HomeMy WebLinkAbout12/18/2007cjity
Agend,7
FI N�
Tuesday, December 18, 2007
Regular Meeting — 6:30 — p.m.
Study Session — Following the
City Council Meeting
The Government Center
South Coast Air Quality Management District/
Room CC -8
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Jack Tanaka
Mayor Pro Tem Kon Everett
Council Member Wen Chang
Council Member Carol Herrera
Council Member Steve Tye
City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Please re%rain,/rom smoking eating or drinking in the Couned Chambers.
The Cite o/ Diamond liar users rervcied paprr and encourages you to do the same.
THIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON
CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY
REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE
TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT
9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO
AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 18, 2007
Room CC -8
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
Next Resolution No. 2007-66
Next Ordinance No. 10(2007)
6:30 p.m.
Mayor
Pastor Mark Hopper,
Evangelical Free Church of Diamond
Bar
ROLL CALL: Council Members Chang, Herrera, Tye,
MPT/Everett, Mayor Tanaka
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
Completion of this form is voluntary) There is a five-minute maximum time limit
when addressing the City Council
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
December 18, 2007 PAGE 2
5. SCHEDULE OF FUTURE EVENTS:
5.1 Christmas Holiday — December 24 and 25, 2007- City Offices will be
closed in observance of the Christmas Holiday. City Offices will re -open
Wednesday, December 26, 2007 at 7:30 a.m.
5.2 Holiday Tree Curbside Collection Program — December 26, 2007 through
January 18, 2008. Trees free of decorations and flocking may be left at
the curb for free pickup during this period. Any tree over 6 ft. must be cut
in half.
5.3 New Year's Holiday — January 1, 2008 — City Offices will be closed
Tuesday, January 1, 2008 in observance of the New Year's Holiday. City
Offices will re -open Wednesday, January 2, 2008 at 7:30 a.m.
5.4 Planning Commission Meeting — January 8, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.5 Traffic and Transportation Commission Meeting — January 10, 2008 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.6 City Council Meeting — January 15, 2008 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
5.7 Winter Snow Fest — January 19, 2008 — 10:00 a.m. to 4:00 p.m., Pantera
Park, 738 Pantera Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of December 4, 2007 — Approve as submitted.
(b) Regular Meeting of December 4, 2007 — Approve as submitted.
62 Ratification of Check Register — Ratification of Check Register dated
November 29, 2007 through December 12, 2007 totaling $ 799,949.78.
Requested by: Finance Department
6.3 Approval of Applications to be Recertified as a Tree City USA for
2007(7 th Year), and Receive a Tree City USA Growth Award (4th Year)
and Authorize the Mayor to Sign the Applications.
Recommended Action: Approve and Authorize.
Requested by: Community Services Division
December 18, 2007 PAGE 3
6.4 Award of Design and Construction Administration Services for the
2007-08 Community Development Block Grant (CDBG) Curb Ramp
Installation Project to Norris-Repke in the Amount of $25,490 and
Authorize a Contingency Amount of $2,500 for Change Orders to be
Approved by the City Manager, for a Total Authorization Amount of
$27,990.
Recommended Action: Award and Authorize.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 City Council Committee Appointments.
Recommended Action: Approve
Requested by: Mayor Tanaka
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT: This evening's meeting will be adjourned to a Study Session.
STUDY SESSION:
00- Update of Lighting and Landscape District Nos. 38, 39 and 41 —
Discussion and Action.
Public Comments:
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
DECEMBER 4, 2007 DRAFT
STUDY SESSION: M/Tye called the Study Session to order at 5:18 p.m.
in Room CC -8 of the South Coast Air Quality Management District/Government Center,
21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Everett, Herrera,
MPT/Tanaka and Mayor Tye.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Bob Rose, Community Services Director; David Liu, Public
Works Director; Nancy Fong, Community Development Director; Greg Gubman,
Planning Manager; Linda Magnuson, Finance Director; Ryan McLean, Asst. to CM;
Kimberly Molina, Associate Engineer; Ken Desforges, IS Director; Alfredo Estevez,
Desktop Support Technician, and Tommye Cribbins, City Clerk
Michael Jenkins, City Attorney arrived at 5.40 p.m.
110. WIFI PROJECT STATUS REPORT AND DISCUSSION
IS/Desforges gave a PowerPoint presentation on the benefits of WiFi. He stated
that since the current module is no longer effective, municipalities will need to
develop plans to deal with upcoming applications such as video surveillance,
traffic control, street lights, as well as future technological uses. He felt that the
number one benefit of the City would be Internet access as a community benefit.
He spoke about the "Asset Mounting Agreement" process with Southern
California Edison and stated that after going through the exercise with SCE,
Verizon contacted D.B. and indicated they wished to speak with staff about a
citywide ROS TV that would provide data, cable television, Internet and
telephone all -in -one.
IS/Desforges said that citywide wireless coverage was an option but it comes
with a high cost. Based on estimates to achieve 90 to 95% coverage of the
outdoor area, it would cost the City $2.5 to $3 million for upfront capital and an
additional $250-$900,000 per year in operating costs.
C/Herrera asked if the City could set this service up on a cost recovery basis.
II>/Desforges said that if the Council wanted to provide a fee-based service that
could be done. However, staff is suggesting that the City operate it as a
municipal amenity in particular areas for the purposes of supporting economic
development in key underserved business areas. Staff's numbers are
preliminary and based on the square footage of the City. Staff believes it should
come back with specific cost figures. To accomplish the feasibility study there
would be an initial cost, which would likely be within the City Manager's
threshold.
DECEMBER 4, 2007 PAGE 2 CC STUDY SESSION
IS/Desforges responded to C/Chang that in terms of service models, one of the
areas staff looked into in terms of seamless accessible service models and the
ability to recover funds (if the City spent $2 million would the City get its money
back and over what period of time?), were a number of success stories with the
thought in mind that D.B. could duplicate them. However, the earlier success
stories have ultimately driven the customer service cost above the original model
and municipalities are not making the money they originally thought they would
make. Therefore, it is highly unlikely that D.B. would be able to do anything less
than full coverage and have any chance of getting individuals and businesses to
pay a large sum. Individuals are willing to pay $5 for "hot spot" service, for
Example and such service could be worked into the three locations within the
City. However, the City would be more successful in terms of usage by offering
the service as a municipal amenity at no charge.
NA/Tye asked how staff arrived at $2.5 million.
IS/Desforges explained that it would cost the City about $3,000 per pole to install
the hardware and software plus the cost to get the service back through Time
Warner or Verizon.
IS/Desforges responded to C/Everett that the higher cost of customer service
had to do with the help desk and most of the successful municipalities are
outsourcing the service.
C/Everett asked if there was a learning curve that naturally reduced as
individuals learned to use the system.
IS/Desforges responded that he suspected C/Everett's assumption was correct
but had no data to prove the assumption.
C/Everett said he was wrestling with the question of functions and capabilities of
V/iFi and the cable concept. Is ROS a combination?
IS/Desforges responded that ROS is a fiber optic hard line wire service that
produces higher bandwidth levels and higher levels of reliability with lower down
times.
C/Everett said it seemed to him that a combination of both services would be
preferable.
IS/Desforges responded that that is exactly what staff was proposing.
C/Everett said he heard from Sprint that residential is the growing and
interchangeable market and it seemed to him that the City should be compiling
some residential component.
DECEMBER 4, 2007 PAGE 3
CC STUDY SESSION
IS/Desforges said that staff did not want to choose favorites or particular
neighborhoods and that perhaps the next step would be the City's parks after
getting feedback from the three areas.
IS/Desforges explained that WiMax was just approved as an official standard.
However, the mobile WiMax is not yet approved. WiMax is a point-to-point type
of technology that has a long range but is designed to service one-on-one
relationships. The mobile WiMax may cover more but it is still on the drawing
board. Intel is currently shipping 90 million WiFi chips per month for devices and
WiFi is therefore the most likely means of connecting in the near term. WiMax is
most likely where the technology will go in three to five years which is the reason
staff is suggesting to use smaller spots rather than attempting to cover the entire
City in technology that may be phased out in five years.
C/Chang said he felt the City should continue observing the trends to keep ahead
of the technology and that staff should proceed with its current plans for the hot
spots so that the City does not fall behind.
AA/Tye asked if it was practical because he can do anything he needs to do with
his cell phone.
IS/Desforges said that WiFi is the most widely implemented technology. The
services for the Blackberry are more expensive. In this instance, for those who
have standard laptops they would not have to pay a monthly fee to locate an
access point. He said he believed there were a good number of individuals who
would benefit from WiFi technology for a good long time and certainly for three to
five years and for the foreseeable lifetime of the pilot project.
C/Everett wanted good information about why businesses like Starbucks would
be charging instead of offering it as a "freebie" to draw business. If it is a good
draw the City needs to consider it for economic development purposes. He
wanted to know how many businesses had implemented WiFi without charge
and have added a charge because they discovered it was costing them more
than they originally estimated. He agreed with C/Chang that the City should not
invest too much if the technology would be rendered obsolete within three to five
years. On the other hand, he would want to chase an opportunity that was in the
hundreds of thousands of dollars if it was real.
IS/Desforges believed that Starbucks outsourced the service.
C/Herrera asked what it would do to Starbucks if the City moved forward to
provide the three locations with free WiFi.
IS/Desforges said he felt it would allow customers to spend more money at
Starbucks because they would not be spending the dollars on connections.
DECEMBER 4, 2007 PAGE 4
CC STUDY SESSION
C/Herrera asked what it would cost to do the feasibility study.
IS/Desforges said that a fully designed pilot area costs about $10,000 and staff is
riot sure whether all three areas are feasible. If all three were feasible the total
cost would be $30,000.
C/Chang felt that WiFi was excellent for economic development.
ACM/Doyle stated that WiFi is present in the AQMD building.
Council concurred to proceed with the feasibility study.
PUBLIC: COMMENTS: None
ADJOURNMENT: With no further business to come before the City Council,
M/Tye adjourned the Study Session at 6:02 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of
2007.
STEVE TYE, Mayor
Agenda No. 6.1(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 4, 2007
CLOSED SESSION: None
D R" AFT
STUDY SESSION:
110. WiFi Presentation — update and discussion.
Public Comments: None Offered
Study Session adjourned to the regular meeting at 6:02 p.m.
CALL TO ORDER: Mayor Tye called the regular City Council meeting to
order at 6:37 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CM/DeStefano reported that during tonight's Study Session Council received a report from
IS/Desforges regarding WiFi. The discussion concluded with Council's direction to staff to
look at (pilot projects.
INVOCATION: Deedee Navar, Children's Pastorwith Diamond Canyon
Christian Church gave the invocation.
PLEDGE OF ALLEGIANCE: Patricia Tye led the Pledge of Allegiance.
ROLL CALL: Council Members Chang, Everett, Herrera, Mayor Pro
Tem Tanaka and Mayor Tye.
Staff Present: James DeStefano, City Manager, David Doyle, Assistant
City Manager; Mike Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public
Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; Nancy Fong, Community Development Director; Fred Gubman, Planning
Manager; Marsha Roa, Public Information Manager; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 M/Tye presented a City Tile to Sagar Parikh and Devang Mehta with Parikh
Mehta & Associates, 22632 Golden Springs Drive, Suite 110, as Business of
the Month for December 2007.
DECEMBER 4, 2007 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano reminded the City Council and viewing audience that the Council's
next meeting scheduled for December 18 would not be conducted in the Auditorium
or in the Hearing Board Room. Staff is finalizing the location for the meeting.
CM/DeStefano further announced that the meeting would not be televised live and
that it would be taped and aired sometime after.
POST ELECTION PROCEDURES:
ADOPT RESOLUTION NO. 2007-65: RECITING THE FACT OF THE GENERAL
MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2007 DECLARING THE
RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. City Clerk
Cribbins gave a brief presentation outlining the events of the Election for 2007 and
the County of Los Angeles' certification of the election.
MITye moved, C/Chang seconded, to Adopt Resolution No. 2007-65. With the
following Roll Call vote, motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Herrera,
MPT/Tanaka, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ADMINISTRATION OF OATH OF OFFICE TO COUNCIL MEMBERS ELECT
CAROL HERRERA AND JACK TANAKA.
Assemblyman Bob Huff administered the Oath of Office to Council Member Elect
Carol Herrera.
The Honorable Sam Ohta, Judge of the Los Angeles County Superior Court
administered the Oath of Office to Council Member Jack Tanaka.
CITY COUNCIL REORGANIZATION:
SELECTION OF MAYOR:
C/Herrera nominated MPT/Tanaka to serve as Mayor. C/Everett seconded the
nomination. With no further nominations offered, M/Tye closed the nominations.
With the following Roll Call vote, motion carried 5-0:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
Mayor Tanaka assumed the gavel.
Chang, Everett, Herrera, MPT/Tanaka,
M/Tye
None
None
DECEMBER 4, 2007 PAGE 3 CITY COUNCIL
SELECTION OF MAYOR PRO TEM:
C/Chang nominated ClEverett to serve as Mayor Pro Tem. C/Herrera seconded the
nomination. With no further nominations offered, M/Tanaka closed the nominations.
With the following Roll Call vote, motion carried 5-0:
AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, Tye, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
PRESENTATION TO OUTGOING MAYOR STEVE TYE:
M/Tanaka presented a City gavel to outgoing Mayor Steve Tye and thanked him for
his service to the City.
Assemblyman Bob Huff made a presentation to outgoing Mayor Steve Tye.
David Varnam, representative from Gary Miller's Office made a presentation to
outgoing Mayor Steve Tye.
Captain Hahm and Lt. Maxey on behalf of Sheriff Baca and the D.B./Walnut Station
presented a plaque and thanked outgoing Mayor Steve Tye for his support during
the past year.
Chief Nieto, Los Angeles County Fire Department, presented a plaque to outgoing
Mayor Steve Tye.
Aziz Ameri, President, Heidi Gallegos, Executive Director and Nef Cortez,
immediate Past President, Regional Chamber of Commerce, presented a plaque to
outgoing Mayor Tye.
RECESS: M/Tanaka recessed the City Council meeting for a reception honoring
the re-elected Council Members and newly elected Mayor and Mayor Pro Tem.
RECONVENE: M/Tanaka reconvened the City Council meeting at 7:32 p.m.
3. PUBLIC COMMENTS:
Resident, John Martin, 1676 Meadowgien thanked the City Council for removing
redevelopment of the D.B. golf course from its goals list. He spoke in opposition to
the Aera Project and asked about the progress of the EIR.
Ling Ling Chang, President, Walnut Valley Water District Board, invited the public to
participate in the December 5, 2007 Town Hall Meeting from 5:00 p.m. to 7:00 p.m.
in the AQMD Auditorium to discuss the water crisis and issues affecting the local
water supply including the low rainfall in the Sacramento Delta area and the multi-
year drought affecting the Colorado River.
DECEMBER 4, 2007 PAGE 4 CITY COUNCIL
Nancy Harbaugh, 23347 Wagon Trail Rd., said that as much as she would like to
ban negative campaign signs it would not be possible in light of the Federal law
giving individuals the right to free speech. She was dismayed that the candidates
didn't speak with their supporters and encourage them to run clean campaigns.
Julie Yoo and Allie Cleaver, with Starbucks, invited the public to attend the Grand
Opening of Starbucks on December 15 from 11:00 a.m. to 1:00 p.m. at 2837 S.
Diamond Bar Blvd. A drive-through is provided for the convenience of the patrons.
Allen Wilson congratulated Jack Tanaka and Carol Herrera on their re-election to
the City Council. He thanked outgoing Mayor Tye for his service to the community.
He also congratulated MPT/Everett on his appointment. He said he was very
concerned about Mr. Roski's proposal to build a stadium on the northwest cornerof
Grand Ave. and SR57.
Jack Shah, 22900 Estoril Dr., #5 congratulated M/Tanaka and the City Council. He
hared his thoughts regarding the past election and said he was proud of all of the
City Council members and their service to the City. He challenged all candidates in
future elections to stand on their qualifications and not conduct a negative campaign
because that type of behavior is beneath such a proud and wonderful City. He felt it
was the duty of the Council to speak out and inform residents when misstatements
are put out to the public.
Carolyn Anderson, Waste Management, announced that her firm would be
collecting Christmas trees for recycling. She indicated that only unflocked trees
would be accepted for recycling; stands and all decorations must be removed from
the trees and trees must be in lengths of six feet or less. She asked that trees be
placed next to green waste on regular collection days for recycling.
Eileen Ansari congratulated C/Herrera and M/Tanaka on their re-election to the City
Council. She asked for clarification of the time allowed for public comments,
Consent Calendar items and Council Consideration items. She wanted to know if
there were regulations for razor bikes on City streets and especially on Prospectors
Rd. because she felt it presented a very dangerous traffic situation. She felt that no
one had the right to deface campaign signs in her yard.
4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano stated that the
A.era Energy Project had been submitted to the City and an Environmental Impact
Report is being prepared. Staff expects that the documents will not be available for
review until at least February or March 2008. Regarding a statement about tax
revenues from single-family residences and the relevance to this particular project,
the City of D.B. authorized a study that was completed about a year ago that
indicated the Aera Energy Project would create a net revenue surplus of about $1
million per year for the City. At some point in the future staff will revisit the Study
based upon what the City now knows about the project. In addition, the issue of the
fiscal impact report is just one of the many factors that the City Council will consider
when the project comes before it possibly in the third quarter of 2008.
DECEMBER 4, 2007 PAGE 5 CITY COUNCIL
5
on
CA/Jenkins responding to the question of public comments on agenda items
referred to the back of the agenda cover page for each meeting on which the D.B.
City Council meeting rules are stated as approved by the City Council. Under the
heading "public input" in the first paragraph it reads: "Members of the public may,
during the Public Comment period, address the Council on any consent calendar
item or any matter not on the agenda and within the Council's subject matter
jurisdiction." Further instructions appear in the agenda itself under the Public
Comment heading in which it states that: "Public Comments is the time reserved on
each regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to the
public that are not already scheduled for consideration on this agenda." This simply
confirms that members of the public have five minutes during the Public Comment
period to discuss any item on the Consent Calendar or any other matter that is not
listed on the agenda.
C,/Tye asked for further specificity.
CA/Jenkins responded that first, only Council Members can pull items from the
Consent Calendar, which is considered to be a single agenda item. Members of the
public can ask but only a member of the Council can pull an item. If Council pulls
an item from the Consent Calendar, it is typically treated as a separate item from
the Consent Calendar and could arguably become a separate item on the agenda
for which there should be allowed an additional five minutes of public comment.
SCHEDULE OF FUTURE EVENTS:
5.1 Walnut Valley Water District Town Hall Meeting — December 5, 2007 — 5:00
p.m. to 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Winter Snow Fest — December 8, 2007 — 10:00 a.m. to 4:00 p.m., Pantera
Park, 738 Pantera Park.
5.3 Candy Cane Craft Fair — December 8, 2007 — 9:00 a.m. to 2:00 p.m.,
Diamond Bar Center, 1600 S. Grand Avenue.
5.4 Planning Commission Meeting — December 11, 2007 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive,
5.5 City Council Meeting — December 18, 2007 — 6:30 p.m., AQMD/Government
Center (Meeting Room TBD), 21865 Copley Drive.
CONSENT CALENDAR: C/Tye moved, C/Chang seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
DECEMBER 4, 2007 PAGE 6 CITY COUNCIL
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session Minutes of November 20, 2007 — as corrected.
6.1.2 Regular Meeting of November 20, 2007 — as submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of October 25, 2007.
E5.3 RATIFIED CHECK REGISTER — dated November 15, 2007 through
November 28, 2007, totaling $1,265,980.26.
6.4 APPROVED TREASURER'S STATEMENT OF OCTOBER 2007 AND
REVISED TREASURER'S STATEMENTS FOR JUNE, JULY, AUGUST AND
SEPTEMBER 2007.
6.5 SECOND READING OF ORDINANCE NO. 08(2007) APPROVING ZONE
CHANGE NO. 2006-01 AND PLANNED DEVELOPMENT OVERLAY,
WHICH CHANGES THE EXISTING ZONING FROM NEIGHBORHOOD
COMMERCIAL (C-1) TO HIGH DENSITY RESIDENTIAL -PLANNED
DEVELOPMENT (RH-PD) FOR PROPERTY LOCATED AT 23671 GOLDEN
SPRINGS DRIVE (APN NO. 8281-028-030).
6.6 SECOND READING OF ORDINANCE NO. 09(2007) AMENDING THE
DIAMOND BAR MUNICIPAL CODE BY REPEALING TITLE 5 OF THE
DIAMOND BAR MUNICIPAL CODE IN ITS ENTIRETYAND REPLACING IT
WITH A NEW TITLE 5 ESTABLISHING A BUSINESS LICENSE PROGRAM.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 AUTHORIZE THE CITY MANAGER TO CONTRACT WITH THE REGIONAL
CHAMBER OF COMMERCE OF THE SAN GABRIEL VALLEY FOR
BUSINESS DEVELOPMENT AND RETENTION SERVICES IN THE
AMOUNT OF $12,000.
CM/DeStefano reported that for the past several months the Executive
Director and Board Members of the Chamber and City staff have been
negotiating a contract. One key aspect was to encourage economic
development and utilize the Chamber to assist in approving the economic
development situation in the community. Council stipulated in its goals for
2007-2008 the creation of a business -to -business marketing program. The
$12,000 seven-month contract (based on the remainder of this fiscal year)
requires the Chamber to develop a business -to -business program promoting
business within D.B. to other businesses within D.B. and to do so at varying
cost levels based on whether or not the business is a Chamber member in
DECEMBER 4, 2007 PAGE 7 CITY COUNCIL
order to ensure that all businesses were eligible for the program. Further,
the program includes ribbon -cutting and grand opening events, five free
small business sessions utilizing an experienced board member in
coordination with Mt. SAC to help small businesses with business inventory,
business personnel practices, business marketing, etc. This contract
secures a City Council Board Member position and includes two
complimentary tickets for each Chamber event held in the City. Staff
recommends approval of the proposed contract and allocation of $12,000 for
the balance of the 2006/2007 Fiscal Year.
C/Herrera felt it was an excellent contract and partnership with the Chamber
C/Tye encouraged the Chamber to attend Assemblyman Huff's Small
Business Round Table/Forum and work with Assemblyman Huff to have a
positive impact on the business community in D.B.
CM/DeStefano responded to M/Tanaka that he was not clear as to whether
the unincorporated community of Valinda is being represented by the
Chamber. Staff is not concerned because its focus was on the City of D.B.
and the specific intent was to establish measurable and attainable services
to the City and directly related to its contribution.
M/Tanaka asked if the contract could include items such as Chamber office
hours, membership directory and how much of the business community is
being served. He said he was also concerned that the fee was $2,000 per
month instead of $1,000 per month.
C/Tye said it has taken time to iron out the details of the proposed contract
and is confident that the City has seen proof of activity that the Chamber has
provided from July through today. The fact that all details were not ironed
out at the beginning of the current fiscal year does not mean that the
Chamber was not providing those services.
Matt Paryani, said he did not see many businesses coming into the City and
would like to see other businesses come to the City such as engineering,
small manufacturing, etc. He felt it was a waste of money to contribute to the
Chamber.
Aziz Ameri, President, Regional Chamber of Commerce, said he and his
colleagues have been in discussion with staff since July. A lot of work has
gone into detailing this performance-based contract proposal, the first of its
kind in many years of Chamber -City partnerships. He believed the proposed
contract was a viable, workable and measurable document. During the past
six months the Chamber has been delivering services to the City in good
faith based on discussions earlier this year and the agreement that the City
had set aside $12,000 to support the Chamber.
DECEMBER 4, 2007 PAGE 8 CITY COUNCIL
C/Chang commended the Chamber for continuing to move forward to
meeting the spirit and agreement of the contract prior to approval. He said
he wants to support the Chamber and see it thrive.
MPT/Everett said he appreciated the Chamber's good faith effort this year
and appreciated Mr. Ameri highlighting the point that the Chamber and staff
have worked together to craft the details for a performance-based contract
that is clear, specific and measurable. As a result, he said he was indeed in
favor of approving the contract as presented and thanked all parties fortheir
work on behalf of the City.
C/Chang moved, C/Tye seconded, to authorize the City Manager to Contract
with the Regional Chamber of Commerce of the San Gabriel Valley for
Business Development and Retention Services in the amount of $12,000.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
RECESS: M/Tanaka recessed the City Council meeting to the Redevelopment Agency
at 8:30 Ip.m.
RECESS: M/Tanaka recessed the City Council meeting to the Diamond Bar Public
Finance Authority Meeting at 8:38 p.m.
RECONVENE: M/Tanaka reconvened the City Council meeting at 8:41 p.m.
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera thanked outgoing Mayor Steve Tye for all that he has done during the
year. It was a year with a lot of controversy and as Mayor, C/Tye handled
everything admirably and made a great outreach effort with his correspondence. It
is not easy being the Mayor and it requires a lot of work and attendance at events
and in meetings with staff. She thanked C/Tye for his extra effort. She
congratulated Jack Tanaka and knew that he would do a very good job for the City
because he is committed to the City and will give staff and residents the time that
they request. Next year should be a very good year. There were comments about
the recent campaign. She does not condone negative campaigning and does not
direct any of her campaign workers to engage in negative campaigning. She was
disappointed to see all of the negative campaigning directed toward her this season.
She thanked the voters in D.B. that came out to vote. Twenty-one percent of the
residents voted compared to only 10% in neighboring communities. It is important
for everyone to vote because every vote counts. As an example, Scarlett Kwong
won a seat on the Walnut Valley Water District Board by one vote. In 1995 she tied
with another individual running for Council. For all who voted for her she thanked
DECEMBER 4, 2007 PAGE 9 CITY COUNCIL
them very much. She looked forward to serving the residents and is proud to have
been elected to serve the community for another four years.
C'/Chang congratulated M/Tanaka and C/Herrera for being re-elected and M/Tanaka
for being elected the new Mayor. He was pleased to see the peaceful transition this
evening. He also congratulated MPT/Everett and former Mayor Tye who did a great
job for the City and was very dedicated with his time, dedication, wisdom and
courage. C/Chang stated that last Friday Super H -Mart had its grand opening at the
Diamond Hill Plaza (formerly Country Hills Towne Center). The store is very
exciting and all signs are in English with some Korean characters included as well.
He attended a 50 -year wedding anniversary celebration honoring Bonnie and Wally
Blum and congratulated the couple. He wished everyone a very happy holiday
season.
C/Tye congratulated M/Tanaka and MPT/Everett. It was interesting to attend the
Super H -Mart grand opening in a downpour. He was joking with Mike McCarthy that
he never in his lifetime thought he would be able to look at the owner of the property
and say he believed there was not enough parking. The place was packed and he
too, encouraged everyone to see and experience the new store. C/Tye stated that
Mr. McCarthy publicly thanked CDD/Fong and staff for helping to get the details
taken care of so that the store could open last Friday. The Council continues to
hear what a great job staff does and that the owner of the center took the time to
say so publicly. C/Tye said it was sad for him along with the entire Council to attend
the funeral for Elizabeth Miller, daughter of Gary and Cathy Miller. He appreciated
the kind comments he received about being the Mayor and said it was his privilege
to serve in that capacity for the past year and looked forward to another great year
for the City going forward.
MPT/Everett congratulated Jack Tanaka and Carol Herrera on their re-election to
the City Council, individuals who were privileged to take the oath administered by
special people in their lives. He thanked former Mayor Tye for a job well done, a job
that he appreciated by an individual who had a positive perspective and response
and intent to understand and lead. He congratulated M/Tanaka on his appointment
and thanked his colleagues for allowing him to continue in a special area of service
as Mayor Pro Tem. He congratulated the incumbents who were elected in the last
ellection: Nancy McCracken and Mr. Rodriguez who were re-elected to serve the
Pomona Unified School District; Carolyn Elfelt and Larry Redinger were re-elected
to the Walnut Valley Unified School District; two school improvement bond
measures passed. Rosanne Bader, Manuel Baca and Fred Chyr were re-elected
to the Mt. SAC Board. He further congratulated Scarlett Kwong for winning her first
term with the Walnut Valley Water District Board by one vote. Also newly elected
was Ted Ebenkamp for Division IV and Division I of the Board re-elected Allen Wu.
He reminded residents to participate in the Water Board discussion tomorrow night.
He also attended the memorial service for Elizabeth Miller, daughter of
Congressman and Mrs. Gary Miller as a straightforward review of a delightful life
and a very, very special and important father -daughter relationship. He also
extended condolences and prayers to the family of Jack Healy who served on the
Walnut Valley Unified School District Board for four years in the mid 90's. He
DECEMBER 4, 2007 PAGE 10 CITY COUNCIL
wished everyone a very Merry Christmas season and his best for a happy, safe,
family, religious, cultural celebration that will occur between now and the next
meeting. He asked everyone to celebrate responsibly into the New Year.
M/Tanaka congratulated C/Herrera on her re-election to the City Council and
thanked residents who voted for him in the recent election. It will be a pleasure to
serve the citizens as the incoming Mayor. The Council Members welcome contact
by their constituents throughout the year. He asked the Council Members to please
consider their committee assignments and let him know their preferences and
requests before the next City Council meeting. He congratulated the D.B. Friends
of the Library for hosting the Read Together Challenge. This year's book was
House of the Scorpion. Three middle schools participated with Lorbeer Middle
School winning. He congratulated Chairman Marnie Shay for chairing a flawless
event. He attended the D.B. 4 -Youth meeting and the Super H -Mart grand opening
with his colleagues.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular
City Council meeting at 9:04 p.m. in memory of Elizabeth Miller.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2007.
JACK TANAKA, MAYOR
CIrCY COUNCIL
TO
FROM
TITLE:
Honorable Mayor and Mem
James DeStefano, City Ma
the City Council
Agenda # 6 • 2
Meeting Date: December 18, 2007
AGENDA REPORT
Ratification of Check Register dated November 29, 2007 through
December 12, 2007 totaling $799,949.78.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $799,949.78 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated November 29, 2007 through
December 12, 2007 for $799,949.78 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
' M
Flinan e° irector Assistant Cit
y ger
Attachments: Affidavit and Check Register — 11/29/07 through 12/12/07.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 29, 2007 through December 12, 2007 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
General Fund
Prop A - Transit Fund
Int. Waste Mgt Fund
AB2766 - AQMD Fund
CDBG Fund
LLAD #38 Fund
LLAD #39 Fund
LLAD #41 Fund
Capital Improvement Project Fund
Linda G. Magnin
Finance Director
Amount
$590,174.44
4,611.25
3,901.58
1,260.11
2,367.66
9,202.33
11,261.83
4,019.27
173,151.31
$799,949.78
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name
Transaction Description
Fundl Dept
Acct #
Amount
Total Check Amount
11/29%2007
V 7 -PP c"4
PAT KOLL T RANJFER
P/R TRANSFER-07/PP 24
001
10200
152,088.15
$162,666.25
11/29/2007
78157
PAYROLL TRANSFER
P/R TRANSFER-07/PP 24
112
10200
4,611.25
$1,683.68
11/29/2007
PAYROLL TRANSFER
P/R TRANSFER-07/PP 24
115
10200
3,901.58
11/29/2007
78158
PAYROLL TRANSFER
P/R TRANSFER-07/PP 24
118
10200
1,260.11
$335.76
11/29/2007
PAYROLL TRANSFER
P/R TRANSFER-07/PP 24
125
10200
805.16
11/29/2007
78155
JADVANTEC CONSULTING ENGINEERS INC
C/WIDE TRAFFIC -OCT 07
0015510
44000
8,474.86
$9,674.86
11/29/2007
ADVANTEC CONSULTING ENGINEERS INC
TRAFFIC CONTROL -OCT 07
0015510
44000
1
1,200.00
11/29/2007
78156
JAL13ERTSONS
SUPPLIES -DB YOUTH
0015350
41200 1
66.41
$66.41
11/29/2007
BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
1 41200
42.80
11/29/2007
78157
IBEAR STATE AIR CONDITIONING SVCS IN
SUPPLIES -DBC
0015333
42210
1,683.681
$1,683.68
CHRISTOPHER MORALES INC
TRAFFIC SIGNAL -OCT 07
2505510
R46412
17,083.60
11/29/2007
78158
IBENESYST
11/30!07-P/R DEDUCTIONS
001
21105 1
335.761
$335.76
11/29/2007
78159
BEST LIGHTING PRODUCTS
SUPPLIES -PARKS
1 0015340
1 42210
262.041
$262.04
11/29/2007
78160
ICALSENSE INC.
MAINT-DBC
1 0015333
1 42210
378.881
$378.88
11/29/2007
78161
CATALINA BALLAST BULB COMPANY
ICATALINA
SUPPLIES -DBC
0015333
41200
227.09
$269.89
11/29/2007
BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
1 41200
42.80
11/29/2007
78162
CHRISTOPHER MORALES INC
RETENTION PAYABLES
250
20300
-5,394.44
$48,549.96
F11/29/2007
CHRISTOPHER MORALES INC
TRAFFIC SIGNAL -OCT 07
2505510
R46412
26,640.80
11/29/2007
78164
CHRISTOPHER MORALES INC
TRAFFIC SIGNAL -OCT 07
2505510
R46412
10,220.00
$95.00
CHRISTOPHER MORALES INC
TRAFFIC SIGNAL -OCT 07
2505510
R46412
17,083.60
11/29/2007
78163
ICLAUDE G BRADLEY
REIMB-SUPPLIES
0015310
42200
86.19
$86.19
11/29/2007
DAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN PK
2505310
46415
3,834.00
11/29/2007
78164
GLORIA COLEMAN
RECREATION REFUND
001
34730
95.00
$95.00
11/29/2007
78165
ICOMLOCK SECURITY GROUP
SUPPLIES-RECREATION0015350
41200
99.88
$99.88
11/29/2007 1
78166
IVICTORIA CROSS
REIMB-SUPPLIES
0014060
42325
134.52
$134.52
11/29/2007
78167
DAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-C/SPRINGS
2505510
R46416
3,399.32
$7,233.32
11/29/2007
DAVID EVANS AND ASSOCIATES INC
CONSTRUCTION-SYC CYN PK
2505310
46415
3,834.00
Page 1
Check Date /Check Nu
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Vendor Name
Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount
11/29/2007 78168 DAVID J. GRUNDY F& R COMM -11/15 1 0015350 1 44100 45.00 $45.00
11/29/2007
78169
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
283.38
$334.26
11/29/2007
11/29/2007
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
45.47
70.36
11/29/2007
11/29/2007
DAY & NITE COPY CENTER
PRINT SVCS -RECREATION
0015350
42110
5.41
164.95
11/29/2007 78170 IJAMES DESTEFANO REIMB-JPIA CONF 1 0014030 1 42330 1 266.71 $266.71
11/29/2007
29/2007
78171
DENNIS CAROL
DENNIS CAROL
PROF.SVCS-SS/CC MTG
PROF.SVCS-P&R COMM
0014030
0015350
44000
44000
525.00
75.00
_$60011/1
11!29/2007
11/29/2007 78172 DEPARTMENT OF CONSERVATION ISMIP FEES-JUL - SEPT 07 1001 34350 1 1,036.551 $1,036.55
11/29/2007
78173
DIAMOND BAR MOBIL
.-COMMFUESVCS
001531042310
1 41200 1
322.59
$474.71
11!29/2007
11/29/2007
DIAMOND BAR MOBIL
FUEL-NGHBRHD IMP
0015230
42310
152.12
70.36
11/29/2007
78174
DOGGIE WALK BAGS INC
SUPPLIES -COMM SVCS
10015310
1 41200 1
833.131
$833.13
11/29/2007
78175
DOLPHIN RENTS INC
SUPPLIES -RECREATION
1 0015350
1 42130 1
70.36
$70.36
11/29/2007
78176
DUKE SERVICE COMPANY
SUPPLIES -DBC
0015333
42210
164.95
$164.95
11/29/2007
78177
IKOA CORPORATION
TRFFC CONTROL-NGHBRHD PRG
0015554
R44520
805.00
$3,057.14
11/29!2007
KOA CORPORATION
TRFFC SVCS-S/XING/PRSPTRS
2505510
R46412
2,252.14
11/29/2007
78178
LANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-OCT 07
0015558
45503 1
1,982.761
$1,982.76
11/29/2007 1
78179
BENNY LIANG
IP & R COMM -11/15
0015350
44100 1
45.00
$45.00
11/29/2007
78180
LIEBERT CASSIDY WHITMORE
ILEGAL SVCS -OCT 07
0014020
44021 1
330.001
$330.00
11/29/2007 78181 LOS ANGELES COUNTY PUBLIC WORKS SEWER LINE SVCS-SYC CYN 0015340 1 45300 39.00 $3,192.16
11/29/2007 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-SEPT 07 0015340 42210 3,153.16
11/29/2007 78182 LOS ANGELES UNIFIED SCHOOL DISTRICT JBILINGUAL SVCS-H/R 1 0014060 1 44000 1 80.00 $80.00
Page 2
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
I Acct #
Amount
$25,378.51
Total Check Amount
11/20;2007
11/29/2007
11/29/2007
., �u.,
74AO'I'LOWE'SSUPPLIES-CITY
BUSINESS ACCOUNT
LOWE'S BUSINESS ACCOUNT
LOWE'S BUSINESS ACCOUNT
HALL
LATE FEE CHARGES-GNRL
SUPPLIES -RECREATION
0014090
0014090
0015350
41200
41200
41200
10.28
25.00
57.15
$23,485.00
$92.43
11/29/2007 78184 NORRIS REPKE INC
11/29/2007 NORRIS REPKE INC
11/29/2007 NORRIS REPKE INC
11/29/2007 I 78185 JORKIN PEST CONTROL INC
11/29/2007 ORKIN PEST CONTROL INC
PROF.SVCS-PLAN CHECK
SLURRY SEAL -AREA 3
SLURRY SEAL -AREA 4
GOPHER CONTROL -DIST 38
GOPHER CONTROL-SYC CYN PK
0015510 1 R45221 1 3,222.23 $29,958.73
2505510 1 R46411 1 6,121.50
2505510 46411 20,615.00
85538 1 42210 5340 42210 I 60.501 $118.25
001
11/29/2007 78186 TED OWENS IP & R COMM -11/15 0015350 1 44100 45.00 $45.00
11/29/2007
11129/2007
11129/2007
78187
PERS HEALTH
PERS HEALTH
PERS HEALTH
DEC 07 -HEALTH INS PREMS
ADMIN FEE -DEC 07
ADMIN FEE -DEC 07
001
0014090
0014060
21105
40086
40093
25,057.23
242.40
78.88
$25,378.51
11/29/2007
11/29/2007
11129/2007
11/29/2007
78188
PERS RETIREMENT FUND
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTROL -ER
RETIRE CONTROL -EE
SURVIVOR BENEFIT
001
001
001
21109
21109
21109
14,277.73
9,160.77
46.50
$23,485.00
11/29/2007
11/29/2007
11/29/2007
11/29/2007
78189
PRINCE SHANT CORP
PRINCE SHANT CORP
PRINCE SHANT CORP
PRINCE SHANT CORP
FUEL-NGHBRHD IMP
FUEL -ROAD MAINT
FUEL -COMM SVCS
FUEL -GENERAL
0015230
0015554
0015310
0014090
42310
42310
42310
42310
297.70
864.63
806.13
147.50
$2,115.96
11/2912007 I
78190
IRUTH M. LOW
P & R COMM -11/15
1 0015450
__.____
44100
.....,
�s 00
t.'.�
a
.pYJ.00
11/29/2007
78191
ISAN GABRIEL VALLEY ASST TO CITY MGR
MEMBERSHIP DUES -FY 07/08
0014030
42315 1
50.001
$50.00
11/29/2007
78192
STANDARD INSURNCE OF OREGON
DEC 07 -LIFE INS PREMS
001
21106
1,138.21
$2,724.10
11/29/2007
STANDARD INSURNCE OF OREGON
DEC 07-SUPP LIFE INS PREM
001
21106
93.50
11/29/2007
STANDARD INSURNCE OF OREGON
DEC 07-STD/LTD
001
21112
1,492.39
1 11/29/2007 I 78193 (STATE DISBURSEMENT UNIT SLRY ATTCHMT-BY04260641 001 21114 100 00 $100 .00
Page 3
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name Transaction Description
Fund/ Dept
Acct #
Amount
44.951
Total Check Amount
i iooionm
78819 +
[TIME VVIif[IVEYC MODEM SVCS -HERITAGE PK
1 0015340
42126
1 39.95
$39.95
11/29/200778195
78198
TIME WARNER
MODEM SVCS -COUNCIL
1 0014010
42130
44.951
$249.23
$44.95
11/29/2007
78196
TRAFFIC DATA SYSTEMS SERVICES
INTMP TRFFC MGMT-OCT 07
1 2505510
46412 1
875.001
11/29/2007
$875.00
11/29/2007
78197
IVANTAGEPOINT TRNSFR AGNTS-303248
11/30/07-P/R DEDUCTIONS
1 001
21108 1
5,475.51
$5,475.51
11/29/2007
78198
VERIZON WIRELESS -LA
CELL CHRGS-CMGR
0014030
42125
103.47
$249.23
11/29/2007
VERIZON WIRELESS -LA
CELL CHRGS-EOC
0014440
42125
44.70
11/29/2007
VERIZON WIRELESS -LA
CELL CHRGS-EOC
0014090
42125
0.14
11/29/2007
VERIZON WIRELESS -LA
CELL CHRGS-DESFORGES
0014070
42125
50.46
11/29/2007
VERIZON WIRELESS -LA
CELL CHRGS-AZIZ
0014070
42125
50.46
11/29/2007 78199 WELLS FARGO BANK LEAGUE CONF-COUNCIL 1 0014010 1 42330510.00 $510.00
11/29/2007
78200
WELLS FARGO BANK
SUPPLIES-CMGR
0014030
41200
10.49
$998.86
11/29/2007
WELLS FARGO BANK
JPIA SEMINAR-CMGR
0014030
42330
478.37
11/29/2007
WELLS FARGO BANK
LEAGUE CONF-CMGR
0014030
42330
510.00
11/29/2007 78201 WELLS FARGO BANK SEMINAR -COUNCIL 1 0014010 1 42325 1 259.001-$259.00
11/29/2007
11/29/2007
11/29/2007
78202
WELLS FARGO BANK
WELLS FARGO BANK
WELLS FARGO BANK
SEMI NAR-CMGR,DOYLE,MCLEAN
PROF.SVCS-FPL 2007-263
MTG-DOYLE
0014030
001
0014030
42325
23010
42325
777.00
222.80
75.00
$1,074.80
11/29/2007 I 78203 WELLS FARGO BANK
11/29/2007 WELLS FARGO BANK
MTG-COUNCIL 0014010 1 42330 21.00 $531.00
LEAGUE CONF-COUNCIL 0014010 42330 510.00
11/2912007 78204 IWEST COAST ARBORISTS INC ITREE PLNTNG-DBC 1 0015558 1 45509 1 193.501$193.50
12/5/2007
12/5/2007
12/5/2007
12/5/2007
12/5/2007
78205
RAYMOND CONSTRUCTION INC
RAYMOND CONSTRUCTION INC
RAYMOND CONSTRUCTION INC
RAYMOND CONSTRUCTION INC
RAYMOND CONSTRUCTION INC
REFUND -BLDG PERMIT
REFUND -BLDG PERMIT
REFUND -BLDG PERMIT
REFUND -BLDG PERMIT
REFUND -BLDG PERMIT
001
001
001
001
001
34110
34130
34140
34200
34350
303.49
40.50
42.50
75.00
2.20
$771.66
Page 4
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
12/5/2007
RAYMOND CONSTRUCTION INC
REFUND -BLDG PERMIT
001
34310
12/5/2007
001
001
RAYMOND CONSTRUCTION INC
REFUND -BLDG PERMIT
001
34300
12/5/2007
ARROYO GEOTECHNICAL CORP
RAYMOND CONSTRUCTION INC
REFUND -BLDG PERMIT
001
34430
12/5/2007
12/6/2007
RAYMOND CONSTRUCTION INC
REFUND -BUS REG
001
34560
Amount
Total Check Amount
10.00
$771.66 ...
257.97
23012
30.00
10.00
12/6/2007
12/6/2007 78206 AGI ACADEMY CORP CONTRACT CLASS -FALL 0015350 45320 1,701.00 $1,701.00
12/6/2007 78208 EDITH ALVAREZ RECREATION REFUND 1 001 34780 25.00 $25.00
12/6/2007
12/6/2007
78210
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-542
ADMIN FEE -EN 06-542
001
23012
27.90
$2,825.00
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-542
001
001
34650
23012
-27.90
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-542
001
23012
175.00
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-542
001
34650
31.50
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-569
001
23012
-31.50
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-569
001
23012
165.00
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-569
001
34650
29.70
-29.70
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-574
001
23012
59.40
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-574
001
34650
-59.40
12/612007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-528
001
23012
33.30
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-528
001
34650
-33.30
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-524
001
23012
330.00
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-524
001
23012
59.40
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-524
001
34650
-59.40
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-555
001
23012
330.00
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-555
001
23012
59.40
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-555
001
34650
-59.40
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF -SVCS -EN 03-405
001
23012
165.00
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 03-405
001
23012
29.70
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 03-405
001
34650
-29.70
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-578
001
23012
118.80
12/6/2007
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 07-578
001
34650
118.80
Page 5
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
rff!ff:
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
12/6/2007
1 V4lu
�c ice...
ARROYO GEOTECHNICAL ECHNiCAL CORP
ADMIN FEE -EN 05-476
001
23012
59.40
$2,825.00 ...
12/6/2007
78212
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 05-476
001
34650
-59.40
$309.99
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-542
001
23012
155.00
12/6/2007
78213
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-528
001
23012
185.00
$22,002.18
1216/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 05-476
001
23012
330.00
12/6/2007
78214
ARROYO GEOTECHNICAL CORP
PROF -SVCS -EN 07-578
001
23012
660.00
$260.00
12/6/2007
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 07-574
001
23012
330.00
12/6/2007
78211
AMERICAN SOCIETY OF CIVIL ENGINEERS
IMEMBERSHIP DUES -R YEE
0015510
1 42315 1
205.00
$205.00
12/6/2007
78221
CASH
CHANGE-W/SNOW FEST
0015350
1 41200
F -600.00
$60.00
12/6/2007
78212
IATHLETIC WORLD ADVERTISING
AD-D/B HIGH SCHOOL
0014095
42115
309.99
$309.99
12/6/2007
78213
IBELAIRE WEST LANDSCAPE
RETENTION PAYABLE-LORBEER
250
20300
22,002.181
$22,002.18
12/6/2007
78214
SILL'S AUTO UPHOLSTERY
IVEH MAINT-COMM SVCS
0015310
42200
260.00
$260.00
12/6/2007
78215
ICAFE VERONA
SUPPLIES-H/R
0014060
42340
195.00
$195.00
12/6/2007
78216
ICAROLWOOD PRODUCTIONS
A/V SVCS-P/INFO
10014095
44000
467.00
$467.00
12/6/2007
1 78217
CASH
CHANGE-W/SNOW FEST
0015350
41200
600.00
$0.00
12/6/2007
78221
CASH
CHANGE-W/SNOW FEST
0015350
1 41200
F -600.00
$60.00
12/6/2007 78218 CASINO DE PARIS CORP RECOGNITION-V/PATROL 0014415 1 42325 1 1,200.001$1,200.00
12/6/2007
78219
CATALINA BALLAST BULB COMPANY
SUPPLIES -PARKS
0015340
42210
18.12
$360.92
12/6/2007
78221
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
228.62
$60.00
12/6/2007
78222
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
114.18
$7,789.42
12/6/2007
78220
ICENTER ICE SKATING ARENA
CONTRACT CLASS -FALL
0015350
45320
84.00
$84.00
12/6/2007
78221
IYOONSUN CHI KIM
RECREATION REFUND
1 001
34780
60-001
$60.00
12/6/2007
78222
ICOUNTRY GARDEN CATERERS
ICATERING SVCS-H/CELEB
1 0014090
42325
7,789.421
$7,789.42
12/6/2007
78223
VICTORIA CROSS
REIMB-JPIA CONF
0014060
42340
115.37
$163.46
12/6/2007
VICTORIA CROSS
REIMB-SUPPLIES
0014060
42340
48.09
Page 6
Check Date I Check
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Vendor Name
Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amou
12/6/2007 1 78224 ID & E CASINO SERVICES LLC ICASINO SVCS-H/CELEB 0014090 1 42325 2,107.50 $2,107.50
12/6/2007
78225
JDAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
22.73
$57.37
12/6/2007
DAY & NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
1
1 34.64
12/6/200778226
78229
DELTA CARE USA
DEC 07 -DENTAL PREMIUMS
001
21104
283.681
$283.68
12/6/2007
MAINTENANCE
JANITORIAL SVCS -PARKS OCT
0015340
1 42210
735.17
12/6/2007
78227
DELTA DENTAL
DEC 07 -DENTAL PREMIUMS
001
21104
2,452.391
$2,452.39
12/6/2007 1
78228
IDENNIS CAROL
PROF.SVCS-PLNG COMM
0015210
44000 1
100.001—$100.00
12/6/2007
78229
DH MAINTENANCE
1DH
JANITORIAL SVCS -DBC OCT
0015333
45300
12,250.83
$12,986.00
12/6/2007
MAINTENANCE
JANITORIAL SVCS -PARKS OCT
0015340
1 42210
735.17
12/6/2007 1 78230 IDIAMOND BAR GOLF COURSE ICATERING SVCS-V/PATROL 0014415 1 42325 2,202.361$2,202.36
12/6/2007
78231
DIAMOND BAR HAND CAR WASH
VEH MAINT-NGHBRHD IMP
0015230
42200
23.98
$262.58
12/6/2007
DIAMOND BAR HAND CAR WASH
VEH MAINT-POOL VEH
0014090
42200
160.14
12/6/2007
DIAMOND BAR HAND CAR WASH
VEH MAINT-COMM SVCS
0015310
42200
23.98
12/6/2007
DIAMOND BAR HAND CAR WASH
VEH MAINT-P/WORKS
0015554
42200
54.48
12/6/2007 78232 IDOG DEALERS INC CONTRACT CLASS -FALL 1 0015350 1 45320 1 38.401 $38.40
12/6/2007
78233
DOUG MARTIN CONTRACTING CO INC
RETENTION PAYABLE
250
20300
-5,736.40
$51,627.60
12/6/2007
DOUG MARTIN CONTRACTING CO INC
SLURRY SEAL -AREA 3
2505510
R46411
57,364.00
12/6/2007
78234
EDAW INC
ADMIN FEE -FPL 2007-263
001
23010
2,373.38
$13,185.44
12/6/2007
EDAW INC
ADMIN FEE -FPL 2007-263
001
34430
-2,373.38
12/6/2007
EDAW INC
PROF.SVCS-FPL 2007-263
001
23010
13,185.44
12/6/2007 78235 EVERGREEN INTERIORS PLANT SERVICE -DBC 0015333 1 45300 171.60 $171.60
12/6/2007
78236
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 38
1385538
45500
9,144.58
$24,425.68
12/6/2007
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 39
1395539
45500
11,261.83
12/6/2007
EXCEL LANDSCAPE
LANDSCAPE MAINT-DIST 41
1415541
45500
4,019.27
Page 7
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number Vendor Name Transaction Description Fund/ Dept
Acct # Amount
Total Check Amount
12/6/2--7
I 78287 -XTERIOR PRODUCTS INC �iNS T ALL -HOLIDAY BANNERS I 0015310
I`
I 44000 I 5,795.001
$5795 00
12/6/2007
78238
1EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
45300
40.00
$115.00
12/6/2007
1
EXTERMINETICS OF SO CAL INC
PEST CONTROL -DBC
0015333
1 45300
75.00
12/6/2007 78239 MARY GARY RECREATION REFUND 1 001 34780 26.001 $26.00
12/6/2007
78240
IGO LIVE TECHNOLOGY INC
PROF.SVCS-WK 11109
0014070
1 R44000
1 3,750.00
$6,000.00
12/6/2007
GO LIVE TECHNOLOGY INC
IPROF.SVCS-WK 11123
0014070
R44000
1 2,250.00
12/6/2007 1 78241 IGRAPHICS UNITED IPRINT SVCS-REC GUIDE 0014095 1 44000 1 8,196.001 $8,196.00
12/6/2007
78242
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-507
001
23012
840.00
$1,633.75
12/6/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
001
23012
210.00
12/6/2007
78244
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
001
34650
-210.00
$750.00
12/6/2007
HALL & FOREMAN, INC.
PROF.SVCS-EN 07-574
001
23012
428.75
12/6/2007
78245
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
23012
107.19
$350.00
12/6/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 07-574
001
34650
-107.19
12/6/2007
78246
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
115.00
$100.00
12/6/2007
HALL & FOREMAN, INC.
PROF.SVCS-PLAN CHECK
0015551
45223
250.00
12/6/2007
78243
SHENSONG JIANG
RECREATION REFUND
001
34740
69.001
$69.00
12/6120 0 7
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-213
001
34430
-10.13
1. 12/6/2007
78244
IKEITH JOHNSON
JDJ SVCS-H/CELEB
0014090
42325
750.001
$750.00
12/6/2007
78245
KEITH JOHNSON
ENTERTAINMENT -SR DANCE
0015350
45300
350.001
$350.00
12/6/2007
78246
ISCOTTJOHNSON
JPK REFUND-PANTERA
001
23002
100.00
$100.00
12/6/2007
78247
ILORI HANSEN KIETA
IRECREATION REFUND
001
34780
26.001
$26.00
1216/2007
78248
ILAURA KRAGER
RECREATION REFUND
001
1 34780
30.00
$30.00
12/6/2007
78249
ICHARLEY KUORECREATION
REFUND
001
34780
120.00
$120.00
12/6/2007
78251
JLDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-213
001
23010
10.13
$5,044.47
12/6120 0 7
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-213
001
34430
-10.13
Page 8
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
12!612007
78251 ...
'
�ulvl /'1JJVVIM I 11,4u.
CC) CJ
ADMIN FEE -FPL 2007-253
001
23010
114.75
$5,044.47 ...
12/612007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-253
001
34430
-114.75
$$50.00
12/6/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-277
001
23010
123.08
12/6/2007
78256
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-277
001
34430
-123.08
$91.53
12/612007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-281
001
23010
160.10
1 2/612 00 7
78257
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-281
001
34430
-160.10
$150.12
12/6/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-285
001
23010
71.78
12/6/2007
78258
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-285
001
34430
-71.78
$50.00
12/6/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-286
001
23010
75.15
12/6/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-286
001
34430
-75.15
12/6/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-287
001
23010
71.78
12/6/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2007-287
001
34430
-71.78
12/6/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-213
0015210
44250
56.25
12/6/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-287
0015210
44250
398.75
12/6/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-286
0015210
44250
417.50
12/6/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-281
0015210
44250
889.47
12/6/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-285
0015210
44250
398.75
12/6/2007
LDM ASSOCIATES INC.
PROFS.VCS-FPL 2007-253
0015210
44250
637.50
12/6/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2007-277
0015210
44250
683.75
12/6/2007
JLDM
ASSOCIATES INC.
HIP PROG-CDBG SEPT
1255215
44000
1,562.50
12/6/2007 78252 JKWANG HO LEE JPLNG COMM -OCT 07 1 0015210 1 44100 1 130.001 $130.00
12/6/2007
78253
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-557
001
23012
52.65
$292.50
12/6/2007
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 07-557
001
34650
-52.65
12/6/2007
78255
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 07-557
001
23012
292.50
$$50.00
1276/2007
78254
ANNE MARIE LOARCA
PK REFUND-PANTERA
1 001
23002
100.00
$100.00
12/6/2007
78255
ELIZABETH LOPEZ
JPK REFUND -HERITAGE PK
1 001
1 23002 1
50.0
$$50.00
12/6/2007 1
78256
ILOS ANGELES COUNTY SHERIFF'S DEPT.
PROF.SVCS-SEPT 07
1 0014411
1 45401 1
91.53
$91.53
12/6/2007
78257
IMANAGED HEALTH NETWORK
IDEC 07 -EAP PREMIUMS
1 001
1 21115
150.12
$150.12
12/6/2007
78258
JBIJI MATHEW
JPK REFUND-REAGAN
1 23002 1
50.00
$50.00
Page 9
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept
1 001
42210
42210
Acct #
Amount
Total Check Amount
12/6/2007
I 78259 1KAREN MAY
CONTRACT CLASS -FAIL
SS -FALL � � �--
!015350
�� � ����
+.iu<v
532
288.00 $288.00
12/6/2007
12/6/2007
12/6/2007
12/6/2007
78260 MCE CORPORATION
MCE CORPORATION
MCE CORPORATION
MCE CORPORATION
VEGETATION CONTRL-OCT
RIGHT-OF-WAY MAINT-OCT
ROAD MAINT-OCT 07
SIGNS & STRIPING -OCT
0015558
0015554
0015554
0015554
45508
45522
45502
45506
5,955.20 $7
5,056.79
6,877.44
476.88
12/6/2007 1
78261
ICHRISTINE MCGURTY
RECREATION REFUND
1 001
42210
42210
1 34780 1
26.00
$26.00
12/6/2007
78262
SURENDRA MEHTA
CONTRACT CLASS -FALL
0015350
1 45320
1,440.001
$1,440.00
12lfi/2007
78263
DIANA MORTON
RECREATION REFUND
00134780
60.00
$60.00
12!6/2007
78264
MR & MRS MARIO RAMIREZ
REFUND -FPL 2003-43
001
23010
10,398.57
$10,398.57
12/6/2007
78265
STEVE G NELSON
PLNG COMM -OCT 07
1 0015210
44100
65.0011$65.00
12/6/2007
78266
YUKA NOGUCHI
PK REFUND-PANTERA PK
001
23002
50.00
$50.00
12/6/2007
78267
KATHLEEN ERIN NOLAN
PLNG COMM -OCT 07
0015210
1 44100
130.001
$130.00
12/6/2007
78268
OMNI SAN DIEGO HOTEL
YOUTH CONF-A MEYERS
0015350
1 42330
307.371
$307.37
12/6/2007
78269
1JENNIFER ORANTES
RECREATION REFUND
1 001
34780
30.00
$30.00
12/6/2007
78270
IZITA PARKER
RECREATION REFUND
001
34730
51.00
$51.00
12/6/2007
78271
1PERSONALREPORT
SUBSCRIPTION -COMM DEV
0015210
42320
48.00
$48.00
12/6/2007
78272
ICYNTHIA PRECIADO
PK REFUND -MAPLE HILL
001
23002
50.00
$50.00
12/6/2007
12/6/2007
78273
PROTECTION SERVICE INDUSTRIES LP
PROTECTION SERVICE INDUSTRIES LP
BURG/FIRE ALARM -DBC
BURG/FIRE ALARM -HERITAGE
0015333
0015340
42210
42210
12/6/2007
12/6/2007
78274
REINBERGER PRINTWERKS
REINBERGER PRINTWERKS
PRINT SVCS -BUS CARDS
PRINT SVCS -BUS CARDS
0014095
0014095
44000
44000
Page 10
52.50$127.26
74.76
1,492.77 $1,896.54
403.77
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Lfftl!fff
Vendor Name Transaction Description Fund/ Dept
Acct #
Amount Total Check Amount
12/6/2007 78275
RJM DESIGN GROUP INC DESIGN SVCS-PANTERA 2505310
R46415
13,874.61 $13,874.61
12/6/2007
78276
ELENA ROMERO
1PK REFUND -HERITAGE PK
001
23002
200.00
$200.00
$21,810.60
12/6/2007
78282
MELISSA STARK
RECREATION REFUND
001
34780
26.00
12/6/2007
78277
ERIC SCHUBEL
PROF.SVCS-FPL 2007-291
001
23010
1,676.25
$1,676.25
3,117.001
42100
42100
42200
$3,117.00
12/6/2007
78284
ITELEPACIFIC COMMUNICATIONS
T1 INTERNET SVCS-NOV
0014070
12/6/2007
78278
JACK SHAH
PLNG COMM -OCT 07
0015210
44100
130.00
$130.00
001
34780 1
30.00
$30.00
12/6/2007
12/6/2007
78279
LANI SHAW �MAINT-DBC
LANI SHAW
AINT-DBC
NOV
0015333
0015333
45300
45300
160.00
160.00
$320.00
12/6/2007
1216/2007
12/6/2007
78280
SIMPSON ADVERTISING INC
SIMPSON ADVERTISING INC
SIMPSON ADVERTISING INC
GRAPHIC DESIGN SVCS -DEC
GRAPHIC DESIGN-S/FEST
GRAPHIC DESIGN-P/INFO
0014095
0014095
0014095
44000
44000
44000
1,325.00
795.00
250.00
$27
12/6/2007
78281
ISO COAST AIR QUALITY MGT DISTRICT
LEASE -CITY HALL DEC
0014090
42140
21,810.60
$21,810.60
12/6/2007
78282
MELISSA STARK
RECREATION REFUND
001
34780
26.00
23010
23010
$26.00
12/6/2007
78283
JSWRCB ACCOUNTING OFFICE
WASTE DISC IRG-ANNL FEE
0015510
44240
3,117.001
42100
42100
42200
$3,117.00
12/6/2007
78284
ITELEPACIFIC COMMUNICATIONS
T1 INTERNET SVCS-NOV
0014070
44030
525.29
$525.29
12/6/2007
78285
IMIMI THAICHEN
IRECREATION REFUND
001
34780 1
30.00
$30.00
12/6/2007�7828�6THE
DYN GROUP INC
GROUP INC
PROFSVCS-WK 11/9
PROF.SVCS-WK 11/9
0014070
0014070
44000
44000
2,511.7212/6/2007
600.00
12/6/2007
12/6/2007
1 78287
THE SAN GABRIEL VALLEY NEWSPAPER GR
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2006-197
ILEGAL AD -FPL 2007-270
001
001
23010
23010
239.12
251.04
$490.16
12/6/2007
12/6/2007
12/6/2007
78288
TOSHIBA BUSINESS SOLUTIONS INC
TOSHIBA BUSINESS SOLUTIONS INC
TOSHIBA BUSINESS SOLUTIONS INC
COPIER MAINT-JUN-AUG 07
COPIER MAINT-JUN-AUG
COPIER MAINT-DBC
0014090
0014090
0015333
42100
42100
42200
50.73
109.26
41.52
$201.51
12/6/2007 78289 TRAFFIC CONTROL SUPERVISORS ASSN IMEMBERSHIP DUES -J GARCIA 0015510 1 42315 25.00 $25.00
Page 11
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
1�iai�nm
2,16/200
�onnn
8299
TRG LAND INC PROF.SVCS-SITE D PLAN
0015240
R44000
25,683.56
$25,683.56
12/6/2007
78291
ULI THE URBAN LAND INSTITUTE
PUBLICATIONS -COMM DEV
1 0015210
42320
92.95
$92.95
12/6/2007
78292
JUS POSTMASTER
POSTAGE -BULK MAIL #3339
1 0014095
42120
18,000.00
$18,000.00
12/6/2007
78293
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-DBC
0015333
45300
5,428.33
$62,127.03
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-PARKS
0015340
45300
23,657.80
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-OCT
0015333
45300
5,428.33
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
LANDSCAPE MAINT-OCT
0015340
45300
23,657.80
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-HERITAGE
0015340
42210
328.50
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PAUL GROW
0015340
42210
369.10
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PANTERA
0015340
42210
631.69
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-HERITAGE
0015340
42210
412.92
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PETERSON
0015340
42210
389.50
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-LORBEER
0015340
42210
569.48
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAI NT-SYC CYN PK
0015340
42210
538.11
12/6/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PANTERA
0015340
42210
442.92
12/6/2007
IVALLEY
CREST LANDSCAPE MAINT INC
ADDL MAINT-STARSHINE
0015340
42210
272.55
12/6/2007
78294
VERIZON CALIFORNIA
PH.SVCS-DIAL IN MODEM
0014090
42125
69.58
$491.33
12/6/2007
VERIZON CALIFORNIA
PH.SVCS-DBC
0015333
42125
242.79
12/6/2007
VERIZON CALIFORNIA
PH -SVCS -MAPLE HILL
0015340
42125
89.48
12/6/2007
VERIZON CALIFORNIA
PH.SVCS-R REAGAN
0015340
42125
89.48
12/6/2007 78295 VISION SERVICE PLAN DEC 07 -VISION PREM 1 001 1 21107 1 1,258.751 $1,258.75
12/6/2007
78296
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -OCT
0015350
42140
2,496.00
$5.488.00
12/6/2007
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -OCT
0015350
42140
700.00
12/6/2007
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL-NOV
0015350
42140
1,872.00
12/6/2007
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL-NOV
0015350
42140
420.00
12/6/2007
78297
WAXIE SANITARY SUPPLY
SUPPLIES -DBC
0015333
41200
420.44
$733.33
12/6/2007
WAXIE SANITARY SUPPLY
SUPPLIES -HERITAGE
0015340
42210
1
312.89
12/6/2007 78298 IWEST COAST ARBORISTS INC ITREE MAINT-OCT 07 0015558 45509 1 10,852.001 $24,320.75
Page 12
City of Diamond Bar - Check Register 11/29/07 thru 12/12/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
12/6/2007
78298...
WEST COAST ARBORISTS INC
TREE WATERING -OCT 07
0015558
45510
325.00
$24,320.75..
12 /6/2007
78300
WEST COAST ARBORISTS INC
TREE MAINT-OCT 07
0015558
45509
12,818.75
512/6/2007
$315.00
WEST COAST ARBORISTS INC
TREE WATERING -OCT 07
0015558
45510
325.00
12/6/2007
1 78299
IMARTHA WRIGHT
JPK REFUND -HERITAGE PK
1 001
1 23002 1
200.001
$200.00
12/6/2007
78300
IPAUL WRIGHT
A/V SVCS -P/C, C/CNCL
0014090
1 44000 1
315.001
$315.00
12/6/2007
78301
JYI TONY TORNG
JPLNG COMM -OCT 07
0015210
1 44100 1
130.001
$130.00
11/29/2007
UNIONBAN
UNION BANK OF CALIFORNIA, NA
ILEASE PMT -DBC W/T #36
0014090
1 42140
63,865.141—$63,865.14
$799,949.78
Page 13
CITY COUNCIL
Agenda # 6.3
Meeting Date: 12/18107
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City MantT)
TITLE: APPROVAL OF APPLICATIONS O BE RECERTIFIED ASA TREE CITY USA FOR
2007(7 TH YEAR), AND TO RECEIVE A TREE CITY USA GROWTH AWARD (4T"
YEAR) AND AUTHORIZATION FOR THE MAYOR TO SIGN THE APPLICATIONS.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: None
BACKGROUND: Staff has prepared applications for two different designations related to its tree
maintenance program. The first is designation as Tree City USA. The second is the Growth Award.
The National Arbor Day Foundation, in cooperation with the United States Forest Service and the
National Association of State Foresters, recognizes towns and cities across America that meet the
four standards of the Tree City USA program. The four standards are: 1) establishing a department
to oversee the tree maintenance program; 2) establishing a community tree ordinance; 3) establishing
a forestry program with an annual budget of at least $2 per capita; and 4) proclaiming and celebrating
Arbor Day in Diamond Bar. The City of Diamond Bar received its first distinction of being recognized
as a Tree City USA in 2001 and has maintained its designation each year since by successfully
meeting the standards of the recertification process.
The Growth Award recognizes environmental improvement and encourages higher levels of tree care
throughout America. Last year 523 Tree cities earned this award. The City of Diamond Bar was one
of these cities. For the forth year in a row, the City has completed activities which meet the eligibility
requirements of the award.
DISCUSSION: On November 20, 2001, the City Council adopted Ordinance No. 03 (2001)
establishing the community forestry program and designating the Community Services Department as
the department responsible for the tree maintenance program. The adoption of this ordinance meets
standards one and two for Tree City USA. On June 19, 2007, the City Council adopted the 2007/08
FY budget, which includes $238,050 of funding related to tree maintenance. This meets the third
standard, appropriation of at least $2 per capita (or about $120,000 minimum) for annual tree
maintenance costs. The fourth standard was met when the City Council proclaimed April 27, 2007
Arbor Day in Diamond Bar and a celebration on that date was conducted at Pantera Elementary
School.
In addition to meeting the recertification standards, the City of Diamond Bar has initiated and/or
enhanced activities in the following categories of the Growth Award:
A- 7 Youth Education — The Arbor Day National Poster Contest
C- 1 Tree Maintenance Budget - In 2006-2007 the City of Diamond Bar approved a three year
cycle contact for pruning trees
C- 9 Standards and Specifications — The City significantly improved and protected trees with the
Specifications and Contract Documents related to the Grand Ave Beautification Project, Phase III.
The Recertification and Growth Award applications must be submitted to the California Department of
Forestry by December 31, 2007 and require the Mayor's signature.
PREPARED BY:
Alison Meyers, Recreation Specialist
RE VI Y:
Boblk&se
Community Services Director
Attachments:
Application for Tree City USA for Recertification
Application for Tree City USA Growth Award
TREE CITY USA GROW11 AWA
Application
it -tail completed application with requested attachments to your state forester no later than December 31.
.i Mayor of the city of Diamond Bar
Mde — Mayor or other nHy offidal i
I herewith make application for this community to receive the Tree City' SA Growth Award as we
• certified as a Tree City USA last year and have submitted an Application for Recertification this year.
• spent at least as much on our community forestry program this year 1$L4_0_1. 54. 1 as we did laat year
($210 , 2 80) ]fill in amounts reporter] on Tree City Applications.)
• earned 10 or snore points according to Growth Award Eligible Activities ewhich were new or significantly
improved l;hlg-, year.)
• attached documentation for each Eligible Activity for which we seek. recognition as listed below.
lAppropiriate documentation includes narrative descriptions, copies of documents. copies of printed
brochures and newspaper clippinti .y
City Forestry Contact who can answer questions about the application:
Bob Rose, Community Services Director
Sip,ature Mayor Name 21825 Copley Drive
jack.tanaka@ci.diamond—bar.ca.usdft$a Diamond Bar, CA 91765 (909) 839-7061
Email city, State, zip Phont: 4
ACT VITY ELI{GIBLE ACTIVITY # OF POINTS DESCRIBE BRIEFLY
NU -NI BER NAI,tIE EARNED (attach documentation)
A-7 Youth Education 4 The Arbor Day National Poster Contest
in conjunction wit Arbor Day
C-9 Standards & Specifications 6 significantly improved and protected
eicisting trees
C-1 Tree Maintenance Budget 9 .006-2007 went from a 5 year contract to i
3 year contract for pruning trees
000 0 -
TOTAL 19
POINTS
The abo"i
the ppp1
the Tree`L`
Signed
,' Award Cer>I#Meatibn
. (Ta Be CaaipLeied B113ue $Race Foieitei) -;
has acle�tipplrtaiion to this office. I am pleased to advise you that we reviewed
cor=unity is eligible to receive
` opinion met the Growth Award
Date
TREE CITY USA
Application for Recertification
Mail completed application with requested attachments to your state forester no later than December 31.
The TREE CITY USA award is in recognition of work completed by the community during the calendar year.
Please provide information for the year ending.
(Some states require information in addition to the requested on this application. Check with your state foresters.)
As Mayor of the community of
(Title - Mayor or other city official)
Diamond Bar
I herewith make application for this community to be officially recertified as a Tree City USA fort 0 0 7, having
achieved the standards set forth by The National Arbor Day Foundation as noted below. (year)
Standard 1: A 7)ree Board or Department
List board members, and meeting dates for the past year; or name of city department and manager.
City Department Manager Bob Rose. Community Sergir-Qg nirar•tnr
Anthony Jordan, Parks and Maintenance Superintendent
Standard 2: A Community Tree Ordinance
Check One: LI Our ordinance as last submitted is unchanged and still in effect.
❑ Our ordinance has been changed. The new version is attached.
Standard 3: A Community Forestry Program with an Annual Budget of at Least $2 Per Capita
Total community forestry expenditures ............................................... $ _ ? 4 (L, 1 5 7 5
Community populations...................................................................... 5 7 , 4117
Attach annual work plan outlining the work carried out during the past year. Attach breakdown of community forestry expenditures.
Standard 4: An Arbor Day Observance and Proclamation
Date observance was held Apr i 1 2 7 r 2 0 0 7 _
Attach program of activities and/or news coverage. Attach Arbor Day proclamation.
Ma
Signature
Please type or print the following:
Mayor or equivalent:
Name: Jac•]-, Tanaka
Title: Mavor
Address: 21825 Copley Drive
City, State, Zip:Diamond Bar, CA 91765
Phone#: 909 839-7010
Email:Jack.tanaka@ci.diamond-bar.ca.us
r of Diamond Bar
Title
Date
City Forestry Contact:
Name: Anthony Jordan
Title: Parks and Maintenance Superintendent
Address: 21825 Copley Drive
City,State,Zip: Diamond Bar, CA 91765
Phone #: ( 909) 839-7063
Email�ant ony.3or an ci. iamon - ar.ca,us
NOTE: Application will not be processed without Standard 3 and 4 attachments.
Certification
(To Be Completed By The State Forester)
(Community)
The above named community has made formal application to this office. I am pleased to advise you that we reviewed
the application .and have concluded that, based on the information contained herein, said community is eligible
to be recertified as a Tree City USA, for the calendar year, having in my opinion met the four standards
of achievement in urban forestry.
Signed
State Forester Date
Person in State Forester's Office who should receive recognition material:
Name: UPS Address:
Title: City, State, Zip:
Agency: PH #: __ Email:
CITY COUNCIL
Agenda # _
Meeting Date
6.4
December 18, 2007
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man6�
TITLE: AWARD OF DESIGN AND CONST UCTION ADMINISTRATION
SERVICES FOR THE 2007-2008 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) CURB RAMP INSTALLATION PROJECT TO NORRIS-
REPKE IN THE AMOUNT OF $25,490.00, AND AUTHORIZE A
CONTINGENCY AMOUNT OF $2,500.00 FOR CHANGE ORDERS TO
BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $27,990.00.
RECOMMENDATION:
Award.
FINANCIAL IMPACT:
Fiscal Year 2007-2008 Budget includes an allocation of $90,000.00 of Community
Development Block Grant (CDBG) funds for the Curb Ramp Installation Project within
an approximate '/2 mile radius of Quail Summit Elementary School and Paul C. Grow
Park.
BACKGROUND:
Twenty-five (25) curb ramp locations within an approximate '/2 mile radius of Quail
Summit School and Paul C. Grow Park are in need of upgrading or construction. The
majority of the 25 locations have curb ramps previously installed but will need to be
removed and replaced to meet current ADA guidelines. All other areas identified by the
consultant will have new ramps installed where currently no ramps exist.
DISCUSSION:
In October of 2007, the Public Works Department requested four engineering consulting
firms to submit proposals for professional engineering services. The request included
preparation of plans, specifications and estimates, construction
administration/inspection, and construction staking services.
A total of four (4) proposals were received on November 6, 2007. The table below
shows the proposed fees of each consulting firm.
Consultant
Total
Hall & Foreman, Inc.
$25,245.00
Norris-Repke
$25,490.00
AAE, Inc.
$25,574.00
DMS Consultants,lnc
$36,100.00
The four proposals were reviewed and evaluated by the selection committee. Staff
unanimously concluded that Norris-Repke best understood the City's needs and was
the most qualified consultant because of their design approach, public relations views,
knowledge of local conditions and CDBG Federal Requirements.
It is to be noted, however, that Norris-Repke's original proposal was $28,310. This was
for the proposed technical design, construction administration/inspection, surveying and
staking services for approximately 40 ramps according to their proposal. Staff
requested Norris-Repke to revise the proposal based on approximately 25 ramps only.
The revised proposed fee is $25,490 as shown above. The other three proposals were
already based on approximately 25 ramps.
Norris-Repke's scope of work includes:
• Research of City, County and Utility company records
• Prepare project plans
• Locate all existing utilities
• Prepare project specifications and cost estimates
• Survey and Construction Staking
• Serve as general liaison and coordinator among Contractor, Subcontractors,
Utility Companies and City Staff
• Provide all inspection services and daily reports
• Review all contractor submittals and invoices prior to City Engineer review and
approval
• Develop any "Punch List" items
• Submit final acceptance report to the City upon Completion of the project
The tentative schedule of this project is as follows:
Design, Specifications and Estimate Complete
Contract Award
Construction Completion
2
February 2008
March 2008
May 2008
PREPARED BY:
Erwin Ching, Junior Engineer Date Prepared: December 12, 2007
REVIE17Y:
David G. -6 u, irecto r of Public Works
Attachments: Consulting Services Agreement
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of December 18, 2007 by and between the City
of Diamond Bar, a municipal corporation ("City") and Norris-Repke, ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the City's Request for
Proposals dated October 16, 2007.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B" the Consultant's
Response, dated November 6, 2007 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect December 18, 2007,
unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "C". Payment will be made only after submission of proper invoices in
the form specified by City.
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: James DeStefano, City Manager Consultant: Kamran Saber, PE
City of Diamond Bar Norris-Repke
21825 Copley Drive 400 North Tustin Avenue,
Diamond Bar, CA 91765-4178 Suite 230
Santa Ana, CA 92705
9
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability ion behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is ;audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7'. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors cr omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insured on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy(ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insured to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
admitted to do business in the State of California or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
5
111. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
D. The Consultant will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
E. The Consultant will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders
of the Secretary of Labor for purposes of investigation to ascertain compliance with
such rules, regulations and orders.
F. In the event of the Consultant's non-compliance with the equal
opportunity clauses of the Agreement or with any such rules, regulations or orders, this
Agreement may be cancelled, terminated, or suspended in whole or in part and the
Consultant may be declared ineligible for further government contracts in accordance
with procedures authorized in Executive Order 11246 of September 24, 1965, or by
rule, regulation, or as otherwise provided by law.
G. The Consultant will include the provisions of paragraphs (A)
through (F) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of
Executive Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The Consultant will take such action with respect
to any subcontract or purchase order as the City my direct as a means of enforcing
such provisions including sanctions for non-compliance; provided, however, that in the
event the Consultant becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such directions by the City, the Consultant may
request the United States to enter into such litigation to protect the interests of the
United States.
16. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1965,
no person shall, on the grounds of race, color, or national origin, be executed from
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance.
17. Section 109 of the Housing and Community Development Act of
1974. No person in the United States shall, on the grounds of race, color, national
origin, or sex be excluded from participation in, be denied the benefits of, or be
E
subjected to discrimination under any program or activity funded in whole or in part with
funds made available under this title.
18. Age Discrimination Act of 1975 and Rehabilitation Act of 1973. Any
prohibition against discrimination of the basis of age under the Age Discrimination Act of
1975, or with respect to an otherwise qualified handicapped individual, as provided in
Section 504 of the Rehabilitation Act of 1973, shall also apply to any such program or
activity.
19. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
20. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
21. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
23. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
24. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
0
25. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
26. County Lobbying Certification.
The Consultant certifies that:
(A) It is understood that each person/entity/firm who applies for a
Community Development Commission contract, and as part of that process, shall certify
that they are familiar with the requirements of the Los Angeles County Code Chapter
2.160, (Los Angeles County Ordinance 9.-0031) and;
(B) That all persons/entity/firm who seeks a contract with the
Community Development Commission shall be disqualified therefrom and denied that
contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist
employer or any other person or entity acting on behalf of the above named firm fails to
comply with the provisions of the County Code.
27. Lobbying Certification.
The Consultant certifies that:
(A) No Federal appropriated funds have been paid or will be paid, by or
on behalf of the Consultant, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, and officer or employee of
Congress, or an employee of any Member of Congress in connection with the awarding
of any Federal contract, the making of any cooperative agreement, and the extension,
continuation renewal, amendment, or modification of any Federal contract, grant, loan
or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid
or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the Consultant shall complete and
submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with
its instructions.
(C) The Consultant shall require that the language of this certification
be included in all subcontracts and that all subcontracts shall certify and disclose
accordingly.
28. Records and Audits. The Consultant shall maintain accounts and
records„ including personnel, property and financial records, adequate to identify and
account for all costs pertaining to this Agreement and such other records as may be
deemed necessary by the City to assure proper accounting for all projects, both federal
and non-federal shares. These records will be made available for audit purposes to the
t0
City or any authorized representative, and will be retained five years after final
payments are issued and other pending matters are closed. (24 CFR Part 84, Sec.
84.53)
29. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
30. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST:
ma
CITY OF DIAMOND BAR
_ By:
Tommye A. Cribbins, City Clerk Jack Tanaka, Mayor
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
11
ATTACHMENT A
Steve Tye
Mayor
lack Tanaka
Mayor Pro Tem
Wen P. Chang
Council Member
Ron Everett
Council Member
Carol Herrera
Council Member
Recycled paper
October 16, 2007
City of Diamond Bar
21825 Copley Drive • Diamond Bar, CA 91765-4178
(909) 839-7000 - Fax (909) 861-3117
www.CityofDiamond8ar.com
SUBJECT: Request for Proposals for the Design, Construction
Administration/Inspection, Surveying and Staking
Services for the 2007-2008 Community Development
Block Grant (CDBG) Curb Ramp Installation Project
To Civil Engineering Firms:
INTRODUCTION
The City of Diamond Bar Public Works Division is seeking to retain the
services of a professional civil engineering consultant firm for the design,
construction administration/inspection, surrey and staking services of the
2007-2008 Community Development Block Grant (CDBG) Curb Ramp
Installation Project. The curb ramp improvements required will upgrade
existing curb ramps and add curb ramps in existing right-of-way to provide
continuity for pedestrian access and Americans with Disabilities Act (ADA)
accessibility.
Proposed curb ramp locations are located within an approximate'/2 mile
radius of Quail Summit Elementary School and Paul C. Grow Park. See
attached Exhibit "A".
The project is federally funded through 2007-2008 Community
Development Block Grant (CDBG) Funds. Please find attached
requirements and Consulting Services Agreement that must be met and
included in the proposal package. (Exhibit "B")
II. SCOPE OF WORK
The City of Diamond Bar requires the services of a professional civil
engineering consultant firm to provide the technical design, construction
administration/inspection, surveying and staking services for the
aforementioned project areas under "Introduction."
The professional civil engineering consultant firm shall prepare plans,
specifications and estimates (PS&E) for the project. The proposal shall
Page 2
RFP — Design, Construction Administration/Inspection, Surveying & Staking Services
October 16, 2007
identify tasks to be included as part of the project. At a minimum, these
tasks shall include:
1) Conduct utility search within the project limits. Review the location of
existing utilities, surface and subsurface structures and proposed
improvements. If the proposed improvements interfere with existing
utilities, necessary arrangements shall be made. Contact and
coordinate with all utility agencies and verify any possible
discrepancies.
2) Prepare technical plans, specifications and estimates (PS&E) and bid
schedule. Technical plans shall have typical plan views and sections to
fit 8 1/2 inch by 11 inch sheets or 11 inch by 17 inch sheets folded to
fit the size of 8 1/2 inch by 11 inch and shall be in the "Appendix"
section of the specifications. Specifications shall be submitted in
electronic format in Microsoft® Word format. Cost estimates shall
include each bid item description, quantity, unit cost and total cost and
shall be submitted in tabular form in Microsoft® Excel format.
The professional civil engineering consultant firm shall also perform
inspection, surveying and staking for the project. The proposal shall
identify tasks to be included as part of the project. At a minimum, these
tasks shall include:
1. Observe construction for the duration of the project. Number of hours
anticipated for adequate observation shall be identified.
2. Prepare and submit daily logs and weekly reports of construction
activities.
3. Conduct Labor Compliance Employee Interviews per CDBG
Requirements.
4. Provide construction surveying and staking services as necessary to
assist the contractor in construction of the proposed improvements per
the plans and specifications.
5. Respond and address contractor's request for information/questions
regarding design and construction issues.
6. Review and monitor contractor's progress and schedule.
Page 3
RFP — Design, Construction Administration/Inspection, Surveying and Staking Services
October, 16, 2007
7. Conduct final job walk and prepare punch list.
8. Recommend final acceptance of project.
9. Maintain project construction records and prepare record drawings to
be given to the City at end of project.
III. PROPOSAL CONTENTS
The consultant's proposal shall contain the following information and shall
be organized as follows:
1. Cover letter summarizing the proposal.
2. Statement of qualification including a list of design, inspection,
surveying and staking projects that have been successfully
implemented within the last three (3) years.
3. Brief discussion of understanding of the City's needs.
4. Detailed work plan which itemizes and describes each task to be
completed.
5. Project staffing and organization.
6. Resumes of project staff.
7. Minimum three (3) references with contact names, addresses and
telephone numbers.
8. Additional information regarding the firm, sample reports, outputs or
pertinent insight about the design, inspection, surveying and staking
services may be included.
The consultant's fee proposal shall contain the following information:
1. Not -to -exceed (NTE) figure and hourly billing rates for typical staff
classifications and cost breakdown per task. All assumptions upon
which the costs are based shall be stated. Fee proposal shall be
submitted in a separate sealed envelope.
Page 4
RFP — Design, Construction Administration/Inspection, Surveying and Staking Services
October 16, 2007
IV. SELECTION OF QUALIFIED CONSULTANT
The City will select the consultant for this project based on a combination
of factors such as qualifications, past experience with similar projects,
approach to this particular service and references. There may be
interviews of some or all consultants who submit proposals. The selected
firm shall enter into the Consulting Services Agreement with the City of
Diamond Bar, attached hereto as Exhibit "B." A statement MUST be
made in the proposal that all terms and conditions are acceptable.
Proof of Insurance requirements addressed in the professional services
agreement of this Request for Proposal shall be submitted by the selected
Consultant upon execution of the contract for submittal to the City Council
The selected Consultant must submit a "Statement Certifying Insurance
Coverage" certifying that the required insurance coverage will be obtained
by the Consultant, and that the Consultant understands said coverage is
prerequisite for entering into an agreement with the City. The Consultant
is required to confirm with its insurance carrier that it can meet all the
requirements for insurance. Failure to meet with insurance regulations as
set forth shall result in the consultant's disqualification.
The City has the right to reject all proposals at any point in the selection
process with no financial obligation to the consultants.
V. PROPOSAL
Consultants interested in responding to this Request for Proposal shall
submit a proposal by 3:30 p.m. on November 6, 2007. The proposal shall
be organized as described in the "Proposal Contents."
Three (3) sets of proposals shall be presented in one (1) sealed envelope,
and one (1) fee proposal shall be presented in one (1) sealed envelope.
Envelopes bearing the name, address and telephone number of individual
or entity submitting the proposal and shall be addressed to:
Mr. David G. Liu, P.E.
Director of Public Works
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, Califomia 91765
Page 5
RFP — Design, Construction Administration/Inspection, Surveying and Staking Services
October 16, 2007
Envelope for proposals shall be clearly marked with the notation: "DO NOT
OPEN- PROPOSAL."
Envelope for fee proposal shall be clearly marked with the notation: "DO
NOT OPEN- FEE PROPOSAL."
For any questions regarding this Request for Proposal, please contact Mr.
Erwin Ching, Junior Engineer, at (909) 839-7037.
Since el ,
David G. Liu, P.E.
Director of Public Works
Attachments
i - — / AF �rA' A-%, smmFT- Vy- -,W 't -C-46 9M v I -awl
,rt W<,, --
EXHIBIT "A"
CITY OF DIAMOND BAR
PROJECT AREAS FOR 2007-2008 CDBG PROGRAM CURB RAMP INSTALLATION
ti
r4�
ID?k
QUAIL SUMMIT
ELEMENTARY
SCHOOL
W
t
E
rNNOR OR I SEBROKENCREF-S
EK LN
2 DEER SPMOS LN
3 MIN PRIM LN
SILVER SPRNG LH
Rh
bs 1. 1*
25 ADA
COMPLIANT
CURBRAMPS
Pt
DIAM
DR
TR
j7
twk
233!
. We
ct
ti
r4�
ID?k
QUAIL SUMMIT
ELEMENTARY
SCHOOL
W
t
E
rNNOR OR I SEBROKENCREF-S
EK LN
2 DEER SPMOS LN
3 MIN PRIM LN
SILVER SPRNG LH
Rh
bs 1. 1*
25 ADA
COMPLIANT
CURBRAMPS
Pt
DIAM
DR
TR
j7
twk
ATTACHMENT B
SECTION 3: SCOPE OF SERVICES
1. Orientation and Data Collection
1. Review project scope and meet with City to determine requirements and procedures for design, review,
coordination and meetings.
2. Research all information, plans, aerials, utility information, etc.
3. Prepare preliminary utility notifications and requests for utility records for the existing utilities within the
project limits. Prepare utility coordination log.
4. Perform a preliminary field investigation and determine preliminary ramp configurations and direction for
survey information to be obtained.
5. Meet with City staff to discuss and agree on rehabilitation strategy for each street.
11. Preliminary Design
1. Field Survey. Perform a field survey of each location to obtain existing condition information including
topographic features, grades of sidewalk approaches, elevations of area behind sidewalk and of
parkway, top of curbs and flow lines. Assumed benchmark would be used at each location.
2. Base Maps. Prepare 81/2" X 11" or 11" x 17" base plans of each location for use in preparing the final
plans.
3. Preliminary Design. Develop preliminary ramp design for each location. Design will include Standard
Plan to be used as a basis and any special considerations required for the site.
4. City Meeting. Meet with City staff to discuss the preliminary designs and receive input and direction
that may be needed.
111. Final Design and Construction Documents
1. Construction Plans. Prepare 81/2" X 11" or 11" X 17" final construction plans for each site. Plans
would include necessary construction notes to clearly describe the construction elements.
2. Specifications. Prepare complete project specifications in Microsoft Word using City standard format
and boilerplate including general conditions, special provisions and bid proposal. Specifications would
include all required CDBG documents and requirements.
3. Cost Estimate. An itemized construction bid proposal and cost estimate in Microsoft Excel would be
prepared. The estimate would include required bid items for control of construction, quantities, unit
costs and total cost.
4. Utility Coordination. Norris-Repke has developed a detailed utility coordination and notification
procedure for use on public works projects. The procedure starts with the utility research included in
Phase I. Final plans would be sent to all utilities with facilities in the area requesting verification of
location, identification of any potential conflicts and a request to relocate. Standard letter and return
questionnaire are used. Results will be included on the utility log. Upon City approval of plans submit
final approved plans to utilities with construction date estimate. Provide utility log and copy of all
correspondence to City.
5. City Review. Submit copies of the PS&E to City staff for review. Address comments and meet with
City staff to discuss if necessary. Revise in a timely manner and resubmit as necessary. Upon City
approval submit original PS&E and electronic files on CD.
Consulting Services Proposal Page 10 of 22
2007-2008 CDBG Curb Ramp Installation Project
SECTION 3: SCOPE OF SERVICES
IV. Construction Administration/Inspection
Norris-Repke separates its Construction Observation Services into the following three phases unless otherwise
advised by the City: Pre -Construction, Construction and Post -Construction:
A. PRE -CONSTRUCTION
Be available to answer questions during bidding period.
Review by Project Manager and Observer of construction related documents, including Construction
Plans, Specifications, Applicable Standard Plans, Construction Schedule, and Utility Notifications and
Conflicts.
Perform Site Evaluation of areas with Project Team.
Attend pre -construction conference with City staff and Contractor, including notification to Contractor,
utility agencies, street sweeping, trash collection. Prepare meeting agenda and minutes.
Set up project files and formulate team approach for project with City Staff.
B. CONSTRUCTION
1. Perform necessary construction surveying and staking limited to the number of hours included in the
proposed fee.
2. Provide a combination of full time and part time Construction Observation as directed by the City and
limited to the number of hours included in the proposed fee.
3. Attend Construction job -site meetings with City staff, Engineer and Contractor. (As Required)
4. Utility Company Coordination.
5. Maintain Daily Observation Report, including work performed, contractor work force, equipment and
visitors to the site. The report shall also outline discussions with the public, Contractor, City staff, and
details of instructions or agreements with the Contractor. Submit daily reports to City Director of Public
Works. Submit entire log to City at project completion.
6. Verify and sign contractor's daily extra work reports documenting force account (time and materials) work.
7. Prepare weekly statement of working days documenting the construction progress, time of completion,
delays and time extensions.
8. Evaluate Construction operation with respect to quality, progress and schedule.
9. Review Project Site traffic control.
10. Coordinate Contractor's field activities to minimize inconvenience to the adjacent businesses and
residences.
11. Review and recommend Contractor's mix design
12. Coordinate activities of Testing Lab. Attach copies of the test or work results to daily report.
13. Coordinate and inspect on-site and laboratory testing of material and attach copies of the test results to
daily report.
14. Evaluate construction safety, public safety and convenience, and report to City.
15. Interface with the public and address public complaints and or concerns.
16. Maintain project records and information for "as -built" plan markups.
17. Review contractor payment requests to verify field quantities and provide City with recommendations.
18. Review contractor's Certified payroll for conformance of prevailing wages.
19. Review Contractor's change order request, notify and provide assistance to the City in the preparation
and negotiation of all change orders.
20. Review approved revisions made to the plans and specifications and follow-up on Contractor action.
21. Maintain daily information for as -built plan markups.
22. Conduct pre -final inspection and prepare written Punch List documenting incomplete or corrective work.
C. POST -CONSTRUCTION
1. Perform final observation and prepare punch list (Final Inspection Correction List).
2. Monitor completion of punch list and report to City.
3. Review final quantities and prepare "as -built" plans.
4. Recommend project for final acceptance.
5. Submit project construction records and "as -built" plans to City.
RWConsulting Services Proposal Page 11 of 22
2007-2008 CDBG Curb Ramp Installation Project
SECTION 3: SCOPE OF SERVICES
All work will be in compliance with approved plans, specifications, Caltrans, State and City regulations,
Greenbook, WATCH Manual, local ordinances and standards. At the close of the project, the Observer will
provide the City Engineer with a written recommendation for acceptance of the work and the project files.
SERVICES (PROVIDED BY THE CITY
The City will provide the following services:
1. Provide engineering and reproduction services for bidding and construction observation requirements.
2. Provide processing, approval, or permits as may be required by other governing or utility agencies.
3. Any available existing street and utility plans.
PRO -ACTIVE RESIDENT INFORMATION PROGRAM AND PUBLIC RELATIONS
The development of an effective public information program for this project will assist in reducing inquiries and
complaints during the construction phase. The public relations lessons we have learned from previous similar
projects will allow us to provide a Pro -Active Resident Communication Program. This program is the result of
informal public surveys conducted after completion of similar projects throughout the greater Los Angeles area to
discuss construction with local residents.
There are many ways to phase and schedule the construction work on a particular project. The information
secured from residents provided us with a better understanding of issues most affected by the construction
process. Specific activities that may be incorporated into this project include:
• Project Hotline
• Schedule and updates on the City's website
• Project auto response E-mail
• Require and enforce the contractor to submit weekly activity schedule and communicate this schedule to
the City, residents and other affected parties.
• Informational bulletins will be prepared and provided for distribution to the adjacent property owners.
Communication between Norris-Repke, City staff, and the adjacent property owners will be at the highest level
throughout the project process. The Pro -Active Resident Communication Program will go a long way to
meeting many of these needs. In addition to these efforts, the following will be performed to ensure that a high
level of communication with the design team and City staff is maintained:
• Written weekly status reports including the schedule for following week
• Norris-Repke team meetings
• Meetings with City staff at appropriate intervals
We have considerable experience in the development and implementation of effective public information
programs. This will be a valuable asset to the project success.
Consulting Services Proposal Page 12 of 22
2007-2008 CDBG Curb Ramp Installation Project
■
`
NhORMu
Engineers & Land Surveyor
December 10, 2007
David G. Liu, PE
Director of Public Works
City of Diamond Bar
Public Works Department
21825 Copley Drive
Diamond Bar, CA 91765
Subject: Consulting Services Proposal to Provide Design, Construction
Administration/inspection, Surveying and Staking Services for
the 2007-2008 CDBG Curb Ramp Installation Project
Dear Mr. Liu:
This presents our revised fee proposal to provide the engineering services
presented in the attached proposal for the subject project.
Norris-Repke proposes to provide the services for the TOTAL NOT TO EXCEED
FEE presented below. A revised breakdown of the proposed task/man hour
chart for the project is attached for your information and use in evaluating this
proposal. We would be happy to discuss the fees and their association to our
proposed scope of work and make revisions where mutually agreeable.
Total Not To Exceed Fee = $25,490
Fees will be invoiced monthly based on actual time expended. Outside agency
fees are not included in the proposed fee. Additional services will be provided at
current hourly rates. We appreciate this opportunity to be of service to the City
one more time and look forward to a successful project.
k�'! eljy,
Kamran Saber, PE
Principal
Attachment
TEL: 714973 2230 FAX: 714-973-2263 WWW: www.norrisrepke.coni
400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705
P4046 -R1
Client City of Diamond Bar FEE BREAKDOWN CHART Norris-Repke
December 2007
2007-2008 CDBG CURB RAMP INSTALLATION PROJECT
TASKS PROJECT ! PROJECT
Sr. PROJECT
SURVEY
SURVEY
PUBLIC
CONST.
ENGINEER
MANAGER
DESIGNER i
MANAGER
PARTY
MANAGER WORKS TOTAL COST
11
126
OBSERVER
$150 $125
$120
$150
$120
$120 $90
PHASE 1: ORIENTATIONIDATA COLLECTION 2
---
PHASE iC PRELIMINARY DESIGN -
4
- - -
--
-
$730.00
-----._ -- __-----.---- ----
--j
Task 1: Field Surveil
I
--r-
- --- -= ----------_.__.
8
q
8
-- 4 -+
2: Base Maps _ ---.
3: Preliminary Design $1,460,
8 -- - --- - - -----
$1.460.
ny Meeting 2 2 - `---- -
a.
- ---
--- v ---
SE III:DESiGN i CONSTRUCTION DOCUMENTS + - : -
----- -'_--
-.... ...... -- _- - _...--
1: Plana 4 ! 0 —
Specifications 2 4
3: Estimate : 4 2 -
4: _UPoiry Coordination 9
Iry MeetingFClry Processing 2 2
SE Na CONSTRUCTION ADMIN. / INSPECTION _-_.----�- _--_ _ -- - - ,_ t -.- ------------
1:
-__--1: Pre-Constnactian
2: Construction' 4 8
3: Post Construction
Hours 6 34 36 8 16
L AMOUNT 900.00 4,250.00 4.560.00 1,200.00 1,920.00
-----_ $1.460.0
5800.0
$740.0
$1,000.0
By KS
P4046 -R1
8
-1!----
4
11
126
1,320.00
11,340.00
-----_ $1.460.0
5800.0
$740.0
$1,000.0
By KS
P4046 -R1
Hourly Rate Schedule
Effective August 1, 2007
Design Engineering & Land Planning
Principal Engineer/Project Advisor..................................................................................... $ 170.00
Senior Project Manager..................................................................................................... 160.00
ProjectManager................................................................................................................ 150.00
ProjectEngineer................................................................................................................ 125.00
Senior Project Designer.................................................................................................... 120.00
Engineer III, Designer III, Planner III.................................................................................. 115.00
Engineer II, Designer II, Planner II.................................................................................... 110.00
Engineer I, Designer I, Planner I....................................................................................... 100.00
CADDTechnician II ..... ...................... .................................. ................... ........................... 80.00
CADDTechnician I............................................................................................................ 70.00
EngineeringAide............................................................................................................... 60.00
Staff Augmentation
CityEngineer.....................................................................................................................
$ 170.00
ProjectManager.................................................................................................................
140.00
Associate Engineer (Registered)......................................................................................
130.00
AssistantEngineer............................................................................................................
110.00
Plan Checker/Counter Person..........................................................................................
90.00
Engineering Technician.....................................................................................................
80.00
Construction Management
ConstructionManager.......................................................................................................
$ 150.00
ResidentEngineer.............................................................................................................
120.00
Senior Public Works Observer..........................................................................................
100.00
Public; Works Observer.....................................................................................................
90.00
Land Surveying, Mapping & GIS Services
SurveyParty 3 Person......................................................................................................
$ 210.00
SurveyParty 2 Person......................................................................................................
160.00
SurveyParty 1 Person......................................................................................................
120.00
SurveyManager................................................................................................................
150.00
GISSpecialist...................................................................................................................
100.00
SurveyTechnician.............................................................................................................
90.00
Building & Safety
BuildingOfficial................................................................................................................. $ 120.00
Senior Building Inspector.................................................................................................. 100.00
BuildingInspector.............................................................................................................. 90.00
Administrative Services
Senior Administrative Assistant........................................................................................ $ 80.00
Administrative Assistant/Clerk........................................................................................... 55.00
• Services performed by subconsultants are billed at cost plus an additional management,
coordination, insurance and consultation fee of 15%.
• Outside printing or reproduction costs, messenger service, equipment rental, special supply
purchases or other direct expenses are billed at cost plus an additional administrative overhead fee
of 10%.
• Outside agency fees are billed at cost plus an additional administrative overhead fee of 10%.
400 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 TEL: 7141973-2230 FAX: 714/973-2263
www.norrisrepke.com
ATTACHMENT C
CITY OF DIAMOND BAR
2007-2008 CDBG CURB RAMP INSTALLATION PROJECT
ID
Task Name
Duration
Start
7Finish
Jan '08 Feb '08
12123 12/30 1/61/13
1/20 1/27 2/3 2/10 2/17 2/24
1
_
NOTICE TO PROCEED
PHASE 1: ORIENTATION/DATA COLLECTION
PHASE II: PRELIMINARY DESIGN
Task 1: Field Survey
Task 2: Base Maps
Task 3: Preliminary Design
City Meeting
PHASE III: FINAL. DESIGN/CONST. DOCs
Task 1: Plans
Task 2: Specifications
Task 3: Estimate
Task 4: Utility Coordination
City Review
Task 5: Revise PS&E
FINAL SUBMITTAL
0 days
4 days
15 days
5 days
5 days
5 days
0 days
29 days
5 days
5 days
5 days
18 days
6 days
6 days?
0 days
Tue 1/1/08
Tue 1/1/08
Mon 1/7/08
Mon 1/7/08
Mon 1/14/08
Mon 1/21/08
Mon 1/28/08
Tue 1/1/08
Mon 1/28/08
Mon 1/28/08
Mon 1/28/08
Tue 1/1/08
Fri 2/1/08
Fri 2/8/08
Mon 2/18/08
Tue 1/1108
Fri 1/4/08
Mon 1/28/08
Fri 1/11/08
Fri 1/18/08ED
Fri 1/25/08
Mon 1/28/08
Fri 2/8/08
Fri 2/1/08
Fri 2/1/08
Fri 2/1/08
Fri 2/8/08
Fri 2/8/08
Fri 2/15/08
Mon 2/18/08
♦ 1/1
0
0
1/28
0 , , , , , 0 0
0
2/18
2
3
4
5
6
7
e
e
10
11
12
13
14
15
P-4046
Tue 11/6/07
NO OTHER DOCUMENTATION AVAILABLE
CITY COUNCIL APPOINTMENTS
Effective (12/18/67)
COMMITTEE
California Contract Cities Association
Agenda No. 8.1
DRAFT
DELEGATE/ALTERNATE
TanakalTye
(Board of Directors membership — CCCA bylaws specify that voting delegate and alternate needs to be any
City elected official)
Sam Olivito, Exec. Dir., 8119 Somerset Blvd., Paramount, CA 90723, 562-633-5533, FAX 562-633-9555.
Meets 3rd Wednesdav of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various restaurant
locations of host City. Reservations required.
Foothill Transit Board
HerreralT ye
(Board of Directors membership — Delegate and alternate must be elected officials)
Doran Barnes, Exec. Dir. 100 N. Barranca #100, W. Covina, 91791, 626-967-2274, FAX 626-915-1143
Meets fourth Friday of each month at 8:00 a.m. at above address.
Four -Corners Transportation Policy Group Unchanged
Frank Hall, City of Norco, Chairman - Meets as needed.
HerreralChang
Greater Los Angeles County Vector Control District Audrey Hamilton
(Appointment of Trustee — does not have to be an elected official. Appointment is for 2 -year term
12545 Florence Ave., Santa Fe Springs, 90670, 562-944-9656 (12/19/06)
Meets 2nd Thursday at address above at 7:00 p.m.
Joint Powers Insurance Authority
EverettlTye
(Board of Directors membership — Delegate must be any elected official appointed by the Mayor. Alternate
may be elected official or staff member)
Jon Shull, Executive Director, 8081 Moody St., La Palma, 90623, 800-229-2343, FAX 562-860-4992
General Board Committee meets annually each July - location to be announced
L.A. County Sanitation District No. 21 TanakalEverett
(Board of Directors Membership — Mayor is automatically delegate per Health & Safety Code Sec. 4730.1.
Alternate is required to be an elected official whose appointment is confirmed by City Council action)
Jim Stahl, Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998
Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500, FAX 562-908-4255
Meets 4th Wednesdav of each month at 1:30 p.m. at District Office
Rev, December 18. 2007
L.A. County City Selection Committee TanakalEverett
(Board of Directors membership - Mayor and Mayor Pro Tem are automatically designated as Delegate and
Alternate, respectively)
Sachi A. Hamai, Executive Officer, Board of Supervisors, Kenneth Hahn Hall of Administration, Room 383,
500 W. Temple St., Los Angeles, 90012, 213-974-1401
Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.)
League of Calif. Cities - L.A. County Division TyelEverett
(Board of Directors membership —Delegate and alternate must be elected officials. Mayor does not have to
be appointed)
Eloisa Klementich, Exec. Dir., P.O. Box 921737, Sylmar, CA 91392-1737 (818)212-3238 FAX 818-364-
1002
Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street, Alhambra
San Gabriel Valley Council of Governments
TanakalHerrera
(Board of Directors membership — Delegate and alternate must be elected officials. Adoption of resolution
confirming the appointment is usually made at the next City Council meeting)
Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 3452 E. Foothill Blvd. #810, Pasadena 91107-3142, 626-
564-9702, FAX 626-564-1116
Meets 3rd Thursday of each month at 6:00 p.m. at various locations. Executive Session 5:00 p.m.
San Gabriel Valley Economic Partnership ChanglEverett
4900 Rivergrade Road, Bldg. 515, Suite A3, Irwindale 91706
626-856-3400
Southern California Assn. of Governments (SCAG) ChanglEverett
(Board of Directors membership — Delegate and alternate must be elected officials but there is no
requirement that delegate be the Mayor) (Appointment to SCAG District 37 is not contingent on
appointment as delegate or alternate by the City)
Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800, FAX 213-236-1825
General Assembly meets annually each March - location to be announced
Tres Hermanos Conservation Authority TyelChanglHerrera
c/o City of Diamond Bar, James DeStefano, Executive Director
Wildlife Corridor Conservation Authority (WCCA) TanakalChang
(Board of Directors Membership — Council may appoint anyone)
Joseph Edmiston, Executive Director, Contact: Judi Tamasi
407 W. Imperial, Ste. #PMB 230, Brea 92821 310-589-3230 x 121. FAX 310-589-3207
Wildlife Corridor Conservation Authority Advisory (117106) Davis/Herrick
CITY COUNCIL STANDING COMMITTEES
(Meet As Needed)
Rev. December 18. 2007
D.B. Community Foundation
Public Safety Committee
CITY COUNCIL AD HOC COMMITTEES
(Meet as Needed)
City Council Goals/City Manager Evaluation
Economic Development
Industry East Development Advisory Committee
Legislative
Library Task Force
Neighborhood Improvement
CITY COUNCIL LIAISON
Chamber of Commerce Liaison
PUSD/City
Senior Citizen Liaison
Sphere of Influence/Annexation
WVUSD/City
Rev. December 18. 2007
Tye/Chang
TanakalEverett
Tanaka/Everett
C,}anglT ye
He-rreratrye
EverettlChang
ChanglTanaka
EverettlChang
EverettTanaka
EverettlTanaka
Changlianaka
Herreraliye
TyelEverett
` .f1- -
t *d
-3f,9
+ f C
_
5
v r�
�. •:�..�. �"=a#�.,�,. -res. �-�."�., ., -'�.., - - fix, `3 - x -'s'- -„ zr tm�i � > u,, � ,
F
a _
Y
Ito If
c41-. .
7 C7
, eA
-� +,i Y a
= .
2 f�-
0-,�- x0.7 _
t
-
Y
" f
` .f1- -
t *d
-3f,9
+ f C
_
5
v r�
�. •:�..�. �"=a#�.,�,. -res. �-�."�., ., -'�.., - - fix, `3 - x -'s'- -„ zr tm�i � > u,, � ,
F
a _
Y
Ito If
c41-. .
7 C7
, eA
-� +,i Y a
= .
2 f�-
0-,�- x0.7 _
Clty of Damond Bar. CA 9176
Cty of Diarno-d Bar, CA 91765
Mg
XOW
�'w. _ _ eye*. ._ 3x- � -p-• � �ti. -£' c 8"^ �. .. 'a
kW
Ma ZD_-
PZIr
T M . F $ =l,
Y.
t $ 17 $ l�nye a r -y et R cal Year.
:0
}
FY
2
x
t mac - l
Mg
XOW
�'w. _ _ eye*. ._ 3x- � -p-• � �ti. -£' c 8"^ �. .. 'a
kW
Ma ZD_-
PZIr
T M . F $ =l,
Y.
t $ 17 $ l�nye a r -y et R cal Year.
_ T19 ------- - - _
4
cl-
1
'e- v,..-77
all -
I Va,
€� Eru
El
5¢ t h
Tge� a
~ � t x
amu.
^° _
RIX
Aqkm
t
TOM
Yr
r = t s
e i�r l 'hts. refund cantributib�'aw,c dud
.77z moi: - 77777
ME
r
777777
iF
�,: 4
f i
�." �.�'
W
.�� x `'gym-� R "-%$ 4. � �. _ .�' ".•.� '3-� -�� .�° '��` `� - .J - _
_.. u'
�TM
DraftUPDATE
OF
LIGHTING & LANDSCAPING
ASSESSMENT DISTRICTS
#38, 39, AND 41
City Council Study Session
December 18, 2007
Overview of
Landscape Assessment District No. 38
• County Board of Supervisors approved the formation of District No. 38, prior to 1989,
pursuant to the Landscaping and Lighting Act of 1972 (of the Streets and Highways
Code).
• This District, byspecial benefit assessments, provides funding necessary for the
maintenance of the landscaped areas (medians and parkways) throughout the City.
• Landscaped areas are located in public right-of-way within the City.
• Each parcel of land within the City is required to pay an annual assessment amount
of $15/year.
• Properties owned by public agencies, such as a city, county, state or the federal
government, are not assessable under pre -Prop. 218 Law.
• $15/year remains the same rate applied at the date of Diamond Bar's
incorporation.
• For Fiscal Year 1990 — 91, the total estimated number of parcels was re- .
est
Each year the City Council must act, under the provisions of state law, to re-establish
the District and to continue the collection of assessments.
Costs have outpaced the revenues.
District No. 38
Landscaping Improvements to be Maintained:
■ Parkway along the northerly side of Grand Avenue (between Rolling Knoll
Drive and entrance to the Diamond Bar Center)
■ Southerly side of Temple Avenue (between Diamond Bar Boulevard and
Golden Springs Drive)
• Along Golden Springs Drive (between Torito Lane and Ballena Drive)
• Streetscape improvements along Brea Canyon Road (between Pathfinder
Road and the southerly City limit)
■ Medians throughout the City
Total maintenance area of 10.34 acres (8.65 acres of turf and 1.69 acres of
ground cover)
■
■
■
■
FY zoos -zoos
District No. 38
Total estimated number of parcels:
Assessment per parcel:
Total estimated assessment amount:
General fund contribution for personnel services/costs:
Total expenditure amount:
17,708
$15.00
$265,620
$29,200
$297,135
Results in $59.00 Balance to Carry Over to next Fiscal Year.
Overview of
Landscape Assessment District No. 39
• County Board of Supervisors approved the formation of District No. 39, prior to 1989,
pursuant to the Landscaping and Lighting Act of 1972 (of the Streets and Highways
Code).
• This District, by special benefit assessments, provides funding necessary for the
maintenance of mini parks, slopes, and open space areas within the northeasterly
portion of the City (Diamond Bar Hill Community).
• Some areas are located on private parcels.
• Each parcel of land within the District is required to pay an annual assessment
amount of $130/year.
• Properties owned by public agencies, such as a city, county, state or the federal
government, are not assessable under pre -Prop. 218 Law.
• $130/year remains the same rate applied at the date of Diamond Bar's
incorporation.
• For Fiscal Year 1990 — 91, the total estimated number of parcels was 796.
• Each year the City Council must act, under the provisions of state law, to re-establish
the District and to continue the collection of assessments.
• Costs have outpaced the revenues.
■
■
■
District
Landscaping Improvements
Five (5) Mini Parks (6.95 acres)
Slopes (14.67 acres)
Maintained:
Open space areas (38.93 acres of brush clearance area)
Total maintenance area of 60.65 acres
City of Diamond Bar, CA. 91765
0
■
■
■
FY 2007-2008
District No.
Total estimated number of parcels:
Assessment per parcel:
Total estimated assessment amount:
General fund contribution for personnel services/costs:
■ Total expenditure amount:
$164,190
$235,142
Results in $3,299 Balance to Carry Over to next Fiscal Year.
Overview of
Landscape Assessment District No. 41
• County Board of Supervisors approved the formation of District No. 41, prior to 1989,
pursuant to the Landscaping and Lighting Act of 1972 (of the Streets and Highways
Code).
• This District, by special benefit assessments, provides funding necessary for the
maintenance of slopes and open space areas within the southwesterly portion of the
City (Diamond Bar High Country Community).
• Some areas are located on private parcels.
• Each parcel of land within the District is required to pay an annual assessment
amount of $220.50/year
• Properties owned by public agencies, such as a city, county, state or the federal
government, are not assessable under pre -Prop. 218 Law.
• $220.50/year is lower than the rate of $280/year at the date of Diamond Bar's
incorporation.
• For Fiscal Year 1990 — 91, the total estimated number of parcels was 556.
• Each year the City Council must act, under the provisions of state law, to re-establish
the District and to continue the collection of assessments.
• Costs have outpaced the revenues.
District
Landscaping Improvements
■ Slopes (12.06 acres)
■
Open space areas Q acres of brush clearance area)
Total maintenance area of 15.6 acres
Maintained:
0
■
■
0
FY 2007-2008
District
Total estimated number of parcels:
Assessment per parcel:
Total estimated assessment amount:
General fund contribution for personnel services/costs:
■ Total expenditure amount:
$122,157
$158,732
Results in $33,317 Balance to Carry Over to next Fiscal Year.
11
0
Financial Comparison for
LLAD #38
Carry Over from Previous FY
Revenue
Expenses
1990/91 FY 2007/08 FY
$350,000
$208,335
$170,284
$30,979
$2655620
$297,135*
* Does not include General fund contribution of $29,200 for personnel costs.
Improvements to LLAD #38 in last
17 Years
. 1. Constructed landscaped medians along
Golden Springs from 57 Fwy over crossing to
west City Limits.
. 2. Landscaped medians on Lemon Ave. north of
Golden Springs.
• 3. Landscaped parkways south Brea Canyon
Road — Pathfinder to south City Limits.
. 4. Landscaped parkways at Golden Springs and
EI Encino, Torito Lane, Ballena,
Golden Prados, and Adel.
Improvements to LLAD #38 in last
17 Years (continued)
. 5. Landscaped parkways at Diamond Bar Blvd.
and Gold Rush and at Mountain Laurel.
. 6. Landscaped parkway at Pathfinder and
Evergreen Springs.
. 7. Landscaped parkway at Brea Canyon Road
and Gerndal.
. 8. Revised landscape theme to medians along
Grand Avenue.
Current / Future Projects Planned
for LLAD #38
■ 1. Revise landscape theme to medians along
Grand Avenue to east City Limits.
• 2. Landscape improvements on Goldrush Drive parkway,
east of Diamond Bar Blvd.
■ 3. Refurbish landscaped medians on Diamond Bar Blvd,
in front of K -mart shopping center.
■ 4. Landscape improvements at Fallowfield and Cold
Spring, west of 57 Freeway.
■ 5. Landscaped medians along Sunset Crossing, west of
57 Fwy to Prospectors.
■ 6. Landscaped median on Pathfinder east of 57 Fwy, in
front of Chevron gas station.
Current Maintenance Needs for
LLAD #38
■ 1. Replace lantana with day lilies on
Golden Springs and Lemon medians --
$2,500.
■ 2. Implement water conservation
measures.
■ 3. Refurbish landscaping along Temple
Avenue,, east of Diamond Bar Blvd.
Wish List for LLAD #38
• 1. Improve areas under Fwy over crossings with hardscape similar
to Caltran's work at Golden Springs 57 Fw -- $600,000 each
• 2. New street lights in dark areas along south Diamond Bar Blvd.
• 3. Landscaped medians along Golden Springs, east of Diamond Bar
Blvd to Temple Avenue.
4. Landscaped medians along length of Pathfinder.
5. New block walls and fences along major arterials throughout
Diamond Bar.
6. Landscaping of private property slopes facing major arterials
throughout Diamond Bar.
7. Establish entry statement at all freeway on and off ramps in
Diamond Bar.
8. Landscape parkways along Brea Canyon Road between Via
Sorella and Pathfinder and alongGolden Springs p rin
gs between Copley
and Ades.
Financia
LL
Carry Over from Previous FY
Revenue
Expenses
ornparison for
D #39
1990/91
$210,000
$103,480
$139,692
2007/08 FY
$71,251
$164,190
$235,142*
* Does not include General fund contribution of $29,200 for personnel costs.
Current Needs / Wish List for
LLAD #39
. 1. ADA retro -fit of playgrounds in three (3) mini -
parks: Stardust, Silver Tip and Longview South.
. 2. Implement water conservation measures.
• 3. Refurbish landscaping on slopes facing
Summit Ridge Drive and Longview Drive.
. 4. Refurbish landscaping throughout remainder
of district.
Financial
L
Carry Over from Previous FY
Revenue
Expenses
ornparison for
D #41
$40,000
$133,440
$139,652
2007/08 FY
$122,157
$158,732*
* Does not include General fund contribution of $29,200 for personnel costs.
Current Needs / Wish List for
LLAD #41
. 1. Implement water conservation
measures,
• 2. Refurbish landscaping on slopes facing
Pathfinder Road and Canyon Ridge Road.
• 3. Refurbish landscaping throughout
remainder of district.
Next Steps
(Planned for January 15, 2008 City Council Meeting)
■ 1. Review of options to fund routine, on-
going maintenance costs of Districts.
■ 2. Review of options to fund Capital
Improvement Project costs and resulting
increased maintenance costs for Districts.
■Discussion / QUI