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HomeMy WebLinkAbout02/05/2008C• ouncile �r_ a Tuesday, February 5, 2008 6:00 p.m. -- Study Session CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Wen Chang Council Member Carol Herrera Council Member Steve Tye City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Churnbers. The City ofDiamond Bar uses recycled paper and encourages you to do the same. HIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY RE=MAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM 1 CITY OF DIAMOND BAR CITY COUNCIL AGENDA February 5, 2008 Next Resolution No. 2008-4 Next Ordinance No. 01 (2008) STUDY SESSION: 6:00 p.m. Room CC -8 ► Inland Valley Humane Society Rehabilitation Project Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Lee Bendell Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett, Mayor Tanaka Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 11.1 Presentation of Certificates of Recognition to Students with Chaparral Middle School, Lorbeer Middle School and South Pointe Middle School for participating in the Diamond Bar Friends of the Library Third Annual "Read Together Challenge" held on November 27, 2007. 1.2 Introduction of new City Employees: Cecilia Arellano, Public Information Coordinator and Patrick Gallegos, Management Analyst. BUSINESS OF THE MONTH: 1.3 Presentation of City Tile to Orien J. Pagan, owner of Orien J. Pagan, EA Tax & Financial, 23555 Golden Spgs., Suite A2, as Business of the Month, February, 2008. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: February 5, 2008 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk Ccompletion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Community Trails Meeting — February 12, 2008 — 6:00 p.m., Diamond Bar Center Pine Room, 1600 S. Grand Ave. 5.2 Planning Commission Meeting — February 12, 2008 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 State Route 60/1-emon Avenue Interchange Project Public Information Meeting — February 13, 2008 — 6:30 - 8:30 p.m., Room CC -6, AQMD/Government Center, 21865 Copley Dr. 5.4 Traffic and Transportation Commission Meeting — February 14, 2008 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.5 President's Holiday — February 18, 2008 — City Offices will be closed in observance of President's Holiday. City offices will reopen Tuesday, February 19, 2008. 5.6 City Council Meeting — February 19, 2008 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.7 Site D Scoping Meeting — February 21, 2008 — 6:30 p.m., AQMD/Government Center Room CC -6, 21865 Copley Dr. 5.8 Household Hazardous Waste and E -Waste Roundup — Saturday, February 23, 2008 — 9:00 a.m. to 3:00 p.m., - Gateway Corporate Center 1300 Block of Bridge Gate Dr. February 5, 2008 PAGE 3 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Regular Meeting of January 15, 2008 — Approve as submitted. (b) Special Meeting of January 22, 2008 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes — November 15, 2007 - Receive and file. 6.3 Traffic and Transportation Commission Minutes — November 8, 2007 - Receive and file. 6.4 Ratification of Check Register — Ratification of Check Register dated January 9, 2008 through January 30, 2008 totaling $1,900,370.25. Requested by: Finance Department 6.5 Treasurer's Statement - month of December, 2007. Recommended Action: Approve. Requested by: Finance Department 6.6 Approve Reduction of 50% of Surety Bond No. TM5040784/6314003 Posted by Brookfield Diamond Bar Village LLC for Tract 62482 (Vantage Townhomes) to Complete Street Improvements. Recommended Action: Approve. Requested by: Public Works Department 6.7 Adopt Resolution No. 2008 -XX: Approving the Application for Environmental Enhancement and Mitigation (EEM) Program Under Section 164.56 of the Streets and Highways Code for the Diamond Bar Urban Reforestation Project Along State Route 57/60 Freeway Corridor. Recommended Action: Adopt. Requested by: Public Works Department February 5, 2008 PAGE 4 6.8 Approval of Contract Amendment with Inland Valley Humane Society/SPCA in the Amount of $15,000 Per Year for Five Years (A Total of $75,000) to Fund Extensive Animal Shelter Renovation and Expansion. (Continued from January 15, 2008). Recommended Action: Approve. Requested by: City Manager E5.9 Adopt Resolution No. 2008 -XX Approving the Application for $113,083 of Land and Water Conservation Grant Funds, which if Awarded, Requires a $113,084 Match from the City, for the Summitridge Park Trailhead Project Below the Lower Parking Lot of the Diamond Bar Center Leading to the Summitridge Park Southern Trail. Recommended Action: Adopt. Requested by: Community Services Department 6.10 Award Contract to FS Construction for Construction of Batting Cages at Peterson and Pantera Parks in the Amount of $150,710.50, Plus a Contingency of $15,100 (10%) for a Total Authorization of $615,810.50; and Appropriation of $49,160.50 from the Park Development Fund to Fully Fund Project. Recommended Action: Award and Appropriate. Requested by: Community Services Department 6.11 Transmittal of Comprehensive Annual Financial Report for the Year Ended June 30, 2007. Recommended Action: Receive and File. Requested by: Finance Department 6.12 Approval of Contract Amendment No. 1 with Municipal Software Corp. (MSC) Resulting in a Reduction of $31,500; Approval of Contract Amendment No. 1 with Go Live Technology, Inc. Resulting in an Increase of $31,500 to Continue the "On -Line" Development Services Permitting Systems" Implementation; and, Authorize the City Manager to Sign both Contract Amendments. Recommended Action: Approve and Authorize. Requested by: IS Department February 5, 2008 PAGE 5 7. PUBLIC HEARINGS: 7:00 p.m., or as soon as the matter can be heard. 7.1 Continued Public Hearing - Appeal of Planning Commission Denial of Conditional Use Permit 2007-09, Development Review 2007-22 and Variance 2007-05— A Request to Install and Operate a Telecommunications Facility at Ronald Reagan Park at 2201 Peaceful Hills Rd. — APN: 8765-015-900. (Continued from November 20, 2007). Recommended Action: Continue the matter to April 1, 2008. Requested by: Planning Department 8. COUNCIL CONSIDERATION: 8.1 First Reading of Ordinance No. 0X(2008): An Ordinance Establishing Video Franchise Fees, PEG Fees, Penalties and Other Related Matters for State Video Franchise Agreements and Amending the Diamond Bar Municipal Code. Recommended Action: Approve First Reading by title only; waive full reading of Ordinance No. OX (2008). Requested by: City Manager 8.2 Approval of Contract Amendment to the Wildlife Corridor Conservation Authority (WCCA) Joint Exercise of Powers Agreement to Increase the Annual Monetary Contribution of Parties. (Continued from January 15, 2008). Recommended Action: Approve. Requested by: City Manager 8.3 Adopt Ordinance No. 0X(2008): An Interim Urgency Ordinance Pursuant to Government Code Section 65858 Prohibiting the Issuance of Permits for Establishments of Amusement, Entertainment and Other Specified Congregation Uses in the Commercial and Office Zoning District. Recommended Action: Adopt. Requested by: Planning Department 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: MINUTES OF THE CITY COUNCIL Agenda No. 6 . i (a, ) REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 15, 2008 DKA " 'a CLOSED SESSION: 6:00 p.m., Room CC -8 FT Public Comments on Closed Session Agenda poll Government Code Section 54956.9(a) — Pending Litigation — (2 Cases) (1) People of the State of California v. Ratan Hospitality, LLS (Scribbles) Case No. BC 351925 (2) Ayad, et al v. Diamond Bar — Case No. BC 347013 Closed Session adjourned at 6:35 p.m. CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to order at 6:43 p.m. in The Government Center/SCAQMD Building Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that there were no public comments on the Closed Session agenda and no reportable action was taken by the City Council. PLEDGE OF ALLEGIANCE: INVOCATION: invocation. ROLL CALL: Everett and Mayor Tanaka. Council Member Herrera led the Pledge of Allegiance. Pastor Randy Lanthripe, Church in the Valley, gave the Council Members Chang, Herrera, Tye, Mayor Pro Tem Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Fred Gubman, Planning Manager; Ken Desforges, IS Director; Ryan McLean, Asst. to CM; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Dennis Tarango, Building Official; Cecilia Arellano, Public Information Coordinator; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: CM/DeStefano stated that the Study Session scheduled for tonight was canceled due to the Inland Valley Humane Society Executive Director, Bill Harford, being ill and unable to attend tonight's meeting. He also stated that Mr. Harford had requested that the item be continued until February 5th. C/Herrera moved, C/Chang seconded, to continue Consent Calendar Item 6.7 to February 5, 2008. Motion carried by the following Roll Call vote: JANUARY 15, 2008 PAGE 2 CITY COUNCIL AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 2 3 rd SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 11.1 C/Tye proclaimed January 2008 as "National Blood Donor Month" and presented the proclamation to Micha Mann with the American Red Cross. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 CM/DeStefano stated that the Alameda Corridor — East Construction Authority was here tonight to update the Council and public on the Grade Separation Project as well as announce the reopening of some streets and the closure of Washington St. CM/DeStefano went on to introduce Mr. Rich Richmond with ACE. Mr. Richmond thanked the City Council and staff for their help in moving the project forward. He then introduced Girish Roy, Project Managerwho spoke regarding the Project. Girish Roy, Project Manager, presented traffic detour plans for the Metrolink access closure. The plan includes closure of the intersection of Brea Canyon Rd.and Washington St.as well as, the access road to the Metrolink Station and the reopening of Currier Rd. and Brea Canyon Rd. north up to Spanish Ln. with access through the traffic signal to the Metrolink parking area. By doing this the contractor will be able to move the construction on the south side of the railroad, excavate Brea Canyon Rd. and portions of Washington St. at the same time in order to save a significant amount of time in moving the project forward and open Brea Canyon Rd. to through traffic by mid -summer. He stated that construction notices will be sent out to Metrolink riders and affected residents. PUBLIC COMMENTS: Sawarn Dabgotra, announced that on January 27, 2008 his organization would celebrate India's 58th Republic Day Celebration at the Diamond Bar Center from 5:30 to 9:30 p.m. He invited Council and the Community to attend. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Holiday Tree Curbside Collection Program — December 26, 2007 through January 18, 2008. Trees free of decorations and flocking may be left on the curb for free pickup during this period. Any tree six (6) feet or above must be JANUARY 15, 2008 PAGE 3 CITY COUNCIL cut in half. 5.2 Winter Snow Fest — January 19, 2008 — 10:00 a.m. to 4:00 p.m., Pantera Park, 738 Pantera Drive. r. 5.3 Planning Commission Meeting — January 22, 2008 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.4 Parks and Recreation Commission Meeting — January 24, 2008 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.5 Caltrans Public Meeting "State Route 60/Lemon Avenue Interchange Project" — January 29, 2008 — 6:30 p.m. — 8:30 p.m., Room CC -6, SCAQMD/Government Center, 21865 Copley Drive. 5.6 City Council Meeting — February 5, 2008 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. CONSENT CALENDAR: C/Chang moved, C/Tye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session Minutes of December 18, 2007 —as submitted. 6.1.2 Regular Meeting of December 18, 2007 — as submitted. 6.2 RATIFIED CHECK REGISTER—dated December 13, 2007 through January 8, 2008, totaling $1,223,654.55. 6.3 APPROVED TREASURER'S STATEMENT — month of November 2007. 6.4 ADOPTED RESOLUTION NO. 2008-01: CONFIRMING THE APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. 6.5 APPROVED NOTICE OF COMPLETION FOR RESIDENTIAL AREA 3 AND ARTERIAL ZONE 1 SLURRY SEAL/CHIP SEAL PROJECT BY DOUG MARTIN CONTRACTING COMPANY 6.8 ADOPTED RESOLUTION NO. 2008-02: ESTABLISHING AN APPROVED VENDOR LIST AS DEFINED IN ORDINANCE NO. 05(2006) TO BE IN EFFECT FROM FEBRUARY 1, 2008 UNTIL JANUARY 31, 2009. JANUARY 15, 2008 PAGE 4 CITY COUNCIL 6.9 APPROVED NOTICE OF COMPLETION FOR MODIFICATION OF TRAFFIC SIGNALS AT BREA CANYON ROAD/SILVER BULLET DRIVE; DIAMOND BAR BOULEVARD/SHADOW CANYON DRIVE; DIAMOND BAR BOULEVARD/MOUNTAIN LAUREL WAY; GOLDEN SPRINGS DRIVE/PROSPECTORS ROAD, AND GRAND AVENUE/DIAMOND BAR BOULEVARD/HIGHLAND VALLEY, BY MACADEE ELECTRIC. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.6 APPROVE CONTRACT AMENDMENT TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY (WCCA) JOINT EXERCISE OF POWERS AGREEMENT INCREASING THE ANNUAL MONETARY CONTRIBUTION OF PARTIES. C/Herrera said she was concerned about this matter because although it was reasonable that the dues might be increased, a 400% increase from $500 per year to $2000 per year was not justified. She believed it was time for the City to determine whether its membership in various organizations was beneficial to the City and its residents. WCCA is an organization that has oftentimes been at odds with the City, challenging the City's administrators and Council Members on their actions and decisions. She was not sure that there was any benefit to continuing a membership in the organization. She recommended that the matter be tabled until further investigation can be completed with respect to potential liabilities in being or not being a member of this or other organizations. Also, she wanted to know the jurisdiction of the Wildlife Corridor Conservation Authority and whether WCCA could impose "Eminent Domain" under either scenario. She said it was her understanding that WCCA has jurisdiction over all member cities and that they can impose "Eminent Domain" within those member city boundaries. M/Tanaka felt it was beneficial to remain a member of WCCA in order to provide the City the opportunity to explain the City's position. C/Tye said he would prefer to be at meetings during which the City is being discussed rather than be outside the meeting having WCCA discuss D.B. However, his statement was not meant to indicate that he agreed that the City should agree to quadruple the membership fee. It bears looking into and he agreed with C/Herrera's concerns and request for additional information. C/Chang felt the City should remain involved with WCCA and agreed that the Council should further discuss the matter after staff has uncovered additional information. C/Herrera moved, C/Tye seconded to table Consent Calendar Item 6.6. Motion carried by the following Roll Call vote: JANUARY 15, 2008 IN AYES NOES: ABSENT PAGE 5 CITY COUNCIL COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka COUNCIL MEMBERS: None COUNCIL MEMBERS: None 6.7 APPROVE CONTRACT AMENDMENT WITH INLAND VALLEY HUMANE SOCIETY/SPCA IN THE AMOUNT OF $75,000 OVER A PERIOD OF FIVE YEARS TO FUND EXTENSIVE ANIMAL SHELTER RENOVATION AND EXPANSION — Continued to February 5, 2008 by unanimous vote of Council. PUBLIC HEARINGS: i'.1 CONSIDERATION OF ADOPTING RESOLUTION NO. 2008-03: APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN THE AMOUNT OF $498,368 FOR FY 2008-09 TO INCLUDE $360,613 IN NEW ALLOCATED FUNDS AND $137,755 IN REALLOCATED FUNDS. CDD/Fong stated that the purpose of the program is to benefit low and moderate -income families. Funds may be used for a variety of community development activities such as public services, administration and public works projects. She elaborated on the proposed allocations and recommended that the City Council open the Public Hearing, receive testimony and Adopt Resolution No. 2008-03. M/Tanaka opened the Public Hearing. Jane Taylor, CEO, Pomona Valley YMCA, announced that among the services that the money is used for, monies were also being used to assist a homeless family in D.B. and provide childcare. Monies have also been used to tutor kids in the area. She thanked the City Council for the allocation. Wlith no further testimony being offered, M/Tanaka closed the Public Hearing. C/Chang said that the City was aware of the services provided by the YMCA and that many residents including his family have benefited from their service. C/Tye asked why on Page 5 of the report it indicated the YMCA childcare allocation was reduced by $65 and another allocation was proposed to remain at $5,000 rather than be increased to the $10,000 requested. It made sense to him to allocate funds to the YMCA as requested and perhaps postpone for six months to a year "low energy restroom door retrofit at the Diamond Bar Center. JANUARY 15, 2008 PAGE 6 CITY COUNCIL CM/DeStefano explained that there is a cap in each category of allocated funds. The D.B. YMCA program is in the "public service" category that allows for a maximum of 15% of the total dollars. Therefore, the maximum for that category is about $5,491. Should the Council decide to add to the YMCA allocation, for example, the funds would be taken from the Senior Services program and then the City would provide the additional funds to supplement the Senior Services program from the General Fund. The reason for the reduction over the previous year is because the total allocation is less than the previous year and there was a resulting percentage drop across the board. C/Herrera remembered in years past 20-30 individuals came before the Council requesting funds. Unfortunately, there was not enough money to go around. The Government has significantly cut the allocations to cities and in some years it was questionable whether the City would get any CDGB money. Staff has worked hard to come to a balance with the allocations, C/Herrera moved, C/ Chang seconded to Adopt Resolution No. 2008-03. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: 8.1 AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MAXIMUS TO PREPARE A COMPREHENSIVE USER FEE AND RATE STUDY FOR THE DEVELOPMENT SERVICES DIVISIONS (BUILDING AND SAFETY AND PLANNING AND ENGINEERING) AND COMMUNITY SERVICES DEPARTMENT IN THE AMOUNT OF $36,400. CM/DeStefano presented staff's report and recommended Council's concurrence to enter into a Professional Services Agreement with Maximus to provide Council with the opportunity to study the recommendations and reach a decision regarding fees for service to be charged in the ensuing year and to build the results into the upcoming budget. CDD/Fong went on to elaborate on the parameters of the contract requests and explained that Maximus was selected based on the company's past experience, scope of work and proposed cost. The scope of service would include a complete review of the City's existing fees and costs; development of a newly proposed cost -recovery fee schedule that would be legally defensible and incorporate applicable State Code amendments and other related studies. Staff recommends that Council review the proposed JANUARY 15, 2008 PAGE 7 agreement and approve the contract. CITY COUNCIL C/Chang recommended that Maximus be directed to study the length of review time for various project phases and include a study of the Diamond Bar Center expenses being covered by the income received. There was no one present who wished to comment on this matter. C/Chang moved, MPT/Everett seconded to approve a Professional Services Agreement with Maximus. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye wished everyone a Happy New Year. He stated that on January 7 he and C/Chang attended the Economic Development Subcommittee meeting where Staff gave an update on opportunities within the City. On January 19 he hoped residents would join with the City to celebrate the Snow Fest. On January 24 he hoped that residents would also plan to attend the Education Summit being hosted by Assemblyman Bob Huff and State Senator Bob Margett. The featured speaker will be Dr. David Long, California Secretary of Education, The event will be held at Citrus College in Glendora from 6:00 p.m. to 8:00 p.m. C/Herrera echoed C/Tye's sentiments. She hoped to see residents participate in the Snow Fest and hoped for good weather. As the City moves into its phase of calculating next year's budget she would like staff and Council to more fully scrutinize its memberships and what benefits the City receives from them. C/Herrera announced that Diamond Bar Honda will be leaving and taking with it about $300,000 to$400,000 in sales tax revenues — money that will no longer be available to the City. She had hoped that the City would be further along in recruiting additional businesses to D.B. but some opportunities seemed to have slipped away. She stated that it is even more critical now that the Council make very deliberate and well thought out decisions by deciding what will bring the best return to the City. While the City enjoys a nice reserve it will not last. Residents commented to her during the election that the City should just backfill the General Fund with the surplus. That can be done for only a certain length of time until the reserves are gone. In the event of a catastrophic occurrence there would be no reserves, which she felt would be irresponsible governance. C/Chang wished everyone a Happy New Year. He stated that he expects the economy to be a bit softer in 2008 and that the public can be assured that the City Council would be cautious when it comes to spending without cutting the quality of Services. C/Chang stated that the Economic Development Committee keeps an eye JANUARY 15, 2008 PAGE 8 CITY COUNCIL on the vacancies in the City and discusses what can be done to improve the economy. He spoke about shopping areas and other areas of the City that need to be filled and rehabilitated and what the Committee is hoping to accomplish. When staff indicated that Panda Express was no longer planning to locate in D.B. C/Tye encouraged C/Chang to contact the owner whom he knows to encourage him to reconsider. The owner told him that he needs to study the feasibility of the business in D.B. but will continue to own the property. MPT/Everett encouraged everyone to participate in economic development and other pursuits that bolster the City's economy. He wished everyone a very Happy New Year and a "Great 08." There are serious financial issues facing the State and cities. Education is one of the most vulnerable areas of the State's budget. D.B. is very fortunate to have outstanding school districts supporting its students. MPT/Everett said he would be in Sacramento tomorrow attending a League of California Cities Seminar. Education is vital and many people moved to D.B. for the excellent education. He read an analysis of the education and facilities exposures due to budget considerations. At the same time there was an analytical, constructive, positive and encouraging analysis of school by school within the district and he felt that this year would be no different — it would be tough because of funds and lack of funds but with the commitment of parents, teachers and staff it will be a great year. Today he spoke to elementary students about government. The event was very, very encouraging because they were very well informed about the Federal Government. He encouraged everyone to partake of the new businesses in town. He encouraged business people to attend the Chamber's Government Affairs meeting. Today Bill Dwyer, a former LA Times sports editor wrote an interesting article about UCLA receiving a letter of inquiry from the NCAA seeking information about possible illegal contact between a recruit and a person representing the interests of the University. He elaborated on what occurred and hoped that everyone could gain from that perspective and move forward into the year 2008 with integrity, enthusiasm and honesty in spite of dismal facts going forward. M/Tanaka stated that on December 19 he attended the DB 4 -Youth meeting during which next year's activities were discussed followed by a holiday celebration with music and refreshments. On December 20 he and CM/DeStefano attended the Regional Chamber of Commerce Board Meeting. The D.B. Chinese-American Association held its quarterly birthday celebration and Christmas party. He attended the L.A. County Sanitation District meeting and later that afternoon the D.B. Seniors Holiday Dinner Dance which C/Tye also attended. On January 8 the D.B. Seniors held their installation and lunch. He congratulated Joe Piper, incoming President and Board Member. MPT/Everett and M/Tanaka attended the ribbon -cutting ceremonies for CITI Financial. On January 14 M/Tanaka and CM/DeStefano met with Nick Conway, Executive Director, San Gabriel Council of Governments for orientation and regional update regarding transportation, housing, employment and other issues. On Monday it was an honor for his wife Wanda and him to attend the Indo -American Community Federation installation and dinner. He congratulated new president Surinder Bhogal and the rest of his board. He wished everyone a Happy New Year filled with good health and much happiness. JANUARY 15, 2008 PAGE 9 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular City Council meeting at 8:04 p.m. FOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this JACK TANAKA, MAYOR day of Agenda No. 6 . 1 ( t- ) LP*)"R A F MINUTES OF THE CITY COUNCIL T SPECIAL MEETING OF THE CITY OF DIAMOND BAR JANUARY 22, 2008 CALL TO ORDER: Mayor Tanaka called the Special Meeting to order at 9:05 a.m. in Conference Room B of the Diamond Bar City Hall, 21825 Copley Dr. PLEDGE OF ALLEGIANCE: Mayor Tanaka led the Pledge of Allegiance. ROLL CALL: Council Members, Herrera, Tye, Mayor Pro Tem Everett and M/Tanaka. Council Member Chang was excused. Also Present: James DeStefano, City Manager; David Doyle, Asst. City Manager; Scott Grossberg, JPIA Attorney for City; Michael Jenkins, City Attorney (telephonically); and, Tommye Cribbins, City Clerk. CLOSED SESSION: Public Comments on Closed Session Agenda — No Public Comments made. ► Government Code Section 54956.9(x) — Pending Litigation — (1 case) Ayad, et al v. Diamond Bar Case No. BC 347013 ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the Closed Session at 9:47 a.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2008. JACK TANAKA, MAYOR Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM 21865 Copley Drive Diamond Bar, CA 91765 NOVEMBER 15, 2007 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Dave Grundy, Benny Liang, Vice Chairman Ruth Low and Chairman Ted Owens Absent: Commissioner Lew Herndon was excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Alison Meyers, Recreation Specialist and Marisa SomenZi, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the October 25, 2007 Regular Meeting. VC/Low moved, Chair/Owens seconded, to approve the Minutes for the October 25, 2007 Regular meeting as presented. Without objection, the motion was so ordered with C/Grundy and C/Liang abstaining and C/Herndon absent. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RS/Meyers Chair/Owens asked how many spaces were left for the annual Rose Parade. SAA/Somenzi said she would get the information to Chair/Owens. Chair/Owens asked if there was a discount forthe second and third child for youth basketball and CSD/Rose responded that there was a $5 discount. Chair/Owens wanted to know if local businesses sponsored the adult basketball teams. CSD/Rose indicated that teams pay their own fees but the NOVEMBER 15, 2007 PAGE 2 P&R COMMISSION teams may go out and get their own sponsors. CSD/Rose reported that Mickey McKitrick was hired as the full time youth and adult sports coordinator. 2.2 PARKS REPORT — PMS/Jordan PMS/Jordan stated that he would have SAA/Somenzi schedule park walkthroughs via email with each Commissioner with the goal to have the walkthroughs completed by January 24, 2008. C/Grundy asked if there were recent reports of vehicles on the fields. PMS/Jordan responded no, that since the last discussion there have been no further incidents. He further stated that staff still intends to install the fence at Pantera. CSD/Rose said that staff was working on getting the specifications for let of bids. VC/Low asked if any plaques had been recovered and PMS/Jordan said there was no update. The last plaque taken was from the City monument entrance on Brea Canyon. 2.3 CIP PROGRAM REPORT — CSD/Rose a. Batting Cages at Peterson and Pantera Parks — plans being finalized and possibly out to bid by the beginning of December. b. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center — one set of plans finished and one set to be finished. C. Sycamore Canyon Park Trail — Phase III — the portion of the trail from the waterfall to the steps at the trailhead off of Diamond Bar Boulevard. Staff has just begun getting the construction documents worked on with the estimated cost slightly higher than the budget and staff has asked the consultant to rework the documents. One of the consultant's goals was to have an alternative set of stairs that instead of the concrete stairs that is used to access the lower level of trail and the cost has pushed the budget beyond its limit. C/Grundy asked if there were plans to have a natural trail all of the way down Sycamore Canyon Park Trail avoiding any of the concrete culverts? CSD/Rose responded that ultimately, the trail would be a decomposed granite surface or a natural surface with a binder. C/Grundy asked if it was possible to move the trail to the right of the culvert and create a switchback into the creek area. CSD/Rose said that scenario was a possibility in the future. Staff is planning for a Phase III and Phase IV and the Phase III would be from the concrete staircase to the trailhead and Phase IV would go from the concrete staircase straight to the pad area behind the homes on Rio Lobos. C/Grundy said he would love to see a plan for a trail that has no concrete at all in it — no concrete stairs and no culvert. To him, a trail is a natural path through the woods/hills so if there were any NOVEMBER 15, 2007 PAGE 3 P&R COMMISSION opportunity to avoid any of the concrete it would be, in his opinion, more in keeping with the way a trail would normally be constructed. Ultimately that would be the goal but for now the concrete portion would be needed. That portion of the trail would be replaced during a future phase. Currently, the funds available are not sufficient to create a different access. C/Grundy said he brought up the issue because concrete work can be expensive and if staff looked for a more natural access pathway whether that would be cheaper than looking at concrete. CSD/Rose said the concrete steps already exist and the additional steps would be wood steps. Chair/Owens asked what modifications were proposed for the batting cages. CSD/Rose responded that the original plans called for 8" pipe and those were reduced to 4" pipe. The other modification was that instead of the joints of the roofing section being welded they would be changed to clamps used on chain link fences. Both modifications were anticipated to save considerable dollars. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang thanked staff and his colleagues for a great year and wished everyone happy and safe holidays. VC/Low said she received a comment from a resident who is a grandmother and wanted to know if the City could put in some benches where the kids play in Sycamore Canyon Park. This year has gone by very quickly. Congratulations to staff for a great year and for implementing the new summer programs. The City has much to be proud about and the residents have really benefited from staff's efforts. She wished everyone a Happy Thanksgiving and happy holidays. C/Grundy wished everyone happy holidays and offered many thanks and congratulations for some very significant accomplishments — Sycamore Canyon playground renovation, movies in the park, Lorbeer and preserving the investment in the sod at Pantera Park. C/Grundy said he missed the last Commission meeting because he was involved with his father's property in San Diego County and wanted to report how it was amazing that the firefighters were able to get to so many structures between Highway 15 and where his father lived off of Mission Road. Between the two points it was reported to be a complete burn area and yet when they drove through the area none of the homes were burned. The firefighters did a fantastic job. What is amazing is that the burn areas go up around the houses but the houses remain intact. His hat is off to the firefighters across California and the tremendous job that they did during the firestorms. Chair/Owens said he too appreciated staff's good work and on keeping the NOVEMBER 15, 2007 PAGE 4 P&R COMMISSION commissioners so well informed about what is going on in the City with parks and recreation and for taking such good care of the City's park facilities. He has been in the business for 30 years and this is the best job he has seen by any staff in keeping the Commission and the residents informed. There are no complaints and riot many residents at the meetings, which is an indication to him that residents are happy and informed. ADJOURNMENT: With no further business before the Parks & Recreation Commission, Chair/Owens adjourned the meeting at 7:43 p.m. to January 24, 2008. Respectfully Submitted, BOB ROSE, SECRETARY Attest: TED OWENS, CHAIRMAN Agenda No. 6.3 CITY OF DIAMOND BAR M114UTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING NOVEMBER 8, 2007 CALL TO ORDER: Chairman Shay called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Mok led the Pledge of Allegiance. OATH OF OFFICE: CC/Cribbins administered the Oath of Office to Kevin House, incoming Traffic and Transportation Commissioner. ROLL CALL: Commissioners Kevin House, Jimmy Lin, Liana Pincher, Vice Chairman Kenneth Mok and Chairman Michael Shay Also Present: David Liu, Public Works Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer and Marcy Hilario, Senior Administrative Assistant. I, APPROVAL OF MINUTES: A. Minutes of the October 11, 2007 meeting. Chair/Shay moved, C/Pincher seconded to approve the minutes of the October 11, 2007 meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Pincher, VC/Mok, Chair/Shay NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: House ABSENT: COMMISSIONERS: None II PUBLIC COMMENTS: Sam Castorena, 573 Golden Prados Drive, asked for consideration of speed humps on the left side of Golden Prados and stop signs at the corners of Golden Prados and Woodleaf and Sabana and Golden Prados. III. ITEMS FROM STAFF: A. Traffic Enforcement Update: Citations: August, September, October 2007 2. Collisions: August, September, October 2007 NOVEMBER 8, 2007 PAGE 2 T&T COMMISSION 3. Street Sweeping: August, September, October 2007 IV. OLD BUSINESS ,A. NTMP Pilot Project — Assessment of Before and After Data AE/Molina presented an overview of the project and subsequent evaluation and findings for each area as called out in staff's report. Chair/Shay asked what staff's expectations were regarding the effect of the installations on traffic volume. AE/Molina responded that areas in and around schools are typically not affected to any great extent. In areas such as Sunset Crossing Road and Fountain Springs Road, staff's goal was to provide measures that would make it inconvenient for cut -through traffic. PWD/Liu stated that these measures were installed as a direct result of input regarding the residents' concerns. Therefore, the measure of its success is whether the mitigation achieved the residents' expectations while remaining cost-effective. C/House asked how many signatures were required on petitions to launch the program. AE/Molina responded that when the City receives a request for speed bumps or other traffic calming devices, a letter is sent to the individual who initiated the request identifying the neighborhood that would be affected by such a request and include a petition indicating the initiator of the request would need to obtain signatures from 51 percent of the affected residents. C/House asked for information about stop sign warrant criteria. Mr. Castorena (from the audience) asked about how long the process takes. AE/Molina responded that from the time the City receives the petition launching the program, staff attempts to schedule the introductory meeting within four weeks depending on holiday schedules, etc. The process from request to design of proposed measures takes about six months C/Pincher moved, Chair/Shay seconded, to receive and file the report and approve receipt of the technical data. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS V. STATUS OF PREVIOUS ACTION ITEMS: VI. ITEMS FROM COMMISSIONERS: House, Lin, Pincher, VC/Mok, Chair/Shay None None None NOVEMBER 8, 2007 PAGE 3 T&T COMMISSION C/Lin stated that traffic was moving great and the traffic has decreased significantly on Diamond Bar Boulevard since completion of the HOV lanes. C/Pincher asked if Caltrans planned to put a signal at the southbound SR57 at Diamond Bar Boulevard and Brea Canyon Road. PWD/Liu indicated that the matter is in design phase and awaiting Caltrans approval. The City plans to complete the installation from its Capital Improvement budget. PWD/Liu explained the video camera technology to C/House and indicated that most locations maintain the advance loops. C/Lin asked if the golf course issue was dead. PWD/Liu responded that the City Council would be discussing this matter as part of its goals and objectives discussion at the next Council meeting. In addition, the City continues to discuss Grand Avenue improvements with the City of Industry and Caltrans for possible impacts to the golf course. VII. INFORMATIONAL ITEMS A. ACE Grade Separation on Brea Canyon Road — SENee reported that the project continues to move forward with completion scheduled for Fall of 2008. 13. Various Traffic Signal Improvements on Golden Springs Drive — SENee reported that a second left -turn pocket from westbound Golden Springs Drive to southbound Brea Canyon Road and video detection were recently completed. C. NTMP/Sunset Crossing Road and Prospectors Road traffic calming improvements — SENee reported that staff was fine-tuning additional scope of work items and design is scheduled to be underway in the next couple of weeks with a first submittal in December. D. Industry's Grand Avenue Bridge Widening/Interchange Project — PWD/Liu stated that the City's objectives are to provide lasting congestion relief through the Grand Avenue corridor; assure local circulation impacts are mitigated and, minimize impacts to developed properties (Honda Dealership, golf course and residential properties). E. Lemon Avenue On/Off Ramps Project—PWD/Liu reported that the consultants were working on specific documents and expected the environmental document to be circulated in January/February 2008 with final design to commence in April 2008, final design approval about September 2009 and award of construction contract in 2010 with construction completion slated for 2012. F. SR57/60 Feasibility Study — PWD/Liu stated that the City's objectives are that the improvements provide long-term congestion relief, minimize the impact to developed properties within the City and ensure that the improvements are integrated and coordinated with the Grand Avenue Interchange Project. Staff NOVEMBER 8, 2007 PAGE 4 T&T COMMISSION suggested three concepts for further study: 1) missing freeway connectors and carpool extension concept; 2) parallel SR57/60 concept; and, 3) double -deck or tunnel option. C/Lin expressed that funding would be a big issue and the alternative should provide a cost benefit. In his opinion, the "missing link" is probably the least desirable of the alternatives because the missing link does not serve D.B. to any great extent; the more appropriate alternative is the 71 Freeway. PWD/Liu said that staff was fully aware of the issues. However, the City's approach is to put all options on the table for consideration. Staff believes the ultimate solution is a CD system that addresses the weaving issue and the Grand Avenue interchange will be a key component of the freeway improvements. The good news is that in its 20 -year planning document the MTA has identified that this interchange needs to be addressed and the money will have to be budgeted. G. Annual Slurry Seal Program — AE/Molina reported that work in Residential Area 3 and Arterial Zone 1 along Diamond Bar Boulevard continues because some areas of striping did not meet the degree of workmanship required by the City. Once work is satisfactorily completed, staff will take the Notice of Completion to Council for approval. H. NTMP Project/Palomino Drive —AE/Molina stated that the second meeting for the neighborhood is scheduled for December 10th and the consultant is putting together a list of proposed mitigation measures to address the neighborhood concerns. Prospectors Road Rehab. Project — A contract was awarded and executed with RJ Noble to rehab the roadway from Sunset Crossing Road to Golden Springs Drive. Construction is on hold until after the first of the year so as not to inconvenience residents during the holiday season and to coordinate construction with the traffic -calming project. VIII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda. PWD/Liu asked forthe Commissioners to consider whether they wished to go dark for the December 13th meeting and instead attend the NTMP meeting for the Palomino Drive neighborhood. The Commissioners concurred. AE/Molina announced that the City's Holiday Party was scheduled for December 14th at the Diamond Bar Center Ballroom. NOVEMBER 8, 2007 PAGE 5 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Shay adjourned the meeting at 8:25 p.m. Respectfully, avid G.Iiu, Secretary Attest: CITY COUNCIL Agenda 4 6.4 Meeting Date: February S, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma a TITLE: Ratification of Check Register da d January 9, 2008 through January 30, 2008 totaling $1,900,370.25. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,900,370.25 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated January 9, 2007 through January 30, 2008 for $1,900,370.25 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance Director Assistant City Manager Attachments: Affidavit and Check Register— 01/09/08 through 01/30/08. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated January 9, 2008 through January 30, 2008 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,720,545.87 Prop A - Transit Fund 92,119.22 Int. Waste Mgt Fund 12,485.91 AB2766 - AQMD Fund 4,356.81 CDBG Fund 14,556.37 CA Law Enforcement Equip Fund 660.50 LLAD #38 Fund 13,465.78 LLAD #39 Fund 12,815.60 LLAD #41 Fund 5,716.07 Capital Improvement Project Fund 23,648.12 $1,900,370.25 Signed: Linda G. Magni. sori Finance Director City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount Total Check Amount 1/10/2008 08 -PP 01 PAYROLL TRANSFER P/R TRANSFER-08/PP 01 001 10200 135,364.45 $148,1197.44 1/10/2008 78569 PAYROLL TRANSFER P/R TRANSFER-081PP 01 112 10200 5,956.17 $242.00 1/10/2008 PAYROLL TRANSFER P/R TRANSFER-08/PP 01 115 10200 4,113.63 1/10/2008 78570 PAYROLL TRANSFER P/R TRANSFER-08/PP 01 118 10200 1,456.45 $350.00 1/10/2008 PAYROLL TRANSFER P/R TRANSFER-08/PP 01 125 10200 1,306.74 1/24/2008 08PP02 PAYROLL TRANSFER P/R TRANSFER-08/PP 02 001 10200 141,516.41 $152,626.88 1/24/2008 PAYROLL TRANSFER P/R TRANSFER-08/PP 02 112 10200 4,468.77 1/24/2008 78569 PAYROLL TRANSFER P/R TRANSFER-08/PP 02 115 10200 4,458.64 $242.00 1/24/2008 PAYROLL TRANSFER P/R TRANSFER-08/PP 02 118 10200 1,200.36 1/24/2008 78570 PAYROLL TRANSFER P/R TRANSFER-08/PP 02 125 10200 982.70 $350.00 1/10/2008 78568 ADELE'S OF HOLLYWOOD SUPPLIES -SANTA SUIT 1 0015350 1 41200 1 656.711 $656.71 1/10/2008 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-510 001 23012 99.90 1/10/2008 78569 JALERT GRAPHICS PROMO ITEMS -RECYCLE 1 1155516 1 41400 1 242.001 $242.00 1/10/2008 78570 IPHIL ANTHONY ENTERTAINMENT -SR DANCE 0015350T 45300 1 350-001 $350.00 1/10/2008 78571 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 06-510 001 23012 555.00 $555.00 1/10/2008 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-510 001 23012 99.90 1/10/2008 78574 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-510 001 34650 -99.90 $702.48 1/10/2008 78572 & T PH.SVCS-GENERAL 0014090 1 42125 49.24 $78.12 1/10/2008 IAT AT & T PH.SVCS-GENERAL 0014090 42125 28.88 1/10/2008 78573 IBEAR STATE AIR CONDITIONING SVCS IN A/C HVAC MAINT-DBC 0015333 1 45300 773.001 $773.00 1/10/2008 BEST LIGHTING PRODUCTS LIGHTING MAINT-PANTERA 0015340 42210 838.16 1/10/2008 78574 BENESYST 101 /11108-P/R DEDUCTIONS 001 21105 702.481 $702.48 1/10/2008 78575 BEST LIGHTING PRODUCTS LIGHTING MAINT-DBC 0015333 42210 261.89 $1,100.05 1/10/2008 BEST LIGHTING PRODUCTS LIGHTING MAINT-PANTERA 0015340 42210 838.16 1/10/2008 78576 IJULIAN CHEN IFACILITY REFUND -DBC 001 23002 100.001 $100.00 1/1012008 78577 IJUSTINE CHOE IFACILITY REFUND -DBC 001 23002 350.00 $350.00 1/10/2008 78578 IPHILIP CHUNG IFACILITY REFUND -DBC 001 23002 600.001 $600.00 Page 1 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date lCheckNumberl Vendor Name Transaction Description Fund/ Dept I Acct # I Amount I Total Check 1/10/2008 1 78579 ICLAUDE G BRADLEY SUPPLIES -RECREATION 1 0015350 1 41200 1 429.921 $429.92 1/10/2008 78580 &NITE COPY CENTER PRINT SVCS -COMM SVCS 0015350 42110 34.64 $707.03 1/10/2008 JDAY DAY & NITE COPY CENTER PRINT SVCS -PLANS 2505310 46415 672.39 $250.57 1/10/2008 1 78581 DELTA CARE USA JAN 08 -DENTAL PREMS 1 001 21104 386.56 $386.56 1/10/2008 78582 MAINTENANCE JANITORIAL SVCS -DBC DEC 0015333 45300 12,250.83 $13,111.00 1/10/2008 JDH DH MAINTENANCE JANITORIAL SVCS -PARKS DEC 0015340 42210 735.17 $250.57 1/10/2008 78591 DH MAINTENANCE ADDL MAINT-DBC 0015333 45300 125.00 1/10/2008 78583 DIVERSIFIED PARATRANSIT INC HOLIDAY RIDE -11/23-11/30 1125553 1 45315 1,199.88 $4,719.11 1/10/2008 IDIVERSIFIED PARATRANSIT INC HOLIDAY RIDE -12/1-12/15 1125553 45315 3,519.23 $250.57 1/10/2008 1 78584 SAKSHI DOSAJ FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 1/10/2008 78585 SAKSHI DOSAJ OVERTIME CHARGE 001 36615 -136.00 $1,164.00 1/10/2008 SAKSHI DOSAJ FACILITY REFUND -DBC 001 23002 1,500.00 $250.57 1/10/2008 78591 SAKSHI DOSAJ PROPERTY DAMAGE 001 36810 -200.00 1/10/2008 1 78586 DR P MISTRY FACILITY REFUND -DBC 001 23002 500.00 $179.69 1/10/2008 DR P MISTRY PROPERTY DAMAGE 001 36810 320.31 $250.57 1/10/2008 78587 TO GO MEMO CREDIT -FALL 0015350 1 45320 1 -39.00 $65.00 1/10/2008 JEDUCATION EDUCATION TO GO CONTRACT CLASS -FALL 0015350 45320 104.00 $250.57 1/10/2008 78588 ESPINOZA'S LEATHER GOODS SUPPLIES -SHERIFF 1 0014411 1 41300 1 324.75 $324.75 1/10/2008 78589 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 99.32 $726.70 1 /1 012 008 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 140.51 $250.57 1/10/2008 78591 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 304.56 1/1012008 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 182.31 1/10/2008 1 78590 IFRANCHISE TAX BOARD ISLRY ATTCHMT-01/11/08 1 001 21114 1 100.00 $100.00 $250.57 1/10/2008 1 78591 FRAZEE INDUSTRIES SUPPLIES -DBC 1 0015333 1 41200 1 250.57 Page 2 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date ICheckNumberl Vendor Name Transaction Description Fund! Dept I Acct # I Amount I Total Check Amount 1/10/2008 1 78592 GRAND MOBIL VEH MAINT-NGHBRHD IMP 1 0015230 1 42200 1 413.391 $413.39 1/10/2008 1 HALL & FOREMAN, INC. PROF.SVCS-EN 06-510 001 23012 525.00 1/10/2008 1 78593 GRAYBAR SUPPLIES -DBC 1 0015333 1 41200 1 205.96 $205.96 1/10/2008 78594 HALL & FOREMAN, INC. ADMIN FEE -EN 06-510 001 34650 -131.25 $525.00 1/10/2008 1 HALL & FOREMAN, INC. PROF.SVCS-EN 06-510 001 23012 525.00 1/10/2008 78596 HALL & FOREMAN, INC. ADMIN FEE -EN 06-510 001 23012 131.25 $100.00 1/10/2008 1 78595 IJILLIAN HAMILTON FACILITY RENTAL -DBC 1001 1 23002 1 350.001 $350.00 1/10/2008 1 HOME DEPOT CREDIT SERVICES SUPPLIES -DBC 0015333 41200 122.40 1/10/2008 1 78596 1JENNIFER HAMMOND FACILITY RENTAL -DBC 1 001 1 23002 100-001 $100.00 1/10/2008 1 78597 ILUNA HATTER FACILITY RENTAL -DBC 1 001 1 23002 1 500.001 $500.00 1/10/2008 1 78598 IHOME CREATIONS REMODELING INC IHIP PROG-209 ROCK RIVER 11255215 1 44000 1 4,900.00 $4,900.00 1/10/2008 78599 HOME DEPOT CREDIT SERVICES SUPPLIES -DBC 0015333 41200 286.90 $688.09 1/10/2008 1 HOME DEPOT CREDIT SERVICES SUPPLIES -DBC 0015333 41200 122.40 1/10/2008 78601 HOME DEPOT CREDIT SERVICES SUPPLIES -RECREATION 0015350 41200 278.79 $350.00 1/10/2008 1 78600 IHORIZON PACIFIC IDEP REFUND -EN 06-520 1 001 1 23012 1 677.50 $677.50 1/10/2008 1 LAUREL A MEYER REIMB-SUPPLIES 0015350 41200 28.79 1/10/2008 1 78601 IKEITH JOHNSON ENTERTAINMENT -SR DANCE 1 0015350 1 45300 1 350.00 $350.00 1/10/2008 1 78602 JKLISTOM IMPRINTS INCORP. SUPPLIES -RECREATION 1 0015350 1 41200 1 561.97 $561.97 1/10/2008 1 78603 ILANTERMAN DEV CENTER/COMM INDUSTRIE IPARKWAY MAINT-NOV 07 1 0015558 1 45503 1 1,982.761 $1,982.76 1/10/2008 78604 LAUREL A MEYER REIMB-SUPPLIES 0015350 41200 6.26 $35.05 1/10/2008 1 LAUREL A MEYER REIMB-SUPPLIES 0015350 41200 28.79 1/10/2008 78605 LEWIS ENGRAVING INC. ENGRAVING SVCS -COMM SVCS 0015350 41200 50.07 $70.09 1/10/2008 LEWIS ENGRAVING INC. ENGRAVING SVCS -GENERAL 0014090 42113 20.02 1/10/2008 1 78606 IDENISE LINDHOLM IFACILITY RENTAL -DBC 1 001 1 23002 1 350.001 $350.00 Page 3 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description SUMP PUMP MAINT-NOV 07 Fund/ Dept Acct # Amount Total Check Amount 1/10/2008 78607 ILOS ANGELES COUNTY PUBLIC WORKS I 0015340 I 42210 1 281.371 $281.37 1/10/2008 78608 LOWE'S BUSINESS ACCOUNT SUPPLIES -PARKS 0015340 42210 314.18 $460.87 1/10/2008 1 LOWE'S BUSINESS ACCOUNT SUPPLIES -RECREATION 0015350 41200 146.69 1/10/2008 1 78609 IKATHY MARTINEZ RECREATION REFUND 001 34740 69.00 $69.00 1/10/2008 1 ORKIN PEST CONTROL INC GOPHER CONTROL-SYC CYN 0015340 42210 60.50 1/10/2008 1 78610 IMCE CORPORATION VEGETATION CONTROL-NOV 0015558 45508 4,440.081 $4,440.08 1/10/2008 1 78611 IMINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -EN 07-575 001 23012 32.481 $32.48 1/10/2008 1 78612 ICATHERINE NGUYEN IFACILITY REFUND -DBC 001 23002 100.001 $100.00 1/10/2008 1 78613 INORRIS REPKE INC SLURRY SEAL -AREA 4 2505510 46411 10,150.00 $10,150.00 1/10/2008 1 78614 LETICIA OREGEL FACILITY REFUND -DBC 001 23002 500.00 $500.00 1/10/2008 78615 ORKIN PEST CONTROL INC GOPHER CONTROL -DIST 38 1385538 42210 57.75 $200.75 1/10/2008 1 ORKIN PEST CONTROL INC GOPHER CONTROL-SYC CYN 0015340 42210 60.50 1/10/2008 ORKIN PEST CONTROL INC GOPHER CONTROL-PANTERA 0015340 42210 82.50 1/10/2008 78616 PERS RETIREMENT FUND ADDL SURVIVOR BNFT-07/08 001 21109 1,713.60 $1,713.60 1/10/2008 78617 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 14,329.47 $23,569.96 1/10/2008 1 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,193.99 1 /1 012 008 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 46.50 1/10/2008 1 78618 PIPER JAFFRAY IBOND REMRKTNG FEE -OCT -DEC 1 0014090 1 42129 1 4,103.77 $4,103.77 1/10/2008 78619 PROTECTION SERVICE INDUSTRIES LP ALARM SVCS-SYC CYN PK 0015340 42210 97.20 $236.04 1 /1 012 008 1 PROTECTION SERVICE INDUSTRIES LP ALARM SVCS -HERITAGE PK 0015340 42210 86.34 1/10/2008 PROTECTION SERVICE INDUSTRIES LP ALARM SVCS -DBC 0015333 42210 52.50 1/10/2008 78620 PRINTWERKS PRINT SVCS -BUS CARDS 0014095 44000 519.33 $1,631.06 1/10 1 IREINBERGER REINBERGER PRINTWERKS IPRINTSVCS-P/INFO 0014095 42110 1,111.73 1/10/2008 1 78621 CHRISTEL REYNA IFACILITY RENTAL -DBC 001 1 23002 1 500.00 $500.00 Page 4 Check Date I Check Number City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Vendor Name Transaction Description Fund/ Dept I Acct # I Amount I Total Check 1/10/2008 1 78622 JJOSHUA RUBAL FACILITY REFUND -DBC 001 23002 1 500.001 $500.00 1 /1 012 00 8 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 376.99 1/10/2008 1 78623 ICYNTHIA SALAZAR FACILITY REFUND -DBC 001 36615 1 400.00 $400.00 1/10/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 220.92 1/10/2008 1 78624 ISCMAF MEMBERSHIP DUES-C/S 0015350 42315 1 210.00 $210.00 1/1012008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 1 42126 1 4,509.35 1/10/2008 1 78625 ISECTRAN SECURITY INC. COURIER SVCS -JAN 08 0014090 44000 1 308.46 $308.46 1/10/2008 78626 ROWENA SHUE FACILITY REFUND -DBC 001 23002 1 100.00 $100.00 1/10/2008 78627 ISIMPSON ADVERTISING INC DESIGN SVCS-B/DAY LOGO 0014095 1 44000 1 2,185.001 $2,185.00 1/10/2008 78628 ISO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL JAN 08 0014090 1 42140 1 21,810.601 $21,810.60 1/10/2008 78629 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 30.72 $5,617.26 1 /1 012 00 8 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 376.99 1/10/2008 78632 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 311.69 $350.00 1/10/2008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 220.92 1/10/2008 78633 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 167.59 $215.76 1/1012008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 1 42126 1 4,509.35 1/10!2008 78630 STANDARD AND POORS RATING SVC -BOND LOC RENEW 0014090 44000 1 1,000.00 $3,000.00 1/10/2008 ISTANDARD AND POORS RATING SVCS -BOND LOC 0014090 44000 2,000.00 1/1012008 1 78631 ISTATE DISBURSEMENT UNIT ISLRY ATTCHMT-BY0426064 1 001 1 21114 1 100.00 $100.00 1/10/2008 JUNITED PARCEL SERVICE EXPRESS MAIL -GENERAL 0014090 42120 20.09 1/10/2008 1 78632 IVIRGINIATALLEY IFACILITY REFUND -DBC 1 001 1 23002 1 350.001 $350.00 1/10/2008 1 78633 ITHE SAN GABRIEL VALLEY NEWSPAPER GR AD -NOTICE OF BIDS 1 2505310 1 46415 1 215.76 $215.76 1/10/2008 1 78634 ITOUCH LIFE IFACILITY REFUND -DBC 1 001 1 23002 1 500.001 $500.00 1/10/2008 78635 UNION BANK OF CALIFORNIA, NA LOC SVCS -DEC 07-NOV 08 0014090 42129 4,600.00 $4,600.00 1/10/2008 78636 UNITED PARCEL SERVICE EXPRESS MAIL -GENERAL 0014090 1 42120 1 20.91 $41.00 1/10/2008 JUNITED PARCEL SERVICE EXPRESS MAIL -GENERAL 0014090 42120 20.09 Page 5 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name IVANTAGEPOINT TRNSFR AGNTS-303248 Transaction Description 01/11/08-P/R DEDUCTIONS Fund/ Dept I Acct # I Amount I Total Check Amount 1/10/2008 78637 I 001 I 21108 I 28,226.131 $28,226.13 1/10/2008 78638 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 38.73 $1,873.50 1/10/2008 VERIZON CALIFORNIA PH.SVCS-HERITAGE P/PH 0015340 42125 24.35 1/10/2008 78640 VERIZON CALIFORNIA PH.SVCS-PETERSON P/PH 0015340 42125 89.48 $50.00 1/10/2008 VERIZON CALIFORNIA PH.SVCS-PETERSON P/PH 0015340 42125 89.48 1/10/2008 78641 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 243.93 $525.00 1/10/2008 VERIZON CALIFORNIA PH.SVCS-MAPLE HILL 0015333 42125 89.48 1/10/2008 78642 VERIZON CALIFORNIA PH.SVCS-REAGAN 0015340 42125 89.48 $100.00 1/10/2008 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 34.89 1/10/2008 78643 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 644.12 $500.00 1/10/2008 VERIZON CALIFORNIA PH.SVCS-MODEM ACCESS 0014090 42125 69.58 1/10/2008 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 32.68 1/10/2008 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 89.73 1/10/2008 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 69.13 1/10/2008 VERIZON CALIFORNIA PH.SVCS-HERITAGE P/PH 0015340 42125 89.48 1/10/2008 VERIZON CALIFORNIA PH.SVCS-PANTERA P/PH 0015340 42125 89.48 1/10/2008 VERIZON CALIFORNIA PH.SVCS-SYC CYN PK 001534 1 42125 1 89.48 1/10/2008 1 78639 1KRISTIN WAKAMATSU FACILITY REFUND -DBC 001 1 23002 1 800.00 $800.00 1/10/2008 ISONIA SONIA YANEZ FACILITY REFUND -HERITAGE 001 23002 5.00 1/10/2008 1 78640 IWALNUTIDIAMOND BAR SHERIFF'S MEMBERSHIP DUES -FY 2008 0014030 1 42315 1 50.001 $50.00 1/10/2008 1 78641 IWEST COAST MEDIA AD -SR SVCS JAN 0014095 1 42115 1 525.00 $525.00 1/10/2008 78642 JANGELA WRIGHT IFACILITY REFUND -DBC 001 23002 100.00 $100.00 1/10/2008 78643 IFELIX XU IFACILITY REFUND -DBC 001 23002 500.00 $500.00 1/10/2008 78644 YANEZ PK REFUND -HERITAGE PK 001 23002 195.00 $200.00 1/10/2008 ISONIA SONIA YANEZ FACILITY REFUND -HERITAGE 001 23002 5.00 1/10/2008 78645 YOSEMITE WATER EQ RENTAL-SYC CYN PK NOV 0015310 1 42130 13.75 $22.45 1/10/2008 YOSEMITE WATER WATER SUPPLIES-SYC CYN 0015350 41200 8.70 1/10/2008 1 78646 MAY YU IRECREATION REFUND 1 001 1 34780 1 60.001 $60.00 Page 6 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 1/17/20D8 j 78647 AARP MATURE DRIVING CLASS-NOV 0015350 45300 100.001 $100.00 1/17/2008 78653 AMERICOMP GROUP INC SUPPLIES -TONER 0014070 45000 497.95 $187.50 1/17/2008 1 78648 JADVANCED SYSTEMS GROUP ICOMP MAINT-DEC 07 0014070 42205 3,897.88 $3,897.88 1/17/2008 1 78654 JAT&T MOBILITY CELL CHRGS-POOL VEH 0014090 1 42125 1 68.621 $68.62 1/17/2008 1 78649 JALBERTSONS SUPPLIES -COMM SVCS 0015350 41200 26.691 $26.69 1/17/2008 1 78655 IBEAR STATE AIR CONDITIONING SVCS IN MAINT-DBC 0015333 1 42210 1 1,508.68 $1,508.68 1/17/2008 1 78650 JALLIANT INSURANCE SERVICES INC JSPCL EVENT INS -OCT -DEC 07 001 23004 8,281.661 $8,281.66 1/17/2008 78651 AMERICOMP GROUP INC SUPPLIES -TONER 0014070 45000 458.98 $1,684.36 1/17/2008 AMERICOMP GROUP INC SUPPLIES -TONER 0014070 45000 227.33 1/17/2008 78653 AMERICOMP GROUP INC SUPPLIES -TONER 0014070 45000 497.95 $187.50 1/17/2008 AMERICOMP GROUP INC SUPPLIES -TONER 0014070 45000 500.10 1/17/2008 1 78652 JAMERITECH BUSINESS SYSTEMS COPIER MAINT-NOV 07 00140901 42100 1 977.47 $977.47 1/17/2008 BUSINESS TELECOMMUNICATION SYS INC. PH. SVCS-I.T 0014070 42125 145.00 1/17/2008 1 78653 JARMIJO NEWSPAPER & PR AD -JAN 08 SNOW FEST 0014095 42115 1 187.50 $187.50 1/17/2008 1 78654 JAT&T MOBILITY CELL CHRGS-POOL VEH 0014090 1 42125 1 68.621 $68.62 1/17/2008 1 78655 IBEAR STATE AIR CONDITIONING SVCS IN MAINT-DBC 0015333 1 42210 1 1,508.68 $1,508.68 1/17/2008 1 78656 IBENESYST I FLEX ADMIN SVCS -3RD QTR 1 0014060 1 42346 1 128.441 $128.44 1/17/2008 78657 BUSINESS TELECOMMUNICATION SYS INC. PH. SVCS-I.T 0014070 42125 181.25 $632.75 1/17/2008 BUSINESS TELECOMMUNICATION SYS INC. PH. SVCS-I.T 0014070 42125 145.00 1/17/2008 BUSINESS TELECOMMUNICATION SYS INC. PH. SVCS-I.T 0014070 42125 306.50 1/17/2008 78658 CA PARKS & REC SOC -DIS XIII GEN MTG-COMM SVCS 0015350 42325 100.00 $340.00 1/17/2008 ICA PARKS & REC SOC -DIS XIII MTG-COMM SVCS 0015350 42325 1 240.00 1 1/17/2008 1 78659 ICALIFORNIA CONTRACT CITIES ASSOC. MTG-CMGR 0014030 1 42325 1 23.001 $23.00 1/17!2008 78660 CARROT TOP INDUSTRIES INC SUPPLIES -DBC 0015333 41200 1 109.58 $328.74 1/17/2008 ICARROT TOP INDUSTRIES INC SUPPLIES -COMM SVCS 0015340 41200 219.16 1/17/2008 1 78661 CASH CHANGE -WINTER SNOW FEST 1 001 1 34720 1 600.001 $600.00 Page 7 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1117/2008 1 78662 ICDW GOVERNMENT INC (SUPPLIES-I.T. I 0014070 I 41200 15523 $155.23 1/17/2008 1 78663 IJAIME CERDA PK REFUND -HERITAGE 0011 23002 1 200.00 $200.00 1/17/2008 1 78664 CHRISTINE CHANG BEA RECREATION REFUND 1 001 1 34780 1 -5.00 $110.00 1/17/2008 78665 IJULIAN CHEN FACILITY RENTAL -DBC 1 001 23002 350.00 $350.00 1/17/2008 78666 YUAN CHU PK REFUND-PANTERA 001 23002 1 25.00 $20.00 1/17/2008 1 IKAO KAO YUAN CHU FACILITY RENTAL-PANTERA 001 36625 -5.00 1/17/2008 1 78667 JCPRS DIST X MTG-C MURPHEY 0015350 42325 15.00 $15.00 1/17/2008 1 CSI SURVEILLANCE SYSTEMS INC REMOVE/REPLACE CAMERA -DBC 0015333 42210 1 926.96 1/17/2008 1 78668 CPRS DIST X TRNG-A BATSON 1 0015350 42340 10.00 $10.00 1/17/2008 1 78669 ICROWN GRAPHICS SUPPLIES -NAME PLATES 1 0014090 41200 43.301 $43.30 1/17/2008 78670 CSI SURVEILLANCE SYSTEMS INC CAMERA MAINT-DBC 0015333 42210 1 190.00 $1,116.96 1/17/2008 1 CSI SURVEILLANCE SYSTEMS INC REMOVE/REPLACE CAMERA -DBC 0015333 42210 1 926.96 1/17/2008 78671 ID & J MUNICIPAL SERVICES INC BLDG & SFTY SVCS-NOV 07 10015220 1 45000 1 27,057.611 $27,057.61 1/17/2008 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 25.98 1/17/2008 78672 TESSIE DE ROSALES FACILITY RENTAL -DBC 1 001 23002 350.001 $350.00 1/17/2008 78673 IDENNIS CAROL PROR.SVCS-SS/CC MTG 1 0014030 44000 175.001 $175.00 1/17/2008 78674 IDEPARTMENT OF JUSTICE FINGERPRINT SVCS -DEC 07 0014060j 42345 1448.00 $448.00 1/17/2008 78675 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 66.94 $122.92 1/17/2008 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 25.98 1/17/2008 DIAMOND BAR HAND CAR WASH CAR WASH -RD MAI INT 0015554 42200 30.00 1/17/2008 78676 JDAMOND BAR HILLS CLUB FACILITY RENTAL -FALL 07 0015350 42140 1,147.501 $1,147.50 1/17/2008 78677 DIAMOND BAR MOBIL FUEL -COMM SVCS 0015310 42310 15.41 $337.97 1/17/2008 DIAMOND BAR MOBIL FUEL-NGHBRHD IMP 0015230 42310 120.38 1/17/2008 DIAMOND BAR MOBIL FUEL -COMM SVCS 0015310 42310 26.00 Page 8 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/17/2008 1/17/2008 78677 j BAR MOBIL DIAMOND BAR MOBIL FUEL-NGHBRHD TtP FUEL -ROAD MAINAMOND 0015230 I 0015554 42310 I 42310 1,13 I 115. 5I $337.97 ... 1/17/2008 78678 DIAMOND BAR PETTY CASH FN -SUPPLIES BUDGET BK 0014050 41200 32.02 $228.53 1/17/2008 DIAMOND BAR PETTY CASH CM -PARKING 0014030 42325 16.00 1/17/2008 78682 DIAMOND BAR PETTY CASH PLNG-PARKING 0015210 42340 7.00 $50.00 1/17/2008 DIAMOND BAR PETTY CASH SUPPLIES -COMM SVCS 0015350 41200 7.81 1/17/2008 78683 DIAMOND BAR PETTY CASH MTGS-COMM SVCS 0014030 42325 16.00 $513.00 1/17/2008 DIAMOND BAR PETTY CASH MTGS-P/W 0015510 42325 12.60 1/17/2008 78684 DIAMOND BAR PETTY CASH CM -PARKING 0014030 42325 8.00 $2,779.95 1/17/2008 DIAMOND BAR PETTY CASH SUPPLIES -DBC 0015333 41200 27.54 1/17/2008 DIAMOND BAR PETTY CASH MTG-COUNCIL 0014010 42325 15.00 1/17/2008 DIAMOND BAR PETTY CASH SUPPLIES-CMGR 0014010 42325 21.98 1/17/2008 DIAMOND BAR PETTY CASH PARKING-PLNG 0015210 42325 6.00 1/17/2008 DIAMOND BAR PETTY CASH PARKING -COMM DEV 0014030 42325 18.00 1/17/2008 DIAMOND BAR PETTY CASH SUPPLIES -RECYCLING 1155516 41200 20.00 1/17/2008 DIAMOND BAR PETTY CASH SUPPLIES-C/CLRK 0014010 42325 20.58 1/17/2008 78679 EVANS AND COMPANY LLP PROF.SVCS-AUDITING 0014050 44010 5,000.00 $5,500.00 1/17/2008 IDIEHL DIEHL EVANS AND COMPANY LLP PROF.SVCS-AUDITING 0014050 44010 500.00 1/17/2008 78680 DIVERSIFIED PARATRANSIT INC DIAMOND RIDE SVCS -DEC 07 1125553 1 45529 34,005.40 $37,137.32 1/17/2008 DIVERSIFIED PARATRANSIT INC HOLIDAY RIDE -12/16-12/31 1125553 45315 3,131.92 1/17/2008 1 78681 EVERGREEN INTERIORS PLANTS -COMM SVCS 1 0015340 1 41200 1 649.50 $649.50 1/17/2008 FOOTHILL TRANSIT FOOTHILL PASSES -COMM 1125553 45535 -813.00 1/17/2008 78682 JDAVID FALCON IFACILITY RENTAL -SYS CYN 1 001 1 23002 1 50.00 $50.00 1/17/2008 FOOTHILL TRANSIT FOOTHILL PASSES -DEC 07 1125553 45535 22,125.00 1/17/2008 78683 DAVID FERNANDEZ CONTRACT CLASS -WINTER 1 0015350 1 45320 1 513.00 $513.00 1/17/2008 78684 IFOOD FROM THE HEARTH CATERING DINNER -SR H/DANCE 1 0015350 1 45300 1 2,779.95 $2,779.95 1/17/2008 78685 FOOTHILL TRANSIT FOOTHILL PASSES -COMM 1125553 45535 -150.30 $31,146.70 1/17/2008 FOOTHILL TRANSIT FOOTHILL PASSES -COMM 1125553 45535 -813.00 1/17/2008 FOOTHILL TRANSIT CITY SUBSIDY -DEC 07 1125553 45533 4,975.00 1/17/2008 FOOTHILL TRANSIT FOOTHILL PASSES -DEC 07 1125553 45535 22,125.00 Page 9 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description CITY SUBSIDY -NV 07 FOOTHILL PASSES-NOV 07 Fund/ Dept Acct # Amount Total Check Amount 1/17/20081 1/17/2008 78685.• IFOOTHILL TRANSIT FOOTHILL TRANSIT 1125553 I 1125553 45533 I 45535 1,580.00 I 3,430.001 $31,146.70 ...I 1/17/2008 78686 IGINGER FOSTER RECREATION REFUND 1 001 34780 225.00 $225.00 1/17/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-574 001 23012 171.88 1/17/2008 78687 IJAVIER V GARCIA REFUND -PARKING CITATION 001 32230 83.00 $83.00 1/17/2008 KENS HARDWARE SUPPLIES -RECREATION 0015350 41200 42.21 1/17/2008 1 78688 ICHISELDA GO FACILITY REFUND -DBC 001 23002 350.00 $350.00 1/17/2008 1 78689 GO LIVE TECHNOLOGY INC PROF.SVCS-WK 1/11 0014070 1 R44000 2,250.00 $2,250.00 1/17/2008 1 78690 IGRAFFITI CONTROL SYSTEMS GRAFFITI REMOVAL -DEC 07 0015230 1 45520 6,540.001 $6,540.00 1/17/2008 78691 HALL & FOREMAN, INC. PROF.SVCS-EN 07-574 001 23012 687.50 $687.50 1/17/2008 HALL & FOREMAN, INC. ADMIN FEE -EN 07-574 001 23012 171.88 1/17/2008 78693 HALL & FOREMAN, INC. ADMIN FEE -EN 07-574 001 34650 -171.88 $1,085.00 1/17/2008 1 78692 JHASLERINC RENTAL -POSTAGE MACHINE 001 1 42130 97.43 $97.43 1/17/2008 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2006-220 001 23010 230.00 1/17/2008 1 78693 JINLAND EMPIRE STAGES EXCURSION -TRANSPORTATION 1125350 1 45310 1,085.001 $1,085.00 1/17/2008 78694 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2007-277 001 23010 221.25 $451.25 1/17/2008 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2006-220 001 23010 230.00 1/17/2008 1 78695 GINGER JOHNSON FACILITY REFUND -DBC 1 001 1 36615 1 600.00 $600.00 1/17/2008 78696 JUDICIAL DATA SYSTEMS CORPORATION PARKING CITE ADMIN -DEC 07 0014411 45405 452.32 $1,119.48 1/17/2008 IJUDICIAL DATA SYSTEMS CORPORATION PARKING CITE ADMIN-NOV 07 0014411 45405 667.16 1/17/2008 78697 KENS HARDWARE SUPPLIES -PARKS 0015340 42210 828.72 $1,088.41 1/17/2008 KENS HARDWARE SUPPLIES -DBC 0015333 41200 169.37 1/17/2008 78699 KENS HARDWARE SUPPLIES -GENERAL 0014090 41200 48.11 $40.00 1/17/2008 KENS HARDWARE SUPPLIES -RECREATION 0015350 41200 42.21 1/17!2008 1 78698 ISUZIE JIN KIM FACILITY RENTAL -DBC 1 001 1 36615 1,900.00 $1,900.00 1/17/2008 1 78699 IHALEY KUK RECREATION REFUND 1 001 1 34780 40.001 $40.00 Page 10 Check Date (Check Number City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Vendor Name Transaction Description Fund/ Dept I Acct # I Amount I Total Check 1/17/2008 78700 LAND MATTERS ADMIN FEE -FPL 2007-263 001 23010 393.30 $2,185.00 1/17/2008 LAND MATTERS ADMIN FEE -FPL 2007-263 001 34430 -393.30 1/17/2008 LAND MATTERS PROF.SVCS-FPL 2007-263 001 23010 2,185.00 1/17/2008 78702 LDM ASSOCIATES INC. PROF.SVCS-FPL 2006-220 001 23010 1,118.75 $7,936.25 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 23010 201.38 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 34430 -201.38 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-253 001 23010 162.50 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-253 001 23010 29.25 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-253 001 34430 -29.25 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2005-150 001 23010 75.00 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2005-150 001 23010 13.50 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2005-150 001 34430 -13.50 1/1712008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-277 001 23010 131.25 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-277 001 23010 23.63 1/1712008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-277 001 34430 -23.63 1 /1 712 008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-281 001 23010 150.00 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-281 001 23010 27.00 1/1712008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-281 001 34430 -27.00 1 /1 712 008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-285 001 23010 93.75 1/1712008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-285 001 23010 16.88 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-285 001 34430 -16.88 1/17/2008 LDM ASSOCIATES INC. PROF -SVCS -FPL 2007-286 001 23010 93.75 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-286 001 23010 16.88 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-286 001 34430 -16.88 1/1712008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-287 001 23010 93.75 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-287 001 23010 16.88 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-287 001 34430 -16.88 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2006-220 001 23010 93.75 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 23010 16.88 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2006-220 001 34430 -16.88 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-281 001 23010 168.75 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-281 001 23010 25.31 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-281 001 1 34430 25.31 Page 11 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/17/2008 78702... LDM ASSOCIATES INC. PROF.SVCS-FPL 2007-293 UU1 23ulu 2u6.25 1/17/2008 78708 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-293 001 23010 37.13 $2,025.00 1/17/2008 LDM ASSOCIATES INC. ADMIN FEE -FPL 2007-293 001 34430 -37.13 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-CDBG HIP OCT 07 1255215 44000 2,358.75 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-CDBG HIP NOV 07 1255215 44000 1,387.50 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-PLNG NOV 07 0015210 44250 1,333.75 1/17/2008 LDM ASSOCIATES INC. PROF.SVCS-PLNG NOV 07 0015210 44250 468.75 1/17/2008 78703 JOE LEAKEY RECREATION REFUND 001 34730 20.00 $40.00 1/17/2008 JOE LEAKEY] RECREATION REFUND 001 34730 20.00 1/17/2008 78704 LEIGHTON & ASSOCIATES, INC. PROF.SVCS-EN 07-560 001 23012 427.62 $427.62 1/17/2008 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 23012 76.97 1/17/2008 78708 LEIGHTON & ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 34650 -76.97 $2,025.00 1/17/2008 1 78705 ILOS ANGELES COUNTY CLERKS OFFICE FILING FEE-CEQA 1 0015310 1 44000 1 50.001 $50.00 1/17/2008 78706 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-JUL/AUG 0015510 45530 3,524.90 $12,086.79 1/17/2008 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -SEPT 07 0015510 45530 3,432.69 1/17/2008 78708 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -OCT 07 0015510 45530 5,129.20 $2,025.00 1/17/2008 1 78707 IHONG MA RECREATION REFUND 001 34780 45.00 $45.00 1/17(2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -PLANS 2505510 46416 48.72 1/17/2008 1 78708 IMERCHANTS BUILDING MAINTENANCE LLC MAINT-DBC 1 0015333 1 42210 1 2,025.001 $2,025.00 1/17/2008 78709 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -PLANS 2505310 46415 48.71 $97.43 1/17(2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -PLANS 2505510 46416 48.72 1/17/2008 1 78710 IMIRACLE PLAYGROUND SALES JARCH BRIDGE -HERITAGE PK 1 0015340 1 42210 1 1,756.91 $1,756.91 1/17/2008 78711 MOBILE INDUSTRIAL SUPPLY INCORP EQ RENTAL -DBC 0015333 41200 8.00 $268.27 1/17/2008 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -RECREATION 0015350 41200 130.14 1/17/2008 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES-P/INFO 0014095 41200 130.13 1/17/2008 78712 MUNICIPAL CODE CORPORATION ANNL CODE -INTERNET 0014030 44000 400.00 $400.00 Page 12 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description RECREATION REFUND Fund/ Dept Acct # Amount Total Check Amount 1/17/2008 1 78713 INUR NABAVI I 001 I 34780 1 225.001 $225.001 1/17/2008 1 78714 IGARY L NEELY ]PROF -SVCS -AUG -DEC 07 1 0015210 1 44210 1 8,100.00 $8,100.00 1/17/2008 1PRED FRED PRYOR SEMINARS/CAREERTRACK TRNG-T CRIBBINS 0014095 42340 99.00 1/17/2008 1 78715 NEXTEL COMMUNICATIONS A/R CHRGS-P/W,C/S,C/D 1 0014090 1 42125 1 515.67 $515.67 1/17/2008 1 78716 ITRAN NGO RECREATION REFUND 1 001 1 34780 1 225.00 $225.00 1/17/2008 1 78717 HOANG B NGUYEN REFUND -TEMP SIGN 1 001 1 34430 1 100.001 $100.00 1/17/2008 1 78718 PAETEC COMMUNICATIONS INC. ILONG DIST SVCS-DEC/JAN 08 1 0014090 1 42125 1 776.02 $776.02 1/17/2008 78719 PRYOR SEMINARS/CAREERTRACK TRNG-M ROA 0014030 1 42340 99.00 $198.00 1/17/2008 1PRED FRED PRYOR SEMINARS/CAREERTRACK TRNG-T CRIBBINS 0014095 42340 99.00 1/17/2008 78720 PRINCE SHANT CORP FUEL-NGHBRHD IMP 0015230 42310 514.57 $1,360.39 1/17/2008 PRINCE SHANT CORP FUEL -ROAD MAINT 0015554 42310 613.93 1 /1 712 008 78726 PRINCE SHANT CORP FUEL -COMM SVCS 0015310 42310 231.89 $69.00 1/17/2008 1 78721 IFLORA REYES FACILITY REFUND -DBC 1 001 1 23002 1 350.00 $350.00 1/17/200878722 78724 SIMPSON ADVERTISING INC GRAPHIC DESIGN SVCS -JAN 0014095 44000 1,400.00 $1,546.14 1/17/2008 ISIMPSON ADVERTISING INC PRINT SVCS -BUS CARDS 0014095 44000 146.14 1/17/2008 1 78723 ISMART & FINAL SUPPLIES -SR BINGO 0015350 1 41200 1 256.69 $256.69 1/17/2008 78724 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 16.38 $4,091.48 1/1712008 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 15.87 1/17/2008 78726 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 4,059.23 $69.00 1/17/2008 78725 JSWRCB ACCOUNTING OFFICE IWASTE DISCHARGE-ANNL FEE 1 0015510 1 44240 1 11,109.001 $11,109.00 1/17/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR IPROF.SVCS-FPL 2006-220 001 23010 242.22 1/17/2008 78726 IKA TANG IRECREATION REFUND 1001 1 34740 1 69.00 $69.00 1/17/2008 78727 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CDBG 1255215 44000 170.68 $412.90 1/17/2008 THE SAN GABRIEL VALLEY NEWSPAPER GR IPROF.SVCS-FPL 2006-220 001 23010 242.22 Page 13 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount I V17/2008 I 78728 I T HOMSON WEST II,A k 0UE Ut-UA T ES I uu1403U I 42320 1 1,355.1591 $1,x55.89 1 1/17/2008 1 78729 THREE VALLEYS MUNICIPAL WATER DIST MTG-COUNCIL 0014010 1 42325 1 15.00 $15.00 1 /1 712 008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 2,189.52 1/17/2008 1 78730 TIME WARNER INTERNET SVCS -HERITAGE PK 0015340 1 42126 1 116.01 $116.01 1/17/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 670.39 1/17/2008 1 78731 TIME WARNER MODEM SVCS -COUNCIL 0014010 1 42130 1 44.95 $44.95 1/17/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DBC 0015333 42126 162.68 1/17/2008 1 78732 TIME WARNER MODEM SVCS COUNCIL 0014010 1 42130 1 44.95 $44.95 1/17/2008 1 78733 TRG LAND INC PROF.SVCS-SITE D PLAN 0015240 1 R44000 19,324.32 $19,324.32 1/1712008 1 78734 BRIAN TROUDY PK REFUND -HERITAGE 1 001 1 23002 1 50.00 $50.00 1/17/2008 1 78735 JASMINE TSAI RECREATION REFUND 1 001 1 34780 1 90.00 $90.00 1/17/2008 1 78736 UCN INC LONG DIST SVCS -GENERAL 1 0014090 1 42125 1 56.38$56.38 1/17/2008 1 78737 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT SCREENING 0014060 1 42345 1 88.00 $88.00 1/17/2008 78738 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 222.03 $7,210.46 1 /1 712 008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 2,189.52 1/17/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 874.65 1/17/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 670.39 1/17/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 3,091.19 1/17/2008 WALNUT VALLEY WATER DISTRICT WATER SVCS -DBC 0015333 42126 162.68 1/17/2008 1 78739 WALNUT VALLEY WATER DISTRICT ANNL RENTAL-DEC-NOV 08 0014440 1 42140 1 150.00 $150.00 1/17/2008 78740 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 168.87 $1,415.82 1/17/2008 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 1,159.91 1/17/2008 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 87.04 1/17/2008 78741 WELLS FARGO BANK SUPPLIES - I.T. 0014070 42330 38.96 $86.55 1/17/2008 WELLS FARGO BANK SUPPLIES -RECREATION 0015350 41200 1 47.59 1 1/17/2008 1 78742 WEST COAST ARBORISTS INC TREE MAINT-NOV 07 1 0015558 1 45509 1 9,912.00 $21,469.75 Page 14 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name WEST COAST ARBORISTS INC WEST COAST ARBORISTS INC Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/17/2008 1/17/2008 78742... TREE WATERING-NOV 07 (TREE MAINT-DEC 07 0015558 I 0015558 45510 I 45509 65u.00 I 10,907.751 $2 1,469.75 ... 1/24/2008 78743 AAA FLAG AND BANNER SUPPLIES -DIB FLAGS 0014090 41200 577.2131 $577.28 1/24/2008 78744 IMARIANNE ABIAAD IRECREATION REFUND 001 34780 60.00 $60.00 1/24/2008 78745 ADVANTEC CONSULTING ENGINEERS INC SIGNAL TIMING -DEC 07 0015510 44000 4,214.86 $6,164.86 1/24/2008 1 ADVANTEC CONSULTING ENGINEERS INC TRFFC MGMT PROJ-DEC 07 0015510 44000 1,395.00 1/24/2008 78747 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-ENG 0015554 44520 150.00 $983.63 1/24/2008 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 06-524 001 23012 405.00 1/24/2008 78748 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 06-524 001 23012 72.90 $1,727.20 1/24/2008 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE -EN 06-524 1 001 1 34650 -72.90 1/24/2008 1 78746 JAEP WORKSHOPS MEMBERSHIP DUES -N FONG 0015210 42315 120.001 $120.00 1/24/2008 1 AJAX SIGN GRAPHICS INC. SUPPLIES -NAMEPLATE 0014090 41200 24.53 1/24/2008 78747 JAGRICULTURAL COM WGHTS & MEASURES COYOTE CONTROL-NOV 07 0014431 45406 983.63 $983.63 1/24/2008 78748 JAIRTOUCH CELLULAR IDEP REFUND -FPL 95-23 001 23010 1,727.201 $1,727.20 1/24/2008 78749 JAIRTOUCH CELLULAR DEP REFUND -FPL 97-13 001 23010 1 1,700.431 $1,700.43 1/24/2008 1 78750 AJAX SIGN GRAPHICS INC. SUPPLIES -NAMEPLATES 0014090 41200 68.70 $93.23 1/24/2008 1 AJAX SIGN GRAPHICS INC. SUPPLIES -NAMEPLATE 0014090 41200 24.53 1/24/2008 1 78751 JAMERICANA ART CHINA CO PROMO SUPPLIES -CITY MUGS 1 0014090 1 41400 1 11.451 $11.45 1/24/2008 1 78752 JAMERITECH BUSINESS SYSTEMS COPIER MAINT-DEC/JAN 1 0014090 1 42100 1 586.491 $586.49 1/24/2008 78753 JANGELS BASEBALL EXCURSION -DAY CAMP 1 0015350 42410 2,010.00 $2,010.00 1/24/2008 78754 IAT & T WIRELESS SERVICES INC IDEP REFUND -FPL 97-004 1 001 23010 940.00 $940.00 1/24/2008 1 78755 IBANK OF AMERICA IDEP REFUND -FPL 97-034 1001 23010 1 500.00 $500.00 1/24/2008 1 78756 JBIENESYST 1125/08-P/R DEDUCTIONS 001 21105 1 702.48 $702.48 Page 15 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name JBNI BUILDING NEWS Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/24/2008 1 78757 ISUPPLIES-COMM SVCS I 0015310 1 412UU 04.441 $x4.44 1/24/2008 1 78758 JBSN SPORTS CORP SUPPLIES -RECREATION 1 0015350 1 41200 1 466.30 $466.30 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-PLAN CHECK 0015210 44000 180.00 1/24/2008 78759 IHOT SHOTS ATHLETIC APPAREL INC SUPPLIES -RECREATION 0015350 41200 1 3,060.441 $3,060.44 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-296 001 23010 90.00 1/24/2008 1 78760 ICHARLIES SANDWICH SHOPPE MTG SUPPLIES -GENERAL 1 0014090 1 42325 1 172.421 $172.42 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-292 001 23010 90.00 1/24/2008 1 78761 IBRANDON CHUNG IRECREATION REFUND 1 001 1 34740 1 69.001 $69.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-287 001 23010 90.00 1/24/2008 78762 CSMFO ANNL CONF-MAGNUSON/FULL 1 0014050 1 42330 1 755.00 $755.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-284 001 23010 90.00 1/24/2008 78763 ICTS LANGUAGE LINK ITRANSLATION SVCS-P/WORKS 0015510 1 44000 1 429.00 $429.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-295 001 23010 90.00 1/24/2008 78764 ICURBSIDE INC JHAZ WASTE CLEAN UP 0015510 1 44240 1 749.00 $749.00 1/24/2008 78765 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-286 001 23010 90.00 $1,620.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-PLAN CHECK 0015210 44000 180.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-298 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-296 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-294 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-292 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-290 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-287 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-285 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-284 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-283 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-295 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-291 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-289 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-288 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-293 001 23010 90.00 1/24/2008 D & J MUNICIPAL SERVICES INC PROF.SVCS-FPL 07-215 001 23010 90.00 1/24/2008 78766 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -DEC 07 0014020 44023 1,503.07 $1,503.07 Page 16 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept REIMB-LEAGUE CONF I 0014030 Acct # Amount Total Check Amount 1/24/2008 78767 IJAMES DESTEFANO I 42330 I 414.771 $414.771 1/24/2008 1 78768 DENNIS CAROL PROF.SVCS-PLNG MTG 0015210 1 44000 125.00 $250.00 1/24/2008 1 DENNIS CAROL 1PROF.SVCS-CC MTG 0014030 44000 125.00 1/24/2008 1 78769 IDEPT OF TRANSPORTATION TRFFC MAINT-NOV 07 1 0015554 1 45507 1 1,095.26 $1,09526 1/24/2008 1 DIAMOND BAR FINE ART FRAMING IPROF.SVCS-CC PHOTOS 0014010 41200 10.31 1/24/2008 1 78770 JDH MAINTENANCE JADDL MAINT-DBC DEC 1 0015333 1 45300 1 819.001 $819.00 1/24/2008 78771 DIAMOND BAR FINE ART FRAMING PROF.SVCS-CC PHOTOS 0014010 41200 32.48 $42.79 1/24/2008 1 DIAMOND BAR FINE ART FRAMING IPROF.SVCS-CC PHOTOS 0014010 41200 10.31 1/24!2008 78772 CHO &ASSOCIATES CONSULTANT SVCS-CDBG OCT 1255215 44000 2,325.00 $3,450.00 1/24!2008 1 JDIANA DIANA CHO & ASSOCIATES CONSULTANT SVCS-CDBG NOV 1255215 44000 1,125.00 1/24/2008 78773 DOUG MARTIN CONTRACTING CO INC SLURRY SEAL -AREA 1 2505510 R46411 6,000.00 $5,400.00 1 /2 412 0 08 1 DOUG MARTIN CONTRACTING CO INC RETENTION PAYABLE 001 20300 -600.00 1/24/2008 78774 EVERGREEN INTERIORS PLANT MAINT-C/HALL DEC 0014090 42210 223.60 $387.60 1/24/2008 EVERGREEN INTERIORS PLANT MAINT-D/B LIBRARY 0014090 42210 104.00 1/24/2008 EVERGREEN INTERIORS REPLANTING -LIBRARY DEC 0014090 42210 60.00 1/24/2008 78775 EXCEL LANDSCAPE LNDSCAPE MAINT-DIST 38 1385538 45500 9,144.58 $27,013.17 1/24/2008 EXCEL LANDSCAPE LNDSCAPE MAINT-DIST 39 1395539 45500 11,261.83 1/2412008 EXCEL LANDSCAPE LNDSCAPE MAINT-DIST 41 1415541 45500 4,019.27 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 39 1395539 42210 149.93 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 39 1395539 42210 175.53 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 39 1395539 42210 41.97 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 41 1415541 42210 140.99 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 41 1415541 42210 89.09 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 41 1415541 42210 483.17 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 41 1415541 42210 129.70 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 341.47 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 201.21 1/24/2008 EXCEL LANDSCAPE ADDL MAINT-DIST 38 1385538 42210 781.42 1/24/2008 EXCEL LANDSCAPE JADDL MAINT-DIST 38 1385538 42210 53.01 Page 17 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name I Transaction Description I Fund/ Dept I Acct # Amount I Total Check Amount) 1/24/2008 1 78776 IFEDEX EXPRESS MAIL -GENERAL 0014090 42120 254.021 $254.02 1/24/2008 1 78784 1INFORMATION SYSTEMS SECURITY ASSC MEMBERSHIP DUES-DESFORGES 1 0014070 1 42315 1 115.001 $115.00 1/24/2008 1 78777 MARY ANN FERYANITZ IRECREATION REFUND 001 34740 69.00 $69.00 1/24/2008 1 78785 JINLAND VALLEY DAILY BULLETIN SUBSCRIPTION RENEWAL 1 0014090 1 42320 1 192.001 $192.00 1/24/2008 1 78778 IJOSE FLORES RECREATION REFUND 001 34780 95.00 $95.00 1/24/2008 1 78786 JINLAND VALLEY DAILY BULLETIN ILEGAL AD -BIDS 2505310 1 46415 1 217.501 $217.50 1/24/2008 1 78779 FRANCHISE TAX BOARD SLRY ATTCHMT-1125/08 001 21114 100.00 $100.00 1/24/2008 1 78787 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL SVCS -FEB 0014431 1 45403 1 7,966.67 $7,966.67 1/24/2008 1 78780 JGFOA JANNL CONF-MAGNUSON/FULL 0014050 42330 710.00 $710.00 1/24/2008 1 78788 INT'L COUNCIL OF SHOPPING CENTERS MEMBERSHIP DUES -COUNCIL 0014010 1 42315 1 50.001 $50.00 1/24/2008 1 78781 IGOVISLLC PROF.SVCS-CONTRTRKG 0014070 1 R44000 1,322.87 $1,322.87 1/24/2008 1 78782 GOVPARTNER REQUEST PARTNER -DEC 07 1185098 44030 1 850.00 $1,700.00 1/24/2008 1 GOVPARTNER REQUEST PARTNER -JAN 08 1185098 1 44030 1 850.00 1/24/2008 1 78783 IYEN TE HO IRECREATION REFUND 1 001 1 34780 1 171.00 $171.00 1/24/2008 1 78784 1INFORMATION SYSTEMS SECURITY ASSC MEMBERSHIP DUES-DESFORGES 1 0014070 1 42315 1 115.001 $115.00 1/24/2008 1 78785 JINLAND VALLEY DAILY BULLETIN SUBSCRIPTION RENEWAL 1 0014090 1 42320 1 192.001 $192.00 1/24/2008 1 78786 JINLAND VALLEY DAILY BULLETIN ILEGAL AD -BIDS 2505310 1 46415 1 217.501 $217.50 1/24/2008 1 78787 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL SVCS -FEB 0014431 1 45403 1 7,966.67 $7,966.67 1/24/2008 1 78788 INT'L COUNCIL OF SHOPPING CENTERS MEMBERSHIP DUES -COUNCIL 0014010 1 42315 1 50.001 $50.00 1/24/2008 1 78789 1INTFRNATIONAL SERVICES INC ICROSSING GUARD SVCS -DEC 1 0014411 1 45410 1 8,388.901 $8,388.90 1/24/2008 1 78790 IJOE A. GONSALVES & SON INC. ILEGISLATIVE SVCS -JAN 08 1 0014030 1 44000 1 3,000.001 $3,000.00 1/2412008 1 78791 ROWENA JOE RECREATION REFUND 1 001 1 34780 1 50.00 $50.00 1/24/2008 1 78792 KENS HARDWARE SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 34.27 $34.27 1/24/2008 1 78793 INAO KITAHARA IRECREATION REFUND 1 001 1 34780 1 65.001 $65.00 Page 18 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description RECREATION REFUND Fund/ Dept Acct # Amount Total Check Amount 1/24/2008 78794 IDANETTE KUOCH I 001 I 34780 1 60.001 $60.00 1/24/2008 1 78795 JKLISTOM SIGNALS INC LASER EQ -LA SHERIFF 1 1284411 1 46250 1 660.50 $660.50 1/24/2008 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 13.81 1/24/2008 1 78796 ILAE ASSOCIATES INC PROF.SVCS-ENGINEERING 1 0015510 1 45221 1 3,340.001 340.00 1/24/2008 LOS ANGELES COUNTY MTA CITY SUBSIDY -DEC 07 1125553 45535 898.25 1/24/2008 1 78797 ILANTERMAN DEV CENTER/COMM INDUSTRIE IPARKWAY MAINT-DEC 07 1 0015558 1 45503 1 1,982.76 $1,982.76 1/24/2008 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES-NOV 07 1125553 45402 135.15 1/24/2008 1 78798 ILEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES -YR 2008 1 0014090 1 42315 1 18,076.001 $18,076.00 1/2412008 LOS ANGELES COUNTY SHERIFF'S DEPT. BACKFILL TRNG-DEC 07 0014411 45402 5,851.80 1/24/2008 1 78799 TIFFANY LEE IRECREATION REFUND 1 001 1 34780 1 55.001 $55.00 1/24/2008 78800 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 23.83 $101.79 1/24/2008 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGES 0014090 42113 13.81 1/24/2008 78805 LEWIS ENGRAVING INC. ENGRAVING SVC -NAME PLATES 0014090 42113 64.15 $505.00 1/24/2008 78801 LOS ANGELES COUNTY MTA MTA PASSES -JAN 08 1125553 45533 2,381.05 $6,621.00 1/24/2008 LOS ANGELES COUNTY MTA CITY SUBSIDY -JAN 08 1125553 45535 907.45 1/24/2008 78805 LOS ANGELES COUNTY MTA MTA PASSES -DEC 07 1125553 45533 2,434.25 $505.00 1/24/2008 LOS ANGELES COUNTY MTA CITY SUBSIDY -DEC 07 1125553 45535 898.25 1/24/2008 78802 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-NOV 0015510 45530 2,021.44 $2,372.69 1/24/2008 LOS ANGELES COUNTY PUBLIC WORKS TRAFFIC SIGNAL MAINT-NOV 0015554 45507 351.25 1/24/2008 78803 LOS ANGELES COUNTY SHERIFF'S DEPT, HELICOPTER SVCS-NOV 07 0014411 45401 194.89 $731,584.02 1/24/2008 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS-NOV 07 0014411 45401 350,928.86 1/24/2008 78805 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS -DEC 07 0014411 45401 350,928.86 $505.00 1/24/2008 LOS ANGELES COUNTY SHERIFF'S DEPT. BACKFILL TRNG-NOV 07 0014411 45402 6,400.12 1/2412008 LOS ANGELES COUNTY SHERIFF'S DEPT. CALVARY CHAPEL-NOV 07 0014411 45402 7,585.60 1/24/2008 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES-NOV 07 1125553 45402 135.15 1/2412008 LOS ANGELES COUNTY SHERIFF'S DEPT. CALVARY CHAPEL -DEC 07 0014411 45402 9,558.74 1/2412008 LOS ANGELES COUNTY SHERIFF'S DEPT. BACKFILL TRNG-DEC 07 0014411 45402 5,851.80 1/24/2008 1 78804 ILOS ANGELES ROYAL VISTA GOLF COURSE IFACILITY RENTAL -DEC 07 1 0015350 42140 2,352.001 $2,352.00 1/24/2008 1 78805 ILOS ANGELES ZOO EXCURSION -DAY CAMP 1 0015350 1 42410 1 505.001 $505.00 Page 19 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/24/2008 I 78806 ITHOMAS LOTT IPRINT SVCS -S I SWEEPING 1155516 I 41200 3,65 1.641 $3,65 i.64 1/24/2008 78807 ELIZABETH LOZORNIO FACILITY REFUND -DBC 001 23002 400.00 $512.50 1/24/2008 ELIZABETH LOZORNIO FACILITY REFUND -DBC 001 36615 112.50 1/24/2008 1 78808 CHARLES LU RECREATION REFUND 1 001 1 34780 1 105.00 $105.00 1/24/2008 1 78809 MAIN STREET TOURS EXCURSION-P/S FOLLIES 1 1125350 1 45310 1 850.00 $850.00 1/24/2008 1 78810 MANAGEMENT SOLUTIONS INC PROF.SVCS-H/R 0014060 1 44000 1 2,400.00 $2,400.00 1/24/2008 1 78811 MARLBOUROUGH DEVELOPMENT CORP REFUND -FPL 92-012 1 001 1 23010 1 6,416.22 $6,416.22 1/24/2008 1 78812 MCE CORPORATION VEGETATION CONTROL -DEC 0015558 1 45508 1 7,989.62 $7,989.62 1/24/2008 1 78813 MICRO TEL CENTER COMP MAINT-I.T. 1 0014070 1 42205 1 720.00 $720.00 1/24/2008 78814 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WKS 0015510 42110 33.04 $632.83 1/24/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS-P/WKS 0015510 42110 22.73 1/24/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -COMM SVCS 2505310 46415 296.18 1/24/2008 MINUTEMAN PRESS R & D BLUEPRINT PRINT SVCS -COMM SVCS 2505310 46415 280.88 1!24/2008 78815 MOBILE RELAY ASSOCIATES INC REPEATER SVCS -DEC 07 0014440 42130 78.75 $157.50 1/24/2008 MOBILE RELAY ASSOCIATES INC REPEATER SVCS -JAN 08 0014440 1 42130 78.75 1/24/2008 78816 NEXTEL OF CALIFONIA REFUND -FPL 04-109 1 001 1 23010 1 90.00 $90.00 1!24/2008 78817 NORRIS REPKE INC SLURRY SEAL -AREA 3 2505510 R46411 562.50 $1,442.50 1!24/2008 �NORRIS REPKE INC IPROF.SVCS-PLAN CHECK 0015510 R45221 880.00 1/24/2008 78818 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 12/12 0015210 44000 317.76 $1,429.92 1/24/2008 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 12/31 0015210 44000 158.88 1/24/2008 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 1/8 0015210 44000 158.88 1/24/2008 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 11/7 0015210 44000 317.76 1/24/2008 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 113 0015510 44000 317.76 1/24/2008 IOLYMPIC STAFFING SERVICES ITEMP SVCS -WK 12/17 0015510 44000 158.88 Page 20 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount I 1/24/2008 1 78819 IPACIFIC BELL IREFUND-FPL 96-038 1 001 I 23010 I 520.831 $520.831 1/24/2008 1 78820 PACIFIC BELL REFUND -FPL 96-046 1 001 1 23010 1 125.44 $125.44 1/24/2008 PERS HEALTH FEB 08 -HEALTH INS PREMS 0014090 40086 291.00 1/24/2008 1 78821 PACIFIC BELL REFUND -FPL 96-27 1 001 1 23010 1 743.52 $743.52 1124/2008 1 78822 REBECCA PANG RECREATION REFUND 1 001 1 34780 1 45.00 $45.00 1/24/2008 78823 PERS HEALTH FEB 08 -HEALTH INS PREMS 001 21105 27,241.51 $27,618.08 1/24/2008 PERS HEALTH FEB 08 -HEALTH INS PREMS 0014090 40086 291.00 1/24/2008 PERS HEALTH FEB 08 -HEALTH INS PREMS 0014060 40093 85.57 1/24/2008 78824 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 8.00 $542.44 1/24/2008 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 208.88 1/24/2008 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 325.56 1/24/2008 78825 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $23,970.58 1/24/2008 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 9,350.20 1/24/2008 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 14,572.95 1/24/2008 1 78826 PHOTO ART INDUSTRIES PRINT SVCS -COUNCIL 0014010 1 42112 1 203.65 $203.65 1/24/2008 78827 POUK & STEINLE INC RETENTION -ST SIGNS 001 20300 3,092.93 $21,840.23 1/24/2008 POUK & STEINLE INC RETENTION -ST SIGNS 001 20300 18,747.30 1/24/2008 1 78828 REGIONAL CHAMBER OF COMMERCE CONTRACT SVCS -JAN 08 1 0015240 1 45000 1 2,000.00 $2,000.00 1/24/2008 78829 REGIONAL CHAMBER OF COMMERCE MTG-COUNCIL 0014010 42325 10.00 $20.00 1/24/2008 REGIONAL CHAMBER OF COMMERCE MTG-CMGR 0014030 42325 10.00 1/24/2008 78830 REINBERGER PRINTWERKS PRINT SVCS -LETTERHEAD 0014090 42110 66.57 $777.77 1/24/2008 REINBERGER PRINTWERKS PRINT SVCS -ENVELOPES 0014090 42110 382.12 1/24/2008 REINBERGER PRINTWERKS PRINT SVCS -BUS CARDS 0014095 44000 329.08 1/24/2008 1 78831 RJM DESIGN GROUP INC DESIGN SVCS-PANTERA PK 2505310 1 R46415 1 3,312.48 $3,312.48 1/24/2008 1 78832 S C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 1 41250 1 2,540.09 $2,540.09 Page 21 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 1/2412008 78837 SPARKLETTS SUPPLIES -WATER C/HALL 0014090 41200 95.99 $272.51 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/24/2008 1 78833 SASE COMPANY INC SUPPLIES -ROAD MAINT 0015554 1 41300 1 1,677.67 $1,677.67 1/2412008 SPARKLETTS EQ RENTAL -DEC 0014090 42130 10.25 1/24/2008 1 78834 ILANI SHAW MAINT-DBC DEC 0015333 1 45300 1 160.001 $160.00 1/24/2008 1 78835 ISO COAST AIR QUALITY MGT DISTRICT LEASE -CITY HALL FEB 08 0014090 1 42140 1 21,810.60 $21,810.60 1/24/2008 1 78836 SOUTHERN CALIFORNIA EDISON JELECT SVCS -DIST 38 1385538 1 42126 1 50.70 $50.70 1/2412008 78837 SPARKLETTS SUPPLIES -WATER C/HALL 0014090 41200 95.99 $272.51 1/2412008 SPARKLETTS SUPPLIES -WATER C/HALL 0014090 41200 156.02 1/2412008 SPARKLETTS EQ RENTAL-DEC/JAN 0014090 42130 10.25 1 001 1/2412008 SPARKLETTS EQ RENTAL -DEC 0014090 42130 10.25 1/24/2008 1 78838 SPRINT REFUND -FPL 01-48 1 001 1 23010 1 750.00 $750.00 STANDARD INSURNCE OF OREGON FEB 08-SUPP LIFE INS PREM 001 21106 99.50 1/2412008 1/24/2008 1 78839 ISPRINT REFUND -FPL 03-35 1 001 1 23010 1 268.12 $268.12 1/2412008 78840 STANDARD INSURNCE OF OREGON FEB O8 -LIFE INS PREM 001 21106 1,155.46 $2,766.20 1/2412008 STANDARD INSURNCE OF OREGON FEB 08-SUPP LIFE INS PREM 001 21106 99.50 1/2412008 STANDARD INSURNCE OF OREGON FEB 08-STD/LTD 001 21112 1,511.24 $11,069.71 1/24/2008 1 78841 STEVEN ENTERPRISES INC SUPPLIES-P/WORKS 0015510 1 46250 1 154.441 $154.44 1/24/2008 1 78842 SUNGARD PUBLIC SECTOR PENTAMATION SUPPORT CONTR-RENEWAL 0014070 1 42205 1 11,069.71 $11,069.71 1/2412008 1 78843 SHARON SUZUKI RECREATION REFUND 001 1 34780 1 30.00 $30.00 1/24/2008 1 78844 SYNIC GRAPHICS & PRINTING PRINT SVCS -BUS CARDS 0014010 1 42110 1 105.00 $105.00 1/2412008 1 78845 TELEPACIFIC COMMUNICATIONS T1 INTERNET SVCS -JAN 08 0014070 1 44030 1 525.29 $525.29 1/24/2008 1 78846 TENNIS ANYONE ICONTRACT CLASS -WINTER 0015350 1 45320 1 2,247.00 $2,247.00 1/24/2008 1 78847 JILL TESON IRECREATION REFUND 001 34780 1 105.001 $105.00 1/24/2008 1 78848 MIMI THAICHEN RECREATION REFUND 001 1 34780 1 25.00 $25.00 Page 22 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 1/24/2008 78849 THE COMDYN GROUP INC PROF.SVCS-WK 12121 0014070 44000 2,781.28 $7,723.55 1/24/2008 78852 THE COMDYN GROUP INC PROF.SVCS-WK 1/4 0014070 44000 2,617.27 $44.95 1/24/2008 THE COMDYN GROUP INC PROF.SVCS-WK 12121 0014070 44000 375.00 1/24/2008 78853 THE COMDYN GROUP INC PROF.SVCS-WK 114 0014070 44000 1,950.00 $5,500.00 1/24/2008 78850 THE GAS COMPANY GAS SVCS -HERITAGE PK 0015340 42126 303.51 $2,037.38 1/24/2008 THE GAS COMPANY GAS SVCS -DBC 0015333 42126 1 1,733.87 1/24/2008 1 78851 UCLA EXTENSION I MTG-D ALVAREZ 0015210 1 42340 1 325.00 $325.00 1/24/2008 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 23,657.79 1/24/2008 1 78852 TIME WARNER IMODEM SVCS -COUNCIL 0014010 1 42130 1 44.951 $44.95 1/24/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA PK 0015340 42210 494.84 1/24/2008 1 78853 TIME WARNER JINSTALL SVCS -CABLE BACKUP 0014070 44030 5,500.00 $5,500.00 1/2412008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAI NT-SYC CYN PK 0015340 42210 422.71 1/24/2008 1 78854 TOSHIBA BUSINESS SOLUTIONS INC ICOPIER MAINT-DBC 0015333 42200 71.57 $71.57 1/24/2008 1 78855 TRENCH PLATE RENTAL CO SUPPLIES -ROAD MAINT 0015554 1 42130 1 22.00 $22.00 1/24/2008 1 78856 JUNITED PARCEL SERVICE EXPRESS MAIL -GENERAL 0014090 1 42120 1 26.761 26.76 1/24/2008 78857 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC 0015333 45300 5,428.34 $31,287.13 1/24/2008 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 23,657.79 1/2412008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PAUL GROW PK 0015340 42210 200.74 1/24/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA PK 0015340 42210 494.84 1/24/2008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAI NT-SYC CYN PK 0015340 42210 660.00 1/2412008 VALLEY CREST LANDSCAPE MAINT INC ADDL MAI NT-SYC CYN PK 0015340 42210 422.71 1/2412008 VALLEY CREST LANDSCAPE MAINT INC JADDL MAINT-SYC CYN PK 0015340 1 42210 422.71 1/24/2008 1 78858 IVANTAGEPOINT TRNSFR AGNTS-303248 01/25108-P/R DEDUCTIONS 1 001 1 21108 1 4,813.09 $4,813.09 1/24/2008 78859 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 69.85 $509.96 1/24/2008 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 88.57 1/2412008 VERIZON CALIFORNIA PH.SVCS-PANTERA PK 0015340 42125 88.57 1/24/2008 VERIZON CALIFORNIA PH.SVCS-SYC CYN PK 0015340 42125 88.57 1/24/2008 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 65.23 1/2412008 VERIZON CALIFORNIA PH.SVCS-INFO TO GO 0014090 42125 109.17 Page 23 City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount I/24/2UU8 I000U VtKILUN VVIKELt SS -LA LtLL CHRGS-CMGR UU14UJU 42125 /u./1 $495.31 1/24/2008 78867 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014440 42125 44.40 $40.00 1/24/2008 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014090 42125 0.14 1/24/2008 W/T # 39 VERIZON WIRELESS -LA CELL CHRGS-DESFORGES 0014090 42125 50.46 $58,635.50 1/24/2008 VERIZON WIRELESS -LA CELL CHRGS-AZIZ 0014070 42125 50.46 1/24/2008 W/T 042 VERIZON WIRELESS -LA CELL CHRGS-CMGR 0014030 42125 133.09 $53,101.76 1/24/2008 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014440 42125 44.70 1/24/2008 VERIZON WIRELESS -LA CELL CHRGS-EOC 0014090 42125 0.14 1/24/2008 VERIZON WIRELESS -LA CELL CHRGS-DESFORGES 0014070 42125 50.46 1/24/2008 IVERIZON WIRELESS -LA ICELL CHRGS-AZIZ 0014070 42125 50.75 1/24/2008 78861 VISION INTERNET PROVIDERS INC COMP MAINT-I.T. 0014070 42205 995.00 $1,195.00 1/24/2008 VISION INTERNET PROVIDERS INC COMP MAINT-RENEWAL 0014070 42205 50.00 1/24/2008 78867 VISION INTERNET PROVIDERS INC COMP MAINT-I.T. JAN 0014070 44030 150.00 $40.00 1/24/2008 78862 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -DEC 07 0015350 42140 420.00 $9,628.00 1/24/2008 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -DEC 07 0015350 42140 608.00 1/24/2008 78867 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -DEC 07 0015350 42140 664.00 $40.00 1/24/2008 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -OCT -DEC 0015350 42140 7,936.00 1/24/2008 78863 WARREN SIECKE TRFFC SGNL-G/S/DBB 2505510 R46412 614.33 $1,843.00 1/24/2008 WARREN SIECKE TRFFC SGNL-B/CYN 2505510 R46412 614.33 1/24/2008 78867 WARREN SIECKE TRFFC SGNL-RACQUET CLUB 2505510 R46412 614.34 $40.00 1/24/2008 1 78864 IPAULWRIGHT JAIV SVCS-PLNG,CNCL 0014090 1 44000 1 227.50 $227.50 1!24/2008 78865 FLORIST FLORAL ARRGMNT-E MILLER 0014090 41400 70.36 $203.46 1!2412008 IXAVIERS XAVIERS FLORIST FLORAL ARRGMNT-CNCL MTG 1 0014010 41200 133.10 1/24/2008 1 78866 ALICE YAO RECREATION REFUND 001 134780 1 85.001 $85.00 1/28/2008 1 78867 SGV COUNCIL OF GOVERNMENTS TAC MTG - LIU/YEE 0015510 1 42325 1 40.001 $40.00 1/11/2008 1 W/T # 39 JUNION BANK OF CALIFORNIA, NA LEASE PAYMENT -JAN O8 0014090 1 42140 1 58,635.50 $58,635.50 1/24/2008 1 W/T 042 JUNION BANK OF CALIFORNIA, NA LEASE PMT -DBC FEB 08 0014090 1 42140 1 53,101.761 $53,101.76 Page 24 Check Date I Check Num City of Diamond Bar - Check Register 01/09/08 thru 01/30/08 Vendor Name Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount Page 25 $1,900,370.25 CITY COUNCIL r�CnR'POR��� rags TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e TITLE: Treasurer's Statement — December 007 RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.5 Meeting Date: Feb S, 2008 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the December cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the City's investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Linda G. Magnuson, Finance Director u%. it Departm( nt ead Assistant City Manager Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT December 31, 2007 TOTAL INVESTMENTS TOTAL CASH $37,582,594.67 $37,603,126.89 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estim ted e c ures. James DeStefano, Treasurer BEGINNING . BALANCE RECEIPTS DISBURSEMENTS TRANSFERS IN OUT ENDING BALANCE GENERAL FUND LIBRARY SERVICES FUND $28,488,154.17 2,060,822.90 $1,040,361.22 $362,375.89 $29,870,991.74 COMMUNITY ORG SUPPORT FD 0.00 2,585.32 0.00 GAS TAX FUND TRANSIT TX (PROP A) FD 508,582.76 85,990.01 796,130.48 (323,931.00) 2,585.32 270,641.77 TRANSITTX(PROPC) FD 68,950.33 1,540,934.96 13,124.70 851,956.11 ISTEA Fund INTEGRATED WASTE MGT FD 0.00 12,340.49 354,690.33 1,540,934.96 12,340.49 TRAFFIC IMPROVEMENT FUND 9,596.00 387,463.01 7,375.93 (37,293.79) 319,616.61 AB2928-TR CONGESTION RELIEF FD 446,835.87 387,463.01 AIR QUALITY IMPRVMNT FD TRAILS & BIKEWAYS FD 58,764.38 18,338.19 2,656.81 446,835.87 PARK FEES FD (26,825.00) 355,806.54 74,445.76 (26,825.00) PROP A - SAFE PARKS ACT FUND 92,617.79 355,806.54 PARK & FACILITIES DEVEL. FD 1,058,151.42 92,617.79 COM DEV BLOCK GRANT FD CITIZENS OPT -PUBLIC SAFETY FD (24,005.10) 283,919.00 230,082.07 6,184.18 (256,916.00) 1,058,151.42 (3,186.28) NARCOTICS ASSET SEIZURE FD 342,156.45 (59,786.60) 170,295.47 CA LAW ENFORCEMENT EQUIP PRGI 78,291.03 342,156.45 LANDSCAPE DIST #38 FD LANDSCAPE DIST #39 FD (70,836.66) 102,491.44 26,466.37 78,291.03 LANDSCAPE DINT #41 FD (1,986.47) 64,846.65 37,184.22 48,698.68 25,768.54 5,188.41 37,091.64 GRAND AV CONST FUND 0.00 10,903.52 74,979.38 CAP IMPROVEMENT PRJ FD (430,600.05) 0.00 SELF INSURANCE FUND 1,315,486.16 91,324.86 256,916.00 (265,008.91) EQUIPMENT REPLACEMENT FUND 197,946.32 1,315,486.16 COMPUTER REPLACEMENT FUND 198,143.47 197,946.32 PUBLIC FINANCING AUTHORITY FUN 175,652.64 TOTALS 40,506.13 58,635.50 L.399.35 $36,111 406.11 2,756 393.04 $1 264 672.26 ( 0 00) 194,181.36 $37 603 126 89 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($25,473.22) PAYROLL ACCOUNT 44,755.44 CHANGE FUND 250.00 PETTY CASH ACCOUNT 1,000.00 TOTAL DEMAND DEPOSITS $20,532.22 INVESTMENTS: US TREASURY Money Market Acct. $2,176,835.91 LOCAL AGENCY INVESTMENT FD 35,211,577.40 FED HOME LOAN BANK NOTES 0.00 CASH WITH FISCAL AGENT: US TREASURY Money Market Account 194,181.36 TOTAL INVESTMENTS TOTAL CASH $37,582,594.67 $37,603,126.89 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estim ted e c ures. James DeStefano, Treasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of December 2007 Institution Investment Type Rating Purchase Date Maturity Date Amount Current Par / Fair Market Curr Interest Month Term At Cost Original Par Value ' Received Rate State of California Local Agency Inv Fund AAA Wells Fargo Bank US Treasury Money Market AAA 35,211,577.40 35,235,490.11 4.801% Union Bank -(Fiscal Agent) US Treasury Money Market AAA $2,176,835.91 2,176,835.91 2,039.68 3.174% Wells Fargo Inst Securities Farm Credit Note AAA 09/27/05 03/27/08 194,181.36 2.5 Yrs 194,181.36 398.51 4.370% Wells Fargo Inst Securities Federal Home Loan Note AAA 06/04/07 12/04/08 1,000,000 1,000,000 Called 10,593.33 4.540% Wells Fargo Inst Securities Federal Home Loan Note AAA 12/29/06 06/29/09 1.5 Yrs 1,000,000 1,000,000 Called 26,750.00 5.350% 2.5 Yrs 1,000,000 1,000,000 Called 26,500.00 5.300% Totals for month $ 40,582,594.67 $ 37,606,507.38 $ 66,281.52 Less Investments matured during the month (3,000,000.00) Total Investments: $ 37,582,594.67 2006-07 Actual Interest Income $1,792,094.62 2007-08 Budgeted Interest Income $1,089,000.00 Actual Year -To -Date Interest Income $596,734.25 Percent of Interest Received to Budget 54.797% ' Source of Fair Market value: Wells Fargo Institutional Securities, LLC CITY COUNCIL Agenda # 6 . 6 Meeting Date: February 5, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council 1 VIA: James DeStefano, City Ma TITLE: REDUCTION OF 50% OF SUR TY BOND NO. TM5040784/6314003 POSTED BY BROOKFIELD DIAMOND BAR VILLAGE LLC FOR TRACT 62482 (VANTAGE TOWNHOMES) TO COMPLETE STREET IMPROVEMENTS. RECOMMENDATION: Approve the reduction. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with the subdivider, Brookfield Diamond Bar Village LLC, to complete various improvements for Tract 62482. The subdivider guaranteed faithful performance of said agreement by posting with the City a surety bond for grading, erosion control, drainage improvements, street improvements, sewer improvements, landscape and irrigation. While the entirety of all conditions of approval for the project have not been met, staff has confirmed that all street improvements that have been completed to date are acceptable to the City. The subdivider has now requested a reduction of 50% of the surety bond. All 70 single family detached homes and ten (10) of the eleven (11) buildings of the attached terrace homes have passed final inspection. Expected full project completion is set for May 2008. DISCUSSION: Upon receiving written request from Brookfield Diamond Bar Village LLC on December 12, 2007, the Building & Safety Division, Planning Division and the Public Works Department have verified that at least 50% completion of all street conditions for the project have been met. The following surety bond is recommended for 50% reduction: Surety Bond No. TM5040784/6314003 in the amount of $253,746.00 reduced to $126,873.00. PREPARED BY: Kimberly Molina, Associate Engineer Date Prepared: January 23, 2008 REVIEWED BY: Dav' Li irector of Public Works Attachments: LETTER OF REQUEST, December 12, 2007 2 4 t: SOUTHLAND BUSINESS GROUP 3090 Bristol Street, Suite 200 Costa Mesa, California 92626 Phone 714.427.6868 Fax 714.427.6869 R brookfieldsouthland.com A HHUOKFIELH H O M E S II\'e the d ri e-rI r. ce Kimberly Molina Associate Engineer Public Works/Engineering Department 21825 Copley Drive Diamond Bar, CA 91765 Dear Kimberly, December 12th, 2007 As we are moving towards completion of our Diamond Bar community, I am requesting a reduction of our street improvement bond #5040784. Due to the fact of 50%, of the improvements within the community, have been completed. Therefore, I am asking for a reduction of $126,873.00 of bond #5040784. Thank you for your attention to this matter, please review the final inspection letter provided by Les. Paul McDonnell Brookfield :Diamond Bar Village LLC CITY COUNCIL Agenda # 6.7 Meeting Date :February 5, 2008 AGENDA REPORT TO: Honorable Mayor and Members f the City Council VIA: James DeStefano, City Mana er TITLE: A RESOLUTION APPROVING HE APPLICATION FOR THE ENVIRONMENTAL AND ENHANCEMENT MITIGATION (EEM) PROGRAM UNDER SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE DIAMOND BAR URBAN REFORESTATION PROJECT ALONG THE STATE ROUTE 57/60 FREEWAY CORRIDOR RECOMMENDATION: Adopt Resolution No. 2008 -XX approving the application for the Environmental Enhancement and Mitigation (EEM) Program and authorizing the City Manager to execute contracts and related documents necessary to complete the project. FINANCIAL IMPACT: There is no financial impact. BACKGROUND: The California Resources Agency, in October of 2007, announced that applications are being accepted for the 2007/2008 grant cycle of the EEM application. This program allows for an allocation of $10 Million each year for grants to local, state, and government agencies for projects that mitigate the environmental impacts caused by new or modified state transportation facilities. The recent completion of the State Route 57/60 High Occupancy Vehicle (HOV) lanes is an eligible project that could receive funding under the Highway Landscape and Urban Forestry category of the program. DISCUSSION: The SR -57/60 HOV lane project completed by Caltrans involved the construction of elevated HOV lanes along a portion of the SR -57/60 freeway corridor in addition to the construction of a collector road and realignment of the off -ramp at Grand Avenue. As a result of this improvement, areas of vegetation and mature trees were removed. The reforestation (approximately 12 acres) that is being proposed with this application will enhance the existing landscape through the corridor (see attached exhibit). The project scope includes landscape and irrigation installation as well as 5 years of plant establishment (maintenance). Caltrans will be responsible for landscape plan development. The concept plan includes roughly 500 plantings of a variety of species including California Peppertree, Cottonwood, London Plane Sycamore, and Walnut trees. A majority of these tree plantings are required to be native trees (Cottonwood and Walnut trees) that are designed for better long term establishment. The native tree plantings will appear to be very small (on the order of a 1 gallon container), but these tree plantings will be better established and allow for maintenance free operations (no irrigation or pruning) after the 5 -year plant establishment period. In November 2007, the City in cooperation with Caltrans submitted an application requestling $320,000 in grant funds. The California Resources Agency, who is administering this program, indicated that the required resolution authorizing staff to act as an agent of the City could be provided at later date. The California Transportation Commission (CTC) is expected to give preliminary approval for project funding in Spring 2008, If the City's application is selected, a cooperative agreement with Caltrans will need to be executed to establish the guidelines for reimbursement of project costs. PREPARED BY: Rick Yee, Senior Engineer Date Prepared: January 29, 2008 REVI D BY: vid G. Director of ublic Works Attachments: Resolution No. 2008 -XX Preliminary Estimate of Cost Planting Exhibit 2 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER THE SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE DIAMOND BAR URBAN REFORESTATION PRJOECT A. RECITALS. WHEREAS, the Legislature of the State of California has enacted AB 471 (Chapter 106 of the Statutes of 1989), which is intended to provide $10 million annually for a period of 10 years for grant funds to local, state and federal agencies and nonprofit entities for projects to enhance and mitigate the environmental impacts of modified or new public transportation facilities; and WHERE -AS, the Resources Agency has established the procedures and criteria for reviewing grant proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the grant recipients will be selected; and WHEREAS, said procedures and criteria established by the Resources Agency require a resolution certifying the approval of application by the City of Diamond Bar before submission of said application to the State; and WHEREAS, the application contains assurances that the City of Diamond Bar must comply with; and WHEREAS, the City of Diamond Bar, if selected, will enter into an agreement with the State of California to carry out the environmental enhancement and mitigation project; B. RESOLUTION. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Diamond Bar approves the filing of an application for the Environmental Enhancement and Mitigation Program for grant assistance. SECTION 2. That the City Council of the City of Diamond Bar certifies that it will make adequate provisions for operation and maintenance of the project. SECTION 3. That the City Council of the City of Diamond Bar appoints James DeStefano as agent of the City of Diamond Bar to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. The City Clerk shall certify to the adoption of the Resolution. PASSED, APPROVED AND ADOPTED this 5th day of February, 2008. Jack Tanaka, Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of February, 2008 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar Is PRELIMINARY ESTIMATE OF COST DIST COUNTY RTE KP 7 LA 57,60 DESCRIPTION: EEM PROJECT EA APPROXIMATE MAGNITUDE OF WORK: (S)= Either State or Supplemental " (W)=Work or (F)= Furnished (forming SF or SW) DATE PAGE OF 01/23/08 1 1 PROJECT $ $320,000.00 SUPPLEMENTAL COST ITEMS RUNNING TOTAL $320,100.00 ITEM FINAL #55" #56 $0.00 NUMBER ITEM DESCRIPTION SEG % UNIT QUANTITY PAY #54` (W) or SPECIALTY UNIT PRICE AMOUNT CODE (F) (S) (F) (S) PREPARE STORM WATER POLLUTION PREVENTION PLAN LS LS LS $2,000.00 WATER POLLUTION CONTROL LS LS LS $10,000.00 TRAFFIC CONTROL SYSTEM LS LS 6 $36,000.00 ROADSIDE CLEAR/ SITE PREP LS LS LS $60,000.00 MULCH CU YD 2,000 $26.00 $52,000.00 COMMERCIAL FERTILIZER LB 500 $2.50 $1,250.00 PLANT (GROUP M) LINERS (PROPAGATE, 500 SEED COLLECTION & PLANT) EA $50.00 $25,000.00 PLANT ESTABLISHMENT (SYRS) LS LS LS $40,000.00 RECYCLED WATER WARNING SIGN LS LS LS $250.00 IRRIGATION $80,000.00 DUST CONTROL LS LS LS $2,500.00 SEED LB 28 $60.001 $1,680.00 $0.00 SUBTOTALI $310,680.00 SUPPLEMENTAL COST ITEMS $0.00 $0.00 STATE FURNISHED COST ITEMS SUBTOTAL $0.00 $0.00 S BTOTALI PROJECT SUBTOTAL 3% CONTING $0.00 $310,680.00 $9,320.40 $320,000.40 Existing Conditions and Design Concept PRIMARY NATIVE PLANTS * Quercus agrifolia (California Live Oak) * Populus fremontii (Fremont Cottonwood * Platanus racemosa (Sycamore) * Juglans californica (California Walnut) * Tree Groupings O dw « r V IF Y r tea •7 y;. • .___ iii , 7 r r 1' `IV Y�/ • !1 r r fl 1 ' - - Pathfinder Rd r�- t � : -P`roposed id+iti "a .f. 3_ Area - Enhancem�Ff SO �,� e <, J0. t� r ,r- C Agenda # 6 , g Meeting Date: FebruarV5 , 2008 TO: Honorable Mayor and Member f e City Council VIA: James DeStefano, City Mana e TITLE: APPROVAL OF A CONTRACT AM NDMENT WITH INLAND VALLEY HUMANE SOCIETY/SPCA IN THE AMOUNT OF $15,000 PER YEAR FOR FIVE YEARS (A TOTAL OF $75,000) TO FUND EXTENSIVE ANIMAL SHELTER RENOVATION AND EXPANSION \ RECOMMENDATION: Approve. \ FISCAL IMPACT: 1 The City of Diamond Bar would be charged an additional $1,250 per month for a period of 60 months (a total of $75„000 over 5 years), beginning with the July 2008 billing cycle. BACKGROUND / DISCUSSION: The City has contracted with Inland Valley Humane Society/SPCA (IVHS) to provide animal control services since incorporation in 1989. Staff has found their service to the community to be excellent throughout their tenure and their annual contract rates to be at a fraction of the cost a City -operated animal control service would require. IVHS has maintained its facility in nearby Pomona since 1949. The current facility has grown over the years to accommodate 6,000 stray dogs, 9,000 stray cats, and 2,000 other animals per year and provides a myriad of services, including animal health care, adoption, and sheltering. With the age of the facility beginning to show and the ever-increasing volume of use, IVHS has determined a renovation and expansion of the facility is necessary to continue to provide quality animal services to the public. The proposed expansion would include a renovation of all dog kennels in the facility's five dog wards (including new fencing, ventilation, paint, and flooring, among other improvements), the construction of a new cat adoption ward and kennel, and a new, more customer -friendly front office and pet receiving area designed to improve service to residents of all IVHS contract cities. This project has been estimated to cost $1.8 million, with $1.1 million coming from the Board of Directors and private donations, and initial construction is already underway. The remaining $700,000 of the cost will be shared by all current IVHS contract cities. In an effort to keep contributions as reasonable as possible, the Board of Directors determined the following formula based on population: Po ulation MonthIv Contribution Annual Contribution Total 5 Yr. Contribution 0-50,000 $833.33 $10,000 50,000 50,000-100,000 $1,250.00 $15,000 75,000 100,000+ $1,666.67 $20,000 100,000 As a city with a population between 50,000 and 100,000, Diamond Bar's contribution to the project would be $75,000, and assessed in sixty (60) monthly installments of $1,250 beginning with the July 2008 billing cycle. Should the Council approve the contract amendment, the annual General Fund contribution would rise from $102,008 to $117,008 (not including any standard annual CPI increases over the five years). The City's shelter renovation and expansion contribution would sunset in July 2013. The attached contract amendment reflects the proposed five year contribution and adjusts the City's monthly balance for the period accordingly. The language of the amendment has been reviewed and approved by the City Attorney. Prepared by: Ryan WLean, Assistant to the City Manager Attachments Proposed Contract Amendment with Inland Valley Humane Society/SPCA in the Amount of $75,000 Over a Period of Five Years to Fund Extensive Animal Shelter Expansion and Renovation AMENDMENT ONE: ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT AMENDMENT TO SECTION REGARDING ADDITIONAL COMPENSATION PAID TO HUMANE SOCIETY FOR FACILITY RENOVATION THIS AMENDMENT TO THE ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT is made and entered into in duplicate at California, this day of , 2008, by and between the City of a municipal corporation (hereinafter referred to as "City"), and Inland Valley Humane Society & SPCA, a nonprofit corporation (hereinafter referred to as "Humane Society"). WHEREAS, Humane Society intends to perform renovations to the facility located at 500 Humane Way, Pomona, California 91766 ("Facility Renovation") and City has agreed to contribute to the funding of the Facility Renovation; NOW, THEREFORE, it is mutually agreed by and between City and Humane Society that City agrees to contribute to the funding of the Facility Renovation according to the following provisions; Compensation Paid to Humane Society: City agrees to continue to compensate Humane Society for the animal shelter and animal control services as set forth in the Animal Shelter and Animal Control Services Agreement ("Agreement'). Nothing in Amendment One is intended to modify the compensation paid to Humane Society for the services as set forth in the Agreement. 2. Formula for Contributions to Facility Renovation: In addition to the compensation discussed in paragraph 1 above, City agrees to pay Humane Society additional compensation for the Facility Renovation according to the following formula: .y Population Additional Compensation for Monthly Additional Facility Renovation over Five Compensation [50 5 Years Installments 0,000 $ 50,000 over 5 ears $ 834.00 000-100,000 $ 75,000 over 5 ears $1,250.00 0,000 $100,000 over 5 ears $1,667.00 3. Payment of Monthly Additional Compensation Installments: City agrees to pay Humane Society the additional monthly compensation installment each month for sixty (60) months (five [5] years) beginning , 2008 and ending , 2013. The additional monthly compensation is due each month on or before the first day of the month and may be paid together with the normal monthly compensation paid for animal shelter and animal control services. IN WITNESS WHEREOF, City and Humane Society have accepted, made and executed this Amendment One to the Animal Shelter and Animal Control Services Agreement upon the terms recited in paragraphs 1-3 above. CITY, a Municipal Corporation: By: City Manager Date By: City Clerk Daae APPROVED AS TO FORM. By: City Attorney Date 930-5000 561330vi INLAND VALLEY HUMANE SOCIETY & S.P.C.A., A California Non -Profit Corporation By: President Date By: Secretary Date APPROVED AS TO FORM: By: General Counsel Date CITY COUNCIL Agenda # 6 , 9 Meeting Date: 2/5/08 AGENDA REPORT TO: Honorable Mayor and Members f the City Council VIA: James DeStefano, City Mana e TITLE: RESOLUTION NO. 08 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR $113,083 OF LAND AND WATER CONSERVATION GRANT FUNDS, WHICH IF AWARDED, REQUIRES A $113,084 MATCH FROM THE CITY, FOR THE SUMMITRIDGE PARK TRAILHEAD PROJECT BELOW THE LOWER PARKING LOT OF THE DIAMOND BAR CENTER LEADING TO THE SUMMITRIDGE PARK SOUTHERN TRAIL. RECOMMENDATION: Adopt the Resolution. FINANCIAL IMPACT: Development of the Summitridge Park Trailhead is estimated to cost $226,167. The Land and Water Conservation grant requires a 50% match from the City. Therefore, if the entire estimated amount of $226,167 is approved, then the grant will fund $113,083 and the City of Diamond Bar will be responsible for funding the remaining $113,083. There are Park Development funds and Proposition A "Safe Parks Act" funds available for this match. Staff will also apply for other grants as a possible source to fund this amount. BACKGROUND: A trailhead at Summitridge Park is part of the City's Recreational Trails and Bicycle (Route Master Plan. Estimated cost to fund these improvements is $226,167. The Land and Walter Conservation grant provides an opportunity to obtain funding to construct this new trailhead. As this is a matching grant, any grant funds awarded to the City of Diamond Bar will have to be matched at 50% by the City. DISCUSSION: The grant application for this grant is being prepared by Community Services staff. The project will include a decomposed granite trail, from the lower parking lot of the Diamond Bar Center, split rail fencing and construction of landscape tie steps down the slope to the Summitridge Park Southern trail, 2 benches, 2 trash receptacles, a drinking fountain and educational signage. The application is due March 3, 2008. This Resolution is a required element of the grant application. This is one of many applications that staff has submitted in an effort to obtain funds to construct improvements identified in the Trails Master Plan. Examples are funding for the four phases of the Sycamore Canyon Park Trails and the trailheads at Steep Canyon and the east side of the Diamond Bar Center Property. PREPARED BY: Alison Meyers Recreation Specialist 1AVA of Community Services RESOLUTION NO. XX -2008 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUND FOR THE SUMMITRIDGE PARK TRAILHEAD PROJECT WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant -In -Aid program, providing Matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing Applications by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of Applications and the availability of eligible Matching funds prior to submission of said Applications to the State; and WHEREAS, the proposed Summitridge Park Trailhead Project is consistent with the most recent California Outdoor Recreation Plan (CORP); and WHEREAS, the Project must be compatible with the land use plans of those jurisdictions immediately surrounding Project; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby: 1. Approves the filing of an Application for Land and Water Conservation Fund assistance; and 2. Certifies that said agency has Matching funds from eligible source(s) and can finance 100 percent of the Project, which up to half may be reimbursed; and 3. Certifies that the Project is compatible with the land use plans of those jurisdictions immediately surrounding the Project; and 4. Appoints the City Manager as agent of the Applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, Applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project. Approved and Adopted on the 5 day of February, 2008. I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Diamond Bar following a roll call vote.- The ote:The City Clerk shall certify to the adoption of the Resolution. PASSED, APPROVEDAND ADOPTED this 5 day of February, 2008. Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on 5 day of February, 2008 by the following vote: AYES: NOES: ABSENT: ABSTAINED: Tommye Cribbins, City Clerk City of Diamond Bar 2 Agenda # 6-10 Meeting Date: 2/05/08 CITY COUNCIL =W AGENDA REPORT TO: Honorable Mayor and Membersqofhe City Council FROM: James DeStefano, City Manae TITLE: AWARD OF CONTRACT TO FSNSTRUCTION FOR THE CONSTRUCTION OF BATTING CAGES AT PETERSON AND PANTERA PARKS IN THE AMOUNT OF $150,710.50, PLUS A CONTINGENCY OF $15,100 (10%) FOR A TOTAL AUTHORIZATION OF $165,810.50; AND APPROPRIATION OF $49,160.50 FROM THE PARK DEVELOPMENT FUND TO FULLY FUND THIS PROJECT. RECOMMENDATION: Award contract and approve appropriation. FINANCIAL IMPACT: $149,650 of Park Development funding is included in the 2007/08 FY Budget for this project. Total cost of project, including construction, 10% contingency, inspections and development of plans and specifications, will be $198,810.50. To fund the entire project, an appropriation of $49,160.50 from the Park Development fund is recommended by staff. If this appropriation is approved, an unappropriated balance of $424,626.14 will remain in the Park Development fund. BACKGROUND: The City released plans and specifications to receive bids for the construction of Batting Cages at Peterson and Pantera Parks on December 20, 2007. Proposals were received from nine contractors that were publicly opened and read on January 24, 2008 at Diamond Bar City Hall. Bids ranged from an apparent low of $138,850 to a high of $253,107. The two apparent low bidders, Green Giant Landscape and N & P Engineering, both made errors on their bid form. The error on Green Giant Landscape's bid form, when corrected, resulted in a responsive bid amount of $158,850. The error on N & P Engineering's bid form, the omission of all required unit prices, can not be corrected per the City Attorney, and has been deemed non-responsive and their bid has been disqualified. Therefore, the lowest responsive bidder is FS Construction, with a bid of $150,710.50. The contractor's license has been checked with the State of California and the license is active and clear. References have been checked and FS Construction is qualified to complete the work required of this contract. DISCUSSION: This project will consist of a set of two batting cages at Peterson Park and a set of two batting cages at Pantera Park. The entire structure at each park will measure 60 feet long, by 24 feet wide, by 12 feet high. The structure will be made of chain link fencing, including a chain link roof. An additional chain link fence down the middle of the structure will allow two batters to bat simultaneously. The flooring will be made of decomposed granite. Space will be available in each structure for two pitching machines, with electrical outlets included. Users of the batting cages will need to provide their own pitching machines, or they can use live pitching. The electrical conduit will be capable of adding lighting to the batting cages, if necessary. Staff believes lighting from the existing ball field lights will provide proper lighting for the batting cages. The batting cages at Peterson Park will be located west of the large storage containers on the first base side of the ball field nearer Golden Springs Road. The batting cages at Pantera Park will be along the third base side of the ball field nearer Bowcreek Drive. The addition of these batting cages will result in a more efficient use of the park space at Peterson and Pantera Parks. The primary users will be Girls Softball and Little League Baseball. Currently, when teams from these programs practice, they have limited time for batting practice due to their need to share (practice field space with soccer teams that are using the outfield grass for their practices. The batting cages will provide a small amount of park space dedicated to batting practice. The batting cages are intended to be open for public use, when not reserved for use by Diamond Bar based non-profit youth sports organizations. REVIEWED BY: Bob Moge Director of Community Services G Linda Magnuso Director of Finance Attachments: Bid Submittal Results Draft Agreement with FS Construction AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between FS Construction hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR; and WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Construction of Batting Cages at Peterson and Pantera Parks in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Construction of Batting Cages at Peterson and Pantera Parks in the City of Diamond Bar. The work to be performed in accordance with the Plans and specifications, dated December 20, 2007 (The Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S bid dated January 24, 2008, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. The CONTRACTOR agrees to complete the work within forty-five (45) calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. The City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR. under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR. allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (3 0) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnities") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnities against and will hold and save Indemnities harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless therefrom. C. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnities may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnities. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnities. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and dosing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Bid dated January 24, 2008. 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 777126. Date Date Date FS CONSTRUCTION LI -A TITLE CITY OF DIAMOND BAR, CALIFORNIA By: JACK TANAKA MAYOR ATTEST: By: TOMMYE CRIBBINS CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: APPROVED AS TO FORM: CITY ATTORNEY Date (o CITY OF DIAMOND BAR BID SUBMITTAL.IOPENING WORKSHEET PROJECT: Batting Cage Construction at Pantera and Poterson Parks BID OPENING DATE: January 24, 2003 - 2:00 p.m. NO. CONTRACTOR AMOUNT OF BID BB 10 ON D A D MN COMMENTS . � �S'3 f 102.E ✓ /�,,� C.�GZ��CCil�4Gi✓ J `p� ? l4 , �O � S � �oo •o a ch �uL.r s eia&8ancl X/70 L13 V. oa 0,9 �-. dodo co . Ptc . l7y j 11l , sa o r IV PAGE / OF ,) 0 CITY OF DIAMOND BAR SID sIJBMITTAI OPFNIMf; wnRK-RNFFT PROJECT: Batting Cage Construction at Pantera and Petersen Parks BID OPENING DATE: January 24, 2008 — 2:00 p.m. NO. CONTRACTOR AMOUNT OF BID B 8 D N D A D M COMMENTS �jr Kctfn (a0�—ac Lc�✓�c! sc lnr-- /3 $,, 6LS0 6� PAGE ? OF Agenda # 6.11 Meeting Date: February S, 2008 CITY COUNCIL AGENDA REPORT 195�� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e TITLE: Transmittal of Comprehensive Annual Financial Report for the year ended June 30, 2007. RECOMMENDATION: Receive and file. FINANCIAL IMPACT: None BACKGROUND: The FY 2006-2007 annual audit has been completed by the City's independent auditing firm of Diehl, Evans and Company L.L.P. Part of the audit contract includes the completion, with staff's assistance, of the Comprehensive Annual Financial Report. DISCUSSION: The City's Finance Department in concert with the City's independent auditing firm of Diehl, Evans and Company L. L. P. has prepared the Fiscal Year 2006-2007 Comprehensive Annual Financial Report (CAFR). This report has been prepared in conformance with the requirements of GASB 34. As a result the report format includes Management Discussion and Analysis, Required Supplementary Information and the Government -wide Financial Statements which include the Statement of Net Assets and Statement of Activities. The Finance Department has submitted the CAFR to the Government Finance Officers Association (GFOA) for review and the certificate of excellence award program. The City has been honored to receive this award for the past twelve consecutive years. Page Two — City Council Agenda Report 'Transmittal of Comprehensive Annual Financial Report PREPARED BY: Linda G. Magnuson REVIEWED BY: � 1 �n-LtXv � �(Tead Departme t Assistant City Manager Attachments: FY 06-07 Comprehensive Annual Financial Report CITY OF DIAMOND BAR, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2007 Prepared by: FINANCE DEPARTMENT Linda G Magnuson Director of Finance CITY OF DIAMOND BAR TABLE OF CONTENTS June 30, 2007 FINANCIAL SECTION: Independent Auditors' Report 1 - 2 Management's Discussion and Analysis (Required Supplementary Information) 3 - 11 Basic Financial Statements: Government -wide Financial Statements: Statement of Net Assets 13 Statement of Activities 14 Fund Financial Statements: Governmental Funds: 15 Balance Sheet 16-17 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets 19 Statement of Revenues, Expenditures and Changes in Fund Balances 20-21 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 22 Proprietary Funds: Statement of Net Assets 23 Statement of Revenues, Expenses and Changes in Fund Net Assets 24 Statement of Cash Flows 25 Notes to Basic Financial Statements 27-49 Page Number INTRODUCTORY SECTION: Letter of Transmittal i - vi GFOA Certificate of Achievement for Excellence in Financial Reporting vii Organization Chart viii List of Principal Officials ix FINANCIAL SECTION: Independent Auditors' Report 1 - 2 Management's Discussion and Analysis (Required Supplementary Information) 3 - 11 Basic Financial Statements: Government -wide Financial Statements: Statement of Net Assets 13 Statement of Activities 14 Fund Financial Statements: Governmental Funds: 15 Balance Sheet 16-17 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets 19 Statement of Revenues, Expenditures and Changes in Fund Balances 20-21 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 22 Proprietary Funds: Statement of Net Assets 23 Statement of Revenues, Expenses and Changes in Fund Net Assets 24 Statement of Cash Flows 25 Notes to Basic Financial Statements 27-49 CITY OF DIAMOND BAR TABLE OF CONTENTS (CONTINUED) June 30, 2007 Page FINANCIAL SECTION (CONTINUED): Number Supplementary Information (Continued): Internal Service Funds: 79 Combining Statement of Net Assets 80 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets 81 Combining Statement of Cash Flows 82 STATISTICAL SECTION: Description of Statistical Section Contents 83 Financial Trends: Net Assets by Component - Last Five Fiscal Years 84-85 Changes in Net Assets - Last Five Fiscal Years 86-87 Fund Balances of Governmental Funds - Last Five Fiscal Years 88-89 Changes in Fund Balances of Governmental Funds - Last Five Fiscal Years 90-91 Revenue Capacity: Assessed and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years 92 Direct and Overlapping Property Tax Rates - Current Fiscal Year 93 Top 10 Property Taxpayers 94 Property'Tax Levies and Collections - Last Ten Fiscal Years 95 Debt Capacity: Ratios of Outstanding Debt by Type - Last Ten Fiscal Years 96 Direct and Overlapping Debt 97 Legal Debt Margin Information - Last Ten Fiscal Years 98 Demographic and Economic Information: Demographic and Economic Statistics - Last Ten Calendar Years 99 Principal Employers 100 Operating Information: Full -Time: Equivalent City Employees by Function - Last Ten Fiscal Years 101 Operating Indicators by Function - Last Ten Fiscal Years 102 City of Diamond Bar 21825 Copley Drive • Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.CityofDiamondBar.com RP, y k"I paper I _ 1 _ January 28, 2008 Honorable Mayor and Members of the City Council City of Diamond Bar Diamond Bar, California It is a pleasure to submit the Comprehensive Annual Financial Report of the City of Diamond Bar for the fiscal year ended June 30, 2007. This report consists of management's representations concerning the finances of the City. Consequently, responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City's management. To provide a reasonable basis for making these representations, management of the City has established a comprehensive internal control framework that is designed both to protect the City's assets from loss, theft, or misuse and to compile lack Tanaka sufficient reliable information for the preparation of the City's financial Mayor statements in conformance with generally accepted accounting principles (GAAP). Because the cost of internal controls should not outweigh their Ron Everett Mayor Pro Tem benefits, the City's comprehensive framework of internal controls has been designed to provide assurance that the financial statements will be free from Wen P. Chang misstatement. As management, we assert that, to the best of our Council Member knowledge and belief, this financial report is complete and reliable in all material aspects. Carol Herrera Council Member The City's financial statements have been audited by Diehl, Evans and Steve Tye Company L.L.P., a firm of certified public accountants. The goal of the Council Member independent audit was to provide reasonable assurance that the financial statements of the City for fiscal year ended June 30, 2007, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded based upon the audit that there was a reasonable basis for rendering an unqualified opinion that the City's financial statements for the fiscal year ended June 30, 2007, were fairly presented in conformity with GAAP. The independent auditor's report is presented as the first component of the financial section of this report. RP, y k"I paper I _ 1 _ The independent audit of the financial statements of the City of Diamond Bar was part of a broader, federally mandated "Single Audit" designed to meet the special needs of federal grantor agencies. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited City's internal controls and legal requirements involving the administration of federal awards. These reports are available in the City's separately issued Single Audit Report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The City's MD&A can be found immediately following the report of the independent auditors. PROFILE OF THE CITY OF DIAMOND BAR The City, incorporated in 1989, is located at the junction of the 57 and 60 freeways. As a result, the City of Diamond Bar is at the hub of the Los Angeles basin transportation network. A twenty-five mile radius encompasses Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside. Diamond Bar is a relatively young residential community of about 60,200, situated among the meandering hills and valleys of Brea Canyon. Many desired services can be found in Diamond Bar's shopping and business centers. Recreational opportunities within the City include more than 70 acres of developed park facilities, hiking trails, a new community center, an 18 -hole public golf course and 370 acres of undeveloped publicly owned open space. The City has operated under the council-manager form of government since incorporation. Policy making and legislative authority are vested in a five member City Council. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and task forces, and hiring both the City Manager and City Attorney. The City Manager is responsible for overseeing the day -to day operations of the City, and for appointing the beads of the various departments. The Council is elected on a non-partisan basis. Council members serve four-year staggered terms, with elections held every other year. Each December, the City Council selects a mayor and mayor pro tem from its membership. The City of Diamond Bar is a contract city and as such contracts for many of its services. This includes police services, building and safety services, engineering, road maintenance and landscape maintenance. The Los Angeles County Fire District provides fire protection, which is independent of the City. Funds are collected through property tax bills and are disbursed directly to the Los Angeles County Fire District by the Los Angeles County Tax Collector's Office. Water services for the City are provided by the Walnut Valley Water District. Refuse collection is provided by private waste collection companies. Additionally, schools are provided by both the Walnut Valley Unified School District and the Pomona Unified School District. Accordingly, none of these activities are included in this report. -ii- ECONOMIC CONDITION AND OUTLOOK During the last few years, the City of Diamond Bar's economy has seen a slight improvement. This fiscal year was no exception as illustrated by higher property tax revenues. To spite this growth, the erosion of the City's sales tax base is a major concern to the City. The City has, however, built General Fund reserves to fill in any gaps created by the economy or changes in State funding. Last fiscal year, the City saw the welcome addition of a brand new Target store at the intersection of Grand Avenue and Golden Springs Drive. The Target -anchored shopping center located at what is considered one of the City's prime retail locations is set to receive yet another boost this coming fiscal year when Chili's restaurant fills one of its two vacant pad sites. The City also saw the unfolding of a highly anticipated plan to revitalize the 221,000 square foot Country Hills Towne Center located at the southern end of town. Upon completion, the center will feature an upscale Korean -American grocery retailer, a Quiznos, a drive-thru Starbucks and several other new businesses. The City's population also expanded in fiscal year 06-07. The city welcomed new families who moved into newly constructed homes as part of the Brookfield project located on a hillside behind the new Target store. The project will see even more homes constructed in the coming fiscal year for a total of 180 condominiums. And even more condominiums and single family homes are on the drawing board for the near -future. In fiscal year 07-08, the City will continue to explore opportunities to expand its sales tax and property tax base with new development opportunities in its commercial areas and the possible annexation of land located within the City's sphere of influence. Development opportunities in the City's commercial areas include the Walnut Valley Trailer Park site; site "D"; and the K -Mart Property. The City's future economic health is being secured by building healthy reserves through fiscally conservative budgets and policies in addition to aggressively pursuing economic development opportunities. AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Diamond Bar for its comprehensive annual financial report for the fiscal year ended June 30, 2006. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, with contents that conform to program standards. The CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. AWARDS (CONTINUED) A Certificate of Achievement is valid for a period of one year only. The City of Diamond Bar has received the Certificate of Achievement for the last twelve consecutive years (fiscal years ended 1995 through 2006). We believe our current report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to GFOA to determine its eligibility for another certificate. REPORTING ENTITY AND ITS SERVICES This Comprehensive Annual Financial Report includes all funds of the City. The City directly provides a limited range of services and contracts for several other services. The City's significant reliance on contracted services has the benefit ofreducing expenses to the citizens of the City of Diamond Bar while simultaneously providing the City with a high degree of flexibility in responding to changing economic conditions. Contracted services include police protection, building and safety, street maintenance, park maintenance, capital improvement projects, animal control, attorney services and engineering. Staff provided services include: community development (which includes planning, economic development, building and safety management, and neighborhood improvement), public works (which includes engineering, capital projects administration, street maintenance contract management, traffic and transportation matters, engineering contract management, and solid waste contract management), community services (which includes senior services, park maintenance, recreation services, community center operation, and landscape maintenance), community relations, subsidized transit ticket sales, grant administration, financial management, and administrative management. All of these activities are included in this report. Cash Management The City invests temporarily idle funds in accordance with the Government Code and the investment policy approved annually by the City Council. During fiscal year 06-07, most of the City funds were invested in the Local Agency Investment Fund (LAIF), which is administered by the State Treasurer's Office. In addition to LAIF, the City diversified its investment portfolio by also investing in U.S. Government Sponsored Enterprise Securities and Money Market Mutual Fund accounts that are in accordance with the City's investment policy. The City manages all of its cash and investments on a pooled basis. Interest earnings are allocated to the various funds based on their share of cash and investment balances. Risk Management The City of Diamond Bar is a member of the California Joint Powers Insurance Authority (CJPIA) for the purpose of pooling its general liability losses and claims with the other member agencies. The City is charged for the first $30,000 of each claim. Claims above $30,000 are shared by all the member agencies up to a maximum of $50,000,000 per occurrence. -iv- REPORTING ENTITY AND ITS SERVICES (CONTINUED) Risk. Management (Continued) The City belongs to the CJPIA's Workers' Compensation Insurance Program. The administration of the workers' compensation program is similar to that of the authority's liability program. The City is charged for the first $50,000 of each claim. Costs from $50,001 to $100,000 per claim are pooled based on the member's losses under its retention level.. Costs between $100,001 and $2,000,000 are pooled based on payroll. Costs between $2,000,000 and $5,000,000 are paid by excess insurance purchased by the CJP1A. Costs in excess of $5,000,000 are pooled based on payroll. Additionally, the City has all risk property insurance through the Authority. The City's property is currently insured according to a schedule of covered property submitted to the Authority by the City. There is a $5,000 per loss deductible. Premiums for the coverage are paid annually. The City has also established a self-insurance internal service fund to cover the City's share of any potential losses not covered by the CJP1A. The City Council established a policy of annually transferring $100,000 to the fund to create a self-insurance reserve. Policy states that when the reserve reaches $1,000,000, the reserves are deemed to be sufficient. No transfer was necessary this fiscal year, since the reserves reached that milestone in fiscal year 1998-99. The self-insurance reserve at June 30, 2007 was $1,103,898. Defined Benefit Pension Plan The City has contracted with the California Public Employees Retirement System (PERS) to provide retirement, disability, death and survivor benefits for all eligible full and part- time City employees. The pension benefit obligation varies from year to year and is computed as part of an actuarial valuation. For the three years ended June 30, 2005, 2006, and :2007 the employer contribution to PERS was 15.06%, 11.148% and 11.051% respectively, of the annual covered payroll. The total contribution paid by the City included employer contributions as well as member contributions for which the City is contractually obligated to pay on behalf of its employees. The City's total contribution to the system including both the employer and employee's contribution was $562,411 for fiscal year 2006-07. -v- Acknowledgements The preparation of this Comprehensive Annual Financial Report was made possible by the dedicated service of the City's Finance Department staff, and through the cooperation of the entire City staff. Each staff member has my sincere appreciation for the contributions made in the preparation of this Report. I would also like to thank our independent auditor, Diehl, Evans and Company, L.L.P., for its expertise and advice in the preparation of the City's Comprehensive Annual Financial Report. In closing, without the leadership and support of the City Council of the City of Diamond Bar, the preparation of this Report would not have been possible. Sincerely, ames DeStef o City Manager -vi- Certificate of Achievement for Excellence in Financial Reporting Presented to City of Diamond Bar California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2006 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canadaa to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. NyE DFjy�, 6 cor President Executive Director PublicI Community Works Services Community Development Building &I I Economic Safety* Development City Council City Manager Assistant City Manager rumic RedevelopmentFinancing Agency H Aiahnrity City Human Clerk Finance Resources Neighborhood Planning Improvement City Attorney Information I I PublicI I Public" Systems Information Safety City of Diamond Bar Organization Chart = Cnntract Services = courly service CITY OF DIAMOND BAR ELECTED AND ADMINISTRATVIE OFFICIALS Mayor Steve Tye Mayor Pro Tem Jack Tanaka Councilmember Wen Chang Councilmember Ron Everett Councilmember Carol Herrera City Manager James DeStefano Assistant City Manager David Doyle City Clerk Tommye Cribbins Director of: Community Services Bob Rose Community Development Nancy Fong Finance Linda Magnuson Information Systems Ken Desforges Public Works David Liu THIS PAGE LEFT BLANK INTENTIONALLY ''DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS 2121 ALTON PARKWAY, SUITE 100 IRVINE, CALIFORNIA 92606-4956 (949) 399-0600 • FAX (949) 399-0610 www.diehlevans.com MICHAEL R. LUDIN. CPA CRAIG W. SPRAKER, CPA NPCIN P. PATEL, CPA ROBERT J. CALLANAN. CPA 'PHILIP H. HOLTKAMP, CPA 'THOMAS M. PERLOWSKI, CPA 'HARVEY J. SCHROEDER, CPA KENNETH I- AMES. CPA 'WILLIAM C. PENTZ, CPA January 28, 2008 'A PROFESSIONAL CORPORATION INDEPENDENT AUDITORS' REPORT The Honorable Mayor and City Council of the City of Diamond Bar Diamond Bar, California We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Diamond Bar, California, as of and for the year ended June 30, 2007, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Diamond Bar's management- Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing? Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Diamond Bar, California, as of June 30, 2007, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. -1- OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY, SUITE 330 CARLSBAD. CALIFORNIA 92008-2389 ESCONDIDO, CALIFORNIA 92025-2598 (760) 729-2343 • FAX (760) 729-2234 (760) 741-3141 • FAX (760) 741-9890 In accordance with Government Auditing Standards, we have also issued our report dated January 28, 2008 on our consideration of the City of Diamond Bar's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. The management's discussion and analysis and the other required supplementary information identified in the accompanying table of contents are not a required part of the basic financial statements but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures to the management's discussion and analysis, which consisted principally of inquiries of management regarding the methods of measurement and presentation of this required supplementary information. However, we did not audit the management's discussion and analysis and express no opinion on it. The budgetary comparison schedules and related note have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Diamond Bar's basic financial statements. The introductory section, other supplementary information and statistical section as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. The other supplementary information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical section have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. &�9 -2- CITY OF DIAMOND BAR Management's Discussion and Analysis June 30, 2007 As management of the City of Diamond Bar, we offer readers of the City of Diamond Bar's financial statements this narrative overview and analysis of the financial activities of the City of Diamond Bar for the fiscal year ended June 30, 2007. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal. Financial Highlights • The total revenues from all sources equaled $29,867,583. • The total cost of all City programs equaled $26,243,880. • The assets of the City of Diamond Bar exceeded its liabilities at the close of the fiscal year by $414,071,398 (net assets). Of this amount, $34,072,884 (unrestricted net assets) may be used to meet the City's ongoing obligations to citizens and creditors. • According to GASB34 requirements, the City's infrastructure has been fully capitalized this fiscal. year. As a result the net capital assets beginning balance has been restated. • As of the close of the current fiscal year, the City of Diamond Bar's governmental funds reported combined ending fund balances of $35,149,386, an increase of $3,300,361 in comparison with the prior year. Approximately $29.9 million of that amount is available for spending at the City's discretion. Although funds haven't been specifically reserved for purchase or construction of a permanent City Hall, it is anticipated in the future some of these funds will be used for that purpose. • At the end of the current fiscal year, unreserved fund balance for the general fund was $28,.168,263, or over one and two thirds the amount of general fund expenditures. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of Diamond Bar's basic financial statements. The City of Diamond Bar's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide financial statements — The government —wide financial .statements are designed to provide readers with a broad overview of the City of Diamond Bar's finances, in a manner similar to a private -sector business. The statement of net assets presents information on all of the City of Diamond Bar's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in new assets may serve as a useful indicator of whether the financial position of the City of Diamond Bar is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cashflows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). See independent auditors' report. -3- CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Overview of the Financial Statements (Continued) Government -wide financial statements (Continued) Both of the government -wide financial statements distinguish functions of the City of Diamond Bar that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of Diamond Bar include general government, public safety, highways and streets, community development, and parks and recreation. The City of Diamond Bar currently has no business -type activities. The government -wide financial statements include not only the City of Diamond Bar itself, but also a legally separate financing authority. Although legally separate, the Diamond Bar Financing Authority is included because the City is financially accountable for it. Fund financial statements — A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Diamond Bar, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the City can be divided into two categories: governmental funds, and proprietary funds. Governmental Funds — Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of .spendable resources, available at the end of the fiscal year. This information helps to determine whether there are more or fewer financial resources that can be spent in the near future to finance the City's programs. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impacts of the City's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental.funds and governmental activities. The City of Diamond Bar adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. Proprietary Funds — The type of proprietary funds that the City maintains are internal service funds that are used to allocate costs internally among the various functions of the City. The City of Diamond Bar uses these funds to account for its liability insurance costs and vehicle and computer replacement costs. Because these services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities within the government -wide financial statements. See independent auditors' report. -4- CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Overview of the Financial Statements (Continued) Government -wide financial statements (Continued) Notes to the Financial Statements — The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. Other Information — In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's budgetary control and accounting and expenditures in excess of appropriations. Government -wide Financial Analysis As mentioned earlier, net assets may serve over time as a useful indicator of the City's financial position. The City of Diamond Bar's assets exceeded liabilities by $414,071,398 at the close of 2007. (see Table 1). By far the largest component of the City's net assets (91 percent) is its investment in capital assets (e.g., land, buildings, inf-astructure, machinery, equipment, and construction in progress), less the related outstanding debt used to acquire those assets. The City of Diamond Bar uses these capital assets to provide services to its citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided fi-om other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Table 1 CITY OF DIAMOND BAR'S Statement of Net Assets Current and other assets Capital assets Total Assets Long-term debt outstanding Other Liabilities Total Liabilities Net assets: Invested in capital assets, net of debt Restricted Unrestricted Total Net Assets Governmental Activities 2007 2006 $43,549,754 $39,755,482 388,377,190 393,183,015 431,926,944 432,938,497 13,126, 500 13, 350,051 4,729,046 4,907,906 17, 855, 546 18, 257,957 375,216,400 380,355,385 4,782,114 4,863,977 34,072,884 29,461,178 $414,071,398 $414,680,540 Although the City's Net Assets decreased by $609,142 this year there was a significant increase the unrestricted portion of the fixed assets. The total value of capital assets decreased due to the aging and resulting depreciation of the City's capital assets. See independent auditors' report. -5- CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Government -wide Financial Analysis (Continued) At the end of fiscal year 2007 the City is able to report a 15.6 percent or $4,611,706 increase in unrestricted net assets from the prior fiscal year. This is an indication of the City's efforts to continually expend its resources conservatively in anticipation of the future purchase or construction of a city hall and possible revenue shortfalls. Revenues The City's total revenues were $30.6 million, while the total cost of all programs and services was $31.3 million. Revenues this fiscal year were 23.5% higher than those of the prior year. There were increases in most of the revenue categories. The following are highlights of some of the major differences: Table 2 City of Diamond Bar's Changes in Net Assets Revenues: Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General Revenues Property taxes Transient occupancy taxes Sales Taxes Property Taxes in Lieu of Sales Taxes Franchise Taxes Property transfer tax Othertaxes Motor vehicle in lieu Investment Income Other Total revenues Expenses: General Government Public Safety Highways and Streets Community Development Parks, Recreation and Culture Interest and Fiscal Charges Total expenses Increase in net assets Net assets - 0701106 Net assets - 06/30/07 See independent auditors' report. -6- 2007 2006 $6,675,619 $4,818,125 6,968,824 5,281,308 1,254,314 1,150 7,727,580 6,769,553 774,757 718,889 2,935,703 2,964,877 1,007,642 984,472 1,064,621 996,567 331,096 416,423 33,822 35,522 350,194 413,230 1,476,010 1,051,922 412362 361,622 30,641,544 24,813,660 4,784,314 4,203,123 4,876,435 5,418,005 14,019,550 5,240,568 2,292,757 2,759,718 4,779,588 3,737,071 498,042 423,320 31,250,686 21,781,805 (609142) 3,031,855 414,680,540 411,648,685 $414,071,398 $414,680,540 CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Government -wide Financial Analysis (Continued) • Charges for services increased this year primarily due to the receipt of traffic mitigation and developer fees ($1.97 million) related to the construction of the Brookfield homes project which is a project comprised of both single family homes and townhouses. In addition rising fuel prices contributed to the increased participation in the City's discounted transit puss program which was also a factor. • Gperating grants and contributions increased as a result of the City obtaining and using various grants to augment City resources in the financing of various City programs and capital improvements. The City received a contribution of $502,600 from the County to assist with the implementation of a traffic management system. In addition to the various grants received for capital projects, the City received two year's allocation of Traffic Congestion Relief funds from the State. This was to make up for funds taken away several years ago as a result of the State's budget crisis. • This year the City received Federal Funds for the improvement of Grand Avenue. These finds in the amount of $1,066,605 are reflected in the capital grant and contributions category. In addition the City received for the first time in several years received park improvement developer fees. • The increase in property tax revenue is due the continuing rise of property values in fiscal year 06-07. • Sales tax was down slightly this year, however the increase in property tax in lieu of sales tax's increase basically evened out the overall sales tax numbers. The City is mindful of the loss of major sales tax producers and is working diligently to improve its sales tax base. • h.ivestment Income has increased significantly due to rising interest rates and the diversification of the City's investment portfolio. The City continued to invest its funds in longer term securities resulting in a higher investment yield. (see note 2) • Miscellaneous revenue is lower this year due to the fact that in the previous year the City received a settlement resulting from an audit of the City's cable TV franchise. This fiscal year the City fully capitalized its infrastructure. In the financial statements the beginning balances have been restated to reflect this. The prior year expenditures however, have not been restated. Instead the net assets amounts have been adjusted. As a result the expenditure numbers for fiscal year 06 do not include depreciation for all of the infrastructure assets. General Government was higher this year due primarily to increases in the City's Information Technology Division. This division has been responsible for implementation of several new computer systems resulting in increases in computer maintenance contracts and project management costs. Another factor in the increase in General Government is due to the increased cost of the lease paid to the Public Financing Authority for the Diamond Bar Center. This lease amount is based on the debt service due on the variable rate lease revenue bonds that were issued to build the Center. Since interest rates have been rising, so has this expenditure. There was a decrease in Public Safety expenditures primarily due to the reclassification of the Building and Safety expenditures to the Community Development category. As mentioned earlier the numbers for the previous fiscal year does not include depreciation for all infrastructure assets. This has created huge differences in the Highways and Streets and Parks, Recreation and Culture categories. This year the City completed two significant street rehabilitation projects also causing a rise in Streets and Highway category. See independent auditors' report. -7- CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Government -wide Financial Analysis (Continued) The decrease in Community Development is primarily due to the fact that last fiscal year the City purchased land for future Economic Development purposes. With the exception of Building and Safety, expenditures were slightly higher overall. Last year saw a spike in Building and Safety revenues due to the issuance of permits for a large housing tract. As mentioned earlier rising interest rates on the outstanding variable rate lease revenue bonds caused an increase in Interest and Fiscal Charges. Financial Analysis of the City's Funds As noted earlier the City of Diamond Bar uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds. The focus of the City of Diamond Bar's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a City's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of Diamond Bar's governmental funds reported combined ending fund balances of $35,149,386, an increase of $3,300,361 in comparison with the prior year. Of this amount, there is $4,095,466 reserved to liquidate contracts and purchase orders outstanding at the end of the year. The general fund is the chief operating fund of the City of Diamond Bar. At the end of the current fiscal year, the unreserved fund balance of the general fund was $28,568,263, while the total fund balance reached $30,461,550. As a measure of the general fund's liquidity, it may be useful to compare both unreserved fund balance and total fund balance to total fund expenditures. Unreserved fund balance represents 169.2% of total general fund expenditures, while total fund balance represents 180.4% of the same amount. Overall the fund balance of the City of Diamond Bar's general fund increased by $4,047,934 during the current year. Since the City's incorporation, the City has been fiscally conservative contributing to healthy fund balance reserves. Other factors contributing to this growth are as follows: • Property tax revenue increased due the unprecedented rise in property values within the Southern California region and a favorable real estate market. • Some of the revenues received from the State for Motor Vehicle in Lieu fees are now based on an allocation of property taxes based on property values. Previously it had been allocated based on population. As a result since the City's property values have increased so has this revenue source. • Traffic mitigation and development fees were received to fund future traffic improvements and economic development activities. • Rents and Concessions continued rise due to the popularity of the City's park facilities including the Diamond Bar Center. • Investment revenue from higher interest rates and higher cash balances in the General Fund contributed to the growth of the General Fund as well. See independent auditors' report. -8- CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Financial Analysis of the City's Funds (Continued) Governmental funds (Continued). Fund balance; in the City's Park and Facility Development Fund has been derived primarily from the receipt of developer related fees which have been collected for the purpose of improving the City's parks and facilities. The fund ended the year with a fund balance of $1,708,275, which is a decrease of $117,440. This change in fund balance is due to the fact that $527,397 was used to assist in funding four different park and facility improvement projects. The improvements ranged from improving ball fields for the City's use at a local middle school to making improvements to the city owned Sycamore Canyon Park. The Capital Projects Fund ended the year with a negative fund balance of $1,741,343 as opposed to $1,086,021 last year. Ideally this fund should carry a zero fund balance. Capital project expenditures are accounted for in this fund along with their offsetting revenues and transfers. Due to revenue and expenditure accruals, it is not unusual for the fund to carry a negative balance since many of the capital improvement projects are funded with reimbursable grants. General Fund Budgetary Highlights Although original revenue budget projections were increased during the year by 5.75% actual revenues exceeded e)+:pectations by another 14.4%. In all but one category actual revenues exceeded expectations. The General Fund taxes category include property taxes, sales tax, franchise tax and property transfer tax. These revenues exceeded expectations by $481,780. The variance between the amount budgeted and the amount receive is due to the fact that the City has traditionally budgeted revenues conservatively without building a lot of growth into the budget. This along with the economic growth caused the difference between the budget and actual numbers. The FY07-08 budget has been created to reflect more realistic revenue projections. The City received a contribution from the County which had not been budgeted. This contribution was for the development of a transportation management system. It was questionable as to when and if the City would receive the funding so therefore it was not budgeted prior to its receipt. The development fees received from the Brookfield housing tract came in sooner than anticipated. As a result actual revenues were much higher than anticipated. The investment income revenue estimate was much higher than anticipated due to higher investment yields and cash balances. General Fund expenditures for FY06-07 were anticipated to be $19,343,007 according to the amended budget numbers. The actual expenditures equaled $16,884,828 or $2,458,179 less than anticipated. Most of the expenditure categories came in under budget. The City also experienced a turnover in a few staff positions resulting in salary savings in several departments. As a result of this turn over in staff some of the projects budgeted had to be postponed until a later date. In many cases the projects were encumbered at the end of the fiscal year or simply re -budgeted in fiscal year 07-08. Contract commitments in the form of encumbrances equaled $1.1 million at the end of the fiscal year. See independent auditors' report. CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Capital Asset and Debt Administration Capital assets - The City of Diamond Bar's investment in capital assets for its governmental activities as of June 30, 2007 amounts to $388,377,190 (net of accumulated depreciation). This investment in capital assets includes land, buildings and improvements, furniture and fixtures, vehicles and equipment, infrastructure and construction in progress. The total decrease in the City's investment in capital assets was approximate 1.3% from the previous year. Table 3 City of Diamond Bar Capital Assets (net of depreciation) The decrease in Furniture and Fixtures was due to the depreciation of existing assets. The increase in Vehicles and Equipment is primarily a result of the purchase of several pieces of equipment to either improve efficiency or provide new programs to the citizens of Diamond Bar. The highlights are: • Outdoor screen and projection equipment to provide free summer movies in the park. • New computers for the computer resource room at the Diamond Bar Center. • Equipment purchased to improve operations and efficiency included a color copier, folding machine, postage machine, high speed scanner and the replacement of several computer servers. The overall decrease in the value of the City's capitalized assets is due to the depreciation of the City's infrastructure. Significant additions to capital assets include: • Traffic signal improvements to the intersection of Grand and Diamond Bar Blvd. • Sycamore Canyon Park benefited from a major facelift which includes new ADA compliant access ramps, playground equipment, security lights, picnic tables, drinking fountains, barbecues and benches. Construction in progress at the end of the year included twenty two projects in various stages of construction. There were five park improvement projects in progress totaling $123,904. The rest of the projects were a variety of traffic signal improvements and parkway improvements either in the design phase or under construction at the end of the year. These projects totaled $1,198,315 at the end of the year. Additional information on the City's capital assets can be found in note 4 See independent auditors' report. -10- 2007 2006 Land $6,206,190 $6,206,190 Right of Way 256,536,095 256,536,095 Buildings and Improvements 16,502,917 15,662,267 Furniture and Fixtures 8,815 11,875 Vehicles & Equipment 632,903 539,624 Infrastructure 107,168,051 111,279,212 Construction in Progress 1,322,219 2,947,753 $388,377,190 $393,183,016 The decrease in Furniture and Fixtures was due to the depreciation of existing assets. The increase in Vehicles and Equipment is primarily a result of the purchase of several pieces of equipment to either improve efficiency or provide new programs to the citizens of Diamond Bar. The highlights are: • Outdoor screen and projection equipment to provide free summer movies in the park. • New computers for the computer resource room at the Diamond Bar Center. • Equipment purchased to improve operations and efficiency included a color copier, folding machine, postage machine, high speed scanner and the replacement of several computer servers. The overall decrease in the value of the City's capitalized assets is due to the depreciation of the City's infrastructure. Significant additions to capital assets include: • Traffic signal improvements to the intersection of Grand and Diamond Bar Blvd. • Sycamore Canyon Park benefited from a major facelift which includes new ADA compliant access ramps, playground equipment, security lights, picnic tables, drinking fountains, barbecues and benches. Construction in progress at the end of the year included twenty two projects in various stages of construction. There were five park improvement projects in progress totaling $123,904. The rest of the projects were a variety of traffic signal improvements and parkway improvements either in the design phase or under construction at the end of the year. These projects totaled $1,198,315 at the end of the year. Additional information on the City's capital assets can be found in note 4 See independent auditors' report. -10- CITY OF DIAMOND BAR Management's Discussion and Analysis (Continued) June 30, 2007 Capital Asset and Debt Administration (Continued) Long-term debt — At the end of the current fiscal year, the City of Diamond Bar's total long-term debt equaled $13;491,855. The following table shows the breakdown of the debt outstanding. Table 4 City of Diamond Bar Outstanding Long Term Debt at Year-end Variable Rate Lease Revenue Bonds (backed by the Public Financing Authority) 13,280,000 Unamoritzed Bond Discount (119,210) Compensated Absences (backed by the City) 331,065 $13,491,855 Economic Factors and Next Year's Budgets and Rates While the City maintains a diverse and upscale housing stock, the City's economy is equally dependent on commercial and retail revenues. The City's concentration on maintaining and attracting new business clientele is of utmost importance. The City's 2.007-2008 budget is a fiscally conservative budget. As a result of the slow down in the economy anticipated revenues in the General Fund show a slight rise with the exception of development related fees. At the same time, the expenditure budget is slightly less than last year's appropriations. The City has made a conscientious decision to use some general fund balance reserves for economic development purposes. As a result, the FY08 budget includes an appropriation for economic development. It is anticipated that these efforts will continue to be rewarded in the near future with the development of several new retail spaces. Contacting the City's Financial Management This financial report is designed to provide our citizens, taxpayers, customers, and creditors with a general overview of the City of Diamond Bar's finances and to show the City's accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City's Finance Department, at the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California 91765. See independent auditors' report. -11- THIS PAGE LEFT BLANK INTENTIONALLY -12- CITY OF DIAMOND BAR STATEMENT OF NET ASSETS June 30, 2007 ASSETS: Cash and investments (Note 2) Accounts receivable Interest receivable Due from other governments Due from employees Notes receivable Deferred charges Restricted assets: Cash and investments with fiscal agents (Note 2) Capital assets, not depreciated (Note 4) Capital assets, depreciated, net (Note 4) TOTAL ASSETS LIABILITIES: Accounts payable Accrued payroll Interest payable Deposits payable Retentions payable Due to other governments Advance from other governments Noncurrent liabilities (Note 5): Due within one year Due in more than one year TOTAL LIABILITIES NET ASSETS: Invested in capital assets, net of related debt Restricted for: Debt service Capital pro) ects Specific programs Unrestricted TOTAL NET ASSETS Governmental Activities $ 38,611,382 248,237 397,093 3,084,997 4,414 186,854 547,517 469,260 264,064,504 124,312,686 431,926,944 1,998,968 93,816 42,940 1,140,635 393,715 506,763 186,854 365,355 1 I Snn 17,855,546 375,216,400 321,747 3,446,872 1,013,495 34,072,884 $ 414,071,398 See independent auditors' report and notes to basic financial statements. -13- CITY OF DIAMOND BAR STATEMENT OF ACTIVITIES For the year ended June 30, 2007 Functions/programs Expenses Governmental activities: Net (Expense) General government $ 4,784,314 Public safety 4,876,435 Highways and streets 14,019,550 Community development 2,292,757 Parks, recreation Program Revenues and culture 4,779,588 Interest on long-term debt 498,042 Total governmental activities $ 31,250,686 General revenues: Taxes: Property taxes Transient occupancy taxes Sales taxes Property taxes in lieu of sales taxes Franchise taxes Property transfer tax Other taxes Unrestricted motor vehicle in lieu Investment income Other revenues Total general revenues Change in net assets NET ASSETS - BEGINNING OF YEAR, AS RESTATED (NOTE 12) NET ASSETS - END OF YEAR See independent auditors' report and notes to basic financial statements. -14- 7,727,580 774,757 2,935,703 1,007,642 1,064,621 331,096 33,822 350,194 1,476,010 41,362 15,742,787 (609,142) 414,680,540 $ 414,071,398 Net (Expense) Revenue and Changes in Program Revenues Net Assets Charges Operating Capital for Grants and Grants and Governmental Services Contributions Contributions Activities $ 262,541 $ 4,390 $ $ (4,517,383) 1,512,195 233,558 - (3,130,682) 3,493,798 5,687,380 1,056,389 (3,781,983) 21,297 732,120 - (1,539,340) 1,385,788 311,376 197,925 (2,884,499) (498,042) $ 6,675,619 $ 6,968,824 $ 1,254,314 (16,351,929) General revenues: Taxes: Property taxes Transient occupancy taxes Sales taxes Property taxes in lieu of sales taxes Franchise taxes Property transfer tax Other taxes Unrestricted motor vehicle in lieu Investment income Other revenues Total general revenues Change in net assets NET ASSETS - BEGINNING OF YEAR, AS RESTATED (NOTE 12) NET ASSETS - END OF YEAR See independent auditors' report and notes to basic financial statements. -14- 7,727,580 774,757 2,935,703 1,007,642 1,064,621 331,096 33,822 350,194 1,476,010 41,362 15,742,787 (609,142) 414,680,540 $ 414,071,398 GOVERNMENTAL FUNDS GENERAL FUND The General Fund has been classified as a major fund and is used to account for resources traditionally associated with government, which are not legally or by sound financial management to be accounted for in another fund. SPECIAL REVENUE FUND The Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted by law or administrative action for a specified purpose. The following Special Revenue Fund has been classified as a major fund in the accompanying financial statements: Park and Facility Development Fund - This fund is used to account for the development and enhancement of the City's parks. CAPITAL PROJECTS FUND The Capital Projects Fund is used to account for the acquisition and construction of major capital facilities. The following Capital Projects Fund has been classified as a major fund in the accompanying financial statements: Capital Improvement Fund - This fund is used to account for the costs of constructing street improvements, park improvements and other public improvements not normally included within the other Capital Projects funds. Financing is provided by developer fees and interfund transfers from the Special Revenue Funds and the General Fund. -15- CITY OF DIAMOND BAR BALANCESBEET GOVERNMENTAL FUNDS June 30, 2007 ASSETS ASSETS: Cash and investments Cash and investments with fiscal agent Accounts receivable Interest receivable Due from other funds (Note 3) Due from employees Due from other governments Notes receivable TOTAL ASSETS LIABILITIES AND FUND BALANCES Special Capital Revenue Fund Projects Fund Park and Facility Capital General Development Improvement Fund Fund Fund $ 30,187,327 $ 1,705,422 $ 15,000 - 132,513 204,758 - - 397,093 - - 1,342,295 - - 4,414 - - 1,448,488 920,130 511,706 $ 33,599,375 $ 2,625,552 $ 644,219 LIABILITIES: $ 1,354,190 $ $ 181,387 Accounts payable 88,956 _ - Accrued payroll 1, 140,635 Deposits payable - 1,320,594 Due to other funds (Note 3) 532,204 917,277 511,706 Deferred revenue 21,840 - 371,875 Retentions payable - - Advances from other governments TOTAL LIABILITIES 3,137,825 917,277 2,385,562 FUND BALANCES (DEFICIT): Reserved for:2,940,385 1,105,762 - Encumbrances 2'207 Improvements 713,959 - - Bond retirement 13,359 - Debt service Unreserved, Reported in: 28,568,263 - - General Fund - 1,708,275 Special Revenue Funds - - (4,681,728) Capital Projects Funds TOTAL FUND BALANCES (DEFICIT) 30,461,550 1,708,275 (1,741,343) TOTAL LIABILITIES AND FUND BALANCES $ 33,599,375 $ 2,625,552 $ 644,219 See independent auditors' report and notes to basic financial statements. -16- Other Total Governmental Governmental Funds Funds $ 4,716,107 $ 36,608,856 321,747 469,260 43,479 248,237 - 397,093 - 1,342,295 - 4,414 204,673 3,084,997 186,854 186,854 $ 5,472,860 $ 42,342,006 $ 463,391 $ 1,998,968 4,860 93,816 - 1,140,635 21,701 1,342,295 75,150 2,036,337 - 393,715 186,854 186,854 751,956 7,192,620 28,568,263 6,058,113 (4,681,728) $ 5,472,860 $ 42,342,006 THIS PAGE LEFT BLANK INTENTIONALLY -18- CITY OF DIAMOND BAR RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS June 30, 2007 Fund balances for governmental funds Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets, net of depreciation, have not been included as financial resources in governmental fund activity. Long-term liabilities applicable to the City governmental activities are not due and payable in the current period and accordingly are not reported as fund liabilities. Also, bond issuance costs do not provide current financial resources and are not reported in the governmental funds. All liabilities, both current and long -tern, are reported in the Statement of Net Assets. Balances at June 30, 2007 are: Bonds payable Deferred charges for issuance costs Bond discount Compensated absences Accrued interest payable from the current portion of interest due on bonds payable has not been reported in the governmental funds. Certain amounts due from other governments that are not available to pay for current period expenditures and, therefore, are recorded as deferred revenue in the governmental funds. Internal service funds are used by management to charge the costs of certain activities, such as equipment management, to individual funds. The assets and liabilities of the internal service funds must be added to the Statement of Net Assets. Net assets of governmental activities See independent auditors' report and notes to basic financial statements. -19- $(13,280,000) 547,517 119,210 (331,065) $ 35,149,386 388,311,061 (12,944,338) (42,940) 2,036,337 1,561,892 $ 414,071,398 CITY OF DIAMOND BAR STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS For the year ended June 30, 2007 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES (DEFICIT) - BEGINNING OF YEAR 4,954,510 409,957 (4,765,760) 1,311,707 - 3,679,739 (2,218,283) (527,397) - (906,576) (527,397) 3,679,739 4,047,934 (117,440) (1,086,021) 26,413,616 1,825,715 (655,322) FUND BALANCES (DEFICIT) - END OF YEAR $ 30,461,550 $ 1,708,275 $ (1,741,343) See independent auditors' report and notes to basic financial statements. -20- Special Capital Revenue Fund Projects Fund Park and Facility Capital General Development Improvement Fund Fund Fund REVENUES:_ $ 9,876,760 $ - $ Taxes Special assessments 5,204,901 122,672 579,175 Intergovernmental revenue Charges for services 546,902 - - Fines and forfeitures 4,049,701 197,925 - Licenses, permits and fees 1,393,617 89,360 Investment income 767,457 - - Otherrevenues 21,839,338 409,957 579,175 TOTAL REVENUES EXPENDITURES: Current:_ 4,402,235 - General government 4,865,335 Public safety 2,400,023 - - Highways and streets 3,475,549 - _ Parks, recreation and culture Community development 1,741,686 _ = 5,344,935 Capital outlay Debt service: _ _ Principal _ _ Interest and fiscal charges TOTAL EXPENDITURES 16,884,828 - 5,344,935 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES (DEFICIT) - BEGINNING OF YEAR 4,954,510 409,957 (4,765,760) 1,311,707 - 3,679,739 (2,218,283) (527,397) - (906,576) (527,397) 3,679,739 4,047,934 (117,440) (1,086,021) 26,413,616 1,825,715 (655,322) FUND BALANCES (DEFICIT) - END OF YEAR $ 30,461,550 $ 1,708,275 $ (1,741,343) See independent auditors' report and notes to basic financial statements. -20- Other Total Governmental Governmental Funds Funds $ - $ 9,876,760 541,382 541,382 5,262,304 11,169,052 1,002,210 1,002,210 - 546,902 - 4,247,626 233,217 1,716,194 - 767,457 7,039,113 29,867,583 14,955 2,714,251 551,071 240,000 493,840 3,024,9'96 4,402,235 4,880,290 5,114,274 3,475,549 2,292,757 5,344,935 1,039,318 6,030,764 (3,608,426) (6,354,106) (2,569,108) 4,265,016 31,849,025 $ 4,720,904 $ 35,149,386 CITY OF DIAMOND BAR RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES For the year ended June 30, 2007 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances - total governmental funds $ 3,300,361 Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over the estimated useful lives as depreciation expense. This is the amount by which depreciation exceeded capital expenses in the current period: $ 1,058,750 Capital expenditures (5,844,089) (4,785,339) Depreciation expense The net effect of various miscellaneous transactions involving capital assets (249) (i.e. sales, trade-ins and donations) is to decrease net assets. The issuance of long term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial of governmental funds. Neither transaction, however, has any effects on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts and similar discounts and similar items when the debt is first issued, whereas these amounts are deferred and amortized in the Statement of Activities. These amounts are the net effect of these differences in the treatment of long-term debt and related items: $ 240,000 Principal payment (4,585) Amortization of bond discount (21,058) Amortization of issuance costs (40,296) 174,061 Compensated absences Some expenses reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in the governmental funds: 383 Interest expense Some revenues reported in the Statement of Activities are not considered to be available to finance current expenditures and therefore are not reported as revenues in the 698,057 governmental funds Internal service funds are used by management to charge the costs of certain activities, such as self-insurance, equipment management, and computer management, to individual funds. The net revenues (expenses) of the internal service funds is reported with 3,584 governmental activities. $ (609,142) Change in net assets of governmental activities See independent auditors' report and notes to basic financial statements. -22- CITY OF DIAMOND BAR STATEMENT OF NET ASSETS PROPRIETARY FUNDS June 30, 2007 ASSETS CURRENT ASSETS: Cash and investments NONCURRENT ASSETS: Capital assets: Machinery and equipment Less accumulated depreciation TOTAL NONCURRENT ASSETS TOTAL ASSETS CURRENT LIABILITIES: Accounts payable NET ASSETS Invested in capiital assets Unrestricted TOTAL NET ASSETS See independent auditors' report and notes to basic financial statements. -23- Internal Service Funds $ 2,002,526 193,623 (127,494) 66,129 2,068,655 506,763 66,129 1,495,763 $ 1,561,892 CITY OF DIAMOND BAR STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS PROPRIETARY FUNDS For the year ended June 30, 2007 Internal Service OPERATING EXPENSES: $ 370,415 Insurance premiums 25,247 Depreciation TOTAL OPERATING EXPENSES 395,662 OPERATING LOSS (395,662) NONOPERATING REVENUES (EXPENSES): 75,904 Investment income TOTAL NONOPERATING REVENUES (EXPENSES) 75,904 (319,758) LOSS BEFORE TRANSFERS 323,342 TRANSFERS IN 3,584 CHANGE IN NET ASSETS TOTAL NET ASSETS - BEGINNING OF YEAR 1,558,308 TOTAL NET ASSETS - END OF YEAR $ 1,561,892 See independent auditors' report and notes to basic financial statements. -24- CITY OF DIAMOND BAR STATEMENT OF CASH FLOWS PROPRIETARY FUNDS For the year ended June 30, 2007 CASH FLOWS FROM OPERATING ACTIVITIES: Insurance payments NET CASH USED BY OPERATING ACTIVITIES CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Transfers from other funds DIET CASH PROVIDED BY NONCAPITAL FINANCING ACTIVITIES CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Purchase of capital assets NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES: Investment income NET CASH PROVIDED BY INVESTING ACTIVITIES NET INCREASE IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS - BEGINNING OF YEAR CASH AND CASH EQUIVALENTS - END OF YEAR RECONCILIATION OF OPERATING LOSS TO NET CASH USED BY OPERATING ACTIVITIES: Operating loss Adjustments to reconcile operating loss to net cash used by operating activities: Depreciation Changes in operating assets and liabilities: Increase (decrease) in due to other governments TOTAL ADJUSTMENTS NET CASH USED BY OPERATING ACTIVITIES See independent auditors' report and notes to basic financial statements. -25- Internal Service Funds $ (225,008) (225,008) 323,342 323,342 (5,010) (5,010) 75,904 75,904 169,228 1,833,298 $ 2,002,526 $ (395,662) 25,247 145,407 170,654 $ (225,008) THIS PAGE LEFT BLANK INTENTIONALLY -26- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS June 30, 2007 REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES: a. Description of Reporting Entity: The City of Diamond Bar (the City) was incorporated April 18, 1989 as a "General Law" City governed by an elected five -member city council. As required by accounting principles generally accepted in the United States of America, these financial statements present the City of Diamond Bar (the primary government) and its component units. The component units discussed below are included in the City's reporting entity because of the significance of their operational or financial relationship with the City. These entities are legally separate from each other. However, the City of Diamond Bar's elected officials have a continuing full or partial accountability for fiscal matters of the other entities. The financial reporting entity consists of: (1) the City (2) organizations for which the City is financially accountable; and, (3) organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. An organization is fiscally dependent on the primary government if it is unable to adopt its budget, levy taxes or set rates or charges, or issue bonded debt without approval by the primary government. In a blended presentation, a component unit's balances and transactions are reported in a manner similar to the balances and transactions of the City. Component units are presented on a blended basis when the component unit's governing body is substantially the same as the City's or the component unit provides services almost entirely to the City. Blended Component Units: The Diamond Bar Community Redevelopment Agency (the Agency) was established February 6, 1996, pursuant to the State of California Health and Safety Code, Section 33000, entitled "Community Redevelopment Law". Although it is a legally separate entity from the City, the Agency is reported as if it were part of the City because of its purpose to prepare and execute plans for improvement, rehabilitation and redevelopment of blighted areas within the territorial limits of the City. According to the California Supreme Court's decision on August 9, 2000, the Agency's Redevelopment Plan was deemed invalid. No activities occurred during the year ended June 30, 2007. Accordingly, no financial statements of the Agency were issued. The _Diamond Bar Public Financing Authority (the Authority) was formed on November 19, 2002. The purpose of the Authority is to issue debt to finance public improvements and other capital purchases for the City and Agency. The activity of the Authority is reported in debt service and capital projects funds. See independent auditors' report. -27- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): b. Government -Wide and Fund Financial Statements: The government -wide financial statements (i.e., the statement of net assets and the statement of changes in net assets) report information on all of the nonfiduciary activities of the City. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The City has no business -type activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds are reported as separate columns in the fund financial statements. c. Measurement Focus, Basis of Accounting, and Financial Statement Presentation: The basic financial statements of the City are composed of the following: Government -wide financial statements • Fund financial statements Notes to basic financial statements See independent auditors' report. -28- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): c. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued): The government -wide financial statements and proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Under the economic resources measurement focus, all assets and liabilities (current and long-term) are reported. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the fiscal year, which the taxes are levied. Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all the eligibility requirements imposed by the provider have been met. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's internal service funds are charges to customers for services. Operating expenses for the proprietary funds include the cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under the current financial resources measurement focus, generally only current assets and liabilities are reported in the governmental funds. Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Under the modified accrual basis of accounting, revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, except for principal and interest on general long-term liabilities, claims and judgments, and compensated absences which are recognized as expenditures only when payment is due. See independent auditors' report. -29- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): c. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued): Property taxes, taxpayer -assessed taxes, such as sales taxes, gas taxes, and transient occupancy taxes, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the government. The accounts of the City are organized and operated on the basis of funds, each of which is considered a separate accounting entity with a self -balancing set of accounts, established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. d. Fund Classifications: The City reports the following major governmental funds: The General Fund is the primary operating fund of the City and is used to account for all revenues and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Public Works, Building and Safety, and Parks and Recreation. The Park and Facility Development Special Revenue Fund - This fund is used to account for the development and enhancement of the City's parks. The Capital Improvement Capital Projects Fund is used to account for the costs of constructing street improvements, park improvements and other public improvements not normally included within the other Capital Projects funds. Financing is provided by developer fees and interfund transfers from the Special Revenue Funds and the General Fund. See independent auditors' report. -30- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 REPOR77ING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): d. Fund Classifications (Continued): The City's fund structure also includes the following fund types: GOVERNMENTAL FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted by law or administrative action for a specified purpose. Debt Service Fund is used primarily to account for the accumulation of resources for the payrrient of principal and interest on long-term liabilities of the City. Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Special Revenue Funds). PROPRIETARY FUNDS Intenial Service Funds have been established to finance and account for goods and services provided by one City department to other City departments or agencies. These activities include self-insurance, equipment and computer maintenance. e. Investments: For financial reporting purposes, investments are stated at fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balances. See independent auditors' report. -31- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): f. Cash and Cash Equivalents: For purposes of the statement of cash flows, cash and cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity (an original maturity date of three months or less from the date of purchase) that they present insignificant risk of changes in value because of changes in interest rates. Cash and cash equivalents also represent the proprietary funds' share in the cash and investment pool of the City. All cash and investments of the proprietary (internal service) funds are pooled with the City's pooled cash and investments and are therefore considered cash equivalents for purposes of the statement of cash flows. g. Capital Assets: Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated original cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of contribution. Capital asset purchases (other than infrastructure) in excess of $1,500 are capitalized if they have an expected useful life of three years or more. Capital assets include additions to public domain (infrastructure), certain improvements including roads, streets, sidewalks, medians and storm drains within the City. In the fiscal year ended June 30, 2007, the City, with the assistance of an outside consultant, valued and recorded its public domain assets acquired prior to July 1, 2002. The City now has all of its infrastructure asset data valued and recorded in its entirety as of June 30, 2007. Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the Government -wide and Proprietary Fund Financial Statements. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. The lives used for depreciation purposes of each capital asset class are: Buildings and improvements Furniture and fixtures Vehicles and equipment Infrastructure See independent auditors' report. -32- 10 - 20 years 3 - 5 years 5 years 10 - 50 years CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): h. Encumbrances: Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary control in the governmental funds. Encumbrances outstanding at year-end do not constitute expenditures or liabilities, but are reported as reservations of fund balance. i. Compensated Absences: Vacation and sick leave time begin to accumulate as of the first day of employment to a maximum of 160 hours. Employees who accumulate sick leave in excess of 160 hours are paid for the excess annually at one half the employee's current wage rate. A liability is recorded for unused vacation and similar compensatory leave balances since the employees' entitlement to these balances are attributable to services already rendered and it is probable that virtually all of these balances will be liquidated by either paid time off or payments upon termination or retirement. A liability is recorded for unused sick leave balances only to the extent that it's probable that the unused balances will result in termination payments. This is estimated by including in the liability the unused balances of employees currently entitled to receive termination payments, as well as those who are expected to become eligible to receive termination benefits as a result of continuing their employment with the City. If an employee terminates with a minimum of one year of service, the employee is entitled to receive 10% of the value of his unused sick leave. The percentage increases to 50% for two to three years of service and 100% of the value of his unused sick leave upon the completion of more than three years of continuous employment. j. Deferred Charges: Defefred charges represent capitalized costs incurred in connection with the issuance of long-term debt. These costs are amortized over the life of the debt on a straight-line basis. See independent auditors' report. -33- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED): k. Property Taxes: Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes go into a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City accrues only those taxes which are received from the County within 60 days after year end. Property taxes are assessed and collected each fiscal year according to the following property tax calendar: Lien date Levy date Due dates Collection dates Delinquent dates 1. Use of Estimates: January 1 July 1 November 1 - 1St installment February 1 - 2nd installment December 10 - 1St installment April 10 - 2nd installment December 11 - 1St installment April 11 - 2nd installment The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. See independent auditors' report. -34- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 2. CASH AND INVESTMENTS: Cash and Investments: Cash and investments at June 30, 2007 consisted of the following: Statement of Net Assets: Cash and investments $ 38,611,382 Cash and investments with fiscal agents 469,260 39,080,642 Cash and investments held by the City at June 30, 2007 consisted of the following: Imprest cash on hand Demand deposits (overdraft) Escrow deposits Investments: U.S. Government Sponsored Enterprise Securities Repurchase agreements Local agency investment fund Held by Bond Trustee: Money Market Mutual Funds See independent auditors' report. $ 1,500 (96,089) 147,513 9,000,000 1,324,036 28,381,935 321,747 39,080.642 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 2. CASH AND INVESTMENTS (CONTINUED): Investments Authorized by the California Government Code and the City's Investment Policy: The table below identifies the investment types that are authorized for the City by the California Government Code (or the City's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the City's investment policy, where more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. Maximum Maximum Maximum Percentage Investment Authorized Investment Tyne Maturity of Portfolio* in One Issuer United States (U.S.) Treasury Obligations 5 years None None U.S. Government Sponsored 20% None Enterprise Securities 5 years Banker's Acceptances 180 days 40% 30% ears None None Time Certificate of Deposits 5 Y 270 days 25% 10% Commercial Paper ears 30% None Negotiable Certificates of Deposit 5 Y Money Market Mutual Funds N/A 15% None Repurchase Agreements 1 year None None ears 30% None Medium -Term Corporate Notes (1) 5 Y Local Agency Investment Fund (LAIF) N/A None $ 40,000,000 * - Excluding amounts held by bond trustee that are not subject to California Government Code restrictions. (1) Notes must be rated "A" or better. N/A - Not Applicable See independent auditors' report. -36- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 2. CASH AND INVESTMENTS (CONTINUED): Investments Authorized by Debt Agreements: Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Authorized Investment Type U.S. Treasury Obligations U.S. Government Sponsored Enterprise Securities Banker's Acceptances Time Certificate of Deposits Local Agency Investment Fund Money Market Funds Repurchase Obligations Tax Exempt Taxable Government Money Market Portfolios Disclosures Relating to Interest Rate Risk: Maximum Maturity None None 1 year None None None 30 days None Maximum Percentage/ Amount Allowed None 10% None None None None None Equal to six months of principal and interest on the bonds Maximum Investment in One Issuer None None None None None None Eomona-ilk None Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure; to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash floes from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. See independent auditors' report. -37- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 2. CASH AND INVESTMENTS (CONTINUED): Disclosures Relating to Interest Rate Risk (Continued): Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: _ Investment Tvpe U.S. Government Sponsored Enterprise Securities Repurchase Agreements Local Agency Investment Fund Held by Bond Trustee: Money Marker Mutual Funds Disclosures Relating to Credit Risk: Remaining Maturity (in Months) 12 Months 13-24 25-60 or Less Months Months Total $ 2,000,000 $ 5,000,000 $ 2,000,000 $ 9,000,000 1,324,036 - - 1,324,036 28,381,935 - - 28,381,935 321,747 - - 321,747 $ 32,027,718 $ 5 000.000 $ 2 000.000 $ 39.027.718 Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by (where applicable) the California Government Code, the City's investment policy, or debt agreements, and the actual rating, as reported by Standard and Poor's, as of year end for each investment type: Investment Type U.S. Government Sponsored Enterprise Securities Repurchase Agreements Local Agency Investment Fund Held by Bond Trustee: Money Market Mutual Funds Total N/A - Not Applicable Total Minimum as of Legal June 30, 2007 Rating AAA Unrated $ 9,000,000 AAA $ 9,000,000 $ - 1,324,036 N/A - 1,324,036 28,381,935 N/A - 28,381,935 321,747 A 321,747 - $ 39.027.718 $ 9,321.747 $ 29 705.971 See independent auditors' report. -38- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 2. CASH AND INVESTMENTS (CONTINUED): Disclosures Relating to Custodial Credit Risk: Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities; that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The City does not accept 150% of the secured public totals. At June 30, 2007, the City deposits (bank balances) were insured by the Federal Depository Insurance Corporation up to $100,000 and the remaining balances were collateralized under California Law. The cash and investments held by Bond Trustee are uninsured and uncollateralized. Investment in State Investment Pool: The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro -rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. See independent auditors' report. -39- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 3. 1NTERFUND RECEIVABLES, PAYABLES AND TRANSFERS: The composition of interfund balances as of June 30, 2007, is as follows: Due To/From Other Funds: Receivable Fund Payable Fund Amount General Fund Capital Improvement Capital Projects Fund $ 1,320,594 Other Governmental Funds 21,701 $ 1,342,295 The amounts loaned from the General Fund to the Capital Improvement Capital Projects Fund and Other Governmental Funds are to provide a short-term loan to fund temporary cash shortfalls. Interfund Transfers: Transfers In Transfers Out Amount General Fund Other Governmental Funds $ 1,311,707 Capital Improvement General Fund 855,623 Capital Projects Fund Park and Facility Development Special Revenue Fund 527,397 Other Governmental Funds 2,296,719 Other Governmental Funds General Fund 1,039,318 Internal Service Funds General Fund 323,342 $ 6,354,106 Transfers to the General Fund from the Other Governmental Funds were made to reimburse the General Fund for various capital projects. Transfers to the Capital Improvement Capital Projects Fund from the General Fund, the Park and Facility Development Special Revenue Fund and Other Governmental Funds were made to provide the funding necessary to accomplish those projects approved by the City Council. Transfers from the General Fund to the Other Governmental Funds were made to provide for debt service payments. Transfers from the General Fund to the Internal Service Funds were made to provide for purchases of a vehicle and equipment and uninsured insurance losses. See independent auditors' report. -40- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 4. CAPITALASSETS: A summary of changes in the Governmental Activities capital assets at June 30, 2007 is as follows: Capital assets, not being depreciated: Land Right of way Constriction in progress Total capital assets, not being depreciated Capital assets, being depreciated: Building and improvements Furniture and fixtures Vehicles and equipment Infrastructure Total capital assets being depreciated Less accumulated depreciation for: Building and improvements Furniture and fixtures Vehicles and equipment Infrastructure Total accumulated depreciation Total capital assets being depreciated, net Total Governmental Activities capital assets, net Balance July 1, 2006 Balance at As Restated Additions Deletions June 30, 2007 $ 6,206,190 $ - $ - $ 6,206,190 256,536,095 - - 256,536,095 2,947,753 559,512 (2,185,046) 1,322,219 265,690,038 559,512 (2,185,046) 264,064,504 21,788,509 2,142,503 - 23,931,012 68,505 - - 68,505 1,386,550 254,167 (92,150) 1,548,567 179,097,299 292,624 - 179,389,923 202,340,863 2,689,294 (92,150) 204,938,007 (6,126,242) (1,301,853) - (7,428,095) (56,630) (3,060) - (59,690) (846,926) (160,639) 91,901 (915,664) (67,818,087) (4,403,785) - (72,221,872) (74,847,885) (5,869,337) 91,901 (80,625,321) 127,492,978 (3,180,043) (249) 124,312,686 393.183.016 (2.620.531) (2.185.295) $ 388.377.190 Depreciation expense was charged to functions in the Statement of Activities as follows: General government $ 102,009 Public safety 17,114 Highways and streets 4,408,431 Parks, recreation and culture 1,316,536 Internal Service Funds depreciation charges to program 25,247 $ 5,869,337 See independent auditors' report. -41- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 5. LONG-TERM LIABILITIES: Long-term liability activity for the year ended June 30, 2007, was as follows: Bonds Payable: In December 2002, the Diamond Bar Public Financing Authority issued $13,755,000 of 2002 Series A Variable Rate Lease Revenue Bonds to finance the construction of a community/senior center project and other public improvements within the City. The bonds are special limited obligations of the Authority payable solely from revenues, consisting primarily of base rental payments paid by the City. The variable interest rate on the bonds is reset on a bi-weekly basis. As of June 30, 2007, $13,280,000 of the bonds are outstanding. In conjunction with the Bonds, the Authority executed a rate cap agreement on December 2, 2002 (the Agreement) with JPMorgan Chase (Counterparty) to minimize debt service cost on the 2002 Lease Revenue Bonds (the Bonds) by setting a cap on the interest rate on the Bonds. Under the Agreement, the Counterparty will pay the Authority an amount equal to the product of: (i) the amount by which the floating rate exceeds 4.5%, (ii) the notional principal amount and (iii) the actual number of days in the calculation period divided by 365 days. The Agreement is for a notional amount equal to the outstanding principal amount of the Bonds and will decline as the principal amount declines. The Agreement terminates on January 1, 2013. Fair Value: At June 30, 2007 the Agreement had a positive fair value of $64,644. This is the amount that the Authority would receive in the event that the Agreement is terminated. The fair value was estimated by the City's financial advisor. Credit Risk: The Counterparty, JPMorgan Chase, has the following credit ratings of: (i) Standard & Poor's, AA - and (ii) Moody's, Aa2. Basis Risk: The Agreement does not expose the Authority to basis risk, which refers to a mismatch between the interest rate cap of 4.5% and the variable rate payments to be made on the debt. See independent auditors' report. -42- Beginning Ending Due Within Balance Additions Retirements Balance One Year Bonds payable: Revenue bonds $13,520,000 $ - $ (240,000) $13,280,000 $ 255,000 Unamortized discount (123,795) 290.769 282,385 4,585 (242,089) (119,210) 331,065 - 110.355 Compensated absences Total X13 686,74 $ 282 385 $ (477.504) $13 491.855 $ 365.355 Bonds Payable: In December 2002, the Diamond Bar Public Financing Authority issued $13,755,000 of 2002 Series A Variable Rate Lease Revenue Bonds to finance the construction of a community/senior center project and other public improvements within the City. The bonds are special limited obligations of the Authority payable solely from revenues, consisting primarily of base rental payments paid by the City. The variable interest rate on the bonds is reset on a bi-weekly basis. As of June 30, 2007, $13,280,000 of the bonds are outstanding. In conjunction with the Bonds, the Authority executed a rate cap agreement on December 2, 2002 (the Agreement) with JPMorgan Chase (Counterparty) to minimize debt service cost on the 2002 Lease Revenue Bonds (the Bonds) by setting a cap on the interest rate on the Bonds. Under the Agreement, the Counterparty will pay the Authority an amount equal to the product of: (i) the amount by which the floating rate exceeds 4.5%, (ii) the notional principal amount and (iii) the actual number of days in the calculation period divided by 365 days. The Agreement is for a notional amount equal to the outstanding principal amount of the Bonds and will decline as the principal amount declines. The Agreement terminates on January 1, 2013. Fair Value: At June 30, 2007 the Agreement had a positive fair value of $64,644. This is the amount that the Authority would receive in the event that the Agreement is terminated. The fair value was estimated by the City's financial advisor. Credit Risk: The Counterparty, JPMorgan Chase, has the following credit ratings of: (i) Standard & Poor's, AA - and (ii) Moody's, Aa2. Basis Risk: The Agreement does not expose the Authority to basis risk, which refers to a mismatch between the interest rate cap of 4.5% and the variable rate payments to be made on the debt. See independent auditors' report. -42- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 5. LONG-TERM LIABILITIES (CONTINUED): Bonds Payable (Continued): Termination Risk: If the rate cap is terminated, the rate on the Bonds that the Authority would prospectively have to pay will not be subject to the cap rate of 4.5%. The termination of the Agreement could therefore increase the Authority's total debt service in the event that the variable rate is higher than the cap rate of 4.5%. At June 30, 2007, the Agreement had a positive fair value of $64,644. Payments and Associated Debt: Using a variable rate of 4.83% as of June 30, 2007, debt service requirements of the Bonds and the Counterparty's payments, assuming current interest rates remain the same for remainder of the term of the Agreement, are as follows. As rates vary, the variable rate interest payments and net rate cap payments will vary. Compensated Absences: The City's policies relating to compensated absences are described in Note 1. This liability, amounting to $331,065 at June 30, 2007, is expected to be paid in future years from future resources, typically liquidated from the General Fund. See independent auditors' report. -43- Variable Rate Debt Counter- Net Year Ending party Debt June 30, Principal Interest Total Payments Service :?008 $ 255,000 $ 641,424 $ 896,424 $ (43,824) $ 852,600 2009 265,000 629,108 894,108 (42,983) 851,125 2010 280,000 616,308 896,308 (42,108) 854,200 2011 290,000 602,784 892,784 (41,184) 851,600 2012 305,000 588,777 893,777 (40,227) 853,550 2013-2017 1,755,000 2,708,424 4,463,424 (185,049) 4,278,375 2018-2022 2,205,000 2,243,535 4,448,535 (153,285) 4,295,250 2023-2027 2,780,000 1,657,899 4,437,899 (113,274) 4,324,625 2028-2032 3,500,000 919,874 4,419,874 (62,849) 4,357,025 2033-2034 1,645.000 120,026 1,765,026 (8,201) 1,756,825 13.280.000 $ 10.728.159 $ 24.008.159 $ (732.984) 123,175.175 Compensated Absences: The City's policies relating to compensated absences are described in Note 1. This liability, amounting to $331,065 at June 30, 2007, is expected to be paid in future years from future resources, typically liquidated from the General Fund. See independent auditors' report. -43- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 6. LIABILITY, PROPERTY AND WORKERS' COMPENSATION PROTECTION: The City is a member of the California Joint Powers Insurance Authority (the Authority). The Authority is composed of 114 California public entities and is organized under a joint powers agreement pursuant to California Government Code Section 6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self-insured losses, to purchase excess insurance or reinsurance, and to arrange for group -purchased insurance for property and other coverages. The Authority's pool began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a 9 -member Executive Committee. a. Self -Insurance Programs of the Authority: General Liability Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Claims are pooled separately between police and nonpolice. Costs are spread to members d follows:the s from $30,000 of each occurrence is charged directly to the member's primary deposit; co $30,000 to $750,000 and the loss development reserves associated with losses up to $750,000 are pooled based on the member's share of losses under $30,000. Losses from $750,000 to $10,000,000, $18,000,000 to $23,000,000, and $45,000,000 to $50,000,000 and the associated loss development reserves are pooled based on payroll. Costs of covered claims from $10,000,000 to $18,000,000 and $23,000,000 to $45,000,000 are currently paid by excess insurance. Costs of covered claims for subsidence losses from $15,000,000 to $25,000,000 are paid by excess insurance. The protection for each member is $50,000,000 per occurrence and $50,000,000 annual aggregate. Administrative expenses are paid from the Authority's investment earnings. Workers' Compensation The City also participates in the workers' compensation pool administered by the Authority. Each member pays a primary deposit to cover estimated losses for a fiscal year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Claims are pooled separately between public safety and nonpublic safety. See independent auditors' report. -44- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 6. LIABILITY, PROPERTY AND WORKERS' COMPENSATION PROTECTION (CONTINUED): a. Self -Insurance Programs of the Authority (Continued): Workers' Compensation (Continued) Each member has a retention level of $50,000 for each loss and this is charged directly to the member's primary deposit. Losses from $50,000 to $100,000 and the loss development reserve associated with losses up to $100,000 are pooled based on the member's share of losses under $50,000. Losses from $100,000 to $2,000,000 and loss development reserves associated with those losses are pooled based on payroll. Losses from $2,000,000 to $5,000,000 are pooled with California State Association of Counties - Excess Insurance Authority members. Costs from $2,000,000 to $200,000,000 are transferred to reinsurance carriers. Costs in excess of $2:00,000,000 are pooled among the members based on payroll. Protection is provided per statutory liability under California Workers' Compensation law. Administrative expenses are paid from the Authority's investment earnings. b. Purchased Insurance: Environmental Liability The City participates in the pollution legal liability and remediation legal liability insurance which is available through the Authority. This policy covers sudden and gradual pollution of scheduled property, streets, and storm drains owned by the City. Coverage is on a clai ns -made basis. There is a $50,000 deductible. The Authority has a limit of $50,000,000 for the 3 -year period from July 1, 2005 through June 30, 2008. Each member of the Authority has a $10,000,000 limit during the 3 -year term of the policy. Property Insurance The City participates in the all-risk property protection program of the Authority. This insurance protection is underwritten by several insurance companies. The City's property is currently insured according to a schedule of covered property submitted by the City to the Authority. Total all-risk property insurance coverage is $16,435,575. There is a $5,000 deductible per occurrence except for nonemergency vehicle insurance with has a $1,000 deductible. Premiums for the coverage are paid annually and are not subject to retroactive adjustments. See independent auditors' report. -45- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 6. LIABILITY, PROPERTY AND WORKERS' COMPENSATION PROTECTION (CONTINUED): b. Purchased Insurance (Continued): Crime Insurance The City purchases crime insurance coverage in the amount of $1,000,000 with $2,500 deductible. The fidelity coverage is provided through the Authority. Premiums are paid annually and are not subject to retroactive adjustments. c. Adequacy of Protection: During the past three fiscal (claims) years none of the above programs of protection have had settlements or judgments that exceed pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. The aforementioned information is not included in the accompanying financial statements. Complete financial statements for the Authority may be obtained at their administrative office located at 8081 Moody Street, La Palma, California 90623. 7. OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES: Deficit Fund Balances The following funds reported deficit fund balances at June 30, 2007: Major Fund: $ (1,741,343) Capital Improvement Capital Projects Fund Other Governmental Funds: Community Development Block Grant Special Revenue Fund (61,210 ) The Capital Improvement Capital Projects Fund deficit will be funded with various government grants in future years. The Community Development Block Grant Special Revenue Fund deficit will be funded by future year revenue allocations from Los Angeles County. See independent auditors' report. -46- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 7. OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES (CONTINUED): Expenditures Exceeded Appropriations Expenditures for the year ended June 30, 2007 exceeded appropriations of the following funds/departments as follows: Budget Actual Variance Major Fund: General Fund: General Government - City Attorney $ 215,000 $ 246,430 $ (31,430) General Government - General Government 938,062 947,475 (9,413) Other Governmental Funds: Proposition A Transit Special Revenue Fund - Highways and streets 1,868,405 2,036,136 (167,731) 8. PENSION PLAN: Plan Description: The City of Diamond Bar participates in the Miscellaneous 2% at 55 Risk Pool of the California Public Employee's Retirement System (PERS), a cost-sharing, multiple -employer defined benefit pension plan administered by PERS. PERS provides retirement and disability benefits, annual cost -of -living adjustments, and death benefits to plan members and beneficiaries. Benefit provisions and all other requirements are established by State statue and District ordinance. Copies of the PERS' annual financial report may be obtained from the PERS Executive Office - 400 P Street, Sacramento, California 95814. Funding Policy: The contribution requirements of the plan members are established by State statute and the employer contribution rate is established and may be amended by PERS. Active City employees are required to contribute 7% of their annual covered salary to PERS. The city makes the contributions required of City employees on their behalf and for their account. The City is required to contribute the actuarially determined remaining amounts necessary to fund the benefits for its members. The current rate is 11.20% of covered payroll. The City's contributions to Ca1PERS for the years ending June 30, 2007, 2006 and 2005 were $344,320, $304,107 and $195,270, respectively and were equal to the required contribution for each year. See independent auditors' report. -47- CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 9. CONTINGENCIES: The City is presently involved in other matters of litigation that have arisen in the normal course of the City's business. City management believes, based upon consultation with the City Attorney, that these cases, in the aggregate, are not expected to have a material adverse financial impact on the City. 10. CONSTRUCTION COMMITMENTS: The following material construction commitments existed at June 30, 2007: Project Name Park Improvements Street Improvements Miscellaneous Capital Improvements Traffic Signals Left Turn Landscape and Irrigation Improvements See independent auditors' report. -48- Expenditures as of Remaining June 30, 2007 Commitments $ 34,493 $ 175,569 1,592,327 1,499,807 61,044 628,630 167,522 551,636 277,139 37,016 21.486 47,727 2.154 $ 2.940.385 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) June 30, 2007 11. OPERATING LEASES: The City leases building and office facilities under noncancelable operating leases. The total costs for such leases were $261,727 for the year ended June 30, 2007. The future minimum lease payments for the lease of building and office facilities are as follows: Year Ending June 30, 2008 $ 261,727 2009 264,151 2010 268,997 2011 179,332 Total $ 974,207 12. RESTATEMENT OF NET ASSETS: The balances of net assets at July 1, 2006 of the governmental activities were increased by $365,761,450 to $414,680,540 to record the net book value of infrastructure assets acquired or constructed prior to July 1, 2002. This adjustment was made in accordance with the implementation guidelines of Governmental Accounting Standards Board Statement No. 34 on Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Governments. See independent auditors' report. MARE TRIS PAGE LEFT BLANK INTENTIONALLY -50- BUDGETARY COMPARISON SCHEDULES GENERAL FUND The General Fund is used to account for resources traditionally associated with government, which are not legally or by sound financial management to be accounted for in another fund. SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted by law or administrative action for a specified purpose. Park and Facility Development Fund - This fund is used to account for the development and enhancement of the City's parks. CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE GENERAL FUND For the year ended June 30, 2007 REVENUES: Taxes Intergovernmental revenue Fines and forfeitures Licenses, permits and fees Investment income Otherrevenues TOTAL REVENUES EXPENDITURES: Current: General government: City Council City Manager/Clerk City Attorney Finance Human resources Information systems General government Public information Subtotal general government Public safety: Law enforcement Fire protection Animal control Emergency preparedness Subtotal public safety Highways and streets Parks, recreation and culture Community development TOTAL EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCE FUND BALANCE - BEGINNING OF YEAR 26,136,376 26,136,376 26,413,616 277,240 FUND BALANCE - END OF YEAR $ 23,314,376 $23_ 304,941 $ 30,461,550 $ 7,156,609 See independent auditors' report and note to required supplementary information. -52- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 9,400,000 $ 9,395,000 $ 9,876,760 $ 481,760 3,941,525 4,403,945 595,500 5,204,901 546,902 800,956 (48,598) 617,500 2,803,785 3,406,785 4,049,701 642,916 625,000 625,000 1,393,617 768,617 657,900 657,900 767,457 109,557 18,045,710 19,084,130 21,839,338 2,755,208 191,600 191,600 167,973 23,627 936,140 948,640 915,838 32,802 165,000 215,000 246,430 (31,430) 420,300 420,300 379,160 41,140 241,415 241,415 125,937 115,478 1,268,590 1,550,090 1,159,135 390,955 (9,413) 885,562 577,790 938,062 577,790 947,475 460,287 117,503 4,686,397 5,082,897 4,402,235 680,662 4,996,250 5,066,250 4,719,030 347,220 40,900 40,900 24,975 15,925 112,500 112,500 107,519 4,981 43,290 43,290 13,811 29,479 5,192,940 5,262,940 4,865,335 397,605 2,441,610 2,574,175 2,400,023 174,152 3,589,055 3,836,465 3,475,549 360,916 2,741,580 2,586,530 1,741,686 844,844 18,651,582 19,343,007 16,884,828 2,458,179 (605,872) (258,877) 4,954,510 5,213,387 1,483,050 1,548,050 1,311,707 (236,343) (3,699,178)(4,120,608) (2,218,283) 1,902,325 (2,216,128) (2,572,558) (906,576) 1,665,982 (2,822,000) (2,831,435) 4,047,934 6,879,369 FUND BALANCE - BEGINNING OF YEAR 26,136,376 26,136,376 26,413,616 277,240 FUND BALANCE - END OF YEAR $ 23,314,376 $23_ 304,941 $ 30,461,550 $ 7,156,609 See independent auditors' report and note to required supplementary information. -52- CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE PARK AND FACILITY DEVELOPMENT SPECIAL REVENUE FUND For the year ended June 30, 2007 See independent auditors' report and note to required supplementary information. -53- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Intergovernmental revenue $ 932,755 $ 932,755 $ 122,672 $ (810,083) Licenses, permits and fees 65,250 65,250 197,925 132,675 Investment income 53,000 53,000 89,360 36,360 TOTAL. REVENUES 1,051,005 1,051,005 409,957 (641,048) OTHER FINANCING USES: Transfers out (1,949,205) (2,412,085) (527,397) 1,884,688 TOTAL, OTHER FINANCING USES (1,949,205) (2,412,085) (527,397) 1,884,688 NET CHANGE IN FUND BALANCE (898,200) (1,361,080) (117,440) 1,243,640 FUND BALANCE - BEGINNING OF YEAR 938,230 938,230 1,825,715 887,485 FUND BALANCE - END OF YEAR $ 40,030 $ (422,850) $ 1,708,275 $ 21131,125 See independent auditors' report and note to required supplementary information. -53- CITY OF DIAMOND BAR NOTE TO REQUIRED SUPPLEMENTARY INFORMATION June 30, 2007 1. BUDGETS AND BUDGETARY ACCOUNTING: The City adheres to the following general procedures in establishing its annual budget, which is reflected in the accompanying basic financial statements: a. The annual budget adopted by the City Council provides for the general operation of the City. It includes proposed expenditures and the means of financing them. Budgeted appropriations lapse at the end of the year. b. The City Council approves total budgeted appropriations and amendments to appropriations throughout the year. The City Council must approve budget appropriation transfers between departments within a fund. The departments of the General Fund are considered to be departments for purposes of this requirement. Actual expenditures may not legally exceed budgeted appropriations at the fund level. c. Annual budgets are adopted for the General and Special Revenue Funds on a basis substantially consistent with accounting principles generally accepted in the United States of America. Accordingly, actual revenues and expenditures can be compared with related budgeted amounts without any significant reconciling items. Annual budges are not adopted for the Debt Service Funds. d. The budgetary information shown for revenues and expenditures represents the original adopted budget adjusted for any changes made by the City Council. For the year ended June 30, 2007, supplemental appropriations in the amount of $2,322,107 were made. Formal budgetary integration is employed as a management control device. Commitments for materials and services, such as purchase orders and contracts, are recorded during the year as encumbrances to assist in controlling expenditures. Appropriations which are encumbered at year end lapse, and then are added to the following year's budgeted appropriations. However, encumbrances at year-end are reported as reservations of fund balance. See independent auditors' report. -54- CITY OF DIAMOND BAR COMBINING BALANCE SHEET OTHER GOVERNMENTAL FUNDS June 30, 2007 ASSETS Cash and investments Cash and investments with fiscal agents Accounts receivable Due from other governments Notes receivable TOTAL ASSETS LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable Accrued payroll Due to other funds Deferred revenue Advances from other governments TOTAL LIABILITIES FUND BALANCES: Reserved for: Encumbrances Debt service Unreserved reported in: Special revenue funds TOTAL FUND BALANCES TOTAL LIABILITIES AND FUND BALANCES See independent auditors' report. -55- Debt $ 5,151,113 $ 321,747 $ 5,472,860 $ 463,391 $ Service Fund Total Special Public Other Revenue Financing Governmental Funds Authority Funds $ 4,716,107 $ - $ 4,716,107 - 321,747 321,747 43,479 - 43,479 204,673 - 204,673 186,854 186,854 $ 5,151,113 $ 321,747 $ 5,472,860 $ 463,391 $ - $ 463,391 4,860 - 4,860 21,701 - 21,701 75,150 - 75,150 186,854 - 186,854 751,956 - 751,956 49,319 49,319 - 321,747 321,747 4,349,838 - 4,349,838 4,399,157 321,747 4,720,904 $ 5,151,113 $ 321,747 $ 5,472,860 THIS PAGE LEFT BLANK INTENTIONALLY -56- CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANCES IN FUND BALANCES - OTHER GOVERNMENTAL FUNDS For the year ended June 30, 2007 REVENUES: Special assessments Intergovernmental revenue Charges for services Investment income TOTAL REVENUES EXPENDITURES: Current: Public safety Highways and streets Community development Debt service: Principal Interest and fiscal charges TOTAL, EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES - BEGINNING OF YEAR FUND BALANCES - END OF YEAR See independent auditors' report. -57- 14,955 14,955 2,714,251 - 2,714,251 551,071 - 551,071 240,000 240,000 - 493,840 493,840 3,280,277 733,840 4,014,117 3,752,347 (727,351) 3,024,996 277,240 762,078 1,039,318 (3,608,426) - (3,608,426) (3,331,186) 762,078 (2,569,108) 421,161 34,727 455,888 3,977,996 287,020 4,265,016 $ 4,399,157 $ 321,747 $ 4,720,904 Debt Service Fund Total Special Public Other Revenue Financing Governmental Funds Authority Funds $ 541,382 $ - $ 541,382 5,262,304 - 5,262,304 1,002,210 - 1,002,210 226,728 6,489 233,217 7,032,624 6,489 7,039,113 14,955 14,955 2,714,251 - 2,714,251 551,071 - 551,071 240,000 240,000 - 493,840 493,840 3,280,277 733,840 4,014,117 3,752,347 (727,351) 3,024,996 277,240 762,078 1,039,318 (3,608,426) - (3,608,426) (3,331,186) 762,078 (2,569,108) 421,161 34,727 455,888 3,977,996 287,020 4,265,016 $ 4,399,157 $ 321,747 $ 4,720,904 OTHER SPECIAL REVENUE FUNDS The following Special Revenue Funds have been classified as other governmental funds in the accompanying financial statements: State Gas Tax Fund - This fund is used to account for state gasoline taxes received under Sections 2105, 2106, 2107 and 2107.5 of the Streets and Highways Code. State law requires that these revenues be utilized solely for street related purposes. Proposition C Transit Fund - This fund is used to account for the receipt and expenditure of Proposition C funds from the Los Angeles County Metropolitan Transportation Authority for the City's transit and transit -related improvement projects. The Intermodal Surface Transportation Enhancement Act (ISTEA) Fund - This fund is used to account for transport related receipts and expenditures. Integrated Waste Management Fund - This fund is used to account for revenues and expenditures related to the City's waste reduction efforts as related to AB939. Traffic Improvement Fund - This fund is used to account for funds received and designated by the City Council specifically for traffic improvements. Traffic Congestion Relief Fund - This fund is used to account for the Governor's transportation congestion policy program revenue received for the repair and construction of streets. Air Quality Improvement Fund - This fund is used to account for motor vehicle registration fees received from the South Coast Air Quality Management District to reduce air pollution from motor vehicles pursuant to the California Clean Air Act of 1988. California Law Enforcement Equipment Program (CLEEP) Fund - This fund is used to account for revenues received from the California CLEEP fund and expenditures made for the purchase of high-technology equipment. Proposition A Transit Fund - This fund is used to account for the receipt and expenditure of the City's share of the '/2 cent sales tax levied in Los Angeles County for local transit purposes. -58- OTHER SPECIAL REVENUE FUNDS (CONTINUED) Community Development Block Grant (CDBG) Fund - This fund is used to account for the City's allotment of CDBG funds from the federal government via the County of Los Angeles Community Development Commission. These funds are used to fund community development programs and projects benefiting low and moderate income citizens. Citizens Option for Public Safety (COPS) Fund - This fund is used to account for COPS grants received from both the state and federal government. The purpose of these funds is to enhance the City's public safety budget and to fund special public safety related projects. Asset Seizure Fund - This fund is used to account for Narcotics Asset Forfeiture funds received from the federal government. It is required that these funds be used to enhance drug and law enforcement activities. Landsc�pe Maintenance District Fund - This fund is used to account of revenues and expenditures related to the special property tax assessments which were set up in accordance with the Landscape and Lighting Act of 1972. The purpose of these districts is to improve the landscaping of City owned medians and hillsides. -59- CITY OF DIAMOND BAR COMBINING BALANCE SHEET OTHER SPECIAL REVENUE FUNDS June 30, 2007 See independent auditors' report. -60- Proposition Integrated Traffic State C Waste Traffic Congestion Gas Tax Transit ISTEA Management Improvement Relief ASSETS Cash and investments $ 139,457 $ 1,531,654 $ - $ 348,274 $ 383,330 $ 442,069 Accounts receivable - - - 43,479 - - Due from other governments 101,802 - 13,939 - - - Notes receivable - - - - - TOTAL ASSETS $ 241,259 $ 1,531,654 $13,939 $ 391,753 $ 383,330 $ 442,069 LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable $ - $ - $ - $ 12,823 S - $ - Accrued payroll - - 2,280 - - Due to other funds - - - Deferred revenue - - 13,939 - Advances from other governments - - - - - TOTAL LIABILITIES - 13,939 15,103 - - FUND BALANCES (DEFICIT): Reserved for: Encumbrances - - 11,127 - Unreserved 241,259 1,531,654 - 365,523 383,330 442,069 TOTAL FUND BALANCES (DEFICIT) 241,259 1,531,654 - 376,650 383,330 442,069 TOTAL LIABILITIES AND FUND BALANCES $ 241,259 $ 1,531,654 $13,939 $ 391,753 $ 383,330 $ 442,069 See independent auditors' report. -60- $ 694 $ - $ 279,419 $ 39,509 562 - 2,018 - - 21,701 _ - 61,211 - _ _ 186,854 1,256 - 281,437 309,275 $ 361 $ - $ 130,585 $ 463,391 _ - 4,860 _ - 21,701 75,150 186,854 361 - 130,585 751,956 28,292 - - _ - 9,900 49,319 79,347 77,456 701,060 (61,210) 113,244 338,506 137,600 4,349,838 107,639 77,456 701,060 (61,210) 113,244 338,506 147,500 4,399,157 $ 108,895 $ 77,456 $ 982,497 $ 248,065 $ 113,605 $ 338,506 $ 278,085 $ 5,151,113 -61- Total Air Proposition Landscape Other Quality A Asset Maintenance Special Improvement CLEEP Transit CDBG COPS Seizure District Revenue Funds $ 89,762 $ 77,456 $ 982,497 $ - $ 113,605 $ 338,506 $ 269,497 $ 4,716,107 _ _ - 43,479 19,133 - - 61,211 - - 8,588 204,673 _ - 186,854 - - - 186,854 $ 108,895 $ 77,456 $ 982,497 $ 248,065 $ 113,605 $ 338,506 $ 278,085 $ 5,151,113 $ 694 $ - $ 279,419 $ 39,509 562 - 2,018 - - 21,701 _ - 61,211 - _ _ 186,854 1,256 - 281,437 309,275 $ 361 $ - $ 130,585 $ 463,391 _ - 4,860 _ - 21,701 75,150 186,854 361 - 130,585 751,956 28,292 - - _ - 9,900 49,319 79,347 77,456 701,060 (61,210) 113,244 338,506 137,600 4,349,838 107,639 77,456 701,060 (61,210) 113,244 338,506 147,500 4,399,157 $ 108,895 $ 77,456 $ 982,497 $ 248,065 $ 113,605 $ 338,506 $ 278,085 $ 5,151,113 -61- CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - OTHER SPECIAL REVENUE FUNDS For the year ended June 30, 2007 REVENUES: Special assessments Intergovernmental revenue Charges for services Investment income TOTAL REVENUES EXPENDITURES: Current: Public safety Highways and streets Community development TOTAL EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES): Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES (DEFICITS) - BEGINNING OF YEAR FUND BALANCES (DEFICIT) - END OF YEAR See independent auditors' report. - 238.522 - - - 238,522 - - 1,093,911 870,942 1,066,605 34,777 383,330 455,608 - - 277,240 - - - (1,243,465) (695,605) (1,066,605) (145,657) - (255,000) (1,243,465) (695,605) (789,365) (145,657) - (255,000) (149,554) 175,337 277,240 (110,880) 383,330 200,608 390,813 1,356,317 (277,240) 487,530 - 241,461 $ 241,259 $1,531,654 $ - $ 376,650 $ 383,330 $442,069 -62- Proposition Integrated Traffic State C Waste Traffic Congestion Gas Tax Transit ISTEA Management Improvement Relief $ - $ - $ - $ - $ - $ - 1,075,092 797,919 1,066,605 36,967 382,500 438,520 - - - 215,911 - - 18,819 73,023 - 20,421 830 17,088 1,093,911 870,942 1,066,605 273,299 383,330 455,608 - 238.522 - - - 238,522 - - 1,093,911 870,942 1,066,605 34,777 383,330 455,608 - - 277,240 - - - (1,243,465) (695,605) (1,066,605) (145,657) - (255,000) (1,243,465) (695,605) (789,365) (145,657) - (255,000) (149,554) 175,337 277,240 (110,880) 383,330 200,608 390,813 1,356,317 (277,240) 487,530 - 241,461 $ 241,259 $1,531,654 $ - $ 376,650 $ 383,330 $442,069 -62- 277,240 _ - (21,794) (180,300) - (3,608,426) 672 (21,794) (180,300) - - (3,331,186) 2,368 (237,170) 60,135 (61,367) 7,318 (126,876) 421,161 106,967 75,088 938,230 (121,345) 174,611 331,188 274,376 3,977,996 $ 107,639 $ 77,456 $ 701,060 $ (61,210) $ 113,244 $ 338,506 $ 147,500 $ 4,399,157 -63- Total Air Proposition Landscape Other Quality A Asset Maintenance Special Improvement CLEEP Transit CDBG COPS Seizure District Revenue Funds $ $ $ - $ _ $ - $ _ $ 541,382 $ 541,382 71,835 959,676 316,948 116,242 - - 5,262,304 _ - 786,299 - - - - 1,002,210 6,367 3,500 52,991 - 8,524 15,308 9,857 226,728 78.202 3,500 1,798,966 316,948 124,766 15,308 551,239 7,032,624 - 1,132 - - 5,833 7,990 - 14,955 _ - 2,036,136 - - - 678,115 2,714,251 77,530 - - 235,019 - - - 551.071 77,530 1,132 2,036,136 235,019 5,833 7,990 678,115 3,280,277 672 2,368 (237,170) 81,929 118,933 7,318 (126,876) 3,752,347 277,240 _ - (21,794) (180,300) - (3,608,426) 672 (21,794) (180,300) - - (3,331,186) 2,368 (237,170) 60,135 (61,367) 7,318 (126,876) 421,161 106,967 75,088 938,230 (121,345) 174,611 331,188 274,376 3,977,996 $ 107,639 $ 77,456 $ 701,060 $ (61,210) $ 113,244 $ 338,506 $ 147,500 $ 4,399,157 -63- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL STATE GAS TAX SPECIAL REVENUE FUND REVENUES: Intergovernmental revenue Investment income TOTAL REVENUES OTHER FINANCING USES: Transfers out TOTAL OTHER FINANCING USES NET CHANGE IN FUND BALANCE FUND BALANCE - BEGINNING OF YEAR FUND BALANCE - END OF YEAR For the year ended June 30, 2007 Budgeted Amounts Original Final $ 1,087,500 $ 1,087,500 1,102,500 1,102,500 (1,755,350) Variance with (1,243,465) Final Budget Positive Actual (Negative) $ 1,075,092 $ (12,408) 18,819 3,819 1,093,911 (8,589) (1,755,350) (1,493,350) (1,243,465) 249,885 (1,755,350) (1,493,350) (1,243,465) 249,885 (652,850) (390,850) (149,554) 241,296 390,813 390,813 390,813 - $ (262,037) $ (37) $ 241,259 $ 241,296 See independent auditors' report. -64- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL PROPOSITION C TRANSIT SPECIAL REVENUE FUND For the year ended June 30, 2007 See independent auditors' report. -65- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Intergovernmental revenue $ 770,500 $ 770,500 $ 797,919 $ 27,419 Investment income 20,000 20,000 73,023 53,023 TOTAL REVENUES 790,500 790,500 870,942 80,442 OTHER FINANCING USES: Transfers out (914,000) (1,160,840) (695,605) 465,235 TOTAL OTHER FINANCING USES (914,000) (1,160,840) (695,605) 465,235 NET CHANGE IN FUND BALANCE (123,500) (370,340) 175,337 545,677 FUND BALANCE - BEGINNING OF YEAR 1,356,317 1,356,317 1,356,317 -- FUND BALANCE - END OF YEAR $ 1,232,817 $ 985,977 $ 1,531,654 $ 545,677 See independent auditors' report. -65- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ISTEA SPECIAL REVENUE FUND REVENUES: Intergovernmental revenue TOTAL REVENUES OTHER FINANCING SOURCES (USES): Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCE FUND BALANCE (DEFICIT) - BEGINNING OF YEAR FUND BALANCE - END OF YEAR See independent auditors' report. For the year ended June 30, 2007 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 1,703,845 $ 1,703,845 $ 1,066,605 $ (637,240) 1,703,845 1,703,845 1,066,605 (637,240) _ 277,240 277,240 (1,703,845) (1,703,845) (1,066,605) 637,240 (1,703,845) (1,703,845) (789,365) 914,480 277,240 277,240 (277,240) (277,240) (277,240) - $ (277,240) $ (277,240) $ - $ 277,240 -66- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL INTEGRATED WASTE MANAGEMENT SPECIAL REVENUE FUND For the year ended June 30, 2007 REVENUES: Intergovernmental revenue Charges for services Investment income TOTAL REVENUES EXPENDITURES: Current: Community development TOTAL EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING USES: Transfers out TOTAL OTHER FINANCING USES NET CHANGE IN FUND BALANCE FUND BALANCE - BEGINNING OF YEAR FUND BALANCE - END OF YEAR See independent auditors' report. Budgeted Amounts Original Final $ 62,000 $ 62,000 200,000 200,000 Variance with Final Budget Positive Actual (Negative) $ 36,967 $ (25,033) 215,911 15,911 277,000 277,000 273,299 (3,701) 372,050 372,050 238,522 133,528 372,050 372,050 238,522 133,528 (95,050) (95,050) 34,777 129,827 (185,000) (185,000) (145,657) 39,343 (185,000) (185,000) (145,657) 39,343 (280,050) (280,050) (110,880) 169,170 487,530 487,530 487,530 - $ 207,480 $ 207,480 $ 376,650 $ 169,170 -67- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TRAFFIC IMPROVEMENT SPECIAL REVENUE FUND For the year ended June 30, 2007 REVENUES: Intergovernmental revenue Investment income TOTAL REVENUES FUND BALANCE - BEGINNING OF YEAR FUND BALANCE - END OF YEAR Budgeted Amounts Original Final $ - $ 382,500 Variance with Final Budget Positive Actual (Negative) $ 382,500 $ - 830 830 382,500 383,330 830 $ - $ 382,500 $ 383,330 $ 830 See independent auditors' report. -68- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TRAFFIC CONGESTION RELIEF SPECIAL REVENUE FUND For the year ended June 30, 2007 REVENUES: Intergovernmental revenue Investment income TOTAL REVENUES OTHER FINANCING USES: Transfers out: NET CHANGE IN FUND BALANCE FUND BALANCE - BEGINNING OF YEAR FUND BALANCE - END OF YEAR See independent auditors' report. Budgeted Amounts Original Final $ - $ 438,520 2,000 446,520 (255,000) (693,000) (255,000) 438,000 (253,000) (246,480) 200,608 447,088 241,461 241,461 241,461 $ (11,539) $ (5,019) $ 442,069 $ 447,088 -69- Variance with Final Budget Positive Actual (Negative) $ 438,520 $ - 17,088 9,088 455,608 9,088 (255,000) (693,000) (255,000) 438,000 (253,000) (246,480) 200,608 447,088 241,461 241,461 241,461 $ (11,539) $ (5,019) $ 442,069 $ 447,088 -69- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND For the year ended June 30, 2007 See independent auditors' report. -70- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Intergovernmental revenue $ 70,000 $ 70,000 $ 71,835 $ 1,835 Investment income 3,000 3,000 6,367 3,367 TOTAL REVENUES 73,000 73,000 78,202 5,202 EXPENDITURES: Current: Community development 81,700 81,700 77,530 4,170 TOTAL EXPENDITURES 81,700 81,700 77,530 4,170 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (8,700) (8,700) 672 9,372 OTHER FINANCING USES: Transfers out (70,000) (70,000) - 70,000 TOTAL OTHER FINANCING USES (70,000) (70,000) - 70,000 NET CHANGE IN FUND BALANCE (78,700) (78,700) 672 79,372 FUND BALANCE - BEGINNING OF YEAR 106,967 106,967 106,967 - FUND BALANCE - END OF YEAR $ 28,267 $ 28,267 $ 107,639 $ 79,372 See independent auditors' report. -70- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CLEEP SPECIAL REVENUE FUND For the year ended June 30, 2007 REVENUES: Investment income TOTAL REVENUES EXPENDITURES: Current: Public safety TOTAL EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES FUND BALANCE - BEGINNING OF YEAR FUND BALANCE - END OF YEAR See independent auditors' report. Budgeted Amounts Original Final 2,000 2,000 15,000 15,000 Variance with Final Budget Positive Actual (Negative) 3,500 $ 1,500 3,500 1,500 1,132 13,868 1,132 13,868 (13,000) (13,000) 2,368 15,368 75,088 75,088 75,088 - $ 62,088 $ 62,088 $ 77,456 $ 15,368 -71- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL PROPOSITION A TRANSIT SPECIAL REVENUE FUND For the year ended June 30, 2007 See independent auditors' report. -72- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Intergovernmental revenue $ 927,500 $ 927,500 $ 959,676 $ 32,176 Charges for services 650,000 650,000 786,299 136,299 Investment income 22,000 22,000 52,991 30,991 TOTAL REVENUES 1,599,500 1,599,500 1,798,966 199,466 EXPENDITURES: Current: Highways and streets 1,368,405 1,868,405 2,036,136 (167,731) TOTAL EXPENDITURES 1,368,405 1,868,405 2,036,136 (167,731) EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 231,095 (268,905) (237,170) 31,735 FUND BALANCE - BEGINNING OF YEAR 75,088 75,088 938,230 863,142 FUND BALANCE - END OF YEAR $ 306,183 $ (193,817) $ 701,060 $ 894,877 See independent auditors' report. -72- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CDBG SPECIAL REVENUE FUND For the year ended June 30, 2007 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Intergovernmental revenue $ 522,128 $ 672,128 $ 316,948 $ (355,180) TOTAL REVENUES 522,128 672,128 316,948 (355,180) EXPENDITURES: Current: Community development 219,039 369,039 235,019 134,020 TOTAL EXPENDITURES 219,039 369,039 235,019 134,020 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 303,089 303,089 81,929 (221,160) OTHER FINANCING USES: (303,089) (303,089) (21,794) 281,295 Transfers out TOTAL, OTHER FINANCING USES (303,089) (303,089) (21,794) 281,295 NET C13ANGE IN FUND BALANCE - 60,135 60,135 FUND BALANCE (DEFICIT) - BEGINNING OF YEAR (121,345) (121,345) (121,345) - FUND BALANCE (DEFICIT) - END OF YEAR $ (121,345) $ (121,345) $ (61,210) $ 60,135 See independent auditors' report. -73- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COPS SPECIAL REVENUE FUND For the year ended June 30, 2007 See independent auditors' report. -74- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Intergovernmental revenue $ 100,000 $ 100,000 $ 116,242 $ 16,242 Investment income 4,000 4,000 8,524 4,524 TOTAL REVENUES 104,000 104,000 124,766 20,766 EXPENDITURES: Current: Public safety 7,700 7,700 5,833 1,867 TOTAL EXPENDITURES 7,700 7,700 5,833 1,867 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 96,300 96,300 118,933 22,633 OTHER FINANCING USES: Transfers out (180,300) (180,300) (180,300) - TOTAL OTHER FINANCING USES (180,300) (180,300) (180,300) - NET CHANGE IN FUND BALANCE (84,000) (84,000) (61,367) 22,633 FUND BALANCE - BEGINNING OF YEAR 174,611 174,611 174,611 - FUND BALANCE - END OF YEAR $ 90,611 $ 90,611 $ 113,244 $ 22,633 See independent auditors' report. -74- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ASSET SEIZURE SPECIAL REVENUE FUND For the year ended June 30, 2007 See independent auditors' report. -75- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) REVENUES: Investment income $ 28,000 $ 28,000 $ 15,308 $ (12,692) TOTAL REVENUES 28,000 28,000 15,308 (12,692) EXPENDITURES: Current: Public safety 25,000 25,000 7,990 17,010 TOTAL EXPENDITURES 25,000 25,000 7,990 17,010 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 3,000 3,000 7,318 4,318 FUND BALANCE - BEGINNING OF YEAR 331,188 331,188 331,188 -- FUND BALANCE - END OF YEAR $ 334,188 $ 334,188 $ 338,506 $ 4,318 See independent auditors' report. -75- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LANDSCAPE MAINTENANCE DISTRICT SPECIAL REVENUE FUND REVENUES: Special assessments Investment income TOTAL REVENUES EXPENDITURES: Current: Highways and streets TOTAL EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES FUND BALANCE - BEGINNING OF YEAR FUND BALANCE - END OF YEAR For the year ended June 30, 2007 792,120 704,730 678,115 26,615 (227,558) (140,168) (126,876) 13,292 274,376 274,376 274,376 - $ 46,818 $ 134,208 $ 147,500 $ 13,292 See independent auditors' report. -76- Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 551,562 $ 551,562 $ 541,382 $ (10,180) 13,000 13,000 9,857 (3,143) 564,562 564,562 551,239 (13,323) 792,120 704,730 678,115 26,615 (227,558) (140,168) (126,876) 13,292 274,376 274,376 274,376 - $ 46,818 $ 134,208 $ 147,500 $ 13,292 See independent auditors' report. -76- MAJOR CAPITAL PROJECTS FUND Capital Projects Funds are established to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Special Revenue Funds). MAJOR FUND: Capital Improvement Fund - This fund is used to account for the costs of constructing street improvements, park improvements and other public improvements not normally included within the other Capital Projects funds. Financing is provided by developer fees and interfund transfers from the Special Revenue Funds and the General Fund. -77- CITY OF DIAMOND BAR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT CAPITAL PROJECTS FUND REVENUES: Intergovernmental revenue Licenses, permits and fees TOTAL REVENUES EXPENDITURES: Capital outlay TOTAL EXPENDITURES EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES: Transfers in TOTAL OTHER FINANCING SOURCES NET CHANGE IN FUND BALANCE FUND BALANCE (DEFICIT) - BEGINNING OF YEAR FUND BALANCE (DEFICIT) - END OF YEAR See independent auditors' report. For the year ended June 30, 2007 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 1,516,700 $ 1,887,700 $ 579,175 $ (1,308,525) 275,000 275,000 - (275,000) 1,791,700 2,162,700 579,175 (1,583,525) 10,238,189 11,873,339 5,344,935 6,528,404 10,238,189 11,873,339 5,344,935 6,528,404 (8,446,489) (9,710,639) (4,765,760) 4,944,879 8,446,489 9,708,639 3,679,739 (6,028,900) 8,446,489 9,708,639 3,679,739 (6,028,900) - (2,000) (1,086,021) (1,084,021) (655,322) (655,322) (655,322) - $ (655,322) $ (657,322) $ (1,741,343) $ (1,084,021) -78- INTERNAL SERVICE FUNDS Internal Service Funds have been established to finance and account for goods and services provided by one City department to other City departments or agencies. Funds included are: Self -Insurance Fund - This fund is used to account for the payments made for the City's general liability insurance premiums. Equipment Replacement Fund - This fund is used to account for the replacement of the City's rolling equipment stock or vehicles. Computer Replacement Fund - This fund is used to account for the replacement and/or enhancement of the City's computer-related equipment. -79- CITY OF DIAMOND BAR COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS June 30, 2007 ASSETS CURRENT ASSETS: Cash and investments NONCURRENT ASSETS: Capital assets: Machinery and equipment Less accumulated depreciation TOTAL NONCURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES: Accounts payable NET ASSETS Invested in capital assets Unrestricted TOTAL NET ASSETS Self- Equipment Computer Insurance Replacement Replacement $ 1,610,661 $ 195,835 $ 196,030 $ 2,002,526 - 182,206 11,417 193,623 (116,077) (11,417) (127,494) - 66,129 - 66,129 1,610,661 261,964 196,030 2,068,655 506,763 - 506,763 - 66,129 - 66,129 1,103,898 195,835 196,030 1,495,763 $ 1,103,898 $ 261,964 $ 196,030 $ 1,561,892 See independent auditors' report. -80- CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS - INTERNAL SERVICE FUNDS For the year ended June 30, 2007 See independent auditors' report. -81- Self- Equipment Computer Insurance Replacement Replacement Totals OPERATING EXPENSES: $ 370,415 $ - $ - $ 370,415 Insurance premiums - 24,260 987 25,247 Depreciation TOTAL OPERATING EXPENSES 370,415 24,260 987 395,662 OPERATING LOSS (370,415) (24,260) (987) (395,662) NONOPERATING REVENUES (EXPENSES): Investment income 63,838 7,760 4,306 75,904 TOTAL NONOPERATING 63,838 7,760 4,306 75,904 REVENUES (EXPENSES) INCOME (LOSS) BEFORE TRANSFERS (306,577) (16,500) 3,319 (319,758) TRANSFERS IN 200,000 23,342 100,000 323,342 CHANGE. IN NET ASSETS (106,577) 6,842 103,319 3,584 TOTAL NET ASSETS - BEGINNING OF YEAR 1,210,475 255,122 92,711 1,558,308 TOTAL NET ASSETS - END OF YEAR $ 1,103,898 $ 261,964 $ 196,030 $ 1,561,892 See independent auditors' report. -81- CITY OF DIAMOND BAR COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS For the year ended June 30, 2007 See independent auditors' report. -82- Self- Equipment Computer Insurance Replacement Replacement Totals CASH FLOWS FROM OPERATING ACTIVITIES: Insurance payments S (225,008) $ - $ $ (225,008) NET CASH USED BY OPERATING ACTIVITIES (225,008) - (225,008) CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Transfers from other funds 200,000 23,342 100,000 323,342 NET CASH PROVIDED BY NONCAPITAL FINANCING ACTIVITIES 200,000 23,342 100,000 323,342 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Purchase of capital assets - (5,010) - (5,010) NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES - (5,010) - (5,010) CASH FLOWS FROM INVESTING ACTIVITIES: Investment income 63,838 7,760 4,306 75,904 NET CASH PROVIDED BY INVESTING ACTIVITIES 63,838 7,760 4,306 75,904 NET INCREASE IN CASH AND CASH EQUIVALENTS 38,830 26,092 104,306 169,228 CASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 1,571,831 169,743 91,724 1,833,298 CASH AND CASH EQUIVALENTS - END OF YEAR $ 1,610,661 $ 195,835 $ 196,030 $ 2,002,526 RECONCILIATION OF OPERATING LOSS TO NET CASH USED BY OPERATING ACTIVITIES: Operating loss $ (370,415) S (24,260) $ (987) $ (395,662) Adjustments to reconcile operating loss to net cash used by operating activities: Depreciation - 24,260 987 25,247 Changes in operating assets and liabilities: Increase (decrease) in due to other governments 145,407 - 145,407 TOTAL ADJUSTMENTS 145,407 24,260 987 170,654 NET CASH USED BY OPERATING ACTIVITIES $ (225,008) $ - $ - S (225,008) See independent auditors' report. -82- PULL THIS PAGE AND INSERT TAB FOR STATISTICAL SECTION PULL THIS PAGE BLANK FOR BACK OF TAB DESCRIPTION OF STATISTICAL SECTION CONTENTS June 30, 2007 This part of the City of Diamond Bar's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information say about the government's overall financial health. Contents: Pages Financial Trends - These schedules contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. 84-91 Revenue Capacity - These schedules contain information to help the reader assess the City's most significant local revenue source, the property tax. 92-95 Debt Capaci - These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. 96-98 Demographic and Economic Information - These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. 99-100 Operating Information - These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs. 101 -102 -83- City of Diamond Bar Net Assets by Component Last Five Fiscal Years (accrual basis of accounting) Governmental activities: Invested in capital assets, net of related debt (1) Restricted for: Debt service Capital projects Specific programs Unrestricted Total governmental activities net assets Fiscal Year Ended June 30, 2003 2004 2005 2006 $ 8,237,553 $ 10,844,807 $ 10,692,694 $ 14,593,935 - - 245,763 243,697 5,988,178 241,767 3,775,552 3,323,474 - - 1,398,057 1,296,806 269205,849 31,231,827 29,775,169 29,461,178 $ 40,431,580 $ 42,318,401 $ 45,887,235 $ 48,919,090 * The City implemented GASB 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. (1) As allowed by GASB 34, the value of infrastructure placed in service prior to July 1, 2002 was not included in the net assets until the fiscal year ended June 30, 2007. Source: City Finance Department -84- Fiscal Year Ended June 30, 2007 $375,216,400 321,747 3,446,872 1,013,495 34,072,884 $414,071,398 Expenses: Governmental activities: General government Public safety Highways and streets Community development Parks, recreation and culture Interest and fiscal charges Total expenses Program revenues: Governmental activities: Charges for services: General government Public safety Highways and streets Community development Parks, recreation and culture Operating grants and contributions Capital grants and contributions Total program revenues General revenues: Taxes: Property taxes Transient occupancy taxes Sales taxes Property taxes in lieu of sales taxes Franchise taxes Property transfer tax Other taxes Unrestricted motor vehicle in lieu Investment income Otherrevenue Total general revenues Change in net assets City of Diamond Bar Changes in Net Assets Last Five Fiscal Years (accrual basis of accounting) Fiscal Year Ended June 30, 2003 2004 2005 2006 $ 3,315,082 $ 3,713,530 4,988,449 4,875,823 1,006,768 1,365,737 3,370,116 5,724,606 2,309,150 2,580,454 535,752 171,223 $ 3,997,319 $ 4,203,123 4,969,183 5,418,005 4,622,014 5,240,568 1,050,025 2,759,718 3,814,887 3,737,071 270,735 423,320 15,525,317 18,431,373 18,724,163 21,781,805 74,805 225,656 486,925 707,272 813,617 733,902 1,159,264 1,277,170 517,930 529,330 1,328,637 1,555,993 908,330 933,985 7,888 16,841 558,227 610,772 1,147,088 1,260,849 4,390,722 4,068,446 4,040,785 5,281,308 1,779,510 261,994 - 1,150 9,043,141 7,364,085 8,170,587 10,100,583 2,692,723 2,682,872 3,155,723 6,769,553 578,680 628,564 717,879 718,889 2,965,292 3,167,901 2,645,096 2,964,877 - - 863,245 984,472 828,242 912,531 941,319 996,567 367,638 367,464 413,247 416,423 34,989 35,077 35,283 35,522 3,370,387 2,716,134 4,386,800 413,230 439.455 182,069 532,091 1,051,922 84,795 250,250 676,292 361,622 11,362,201 10,942, 862 14,366,975 14,713,077 $ 4,880,025 $ (124,426) $ 3,813,399 $ 3,031,855 * The City implemented GASB 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. Source: City Finance Department -86- Fiscal Year Ended June 30, _ 2007 $ 4,784,314 4,876,435 14,019,550 2,292,757 4,779,588 498,042 31,250,686 262,541 1,512,195 3,493,798 21,297 1,385,788 6,968,824 1,254,314 City of Diamond Bar Fund Balances of Governmental Funds Last Five Fiscal Years (modified accrual basis of accounting) General fund: Reserved Unreserved Total general fund All other governmental funds: Reserved Unreserved, reported in: Special revenue funds Debt Service Fund Capital projects funds Total all other governmental funds Total fund balances The City has elected to show only five years of data for this schedule. Source: City Finance Department -88- Fiscal Year Ended June 30, 2003 2004 2005 2006 $ 440,407 $ 866,843 $ 1,125,918 $ 1,310,172 21,913,219 21,796,659 24,809,721 25,103,444 22,353,626 22,663,502 25,935,639 26,413,616 5,719,861 105,861 5,555,988 2,274,829 8,030,278 6,043,352 6,111,202 5,772,953 - 505,915 274,426 - 268,317 241,767 (5,443,309) (2,612,373) 14,018,456 6,896,895 6,498,307 5,435,409 $ 36,372,082 $ 29,560,397 $ 32,433,946 $ 31,849,025 The City has elected to show only five years of data for this schedule. Source: City Finance Department -88- Fiscal Year Ended June 30, _ 2007 $ 1,893,287 28,568,263 30,461,550 3,311,451 6,058,113 (4,681,728) 4,687,836 $ 35,149,386 -89- City of Diamond Bar Changes in Fund Balances, Governmental Funds Last Five Fiscal Years (modified accrual basis of accounting) Revenues: Taxes Special assessments Intergovernmental Charges for services Fines and forfeitures Licenses and permits Investment income Otherrevenues Total revenues Expenditures: Current: General government Public safety Highway and streets Parks, recreation and culture Community development Capital outlay Debt service: Principal Interest charges Fiscal charges Total expenditures Excess of revenues over (under) expenditures Other financing sources (uses): Bond issued Bonds discount and issuance costs Transfers in Transfers out Total other financing sources (uses) Net changes in fund balances Debt service as a percentage of noncapital expenditures Fiscal Year Ended June 30, 2003 2004 2005 2006 $ 7,432,575 $ 7,759,331 $ 8,632,837 $ 9,508,757 557,601 555,232 593,778 504,908 8,602,856 6,353,152 8,306,557 8,821,141 706,137 709,011 761,040 870,314 813,617 733,903 713,201 589,922 1,467,127 1,457,345 1,732,555 2,389,149 658,922 395,929 654,066 1,250,570 74,818 234,951 480,740 792,216 20,313,653 18,198,854 21,874,774 24,726,977 3,163,516 3,663,055 3,787,005 3,551,659 4,973,248 4,857,179 47954,630 5,404,259 1,006,768 1,365,737 4,301,146 4,769,497 1,946,025 2,114,090 2,750,815 2,613,834 2,808,613 3,419,856 1,050,025 2,748,539 8,057,482 9,261,289 1,682,830 5,320,597 _ _ - 235,000 86,562 145,580 237,487 404,075 1,080,940 - - 23,123,154 24,826,786 18,763,938 25,047,460 (2,809,501) (6,627,932) 3,110,836 (320,483) 13,755,000 - - - (769,300) - - - 10,259,848 9,906,970 2,363,367 6,469,523 (10,453,243) (10,090,723) (2,600,654) (6,733,961) 12,792,305 (183,753) (237,287) (264,438) $ 9,982,804 $ (6,811,685) $ 2,873,549 $ (584,921) 3.61% 0.43% 1.15% 2.06% The City has elected to show only five years of data for this schedule. Source: City Finance Department 90- Fiscal Year Ended June 30, 2007 $ 9,876,760 541,382 11,169,052 1,002,21.0 546,902 4,247,67.6 1,716,194 767,457 29,867,583 4,402,235 4,880,290 5,114,2 74 3,475,549 2,292,757 5,344,935 240,000 493,840 City of Diamond Bar Assessed and Estimated Actual Values of Taxable Property Last Ten Fiscal Years (unaudited) Fiscal Year Total Ended Net Tax Direct June 30, Secured Unsecured Nonunitary Taxable Values Exemptions Rate 1998 $ 3,608,349,286 $ 67,777,550 $ 884,347 $ 3,677,011,183 $ 37,731,129 0.0529% 1999 3,692,120,496 74,316,958 876,688 3,767,314,142 38,373,706 0.1529% 2000 3,836,874,815 63,750,454 125,921 3,900,751,190 36,494,583 0.1585% 2001 4,058,203,577 67,345,947 116,405 4,125,665,929 40,088,648 0.1704% 2002 4,286,132,334 71,531,889 127,441 4,357,791,664 41,869,703 0.0502% 2003 4,618,700,097 69,981,865 122,697 4,688,804,659 44,188,829 0.0514% 2004 5,003,437,689 77,407,924 140,122 5,080,985,735 47,621,182 0.0513% 2005 5,370,469,396 76,173,121 174,846 5,446,817,363 39,831,091 0.0513% 2006 5,791,564,163 83,223,023 163,090 5,874,950,276 51,408,286 0.0519% 2007 6,331,041,269 90,751,985 134,088 6,421,927,342 28,682,577 0.0519% Net Assessed Value $7,000,000,000 $6,000,000,000 $5,000,000,000 a $4,000,000,000 $3,000,000,000 $2,000,000,000 $1,000,000,000 $- 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Fiscal Year Exempt values are not included in Total Net Taxable Values. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone -92- City of Diamond Bar Direct and Overlapping Property Tax Rates (Rate per $100 of Assessed Value) Detention Facilities 1987 Debt S Fiscal Year LA County Flood Control Storm Dist #4 Ended Mt San Antonio Ccd Ds 2005 Ref Bond June 30, Mt San Antonio Ccd Ds 2001 & 2006 Series C 2007 Direct Rates: 0.00346 City of Diamond Bar basic rate 0.05294 Overlapping Rates: 0.00470 Children's Institutional Tuition Fund 0.00271 Consolidated. Fire Protection 0.16936 County Lighting Maintenance 0.02016 County Sanitation Dist 21 0.01221 County school service - Walnut Valley 0.00894 Development Ctr Handicapped Minor 0.00083 Educational ,Augmentation Fund 0.21072 LA County Library 0.02237 LA County Capital Outlay 0.00011 LA County Fire 0.00616 LA County Flood Control 0.01094 LA County General 0.24908 Mt San Antonio Children's Center 0.00028 Mt San Antonio Community College 0.02926 Southeast Mosquito Abatement 0.00035 Three Valley Municipal Water 0.00409 Walnut Valley Unified School Dist 0.19057 Walnut Valley Water Dist 0.00892 Total Prop. 13 Rate 1.00000 Detention Facilities 1987 Debt S 0.00066 LA County Flood Control Storm Dist #4 0.00005 Mt San Antonio Ccd Ds 2005 Ref Bond 0.01536 Mt San Antonio Ccd Ds 2001 & 2006 Series C 0.00503 Mt San Antonio Ccd Ds 2001 S-A 0.00346 Mt San Antonio Ccd Ds 2004-B 0.00146 Three Valley Municipal Water - 1112 0.00470 Walnut Valley Unified School Dist 2000 Series E 0.00033 Walnut Valley Unif Ds 2005 Ref Bonds 0.00778 Walnut Valley Unif Ds Series 1997 A 0.05834 Walnut Valley Unified School Dist Ds 2000 Series A 0.00283 Walnut Valley Unified School Dist Ds 2000 Series B 0.00248 Walnut Valley Unified School Dist Ds 2000 Series D 0.00828 Walnut Valley Unified School Dist Ds 2000 Series C 0.00744 Total Voter Approved Rate 0.11820 Total Tax Rate 1.11820 In 1978, Califomia voters passed Proposition 13 which sets the property tax rate at a 1.00% fixed amount. This 1.00% is shared by all taxing agencies for which the subject property resides within. In addition to the 1.00% fixed amount, property owners are charged taxes as a percentage of assessed property values for the payment of any voter approved bonds for the Pomona Unified School District or Walnut Valley Unified School Districts in Diamond Bar depending on which school district the property is located in. The City has elected to show only one year of data for this schedule Sources: Hdl Coren & Cone LA County Property Tax Statement -93 - Current Taxpayers Behringer Harvard Western Portfolio Hampton Apartments at Diamond Bar CRP -2 Holdings CC GEM Gateway Limited Inc. Hidden Manna Corporation Muller Rock 2 Gateway Danari Diamond Bar LLC Millennium Diamond Road Partners LLC J.F. Shea Company Inc. Margaret M. Tam Trust, Et. Al. Taxpayers Ten Years Ago Diamond Bar Business Associates M & H Realty Partners 11 Hidden Manna Corporation J.F. Shea Company Inc. PGP Inland Communities Nikko Capital Corporation Martin Brattrud Properties Lincoln Emerald Pointe TCEP 11 Properties Joint Venture Nugit Trust City of Diamond Bar Top 10 Property Taxpayers Current Year and Ten Years Ago 2006-07 Percentage of Total Assessed Valuation Net Assessed Valuation $ 39,150,000 0.61% 34,855,141 0.54% 28,119,840 0.44% 26,283,641 0.41% 24,231,313 0.38% 23,551,362 0.37% 19,518,942 0.30% 17,646,000 0.27% 16,398,921 0.26% 16,241,200 0.25% $ 245,996,360 3.83% 1996-97 Percentage of Total Assessed Valuation Net Assessed Valuation $ 29,535,399 0.79% 20,666,119 0.55% 19,000,721 0.51% 12,168,275 0.33% 11,946,050 0.32% 11,585,739 0.31% 10,686,250 0.29% 10,562,250 028% 10,196,519 027% 9,604,613 0.26% $ 145,951,935 3.91% Source: Hdl Coren & Cone, Los Angeles County Assessor 2006/07 combined tax rolls. -94- City of Diamond Bar Secured Property Tax Levies and Collections Last Ten Fiscal Years (unaudited) Fiscal Year Ended Total =lune 30 Current Levy Amount 1998 $ 1,781,264 1999 1,810,266 2000 1,904,915 2001 1,954,530 2002 2,129,310 2003 2,301,716 2004 2,504,974 2005 2,698,515 2006 2,921,267 2007 3,204,812 Collected within the Delinquent & Fiscal Year of Levy Collections in Amount % to Levy Subsequent Years 1,680,816 94.36% $ 100,448 1,758,764 97.16% 51,502 1,813,904 95.22% 91,011 1,847,817 94.54% 106,713 2,017,399 94.74% 111,911 2,211,793 96.09% 89,923 2,390,554 95.43% 114,420 2,568,064 95.17% 130,450 2,615,545 89.53% 305,722 2,948,678 92.01% 256,135 Total Secured Property Tax Collections $3,500,000 $3,000,000 $2„500,000 2 $2,000,000 m L $1,500,000 F- $1,000,000 $500,000 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Fiscal Year Source: Los Angeles County Auditor/Controller. -95- Fiscal Year Ended June 30 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 City of Diamond Bar Ratios of Outstanding Debt by Type Last Ten Fiscal Years Governmental Activities Lease Other Total Revenue Bond and Governmental Bonds (a) Loans Activities 13,755,000 13,755,000 13,755,000 13,655,000 13,520,000 13,280,000 - 13,755,000 - 13,755,000 - 13,755,000 - 13,655,000 - 13,520,000 - 13,280,000 Total Primary 13,755,000 13,755,000 13,755,000 13,655,000 13,520,000 13,280,000 % of Debt Per Capita Per Income (b) Capita (b) 0.00% $ - 0.00% - 0.00% - 0.00% - 0.74% 237 0.77% 233 0.81% 232 0.79% 229 0.78% 226 0.75% 221 Notes: (a) Details regarding the City's outstanding lease revenue bonds can be found in the notes to the financial statements. (b) Details regarding the City's population and per capita income can be found in the Demographic and Economic Statistics Table. Source: City Finance Department -96- City of Diamond Bar Direct and Overlapping Debt June 30, 2007 (unaudited) Sources: Hdl Coren & Cone City Finance Department -97- Gross Bonded % Applicable Net Bonded Debt Balance To City Debt Direct Debt Diamond Bar Lease Revenue Bond $ 13,280,000 100.000 $ 13,280,000 Overlapping Debts* LA Co Flood Control Storm Dr. D.S. #4 370,000 0.825 3,052 Metropolitan Water District Three Valley Area 1112 165,681,509 0.877 1,452,287 Mt San Antonio Community College District 2001 Series A 5,585,000 10.629 593,640 Mt San Antonio Community College District 2004 Series B 16,040,000 10.604 1,700,938 Mt San Antonio Community College District DS 05 Ref Bd 75,295,843 10.604 7,984,634 Mt San Antonio Community College District DS 01, 06 Ser C 79,996,203 10.619 8,494,538 Pomona Unified School District Refund Series 1997A 39,655,000 20.161 7,994,776 Pomona Unified School District 2002 Series A 18,920,000 20.161 3,814,429 Pomona Unified School District 1998 Series D Debt Service 370,000 20.161 74,595 Pomona Unified SD Refunding 2001 Series A Debt Service 20,280,000 20.161 4,088,616 Pomona Unified School District 2002 Series A Debt Service 9,025,000 20.161 1,819,515 Pomona Unified School District 2002 Series B 13,965,000 20.161 2,815,460 Pomona Unified School District 2002 Series C 14,405,000 20.161 2,904,167 Pomona Unified School District 2002 Series D 14,710,000 20.161 2,965,658 Pomona Unified School District 2002 Series E 22,302,278 20.161 4,496,324 Walnut Valley Unified School District Refund Series 1997 A 34,122,718 58.372 19,918,107 Walnut Valley Unified School District 2000 Series A 825,000 58.372 481,569 Walnut Valley Unified School District 2000 Series B 590,000 58.372 344,395 Walnut Valley Unified School District 2000 Series C 7,370,000 58.372 4,302,015 Walnut Valley Unified School District 2000 Series D 21,918,114 58.372 12,794,038 Walnut Valley Unified School District 2000 Series E 6,001,837 58.372 3,503,391 Walnut Valley Unified School District 2005 Ref Bonds 11,895,000 58.372 6,943,347 Total Direct and Overlapping Bonded Debt $ 592,603,502 $ 112,769,491 2006/07 Net Assessed Valuation: S 6,421,927,342 Ratio Per Capita Debt to Assessed Valuation Ratios: Direct Debt 0.21% $ 221 Overlapping Debt 1.55% $ 1,652 Total Debt 1.76% $ 1,873 Report reflects general obligation debt which is being repaid through voter -approved indebtness. It excludes, mortgage revenue, tax allocation bonds, interim financing obligations, non -bonded capital lease obligations and certificates of participation. * The overlapping debt is the portion of a larger agency, and is responsible for debt in areas outside the city. Sources: Hdl Coren & Cone City Finance Department -97- City of Diamond Bar Computation of Legal Debt Margin Last Ten Fiscal Years (unaudited) The Government Code of the State of California provides for a legal debt limit of 15% of gross assessed valuation. However, this provision was enacted when assessed valuation was based upon 25% of market value. Effective with the 1981-82 fiscal year, each parcel is now assessed at 100% of market value (as of the most recent change in ownership for that parcel). The computations shown above reflect a conversion of assessed valuation data for each fiscal year from the current full valuation the 25% level that was in effect at the time that the legal debt margin was enacted by the State of California for local government located within the state. Sources: Section 43605 of the California Government Code Hdl Coren & Cone City Finance Department -98- Fiscal Year Ended June 30, 1998 1999 2000 2001 2002 Net assessed value $ 3,677,011,183 $ 3,767,314,142 $ 3,900,751,190 $ 4,125,665,929 $ 4,357,791,664 Add back: Exemptions 37,731,129 38,373,706 36,494,583 40,088,648 41,869,703 Gross assessed value 3,714,742,312 3,805,687,848 3,937,245,773 4,165,754,577 4,399,661,367 Conversion percentage 25% 25% 25% 25% 25%° Adjusted assessed 928,685,578 951,421,962 984,311,443 1,041,438,644 1,099,915,342 valuation 15% 15% 15% 15% 15% Debt limit percentage Debt limit 139,3021837 142,713,294 147,646,716 156,215,797 164,987,301 City Debts: - _ 13,755,000 Revenue bonds - Legal debt margin $ 139,302,837 $ 142,713,294 $ 147,646,716 $ 156,215,797 $ 151,232,301 Fiscal Year Ended June 30, 2003 2004 2005 2006 2007 Net assessed value $ 4,688,804,659 $ 5,080,985,735 $ 5,446,817,363 $ 5,874,950,276 $ 6,421,927,342 Add back: Exemptions 44,188,829 47,621,182 39,831,091 51,408,286 28,682,577 Gross assessed value 4,732,993,488 5,128,606,917 5,486,648,454 5,926,358,562 61450,609,919 Conversion percentage 25% 25% 25% 25% 25% Adjusted assessed 1,183,248,372 1,282,151,729 1,371,662,114 1,481,589,641 1,612,652,480 valuation 15% 15% 15% 15% 15% Debt limit percentage 177,487,256 192,322,759 205,749,317 222,238,446 241,897,872 Debt limit City Debts: Revenue bonds ] 3,755.000 13,755,000 13,755,000 13,520,000 13,280,000 Legal debt margin S 163,732,256 $ 178,567,759 $ 191,994,317 $ 208,718,446 $ 228,617,872 The Government Code of the State of California provides for a legal debt limit of 15% of gross assessed valuation. However, this provision was enacted when assessed valuation was based upon 25% of market value. Effective with the 1981-82 fiscal year, each parcel is now assessed at 100% of market value (as of the most recent change in ownership for that parcel). The computations shown above reflect a conversion of assessed valuation data for each fiscal year from the current full valuation the 25% level that was in effect at the time that the legal debt margin was enacted by the State of California for local government located within the state. Sources: Section 43605 of the California Government Code Hdl Coren & Cone City Finance Department -98- City of Diamond Bar Demographic and Economic Statistics Last Ten Calendar Years Sources: (1) State Department of Finance (2) California LaborMarketlnfo, Data Library (3) Diamond Bar City, California - Fact Sheet - American FactGFinder (http://factfinder.census.gov) (4) State of California - Labor Market Info -99- Per Total Calendar Population Employment Year (1) (2) 1998 57,271 30,200 1999 58,300 30,700 2000 56,287 29,700 2001 57,066 30,100 2002 58,115 29,700 2003 58,966 29,900 2004 59,399 29,900 2005 59,595 30,700 2006 59,722 31,400 2007 60,207 31,800 Sources: (1) State Department of Finance (2) California LaborMarketlnfo, Data Library (3) Diamond Bar City, California - Fact Sheet - American FactGFinder (http://factfinder.census.gov) (4) State of California - Labor Market Info -99- Per Personal Capita Unemployment Income Personal Rate (3) Income (3) (4) Unavailable Unavailable 4.20% $ 68,957 $ 25,472 4.00% 71,911 25,500 3.70% Unavailable Unavailable 3.80% 86,741 31,870 4.90% Unavailable 30,176 5.10% 73,359 28,482 4.70% 74,941 28,906 3.60% 84,297 29,086 3.20% 99,987 29,472 3.40% Sources: (1) State Department of Finance (2) California LaborMarketlnfo, Data Library (3) Diamond Bar City, California - Fact Sheet - American FactGFinder (http://factfinder.census.gov) (4) State of California - Labor Market Info -99- City of Diamond Bar Principal Employers* (unaudited) Last Two Fiscal Years "Total Employment" as used above represents the total employment of all employers located within City limits. * The City implemented GASB 44 for the fiscal year ended June 30, 2006. Information prior to the implementation of GASB 44 is not available. Source: InfoUSA - Government Division - 100- 2006 2007 Number of Number of % of Total Employer Employees Employees Employment South Coast Air Quality Management 750 762 2.40% 1.42% Acosta Sales & Marketing 450 450 402 1.26% St Paul Travelers 401 0 220 0.69% Target Store - Diamond Bar 200 200 0.63% Diamond Bar High School 200 200 0.63% Lab Support Inc 135 135 0.42% J.F. Shea Co., Inc. 120 120 0.38% Baybrook Services 120 120 0.38% Goodrich Hoist & Winch 120 120 0.38% Southwest Patrol 120 120 0.38% Starside Security & Investigation 120 0.38% Administaff 120 100 100 0.31% Biosense Webstar Inc 100 100 0.31% Century 21 Diamond Realty 100 100 0.31% DACOR 100 100 0.31% FIN -West Group 100 100 0.31% First Mortgage Corp. "Total Employment" as used above represents the total employment of all employers located within City limits. * The City implemented GASB 44 for the fiscal year ended June 30, 2006. Information prior to the implementation of GASB 44 is not available. Source: InfoUSA - Government Division - 100- City of Diamond Bar Full-time and Part-time City Employees Last Ten Fiscal Years Police services were contracted with the Los Angeles County Sheriffs Departments. Building and safety services were contracted with D & J Municipal Services Inc. Fire services were provided by the County Fire District. Source: City Finance Department - 101- Fiscal Year Ended June 30, Function 1998 1999 2000 2001 2002 General government 23 22 21 24 24 Community development 3 5 6 4 4 Community services 13 12 41 38 37 Public works 3 4 4 4 4 Total 42 43 72 70 69 Fiscal Year Ended June 30, Function 2003 2004 2005 2006 2007 General government 24 25 25 22 21 Community development 4 5 7 8 8 Community services 38 45 74 77 74 Public works 5 6 7 7 g Total 71 81 113 114 111 Police services were contracted with the Los Angeles County Sheriffs Departments. Building and safety services were contracted with D & J Municipal Services Inc. Fire services were provided by the County Fire District. Source: City Finance Department - 101- City of Diamond Bar Operating Indicators Last Ten Fiscal Years Police: (in calendar year) (1) Arrests Street Sweeping Parking Citation Fire: (in calendar year) (2) Number of emergency calls Inspections Public works: (in fiscal year) (3) Street resurfacing (miles) Parks and recreation: (in fiscal year) (4) Number of recreation classes Number of facility rentals Police: (in calendar year) (1) Arrests Street Sweeping Parking Citation Fire: (in calendar year) (2) Number of emergency calls Inspections Public works: (in fiscal year) (3) Street resurfacing (miles) Parks and recreation: (in fiscal year) (4) Number of recreation classes Number of facility rentals (a) Unavailable Sources: (1) Police Walnut/Diamond Bar Station (2) LA County Fire Dept East Regional Operation Bureau (3) City Public Works Department (4) City Community Services Department -102- Fiscal Year Ended June 30, 2003 Fiscal Year Ended June 30, 2005 1998 1999 2000 2001 2002 747 723 817 764 571 (a) (a) (a) 2,996 7,995 (a) (a) (a) 2,647 2,666 (a) (a) (a) (a) (a) (a) 20.6 23.0 24.6 19.7 700 740 1,084 1,062 947 785 785 785 785 785 -102- Fiscal Year Ended June 30, 2003 2004 2005 2006 2007 552 481 520 558 582 6,662 6,710 6,250 5,790 5,684 2,741 2,755 2,615 2,592 2,612 (a) 1,206 1,159 837 1,114 18.5 5.0 18.6 16.8 19.6 915 1,022 1,102 1,376 1,558 1,021 1,736 4,123 4,305 4,555 Agenda # 6.12 Meeting Date: February S, 2008 4[TF --- ! r- CITY COUNCIL �x! AGENDA REPORT TO: Honorable Mayor and Members o t City Council VIA: James DeStefano, City Manag r -V TITLE: Approve contract Amendment No. with Municipal Software Corporation (MSC) resulting in a reduction of $31,500 and approval of a contract Amendment No. 1 with Go Live Technology, Inc. resulting in a increase of $31,500; to continue the "On -Line Development Services Permitting Systems" implementation, and to authorize the City Manager to sign the contract amendments. Recommendation: Approve Budget/Financial Impact: There are sufficient funds authorized and appropriated for this project, and these contract amendments offset each other. Although the City will not experience any additional direct out of pocket expenses due to the delays experienced in this project, the City has incurred additional cost due to staff time spent performing amendment negotiations, legal review, etc. Background/Discussion: On October 3, 2006 The City Council authorized the City Manger to execute agreement with "...MUNICIPAL. SOFTWARE CORPORATION IN AN AMOUNT NOT TO EXCEED $275,000, AND GO LIVE TECHNOLOGY, INC. IN AN AMOUNT NOT TO EXCEED $193,500 AND AUTHORIZE A CONTINGENCY AMOUNT OF $56,500 FOR A TOTAL AUTHORIZATION OF $525,000..."these agreements have been executed. The Project has the following goal and related benefits: Goal: Automate the business processes and work flow of the Development Services, Public Works, Building & Safety, and Neighborhood Improvement / Code Enforcement departments to include planning, permitting and inspections and licensing functions, along with integration — to the GIS and finance systems while allowing for on-line constituent access for status checks, fee payments, self- service inspection scheduling and simple permit applications. Benefits to Constituents: ■ Improved Customer Service ■ No looking for the "right" staff member in order to provide status ■ On-line Status Checks • On-line Inspection Scheduling ■ On -Line Simple Permit processing, including credit card payments Benefits to the City: • Truly Citizen centric -Service — when, where, and how constituents want it • Improved public health and safety -Through integration of business processes and shared knowledge in the areas of Building & Safety, Code Enforcement, Engineering, Finance, GIS, Permits, and Planning ■ Information flow - eliminates silos =Through the multi -departmental use of a single shared database ■ Empowered for Economic growth -As the Council's vision for economic development bears fruit, we will be ready for those projects and will not have to delay that progress to "ramp up" at that time. In order to manage the project and minimize the risks associated with implementation, the project was contractually separated into the following three (3) distinct phases: Phase I - Conversion and importing of data from the GIS System in to the MSC Property module. Estimated to be completed in 2 months. • Phase II — Business Licensing and Cashiering modules. Estimated to be completed in 9 months. • Phase III - Planning, Code Enforcement, Permits & Inspections modules, and public internet access. Estimated to be completed in 11 months. It was estimated that the entire project would be completed in 22 months. In order to effectively and efficiently implement the project, the City secured the services of an outside Project Manager. The Project Manager costs (approximately $9,000 per month) were budgeted and funded as part of the overall project. The actual phase completion times has differed from the original estimates. • Phase I 2 This portion of the project was completed on budget and on schedule without incident. • Phase II At the beginning of Phase II the City, despite promises and assurances from Municipal Software Corporation to the contrary, confirmed that the CityView "Business License" software application was still "under development' by the company. Once the newly created application was received, there was an inordinate amount of testing, re -testing and de -bugging necessary to ensure the application was functional and met our needs. This extended testing and re -testing period has currently extended the timeline for Phase II completion by approximately six months. Recognizing that the project was behind schedule and with the lengthiest and most costly portion of the project still remaining, City staff developed an action plan to mitigate the 6 month delay and avoid any additional costs. The action plain has resulted in a staff negotiated contract amendment with Municipal Software Corporation (MSC) which is summarized below: 1. MSC; has agreed to pay the City $27,000 for a 6 month project extension. 2. MSC; has agreed to pay the City $4,500 for removal of certain functional requirements that the City does not have a current or expected future need for, and where originally included for future proofing. 3. The amendment also includes strong penalty language, for any further project delays. The penalties are $300 per business day for days 1-30, $400 per day for days 31-60, and $500 per clay for day 61 on, the penalty dates are specified in the contract amendment. 4. By removing the single annual maintenance payment and replacing it with two payments, which are tied to the date the application modules are accepted, the City will save $10,000 in annual maintenance in the current fiscal year. The attached contract amendments have been reviewed and approved by the City Attorney. The Go Live Technology, Inc. contract amendment is an increase in contract amount and project term, only. The payment reductions to MSC will offset the additional project management costs incurred on the project to date, and the penalty language will protect the City from bearing increased project management costs going forward. Prepared by: Ken Desfor es, irecto Inf mation Systems Attachments: Amendment to Municipal Software contract. Amendment to Go Live Technology contract AMENDMENT NO. 1 TO THE CITY'S CONSULTING SERVICES AGREEMENT WITH GO LIVE TECHNOLOGY, INC. This Amendment No. 1 to the City's Consulting Services Agreement is made and entered into this 5th day of February, 2008, between the City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "City") and Go Live Technology, Inc. (hereinafter referred to as "Consultant".) A. Recitals: (i) The City has heretofore entered into an agreement, dated September 29, 2006, with Consultant to provide consulting services for Project Management Services for the implementation of Municipal Software Corporation's CityView product (hereinafter referred to as the "Agreement".) (ii) The project implementation will now conclude in December 2008, instead of June 2008. (iii) It is in the City's best interest to extend the Agreement in order to ensure consistency and continuity of the services already being provided by Consultant. NOW THEREFORE, it is agreed by and between City and Consultant that the following section; are hereby amended to read as follows: ";Z. Term of Agreement. This contract shall take effect immediately upon execution by both parties, however no work may commence prior to Consultant completion of responsibilities under section 9. Insurance and shall continue until completion of the project on 12/31/2008" 11:3. Compensation. City agrees to compensate Consultant for each service Consultant performs to the satisfaction of the City in compliance with the schedule set forth in Exhibit "A" Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant to this Agreement shall not exceed $225,000" Each party to this Amendment No. 1 acknowledges that no representation by any party, which is not embodied herein, or any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: Consultant: Go Live Technology, Inc. Richard Chenette, Consultant Approved As To Form: City Attorney 2 City of Diamond Bar James DeStefano, City Manager Attest: City Clerk FIRST AMENDMENT TO SOFTWARE SERVICES AGREEMENT THIS FIRST AMENDMENT TO SOFTWARE SERVICES AGREEMENT ("AMENDMENT") is made this day of January, 2008 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and MUNICIPAL SOFTWARE CORPORATION, a British Columbia incorporated company, with its principal place of business at 4464 Markham Street, Suite 1108, Victoria, BC, V8Z 7X8 ("VENDOR"). Recitals: a. CITY awarded a software services contract to VENDOR, on October 11, 2006, in the amount of $262,474 for the development and installation of software called "CityView," in order to improve the delivery of various services to CITY residents and businesses (the "AGREEMENT"). b. Parties now desire to amend the AGREEMENT to make price and scheduling modifications to the original terms in order to adjust for delays experienced by VENDOR in performance of the AGREEMENT. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Paragraph 1, entitled "FIXED PRICE," of Section IX of the AGREEMENT is amended in its entirety to read as follows: VENDOR will fulfill all requirements under this Agreement for the sole fixed price of $230,974.00. City shall have no further obligation for payment beyond this fixed price amount. Annual Licensed Application Software Maintenance Fees: The Annual Software Maintenance Agreement (ASM) includes all technical support services, software maintenance services, Licensed Application Software upgrades, Licensed Application Software fixes and Licensed Applicatiion Software enhancements. The fee is due annually: (i) for Property, Business Licensing and Cashiering, annually and payable beginning 90 days from the Project's Go -Live, phase acceptance for Phase 2, indicated by written confirmation by an authorized City representative and (ii) for Permit and Inspections, Code Enforcement and Planning, annually and payable beginning 90 days from the Project's Go -Live, phase acceptance for Phase 3, indicated by written confirmation by an authorized City representative. Section 2 -- Paragraph 3, entitled "PROGRESS SCHEDULE," of Section IX of the Agreement is amended in its entirety to read as follows: Total fixed price contract is $230,974.00 Contract payment totaling $230,974.00 will be paid as follows: • $37,500.00 Due on Signing • $12,474.00 Due on or before 1st SME of Phase I • $40„272.00 Due on or before 1 st training of Phase 2 • $24,452.00 Due on Phase 2 Completion ($70 math correction taken here) • $31,513.00 Due on or before 1 st Training of Phase 3 • $47,263.00 Due on Phase 3 completion • $37,500.00 Hold back until total Project letter of completion Section 3 -- P, new Paragraph H is added to Section XI of the Agreement to read as follows: H) LIQUIDATED DAMAGES All time limits and acts required to be done by this AGREEMENT are essential elements of this AGREEMENT. Should VENDOR fail to perform or complete the work required to be done at the time set forth in this AGREEMENT, The City Manager, will impose liquidated damages upon VENDOR, in addition to any other available remedies CITY may have under this agreement, for each day beyond September 8, 2008 that Phase 3 Go -live has not been met and/or each day beyond December 8, 2008 that the project has not been fully completed. Liquidated damages of $300 per day will be assessed for days 1-30, $400 per day for days 31-60 and $500 per day for day 61 on beyond the completion dates set forth in the preceding sentence, The liquidated damages may be offset against any outstanding project payments and against any future maintenance payments. CITY finds, and VENDOR acknowledges and agrees, that the above-described liquidated damages provisions represent a reasonable sum in light of all of the circumstances. These liquidated damages sump; shall be applicable to each calendar day of delay during which VENDOR has been found by the City Manager to be in default of the deadlines imposed by this Agreement. In the event the City Manager assesses such liquidated damages, the City Manager shall so notify VENDOR in writing and send a copy of the notice to the Director of Finance. Section 4 -- Exhibits C, D and F to the AGREEMENT are amended in their entirety as set forth, respectively, in the exhibits attached hereto and incorporated herein by reference. Except as provided above, the AGREEMENT is in all other respects affirmed and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this FIRST AMENDMENT TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed James DeStefano, City Manager APPROVED TO FORM City Attorney MSC Vendor Signed Dennis Asbury, President & CEO Tommye Cribbins, City Clerk PAYMENT SUMMARY / SCHEDULE Exhibit C PAYMENT SUMMARY Milestone Payments Schedule .. Amount Phase I 11/6/0612/20/06 Phase II 1/8/07-4/25/08 Phase III 2/25/08- 10/21/08 Software License: Due upon Contract Signing $37,500.00 Due on or Before 1st SME of Phase 1 $12,474.00 Due on or before 1st Training of Phase II $40,272.00 Due on or before I" Training of Phase 11I $31,513.00 Due at Phase Completion $24,522.00 $47,263.00 Due upon Project Letter of Completion by CITY S37,500.00 TOTAL: $49,974.00 $64,794.00 $116,276.00 ASM (Due upon issuance of Phase completion letter. (Billed annually)) 11,400.00 $11,400.00 ***Public Portal Annual fee payment to be due upon CITY issuance of letter of project completion. The subsystem shall provide for the maintenance of Itiple business sites multiple business location information. Note fields exist througout the Have note field; also have something on the screen application, as memo fields, which to let you know a note exists; also have a note code, are clearly evident. They can be to Field or a list of commonly used notes which can populated from picklists but specific automatically be inserted into the note field without requirements should be defined for having to type the entire note in. LookUp tables to be created A field to indicate whether a business license ier Department Approval requires the approval of another department, and Ids whether or not that approval has been received. it business licenses The subsystem shall provide the capability to print business licenses on official forms. The subsystem shall provide for the printing of it delinquent reminder reminder notices for delinquent business license ,ices fees. The subsystem shall provide the capability to print it fee and renewal notices fee and renewal notices for business licenses- Ability to print duplicate business licenses with word Ability Duplicate License "duplicate" or "Reprint" on them. Ability to handle special fees such as arcades, ecial fees s ecial events, and street vendors. Done through attributes section Customized forms would need to be created according to requirements, for PDA or wireless browser on tablet The subsystem shall provide flexible selection and exible selection and sort sort criteria for the printing of reports. These criteria iteria shall include business type, license and forms type (e.g. notices. licenses, etc.), location, and due date. :nerate renewals Ability to automatically generate renewals and mailin labels. Ability to interface with Tabular GEO-BASE and 9o-base/mapDina interface . •• - - - nrnnhir mnnninn cvof— 1—t. _ rr� o n n- o—r•••,, ••.,YY"J �y .aciii kVVIIGII VLV-DF1JC mapping system is in place). izardous Materials Ability to have fields to capture information for ormation storage companies who deal with hazardous waste. )ut validation Ability to validate input against user -defined tables such as SIC code, etc. eractive business The subsystem shall provide interactive business :)rmation maint information maintenance including the ability to add, change, and delete businesses. The subsystem shall provide interactive queryand sractive query and display display capabilities for business license information. Selection criteria shall include owner, business name, and address. )rface with G/L system �rfaces with hand held Interface with the existing hand-held devices and ters and the subsystem software used on a PC-based system. Dnse fee/renewal info The subsystem shall provide for interactive intenance maintenance of business license fee and renewal information. Ability to look up a record by several different fields kup by multiple fields including business name, owner name, address, zip code, fee code, etc. Ability to lookup records using wildcards, ie. Not having to type the entire name in. Just type a few kup wildcards letters and the rest of the anme appears, or an alphabetical listing of names appear to choose from. Or put wildcards and search for last part of name. ing labels Ability to generate mailing labels for documents and for letters. stain business license File will contain a comprehensive data elements set ter file. that will offer sufficient information about the details of the Business License subsystem. Ability to maintain and view historical data on a stain historical data transaction by transaction basis, ie. line item for charges, separate line item for payments. th-end reports Ability to close at month-end and generate required reports and general ledger posting summary. Done through attributes section Customized forms would need to be created according to requirements, for PDA or wireless browser on tablet Ability to calculate penalties on late payments and ty to calculate penalties track payments against penalties. ty to enter payments on- Ability to enter payments on-line ty to inquire on-line On-line inquiry using any field to search on. Ability to sort on several keys Min a record, including location (inside vs. outside City), street location Win ty to sort for reports SIC, business name, business owner,SIC classification. Tracking and reports available on items in a ty to track & report comprehensive data element list that provides information about the Business License subsystem. ity to track account ment history Ability to provide analysis of business by: street ty to provide analysis address, user specified section of city and SIC Compliant for inquiry only codes. hoc reports, catalog Ability to generate ad-hoc reports and catalog imands command stream for future use. The system shall provide a report of delinquent �d fee delinquencies business license fees which is aged by date due. The subsystem shall allow for partial payment of w partial payment business license fees. Audit trails for Application Objects are maintained at core product level but Ability to generate audit reports for all entry to serve audit trails for data transactions fit reports as audit trail for additions, deletions and changes. require customization at the application level. Ability to automatically update accounts Will be done daily through a batch omatic update of A/R receivable,cash receipts accounts and general routine ledger subsystem Ability to selectively choose how partial payments rices for applying payments will be applied, either automatically by a fee code or manually. Assumes this refers to the ability to ntractor class fields At least three fields for contractor class. select from at least three options from a picklist :er cash receipts for license The subsystem shall provide for the entry of cash s receipts for business license fees. Ability to enter payment data such as check number, amount, date, reference number, receipt number, ter payment data and batch number. Dynamically linked to cash recei is subsystem. Ability to distribute fees to different G/L revenue es allocated directly to G/L accounts based on the fee code or type of business license. A �A;a , 4- . ;,4.,:L..4- f-oc f- Aiff—nnf r/1 ravani IP 10/21 10/21 10/21 10/21 F77kmsc --Zdiamond Bar iamond Bar Diamond Bar MSC I LL 7/23 MSC [it4125 4125 MSC SC;Diamond Bar Diamond B Mon 1/14/08 Mon 1/14/08 MSC Mon 1/21/08 Mon 1121/08 MSC Mon 1/14/08 Thu 1124/08 3 Diamond Bar Mon 1/28/08 Mon 1128/08 MSC,Diamond Bar Fri 4/25/08 Fri 4125/08 Diamond Bar Fri 4/25/08 Fri 4/25/08 7 MSC Mon 2/25108 Tue 10/21/08 Mon 2/25/08 Thu 511108 Mon 2/25/08 Fri 4/18/08 MSC Mon 2/25/08 Fri 2/29/08 Fri 2/29108 Fri 2/29/08 13 MSC,Diamond Bar Mon 3/3108 Fri 3/7/08 13 Mon 3110108 Fri 3/14/08 15 Diamond Bar Mon 3117/08 Fri 3/21/08 16 MSC Mon 3/10/08 Fri 4/18/08 15 MSC Mon 3/24/08 Tue 4/1108 Mon 3124/08 Fri 3/28108 17 MSC,Diamond Bar Mon 3131/08 Tue 4/1/08 20 MSC,Diamond Bar Mon 4121/08 Fri 4/25108 Mon 4121/08 Fri 4/25/08 18 MSC Mon 4/28/08 Thu 5/1/08 18,22 MSC Fri 512/08 Wed 7/2/08 24 MSC Fri 5/2/08 Tue 5/6/08 24 MSC,Diamond Bar Wed 5/7/08 Tue 6/3/08 26 Diamond Bar Wed 5/14/08 Tue 613/08 27SS+5 c MSC Wed 6/4/08 Wed 712/08 Wed 6/4/08 Tue 6117/08 28 Diamond Bar,MSC Wed 6/18/08 Tue 7/1/08 30 MSC Wed 7/2/08 Wed 712/08 31 Diamond Bar Wed 7/2/08 Wed 712/08 32SS Diamond Bar Thu 7/3/08 Tue 10/21/08 Thu 7/3/08 Wed 719/08 29 Diamond Bar Thu 7/10/08 Wed 7/16/08 35 Diamond Bar Thu 7/17/08 Tue 7/22/08 36 MSC Wed 7/23108 Tue 8/5/08 37 MSC Wed 7/23108 Wed 7/23/08 38SS MSC,Diamond Bar Tue 10/21/08 Tue 10/21/08 Diamond Bar Tue 10/21108 Tue 10/21/08 40 MSC Tue 10/21/08 Tue 10/21/08 Diamond Bar Tue 10/21/08 Tue 10/21/08 41 MSC j Comm Devel Featues City of Diamond Bar Subsy tern _ hO r , oscripto D "s,� �p � n or ments - �.a Comm Dev Features BUILDING PERMITS Ability to isolate park development Provides the ability to identify park development fees as a fees. separate type of permit/fee for selected reporting. Provides the ability to restrict the issuance of sub -permits, i.e. BUILDING PERMITS Ability to restrict issuance sub -permits electrical plumbing and mechanical, until the issuance of the master building permit. Provides status and dates of approval for multiple types of BUILDING PERMITS Accepts sub -permit application permits (building, electrical, mechanical, etc.) for master permits and certificates of occupancy. BUILDING PERMITS Allows purging of transactions Ability to physically remove user specified records or groups of records from the master files for authorized staff. BUILDING PERMITS Application review tickler report From user specified parameters, list of applications requesting follow-up action. BUILDING PERMITS Applications in review report List of all permit applications being reviewed because of inspection problems. BUILDING PERMITS Archive current permits to histo When a permit is completed, move it to history so current permits do not interfere with performance. BUILDING PERMITS Automatic interface to cash receipts Automatic cash receipt posting for each permit as fees are paid. Post to permit transaction history automatically as well. BUILDING PERMITS All relevant permit fees, fee credits, and reimbursements are Automatic table driven permit fees table -coded and automatically calculated (with manual override capability) when entered. Provided by Database backup utility, not within BUILDING PERMITS Backup and recover procedures Backup procedures are a menu option and can be run unattended. CityView. BUILDING PERMITS Cash receipts detail report Report of cash receipts by date, permit type, etc., selectable at runtime. BUILDING PERMITS Cash reciept summary Cash receipt summary by date, by permit type, etc. BUILDING PERMITS Certificate of occupancy listings List of all certificates of occupancy for a range of dates, addresses, etc. BUILDING PERMITS Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. BUILDING PERMITS Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. BUILDING PERMITS Code enforcement fine tracking For permits required by Code Enforcement violations, the system tracks fines and payments through the cash receipts system. BUILDING PERMITS Code enforcement maintenance provides for specific code Code enforcement maintanence enforcement violations maintained in conjunction with the land use record for a parcel. BUILDING PERMITS Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 1 of 28 Comm Devel Featues City of Diamond Bar BUILDING PERMITS Communicate with State Ability to communicate with State or private systems for in tl�le rep et, D splayed as data gon lrid which f rather hcan an abe maintenance of contractor, designer, workman's compensation permit, parcel, inspector, etc. exported to excel spreadsheet for further information, etc. in real time or through a subscription service. BUILDING PERMITS Contractors' Workers Comp tracking Through the aitnsura nce expirations rCompensation BUILDING PERMITS Inspection schedule report of Workers foroalltor Tracked in CityView Licensing contractors working on current permits. BUILDING PERMITS Provides inspection call-in, which establishes a detailed inspection of geographical proximity and available inspectors. Detailed inspection transaction record record for each requested inspection. Allows tracking Inspector activity summary Summary of inspections both scheduled and completed for a of approvals, denials, holds, etc. Maintains routing information for inspection scheduling. BUILDING PERMITS Facilitate efficient data entry Facilitates an efficient data entry process for projects containing multiple structures with slightly different characteristics, i.e. and System will not issue a permit uEEessary Plan Check building plan, address, etc. WITHOUT reentering common data. sequence approvals are completed. Also enables permit development and issuance without unnec BUILDING PERMITS Fee listings Table printout/display of the different fees for permits and sub - permit types. BUILDING PERMITS Generate certificate of occupancy Automatically generates a certificate of occupancy when all Interface with Finance Interacts with finance system, in real time, in order to eliminate redundancy in reporting. Also must facilitate required inspections have been approved. BUILDING PERMITS Generates expiration notifications Generates expiration notifications of workers' compensationnsurance, BUILDING PERMITS Generates permit number i permits, etc. upon receipt of fees. BUILDING PERMITS Generates revenue report for park development fees. BUILDING PERMITS Individual access security Provides menu option security controlling function access based on individual uses access rights. BUILDING PERMITS Inspection history report Provides history/progress of inspections for a specific . address, in tl�le rep et, D splayed as data gon lrid which f rather hcan an abe permit, parcel, inspector, etc. exported to excel spreadsheet for further manipulation BUILDING PERMITS Inspection schedule report Ability to produce an inspection schedule report in consideration of geographical proximity and available inspectors. BUILDING PERMITS Inspector activity summary Summary of inspections both scheduled and completed for a range of dates and/or inspectors. BUILDING PERMITS Integrated with Plan Check routing and System will not issue a permit uEEessary Plan Check sequence approvals are completed. BUILDING PERMITS Interactive parcel maintenance Allows multiple address and ownn parcel and permits a search by address, tenant, ow BUILDING PERMITS Interface with Finance Interacts with finance system, in real time, in order to eliminate redundancy in reporting. Also must facilitate an electronic aCCountinn of nn _;+..,;-, — __� � _.__ .,. . . Batch process for integration Exhibit F - Amended Functional Requirements.As 2/1/2008 Page 2 of 28 comm Uevel Featues BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS BUILDING PERMITS City of Diamond Bar Internal or external check fees I Ability to support both internal and external plan checking. Fees can be identical for either. Issues and tracks Public Works Link to Geobase/Mapping subsystem Link to Tabular and graphics GEO-BASE for graphic displays as layers to the GIS system. Link to Land Management subsystem Buildings are linked to parcel data so that land use can be analyzed. Links to Bond Acceptance & Release Links to GIS Especially for parcel database layer for flagging lots for t Links to PermiFee Calculation outstanding reimbursement agreements. Maintains inspection/completion history Maintains the required inspection and completion dates for final approval based on type of permit. Maintains permit applications,mult. keys Ability to index all permit applications by several keys including parcel, requestor name, address, contractor name, etc. Maintains permithrispection history Maintains history of all permits and inspections as well as. cash receipts and other transactions related to each permit. Miscellaneous coded narratives Provides free form, user defined narratives with user defined codes and dates. Multi-level menu interface Provides access to all inquiry screens through one menu option. Functionally structured menu system with expert mode to bypass all menus if necessary. Multiple contractor/subcontractor sup rt Supports multiple contractors and subcontractors associated with each on a permit. Multiple format user defined printing Printing of permits in user defined formats, with option for reprint. On-line help Provides on-line help at the menu or field level. On-line inspection record maintenance Allows interactive update of a specified inspection record. On-line query, multiple keys Allows query of permit database by parcel ID, property address, contractor name, property owners name, permit number, and user defined alternate ID code. Outstanding inspection request report List of all outstanding inspection requests by type and due date. Ability to upload/download inspection transactions to/from a PC PC (IBM) interface for inspection trans (MS-DOS, IBM compatible) so that inspectors can use portable PCs in the field to record their work. Permit fee collection Collection of cash & checks by cashier. Permit listings List of all permits issued and their status. Permit status report List of permits by status. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 3 of 28 t.L)rnm uevel I-eatues City of Diamond Bar BUILDING PERMITS Permits issued report Report of all completed (issued)permits for a specified range of dates, addresses, etc. BUILDING PERMITS Provides permit and related cost data Provides individual permit costing as well as potential additional cost such as impact fees, tap fees, user fees, etc. BUILDING PERMITS Quick retrieval Facilitates quick retrieval of permits, plans and retained documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. BUILDING PERMITS RDBMS,data dictionary file Data is stored in a relational data base that BUILDING PERMITS management can be amended through a data dictionary by users. Remove temporary permits Purge file of expired temporary permits. BUILDING PERMITS Retain permit information Capable of retaining permit information without fee payment or generation of receipt until such time the as applicant can return with payment. Need to generate a 'transaction' (temporary) record without actual permit number assignment. Further enabl BUILDING PERMITS Revalidates & verifies info gathered during the plan review process, calculates all applicable fees and produces the permit document(s) for and given projects. BUILDING PERMITS Standard permit issuance Facilitates a standard permit issuance process which notifies applicants of future requirements at the earliest possible step. Produces notices of requirements on permit receipts or on attached reports. BUILDING PERMITS Tracks fees paid for all sub -permits Accepts fees paid information for each sub -permit type and posts to/from cash receipts/Revenue subsystem. BUILDING PERMITS Tracks improvement & performance Tracks the acceptance of improvement and performance bonds bonds related to the private construction of public works BUILDING PERMITS User defined codes improvements. Allows users to define codes to meet specific needs. Default BUILDING PERMITS User defined status narrative codes are pre- installed. Provides user defined comments to indicate inspection status or BUILDING PERMITS User selectable reporting criteria miscellaneous information. Allows users to select extraction criteria for various demand reports. BUILDING PERMITS Validate business licenses If requestor is a business, validates that a business license exists through an interface to the Business License subsystem BUILDING PERMITS Validates contractors against Bus. Lic Ability to validate the designated contractors and subcontractors BUILDING PERMITS against the Business License subsystem. Violation narrative/comments Allows descriptive text to be maintained with the status of a specific violation. Exhibit F - Amended Functional Requirements.xls 2/11/2008 Page 4 of 28 Comm Devel Featues City of Diamond Bar CODE ENFORCEMENT Access to City Busns License data Inspectors can query the Business License data base by name, address, parcel, or other geographical identifier. base Business Licenses can query previous or current outstanding code violations before issuing License. CODE ENFORCEMENT Archive closed cases Need to archive closed cases but have history available on indivival properties or owners. New cases need to identify if there is a previous history. CODE ENFORCEMENT Building condemnation process Owner notification coordination, tracking of the eviction process, and coordination with the County Sheriffs office. CODE ENFORCEMENT Cartographic plotting Cartographic plotting of inspection and investigation sites and distribution using parcel, street, and administrative map data. CODE ENFORCEMENT Citation records, status reports, & maps CODE ENFORCEMENT Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. CODE ENFORCEMENT Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. CODE ENFORCEMENT Code enforcement maintenance tenance Code enforcement for specific code enforcement v olati ns'nmaintain d inldes conjunction with the land use record for a parcel. CODE ENFORCEMENT Code enforcement summary Summary of code enforcement incidents by type for a specified CODE ENFORCEMENT Code enformcemet activity reports range of dates, addresses, etc. CODE ENFORCEMENT Code violation notices and citations. CODE ENFORCEMENT Digital photo records can be recorded Digital photos collected through digital cameras, wireless phones, with inspection records and/or PDAs can be linked to an inspection record or code violation. CODE ENFORCEMENT Geometric analysis Including polygon overlay of parcel boundaries, planning/zoning CODE ENFORCEMENT Inspection records and run lists code data, etc. CODE ENFORCEMENT Interface with others Y stems Needs to be able to cross check with Building Permits, Plan Checks, Business Licenses, Ownership Records, and permit files. CODE ENFORCEMENT Limited access to Code Enforcement files Some information is protected like who complaining party is. CODE ENFORCEMENT On-line query. parcel tabular & map data Used in data gathering associated with inspection and investigation proceedings. CODE ENFORCEMENT Recording and tracking Recording and tracking of code enforcement, inspection, CODE ENFORCEMENT Residential Business info data base complaints, corrections, and citations data. Supports residential business types (business operating out of private residence). Exhibit F -Amended Functional Requirements. xls 2/1/2008 Page 5 of 28 Comm Devel Featues CODE ENFORCEMENT CODE ENFORCEMENT CODE ENFORCEMENT CODE ENFORCEMENT COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING City of Diamond Bar Status of Enforcemnt/Violation by parcel Displays/prints all historical and/or outstanding Code Violations related to a given tract, subtract, subdivision, and/or parcel. Tabular data manipulation Including address matching, statistical analysis, storage, and report generation. Displays on-line all history and transactions related to a Code Tracking of Inspection Cases Violation including initial application through notification and remedy. Also prints detail and summary reports related to code violations. Violator Tickler file Provides review dates on violations to display/report will indicate delinquent outstanding violations or reinspection schedules. Access to Codes data base On-line access to city codes, ordinances, and zoning ordinances. Active Permits by Project Type Active Permits report itect Data Base ISupport and interfaces to a data base of Architects with names, Must be tracked in CityView Licensing addresses licenses etc PreBuilt. Permit matic Application -to -Permit other Permits aalp nd operate on the same ables reliminary data and dat try forabases. or ges As steps are completed in the application process, appropriate permits are generated by the computer to be issued on user dem Change of Occupancy EConditionsval Table chedule Developer Data Base Engineer Data Base Expirations Report Allows for change of occupancy for permits or applications at any level. User maintained table with Conditions of Approval for all types of permits which can be linked to applications and/or permits at all levels. Following inspections, correction lists can be generated for applications/permits. Ability to automatically force fee schedule changes as of a specific (future) date. Support and interfaces to a data base of developers with names, addressed, license numbers, etc. Supports and interfaces to a data base of Engineers with names, addresses, licenses, etc. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 6 of 28 Comm Devel Featues City of Diamond Bar COMPUTER ASSISTED PLAN Shows what fees have been charged, what has been collected, CHECKING Fees Charged/Collected/Due Report what is due and past due, and projects fee revenues based on pending applications or permits. Handles deposits and deposit refunds when projects are closed or completed. COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECFCHECKING R ASSISTED PLAN R ASSISTED PLAN ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING Field level and function security Has the ability to restrict access (view, update, delete, etc.) to specific data fields and processing functions with the subsystem. EForecast Estimated Eees Fees can be either fixed or estimated and are so indicated on printouts. revenue ABility to forecast revenue from several different fund sources and allocate projects to multiple funding sources. Inspection Summary Report Inspector Activity Report Inspector Assignment Ability to preassign specific inspectors to specific applications/permits. Inspector Run Sheets Produces summary and detail lists of inspections required by assigned inspector. Interactive Fee Schedule maintenance Ability to update/change fees schedules without changing fees for applications or permits already in process. Late Projects Report Link and Sequence Appl/Permits Link to GEOBASE by parcel or address Links to GIS Mapping Overlays Multi -departmental Review Process Multi -Permit Issuance Jverride default or computed fields Automatically links the phases of the plan together, such as plumbing, foundation, electrical, etc. Ability to query by parcel or address for all applications and/or permits issued or pending. Links to GIS for determining project areas supports mapping overlays by Assessment District, School, General Plan, Parcel, Street Address, Inspection Area, or other user defined GEO-BASE layers. Supports the application/permithnspection process through various departmental stages such as Planning, Engineering, Building & Safety, etc. Prints all types of permits (Encroachment, Grading, Construction, Landscaping, etc.) in groups or one at a time. Ability to override, with appropriate security, fields that have been computed or defaulted during data entry. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 7 of 28 comm Devel Featues COMPUTER ASSISTED PLAN CHECKING Permits Issued Report COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING City of Diamond Bar Weekly, monthly, Quarterly, or user-specified dates. rermit applications or proposals are monitored through all of the Ian Check Monitoring/Table Driven relevant building phases such as Grading, Mechanical, Electrical, Plumbing, Building (Structural), Fire Sprinklers. Phases are user• specified and table driven. Project Activity Report Project Area Specification lAbility to assign specific project references to applications or permits for grouping into cost and status reports. Project Status Summary Project Status, user selected Select by developer, parcel, or other field and print or display a Project (Application/Permit) Status report. Project/Plan Check/Permit Cross Ref. Cross reference each application/permit by Project, Plan Check, Subsequent (Prior), Transmittal numbers. Projects by Plan Checker/Inspector 'ublic Access Query Ability to provide public access (at terminal on front counter) to limited information (controlled by user) relating to applications/permits/projects and/or parcels. ?elate Fees to Acreage, Size Has the ability to calculate fees based on acreage, sq feet, or other size factors. telocation Permits Supports relocation or redirecting permits. leplicate key in data entry Ability to replicate data from previous entry during data entry to expedite data entry of multiple applications or permits. ubmittals Report Weekly, Quarterly, or user-specified date range. Supports Landscape Plan Checking Supports unlimited Reinspections able -driven Fee Calculations COMPUTER ASSISTED PLAN CHECKING Temporary Occupancy Permit COMPUTER ASSISTED PLAN CHECKING Tracks Bonds Supports Landscaping as one type of application/permit and treats it like other application/permits for construction. Allows for as many reinspections as necessary to pass approval and maintains history and comments for each. Supports multiple, user -defined permit types with specific fees or fee ranges. Permits types might include Building, Electrical, Mechanical, Plumbing, Fire Sprinklers, Grading, etc. Supports the ability to grant temporary or conditional occupancy with appropriate follow-up monitoring. Keeps tracks of bonds submitted for projects and expiration dates. Exhibit F - Amended Functional Requirements.xis 2/1/2008 Page 8 of 28 Comm Devel Featues COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEWITRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEWITRACKING DEVELOPMENT REVIEW/TRACKING City of Diamond Bar Tracks Status for Applications/Permits On-line input/update of submittal information for each stage of the application and permit process. Transactional History for Appl/Permits Automatically retains all transactions for each application or permit and can display or print on demand. An unlimited number of Conditions of Approval can be linked to Unlimited Conditions of Approvals each application/permit with date and status flags for monitoring. Supports table entries as well as free -form or special conditions not in the table. Processing interface Ability to download names address, etc to PC-based word Merging of information into form letters is processors used by City. undertaken within the CityView PreBuilts, not within a third party Word Processor Lance of improvements Improvements include streets, storm drains, curb, gutter, Provided these are property -related. There sidewalks, landscaped areas, and parks, are workarounds in the PreBuilts for dealing with non -parcel related improvements s to Code Data Base On-line access to City codes, ordinances, and zoning ordinances. to Legislative History Ability to review previous Council Actions relating to specific issues, PreBuilts will track Council results, as well ability to add Council minutes codes, ordinances, special waivers, etc. Ability to perform textual string search on key word or to records. Code Enforcement enables phrases. tracking of Council actions in the "events" functionality. & retrieve completed projects Automated referencing Automated referencing of manual files and bibliographic i capabilities. Building Permit Ability to interact with Building Permit system to indicate approval of plans prior to permit issuance. Create user defined tables for file types, building codes, committee codes, etc. indicating development opportunities and constraints associated reports and graphics with specific projects proposed by potential developers or Reports now, and graphics will be in a future builders. version Detection of expiration dates Detection of expiration dates (i.e., automated tickler files), and automated generated of expiration/renewal notices. Development review status maps & reports Development status reports and logo Direct printing reports Ability to direct printing of reports to any selected output device. Establish security for RDB by user Done at field level Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 9 of 28 Comm Devel Featues City of Diamond Bar DEVELOPMENT Expiration, denial, and renewal notices Report showing the status of all development applications by REVIEW/TRACKING Land Developer Reviewer Log address and a summary of submissions. DEVELOPMENT Late Projects Report Has the ability to restrict access (view, update, delete, etc.) to DEVELOPMENT Field level and function security specific data fields and processing functions with the REVIEWlTRACKING Link the GEOBASE by parcel or subsystem. REVIEW/TRACKING address Generate following reports: weekly project status, weekly plan DEVELOPMENT Links to bond acceptance and release check status, weekly grading plan check status, weekly DEVELOPMENT Generate reports on request for preliminary review status, weekly tickler file, weekly projects REVIEWITRACKING Miscellaneous permits sorted by planner, monthly projects submitted with time/date REVIEW/TRACKING stamp, DEVELOPMENT Monthly commercial projects status When req u ired, identification and notification of affected property DEVELOPMENT Identification and notification owners/residents (e.g., creation of 300 -foot radius area and REVIEW/TRACKING Monthly industrial projects status corresponding mailing list). DEVELOPMENT Interface w/Community Devel REVIEW/TRACKING subsystems REVIEW/TRACKING report Ability to access: parcel info, historical site designation, general DEVELOPMENT Monthly mixed use project status and specific plan layers, zoning information, parcel history REVIEWTTRACKING Interface with City's GEOBASE (splits, combinations, reparcels), site address, project file info, and project permit info. DEVELOPMENT Interface with City's GEOBASE To generate maps at various scales. REVIEW/TRACKING Merging of information into form letters is DEVELOPMENT Interface with City's word processing Ability interface with City's word Processing system for undertaken within the CityView PreBuilts, not REVIEW/TRACKING generation of mailing labels and letters. ti within a third party Word Processor DEVELOPMENT Report showing the status of all development applications by REVIEWITRACKING Land Developer Reviewer Log address and a summary of submissions. DEVELOPMENT Late Projects Report REVIEW/TRACKING DEVELOPMENT Link the GEOBASE by parcel or Ability to query by parcel or address for all applications and/or REVIEW/TRACKING address permits issued or pending. DEVELOPMENT Links to bond acceptance and release REVIEWITRACKING module DEVELOPMENT Miscellaneous permits REVIEW/TRACKING DEVELOPMENT Monthly commercial projects status REVIEWITRACKING report DEVELOPMENT Monthly industrial projects status REVIEW/TRACKING report DEVELOPMENT Monthly institutional projects status REVIEW/TRACKING report DEVELOPMENT Monthly mixed use project status REVIEW/TRACKING report Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 10 of 28 Comm Devel Featues City of Diamond Bar Subsystem Short Descriptors Qectiptian Comrnets Comm Dev Features DEVELOPMENT Monthly projects expired/withdrawn REVIEWrTRACKING report DEVELOPMENT Monthly projects submitted with REVIEW/TRACKING time/date stamp report DEVELOPMENT Monthly residential non -tract project REVIEWITRACKING status report DEVELOPMENT Supports the application/permit/inspection process through REVIEW/TRACKING Multi -departmental Review Process various departmental stages such as Planning, Engineering, Building & Safety, etc. DEVELOPMENT Issuance Prints all types of permits (Signs, home Occupations, temporary REVIEW/TRACKING use, use, etc.) in groups or one at a time. DEVELOPMENT REVIEW/TRACKING Permit application documents DEVELOPMENT REVIEW/TRACKING Permit status & activity reports with graphics. DEVELOPMENT REVIEW/TRACKING Project descriptions Unlimited text in free form capability. DEVELOPMENT Project status report user selected Select by developer, parcel, or other field and print or display a REVIEW/TRACKING Project (Application/Permit) Status report. DEVELOPMENT REVIEW/TRACKING Project status summary report DEVELOPMENT REVIEW/TRACKING Projects by Plan Checker/Inspector Projects by Plan Checker/Inspector reports. DEVELOPMENT REVIEW/TRACKING Provide cross-reference to other related projects, both current and historical. DEVELOPMENT Ability to provide public access (at terminal on front counter) to REVIEW/TRACKING Public Access Query limited information (controlled by user) relating to application/ permits/projects and/or parcels. DEVELOPMENT REVIEW/TRACKING Quarterly application summary DEVELOPMENT REVIEW/TRACKING Quarterly project submittal lag DEVELOPMENT Query projects or files Query using project number, name, general location, submittal REVIEW/TRACKING date, owner/developer name, site address, or parcel number DEVELOPMENT Recording and tracking development Recording and tracking of development review field survey REVIEW/TRACKING notes notes. DEVELOPMENT Relate project activity to multiple PreBuilts enable the ability to add REVIEW/TRACKING parcels Relating done with no limit on number of parcels. "related parcels" to a project on a articular arcel DEVELOPMENT Reselection of standardized spatial land Also provides definition of unique areas of interest for analyzing REVIEW/TRACKING area reporting development trend information. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 11 of 28 Comm Devel Featues City of Diamond Bar DEVELOPMENT REVIEW/TRACKING Submittals Reports Weekly, quarterly, or user-specified date range. DEVELOPMENT Supports Landscape Plan Checking Support Landscape as one type of application/permit and treat it REVIEW/TRACKING like other application/permits for construction. DEVELOPMENT REVIEWITRACKING Tickler File Provide Tickler File capability. DEVELOPMENT REVIEW/TRACKING Tickler files for permit tracking. DEVELOPMENT REVIEW/TRACKING Track & cross-reference Track and cross-reference parcel and final map activity. DEVELOPMENT T REVIELOPME Track & record resolution numbers for various projects upon City approval. DEVELOPMENT REVIEW/TRACKING Track Plan Check activity DEVELOPMENT Track plan check activity. Ability to track the various phases and type of plan check REVIEW/TRACKING activity. DEVELOPMENT REVIEW/TRACKING Track street names within the City. Tracking of review status info on both a project basis and City - DEVELOPMENT wide basis for trend analysis. Time series data or historical REVIEW/TRACKING Tracking of review status info development records can be used to anticipate and plan for development trends and car provide the basis for development pol DEVELOPMENT Transactional entry of permit REVIEW/TRACKING information DEVELOPMENT REVIEW/TRACKING Update data base interactively DEVELOPMENT REVIEW/TRACKING Utility release tracking DEVELOPMENT Weekly grading plan check status REVIEW/TRACKING report DEVELOPMENT REVIEW/TRACKING Weekly plan check status report DEVELOPMENT Weekly preliminary review status REVIEW/TRACKING report DEVELOPMENT REVIEW/TRACKING Weekly project status report DEVELOPMENT Weekly projects sorted by planner REVIEW/TRACKING report All of the proposed applications will be configured for dynamic GENERAL REQUIREMENTS Application interoperability interoperability so that relevant information can be shared without redundant data entry or lookup. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 12 of 28 Comm Devel Featues City of Diamond Bar Subsystem, Short Descripton Description � Comments i Comm Dev Features Cash can be taken and posted to the appropriate Finance GENERAL REQUIREMENTS Cash Receipts integration journals from the Community Development and/or Building & Planning counters for fees and deposits. Posts to Project Cost Accounting records if applicable. GENERAL REQUIREMENTS Customer based configuration After assistance with the initial setup, the system is designed for customer self -configuration and tailoring. GENERAL REQUIREMENTS Field access restrictions controlled by Specific users and/or user types can be restricted to read-only, system tables read/write, or no -view access to all Plans/Permits data. All applications in the system dynamically link to the City's GENERAL REQUIREMENTS Geobase integration geobase so that permit, application, code violation, etc. information can be traced from a map location (geocode), parcel, or address. GENERAL REQUIREMENTS Spell -check available on all text input Spell check function with the ability to add vocabulary is available for all screens with text input. Ability to query through a user -level command language all GEOBASE Ad Hoc Query/Report elements and layers of the data base. Ability to produce ad hoc reports and catalog command files to rerun frequently used reports. GEOBASE Maintain Parcel History Keeps all transactions relating to specific parcels on-line including Permits, Approvals, Inspections, etc. GRANT MANAGEMENT Grant activity Grant activity, performance, and status maps and reports. GRANT MANAGEMENT Historical activity maps and reports GRANT MANAGEMENT Monitor & maintain records related to project activities and status. GRANT MANAGEMENT Potential project/program site maps & reports. INSPECTION Calculates appropriate fees based on type of project and square TRACKING/OCCUPANCY Automatic Fee Calculations footage involved. Calculation formulas are table driven and can APPROVAL be modified by users. INSPECTION User defined table of valid correction codes which can be TRACKING/OCCUPANCY Correction Codes Table assigned at each stage of the application/permit/project APPROVAL inspection cycle. INSPECTION TRACKING/OCCUPANCY Daily notification Facilitates a daily notification of utility companies regarding the APPROVAL release of utilities. INSPECTION TRACKING/OCCUPANCY Enables public interaction for inspection requests through telephone and automatically APPROVAL produces inspection run sheets by area, inspector, etc. INSPECTION TRACKING/OCCUPANCY Generates reports on inspection Generates weekly, monthly semi and annual reports on APPROVAL activity inspection activity. INSPECTION Print out schedule for all outstanding inspection requests for each TRACKING/OCCUPANCY Inspector Work Schedules inspector in date order. Selectable by date range and/or APPROVAL linspector. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 13 of 28 Comm Devel Featues INSPECTION TRACKING/OCCUPANCY APPROVAL City of Diamond Bar Interact with E-mail/permit process in order to properly track and Interact with E-mail/permit process account for field generation requirements for any given project, i.e. investigation fees, plan charges, receipt of certificates, easements, CC&R's etc. INSPECTION TRACKING/OCCUPANCY Interacts with GIS a produce maps of past, present and predicted inspection activity. APPROVAL a INSPECTION TRACKING/OCCUPANCY Multidivisional Plan Check Monitoring Ability to check r the status of applications/permits/projects at L any stage of the review and approval process. APPROVA INSPECTION TRACKING/OCCUPANCY Records inspection activity Records inspection activity and provides statistical reporting of workloads. APPROVAL INSPECTION Utilizes latest technology for on-line interaction between field and TRACKING/OCCUPANCY Technology for on-line interaction office personnel regarding the status of inspections, validity of APPROVAL permits, etc., i.e. through the use of mobile telecommunication computing. INSPECTION TRACKING/OCCUPANCY Tracks inspection activity and produces temporary and final occupancy certificates. APPROVAL INSPECTION TRACKING/OCCUPANCY Tracks utility release activity final and temporary APPROVAL PLAN APPLICATION & Facilitates accurate accounting of past and present plan review TRACKING Accurate accounting workload thereby enabling an effective projection of workload in order to project plan review appointments with applicants. PLAN APPLICATION & Active Project Tracking Log Report showing all active projects and a brief summary of their TRACKING current status in the review/approval process. PLAN APPLICATION & TRACKING Assign plan review # at fees collection PLAN APPLICATION & TRACKING Calculate plan review fees. PLAN APPLICATION & As part of the application routing/approval process, committee TRACKING Committee Review comments reviews and comments can be recorded as part of the application history. PLAN APPLICATION & Facilitates efficient data entry process for projects containing TRACKING Efficient data entry multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. PLAN APPLICATION & Facilitates an efficient plan review submittal process for all types TRACKING Efficient plan review submittal process of applications, i e. building, plumbing, electrical, mechanical, grading and fire sprinkler submittals. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 14 of 28 Comm Devel Featues City of Diamond Bar Sub sysfiem -ort DescrRpn Uesccipt�onc�er�ts mm Comm PLAN APPLICATION & Interact with planning, Engineering, Fire District plan review TRACKING Establish accurate status tracking modules in order to establish accurate status of any given project. PLAN APPLICATION & Establishes bonding, easement, etc Establishes bonding, easement, legal document, etc. needs and TRACKING tracks such through the plan review, construction and archival. PLAN APPLICATION & Generates all applicable notices Facilitates the generation of all applicable notices and mailing TRACKING labels/envelopes, i.e. expiration or status, of plan check activity. PLAN APPLICATION & Genertes standardized and ad-hoc Generates reporting of plan check activity, i.e. daily, weekly, TRACKING reports monthly, quarterly, semiannually and annually. PLAN APPLICATION & Interact with development review Interact with devel. review system and parcel information system TRACKING system in order to extract pertinent data regarding projects submitted for plan review. Interact with Finance system, in real time, in order to eliminate PLAN APPLICATION & redundancy in reporting. Also must facilitate an electronic TRACKING Interact with Finance System accounting of application prior to, and during, the actual Batch process submittal process. Generates plan review receipt only upon payme PLAN APPLICATION & Interact with Planning and Engineering divisions, Park TRACKING Interfacing Development, Fire District and Finance for concurrent plan review activity and fee collection and maintenance. PLAN APPLICATION & TRACKING Links to Bond Acceptance & Release PLAN APPLICATION & Permit issuance Interacts with and provides the basis for the permit issuance TRACKING process. PLAN APPLICATION & Plan routing process Initiate plan routing process to all affected City departments, TRACKING divisions, consultants and outside agencies. PLAN APPLICATION & Planning Commission Review Status Report showing pending projects and what state they are in TRACKING report awaiting review. PLAN APPLICATION & Facilitates quick retrieval of permits, plans and retained TRACKING Quick retreival documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. Facilitates standard plan review submittal info process which PLAN APPLICATION & Standard plan review submittal info notifies applicants of deficiencies at the earliest possible step. TRACKING Produces notices of additional needs and requirements on plan check receipt. PLAN APPLICATION & Facilitates supplemental plan review activities and ties all TRACKING Supplemental plan review activities subsequent work back to the original application and/or land parcel. PLAN APPLICATION & Ability to track developer -constructed public works Limited tracking provided if property TRACKING Track developer improvements from Plan Check through construction & related. ins ection to acce tance b the Cit . Im rovements include Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 15 of 28 Comm Devel Featues City of Diamond Bar PLAN APPLICATION & Tracks developer maintenance period Phone &over -the counter inquiries Limited tracking provided if property TRACKING ACCESS related. PROJECT MANAGEMENT Ability to create user session PROJECT MANAGEMENT Fully integrated with the City's RDBMS SPECIAL STUDIES AND (MS SQL) breakdown of types of permits issues, fees collected, types of PROJECT MANAGEMENT Links to Community Development Links to Community Development Plan Check Application & These are CityView PreBuilt modules, not modules Tracking module (module currently in Bets design/testing). external applications. PROJECT MANAGEMENT On-line password updating System can periodically request user to supply a new password (variable time increments). PROJECT MANAGEMENT Password timeout and prevent old password use PROJECT MANAGEMENT Work environments which allow for Access depends on individual user or groups varios access Automatically and rapidly retrieve basic spatial and tabular PUBLIC INFORMATION Basic spatial & tabular attribute attribute information regarding a parcel/lot identified by providing ACCESS information either parcel number, street address, or spatial coordinates as a locator. PUBLIC INFORMATION through well-defined user interface mechanisms (i.e., response ACCESS Direct public info access to prompts contained in menus) rather than going to service counter staff for basic information. PUBLIC INFORMATION Phone &over -the counter inquiries Support both telephone and over-the-counter public inquiries, as ACCESS well as in-house research, operations, and analysis endeavors. A report produced monthly for City Council which show a SPECIAL STUDIES AND Monthly Building Permit Report breakdown of types of permits issues, fees collected, types of PROJECTS building for last month,fiscal year to date, and prior fiscal year to date (same period last year). Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 16 of 28 Cashiering City of Diamond Bar Exhibit F -Amended Functional Requirements.xls 2/1/2008 Page 17 of 28 Pay fees online Ability for customers to pay fees CASHERING online Print receipts Ability to produce a printed receipt (or printable CASHERING receipt, for online payments) Electronic payment Ability to accept electronic CASHERING payments Partial payments and split Split transactions allow portions of payments to use payments different payment CASHERING methods Partial payment priority Ability to identify which fees should be paid first (i.e. CASHERING in the event of partial payment) Join fees Ability to join multiple transactions so that customer can pay as a lump CASHERING sum Export to G/L system Abiity to export payment detailed information to external financial CASHERING system Prevent overpayments Prevent overpayments (i.e. disallow payment CASHERING amounts greater than amount due Integrate with development Integration between Cashiering and all other PreBuilt services, planning, licensing applications CASHERING applications Cross -functional processes Cross -functional processes between cashiering and other PreBuilt CASHERING applications Centralize payments through All fees generated through the PreBuilt applications Cashiering shall be payable via CASHERING Cashiering Authorized access Only authorized users can access the Cashiering module CASHERING Allow refunds Allows for refunds and correctly shows credits, wherever CASHERING applicable Exhibit F -Amended Functional Requirements.xls 2/1/2008 Page 17 of 28 Cashiering City of Diamond Bar Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 18 of 28 Cashiering module must Cashiering module must contain basic information contain basic information about about the case, application or permit the case, application or CASHERING permit Selected receipt auditing Cashiering "Entered By" and "Date Entered" tracking CASHERING Query transaction history Transaction history must be viewable/searchable for CASHERING each case, permit, etc. Group by Account number Ability to group data by Account CASHERING number Cashiering data capture Selected mandatory data capture requirements CASHERING requirements Data export capbaility Data export to MS Excel, MS Access, PDF, Html, RTF, CASHERING TXT Ad-hoc reporting Cashiering ad-hoc reporting tools and CASHERING interfaces Daily transaction summary CASHERING reports Smart -client technology and Ability to undertake cash receipting at remote offices decentralized cashiering using smart client technologies CASHERING requirements Payment multiple fees at Ability to group fees from different PreBuilt CASHERING once applications and pay for them in one transaction Summary level statistics for Ability to generate summary level statistics for year- CASHERING ear -end reports, etc. end reports Ad-hoc querying of cashiering CASHERING data Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 18 of 28 Code City of Diamond Bar r SybsystemSfi6rt Descriptor) Descr�pt�on ..- CODE ENFORCEMENT Archive closed cases eed to archive closed cases but have history available on divival properties or owners. New cases need to identify if there Fin a previous history. CODE ENFORCEMENT Cartographic plotting Cartographic plotting of inspection and investigation sites and distribution using parcel, street, and administrative map data. CODE ENFORCEMENT Citation records, status reports, & maps CODE ENFORCEMENT Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. CODE ENFORCEMENT Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. CODE ENFORCEMENT Code enforcement maintenance Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. CODE ENFORCEMENT Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. CODE ENFORCEMENT Code enformcemet activity reports CODE ENFORCEMENT Code violation notices and citations. CODE ENFORCEMENT Digital photo records can be recorded Digital photos collected through digital cameras, wireless phones, with inspection records and/or PDAs can be linked to an inspection record or code violation. CODE ENFORCEMENT Geometric analysis Including polygon overlay of parcel boundaries, planning/zoning code data, etc. CODE ENFORCEMENT Inspection records and run lists CODE ENFORCEMENT Interface with other systems Needs to be able to cross check with Building Permits, Plan Checks, Business Licenses, Ownership Records, and permit files. CODE ENFORCEMENT Limited access to Code Enforcement Some information is protected like who complaining party is. files CODE ENFORCEMENT On-line query: parcel tabular & map Used in data gathering associated with inspection and data investigation proceedings. CODE ENFORCEMENT Recording and tracking Recording and tracking of code enforcement, inspection, complaints, corrections, and citations data. CODE ENFORCEMENT Residential Business info data base Supports residential business types (business operating out of Contained in CityView Property Information private residence). and CityView Licensing rather than in CityView Code Enforcement CODE ENFORCEMENT Status of EnforcemnVViolation by Displays/prints all historical and/or outstanding Code Violations parcel related to a given tract, subtract, subdivision, and/or parcel. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 19 of 28 Code City of Diamond Bar CODE ENFORCEMENT Tracking of Inspection Cases Displays on-line all history and transactions related to a Code Violation including initial application through notification and remedy. Also prints detail and summary reports related to code violations, CODE ENFORCEMENT Violator Tickler file Provides review dates on violations to display/report will indicate delinquent outstanding violations or reinspection schedules. CODE ENFORCEMENT Access to City Busns License data Inspectors can query the Business License data base by name, base address, parcel, or other geographical identifier. Business Licenses can query previous or current outstanding code violations before issuing License. CODE ENFORCEMENT Building condemnation process Owner notification coordination, tracking of the eviction process, The eviction event can be tracked and coordination with the County Sheriffs office. using the "events" functionality, as well as coordination with Sheriffs Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 20 of 28 Permits City of Diamond Bar BUILDING PERMITS Ability to isolate park development Provides the ability to identify park development fees as a fees. separate type of permit/fee for selected reporting. BUILDING PERMITS Ability to restrict issuance sub -permits Provides the ability to restrict the issuance of sub -permits, i.e. electrical plumbing and mechanical, until the issuance of the BUILDING PERMITS Automatic interface to cash receipts master building permit. BUILDING PERMITS Accepts sub -permit application Provides status and dates of approval for multiple types of BUILDING PERMITS Automatic table driven permit fees permits (building, electrical, mechanical, etc.) for master permits and certificates of occupancy. BUILDING PERMITS Allows purging of transactions Ability to physically remove user specified records or groups of BUILDING PERMITS Cash receipts detail report records from the master files for authorized staff. BUILDING PERMITS Application review tickler report From user specified parameters, list of applications requesting follow-up action. BUILDING PERMITS Applications in review report List of all permit applications being reviewed because of inspection problems. BUILDING PERMITS Automatic interface to cash receipts Automatic cash receipt posting for each permit as fees are paid. Post to permit transaction history automatically as well. BUILDING PERMITS Automatic table driven permit fees All relevant permit fees, fee credits, and reimbursements are table -coded and automatically calculated (with manual override capability) when entered. BUILDING PERMITS Cash receipts detail report Report of cash receipts by date, permit type, etc., selectable at runtime. BUILDING PERMITS Cash reciept summary Cash receipt summary by date, by permit type, etc. BUILDING PERMITS Certificate of occupancy listings List of all certificates of occupancy for a range of dates, addresses, etc. BUILDING PERMITS Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. BUILDING PERMITS Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. BUILDING PERMITS Code enforcement fine tracking For permits required by Code Enforcement violations, the system CityView Cashiering enables the tracks fines and payments through the cash receipts system. transaction. CityView Code Enforcement tracks the history BUILDING PERMITS Code enforcement maintanence Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. BUILDING PERMITS Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. BUILDING PERMITS Communicate with State Ability to communicate with State or private systems for maintenance of contractor, designer, workman's compensation information, etc. in real time or through a subscription service. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 24 of 28 Permits City of Diamond Bar Subsystem �. Short, Des,01PI�r>I Nssdr�ptron ;,. �- c mrne is Permits BUILDING PERMITS Detailed inspection transaction record Provides inspection call-in, which establishes a detailed inspection record for each requested inspection. Allows tracking of approvals, denials, holds, etc. Maintains routing information for inspection scheduling, BUILDING PERMITS Facilitate efficient data entry Facilitates an efficient data entry process for projects containing multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. Also enables permit development and issuance without unnec BUILDING PERMITS Fee listings Table printout/display of the different fees for permits and sub - permit types. BUILDING PERMITS Generate certificate of occupancy Automatically generates a certificate of occupancy when all required inspections have been approved. BUILDING PERMITS Generates expiration notifications Generates expiration notifications of workers' compensation insurance, permits, etc. BUILDING PERMITS Generates permit number upon receipt of fees. CityView PreBuilts will also generate a permit number in the process before the fees are receipted BUILDING PERMITS Individual access security Provides menu option security controlling function access based on individual users access rights. BUILDING PERMITS Inspection history report Provides history/progress of inspections for a specific . address, Done in the application itself rather permit, parcel, inspector, etc. than a report. Displayed as data grid which can be exported to excel s readsheet BUILDING PERMITS Inspection schedule report Ability to produce an inspection schedule report in consideration of geographical proximity and available inspectors. BUILDING PERMITS Inspector activity summary Summary of inspections both scheduled and completed for a range of dates and/or inspectors. BUILDING PERMITS Integrated with Plan Check routing and System will not issue a permit unless all necessary Plan Check sequence approvals are completed. BUILDING PERMITS Interactive parcel maintenance Allows multiple address and owners at a given parcel and permits a search by address, tenant, owner. BUILDING PERMITS Internal or external check fees Ability to support both internal and external plan checking. Fees can be identical for either. BUILDING PERMITS Issues and tracks Public Works Will track property -based permits. permits Various workarounds for non- ro ert-based. BUILDING PERMITS Llnk to Geobase/Mapping subsystem Link to Tabular and graphics GEO-BASE for graphic displays as layers to the GIS system. BUILDING PERMITS Link to Land Management subsystem Buildings are linked to parcel data so that land use can be analyzed. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 25 of 28 Permits City of Diamond Bar Subs t m 5horh ©sscra ton Descripti+�n Comments Permits BUILDING PERMITS Links to Bond Acceptance & Release BUILDING PERMITS Links to GIS Especially for parcel database layer for flagging lots for Cityview will use the GIS Database outstanding reimbursement agreements. as its source of intial data and refresh data (one way link BUILDING PERMITS Links to Permit Fee Calculation BUILDING PERMITS Maintains inspection/completion Maintains the required inspection and completion dates for final history approval based on type of permit. BUILDING PERMITS Maintains permit applications,mult. Ability to index all permit applications by several keys including keys parcel, requester name, address, contractor name, etc. BUILDING PERMITS Maintains permittinspection history Maintains history of all permits and inspections as well as. cash receipts and other transactions related to each permit. BUILDING PERMITS Miscellaneous coded narratives Provides free form, user defined narratives with user defined codes and dates. BUILDING PERMITS Multi-level menu interface Provides access to all inquiry screens through one menu option. Functionally structured menu system with expert mode to bypass all menus if necessary. BUILDING PERMITS Multiple contractor/subcontractor suprt Supports multiple contractors and subcontractors associated with each on a permit. BUILDING PERMITS Multiple format user defined printing Printing of permits in user defined formats, with option for reprint. BUILDING PERMITS On-line help Provides on-line help at the menu or field level. BUILDING PERMITS On-line inspection record maintenance Allows interactive update of a specified inspection record. BUILDING PERMITS On-line query, multiple keys Allows query of permit database by parcel ID, property address, contractor name, property owners name, permit number, and user defined alternate ID code. BUILDING PERMITS Outstanding inspection request report List of all outstanding inspection requests by type and due date. BUILDING PERMITS PC (IBM) interface for inspection trans Ability to upload/download inspection transactions to/from a PC (MS-DOS, IBM compatible) so that inspectors can use portable PCs in the field to record their work. BUILDING PERMITS Permit fee collection Collection of cash & checks by cashier. BUILDING PERMITS Permit listings List of all permits issued and their status. BUILDING PERMITS Permit status report List of permits by status. BUILDING PERMITS Permits issued report Report of all completed (issued) permits for a specified range of dates, addresses, etc. BUILDING PERMITS Provides permit and related cost data Provides individual permit costing as well as potential additional cost such as impact fees, tap fees, user fees, etc. Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 26 of 28 Permits City of Diamond Bar Subsystem . Shock'©escripton Descriptlonl Comments 77, �. Permits BUILDING PERMITS Quick retrieval Facilitates quick retrieval of permits, plans and retained documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. BUILDING PERMITS RDBMS,data dictionary file Data is stored in a relational data base that can be amended CityView Application Builder required for management through a data dictionary by users. changes. BUILDING PERMITS Retain permit information Capable of retaining permit information without fee payment or generation of receipt until such time as the applicant can return with payment. Need to generate a 'transaction' (temporary) record without actual permit number assignment. Further enabl BUILDING PERMITS Revalidates & verifies info gathered during the plan review process, calculates all applicable fees and produces the permit document(s) for and given projects. BUILDING PERMITS Standard permit issuance Facilitates a standard permit issuance process which notifies applicants of future requirements at the earliest possible step. Produces notices of requirements on permit receipts or on attached reports. BUILDING PERMITS Tracks fees paid for all sub -permits Accepts fees paid information for each sub -permit type and posts to/from cash receipts/Revenue subsystem. BUILDING PERMITS Tracks improvement & performance Tracks the acceptance of improvement and performance bonds Will track property -based permits, bonds related to the private construction of public works various workarounds for non -property improvements. based. BUILDING PERMITS User defined codes Allows users to define codes to meet specific needs. Default codes are pre-installed. BUILDING PERMITS User defined status narrative Provides user defined comments to indicate inspection status or miscellaneous information. BUILDING PERMITS User selectable reporting criteria Allows users to select extraction criteria for various demand reports. BUILDING PERMITS Validates contractors against Bus. Lic Ability to validate the designated contractors and subcontractors against the Business License subsystem. BUILDING PERMITS Violation narrative/comments Allows descriptive text to be maintained with the status of a Tracked in CityView Code specific violation. Enforcement rather than CityView Permits & Inspections BUILDING PERMITS Contractors' Workers Comp tracking Through the contractor's license validation table, monitor the expirations of Workers Compensation insurance for all contractors working on current permits, BUILDING PERMITS Validate business licenses If requestor is a business, validates that a business license exists through an interface to the Business License subsystem Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 27 of 28 Public Portal City of Diamond Bar Subsystem' Short Descripton Description Comments PortalPublic PUBLIC PORTAL Design tools to resemble City Website Product has design tools enabling on line pages to be configured to resemble City's standard website PUBLIC PORTAL Automatic timeout Automatic timeout of on line access with inactivity PUBLIC PORTAL Search for properties Ability for contractors and citizens to retrieve (public) property information by address, owner name and street name PUBLIC PORTAL Apply for permits on line Ability for homewoners or contractors to apply for simple, over the counter permits (those where no submittals or reviews are required) on line. Applicant offered option to pay for permit on line or collect permit from City and pay within 5 days of application PUBLIC PORTAL Pay for permits on line Ability for homeowners and contractors to make secure payments on line for over-the-counter permit applications. Printable receipts should be generated automatically and a printable permit should be generated PUBLIC PORTAL Check permit status on line By keying in permit -specific information, permit applicant can check the status of their permits directly online PUBLIC PORTAL Request inspections By keying in permit -specific information for an issued permit, permit applicant can check the list of outstanding inspections on line and can request a date for the next inspection, choosing preference for am, pm or no preference for inspection time. System generates a printable receipt for inspection request. Inspection status remains as requested until City confirms with applicant PUBLIC PORTAL Citizen complaints online Citizens can register property -based complaints with the City on line. PUBLIC PORTAL Citizen complaints online Citizen offered pre -defined search options to locate property against which complaint made PUBLIC PORTAL Citizen complaints online Option for complaint entry by tenant, complainant or anonymous. If "tenant" or "complainant," entry forms have "required fields" for data entry to safeguard against bogus entries PUBLIC PORTAL Citizen complaints online Printable complaint record automatically generated for complainant PUBLIC PORTAL Planning & Zoning applications Ability for applicant to check the status of submittals and reviews for planning applications on line PUBLIC PORTAL Review hearings agenda Ability for citizens to examine planning development approval agenda for upcoming hearings of the Planning Commission or Council and list of invitees PUBLIC PORTAL Business Registration applications Ability for business owner to apply for a business license on line. Applicant receives printable confirmation of application and 5 days to go into the City to pay for license Exhibit F - Amended Functional Requirements.xls 2/1/2008 Page 28 of 28 Q Q Qv Delivered final configeration changes Final Acceptance testing Go -Live Phase completion (go -live + 90 days) Payment to be invoiced $24,522. 0 days 9 days 0 days 0 days 0 days Mon 1/21/08 Mon 1/14/08 Mon 1/28/08 Fri 4/25/08 Fri 4/25/08 Mon 1121/08 Thu 1124/08 3 Mon 1128/08 Fri 4125/08 Fri 4125/08 7 MSC Diamond Bar MSC,Diamond Bar Diamond Bar MSC 4 5 6 7�', 8 Phase III: Code, P&I, Planning 171 days Mon 2/25/08 Tue 10/21/08 Data Collection 49 days Mon 2/25/08 Thu 5/1/08 SME training (on-site) and Data Collection 40 days Mon 2/25/08 Fri 4118/08 MSC 0 Onsite Phase III kickoff -Training and Collection 5 days Mon 2/25/08 Fri 2129/08 Payment due on or before training $ 31,513. 0 days Fri 2/29/08 Fri 2/29/08 13 MSC,Diamond Bar Validate Data Collection Materials 5 days Mon 3/3/08 Fri 3/7108 13 Asses any additonal Scope items 5 days Mon 3/10/08 Fri 3114/08 15 Diamond Bar Estimate any additional Scope Items 5 days Mon 3/17/08 Fri 3121/08 16 MSC PreBuilt Configuration (remote) 30 days Mon 3/10/08 Fri 4118/08 15 MSC Project Planning (If Scope Changes) 7 days Mon 3/24/08 Tue 4/1/08 Drilldown project plan 5 days Mon 3/24/08 Fri 3128/08 17 MSC,Diamond Bar joint plan agreed 2 days Mon 3/31/08 Tue 4/1/08 20 MSC,Diamond Bar Customizations 5 days Mon 4/21/08 Fri 4125/08 R printable permit doc. 5 days Mon 4/21/08 Fri 4125/08 18 MSC Remote installation 4 days Mon 4/28/08 Thu 511/08 18,22 MSC Fine-tuning and validation 44 days Fri 5/2/08 Wed 7/2/08 24 MSC ValidationTraining (On Site) 3 days Fri 5/2/08 Tue 5/6/08 24 MSC,Diamond Bar Validation 20 days Wed 5/7/08 Tue 6/3/08 26 Diamond Bar In scope Validation Fixes 15 days Wed 5/14/08 Tue 6/3/08 27SS+5 c MSC Acceptance Testing 21 days Wed 6/4/08 Wed 7/2/08 Q Test against script 10 days Wed 6/4/08 Tue 6117/08 28 Diamond Bar,MSC In -scope fixes (remote) 10 days Wed 6/18/08 Tue 7/1/08 30 MSC Sign -off 1 day Wed 7/2/08 Wed 7/2/08 31 Diamond Bar Code freeze 1 day Wed 7/2/08 Wed 7/2/08 32SS Diamond Bar Go Live 78 days Thu 7/3/08 Tue 10/21/08 Infrastructure config 5 days Thu 7/3/08 Wed 7/9/08 29 Diamond Bar Security, network set-up and test 5 days Thu 7/10/08 Wed 7116/08 35 Diamond Bar User Training (Code, Planning, Permits) 4 days Thu 7/17/08 Tue 7122/08 36 MSC Go Live - Consultation / Facilitation (on-site) 10 days Wed 7/23/08 Tue 815/08 37 MSC Go Live 0 days Wed 7/23/08 Wed 7/23/08 38SS MSC,Diamond Bar Phase completion (go -live +90 days) 0 days Tue 10/21/08 Tue 10/21/08 Diamond Bar Q Payment to be invoiced $ 47,263. 0 days Tue 10/21/08 Tue 10/21/08 40 MSC Letter of PROJECT Completion 0 days Tue 10/21/08 Tue 10/21/08 Diamond Bar Final Payment to be invoiced $ 37,500. 0 days Tue 10/21/08 Tue 10/21/08 41 MSC mond Bar ar Bar,MSC iamond Bar iamond Bar Bar Bar Comm Devel Featues .x City of Diamond Bar Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 1 of 29 a tIe W f Y Comm BUILDING PERMITS Ability to isolate park development Provides the ability to identify park development fees as a fees. separate type of permit/fee for selected reporting. Provides the ability to restrict the issuance of sub -permits, i.e. BUILDING PERMITS Ability to restrict issuance sub -permits electrical plumbing and mechanical, until the issuance of the master building permit. Provides status and dates of approval for multiple types of BUILDING PERMITS Accepts sub -permit application permits (building, electrical, mechanical, etc.) for master permits and certificates of occupancy. BUILDING PERMITS Allows purging of transactions Ability to physically remove user specified records or groups of records from the master files for authorized staff. BUILDING PERMITS Application review tickler report From user specified parameters, list of applications requesting follow-up action. BUILDING PERMITS Applications in review report List of all permit applications being reviewed because of inspection problems. BUILDING PERMITS Archive current permits to histo When a permit is completed, move it to history so current permits do not interfere with performance. BUILDING PERMITS Automatic interface to cash receipts Automatic cash receipt posting for each permit as fees are paid. Post to permit transaction history automatically as well. All relevant permit fees, fee credits, and reimbursements are BUILDING PERMITS Automatic table driven permit fees table -coded and automatically calculated (with manual override capability) when entered. BUILDING PERMITS Backup and recover procedures Backup procedures are a menu option and can be run Provided by Database backup utility, not within unattended. CityView. BUILDING PERMITS Cash receipts detail report Report of cash receipts by date, permit type, etc., selectable at runtime. BUILDING PERMITS Cash reciept summary Cash receipt summary by date, by permit type, etc. BUILDING PERMITS Certificate of occupancy listings List of all certificates of occupancy for a range of dates, addresses, etc. BUILDING PERMITS Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. BUILDING PERMITS Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. BUILDING PERMITS Code enforcement fine tracking For permits required by Code Enforcement violations, the system tracks fines and payments through the cash receipts system. BUILDING PERMITS Code enforcement maintanence _l_ �Vuu e�lwrcellient maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. BUILDING PERMITS Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 1 of 29 Comm Devel Featues City of Diamond Bar y. 141,.. o, m�"- criptan .Cscript�o y Comm Dev Features Ability to communicate with State or private systems for BUILDING PERMITS Communicate with State maintenance of contractor, designer, workman's compensation information, eta in real time or through a subscription service. Through the contractor's license validation table, monitor the BUILDING PERMITS Contractors' Workers Comp tracking expirations of Workers Compensation insurance for all Tracked in CityView Licensing contractors working on current permits. Provides inspection call-in, which establishes a detailed BUILDING PERMITS Detailed inspection transaction record inspection record for each requested inspection. Allows tracking of approvals, denials, holds, etc. Maintains routing information for inspection scheduling. Facilitates an efficient data entry process for projects containing BUILDING PERMITS Facilitate efficient data entry multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. Also enables permit development and issuance without unnec BUILDING PERMITS Fee listings Table printout/display of the different fees for permits and sub - permit types. BUILDING PERMITS Generate certificate of occupancy Automatically generates a certificate of occupancy when all required inspections have been approved. BUILDING PERMITS Generates expiration notifications Generates expiration notifications of workers' compensation insurance, permits, etc. BUILDING PERMITS Generates permit number upon receipt of fees. BUILDING PERMITS Generates revenue report for park development fees. BUILDING PERMITS Individual access security Provides menu option security controlling function access based on individual users access rights. Done in the application itself rather than a BUILDING PERMITS Inspection history report Provides history/progress of inspections for a specific . address, report. Displayed as data grid which can be permit, parcel, inspector, etc. exported to excel spreadsheet for further manipulation BUILDING PERMITS Inspection schedule report Ability to produce an inspection schedule report in consideration of geographical proximity and available inspectors. BUILDING PERMITS Inspector activity summary Summary of inspections both scheduled and completed for a range of dates and/or inspectors. BUILDING PERMITS Integrated with Plan Check routing and System will not issue a permit unless all necessary Plan Check sequence aoorovals ora rmmnlatpri BUILDING PERMITS Interactive parcel maintenance Allows multiple address and owners at a given parcel and permits a search by address, tenant, owner. Interacts with finance system, in real time, in order to eliminate BUILDING PERMITS Interface with Finance redundancy in reporting. Also must facilitate an electronic Batch process for integration accountin of Permit Prior to and during, the actual issuance Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 2 of 29 Comm Devel Featues City of Diamond Bar 21 S systemsPk��ff � Uescri Des�i'��Sionm § C�mrnent. 4� �Sto>rt W.. a !Comm Dev Features BUILDING PERMITS Internal or external check fees Ability to support both internal and external plan checking. Fees can be identical for either. BUILDING PERMITS Issues and tracks Public Works permits BUILDING PERMITS Link to Geobase/Mapping subsystem Link to Tabular and graphics GEO-BASE for graphic displays as layers to the GIS system. BUILDING PERMITS Link to Land Management subsystem Buildings are linked to parcel data so that land use can be analyzed. BUILDING PERMITS Links to Bond Acceptance & Release BUILDING PERMITS Links to GIS Especially for parcel database layer for flagging lots for outstanding reimbursement agreements. BUILDING PERMITS Links to Permit Fee Calculation BUILDING PERMITS Maintains inspection/completion Maintains the required inspection and completion dates for final history approval based on type of permit. BUILDING PERMITS Maintains permit applications,mult. Ability to index all permit applications by several keys including keys parcel, requestor name, address, contractor name, etc. BUILDING PERMITS Maintains permitlinspection history Maintains history of all permits and inspections as well as. cash receipts and other transactions related to each permit. BUILDING PERMITS Miscellaneous coded narratives Provides free form, user defined narratives with user defined codes and dates. Provides access to all inquiry screens through one menu option. BUILDING PERMITS Multi-level menu interface Functionally structured menu system with expert mode to bypass all menus if necessary. BUILDING PERMITS Multiple contractor/subcontractor suprt Supports multiple contractors and subcontractors associated with each on a permit. BUILDING PERMITS Multiple format user defined printing Printing of permits in user defined formats, with option for reprint. BUILDING PERMITS On-line help Provides on-line help at the menu or field level. BUILDING PERMITS On-line inspection record maintenance Allows interactive update of a specified inspection record. Allows query of permit database by parcel ID, property address, BUILDING PERMITS On-line query, multiple keys contractor name, property owners name, permit number, and user defined alternate ID code. BUILDING PERMITS Outstanding inspection request report I List of all outstanding inspection requests by type and due date. Ability to upload/download inspection transactions to/from a PC BUILDING PERMITS PC (IBM) interface for inspection trans (MS-DOS, IBM compatible) so that inspectors can use portable PCs in the field to record their work. BUILDING PERMITS Permit fee collection Collection of cash & checks by cashier. BUILDING PERMITS Permit listings List of all permits issued and their status. BUILDING PERMITS Permit status report List of permits by status. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 3 of 29 Comm Devel Featues City of Diamond Bar SutSsy stem i�Desciri 9ta � t .�_. , � b k �� ���: �>}= ��� ,� p r�� Descr�pti®n �� g ��� �o�m�n �.{_ s � , �j� , � � ;Comm Dev Features BUILDING PERMITS Permits issued report Report of all completed (issued) permits for a specified range of dates, addresses, etc. BUILDING PERMITS Provides permit and related cost data Provides individual permit costing as well as potential additional cost such as impact fees, tap fees, user fees, etc. Facilitates quick retrieval of permits, plans and retained BUILDING PERMITS Quick retrieval documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. BUILDING PERMITS RDBMS,data dictionary file Data is stored in a relational data base that can be amended management through a data dictionary by users. BUILDING PERMITS Remove temporary permits Purge file of expired temporary permits. Capable of retaining permit information without fee payment or BUILDING PERMITS Retain permit information generation of receipt until such time as the applicant can return with payment. Need to generate a 'transaction' (temporary) record without actual permit number assignment. Further enabl gathered during the plan review process, calculates all BUILDING PERMITS Revalidates & verifies info applicable fees and produces the permit document(s) for and given projects. Facilitates a standard permit issuance process which notifies BUILDING PERMITS Standard permit issuance applicants of future requirements at the earliest possible step. Produces notices of requirements on permit receipts or on attached reports. BUILDING PERMITS Tracks fees paid for all sub -permits Accepts fees paid information for each sub -permit type and posts to/from cash receipts/Revenue subsystem. BUILDING PERMITS Tracks improvement & performance Tracks the acceptance of improvement and performance bonds bonds related to the private construction of public works improvements. BUILDING PERMITS User defined codes Allows users to define codes to meet specific needs. Default codes are pre-installed. BUILDING PERMITS User defined status narrative Provides user defined comments to indicate inspection status or miscellaneous information. BUILDING PERMITS User selectable reporting criteria Allows users to select extraction criteria for various demand reports. BUILDING PERMITS ��Validateess licenses If requestor is a business, validates that a business license exists through an interface to the Business License subsystem BUILDING PERMITS Validates contractors against Bus. Lic Ability to validate the designated contractors and subcontractors against the Business License subsystem. BUILDING PERMITS Violation narrative/comments Allows descriptive text to be maintained with the status of a specific violation. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 4 of 29 Comm Devel Featues City of Diamond Bar . � � ..... ',Y �"f�i S ,^Y=,S¥" "+^ t �' Subsystem - _ iptcrrh., 4 �• � � v� '�&' f •.£ � r ...._,,. , 3, i. ..,� .ep ..�..:r+ Wib : '- v ,. -. d v ., #,. k � SF. i`s'. .. 4'� " �� � ���, N� }��y�� �'� .{s -. x �� � 1-i -x,.43' �, Comm Dev Features Inspectors can query the Business License data base by name, CODE ENFORCEMENT Access to City Busns License data address, parcel, or other geographical identifier. Business base Licenses can query previous or current outstanding code violations before issuing License. Need to archive closed cases but have history available on CODE ENFORCEMENT Archive closed cases indivival properties or owners. New cases need to identify if there is a previous history. CODE ENFORCEMENT Building condemnation process Owner notification coordination, tracking of the eviction process, and coordination with the County Sheriffs office. CODE ENFORCEMENT Cartographic plotting Cartographic plotting of inspection and investigation sites and distribution using parcel, street, and administrative map data. CODE ENFORCEMENT Citation records, status reports, & maps CODE ENFORCEMENT Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. CODE ENFORCEMENT Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. Code enforcement maintenance provides for specific code CODE ENFORCEMENT Code enforcement maintenance enforcement violations maintained in conjunction with the land use record for a parcel. CODE ENFORCEMENT Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. CODE ENFORCEMENT Code enformcemet activity reports CODE ENFORCEMENT Code violation notices and citations. CODE ENFORCEMENT Digital photo records can be recorded Digital photos collected through digital cameras, wireless phones, with inspection records and/or PDAs can be linked to an inspection record or code violation. CODE ENFORCEMENT Geometric analysis Including polygon overlay of parcel boundaries, planning/zoning code data, etc. CODE ENFORCEMENT Inspection records and run lists Needs to be able to cross check with Building Permits, Plan CODE ENFORCEMENT Interface with other systems Checks, Business Licenses, Ownership Records, and permit files. CODE ENFORCEMENT Limited access to Code Enforcement files Some information is protected like who complaining party is. CODE ENFORCEMENT On-line query: parcel tabular & map Used in data gathering associated with inspection and data investigation proceedings. CODE ENFORCEMENT Recording and tracking Recording and tracking of code enforcement, inspection, complaints, corrections, and citations data. CODE ENFORCEMENT Residential Business info data base Supports residential business types (business operating out of private residence). Exhibit F - Amended Functional Requirements,xls 1/31/2008 Page 5 of 29 Comm Devel Featues City of Diamond Ba . q am �"2 3W�i ripfo Wes V1 X s N Co tments s Comm Dev Features CODE ENFORCEMENT Status of Enforcemnt/Violation by Displays/prints all historical and/or outstanding Code Violations parcel related to a given tract, subtract, subdivision, and/or parcel. CODE ENFORCEMENT Tabular data manipulation Including address matching, statistical analysis, storage, and report generation. Displays on-line all history and transactions related to a Code CODE ENFORCEMENT Tracking of Inspection Cases Violation including initial application through notification and remedy. Also prints detail and summary reports related to code violations. CODE ENFORCEMENT Violator Tickler file Provides review dates on violations to display/report will indicate delinquent outstanding violations or reinspection schedules. COMPUTER ASSISTED PLAN CHECKING Access to Codes data base On-line access to city codes, ordinances, and zoning ordinances. COMPUTER ASSISTED PLAN CHECKING Active Permits by Project Type COMPUTER ASSISTED PLAN CHECKING Active Permits report COMPUTER ASSISTED PLAN CHECKING Architect Data Base Support and interfaces to a data base of Architects with names, Must be tracked in Cit View Licensing Y g addresses, licenses, etc. PreBuilt. COMPUTER ASSISTED PLAN Permit applications serve as preliminary data entry for Building or Automatic Application -to -Permit other Permits and operate on the same tables and data bases. CHECKING changes As steps are completed in the application process, appropriate permits are generated by the computer to be issued on user dem COMPUTER ASSISTED PLAN ChanAllows for change of occupancy for permits or applications at any Change of Occupancy CHECKING level. COMPUTER ASSISTED PLAN User maintained table with Conditions of Approval for all types of CHECKING Conditions of Approval Table permits which can be linked to applications and/or permits at all levels. COMPUTER ASSISTED PLAN Correction Lists Following inspections, correction lists can be generated for CHECKING applications/permits. COMPUTER ASSISTED PLAN Date Activated Fee Schedule Ability to automatically force fee schedule changes as of a CHECKING specific (future) date. COMPUTER ASSISTED PLAN Support and interfaces to a data base of developers with names, Developer Data Base CHECKING addressed, license numbers, etc. COMPUTER ASSISTED PLAN -Supports and interfaces to a data base of Engineer - CHECKING Engineer Data Base a addresses, licenses, etc. COMPUTER ASSISTED PLAN CHECKING Expirations Report Exhibit F - Amended Functional Requirements. AS 1/31/2008 Comm Devel Featues City of Diamond Bar Exhibit F - Amended Functional Requirements.xls 1/31/2008 n; 7 'Comm Dev Features Shows what fees have been charged, what has been collected, COMPUTER ASSISTED PLAN Fees ChargedlCollected/Due Report what is due and past due, and projects fee revenues based on CHECKING pending applications or permits. Handles deposits and deposit refunds when projects are closed or completed. COMPUTER ASSISTED PLAN Field level and ftion security unc Has the ability to restrict access (view, update, delete, etc.) to CHECKING specific data fields and processing functions with the subsystem. COMPUTER ASSISTED PLAN Fixed or Estimated Fees Fees can be either fixed or estimated and are so indicated on CHECKING printouts. COMPUTER ASSISTED PLAN Forecast revenue Agility to forecast revenue from several different fund sources CHECKING and allocate projects to multiple funding sources. COMPUTER ASSISTED PLAN CHECKING Inspection Summary Report COMPUTER ASSISTED PLAN CHECKING Inspector Activity Report COMPUTER ASSISTED PLAN Inspector Assignment Ability to preassign specific inspectors to specific CHECKING applications/permits. COMPUTER ASSISTED PLAN Inspector Run Sheets Produces summary and detail lists of inspections required by CHECKING assigned inspector. COMPUTER ASSISTED PLAN Interactive Fee Schedule maintenance Ability to updateichange fees schedules without changing fees CHECKING for applications or permits already in process. COMPUTER ASSISTED PLAN CHECKING Late Projects Report COMPUTER ASSISTED PLAN Link and Sequence Appl/Permits Automatically links the phases of the plan together, such as CHECKING plumbing, foundation, electrical, etc. COMPUTER ASSISTED PLAN Link to GEOBASE by parcel or Ability to query by parcel or address for all applications and/or CHECKING address permits issued or pending. COMPUTER ASSISTED PLAN Links to GIS Links to GIS for determining g project areas. COMPUTER ASSISTED PLAN Supports mapping overlays by Assessment District, School, CHECKING Mapping Overlays General Plan, Parcel, Street Address, Inspection Area, or other user defined GEO-BASE layers. COMPUTER ASSISTED PLAN Supports the application/permiUinspection process through CHECKING Multi -departmental Review Process various departmental stages such as Planning, Engineering, Building & Safety, etc. COMPUTER ASSISTED PLAN Multi -Permit Issuance Prints all types of permits (Encroachment, Grading, Construction, CHECKING Landscaping, etc.) in groups or one at a time. COMPUTER ASSISTED PLAN Override default or computed fields Ability to override, with appropriate security, fields that have been CHECKING computed or defaulted during data entry. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Comm Devel Featues City of Diamond Bar �i,aga. yx€ ! .$� S��;F.'; s ... "''�sc'°,'"'^ fnment MIR, �pwm »+%°-��" ,. `. - a.-: rm. ... ,:... h « :$ A� , "-,„ _• - `§} ,.r,�n a r "d^i 3 -mss ° Comm Dev Features COMPUTER ASSISTED PLAN CHECKING permits Issued Report Weekly, monthly, Quarterly, or user-specified dates. Permit applications or proposals are monitored through all of the COMPUTER ASSISTED PLAN Plan relevant building phases such as Grading, Mechanical, Electrical, Check Monitoring/Table Driven CHECKING plumbing, Building (Structural), Fire Sprinklers. Phases are user- specified and table driven. COMPUTER ASSISTED PLAN CHECKING Project Activity Report COMPUTER ASSISTED PLAN Project Area Specification Ability to assign specific project references to applications or CHECKING permits for grouping into cost and status reports. COMPUTER ASSISTED PLAN CHECKING Project Status Summary COMPUTER ASSISTED PLAN Select by developer, parcel, or other field and print or display a Project Status, user selected CHECKING Project (Application/Permit) Status report. COMPUTER ASSISTED PLAN Project/Plan Check/Permit Cross Ref. Cross reference each application/permit by Project, Plan Check, CHECKING Subsequent (Prior), Transmittal numbers. COMPUTER ASSISTED PLAN CHECKING Projects by Plan Checker/Inspector COMPUTER ASSISTED PLAN Ability to provide public access (at terminal on front counter) to CHECKING Public Access Query limited information (controlled by user) relating to applications/permits/projects and/or parcels. COMPUTER ASSISTED PLAN Has the ability to calculate fees based on acreage, sq feet, or Relate Fees to Acreage, Size CHECKING other size factors. COMPUTER ASSISTED PLAN CHECKING Relocation Permits Supports relocation or redirecting permits. COMPUTER ASSISTED PLAN ReplicateAbility to replicate data from previous entry during data entry to key in data entry CHECKING expedite data entry of multiple applications or permits. COMPUTER ASSISTED PLAN CHECKING Submittals Report Weekly, Quarterly, or user-specified date range. COMPUTER ASSISTED PLAN Supports Landscape Plan Checking Supports Landscaping as one type of application/permit and CHECKING treats it like other application/permits for construction. COMPUTER ASSISTED PLAN SuAllows for as many reinspections as necessary to pass approval Supports unlimited Reinspections CHECKING and maintains history and comments for each. COMPUTER ASSISTED PLAN Supports multiple, user -defined permit types with specific fees or r`ucr+v,Kir Table-driven Fee Calculations fee ran❑as Permits tvnes might include Building Electrical Mechanical, Plumbing, Fire Sprinklers, Grading, etc. COMPUTER ASSISTED PLAN TSupports the ability to grant temporary or conditional occupancy Temporary Occupancy Permit CHECKING with appropriate follow-up monitoring, COMPUTER ASSISTED PLAN Tracks Bonds Keeps tracks of bonds submitted for projects and expiration CHECKING dates. Exhibit F - Amended Functional Requirements.xis 1/31/2008 Comm Devel Featues City of Diamond Bar :.�....ilkX41 Subsystem Cscrr" tecrr f ;$too °tong fin. two L pf,; Comments cw � 3. ..` , _ 3' �, �".. �, '� ..,. .- S-„ �'`,^A` .., .ti a -..,.i ". ; ✓.Coro-- ^ �.: � a . afiza.i % >a S a ` .G'x d ,Comm COMPUTER ASSISTED PLAN On-line inputlupdate of submittal information for each stage of Tracks Status for Applications/Permits CHECKING the application and permit process. COMPUTER ASSISTED PLAN Transactional History for Appl/Permits Automatically retains all transactions for each application or CHECKING permit and can display or print on demand. An unlimited number of Conditions of Approval can be linked to COMPUTER ASSISTED PLAN Unlimitedeach application/permit with date and status flags for monitoring. Conditions of Approvals CHECKING Supports table entries as well as free -form or special conditions not in the table. COMPUTER ASSISTED PLAN Ability to download names address, etc to PC-based word Word Processing interface Merging of information into form letters is CHECKING processors used by City, undertaken within the CityView PreBuilts, not within a third party Word Processor DEVELOPMENT Improvements include streets, storm drains, curb, gutter, Acceptance of improvements Provided these are property -related. There REVIEW/TRACKING sidewalks, landscaped areas, and parks. are workarounds in the PreBuilts for dealing with non -parcel related improvements DEVELOPMENT Access to Code Data Base On-line access to City codes, ordinances, and zoning REVIEW/TRACKING ordinances. PreBuilts will track Council meetings and DEVELOPMENT Ability to review previous Council Actions relating to specific results, as well ability to add Council minutes REVIEW/TRACKING Access to Legislative History issues, codes, ordinances, special waivers, etc. Ability to to records. Code Enforcement enables perform textual string search on key word or phrases. tracking of Council actions in the "events" functionality. DEVELOPMENT REVIEW/TRACKING Archive & retrieve completed projects DEVELOPMENT Automated referencing of manual files and bibliographic indexing Automated referencing REVIEW/TRACKING capabilities. DEVELOPMENT Building Permit Ability to interact with Building Permit system to indicate REVIEW/TRACKING approval of plans prior to permit issuance. DEVELOPMENT REVIEW/TRACKING Create user defined tables for file types, building codes, committee codes, etc. DEVELOPMENT indicating development opportunities and constraints associated REVIEWITRACKING Customized reports and graphics with specific projects proposed by potential developers or Reports now, and graphics will be in a future builders. version DEVELOPMENT Detection of expiration dates (i.e., automated tickler files), and Detection of expiration dates REVIEW/TRACKING automated generated of expiration/renewal notices. DEVELOPMENT Development review status maps & RFVIFWITRAr_KING rannrtc DEVELOPMENT REVIEW/TRACKING Development status reports and logo DEVELOPMENT REVIEWITRACKING Direct printing reports Ability to direct printing of reports to any selected output device. DEVELOPMENT REVIEW/TRACKING Establish security for RDB by user Done at field level Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 9 of 29 Comm Devel Featues City of Diamond Bar `�' �kk i''� ,Y � ' i Bf q• � lb �' S` J"3'4 't� 2„ 8. ubsystem �; 9 ShoeClescri ton Descr""' tirrn �' �f x M-ry 3 Comm Comm 1 DEVELOPMENT REVIEWITRACKING Expiration, denial. and renewal notices DEVELOPMENT Has the ability to restrict access (view, update, delete, etc.) to REVIEW/TRACKING Field level and function security specific data fields and processing functions with the subsystem. Generate following reports: weekly project status, weekly plan DEVELOPMENT check status, weekly grading plan check status, weekly REVIEW/TRACKING Generate reports on request for preliminary review status, weekly tickler file, weekly projects sorted by planner, monthly projects submitted with time/date stamp, DEVELOPMENT When required identification and notification of affected property REVIEW/TRACKING Identification and notification owners/residents (e.g., creation of 300 -foot radius area and corresponding mailing list). DEVELOPMENT Interface w/Community Devel REVIEW/TRACKING subsystems DEVELOPMENT Ability to access: parcel info, historical site designation, general REVIEWITRACKING Interface with City's GEOBASE and specific plan layers, zoning information, parcel history ySE (splits, combinations, reparcels), site address, project file info, and project permit info. DEVELOPMENT REVIEW/TRACKING Interface with City's GEOBASE To generate maps at various scales. DEVELOPMENT REVIEW/TRACKING Ability to interface with City's word Processing system for Interface with City's word processing Merging of information into form letters is generation of mailing labels and letters. undertaken within the CityView PreBuilts, not DEVELOPMENT within a third party Word Processor REVIEW/TRACKING Report showing the status of all development applications by Land Developer Reviewer Log address and a summary of submissions. DEVELOPMENT REVIEW/TRACKING Late Projects Report DEVELOPMENT Link the GEOBASE by parcel or Ability to query by parcel or address for all applications and/or REVIEW/TRACKING address permits issued or pending. DEVELOPMENT Links to bond acceptance and release REVIEW/TRACKING module DEVELOPMENT REVIEWITRACKING Miscellaneous permits DEVELOPMENT Monthly commercial projects status REVIEW/TRACKING report DEVF_I nPMFNT ee, ki„: .._._:_ ---:- — REVIEW/TRACKING y iuuua�nai yi��ecw us stat report DEVELOPMENT Monthly institutional projects status REVIEW/TRACKING report DEVELOPMENT Monthly mixed use project status REVIEW/TRACKING report Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 10 of 29 Comm Devel Featues City of Diamond Bar h� Subs: ste` .r . , J1 1 �.: 5ho. tic oY mwm- script n� i r �scriP n 5 k Ccmmonts. ", Comm Dev Features 91:041lueft1knigil I Monthly projects expiredlwithdrawn REVIEW/TRACKING report DEVELOPMENT Monthly projects submitted with REVIEW/TRACKING time/date stamp report DEVELOPMENT Monthly residential non -tract project REVIEW/TRACKING status report DEVELOPMENT Supports the application/permit/inspection process through REVIEW/TRACKING Multi -departmental Review Process various departmental stages such as Planning, Engineering, Building & Safety, etc. DEVELOPMENT REVIEW/TRACKING Multi -Permit Issuance Prints all types of permits (Signs, home Occupations, temporary use, etc.) in groups or one at a time. DEVELOPMENT REVIEW/TRACKING Permit application documents DEVELOPMENT REVIEW/TRACKING Permit status & activity reports with graphics. DEVELOPMENT REVIEWITRACKING Project descriptions Unlimited text in free form capability. DEVELOPMENT REVIEW/TRACKING Project status report user selected eporected Select by developer, parcel, or other field and print or display a Project (Application/Permit) Status report. DEVELOPMENT REVIEW/TRACKING Project status summary report DEVELOPMENT REVIEW/TRACKING Projects by Plan Checker/Inspector Projects by Plan Checker/Inspector reports. DEVELOPMENT REVIEW/TRACKING Provide cross-reference to other related projects, both current and historical. DEVELOPMENT Ability to provide public access (at terminal on front counter) to REVIEW/TRACKING Public Access Query limited information (controlled by user) relating to application/ permits/projects and/or parcels. DEVELOPMENT REVIEW/TRACKING Quarterly application summary DEVELOPMENT REVIEW/TRACKING Quarterly project submittal log DEVELOPMENT REVIEW/TRACKING Query projects or files Query using: project number, name, general location, submittal date, owner/developer name, site address, or parcel number DEVELOPMENT IRecording and tracking development Recording and tmnking of develn_pmcnt review field �UNey V REVIEW/TRACKING notes notes. PreBuilts enable the ability to add DEVELOPMENT Relate project activity to multiple REVIEW/TRACKING parcels Relating done with no limit on number of parcels. "related parcels" to a project on a DEVELOPMENT Reselection of standardized spatial Also provides definition of unique areas of interest for analyzing articular arcel REVIEW/TRACKING larea and reporting development trend information. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 11 of 29 Comm Devel Featues City of Diamond Bar a_ i'i, " f i ..''.�`.+ r.?s a,"; +,�'`' `,.�„T,"--°"a r� $c`ear� £tz �,�k,'�,"�^ ,e` �..: a.. ' r d.•,.., ;,;.`_ Subs; ,Comm Dev Features DEVELOPMENT REVIEW/TRACKING Submittals Reports Weekly, quarterly, or user-specified date range. DEVELOPMENT Supports LSu p Support Landscape as one type of a p lication/ ermit and treat it REVIEW/TRACKING upporandscape Plan Checking like other application/permitsfor construction. DEVELOPMENT REVIEW/TRACKING Tickler File Provide Tickler File capability. DEVELOPMENT REVIEW/TRACKING Tickler files for permit tracking. DEVELOPMENT REVIEW/TRACKING Track & cross-reference Track and cross-reference parcel and final map activity. DEVELOPMENT REVIEW/TRACKING Track & record resolution numbers for various projects upon City approval. DEVELOPMENT REVIEW/TRACKING Track Plan Check activity. DEVELOPMENT Track plan Ability to track the various phases and type of plan check REVIEW/TRACKING an check activity. activity. DEVELOPMENT REVIEW/TRACKING Track street names within the City. Tracking of review status info on both a project basis and City - DEVELOPMENT wide basis for trend analysis. Time series data or historical REVIEW/TRACKING Tracking of review status info development records can be used to anticipate and plan for development trends and can provide the basis for development pol DEVELOPMENT Transactional entry of permit REVIEW/TRACKING information DEVELOPMENT REVIEW/TRACKING Update data base interactively DEVELOPMENT REVIEW/TRACKING Utility release tracking DEVELOPMENT Weekly grading plan check status REVIEW/TRACKING report DEVELOPMENT REVIEW/TRACKING Weekly plan check status report DEVELOPMENT Weekly preliminary review status REVIEW/TRACKING report DEVELOPMENT REVIEW/TRACKING Weekly project status report DEVELOPMENT Weekly projects sorted by planner REVIEW/TRACKING report All of the proposed applications will be configured for dynamic GENERAL REQUIREMENTS Application interoperability interoperability so that relevant information can be shared without redundant data entry or lookup. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 12 of 29 Comm Devel Featues City of Diamond Bar ,.t 5vim. sp ¢_e ..., ,, >,x,. r,., r` '. s. ,>:. f., m'.....> n•z ,x.� ', ';'{ ". ' ?,!, J r is R i '.3 Des+cri tod , Comm Dev Features Cash can be taken and posted to the appropriate Finance ournals from the Communitv Development and/or Building & GENERAL REQUIREMENTS Cash Receipts integration - Planning counters for fees and deposits. Posts to Project Cost Accounting records if applicable. GENERAL REQUIREMENTS Customer based configuration After assistance with the initial setup, the system is designed for customer self -configuration and tailoring. GENERAL REQUIREMENTS Field access restrictions controlled by Specific users and/or user types can be restricted to read-only, system tables read/write, or no -view access to all Plans/Permits data. All applications in the system dynamically link to the City's GENERAL REQUIREMENTS Geobase integration geobase so that permit, application, code violation, etc. information can be traced from a map location (geocode), parcel, or address. GENERAL REQUIREMENTS Spell -check available on all text input Spell check function with the ability to add vocabulary is available for all screens with text input. Ability to query through a user -level command language all GEOBASE Ad Hoc Query/Report elements and layers of the data base. Ability to produce ad hoc reports and catalog command files to rerun frequently used reports. GEOBASE Maintain Parcel History Keeps all transactions relating to specific parcels on-line including Permits, Approvals, Inspections, etc. GRANT MANAGEMENT Grant activity Grant activity, performance, and status maps and reports. GRANT MANAGEMENT Historical activity maps and reports GRANT MANAGEMENT Monitor & maintain records related to project activities and status. GRANT MANAGEMENT Potential project program site maps & reports. INSPECTION Calculates appropriate fees based on type of project and square TRACKING/OCCUPANCY Automatic Fee Calculations footage involved. Calculation formulas are table driven and can APPROVAL be modified by users. INSPECTION User defined table of valid correction codes which can be TRACKING/OCCUPANCY Correction Codes Table assigned at each stage of the application/permit/project APPROVAL inspection cycle. INSPECTION TRACKING/OCCUPANCY Daily notification Facilitates a daily notification of utility companies regarding the APPROVAL release of utilities. INSPECTION TRACKING/OCCUPANCY Enables public interaction for inspection requests through telephone and automatically APPROVAL produces inspection run sheets by area, inspector, etc. INSPECTION TRACKING/OCCUPANCY Generates reports on inspection Generates weekly, monthly semi and annual reports on APPROVAL activity inspection activity. INSPECTION Print out schedule for all outstanding inspection requests for each TRACKING/OCCUPANCY Inspector Work Schedules inspector in date order. Selectable by date range and/or APPROVAL linspector. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 13 of 29 Comm Devel Featues City of Diamond Bar a04, t fy .s' ,:. 74 3,k -t'-*'. -IMM YP rPs" .:.t 3 -;i" i yc. $ 3 3.� { A✓� �% } fi': " ' .., c <, 4i. Comm Dev Features INSPECTION Interact with E-mail/permit process in order to properly track and TRACKING/OCCUPANCY Interact with F-mail/nermit nrncecsaccount for field generation requirements for any given project, APPROVAL r ----- i.e. investigation fees, plan charges, receipt of certificates, easements, CC&R's etc. INSPECTION TRACKING/OCCUPANCY Interacts with GIS to produce maps of past, present and predicted inspection APPROVAL activity. INSPECTION TRACKING/OCCUPANCY Multidivisional Plan Check Monitoring Ability to check on the status of applications/permits/projects at APPROVAL any stage of the review and approval process. INSPECTION TRACKING/OCCUPANCY Records inspection activity Records inspection activity and provides statistical reporting of APPROVAL workloads. INSPECTION Utilizes latest technology for on-line interaction between field and TRACKING/OCCUPANCY Technology for on-line interaction office personnel regarding the status of inspections, validity of APPROVAL permits, etc., i.e. through the use of mobile telecommunication computing. INSPECTION TRACKING/OCCUPANCY Tracks inspection activity and produces temporary and final occupancy certificates. APPROVAL INSPECTION TRACKING/OCCUPANCY Tracks utility release activity final and temporary APPROVAL PLAN APPLICATION & Facilitates accurate accounting of past and present plan review TRACKING Accurate accounting workload thereby enabling an effective projection of workload in order to project plan review appointments with applicants. PLAN APPLICATION & Active Project Tracking Log Report showing all active projects and a brief summary of their TRACKING current status in the review/approval process. PLAN APPLICATION & TRACKING Assign plan review # at fees collection PLAN APPLICATION & TRACKING Calculate plan review fees. PLAN APPLICATION & As part of the application routingiapproval process, committee TRACKING Committee Review comments reviews and comments can be recorded as part of the application history. PLAN APPLICATION & Facilitates efficient data entry process for projects containing TRACKING Efficient data entry multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. PLAN APPLICATION & Facilitates an efficient plan review submittal process for all types TRACKING Efficient plan review submittal process of applications, i.e. building, plumbing, electrical, mechanical, grading and fire sprinkler submittals. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 14 of 29 Comm Devel Featues City of Diamond Bar •. „'k+' �u " ; 3. '&� kd.'. a jp ;. ... P .kY«L r`. s$ 4 > v'4, a >. s ; f .,, z e .., , i '�k' , :ria '^' vim"i s stet Y Comm Dev Features PLAN APPLICATION & Interact with planning, Engineering, Fire District plan review TRACKING Establish accurate status tracking modules in order to establish accurate status of any given project. PLAN APPLICATION & Establishes bonding, easement, etc Establishes bonding, easement, legal document, etc. needs and TRACKING tracks such through the plan review, construction and archival. PLAN APPLICATION & Generates all applicable notices Facilitates the generation of all applicable notices and mailing TRACKING labels/envelopes, i.e. expiration or status, of plan check activity. PLAN APPLICATION & Genertes standardized and ad-hoc Generates reporting of plan check activity, i.e. daily, weekly, TRACKING reports monthly, quarterly, semiannually and annually. PLAN APPLICATION & Interact with development review Interact with devel. review system and parcel information system TRACKING system in order to extract pertinent data regarding projects submitted for plan review. Interact with Finance system, in real time, in order to eliminate PLAN APPLICATION & redundancy in reporting. Also must facilitate an electronic TRACKING Interact with Finance System accounting of application prior to, and during, the actual Batch process submittal process. Generates plan review receipt only upon payme PLAN APPLICATION & Interact with Planning and Engineering divisions, Park TRACKING Interfacing Development, Fire District and Finance for concurrent plan review activity and fee collection and maintenance. PLAN APPLICATION & TRACKING Links to Bond Acceptance &Release PLAN APPLICATION & Permit issuance Interacts with and provides the basis for the permit issuance TRACKING process. PLAN APPLICATION & Plan routing process Initiate plan routing process to all affected City departments, TRACKING divisions, consultants and outside agencies. PLAN APPLICATION & Planning Commission Review Status Report showing pending projects and what state they are in TRACKING report awaiting review. PLAN APPLICATION & Facilitates quick retrieval of permits, plans and retained TRACKING Quick retreival documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. Facilitates standard plan review submittal info process which PLAN APPLICATION & Standard plan review submittal info notifies applicants of deficiencies at the earliest possible step. TRACKING Produces notices of additional needs and requirements on plan check receipt. PLAN APPLICATION & Facilitates supplemental plan review activities and ties all TRACKING Supplemental plan review activities subsequent work back to the original application and/or land parcel. PLAN APPLICATION & Ability to track developer -constructed public works Limited tracking provided if property TRACKING Track developer improvements from Plan Check through construction & inspection to acceptance b the City. Improvements include related. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 15 of 29 Comm Devel Featues City of Diamond Bar ,1lg a'a: `:.p.' �N�',sr`x�„ r.;, i�t - �k >:• P'':h, `f^..,a.``.-n Sus��temR,, rssc� �sriIn�,. C'omlmeh " t"�z .,._. Comm Dev Features PLAN APPLICATION & Limited tracking provided if property Tracks developer maintenance period TRACKING related. PROJECT MANAGEMENT Ability to create user session PROJECT MANAGEMENT Fully integrated with the City's RDBMS (MS SOL) PROJECT MANAGEMENT Links to Community Development Links to Community Development Plan Check Application & These are CityView PreBuilt modules, not modules Tracking module (module currently in Bets design/testing). external applications. PROJECT MANAGEMENT On-line password updating System can periodically request user to supply a new password (variable time increments). PROJECT MANAGEMENT Password timeout and prevent old password use PROJECT MANAGEMENT Work environments which allow for Access depends on individual user or groups varios access Automatically and rapidly retrieve basic spatial and tabular PUBLIC INFORMATION Basic spatial & tabular attribute attribute information regarding a parcel/lot identified by providing ACCESS information either parcel number, street address, or spatial coordinates as a locator. PUBLIC INFORMATION through well-defined user interface mechanisms (i.e., response ACCESS Direct public info access to prompts contained in menus) rather than going to service counter staff for basic information. PUBLIC INFORMATION Phone &over -the counter inquiries Support both telephone and over-the-counter public inquiries, as ACCESS well as in-house research, operations, and analysis endeavors. A report produced monthly for City Council which show a SPECIAL STUDIES AND breakdown of types of permits issues, fees collected, types of Monthly Building Permit Repot PROJECTS building for last month,fiscal year to date, and prior fiscal year to date (same period last year). Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 16 of 29 Cashiering City of Diamond Bar e, r ``�`- 1 b1'g V> hS $.4. ''i.+e 1''"';"w S; sys.. errs ri lone i rte. �o � n mer��s Cashering Pay fees online Ability for customers to pay fees CASHERiivv online Print receipts Ability to produce a printed receipt (or printable CASHERING receipt, for online payments) Electronic payment Ability to accept electronic CASHERING payments Partial payments and split Split transactions allow portions of payments to use payments different payment CASHERING methods Partial payment priority Ability to identify which fees should be paid first (i.e. CASHERING in the event of partial payment) Join fees Ability to join multiple transactions so that customer can pay as a lump CASHERING sum Export to G/L system Abiity to export payment detailed information to external financial CASHERING system Prevent overpayments Prevent overpayments (i.e. disallow payment CASHERING amounts greater than amount due Integrate with development Integration between Cashiering and all other PreBuilt services, planning, licensing applications CASHERING applications Cross -functional processes Cross -functional processes between cashiering and other PreBuilt CASHERING applications Centralize payments through All fees generated through the PreBuilt applications Cashiering shall be payable via CASHERING Cashiering Authorized access Only authorized users can access the Cashiering module CASHERING Allow refunds Allows for refunds and correctly shows credits, wherever CASHERING applicable Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 17 of 29 Cashiering City of Diamond Bar -r.+, .3" 5F" vf,",'++k_`4"'> PC;.3 k ,w,',#..�,?o-n'✓, 't9., a d; '.$''rst .. ..: ° � $� cr�pan� CorhmeEs� y,. Casherin• Cashiering module must Cashiering module must contain basic information contain basic information about nhni,t thR rasa annlir atinn nr normit the case, application or CASHERING permit Selected receipt auditing Cashiering "Entered By" and "Date Entered" tracking CASHERING Query transaction history Transaction history must be viewable/searchable for CASHERING each case, permit, etc. Group by Account number Ability to group data by Account CASHERING number Cashiering data capture Selected mandatory data capture requirements CASHERING requirements Data export capbaility Data export to MS Excel, MS Access, PDF, Html, RTF, CASHERING TXT Ad-hoc reporting Cashiering ad-hoc reporting tools and CASHERING interfaces Daily transaction summary CASHERING reports Smart -client technology and Ability to undertake cash receipting at remote offices decentralized cashiering using smart client technologies CASHERING requirements Payment multiple fees at Ability to group fees from different PreBuilt CASHERING once applications and pay for them in one transaction Summary level statistics for Ability to generate summary level statistics for year- CASHERING ear -end reports, etc. end reports Ad-hoc querying of cashiering CASHERING data Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 18 of 29 Code City of Diamond Bar .k s :s �,r✓` . ,n ,3,'`''4:� ,� �i,w,: n '" 3 ..P > N`�' `'�'� s fi+,krv",' ' N .' % 3 3� T � . �''2 _:_ 7irz 3: bs stem ort Cierii fond,° Dere tia� 1 �ilri�nt066 p � ., p 3. -*� �4��:_ Code CODE ENFORCEMENT Archive closed cases Need to archive closed cases but have history available on indivival properties or owners. New cases need to identify if there is a previous history. CODE ENFORCEMENT Cartographic plotting Cartographic plotting of inspection and investigation sites and distribution using parcel, street, and administrative map data. CODE ENFORCEMENT Citation records, status reports, & o maps CODE ENFORCEMENT Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. CODE ENFORCEMENT Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. CODE ENFORCEMENT Code enforcement maintenance Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. CODE ENFORCEMENT Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. CODE ENFORCEMENT Code enformcemet activity reports CODE ENFORCEMENT Code violation notices and citations. CODE ENFORCEMENT Digital photo records can be recorded Digital photos collected through digital cameras, wireless phones, with inspection records and/or PDAs can be linked to an inspection record or code violation. CODE ENFORCEMENT Geometric analysis Including polygon overlay of parcel boundaries, planning/zoning code data, etc. CODE ENFORCEMENT Inspection records and run lists CODE ENFORCEMENT Interface with other systems Needs to be able to cross check with Building Permits, Plan Checks, Business Licenses, Ownership Records, and permit files. CODE ENFORCEMENT Limited access to Code Enforcement Some information is protected like who complaining party is. files CODE ENFORCEMENT On-line query: parcel tabular & map Used in data gathering associated with inspection and data investigation proceedings. CODE ENFORCEMENT Recording and tracking Recording and tracking of code enforcement, inspection, complaints, corrections, and citations data. CODE ENFORCEMENT Residential Business info data base Supports residential business types (business operating out of Contained in CityView Property Information private residence). and CityView Licensing rather than in CityView Code Enforcement CODE ENFORCEMENT Status of EnforcemnUViolation by Displaysiprints all historical and/or outstanding Code Violations parcel related to a given tract, subtract, subdivision, and/or parcel, Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 19 of 29 Code City of Diamond Bar R, A ,y,• `e ; f y R''�` A$ kb _. 1 t i" ''"`,�.- �: �"'f, Subs .S,11.�1�f^, xi s ,5""%x.. ,a s ,v y gx �horDecri�t�n..- m2 � �� "`X- 9w:`t,w����7h ^.i '«a a�"�$ "�' .T"N..-€..�'v� . , .� {i r_ <�' ���a"z a.z'.1 V,., ✓baa 3 ,� : a�" �' Code .CODE ENFORCEMENT Tracking of Inspection Cases Displays on-line all history and transactions related to a Code Violation including initial application through notification and remedy. Also prints detail and summary reports related to code violations. CODE ENFORCEMENT Violator Tickler file Provides review dates on violations to display/report will indicate delinquent outstanding violations or reinspection schedules. CODE ENFORCEMENT Access to City Busns License data Inspectors can query the Business License data base by name, base address, parcel, or other geographical identifier. Business Licenses can query previous or current outstanding code violations before issuing License. CODE ENFORCEMENT Building condemnation process Owner notification coordination, tracking of the eviction process, The eviction event can be tracked and coordination with the County Sheriffs office. using the "events" functionality, as well as coordination with Sheriffs Exhibit F -Amended Functional Requirements. xis 1/31/2008 Page 20 of 29 Licensing City of Diamond Bar il'r"` 2 5i`'_, 5 ``t k .i .:f:'».c', '.. P 3 .._d➢� c N% rob ✓,}k` "s y �''�RIQs` �, ��, � � Subs stere �$ �,{�� z � ��� ,� 4 s app on _ seri: ,tin } CgTrr�ents . x a Fm'"-. .< ,a✓ Ti-:�' `"m� '.,..., T 2^'K f h -aa; b .z:;4 .n i4'sT ic., _. __ FINANCE Abilit to calculate penalties Ability to calculate penalties on late payments and Y p RI JRINFRR I Ir FNCG -- — ate.. 1, __. ___a_ _ __a ____u:__ UCII.Ll Q II ICI ILO d�all IOl CI Idl LICO. Ability to enter payments on- BUSINESS LICENSE line Ability to enter payments on-line BUSINESS LICENSE Ability to inquire on-line On-line inquiry using any field to search on. Ability to sort on several keys w/in a record, including Ability to sort for reports location (inside vs. outside City), street location Win SIC, business name, business owner,SIC BUSINESS LICENSE classification. Tracking and reports available on items in a Ability to track & report comprehensive data element list that provides BUSINESS LICENSE information about the Business License subsystem. Ability to track account BUSINESS LICENSE payment history Ability to provide analysis of business by: street Abilty to provide analysis address, user specified section of city and SIC Compliant for inquiry only BUSINESS LICENSE codes. Ad-hoc reports, catalog Ability to generate ad-hoc reports and catalog BUSINESS LICENSE commands command stream for future use. Aged fee delinquencies The system shall provide a report of delinquent BUSINESS LICENSE business license fees which is aged by date due. Allow partial payment The subsystem shall allow for partial payment of BUSINESS LICENSE business license fees. Audit trails for Application Objects are Ability to generate audit reports for all entry to serve maintained at core product level but Audit reports as audit trail for additions, deletions and changes. audit trails for data transactions require customization at the BUSINESS LICENSE application level. Ability to automatically update accounts Automatic update of A/R receivable,cash receipts accounts and general Will be done daily through a batch BUSINESS LICENSE ledger subsystem routine Ability to selectively choose how partial payments Choices for applying payments will be applied, either automatically by a fee code or BUSINESS LICENSE Imanually. Exhibit F - Amended Functional Requirements. xls 1/31/2008 Page 21 of 29 Licensing City of Diamond Bar Subs ste �° r, k^ A Sham Descri OnF, i"Jes.cr� a , FINANCE BUSINESS LICENSE Assumes this refers to the ability to 1,U( ILI dULUI UdJJ IlUlUb At least three fIelaS for contractor class. select from at least three options BUSINESS LICENSE from a picklist Enter cash receipts for license The subsystem shall provide for the entry of cash BUSINESS LICENSE fees receipts for business license fees. Ability to enter payment data such as check number, Enter payment data amount, date, reference number, receipt number, and batch number. Dynamically linked to cash BUSINESS LICENSE receipts subsystem. Ability to distribute fees to different G/L revenue Fees allocated directly to G/L accounts based on the fee code or type of business BUSINESS LICENSE license. Ability to distribute fees to different G/L revenue Fees allocated directly to G/L accounts based on the fee code or type of business BUSINESS LICENSE license. The subsystem shall provide flexible selection and Flexible selection and sort sort criteria for the printing of reports. These criteria criteria shall include business type, license and forms type BUSINESS LICENSE (e.g. notices. licenses, etc.), location, and due date. Generate renewals Ability to automatically generate renewals and BUSINESS LICENSE mailing labels. Ability to interface with Tabular GEO-BASE and Geo-base/mapping interface graphic mapping system (when GEO-BASE BUSINESS LICENSE mapping system is in place). Hazardous Materials Ability to have fields to capture information for BUSINESS LICENSE information storage com anies who deal with hazardous waste. Done through attributes section Input validation Ability to validate input against user -defined tables BUSINESS LICENSE such as SIC code, etc. Interactive business The subsystem shall provide interactive business information maint information maintenance including the ability to add, BUSINESS LICENSE change, and delete businesses. The subsystem shall provide interactive query and Interactive query and display display capabilities for business license information. Selection criteria shall include owner, business BUSINESS LICENSE I Iname, and address. BUSINESS LICENSE I Interface with G/L system Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 22 of 29 Licensing City of Diamond Bar Subs stem 'qx„ -.."# 0 ,Shoft Descri ton,. D scr,� tion 4 _ :3� om e k ,.r �,,.b .;, .:��:..'?: Fitt re'-�r 'r" « x,�^w ', - a .�.' . FINANCE I BUSINESS LICENSE Interfaces with hand held Interface with the existing hand-held devices and Customized forms would need to be meters and the subsystem software used on a PC-based system. created according to requirements, BUSINESS LICENSE for PDA or wireless browser on tablet License fee/renewal info The subsystem shall provide for interactive maintenance of business license fee and renewal BUSINESS LICENSE maintenance information. Ability to look up a record by several different fields Lookup by multiple fields including business name, owner name, address, zip BUSINESS LICENSE code, fee code, etc. Ability to lookup records using wildcards, ie. Not having to type the entire name in. Just type a few Lookup wildcards letters and the rest of the anme appears, or an alphabetical listing of names appear to choose from. BUSINESS LICENSE Or put wildcards and search for last part of name. Mailing labels Ability to generate mailing labels for documents and BUSINESS LICENSE for letters. Maintain business license File will contain a comprehensive data elements set master file. that will offer sufficient information about the details BUSINESS LICENSE of the Business License subsystem. Ability to maintain and view historical data on a Maintain historical data transaction by transaction basis, ie. line item for BUSINESS LICENSE charges, separate line item for payments. Ability to close at month-end and generate required Month-end reports BUSINESS LICENSE reports and general ledger posting summary. Multiple business owner The subsystem shall provide for the maintenance of BUSINESS LICENSE multiple owner information. Multiple Business Owners Additional fields available for multiple business BUSINESS LICENSE owners. Fields for at least 5 owners. Multiple business sites The subsystem shall provide for the maintenance of BUSINESS LICENSE i MUltinle himinmcc Inrnfinn infprmatinn r Exhibit F - Amended Functional Requirements.xis 1/31/2008 Page 23 of 29 Licensing City of Diamond Bar Subs sfiem .R Y _ Sht� Descr _ Qescrr t��ril ` = '. C,ornments ,tp . .ton _, _ . :_ :. .. ,;FINANCE/ BUSINESS LICENSE Note fields exist througout the Have note field; also have something on the screen to let you know a note exists; also have a note code, application, as memo fields, which Note Field or a list of commonly used notes which can are clearly evident. They can be automatically be inserted into the note field without populated from picklists but specific having to type the entire note in. requirements should be defined for BUSINESS LICENSE LookUp tables to be created Other Department Approval A field to indicate whether a business license Fields requires the approval of another department, and BUSINESS LICENSE whether or not that approval has been received. Print business licenses The subsystem shall provide the capability to print BUSINESS LICENSE business licenses on official forms. Print delinquent reminder The subsystem shall provide for the printing of reminder notices for delinquent business license BUSINESS LICENSE notices fees. Print fee and renewal notices The subsystem shall provide the capability to print BUSINESS LICENSE fee and renewal notices for business licenses. Printing Duplicate License Ability to print duplicate business licenses with word BUSINESS LICENSE "duplicate" or "Reprint" on them. Special fees Ability to handle special fees such as arcades, BUSINESS LICENSE s ecial events, and street vendors. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 24 of 29 Permits City of Diamond Bar Subsystems �: �.k, Short Descryoaescri" tion �w +Cammentsrv:Q211— li rs� 4', Permits BUILDING PERMITS Ability to isolate park development Provides the ability to identify park development fees as a fees. separate type of permit/fee for selected reporting. BUILDING PERMITS Ability to restrict issuance sub -permits Provides the ability to restrict the issuance of sub -permits, i.e. electrical plumbing and mechanical, until the issuance of the master building permit. BUILDING PERMITS Accepts sub -permit application Provides status and dates of approval for multiple types of permits (building, electrical, mechanical, etc.) for master permits and certificates of occupancy. BUILDING PERMITS Allows purging of transactions Ability to physically remove user specified records or groups of records from the master files for authorized staff. BUILDING PERMITS Application review tickler report From user specified parameters, list of applications requesting follow-up action. BUILDING PERMITS Applications in review report List of all permit applications being reviewed because of inspection problems. BUILDING PERMITS Automatic interface to cash receipts Automatic cash receipt posting for each permit as fees are paid. Post to permit transaction history automatically as well. BUILDING PERMITS Automatic table driven permit fees All relevant permit fees, fee credits, and reimbursements are table -coded and automatically calculated (with manual override capability) when entered. BUILDING PERMITS Cash receipts detail report Report of cash receipts by date, permit type, etc., selectable at runtime. BUILDING PERMITS Cash reciept summary Cash receipt summary by date, by permit type, etc. BUILDING PERMITS Certificate of occupancy listings List of all certificates of occupancy for a range of dates, addresses, etc. BUILDING PERMITS Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. BUILDING PERMITS Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. BUILDING PERMITS Code enforcement fine tracking For permits required by Code Enforcement violations, the system CityView Cashiering enables the tracks fines and payments through the cash receipts system, transaction. CityView Code Enforcement tracks the history BUILDING PERMITS Code enforcement maintanence Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. BUILDING PERMITS lCode enforcement summarySummary of code. enforcement incidents by type for a specified range of nates, aaresses, etc. BUILDING PERMITS Communicate with State Ability to communicate with State or private systems for maintenance of contractor, designer, workman's compensation information, etc. in real time or through a subscription service. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 25 of 29 Permits City of Diamond Bar Exhibit F - Amended Functional Requirements,xls 1/31/2008 Page 26 of 29 4 �; Subs stem Sham Descri ton Descry tionamments` yy Permits BUILDING PERMITS Detailed inspection transaction record Provides inspection call-in, which establishes a detailed inspection record for each requested inspection. Allows tracking of approvals, denials, holds, etc. Maintains routing information for inspection scheduling. BUILDING PERMITS Facilitate efficient data entry Facilitates an efficient data entry process for projects containing multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. Also enables permit development and issuance without unnec BUILDING PERMITS Fee listings Table printout/display of the different fees for permits and sub - permit types. BUILDING PERMITS Generate certificate of occupancy Automatically generates a certificate of occupancy when all required inspections have been approved. BUILDING PERMITS Generates expiration notifications Generates expiration notifications of workers' compensation insurance, permits, etc. BUILDING PERMITS Generates permit number upon receipt of fees. CityView PreBuilts will also generate a permit number in the process before the fees are receipted BUILDING PERMITS Individual access security Provides menu option security controlling function access based on individual users access rights. BUILDING PERMITS Inspection history report Provides historylprogress of inspections for a specific . address, Done in the application itself rather permit, parcel, inspector, etc. than a report. Displayed as data grid which can be exported to excel spreadsheet BUILDING PERMITS Inspection schedule report Ability to produce an inspection schedule report in consideration of geographical proximity and available inspectors. BUILDING PERMITS Inspector activity summary Summary of inspections both scheduled and completed for a range of dates and/or inspectors. BUILDING PERMITS Integrated with Plan Check routing and System will not issue a permit unless all necessary Plan Check sequence approvals are completed. BUILDING PERMITS Interactive parcel maintenance Allows multiple address and owners at a given parcel and permits a search by address, tenant, owner. BUILDING PERMITS Internal or external check fees Ability to support both internal and external plan checking. Fees can be identical for either. BUILDING PERMITS Issues and tracks Public Works Will track property -based permits. permits Various workarounds for non- on- ro ert-based. property-based. BUILDING PERMITS Link to Geobase/Mapping subsystem Link to Tabular and graphics GEO-BASE for graphic displays as layers to the GIS system. BUILDING PERMITS Link to Land Management subsystem Buildings are linked to parcel data so that land use can be analyzed. Exhibit F - Amended Functional Requirements,xls 1/31/2008 Page 26 of 29 Permits City of Diamond Bar sY d' °�^.'1?".. fi 7.,,.n ,,. .xi{ .. S�. :� . S °.... •': ,.'.Y"1!- a I. .. , s.: , . .' 'tt" ¢ ,.,x "` k, ... , �"`..a.__u SuUQ ps: stem y "4 ' 3 'S'' Short:Descr�►�/�#on i.escri tan a - ,Comments o- E l",. `�. } ]N .s` "a.. e;.� } 4xi�Y s4 axi "'. B f ..�.;`� nl,.`' J ;tea. i.�"v .1 5 `,-" - "isr».. �»'�a'. "'„'���i :L� _. . ..;r..t ..Ayx-�' .._., � 9 ....., fir. , n „ .x � Permits BUILDING PERMITS Links to Bond Acceptance & Release BUILDING PERMITS Links to GIS Especially for parcel database layer for flagging lots for Cityview will use the GIS Database outstanding reimbursement agreements. as Its source of Intlal data and refresh data one way link BUILDING PERMITS Links to Permit Fee Calculation BUILDING PERMITS Maintains inspection/completion Maintains the required inspection and completion dates for final history approval based on type of permit. BUILDING PERMITS Maintains permit applications,mult. Ability to index all permit applications by several keys including keys parcel, requestor name, address, contractor name, etc. BUILDING PERMITS Maintains permit/inspection history Maintains history of all permits and inspections as well as. cash receipts and other transactions related to each permit. BUILDING PERMITS Miscellaneous coded narratives Provides free form, user defined narratives with user defined codes and dates. BUILDING PERMITS Multi-level menu interface Provides access to all inquiry screens through one menu option. Functionally structured menu system with expert mode to bypass all menus if necessary. BUILDING PERMITS Multiple contractor/subcontractor suprt Supports multiple contractors and subcontractors associated with each on a permit. BUILDING PERMITS Multiple format user defined printing Printing of permits in user defined formats, with option for reprint. BUILDING PERMITS On-line help Provides on-line help at the menu or field level. BUILDING PERMITS On-line inspection record maintenance Allows interactive update of a specified inspection record. BUILDING PERMITS On-line query, multiple keys Allows query of permit database by parcel ID, property address, contractor name, property owners name, permit number, and user defined alternate ID code. BUILDING PERMITS Outstanding inspection request report List of all outstanding inspection requests by type and due date. BUILDING PERMITS PC (IBM) interface for inspection trans Ability to upload/download inspection transactions to/from a PC (MS-DOS, IBM compatible) so that inspectors can use portable PCs in the field to record their work. BUILDING PERMITS Permit fee collection Collection of cash & checks by cashier. BUILDING PERMITS Permit listings List of all permits issued and their status. BUILDING PERMITS Permit status report List of permits by status. BUILDING PERMITS Permits issued report Report of all completed (issued) permits for a specified range of dates, addresses, etc. BUILDING PERMITS Provides permit and related cost data Provides individual permit costing as well as potential additional cost such as impact fees, tap fees, user fees, etc. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 27 of 29 Permits . .. 0 City of Diamond Bar g short1 ton R, on ments-­ Permits BUILDING PERMITS Quick retrieval Facilitates quick retrieval of permits, plans and retained documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. BUILDING PERMITS RDBMS,data dictionary file Data is stored in a relational data base that can be amended CityView Application Builder required for management through a data dictionary by users. changes. BUILDING PERMITS Retain permit information Capable of retaining permit information without fee payment or generation of receipt until such time as the applicant can return with payment. Need to generate a 'transaction' (temporary) record without actual permit number assignment. Further enabl BUILDING PERMITS Revalidates & verifies info gathered during the plan review process, calculates all applicable fees and produces the permit document(s) for and given projects. BUILDING PERMITS Standard permit issuance Facilitates a standard permit issuance process which notifies applicants of future requirements at the earliest possible step. Produces notices of requirements on permit receipts or on attached reports. BUILDING PERMITS Tracks fees paid for all sub -permits Accepts fees paid information for each sub -permit type and posts to/from cash receipts/Revenue subsystem. BUILDING PERMITS Tracks improvement & performance Tracks the acceptance of improvement and performance bonds Will track property -based permits, bonds related to the private construction of public works various workarounds for non -property. improvements. based. BUILDING PERMITS User defined codes Allows users to define codes to meet specific needs. Default codes are pre-installed. BUILDING PERMITS User defined status narrative Provides user defined comments to indicate inspection status or miscellaneous information. BUILDING PERMITS User selectable reporting criteria Allows users to select extraction criteria for various demand reports. BUILDING PERMITS Validates contractors against Bus. Lic Ability to validate the designated contractors and subcontractors against the Business License subsystem. BUILDING PERMITS Violation narrative/comments Allows descriptive text to be maintained with the status of a Tracked in CityView Code specific violation. Enforcement rather than CityView Permits & Insi)ections BUILDING PERMITS Contractors' Workers Comp tracking Through the contractor's license validation table, monitor the expirations of Workers Compensation insurance for all contractors working on current permits. BUILDING PERMITS Validate business licensesf equestor is a business, validates that a business license exists through an interface to the Business License subsystem � Exhibit F - Amended Functional Requirements.xIs 1/31/2008 Page 28 of 29 Public Portal City of Diamond Bar Y > � M2 . ,�-:} ."/`�F }'/.��.r, ....<, %b �.: 9` '$A&-Ek�tY �l �i '{.,� .:.\ Y,.� /y /� {.� lUSy' �1t1 :5,. 5 ��V � L�' 0;1 G�V{� ��I� 6} g JU k 4 Comh enfe ''m as.AP' '--T��¢�' .ad.�b�F y,?.'a� 'r d"Public ,R:^`i to", Portal PUBLIC PORTAL Design tools to resemble City Website Product has design tools enabling on line pages to be configured to resemble City's standard website PUBLIC PORTAL Automatic timeout Automatic timeout of on line access with inactivity PUBLIC PORTAL Search for properties Ability for contractors and citizens to retrieve (public) property information by address, owner name and street name PUBLIC PORTAL Apply for permits on line Ability for homewoners or contractors to apply for simple, over the counter permits (those where no submittals or reviews are required) on line. Applicant offered option to pay for permit on line or collect permit from City and pay within 5 days of application PUBLIC PORTAL Pay for permits on line Ability for homeowners and contractors to make secure payments on line for over-the-counter permit applications. Printable receipts should be generated automatically and a printable permit should be generated PUBLIC PORTAL Check permit status on line By keying in permit -specific information, permit applicant can check the status of their permits directly online PUBLIC PORTAL Request inspections By keying in permit -specific information for an issued permit, permit applicant can check the list of outstanding inspections on line and can request a date for the next inspection, choosing preference for am, pm or no preference for inspection time. System generates a printable receipt for inspection request. Inspection status remains as requested until City confirms with applicant PUBLIC PORTAL Citizen complaints online Citizens can register property -based complaints with the City on line. PUBLIC PORTAL Citizen complaints online Citizen offered pre -defined search options to locate property against which complaint made PUBLIC PORTAL Citizen complaints online Option for complaint entry by tenant, complainant or anonymous. If "tenant" or "complainant," entry forms have "required fields" for data entry to safeguard against bogus entries PUBLIC PORTAL Citizen complaints online Printable complaint record automatically generated for complainant PUBLIC PORTAL Planning & Zoning applications Ability for applicant to check the status of submittals and reviews for planning applications on line PUBLIC PORTAL Review hearings agenda Ability for citizens to examine planning development approval agenda for upcoming haarings of tha Planning r.nmmigsinn nr Council and list of invitees PUBLIC PORTAL Business Registration applications Ability for business owner to apply for a business license on line. Applicant receives printable confirmation of application and 5 days to go into the City to pay for license Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 29 of 29 4 Q " Delivered final configeration changes 0 days Mon 1/14/08 Mon 1/14108 MSC 5 Final Acceptance testing D days Mon 1/21/08 Mon 1/21/08 MSC 6 0 Go -Live 9 days Mon 1/14/08 Thu 1/24/08 3 Diamond Bar 7 0 Phase completion (go -live + 90 days) 0 days Mon 1/28108 Mon 1/28/08 MSC,Diamond Bar 8 0 Payment to be invoiced $24,522. 0 days Fri 4/25108 Fri 4/25/08 Diamond Bar 9 0 days Fri 4/25108 Fri 4/25/08 7 MSC 10 Phase III: Code, P&I, Planning 11 171 days Mon 2/25/08 Tue 10/21/08 Data Collection 12 49 days Mon 2/25/08 Thu 5!1/08 SME training (on-site) and Data Collection 13 Onsite Phase III kickoff -Training and Collection 40 days Mon 2125/08 Fri 4!18/08 MSC 14 5 days Mon 2/25/08 Fri 2/29/08 Payment due on or before training $ 31,513. 0 days Fri 2/29/08 15 Validate Data Collection Materials Fri 2/29/08 13 MSC,Diamond Bar 16 5 days Mon 3/3/08 Fri 3/7/08 13 17 Asses any additonal Scope items 5 days Mon 3110/08 Fri 3/14/08 15 Estimate any additional Scope Items Diamond Bar 18 PreBuilt Configuration (remote) 5 days Mon 3117/08 Fri 3/21/08 16 MSC 19 Project Planning (If Scope Changes) 30 days Mon 3/10/08 Fri 4/18/08 15 MSC 20 7 days Mon 3/24/08: Tue 4/1/06 Drilldown project plan 21 joint plan agreed 5 days Mon 3124/08 Fri 3/28/08 17 MSC,Diamond Bar 22 Customizations 2 days Mon 3/31108 Tue 4/1/08 20 MSC,Diamond Bar 23 � 5 days Mon 4/21/08 Fri 4/25/08 24 printable permit doo. 5 days Mon 4/21/08. Fri 4/25/08 18 MSC Remote installation 25 Fine-tuning and validation 4 days Mon 4/28/08 Thu 5/1/08 18,22 MSC 26 ValidationTraining (On Site) 44 days Fri 5/2/08 Wed 7/2/08 24 MSC 27 Validation 3 days Fri 5/2/08 Tue 5/6108 24 MSC,Diamond Bar 28 In scope Validation Fixes 20 days Wed 517/08 Tue 6/3108 26 Diamond Bar - 29 ' Acceptance Testing 15 days Wed 5/14/08 Tue 6/3108 27SS+5 c MSC 30 � Test 21 days Wed 6/4/08 Wed 7/2/08 31 against script In -scope fixes (remote) 10 days Wed 614/08 Tue 6/17/08 28 Diamond Bar,MSC 32 Sign -off 10 days Wed 6/18/08: Tue 7/1!08 30 MSC 33 Code freeze 1 day Wed 7/2/08 Wed 7/2/08 31 Diamond Bar 34 Go Live 1 day Wed 7/2108 Wed 7/2/08 32SS Diamond Bar 35 ! Infrastructure config 78 days Thu 7/3108 Tue 10/21/08 in Security, network set-up and test 5 days Thu 7/3108 Wed 7/9/08 29 Diamond Bar 37 User Training (Code, Planning, Permits) 5 days Thu 7/10/08 Wed 7/16/08 35 Diamond Bar 38 Go Live - Consultation / Facilitation (on-site) 4 days Thu 7/17/08 Tue 7/22/08 36 MSC 39 Go Live 10 days Wed 7/23/08 Tue 8/5/08 37 MSC 40 Phase completion (go -live +90 days) 0 days Wed 7/23/08 Wed 7/23/08 38SS MSC,Diamond Bar 41 Payment to be invoiced $ 47,263. 0 days Tue 10/21/08 Tue 10/21/08 Diamond Bar 42 Letter of PROJECT Completion 0 days Tue 10/21/08 Tue 10/21/08 40 MSC 43 Final Payment to be invoiced $ 37,500. 0 days Tue 10/21/08 Tue 10/21(08 Diamond Bar 0 days Tue 10/21/08 Tue 10/21/08 41 MSC ,Diamond Bar ar - -- - Diamond Bar MSC MSC d Bar d Bar Bar I Bar MSC 712 Comm Devel Featues City of Diamond Bar Subsystem) Short escr�p#on Descri tion m p Cola encs �. Comm Dev Features BUILDING PERMITS Ability to isolate park development Provides the ability to identify park development fees as a fees. separate type of permit/fee for selected reporting. BUILDING PERMITS Ability to restrict issuance sub -permits Provides the ability to restrict the issuance of sub -permits, i.e. electrical plumbing and mechanical, until the issuance of the master building permit. BUILDING PERMITS Accepts sub -permit application Provides status and dates of approval for multiple types of permits (building, electrical, mechanical, etc.) for master permits and certificates of occupancy. BUILDING PERMITS Allows purging of transactions Ability to physically remove user specified records or groups of records from the master files for authorized staff. BUILDING PERMITS Application review tickler report From user specified parameters, list of applications requesting follow-up action. BUILDING PERMITS Applications in review report List of all permit applications being reviewed because of inspection problems. BUILDING PERMITS Archive current permits to histo When a permit is completed, move it to history so current permits do not interfere with performance. BUILDING PERMITS Automatic interface to cash receipts Automatic cash receipt posting for each permit as fees are paid. Post to permit transaction history automatically as well. BUILDING PERMITS Automatic table driven permit fees All relevant permit fees, fee credits, and reimbursements are table -coded and automatically calculated (with manual override capability) when entered. BUILDING PERMITS Backup and recover procedures Backup procedures are a menu option and can be run Provided by Database backup utility, not within unattended. CityView. BUILDING PERMITS Cash receipts detail report Report of cash receipts by date, permit type, etc., selectable at runtime. BUILDING PERMITS Cash reciept summary Cash receipt summary by date, by permit type, etc. BUILDING PERMITS Certificate of occupancy listings List of all certificates of occupancy for a range of dates, addresses, etc. BUILDING PERMITS Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. BUILDING PERMITS Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. BUILDING PERMITS Code enforcement fine tracking For permits required by Code Enforcement violations, the system tracks fines and payments through the cash receipts system. BUILDING PERMITS Code enforcement maintanence intenanee provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. BUILDING PERMITS Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 1 of 29 Comm Devel Featues City of Diamond Bar Subs rstem ,5 10 �escrip on b�s�r><pt�on CCt Irnents - . Comm Dev Features Ability to communicate with State or private systems for BUILDING PERMITS Communicate with State maintenance of contractor, designer, workman's compensation information, etc. in real time or through a subscription service. BUILDING PERMITS Contractors' Workers Comp tracking Through the contractor's license validation table, monitor the expirations of Workers Compensation insurance for all Tracked in CityView Licensing contractors working on current permits. Provides inspection call-in, which establishes a detailed BUILDING PERMITS Detailed inspection transaction record inspection record for each requested inspection. Allows tracking of approvals, denials, holds, etc. Maintains routing information for inspection scheduling. Facilitates an efficient data entry process for projects containing BUILDING PERMITS Facilitate efficient data entry multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. Also enables permit development and issuance without unnec BUILDING PERMITS Fee listings Table printout/display of the different fees for permits and sub - permit types. BUILDING PERMITS Generate certificate of occupancy Automatically generates a certificate of occupancy when all required inspections have been approved. BUILDING PERMITS Generates expiration notifications Generates expiration notifications of workers' compensation insurance, permits, etc. BUILDING PERMITS Generates permit number upon receipt of fees. BUILDING PERMITS Generates revenue report for park development fees. BUILDING PERMITS Individual access security Provides menu option security controlling function access based on individual users access rights. Done in the application itself rather than a BUILDING PERMITS Inspection history report Provides history/progress of inspections for a specific . address, report. Displayed as data grid which can be permit, parcel, inspector, etc. exported to excel spreadsheet for further manipulation BUILDING PERMITS Inspection schedule report Ability to produce an inspection schedule report in consideration of geographical proximity and available inspectors. BUILDING PERMITS Inspector activity summary Summary of inspections both scheduled and completed for a range of dates and/or inspectors. BUILDING PERMITS Integrated with Plan Check routing and System will not issue a permit unless all necessary Plan Check sequence aDDroval, Ari-. cmmHOPO BUILDING PERMITS Interactive parcel maintenance Allows multiple address and owners at a given parcel and permits a search by address, tenant, owner. BUILDING PERMITS Interface with Finance Interacts with finance system, in real time, in order to eliminate redundancy in reporting. Also must facilitate an electronic Batch process for integration accountin of ermit rior to and Burin the actual issuance Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 2 of 29 Comm Devel Featues City of Diamond Bar Subsytm r Sh+i Cesc�por►� Desair�tion' C omments ,r. a . ;Comm Dev Features BUILDING PERMITS Internal or external check fees Ability to support both internal and external plan checking. Fees can be identical for either. BUILDING PERMITS Issues and tracks Public Works permits BUILDING PERMITS Llnk to Geobase/Mapping subsystem Link to Tabular and graphics GEO-BASE for graphic displays as layers to the GIS system. BUILDING PERMITS Link to Land Management subsystem Buildings are linked to parcel data so that land use can be analyzed. BUILDING PERMITS Links to Bond Acceptance & Release BUILDING PERMITS Links to GIS Especially for parcel database layer for flagging lots for outstanding reimbursement agreements. BUILDING PERMITS Links to Permit Fee Calculation BUILDING PERMITS Maintains inspection/completion Maintains the required inspection and completion dates for final history approval based on type of permit. BUILDING PERMITS Maintains permit applications,mult. Ability to index all permit applications by several keys including keys parcel, requestor name, address, contractor name, etc. BUILDING PERMITS Maintains permit/inspection history Maintains history of all permits and inspections as well as. cash receipts and other transactions related to each permit. BUILDING PERMITS Miscellaneous coded narratives Provides free form, user defined narratives with user defined codes and dates. BUILDING PERMITS Multi-level menu interface Provides access to all inquiry screens through one menu option. Functionally structured menu system with expert mode to bypass all menus if necessary. BUILDING PERMITS Multiple contractor/subcontractor suprt Supports multiple contractors and subcontractors associated with each on a permit. BUILDING PERMITS Multiple format user defined printing Printing of permits in user defined formats, with option for reprint. BUILDING PERMITS On-line help Provides on-line help at the menu or field level. BUILDING PERMITS On-line inspection record maintenance Allows interactive update of a specified inspection record. BUILDING PERMITS On-line query, multiple keys Allows query of permit database by parcel ID, property address, contractor name, property owners name, permit number, and user defined alternate ID code. BUILDING PERMITS Outstanding inspection request report List of all outstanding inspection requests by tvna and rima rule BUILDING PERMITS PC (IBM) interface for inspection trans (MS-DOS, Ability to upload/download inspection transactions to/from a PC IBM compatible) so that inspectors can use portable PCs in the field to record their work. BUILDING PERMITS Permit fee collection Collection of cash & checks by cashier. BUILDING PERMITS Permit listings List of all permits issued and their status. BUILDING PERMITS Permit status report List of permits by status. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 3 of 29 Comm Devel Featues City Of Diamond Bar Subsystem Short C scripton Des�crpta©nComlments u � e9 Comm Dev Features BUILDING PERMITS Permits issued report Report of all completed (issued) permits for a specified range of dates, addresses, etc. BUILDING PERMITS Provides permit and related cost data Provides individual permit costing as well as potential additional cost such as impact fees, tap fees, user fees, etc. BUILDING PERMITS Quick retrieval Facilitates quick retrieval of permits, plans and retained documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. BUILDING PERMITS RDBMS,data dictionary file Data is stored in a relational data base that can be amended management through a data dictionary by users. BUILDING PERMITS Remove temporary permits Purge file of expired temporary permits. Capable of retaining permit information without fee payment or BUILDING PERMITS Retain permit information generation of receipt until such time as the applicant can return with payment. Need to generate a'transaction' (temporary) record without actual permit number assignment. Further enabl BUILDING PERMITS Revalidates & verifies info gathered during the plan review process, calculates all applicable fees and produces the permit document(s) for and given projects. Facilitates a standard permit issuance process which notifies BUILDING PERMITS Standard permit issuance applicants of future requirements at the earliest possible step. Produces notices of requirements on permit receipts or on attached reports. BUILDING PERMITS Tracks fees paid for all sub -permits Accepts fees paid information for each sub -permit type and posts to/from cash receipts/Revenue subsystem. BUILDING PERMITS Tracks improvement & performance Tracks the acceptance of improvement and performance bonds bonds related to the private construction of public works improvements. BUILDING PERMITS User defined codes Allows users to define codes to meet specific needs. Default codes are pre-installed. BUILDING PERMITS User defined status narrative Provides user defined comments to indicate inspection status or miscellaneous information. BUILDING PERMITS User selectable reporting criteria Allows users to select extraction criteria for various demand reports. BUILDING PERMITS Validate business licenses If requestor is a business, validates that a business license exists through an interface to the Business License subsystem BUILDING PERMITS Validates contractors against Bus. Lic Ability to validate the designated contractors and subcontractors against the Business License subsystem. BUILDING PERMITS Violation narrative/comments Allows descriptive text to be maintained with the status of a specific violation. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 4 of 29 Comm Devel Featues City of Diamond Bar SbsysiXn =� Comm Dev Features CODE ENFORCEMENT 5[�c�r Cescripon T. Access to City Busns License data base L�escrllptwan I, Ca►tnments a� e �... Inspectors can query the Business License data base by name, address, parcel, or other geographical identifier. Business Licenses can query previous or current outstanding code violations before issuing License. Need to archive closed cases but have history available on indivival properties or owners. New cases need to identify if there is a previous history. Owner notification coordination, tracking of the eviction process, and coordination with the County Sheriffs office. CODE ENFORCEMENT Archive closed cases CODE ENFORCEMENT Building condemnation process CODE ENFORCEMENT Cartographic plotting Cartographic plotting of inspection and investigation sites and distribution using parcel, street, and administrative map data. CODE ENFORCEMENT Citation records, status reports, & maps CODE ENFORCEMENT Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. CODE ENFORCEMENT Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. CODE ENFORCEMENT Code enforcement maintenance Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. CODE ENFORCEMENT Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. CODE ENFORCEMENT Code enformcemet activity reports CODE ENFORCEMENT Code violation notices and citations. CODE ENFORCEMENT Digital photo records can be recorded with inspection records Digital photos collected through digital cameras, wireless phones, and/or PDAs can be linked to an inspection record or code violation. CODE ENFORCEMENT Geometric analysis Including polygon overlay of parcel boundaries, planning/zoning code data, etc. CODE ENFORCEMENT Inspection records and run lists CODE ENFORCEMENT Interface with other systems Needs to be able to cross check with Building Permits, Plan Checks, Business Licenses, Ownership Records, and permit files. CODE ENFORCEMENT Limited access to Code Enforcement files Some information is protected like who complaining party is CODE ENFORCEMENT On-line query: parcel tabular & map data investigation Used in data gathering associated with inspection and proceedings. CODE ENFORCEMENT Recording and tracking Recording and tracking of code enforcement, inspection, complaints, corrections, and citations data. CODE ENFORCEMENT Residential Business info data base Supports residential business types (business operating out of private residence). Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 5 of 29 Comm Devel Featues City of Diamond Bar Subsystem .. Short Lescript4ln Descr�pt�an ommen �. �... ,, Comm Dev Features CODE ENFORCEMENT Status of Enfcrcemnt/Violation by Displays/prints all historical and/or outstanding Code Violations parcel related to a given tract, subtract, subdivision, and/or parcel. Including address matching, statistical analysis, storage, and CODE ENFORCEMENT Tabular data manipulation report generation. Displays on-line all history and transactions related to a Code CODE ENFORCEMENT Tracking of Inspection Cases Violation including initial application through notification and remedy. Also prints detail and summary reports related to code violations. Provides review dates on violations to display/report will indicate CODE ENFORCEMENT Violator Tickler file delinquent outstanding violations or reinspection schedules. COMPUTER ASSISTED PLAN CHECKING Access to Codes data base On-line access to city codes, ordinances, and zoning ordinances. COMPUTER ASSISTED PLAN CHECKING Active Permits by Project Type COMPUTER ASSISTED PLAN CHECKING Active Permits report COMPUTER ASSISTED PLAN CHECKING Architect Data Base Support and interfaces to a data base of Architects with names, Must be tracked in CityView Licensing addresses, licenses, etc. PreBuilt. COMPUTER ASSISTED PLAN Automatic Application -to -Permit Permit applications serve as preliminary data entry for Building or other Permits and operate on the same tables and data bases. CHECKING changes As steps are completed in the application process, appropriate permits are generated by the computer to be issued on user dem COMPUTER ASSISTED PLAN CHECKING Change of Occupancy Allows for change of occupancy for permits or applications at an y level. COMPUTER ASSISTED PLAN User maintained table with Conditions of Approval for all types of CHECKING Conditions of Approval Table permits which can be linked to applications and/or permits at all levels. COMPUTER ASSISTED PLAN Correction Lists Following inspections, correction lists can be generated forCHECKING applications/permits. COMPUTER ASSISTED PLAN CHECKING Date Activated Fee Schedule Ability to automatically force fee schedule chanes as of a 9 specific (future) date. COMPUTER ASSISTED PLAN CHECKING Developer Data Base Support and interfaces to a data base of developers with names, p addressed, license numbers, etc. COMPUTER ASSISTED PLAN CHECKING Engineer Data Base "UiJiJU , d[IU interfaces to a data base of Engineers with names, addresses, licenses, etc. COMPUTER ASSISTED PLAN CHECKING Expirations Report Exhibit F - Amended Functional Requirements. As 1/31/2008 Page 6 of 29 Comm Devel Featues City of Diamond Bar Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 7 of 29 Subsyst hld�'k escri ton �. 0@SG l i ly C1 ' M' Oilt "OM Comm Dev Features .. COMPUTER ASSISTED PLAN Shows what fees have been charged, what has been collected, CHECKING Fees Charged/CollectedlDue Report what is due and past due, and projects fee revenues based on pending applications or permits. Handles deposits and deposit refunds when projects are closed or completed. COMPUTER ASSISTED PLAN CHECKING Field level and function security Has the ability to restrict access (view, update, delete, etc.) to specific data fields and processing functions with the subsystem. COMPUTER ASSISTED PLAN CHECKING Fixed or Estimated Fees Fees can be either fixed or estimated and are so indicated on printouts. COMPUTER ASSISTED PLAN CHECKING Forecast revenue ABility to forecast revenue from several different fund sources COMPUTER ASSISTED PLAN and allocate projects to multiple funding sources. CHECKING Inspection Summary Report COMPUTER ASSISTED PLAN CHECKING Inspector Activity Report COMPUTER ASSISTED PLAN CHECKING Inspector Assignment pgnment Ability to preassign specific inspectors to specific application s/permits. COMPUTER ASSISTED PLAN Inspector Run Sheets Produces summa and detail lists of inspections requiredCHECKING P r. assigned inspector.COMPUTER ASSISTED PLAN Interactive Fee Schedule maintenance Ability to update/change fees schedules without chaCHECKING 9 for applications or permits already in process. COMPUTER ASSISTED PLAN CHECKING Late Projects Report COMPUTER ASSISTED PLAN CHECKING Link and SeAl/Permits Sequence ppermits Automatically links the phases of the plan together, such as plumbing, foundation, electrical, etc. COMPUTER ASSISTED PLAN Link to GEOBASE by parcel or Ability to query by parcel or address for all applications and/or CHECKING address permits issued or pending. COMPUTER ASSISTED PLAN CHECKING Links to GIS Links to GIS for determining project areas. COMPUTER ASSISTED PLAN Supports mapping overlays by Assessment District, School, CHECKING Mapping Overlays General Plan, Parcel, Street Address, Inspection Area, or other user defined GEO-BASE layers. COMPUTER ASSISTED PLAN Supports the application/permit/inspection process through CHECKING Multi -departmental Review Process various departmental stages such as Planning, Engineering, 7 Building Multi -Permit Issuance Prints & Safety, etc. all types of permits (Encroachment, Gradin g, Construction, COMPUTER ASSISTED PLAN CHECKING Landscaping, etc.) in groups or one at a time. COMPUTER ASSISTED PLAN CHECKING Override default Ability or computed fields to override, with appropriate security, fields that have been computed or defaulted during data entry. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 7 of 29 Comm Devel Featues City Of Diamond Bar COMPUTER ASSISTED PLAN CHECKING Permits Issued Report Weekly, monthly, Quarterly, or user-specified dates. COMPUTER ASSISTED PLAN Permit applications or proposals are monitored through all of the CHECKING Plan Check Monitoring/Table Driven relevant building phases such as Grading, Mechanical, Electrical, Plumbing, Building (Structural), Fire Sprinklers. Phases are user specified and table driven. COMPUTER ASSISTED PLAN CHECKING Project Activity Report COMPUTER ASSISTED PLAN CHECKING Project Area Specification Ability to assign specific project references to a lications or pp COMPUTER ASSISTED PLAN permits for grouping into cost and status reports. CHECKING Project Status Summary COMPUTER ASSISTED PLAN CHECKING Project Status, user selected Select by developer, parcel, or other field and rent or display a p p y COMPUTER ASSISTED PLAN Project (Application/Permit) Status report. CHECKING Project/Plan Check/Permit Cross Ref. Cross reference each application/permit by Project, Plan Check, Subsequent (Prior), Transmittal numbers. COMPUTER ASSISTED PLAN CHECKING Projects by Plan Checker/Inspector COMPUTER ASSISTED PLAN Ability to provide public access (at terminal on front counter) to CHECKING Public Access Query limited information (controlled by user) relating to COMPUTER ASSISTED PLAN applications/permits/projects and/or parcels. CHECKING Relate Fees to Acreage, Size Has the ability to calculate fees based on acrea e, s feet, or g q other size factors. COMPUTER ASSISTED PLAN CHECKING Relocation Permits Supports relocation or redirecting permits. COMPUTER ASSISTED PLAN CHECKING Replicate key in data entry Ability to replicate data from previous ent durin data ent to ry ry expedite data entry of multiple applications or perr mits. COMPUTER ASSISTED PLAN CHECKING Submittals Report Weekly, Quarterly, or user-specified date range. COMPUTER ASSISTED PLAN CHECKING Supports Landscape Plan Checking Supports Landscaping as one typeof application/permit and COMPUTER ASSISTED PLAN treats it like other application/permitsfor construction. Supports Allows unlimited Rinspctins for as manyreins ections as necessary to ass approval and maintains history and comments for each. COMPUTER ASSISTED PLAN l�ut-n ro11VV nin Table-driven FAP ('.alriilaiipn� vllGl'f�I COMPUTER ASSISTED PLAN CHECKING Temporary Occupancy Permit COMPUTER ASSISTED PLAN CHECKING Tracks Bonds Supports multiple, user -defined permit types with specific fees or fee ranges. Permits types might include Building, Electrical, Mechanical, Plumbing, Fire Sprinklers, Grading, etc. Supports the ability to grant temporary or conditional occupancy with appropriate follow-up monitoring. Keeps tracks of bonds submitted for projects and expiration Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 8 of 29 Comm Devel Featues UUMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING COMPUTER ASSISTED PLAN CHECKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEWlrRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING City of Diamond Bar Tracks Status for Applications/Permits On-line input/update of submittal information for each stage of the application and permit process. Transactional History for Appl/Permits Automatically retains all transactions for each application or permit and can display or print on demand. An unlimited number of Conditions of Approval can be linked to Unlimited Conditions of Approvals each application/permit with date and status flags for monitoring. Supports table entries as well as free -form or special conditions not in the table. Word Processing interface Ability to download names address, etc to PC-based word processors used by City. Improvements include streets, storm drains, curb, gutter, sidewalks, landscaped areas, and parks. On-line access to City codes, ordinances, and zoning ordinances. Ability to review previous Council Actions relating to specific issues, codes, ordinances, special waivers, etc. Ability to perform textual string search on key word or phrases. Automated referencing of manual files and bibliographic indexing capabilities. Ability to interact with Building Permit system to indicate approval of plans prior to permit issuance. for file types, building codes, committee codes, etc. indicating development opportunities and constraints associated with specific projects proposed by potential developers or builders. Detection of expiration dates (i.e., automated tickler files), and automated generated of expiration/renewal notices. Ability to direct printing of reports to any selected output device. Done at field level Merging of information into form letters is undertaken within the Cit View PreBuilts, not CityView a third party Word Processor Acceptance of improvements Provided these are property -related. There are workarounds in the PreBuilts for dealing with non -parcel related improvements Access to Code Data Base Access to Legislative History PreBuilts will track Council meetings and results, as well ability to add Council minutes to records. Code Enforcement enables tracking of Council actions in the "events" functionality. Archive & retrieve completed projects Automated referencing Building Permit Create user defined tables Customized reports and graphics Reports now, and graphics will be in a future version Detection of expiration dates Development review status maps & rar +. Development status reports and logo Direct printing reports Establish security for RDB by user Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 9 of 29 Comm Devel Featues DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING DEVELOPMENT REVIEW/TRACKING City of Diamond Bar Expiration, denial, and renewal notices Field level and function security Has theability to restrict access (view, update, delete, etc.) to specific data fields and processing functions with the subsystem. Generate reports on request for Generate following reports: weekly project status, weekly plan check status, weekly grading plan check status, weekly preliminary review status, weekly tickler file, weekly projects sorted by planner, monthly projects submitted with time/date stamp, Identification and notification When required,identification and notification of affected property owners/residents (e.g., creation of 300 -foot radius area and Interface w/Community Devel corresponding mailing list). Ability to access: parcel info, historical site designation, general Interface with City's GEOBASE and specific plan layers, zoning information, parcel history (splits, combinations, reparcels), site address, project file info, and project permit info. Interface with City's GEOBASE To generate maps at various scales. Interface with City's word processing (Ability to interface with City's word Processing system for generation of mailing labels and letters. Land Developer Reviewer Log Late Projects Report Link the GEOBASE by parcel or address Links to bond acceptance and release module Miscellaneous permits Monthly commercial projects status report 1llin n♦I.Iy industrial _ ,•,,,,,.,��y n�uusuiai projects stains report Monthly institutional projects status report Monthly mixed use project status report Report showing the status of all development applications by address and a summary of submissions. to query by parcel or address for all applications and/or > issued or oendina. Merging of information into form letters is undertaken within the CityView PreBuilts, not within a third party Word Processor Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 10 of 29 Comm Devel Featues City of Diamond Bar DEVELOPMENT Monthly projects expired/withdrawn REVIEW/TRACKING report DEVELOPMENT Monthly projects submitted with REVIEW/TRACKING time/date stamp report DEVELOPMENT Monthly residential non -tract project REVIEW/TRACKING status report DEVELOPMENT Supports the application/permit/inspection process through REVIEW/TRACKING Multi -departmental Review Process various departmental stages such as Planning, Engineering, Building & Safety, etc. DEVELOPMENT Multi -Permit Issuance Prints all types of permits (Signs, home Occupations, temporary REVIEW/TRACKING use, etc.) in groups or one at a time. DEVELOPMENT REVIEW/TRACKING Permit application documents DEVELOPMENT REVIEW/TRACKING Permit status &activity reports with graphics. DEVELOPMENT REVIEW/TRACKING Project descriptions Unlimited text in free form capability. DEVELOPMENT Project status report user selected Select by developer, parcel, or other field and print or display a REVIEW/TRACKING project (Application/Permit) Status report. DEVELOPMENT REVIEW/TRACKING Project status summary report DEVELOPMENT REVIEW/TRACKING Projects by Plan Checker/Inspector Projects by Plan Checker/Inspector reports. DEVELOPMENT REVIEWITRACKING Provide cross-reference to other related projects, both current and historical. DEVELOPMENT Ability to provide public access (at terminal on front counter) to REVIEW/TRACKING Public Access Query limited information (controlled by user) relating to application/ permits/projects and/or parcels. DEVELOPMENT REVIEW/TRACKING Quarterly application summary DEVELOPMENT REVIEW/TRACKING Quarterly project submittal log DEVELOPMENT Query projects or files Query using: project number, name, general location, submittal REVIEW/TRACKING date, , owner/developer name, site addressor parcel number DEVELOPMENT Recording and tracking development Recording and tracking of development review field survey REVIEW/TRACKING notes notes. DEVELOPMENT Relate project activity to multiple PreBuilts enable the ability to add REVIEWITRACKING parcels Relating done with no limit on number of parcels. "related parcels" to a project on a articular parcel DEVELOPMENT Reselection of standardized spatial land Also provides definition of unique areas of interest for analyzing REVIEW/TRACKING area reporting development trend information. Exhibit F -Amended Functional Requirements.xls 1/31/2008 Page 11 of 29 Comm Devel Featues City of Diamond Bar DEVELOPMENT Transactional entry of permit (DEVELOPMENT REVIEW/TRACKING Submittals Reports Weekly, quarterly, or user-specified date range. DEVELOPMENT Supports Landscape Plan Checking Support Landscape as one type of application/permit and treat it REVIEW/TRACKING Update data base interactively like other application/permits for construction. DEVELOPMENT REVIEW/TRACKING Tickler File Provide Tickler File capability. DEVELOPMENT Weekly grading plan check status REVIEW/TRACKING Tickler files for permit tracking. DEVELOPMENT REVIEW/TRACKING Track & cross-reference Track and cross-reference parcel and final map activity. DEVELOPMENT Weekly preliminary review status REVIEW/TRACKING Track & record resolution numbers for various projects upon City approval. DEVELOPMENT REVIEW/TRACKING Track Plan Check activity. DEVELOPMENT Track plan check activity. Ability to track the various phases and type of plan check REVIEW/TRACKING report activity. DEVELOPMENT REVIEW/TRACKING Track street names within the City. Tracking of review status info on both a project basis and City - DEVELOPMENT wide basis for trend analysis. Time series data or historical REVIEWITRACKING Tracking of review status info development records can be used to anticipate and plan for development trends and can provide the basis for development pol DEVELOPMENT Transactional entry of permit REVIEW/TRACKING information DEVELOPMENT REVIEW/TRACKING Update data base interactively DEVELOPMENT REVIEWITRACKING Utility release tracking DEVELOPMENT Weekly grading plan check status REVIEW/TRACKING report DEVELOPMENT REVIEW/TRACKING Weekly plan check status report DEVELOPMENT Weekly preliminary review status REVIEW/TRACKING report DEVELOPMENT REVIEW/TRACKING Weekly project status report DEVELOPMENT Weekly projects sorted by planner REVIEW/TRACKING report All of the proposed applications will be configured for dynamic GENERAL REQUIREMENTS Application interoperability interoperability so that relevant information can be shared without redundant data entry or lookup. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 12 of 29 Comm Devel Featues GENERAL REQUIREMENTS (Cash Receints inteoratinn GENERAL REQUIREMENTS Customer based configuration GENERAL REQUIREMENTS Field access restrictions controlled by system tables City of Diamond Bar Cash can be taken and posted to the appropriate Finance journals from the Community Development and/or Building & Planning counters for fees and deposits. Posts to Project Cost Accounting records if applicable. After assistance with the initial setup, the system is designed for customer self -configuration and tailoring. Specific users and/or user types can be restricted to read-only, read/write, or no -view access to all Plans/Permits data. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 13 of 29 All applications in the system dynamically link to the City's GENERAL REQUIREMENTS Geobase integration geobase so that permit, application, code violation, etc. information can be traced from a map location (geocode), parcel, or address. GENERAL REQUIREMENTS Spell -check available on all text input Spell check function with the ability to add vocabulary is available for all screens with text input. Ability to query through a user -level command language all GEOBASE Ad Hoc Query/Report elements and layers of the data base. Ability to produce ad hoc reports and catalog command files to rerun frequently used reports. GEOBASE Maintain Parcel History Keeps all transactions relating to specific parcels on-line including Permits, Approvals, Inspections, etc. GRANT MANAGEMENT Grant activity Grant activity, performance, and status maps and reports. GRANT MANAGEMENT Historical activity maps and reports GRANT MANAGEMENT Monitor & maintain records related to project activities and status. GRANT MANAGEMENT Potential project/program site maps & reports. INSPECTION Calculates appropriate fees based on type of project and square TRACKING/OCCUPANCY Automatic Fee Calculations footage involved. Calculation formulas are table driven and can APPROVAL be modified by users. INSPECTION User defined table of valid correction codes which can be TRACKING/OCCUPANCY Correction Codes Table assigned at each stage of the application/permit/project APPROVAL inspection cycle. INSPECTION TRACKING/OCCUPANCY Daily notification Facilitates a daily notification of utility companies regarding the APPROVAL release of utilities. INSPECTION TRACKING/OCCUPANCY Enables public interaction for inspection requests through telephone and automatically APPROVAL produces inspection run sheets by area, inspector, etc. INSPECTION TRACKING/OCCUPANCY Generates reports on inspection Generates weekly, monthly semi and annual reports on APPROVAL activity inspection activity. INSPECTION Print out schedule for all outstanding inspection requests for each TRACKING/OCCUPANCY Inspector Work Schedules inspector in date order. Selectable by date range and/or APPROVAL insnPrtnr Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 13 of 29 Comm Devel Featues City of Diamond Bar INSPECTIONI Interact with E-mail/permit process in order to properly track and C TRAKING/nr(.t1PANCV inf.—f—ifhF_maiUnc.mit........ account for field generation requirements for any given project, APPROVAL i.e. investigation fees, plan charges, receipt of certificates, PLAN APPLICATION & Active Project Tracking Log easements, CC&R's etc. INSPECTION Efficient plan review submittal process current status in the review/approval process. TRACKING/OCCUPANCY Interacts with GIS to produce maps of past, present and predicted inspection APPROVAL Assign plan review # at fees collection activity. INSPECTION TRACKING/OCCUPANCY Multidivisional Plan Check Monitoring Ability to check on the status of applications/permits/projects at APPROVAL any stage of the review and approval process. INSPECTION Committee Review comments reviews and comments can be recorded as part of the application TRACKING/OCCUPANCY Records inspection activity Records inspection activity and provides statistical reporting of APPROVAL workloads. INSPECTION Utilizes latest technology for on-line interaction between field and TRACKING/OCCUPANCY Technology for on-line interaction office personnel regarding the status of inspections, validity of APPROVAL permits, etc., i.e. through the use of mobile telecommunication computing. INSPECTION TRACKING/OCCUPANCY Tracks inspection activity and produces temporary and final occupancy certificates. APPROVAL INSPECTION TRACKING/OCCUPANCY Tracks utility release activity final and temporary APPROVAL PLAN APPLICATION & Facilitates accurate accounting of past and present plan review TRACKING Accurate accounting workload thereby enabling an effective projection of workload in order to project plan review appointments with applicants. PLAN APPLICATION & Active Project Tracking Log Report showing all active projects and a brief summary of their TRACKING Efficient plan review submittal process current status in the review/approval process. PLAN APPLICATION & grading and fire sprinkler submittals. TRACKING Assign plan review # at fees collection PLAN APPLICATION & TRACKING Calculate plan review fees. PLAN APPLICATION & As part of the application routing/approval process, committee TRACKING Committee Review comments reviews and comments can be recorded as part of the application PLAN APPLICATION & Facilitates efficient data entry process for projects containing TRACKING Efficient data entry multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. PLAN APPLICATION & Facilitates an efficient plan review submittal process for all types TRACKING Efficient plan review submittal process of applications, i.e. building, plumbing, electrical, mechanical, grading and fire sprinkler submittals. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 14 of 29 Comm Devel Featues City of Diamond Bar PLAN APPLICATION & FRACKING Establish accurate status Interact with planning, Engineering, Fire District plan review tracking modules in order to establish accurate status of any given project. PLAN APPLICATION & I (Establishes bonding, easement, legal document, etc. needs and TRACKING Establishes bonding, easement, etc tracks such through the plan review, construction and archival. PLAN APPLICATION & TRACKING Generates all applicable notices Facilitates the generation of all applicable notices and mailing TRACKING Interfacing labels/envelopes, i.e. expiration or status, of plan check activity. PLAN APPLICATION & Genertes standardized and ad-hoc Generates reporting of plan check activity, i.e. daily, weekly, TRACKING reports monthly, quarterly, semiannually and annually. PLAN APPLICATION & Interact with development review Interact with Bevel. review system and parcel information system TRACKING system in order to extract pertinent data regarding projects submitted TRACKING for plan review. PLAN APPLICATION & Plan routing process Interact with Finance system, in real time, in order to eliminate PLAN APPLICATION & redundancy in reporting. Also must facilitate an electronic TRACKING Interact with Finance System accounting of application prior to, and during, the actual Batch process TRACKING report submittal process. Generates plan review receipt only upon PLAN APPLICATION & Interact with Planning and Engineering divisions, Park TRACKING Interfacing Development, Fire District and Finance for concurrent plan review activity and fee collection and maintenance. PLAN APPLICATION & TRACKING Links to Bond Acceptance & Release PLAN APPLICATION & Permit issuance Interacts with and provides the basis for the permit issuance TRACKING process. PLAN APPLICATION & Plan routing process Initiate plan routing process to all affected Cit departments, y p TRACKING divisions, consultants and outside agencies. PLAN APPLICATION & Planning Commission Review Status Report showing pending projects and what state they are in TRACKING report awaiting review. PLAN APPLICATION & Facilitates quick retrieval of permits, plans and retained TRACKING Quick retreival documents based upon location, type, inspector, plan checker, owner, architect, contractor, subject, key word/phrase, etc. Facilitates standard plan review submittal info process which PLAN APPLICATION & notifies applicants of deficiencies at the earliest possible step. TRACKING Standard plan review submittal info Produces notices of additional needs and requirements on plan check receipt. PLAN APPLICATION & Facilitates supplemental plan review activities and ties all TRACKING Supplemental plan review activities subsequent work back to the original application and/or land parcel. PLAN APPLICATION & Ability to track developer -constructed public works Limited tracking provided if property TRACKING Track developer improvements from Plan Check through construction & inspection to acceptance b the City. Improvements include related. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 15 of 29 Comm Devel Featues City of Diamond Bar PLAN APPLICATION & TRACKING Tracks developer maintenance period Limited tracking provided if property Ability to create user session related. PROJECT MANAGEMENT PROJECT MANAGEMENT Fully integrated with the City's RDBMS (MS SQL) PROJECT MANAGEMENT Links to Community Development Links to Community Development Plan Check Application & These are CityView PreBuilt modules, not modules Tracking module (module currently in Bets design/testing). external applications. PROJECT MANAGEMENT On-line password updating System can periodically request user to supply a new password (variable time increments). PROJECT MANAGEMENT Password timeout and prevent old password use PROJECT MANAGEMENT Work environments which allow for Access depends on individual user or groups vanos access Automatically and rapidly retrieve basic spatial and tabular PUBLIC INFORMATION Basic spatial & tabular attribute attribute information regarding a parcel/lot identified by providing ACCESS information either parcel number, street address, or spatial coordinates as a locator. PUBLIC INFORMATION through well-defined user interface mechanisms (i.e., response ACCESS Direct public info access to prompts contained in menus) rather than going to service counter staff for basic information. PUBLIC INFORMATION Phone &over -the counter inquiries Support both telephone and over-the-counter public inquiries, as ACCESS well as in-house research, operations, and analysis endeavors. A report produced monthly for City Council which show a SPECIAL STUDIES AND Monthly Building Permit Report breakdown of types of permits issues, fees collected, types of PROJECTS building for last month,fiscal year to date, and prior fiscal year to date (same period last year). Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 16 of 29 Cashiering City of Diamond Bar I IPay fees online Abl for customers to pay fees Innfintz r' A OLJC�IA1/� VnJI ILMII IV Print receipts Ability to produce a printed receipt (or printable CASHERING receipt, for online payments) Electronic payment Ability to accept electronic CASHERING payments Partial payments and split Split transactions allow portions of payments to use payments different payment CASHERING methods Partial payment priority Ability to identify which fees should be paid first (i.e. CASHERING in the event of partial payment) Join fees Ability to join multiple transactions so that customer can pay as a lump CASHERING sum Export to G/L system Abiity to export payment detailed information to external financial CASHERING system Prevent overpayments Prevent overpayments (i.e. disallow payment CASHERING amounts greater than amount due Integrate with development Integration between Cashiering and all other PreBuilt services, planning, licensing applications CASHERING applications Cross -functional processes Cross -functional processes between cashiering and other PreBuilt CASHERING applications Centralize payments through All fees generated through the PreBuilt applications Cashiering shall be payable via CASHERING Cashiering Authorized access Only authorized users can access the Cashiering module CASHERING Allow refunds Allows for refunds and correctly shows credits, wherever CASHERING applicable Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 17 of 29 Cashiering City of Diamond Bar Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 18 of 29 (Cashiering module must (Cashiering module must contain basic information contain basic information about ahmit tho rncc nnnlirnfinn nr n-4 the case, application or CASHERING permit Selected receipt auditing Cashiering "Entered By" and "Date Entered" tracking CASHERING Query transaction history Transaction history must be viewable/searchable for CASHERING each case, permit, etc. Group by Account number Ability to group data by Account CASHERING number Cashiering data capture Selected mandatory data capture requirements CASHERING requirements Data export capbaility Data export to MS Excel, MS Access, PDF, Html, RTF, CASHERING TXT Ad-hoc reporting Cashiering ad-hoc reporting tools and CASHERING interfaces Daily transaction summary CASHERING reports Smart -client technology and Ability to undertake cash receipting at remote offices decentralized cashiering using smart client technologies CASHERING requirements Payment multiple fees at Ability to group fees from different PreBuilt CASHERING once applications and pay for them in one transaction Summary level statistics for Ability to generate summary level statistics for year- CASHERING ear -end reports, etc. end reports Ad-hoc querying of cashiering CASHERING data Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 18 of 29 Code City of Diamond Bar CODE ENFORCEMENT (Archive closed cases Need to archive closed cases but have history available on lindivival properties or owners. New cases need to identify if there is a previous history. CODE ENFORCEMENT Cartographic plotting Cartographic plotting of inspection and investigation sites and distribution using parcel, street, and administrative map data. CODE ENFORCEMENT Citation records, status reports, & maps CODE ENFORCEMENT Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. CODE ENFORCEMENT Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. CODE ENFORCEMENT Code enforcement maintenance Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. CODE ENFORCEMENT Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. CODE ENFORCEMENT Code enformcemet activity reports CODE ENFORCEMENT Code violation notices and citations. CODE ENFORCEMENT Digital photo records can be recorded Digital photos collected through digital cameras, wireless phones, with inspection records and/or PDAs can be linked to an inspection record or code violation. CODE ENFORCEMENT Geometric analysis Including polygon overlay of parcel boundaries, planning/zoning code data, etc. CODE ENFORCEMENT Inspection records and run lists CODE ENFORCEMENT Interface with other systems Needs to be able to cross check with Building Permits, Plan Checks, Business Licenses, Ownership Records, and permit files. CODE ENFORCEMENT Limited access to Code Enforcement Some information is protected like who complaining party is. files CODE ENFORCEMENT On-line query: parcel tabular & map Used in data gathering associated with inspection and data investigation proceedings. CODE ENFORCEMENT Recording and tracking Recording and tracking of code enforcement, inspection, complaints, corrections, and citations data. CODE ENFORCEMENT Residential Business info data base Supports residential business types (business operating out of Contained in CityView Property Information private residence). and CityView Licensing rather than in CityView Code Enforcement CODE ENFORCEMENT Status of Enforcemnt/Violation by Displays/prints all historical and/or outstanding Code Violations parcel related to a given tract, subtract, subdivision, and/or parcel. Exhibit F - Amended Functional Requirements.As 1/31/2008 Page 19 of 29 Code City of Diamond Bar CODE ENFORCEMENT Tracking of Inspection Cases Displays on-line all history and transactions related to a Code Violation including initial application through notification and remedy. Also prints detail and summary reports related to code violations. CODE ENFORCEMENT Violator Tickler file Provides review dates on violations to display/report will indicate delinquent outstanding violations or reinspection schedules. CODE ENFORCEMENT Access to City Busns License data Inspectors can query the Business License data base by name, base address, parcel, or other geographical identifier. Business Licenses can query previous or current outstanding code violations before issuing License. CODE ENFORCEMENT Building condemnation process Owner notification coordination, tracking of the eviction process, The eviction event can be tracked and coordination with the County Sheriffs office. using the "events" functionality, as well as coordination with Sheriffs Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 20 of 29 Licensing City of Diamond Bar I___ _ Exhibit IAhility to rnlrielate nenaltiec Ability to calculate penalties on late payments and BUSINESS LICENSE ' ...' ----"-'-'" r""'""" track payments against penalties. Ability to enter payments on- Ability to enter payments on-line BUSINESS LICENSE line BUSINESS LICENSE to inquire on-line On-line inquiry using any field to search on. _Ability Ability to sort on several keys w/in a record, including Ability to sort for reports location (inside vs. outside City), street location Min SIC, business name, business owner,SIC BUSINESS LICENSE classification. Tracking and reports available on items in a Ability to track & report comprehensive data element list that provides BUSINESS LICENSE information about the Business License subsystem. Ability to track account BUSINESS LICENSE payment history Ability to provide analysis of business by: street Abilty to provide analysis address, user specified section of city and SIC Compliant for inquiry only BUSINESS LICENSE codes. Ad-hoc reports, catalog Ability to generate ad-hoc reports and catalog BUSINESS LICENSE commands command stream for future use. Aged fee delinquencies The system shall provide a report of delinquent BUSINESS LICENSE business license fees which is aged by date due. Allow partial payment The subsystem shall allow for partial payment of BUSINESS LICENSE business license fees. Audit trails for Application Objects are Ability to generate audit reports for all entry to serve maintained at core product level but Audit reports as audit trail for additions, deletions and changes. audit trails for data transactions require customization at the BUSINESS LICENSE application level. Ability to automatically update accounts Will be done daily through a batch Automatic update of A/R receivable,cash receipts accounts and general routine BUSINESS LICENSE ledger subsystem Ability to selectively choose how partial payments Choices for applying payments will be applied, either automatically by a fee code or BUSINESS LICENSE manually- anual) . Exhibit F - Amended Functional Requirements. xls 1/31/2008 Page 21 of 29 Licensing City of Diamond Bar Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 22 of 29 Assumes this refers to the ability to BUSINESS LICENSE (`ontrVactor class fields vvi ni a�.wi �iaaa iiaiva ' i---� ate_-- c:_u_ e r1L =daL Ulldt! Hells for contractor class. select from at least three options from a icklist Enter cash receipts for license The subsystem shall provide for the entry of cash BUSINESS LICENSE fees receipts for business license fees. Ability to enter payment data such as check number, Enter payment data amount, date, reference number, receipt number, and batch number. Dynamically linked to cash BUSINESS LICENSE receipts subsystem. Ability to distribute fees to different G/L revenue Fees allocated directly to G/L accounts based on the fee code or type of business BUSINESS LICENSE license. Ability to distribute fees to different G/L revenue Fees allocated directly to G/L accounts based on the fee code or type of business BUSINESS LICENSE license. The subsystem shall provide flexible selection and Flexible selection and sort sort criteria for the printing of reports. These criteria criteria shall include business type, license and forms type BUSINESS LICENSE (e.g. notices. licenses, etc.), location, and due date. Generate renewals Ability to automatically generate renewals and BUSINESS LICENSE mailing labels. Ability to interface with Tabular GEO-BASE and Geo-base/mapping interface graphic mapping system (when GEO-BASE BUSINESS LICENSE mapping system is in place). Hazardous Materials Ability to have fields to capture information for BUSINESS LICENSE information storage companies who deal with hazardous waste. Done through attributes section Input validation Ability to validate input against user -defined tables BUSINESS LICENSE such as SIC code, etc. Interactive business The subsystem shall provide interactive business information maint information maintenance including the ability to add, BUSINESS LICENSE change, and delete businesses. The subsystem shall provide interactive query and Interactive query and display display capabilities for business license information. Selection criteria shall include owner, business BUSINESS LICENSE Iname, and address. BUSINESS LICENSE Interface with G/L system Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 22 of 29 Licensing City of Diamond Bar I I� + .c ;+� I,_._1___ I Customized fnrmc would naarl to ho I existing --------- ._...._ ..__._ ..___ ._ -_ he meters and Vthe subsystem 111ILell softwaa used�on aPC-basedosystemevices and created according to requirements, (BUSINESS LICENSE I I for PDA or wireless browser on tablet) License fee/renewal info The subsystem shall provide for interactive maintenance maintenance of business license fee and renewal BUSINESS LICENSE information. Ability to look up a record by several different fields Lookup by multiple fields including business name, owner name, address, zip BUSINESS LICENSE code, fee code. etc. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 23 of 29 Ability to lookup records using wildcards, ie. Not Lookup wildcards having to type the entire name in. Just type a few letters and the rest of the anme appears, or an alphabetical listing of names appear to choose from. BUSINESS LICENSE Or put wildcards and search for last part of name. BUSINESS LICENSE Mailing labels Ability to generate mailing labels for documents and for letters. BUSINESS LICENSE Maintain business license master file. File will contain a comprehensive data elements set that will offer sufficient information about the details of the Business License subsystem. Ability to maintain and view historical data on a BUSINESS LICENSE Maintain historical data transaction by transaction basis, ie. line item for charges, separate line item for payments. BUSINESS LICENSE Month-end reports Ability to close at month-end and generate required reports and general ledger posting summary. BUSINESS LICENSE Multiple business owner The subsystem shall provide for the maintenance of multiple owner information. BUSINESS LICENSE Multiple Business Owners Additional fields available for multiple business owners. Fields for at least 5 owners. BUSINESS LICENSE Multiple business sites The subsystem shall provide for the maintenance of multi le business location information. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 23 of 29 Licensing IBUSINESS LICENSE City of Diamond Bar Exhibit F -Amended Functional Requirements.xls 1/31/2008 Page 24 of 29 I1!_.._ _­ _,__ ,____ ___.,_. navC HULc iiew, aisu nave something on the screen I Note fields exist throuaoutthe application, as memo fields,_which to let you know a note exists; also have a note code, Fields ote Field or a list of commonly used notes which can are clearly evident. They can be automatically be inserted into the note field without populated from but specific BUSINESS LICENSE having to type the entire note in. requirements should ld b be defined for should LookUp tables to be created Exhibit F -Amended Functional Requirements.xls 1/31/2008 Page 24 of 29 Other Department Approval A field to indicate whether a business license Fields requires the approval of another department, and BUSINESS LICENSE whether or not that approval has been received. BUSINESS LICENSE Print business licenses The subsystem shall provide the capability to print business licenses on official forms. Print delinquent reminder The subsystem shall provide for the printing of notices reminder notices for delinquent business license BUSINESS LICENSE fees. Print fee and renewal notices The subsystem shall provide the capability to print BUSINESS LICENSE fee and renewal notices for business licenses. BUSINESS LICENSE Printing Duplicate License Ability to print duplicate business licenses with word "duplicate" "Reprint" or on them. Special fees Ability to handle special fees such as arcades, BUSINESS LICENSE special events, and street vendors. Exhibit F -Amended Functional Requirements.xls 1/31/2008 Page 24 of 29 Permits BUILDING PERMITS Application review tickler report Ability to isolate park development fees. BUILDING PERMITS Ability to restrict issuance sub -permits Applications in review report List of all permit applications being reviewed because of BUILDING PERMITS Accepts sub -permit application BUILDING PERMITS Automatic interface to cash receipts BUILDING PERMITS Allows purging of transactions City of Diamond Bar Provides the ability to identify park development fees as a separate type of permitlfee for selected reporting. Provides the ability to restrict the issuance of sub -permits, i.e. electrical plumbing and mechanical, until the issuance of the master building permit. Provides status and dates of approval for multiple types of permits (building, electrical, mechanical, etc.) for master permits and certificates of occupancy. Ability to physically remove user specified records or groups of records from the master files for authorized staff. BUILDING PERMITS Application review tickler report From user specified parameters, list of applications requesting follow-up action. BUILDING PERMITS Applications in review report List of all permit applications being reviewed because of inspection problems. BUILDING PERMITS Automatic interface to cash receipts Automatic cash receipt posting for each permit as fees are paid. Post to permit transaction history automatically as well. BUILDING PERMITS Automatic table driven permit fees All relevant permit fees, fee credits, and reimbursements are table -coded and automatically calculated (with manual override capability) when entered. BUILDING PERMITS Cash receipts detail report Report of cash receipts by date, permit type, etc., selectable at runtime. BUILDING PERMITS Cash reciept summary Cash receipt summary by date, by permit type, etc. BUILDING PERMITS Certificate of occupancy listings List of all certificates of occupancy for a range of dates, addresses, etc. BUILDING PERMITS Code enforcement compliance reports Thirty, sixty, ninety day compliance status reports. BUILDING PERMITS Code enforcement detail report Detailed report of code enforcement incidents for a specified range of dates, address, etc. BUILDING PERMITS Code enforcement fine tracking For permits required by Code Enforcement violations, the system CityView Cashiering enables the tracks fines and payments through the cash receipts system. transaction. CityView Code Enforcement tracks the histo ry BUILDING PERMITS Code enforcement maintanence Code enforcement maintenance provides for specific code enforcement violations maintained in conjunction with the land use record for a parcel. BUILDING PERMITS Code enforcement summary Summary of code enforcement incidents by type for a specified range of dates, addresses, etc. BUILDING PERMITS Communicate with State Ability to communicate with State or private systems for maintenance of contractor, designer, workman's compensation information, etc. in real time or through a subscription service. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 25 of 29 Permits City of Diamond Bar BUILDING PERMITS (Detailed inspection transaction record Provides inspection call-in, which establishes a detailed inspection record for each requested inspection. Allows tracking of approvals, denials, holds, etc. Maintains routing information for inspection scheduling. BUILDING PERMITS Facilitate efficient data entry Facilitates an efficient data entry process for projects containing multiple structures with slightly different characteristics, i.e. building plan, address, etc. WITHOUT reentering common data. Also enables permit development and issuance without unnec BUILDING PERMITS Fee listings Table printout/display of the different fees for permits and sub - permit types. BUILDING PERMITS Generate certificate of occupancy Automatically generates a certificate of occupancy when all sequence required inspections have been approved. BUILDING PERMITS Generates expiration notifications Generates expiration notifications of workers' compensation insurance, permits, etc. BUILDING PERMITS Generates permit number upon receipt of fees. CityView PreBuilts will also generate a permit can be identical for either. number in the process before the fees are BUILDING PERMITS Issues and tracks Public Works receipted BUILDING PERMITS Individual access security Provides menu option security controlling function access based Various workarounds for non- on individual users access rights. orooertv-based. BUILDING PERMITS Inspection history report Provides history/progress of inspections for a specific . address, Done in the application itself rather permit, parcel, inspector, etc. than a report. Displayed as data grid which can be exported to excel spreadsheet BUILDING PERMITS Inspection schedule report Ability to produce an inspection schedule report in consideration of geographical proximity and available inspectors. BUILDING PERMITS Inspector activity summary Summary of inspections both scheduled and completed for a range of dates and/or inspectors. BUILDING PERMITS Integrated with Plan Check routing and System will not issue a permit unless all necessary Plan Check sequence approvals are completed. BUILDING PERMITS Interactive parcel maintenance Allows multiple address and owners at a given parcel and permits a search by address, tenant, owner. BUILDING PERMITS Internal or external check fees Ability to support both internal and external plan checking. Fees can be identical for either. BUILDING PERMITS Issues and tracks Public Works Will track property -based permits. permits Various workarounds for non- orooertv-based. BUILDING PERMITS ILlnk to Geobase/Mapping subsystem I Link to Tabular and graphics GEO-BASE for graphic displays as I layers to the GIS system. BUILDING PERMITS I Link to Land Management subsystem IlBuildings are linked to parcel data so that land use can be Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 26 of 29 Permits City of Diamond Bar . BUILDING PERMITS (Links to Bond Acceptance & Release [_ BUILDING PERMITS Links to GIS (Especially for parcel database layer for flagging lots for outstanding reimbursement agreements. Cityview will use the GIS Database as its source of intial data and refresh data (one wav link) BUILDING PERMITS Links to Permit Fee Calculation BUILDING PERMITS Maintains inspection/completion Maintains the required inspection and completion dates for final history approval based on type of permit. BUILDING PERMITS Maintains permit applications,mult. Ability to index all permit applications by several keys including keys parcel, requestor name, address, contractor name, etc. BUILDING PERMITS Maintains permithnspection history Maintains history of all permits and inspections as well as. cash receipts and other transactions related to each permit. BUILDING PERMITS Miscellaneous coded narratives Provides free form, user defined narratives with user defined codes and dates. BUILDING PERMITS Multi-level menu interface Provides access to all inquiry screens through one menu option. Functionally structured menu system with expert mode to bypass all menus if necessary. BUILDING PERMITS Multiple contractor/subcontractor suprt Supports multiple contractors and subcontractors associated with each on a permit. BUILDING PERMITS Multiple format user defined printing Printing of permits in user defined formats, with option for reprint. BUILDING PERMITS On-line help Provides on-line help at the menu or field level. BUILDING PERMITS On-line inspection record maintenance Allows interactive update of a specified inspection record. BUILDING PERMITS On-line query, multiple keys Allows query of permit database by parcel ID, property address, contractor name, property owners name, permit number, and user defined alternate ID code. BUILDING PERMITS Outstanding inspection request report List of all outstanding inspection requests by type and due date. BUILDING PERMITS PC (IBM) interface for inspection trans Ability to upload/download inspection transactions to/from a PC (MS-DOS, IBM compatible) so that inspectors can use portable PCs in the field to record their work. BUILDING PERMITS Permit fee collection Collection of cash & checks by cashier. BUILDING PERMITS Permit listings List of all permits issued and their status. BUILDING PERMITS Permit status report List of permits by status. BUILDING PERMITS Permits issued report Report of all completed (issued) permits for a specified range of dates, addresses, etc. BUILDING PERMITS Provides permit and related cost data Provides individual permit costing as well as potential additional cost such as impact fees, tap fees, user fees, etc. Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 27 of 29 Permits ' " w I BUILDING PERMITS City of Diamond Bar ick retrieval (Facilitates quick retrieval of permits, plans and retained documents based upon location, type, inspector, plan checker, towner, architect, contractor, subject, key word/phrase, etc. BUILDING PERMITS RDBMS,data dictionary file Data is stored in a relational data base that can be amended CityView Application Builder required for management through a data dictionary by users. changes. BUILDING PERMITS Retain permit information Capable of retaining permit information without fee payment or generation of receipt until such time as the applicant can return with payment. Need to generate a'transaction' (temporary) record without actual permit number assignment. Further enabl BUILDING PERMITS Revalidates & verifies info gathered during the plan review process, calculates all applicable fees and produces the permit document(s) for and given projects. BUILDING PERMITS Standard permit issuance Facilitates a standard permit issuance process which notifies applicants of future requirements at the earliest possible step. Produces notices of requirements on permit receipts or on attached reports. BUILDING PERMITS Tracks fees paid for all sub -permits Accepts fees paid information for each sub -permit type and posts tolfrom cash receipts/Revenue subsystem. BUILDING PERMITS Tracks improvement & performance Tracks the acceptance of improvement and performance bonds Will track property -based permits, bonds related to the private construction of public works various workarounds for non -property - improvements. based. BUILDING PERMITS User defined codes Allows users to define codes to meet specific needs. Default codes are pre-installed. BUILDING PERMITS User defined status narrative Provides user defined comments to indicate inspection status or miscellaneous information. BUILDING PERMITS User selectable reporting criteria Allows users to select extraction criteria for various demand reports. BUILDING PERMITS Validates contractors against Bus. Lic Ability to validate the designated contractors and subcontractors against the Business License subsystem. BUILDING PERMITS Violation narrative/comments Allows descriptive text to be maintained with the status of a Tracked in CityView Code specific violation. Enforcement rather than CityView Permits & Inspections BUILDING PERMITS Contractors' Workers Comp tracking Through the contractor's license validation table, monitor the expirations of Workers Compensation insurance for all contractors working on current permits. BUILDING PERMITS Validate business licenses If requestor is a business, validates that a business license exists through an interface to the Business License subsystem Exhibit F - Amended Functional Requirements, As 1/31/2008 Page 28 of 29 Public Portal City of Diamond Bar PUBLIC PORTAL Design tools to resemble City Website Product has design tools enabling on line pages to be configured �to resemble City's standard website PUBLIC PORTAL Automatic timeout Automatic timeout of on line access with inactivity PUBLIC PORTAL Search for properties Ability for contractors and citizens to retrieve (public) property information by address, owner name and street name PUBLIC PORTAL Apply for permits on line Ability for homewoners or contractors to apply for simple, over the counter permits (those where no submittals or reviews are required) on line. Applicant offered option to pay for permit on line or collect permit from City and pay within 5 days of application PUBLIC PORTAL Pay for permits on line Ability for homeowners and contractors to make secure payments on line for over-the-counter permit applications. Printable receipts should be generated automatically and a printable permit should be generated PUBLIC PORTAL Check permit status on line By keying in permit -specific information, permit applicant can check the status of their permits directly online PUBLIC PORTAL Request inspections By keying in permit -specific information for an issued permit, permit applicant can check the list of outstanding inspections on line and can request a date for the next inspection, choosing preference for am, pm or no preference for inspection time. System generates a printable receipt for inspection request. Inspection status remains as requested until City confirms with applicant PUBLIC PORTAL Citizen complaints online Citizens can register property -based complaints with the City on line. PUBLIC PORTAL Citizen complaints online Citizen offered pre -defined search options to locate property against which complaint made PUBLIC PORTAL Citizen complaints online Option for complaint entry by tenant, complainant or anonymous. If "tenant" or "complainant," entry forms have "required fields" for data entry to safeguard against bogus entries PUBLIC PORTAL Citizen complaints online Printable complaint record automatically generated for complainant PUBLIC PORTAL Planning & Zoning applications Ability for applicant to check the status of submittals and reviews for planning applications on line PUBLIC PORTAL Review hearings agenda Ability for citizens to examine planning development approval agenda for upcoming hearings of the Planning Commission or Council and list of invitees PUBLIC PORTAL Business Registration applications Ability for business owner to apply for a business license on line. Applicant receives printable confirmation of application and 5 days to go into the City to pay for license Exhibit F - Amended Functional Requirements.xls 1/31/2008 Page 29 of 29 CITY COUNCIL Agenda # 7 _ 1 Meeting Date: February S, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPEAL OF PLANNING COM ISSION DENIAL OF CONDITIONAL USE PERMIT NO. 2007-09, DEVELOPMENT REVIEW NO. 2007-22 AND VARIANCE NO. 2007-05 — A REQUEST TO INSTALL AND OPERATE A TELECOMMUNICATIONS FACILITY AT RONALD REAGAN PARK AT 2201 PEACEFUL HILLS ROAD —APN: 8765-015-900. RECOMMENDATION: Continue the matter to April 1, 2008. Alternative Actions Staff has identified the following action that the City Council may take in accordance with the above recommendation: Continue the matter to a date other than that stated in the recommendation. BACKGROUND On November 20, 2007, the City Council heard Sprint Nextel's appeal of the Planning Commission's denial of a request to establish a wireless telecommunications facility at Ronald Reagan Park. After considering the public and applicant's testimony, the Council directed staff to contract with an independent consultant to perform a third - party review of Sprint Nextel's site selection analysis, and continued the matter to February 5„ 2008. Staff selected Kramer.Firm, Inc. (Kramer), a nationally -recognized government consultant specializing in telecommunications technology support and inspection services, to perform the review of the Sprint Nextel proposal. On January 28, 2008, Sprint Nextel remitted a deposit for consultant services to the City, allowing staff to activate its contract with Kramer. A minimum of six weeks will be needed for the consultant to submit the study, for staff review it, and for Sprint to be afforded the opportunity to provide comments. Staff believes that all of these tasks can be completed in time for the matter to be placed on the Council's April 1, 2008 agenda. Sprint Nextel requested a continuance of the public hearing from February 5, 2008 and has agreed, in writing, to the staff recommended April 1, 2008 Council agenda. PREPARED BY: jaiz"', reg Gubman, AICP Planning Manager REVIEWED BY: Nan y Fong, Community De t Director 2 CITY COUNCIL Agenda # Af- r,—_. ,-, , 5.1008 TO- Honorable Mayor and Memb the City Council VIA: James DeStefano, City Man TITLE: FIRST READING OF AN ORDINA CE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING VIDEO FRANCHISE FEES, PEG FEES, PENALTIES, AND OTHER RELATED MATTERS FOR STATE VIDEO FRANCHISE AGREEMENTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE RECOMMENDATION: Approve for first reading by title only and waive full reading of ordinance No. OX -2008. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: In 2006, the Governor signed the Digital Infrastructure and Video Competition Act (DIVCA), also known as AB 2987, creating a new state franchising system for video service providers such as cable companies like Time Warner and Comcast and new entrants to the market such as Verizon and AT&T. While the implementation of this law may encourage competition in the market, it does take overall franchising control away from local governments and placing it in the hands of the California Public Utilities Commission (CPUC). With the expiration of the City's franchise with Time Warner at the end of 2007, video service in Diamond Bar is now governed by a state franchise. With this development, the City's current cable franchising ordinance is out of date and in need of amendments to reflect the changes in state law. While the City no longer has direct franchising authority, DIVCA maintains that cities may collect a maximum 5% franchise fee on all gross revenues collected and the option to collect a 1 % fee to support PEG (public/educational/government) programming. It also sets forth that cities are responsible for the enforcement of basic customer service requirements outlined in the franchise. City staff has continued to monitor performance and maintains its efforts to assist residents in solving any problems related to video service. The attached ordinance and amendments to Section 13 of the City's Municipal Code have been prepared by the City Attorney's office to incorporate and recognize these franchise fees and PEG rates to ensure the City is entitled to receive the maximum share available. It also establishes customer service provisions that require the franchisee to meet all state and federal laws governing consumer protection and those customer service standards set forth in California Public Utilities Code Section 5900. The section also provides for monetary damages in the event of a material breach of these standards by a franchisee. It should be noted that if the City does impose a monetary penalty for a breach, half of the penalty must be deposited in the state's Digital Divide Account established by DIVCA. Adoption of the attached ordinance and amendment will bring the City's code into accordance with the new provisions of state law related to state video franchise agreements and ensures the City is entitled to receive its maximum allotment of franchise and PEG fees. Prepared by: Ryan M ean, Assistant to the City Manager Attachments AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING VIDEO FRANCHISE FEES, PEG FEES, PENALTIES, AND OTHER RELATED MATTERS FOR STATE VIDEO FRANCHISE AGREEMENTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CTI'Y OF DIAMOND BAR ESTABLISHING VIDEO FRANCHISE FEES, PEG FEES, PENALTIES AND OTHER RELATED MATTERS FOR STATE VIDEO FRANCHISE AGREEMENTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE The City Council of the City of Diamond Bar does ordain as follows: SECTION 1: Section 13.12,020 "Definitions" of the Diamond Bar Municipal Code is amended by adding thereto the definition of "State Franchisee" in alphabetical order to read as follows: "State Franchisee" means any holder of a State -issued video franchise operating in the City, as defined in Public Utilities Code section 5830(p). SECTION 2: A new Division 7 entitled "State Video Franchisees" commencing with section 13.12.1900 is hereby added to "Title 13, Chapter 13.12 of the Diamond Bar Municipal Code to read as follows:: "DIVISION 7. STATE VIDEO FRANCHISEES 13.12.1900. PEG Fee Established. In accord with Public Utilities Code section 5870(n), any Grantee of a Franchise, or State Franchisee, must pay to the City a fee for the support of PEG channel facilities. (a) The amount of the PEG Fee established by this section is one percent (I%) of Gross Revenues, as defined in this Code, the applicable City -issued franchise, or Public Utilities Code section 5860(d). 13.12.1910. Franchise Fee Established, For any State Franchisee, the amount of the franchise fee imposed by Public Utilities Code section 5840(q) shall be five percent (5%) of Gross Revenues, as defined in Public Utilities Code section 5860(d). (a) In accord with Public Utilities Code section 5860(x), the City Manager will prepare and provide to State Franchisees all necessary documentation supporting the percentage franchise fee paid by the incumbent cable operator serving the City. 13.12.1920. Notices from State Franchisees. Any notice a State Franchisee is required to deliver to the City by 5840(m) must be delivered to the City Manager, 13.12.1930. Nothing in this Chapter is intended to limit or restrict in any way the imposition of any existing or future generally applicable, nondiscriminatory, competitively neutral tax, fee, or charge to a State Franchisee, City franchisee or the services the franchisees provide. 13.12.1940. Customer Service Provisions for State Franchisees (a) All State Franchisees must comply with all applicable State and Federal laws and regulations regarding customer service and customer protection. (b) The City Manager may review the performance of State Franchisees for compliance with the customer service requirements specified in Public Utilities Code section 5900 (the "Customer Service Standards"). (c) If the City believes a material breach of the Customer Service Standards has occurred, the City Manager must give the State Franchisee written notice of any alleged material breach(es). The State Franchisee must remedy the specified material breach(es) no later than thirty (30) days from receipt of the notice. (d) If the State Franchisee fails to remedy the specified material breach(es) within 30 days, the City Manager may impose monetary penalties on the following schedule: a. Up to five hundred dollars ($500) for each day of each material breach, not to exceed one thousand five hundred dollars ($1,500) for each occurrence of a material breach. b. For a second material breach of the same nature within 12 months, up to one thousand dollars ($1,000) for each day of each material breach, not to exceed three thousand dollars ($3,000) for each occurrence of the material breach. c. For a third or further material breach of the same nature within 12 months, up to one thousand dollars ($1,000) for each day of each material breach, not to exceed three thousand dollars ($3,000) for each occurrence of the material breach. (e) Any monetary penalty imposed under this section may be appealed by the State Franchisee to the City Council. Appeals must be received in writing by the City Clerk within sixty (60) days of' imposition of the penalty. The State Franchisee may present any relevant written or oral evidence of its choice. The City Council may uphold or reverse, in whole or in part, the imposition of the monetary penalties. 13.12.1950. The City Manager shall ensure PEG transmissions, content, and programming provided by the City to a State Franchisee is in a format compatible with the State Franchisee's system. In the alternative, the transmissions, content, and programming may be provided in a industry standard format, in accord with Public Utilities Code section 5870(8)(1). 13.12.1960. For the duration of any City -issued franchise, if that Franchisee has existing unsatisfied obligations under the franchise to pay to the City any cash payments for the ongoing costs of public, educational, and government access channel facilities or institutional networks,. The fee payable by each City and State Franchisee shall be the Franchisee's pro rata per subscriber share of the cash payment required to be paid by the City franchisee to the City for the costs of PEG channel facilities. (a) Within 45 days of receipt of the notice required by Public Utilities Code section 5840(n), each City and State Franchisee must provide to the City Manager a written statement of the number of its subscribers within the Franchisee's service area in the City. (b) Within 45 days of receipt all Franchisee subscriber number statements, the City Manager must calculate the division of the cash payments among all City and State Franchisees, and provide written notice to each Franchisee of the f'ranchisee's share of the cash payment. 'Phis amount may expressed as a percentage of gross revenue or as an amount per subscriber, per month, or otherwise. 13.12.1970. Interconnection. To properly serve the City's interest in PEG programming, each State Franchisee and City Franchisee must comply with the PEG system interconnection requirements of Public Utility Code section 5870. The City Manager, or his or her designee, may make any interconnection determinations of the City under Public Utility Code section 5870, including requiring interconnection where the City Franchisee and State Franchisee fail to reach a mutually acceptable interconnection agreement." SECTION 3: Repeal or amendment of any provision of the Diamond Bar Municipal Code herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Diamond Bar's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 6: This Ordinance will become effective on the thirty-first (31 st) day following its passage and adoption. PASSED, APPROVED AND ADOPTED THIS day of 2008. Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of February, 2008 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2008 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: City Clerk, City of Diamond Bar Agenda # 8.2 Meeting Date: February 5, 2008 ANN \ : /11x; /�� ' ' „ , • TO: Honorable Mayor and Members of the City Council VIA: ,James DeStefano, City Manage, TITLE: APPROVAL OF A CONTRACT AME DMENT OF THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY (WCCA) JOINT EXERCISE OF POWERS AGREEMENT TO INCREASE THE ANNUAL MONETARY CONTRIBUTION OF PARTIES RECOMMENDATION: Approve. FISCAL IMPACT: If approved by the Council, the amendment to the WCCA joint powers agreement would result in the City's annual WCCA membership contribution rising from $500 to $2,000. BACKGROUND / DISCUSSION: The City of Diamond Bar is a member of WCCA, an organization whose primary focus is on the protection and maintenance of the habitat and wildlife corridor between the Whittier -Puente Hills and the Cleveland National Forest. WCCA is administered and staffed by the Mountains Recreation and Conservation Authority (MRCA), which requires reimbursement based on WCCA's annual membership revenue. The current membership contribution of $500 per member does not accurately represent the true cost incurred by MRCA in administering WCCA. At the September 27th, 2007 meeting, the WCCA Governing Board passed a motion recommending an amendment to the WCCA Joint Powers Agreement that would increase annual membership contributions of each member from $500 to $2000, providing a more appropriate level of funding for the operation of WCCA by MRCA. Should the Council approve the amendment, the City's new annual membership contribution of $2,000 would be collected for 2008. At the January 15, 2008 meeting, Council Member Herrera requested information regarding the overall jurisdiction of WCCA and its authority to exercise eminent domain. Section 3 of the WCCA Joint Exercise of Powers Agreement (JPA) defines the Authority's jurisdiction as the "wildlife corridor study area extending from the Whittier -Puente Hills (including Chino Hills) to the portion of the Santa Ana Mountains not owned by the Cleveland National Forest which are reasonably capable of sustaining or connecting habitat for large mammals and/or threatened or endangered species". The section also states that "the ultimate delineation of the boundaries of the wildlife corridor shall be based upon widely accepted, scientifically established criteria which reflect the nature, quality, and extent of wildlife habitat linkages". With these sections in mind, it is reasonable to estimate that the established jurisdiction stretches from the hills near Whittier and Hacienda Heights to northern Orange County, including the area immediately south of the City's boundaries. WCCA may choose to exercise the power of eminent domain to acquire property. However, Section 1.2 of the JPA states that property may be acquired by way of "eminent domain, provided that any party may adopt a resolution nullifying the use of eminent domain if adopted within thirty (30) days of written notice by the Authority to a city, or if in unincorporated Los Angeles County, to the county in which the property proposed to be condemned is located, of the Authority's intention to exercise the power of eminent domain". With these farts in mind, staff recommends the City maintain its membership in WCCA. With open space within WCCA's jurisdiction lying in and adjacent to the City of Diamond Bar, it is practical to remain engaged in the discussion and decision-making related to these properties. While the priorities of other WCCA member agencies may differ at times than those of Diamond Bar, the City's long-standing commitment to open space resources and responsible development are important aspects that should remain on the table as WCCA seeks to preserve an important wildlife corridor. Prepared by: Ryan KIbLean, Assistant to the City Manager Attachments: Proposed Amendment to WCCA JPA Proposed Change Clean Copy for Signature WILDLIFE CORRIDOR CONSERVATION AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT PREAMBLE Whereas, There exists a wildlife corridor comprised of undeveloped wildlife habitat and open space between the Whittier -Puente Hills and the Cleveland National Forest in the Santa Ana Mountains; and Whereas, This wildlife corridor serves wildlife migration and also functions as an essential environmental, scientific, educational, and recreational resource which should be held in trust for present and future generations; and Whereas, That as the last major natural open space resource connecting Los Angeles, Orange, San Bernardino, and Riverside Counties, it provides essential relief from the urban environment; and that it exists as a single ecosystem in which changes that affect one part may also affect all other parts; and Whereas, That the preservation and protection of this resource is in the public interest; now Therefore, Pursuant to the Joint Exercise of Powers Act (Government Code § 6500 etseq.) the following public entities of the State of California executing this agreement agree as follows: 1. PURPOSE 1.0. The purpose of this agreement is to provide for the proper planning, conservation, environmental protection and maintenance of the habitat and wildlife corridor between the Whittier -Puente Hills and the Cleveland National Forest in the Santa Ana Mountains. 1.1. As a further necessary and integral purpose of this agreement, the acquisition and protection of lands for conservation, natural open space, and recreational purposes is contemplated where such acquisitions can be accomplished within the prudent fiscal policies of each of the member jurisdictions. 1.2. Acquisition may be by way of gift, devise, purchase, exchange or eminent domain; provided that any party may adopt a resolution nullifying the exercise of eminent domain, if adopted within thirty (30) days of the written notice by the Authority to a city, or if in unincorporated Los Angeles County, to the county in which the property proposed to be condemned is located, of the Authority's intention to exercise the power of eminent domain, within the jurisdictional boundaries of such city or county. 2. COMMON POWERS 2.0. The, parties hereto agree to exercise their common powers to the maximum extent thereof for the purposes of implementing this agreement, including, but not limited to, all the powers specified in Government Code § 6508. 2.1. Such powers are subject to the restrictions upon the manner of exercising the powers as -2 - imposed upon the City of Whittier, as provided in, and for the purposes of, Government Code § 6509. 2.2. Neither the Authority, nor any of the parties acting collectively, shall have the power to raise revenues and/or incur debt through taxation, assessment and/or levy of any kind. Notwithstanding the foregoing prohibition, a party to this agreement may form a benefit district or incur debt, within its individual boundaries and utilizing its statutory authority, in furtherance of the purposes of the Authority. 3. JURISDICTION 3.0. For purposes of this agreement, the "wildlife corridor study area" shall extend from the Whittier -Puente Hills, including the Chino Hills, to that portion of the Santa Ana Mountains, not owned by the Cleveland National Forest, which are reasonably capable of sustaining or connecting habitat for large mammals and/or threatened or endangered species. 3.1. The ultimate delineation of the boundaries of the "wildlife corridor" shall be based upon widely accepted, scientifically established criteria which reflect the state-of-the-art knowledge of the nature, quality and extent of wildlife habitat linkages. 4. SEPARATE ENTITY 4.0. The "Wildlife Corridor Conservation Authority" (hereinafter "Authority") is hereby established as a separate public entity within the meaning, and for the purposes of, the Joint Exercise of Powers Act (Government Code § 6500 et seq.) upon execution of this document by at least two public entities whose jurisdiction falls within the "Wildlife Corridor." 5. GOVERNING BOARD 5.0. The Authority shall be governed by a "board constituted pursuant to the agreement" within the meaning of Government Code § 6506. 5.1. The Governing Board of the Authority is hereby established as follows: (a) The city council of each of the participating entities to this agreement shall each appoint one of their number and an alternate to serve on the Governing Board at the pleasure of such appointing power. (b) The members of the Governing Board appointed by the parties to this agreement shall elect two (2) public members and two (2) alternates who shall serve for a term of two (2) years. The public members shall be residents of the area within the wildlife corridor who are well qualified by their education, background or experience to carry out the purposes of this agreement. (c) The Superintendent of Los Lagos District or his designee. -3- (d) A member appointed by the Santa Monica Mountains Conservancy. (e) A member of the Board of Supervisors of the County of Los Angeles, appointed by the Board, or that member's designee. This provision shall be effective only upon the County of Los Angeles becoming a party to this agreement. (f) A representative of the California Department of Fish and Game shall serve ex - officio as a non-voting member. 6. ADVISORY COMMITTEE 6.0. The Governing Board shall appoint an Advisory Committee to assist it in its deliberations. Such committee shall be comprised of individuals who are broadly representative of the community and the diverse interests that have a stake in planning for the wildlife corridor. 7. MEETINGS 7.0. All meetings of the Governing Board shall be called, held, and conducted in accordance with the provisions of the Ralph M. Brown Act and with such further rules of the Governing Board as are not inconsistent therewith. 7.1. The Authority shall keep, or cause to be kept, the minutes of the Governing Board's meetings, and shall as soon as possible after each meeting, forward a copy of the minutes to each member of the Governing Board and to the governing body of each of the participating entities to this agreement. 8. QUORUM AND PROCEDURE 8.0. A majority of the Governing Board shall constitute a quorum for the transaction of business. The affirmative vote of a majority of those members present and voting shall constitute an action of the Governing Board. Where applicable, Robert's Rules of Order, Newly Revised, shall govern the procedures of the Governing Board, except when inconsistent with the Ralph M. Brown Act. 9. COMPENSATION 9.0. Members of the Governing Board shall serve without compensation except that a reasonable allowance or reimbursement for attendance at meetings of the Governing Board, as determined by the Governing Board, may be paid an amount not to exceed $50 to the extent compatible with Government Code §1126, Public Contract Code §§ 10410 and 10411, and any other statute. 10. ADMINISTRATION 10.0. The Authority shall be administered by an Executive Officer who shall perform the functions stated in Government Code § 6505.1. ME 10.1. The Executive Director of the Santa Monica Mountains Conservancy shall serve ex officio, without additional compensation, as Executive Officer of the Authority. 10.2. The Treasurer of the City of Whittier shall be the duly appointed and acting treasurer and controller of the Authority; such person is hereby designed as the Financial Officer of the Authority who shall perform the functions stated in Government Code § 6505.5. The Authority shall reimburse the city for costs incurred pursuant to this section, subject to prior approval of the Governing Board. 10.3 The Authority may select counsel from its member agencies, or it may retain independent counsel. 10.4. To implement this Agreement, the parties hereto may loan employees to the Authority. To achieve the purposes of this agreement, the Authority may, from time to time, establish positions and fix the salaries of employees of the Authority. The Executive Officer of the Authority shall appoint such other employees for positions established by the Board and shall be responsible for the supervision thereof. 11. FISCAL CONTROLS 11.0. The fiscal year of the Authority shall be the fiscal year of the City of Whittier, July 1 to June 30, or as established from time to time by the City of Whittier. 11.1. To the extent funds are legally available therefore, the parties to this agreement are hereby authorized to make payments and contributions of public funds, as provided in Section 6504 of the Government Code. 11.2. The Authority shall be strictly accountable for all funds, receipts, and disbursements. The Authority shall prepare an annual budget, in a form approved by the Conservancy and the City of Whittier, which budget shall be submitted to the board for approval by two-thirds of the members present. Public funds may not be disbursed by the Authority without approval of the adopted budget of the Authority, and all receipts and disbursements shall be in strict conformance with the adopted and approved budget. 11.3. The treasurer of the City of Whittier shall act as the treasurer of the Authority and shall be the depository and have custody of all money of the Authority from whatever source. The treasurer so designated shall: (a) Receive all money of the Authority and place it in the treasury of the City of Whittier, or other appropriate account, to the credit of the Authority. (b) Be responsible on his official bond for the safekeeping and disbursement of all Authority money so held by him or her. (c) Pay, when due, out of money of the Authority so held, all sums due on outstanding obligations of the Authority. Said sums shall be paid only by warrants of the public officer performing the functions of auditor or controller of this Authority. (d) Verify and report in writing on a quarterly basis to the Authority and to the parties to this agreement, the amount of receipts since the last report, and the amount paid out since the last report. 11.4. The treasurer of the City of Whittier shall perform the functions of auditor or controller of the Authority. The treasurer shall either make or contract with a certified public accountant to make, annual audit of the accounts and records of the Authority. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code, and shall conform to generally accepted auditing standards. Where an audit of an account and records is made by a certified public accountant, a report thereof shall be filed as a public record with each of the parties to this agreement. Such report shall be filed within six months of the end of the fiscal year under examination. Any costs of the audit, including contracts with or employment of a certified public accountant, shall be borne by the Authority and charged against any unencumbered funds of the Authority. 11.5. The Authority shall have the power to invest any money in the treasury of the Authority that is not required for the immediate necessities of the Authority, as the Authority determines advisable, in the same manner and upon the same conditions as local agencies pursuant to Section 53601 of the Government Code. 12. BONDS 12.0. Each member of the Governing Board, the executive officer, and treasurer shall file an official bond with the Authority. When deemed appropriate by the Authority, a master bond may be utilized as referred to in Government Code Section 1481, and the bond shall also comply with the requirements of Title 1, Division 4, Chapter 3 of the Government Code, with those sections being deemed applicable to the Authority to the extent the Conservancy deems appropriate. The bond shall be in the amount of not less than $50,000. The premium shall be paid by the Authority. 13. LIABILITY 13.0. The tort liability of the Authority and of all members of the Governing Board, and the executive officer and employees of the Authority, shall be controlled by the provisions of Division 3.6 of the Government Code. The provisions of Division 3.6 of the Government Code relating to indemnification of public employees and the defense of actions arising out of any act or omission occurring in the scope of their employment shall apply to all members of the Governing Board, officers, and employees with respect to the Authority. 13.1 Pursuant to Section 6508.1 of the Government Code, the parties agree that the Conservancy shall assume all liabilities arising out of or with respect to (a) Any and all actions taken by Authority personnel acting on Conservancy property pursuant to a reciprocal management agreement between the Conservancy and M the Authority; and (b) Any and all property owned by the Authority which is subject to a reciprocal management agreement between the Conservancy and the Authority. 13.2 In addition, the Authority may insure itself and the parties, and the officers and employees of the parties, in a manner, form and amount appropriate and acceptable to the City of Whittier and the Conservancy. 14. DISPOSITION OF PROPERTY AND FUNDS 14.0. Upon termination of this Agreement, the Authority forthwith shall wind up its affairs, including discharging all of its outstanding legal obligations. Personal property and funds remaining in the Authority shall be returned to the party from which the funds or personal property were obtained, except as mutually agreed by the parties. All real property owned by the Authority shall be conveyed as the Authority shall determine, and if no determination is made, then such property shall be offered to the State Park System. 15. WITHDRAWAL OF PARTIES 15.0. Any party may withdraw as a party to this Agreement provided that: (1) at the time of withdrawal, that party has either discharged, or arranged to the satisfaction of the remaining members of the Board for the discharge of, any pending legal or financial obligations it has assumed under or pursuant to this Agreement and (ii) it provides written notice of its intent to withdraw to the Executive Officer not less than three months prior to the effective date of its withdrawal. This Agreement shall remain in effect so long as two or more local governments are parties to this Agreement. 16. NON -LIABILITY OF PARTIES 16.0. Except as provided in Section 13 of this Agreement, neither the Authority nor the Governing Board shall have the power or authority to bind the parties to this agreement, or any of them to any debt, liability, contract, or obligation, or to employ any person on behalf of the parties, or any of them, 16.1. No action or omission of the parties or any of them shall be attributable to any other parties to this agreement except as expressly provided in Section 13 of this Agreement. 16.2. The Authority may maintain such public liability and other insurance as in its discretion is deemed appropriate and to the extent the cost of premiums thereof are provided for in the approved budget of the Authority. 17. CONTRIBUTION OF CONSERVANCY 17.0 Exclusive of grants which the Conservancy may award to the Authority or the City of Whittier from time to time, the Conservancy contribution to the Authority shall be less than -7- $25,000 in any fiscal year. Contribution is here defined to include monetary contributions, if any, and the reasonable value of the services of any employees of the Conservancy loaned by it to the Authority, if any. This section shall not affect the mutual exchange of services between parties to this agreement and the Authority without payment of any consideration other than such services. Such mutual exchange of services is hereby authorized to the extent permitted by Section 6506 of the Government Code. Each party to this agreement shall contribute $2000 per annum. 18. NON-DISCRIMINATION 18.0. The provisions of the State of California Non -Discrimination Clause (Form 17B) are by this reference incorporated herein. 19. APPLICATION OF POWERS 19.0. Insofar as powers common to the City of Whittier included in this agreement, and not to the Conservancy, are exercised by the Authority, the governing Board and officers thereof shall exercise such powers as the administering agency of this agreement pursuant to Government code Section 6506, notwithstanding the fact that they may be appointed by, or representative of, the Santa Monica Mountains Conservancy. 20. ADDITIONAL PARTIES 20.0. The Santa Monica Mountains Conservancy, and the following local government entities: Cities of Anaheim, Brea, Chino Hills, Diamond Bar, La Habra Heights, Walnut, Yorba Linda and Whittier, and the County of Los Angeles may become parties to this Agreement at any time. The addition of a party not listed here shall require the approval of the board. 21. AMENDMENT TO THE AGREEMENT 21.0. The provisions of this agreement shall be amended, solely, upon the adoption of a resolution to amend, by each party to the agreement. In Witness, Whereof, the parties hereto have caused this agreement to be executed by their duly authorized representatives. SANTA MONICA MOUNTAINS CONSERVANCY CITY OF WHITTIER By: CITY OF BREA By: CITY LA HABRA HEIGHTS By:. 0 CITY OF DIAMOND BAR m COUNTY OF LOS ANGELES By: Chair, Board of Supervisors Attest: Violet Varona-Lukens Executive Officer -Clerk of the Board of Supervisors Deputy APPROVED AS TO FORM BY COUNTY COUNSEL LLOYD W. PELLMAN By: Deputy CITY COUNCIL Agenda # p,_3_ Meeting Date: February 5, 2008 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: An Interim Urgency Ordinanc Pursuant to Government Code Section 65858 prohibiting the issuance of permits for establishments of amusement, entertainment and other specified congregation uses in the Commercial and Office Zoning Districts. RECOMMENDATION: Adopt Interim Urgency Ordinance No. (2008) to place a 45 -day moratorium on issuing permits for establishments of amusement, entertainment and other specified congregation uses in the City of Diamond Bar. BACKGROUND/DISCUSSION: Current Development Code allows the establishment of amusement, entertainment and other specified congregation uses and facilities in the commercial and office zoning districts subject to compliance with applicable development standards and approval of a conditional use permit. In recent years, City has received an increased number of complaints about the secondary impacts of these uses and facilities particularly pertaining to noise, traffic, parking and law enforcement. Staff believes that it is necessary to review and analyze the uses and facilities especially when they are next to residentially zone areas so that new regulations, development standards and location criteria can be formulated to address the impacts and protect the residents and businesses from harmful secondary effects. Due to the fact that time will be required to prepare and adopt new regulations and update the Development Code, it is important to place an interim moratorium on issuing permits to establish new amusement, entertainment and specified congregation facilities and uses in the commercial and office zoning districts. The Interim Ordinance will be effective from the date of adoption and will place a 45 -day moratorium of issuing permits for the establishment of amusement, entertainment and other specified congregation uses and facilities. Consistent with Government Code Section 65858, the Council may adopt up to two extensions of the moratorium after providing notice pursuant to section 65090 and holding a public hearing. The maximum duration of the extensions are ten (10) months, fifteen (15) days for the first, and twelve (12) months for the second. The City has determined that the adoption of the Urgency Ordinance is exempt in accordance to the 1970 California Environmental Quality Act (CEQA), Sections 15061 (b) (3) and 15308. AYA Prepared B Nancy FonIVrP Community Development Director Attachment: 1. Urgency Ordinance No. (2008) Reviewed By Dave Doyle Assistant City Manager ORDINANCE NO. XX (2008) AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE OF PERMITS FOR ESTABLISHMENT OF AMUSEMENT, ENTERTAINMENT AND OTHER SPECIFIED CONGREGATION USES IN THE COMMERCIAL AND OFFICE ZONING DISTRICTS AND DECLARING THE URGENCY THEREOF. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1. Purpose and findings. Currently the establishment of amusement, entertainment and other specified congregation uses and facilities is permitted in the commercial and office zoning districts subject to compliance with applicable development standards and approval of a conditional use permit. The City has received an increased number of complaints in recent years about the secondary impacts of these facilities, particularly pertaining to noise, traffic, parking and law enforcement. The City is currently studying new development standards and locational criteria for amusement, entertainment and specified congregation facilities. It is likely that zoning standards for these uses will change as a result of this update. Due to the recent proliferation of complaints about amusement and entertainment uses and because time will be required to prepare and adopt these new regulations and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the establishment of new amusement, entertainment and specified congregation facilities and uses in the commercial and office zoning districts as of the date of adoption hereof until new permanent regulations are prepared and adopted by the City Council. SECTION 2. The issuance of permits for new amusement, entertainment and specified congregation uses in the commercial and office zoning districts in the City of Diamond Bar is hereby prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no zoning permits or approvals, subdivision maps or building permits for new amusement, entertainment or specified congregation facilities or uses shall be approved or issued in the commercial and office zoning districts in the City during the pendency of this Ordinance or any extension thereof. SECTION & Definitions. For purposes of this Ordinance, an "amusement, entertainment or specified congregation facility or use" shall be defined as and shall include the following: Clubs, lodges and private meeting halls Computer services/network gaming centers Indoor amusement/entertainment facilities Bars and nightclubs SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a misdemeanorand shall be punishable bya fine not to exceed $1,000 or by imprisonment in County jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to abatement as provided by all applicable provisions of law. SECTION 5. Severability. If any part or provision of this Ordinance or the application to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of Page 2 of 2 such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 6. Urgency. Based on the findings set forth in Section 1 hereof, the recent proliferation of complaints demonstrate that amusement, entertainment and specified congregation uses are posing a current and immediate threat to the public health, safety and welfare. This Ordinance is necessary to alleviate and address that threat by prohibiting the establishment of new amusement, entertainment and specified congregation uses that may be inconsistent with new zoning standards currently being developed until those revised regulations can be established and adopted. This ordinance is adopted pursuant to California Government Code Section 65858 and shall take effect immediately upon adoption by a four-fifths vote of the City Council. This ordinance shall be lin full force and effect for a period of forty-five (45) days from the date of its adoption unless extended by the City Council in accordance with the provisions of California Government Code Section 165858. SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. SECTION 8. The City Council hereby finds and determines that the adoption of the Urgency Ordinance is exempt pursuant to the provisions of the California Environmental Quality Act (CEQA), Sections 15061 (b)(3) and 15308 and guidelines promulgated thereunder. PASSED, APPROVED AND ADOPTED THIS 51h DAY OF FEBRUARY 2008, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR BY: Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of February, 2008 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of February, 2008 by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: City Clerk, City of Diamond Bar -4` 7of VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK r FROM: ��{j iJ �j�/, ®�/ „...: DATE: a'ZS ADDRESS: CAdc-Acb L-JkGbij t -2f c/r PHONE 96d--�`�7 Z� ORGANIZATION: AGENDA #/SUBJECT: 12EZ!l ON 1-2�2��v�� I expect to address the Council on the subject agenda item. Please have the. Council Minutes reflect my name and address as written above. /11 TO: CITY CLERK FROM:All ADDRESS: ��� PHONE: ORGANIZATION: F - AGENDA #/SUBJECT: InV / I expect to address the Council on they --subject agend� item. Please have the Council Minutes reflect my name and address as written above. TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK 7,ec-, te° a DATE: ,3 PHONE: AGENDA 4/SUBJECT: 1 expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. D TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: Signature CITY CLERK kk DATE: 2,3'x. '. ,C ,1} . c! � ,I", � PHONE. ,f I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. .l Signature 4 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CkTY CLERK ; "Y", DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. TO: FROM: ADDRESS: ORGANIZATION AGENDA #/SUBJ CITY CLERK Signature DATE: PHONE:Si 1 expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r !3