320
738.00
$284.47
$738.00
2/14/2008
2/14/2008I
79083
I'S
LOS ANGELES COUNTY SHERIFF'S DEPT.
LOS ANGELES COUNTY SHERIFFDEPT.
CONTRACT SVCS -JAN 08
STAR DEPUTY SVCS -JAN 08
0014411
0014411
45401
45401
371,528.63
9,240.00
$21,359.26
$380,768.63
2/14/2008
79084
MACADEE ELECTRICAL CONSTRUCTION
TRFFC SIGNALS
2505510
46412
2,695.63
$21,359.26
2/14/2008
2/14/2008 1
MACADEE ELECTRICAL CONSTRUCTION
TRFFC SIGNALS
250
20300
-2,373.25
25.00
2/14/2008
$25.00
MACADEE ELECTRICAL CONSTRUCTION
TRFFC SIGNALS
2505510
R46412
631.32
1 41200
2/14/2008
$284.47
MACADEE ELECTRICAL CONSTRUCTION
RFFC SIGNALS
2505510
R46412
20,405.56
42130
2/14/2008
79085
KAREN MAY
ICONTRACT CLASS -WINTER
00153501
45320
504.00
$504.00
2/14/2008 1
79086
MISS DIAMONDBAR PAGEANT INC
LUNCHEON -COUNCIL
0014010
1 42325
25.00
$25.00
2/14/2008
79087
MITY LITE INC
SUPPLIES - DBC
10015333
1 41200
284.47
$284.47
2/14/2008
79088
MOBILE RELAY ASSOCIATES INC
IREPEATER SVCS -FEB 08
10014440
42130
78.751
$78.75
2!14/2008
79089
KENNETH MOK
T&T COMM - 01/10
1 0015510
44100
45.00
$45.00
Page 3
Check Date I Check Numbei
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
venaor Name
Transaction Description Fund/ Dept I Acct # Amount I Total Check Amount
I 2/14/2008
I 79090
IJUDITH MOLDEN
PK REFUND -DBC
001
123002
1 100 05
$100.00
$4,034.92
---------T2/14/2008
2/14/2008
2/14/2008
79104
SPARKLETTS
SPARKLETTS
WATER SUPPLIES -CITY HALL
EQUIPMENT RENTAL
0014090
0014090
211 412 0 0 8
79091
SYLVIA MORALES
SYLVIA MORALES
PK REFUND -DBC
PK REFUND -DBC
001
001
23002
36615
500.00
102.00
$398.00
2/14/2008
79092
NATIONAL TELEPHONE MESSAGE CORP INC
JANNL MAINT-PH MESSAGE
0014070
42205
37.00
$37.00
2/14/2008
79093
NORRIS REPKE INC
SLURRY SEAL- AREA 4
2505510
46411
3,465.00
$3,465.00
2!14/2008
2/14/2008
79094
JOLYMPIC STAFFING SERVICES
OLYMPIC STAFFING SERVICES
TEMP SVCS -1/23-1124
TEMP SVCS- 01/28-01/29
0015510
0015510
44000
44000
317.76
317.76
$635.52
2/14/2008
79095
PALM SPRINGS FOLLIES
EXCURSION -2/23
0015350
45310
1,865.00
$1,865.00
2/14/2008
79096 IPOST
19 EXPLORER BOOSTER COMMITTEE
REIMB-W SNOWFEST
0015350 1
45300
73.001
$73.00
2/14/2008
2/14/2008
79097
IR
R F DICKSON COMPANY
F DICKSON COMPANY
ST.SWPING SVC 12/10-01/04
DEBRIS COMPOSTING -DEC 07
0015554
1155515
45501
45500
19,131.70
6,444.26
$25,575.96
2/14/2008
79098
RECY CAL SUPPLY CO
RECYCLING CONTAINERS
1155516
41200
394.21
$394.21
2/14/2008
79099 IREGIONAL
CHAMBER OF COMMERCE
MTG -COUNCIL
0014010
42325
10.00
$10.00
2/14/2008
79100 IFRANCIS
SABADO
CONTRACT CLASS -WINTER
0015350 1
45320
828.00
$828.00
2/14/2008
79101
BALI SANDHU
RECREATION REFUND
001
34780
70.00
$70.00
2/14/2008
79102 IMICHAEL
SHAY
T&T COMM - 01110
0015510
44100
45.00
$45.00
2/14/2008
2/14/2008
2/14/2008
79103
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
ELECT-LLAD38
ELECT-LLAD 38
ELECT - DBC
1385538
1385538
0015333
42126
42126
42126
15.36
32.26
3,987.30
$4,034.92
2/14/2008
2/14/2008
79104
SPARKLETTS
SPARKLETTS
WATER SUPPLIES -CITY HALL
EQUIPMENT RENTAL
0014090
0014090
41200
42130
190.07
10.25
$200.32
Page 4
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
2/14/2008
79105SUZI
TASHIRO
pK pFFI Im -nQr
.._, _..— --
00 i
Acct # I Amount Total Check Amount
23002 1 100.0101 $100.00
2/14/2008
79106
TELEPACIFIC COMMUNICATIONS
TI INTERNET SVCSI
001407-
2/14/2008
23010
THE SAN GABRIEL VALLEY NEWSPAPER GR
44030
525.13
$525.13
245.16
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2007-297
001
2/14/2008
2/14/2008
79107
TENNIS ANYONE
CONTRACT CLASS -WINTER
0015350
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2007-287
45320 1
49.70
$49.70
2/14/2008 79108 =COMDYN
ROUP INC
2/14/2008 OUP INC
SECURITY/GIS SVCS
SECURITY/GIS SVCS
0014070 1 44000 1 2,804.
0014070 1 44000 1 675.
2/14/2008
79109
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-60/LEMON
0015510
2/14/2008
23010
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2007-294
001
2/14/2008
245.16
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2007-297
001
2/14/2008
2/14/2008
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2007-285
001
2/14/2008
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2007-287
001
2/14/2008
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD-FPL2005-163
001
42115
279.46
23010
165.78
23010
173.62
23010
223.60
23010
226.54
23010
245.16
$3,479.72
$1,314.16
/14/2008 I
79110
TIME WARNER
MODEM SVCS -COUNCIL
0014010
42 130 v
44.95
$44.95
2/1412008
79111
UNITED STATES POSTAL SERVICE
NEWS LETTER -POSTAGE
0014095
42120
20,000.00
$20,000.00
2/14/2008
79112
US POSTAL SERVICE (HASLER)
POSTAGE
0014090
42120
5,000.00
$5,000.00
2/14/2008
79113
VERIZON CALIFORNIA
DBC PHONE SVCS
0015333
42125
93.92
$687.04
2/14/2008
VERIZON CALIFORNIA
HERITAGE PK ALARM SVCS
0015340
42125
38.56
2/14/2008
VERIZON CALIFORNIA
HERITAGE PK FAX SVCS
0015340
42125
24,81
2/14/2008
VERIZON CALIFORNIA
DBC PHONE SVCS
0015333
42125
436.08
2/14/2008
VERIZON CALIFORNIA
PETERSON PK PAY PHONE
0015340
42125
93.67
2/14/2008
79114
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST #38
1385538
42126
201.20
2/14/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST #38
$7,711 13
2/14/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST #39
1385538
42126
2,154.52
2/14/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST #41
1395539
42126
876.40
2/14/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
1415541
42126
729.89
2/14/2008
WALNUT VALLEY WATER DISTRICT
WATER SVCS
0015340
42126
3,498.94
-DBC
1 0015333 1
42126
250.18
2/14/2008
79115
WELLS FARGO BANK
LEAGUE CONF-COUNCIL
0014010
1 1
42330
393.46
$393.46
Page 5
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
2/14/2008
79116
WEST COAST ARBORISTS INC
ITRFF MAINT_ nFr"n7
2,000.00
2/14/2008
WEST COAST ARBORISTS INC
TREE WATERING -DEC -07
0015558
2/14/2008
79118
WEST COAST ARBORISTS INC
TREE MAINT-DEC'07
0015558
Acct # Amount Total Check Amount
45509 9,965.37 $25,733.12
45510 325.00
45509 15,442.75
2/14/2008
79117
1WEST COAST SERVICES LLC
REFUND-EN07-600
001
$2,000.00
23012
2,000.00
2/14/2008
79118
LU WISNIEWSKI
RECREATION REFUND
001
$30.00
34780
30.00
2/14/2008
79119
JANGELA WRIGHT
PK REFUND -DBC
001
$500.00
23002
500.00
2114/2008
79120
PAUL WRIGHT
AV SVCS -02/08/08
0014090
$140.00
44000
140.00
2/21/2008
79121
JAMERICANA ART CHINA CO
PROMO ITEMS -CITY MUG
0014090
$11.82
41400
11.82
2/21/2008
2/21/2008
2/21/2008
79122
AMERICOMP GROUP IMAGING
AMERICOMP GROUP IMAGING
AMERICOMP GROUP IMAGING
PRINTER MAINT-JAN-MAR
SUPPLIES -TONER
SUPPLIES -TONER
0014070
0014070
0014070
$2,261.19
45000
45000
45000
1,490.50
597.49
17320
2/21/2008
79123
AMERITECH BUSINESS SYSTEMS
ICOPIER MAINT-JAN 08
0014090
$660.15
42100
660-151
2/21/2008
79124
BENESYST
2/22/08-P/R DEDUCTIONS
001
$702.48
21105
702.48
2/21/2008
79125
CDW GOVERNMENT INC.
SUPPLIES-I.T.
0014070
$357.22
41200
357.22
2/21/2008
79126
1CONSTANCE J. LILLIE
ICONTRACT CLASS -WINTER
0015350
$504.00
45320
504.00
2/21/2008
79127
COVERED WAGON TOURS
SR EXCURSION -WAGON TOURS
0015350
$1,890.00
45310
1,890.00
2/21/2008
2/21/2008
2/21/2008
2/21/2008
79128
DAY & NITE COPY CENTER
DAY & NITE COPY CENTER
DAY & NITE COPY CENTER
DAY &NITE COPY CENTER
PRINT SVCS-CAFR
PRINT SVCS -COMM SVCS
PRINT SVCS -COMM SVCS
PRINT SVCS -COMM SVCS
0014095
0015350
0015350
0015350
$1,954.13
42110
41200
42110
42110
1,199.41
452.70
25.98
276.04
2/21/2008 1
79129
IDEPARTMENT OF JUSTICE
PRE-EMPLOYMENT SCREENING
0014060
$160.00
42345
160.00
2/21/2008
79130
JANGELA DI DONATO
RECREATION REFUND
001
34740 1
4.001
$64.00
Page 6
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date Check Numb
Fund/ Dept
er
Vendor Name
Total Check Amount
Transaction Description
2/21/2008
79131
IDIAMOND BAR HAND CAR WASH
0014090
ICAR WASH_Nl:H[u�un ineo
2/21/2008DIAMOND
BAR HAND CAR WASH
42200
CAR WASH -POOL VEH
2/21/2008
0015554
DIAMOND BAR HAND CAR WASH
41.99
CAR WASH -COMM SVCS
2/21/2008
DIAMOND BAR HAND CAR WASH
$318.73
CAR WASH -ROAD MAINT
Fund/ Dept
Acct #
Amount
Total Check Amount
0015230
422Vu
11.9y
$195.18
0014090
42200
116.22
0015310
42200
24.98
0015554
42200
41.99
SUPPLIES -DBC
2/21/200879132
2/21/2008
DIAMOND BAR INTERNATIONAL DELI
DIAMOND BAR INTERNATIONAL DELI
MTG SUPPLIES-CNCL 2/5
MTG SUPPLIES -GENERAL
$460.00
0014090
0014090
42325
42325
235.00
225.00
2/21/2008
79133
DOLPHIN RENTS INC
SUPPLIES -DBC
$318.73
0015333
41200
318.73
2/21/2008
79134
EMPLOYMENT DEVELOPMENT DEPARTMENT
UNEMPLYMNT CHRGS-4TH QTR
$178.00
0014090
40093
178.00
2/21/2008
79135
EXTERIOR PRODUCTS INC
BANNERS -COMM DEV
$337.69
0015240
42110
337.69
2/21/2008
L 2/21/2008
79136
FEDEX
FEDEX
EXPRESS MAIL -GENERAL
EXPRESS MAIL -FPL 07-263
$122.30
0014090
001
42120
23010
99.73
22.57
2/21/2008 1
79137
IFOOD FROM THE HEARTH CATERING
FOOD -SR DANCE 2/13
0015350
$2,088.10
45300
2,088.10
2/21/2008
79138
IFIRANCHISE TAX BOARD
SLRY ATTCHMT-2/22/08
001
$100.00
21114 1
100.00
2/21/2008
79139
JGOVPARTNER
REQ PARTNER HOSTING -FEB
$850.00
1185098
4403 0
850.00
2/2112008
2/21/2008
79140
IHINDERLITER, DE LLAMAS &ASSOCIATES
HINDERLITER, DE LLAMAS &ASSOCIATES
CONTRACT SVCS -1ST QTR
AUDIT SVCS -SALES TAX 3RD
0014090
0014090
$5,706.37
44010
44010
900.00
4,806.37
2/21/2008
79141
HOT SHOTS ATHLETIC APPAREL INC
SUPPLIES -RECREATION
0015350
$36.48
41200
36.48
2/21/2008
79142
HP EXPRESS SERVICES
COMP MAINT-I.T.
0014070
$2,472.00
42205
2,472.00
2/21/2008
79143
INLAND EMPIRE STAGES
TRANSPORTATION-FNTSY SPGS
1125---
$1,252.00
45310
1,252.00
2/21/2008 1
79144
JINLAND VALLEY HUMANE SOCIETY
ANIMAL CONTROL SVCS -MAR
0014431
$7,966.67
45403
7,966.671
2/21/2008
79145
INTERNATIONAL SERVICES INC
ICROSSING GUARD SVCS -JAN
0014411 1
$10,360.65
45410 1
10,360.65
2/21/2008
79146
JINTEROP LAS VEGAS 2006
INTEROP CONF-I AZIZ
0014070 1
$2,695.00
42330 1
2,695.00
Page 7
2/21/2008
2/21/2008
2/21/2008
2/21/2008
2/21/2008
2121/2008
79153
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
MTG-COUNCIL
MTG-COUNCIL
MTG-COUNCIL
MTG-COUNCIL
MTG-COUNCIL
MTG-CMGR
0014010
0014010
0014010
0014010
0014010
0014030
42325
55.00
34.01
43.11
19.49
40.05
307.80 $1,710.00
42325
55.00
2/21/2008
42325
Total Check Amount
Check Date
Check Number
Vendor Name
55.00
Transaction Description
-307.80
42325
55.00
Fund/ Dept
Acct #
Amount
PROF -SVCS -FPL 2007-263
001
23010
1,710.00
$8,690.73
2/2112UU8
79147
JENKINS & HOGIN, LLP
LEGAL SVCS -DEC 07
2/21/2008
0014020
44020
001
2,614.40
2/21/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV DEC
1 34730 1
0014020
44020
1,272.80
2/21/2008
JENKINS & HOGIN, LLP
LEGAL SVCS-P/WORKS DEC
0014020
44020
1,754.40
2/21/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -SCRIBBLES
0014020
44021
2,894.33
2/21/2008
JENKINS & HOGIN, LLP
LEGAL SVCS -COMM SVCS
0014020
44020
154.80
2/21/2008
79148
JOE A. GONSALVES & SON INC.
LEGISLATIVE SVCS -FEB 08
0014030
44000
3,000.00
$3,000.00
2/21/2008
79149
JUDICIAL DATA SYSTEMS CORPORATION
PARKING CITE ADMIN -JAN 08
0014411
45405
1,416.56
$1,416.56
2/21/2008
79150
KENS HARDWARE
SUPPLIES -PARKS
0015340
42210
2/21/2008
KENS HARDWARE
SUPPLIES -DBC
395.75
$744.17
2/21/2008
KENS HARDWARE
0015333
41200
219.17
SUPPLIES -RECREATION
0015350
41200
129.25
2/21/2008
79151
KEYSER MARSTON ASSOCIATES INC
ECO DEV STRATEGY -JAN 08
0015240
$16,767.50
44000
16,767.50
2/21/2008
79152
LA COUNTY DEPT. OF HEALTH SERVICES
IBACKFLOW PREV-PARKS
0015340
42210
40.00
$40.00
2/21/2008
2/21/2008
2/21/2008
2/21/2008
2/21/2008
2121/2008
79153
LACO FIRE RETIREMENT - DIV III
LACO FIRE RETIREMENT - DIV III
LACO FIRE RETIREMENT - DIV III
LACO FIRE RETIREMENT - DIV III
LACO FIRE RETIREMENT - DIV III
LACO FIRE RETIREMENT - DIV III
MTG-COUNCIL
MTG-COUNCIL
MTG-COUNCIL
MTG-COUNCIL
MTG-COUNCIL
MTG-CMGR
0014010
0014010
0014010
0014010
0014010
0014030
2/21/2008
42325
55.00
$330.00
ADMIN FEE -FPL 2007-263
42325
55.00
34.01
43.11
19.49
40.05
307.80 $1,710.00
42325
55.00
2/21/2008
42325
55.00
ADMIN FEE -FPL 2007-263
42325
55.00
-307.80
42325
55.00
2/21/2008
2/21/2008
79154
LAND MATTERS
SUPPLIES -BADGES
SUPPLIES -BADGES
SUPPLIES -CITY TILE
SUPPLIES -BADGES
ADMIN FEE -FPL 2007-263
001
34.01
43.11
19.49
40.05
307.80 $1,710.00
23010
2/21/2008
LAND MATTERS
ADMIN FEE -FPL 2007-263
001
34430
-307.80
2/21/2008
LAND MATTERS
PROF -SVCS -FPL 2007-263
001
23010
1,710.00
2/21/2008
79155 JOE LEAKEY
RECREATION REFUND
001
1 34730 1
20.00 $20.00
2/21/2008
2/21/2008
2/21/2008
2/21/2006
79156
LEWIS ENGRAVING INC.
LEWIS ENGRAVING INC.
LEWIS ENGRAVING INC.
LEWIS ENGRAVING INC.
SUPPLIES -BADGES
SUPPLIES -BADGES
SUPPLIES -CITY TILE
SUPPLIES -BADGES
0014090
0015350
0014090
0014090
42113
41200
42113
42113
34.01
43.11
19.49
40.05
$136.66
Page 8
Page 9
0015510
0015350 41200 28.76 $2,418.43
0015350 41200 190.70
0015350 41200 30.29
0015350 41200 54.06
0015350 41200 46.22
0015350 41200 93.94
0014090 41200 377.78
0014090 41200 328.19
0014090 41200 14.52
0014090 41200 22.79
0014090 41200 334.23
0015333 41200 81.29
0015333 41200 -17.77
0015333 41200 17.77
0015333 41200 220.55
0014060 41200 42.53
0014060 41200 17.21
0015510 41200 58.08
0015510 41200 182041 1
42110
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
$104.37
SUPPLIES -COMM SVCS
2/21/2008
750.00
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
Check Date
Check Number
Vendor Name
SUPPLIES -COMM SVCS
Transaction Description
Fund/ Dept
Acct # Amount
Total Check Amount
2/21/2008
2/21/2008
79157
ILOS ANGELES COUNTY PUBLIC WORKS
SUPPLIES -COMM SVCS
Iql IAAD DI IAD AAA IAIT IlG^ n�
•^ • ^ I -v�� vI
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
OO 15340
42210
217.631
$217.63
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
2/21/2008
2/21/2008
79158
LOS ANGELES COUNTY SHERIFF'S DEPT.
LOS ANGELES COUNTY SHERIFF'S DEPT.
2/21/2008
SPCL EVENT -CALVARY CHAPEL
TRANSIT SALES -JAN 08
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
0014411
1125553
45402
45402
2/21/2008
8,000.75
135.15
$8,135.90
MEMO CREDIT -DBC
2/21/2008
OFFICEMAX INC
2/21/2008
2/21/2008
79159
MARIA L HILARIO
MARIA L HILARIO
REIMB-FILING FEE
REIMB-SUPPLIES
SUPPLIES -DBC
2/21/2008
OFFICEMAX INC
SUPPLIES-H/R
2/21/2008
OFFICEMAX INC
SUPPLIES-H/R
2/21/2008
OFFICEMAX INC
SUPPLIES-P/WKS
2/21/2008
79160
RYAN MCLEAN
REIMB-LEAGUE MTG
SUPPLIES-P/WKS
0014030
42330
73.96
$73.96
2/21/2008
2121 /2008
79161 JMINUTEMAN
PRESS R & D BLUEPRINT
MINUTEMAN PRESS R & D BLUEPRINT
PRINT SVCS-P/WORKS
PRINT SVCS -FPL 2007-263
0015510
001
42110
23010
521.93
150.03
$671.96
2/21/2008
79162
MISS DIAMONDBAR PAGEANT INC
COMMUNITY ORG SUPPORT
0114010
42355
1,500.00
$1,500.00
2/21/2008
79163
NEXTEL COMMUNICATIONS
CELL CHRGS-P/W,C/S,C/D
0014090
42130
726.80
$726.80
2/21/2008
79164
OFFI
Page 9
0015510
0015350 41200 28.76 $2,418.43
0015350 41200 190.70
0015350 41200 30.29
0015350 41200 54.06
0015350 41200 46.22
0015350 41200 93.94
0014090 41200 377.78
0014090 41200 328.19
0014090 41200 14.52
0014090 41200 22.79
0014090 41200 334.23
0015333 41200 81.29
0015333 41200 -17.77
0015333 41200 17.77
0015333 41200 220.55
0014060 41200 42.53
0014060 41200 17.21
0015510 41200 58.08
0015510 41200 182041 1
42110
CEMAX INC
$104.37
SUPPLIES -COMM SVCS
2/21/2008
750.00
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
OFFICEMAX INC
SUPPLIES -COMM SVCS
2/21/2008
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
SUPPLIES -GENERAL
2/21/2008
OFFICEMAX INC
SUPPLIES -DBC
2/21/2008
OFFICEMAX INC
MEMO CREDIT -DBC
2/21/2008
OFFICEMAX INC
SUPPLIES -DBC
2/21/2008
OFFICEMAX INC
SUPPLIES -DBC
2/21/2008
OFFICEMAX INC
SUPPLIES-H/R
2/21/2008
OFFICEMAX INC
SUPPLIES-H/R
2/21/2008
OFFICEMAX INC
SUPPLIES-P/WKS
2/21/2008
OFFICEMAX INC
SUPPLIES-P/WKS
Page 9
0015510
0015350 41200 28.76 $2,418.43
0015350 41200 190.70
0015350 41200 30.29
0015350 41200 54.06
0015350 41200 46.22
0015350 41200 93.94
0014090 41200 377.78
0014090 41200 328.19
0014090 41200 14.52
0014090 41200 22.79
0014090 41200 334.23
0015333 41200 81.29
0015333 41200 -17.77
0015333 41200 17.77
0015333 41200 220.55
0014060 41200 42.53
0014060 41200 17.21
0015510 41200 58.08
0015510 41200 182041 1
42110
$104.37
001557
750.00
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date
Check Number
Vendor Name
Transaction Description
2/21/2008
79164...
OFFICEMAX INC
CI IPDI icc_curoirr
2/21/2008
41200
OFFICEMAX INC
SUPPLIES-PL NG '
2/21/2008
41200
OFFICEMAX INC
SUPPLIES-NGHBRHD IMP
2/21/2008
41200
OFFICEMAX INC
SUPPLIES-CMGR
2/21/2008
41200
OFFICEMAX INC
SUPPLIES-CMGR
2/21/2008
41200
OFFICEMAX INC
SUPPLIES-CMGR
2/21/2008
41200
OFFICEMAX INC
SUPPLIES-CMGR
2/21/2008
41200
OFFICEMAX INC
SUPPLIES -FINANCE
2/21/2008
OFFICEMAX INC
CREDIT MEMO -FINANCE
Fund/ Dept I Acct # I Amount Total Check Amount
UU 14411
412UO
42.66
$2,418.43 ...
0015210
41200
44.47
0015230
41200
52.88
0014030
41200
65.33
0014030
41200
49.37
0014030
41200
6.51
0014030
41200
54.02
0014050
41200
24.49
0014050
41200
-94 a4
2/21/2008 79165 CAMERON PATTON OFFICIAL SVCS -FEB 08 0015350 45300 1,344.00
$1,344.00
Page 10
Page 11
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Transaction Description
Total Check Amount
Check Date
Check Number
Vendor Name
Fund/ Dept
Acct #
Amount
2/21/2008
79175
SMART &FINAL
(SMART &FINAL
Sl IPPI IFC-cR _BINGO
S
$350.461
uU535u
I 12/21/2008
0
I412UU I
41200
214.26
136201
2/21/2008
79176
SO COAST AIR QUALITY MGT DISTRICT
LEASE -CITY HALL MAR
$21,810.60
0014090
42140
21,810.60
2/21/2008
2/21/2008
2/21/2008
2/21/2008
2/21/2008
79177
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-DIST 38
ELECT SVCS-DIST 39
ELECT SVCS -TRAFFIC CONTRL
ELECT SVCS-DIST 41
ELECT SVCS -PARKS
$4,673.78
1385538
1395539
0015510
1415541
0015340
42126
42126
42126
42126
42126
476.31
306.26
244.67
207.93
3,438.61
2/21/2008
79178
ISOUTHERN CALIFORNIA EDISON
CIP PROJ-LINE EXTENSN
$7,810.18
2505510
46412
7,810.18
2/2112008
2/21/2008
2/21/2008
79179
STANDARD INSURNCE OF OREGON
STANDARD INSURNCE OF OREGON
STANDARD INSURNCE OF OREGON
MAR 08-STD/LTD
MAR 08-SUPP LIFE INS PREM
LIFE INS PREMS
$2,852.16
001
001
001
21112
21106
21106
1,562.70
99.50
1,189.96
2/21/2008 1
79180
ISUNGARD PUBLIC SECTOR PENTAMATION
COMP MAINT-I.T.
$1,500.00
1185098
R462351,500.00
2/21/2008
79181
TENNIS ANYONE
CONTRACT CLASS -WINTER
$60.20
0015350
45320
60.20
2/21/2008
79182
ITHE HUNTINGTON LIBRARY
EXCURSION -CHINESE GARDEN
$810.00
0015350
45310
810.00
2/21/2008
79183
JTRG LAND INC
PROF.SVCS-SITE D PLAN
$33,595.49
0015240
R44000
33,595.49
2/21/2008
79184
SHU YUN TSAI
RECREATION REFUND
$90.00
001
34780
90.00
2/21/2008
79185
UCN INC
LONG DIST SVCS
$67.34
0014090
42125
67.34
2/21/2008
79186
ULTIMATE OFFICE
SUPPLIES -DBC
$170.46
0015333
41200
170.46
2(21/2008
79187
US HEALTHWORKS MEDICAL GROUP PC
PRE-EMPLOYMENT SCREENING
$255.00
0014060
42345
255.00
2/21/2008
79188
VANTAGEPOINT TRNSFR AGNTS-303248
2/22/08-P/R DEDUCTIONS
$4,813.09
001
21108
4,813.09
2/21/2008
2/21!2008
79189
VERIZON CALIFORNIA
VERIZON CALIFORNIA
PH.SVCS-INFO TO GO
PH.SVCS-DATA MODEM
$1,027.40
0014090
0014090 1
42125
42125
1
109.13
4.99
Page 11
$1,028,377.11
Page 12
City of Diamond Bar - Check Register 02/14/08 thru 02/27/08
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
2/21/2008
79189...
VERIZON CALIFORNIA
CALIFORNIA
P;H'; CS -r. ,nvr
-- '
vu i4u9u
42125
650.29
$1,027.40...
2/21/2008
IVERIZON
VERIZON CALIFORNIA
PH.SVC2/21/2008- S
-DBC
0015333
42125
75.65
2/21/20080015340
VERIZON CALIFORNIA
PH -SVCS -HERITAGE PK
42125
93.67
PH.SVCS-SYC CYN PK
0015340
42125
93.67
2/21/2008
79190
IVISION INTERNET PROVIDERS INC
MONTHLY HOSTING -FEB 08
0014070
44030
150.00
$150.00
2/21/2008
79191
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -JAN 08
0015350
42140
1,220.001$1,220A0
2/21/2008
79192
JXAVIERS FLORIST
FLO RA ARRNGMNT-KERR
2121/2008
XAVIERS FLORIST
0014090
41400
75.78
$151.56
FLORAL ARRNGMNT-ANDRSN
0014090
41400
75,78
2/21/2008
79193
YOSEMITE WATER
2!2112008
YOSEMITE WATER
EQ RENTAL-SYC CYN PK DEC
0015310
42130
13.75
$22.45
WATER SUPPLIES -DEC
0015350
41200
8.70
$1,028,377.11
Page 12
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang
TITLE: Treasurer's Statement — January 2 08
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6.4
Meeting Date: Mar 4, 2008
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the January cash balances for the various
funds, with a breakdown of bank account balances, investment account balances, and the effective
yield earned from investments. This statement also includes a separate investment portfolio report
which details the activities of the City's investments. All investments have been made in accordance
with the City's Investment Policy.
PREPARED BY:
Linda G. Magnuson, Finance Director
Departm nt ead
Attachments:
Treasurer's Statement, Investment Portfolio Report
Assistant City Manager
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
January 31, 2008
SUMMARY OF CASH:
BEGINNING
DEMAND DEPOSITS: GENERAL ACCOUNT
($198,406.04)
TRANSFERS
ENDING
CHANGE FUND
BALANCE
RECEIPTS.
DISBURSEMENTS
IN (OUT)
BALANCE
GENERAL FUND
$29,870,991.74
4,559,165.08
$2,117,004.31
($53,101.76)
$32,260,050.75
LIBRARY SERVICES FUND
0.00
TOTAL INVESTMENTS
$40,411,494.72
TOTAL CASH
$40,259,094.12
COMMUNITY ORG SUPPORT FD
2,585.32
These investments are detailed on the attached Investment Report.
1,100.00
0.00
1,485.32
GAS TAX FUND
270,641.77
86,028.48
356,670.25
TRANSIT TX (PROP A) FD
851,956.11
228,672.83
131,694.01
948,934.93
TRANSIT TX (PROP C) FD
1,540,934.96
125,283.49
1,666,218.45
ISTEA Fund
12,340.49
12,340.49
INTEGRATED WASTE MGT FD
319,616.61
52,115.33
21,330.69
350,401.25
TRAFFIC IMPROVEMENT FUND
387,463.01
387,463.01
AB2928-TR CONGESTION RELIEF FD
446,835.87
446,835.87
AIR QUALITY IMPRVMNT FD
74,445.76
4,356.81
70,088.95
TRAILS & BIKEWAYS FD
(26,825.00)
(26,825.00)
PARK FEES FD
355,806.54
21,750.00
377,556.54
PROP A - SAFE PARKS ACT FUND
92,617.79
PARK & FACILITIES DEVEL. FD
1,058,151.42
92,617.79
COM DEV BLOCK GRANT FD
(3,186.28)
18,168.97
1,058,151.42
(21,355.25)
CITIZENS OPT -PUBLIC SAFETY FD
170,295.47
170,295.47
NARCOTICS ASSET SEIZURE FD
342,156.45
342,156.45
CA LAW ENFORCEMENT EQUIP PRGI
78,291.03
660.50
77,630.53
LANDSCAPE DIST #38 FD
5,188.41
26,550.00
14,465.78
17,272.63
LANDSCAPE DIST #39 FD
37,091.64
16,289.00
13,815.60
39,565.04
LANDSCAPE DIST #41 FD
74,979.38
12,215.70
6,716.07
80,479.01
GRAND AV CONST FUND
0.00
CAP IMPROVEMENT PRJ FD
(265,008.91)
98,248.98
0.00
(363,257.89)
SELF INSURANCE FUND
1,315,486.16
8,521.00
1,306,965.16
EQUIPMENT REPLACEMENT FUND
197,946.32
COMPUTER REPLACEMENT FUND
198,143.47
197,946.32
PUBLIC FINANCING AUTHORITY FUN
194,181.36
460.07
36,480.03
53,101.76
198,143.47
211,263.16
TOTALS
$37,603,126.89
$5,128.529.98
$2,472,562.75
$0.00
$40,259,094.12
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT
($198,406.04)
PAYROLL ACCOUNT
44,755.44
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($152,400.60)
INVESTMENTS: US TREASURY Money Market Acct.
$597,147.91
LOCAL AGENCY INVESTMENT FD
37,603,083.65
FED HOME LOAN BANK NOTES
2,000,000.00
CASH WITH FISCAL AGENT: US TREASURY Money Market Account
211,263.16
TOTAL INVESTMENTS
$40,411,494.72
TOTAL CASH
$40,259,094.12
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds
are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
Zest6ed ditures.
James DeStefar, o, Treasurer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of January 2008
Totals for month
Less Investments matured during the month
Total Investments:
2006-07 Actual Interest Income
2007-08 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
$ 40,411,494.72 $ 40,442,031.54 $ 394,483.02
.p +V,91 I"i`.14. I
$1,792,094.62
$1,089,000.00
$991,217.27
91.021%
Curr Month
Institution
Purchase
Maturity
Amount
Current Par /
Fair Market
Interest
Investment Type
Rating
Date
Date Term
At Cost
[irininni Par
X/in *
o,.,.,.;vel
o a_
-
y••••-•
fo
GUGIVGU
r OW
State of California Local Agency Inv Fund
AAA
37,603,083.65
37,628,620.47
391,506.25
4.620%
Wells Fargo Bank US Treasury Money Market
AAA
$597,147.91
597,147.91
2,516.70
2.741%
Union Bank -(Fiscal Agent) US Treasury Money Market
AAA
211,263.16
211,263.16
460.07
2.040%
Wells Fargo Inst Securities Farm Credit Note
AAA
01/18/08
07/28/10 2.5 Yrs
1,000,000
1,000,000
1,002,500.00
3.870%
Wells Fargo Inst Securities Farm Credit Note
AAA
01/25/08
01/25/11 3.0 Yrs
1,000,000
1,000,000
1,002,500.00
3.970%
Totals for month
Less Investments matured during the month
Total Investments:
2006-07 Actual Interest Income
2007-08 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
$ 40,411,494.72 $ 40,442,031.54 $ 394,483.02
.p +V,91 I"i`.14. I
$1,792,094.62
$1,089,000.00
$991,217.27
91.021%
Agenda #— 6 .5 _
Meeting Date: March 4, 2008
CITY COUNCIL,00 ,- - �701�
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang
TITLE: Resolution No. 2008 -XX Establishi g a Reimbursement Policy in
Accordance with Government Code Section 53232.2 and 53232.3 and
Rescinding Resolution 2006-24 in its Entirety
RECOMMENDATION:
It is recommended that the City Council adopt the attached resolution adopting an
expense reimbursement policy for the City Council and City employees.
DISCUSSION:
In December 1989 the City Council established a policy for reimbursing City Council
members and City employees for business travel and other business expenses. Recent
legislation (AB 1234) required the City to modify its existing policy. On March 7, 2006,
the City Council conducted a study session to review the pertinent elements of the new
policy. Unfortunately, the Resolution that was subsequently present to, and approved
by, the City Council was slightly different than the version reviewed in study session.
Specifically, the reimbursement policy discussed in study session included a section
entitled "City Events" which clarified that for City sponsored events and promotional
activities the reimbursement policy was not applicable. In certain circumstances, such
as dinner meetings with State, Federal or County officials it is impractical to reimburse
specific council members for meals or provide per diem. Unfortunately, this section was
inadvertently omitted from the resolution approved by Council. This language has been
included in the attached policy for Council consideration.
In addition, staff is recommending two additional changes to the policy document. First
it is recommended that the specific automobile reimbursement amount be eliminated.
This amount is discussed and approved each year through the budget process. While
the amount is not likely to change on an annual basis, having the specific amount
identified in the policy would require the policy to be amended each time the amount is
changed.
Also, staff is recommending a clarification of the travel language for Sister City and
International Travel. The following redline version (deletions shown in
strokeeul./additions shown in bold).
Notwithstanding other provisions set forth herein above,
payment for Sister City visits and/or
shall be limited to the payment of coach class air travel from LAX by
the most direct route to the approved foreign city destination. In
order to have such foreign travel paid, the City Council must
authorize the visit and approve the Council member's or employee's
travel. It is presumed that host foreign cities will provide the City
approved delegate(s) with lodging and meals. Consequently, lodging
and meals related to an approved foreign visit will not be paid by the
City. Local foreign travel expenses, i.e., taxis or buses, or delegates'
personal and incidental travel expenses shall not be reimbursed by
the City. Any variance to this policy shall be considered and the
decision related thereto shall be made at a regular or special meeting
of the City Council. Travel in North America by City staff shall be
approved on a case by case basis by the City Manager
A few City software vendors are located in Canada. Also, in the past, professional
organizations have held conferences or other specific training in Canada. So there may
be times in the future that employees will be required to travel there for training,
conferences, or educational seminars. It is appropriate for the City Manager to approve
this type of travel.
The following resolution has been reviewed and approved by the City Attorney.
PREPARED BY:
David Doyle, Assistant City Manager
Resolution No. 2008 -XX establishing a reimbursement policy in Accordance with
Government Code Section 53232.2 and 53232.3.
Administrative Policy — City Council/Employee Automobile and Expense
Reimbursement Policy.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING A REIMBURSEMENT POLICY IN ACCORDANCE WITH
GOVERNMENT CODE §§ 53232.2 AND 53232.3 AND RESCINDING RESOLUTION
NO. 2006-24 IN ITS ENTIRETY
The City Council of the City of Diamond Bar does resolve as follows:
The City Council finds and declares as follows:
Elected and appointed City Officials are responsible for promoting and protecting public
health, safety, and welfare. Among other things, these duties may require City Officials
to:
• Discuss the City's concerns with state and federal officials;
• Participate in regional, state and national organizations that affect the City's
interests;
• Attend educational seminars designed to improve City Officials' skills and provide
information; and
• Promote public service and morale.
• Attend meetings, ceremonial events and other activities sponsored by
constituents, neighborhood groups, business organizations and similar groups.
• Promote economic development.
• Meet with constituents, business owners and others with an interest in the City.
It is in the public interest to reimburse City Officials' expenses incurred in connection
with these activities consistent with the provisions of this Resolution.
Therefore, the City Council of the City of Diamond Bar hereby approves, adopts and
enacts the following:
1. Resolution 2006-24 is rescinded in its entirety
2. The attached CITY COUNCIL/EMPLOYEE AUTOMOBILE AND
ADMINISTRATIVE EXPENSE POLICY is hereby adopted effective immediately.
Declaration of Policy. This Resolution is adopted in accordance with Government Code
§§ 53232.2 and 53232.3 so that the City of Diamond Bar may reimburse appropriate
expenses incurred by elected and appointed City officials while on authorized travel or
otherwise engaged in the conduct of City business. Absent City Council approval, and
only in extraordinary circumstances, the City will not reimburse City Officials an amount
greater than allowed by this Resolution for expenses incurred during the course of
conducting City business.
If any part of this Resolution or its application is deemed invalid by a court of competent
jurisdiction, the City Council intends that such invalidity will not affect the effectiveness
of the remaining provisions or applications and, to this end, the provisions of this
Resolution are severable.
The City Clerk is directed to certify the passage and adoption of this Resolution; cause it
to be entered into the City of Diamond Bar book of original Resolutions; make a note of
the passage and adoption in the records of this meeting; and, within fifteen (15) days
after the passage and adoption of this Resolution, cause it to be published or posted in
accordance with California law.
This Resolution will become effective immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 4th day of March 2008.
Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, certify that the
foregoing Resolution was adopted at a regular meeting of the City Council of the City of
Diamond Bar held on the day of , 2008, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAI'NED:COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number:
Authority: City Council Minute order
Effective: March 4, 2008
C
Purpose
The City of Diamond Bar recognizes the constructive value of attendance by City
officials and employees at professional conferences, seminars, and meetings. In
addition, the City recognizes that it is desirable and sometimes necessary for City
officials and employees to attend meetings with other government officials, business
organizations, community organizations and constituents, and to attend ceremonial
events and other activities that promote or benefit the City. It is in the public interest to
reimburse expenses incurred in connection with these activities consistent with the
provisions of this policy. This policy has been prepared in compliance with California
Government Code Sections 53232.2 and 53232.3.
2. Application
The City reimburses its officials and employees for expenses incurred in connection
with business related travel and attendance at meetings and events, in amounts
designated in the approved City budget. The establishment of reasonable limits on
expense reimbursement assures a prudent and responsible use of public funds and
allows more officials and employees to attend beneficial conferences, seminars and
meetings. Except as otherwise noted, this policy applies to all City elected and
appointed officials and all City employees. Absent unusual circumstances and only
with the permission of the City Council, expense reimbursements will not exceed the
amounts set forth in this policy. "Reimbursement" for purposes of this policy means
all forms of payment for expenses incurred by City officials and employees in the
course of their official duties whether paid directly by the City (including without
limitation, with a City -issued credit card) or advanced by City officials and employees
with personal funds and later reimbursed from City funds.
3. Procedure
Requests for authorization to travel shall indicate inclusive dates of travel,
destination, purpose of trip, persons involved and mode of transportation. Requests
shall be made to the City Manager or her/his designee. In the event of "short notice"
trips, department heads, in their own best judgment, may travel or authorize travel,
subject to subsequent approval by the City Manager.
Where travel involves overnight lodging, authorization shall be by the City
Manager or Assistant City Manager.
4. Method of Travel
City officials and employees must use the most economical mode and class of
transportation reasonably consistent with scheduling needs and cargo space
requirements, using the most direct and time -efficient route. Government and group
rates must be used when available if they are the least expensive fare.
a) Automobile
City officials and employees who do not receive an automobile
allowance should use City vehicles to the extent possible. When
necessary to use private automobiles, reimbursement to officials
and employees who do not receive an automobile allowance will be
at the official IRS rate for person vehicle miles driven in the course
of official City business. Mileage will be measured to and from City
Hall. Mileage reimbursement does not include bridge and road tolls
and parking, which are also reimbursable. For those officials or
employees receiving an auto allowance, only travel for City
business outside of a radius of 60 miles from the City is authorized
for mileage reimbursement. Out -of -area trips shall be reimbursed at
the lesser of actual mileage expense or the least expensive
available airfare.
City Councilmembers may elect pursuant to Government Code Section 1223 to
receive a flat monthly expense reimbursement of $250 to reimburse them for
automobile expenses related to performance of their duties within a 60 mile radius of
the City. The City Council finds that this amount accurately reflects actual
automobile expenses for routine automobile expenses within the City and its
immediate environs; no monthly bill is required for reimbursement of this amount.
b) Air travel
Reimbursement shall be calculated on the basis of the cost of travel
by air using the shortest and most direct route. All air travel shall be
booked at least fourteen (14) days in advance, when possible, so
as to receive the lowest fares possible. Airfares that are equal or
less than those available through the Enhanced Local Government
Airfare Program offered through the League of California Cities
(www.cacities.org/travel), the California State Association of
Counties (www.csac.counties.org/default.asp?id=635) and the
State of California are presumed to be the most economical and
reasonable for purposes of reimbursement under this policy. Flight
insurance, in-flight beverages or flight entertainment shall not be
included in a claim for reimbursement.
Car rental.
Rental rates that are equal or less than those available through the
State of California's website (www.catravelsmart.com/default.htm)
are considered the most economical and reasonable for purposes
of reimbursement under this policy.
d. Taxis/Shuttles.
Taxi or shuttle fares may be reimbursed, when the cost of such
fares is equal or less than the cost of car rentals, gasoline and
parking combined, or when such transportation is necessary for
time -efficiency. When feasible, the lowest cost transportation
provider should be utilized. Gratuities are considered incidental
expenses and reimbursable as part of per diem.
e. Airport Parking.
Airport parking is reimbursable; long-term parking must be used for
travel exceeding 24hours.
5. Lodging
Lodging expenses will be reimbursed for when travel on official City business
reasonably requires an overnight stay. Lodging expenses will be reimbursed only at the
single occupancy rate for rooms. When an additional charge is imposed for
internet/broad band access, that charge may be reimbursed as part of the room rate.
Conferences/Meetings. If lodging is associated with a conference, lodging
expenses must not exceed the group rate published by the conference sponsor for the
meeting in question if such rates are available at the time of booking.
Other Lodging. Travelers must request government rates, when available. A
listing of hotels offering government rates in different areas is available at
www.catravelsmart.com/lodguideframes.htm. Lodging rates that are equal or less to
government rates are presumed to be reasonable and hence reimbursable for purposes
of this policy. In the event that government rates are not available at a given time or in
a given area, lodging rates that do not exceed the IRS per diem rates for a given area
are presumed reasonable and hence reimbursable.
6. Out of Town Meals and Incidentals
For meals and incidental expenses associated with City business outside of a 60
mile radius of the City where an overnight stay is required, a City official or employee
may claim a per diem of $70 per day. Baggage handling fees and gratuities are
incidental expenses and reimbursed as part of per diem.
The time calculations for per diem starts when the City official or employee
begins travel. For each 24-hour period thereafter, the City official or employee can
claim the full per diem amount. If there is a period of time at the end of the trip that is
less than 12 hours, the City official or employee cannot claim more than one-half (1/2)
the per diem rate.
Receipts are not required to claim per diem.
Any reimbursement claim for expenses that exceed the per diem rate may
constitute additional income for tax purposes.
7. (Local Meal Reimbursement
(Meals associated with City business within a 60 mile radius of the City will be
reimbursed in amounts not to exceed the following amounts:
Breakfast:
$15
Lunch:
$20
Dinner:
$35
8. Telephone/Fax/Cellular
City officials and employees will be reimbursed for actual telephone and fax
expenses incurred when traveling on City business. Telephone bills should identify
which calls were made on City business.
City Councilmembers may elect to receive reimbursement for actual minutes of
cellular telephone use devoted to City business upon submission of annotated billings,
or in the alternative, may elect to receive a flat allowance for City cellular telephone
expenses or a cellular telephone provided by the City for use in connection with City
business. City Councilmembers may elect to be provided a facsimile machine and
dedicated facsimile line at their home for use in connection with City business. The City
Council finds that the cost of the cellular phone or the flat cellular allowance accurately
reflects the cost of actual cell phone usage; should Councilmembers elect either of
those options, no monthly bill is required for reimbursement. City Councilmembers
electing to receive the flat allowance must, however, provide proof annually that they
have purchased continuous cellular telephone services.
In addition, to facilitate internet connectivity so that City Councilmembers may
access City files, e-mails from City staff, and respond to constituent concerns via e-mail,
City Councilmembers may elect to receive broadband internet access at the City
Councilmember residence at City expense.
9. Citv Events
This policy is not applicable to meals provided in connection with City sponsored
events and promotional activities. Records, including a list of those entertained,
affiliation and purpose of entertainment to benefit the City must be maintained.
10. Registration fees
Registration fees for approved conferences and seminars are reimbursable, but
shall be paid in advance by the City whenever feasible.
11. Unauthorized Expenses
No personal expenses, such as laundering or barbering, etc. shall
be allowed.
No claim for entertainment shall be allowed except when it is a
regularly scheduled part of the meeting being attended.
The City will not pay for expenses incurred by a city official for his
or her spouse, significant other or family members in connection
with conference registration, meals, transportation or miscellaneous
expenses.
The personal portion of any trip is not reimbursable. For example,
if a City Official elects to travel to an event in advance or stay
longer on personal business, the City need only reimburse the City
Official for roundtrip travel costs and costs incurred during the
event's duration;
Political or charitable contributions or events are not reimbursable.
Personal losses incurred while on City business are not
reimbursable.
Expenses for which City Officials receive reimbursement from
another agency are not reimbursable.
12. Claim Substantiation
All reimbursement claims other than per diem and flat allowances shall be
substantiated by attaching receipts to a claim reimbursement form and filing with the
Finance, Department for further action.
Expense reports must document that the expense in question met the
requirements of this policy. For example, if a meeting is with a legislator, the City official
should explain whose meals were purchased, what issues were discussed and how
those relate to the City's adopted legislative positions and priorities.
City officials and employees must submit their expense reports within thirty (30)
days after an expense is incurred, accompanied by receipts documenting each
expense. Unless included within a per diem, restaurant receipts, in addition to any
credit card receipts, are also part of the necessary documentation.
Inability to provide such documentation in a timely fashion may result in the
expense being borne by the City official or employee.
All expenses are subject to verification that they comply with this policy.
13. ,Advances
Officials or employees attending meetings or traveling on official
City business may request an advance of funds to cover anticipated
expenses for meals, lodging, travel and other reimbursable
expenses.
Normally, the City Manager is to receive requests for advance at
least seven calendar days prior to need. The City Manager may
waive the time constraint if deemed appropriate.
All advances must be reported on the next expense statement
submitted, but never more than thirty (30) calendar days from
receipt. Any unexpended funds must be returned promptly to the
Finance Department.
14. Credit Card Use Policy
City Councilmembers may use credit cards issued to them by the City for any
expense allowed by this policy.
City credit cards may not be used for personal expenses, even if the City
Councilmember subsequently reimburses the City.
15. Sister City and Other Out of Country Travel
Notwithstanding other provisions set forth herein above, payment for Sister City
visits shall be limited to the payment of coach class air travel from LAX by the most
direct route to the approved foreign city destination. In order to have such foreign travel
paid, the City Council must authorize the visit and approve the Council member's or
employee's travel. It is presumed that host foreign cities will provide the City approved
delegate(s) with lodging and meals. Consequently, lodging and meals related to an
approved foreign visit will not be paid by the City. Local foreign travel expenses, i.e.,
taxis or buses, or delegates' personal and incidental travel expenses shall not be
reimbursed by the City. Any variance to this policy shall be considered and the decision
related thereto shall be made at a regular or special meeting of the City Council. Travel
in North America by City staff shall be approved on a case by case basis by the City
Manager
16. Reports to Leaislative Bod
At the meeting following an activity, each elected and appointed official must
briefly report on meetings attended at City expense. If multiple City officials attended, a
joint report may be made.
17. Compliance With Laws
,some expenditures may be subject to reporting under the Political Reform Act
and other laws. All agency expenditures are public records subject to disclosure under
the California Public Records Act.
18. Violation Of This Policy
Use of public resources or falsifying expense reports in violation of this policy
may result in any or all of the following:
o Loss of travel and/or reimbursement privileges;
o A demand for restitution to the City;
o The City's reporting the expenses as income to the City official and
employees to state and federal tax authorities;
o Civil penalties of up to $1,000 per day and three times the value of the
resources used; and
o Prosecution for misuse of public resources;
o Removal from an appointed commission or board; and
o Discipline of City employees, up to and including termination.
Agenda # 6-6
Meeting Date: March 4, 2008
CITY COUNCIL ',` s�AGENDA REPORT
TO: Honorable Mayor and Member of the City Council
VIA: James DeStefano, City Man g
TITLE: APPROVE A CONTRACT AMEN MENT WITH ADVANTEC CONSULTING
ENGINEERS, FOR THE DESIGN OF TRAFFIC SIGNAL IMPROVEMENTS
AT GOLDEN SPRINGS DRIVE/LEMON AVENUE AND AT BREA CANYON
ROAD/DIAMOND BAR BOULEVARD IN THE AMOUNT OF $18,000 PLUS
A CONTINGENCY AMOUNT OF $2,000 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION
AMOUNT OF $20,000.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
For Fiscal Year 2007-2008, the Capital Improvement Program (CIP) Budget includes an
appropriation of Proposition C Funds in the amount of $175,000 for design and construction
of traffic signal improvements at Golden Springs Drive/Lemon Avenue and Brea Canyon
Road/Diamond Bar Boulevard.
BACKGROUND/DISCUSSION:
Currently, many of the traffic signals in Diamond Bar are using older vehicle detection
technology. Due to the traffic volumes experienced by the arterial intersections of
Golden 'Springs Drive/Lemon Avenue and Brea Canyon Road/Diamond Bar Boulevard,
use of video detection technology is the preferred method of operation. With the
upcoming implementation of the City's Traffic Management System, video detection
allows for a greater level of data integration than traditional loop detection because the
technology is able to generate traffic counts per lane of travel. These traffic signals will
also be improved with battery back-up supply units to provide power to operate during
outages and allow for in-line power conditioning during normal operations.
Advantec Consulting Engineers submitted a proposal for the subject project on
February 26, 2008. Advantec has extensive traffic signal design experience and a firm
understanding of the conditions and constraints in Diamond Bar. Advantec has been
serving as one of the City's traffic engineering consultants since 2002 and they have
committed to deliver the project in a timely manner. The scope of services includes the
preparation of design plans, specifications, and estimates for the subject traffic signals.
The tentative project schedule is as follows:
Start Project Design
Complete Project Design
Award Contract
Start Construction
Complete Construction
PREPARED BY:
Rick Yee, Senior Engineer
REVIEW
Dai G. Li , Director of Public Works
Attachments: Amendment to the Consulting Services Agreement
Mar 2008
April 2008
May 2008
June 2008
July 2008
Date Prepared: February 27, 2008
2
AMENDMENT NO. 3
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 3 is made and entered into this 4th day of March 2008,
between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred) to as "CITY") and Advantec Consulting Engineers, Inc. (hereinafter referred
to as "CONSULTANT").
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide On -Call Traffic Engineering Services, which the Agreement
was dated October 23, 2006.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to provide engineering services related
to technical support for implementation of the Diamond Bar Traffic Management
System and for the Citywide Traffic Signal Timing Program.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated February
26, 2008, for the design of traffic signal improvements at Golden Springs Drive/Lemon
Avenue and Brea Canyon Road/Diamond Bar Boulevard.
Section 2: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City.
Section 3: Each party to this Amendment No. 3 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 3 shall be valid and
binding. Any modification of this Amendment No. 3 shall be effective only if it is in
writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 as
of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
Bernard K. Li, PE
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
Bernard K. Li, P.E.
James DeStefano, City Manager
CITY COUNCIL
Agenda # 6.7
Meeting Date: March 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
TITLE: STATUS REPORT ON INTE IM URGENCY ORDINANCE NO. 2 (2008)
ADOPTED TO PROHIBIT THE ISSUANCE OF PERMITS FOR
ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS PURSUANT TO GOVERNMENT CODE SECTION
65858(d).
RECOMMENDATION:
Approve and issue this report pursuant to Government Code Section 65858.
BACKGROUND/ANALYSIS:
On February 5, 2008, the City Council adopted Interim Urgency Ordinance No. 02 (2008) that
instituted a 45 -day moratorium in the issuance of permits for the establishment of
amusement, entertainment and other specified congregation uses in the City.
The moratorium provides a temporary relief from the potential impacts from the
establishments of amusement, entertainment or other specified congregation uses, which
compromised the public health, safety and welfare. The identified impacts from these
facilities were noise, traffic, parking and law enforcement.
Government Code Section 65858 requires that the legislative body issue a written report at
least (10) ten days prior to the expiration of the Interim Urgency Ordinance, that describes the
measures taken to alleviate the conditions which led to the adoption of the ordinance. This
report serves as the "ten day" report and identifies the measures.
Following the Interim Urgency Ordinance's adoption, staff researched various cities' codes
and found that their codes have a variety of development standards regulating the operation
of the uses, as well as location or distance requirements for creating a land use buffer zone.
It is likely that City will have to craft new development standards and location criteria that best
meet the needs of the city. Due to the matter's complexity and because time will be required
prepare the new standards and location criteria, staff anticipates that the adoption of the new
regulations and updating the Development Code will not be complete before the Interim
Urgency Ordinance's March 18, 2008 expiration date. Consequently, as a separate matter,
staff will recommend that the Council extend the Urgency Ordinance for an additional 10
months and 15 days.
r-npared v
Nancy Fors , A
Community Development Director
Attachment:
1. Ordinance No. 02 (2008)
0c
Reviewed By
Dave Doyle
Assistant City Manager
ORDINANCE NO.02 (2008)
AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO
GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE OF
PERMITS FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND
OTHER SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS AND DECLARING THE URGENCY THEREOF.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Purpose and findings. Currently the establishment of amusement, entertainment and
other specified congregation uses and facilities is permitted in the commercial and office zoning
districts subject to compliance with applicable development standards and approval of a conditional
use permit. The City has received an increased number of complaints in recent years about the
secondary impacts of these facilities, particularly pertaining to noise, traffic, parking and law
enforcement.
The City is currently studying new development standards and locational criteria for amusement,
entertainment and specified congregation facilities. It is likely that zoning standards for these uses will
change as a result of this update. Due to the recent proliferation of complaints about amusement and
entertainment uses and because time will be required to prepare and adopt these new regulations
and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the
establishment of new amusement, entertainment and specified congregation facilities and uses in the
commercial and office zoning districts as of the date of adoption hereof until new permanent
regulations are prepared and adopted by the City Council.
SECTION 2. The issuance of permits for new amusement, entertainment and specified
congregation uses in the commercial and office zoning districts in the City of Diamond Bar is hereby
prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no
zoning permits or approvals, subdivision maps or building permits for new amusement, entertainment
or specified congregation facilities or uses shall be approved or issued in the commercial and office
zoning districts in the City during the pendency of this Ordinance or any extension thereof.
SECTION 3. Definitions. For purposes of this Ordinance, an "amusement, entertainment or
specified congregation facility or use" shall be defined as and shall include the following:
Clubs, lodges and private meeting halls
Computer servicestnetwork gaming centers
Indoor amusement/entertainment facilities
Bars and nightclubs
SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a
misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in County
jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such
a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the
foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to
abatement as provided by all applicable provisions of law.
SECTION 5. Severability. If any part or provision of this Ordinance or the application to any
person or circumstance is held invalid, the remainder of this Ordinance, including the application of
such part of provision to other persons or circumstances, shall not be affected and shall continue in
full force and effect. To this end, the provisions of this Ordinance are severable.
SECTION 6. Urgency. Based on the findings set forth in Section 1 hereof, the recent
proliferation of complaints demonstrate that amusement, entertainment and specified congregation
uses are posing a current and immediate threat to the public health, safety and welfare. This
Ordinance is necessary to alleviate and address that threat by prohibiting the establishment of new
amusement, entertainment and specified congregation uses that may be inconsistent with new zoning
standards currently being developed until those revised regulations can be established and adopted.
This ordinance is adopted pursuant to California Government Code Section 65858 and shall take
effect immediately upon adoption by a four-fifths vote of the City Council. This ordinance shall be in
full force and effect for a period of forty-five (45) days from the date of its adoption unless extended by
the City Council in accordance with the provisions of California Government Code Section 65858.
SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the
provisions of this Ordinance shall govern over any conflicting provisions of any other City code,
ordinance, resolution or policy.
SECTION 8. The City Council hereby finds and determines that the adoption of the Urgency
Ordinance is exempt pursuant to the provisions of the California Environmental Quality Act (CEQA),
Sections 15061 (b)(3) and 15308 and guidelines promulgated thereunder.
PASSED, APPROVED AND ADOPTED THIS 5`h DAY OF FEBRUARY 2008, BY THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR
BY. <
Jack Tanaka, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on
the 5th day of February, 2008 and was finally passed at a regular meeting of the City Council of the
City of Diamond Bar held on the 5th day of February, 2008 by the following vote:
AYES: Council Members:Cha;ng e Herrera, Tye, XPT/Eve ett, L/Tar.aka
NOES: Council Members: jyor..£
ABSENT: Council Members: oiie
ABSTAIN: Council Members: -Norte
d. & a,
City Clerk, City of Diamond Bar
CITY COUNCIL
Agenda # 7.1
Meeting Date: March 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Member of the City Council
VIA: James DeStefano, City Man g
TITLE: AN ORDINANCE OF THE ITY OF DIAMOND BAR EXTENDING
ORDINANCE NO. 02 (2008) PROHIBITING THE ISSUANCE OF PERMITS
FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS ACCORDING TO THE PROVISIONS OF
GOVERNMENT CODE SECTION 65858.
RECOMMENDATION:
Adopt Ordinance No. 02A (2008).
BACKGROUND/ANALYSIS:
On February 5, 2008, the City Council approved Interim Urgency Ordinance No. 02A (2008)
that instituted a 45 -day moratorium in the issuance of permits for the establishments of
amusement, entertainment and other specified congregation uses in the City of Diamond Bar.
The reason for the adoption of the Interim Urgency Ordinance was to address the increased
number of complaints in recent years about the secondary impacts of these facilities,
particularly pertaining to noise, traffic, parking and law enforcement.
Staff is researching various cities' codes and found that their codes have a variety of
development standards regulating the operation of the uses, as well as location or distance
requirement for creating a land use buffer zone. It is likely that City will have to craft new
development standards and location criteria that best meets the needs of the city. Time will
be required to prepare the new standards and location criteria, adopt the new regulations,
and update the Development Code. While the City is crafting the new regulations, there is an
immediate threat to the public health, safety and welfare pose by the amusement,
entertainment and other specified congregation uses. Therefore, the extension of the Interim
Urgency Ordinance is necessary to alleviate and address that threat until the permanent
regulations can be established. Government Code Section 65858 authorizes Council to
extend the Urgency Ordinance for 10 months and 15 days for a total of one year at a noticed
public hearing.
ENVIRONMENTAL REVIEW:
In accordance with the provisions of the California Environmental Quality Act (CEQA)
Guidelines, Sections 15061(b)(3) and 15308, the City has determined that this activity is
categorically exempt.
NOTICE OF PUBLIC HEARING:
Notice for this hearing was published in the Inland Valley Bulletin and the San Gabriel Valley
Tribune on February 22, 2008, in a 1/8 page display. Pursuant to Planning and Zoning Law
Government Code Section 65091(a)(3), if the number of property owners to whom a public
hearing notice would be mailed is greater than 1000, a local agency may provide notice by
placing a display advertisement 1/8 page in one newspaper of general circulation.
PREPAE:D B
Nanc'y'-zFongVA11CP
Community 0sv21apment Director
Attachments:
1. Ordinance No. 02A (2008); and
2. Interim Ordinance No. 02 (2008)
2
REVIEWED BY:
0
Dave Doyle
Assistant City Manager
ORDINANCE NO.02 (2008)
AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO
GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE OF
PERMITS FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND
OTHER SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS AND DECLARING THE URGENCY THEREOF.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Purpose and findings. Currently the establishment of amusement, entertainment and
other specified congregation uses and facilities is permitted in the commercial and office zoning
districts subject to compliance with applicable development standards and approval of a conditional
use permit. The City has received an increased number of complaints in recent years about the
secondary impacts of these facilities, particularly pertaining to noise, traffic, parking and law
enforcement.
The City is currently studying new development standards and locational criteria for amusement,
entertainment and specified congregation facilities. It is likely that zoning standards for these uses will
change as a result of this update. Due to the recent proliferation of complaints about amusement and
entertainment uses and because time will be required to prepare and adopt these new regulations
and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the
establishment of new amusement, entertainment and specified congregation facilities and uses in the
commercial and office zoning districts as of the date of adoption hereof until new permanent
regulations are prepared and adopted by the City Council.
SE=CTION 2. The issuance of permits for new amusement, entertainment and specified
congregation uses in the commercial and office zoning districts in the City of Diamond Bar is hereby
prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no
zoning permits or approvals, subdivision maps or building permits for new amusement, entertainment
or specified congregation facilities or uses shall be approved or issued in the commercial and office
zoning districts in the City during the pendency of this Ordinance or any extension thereof.
SE=CTION 3. Definitions. For purposes of this Ordinance, an "amusement, entertainment or
specified congregation facility or use" shall be defined as and shall include the following:
Clubs, lodges and private meeting halls
Computer services/network gaming centers
Indoor amusement/entertainment facilities
Bars and nightclubs
SE=CTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a
misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in County
jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such
a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the
foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to
abatement as provided by all applicable provisions of law.
SECTION 5. Severability. If any part or provision of this Ordinance or the application to any
person or circumstance is held invalid, the remainder of this Ordinance, including the application of
such part of provision to other persons or circumstances, shall not be affected and shall continue in
full force and effect. To this end, the provisions of this Ordinance are severable.
SECTION 6. Urgency. Based on the findings set forth in Section 1 hereof, the recent
proliferation of complaints demonstrate that amusement, entertainment and specified congregation
uses are posing a current and immediate threat to the public health, safety and welfare. This
Ordinance is necessary to alleviate and address that threat by prohibiting the establishment of new
amusement, entertainment and specified congregation uses that may be inconsistent with new zoning
standards currently being developed until those revised regulations can be established and adopted.
This ordinance is adopted pursuant to California Government Code Section 65858 and shall take
effect immediately upon adoption by a four-fifths vote of the City Council. This ordinance shall be in
full force and effect for a period of forty-five (45) days from the date of its adoption unless extended by
the City Council in accordance with the provisions of California Government Code Section 65858.
SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the
provisions of this Ordinance shall govern over any conflicting provisions of any other City code,
ordinance, resolution or policy.
SECTION 8. The City Council hereby finds and determines that the adoption of the Urgency
Ordinance is exempt pursuant to the provisions of the California Environmental Quality Act (CEQA),
Sections 15061 (b)(3) and 15308 and guidelines promulgated thereunder.
PASSED, APPROVED AND ADOPTED THIS 5`h DAY OF FEBRUARY 2008, BY THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR
BY: C�5��
Jack Tanaka, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on
the 5th day of February, 2008 and was finally passed at a regular meeting of the City Council of the
City of Diamond Bar held on the 5th day of February, 2008 by the following vote:
AYES: Council Members: Ch inq w Herrera_o Tye, APT/Everett, �1, % T_3
i3ak:
NOES: Council Members: Fyr,)r e
ABSENT: Council Members:,io le
ABSTAIN: Council Members:Noi-je
City Clerk, City of Diamond Bar
ORDINANCE NO. 02A (2008)
AN ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING
ORDINANCE NO. 02 (2008) PROHIBITING THE ISSUANCE OF PERMITS
FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS ACCORDING TO THE PROVISIONS OF
GOVERNMENT CODE SECTION 65858.
The City Council of the City of Diamond Bar does hereby ordain as follows:
Section 1. Moratorium Extended. Ordinance No. 02 (2008), adopted February 5,
2008, is hereby extended for 10 months and 15 days.
Section 2. Penalties. Violation of any provision of this Ordinance shall constitute a
misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in
County jail for not to exceed six (60 months, or by both such fine and imprisonment. Each
and every clay such a violation exists shall constitute a separate and distinct violation of this
Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a
public nuisance and shall be subject to abatement as provided by all applicable provisions of
law.
Section 3. Severability. If any part or provision of this Ordinance or the application
to any peon or circumstance is held invalid, the remainder of this Ordinance, including the
application of such part of provision to other persons or circumstances, shall not be affected
and shall continue in full force and effect. To this end, the provisions of this Ordinance are
severable.
Section 4. Purpose and Findings: Urgency. Currently the establishment of
amusement, entertainment and other specified congregation uses and facilities permitted in
the commercial and office zoning districts subject to compliance with applicable development
standards and approval of a conditional use permit. The City has received an increased
number of complaints in recent years about the secondary impacts of these facilities,
particularly pertaining to noise, traffic, parking and law enforcement.
The City is currently studying new development standards ad locational criteria for
amusement and specified congregation facilities. It is likely that zoning standards of these
uses will change as a result of this update. Due to the proliferation of complaints about
amusement and entertainment uses and because time will be required to prepare and adopt
these new regulations and update the zoning ordinance, this Ordinance is intended to extend
an interim moratorium on the establishment of amusement, entertainment and other specified
congregation uses as of the date of adoption hereof, until new regulations are prepared and
adopted by the City council. Based on the forgoing and the immediate threat to the public
health, safety and welfare pose by the amusement, entertainment, and other specified
congregation uses, this Ordinance is necessary to alleviate and address that threat until
permanent zoning regulations can be established. This ordinance is adopted pursuant to
California Government Code Section 65858 and shall take effect immediately upon adoption
of a four-fifths vote of the City Council. This ordinance shall be in full force and effect for a
period of 10 months and 15 days from March 21, 2008 unless extended by the City Council in
accordance with the provisions of California Government Code Section 65858.
Section 5. Conflicting Laws. For the term of this Ordinance, or any extension
thereof, the provisions of this Ordinance shall govern over any conflicting provisions or any
other City code, ordinance, resolution or policy.
Section 6. California Environmental Quality Act Finding. Pursuant to the
provisions of the California Environmental Quality Act (CEQA) Guidelines, Sections
15061(b)(3) and 15308, the City has determined that this activity is categorically exempt.
PASSED, APPROVED AND ADOPTED this 4th day of March, 2008.
Jack Tanaka, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar
held on the 4th day of March and was finally passed at the regular meeting of the City Council
of City of Diamond Bar held on the 4th day of March by the following vote:
AYES
Council Members:
Tommye Cribbins
City Clerk
CITY COUNCIL
Agenda # 7.1
Meeting Date: March 4, 2008
AGENDA REPORT
TO: Honorable Mayor and Member of the City Council
VIA: James DeStefano, City Man g
TITLE: AN ORDINANCE OF THE ITY OF DIAMOND BAR EXTENDING
ORDINANCE NO. 02 (2008) PROHIBITING THE ISSUANCE OF PERMITS
FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS ACCORDING TO THE PROVISIONS OF
GOVERNMENT CODE SECTION 65858.
RECOMMENDATION:
Adopt Ordinance No. 02A (2008).
BACKGROU NDIANALYSIS:
On February 5, 2008, the City Council approved Interim Urgency Ordinance No. 02A (2008)
that instituted a 45 -day moratorium in the issuance of permits for the establishments of
amusement, entertainment and other specified congregation uses in the City of Diamond Bar.
The reason for the adoption of the Interim Urgency Ordinance was to address the increased
number of complaints in recent years about the secondary impacts of these facilities,
particularly pertaining to noise, traffic, parking and law enforcement.
Staff is researching various cities' codes and found that their codes have a variety of
development standards regulating the operation of the uses, as well as location or distance
requirement for creating a land use buffer zone. It is likely that City will have to craft new
development standards and location criteria that best meets the needs of the city. Time will
be required to prepare the new standards and location criteria, adopt the new regulations,
and update the Development Code. While the City is crafting the new regulations, there is an
immediate threat to the public health, safety and welfare pose by the amusement,
entertainment and other specified congregation uses. Therefore, the extension of the Interim
Urgency Ordinance is necessary to alleviate and address that threat until the permanent
regulations can be established. Government Code Section 65858 authorizes Council to
extend the Urgency Ordinance for 10 months and 15 days for a total of one year at a noticed
public hearing.
1
ENVIRONMENTAL REVIEW:
In accordance with the provisions of the California Environmental Quality Act (CEQA)
Guidelines, Sections 15061(b)(3) and 15308, the City has determined that this activity is
categorically exempt.
NOTICE OF PUBLIC HEARING:
Notice for this hearing was published in the Inland Valley Bulletin and the San Gabriel Valley
Tribune on February 22, 2008, in a 118 page display. Pursuant to Planning and Zoning Law
Government Code Section 65091(a)(3), if the number of property owners to whom a public
hearing notice would be mailed is greater than 1000, a local agency may provide notice by
placing a display advertisement 118 page in one newspaper of general circulation.
Attachments:
1. Ordinance No. 02A (2008); and
2. Interim Ordinance No. 02 (2008)
REVIEWED BY:
Dave Doy
Assistant City Manager
2
ORDINANCE NO.o2 (2008)
AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO
GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE OF
PERMITS FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND
OTHER SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS AND DECLARING THE URGENCY THEREOF.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Purpose and findings. Currently the establishment of amusement, entertainment and
other specified congregation uses and facilities is permitted in the commercial and office zoning
districts subject to compliance with applicable development standards and approval of a conditional
use permit. The City has received an increased number of complaints in recent years about the
secondary impacts of these facilities, particularly pertaining to noise, traffic, parking and law
enforcement.
The City is currently studying new development standards and locational criteria for amusement,
entertainment and specified congregation facilities. It is likely that zoning standards for these uses will
change as a result of this update. Due to the recent proliferation of complaints about amusement and
entertainment uses and because time will be required to prepare and adopt these new regulations
and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the
establishment of new amusement, entertainment and specified congregation facilities and uses in the
commercial and office zoning districts as of the date of adoption hereof until new permanent
regulations are prepared and adopted by the City Council.
SECTION 2. The issuance of permits for new amusement, entertainment and specified
congregation uses in the commercial and office zoning districts in the City of Diamond Bar is hereby
prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no
zoning permits or approvals, subdivision maps or building permits for new amusement, entertainment
or specified congregation facilities or uses shall be approved or issued in the commercial and office
zoning districts in the City during the pendency of this Ordinance or any extension thereof.
SECTION 3. Definitions. For purposes of this Ordinance, an "amusement, entertainment or
specified congregation facility or use" shall be defined as and shall include the following:
Clubs, lodges and private meeting halls
Computer services/network gaming centers
Indoor amusement/entertainment facilities
Bars and nightclubs
SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a
misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in County
jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such
a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the
foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to
abatement as provided by all applicable provisions of law.
SECTION 5. Severability. If any part or provision of this Ordinance or the application to any
person or circumstance is held invalid, the remainder of this Ordinance, including the application of
such part of provision to other persons or circumstances, shall not be affected and shall continue in
full force and effect. To this end, the provisions of this Ordinance are severable.
SECTION 6. Urgency. Based on the findings set forth in Section 1 hereof, the recent
proliferation of complaints demonstrate that amusement, entertainment and specified congregation
uses are posing a current and immediate threat to the public health, safety and welfare. This
Ordinance is necessary to alleviate and address that threat by prohibiting the establishment of new
amusement, entertainment and specified congregation uses that may be inconsistent with new zoning
standards currently being developed until those revised regulations can be established and adopted.
This ordinance is adopted pursuant to California Government Code Section 65858 and shall take
effect immediately upon adoption by a four-fifths vote of the City Council. This ordinance shall be in
full force and effect for a period of forty-five (45) days from the date of its adoption unless extended by
the City Council in accordance with the provisions of California Government Code Section 65858.
SECTION 7. Conflicting taws. For the term of this Ordinance, or any extension thereof, the
provisions of this Ordinance shall govern over any conflicting provisions of any other City code,
ordinance, resolution or policy.
SECTION 8. The City Council hereby finds and determines that the adoption of the Urgency
Ordinance is exempt pursuant to the provisions of the California Environmental Quality Act (CEQA),
Sections 15061 (b)(3) and 15308 and guidelines promulgated thereunder.
PASSED, APPROVED AND ADOPTED THIS 5" DAY OF FEBRUARY 2008, BY THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR
BY:
Jack Tanaka, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on
the 5th day of February, 2008 and was finally passed at a regular meeting of the City Council of the
City of Diamond Bar held on the 5th day of February, 2008 by the following vote:
AYES: Council Members:chamg, Herrera, T. -,.Te, ; T/Exrc— et—L,
NOES: Council Members:yoz.,.e
ABSENT: Council Members:;] ,,e
ABSTAIN: Council Members:i.aie
'L. a a, .
City ClerQ City of Diamond Bar
ORDINANCE NO. 02A (2008)
AN ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING
ORDINANCE NO. 02 (2008) PROHIBITING THE ISSUANCE OF PERMITS
FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER
SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE
ZONING DISTRICTS ACCORDING TO THE PROVISIONS OF
GOVERNMENT CODE SECTION 65858.
The City Council of the City of Diamond Bar does hereby ordain as follows:
Section 1. Moratorium Extended. Ordinance No. 02 (2008), adopted February 5,
2008, is hereby extended for 10 months and 15 days.
Section 2. Penalties. Violation of any provision of this Ordinance shall constitute a
misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in
County jail for not to exceed six (60 months, or by both such fine and imprisonment. Each
and every day such a violation exists shall constitute a separate and distinct violation of this
Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a
public nuisance and shall be subject to abatement as provided by all applicable provisions of
law.
Section 3. Severability. If any part or provision of this Ordinance or the application
to any peon or circumstance is held invalid, the remainder of this Ordinance, including the
application of such part of provision to other persons or circumstances, shall not be affected
and shall continue in full force and effect. To this end, the provisions of this Ordinance are
severable.
Section 4. Purpose and Findings: Urgency. Currently the establishment of
amusement, entertainment and other specified congregation uses and facilities permitted in
the commercial and office zoning districts subject to compliance with applicable development
standards and approval of a conditional use permit. The City has received an increased
number of complaints in recent years about the secondary impacts of these facilities,
particularly pertaining to noise, traffic, parking and law enforcement.
The City is currently studying new development standards ad locational criteria for
amusement and specified congregation facilities. It is likely that zoning standards of these
uses will change as a result of this update. Due to the proliferation of complaints about
amusement and entertainment uses and because time will be required to prepare and adopt
these new regulations and update the zoning ordinance, this Ordinance is intended to extend
an interim moratorium on the establishment of amusement, entertainment and other specified
congregation uses as of the date of adoption hereof, until new regulations are prepared and
adopted by the City council. Based on the forgoing and the immediate threat to the public
health, safety and welfare pose by the amusement, entertainment, and other specified
congregation uses, this Ordinance is necessary to alleviate and address that threat until
permanent zoning regulations can be established. This ordinance is adopted pursuant to
California Government Code Section 65858 and shall take effect immediately upon adoption
of a four-fifths vote of the City Council. This ordinance shall be in full force and effect for a
period of 10 months and 15 days from March 21, 2008 unless extended by the City Council in
accordance with the provisions of California Government Code Section 65858.
3
Section 5. Conflicting Laws. For the term of this Ordinance, or any extension
thereof, the provisions of this Ordinance shall govern over any conflicting provisions or any
other City code, ordinance, resolution or policy.
Section 6. California Environmental Quality Act Finding. Pursuant to the
provisions of the California Environmental Quality Act (CEQA) Guidelines, Sections
15061(b)(3) and 15308, the City has determined that this activity is categorically exempt.
PASSED, APPROVED AND ADOPTED this 4th day of March, 2008.
Jack Tanaka, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar
held on the 4th day of March and was finally passed at the regular meeting of the City Council
of City of Diamond Bar held on the 4th day of March by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
ATTEST
4
Tommye Cribbins
City Clerk
❑ .a
TO:
r i 1 i i is ! • � 1' i `y _ 1a � ►
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
CITY CLERK
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
Signature
CITY CLERK
\ P
�` �C Y'f, ��I ` ' ref ❑, �_.�
•
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
r
`�Sigrr�ature ,�