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06/19/2007
Tuesday, June 19, 2007 5:00 p.m. — Closed Session CC -8 5:15 p.m. — Study Session CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Mayor Steve Tye Mayor Pro Tem Jack Tanaka Council Member Wen Chang Council Member Ron Everett Council Member Carol Herrera City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the Sr.hariiflcrl ___+;-- r1ease regain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City Council are open to the public and are cablecast live on Channel 3. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period, address the Council on any consent calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with access the podium in order to make a public comment. available by providing the City Clerk three business days Please telephone (909) 839-7000 between 7:30 a.m. Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS mobility impairments who cannot Sign language interpretation is ' notice in advance of a meeting. and 5:30 p.m. Monday through Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO AVAILABLE ON THE CITY WEB SITE AT WWWCITYOFDIAMONDBAR.COM CLOSED SESSION: CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 19, 2007 Next Resolution No. 2007-38 Next Ordinance No. 06(2007) 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54956.8 — Conference with Real Property Negotiators Property Negotiations: Address: Portion of Lot 13, Tract No. 3941 and Portion of Lot 3, Tract No. 3941 Agency Negotiator: City Manager Negotiating Party: Robert R. Reed Family Trust ► Government Code Section 54956.9(a) — Pending Litigation — People of the State of Calif. v. Ratan Hospitality, LLS (Scribbles) Case No. BC351925 STUDY SESSION: 5:15 p.m., Room CC -8 ► FY 2007-08 Budget/Goals and Objectives — Discussion and Action. ► Discussion of In -House Business Licensing — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: 6:30 p.m. Mayor Ahmad H. Sakr, Ph.D., Islamic Education Center JUNE 19, 2007 PAGE 2 ROLL CALL: Council Members Chang, Everett, Herrera, Mayor Pro Tem Tanaka, Mayor Tye APPROVAL OF AGENDA: Mayor 1 • SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate of Recognition to Lanterman Developmental Center celebrating their 80th year of service. 1.2 Presentation of City Tile to Captain Michael Kwan, recognition of his service as Captain of Diamond Bar/Walnut Sheriff Sub -Station from April 10, 2004 to June 9, 2007. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please com tete a S esker's Card and give it to the Cit Clerk com letion of this form is voluntary). There is a five-minute maximum t. when addressor the Cit Council. ti limit 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — June 26, 2007 — 7:00 AQMD/Government Center Auditorium, 21865 Copley Dr. p.m. 5.2 Parks and Recreation Commission Meeting — June 28, 2007 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.3 City Council Meeting — July 3, 2007 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.4 July 0 Holiday — City Offices will be closed Wednesday, July 4, 2007 in observance of the July 4th Holiday. Offices will reopen, Thursday, July 5, 2007 at 7:30 a.m. JUNE 19, 2007 PAGE 3 5.5 July 4" Blast — July 4, 2007 — 5:00 — 9:30 p.m., Diamond Bar High School — 21400 Pathfinder Rd. (Free Firework Show at 9:00 p.m.) 5.6 Concerts in the Park (Ravelers — Classic Rock) — July 11, 2007 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.7 Movies Under the Stars — Charlotte's Web — July 11, 2007 — Immediately following the Concert in the Park, Sycamore Canyon Park, 22930 Golden Spgs. Dr. 8. COUNCIL CONSIDERATION: 8.1 Adopt Resolution No. 2007 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2007 and Ending June 30, 2008 Including Maintenance and Operations, Special Funds and Capital Improvements and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt Requested by: Finance Department 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of June 5, 2007 — Approve as submitted. (b) Regular Meeting of June 5, 2007 — Approve as submitted. 6.2 Planning Commission Minutes — Regular Meeting of April 24, 2007 — Receive and file. 6.3 Parks and Recreation Commission Minutes — Regular Meeting of April 26, 2007 - Receive and file. 6.4 Ratification of Check Register — Ratification of Check Register dated May 31, 2007 through June 13, 2007 totaling $605,785.84. Requested by: Finance Department JUNE 19, 2007 PAGE 4 6.5 Approval of Amendment No. 7 Extending the Contract with ValleyCrest Landscape Maintenance from July 1, 2007 through June 30, 2008 to Provide Landscape Maintenance Services at 9 City Parks, the Diamond Bar Center, the Football Field and Slope at Lorbeer Middle School, and the Trail/Trail Head at Sycamore Canyon Park, with a C.P.I. Increase of 3.5% for the Annual Amount of $349,033.55; Plus As -Needed Work in the Amount of $155,000 for a Total Authorization Not -to -Exceed $504,033.55 for FY 2007/08. Recommended Action: Approve. Requested by: Community Services Department 6.6 Approval of Amendment No. 6 to the Contract with Excel Landscape for Landscape Maintenance Services at Lighting and Landscape Maintenance District No. 38, 39 and 41 for FY 2007/08 in the Amount of $293,108.28; Includes CPI Increase of 4% and a Contingency Amount of $33,000 for As -Needed Work, for a Total Authorization of $326,108.28 for FY 2007-08. Recommended Action: Approve. Requested by: Community Services Department 6.7 Award of Contract to J.D.C., Inc. for Construction of Paul C. Grow Park Improvements in the Amount of $91,050, Plus a Contingency of $9,105 (10%) for a Total Authorization of $100,155; Plus Appropriation of $15,000 in Park Development Funds for Plan Check, Project Inspection, and Construction Management and Observation Services. Recommended Action: Award and Appropriate. Requested by: Community Services Department 6.8 Approval of Amendment No. 3 Extending the Contract with D.H. Maintenance Services for the Term of July 1, 2007 through June 30, 2008 to Provide Janitorial and Building Maintenance Services at the Diamond Bar Center, Heritage Park Community Center and Pantera Park Activity Room in the Amount of $155,832, which Includes a CPI Increase of $5,158 (Approximate Increase of 3.423%), and As -Needed Work in the Amount of $75,000 for a Total Authorization Not -to - Exceed $230,832 for FY 2007-08. Recommended Action: Approve Requested by: Community Services Department JUNE 19, 2007 PAGE 5 6.9 Approval for MCE to Complete $36,425.10 of "As -Needed" Asphalt, Slurry and Striping Work in Three City Parks During FY 2006-07. Recommended Action: Approve. Requested by: Community Services Department 6.10 Approval of License Agreement with Sprint PCS Assets, LLC to Develop a Wireless Communication Site at Ronald Reagan Park. Recommended Action: Approve. Requested by: City Manager 6.11 a) Adopt Resolution No. 2007 -XX: Calling and Giving Notice of a General Municipal Election to be Held on Tuesday, November 6, 2007, for the Election of Certain Officers (2 City Council Seats) as Required by the Provisions of the Laws of the State of California Relating to General Law Cities. Recommended Action: Adopt (b) Adopt Resolution No. 2007 -XX: Requesting the Board of Supervisors of the County of Los Angeles to Consolidate a General Municipal Election to be held on November 6, 2007 with the School Elections to be held on the Date Pursuant to Section 10403 of the Elections Code. Recommended Action: Adopt (c) Adopt Resolution No. Candidates for Elective Office Submitted to the Voters at November 6, 2007. Recommended Action: Adopt Requested by: City Clerk 2007 -XX: Adopting Regulations for Pertaining to Candidates Statements an Election to be held on Tuesday, 6.12 Award of Contract to BonTerra Consulting in the Amount of $92,065 with a 10% Contingency of $9,206 for a Total Authorization of $101,271 for Performing Environmental Mitigation Monitoring Work Required for South Pointe West Development Project. Recommended Action: Award Requested by: Planning Department JUNE 19, 2007 PAGE 6 6.13 (a) Adopt Resolution No. 2007 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 38 and Setting the Public Hearing for July 17, 2007. Recommended Action: Adopt. (b) Adopt Resolution No. 2007 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 39 and Setting the Public Hearing for July 17, 2007. Recommended Action: Adopt. (c) Adopt Resolution No. 2007 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 41 and Setting the Public Hearing for July 17, 2007. Recommended Action: Adopt. Requested by: Public Works Department 6.14 Adopt Resolution No. 2007 -XX: Setting the Prop 4 (Gann) Appropriations Limit for FY 2007-08 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. Requested by: Finance Department 6.15 Approval of Increase in Contract for Environmental Construction, Inc in the Amount of $40,000 for Construction of the Sycamore Canyon Park ADA Retro -fit Project — Phase III; Appropriation of $421,000 in Prop 12 Per Capita Grant Funds to Project Budget; and Reduction of $346,000 in Park Development Funds from Project Budget; Resulting in a Net Increase to the Project Budget of $75,000 for a Total Authorization of $1,618,880.40. Recommended Action: Approve, Appropriate and Reduce. Requested by: Community Services Department JUNE 19, 2007 PAGE 7 6.16 (a) Appropriate $96,840 from Prop C Fund Reserve to the Capital Improvement Program Budget; Approve Plans and Specs. and Award Construction Contract for Traffic Signal Modifications at Golden Spgs./Diamond Bar Blvd and Golden Spgs./Brea Canyon Rd. and for Traffic Signal Installation at Golden Spgs./Racquet Club in the Amount of $383,740 to Christopher Morales, Inc.; and Authorize a Contingency Amount of $38,000 for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $421,740. Recommended Action: Appropriate, Award and Authorize. (b) Approve Contract Amendment with Warren C. Siecke Transportation and Traffic Engineering for Construction Inspection Services for Traffic Signal Modifications at Golden Spgs./Diamond Bar Blvd. and Golden Spgs./Brea Canyon Rd and Traffic Signal Installation at Golden Spgs./Racquet Club in the Amount of $46,000 Plus a Contingency Amount of $4,600 for Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $50,600. Recommended Action: Approve. Requested by: Public Works Department 6.17 Adopt Resolution No. 2007 -XX: Establishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for all Classifications of Employment Effective July 1, 2007 and Rescinding Resolution No. 2006-76 in its Entirety. Recommended Action: Adopt. Requested by: Human Resources Department 6.18 Approval of Amendment No. 1 to the Agreement with Moore, lacofano, Goltsman, Inc. (MIG) for Construction Administration Services for Paul C. Grow Park ADA Retrofit Project in the Amount of $6,500. Recommended Action: Approve. Requested by: Community Services Department JUNE 19, 2007 PAGE 8 6.19 Amend the FY 2006-07 Budget for Building and Safety Revenue to $900,000 and Building and Safety Expenditure to $519,550. Recommended Action: Approve. Requested by: Planning Department 6.20 Approve a Memorandum of Understanding with Walnut Valley Unified School District (WVUSD) for Preparation of a Specific Plan for the 29 Acre Site Located on Diamond Bar Blvd. at Brea Canyon Rd. (Site "D") which Incorporates WVUSD's Agreement to Reimburse the City's Cost to Engage a Consultant to Prepare the Plan; and Authorize the City Manager to Enter into a Contract with TRG Land in the Amount of $280,909 to Prepare the Plan and Authorize a Contingency of $28,000 for Additional Services to be Approved by the City Manager. Recommended Action: Approve and Authorize. Requested by. City Manager 6.21 Adopt Resolution No. 2007 -XX: Adopting the Statement of Investment for Fiscal Year 2007-08. Recommended Action: Adopt. Requested by: Finance Department 6.22 Approval of a One (1) Year Contract with the ComDyn Group, Inc., (ComDyn), for Purchase of Security Related Professional/ Technical Services, and GIS Related Professional/Technical Services, at a total Contract Cost Not -to -Exceed $125,000 for FY 2007-08 and Authorize the City Manager to Sign the Contract. Recommended Action: Approve and Authorize. Requested by: IS Department 6.23 Authorize City Manager to Purchase Various Computer and Network Equipment from CDWG, throughout FY 2007-08 for an Amount Not - to -Exceed $153,300. Recommended Action: Authorize Requested by: IS Department JUNE 19, 2007 PAGE 9 6.24 Reallocate General Fund Reserve Amount of $181,000 to the Capital Improvement Program Budget for FY 2006-07; Approve Plans and Specifications; and Award the Construction Contract for Residential Area 3 and Arterial Zone 1 Slurry Seal/Chip Seal Project to Doug Martin Contracting Company,. Inc. in the Amount of $1,073,608; and Authorize a Contingency Amount of $75,153 for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $1,148,761. Recommended Action: Reallocate, Approve and Award. Requested by: Public Works Department 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 Public Hearing — Consideration of General Plan Amendment No. 2007-01, Pre -Zoning No. 2007-01 and Negative Declaration No. 2007-02 — A Request to Annex 106.7 Acres of Land into the City, Establish the Land Use Designation and Zoning District for the Area and Amend the General Plan Text to Reflect the Change for the Crestline/Diamond Canyon Area Located at the South Side of Brea Canyon Cutoff and West of SR 57. Recommended Action: Open the Public Hearing, Receive Testimony, Close the Public Hearing and Adopt Resolution No. 2007 -XX; and, Approve for First Reading by Title Only, Waive Full Reading of Ordinance No. 0X(2007). Requested by: Planning Department 8. COUNCIL CONSIDERATION: Continued. 8.2 Consideration to Adjourn the July 3, 2007 Meeting to July 17, 2007. Recommended Action: Direct staff as appropriate. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session 2 City of Diamond Bar MEMORANDUM Date: June 15, 2007 To: Mayor and City Council Members R From: James DeStefano, City Ma Subject: REVISED Goals and Objectives Attached please find two versions of the Council Goals and Objectives for your consideration. The first document was prepared from the discussion held at the last City Council Study Session and reflects the comments received that evening. The second document (dated June 19, 2007) is a revised version of the Goals and Objectives. The text, description and the order of the Goals and Objectives required revisions for clarity and purpose. The goals and objectives have been reorganized and edited to reduce unnecessary language, eliminate duplication, merge similar statements, and to clarify description and intent. It is recommended that the City Council review both versions of the Goals and Objectives and it is further recommended that the City Council adopt the Revised (June 19, 2007) document for implementation in FY 2007-2008. Please contact me should you have any questions regarding the attachments and/ or the recommendations. Attachments jds 2007-2008 City Council Goals & Objectives 1. TRANSPORTATION • Complete signal interconnect project and get the digital synchronization system up and running • Development of the Four Corners Transportation Coalition and Association of Governments (as significant and beneficial organizations) to support and address transportation improvements for Diamond Bar and related citied in the four counties • Maintain opposition to 60 Freeway truck only lane (unless as part of 57/60 "final fix) • Monitor and participate in the Lemon Avenue offramp project and utilize the $2.3 million in funding awarded by MTA • Continue to pursue 57/60 long-term fix • Review parking ordinances (including oversized commercial vehicles, RV parking, and vehicles exceeding 8000 pounds) from both LA County and surrounding cities, and develop a consistent and compatible ordinance for the City to promote safety and maintain property values for our City • Continue the development of the computerized "dynamic model" for a 57/60 final fix project 2. ECONOMIC DEVELOPMENT • Work with Charles Co./Arman Gabay to get more high volume retailer to replace retail block located at the 60 Freeway/Diamond Bar Blvd. (K -Mart block) • Create and implement a plan using economic development funds (where possible) to secure long term revenue sources for the future of the City. Spell out the City's Economic Development Plan in 1, 5, and 10 year increments, and market the plan to the community • Create strategic plan for creating a high quality dynamic center at the DB Golf Course, including entertainment, dining, shopping, and recreational opportunities in an outdoor environment (similar to Birch Street, Irvine Spectrum, etc.) that creates along term revenue source for the City • Evaluate 28 acre parcel at Diamond Bar Blvd. and Brea Cyn. Rd. (AKA Site D) and work with owner to build a minimum of 50% commercial/residential development • Modify City's website to include all retail centers with of list of each business/retailer located there so that residents know what businesses are located in DB • Create and implement business to business marketing program. Include questions about what retailers/stores/chains that residents want in Diamond Bar on new Citizen Satsfaction survey 3. OTHER ITEMS • Expand sphere of influence to incorporate properties west and southwest of the city including due process related to the pre -annexation agreement for the Aera Energy property and the Crestline annexation area that will establish contiguous neighborhoods within City ZIP Code and WVUSD • Explore improvements on streets serving as entry points to the City (pathfinder between Evergreen Springs and Diamond Bar Blvd. • Work with Knabe to locate a regional library in Diamond Bar as part of the redevelopment of the Golf Course • Create a master sign program in shopping areas • Monitor and evaluate proposals for development in areas such as Tres Hermanos, Tonner Cyn., and the Shell Oil property • Pursue and promote joint development/use of facilities, parks, and open space with PUSD & WVUSD • Provide a conceptual outline (cost/value/benefit analysis) for the delivery of wireless internet service to the community • City of Industry Property at west end of Golden Springs & Calboume for park and City Yard (5-6 Acres) • Follow up with recommendations from the Youth Master Plan when completed • Implement Trails Master Plan focusing on areas around the Diamond Bar Center. • Continue to support the DB Library and establish a fund for current library enhancements • Develop a long-term tree replacement program for major streets (DB Blvd., Pathfinder, Golden Springs, Grand, etc.). Break the City up into 5-10 zones, and each year, remove the problem trees and replace with nicer trees • Continue periodic Envision DB Town Forums for citizens to discuss issues of concern including a Goal Setting Forum • Establish contiguous neighborhoods within City ZIP code • Establishment of City Public Works yard for equipment storage • Preserve Windmill located at the Ralph's Shopping Center by dedicating it as a historical landmark and pursuing ownership City of Diamond Bar City Council FY 2007-2008 Goals & Objectives June 19, 2007 1. TRANSPORTATION • Continue to pursue the 57/60 Freeway Interchange corridor long-term "final fix" • Maintain opposition to the SR -60 Freeway truck only lane (unless appropriate as part of the 57/60 "final fix') • Develop the Four Corners Transportation Coalition and Four Corners Association of Governments to support and address transportation improvements for Diamond Bar and member agencies within the four corners area • Monitor and participate in the completion of the Lemon Avenue interchange project • Complete the Traffic Management System and associated traffic signal interconnect project • Review LA County and area Cities parking ordinances (including oversized commercial vehicles, RV parking, and vehicles exceeding 8000 pounds) and develop a consistent and compatible ordinance to promote safety and maintain property values 2. ECONOMIC DEVELOPMENT • Create and implement a Strategic Plan for use of economic development resources to secure long term revenue sources for the City. Identify the implementation plan in 1, 5, and 10 year increments, and market the plan to the community • Create a high quality and dynamic center, to include entertainment, dining, retail shopping, and recreational opportunities in an outdoor environment (similar to Birch Street, Irvine Spectrum, etc.) to meet community needs and create long term revenue sources • Evaluate and develop a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D) to incorporate a minimum of 50% of the site for retail commercial uses /residential development • Evaluate and develop a strategy to revitalize the Kmart and related retail area located at the SR -60 Freeway/Diamond Bar Blvd Develop and implement a citizen satisfaction survey seeking opinions regarding new retailers/restaurants/commercial uses and services residents seek within the City Create and implement a business to business marketing program. Modify City's website to include all retail centers with of list of each business/retailer located there so that residents know what businesses are located in DB 3. OTHER ITEMS • Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification as part of the proposed Aera Energy property development • Monitor and evaluate proposals for development in surrounding areas such as Tres Hermanos, Tonner Canyon., and the Aera Energy/Shell Oil property • Continue periodic Envision Diamond Bar events for citizens to discuss issues and opportunities and include a goal setting forum • Explore improvements to streets serving as City entry points (Pathfinder Boulevard between Evergreen Springs and Diamond Bar Blvd) • Work with LA County Supervisor Knabe to locate a regional library within the City as part of the redevelopment of the Golf Course • Support the current library through the preparation of a plan and fund for enhancements • Develop a plan to provide wireless internet service to the community • Explore acquisition of properties near Washington Street and City of Industry property located near Calbourne Drive for neighborhood park(s) and City maintenance yard uses • Pursue and promote joint development/use of facilities, parks, and open space with PUSD & WVUSD • Implement recommendations from the Youth Master Plan • Implement Trails Master Plan focusing on areas around the Diamond Bar Center. • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and property. • Create a master sign program for major shopping centers Agenda: Study Session Meeting Date: June 19. 2007 CITY COUNCIL 0- AGENDA REPORT TO: Honorable Mayor and Member of the City Council VIA: James DeStefano, City Mang TITLE: City Council Study Session Re arding an "In -House" Business License RECOMMENDATION: Receive a presentation from staff, discuss the report, and direct staff to enact an in-house business license program. BACKGROUND: On November 21, 2006, the City Council held a study session on the status of the City's business registration program and the Los Angeles County business license program. The Council agreed with staff's assessment that the County business license program is costly and cumbersome in its processing due to the following factors: the complexity of the code, logistics of requiring Diamond Bar business owners to travel to downtown Los Angeles, and the requirement to have duplicate public hearings. Furthermore, the Council recognized an opportunity to create a business -friendly license program that would improve customer service and enable the City to provide a proactive response to potential problems from a business. After incorporation in 1989, the City entered into a General Services Agreement with the County to provide the City, its residences and business community with various municipal services. Among other services, the City contracted with the County to administer the City's business license function. The City adopted the entire Los Angeles County Code title on business license as its own; this appears in Title 5 of the City's Municipal Code, and has been unchanged since initially adopted. As the City has matured and conditions have warranted, the City has reduced the level of contracted support provided by the County and opted to bring specific services "in-house". However, the County continues to administer the business license program, and its Business License Commission acts on applications for City business licenses. DISCUSSION: Current Business License Program The County has established a list of approximately 150 business types that require a County business license. This list includes many types of businesses that are not being 1 found in Diamond Bar (i.e., explosives, water taxis, boarding houses, hog ranch, poultry dealer, etc.). Diamond Bar has approximately 1700 businesses, of which on 200-250 require a County business license. The fees to acquire a County business license are relatively high, ranging from $50.00 to $2,268.00. An annual renewal fee which is less than the initial appl the program. ication fee is required and varies depending upon the type of use. The City does not receive any revenue from Diamond Bar business owners are required to apply in person at the Los Angeles County Business License Office located in downtown Los Angeles. The length of time to process a business license depends on the number of County agencies that must review the application. When review by several County agencies is required, the processing period can be quite lengthy. The City has no control over the County's processing or time frame for issuing a business license. The County does not provide an "over-the-counter" business license rather it requires all applicants to participate in a public hearing before the Los Angeles County Business License Commission. The Business License Commission consists of members appointed by the Board of Supervisors. Business license enforcement is provided by the County. The Purpose of Business License Program The purpose of business licensing is to provide a mechanism to review the management and ownership of specific types of businesses that may be more prone than others to causing law enforcement related problems. It is not designed to raise revenue, nor is it a substitute for land use regulation or business registration. Ordinarily, only a relatively narrow category of businesses would be required to obtain a business license before commencing operations, and only some of them would require a public hearing. How does business licensing differ from land use regulations? Many of the businesses that are required to obtain a business license also need a conditional use permit or other discretionary land use permit issued by the City. Land use permits are intended to address the suitability of the business in the proposed location, with reference to the zoning, compatibility with the neighborhood, availability of parking, signage, design considerations and similar concerns. Land use permits "run with the land" and are not personal to the applicants. Business licensing, on the other hand, focuses on the identity of the owners and managers, and their qualifications for operating a business without creating law enforcement issues. Business licenses are personal —they apply only to the applicants and may not be transferred. How does business licensing differ from business registration? The City currently has a business registration program. The purpose of business registration is to document the business activity in the City to ensure that a business establishment is operating within the correct zoning district and in accordance with the applicable municipal codes. The business registration process helps the City to better understand the types of businesses in the community. The information obtained from business registration is used to track business types in the City, aid in the proper receipt of sales taxes from the State, provide useful information for economic development programs, and assist public safety agencies. All individuals, partnerships, and corporations conducting or operating a business within the City are required to register. In contrast, business licensing does not reach all businesses, but only a narrow category of businesses that are determined to require an extra degree of regulation. The purpose of a regulatory business license is to add additional controls to the proposed business use and/or business operator. The business types within this category may have characteristics that create special land use or law enforcement impacts (i.e., noise, traffic, criminal behavior, operational hours, or other characteristics), which require further investigation and operational conditions. These businesses generally necessitate further scrutiny by the Building and Safety Division, Fire Department, Health Department, Planning Division and/or Sheriffs Department. Field inspections may be required as well as criminal background investigations. Implementation of a Business License Program "In House" It is not recommended that the Council make any substantive changes to the business registration program, but instead, just simply change the name from "registration" to "license" and fold in the additional regulatory licensing currently handled by the County. In other words, the majority of businesses required to register with the City will see no change other than changing from "registration" to "license". Businesses that require an extra layer of regulation, i.e. those who are today regulated by County Business License, will continue to be subject to a more substantial review. Uses That Could Reguire a Regulatory Business License Of the uses listed in Development Code Sections 22.08 and 22.10 that require a discretionary review (i.e., Minor Conditional Use Permit/Conditional Use Permit) the following arguable would be candidates for a regulatory business license in order to conduct business in Diamond Bar: ♦ Mobile home parks ♦ Bars and nightclubs ♦ Indoor amusement/entertainment facilities & entertainment in general ♦ Computer services/network gaming center • Personal services — acupressure, massage therapy, tattoo parlors ♦ Alcohol sales on-site consumption ♦ Clubs, lodges & private meeting halls ♦ Health & fitness clubs ♦ Private recreational facilities • Outdoor recreation ♦ Theaters, auditoriums, meeting halls ♦ Studios — art, dance, music, photography, etc. ♦ Alcoholic beverage sales off-site consumption in conjunction with sale of motor fuel Certain uses do not require a discretionary review. However, a regulatory business license may be required to ensure compliance with the Municipal Code or to attach required operational standards. These uses are as follows: 3 s Adult oriented businesses ♦ Psychic readers ♦ Billiard operators ♦ Acupressure establishment Fees for Regulatory Business License ♦ Gun dealers ♦ Message technician ♦ Taxicab drivers A regulatory business license program necessitates fees that are higher for the types of businesses that require additional review as mentioned above. Typically, the fees will reimburse the City for the cost to investigate the proposed business operator. Fees associated with a regulatory business license program do not require voter approval. Processing fees are typically based upon the philosophy of full cost recovery. The City's proposed regulatory business license fee is based on the amount of time required to conduct a thorough background check including a review by other outside agencies (i.e. Sheriff, Fire, Health Dept., etc.). According to Los Angeles County Sheriffs Department/Business License Investigation Division, the charge to the City for investigating a business license application will varying depending upon the amount of time required to conduct the actual investigation. In April 2007, staff spoke with the Business License Investigation Division, the current rate for a license investigation and background check is $75.06 per hour with an average time of three hours to complete the investigation and a 30 day turn around time. If City Building and Safety Division or Neighborhood Improvement Officer is required to investigate, it could be reasonable to approximate that they will use a minimum of 15 minutes each for field and file review. The City Finance Division will administer the regulatory and registration process and issue the certificate (license). The City Planning Division will review the application for compliance with the City's Development Code. The estimated time for both the Planning Division and Finance Division is 30 minutes. Fee Options 1. Estimated full cost recovery for a regulatory business license is as follows: Type ** Total Cost per year for first Cost /business license 5 years* City View software $77,000+/- $15,400 +/- $ 9.00 City View yearly $3,162 $3,162 $ 2.00 ** maintenance hour staff time $85 per hour N/A $42.50 for processing Total Without $53.50 background Investigation Total With background $75.06 per hour (3 hours average N/A $278.68 ($225.18 plus Investigation estimates time) $53.50) Note- * it IC r itv'c fi--44— a . _ c:_ •— --J-v ��u����Qi N1a%,ut,a LU USC live -year cost recovery period. Estimate is based on 1700 businesses operating within the City. 4 2. Renewal fee: Renewal fees for regulatory licenses will be less than the initial fee if all circumstances remain the same. Staff estimated that the time needed to process a renewal is approximately 15 minutes per business license and the estimated fee is $22.00. If the business license renewal includes a change in business location or use, then the renewal will be processed as a new business license with the $53.50 fee. If the renewal with changes requires a background investigation, the cost would be $278.68 cost. Cost of a Los Angeles County Business License The following are examples and comparisons between the cost of a business license from Los Angeles County and the estimated cost from the City. Business Type Examples Los Angeles County Cost Diamond Bar Cost (full recovery cost) nitial Renewal Initial Renewal Acupressure establishment jj2,268.00 $354.00 $278.68 $22.00 Health & fitness club ,750.00 $251.00 $278.68 $22.00 On-site alcohol 431.00 $223.00 $278.68 $22.00 Entertainment w/dance $2,392.00 $629.00 $278.68 $22.00 Entertainment w/o dance $1,981.00 $406.00 $278.68 $22.00 Billiard room $2,092.00 $358.00 $278.68 $22.00 In summary, the estimated City fee for a business license is much less than the County fee, business license applications could be done by mail or "over-the-counter," business license public hearings would not be necessary and the processing time would be shorter. Fee Options for Council to consider 1. All business types would pay a $10.00 fee for a business license with an annual renewal fee of $10.00; and establish a full -cost recovery of $278.68 for business types that would require a background check with an annual renewal fee of $22.00 if there are no changes to the business. (Recommended by staff) 2. Establish full -cost recovery of $53.50 without a background investigation and an annual renewal fee of $22.00 if there are no changes to the business; and establish a full -cost recovery of $278.68 for business types that would require a background check with an annual renewal fee of $22.00 if there are no changes to the business. 3. Consider 75% of the full cost (75 % of $278.68 is $209.01 for new business and 75% of $22 is $16.50 for renewal) and full cost for Sheriff's investigation. 4. Consider 50% of full cost (50% of $278.68 is $139.34 for new business and 50% of $22 is $11 for renewal) and full cost for Sheriff's investigation. 5. Maintain current business registration fee of $10.00 for all businesses with Los 5 Angeles County Business License Commission in administering the business license function. Penalties and Enforcement The City Municipal Code currently indicates any person violating any business license provision is guilty of a misdemeanor which is punishable by fine, or imprisonment in the County jail for a period not exceeding six months, or both. Currently, the business registration fee doubles every 30 days. Without a cap, the cumulative penalty fee for every 30 days would mean a penalty fee of over $20,000 in a 12 -month period for the $10 business registration fee. It is staff's opinion that the City should establish a penalty cap based on the following number of notices. A business should receive a notice to renew or register the business (first 30 -day notice), follow by a late notice (second 30 -day notice), a delinquent notice (third 30 -day notice) and a final delinquent (fourth and last 30 -day notice). A 10 percent (of the amount of license) penalty is usually added for failure to pay the license fee on the required date and for each 30 days after onto all fees are paid in full. All remedies prescribed are cumulative. Approximate Time Necessary to Process an Application Applications that would be regulatory and require discretionary review (CUP/CUP, etc.), and review of other agencies could have an estimated time of 90 days or more depending on the application's complexity. Applications that would be regulatory and do not required a discretionary review but require the review of other agencies could have an estimated time of 30 days. RECOMMENDED ACTION Direct staff to prepare an appropriate ordinance to replace the existing Title 5 in the Municipal Code in order to establish an "in-house" business license program. lan WAK P Community Development Director Attachment: Reviewed by 7Ya: le Assistant City Manager November 21, 2006 City Council Study Session Minutes 9 NOVEMBER 21, 2006 PAGE 2 CC STUDY SESSION Part II: Status of Near -Term Projects Steve Sasaki, Sasaki Transportation Services, provided Council with an overview on the tracking of the current projects. The Grand Avenue project has begun looking at a broader area of mitigation and consideration of five alternatives. The Lemon Avenue design is in its environmental process and offers three alternatives. Staff is concerned about having the best design with as little waste as possible. With Council's concurrence, a response letter will refer to an overall solution with emphasis on the land use considerations for the golf course that benefits the freeway and the City of D.B. PWD/Liu stated that with all of the work going on in the area staff believes it is time to move forward with a comprehensive evaluation of the different projects and studies. If Council concurs, staff believes that by working with consultants and other stakeholders it would be able to offer the City Council a strategy for consideration of a long-term phased -in solution by January 2007. PWD/Liu responded to M/Herrera that other stakeholders would include City staff, consultants, as well as other cities staffs and County and State officials. Staff has indicated to all stakeholders that D.B. may wish to proceed in this direction. M/Herrera stated that Council will be looking forward to the January presentation. ► UPDATE ON BUSINESS REGISTRATION AND BUSINESS LICENSING: CDD/Fong reported that last February staff presented a status review of the Business Registration Program. At that time Council directed staff to continue with the program and to bring back another status review in about six months with a study of the possibility of an "in-house" Business License program. The Business Registration Ordinance was adopted in May 2005 and became effective July 1, 2005. In May 2005 staff sent mailers to 1,714 businesses based on the State's franchise list. Last year the City registered 446 businesses. During the first 10 months of 2006 818 businesses registered. Working with the HDL list, staff uncovered an additional 244 businesses and notices were mailed to them as well. Non-compliance letters were forwarded to businesses that did not respond to the first mailings in 2006. Staff will mail renewal notices for the 2005 and 2006 business registrants in November 2006. Code Enforcement officers are tracking down existing businesses that have not registered and to date have handed out 200 notices with a return self-addressed stamped envelope. For this effort staff has received only about 20 responses. NOVEMBER 21, 2006 PAGE 3 CC STUDY SESSION CDD/Fong stated that the next step for the City to take is to consider whether or not the City should establish an "in-house" Business License Program. In 2004 LA County collected about $35,634; in 2005 $37,048 and for the first six months of 2006 $21,353. Approximately 200 licenses are issued each year. The benefits of an in-house Business License program would be: That D.B. was business friendly; lower fees; shorter processing time; better tracking for sales tax revenue and zoning compliance for neighborhood improvement; Aid the City's economic development growth; The City would decide which businesses required licensing; The City would control revocations and modifications; There would be one public hearing; and, The D.B. City Hall would provide a more convenient location. CDD/Fong stated that the following items should be considered: 1) who would oversee the program; 2) what businesses would require a business license; 3) what would be the fee structure; 4) what City resources would be required to oversee the program; and, 5) whether the program should be a "cost recovery" program? She asked for Council direction. Discussion ensued. M/Herrera wondered if registration and licensing were being confused and believed the program should be self-supporting. C/Chang thanked CDD/Fong for an excellent and thorough presentation. He felt that bringing the program in-house would save the public time and money. He said that the City should not make money on the program and that the City should implement the program. C/Tye felt there were two issues: Business Registration and Business Licensing. He reiterated that in his opinion, business registration was not necessary and the $10 fee did not cover the cost. In addition, $10 plus $20 for zoning clearance would not cover the cost and that was his concern a year and a half ago. He felt that if the City was going to do it, the program should be efficient. With less than one-third of the businesses applying for the program, in his opinion, it was a failure. Business licensing is more appropriate if the City can figure out a way to do it efficiently on its own and that the City should never be put in the situation again where the City is a customer and sends its representative to the County only to get treated like a stepchild. CM/DeStefano explained that the City was not allowed to make money on the program but at the same time was not required to lose money. Staff needs to do some additional work on this matter and return to the City Council with cost -recovery figures. Agenda # 8 , 1 Meeting Date: June 19, 2007 CITY COUNCIL ; f AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: Adopt Resolution 07 -XX — "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2007 AND ENDING JUNE 30, 2008, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH" RECOMMENDATION: Approve and adopt incorporating amendments made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $22,110,578 with anticipated appropriations of $20,142,115. This results in an increase of $1,968,463 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget reflects a transfer of $2,838,442 in General Fund reserves to the Capital Improvement Projects Fund to assist in the construction of several capital improvement projects. The General Fund Budget also shows a use of $573,600 for Economic Development purposes which will be funded with reserves. If approved, the FY07-08 Municipal Budget anticipates an ending General Fund fund balance of $25,197,297 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement program that amounts to $8,734,651 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council at two study sessions during the months of May and June 2007. Page 2 — FY07-08 Budget Report DISCUSSION: The attached budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar, including making planned improvements to infrastructure and facilities. Items of Note Included in the Budget: Revenues The draft FY07-08 General Fund Budget estimates resources for the fiscal year in the amount of $22,110,578. Sales Tax and Sales Tax Compensation Fund — The Sales Tax Revenue estimates have been increased due to Target being operational for the full year. Additionally the City has started receiving use taxes from Shea Development. They have started reporting use taxes on equipment they purchase for their construction business and since their headquarters are located in Diamond Bar the taxes have been allocated to the City. It should be noted that this is most likely the last year that the City will receive sales tax from Diamond Bar Honda due to their pending relocation to the City of Industry. From Other Agencies - This revenue estimate is lower than in the last two years due to the fact that in the prior years the revenue has been abnormally high. This is due to several factors including but not limited to the receipt of funds from the FEMA (slope repair — DBC), the sales of Prop A Funds (traffic improvement), and Federal Education Grants (tutoring programs). Current Service Charges — Current Service Charges are lower this year due to the fact that most of the development related revenues associated with the Target and Brookfield developments have been received including the receipt of $911,806 in Traffic Mitigation fees. There is still a portion of the per unit fees related to Brookfield which have been included this year in the Planning Developer Fees line item. Appropriations The draft FY07-08 General Fund Budget estimates appropriations in the amount of $20,142,115. The following are items of significance which have been incorporated into the recommended budget. Personnel Changes: Cost of Living Adjustment (COLA) — a 4.0 percent COLA has been applied. This is based on the CPI as provided through the U.S. Department of Labor and California Department of Finance for the twelve months ending in March 2007. 2 Page 3 — FY07-08 Budget Report Benefit Allotment — Due to the increasing cost of PERS health care insurance costs, the cafeteria benefit has been increased by $25 and now stands at $895/month for non-exempt and $925/month for exempt employees and City Council. Retirement Contributions — Next year's retirement contribution made by the City on behalf of staff and City Council has decreased slightly from 18.051 % in FY07 to 17.910% for FY08 or 0.141 %. This is due to revised actuarial estimates. The decrease has been incorporated in the proposed FY08 Budget document. Staffing Change — The draft budget includes a new Associate Engineer in the Public Works Department. This position will assist with Traffic and Transportation issues including the new traffic management system. Information Systems Included within the Information Systems budget as a result of an approved decision package is the funding for creating a redundant link from City Hall to the internet. As the City has moved to provide residents and constituent businesses with on-line customer service, the public has become more and more dependent on using these services. To minimize any down time it is necessary to add a second ISP and equipment to provide a "dual -path" to the internet. Property Tax Administration Costs The line item for Property Tax Administration has been increased from $45,000 to $120,000 or $75,000 to account for the increase in charges from the County for property tax administration. Since the enactment of the Triple Flip by the State, the City is receiving more revenue derived from property tax. For example with the reduction a couple of years ago of vehicle license fees (VLF) some of the Motor Vehicle in Lieu revenue has been replaced by property tax revenue. The other affected revenue source is Sales Tax. The City has traditionally received one percent of the sales tax collected. When the State had a fiscal crisis a few years ago it issued bonds to cover the deficit. The repayment of these bonds is being done with a quarter of the City's one percent sales tax. The replacement of this money is being made through additional allocation of property taxes. Since the County prorates their property tax administration costs to agencies based on property tax dollars allocated and the City is receiving a higher percentage of property taxes, the administration costs have gone up. Sheriffs Contract Increase The Public Safety budget has been increased to account for an anticipated 7.47 percent increase in contract prices. The cost of this increase is $268,000. Animal Control Contract Recently the City Council approved an increase in fees for pet licenses. This increase will result in additional revenues which offsets the City's contract cost with the Inland Valley Humane Society. Although the increase in revenues will not be entirely realized until the cat licensing program is fully implemented, there is a savings of $6,408 for FY07-08. 3 Page 4 — FY07-08 Budget Report Community Services The Community Services budget includes few new programs as a result of approved decision packages. These include the addition of a Spring Art Show, the replacement of the Concerts in the Park banners, the expansion of the Youth Indoor Soccer Program, and the addition of Youth Basketball Practice in the Lorbeer gym. Special Funds Traffic Improvement Fund Recently the City Council created this fund to track funds designated for traffic improvement projects. As a result, the traffic mitigation fees anticipated for FY07-08 from the JCC project development have been included here. This fund will fund the annual allocation for the Neighborhood Traffic Management Mitigations which had previously been funded from General Fund reserves. Park and Facility Development Fund In addition to the normal transfer out to the Capital Improvement Projects Fund, the Park and Facility Development Fund include appropriations for several other projects. These are a Facilities Study for Summitridge Park, the update of the Parks Master Plan, the purchase of the Industry Property and the purchase of a PVC Split Rail Fence for Pantera Park. Landscape Assessment District Funds 38, 39, and 41 Starting with budget discussions last year the City Council was made aware of the fact that the Landscape Assessment Districts (LLADs) revenues weren't able to keep up with their rising expenses. At midyear in an effort to keep them solvent, the personnel costs traditionally allocated to the LLADs were moved back into the General Fund. Creating FY07-08 budgets for District 38 and 39 was exceedingly difficult. As a result the budgets reflect bare minimum expenditures enabling staff to maintain balanced budgets. This issue will have to be addressed in the near future. Capital Projects The FY07-08 Capital Improvement Projects List includes projects amounting to $8,734,651. There are seven Street Improvement Projects, ten Traffic Improvement Projects, eight Park & Recreation Improvement projects, four Landscape Improvement projects and one Sidewalk improvement project. Use of General Fund Balance Reserves: The proposed FY07-08 General Fund Budget includes the use of reserves to fund several capital improvement projects ($2,838,442) along with economic development activities ($573,600). Although there is not a written policy regarding the use of General Fund Reserves for the funding of Capital Improvements and other non-recurring or one time expenditures an effort has been made during the budget process to match annual revenues with annual expenditures. 4 Page 5 — FY07-08 Budget Report Since FY 92-93 the City has budgeted for the use of General Fund Reserves for various capital improvement projects and non recurring expenditures. When the issue of diminishing gas tax fund reserves and other resources was discussed during budget study sessions a few years ago, the City Council concurred that there were certain street maintenance expectations and in order to keep the streets up to City standards, the General Fund Reserves should be used in the absence of other funds. In addition in 2002 the City Council informally created an economic development reserve of $10,000,000 within the General Fund. With this in place the City has launched various economic development activities. As a result, the budgets for economic development have increased and been funded with General Fund Reserves. This fiscal year, the proposed budget reflects use of reserves for economic development but does not include funds for the personnel assigned to economic development. PREPARED BY: Linda G. Magnuson REVIEWED BY: Finance Mector Attachments: Resolution #07 -XX FY 07-08 PersonnPI Ri immary Assistant City Manager RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2007 AND ENDING JUNE 30, 2008 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2007-2008, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2006-2007 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2006-07 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2007 and ending June 30, 2008 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City 7 Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this da of Y , 2007. Steve Tye, Mayor 8 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar G� City Of Diamond Bar Personnel Summary Fiscal Year 2007-08 FULL TIME Position 2006-07 1 2007-08 Associate Planner Approved Actual Proposed Approved Executive Management 1 1 City Manager 1 1 1 1 Assistant City Manager 1 1 1 Community Development Dir 1 1 1 Community Services Director 1 1 1 Finance Director 1 1 1 Information Systems Director 1 1 1 Public Works Director 1 1 1 Senior Engineer 1 1 1 Senior Management Analyst 21 2 Full Time Exempt Management 13 11 13 0 City Clerk 1 1 1 Planning Manager 1 0 1 Public Information Manager 1 1 1 Recreation Services Manager 1 1 1 Community Services Coordinator 3 3 1 Desktop Support Technician 4 3 1 4 0 Full Time Exempt Associate Engineer 1 1 2 Associate Planner 1 1 1 Development Services Associate 1 1 Management Analyst 1 1 1 1 Network/GIS Engineer 1 1 1 Parks & Maint. Superintendent 1 1 1 Parks & Maint. Supervisor 1 1 1 Public Works Maint Supt. 1 1 1 Recreation Supervisor II 1 0 0 Senior Accountant 1 1 1 Senior Engineer 1 1 1 Senior Management Analyst 21 2 13 11 13 0 Full Time Non -Exempt Accounting Technician 2 2 2 Administrative Assistant 1 1 1 Admin Records Coordinator 1 1 Community Services Coordinator 3 3 1 3 Desktop Support Technician 1 1 Junior Engineer 1 1 1 1 Neighborhood Improvement Officer 2 2 2 Office Assistant II 2 2 2 Parks Maintenance Insp./Technician 1 1 Permit Technician 1 1 1 Planning Technician 1 1 1 1 City Of Diamond Bar Personnel Summary Fiscal Year 2007-08 Position Full Time Non -Exempt - Continued Public Information Coordinator Recreation Specialist Recreation Specialist II Senior Administrative Assistant Street Maintenance Worker II Total Full Time Human Resources Manager Com Services Leader I - 20 hr/wk Com Services Leader II - 30 hr/wk Public Info Specialist - 30 hr/wk Com Services Coordinator Com Services Leader I Com Services Leader II Com Services Worker Intern Facility Attendent I Facility Attendent II Maintenance Wkr I Maintenance Wkr If Public Information Specialist FULL TIME 2006-07 Approved Actual 1 0 1 1 1 1 3 3 1 1 23 22 47 43 BENEFITED PART TIME 2006.2007 Approved Actual 1 1 1 1 2 2 1 1 1 4 NON -BENEFITED PART TIME 2006-2007 Approved Actual 8 9 23 8 24 18 3 10 1 0 10 7 7 3 4 2 2 2 1 1 83 60 2007-08 Proposed Approved 1 2 1 3 1 24 0 48 0 2007-2008 Proposed Approved 1 1 2 1 4 0 2007-2008 Proposed Approved 8 18 22 3 1 8 7 4 2 1 74 0 f� 0 is n 'ALL 4 "1 0 4"bk - -- AP k� FISCAL YEAR 2007-2008 City Manager's Recommended Draft Budget 06/19/07 CITY OF DIAMOND BAR — , A 1-1. Ts FY07-08 BUDGET SUMMARY ALL FUNDS City of Diamond Bar Fiscal Year 2007-2008 Budget Resources Uses Grand Totals $33,310,790 $28,736,616 $8,888,953 $70,936,359 $32,242,207 $8,888,953 $29,805,199 `Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY06 of $707,130.72 Estimated FB Estimated FB Reserves @ Total Reserves @ Fund # Fund Title 06/30/07 Revenues Transfers In Resources Expenditures Transfers Out 06/30/08 001 General Fund 26,640,876 20,018,558 1,518,420 48,177,854 19,779,515 3,201,042 25,197,297 011 Com Organization Support Fund 0 20,000 20,000 20,000 0 111 Gas Tax Fund 151,509 1,109,050 1,260,559 1,259,970 589 112 Prop A - Transit Fund 739,514 1,760,000 2,499,514 1,606,070 90,000 803,444 113 Prop C - Transit Fund 1,045,318 855,000 1,900,318 1,578,400 321,918 114 Transportation Efficiency Act Fd 0 1,018,000 1,018,000 1,018,000 0 115 Integrated Waste Mgt Fund 275,698 290,000 565,698 341,990 185,000 38,708 116 Traffic Improvement Fund 382,500 115,000 497,500 125,000 372,500 117 Traffic Congestion Relief Fd 449,981 10,000 459,981 438,000 21,981 118 Air Quality Improvement Fd 34,900 77,000 111,900 66,940 0 44,960 119 Bike and Pedestrian Paths (TD) Fd 0 53,672 53,672 53,672 0 122 Park Fees (Quimby) Fd 157,425 136,500 293,925 0 293,925 123 Prop A - Safe Neighborhood Pks Fd 0 123,938 123,938 123,938 0 124 Park & Facility Development Fd 1,120,253 80,000 1,200,253 276,650 379,650 543,953 125 Community Dev Block Grant Fd 0 472,775 472,775 230,944 241,831 0 126 Citizens Option for Public Sfty Fd 6,000 230,843 236,843 7,900 194,450 34,493 127 Narcotics Asset Forfeiture Fund 347,188 20,000 367,188 50,500 316,688 128 CA Law Enforcement Eq Fund 75,688 3,000 78,688 78,688 0 138 Landscape Maint Dist- 38 30,979 266,215 297,194 297,135 0 59 139 Landscape Maint Dist - 39 71,251 167,190 238,441 235,142 0 3,299 141 Landscape Maint Dist -41 66,892 125,157 192,049 158,732 33,317 250 Capital Improvement Project Fd 0 1,726,718 7,007,933 8,734,651 8,734,651 0 510 Self Insurance Fund 1,260,475 61,000 150,000 1,471,475 309,200 1,162,275 520 Vehicle Replacement Fund 257,632 10,000 18,150 285,782 18,150 267,632 530 Computer Equipment Repl Fd 196,711 7,000 174,450 378,161 30,000 348,161 Grand Totals $33,310,790 $28,736,616 $8,888,953 $70,936,359 $32,242,207 $8,888,953 $29,805,199 `Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY06 of $707,130.72 GENERAL FUND BUDGET CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2007-08 APPROPRIATIONS City Council $146,908 $171,600 $164,650 FY 2007-08 City Attorney FY2005-06 FY 2006-07 FY 2006-07 City Manager City Manager/City Clerk Actuals Adjusted Budget YTD Recommended ESTIMATED RESOURCES 319,458 420,300 414,700 407,800 Property Taxes $3,519,721 $3,335,000 $3,545,000 $3,535,000 Other Taxes 5,989,036 6,060,000 6,004,100 6,210,000 State Subventions 3,919,246 4,009,975 4,039,475 4,008,525 From Other Agencies 529,784 393,970 571,757 245,000 Fines and Forfeitures 589,922 595,500 501,300 527,500 Current Services Charges 2,469,875 3,367,785 3,384,306 2,860,483 Use of Money & Property 1,677,446 1,212,900 1,425,300 2,632,050 Transfers -In Other Funds 1,224,783 1,528,050 1,528,050 1,518,420 PFA - Lease Payment Account 546,750 0 0 0 Economic Dev. Fd Bal Reserves 1,485,300 715,850 355,200 573,600 Total Estimated Resources $21,951,863 $21,219,030 $21,354,488 $22,110,578 APPROPRIATIONS City Council $146,908 $171,600 $164,650 $175,640 City Attorney 152,090 215,000 235,000 240,000 City Manager/City Clerk 831,716 936,140 904,613 953,690 Finance 319,458 420,300 414,700 407,800 Human Resources 169,189 241,415 150,150 243,620 Information Systems 698,051 1,550,090 1,550,062 930,910 General Government 1,352,019 1,712,640 1,682,090 1,684,150 Public Information 356,242 602,802 519,341 513,290 Law Enforcement 4,532,526 5,057,000 4,829,950 5,333,500 Volunteer Patrol 6,389 9,250 7,500 9,250 Fire 7,359 40,900 40,504 16,360 Animal Control 89,307 112,500 112,008 105,600 Emergency Preparedness 13,574 51,290 15,667 43,290 Community Dev./Planning 498,355 1,032,521 666,670 975,580 Building & Safety 746,844 462,150 536,500 456,130 Neighborhood Improvement 266,370 381,500 307,200 317,450 Economic Development 1,136,910 801,208 355,200 718,200 Community Services Admin 360,182 510,050 486,840 613,430 Diamond Bar Center - Oper. 864,330 864,330 864,330 864,330 Park Operations 594,090 815,510 780,710 849,360 Recreation 1,611,625 1,611,625 1,611,625 1,611,625 Public Works - Admin 683,399 763,554 715,634 782,650 Engineering 279,032 321,550 303,450 355,900 Road Maintenance 1,116,431 1,225,737 1,100,750 1,226,970 Landscape Maintenance 360,879 341,820 332,920 350,790 Transfer -Out Other Funds 284,438 343,350 343,350 362,600 Total Appropriations 17,477,713 20,595,832 19,031,414 20,142,115 Excess Resources over Appropriations $4,474,150 $623,198 $2,323,074 $1,968,463 Fund Balance Reserves @ Beg of Year 24,842,141 26,410,732 26,410,732 26,640,876 Available Resources 29,316,291 27,033,930 28,733,806 28,609,339 Uses of Fund Balance Reserves: Economic Development 1,485,300 715,850 355,200 573,600 Transfer out - CIP Fund 1,814,248 2,976,520 1,737,730 2,838,442 Estimated Fd Bal Reserves @ 06130 26,016,743 23,341,560 26,640,876 25,197,297 06/19/07 GENERAL FUND REVENUE SUMMARY CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2007- 2008 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 TT Prior Year property Tax 30200 Misc. Property Taxes Interest Penalties& Delinquencies 30250 Total Property ea Other Taxes 31333 31010 Sales Tax Tax Compensation Fund 31011 Sales Occupancy Tax 31200 Transient 31210 Franchise ransfer 31250 Property Tax 3,100,000 W0,000 Total Other Taxes Subventions - State: 31340 Homeowners Exemption 31700 Motor Vehicle in Lieu L e) g1701 VLF - Property Tax nu way Tax 31800 Off HighRevenue 31885 ERAF III Total Subventions -State From Other Agencies Revenue -County 31333 FY 2007-08 FY2 FY 2006-07 FY 2006-07 City Manager Projected Recommended Acttualsuals Adjusted Budget Fed Grants - Grants Ofc of Tr Safety 31856 31900 2,883,461 2,900,000 3,100,000 W0,000 3,100,000 180,000 157,574 180,000 150.000 250,000 200,000 20,000 324,571 97,948 75,000 10,000 15,000 15,000 38,292 15,000 225,000 20,000 17,875 15000 3,335,000 3,545,000 3,535,000 3,519,721 200 351,597 370,000 2,964,877 3,000,000 2,969,300 989,800 3,100,000 1,030,000 892,280 1,050,000 700,000 750.000 750,000 980,000 718,889 996,567 960,000 980000 , 315,000 350,000 416,423 350,000 6,060,000 6,004,100 6,210,000 5,989,036 25,000 25,000 34,608 30,000 30,000 400,000 30,000 375,000 413,230 370,000 4,006,450 4,000,000 3,867,967 4,006,450 500 1,000 914 397,473 1,000 397,475) 397,475) 397,475 4,008,525 3,919,246 4,009,975 4,039,475 From Other Agencies Revenue -County 31333 Tr Mgt System 31620 FEMA Revenue Grant Security 31625 31632 Fed Homeland Fed - Education Grant 31635 Fed Grants - Grants Ofc of Tr Safety 31856 31900 32270 (ties es Tota9F From Other Agencies Fines & Forfeitures Vehicle Code Fines 32115050 34120 32200 General Fines 32210 Municipal Code Fines 32230 Parking Fines 32250 Vehicle Impound Fees 32270 False Alarm Fees Plan Check Fees Total Fines & Forfeitures Current Service Charges: Building Fees: 34110 Building Permits 34120 Plumbing Permits 34130 Electrical Permits 34140 Mechanical Permits 34200 Permit issuance Fee 34250 inspection Fees 34300 Plan Check Fees 34310 Plan Retention Fee 34350 SMTP Fees Planning Fees: FggS 34430 Current Planning 473,103 350,000 490'600 200,000 13,295 315,000 18 961 0 3,980 18,970 50,000 25,000 52'860 50,000 60,000 10,000 228,994 10, 000 12096 10,000 5,655 11,000 260'00 0 225,000 0 393,970 571,757 245,000 84 4,200 200 200 351,597 370,000 300,000 20,000 300,000 22,000 19,020 20,000 300 500 100 500 165,000 165,000 204,745 165,000 15,000 15,000 14,460 15,000 1,000 25,000 25,000 501,300 527,500 589,922 595,500 473,103 350,000 380,000 37,000 322,000 23,000 43,313 25,000 45,000 27,600 67,552 30,000 25,000 18,400 26,129 20,000 60,000 55,200 58,398 60,000 13,970 10,100 18,752 11,000 260'00 230,000 555,512 250,000 5,5500 4,000 5,787 4,200 200 200 210 200 750 826,670 690,500 Sub -Total 1,248,756 ,400 100,000 170,000 100,000 114,249 06/19/07 10 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2007- 2008 Engineering Fees: 36100 Investment Earnings FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended 34500 Miscellaneous Planning Permits 10 4,352 5,000 0 34550 Developer Fee 100,000 590,000 621,000 713,320 34560 Business Registration Fees 9,900 10,000 7,500 10,000 Sub -Total 224,159 700,000 798,500 823,320 Engineering Fees: 36100 Investment Earnings 36600 Returned Check Charges 34610 Engr - Plan Check Fees 132,460 50,000 50,000 70,000 34620 Engr - Permit Issuance Fee 4,352 5,000 3,000 5,000 34630 Engr - Encroachment Fees 9,488 6,000 6,000 7,000 34640 Engr - Inspections Fees 81,951 40,000 20,000 60,000 34650 SoilsffrafficlMisc Engring Fees 23,671 50,000 30,000 50,000 34660 Traffic Mitigation - Engineering 13,246 950,000 911,806 350,000 34665 Industrial Waste Fees 16,841 20,000 30,000 0 Sub -Total 282,009 1,121,000 1,050,806 542,000 Recreation Fees: 18,000 15,000 70,964 1,000 34720 Community Activities 54,967 64,630 56,500 72,385 34730 Senior Activities 36,152 52,380 40,000 35,283 34740 Athletics 110,465 109,150 109,150 126,315 34760 Fee Programs 164,732 200,225 182,680 182,680 34780 Contract Classes 267,910 300,000 250,000 304,000 34800 Special Event Fees 80,725 70,000 70,000 84,000 1,528,050 Sub -Total 714,951 796,385 708,330 804,663 Total Current Service Charges Use of Money and Property: 36100 Investment Earnings 36600 Returned Check Charges 36610 Rents & Concessions 36615 DB Center Rental 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental 36630 Sale of Fixed Assets 36635 Proceeds from Sale of Land 36640 Sale of Promotional Items 36650 Sale of Printed Material 36660 Donations 36750 Retention Forfeiture 36800 Property Damage - Pub Wks 36810 Property Damage - Parks 36900 Miscellaneous Revenue 1,225,000 Total Use of Money and Property Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund 39113 Transfer In - Prop C Fund 39115 Transfer In - Int. Waste Mgt- Fd 39118 Transfer In - AB2766 39123 Transfer In - Safe Parks 39125 Transfer In - CDBG Fund 39126 Transfer In - COPS Fund 550,000 Total Transfers In -Other Funds PFA - Lease Payment Account Balance Economic Dev- Fund Balance Reserves Economic Development GENERAL FUND TOTAL 2,469,875 3,367,785 3,384,306 2,860,483 985,531 625,000 800,000 750,000 0 1,000 500 1,000 41,173 31,900 31,900 31,900 476,048 500,000 500,000 550,000 17,978 16,000 19,000 19,000 10,699 10,000 16,100 16,100 569 1,000 500 1,000 1,225,000 0 0 3,592 5,000 5,000 5,000 5,562 2,000 4,300 2,050 40,619 17,442 15,000 15,000 15,000 7,169 5,000 18,000 15,000 70,964 1,000 15,000 1,000 1,677,446 1,212,900 1,425,300 2,632,050 932,800 985,750 985,750 1,076,970 9,000 9,000 9,000 152,686 185,000 185,000 165,000 70,000 70,000 0 98,000 98,000 53,000 9,990 0 129,307 180,300 180,300 194,450 1,224,783 1,528,050 1,528,050 1,518,420 546,750 0 1,485,300 715,850 355,200 573,600 $21,951,863 $21,219,030 $21,354,488 $22,110,578 11 06/19/07 TOTAL BUDGET CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY07- 08 $22,110,578 PROPERTY TAXES Current Secured (30010) Amount Budgeted: 3,100,000 . Estimates plus 3% increase OTHER TAXES Amount Budgeted: Current Unsecured (30020) 30,000 Historical 20,000 Fund (31011) Amount Budgeted: Supplemental Roll (30050) 15,000 Historical 4,000,001 Property Tax (30100) A mount Budgeted: Prior Year Amount Budgeted: Historical 3,100,000 3,100,000 Amount Budgeted: M. Property Taxes (30200) 1.030,00( Historical & Delinquencies (30250) Amount Budgeted: Interest Penalties Historical OTHER TAXES Amount Budgeted: Sales Tax (31010) Based on HDL projections (including Target 30,000 Store) 20,000 Fund (31011) Amount Budgeted: Sales Tax Compensation 25% of Sales Tax Budget - to be received 15,000 periodically from the State assuming State 4,000,001 backiiills the revenue as promised. 20,000 Occupancy Tax (31200) Amount Budgeted: Transient Based on current yr - annualized 3,100,000 3,100,000 Amount Budgeted: Franchise Tax (31210) 1.030,00( Based on current year revenues Amount Budgeted: Property Transfer Tax (31250) Historical SUBVENTIONS - STATE 31340) Exemption Amount Budgeted: Homeowners Historical Amount Budgeted: Motor Vehicle in Lieu (31700) $6.30 per capita (59,487) Based on estimated Tx in Lieu (31701) Amount Budgeted: VLF Property Based on FY06-07 Amount Budgeted: Off Highway Tax (31800) Based on FY06-07 180,000 3,100,000 180,OOC 1,030,000 750,000 980,000 350,000 200,000 200,000 30,000 30,000 20,000 20,000 375,OOC 375,000 15,000 15,000 4,000,001 4,000.000 20,000 20,000 1,00 1,000 3,100,000 3,100,000 1.030,00( 1,030,000 750,000 980,000 350,000 30,000 30,000 375,OOC 375,000 4,000,001 4,000.000 1,00 1,000 0611 9(07 12 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY07- 08 Page 2 ERAF III Shift (31885) Amount Budgeted: (397,475) Based on FY05-06 (397,475) FROM OTHER AGENCIES 245,000 FEMA Revenue (31620) Amount Budgeted: 200,000 Based on estimates 200,000 Federal Homeland Sec Grant (31625) Amount Budgeted: 0 Federal Education Grant (31632) Amount Budgeted: 25,000 Based on estimates 25,000 Federal Grants (HUD) (31635) Amount Budgeted: 10,000 Based on estimates 10,000 Office of Traffic Safety Grants Amount Budgeted: 10,000 Traffic Safety & DUI Grants 10,000 Sale of Prop A Transit - Other Cities (31900) Amount Budgeted: 0 FINES & FORFEITURES 527,500 Traffic Fines (32150) Amount Budgeted: 300,000 Based on current year 300,000 General Fines (32200) Amount Budgeted: 22,000 Based on current year 22,000 Municipal Code Fines (32210) Amount Budgeted: 500 500 Parking Fines (32230) Amount Budgeted: 165,000 Based on current year 165,000 Vehicle Impound Fees (32250) Amount Budgeted: 15,000 15,000 False Alarm Fees (32270) Amount Budgeted: 25,000 Graffiti Restitution (32350) Amount Budgeted: 0 CURRENT SERVICE CHARGES: 2,860,483 BUILDING FEES: Building Permits (34110) Amount Budgeted: 322,000 322,000 Plumbing Permits (34120) Amount Budgeted: 23,000 23,000 13 06/19/07 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY07- 08 Page 3 27,600 Electrical Permits (34130) Amount Budgeted: 27,600 18.400 Mechanical Permits Permit issuance Fe Inspection Fees (3, Plan Check Fees Plan Retention Fe Primarily reminea w o -- PLANNING FEES: Current Planning Fees (34430) Permits Amount Budgeted: Amount Amount Amount 18,400 55,200 10,100 230,000 4,000 Buageteu: 200 10.100 Budgeted, Amount 100,000 100,000 r Amount Budgeted: leveloper Fee (34550) - 713,320 Brookfield - 60 units 1 3usiness Registration (34560) Amount Budgeted: 10,000 ENGINEERING FEES: Plan Check Fees (34610) Amount Budgeted: 70,000 Engr - Crooked Creek Homes, Chilis, Panda South PointelJCC SFR, CHTC, TM 53430 Cheung -Engr Issuance Fee --i34620) Amount Budgeted: - Permit 34630 Engr - Encroachment Fees ( ) Amount Budgeted: - Inspections Fees (34640) Amount Budgeted: 60,000 Engr Target/Brookfield, Banning Way Office, etc. Engr - SoilslfraffclMisc Engr Fees (34650) Amount Budgeted: 50,000 70,000 i nnn 06/19/07 14 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY07- 08 Page 4 Traffic Mitigation - Engineering (34660) Amount Budgeted: 350,000 TargetBrookfield 350,000 Industrial Waste Fees (34665) Amount Budgeted: 0 RECREATION FEES Community Activities (34720) Amount Budgeted: 72,385 City Birthday Party 17,800 Haunted House/Fall Festival 3,200 Sunday at the Center Art Show 2,500 Easter Egg Hunt 75 Adult Excursions 29,160 DB4Youth 4,150 Winter Snowfest 8,750 Candy Cane Craft Fair 3,750 Concerts in the Park 2,000 Spring Art Show 1,000 Senior Activities (34730) Amount Budgeted: 35,283 Senior Excursions 19,383 Senior Activities 15,900 Athletics (34740) Amount Budgeted: 126,315 Youth Baseball 16,840 One Pitch Softball Tournament 500 Youth Indoor Soccer - Mt Calvary 11,690 Youth Indoor Soccer - Lorbeer 11,690 Youth Basketball 36,155 Adult Volleyball 4,800 Adult Basketball 44,640 Fee Programs (34760) Amount Budgeted: 182,680 Day Camp 103,680 Tiny Tots 79,000 Contract Classes (34780) Amount Budgeted: 304,000 Contract Classes 304,000 Special Event Fees Amount Budgeted: 84,000 Calvary Chapel - Sheriff 84,000 USE OF MONEY AND PROPERTY 2,632,050 Interest Earnings (36100) Amount Budgeted: 750,000 Interest Yields rising 750,000 Returned Check Charges (36600) Amount Budgeted: 1,000 1,000 15 06/19/07 CITY OF DIAMOND BAR GENERAL. FUND REVENUE BUDGET DISCUSSION FY07- 08 Soda Machine contract — r- a' Cell Site Contract — Peterson Park Cell Site Contract — Eastgate Road Access nond Bar Center Rental (36615) iat Diamond Bar Center Rental leritage Park Bldg Rental (36620) Heritage Park Community Center Rental 'arks & Fields Rental (36625) Pantera Park Activity Room Rental Picnic Reservations Ball Field Rental Sale of Fixed Assets (36630) Summitridge Sale Sale of Promotional Items Sale of Printed Material (: Donations (36660) Battle of Bands Property Damage - Pub 10,000 Revenue 36900) 550,0( 550,000 TRANSFERS IN O - THER FU39 11) Gas Tax Fund 19,OI 19,000 less Road Maintenance 16,1 5,700 6,550 Amount Budgeted: 3,850 Int. Waste Mgt Fd (39115) 1. Amount Budgetea: 1,000 Amount Budgeted: 1,225,000 Amount Budgetea: roper—Damage age - Parks (soa 1u) Revenue 36900) Amount Budgeted: Aiscellaneous TRANSFERS IN O - THER FU39 11) Gas Tax Fund Amount Budgeted. Transfer In - Utilities (001-5510421265554-XXXX) less Road Maintenance street sweeping & storm drainage PrC Fund (39'113) op Amount Budgeted: Transfer In - Administration of Prop C Signal Projects Int. Waste Mgt Fd (39115) Amount Budgeted Transfer In - Street Sweeping (001-5554-45501) Storm Drainage (001-555445512) Transfer In - CDBG Fd (39125 ) A rt Budgetec �� 5,000 2,050 15,000 2,050 15,00( 15.00! 15,000 1,000 1,000 1.518 1,076,970 35,000 1,041,970 9.000 9,000 1R 165,000 20,000 0 06119!07 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY07- 08 Transfer In - COPS Fund (39126) Amount Budgeted: 194,450 290-D Team 142,150 Law Enforcement Technician Position - Partial 12,300 Special Services - School Traffic, Check Points, etc 40,000 Transfer In - AB 2766 (AQMD) Fund (39118) 0 Transfer In - Safe Parks Fund (39123) Amount Budgeted: 53,000 Youth Master Plan Implementation Personnel (Rec Specialist -.75) 53,000 PFA - Lease Payment Account 0 Economic Dev Fd Balance Reserves Amount Budgeted: 573,600 573,600 Economic Development Expenditures 573,600 17 06/19/07 EXPENDITURE DETAIL SECTION & DEPARTMENT 19 CITY OF DIAMOND BAR CITY OF DIAMOND BAR Department -Legislative • City Council City Attorney • City Manager/City Clerk 22 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2007-2008 Organization #: 001-4010 through 0014030 DEPARTMENT INCLUDES: City Council $175,640 City Attorney 240,000 City Manager/City Clerk's Office 953,690 23 06/19107 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 736,897 747,500 747,500 817,100 SUPPLIES 2,075 6,250 3,200 5,750 OPERATING EXPENDITURES 126,520 197,890 164,963 194,480 PROFESSIONAL SERVICES 264,651 368,600 388,600 348,500 CAPITAL OUTLAY 571 2,500 0 3,500 DEPARTMENTTOTAL $1,130,713 $1,322,740 $1,304,263 $1,369,330 DEPARTMENT INCLUDES: City Council $175,640 City Attorney 240,000 City Manager/City Clerk's Office 953,690 23 06/19107 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 PERSONNEL SERVICES 40010 40070 40080 40083 40084 Salaries City Paid Benefits Retirement SComp.Exp - hor�onen Disability Tn 40085 40090 Medicare Tenefit Allotment OTAL PERSONNEL SUPPLIES lies 41200 Operating Supp TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone of Equipment 42130 RentaULease Membership & Dues 42315 1,600 42320 Publications 42325 Meetings 42330 Travel -Conferences & Auto Allow 42335 Travel -Mileage 42340 Education & Training 54,000 TOTAL OPERATING EXP. DIVISION TOTAL DEPARTMENT: Legislative ONISION: City Council ORGANIZATION #: 001-4010 FY 2007-08 FY 2006-07 FY 2006-07 City Manager FY2005-06 Projected Recommended Actuals Adjusted Budget 300 46,611 44,800 44,800 4,900 46, 4,550 1,396 4,900 8,100 8,300 6,447400 8,100 1,600 400 81 400 300 300 0 700 1,608 950 950 54,000 57,350 52,602 54,000 113,450 117,600 108,744 113,450 25,000 773 1,750 700 700 1,750 1,750 773 1,750 1,500 2,000 666 0 500 500 456 500 2,500 2,790 2,102 2,700 1,600 2,900 1,371 2,700 300 300 50 300 100 200 0 200 3,000 4,000 4,107 4,000 25,000 13,539 25,000 8000 18 `1,000 18,600 14,500 18,000 1,500 2,000 600 31000 50,500 56,290 37,391 56,400 .. � nnn 171,600 164,650 175,64( 24 06119/07 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $175,640 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 117,600 City Council Members ($746/mo) 5.00 CC City Council Election SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,750 Misc Office Supplies 1,750 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 Telephone (42125) Cell Phones (5@ $45/mo plus minutes) Council Election Rental/Lease of Equipment (421 Cable Modem (5 @ 451mo) Membership & Dues (4231 ICSC CEWAER Amount Budgeted: 2,790 2,700 90 Amount Budgeted: 2,900 2,900 Amount Budgeted: 300 300 Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 4,000 League, Chamber, Misc 4,000 Travel -Conferences (42330) League, CCCA, Natl League, SCAG, Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Auto Allowance - 300/mo X 5 Education & Training (42340) CC/CM Team Training - League Amount Budgeted: 25,000 25,000 Amount Budgeted: 18,600 18,600 Amount Budgeted: 2,000 2,000 25 06/19/07 06/19/07 26 DEPARTMENT: Legislative CITY OF DIAMOND BAR DIVISION: City Attorney EXPENDITURES ORGANIZATION #: oo1-4020 ESTIMATED FY 2007-2008 FY 2007-06 FY2005-06 FY 2006-07 FY 2006-07 City Manager projected Recommended Actuals Adjusted Budget PROFESSIONAL SERVICES 109,431 95,000 90,000 75,000 110,000 140,000 44020 Prof Svcs -General Legal - Special Legal 42,658 140,000 40,000 44021 Prof Svcs 44023 Prof Svcs - Sp Lgl Code Ent 152,090 215,000 235,000 240,000 TOTAL PROF SVCS 215,000 235,000 240,000 DIVISION TOTAL 152,090 06/19/07 26 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $240,000 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 90,000 City Attorney 90,000 Special Legal Svcs (40021) Amount Budgeted: 110,000 Special Litigations 40,000 Muni Code - Rewrite 50,000 City Labor Attorney (previously in HR) 5,000 Legal Svcs - as required by IS 15,000 Special Legal Svcs - Code Enf (40023) Amount Budgeted: 40,000 City Prosecutor, County Dist Atty, Misc. 40,000 (Previously in Neighborhood Impr) 27 06/19/07 06/19/07 fm CITY OF DIAMOND BAR ARTMENT: Legislative [DIVISION: City Manager/ClerkESTIMATED EXPENDITURES ANIZATION #: 001-4030 FY 2007-2008 FY 2007-08 FY 2006-07 FY 2006-07 City Manager FY2Pro 'lie cled Recommended Acttualsuals Ad'usted Budget PERSONNEL SERVICES 465,758 462,5 00 462,500 1,000 519,500 1,500 40010 Salaries 499 1,000 6,000 6,450 40020 Over -Time Wages 3,800 6,000 83,500 93,050 40070 City Paid Benefits 84,561 B3,500 6,400 7,300 40080 Retirement Workers Comp. Exp. 1,033 6,400 2,850 2,850 3,200 7,550 40083 40084 Short/L.ong Term Disability 2,836 6,827 6,800 6,800 60,950 40085 Medicare 62,839 65,000 ,0 63344,05500 699,500 40090 Benefit Allotment 628,153 634 ,050 TOTAL PERSONNEL SUPPLIES 1,302 31000 2,500 3,000 1,000 41200 Operating Supplies Small Tools & Equipment 0 1,500 4,500 2,500 4,000 41300 TOTAL SUPPLIES 1 302 OPERATING EXPENDITURES 2,074 15,000 3,000 10,000 1,500 42115 Advertising 1,284 1,500 2,000 750 42125 Telephone 0 750 6,000 5,500 42200 Equipment Maintenance 4,822 5,500 3,000 3,000 42315 Membership & Dues 2,734 3,000 2,000 2,500 42320 Publications 4,617 3, 500 20,000 25,000 42325 Meetings 14,494 25,000 8,240 10,940 42330 Travel -Conferences &Auto Allow 6,578 9,240 8, 000 5,000 4,000 42335 Travel -Mileage 42340 Education & Training 5,835 46,692 70,000 64,223 75,000 138,190 42390 Elections TOTAL OPERATING EXP. 89,129 141,490 114,463 PROFESSIONAL SERVICES 112,561 153,600 153,600 153600 108,500 108,500 44000 Professional Services 112,561 153,600 , TOTAL PROF SVCS 1,000 CAPITAL OUTLAY 571 2,500 46220 Furniture 0 2,500 0 3,500 46235 Computer Equip -Software CAPITAL OUTLAY 571 2,500 TOTAL 936,140 904,613 953,690 DIVISION TOTAL 831,716 06/19/07 fm CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $953,690 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 699,500 City Manager 1.00 FT Asst. City Manager 0.70 FT City Clerk 1.00 FT Admin Records Coordinator .50 FT Senior Admin Analyst 1.00 FT Office Assistant II 1.35 FT 5.55 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc Small Tools 1,000 FAX Machine OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 10,000 Public hearing notices 10,000 (doesn't include LLADs) Telephone (42125) Amount Budgeted: 1,500 Cell phones 1,500 Equipment Maintenance (42200) Amount Budgeted: 750 Misc 750 Membership & Dues (42315) Amount Budgeted: 5,500 ICMA (2) CM/ACM SCAN NATOA (2) ACM/CM MMASC (3) ACM/SRMA SGVCMA ICSC (1) CM SGVACM M I SAC CCAC, IIMC, Natl Notary Assn, Nall Parliamentarians 29 06/19/07 CITY OF DIAMOND BAR CITY MANAGER ! CLERK (001-4030) BUDGET DISCUSSION FY07-08 Page 2 _ Publications (42320) Amount Budgeted: 3,000 Cable TV Publications, CA Public Sector 3,000 Directory, various City Attorney's Handbook from LOCC West Code Updates Meetings (42325) Amount Budgeted: 2,500 Various 2,500 Travel -Conferences (42330) Amount Budgeted: 25,000 Includes travel for City Mgr, ACM, SRMA 25,000 League, MMASC, COCA, ICMA,ICSC, etc League Election Conf-Monterey, CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 4,000 Westbrook Training - Clerk 2,500 Misc Training 1,500 Elections (42390) Amount Budgeted: 75,000 Countywide Election Services 50,000 Translation Services 5,000 Election Consulting Services 20,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 108,500 Minute Secretary - City Council Minutes 25,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 Municode Supplement 15,000 Temp Svcs 12,500 Miscellaneous 20,000 CAPITAL OUTLAY Furniture (46220) 1,000 Misc Furniture 1,000 Computer Equip -Software (46235) Amount Budgeted: 2,500 2,500 31 06/19107 CITY OF DIAMOND BAR Department -Admin. &Support • Finance Human Resources • Information Systems • General Government Public Information 32 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2007-2008 Organization #: 001-4050 through 001-4095 DEPARTMENT INCLUDES: Finance $407,800 Human Resources 243,620 FY 2007-08 930,910 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES $897,577 1,083,300 $977,000 $1,155,950 SUPPLIES 59,761 68,500 62,900 69,600 OPERATING EXPENDITURES 1,320,883 1,718,585 1,662,191 1,826,170 PROFESSIONAL SERVICES 357,539 893,312 874,100 614,750 CONTRACT SERVICES 27,744 39,750 30,022 52,300 CAPITAL OUTLAY 231,454 723,800 710,130 61,000 DEPARTMENT TOTAL $2,894,959 4,527,247 $4,316,343 $3,779,770 DEPARTMENT INCLUDES: Finance $407,800 Human Resources 243,620 Information Systems 930,910 General Govemment 1,684,150 Public Information 513,290 ADMINISTRATION AND SUPPORT Info Systems Human Resources 24.6% 6.4% Finance 10.8% Public Inforrna6on 13.6 General Govt 44.6% Total Department Expenditures - $3,779,770 33 06/19/07 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shortkong Term Disability 40085 Medicare 40090 Allotment 2,000 TOnefit TAL PERSONNEL SUPPLIES lies 41200 Operating Supp 41300 Small Tools & TOTAL SUPPLIES Equipment DEpAR►MEtiiT Admrn � Support,> Diu#514 Fitl�nGe . OPERATING EXPENDITURES 42110 42315 42320 Printing &Dues Membership Publications FY 2007-08 FY2 FY 2006-07 FY 2006-07 Projected City Manager Recommended Acttualsuals Adjusted Budget 200 208,008 240,250 240,250 1,700 253,900 2,000 1,466 2,000 3 050 3,600 1,643 3,050 43,600 43,600 45,500 2,050 39,021 368 1,950 1,950 1,500 1,550 1,309 1,500 3,550 3,700 3,046 3,550 33,050 33,950 31,616 33,050 328,650 346,250 286,476 328,950 75,000 43,250 22,467 1,000 1,300 1,500 200 538 200 1,300 1,700 538 1,200 0 OPERATING EXPENDITURES 42110 42315 42320 Printing &Dues Membership Publications 42325 42330 42335 42340 Meetings Travel -Conferences Travel -Mileage & Auto Allow Education & Training TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS CAPITAL OUTLAY 46220 Office Equip - Furniture 46230 Computer Equip - Hardware DIVISION TOTAL 34 06/19107 900 1,500 937 1,500 950 950 775 950 200 0 200 200 200 125 200 3,000 7,000 3,764 4,600 3,200 3,250 3,200 1,500 2,000 1,887 2,000 ,000 9,750 15,100 9,406 12,650 8,117 51,500 50,000 25, 000 17,500 25,750 14,350 25,000 75,000 43,250 22,467 76,500 1,500 571 0 0 0 1,000 0 1,500 571 1,000 414,700 407,800 34 06/19107 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 07-08 $407,800 Personnel (40010-40093) Amount Budgeted: 346,250 Finance Director 0.90 FT Senior Accountant 0.90 FT Accounting Technician 1.30 FT 3.10 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: Miscellaneous office supplies 1,500 1,500 Small Tools and Equipment (41300) Amount Budgeted: 200 Miscellaneous 200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR 300 Printing of Budget 800 Printing of Checks & Forms 400 Membership & Dues (42315) Amount Budgeted: 950 GFOA 600 CSMFO 200 CMTA 150 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 7,000 GFOA - Florida 3,500 CSMFO 1,500 Pentamation 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,250 Misc 250 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 2,000 PERS Update, FLSA Updates, GASB Tmg 2,000 35 06/19/07 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 07-08 Page 2 ' '�o`--- Prfessional services (44000) CAFR Info Misc - Vacation Coverage GASB 45 - OPEB Actuarial Svcs-ACctg & AUQliing 1 1 Audit Contract (with 3% increase) CAPITAL OU I LAT Office Equipment (46200) Furniture Amount Budgeted: 1,000 17,500 1,500 15,000 Amount Budgeted: 25,750 25,751 Amount Budgeted: 1,500 1 0 Misc Equip for rinanwc 36 06119107 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 40010 Salaries 84,331 75,800 70,000 44,200 40015 Bilingual Pay Differential Promotional Supplies 0 2,000 0 40030 Part -Time Wages TOTAL SUPPLIES 3,058 2,500 48,500 40070 City Paid Benefits 850 900 700 2,600 40080 Retirement 15,316 13,700 10,000 16,600 40083 Workers Comp. Exp. 172 650 600 950 40084 Short/Long Term Disability 514 600 400 600 40085 Medicare 1,185 1,150 800 1,350 40090 Benefit Allotment 11,250 9,700 8,000 12,050 40093 Benefits Admininstration 740 1,100 1,500 1,200 40095 Employee Severance 7,500 50,000 700 50,000 42340 TOTAL PERSONNEL 121,859 153,600 92,000 178,050 SUPPLIES 41200 Operating Supplies 616 500 800 500 41400 Promotional Supplies 2,442 2,000 1,000 1,500 TOTAL SUPPLIES 3,058 2,500 1,800 2,000 OPERATING EXPENDITURES 42110 Printing 61 400 400 400 42115 Advertising 2,855 2,000 2,000 2,000 42315 Membership & Dues 3,168 3,375 3,750 3,850 42320 Publications 505 300 500 42325 Meetings 1,425 2,000 500 2,000 42330 Travel -Conferences 3,890 4,500 2,000 5,000 42335 Travel-Mileage/Auto Allow 1,440 700 720 42340 Education & Training 2,645 6,700 1,500 6,000 42341 Employee Tuition Reimb 2,605 7,500 4,000 13,500 42345 Pre -Employment Screening 6,203 5,500 5,500 8,900 42346 Misc Employee Benefits 3,130 1,000 1,000 1,000 42347 Employee Recognition Prgm. 3,834 4,000 4,000 4,000 TOTAL OPERATING EXP. 30,321 38,715 25,350 47,870 PROFESSIONAL SERVICES 44000 Professional Services 9,437 42,600 30,000 15,700 44021 Prof Svcs - Special Legal 4,514 4,000 1,000 0 TOTAL PROF SVCS 13,952 46,600 31,000 15,700 DIVISION TOTAL 169,189 241,415 150,150 243,620 37 06/19/07 CITY OF DIAMOND BAR HUMAN RESOURCES BU GET DlSCDIVISION USS ON001-4060) FY07-08 $243,620 TOTAL BUDGET 40010-40095) Amount Budgeted: Personnel Full Time 0.05 FT Asst. City Manager 0.50FT Admin Records Coordinator 0.55 FT Part Time1.00 PT Human Resources Manager -112 Time Misc Admin Charges related to benefits not allocated to departments (Health Ins) Employee Severence Agreements Operating Supplies (41200) Miscellaneous office supplies Promotional Items (4'4 00) Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc OPERATING EXPENDITURES Printing (42110) Personnel Rules & Regulations Labor Law Posters Advertising (42115) Employment Ads Membership & Dues (42315) MMASC LCW - ERC (City Membership) SCPMA CALPELRA NPELRA SCPLRC Publications (42320) FLSA Publications Meetings (42325) Quarterly Employee Training Meetings Interview Panels Amount Budgeted: Amount Amount ted: Amount Amount Amount Amount 178,050 1,200 50,000 ------------- 500 500 1,500 1,500 400 200 200 2,001 2,000 50 3,000 50 300 300 150 500 1,500 500 05/19/07 38 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY07-08 Page 2 Travel -Conferences (4233 0) Amount Budgeted;1,000 5,000 CALPELRA Annual Conference 1,000 LCW Annual Conference 1,500 CalPERS Annual Conference 1,500 NPELRA Annual Conference Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education &Training (42340) Amount Budgeted: 6,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter 6,000 Training Employee Tuition Reimbursement (42341) Amount Budgeted: 13,500 Citywide Account ($1,500/Employee) 13,500 Estimated Participation 9 Employees Pre-employment Screening (42345) Amount Budgeted: 8,900 Live Scan (Fingerprinting) 3,000 5,900 Pre -Employment Physicals Regular Staff 3,500 Recreation Part Time Staff 1,200 Park Maint Part Time Staff 1,200 Misc Employee Benefits (42346) 1,000 Section 125 Benefits - Admin Charges 1,000 Employee Recognition Program (42347) Amount Budgeted: 4,000 4,000 Employee Appreciation Event PROFESSIONAL SERVICES 15,700 Professional Services (44000) Amount Budgeted: Bilingual Pay Testing Svcs 700 15,000 As Need Human Resources Svcs Prof Svcs -Special Legal (44021Amount Budgeted: g Personnel & Labor Attorney Services (moved to City Attorney) 39 06/19/07 OF DIAMOND BAR pE�ARTMENT Admrn � Support CITY olvstoN �pfaSystem� ESTIMATED EXPENDITURES oRGA#1ATi©N # ; v0.ao7.p FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Recommended Actuals Ad'usted Budget Projected PERSONNEL SERVICES 213,837 222,850 222,850 247,800 7,000 4001 0 Salaries 1,026 5,500 5,500 0 40020 Over -Time Wages 710 3,000 40030 Part-time Wages 1,781 2,450 2,450 44,400 40070 City Paid Benefits 38,914 40,250 40,250 3,650 40080 Retirement 1,531 3,300 3,300 1,550 Worker's Comp. Exp. 40083 Worker 1, 1,400 1,400 3,650 40084 short/Long Term Disability 3,181181 3,300 3,300 28,000 40085 Medicare 40090 Benefit Allotment 26,695 26,700 305,750 26,700 305,750 339,050 TOTAL PERSONNEL 288,981 SUPPLIES 11,048 6,600 6,600 6,900 7,500 operating Supplies 41200 Dp 9 pp 3,644 7,000 7,000 14,400 41300 Small Tools & Equipment 14,692 13,600 13,600 TOTAL SUPPLIES OPERATING EXPENDITURES 4,111 8,900 8,900 8,900 237,060 42125 Telephone 79 078 143,650 143,650 1,680 42205 Computer Maintenance 540 1,100 1,100 440 42315 Membership & Dues 129 440 440 1,480 42320 Publications 495 600 800 9,600 8,100 42325 Meetings Travel-Conferences/Researcf 7,033 9,600 4,200 4,200 4,200 42330 42335 Travel -Mileage &Auto Allow 97 1'973 0 7 70 7 ,600 7,600 10,000 271 860 42340 Education & Training 101, 176,090 176,290 , TOTAL OPERATING EXP. PROFESSIONAL SERVICES 64,264 334,000 334,000 179,400 37,400 44000 Professional Services 8,700 29,100 29,10 0 216,800 44030 Prof Svcs -Data Processing 72,964 363,100 363,100 TOTAL PROF SVCS CONTRACT SERVICES 27,744 28,250 28,522 39,800 39,800 45000 Contract Services 27,744 28,250 28,522 TOTAL CONTRACT SVCS. CAPITAL OUTLAY1,000 2,532 750 2,000 22,000 46220 Office Equipment -Furniture 107,547 183,300 183,300 24,000 46230 Computer Equip -Hardware 81 861 478,000 478,000 1,000 46235 Computer Equip -Software 399662,800 1,000 750 49,000 46250 Misc Equipment 192,339 663,300 698,051 1,550,090 1,550,062 930,910 DIVISION TOTAL 06/19!07 40 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 07-08 TOTAL BUDGET 930,910 PERSONNEL SERVICES Personnel (40010-40093) Full Time: Info Systems Director Network/GIS Engr IS Support Technician SUPPLIES Amount Budgeted: 0.85 FT 0.85 FT 0.85 FT 2.55 FT 339,050 Supplies (41200) Amount Budgeted: 6,900 Office Supplies 1,200 Spare Keyboards, Mice & Cables, etc. 1,200 SDLT Tapes & Cleaning Tapes 4,000 Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 7,500 Departmental Cable/Network Tools 1,000 GIS related tools & equipment 1,000 Spare Computer Parts 1,500 4,000 Printers (DBC & CH Replacements) 11,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,900 Toll-free Number 300 Network support wireless cards (2) 1,700 Telephone System Support (Programming) 3,250 Cell Telephone/Internet Access reimbursement (2) 2,400 Line Adds/Moves/Changes (Physical changes) 1,250 computer Maintenance (42205) Amount Budgeted: 237,060 software Maintenance: Departmental Applications 30,000 Municipal Software (CityView-Dev. Svcs) Finance - Pentamation - PLUS and GRS 28,500 Transcore (Traffic Signal Software - PW) 20,000 Document Imaging - Fortis (CM) 11,000 Recreation -Vermont Systems RecTrac 5,000 Tele -Works - Info -to -Go (Public Info) 7 975 Scala (DBTV3, Kiosk) 3,500 1,500 Pagemaker, Illustrator, Photoshop, etc. 575 Micro -paver, Mr. Sid, Time Tracker 400 City Clerk- FastTrack (ggone software) CM/HR - Keystone Leaming Systems 5,000 41 06119/07 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 07-08 Page 2 E -Government 3,980 Verisign SSL certs (renewal 4 sites) 960 eEye (Secure ISS) (3 Sites) 200 Domain Name Registration (4 domains) 400 Synercard Annual Renewal (Diamond Ride) 2,750 Fares (Property Data) 700 WebTrends 2,100 ScanAlert GIS Maintenance (ESRI, GeoPrise) 14,500 Telephone 750 MicroTel Software 650 MicroCall Software 850 Message on Hold Recordings Network/Utilities Microsoft Annual Enterprise Software Agreement 19,000 2,950 Inter -Tel System Software (PBX) 2,500 TracklT (Knowledge Base & Maint) 500 TracklT (Deploy) 320 eEye (IRIS) 200 Anixis (UAF) 200 GFI Languard Disk Defragmentation (Workstations) 700 1,350 Spysweeper Server and Desktop Imaging software 1,250 1,350 Wintemals System Commander (node) 2,100 Veritas (Software Maint & Sup) 1,500 Diskeeper Maintenance (Servers) 1,900 Surf Control 325 Kiwi Log Software Solarwinds Engineer (w11yr Maint.) 1,300 400 Orion Altima (NetZoom) 1,500 Trendmicro Spam Prevention Solution 2,500 Trendmicro Anti -Virus (Neatsuite) 2,200 Barracuda - Annual Maint 2,500 Win2Data - subscription Manager (Servers) 1,500 Wintemal Recovery Server (25 Servers) 6,250 Symantec Recovery GovIS (Contract Mgmt Software) 3,000 2,280 Retina - Annual Maint. 300 Quest - Spotlight on Exchange 1,200 Automate - Annual Maint Hardware Maintenance: 17,000 Cisco Equipment 1,750 F5 - VPN Hewlett Packard Tape Libraries (1 Year) 7,500 850 Fluke Annual Maint 1,695 Castelle (Fax Server) 900 Hewlett Packard IP Console (2) Disaster Recovery / Data -Disk Recovery: 5,000 Contingency funds for Data/Disk Recovery 06/19/07 42 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 07-08 Page 3 Amount Budgeted: 1,680 Membership and Dues (42315` 740 MISAC (ACM, Dir, Network Engr.) 225 MISAC (Best Practices Department Review) 150 Computer Security Institute 110 IEEE Computer Society 340 Help Desk Institute 115 Information Systems Security Assoc (ISSA) Amount Budgeted: 440 Publications (42320) 130 Exchange & Outlook Admin. Newsletter 50 Windows IT Pro 130 Windows Scripting Solutions 130 Windows IT Security Newsletter Meetings (42325) Amount Budgeted: 880 1,480 City Staff Training (8 Events Per Year) 4,000 300 2,000 GIS - Monthly Meetings 13,500 300 MISAC - Monthly Meeting Travel-Conferences/Research (42330) Amount Budgeted: 8,100 MISAC Annual Conference 1,800 1,800 Govt Technology Conference (Sacramento) Interop Conf - Las Vegas - Netwk/GIS Engr 4,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200 Auto Allowance - IS Director 3,000 1,200 Misc Travel costs MIS Tech Education and Training (42340) Amount Budgeted: 10,000 Microsoft Training 2,750 2,500 Cisco Training 2,750 Microsoft Office Suite Training 2,000 Report Writer Training (Cognos) PROFESSIONAL SERVICES Professional Services (44000) Budgeted: Amount Bud g 179,400 Microsoft Support 8,900 125,000 GIS Consulting Gartner/Forrester Research (WiFi, etc.) 5,500 Engineering & Other Special Needs (Comdyn) 20,000 20,000 Project Mgt System - Software/Consultant Prof Svcs -Data Processing (44030) Budgeted: Amount Bud g 500 37,400 T-1 Line Installation 15,600 T-1 Lines - 2 @ $650/mo 1,800 Web Off -Site Hosting 4,000 Web Development Costs 2,000 Web Update Costs 13,500 Internet Streaming Svcs (Granicus) 43 06/19/07 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 07-08 Page 4 CONTRACT SERVICES mount Budgeted: Contract A Services (45000) 21,500 Service Contract Toners & Printers (City Wide) 150 123Stat (Webtrac monitoring) 2,200 Hacker Safe Security testing 7,950 Off -Site Storage of Backup Tapes 8,000 Phone System HW Support & Maint CAPITAL OUT Office Furniture (46220) Misc Furniture Health or Safety Ergonomic Devices Hardware - Back Up Internet Connection Amount Budgeted: 39,800 2,000 2,000 22,000 1,000 21,000 Computer Equipment -Software: (46235) Amount Budgeted: 4,000 Addnl Microsoft Licensing (due to growth) 10,000 Pentamation - Customizing Modules 10,000 GIS Data Acquisition Budgeted; Budg Miscellaneous Equipment (46250) Amount1,000 Misc Equipment ,000 06!19/07 44 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 M;wl upportoYt090.._:' ::, FY 2007-0B FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 0 0 0 40083 Workers, Compensation 2 856 1,388 4,500 2,000 5,400 40086 Post Retirement Benefits 27 15,000 0 40090 Benefit Allotment Benefits Adm/Unemploymt 3,802 15,000 10,000 10,000 40093 TOTAL PERSONNEL 8,074 34,500 12,000 15,400 SUPPLIES23,000 0 21,218 23,000 23,000 3,265 41200 Operating Supplies 75 1,000 700 1,000 41300 Small Tools & Equipment 3,182 6,000 6,000 6,000 41400 Promotional Supplies 24,475 30,000 29,700 30,000 TOTAL SUPPLIES 55,000 OPERATING EXPENDITURES 8,881 18,000 16,000 19,000 42100 Photocopying 7,262 8,000 10,000 8,000 42110 Printing 2,277 2,000 2 ,500 2,500 42113 Engraving Svcs 754 1,000 0 42115 Advertising 25,114 30,000 35,000 35,000 42120 Postage 175 500 300 500 42121 Mailing Services 27,286 31,000 25,000 25,000 42125 Telephone (3) 0 0 42126 Utilities 31,330 23,000 28,000 30,000 42128 Banking Charges 133,309 158,040 158,000 158,040 42129 Banking Chgs-Bond Fees 8,089 5,200 5,200 2,800 42130 Rental/Lease of Equipment 759,773 986,660 910,660 1,018.000 42140 Rental/Lease of Real Prop 18,429 18,000 10,000 18,000 42200 Equipment Maintenance 1 7,880 10,900 8,000 6,900 42210 Maint. of Grounds/Bldgs 3,369 5,000 1,000 4,000 42310 Fuel 42,166 42,740 35,000 43,490 42315 Membership & Dues 1,190 1,500 1,500 1,800 42320 Publications 21,743 28,000 28,000 28,000 42325 Meetings 417 0 0 42330 Travel -Conferences 0 500 500 42395 Misc Expenditures TOTAL OPERATING EXP. 1,109,442 1,370,040 1,350,160 1,386,250 PROFESSIONAL SERVICES 127,842 163,100 170,000 183,500 44000 Professional Services 45,355 50,000 75,000 50,000 44010 Prof Svcs-Acctg & Auditing 173,197 213,100 245,000 233,500 TOTAL PROF SVCS CONTRACT SERVICES 0 10,000 0 10,000 45000 Contract Services 0 10,000 0 10,000 TOTAL CONTRACT SVCS. CAPITAL OUTLAY1,500 0 20,270 17,000 46200 Office Equipment 3,265 4,000 4,000 46220 Office Equip-Fumiture 0 2,500 2,500 46240 Communications Equip 0 28,230 28,230 1,000 46250 Misc Equipment 0 46310 Bldg Improvements -Civic Ctr 33.567 45,230 9,000 36,832 55,000 DIVISION TOTAL 1,352,019 1,712,640 1,682,090 1,684,150 4 5 06/19107 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $1,684,150 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 5,400 Health Benefit - Retiree Medical ($90/Mo-5 Retirees) 10,000 Unemployment Charges 15,400 SUPPLIES Amount Budgeted, 23,000 Operating Supplies (41200) 15,000 General Supply Room Supplies 6,000 Copy Paper 2,000 Kitchen Small Tools 8Equipment (41300) Amount Budgeted: 1,000 Misc Promotional Supplies (41400 ) Amount Budgeted: 2,000 City Pins 1,000 International Promotional Items 2,000 City Tiles 1,000 Misc Items OPERATING EXPENDITURES Amount Budgeted: Photocopying (42100) 19,000 Xerox copy charges Amount Budgetea: Printing (42110 ) 5,000 Printing of stationery, envelopes, forms etc 3,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: Engraving of tiles, placques etc 2,500 Advertising (42115) Amount Budgeted: 0 35,000 City-wide postage cnarges itit'luu,,,y - -- • - ing Services (42121) Special City wide mailings :phone (42125) City Hall Phones Nextel Charges eking Charges (421 28) Credit Card charges Banking Fees eking Charges -LOC Fees (42129) $250 per Transaction - 2/mo Trustee Fees Remarketing Fees Letter of Credit Fees 19,000 500 nnn Amount tsuageteu: 25,000 Amount Buagetea: 20,000 10,000 Amount Budgetea: 6,000 5,000 17,040 130,000 46 06/19107 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY07-08 Page 2 Rental/Lease of Equipment (42130) Amount Budgeted: 2,800 Nextel Repeater Site 300 1,000 Water/Coffee Equipment 1,500 Misc Rental/Lease of Real Prop (42140) Amount Budgeted: 1,002,720 Storage Unit Rents City Hall (21,810.00/mo) DB Center Lease (Principal) Payments DB Center Lease (Interest) Payments 16,000 261,720 255,000 470,000 Equipment Maintenance (42200) Amount Budgeted: 18,000 3 Pool Cars ,000 Copier Machine Maintenance 3,000 Blueprint Machine Maintenance 3,000 Painting of Vehicles/City identity 2,000 Office Equipment Maintenance 4,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 6,900 Misc City Hall Maintenance 3,000 Live Plants (Annual Cost) 2,700 Library Outdoor Planters - ($100/mo) 1,200 Fuel (42310) Amount Budgeted: 4,000 Pool Vehicles 4,000 Membership & Dues (42315) Amount Budgeted: 43,490 League of California Cities 15,500 3,640 C CCA 3,450 SGV COG` 4,900 S CAG National League of Cities 4,000 Four Comers Trans Coalition 10,000 500 W CCA Four Comers Assoc of Govts 1,500 Misc • Total cost of SGVCDG is $23,000(GF - $3,450; Prp A - $9,660; AQMD - $9,880) Publications (42320) Amount Budgeted: 1,800 Mise Newspapers 1,300 500 Meetings (42325) Amount Budgeted: 28,000 Supplies for City council meetings, task force mtgs 7,000 City Holiday celebration 12,000 Coffee Supplies 500 Delegations 1,5002,500 Legislative Dinners 4,500 Misc Meetings Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 06/19/07 47 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY07-08 Page 3 Professional Services (44000) Property Tax Admin - LA County AV Svcs - City Council Meetings Bank Courier Services Mediation Services Misc Prof Svcs-Acctg & Auditing (44010) Sales Tax & Transfer Tax auditing svcs CONTRACT SERVICES Contract Services (45000) Misc CAPITAL OUTLAY Office Equipment (46200) Misc Equipment - Office Equip -Furniture (46220) Misc Furniture Communications Equip (46240) Radio Repeater Misc Equipment (46250) Misc Amount Budgeted: 120,000 7,000 4,000 2,500 50,000 Amount Budgeted: 50,000 Amount Budgeted: 10,000 Amount Budgeted: Amount 183,500 10,000 1,500 1,500 4,000 4,000 Amount Buageteo: 2,500 Amount Budgeted: 1,000 06119/07 48 CITY OF DIAMOND BAR DEPARTMENT Admrn&Suppot DIVISION Rubhc 1Mprmafiori ESTIMATED EXPENDITURES oRGAt+11ZATION.;#,. OQ1-4095: FY 2007-2006 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Ad'usted Budget Projected Recommended PERSONNEL SERVICES 131,150 160,300 145,000 167,100 40010 Salaries 235 2,000 1,500 1,500 40020 Overtime Wages 14 872 25,500 25,500 32,200 40030 Part Time - Wages 1,466 2,700 2,300 2,900 40070 City Paid Benefits 21,105 33,550 31,000 35,700 40080 Retirement 541 3,450 3,200 3,600 40083 Worker's Comp. Exp. 709 1,150 1,000 1,250 40084 Short/Long Term Disability 3,046 2,750 2,100 3,050 40085 Medicare 19,064 29,100 27,000 29,900 40090 Benefit Allotment 192,187 260,500 238, 600 277,200 TOTAL PERSONNEL SUPPLIES 1,275 1,200 1,500 1,500 41200 Operating Supplies 15,723 20,000 15,000 20,000 41400 Promotional Supplies 16,998 21,200 16,500 21,500 TOTAL SUPPLIES OPERATING EXPENDITURES 4,019 19,500 18,000 19,500 42110 Printing 1,080 3,700 2,700 2,600 42112 Photography 19,900 30,000 20,000 23,500 42115 Advertising 39,497 44,500 44,500 43,350 42120 Postage 0 0 1,718 500 42121 Mailing Services 0 250 0 42130 Rental/Lease of Equipment 0 42141 Rental/Lease - Exhibition Sp 500 825 1,200 1,183 1,800 42315 Membership & Dues 1,000 500 500 42320 Publications 1,267 4,000 100 150 42325 Meetings 1,772 5,000 5,000 7,500 42330 Travel -Conferences 73 1,680 1,690 1,690 42335 Travel -Mileage & Auto Allow 1,450 10,500 5,000 4,000 42340 Education & Training 70,384 121,090 100,641 105,090 TOTAL OPERATING EXP. PROFESSIONAL SERVICES74,960 194,012 160,000 105,500 44000 Professional Services 74,960 194,012 160,000 105,500 TOTAL PROF SVCS CONTRACT SERVICES 0 1,500 1,500 2,500 45000 Contract Services 0 1,500 1,500 2,500 TOTAL CONTRACT SVCS. CAPITAL OUTLAY1 713 4,500 2,100 0 46220 Office Equipment -Furniture 46230 0 0 1,500 46250 Misc Equipment 1,713 4,500 2,100 1,500 DIVISION TOTAL 356,242 602,802 519,341 513,290 49 06/19107 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 07-08 TOTAL BUDGET $513,290 Personnel (40010-40093) Public Information Manager Public information Coordinator Total Pub Info Specialist (30 hr/wk) sUPPLIE Amount Budgeted: 1.00 FT 1.00 FT 2.00 FT 1.00 BPT 1.00 BPT 277,200 Supplies (41200) Amount Budgeted: 1,500 1,500 Misc Div Supplies 20,000 Promotional Supplies (41400) Amount Budgeted: Promotional give -a -ways - General 20,000 Special event give -a -ways (Birthday Party, Concerts, 4th of July, & Winter Snow Fest) Employee shirts/jackets Printing (42110) Amount Budgeted: City Services/Calendar booklet Misc. City Printing Special Projects (flyers, brochures, etc.) Photography Services (42112) Amount Budgeted: Special projects (for print; web; display, special events) Rec Guide cover photos (3000) 7,000 5,000 7,500 1,000 1,600 19,500 \dvertising (42115) Amount Budgeted: Local Publications (West Coast; Windmill;Weekly) 15,000 DBC Ads 5,000 Regional Publications: Misc 3,500 Amount Budgeted: � Postage (42120) 36,000 City News & Recreation Guide 1,000 Business Reply Mail Account Balance 350 Annual Permit Fees (BRM, Bulk Mail, etc) 6,000 Misc Mailings (2 citywide) -special projects ices (42121) Amount Bu( 50 JVv 500 06119107 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 07-08 Page 2 Rental/Lease - Equipment (42130) Amount Budgeted: 0 Rental/Lease - Exhibition Space (42141) Amount Budgeted: 0 Membership and Dues (42315) Amount Budgeted: City News Production (monthly) 1,800 CAPIO Membership 45,000 525 6,000 3CMA Membership 4,000 1,050 10,000 Video Production Svc 15,000 225 1,500 Publications (42320) Amount Budgeted: 500 Subscription Renewals 500 Meetings (42325) Amount Budgeted: 150 Misc Meetings 150 Travel -Conferences (42330) 7,500 3CMA Annual Conference 3,500 CAPIO Annual Conference 2,500 Granicus Conference 1,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,690 Auto Allow - Pub Info Mgr ($120/mo) 1,440 Misc. 250 Education and Training (42340) Amount Budgeted: 4,000 Software Training - Scala (DBTV) Advanced 1,500 Specialized - PhotoShop, PageMaker, Illustrator, etc. 2,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 105,500 City News Production (monthly) 24,000 Community Recreation Guide Production - quarterly 45,000 Misc. Newsletters - School District News 6,000 State of the City 4,000 Graphic Design Services 10,000 Video Production Svc 15,000 Translation Services 1,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 2,500 Misc (IE - AN Tech Svcs for Cable Channel 2,500 & Webstreaming Equipment) CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: Misc Equipment (46250) Amount Budgeted: 1,500 Misc Equipment 1,500 51 06/19/07 CITY OF DIAMOND BAR Department -Public Safety Law Enforcement Volunteer Patrol Fire Protection Animal Control Emergency Preparedness 52 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2007- 2008 Organization #: 001-4411 through 001-4440 DEPARTMENT INCLUDES: $5 333,500 Law Enforcement FY 2007-08 9,250 FY2005-06 FY 2006-07 FY 2006-07 City Manager Emergency Preparedness Actuals Adjusted Budget Projected Recommended 1,687 10,645 2,250 11,250 SUPPLIES OPERATING EXPENDITURES 20,964 29,790 15,867 25,290 PROFESSIONAL SERVICES 0 7,500 0 7,500 CONTRACT SERVICES 4,622,809 5,188,860 4,966,367 5,446,960 CAPITAL OUTLAY 3,695 34,145 21,145 17,000 DEPARTMENT TOTAL $4,649,155 $5,270,940 $5,005,629 $5,508,000 DEPARTMENT INCLUDES: $5 333,500 Law Enforcement Volunteer Patrol 9,250 Fire Protection 16,360 Animal Control 105,600 Emergency Preparedness 43,290 06/19/07 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42125 Telephone 42200 Equipment Maintenance 42325 Meetings 42361 Criminal Apprehension Awd 2,500 TOTAL OPERATING EXP. CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS -Sheriff /Special Evts 45405 CS -Parking Citation Admin 45410 CS -Crossing Guard Svcs TOTAL CONTRACT SVCS. DIVISION TOTAL DEPARTMENT: Public Safety DIVISION: Law Enforcement ORGANIZATION 9: 001-4411 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended 350 500 500 0 0 350 1,000 3,500 5,000 1,000 600 1,000 2,883 2,000 2,000 2,500 6,383 8,000 2,600 3,500 4,2,042 4,822,000 4,600,000 5,090,000 122,000,806 12277 110,000 110,000 17,000 17,000 15,109 93,186 17,000 100,000 100,000 100,000 5,049,000 4,827,000 5,329,000 4,526,143 4,532,526 5,057,000 4,829,950 5,333,500 54 06/19/07 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $5,333,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted, 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 2,500 2,500 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,090,000 SHERIFF'S CONTRACT BREAKDOWN Type of Service FY07 Contr Law Enf Units FY06-07 FY07-08 One -Man 56 -hour 10 2,923,353 3,141,727 One -Man 40 Hour (DUI Patrol) 1 208,812 224,410 One -Man No Relief (Community Relations) 1 189,828 204,008 Motorcycle 40 -hour 4 798,456 858,101 Community Service Assistant w/vehicle 1 52,465 56,384 Community Service Assistant wo/vehicle 1 43,300 46,535 Special Assignment Car (290-D) 1 131,619 141,451 Motorcycle Supervision - Sergeant 1 180,780 194,284 Law Enforcement Technician 1 69,007 74,162 Narcotics Deputy (STAR) 1 110,689 118,957 4,708,309 5,060,020 Costs above includes 6% liabililty assessment Special Investigations As Requested Helicopter Patrol 4 hours per mo 3,000 27,000 DB Fingerprint Program 24,000 CS -Sheriff /Special Evts (45402) Amount Budgeted: 122,000 Special Ck Points, Schl Enf 40,000 Calvary Chapel 82,000 CS -Parking Citation Admin (45405) Amount Budgeted: 17,000 17,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: For a total of 16 crossing guard locations 55 100,000 100,000 06/19/07 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES Y 2007-2008 DEPARTMENT: Public Safety DIVISION: Volunteer Patrol ORGANIZATION #: 001-4415 F FY 2007-08 FY2oos-0s FY 2006-07 FY 2006-07 City Manager Recommended Actuals Adjusted Budget Projected SUPPLIES 830 2,500 1,000 2,500 250 41200 Operating Supplies 0 250 41300 Small Tools &Equipment 830 2,750 1,000 2,750 TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42325 Meetings TOTAL OPERATING EXP. DIVISION TOTAL (5) 6,500 ,500 6,389 9,250 7,500 9,250 56 06/19/07 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $9,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES 6,500 Meetings (42325) Amount Budgeted: CCCA Bar-b-que 1,000 Annual Recognition Dinner 5,000 Neighborhood Watch Picnic 500 57 06/19/07 CITY OF DIAMOND BAR DEPARTMENT: Public Safety DIVISION: Fire Protection ESTIMATED EXPENDITURES ORGANIZATION #: 001-4421 FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 Projected City Manager Recommended Actuals Adjusted Budget SUPPLIES 395 0 0 41300 Small Tools & Equipment395 0 0 TOTAL SUPPLIES CONTRACT SERVICES Contract Services -Fire Dept 7,359 7,360 7,359 20,000 7,360 5,000 45404 45508 Cont Svc - Vegetation Contrl 7,359 20,000 27,360 27,359 12,360 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 13,145 13,145 4,000 4,000 46250 Misc Equipment 0 13,145 13,145 7,359 40,900 40,504 16,360 DIVISION TOTAL 06119/07 58 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $16,360 SUPPLIES 0 Small Tools and Equipment (41300) Amount Budgeted: CONTRACT SERVICES 7,360 Contract Services -Fire Dept (45404) Amount Budgeted: 7,360 Wildlands Fire contract Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: 5,000 5,000 Fire Breaks - Industry Prop CAPITAL OUTLAY 4,000 Misc Equipment (46250) Amount Budgeted: Training Computer and Projector 4,000 59 06/19/07 CITY OF DIAMOND BAR DEPARTMENT: Public Safety Control DIVISION: Animal ESTIMATED EXPE IDITURES ORGANIZATION #: 001-4431 FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 Projected City Manager Recommended Actuals Adjusted Budget CONTRACT SERVICES Svcs -Animal Cntrl 82,463 102,500 102,008 95,600 10,000 45403 Contract 45406 CS - Wild Animal Control 6,844 89,307 10,000 112,500 110000 , 12,008 105,600 TOTAL CONTRACT SVCS. 89,307 112,500 112,008 105,600 DIVISION TOTAL 06119/07 60 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $105,600 CONTRACT SERVICES Amount Budgeted: 95,600 CS -Animal Control (45403) Humane Society Contract - Based on 95,600 Contract d te CS -Wild Animal Control (45406) Amount Budge10,000 10,000 Coyote Control 61 06/19/07 CITY OF DIAMOND BAR 7,500 DEPARTMENT: Public Safety Prep DIVISION: Emergency ESTIMATED EXPENDITURES ORGANIZATION #: 001-4440 FY 2007-2008 3,695 7,000 8,000 7,000 4,500 12,500 21,000 FY 2007-08 13,000 FY2005-06 FY 2006-07 FY 2006-07 Projected City Manager Recommended Actuals Adjusted Budget 15,667 SUPPLIES5,000 857 700 5,000 2,500 41200 Operating Supplies 2,500 200 41300 Small Tools & Equipment 857 7,500 900 7,500 TOTAL SUPPLIES OPERATING EXPENDITURES 600 600 42110 Printing 4,215 4,440 2,000 4,440 1,500 42125 Telephone 320 1,500 800 1,000 42126 Utilities Rental/Lease - Equipment 945 1,000 800 150 42130 42140 Rental/Lease - Real Prop 251 150 500 200 500 42200 Equipment Maintenance 2,966 3,100 2,967 3,100 4,000 42315 Membership & Dues 325 4,000 15,290 42340 Education & Training 9,022 15,290 6,767 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn TOTAL PROF SVCS CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Misc Equipment 46310 Bldg Improvements -Civic Ctr DIVISION TOTAL 7 0 n 0 7,500 u 1,000 1,000 500 500 3,695 7,000 8,000 7,000 4,500 12,500 21,000 8,000 13,000 3,695 13,574 51,290 15,667 43,290 06119/07 62 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET Amount Budgeted: 4,440 1,440 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Supplies for EOG & Storage Shed: 2,500 replace water/food supplies. Amount Budgeted: 1,500 1,000 Sand and Bags for Fire Stations 1,000 Small Tools & Equipment (41300) Amount Budgeted: 2,500 Rental/ ease -Equipment (42130) Amount Budgeted: 2,500 OPERATING EXPENDITURES Amount Budgeted: 600 Printing (42110) 600 Telephone (42125) Amount Budgeted: 4,440 1,440 4 Emergency phones @ approx.$301mo Maintenance of EOG 3,000 5 Satellite Phones ($50 per month) Membership &Dues; (42315) Utilities (42126) Amount Budgeted: 1,500 500 Eastgate Reservoir site emergency power 1,000 EOG Radio Repeater/site lease Education & Training (42340) Amount Budgeted: Rental/ ease -Equipment (42130) Amount Budgeted: 1,000 Bard des - Public Works has a supply 1,500 2,500 500 Mobile Relay until permenant repeater 500 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD lease of Eastgate site - $150/yr 7,500 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOG 500 Membership &Dues; (42315) Amount Budgeted, 3,100 Area D Civil Defense Annual Membership 3,100 Education & Training (42340) Amount Budgeted: 4,000 CSTIlfable Top/Field Days 1,500 2,500 EOC Training PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted: 7,500 7,500 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 1,000 1,000 Page 2 Communications Equipment (46240) Amount 500 Budgeted: 500 DEARS Miscellaneous Misc Equipment (4625D) Amount Budgeted: 7,000 Misc 7,000 Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 4,500 EOC Improvements 4,500 63 06/19107 CITY OF DIAMOND BAR COMMUNITY & DEVELOPMENT SERVICES 65 CITY OF DIAMOND BAR Department —Development Services Planning • Building and Safety Neighborhood Improvement Economic Development 9-M CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2007- 2008 Organization #: 001.5210 through 001-5240 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES $buts,ulu ya01-,aou .D1jU,000 pa:vNvv SUPPLIES 5,552 11,500 3,800 10,500 OPERATING EXPENDITURES 36,614 73,090 40,320 75,090 PROFESSIONAL SERVICES 190,621 1,125,789 470,000 964,540 CONTRACT SERVICES 898,929 506,150 563,500 457,430 CAPITAL OUTLAY 3,565 7,000 500 3,500 DEPARTMENTTOTAL $1,743,291 $2,675,879 $1,817,620 $2,467,360 DEPARTMENT INCLUDES: Planning $975,580 Building and Safety 456,130 Neighborhood Improvement 317,450 Economic Development 718,200 DEVELOPMENT SERVICES Planning 39.5% Economic Development 29.1% ^;:` w :;#;• f� Building and Safety i; 18.5% Neighborhood Improvement 12.9% Total Department Expenditures - $2,467,360 06/19/07 67 CITY OF DIAMOND BAR 42110 DEPARTMENT corn development EXPENDITURES Advertising RII/LSION Planning ESTIMATED 42200 ORGANIZATION # Od1 5210`; FY 2007-2008 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 FY 2007-08 1,000 FY2005-06 FY 2006-07 FY 2006-07 City Manager Recommended 5,000 Actuals Adjusted Bud et Projected 3,200 1,020 PERSONNEL SERVICES 278,073 335,250 250,000 350,450 40010 Salaries 2,512 3,500 3,000 3,500 40020 Over -Time Wages 10,850 12,250 12,250 15,100 40030 Part -Time Salaries 1,777 4,650 4,000 5,300 40070 City Paid Benefits 48,117 60,550 46,000 62,800 40080 Retirement 986 5,850 5,000 6,150 40083 Worker's Comp. Exp. 1,615 2,050 1,600 2,150 40084 Short/Long Term Disability 4,845 5,900 4,000 6,250 40085 Medicare 38,8 52,300 45,000 53,750 40090 Benefit Allotment 387,674 482,500 370,850 505,450 TOTAL PERSONNEL SUPPLIES 3,772 3,500 3,000 3,500 41200 Operating Supplies 3,000 1,000 41300 Small Tools & Equipment 3.772 6,500 3,000 4,500 TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,000 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44210 Planning - Regional 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 3,500 TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DIVISION TOTAL 2,908 7,000 5,000 7,000 5,000 2,046 5,000 1,000 600 600 537 600 1,850 0 824 1,850 3,500 , 3500 3,500 983 1,500 2,000 1,500 833 1,000 1,000 1,000 3,690 6,000 5,000 6,000 4,640 1,747 4,640 3,200 1,020 1,500 1,795 15,363 1,500 32,590 22,320 32,590 36,803 46,588 95,000 52,000 8,000 6,500 8,000 29,540 7,000 18,000 19,540 20,460 23,308 381,303 125,000 3,000 15,000 15 15,000 10,000 910 25,000 25,000 25,000 87,982 505,431 270,000 429,540 3,124 4,000 500 2,000 1,500 441 3,565 1,500 5,500 500 3,500 498,355 1,032,521 666,670 975,580 06/19/07 68 CITY OF DIAMOND BAR 505,450 SUPPLIES Amount Budgeted: 3,500 Operating Supplies (41200) Budgeted: Small Tools &Equipment Amount 1,000 1,000 Small tools & Equipment OPERATINU rxrcroul I ur' Amount Budgeted: Printing (42110) General Plan, Development Code, Maps, Public Information Advertising (42115) Amount Budgeted: Legal Ads - General Plan, Development Code, Zone Change, Special Projects, Annexations Telephone (42125) Amount Budgeted: CD Director - Phone Equipment Maintenance (42200) Amount Budgeted: Microfiche Machine, time clock 7,000 7,000 5,000 5,000 600 600 1,850 Membership &Dues (42315) Amount Budgeted: 3,500 APA, AEP, AICP, etc Publications (42320) Amount Budgeted: 1,500 A AAA ings (42325) Amount Budgeted: SGVCOGPD, Misc. 69 06/19/07 PLANNING (001-5210) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $975,580 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full-time 0.05 FT Asst. City Manager 0.25 FT Com Dev Director 0,80 FT Planning Manager 1.00 FT Associate Planner 1.00 FT Development Svcs Assoc. 0.80 FT Sr. Admin Assistant 1,00 FT Planning Technician 4,90 FT Part -Time 1.00 PT Planning Intern 505,450 SUPPLIES Amount Budgeted: 3,500 Operating Supplies (41200) Budgeted: Small Tools &Equipment Amount 1,000 1,000 Small tools & Equipment OPERATINU rxrcroul I ur' Amount Budgeted: Printing (42110) General Plan, Development Code, Maps, Public Information Advertising (42115) Amount Budgeted: Legal Ads - General Plan, Development Code, Zone Change, Special Projects, Annexations Telephone (42125) Amount Budgeted: CD Director - Phone Equipment Maintenance (42200) Amount Budgeted: Microfiche Machine, time clock 7,000 7,000 5,000 5,000 600 600 1,850 Membership &Dues (42315) Amount Budgeted: 3,500 APA, AEP, AICP, etc Publications (42320) Amount Budgeted: 1,500 A AAA ings (42325) Amount Budgeted: SGVCOGPD, Misc. 69 06/19/07 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY07- 08 Page 2 6,000 elAmount Budgeted: -Conferences (42330) 6,000 APA, AEP, League PCI (Monterey) travel -Mileage &Auto Allow (42335) Amount Budgeted: 4 640 Reimbursement Auto Allow - Com Dev Director ( $2501rno) Auto Allow - Planning Manager ($1201mo) 200 3,000 1,440 A cnn Education & Training (42340) • �--' Amount Budgetea: 1,500 APA, AEP, League, UCI, UCLA PROFESSIONAL SERVICES Amount Budgeted: 52,000 Professional Services (44000) 10,000 Recording Secretary - Dennis 2,000 Temp Svcs 40,000 Fee Study Commission Compensation (44100) Comm Amount Budgeted: 8,000 8,000 Planning Commission �n An Planning -Regional (44210) Consultation - Neely(legislative) Ated: Planning - General Plan (44220) mount Budge250,000 General Plan update & Annexations 50,000 Housing Element 15 19,540 wAn nnr Amount tfu0geieu- Prof Svcs -Environmental (44240) 15,000 On -Call Services - Environmental 10,000 ?rot Svcs -Landscape Architecture (44245) Amount Budgeted: 10,000 On -Call Services - Architecture AG AAn Amount Budgeted: �..,..__ Planning - Projects (44250) 25,000 On -Call Services CAPITAL OUTLAY2,000 Amount Budgeted: Office Equipment (46200) 2,000 Planning Manager Amount Budgeted: 1,500 Office Equipment -Furniture (46220) 1,500 Pinnnina Manager 70 06/19/07 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 DEPARTMENT Com Development DIVISION ;: Building & Safety ORGANIZATICIN M OD1-5220 DIVISION TOTAL 746,844 462,150 536,500 456,130 71 06/19/07 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 47,950 47,950 49,900 40010 Salaries 500 500 500 40020 Over -Time Wages 40030 Part -Time Salaries 0 1,000 1,000 1,100 40070 City Paid Benefits 8,700 8,700 8,950 4 0080 Retirement 400 400 400 40083 Worker's Comp. Exp. 300 300 350 40084 Short/Long Term Disability 700 750 40085 Medicare 700 10,450 10,450 10,750 40090 Benefit Allotment 0 70,000 70,000 72,700 TOTAL PERSONNEL SUPPLIES 500 500 41200 Operating Supplies 3,000 1,000 41300 Small Tools & Equipment 0 1,500 TOTAL SUPPLIES 0 3,500 OPERATING EXPENDITURES 4,000 42110 Printing 4,000 42310 Fuel 500 500 42315 Membership & Dues 0 42325 Meetings 1,000 42330 Travel -Conferences 1,000 42340 Education & Training 0 4,500 0 6,500 TOTAL OPERATING EXP. CONTRACT SERVICES 698,038 384,150 466,500 45000 Contract Services 375,430 45201 CS -Building & Safety TOTAL CONTRACT SVCS. 48,806 746,844 384,150 466,500 375,430 DIVISION TOTAL 746,844 462,150 536,500 456,130 71 06/19/07 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $456,130 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Permit Technician 1.00 FT 1.00 FT 72,700 SUPPLIES 500 Operating Supplies (41200) Amount Budgeted: 500 Budgeted: Budg Small Tools 8 Equipment Amount1,000 1,000 OPERATING ExNtnui i UMCO Amount Budgeted: 4,000 Printing (42110) 4,000 Printing of Forms Budgeted: dge Membership &Dues (42315) Amount Bu500 500 Meetings (42325) Amount Budgeted: Budgeted- d Buge Travel -Conferences (42330) Amount 1,000 1,000 Budgeted: d Bug Education &Training (42340) Amount 1,000 11000 CONTRACT 5ERVK+t, 375,430 Contract Svcs - Building & Safety (45201) Amount Budgeted: The Contractor receives 60%of revenue collected. Annually, contract is adjusted to pay the cost of half of a Permit Technician at $36,350 reduction Anticpated revenues from development of: - Chili's restaurant - Chung - Millenium - Country Hills renovations - Panda Express building - OffCe/retail tenant improvements - Singh 16 lots -3,000 sqft homes - JCC 99 units - 3,600 sgft 06/19/07 72 CITY OF DIAMOND BAR DEPARTf1ilENT corn DeVeiapme[�t imp D11fIS1011 Ne�g}�borhooa ESTIMATED EXPENDITURES Of2GANIZATION #: ..._ Opt 5230:. FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Recommended Actuals Adjusted Budget Projected PERSONNEL SERVICES 123,671 151,600 151,600 162,000 40010 Salaries 1731 3,000 1,000 4,000 40020 Over -Time Wages 0 26,050 0 40030 Part -Time Salaries 1,735 3,150 2,500 2,950 40070 City Paid Benefits 22,091 32,100 28,000 29,050 40080 Retirement 426 3,350 2,500 3,050 40083 Worker's Comp. Exp. 740 1,100 800 1,000 40084 Short/Long Term Disability 1,824 3,700 2,300 2,350 40085 Medicare 24,852 33,550 26,000 29,150 40090 Benefit Allotment 177,071 257,600 214,700 233,550 TOTAL PERSONNEL SUPPLIES Operating Supplies 1,775 1,500 300 1,500 2,000 41200 41300 Small Tools &Equipment 0 2,000 3,500 300 3,500 TOTAL SUPPLIES 1,775 OPERATING EXPENDITURES 1,200 1,200 42110 Printing 2122 1,,155 3,000 3,000 3,000 3,500 42200 Equipment Maintenance 3,375 3,500 3,000 42310 Fuel 42315 Membership & Dues 185 600 300 600 600 300 42325 Meetings 0 600 600 42330 Travel -Conferences 28 28 42335 Travel -Mileage & Auto Allow 381 1,20- 600 1,200 42340 Education & Training 8,246 10,400 7,200 10,400 TOTAL OPERATING EXP. CONTRACT SERVICES 45213 CS -Code Enforcement 45520 CS -Graffiti Removal TOTAL CONTRACT SVCS. DIVISION TOTAL 31,448 47.830 40,000 15,000 70,000 70,000 110,000 70,000 266,370 381,500 307,200 317,450 73 06/19/07 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $317,450 Personnel (40010-40093) Full-time Com Dev Director Planning Manager Neighborhood Improvement Officer Sr. Admin Assistant Office Assistant 11 SUPPLIES Operating Supplies (41200) Small Tools &Equipment (41300) Amount Budgeted: 233,550 0.20 FT 0.10 FT 2.00 FT 0.10 FT 0.30 FT 2.70 FT Amount Budgeted: 1,500 1,500 nnn Amount Budgeted: 2,000 OPERATING EXPENDITURES1,200 Amount Budgeted: Printing (42110) 1,200 CNTC Notices, Brochures, handouts 3,000 Equipment Maintenance (42200) Amount Budgeted: 3,000 Dodge, Ford - NIO Vehicles Amount Budgeted: 3,500 Fuel (42310) 3,500 NIO Vehicles (2) 600 Membership & Dues (42315) Amount Budgeted: 600 SCCEO (2), CCEOA (2) eted: 300 Amount Budg300 Meetings (42325) SCCEO, CCEAO, CALBO eoo Travel -Conferences (42330) Amount Budgeted, SCCEO,CCEOA, CALBO 42340 Education &Training ( ) Amount Budgeted: SCCEO, CCEOA, CALBO CONTRACT SERVICES Code Enforcement ( i 3) Amount Budgeted: Contract Svcs - City Prosecutor, County Dist Atty, Sc (moved to City Attorney) CS - Graffiti Removal (45520) Amount Budgeted 74 600 1,200 1,200 0 0 70,000 70,000 06/19/07 CITY OF DIAMOND BAR pEPARTIVIENT Cnm{7evelopmerlt' DI1(IS10N i=con D:eueloprrint ESTIMATED EXPENDITURES o�GANlzanoN #.... 00, 5240 . FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 33,473 107,250 99,900 108,000 40010 Salaries 270 0 100 500 40020 Over Time Wages 232 950 850 2,350 40070 City Paid Benefits 5,453 19,400 18,200 19,350 40080 Retirement 115 2,100 1,800 2,100 40083 Worker's Comp. Exp. 183 700 600 700 40084 Short/Long Term Disability 483 1,600 1,450 1,600 40085 Medicare 3 327 10,250 9,000 10,000 40090 Benefit Allotment 43,535 142,250 131,900 144,600 TOTAL PERSONNEL SUPPLIES 5 1,000 500 1,000 41200 Operating Supplies 5 1,000 500 1,000 OPERATING EXPENDITURES 2,314 1,000 600 1,000 42110 Printing 2,312 10,000 10,000 42115 Advertising 5 770 9,500 8,000 9,500 42315 Membership & Dues 429 1,000 1,000 1,000 42320 Publications 1,773 2,500 1,000 2,500 42330 Travel -Conferences 43 42335 Travel -Mileage & Auto Allow365 1,600 200 1,600 42340 Education &Training 13,005 25,600 10,800 25,600 TOTAL OPERATING EXP. PROFESSIONAL SERVICES535,000 102,639 620,358 200,000 44000 Professional Services 102,639 620,358 200,000 535,000 TOTAL PROF SVGS CONTRACT SERVICES 24,000 12,000 12,000 12,000 45000 Contract Services 24,000 12,000 12,000 12,000 CAPITAL OUTLAY953 725 0 0 46305 Real Estate Acquisition 953,725 0 0 0 DIVISION TOTAL 801,208 355,200 718,200 1,136,910 75 06/19/07 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-5240) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $718,200 Personnel (40010-40093) Full Time Asst. City Manager Com Dev Director Planning Manager Sr. Admin Assistant SUPPLIES Operating Supplies (41200) OPERATING EXPENDITUR Printing (42110) Amount Budgeted: 144,600 0.20 FT 0.50 FT 0.10 FT 0.10 FT 0.90 FT Amount Budgeted: 1,000 Amount Budgeted: 1,000 an nnn 42115) Amount Buagetea: - - Wvertising ( 10,000 Trade Publication Advertisements e cnn (42315) Amount Budgeted: Membership 8Dues CALED, CRA, ULI, ICSC SGV Economic Partnership Amount Budgeted: Publications (42320) Crittenden, LA Business Journal, Misc. 9,500 1,000 snn - el -Conferences (42330) Amount Buagetea: 2,500 CALED (1), CRA (1), ICSC (2) 4 ann Education and Training ( 42340) Amount Budgetea: - 1,600 CALED (1), CRA 0), ICSC (2) - Seminars PROFESSIONAL SERVICES535,000 Amount Budgeted: 44000 Professional Services ( ) 20,000 Property Appraisals - 150,000 Economic Development Consultants (Real Estate Advisors, Financial) Kosmont / KMA - Specific Plans for 350,000 Economic Development Site D area, K mart area, Tres Her. Area Honda site area 15,000 Marketing material 76 06/19/07 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-5240) BUDGET DISCUSSION FY07- 08 Page 2 CONTRACT SERVIGES Amount Budgeted: 12,000 Contract Services (45000) 12,000 Chamber of Commerce Contract CAPITAL OUTLAY Amount Budgeted: Real Estate Acquisition (46305) 77 06/19/07 CITY OF DIAMOND BAR Department -Community Services • Community Services Administration Diamond Bar Center • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park P anter a Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park Recreation 78 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2007-2008 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Community Services Administration $613,430 Diamond Bar Center 864,330 Park Operations 849,360 Recreation 1,611,625 COMMUNITY SERVICES Park Operations Diamond Bar Center 21.6% 22.0% FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES $1,320,737 $1,682,600 $1,673,530 $1,784,795 SUPPLIES 121,812 132,075 121,375 140,740 OPERATING EXPENDITURES 708,408 856,652 764,749 989,790 PROFESSIONAL SERVICES 25,673 45,350 37,420 32,350 CONTRACT SERVICES 728,801 886,975 896,800 898,170 CAPITAL OUTLAY 50,275 213,238 169,988 92,900 DEPARTMENT TOTAL $2,955,706 $3,816,890 $3,663,862 $3,938,745 DEPARTMENT INCLUDES: Community Services Administration $613,430 Diamond Bar Center 864,330 Park Operations 849,360 Recreation 1,611,625 COMMUNITY SERVICES Park Operations Diamond Bar Center 21.6% 22.0% CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42335 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 9,550 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 Special Studies TOTAL PROF SVCS DEPARTMENT: Community Svcs DIVISION:'Parks Admin. ORGANIZATION 011175310 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended 163,679 243,220 243,220 293,600 8,676 9,500 7,000 9,500 68,164 55,280 55,280 111,800 986 3,490 3,490 4,550 28,912 44,090 44,090 52,600 1,166 9,960 9,960 9,550 969 1,540 1,540 1,800 7,775 12,500 12,500 12,850 25,943 37,260 37,260 44,750 306,269 416,840 414,340 541,000 7,262 7,850 7,850 2,850 4,122 1,500 1,500 1,500 11,384 9,350 9,350 4,350 497 550 550 550 801 2,650 1,700 2,650 4,701 7,500 3,000 7,500 33 450 0 450 7,928 7,500 7,500 7,500 450 800 500 800 437 600 200 600 16 500 100 500 8,544 12,410 7,000 11,630 1,778 3,000 3,000 3,000 0 1,500 100 1,500 25,185 37,460 23,650 36,680 16,773 21,200 15,000 21,200 15,000 15,000 5,000 16,773 36,200 30,000 26,200 CONTRACT SERVICES 45518 CS -Storm Damage 0 450 0 450 TOTAL CONTRACT SVCS. 0 450 0 450 CAPITAL OUTLAY 46250 Misc Equipment 571 9,750 9,500 4,750 571 9,750 9,500 4,750 DIVISION TOTAL 360,182 510,050 486,840 613,430 06/19/07 80 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY07- 08 $613,430 Personnel (40010-40093) Amount Budgeted: 531,500 Full Time Amount Budgeted: Community Services Director 0.515 FT Sr. Admin Assistant 1.000 FT Parks & Maint Superintendent 1.000 FT Parks & Maint Supervisor .600 FT Parks & Maint Inspector/Technician 1.000 FT Staff Work Boots 4.115 FT Intermittent Part Time Amount Budgeted: Facility Attendent I - 2,401 hrs @ D -Step 4.000 IPT Facility Attendent It - 2,241 hrs @ D -Step 3.000 IPT Maintenance Worker I -1,250 hrs @ D -Step 2,000 IPT Maintenance Worker Il - 1,980 hrs @D -Step 2.000 IPT 350 11,000 IPT Overtime Wages (40020) 9,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,850 2, 500 Operating Supplies 350 Staff Work Boots Small Tools 8� Equipment (41300) Amount Budgeted: 1,500 Small Tools and Equipment 1,500 OPERATING EXPENDITURES Amount Budgeted: 550 Telephone (42125) 550 Cell Phone Reimbursement -- Director Rent allLease of Equipment (42130) Budgeted: Amount Bud g 2,650 2,500 Uniforms Water Cooler Rental — Parks Office 150 Equipment Maintenance (42200) Amount Budged: te 7,500 Equipment Maintenance 7,500 Maint. of Grounds/Bldgs (42210) d Amount Budgete: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 7,500 7,500 Fuel Membership &Dues (4231Amount Budgeted: 5) 800 800 Membership & Dues 81 06/19/07 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY07- 08 Page 2 600 Publications (42320) Amount Budgeted: 600 Publications rnn Meetings (42325) Amount Budgeted: """ 500 Meetings Travel -Conferences (42330) Amount Budgeted: 11,630 CPRS Conf in Long Beach - Commissioners & Admin Staff (February 26-29,2008) 2,400 Registration for 3 staff/5 commissioners 800 Institutes —8 @ $100 1,440 Per Diem — 8 @ 4 days 320 Parking Mgmnt Academy - JPIA 1,350 Registration for 2 staff 250 Accommodations 260 Per Diem — 2 @ 3 days Pacific Southwest Maintenance Management School 4,810 at Lake Arrowhead — (November 2008) � nnn gavel -Mileage &Auto Allow (42335) Amount Budgetea: Com Svcs Director - Auto Allowance ($250/mo) Education &Training (42340) Amount Budgeted: Training Seminars 3,000 1,500 PROFESSIONAL SERVICES Amount Budgeted: Professional Services (44000) 2,200 Minute Secretary 15,000 Grant Writer 41000 Holiday Banner Installation &Removal Special Studies (44300) Amount Budgeted: Trails Master Plan Update CONTRACT SERVICES Contract Services (45300) CS -Storm Damage (45518) Amount Budgeted: Storm Damage 5,000 450 21,200 r nn;; 0 7r --n CAPITAL OUTLAY Amount Budgeted: 4,750 Misc Equipment (46250) 4,750 400 new American flags and 150 brackets for blvds. 06/19/07 82 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 DEPARTMENT: Community Svcs DIVISION: D -Bar Center ORGANIZATION #: 001-5333 83 06/19!07 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager _ Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 53,062 65,400 65,400 64,600 40010 Salaries 5,000 0 5,000 40020 Over -Time Wages 102,529 217,800 217,800 193,200 40030 Part -Time Salaries 208 1,000 1,000 1,100 40070 City Paid Benefits 8,761 11,800 11,800 11,600 40080 Retirement 1035 7,170 7,170 6,670 40083 Worker's Comp. Exp. , 294 400 400 400 40084 Short/Long Term Disability 8,613 16,450 16,450 15,750 40085 Medicare 10,169 10,800 10,800 10,750 40090 Benefit Allotment TOTAL PERSONNEL 184,671 335,820 330,820 309,070 SUPPLIES 46,259 50,000 45,000 51,800 41200 Operating Supplies 673 500 0 0 41300 Small Tools & Equipment 46,933 50,500 45,000 51,800 TOTAL SUPPLIES OPERATING EXPENDITURES 2,860 12,000 10,000 12,000 42110 Printing 2,979 4,800 4,800 4,800 42125 Telephone 80,240 118,900 103,500 103,500 42126 Utilities 8 42130 RentallLease of Equipment 2 801 6,700 3,500 6,700 42200 Equipment Maintenance 79,832 79,300 65,000 110,300 42210 of G 168,719 221,700 186,800 237,300 TOTMainEoundstBidgs TOTAL OPERATING EXP. OPERATING CONTRACT SERVICES 217,485 256,730 256,730 254,010 45300 CS -Community Svcs 217,485 256,730 256,730 254,010 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 6.578 2,600 2,000 0 46250 Misc Equipment 32,67240,400 10,000 12,150 46410 Capital improvements 39,251 43,000 12,000 12,150 DIVISION TOTAL 657,058 907,750 831,350 864,330 83 06/19!07 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $864,330 Personnel (40010-40093) Amount Budgeted: $304,070 Full Time .40 FT Parks and Maintenance Supervisor .60 FT Rec Specialist II 1.00 FT Part Time Com Svcs Coord (19 hrs/wk) (Step D) 4.00 PT Facility Attendent 1(2,540 hrs) (Step D) 4.00 PT Facility Attendent It (2,020 hrs) (Step D) 4.00 PT Maintenance Worker 1(1,250 hrs) (Step D) 2.00 PT Com Svcs Leader 1 (1,465 hrs) (Step D) 4.00 PT Com Svcs Leader 11 (2,180hrs) (Step D) 5.00 PT Replacement Flags 23,00 PT 5,000 Overtime SUPPLIES Amount Budgeted: Operating Supplies (41200) 51,800 15,000 Hardware Supplies 19,000 Electrical/Lighting Supplies 3,000 Office Supplies 900 Glass Repair Materials 3,900 Paint and Painting Supplies 3,500 Replacement Flags 2,500 Uniforms/Shirts 2,000 Cleaning Supplies 500 Color Copier Toner 700 Filters for Ice Machine 800 Sanyo Projector Bulbs - 2 each @ $400 Small Tools and Equipment (41300) Amount Budgetea: OPERATING EXPENDITURES Amount Budgeted: 12,000 Printing (42110) 12,000 Marketing Materials & Rental Information Brochures Amount Budgeted: 4,800 Telephone (42125) 3,600 Office Telephone 1,200 Pay Telephone Amount Budgeted: Utilities (42126) 10,000 Gas 3,500 Water 90,000 Edison 06/19/07 84 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY07- 08 Palae 2 d te: Equipment Maintenance (42200) Amount Budge5,000 6,700 Audio Video Systems Service 1,200 Copy Machine Service (B&W Copier) 500 Color Copier Service Maint. of Grounds/Bldgs (42210) Amount Budgeted: - 110,300 Slurry Seal Parking Lots 22,000 10,000 Repair Decomposed Granite Trails 16,000 Electrical Services 42,000 Building Maintenance Services 6,000 Pressure Washing Service 1,800 Building Security Monitoring 3,000 Doors, Locks and Keys Service 1,800 Roofing Services 5,800 Carpet Cleaning — Quarterly 900 Smart Power Panels for AN Power Back-up 400 Security Doors for AN System Preventor Cage (on Su mmitridge Drive) 600 Back Flow CONTRACT SERVICES Amount Budgeted: CS Svcs (45300) 254,010 -Community Building Maintenance Contract w14 FT Contract Staff (3.4% CPI) 0,000 162,000 Pest Control Contract Maintenance Contract (ValleyCrest- 3.5% CPI) 65,140 Landscape HVAC Inspection & Maintenance Contract 3,000 Water Element Chemical Treatment & Maintenance Contract 1,970 1,900 Indoor Plant Maintenance Contract Physicals for PT Facility Attendants (moved to HR) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 12,150d t dgee: Capital Improvements (46410) Amount Bu12,150 Replace Linoleum in Sycamore, Maple and Pine Rooms 85 06/19/07 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs Operations DIVISION: Park ESTIMATED EXPENDITURES ORGANIZATION #: 001-5340 FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 Projected City Manager Recommended Actuals Adiusted Bud et SUPPLIES 4,086 11,200 6,000 11,200 0 41200 Operating Supplies Small Tools &Equipment 216 28 28 6,028 11,200 41300 TOTAL SUPPLIES 4,302 11,228 OPERATING EXPENDITURES 4,660 8,400 8,000 8,400 42125 Telephone 180,864 224,300 211,100 211,100 0 42126 Utilities 42130 Rental/Lease of Equipment 3,783 4,700 160,872 700 160,872 275,750 42210 Maint. of Grounds/Bldgs 162,157 351,464 398,272 380,672 495,250 TOTAL OPERATING EXP. CONTRACT SERVICES 230 977 275,510 275,510 283,910 283,910 45300 CS -Community Svcs 230,977 275,510 275,510 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 5,846 45,500 36,500 22,000 37,000 Equipment 46250 Misc Equpm 1,500 85,000 82,000 59,000 46410 Capital improvements 7,348 130,500 118,500 594,090 815,510 780,710 849,360 DIVISION TOTAL 06119107 86 TOTAL BUDGET CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY07- 08 $849,360 SUPPLIES Operating Supplies (41200) Amount Budgeted: 11,200 Heritage Community Ctr 5,000 3,000 Parks Supplies 2,500 Doggie Walk Bags 700 Staff Work Boots Small Tools & Equipment (41300) 0 Small Tools and Equipment OPERATING EXPENDITURES Amount Budgeted: 8,400 Telephone (42125) 1,200 Heritage Park 1,200 Heritage Community Ctr 1,200 Maplehill Pk 1,200 Pantera Pk 1,200 Peterson Pk 1,200 Reagan Pk 1,200 Sycamore Cyn Amount Budgeted: 211,100 Utilities (42126) 11,600 Paul Grow Park 11,000 Water 600 Electric 10,100 Heritage Park 9,000 Water 1,100 Electric 15,000 Heritage Community Ctr Water - Included with Heritage Park Electric 15,000 21,000 Lorbeer Lights 9,000 Water 12,000 Electric 13,500 Maplehill Pk 11,000 Water W 2,500 Electric 46,000 Pantera Pk 33,000 Water W 13,000 Electric 27,000 Peterson Pk 22,000 Water W 5,000 Electric 12,000 Reagan Pk 9,000 Water 3,000 Electric 8,900 Starshine Pk 8,000 Water 900 Electric 87 06/19/07 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY07- 08 Page 2 30,000 Summitridge 30,000 Water Electric - Included w/DBC 16,000 Sycamore Cyn 11,000 Water 5,000 Electric ft Rental/Lease of Equipment Amount Budgeted: int. of Grounds/Bldgs (42210) Amount Budgeted: 27 Paul Grow Park 2,000 Misc Maintenance 13,000 Heritage Park 6,500 Resurface Basketball Court Field Light Electrical Shed 1,200 Replace Rusted Doors on Replace 2 Clogged Drinking Fountain Drain Sumps 4,000 6,000 Misc maintenance Mise Maintenance 3,800 Heritage Community Ctr Building Maintenance Contract (3.4% CPI) 5,800 4,000 a:......,.�intcnanCP IVI 0aw.. ,..•••-..__ Mapiehill Pk Resurface Tennis Courts Install New Tennis Court Screens Resurface Basketball Court Misc maintenance Pantera Pk Building Maintenance Contract (3.4% CPI Incr) Paint Wrought Iron Fences Replace Security Light Base Bezels Renovate Snack Bar Floors, Counters, Lights, Paint Install New Tennis Court Screens Re -Surface Tennis Courts Re -Surface Court Key Areas Misc maintenance Peterson Pk Paint Wrought Iron Fences Renovate Snack Bar Floors, Counters, Lights, Paint Removal of Poison Oak Adjacent to Hiking Trail Misc maintenance 19,500 7,000 6,500 3,050 4,000 1,500 4,000 7,000 13,000 9,000 5,000 4,000 2,000 8,000 Reagan Pk4,000 Replace 2 Clogged Drinking Fountain Drain Sumps 7,000 Install New Tennis Court Screens 19,500 Resurface Tennis Courts 13,000 Resurface Basketball Courts Replace Rotted Wooden Trellis on 2 Shade Structures 5,000 7,000 Misc maintenance Starshine Pk 2,000 Misc maintenance Summitridge Park/DBC 3,800 Misc maintenance 88 06/19/07 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY07- 08 Sycamore Cyn Park Cleaning of Creek Area Sump Pump Maintenance Ground Squirrel Control Misc maintenance Weed Removal/Fire Breaks Removal of p_ Adjacent Adjacent to Hiki Page 3 Trail Lorbeer Football Field Refurbish Middle Field/As needed Maintenance 4,000 10,000 3,600 3,000 10,000 46,800 CONTRACT Strcvwr-a Amount Budgeted: CS -Community Svcs (45300) Landscape Maintenance Contract 100,880 ValleyCrest Contract (Includes 3.5% CPI) Paul Grow Park 19,975 13,557 Heritage Park 15,960 Maplehill Park 23,411 Ronald Reagan Park 7,970 Starshine Park 15,970 Sycamore Canyon Park 4,037 Trail Head at Sycamore Canyon Park ValleyCrest Contract (includes anticipated 3.5% CPI increase) 183,030 Pantera Park 4,620 5 41,46,83835 Peterson Park Lorbeer Football Field Summit Ridge Park (incl. w/Diamond Bar Center) 283,910 CAPITAL OUTLAY 22,000 Amount Budgeted: Misc Equipment (46250) 22,000 Replacement Chairs for Heritage Park Community Center Capital Improvements (4641Amount Budgeted: 0) 7,250 37,000 Paul C. Grow Park Ath Field Turf Reconditioning 12,750 Pantera & Peterson Park Ath Field Turf Reconditioning 17,000 Design of New Play Equipment for Paul C Grow & Maplehill 89 06/19/07 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs Recreation DIVISION: ESTIMATED EXPENDITURES ORGANIZATION 9: 001-5350 FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Projected Recommended Actuals Adjusted Budget PERSONNEL SERVICES 381'114 440,350 440,350 453,000 16,425 40010 Salaries 40020 Over -Time Wages 78946 7 14,570 234,700 13,000 234,700 221,860 40030 Part -Time Salaries 20621 , 7,151 9,950 9,950 10,250 92,800 40070 City Paid Benefits 80,929 90,900 90,900 13,420 14,170 40080 Retirement Workers Comp. Exp. 2,630 13,420 3,100 3,100 3,200 40083 40084 Short/Long Term Disability 2,712 18,334 16,000 16,000 19,520 103,400 40085 Medicare Benefit Allotment 98,195 106,950 929,940 106,950 928,370 934,725 40090 TOTAL PERSONNEL 829,797 SUPPLIES lies Operating Supp • 59,193 60,997 60,997 60,997 60,997 73,390 73,390 41200 TOTAL SUPPLIES 59,193 OPERATING EXPENDITURES 11,017 13,040 12,000 12,600 50 42110 Printing 0 50 0 1,000 1,400 42112 Photography 0 1,000 100 250 42115 Advertising 64 250 9,562 11,620 42120 Postage Charges Rental/Lease of Equipment 8,302 9,710 71,07 5 50, 000 79,780 42130 42140 Rental/Lease of Real Prop 49,738 596 1,500 1,000 1,500 1,780 42200 Equipment Maintenance 2335 , 1,885 1,780 1,600 1,080 42315 Membership & Dues 642 1,090 4,000 4,520 42325 Meetings 42330 Travel - Conferences 3,209 956 5,7 80 1,940 1,940 1,940 2,240 42335 Travel -Mileage & Auto Allow 2582 2,255 1,000 88,760 42340 Education & Training 58,415 63,665 63,665 25,980 32,040 42353 City Birthday Party Admissions -Youth Activities 25,186 25,980 199,220 173,627 220,560 42410 TOTAL OPERATING EXP. 163,040 PROFESSIONAL SERVICES 5 521 6,000 4,0 00 3,000 3,150 44000 Professional Services 3,380 3,150 3,420 0 44100 Commission Compensation 06,150 7,420 44300 Special Studies 8,900 9,150 TOTAL PROF SVCS CONTRACT SERVICES CONT 85,323 136,025 136,025 125,640 16,850 CS -Community Svcs CS -Concerts in the Park 18,310 19,575 54,300 19,575 45,000 35,550 45305 45310 CS -Excursions 44,791 150,226 163,960 163,960 181,760 359,800 45320 CS -Contract Classes 298,650 373,860 364,560 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46230 46250 Misc Equipment DIVISION TOTAL 3,105 Z9 3 105 29 29, 17,000 17,000 1,362,685 1,603,155 1,564,962 1,611,625 06/19/07 90 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY07-08 TOTAL BUDGET $1,611,625 Personnel (40010-40093) Full Time Community Svcs Director Recreation Services Manager Admin Assistant Recreation Specialist Recreation Specialist II CS Coordinator (Seniors) CS Coordinator Regular Part -Time CS Leader 1 (20 hrs) CS Leader Il (30 hrs) Seasonal Part Time CS Coord.-Day Camp/Youth Master Plan Implementation (990 hrs @ D -Step) CS Coord= Lorbeer (1,920 hrs @ C -Step) CS Workers (440 hrs @ C -Step) CS Leader 1 (3,289 hrs @ C -Step) CS Leader It (4,457 hrs @ C -Step) Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event 19th Birthday Party Adult Excursions Sunday at the Center Winter Snow Fest YMP & Youth in Action Candy Cane Craft Fair Spring Art Show Amount Budgeted: 0.485 FT 1.000 FT 1.000 FT 2.000 FT .400 FT 0.690 FT 2.000 FT 7.575 FT 1.00 RPT 2.00 RPT 3.00 RPT 2.00 SPT 2.00 SPT 3.00 SPT 13.00 SPT 15.00 SPT 35.00 SPT Amount Budgeted: 932 366 1,000 1,379 3,200 3,780 700 2,500 2,080 313 175 918,300 SUPPLIE5 Operating Supplies (41200) Amount Budgeted: 4,000 Haunted House/FFF 2,385 Easter Egg Hunt 3,320 Youth Soccer 9,010 Youth Basketball 325 Adult Volleyball 300 Candy Cane Craft Fair 1,000 Senior Excursions 16,425 73,390 06/19/07 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY07-08 Paae 2 Spring Art Show Senior dances/programs Adult Basketball Day Camp Staff Shirts YMP Imp & D64 Youth Adult Excursions Volunteen Program -T-Shirts Tiny Tots Youth Baseball Winter Snow Fest Concerts in the Park Contract Classes Staff One Pitch Tourney Sunday at the Center Veterans Recognition Arbor Day Celebration Fourth of July Movies Under the Stars Youth Indoor Soccer Program OP Printing (42110) Concerts in the Park Day Camp Winter Snowtest Youth Basketball Youth Baseball Youth Soccer Easter Egg Hunt Haunted House & Fall Fun Festival Arbor Day Celebration Sunday at the Center Tiny Tots Candy Cane Craft Fair Senior Programs Contract Classes Veterans Recognition Armed Forces Banners Brochures Fourth of July Movies Under the Stars Spring Art Show ttlf Bands Amount Budgeted: 500 7,000 3,950 7,200 2,000 3,000 730 600 6,500 8,320 3,900 1,730 500 620 100 900 800 1,050 400 3,250 1,500 600 450 650 650 600 400 400 100 700 200 400 750 500 600 300 1,200 1,500 500 600 12,600 Ba e o Amount Budgeted: 50 50 Photography (42112) Fourth of July Amount Budgeted: 1,400 Advertising (42115) 800 Haunted House/FFF 600 4th of July 06/19/07 92 age Charges (42120) Business Reply Account CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY07-08 Page 3 Amount Budgeted: 250 250 Rental/Lease of Equipment (42130) te: 11,620 Amount Budged Summer Concerts — Hot/Cold Sink 3,220 2,250 Winter Snowfest 280 Fireworks Show 1,600 Sound System 1,800 Restrooms/Sinks 1,000 Traffic Control Equipment 1,500 Security Lighting — 2 Light Towers 250 Stage Lights 120 of Real Prop (42140) d: t 79,780 Amount Budgee Rental/Lease 3,400 Youth Soccer 11,550 Youth Basketball 8,400 Youth Basketball - Practice (Lorbeer) 3,200 Youth Indoor Soccer 2,400 Adult Volleyball 25,080 Adult Basketball 21,500 Contract Classes 4,000 4th of July (DB High School) 150 Winter Snow Fest 100 Easter Egg Hunt Budgeted: Equipment Maintenance (42200) Amount 1,500 1,500 Vehicle Maint Computer Maintenance (42205) Amount Budgeted: 0 Rec Trac Annual Maintenance Fee - IS Budget ibership & Dues (42315) C.P.R.S. Membership (7 Staff) Lem (2 staff) S.C.M.A.F. Membership (4 Staff) Meetings (42325) C.P.R.S. Seminars S.C.M.A.F. Sports Institute (4 staff) CPRS District X111 Meetings Concert Share Meeting Amount Budgeted: 1,050 550 180 Amount Budgeted: 1,080 250 200 600 30 Travel -Conferences (42330) Amount Budgeted: 4,520 C.P.R.S. Conference - Long Beach 2008 2,100 Conference Registration 7 staff @ $300 280 Parking 1,260 Per Diem for 7 staff/4 days Bass Lake Senior Conference 110 Registration 1 staff @110 470 Accomodations 1 staff @ 3 nights @ 130 180 Per Diem for 1 staff/4 days 120 Gasoline for City Car 600 miles 93 06/19/07 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY07-08 Page 4 el -Mileage & Auto Allow (42335) Staff Mileage 120Imo) Recreation Mgr - Mileage ($ Amount Budgeteo: 500 1,440 42340 Amount Budgeted: ducation &Training ( ) Day Camp Contract Classes Tiny Tots Amount City Birthday Party 42353) Banners (New Vertical Banners with install &removal) Budgeted: Special Event Insurance Restroom/Sink Rental Sound System Rental Equipment Rental - Tables, Chairs, Generators, Canopies Contract Staff/Security Rides/Attractions Non Profit's Organizations Revenue Share Commemorative Pins Decoration/Signs Game Prizes Facility Rental - PUSD Food Reimbursement Birthday Cakes/Supplies Wrist Bands Flyers/Posters/Promotion Council & Commission Shirts Kwik Covers Admissions -Youth Activities (42410) Amount Budgeted: Day Camp - Excursions Tiny Tots Volunteens PROFESSIONAL SERVICES Amount Budgeted: Professional Services (44000) Temp Svcs - Vacation Coverage missioner compensation (44100) __ .- C-Arzi—f„ n 14 mtos/Year Studies (44300) Amount Amount Budgeceu: 540 1,160 540 1,940 Odn m man 13,000 v 1,500 1,700 800 8,500 1,800 18,100 12,000 550 6,900 1,650 250 550 360 500 500 600 500 32,040 30,810 480 750 3,000 3,000 3,150 150 0 n 06/19/07 94 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY07-08 CONTRACT StKv1Lt01 CS -Community Svcs (45300) Amount Budgeted: 125,640 Adult Basketball Officials 48 24,9 50000 Tiny Tots 375 Staff One Pitch Tourney 2,000 Volunteens 650 Daycamp — Safety Show 4,620 Youth Basketball Officials 800 Youth Baseball Clinic 15,330 Winter Snow Fest - 2008 65 tons of snow 10,000 Sound System 750 450 Special Event Insurance 350 Food Vendor Reimbursement Event Security 280 3,500 Revenue Split w/Organizations 21,075 Senior Program 950 Haunted House/Fall Fun Festival Special Event Insurance 350 600 Revenue Split w/Organizations (FFF) Candy Cane Craft Fair 750 450 Easter Egg Hunt Liability Insurance 23,600 Fireworks Show -- 2007 15,500 Fireworks 5,00 Entertainment 6 00 Video Voice Over 500 5 Balloons/Decorations 2,000 Insurance Veterans Recognition - Entertainment/Caterer 2,619 Physicals for PT Recreation Staff (moved to HR) Tutoring (US Dept of Ed Grant) 5,000 Armed Forces Banners (Total Cost -50 Bnrs) 13,263 Movies under the Stars 6,000 Movie Rentals 2,600 Food Vendor Reimbursement 400 Special Event Insurance 1,500 Advertisement 1,500 1,600 Spring Art Show 300 Special Event Insurance 500 Banners 800 Band for 3 hours 1,110 Battle of Bands 950 Sound System 160 Security 16,850 Concerts in the Park (45305) 9,000 Bands -- 7 Concerts 3,500 Sound System 750 Concessionaire Reimbursements 1,500 Advertising 1,500 Special Event Insurance 600 Annual ASCAP Registration 0 Banners - see Misc Equipment 06/19/07 95 CS -Excursions (45310) Adult Excursions gExcursions CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY07-08 Page 6 Amount Budgeted: 17,550 18,000 35,550 ernor Amount Budgeted: 181,760 CS -Contract Classes (45320) 180,800 Contract Class Instructors 960 Finger Printing for Contract Class Instructors @ $32 AL OUTLA Misc Equipment (46250) Amount Budgeted: Hunt Fencing and Posts for Easter Egg Concerts in Park Banner Replacement 97 2,000 15,000 17,000 06/19/07 CITY OF DIAMOND BAR Department - Public Works Public Works Administration Engineering • Road Maintenance • Landscape Maintenance CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2007-2008 Organization #: 001-5510 through 001-5558 FY 2007-08 FY2005-06 FY 2006-07 FY 2006 -OT City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES $501,248 $597,070 $590,570 $824,020 35,144 37,500 33,100 41,200 SUPPLIES OPERATING EXPENDITURES 43,405 77,820 66,700 79,800 PROFESSIONAL SERVICES 260,664 348,064 312,264 233,000 1,591,986 1,578,207 1,438,420 1,529,290 CONTRACT SERVICES 7,294 14,000 11,700 9,000 CAPITAL OUTLAY DEPARTMENT TOTAL $2,439,741 $2,652,661 $2,452,754 $2,716,310 DEPARTMENT INCLUDES: $782,650 PW Administration 355,900 Engineering 1,226,970 Road Maintenance 350,790 Landscape Maintenance PUB=WORKS PW Administration 28 3% Engineering 13.1% CITY OF DIAMOND BAR =DEPARTMENT:PublicsESTIMATED Admin510 EXPENDITURES FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Ad'usted Budget Projected Recommended PERSONNEL SERVICES 209,500 203,920 200,000 296,450 40010 Salaries 866 1,000 600 1,000 40020 Over -Time Wages 3,281 0 40030 Part -Time Salaries 1,718 2,600 2,600 4,100 40070 City Paid Benefits 36,610 36,900 36,000 53,100 40080 Retirement 727 3,650 3,500 3,900 40083 Worker's Comp. Exp. 1,228 1,300 1,200 1,850 40084 Short/Long Term Disability 3,316 2,950 2,920 4,300 40085 Medicare 40090 Benefit Allotment 29,050 28,050 280,370 28,050 274,870 39,900 404,600 TOTAL PERSONNEL 286,296 SUPPLIES 2, 5,000 5,000 5,000 500 41200 Operating Supplies 137 137 500 100 41300 Small Tools & Equipment 2,620 5,500 5,100 5,500 TOTAL SUPPLIES OPERATING EXPENDITURES 5,000 6,000 7,000 42110 Printing 4,230 1,215 6,000 2,600 3,500 42115 Advertising 0 500 550 42125 Telephone 18,429 35,000 35,000 35,000 1,000 42126 Utilities 42315 Membership & Dues 785 1,000 1,000 1,000 500 1,000 42320 Publications 446 1,076 2,000 1,600 2,000 42325 Meetings 0 2,000 1,000 4,000 42330 Travel -Conferences 2, 3120 3,000 3,000 42335 Travel -Mileage & Auto Allow 2,779393 4500 , 1,000 3,500 42340 Education & Training 31,313 59,620 52,200 60,550 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 204,630 231,064 231,064 120,000 44000 Professional Services 1,665 3,000 1,200 3,000 65,000 44100 Commissioner Comp Prof Svcs -Environmental 13,609 60,000 30,000 262,264 188,000 44240 TOTAL PROF SVCS 219,904 284,064 CONTRACT SERVICES 86,9 70,000 94,500 50,000 45221 CS -Eng'sneering 45223 CS - Plan Checking 78 78 30,000 10,000 45,000 45227 CS - Inspection 42,298 12,037 20,000 15,000 25,000 120,000 45530 CS - Industrial Waste 141,357 120,000 119,500 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 1,000 300 1,000 46200 Office Equipment 1,713 2,000 1,200 2,000 1,000 46220 Office Equip -Furniture 195 1,000 200 4,000 46250 Misc Equipment 1,908 4,000 1,700 683,399 763,554 715,634 782,650 DIVISION TOTAL 06/19/07 100 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY07-08 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Management Analyst Senior Engineer Assoc Engineer Jr. Engineer Sr Management Analyst Sr Admin Assistant SUPPLIES Operating Supplies (41200) Misc. Office Supplies Small Tools & Equipment (41300) Misc. Tools $782,650 Amount Budgeted: 404,600 0.75 FT 0.10 FT 0.40 FT 0.25 FT 0.95 FT 0.40 FT 0.80 FT 3.65 FT Amount Budgeted: 5,000 5,000 Amount Budgeted: 500 OPERATING EXPENDITURES Amount Budgeted: 7,000 Printing (42110) Plans, Specifications, Reports, Notices, and 3,500 Flyers 3,500 NTMP Notices & Surveys advertising (42115) Amount Budgeted: Educational program(s) and mailings related to public works/traffic/parking/street 3,500 sweeping activities Amount Budgeted: 550 Telephone (42125) Public Works Director - Cell Phone 550 Allowance Amount Budgeted: 35,000 Utilities (42126) 35,000 Traffic signals Membership & Dues (42315) Amount Budgeted: 11000 1,000 APWA, ASCE, MSA, TCSA. lications (42320) Amount Budgeted: Various Professionat/Trade Magazines 1,000 101 06/19/07 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY07-08 PROFt5tiJUNAL Amount Budgeted: Professional Services (44000) Page 2 Temporary Services for vacation coverage 5,000 5,000 Meetings (42325) 10,000 ACE and Misc.Traffic Mgt Programs 50,000 Amount Budgeted: 50,000 2,000 Public Works and Traffic Engineering Commissioner Compensation (44100) 2,000 T&T Commission Workshops/Seminars Prof Svcs -Environmental (44240) Amount Budgeted: 65,000 NPDES Permit/Compliance due to Travel -Conferences (42330) Amount Budgeted: 15,000 4,000 League of California Cities- Public Works Permit Fees (Sewer Sys Overflow & 20,000 NPDES) Officers Institute Annual Conference, APWA CPR Membership 3,000 Conference T&T Commissioner Wkshops/Conf 1,000 Amount Budgeted:3,000 3,000 Travel -Mileage &Auto Allow (42335) Public Works Director - Auto Allowance Education & Train ing (42340) Budgeted: dge Amount Bu 3,500 Trainings/Workshops 3,500 PROFt5tiJUNAL Amount Budgeted: Professional Services (44000) 120,000 Temporary Services for vacation coverage 5,000 5,000 Minute Secretary 10,000 ACE and Misc.Traffic Mgt Programs 50,000 Citywide Traffic Signal Timing Plan 50,000 DB Traffic Mgt Center Support Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 65,000 NPDES Permit/Compliance due to 25,000 increased enforcement/requirements. 15,000 TMDL Studies Permit Fees (Sewer Sys Overflow & 20,000 NPDES) 5,000 CPR Membership CONTRACT SEKvltaa Amount Budgeted: 50,000 CS - Engineering (45221) 50,000 As needed basis -non fee based projects CS -Inspection (45227) Amount Budgeted: 45,000 Grading, sewer, storm drains, and various 45,000 development improvements. CS -Industrial Waste (45530) Amount Budgeted: 25,000 L.A.County Dept. of Public Works: Plan 25,000 Checks, Permits, and Enforcements. 06/19/07 102 CAPITAL OUTLAY Office Equipment (46200) Office Equip -Furniture (46220) CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY07-08 Page 3 Amount Budgeted: 1,000 1,000 n nnn Amount Buagetea: 2,000 • �-- Misc Equipment (46250) Amount Budgetea: 1,000 103 06/19/07 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2007-2008 DEPARTMENT: Public Works DIVISION: Engineering ORGANIZATION #: 001-5551 06119/07 104 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended PERSONNEL SERVICES 58,821 103,500 103,500 153,450 40010 Salaries 237 1,000 40020 Over -time Wages 547 1,350 1,350 1,900 40070 City Paid Benefits 9,621 18,700 18,700 27,500 40080 Retirement 218 2,100 2,100 3,100 40083 Worker's Comp. Exp. 323 650 650 950 40084 Short/Long Term Disability 849 1,550 1,550 2,250 40085 Medicare 10,085 14,600 14,600 20,000 40090 Benefit Allotment 80,702 143,450 142,450 209,150 TOTAL PERSONNEL OPERATING EXPENDITURES 500 1,050 42315 Membership & Dues 0 21 500 200 500 42325 Meetings595 500 500 42330 Travel -Conferences 92 200 200 42335 Travel -Mileage & Auto Allow 1,107 1,000 800 1,000 42340 Education & Training 1,815 2,700 1,000 3,250 TOTAL OPERATING EXP. CONTRACT SERVICES 45000 Contract Services 39,901 8,430 67,900 50,000 30,000 45221 CS - Engineering 38,630 50,000 55,000 40,000 45222 CS - Traffic 95,271 37,500 50,000 52,500 45223 CS - Plan Checking 14,283 15,000 5,000 15,000 45224 CS - Soils 2,500 3,000 45226 CS - Surveying 2,500 3,000 45227 CS - Inspection TOTAL CONTRACT SVCS. 196,515 175,400 160,000 143,500 DIVISION TOTAL 279,032 321,550 303,450 355,900 06119/07 104 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY07-08 $355,900 Personnel (40010-40093) Amount Budgeted: 209,150 Senior Engineer 0.60 FT Assoc Engineer 1.35 FT 1.95 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,050 APWA(Senior, Associate & Junior Engineers) 450600 ASCE(Senior, Associate & Junior Engineers) 500 Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, and SCAG. Travel -Conferences (42330) Amount Bu500 500 d: t dgee APWA Amount Budgeted: 200 Travel -Mileage & Auto Allow (42335) 200 Misc. trips Amount Bu1,000 1,000 d: t dgee Education &Training (42340) APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 Misc. engineering studies/reports on an as 30,000 needed basis CS -Traffic Engr (45222) Amount Budgeted: 40,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. 40,000 Amount Budgeted: 52,500 CS -Plan Checking 45223) Crooked Creek Homes, South Pointe/JCC, TM53430 (Cheung), Kaiser, Chilis, Panda, lot line adjustment, certificate of correction, grading, sewer and storm drain Plans. 52,500 Amount Budgeted: 15,000 CS -Soils (45224) As needed basis 15,000 Amount Budgeted: 3,000 CS -Surveying (45226) 3,000 As needed basis d: t d Bugee CS -Inspection (45227) Amount 3,000 3,000 As needed basis 06/19!07 105 O5 CITY OF DIAMOND BAR DEPARTMENT: Public Works Maintenance DIVISION: Road ESTIMATED EXPENDITURES ORGANIZATION #: 001-5554 FY 2006-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Pro'ected Recommended Actuals Adjusted Budget PERSONNEL SERVICES 93,302 119,650 119,650 148,060 500 40010 Salaries 130 500 500 2,500 40020 Over-Time Wages 1,327 2 200 2,200 26,520 40070 City Paid Benefits 16,952 21,600 21,600 3,890 40080 Retirement 583 3,400 3,400 900 40083 Workers Comp. Exp. 568 750 750 2,150 40084 Short/Long Term Disability 1,349 1,750 1,750 25,750 40085 Medicare 40090 Benefit Allotment 20,039 23,400 173,250 23,400 173,250 210,270 TOTAL PERSONNEL 134,249 SUPPLIES Road Maintenance Supplies 22,912 27,000 25,000 3,000 30,700 5,000 41250 41300 Small Tools & Equipment 9,64-2 5,000 32,000 28,000 35,700 TOTAL SUPPLIES 32,525 OPERATING EXPENDITURES 3,601 5,000 5,000 5,000 42130 Rental/Lease of Equip 653 2,500 1,500 2,500 8,500 42200 Equipment Maintenance g 022 8 000 7,000 16,000 42310 Fuel TOTAL OPERATING EXP. 10,277 15,500 13,500 Professional Services 40,760 54,000 50,000 45,000 45,000 44520 Prof Svcs -Engineering 40,760 54,000 50,000 CONTRACT SERVICES 138,718 165,000 165,000 165,000 250,000 45501 CS-Street Sweeping 175,458 250,000 200,000 200,000 45502 CS-Road Maintenance 129,760 150,000 150,000 50,000 45504 CS-Sidewalk Insp & Repair 197,767 123,332 100,000 180,000 45506 CS-Striping & Signing 187,564 182,655 175,000 20,000 45507 CS-Traffic Signal Maint 13, 968 20,000 6,000 50,000 45512 CS-Storm Drainage CS-Right of Way Maint 50,000 50,000 940,987 30,000 826,000 915,000 45522 TOTAL CONTRACT SVCS. 893,234 CAPITAL OUTLAY 5,386 10,000 10,000 5,000 5,000 46250 Misc Equipment 5,386 10,000 10,000 1,116,431 1,225,737 1,100,750 1,226,970 DIVISION TOTAL 06!19/07 106 TOTAL BUDGET Personnel (40010-40093) CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY07-08 $1,226,970 Amount Budgeted: Public Works Superintendent 1.00 FT Street Maintenance Worker II 1.00 FT Public Works Director 0.10 FT Sr Management Analyst 0.10 FT 0.15 FT Assoc Engineer 2.35 FT 210,270 SUPPLIES Amount Budgeted: 30,700 Road Maintenance Supplies (41250) 30,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. 700 Work Boots - 2 Staff Members Budgeted: 5,000d Bug Small Tools &Equipment (41300) Amount 5,000 Misc. Items (Grinding wheels, blades, shovels, ETC) OPERATING EXPENDI I UKtJ Amount Budgeted: 5,000 RentallLease of Equip (42130) 5,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Budgeted: d Bug Equipment Maintenance (42200) Amount 2,500 2,500 Grinder, Striper, Car washes, etc Fuel (42310) Amount Budgeted: 8,500 8,500 PROFESSIONAL SERVICES Amount Budgeted: Prof Svcs -Engineering (44520) On-call Traffic Engineering Assistance/Support CS -Street Sweeping (45501) CS -Road Amount Budgeted: 45,000 45,000 165,000 165,000 Amount Budgeted: 250,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 200,000 200,000 Sidewalk R & R Amount Budgeted: 50,000 CS -Striping &Signing (45506) 50,000 Striping & Signing work 107 06/19/07 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY07-08 Page 2 Amount Budgeted: CS -Traffic Signal Maint (45507) 180,000 ,S -Storm Drainage (45512) Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522) Right of Way Maint Amount t5u0geteu- 20,000 Amount Budgeted: 50,000 CAPITAL OUTLAYAmount Budgeted: 5,000 Miscellaneous Equipment (46250) 5,000 Equipment Replacement 06/19[07 108 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 007 2008 nE1 ARTMEWT PubiicV116' S QIVISION tandscpe Ma�nt . ORGATIIZATION # 001 X558 rv2 - FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended CONTRACT SERVICES 45503 CS - Parkway Maint 45508 CS - Vegetation Control 45509 CS - Tree Maintenance 45510 CS - Tree Watering 215,000 15,000 TOTAL CONTRACT SVCS. DIVISION TOTAL 21, 22,920 22,920 23,840 88,900 80,113030 88,900 80,000 215,000 222,525 246,586 215,000 15,000 15,000 15,525 12,211 360,879 341,820 332,920 350,790 360,879 341,820 332,920 350,790 109 06!19/07 TOTAL BUDGET CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY07-08 $350,790 CON I KA9- I OF- . Amount Budgeted: CS - Parkway Maint (45503) Lanterman Contract (4% CPI Increase) Amount Budgeted: CS -Vegetation Control (45508) MCE Contract Freeway Ramps/Cal Trans ROW 23,840 23,840 88,900 76,100 12,800 nnn CHIC CS -Tree Maintenance (45509) Amount Budgeted: " WCA Contract 35% CPI Increase) 170,000 Tree Maintenance -3 year cycle (. 16,300 Tree/Stump Removals (3.5% CPI Increase) 25,875 As NeededlEmergency (3.5% CPI Increase) 10,350 Tree Planting (3.5% CPI Increase) CS -Tree Watering (4551Amount Budgeted: 0) 15,525 15,52 WCA Contract (3.5 CPI Increase) 111 06119/07 CITY OF DIAMOND BAR Department -Transfers Out Transfers Out 112 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES b1=1?ARTMENT Transfers Ouf C31V[SiON Transfers Out ORGA[JIZ.l4TION #-. Ot}� 9915 FY 2007-2008 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 49510 Transfer Out -Self Ins Fund 49520 Transfer Out -Equip Replcmt 49530 Transfer Out -Comp Replcmt DIVISION TOTAL USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund TOTAL 20,000 20,000 180,000 200,000 25,338 23,350 59,100 100,000 1,8 1,8 20,000 20,000 200,000 150,000 23,350 18,150 nn nnn 174,450 1,737,730 1,737,730 113 o6119/07 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY07- 08 TOTAL BUDGET $3,201,042 OPERATING TRANSFERS OUT Amount Budgeted: 20,000 Transfer Out -Com Orgnztn Fd 20,000 4 r1n nnn der Out -Self Ins Fund Insurance Premiums Amount Buageteu: 150,000 4RIRn Amount Buageteu: Transfer Out -Equip Replcmt 18,150 Vehicle Replacement (5 yr cycle) Equip Replacement Amount Budgeted: 174,450 Transfer Out -Computer Hardware PC Scheduled Replacement (4yr life cycle) 31,250 50,000 Servers (5 yr life cycle) 18,000 Network Gear (5 yr life cycle) 3,000 Printers (5 yr life cycle) 9,200 Laptops (3 yr life cycle) 6,000 Telephone Equipment (10 years) 7,000 Copiers (10 years) Software Microsoft Office for PC Replacment (4 year) 10,000 30,000 Finance System (10 year life) 10,000 Park & recreation Systems (8 Year life) USES OF FUND BALAnkc Amount Budgeted: Transfer Out-CIP Fund 228o7 Grand Ave BIB - Phase III 01408 Slurry Seal/Oveday - Area 4 21006 Prospctrs Rd -Sunset Xng to Gldn Sprgs 2390s Arterial Slurry Seal - Area 2 A 23208 Interconnect Links - Phase It (County Co-op g rmt ) Residential Collector Rehab (Design) - Lemon slo Gldn Spgs,Lycoming btwn Lemon & ECL Windwood Drive Rehab 23307 Prospctrs Rd & SS Xng - Traffic Calming Traffic Management Center (County Co-op Agrmt) 23407 DBC - Emergency Generator 220o6 Landscape Impr - Fallowfield 238o7 Lndscpe/Drainage Imp -Gid Rsh East of DBB Median Improvements in Front of K -Mart Ctr Grand Ave Beautification - Montefino to ECL 114 306,692 750,000 256,150 350,000 230,000 70,000 50,000 30,000 260,600 147,500 165,000 150,000 22,500 50,000 2,838,442 06/19107 SPECIAL FUNDS BUDGETS 115 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 COMMUNITY ORGANIZATION SUPPORT FUND FUND TYPE '' GcoeTaf Fund FUh1GTION Com (3rc� Stapport '' t=UNl3#< `011 FUND DESCRIPTION: ount for ated o the City Council's This fund was established in FY97-9 community o ganizationsrwh ch arae nd of a benefit to theexpenditures City. t City.The City has continued cy to support various nonprofit this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer-inTOTAL General Fund OPERATING EXPENDITURES 401042355 Contributions - Com Groups FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Ad'usted Bud et YTD Recommended 20 FUND BALANCE RESERVES 3,985 3,985 _ 25500 Reserve 3,985 3,985 0 Total Fund Balance Res- TOTAL 116 06119107 3,985 3,985 D00 20,000 16,01 D00 23,985 20,00[ 015 20,000 20,001 015 20,000 20,00 20 FUND BALANCE RESERVES 3,985 3,985 _ 25500 Reserve 3,985 3,985 0 Total Fund Balance Res- TOTAL 116 06119107 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND -(011) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $20,000 ESTIMATED RE5UUKL r0 Approp Fund Balance Amount Budgeted: 0 A Interest Revenue (36100) Amount Buagetea: en nnn Amount Budgetea: --�--- Transfer -in General Fund (39001) 20,000 TOTAL EXPENDITURE BUDGET $20,000 OPERATING IzArtnvl1 v^ s 42355 Amount Budgeted: Contributions - Com Group ( ) FUND BAIArvut Reserve (25500) Amount Budgeted: 117 20,000 20,000 0 06/19/07 SPECIAL REVENUE FUNDS 119 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET- FY UDGETFY 2007-2008 GAS TAX FUND FUND TYPE 5pec�al 1�2v�nua ` FUNCTION:: `Stteel irila�ntlCor$t FUND DEst.rar i zwo•- The City receivesfunds from at the a evenues be recorded n a Special Revenue Fund, and ons 2105, 2`106,2107, and 2107.5 of the Streets and hway Code. State larequires that they be edsolely for street relatec s anticipated that the City purposes Gas Tax Funds to fund ongoing street maintenance or maintenance.i-- Any remaining funds will be used to assist in the funding of the Cily s programs to the extent posse . FY 2007-08 Capital Improvement Project Program. FY 2006-07 City Manager FY2005-06 200 YTD Recommended Actuals Adiusted Budget ESTIMATED RESOURCES 585 298 390,814 390,81 4 372,600 151,509 372,600 25500 Approp Fund Balance 365,728 370,000 220,500 220,500 31705 Gax Tax - 2105 217,353 220,000 498,445 498,450 31710 Gas Tax - 2106 487,771 490,000 7,500 7,500 31720 Gas Tax - 2107 7,500 7,500 10,000 31730 Gas Tax - 2107.5 22,991 15,000 17,000 1,260,559 36100 Interest Revenue 1,686,641 1,493,314 1,506,859 TOTAL TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund 9915-49520 Vehicle Replacement Fd Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 985,750 985,750 1,076,970 932,800 369,600 183,000 363,027 507,600 1,355,350 1,259,970 1,295,827 1,493,350 14 120 589 06/19/07 CITY OF DIAMOND BAR GAS TAX FUND (I 11) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $1,260,559 ESTIMATED RESOURCES Amount Budgeted: 151,509 Approp Fund Balance Estimated Based on Budget &Projections 151,509 Amount Budgeted: 372,600220,500 Gax Tax - 2105 (31705) Amount Budgeted: 498,450 Gas Tax - 2106 (31710) Amount Budgeted: 7,500 Gas Tax - 2107 (31720) Amount Budgeted: Gas Tax - 2107.5 (31730) Based on FY07 Projection Amount Budgeted: 10,00010,000 Interest Revenue TOTAL EXPENDITURE BUDGET $1,260,559 TRANSFERS -OUT Amount Budgeted: Transfer to General Fund (9915-49001) less Road Maintenance SO554-4 Drainage X) Street Sweeping storm Utilities (001-5510-42125) Amount Budgeted: Transfer Out - CIP (9915-49250) zoos Prospectors Rd - Sunset to Gldn Spgs FUN' g -LANCE Reserve (25500) Amount Budgeted: 121 1,076,970 1,041,970 35,000 183,001 183,000 589 589 06/05/07 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007- 2008 PROPOSITION A FUND FUND'i'YRE S.peCial Revenue FUNG�101+1 P:ubl�a Transpor#n FUND DEbVKrr i nil`- The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and FY 2007-08 approved project expenditures. 006 Cit Manager ESTIMATED RESOURCES FY 2 Projected Balance 31310 Transportation rtation Tax Transpo 34850 Transit Subsidy Prgrm Rev 36100 Interest Revenue 938,231 TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXX)( -40030 Part -Time Wages XXXX-40070 City Paid Benefits XXXX-400B0 Retirement BenefitsExpense XXXX-40083 Workers Comp XXXX-40084 ShorVLong Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits OPERATING SUPPLIES 5553-41200 Supplies FY2005-06 FY 2006-07 -07 Y FY 2 Projected Recommended Actuals Ad'usted Bud et 55,53-42128 Bank Charges 918,936 938,231 938,231 739,514 970,000 959,518 927,500 970,000 700,000 750,000 659,219 650,000 40,000 40,000 35,135 22, 2,537,731 000 2,648,231 2,499, 514 2,572,808 CONTRACT SERVICES 39,838 70,934 90,750 90,750 123,060 2,000 5111 7,000 1,500 1,400 831 951 1,500 820 1,300 1,300 2,050 814 160 400 16 , 22,040 12,423 ,40 950 950 1,480 873 600 600 750 419 1,350 1,350 1,800 1,114 14,90 0 14,900173,830 20,650 11,463 126,250 127,750 , 28 281 99,711 5,000 14,700 5360-46235 Computer Equip -Software 371 1,000 1,000 1,000 1,000 371 1,000 1000 500,000 OPERATING EXPENDITURES 8 7,000 8,000,000 8,800 55,53-42128 Bank Charges 8,800 8,800 7,167 9,660 5553-42205 Computer Maintenance 7,194 7,200 150 100 5553-42315 Membership &Dues 83 200 23 117 26,560 5553-42395 Mise Exp 7 111 24,200 CONTRACT SERVICES 39,838 47,955 45,000 62,080 6,000 5350-45310 CS - Excursions 5111 7,000 5,650 1,200 1,400 5350-45315 CS - Holiday Shuttle 951 1,500 5,500 5553-45402 CS-SherifflSpd Evts 0 5,500 315,000 5553-45527 Bus Bench Maintenance Para -Transit Dial a Cab 310,616 300,000 200,000 300,000 200,000 250,000 5553-45529 5553-45533 Transit Subsidy Program 186,886 645,971 650,000 700,000 750,000 1, 389980 5553-45535 Transit Subsidy -Fares 89 11,373 1,211,955 1,251,850 , CAPITAL OUTLAY 9781 5,000 5,000 9,700 5,000 5360-46230 Computer Equip -Hardware , 28 281 5,000 14,700 5360-46235 Computer Equip -Software 38 011 5,000 MISC EXPENDITURES 300,000 500,000 500,000 4090-47230 Sale of Prop A Fds 300,000 500,000 500,000 90,000 TRANSFER -OUT Transfer Out - CIP Fund - - 90,000 9915-49250 FUND BALANCE RESERVES 938,231 1,169,326 739,514 803,444 803,444 25500 Reserve 938,231 1,169,326 739,514 2,572,808 3,037,731 2,648,231 2,499,514 TOTAL 06/19/07 CITY OF DIAMOND BAR Prop A - Transit Fund (i 12) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET Approp Fund Balance Estimated Based on Projections Transportation Tax (31310) Based on MTA Estimates prgrm Rev (34850) Interest Revenue Based on Experience $2,499,514 Amount Budgeted, Amount suogeteu: 739,514 739,514 970,000 970,000 �Gn nnn Amount Buctgeteo: - - 750,000 Amount Budgeted: 40,000 40,000 TOTAL EXPENDITURE BUDGET $2,499,514 3ONNEL SERVICES173,830 Amount Budgeted: Banking Charges (42128) 0.10 FT Finance Director 0.05 FT Info Svcs Director 0.15 FT Desktop Support Tech 0.20 FT Office Assistant II 0.70 FT Accounting Technician 0.10 FT Sr. Mgt Analyst 0.40 FT Assoc Engineer 0.10 FT Sr. Admin Assistant 1.80 FT OPERATING SUPPLIES1,000 Supplies (5553-41200) Amount Budgeted: 500 Diamond Ride - ID Cards 500 Zebra Printer supplies for Diamond Ride OPERATING EXPENDITURES Amount Budgeted: 8,000 Banking Charges (42128) 8,000 Credit Card Charges (online transactions) Maintenance (5553-42205) Amount Budgeted: 8,800 Computer Software Maintenance: Diamond Ride 1,200 AssurelD - Annual Support Transit Pass Systems (On-line Sales) 5,000 GovIS - TPS annual Maintenance & Support 350 eEye Digital Security - Secure IIS Maint. 1,000 Verisign - SSL Certificate 123 06/19/07 CITY OF DIAMOND BAR Prop A -Transit Fund (I V) BUDGET DISCUSSION FY07- 08 Page 2 Hardware Maintenance: Diamond Ride 500 Zebra printer - annual support & maint Transit Pass Systems (On-line Sales) 750 HP - Server Maintenance and support o aan mbership 8. Dues (5553-42315) Amount Budgetea: 9,660 SGVCOG ono 5) Amount Budgetea: 100 CONTRACT SERVICES CS - Excursions (5350-45310) Tiny Tots Seniors Day Camp Adult Excursions Concerts in the Park - Shuttles City Birthday Party - Shuttles 4th of July - Shuttles Winter Snow Fest - Shuttle Movies Under the Stars Shuttles CS -Holiday Shuttle (5360-45315) Based on experience CS - Sherifflspecial Events (5360-45� Security for Evening Transit Sales Bus Bench Maintenance (5553-4552 Replacement Benches Replacement Decals Para Transit Dial a Cab (5553-45521 Transit Subsidy Program (5553-455 Transit Amount Budgeted: 62,080 600 22,200 20,000 9,250 3,000 1,330 2,000 700 3,000 a oc Amount Budgeteu: 6,000 Budgetea: 1,400 c cnn Amount Budgeted: - 5,000 500 -2,4G nni Amount Budgetea: 315,000 Amount Budgetea: 250,000 -�cn nnn Amount Budgeted: 750,000 . CAPITAL OUTLAY Amount Budgeted: Computer Equip -Hardware (5553-46230) 5,000 TPS HW Enhancements 4,700 Diamond Ride Two Sided Zebra Card Printer 124 9,700 06/19/07 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY07- 08 Paa- 3 d: te Computer Equip - Software (5553-46230) Amount Budge5,000 5,000 TPS - System Enhancements MISC EXPENUI I urcco 4090-47230) Amount Budgeted: Sale of Prop A Funds Sale of Prop A TRANSFER OUT Amount Budgeted: 90,000 Transfer Out - CIP Fund (9915-49250) 90,000 Traffic Management System Reserve (25500) Amount Budgeted: 803,444 125 06/19/07 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007- 2008 PROPOSITION C FUND Fl]ND TYPE.: SpeeiaF Revence PUNC710N Str MainilConst FUND DE5[:fcrr i 1%J11 - The City receives Proposition C Tax which is additional such as con ructionrehabilitation or maintenons of State Gas Tax funds from Los ance. Theseles e ty. These funds must be used for street -related purposes projects must be transit related improvements. In order to spend these funds, the City must submit the project tot e royal. FY 2007-08 County for prior app Ci Manager FY2005-06 FY 2006-07 FY 2006-07 city Actuals Ad'usted Bud et Pro'ected Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-09001 Transferto General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL 1,174,308 825,189 47.647 1 1 690 1,356,318 770,500 20,000 2,146,818 9,000 1,807,000 3 1,816,000 8 330,818 126 1,356,318 1,045,318 810,000 810,000 9,000 9,000 1,157,000 1,569,400 1.166,000 1,578,40( 1,045,318 321,918 045.31 d 321,918 06/19107 CITY OF DIAMOND BAR Prop C -Transit Fund (1 `13) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $1,900,318 ESTIMATED RESOUKt r -a Amount Budgeted: 1,045,318 Approp Fund Balance 1,045,318 Anticipated FB .n nnn Transportation Tax (31320) Based on annualized revenues Interest Revenue Amount Budgeted: 45,000 Based on Experience TOTAL EXPENDITURE BUDGET $1,900,318 810,000 TRANSH:Kb-vu 5 Amount Budgeted, Transfer Out - General Fund (9915-49001) Staff Charges for Prop C - Project Admin Transfer Out - UP (9915-49250) 232o, Interconnect Links - Phase 232oa Interconnect Links - Final Phase II TS Mods - BCR/Pathfinder TS Mods - BCR/DBBlvd TS Mods - Gldn Spgs/Lemon CCN Cameras Traffic Management System FUND BALANCE Reserve (25500) Amount Budgeteo: Amount Budgeted: 127 45,000 9,000 9,000 ecn Ann 650,000 320,000 120,000 120,000 120,000 105,000 134,400 321,918 321,918 06/19107 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 Transportation Efficency Act (TEA) Fund FUNb'C��1= Special t�even�e �UIICTI�}N '': Street%Paths liiipr , FUND DEscrar 1 Ivry- eraSurface that unds r various The Federal Government has created a Fed and roads! The allocaflonsare Transportation allocates made ea h s x y ars. The fCity has been allocated funds improvements to the nation to improve one of the Citys main throughfares, Grand Avenue. This fund has been established to account for this activity. FY 2007-08 ESTIMATED RESOURCES 25500 CIP Reserve 31845 TEA Revenue 36100 Investment s TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL FY 2006-07 FY 2006-07 City Manager FY2005-06 projected Recommended Actuals Adjusted Budget (282,630) 1,091,605 1,018,000 282,630 1,703,845 1,703,845 1,703,845 1,091,60 0 1,703,845 1,091,60 0 0 0 1,703,845 1.091,6' 128 1,0 0 06/19/07 CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FY06-07 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget TEA Revenue SAFETEA LU Interest Revenue (36100) $1,018,000 Amount Budgeted: Amount Budgeted: TOTAL EXPENDITURE BUDGET $1,018,000 1,018,000 1,018,000 0 TRANSFERS OUT 1,018,000 Transfer to CIP Fund (9915-49250) Amount Budgeted: 768,000 iwos Grand Ave - BIB Phase III 250,000 Grand Ave - Beautification-Montefino to ECL FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 129 06/19/07 CITY OF DIAMOND BARuND trl�E speGatRevenre FIJNCTI�N WasteMgk SPECIAL FUNDS BUDGET 115 FY 2007-2008 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related is fund are the adopted orts to y with thhauler fees and funds received to sf offm he State for cn r ecyi 939. Revenues waste education and efforts. Thirecorded s includes the Used Motor Oil Block Grant revenue. FY 2007-08 ESTIMATED RESOURCES 25500 Approp Fund Balance 31870 Used Motor Oil Block Grant 31875 Beverage Ctnr Recycling Grt 34820 AB939 Admin Fees 34830 E -Waste Recycling Rev 36100 Interest Revenue 116,087 TOTAL PERSONNEL SERVICES 55XX-40010 Salaries 55XX-40020 Over -Time Wages 55XX-40030 Part -Time Wages 55XX-40070 City Paid Benefits 55XX-40080 Retirement 55XX-40083 Workers Comp. EXP. 55XX-40084 Short/Long Term Disability 55XX-40085 Medicare 55XX-40090 Cafeteria Benefits Total Personnel SUPPLIES 5516-41200 Operating Supplies 5516-41400 Promotional Supplies FY2005-06 FY 2006-07 FY 2006-07 projected.. City Manager Recommended Actuals Adiusted Bud et 15,000 2,467 563,775 487,529 487,529 20,880 275,698 25,000 26,617 32,000 30,000 116,087 20,000 16,258 211,096 200,000 200,000 220,000 10,000 1,000 5515-45500 CS -Public Works 4,959 1,050 19,273 15,000 20,000 749,455 15,000 565,698 837,019 764,529 2,000 52,000 16,707 62,780 136,450 136,450 128.020 0 317 152,686 0 1,367 775 2,000 2 000 1,790 22,940 10,630 24,650 24,650 2650 1,730 225 10,000 , 850 790 357 850 2,000 2000 1,860 997 10,665 21,450 21,450 19,360 176,490 88,113 197,400 1,050 90 0 10,000 10,000 20,000 10,000 5,485 10,000 10,000 20,000 30,000 5,485 20,000 OPERATING EXPENDITURES 55)(X-421 10 Printing 5515-42115 Advertising 5515-42120 Postage 5515-42315 Membership/Dues 5515-42320 Publications 5515-42325 Meetings 5515-42330 Travel-Conf & Meetings 5515-42340 Education & Training 5515-42355 Contributions -Com. Groups Total Operating Exp. 14,371 30,000 000 12,525 25,000 1,000 706 15,000 2,467 3,000 22 500 300 65 300 200 72,355 200 1,000 100 1,000 5515-45500 CS -Public Works 2,000 1,050 2,000 1,000 1,000 500 2,000 2,000 52,000 16,707 35,500 15,099 170,000 170,000 185,000 185,000 991549001 PROFESSIONAL SERVICES 15,752 30,000 17,000 20,000 20,000 5515-44000 professional Services 15,752 30,000 17,000 Total Prof. Svcs. CONTRACT SERVICES80,000 72,355 60,000 80,000 80,000 5515-45500 CS -Public Works 72,355 80,000 60,000 Total Contract Svcs. TRANSFERS OUT Transfer Out -General Fund 152,686 185,000 185,000 170,000 170,000 185,000 185,000 991549001 152,686 FUND BALANCE RESERVES 487,529 207,479 275,698 38,708 38,708 25500 Reserve Total Fund Balance Res. 487 529 207,479 275,698 837,019 771,879 749,455 565,698 TOTAL 130 06/19/07 CITY OF DIAMOND BAR AB939 Compliance -Waste Mgt (115-5515) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $471,198 MA Amount Budgeted: 226,198 Approp Fund Balance 226,198 Estimated based on Budget Amount Budgeted: _220,000 AB939 Admin Fees (34820) 220,000 E -Waste Recycling Revenue (34830) Amount Budgeted: 10,000 10,000 Interest Revenue Amount Budgeted: 15,000 15,000 Based on Experience TOTAL EXPENDITURE BUDGET $471,198 Amount Budgeted: 159,030 Full Time Amount Budgeted: PW Director 0.25 FT Sr Mgt Analyst 0.40 FT Management Analyst 0.70 FT Jr Engineer 0.05 FT Sr. Admin Assistant 0.15 FT Family & Commercial Sector RecyclingAmount 1.55 FT OPERATING EXPENDITURES Amount Budgeted: 10,000 Printing (5515-42110) 10,000 Education Outreach to Increase Multi - Family & Commercial Sector RecyclingAmount Budgeted: 1,000 Advertising (5515-42115) 1,000 Multi -media campaign focusing on integrated waste management Postage (5515-42120) Budgeted: Budg000 Amount3,000 3, Postage Cost MembershiplDues (5515-42315) t d Amount Budgee: 300 300 Membership Fees Publications (5515-42320) Amount Budgeted: 200 200 Subscriptions Meetings (5515-42325) Amount Budgeted: 1,000 1,000 Meetings 06/19/07 131 CITY OF DIAMOND BAR AB939 Compliance -Waste Mgt (115-5515) BUDGET DISCUSSION FY07- 08 Page 2 n Ann Amount Budgetea: Travel-Conf &Meetings (5515-42330) 2,000 Conferences Amount Budgeted: 1,000 Education & Training (5515-42340) 1,000 Training Amount Budgeted: 2,000 Contributions -Com. Groups (5515-42355) 2,000 City Trash Cutter Award, America Recycles Day Celebration,etc. PROFESSIONAL SERVICES Amount Budgeted: 20,000 Professional Services (5515-44000) 20,000 On-call Technical Assistance/support in AB 939 Annual Report, VerificationNalidation of DRS Tonnage, C & D Debris Program, etc. and Battery/Bulb Program CONTRACT SERVICES Amount Budgeted: 80,000 CS -Public Works (5515-55500) 60,000 Street sweeping debris composting program 20,000 Door to Door HHW Program TRANSFERS OUT Amount Budgeted: 185,000 Transfer Out - General Fund (9915-49001) 165,000 Street sweeping (001-5554-45501) 20,000 Storm Drainage (001-5554-45512) FUND BALANCE RESERVES Amount Budgeted: 6,668 Reserve (25500) 6,668 06/19/07 132 CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $94,500 Approp Fund Balance Estimated Based on Budget Amount Budgeted: 49,500 49,500 Amount Budgeted: 25,000 Used Motor Oil Block Grant (31870) 25,000 Cntnr Recycling Grant (31875) Amouni o TOTAL EXPENDITURE BUDGET $94,500 20,000 Lu,uuu BUDGETED: 17,460 Amount Budgeted: Full Time Management Analyst 0.15 FT 0.15 FT SUPPLIES20,000 Amount Budgeted: Operating Supplies (41200) 20,000 implementing Pilot Recycling Programs for Schools, Apartment/Condo Complexes. Catch Basin Gates & Stormwater Reference Materials Amount Budgeted: 10,000 Promotional Supplies (41400) 10,000 Storm Water Prevention/Water Conservation items. OPERATING EXPENDI I UKta Amount Budgeted: 15,000 Printing (42110) 15,000 Outreach Materials for Businesses/Residents; Storm Water Outreach -.Environmental Newsletter FUND BALAMA Reserve (25500) Groups (42355) Amount Budgetea: Amount Budgeted: 133 32,040 32,040 06/19/07 Traffic Improvement Fund FUND DESCRIPTION: The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adiusted Budget Projected Recommended ESTIMATED RESOURCES 25500 CIP Reserve 34660 Traffic Mitigation Fees 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 382,500 382,500 382,500 100,000 7 nnn 15.000 125 0 382,500 384,500 497,500 06119/07 134 CITY OF DIAMOND BAR Traffic Improvement Fd (116) BUDGET DISCUSSION FY07-08 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance ' Estimated Based on Budget Traffic Mitigation Fees (34660) JCC Development $497,500 Amount Budgeted: 382,500 382,500 Amount Budgeted: 100,000 •��-- Interest Revenue (361Amount Budgetea: 00) 15,000 TOTAL EXPENDITURE BUDGET $497,500 TRANSFERS OUT Amount Budgeted: 125,000 Transfer to CIP Fund (9915-49250) 125,000 223oa Neighborhood Traffic Management Mitigations Reserve (25500) Amount Budgeted: 372,500 372,500 06/19/07 135 FUND DESCRIPTION: the of funds ed rr Legislature This 'nanll lce It 2hwa andows wa ma nte928. During FY 00-01, the State habili abo'nn street a'nld hi Y of to Cities and Counties for the Purposeg understood that City would receive these funds on a quarterly basis through FY 2006. FY06 the distribution of funds Since the State resumed. has been in a budget crisis, this funding was held up but in FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 Projected City Manager Recommended Actuals Adjusted Bud et ESTIMATED RESOURCES 241,461 241,461 449,981 25500 Appropriated Fund Balance - Traffic Cngstn Rel. 267,292 438,520 438,520 25,000 ' 10,000 31865 AB2928 36100 Interest Revenue 3,694 8,000 687,981 704,981 459,981 TOTAL TRANSFERS OUT693,000 Transfer to CIP Fund 2 9,525 693,000 255,000 255,000 438,000 438,000 9915-49250 Total Transfers Out 29,525 FUND BALANCE RESERVES 241,461 5,019 449,981 21,981 21,98' 25500 Reserve Total Fund Balance Res. 241,461 (5,019) 449,981 270,986 687,981 704,981 459,98' TOTAL 06119107 136 CITY OF DIAMOND BAR AB2928 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $459,981, ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 449,981 449,981 Estimated Based on Budget AB2928 - Traffic Cngstn Rel. (3186 5) Amount Budgeted: 0 0 Based on State Revenue Estimate (PY) Amount Budgeted: 10,000 Interest Revenue 10,000 Based on Experience TOTAL EXPENDITURE BUDGET $459,981 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 438,000 21106 Prospector Rd -Sunset Xng to Gldn Spgs 438,000 FUND BALANCE RESERVES Amount Budgeted: 21,981 Reserve (25500) 21,981 06/19/07 137 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 AIR QUALITY IMPROVEMENT FUND FtiND TYPE 8pecral Revenua ; FiiCTr(N. Aa Quality FUND DESCRIF'twn. unt ed as a f AB2766. AB2766 authorized the This fund was n additional ished mo motor vehicle egFY9 1 -92 to Cstratioon fee to fund r revenues the! plementatolnoof air quality management compliance imposition of an ad and provisions of the California Clean Air Act of 1988. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-0T City Manager Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 31810 Pollution Reduction Fees 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5098-40010 Salaries 5098-40020 Over -Time Wages 5098-40070 City Paid Benefits 5098-40080 Retirement 5098-40083 Worker's Comp. Exp. 509840084 ShortfL.ong Term Disability 5098-40085 Medicare 5098-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 5098-42315 Membership/Dues 509BA2330 Travel -Conferences 5098-42340 Educ & Training Total Operating Exp. PROFESSIONAL SERVICES 5098-44030 Prof Svcs - Data Processing Total Prof. Svcs. 119,920 106,967 106,967 34,900 73,000 71,314 70,000 73,000 6,000 4,000 5,397 3,000 179,967185,967 5098-46235 Computer Equip -Software 111,900 196,631 20,500 Total Capital Outlay 10,726 23,700 23,700 26,400 114 250 250 4,300 300 4,750 1,815 4,300 350 400 ( 350 150 150 200 61 61 152 350 35 0 400 2,800 1,382 2,600 2,600 31,700 35,250 14,208 31,700 4, 058 34,900 7,194 7,500 7,167 9,890 4,800 4,500 4,50 0 7,000 6,000 7,165 7,0 00 19,000 18,667 20,690 14,359 10,200 11 ,000 10,200 11,00( 11,00( In5nn 11,000 10,200 CAPITAL OUTLAY 19 20,000 19,500 0 0 5098-46230 Comp Equip -Hardware Equi Hardware 31 ,859 24,209 1,000 0 5098-46235 Computer Equip -Software ,038 50,897 44,209 20,500 Total Capital Outlay TRANSFER -OUT 70,000 70,000 0 9915-49001 Transfer to Gen Fd 0 70,000 70,000 Total Transfer out FUND BALANCE RESERVES 1 4,058 34,900 44,960 44,960 25500 Reserve Total Fund Balance Res. 10606,,967967 4, 058 34,900 TOTAL 06/19/07 138 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $111,900 ESTIMATED RESOURCES Amount Budgeted: 34,900 Approp Fund Balance 34,900 Estimated Based on Projections Budgeted- Pollution Reduction Fees (31810) Amount Bud g 73,000 73,000 Based on history Amount Budgeted: 4,000 Interest Revenue 4,000 Based on Experience TOTAL EXPENDITURE BUDGET $111,900 PERSONNLL stKv1q,1Z0 Amount Budgeted: 35,250 Info Svcs Director 0.10 Network GIS Engineer 0.15 OPERATING EXPENDITURES Amount Budgeted: 9,890 Membership/Dues (42315) 9,890 SGVCOG Budgeted: Amount Buge 4,800d Travel -Conferences (42330) ESRI - GIS Conference (Hotel & Per Diem) 4,800 Education and Training (42340 ) Amount Budgeted: 6,000 On -Line & GIS 6,000 PROFESSIONAL SERVICES Prof Svcs - Data Processing (44030) Amount Budgeted: 11,000 Gov Partners Hosting Contract 11,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Computer Equip -Software (46235) Amount Budgeted: 0 FUND BALANCE RESERVES 44,960 Reserve (25500) Amount Budgeted: 44,960 139 06119/07 FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S8821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES - (149,497) (149,497) ' 25500 CIP Reserve SB821 Revenue -Current Yr 31,083 84,755 31,083 53,672 31880 31880 SB821 Revenue -Reserves - 36100 Investment Earnings 64,742) (118,414) 53,672 31,083 TOTAL TRANSFERS OUT Transfer to CIP Fund 180 580 R4_755 (118,414) (118,414) 53,672 53 672 9915-49250 Total Transfers Out 180,580 84,755 FUND BALANCE RESERVES 149.497 149497 0 0 25500 Reserve Total Fund Balance Res. (149,497) (149,497) , 0 (64,742) (118,414) 5 3,672 31083 TOTAL 06119!07 140 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY06-07 TOTAL RESOURCE BUDGET $53,672 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget SB821 Revenue -Current Yr (31880) 53,672 Based on MTA Alloc 53,672 SB821 Revenue -Reserves (31880) Base on Previous Year Unused Allocation Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $53,672 TRANSFERS OUT 53,672 Transfer to CIP Fund (9915-49250) Amount Budgeted: i8w4 Grand Ave - B/B Phase 111 53,672 FUND BALANCE RESERVES 0 Reserve (25500) Amount Budgeted: 06/19/07 141 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 PARK FEES FUND (QUIMBY) HIND TYPE 5pe�a1 Revenr.ie FupforloN' Park rmProvemEnt FtiNtl # ::122 FUND DESCRIPTION: Within the Subdivision Map Act of the CialifOmia State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 2007-08 FY2005-06 FY 2006-0T FY 2006-07 City Manager Actuals Ad'usted Bud et Pro'ected Recommended ESTIMATED RESOURCES 19,575 19,575 157,425 25500 Fund Balance Reserve 19,575 65,250 134,850 130,500 34555 Quimby Fees 3,000 3,000 6,000 36100 Interest Revenue 19,575 87,825 157,425 293,925 TOTAL TRANSFERS OUT 0 9915-49250 Transfer Out - CIP 0 0 0 Total Capital Outlay 0 FUND BALANCE RESERVE18,575 87,825 157,425 293,925 25500 Fund Balance Reserve 19,575 87,825 157,425 293,925 19,575 87,825 157,425 293,925 TOTAL 06/19/07 142 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET Approp Fund Balance $293,925 Amount Budgeted: 157,425 157,425 130,500 Quimby Fees (34555) 130,500 Brookfield (60 units @ $2,175ea) Amount Budgeted: Budgeted: Budg Interest Revenue (36100) Amount6,000 6,000 TOTAL EXPENDITURE BUDGET $293,925 1 rAmar F-r%.A vv . Transfers Out - CIP Fund (49250) Amount Budgeted: Reserve (25500) Amount Budgeted: 143 293,925 293,925 06/19/07 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 iFUNfi TYPE Special Revenue Fi]NCTt0�1. Parklmprovermen% PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the the retrofitting is of Sycamore Canyons are being used toward the implemention of the youth master plan an ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49250 Transfer to CIP Fund Total Transfers Out FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Bud et Pro'ected Recommended (2,016) (2,016) 161 893,000 895,016 98,000 98,000 53,000 795,000 795,000 70,938 0 893,000 893,000 123,938 FUND BALANCE RESERVES 2,016) 0 25500 Reserve 0 0 0 Total Fund Balance Res. (2,016) TOTAL 144 06/19/07 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $123,938 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: U Estimated Based on Budget Amount Budgeted: 123,938 Prop A -Safe Nghbrhd Pks (31815) 123,938 TOTAL EXPENDITURE BUDGET $123,938 TRANSFtK5 Uu I 53,000 Transfer to Gen Fund (49001) Amount Budgeted: Youth Master Plan Implementation 53,000 Transfer to [;IP Budgeted: 70,938 IP Fund (49250) 70,938 1570s Sycamore Cyn Pk ADA Retrofit - Phase III FUND BALANCE RESERVES Amount Budgeted: 0 Reserve -Future Capital Imp (25500) g 06/19/07 145 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 PARK & FACILITY DEVELOPMENT FUND FUND F!!NA TYKE Speaat ReYenie _: FUNCTION 'Park Improverriertt:_ FUND# ' � 124 The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Bud et Projected Recommended 1,900,300 1,957,653 1,957,653 1,120,253 ESTIMATED RESOURCES 25500 Approp Fund Balance 34550 Developer Fees 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvements 90,000 90,000 150,000 36,650 0 0 0 186,650 TRANSFERS OUT13,541 1,016,450 922,400 379,650 9915-49250 Transfer to CIP Fund 13,541 1,016,450 922,400 379,650 Total Transfers Out FUND BALANCE RESERVES 1,957,653 991,203 1,120,253 543,953 25500 Reserve Total Fund Balance Res. 1,957,653 991,203 1,120,253 543,953 1,971,194 21007,653 2,042,653 1,200,253 TOTAL 06/19/07 146 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $1,200,253 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 1,120,253 Estimated Based on Anticipated Exp. 1,120,253 Developer Fees (3 1550) Amount Budgeted: 0 Amount Budgeted: 80,000 Interest Revenue 80,000 Based on Experience TOTAL EXPENDITURE BUDGET $1,200,253 PROFESSIONAL SERVICES Special Studies (44300) Summit Ridge Park ! Facilities Study Parks Masterplan 40,000 50,000 90,000 CAPITAL EXPENDITURES Real Estate Acquisition (46305) Amount Budgeted: 150,000 Purchase of Industry Property 150,000 Capital Improvements (46410) Amount Budgeted: 36,650 PVC Split Rail Fence - Pantera Pk 36,650 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 379,650 Pantera Pk Storage Container P ad 120,000 21506 Trail Access - DBC/Clear Creek 110,000 21706 23507 Batting Cages - Peterson & Pantera Pks 149,650 FUND BALANCE RESERVES 543,953 Reserve -Future Capital Imp (25500) Amount Budgeted: 543,953 06/19/07 147 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION'. t via the Community Development Commission The City receives an ant isnuato fund d app oved community development pG allotment from the federal rograms and projects benefit ng low and moderate The purpose o 9 income citizens. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Pro ected Recommended ESTIMATED RESOURCES (139'560 121,346) (422,102 (121,346) 0 103,117 25500 Approp Fund Balance CDBG Revenue -Carry Over 460,560 422,102 269,541 369,658 31630 31630 CDBG Revenue672128 320,639 371,372 570,297 472,775 TOTAL PERSONNEL SERVICES 16,891 23,970 23,370 27,250 500 XXXX-40010Salaries 481 600 510 XXXX-40020over-time Wages 250 480 480 4,890 XXxX-40070City Paid Benefits 1,980 4,380 4,380 460 XXXX-40080 Retirement 304 490 490 170 XXXX-40083Workees Comp. Exp. Term Disability 66 170 170 380 410 XXXX-40084ShorULong XXXX 400B5Medicare 251 2,980 380 5,130 5 130 , 5,000 39,190 XXXX-40090BenefitAllotment 23,203 35,000 35,000 Total Personnel SUPPLIES 4,638 4,638 3,928 3,928 5215-41200 Operating Supplies 0 4,638 4,638 Total Supplies OPERATING EXPENDITURES 437 500 500 500 5215-42115 Advertising Contributions -Com Groups 20,683 37,367 37,367 37,867 27,111 27,611 5215-42355 Total Operating Exp. 21.120 37,867 PROFESSIONAL SERVICES 155,934 291,034 291,034 160,215 160,215 5215-44000 Professional Services 155,934 291,034 291,034 Total Prof. SVCS. CONTRACT SERVICES 500 500 0 0 5215-45300 Contract Services 0 500 500 TRANSFERS OUT 9915-49001 Transfer to Gen Fd 9915-49250 Transfer to CIP Fund Total Transfers Out RESERVES 31830 CDBG Resources TOTAL 9,990 201,258 241,831 Ono 75R 241,831 0 121,346 0 0 0 (121,346) 06119/07 148 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $472,775 ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: 0 •f A.f7 CDBG Revenue -Carry Over (31630) Amount Budgetea: School Area Curb Ramp Installation 103,113 Paul C. Grow Park ADA 4 Prior Year FB Amount Budgeted: 369,658 CDBG Revenue {31630) 369,658 Based on CDC awarded amount TOTAL EXPENDITURE BUDGET $472,775 Administration: Com Dev Director (D96906-07) Senior Accountant (D96906-07) Senior Program: Com Svcs - Coordinator (D96904-07) Amount Budgeted: 39,190 0.05 FT 8,520 0.10 FT 10,260 0.31 FT 20,410 SUPPLIES Amount Budgeted: 3,928 Operating Supplies (41200) 1,128 City Senior Program (D96904-07) 2,800 Support to Senior Clubs (@ $700 ea (D96904-07) OPERATING EXPENDITURES Amount Budgeted: 500 Advertising (42115) 500 Public Hearing Notices (D96906-07) A tributions-Com Groups (4mount Budgeted: 2355) 22,111 YMCA Childcare (D96901-07) 5,000 YMCA Daycamp (D96902-07) 06/19/07 149 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY07- 08 Page 2 PROFESSIONAL SERVICES Amount Budgeted: 1 Professional Services (44000) 4,000 Senior Program Liability Insurance Premiums - (D96904-07} 17,685 Contract Admin - D Cho & Assoc (D96906-07) 138,530 Home Improvement Loan Pgm (600503-07) V Contract Services (45300) TRANSFERS -OU I 241,831 Transfer Out - CIP (9915-49250) Amount Budgeted: 101,831 V60e Paul C Grow Park - Phase I Construction 90,000 z3w7 School Area Curb Ramp Installation 50,000 Sycamore Cyn Park ADA Retro - Phase IV Design FUND BALANCE REStacvtZ� Amount Budgeted: 0 CDBG Resources 06119/07 150 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007- 2008 FJNb tYPl= Specraf Revenue FUNCTION Public Safiety FUNK # 126 < CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City receives COPS grants from both the state and federal governments. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. The transfer to the General Fund covers the cost of the 290-D Officer, a portion of the Law Enforcement Technician and special services requested by the City. City. These special services could include traffic safety check points and special school traffic enforcement. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES 13,436 31850 Public Safety Grant - Federal 100,000 100,000 116,241 117,000 31855 Public Safety Grant -State 9,020 4,000 8,000 113,843 36100 Interest Revenue 189,134 174,612 174,612 6,000 25500 Fund Balance Reserve 236,8 TOTAL 311,590 278,612 298,853 SUPPLIES 824 4411-41200 Operating Supplies 0 0 0 Total Supplies 824 OPERATING EXPENDITURES 310 1,000 4411-42200 Equipment Maintenance 297 4411-42330 Travel - Mtgs & Conf 334 0 310 1,000 Total Operating Exp. 631 PROFESSIONAL SERVICES 4,400 7,700 4,400 6,900 4411-44000 Professional Svcs 4,400 7,700 4,400 6,900 Total Professional Svcs CAPITAL OUTLAY 1,816 0 4411-46250 Misc Equipment 0 0 0 Total Capital Outlay 1,816 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 129.307 180,300 180,300 180,300 194,450 194,450 180,300 FUND BALANCE RESERVE 174,612 90,612 113,843 34,493 25500 Fund Balance Reserve 174,612 90,612 113,843 34,493 TOTAL 311,590 278,612 298,853 236,843 06119/07 151 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $236,843 Public Safety Grant -Federal (31850) Amount Budgeted: 0 Amount Budgeted: iic Safety Grant -State (31855) 117,000 Assumed State will continue to fund. 113_R43 Amount Budgeted: 6,000 Fund Balance Reserve 6,000 Projected Year End Estimates TOTAL EXPENDITURE BUDGET $236,843 M. OPERATING EXPENDITURES Amount Budgeted: 1,000 Equipment Maintenance (42200) 1,000 PROFESSIONAL SERVIcts Professional Services (44000) Project Sister At Risk Youth Counseling CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 6,900 2,500 4,400 Amount Budgeted: 0 TRANSFERS -OUT 194,450 Amount Budgeted: Transfer Out -General Fund (49001) 142,150 290-D Team - Special problems deputy 40,000 Special Services - School traffic patrol check points etc 12,300 Law Enf Tech - Partial Amount Budgeted: 34,493 34,493 06/19/07 152 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: FUND TYP>= Special Revenue FgP1CTfON Pubiic;,Safefy 127 During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. it is required that these funds be used to enhance drug and law enforcement activities. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL SUPPLIES 4411-41200 Operating Supplies Total Supplies CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 11,933 28,000 16,000 20,000 19,845 331,188 331,188 347,188 367.188 500 526 0 500 526 0 64 25,000 4,000 50,000 64 25,000 4,000 50,000 331,188 334,188 347,188 316 331,188 334,188 347,188 316 331,778 359,188 351,188 367,188 06/19/07 153 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET Approp Fund Balance Estimated Based on Projected $367,188 Amount Budgeted: 347,188 347,188 Amount Budgeted: Interest Revenue (36100) 20,000 Based on History TOTAL EXPENDITURE BUDGET $366,688 Operating Supplies (41200) Amount Budgeted: - 500 CAPITAL OUTLAY Amount Budgeted: 50,000 Misc Equipment (46250) Monitors & Phone Enhancement for Narco 50,000 Unit Reserve (25500) Amount Budgeted: 316,688 316,688 06/19/07 154 Law Euipment Program ved frDuring Fy,99-2001, the Cityom he Sta e9 These funds are tofbe sedito ee'nhance equipmenttresources available to theEEP) City's local law enforcement agency. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm 2,700 36100 Interest Revenue 72,388 25500 Fund Balance Reserve TOTAL 75,088 CONTRACT SERVICES 45401 CS -Sheriff Department 2,000 2,800 3,000 ,F naa 75,088 75,688 CAPITAL OUTLAY 15,000 2200,lu,bau 4411-46250 Misc Equipment 0 78,688 2,200 78,688 High Technology Equipment F FUND BALANCE RESERVE 75,688 0 25500 Fund Balance Reserve 75,088 75,688 0- 75,088 TOTAL 75,088 78,688 77,888 78,688 06119/07 155 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET Approp Fund Balance Estimated Based on Budget $78,688 Amount Budgeted: 75,688 75,688 CA Law Enf Equip Pgm Amount Budgeted: 0 Budgeted: Budg Interest Revenue (36100) Amount3,000 3,000 TOTAL EXPENDITURE BUDGET $78,688 Amount CS -Sheriff Department (45401) CAPITAL OUTLAY Amount Budgeted: 78,688 Misc Equipment (46250) High Technology Equipment Requested by Sheriffs Dept. including new Radar 78,688 Trailer(s) FUND BALAN'ut Reserve (25500) Amount Budgeted: 156 0 06/19/07 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 FUND TYPE SpecralrRevenue FUNCTION Landscape LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of t taxes. This f972. und owners accouns for this districts operations. m this district eive a special assessment on their property Funds have been accumulated for this year's median and parkway improvement projects. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-0T City Manager Actuals Adjusted Budget Pro acted Recommended ESTIMATED RESOURCES 444,316 60,920 60,920 30,979 25500 Approp Fund Balance 262,904 265,215 265,215 265,215 30300 Prop Tx -Sp Assessment 10,299 6,000 1,000 1,000 36100 Interest Revenue 717 519 332,135 327,135 297,194 TOTAL 256 PERSONNEL SERVICES 5538-40010 Salaries 5538-40020 Over -time Wages 5538-40070 City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Comp. Exp. 5538-40084 ShorULong Term Disability 5538-40085 Medicare 5538-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs Total Operating Exp_ PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services Total Contract Svcs. CAPITAL OUTLAY 5538-46410 Capital Improvements 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 17,570 130 212 3,189 115 107 256 2,877 0 0 24,456 0 1,635 1,000 1,000 1,000 165,000 159,605 169,000 160,000 25,000 14,000 11,547 20,000 190,000 186,000 180,000 172,787 4,103 4,641 4,641 4,000 4,000 4,103 4 ,641 4,641 106,417 116,720 105, 515 113,135 113,135 106,417 116,720 1 05,515 0 3,500 0 0 348,836 0 0 348,836 3,500 59 25500 Reserve -Future Capital Imp 60,920 17,915 30,979 59 60,920 17,915 30,979 Total Fund Balance Res. TOTAL 717,519 332,776 327,135 297,194 06/19/07 157 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $297,194 TED nt Budgeted: 30,979 Amou Approp Fund Balance (25500) 30,979 Anticipated Fund Balance Amount Budgeted: 265,215 Prop Tx.Sp Assessment (30300) 265,215 Amount Budgeted: Interest Revenue 1,000 Based on Experience TOTAL EXPENDITURE BUDGET $297,194 PERSONNEL btMV1%,G • Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING txrr.ryul 1 Amount Budgeted: Advertising (42115) Annual Updates and Public Hearing Notices ties (42126) Water Edison Amount Budgeted: 42210) Amount Budgeted: Maint. of Grounds/Bldgs As -needed Maintenance Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy Professional Services (44000) Assessment Engineer Amount Budgeted: 1,000 CONTRACT SERVICES113,135 Amount Budgeted: Contract Services (45500) 109,735 Contract Maintenance (Excel) 4% CPI 3,400 Maint. of New Area: Fallowfield at Cold Spg 06/19/07 158 0 1,000 165,000 158,000 7,000 14,000 13,000 1,000 4,000 CONTRACT SERVICES113,135 Amount Budgeted: Contract Services (45500) 109,735 Contract Maintenance (Excel) 4% CPI 3,400 Maint. of New Area: Fallowfield at Cold Spg 06/19/07 158 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY07- 08 Page 2 CAPITAL EXPENDITURES Amount Budgeted: 0 Capital Improvements (46410) 0 Replacement of one irrigation controller/cabinet box Transfer to CIP Fund (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Amount Budgeted: 59 Reserve -Future Capital Imp (25500) 59 06/19/07 159 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 F1iND TYPE Specrat Revenue P1:iNCT10N = Landscape FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in acco an s benefiting from this district receive with the Landscape and Lighting Act of 1972. Property owner a special assessment on their property taxes. This fund accounts for this districts operations. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended 164,190 117,561 117,561 71,251 229, 164,190 164,883131 164,190 3,000 3,000 3,000 6.470 _ ,4A 441 ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5539-40010 Salaries 5539-40020 Over -Time Wages 5539-40070 City Paid Benefits 5539-40080 Retirement 5539-40083 Worker's Comp. Exp - 5539 -40084 Short/Long Term Disability 5539-40085 Medicare 5539-40090 Benefit Allotment Total Personnel OPERATING EXPENDITURES 5539-42115 Advertising 5539-42126 Utilities 5539-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5539-45500 Contract Services 5539-45519 Weed Abatement Total Contract Svcs. CAPITAL OUTLAY 5539-46250 Misc.Equipment 9915-49250 Transfer out - CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp Total Fund Balance Res. TOTAL 17,571 130 212 3,189 115 107 256 2,877 0 0 0 24,457 1,799 42,287 103 103 148,414 1,000 63,400 15,000 1,000 56,000 7,500 1,000 66,500 10,000 77,500 134,450 130,000 135,142 15,000 15,000 15,000 �„ 4e') 3,500 3,350 3,500 0 0 36,493 0 3,500 39,843 3,500 3,299 117,561 48,401 48,401 3,299 117,561 48,401 48,401 06119/07 160 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $238,441 ESTIMATED RESOURCES Approp Fund Balance (25500) Estimated Based on Projections Prop Tx -Sp Assessment (30300) Amount Budgeted: Amount Budgeted: 71,251 71,251 164,190 164,190 Amount Budgeted: 3,000 Interest Revenue 3,000 Based on Experience TOTAL EXPENDITURE BUDGET $238,441 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Amount Budgeted, 1,000 Advertising (42115) 1,000 Annual Updates and Public Hearing Notices Amount Budgeted: 66,500 Ut{{ities (42126) 62,000 Water 4,500 Edison Amount Budgeted: Maint. of Grounds/Bldgs (42210) 10,000 10,000 As -needed Maintenance Professional Services (44000) Assessment Engineer CONTRACT SERVICES Contract Services (45500) Contract Maint - Excel (4% CPI) Weed Abatement (45519) L.A. County Ag Misc Equipment (46250) 1 - Replacement Irrigation Controller Box Transfer to CIP Fund (9915-49250) FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: Amount Budgeted: Amount Budgeted: Amount Budgeted: Amount Budgeted: Amount Budgeted: 161 4,000 4,000 135,142 135,142 J,VVv 15,000 3,500 3,500 0 3,299 3,299 06/19/07 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 LANDSCAPE MAINTENANCE -DIST. #41 FUND FUND DESCRIPTION: Ft]l�D TYPE . Special Revenue Fi1NC710N : i.andscape The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. axes. This find s to account owners he costfrom lofthenoperations ct receive a special assessment on their property FY 2007-0B of this special district. Manager FY2005-06 FY 2006-07 FY 2006-07 city Actuals Ad'usted Bud et Pro'ected Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 interest Revenue TOTAL PERSONNEL SERVICES 5541-40010 Salaries 5541-40020 Over -time Wages 5541-40070 City Paid Benefits 5541-40080 Retirement 5541-40083 Worker's Comp. Exp. 5541-40084 Short/Long Term Disability 5541-40085 Medicare 5541-40090 Cafeteria Benefits Total Personnel 95,895 95,895 66,892 423,181 122,157 122,157 77,174 122,157 I Ann 3,000 17,571 130 211 3,190 115 107 256 2,877 0 0 24,457 0 OPERATING EXPENDITURES 1,802 1,000 1,000 1,000 77,000 5541-42115 Advertising 51,297 74,250 74,250 5,000 10,000 5541-42126 Utilities Maint. of Grounds/Bldgs 4011 10,000 85,250 80,250 88,000 5541-42210 Total Operating Exp. 57,110 PROFESSIONAL SERVICES 4,103 4,000 4,000 4,000 4,000 5541-44000 Professional Services 4,103 4,000 4,000 Total Prof. Svcs. CONTRACT SERVICES 40,371 46,410 41,000 15,000 48,232 15,000 5541-45500 Contract Services CS-Weed/Pest Abatement 14,619 15,000 61,410 56,000 63,232 5541-45519 Total Contract Svcs. 54,990 CAPITAL OUTLAY 273,730 3,500 0 0 3,500 3,500 5541-46250 Misc Equipment 273,730 3,500 Total Capital Outlay FUND BALANCE RESERVES Reserve - Future Capital Imp 95,893 68,892 68,892 66,892 66,892 33,317 33,317 25500 Total Fund Balance Res. 95 893 192,049 510,283 223,052 207,142 TOTAL 06/19/07 162 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $192,049 ESTIMATED RESOURCES Amount Budgeted: 66,892 Approp Fund Balance (25500) 66,892 Amount Budgeted: 122,157 Prop Tx -Sp Assessment (30300) 122,157 Amount Budgeted: 3,000 Interest Revenue 3,000 Based on Experience TOTAL EXPENDITURE BUDGET $192,049 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Amount Budgeted: Advertising (42115) Annual Updates and Public Hearing Notices 0 Amount Budgeted: Utilities (42126) 75,000 Water 2,000 taiso� i Maint. of Grounds/Bldgs (42210) As -needed Maintenance PROFESSIONAL SERVICES Professional Services (44000) Assessment Engineer CONTRACT SERVICES Contract Services (45500) Contract Maintenance: Excel Landscape Maint (4% CPI) CS WeedlPest Abatement (45519) L.A. County Ag 1,000 ;� nnn Amount Budgeted: 10,000 10,000 Amount Budgeted: 4,000 4,000 Amount Budgeted: Amount 48,232 15,000 48,232 163 06/19107 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY07- 08 Page 2 CAPITAL EXPENDITURES Amount Budgeted: 3,500 Mise Equipment (46250) 3,500 Replacement of One irrigation Controller Box FUND BALANCE RESERVES Amount Budgeted: 33,317 Reserve -Future Capital Imp (25500) 33,317 164 06/19/07 CAPITAL PROJECTS FUNDS 165 a a` J J d W h Q m0 D d C 0gO V. r Q W O LL o> 0w V J F a V u CO r "0288 p p O Npp O n OpN O O (7n Nv+n m C7 N p O c m » C -� c;t c 0 C o � � O O t 0 0 U u�inmm� ionmr� O O 0 r FM T 0 V c O W dU m OG y J W Y � NW y W O V d M<m14yOnW LD K o E -.Qapp��oWWoL0 IL o 0 3 U nD E���'cDDacf ccW n - cou)(L4KU�U # n v E�c�m O O m p N N 00 0 0 0 Op O 0 0 0 0 0 O V C O Opp O O O O N � OO O til` i0[I v0f f0 p1 m tO 0 N 00 � O O N � N 0C C 0 0p 0 0 0 0 0 0 O O 0 0 0 O O O N 0 00 0 166 N m b o m N p O c m » C c 0 C o � � o E d OL o m O N n d C W O O 0 v v O N f� Q N v O o O m S 1 n m 0 0 0 0 u o � W Nrp N'<YOi NMM Er U n < » W T as W U u � » d O N 0 do U 'yLcv •� m m a d W APE � a u 2 � c _ 2 a p Q y W O c. 15 odl vca o E u - mU CC> e W U» W< F F -U• LL a w o d opm did nCC'�CL a.C . do< v a jS ` P. Y T T T Q o 0 y r E d U E U y v W O 30 v t�¢WcEEDE mU c �Ct W Ix lCa W m« UT T U � C { U n n 0 FUND TYPE: Capital Project CITY OF DIAMOND BAR FUNCTION: Capital Project SPECIAL FUNDS BUDGET FUND #: 250 FY 2007-2008 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESGKlr I lury- This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from ndentified for specific capital projects. FY 2007-08 transfer -in from other funds and have been iManager FY2005-06 FY 2006-07 FY 2006-0T City 9 Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES 25500 AppropriatedFund Balance 31330 MTA - Call for Projects 31835 Sect 117 - 2004 Fed Approp 31817 Prop 12 Revenue 31815 Park Grants 580,020 State - HES Program 140,000 STPL 31818 Prop 40 Revenue 34550 Developer Fees 36660 Donations Transfer in -General Fd 39001 39111 Transfer in - Gax Tax 39112 Transfer in -Prop A Transit 39113 Transfer in - Prop C Transit 39114 Transfer in - TEA 25,000 2,976,520 Transfer in - Traffic Impr Fd 39116 39117 Transfer in - AB 2928 39119 Transfer in - TDA 39123 Transfer in -Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39138 Transfer in - District 38 39139 Transfer in - District 39 39141 Transfer inDistrict 41 125,000 TOTAL CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5215146420 Municipal Buildings 5310-46420 Misc. Capital Improvements 5510-46420 Total Capital Outlay 176,271 0 991,700 470,064 521,636 65,062 83, 165,000 50,000 450,447 580,020 136,6655 2 140,000 220,000 220,000 90,000 22,207 250,000 1,150 250,000 - 25,000 2,976,520 1,,730 2,838,442 2,346,410 507,600 369,600 369 183,000 363,027 90,000 690,826 1,055,000 1,157,000 1,091,605 1,569,400 1,018,000 1,703,845 125,000 29,58 693,00 0 255,000 438,000 53,672 180,580 84,755 795,000 31,083 795,000 70,938 13,541 1,708,330 457,394 207,220 379,650 241,831 315,549 303,089 348,836 36,493 273,730 5,01 ( 816 11 618,639 7.072143 8,734,651 3,033,934 6,154,920 3,428,430 1,292,604 3,837,150 2,775,000 651,073 1,680,000 2,637,661 1,731,089 1,395,001 732,998 945,000 418,762 637,500 679,366 27,394 201,258 201,258 90,000 195,827 5,320,594 11,618,839 7,072,143 8,734,651 FUND BALANCE RESERVES 78 33,658 0 0 25500 Reserve - Future Capita302,7 Capital Imp 33,658 0 Total Fund Balance Res. (302,778) �M TOTAL 168 06/19/07 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY07-08 TOTAL RESOURCE BUDGET $8,734,651 0 Approp Fund Balance Amount Budgeted: 0 0 Intergovt Revenue - Other Cities (31900) n MTA -Call for Projects Revenue (31330) Amount Amount Budgetea: Prop 12 Revenue (31817) 65,062 Parks Grant eon n'. Park Grants (31815) Rivers & Mountains Conservancy Grant Land and Water Conservation Grant Recreation Trails Grant State - Hazard Elimination Sfty Prgrm Traffic Management improvements Amount Buageteo: 140,000 136,000 304,020 nfn nnn Amount Budgetea: «-,-__ 220,000 nn nnn Amount Budgetea: STPL Revenue 90,000 Street Improvements Sect 117 -2005 Fed Approp Act (31835) Amount Budgeted: 521,636 521,636 Prop 40 Revenue (31818) Amount Budgeted: 0 Park Grants gr,n nnn ��-�--- Developer Fees (34550) Amount Budgeted:250,000 Street Improvements 0 Donations (36660) sfers In - General Fund (3yuul Street Improvements Traffic Mgt Imp ($490,600 from County Co-op Agrmnt) Park & Rec Improvements Landscape & Irrigation Impr sfers In - Gas Tax (39111) Street Improvements Transfer In - Prop A Transit (39112) Traffic Management Imp Transfer In - Prop C Transit (39113) Traffic Management Imp L,�S6,44G 1,782,842 520,600 147,500 387,500 Budgeted: 183,000 Amount Budgeted: uu,-i 90,000 Amount Budgeted: 1,569,400 1,569,400 06/19/07 169 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY07-08 Page 2 Transfers In - ISTEA (39114) d 1,018,000 Amount Budgete: Street Improvements 768,000 250,000 Landscape Improvements Transfer In -Traffic Imp Fund (39116) Amount Budgeted: 125,000 Traffic Improvement Projects 125,000 Transfers In - AB 2928 (39117) Amount Budgeted: 438,000 Street Improvement Projects 438,000 Transfers In - TDA (39119) Street Improvement Projects Transfers In - Safe Nbrhd Pks (39123) Park & Rec Improvements Amount Budgeted: 53,672 53,672 Amount Budgeted: 70,938 70,938 Transfers In - Park Dev Fund (39124) Amount Budgeted: 379,650 379,650 Park & Rec Improvements Misc Improvements Transfiers In - CDBG (39125) Amount Budgeted: 151,831 241,831 Park & Rec Improvements 90,000 Misc Improvements TOTAL EXPENDITURE BUDGET $8,734,651 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 3,837,150 . ,66os Grand Ave-B/B - Phase III Rig Knl to ECL 1,650,000 750,000877,150 a,aoe Slurry Seal/Overlay - Area 4 2,0o6 Prospectors Rd - Sunset Xing to Gldn Spgs 350,000 23900 Arterial Slurry Seal - Zone 2 70,000 Residntl Collectors Rehab (Design) - Lemon S/O Gldn Spgs;Lycoming btwn Lemon & ECL Windwood Dr - Rehab 50,000 90,000 Chino Hill Pkwy Rehab - Design Traffic Mgt Improvements (5510-46412) Amount Budgeted: 2,775,000 14699 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 125,000 22306 Neighborhood Traffic Mgt Mitigations 650,000 23207 Interconnect Links - Phase 1 550,000 23208 Interconnect Links - Phase II TC-Prspctrs (SS Xng & Gldn Spgs) & SS 23307 Xng (DBB & Pspctrs) 250,000 120,000 TS Mods - BCR/Pathfinder 120,000 TS Mods - BCR/DBBIvd 120,000 TS Mods - Gldn Spgs/Lemon 06/19/07 170 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY07-08 Page 3 CCN Cameras - Traffic Signal Mgt Traffic Management System 105,000 485,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 120,000 1,395,001 21505 Pantera Pk Storage Container Pad 101,831 21606 Paul C. Grow - ADA Retro -Fit DBC/Clear Crk @ Steep Cyn 250,000 21706 Trail Access - 147,500 2uo7 DBC Emergency Generator149,650 Peterson & Pantera Parks 23507 Batting Cages - Sycamore Cyn Pk - ADA Retro Rstrm Bldg -Design 50,000 272,000 Sycamore Cyn Pk - Trail Phase III (Middle Section) 304,020 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 1 5510-464161 Amount Budgeted: 637,500 Landscape &Irrigation mp ( 165,000 22006 Landscape Imp - Fallowfield 150,000 23607 Lndscpe/Drainage Imp-Gld Rsh East of DBB 22,500 Median Improvements in Front of K -Mart 300,000 Grand Ave Beautification - Montefino to ECL Amount Budgeted: 90,000 Misc Improvements 90,000 23607 School Area Curb Ramp Installation FUND BALANCE Reserve (25500) Amount Budgeted: 06/19/07 171 INTERNAL SERVICE FUNDS 173 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2007-2008 SELF INSURANCE FUND FUN[? TYPE lnter[tal Sve '' FUNCTION < Sel# IrjsuranC� < FUND DESCRIPTIun: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Actuals Adjusted Budget Projected Recommended ESTIMATED RESOURCES 1,4 68,053 1,210,475 1,210,475 1,260,475 25500 Approp Fund Balance 50,441 43,000 60,000 61,000 36100 Interest Revenue 39001 Transfer in -General Fund 180, 000 200,000 1,453,475 200,000 1,470,475 150,000 1,471,475 TOTAL 1,698,4 4 OTHER EXPENDITURES210,000 488,019 210,000D,000 200,000 210.000 4081-47200 Insurance Expenditures 1 1 99,200 4081-47210 Insurance Deposits 4081-47221 Insured Losses 488,019 210,000 210,000 309,200 Total Other Exp. FUND BALANCE RESERVE 1,210,475 1,243,475 1,260,475 1,162,27 25500 Fund Balance Reserve 1,210 1,243,475 1,260,475 1, 162,275 Total Fund Balance Res. ,475 TOTAL 1,698,494 1,453,475 1,470,475 1,471,475 06/19/07 174 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY07-08 TOTAL RESOURCE BUDGET ESTIMATED RESOD $1,471,475 Amount Budgeted: 1,260,475 Approp Fund Balance 1,260,475 Estimated Based on Projections Amount Budgeted: Interest Revenue (36100) 61,000 61,000 Based on history Amount Budgeted: 150,000 Transfer In -General Fund (39001) 150,000 TOTAL EXPENDITURE BUDGET $1,471,475 U I Ht:K r.Arr.1.v1 A w" Amount Budgeted: Insurance Expenditures (47200) Insurance FUND BALANUt Reserve (25500) (47210) Amount Amount Budgeted: 175 210,000 210,000 99,200 99,200 1,162,275 1,162,275 06/19/07 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2006-2007 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: FUND TYPE < Interrs�t $vc FL1NC`FION EggCpITePlatemt FCxN10 #; ' 520 This fund was established in FY99-00 to incorporate a method for the eventual replacement of the city's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 36100 Investment Revenue 39001 Transfer in - General Fd Adjusted Budget TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4090-46100 Auto Equipment FUND BALANCE RESERVE 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance Total Fund Balance Res. TOTAL 83,466 62,029 171.556 188,093 122 62,029 43,879 oA Anl 223.753 ,632 272,950 283,472 285,972 285,782 06/19/07 176 FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 City Manager Recommended Actuals Adjusted Budget Projected 10,927 85,379 85,379 62,029 195,603 230,428 169,743 169,743 7,500 10,000 6,257 25,338 5,000 23,350 23,350 18,150 272,950 283,472 285,972 285,782 17,928 23,350 23,350 18,150 18,150 17,928 23,350 23,350 10,000 4,990 0 0 10,000 4,990 0 83,466 62,029 171.556 188,093 122 62,029 43,879 oA Anl 223.753 ,632 272,950 283,472 285,972 285,782 06/19/07 176 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY07-08 TOTAL RESOURCE BUDGET $285,782 ESTIMATED KtSUUKa.r-a Budgeted: d Bug Restricted Fund Balance (25500) Amount62,029 62,029 Book Value of Equipment Budgeted: dge Unrestricted Fund Balance (25500) Amount Bu195,603 195,603 Estimated Based on Projections unt Budgeted: Interest Revenue (36100) Amo10,000 10,000 Based on History Budgeted: d Bug Transfer In -General Fd (39001) Amount 18,150 18,150 TOTAL EXPENDITURE BUDGET $285,782 RES Depreciation Expense (4090-42215) Amount Budgeted: 18,150 18,150 CAPITAL OUTLAY 0 Auto Equipment (46100) Amount Budgeted: FUND BALANCE RESERVES Amount Budgeted: 43,879 Restricted Fund Balance (25500) 43,879 Year End Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted:223,753 223,753 Based on Budget 06/19/07 177 CITY OF DIAMOND BAR FtINDTYPI= intemaisvo Equ�p;Replacent SPECIAL FUNDS BUDGET1)NCTION 530. ..' ... FY 2007-2008 COMPUTER EQUIPMEW REPLACEMENT FUND FUND DESCRIPTION' been established to assist the City in funding and anticipating various computer related This fund has replacement and/or enhancements. The equipment will be capitalized over the life equipment expectancy and the amount will be transferred into this fund from the General Fund. FY 2007-08 FY2005-06 FY 2006-07 FY 2006-07 Pro'ected City Manager Recommended Actuals Ad'usted Bud et ESTIMATED RESOURCES 1 186 1,500 4,000 7,000 36100 Investment Revenue Transfer in - General Fund 59,100 100,000 100,000 174,450 39001 25500 Reserved Fund Balance 34,900 92, 987 987 92,711 196,711 25500 Fund Balance Reserve 95,186 195,198 196,711 378,1 TOTAL OPERATING EXPENDITURES 5,000 4090-02215 Depreciation - Expense 2 213 261 Loss on Disposal of Equip -2,474 0 0 5,000 CAPITAL OUTLAY 25,000 46230 Computer Equip -Hardware 0 46235 Computer Equip -Software 0 0 0 25,000 Total Fund Balance Res. FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 712 194,211 196,711 348,161 .712 194,211 196,711 348,161 95,186 194,211 196,711 378,161 06/19/07 178 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY07- 08 TOTAL RESOURCE BUDGET $378,161 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 7,000 7,000 Transfer In - General Fund (39001) Amount Budgeted: 174,450 Hardware PC Scheduled Replacement (4yr life cycle) 31,250 Servers (5 yr life cycle) 50,000 Network Gear (5 yr life cycle) 18,000 Printers (5 yr life cycle) 3,000 Laptops (3 yr life cycle) 9,200 Telephone Equipment (10 years) 6,000 Copiers (10 years) 7,000 Software Microsoft Office for PC Replacment (4 year) 10,000 Finance System (10 year life) 30,000 Park & recreation Systems (8 Year life) 10,000 Fund Balance Reserves Amount Budgeted: 196,711 196,711 TOTAL EXPENDITURE BUDGET $378,161 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 5,000 New Hardware (assumed full year) 5,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 25,000 Cisco PIX515 Upgraded to ASA5510 25,000 Computer Equip -Software (46235) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 348,161 348,161 179 06/19/07 Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JUNE 5, 2007 STUDY SESSION: M/Tye called the Study Session to order at 5:31 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Chang, Everett, Herrera, MPT/Tanaka and Mayor Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Ann Lungu, Associate Planner; Linda Magnuson, Finance Director; Susan Full, Senior Accountant; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Ryan McLean, Senior Management Analyst; Alfredo Estevez, Desktop Support Technician and, Tommye Cribbins, City Clerk IN. REVIEW OF FY 2006-07 GOALS AND OBJECTIVES/INTRODUCTION OF FISCAL YEAR 2007-08 BUDGET — DISCUSSION AND ACTION. CM/DeStefano asked that the Council verify the goals and objectives and create a priority with traffic and transportation related goals and objectives being the number one series of priorities for the upcoming year. He believed the public viewed traffic and transportation issues as the community's number one concern. C/Everett felt the library and redevelopment of the golf course should be separate issues. Staff provided a good working document but he was concerned that it was taken to the web page C/Chang said that if those two items were separated there would be no place in the City to build a library. M/Tye said that if the City were to use the golf course property it would give Supervisor Knabe what he wanted and give D.B. money. C/Chang agreed that Summitridge Park was not a good site for the library. C/Herrera said that Supervisor Knabe would like D.B. to locate its library in Hacienda Heights or Rowland Heights and for the Supervisor to consider the library it probably needed to be on the golf course site. C/Everett felt it limited the City by placing those two items together under Goals & Objectives. Residents might come up with something different and usable. With respect to Pathfinder he felt "enhancing Pathfinder Rd" was the goal & objective. Also, the City should explore Sunset Crossing Rd. improvements for an entry image to D.B. and not focus on a final answer. JUNE 5, 2007 PAGE 2 CC STUDY SESSION CM/DeStefano said he was looking for more detail about what the Council wanted done on Pathfinder Rd. M/Tye said he would like to do away with the hodge-podge, as one turns westbound onto Pathfinder Rd. The idea of putting in a median is in his opinion is an excellent idea. CM/DeStefano wondered if there were other areas that needed the same type of attention such as North Diamond Bar Blvd. and other privately owned block wall areas that were in disrepair. SE/Yee stated that a six-foot tall block wall from Evergreen Springs to Diamond Bar Blvd. at the south side of Pathfinder with a 10 -foot landscaped median down the middle of the street would cost approximately $850,000 including design costs and contingencies. C/Chang recalled that the City Council agreed not to move forward with this item a couple of years ago because of the cost of the wall that would back up to private properties. At that time, the Council and CSD/Rose talked about plants to enhance the area. He felt the fence/wall would be more important than a median at this time. Still, the cost for the wall was only about $500,000. CM/DeStefano said the goal to explore the improvements could be left on the list. M/Tye felt there was not much difference in the cost of wrought iron and slump stone. He encouraged everyone to go to Brea and see what the City did with slump stone as opposed to the falling down fences. C/Everett felt the goal was to enhance the City's entryways and was worded correctly and that Sunset Crossing Rd. should be added to the list. C/Chang agreed and felt that the north side of Diamond Bar Blvd. and the other side of Lorbeer should be added to the list. MPT/Tanaka said he would rather devise a master plan for the entire City because if one area were done the other areas and everything else around it would look bad. C/Chang felt the residents should be able to view what was coming and a master plan would provide that opportunity. M/Tye said he wanted to avoid not doing what the City could do because it could not do what it wanted to do. CM/DeStefano responded to MPT/Tanaka that the wall on Brea Canyon Rd. was constructed only in the public right-of-way and not on any private property. JUNE 5, 2007 PAGE 3 CC STUDY SESSION CM/DeStefano stated that most of the goals and objectives were carried over, some were new and C/Everett wanted to refocus and re -tailor some of the goals. MPT/Tanaka offered two new goals: 1) build a swimming pool at D.B.H.S. and 2) Establish a park north of SR60 and east of Brea Canyon Rd. in the Lycoming/Washington area. CM/DeStefano stated that ACE would have acreage it no longer needed once the under -crossing was completed or the City could purchase a home on a corner lot with the objective to create a "pocket park." If the Council concurred staff could investigate these options and likewise look at the possibility of an Aquatic facility at the high school. C/Everett said he saw traffic and transportation as the number one item; complete signalization needs to be a priority; the Four Corners organization should be a high priority to address traffic improvements in the region; the next item would be the SR57/60 fix with completion of the dynamic model including Grand and Golden Springs; maintain opposition to "truck only" lanes for the SR60; investigate better solutions to reduce pass through traffic is important; and, the Grand Avenue, SR57/60 options and the related impacts; Lemon off ramp is important as well. CM/DeStefano asked if there was interest in pursuing a park and the Council concurred. CM/DeStefano asked if the Council was interested in exploring the feasibility of a swimming pool at D.B.H.S. C/Herrera felt that if the WUSD was not interested in participating financially she could not see the feasibility. M/Tye said that a few years ago there was talk of a pool, parking structure, etc. and it would be worth looking at with WUSD for a school and community benefit. C/Chang asked staff to explore the issue with the YMCA as well. M/Tye said he had problems with the bolded areas. He said he did not want to send the wrong message to the community about backpedaling on relocating the golf course. C/Herrera said that since there were no signed agreements with Los Angeles County there should be some flexibility written in to the goal and she would hate to see the City put all of its eggs into that particular basket. There may be another location that would be feasible as well. M/Tye said that possibility would remain open with the wording "at the D.B. Golf Course or some other location." C/Everett wanted to make sure the City focused on an activity center. JUNE 5, 2007 PAGE 4 CC STUDY SESSION C/Everett said his feeling was that with respect to DBTV 3, if the City had something specific that was going to be "enhanced or expanded" it should say what it is or indicate it has been accomplished. The Windmill has gone about as far as it can go as well unless something changes and it can be designated as an historical landmark. He said he had concerns about Site D and that this site should be described so that residents understand where and what is involved. Another concern is "develop a dynamic center" and what does that really mean? Also, Jolly Bagel is history and he wondered if the Kmart center was a location that residents understood. CM/DeStefano said the document could refer to Site D as the vacant 28 -acre property at Diamond Bar Blvd. and Brea Canyon Rd. He asked what "a dynamic center" meant to the Council Members. M/Tye said a dynamic center is something like a Birch Street, a Paseo Colorado, Old Town Pasadena, etc. It is a destination point for shopping, eating, attending a theatre, etc. CM/DeStefano said staff would re -scope the goals and objectives and get them to the Council Members as quickly as possible for review so that the document could be finalized for the June 19 City Council meeting. RECESS: M/Tye recessed the Study Session to the Regular City Council Meeting at 6:25 p.m. RECONVENE: M/Tye reconvened the study session at 8:20 p.m. for discussion of the FY 2007-08 Budget. C/Everett questioned what would happen to the integrity of the product if the City were to defer some or all of the street maintenance for a year. CM/DeStefano referred the City Council to Page 162 of the Budget. Some projects might be able to be deferred but the impacts are not known at this time. For example, there is about a $307,000 hit for the Grand Avenue Phase III and staff can take another look at that item and possibly move about $200,000 out of General Fund Reserves and take the money from another funding source. Slurry Seal Area 4 — Zone 2, needs more of an assessment through the Pavement Management Study as to whether those areas of the City are in reasonable shape and could be deferred a year or whether one or both really need to be done this year. There is a lot of work that needs to be done in the Prospectors Rd. area including work on traffic calming. Windwood Dr. Rehab is not a lot of money ($50,000) and is not one that staff would recommend deferring since it is part of the Alameda Corridor East Project. The interconnect links - $230,000, should be done next year but it could be delayed. The emergency generator is an additional piece of insurance should the City need it for emergency preparedness. However, it could be delayed. Many items could be moved if the Council wished to do so. Probably the items most in need of attention would be JUNE 5, 2007 PAGE 5 CC STUDY SESSION slurry seal. The landscaping, landscape improvements, and median improvements on Diamond Bar Blvd. at Kmart could be moved. C/Everett felt if the City could get interest on a million or two dollars it would be valuable if it did not impact the integrity of the streets. SE/Yee explained that the City has a pavement management program in place with a seven-year plan for the residential and arterial areas. If the City were to defer either of those items the bigger question would be the impacts including the financial impacts to the future schedule and there may be interim improvements that would have to be done to adjust for the extended period. CM/DeStefano stated that the Council could make some decisions regarding the actual operating budget. For example, the tree -trimming schedule could be scaled back from three to five years and the $80,000 in savings could be used for some other purpose. Professional services for the Economic Development Budget are estimated to be $535,000. Council could choose to defer those projects in the next year and reduce the reserve hit. Staff did not include the $1.2 million sale of the Summitridge mini -park to Horizon Pacific and if that transaction were completed within the next budget year the reserve would be $25.2 million. ISD/Desforges pointed out that the slurry seal program could be changed but in the long term there would be cost implications. CM/DeStefano emphasized that the pattern the City has chosen with respect to its slurry seal program is very cost-effective. D.B. is not tearing up its streets every few years and that is a scenario that could result from neglect. If cities do not crack seal and slurry seal, etc. it tears up the surface and the subsurface and could lead to tearing up the entire street. Therefore, it could cost the City more in the long run by extending out the slurry seal program. With respect to the three- year tree -trimming schedule it was a little too early to know the advantage or disadvantage but it is also part of the decision-making. MPT/Tanaka said he would prefer to have the tree trimming on a five-year schedule rather than a seven-year schedule because in his opinion, it is important to maintain the appearance of the streets. M/Tye said it would be foolish to be pennywise and pound-foolish and he would prefer to trust staff's judgment when it comes to capital improvement projects. C/Herrera believed the slurry seal cost had increased substantially. CM/DeStefano responded "yes" and the cost of everything has increased. For example, construction costs have skyrocketed well beyond maintenance costs. JUNE 5, 2007 PAGE 6 CC STUDY SESSION C/Everett said he would recommend staying with a seven-year street maintenance plan and cut back to five years on the tree trimming for safety reasons. CM/DeStefano reported that the budget message remains virtually the same — the City remains in very good shape. D.B. is receiving a little less revenue in some areas and has a little more expenditures in other areas as previously referenced. Staff is trying to anticipate some of the hits it will have in the next couple of years, one of which is the D.B. Honda Dealership that is leaving with no new prospect on the horizon that would generate 25% of what the dealership brings to the City. C/Chang said a gentleman indicated to him that he was very interested in acquiring the site for an upscale used car dealership for BMW, Mercedes and Lexus. CM/DeStefano stated that staff is going to make a major effort to come back to the City Council in the next month or so with a comprehensive report on where the City is going with its Lighting and Landscape Districts and where staff recommends the City Council take action to move those Districts forward. Each one is afloat only because D.B. took the personnel costs out of the equation at mid -year, which translated to a $90,000 hit to the General Fund. The City needs to look at asking the voters for more money for ongoing maintenance and new projects and new areas of improvement with an automatic annual CPI. The Districts were implemented prior to incorporation and the assessments have never been increased while costs have increased substantially just through CPI. One option would be to continue funding it with General Fund monies. CM/DeStefano explained that personnel charges have been moved. For example, Economic Development is no longer out of General Fund Reserves. Some bodies were moved with Prop A Funds; all of the legal services were moved into the Legal Department. The City Council's budget is almost identical to what it was last year. The only major difference is seen in increased personnel costs (benefits, etc.) Staff is not recommending changes to the Council's basic budget and not recommending changes to the prior year. The City Attorney is going from $215,000 to $240,000, which has to do with moving the City Prosecutor in and moving legal services. The City Clerk's Office is basically the same with a slight change in personnel costs. Personnel will change in all areas due to the built-in four percent CPI and related benefits. There are no major changes in the City Clerk's shop with the exception of this year's election. FM/Magnuson said her Finance Department budget would remain virtually unchanged. In the current fiscal year under Professional Services $50,000 was set aside for generally accepted accounting principles. $15,000 is budgeted for an actuarial study to implement Gasby 45, which dictates that the City must show the future retiree liabilities on the books. JUNE 5, 2007 PAGE 7 CC STUDY SESSION CM/DeStefano reported that the Human Resources Division remains fundamentally unchanged. ISD/Desforges said that operating costs for the Information Systems Department has increased by about $100,000, which is the offset of capital expenses. Professional services costs are decreasing as personnel become more efficient at maintaining systems rather than relying on outside consultants. The increase to contract services has to do with dual paths to the Internet. There has been a huge decrease in capital outlay because the City has gotten to a point of maintaining its systems. The Fund 530 is the Capital Fund, which is accumulating the funds annually ($175,000) for the actual operation. ISD/Desforges responded to C/Everett that his department measures Internet use. There were more than 10,500 transactions just on the transit passes during the past year. Every one of the online systems is tracked according to usage. CM/DeStefano said there is very little change proposed in the General Government budget — about a $5,000 increase. Public Information has decreased slightly because consultant services that were purchased last year are not needed this year. ACM/Doyle explained that the only increase in Public Safety is a 7.47% increase in the Sheriff's Department contract costs. CM/DeStefano said the City asked the Fire Department if it needed anything and they indicated they would like to purchase a computer and projector for their training program, which added $4,000. CM/DeStefano said the City estimated it would save about $22,000 off of the $105,000 budgeted for Animal Control but not until it is fully implemented. CDD/Fong explained that the Community Development/Planning Budget is very similar to last year's budget. The department is recruiting the Planning Manager and hopes to have someone on board by the end of June. The department is currently processing more than 40 applications. In 2005, 2300 people came to the counter. In 2006, 2900 people came to the counter and a similar 27% increase was seen in applications. Almost 940 planning applications were processed in 2006 versus 736 in 2005. There was a large increase in Neighborhood Improvement cases. The number of cases investigated was more than 14,000 in 2006 and almost 13,000 in 2005. Staff estimates the revenue from Building & Safety will remain about the same. CM/DeStefano stated that in the current year's budget the Council authorized hiring of a part time Neighborhood Improvement Officer. The City recruited for the position and did not have a good response. After looking at it over the past year it is CM/DeStefano's recommendation that the City not fill that position for a $35,000 - $40,000 savings that would allow the money to be used in other areas. JUNE 5, 2007 PAGE 8 CC STUDY SESSION He would rather continue to pay the officers to work Tuesday through Saturday and overtime when necessary rather than hire a part time officer. CM/DeStefano said that with respect to Economic Development, the City hopes to achieve all of the professional services to work on detailed plans for areas of the City and particularly Site D. The MOU with the School District should come to the Council at its next meeting and would mean that the City would front the $275,000 study in the next budget. He also recommended that the City continue the modest contribution to the Chamber of Commerce. 2006/07 is the last term of the current contract with the Chamber and the contract is for $1000 per month. He said he had a general interest letter from the Chamber that did not outline a proposed scope of service. C/Herrera felt there was value in remaining partners with the Chamber and recommended that the amount be increased to $24,000. CM/DeStefano said that he recently met with the Chamber Director to discuss a scope of services for the next year or two and the items proposed were the same items that have been proposed year after year, most of which the City does now and does not need the Chamber to perform. Therefore, the Council may wish to keep the $12,000 as listed and open the door to more depending upon approval of an appropriate scope of work from the Chamber. C/Herrera felt the Chamber needed some hints. CM/DeStefano said he had offered lots of hints including "Shop Diamond Bar" and others. He felt part of the problem was that it was no longer a D.B. Chamber but a Regional Chamber. Other suggestions have included taking stock of why businesses are coming to and leaving the City to help staff understand what could be done to help people stay. M/Tye wanted to know why businesses did not go to the Chamber with their business concerns. MPT/Tanaka said that more than half of the D.B. businesses are not Chamber members. CSD/Rose reported on the park upgrades completed in fiscal year 2006-07 and on federal grants received for trails. The City has been given a year to meet the federal grant requirements which are extensive. C/Herrera said that a swimming pool was part of the Parks Master Plan. CSD/Rose agreed and said that a location had not been identified and money had not been earmarked for the project. JUNE 5, 2007 PAGE 9 CC STUDY SESSION CM/DeStefano said that even if the City had the land and the money to construct the swimming pool the ongoing operation and maintenance would be extremely costly. CSD/Rose said it would depend on what entities were involved in addition to the City. The City might be in a position to support it through the summer months if the school districts, YMCA, etc. were supporting the facility through the winter months. Another option would be to contract with a private operator. After the contractor is finished with Anaheim they may be willing to work with D.B. Maintenance on a 50 -meter pool runs about a million to a million and a half per year. SE/Yee explained that Public Works saw only a slight increase over the 2006/07 FY budget. The department is nearly at full staff. He reported on the completed capital improvement projects. The CCTV cameras item was designated as a separate item. Staff is working on the details of the traffic signalization and hopes to bring the matter to the City Council the first week of July. The $400,000 item is for computer hardware and software that is funded by the LA County Co -Op Agreement, Prop A and Prop C funds. CM/DeStefano stated that consideration of the new budget would be placed on the June 19 agenda. There is a recommendation that the City hire one new employee, an associate engineer, in the Public Works Department who will focus on traffic and traffic related issues and spend half of their time working in the traffic management center and the other half working on projects that require traffic analysis. Each year the City spends a great deal for traffic consultants and full time employee costs are offset by Prop A as well as a reduction in the consultants' costs. No. DISCUSSION AND ACTION OF IN-HOUSE BUSINESS LICENSING — Continued to a future study session. PUBLIC COMMENTS: None ADJOURNMENT: With no further business to come before the City Council, M/Tye adjourned the Study Session at 9:38 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2007. STEVE TYE, Mayor MINUTES OF THE CITY COUNCIL Agenda No. 6.1(b) REGULAR MEETING OF THE CITY OF DIAMOND BAR JUNE 5, 2007 CLOSED SESSION: 5:00 p.m., Room CC -8 IN. Government Code Section 54956.8 — Conference with Real Property Negotiators Property Negotiations: Address: Portion of Lot 13, Tract No. 3941 and Portion of Lot 3, Tract No. 3941 Agency Negotiator City Manager Negotiating Party Robert R. Reed Family Trust Public Comments on Closed Session Agenda — None Offered. STUDY SESSION: 5:31 p.m., Room CC -8 ► Review of FY Draft 2006-07 Goals and Objectives/Introduction of Fiscal Year2007- 08 Budget — Discussion and Action. ► Discussion of In -House Business Licensing — Discussion and Action. Study Session adjourned at 6:25 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:34 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that tonight's meeting was called to order at 5:00 p.m. at which time public comment was solicited on the Closed Session Agenda of which there was none. The City Council recessed into Closed Session to discuss the items listed on the Closed Session Agenda and no reportable action was taken. The Closed Session was adjourned at about 5:20 p.m. M/Tye stated that he called tonight's Study Session to order at 5:31 p.m. to review Goals and Objectives for FY 2006-07 and discussed the FY Draft 2007-08 Budget. Following tonight's regular City Council meeting the City Council will return to the previously stated Study Session discussion. PLEDGE OF ALLEGIANCE: Principal Monica Principe, Diamond Ranch High School, led the Pledge of Allegiance. INVOCATION: Darlene Jones, Pastor Outreach, Diamond Canyon Christian Church. JUNE 5, 2007 PAGE 2 CITY COUNCIL ROLL CALL: Tem Tanaka and Mayor Tye. Council Members Chang, Everett, Herrera, Mayor Pro Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; Linda Magnuson, Finance Director; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Ryan McLean, Senior Management Analyst; Lauren Hidalgo, PI Specialist; Alfredo Estevez, Desktop Support Technician and, Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tye presented a Certificate Plaque to retiring Los Angeles County Sheriff's Deputy Richard Wright — STAR Program. Deputy Wright introduced new STAR Deputy Mark Yrairte. Jody Roberto representing Assemblyman Bob Huff presented Deputy Wright with a Certificate. 1.2 MPT/Tanaka presented Certificates of Recognition to Principal Denis Paul and students David Bell, Matthew Benz, Stephen Chang, Joanna Chang, Katie Devore, Chris Espinosa, Andrea Ferris, Raymond Kwan -Martinez, Joann Lin, Namreta Mondkar and Jin Tan from Diamond Bar High School for participating in and winning the 2007 Solar Cup Championship sponsored by the Metropolitan Water District 1.3 M/Tye presented a Certificate of Recognition to D.R.H.S. Principal Monica Principe for Diamond Ranch High School being named "California Distinguished School. PUSD Superintendent Dr. Thelma Melendez de Santa Ana and PUSD Board Member Andrew Wong were also in attendance. Jody Roberto representing Assemblyman Bob Huff presented a Certificate as well. 1.4 M/Tye presented a Certificate Plaque to Community Services Director Bob Rose commemorating 15 years of distinguished service to the City of Diamond Bar. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Daphne, Mystery, Inc., spoke about the Diamond Bar Library Summer Reading Program commencing June 18 that will include Scooby-Doo Mysteries, magicians, a Harry Potter party and Princess Tea Time with Ms. Diamond Bar and her Court, prize bidding and parties. She asked for high school volunteers to assist with the program. JUNE 5, 2007 PAGE 3 CITY COUNCIL Steven Sakata, 1625 Meadowglen Rd. said he was present to speak about the proposed demolition of the Diamond Bar Golf Course and reiterated his concerns for children and wildlife and the historical significance of the current golf course. John Martin, 1249 S. Diamond Bar Blvd. attended the Public Scoping meeting on May 16 during which the AERA project was presented. He outlined reasons he is opposed to the project. Dr. Yanow asked for clarification about the Reed property because he was under the impression that the escrow period ran out tomorrow and wondered why there had been no decision regarding the property. Lu Zheng, 23239 Antler Dr. wanted to know what plans the City had for developing the golf course property. Chief Nieto reminded residents that this is the start of the fire season and that the Fire Department will be conducting brush inspections. He encouraged everyone to attend the City's July 4th celebration to enjoy the fireworks display and not engage in the use of illegal fireworks. Recently, the Department conducted a three-day major exercise in Tonner Canyon. Michael Kight, 23204 Antler Dr. attended the Scoping Meeting believing he would be able to voice his opinion and that it didn't happen. In fact, about 99% of the attendees appeared to oppose the project. Thirty-eight homes back up to the golf course and according to a real estate agent, this project is having a major impact on the sale of those homes now. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano stated thattwo projects were discussed by speakers: The development proposed by AERA Energy on the vacant land between D.B. and Brea and the golf course development proposal forwhich the City Council approved an EIR contract. On May 1 and15 the City Council discussed the $157,000 golf course EIR and on May 15 tabled the matter, which is not scheduled for reconsideration by the City Council. AERA Energy is a private development project on the 3000 acres AERA Energy controls between D.B. and Brea. Of the 3000 acres, about 2000 acres are proposed to be a future part of the City of D.B. D.B. is serving as the lead agency in the crafting of an Environmental Impact Report for the project. The Project that proposes about 3600 homes has significant impacts over the vacant land that currently exists. The consultant preparing the EIR was selected by the City of D.B. The cost for the EIR is paid for through D.B. policy by the developer requesting the service. In this case, the developer pays the City of D.B., which in turn contracts with the EIR consultant and pays the consultant that prepares the EIR. The AERA Energy project went through a public scoping process on May 16. Prior to that, a notice was distributed to public agencies, published and made available through other sources to the public. The scoping session was an opportunity for the public to discuss the environmental impacts and their feelings about the proposed project. The techniques used to gather the comments were common to other public scoping sessions that occur throughout the State. Court reporters were present to record JUNE 5, 2007 PAGE 4 CITY COUNCIL the meeting. The public comment period ended on June 4. All of the comments received by June 4 will be part of the next step, which is the completion of the Draft EIR. Within the Draft EIR will be the notes from the scoping session, the document that advertised the scoping session and all comments received at the scoping session and through June 4 as well as responses to those comments. The Draft EIR is allowed a 45-60 day public comment period and upon completion of the Draft EIR notice will be published that the document is available for review and comment which will lead to a final EIR, public hearings before the Planning Commission and final decision by the City Council. The EIR is necessary for the City Council to fully understand the scope, impacts and mitigation measures of the proposed project. It is likely that the EIR will not come before the City Council for consideration prior to the end of 2007 or beginning of 2008. CM/DeStefano stated that with respect to the Reed property, as of this date the City is still in escrow with the Reed family. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — June 12, 2007 — 7:00 ACMD/Government Center Auditorium, 21865 Copley Drive. p.m. 5.2 Traffic and Transportation Commission Meeting—June 14, 2007-7:00 p.m., AQMD/Government Center Hearing Board Room, 21825 Copley Drive. 5.3 City Council Meeting — June 19, 2007 — 6:30 p.m., AQMD/Government Center Auditorium, 21825 Copley Drive. 6. CONSENT CALENDAR: C/Chang moved, MPT/Tanaka seconded to approve the Consent Calendar as presented. M/Tye requested that Item 6.5 and 6.20 be pulled for discussion. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 6.1 CITY COUNCIL MINUTES Chang, Everett, Herrera, MPT/Tanaka, M/Tye None None 6.1.1 STUDY SESSION OF MAY 15,2007— approved as submitted. 6.1.2 REGULAR MEETING OF MAY 15,2007— approved as submitted. 6.2 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of March 8, 2007 — Received & Filed. 6.3 RATIFIED CHECK REGISTER CONTAINING CHECKS — dated May 10, 2007 through May 30, 2007 totaling $1,014,362.05. JUNE 5, 2007 PAGE 5 CITY COUNCIL 6.4 APPROVED TREASURER'S STATEMENT — month of April 2007. 6.6 AUTHORIZED TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY OF $25,000 TO EXTEND VENDOR SERVICES FOR SENIOR AND ADULT EXCURSIONS PROVIDED BY INLAND EMPIRE STAGES LTD., IN AN AMOUNT NOT -TO -EXCEED $70,000 FOR FY 2007-08. 6.7 APPROVED VALLEY VISTA SERVICES' RATE ADJUSTMENTS FOR CPI AND DISPOSAL COSTS. 6.8 APPROVED INCREASE IN CONTRACT AMOUNT WITH LEIGHTON AND ASSOCIATES TO $29,000 FOR GEOTECHNICAL SERVICES FOR THE SYCAMORE CANYON PARK ADA RETROFIT PROJECT, PHASE III AND APPROPRIATION OF $7,000 IN PARK DEVELOPMENT FUNDS FOR THIS PURPOSE. 6.9 EXONERATION OF SURETY BOND NO. 6023786 IN THE AMOUNT OF $502,276.80 AND SURETY BOND NO. 6023787 IN THE AMOUNT OF $264,503 POSTED BY PULTE HOME CORPORATION FOR TRACT NO. 52267 TO COMPLETE GRADING AND STORM DRAIN IMPROVEMENTS. 6.10 REDUCTION OF 75% OF SURETY BOND NO. 6341975 POSTED BY TARGET CORPORATION DBA TARGET STORES FOR PARCEL 1 OF PARCEL MAP 14819 (TARGET STORE LOCATION) TO COMPLETE STREET, DRAINAGE, EROSION CONTROL, LANDSCAPE AND IRRIGATION, SEWER, NON -DISTRICT WATER AND GRADING IMPROVEMENTS. 6.11 APPROVED AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ULTRA SYSTEMS IN AN AMOUNT OF $6,350 FORA TOTAL CONTRACT AMOUNT OF $26,106 TO PREPARE A TREE SURVEY AND AN INITIAL STUDY FOR TENTATIVE TRACT MAP NO. 061066, A PROPOSED FIVE LOT SUBDIVISION AT CLEAR CREEK CANYON AND MONUMENT CANYON DRIVES. 6.12 APPROVED AMENDMENT NO. 2 TO THE CONSULTANT SERVICES AGREEMENT WITH LDM ASSOCIATES FOR AN INCREASE IN THE AMOUNT OF $4,000 FOR A TOTAL CONTRACT AMOUNT OF $28,999 FOR "AS NEEDED" PLANNING SERVICES. 6.13 APPROVED AMENDMENT NO. 5 TO THE AGREEMENT WITH TENNIS ANYONE TO EXTEND THE CONTRACT PERIOD TO JULY 1, 2007 THROUGH JUNE 30, 2008 IN THE AMOUNT OF $60,000. JUNE 5, 2007 PAGE 6 CITY COUNCIL 6.14 APPROVED PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT FOR THE 2006-07 COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMP INSTALLATION PROJECT TO CJ CONCRETE CONSTRUCTION, INC. IN THE AMOUNT OF $160,886.25 AND AUTHORIZED A CONTINGENCY AMOUNT OF $7,152 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $168,038.25. 6.15 APPROVED AMENDMENT NO. 1 TO JOINT USE AGREEMENT WITH WALNUT VALLEY UNIFIED SCHOOL DISTRICT FOR TRANSMITTAL OF $247,500 IN HUD FUNDING FOR IMPROVEMENTS TO VARSITY BASEBALL FIELD AT DIAMOND BAR HIGH SCHOOL AND APPROPRIATED $247,500 FROM GENERAL FUND RESERVES FOR THIS PURPOSE. 6.16 SECOND READING OF ORDINANCE NO. 05(2007): AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH CAT LICENSING PROCEDURES AND CLARIFYING THE DOG LICENSE FEE REDUCTION FOR SENIORS. 6.17 APPROVED LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS TO SUPPORT SB1000 (HARMAN); SB 156 (SIMITIAN) AND SB 959 (ROMERO) AND CHANGE THE COUNCIL'S OPPOSING POSITION ON SB 964 (ROMERO) TO NEUTRAL BASED ON RECENT AMENDMENTS TO THE BILL. (a) SB 1000 (HARMON) —SUPPORTED ADOPTED RESOLUTION NO. 2007-35 CLARIFYING THAT "LOCAL NEED" OF A GROUP HOME FACILITY IS TO BE MEASURED LOCALLY, EXCLUSIVE OF THE NEEDS OF OTHER JURISDICTIONS. ALSO REQUIRES FACILITIES HOUSING SEVEN OR MORE RESIDENTS TO RECEIVE A CUPO FROM THE HOSTING AGENCY BEFORE RECEIVING A STATE LICENSE. (b) SB 156 (SIMITIAN) — SUPPORTED ADOPTED RESOLUTION NO. 2007-36 ESTABLISHING THE "CALIFORNIA READING & LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2008. (c) SB 959 (ROMERO) — SUPPORTED ADOPTED RESOLUTION NO. 2007-37 ESTABLISHING INVOLUNTARY HOME DETENTION PROGRAM, WHICH INCLUDES ELECTRONIC MONITORING FOR THOSE CONVICTED OF A MISDEMEANOR. (d) SB 964 (ROMERO) — REMAINED NEUTRAL ON THIS BILL; WHICH IN ITS PREVIOUS FORM MADE MAJOR CHANGES TO THE RALPH M. BROWN ACT. AFTER WORKING WITH THE LEAGUE JUNE 5, 2007 PAGE 7 CITY COUNCIL OF CALIFORNIA CITIES, THE AUTHOR INCORPORATED SIGNIFICANT AMENDMENTS INCLUDING REMOVING THE PROVISIONS THAT WOULD HAVE PREVENTED EVEN ROUTINE AND BASIC COMMUNICATION BETWEEN STAFF AND ELECTED OFFICIALS WITHOUT PUBLIC NOTICE. 6.18 APPROVED AMENDMENT NO. 2 TO GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE AMOUNT OF $11,000 TO A TOTAL CONTRACT AMOUNT OF $81,000 FOR FY 2006-07 BUDGET, 6.19 APPROVED AMENDMENT NO, 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CIVIC SOLUTIONS IN THE AMOUNT OF $7,500 FOR A TOTAL CONTRACT AMOUNT OF $167,500 TO PAY THE LAST MONTH (APRIL 2007) OF THE CONTRACT SERVICES. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.5 APPROVAL OF AMENDMENT NO.4 TO THE AGREEMENT WITH TENNIS ANYONE TO INCREASE THE CURRENT FY 2006-07 CONTRACT AMOUNT FROM $50,000 TO $60,000. M/Tye asked why the Council would be asked to increase the amount by $10,000 with only 25 -days left in this year's contract. CSD/Rose explained that the contract is for contract classes and payment to the instructor is based on the number of students in the class. Currently there are more students than what the City budgeted to pay. Accordingly, the City received more revenue and the instructor is entitled to 70% of the revenue collected. 6.20 AWARD OF CONTRACT TO BELAIRE-WEST LANDSCAPE, INC. FOR THE CONSTRUCTION OF LORBEER FOOTBALL FIELD, TRACK AND SLOPE IMPROVEMENTS IN THE AMOUNT OF $395,342.90, PLUS A CONTINGENCY OF $39,534.29 (10%), FOR A TOTAL AUTHORIZATION OF $434,877.19. M/Tye wondered about a new irrigation system for the football/soccer field. CSD/Rose explained that the City would use the existing lateral irrigation lines and would be putting in new irrigation heads throughout the entire football/soccer field. M/Tye moved, C/Everett seconded, to approve Consent Calendar Items 6.5 and 6.20. Motion carried by the following Roll Call vote: JUNE 5, 2007 PAGE 8 CITY COUNCIL AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, NOES: COUNCIL MEMBERS: None/Tanaka, M/Tye ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 APPROVAL OF AGREEMENT OF PURCHASE AND SALE BETWEEN THE CITYAND HORIZON PACIFIC, INC. A CALIFORNIA CORPORATION, FOR THE SURPLUS PROPERTYAT 1325 SUMMITRIDGE DRIVE, COMMONLY KNOWN AS THE SUMMITRIDGE MINI -PARK. SMA/McLean presented staff's report. Last year the City Council designated this property as surplus property and directed staff to begin the process of selling same. Following an appraisal, which valued the property at $1.165 million it was offered to other public agencies as required by State law. When no public agencies indicated an interest to purchase the property it was made available to private developers. At the close of bids from private developers Horizon Pacific, the only bidder, offered $1,225 million and to complete the sale the Council must now approve the agreement of purchase and sale that outlines the terms that include a 60 -day due diligence period for the developer to acquire information and background on the property plus a 240 -day escrow period to ensure the project remains viable forthe developer and for the City as the entitlement process continues. The agreement does not guarantee any number of dwelling units that may be constructed on the property and the developer will have to go through the entitlement and processing period to reach that point. Upon approval of the agreement the developer must proceed through the process with the Planning Commission and staff in order to earn those entitlements before moving forward with the project. C/Herrera moved, C/Chang seconded, to approve Agreement of Purchase and Sale between the City and Horizon Pacific, Inc., a California Corporation for the Surplus Property at 1325 Summitridge Drive, commonly known as "Summitridge Mini -Park." C/Chang asked Council to provide a public outreach program about this transaction so that neighborhood residents understand this will become private property. JUNE 5, 2007 PAGE 9 CITY COUNCIL Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett thanked tonight's participants. One major activity he participated in with MPT/Tanaka during the past three weeks was the Neighborhood Watch program on Wednesday and Thursday of last week. He was privileged to attend Waterworks 101, which gave attendees a perspective on the importance, scarcity and responsibility of using and providing water. Another informative activity that encouraged him about the form of government was a local activity by several assembly members about the issue of traffic in the region — "A Transportation Funding Summit." He and some of his colleagues recently completed the Joint Powers Insurance Authority's "Healthy Seminar" designed to reduce costs to the cities. He acknowledged the team who developed, raced and won the solar boat race. He commended the students, parents and staff at Diamond Ranch High School for being recognized. He welcomed the new STAR deputy and thanked Deputy Wright for his years of service to the schools. He asked that tonight's meeting be adjourned in honor of Deputy Wright. He also thanked Chief Nieto for his comments. C/Chang commended Deputy Wright for his positive and inspiring work with students over the past 16 years. C/Chang thanked residents for their input regarding the Council's goals and objectives. He pointed out that the City used to spend about $40,000 for graffiti removal and now it is spending about $80,000. He encouraged residents to report graffiti problems so that the City can continue to quickly monitor the situation. He asked teachers and parents to ask that the young people not to engage in such destructive behavior. C/Herrera reported that she attended the Contract Cities conference in mid-May and learned about new and improved equipment and programs for the Fire and Sheriff Departments she heard presentations on new anti -graffiti programs and how important it is to quickly eradicate graffiti; she attended the Legislative Conference sponsored by the League of California Cities in Sacramento. The conference provided an opportunity to learn about the new State budget and to speak with legislators about local issues. One of the City's concerns is about group homes, which the cities have little control and she and others were able to give testimony on various bills moving through the State legislature. She said she was very proud that D.B. was wealthy in schools and individuals who contribute to the City. Deputy Wright has given many years of service to the young people of D.B. and so too has CSD/Rose who is directly responsible for many programs that directly benefit the Council and residents of D.B. JUNE 5, 2007 PAGE 10 CITY COUNCIL MPT/Tanaka congratulated CSD/Rose and Deputy Wright. He and M/Tye attended the AERA project -scoping meeting. He encouraged everyone to follow the process and take advantage of expressing opinions and concerns. He attended the D.B.H.S. Swim Team Captains Awards and found it interesting that a school without a swimming pool had more qualifiers for the finals than many schools with swimming pools. He attended the PUSD meeting and learned about the changes proposed by the new superintendent. He attended the Regional Chamber of Commerce Mixer at the Walnut Valley Water District office during which the winning solar cup boat from D.B.H.S. was displayed. He attended the Wildlife Corridor Conservation Authority. The Authority continues to discuss D.B.'s land acquisitions and interests shown by D.B. for some of areas concerning WCCA. The Council attended Dr. Kent Bechler's farewell reception honoring his five years of service to the WUSD. He and Council Member Everett attended the Waterworks 101 at Weymuth Filtration Plan in LaVerne hosted by the San Gabriel Valley Council of Governments, the Metropolitan Water District, the Three Valleys Water District, Upper San Gabriel Valley and the Foothill Municipal Water Districts. On Saturday, he and M/Tye attended the Chinese-American Advocates Awards Dinner. Saturday evening the Council attended the D.B. Chinese-American Associations 17th Annual Gala Fundraiser. He, M/Tye and C/Everett attended the day and one-half City Council Academy presented by the Joint Powers Insurance Authority and opened the session with Fundamentals of Government and the Brown Act. Other presenters spoke about financing and polish professional images, Council's roles, effective relationships and public entity liability and how to avoid being sued. He hoped that residents would participate in Saturday's Relay for Life, which this year would be dedicated to the memory of former Council Member and Mayor Bob Zirbes. M/Tye said it was an interesting experience to be at the 14th Annual Abacus and Mental Arithmetic Assessment Awards ceremony. Last Friday night he attended the 5th Annual Awards Banquet for the Junior ROTC at Diamond Ranch High School. He said he wondered where the press was during such award ceremonies and ceremonies involving the young people of D.B. It was wonderful to have both high schools recognized this evening for their accomplishments. He encouraged Council Members to attend the legislative caucus the next time it is available locally. D.B. needs to fight for every dollar available to help move the Eastern San Gabriel Valley traffic concerns to the forefront. The 17 th Annual Chinese-American Gala Fundraiser was terrific and kudos to MPT/Chang and his wife for sharing their talents. He appreciated those who participated in the Wednesday, May 16th Scoping Meeting. If attendees were disappointed it may have had more to do with expectations than for the actual purpose of the meeting. He hoped everyone would be able to join in the Relay for Life at Lorbeer and challenged his colleagues that for everyone who participated and walked a lap he would donate $10 in memory of friend of colleague Bob Zirbes. Team Huff is raising money in Bob's memory and he hoped that everyone would participate and enjoy the day. JUNE 5, 2007 PAGE 11 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Tye adjourned the regular City Council meeting at 8:15 p.m. back to the Study Session in honor of Rick Wright and his service to Diamond Bar and the Los Angeles County Sheriff's Department. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2007. STEVE TYE, MAYOR Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 24 2007 CALL TO ORDER: Chairman Nelson called the meeting to order at 7:03 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Wei led the Pledge of Allegiance. 1. ROLL CALL Present: Commissioners Kwang Ho Lee, Kathleen Nolan, Osman Wei, Vice Chairman Tony Torng and Chairman Steve Nelson Also present: Nancy Fong, Community Development; Ann Lungu, Associate Planner; David Alvarez, Planning Technician and Stella Marquez, Senior Administration Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None. 3. APPROVAL OF AGENDA: As Submitted. 4. CONSENT CALENDAR: C/Wei moved, C/Lee seconded to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Wei, Lee, Nolan, VC/Torng, Chair/Nelson NOES: COMMISSIONERS: None ABSENT COMMISSIONERS: None 4.1 Minutes of the Regular Meeting of April 10, 2007. 4.2 Issuance of Public Convenience and Necessity (PCN): A request to issue a PCN for a Type 21 liquor license for Target Store at 747 Grand Avenue. 5. OLD BUSINESS: None, 6. NEW BUSINESS: APRIL 24, 2007 PAGE 2 PLANNING COMMISSION 6.1 Art in Public Places CDD/Fong reported that about a year ago at the direction of the Planning Commission staff researched Art in Public Places. Staff made its report to the Commission and as directed by the Commission, forwarded the Planning Commission's recommendation to the City Council. Council directed that it was not yet time to consider this proposal because there were higher profile items under consideration. CDD/Fong reiterated to C/Lee that the Planning Commission recommended the Council consider an Art in Public Places program. However, Council felt it was not the appropriate time and may consider the matter at a later date. C/Nolan wondered if developers might be willing to place the funds in trust for artwork but may not wish to do the work themselves. CDD/Fong stated that in her experience if Planning did not require Art in Public Places or the volunteer the associated fee,Someelopers developersldo notmindnd selecting art for display funds r the piece of art. d splayand some developers would prefer to pay the fee. I n response to VC/Torng, CDD/Fong stated that Council did not formally vote on the issue nor did it consider an ordinance, it merely directed staff accordingly. VC/Torng asked if there was any further study staff that the Planning Commission could do to further this concept. CDD/Fong responded that in accordance with Council's direction, staff would need to conduct more research to determine the logistics of other programs that would not require the developer to contribute 1 % of the building evaluation. At this time staff resources are not available to consider this low priority item. She felt the matter would have more teeth were the Planning Commission to consider a condition for Art in Public Places on specific projects rather than make it a fee-based condition of all projects. VC/Torng wanted staff and the Planning Commission to pursue this matter and receive a follow up report in approximately six months. 7. PUBLIC HEARINGS: 7.1 Conditional Use Permit No. 2006-18 — In accordance with Development Code Section 22.58, the applicant requested approval to change the hours of operation in an existing Music Studio located at Country Hills Towne Center. The project site is zoned C-2 (Community Commercial). APRIL 24, 2007 PAGE 3 PLANNING COMMISSION PROJECT ADDRESS: 2775-A Diamond Bar Boulevard Diamond Bar, CA 91765 PROPERTY OWNER: Country Hills DB, LLC 9595 Wilshire Boulevard, Suite 214 Beverly Hills, CA 90212 APPLICANT: Ara Cho 22556 Birds Eye Drive Diamond Bar, CA 91765 PT/Alvarez presented staff's report and recommended Planning Commission approval of Development Review No. 2004-18, Findings of Fact, and conditions of approval as listed within the resolution. C/Lee felt the number of students in staff's report was too low. There were no ex parte disclosures. Chair/Nelson opened the public hearing. Ara Cho, applicant, responded to C/Lee that when she applied to change the times it was primarily to accommodate vacation hours and the summer school break and she wanted to extend the hours during those times to accommodate her students. Once regular school commences her school will go back to its regular hours. C/Lee took exception to her explanation. C/Nolan stated that it was her understanding that the owner only wanted to extend hours so to accommodate students at an earlier time when school was not in session e.g., summer, spring break, etc. CDD/Fong explained that the school's business -owner would like the opportunity to open her business more hours during the summer to accommodate students who would rather not come at 5:00 p.m. and come at 9:00 a.m. for example. Most likely the school will not have students continuously from 8:00 a.m. to 9:00 p.m. every day. This condition provides the school an opportunity for students to have flexible and optional hours. Chair/Nelson closed the public hearing. C/Nolan moved, VC/Torng seconded, to approve Conditional Use Permit No. 2006-18, Findings of Fact, and conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: APRIL 24, 2007 PAGE 4 PLANNING COMMISSION AYES NOES: ABSENT COMMISSIONERS COMMISSIONERS: COMMISSIONERS: Nolan, VC/Torng, Lee, Wei, Chair/Nelson None None 7.2 Conditional Use Permit No. 2007-05 - In accordance with Development Code Sections 22.58 and 22.10.030, Table 2-6, the applicant requested approval to locate a learning center in an existing shopping center identified as Plaza Diamond Bar. The project site is zoned C-2. PROJECT ADDRESS: PROPERTY OWNER: Lee's Review and Learning Center 2040 S. Brea Canyon Road, Suite 240 Diamond Bar, CA 91765 Plaza Diamond Bar Partners LLC 3029 Wilshire Boulevard, Suite 202 Santa Monica, CA 90403 APPLICANT: Jong Hoon Lee 1930 S. Brea Canyon Road Diamond Bar, CA 91765 AssocP/Lungu presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. 2007-05, Findings of Fact, and conditions of approval as listed within the resolution. CDD/Fong responded to C/Lee that the cause of the fire in 2004 was inconclusive. The fire occurred after business hours. AssocP/Lungu reiterated to C/Lee that before the building burned there were two tutoring businesses. One of those businesses is not returning to the center. There were no ex parte disclosures. Chair/Nelson opened the public hearing. APRIL 24, 2007 PAGE 5 PLANNING COMMISSION Jong Ho Lee, younger brother and attorney for owner Jon Hoon Lee, stated that he graduated from Diamond Bar High School and assisted the owner in teaching classes during law school. He said he was present to answer questions and believed that staff's report was sufficient. Mr. Lee responded to VC/Torng that the number of students varies throughout the school year and enrollment remains consistently 50-60 students. Within the building the maximum numbers would be approximately 20 students, three teachers and one staff member. Chair/Nelson closed the public hearing. C/Lee moved, C/Wei seconded to approve Conditional Use Permit No. 2007-05, Findings of Fact, and conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lee, Nolan, Wei, VC/Torng Chair/Nelson NOES: COMMISSIONERS: None ABSENT COMMISSIONERS: None 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Nolan welcomed the Lee's back home to where they were in business prior to the fire. VC/Torng congratulated C/Nolan on a job well done at the City Birthday Party Car Show. He participated in the Diamond Bar Vision open house. He asked if the Commission would have an opportunity to review the resident's input and comments. CDD/Fong responded that the City's consultant would continue to collect comments from residents and consolidate and summarize them into a report to be forwarded to the City Council. C/Lee felt it was imperative to ascertain how many students would be at a location at any given time and how their safety would be insured. He said there are centers in the City doing business without having gone through the proper process for a permit for their businesses. APRIL 24, 2007 PAGE 6 PLANNING COMMISSION 9. STAFF COMMENTSIINFORMATIONAL ITEMS. 9.1 Public Hearing dates for future proiects. CDD/Fong reported that last night staff conducted a community meeting for the Crestline/Diamond Canyon area under consideration for annexation to the City of Diamond Bar. Residents were concerned about whether their property tax would change as a result of annexation and they wanted to confirm the school district for the area. The Commission packet indicates the public hearing is scheduled for May 8. However, due to the need to provide additional information the hearing will be continued to May 22. There were only about 10 participants in attendance for the community meeting. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chair/Nelson adjourned the regular meeting at 7:43 p.m. Attest: Respectfully Submitted, Nancy teve �Nelso�n,Cha�irman��� Community Development Director CITY OF DIAMOND BAR Agenda No. 6.3 MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM 21865 Copley Drive Diamond Bar, CA 91765 APRIL 26, 2007 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: VC/Low led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Vice Chairman Ruth Low and Chairman Ted Owens. Absent: Commissioners Lew Herndon and Benny Liang were excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Sara Somogyi, Recreation Services Manager, and Marisa Somenzi, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: Tony Kim, 2609 S. Prairie Lane, asked if the City could provide lights at Maple Hill Park so that the kids could play basketball in the evening. CSD/Rose responded to the speaker that the item could be placed on the list for consideration during 2007-2008 FY budget discussions. Staff has considered lights at Summitridge Park. The other possibility is to work with the school district to see if it would permit the City to light the outdoor courts at Lorbeer or Chaparral. Tony Kim confirmed to CSD/Rose that the location was not as important as having lighted courts. CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1 • CONSENT CALENDAR VC/Low moved, C/Grundy seconded, to approve the Consent Calendar. Without objection, the motion was so ordered. 1.1 Approval of Minutes for the March 22, 2007 Regular Meeting. 1.2 Transmitted naming policy for city -owned land and facilities from the following cities: Apple Valley, Dixon, Escondido, Moreno Valley, Palo Alto, Santa Clara and West Hollywood. Commissioners felt it was appropriate for the City to have a policy and APRIL 26, 2007 PAGE 2 P&R COMMISSION C/Grundy said he would be happy to participate in drafting the resolution. VC/Low felt it would be more appropriate for staff to draft the resolution. 2• INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RSM/Somogyi VC/Low asked if families with children unable to participate due to their financial status had been identified. RSM/Somogyi responded that the City has had only one or two such requests and those individuals were referred to the Heritage Park Youth Council and the Diamond Bar Community Foundation for sponsorship. CSD/Rose stated that the Heritage Park Rec Council had more than $2500 dollars and turned the funds over to the Diamond Bar Community Foundation on the proviso that the funds be used for needy sports participants. C/Grundy asked if the City ever got to the point of having more applications than positions for the Volunteens. RSM/Somogyi responded that the City is inundated each year but does not want to turn away qualified teens and does its best to accommodate everyone in some program. C/Grundy suggested steering some of the Volunteens with interest toward the D.B. 4 -Youth group. RSM/Somogyi responded that the staff person who does the recruiting would be actively recruiting for all groups including the D.B. 4 -Youth group. Chair/Owens asked for consensus to have the Commission send a thank - you letter to the Diamond Bar Community Foundation for its $2000 donation to the Battle of the Bands. Commissioners concurred. 2.2 PARKS REPORT — PMS/Jordan. VC/Low said she was amazed about the report of significant graffiti action at Sycamore Canyon Park and asked if staff had an update on the temporary surveillance. CSD/Rose responded that staff presented a decision package to get $6-7,000 for the item in the next fiscal year budget. C/Grundy said that during the Cottontail Tournament some of the participants from one of the visiting teams from another city were placing graffiti inside the bathroom. The kids were caught and taken away by the police in handcuffs. Chair/Owens asked if the long jump pit was part of the maintenance agreement and CSD/Rose responded that when the football field was renovated some grass seed got into the long jump pit and that it would be returned to its intended use. 2.3 DIAMOND BAR COMMUNITY FOUNDATION — CSD/Rose — No report. 2.4 TRAILS MASTER PLAN REVIEW APRIL 26, 2007 PAGE 3 P&R COMMISSION CSD/Rose spoke about the maps in the Commission packets. The maps show the actual route in red and the proposed route in yellow that reduces the path steepness from 30 degrees to about 10 degrees. Staff is waiting for national standards to be developed that would indicate accessible outdoor recreational areas. Staff has a draft document from the Federal Access Board indicating 10 percent would be the maximum accessible route for an outdoor trail. The document has not yet been adopted and when adopted it would be enforced by the Department of Justice. Slopes at Peterson Park are at about 25 degrees. Sycamore Canyon and Summitridge Parks will remain as indicated by the red route. CSD/Rose said it would soon be time for the subcommittee to get together to discuss these items. 2.5 CIP PROGRAM REPORT — CSD/Rose a• Sycamore Canyon Park ADA Retrofit — Phase III — on schedule. b• Sycamore Canyon Trail — Phase III — in Design Phase. C. Batting Cages at Peterson/Pantera Parks — In the works d• Paul C. Grow Park ADA Retrofit — Going out to bid — Construction to begin in the summer and be completed by early September. e. Trail Connections at Steep Canyon at Clear Creek Canyon and DBC — plans and specs in plan check and should go out to bid shortly — construction slated for summer to be completed by the end of September. Lorbeer Middle School — Football Field/Slope Improvements — Construction to begin this summer with completion slated for September 17. CSD/Rose reported that Diamond Ranch High School varsity team has requested to use the Lorbeer Middle School field for Practice on Wednesday nights. C/Grundy asked if the Joint Use Agreement gave Diamond Ranch priority and CSD/Rose responded affirmatively. C/Grundy stated that two weeks ago he visited Sycamore Canyon Park and said it was looking sensational. He said he could not wait for it to be done so he could enjoy it. 3• OLD BUSINESS: 3.1 RESOLUTION TO NAME A FUTURE FACILITY IN HONOR OF BOB ZIRBES — this matter was discussed at the March 22 Commission meeting and tabled to this meeting and changes requested by the Commission have been completed. C/Grundy and VC/Low favored the resolution. Chair/Owens felt the City should establish a "naming" policy before moving forward with this resolution. C/Grundy recommended that this item be continued to the next meeting so that the entire Commission could consider this matter and staff would have additional time to look into a "naming" policy. He said he liked the wording of 5. APRIL 26, 2007 PAGE 4 P&R COMMISSION the resolution but was in no hurry to push the item forward. Commissioners concurred. 4• NEW BUSINESS: 4.1 ENVISION DIAMOND BAR OPEN HOUSE CSD/Rose reported that the City hosted an "Envision Diamond Bar Open during which a survey was taken regarding House" for D.B. residents on Saturday, April 21 from 10:00 a.m. to 4:00 p.m. desired facilities. CSD/Rose presented the first draft of the open house results. The top seven items were: 1) Walking -Jogging Paths (City responding with urban walkways) 2) Gymnasium (in the short-term work with PUSD for use of Lorbeer) 3) Hiking Trails/Mountain Bike Trails (Trails Master Plan) 4) Aquatics Facility (nothing in the works) 5) Sports Complex/Lighted Ball Fields (continuing to look for facilities) 6) Performing Arts Center (low priority for the City) 7) Library (looking for alternative financing) C/Grundy asked the status of the firm that talked about building an Aquatics facility and leasing it back to the City. CSD/Rose said the firm was still interested and was progressing more slowly than first thought. CSD/Rose responded to C/Grundy that walking jogging paths was always a high priority and was number 1 for the Parks Master Plan completed in 1998. The hiking and mountain bike trails has moved up on the list. Chair/Owens asked how many individuals attended the open house and CSD/Rose guessed about 110-115 with about 55 people completing the survey. ANNOUNCEMENTS: VC/Low asked how Larkstone Park was progressing. CSD/Rose said plans were moving forward. He met with Richard Gould, JCC Homes yesterday and they are including the City's plans in their conceptual design. There is no timeframe for construction of the park because it depends on when JCC is able to start construction on the homes. However, it looks very rward VC/Low felt that if the City prodded the developer Positive was a good han eehe would put an art piece in the park. VC/Low was pleased that the City Council intended to recognize citizens who attained their 100'' birthday. She announced that on May 4 the D.B.H.S. Brahma Foundation would hold its fundraiser at the Diamond Bar Center. Chair/Owens thanked staff for their work on the Easter Egg Hunt, the City's Birthday Celebration and the Envision Open House. APRIL 26, 2007 PAGE 5 P&R COMMISSION ADJOURNMENT: On motion by C/Grundy, seconded by VC/Low and with no further business before the Parks & Recreation Commission, Chair/Owens adjourned the meeting at 8:05 p.m. Respectfully Submitted, Bob Rose, Secretary Attest: Ted Owens, Chairman Agenda # ti _ g Meeting Date: June 19, 2007 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City n ' e TITLE: Ratification of Check Register d ted May 31, 2007 through June 13, 2007 totaling $605,785.84 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $605,785.84 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 31, 2007 through June 13, 2007 for $605,785.84 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance irector Assistant City Manager Attachments: Affidavit and Check Register — 05/31/07 through 06/13/07. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 31, 2007 through June 13, 2007 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Amount Community Organization Support Fd $451,307.23 Prop A - Transit Fund 1,500.00 Int. Waste Mgt Fund 37,477.69 AB2766 -AQMD Fund 9,232.26 CDBG Fund 1,730.29 LLAD #38 Fund 6,074.12 LLAD #39 Fund 10,561.14 LLAD #41 Fund 11,203.65 Capital Improvement Project Fund 4,469.78 72,229.68 $605,785.84 Signed: Linda G. Magnusdn Finance Director City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name 5/31/2007 07- PP11 PAYROLL TRANSFER 5/31/2007 PAYROLL TRANSFER 5/31/2007 PAYROLL TRANSFER 5/31/2007 PAYROLL TRANSFER 5/31/2007 PAYROLL TRANSFER Transaction Description P/R TRANSFER-07/PP 11 P/R TRANSFER-07/PP 11 P/R TRANSFER-07/PP 11 P/R TRANSFER-07/PP 11 P/R TRANSFER-07/PP 11 Fund/ Dept I Acct # 115 10200 112 10200 001 10200 118 10200 125 10200 Amount Total Check Amoun 6,715.65 $133,926.25 5,334. 119,168. 1,380. 1,327.' Page 1 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name 5/31/2007 75738... Transaction Description Fund/ Dept Acct # Amount Total Check Amount CATALINA BALLAST BULB COMPANY 5/31/2007 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 292.71 $674.43 5/31/2007 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 207.36 ... SUPPLIES -DBC 0015333 41200 23.54 5/31/2007 75739 CDW GOVERNMENT INC. 5/31/2007 CDW GOVERNMENT INC. SUPPLIES-I.T Fm� COMP HARDWARE-I.T. 6230 508.78 5/31/2007 75740 ADELA CORTEZ REFUND -PK CITATION 001 5/31/2007 1 75741 ICSI SURVEILLANCE SYSTEMS INC 32230 83.00 $83.00 MAINT-DBC 0015333 42210 285.00 $285.00 5/31/2007 75742 JDAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -APR 07 0015230 45213 12,977.30 $2,977.30 5/31/2007 11 'DAVID EVANS AND ASSOCIATES INC CONSTRCTN-LORBEER SCH 2505510 46420 17,200.00 5/31/2007 75744 DAY &NITE COPY CENTER $17,200.00 5/31/2007 DAY & NITE COPY CENTERINT INT SVCS -PLANS LORBEER 2505510 46420 5/31/2007 DAY & NITE COPY CENTER =PRINT SVCS -P GROW ADA 2505310 46415 5/31/2007 DAY & NITE COPY CENTERINT SVCS -FPL 2007-263 001 23010 =257.64 SVCS -PLANS LORBEER 2505310 46420 5/31/2007 75745 DENNIS CAROL 5/31/2007 DENNIS CAROL ]PROF.SVCS-PLN COMM 0015210 44000 75.00 PROF.SVCS-PLNG COMM 0015210 44000 $275.00 5/31/2007 1 75746DEPT OF TRANSPORTaTinN 200.00 i RFFC MAINT-MAR 07 0015554 1 45507 I anc o7 Page 2 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name 5/31/2007 75738... Transaction Description Fund/ Dept Acct # Amount Total Check Amount CATALINA BALLAST BULB COMPANY 5/31/2007 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 292.71 $674.43 5/31/2007 CATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 41200 207.36 ... SUPPLIES -DBC 0015333 41200 23.54 5/31/2007 75739 CDW GOVERNMENT INC. 5/31/2007 CDW GOVERNMENT INC. SUPPLIES-I.T Fm� COMP HARDWARE-I.T. 6230 508.78 5/31/2007 75740 ADELA CORTEZ REFUND -PK CITATION 001 5/31/2007 1 75741 ICSI SURVEILLANCE SYSTEMS INC 32230 83.00 $83.00 MAINT-DBC 0015333 42210 285.00 $285.00 5/31/2007 75742 JDAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -APR 07 0015230 45213 12,977.30 $2,977.30 5/31/2007 11 'DAVID EVANS AND ASSOCIATES INC CONSTRCTN-LORBEER SCH 2505510 46420 17,200.00 5/31/2007 75744 DAY &NITE COPY CENTER $17,200.00 5/31/2007 DAY & NITE COPY CENTERINT INT SVCS -PLANS LORBEER 2505510 46420 5/31/2007 DAY & NITE COPY CENTER =PRINT SVCS -P GROW ADA 2505310 46415 5/31/2007 DAY & NITE COPY CENTERINT SVCS -FPL 2007-263 001 23010 =257.64 SVCS -PLANS LORBEER 2505310 46420 5/31/2007 75745 DENNIS CAROL 5/31/2007 DENNIS CAROL ]PROF.SVCS-PLN COMM 0015210 44000 75.00 PROF.SVCS-PLNG COMM 0015210 44000 $275.00 5/31/2007 1 75746DEPT OF TRANSPORTaTinN 200.00 i RFFC MAINT-MAR 07 0015554 1 45507 I anc o7 Page 2 Check Date Check Nur 5/31/2007 75751.. City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 ILL TRANSIT Vendor Name Transaction Description FOOTHILL PASSES -MAY 07 Fund/ Dept Acct # 1125553 45535 Amount 12.40( Total Check Amount $15,035.00 ... Page 3 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name 5/31/2007 Transaction Description��Fundpt Acct # Amount Total Check Amount 75763 LAE ASSOCIATES INC CONSULTANT SVCS -APR 071 45221 5/31/2007 75764 LDM ASSOCIATES INC. 1,995.00 $1,995.00 5/31/2007 LDM ASSOCIATES INC. VCS-FPL 2005 150 001 23010 412.50 $4,948.75 5/31/2007 LDM ASSOCIATES INC. PROF PL2007-256 001 23010 450.00 5/31/2007 LDM ASSOCIATES INC. TANT SVCS -HIP PROG IPROF.SVCS-FPL 1255215 44000 2,961.25 5/31/2007 LDM ASSOCIATES INC. CS -FPL 2006 215 001 23010 581.25 5/31/2007 LDM ASSOCIATES INC. PROF -SVCS -FPL 2006-234 001 23010 431.25 2007-253 001 23010 5/31/2007 75765 JOYCE Y LEE 112.50 REIMB-SWANA CONF 1155515 42340 5/31/20071 75766 IKEVIN LEE 55.00 $55.00 RECREATION REFUND001 34760 5/31/2007 75767 LEIGHTON & ASSOCIATES, INC. 415.00 $415.00 5/31/2007 LEIGHTON &ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 23012 98'01 $544.50 5/31/2007 LEIGHTON &ASSOCIATES, INC. ADMIN FEE -EN 07-560 001 34650 -98.01 PROF.SVCS-EN 07-560 001 23012 5/31/2007 75768 LEWIS ENGRAVING INC. 544.50 SUPPLIES -DBC 0015333 41200 85.08 5/31/2007 75769 VERONICA MACIAS $85.08 RECREATION REFUND 001 34760 5/31/2007 75770 MANAGED HEALTH NETWORK 195.00 $195. 00 5/31/2007 MANAGED HEALTH NETWORK JUNE 07 -EAP PREMIUMS 001 21115 144.56 $147.34 JUNE 07 -EAP PREMIUMS 0015350 40070 5/31/2007 757? IIMANCHESTER GRAND HYATT 2.78 SSRI CONF-K DESFORGES 0014070 42330 5/31/2007 75772 MCE CORPORATION 1,326.60 $1,32 6.60 VEGETATION CONTROL -APR 0015558 45508 5/31/2007 75773 ISURENDRA MEHTA 5,742.68 $5,742.68 CONTRACT SVCS -SPRING 0015350 45320 5/31/2007 75774 IMISS DIAMONDBAR PAGEANT INC 756.00 $756.00 COMMUNITY ORG SUPPORT MD 0114010 42355 5/31/2007 75775 IM013ILC INDUSTRIAL SUPPLY INCORP 1,500.00 $1,500.00 SUPPLIES -DBC 0015333 41200 8.00 5/31/2007 75776 NEXTEL COMMUNICATIONS $8.00 A/R CHRGS-P/W,C/S,C/D 0014090 42130 5/31/2007 75777 1OFFICE OF THE STATE CONTROLLER 698.33 $698.33 AUDIT FEES -FY 06-07 0014050 44010 100.00 $100.00 Page 4 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Page 5 ICheck Date I Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/31/2007 75778 OLYMPIC STAFFING SERVICES 5/31/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 4/29 0015310 44000 158,88 $476.64 5/31/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 5/13 0015310 44000 158,88 TEMP SVCS 5/8 0015210 44000 158.88 5/31/2007 75779 ONTARIO ICE SKATING CENTER CONTRACT CLASS -SPRING I nn..- 45320 5/31/2007 75780 JORIENTAL TRADING COMPANY INC 57.60 $57.60 SUPPLIES -RECREATION 0015350 41200 236.06 5!31/2007 75781=RETIREMENT5/31/2007RETIRE $236.06 CONTRIB-EE 001 21109 $21,101.555/31/2007 8,166.03 SURVIVOR BENEFIT 001 21109 43.71 RETIRE CONTRIB-ER 001 21109 12,891.81 5/31!2007 75782 PROTECTION SERVICE INDUSTRIES LP 5/31/2007 PROTECTION SERVICE INDUSTRIES LP ALARM SVCS -DBC 0015333 42210 $127.26 52.50 ALARM SVCS -HERITAGE PK001 5340 42210 5/31/2007 75783 QUICK CRETE PRODUCTS CORP 74.76 5/31/2007 QUICK CRETE PRODUCTS CORP EQ-PANTERA PK 0015340 46250 1,565.30 $4,858.27 PICNIC TABLES-SYC CYN PK 0015340 46250 3,292.97 5/31/2007 75784 R & D BLUEPRINT 5/31/2007 R & D BLUEPRINT PRINT SVCS-PLANS&SPECS 2505510 46412 $408.32 197.88 5/31/2007 R & D BLUEPRINT PRINT SVCS -PLANS 2505510 46412 28,58 PRINT SVCS -SLURRY SEAL 2505510 46411 5/31/2007 1 75785 IREPUBLIC ELECTRIC 181.86 PROF.SVCS-EN 07-566 001 23012 5/31/2007 75786 SMART &FINAL 1,440.00 $1,440.00 5/31/2007 SMART &FINAL SUPPLIES -TINY TOTS 0015350 41200 141.16 SUPPLIES -CITY B/DAY CELEB 0015350 42353 $410.78 5/31/2007 75787 SPARKLETTS 269.62 5/31/2007 SPARKLETTS WATER SUPPLIES -CITY HALL 0014090 41200 239.10=.85 EQ RENTAL -APR 07 0014090 42130 5/31/2007 1 75788 ISTATE DISBURSEMENT UNIT 9.75 SLRY ATTCHMT-BY0426064 001 5/31/2007 75789 140SESTERCERO 21114 100.00 $100.00 RECREATION REFUND 001 34780 5/31/2007 75790 THE KOSMONT COMPANIES 65.00 65.00 $ 5/31/2007 1 THE KOSMONT COMPANIES CONSULTANT SVCS -APR 07 0015240 44000 2'831.68 $2'841'93 CONSULTANT SVCS -MAR 07 0015240 44000 10.68 Page 5 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date ICheck Number Vendor Name Transaction Description 5/31/2007 1 75791 ITIME WARNER INTERNET SVCS HERITAGE PK 5/31/2007 75792 TRAFFIC CONTROL SERVICE INC -- SUPPLIES RECREATION 5/31/2007 75793 ITRAFFIC DATA SYSTEMS SERVICES EQ SPEED COUNTS 5/31/2007 1 75794 TRENCH PLATE RENTAL CO 5/31/2007 TRENCH PLATE RENTAL CO EQ RENTAL -ROAD MAINT EQ RENTAL -ROAD MAINT 5/31/2007 75795 TRUGREEN LANDCARE 5/31/2007 TRUGREEN LANDCARE ADDL MAINT-DIST 38 5/31/2007 TRUGREEN LANDCARE LANDSCPE MAINT-DIST 38 5/31!2007 TRUGREEN LANDCARE LANDSCPE MAINT-DIST 39 5/31/2007 TRUGREEN LANDCARE LANDSCPE MAINT-DIST 41 5/31/2007 TRUGREEN LANDCARE ADDL MAINT-DIST 38 5/31/2007 TRUGREEN LANDCARE ADDL MAINT-DIST 41 LANDSCPE MAINT-PARKS APR 5/31/2007 75796 UNITED PARCEL SERVICE 5/31/2007 UNITED PARCEL SERVICE EXPRESS MAIL -GENERAL EXPRESS MAIL -GENERAL 5/31/2007 75797 VALLEY CREST LANDSCAPE MAINT INC 5/31/2007 VALLEY CREST LANDSCAPE MAINT INC MNTHLY MAINT-LORBEER SCH 5/31!2007 VALLEY CREST LANDSCAPE MAINT INC MTHLY MAINT-PARKS MAY 5/31/2007 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PARKS 5/31!2007 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PARKS MTHLY MAINT-DBC MAY Fund/ Dept I Acct # 0015340 0015554 2505510 0015554 0015554 1385538 1385538 1395539 1415541 1385538 1415541 0015340 0014090 0014090 0015340 0015340 0015340 0015340 0015333 42126 41250 46412 42130 42130 42210 45500 45500 45500 42210 42210 45300 42120 42120 45300 45300 42210 42210 45300 Amount I Total Check 1,125.00 $1,125.00 80.00 $160.00 1,243.25 00,685.13 11 8,1 as.oy $100.23 16.54 3,727.36 $20,999.84 10.986.67 Page 6 t-necK nate lCheckNurr 5/31/2007 1 75799... 5/31 /2007 75800 5/31 /2007 5/31 /2007 5/31/2007 75801 5!31/2007 75802 5/31/2007 5/31/2007 75803 5/31/2007 5/31/2007 5/31 /2007 75804 5/31/2007 5/31/200775805 5/31/2007 75806 5/31/2007 75807 5/31/2007 6/7/2007 75808 6/7/2007 6/7/2007 6/7/2007 75809 6/7/2007 6/7/2007 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Vendor Name EVE=RIZON CALIFORNIA VISION SERVICE PLAN VISION SERVICE PLAN VISION SERVICE PLAN W.W. GRAINGER INC. LE HONG WANG LE HONG WANG NAME SANITARY SUPPLY NAME SANITARY SUPPLY NAXIE SANITARY SUPPLY NEST COAST ARBORISTS INC VEST COAST ARBORISTS INC VEST COAST MEDIA JINDOR ITE WATER ITE WATER :ED APPLIED ENGINEERING INC :ED APPLIED ENGINEERING INC :ED APPLIED ENGINEERING INC EC CONSULTING ENGINEERS INC EC CONSULTING ENGINEERS INC EC CONSULTING ENGINEERS INC Transaction Description /CS - FAX LINE CMGR 07-VISI6N PREM 07 -COBRA VISION O7 -VISION PREM ACT CLASS -SPRING ACT CLASS -SPRING ES -DBC TREE MAINT SVCS -APR 07 WATERING SVCS -APR 07 JUNE AD -DBC HIP PROG-20948 LYCOMING EQ RENTAL-SYC CYN PK WATER SUPPLIES -MAY 07 'ROF.SVCS-EN 07-559 4DMIN FEE -EN 07-559 %DMIN FEE -EN 07-559 RFFC SGNL-G/SPRNGS/DB 'RFFC SGNL-RACQUET CLB DR 'RFFC SGNL-BREA CYN RD Fund/ Dept Acct # 0014030 42125 a0015350 E4007:0 0015333 41200 �4532 0015333 41200 0015340 42210 0015333 41200 001555845509 0015558 45510 0014095 42115 1255215 44000 0015310 42130 0015310 41200 001 23012 001 23012 001 34650 2505510 46412 2505510 46412 2505510 46412 Amount 109. 1,190. 46. 18. Total Check Amoun $713.45.. $1,255.48 156.24 $156.24 118.001 $630.00 512.00 63.40 $1,425.19 631.83 16,156, 942. E 630. $17,098.50 $63 —I =.95 $1,065.00 $26,550.00 Page 7 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name T 6/7/2007 75812... ARROYO GEOTECHNICAL CORP mnsacdon Description Fund/ Dept Acct # Amount Total Check Amount 6!7/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 07-555 001 23012 782.50 $5,955.00 6/7/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 04-413 001 23012 985.00 ... 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 07-555 001 34650 -140.85 6/7!2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 07-555 001 23012 37.35 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 07-555 001 34650 37.35 6/7!2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04-413 001 23012 177.30 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04-413 001 34650 177.30 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 07-555 001 23012 140.85 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04-456 001 34650 -29.10 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-524 001 23012 89.10 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-524 001 34650 -89.10 617/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 07-559 001 23012 162.00 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 07-559 001 34650 -162.D0 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04-456 001 23012 29.70 6/7/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 05-496 001 23012 450.00 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 05-496 001 23012 81.00 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 05-496 001 34650 -81.00 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-516 001 34650 -59.40 6/7!2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-516 001 23012 118.80 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-516 001 6/7/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 06-516 001 23012 23012 660.80 660.00 6/7/2007 ARROYO GEOTECHNICAL CORP PROF -SVCS -EN 06-516 001 23012 330.00 6/7/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-516 001 23012 59.40 6/7/2007 ARROYO GEOTECHNICAL CORP PROF -SVCS -EN 04-456 001 23012 165.00 6/7/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 07-559 001 23012 900.00 PROF -SVCS -EN 06-524 001 23012 6/7/2007 1 75813 IBEMLTrq ENTERPRISES 495.00 SUPPLIES -COMM SVCS 0015340 46250 3,799.58 $3,799.58 6/7/2007 ONTERRA CONSULTING INC. 75817IR30NTERRA 6/7/2007 ONTERRA CONSULTING INC. ADMIN FEE -FPL 2002-65 001 34430 234'00 $3,341.49 6/7/2007 ONTERRA CONSULTING INC. PROF.SVCS-FPL 2002-09 001 23010 2,041.49 6/7/2007 ONTERf2A CONSULTING INC. PROF.SVCS-FPL 2002-65 001 23010 1,300.00 6/7/2007 CONSULTING INC. ADMIN FEE -FPL 2002-09 001 23010 367.47 6/7/2007 BONTERRA CONSULTING INC. ADMIN FEE -FPL 2002-09 001 34430 -367.47 ADMIN FEE -FPL 2002-65 001 23010 2.id nn Page 8 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # I Amount Total Check Amount 6/7/2007 1 15 JERSN SPORTS CORP ' ' I I SUPPLIES -RE CREATION 0015350 41200 6/7/2007 75816 CAROLWOOD PRODUCTIONS 578 .01 $578.01 PROF.SVCS-DVD DUPLICATION 0014095 R44000 6/7/2007 75817 SHAWN CRAWFORD 131.00 $131.00 EXCURSION -DAY CAMP 0015350 42410 950.00 6/7/2007 75818 CENTER ICE SKATING ARENA $950.00 CONTRACT CLASS -SPRING 0015350 45320 6/7/2007 1 75819 ICINGULAR WIRELESS 168.001 $168.00 CELL CHRGS-POOL VEH 0014090 42125 6/7/2007 1 75820 ICLAREMONT FORD 34.23 $34.23 VEH MAINT-COMM SVCS 0015310 42200 6/7/2007 1 75821 ICLIMBX INDOOR ROCK CLIMBING 499.33 $499.33 DEPOSIT -EXCURSION 6/19 0015350 42410 6/7/2007 75822 ICORNERSTONE BIBLE COMMUNITY CHURCH 800.00 $800.00 CONTRACT CLASS -SPRING 0015350 45320 6/7/2007 F6/7/2007 75823 DELTA CARE PMI 696.00 $696.00 DELTA CARE PMI JUNE 07 -DENTAL PREM 001 21104 348.99=$387.95 JUNE 07 -DENTAL PREM 0015350 40070 6/7/2007 75824 DELTA DENTAL 38.96 6/7/2007 DELTA DENTAL JUNE 07 -DENTAL PREMIUMS 001 21104 2,403.47 JUNE 07 -COBRA PREMIUMS 001 21104 188.99 =$2,592.46 6/7/2007 75825 (AD DENG RECREATION REFU I 001 34760 6/7/2007 75826 DENNIS CAROL 95.00 $95.00 6/7/2007 DENNIS CAROL PROF.SVCS-WCCA MTG 0014030 44000 100.00 6/7/2007 DENNIS CAROL PROF.SVCS-SS/CC MTG 0014030 44000 375.00 $750.00 PROF.SVCS-T&T MTG 0015510 44000 275.00 6/7/2007 75827 DH MAINTENANCE 6/7/2007 DH MAINTENANCE MAINT-DBC MARTo 333 45300 4,942.00 $35,215.00 6/7!2007 DH MAINTENANCE MAINT-DBC APR TADDL 333 45300 4,760.00 6/7/2007 DH MAINTENANCE MAINT-PARKS APR340 42210 6/7!2007 DH MAINTENANCE RIAL SVCS-PARKS50.Op 340 42210 725.006/7!2007 DH MAINTENANCE JANITORIAL SVCS -DBC APR333 45300 12,006.50 6/7/2007 DH MAINTENANCE JANITORIAL SVCS -PARKS 0015340 42210 725.00 JANITORIAL SVCS -DBC MAR 0015333 45300 12,006.50 Page 9 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date I Check Number Vendor Name 6/7/2007 75828 IDIAMOND BAR MOBIL Transaction Description )MM SVCS Fundi Dept Acct # 0015310 42310 Amount 15( Total Check Amouni $150.22 Page 10 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Page 11 Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 75840... HALL & FOREMAN, INC. HALL & FOREMAN, INC. ADMIN FEE -EN 06-510 001 34650 $2,477.50 O&FOREMAN,INC. HALL & FOREMAN, INC. PROF -SVCS -EN 06-510 001 23010 270.50 270.00 ... HALL &FOREMAN, INC. ADMIN FEE -EN 06-510 001 23010 67.50 HALL & FOREMAN, INC. PROF.SVCS-INSPECTION 0015510 45227 157.50 HALL &FOREMAN, INC. PROF.SVCS-EN 06-510 001 23012 750.00 ADMIN FEE -EN 06-510 001 23012 187.50 617/2007 75841 HOME DEPOT CREDIT SERVICES 617/2007 HOME DEPOT CREDIT SERVICES SUPPLIES -PARKS SUPPLIES -PARKS 0015340 42210 117.33 $310.20 0015340 42210 192.87 6/7/2007 75842 AND EMPIRE STAGES 6/7/2007 INLAND EMPIRE STAGES0015350 SR EXCURSION -WINERIES 45310 1,656.00=$2,831.00EXCURSI0N-TRANSPORTATION 1125350 45310 1,175.00 6/7/2007 75843 INLAND ROUNDBALL OFFICIALS OFFICIAL SVCS -JUN 07 0 015350 45300 720.00 $720.00 6/7/2007 75844 INLAND VALLEY DAILY BULLETIN 6/7/2007 INLAND VALLEY DAILY BULLETIN D-NOTICE TO BDDRS 2505510 46412 113.75 $518.75 6/7/2007 INLAND VALLEY DAILY BULLETIN001 D -FPL 2007-249 ELEGAL 23010 210.00 D -FPL 2007-265 001 23010 195.00 6/7/2007 75845 SUDHA JAIN CONTRACT C1SS-SPRING 0015350 45320 399.00 $399.00 6/7/2007 75846 JOYCE Y LEEEMPLOYEE COMP LOAN PROG 001 13135 1,273.72 $1,273.72 & ASSOCIATESPROF.SVCS-EN & ASSOCIATES 07-554 001 23012 506.42U $1'259'78 U &ASSOCIATES ADMIN FEE -EN 07-554 001 2301291.16 [F6/7/200775847U U &ASSOCIATES ADMIN FEE -EN 07-554 001 34650 -91.16 & ASSOCIATES PROF.SVCS-EN 07-554U 001 23012 753.36 U & ASSOCIATES ADMIN FEE -EN 07-554 001 2301213560 ADMIN FEE -EN 07-554 001 34650 -135.60 6/7/2007 75848 KIDZ LOVE SOCCER 6/7/2007 KIDZ LOVE SOCCER CONTRACT CLASS -SPRING 0015350 45320 2,401.40=,304.80 CONTRACT CLASS 0015350 45320 903.40 6/7/2007 75849 KWANG HO LEE PLNG COMM -4/10,4/24 0015210 44100 130.00 $130.00 6/7/2007 75850 ILEIGHTON & ASSOCIATES INC PROF SVCS EN 03-397 001 23012 380.561 $5,842.561 Page 11 Check Date 6/7/2007 6/7/2007 6/7/2007 617/2007 617/2007 6/7/2007 6/7/2007 617/2007 6/7/2007 617/2007 617/2007 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 'CK Number Vendor Name 75850... LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. LEIGHTON & ASSOCIATES, INC. Transaction Description IIN FEE -EN 03-397 IIN FEE -EN 03-397 IN FEE -EN 04-422 IN FEE -EN 07-557 IN FEE -EN 07-557 IN FEE -EN 07-560 N FEE -EN 07-560 N FEE -EN 04-422 SVCS -EN 07-560 '.SVCS -EN 07-557 .SVCS -EN 04-422 Fund/ Dept r Acct # 001 23012 001 34650 001 34650 001 23012 001 34650 001 23012 001 34650 001 23012 001 23012 001 23012 001 23012 Amount TotalCheck 68.50 $5,842.56 -68.50 287. -287. 1,599, 307. Page 12 Page 13 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name 6/7/2007 75859 Transaction Description Fund/ Dept Acct # Amount Total Check Amount KATHLEEN ERIN NOLAN PLNG COMM -4/10,4/24 0015210 44100 130.00 6/7/2007 75860 NORRIS REPKE INC $130.00 6/7/2007 NORRIS REPKE INC PROF.SVCS-PLAN CHECK 0015510 45221 $6,655.00 SLURRY SEAL -APR 07600.00 2505510 46411 6,055.00 6/7/2007 75861 OLYMPIC STAFFING SERVICES 6!7/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 5/21 0015210 44000 158.88 $476.64 TEMP SVCS -WK 5/2700153 10 44000 317.76 6/7/2007 75862 ORIENTAL TRADING COMPANY INC 6/7/2007 ORIENTAL TRADING COMPANY INC SUPPLIES -JULY 4TH 0015350 41200 1,103.94 SUPPLIES -TINY TOT$1,193.69 0015350 41200 89.75 6/7/20071 75863 IPAETEC COMMUNICATIONS INC. LONG DIST SVCS-MAY/JUN 0014090 42125 6/7/2007 75864 IJERRY PAO 846.64 $846.64 REFUND -FPL 02-57 001 23010 6/7/2007 75865 IPIRATES DINNER ADVENTURE 572.84 $572.84 EXCURSION -DAY CAMP 0015350 42410 1,176.00 $1,176.00 6/7/2007 1 75866 IR F DICKSON COMPANY ST SWEEPING SVC -APR 0015554 45501 9,323.44 6/7/2007 75867 RICHARD WRIGHT RETIREMENT FUND $9,323.44 6/7/2007 RICHARD WRIGHT RETIREMENT FUNDUNCIL UNCIL 0014010 42325 20.00 $100.00 6/7/2007 RICHARD WRIGHT RETIREMENT FUND 0014010 42325 20.00 6/7/2007 RICHARD WRIGHT RETIREMENT FUNDNCIL NCIL TMTG-COUNCIL 0014010 42325 20.00 6/7/2007 RICHARD WRIGHT RETIREMENT FUND0014010 42325 20.00 0014010 42325 2000. 6/7/2007 1 75868 ISBC GLOBAL REFUND -EN 94-059 001 23012 1,521.00 $1,521.00 6/7/2007 75869 JACK SHAH T & T COMM -5/10 0015510 44100 45.00 6/7/2007 1, 75870 IMICHAEL SHAY $45.00 T & T COMM -5/10 0015510 44100 45.00 6/7/2007 75871 MURAD SHIHADEH $45.00 6/7/2007 MURAD SHIHADEH PK REFUND -DBC 001 23002 600.00 $100.00 6R/2007 MURAD SHIHADEH PROPERTY DAMAGE 001 36615 -136.00 PROPERTY DAMAGE 001 36810 6/7/2007 75872 JERRY SHORT 364.00 6/7/2007 1 JERRY SHORT CONTRACT CLASS -SPRING 0015350 45320 204.20 CONTRACT CLASS -SPRING 0015350 $1,560.00 45320 1 1,355.80 Page 13 l.necK nate l Check Number 6/7/2007 75873 6/7/20)7 0014095 6//2007 75874 6//2007 75875 6//2007 6//200775876 $660.96 6//2007 75877 1 6//2007 , City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Vendor —� ;ON SINOHUE ;ON SINOHUE COAST AIR QUALITY MGT DISTRICT ITHWEST PLUMBING ITHWEST PLUMBING BBIES PROMOTIONS COMDYN GROUP INC COMDYN GROUP INC Transaction Description PK REFUND -DBC PROPERTY DAMAGE -DBC LEASE -CITY HALL JUN 07 REFUND -PERMIT A_PP L REFUND -PERMIT APPL 'ROMO ITEMS-P/INFO :ONSULTING SVCS -WK 5/10 ,ONSULTING SVCS -WK 5/25 Fund/ Dept I Acct # 001 23002 001 36810 0014090 42140 001 34620 001 34630 0014095 41400 0014070 44000 0014070 1 44000 Amount I Total Check Amount 550.00 $530.00 -20.00 21,810.60 $21,810.60 25.00 $195.00 170.00 660.96 $660.96 1,875.00 $2,775.00 Page 14 City of Diamond Bar - Check Register 05/31/07 thru 06/13/07 Check Date Check Number Vendor Name 6/7/2007 WALNUT VALLEY UNIFIED SCHOOL DIST 6/7/2007 fiR/2007 75885... VERIZON WIRELESS -LA Transaction Description Fund/ Dept Acct # Amount Total Check Amount 6/7/2007 VERIZON WIRELESS -LA CELL CHRGS-Cl 0014030 42125 108.44 $254.56 6!712007 VERIZON WIRELESS -LA CELL CHRGS-E( 0014440 ••• 42125 44,68 CELL CHRGS-GENERAL 0014090 42125 n na 6/7/2007WALNUT 75886 VALLEY UNIFIED SCHOOL DIST 6/7/2007 WALNUT VALLEY UNIFIED SCHOOL DIST 6/7/2007 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -JAN -APR FACILITY RENTAL -JAN -APR FACILITY RENTAL -MAY -JUN 0015350 0015350 0015350 42140 42140 42140 3,120. $605,785.84 Page 15 Agenda # Meeting Date. -_6-19_07 CITY COUNCIL `J �. AGENDA RE PORT TO: Honorable Mayor and Mem rs of the City Council VIA: James DeStefano, City M4 �Y TITLE: APPROVAL OF AMENDMENT 7 TO EXTEND THE VENDOR SERVICES CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE FOR THE TERM OF JULY 1, 2007 THROUGH JUNE 30, 2008 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT 9 CITY PARKS, THE GROUNDS OF THE DIAMOND BAR CENTER, THE FOOTBALL FIELD AND SLOPE AT LORBEER MIDDLE SCHOOL, AND THE TRAIL / TRAIL HEAD AT SYCAMORE CANYON PARK, WITH A C.P.I. INCREASE OF 3.5%, FOR THE ANNUAL AMOUNT OF $349,033.55, PLUS AS - NEEDED WORK IN THE AMOUNT OF $155,000 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $504,033.55 FOR THE 2007/08 FISCAL YEAR. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funding for this contract is included in the proposed 2007/08 FY budget. BACKGROUND: The locations to be maintained by ValleyCrest Landscape Maintenance are: Nine (9) Parks: 1. Pantera Park — 738 Pantera Drive 2. Peterson Park — 24142 E. Sylvan Glen Drive 3. Summitridge Park — 1425 Summitridge Drive 4. Paul C. Grow Park — 23281 Forest Canyon Drive 5. Heritage Park — 2900 Brea Canyon Road 6. Maple Hill Park — 1309 S. Maple Hill Road 7. Ronald Reagan Park — 2201 Peaceful Hills Road 8. Starshine Park — 20839 Starshine Road 9. Sycamore Canyon Park — 22930 Golden Springs Drive Three (3) additional locations: 1. Diamond Bar Center — 1600 S. Grand Ave. 2. Lorbeer Mid. School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd. 3. Sycamore Canyon Trail & Trail Head Section 14 of the contract allows the City Council to extend the contract in one-year increments with a C.P.I. increase. The C.P.I. index for the period ending March, 2007 shows a 4% increase. Staff is authorized to negotiate the increase between no increase to a maximum of the C.P.I. increase amount. ValleyCrest has agreed to a 3.5% C.P.I. increase. DISCUSSION: Seven of the Park locations were maintained by TruGreen LandCare during the 2006 07 fiscal year. TruGreen notified staff that it would require a 27% increase to continue servicin the / contract. Staff is authorized to offer up to the CPI increase amount, which is 4%. Staff then g approached its two other landscape maintenance contractors to take over the areas previously maintained by TruGreen. ValleyCrest agreed to take over the parks, and Excel Landscape agreed to take over the Districts. Therefore, the seven parks previously maintained by TruGreen are included in this contract amendment with ValleyCrest. It has been staff's experience with ValleyCrest that they provide excellent and responsive service, Plus maintain a forward-looking philosophy that results in the ever increasing beauty of the facilities they maintain. ValleyCrest has been providing landscape maintenance service at Peterson and Pantera Parks since April, 2003. Summit Ridge Park and the Diamond Bar Center grounds were added in October, 2004 and Lorbeer Middle School was added in July, 2006. Staff now recommends that seven (7) additional locations be added to ValleyCrest's contract: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan, Starshine, Sycamore Canyon, plus the Trail & Trail Head at Sycamore Canyon Park. Staff believes their proven quality of service, work ethic and philosophy will continue to best meet the needs of these facilities. Additional work items in the $155,000 contingency include: 1. Improvements to middle field and as -needed work at Lorbeer Middle School -- $46,800 2. Turf renovation and as -needed work at Pantera Park -- $39,375 3. Turf renovation and as -needed work at Peterson Park -- $16,375 4. Turf renovation and as -needed work at Paul C. Grow Park -- $9,250 5. As -needed work at Summit Ridge Park -- $3,800 6. As -needed work at the Diamond Bar Center -- $1,400 7. As -needed work at Parks previously maintained by TruGreen -- $38,000 Contract amendment is contingent upon approval of FY 07/08 Budget by the City Council. PREPARED^D REVIEWED BY: Community Services Director Attachments: Amendment #7 to Landscape Maintenance Contract with ValleyCrest for the period of July 1, 2007 through June 30, 2008. Agreement with ValleyCrest Landscape Maintenance dated April 1, 2003. AMENDMENT #7 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 19th day of June, 2007 by and between the CITY OF DIAMOND B a municipal corporation of the State of California ("CITY") and VALLEYCREST LANDSCAPE MAINTENANCE, ("CONTRACTOR") Recitals: a• CITY awarded a contract to CONTRACTOR for Landscape Maintenance services at locations listed in Exhibit A effective April 1, 2003. b. The CITY has regularly extended its Landscape Maintenance Contract with CONTRACTOR, most recently for the period of July 1, 2006 through June 30, 2007 in the lump sum amount of $238,291.20. c Parties desire to amend the agreement to extend the term for the period of July 1, 2007 through June 30, 2008 and to provide a 3.5% C.P.I. increase. d. Parties desire to amend Exhibit A to add seven (7) additional service locations: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan, Starshine, Sycamore Canyon, and the Trail & Trail Head at Sycamore Canyon Park. g ' Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT from Jul 1 2007 through June 30, 2008. Y, Section 2 — Contract price of AGREEMENT provided in Section 11 is amended by increasing the price for current services by a CPI adjustment of 3.5% and by adding the contract amount for the additional locations identified in Section 3 herein, to a not to exceed amount of $349,033.55 for the 07/08 FY. Section 3 — Service locations of AGREEMENT provided in Exhibit A is amended to add: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan, Starshine, Sycamore Canyon, and the Trail & Trail Head at Sycamore Canyon Park. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #7 TO AGREEMENT on the date an year first written above. d ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Steve Tye Title: Mayor APPROVED TO FORM City Attorney VALLEYCREST LANDSCAPE MAINTENANCE Contractor Signed Title City Clerk City of Diamond Bar City Council FY 2007-2008 Goals & Objectives (REVISED) June 19, 2007 1. COMMUNICATIONS • Continue periodic Envision Diamond Bar events for citizens to discuss issues and opportunities and include a goal setting forum • Develop and implement a citizen satisfaction surveyseeking opinions regarding new retailers/restaurants/commercial uses and services residents seek within the City of Diamond Bar • Modify the City's website to include all retail centers with a list of each business/retailer located there so residents know what businesses are located in Diamond Bar • Enhance the City's website to provide additional information and access to City services • Develop a plan to provide wireless internet access to the community 2. TRANSPORTATION • Continue to pursue the 57/60 Freeway Interchange corridor long-term "final fix" • Maintain opposition to the SR -60 Freeway truck only lane (unless appropriate as part of the 57/60 "final fix") • Develop the Four Corners Transportation Coalition and Four Corners Association of Governments to support and address transportation improvements for Diamond Bar and member agencies within the four corners area • Monitor and participate in the completion of the Lemon Avenue interchange project • Complete the Traffic Management System and associated traffic signal interconnect project • Review LA County and area Cities parking ordinances (including oversized commercial vehicles, RV parking, and vehicles exceeding 8000 pounds) and develop a consistent and compatible ordinance to promote safety and maintain property values 3. ECONOMIC DEVELOPMENT • Create and implement a Strategic Plan for use of economic development resources to secure long term revenue sources for the City. Identify the implementation plan in 1, 5, and 10 year increments, and market the plan to the community • Create a high quality and dynamic center, to include entertainment, dining, retail shopping, and recreational opportunities in an outdoor environment (similar to Birch Street, Irvine Spectrum, etc.) to meet community needs and create long term revenue sources • Evaluate and develop a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D) to incorporate a minimum of 50% of the site for retail commercial uses residential development • Evaluate and develop a strategy to revitalize the Kmart and related retail area located at the SR -60 Freeway/Diamond Bar Blvd • Create and implement a business to business marketing program. 4. OTHER ITEMS • Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification as part of the proposed Aera Energy property development • Monitor and evaluate proposals for development in surrounding areas such as Tres Hermanos, Tonner Canyon., and the Aera Energy/Shell Oil property Explore improvements to streets serving as City entry points (Pathfinder Boulevard between Evergreen Springs and Diamond Bar Blvd) Work with LA County Supervisor Knabe to locate a regional library within the City as part of the redevelopment of the Golf Course • Support the current library through the preparation of a plan and fund for enhancements Explore acquisition of properties near Washington Street and City of Industry property located near Calbourne Drive for neighborhood park(s) and City maintenance yard uses arks, and open • Pursue and promote joint development/use of facilities, p space with PUSD & WVUSD Implement recommendations from the Youth Master Plan Implement Trails Master Plan focusing on areas around the Diamond Bar Center. Preserve Windmill structure located at the Ralph's Shopping Center via • maintenance and/or ownership of structure and property. Create a master sign program for major shopping centers CITY COUNCIL Agenda # 6.6 Meeting Date: 06/19/07 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a 1P TITLE: AMENDMENT #6 TO CONTRA T WITH EXCEL LANDSCAPE FOR LANDSCAPE MAINTENANCE SERVICES AT LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS #38, #39, AND #41 FOR THE 2007/08 FISCAL YEAR IN THE AMOUNT OF $293,108.28; INCLUDES CPI INCREASE OF 4% AND A CONTINGENCY AMOUNT OF $33,000 FOR AS -NEEDED WORK, FOR A TOTAL AUTHORIZATION OF $326,108.28 FOR THE 2007/08 FISCAL YEAR. Recommendation: Approve. Financial Impact: Funds for this contract are included in the proposed 2007/08 FY budget. Background: On July 1, 2002, the City Council awarded a contract to Excel Landscape for landscape maintenance services at nine (9) specific locations in Diamond Bar for an amount not to exceed $24,000 for the 2002/03 fiscal year. During the next four years, the contract term was extended and maintenance service locations were added. The most recent contract extension was for the term of July 1, 2006 through June 30, 2007 the contract amount was increased to $44,060.88. Parties desire to extend the contract for another year and to add a 4% C.P.I. increase. Parties also desire to add District locations previously serviced by TruGreen LandCare. TruGreen requested a 27% increase in their contract amount to continue servicing their Diamond Bar contract. City staff offered 4%, the maximum amount of increase available, and TruGreen turned it down. Staff approached the other two landscape maintenance contractors serving the City, Excel Landscape and ValleyCrest Landscape Maintenance, and Excel agreed to take over the Districts, with ValleyCrest agreeing to take over the Parks. Section 14 of the agreement with Excel Landscape authorizes the City Council to extend the term of the agreement and to provide an increase up to the annual C.P.I. amount. The annual C.P.I. amount was 4% for the period ending March 31, 2007. Discussion: Staff is seeking to extend the contract with Excel Landscape for the period if July 1, 2007 through June 30, 2008 for a contract amount of $293,108.28, which includes a 4% C.P.I. increase and all the areas in LLAD's 438, #39, and #41. Staff is also seeking a $33,000 contingency for a total authorization amount not to exceed $326,108.28. The areas that will be included in this contract beginning July 1, 2007 to be maintained by Excel Landscape are: Lighting and Landscape Maintenance District #38 Lighting and Landscape Maintenance District #39 Lighting and Landscape Maintenance District #41 Contract amendment is contingent upon approval of FY 07/08 Budget by the City Council. Attachments: Amendment #6 dated June 19, 2007 Contract with Excel Landscape dated October 30, 2002. PREPARED AM REVIEWED BY: Community Services Director AMENDMENT #6 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 19th day of June, 2007 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and EXCEL LANDSCAPE, ("CONTRACTOR") Recitals: a. CONTRACTOR entered into a 12 month AGREEMENT with CITY effective July 1, 2002 ("the AGREEMENT") for Landscape Maintenance at locations listed in Exhibit A. The CITY has regularly extended the contract term with CONTRACTOR, most recently for the period of July 1, 2006 through June 30, 2007 in the lump sum amount of $44,060.88. Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2007 through June 30, 2008, and include a 4% C.P.I. increase, plus add all areas of LLAD's #38, #39 and #41 to Exhibit A. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1— Term of the AGREEMENT provided in Section 3 is amended to extend the term from July 1, 2007 through June 30, 2008. Section 2 — Contract price of AGREEMENT provided in Section 11 is amended by increasing the price for current services by a CPI adjustment of 4% and by adding the contract amount for the additional locations identified in Section 3 herein, to a not to exceed amount of $293,108.28 for the 07/08 FY. Section 3 — Landscape Maintenance locations provided in Exhibit A is amended to add all locations in Lighting and Landscape Assessment Districts #38, #39 and #41, per district maps provided in the City-wide Landscape Maintenance Specifications, as amended on 6/20/06. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #6 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California EXCEL LANDSCAPE Contractor Signed Signed Steve Tye Title: Mayor Title _ APPROVED TO FORM: City Attorney City Clerk CITY COUNCIL Agenda # 6.7 Meeting Date: 6/19/07 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man 4e TITLE: AWARD OF CONTRACT TO J.D.., INC. FOR THE CONSTRUCTION OF PAUL C. GROW PARK IMPROVEMENTS IN THE AMOUNT OF $91,050, PLUS A CONTINGENCY OF $9,105 (10%) FOR A TOTAL AUTHORIZATION OF $100,155; PLUS APPROPRIATION OF $15,000 IN PARK DEVELOPMENT FUNDS FOR PLAN CHECK, PROJECT INSPECTION, AND CONSTRUCTION MANAGEMENT & OBSERVATION SERVICES. RECOMMENDATION: Award contract and appropriate Park Development funds. FINANCIAL IMPACT: $101,831 of CDBG funds are included in the 2006/07 FY Budget for this project. Total cost to construct the project, including Plan Check, Project Inspection, and Construction Management & Observation Services will be approximately $116,831. To fully fund this project, it is necessary to appropriate $15,000 in Park Development funds. BACKGROUND: The City released plans and specifications to receive bids for the construction of Paul C. Grow Park Improvements on May 23, 2007. Proposals were received from six (6) contractors that were publicly opened on June 12, 2007 at Diamond Bar City Hall. Bids ranged from a low of $91,050 to a high of $155,200. The bids received are as follows: Company Bid Amount 1. J.D.C., Inc. $91,050 2. Cedar Development Corp. $95,770 3. Mega Way $96,410 4. Humphrey Contractors $114,720 5. Hondo Co., Inc. $115,878 6. M.W. Loyd, Inc. $155,200 Staff has verified the contractor's state license with the State of California and the license is active and clear. References have been checked for similar work completed by J.D.C., Inc. and City staff has determined that they are qualified to complete the work required of this contract. Estimated project schedule: Award of Contract June 19, 2007 Start of Construction On or around July 16, 2007 Completion of Construction August 29, 2007 DISCUSSION: The purpose of this project is to make Paul C. Grow Park accessible to the handicapped per the Americans with Disabilities Act of 1991. The improvements that will be constructed include: 1. Accessible walkway from parking lot to soccer field. 2. New accessible drinking fountains. 3. New accessible picnic tables and barbecue in tot lot area. 4. Improved handicap parking and handicap ramp. 5. Improvements to interior of restroom building for complete handicap accessibility. PREPARED AND REVIEWED BY: Director of Community Services Attachments: Draft Agreement with J.D.C., Inc. Aerial Photo of Paul C. Grow Park AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between J.D.C., Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR; and WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Paul C. Grow Park ADA Retro -fit Project in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Paul C. Grow Park ADA Retro -fit Project in the City of Diamond Bar. The work to be performed in accordance with the Plans and specifications, dated May 21, 2007 (The Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, contractor's bid dated June 12, 2007, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. The CONTRACTOR agrees to complete the work within 30 calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. The City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY• The City of Diamond Bar and its officers, agents and employees ("Indemnities") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnities against and will hold and save Indemnities harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless therefrom. C. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnities may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnities. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnities. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Bid dated June 12, 2007. 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 689334 Date Date CONTRACTOR J.D.C., INC. By: TITLE CITY OF DIAMOND BAR, CALIFORNIA STEVE TYE MAYOR ATTEST: By: Date CONTRACTOR'S Business Phone TOMMYE CRIBBINS CITY CLERK Emergency Phone at which CONTRACTOR can be reached at any time: APPROVED AS TO FORM: CITY ATTORNEY Date G Folol Romil Fol* GEOVIEWER W114DOWS 45.98 7000 NT Agenda # 6.s Meeting Date: 6/19/07 CITY COUNCIL , , POR, , % AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man g TITLE: APPROVAL OF AMENDMENT #3 O EXTEND THE VENDOR SERVICES WITH D.H. MAINTENANCE SERVICES FOR THE TERM OF JULY 1,2 07 THOROUGH JUNE 30, 2008 TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE SERVICES AT THE DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND PANTERA PARK ACTIVITY ROOM IN THE AMOUNT OF $155,832, WHICH INCLUDES A CPI INCREASE of $5,158 (APPROXIMATE INCREASE OF 3.423%), AND AS -NEEDED WORK IN THE AMOUNT OF $75,000 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $230,832 FOR THE 2007/08 FISCAL YEAR. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funding for this contract is included in the proposed 2007/08 FY bud et. g BACKGROUND: D.H. Maintenance Services has provided janitorial services at the Diamond Bar Center since it opened in March, 2004. They have been providing service at Heritage and Pantera park buildings since August, 2004. Staff believes they are doing an excellent fob providing these services. Section 21 of the contract states that the contract can be extended on an annual basis, if an extension is deemed to be in the best interest of the City. D.H. Maintenance is seeking a C.P.I. increase of $5,15 (approximately 3.423% increase) this year. Staff recommends that the City Council a 8 extension of the contract. approve the DISCUSSION: Planned contract services for D.H. Maintenance Services: 1. Regular monthly Service for Diamond Bar Center— 12 mos. @ $2,407.83 per mo. _ $28,894 (Includes High Cleaning) 2. Building Maintenance staffing at Diamond Bar Center seven days per week = ($9,843 per mo. for 4 staff @ 40 hrs/wk) $118,116 3. Regular monthly Service for Heritage Park Com Center —12 mos. @ $481.67 per mo. _ $5,780 (Service seven days per week) 4. Regular monthly Service for Pantera Act Room — 12 mos. @ $253.50 per mo. = 3 042 (Service five days per week) --— Sub -Total: $155,832 5. Staff assistance as requested by City staff for events and activities @ $14.00 per hr = JZ5.,000 GRAND TOTAL NOT -TO -EXCEED $230,832 Contract amendment is contingent upon approval of FY 07/08 Budget by the City Council. PREPARE"ND REVIEWED BY: Director of Community Services Attachments: Amendment #3 dated 6/19/07 for term of 7/1/07 — 6/30/08 Exhibit "C" -- Cost Calculation details AMENDMENT #3 TO VENDOR SERVICES CONTRACT THIS CONTRACT AMENDMENT is made this 19th day of June, 2007 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and D.H. MAINTENANCE SERVICES ("CONTRACTOR") Recitals: a. CITY awarded a vendor services contract to CONTRACTOR for Janitorial and Building Maintenance Services on June 21, 2005 in the amount of $175,194 for the period of July 1, 2005 — June 30, 2006 (AGREEMENT). b. Amendment #1 was approved on February 21, 2006 increasing the as -needed work amount by $50,000 for a total 05/06 FY authorization of $225,194. C. Amendment #2 was approved on June 20, 2006 to extend the term for the period of July 1, 2006 through June 30, 2007 and to increase the 06/07 FY authorization to $225,750. d. Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2007 through June 30, 2008 and to increase the 07/08 FY authorization to $230,832, which includes a CPI increase of $5,158 (approximate increase of 3.423% to the 06/07 base contract amount of $150,674). Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 - Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT from July 1, 2007 through June 30, 2008. Section 2 -- Compensation provided for in Section 3 of Agreement is amended to an amount not to exceed $230,832 for 07/08 FY, which includes a CPI increase of $5,158 (approximate increase of 3.423% to the 06/07 base contract amount of $150,674). Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #3 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Steve Tye Title: Mayor APPROVED TO FORM City Attorney D.H. MAINTENANCE SERVICES Contractor Signed Title City Clerk CITY COUNCIL Agenda #__L�_ Meeting Date: 6/19/07 AGENDA REPORT TO: Honorable Mayor and Members oft e City Council VIA: James DeStefano, City Mana r TITLE: APPROVAL FOR MCE TO COMPL TE $36,425.10 OF "AS -NEEDED" ASPHALT, SLURRY AND STRIPING WORK IN THREE CITY PARKS DURING THE 2006/07 FY. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funds for this work are already included in the 2006/07 FY Park Operations budget. BACKGROUND: The City Council has a contract with MCE for city-wide as -needed asphalt, slurry and striping services. The contract allows staff to authorize as -needed services up to an amount approved by the City Council. The cost of the necessary work is $36,425.10 and includes: removal and replacement of damaged and displaced asphalt; removal of tree roots necessary to make repairs; slurry seal of entire parking lot; and re -striping of parking lot. The parks that require this work are: Heritage, Peterson and Ronald Reagan. DISCUSSION: The work that will be completed includes the following: Heritaqe Park 920 sq ft of asphalt removal, tree root removal and replacement of asphalt. 15,515 sq ft of slurry seal. Re -striping of parking lot. Peterson Park 1,600 sq ft of asphalt removal and replacement. 21,800 sq ft of slurry seal. Re -striping of parking lot. Ronald Reagan Park 1,425 sq ft of asphalt removal, tree root removal and replacement of asphalt. 14,625 sq ft of slurry seal. Re -striping of parking lot. Total Cost: $36,425.10 MCE has had a contract with the City of Diamond Bar for the past seven years. They were selected as the public works contractor though a competitive RFP process. Hardy and Harper is the sub- contractor that actually performs as -needed asphalt, slurry and striping services for the City. Use of this contractor has consistently allowed for timely, cost-effective repair of maintenance issues throughout the City. PREPARED ANq REVIEWED BY: Director of Community Services Agenda # 6.1 C, Meeting Date: June 19. 2007 CITY COUNC IL AGENDA REPORT TO: Honorable Mayor and Memb s of the City Council VIA: James DeStefano, City Ma a TITLE: APPROVAL OF LICENSE AGRE MENT WITH SPRINT PCS ASSETS, LLC TO DEVELOP A WIRELESS COMMUNICATION SITE AT RONALD REAGAN PARK RECOMMENDATIONS: It is recommended the Council approve the agreement for signature between the parties. FISCAL IMPACT.- If MPACT:If approved, the City will receive $2,000 per month license fee from Sprint PCS Assets, LLC, for an annual total of $24,000 in revenue. BACKGROUND / DISCUSSION.- Sprint ISCUSSION:Sprint PCS Assets, LLC proposes to place a wireless communications site at Ronald Reagan Park. The proposed site would be very similar to projects located in other parks in the City that have already been approved by the City Council. To commence the process, a license agreement between Sprint PCS Assets, LLC and the City must be approved by the Council. The attached agreement has been reviewed and accepted by the City Attorney and Sprint representatives. Sprint PCS Assets, LLC proposes to place a wireless antenna "monotree" on the western edge of the park, and to construct the corresponding equipment shelter on the eastern side of the park at the crest of the slope adjacent to the tennis courts. A concrete driveway will proposed layout is the product of discussions between Sprint and be constructed leading to the equipment shelter to prevent damage to the turf. This Community Director Bob Rose. Detailed plans for this proposal are attached. Services Upon approval by the Council, this agreement will be forwarded to the appropriate representatives for signature. Once the agreements are executed by both parties (City and Sprint), plans and Conditional Use Permit application will be presented to the Planning Commission for review. Please note that the exhibits/drawings included in the attached agreement are subject to change based on Planning Department and Commission review, and have not yet been approved. It should also be noted that this area of Diamond Bar is currently underserved by wireless relay points, making cellular telephone service difficult to obtain. A new antenna would assist in solving this problem faced by residents of the area. Prepared by: Ryan clean, Senior Management Analyst Attachments: 1. License Agreement between the City of Diamond Bar and Sprint PCS Assets, LLC to Develop a Wireless Communications Site at Ronald Reagan Park. 2. Proposed Site Plans Agenda # 6. 11 Meeting Date: June 19, 2007 CITY COUNCIL" J AGENDA REPORT TO: Honorable Mayor and Members 11 of the City Council VIA: James DeStefano, City Manae TITLE: ADOPTION OF RESOLUTION PERTAINING TO GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 6, 2007. SUMMARY: Pursuant to the California Elections Code, the City Council must adopt resolutions calling and giving notice of the holding of an election and requesting the Board of Supervisors to consolidate the City's election with School Elections on November 6, 2007. By consolidating the City's election with the School Election, the L -os Angeles County Registrar/Recorder's Office will handle all aspects of running the election, thereby relieving the City of having to obtain polling workers, mailing out sample ballots, absentee ballots as well as canvassing the election results, etc. RECOMMENDATION: It is recommended that the City Council adopt the following Resolutions: 1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2007, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2007, WITH THE SCHOOL ELECTIONS TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE. 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6 2007. FINANCIAL SUMMARY: City Clerk staff has estimated that total costs for the election will be approximately $75,000 and this amount has been included in the Fiscal Year 2007-08 budget. DISCUSSION: With the adoption of these resolutions, the City Council will approve conducting an election in November 2007 for the selection of two (2) City Council members. The City Council seats for the election are currently held by Mayor Pro Tem Jack Tanaka, and Councilmember Carol Herrera. There are no term limits in Diamond Bar so all current Council members can run for re-election if they so desire. PREPARED BY: h Tomm Cribbins, City Clerk— on Attachments: Reviewed by: David Doyle, Asst. City Manager 1. RESOLUTION NO. 2007XX CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION; 2. RESOLUTION NO. 2007 -XX REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION WITH SCHOOL ELECTIONS; 3. RESOLUTION NO. 2007 -XX: ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2007. RESOLUTION NO. 2007 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2007, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to General Law cities in the State of California, a General Municipal Election shall be held on November 6, 2007, for the election of Municipal Officers. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Diamond Bar, California, on Tuesday, November 6, 2007, Election for the purpose of electing two (2) Members of the City Council for lthe fulltermof four years; SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be opened at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in §14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That the notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7, that the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED on June 19, 2007. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereb certify that the foregoing Resolution was passed,a y ular meeting of the City Council of the City of Diamond Bar held onthe19teday of June, 2007, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2007, WITH THE SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Diamond Bar called a Municipal Election to be held on November 6, 2007, for the purpose of the election of two (2) Members of the City Council; and, WHEREAS, It is desirable that the General Municipal Election be consolidated with the School Election to be held on the same date and that within the City, the precincts, polling places and election officers of the two elections be the same, and that the County Election Department of the County of Los Angeles canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of §10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the School Election on Tuesday, November 6, 2007, for the purpose of the election of two Members of the City Council. SECTION 2. That the County Election Department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of Diamond Bar recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County Election Department of the County of Los Angeles. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED on June 19, 2007. Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June, 2007, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2007 WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. General Provisions. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Diamond Bar on November 6, 2007 may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The Statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:30 p.m. of the next working day after the close of the nomination period. SECTION 2. Foreign Language Policy. A. Pursuant to the Federal Voting Rights Act, the City is required to translate candidates statements in to the following languages: Spanish and other translations as required by the Federal Voting Rights Act. B. Pursuant to State Law, the candidate's statement must be translated and printed (in the voter's pamphlet) in any language at the candidates request. All translations shall be provided by court -certified translators provided by the County of Los Angeles. SECTION 3. Payment. A. The candidate shall not be required to pay for the cost of translating the candidates statement into any required foreign language as specified in A of Section 2 above pursuant to Federal and/or State Law. B. The Candidate shall be required to pay for the cost of printing the candidates statement in English and any translation and printing of foreign languages requested pursuant to B of Section 2 above in the main voter pamphlet. The City Clerk shall estimate the total cost of printing, handling, translating and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's Pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk so not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. Additional Materials. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5. That the City Clerk shall allow bold type, underlining, capitalization, indentions, bullets and/or leading hyphens to the same extent and manner as allowed in previous Diamond Bar elections. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 6. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 7. That all previous resolutions establishing Council policy on payment for candidates' statements are repealed. SECTION 8. This resolution shall apply only to the election to be held on November 6, 2007, and shall then be repealed. SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED on June 19, 2007. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June, 2007, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED:COUNCIL MEMBERS: Tommye Cribbins, City Clerk Agenda # 6.12 Meeting Date: June 19. 2007 CITY COUNCIL —``�, 1- wag= r ,'� AGENDA REPORT TO: Honorable Mayor and Memb s of the City Council VIA: James DeStefano, City M na TITLE: Award of contract to BonTerra onsulting in the amount of $92,065 with a 10 percent contingency of $9,2 6 for a total authorization of $101,271 for performing environmental mitigation monitoring work required for South Pointe West development project, located at the end of Larkstone Drive. RECOMMENDATION: Award the contract. FISCAL IMPACT: None, all costs associated with the environmental mitigation monitoring work is the responsibility of the developer via development processing fees paid to the City. The developer has previously entered into an agreement with the City to provide the City with all funds necessary to process the proposed project. BACKGROUND: On March 20, 2007, the City Council approved the South Pointe West development project (JCC Homes). The project consists of 99 single-family condominiums in a private gated community. An Environmental Impact Report was prepared and certified for the development project. The EIR contains a Mitigation Monitoring Program that requires the City to monitor the development of the project and ensure all identified mitigation measures and EIR conditions of approval are completed. Several mitigation measures require specialists such as biologists, paleontologists, arborists and general environmental consultants to monitor the improvements and prepare the reports. DISCUSSION: Staff invited three experienced environmental consulting firms to submit proposals. All three firms submitted their proposals. Staff analyzed and compared the three proposals. EIS's proposal cost less than $35,500, however the proposal did not provide sufficient mitigation monitoring and was not considered. The proposals from LSA and BonTerra Consulting were from $80,815 to $92,065 respectively. After comparing the scope of services from the two proposals, staff determines that the scope of services from BonTerra Consulting is more thorough with the five year Woodland/Oak tree monitoring. Further, BonTerra Consulting has completed similar work for other development projects in the City. Staff recommends the City Council award the contract to BonTerra. Prepared by tReviewe Nancy Fong, C David Doyle Community Dev opment Director Assistant City Manager Attachment: 1. Professional Service Agreement 2. Scope of Services from BonTerra 2 June 7, 2007 Ms. Nancy Fong, AICP Acting Community Development Director VIA MAIL City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 Subject: Scope of Work and Estimated Fees for Implementation of the Mitigation ;- Monitoring Program for the South Pointe West Project, Vesting Tentative Tract Map No. 063623, Diamond K: Bar, California Dear Ms. Fon 9 BonTerra Consulting is pleased to assist the City of Diamond Bar and the applicant (South Pointe West, LLC) with implementation of the mitigation monitoring program for the Vesting Tentative Tract Map No. 063623 project. Tasks included in this scope of work arise from conditions and mitigation measures listed in the Environmental Impact Report for South Pointe West Specific Plan (EIR) No. 2005111118 as well as anticipated conditions l T1 the forthcoming environmental permits from the U.S. .S. Army Corps of Engineers U Department of Fish and Game (CDFG), and Regional Water Quality ControlBoard(RWQCB). Proposed tasks and estimated fees are included in the attached scope of work. Please be advised that a contract amendment will be requested if additional mitigation tasks are required by the final resource agency permits for this project. h We are prepared to begin work on these tasks upon receiving an authorization to proceed and a signed contract amendment or purchase order. Please call Melissa Howe a (951) 587-9230 if t you have an y questions regarding this scope of work. We look forward to assisting the City of Diamond Bar with this project. Sincerely, BONTERRA CONSULTING ehssa A. Howe Associate Principal, Restoration Ecology Attachment A: Scope of Work and Estimated Fees cc: Tom Smith, BonTerra Consulting CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of June 19, 2007, by and between the City of Diamond Bar, a municipal corporation ("City") and BonTerra Consulting, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in the City's Verbal Request for Proposals. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. to be performed by Consultant are Response, dated June 7, 2007. The nature and scope of the specific services as described in Exhibit "A" the Consultant's B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect June 19, 2007, and shall continue until completion of the project unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed NINETY TWO THOUSAND SIXTY FIVE DOLLARS ($92,065.00.) 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: BonTerra Consulting City of Diamond Bar Thomas E. Smith, AICP 21825 E. Copley Drive 3425 E. Foothill Blvd., Ste 420 Diamond Bar, CA 91765-4177 Pasadena, CA 91107 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of 2 wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 3 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer 4 or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required this Agreement shall be deemed received on (a) the day of delivery if delivered byy ehand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage Prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the Provisions of this section. 5 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: City Clerk Approved as to form: By: City Attorney "Consultant" By: Its: Steve Tye, Mayor Agenda # 6 _ 1 3 (a) Meeting Date: June 19, 2007 CITY COUNCIL'' AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City MaCa, TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 17, 2007 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached Engineer's Report, the $297,599 of assessment generated by this District is proposed to pay for the operation, maintenance cost, and Capital Improvements budgeted in special fund No. 138. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,681 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2006-2007 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2007-2008 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By: Marcy Hilario, Senior Administrative Assistant ED BY: Da�id G. Liu Dir ctor of Pub ' orks Attachments: Resolution No. 2007 -XX Engineer's Report 2 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 2007-08 CITY OF DIAMOND BAR Preliminary: June 19, 2007 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-1" - Assessment Diagram Exhibit "B-1 " - Improvement Map Page 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2007-08 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 38 Engineer's Report — FY 2007-2008 BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond Bar and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-1 "). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 38 2 Engineer's Report — FY 2007-2008 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscanin� Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 38 Engineer's Report — FY 2007-2008 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 2007-08 Fiscal Year is as follows: 2007-08 Recommended Budget Revenue: Appropriation Fund Balance (from FY 2006-07) $ 30,979 Property Tax — Special Assessments 265,620 Interest Revenue 1,000 TOTAL $ 297,599 Appropriations: Personnel Services Salaries $ 0 City Paid Benefits 0 Retirement District is being 0 Worker's Compensation Expense subsidized by 0 Short/Long Term Disability General Fund 0 Medicare Expense Staffing 0 Cafeteria Benefits 0 Operating Expenses Advertising 1,000 Utilities Water 155,000 Edison 10,000 Maintenance -Grounds & Bldg 14,000 Professional Services 4,000 Contract Services (Excel Landscape Maint. — 4% CPI) 113,135 ' Capital Outlay Capital Improvements 0 Reserve for Future Capital Improvements 464 TOTAL $ 297,599 Assessment District No. 38 4 Engineer's Report — FY 2007-2008 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 38 Engineer's Report — FY 2007-2008 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 38 Engineer's Report — FY 2007-2008 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $265,620 Estimated Number of Parcels: 17,708 Estimated Assessment Per Parcel: $ 15.00 2006-07 Assessment Per Parcel: $ 15.00 2007-08 Assessment Per Parcel: $ 15.00 Difference: $ 0.00 ASSESSMENT ROLL The individual 2007-08 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: , 2007 PROFESSi ER/FO F _rn No. C27861 \s� CIVIL �P CAGtiF� Assessment District No. 38 8 Engineer's Report — FY 2007-2008 GFB-FRIEDRICH & ASSOC., INC. A. FRIE RI EXHIBITS RESOLUTION NO. 2007 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JULY 17, 2007 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2007-08 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2007-08. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 2006-07. 6. This Council hereby fixes 7:00 p.m. on July 17. 2007 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2007-08 and hereby gives notice of said hearing. 2 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 19th day of June, 2007. Steve Tye Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June, 2007, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 COUNTY 'T TIT EXHIBIT "A-1" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.38 FISCAL YEAR 2007-08 forthe CITY OF DIAMOND BAR ADDITIONAL AREAS TO BE MAIN -AIN D SHEET 10F 1 SHEET % LEGEND �•� ASSESSMENT DISTRICT BOUNDARY •••��..• MEDIANS PARKWAYS TURF AREAS AREAS TO SE MAINTAINED MEDIANS; A. DIAMOND BAR BLVD. B. GRAND AVE. C. GOLDEN SPRINGS RD. 157 TINY OVERCROSSING TO NEST CIT' LIMITS PARKWAYS: D. GRAND AVE. - SUMMIT RIDGE TO DIAMOND BAR BU/D.. NORTH SIDE E. TEMPLE - DIAMOND BAR BLVD. TO GOLDEN SPRINGS RD., SOUTH SIDE TOTAL AREA - TURF 54 ACRES GROUND COVER 0.83 ACRES ASSESSMENT DISTRICT N0.38 FISCAL YEAR 2007-08 forthe CITY OF DIAMOND BAR Agenda # —6. 13 (b) Meeting Date June 19, 2006 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members o the City Council VIA: James DeStefano, City Ma TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 17, 2007 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached Engineer's Report, the $238,441 of assessment generated by this District is proposed to pay for the operation, maintenance costs, and Capital Improvements budgeted in special fund No. 139. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,263 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 2006-2007 was $130.00 per parcel. The amount to be assessed for Fiscal Year 2007-2008 is to remain at $130.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Marcy Hilario, Senior Administrative Assistant EWED BY: D vid G. Liu D rector of Pub Attachments: Resolution No. 2007 -XX Engineer's Report K ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 2007-08 CITY OF DIAMOND BAR Preliminary: June 19, 2007 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 (951)781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-2" - Assessment Diagram Exhibit "B-2" - Improvement Map Page 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2007-08 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District") This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 39 Engineer's Report — FY 2007-2008 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-211). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 39 Engineer's Report — FY 2007-2008 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: LandscaninE Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 39 Engineer's Report — FY 2007-2008 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 2007-08 Fiscal Year is as follows: Revenue: Appropriation Fund Balance (from FY 2005-06) Property Tax and Assessments Interest Revenue TOTAL Appropriations: Personal Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Water Edison Maintenance -Grounds & Bldg. Professional Services Contract Services Contract Services (Excel Landscape Maint. — 4% CPI) Weed/Pest Abatement (L.A. County Ag) Capital Outlays Miscellaneous Equipment* Reserve for Future Capital Improvements TOTAL 2007-08 Recommended Budget * Includes replacement of one irrigation controllers/controller box @ $3,300 each. Assessment District No. 39 4 Engineer's Report — FY 2007-2008 $ 71,251 164,190 3,000 $ 238,441 0 0 0 0 0 0 0 1,000 62,000 4,500 10,000 4,000 135,142 15,000 3,500 3.299 $ 238,441 Plans and Specifications Plans and specifications showing the general nature, location and extent of any proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 39 5 Engineer's Report — FY 2007-2008 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 39 6 Engineer's Report — FY 2007-2008 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $164,190 Estimated Number of Parcels: Estimated Assessment Per Parcel: 2005-06 Assessment Per Parcel: 2007-08 Assessment Per Parcel: Difference: Assessment District No. 39 7 Engineer's Report — FY 2007-2008 1,263 $ 130.00 $ 130.00 $ 130.00 $ 0.00 ASSESSMENT ROLL The individual 2007-08 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 12 2007 PROFESS/pN �p FR/qC � =rn m No. 027861 * EXP. 3-31-08 * CF CALIF Assessment District No. 39 8 Engineer's Report — FY 2007-2008 GFB-FRIEDRICH & ASSOC., INC. ol 4FED C EXHIBITS RESOLUTION NO. 2007 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JULY 17, 2007 REGULAR MEETING A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2007-08 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2007-08. Said proposed assessment per lot is the amount of $130.00, the same amount which was levied in fiscal year 2006-07. 6. This Council hereby fixes 7:00 P.M. on July 17, 2007 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2007-08 and hereby gives notice of said hearing. 2 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 19th day of June, 2007. Steve Tye Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 19th day of June, 2007, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 SHEET 1 OF I SHEET EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 2007-08 for the CITY OF DIAMOND BAR SHEET 10F1SHEET EXHIBIT "B-2" ASSESSMENT DISTRICT N0.39 FISCAL YEAR 2007-08 for the CITY OF DIAMOND BAR Agenda # 6. 13 (c) Meeting Date: June 19. 2007 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma(a TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 17, 2007 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached Engineer's Report, the $192,049 of assessment generated by this District is proposed to pay for the operation, maintenance costs, and Capital Improvements budgeted in special fund No. 141. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2006-2007 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2007-2008 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Marcy Hilario, Senior Administrative Assistant REVIEWED BY: :1D vid G. Liu Director of P orks Attachments: Resolution No. 2007 -XX Engineer's Report i►• ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 41 Fiscal Year 2007-08 CITY OF DIAMOND BAR Preliminary: June 19, 2007 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-3" - Assessment Diagram Exhibit "B-3" - Improvement Map Paae 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2007-08 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 41 Engineer's Report — FY 2007-2008 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A -Y). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 41 Engineer's Report — FY 2007-2008 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 41 Engineer's Report — FY 2007-2008 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2007-08 Fiscal Year is as follows: Revenue: Appropriation Fund Balance (from FY 2005-06) Property Tax and Assessments Interest Revenue TOTAL Appropriations: Personal Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Water Edison Maintenance -Grounds & Bldg Professional Services Contract Services Contract Services (Excel Landscape Maint. — 4% CPI) Weed/Pest Abatement (L.A. County Ag) Capital Outlays Miscellaneous Equipment Capital Improvements * * Reserve for Future Capital Improvements TOTAL * Includes replacement of one irrigation controller/cabinet box @ $3,500 each. ** No Capital Improvements this Fiscal Year. Assessment District No. 41 4 Engineer's Report — FY 2007-2008 2007-08 Recommended Budge $ 66,892 122,157 3,000 $ 192,049 0 0 0 0 0 0 0 1,000 75,000 2,000 10,000 4,000 48,232 15,000 3,500 0 33,317 $ 192,049 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 41 5 Engineer's Report — FY 2007-2008 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No, 41 6 Engineer's Report — FY 2007-2008 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $122,157 Estimated Number of Parcels: Estimated Assessment Per Parcel: 2006-07 Assessment Per Parcel: 2007-08 Assessment Per Parcel: Difference: Assessment District No. 41 7 Engineer's Report — FY 2007-2008 554 $ 220.50 $ 220.50 $ 220.50 $ 0.00 ASSESSMENT ROLL The individual 2007-08 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: Z , 2007 PROFESSION FR��.� Fy = m No. C27861 * Exp. 3-31-08 E CIVIL �,�P Cr CALIF Assessment District No. 41 8 Engineer's Report — FY 2007-2008 GFB-FRIEDRICH & ASSOC., INC. HN A. F E RICH ASSESSMENT ROLL The individual 2007-08 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: Z , 2007 PROFESSION FR��.� Fy = m No. C27861 * Exp. 3-31-08 E CIVIL �,�P Cr CALIF Assessment District No. 41 8 Engineer's Report — FY 2007-2008 GFB-FRIEDRICH & ASSOC., INC. HN A. F E RICH EXHIBITS RESOLUTION NO. 2007-, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JULY 17, 2007 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2007-08 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit 'B-3," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2007-08. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2006-07. 6. This Council hereby fixes 7:00 p.m. on July 17. 2007 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2007-08 and hereby gives notice of said hearing. 2 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 19th day of June, 2007. Steve Tye Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June, 2007, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 SHEET 1 OF 7 SHEET EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.41 FISCAL YEAR 2007-08 for the CITY OF DIAMOND BAR 1 1 SHEET 10F 1 SHEET EXHIBIT "B-3" ASSESSMENT DISTRICT N0.41 FISCAL YEAR 2007-08 for the CITY OF DIAMOND BAR J� J. 1 :" 1 • � fd i� / t.$ LEGEND ASSESSMENT DISTRICT BOUNDARY ........... `•: BRVSH l.00 ACRES SLOPES li'.OAACRE! Y TURFia,coo ss. wP C9UPiElr OF THe cRr or wsuao eav O&FELFRIEDRICti 1SSOC., IIVG Agenda # 6 _ i 4 Meeting Date: 6-19-07 CITY COUNCIL AGENDA REP ORT®�> TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g i TITLE: Approve the 2007-2008 Fiscal Ye r Appropriation Limit using the growth factor of County population change over the prior year and the change in the California per capita personal income as the annual adjustment growth factor. RECOMMENDATION: Approve the use of the growth in the County population over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2007-2008 Appropriations Limit. Approve Resolution 2007 -XXX. FINANCIAL IMPACT: Since the City's 2007-2008 appropriations subject to the Gann Limit fall well below $30,379,173, there is no financial impact. BACKGROUND: Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article X11113 of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: • Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year. Based on the growth factor of change in the City's non residential new construction valuation and the change in the County or City population. DISCUSSION: The recommended factor to compute the appropriation limit is the growth factor of County Population change over the prior year and the change in the California per capita income over the prior year. By using this factor the City will have an appropriation limit of $30,379,173 for Fiscal Year 2007-2008. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: Jam,, , FinanceD ector Assistant City Manager Attachments: Resolution Appropriation Limit Worksheets for fiscal year 2007-2008 RESOLUTION NO. 2007 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2007- 2008 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2007-2008 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2007-2008 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2007-2008 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $30,379,173 for fiscal year 2007-2008. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2007-XXXX . PASSED, APPROVED AND ADOPTED this da of y , 2007. Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2007-2008 California Per Capita Income % Change over Prior Year 4.42% Population Change % Change over Prior Year (County) 0.72% Per Capita converted to a Ratio 1.0442 Population converted to a Ratio 1.0072 Calculation of Growth Factor (Growth Factor = Per Capita Ratio x Population Ratio) 0517 2006-2007 Appropriations Limit 28,885,277 2007-2008 Appropriations Limit $30,379,173 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 2007-2008 1989-90 Base Year 1990-91 Adjusted Base 9,882,416 1991-92 Adjusted Base 10,785,669 1992-93 Adjusted Base 11,585,192 1993-94 Adjusted Base 11,762,247 1994-95 Adjusted Base 12,275,495 1995-96 Adjusted Base 13,169,824 1996-97 Adjusted Base 14,005,207 1997-98 Adjusted Base 14,729,615 1998-99 Adjusted Base 15,608,665 1999-00 Adjusted Base 16,482,389 2000-01 Adjusted Base 17,561,562 2001-02 Adjusted Base 18,772,003 2002-03 Adjusted Base 20,576,003 2003-04 Adjusted Base 22,364,058 2004-05 Adjusted Base (revision) 24,723,466 2005-06 Adjusted Base (revision) 25,886,770 2006-07 Adjusted Base 27,569,946 2007-08 Adjusted Base 28,885,277 30,379,173 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2007-2008 % Change Non Residential 0.45% New Construction (City) Population Change % Change over Prior Year (City) 0.68% Nonresidential converted to a Ratio 1.0045 Population Converted to a Ratio 1.0068 Calculation of Growth Factor 1.0113 2006-2007 Appropriations Limit 28,885,277 2007-2008 Appropriations Limit $29,015,261 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2007-2008 California Per Capita Income % Change over Prior Year 4.42% Population Change % Change over Prior Year (City) 0'68% Per Capita converted to a Ratio 1.0442 Population converted to a Ratio 1.0068 Calculation of Growth Factor (Growth Factor = Per Capita Ratio x Population Ratio) 1.0513 2006-2007 Appropriations Limit 28,885,277 2007-2008 Appropriations Limit $30,367,108 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY COUNCIL Agenda # _6-1 5 Meeting Date: 6/19/07 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mang TITLE: APPROVAL OF INCREASE IN CO TRACT AMOUNT FOR ENVIRONMENTAL CONSTRUCTION, INC IN THE AMOUNT OF $40,000 FOR THE CONSTRUCTION OF THE SYCAMORE CANYON PARK ADA RETRO -FIT PROJECT — PHASE III; APPROPRIATION OF $421,000 IN PROPOSITION 12 PER CAPITA GRANT FUNDS TO PROJECT BUDGET; AND REDUCTION OF $346, 000 IN EVELOP FUNDS FROM PROJECT BUDGET; RESULTING IN A NET INCREASE TO THEENT PROJECT BUDGET OF $75,000 FOR A TOTAL AUTHORIZATION OF $1,618,880.40. RECOMMENDATION: Approve contract increase; appropriate grant funds; reduce Park Development funds. FINANCIAL IMPACT: $1,543,880.40 is budgeted for the construction of the Sycamore Canyon Park ADA Retro -Fit Project — Phase III. Total cost to complete construction is $1,618,880.40. An appropriation of $75,000 is needed to fully fund this project. There is $421,000 in Proposition 12 Per Capita Grant Funds available for this project. Staff recommends the entire $421,000 be appropriated to this project and that $346,000 in Park Development funds be removed from this project. The reason for this switch in recommended funding is because the Proposition 12 Funds must be spent within the next 6 months, or they will have to be returned to the State of California. There is no time limit to spend the Park Development Funds. Summary of recommended funding changes: Funding Source Prop A Safe Parks Act Funds Park Development Funds Prop 12 Per Capita Grant Funds Current FundingAdiu— Adjusted Budget 795,000.00 795,000.00 698,880.60 (346,000.00) 352,880.60 50,000.00 421,000.00 471,000.00 1,543,880.60 75,000.00 1,618,880.60 BACKGROUND: The City Council authorized a total of Environmenta$1,1 Construction, Inc to construct the Phase III ADA improvements at,SyOcamorre Canyon Pak (Total cost of construction by Environmental Construction, Inc is actually $1,556,680.40 or $40,000 more t City Council authorization. Staff is seeking City Council acrease han Environmental Construction, Inc by $40,000. The primary reason for the additional cost of th sunt with project is the unexpected soils conditions encountered during the excavation of the retaining wall. These conditions required the over -excavation of the native soil for the footings of the wall, hauling awayth excavated native soil, hauling in replacement non -expansive soil, and the compaction of the e replacement non -expansive soil. Environmental Construction, Inc also incurred additional cost for slurry seal and striping of all asphalt areas in the park, which was done at the request of Cit sta the y ff. DISCUSSION: In addition to the $40,000 of extra work performed by Environmental Construction, Inc, $35,000 of additional work was completed by other vendors. This brings the additional appropriation to $75,000 needed to complete the funding for this project. The additiototal nal vendors include Landscape Structures and RecWest Outdoor Products for additional protective al barriers for the accessible ramps; Southern California Edison for the relocation of cables to the electrical transformer; and D & J Municipal Services for additional inspection services. Total cost to complete the construction of the Sycamore Canyon Park ADA Retro -Fit Project — III is $1,618,880.40. Total authorized budget is $1,543,880.40. Ana J Phase p to fully fund this project, $40,000 for Environmental Construction, Incand $35,000 �Oo0r is the ofneededr vendors. There is $421,000 in Proposition 12 Per Capita Grant Funds available for this project. Staff recommends the entire $421,000 be appropriated to this project and that$346other Development funds be removed from this project, a net increase of $75,000 to the project budget. ,000J in Park The reason for this switch in recommended funding is because the Proposition 12 Funds spent within the next 6 months, or they will lost. There is no time limit to spend the Park Development ue Funds. PREPAREP-AVD REVIEWED BY: Director of Community Services Agenda # 6. 16 (a) Meeting Date: June 19. 2007 CITY COUNCIL \�� rte�- i;/ ` . TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang -�(7 TITLE: APPROPRIATE $96,840 FROM PROPOSITION C FUND RESERVE TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET; APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT FOR THE TRAFFIC SIGNAL MODIFICATIONS AT GOLDEN SPRINGS/DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS/BREA CANYON ROAD AND FOR THE TRAFFIC SIGNAL INSTALLATION AT GOLDEN SPRINGS/RACQUET CLUB IN THE AMOUNT OF $383,740 TO CHRISTOPHER MORALES, INC.; AND AUTHORIZE A CONTINGENCY AMOUNT OF $38,000 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $421,740. RECOMMENDATION: Appropriate, approve plans and specifications, and award the contract. FINANCIAL IMPACT: For Fiscal Year 2006-2007, the Capital Improvement Program (CIP) Budget included an appropriation of Proposition C Funds in the amount of $405,000 for design and construction of a new traffic signal at Golden Springs Drive/Racquet Club Road and modifications to the traffic signal at Golden Springs Drive/Diamond Bar Blvd and Golden Springs Drive/Brea Canyon Road. To proceed with completion of these improvements, an appropriation of $96,840 from the Proposition C Fund Balance Reserve is recommended. Upon approval, the total appropriation for the project will be $501,840. P'ect Cost Breakdown: Design 7 Construction $29,500 I $421,740 Construction Total Ment 0 M $501,840 DISCUSSION: The results of a 2005 traffic signal warrant study indicated the intersection of Golden Springs and Racquet Club met three (3) vehicular volume warrants. Installation of this signal will improve turning movements into and out of Racquet Club Road. The intersection of Golden Springs Drive and Diamond Bar Boulevard will be modified to allow for protected left turn phasing only from Golden Springs to Diamond Bar Boulevard. The intersection of Golden Springs Drive and Brea Canyon Road will be modified to allow for a second left turn pocket from westbound Golden Springs Drive to southbound Brea Canyon Road. In addition, both of the intersections will be upgraded with traffic signal video camera detection equipment and modified with necessary changes in signage, striping, and ADA compliant curb ramps. The project was advertised for bids during the months of May and June 2007. On June 7, 2007, the City received the following seven (7) bid proposals: Company 1. Christopher Morales, Inc. 2. OAK Engineering 3. Macadee Electrical 4. KDC, Inc. (dba Dynalectric) 5. CSI Electrical Contractors, Inc. 6. Freeway Electric 7. New West Signal Base Bid Amount $383,740.00 $386,059.00 $388,350.00 $394,900.00 $402,828.00 $437,437.00 $466,669.00 Christopher Morales, Inc. submitted the lowest responsive bid. Staff reviewed their bid and verified their State Contractor's License. They have satisfactorily completed similar projects for other agencies including the City of Pasadena, City of Gardena, and the County of Los Angeles. The project schedule is tentatively set as follows: Award of Contract Start Construction Construction Complete PREPARED BY: Rick Yee, Senior Engineer REVVED BY: DAid G. Liu, Dir# of Public Works Attachment: Contract Agreement 2 June 19, 2007 July 16, 2007 October 31, 2007 Date Prepared: June 14, 2007 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Christopher Morales, Inc hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Christopher Morales Inc. and; — WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Traffic Signal Improvements At Various Locations in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is NOW, I. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Traffic Signal Improvements At Various Locations in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications dated May 18 2007 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLE- MENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated June 7 2007, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within sixt 60 working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500,00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (3 0) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the Provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. S. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 173 5. 11. CONTRACT PRICE AND PAYMENT.- City shall pay to the OR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated June 7, 2007. 12. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective ve dates set forth opposite their State of California "CONTRACTOR'S" License No. 867358 Christopher Morales, Inc 15100 E. Nelson Avenue ndustry, CA 91744 I Date By: TITLE CITY OF DIAMOND BAR, CALIFORNIA Date By: STEVE TYE, MAYOR ATTEST: Date By: CITY CLERK CONTRACTOR'S Business Phone (626) 968 3771 Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda # —6.16 (b) Meeting Date: June 19 2007 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE A CONTRACT AMEN MENT WITH WARREN C. SIECKE TRANSPORTATION AND TRAFFIC ENGINEERING FOR CONSTRUCTION INSPECTION SERVICES FOR THE TRAFFIC SIGNAL MODIFICATIONS AT GOLDEN SPRINGS/DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS/BREA CANYON ROAD AND FOR THE TRAFFIC SIGNAL INSTALLATION AT GOLDEN SPRINGS/RACQUET CLUB IN THE AMOUNT OF $46,000 PLUS A CONTINGENCY AMOUNT OF $4,600 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $50,600. RECOMMENDATION: Approve. FINANCIAL IMPACT: For Fiscal Year 2006-2007, the Capital Improvement Program (CIP) Budget included an appropriation of Proposition C Funds in the amount of $405,000 for design and construction of a new traffic signal at Golden Springs Drive/Racquet Club Road and modifications to the traffic signal at Golden Springs Drive/Diamond Bar Blvd and Golden Springs Drive/Brea Canyon Road. To proceed with completion of these improvements, an appropriation of $96,840 from the Proposition C Fund Balance Reserve is recommended. Upon approval, the total appropriation for the project will be $501,840. ;t Cost Breakdown: Design Construction Construction Total Mana ement $29,500 $421,740 $50,600 $501,840 DISCUSSION: Construction Management Services include the inspection and management of one new traffic signal installation at Golden Springs Drive/Racquet Club Road and two traffic signal modifications at Golden Springs Drive/Diamond Bar Boulevard and Golden Springs Drive/Brea Canyon Road. Warren C. Siecke Transportation and Traffic Engineering is experienced with the traffic signal standards used in Diamond Bar and they have a history of successfully providing these services for traffic signal improvements throughout the city. The fee as proposed in the attached proposal represents approximately 12% of the construction cost. Services will be paid for on an hourly basis with a not to exceed amount as specified in the attached contract. PREPARED BY: Rick Yee, Senior Engineer REVIEWED BY: David G. Liu, Dir r of Public Works Attachment: Contract Amendment 2 Date Prepared: June 14, 2007 AMENDMENT NO.2 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 2 is made and entered into this 19th day of June 2007, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Warren Siecke Transportation & Traffic Engineering (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide On -Call Traffic Engineering Services, which the Agreement was dated October 23, 2006. (ii.) The CONSULTANT submitted a proposal, a full, true and correct COPY of which is attached hereto as Exhibit "A" to provide engineering services for the design of traffic signal interconnect at various locations. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated June 13, 2007, for the construction observation services for traffic signal improvements at Golden Springs Drive/Diamond Bar Boulevard, Golden Springs Drive/Racquet Club, and Golden Springs/Brea Canyon Road. follows: SectSect Section 3 of the Agreement is hereby amended to read as Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoice in the form specified by City. s Section 3: Each party to this Amendment No. 2 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 2 shall be valid and binding. Any modification of this Amendment No. 2 shall be effective only if it is in writing signed by the parties. Total payment to Consultant pursuant to this Agreement shall not exceed ($50,600.00) dollars." IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of the day and year first set forth above: APPROVED AS TO FORM 0 City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk DATE: CONSULTANT: WARREN C. SIECKE Warren C. Siecke, P.E. James DeStefano, City Manager Agenda # 6.17 Meeting Date: June 19 2007 CITY COUNCIL MTV 4' �0- AGENDA TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e —162 TITLE: Resolution No. 2007 -XX, Establishin a Compensation Plan incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective July 1, 2007 and Rescinding Resolution No. 2006-76 in its Entirety. RECOMMENDATION: Approve. BACKGROUND/DISCUSSION: The City Council annually reviews the proposed Compensation Plan which includes Salary Ranges and Fringe Benefits for all city positions. For the FY 2007-08 two changes to the Plan are proposed in a Cost of Living Increase (COLA) and increase to the monthly Benefit Allotment. The proposed COLA for the FY 2007-08 is in accordance with City's Personnel Rules and Regulations, Rule V: Compensation, Section 18. The COLA is the annual Consumer Price Index (CPI) percentage as issued by the Department of Labor, Bureau of Labor Consumer Price Index for Urban Wage Earners and Clerical Workers in Los Angeles -Riverside -Orange Counties, California for the year ending in March of the current year. CPI for the year ending March 2007 was 4.0%. The proposed new monthly Benefit Allotment is an increase of approximately 2.8%. FINANCIAL IMPACT: The proposed 4.0% cost of living adjustment (COLA) to the salary schedule is $194,500. The proposed increase to the Benefit Allotment is $25.00 per month at a cost of $16,800. The total amount of $211,300 has been incorporated into the FY 07-08 Budget. The 4.0% COLA and new Benefit Allotment will commence on July 1, 2007, within the Pay Period Number 14 (06/23/07 thru 07/06/07). PREPARED BY: Vicki Cross Human Resources Manager REVIEWED BY: David Doyle Li da Magnus n Assistant City Manager Finance Director Attachment: Salary Resolution 2007-xx establishing salary ranges/rates and fringe benefits. Resolution No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING A COMPENSATION PLAN INCORPORTATING SALARY RANGES AND FRINGE BENEFITS ALL CLASSIFICATIONS OF EMPLOYMENT EFFECTIVE JULY 1, 2007 AND RESCINDING RESOLUTION NO. 2006-76 IN ITS ENTIRETY WHEREAS, the City Council of the City of Diamond Bar has adopted and amended the annual budget for fiscal year 2007-2008; WHEREAS, the City Council of the City of Diamond Bar wishes to establish salary ranges (Attachment 1, Schedule A -F) for the compensation of its employees, including cost of living adjustments and compliance with minimum wage requirements; and WHEREAS, it is necessary to assign each position to a job classification number that reflects the various levels as either non-exempt full-time (Schedule A), exempt full-time (Schedule B), exempt full-time management (Schedule C), executive management (Schedule D), non -benefited part-time (Schedule E) or benefited part-time (Schedule F) (Schedule A -F attached); and WHEREAS, it is necessary to establish benefits provided as compensation to employees of the City (Schedule G); and WHEREAS, it is necessary from time to time to establish comprehensive job classifications and salary schedules to fix the rate of compensation to be paid to employees of the City; NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby repeal all previous salary resolutions and establishes salary ranges for non-exempt full-time, exempt full-time, exempt full-time management, executive -management, non -benefited part-time, and benefited part-time as outlined in Salary Schedules A -F and previous rules and regulations resolutions establishing benefits provided to employees. PASSED, ADOPTED AND APPROVED this nineteenth day of June 2007. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the nineteenth day of June 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2007- 2008 FULL TIME NON-EXEMPT POSITIONS (Job Classifications 1000 - 1599) RANGE JOB TITLE A B C Effective 11/21/06 D E F G 1037 Office Assistant 14.00 14.71 15.44 16.21 17.02 17.87 18.77 1,120.3908 1,176.4103 1,235.2308 1,296.9924 1,361.8420 1,429.9341 1,501.4308 2,427.51 2,548.89 2,676.33 2,810.15 2,950.66 3,098.19 3,253.10 29,130.16 30,586.67 32,116.00 33,721.80 35,407.89 37,178.29 39,037.20 1141 Account Clerk 11 15.40 16.17 16.98 17.83 18.72 19.65 Community Services Coordinator 1,231,9088 1,293.5042 1,358.1794 1,426.0884 1,497.3928 1,572.2625 20.64 1,650.8756 Office Assistant// 2,669.14 2,802.59 2,942.72 3,089.86 3,244.35 3,406.57 3,576.90 32,029.63 33,631.11 35,312.67 37,078.30 38,932.21 40,878.82 42,922.77 1203 Parks Maintenance Worker// 16.24 17.05 17.91 18.80 19,74 Street Maintenance Worker// 1,299.2932 1,364.2579 1,432.4708 1,504.0943 1,579.2990 20.73 1,658.2640 21.76 1,741.1772 2,815.14 2,955.89 3,103.69 3,258.87 3,421.81 3,592.91 3,77255 33,781.62 35,470.71 37,244.24 39,106.45 41,061.78 43,114.86 45,270.61 1257 Senior Account Clerk 16.97 17.82 18.71 19.65 20.63 1,357.6977 1,425.5826 1,496.8617 1,571.7048 1,650.2901 21.66 1,732.8046 22.74 1,819.4448 2,941.68 3,088.76 3,243.20 3,405.36 3,575.63 3,754.41 3,942.13 35,300.14 37,065.15 38,918.41 40,864.33 42,907.54 45,052.92 47,305.56 1365 Administrative Assistant 17.89 18.78 19.72 20.71 Permit Technician 1,430.9982 1,502.5481 1,577.6755 1,656.5592 21.74 1,739.3872 22.83 1,826.3566 23.97 3,100.50 3,255.52 3,418.30 3,589.21 3,768.67 3,957.11 1,917.6744 4,154.96 37,205.95 39,066.25 41,019.56 43,070.54 45,224.07 47,485.27 49,859.53 1437 Accounting Technician 19.41 20.38 21.39 22.46 Neighborhood Improvement Officer 1,552.4247 1,630.0460 1,711.5483 1,797.1257 23.59 1,886.9820 24.77 26.00 Recreation Specialist 3,363.59 3,531.77 3,708.35 3,893.77 4,088.46 1,981.3310 2,0803976 Senior Administrative Assistant 40,363.04 42,381.19 44,500.25 46,725.27 49,061.53 4,292.88 4,507.53 Planning Technician 51,514.61 54,090.34 1460 Accountant /1 20.51 21,53 22.61 23.74 24.93 26.18Buildin Inspector Parks & Maint Inspector/Technician 1,722.7750 1,808.9138 1,899.3595 1,994.3274 2,094.0438 27.481,640.7381 2,198.7460 3,554.93 3,732.68 3,919.31 4,115.28 4,321.04 4,537.09 4,763.95 42,659.19 44,792.15 47,031.76 49,383.35 51.852.51 54,445.14 57,167.40 1470 Admnistrative Records Coordinator 21.53 22.61 23.74 Recreation Specialist 11 1,722.3705 1,808.4890 1,898.9135 24.92 1,993.8592 26.17 2,093.5521 27.48 28.85 3,731.80 3,918.39 4,114.31 4,320.03 4,536.03 2,198.2297 4,762.83 2,308.1412 44,781.63 47,020.71 49,371.75 51,840.34 54,432.35 57,153.97 5,000.97 60,011.67 1475 Junior Engineer 22.61 23.74 24,92 26.17 27.48 1,808.4888 1,898.9133 1,993.8589 2,093.5519 2,198.2295 28.85 2,308.1410 30.29 2,423.5480 3,918.39 4,114.31 4,320.03 4,536.03 4,762.83 5,000.97 5,251.02 47,020.71 49,371.75 51,840.33 54,432.35 57,153.97 60,011.66 63,012.25 Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2007- 2008 FULL TIME NON-EXEMPT POSITIONS (Job Classifications 1000 - 1599) RANGE JOB TITLE A B c Effective 11/21/06 D E F G 1480 Public Information coordinator 25.61 26.89 28.24 29.65 31.13 32.69 34.32 2,048.8568 2,151.2996 2,258.8646 2,371.8078 2,490.3982 2,614.9181 2,745.6640 4,439.19 4,661.15 4,894.21 5,138.92 5,395.86 5,665.66 5,948.94 53,270.28 55,933.79 58,730.48 61,667.00 64,750.35 67,987.87 71,387.26 1490 Desktop Support Technician 26.09 27.40 28.77 30.21 31.72 33.30 34.97 2,087.5271 2,191.9035 2,301.4987 2,416.5736 2,537.4023 2,664.2724 2,797.4860 4,522.98 4,749.12 4,986.58 5,235.91 5,497.70 5,772.59 6,061.22 54,275.71 56,989.49 59,838.97 62,830.91 65,972.46 69,271.08 72,734.64 Schedule B CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2007- 2008 FULL TIME EXEMPT POSITIONS (Job Classifications 1600 - 1999) RANGE JOB TITLE A 8 C D E F G 1635 Assistant Planner 22.07 23.17 24.33 25.55 26.82 28.16 29.57 Development Services Associate 1,765.3492 1,853.6167 1,946.2975 2,043.6124 2,145.7930 2,253.0827 2,365.7368 Management Analyst 3,824.92 4,016.17 4,216.98 4,427.83 4,649.22 4,881.68 5,125.76 Recreation Supervisor 45,899.08 48,194.03 50,603.74 53,133.92 55,790.62 58,580.15 61,509.16 1752 Senior Neighborhood Improvement Officer 23.72 24.91 26.15 27.46 28.83 30.28 1,897.7505 1,992.6380 2,092.2699 2,196.8834 2,306.7276 2,422.0640 31.79 2,543.1672 4,111.79 4,317.38 4,533.25 4,759.91 4,997.91 5,247.81 5,510,20 49,341.51 51,808.59 54,399.02 57,118.97 59,974.92 62,973.66 66,122.35 1897 Assistant Engineer 25.61 26.89 28.24 29.65 31.13 32.69 34.32 Parks & Maintenance Supervisor 2,048.8582 2,151.3012 2,258.8662 2,371.8095 2,490.4000 2,614.9200 2,745.6660 Public Works Maintenance Superintendent 4,439.19 4,661.15 4,894.21 5,138.92 5,395.87 5,665.66 5,948.94 Recreation Supervisor 11 53,270.31 55,933.83 58,730.52 61,667.05 64,750.40 67,987.92 71,387.32 1920 Senior Management Analyst 26.09 27.40 28.77 30.21 31.72 33.30 34.97 2,087.5271 2,191.9035 2,301.4987 2,416.5736 2,537.4023 2,664.2724 2,797.4860 4,522.98 4,749.12 4,986.58 5,235.91 5,497.70 5,772.59 6,061.22 54,275.71 56,989.49 59,838.97 62,830.91 65,972.46 69,271.08 72,734.64 1987 Associate Engineer 26.83 28.17 29.57 31.05 32.61 34.24 35.95 Associate Planner 2,146.0188 2,253.3197 2,365.9857 2,484.2850 2,608.4992 2,738.9242 2,875.8704 Executive Assistant 4,649.71 4,882.19 5,126.30 5,382.62 5,651.75 5,934.34 6,231.05 Senior Accountant 55,796.49 58,586.31 61,515.63 64,59141 67,820.98 71,212.03 74,772.63 1993 Parks & Maintenance Superintendent 30.16 31.67 33.26 34.92 36.66 Senior Planner 2,413.1227 2,533.7788 2,660.4678 2,793.4912 2,933.1657 38.50 3,079.8240 40.42 3,233.8152 5,228.43 5,489.85 5,764.35 6,052.56 6,355.19 6,672.95 7,006.60 62,741.19 65,878.25 69,172.16 72,630.77 76,262.31 80,075.42 84,079.20 1996 Assistant to the City Manager 31.30 32.87 34.51 36.23 38.05 2,504.0461 2,629.2484 2,760.7108 2,898.7463 3,043.6836 39.95 3,195.8678 41.95 3,355.6612 5,425.43 5,696.70 5,981.54 6,280.62 6,594.65 6,924.38 7,270.60 65,105.20 68,360.46 71,778.48 75,367.40 79,135.77 83,092.56 87,247.19 1998 Network/ GIS Engineer 32.14 33.75 35.43 37.21 39.07 41.02 2,571.1398 2,699.6968 2,834.6816 2,976.4157 3,125.2365 3,281.4983 43.07 3,445.5732 5,570.80 5,849.34 6,141.81 6,448.90 6,771.35 7,109.91 7,465.41 66,849.63 70,192.12 73,701.72 77,386.81 81,256.15 85,318.96 89,584.90 1999 Senior Engineer 38.09 39.99 41.99 44.09 46.29 48.61 51.04 3,046.8154 3,199.1561 3,359.1139 3,527.0696 3,703.4231 3,888.5943 4,083.0240 6,601.43 6,931.50 7,278.08 7,641.98 8,024.08 8,425.29 8,846.55 79,217.20 83,178.06 87,336.96 91,703.81 96,289.00 101,103.45 106,158.62 Schedule C CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2007- 2008 FULL TIME EXEMPT MANAGEMENT POSITIONS (Job Classifications 2000 - 2899) RANGE JOB TITLE A B C D E F G 2300 Public Works Services Manager 33.31 34.97 36.72 38.56 40.49 42.51 44.64 2,664.7152 2,797.9509 2,937.8485 3,084.7409 3,238.9780 3,400.9269 3,570.9732 5,773.55 6,062.23 6,365.34 6,683.61 7,017.79 7,368.67 7,737.11 69,282.59 72,746.72 76,384.06 80,203.26 84,213.43 88,424.10 92,845.30 2400 Public Information Manager 34.32 36.04 37.84 39.73 41.72 43.80 Recreation Services Manager 2,745.6440 2,882.9262 3,027.0725 3,178.4262 3,337.3475 3,504.2149 45.99 3,679.4256 5,948.90 6,246.34 6,558.66 6,886.59 7,230.92 7,592.47 7,972.09 71,386.74 74,956.08 78,703.89 82,639.08 86,771.03 91,109.59 95,665.07 2571 Building Official 34.71 36.44 38.26 40.18 42.19 44.30 46.51 City Clerk Human Resources Manager 2,776.5251 2,915.3514 3,061.1189 3,214.1749 3,374.8836 3,543.6278 3,720.8092 Planning Manager 6,015.80 6,316.59 6,632.42 6,964.05 7,312.25 7,677.86 8,061.75 72,189.65 75,799.14 79,589.09 83,568.55 87,746.97 92,134.32 96,741.04 CITY OF DIAMOND BAR Schedule D COMPENSATION PLAN BY POSITION FY 2007- 2008 EXEMPT EXECUTIVE MANAGEMENT POSITIONS (Job Classifications 2900 - 3900) RANGE JOB TITLE A B C p E f G 2985 City Engineer/Public Works Director 46.34 48.66 Community Development Director 3,707.4611 3,892.8341 51.09 53.65 56.33 59.15 62.10 Community Services Director 8,032.83 4,087.4758 4,291.8496 4,506.4421 4,731.7642 4,968.3524 Finance Director 8,434.47 8,856.20 9,299.01 9,763.96 10,252.16 10,764.76 Information Systems Director 96,393.99 101,213.69 106,274.37 111,588.09 117,167.49 123,025.87 129,177.16 3172 Assistant City Manager 50.81 53.36 56.02 4,065.1606 4,268.4186 4,481.8396 58,82 4,705.9315 61.77 4,941.2281 64.85 5,188.2895 68:10 5,447.7040 8,807.85 9,248.24 9,710.65 10,196.19 10,705.99 11,241.29 11,803.36 105,694.18 110,978.88 116,527.83 122,354.22 128,471.93 134,895.53 141,640.30 CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2007 - 2008 PART-TIME/ HOURLY NON-EXEMPT/ NON -BENEFITED POSITIONS (Job Classifications 500 - 899) RANGE JOB TITLE 515 Community Services Worker 537 Community Services Leader I 753 Community Services Leader It 8.64 Intern 9.53 Facility Attendant I 10.49 Maintenance Worker/ 770 Facility Attendantll 10.17 Maintenance Worker 11 775 Community Services Coordinator 800 Engineering Aide Schedule E A B C D E F G 8.22 8.64 9.08 9.53 9.98 10.49 11.02 8.99 9.42 10.17 10.86 11.59 12.30 12.94 10.16 10.86 11.59 12.30 13.04 13.78 14.50 14.01 14.72 15.44 16.20 17.04 17.87 18.77 15.41 16.16 16.97 17.84 18.70 19.66 20.62 16.96 17.82 18.69 19.65 20.62 21.66 22.73 PART-TIME/HOURLY NON-EXEMPT/ BENEFITED POSITIONS (Job Classifications 900 - 999) Schedule F RANGE JOB TITLE A B 937 Community Services Leader/ 8.99 9.42 10.17 10.86 11.59 12.30 12.94 953 Community Services Leader ll 10.16 10.86 11.59 12.30 13.04 13.78 14.50 960 Office Assistant 14.01 14.72 15.44 16.20 17.04 17.87 18.77 970 Public Information Specialist 15.41 16.16 16.97 17.84 18.70 19.66 20.62 987 Neighborhood Improvement Officer 19.41 20.36 21.40 22.47 23.59 24.77 26.01 995 Human Resources Manager 34.70 36.44 38.26 40.18 42.18 44.29 46.51 CITY OF DIAMOND BAR COMPENSATION PLAN FY 2007-2008 BENEFITS Benefits Eli ibilit Benefit Allotment City Designated Officials, Regular Full -Time and Regular Part - Time employees upon hire. Health Benefit Designated officials, Allotment regular full-time and regular part-time employees upon hire or during the annual open enrollment period. Dental City*/ Designated Officials, Benefit Regular Full -Time Allotment and Regular Part - Time employees upon hire or during the annual open enrollment period. Schedule G Effective 07/01/07 Details A monthly allotment of $895 (pro -rated for regular part-time employees) which can be applied to selected benefit options. a) Members of the City Council, Executive Management and employees defined as full-time exempt receive $925 per month. b) Premiums for selected benefits options are paid from the monthly benefit allotment. The total of all premiums for selected benefits that exceed the monthly health benefit allotment are paid at the employees' expense as a bi- weekly pre -taxed payroll deduction. c) Employees who are not encumbering their entire benefit allotment have those funds applied to a Section 457 deferred compensation plan offered through the International City Management Association ICMA . Health coverage offered through the California Public Employees' Retirement System (CaIPERS). Employees may select from two HMO plans and two PPO options. Premiums vary depending on the health plan selected. If health coverage is selected, the premium is deducted from the monthly benefit allotment. Two dental plans are available (Delta Care Prepaid or Delta Dental DPO) to designated officials and full time and regular part time employees and their eligible dependents. *The City pays for employee coverage. If dependent coverage is selected, the premium is deducted from the monthly benefit allotment. Delta Care Delta Care is a pre -paid dental plan, which Offers affordable HMO coverage. This option provides orthodontics coverage. Delta Dental Delta Dental is Delta's Preferred Option (DPO) plan, which allows visits to any dentist of choice. The program provides the maximum benefit when using a DPO dentist. DPO dentists are Delta dentists who have agreed to charge DPO patients reduced fees. Schedule G- continued Effective 07/01/07 VisionCity"/ Designated Officials, *The City pays for employee coverage. If Benefit Regular Full -Time dependent coverage is selected, the Allotment and Regular Part- premium is deducted from the monthly Time employees benefit allotment. Vision Services Plan upon hire or during (VSP) network provides exams, prescription the annual open glasses, contact lenses, and a second pair Life/ ADD City enrollment period. Designated Officials, of lasses each ear. Co a s apply. Life and Accidental Death and Insurance Regular Full -Time Dismemberment (ADD) Insurance and Regular Part- is provided to all Designated Officials Time employees ($10,000 benefit), Executive Management upon hire. ($200,000), Exempt Management ($150,000) and Full -Time and Regular Part - Supplemental Employee, Designated Officials, Time employees $75,000 benefit). If supplemental life insurance is selected, Life Insurance through the Regular Full -Time the premium is deducted from the monthly benefit and Regular Part- benefit allotment. Supplemental insurance allotment Time employees is purchased in increments of $10,000 up to upon hire. This is an $300,000. A spouse is eligible up to half optional benefit. the amount selected by the employee in increments of $10,000. The cost for each State Disability Employee, Designated Officials, of coverage is based on age. This benefit provides affordable, worker Insurance (SDI) through Regular Full -Time, - funded benefits to eligible workers suffering mandatory Regular, seasonal, a full or partial loss of wages due to payroll and intermittent part- disabilities which are not work related for up deduction time employees upon to 12 months. Disability also includes hire. elective surgery and disabilities related to Short-term & City Designated Officials, pregn;4nmi or childbirth. This benefit provides income replacement in Long-term Disability Regular Full -Time, the event of a covered disability at 60% of (STD/LTD) and Regular Part- salary up to a maximum of $1500 per week. Time employees upon hire. Retirement City pays Designated Officials, A comprehensive retirement through the both the Regular Full -Time, Public Employees' Retirement System employer's and Regular Part- (PERS). Full time or regular part time and the Time employees employees of the City are automatically employee's upon hire. enrolled as a member of PERS and do NOT contribution participate in Social Security. To become vested in PERS an employee must be a member for a minimum of five years. The current retirement formula is 2%@55 and benefits are based on the following: years of service (service credit); age at retirement; and highest salary for three Retirement- Social Security City/Emp. Through Seasonal and Intermittent consecutive ears. An employee's contribution rate is 6.2% on mandatory Part -Time employees upon hire. wages up to the maximum provided by law. The employer's tax rate is the same. payroll Election workers and emergency workers rieduction. are exem t from Covera e. Schedule G- continued Effective 07/01/07 1959 Survivor City/ Designated Officials, This benefit, provided through CaIPERS Benefit Employee, Regular Full -Time through and Regular Part- Retirement, is paid along with other death Benefit Time employees benefits, whether or not the employee was eligible to retire at the time of their death. Allotment upon hire. The monthly benefit amount formula depends on the number of eligible survivors. Employee City y Designated Officials, Face-to-face assessment, treatment, and Regular Full -Time Program (EAP) and Regular Part - 9 follow-up to help resolve a broad range of Time employees personal, work, and family problems. Employees and eligible family members upon hire. can receive up to 5 -sessions per incident with Professional counselors for early Section 125intervention Employee Designated Officials, Cafeteria Plans/ and treatment. At the beginning of the plan Regular Full -Time, Reimbursement and Regular Part year, each participating employee selects an amount Accounts - Time employees up to the maximum set by the City for each plan. The amount selected is calculated upon hire. This is an into a bi-weekly, pre -taxed payroll optional benefit. deduction. a) Insurance Plan Premium Conversion - Should the monthly cost of health care insurance premiums exceed the benefit allotment and result in payroll deductions, the amount of the qualifying deduction may be designated to be paid with pre-tax dollars. b) Healthcare Flexible Spending Account - Also known as a Healthcare Reimbursement Account, the employee may designate pre-tax dollars, up to a maximum of $2,500 per calendar year for out of pocket healthcare expenses not covered by their medical, dental, or vision insurance plans. c) Dependent Care Flexible Spending Account- Also known as a Day Care or Childcare Reimbursement Account, the designated pre-tax dollars, up to a maximum of $5,000 per household- per calendar year, must be related to expenses which are for dependent care that enables the employee to remain COBRA Employee Designa_- ted Officials, gainfully employed. The C nsol dated Omnibus Budget Regular Full -Time, Reconciliation Act of 1985 (COBRA) and Regular Part- Time employees, provides for the continuation of health care enrolled in qualifying coverage to certain employees who terminated employment and beneficiaries health, dental, vision, and EAP plans. of employees who die, become disabled or are divorced. Employees become eligible for continued coverage upon termination of service, whether voluntary or not (other than termination for gross misconduct), retirement or reduction in hours worked. 3 Schedule G- continued Effective 07/01/07 Medicare City/ Employee, through mandatory payroll deduction Designated Officials, Regular Full -Time and all Part -Time employees upon hire. For these employees and their dependents, continued coverage is available for the time period set forth by law, at their expense. Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired after March 31, 1987 has 1.45 percent of their base salary deducted from their paycheck to be paid to Medicare. The City matches the 1.45 percent as mandated by law. Deferred Compensation Employee Designated Officials, A Section 457 deferred compensation plan Regular Full -Time is made available through the International and Regular Part- City Management Association (ICMA) Time employees Retirement Corporation. Employees not upon hire. encumbering their entire health benefit allotment will have those excess funds deferred into this plan. Employees may also elect to have additional contributions at their expense as a pre -taxed payroll deduction. Total deferral contributions are not to exceed limits under Section 457 of Automobile City Executive Mgt. the Internal Revenue Code. A monthly car allowance of $120 for Exempt Allowance (Ranges 2900- 3900) Mgt., $250 for Exec. Mgt., and $300 for City upon hire. Council Members in lieu of mileage reimbursement. Tuition Reimbursement City Regular Full -Time, Full-time and regular part-time (on_a pro - and Regular Part- rated basis) employees are eligible to Time employees receive reimbursement in the amount of upon hire. $1500 per fiscal year, for college -level or Personal Employee Regular Full -Time, university -level educational courses. Interest-free loans between $250 and Computer Loan Program and Regular Part- $2,500 for the purpose of financing a Time employees personal computer, a printer, and/or City - upon hire. compatible software are available to eligible employees so they can learn and gain experience by working with a personal computer away from the office and outside of regular business hours. An employee may purchase a more expensive system, but he/she must pay the balance over $2,500. The loan covers 90% of the total price of the equipment/software being purchased. The employee pays the remaining 10% of the purchase price at the time of purchase. Loans are made on a first-come, first-served basis based on available funds. Once the money for the employee loans has been obligated, the fund will be replenished through payroll deductions from outstanding loans. New loans will then be made as funds become available. Loans will be for a maximum term of 24 months and will be repaid through payroll deductions on a biweekly basis. Agenda # 6.1 s Meeting Date: 6/19/07 CITY COUNCIL "' AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang TITLE: APPROVAL OF AMENDMENT #1 TO AGREEMENT WITH MOORE, IACOFANO, GOLTSMAN, INC (MIG) FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE PAUL C. GROW PARK ADA RETRO -FIT PROJECT IN THE AMOUNT OF $6,500. RECOMMENDATION: Approve. FINANCIAL IMPACT: $6,500 of CDBG funds are available in the 2006/07 FY budget for this amendment. BACKGROUND: The City Council awarded a contract for the design of the Paul C. Grow Park ADA Retro -fit Project on September 20, 2005. The original contract was awarded to Purkiss Rose - RSI but the company was acquired by MIG on July 1, 2006. MIG completed the plans and specifications for this project and the planned improvements are now ready to be constructed. Staff is seeking City Council approval to have MIG provide construction administration services during the construction phase of this project. DISCUSSION: The construction administration services will be provided by MIG and their sub - consultant, Crane Architectural Group. The services they will provide include review and approval of addenda, change orders, material submittals, and shop drawings; clarification of plans and specifications; and site visits and written reports on construction progress. They will also assist in determining and processing change order and payment requests, develop the final punch list for project acceptance, and prepare as -built plans for the City's permanent record. PREP2 Y: B b Ro Director of Community Services Attachments: Amendment #1 Construction Phase Proposal from MIG dated June 14, 2007 AMENDMENT #1 TO AGREEMENT THIS AMENDMENT #1 TO AGREEMENT is made this 19th day of June 2007, by and between the CITY OF DIAMOND BAR, a municipal corporation ("City") and MOORE, IACOFANO, GOLTSMAN, INC (MIG) (formally PURKISS ROSE -RSI) ("CONSULTANT"). Recitals: a. CONSULTANT entered into an agreement with CITY on September 20, 2005 (the "AGREEMENT") in the amount not to exceed $35,000 for design services for the Paul C. Grow Park ADA Retro -fit Project for the term of September 20, 2005 through December 31, 2007. b. Parties desire to amend the AGREEMENT to add Construction Administration Services as described in the CONSULTANT'S proposal dated June 14, 2007 for an amount not to exceed $6,500. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Attachment "B" to the AGREEMENT is amended by adding Construction Administration Services as described in proposal dated June 14, 2007. Section 2 -- Section 3 of the AGREEMENT is amended to add compensation in the amount of $6,500 for a total authorization not to exceed $41,500. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #1 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR M.I.G., INC. A Municipal Corporation Consultant Of the State of California Signed Signed Steve Tye Mayor Title APPROVED TO FORM City Attorney City Clerk Agenda # 6.19 Meeting Date: June 19, 2007 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma -'e TITLE: AMEND THE FISCAL YEAR 2 06-2007 BUDGET FOR BUILDING AND SAFETY REVENUE TO $900,000 AND BU LDING AND SAFETY EXPENDITURE TO $519,550 Recommendation: Approve. Financial Impact: Increased revenue to the City due to increase in plan check reviews and permits issued by the Building and Safety Division in the amount of $149,600 and increase appropriations for Building and Safety services by $135,400. Background/Discussion: In 1994 the City Council entered into a Professional Services Agreement for Building and Safety Services with D & J Engineering. The City's Building and Safety plan check and inspections service fees are calculated with the City's fee ordinance. The City retains 40 percent of the revenue and the vendor receives the 60 percent balance less a portion cost of the Permit Technician position. Due to increased development activities resulting from development activities, the Building and Safety Revenue through June 13, 2007 has reached approximately $866,000. This includes office/retail tenant improvements, the County Hills Town Center renovation, and Brookfield's single-family and multi -family units. Since the actual revenue receipts are higher than the anticipated revenue estimate the budget should be adjusted accordingly, including the necessary adjustment to the appropriation for Building and Safety services. The following is the recommended budget adjustment: Fiscal Year 2006-2007 Revenue Current Bud et Add Adjustment Total Expenditure $746,000 $384,150 $154, 000 $900,000'' $135,400 $519.550 'Note: 60 percent of $900,000 = $540,000 and reduced by $20,450 for the Permit Technician for a total of $519,550. Prepared by: Linda Smith, Development Services Associate Reviewed by: Nancy Fong, AICP David Doyle Community Development Director Assistant City Manager CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 6.20 Meeting Date: June 19. 2007 AGENDA REPORT VIA: James DeStefano, City Mana e TITLE: Approve a Memorandum of Und rstanding with the Walnut Valley Unified School District (WVUSD) for the preparation of a Specific Plan for the 29 -acre site located on Diamond Bar Boulevard at Brea Canyon Road (Site "D") which incorporates WVUSD's agreement to reimburse the City's cost to engage a consultant to prepare the Plan; and authorize the City Manager to enter into a contract with TRG Land in the amount of $280,909.00 to prepare the Plan and authorize a contingency of $28,000 for additional services to be approved by the City Manager. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to enter into a contract with TRG Land in the amount of $280,909, authorize an additional $28,000 contingency for additional services to be approved by the City Manager, and approve the reimbursement agreement with Walnut Valley Unified School District (School District). FINANCIAL IMPACT: Approval of the reimbursement agreement allows the City to be reimbursed the cost to create the Specific Development Plan (Specific Plan) for Site D plus 5% to account for lost interest income. The estimated cost to create the Specific Plan is approximately $280,909. Therefore, the School District, at the time the property sells, would reimburse the City $294,954.45. BACKGROUND: Walnut Valley Unified School District owns an undeveloped parcel of real property within the territorial limits of the City ("School Property") which has been found to be unnecessary for future school use and has been declared surplus property. The City owns an approximate .93 acre undeveloped parcel of real property immediately adjacent to the School Property ("City Property") which was purchased for economic development purposes and other public uses. The School District desires the disposition of the School Property to yield the maximum return to the District for the benefit of its constituents and its educational mission. The City desires that the School Property and City Property (collectively referred to hereinafter as "Site D") be developed in a manner as to assure compatibility with and to meet the needs of the surrounding area, and to provide a desirable level of sales tax revenues to the City. The School District and the City have agreed to cooperate and collaborate in the planning of the future land use and zoning designations for Site D in order that School District and City may each advance its respective objectives for the disposition of the property. DISCUSSION: In order to dispose of the property in a manner that is in the best interest of the City and the School District, it is appropriate to create a Specific Plan and secure the necessary entitlements for the property prior to the sale of the property to a developer. The Specific Plan shall be created to include a mixture of residential and commercial uses such no less than 50% of the usable acreage shall be for commercial use, and 50% shall be for residential use. In order to expedite the sale and ultimate development of the property, it has been determined that the City should engage the services of a qualified consultant to prepare the Specific Plan. The City and School District have also agreed that the City should be reimbursed the cost to prepare the Specific Plan and a 5% administrative overhead fee to account for lost interest income on the expended City funds at the time the property is sold. The City and the School District have agreed to engage the services of TRG Land, Inc. to prepare the Specific Plan. TRG Land, Inc. is familiar with the subject property and has a long history of working with the School District on this and other School District properties. The services to be provided by TRG Land, Inc. and the associated costs are identified on Exhibit B in the attached Memorandum of Understanding. If approved by the City Council tonight, the Walnut Valley Unified School District will considered the agreement at its meeting on June 20, 2007. PREPARED BY: Ass an City Manager Attachments: MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ("Memorandum") is executed as of July 1, 2007 by and between the City of Diamond Bar, California, a municipal corporation ("City") and the Walnut Valley Unified School District, a unified school district organized under the California Education Code ("District"), hereinafter together occasionally referred to as "the parties." RECITALS A. District owns an undeveloped parcel of real property within the territorial limits of City ("School Property"), and legally described in Exhibit A-1 and depicted in Exhibit A-2 attached hereto and incorporated herein by reference. District has found the School Property to be unnecessary for future school use and has declared it surplus property. B. City owns an approximate .93 acre undeveloped parcel of real property immediately adjacent to the School Property ("City Property"), legally described in Exhibit A-3 and depicted in Exhibit A-4, attached hereto and incorporated herein by reference. C. District desires the disposition of the School Property to yield the maximum return to the District for the benefit of its constituents and its educational mission. City desires that the School Property and City Property (collectively referred to hereinafter as "Site D") be developed in a manner as to assure compatibility with and to meet the needs of the surrounding area, to provide a desirable level of sales tax revenues to the City. The legal description of Site D is described in Exhibit A-5 and depicted in Exhibit A-6, attached hereto and incorporated herein by reference. D. In light of the foregoing, the parties desire to cooperate and collaborate in the planning of the future land use and zoning designations for Site D in order that District and City may each advance its respective objectives for the disposition of the property. NOW THEREFORE, in consideration of the foregoing, City and District hereby agree as follows: Preparation of Specific Plan. 1.1 City agrees to engage the services of TRG Land, Inc. to prepare a specific plan for Site D in accordance with California Government Code sections 65450 through 65457, pursuant to its proposal dated June 6, 2007, and to advance the cost of preparation of the specific plan. 1.2 District shall reimburse City the cost of preparation of the specific plan upon sale of Site D, the reimbursement to be paid through escrow, from the proceeds of the sale. The reimbursement shall consist of the final direct cost of TRG Land Inc.'s services, the additional cost of associated consulting services provided by TRG's subconsultants and others for civil engineering, geotechnical engineering and environmental services, plus an administrative overhead charge of five percent ( 5%) of the total of the foregoing reflecting City staff time and public hearing expenses. Total reimbursement pursuant to this paragraph shall not exceed the sum of Two Hundred Ninety -Four Thousand Four Hundred Ninety-five Dollars and 45/100 ($294,495.45) absent written consent of District, which consent shall not be unreasonably denied or delayed. The not to exceed costs of TRG Land, Inc. and its subconsultants for the services to be rendered under this Memorandum are attached hereto as Exhibit B and incorporated herein by this reference. 1.3 The specific plan will include a mix of residential and commercial uses as more specifically described in the agreement for services between City and TRG Land, Inc based upon a mutually agreed upon site map such as is attached hereto as Exhibit C and incorporated herein by this reference. Of the usable acreage on Site D, a minimum of fifty percent (50%) will be designated for residential development, and fifty percent (50%) will be designated for commercial use. exclusive of necessary infrastructure. Should the specific plan adopted by City provide for less residential development than the minimum described above, District may, at its sole discretion, elect to be released from the reimbursement obligation set forth in paragraph 1.2 above, and upon such election shall have no further obligations under this Memorandum. _Consideration of Specific Plan by City. 2.1 City agrees to present the specific plan prepared pursuant to Paragraph 1 to its Planning Commission and City Council for consideration. Nothing herein, however, constitutes a commitment or guaranty that City will adopt the specific plan. City reserves all of its police powers relative to consideration of the specific plan, and City's Planning Commission and City Council retain the discretion to take any such action each deems appropriate with respect to the specific plan. Nothing contained herein shall be deemed to limit, restrict, amend or modify, nor to constitute a waiver or release of, the discretion vested in the City by its Municipal Code to make independent judgments, findings and decisions with regard to the approval or disapproval of the specific plan. 2,2 City agrees to use best efforts, subject to force mejeure events beyond its control, to process the specific plan and related entitlements in accordance with the schedule attached hereto as Exhibit D and incorporated herein by this reference thereto. Sale of Site D by District/City. 3.1 Upon City's approval of the specific plan for the development of Site D, District agrees to use its best efforts to sell the School Property as entitled by the City for the fair market value, in accordance with the provisions of California Education Code commencing with section 17455. City agrees to use its best efforts to sell the City Property for the fair market value. The parties agree to cooperatively work with each other to coordinate the sale of Site D. 3.3 In the event District and/or City fails to receive a responsive bid for either the residential or commercial components of Site D, as applicable, within thirty (30) days following the date in which no responsive bid has been received, the parties agree to meet in good faith to identify mutually acceptable option(s) to sell Site D. 4. Term. This Memorandum shall commence on July 1, 2007 and remain in effect until the actions contemplated herein have been fully consummated Notwithstanding, the parties agree, subject to force mejeure events beyond the reasonable control of the parties, that should the specific plan for Site D not be approved by City within eighteen 0 8) months from the date and year first written above consistent with the schedule attached as Exhibit D, either party may terminate this Memorandum upon providing written notice to the other party. In the event this Memorandum is terminated pursuant to this paragraph 4, District shall be released from the reimbursement obligation set forth in paragraph 1.2 above. Binding Effect. This Memorandum is binding on the parties in accordance with its terms. The parties signing below represent and warrant that they have the legal authority to bind the party for whom they are signing. 6. Indemnitv. Each party agrees to indemnify, defend, and hold harmless the other party, its officers, agents and employees from any and all liabilities, claims, or losses of any nature, including reasonable attorneys' fees and costs of suit, to the extent caused by, arising out of, or in connection with, the indemnifying party's negligent or wrongful acts or omissions arising from its respective activities pursuant to this Memorandum. Governing Law. This Agreement shall be governed by the laws of the State of California. 8. Notices. All notices permitted or required under this Memorandum shall be in writing, and shall be deemed made when delivered to the applicable party at the following addresses either by first class mail postage prepaid, facsimile or personal delivery: If to City: City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 Attention: City Manager If to District: Walnut Valley Unified School District 880 South Lemon Avenue Walnut, CA 91789 Attention: Superintendent 9. Entire Agreement This Memorandum represents the entire integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, written or oral, regarding the joint program provided for herein. This Memorandum may be amended only by a written instrument signed by the parties. IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding as of the date and year first written above. Dated: ,2007 CITY OF DIAMOND BAR By: James DeStefano City Manager Dated: _,2007 WALNUT VALLY UNIFIED SCHOOL DISTRICT By: Kent L. Bechler, Ph.D. Superintendent EXHIBIT A-1 LEGAL DESCRIPTION OF SCHOOL PROPERTY THE LAND REFERRED TO HEREIN IS SITUATED IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: PARCEL l: THAT PORTION OF SECTION 29, TOWNSHIP 2 SOUTH, RANGE 9 WEST, SAN BERNARDINO MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT IN THE SOUTHEASTERLY LINE OF LOT 76 (BREA CANYON CHANNEL) OF TRACT 27577, AS PER MAP RECORDED IN BOOK 702,PAGES 22 TO 25 INCLUSIVE OF MAPS, RECORDS OF SAID COUNTY, DISTANT THEREON NORTH V41'1811 EAST 245.38 FEET FROM THE SOUTHWESTERLY TERMINUS OF THAT CERTAIN COURSE SHOWN ON SAID MAP AS HAVING A BEARING AND DISTANCE OF NORTH 3041'18" EAST 745.38 FEET; THENCE SOUTH 5018'42" EAST 235.80 FEET; THENCE SOUTH 71100'13" EAST 580.00 FEET; THENCE SOUTH 34`0'00" EAST 120.00 FEET; THENCE NORTH 56b0'00" EAST 340.00 FEET; THENCE NORTH 48b0'00" EAST 980.00 FEET; THENCE NORTH 20743"WEST 570.00 FEET TO A POINT IN THE SOUTHEASTERLY LINE OF DIAMOND BAR BOULEVARD, AS SHOWN ON MAP OF TRACT 25991, AS PER MAP RECORDED IN BOOK 702 PAGES 16 TO 21 INCLUSIVE OF MAPS, RECORDS OF SAID COUNTY; SAID POINT BEING ON A CURVE CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 2050.00 FEET, A RADIAL LINE TO SAID POINT BEARS SOUTH 27'43" EAST; THENCE SOUTHWESTERLY ALONG SAID CURVE, ALONG THE SOUTHEASTERLY LINE OF SAID DIAMOND BAR BOULEVARD; THROUGH A CENTRAL ANGLE OF 4'11'33" AN ARC DISTANCE OF 150.00 FEET; THENCE TANGENT TO SAID LAST MENTIONED CURVE, ALONG THE SOUTHEASTERLY LINE OF SAID DIAMOND BAR BOULEVARD SOUTH 66b3'50" WEST 875.89 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 1050.00 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE, ALONG THE SOUTHEASTERLY LINE OF SAID DIAMOND BAR BOULEVARD, THROUGH A CENTRAL ANGLE OF 205010" AN ARC DISTANCE OF 381.83 FEET TO THE NORTHEAST CORNER OF SAID LOT 76; THENCE SOUTH 3041'18" WEST, ALONG THE SOUTHEASTERLY LINE OF SAID LOT 76, 500.00 FEET TO THE POINT OF BEGINNING. EXCEPT THAT PORTION OF SAID SECTION 29 DESCRIBED AS FOLLOWS: BEGINNING ATA POINT IN THE SOUTHEASTERLY LINE OF LOT 76 OF TRACT 27577, AS PER MAP RECORDED IN BOOK 702 PAGES 22 TO 25� INCLUSIVE OF MAPS, RECORDS OF SAID COUNTY, DISTANT THEREON NORTH 304118 EAST 259.67 FEET FROM THE SOUTHWESTERLY TERMINUS OF THAT CERTAIN COURSE HAVING A BEARING OF NORTH 3041'18" EAST AND A DISTANCE OF 745.38 FEET; THENCE CONTINUING ALONG THE SOUTHEASTERLY LINE OF SAID LOT 76, NORTH 3041'18" EAST 485.71 FEET TO THE SOUTHERLY LINE OF DIAMOND BAR BOULEVARD, AS SHOWN ON MAP OF SAID TRACT 27577; SAID SOUTHERLY LINE BEING A CURVE CONCAVE NORTHERLY AND HAVING A RADIUS OF 1050.00 FEET; THENCE EASTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 4°21'50" AN ARC DISTANCE OF 79.97 FEET; THENCE SOUTH 3041'18" WEST 527.99 FEET TO A LINE THAT BEARS SOUTH 63Q26'06" EAST FROM THE POINT OF BEGINNING; THENCF, NORTH 63°26'06" WEST 64.82 FEET TO THE POINT OF BEGINNING. ALSO EXCEPT THEREFROM SAID LAND ALL OIL, GAS AND OTHER HYDROCARBONS AND MINERALS NOW OR AT ANY 'TIME HEREAFTER SITUATED THEREIN OR THEREUNDER OR PRODUCIBLE THEREFROM, TOGETHER WITH THE FREE AND UNLIMITED RIGHT TO MINE, STORE, DRILL AND BORE BENEATH THE SURFACE OF SAID LAND AT ANY LEVEL OR LEVELS 500 FEET OR MORE BELOW THE SURFACE OF SAID LAND FOR THE PURPOSE OF DEVELOPING OR REMOVAL OF SUCH SUBSTANCES, PROVIDED THAT THE SURFACE OPENING OF SUCH WELL AND ALL OTHER SURFACE FACILITIES SHALL BE LOCATED ON LAND OTHER THAN DESCRIBED HEREIN, AND SHALL NOT PENETRATE ANY PART OF PORTION OF THE ABOVE DESCRIBED REAL PROPERTY WITHIN 500 FEET OF THE SURFACE THEREOF, AND ALL OF THE RIGHTS So L TO REMOVE, SUCH SUBSTANCES ARE HEREBY SPECIFICALLY RESERVED, INCLUDING THE RIGHT TO DRILL FOR, PRODUCE AND USE WATER FROM SAID REAL PROPERTY IN CONNECTION WITH SUCH OPERATIONS, AS EXCEPTED AND RESERVED BY TRANSAMERICA DEVELOPMENT COMPANY, A CORPORATION WHICH ACQUIRED TITLE AS CAPITAL COMPANY, A CORPORATION, IN DEED RECORDED AUGUST 12, 1964 AS INSTRUMENT NO. 1401. PARCEL 2: THAT PORTION OF SECTION 29, TOWNSHIP 2 SOUTH, RANGE 9 WEST, SAN BERNARDINO BASE AND MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT IN THE SOUTHEASTERLY LINE OF LOT 76 OF TRACT 27577, AS PER MAP RECORDED IN BOOK 702, PAGES 22 TO 25, INCLUSIVE OF MAPS, RECORDS OF SOUTHWESTERLY TERMINUS OF THAT CERTAIN COURSE HAVING SAID COUNTY, DISTANT THEREON NORTH 3041'18" EAST 259.67 FEET FROM THE NORTH 3041'18" EAST AND A DISTANCE OF 745 A BEARING OF .38 FEET; THENCE CONTINUING ALONG THE SOUTHEASTERLY LINE OF SAID LOT 76, NORTH 3(f4l'18" EAST, 485.71 FEET TO TE SOUTHERLY LINK; OF DIAMOND BAR BOULEVARD, AS SHOWN ON MAP OF SAID TRACT 27577, SAID SOUTHERLY LINE) BEING A CURVE CONCAVE NORTHERLY AND HAVING A RADIUS OF 1050.00 FEET; THENCE EASTERLY ALONG SAID CURVE THROUGH CENTRAL ANGLE OF (4l'50" AN ARC DISTANCE OF 79.97 FEET; THENCE SOUTH 3041'18" WEST 527.99 FEET TO A LINE THAT BEARS SOUTH 6'26'06" EAST FROM THE POINT OF BEGINNING; THENCE NORTH 63`6'06" WEST 64.82 FEET TO THE POINT OF BEGINNING. EXCEPT THEREFROM ALL OIL, GAS AND OTHER HYDROCARBONS AND MINERALS NOW OR AT ANY TIME HEREAFTER SITUATED THEREIN OR THEREUNDER, TOGETHER WITH THE EXCLUSIVE RIGHT TO DRILL FOR, PRODUCE, EXTRACT, TAKE AND MINE THEREFROM SUCH OIL, GAS AND OTHER HYDROCARBONS AND MINERALS AND TO STORE THE SAME UPON THE SURFACE OF SAID LAND; TOGETHER WITH THE RIGHT TO STORE UPON THE SURFACE OF SAID LAND, OIL, GAS AND OTHER HYDROCARBONS AND MINERALS WHICH MAY BE PRODUCED FROM OTHER LANDS, WITH THE RIGHT OF ENTRY THEREON FOR SAID PURPOSES, AND WITH THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ERECT, REPAIR, REPLACE AND REMOVE THEREON AND THEREFROM, ALL PIPE LINES, TELEPHONE AND TELEGRAPH LINES, TANKS, MACHINERY, BUILDINGS AND OTHER STRUCTURES WHICH MAY BE NECESSARY AND REQUISITE TO CARRY ON OPERATIONS ON SAID LAND, WITH THE FURTHER RIGHT TO ERECT, MAINTAIN. OPERATE AND REMOVE A PLANT, WITH ALL NECESSARY APPURTENANCES FOR THE EXTRACTION OF GASOLINE FROM GAS, INCLUDING ALL RIGHTS NECESSARY OR CONVENIENT THERETO, AS EXCEPTED AND RESERVED IN THE DEED FROM TRANSAMERICA DEVELOPMENT COMPANY, A CORPORATION, RECORDED MARCH 29, 1968 AS INSTRUMENT NO. 2456, IN BOOK D3955 PAGE 185, OFFICIAL RECORDS AND RE- RECORDED JUNE 19, 1969 AS INSTRUMENT NO. 1776 IN BOOK D4407 PAGE 591, OFFICIAL RECORDS. SAID INTEREST WAS CONVEYED TO TRANSAMERICA MINERALS COMPANY, A CALIFORNIA CORPORATION, BY DEED RECORDED JUNE 20, 1985 AS INSTRUMENT NO. 85-74005. AN INSTRUMENT PURPORTEDLY QUITCLAIMING, RELEASING AND SURRENDERING ONLY THE SURFACE RIGHTS TO A DEPTH OF 500 FEET AND PROVIDING FOR REMOVAL OF ALL GAS, MINERALS AND HYDROCARBONS BELOW SAID DEPTH AS CONVEYED TO TRANSAMERICA DEVELOPMENT COMPANY, A CALIFORNIA CORPORATION BY DEED RECORDED JANUARY 5, 1987 AS INSTRUMENT NO. 87-10522. EXHIBIT A-2 MAP OF SCHOOL PROPERTY Q 6.4,1']7" R.20S4.00 L� Ls130.00'. 6.20'90'10" M-1050LW s R.1o9o.00' L.701.57 as�1'90- .+ R=1050.00' r PARCEL 2 0.75 ACRES s�ymbo POFD, SEC, 20 7 2 S, R 0 W, SE3M PARCEL 1 25.01 ACRES SCALE: 1'.300• Pa" EN6 MM*4G MIG ONE 700MMY PARK J -t25. W -M. CA. 9XIS fgQj M-Mll EXHIBIT A-3 LEGAL DESCRIPTION OF CITY PROPERTY THE LEGAL DESCRIPTION OF THE PROPERTY IS: ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: THAT PORTION OF SECTION 29, TOWNSHIP 2 SOUTH, RANGE 9 WEST, SAN BERNARDINO MERIDIAN COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER RECORD OF SURVEY, FILED IN BOOK 76 PAGES 51 THROUGH 56 INCLUSIVE OF RECORD OF SURVEY, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. BEING DESCRIBED AS FOLLOWS: THAT AREA SHOWN AS "NOT A PART OF THIS SUBDIVISION ON THE MAP OF TRACT NO. 27577, AS PER MAP RECORDED IN BOOK 702 PAGES 22 THROUGH 25 INCLUSIVE OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. SAID AREA BEING BOUNDED ON THE NORTHWEST BY SOUTHEASTERLY LINE OF BREA CANYON ROAD, AS SHOWN ON MAP OF SAID TRACT 27577; BOUNDED ON THE NORTH BY THE SOUTHERLY LINE OF DIAMOND BAR BOULEVARD, AS SHOWN ON MAP OF SAID TRACT NO. 27577; BOUNDED ON THE SOUTHEAST BY THE NORTHWESTERLY LINE OF LOT 76, AS SHOWN ON MAP OF SAID TRACT NO. 27577; BOUNDED ON THE SOUTHWEST BY THE NORTHEASTERLY LINE OF LOT 39, THE NORTHERLY TERMINUS OF CASTLE ROCK ROAD, AND THE NORTHERLY LINE OF TEN (10) FOOT WALK, ALL BEING SHOWN ON MAP OF SAID TRACT NO. 27577. EXCEPT THEREFROM ALL OIL, GAS, MINERALS, AND OTHER HYDROCARBON SUBSTANCES LYING BELOW THE SURFACE OF SAID LAND, BUT WITH NO RIGHT OF SURFACE ENTRY, AS PROVIDED IN DEEDS OF RECORD. EXHIBIT A-4 MAP OF CITY PROPERTY u EXHIBIT A-5 LEGAL DESCRIPTION OF SITE D EXHIBIT A-6 MAP OF SITE D EXHIBIT B SITE D COSTS AND MILESTONES Site 'D' Costs and Milestones Costs 13 -Jun -07 TRG Land Services Reimbursables Total $67,340.00 $3,000.00 $70, 340.00 PENCO Engineering $47,008.00 $4,701.00 $51,709.00 KFM Geoscience $26,500.00 $26,500.00 Environmental Impact Sciences $66,970.00 $66,970.00 Linscott, Law & Greenspan engineers $40.400.00 $40,400.00 PCR $24,990.00 $24,990.00 Total $248,218.00 $7,701.00 $280,909.00 Milestones Phase I Team Meeting EIR Administrative Draft Initial Study / Obtain signature on NOP Begin 30 day comment period Preliminary Specific Plan Outline Preliminary Grading Plan Preliminary Review of available Geotechnical Reports Geotechnical Field Investigation and Laboratory Testing Traffic Count Study Preliminary Review and Sensitive Habitat Assessment Begin Biological Field Investigation Preliminary Hydrology / Drainage Team Meeting Phase 11 Phase III Phase IV EIR Technical Studies Administrative Draft EIR Finalize Site Plan and Grading Begin Draft Specific Plan and Graphics Begin Draft Geotechnical Report Begin Draft Screencheck Traffic Report Finish Biological Field Survey Prepare Biological Resource Report Begin Tract Map Prepare Water Quality Report Team Meptina Draft EIR 45 Day Comment Period Finalize Specific Plan Finalize Tentative Tract Map Preliminary Cost Estimates for Land Improvements Finalize Evaluation of Geotechnical Constraints Final Environmental Impact Report Team Meeting Planning Commission Hearings ELtyCouncil Hearings EXHIBIT C SITE MAP Parrrl8 j 3.3 ac 1 ParcelA , l 6.3ar i EXHIBIT D SITE D PROJECT SCHEDULE CITY COUNCIL Agenda # 6 .21 Meeting Date: June 19, 2007 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma 'a TITLE: Review and approve Resolution o: 2007 -XX which adopts the FY 2007- 2008 Investment Policy. RECOMMENDATION: Approve. FINANCIAL IMPACT: None DISCUSSION: Submitted for Council's review and approval is the FY 2007-2008 Investment Policy and its accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds and the monthly reporting requirements. The FY 2007-2008 Investment Policy has one minor change from City's prior year's investment policy and was drafted in accordance with the Government Finance Officers Association (GFOA) investment policy outline and model. All investments allowed by the investment policy are authorized by Government Code Section 53601. The change made to the FY07-08 Investment Policy is the change in the limitation of investing in US Treasury Issues and Federal Agency Securities. The current policy states that only 20% of the investment portfolio could be invested in these types of securities. Since these types of securities are deemed fairly safe and there is no limitation spelled out in the government code this percentage has been raised to 40%. This offers the flexibility to capture higher yields by investing in longer term securities without jeopardizing the safety of the City's funds. The City, as part of its investment policy, requires all broker/dealers to complete a questionnaire and provide information on their portfolios and investment policies. The proposed investment policy has been reviewed and approved by the City's auditors. Page 2 — FY07-08 Investment Policy Report It should be noted that the City continues to invest a large portion of its funds in the State Treasurer's Local Agency Investment Fund. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives. Attached, as Appendix C, is a description of the LAIF program which is contained on the State Treasurer's website. Last fiscal year, the City started diversifying its investment portfolio by working with two different investment broker dealers. The City currently has $7 million invested in one to three year term federal securities. Although, these investments have been made in accordance with the investment policy, in an attempt to create an investment strategy, staff inadvertently exceeded the 20% limitation during the current fiscal year. At no time during the year did the investment in US Treasury Issues and Federal Agency Securities exceed 30% of the portfolio. W-.011011:01190111 Linda G. Magnuson, Finance Director REVIEWED BY: Finan6e Oirector Attachments: Resolution No: 2007 -XX Investment Policy Assistant City Manager RESOLUTION NO: 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT WHEREAS, it is the City's policy to annually adopt the City investment policy, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, that the attached Statement of Investment Policy (Exhibit A) be adopted as presented herein. PASSED, ADOPTED AND APPROVED THIS day of , 2007 Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held on the day of , 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye Cribbins City Clerk of the City of Diamond Bar EXHIBIT A CITY OF DIAMOND BAR INVESTMENT POLICY - FY 2007-2008 PURPOSE This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its accumulated cash. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. INVESTMENT OBJECTIVE The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601, et. seq. 1. Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk will be mitigated by: Limiting investments to the safest types of securities; Pre -qualifying the broker-dealers with which the City will do business. This will be done via a competitive bid and the response on a questionnaire (Appendix B) submitted by the prospective institution. In addition broker- dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to their maturation to meet specific operational needs; Operating funds will be invested primarily in shorter term securities. PAGE 2 - Investment Policy 2. Liciuidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets. 3. Yield. Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists: 1) a declining credit security could be sold early to minimize loss of principal; 2) a security swap would improve the quality of yield in the portfolio; or 3) liquidity needs of the portfolio require that a security be sold. POLICY As a General Law city, Diamond Bar operates its accumulated idle cash investments under the prudent man rule. This insures that "...investment shall be made with the exercise of that degree of judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable under current law of the State of California and the regulations of the City of Diamond Bar. The City of Diamond Bar strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer. Investments are allowed in the following media: United States treasury bills, bonds, notes or any other obligations or securities issued by the United States treasury or any other obligation guaranteed as to principal and interest by the United States. Federal agency or United States government-sponsored enterprise obligations, participations or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. Local Agency Investment Fund (state pool) - Demand Deposits Certificates of Deposit (or Time Deposits), placed with commercial banks and/or savings banks. PAGE 3 - Investment Policy Negotiable Certificates of Deposit Bankers Acceptances Commercial Paper Medium Term Corporate Notes Passbook Savings Accounts Active Deposits Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. Repurchase Agreements Prohibited investments include securities not listed above(unless authorized pursuant to section 53601), as well as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest quality investments available in terms of safety and liquidity. Certificates of deposit and savings accounts must be insured or collateralized. Only commercial paper, with A-1 Moody's and P-1 Standard & Poor's ratings, is authorized for purchase. Most investments are highly liquid, with the exception of collateralized and insured certificates of deposit held by banks and savings banks. Maturities are selected to anticipate cash needs, thereby eliminating the need for forced liquidation. Effective January 1, 1989 the Government Code, Section 53601 states..."no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." Therefore longer-term investments (over one year) are limited to maturities of five years or less unless specifically approved by the City Council. Diamond Bar attempts to obtain the highest yield possible when selecting investments, provided that the criteria for safety and liquidity are met. Ordinarily, through a positive yield curve, (i.e., longer term investment rates are higher than those of shorter term maturities), the City attempts to ladder its maturities to meet anticipated cash needs in such a way that longer term investments carry a higher rate than is available in the extremely short term market of 30 days or less. The City is authorized to invest in the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the Page 4 - Investment Policy management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAI F. It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate in LAIF's investment pool as long as the percentage of the portfolio remains at 10% or less. POLICY CONSTRAINTS The City operates its investment pool with many State and self-imposed constraints. The City does not purchase or sell securities on margin. The City does not buy stocks or deal in futures or options. The City does not use Reverse Repurchase Agreements for the investment of funds. The City does not invest in Guaranteed Small Business Administration (SBA) Notes. SAFEKEEPING OF SECURITIES The City of Diamond Bar will adopt the operational practice of having all purchased securities delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third party independent custodian under contractual agreement made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Assistant City Clerk. The transactions will be verified via monthly reconciliations by the Senior Accountant. REPORTING A monthly report of investments will be provided to the City Manager. The required elements of this report are as follows: a) Type of investment b) Institution c) Date of Maturity d) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations Page 5 — Investment Policy The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. Attachment: Appendix A - Description of Investments Appendix B - Broker Dealer Questionnaire Appendix C - Local Agency Investment Fund Description James DeStefano City Manager Appendix A Description of Investments U.S. Treasury Issues are direct obligations of the United States Government. These issues are called bills, notes and bonds. The maturity range of new issues is from 30 days (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the safest investment security. Federal Agency Securities are issued by direct U.S. Government agencies or quasi - government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC) notes. Investment in these types of securities is limited to 40% of the portfolio. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $40 million for any agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit into the agency's LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $100,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF). Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $100,000 the financial institution is required to collateralize with 110% government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the Government Code prohibits investments in certificates of deposits of state or federal credit unions if any member of the city's governing or managing officers (Council, City manager, Fiscal officers) serves on the credit union board or key committee positions. Negotiable Certificates of Deposit are unsecured obligations of the financial institution. These securities are generally issued in bearer form and pay interest at maturity. Although negotiable, a strong secondary market exists only in the NCD's issued by the largest United States banks. Examples of large banks include Bank of America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities Page 2 - Appendix A generally trade with minimum amounts of $1 million per trade with the average trade in the secondary market of $5 million. Investment in Negotiable Certificates of Deposit is limited to 30% of the investment portfolio per Government Code Section 53601. Bankers Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 180 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 40% of the investment portfolio per Government Code Section 53601. Commercial Paper is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible commercial paper may not exceed 270 days maturity nor exceed twenty five percent of the local agency's total investments. Investment in Commercial Paper is limited to 25% of the total investment portfolio and 10% of the issuing corporation per Government Code Section 53601. Medium Term Corporate Notes are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Notes (MTN) can be defined as extended maturity commercial paper. Corporations use these MTN's to raise capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the investment portfolio per Government Code 53601. Notes must be rated "A" or better. Passbook Savings Account is a certificate of deposit issued in any amount for a non specified amount of time. Interest rate is much lower than CD's but the savings account allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, Page 3 — Appendix A State of California and City (within California) debt obligations, Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category, which are applicable to the local agency also, apply to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. The City may not invest in a mutual fund, which invests in derivative types of products. The purchase price of shares of mutual funds shall not include any sales commission. Investments in mutual funds shall not exceed fifteen percent of the local agency's investment portfolio. Active Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. Average length of maturity is twenty to fifty days. Money Market Funds are 100% liquid at any time. Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is exactly what the name implies. The City of Diamond Bar does NOT invest in Reverse Repurchase Agreements. Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured products, which limits, through imbedded options, the flow of principal and or interest to the note holder. This limitation could be on how fast payments are received, how much principal is returned or how high or low a coupon can move. Derivative is also a broad term referring to any security which derives its value from another underlying asset. The City of Diamond Bar does NOT invest in derivative products. APPENDIX B CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone:( ) ( ) 4. Broker's Representative to the City (attach resume): Name: Title: Telephone:( ) 5. Manager/Partner-in-Charge (attach resume) Name: Title: Telephone:( ) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone:( ) ( ) 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Two 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ No. of Transactions Your local office $ No. of Transactions 10. Which instruments are offered regularly by your local office? _ Treasury Bills _ Treasury Notes/Bonds _ BA's (domestic) BA's (foreign) _ Commercial Paper _ Agencies (specify): CMO's _ Bank CD's S&LCD's Repos Reverse Repos Other (specify): 11. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Three 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Four 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Five ***CERTIFICATION", I hereby certify that I have personally read the Statement of Investment Policy of the City of designed to preclude imprudent investment activities arising out of tranDiamond Bar, and have implemented reasonable procedures and a system of controls sactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Date Title Countersignature* Date Title * Company president or person in charge of government securities operations. Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF), is a voluntary program created by statute; began in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Bill Lockyer's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in- house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. Appendix C- Continued Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAW by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2606 participants and $17.7 billion in 2007. Agenda # _ 6.2 Meeting Date: June 19, 2007 CITY COUNCIL AGENDA REPORT TO: (Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana(e6--V TITLE: Approval of a one (1) year contract Ivith The ComDyn group, Inc. (ComDyn), for the purchase of Security Related professional/technical services, and GIS related professional/technical services, at a total contract cost not to exceed $125,000 for fiscal year 2007/2008, and to authorize the City Manager to sign the contract. Recommendation: Approve Budget/Financial Impact: There are sufficient funds in the proposed FY07-08 budget for these purchases. Background: The City has contracted with ComDyn for professional services and support over the past two years and has been very satisfied with their performance. ComDyn, will provide Security related professional services, focused on our e -government and network security to include advanced technical evaluation and monitoring of critical security systems. ComDyn will additionally provide advanced GIS professional services at a greatly reduced cost when compared to our previous vendor, while using staff that are already familiar with the City's existing infrastructure and applications. This staff have produced digital versions of the General Plan and Zoning maps and other documents used in our economic development efforts and at our recent public visioning sessions. These included boundary updates and the addition of color for both "wall prints" and website display. They have additionally produced custom maps and views for various departments, as well as participated in development of our GIS strategic plan, and developed additional new layers of information that have all linked to our City parcel basemap and our data available to the public via our GIS websites. Discussion: In the new fiscal year, we will be continuing to provide computer automation to both in-house and e - government programs, and the City will continue to benefit from having a 3 d party provide advanced Security Services and Auditing, to backup existing city staff. Development Services, and Public Works. And, the reliance on GIS has grown The City's GIS department continues to provide ongoing support for economic development issues, significantly over the past fiscal year and will likely continue to grow through this year, due to the implementation of the CityView development services application, which relies heavily upon the GIS system and the work of the GIS department. The GIS departments work load is then expected to plateau to some needed level for on-going basemap and system maintenance, as well as support of departmental requests. During the next fiscal year executive management will continue to monitor and evaluate the GIS program, and the City's current and future needs. Reviewed by: David Doyle, Assistant City Manager 'ns Attachment: Consulting Service Agreement 2 Financial Data Reviewed by: Linda Magnuson, Finance Director CONSULTING SERVICES AGREEMENT This Agreement is made and entered into this 1St day of July 2007, between the City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "City") and The Comdyn Group, Inc. (hereinafter referred to as "Comdyn"). RECITALS A. City desires to utilize the services of Comdyn as an independent contractor to provide consulting services to City as set forth in Exhibit "A". B. Comdyn represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Comdyn's Services A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated July 1, 2007. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Comdyn are as set forth in Exhibit "A" (Comdyn's submitted proposal). 2. Term of Agreement. This contract shall take effect July 1, 2007 and shall continue until June 30, 2008 or completion of the project, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Comdyn for each service which Comdyn performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Comdyn pursuant to this Agreement shall not exceed $125,000. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Comdyn's proposal, the provisions of this Agreement shall control. 5. Staff and Addresses. City: James DeStefano, City Manager Ken Desforges, Director Information Systems City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4177 Comdyn: Jim Lentz, Security Consultant GIS Staff member to be approved by CODB The ComDyn Group Attn: Bill Brown, Vice President Business Development 26500 Agoura Road, Suite 200 Calabasas, CA 91302 The City has the right to written approval for any change or replacement of the above Mentioned Comdyn Staff. 6. Status as Independent Consultant. A. Comdyn is, and shall at all times remain, as to City, a wholly independent contractor. Comdyn shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Comdyn or any of Comdyn's employees, except as set forth in this Agreement. Comdyn shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Comdyn agrees to pay all required taxes in amounts paid tc Comdyn under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Comdyn and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Comdyn, then Comdyn agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Comdyn shall fully comply with the workers' compensation law regarding Comdyn and employees of Comdyn. Comdyn further agrees to indemnify and hold City harmless from any failure of Comdyn to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Comdyn under this Agreement any amount due to City from Comdyn as a result of Comdyn failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Comdyn shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. B. Indemnification. Comdyn agrees to indemnify the city, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, Political subdivision or other organization arising out of the acts, errors or omissions of Comdyn, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. A. Comdyn shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Comdyn, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance, with minimum combined single limits coverage of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) workers' compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. B. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified 3 (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days prior written notice thereof. Comdyn agrees that it will not cancel, reduce or otherwise modify the insurance coverage. C. All policies of insurance shall cover the obligations of Comdyn pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less than A VII. D. Comdyn shall submit to City (1) insurance certificates indicating compliance with the minimum workers' compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement," or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Comdyn, in the course of its duties, may have access to confidential data of City, private individuals, or employees of the City. Comdyn covenants that all data, documents, discussion, or other information developed or received by Comdyn or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Comdyn without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Comdyn's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Comdyn prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Comdyn's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Comdyn in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Comdyn covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Comdyn under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Comdyn further covenants that, in performance of this 4 Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Comdyn covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Comdyn's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Comdyn shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Comdyn for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Comdyn shall discontinue performing services. 14. Personnel. Comdyn represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Comdyn or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Comdyn reserves the right to determine the assignment of its own employees to the performance of Comdyn's services under this Agreement, but City reserves the right to determine the assignment of its own employees to the performance of Comdyn's services under this Agreement, but City reserves the right, for good cause, to require Comdyn to exclude any employee from performing services on City's premises. Key personnel are listed in #5 of this agreement and shall not change with out approval from the City. 15. Non -Discrimination and Equal Employment Opportunity. A. Comdyn shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such non-discrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Comdyn will, in all solicitations or advertisements for employees placed by or on behalf of Comdyn state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Comdyn will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Comdyn shall not assign or transfer any interest in this Agreement nor the performance of any of Comdyn's obligations hereunder, without the prior written consent of City, and any attempt by Comdyn to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Comdyn prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Comdyn to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Comdyn shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19,. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Comdyn constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Comdyn, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal of equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designated in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Comdyn and the City. This Agreement supercedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. "City" James DeStefano, City Manager "Consultant" By; Bill Brown, Vice President Business Development The Comdyn Group CITY COUNCIL Agenda # ti -23 Meeting Date: June19, 2007 AGENDA REPORT TO: Honorable Mayor and Membe of the City Council VIA: James DeStefano, City Ma ag TITLE: Authorize City Manager to purchas various computer and network equipment from CDWG, throughout the FY 07-08 for an amount not to exceed $153,300. Recommendation: Approve. This purchase exceeds the City Manager's spending authority and requires Council authorization. Budget/Financial Impact: There are sufficient funds in the proposed FY07-08 budget for these purchases: Discussion: The City's computer network is used to store all digital information created by City staff and other network users. This creates a need for on-going maintenance & su prt toinfrastructure, which includes regular replacement of end of life equ pm nt and and upmab e or short life items such as backup media (Tapes). As the City addresses the traffic concerns of the residents, we will be implementing a new Traffic Management System in the next fiscal year. Some of the items we will be purchasing for thep ro ram in the 07/08 fiscal year are: A new Server Rack, Uninterruptible Power Supplies, New Servers(4), New Workstations for the Traffic Management Center (2), a Network Switch with fiber connections and additional items needed to create the infrastructure for this new system. In FY 07/08 we will also be replacing some "end of life" Network Firewalls that support both internal users and residents via e -government services. All equipment purchases are made under specially negotiated state contracts, i.e. WSCA, WSCAII & CMAS, so no formal bidding process is required. Over the past year we have also compared CDWG prices, and in every case the price quoted was the lowest we could obtain for the requested items from any source. Prepared by: l� n Desforges, Di Reviewed by: r Information Systems David Doyle, Assistant City Manager 2 Financial Data Reviewed by: Linda Magnuson, Finance Director Agenda # 6 .2 4 Meeting Date: June 19. 2007 la .,w"� CITY COUNCIL ' AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man e TITLE: REALLOCATE GENERAL FUND RESERVE AMOUNT OF $181,000 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2006-2007; APPROVE PLANS AND SPECIFICATIONS; AND AWARD THE CONSTRUCTION CONTRACT FOR THE RESIDENTIAL AREA 3 AND ARTERIAL ZONE 1 SLURRY SEAL/CHIP SEAL PROJECT TO DOUG MARTIN CONTRACTING COMPANY, INC. IN THE AMOUNT OF $1,073,608; AND AUTHORIZE A CONTINGENCY AMOUNT OF $75,153 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,148,761. RECOMMENDATION: Reallocate, approve, and award. FISCAL IMPACT: As part of the FY 2006-07 Capital Improvement Program, $750,000 of General Funds was budgeted for the Residential Area 3 Slurry Seal/Chip Seal Project and $300,000 of General Funds was budgeted for the Arterial Zone 1 Slurry Seal/Chip Seal Project for a total allocation of $1,050,000 for design, construction administration and construction. To date approximately $74,380 has been encumbered for design and construction administration services with a contingency amount of $7,500 reserved. To be cost effective, the design and construction administration contract was combined as one contract for both the Area 3 and Zone 1 projects. The construction contract will also be issued as one contract for both Area 3 and Zone 1. In addition to existing expenditures for the design and construction administration, $350.39 has been expended on printing and newspaper notifications. There is approximately $967,769.61 remaining in the current budget. As shown in the attached table, the reallocation of $181,000 will come from the un -used budgeted funds for the Prospectors Road Rehabilitation Project. In the FY 2006-07 CIP budget, there is $251,150 of General Funds dedicated to the Prospectors Road Project. This project has not begun construction and will be carried over into FY 2007-08. General Funds have been re -budgeted towards the Prospectors Road Rehabilitation Project in the FY 2007-08 CIP budget. To fully construct the Residential Area 3 and Arterial Zone 1 improvements at a cost of $1,148,761, an allocation of $181,000 is required. Note that the lowest responsive bid received was $124,392 lower than the Engineer's Estimate of $1,198,000. Projected construction costs from the lowest bidder for the slurry seal are approximately $24,000 ($1,073,608-$1,050,000) over the project budget. Additionally, the design and construction administration contract of $74,380 and the reserved contingency amounts of $7,500 (for construction administration) and $75,153 (for construction) also push this project over budget by a total amount of $181,000. BACKGROUND/DISCUSSION: The Residential Area 3 and Arterial Zone 1 Slurry Seal/Chip Seal Project, with a residential centerline mileage of 15.8 miles and an arterial centerline mileage of 3.32 miles, is the third year of the residential seven-year slurry seal program and first year of the arterial seven-year slurry seal program. A map of Area 3 and Zone 1 is attached for your information. With the completion of the updated Pavement Management System in 2005, several streets within Area 3 were identified to be in very poor pavement conditions. Due to these poor pavement conditions, a slurry seal will not be an effective pavement maintenance treatment. Therefore, in addition to the normal slurry seal treatment to the roadway, nine (9) residential roadway segments have been selected to receive a chip seal treatment that will extend the life of the pavement for up to 10 years. This chip seal treatment is considered much more cost effective than a grind and overlay treatment of failed roadways and is one of the oldest methods and most successful of road surfacing. The chip seal consists of a thin layer of emulsion being placed over existing pavement and a layer of aggregate applied over the emulsion. A slurry seal is applied over the aggregate creating a "cape seal". In addition to the residential roadways, this year the City embarked on a slurry seal program for the arterial roadway network that carries the majority of the City's vehicular traffic. A preventative program such as a slurry seal has the advantage of preventing rapid -2- deterioration of the roadways by sealing cracks and conducting rehabilitation in localized areas of the roadway on a seven-year cycle. With the completion of the plans and specifications, the project was advertised for bids on May 14, 2007. On May 31, 2007, five (5) bids were received, and the lowest responsible bidder was Doug Martin Contracting Company, Inc. The bids received were as follows: Companv Bid Amount 1. Doug Martin Contracting Co. $1,073,608.00 2. Pavement Coatings Co. $1,118,415.25 3. Roy Allan Slurry Seal, Inc. $1,190,466.25 4. All American Asphalt. $1,297,530.00 5. American Asphalt South, Inc. $1,336,043.75 Staff has verified the contractor state license and found it to be valid. References were checked for similar work completed and Doug Martin Contracting Company, Inc. has satisfactorily completed many slurry seal projects in other Los Angeles and Orange County Cities. The project schedule is tentatively set as follows: Award of Contract Start of Construction Completion of Construction PREPARED BY: Kimberly Molina, Associate Engineer REVIEi�D WE David G. Liu, P.E. Director of Public Works June 19, 2007 July 9, 2007 September 10, 2007 Date Prepared: June 13, 2007 ATTACHMENTS: AREA 3 & ZONE 1 MAP CONTRACTOR AGREEMENT -3- %,, 1 r yr UTAMUND BAR SLURRY SEAL / CHIP SEAL PROJECT AREA 3 - RESIDENTIAL MAY 2007 """"" ARTERIAL SURFACE TREATMENT GUIDE SUA,S RQ ossmlc 1. Diamond Rar Blvd 1. Crack Seal 2. Chip Seal 3. Slurry Seal 4. AC Grind 5. Restriping 2. Avenida Ran he 1. Crack Seal 2. Chip Seal 3. Slurry Seal 4. A C Grin d 5. Restriping 3. Chino Hills P_ arkwo 1. Crack Seal 4. Coolev Dr Bridge Gate Dr Vallev VISta Dr. nN oR Gateway Center Dr I. Restriping RFq� CPFFS- 'QO 0%%Sh Oq cRFs?ew c OP n+ AVENIDA RANCHEROS GRIND AC i o ori = eNORy r N v �z r CHINO AV. NTS N SON ,Q• O q(r �NNO q y, my Legend Crack Seal+Slurry Seal Crack Seal + Chip Seal + Slurry Seal PO CgG�S( o\Qg QIJ414 AMM/T 0 Grind AC Pavement R, NOTE: AREAS ARE APPROXIMATE, CONTRACTOR TO VERIFY IN FIELD CITY OF DIAMOND BAR SLURRY SEAL / CHIP SEAL PROJECT ZONE 1 -ARTERIAL ., MAY 2007 ""`"" .00 M Tq! AYMR �1. lY O1Q p�f!!p ���, 07q AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Doug Martin Contracting Company Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Doug Martin Contracting Company, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Area 3 Residential and Zone 1 Arterial Slurry Seal/Chip Seal Proiect in the City of Diamond Bar. agreed: NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is t. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Area 3 Residential and Zone 1 Arterial Slurry Seal/Chip Seal Proiect in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated May 2007 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S M Proposal dated ay 31, 2007, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within Forty -Five (45) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500-00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract. " b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "lt is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices orourne en in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pa travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination mp shall be made in the eloyment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated May 31, 2007. 12. TERMINATION• This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 470131, C12 Classification Dom! Martin Contractine Company, Inc 220 E. Foundation Ave. La Habra, CA 90631 By: TITLE Date CITY OF DIAMOND BAR, CALIFORNIA By: Steve Tye, MAYOR Date ATTEST: By: TOMMYE A. CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone 714-441-0513 Emergency Phone at which CONTRACTOR can be reached at any time 714-738-0650 APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda # 7.1 Meeting Date: June 19, 2007 AGENDA REPORT TO: Honorable Mayor and Members of the City Council 01 VIA: James DeStefano, City Mana e TITLE: Consideration of General Plan Ame dment No. 2007-01, Pre -zoning No. 2007-01 and Negative Declaration No. 2007-02 — A request to annex 106.7 acres of land into the City, establish the land use designation and zoning district for the area and amend the General Plan text to reflect the change for the Crestline/Diamond Canyon area located at the south side of Brea Canyon Cutoff and west of SR 57. RECOMMENDATION: Staff recommends that the City Council conduct a public hearing and receive public testimony. At the conclusion of the public hearing, the City Council should deliberate the merits of the proposed project. Staff recommends the Council approve the proposed project as recommended by the Planning Commission by taking the actions listed below. A. Adopt Resolution No. 2007 -XX approving General Plan Amendment No. 2007-01 and Negative Declaration No. 2007-02, modifying the City boundary to include the project area and amending the General Plan as identified in attachments 4 and 5. B. Approve the first reading of Ordinance No. xx (2007) approving Pre -zoning No. 2007-01 and Negative Declaration No. 2007-02, pre -zoning the project area with comparable zoning districts based on existing conditions and uses. BACKGROUND: The City has an interest in the annexation of an approximately 106.7 -acre area located southeast of Brea Canyon Cutoff and Pathfinder roads (Attachment 1). This annexation would create a more uniform political boundary, offer better community connection, and offer financial benefit to the City. On July 13, 2005, Local Agency Formation Commission (LAFCO) for Los Angeles County approved the inclusion of the 106.7 acres of developed land into the City's Sphere of Influence (SOI). In 2006, the City hired a consultant, EDAW (formerly P & D), to assist with the preparation of materials required by Los Angeles LAFCO to annex the area. This scope of work included attending meetings with Diamond Bar and LAFCO staff, engaging community participation and meetings, initiating General Plan amendment and Pre -zoning, preparing CEQA documents for the General Plan, Pre -zoning and annexation, preparing and completing the LAFCO annexation process, and project management. FISCAL IMPACT: The annexation of the Crestline/Diamond Canyon area will result in additional revenue to the City. There will be a minimal increase in the property tax revenue (approximately $81,000), an increase in Motor Vehicle License Fee collections (approximately $100,000), and an increase in sales tax from the existing business (approximately $125,000). There will be approximately $11,000 from Property Transfer Tax, $8,000 for Gas Tax, and $7,000 for Franchise Tax. The total of all anticipated additional revenues is approximately $332,000 annually. The City will provide additional services and support to the Crestline/Diamond Canyon area including legislative, administrative, community services, community development, public works, street maintenance, and insurance. It is expected that the cost of these services is approximately $214,000 annually. Therefore, the proposed annexation is expected to result in a net increase of approximate $120,000 annually. MUNICIPAL SERVICES TO CRESTLINE/DIAMOND CANYON AREA: Annexation of the Crestline Drive/Diamond Canyon area would result in the following affects on the provision of services. The total net impact to Crestline/Diamond Canyon residents is $10.72 savings annually. Type of Service Current Provider After Annexation General Property Tax Fire protection Los Angeles County Fire Dept. No change — same provider $25.72/ r. Police protection Los Angeles County Sheriff Dept. No change — same provider $15/yr School district Walnut Valley Unified No change — same provider County of Los Angeles Public Library No change — same provider -Library Road maintenance Los Angeles County Dept. of Public Works City of Diamond Bar Building permit issuance Los Angeles County Dept. of Regional Planning City of Diamond Bar Services Los Angeles Dept. of Regional Planning City of Diamond Bar -Planning Solid Waste Waste Management, and Valley Vista No change — same provider Water Walnut Valley Water District No Change — same provider Annual Property Assessments County City General Property Tax Same Same Library Assessment $25.72/ r. $0 -County -City Lighting & Landscaping Assessment District $0 $15/yr Page 2 DISCUSSION: A. General Plan Amendment The City's General Plan, adopted in July 1995, is a long-range planning document developed as a comprehensive growth -management and community development strategy. It defines citywide policies that will be achieved through subsequent community plans, ordinances, standards and guidelines, studies, capital improvements, economic development and other pertinent programs. The adopted policies of the General Plan guide the physical development pattern and promote the necessity of adequate public services and facilities. The preparation, adoption, implementation and maintenance of the General Plan aids in informing developers, citizens, decision -makers, and others of the rules that will guide development, and provide a basis for local government decision. All land use decisions of the City have a direct correlation to the established goals and policies of the General Plan. The proposed General Plan land use designation for Crestline/Diamond Canyon area is as follows: Acres Current Los Angeles County Land Use Proposed Diamond Bar Land Use 1. 25.6 Urban 2 Low -Medium Residential RLM 2. 9.8 Urban 2 Office Professional OP 3. 71.3 Open Space Open Space O The above land use designations for the annexation area are equivalent to the land use designations under the County of Los Angeles and based on existing conditions. In addition to changes inland use designations, there are minor changes to the text of the General Plan (Attachment 4) to incorporate the new land uses into City totals where appropriate, and to the graphics throughout the General Plan to modify the City boundary to include the project area. B. Pre -Zoning Fundamentally, in its original and primary sense, zoning is simply the division of a city into districts and the prescription and application of different regulations in each district. These zoning regulations are generally divided into two classes: (1) those which regulate the height or bulk of buildings within certain designated districts — i.e., those regulations which address the structural and architectural design of buildings, and (2) those which prescribe the use of buildings within certain designated districts. The purpose of zoning is the attainment of unity in the construction and development of a city and to promote the health, safety and general welfare of the community. The proposed pre -zoning for the Crestline/Diamond Canyon area is as follows: Page C. Planning Commission Review On May 22, 2007, the Planning Commission conducted a duly noticed public hearing to consider the Crestline/Diamond Canyon annexation area. There was no public comments provided at the hearing. The Planning Commission determined that the proposed General Plan designation and the Pre -zoning changes for the annexation area represent a logical, appropriate and rational application of land use and zoning districts. The Planning Commission unanimously recommended approval of the General Plan amendment, the Pre - zoning and the Negative Declaration for the annexation area to the City Council. D. Annexation and LAFCO As a first step toward annexation, City Council adopted Resolution No. 2007-20 on March 6, 2007, initiating the process for annexation of land within the City's sphere of influence, as required by LAFCO. In addition to the Resolution, an application form, legal description, Mylar map, 300 -foot radius map and corresponding mailing labels, labels of registered voters within the project area, fees, environmental documents (initial study and negative declaration), pre - zoning ordinance (Ordinance No. 2007 -XX) and a landowner list have been prepared for submission to LAFCO. Staff believes these documents will satisfy LAFCO's requirements to consider the annexation. The following is a summary of LAFCO annexation process: 1. City Council passes a Resolution initiating the application (Completed — Council Resolution No. 2007-20.) 2. City pre -zones property to reflect City zoning and updates the General Plan to include the property (Attached Resolution and Ordinance) 3. City files application with LAFCO (Staff has set up an appointment with LAFCO on June 26, 2007, to file the application.) 4. City and the County approve property tax exchange agreement. 5. LAFCO reviews the application documents and the resolutions affecting the property tax exchange and, if all is in order, issues a certificate of filing within 30 days. Page 4 Acres Los Angeles County Zoning Proposed Diamond Bar Zoning 1. 25.6 Residential Planned District Low -Medium Residential (RLM) RPD -1-1.3U RPD -5000-54U 2. 9.8 Manufacturing Planned District (MPD) Office Professional (OP) 3. 71.3 Residential Planned District Open Space (0) RPD -1-1,3U RPD -5000-5.4U and open sace C. Planning Commission Review On May 22, 2007, the Planning Commission conducted a duly noticed public hearing to consider the Crestline/Diamond Canyon annexation area. There was no public comments provided at the hearing. The Planning Commission determined that the proposed General Plan designation and the Pre -zoning changes for the annexation area represent a logical, appropriate and rational application of land use and zoning districts. The Planning Commission unanimously recommended approval of the General Plan amendment, the Pre - zoning and the Negative Declaration for the annexation area to the City Council. D. Annexation and LAFCO As a first step toward annexation, City Council adopted Resolution No. 2007-20 on March 6, 2007, initiating the process for annexation of land within the City's sphere of influence, as required by LAFCO. In addition to the Resolution, an application form, legal description, Mylar map, 300 -foot radius map and corresponding mailing labels, labels of registered voters within the project area, fees, environmental documents (initial study and negative declaration), pre - zoning ordinance (Ordinance No. 2007 -XX) and a landowner list have been prepared for submission to LAFCO. Staff believes these documents will satisfy LAFCO's requirements to consider the annexation. The following is a summary of LAFCO annexation process: 1. City Council passes a Resolution initiating the application (Completed — Council Resolution No. 2007-20.) 2. City pre -zones property to reflect City zoning and updates the General Plan to include the property (Attached Resolution and Ordinance) 3. City files application with LAFCO (Staff has set up an appointment with LAFCO on June 26, 2007, to file the application.) 4. City and the County approve property tax exchange agreement. 5. LAFCO reviews the application documents and the resolutions affecting the property tax exchange and, if all is in order, issues a certificate of filing within 30 days. Page 4 6. LAFCO conducts a public hearing within 90 days of City's application being deemed complete. Within 35 days of completion of the hearing, LAFCO adopts a resolution making a determination approving, denying or modifying the annexation proposal. Within 30 days from the adoption of the Resolution, any affected person or agency may request for an additional hearing. 7. If requested, LAFCO conducts a protest hearing. Depending on the number of written protests received from landowners and/or registered voters, LAFCO orders the annexation, orders the annexation subject to an election, or terminates the annexation. After the protest hearing is completed and if proceedings have not been terminated, LAFCO issues a certificate of completion that is recorded with the County recorder's office within 90 days. ENVIRONMENTAL ASSESSMENT: In accordance to the provisions of the California Environmental Quality Act (CEQA), Article 6, Section 15070, the City has determined that a Negative Declaration No. 2007-02 of environmental review is required for this project. A Notice of Availability of Initial Study and Negative Declaration No. 2007-02 and the Notice of Intent to adopt the Negative Declaration No. 2007-02 was published in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers and the notices were mailed to all property owners within the Crestline/Diamond Canyon area and 1,000 foot radius of the project site. The public review period began on May 2, 2007, and ends on June 19, 2007. Negative Declaration No. 2007-02 is made part of this administrative record. COMMUNITY AND PUBLIC HEARING NOTICES: Public hearing notices were mailed to all legal property owners within the Crestline/Diamond Canyon area and 1,000 -foot radius of the project site. A public hearing notice was published in the San Gabriel Vallev Tribune and Inland Valley Daily Bulletin newspapers and a copy of the legal notice was posted at the City's designated community posting sites. To encourage public participation for the Crestline/Diamond Canyon annexation area, staff conducted three community meetings prior to Planning Commission and City Council public hearings On June 3, and June 8, 2006, two community meetings were held at the Diamond Canyon Church to provide basic information to the neighborhood about the annexation. Our consultant explained to the attendees the what, where, why, who, how and when of the annexation process. The attendances for the two workshops were low, only four residents attended each meeting. The residents that attended all were happy that the City would be annexing their area. The only comment was about the traffic and the safety of Brea Canyon Cutoff. On April 23, 2007, a community meeting was held at the Diamond Canyon Church for the property owners within the annexation area and 1,000 -foot radius of the site. The purpose of the community meeting was to update the homeowners on the annexation process and the next steps. Twelve individuals attended the meeting, eight from the annexation area, one from Diamond Bar and three from Rowland Heights. The attendees from the annexation area requested information on the property tax and assessment district and the verification of the School District for the area. Staff Page T mailed a letter with the requested information to all property owners on May 2, 2007. No further written or oral responses from the Crestline/Diamond Canyon residents have been received. SUMMARY: The proposed project meets the goals and objectives of the General Plan, and will allow for additional revenues to the City of Diamond Bar. Therefore, staff recommends the Council approve the project as presented. Prepared By:,� Nancy Fong, , Community Development Director Attachments: M_� Reviewed By: David Doyle Assistant City Manager 1. Location of Annexation Area 2. Council Resolution No. 2007-20 requesting Los Angeles LAFCO to initiate proceedings for reorganization 3. Planning Commission Resolution No. 2007-27 recommending approval of General Plan Amendment 2007-01, Pre -zoning No. 2007-01 and Negative Declaration No. 2007-02 4. Proposed General Plan text changes 5. Proposed Land Use designations 6. Proposed Zoning Districts 7. Draft Initial Study and Negative Declaration No. 2007-02 8. Two letters of support for annexation 9. Draft City Council Resolution No. 2007 -XX and Ordinance No. XX(2007) Page 6 77 r � - I o�s6`aP � � \ • 7-' 'eras r �= LOS ANGELES COUNTY i �• ;� I r � \ i Mites N Source: Los Angeles Couuly, GIS ?005. j CITY OF INDUSTRY joy /r / �l 1 m�a� wn'r 11 �. � � ---ter I%Ij`� . � as ! ,' ,r••..J' � � , — 1 � < �, L r w.l L ,Ad IH Ce� Q /� � \�l)y� P _ ♦ the endo Ha gh - \ a ( j SAN BERNARDINO - J �- 1 CITY O � DIAMOND F \Ii _ \✓ r n. Lmd. C J ,�- BAR oennce �.�]Awheim in Rd j a 0 Legend �.'_ City Boundary Sphere of Influence (SOI) Boundary Annexation Area r.... CITY OF CHINO HILLS D Incorporated City Boundary Unincorporated County / �a��° T , - Road Freeway Railroad tie Stream/Creek/Canyon m :. DIAMOND BAR SOT ORANGE COUNTY CITY OF BREA Figure 1 Regional and Vicinity Map CITY COUNCIL RESOLUTION NO. 2007- 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO INITIATE PROCEEDINGS FOR THE REORGANIZATION OF TERRITORY, KNOWN AS THE CRESTLINE DRIVE /DIAMOND CANYON ANNEXATION AREA, INVOLVING ANNEXATION OF 106.7 ACRES OF LAND INTO THE CITY OF DIAMOND BAR A. RECITALS 1. The City of Diamond Bar desires to initiate proceedings pursuant to the Cortese -Knox -Hertzberg Local Government Reorganization Act of 2000, commencing with Section 56000 of the California Government Code, for a reorganization that would annex territory into the City of Diamond Bar; 2. Pursuant to the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15378, the action does not meet the definition of a project in that the action will not result in a direct physical change or a reasonably foreseeable physical change in the environment. 3. Public hearing notices were mailed to property owners of record within the Crestline Drive/Diamond Canyon annexation area. Three public places within the City of Diamond Bar were posted with the public hearing notices and a display board was posted at the project site. On February 14, 2006, notification of the public hearing for this project was properly advertised in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers. 4. On March 6, 2007, the City Council of the City of Diamond Bar conducted a duly noticed public hearing on the proposed request to initiate proceedings for the reorganization of territory for annexation of the Crestline Drive/Diamond Canyon area into the City; 5. The principal reasons for the proposed reorganization are as follows: a more appropriate division of tax revenue between the City of Diamond Bar and the County of Los Angeles; no change in service delivery for facilities, fire, police and schools; and to offer a better community connection to local government; 6. The following agencies would be affected by the proposed jurisdictional changes: 00RCOwT -I,. Agency: Nature of Change: City of Diamond Bar Annexation County of Los Angeles 7. The territory proposed to be reorganized is inhabited, and a map and description of the boundaries of the territory are attached as Exhibits A and B and by this reference incorporated herein; 8. The documents and other materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Department of Community Development Department, Planning Division, 21825 Copley Drive, Diamond Bar, CA 91765. B RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A of this Resolution are true and correct. 2. The Local Agency Formation Commission of Los Angeles County is hereby requested to initiate proceedings for the annexation of territory as authorized and in the manner provided by the Cortese -Knox -Hertzberg Local Government Reorganization Act of 2000. The City Council shall: (1) Certify to the adoption of this Resolution. (2) Transmit a certified copy of this Resolution, by certified mail, to: LAFCO for Los Angeles County 700 North Central Blvd, Suite 445 Glendale, CA 91203 APPROVED AND ADOPTED THIS 6fTH DAY OF MARCH 2007, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY. - eve Tye, Vayor 2 cc-zc 2007--20 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of March 2007, by the following vote: AYES: Councilmembers: Chang, Everett, Herrera, biPT/Tanaka, M/Tye NOES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: None ) - OUL ATTEST: Tommyd Cribbins, City Clerk 3 cc-zc 2007-20 PLANNING COMMISSION RESOLUTION NO. 2007-27 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR RECOMMENDING APPROVAL OF GENERAL PLAN AMENDMENT NO. 2007-01 AND PRE -ZONING NO. 2007-01, AND ISSUANCE OF A NEGATIVE DECLARATION NO. 2007-02 FOR PROPERTY COMPRISED OF APPROXIMATELY 106.7 ACRES GENERALLY LOCATED IN THE CRESTLINE DRIVE AND DIAMOND CANYON AREAS, SOUTH OF BREA CANYON CUTOFF ROAD AND WEST OF HIGHWAY CA -57 A. RECITALS The City of Diamond Bar desires to annex approximately 106.7 acres of territory within its Sphere of Influence located south of Brea Canyon Cutoff Road and west of Highway CA -57, and identified as all Assessor Parcel Numbers beginning with 8269-011-, 8269-090-, 8269-091-, 8269-097-, and 8269-098-; 2. The proposal for annexation is considered a Project under the California Environmental Quality Act (CEQA), and according to Section 15063 et seq., an Initial Study was prepared and the Project was found to have no significant environmental effects. According to CEQA Guidelines Section 15070 et seq., on May 2, 2007, a notice of intent to adopt a Negative Declaration was published in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers and the Initial Study and the Negative Declaration was circulated for review; 3. Public hearing notices for the Planning Commission meeting of May 22, 2007, were mailed to all property owners within a 1,000 -foot radius of and within the Project boundaries. The public hearing notice was published in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers and a copy of the notice was posted at the City's designated community posting sites; 4. On May 22, 2007, the Planning Commission of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the application, recommending City Council approval of General Plan Amendment No. 2007-01, Pre -zoning No. 2007-01 and issuance of a Negative Declaration No. 2007-02; 5. The Planning Commission has determined that the proposed General Plan amendment represents a consistent, logical, appropriate and rational land k(wV420T 3 use designation and implementing tool that furthers the goals and objectives of the City General Plan; 6. The documents and other materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21865 Copley Drive, Diamond Bar, CA 91765. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: This Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The Planning Commission hereby finds, as required by Municipal Code Section 22.70.050, as follows: (a) The amendment to the General Plan is internally consistent with the adopted goals and policies of the City and is in the public interest. General Plan Amendment No. 2007-01 will permit residential, office professional, and open space uses conforming to existing uses under the County of Los Angeles Zoning Map. The General Plan Amendment is consistent with the goals and objectives of the General Plan, and will satisfy necessary actions for annexation of the territory into the City. The General Plan Amendment will allow for revenues to be generated for the City from property and sales sources in the area, and will allow for the preservation of open space in the canyon and hillside areas. Therefore, the General Plan Amendment is consistent with City policies and is in the public interest. (b) The amendment to the Zoning Map is internally consistent with the General Plan and the adopted goals and policies of the City. The portion of the Zoning Map covering the project area is proposed to contain 25.6 acres of Low -Medium Density Residential, 9.8 acres of Office Professional, and 71.3 acres of Open Space. These zoning descriptions are consistent with the land use/zoning designation matrix of the City's Zoning Ordinance compared to the existing land uses. 3. The Planning Commission does hereby recommend approval of General Plan Amendment No. 2007-01, Pre -zoning No. 2007-01 and Negative Declaration No. 2007-01 as follows: . 2 GPA 2007-01 — Crestine Annexation (a) Incorporating the 106.7 -acre area south of Brea Canyon Cutoff Road and west of Highway CA — 57 and identified as all Assessor Parcel Numbers beginning with APN - 8269-011-, 8269-090-, 8269-091-, 8269-097-, and 8269-098-) into the City of Diamond Bar General Plan; (b) Modifying the Land use map, Table 1-3 of General Plan Land Use By Category, and the Land Use Element of the General Plan to reflect the annexation of the Crestline/Diamond Canyon area as shown in Exhibit "A"; (c) Modifying the Housing Element, Resource Management Element and the Public Heath and Safety Element to' reflect the annexation of the Crestline/Diamond Canyon area as shown in Exhibit "A", (d) Modifying the Zoning Map to reflect the annexation of the Crestline/Diamond Canyon area as shown in Exhibit "B". The Planning Commission shall: (a) Certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 22nd DAY OF MAY 2007, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. BY: Steve Nelson, Chairman I, Nancy Fong, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the Planning Commission of the City of Diamond Bar, at a regular meeting of the Planning Commission held on the 22nd day of May 2007, by the following vote: AYES: Commissioners: Wei, Lee, VC/Torng, Chair/Nelson NOES: Commissioners: None ABSENT: Commissioners: Nolan ABSTAIN: Commissioners: None ATTEST: Nan y ong, ecr ry 3 GPA 2007-01 — CresUine Annexation Re: GENERAL PLAN AMENDMENT 07 -XX A comprehensive review of the City of Diamond Bar General Plan (1995) had identified a number of areas in which text and graphics would need to be modified to reflect the annexation of the area into the City limits. These proposed changes are outlined below. Though other text throughout the General Plan ought to be revisited and updated in the near future, the proposed changes here are the minimum required to permit consistency between the Crestline Drive / Diamond Canyon Annexation Area and the City's General Plan. 1• LAND USE ELEMENT C. EXISTING CONDITIONS 1 • Residential Uses Diamond Bar is comprised of rolling hills and valleys between rapidly urbanizing freeway corridors (west and north) and the largely undisturbed Sphere of Influence (south). According to the California Department of Finance, the City has a total of ' ��18,196 dwelling units that presently house a population of `^� 59,722 residents (1.93 2006). The City is primarily residential. Single family detached units represent the majority of the City's housing stock. Approximately five percent of the single family units are on large, "rural" residential lots (one acre or more). In general, development densities are greater in the flatter portions of the City (west), while larger lots predominate in the hillside areas (east). IL HOUSING ELEMENT 1. INTRODUCTION A. COMMUNITY CONTEXT Demographic shifts are occurring in the City. In 1990, approximately half of Diamond Bar residents were white, one-quarter of the residents were Asian, and nearly one-fifth of residents were Hispanic. City. I, MO 3f the In 2000 approximately 42 percent of the residents were Asian 31 percent were white 18 Percent were Hispanic, and 5 percent were Black The City's population is aging; between 1980 and 4.990 2000, the median age for Diamond Bar increased from 27.5 years to 3.1--9-36.5 years. During the same period, adults between the ages of 35 and 64 increased significantly as a proportion of the population, from 31 percent in 1980 to 40 50 percent in 4990 2000, attracted by the many move -up housing opportunities in the City. The senior population also grew; the share of the population aged 65 years and above increased from o AatmowT 2 percent to 47_5 percent during the ten-year period. In terms of actual numbers, the senior population increased from approximately 600 persons in 1980 to fleaFly4,3490 4,200 persons in 4-499 2000. The City will continue to experience growth in its senior population as persons in their 50's and early 60's age in place. In contrast to the size of its population, Diamond Bar has a relatively small employment base; in 4-999-2005 there were approximately 44,49)0-16.400 jobs in the City. Major employers include Allstate Insurance, Travelers Insurance, South Coast Air Quality Management District, and the Walnut Valley Unified School District. While the City actually lost jobs during the early 1990's like many California communities hit by recession, SCAG projects a dramatic increase in employment between 2999-2005 and 2020. The City adopted a Redevelopment Plan in 1997 aimed at stimulating economic activity and job growth_ Diamond Bar offers a variety of housing choices. Single -family homes account for 85 percent of *ear4y over 18,000 total units while multifamily units including condominiums and apartments constitute 13 percent of the housing stock. The City also contains two mobile home parks which comprise the remaining 2 percent of the housing stock. The housing stock is generally in good physical condition. However, four older single -family neighborhoods with units constructed during the 1960's and 1970's are showing early signs of aging and defer`ed maintenance; these neighborhoods could be the focus for potential housing rehabilitation programs. The City has one assisted housing project, The Seasons-Diamond Bar Senior Apartments, providing nearly 150 senior housing units, 20 percent of which are reserved for lower income households. Housing prices for Diamond Bar remain relatively high with the median price single -family home at approximately $23-3;999 $659,000 and median price for condominiums at approximately $1-29;444 $374,000. These estimates are based primarily on resale of existing units; there Chas been very little new residential construction dfiwg ijnce the 19901980s. Although there are relatively few apartments in Diamond Bar, representative rent for a 2-bedroom apartment was $935 k) $ e, ,�� - 27541,400 to $2,000 per month. III. RESOURCE MANAGEMENT ELEMENT D. GOALS, OBJECTIVES, AND IMPLEMENTATION STRATEGIES Goal 1, Objective 1.1 Strategy 1.1.9 Work with the appropriate jurisdictions to protect remainine prominent ridges, slopes, and hilltops in and adjacent to the City and its Sphere of Influence, such as SEA 15, Tonner Canyon, the hills in the City of Industry, west of the 57 Freeway at Grand Avenue, the hills within the County of Los Angeles (Rowland Heights), west of the 57 Freeway, south of Brea Canyon Cutoff Road alone Crestline Drive and above the Diamond Canyon area, the portion of Tonner Canyon within the Chino Hills Specific Plan, and the portion of Tonner Canyon within the City of Brea (Orange County). IV. PUBLIC HEALTH AND SAFETY ELEMENT B. EXISTING CONDITIONS 4. Crime and Protection Services The level of major crime in Diamond Bar is presently half of that experienced in communities of comparable size_ The types of local crimes are typical of suburban communities in the Los Angeles region, including vandalism, traffic accidents, and theft. Protection services are provided under contract to the City by the Los Angeles County Sheriffs Department out of the AWflut 9 Dimas Walnut/Diamond Bar Regional Station. If emerRency situations arise in which Diamond Bar units need assistance additional units are readily available from the San Dimas and Indust ry Station units. The City is presently served by 2-s} 30 deputies and 18 patrol vehicles. The County maintains an average emergency response time of 4.5 minutes within the City: Diamond Bar will need additional protective services as it grows, although it may not need additional facilities within the City limits. The Firestone Boy Scout Ranch within the Sphere of Influence presently has private security. TABLE I-3 GENERAL PLAN LAND USE (BY CATEGORY Land Use Designations Permitted Density / Gross Acres Gross Acres Total Gross Intensity In the City In Sphere Acres Residential Designations RR Rural Residential (1 ac/du) 1,392 RL Low Density Residential a (p to 3 du./ac) 3,089 1,392 RLM Low -Medium Residential (up to 5 du/ac) 905838 3,089 RM Medium Density Residential (up to 12 du/ac) 275 S9S 838 RMH Medium High Residential (up to 16 du/ac) 197 275 RH High Density Residential (up to 20 du/ac) 197 66 66 Subtotal 5,9 5,857 5,857 Non -Residential Designations C General Commercial (.25 — 1 FAR) CO Commercial / Office (.25 — I FAR)178 172 63 172 OP Professional Office (.25 — 1 FAR) 468 63 I bight Industrial (.25 — 1 FAR) 93 468 178 93 Subtotal 496 506 496 506 Mixed Use Designations PA Planning Areas (see text) PA -1 PA -2 720 720 PA -3 401 401 PA -4 55 55 82 82 Subtotal 1,258 1,258 Other Designations(') PF Public Facilities W Water 27 27 F Fire 19 2 21 S School 1 1 PK Park 345 345 GC Golf Course 158 158 OS Open Space 178 178 PR Private Recreation 5-7-9 642 3-8 642 AG Agriculture15 1 du / 5 ac 0 15 Fwy /'.Major Roads 3,589 3,589 684 684 Total 4,5� 9.690 3,591 }g}74 13,281 (a) No F.A.R. or potential square footage has been identified for these categories due to the wide range quasi -public and recreational land use of uses permitted (e.g. civic center, schools, etc.) often part of large open space areas such as golf courses. and because buildings are LOS ANGELES COUNTY Legend [:::] Existing City Boundary r= J Proposed City Boundary Stream j \ 1,200 /!�\\ Feet N Source. Los Angeles County, GIS 2o05, Mr+t*(WJT J5-- �9' tj ca Gres line r, TT ..CX L _ I---1 i ALM LOS ANGELES COUNTY Legend [:::] Existing City Boundary r= J Proposed City Boundary Stream j \ 1,200 /!�\\ Feet N Source. Los Angeles County, GIS 2o05, Mr+t*(WJT J5-- �9' tj Land Designation ® Low -Medium Density (RLM) Office Professional (OP) Open Space (OS) Figure 3 Proposed City of Diamond Bar General Plan Land Use Designation ..CX f � l r v TI iF o� In 1, 9 'T�n Rd T f 1 I RA T att°� Land Designation ® Low -Medium Density (RLM) Office Professional (OP) Open Space (OS) Figure 3 Proposed City of Diamond Bar General Plan Land Use Designation T + 1 .7_� % - 7-F T - _ / � CITY OF DIAMOND BA4Z e J✓J ,' 1 J + ���; �� _ I I I � LOS ANGELES / -- COUNTY OS a+7 < ✓ �I 1 I y 19���Ow R \1 / n1- 1 Y' Legend Zoning District C,A Existing City Boundary ® Low/Medium Density Residential (RLM) r= J Proposed City Boundary M Office Professional (OP) Stream M Open Space (OS) Figure 5 ''Z°° IFeet Proposed City of Diamond Bar N JSSoource:Lo_s�7 Angeles Comly,GIS 2005. Zoning Map Initial Study and Draft Negative Declaration City of Diamond Bar Crestline Drive/Diamond Canyon Annexation May 1, 2007 Lead Agency: City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4178 Contact: Nancy Fong, AICP Planning Manager (909) 839-7030 Consultant to the City: EDA W, Inc. 8954 Rio San Diego Dr., Suite 610 �"t • c�`� San Diego, 92108 (619) 29 ]-]347 Section Table of Contents Page 1.0 INTRODUCTION.............................................................................................................................. 1-1 1.1 Purpose of Initial Study and Negative Declaration.............................................................. 1-3 1.2 Summary of Findings.............................................................................................................1-3 2.0 PROJECT DESCRIPTION.............................................................................................................. 2-1 2.1 Project Components................................................................................................................ 2-1 2.1 Project Purpose and Need...................................................................................................... 2-7 3.0 ENVIRONMENTAL SETTING..................................................................................................... 3-1 4.0 INITIAL STUDY/ENVIRONMENTAL ANALYSIS Aesthetics.............................................................................................................................................. 4-3 AgricultureResources.......................................................................................................................... 4-4 AirQuality ........................................................................................................................................... 4-4 BiologicalResources............................................................................................................................ 4-5 CulturalResources............................................................................................................................... 4-6 Geologyand Soils................................................................................................................................ 4-7 Hazards and Hazardous Materials ....................................................................................................... 4-8 Hydrologyand Water Quality............................................................................................................. 4-9 LandUse Planning and ............................................ ................ 4-10 MineralResources..............................................................................................................................4-11 Noise...............................................................................................................................................4-11 Populationand Housing..................................................................................................................... 4-12 PublicServices ..........................................................................................................—...................... 4-13 Recreation........................................................................................................................................... 4-14 Transportationand Traffic ................................................................................................................. 4-14 Utilitiesand Service Systems............................................................................................................. 4-15 Mandatory Findings of Significance ................................................................................................. 4-16 5.0 MANDATORY FINDINGS OF SIGNIFICANCE....................................................................... 5-1 6.0 NEGATIVE DECLARATION........................................................................................................ 6-1 7.0 REFERENCES...................................................................................................................................7-1 Crestline Drive/Diamond Canyon Annexation i City of Diamond Bar Environmental Documentation May 2007 LIST OF FIGURES Figure Table of Contents Page 1 Regional and Vicinity Map................................................................................................................. 1-2 2 Existing Los Angeles County General Plan Land Use Designation ................................................. 2-2 3 Proposed City of Diamond Bar General Plan Land Use Designation .............................................. 2-3 4 Existing Los Angeles County Zoning Map.................................................................................. 2-5 5 Proposed City of Diamond Bar Zoning Map............................................................................... 2-6 LIST OF TABLES Table 1 Land Use............................................................................................................................................. Page Crestline Drive/Diamond Canyon Annexation ii City of Diamond Bar Environmental Documentation May 2007 1.0: Introduction 1.0 Introduction This Initial Study evaluates and identifies the potential environmental impacts which may result from the proposed annexation of 106.7 acres of land within the County of Los Angeles to the City of Diamond Bar (proposed project). The proposed project is known as the Crestline Drive/Diamond Canyon Annexation (CD/DC Annexation). The City of Diamond Bar is adjacent to the proposed annexation area on its north, east and south. The San Bernardino County border is located approximately three miles east of the project area while the Orange County border is located approximately 1.2 miles south of the project area. Figure 1 depicts the location of the proposed project, which includes the following three main components: • An amendment to the City of Diamond Bar General Plan to reflect planned development consistent with current development in the project area; • A prezoning ordinance and amendment to the City of Diamond Bar Zoning Map to reflect City zoning consistent with current development in the project area; and • An annexation application to the Los Angeles County Local Agency Formation Commission (LAFCO). The proposed annexation is considered a project under the California Environmental Quality Act (CEQA), and the City of Diamond Bar is the Lead Agency for CEQA purposes. Section 21067 of the CEQA Guidelines defines a Lead Agency as the public agency that has the principal responsibility for carrying out or approving a project which may have a significant effect on the environment. The City of Diamond Bar has the principal responsibility for approving the proposed project; thus, the City will serve as the Lead Agency, and has the authority to oversee and complete the environmental review documentation and process for the proposed project. Lead agency name and address City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4178 Contact person and phone number Nancy Fong, AICP Planning Manager (909)839-7030 Los Angeles County LAFCO is responsible for reviewing, modifying, approving or disapproving requests for annexation (the proposed project). Crestline Drive/Diamond Canyon Annexation 1-1 City of Diamond Bar Environmental Documentation May 2007 I.O: Introduction 1.1 Purpose of Initial Study and Negative Declaration As part of the environmental review process for the proposed project, the City of Diamond Bar has authorized the preparation of an Initial Study. The Initial Study provides a basis for understanding whether there are environmental impacts associated with the proposed project and, if environmental impacts are likely to occur, whether such impacts could be significant. The purposes of the Initial Study, as stated in Section 15063 of the CEQA Guidelines, are as follows: • To provide the City of Diamond Bar with information to use as the basis for deciding whether to prepare an Environmental Impact Report (EIR) or Negative Declaration (ND) for the proposed project; • To enable the City of Diamond Bar to modify the proposed project, by reducing or eliminating any adverse impacts before an EIR is prepared, thereby enabling the proposed project to qualify for a negative declaration; • To assist in the preparation of an EIR, if one is required, by focusing the EIR on the effects determined to be significant; identifying effects determined not to be significant; and explaining reasons for determining that potentially significant effects would not be significant; • To identify whether a program EIR, tiering, or another appropriate process can be used for the analysis of the project's environmental effects; • To facilitate the environmental review of the project early in its design; • To provide documentation for findings in a Negative Declaration that the project would not have a significant effect on the environment; • To eliminate unnecessary environmental impact reports; and • To determine whether a previously prepared EIR can be used for the project. Based on the findings of the Initial Study, the City of Diamond Bar could then determine the subsequent environmental review needed for the proposed project. If the Initial Study shows that there is no substantial evidence, in light of the whole record, that the project may have a significant effect on the environment, the City of Diamond Bar would prepare a Negative Declaration. 1.2 Summary of Findings The environmental analysis conducted through the Initial Study indicates that the proposed project will not have a significant effect on the environment. As a result, a Negative Declaration has been prepared for the proposed project and is provided in Section 6.0. Crestline Drive/Diamond Canyon Annexation 1-3 City of Diamond Bar Environmental Documentation May 2007 g 'e 0 Co U C Cd cu CD co 0 .H U Y (0 1 m a 0 cu E �v O N .O G O G O __ M C, _ 'b U G O G N X co •.r 3t" my ;ejLL IRt a i 2.0: Project Description 2.0 Project Description This environmental document analyzes the annexation of 106.7 acres of land within unincorporated Los Angeles County to the City of Diamond Bar. The annexation includes the following three main components described in greater detail below: ■ General Plan Amendment ■ Prezoning ■ Annexation 2.1 Project Components 1. General Plan Amendment The project area has recently been approved by Los Angeles County LAFCO for inclusion in the City of Diamond Bar sphere of influence (SOI). That action represents the first step in completing annexation of the project area to the City. The City of Diamond Bar General Plan must be updated to reflect both the addition of the project area to the City's SOI, as well as the anticipated annexation. The County of Los Angeles General Plan currently designates the project area as Urban 2 and Open Space, as illustrated in Figure 2. The Urban 2 designation allows for development of 3.3-6.0 dwellings units per acre, while the Open Space designation is intended for a variety of conservation and recreation uses as specified in the Conservation and Open Space Element of the County of Los Angeles General Plan. Appropriate City of Diamond Bar General Plan land use designations were chosen to reflect the existing land uses in the project area. Land use designations appropriate to the project area are Low -Medium Density, Office Professional, and Open Space, as shown in Figure 3. The designation change proposed by the City of Diamond Bar does not include any changes in land use intensity and density, and no changes are anticipated. In addition to revising the City of Diamond Bar's General Plan Land Use Policy Map, all map figures in the General Plan will be modified to reflect the City boundary change. Additionally, General Plan text amendments will also be included where appropriate to reflect the City boundary change. 2. Prezoning As the project area is not currently under the jurisdiction of the City of Diamond Bar, zoning districts are currently not assigned to the project area. However, determination of appropriate zoning districts through "prezoning" is required by LAFCO as part ofthe annexation process. The zoning districts assigned to the project area, under the jurisdiction of the County of Los Angeles, are the Residential Planned District (RPD) zoning district, RPD -1-1.3U and RPD - 5000 -5.4U for the residential areas. The Manufacturing Planning District (MPD) is assigned to the church and commercial/industrial land uses. The Open Space (OS) district applies to k-ACM1111e uriveimamona Lanyon Annexation 2-1 City of Diamond Bar Environmental Documentation May 2007 4 �a o� c� Gm em m m Gmy :� Uce G� 1 1, Ip�a�°�dsaf g\Jd LOS ANGELES I 1 COUNTY • 5� �5 Running Branch Rd - m I0 Gmm QomU..-�a�a9SQa�tO�'R U., Legend C::] Existing City Boundary r= J Proposed City Boundary Stream ,,200 F_ Feet N %um Las Angeles County, GIS 2005. �d9e 0110, 0cea Land Designation >� Low -Medium Density (RLM) Office Professional (OP) Open Space (OS) Figure 3 Proposed City of Diamond Bar General Plan Land Use Designation 2.0: Project Description the undevelopable open spaces surrounding the developed areas. Figure 4 depicts the current County of Los Angeles zoning districts for the subject area. Based on the current development in the project area and existing City of Diamond Bar zoning districts, the most appropriate zoning districts or prezoning for the project area is Low/Medium Density Residential, Office Proressional, and Open Space. Figure 5 illustrates the proposed City of Diamond Bar zoning districts. 3. Annexation Procedures for annexation are generally described in Government Code Section 56650 et seq. In addition to following these procedures, the City of Diamond Bar will also comply with the written policies and procedures of the Los Angeles County LAFCO. The project area annexation process includes several steps. Key actions include the following: ■ Conduct a presubmittal meeting with the Los Angeles County LAFCC Executive Officer; • Compile information about the project area as required by Los Angeles County LAFCO application forms; ■ Complete a certified resolution; ■ Provide CEQA documentation; ■ Provide evidence that the City has prezoned the project area; • Present evidence that a satisfactory exchange of property tax has occurred (as described in Revenue and Taxation Code Sections 99 and 99.1); and ■ Pay the required processing fee. Figure 1 depicts the proposed annexation area of 106.7 acres of land within unincorporated Los Angeles County to the City of Diamond Bar. As part of the resolution process, a review of the provision of public services (Municipal Service Review) is required. This would include such services as police and fire protection, parks and recreation, libraries, water, wastewater, and storm drainage. The Municipal Service Review has been completed for the East San Gabriel Area which includes the project area. No changes in service providers or the provision of public services is anticipated with the proposed annexation. The proposed general plan amendment, prezoning and annexation actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the project area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Crestline Drive/Diamond Canyon Annexation 2-4 City of Diamond Bar Environmental Documentation May 2007 ---------------------------- Caly", Ridgy Legend C..7 Existing City Boundary r =I Proposed City Boundary Stream ,.Zoo Feet N Source: Los Angeles County, GIS 2005. eMiwy g1.210q Zoning District Residential Planned District (RPD -1-1.3U) M Residential Planned District (RPD -5000-5.4U) M Manufacturing Planned District (MPD) M Open Space (OS) Figure 4 Existing Los Angeles County Zoning Map i o \ i i i Ponsi iDr, i CITY OF �a cJe DIAMOND BAR Hca Cresthna Dr •� �c Q - 1 I •'` � Gac'� c a ego � •'`,. � �� a 1 •I I ��at��ndgat9\16 I I LOS ANGELES I 1 COUNTY �s oc D V� 0� Running Branch Rd �rto'N I - Jo I C,paP"n95P a MtvN eaR�d9 9� Legend Zoning District CA Existing City Boundary � Low/Medium Density Residential (RLM) �= J Proposed City Boundary � Office Professional (OP) Stream M Open Space (OS) ,,2oa ProFigure 5 r-- 1 Feet posed City of Diamond Bar N source, Los Angeles Cowty,GIS zou5 Zoning Map 2.0: Project Description 2.2 Project Purpose and Need The purpose of the project is to annex 106.7 acres of unincorporated Los Angeles County into the City of Diamond Bar. A greater portion of tax receipts generated in the project area would transfer to the City of Diamond Bar benefiting the City and residents, instead of being directed to Los Angeles County; but, the City would also assume responsibility for certain services currently provided by the County of Los Angeles. Crestline Drive/Diamond Canyon Annexation 2-7 City of Diamond Bar Environmental Documentation May 2007 3.0: Environmental Setti 3.0 Environmental Setting The project area consists of rolling hills and valleys ranging in elevation from approximately 700 to 1,000 feet above sea level. Similar to the project area, rolling hills and valleys dominate the surrounding terrain in the vicinity of the project area. The predominate land use to the north, east and northwest is detached single-family residential areas of similar character to the project area. Intermittent open space exists between some residential neighborhoods. The area to the south and west of the project area consists primarily of land that is currently undeveloped. Table 1 illustrates the land uses in the project area. The project area is developed primarily as a residential community of 151 single-family detached units. Two residential developments of differing character exist within the project area: 1) the north central portion of the project area contains 76 residential units built along a ridgeline; 2) the center of the project area contains a gated residential area with 75 units near the base of a canyon. These residential units comprise 25.6 acres of the project area, surrounded by 52.8 acres of open space. The project area also contains 3.4 acres of commercial/industrial use that houses a medical supply company (Biosense Webster), located in the southeastern portion of the project area. A church and associated parking lot occupies 6.4 acres, also located in the southeastern portion of the project area. The southernmost portion of the project area contains 18.5 acres of open space, equating to 71.3 total acres of open space for the project area. Table 1 Land Use Land Use UnitsT106.7 Residential 151 Commercial/Industrial -- Civic — Church -- O en S ace __ Total 151 The current population of the project area is approximately 575 residents. Regional roadways providing access to the Diamond Bar area are State Highways 57 and 60. Major roads in the vicinity of the project area include La Brea Canyon Cutoff Road to the north and east, and State Highway 57 (the Orange Freeway) to the east and south of the project area. The majority of public services for the project area are provided by neighboring jurisdictions. Los Angeles County provides police and fire protection services and also operates the library located within the City of Diamond Bar. Educational facilities are provided by the Pomona Unified and Walnut Valley Unified School Districts. Water and wastewater services are provided by the Walnut Valley Water District. Streets, and parks and recreation are provided by the City of Diamond Bar. Crestline Drive/Diamond Canyon Annexation 3-1 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis 4.0 Initial Study/Environmental Analysis The section of the document contains the Initial Study which evaluates the potential environmental impacts of the proposed project. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. ❑ Aesthetics ❑ Agriculture Resources ❑Air Quality ❑ Biological Resources ❑ Cultural Resources ❑ Geology/Soils ❑ Hazards & Hazardous Materials ❑ Hydrology/Water Quality ❑ Land Use/Planning ❑ Mineral Resources ❑ Noise ❑ Population/Housing ❑ Public Services ❑ Recreation ❑ Transportation/Traffic ❑ Utilities/Service Systems ❑ Mandatory Findings of Significance In each issue area of the Initial Study, there are four possible responses to each of the questions: • No Impact. The proposed project will not have any measurable environmental impact on the environment. • Less than Significant Impact. The proposed project will have the potential for impacting the environment, although this impact will be below thresholds that may be considered significant. • Less than Significant Impact with Mitigation: The proposed project will have potentially significant adverse impacts which may exceed established thresholds, although mitigation measures or changes to the proposed project's physical or operational characteristics will reduce these impacts to levels that arc less than significant. Measures that may reduce this impact are identified. • Potentially Significant Impact. The proposed project will have impacts that are considered significant and additional analysis is required to identify mitigation measures that could reduce these impacts to less than significant levels. When an impact is determined to be potentially significant in the preliminary analysis, the environmental issue will be subject to detailed analysis in an environmental impact report (EIR). EVALUATION OF ENVIRONMENTAL IMPACTS I) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources cited in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer is explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). Crestline Drive/Diamond Canyon Annexation q -t Environmental Documentation City of Diamond Bar May 2007 4.0: Initial Study/Environmental Analysis 2) All answers take account of the whole action involved, including oft -site as well as on-site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Where a particular physical impact is identified, the checklist answers indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The evaluation describes the mitigation measures, and briefly explains how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). Crestline Drive/Diamond Canyon Annexation 4_� Environmental Documentation City of Diamond Bar May 2007 4.0: Initial Study/Environmental Analysis I. AESTHETICS. Would the project: Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Have a substantial adverse effect on a ❑ ❑ ® ❑ scenic vista? b) Substantially damage scenic resources, including, but not limited to, trees, rock ❑ ❑ ® ❑ outcroppings, and historic buildings within a state scenic highway? C) Substantially degrade the existing visual or quality of the site and its ❑ ❑ ® El surroundings? d) Create a new source of substantial light or glare which would adversely affect ❑ ❑ ® ❑ day or nighttime views in the area? Discussion: a) -d) The project area contains views of natural slopes, canyons, and ridgelines. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Modifications and additions to existing homes in the project area as already allowed by the County Ordinance would not result in substantial impacts to scenic vistas, or visual character. The project area is located adjacent to State Route 57, which is eligible for designation as a scenic highway under the California Scenic Highway Program. However, the highway is not officially designated by the City of Diamond Bar or County of Los Angeles. Additionally, as the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Therefore, impacts associated with substantial damage to scenic resources within a scenic highway area would not occur. Existing sources of lighting within the project area include the residential communities, and parking lot lighting associated with the medical supply company and church. Headlights from vehicles traveling along project area roadways create glare. As no increase in density or intensity of land uses would occur, no new source of substantial light or glare would adversely affect day or nighttime views in the project area. Overall, no substantial new construction or development will occur in the project area that could cause a significant aesthetics impact. Implementation of the proposed project will result in a less than significant impact to aesthetics. -intuit unveiuiamona t-anyon Annexation 4-3 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis II. AGRICULTURE RESOURCES: In determining whether impacts to agricultural significance criteria established by the resources are significant environmental effects, applicable air quality management or air lead agencies may refer to the California pollution control district may be relied u to P y on P Agricultural Land Evaluation and Site With Less Than Assessment Model (1497) prepared by the Signiticant Less Than cant significant California Department of Conservation as an P Potentially with With Less Than optional model to use in assessing impacts on Significant Mitigation Significant No agriculture and farmland. Would the project. Impact Incorporation Impact Impact a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on ❑ ❑ 1171 ❑ the maps prepared pursuant to the ❑ projected air quality violation? Farmland Mapping and Monitoring C) Result in a cumulatively considerable net Program of the California Resources Agency, to a non-agricultural use? b) Conflict with existing zoning for ❑ ❑ ❑ agricultural use, or a Williamson Act attainment under an applicable federal or ❑ contract? ® ❑ state ambient air quality standard c) Involve other changes in the existing environment which, due to their ❑ 1:1location or nature, could result in ❑ conversion of Farmland, to a non- precursors)? agricultural use'? Discussion: a) -c) The project area is not used as farmland or designated as Prime Farmland, Unique Farmland or Farmland of Statewide Importance. Because the project area is already developed, no conversion of farmland to non- agricultural uses would occur. The project area is not zoned for agricultural use, nor is it under a Williamson Act contract. Therefore, impacts to existing zoning for agricultural use or a Williamson Act contract would not occur. Overall, implementation of the proposed project will result in no impact to agricultural resources. III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air Less Than Significant pollution control district may be relied u to P y on P Potentially With Less Than make the following determinations. Would the Signiticant Mitigation significant No project: Impact Incorporation Impact Impact a) Conflict with or obstruct implementation ❑ ❑ ® 1:1of the applicable air quality plan? b) Violate any air quality standard or contribute substantially to an existing or ❑ ❑ ® ❑ projected air quality violation? C) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or ❑ 1:1 ® ❑ state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? Crestline Drive/Diamond Canyon Annexation 4-4 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis d) Expose sensitive receptors to substantial E]❑ ® ❑ pollutant concentrations? C) Create objectionable odors affecting a 1:1❑ ® ❑ substantial number of people? Discussion: a) -e): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Therefore, no substantial new construction or development will occur that could cause a significant air quality impact. Overall, implementation of the proposed project will result in a less than significant impact to air quality. IV. BIOLOGICAL RESOURCES. Would the Less Than project: Significant (including, but not limited to, marsh, Potentially With Less Than ❑ vernal pool, coastal, etc.) through direct Significant Mitigation Significant No removal, filling, hydrological Impact Incorporation Impact Impact a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local ❑ ❑ ® ❑ or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any ❑ 1:1❑ riparian habitat or other sensitive natural community identified in local or regional ❑ ❑ ® ❑ plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? C) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, ❑ ❑ ® ❑ vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native ❑ ❑ ❑ resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? C) Conflict with any local policies or ordinances protecting biological ❑ 1:1❑ resources, such as a tree preservation policy or ordinance? Crestline Drive/Diamond Canyon Annexation 4-5 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis f) Conflict with the provisions of an adopted Habitat Conservation Plan, ❑ ❑ ® ❑ Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? Discussion: a) -f) The project area is not located within an area designated as sensitive habitat but does contain areas of open space that support native plants and animals. However, the project area is already developed consistent with the City's proposed General Plan and Zoning designations and no increase in density or intensity of land uses would occur. Modifications and additions to existing homes in the project area as already allowed by the County Ordinance or by City Ordinance following annexation, would have a less than significant impact on biological resources. The project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Any roadway and infrastructure maintenance and improvements would have a less than significant impact on biological resources. Therefore, no substantial new construction or development will occur in the project area that could cause a direct or indirect environmental impact to biological resources. Overall, implementation of the proposed project will result in a less than significant impact on biological resources. V. CULTURAL RESOURCES. Would the Less Than project: Significant Potentially With less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Cause a substantial adverse change in the significance of a historical resource as ❑ ❑ ❑ defined in § 15064.5? b) Cause a substantial adverse change in the ❑ ❑ ❑ significance of an archaeological resource pursuant to §15064.5? C) Directly or indirectly destroy a unique ❑ ❑ ❑ paleontological resource or site or unique geologic feature? d) Disturb any human remains, including ❑ ❑ ❑ those interred outside of formal cemeteries? Discussion: a) -d): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Therefore, no substantial new construction, development or additional land disturbance will occur that could cause substantial adverse change in the significance of a historical or archaeological resource. Additionally, the proposed project would not destroy a paleontological resource or geological feature or disturb human remains. Overall, implementation of the proposed project will result in no impact to cultural resources. Crestline Drive/Diamond Canyon Annexation 4-6 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis VI. GEOLOGY AND SOILS. Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. ii) Strong seismic ground shaking? iii) Seismic -related ground failure, including liquefaction? iv) Landslides? b) Result in substantial soil erosion or the loss of topsoil? c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off-site landslide, lateral spreading, subsidence, liquefaction or collapse? d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Ordinance (1994), creating substantial risks to life or property? e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? Crestline DriveMiamond Canyon Annexation 4-7 Environmental Documentation Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ® ❑ F1 El® ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ El El® ❑ ❑ ❑ ❑ ❑ ❑ ❑ City of Diamond Bar May 2007 4.0: Initial Study/Environmental Analysis Discussion: a) ii -iv)- c): The project area is not underlain by any known active or potentially active faults that would impact the proposed project. Thus, the potential for ground rupture due to faulting at the site is considered low. However the project area is located in the seismically active Southern California region. Several potentially active faults are located near the project area (Whittier, San Jose, Sierra Madre, and San Gabriel). Additionally, within the vicinity of the project area, there are existing historical and potential unstable hillside areas. The proposed project would not increase the exposure of people and structures to seismic groundshaking, seismic related ground failure, landslides, or unstable soils. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Modifications and additions to existing homes in the project area as already allowed by the County or City Ordinance would have a less than significant impact on these issue areas. a) i) -d -e The project area is not located within an Alquist-Priolo Earthquake Fault Zone area, or an area containing expansive soils. Additionally, the project area does not use septic systems for the disposal of wastewater. The proposed project would not have an impact on these issue areas. VII. HAZARDS AND HAZARDOUS MATERIALS. Would the project: Potentially Significant Impact a) Create a significant hazard to the public or the environment through the routine transport, use, ❑ or disposal of hazardous materials? b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the ❑ release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or ❑ waste within one-quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a ❑ result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport ❑ or public use airport, would the project result in a safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the project result in a safety ❑ hazard for people residing or working in the project area? g) Impair implementation of or physically ❑ interfere with an adopted emergency response plan or emergency evacuation plan? Crestline Drive/Diamond Canyon Annexation 4-8 Environmental Documentation Less Than Significant with Less Than Mitigation Significant Incorporation Impact ❑ ❑ ❑ ❑ No Impact El El City of Diamond Bar May 2007 4.0: Initial S h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent ❑ to urbanized areas or where residences are intermixed with wildlands? Discussion: /Environmental Analy� ❑ ® ❑ a) -c), g): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezonmg actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Therefore, no substantial new construction or development will occur that could cause a significant hazards and hazardous materials impact. d) -f) The project area is not included on a list of hazardous material sites and is not located within an airport land use plan or within two miles of a public airport or private airstrip. The proposed project would not have an impact on these issue areas. h) The project area is surrounded by vegetated slopes, ridgelines and canyons that increase the risk of wildland fires. However, no substantial new construction or development will occur with the proposed project that would increase the exposure of people or structures to wildland fires. The proposed project would have a less than significant impact on this issue area. VIII. HYDROLOGY AND WATER QUALITY. Less Than Would the project: significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Violate any water quality standards or waste ❑ ❑ ® El requirements? b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production ❑ ❑ ® ❑ rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in ❑ ❑ ® ❑ a manner which would result in substantial erosion or siltation on- or off-site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or ❑ ❑ ® ❑ substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off-site? Crestline Drive/Diamond Canyon Annexation 4-9 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis e) Create or contribute runoff water which would Less Than exceed the capacity of existing or planned stormwater drainage systems or provide ❑ ❑ ® ❑ substantial additional sources of polluted Potentially With Less Than runoff? Significant Mitigation Significant No f) Otherwise substantially degrade water quality? ❑ ❑ ® ❑ g) Place housing within a 100 -year flood hazard ❑ ❑ ❑ area as mapped on a federal Flood Hazard ❑ ❑ ® ❑ Boundary or Flood Insurance Rate Map or other flood hazard delineation map? h) Place within a 100 -year flood hazard area which would impede or redirect ❑ ❑ ® El flood flows? i) Expose people or structures to a significant risk of loss, injury or death involving flooding, El El ® El flooding as a result of the failure of a levee or dam? j) Inundation of seiche, tsunami, or mudflow? ❑ ❑ ® ❑ Discussion: a)-f):The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Therefore, the proposed project would not substantially alter any site drainage patterns or increase the amount of impervious surfaces contributing to increased runoff and degraded water quality. Additionally, the project does not propose additional land uses in the project area that would have an affect on water quality. g j): The project area is not located within a flood hazard area. Portions of the project area are located adjacent to slopes, canyons and ridgelines that could be susceptible to mudflows in the event of heavy rains. However, the project does not propose an increase in density or intensity of land uses or substantial new construction or development that would substantially increase the risk of mudflows. No substantial new construction or development will occur that could cause a significant hydrology and water quality impact. Overall, implementation of the proposed project will result in a less than significant impact to hydrology and water quality IX. LAND USE AND PLANNING. Would the Less Than project: Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Physically divide an established community? ❑ ❑ ❑ b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local ❑ ❑ ® ❑ coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? Crestline Drive/Diamond Canyon Annexation 4-10 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis c) Conflict with any applicable habitat conservation plan or natural community ❑ ❑ ❑ conservation plan? Discussion: a) Because the project area is already developed, no increase in density or intensity of land uses would occur. Therefore, the proposed project would not physically divide the project area and would not have an impact on this issue area. b) As the project area is currently not within the jurisdiction of the City, the City of Diamond Bar does not currently address the project area. However, the City of Diamond Bar will update its General Plan and prezone the area to reflect current development in the project area Therefore, the proposed project would not conflict with any land use plan or ordinance and would have a less than significant impact on this issue area. c) No habitat conservation plan or natural community conservation plan exists in the project area or within the vicinity of the project area. The proposed project would not have an impact on this issue area. X. MINERAL RESOURCES. Would the project: Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Result in the loss of availability of a known mineral resource that would be of value to the ❑ ❑ ❑ ❑ region and the residents of the state? b) Result in the loss of availability of a locally - important mineral resource recovery site ❑ F-1 ❑ delineated on a local general plan, specific ❑ ❑ ® ❑ plan or other land use plan? Discussion: a) -b): There are no known mineral resources in the vicinity of the project area. Additionally, the project area is not delineated as an important mineral resource recovery site. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Therefore, no substantial new construction or development will occur that could cause a significant mineral resources impact. Overall, implementation of the proposed project would not have an impact on mineral resources. XI. NOISE. Would the project result in: Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Exposure of persons to or generation of noise levels in excess of standards established in the ❑ ❑ ® ❑ local general plan or noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of excessive groundborne vibration or ❑ ❑ ® ❑ groundborne noise levels? c) A substantial permanent increase in ambient noise levels in the project vicinity above levels ❑ ❑ ❑ existing without the project? Crestline Drive/Diamond Canyon Annexation 4-11 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis d) A substantial temporary or periodic increase in Less Than ambient noise levels in the project vicinity significant above levels existing without the project? Potentially with Less Than e) For a project located within an airport land use Significant Mitigation Significant No plan or, where such a plan has not been Impact Incorporation Impact Impact adopted, within two miles of a public airport or ❑ public use airport, would the project expose people residing or working in the project area ® El to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people ❑ ❑ ❑ residing or working in the project area to ❑ ❑ ❑ excessive noise levels? Discussion: a) b) d): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Any temporary increases in ambient noise levels associated with modifications and additions to existing homes would be less than significant. Additionally, temporary increases in ambient noise levels associated with anv roadway and infrastructure maintenance and improvements would be less than significant because no substantial new construction or ongoing vehicular travel increases would occur. c): The proposed project would not cause a substantial permanent increase in ambient noise levels and would have no impact on this issue area. e -f): The project area is not located within an airport land use plan or within two miles of a public airport or private airstrip and would have no impact on this issue area. XII. POPULATION AND HOUSING. Would the Less Than project: significant Potentially with Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Induce substantial population growth in an area, either directly (for example, by proposing homes and businesses) or indirectly (for ® El example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of ❑ ❑ ❑ replacement housing elsewhere? c) Displace substantial numbers of people, necessitating the construction of replacement ❑ ❑ ❑ housing elsewhere? uresume uriveiuiamond Uanyon Annexation 4-12 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis Discussion: a) Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Modifications and additions to existing homes in the project area could increase household size and/or add population to the project area. However, any population growth to the project area would not be substantial and impacts regarding population growth would be less than significant. The project site is currently served by adequate infrastructure and no extension of infrastructure would occur. The impact of routine maintenance and improvements to roadways and infrastructure in the project area on population growth would be less than significant. b) -c): The proposed project would not displace existing housing or people, necessitating the construction of replacement housing. The proposed project would not have an impact on these issue areas. XIII. PUBLIC SERVICES Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered government facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? 0 El ® El Police protection? El El Schools? El Parks? 11 ® El Other public facilities? ❑ ❑ ® ❑ Discussion: a): Service providers such as the County of Los Angeles and Special Districts provide public services to the project area. The County of Los Angeles provides fire and police protection, which would continue upon implementation of the proposed project. The level of service is expected to remain at the same level as provided by the County. However, service levels could vary over time, depending on the funding of those services in the future, but would not cause service levels or response times to decrease to unacceptable levels. The proposed projects' impact to fire and police protection services would be less than significant. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Therefore, a need to increase the capacity of schools, parks or other public facilities to serve the project area is not anticipated. No changes in the provision of public services are anticipated with the proposed annexation. Overall, implementation of the proposed project will result in a less than significant public services impact. t-restime unve/Diamond Canyon Annexation 4-13 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis XIV. RECREATION Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial El physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of ❑ 1171❑ recreational facilities which might have an adverse physical effect on the environment? Discussion: a) -b): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur that would require the construction of additional parks or recreation facilities. Overall, implementation of the proposed project would not have an impact to recreation. XV. TRANSPORTATION/TRAFFIC. Would the Less Than project: Significant Potentially With Less Than Significant Impact Mitigation Incorporation Significant Impact No Impact a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street (i.e., result in a substantial ❑ El increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion ® El management agency for designated roads or highways? C) Result in a change in air traffic patterns, including either an increase in trafficEl® levels or a change in location that results ❑ in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible ❑ ® ❑ uses (e.g., farm equipment)? e) Result in inadequate emergency access? ® El f) Result in inadequate parking capacity? ® ❑ Crestline Drive/Diamond Canyon Annexation 4-14 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis g) Conflict with adopted policies, plans, or program supporting alternative 1:1 F1 ® F1transportation (e.g., bus turnouts, bicycle racks)? Discussion: a) -g): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. No substantial new construction or development will occur that could cause a substantial increase in vehicular trips or a significant transportation/traffic impact. Roadway improvements to existing roads may be completed in the future. However, these improvements would be expected to create safer conditions. Overall, implementation of the proposed project will result in a less than significant transportation/traffic impact. XVI. UTILITIES AND SERVICE SYSTEMS. Less Than Would the project: Significant Potentially with Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact a) Exceed wastewater treatment requirements of the applicable Regional ❑ ❑ ® ❑ Water Quality Control Board? b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing ❑ ❑ ® ❑ facilities, the construction of which could cause significant environmental effects? C) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the ❑ ❑ ® ❑ construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from existing❑ El® ❑ entitlements and resources, or are new or expanded entitlements needed? e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has ❑ ❑ ® ❑ adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? f) Be served by a landfill with sufficient permitted capacity to accommodate the ❑ ❑ ® ❑ project's solid waste disposal needs? g) Comply with federal, state, and local statutes and regulations related to solid ❑ ❑ ® ❑ waste? Crestline Drive/Diamond Canyon Annexation 4-15 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Anal Discussion: a) -g): The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezomng actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Routine maintenance and improvements to utilities and service systems within the project areas will need to occur with or without the proposed project. However, the impacts of maintenance and improvements to utilities and service systems would be less than significant. Other than maintenance and improvements., no changes in utilities and service systems are anticipated with the proposed annexation. Overall, implementation of the proposed project will result in a less than significant impact to utilities and service systems. XVII. MANDATORY FINDINGS OF Less Than SIGNIFICANCE significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a ❑ ❑ ® ❑ plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when ❑ ❑ ® ❑ viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c) Does the project have environmental effects which will cause substantial ❑ ❑ ® ❑ adverse effects on human beings, either directly or indirectly? Crestline Drive/Diamond Canyon Annexation 4-16 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis Discussion: a) As discussed above, the proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed annexation, general plan amendment, and prezoning actions are intended to reflect the existing land uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Therefore, no substantial new construction or development will occur that could cause a significant environmental impact. b) The population in the East San Gabriel Valley is expected to increase by approximately 1.1 percent or 240,000 by 2025. Unincorporated areas are likely to experience the most growth, such as the undeveloped land located to the south and southwest of the project area, which could experience residential development in the future. However, the project area is fully developed and not expected to add substantial additional population. Based on the analysis in the Initial Study and above, the proposed project would not result in individually limited but cumulatively considerable impacts. c) The issue areas analyzed through this Initial Study have found no environmental issues that would cause substantial adverse effects. Therefore, implementation of the proposed project would have a less than significant impact on the environment. Crestline Drive/Diamond Canyon Annexation 4-17 City of Diamond Bar Environmental Documentation May 2007 4.0: Initial Study/Environmental Analysis DETERMINATION: On the basis of this initial evaluation: ® I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. ❑ I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. ❑ I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. ❑ 1 find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. J I find that although the proposed project could have a significant effect on the environment, since all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, (b) have been avoided or mitigated pursuant to that earlier EIR, and (c) a finding and statement of overriding considerations have been adopted for unavoidable significant impacts identified in that earlier EIR, including revisions or mitigation measures that are impo5F�upon oposed project, nothing further is required. ... ..u., ...... a gvii r wicxuuvu Environmental Documentation City of Diamond Bar May 2007 5.0: Mandatory Findings of Significance 5.0 FINDINGS The environmental analysis in Section Four of this Initial Study indicates that the proposed project would not have the potential for significant adverse environmental impacts. The following findings can be made regarding the mandatory findings of significance set forth in Section 15065 of the CEQA Guidelines, as based on the results of this environmental assessment: • The proposed project would not have the potential to degrade the quality of the environment and would not reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self' -sustaining levels, threaten to eliminate a plant or animal community, or reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory. • The proposed project would not have the potential to achieve short-term goals at the expense of long- term environmental goals. • The proposed project would not have environmental impacts, which are individually limited but cumulatively considerable, when considering planned or proposed development in the immediate vicinity of the site. The proposed project would not cumulatively lead to significant adverse impacts, when added to proposed, planned, or anticipated development in the area. The proposed project would not I humans, either directly or indirectly. The City of Diamond Bar has determined that the proposed project would not have significant adverse impacts on the environment and no additional environmental analysis is warranted. The City of Diamond Bar intends to adopt a Negative Declaration for the proposed annexation of 106.7 acres within Los Angeles County to the City of Diamond Bar. ............ ..y .,u —1VNuuun Environmental Documentation City of Diamond Bar May 2007 DRAFT NeuntivP I /PAnrnf;n" DRAFT Negative Declaration TO WHOM IT MAY CONCERN: Pursuant to the California Environmental Quality Act of 1970 (CEQA) and the State CEQA Guidelines, the City of Diamond Bar has made an Initial Study of possible environmental impacts of the following -described project: APPLICANT: City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4178 APPLICATION: The proposed project is known as the Crestline Drive/Diamond Canyon Annexation (CD/DC Annexation) and proposes an annexation of 106.7 acres within the County of Los Angeles to the City of Diamond Bar (project area). LOCATION: The project area is located in unincorporated territory in the southeastern portion of Los Angeles County adjacent to the City of Diamond Bar on the north, east and south. The San Bernardino County border is located approximately three miles east of the project area while the Orange County border is located approximately 1.2 miles south of the project area. DESCRIPTION OF PROPOSED PROJECT: The project proposes the annexation of 106.7 acres located in unincorporated territory in the southeastern portion of Los Angeles County adjacent to the City of Diamond Bar on the north, east and south. The project area is developed with 25.6 acres of land with 151 single family residential units, 3.4 acres of commercial/industrial uses, 6.4 acres of civic uses, and 71.3 acres of open space. The project contains three main components: • An amendment to the City of Diamond Bar General Plan to reflect planned development consistent with existing development in the project area; • A prezoning ordinance and amendment to the City of Diamond Bar Zoning Map to reflect City zoning consistent with current development in the project area; and • An annexation application though the Los Angeles County Local Agency Formation Commission (LAFCO). MITIGATION MEASURES Included in the Proposed Project to Avoid Potentially Significant Effects (if required): NONE INCLUSION OF MITIGATION MEASURES AS PART OF PROJECT: I, as applicant/authorized agent, have reviewed the mitigation measures noted above and agree to include 4d me part of this project: Signed: Dated: 2 DRAFT Negative Declaration FINDINGS: It has been found that this project, as described and proposed to be mitigated herein, will not have a significant effect on the environment and that an environmental impact report (EIR) is, therefore, not required. A brief statement of reasons supporting such findings is as follows: The proposed project includes the annexation of 106.7 acres of currently developed land within unincorporated Los Angeles County to the City of Diamond Bar. The proposed general plan amendment, prezoning, and annexation actions are intended to reflect the existing Iand uses and ongoing provision of services by various jurisdictions to the area. Because the project area is already developed consistent with the City's proposed General Plan and Zoning designations, no increase in density or intensity of land uses would occur. Additionally, the project site is currently served by adequate infrastructure and no extension of infrastructure would occur. Therefore, no substantial new construction or development will occur that could cause a significant environmental impact. Overall, implementation of the proposed project will not have a significant effect on the environment. Public Inquiry: Any person may object to dispensing with such EIR or respond to the findings herein. Information relating to the proposed project is on file in the office of the Planning Department at the address shown below. Any person wishing to examine or obtain a copy of that information or this document, or seeking information as to the time and manner to so object or respond, may do so by inquiring at said office during regular business hours. A copy of the Initial Study is attached hereto. Proposed Negative Declaration Date: MAY 9 200 -7 Negative Declaration Review Period Ends: 10 M15— I i 7 C�n-7 Nancy Fong, AICP, Planning Manager City of Diamond Bar Planning Department 21825 Copley Drive Diamond Bar, CA 91765-4178 By Nancy Fong, AICP Planning Manager AGENCY CONSULTATION REQUIRED: Yes No AGENCIES CONSULTED: STATE CLEARINGHOUSE NUMBER (if required): N c *. F_ INITIAL STUDY PREPARED BY: _ C I DATE POSTED: ?*1AY a. n m7 DATE OF NOTICE TO PUBLIC: _ kf - =-r- 1+111) I" f4Y l6, _t j CcttY CaxlfJ 7.0: References 7.0 References The following documents were referenced in the preparation of this Environmental Document: Burr Consulting. East San Gabriel Valley Final Municipal Service Review. July 5, 2005. City of Diamond Bar. General Plan. July 25, 1995. City of Diamond Bar. Municipal Code. Retrieved from http://www.municode.com/resources/gateway.asp?sid=5&12id=l 2790 on September 13, 2006. County of Los Angeles. General Plan. November 25, 1980. County of Los Angeles. GIS Map Data. Retrieved from <http://regionailzis.co.1a.ca.us/imf/sites/GISNET pub/isp/launch iso> on September 14, 15, and 25, 2006. County of Los Angeles. Municipal Code. Retrieved from <http://ordlink.com/codes/lacounty/ DATA/TITLE22/index html> on September 13, 2006. Southern California Association of Governments. Growth Projections. Retrieved from <http://www.scap,.ca.gov/forecast/downloads/2004GF.xls> on September 20, 2006. Crestline Drive/Diamond Canyon Annexation 7-1 City of Diamond Bar Environmental Documentation May 2007 3338 Diamond Canton Road • Diamond Bar, CA 91765 • (909) 595-3399 May 2, 2007 To: The City Council of Diamond Bar Dear Friends, In regards to the general plan to amend and include the approval of the General Plan 207-01 and incorporate this parcel into the city of Diamond Bar, the members and staff of Diamond Canyon Christian Church heartily encourage such an inclusion. This parcel is adjacent to Diamond Bar, identifies with Diamond Bar, and would be a beautiful addition to the city of Diamond Bar Furthermore, in almost every way, it considers itself apart of the Diamond Bar community. We would be very happy to be included officially in the city of Diamond Bar. We see it as providing a much more effective and efficient government of our area. We would like to applaud the plan to incorporate this area and give our endorsement of such an inclusion. May God bless ou, Ja es . Price nior Pastor EXALT • EVANGELIZE • EDIFY • EMBRACE esus said, " J)ic T nvt telt �ou tkxt i f' vu betieye�, �m41aoUtc see tTva 9lor� of�oc�?" John11:K KAREN M. JOHNSON March 8, 2007 Ms. Nancy Fong City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 Re: Annexation of Crestline Drive Area Dear Ms. Fong: I am an attorney who resides in the proposed annexation area. I am a native resident of Diamond Bar. I have lived in the City for 34 years. My parents resided in the City as well. I was born and raised here. I attended junior high and high school in Diamond Bar. My children are now third generation Diamond Bar residents. On March 1, 2007, I purchased my home new from Taylor Woodrow builders. At the time of purchase, I was assured that the home was within the boundaries of the City of Diamond Bar and Walnut Valley School District. I would not have purchased my home otherwise. My daughter is enrolled to attend Kindergarten at Castle Rock Elementary in the fall. It is of vital importance to me that my home remains within the boundaries of the City of Diamond Bar and that my children attend schools within the Walnut Valley School District. If my home is deemed to be outside the City of Diamond Bar and Walnut Valley School District, I will be forced to sell my home and relocate within the City. In that event, I will suffer a substantial loss in real estate value, as well as realtor fees and increased property taxes. I am in favor of the City of Diamond Bar accepting the Crestline area into the City of Diamond Bar. Please not hesitate to contact me with any questions or concerns. Sincerely, =' Karen M. Johnson ewopr*r 656 OAK CREST DRIVE, DIAMOND BAR, CA 91165 PHONE: (909) 598-8447 CITY COUNCIL RESOLUTION NO. 2007 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING GENERAL PLAN AMENDMENT NO. 2007-01 AND NEGATIVE DECLARATION NO. 2007-02 — A REQUEST TO ANNEX 106.7 ACRES OF LAND INTO THE CITY, ESTABLISH THE LAND USE DESIGNATION OF 25.6 ACRES LOW MEDIUM RESIDENTIAL, 9.8 ACRES OFFICE PROFESSIONAL AND 71.3 ACRES OPEN SPACE CONSISTENT WITH THE EXISTING USES AND AMEND VARIOUS SECTIONS OF THE GENERAL PLAN TEXT TO REFLECT THE CHANGE, FOR THE CRESTLINE/DIAMOND CANYON AREA LOCATED AT SOUTH SIDE OF BREA CANYON CUTOFF AND WEST OF SR 57 (ASSESSORS PARCEL NUMBERS 8765-005-01, 8765-005- 02, 8765-005-03, 8765-005-07, AND PORTIONS OF 8765-005-905, 8763-026-907, AND 8763-026-901). A. RECITALS The City of Diamond Bar desires to annex approximately 106.7 acres of territory within its Sphere of Influence located south of Brea Canyon Cutoff Road and west of Highway CA -57, and identified as all Assessor Parcel Numbers beginning with 8269-011-, 8269-090-, 8269-091-, 8269-097-, and 8269-098-; 2. The proposal for annexation is considered a Project under the California Environmental Quality Act (CEQA), and pursuant to Section 15063 et seq., an Initial Study was prepared and the Project was found to have no significant environmental effects. Pursuant to CEQA Guidelines Section 15070 et seq., on May 2, 2007, a notice of intent to adopt a Negative Declaration was circulated with the review period ending on June 19, 2007; 3. Public hearing notices for the City Council meeting of June 19, 2007 were mailed to approximately 245 property owners within a 1,000 -foot radius of or within the Project boundaries. Notification of the public hearing for this action was provided in the San Gabriel Valley Tribune and Inland Valley daily Bulletin newspapers; 4. On May 22, 2007, the Planning Commission of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the application, and approved Resolution No. 2007-27 recommending the City Council approve General Plan Amendment No. 2007-01; 5. The City Council has determined that the proposed General Plan amendment represents a consistent, logical, appropriate and rational land use designation and implementing tool that furthers the goals and objectives of the City General Plan; 6. The documents and other materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21865 Copley Drive, Diamond Bar, CA 91765. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A of this Resolution are true and correct. 2. The City Council hereby finds, as required by Municipal Code Section 22.70.050, as follows: (a) The amendment to the General Plan is internally consistent with the adopted goals and policies of the City and is in the public interest. General Plan Amendment No. 2007-01 will permit residential, office professional, and open space uses conforming to existing uses under the County of Los Angeles Zoning Map. The General Plan Amendment is consistent with the goals and objectives of the General Plan, and will satisfy necessary actions for annexation of the territory into the City. The General Plan Amendment will allow revenue to be generated for the City from property and sales sources in the area, and will allow for the preservation of open space in the canyon and hillside areas. Therefore, the General Plan Amendment is consistent with City policies and is in the public interest. 3. Based on the above findings and conclusions set forth, this City Council does hereby approve General Plan Amendment No. 2007-01 and Negative Declaration No. 2007-02, incorporating the 106.7 -acre area south of Brea Canyon Cutoff Road and west of Highway CA -57 (identified as all Assessor Parcel Numbers beginning with 8269-011-, 8269-090-, 8269-091-, 8269-097-, and 8269-098-) into the City of Diamond Bar General Plan, as shown in Exhibit "A" attached hereto and incorporated by reference herein. 4. The General Plan Amendment No. 2007-01 shall not take effect unless Ordinance No. xx (2007) is approved an in effect. 5. The General Plan Amendment No. 2007-01 shall not take effect unless Los Angeles County LAFCO has approved the reorganization of territory under the Cortese -Knox -Hertzberg Local Government Reorganization Act. 6. The General Plan Amendment No. 2007-01 shall take effect 30 days from the date of approval of this Resolution, or approval by the Los Angeles County LAFCO, whichever is later. The City Clerk shall: (1) Certify to the adoption of this Resolution; and (2) Amend the General Plan to reflect the proposed annexation territory and land use designations. APPROVED AND ADOPTED THIS 19TH DAY OF JUNE 2007, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. AN Steve Tye, Mayor I, Tommye Crfbbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June 2007, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: ABSTAIN: Councilmembers: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar ORDINANCE NO. XX (2007) AN ORDINANCE OF THE CITY OF DIAMOND BAR APPROVING PRE -ZONING NO. 2007-01 AND NEGATIVE DECLARATION NO. 2007-02 — A REQUEST TO ANNEX 106.7 ACRES OF LAND INTO THE CITY AND ESTABLISH A PRE -ZONING FOR 25.6 ACRES OF LOW MEDIUM DENSITY RESIDENTIAL DISTRICT (RLM), 9.8 ACRES OF OFFICE PROFESSIONAL DISTRICT (OP) AND 71.3 ACRES OF OPEN SPACE DISTRICT (OS) CONSISTENT WITH THE EXISTING USES FOR THE CRESTLINE/DIAMOND CANYON AREA, LOCATED AT SOUTH SIDE OF BREA CANYON CUTOFF AND WEST OF SR 57 (ASSESSORS PARCEL NUMBERS 8765-005-01, 8765-005-02, 8765-005-03, 8765-005-07, AND PORTIONS OF 8765-005-905, 8763-026-907, AND 8763-026-901). A. RECITALS The City of Diamond Bar desires to annex approximately 106.7 acres of territory within its Sphere of Influence located south of Brea Canyon Cutoff Road and west of Highway CA -57, and identified as all Assessor Parcel Numbers beginning with 8269-011- , 8269-090-, 8269-091-, 8269-097-, and 8269-098-. 2. The proposal for annexation is considered a Project under the California Environmental Quality Act (CEQA), and pursuant to Section 15063 et seq., an Initial Study was performed and the Project was found to have no significant environmental effects. Pursuant to CEQA Guidelines Section 15070 et seq., on May 2, 2007, a notice of intent to adopt a Negative Declaration was circulated with the review period ending on June 19, 2007; 3. Public hearing notices for the City Council meeting of June 19, 2007 were mailed to approximately 245 property owners within a 1,000 foot radius of or within the Project boundaries. Notification of the public hearing for this action was provided in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers; 4. On May 22, 2007, the Planning Commission of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the application, and approved Resolution No. 2007-27 recommending the City Council approve Pre -zoning No. 2007-01; 5. The City Council has determined that the proposed Pre -zoning represents a consistent, logical, appropriate and rational land use designation and implementing tool that furthers the goals and objectives of the City General Plan; 6. The documents and other materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21825 Copley Drive, Diamond Bar, CA 91765. B. ORDINANCE NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A of this Ordinance are true and correct. 2. The City Council does hereby find, as required by Municipal Code Section 22.70.050 and in conformance with California Government Code Section 65853 and 65860 is consistent with the General Plan, as follows: (a) The amendment to the Zoning Map is internally consistent with the General Plan and the adopted goals and policies of the City. (b) That portion of the Zoning Map covering the project area is proposed to contain 25.6 acres of Low -Medium Density Residential, 9.8 acres of Office Professional, and 71.3 acres of Open Space. These zoning descriptions are consistent with the land use/zoning designation matrix of the City's Zoning Ordinance compared to the existing land uses. 3. Based on the above findings and conclusions set forth, this City Council does hereby approve Pre -zoning No. 2007-01 and Negative Declaration No. 2007-02 as requires by Municipal Code Section 22.70.050 and in conformance with California Government Code Section 65853 and 65860, subject to the following conditions of approval. 4. The Zoning Map shall be amended to incorporate the 106.7 -acre area south of Brea Canyon Cutoff Road and west of Highway CA -57 with 25.6 acres of Low -Medium Density Residential District, 9.8 acres of Office Professional District and 71.2 acres of Open Space District and as shown in Exhibit "A" attached hereto and incorporated by reference herein. 5. Pre -zoning shall not take effect unless General Plan Amendment 2007-01 is approved and in effect. 6. The Pre -zoning shall not take effect unless Los Angeles County LAFCO has approved the reorganization of territory under the Cortese - Knox -Hertzberg Local Government Reorganization Act. The City Clerk shall: (1) Certify the adoption of this Ordinance; and (2) Reflect the changes in Pre -zoning No. 2007-01 to the City's Zoning Map. APPROVED AND ADOPTED THIS 19TH DAY OF JUNE 2007, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY: Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was duly introduced and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June 2007, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: ABSTAIN: Councilmembers: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar i - r 4;)_ , p`a�0 ca resiIl' Dr/ r i T ii 1L, I � I LOS ANGELES COUNTY Legend [::] Existing City Boundary r= J Proposed City Boundary Stream 1,2oo Feet N Source: Los Angeles Count, GIS 2005. Land Designation ® Low -Medium Density (RLM) Office Professional (OP) Open Space (OS) Figure 3 Proposed City of Diamond Bar General Plan Land Use Designation W& Ir _A�_j p`a�0 - ii 1L, . o9'�41 y RA Land Designation ® Low -Medium Density (RLM) Office Professional (OP) Open Space (OS) Figure 3 Proposed City of Diamond Bar General Plan Land Use Designation W& Ir _A�_j CITY OF DIAMOND BAR GENERAL PLAN AMENDMENT 2007-001 A comprehensive review of the City of Diamond Bar General Plan (1995) had identified a number of areas in which text and graphics would need to be modified to reflect the annexation of the Crestline Drive / Diamond Canyon Annexation Area into the City limits. These proposed changes are outlined below in strikeout/underline, and embedded into the full document. The proposed text changes here are the minimum required to permit consistency between the Crestline Drive / Diamond Canyon Annexation Area and the City's General Plan. Graphics changes are reflected on the figures in the revised complete General Plan. 1• LAND USE ELEMENT C. EXISTING CONDITIONS Residential Uses Diamond Bar is comprised of rolling hills and valleys between rapidly urbanizing freeway corridors (west and north) and the largely undisturbed Sphere of Influence (south). According to the California Department of Finance, the City has a total of 17,813 18,196 dwelling units that presently house a population of 545 59,722 residents (4993 2006). The City is primarily residential. Single family detached units represent the majority of the City's housing stock. acre or more). In general, development densities are greater i (west), while larger lots predominate in the hillside areas (east). Approximately five percent of the single family units are on large, "rural" residential lots (one n the flatter portions of the City II. HOUSING ELEMENT 1. INTRODUCTION A. COMMUNITY CONTEXT Demographic shifts are occurring in the City. In 1990, approximately half of Diamond Bar residents were white, one-quarter of the residents were Asian, and nearly one-fifth of residents were Hispanic. unl,1-- In-2000,approxirnatel 42 Percent of the residents were Asian 31 percent were white 18 percent were Hispanic and 5 Percent were Black City of Diamond Bar General Plan Amendment 2007-01 C page 1 OXM61 " t 2007 2 The City's population is aging; between 1980 and 499A 2000, the median age for Diamond Bar increased from 27.5 years to 344L36.5 years. During the same period, adults between the ages of 35 and 64 increased significantly as a proportion of the population, from 31 percent in 1980 to 48 50 percent in 4.998 2000, attracted by the many move -up housing opportunities in the City. The senior population also grew; the share of the population aged 65 years and above increased from 2 percent to 4-7_5 percent during the ten-year period. In terms of actual numbers, the senior population increased from approximately 600 persons in 1980 to ��, 2moo 4,200 persons in 4WO 2000. The City will continue to experience growth in its senior population as persons in their 50's and early 60's age in place. In contrast to the size of its population, Diamond Bar has a relatively small employment base; in 4 90-2005 there were approximately 44;800-16.400 jobs in the City. Major employers include Allstate Insurance, Travelers Insurance, South Coast Air Quality Management District, and the Walnut Valley Unified School District. While the City actually lost jobs during the early 1990's like many California communities hit by recession, SCAG projects a dramatic increase in employment between 2888-2005 and 2020. The City adopted a Redevelopment Plan in 1997 aimed at stimulating economic activity and job growth. Diamond Bar offers a variety of housing choices. Single-family homes account for 85 percent of near4y over 18,000 total units while multifamily units including condominiums and apartments constitute 13 percent of the housing stock. The City also contains two mobile home parks which comprise the remaining 2 percent of the housing stock. The housing stock is generally in good physical condition. However, four older single-family neighborhoods with units constructed during the 1960's and 1970's are showing early signs of aging and defer`ed maintenance; these neighborhoods could be the focus for potential housing rehabilitation programs. The City has one assisted housing project, The Seasons -Diamond Bar Senior Apartments, providing nearly 150 senior housing units, 20 percent of which are reserved for lower income households. Housing prices for Diamond Bar remain relatively high with the median price single-family home at approximately ""� $659.000 and median price for condominiums at approximately $424;800 1374,000. These estimates are based primarily on resale of existing units; there Chas been very little new residential constructiong-since the 4498s -1980s. fef- mare than here are relatively few apartments in Diamond Bar, representative rent for a 2 -bed oorn apartment was $93 ` to $1,27541,400 to $2,000 per month. III. RESOURCE MANAGEMENT ELEMENT D. GOALS, OBJECTIVES, AND IMPLEMENTATION STRATEGIES Goal 1, Objective 1.1 Strategy 1.1.9 Work with the appropriate jurisdictions to protect rernainine prominent ridges, slopes, and hilltops in and adjacent to the City and its Sphere of Influence, such City of Diamond Bar General Plan Amendment 2007-01 page 2 June 2007 as SEA 15, Tonner Canyon, the hills in the City of Industry, west of the 57 Freeway at Grand Avenue, the hills within the County of Los Angeles (Rowland Heights), west of the 57 Freeway, south of Brea Canyon Cutoff Road along Crestline Drive and above the Diamond Canyon area, the portion of Tonner Canyon within the Chino Hills Specific Plan, and the portion of Tonner Canyon within the City of Brea (Orange County). IV. PUBLIC HEALTH AND SAFETY ELEMENT B. EXISTING CONDITIONS 4. Crime and Protection Services The level of major crime in Diamond Bar is presently half of that experienced in communities of comparable size. The types of local crimes are typical of suburban communities in the Los Angeles region, including vandalism, traffic accidents, and theft. Protection services are provided under contract to the City by the Los Angeles County Sheriffs Department out of the Dimas Walnut/Diamond Bar Regional Station. If emergency situations arise in which Diamond Bar units need assistance additional units are readily available from the San Dimas and Indust ry Station units. The City is presently served by 2-9 30 deputies and 18 patrol vehicles. The County maintains an average emergency response time of 4.5 minutes within the City: Diamond Bar will need additional protective services as it grows, although it may not need additional facilities within the City limits. The Firestone Boy Scout Ranch within the Sphere of Influence presently has private security. City of Diamond Bar General Plan Amendment 2007-01 page 3 June 2007 TABLE I-3 GENERAL PLAN LAND USE (BY CATEGORY) (a) No F.A.R. or potential square footage has been identified for these quasi -public and recreational land use categories due to the wide range of uses permitted (e.g. civic center, schools, etc.) and because buildings are often part of large open space areas such as golf courses. General Plan Amendment 2007-01 page 4 June 2007 Land Use Designations Permitted Density / Gross Acres Gross Acres Total Gross Intensity In the City In Sphere Acres Residential Designations RR Rural Residential (1 ac/du) 1,392 RL Low Density Residential (up to 3 du/ac) 3,089 1,392 RLM Low -Medium Residential (up to 5 du/ac) 80-5 838 3,089 RM Medium Density Residential (up to 12 du/ac) 275 994838 RMH Medium High Residential (up to 16 du/ac) 197 275 RH High Density Residential (up to 20 dulac) 66 197 66 Subtotal `� 5,857 4-,9-14 5,857 Non -Residential Designations C General Commercial (.25 – 1 FAR) 172 CO Commercial / Office (.25 – 1 FAR) 63 172 OP Professional Office 1 (.2S – 1 FAR) .1b8 178 63 X68 178 Light Industrial (.25 – 1 FAR) 93 93 Subtotal 496506 — 496 506 Mixed Use Designations PA Planning Areas (see text) PA -1 PA -2 720 720 PA -3 401 401 PA -4 55 55 82 82 Subtotal 1,258 1,258 Other Designations(') PF Public Facilities W Water 27 27 F Fire 19 2 21 S School 1 1 PK Park 345 345 GC Golf Course 158 158 OS Open Space 178 178 PR Private Recreation 378 642 5-78 64215 AG Agriculture Fwy /Major Roads 1 du / 5 ac 0 3,589 15 3,589 684 684 Total 974849,690 690 3,591 :�A=281 (a) No F.A.R. or potential square footage has been identified for these quasi -public and recreational land use categories due to the wide range of uses permitted (e.g. civic center, schools, etc.) and because buildings are often part of large open space areas such as golf courses. General Plan Amendment 2007-01 page 4 June 2007 Legend C"A Existing City Boundary r= 1 Proposed City Boundary Stream ,,zoo Feet N Source. Los Angeles County, GIS 2005, lY -, CITY OF 'DIAMOND BAk � oc O` �o3F I is I o prem .; L �gLnOh Rd.- _OCP F� ✓ - ,.� 6Fa Zoning District ® Low/Medium Density Residential (RLM) = Office Professional (OP) = Open Space (OS) Figure 5 Proposed City of Diamond Bar Zoning Map i o aro a J �i IIS LOS ANGELES COUNTY Legend C"A Existing City Boundary r= 1 Proposed City Boundary Stream ,,zoo Feet N Source. Los Angeles County, GIS 2005, lY -, CITY OF 'DIAMOND BAk � oc O` �o3F I is I o prem .; L �gLnOh Rd.- _OCP F� ✓ - ,.� 6Fa Zoning District ® Low/Medium Density Residential (RLM) = Office Professional (OP) = Open Space (OS) Figure 5 Proposed City of Diamond Bar Zoning Map Agenda # 8 . 2 Meeting Date: June 19, 2007 CITY COUNCIL AGENDA REPORT orzroa TO: Honorable Mayor and Members,of the City Council '1 FROM: James DeStefano, City Mana e 1 TITLE: Consideration to Adjourn the July 3, 200 City Council Meeting to July 17, 2007 RECOMMENDATION: Discuss and Direct staff as appropriate. BACKGROUND: It has been suggested by a number of Council Members that the July 3, 2007 City Council meeting be adjourned to July 17, 2007. At this time there are no pressing matters coming before Council on July 3rd, and therefore adjourning the meeting will not cause the City any hardship. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 1:t3 TO: CITY CLERK FROM: a i� l��'r i'1 DATE: ADDRESS: IFIPHONE_`�-,3 ORGANIZATION: iti&-Vj� AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. �ignature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL +� TO: CITY CLERK FROM: FgL,% i Daya�Q DATE: o& . 1q , v -� ADDRESS: 1530 � Wkyo,-4A 9ar EA PHONE: IRGq,57Co•i38s- ORGANIZATION; W ku -11&ka i To Ken a IF AGENDA 4/SUBJECT: �t-a�(itC,�=�br � i�r `g+8n �Dr L'i+y unci � I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK e --r J 0 FROM: r DATE: 07 ADDRESS: Vf,Dr PHONE:. ORGANIZATION: Ai)' erlk-an Cana AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. C/ Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE:.9A� ORGANIZATION: AGENDA #/SUBJECT: a ? I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature