HomeMy WebLinkAbout05/15/2007THIS MEETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON
CHANNEL 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY
REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE
TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT
9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO
AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 15, 2007
Next Resolution No. 2007- 32
Next Ordinance No. 05(2007)
CLOSED SESSION: 5:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
No. Government Code Section Conference with Real
Property Negotiators
Property Negotiations:
Address: Portion of Lot 13, Tract No. 3941 and
Portion of Lot 3, Tract No. 3941
Agency Negotiator: City Manager
Negotiating Party: Robert R. Reed Family Trust
STUDY SESSION:
5:30 p.m., Room CC -8
No. Establish Sister City Relationship — Hanam, Gyeonggi-do-Province
South Korea — Discussion and Action.
► Review of FY 2006-07Goals and Objectives/Introduction of Fiscal
Year 2007-08 Budget — Discussion and Action.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Mark Hopper,
Evangelical Free Church of Diamond
Bar
ROLL CALL: Council Members Chang, Everett,
Herrera, Mayor Pro Tem Tanaka, Mayor
Tye
APPROVAL OF AGENDA: Mayor
May 15, 2007 PAGE 2
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificates of Recognition to Students from Lorbeer
Middle School for being named 2006-07 CADA/CASL Outstanding
Activities Program for maintaining a balance of extracurricular activities.
NEW BUSINESS OF THE MONTH:
1.2 Presentation of Certificate Plaque to SOMA Music Academy, as New
Business of the Month, May, 2007.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary) There is a five-minute maximum time limit
when addressing the City Council
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Public Scoping Meeting — Draft EIR - Aera Energy Project — May 16, 2007
— 6:30 — 8:30 p.m., Diamond Bar Center, 1600 S. Grand Ave.
5.2 Planning Commission Meeting — May 22, 2007 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 Parks and Recreation Commission Meeting — May 24, 2007 — 7:00 p.m.,
AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.4 Memorial Day Observance — City Offices will be closed Monday, May 28,
2007. City Offices will reopen on Tuesday, May 29, 2007.
5.5 City Council Meeting — June 5, 2007 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
May 15, 2007 PAGE 3
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of May 1, 2007 — Approve as submitted.
(b) Regular Meeting of May 1, 2007 — Approve as submitted.
6.2 Parks and Recreation Commission Minutes — Regular Meeting of
March 22, 2007 - Receive and file.
6.3 Ratification of Check Register - Approve Check Register dated April 26,
2007 through May 9, 2007 totaling $580,644.
Requested by: Finance Department
6.4 Approval of Notice of Completion for the Grand Avenue Street
Improvement Project - Phase II from 470 Feet West of Cahill PI to
Rolling Knoll Rd.
Recommended Action: Approve.
Requested by: Public Works Department
6.5 Adopt Resolution No. 2007 -XX: Authorizing, Appropriating and
Approving the Sale of $500,000 of Proposition A Funds (Local Return
Transit Funds) to the City of Commerce for General Funds to be
Deposited into the Traffic Improvement Fund.
Recommended Action: Adopt.
Requested by: Public Works Department
6.6 Approve License Agreement with Royal Street Communications,
LLC to Develop a Wireless Communications Site at Pantera Park.
Recommended Action: Approve.
Requested by: City Manager
6.7 Approve Amendment No. 1 to the Agreement with Clear Channel
Outdoor to Extend Franchise Agreement for Bus Shelters for Seven
(7) Additional Years, from July 1, 2007 through June 30, 2014.
Recommended Action: Approve.
Requested by: Community Services Department
May 15, 2007 PAGE 4
6.8 Adopt Resolution No. 2007 -XX: Approving the Application for Grant
Funds from the Los Angeles County Regional Park and Open Space
District for the Fourth Supervisorial District Excess Funding for
Sycamore Canyon Park Trail, Phase III (Middle Section).
Recommended Action: Adopt.
Requested by: Community Services Department
6.9 Approve Extension of Contract Agreement with Diversified
Transportation, LLC for FY 2007-08 Diamond Ride (Dial -A -Cab)
Service.
Recommended Action: Approve.
Requested by: Public Works Department
6.10 Authorize Purchase of Black -Out Window Shades from Diversified
Window Coverings for the Grandview Ballroom at the Diamond Bar
Center in the Amount Not to Exceed $37,349.25, Plus a Contingency
Amount of $650.75 for Unexpected Conditions Encountered During
Installation, for a Total Authorization of $38,000.
Recommended Action: Authorize
Requested by: Community Services Department
6.11 Approve Waste Management's Rate Adjustments for CPI and
Disposal Costs.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard.
7.1 (a) Adopt Resolution No. 2007 -XX: Adjusting Existing Animal
License Fees and Establishing Fees for Cat Licensing.
Recommended Action: Open the Public Hearing, receive testimony,
Close the Public Hearing and Adopt.
May 15, 2007 PAGE 5
(b) Ordinance No. OX (2007): Amending the Diamond Bar Municipal
Code to Establish Cat Licensing Procedures and Clarifying the Dog
License Fee Reduction for Seniors.
Recommended Action: Approve for First Reading by Title only, Waive Full
Reading.
Requested by: City Manager
8. COUNCIL CONSIDERATION:
8.1 Consideration of the Creation of the Four Corners Association of
Governments.
Recommended Action: Adopt.
Requested by: City Manager
8.2 Approve Traffic Calming Concept Plan Along Sunset Crossing Rd.
Between Diamond Bar Blvd. and Prospectors Rd. and on
Prospectors Rd. between Sunset Crossing Rd. and Golden Springs
Dr. and Authorize Staff to Proceed with the Preparation of Design
Plans.
Recommended Action: Approve and Authorize.
Requested by: Public Works Department
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda # # 1
Meeting Date: May I5. 2007
CITY COUNCIL ,,' �,/ AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Managie
TITLE: Request to establish a Sister City rE lationship between the citizens of Diamond Bar and
the people of Hanam, Gyeonggi-do Province, South Korea
RECOMMENDATIONS:
It is recommended that the Council consider a request by representatives of Hanam, South Korea to
establish a Sister City relationship and provide direction to staff.
FISCAL IMPACT:
There is no direct fiscal impact associated with the establishment of a Sister City relationship.
However, to be a member of Sister City International, Inc., the City would be required to pay annual
dues of approximately $700.
BACKGROUND:
The Sister City concept was first proposed by President Dwight D. Eisenhower in 1956. Since then a
non-profit organization, Sister Cities International, Inc., was created to promote a citizen diplomacy
network to create and strengthen partnerships between U.S. and international communities. The goal
is to build global cooperation at the municipal level, promote cultural understanding and stimulate
economic development. Since the City is not currently a member of Sister City, it is assumed that we
would be required to join and pay the annual dues mentioned above.
DISCUSSION
During a recent visit representatives from the city of Hanam, South Korea requested Diamond Bar
consider establishing a Sister City relationship. Hanam is a city of approximately 130,000 people
located near Seoul, South Korea. It is bordered by the Gangdong-gu and Songpa-gu area of Seoul to
the West, the Han River to the North, and the Gwangju Mountains to the South. The City was
incorporated in 1989.
In 1996 Diamond Bar established a Sister City relationship with the City of Sanshia, Taiwan. At that
time, Diamond Bar Sister City, Inc., a separate and distinct non-profit entity, established the following
list of "Desired Characteristics" for cities requesting a Sister City relationship:
1. Similar Population
2. Educational Systems with K -12th grade education
3. Telecommunications/Internet Access
4. Rich Cultural Heritage
5. Similar economic conditions
6. Welcomes Tourism
7. Ease of Transportation
With respect to the desired criteria above, the city of Hanam has the following: the population is
130,000 compared to approximately 60,000 for Diamond Bar; it appears that Hanam has both
elementary and high school level educational institutes; and has a website. Hanam is also an
environmental city with 98% of the total land area is designated as a limited development district
making it the most nature -friendly and green environment city among all the metropolitan cities in
Korea. In 1992 Hanam was awarded the Green City Award. The Green City Award is bestowed to
the city which excelled in urban environment management. Hanam is also a cultural city with its
harmonious history of prehistoric heritage and modern cultures. Also, its close proximity to Seoul
provides for easy access to local, regional and international transportation.
At this point, we're not sure of the benefits of creating a Sister City relationship. It has been some
time since we have had any interaction with the current Sister City, Sanshia, Tiawan. Perhaps other
types of relationships should be considered such as "Friendship Cities" or some other yet identified
relationship.
It should be noted that Hanam currently has a Sister City relationship with the City of Little Rock,
Arkansas which was established in 1992.
PREPARED BY
J
ASSISTANT CITY MANAGER
:::::::: HANAM ::::::::
Page 1 of 1
IOU
Intro I A Self-governing Administration 1 A Clean City I A Cultural City I A Welfare City
Greetin
g
We invite you all to "A Hopeful Future,
A Clean City, Full of Life - Hanam City"
Our city is geographically located to the middle east of the metre
a population of 130,000. 98% of the 93 total land area is desigi
development district making it the most nature -friendly and gr
city among all the metropolitan cities. Hanam is also a cultural citN
history of prehistoric heritage and modern cultul
To help understand our city's past, present, and future, we have
this booklet. We hope that this small booklet will become a gui
feel the sentiment of i°A Hopeful Future, A Clean City Full of Li
welcome you all to the environmental city of Han
Mayor of Hanam City, Kim Hwang Sik
http://w-Nvw.hanam.gyeonggi.kr/eng/htm/inain.htm 5/15/2007
::::: HANAM ::::::::
Page 1 of 2
"1'WAVY ni - I A Self-governing Administration I A Clean City I A Cultural City / A Welfare City
Geographical Condi
Hanam city is located near Seoul with a vast
transportation network connecting to all
direction of the nation.
It is a clean city with beautiful natural
environment
and cultural heritage.
In Jan. 1, 1989,
it was promoted to a si (city) after absorbing
parts of
Jungbu ?Seobu-myeon of Gwangju-gun's
Dongbu-eup.
With its clean and abundant natural
environment,
Hanam is a city of history and culture
harmonizing
prehistoric heritage with modern cultures.
With its gifted natural environment of fresh
mountains
and rivers, and also with its geographical
advantage of efficient transportation
network, Hanam will be reborn into a city of
Welfare, Cleanness,
and Vision ensuring prosperity, pleasantness,
�1 General Informatior
01 Surface Area: 93.0;
total area)
- Residential Area 2
Area 0.22 (0.2%)
- Green Area: 90.6'
41 Population: 128,25,
Present)
- Male : 65,698 - FE
* During the time o
109,486
V Civil Servants: 497
(Si 373, Public Heal
City Council 12)
2 bureaus, 2 secret
office,
1 branch office, 10
V Administrative Distr
889 bans,
47,081 households
http://w-wNv.hanam.gyeonggi.kr/eng/htm/geo.htm 5/15/2007
::::::: HAN.AM ::::::::
and a hopeful future to the citizens.
Page 2 of 2
http://v,rw-\v.hanaclym.c,eonggi.Icr/eng/htm/geo.htm 5/ 15/2007
:::::::: HAN.AM ::::::::
Page 1 of 1
I A Self-governing Administration I A Clean City / A Cultural City I A Welfare City
History of Hanarr
http://www.hanam.gyeonggi.kr/eng/htm/history.htm 5/15/2007
...During the early Three Kingdom period, in the 1---
?6
6B. C.
...Onjo, the founder of Baekjae Kingdom, the prese
...area was designated as the capital and namded h
...Wiryaeseong .
370 A.D.
•.. It was the capital of the Baekjae Kingdom until tf
...Geunchogo
664 A.D.
...Renamed to Hansanju (4th year of King Munmu,
757 A.D.
...Renamed to Hanju (16th year of the King Gyeonc
940 A.D.
...Renamed to Gwangju (23rd year of Taejo, Koryo
1577 A.D.
"'Establishment of Dongbu-myeon, Gwangju-gun
...(10th year of Seonjo,Choson Dynasty)
Dec. 1. 1980
...Promoted to Dongbu-eup
...Gwangju-gun s Dongbu-eup, Seobu-eup, and pai
Jan. 1. 1989
...were combined and promoted to Hanam-si (city)
...(Law No. 4050)
http://www.hanam.gyeonggi.kr/eng/htm/history.htm 5/15/2007
:::: HANAM ::::::::
Page 1 of 1
I A Self-governing Administration I A Clean City I A Cultural City I A Welfare City
City Symbols
City Symbol lark
Al,,, 0 The city symbol indirectly describes the unity anc
its citizens. The red color on the upper right syml
power, and forwardness of Hanam. The green cc
security and abundance. The spiral shape in blu(
creative future and limitless potentials of Hanam
City F, :,,r o i Li ,; -of-the-va'';_
The bell-shaped white flower, together with the c
represents the
bright future of Hanam.
City Tree / Gingko -
This long -living tree with its elegant and powerful
limitless
possibilities and the spirit of the citizens.
CrBird /:- heasant
The pheasant is well known for its strong indepei
power which in
turn represents the endless prosperity of the city
citizens.
Cr- U � •int
This is the personification of the lily -of -the -valley.
the tradition and
cultural spirits of the Baekje Kingdom, the city m;
clothes, emphasizing
the characteristics of Hanam.
http://Nv�,vw.lianarn.gyeonggi.kr/eng/htm,/cit),.htm 5/15/2007
::::: HANAM :::...::
Page I of 1
Political Activities
Main Co
Insaectior of Ac'—mist!
An Open City Council together- with the Citizens
Representing the interests of the citizens, Hanam City
Council acts together with its citizens to become a partner
of the city administration.
http://www.hanam.gyeonggi.kr/eng/htm/political.htm 5/15/2007
::::::: HANAM ::::::::
Page 1 of 1
.Intro ! ASelf-governing Administration / A C-7 City / A Cultural City / A Welfare City
A Clean City - Hani
A Green City within Nature, Fresh Nature wit
Hanam City holds natural environment of the most abundant forest area am(
district. Through systematic city environment planning, Hanam is develc
and a comfortable city.
:::::::: HANAM ::•::..
Page 1 of 1
Intro / ASelf-governing Administration 1 A Clean City I A Cultura' Ci', / A Welfare City
A Cultural City - Har
A City where the Spirits of the Ancestors, since tih
Times, have Developed into a Higher Level of Cul
Together with its citizens, Hanam will inherit and develop its cultural herita€
culture
that differentiates from other cities.
http://www.hanam.gyeonggi.kr/eng/htm/cultural.htm 5/15/2007
Page 1 of I
Intro 1 A Self-governing Administration 1 A Clean City I A Cultural City I A Welfare City
Local Economy and Futur
An Abundant Future City through Balanced Urban
Through balanced development of the entire city, Hanam will devel
where all are happy.
http://www.hanam.gyeonggi.kr/eng/htm/local.litm 5/15/2007
Study Session 2
City of Diamond Bar FY07-08 City Manager's
Draft Recommended Budget
City Council Study Session — 05/15/07
Each year the City Council reviews its Goals and Objectives from the previous
year. During this review the City Council evaluates progress toward
accomplishing their goals from the previous year and considers new goals for the
new year. As the new goals are formulated it is important that they be
considered within the confines of the annual budget process. Although the City
Manager's Draft Recommended Budget (budget) has been created over the past
several months, it is still a work in progress. As such over the next month the
budget will continue to be refined to include any new goals and objectives as
defined by the City Council at this meeting.
The City Manager's Draft Recommended Budget as submitted reflects General
Fund Estimated Resources of $20,837,471 with anticipated appropriations of
$20,104,875. This results in an increase of $732,596 to the General Fund
reserves from annual operations. In addition to the annual appropriations, the
proposed budget reflects a transfer of $2,477,842 in General Fund reserves to
the Capital Improvement Projects Fund to assist in the construction of several
capital improvement projects. The General Fund Budget also shows a use of
$573,600 for Economic Development purposes which will be funded with
reserves. This will result in an estimated General Fund fund balance reserve of
$24,103,695.
The proposed budget includes a Capital Improvement program that amounts to
$7,852,431.
Use of Fund Balance Reserves
The proposed FY07-08 General Fund Budget includes the use of reserves to
fund several capital improvement projects along with economic development
activities. Although there is not a written policy regarding the use of General
Fund Reserves for the funding of Capital Improvements and other non-recurring
or one time expenditures an effort has been made during the budget process to
match annual revenues with annual expenditures.
Since FY 92-93 the City has budgeted for the use of General Fund Reserves for
various capital improvement projects and non recurring expenditures. When the
issue of diminishing gas tax fund reserves and other resources was discussed
during budget study sessions a few years ago, the City Council concurred that
there were certain street maintenance expectations and in order to keep the
streets up to City standards, the General Fund Reserves should be used in the
absence of other funds.
In addition in 2002 the City Council informally created an economic development
reserve of $10,000,000 within the General Fund. With this in place the City has
launched various economic development activities. As a result, the budgets for
economic development have increased and been funded with General Fund
Reserves. This fiscal year, the proposed budget reflects use of reserves for
economic development but does not include funds for the personnel assigned to
economic development.
General Fund
Revenues
The current draft FY07-08 General Fund Budget estimates resources for the
fiscal year of $20,837,471.
Sales Tax and Sales Tax Compensation Fund — The Sales Tax Revenue
estimates have been increased due to Target being operational for the full year.
Additionally the City has started receiving use taxes from Shea Development.
They have started reporting use taxes on equipment they purchase for their
construction business and since their headquarters are located in Diamond Bar
the taxes have been allocated to the City. It should be noted that this is most
likely the last year that the City will receive a full year's worth of sales tax from
Diamond Bar Honda due to their relocation.
From Other Agencies - This revenue estimate is lower than in the last two years
due to the fact that in the prior years the revenue has been abnormally high.
This is due to several factors including but not limited to the receipt of funds from
the FEMA (slope repair — DBC), the sales of Prop A Funds (traffic improvement ),
and Federal Education Grants (tutoring programs).
Current Service Charges — Current Service Charges are lower this year due to
the fact that most of the development related revenues associated with the
Target and Brookfield developments have been received including the receipt of
$911,806 in Traffic Mitigation fees.. There is still a portion of the per unit fees
related to Brookfield which have been included this year in the Planning
Developer Fees line item.
Appropriations
The current draft FY 07-08 General Fund Budget estimates appropriations in the
amount of $20,164,875. The following are items of significance which have been
incorporated into the recommended budget.
Personnel — A cost of living adjustment (COLA) to employee compensation of
4% has been included in the FY 2007-08 recommended draft budget. The COLA
2
is based on the annual Consumer Price Index (CPI) percentage as issued by the
Department of Labor, Bureau of Labor Consumer Price Index for Urban Wage
Earners and Clerical Workers Los Angeles -Riverside -Orange Counties,
California for the year ending in March 2007. The overall cost of this increase is
$190,900. In addition to the standard cost of living adjustment other possible
enhancements the salary benefit package are being evaluated to ensure viability
in the employment market for possible inclusion in the final proposed budget.
Benefit Allotment:
The City currently provides a monthly benefit allotment of $870 for full-time non-
exempt staff and $900 for full-time exempt staff and City Council Members. An
increase of $25 to the monthly benefit allotment has been included in the FY
2007/08 budget at a total cost of $17,350. The City has not yet received the
2007 Health Care rates, however it is anticipated that the costs will continue to
rise.
Property Tax Administration Costs - The line item for Property Tax
Administration (001-4090-44000) has been increased from $45,000 to $120,000
or $75,000 to account for the increase in charges from the County for property
tax administration. Since the enactment of the Triple Flip by the State, the City is
receiving more revenue derived from property tax. For example with the
reduction a couple of years ago of vehicle license fees (VLF) some of the Motor
Vehicle in Lieu revenue has been replaced by property tax revenue. The other
affected revenue source is Sales Tax. The City has traditionally received one
percent of the sales tax collected. When the State had a fiscal crisis a few years
ago it issued bonds to cover the deficit. The repayment of these bonds is being
done with a quarter of the City's one percent sales tax. The replacement of this
money is being made through additional allocation of property taxes. Since the
County prorates their property tax administration costs to agencies based on
property tax dollars allocated and the City is receiving a higher percentage of
property taxes, the administration costs have gone up.
Sheriff's Contract Increase — The Public Safety budget has been increased to
account for an anticipated 7.47 percent increase in contract prices. The cost of
this increase is $268,000.
Decision Packages — There are a variety of Decision Packages currently being
considered and evaluated for FY07-08. These have not been included at this
time.
The full FY07-08 City Manager's Recommended Budget will be discussed during
the June 5, 2007 Study Session. At that time the City Council will be reviewing
and discussing the General Fund, Special Funds, Capital Improvement Project
plan and decision packages. It is anticipated that the final draft will be presented
at the June 19, 2007 City Council meeting for adoption.
3
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 07-08
Parks and Roe Improvements
- - - ----- - -
-- rw 14
runu Yr0 A - SP cons. Donations
21506'
Pantera Park Storage Container Pad
2005 Fed
Tr Cngstn Rif /
TDA -
Project # Project Description
Total Cost
Gen Fd
LA County Co-
Gas Tax op
21706'
TEA -LU / STP.
Approp Act
State HES
Developer
Bikeways &
Street Improvement Projects
147,500 147,500
110,000 140,000
Prop C
L
(Sect 117)
Program
Fees
Trails
18605' Grand Ave BB - Phase III, Rling Knl to E. City Limit
1,650,000
306,692
149,650
Sycamore Cyn Pk -Trail Phase III (Middle Section)-
272,000
01408 Slurry Seal/Overlay - Area 4
750,000
750,000
70,938
376,450 70,938 140,000 25,000
768,000
521,636
53,672
21006' Prospectors Rd - Sunset to Gldn Spgs
877,150
251,150
188,000
23908 Arterial Slurry Seal - Zone 2
350,000
350,000
438,000
Residntl Collectors Rehab (Design)- Lemon SIO
70,000
70,000
Gldn Spgs; Lycmng btwn Lemon & ECL, Windwood
Chino Hills Pkwy Rehab - Design
60,000
60,000
Total -Street Improvement Projects
3,757,150
1,787,842
188,000 0
0
768,000
521,636
0
438,000
53,672
Traffic Management /Safety Projects
14699' Brea Cyn Cutoff @ SB 57 On/Off Ramp
250,000
22308 Neighborhood Traffic Management Mitigations
125,000
125,000
250,000
TS Mods - BCR/Pathfinder
120,000
TS Mods - BCR/DBBIvd
120,000
120,000
TS Mods - Gldn Spgs/Lemon
120,000
120,000
23208 Interconnect Links - Final Phase
550,000
120,000
23307' TC - Prspctrs Rd (SS Xng & Gdn Spgs) &
250,000
30,000
230,000
320,000
Sunset Xing Rd (DB Blvd & Prospector)
220
000
DB Tr Mgt Ctr /CCTV Cameras
105,000
105,000
Total - Traffic Projects
1,640,000
155,000
0 230,000
785,000
0
0
-
220,000
250,000
5
Total Road/Traffic Imp - FY07-08
TotalRoad/TrafficImp-FY07.08
5,397,150
1,942,842
188,000 230,000
785,000
768,000
521,636
220,000
688,000
53,672
Parks and Roe Improvements
- - - ----- - -
-- rw 14
runu Yr0 A - SP cons. Donations
21506'
Pantera Park Storage Container Pad
256,800
21606'
Paul C, Grow ADA Retro -Construction
101,831
115,000
101,831
116,800 25,000
21706'
Trail Access - DBC/Clear Crk @ Steep Cyn
250,000
23407
DBC - Emergency Generator
147,500 147,500
110,000 140,000
23507
Batting Cages - Peterson & Pantera Parks
149,650
Sycamore Cyn Pk - ADA Retro Rstrm Bldg - Design
50,000
50,000
149,650
Sycamore Cyn Pk -Trail Phase III (Middle Section)-
272,000
TOTAL
1,227,781 147,500
136,000 65,062
151,831 136,000 180,062
70,938
376,450 70,938 140,000 25,000
' Carry -Over from FY06-07
Requires Funding from County Supervisor's Safe Parks Act Competitive Grant
05/15/07
liscellaneous Improvements
22006" Landscape Imp - Fallowfield
20705' Lorbeer Ball Field - Turf
23607 School Area Curt Ramp Installation
23807 LndscpelDrainage Imp - Gold Rush East of DBB
Median Improvements in Front of K -Mart Center
Purchase & Installation of Diamond Bar "Clock"
TOTAL
FY 07-08 CIP Projects Grand Total
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 07-08
165,000
165,000
750,000
750,000
90,000
90,000
150,000
150,000
22,500
22,500
50,000
50,000
1,227,500 387,500 90,000 0 0 750,000
$7,852,431
Carry -Over from FY06-07
Requires Funding from County Supervisor's Safe Parks Act Competitive Grant
Funding Source Totals
General Fund
2,477,842
Gas Tax Fund
188,000
LA County Coop
230,000
Prop C - Transit Fund
785,000
TEA -LU
768,000
2004 Approp Act (Sect 117)
521,636
State HES Program
220,000
TDA -Bikeways & Trails
53,672
Traffic Congestion Relief Funds
438,000
Developer Fees
250,000
CDBG Fund
241,831
Prop 12 - Park Grant
180,062
Land & Water Conservation
136,000
Rivers & Mountains Conservancy
140,000
Park Development Fund
1,126,450
Prop A - Safe Parks
70,938
Donations
25,000
$7,852,431
CIP Project Type Totals
Street Improvements
Traffic Control Improvements
Park and Rec. Improvements
Miscellaneous Improvements
3,757,150
1,640,000
1,227,781
1,227,500
$7,852,431
05/15/07
2006-2007 Goals & Objectives Updates as of 2107
Economic Development
In Process Completed Deferred Staff Comments/UDdates - As of 21o7
Had a meeting with Arman Gabay and Larry Kosmont at the
Work with Charles Co./Arman Gabay to get more high volume retailer to
October ICSC conference to confirm their commitment in re -
replace K-MarUDevelop K-Mart/Jolly Bagel/Medical Center Block
X
developing K -mart area. Discussion centered on developing step
by step strategy for redevelopment and City to establish a
parking authority.
In escrow with Reed property and submitted purchase
Create and implement a plan using economic development funds to
agreement to City of Industry for two properties adjacent to Reed
secure long term revenue sources for the future of the City. Spell out the
property for the purpose of a replacement golf course so current
City's Economic Development Plan in 1, 5, and 10 year increments, and
X
golf course could be used for economic development. TMG
market the plan to the community
Communications hired to market the plan to residents. Proposals
from Environmental consultant firms are being submitted for the
preparation of E I R for current and replacement golf courses.
A public relation firm, TMG, was hired to assist City in developing
Create strategic plan for creating a high quality commercial activity center
the most appropriate outreach programs to inform Diamond Bar
for long term revenue source for City at the DB Golf Course.
X
residents about reuse of the current golf course for a mix of land
uses that may include recreation, retail, residential and
entertainment. Initial public outreach schedule for
February/March 2007.
Design consultant (Mark Rogers, also consultant to the WVUSD)
Evaluate Site D and work with owner to build a minimum of 50%
submitted a Specific Plan and Environmental review proposal to
commercial development
X
City. Staff prepared a MOU for WVUSD to sign for
reimbursement of fronting the consultant's cost. No final
response from WVUSD.
We have a proposal on the table from our GIS firm, ACT
Modify City's website to include all retail centers with of list of each
Consulting that would offer us this functionality, as well has
business/retailer located there so that residents know what businesses
X
provide the monthly updates and do the follow up with the
are located in DB
agents. Staff plans to begin collecting data on all retail centers
and office complexes needed to create the list in November,
2006. The Regional Chamber has also proposed to create a
business registry for the City.
Develop a Dynamic Center
X
The proposed Golf Course relocation may provide a location for a
Create and implement business to business marketing program. Include
lifestyle/dynamic center.
questions about what retailers/stores/chains that residents want in
X
A community survey is in City Web site. Pending collecting
Diamond Bar on new Citizen Satsfaction survey.
enough surveys to prepare a report.
Transportation In Process Cmmnicroil nef_ —A
Other Issues In Process Comoleted Dafarrpd e•.ss r.a... ..ten , .__
Pursue library bond application for 2006
__ao��
X
unncnwwFJYAt65 -KS of UV!
Cooperative agreement with L.A. County was approved by the
Pursue purchase of Lots 1 & 61.
X
Council 7/18/06. RFP was released in August, and six proposals
Complete signal interconnect project and get the digital synchronization
X
were received in September. On 10/23/06, four firms were
interviewed for the design and implementation of the Diamond
system up and running
Bar Traffic Management Center. Transcore was selected as the
preferred vendor and negotiations are set to begin in February
2007. Estimated time to complete the system install is
approximately 10 months from the Notice to Proceed.
Maintain opposition to 60 Freeway truck only lane (unless as part of 57/60
"final fix)
X
Monitoring MTA's Multi -County Goods Movement Action Plan.
The plan is anticipated to be developed by early 2007.
Monitor and participate in the Lemon Avenue offramp project
X
Participating in monthly Project Management team meetings.
MTA anticipates completing the 57160 feasibility study by
Continue to pursue 57160 long-term fix.
X
summer 2007. Diamond Bar also helped to fund the Four
Comers Transportation Coalition (FCTC), a multi jurisdictional,
publiclprivate non-profit to lobby for design and construction
funds needed for the long-term 57/60 Interchange fix.
Support ACE funding requests and construction of nearby rail grade
Brea Cyn. Road Grade Separation Project is well underway. Staff
crossing projects
X
participates in weekly meetings with the construction team.
Completion of construction is anticipated for summer 2008.
Review parking ordinances (including oversized commercial vehicles, RV
parking, and vehicles exceeding 8000 pounds) from both LA County and
surrounding cities, and develop a similar ordinance for the City to promote
X
Staff will revisit in the coming months.
safety and maintain property values.
Other Issues In Process Comoleted Dafarrpd e•.ss r.a... ..ten , .__
Pursue library bond application for 2006
X
2006 Library Bond Act did not pass in the June election.
Revised appraisal has been completed, but the owner has not
Pursue purchase of Lots 1 & 61.
X
responded after multiple attempts to contact him. Staff
speculates that the owner is seeking 2x the appraised value of
the land.
tiate the
Staff is preparing a resolution for Council ad7meeting.
Expand sphere of influence to incorporate properties west and southwest
Notice of Inent to Annexation for March 6, 2
of the city by creating a pre -annexation agreement for the Shell Oil
Consultant is preparing all pertinent information to submit
Property and by establishing contiguous neighborhoods within City ZIP
X
Annexation application for Crestline area to LAFCO. Staff
Code and WVUSD by annexing two existing tracts.
continues to have regular meetings and discussions with
representatives of Aera Energy for the purpose of annexation.
Reed property and City of Industry properties are in escrow.
Monitor and evaluate proposals for development in areas such as Tres
The land acquisition agreement has been approved to buy the
Hermanos, Tonner Cyn., and the Shell Oil property.
X
Industry property. The City has also finalized a pre -annexation
agreement with Aera Energy.
Pursue and promote joint development/use of facilities, parks, and open
Lorbeer Joint Use Agreement approved by PUSD School Board
space with PUSD & WVUSD.
X
on 7125/06. Design of major renovation of field and slope at
Lorbeer now in process. Construction work scheduled for
Summer, 2007.
Continuing to work with SCE, which will issue it's report on WiFi
Provide a conceptual outline (cost/benefit analysis) for the delivery of
in mid-April on the feasiblity of municipal WiFi on light poles.
wireless internet service to the community.
X
Once we receive this answer, we will pursue all options, including
the proposal of legislation, the building of a coalition of
surrounding cities, and eminent domain.
City of Industry Property at west end of Golden Springs & Calbourne for
park and City Yard (5-6 Acres)
X
Currently in negotiations with the City of Industry.
The Youth Committee worked with Public Works staff to put
together a recycling program at Diamond Bar High School. They
also organized the second Middle School Dance, which took
Follow up with recommendations from the Youth Master Plan when
place Friday, November 3. The third Middle School Dance will be
completed.
X
held Friday, May 11, 2007 at the DBC. The Youth Committee,
Diamond Bar 4Youth "In Action" and the Adult Committee,
Diamond Bar 4Youth, both meet monthly. The Adult Committee
is working on by-laws to better organize their work. WVUSD
adopted the Plan on Jan. 17, 2007. Both the City and PUSD
adopted it in 2005.
City was awarded another grant for the improvement of the trails
in Sycamore Canyon Park. This one is from the Land and Water
Conservation Fund and is for $136,000. The access points to the
Implement Trails Master Plan focusing on areas around the new Diamond
trails at Steep Canyon and at the Diamond Bar Center have been
Bar Center.
X
designed and are now in plan check. Construction on these two
sites should start in Spring, 2007. Staff has also submitted two
more grant applications. The P & R Commission is reviewing the
Trails Master Plan to incorporate improvements that have been
constructed and to clarify standards for future trail design.
Citywide branding program - community survey is in City web
Master Sign Program within shopping areas.
X
site. Per consultant upon collecting enough surveys, a report will
be generated.
Establish a fund for current library enhancements.
X
City Council provided $14,000 in funds from the City for
improvements and beautification of the existing facility.
Eucalyptus trees in the medians along Grand Ave were removed
Develop a tree replacement program for major streets (DB Blvd.,
Pathfinder, Golden Springs, Grand, etc.). Break the City up into 5-10
as part of the Grand Ave Phase I improvement project. Eight (8)
Canary Island pine trees were removed on Diamond Bar Blvd,
zones, and each year, remove the pine and eucalyptus trees and replace
X
north of Grand Ave, and replaced with eight (8) Crape Myrtle
with nicer trees
trees. Staff is currently drafting a program/plan to present to the
Council in early 2007. If the plan is approved, implementation
will be presented as a decision package in the'07-'08 budget.
Establish semiannual Town Forums for citizens to discuss issues of
Staff will propose a series of public meetings to discuss the golf
concern including
ng a Goal Setting Forum.
X
course project to be held in the Spring of'07. The specific public
outreach program is to be discussed with the Council in the
future.
Obtain Lari<stone Park agreement
X
Completed with approval of JCC project.
Implement Larkstone Park project (a portion of the park could be used as
a natural "laboratory" for local schools, colleges, & universities).
X
Completed with approval of JCC project.
Establish contiguous neighborhoods within City ZIP code.
Staff has pursued many options for securing a single ZIP Code
X
within the City's boundaries, but has received no cooperation
from the US Postmaster.
Enhance scope of DBTV Channel 3
X
Internet Stream Video is schedule to be "live" in November. New
programming is also in the production phase.
Establishment of City Public Works yard for equipment storage.
X
Staff is currently reviewing the suitability of several locations for a
City Yard.
Letter to property owner is sent on October 16, 2006. Staff has
been in constant contact with the property manager to set up a
meeting with the property owner to discuss the preservation. of
Preserve Windmill located at the Ralph's Shopping Center by dedicating it
the windmill via historic presevation easement. The property
as a historical landmark and pursuing ownership.
X
manager requested that the meeting be set up sometime after
February 19, 2007. Staff is preparing a letter to the property
owner to request for a meeting. Further, staff prepared a draft
presevation easement and has forwarded to City Attorney for
review. Staff will follow up to arrange such a meeting.
AO
FISCAL YEAR 2007-2008
City Manager's Recommended
Draft General Fund Budget
05/15/07
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2007-08
ESTIMATED RESOURCES
Property Taxes
Other Taxes
State Subventions
From Other Agencies
Fines and Forfeitures
Current Services Charges
Use of Money & Property
Transfers -In Other Funds
PFA - Lease Payment Account
Economic Dev. Fd Bal Reserves
Total Estimated Resources
APPROPRIATIONS
City Council
City Attorney
City Manager/City Clerk
Finance
Human Resources
Information Systems
General Government
Public Information
Law Enforcement
Volunteer Patrol
Fire
Animal Control
Emergency Preparedness
Community Dev./Planning
Building & Safety
Neighborhood Improvement
Economic Development
Community Services Admin
Diamond Bar Center - Oper.
Park Operations
Recreation
Public Works - Admin
Engineering
Road Maintenance
Landscape Maintenance
Transfer -Out Other Funds
Total Appropriations
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget YTD Recommended
$3,519,721
$3,335,000
$3,545,000
$3,535,000
5,989,036
6,060,000
6,004,100
6,210,000
3,919,246
4,009,975
4,039,475
4,008,525
529,784
393,970
571,757
245,000
589,922
595,500
501,300
527,500
2,469,875
3,317,785
3,384,306
2,812,796
1,677,446
1,212,900
1,373,000
1,407,000
1,224,783
1,528,050
1,528,050
1,518,050
546,750
0
0
0
1,485,300
715,850
355,200
573,600
$21,951,863
$21,169,030
$21,302,188
$20,837,471
$146,908
$171,600
$164,650
$175,640
152,090
215,000
235,000
240,000
831,716
936,140
904,613
965,690
319,458
420,300
414,700
407,800
169,189
241,415
150,150
243,620
698,051
1,550,090
1,550,062
901,610
1,352,019
1,712,640
1,682,090
1,695,200
356,242
602,802
519,341
513,290
4,532,526
5,057,000
4,829,950
5,333,500
6,389
9,250
7,500
9,250
7,359
40,900
40,504
31,360
89,307
112,500
112,008
115,575
13,574
51,290
15,667
43,290
498,355
1,032,521
666,670
935,580
746,845
462,150
493,500
491,280
266,370
381,500
307,200
317,450
1,136,909
801,208
355,200
718,200
360,182
510,050
486,840
613,430
657,058
907,750
831,350
936,050
594,090
815,510
780,710
864,830
1,362,685
1,603,155
1,564,962
1,549,190
683,399
763,554
715,634
743,650
279,032
321,550
303,450
319,400
1,116,431
1,225,737
1,100,750
1,226,600
360,879
341,820
332,920
350,790
284,438
343,350
343,350
362,600
17,021,502
20,630,782
18,908,771
20,104,875
Excess Resources over Appropriations $4,930,361 $538,248 $2,393,417 $732,596
Fund Balance Reserves @ Beg of Year 24,842,141 26,410,732 26,410,732 26,422,541
Available Resources 29,772,502 26,948,980 28,804,149 27,155,137
Uses of Fund Balance Reserves:
Economic Development 1,485,300 715,850 355,200 573,600
Transfer out - CIP Fund 1,814,248 2,976,520 2,026,408 2,477,842
Estimated Fd Bal Reserves @ 06/30 26,472,954 23,256,610 26,422,541 24,103,695
05/15107
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2007- 2008
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
Property Taxes
30010 Current Secured
2,883,461
2,900,000
3,100,000
3,100,000
30020 Current Unsecured
157,574
180,000
170,000
250,000
180,000
200,000
30050 Supplemental Roll
324,571
97,948
150,000
75,000
10,000
20,000
30100 Prior Year Property Tax
38,292
15,000
15,000
15,000
30200 Misc. Property Taxes
30250 Interest Penalties & Delinquencies
17,875
15,000
20,000
Total Property Taxes
3,519,721
3,335,000
3,545,000
3,535,000
Other Taxes
31010 Sales Tax
2,964,877
3,000,000
2,969,300
3,100,000
31011 Sales Tax Compensation Fund
892,280
1,050,000
989,800
1,030,000
31200 Transient Occupancy Tax
718,889
700,000
750,000
750,000
31210 Franchise Tax
996,567
960,000
980,000
980,000
31250 Property Transfer Tax
416,423
350,000
315,000
350,000
Total Other Taxes
5,989,036
6,060,000
6,004,100
6,210,000
Subventions - State:
31340 Homeowners Exemption
34,608
30,000
30,000
30,000
31700 Motor Vehicle in Lieu (VLF)
413,230
370,000
400,000
375,000
31701 VLF - Property Tax in Lieu
3,867,967
4,006,450
4,006,450
4,000,000
31800 Off Highway Tax
914
(397,473)
1,000
(397,475)
500
(397,475)
1,000
(397,475)
31885 ERAF III Revenue
Total Subventions -State
3,919,246
4,009,975
4,039,475
4,008,525
From Other Agencies
490,600
31333 Tr Mgt System Revenue -County
200,000
31620 FEMA Revenue
13,295
315,000
0
31625 Fed Homeland Security Grant
3,980
18,970
18,961
25,000
31632 Fed - Education Grant
52,860
50,000
50,000
10,000
31635 Fed Grants -
228,994
10,000
12,196
10,000
31856 Ofc of Tr Safety Grants
5,655
0
31900 Intergovt Revenue - Other Cities
225,000
0
529,784
393,970
571,757
245,000
Total From Other Agencies
Fines & Forfeitures
32150 Vehicle Code Fines
351,597
370,000
300,000
300,000
32200 General Fines
19,020
20,000
20,000
22,000
32210 Municipal Code Fines
100
204,745
500
165,000
300
165,000
500
165,000
32230 Parking Fines
32250 Vehicle Impound Fees
14,460
15,000
15,000
15,000
32270 False Alarm Fees
25,000
1,000
25,000
Total Fines & Forfeitures
589,922
595,500
501,300
527,500
Current Service Charges:
Building Fees:
34110 Building Permits
473,103
350,000
380,000
322,000
34120 Plumbing Permits
43,313
25,000
37,000
23,000
34130 Electrical Permits
67,552
30,000
45,000
27,600
34140 Mechanical Permits
26,129
20,000
25,000
18,400
34200 Permit Issuance Fee
58,398
60,000
60,000
55,200
34250 Inspection Fees
18,752
11,000
13,970
10,100
34300 Plan Check Fees
555,512
250,000
260,000
230,000
05/15/07
2
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2007- 2008
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
34310 Plan Retention Fee
5,787
4,200
5,500
200
4,000
200
34350 SMIP Fees
Sub -Total
210
200
690,500
1,248,756
750,400
826,670
Planning Fees:
0
34410 Environmental Fees
34430 Current Planning Fees
114,249
100,000
170,000
100,000
34500 Miscellaneous Planning Permits
10
100,000
590,000
621,000
0
701,323
34550 Developer Fee
34560 Business Registration Fees
9,900
10,000
7,500
10,000
Sub -Total
224,159
700,000
798,500
811,323
Engineering Fees:
34610 Engr - Plan Check Fees
132,460
50,000
50,000
70,000
34620 Engr - Permit Issuance Fee
4,352
5,000
3,000
5,000
71000
34630 Engr - Encroachment Fees
9,488
6,000
6,000
20,000
60,000
34640 Engr- Inspections Fees
81,951
23,671
40,000
50,000
30,000
50,000
34650 Soils/Misc Engineering Fees
34660 Traffic Mitigation - Engineering
13,246
950,000
911,806
350,000
34665 Industrial Waste Fees
16,841
20,000
30,000
25,000
282,009
1,121,000
1,050,806
567,000
Sub -Total
Recreation Fees:
34720 Community Activities
54,967
64,630
56,500
71,385
34730 Senior Activities
36,152
52,380
109,150
40,000
109,150
35,283
114,625
34740 Athletics
110,465
164,732
200,225
182,680
182,680
34760 Fee Programs
34780 Contract Classes
267,910
250,000
250,000
270,000
34800 Special Event Fees
80,725
70,000
70,000
70,000
708,330
743,973
Sub -Total
714,951
746,385
Total Current Service Charges
2,469,875
3,317,785
3,384,306
2,812,796
Use of Money and Property:
36100 Investment Earnings
985,531
625,000
750,000
750,000
36600 Returned Check Charges
0
41,173
1,000
31,900
500
31,900
1,000
31,900
36610 Rents & Concessions
36615 DB Center Rental
476,048
500,000
500,000
550,000
36620 Heritage Pk Bldg Rental
17,978
16,000
19,000
19,000
16,100
36625 Parks & Fields Rental
10,699
10,000
16,100
500
1,000
36630 Sale of Fixed Assets
569
1,000
0
36640 Sale of Promotional Items
0
3,592
5,000
5,000
5,000
36650 Sale of Printed Material
5,662
2,000
2,000
2,000
36660 Donations
36750 Retention Forfeiture
36800 Property Damage - Pub Wks
40,619
17,442
15,000
15,000
15,000
36810 Property Damage - Parks
7,169
5,000
18,000
15,000
1,000
36900 Miscellaneous Revenue
Total Use of Money and Property
70,964
1,000
15,000
1,677,446
1,212,900
1,373,000
1,407,000
05/15/07
3
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2007- 2008
Transfers In -Other Funds:
39111
Transfer In - Gas Tax Fund
39113
Transfer In - Prop C Fund
39115
Transfer In - Int. Waste Mgt. Fd
39118
Transfer In - AB2766
39123
Transfer In - Safe Parks
39125
Transfer In - CDBG Fund
39126
Transfer In - COPS Fund
0
Total Transfers In -Other Funds
PFA - Lease Payment Account Balance
Economic Dev. Fund Balance Reserves
Economic Development
GENERAL FUND TOTAL
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
932,800
985,750
985,750
1,076,600
9,000
9,000
9,000
152,686
185,000
185,000
185,000
70,000
70,000
0
98,000
98,000
53,000
9,990
0
129,307
180,300
180,300
194,450
1,224,783
1,528,050
1,528,050
1,518,050
546,750
1,485,300 715,850 355,200 573,600
$21,951,863 $21,169,030 $21,302,188 $20,837,471
05/15107
4
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET
$20,837,471
PROPERTY TAXES
3,535,000
Current Secured (30010)
Amount Budgeted:
3,100,000
Estimates plus 3% increase
3,100,000
Current Unsecured (30020)
Amount Budgeted:
180,000
Historical
180,000
Supplemental Roll (30050)
Amount Budgeted:
200,000
Historical
200,000
Prior Year Property Tax (30100)
Amount Budgeted:
20,000
Historical
20,000
Misc. Property Taxes (30200)
Amount Budgeted:
15,000
Historical
15,000
Interest Penalties & Delinquencies (30250)
Amount Budgeted:
20,000
Historical
20,000
OTHER TAXES
6,210,000
Sales Tax (31010)
Amount Budgeted:
3,100,000
Based on HDL projections (including Target
Store)
3,100,000
Sales Tax Compensation Fund (31011)
Amount Budgeted:
1,030,000
25% of Sales Tax Budget - to be received
periodically from the State assuming State
backfills the revenue as promised.
1,030,000
Transient Occupancy Tax (31200)
Amount Budgeted:
750,000
Based on current yr - annualized
750,000
Franchise Tax (31210)
Amount Budgeted:
980,000
Based on current year revenues
980,000
Property Transfer Tax (31250)
Amount Budgeted:
350,000
Historical
350,000
SUBVENTIONS - STATE
4,008,525
Homeowners Exemption (31340)
Amount Budgeted:
30,000
Historical
30,000
Motor Vehicle In Lieu (31700)
Amount Budgeted:
375,000
Based on estimated $6.30 per capita (59,487)
375,000
VLF Property Tx in Lieu (31701)
Amount Budgeted:
4,000,000
Based on FY05-06
4,000,000
05/15/07
5
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY07- 08
Page 2
Off Highway Tax (31800)
Amount Budgeted:
1,000
Based on FY05-06
Traffic Fines (32150)
1,000
300,000
Based on current year
ERAF 111 Shift (31885)
Amount Budgeted:
(397,475)
Based on FY05-06
Amount Budgeted:
(397,475)
22,000
Based on current year
FROM OTHER AGENCIES
245,000
FEMA Revenue (31620)
Amount Budgeted:
200,000
Based on estimates
200,000
Parking Fines (32230)
Amount Budgeted:
Federal Homeland Sec Grant (31625)
Amount Budgeted:
0
Federal Education Grant (31632) Amount Budgeted: 25,000
Based on estimates 25,000
Federal Grants (HUD) (31635) Amount Budgeted: 10,000
Based on estimates 10,000
Office of Traffic Safety Grants Amount Budgeted: 10,000
Traffic Safety & DUI Grants 10,000
Sale of Prop A Transit - Other Cities (31900) Amount Budgeted: 0
FINES & FORFEITURES
527,500
Traffic Fines (32150)
Amount Budgeted:
300,000
Based on current year
300,000
General Fines (32200)
Amount Budgeted:
22,000
Based on current year
22,000
Municipal Code Fines (32210)
Amount Budgeted:
500
500
Parking Fines (32230)
Amount Budgeted:
165,000
Based on current year
165,000
Vehicle Impound Fees (32250)
Amount Budgeted:
15,000
15,000
False Alarm Fees (32270)
Amount Budgeted:
25,000
25,000
Graffiti Restitution (32350)
Amount Budgeted:
0
05/15/07
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY07- 08
Page 3
CURRENT SERVICE CHARGES:
2,812,796
BUILDING FEES:
Building Permits (34110)
Amount Budgeted:
322,000
322,000
Plumbing Permits (34120)
Amount Budgeted:
23,000
23,000
Electrical Permits (34130)
Amount Budgeted:
27,600
27,600
Mechanical Permits (34140)
Amount Budgeted:
18,400
18,400
Permit Issuance Fee (34200)
Amount Budgeted:
55,200
55,200
Inspection Fees (34250)
Amount Budgeted:
10,100
10,100
Plan Check Fees (34300)
Amount Budgeted:
230,000
230,000
Plan Retention Fee (34310)
Amount Budgeted:
4,000
4,000
SMIP Fees (34350)
Amount Budgeted:
200
Primarily remitted to State
200
PLANNING FEES:
0
Environmental Fees (34410)
Amount Budgeted:
Current Planning Fees (34430)
Amount Budgeted:
100,000
100,000
Miscellaneous Planning Permits (34500) Amount Budgeted: 0
Developer Fee (34550) Amount Budgeted: 701,323
701,323
Business Registration (34560) Amount Budgeted: 10,000
05/15/07
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY07- 08
Page 4
ENGINEERING FEES:
Engr - Plan Check Fees (34610) Amount Budgeted: 70,000
Crooked Creek Homes, Chilis, Panda 70,000
South Pointe/JCC SFR, CRTC,
TM 53430 (Cheung)
Engr - Permit Issuance Fee (34620) Amount Budgeted: 5,000
Engr - Encroachment Fees (34630) Amount Budgeted: 7,000
Engr - Inspections Fees (34640) Amount Budgeted: 60,000
Target/Brookfield, Banning Way Office, etc. 60,000
Engr - Soils/Misc Engr Fees (34650) Amount Budgeted: 50,000
Traffic Mitigation - Engineering (34660) Amount Budgeted: 350,000
Target/Brookfield 350,000
Industrial Waste Fees (34665) Amount Budgeted: 25,000
RECREATION FEES
Amount Budgeted:
Community Activities (34720)
Amount Budgeted: 71,385
City Birthday Party
17,800
Haunted House/Fall Festival
3,200
Sunday at the Center Art Show
2,500
Easter Egg Hunt
75
Adult Excursions
29,160
DB4Youth
4,150
Winter Snowfest
8,750
Candy Cane Craft Fair
3,750
Concerts in the Park
2,000
Senior Activities (34730) Amount Budgeted: 35,283
Senior Excursions 19,383
Senior Activities 15,900
Athletics (34740)
Amount Budgeted:
114,625
Youth Baseball
16,840
One Pitch Softball Tournament
500
Youth Soccer
11,690
Youth Basketball
36,155
Adult Volleyball
4,800
Adult Basketball
44,640.
Fee Programs (34760)
Amount Budgeted:
182,680
Day Camp
103,680
Tiny Tots
79,000
Contract Classes (34780)
Amount Budgeted:
270,000
Contract Classes
8
270,000 05/15/07
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY07- 08
Paae 5
Special Event Fees
Amount Budgeted:
70,000
Calvary Chapel - Sheriff
70,000
USE OF MONEY AND PROPERTY
1,407,000
Interest Earnings (36100)
Amount Budgeted:
750,000
Interest Yields rising
750,000
Returned Check Charges (36600)
Amount Budgeted:
1,000
Property Damage - Parks (36810)
Amount Budgeted:
1,000
15,000
Rents & Concessions (36610)
Amount Budgeted:
15,000
31,900
Soda Machine Contract -- Parks
9,000
Cell Site Contract -- Peterson Park
Amount Budgeted:
12,900
1,000
Cell Site Contract -- Eastgate Road Access
10,000
Diamond Bar Center Rental (36615)
Amount Budgeted:
550,000
Diamond Bar Center Rental
550,000
Heritage Park Bldg Rental (36620)
Amount Budgeted:
19,000
Heritage Park Community Center Rental
19,000
Parks & Fields Rental (36625)
Amount Budgeted:
16,100
Pantera Park Activity Room Rental
5,700
Picnic Reservations
6,550
Ball Field Rental
3,850
Sale of Fixed Assets (36630)
Amount Budgeted:
1,000
1,000
Sale of Promotional Items (36640)
Amount Budgeted:
0
Sale of Printed Material (36650)
Amount Budgeted:
5,000
5,000
Donations (36660)
Amount Buagetea:
�,uuu
2,000
Property Damage - Pub Wks (36800)
Amount Budgeted:
15,000
15,000
Property Damage - Parks (36810)
Amount Budgeted:
15,000
15,000
Miscellaneous Revenue (36900)
Amount Budgeted:
1,000
1,000
05/15/07
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY07- 08
Page 6
TRANSFERS IN - OTHER FUNDS
1,518,050
Transfer In - Gas Tax Fund (39111)
Amount Budgeted:
1,076,600
Utilities (001-5510-42126)
35,000
Road Maintenance (001-5554-XXXX) less
street sweeping & storm drainage
1,041,600
Transfer In - Prop C Fund (39113)
Amount Budgeted:
9,000
Administration of Prop C Signal Projects
9,000
Transfer In - Int, Waste Mgt Fd (39115)
Amount Budgeted:
185,000
Street Sweeping (001-5554-45501)
165,000
Storm Drainage (001-5554-45512)
20,000
Transfer In - CDBG Fd (39125)
Amount Budgeted:
0
Transfer In - COPS Fund (39126) Amount Budgeted: 194,450
290-D Team 142,150
Law Enforcement Technician Position - Partial 12,300
Special Services - School Traffic, Check Points, etc 40,000
Transfer In - AB 2766 (AQMD) Fund (39118) 0
Transfer In - Safe Parks Fund (39123) Amount Budgeted: 53,000
Youth Master Plan Implementation
Personnel (Rec Specialist - .75) 53,000
PFA - Lease Payment Account 0
__ _ _ ---- -- emnunt RudnPted: 573,600 573,600
EXPENDITURE DETAIL
SECTION &
DEPARTMENT
11
CITY OF DIAMOND BAR
Department - Legislative
• City Council
• City Attorney
• City Manager/City Clerk
12
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
LEGISLATIVE SERVICES
FY 2007-2008
Organization #: 001-4010 through 001-4030
DEPARTMENT INCLUDES:
City Council $175,640
City Attorney 240,000
City Manager/City Clerk's Office 965,690
13 05/15/07
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
736,897
747,500
747,500
817,100
SUPPLIES
2,075
6,250
3,200
5,750
OPERATING EXPENDITURES
126,520
197,890
164,963
204,480
PROFESSIONAL SERVICES
264,651
368,600
388,600
350,500
CAPITAL OUTLAY
571
2,500
0
3,500
DEPARTMENTTOTAL
$1,130,713
$1,322,740
$1,304,263
$1,381,330
DEPARTMENT INCLUDES:
City Council $175,640
City Attorney 240,000
City Manager/City Clerk's Office 965,690
13 05/15/07
CITY OF DIAMOND BAR DEPARTMENT: Legislative
ESTIMATED EXPENDITURES
Printing
666
DIVISION:
City Council
FY 2007-2008
42112
Photography
ORGANIZATION #:
001-4010
500
500
42125
Telephone
2,102
2,700
FY 2007-08
2,790
FY2005-06
FY 2006-07
FY 2006-07
City Manager
1,600
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
300
300
42320
Publications
40010 Salaries
46,611
44,800
44,800
46,300
40070 City Paid Benefits
1,396
4,900
4,900
4,550
40080 Retirement
6,447
8,100
8,100
8,300
40083 Worker's Comp. Exp.
81
400
400
400
40084 Short/Long Term Disability
18,600
300
300
0
40085 Medicare
1,608
950
950
700
40090 Benefit Allotment
52,602
54,000
54,000
57,350
TOTAL PERSONNEL
108,744
113,450
113,450
117,600
SUPPLIES
171,600
164,650
175,640
41200 Operating Supplies
773
1,750
700
1,750
TOTAL SUPPLIES
773
1,750
700
1,750
OPERATING EXPENDITURES
42110
Printing
666
0
42112
Photography
456
500
500
500
42125
Telephone
2,102
2,700
2,500
2,790
42130
Rental/Lease of Equipment
1,371
2,700
1,600
2,900
42315
Membership & Dues
50
300
300
300
42320
Publications
0
200
100
200
42325
Meetings
4,107
4,000
3,000
4,000
42330
Travel -Conferences
13,539
25,000
23,000
25,000
42335
Travel -Mileage & Auto Allow
14,500
18,000
18,000
18,600
42340
Education & Training
600
3,000
1,500
2,000
TOTAL OPERATING EXP.
37,391
56,400
50,500
56,290
DIVISION TOTAL
146,908
171,600
164,650
175,640
14 05/15/07
CITY OF DIAMOND BAR
CITY COUNCIL (001-4010)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $175,640
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 117,600
City Council Members ($746/mo) 5.00 CC
City Council Election - Possible 2 New Council Members
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
1,750
Misc Office Supplies
1,750
OPERATING EXPENDITURES
Photography (42112)
Amount Budgeted:
500
Council Photos -
500
Telephone (42125)
Amount Budgeted:
2,790
Cell Phones (5@ $45/mo plus minutes)
2,700
Council Election - 2 Possible
90
Rental/Lease of Equipment (42130)
Amount Budgeted:
2,900
Cable Modem (5 @ 45/mo)
2,900
Membership & Dues (42315)
Amount Budgeted:
300
ICSC
300
CEWAER
Publications (42320)
Amount Budgeted:
200
CALPEEK
100
Misc
100
Meetings (42325)
Amount Budgeted:
4,000
League, Chamber, Misc
4,000
Travel -Conferences (42330)
Amount Budgeted:
25,000
League, COCA, Natl League, SCAG,
25,000
Misc Sacramento trips, etc.
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
18,600
Auto Allowance - 300/mo X 5
18,600
Education & Training (42340)
Amount Budgeted:
2,000
CC/CM Team Training - League
2,000
05/15/07
15
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Legislative
DIVISION: City Attorney
ORGANIZATION #: 001-4020
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
PROFESSIONAL SERVICES
44020 Prof Svcs - General Legal
109,431 75,000 95,000 90,000
44021 Prof Svcs - Special Legal
42,658 140,000 140,000 110,000
44023 Prof Svcs - Sp Lgl Code Enf
40,000
215,000 235,000 240,000
TOTAL PROF SVCS
152,090
DIVISION TOTAL 152,090 215,000 235,000 240,000
TOTAL BUDGET
CITY OF DIAMOND BAR
CITY ATTORNEY (001-4020)
BUDGET DISCUSSION
FY07-08
$240,000
PROFESSIONAL SERVICES
General Legal Svcs (40020) Amount Budgeted:
90,000
City Attorney
90,000
Special Legal Svcs (40021) Amount Budgeted:
110,000
Special Litigations
40,000
Muni Code - Rewrite
50,000
City Labor Attorney (previously in HR)
5,000
Legal Svcs - as required by IS
15,000
Special Legal Svcs - Code Enf (40023) Amount Budgeted:
40,000
City Prosecutor, County Dist Atty, Misc.
40,000
(Previously in Neighborhood Impr)
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Legislative
DIVISION: City Manager/Clerk
ORGANIZATION #: 001-4030
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
PERSONNEL SERVICES
40010 Salaries
465,758
462,500
462,500
51,500
40020
Over -Time Wages
499
1,000
1,000
1
1,500
40070
City Paid Benefits
3,800
6,000
6,000
61450
40080
Retirement
84,561
83,500
63,500
93,050
40083
Worker's Comp. Exp.
1,033
6,400
6,400
7,300
40084
Short/Long Term Disability
2,836
2,850
2,850
3,200
40085
Medicare
6,827
6,800
6,800
7,550
40090
Benefit Allotment
62,839
65,000
65,000
60,950
110,500
TOTAL PERSONNEL
628,153
634,050
634,050
699,500
SUPPLIES
41200 Operating Supplies 1,302 3,000 2,500 3,000
41300 Small Tools & Equipment 0 1,500 1,000
TOTAL SUPPLIES 1,302 4,500 2,500 4,000
OPERATING EXPENDITURES
42115
Advertising
42125
Telephone
42200
Equipment Maintenance
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
42390
Elections
3,500
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
2,074
15,000
3,000
20,000
1,284
1,500
2,000
1,500
0
750
750
4,822
5,500
6,000
5,500
2,734
3,000
3,000
3,000
4,617
3,500
2,000
2,500
14,494
25,000
20,000
25,000
6,578
9,240
9,240
10,940
5,835
8,000
5,000
4,000
46,692
70,000
64,223
75,000
89,129
141,490
114,463
148,190
112,561
153,600
153,600
110,500
112,561
153,600
153,600
110,500
CAPITAL OUTLAY
46220 Furniture 571 1,000
46235 Computer Equip -Software 0 2,500 2,500
TOTAL CAPITAL OUTLAY 571 2,500 0 3,500
DIVISION TOTAL 831,716 936,140 904,613 965,690
18 05/15/07
TOTAL BUDGET
CITY OF DIAMOND BAR
CITY MANAGER / CLERK (001-4030)
BUDGET DISCUSSION
FY07-08
$965,690
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 699,500
City Manager
1.00
FT
Asst. City Manager
0.70
FT
City Clerk
1.00
FT
Admin Records Coordinator
.50
FT
Senior Admin Analyst
1.00
FT
Office Assistant II
1.35
FT
5.50
FT
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
3,000
Misc Office Supplies
3,000
Includes purchase of additional minute,
resolution, ordinance books and paper
Small Tools & Equipment (41300)
Amount Budgeted:
1,000
Misc Small Tools
1,000
FAX Machine
OPERATING EXPENDITURES
Amount Budgeted:
20,000
Advertising (42115)
Public hearing notices
20,000
(doesn't include LLADs)
Telephone (42125)
Amount Budgeted:
1,500
Cell phones
1,500
Equipment Maintenance (42200)
Amount Budgeted:
750
Misc
750
Membership & Dues (42315)
Amount Budgeted:
5,500
ICMA (2) CM/ACM
SCAN NATOA (2) ACM/CM
MMASC (3) ACM/SRMA
SGVCMA
ICSC (1) CM
SGVACM
MISAC
CCAC, IIMC, Natl Notary Assn, Natl
Parliamentarians
05/15/07
19
CITY OF DIAMOND BAR
CITY MANAGER / CLERK (001-4030)
BUDGET DISCUSSION
FY07-08
Paae 2
Publications (42320) Amount Budgeted: 3,000
Cable TV Publications, CA Public Sector 3,000
Directory, various
City Attorney's Handbook from LOCC
West Code Updates
Meetings (42325) Amount Budgeted: 2,500
Various 2,500
el -Conferences (42330) Amount tivagetea:
Includes travel for City Mgr, ACM, SRMA 25,000
League, MMASC, CCCA, ICMA,ICSC, etc
League Election Conf-Monterey, CCAC
Annl Conf., City Clerk's Annl Conf
25,000
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
10,940
Misc Mileage Reimbursements
500
CM Auto Allowance ($500/mo)
6,000
ACM Auto Allowance ($250/mo)
3,000
City Clerk Auto Allow ($120/mo)
1,440
Education & Training (42340)
Amount Budgeted:
4,000
Westbrook Training - Clerk
2,500
Misc Training
1,500
Elections (42390)
Amount Budgeted:
75,000
Countywide Election Services
50,000
Translation Services
5,000
Election Consulting Services
20,000
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
110,500
Temp Services - Vacation Exec Asst
2,000
Minute Secretary - City Council Minutes
25,000
Lobbying Svcs - Gonzalves $3,000/mo
36,000
Municode Supplement
15,000
Temp Svcs
12,500
Miscellaneous
20,000
CAPITAL OUTLAY
1,000
Furniture (46220)
Misc Furniture
1,000
Computer Equip -Software (46235)
Amount Budgeted:
2,500
2,500
05/15/07
20
CITY OF DIAMOND BAR
Department - Admin. & Support
• Finance
• Human Resources
• Information Systems
• General Government
• Public Information
22
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Administration and Support
FY 2007-2008
Organization #: 001.4050 through 001-4095
DEPARTMENTINCLUDES:
Public
1
Finance
$407,800
Human Resources
243,620
FY 2007-08
901,610
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
$897,577
1,083,300
$977,000
$1,155,950
SUPPLIES
59,761
68,500
62,900
69,600
OPERATING EXPENDITURES
1,320,883
1,718,585
1,662,191
1,831,220
PROFESSIONAL SERVICES
357,539
893,312
874,100
606,450
CONTRACT SERVICES
27,744
39,750
30,022
52,300
CAPITAL OUTLAY
231,454
723,800
710,130
46,000
DEPARTMENT TOTAL
$2,894,959
4,527,247
$4,316,343
$3,761,520
DEPARTMENTINCLUDES:
Public
1
Finance
$407,800
Human Resources
243,620
Information Systems
901,610
General Government
1,695,200
Public Information
513,290
ADMINISTRATION AND SUPPORT
Info Systems
Human Resources 24.0%
05/15/07
23
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
ShortlLong Term Disability
40085
Medicare
40090
Benefit Allotment
1,950
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
DEPARTMENT: Admin & Support
DIVISION: Finance
ORGANIZATION #: 001-4050
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
208,008
240,250
240,250
253,900
1,466
2,000
1,700
2,000
1,643
3,050
3,050
3,600
39,021
43,600
43,600
45,500
368
1,950
1,950
2,050
1,309
1,500
1,500
1,550
3,046
3,550
3,550
3,700
31,616
33,050
33,050
33,950
286,476
328,950
328,650
346,250
538 1,000 1,300 1,500
200 200
538 1,200 1,300 1,70U
OPERATING EXPENDITURES
937
1,500
900
1,500
42110 Printing
42315 Membership & Dues
775
950
950
950
42320 Publications
0
200
200
200
200
200
42325 Meetings
42330 Travel -Conferences
125
3,764
4,600
3,000
7,000
42335 Travel -Mileage & Auto Allow
1,918
3,200
3,200
3,250
42340 Education & Training
1,887
2,000
1,500
2,000
TOTAL OPERATING EXP.
9,406
12,650
9,750
15,100
PROFESSIONAL SERVICES
44000 Professional Services
8,117
51,500
50,000
17,500
44010 Prof Svcs-Acctg & Auditing
14,350
25,000
25,000
25,750
TOTAL PROF SVCS
22,467
76,500
75,000
43,250
CAPITAL OUTLAY
0
1,500
46220 Office Equip - Furniture
571
0
46230 Computer Equip - Hardware
0
1,000
0
571
1,000
0
1,500
DIVISION TOTAL 319,458 420,300 414,700 407,800
05/15/07
24
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 07-08
TOTAL BUDGET $407,800
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 346,250
Finance Director 0.90 FT
Senior Accountant 0.90 FT
Accounting Technician 1.30 FT
3.10 FT
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
1,500
Miscellaneous office supplies
1,500
Small Tools and Equipment (41300)
Amount Budgeted:
200
Miscellaneous
200
OPERATING EXPENDITURES
Printing (42110)
Amount Budgeted:
1,500
Printing of Forms & CAFR
300
Printing of Budget
800
Printing of Checks & Forms
400
Membership & Dues (42315)
Amount Budgeted:
950
GFOA
600
CSMFO
200
CMTA
150
Publications (42320)
Amount Budgeted:
200
FLSA Publications, GFOA Publications,
100
GASB Info
100
Meetings (42325)
Amount Budgeted:
200
Misc - CSMFO, etc.
200
Travel -Conferences (42330)
Amount Budgeted:
7,000
GFOA - Florida
3,500
CSMFO
1,500
Pentamation
2,000
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
3,250
Misc
250
Auto Allowance - Finance Director
3,000
Education & Training (42340)
Amount Budgeted:
2,000
PERS Update, FLSA Updates, GASB Trng
2,000
05/15/07
25
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 07-08
Page 2
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted: 17,500
CAFR Info
1,000
Misc - Vacation Coverage
1,500
GASB 45 - OPEB Actuarial
15,000
Prof Svcs-Acctg & Auditing (44010)
Amount Budgeted: 25,750
Audit Contract (with 3% increase)
25,750
CAPITAL OUT
Office Equipment (46200)
Amount Budgeted: 0
Office Furniture (46220) 1,500
Two Chairs 1,500
Computer Equipment - Hardware (46230) Amount Budgeted: 0
Misc Equip for Finance Staff
CITY OF DIAMOND BAR
DEPARTMENT: Admin & Support
ESTIMATED EXPENDITURES
DIVISION; Human Resources
FY 2007-2008
ORGANIZATION #;
001-406.0
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
84,331
75,800
70,000
44,200
40010 Salaries
0
40015 Bilingual Pay Differential
0
48,500
40030 Part -Time Wages
850
900
700
2,600
40070 City Paid Benefits
15,316
13,700
10,000
16,600
40080 Retirement
40083 Worker's Comp. Exp.
172
650
600
950
40084 Short/Long Term Disability
514
600
400
600
40085 Medicare
1,185
1,150
800
1,350
40090 Benefit Allotment
11,250
9,700
8,000
12,050
40093 Benefits Admininstration
740
1,100
1,500
1,200
40095 Employee Severance
7,500
50,000
50,000
121,859
153,600
92,000
178,050
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
616
500
800
500
41400 Promotional Supplies
2,442
2,000
1,000
1,500
TOTAL SUPPLIES
3,058
2,500
1,800
2,000
OPERATING EXPENDITURES
400
400
400
42110 Printing
42115 Advertising
61
2,855
2,000
2,000
2,000
42315 Membership & Dues
3,168
3,375
3,750
3,850
42320 Publications
505
1,425
300
2,000
500
500
2,000
42325 Meetings
42330 Travel -Conferences
3,890
4,500
2,000
5,000
42335 Travel-Mileage/Auto Allow
1,440
700
720
42340 Education & Training
2,645
6,700
1,500
6,000
42341 Employee Tuition Reimb
2,605
7,500
4,000
13,500
42345 Pre -Employment Screening
6,203
5,500
5,500
8,900
42346 Misc Employee Benefits
3,130
1,000
1,000
1,000
42347 Employee Recognition Prgm.
3,834
4,000
4,000
4,000
TOTAL OPERATING EXP.
30,321
38,715
25,350
47,870
PROFESSIONAL SERVICES
9,437
42,600
30,000
15,700
44000 Professional Services
44021 Prof Svcs - Special Legal
4,514
4,000
1,000
0
TOTAL PROF SVCS
13,952
46,600
31,000
15,700
DIVISION TOTAL 169,189 241,415 150,150 243,620
05/15/07
27
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $243,620
PERSONNEL SERVICES
Personnel (40010-40095) Amount Budgeted: 178,050
Full Time
Asst. City Manager 0.05 FT
Admin Records Coordinator 0.50 FT
0.60 FT
Part Time
Human Resources Manager - 1/2 Time 1.00 PT
Misc Admin Charges related to benefits not
allocated to departments (Health Ins) 1,200
Employee Severence Agreements 50,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 500
Miscellaneous office supplies 500
Promotional Items (41400)
Amount Budgeted:
1,500
Employee Recognition Program -
certificates, plaques, watches, service pins,
pen sets, etc
1,500
OPERATING EXPENDITURES
Printing (42110)
Amount Budgeted:
400
Personnel Rules & Regulations
200
Labor Law Posters
200
Advertising (42115)
Amount Budgeted:
2,000
Employment Ads
2,000
Membership & Dues (42315)
Amount Budgeted:
3,850
MMASC
50
LCW - ERC (City Membership)
3,000
SCPMA
50
CALPELRA
300
NPELRA
300
SCPLRC
150
Publications (42320)
Amount Budgeted:
500
FLSA Publications
500
Meetings (42325)
Amount Budgeted:
2,000
Quarterly Employee Breakfasts
1,500
Interview Panels
500
28 05/15/07
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY07-08
Page 2
Travel -Conferences (42330)
Amount Budgeted:
5,000
CALPELRA Annual Conference
1,000
LCW Annual Conference
1,000
CalPERS Annual Conference
1,500
NPELRA Annual Conference
1,500
Travel-Mileage/Auto Allowance (42335)
Amount Budgeted:
720
Auto Allowance - HR Manager ($60/mo)
720
Education & Training (42340)
Amount Budgeted:
6,000
Mandatory Sexual Harassment Training,
General Training, Customer Service/Front
Counter Training
6,OD0
Employee Tuition Reimbursement (42341)
Amount Budgeted:
13,500
Citywide Account ($1,500/Employee)
13,500
Estimated Participation 9 Employees
Pre-employment Screening (42345)
Amount Budgeted:
8,900
Live Scan (Fingerprinting)
3,000
Pre -Employment Physicals
5,900
Regular Staff
3,500
Recreation Part Time Staff
1,200
Park Maint Part Time Staff
1,200
Misc Employee Benefits (42346)
1,000
Section 125 Benefits - Admin Charges
1,000
Employee Recognition Program (42347)
Amount Budgeted:
4,000
Employee Appreciation Event
4,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 15,700
Bilingual Pay Testing Svcs 700
As Need Human Resources Svcs 15,000
Prof Svcs -Special Legal (44021) Amount Budgeted: 0
Personnel & Labor Attorney Services
(moved to City Attorney)
05/15/07
29
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Admin & Support
0SION* Info Systems
ORGANIZATION #: 001-4070
DIVISION TOTAL 698,051 1,550,090 1,550,062 901,610
05/15/07
30
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals Adjusted Budget
Projected
Recommended
_
PERSONNEL SERVICES
21 3,837
222,850
222,850
247,800
40010
40020
Salaries
Over -Time Wages
1,026
5,500
5,500
7,000
0
40030
Part-time Wages
710
1,781
2,450
2,450
3,000
40070
City Paid Benefits
38,914
40,250
40,250
44,400
40080
40083
Retirement
Worker's Comp. Exp.
1,531
3,300
3,300
3,650
1,550
40084
Short/Long Term Disability
1,305
1,400
3,300
1,400
3,300
3,650
40085
Medicare
3,181
26,695
26,700
26,700
28,000
40090
Benefit Allotment
TOTAL PERSONNEL
288,981
305,750
305,750
339,050
SUPPLIES
41200 Operating Supplies
11,048
6,600
6,600
7,000
6,900
7,500
41300
Small Tools & Equipment
3,644
14,692
7,000
13,600
13,600
14,400
TOTAL SUPPLIES
OPERATING EXPENDITURES
4,111
8,900
8,900
8,900
42125
42205
Telephone
Computer Maintenance
79,078
143,650
143,650
237,060
1,680
42315
Membership & Dues
540
1,100
440
1,100
440
440
42320
Publications
129
495
600
800
1,480
42325
42330
Meetings
Travel-Conferences/Research
7,033
9,600
9,600
8,100
4,200
42335
Travel -Mileage & Auto Allow
1,973
4,200
7,600
4,200
7,600
10,000
42340
Education & Training
TOTAL OPERATING EXP.
7,970
101,330
176,090
176,290
271,860
PROFESSIONAL SERVICES
64,264
334,000
334,000
179,400
44000
44030
Professional Services
Prof Svcs -Data Processing
700
29,100
29,100
29,100
TOTAL PROF SVCS
72, 964
363,100
363,100
208,500
CONTRACT SERVICES
27,744
28,250
28,522
39,800
45000
Contract Services
TOTAL CONTRACT SVCS.
27,744
28,250
28,522
39,800
CAPITAL OUTLAY
46220 Office Equipment-Fumiture
2,532
1,000
750
2,000
1,000
4 6230
computer
107,547
183,300
478,000
183,300
478,7500
24,000
46235
Computer Equip -Software
81,861
399
1,000
1,000
46250
Misc Equipment
192,339
663,300
662,800
28,000
DIVISION TOTAL 698,051 1,550,090 1,550,062 901,610
05/15/07
30
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 07-08
TOTAL BUDGET 901,610
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time:
Info Systems Director
Network/GIS Engr
IS Support Technician
SUPPLIES
Amount Budgeted:
0.85 FT
0.85 FT
0.85 FT
2.55 FT
339,050
Supplies (41200) Amount Budgeted: 6,900
Office Supplies 1,200
Spare Keyboards, Mice & Cables, etc. 1,200
SDLT Tapes & Cleaning Tapes 4,000
Mixed Transfer Media 500
Small Tools & Equipment (41300) Amount Budgeted: 7,500
Departmental Cable/Network Tools 1,000
GIS related tools & equipment 1,000
Spare Computer Parts 1,500
Printers (DBC & CH Replacements) 4,000
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 8,900
Toll-free Number 300
1,700
Network support wireless cards (2)
Telephone System Support (Programming) 3,250
Cell Telephone/lntemet Access reimbursement (2) 2,400
Line Adds/Moves/Changes (Physical changes) 1,250
Computer Maintenance (42205) Amount Budgeted: 237,060
Software Maintenance:
Departmental Applications
Municipal Software (CityView-Dev. Svcs)
30,000
Finance - Pentamation - PLUS and GRS
28 500
Transcore (Traffic Signal Software - PW)
20,000
Document Imaging - Fortis (CM)
11,000
5,000
Recreation -Vermont Systems RecTrac
7 875
Tele -Works - Info -to -Go (Public Info)
3,500
Scala (DBTV3, Kiosk)
1,500
Pagemaker, Illustrator, Photpshop, etc.
575
Micro -paver, Mr. Sid, Time Tracker
400
City Clerk- FastTrack (ggone software)
5,000
CM/HR - Keystone Leaming Systems
05/15/07
31
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 07-08
Page 2
E -Government
750
Verisign SSL certs (renewal 4 sites)
3,980
eEye (Secure ISS) (3 Sites)
960
Domain Name Registration (4 domains)
200
Synercard Annual Renewal (Diamond Ride)
400
Fares (Property Data)
2,750
WebTrends
700
ScanAlert
2,100
GIS Maintenance (ESRI, GeoPrise)
14,500
Telephone
750
MicroTel Software
17,000
MicroCall Software
650
Message on Hold Recordings
850
Network/Utilities
850
Microsoft Annual Enterprise Software Agreement
19,000
Inter -Tel System Software (PBX)
2,950
TracklT (Knowledge Base & Maint)
2,500
TracklT (Deploy)
500
eEye (IRIS)
320
Anixis (UAF)
200
GFI Languard
200
Disk Defragmentation (Workstations)
700
Spysweeper
1,350
Server and Desktop Imaging software
1,250
Winternals System Commander (node)
1,350
Veritas (Software Maint & Sup)
2,100
Diskeeper Maintenance (Servers)
1,500
Surf Control
1,900
Kiwi Log Software
325
Orion Solarwinds Engineer (w/1yr Maint.)
1,300
Altima (NetZoom)
400
Trendmicro Spam Prevention Solution
1,500
Trendmicro Anti -Virus (Neatsuite)
2,500
Barracuda - Annual Maint
2,200
Win2Data - subscription
2,500
Winternal Recovery Manager (Servers)
1,500
Symantec Recovery Server (25 Servers)
6,250
GovIS (Contract Mgmt Software)
3,000
Retina - Annual Maint.
2,280
Quest - Spotlight on Exchange
300
Automate - Annual Maint
1,200
Hardware Maintenance:
Cisco Equipment
17,000
F5 - VPN
1,750
Hewlett Packard Tape Libraries (1 Year)
7,500
Fluke Annual Maint
850
Castelle (Fax Server)
1,695
Hewlett Packard IP Console (2)
900
Disaster Recovery f Data -Disk Recovery:
Contingency funds for Data/Disk Recovery
5,000
05/15/07
32
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 07-08
Page 3
Membership and Dues (42315) Amount Budgeted: 1,680
MISAC (ACM, Dir, Network Engr.) 740
MISAC (Best Practices Department Review) 225
Computer Security Institute 150
IEEE Computer Society 110
Help Desk Institute 340
Information Systems Security Assoc (ISSA) 115
Publications (42320) Amount Budgeted: 440
Exchange & Outlook Admin. Newsletter 130
Windows IT Pro 50
Windows Scripting Solutions 130
Windows IT Security Newsletter 130
Meetings (42325) Amount Budgeted: 1,480
City Staff Training (8 Events Per Year) 880
GIS - Monthly Meetings 300
MISAC - Monthly Meeting 300
Travel-Conferences/Research (42330) Amount Budgeted: 8,100
MISAC Annual Conference 1,800
Govt Technology Conference (Sacramento) 1,800
Interop Conf - Las Vegas - Netwk/GIS Engr 4,500
Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200
Auto Allowance - IS Director 3,000
Misc Travel costs MIS Tech 1,200
Education and Training (42340)
Amount Budgeted: 10,000
Microsoft Training
2,750
Cisco Training
2,500
Microsoft Office Suite Training
2,750
Report Writer Training (Cognos)
2,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 179,400
Microsoft Support 8,900
GIS Consulting 125,000
Gartner/Forrester Research (WiFi, etc.) 5,500
Engineering & Other Special Needs (Comdyn) 20,000
Project Mgt System - Software/Consultant 20,000
Prof Svcs - Data Processing (44030)
Amount Budgeted: 29,100
T-1 Lines - $650/mo
7,800
Web Off -Site Hosting
1,800
Web Development Costs
4,000
Web Update Costs
2,000
Internet Streaming Svcs (Granicus)
13,500
33 05/15/07
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 07-08
Page 4
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted:
39,800
Service Contract Toners & Printers (City Wide)
21,500
123Stat (Webtrac monitoring)
150
Hacker Safe Security testing
2,200
Off -Site Storage of Backup Tapes
7,950
Phone System HW Support & Maint
8,000
CAPITAL OUTLAY
Office Furniture (46220) Amount Budgeted: 2,000
Misc Furniture 2,000
Computer Equipment -Hardware (46230) Amount Budgeted: 1,000
Health or Safety Ergonomic Devices 1,000
Computer Equipment -Software (46235) Amount Budgeted: 24,000
Microsoft E.A.Contingency (due to growth) 4,000
Pentamation - Customizing Modules 10,000
GIS Data Acquisition 10,000
Miscellaneous Equipment (46250) Amount Budgeted: 1,000
Misc Equipment 1,000
34 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Admin '& Support
DIVISION: General Govt
ORGANIZATION #9' 001-4090
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
PERSONNEL SERVICES
Operating Supplies
21,218
23,000
40083 Workers' Compensation
2,856
0
0
40086 Post Retirement Benefits
1,388
4,500
2,000 5,400
40090 Benefit Allotment
27
15,000
0
40093 Benefits Adm/Unemploymt
3,802
15,000
10,000 10,000
TOTAL PERSONNEL
8,074
34,500
12,000 15,400
SUPPLIES
41200
Operating Supplies
21,218
23,000
23,000
23,000
41300
Small Tools & Equipment
75
1,000
700
1,000
41400
Promotional Supplies
3,182
6,000
6,000
6,000
TOTAL SUPPLIES
24,475
30,000
29,700
30,000
OPERATING EXPENDITURES
42100
Photocopying
8,881
18,000
16,000
19,000
42110
Printing
7,262
8,000
10,000
8,000
42113
Engraving Svcs
2,277
2,000
2,500
2,500
42115
Advertising
754
1,000
0
42120
Postage
25,114
30,000
35,000
35,000
42121
Mailing Services
175
500
300
500
42125
Telephone
27,286
31,000
25,000
25,000
42126
Utilities
(3)
0
0
42128
Banking Charges
31,330
23,000
28,000
30,000
42129
Banking Chgs-Bond Fees
133,309
158,040
158,000
158,040
42130
Rental/Lease of Equipment
8,089
5,200
5,200
2,800
42140
Rental/Lease of Real Prop
759,773
986,660
986,660
1,002,720
42200
Equipment Maintenance
18,429
18,000
10,000
18,000
42210
Maint. of Grounds/Bldgs
17,880
10,900
8,000
10,900
42310
Fuel
3,369
5,000
1,000
4,000
42315
Membership & Dues
42,166
42,740
35,000
44,540
42320
Publications
1,190
1,500
1,500
1,800
42325
Meetings
21,743
28,000
28,000
28,000
42330
Travel -Conferences
417
0
0
42395
Misc Expenditures
0
500
500
TOTAL OPERATING EXP.
1,109,442
1,370,040
1,350,160
1,391,300
PROFESSIONAL SERVICES
44000
Professional Services
127,842
163,100
170,000
183,500
44010
Prof Svcs-Acctg & Auditing
45,355
50,000
75,000
50,000
TOTAL PROF SVCS
173,197
213,100
245,000
233,500
CONTRACT SERVICES
45000
Contract Services
0
10,000
0
10,000
TOTAL CONTRACT SVCS.
0
10,000
0
10,000
35 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Admin.& Support
DIVISION: General Govt'
ORGANIZATION #: 001-4090
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
CAPITAL OUTLAY
46200
Office Equipment
0
20,270
17,000 1,500
46220
Office Equip -Furniture
3,265
4,000
10,000
46240
Communications Equip
0
2,500
2,500
46250
Misc Equipment
0
28,230
28,230 1,000
46310
Bldg Improvements -Civic Ctr
33,567
0
36,832
55,000
45,230 15,000
DIVISION TOTAL
1,352,019
1,712,640 1,682,090 1,695,200
36 05/15/07
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $1,695,200
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 15,400
Health Benefit - Retiree Medical ($90/Mo-5 Retirees) 5,400
Unemployment Charges 10,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 23,000
General Supply Room Supplies 15,000
Copy Paper 6,000
Kitchen 2,000
Small Tools & Equipment (41300) Amount Budgeted: 1,000
Misc 1,000
Promotional Supplies (41400) Amount Budgeted: 6,000
City Pins 2,000
International Promotional Items 1,000
City Tiles 2,000
Misc Items 1,000
OPERATING EXPENDITURES
Photocopying (42100) Amount Budgeted: 19,000
Xerox copy charges 19,000
Printing (42110) Amount Budgeted: 8,000
Printing of stationery, envelopes, forms etc 5,000
Blueprint Reproduction 3,000
Engraving Svcs (42113) Amount Budgeted: 2,500
Engraving of tiles, placques etc 2,500
Advertising (42115) Amount Budgeted: 0
Postage (42120)
Amount Budgeted:
35,000
City-wide postage charges including Fed -X
35,000
Mailing Services (42121)
Amount Budgeted:
500
Special City wide mailings
500
Telephone (42125)
Amount Budgeted:
25,000
City Hall Phones
25,000
Nextel Charges
Banking Charges (42128)
Amount Budgeted:
30,000
Credit Card charges
20,000
Banking Fees
10,000
37
05/15/07
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (0014090)
BUDGET DISCUSSION
FY07-08
Paae 2
Banking Charges - LOC Fees (42129) Amount Budgeted: 158,040
$250 per Transaction - 2/mo 6,000
Trustee Fees 5,000
Remarketing Fees 17,040
Letter of Credit Fees 130,000
Rental/Lease of Equipment (42130) Amount Budgeted: 2,800
Nextel Repeater Site 300
Water/Coffee Equipment 1,000
Misc 1,500
Rental/Lease of Real Prop (42140) Amount Budgeted: 1,002,720
Storage Unit Rents 16,000
City Hall (21,810.00/mo) 261,720
DB Center Lease (Principal) Payments 255,000
DB Center Lease (Interest) Payments 470,000
Equipment Maintenance (42200)
Amount Budgeted: 18,000
Pool Cars
6,000
Copier Machine Maintenance
3,000
Blueprint Machine Maintenance
3,000
Painting of Vehicles/City identity
2,000
Office Equipment Maintenance
4,000
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,900
Misc City Hall Maintenance 3,000
Live Plants (Annual Cost) 2,700
Library Outdoor Planters - ($100/mo) 1,200
Fence Maint - Reed Property 4,000
Fuel (42310) Amount Budgeted: 4,000
Pool Vehicles 4,000
Membership & Dues (42315)
Amount Budgeted: 44,540
League of California Cities
15,500
CCCA
3,640
SGV COG`
2,700
SCAG
4,900
National League of Cities
4,000
Four Comers Trans Coalition
10,000
WCCA
500
Four Comers Assoc of Govts
Misc
1,500
` Total cost of SGVCOG is $17,400(GF - 2,700, Prp A - $7,200, AQMD - $7500)
Publications (42320) Amount Budgeted: 1,800
Misc 1,300
Newspapers 500
38 05/15/07
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY07-08
Paae 3
Meetings (42325)
Amount Budgeted:
28,000
Supplies for City council meetings, task force mtgs
7,000
City Holiday celebration
12,000
Coffee Supplies
500
Delegations
1,500
Legislative Dinners
2,500
Misc Meetings
4,500
Misc Expenditures (42395)
Amount Budgeted:
500
Misc
500
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
183,500
Property Tax Admin - LA County
120,000
AV Svcs - City Council Meetings
7,000
Bank Courier Services
4,000
Mediation Services
2,500
Misc
50,000
Prof Svcs-Acctg & Auditing (44010)
Amount Budgeted:
50,000
Sales Tax & Transfer Tax auditing svcs
50,000
CONTRACT SERVICES
Contract Services (45000)
Amount Budgeted:
10,000
Misc
10,000
CAPITAL OUTLAY
Office Equipment (46200)
Amount Budgeted:
1,500
Misc Equipment -
1,500
Office Equip -Furniture (46220)
Amount Budgeted:
10,000
Misc Furniture
10,000
Communications Equip (46240)
Amount Budgeted:
2,500
Radio Repeater
2,500
Misc Equipment (46250)
Amount Budgeted:
1,000
Misc
1,000
39 05/15/07
CITY OF DIAMOND BAR DEPARTMENT: Admin & Support
ESTIMATED EXPENDITURES DIVISION: Public Information
FY 2007-2008 ORGANIZATION #: 001-4095
CONTRACT SERVICES
45000 Contract Services
0
1,500
1,500
2,500
FY 2007-08
0
1,500
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
0
46230
40010
Salaries
131,150
160,300
145,000
167,100
40020
Overtime Wages
235
2,000
1,500
1,500
40030
Part Time - Wages
14,872
25,500
25,500
32,200
40070
City Paid Benefits
1,466
2,700
2,300
2,900
40080
Retirement
21,105
33,550
31,000
35,700
40083
Worker's Comp. Exp.
541
3,450
3,200
3,600
40084
Short/Long Term Disability
709
1,150
1,000
1,250
40085
Medicare
3,046
2,750
2,100
3,050
40090
Benefit Allotment
19,064
29,100
27,000
29,900
TOTAL PERSONNEL
192,187
260,500
238,600
277,200
SUPPLIES
41200
Operating Supplies
1,275
1,200
1,500
1,500
41400
Promotional Supplies
15,723
20,000
15,000
20,000
TOTAL SUPPLIES
16,998
21,200
16,500
21,500
OPERATING EXPENDITURES
42110
Printing
4,019
19,500
18,000
19,500
42112
Photography
1,080
3,700
2,700
2,600
42115
Advertising
19,900
30,000
20,000
23,500
42120
Postage
39,497
44,500
44,500
43,350
42121
Mailing Services
0
0
1,718
500
42130
Rental/Lease of Equipment
0
250
0
42141
Rental/Lease - Exhibition Sp
500
0
42315
Membership & Dues
825
1,200
1,183
1,800
42320
Publications
1,000
500
500
42325
Meetings
1,267
4,000
100
150
42330
Travel -Conferences
1,772
5,000
5,000
7,500
42335
Travel -Mileage & Auto Allow
73
1,690
1,690
1,690
42340
Education & Training
1,450
10,500
5,000
4,000
TOTAL OPERATING EXP.
70,384
121,090
100,641
105,090
PROFESSIONAL SERVICES
44000
Professional Services
74,960
194,012
160,000
105,500
TOTAL PROF SVCS
74,960
194,012
160,000
105,500
CONTRACT SERVICES
45000 Contract Services
0
1,500
1,500
2,500
TOTAL CONTRACT SVCS.
0
1,500
1,500
2,500
CAPITAL OUTLAY
46220 Office Equipment -Furniture
1,713
4,500
2,100
0
46230
46250 Misc Equipment
0
0
1,500
1,713
4,500
2,100
1,500
DIVISION TOTAL 356,242 602,802 519,341 513,290
40 05/15/07
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 07-08
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
Public Information Manager
Public Information Coordinator
Total
Pub Info Specialist (30 hr/wk)
SUPPLIES
Supplies (41200)
Misc Div Supplies
$513,290
Amount Budgeted:
Amount Budgeted:
277,200
1.00 FT
1.00 FT
2.00 FT
1.00 BPT
1.00 BPT
1,500
1,500
Promotional Supplies (41400) Amount Budgeted: 20,000
Promotional give -a -ways - General 20,000
Special event give -a -ways (Birthday Party, Concerts, 4th of July, & Winter Snow Fest)
Employee shirts/jackets
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 19,500
City Services/Calendar booklet 7,000
Misc. City Printing 5,000
Special Projects (flyers, brochures, etc.) 7,500
Photography Services (42112) Amount Budgeted: 2,600
Special projects (for print; web; display, special events)
Rec Guide cover photos (300x4)
Advertising (42115) Amount Budgeted:
Local Publications (West Coast; Windmill;Weekly)
Regional Publications:
DBC Ads
Misc
1,000
1,600
23,500
15,000
5,000
3,500
Postage (42120) Amount Budgeted: 43,350
City News & Recreation Guide 36,000
Business Reply Mail Account Balance 1,000
Annual Permit Fees (BRM, Bulk Mail, etc) 350
Misc Mailings (2 citywide) -special projects 6,000
Mailing Services (42121) Amount Budgeted: 500
500
41 05/15/07
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 07-08
Page 2
Rental/Lease - Equipment (42130) Amount Budgeted: 0
Rental/Lease - Exhibition Space (42141) Amount Budgeted: 0
Membership and Dues (42315) Amount Budgeted: 1,800
CAPIO Membership 525
3CMA Membership 1,050
225
Publications (42320) Amount Budgeted: 500
Subscription Renewals 500
Meetings (42325) Amount Budgeted: 150
Misc Meetings 150
Travel -Conferences (42330) 7,500
3CMA Annual Conference 3,500
CAPIO Annual Conference 2,500
Granicus Conference 1,500
Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,690
Auto Allow - Pub Info Mgr ($120/mo) 1,440
Misc. 250
Education and Training (42340) Amount Budgeted: 4,000
Software Training -
Scala (DBTV) Advanced 1,500
Specialized - PhotoShop, PageMaker, Illustrator, etc. 2,500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
105,500
City News Production (monthly)
24,000
Community Recreation Guide Production - quarterly
45,000
Misc. Newsletters - School District News
6,000
State of the City
4,000
Graphic Design Services
10,000
Video Production Svc
15,000
Translation Services
1,500
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 2,500
Misc (IE - AN Tech Svcs for Cable Channel 2,500
& Webstreaming Equipment)
CAPITAL OUTLAY
Office Furniture (46220) Amount Budgeted:
Misc Equipment (46250) Amount Budgeted: 1,500
Misc Equipment 1,500
43 05/15/07
CITY OF DIAMOND BAR
Department - Public Safety
• Law Enforcement
• Volunteer Patrol
• Fire Protection
• Animal Control
• Emergency Preparedness
44
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Public Safety
FY 2007- 2008
Organization #: 001-4411 through 001-4440
DEPARTMENT INCLUDES:
Law Enforcement
$5,333,500
Volunteer Patrol
9,250
FY 2007-08
31,360
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
SUPPLIES
1,687
10,645
2,250
11,250
OPERATING EXPENDITURES
20,964
29,790
15,867
25,290
PROFESSIONAL SERVICES
0
7,500
0
7,500
CONTRACT SERVICES
4,622,809
5,188,860
4,966,367
5,471,935
CAPITAL OUTLAY
3,695
34,145
21,145
17,000
DEPARTMENT TOTAL
$4,649,155
$5,270,940
$5,005,629
$5,532,975
DEPARTMENT INCLUDES:
Law Enforcement
$5,333,500
Volunteer Patrol
9,250
Fire Protection
31,360
Animal Control
115,575
Emergency Preparedness
43,290
45 05115/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Safety
DIVISION: Law Enforcement
ORGANIZATION #: 001-4411
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
SUPPLIES
41200 Operating Supplies 350 500
41300 Small Tools & Equipment 500
TOTAL SUPPLIES 0 0 350 1,000
OPERATING EXPENDITURES
42110
Printing
3,500
5,000
42125
42200
Telephone
Equipment Maintenance
1,000
600
1,000
42325
Meetings
2,883
2,000
2,000
2,500
42361
Criminal Apprehension Awd
TOTAL OPERATING EXP.
6,383
8,000
2,600
3,500
CONTRACT SERVICES
45401
CS -Sheriff Department
4,290,042
4,822,000
4,600,000
5,090,000
45402
CS -Sheriff /Special Evts
127,806
110,000
110,000
122,000
45405
CS -Parking Citation Admin
15,109
17,000
17,000
17,000
45410
CS -Crossing Guard Svcs
93,186
100,000
100,000
100,000
TOTAL CONTRACT SVCS.
4,526,143
5,049,000
4,827,000
5,329,000
DIVISION TOTAL 4,532,526 5,057,000 4,829,950 5,333,500
46 05/15/07
CITY OF DIAMOND BAR
LAW ENFORCEMENT (001-4411)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $5,333,500
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 500
Finger Printing Program Supplies 500
Small Tools & Equipment (41300) Amount Budgeted: 500
500
OPERATING EXPENDITURES
Equipment Maintenance (42200) Amount Budgeted: 1,000
Radar Equipment, Misc 1,000
Meetings (42325) Amount Budgeted: 2,500
2,500
CONTRACT SERVICES
CS - Sheriff Department (45401) Amount Budgeted: 5,090,000
SHERIFF'S CONTRACT BREAKDOWN
TVDe of Service
Costs above includes 6% liabililty assessment
Special Investigations As Requested
Helicopter Patrol 4 hours per mo 3,000 27,000
DB Fingerprint Program 24,000
CS -Sheriff /Special Evts (45402) Amount Budgeted: 122,000
Special Ck Points, Schl Enf 40,000
Calvary Chapel 82,000
CS -Parking Citation Admin (45405) Amount Budgeted: 17,000
17,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000
For a total of 16 crossing guard locations 100,000
47 05/15/07
FY07 Contr Law Enf
Units
FY06-07
FY07-08
One -Man 56 -hour
10
2,923,353
3,141,727
One -Man 40 Hour (DUI Patrol)
1
208,812
224,410
One -Man No Relief (Community Relations)
1
189,828
204,008
Motorcycle 40 -hour
4
798,456
858,101
Community Service Assistant w/vehicle
1
52,465
56,384
Community Service Assistant wo/vehicle
1
43,300
46,535
Special Assignment Car (290-D)
1
131,619
141,451
Motorcycle Supervision - Sergeant
1
180,780
194,284
Law Enforcement Technician
1
69,007
74,162
Narcotics Deputy (STAR)
1
110,689
118,957
4,708,309
5,060,020
Costs above includes 6% liabililty assessment
Special Investigations As Requested
Helicopter Patrol 4 hours per mo 3,000 27,000
DB Fingerprint Program 24,000
CS -Sheriff /Special Evts (45402) Amount Budgeted: 122,000
Special Ck Points, Schl Enf 40,000
Calvary Chapel 82,000
CS -Parking Citation Admin (45405) Amount Budgeted: 17,000
17,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000
For a total of 16 crossing guard locations 100,000
47 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Safety'
DIVISION: Volunteer Patrol
ORGANIZATION #: 001-4415
OPERATING EXPENDITURES
42125 Telephone (5)
42325 Meetings 5,564 6,500 6,500 6,500
TOTAL OPERATING EXP. 5,559 6,500 6,500 6,500
DIVISION TOTAL 6,389 9,250 7,500 9,250
48
05/15/07
FY 2007-08
FY2005-06 FY 2006-07
FY 2006-07
City Manager
Actuals Adjusted Budget
Projected
Recommended
SUPPLIES
41200 Operating Supplies
830 2,500
1,000
2,500
41300 Small Tools & Equipment
0 250
250
TOTAL SUPPLIES
830 2,750
1,000
2,750
OPERATING EXPENDITURES
42125 Telephone (5)
42325 Meetings 5,564 6,500 6,500 6,500
TOTAL OPERATING EXP. 5,559 6,500 6,500 6,500
DIVISION TOTAL 6,389 9,250 7,500 9,250
48
05/15/07
CITY OF DIAMOND BAR
VOLUNTEER PATROL (0014415)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $9,250
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,500
Includes uniforms 2,500
Small Tools & Equipment (41300) Amount Budgeted: 250
250
OPERATING EXPENDITURES
Meetings (42325) Amount Budgeted: 6,500
CCCA Bar-b-que 1,000
Annual Recognition Dinner 5,000
Neighborhood Watch Picnic 500
49
05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Safety'
DIVISION: Fire Protection
ORGANIZATION #_ 001-4421
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
SUPPLIES
41300 Small Tools & Equipment
395
0
TOTAL SUPPLIES
0 395
0
0
CONTRACT SERVICES
45404 Contract Services -Fire Dept
7,359 7,360
7,359
7,360
45508 Cont Svc - Vegetation Contrl
20,000
20,000
20,000
TOTAL CONTRACT SVCS.
7,359 27,360
27,359
27,360
CAPITAL OUTLAY
46250 Misc Equipment 13,145 13,145 4,000
0 13,145 13,145 4,000
DIVISION TOTAL
7,359
40,900 40,504 31,360
50 05/15/07
CITY OF DIAMOND BAR
FIRE PROTECTION (001-4421)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET
$31,360
SUPPLIES
Small Tools and Equipment (41300) Amount Budgeted:
CONTRACT SERVICES
Contract Services -Fire Dept (45404) Amount Budgeted: 7,360
Wildlands Fire contract 7,360
Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: 20,000
Fire Breaks - Reed Property & Industry Prop 20,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 4,000
CITY OF DIAMOND BAR
FIRE PROTECTION (001-4421)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET
$31,360
SUPPLIES
Small Tools and Equipment (41300) Amount Budgeted:
CONTRACT SERVICES
Contract Services -Fire Dept (45404) Amount Budgeted: 7,360
Wildlands Fire contract 7,360
Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: 20,000
Fire Breaks - Reed Property & Industry Prop 20,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 4,000
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Safety
DIVISION: Animal Control
ORGANIZATION #:' 0014431
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
CONTRACT SERVICES
45403 Contract Svcs -Animal Cntrl 82,463 102,500 102,008 105,575
45406 CS - Wild Animal Control 6,844 10,000 10,000 10,000
TOTAL CONTRACT SVCS. 89,307 112,500 112,008 115,575
DIVISION TOTAL 89,307 112,500 112,008 115,575
52
05/15/07
TOTAL BUDGET
CITY OF DIAMOND BAR
ANIMAL CONTROL (001-4431)
BUDGET DISCUSSION
FY07- 08
$115,575
CONTRACT SERVICES
CS -Animal Control (45403) Amount Budgeted: 105,575
Humane Society Contract - Based on
Contract 105,575
CS - Wild Animal Control (45406) Amount Budgeted 10,000
Coyote Control 10,000
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Safety
DIVISION: Emergency Prep
ORGANIZATION #: 001-4440
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
SUPPLIES
41200 Operating Supplies 857 5,000 700 5,000
41300 Small Tools & Equipment 2,500 200 2,500
TOTAL SUPPLIES 857 7,500 900 7,500
OPERATING EXPENDITURES
42110 Printing
600
600
42125 Telephone
4,215
4,440
2,000
4,440
42126 Utilities
320
1,500
800
1,500
42130 Rental/Lease - Equipment
945
1,000
800
1,000
42140 Rental/Lease - Real Prop
150
150
42200 Equipment Maintenance
251
500
200
500
42315 Membership & Dues
2,966
3,100
2,967
3,100
42340 Education & Training
325
4,000
4,000
TOTAL OPERATING EXP.
9,022
15,290
6,767
15,290
PROFESSIONAL SERVICES
44040 Emergency Prep-Coordinatn
7,500
7,500
TOTAL PROF SVCS
0
7,500
0
7,500
CAPITAL OUTLAY
46230 Computer Equip -Hardware
1,000
1,000
46240 Communications Equipment
500
500
46250 Misc Equipment
3,695
7,000
7,000
46310 Bldg Improvements -Civic Ctr
12,500
8,000
4,500
3,695
21,000
8,000
13,000
DIVISION TOTAL 13,574 51,290 15,667 43,290
54 05/15/07
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $43,290
SUPPLIES
4,440
Operating Supplies (41200)
Amount Budgeted: 5,000
Supplies for EOC & Storage Shed:
2,500
replace water/food supplies.
1,500
Sand and Bags for Fire Stations
1,000
Eastgate Reservoir site emergency power
500
Small Tools & Equipment (41300)
Amount Budgeted: 2,500
2,500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 600
600
Telephone (42125) Amount Budgeted:
4,440
4 Emergency phones @ approx.$30/mo
1,440
5 Satellite Phones ($50 per month)
3,000
Utilities (42126) Amount Budgeted:
1,500
Eastgate Reservoir site emergency power
500
EOC Radio Repeater/site lease
1,000
Rental/Lease - Equipment (42130) Amount Budgeted:
1,000
Barricades - Public Works has a supply
500
Mobile Relay until permenant repeater 500
Rental/Lease - Real Prop (42140) Amount Budgeted: 150
WVWD lease of Eastgate site - $150/yr 150
Equipment Maintenance (42200) Amount Budgeted: 500
Maintenance of EOC 500
Membership & Dues (42315) Amount Budgeted: 3,100
Area D Civil Defense Annual Membership 3,100
Education & Training (42340) Amount Budgeted: 4,000
CSTI/Table Top/Field Days 1,500
EOC Training 2,500
PROFESSIONAL SERVICES
Emergency Prep-Coordinatn (44040) Amount Budgeted: 7,500
7,500
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted: 1,000
1,000
55 05/15/07
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSSION
FY07- 08
Page 2
Communications Equipment (46240) Amount Budgeted: 500
DBARS Miscellaneous 500
Misc Equipment (46250) Amount Budgeted: 7,000
Misc 7,000
Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 4,500
EOC Improvements 4,500
57 05/15/07
CITY OF DIAMOND BAR
Department —Development Services
• Planning
• Building and Safety
• Neighborhood
Improvement
• Economic Development
58
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
DEVELOPMENT SERVICES
FY 2007- 2008
Organization #: 001-5210 through 001-5240
PERSONNEL SERVICES
SUPPLIES
OPERATING EXPENDITURES
PROFESSIONAL SERVICES
CONTRACT SERVICES
CAPITAL OUTLAY
DEPARTMENT TOTAL
DEPARTMENT INCLUDES:
$1,743,291 $2,678,879 $1,817,620 $2,462,510
Planning $935,580
Building and Safety 491,280
Neighborhood Improvement 317,450
Economic Development 718,200
59 05/15/07
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
$608,010
$952,350
$739,500
$956,300
5,552
14,500
3,800
10,500
36,614
73,090
40,320
75,090
190,621
1,125,789
470,000
924,540
898,929
506,150
563,500
492,580
3,565
7,000
500
3,500
$1,743,291 $2,678,879 $1,817,620 $2,462,510
Planning $935,580
Building and Safety 491,280
Neighborhood Improvement 317,450
Economic Development 718,200
59 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT; Com Development
DIVISION: Planning
ORGANIZATION #: 001-5210
OPERATING EXPENDITURES
42110
Printing
2,908
7,000
5,000
FY 2007-08
42115
Advertising
FY2005.06
FY 2006-07
FY 2006.07
City Manager
42125
Telephone
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL
SERVICES
0
1,850
125,000
1,850
40010
Salaries
278,073
335,250
250,000
350,450
40020
Over -Time Wages
2,512
3,500
3,000
3,500
40030
Part -Time Salaries
10,850
12,250
12,250
15,100
40070
City Paid Benefits
1,777
4,850
4,000
5,300
40080
Retirement
48,117
60,550
46,000
62,800
40083
Worker's Comp. Exp.
986
5,850
5,000
6,150
40084
Short/Long Term Disability
1,615
2,050
1,600
2,150
40085
Medicare
4,845
5,900
4,000
6,250
40090
Benefit Allotment
38,898
52,300
45,000
53,750
TOTAL PERSONNEL
387,674
482,500
370,850
505,450
SUPPLIES
41200
Operating Supplies
3,772
3,500
3,000
3,500
41300
Small Tools & Equipment
3,000
1,000
TOTAL SUPPLIES
3,772
6,500
3,000
4,500
OPERATING EXPENDITURES
42110
Printing
2,908
7,000
5,000
7,000
42115
Advertising
2,046
5,000
1,000
5,000
42125
Telephone
537
600
600
600
42200
Equipment Maintenance
0
1,850
125,000
1,850
42315
Membership & Dues
824
3,500
3,500
3,500
42320
Publications
983
1,500
2,000
1,500
42325
Meetings
833
1,000
1,000
1,000
42330
Travel -Conferences
3,690
6,000
5,000
6,000
42335
Travel -Mileage & Auto Allow
1,747
4,640
3,200
4,640
42340
Education & Training
1,795
1,500
1,020
1,500
46220
TOTAL OPERATING EXP.
15,363
32,590
22,320
32,590
PROFESSIONAL SERVICES
44000
Professional Services
36,803
46,588
95,000
12,000
44100
Commission Compensation
6,500
8,000
7,000
8,000
44210
Planning - Regional
20,460
29,540
18,000
19,540
44220
Planning - General Plan
23,308
381,303
125,000
300,000
44240
Prof Svcs - Environmental
15,000
15,000
44245
Prof Svcs - Landscape Arch
10,000
44250
Planning - Projects
910
25,000
25,000
25,000
TOTAL PROF SVCS
87,982
505,431
270,000
389,540
CAPITAL
OUTLAY
46200
Office Equipment
3,124
4,000
2,000
46220
Office Equipment -Furniture
441
1,500
500
1,500
3,565
5,500
500
3,500
DIVISION TOTAL 498,355 1,032,521 666,670 935,580
CrGyff dYA
CITY OF DIAMOND BAR
PLANNING (001.5210)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $935,580
PERSONNEL SERVICES
Personnel (40010.40093)
Full-time
Asst. City Manager
Com Dev Director
Planning Manager
Associate Planner
Development Svcs Assoc.
Sr. Admin Assistant
Planning Technician
Part -Time
Planning Intern
Amount Budgeted: 505,450
0.05 FT
0.25 FT
0.80 FT
1.00 FT
1.00 FT
0.80 FT
1.00 FT
4.90 FT
1.00 PT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 3,500
Small Tools & Equipment
small tools & Equipment
Amount Budgeted:
1,000
1,000
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 7,000
General Plan, Development Code, Maps, Public Information 7,000
Advertising (42115) Amount Budgeted:
5,000
Legal Ads - General Plan, Development Code,
Zone Change, Special Projects, Annexations
Telephone (42125) Amount Budgeted:
600
CD Director - Phone
600
Equipment Maintenance (42200) Amount Budgeted:
1,850
Microfiche Machine, time clock
Membership & Dues (42315) Amount Budgeted:
3,500
APA, AEP, AICP, etc
Publications (42320) Amount Budgeted:
1,500
Meetings (42325) Amount Budgeted: 1,000
SGVCOGPD, Misc.
61 05/15/07
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY07- 08
Page 2
Travel -Conferences (42330) Amount Budgeted: 6,000
APA, AEP, League PCI (Monterey) 6,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 4,640
Reimbursement 200
Auto Allow - Com Dev Director ( $250/mo) 3,000
Auto Allow - Planning Manager ($120/mo) 1,440
Education & Training (42340) Amount Budgeted: 1,500
APA, AEP, League, UCI, UCLA
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
12,000
Recording Secretary - Dennis
Temp Svcs
Commission Compensation (44100)
Amount Budgeted:
8,000
Planning Commission
Planning - Regional (44210)
19,540
Consultation - Neely(legislative)
19,540
Planning - General Plan (44220)
Amount Budgeted:
300,000
General Plan update & Annexations
250,000
Housing Element
50,000
Prof Svcs - Environmental (44240)
Amount Budgeted:
15,000
On -Call Services - Environmental
15,000
Prof Svcs - Landscape Architecture (44245)
Amount Budgeted:
10,000
On -Call Services - Architecture
10,000
Planning - Projects (44250)
Amount Budgeted:
25,000
On -Call Services
25,000
CAPITAL OUTLAY
Office Equipment (46200)
Amount Budgeted:
2,000
Planning Manager
Office Equipment -Furniture (46220)
Amount Budgeted:
1,500
Planning Manager
62 05/15/07
CITY OF DIAMOND BAR DEPARTMENT: Com Development
ESTIMATED EXPENDITURES DIVISION: Building & Safety
FY 2007-2008 ORGANIZATION # 001-5220
FY 2007-08
FY2005.06 FY 2006.07 FY 2006.07 City Manager
Actuals Adjusted Budget Projected Recommended
PERSONNEL SERVICES
40010
Salaries
47,950
4,950
49,900
40020
Over -Time Wages
500
500
500
40030
Part -Time Salaries
0
3,500
0
40070
City Paid Benefits
1,000
1,000
1,100
40080
Retirement
8,700
8,700
8,950
40083
Worker's Comp. Exp.
400
400
400
40084
Short/Long Term Disability
300
300
350
40085
Medicare
700
700
750
40090
Benefit Allotment
10,450
10,450
10,750
0
TOTAL PERSONNEL
0 70,000
27,000
72,700
SUPPLIES
41200 Operating Supplies
500
500
41300 Small Tools & Equipment
3,000
1,000
TOTAL SUPPLIES
0
3,500
0
1,500
OPERATING EXPENDITURES
42110 Printing
4,000
4,000
42200 Equipment Maintenance
0
0
42310 Fuel
500
42315 Membership & Dues
500
42320 Publications
0
42325 Meetings
0
42330 Travel -Conferences
1,000
42335 Travel -Mileage & Auto Allow
0
42340 Education &Training
1,000
TOTAL OPERATING EXP.
4,500
0
6,500
CONTRACT SERVICES
45000 Contract Services
698,038
384,150
466,500
410,580
45201 CS -Building & Safety
48,806
TOTAL CONTRACT SVCS.
746,845
384,150
466,500
410,580
DIVISION TOTAL 746,845 462,150 493,500 491,280
63 05/15/07
TOTAL BUDGET
PERSONNEL SERVICES
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001-5220)
BUDGET DISCUSSION
FY07- 08
$491,280
Personnel (40010.40093) Amount Budgeted: 72,700
Permit Technician 1.00 FT
1.00 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 500
Small Tools & Equipment Amount Budgeted: 1,000
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 4,000
Printing of Forms 4,000
Equipment Maintenance (42200) Amount Budgeted: 0
Membership & Dues (42315) Amount Budgeted: 500
500
Publications (42320) Amount Budgeted: 0
Meetings (42325) Amount Budgeted: 0
Travel -Conferences (42330) Amount Budgeted: 1,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 0
Education & Training (42340) Amount Budgeted: 1,000
64 05/15/07
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001-5220)
BUDGET DISCUSSION
FY07- 08
Page 2
CONTRACT SERVICES
Contract Svcs - Building & Safety (45201) Amount Budgeted: 410,580
The Contractor receives 60%of revenue
collected. Annually, contract is adjusted to
pay the cost of half of a Permit Technician
at $36,350 reduction
Anticpated revenues from development of:
- Chili's restaurant
- Chung - Millenium
- Country Hills renovations
- Panda Express building
- Office/retail tenant improvements
- Singh 16 lots -3,000 sgft homes
- JCC 99 units - 3,600 sgft
65 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Com Development
DIVISION: Neighborhood Imp
ORGANIZATION #:.. 001-5230
OPERATING EXPENDITURES
42110
Printing
2,122
1,200
FY 2007.08
42200
Equipment Maintenance
FY2005-06
FY 2006-07
FY 2006-07
City Manager
42310
Fuel
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL
SERVICES
185
600
600
600
40010
Salaries
123,671
151,600
151,600
162,000
40020
Over -Time Wages
1,731
3,000
1,000
4,000
40030
Part -Time Salaries
0
26,050
0
600
40070
City Paid Benefits
1,735
3,150
2,500
2,950
40080
Retirement
22,091
32,100
28,000
29,050
40083
Worker's Comp. Exp.
426
3,350
2,500
3,050
40084
Short/Long Term Disability
740
1,100
800
1,000
40085
Medicare
1,824
3,700
2,300
2,350
40090
Benefit Allotment
24,852
33,550
26,000
29,150
TOTAL CONTRACT SVCS.
TOTAL PERSONNEL
177,071
257,600
214,700
233,550
SUPPLIES
41200
Operating Supplies
1,775
1,500
300
1,500
41300
Small Tools & Equipment
0
2,000
2,000
TOTAL SUPPLIES
1,775
3,500
300
3,500
OPERATING EXPENDITURES
42110
Printing
2,122
1,200
1,200
42200
Equipment Maintenance
1,155
3,000
3,000
3,000
42310
Fuel
3,375
3,500
3,000
3,500
42315
Membership & Dues
185
600
600
600
42320
Publications
0
42325
Meetings
0
300
300
42330
Travel -Conferences
600
600
42335
Travel -Mileage & Auto Allow
28
0
42340
Education & Training
1,381
1,200
600
1,200
TOTAL OPERATING EXP.
8,246
10,400
7,200
10,400
CONTRACT SERVICES
45213
CS -Code Enforcement
31,448
40,000
15,000
0
45520
CS -Graffiti Removal
47,830
70,000
70,000
70,000
TOTAL CONTRACT SVCS.
79,278
110,000
85,000
70,000
DIVISION TOTAL 266,370 381,500 307,200 317,450
66 05/15/07
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $317,450
PERSONNEL SERVICES
Personnel (40010.40093)
Full-time
Com Dev Director
Planning Manager
Neighborhood Improvement Officer
Sr. Admin Assistant
Office Assistant II
Amount Budgeted: 233,550
0.20 FT
0.10 FT
2.00 FT
0.10 FT
0.30 FT
2.70 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,500
Small Tools & Equipment (41300) Amount Budgeted: 2,000
OPERATING EXPENDITURES
Printing (42110)
Amount Budgeted:
1,200
CNTC Notices, Brochures, handouts
1,200
Equipment Maintenance (42200)
Amount Budgeted:
3,000
Dodge, Ford - NIO Vehicles
3,000
Fuel (42310)
Amount Budgeted:
3,500
NIO Vehicles (2)
3,500
Membership & Dues (42315)
Amount Budgeted:
600
SCCEO (2), CCEOA (2)
600
Publications (42320) Amount Budgeted:
Meetings (42325) Amount Budgeted: 300
SCCEO, CCEAO, CALBO 300
Travel -Conferences (42330) Amount Budgeted: 600
SCCEO, CCEOA, CALBO
:§Z
Education & Training (42340) Amount Budgeted: 1,200
SCCEO, CCEOA, CALBO 1,200
67 05/15/07
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY07- 08
Page 2
CONTRACT SERVICES
Contract Svcs - Code Enforcement (45213) Amount Budgeted: 0
City Prosecutor, County Dist Atty, Misc. 0
(moved to City Attorney)
CS - Graffiti Removal (45520) Amount Budgeted: 70,000
68 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
PERSONNEL SERVICES
40010
Salaries
40020
Over Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
2,100
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42315
Membership & Dues
42320
Publications
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
19,350
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
CONTRACT SERVICES
45000 Contract Services
CAPITAL OUTLAY
46305 Real Estate Acquisition
DIVISION TOTAL
DEPARTMENT: Com Development
DIVISION: Econ Development'
ORGANIZATION #: 001-5240
FY 2007.08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
33,473
107,250
99,900
108,000
270
0
100
500
232
950
850
2,350
5,453
19,400
18,200
19,350
115
2,100
1,800
2,100
183
700
600
700
483
1,600
1,450
1,600
3,327
10,250
9,000
10,000
43,535
142,250
131,900
144,600
5
1,000
500
11000
5
1,000
500
1,000
2,314
1,000
600
1,000
2,312
10,000
10,000
5,770
9,500
8,000
9,500
429
1,000
1,000
1,000
1,773
2,500
1,000
2,500
43
0
365
1,600
200
1,600
13,004
25,600
10,800
25,600
102,639
620,358
200,000
535,000
102,639
620,358
200,000
535,000
24,000
12,000
12,000
12,000
24,000
12,000
12,000
12,000
953,725
0
0
953,725
0
0
0
1,136,909
801,208 355,200 718,200
69 05/15/07
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-5240)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $718,200
PERSONNEL SERVICES
Personnel (40010.40093)
Full Time
Asst. City Manager
Com Dev Director
Planning Manager
Sr. Admin Assistant
Amount Budgeted: 144,600
0.20 FT
0.50 FT
0.10 FT
0.10 FT
0.95 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,000
Advertising (42115) Amount Budgeted: 10,000
Trade Publication Advertisements 10,000
Membership & Dues (42315) Amount Budgeted: 9,500
CALED, CRA, ULI, ICSC 9,500
SGV Economic Partnership
Publications (42320) Amount Budgeted: 1,000
Crittenden, LA Business Journal, Misc. 1,000
Travel -Conferences (42330) Amount Budgeted:
2,500
CALED (1), CRA (1), ICSC (2)
2,500
Education and Training (42340) Amount Budgeted:
1,600
CALED (1), CRA (1), ICSC (2) - Seminars
1,600
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
535,000
Property Appraisals -
20,000
Economic Development Consultants
100,000
(Real Estate Advisors, A&E, Financial)
Kosmont / KMA
Economic Development - Specific Plans for
400,000
Site D area, K -mart area, Tres Her. Area
Golf Course area, Honda site area
Marketing material
15,000
70 05/15/07
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-5240)
BUDGET DISCUSSION
FY07- 08
Page 2
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 12,000
Chamber of Commerce Contract 12,000
CAPITAL OUTLAY
Real Estate Acquisition (46305) Amount Budgeted: 0
71 05/15/07
CITY OF DIAMOND BAR
Department - Community Services
• Community Services
Administration
• Diamond Bar Center
• City Park Operations
Paul C. Grow Park
Heritage Park
Heritage Pk Com Center
Maple Hill Park
Pantera Park
Peterson Park
Ronald Reagan Park
Starshine Park
Summitridge Park
Sycamore Canyon Park
• Recreation
72
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
COMMUNITY SERVICES
FY 2007-2008
Organization #: 001-5310 through 001-5350
DEPARTMENT INCLUDES:
Community Services Administration $613,430
Diamond Bar Center 936,050
Park Operations 864,830
Recreation 1,549,190
73 05/15/07
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
$1,320,737
$1,682,600
$1,673,530
$1,777,550
SUPPLIES
121,812
132,075
121,375
136,990
OPERATING EXPENDITURES
708,408
856,652
764,749
991,180
PROFESSIONAL SERVICES
25,673
45,350
37,42D
33,350
CONTRACT SERVICES
747,112
906,550
896,800
886,530
CAPITAL OUTLAY
50,275
213,238
169,988
137,900
DEPARTMENT TOTAL
$2,974,016
$3,836,465
$3,663,862
$3,963,500
DEPARTMENT INCLUDES:
Community Services Administration $613,430
Diamond Bar Center 936,050
Park Operations 864,830
Recreation 1,549,190
73 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Community Svcs
DIVISION: Parks Admin.
ORGANIZATION #: 001-5310
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
PERSONNEL SERVICES
42125
Telephone
42130
Rental/Lease of Equipment
40010
Salaries
163,679
243,220
243,220
293,600
40020
Over -Time Wages
8,676
9,500
7,000
9,500
40030
Part -Time Salaries
68,164
55,280
55,280
111,800
40070
City Paid Benefits
986
3,490
3,490
4,550
40080
Retirement
28,912
44,090
44,090
52,600
40083
Worker's Comp. Exp.
1,166
9,960
9,960
9,550
40084
Short/Long Term Disability
969
1,540
1,540
1,800
40085
Medicare
7,775
12,500
12,500
12,850
40090
Benefit Allotment
25,943
37,260
37,260
44,750
26,200
TOTAL PERSONNEL
306,269
416,840
414,340
541,000
SUPPLIES
41200
Operating Supplies
7,262
7,850
7,850
2,850
41300
Small Tools & Equipment
4,122
1,500
1,500
1,500
TOTAL SUPPLIES
11,384
9,350
9,350
4,350
OPERATING EXPENDITURES
42125
Telephone
42130
Rental/Lease of Equipment
42200
Equipment Maintenance
42210
Maint. of Grounds/Bldgs
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
800
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44300 Special Studies
TOTAL PROF SVCS
CONTRACT SERVICES
45518 CS -Storm Damage
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46250 Misc Equipment
497
550
550
550
801
2,650
1,700
2,650
4,701
7,500
3,000
7,500
33
450
0
450
7,928
7,500
7,500
7,500
450
800
500
800
437
600
200
600
16
500
100
500
8,544
12,410
7,000
11,630
1,778
3,000
3,000
3,000
0
1,500
100
1,500
25,185
37,460
23,650
36,680
16,773
21,200
15,000
21,200
15,000
15,000
5,000
16,773
36,200
30,000
26,200
0 450 0 450
0 450 0 450
571 9,750 9,500 4,750
571 9,750 9,500 4,750
DIVISION TOTAL 360,182 510,050 486,840 613,430
74 05/15/07
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $613,430
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted:
Full Time
Community Services Director
0.515 FT
Sr. Admin Assistant
1.000 FT
Parks & Maint Superintendent
1.000 FT
Parks & Maint Supervisor
.600 FT
Parks & Maint InspectorlTechnician
1.000 FT
4.115 FT
Intermittent Part Time
Facility Attendent I - 2,401 hrs @ D -Step
4.000 IPT
Facility Attendent II - 2,241 hrs @ D -Step
3.000 IPT
Maintenance Worker I - 1,250 hrs @ D -Step
2.000 IPT
Maintenance Worker II - 1,980 hrs @D -Step
2.000 IPT
11.000 IPT
531,500
Overtime Wages (40020) 9,500
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,850
Operating Supplies 2,500
Staff Work Boots 350
Small Tools & Equipment (41300) Amount Budgeted: 1,500
Small Tools and Equipment 1,500
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 550
Cell Phone Reimbursement -- Director 550
Rental/Lease of Equipment (42130) Amount Budgeted: 2,650
Uniforms 2,500
Water Cooler Rental -- Parks Office 150
Equipment Maintenance (42200) Amount Budgeted: 7,500
Equipment Maintenance 7,500
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450
Maintenance of Grounds/Bldgs 450
Fuel (42310) Amount Budgeted: 7,500
Fuel 7,500
Membership & Dues (42315) Amount Budgeted: 800
Membership & Dues 800
7 05/15/07
Publications (42320)
Publications
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY07- 08
Page 2
Amount Budgeted:
600
600
Meetings (42325) Amount Budgeted: 500
Meetings 500
Travel -Conferences (42330) Amount Budgeted:
CPRS Conf in Long Beach - Commissioners
& Admin Staff (February 26-29,2008)
Registration for 3 staff/5 commissioners
2,400
Institutes -- 8 @ $100
800
Per Diem -- 8 @ 4 days
1,440
Parking
320
Mgmnt Academy - JPIA
Registration for 2 staff
1,350
Accommodations
250
Per Diem -- 2 @ 3 days
260
Pacific Southwest Maintenance Management School
at Lake Arrowhead -- (November 2008)
4,810
Registration for 4 staff (Includes all costs)
11,630
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000
Com Svcs Director - Auto Allowance ($250/mo) 3,000
Education & Training (42340) Amount Budgeted: 1,500
Training Seminars 1,500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 21,200
Minute Secretary 2,200
Grant Writer 15,000
Holiday Banner Installation & Removal 4,000
Special Studies (44300) Amount Budgeted: 5,000
Trails Master Plan Update 5,000
CONTRACT SERVICES
Contract Services (45300) 0
CS -Storm Damage (45518) Amount Budgeted: 450
Storm Damage 450
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 4,750
400 new American flags and 150 brackets for blvds. 4,750
76 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Community Svcs
171VISIOW D -Bar Center
ORGANIZATION #: 001-5333
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
0 0 0
CONTRACT SERVICES
45300 CS -Community Svcs 217,485 256,730 256,730 265,400
TOTAL CONTRACT SVCS. 217,485 256,730 256,730 265,400
CAPITAL OUTLAY
46250 Misc Equipment 6,578 2,600 2,000 0
46410 Capital Improvements 32,672 40,400 10,000 72,150
39,251 43,000 12,000 72,150
DIVISION TOTAL
657,058
77
907,750 831,350 936,050
05/15/07
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL
SERVICES
40010
Salaries
53,062
65,400
65,400
65,600
40020
Over -Time Wages
5,000
0
5,000
40030
Part -Time Salaries
102,529
217,800
217,800
192,600
40070
City Paid Benefits
208
1,000
1,000
1,100
40080
Retirement
8,761
11,800
11,800
11,600
40083
Worker's Comp. Exp.
1,035
7,170
7,170
6,650
40084
Short/Long Term Disability
294
400
400
400
40085
Medicare
8,613
16,450
16,450
15,700
40090
Benefit Allotment
10,169
10,800
10,800
10,750
TOTAL PERSONNEL
184,671
335,820
330,820
309,400
SUPPLIES
41200
Operating Supplies
46,259
50,000
45,000
51,800
41300
Small Tools & Equipment
673
500
0
0
TOTAL SUPPLIES
46,933
50,500
45,000
51,800
OPERATING EXPENDITURES
42110
Printing
2,860
12,000
10,000
12,000
42115
Advertising
0
42125
Telephone
2,979
4,800
4,800
4,800
42126
Utilities
80,240
118,900
103,500
103,500
42130
Rental/Lease of Equipment
8
42200
Equipment Maintenance
2,801
6,700
3,500
6,700
42210
Maint. of Grounds/Bldgs
79,832
79,300
65,000
110,300
TOTAL OPERATING EXP.
168,719
221,700
186,800
237,300
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
0 0 0
CONTRACT SERVICES
45300 CS -Community Svcs 217,485 256,730 256,730 265,400
TOTAL CONTRACT SVCS. 217,485 256,730 256,730 265,400
CAPITAL OUTLAY
46250 Misc Equipment 6,578 2,600 2,000 0
46410 Capital Improvements 32,672 40,400 10,000 72,150
39,251 43,000 12,000 72,150
DIVISION TOTAL
657,058
77
907,750 831,350 936,050
05/15/07
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $936,050
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Parks and Maintenance Supervisor
Rec Specialist II
Amount Budgeted: $304,400
.40 FT
.60 FT
1.00 FT
Part Time
Operating Supplies (41200) Amount Budgeted:
Com Svcs Coord (19 hrs/wk) (Step D)
4.00
PT
Facility Attendent 1 (2,540 hrs) (Step D)
4.00
PT
Facility Attendent II (2,020 hrs) (Step D)
4.00
PT
Maintenance Worker 1 (1,250 hrs) (Step D)
2.00
PT
Com Svcs Leader 1 (1,465 hrs) (Step D)
4.00
PT
Com Svcs Leader II (2,180hrs) (Step D)
5.00
PT
23.00 PT
Overtime 5,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted:
51,800
Hardware Supplies
15,000
Electrical/Lighting Supplies
19,000
Office Supplies
3,000
Glass Repair Materials
900
Paint and Painting Supplies
3,900
Replacement Flags
3,500
Uniforms/Shirts
2,500
Cleaning Supplies
2,000
Color Copier Toner
500
Filters for Ice Machine
700
Sanyo Projector Bulbs - 2 each @ $400
800
Small Tools and Equipment (41300) Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 12,000
Marketing Materials & Rental Information Brochures 12,000
Advertising (42115) Amount Budgeted: 0
Telephone (42125) Amount Budgeted: 4,800
Office Telephone 3,600
Pay Telephone 1,200
Utilities (42126) Amount Budgeted: 103,500
Gas 10,000
Water 3,500
Edison 90,000
78 05/15/07
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY07- 08
Paae 2
Equipment Maintenance (42200) Amount Budgeted: 6,700
Audio Video Systems Service 5,000
Copy Machine Service (B&W Copier) 1,200
Color Copier Service 500
Maint. of Grounds/Bldgs (42210) Amount Budgeted:
110,300
Slurry Seal Parking Lots
22,000
Repair Decomposed Granite Trails
10,000
Electrical Services
16,000
Building Maintenance Services
42,000
Pressure Washing Service
6,000
Building Security Monitoring
1,800
Doors, Locks and Keys Service
3,000
Roofing Services
1,800
Carpet Cleaning -- Quarterly
5,800
Smart Power Panels for AN Power Back-up
900
Security Doors for AN System
400
Back Flow Preventor Cage (on Summitridge Drive)
600
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
CONTRACT SERVICES
CS -Community Svcs (45300) Amount Budgeted: 265,400
Building Maintenance Contract w/4 FT Contract Staff (4% CPI) 191,080
Pest Control Contract 2,000
Landscape Maintenance Contract (ValleyCrest- 4% CPI) 65,450
HVAC Inspection & Maintenance Contract 3,000
Water Element Chemical Treatment & Maintenance Contract 1,970
Indoor Plant Maintenance Contract 1,900
Physicals for PT Facility Attendants (moved to HR)
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
Capital Improvements (46410) Amount Budgeted: 72,150
Automatic Sliding Doors to Replace Front Entry Doors 60,000
Replace Linoleum in Sycamore, Maple and Pine Rooms 12,150
79 05/15/07
CITY OF DIAMOND BAR DEPARTMENT: Community5vcs
ESTIMATED EXPENDITURES
FY 2007-2008
Telephone
4,660
DIVISION:
ORGANIZATION #:
Park Operations
001-5340
8,400
42126
Utilities
180,864
FY 2007-08
211,100
FY2005-06
FY 2006-07
FY 2006-07
City Manager
4,700
Actuals
Adjusted Budget
Projected
Recommended
SUPPLIES
160,872
160,872
289,840
41200 Operating Supplies
4,086
11,200
6,000
11,200
41300 Small Tools & Equipment
216
28
28
0
TOTAL SUPPLIES
4,302
11,228
6,028
11,200
OPERATING EXPENDITURES
42125
Telephone
4,660
8,400
8,000
8,400
42126
Utilities
180,864
224,300
211,100
211,100
42130
Rental/Lease of Equipment
3,783
4,700
700
0
42210
Maint. of Grounds/Bldgs
162,157
160,872
160,872
289,840
TOTAL OPERATING EXP.
351,464
398,272
380,672
509,340
CONTRACT SERVICES
45300
CS -Community Svcs
230,977
275,510
275,510
285,290
TOTAL CONTRACT SVCS.
230,977
275,510
275,510
285,290
CAPITAL OUTLAY
46250 Misc Equipment 5,848
45,500
36,500
22,000
46410 Capital Improvements 1,500
85,000
82,000
37,000
7,348
130,500
118,500
59,000
DIVISION TOTAL 594,090
815,510
780,710
864,830
80 05/15/07
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $864,830
SUPPLIES
1,100
Operating Supplies (41200)
Amount Budgeted: 11,200
Heritage Community Ctr
5,000
Parks Supplies
3,000
Doggie Walk Bags
2,500
Staff Work Boots
700
Small Tools & Equipment (41300)
Small Tools and Equipment
OPERATING EXPENDITURES
1,100
Telephone (42125)
Amount Budgeted:
8,400
Heritage Park
1,200
Heritage Community Ctr
15,000
1,200
Maplehill Pk
1,200
Pantera Pk
9,000
1,200
Peterson Pk
12,000
1,200
Reagan Pk
1,200
Sycamore Cyn
11,000
1,200
Electric
2,500
Utilities (42126)
Amount Budgeted:
211,100
Paul Grow Park
33,000
11,600
Water
11,000
Electric
600
27,000
Heritage Park
22,000
10,100
Water
9,000
Electric
1,100
Heritage Community Ctr
15,000
Water - Included with Heritage Park
Electric
15,000
Lorbeer Lights
21,000
Water
9,000
Electric
12,000
Maplehill Pk
13,500
Water
11,000
Electric
2,500
Pantera Pk
46,000
Water
33,000
Electric
13,000
Peterson Pk
27,000
Water
22,000
Electric
5,000
Reagan Pk
12,000
Water
9,000
Electric
3,000
Starshine Pk
8,900
Water
8,000
Electric
900
05/15/07
81
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY07- 08
Page 2
Summitridge 30,000
Water 30,000
Electric - Included w/DBC
Sycamore Cyn 16,000
Water 11,000
Electric 5,000
Rental/Lease of Equipment (42130) Amount Budgeted: 0
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 289,840
Paul Grow Park
Misr. Maintenance 2,000
Heritage Park
Resurface Basketball Court
6,500
Replace Rusted Doors on Field Light Electrical Shed
1,200
Replace 2 Clogged Drinking Fountain Drain Sumps
4,000
Misc Maintenance
8,000
Heritage Community Ctr
7,000
Building Maintenance Contract (4% CPI)
7,800
Misc maintenance
4,500
Maplehill Pk
10,000
Resurface Tennis Courts
19,500
Install New Tennis Court Screens
7,000
Resurface Basketball Court
6,500
Misc maintenance
5,000
Pantera Pk
Building Maintenance Contract (4% CPI Incr)
3,640
Paint Wrought Iron Fences
4,000
Replace Security Light Base Bezels
1,500
Renovate Snack Bar Floors, Counters, Lights, Paint
4,000
Install New Tennis Court Screens
7,000
Re -Surface Tennis Courts
13,000
Re -Surface Court Key Areas
9,000
Misc maintenance
10,000
Peterson Pk
Paint Wrought Iron Fences
5,000
Renovate Snack Bar Floors, Counters, Lights, Paint
4,000
Removal of Poison Oak Adjacent to Hiking Trail
2,000
Misc maintenance
11,000
Reagan Pk
Replace 2 Clogged Drinking Fountain Drain Sumps
4,000
Install New Tennis Court Screens
7,000
Resurface Tennis Courts
19,500
Resurface Basketball Courts
13,000
Replace Rotted Wooden Trellis on 2 Shade Structures
5,000
Misc maintenance
9,000
05/15/07
82
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY07- 08
Page 3
Starshine Pk 2,000
Misc maintenance
Summitridge Park/DBC 3,800
Misr, maintenance
Sycamore Cyn Park
4,000
Cleaning of Creek Area
10,000
Sump Pump Maintenance
3,600
Ground Squirrel Control
4,000
Misc maintenance
10,000
Weed Removal/Fire Breaks
2,000
Removal of Poison Oak Adjacent to Hiking Trail
23,525
Lorbeer Football Field
46,800
Refurbish Middle Field/As needed Maintenance
16,050
CONTRACT SERVICES
CS -Community Svcs (45300)
Amount Budgeted: 285,290
Landscape Maintenance Contract
101,360
TruGreen Contract Includes 4% CPI
Paul Grow Park
20,075
Heritage Park
13,625
Maplehill Park
16,035
Ronald Reagan Park
23,525
Starshine Park
8,000
Sycamore Canyon Park
16,050
Trail Head at Sycamore Canyon Park
4,050
ValleyCrest Contract (includes anticipated 4% CPI increase)
183,930
Pantera Park 95,080
Peterson Park 42,050
Lorbeer Football Field 46,800
Summit Ridge Park (incl. w/Diamond Bar Center)
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
22,000
Replacement Chairs for Heritage Park Community Center
22,000
Capital Improvements (46410) Amount Budgeted:
37,000
Paul C. Grow Park Ath Field Turf Reconditioning
7,250
Pantera & Peterson Park Ath Field Turf Reconditioning
12,750
Design of New Play Equipment for Paul C Grow & Maplehill
17,000
83 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Community Svcs
DIVISION: Recreation
ORGANIZATION #: '' 001-5350
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
PERSONNEL SERVICES
CS -Community Svcs
85,323
136,025
136,025
40010
Salaries
391,114
440,350
440,350
453,000
40020
Over -Time Wages
21,787
14,570
13,000
16,250
40030
Part -Time Salaries
206,946
234,700
234,700
216,200
40070
City Paid Benefits
7,151
9,950
9,950
9,200
40080
Retirement
80,929
90,900
90,900
92,800
40083
Worker's Comp. Exp.
2,630
13,420
13,420
14,000
40084
Short/Long Term Disability
2,712
3,100
3,100
3,200
40085
Medicare
18,334
16,000
16,000
19,100
40090
Benefit Allotment
98,195
106,950
106,950
103,400
42140
TOTAL PERSONNEL
829,797
929,940
928,370
927,150
SUPPLIES
CS -Community Svcs
85,323
136,025
136,025
122,930
41200
Operating Supplies
59,193
60,997
60,997
69,640
41300
Small Tools & Equipment
44,791
54,300
45,000
0
45320
TOTAL SUPPLIES
59,193
60,997
60,997
69,640
OPERATING EXPENDITURES
TOTAL CONTRACT SVCS.
298,650
373,860
364,560
42110
Printing
11,017
13,040
12,000
11,500
42112
Photography
0
50
0
50
42115
Advertising
0
1,000
1,000
1,400
42120
Postage Charges
64
250
100
250
42130
Rental/Lease of Equipment
8,302
9,710
9,562
11,620
42140
Rental/Lease of Real Prop
49,738
71,075
50,000
68,180
42200
Equipment Maintenance
596
1,500
1,000
1,500
42315
Membership & Dues
2,335
1,885
1,780
1,780
42325
Meetings
642
1,090
1,600
1,080
42330
Travel - Conferences
3,209
5,780
4,000
4,520
42335
Travel -Mileage & Auto Allow
956
1,940
1,940
1,940
42340
Education & Training
2,582
2,255
1,000
2,240
42353
City Birthday Party
58,415
63,665
63,665
69,760
42410
Admissions -Youth Activities
25,186
25,980
25,980
32,040
TOTAL OPERATING EXP.
163,040
199,220
173,627
207,860
PROFESSIONAL
SERVICES
44000
Professional Services
5,521
6,000
4,000
4,000
44100
Commission Compensation
3,380
3,150
3,420
3,150
44300
Special Studies
0
0
TOTAL PROF SVCS
8,900
9,150
7,420
7,150
CONTRACT SERVICES
45300
CS -Community Svcs
85,323
136,025
136,025
122,930
45305
CS -Concerts in the Park
18,310
19,575
19,575
20,150
45310
CS -Excursions
44,791
54,300
45,000
35,550
45320
CS -Contract Classes
150,226
163,960
163,960
156,760
TOTAL CONTRACT SVCS.
298,650
373,860
364,560
335,390
CAPITAL OUTLAY
46230
Comp Eq - Hardware
0
0
46250
Misc Equipment
3,105
29,988
29,988
2,000
3,105
29,988
29,988
2,000
DIVISION TOTAL
1,362,685
1,603,155
1,564,962
1,549,190
05115/07
84
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $1,549,190
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Svcs Director
Recreation Services Manager
Admin Assistant
Recreation Specialist
Recreation Specialist II
CS Coordinator (Seniors)
CS Coordinator
Regular Part -Time
CS Leader 1 (20 hrs)
CS Leader II (30 hrs)
Seasonal Part -Time
CS Coord.-Day Camp/Youth Master Plan
Implementation (990 hrs @ D -Step)
CS Coord -Lorbeer (1,900 hrs @ C -Step)
CS Workers (440 hrs @ C -Step)
CS Leader 1 (3,191 hrs @ C -Step)
CS Leader II (4,075 hrs @ C -Step)
Overtime Wages (40020)
Summer Day Camp
Senior Excursions
Haunted House
4th of July Event
18th Birthday Party
Adult Excursions
Sunday at the Center
Winter Snow Fest
YMP & Youth in Action
Candy Cane Craft Fair
Amount Budgeted:
0.485 FT
1.000 FT
1.000 FT
2.000 FT
.400 FT
0.690 FT
2.000 FT
7.775 FT
1.00 RPT
2.00 RPT
3.00 RPT
2.00 SPT
2.00 SPT
3.00 SPT
12.00 SPT
12.00 SPT
31.00 SPT
Amount Budgeted:
932
366
1,000
1,379
3,200
3,780
700
2,500
2,080
313
910,900
16,250
SUPPLIES
Operating Supplies (41200)
Amount Budgeted: 69,640
Haunted House/FFF
4,000
Easter Egg Hunt
2,385
Youth Soccer
3,320
Youth Basketball
9,010
Adult Volleyball
325
85
05/15/07
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY07-08
Page 2
Candy Cane Craft Fair
300
Senior Excursions
1,000
Senior dances/programs
7,000
Adult Basketball
3,950
Day Camp
7,200
Staff Shirts
2,000
YMP Imp & DB4 Youth
3,000
Adult Excursions
730
Volunteen Program -T-Shirts
600
Tiny Tots
6,500
Youth Baseball
8,320
Winter Snow Fest
3,900
Concerts in the Park
1,730
Contract Classes
500
Staff One Pitch Tourney
620
Sunday at the Center
100
Veterans Recognition
900
Arbor Day Celebration
800
Fourth of July
1,050
Movies Under the Stars
400
Small Tools & Equipment (41300) Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110)
Concerts in the Park
Day Camp
Winter Snowfest
Youth Basketball
Youth Baseball
Youth Soccer
Easter Egg Hunt
Haunted House & Fall Fun Festival
Arbor Day Celebration
Sunday at the Center
Tiny Tots
Candy Cane Craft Fair
Senior Programs
Contract Classes
Veterans Recognition
Armed Forces Banners Brochures
Fourth of July
Movies Under the Stars
Amount Budgeted:
1,500
600
450
650
650
600
400
400
100
700
200
400
750
500
600
300
1,200
1,500
11,500
Photography (42112) Amount Budgeted: 50
Fourth of July 50
05115107
86
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY07-08
Advertising (42115) Amount Budgeted: 1,400
6
Haunted HouselFFF 00
4th of July 600
Postage Charges (42120)
Amount Budgeted:
250
Business Reply Account
250
Rental/Lease of Equipment (42130)
Amount Budgeted:
11,620
Summer Concerts -- Hot/Cold Sink
3,220
Winter Snowfest
2,250
Fireworks Show
1,600
Sound System
1,800
Restrooms/Sinks
1,000
Traffic Control Equipment
1,500
Security Lighting -- 2 Light Towers
250
Stage Lights
Rental/Lease of Real Prop (42140)
Amount Budgeted:
68,180
Youth Soccer
3,400
11,550
Youth Basketball
2,400
Adult Volleyball
25,080
Adult Basketball
21,500
Contract Classes
4,0 0
4th of July (DB High School)
1550
Winter Snow Fest
100
Easter Egg Hunt
Equipment Maintenance (42200)
Amount Budgeted:
1,500
Vehicle Maint
1,500
Computer Maintenance (42205)
Amount Budgeted:
0
Rec Trac Annual Maintenance Fee - IS Budget
Membership & Dues (42315)
Amount Budgeted:
1,780
C.P.R.S. Membership (7 Staff)
1, 50
Lern (2 staff)
550
5
180
S.C.M.A.F. Membership (4 Staff)
Meetings (4 25)
Amount Budgeted:
1,080
C.P.R.S. Seminars
250
200
S.C.M.A.F. Sports Institute (4 staff)
600
CPRS District XIII Meetings
30
Concert Share Meeting
Travel -Conferences (42330)
Amount Budgeted:
4,520
C.P.R.S. Conference - Long Beach 2008
Conference Registration 7 staff @ $300
2,100
Parking
280
1,260
Per Diem for 7 staff/4 days
87
05/15/07
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY07-08
Bass Lake Senior Conference
Registration 1 staff @110 110
Accomodations 1 staff @ 3 nights @ 130 470
Per Diem for 1 staff/4 days 180
Gasoline for City Car 600 miles 120
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,940
Staff Mileage 500
Recreation Mgr - Mileage ($120/mo) 1,440
Education & Training (42340) Amount Budgeted:
2,240
Day Camp
540
Contract Classes
1,160
Tiny Tots
540
City Birthday Party (42353) Amount Budgeted:
69,760
Banners (New Vertical Banners with install & removal)
13,000
Special Event Insurance
1,500
Restroom/Sink Rental
1,700
Sound System Rental
800
Equipment Rental -
Tables, Chairs, Generators, Canopies
8,500
Contract Staff/Security
1,800
Rides/Attractions
18,100
Non Profit's Organizations Revenue Share
12,000
Commemorative Pins
550
Decoration/Signs
6,900
Game Prizes
1,650
Facility Rental - PUSD
250
Food Reimbursement
550
Birthday Cakes/Supplies
360
Wrist Bands
500
Flyers/Posters/Promotion
500
Council & Commission Shirts
600
Kwik Covers
500
Admissions -Youth Activities (42410) Amount Budgeted: 32,040
Day Camp - Excursions 30,810
Tiny Tots 480
Volunteens 750
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 4,000
Temp Svcs - Vacation Coverage 4,000
Commissioner Compensation (44100) Amount Budgeted: 3,150
5 Comm. @ $45/mtg @ 14 mtgs/year 3,150
Special Studies (44300) Amount Budgeted: 0
05/15/07
88
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY07-08
CS -Community Svcs (45300)
Adult Basketball Officials
Tiny Tots
Staff One Pitch Tourney
Volunteens
Daycamp -- Safety Show
Youth Basketball Officials
Youth Baseball Clinic
Winter Snow Fest - 2008
65 tons of snow
Sound System
Special Event Insurance
Food Vendor Reimbursement
Event Security
Revenue Split w/Organizations
Senior Program
Haunted House/Fall Fun Festival
Special Event Insurance
Revenue Split w/Organizations (FFF)
Candy Cane Craft Fair
Easter Egg Hunt Liability Insurance
Fireworks Show -- 2007
Fireworks
Entertainment
Video Voice Over
Balloons/Decorations
Amount Budgeted:
Insurance
Veterans Recognition - Entertainment/Caterer
Physicals for PT Recreation Staff (moved to HR)
Tutoring (US Dept of Ed Grant)
Armed Forces Banners (Total Cost -50 Bnrs)
Movies under the Stars
Movie Rentals
Food Vendor Reimbursement
Special Event Insurance
Advertisement
24,948
500
375
2,000
650
4,620
800
15,330
10,000
20,150
750
9,000
450
3,500
350
750
280
3,500
1,500
Advertising
21,075
Special Event Insurance
950
350
3,300
600
CS -Excursions (45310)
750
Adult Excursions
450
Senior Excursions
23,600
15,500
5,000
600
500
2,000
2,619
5,000
13,263
6,000
2,600
400
1,500
1,500
122,930
05/15/07
89
20,150
Concerts in the Park (45305)
9,000
Bands -- 7 Concerts
3,500
Sound System
750
Concessionaire Reimbursements
1,500
Advertising
1,500
Special Event Insurance
600
Annual ASCAP Registration
3,300
Banners
CS -Excursions (45310)
Amount Budgeted: 35,550
Adult Excursions
17,550
18,000
Senior Excursions
05/15/07
89
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY07-08
Paae 6
CS - Contract Classes (45320) Amount Budgeted: 156,760
Contract Class Instructors 155,800
Finger Printing for Contract Class Instructors @ $32 960
CAPITAL OUTLAY
Mise Equipment (46250) Amount Budgeted: 2,000
Fencing and Posts for Easter Egg Hunt 2,000
05/15/07
91
CITY OF DIAMOND BAR
Department - Public Works
• Public Works
Administration
• Engineering
• Road Maintenance
• Landscape Maintenance
92
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
PUBLIC WORKS
FY 2007-2008
Organization #: 001-5510 through 001-5558
DEPARTMENTINCLUDES:
PW Administration $743,650
Engineering 319,400
Road Maintenance 1,226,600
Landscape Maintenance 350,790
Landscape Maintenance
13.3%
PUBLIC WORKS
PW Administration
28.1%
Engineering
Total Department Expenditures - $2,640,440
intenance
46.5%
93 05/15107
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
$501,248
$597,070
$590,570
$723,150
SUPPLIES
35,144
37,500
33,100
41,200
OPERATING EXPENDITURES
43,405
77,820
66,700
79,800
PROFESSIONAL SERVICES
260,664
348,064
312,264
248,000
CONTRACT SERVICES
1,591,986
1,578,207
1,438,420
1,539,290
CAPITAL OUTLAY
7,294
14,000
11,700
9,000
DEPARTMENT TOTAL
$2,439,741
$2,652,661
$2,452,754
$2,640,440
DEPARTMENTINCLUDES:
PW Administration $743,650
Engineering 319,400
Road Maintenance 1,226,600
Landscape Maintenance 350,790
Landscape Maintenance
13.3%
PUBLIC WORKS
PW Administration
28.1%
Engineering
Total Department Expenditures - $2,640,440
intenance
46.5%
93 05/15107
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
3,500
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
DEPARTMENT: Public Works
DIVISION: Public Wks Admin
ORGANIZATION #: 001-5510
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
209,500
203,920
200,000
267,750
866
1,000
600
1,000
3,281
1,718
0
2,600
2,600
3,700
36,610
36,900
36,000
48,000
727
3,650
3,500
3,500
1,228
1,300
1,200
1,650
3,316
2,950
2,920
3,900
29,050
28,050
28,050
36,100
286,296
280,370
274,870
365,600
2,483
5,000
5,000
5,000
137
500
100
500
2,620
5,500
5,100
5,500
OPERATING EXPENDITURES
4,230
5,000
6,000
7,000
42110
Printing
1,215
6,000
2,600
3,500
42115
Advertising
0
500
550
42125
Telephone
18,429
35,000
35,000
35,000
42125
Utilities
785
1,000
1,000
1,000
42315
Membership & Dues
446
1,000
500
1,000
42320
Publications
1,076
2,000
1,600
2,000
42325
Meetings
0
2,000
1,000
4,000
42330
Travel -Conferences
2,340
3,120
3,000
3,000
42335
Travel -Mileage & Auto Allow
2,793
4,500
1,000
3,500
42340
Education & Training
31,313
59,620
52,200
60,550
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
20 4,630
231,064
231,064
120,000
44000
Professional Services
1,665
3,000
1,200
3,000
44100
Commissioner Comp
13,609
60,000
30,000
65,000
44240
Prof Svcs -Environmental
219,904
294,064
262,264
188,000
TOTAL PROF SVCS
CONTRACT SERVICES
86,944
70,000
94,500
50,000
45221
CS - Engineering
45223
CS - Plan Checking
78
42,298
30,000
10,000
45,000
45227
CS -Inspection
12,037
20000
,
15,000
25,000
45530
CS - Industrial Waste
TOTAL CONTRACT SVCS.
141,357
120,000
119,500
120,000
CAPITAL OUTLAY
1,000
300
1,000
46200
Office Equipment
1,713
2,000
1,200
2,000
46220
Office Equip -Furniture
195
1,000
200
1,000
46250
Misc Equipment
1,908
4,000
1,700
4,000
DIVISION TOTAL
683,399
763,554
715,634
743,650
05/15/07
94
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $743,650
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted: 365,600
Public Works Director
0.65 FT
Management Analyst
0.10 FT
Senior Engineer
0.40 FT
Assoc Engineer
0.25 FT
Sr Management Analyst
0.40 FT
Sr Admin Assistant
0.80 FT
500
2.60 FT
Intern 0.00 PT
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
5,000
Misc. Office Supplies
5,000
Small Tools & Equipment (41300)
Amount Budgeted:
500
Misc. Tools
500
OPERATING EXPENDITURES
Printing (42110)
Amount Budgeted:
7,000
Plans, Specifications, Reports, Notices, and
Flyers
3,500
NTMP Notices & Surveys
3,500
Advertising (42115)
Amount Budgeted:
3,500
Educational program(s) and mailings related
to public works/traffic/parking/street
sweeping activities
3,500
Telephone (42125) Amount Budgeted: 550
Public Works Director - Cell Phone
Allowance 550
Utilities (42126) Amount Budgeted: 35,000
Traffic signals 35,000
Membership & Dues (42315) Amount Budgeted: 1,000
APWA, ASCE, MSA, TCSA. 1,000
Publications (42320) Amount Budgeted: 1,000
Various Professional/Trade Magazines 1,000
95 05/15/07
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY07-08
Page 2
Meetings (42325) Amount Budgeted: 2,000
Public Works and Traffic Engineering
Workshops/Seminars 2,000
Travel -Conferences (42330) Amount Budgeted: 4,000
League of California Cities- Public Works
Officers Institute Annual Conference, APWA
Conference 3,000
T&T Commissioner Wkshops/Conf 1,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000
Public Works Director - Auto Allowance 3,000
Education & Training (42340) Amount Budgeted:
3,500
Trainings/Workshops
3,500
PROFESSIONAL SERVICES
25,000
Professional Services (44000) Amount Budgeted:
120,000
Temporary Services for vacation coverage
5,000
Minute Secretary
5,000
ACE and Misc.Traffic Mgt Programs
10,000
Citywide Traffic Signal Timing Plan
50,000
DB Traffic Mgt Center Support (partial yr)
50,000
As needed basis -non fee based projects
50,000
Commissioner Compensation (44100)
3,000
T&T Commission
3,000
Prof Svcs -Environmental (44240) Amount Budgeted:
65,000
NPDES Permit/Compliance due to
increased enforcement/requirements.
25,000
TMDL Studies
15,000
Permit Fees (Sewer Sys Overflow &
NPDES)
20,000
CPR Membership
5,000
CONTRACT SERVICES
CS - Engineering (45221) Amount Budgeted:
50,000
As needed basis -non fee based projects
50,000
CS - Inspection (45227) Amount Budgeted: 45,000
Grading, sewer, storm drains, and various
development improvements. 45,000
CS - Industrial Waste (45530) Amount Budgeted: 25,000
L.A.County Dept. of Public Works: Plan
Checks, Permits, and Enforcements. 25,000
96 05/15/07
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY07-08
Page 3
CAPITAL OUTLAY
Office Equipment (46200) Amount Budgeted: 1,000
1,000
Office Equip -Furniture (46220) Amount Budgeted: 2,000
2,000
Misc Equipment (46250) Amount Budgeted: 1,000
1,000
05/15/07
97
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Works
DIVISION: Engineering
ORGANIZATION #: 001-5551
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
PERSONNEL SERVICES
58,821
103,500
103,500
119,800
40010
Salaries
1,050
42325 Meetings
21
500
40020
Over -time Wages
237
547
1,000
1,350
1,350
1,450
40070
City Paid Benefits
9,621
18,700
18,700
21,500
40080
40083
Retirement
Worker's Comp. Exp.
218
2,100
2,100
2,400
40084
Short/Long Term Disability
323
650
650
750
40085
Medicare
849
1,550
1,550
1,750
40090
Benefit Allotment
10,085
14,600
14,600
15,000
TOTAL PERSONNEL
80,702
143,450
142,450
162,650
OPERATING EXPENDITURES
Contract Services
39,901
8,430
67,900
42315 Membership & Dues
0
500
1,050
42325 Meetings
21
500
200 500
42330 Travel -Conferences
595
500
500
200
42335 Travel -Mileage & Auto Allow
92
200
CS - Soils
42340 Education & Training
1,107
1,000
800 1,000
TOTAL OPERATING EXP.
1,815
2,700
1,000 3,250
CONTRACT SERVICES
45000
Contract Services
39,901
8,430
67,900
50,000
30,000
45221
45222
CS.- Engineering
CS - Traffic
38,630
50,000
55,000
50,000
45223
CS - Plan Checking
95,271
37,500
50,000
52,500
45224
CS - Soils
14,283
15,000
5,000
15,000
45226
CS - Surveying
2,500
3,000
45227
CS - Inspection
2,500
3,000
TOTAL CONTRACT SVCS.
196,515
175,400
160,000
153,500
DIVISION TOTAL
279,032
321,550
303,450
319,400
98 05/15/07
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $319,400
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 162,650
Senior Engineer 0.60 FT
Assoc Engineer 0.75 FT
1.35 FT
OPERATING EXPENDITURES
Membership & Dues (42315)
Amount Budgeted:
1,050
APWA(Senior, Associate & Junior Engineers)
450
ASCE(Senior, Associate & Junior Engineers)
600
Meetings (42325)
Amount Budgeted.
500
Caltrans, MTA, LACDPW, SGVCOG, and
500
SCAG.
Travel -Conferences (42330)
Amount Budgeted:
500
APWA
500
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
200
Misc. trips
200
Education & Training (42340)
Amount Budgeted:
1,000
APWA, ASCE, ITS, UCLA Extensions
1,000
CONTRACT SERVICES
CS - Engineering (45221)
Amount Budgeted:
30,000
Misc. engineering studies/reports on an as
needed basis
30,000
CS - Traffic Engr (45222) Amount Budgeted: 50,000
Traffic Counts, Speed Surveys, Traffic
Impact Studies, O&D Surveys, NTMP Plans,
50,000
etc.
CS - Plan Checking (45223) Amount eudgetea: ad.,avu
Crooked Creek Homes, South Pointe/JCC,
TM53430 (Cheung), Kaiser, Chilis, Panda,
lot line adjustment, certificate of correction,
grading, sewer and storm drain Plans. 52,500
CS - Soils (45224)
As needed basis
Amount Budgeted:
15,000
1 3,UV V
99 05/15/07
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
FY07-08
Page 2
CS - Surveying (45226) Amount Budgeted. 3,000
As needed basis 3,000
CS - Inspection (45227) Amount Budgeted: 3,000
As needed basis
100
()0 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2008
DEPARTMENT: Public Works
DIVISION: Road Maintenance
ORGANIZATION #: 001-5554
101 05/15/07
FY 2007-08
FY2005-06
FY 2006-07
FY 2006-07
City Manager
Actuals
Adjusted Budget
Projected
Recommended
PERSONNEL SERVICES
40010 Salaries
93,302
119,650
119,650
136,850
40020
Over -Time Wages
130
500
2,200
500
2,200
500
2,350
40070
City Paid Benefits
1,327
16,952
21,600
21,600
24,550
40080
40083
Retirement
Worker's Comp. Exp.
583
3,400
3,400
3,700
40084
Short/Long Term Disability
568
750
750
850
40085
Medicare
1,349
1,750
1,750
2,000
40090
Benefit Allotment
20,039
23,400
23,400
24,100
TOTAL PERSONNEL
134,249
173,250
173,250
194,900
SUPPLIES
41250 Road Maintenance Supplies
22,912
27,000
25,000
30,700
41300
Small Tools & Equipment
9,613
5,000
3,000
5,000
TOTAL SUPPLIES
32,525
32,000
28,000
35,700
OPERATING EXPENDITURES
3,601
5,000
5,000
5,000
42130
Rental/Lease of Equip
653
2,500
1,500
2,500
42200
Equipment Maintenance
6,022
8,000
7,000
8,500
42310
Fuel
TOTAL OPERATING EXP.
10,277
15,500
13,500
16,000
Professional
44520
Services
Prof Svcs - Engineering
40,760
54,000
50,000
60,000
40,760
54,000
50,000
60,000
CONTRACT SERVICES
45501 CS -Street Sweeping
138,718
165,000
165,000
165,000
45502
CS -Road Maintenance
175,458
250,000
200,000
250,000
45504
CS -Sidewalk Insp & Repair
129,760
150,000
150,000
200,000
45506
CS -Striping & Signing
197,767
123,332
100,000
50,000
45507
CS -Traffic Signal Maint
187,564
182,655
175,000
180,000
45512
CS -Storm Drainage
13,968
20,000
6,000
20,000
45522
CS -Right of Way Maint
50,000
50,000
30,000
50,000
TOTAL CONTRACT SVCS.
893,234
940,987
826,000
915,000
CAPITAL OUTLAY
46250 Misc Equipment
5,386
10,000
10,000
5,000
5,386
10,000
10,000
5,000
DIVISION TOTAL
1,116,431
1,225,737
1,100,750
1,226,600
101 05/15/07
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $1,226,600
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 194,900
Public Works Superintendent 1.00 FT
Street Maintenance Worker II 1.00 FT
Public Works Director 0.10 FT
2.10 FT
SUPPLIES
Road Maintenance Supplies (41250)
Amount Budgeted:
30,700
AC Cold Mix, Absorbents, Signs, Posts,
30,000
Cones, Paint, and Misc. Supplies.
700
Work Boots - 2 Staff Members
Small Tools & Equipment (41300)
Amount Budgeted:
5,000
Misc. Items (Grinding wheels, blades, shovels, ETC)
5,000
OPERATING EXPENDITURES
Rental/Lease of Equip (42130)
Amount Budgeted:
5,000
Generator, Spot Lights, Trucks,
5,000
Barricades, Traffic Control Cones/Signs, etc.
Equipment Maintenance (42200)
Amount Budgeted:
2,500
Grinder, Striper, Car washes, etc
2,500
Fuel (42310)
Amount Budgeted:
8,500
8,500
PROFESSIONAL SERVICES
Prof Svcs -Engineering (44520) Amount Budgeted: 60,000
On-call Traffic Engineering Assistance/Support 60,000
CONTRACT SERVICES 165,000
CS -Street Sweeping (45501) Amount Budgeted:
165,000
CS -Road Maintenance (45502) Amount Budgeted: 250,000
250,000
CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 200,000
Sidewalk R & R 200,000
CS -Striping & Signing (45506) Amount Budgeted: 50,000
Striping & Signing work 50,000
1 0 2 05/15/07
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY07-08
Page 2
CS -Traffic Signal Maint (45507) Amount Budgeted: 180,000
180,000
CS -Storm Drainage (45512) Amount Budgeted: 20,000
Storm Patrol/Drainage Device Maint 20,000
CS -Right of Way Maint (45522) Amount Budgeted: 50,000
Right of Way Maint 50,000
CAPITAL OUTLAY
Miscellaneous Equipment (46250) Amount Budgeted: 5,000
Equipment Replacement 5,000
103 05/15/07
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Public Works
DIVISION: Landscape Maint
ORGANIZATION #: 001-5558
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
CONTRACT SERVICES
45503 CS - Parkway Maint
21,952
22,920
22,920
23,840
45508 CS - Vegetation Control
80,130
88,900
80,000
215,000
88,900
2,525
45509 CS - Tree Maintenance
246,586
215,000
15,000
15,000
15,525
15
45510 CS - Tree Watering12,211
TOTAL CONTRACT SVCS.
360,879
341,820
332,920
350,790
DIVISION TOTAL 360,879 341,820 332,920 350,790
104 05/15/07
CITY OF DIAMOND BAR
LANDSCAPE MAINTENANCE (001-5558)
BUDGET DISCUSSION
FY07-08
TOTAL BUDGET $350,790
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted:
None Budgeted
CONTRACT SERVICES
CS - Parkway Maint (45503) Amount Budgeted:
23,840
Lanterman Contract (4% CPI Increase)
23,840
CS - Vegetation Control (45508) Amount Budgeted:
88,900
MCE Contract
76,100
Freeway Ramps/Cal Trans ROW
12,800
CS - Tree Maintenance (45509) Amount Budgeted:
222,525
WCA Contract
Tree Maintenance -3 year cycle (3.5% CPI Increase)
170,000
Tree/Stump Removals (3.5% CPI Increase)
16,300
As Needed/Emergency (3.5% CPI Increase)
25,875
Tree Planting (3.5% CPI Increase)
10,350
CS - Tree Watering (45510) Amount euagetea: I a,azu
WCA Contract (3.5 CPI Increase) 15,525
105 05/ 15/07
CITY OF DIAMOND BAR
Department - Transfers Out
• Transfers Out
106
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2007-2008
DEPARTMENT: Transfers-OUt
DIVISION: Transfers -Out
ORGANIZATION*001-9915
FY 2007-08
FY2005-06 FY 2006-07 FY 2006-07 City Manager
Actuals Adjusted Budget Projected Recommended
OPERATING TRANSFERS OUT
49011 Transfer Out -Com Orgnztn Fd
20,000
20,000
20,000
20,000
49510
Transfer Out -Self Ins Fund
180,000
200,000
200,000
23,350
150,000
18,150
49520
Transfer Out -Equip Replcmt
25,338
59,100
23,350
100,000
100,000
174,450
49530
Transfer Out -Comp Replcmt
284,438
343,350
343,350
362,600
DIVISION TOTAL
USES OF FUND BALANCE RESERVES
49250 Transfer Out-CIP Fund
1,814 2
,248 ,976,520 2,026,408 2,477,842
1,814,248 2,976,520 2,026,408 2,477,842
TOTAL 2,098,686 3,319,870 2,369,758 2,840,442
107 05/15/07
CITY OF DIAMOND BAR
TRANSFERS OUT - (001-9915)
BUDGET DISCUSSION
FY07- 08
TOTAL BUDGET $2,840,442
OPERATING TRANSFERS OUT
Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000
20,000
Transfer Out -Self Ins Fund Amount Budgeted:
150,000
Insurance Premiums
150,000
22807 Grand Ave B/B - Phase III
306,692
Transfer Out -Equip Replcmt Amount Budgeted:
18,150
Vehicle Replacement (5 yr cycle)
18,150
Transfer Out -Computer Equip Replacement Amount Budgeted:
174,450
Hardware
PC Scheduled Replacement (4yr life cycle)
31,250
Servers (5 yr life cycle)
50,000
Network Gear (5 yr life cycle)
18,000
Printers (5 yr life cycle)
3,000
Laptops (3 yr life cycle)
9,200
Telephone Equipment (10 years)
6,000
Copiers (10 years)
7,000
Software
Microsoft Office for PC Replacment (4 year)
10,000
Finance System (10 year life)
30,000
Park & recreation Systems (8 Year life)
10,000
USES OF FUND BALANCE RESERVE
Transfer Out-CIP Fund Amount Budgeted:
2,477,842
22807 Grand Ave B/B - Phase III
306,692
01408 Slurry Seal/Overlay - Area 4
750,000
21006 Prospctrs Rd -Sunset Xng to Gldn Sprgs
251,150
23908 Arterial Slurry Seal - Area 2
350,000
Residential Collector Rehab (Design) -
Lemon s/o Gldn Spgs,Lycoming btwn Lemon
& ECL, Winwood
70,000
Chino Hills Parkway Rehab - Design
60,000
223o8 Neighborhood Traffic Management Mitigations
125,000
23307 Prospctrs Rd & SS Xng - Traffic Calming
30,000
23407 DBC - Emergency Generator
147,500
22oo6 Landscape Impr - Fallowfield
165,000
23807 Lndscpe/Drainage Imp-Gld Rsh East of DBB
150,000
Median Improvements in Front of K -Mart Ctr 22,500
Diamond Bar "Clock" - Purchase & Instln 50,000
108 05/15/07
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MAY 1, 2007 DRAFT
STUDY SESSION: M/Tye called the Study Session to order at 5:50 p.m.
in Roorn CC -8 of the South Coast Air Quality Management District/Government Center,
21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Everett (telephonically),
Herrera, MPT/Tanaka and Mayor Tye.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director; Nancy
Fong, Community Development Director; Susan Full, Sr. Accountant; Ryan McLean,
Senior (Management Analyst; Rick Yee, Sr. Engineer; and Tommye Cribbins, City Clerk
ON. FOUR CORNERS COUNCIL OF GOVERNMENTS
C/Herrera explained that in order for D.B. to receive greater visibility and have
more input into projects that affect the City it created the Four Corners
Transportation Coalition with members from four counties. FCTC has placed
significance on four projects that affect the member counties and the FCTC is
attempting to elevate those four projects and obtain funding. SCAG has
supported the Four Corners Committee for a number of years and has recently
stated that since the member counties have a coalition it no longer needs the
Four Corners Policy Committee. C/Herrera said she was reluctant to sever ties
with SCAG and she would rather maintain a connection between the Four
Corners and SCAG for several reasons including the fact that it benefits the
group politically to remain under the umbrella of SCAG. It occurred to several
FCTC members to convert the policy committee to a sub -region under SCAG, a
possibility she has discussed with Mark Pisano with SCAG who thought it was a
very good idea and would assist in filling a gap in the four corners area. Mr.
Pisano envisioned the new sub -region becoming involved in discussing housing,
transportation and water issues with cities within the four corners area. Mr.
Pisano also felt that the affected water districts should be represented on the
sub -region committee. C/Herrera said in talking with various cities in the four
corners there is a definite interest in forming such a sub -region of SCAG. She
asked the Council to consider taking action on this matter soon because she
believed it would greatly benefit D.B. and elevate the policy committee to a
higher level of visibility.
MiPT/Tanaka asked if the FCTC members could serve as the sub -region
members?
C/Herrera responded that because of the 501(c) 4 it has special abilities to
collect monies from non -profits and spend money as it wishes without mandates.
FCTC was created for lobbying efforts to market the projects. Its purpose for
marketing the four projects is different. The sub -region or COG would have a
MAY 1, 2007 PAGE 2 CC STUDY SESSION
different purpose and would be comprised of different types of agencies — cities,
water districts, law enforcement, fire safety, etc. The JPA states that any
government agency may be a member. The coalition could work in coordination
with the sub -region or Council of Governments to lobby and spend money to
further whatever objectives the sub -region or COG was attempting to achieve.
C/Herrera stated that she has invited cities to join together on May 7 to discuss a
scoping meeting and what items the sub-region/Council of Governments should
address.
CM/DeStefano said that staff would place this matter on the May 15th City
Council agenda for consideration.
► CITY COUNCIL GOALS AND OBJECTIVES - Discussion and Action
CM/DeStefano reminded Council that this was the time of year staff begins
putting together the FY 2007/2008 for Council's consideration. As a part of that
process, staff intends to have a detailed discussion on May 15 with Council on
goals and objectives for next year. Staff is asking that over the next couple of
weeks Council Members look at the current goals and objectives, the status of
those goals and objectives and help staff determine which goals and objectives
the Council wishes to maintain for next year and thereafter, which items Council
Members believe are completed and can be eliminated from the list, which items
the Council may not wish to continue pursuing, and, which new goals, policies
and programs Council Members may wish to have staff explore for inclusion
within the budget that are not on the current list.
C:M/DeStefano stated that also on May 15 staff would bring forward a summation
of the Department Manager's list of goals and objectives for the next year.
CM/DeStefano said he would prefer to have the City consider goals and
objectives in a three-year window because many projects take more than a year
to complete.
► CANARY ISLAND PINE TREES
CM/DeStefano reported that one of the City Council's goals was to look at a tree
replacement program. As a result of CSD/Rose's investigation, CM/DeStefano
and CSD/Rose are recommending that the City Council withdraw the goal for this
year.
CSD/Rose stated that the issue is whether to include this item in the new FY
budget or remove it from the list of Goals and Objectives. When staff looked at
tree replacement in the major arterials, it found 466 trees on Golden Springs Dr.
Diamond Bar Blvd. and Brea Canyon Rd. The tree inventory indicates that these
trees are among the most valuable trees in the City at a value of about $5,000
MAY 1, 2007 PAGE 3 CC STUDY SESSION
each for a total value in excess of $2.3 million. The cost to remove and replace
the trees would be approximately $190 per tree for a total cost of $275,000. The
bigger issue is the aesthetics and change that would occur as a result of
removing these trees because the trees are maturing to the height that is making
a visual impact on the community.
C/Chang said he proposed replacement so that in the years ahead the
community would enjoy larger trees with bigger and better canopies like Chino
and Montclair. He was concerned about the future image of D.B. In the short
term, the residents may not like the result and the cost may be prohibitive at this
time.
M/Tye said he appreciated C/Chang's concerns. However, the huge trees tend
to break up sidewalks and curbs and D.B. would likely have the same problem.
He would be more inclined to replace trees in neighborhoods with trees that
would ultimately provide a larger canopy rather than taking out an entire
inventory of Canary Pines. He further suggested that a larger space could be
carved out around the current trees to provide more room for growth and at the
same time preserve the inventory the City currently enjoys. He likes the pine tree
feel but he would not favor replacing an entire inventory of trees.
C/Herrera concurred with M/Tye's recommendation to expand the tree wells.
C/Everett asked if the City had been successful expanding the tree wells.
CSD/Rose said the most recent effort to do so was not successful and there was
likely a 50/50 chance that such an effort would be successful.
C:/Everett said he supporting maintaining the present tree inventory
PUBLIC: COMMENTS: None
ADJOURNMENT: With no further business to come before the City Council,
M/Tye adjourned the Study Session at 6:27 p.m.
FOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of
2007.
STEVE TYE, Mayor
MINUTES OF THE CITY COUNCIL Agenda No. 6.1(b)
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 1, 2007
CLOSED SESSION:
5:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
No. Government Code Section 54956.8 — Conference with Real Property
Negotiators
Property Negotiations:
Address: Portion of Lot 13, Tract No. 3941 and
Portion of Lot 3, Tract No. 3941
Agency Negotiator City Manager
Negotiating Party Robert R. Reed Family Trust
STUDY SESSION: 5:50 p.m., Room CC -8
IN. F=our Corners Council of Governments — Discussion and Action
No. Council Goals and Objectives — Discussion and Action
► Canary Island Pine Trees - Tree Replacement Program — Discussion and Action
Study Session adjourned at 6:30 p.m.
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:38 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CM/DeStefano reported that during the Closed Session Council discussed status of
property, the City is considering acquiring. There was no reportable action.
CM/DeStefano reported that during tonight's Study Session, Council discussed proposed
formation of Council of Governments to create a governmental entity that would oversee
transportation related issues in this immediate area. Council agreed to place the matter on
the May 15 City Council agenda for consideration. Council began discussion of its
proposed Fiscal Year 2007-2008 Goals and Objectives. Following discussion of a possible
tree replacement program for the inventory of Canary Pines along the boulevards, Council
directed staff to leave the trees in place.
PLEDGE: OF ALLEGIANCE: Pete Clinton led the Pledge of Allegiance.
INVOCATION: Monsignor James Loughnane, St. Denis Church, gave
the invocation.
ROLL CALL: Council Members Chang, Everett (telephonically),
Herrera, Mayor Pro Tem Tanaka and Mayor Tye.
MAY 1, 2007 PAGE 2 CITY COUNCIL
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public
Works Director; Bob Rose, Community Services Director; Marsha Roa, Public Information
Manager; Nancy Fong, Community Development Director; Rick Yee, Sr. Engineer; Ryan
McLean, Senior Management Analyst; Alfredo Estevez, Desktop Support Technician and,
Tommye Cribbins, City Clerk
APPROVAL OF AGENDA: CM/DeStefano requested that Item 8.1 be continued to
May 15, 2007 in order to allow appropriate time to more effectively describe the property
scope of work and property description.
M/Tye requested that Item 8.1 be moved to just after the "Public Comments" portion of the
agenda to allow for public comments on the item.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
11.1 M/Tye proclaimed May 2007 "Water Awareness Month" and presented the
proclamation to Ling Ling Chang, President, Walnut Valley Water District.
BUSINESS OF THE MONTH
1.2 M/Tye presented a City Tile to Ann Cheon, Y.I.C. Taekwondo, as Business
of the Month for May 2007.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Farben Drive Group Home Update: CM/DeStefano reported that progress
continues on the Farben Drive Group Home matter. The State has
conducted a site visit and has been working with the facility operator to
correct deficiencies outlined by the State. The State has scheduled a
meeting this Thursday for Officials with the County of San Bernardino, who is
the placement agency, as well as State officials and City Staff to discuss the
issues that D.B. has with the facility and means of correction. On tonight's
City Council agenda is consideration of four bills regarding group homes.
3. PUBLIC COMMENTS: David DeMers, 22935 Happy Hollow Rd.,
said he had issues regarding the increased traffic that would result from converting
the golf course to a commercial shopping center. If the City is concerned about
increasing revenue it should help revitalize its underutilized and underdeveloped
centers.
Michael Kight, 23204 Antler Dr., agreed that the City had a traffic problem and he
rejected the idea of turning the golf course into a shopping center. Thirty-six homes
back up to the golf course and if the area is turned into an asphalt parking lot it will
devalue the adjacent homes.
MAY 1, 2007 PAGE 3 CITY COUNCIL
Jerry Hamilton said he did not get answers to his questions during the community
meeting.
Dr. Gilbert Yanow, 23356 Wagon Trail Rd., said he disagreed with Council's intent
to develop the golf course because it would create a tremendous increase in traffic
and he felt open space should be preserved.
Janet Peets, 445 Golden Prados presented the City Council with a petition
containing approximately 300 signatures signed by concerned residents who are
strongly opposed to development of the golf course property.
.John Harbaugh, 23347 Wagon Trail Rd., talked about additional traffic on the Grand
Ave. Bridge and on Grand Ave. The golf course should remain where it is currently
located. He urged the Council not to move the golf course and not enter into a pre-
annexation agreement.
Serena Liu, 24209 Peak Court, spoke against replacing the golf course with a retail
center that would worsen the traffic situation.
Cindy Tsai, 791 Leyland Dr., expressed her opposition to building a retail center in
place of the current golf course and opposed proceeding with an EIR at a significant
cost to taxpayers. She urged the Council to place this matter on the ballot.
Christy Cunico, 22426 Falconburn Way, thanked the City for improving her quality of
life and thanked Council for holding an open house. She asked the City Council to
maintain the open spaces and green areas because with the development on the
westerly side of the freeway a lot of open area has been lost. Loss of the golf
course to retail development would result in loss of green open space and would
result in increased traffic on an already congested roadway.
Lu Zheng, 23239 Antler Dr., thanked the City for hosting the "Envision Diamond
Bar" event two weeks ago. However, there was no real time for discussion and he
did not get his questions answered. He said he was deeply troubled by the City's
recent rush to develop urban centers, a direction that goes against the City's stated
goal of maintaining a country lifestyle and preserving of open space.
Bin Li, 1900 Fullerton Rd., Rowland Heights, asked the City Council to pass a
resolution against the persecution of Falun Gong practitioners in China.
CA/Jenkins advised the Mayor that the speaker should relinquish the microphone
and that public comments were limited to matters within the Council's jurisdiction.
The relationship with China and China's treatment of the particular group addressed
by the speaker is not within the Council's subject jurisdiction.
Thomas Kuper, 1552 Summitridge Dr., said he opposed redevelopment of the
mature golf course property and recommended more public outreach.
MAY 1, 2007 PAGE 4 CITY COUNCIL
Nina Goncharov, 23631 Gold Nugget Ave., spoke about car repair operations and
inoperable vehicles parked on her street. She asked Council Members to visit the
area and observe the neglect.
'Teresa Quan, 23628 Gold Nugget Ave., asked for help to resolve the problem of her
neighbor running a car repair business at his home and parking junk cars in front of
her house and her neighbor's homes.
Carolyn Sutton, 1107 N. Moonlight Summit Dr., thanked the City forthe open house
and asked for more public outreach. She felt the golf course should remain in its
current location because a retail center would result in more traffic.
Sam Sutton, 1107 N. Moonlight Summit Dr., spoke against moving the golf course
and putting up a retail center because it would result in loss of wildlife and increased
traffic.
Don Sutton, 1107 N. Moonlight Summit Dr., said the Council had done many good
things but losing the golf course would be bad for the City and create additional
traffic.
Ray Rodriguez, Gold Nugget Ave., said his neighborhood was very rundown, there
were old cars on the street that had not been moved for years, garages that were
used to manufacture kitchen cabinets for resale; and houses that need painting and
so forth. He asked the City to give the residents a hand to reverse this trend.
Paul Duplessis, 629 Golden Prados Dr., asked the Council to do a better job
communicating with the citizens of D.B. and spoke against development of the golf
course property.
Sam Pastarini 573 Golden Prados Dr., spoke against development of the golf
course property and offered other solutions for producing revenue.
Beverly Kerry, 1103 Moonlight Summit Dr., said she moved to D.B. to enjoy a quiet
bedroom community. She said she does not want more traffic and shopping.
When she shops she leaves D.B. and she is content to do that.
Asok Agarwal, 455 Golden Prados Dr., said he heard about the mall shopping
center that was being built on the golf course. He was disappointed because he
moved from Glendale to D.B. four years ago to have a more country living
atmosphere.
Arlene Smith, 415 Camaritas Dr., thanked M/Tye for responding to her email about
the D.B. Golf Course. She said it was unfortunate that residents heard about the
proposal from an outside company and not from the City. She felt it would be a big
mistake to develop the golf course property.
MAY 1, 2007 PAGE 5 CITY COUNCIL
Jewel Lee, 23210 Golden Crown Circle, asked the City Council who came up with
-the idea to develop the golf course to create revenue. Residents are opposed to
development of the golf course and opposed to paying a half million dollars for a
study.
Anna Garza, 533 Camaritas Dr., said she appreciated all that the Council had done
for the City and asked the Council to reject development of the golf course property
because the traffic problems in the area are already bad and need attention.
Abraham Tsai, 791 Leyland Dr., heard about the annexation and golf course
development from an outside organization and said he was opposed to it. He urged
the Council to communicate better with its residents.
4. RESPONSE TO PUBLIC COMMENTS:
M/Tye stated that the reason he is the only one that responded to a speaker's email
was because he and his colleagues agreed that he would assume the lead in
responding to emails.
CM/DeStefano responded to speakers that with respect to code enforcement staff
was aware of two problem properties on Golden Nugget. Neighborhood
Improvement officers routinely visit the area and provide "Notices to Correct" to the
various property owners. Staff is aware of the cabinet-making operation but has not
found evidence that could be used for prosecution. He said that it would be helpful
if residents called the City when they noticed a problem so that staff could
immediately respond. The vehicle repair operation has been difficult to ascertain.
Fie suggested that CDD/Fong could meet with residents to better determine what
activities were being conducted and how staff would respond.
CM/DeStefano stated that the golf course property is designated as a "golf course"
in the City's General Plan and not as "Open Space." The potential re -use of the golf
course has been an issue being explored for 18 years since the City's Incorporation.
The golf course is owned by Los Angeles County and is located within the City of
D.B. The City does not benefit from revenues generated from the property except
for the sales tax revenue. The freeway -oriented golf course enjoys 350,000 vehicle
trips per day on the adjacent freeway and provides an opportunity to explore a
potential reuse, which is all that the City Council has asked staff to consider. The
City Council has made no decision regarding redevelopment of the golf course
property and has said that in order to look at the City's financial future one of the
Obvious areas is growth and economic development. One question was regarding
financial feasibility of a potential project and the City has no answer to those
questions at this point. An EIR for a project on a property the size of the golf course
is a large and costly undertaking. Over the years, staff has received many requests
from residents to provide restaurant opportunities and retail opportunities so that
residents do not have to drive to other cities for products and services. There is a
small amount of available and suitably sized land in D.B. for such ventures. The
Country Hills Towne Center and the Kmart Center are two examples of areas that
without the benefit of a Redevelopment Agency the City has little ability to assist
MAY 1, 2007 PAGE 6 CITY COUNCIL
91
developments and redevelop properties. Cities adjacent to D.B. have spent millions
of dollars of public monies to redevelop communities. D.B. does not have that
ability and it makes it very, very difficult for a community like D.B. to be able to
redevelop areas. As a result, the market conditions determine what occurs on the
property. D.B. spent years trying unsuccessfully to get a wide variety of goods and
services to the Country Hills Towne Center location and as a result, the shopping
center has now taken a different direction. Kmart is on a long-term lease that is
Extraordinarily favorable to Kmart, and until Kmart decides to vacate the property it
will be incredibly difficult for change to occur on that site. Councils past and present
have been enormously successful in taking care of the public resources. The City
has healthy reserves and when those reserves are used, they are used for capital
improvements and quite often for physical improvements to the City's roadway
network.
COUNCIL CONSIDERATION:
8.1 AWARD OF CONTRACT TO TEMPLETON PLANNING GROUP FOR
CREATION OF AN ENVIRONMENTAL IMPACT REPORT TO EVALUATE
POTENTIAL DEVELOPMENT OF THE DIAMOND BAR GOLF COURSE
SITE AND RELOCATION OF THE GOLF FACILITY ($397,672) AND
AUTHORIZE A 15% CONTINGENCY ($60,000) TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION OF $457,672.
(Continued from April 17, 2007).
CM/DeStefano reported that Item 8.1 is consideration of award of contract
for the creation of an Environmental Impact Report meant to evaluate
potential development of the existing Diamond Bar Golf Course and
relocation of the golf course facility to a site presently located near Pathfinder
Rd. outside of the City limits of D.B. at a total cost of $457,672 that includes
a $60,000 contingency. Staff's recommendation is for Council to continue
the matter to allow staff an opportunity to assess the proposed scope of work
and to re-examine the EIR with respect to the total project and work involved.
C/Herrera moved, MPT/Tanaka seconded, to continue the matter to a date to
be determined. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Herrera,
MPT/Tanaka, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — May 8, 2007 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
MAY 1, 2007 PAGE 7 CITY COUNCIL
5.2 Traffic and Transportation Commission Meeting — May 10, 2007— 7:00 p.m.,
AQMD/Government Center Hearing Board Room, 21825 Copley Drive.
5.3 City Council Meeting — May 15, 2007 — 6:30 p.m., AQMD/Government
Center Auditorium, 21825 Copley Drive
6. CONSENT CALENDAR: C/Chang moved, C/Everett seconded to approve the
Consent Calendar as presented. M/Tye requested that specific changes be made
to 6.1(b). Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
6.1 CITY COUNCIL MINUTES
Chang, Everett, MPT/Tanaka, M/Tye
None
Herrera
6.1.1 STUDY SESSION OF APRIL 17, 2007 —Approved as submitted.
6.1.2 REGULAR MEETING OF APRIL 17, 2007 —Approved as amended.
6.2 PLANNING COMMISSION MINUTES:
6.2.1 STUDY SESSION OF FEBRUARY 27, 2007 — Received & Filed
6.2.2 REGULAR MEETING OF FEBRUARY 27, 2007 — Received & Filed.
6.2.3 REGULAR MEETING OF MARCH 13,2007— Received & Filed.
6.2.4 REGULAR MEETING OF MARCH 27,2007— Received & Filed.
6.2.5 REGULAR MEETING OF APRIL 10, 2007 — Received & Filed.
6.3 RATIFIED CHECK REGISTER CONTAINING CHECKS FOR APRIL 12,
2007 THROUGH APRIL 25, 2007 in the amount of $1,391,039.26.
6.4 APPROVED TREASURER'S STATEMENT —for the month of March 2007.
6.5 a) APPROPRIATED $37,660 OF GENERAL FUND BALANCE
RESERVE TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
FY 2006-07 AND AMENDED PROFESSIONAL SERVICES CONTRACT
WITH DMS CONSULTANTS, INC. FOR WASHINGTON CUL-DE-SAC
IMPROVEMENT PROJECT IN THE AMOUNT OF $34,160, PLUS A
CONTINGENCY AMOUNT OF $3,500 FORA TOTAL AUTHORIZATION OF
$37,660.
b) APPROPRIATED $21,000 OF GENERAL FUND BALANCE
RESERVE TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
FY 2006-07; APPROVED PLANS AND SPECIFICATIONS; AND AWARDED
THE CONSTRUCTION CONTRACT FOR THE WASHINGTON STREET
CUL-DE-SAC IMPROVEMENT PROJECT TO DREAMBUILDER IN THE
AMOUNT OF $109,120; AND AUTHORIZED A CONTINGENCY AMOUNT
OF $11,880 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
MAY 1, 2007 PAGE 8 CITY COUNCIL
$121,000.
6.6 APPROVAL OF LEGISLATIVE SUB -COMMITTEE RECOMMENDATIONS
TO SUPPORT AB 411 (EMMERSON), SB 708, SB 709 AND SB 710
(DUTTON) AND OPPOSED SB 964 (ROMERO).
(a) ADOPTED RESOLUTION NO. 2007-27: SUPPORTING AB 411
(EMMERSON), PERMITTING A LOCAL AGENCY TO SUBMIT
ADDITIONAL LOCAL LAND USE INFORMATION TO THE CALIFORNIA
DEPARTMENT OF SOCIAL SERVICES FOR CONSIDERATION PRIOR TO
THE ESTABLISHMENT OF A STATE LICENSED GROUP HOME IN A
SINGLE-FAMILY RESIDENTIAL NEIGHBORHOOD.
(b) ADOPTED RESOLUTION NO. 2007-28; SUPPORTING SB 709
(DUTTON) PERMITTING A LOCAL AGENCY TO SUBMIT ADDITIONAL
LOCAL LAND USE INFORMATION TO THE CALIFORNIA DEPARTMENT
OF SOCIAL SERVICES FOR CONSIDERATION PRIOR TO THE
ESTABLISHMENT OF A STATE LICENSEED GROUP HOME IN A SINGLE-
FAMILY RESIDENTIAL NEIGHBORHOOD.
(c) ADOPTED RESOLUTION NO. 2007-29: SUPPORTING SB 78
(DUTTON) REQUIRING A STATE LICENSED RESIDENTIAL CARE
FACILITY WITH SIX OR FEWER RESIDENTS TO OBTAIN A
CONDITIONAL USE PERMIT FROM THE HOSTING LOCAL AGENCY.
(d) ADOPTED RESOLUTION NO. 2007-30: SUPPORTING SB 710
(DUTTON) REQUIRING A STATE LICENSED RESIDENTIAL CARE
FACILITY TO OBTAIN A LETTER OF SUPPORT FROM ITS HOST
COUNTY.
(e) ADOPTED RESOLUTION NO. 2007-31: OPPOSING SB 964
(ROMERO) MAKING SIGNIFICANT CHANGES TO THE BROWN ACT
SEVERELY LIMITING ESSENTIAL BASIC COMMUNICATIONS BETWEEN
LEGISLATIVE BODIES AND THEIR STAFF MEMBERS.
67 APPROVED AMENDMENT NO. 2 TO THE CONTRACT WITH INLAND
ROUNDBALL OFFICIALS TO OFFICIATE THE CITY OF DIAMOND BAR
ATHLETICS PROGRAM FOR THE PERIOD OF JULY 1, 2007 THROUGH
JUNE 30, 2008 IN THE AMOUNT NOT TO EXCEED $30,000.
6.8 APPROVED AMENDMENT NO. 3 TO THE CONTRACT WITH WEST
COAST ARBORISTS FOR CITYWIDE TREE MAINTENANCE AND
WATERING SERVICES TO THE CITY OF DIAMOND BAR FOR FY 2007-08
IN THE AMOUNT NOT TO EXCEED $238,050, INCLUDING A 3.5% C.P.I.
UNIT PRICE INCREASE.
7. PUBLIC HEARINGS: None.
MAY 1, 2007 PAGE 9 CITY COUNCIL
8. COUNCIL CONSIDERATION: Item 8.1 was moved to the beginning of the Agenda.
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Everett thanked the speakers for coming forward to speak this evening and for
participating in community events. He agreed that the City needed better
communication between Council and residents. He was disappointed that so many
opportunities had been missed. However, he has been on the Council only a short
time and his sense is that Council Members and staff have attempted to work with
residents earnestly and be open with its constituents. He attended the Envision
Diamond Bar and felt it offered an open and honest dialogue. He felt that
CM/DeStefano had responded very honestly and openly to public questions and
concerns and explained very well the climate in the City that has lead to tonight's
discussion. He stated that while everyone may not agree with what was said the
points were honest and considerable and all need to be weighed in the final analysis
and decision. Council will continue to be sensitive to continuing dialogue. He said
that he received one telephone call on the golf course matter. However, the caller
dlid not leave a return telephone number. He said he was very saddened by the
death of Rita Myer, a community servant. He wished Roger Myer a speedy
recovery and sent his heartfelt sympathy to the Myer family.
C:/Chang said that the Council heard speakers' comments and concerns. Council
Members live in D.B. and whatever the speakers suffer when it comes to regional
traffic concerns Council Members suffer as well. And what residents enjoy, Council
Members enjoy. During the 20 years C/Chang has lived in D.B. the population
figures have changed very little. However, the cut -through and regional traffic has
become very difficult for the City. D.B. led the charge for the SR57/60 HOV lane fix
and is taking the lead with respect to regional traffic growth. With the exception of
commute hours, the City remains generally peaceful and quiet. He thanked the
residents for participating and hoped that everyone would continue to express their
views. With respect to the golf course property, it is a prime location that must be
studied in order to consider the best solution for possible development for the
residents and future generations. City Councils past and present have helped make
D.B. one of the most livable cities in the region and have moved forward with
decisions it believes is only in the best interest of all residents. Without
redevelopment funds the City cannot afford to provide incentives to shopping
centers for revitalization and the residents would like to have fine dining and
shopping available in their City. He acknowledged the loss of Rita Myer and
extended his sympathy and condolences to her family. Services are scheduled for
Saturday at Rose Hills Memorial Park, 3888 Workman Mill Road, Whittier at 11:00
a. m.
C/Herrera acknowledged speaker's wishes for the City. Someone asked how long
the Council Members had lived in D.B. She moved to the City in 1966. D.B. has
changed a lot. In 1966 there were about 9,000 residents, there was no Diamond
Bar Boulevard, no SR57 and no SR60. There are now almost 60,000 residents. It
is called "growth." Some people have mentioned that they want D.B. to remain a
MAY 1, 2007 PAGE 10 CITY COUNCIL
bedroom community. The City can do that. It can be left as it is. But along with that
comes no ability to support what is currently being offered to residents in the way of
programs, beautification, etc. A speaker mentioned that she liked being in a
bedroom community and when she wanted to go shopping she did so outside of the
City. That's fine but D.B. does not benefit in the form of revenues from people
shopping in other cities. The city in which the individual shops gets richer because
that city has the benefit of more sales tax and can support their city and their
programs. While a number of people present tonight wanted D.B. to remain as it is,
the City Council on a regular basis hears from other residents who want something
else for D.B. Council hears from a lot of youth sports organizations that want more
ball fields. On an annual basis high school swim teams approach the City Council
to ask for swimming pools — diving pools, lap pools, etc. All of that costs money and
it is a challenge for the five Council Members to try and balance the needs and still
maintain the City that all of the residents want and love and still be able to afford the
things other people are asking to have. The City has been exploring for a number
of years how it can get additional revenues. It is unfortunate that D.B. is in a
position that many things are out of its control. The County of Los Angeles owns
the golf course — not D.B. Someone mentioned that there is a lot of revenue that
comes from the golf course. That may be true but D.B. does not benefit from that
revenue. There are weddings held there — D.B. does not benefit from those events.
The City receives a small share of sales tax but the bulk of the revenue goes to Los
Angeles County because the golf course property is County -owned. D.B. is at a
disadvantage because of its location. Some individuals feel that D.B. has freeway
access so it is convenient to go to other places. Two major freeways dissect the
City. When accidents occur motorists leave the freeway and merge onto the City's
streets creating additional traffic problems. Residents get frustrated because they
cannot move about and get to their homes. And so the City pays to install stop
signs and signals so that residents can get out of their neighborhoods and take their
kids to softball, basketball, soccer practice and so forth. D.B. is surrounded by a lot
of affordable housing growth in San Bernardino and Riverside Counties. The good
jobs are in Los Angeles and Orange Counties and as a result, D.B. gets even more
traffic as motorists traverse the area from home to work and back again. D.B. is a
regional leader in seeking regional traffic solutions. The City Council will do what
the residents want because the City Council Members are elected by the people
and represent the people. But she wanted people to carefully consider what they
ultimately want. If residents really want to remain a "bedroom" community the City
will eventually run out of money. The City has healthy reserves because it is very
fiscally conservative. She said she believed it was the City's responsibility to do
"something" and to plan now before the City gets to the point where it runs out of
money and resources. C/Herrera attended Arbor Day. D.B. is proudly a Tree City
and tree plantings were done at Pantera Elementary School. She suggested that
next year the City hold the Arbor Day event at Diamond Ranch High School. She
echoed sentiments of her colleagues stating that it is a sad day for the City to have
lost Rita Myer, an individual who lived in D.B. for many years and was involved in
many community organizations and activities. C/Herrera offered her sympathy and
prayers to Rita's family.
MAY 1, 2007 PAGE 11 CITY COUNCIL
MPT/Tanaka said he would pledge to continue being responsive to all residents of
D.B. and would try to listen to individual needs and concerns. He thanked everyone
who attended tonight's meeting and expressed concerns about the golf course
property. He also thanked everyone who attended Envision Diamond Bar Open
House on Saturday. The Council will take all input into account in making its
decision. Last Wednesday he attended the Senior Club meetings; attended the
D.B. Women's Club Luncheon during which the City Council acknowledged Dorothy
Hawk on her 90th Birthday; he attended Del Paso High School renaming ceremonies
during which the institution was renamed the Ron Hockwalt Academy; he and M/Tye
,attended the Highland Valley/Overlook Ridge area Neighborhood Watch meeting;
attended the Sheriff's Boosters held their annual Volunteer Recognition Dinner
where they recognize their outstanding volunteers in the Rowland Heights, Walnut
and D.B. and also recognized the "Explorer Volunteer of the Year." On Saturday
Evening he attended the San Gabriel Valley District Women's Club Dinner during
which his wife Wanda was recognized and honored as "D.B. Citizen of the Year."
On Sunday the City celebrated its 18th Birthday. He thanked staff for an outstanding
Event. He congratulated Volunteers of the Year that were recognized — Orien
Pagan, Annie Kohl, Nancy Lyon and Jack Shah. On Sunday he and Planning staff
attended the Crestline/Diamond Canyon Annexation Community meeting; Monday
he attended the D.B. 4 -Youth meeting and discussed the third middle school dance
scheduled for May 11 at the Diamond Bar Center; The Battle of the Bands contest
is scheduled for August 29 with all high school bands participating and four bands
will be selected to compete. On Tuesday night he attended the PUSD Board
meeting; On Wednesday the Department of Corrections and Rehabilitation held its
Victims Awareness Week barbecue fundraiser; on Wednesday Lorbeer Middle
School held its Evening of the Stars Open House and Fundraiser; on Thursday he
attended the COG networking breakfast and the Arbor Day celebration at Pantera
Elementary School; He concurred with C/Herrera's recommendation to hold the next
Arbor Day celebration at Diamond Ranch High School; Saturday he attended the
Teddy Bear Tea for the Walnut Valley Educational Foundation. He thanked
students for attending tonight's meeting and remaining through the entire meeting.
He offered his and his wife Wanda's condolences to Roger and his family on the
loss of Rita Myer.
M!/Tye referred to an earlier speaker who commented that the City had done nothing
about traffic since he moved to D.B. M/Tye respectfully disagreed with the speaker.
The City has done many things to cope with growing traffic. For example, the
Neighborhood Traffic Management Program is innovative and useful and the City is
working to make the situation as good as possible with its limited tools. Many
speakers said that more information was needed and every Council Member would
agree and residents will get more information. This is a completely transparent
process and no decisions are being made through a backdoor or in smoke filled
back rooms — they are made in public as evidenced by over an hour of public
comments on that very subject. A speaker asked about re-establishing the retail
centers the City has and he believed the CM/DeStefano addressed that issue when
he said the City lacked the redevelopment mechanism to get that accomplished.
The City staff and Council are attempting to do the very best it can with what it has
available. One of the most frustrating things is to hear people say that the City
MAY 1, 2007 PAGE 12 CITY COUNCIL
really needs to open up and be transparent. Again, on the first and third Tuesday of
every month the public is welcome to take their best shot at the Council. It is very,
very frustrating to know that residents have a concerted campaign against their City
Council that deals in misinformation and half-truths while wanting the City Council
to be open and transparent. Last Thursday the "Hills for Everyone" held a meeting
that many of the speakers attended and those speakers could attest to the fact that
that meeting was not open to the public. It was not only a closed -door meeting,
some people were asked to leave that meeting. Residents really need to ask
themselves what the agenda is of that group and what are they trying to accomplish
that they would close their doors and not allow certain members in to hear what they
had to say. What is it that Hills for Everyone is trying to accomplish behind closed
doors and what misinformation and flat out lies are they telling residents. M/Tye
requested that staff place on the agenda consideration of a sister city organization
in Korea. He congratulated Christy Murphy for receiving the California Parks and
Recreation Society Professional Service Award for District 8. What is especially
significant is that the award was for recognition by her peers. He thanked everyone
who attended Envision Diamond Bar on April 21. The Council continues to digest
all of the input and the City Council appreciates that residents took their time on a
Saturday between 10:00 a.m, and 4:00 p.m. to attend the event. This is a long
process and the City will get better at the process through additional
communication. The 18th City Birthday Party celebration was a good time and he
thanked CSD/Rose and staff members fortheirwork and participation, the Regional
Chamber of Commerce, DB 1A and Kathy Nolan and her team as well as, the non-
profits that participated. He again congratulated the four outstanding volunteers
who were recognized that day. D.B. is abetter place for the four diverse individuals
and their contributions to the community. Arbor Day at Pantera was a terrific
experience. D.B. has been a Tree City since 2001 and Pantera has benefited from
a terrific collaboration of organizations and individuals. He congratulated fifth -
grader Robin Alexa, the Arbor Day Poster Contest winner. He was recently a guest
reader at the library, a very special event for him. Chaparral Middle School will have
a band performance at the D.B.H.S. amphitheater. The Brahma Foundation
fundraiser is slated for May 4 at the Diamond Bar Center. M/Tye said that it was a
privilege to live in such a wonderful community and to be able to serve the residents
as a member of the City Council. The Council's thoughts and prayers are with the
family of Andrew Anabe following a bad accident over the weekend. This meeting
will be adjourned in memory of Rita Myer. He said he could not remember a City
work task that did not involve both Roger and Rita Myer as a unit. The Council's
thoughts and prayers are with Roger and his family. Everyone will miss Rita's
bubbly effervescent personality, all of the energy she brought to all of the volunteer
efforts in which she participated. Rita was a wonderful sweet spirit and she will be
greatly missed.
MAY 1, 2007 PAGE 13 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the regular City
Council meeting at 9:10 in honor of Rita Myer.
FOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2007.
STEVE TYE, MAYOR
CITY OF DIAMOND BAR Agenda No. 6.2
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM
21865 Copley Drive
Diamond Bar, CA 91765
MARCH 22, 2007
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:02
p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive,
Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, Benny Liang, Ruth Low, Vice Chairman Ted
Owens and Chairman Dave Grundy.
Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks
and Maintenance Superintendent; Sara Somogyi, Recreation Services Manager; Krista
Berentis, Recreation Coordinator, and Marisa Somenzi, Senior Administrative Assistant.
PRESENTATION OF 2007 YOUTH BASKETBALL SPORTSMANSHIP AWARDS
RECESS: Chair/Grundy recessed the meeting at 7:16 p.m.
RECONVENE: Chair/Grundy reconvened the meeting at 7:27 p.m.
PARKS AND RECREATION COMMISSION REORGANIZATION — Selection of Chairman
and Vice Chairman.
Commissioner Grundy nominated Commissioner Owens to serve as Chairman. There
were no other nominations offered. Without objection, Commissioner Owens was
unanimously elected to serve as Chairman of the Parks and Recreation Commission.
Commissioner Herndon nominated Commissioner Low to serve as Vice Chairman of the
Parks and Recreation Commission. There were no other nominations offered. Without
objection, Commissioner Low was unanimously elected to serve as Vice Chairman of the
Parks and Recreation Commission.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose.
MARCH 22, 2007 PAGE 2 P&R COMMISSION
1. UUNSENT CALENDAR
C/Grundy moved, C/Herndon seconded, to approve the Consent Calendar. Without
objection, the motion was so ordered.
1.1 Approval of Minutes for the February 22, 2007 Regular Meeting.
'1.2 Received and Filed Transmittal of letter to TruGreen employees recognizing
efforts to report vehicle that damaged turf at Heritage Park and update on
status of driver involved in the matter.
VC/Low suggested that staff contact the district attorney's office to request
that the judge impose an appropriate amount for restitution.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RSM/Somogyi
2'.2 PARKS REPORT — PMS/Jordan.
VC/Low asked if the chairs available for use in the multi-purpose room at
Pantera Park had been checked because she felt several were in bad
condition. PMS/Jordan said that staff was scheduled to change out the bad
chairs and he would have to check to determine the progress.
2.3 COMMUNITY FOUNDATION — CSD/Rose reported that the Foundation is
meeting next Tuesday and one of the agenda items is discussion of whether
the Foundation would be willing to sponsor a Battle of the Bands event at a
cost of about $3,000.
2.4 CIP PROGRAM REPORT — CSD/Rose
a. Sycamore Canyon Park ADA Retrofit — Phase II I — on schedule.
b. Paul C. Grow Park ADA Retrofit — on schedule to commence
construction during the summer.
C/Grundy commented that when he first joined the Commission he became
involved in the Sycamore Canyon Park ADA Retrofit project and it was
exciting to see it come to fruition. He encouraged his colleagues to take
advantage of the opportunity to influence such projects and witness their
materialization. He was very pleased with the project.
2.5 TRAILS MASTER PLAN — Trail walk scheduled for Saturday, March 24 at
8:00 a.m. commencing at the lower parking lot, Sycamore Canyon Park.
The plan includes walking all four trails with the City's consultant to receive
information about potential improvement recommendations.
2.6 REPORT ON CPRS CONFERENCE IN SACRAMENTO — CSD/Rose felt it
was a great conference that provided a lot of good information. Staff has
initiated contact with some of the vendors and presenters regarding issues
MARCH 22, 2007 PAGE 3 P&R COMMISSION
that were brought up during the conference. One new product he felt could
be helpful was a pre -mixed surface for trails. He saw an update on artificial
turf and learned that the manufacturers are finally admitting that there is
really no cost savings in maintenance on artificial turf and they're now
admitting the turf probably has a life of eight years rather than 10, 12 or 15
years.
C/Herndon felt it was a very good conference and came back with
information regarding "Art in Public Places" and said he was willing to share
his information with the subcommittee. He also gathered information about
Q -Star technology, a deterrent for graffiti and other types of vandalism.
PMS/Jordan said he met with the company's representative earlier this week
and felt it looked promising. C/Herndon also attended a conference on the
value of trees to cities. Some cities are finding it very complex to keep track
of the trees and whether the numbers were increasing or decreasing and
what value should be placed on trees. He felt it was prudent for the City to
replace trees whenever possible.
Chair/Owens attended two sessions on Friday, one on Capital Improvement
Projects and what cities go through to assess their needs and interests from
the community and a second meeting on community involvement. The
conference was interesting and he found interesting products in the exhibit
hall. He looked forward to attending next year's conference in Long Beach.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 PROPOSED FEE INCREASES FOR EQUIPMENT RENTAL AND
INTERNET USE AT THE DIAMOND BAR CENTER — CSD/Rose explained
the proposed increase and recommended that the Commission recommend
approval of the proposed fee increases to the City Council.
CSD/Rose responded to VC/Low that the City is still researching the
possibility of WiFi for the Diamond Bar Center.
RSM/Somogyi responded to C/Grundy that the ballroom is booked 15
months in advance. The new fees would become effective upon approval of
City Council and be effective with new bookings.
C/Herndon asked if the $75 increase was sufficient to cover technical costs.
CSD/Rose responded that for the users that have booked the facility an hour
seems to be sufficient.
C/Herndon moved, VC/Low seconded to recommend City Council approval
of the proposed fee increases for Equipment Rental and Internet use at the
Diamond Bar Center. Without objection, the motion was so ordered.
MARCH 22, 2007 PAGE 4 P&R COMMISSION
4.2 DRAFT RESOLUTION OF THE PARKS AND RECREATION COMMISSION
RECOMMENDING THAT A FUTURE FACILITY IN THE CITY OF DIAMOND
BAR BE NAMED IN HONOR OF BOB ZIRBES.
C/Herndon felt it was a start but that it fell short. What he proposed at the
last meeting was to take the $4 million that was earmarked for the new
library and apply it toward a sports park that was named after Bob Zirbes. It
appears to him that one of the City's biggest logjams is having enough sports
facilities available for the number of potential users. He would like for the
City to do something serious about this effort and set down some guidelines
and proceed with funding efforts. He felt there was a great deal of interest in
the community for such a project.
VC/Low felt that the library should be under the jurisdiction of the Parks &
Recreation Commission and believed it would be good to honor Bob Zirbes.
She felt Bob Zirbes was working hard to better the library as well. Since Bob
Zirbes supported the library perhaps the money could go toward the library.
C/Grundy suggested a compromise and was anxious to get a facility named
for Bob Zirbes. He recommended that the resolution include a time limit for
a new facility and otherwise, an existing facility would be renamed in honorof
Bob Zirbes.
CSD/Rose responded to Chair/Owens that the Sports Complex Task Force
developed a $26 million dream facility that would reside on a 75 -acre site.
The task force looked at various locations and found land adjacent to
Pantera Park and more recently a portion of the Aera Energy property that
might be used to develop a sports park as part of the development should it
move forward.
Chair/Owens felt the City needed to develop a "facilities naming policy"
before naming facilities for individuals so that no one is slighted in the
process.
C/Grundy proposed that the Commission direct staff to amend the resolution
to include a timeline (by 2010) or that some existing facility be named for
Bob Zirbes. C/Herndon believed that naming a facility for Bob Zirbes was a
great idea and he also believed that the City needed to move forward to get
additional facilities and do so in Bob's name. He felt there was a lot of
support for such a venture at this time and that funds be set aside with the
Foundation for example, to build and name a sports park for Bob Zirbes.
And to that end, he would like to see the City set aside a relatively significant
amount of funds to support such an effort.
C/Herndon moved to amend the draft resolution to recommend that City
Council set aside a significant amount of funds (such as the $4 million that
was tentatively set aside for a new library) for a Bob Zirbes Sports Park.
Motion died for lack of a second.
MARCH 22, 2007 PAGE 5 P&R COMMISSION
ulurundy moved, C/Liang seconded to amend the draft resolution to state
that the Commission would recommend that the City Council build a new
sports complex to be named after Bob Zirbes and, if a new sports complex
were not built by the end of 2010, the Commission recommends that the City
Council consider renaming an existing park for Bob Zirbes. Motion carried 3-
2 by the following Roll Call vote:
AYES: COMMISSIONERS: Grundy, Liang, VC/Low,
NOES: COMMISSIONERS: Herndon, Chair/Owens
ABSENT: COMMISSIONERS: None
4.3 DISCUSSION OF METHODS TO BLOCK UNAUTHORIZED VEHICLE
ACCESS TO CITY PARKS.
CSD/Rose showed examples of types of mitigation measures staff would
recommend for use in City parks to keep unauthorized vehicles from entering
the parks and damaging the park surfaces. The estimated cost to install
initial mitigation measures is about $49,000 and secondary measures about
$70,000 for a total of $119,350.
CSD/Rose responded to C/Grundy that Pantera Park has suffered the most
damage of any City park. Staff would recommend installation at Pantera
Park and Peterson Park as the number 1 and 2 priorities.
C/Grundy felt a good economical approach would be to provide initial
protection on an as needed basis and determine the benefit of return before
throwing any more money at the problem and if the return is good, continue
to prioritize the full project.
Chair/Owens asked if there were funds allocated for this project. CSD/Rose
said he believed there was enough to pay for the Peterson Park bollards out
of the maintenance fund. Chair/Owens said he would recommend
installation at the park with the greatest need.
PMS/Jordan responded to C/Liang that the issue with surveillance cameras
was that there was a lot of vandalism at Maple Hill Park. SPYTECH
Surveillance gave him a proposal for $5,000 at Maple Hill only. He recently
spoke with SPYTECH about Sycamore Canyon Park to address the security
concerns at the maintenance yard and was quoted $5,000 for that location
as well. The company C/Herndon referenced earlier offers their system for
$5,000 for each unit and staff needs to determine whether it would be cost
effective.
C/Herndon understood the units could be moved and PMS/Jordan
responded affirmatively and stated that the units were completely portable.
C/Herndon suggested that the unit could be moved from one area to another
depending on the need. VC/Low agreed. C/Liang suggested that the City
advise the community by placing an item in the City Newsletter.
MARCH 22, 2007 PAGE 6 PSR COMMISSION
C/Herndon moved, VC/Low seconded to direct staff to conduct a thorough
evaluation of the feasibility of a surveillance system and how it might be
utilized at various locations throughout the City, and table the balance of the
proposed mitigation project for the time being. Without objection, the motion
was so ordered.
4.4 SCHEDULE COMMISSIONERS FOR PARK WALKTHROUGHS.
C/Herndon asked SSA/Somenzi to email all of the commissioners to remind
them to schedule their park walkthroughs. The Commission concurred.
5. ANNOUNCEMENTS:
C/Liang asked PMS/Jordan how a home in D.B. could produce so much marijuana
and have such a large irrigation system. PMS/Jordan said his understanding was
that the plants were grown in water with nutrients fed to the plants via the water. In
order for the plants to photosynthesize all of the nutrients artificial lighting was used
and the resident of the home used filters, timers, etc. It is quite possible to have
such an operation go undetected. There were several homes in Chino Hills thought
to be running the same type of operation.
VC/Low thanked C/Grundy for his stellar service as Chairman of the Parks and
Recreation Commission. She appreciated that he always looked out for the City
and its residents and strived to always make things work better. She truly
appreciated his leadership and foresight and the fact that he made it fun to serve on
the Commission. VC/Low encouraged everyone to participate in the April 15
fundraising event for the current library to be held at the Diamond Bar Center.
C/Grundy invited everyone to attend the Cottontail Classic soccer tournament on
the April 15 weekend and enjoy a couple of games before attending the fundraiser.
Approximately 160 teams are expected to participate.
C/Herndon thanked staff for their great work. He felt that it was very worthwhile for
D.B. to be represented at the CPRS Conference.
Chair/Owens thanked staff for keeping the Commission informed. He said he
planned to attend the Easter Egg Hunt and the City's Birthday party.
ADJOURNMENT: On motion by C/Grundy, seconded by C/Herndon and with no further
business before the Parks & Recreation Commission, Chair/Owens adjourned the meeting
at 9:05 p.m.
Attest:
FED OWIENS, CHAIRMAN
Respectfully Submitted,
BOB ROSE, SECRETARY
CITY COUNCIL
Agenda # 6.3
Meeting Date: May 15, 2007
AGENDA REPORT
TO: Honorable Mayor and Mem erVedApril
ty Council
FROM: James DeStefano, City
TITLE: Ratification of Check Register 26, 2007 through May 9, 2007
totaling $580,644.00
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $580,644.00 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated April 26, 2007 through May 9,
2007 for $580,644.00 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
1Vnn
!Ax�� I low
Finance Director Assistant City Manager
Attachments: Affidavit and Check Register — 04/26/07 through 05/09/07.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated April 26, 2007 through May 9, 2007 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
Amount
General Fund
$457,540.67
Community Organization Support Fd
800.00
Prop A - Transit Fund
44,431.64
Int. Waste Mgt Fund
11,458.35
AB2766 - AQMD Fund
2,774.60
CDBG Fund
17,892.44
LLAD #38 Fund
5,654.16
LLAD #39 Fund
11,203.65
LLAD #41 Fund
3,424.71
Capital Improvement Project Fund
25,463.78
$580,644.00
Signed:
Linda G. Magnu,,
Finance Director
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
Transaction Description Fund/ Dept
P/R TRANSFER-07/PP 09 001
Acct #
Amount
Total Check Amount
5/3/2007
0741P 09
PAYROLL TRANSFER
10200
130,923.95
$145,370.61
5/3/2007
102.83
PAYROLL TRANSFER
P/R TRANSFER-07/PP 09 112
10200
5,264.82
AD-P/INFO
5/3/2007
42115
PAYROLL TRANSFER
P/R TRANSFER -07/13P 09 115
10200
6,605.01
IBEE REMOVERS
5/3/2007
1 0015340
PAYROLL TRANSFER
P/R TRANSFER -07/13P 09 118
10200
1,351.79
75249
5/3/2007
CONTRACT CLASS -SPRING
PAYROLL TRANSFER
P/R TRANSFER-07/PP 09 125
10200
1,225.04
4/26/2007
4/26/2007
75247
JDAVID FERNANDEZ
ICONTRACT CLASS -SPRING
0015350
1 45320 1
1,228.501
$1,228.50
4/26/2007
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
102.83
4/26/2007
75248
13CMA
AD-P/INFO
0014060
42115
69.001
$69.00
4/26/2007 1
75256
IBEE REMOVERS
ISEE REMOVAL-SYC CYN PK
1 0015340
1 42210
245.001
$245.00
4/26/2007
75249
JABRAKADOODLE CORP
CONTRACT CLASS -SPRING
0015350
45320
330.0
$$330.00
4/26/2007
BONTERRA CONSULTING INC. JADMIN
FEE -FPL 2002-65
001
34430
-315.00
4/26/2007
75250
AGRICULTURAL COM WGHTS & MEASURES
ICOYOTE CONTROL SVCS -FEB
1 0014431
1 45406 1
181.201
$181.20
4/26/2007
75251
JALERT GRAPHICS
IPROMO ITEMS -RECYCLED
1 1155516
1 41400 1
548.201
$548.20
4/26/2007
75252
JALLIED STORAGE CONTAINERS
EQ RENTAL -RECREATION
1 0015350
1 42130 1
200.361
$200.36
4/26/2007
75253
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
279.29
$563.98
4/26/2007
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
102.83
4/26/2007
75255
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
181.86
$2,366.71
4/26/2007
75254
ITHERESA BARK
RECREATION REFUND
1 001
1 34760
110.001
$110.00
4/26/2007
BEST LIGHTING PRODUCTS
ELECTRICAL SVCS-SYC CYN
0015340
42210
950.00
4/26/2007
75255
IBEAR STATE AIR CONDITIONING SVCS IN
EQ INSTALLED -DBC
1 0015333
1 42210
2,366.711
$2,366.71
4/26/2007 1
75256
IBEE REMOVERS
ISEE REMOVAL-SYC CYN PK
1 0015340
1 42210
245.001
$245.00
4/26/2007
75257
BEST LIGHTING PRODUCTS
ELECTRICAL SVCS -HERITAGE
0015340
42210
520.00
$1,470.00
4/26/2007
BEST LIGHTING PRODUCTS
ELECTRICAL SVCS-SYC CYN
0015340
42210
950.00
4/26/2007
75258
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
497.25
$11,568.36
4/26/2007
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-497.25
4/26/2007
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
1,270.05
4/26/2007
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
34430
-1,270.05
4/26/2007
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-65
001
23010
315.00
4/26/2007
BONTERRA CONSULTING INC. JADMIN
FEE -FPL 2002-65
001
34430
-315.00
Page 1
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
001
Acct #
23010
Amount
2,762.53
Total Check Amount
$11,568.36 ...
4/2oi2u07
75258...
BUN I LRRA CONSULTING INC.
PROF.SVCS-FPL 2002-65
4/26/2007
42315
BONTERRA CONSULTING INC.
1BONTERRA
PROF.SVCS-FPL 2002-65
001
23010
7,055.83
MEMBERSHIP DUES -C BRADLEY
4/26/2007
42315
CONSULTING INC.
PROF.SVCS-FPL 2002-65
001
23010
1,750.00
MEMBERSHIP DUES -A TARAZON
4/26/2007 75259 IBUSINESS TELECOMMUNICATION SYS INC. PH.SVCS-GENERAL 0014090 1 42125 244.001 $244.00
4/26/2007
75260
CA PARK & RECREATION SOCIETY
MEMBERSHIP DUES-SOMORYI
0015350
42315
160.00
$580.00
4/26/2007
75262
CA PARK & RECREATION SOCIETY
MEMBERSHIP DUES -B ROSE
0015350
42315
140.00
$4,488.80
4/26/2007
75263
CA PARK & RECREATION SOCIETY
MEMBERSHIP DUES -C BRADLEY
0015350
42315
140.00
$42.00
4/26/2007
CA PARK & RECREATION SOCIETY
MEMBERSHIP DUES -A TARAZON
0015350
42315
140.00
4/26/2007
75261
ICALIFORNIA PLANNING FOUNDATION
TRNG-N FONG
1 0015210
42340
100.001
$100.00
4/26/2007
75262
JCDW GOVERNMENT INC.
COMP HARDWARE -TPS SYSTEM
1125553
46230
4,488.80
$4,488.80
4/26/2007
75263
ICENTER ICE SKATING ARENA
ICONTRACT SVCS -SPRING
0015350
45320
42.00
$42.00
4/26/2007 T
75264
CHRISTIN J MURPHEY
ICHRISTIN
REIMB-CPRS SUPPLIES
IREIMB-SUPPLIES
001535042325
42110
78.45
$88.14
4/26/2007
1
J MURPHEY
DBC
0015333
41200
9.69
4/26/2007 75265 CLOUT ICLOUT MTG-COUNCIL 0014010 1 42325 1 20.001 $20.00
4/26/2007
1 75266
DAY & NITE COPY CENTER ---]1
PRINT SVCS-P/INFO
0014095
42110
763.16
$776.09
4/26/2007
1
DAY & NITE COPY CENTER
PRINT SVCS-PLNG
0075240
42110
12.93
4/26/2007
75267
DEPARTMENT OF JUSTICE
PRE-EMPLOYMENT FINGERPRNT
1 0014060
42345
32.00
$32.00
4/26/2007
EEYE DIGITAL SECURITY
COMP MAINT-I.T
0014070
42205
7,710.00
4/26/2007
75268
IDIAMOND BAR CHINESE ASSOCIATION
ICOMM ORG SUPPORT FUND
0114010
42355
800.001
$800.00
4/26/2007
75269
1 DIAMOND BAR IMPROVEMENT ASSOCIATION
IMONTHLY ADS -APR 07
0014095
1 42115
450.00
$450.00
4/26/2007
75270
IDIVERSIFIED PARATRANSIT INC
DIAMOND RIDE -MAR 07
1125553
1 45529 1
32,206.02
$32,206.02
4/26/2007
LCOMP
75271
EEYE DIGITAL SECURITY
MAINT-I.T
0014070
42205
2,895.00
$10,605.00
4/26/2007
EEYE DIGITAL SECURITY
COMP MAINT-I.T
0014070
42205
7,710.00
4/26/2007 75272 IFOOD FROM THE HEARTH CATERING FOOD -SR. TEA 4/19 0015350 45300 1,553.201-$1,553.20
Page 2
Check Date I Check
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
venaor name I Transaction Description I Fund/ Dept I Acct # Amount Total Check Amount
4/26/2007 75273 FREDDY GALLEGOS ENTERTAINMENT -SR DANCE 1 0015350 1 45300 350.001 $350.00
4/26/2007
75274
INLAND EMPIRE STAGES
TRANSPORTATION-EXCURSN
1125350
45310
1,223.00
$2,472.00
4/26/2007
75278
JINLAND EMPIRE STAGES
TRANSPORTATION -SR EXCURSN
1125350
45310
1,249.00
$1,089.54
4/26/2007 75275 JINLAND ROUNDBALL OFFICIALS 1OFFICIAL SVCS -APR 07 1 0015350 1 45300 1 __6Q.001 $640.00
4/26/2007
75276
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2007-258
001
23010
195.00
$562.50
4/26/2007
75278
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2004-103
001
23010
181.25
$1,089.54
4/26/2007
75279
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2006-233
001
23010
186.25
$706.10
4/26/2007
75277
JINLAND VALLEY HUMANE SOCIETY
TN IMAL CONTROL SVCS -MAY
0014431
1 45403 1
8,500.671
$8,500.67
4/26/2007
75278
JINTERNATIONAL CITY/COUNTY MGMT ASSN
MEMBERSHIP DUES-DOYLE
0014030
42315
1,089.54
$1,089.54
4/26/2007
75279
KEYSER MARSTON ASSOCIATES INC
PROF.SVCS-MAR 07
0015240
44000
706.101
$706.10
4/26/2007
75280
LANDSCAPE MAINTENANCE UNLIMITED
ICONCRETE INSTALL-PANTERA
0015340
42210
4,550.001$4,550.00
4/26/2007
75281
LANTERMAN DEV CENTER/COMM INDUSTRIE
JPKWAY MAINT SVCS -MAR 07
0015558
45503
1,906.361
$1,906.36
4/26/2007 1
75282
ILEIGHTON & ASSOCIATES, INC.
IGEOTECHNICAL SVCS-SYC CYN
2505310
46415
2,989.001
$2,989.00
4/26/2007
75283
LIGHTING RESOURCES LLC
lRECYCLING SVCS -BATTERIES
1155515
44000
100.00
$100.00
4/26/2007
75284
ICHIEH YIN LIU
CONTRACT CLASS -WINTER
0015350
1 45320
774.001—$774.00
4/26/2007
75285
ILIVESOUND CONCEPTS
EQ RENTAL-B/DAY CELEB
0015350
42353
640.001
$640.00
4/26/2007
75286
LOS ANGELES COUNTY CLERK -RECORDER
IMEMBERSHIP DUES-CRIBBINS
0014030 1
42315
25.00
$25.00
4/26/2007
75287
LOWE'S BUSINESS ACCOUNTSUPPLIES-PARKS
0015340
42210 1
33.771
$33.77
4/26/2007
75288
IMANCHESTER GRAND HYATT
ESRI CONF-I AZIZ
1185098
42330
17326.60
$1,326.60
4/26/2007
75289
IMCE CORPORATION
IVEGETATION CONTROL -MAR
1 0015558
45508
9,865.09
$9,865.09
Page 3
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept Acct # Amount
I 1155515 1 44000 186.101$186
I Total Check Amount
4%2612007
7529vmr_In,URY
DISPOSAL SYS I tMS INC
IRECYCLING FEES -BATTERIES
10
4/26/2007 1
75291
MMASC
MEMBERSHIP DUES -J LEE
1 1155515
1 42315
65.001
$4,654.12
$65.00
4/26/200775292
SOUTHERN CALIFORNIA EDISON
MT CALVARY LUTHERAN CHURCH & SCHOOL
FACILITY RENTAL -JAN -MAR
1 0015350
1 42140
7,080.00
$7,080.00
4/26/2007
75293
NEXTEL COMMUNICATIONS
PH.SVCS-P/W,C/S,C/D
1 0014090
1 42130
549.871
$549.87
4/26/2007
75294
NORRIS REPKE INC
ISLURRY SEAL -ZONE 1
2505510
46411 1
16,225.001
$16,225.00
4/26/2007
75295
1HEATHER NUQUES
CONTRACT CLASS -SPRING
0015350
45320120-
0
$120.00
4/26/2007
75296
OLYMPIC STAFFING SERVICESTEMP
SVCS -WK 4/15
0015310
44000
158.881
$158.88
4/26/2007
75297
PENTON TECHNOLOGY MEDIA
SUBSCRIPTION-I.T.
1 0014070
42320
39.i -5F
$39.95
4/26/2007
75298
1PLAYPOWER LT FARMINGTON INC
EQ-PANTERA PK
1 0015340
46250
3,167.47
$3,167.47
4/26/2007 1
75299
IPMEMIUM RV INC
GENERATOR -COMM SVCS
0015340
46250
2,010.751
$2,010.75
4/26/2007
75300
1PROTECTION SERVICE INDUSTRIES LP
BURG/FIRE ALARM SVCS -DBC
0015340
42210
52.50
$52.50
4/26/2007
75301
IR —& D BLUEPRINT
1PRINT SVCS-P/WORKS
0015510
42110
32.48
$32.48
4/26/2007
—T53-02—TR
F DICKSON COMPANY
DEBRIS DIVERSION -MAR 071155515
45500
3,954.041
$3,954.04
4/26/2007 1
75303
fSCMAF
TRACK MEET-MCCREARY
I 0015350
41200
10.00
$10.00
4/26/2007 1
75304
ISHRED IT LOS ANGELES
IDISPOSAL SVCS-PLNG
0014030 j
44000 1
243.001—$243.00
4/26/2007 1
75305
ISO COAST AIR QUALITY MGT DISTRICT
LEASE -CITY HALL MAY
0014090 1
42140 1
21,810.60-r-$21,810.60
4/26/2007
1 75306
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
77.61
$4,654.12
4/26/2007
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
4,576.51
4/26/2007
75307
STANDARD INSURNCE OF OREGON
MAY 07 -LIFE INS PREMS
001
21106
1,160.24
$2,653.16
4/26/2007
STANDARD INSURNCE OF OREGON
MAY 07-STD/LTD
001
21112
1,492.92
Page 4
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
4'M2007
Check Number
Vendor Name Transaction Description
Fund/ Dept Acct #
I 001 36650
Amount
Total Check Amount
I
75308
BOARD --
S TAT i E BOARD OF EQUALIZA I ION IJAN-MAR 07 -SALES TAX DUE
73.001
$73 00
4/26/2007 1
75309
ISURFCONTROL
COMP MAINT-WEB FILTER
1 0014070
1 42205
1,874.0
$$1,874.00
4/26/2007
75310
ITHE COMDYN GROUP INC
CNSLTNG SVCS -WK 4/6,4/12
1 0014070
1 44000
750.00
$750.00
4/26/2007
75311
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2004-103
001
23010
213.80
$1,138.58
4/26/2007
1
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2007-254
001
23010
253.00
4/26/2007
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 20047-251
001
23010
232.42
4/26/2007
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2006-243
001
23010
215.76
4/26/2007 1
THE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -FPL 2007-243
001
23010
223.60
4/26/2007 j
75312
TIME WARNER
MODEM SVCS -COUNCIL
0014010
1 42130
89.90
$134.85
4/26/2007
1
TIME WARNER
MODEM SVCS -COUNCIL
0014010
1 42130
44.95
4/26/2007
75313
TRUGREEN LANDCARE
C/WIDE MAINT-DIST 39 MAR
1395539
45500
11,203.65
$28,311.85
4/26/2007
TRUGREEN LANDCARE
C/WIDE MAINT-DIST 41 MAR
1415541
45500
3,409.35
4/26/2007
TRUGREEN LANDCARE
C/WIDE MAINT-PARKS MAR 07
0015340
45300
8,122.30
4/26/2007
TRUGREEN LANDCARE
C/WIDE MAINT-DIST 38 MAR
1385538
45500
5,576.55
4/26/2007
75314
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-DBC
0015333
42210
162.17
$22,167.18
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
LNDSCAPE MAINT-DBC APR
0015333
45300
5,243.57
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
LNDSCAPE MAINT-PARKS APR
0015340
45300
10,986.67
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PETERSON PK
0015340
42210
215.00
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PETERSON PK
0015340
42210
175.00
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-SUMMITRIDGE
0015340
42210
325.00
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PETERSON
0015340
42210
561.68
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-LORBEER SCH
0015340
42210
450.00
4/26/2007
VALLEY CREST LANDSCAPE MAINT INC
ADDL MAINT-PETERSON
0015340
42210
320.73
4/26/2007
IVALLEY
CREST LANDSCAPE MAINT INC
LNDSCAPE MAINT-LORBEER
0015340
45300
3,727.36
4/26/2007
75315
VERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
24.67
$445.71
4/26/2007
VERIZON CALIFORNIA
PH.SVCS-PANTERA PK
0015340
42125
94.85
4/26/2007
VERIZON CALIFORNIA
PH.SVCS-TELEWORKS ACIS
1185098
42125
96.21
4/26/2007
VERIZON CALIFORNIA
PH -SVCS -HERITAGE PK
0015340
42125
50.60
4/26/2007
VERIZON CALIFORNIA
PH.SVCS-PETERSON PK
0015340
42125
89.69
Page 5
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
0015340
Acct #
42125
Amount I
89.691
Total Check Amount
W5.71
L 4/26i2007
75315... IVERIZON CALIFORNIA IPH.SVCS-SYC CYN PK
4/26/2007
75316
VERIZON WIRELESS -LA
CELL CHRGS-CMGR
0014030
42125
77.11
$224.47
4/26/2007
75319
VERIZON WIRELESS -LA
CELL CHRGS-EOC
0014440
42125
45.92
$660.00
4/26/2007
75325
VERIZON WIRELESS -LA
CELL CHRGS-GENERAL
0014090
42125
0.08
$315.00
4/26/2007
VERIZON WIRELESS -LA
CELL CHRGS-DESFORGES
0014070
42125
50.68
4/26/2007
75326
VERIZON WIRELESS -LA
CELL CHRGS-AZIZ
0014070
42125
50.68
1 1
4/26/2007
75317
VISION SERVICE PLAN
MAY 07 -VISION PREMS
001
21107
1,208.71
$1,255.48
4/26/2007
75319
VISION SERVICE PLAN
MAY 07 -COBRA VISION
001
21107
1 46.77
$660.00
4/26/2007
75318
IWALNUT VALLEY UNIFIED SCHOOL DIST
IFACILITY RENTAL -JAN -APR
1 0015350
1 42140 1
1,540.001
$1,540.00
4/26/2007
75319
1WEBTRENDSINC
ICOMP MAINT-WEB TRENDS
1 0014070
1 42205 1
147.30
$660.00
4/26/2007
75320
WELLS FARGO BANK
MTGS-COUNCIL
0014010
1 42325
25.17
$172.47
4/26/2007
75322
WELLS FARGO BANK
1ANNL DNR -COUNCIL
0014010
42330
147.30
4/26/2007
75321
IWELLS FARGO BANK
MTGS-DOYLE
0014030
1 42325 1
14.021--$14.02
$17,879.00
4/26/2007
75322
IWELLS FARGO BANK
MTGS-CMGR
0014030
1 42325 1
25.111—$25.11
4/26/2007
75323
WEST COAST ARBORISTS INC
TREE MAINT-MAR 07
0015558
1 45509
17,251.00
$17,879.00
4/26/2007
WEST COAST ARBORISTS INC
TREE WATERING -MAR 07
0015558
1 45510
628.00
4/26/2007 1
75324
IWINDOR
IHIP PROG-20948 LYCOMING
1 1255215
1 44000
5,670.901
$5,670.90
4/26/2007
75325
PAUL WRIGHT
AN SVCS-P/C,C/M,T/D
0014090
1 44000
315.001
$315.00
5/1/2007
75326
VA COUNTY REGISTRAR RECORDER
IFILING FEES-CRESTLINE
0015210
1 44220
50.00
$50.00
5/1/2007 1
75327
IL A COUNTY REGISTRAR RECORDER
IFILING FEES-AERA1
0015210
44220
50.001
$50.00
5/3/2007 1
75328
ICRISPIN ABAD
RECREATION REFUND
1 001
34730
39.001
$39.00
5/3/2007
75329
JALISA ANN RUCH BURN FOUNDATION
REIMB-CITY B/DAY CELEB
0015350
42353
151.001
$151.00
Page 6
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
IRAYMOND APODACA
Transaction Description
IPK REFUND -DBC
Fund/ Dept
1 001 1
Acct #
23002
Amount
Total Check Amount
513/2007
75341
1 350,001
$350 00
5/3/2007
75331
JARAMARK WORK APPAREL & UNIFORM SVCSUNIFORM
SVCS -WK 4/19
0015310
42130
26.75
$53.50
5/3/2007
75341
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS -WK 4/26
0015310
42130
26.75
$50.00
5/3/2007
75332
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-516
001
23012
165.00
$165.00
5/3/2007
75341
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-516
001
23012
29.70
$50.00
5/3/2007
75334
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-516
001
34650
-29.70
$100.00
5/3/2007 1
75333
ITTT& T
PH.SVCS-GENERAL
1 0014090
1 42125 1
20.121
$20.12
5/3/2007
75341
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
34430
-131.07
$50.00
5/3/2007
75334
JBILL BANSAL
PK REFUND -DBC
1 001
1 23002 1
100.001
$100.00
5/3/2007
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
34430
-111.93
5/3/2007
75335
ILINDA BAUMANN
PK REFUND -HERITAGE PK
1 001
1 23002 1
200.001
$200.00
5/3/2007
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
23010
728.171
1
5/3/2007
75336
BENESYST04/20/07-P/R
DEDUCTIONS
001
21105
381.91
$381.91
5/3/2007
75337
JANICE BLANKENHORN
IRECREATION REFUND
1 001
34780
66.001
$66.00
5/3/2007
75338
CHRIS BLASNEK
PER DIEM -MUNICIPAL SMNR
1 0014411
42330
35.00
$35.00
5/3/2007
75339
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
23010
131.07
$1,350.00
5/3/2007
75341
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
34430
-131.07
$50.00
5/3/2007
75342
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
23010
111.93
$153.00
5/3/2007
BONTERRA CONSULTING INC.
ADMIN FEE -FPL 2002-09
001
34430
-111.93
5/3/2007
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
23010
621.83
5/3/2007
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
23010
728.171
1
5/3/2007
75340
IKIM BROER
JPK REFUND -DBC
001
23002
800.001
$800.00
5/3/2007
75341
ICALVARY GOLDEN SPRINGS
PK REFUND -MAPLE HILL
001
23002
50.001
$50.00
5/3/2007
75342
IMALOU CARTWRIGHT
IRECREATION REFUND
001
34720
153.00
$153.00
5/3/2007
75343
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
139.10
$359.02
5/3/2007
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
219.92
Page 7
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept Acct #
5/3/2007
75344
IPAI iCr%PKl1A .____
v1n w1v 1 rv�t, i k, 1c0 AabLA..
COCA CONF-BLASNEK
0014411 42330
5/312007
1
CALIFORNIA CONTRACT CITIES ASSOC.
CCCA CONF-COUNCIL
0014010 42330
5/3/2007
0014090
CALIFORNIA CONTRACT CITIES ASSOC.
CCCA CONF-CMGR
0014030 42330
5/3/2007
CIVIC SOLUTIONS INC
CALIFORNIA CONTRACT CITIES ASSOC.
CCCA CONF-COUNCIL
0014010 42330
5/3/2007 75345 CINGULAR WIRELESS
5/3/2007 CINGULAR WIRELESS
5/3/2007 CINGULAR WIRELESS
Amount Total Check Amount
525.00 $2,100.00
525.00
525.00
525.00
CHRGS-POOL VEH
75347
0014090
42125
001
11.41
$34.23
CHRGS-POOL VEH
23010
0014090
42125
1
1
11.41
CIVIC SOLUTIONS INC
CHRGS-POOL VEH
001
001
0014090
42125
11.41
5/3/2007 75346 ICITY OF WEST COVINAFORENSIC SVCS -OCT -DEC 06 0014411 45401 2,560.00 $2,560.00
5/3/2007
5/3/2007
75347
CIVIC SOLUTIONS INC
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2004-85
ADMIN FEE -FPL 2004-85
001
23010
95.00
$12,563.75
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2004-85
001
001
23010
17.10
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-224
001
34430
-17.10
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
23010
475.00
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
23010
85.50
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2004-85
001
34430
-85.50
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2004-85
001
23010
760.00
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2004-85
23010
136.80
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-224
001
001
34430
-136.80
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
23010
237.50
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
34430
23010
-42.75
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-224
001
23010
42.75
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
23010
593.75
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
34430
106.88
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2004-85
001
23010
-106.88
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2004-85
001
2,683.75
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2004-85
001
23010
483.08
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-248
001
34430
-483.08
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-248
001
23010
3,372.50
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-248
001
23010
607.05
5/3/2007
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2005-147
001
34430
-607.05
5/3/2007
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2005-147
23010
1,401.25
5/3/2007
ICIVIC
SOLUTIONS INC
ADMIN FEE -FPL 2005-147
001
23010
252.23
001
34430
-252.23
Page 8
Page 9
001
21104
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
EXPRESS MAIL CORPORATE ACCOUNT
001
EXPRESS MAIL -FPL 2007-246
5/3/2007
Check Date
0014090
EXPRESS MAIL CORPORATE ACCOUNT
14.40
EXPRESS MAIL -FPL 2007-246
5/3/2007
23010
Check N�r11.1,.1qn1,
Vendor Name
001
Transaction Description
5/3/2007
Fund/ Dept
Acct #
Amount
Total Check Amount
EXPRESS MAIL -FPL 2006-244
5/3/2007
5/3/2007
5/3/2007
753!7e
I.I.CON
111"
CIVIC SOLUTIONS INC
CIVIC SOLUTIONS INC
I RACT SVCS-PLNG
CONTRACT SVCS-PLNG
CONTRACT SVCS-PLNG
5/3/2007
44000
44000
44000
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-243
0015210
0015210
0015210
23.75
2,208.75
712.50
$12,563.75...
5/3/2007
75348
HIEN DANG
RECREATION REFUND
001
34780
10.00
$10.00
5/3/200775349
ALETHEA DAVIS-SMITH
JPK REFUND -DBC
001
$100.00
23002
100.00
5/3/2007
5/3/2007
75350
DELTA DENTAL
DELTA DENTAL
MAY 07 -DENTAL PREM
MAY 07 -COBRA PREM
5/3/2007
5/3/2007
75351
DENNIS CAROL
DENNIS CAROL
PROF.SVCS-SS/CC RDA/PFA
1PROF.SVCS-TRES HERMANOS
5/3/2007
75352
DIAMOND BAR COMMUNITY PRESCHOOL
RECREATION REFUND
001
23002
50.00
$50.00
5/3/2007
75353
DIAMOND BAR FRIENDS OF THE LIBRARY
MTG-COUNCIL
$50.00
0014010
42325
50.00
5/3/2007
75354
DIAMOND BAR FRIENDS OF THE LIBRARY
PK REFUND -DBC
$500.00
001
23602—T-500.00
5!3/2007
5/3/2007
5/3/2007
5/3/2007
75355
DIAMOND BAR/WALNUT YMCA
DIAMOND BARIWALNUT YMCA
DIAMOND BAR/WALNUT YMCA
DIAMOND BAR/WALNUT YMCA
CDBG PROG-CHILD CARE DEC
CDBG PROG-CHILD CARE JAN
CDBG PROG-CHILD CARE MAR
CDBG PROG-CHILD CARE MAR
$10,996.50
1255215
1255215
1255215
1255215
42355
42355
42355
42355
2,290.00
2,162.00
3,502.50
3,042.00
5/3/2007
75356
DOG DEALERS INC
CONTRACT CLASS -SPRING
0015350
$127.20
45320
127.20
5/3/2007
75357
DUKE SERVICE COMPANY
SUPPLIES -DBC
$71.60
0015333
41200
71.60
5/3/2007
75358
EVERGREEN INTERIORS
PLANT MAINT-DBC APR
$165.00
0015333
45300
165.00
5/3/2007
75359
Page 9
001
21104
2,403.47
EXPRESS MAIL CORPORATE ACCOUNT
001
EXPRESS MAIL -FPL 2007-246
5/3/2007
=$2,592.46
0014090
EXPRESS MAIL CORPORATE ACCOUNT
14.40
EXPRESS MAIL -FPL 2007-246
5/3/2007
23010
14.40
EXPRESS MAIL CORPORATE ACCOUNT
001
EXPRESS MAIL -GENERAL
5/3/2007
001
EXPRESS MAIL CORPORATE ACCOUNT
14.40
EXPRESS MAIL -FPL 2006-244
5/3/2007
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2006-244
5/3/2007
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-243
Page 9
001
21104
2,403.47
$400.00
001
21104
188.99
=$2,592.46
0014030
44000
325.00
$400.00
0014030
44000
75.00
001
23010
14.40
$172,80
001
23010
14.40
0014090
42120
14.40
001
23010
14.40
001
23010
14.40
001
23010
14.40
5/3/2007
5/3/2007
75363 GO LIVE TECHNOLOGY INC
GO LIVE TECHNOLOGY INC
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
0014070
0014070
44000
44000
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
5/3/2007
75359.._
FXPRFSR McII enoonoerc �.... , u,T
_.._____ _ _ __ ___
2nn nn ennn nn
-56.25
5/3/2007
5/3/2007
HALL & FOREMAN, INC.
— --- �� • ^ ACCOUNT
EXPRESS MAIL CORPORATE ACCOUNT
LAVKtJS MAIL -FPL 2005-162
001
23010
14.40
$172.80..
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
EXPRESS MAIL -FPL 2005-162
001
23010
14.40
5/3/2007
HALL & FOREMAN, INC.
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-251
001
45.00
5/3/2007
5/3/2007
HALL & FOREMAN, INC.
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2007-251
34650
23010
14.40
5/3/2007
5/3/2007
HALL & FOREMAN, INC.
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2006-243
001
23010
14.40
5/3/2007
5/3/2007
HALL & FOREMAN, INC.
EXPRESS MAIL CORPORATE ACCOUNT
EXPRESS MAIL -FPL 2006-243
001
23010
14.40
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-513
001
23010
14.40
5/3/2007
5/3/2007
5/3/2007
75360 IFEDEX
PROF -SVCS -EN 04-457
EXPRESS MAIL -GENERAL
0014090
42120
gg.7g
5/3/2007
HALL & FOREMAN, INC.
FEDEX
EXPRESS MAIL -GENERAL
001 4090
42120
88.07
=$186.86
5/3/2007
75361
MONA GALLOWAY
FFR_
23012
52.50
5/3/2007
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-384
001
001
23002
50.00
$50.00
5/3/2007
75362
GATEWAY FRIENDS CHURCH
RFIMR CITY B/DAV CE
�••�••- �• • � B/DAY i v�Lco
23012
225.00
-SVCS -PLAN
0015551
1 UUlSJbU I
42353 I
58.50
$58.50
5/3/2007
5/3/2007
75363 GO LIVE TECHNOLOGY INC
GO LIVE TECHNOLOGY INC
PROF SVCS -WK 4/27
PROF SVCS -WK 4/13
0014070
0014070
44000
44000
2,250.00 $6,750.00
4,500.00
5/3/2007
75364 CHAD GONELLA
CONTRACT CLASS -SPRING
0015350
45320
969.00 $969.00
5/3/200775365
MARGARET GREAVES
PK REFUND -HERITAGE
001
23002
2nn nn ennn nn
5/3/2007
5/3/2007
75366
HALL & FOREMAN, INC.
HALL & FOREMAN, INC.
ADMIN FEE -EN 03-384
ADMIN FEE -EN 03-384
001
23012
56,25
$2,201.94
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-514
001
34650
-56.25
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-514
001
23012
93.75
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
001
34650
-93.75
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-507
001
23012
45.00
5/3/2007
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-507
001
34650
-45.00
5/3/2007
HALL & FOREMAN, INC.
PROF.SVCS-EN 06-513
001
23012
180.00
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-513
001
001
23012
140.00
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 06-513
23012
25.20
5/3/2007
HALL & FOREMAN, INC.
PROF -SVCS -EN 04-457
001
001
34650
-25.20
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-457
001
23012
210.00
5/3/2007
HALL & FOREMAN, INC.
ADMIN FEE -EN 04-457
23012
52.50
5/3/2007
HALL & FOREMAN, INC.
PROF.SVCS-EN 03-384
001
34650
-52.50
5/3/2007
IHALL
& FOREMAN, INC.
PROF CHECK
001
23012
225.00
-SVCS -PLAN
0015551
45223
47F nn
Page 10
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date
Check Number
Vendor Name
Transaction Description
1 0014090
Fund/ Dept
Acct # Amount
R45223 96.94
23012 375.00
Total Check Amount
5/3/2007
5!3/2007
5/3/2007
75366.,.
I
HAI I R Ff1PCAAeAi INS
(HALL &FOREMAN, INC.
PROF.SVCS-PLAN CHECK
PROF SVCS EN 06-514
0015551
001
$2'201'94 "'
5/3/2007
75367
JIMPRESSIONS GOURMET CATERING CORP
jMTGS SUPPLIES-P/INFO
1 0014090
42325
26.94
$26.94
5/3/2007
75368
INLAND ROUNDBALL OFFICIALS
OFFICIAL SVCS -APR 07
1 0015350
45300
120.00
$120.00
5/3/2007
75369
INSTITUTE OF KNOWLEDGE
REFUND -GRADING FEES
001
34610
1,285.47
$1,285.47
5/3/2007
75370
JC ENTERPRISES
REFUND -BUS REG
001
34560 1
10.00
$10.00
5/3/2007
75371
KATZ OKITSU & ASSOCIATES
ITRFFC CALMING-PROSPCTRS
2505510
46412
6,249.78r—$6,249.78
PK REFUND -DBC
5/3/2007
5/3/2007
5/3/2007
5/3/2007
75372
KENS HARDWARE
KENS HARDWARE
KENS HARDWARE
KENS HARDWARE
SUPPLIES -PARKS
SUPPLIES -DBC
SUPPLIES -GENERAL
SUPPLIES -RECREATION
0015340
0015333
10014090
0015310
42210
41200
41200
42200
286.60
84.99
3.24
40.34
$415.17
5/3/2007
5/3/2007
75373
LDM ASSOCIATES INC.
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-241
ADMIN FEE -FPL 2006-241
0014010
001
001
5/3/2007
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-241
001
5/3/2007
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-234
001
5/3/2007
$35.00
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-234
001
5/3/2007
001
LDM ASSOCIATES INC.
ADMIN FEE -FPL 2006-234
001
23010 739.19 $1,920.44
23010 133.05
34430 -133.05
23010 1,181.25
23010 212.63
34430 1 -212.63
5/3/2007
75374
LEAGUE OF CALIFORNIA CITIES
ILEAGUE MTG-COUNCIL
0014010
0015350
0015333
42325
35.00
$35.00
5/3/2007
75375
CHRIS LEUNG
PK REFUND-PANTERA
001
23002
50.00
$50.00
5/3/2007
75376
IJUDY LICON
PK REFUND -DBC
001
23002
350.00
$350.00
5/3/2007
75377
MANAGED HEALTH NETWORK
MAY 07 -EAP PREMIUMS
001
21115 1
147.34
$147.34
5/3/2007
75378
MANDALAY BAY HOTEL
INTEROP CONF-K DESFORGES
0014070
42330
1,491.84
$1,491.84
5/3/2007
75379
LAUREL MEYER
RE
41200
20.51
$32.70
41200
12.19
5/3/2007
LAUREL MEYER
-SUPPLIES SR BINGO
REIMB-SUPPLIES DBC
0015350
0015333
Page 11
City of Diamond Bar - Check Register 04/26/07 thru 05/09/07
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct #I Amount Total Check Amount
513/2007 I 75380 IDIANE MOORE PK REFUND -HERITAGE 001 23009 1 20( nn
200.00
5/3/2007 75381 VICTOR PACHECO PK REFUND -HERITAGE 001 23002 200.00
$200.00
5/3/2007 75382 PAETEC COMMUNICATIONS INC. ILONG DIST CHRGS-APR-MAY 0014090 42125 812.88
$812.88
5/3/2007
75383
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
5/3/2007
0015350
0015350
0015350
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
5/3/2007
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001 2110T13,166.29 $21,549.001 21108,339.91
001 2110 43.71
5/3/2007 75384 PLAYPOWER LT FARMINGTON INC EQ MAINT-PANTERA PK 0015340 42210 263.22
$263.22
5/3/2007 75385 POMONA JUDICIAL DISTRICT PARKING CITATION FEES -MAR 001 32230 2,220.00
$2,220.00
5/3/2007 75386 R & D BLUEPRINT PRINT SVCS-P/WORKS 0015510 42110 13.16
$13.16
5/3/2007
5/3/2007
5/3/2007
75387
RALPHS GROCERY/FOOD 4 LESS
RALPHS GROCERY/FOOD 4 LESS
RALPHS GROCERY/FOOD 4 LESS
SUPPLIES -SR DANCE
SUPPLIES -RECREATION
SUPPLIES -RECREATION
0014411
0015350
0015350
0015350
41200
41200
41200
59.33
99.00
10.00
$168.33
5/3/2007
75388
RENAISSANCE
MUNICIPAL SEMINAR-BLASNEK
0014411
42330
665.99
$665.99
5/3/2007
75389
DARLENE RUSH
PK REFUND -MAPLE HILL
001
23002
50.00
$50.00
5/3/2007
75390
JDARLENE RUSH
PK REFUND -MAPLE HILL
001
23002
25.00
$25.00
5/3/2007
75391
IS C SIGNS & SUPPLIES LLC
SIGNS-P/WORKS
0015554
41250
278.00
$278.00
5/3/2007
75392
JANGELINA SANCHEZ
RECREATION REFUND
001
34780
60.00
$60.00
2007
75393
STEPHANIE SCHAAF
PK REFUND -DBC
5/3/2007
STEPHANIE SCHAAF
PROPERTY DAMAGE
001
23002
550.00
$538.00
001
36810
-12.00
5/3/2007
75394
CYNTHIA SERRANO
PK REFUND-REAGAN
001
23002
50.00
$50.00
5/3/2007
75395
JASMEET SETHI
IRECREATION REFUND
001
36615
4_00_0_0T_______
$-40-0—
.00-1
Page 12
Agenda # 6.4
Meeting Date: May 15, 2007
CITY COUNCIL `' " � AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
TITLE: NOTICE OF COMPLETIONtASE
THE GRAND AVENUE STREET
IMPROVEMENT PROJECT - II FROM 470 FEET WEST OF
CAHILL PLACE TO ROLLING KNOLL ROAD
RECOMMENDATION:
File a Notice of Completion.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND:
On August 1, 2006, the City Council awarded a construction contract to Sully -Miller
Contracting Co. for $1,453,000.00 with a contingency amount of $102,000.00 for a total
authorization amount of $1,555,000.00. The City issued the Notice to Proceed for
construction of the project on August 31, 2006.
DISCUSSION:
Sully Miller Contracting Co. has completed all work required as part of this project in
accordance with the plans and specifications approved by the City. The final
construction cost of the project is $1,333,783.82, and the project is ready to be
accepted by the City. The final construction cost was lower than the original contract
cost because the actual field quantities for various items were less than the original
contract and cost savings were achieved from pavement section redesign.
PREPARED BY:
Rick Yee, Senior Engineer
REVIE
Da id G. iu, Director of Public Works
Attachment: Notice of Completion
Prepared: May 9, 2007
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOriD BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 Conley Drive
Diamond Bar. CA 91765
4. The nature of the interest or estate of the owner is; "Irl fee"
(If other than fee, strike "In fee" and insert, for example, `purchaser under contract of purchase," or'lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as
joint tenants or as tenants in common are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed in December
2007. The work done was: Grand Avenue Street Improvement Proi ect — Phase U
7. The name of the contractor, if any, for such work of improvement was
Sully -Miller Contracting Co. Aub 18 2006
(If no contractor- for work of improvement as a whole, insert"none') (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond
Bar, County of Los Angeles, State of California, and is described as follows:
Grand Avenue from 470' West of Cahill to Rolling Knoll Road
9. The street address of said property is "none"
(If no street address has been officially assigned, insert `none")
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner Signature(ofowner or corporate officer ofowner named in paragmph2 or his agent)
VERIFICATION
I, the undersigned, say: I am the Director of Public Works
the declarant of the foregoing ('resident of', "Manager of," "A parte r of' Owner of," etc )
notice of completion; I have read said notice of completion and know the contests thereof; the
same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on
, California.
(Date of signature)
20 , at Diamond Baz
(City where signed)
(Personal signature of the individual who is swearing that the
2the contents of the notice of completion are true)
Agenda # 6.5
Meeting Date: May 15, 2007
CITY COUNCIL \"�,; AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City M e
1;e
TITLE: APPROVE RESOLUTION NO. 2007 -XX AUTHORIZING,
APPROPRIATING, AND APPROVING THE SALE OF $500,000 OF
PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE
CITY OF COMMERCE FOR GENERAL FUNDS TO BE DEPOSITED
INTO THE TRAFFIC IMPROVEMENT FUND
RECOMMENDATION:
Approve Resolution, appropriate Prop A funds, and authorize the City Manager to
execute the Prop A Fund Trade Agreement in the amount of $500,000.
FINANCIAL IMPACT:
The following depicts the calculations for the unallocated Prop A Fund balance in the
current Fiscal Year 2006-2007:
$ 938,230 Unallocated fund balance as of 6/30/06
$1,599,500 Budgeted Revenue for FY 2006-07
(1.368.405) Budgeted Expenditures for FY 2006-07
$1,169,325 Estimated Unallocated Prop A Fund Balance
Based on the following list of revenues received from MTA since FY 1999-2000, the
fund balance is sufficient to justify reducing the balance by a sale of funds.
FY 1999-00
FY 2000-01
FY 2001-02
FY 2002-03
FY 2003-04
FY 2004-05
FY 2005-06
$1,223,510
$1,293,062
$1,176,671
$1,307,687
$1,355,897
$1,444,330
$1,653,872
Each year the revenue is more than enough to replenish the unallocated balance. The
sale of Prop A Funds will result in increased revenues of $382,500 for the current FY
2006-07. The Traffic Improvement Fund will be established with the proceeds from
this sale of Prop A and these funds will be reserved exclusively for traffic related
improvements.
BACKGROUND/DISCUSSION:
Proposition A, the half -cent sales tax for transit, was approved by the voters in 1980.
The revenues generated through this half -cent sales tax are to be used towards the
development of transit related programs, which are administered by the Los Angeles
County Metropolitan Transportation Authority (Metro). In administering the program,
Metro has been distributing Local Return Funds directly to cities. The City must use its
Local Return Funds within three (3) years from the date of receipt or the funds must be
returned.
On an annual basis, the City has used Local Return Funds to subsidize the Dial -A -Cab
program and to enable residents and seniors to purchase transit passes at discounted
rates. Since Local Return Funds have been exceeding the City's expenditures on
public transit projects each year, the City has an unallocated balance of Proposition A
Funds. Pursuant to Metro guidelines for Proposition A, the City has the option to
exchange these funds with another local agency provided that they are used for transit
related services. The City of Commerce wishes to purchase $500,000 in Prop A funds
at the exchange rate of $0.765 per each $1.00 and has agreed to use the funds for
transit purposes. At this exchange rate, the City of Diamond Bar would receive
$382,500 into the General Fund.
Upon approval by both Councils, a check in
to Diamond Bar. The sale will permit the
purposes. In the past, these funds wer
Neighborhood Traffic Management Program
the Illuminated Street Name Sign Project,
Signal, etc.
PREPARED BY:
Rick Yee, Senior Engineer
REVIEW
vid G. 66
Director of Public Works
Attachments: Resolution No. 2007 -XX
Fund Trade Agreement
the amount of $382,500 will be forwarded
funds to be used for non -transit related
e allocated by Council for use by the
(NTMP), the SR 57/60 Feasibility Study,
the Diamond Bar Blvd/Maple Hill Traffic
RESOLUTION 2007 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AUTHORIZING, APPROPRIATING, AND APPROVING THE SALE OF
$500,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT
FUNDS) TO THE CITY OF COMMERCE FOR GENERAL FUNDS TO BE
DEPOSITED INTO THE TRAFFIC IMPROVEMENT FUND
WHEREAS, the City of Diamond Bar wishes to transfer $500,000 of its
uncommitted Proposition A Local Return Transit Funds to the City of Commerce to
provide ongoing operating funding and to improve the level, quality, safety, and/or
accessibility of transit services to the general public or to any group which requires
special transportation assistance; and
WHEREAS, the City of Commerce has offered to assign $382,500 in General
Funds to be deposited into the City of Diamond Bar's Traffic Improvement Fund; and
WHEREAS, the City Council of the City of Diamond Bar has determined that the
transit needs of the City can be adequately met if this fund exchange is approved; and
WHEREAS, the City of Diamond Bar plans to expend these funds to augment
the City's capabilities in providing traffic related improvements.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
resolve as follows:
SECTION 1. The exchange of $500,000 of Proposition A Local Return Funds in
exchange for the assignment of $382,500 in General Funds to be deposited into the
Traffic Improvement Fund is authorized and approved.
SECTION 2. The City Manager is authorized to execute, on behalf of the City,
any required documents to effectuate this exchange of funds.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution and
send certified copies to the City of Commerce.
PASSED, APPROVED AND ADOPTED this 15th day of May, 2007.
Mayor
ATTEST:
i ommye Uribbins, City Clerk
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 15th day of May, 2007, by the
following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
TOMMYE CRIBBINS, City Clerk
City of Diamond Bar
CITY COUNCIL
Agenda # 6.6
Meeting Date: May 15, 2007
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: APPROVAL OF LICENSE AGREE ENT WITH ROYAL STREET
COMMUNICATIONS, LLC TO DEVELOP A WIRELESS COMMUNICATION
SITE AT PANTERA PARK
RECOMMENDATIONS:
It is recommended the Council approve the agreement for signature between the parties.
FISCAL IMPACT:
If approved, the City will receive $2,000 per month license fee from Royal Street
Communications, LLC, for an annual total of $24,000 in revenue.
BACKGROUND / DISCUSSION:
Metro PCS/Royal Street Communications, LLC, a relatively new wireless communications
provider„ proposes to place a wireless communications site at Pantera Park. This site
would be very similar to a Metro PCS/Royal Street project at Peterson Park already
approved by the City Council. To commence the process, a license agreement between
Royal Street and the City must be approved by the Council. The attached agreement has
been reviewed and accepted by the City Attorney and Royal Street representatives.
Royal Street proposes to place a wireless communication antenna on an existing City park
light pole located in Pantera Park. The location would be required to be co -locatable in the
event another wireless carry desires this location. Royal Street's proposed site would
include a small enclosure to house the electrical and equipment cabinets. These features
will require subsequent approval by the Planning Department.
Upon approval by the Council, this agreement will be forwarded to the appropriate
representatives for signature. Once the agreements are executed by both parties (City
and Royal Street), plans and Conditional Use Permit application will be presented to the
Planning Commission for review.
Please note that the exhibits/drawings included in the attached agreement are subject to
change based on Planning Department and Commission review, and have not yet been
approved.
It should also be noted that this area of Diamond Bar is currently underserved by wireless
relay points, making cellular telephone service difficult to obtain. A new antenna would
assist in solving this problem faced by residents of the area.
Prepared) by::
tt
Rya McLean, Senior Management *Anal
Attachments:
1. License Agreement between the City of Diamond Bar and Royal Street
Communications, LLC to Develop a Wireless Communications Site at Pantera Park.
WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT
THIS WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT (this "Agreement") is
entered into this day of 2007, by and between the CITY OF DIAMOND BAR, a
California municipal corporation ("Licensor" or "City"), and Royal Street Communications, LLC, a
Delaware limited liability company, (Licensee").
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
parties hereto agree as follows.
1. Premises.
a. Licensor owns the real property located in the City of Diamond Bar, County
of Los Angeles, at 738 Pantera Drive, which is more particularly described in Exhibit A-1 attached
hereto and incorporated herein by this reference ("Land"). Subject to the following terms and
conditions. Licensor grants to Licensee an exclusive right to use approximately 185 square feet of the
Land, including applicable non-exclusive easements for site access and utilities as described and/or
shown in Exhibit A-2 attached hereto and incorporated herein by this reference ("Premises"), to erect,
maintain and operate the Licensee's Facilities (as defined in Section 6(a) below).
b. Licensee acknowledge that Licensor will deliver the Premises in "as is"
condition, without warranty, express or implied, as to its condition or usability, except as otherwise
expressly set forth in this Agreement.
C. While Licensee's use of the Premises is exclusive, Licensee's use of the Land
is non-exclusive as more particularly set forth in Section 12(c) below.
2. Use. The Premises may be used by Licensee for any lawfully permitted and licensed
activity in connection with the provisions of mobile/wireless communications services, including the
transmission and the reception of radio communication signals on various frequencies and the
construction, maintenance, and operation of related communication facilities. Licensor agrees to
cooperate with Licensee, at Licensee's expense, in making application for and obtaining all licenses,
permits and any and all other necessary approvals that may be required for Licensee's intended use of
the Premises.
3. Conditions Precedent. This Agreement is conditioned upon Licensee receiving a
license from the Federal Communications Commission ("FCC") and obtaining all governmental permits
and approvals, including that of Licensor (collectively, the "Governmental Approvals"), enabling
Licensee to construct and operate the Licensee's Facilities where the Premises are located. If Licensee
do not receive all of the Governmental Approvals, or the Agreement is terminated in accordance with
Section 10 (a) (ii), this Agreement shall be null and void and of no force or effect and Licensee shall pay
Licensor One Thousand and 00/100 Dollars ($1,000.00) for reimbursement of costs of document
preparation and administration time associated with this Agreement.
4. Term. The term of this Agreement ("Term") shall be five (5) years commencing on
the first day of the month in which the Licensee commence construction of the Licensee's Facilities on
the Premises, or eighteen (18) months after the parties have executed this Agreement, whichever is
earlier ("Commencement Date"). Licensee shall have the right to extend the Term of this Agreement for
five (5) additional terms ("Renewal Term") of five (5) years each. Each Renewal Term shall be on the
same terms and conditions as set forth herein. This Agreement shall automatically be extended for each
successive five (5) year Renewal Term unless Licensee notify Licensor in writing of their intention not
to extend this Agreement at least sixty (60) days prior to the expiration of the first five (5) year Term or
any Renewal Term. The Term and all Renewal Terms shall collectively be referred to hereafter as the
"License Term."
5. License Fee.
a. Within fifteen (15) business days after the Commencement Date and on the first
day of each month thereafter, each Licensee shall pay Licensor, as a fee for the use and occupancy of
the Premises, the sum of Two Thousand and 00/100 Dollars ($2,000.00) ("License Fee") per month.
The License Fee shall be payable on the first day of each month, in advance, to Licensor or Licensor's
payee as specified in Section 16, Notices. Payment shall be prorated for the final fractional month, if
any, of this. Agreement, or if this Agreement is terminated before the expiration of any month for which
the Licensee Fee should have been paid.
b. Limited CPI Adjustment - The parties agree that the Annual Rent shall be adjusted
annually throughout the term of the Lease on each anniversary of the Effective Date (or the first day of the
month in which such anniversary occurs) beginning as of the first anniversary of the Effective Date by the
lesser of. (l ) three percent (3 %) or (b) the percentage change in the most recent published Consumer Price
Index (1982-84=100) Urban Wage Earners and Clerical Workers - Los Angeles, Anaheim, Riverside
("Index") compared to the Index published twelve (12) months earlier. If the Index is discontinued or
changed so that it is impossible to obtain a continuous measurement of price changes, the Index shall be
replaced by a comparable government index.
6. Improvements.
a. During the License Term, Licensee have the right at its sole cost and expense to
construct, maintain and operate on the Premises radio communications facilities, including equipment
shelter, cabinets, equipment racks, cables, conduits, radios, antennae, antenna support structures, and
necessary related facilities (collectively known as "Licensee's Facilities") as generally shown on Exhibit
A-2 attached hereto and incorporated herein by this reference.
b. In connection therewith, Licensee have the right to do all work necessary to
prepare, acid, maintain and alter the Premises for Licensee's communications operations and to install
utility lines and transmission lines connecting antennas to transmitters and receivers. Plans and
specifications for such work by Licensee shall require prior written approval of Licensor before work
may begin„ provided, however, that Licensee's Facilities depicted on Exhibit A-2 are hereby approved.
Such approval shall not be unreasonably withheld or delayed. All of Licensee's construction and
installation work shall be performed at Licensee's sole cost and expense by licensed and bondable
contractors in a good and workmanlike manner and shall not interfere with Licensor's facilities and
operations. Any work performed by Licensee outside the Premises shall be subject to reasonable
inspection and scheduling by Licensor. Title to the Licensee's Facilities and any equipment placed on
the Premises by Licensee shall be held by Licensee. All of Licensee's Facilities shall remain the
property of Licensee and are not fixtures. Licensee shall remove all of the Licensee's Facilities from the
Premises in accordance with the provisions of Section 6(c) below. Failure by Licensee to remove
Licensee's Facilities may result in title to Licensee's Facilities transferring to Licensor as provided in
Section 6(c) below.
C. Within ninety (90) days following the expiration or earlier termination of this
Agreement for any reason, Licensee shall remove, at their sole expense, all of the Licensee's Facilities
both above ground and below ground to a depth of one (1) foot placed on the Premises and restore the
Premises to the pre -installation condition (reasonable wear and tear and damages due to causes beyond
the control or without the fault or neglect of Licensee excepted). Should Licensee fail to remove the
Licensee's Facilities after thirty (30) days notice to Licensee and to Licensee's financing entity, title to
all Licensee's Facilities, Section 6(b) above notwithstanding, shall transfer to Licensor who shall at its
option retain for itself all Licensee's Facilities not removed or shall remove and dispose of the
Licensee's Facilities in a reasonable manner at the expense of Licensee. The address for Licensee's
financing entity is:
d. Licensee shall have the right to install utilities, at Licensee's expense, and to
improve the present utilities on or near the Premises. Any encroachment necessary for such utility
service will be at a location acceptable to Licensor and the servicing utility. Licensor will cooperate
with Licensee in their efforts to obtain utilities from any location provided by Licensor or the servicing
utility, including signing any easement or other instrument reasonably required by the utility company;
provided, however, that Licensor shall not incur any costs related to compliance with this provision.
Licensee shall at no time acquire any property interest in any of the Land.
e. Licensee shall fully and promptly pay for all utilities furnished to the Premises
for its use throughout the term of this Agreement, and all other costs and expenses incurred by Licensee
in connection with their use, operation and maintenance of the Premises.
f. Licensor hereby reserves and Licensee hereby grants to Licensor the right at no
expense to Licensor to attach to Licensee's Facilities and to its electrical utility source wireless internet
antennae in connection with a municipal or municipally franchised wireless network. Licensor's
equipment shall be installed at a location suitable for its intended purpose as determined by Licensee in
its reasonable discretion and so as not to interfere with the operation of Licensee's Facilities. Licensor
shall use reasonable best efforts to obtain its own electrical meter and service from the utility company.
If licensor is unable to obtain its own service and needs to use the Licensee's utilities, then Licensor
shall reimburse Licensee for such use.
7. Access. Licensee shall have the right but not the obligation at any time following the
full execution of this Agreement and prior to the Commencement Date to enter the Premises for the
purpose of' making necessary engineering surveys, inspections, and tests where applicable, for the
purpose of determining the suitability of the Premises for Licensee's Facilities (as defined herein) for
mobile/wireless communications operations and for the purpose of construction of the Licensee's
Facilities. During any pre -construction work and construction work, Licensee shall have insurance as
set forth in Section 13, and will notify Licensor of any proposed construction work and will coordinate
the scheduling of same with Licensor. If Licensee determines that the Premises are unsuitable for their
contemplated use, then Licensee shall notify Licensor and this Agreement will terminate in accordance
with Section 10 (a) (ii). Licensor at no time warrants or guarantees the suitability of the Premises for
Licensee's intended use. Licensee shall have 24 -hours -a -day, 7 -days -a -week access to the Premises at
all times during the License Term at no additional charge to Licensee.
8. Interference.
a. Licensee shall operate Licensee's Facilities in a manner that will not cause signal
interference to Licensor and other authorized users of the Premises that pre -date the installation of
Licensee's Facilities. in the event such signal interference should occur, all costs to remedy the
interference shall be borne by Licensee. Pre-existing communication system operations/operators
operating in the same manner as on the Commencement Date shall not be deemed as interference to
Licensee. All operations by Licensee shall be in compliance with all federal, state and local non-
interference regulations including but not limited to, those of the FCC.
b. Licensee shall provide initial proof of compliance with original transmission
tolerance and interference analysis by a certification through an independent source.
C. Subsequent to the installation of Licensee's Facilities, Licensor shall not permit
or suffer the use of the Premises or the installation of any future equipment which results in technical
interference problems with the communications operations of Licensee as described in Section 2 above,
with the exception of emergency interference. Licensor agrees to take all reasonable steps necessary to
eliminate such interference with the understanding that any interference caused or related to emergency
construction or repair of Licensor's facilities shall terminate at the conclusion of the emergency
situation.
d. The parties acknowledge that any continuing non -emergency interference to the
Licensee's Facilities will cause injury to Licensee, and therefore, Licensee shall have the right to bring
action to enjoin such interference or terminate the Agreement immediately upon notice to Licensor.
9. Taxes. This Agreement may create a taxable property interest in the Premises. Licensee
shall pay all personal property taxes, possessory interest taxes and assessments attributable to Licensee's
Facilities levied by any legal authority.
10. Termination.
a. This Agreement may be terminated without further liability on thirty (30) days
prior written notice as follows.
By either party upon a default of any covenant, condition or term herein
by the other party, which default is not cured within thirty (30) days of
receipt of written notice of default, provided that the grace period for any
monetary default is only ten (10) days from receipt of notice. No default
will be deemed to exist if Licensee have commenced to cure such default
within such period and provided that such efforts are brought to
completion with reasonable diligence; or
ii. By Licensee prior to Commencement Date for any reason or for no
reason, provided Licensee deliver written notice of early termination to
Licensor no later than thirty (30) days prior to the Commencement Date
and forfeits and/or pays to Licensor One Thousand and 00/100 Dollars
($1,000.00) for reimbursement of costs of document preparation and
administrative time associated with this Agreement; or
iii. By Licensee after Commencement Date for any reason or for no reason,
provided Licensee delivers written notice of early termination to
Licensor no later than sixty (60) days prior to termination and pays to
Licensor the rent remaining for the year in which termination is
requested; or
iv. After the first Term and in the absence of any breach of this Agreement
by Licensee, Licensor shall have the right to unilaterally to terminate this
Agreement without liability with two (2) years' prior written notice of
termination to Licensee if Licensor determines that the Premises are
not appropriate for use by Licensee due to economic, environmental,
technological reasons or upon a finding by Licensor's City Council that
the Premises are needed to provide for the health, safety, or welfare of
the residents and businesses in the City.
b. If Licensor elects to terminate this Agreement pursuant to Section 10(a)(iv),
Licensor, in good faith, must use its best efforts to accommodate Licensee and allow Licensee to
relocate Licensee's Facilities to an alternative site on the Land or other property owned by Licensor,
provided such space is available and is suitable for communication system operations. Licensee shall
have two years from the date of notice as provided in Section 10(a)(iv) to relocate Licensee's Facilities
to the site made available by Licensor. All costs and expenses arising out of or associated with such
relocation shall be borne by Licensee. Should Licensee fail to relocate their Facilities within the two
year period, the Agreement shall terminate at the end of the two year period.
11. Destruction or Condemnation.
a. If the Premises or Licensee's Facilities are damaged, destroyed or condemned by
other than an act of the Licensee, Licensee may elect to terminate this Agreement as of the date of the
damage, destruction or condemnation by giving notice to Licensor no more than forty-five (45) days
following the date of such damage, destruction or condemnation and all rights and obligations of the
parties which do not survive the termination of this Agreement shall cease as of the date of the damage,
destruction or condemnation. If Licensee chooses not to terminate this Agreement, the License Fee
shall be reduced or abated in proportion to the actual reduction or abatement of use of the Premises for a
period not to exceed one hundred twenty (120) days. Licensor reserves the right to audit Licensee's
reduction or abatement request.
b. In any condemnation proceeding, each party shall be entitled to make a claim
against the condemning authority for just compensation (which for Licensee shall include, but is not
limited to, the value of Licensee's Facilities, moving expenses, pre -paid rent, reasonable attorneys' fees,
and business dislocation expenses).
12. Assignment and Subletting.
a. Licensor may assign or otherwise transfer its interest in this Agreement upon
written notice to Licensee, subject to the assignee or transferee assuming all of Licensor's obligations
herein.
b. Licensee may not assign, or otherwise transfer all or any part of its interest in
this Agreement or in the Premises without the prior written consent of Licensor. Any such assignee or
transferee shall agree in writing to assume and perform all of the terms and conditions of this Agreement
on Licensee's part to be performed from and after the effective date of such assignment or transfer.
Licensor's consent will not be unreasonably withheld or delayed by Licensor; provided, however,
Licensee may assign their interest to Licensee's parent company, any subsidiary or affiliate of the
Licensee or of their parent companies or to any successor -in -interest or entity acquiring fifty-one percent
(51%) or more of Licensee's stock or assets, subject to any financing entity's interest, if any, in this
Agreement as set forth in Section 18 below. Notwithstanding anything to the contrary contained in this
Agreement, Licensee may assign, mortgage, pledge, hypothecate or otherwise transfer without notice or
consent its interest in this Agreement to any financing entity, or agent on behalf of any financing entity
to whom Licensee (i) has obligations for borrowed money or in respect of guaranties thereof, (ii) has
obligations evidenced by bonds, debentures, notes or similar instruments, or (iii) has obligations under
or with respect to letters of credit, bankers acceptances and similar facilities or in respect of guaranties
thereof.
C. Licensor reserves the right to lease portions of the Land to other interested
communication system operators that may be in competition with Licensee for purposes of
mobile/wireless communication services; provided, however, that such other leases must provide that
the operation of the other communication facilities will not result in technical interference problems
with the Licensee's Facilities.
d. Licensee shall not sublease the Premises, or any portion thereof, to any other
person or entity, including, but not limited to any other communication system operator. Any such
purported sublease shall be void and of no effect.
13. Insurance.
During the License Tenn, and thereafter until the removals required under Section 6(c) are complete,
and prior to the Commencement Date if Licensee enter the Land under Section 7(a), Licensee shall
maintain at their own expense the following
a. Without limiting Licensee's indemnification obligations set forth in Sectionl4(a)
below, Licensee shall provide and maintain at its own expense during the License Tenn, the following
programs of insurance covering its operations hereunder. Such insurance shall be provided by
companies with an A.M. Best rating of not less than A -,VII and proof of such programs shall be
delivered to Licensor prior to any entry by Licensee onto the Land and/or the Premises. Proof of
insurance evidencing coverage shall name Licensor, its officers, agents, and employees as additional
insured with respect to Licensee's operations under this Agreement. Such evidence shall specifically
identify this Agreement.
1. Liability: Such insurance shall be primary to and non-contributory with any other
insurance maintained by Licensor and shall name Licensor, its officers, agents, and employees as
additional insured, and shall include:
(i) Comprehensive General Liability Insurance endorsed for Premises -
Operations, Products/Completed Operations, Contractual, Broad Form Property Damage,
and Personal Injury with a combined single limit of not less than One Million and 00/100
Dollars ($1,000,000.00) per occurrence. If the above insurance is written on a Claims Made
Form, such insurance shall be endorsed to provide an extended reporting period of not less
than five (5) years following termination of the policy.
2. Auto: Comprehensive Auto Liability Insurance endorsed for all owned, non -owned
and hired vehicles with a combined single limit of at least One Million and 00/100 Dollars
($1,000,000.00) per occurrence.
3. Workers' Compensation: A program of Workers' Compensation Insurance in an
amount and form to meet all applicable requirements of the Labor Code of the State of
California, including Employer's Liability Insurance with Two Hundred Fifty Thousand and 00/100
Dollars ($250,000.00) limits, covering all persons providing services on behalf of Licensee and all risks
to such persons under this Agreement. Licensee may provide, if applicable, a Certificate of Consent to
Self -insure, issued by the Director of Industrial Relations of the State of California. Should Licensee
utilize the self-insurance provision set forth in this paragraph, and Licensee's Certification of Consent to
Self -insure expires or is revoked, Licensee shall be required to provide a program of Workers
Compensation Insurance upon said expiration or revocation.
b. Licensee shall furnish Licensor with proof of insurance that said policies required by
Subsection a. of this Section 13 are in force.
C. Licensee shall comply with the aforementioned provisions of this Section, and any such
operations shall be suspended during any period that Licensee fail to maintain said policies in full force
and effect.
d. Licensee shall have the right to self -insure with respect to any of the above insurance
requirements.
14.. Indemnification.
a. To the fullest extent permitted by law, Licensee shall indemnify and hold
harmless and defend Licensor, its directors, officers, employees, agents or volunteers, and each of them
from and against:
(i) Any and all claims, demands, causes of action, damages, costs, expenses,
losses or liabilities (including attorney's fees, costs and expenses of defending
against such claims by counsel acceptable to Licensor), in law or in equity, of
every kind and nature whatsoever for, but not limited to, injury to or death of any
person including Licensor and/or Licensee, or any directors, officers, employees,
agents or volunteers of Licensor or Licensee, and damages to or destruction of
property of any person, including but not limited to, Licensor and/or Licensee
and their directors, officers, employees, agents or volunteers, to the extent
caused by the negligent acts, errors or omissions or willful misconduct of
Licensee, but except to the extent caused by the negligence, willful misconduct
or active negligence of Licensor or its directors, officers, employees, agents or
volunteers.
(ii) Any and all actions, proceedings, damages, costs, expenses, penalties or
liabilities, in law or equity, of every kind or nature whatsoever, to the extent
caused by the violation of any governmental law or regulation by Licensee.
b. Licensor shall indemnify, defend and hold harmless Licensee, its directors, officers,
employees, or volunteers, and each of them from and against any and all claims, demands,
causes of action, damages, costs, expenses, losses or liabilities (including attorney's fees, costs
and expenses of defending against such claims), in law or in equity, of every kind and nature
whatsoever for, but not limited to, injury to or death of any person including Licensor and/or
Licensee, or any directors, officers, employees or volunteers of Licensor or Licensee, and
damages to or destruction of property of any person, including but not limited to, Licensor
and/or Licensee and their directors, officers, employees or volunteers, to the extent caused by
the negligent acts, errors or omissions or willful misconduct of Licensor, but except to the extent
caused by the sole negligence, willful misconduct or active negligence of Licensee or their
directors, officers, employees, agents or volunteers.
10
The foregoing indemnities will survive the expiration or earlier termination of this
Agreement.
15. Safety and Environmental Protection. The Licensee shall operate and maintain the
Premises so as to avoid injury or damage to any person or property.
In carrying out its work, the Licensee shall at all times, exercise all necessary precautions for the
safety and environmental protection of the Premises, and be in compliance with all federal, state and
local statutory and regulatory requirements including State of California, Division of Industrial
Relations (Cal/OSHA) regulations, Cal/EPA, US/EPA and the U.S. Department of Transportation
including the Omnibus Transportation Employee Testing Act (as applicable).
The Licensee shall not use or allow anyone else to use the Premises to generate, manufacture,
refine, transport, treat, store, handle, recycle, release or dispose of any hazardous material, other than as
reasonably necessary for the operation of Licensee's activities as contemplated under this Agreement.
The tenn "hazardous material" means any hazardous substance, material or waste, including but not
limited to those listed in 49 CFR 172.101 (U.S. Department of Transportation), the Cal/EPA Chemical
Lists of lists or petroleum products and their derivatives. However, this shall not apply to the use of
petroleum products and related substances incidental to operation of motorized equipment and vehicles
whose operation on the Premises is contemplated by this Agreement.
The Licensee shall immediately notify the Licensor in writing upon becoming aware of any
release of hazardous material, violation of any environmental law or actions brought by third parties
against the Licensee alleging environmental damage.
a. Licensee shall identify by a sign in letters no greater than '/2 inch in height
permanently affixed to Licensee's Facilities the responsible party to notify in case of emergency or
maintenance, but no other signs are permitted on the Premises or Licensee's Facilities unless such signs
are required by any federal, state or local law.
b. Licensor represents that neither Licensor nor, to Licensor's knowledge (without
having researched the matter) a third party has used, generated, stored, treated or disposed of hazardous
materials, as defined above, on the Land.
16. Notices. Any notice, demand or payment required to be given herein shall be made by
certified or registered mail, return receipt requested, or reliable overnight courier to the address of the
respective parties set forth below:
Licensor: City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
Attn: City Manager
Licensee: Royal Street Communications, LLC
2913 El Camino Real # 561
Tustin, CA 92782
Attn: Property Manager
Telephone: 714730-3100
Facsimile: 714 730-3201
With a copy to: Royal Street Communications, LLC
7557 Rambler Road, Suite 700
Dallas, TX 75231
Attn: Property Manager
17. Attorney's Fees.
a. In the event legal action by either party is brought to enforce any term hereof or
in the recovery of damages for any breach hereof, or to determine any rights of the parties under this
Agreement. the prevailing party in such actions may recover reasonable attorney's fees to be fixed by the
court.
b. When any provision of this Agreement entitles either party to receive costs or
expenses from the other, the term costs and expenses shall include reasonable attorney's fees incurred,
notwithstanding any reference or lack of reference to attorney's fees. When any article or provision of
this Agreement provides that Licensee will hold Licensor harmless from claims, Licensee shall pay all
of Licensor's reasonable attorney's fees incurred in investigating and defending such claims.
18. Waiver of Licensor's Lien.
a. Licensor waives any lien rights it may have concerning the Licensee's Facilities
which are deemed Licensee's personal property and not fixtures, and Licensee has the right to remove the
same at any time without Licensor's consent. Licensee shall promptly repair any and all damage to the
Premises and the Land caused by the removal to the satisfaction of Licensor.
b. Licensor acknowledges that Licensee have entered into a financing
arrangement including promissory notes and financial and security agreements for the financing of
the Licensee's Facilities (the "Collateral") with a third party financing entity (and may in the future
enter into additional financing arrangements with other financing entities). In connection therewith,
Licensor: (i) consents to the installation of the Collateral; (ii) disclaims any interest in the
Collateral, as fixtures or otherwise; and (iii) agrees that the Collateral shall be exempt from
execution, foreclosure, sale, levy, attachment, or distress for any License Fee due or to become due
and that such Collateral may be removed at any time without recourse to legal proceedings.
Licensee shall promptly repair any and all damage to the Premises and the Land caused by the
removal to the satisfaction of Licensor.
19. Miscellaneous.
a. This Agreement constitutes the entire agreement and understanding between the
parties, and supersedes all offers, negotiations and other agreements concerning the subject matter
contained herein. There are no representations or understandings of any kind not set forth in this
Agreement. Any amendments to this Agreement must be in writing and executed by both parties.
b. If any provision of this Agreement is invalid or unenforceable with respect to
any party, the remainder of this Agreement or the application of such provision to persons other than
those as to whom it is held invalid or unenforceable, shall not be affected and each provision of this
Agreement shall be valid and enforceable to the fullest extent permitted by law.
C. This Agreement shall be binding on and inure to the benefit of the successors
and permitted assignees of the respective parties.
d. This Agreement shall be interpreted in accordance with the laws of the State of
California. If any action is brought to interpret or enforce any term of this Agreement, the action shall
be brought in a state or federal court situated in the County of Los Angeles, State of California.
e. In any case where the approval or consent of one party hereto is required,
requested or otherwise to be given under this Agreement, such party shall not unreasonably delay or
withhold its approval or consent.
f, The Licensee shall give all notices required by law and comply with all laws,
ordinances, rules and regulations pertaining to the conduct of the Premises. The Licensee shall be liable
for all Licensee's violations of the law incurred in connection with this Agreement.
g. All Exhibits attached hereto are material parts of this Agreement.
h. This Agreement may be executed in duplicate counterparts, each of which shall
be deemed an original.
i. Upon request, either party may require that a Memorandum of License be
recorded in the form of Exhibit B. Upon the expiration or earlier termination of this Agreement,
Licensee shall record a Memorandum of Termination in the official records of the County of Los
Angeles Recorder's office.
*** SIGNATURES ON FOLLOWING PAGE***
IN WITNESS THEREOF, the parties have executed this Agreement as of the date first above written.
LICENSOR
CITY OF DIAMOND BAR, a California
municipal corporation
James DeStefano
LICENSEE
Royal Street Communications, LLC, a Delaware
limited liability company
Title:
Title: City Manager Date:
Date:
Tax ID# :
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2007 before me, personally appeared , personally known to
me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to
the within instrument and acknowledged to me that s/he executed the same in his/her authorized
capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which
the person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2007 before me, personally appeared , personally known to
me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to
the within instrument and acknowledged to me that s/he executed the same in his/her authorized
capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which
the person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public
EXHIBIT A-1
DESCRIPTION OF LAND
The real property situated in Los Angeles County, State of California, particularly described as:
The land referred to herein is situated in the Statc of California, County of Los Angeles, described as
follows:
Order No, 9713256
EXHIBIT "UNI`"
LOT 10, OF TRACT NO 31479, IN' THE CI—Y OF DIAMOND BAR, OF THE COUNTY OF
LLS ANG -LES, STATE OF CALIFORNIA, AS PER MAP FILED IN BQOK 998, PACES 1
THROUGH 17, INCLUSIVE, OF MAPS, IN THE OFFICE O= THE COUNTY RECORDER OF
SAID COUNTY.
EXCEPTING THFRFFROM ALL OIL, CAS AND OTHER HYDROCARBONS AVD I'AINERALS,
NOW CIR AT ANY TIME HEREAFTER SITUATED THEREIN AND THEREUNDER, TOGFTHER
WITH THE EXCLUSIVE RIGHT TO DRILL FOR, PRODUCE, EXTRACT, TAKE AND MINE.
T HE=REFROMI, SUCH OIL, GAS AND OTHER HYDROCARBONS AND MINFRAL.S AND TO
STORE THE SAME UPON THE SURFACE OF SAID LAND, OR BELOW THE SURFACE OF
SAID LAND, TOGETHER WITH THE RIGHT TO STORE UPON TI IE SURFACE OF SAID
LAND, OIL, GAS AND OTHER HYDROCARBONS AND MWERALS WHICH MAY BE
PRODUCED FROM OTHER LANDS, INITH THE RIGHT OF EN'rRY THEHEOU FC H SAID
PUFRPDBES, ANL? VATH THE RIGHT TO CONSTRUCT, USE, MAINTAIN, SPECT, REPAIR,
RER-ACE AND REMOVE THEREON AND THEREFROM, ALL PIPE LINES. TELEPI-ONE!IND
"ELEGRAPH LIKES, TANKS, MACHINERY, BUILDINGS AND OTHER STRUwTLJRES, WITCH
MAY BE NE=CESSARY ANC REQUISITE TO CARRY ON OPERATIONS ON SAID LANDS,
VVITH THE FURTHER RIGHT T() ERECT, MAINTAIN, OPERA I -F AND REMOVE A PLAINT,
WITH ALL NECESSARY APPURTENANCES FOR THE EXTRACTION OF GASOLINE FROM
CTAS, INCLUDING ALL RIGHTS NECESSARY OR CONVEN'ENT THERE -O, AS EXCEPTED
AND RESERVED IN THE DEED FROM TRANSAMERICA DEVELOPMENT COMPANY, .A
"'ALIFOPNIA CORPORATION, RECORIDEJ MARCH 24, 1968 iN BOOK D-3955, PAGE 185,
11NSTrtuMENT NO. 2L56, OFFICIAL_ RFCORDS, AVD RE-RECORDED JUNE 1p, 19169, IN
BC OK D-4447, PAGE 591, WSTRI. HENT NO. 1776, OFFICIA_ RECORDS, AND As
MODIFIED BY A QUITCLAIM DEED, WHICH RELINQU'SHED ALL RIGHTS TC THE USE OF
THE SURFACE AND SUBSURFACE TO A DEPTH OF F VE HUNDRED (500} FFF7 FROM
THE SURFACE OF SAID LAND, RECORDED DECEMBER 23, 1981, AS INSTRUMENT NO.
1311-1263075, 017FICIAL RECORDS.
Astwasa'S Parce: No: 8701.006-SC1
DESCRIPTION OF PREMISES
EXHIBIT A-2
The Site Plans, consisting of two pages are attached
Notes:
1. This exhibit may be replaced by architectural and engineering drawings of the Premises once they arc received by Licensee
and agreed to by both parties.
Setback of the Premises from the Land's boundaries shall be the distance required by the applicable governmental
authorities.
Width of access road shall be the width required by the applicable governmental authorities, including police and fire
departments.
4. The type, number and mounting positions and locations of antennas and transmission
lines are illustrative only. Actual types, numbers, and mounting positions may vary from what is shown above.
EXHIBIT B
RECORDING REQUESTED BY, AND
WHEN RECORDED RETURN TO:
Royal Street Communications, LLC
2913 El Camino Real, #561
Tustin, CA 92782
Attn: Property Management
Site #: LA0454A
MEMORANDUM OF LICENSE AGREEMENT
THIS MEMORANDUM OF LICENSE AGREEMENT ("Memorandum") is executed as of
, 2007, by and between City of Diamond Bar ("Licensor"), and Royal Street Communications, LLC,
a Delaware limited liability company ("Licensee").
RECITALS
WHEREAS, Licensor and Licensee have entered into that certain Wireless Communications Site License
Agreement ("Agreement") dated as of , 2007, for the purpose of operating and maintaining a radio
communications :facility and other improvements. All of the foregoing are set forth in the Agreement; and
WHEREAS, Licensor and Licensee desire to record notice of the Agreement in the Official Records of Los
Angeles County, California;
NOW, THEREFORE, in consideration of the foregoing, Licensor and Licensee hereby declare as follows:
1. Demise. The Land which is the subject of the Agreement is described in Exhibit A-1 attached hereto.
The portion of the Land licensed to Licensee (the "Premises") is described on Exhibit A-2 attached hereto. Licensor
grants to Licensee a non-exclusive easement for site access and utilities as described in Exhibit A-2.
2. Expiration Date. The term of the Agreement ("Term") is for five (5) years commencing on or upon
the start of construction of Licensee's Facilities or eighteen (18) months after the full execution of the Agreement,
whichever occurs first ("Commencement Date"), and terminating on the fifth anniversary of the Commencement
Date with five (5) successive five (5) year options to renew.
3. Agreement Controlling. This Memorandum is solely for the purpose of giving constructive notice of
the Agreement. In the event of conflict between the terms of the Agreement and this Memorandum, the terms of the
Agreement shall control.
In
IN WITNESS WHEREOF, Licensor and Licensee have executed this Memorandum as of the date and year
first written above.
LICENSOR:
Dated: , 2007 CITY OF DIAMOND BAR, a California municipal
corporation
By:
James DeStefano
City Manager
LICENSEE:
Dated: 2007 Royal Street Communications, LLC, a Delaware limited liability
company
19
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On _, 2007 before me, personally appeared , personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within
instrument and acknowledged to me that s/he executed the same in his/her authorized capacity, and that by his/her
signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On _, 2007 before me, personally appeared , personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within
instrument and acknowledged to me that s/he executed the same in his/her authorized capacity, and that by his/her
signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public
20
CITY COUNCIL
Agenda # 6 , 7
Meeting Date: 5-15-07
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Mang
J
TITLE: APPROVAL OF AMENDMENT #fTO AGREEMENT WITH CLEAR CHANNEL
OUTDOOR TO EXTEND FRANCHISE AGREEMENT FOR BUS SHELTERS IN
DIAMOND BAR FOR SEVEN (7) ADDITIONAL YEARS, FROM JULY 1, 2007
THROUGH JUNE 30, 2014.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: The City of Diamond Bar receives approximately $24,000 in revenue
annually from this agreement. Additional revenue is available to the City if gross revenues earned by
Clear Channel Outdoor from Diamond Bar ad panels exceed $31,413 for the quarter (three month
period). The City then receives 19.1% of the amount that exceeds $31,413. The only cost borne by
the City related to this agreement is for City Logos (reflective decals) that are placed on each shelter
(two (2) decals per shelter). Budget for the decals is about $500 per year, which is paid from Prop A
Transportation funds.
BACKGROUND: The City Council approved the Bus Shelter Franchise agreement on September
5, 2000 for the period of July 1, 2000 through June 30, 2007. The original agreement was with Eller
Media Company, but the company name was changed on July 1, 2001 to Clear Channel Outdoor.
This agreement provides for the maintenance and operation of 35 bus stop shelters (shelter, bench &
trash container) and 53 bus stop benches (bench & trash container). All shelters, benches and trash
containers currently in place were paid for and installed by Clear Channel Outdoor per the City's
design (that was approved by the City Council). The shelters contain two ad spaces each that Clear
Channel Outdoor uses to obtain revenue. The City is guaranteed $2,000 per month and 19.1% of
gross revenue exceeding $10,471 per month, calculated and paid on a quarterly basis. The
maintenance and operation responsibilities of Clear Channel Outdoor include: cleaning, repairing,
servicing trash containers and replacing components destroyed in an automobile accident or by
vandalism. The only responsibility retained by the City is the placement of the City Logo at two
locations on each shelter.
DISCUSSION: Over the past seven years, Clear Channel Outdoor has been very responsive to
the City's requests for extra clean-up, removal and replacement of damaged shelters and benches,
and removal of offensive ads reported to staff by residents. The City retains the right to use a
percentage of the ad spaces for public service messages, but rarely does so because vertical
banners have been found to be more effective. (Staff has noticed that LA County does use some of
the shelter ad space for their messages.) Staff believes the extension of the franchise agreement with
Clear Channel Outdoor is in the best interest of the community.
PREP/ftEVAND REVIEWED BY:
Director of Community Services
Attachments: Amendment #1 to Franchise Agreement for Bus Shelters dated 5/15/07.
Letter from Clear Channel Outdoor requesting a franchise agreement extension
dated 12/18/06.
Franchise Agreement for Bus Shelters dated 9/5/2000.
Letter from Eller Media Co. notifying City of company name change to Clear
Channel Outdoor dated 6/27/01.
Inventory of 35 Bus Shelter Locations.
Inventory of 53 Bus Bench / Trash Container Locations.
AMENDMENT #1 TO FRANCHISE AGREEMENT FOR BUS SHELTERS
THIS AGREEMENT AMENDMENT is made this 15th day of May, 2007 by and between the CITY OF
DIAMOND BAIR, a municipal corporation of the State of California ("CITY") and CLEAR CHANNEL
OUTDOOR (formally ELLER MEDIA COMPANY), a California Corporation ("FRANCHISEE").
Recitals:
a. CITY awarded a franchise agreement ("AGREEMENT") to FRANCHISEE on September
5, 2000 for the provision of bus shelters and bus benches at various designated bus
stop locations throughout the City for the seven (7) year term of July 1, 2000 — June 30,
2007.
b. Parties desire to amend the AGREEMENT to extend the term for an additional seven
(i') years, July 1, 2007 — June 30, 2014.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Section 8 of the AGREEMENT is amended to extend the term
to July 1, 2007 — June 30, 2014.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #1 TO AGREEMENT
on the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Steve Tye
Mayor
APPROVED TO FORM
City Attorney
CLEAR CHANNEL OUTDOOR, INC.
Franchisee
Signed
Title
City Clerk
CLEARCHA
� NNEL
OUTDOOR
December 18, 2006
Bob Rose
Community Services Director
City of Diamond Bar
21825 Copley Drive
Diamond Bar, California 91765
Dear Mr. Rose:
Our agreement with the City of Diamond Bar to provide bus shelters expires on
July 1, 2007. Per our agreement with the city, we would like to renew our
current contract for an additional seven (7) years. The extension would expire
on July 1, 2014.
We are current with all payments and terms of the agreement.
If you have any questions, please feel free to contact me at your earliest convenience.
SincerelX,
Layne Lawson
Director of Public Affairs
Clear Channel Outdoor
(310) 755-7234
laynelawson@clearchannel.com
310 755 7200
ClearChannel Outdoor 755 7300
19320 Harborpte Way ^ Los Angeles, CA 90501 o www.clearchanneloutdoor.com
CITY OF DIAMOND BAR
FRANCHISE AGREEMENT FOR BUS SHELTERS
THIS AGREEMENT is made this 5`h day of September, 2000, by and between the CITY
OF DIAMOND BAR, a municipal corporation of the State of California, ("CITY") and
ELLER MEDIA COMPANY, (formerly Metro Display Advertising), a California
Corporation, ("FRANCHISEE").
RECITALS
A. The City desires bus shelters and bus benches, hereinafter referred to as
"shelters" and "benches", at various designated bus stop locations throughout the City.
B. City desires to provide such shelters and benches without incurring costs
and expenses therefor.
C. Franchisee represents that it is willing and qualified to provide such
shelters under the terms and conditions hereinafter set forth.
D. City is willing to provide Franchisee with a right to construct, erect,
install, repair, maintain and insure such shelters on City -owned property under the terms
and conditions hereinafter set forth.
AGREEMENT
1. Grant of Right by City. City hereby grants to Franchisee, subject to
Provisions herein, the right to construct, erect, install, repair, maintain and insure shelters
as described in Exhibit "A", attached -hereto and incorporated herein by reference, at
twenty-four (24) designated bus stop locations, said locations as are described in Exhibit
"A" attached hereto and incorporated herein by reference.
2. Fee Payable to City.
a. In consideration of the right granted hereby, Franchisee agrees to pay to
City 19.1% of the gross advertising revenues received by Franchisee, after agency
commission, for the rental of advertising space in and on each shelter, and in no instance
shall said payment be less than a minimum of $2,000 per month. No CPI increases will
be available for the seven (7) year term and no additional minimum guaranteed fees will
be available if additional bus shelters are installed above and beyond those 24 shelters
described in Exhibit "A".
b. Franchisee shall make payment to City on a quarterly basis for all
shelter revenues due City for the preceding quarter. Payments are due January 15, April
15, July 15 and October 15 of each year.
c. Franchisee shall allow inspection of its books and records by City
officials as authorized by City Manager, at Franchisee's office during reasonable business
hours, to determine revenues due the City. If payments are 3% or more lower than they
should be, Franchisee shall pay costs of inspection.
3. Franchisee's Services. Franchisee agrees, at its own cost and expense, to
perform the following:
a. All bus shelters existing and in place in Diamond Bar as of the date hereof
shall be removed and replaced with modular design bus shelters, as determined by the
City. Work must be completed within 90 days of approval of design by the City.
b. At least ten (10) new modular bus shelters shall be installed at ten (10) new
locations; sites to be determined by mutual agreement and consent of both the Franchisee
and City. Work shall be completed within 120 days of site determination.
c. All concrete bus stop benches existing and in place in Diamond Bar as of the
date hereof shall be removed and replaced with concrete bus stop benches of a new
design, to be determined by the City. Work shall be completed within 150 days of design
detennination. Once installed, concrete bus stop benches shall become the property of
the City.
d. Concrete trash containers shall be provided and installed adjacent to all new
concrete bus stop benches by the Franchisee. City shall determine design of concrete
trash containers. Franchisee shall service trash containers per the frequency stated in
Section 4 of this Agreement. Concrete trash containers shall be installed concurrently
with new concrete bus stop benches. Once installed, concrete trash containers shall
become the property of the City.
e. Shelter Electrification— All bus shelters shall be equipped with solar powered
illumination, consisting of energy efficient overhead fluorescent lighting (Minimum size
— 80 ) concealed in the roof structure, unless Franchisee demonstrates that solar energy
cannot feasibly be employed due to the physical location of the shelter. Photocells or
other approved devices capable of activating each shelter's lighting system shall be
installed to ensure that the shelter is illuminated from dusk to dawn. If solar energization
is infeasible at any particular location, conventional electrical energy shall be used to
satisfy, this requirement as long as a ready source of electricity is reasonably proximate to
the shelter and the cost of connecting to that source is not unreasonable. In such event,
Franchisee shall pay for the necessary electrical hook up and pay for onging electricity
charges.
f. Additional Shelters. The City reserves the right to require shelters in addition
to the 24 referenced in Exhibit "A" and the 10 stated in paragraph 3.b. subject to the
provisions herein, and upon written amendment to this agreement. Franchisee shall make
every effort to meet the need for additional City requested shelters, or document in
writing; within seven (7) days why it cannot meet stated needs. Failure to respond to
City's written request within seven (7) days shall release City to fill the need at its
discretion. No shelters other than those specified in Exhibit "A" shall be installed by the
Franchisee without written authorization from the City.
g. Liquidated Damages. Failure to perform, as required above, on any item, will
result in liquidated damages being assessed by the City in the sum of fifty dollars
($50.00) for each delinquent day.
4. Shelter and Bench Maintenance Repair: The Franchisee shall maintain,
repair, clean, and service all shelters and benches, keeping them, their appurtenances and
the immediate surrounding areas, in a safe, clean, attractive. and sanitary condition. The
Franchisee shall be at liberty to enter upon and into shelters and benches at any
2
reasonable time with personnel and all necessary equipment and materials to provide for
the satisfactory maintenance of all the shelters and benches. Franchisee shall complete
clean-up/trash removal calls on each shelter and bench location at least twice each week,
one of those being on the first work day following a weekend. Shelters and benches
located on Diamond Bar Blvd. between Golden Springs and Palomino (area of K -Mart
Shopping Center) shall be serviced five days per week (Monday through Friday). Each
shelter and bus bench shall be completely steam cleaned as needed, but not less often
than once a month. Franchisee maintenance crews shall respond to maintenance
problems at shelters and benches within three (3) hours of notification.
The Franchisee shall repair or replace bus shelters and benches due to damage,
vandalism or graffiti within two (2) working days after having been found at the time of
the required twice (or five-day) per week routine maintenance, or sooner upon
notification by the City. If shelter or bench damage or vandalism is such that the public
could be exposed to a dangerous situation while in or near the shelter or bench, the
Franchisee shall repair or, if necessary, remove the entire shelter or bench within twenty-
four (24) hours of notification, leaving the site in a safe condition, and it shall be replaced
and made fully operational at the same location within five (5) working days after
removal.
The Franchisee shall furnish to the City a written monthly summary of its shelter
maintenance operations within the City of Diamond Bar. All maintenance work and
corrective actions shall be performed at the expense of the Franchisee.
Franchisee's personnel, equipment and/or vehicles shall not block automobile or
bicycle travel lanes without proper warning signs and traffic delineation devices properly
placed in accordance with the Work Area Traffic Control Handbook (Published by
Building News, Inc.)
5. Advertising: The Franchisee shall, upon request, transmit to the City
Manager or his designee, color copies of any and all ads proposed to be placed in the
shelters, for review prior to display. Should the City, in its sole discretion, determine that
any advertising on any shelter is improper, offensive or constitutes a display that is likely
to interfere with, mislead or distract traffic, or conflict with any traffic control system, the
Franchisee shall be so advised and shall not utilize such advertising. In the event
Franchisee fails to provide the City Manager or his designee with such color copies prior
to display, and the display is determined to be improper, for any reason set forth herein,
Franchisee shall remove such advertising within twenty-four (24) hours. after the City
serves written notice thereof. Franchisee contractor will provide local businesses the
right of first refusal on 50% of the available advertising space.
6. Public Service Messages: Franchisee shall make available to CITY
advertising space on each of the bus shelters for placement of public service messages, at
no charge to the City, in accordance with the following schedule during the term of this
Agreement:
29; A minimum of 15% of total advertising space from November 1 through February
3
A minimum of 10% of total advertising space from March 1 through April 30 and
September 1 through October 31;
A minimum of 5% of total advertising space from May 1 through August 31.
Advertising space above and beyond the minimums may be made available to
CITY on a space available. basis.
7. Performance Guarantee: The Franchisee shall post and maintain an
irrevocable letter of credit which will inure to the benefit of the City, or equivalent
security approved by the City, in the amount of twenty-five thousand dollars
($25,000.00). Said letter of credit or security shall remain in effect over the duration of
the franchise period to insure the faithful performance of Franchisee's covenants for
construction, maintenance, and repair or replacement of the shelters and benches, timely
payment of all revenues due the City, ie.: advertising revenues, and restoration of shelter
sites to their condition existing prior to installation of the shelters, whenever a shelter is
removed or relocated.
All shelters no longer serving a specified bus route shall be removed by
Franchisee at its own expense within seven (7) days after written notice is served by mail
by City. Shelters may be relocated only with City approval.
8. Term: The term of this agreement shall be from July 1, 2000 and shall
continue for a term of seven (7) years, unless previously terminated as provided in
Section 9. By mutual agreement and consent of both Franchisee and City, this agreement
may be extended for an additional seven (7) year term. Conditions and revenue are to be
negotiated at time of extension as amended.
9. Termination: If the Franchisee is found to be in default with respect to
any term or provision of the franchise, and if after ten (10) days prior written notice,
Franchisee does not cure such default and provide for the satisfactory continuance of the
agreement, the City may terminate the contract upon giving the Franchisee written notice
thereof not less than sixty (60) days prior to the effective date of termination.
Upon termination of the franchise, either by default or by expiration of its term,
and within ten (10) days thereof the Franchisee shall remove the shelters and restore each
site to its proper and original condition at the Franchisee's own cost and expense. The
non -advertising bus benches and concrete trash containers shall remain in place at the
termination of the franchise.
Franchisee shall retain the right to remove any shelter upon sixty (60) days notice
to the City of Diamond Bar in the event the Federal, State, Municipal or other proper
authorities should hereafter establish any rules, regulations or taxation which shall so
restrict: location, construction, maintenance or operation of the shelters as to substantially
diminish the value of said shelters for advertising purpose which effectively inhibits the
ability of the bus shelter to generate advertising profit.
10. Independent Contractor: Franchisee is an independent contractor and
not an employee of City, and all personnel to be utilized by Franchisee in the
4
performance of this Agreement shall be employees of Franchisee and not employees of
City. Franchisee shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible
for al] applicable withholding taxes.
11. Insurance: The Franchisee shall obtain, at its sole cost, and keep in force
throughout the term of the franchise, the following insurance coverage:
a. Minimum one million dollars ($1,000,000.00) combined single limit public
liability insurance for bodily injury and property damage.
b. Said policy or policies shall be in a form approved by the City and shall name
the City, the City Council, its officers, agents and employees as additional insureds by an
endorsement to the policy. Said endorsement shall provide that the City shall receive not
less than thirty (30) days prior written notice of cancellation of any policies of insurance
required hereunder.
c. Franchise shall furnish evidence, prior to commencing performance of this
Agreement, of having procured Workers' Compensation Insurance on behalf of its
employees in an amount as required by law and which is acceptable to the City Attorney
of City.
Further, the Franchisee shall obtain any additional kinds and amounts of insurance
which, in its own judgement may be necessary for the proper protection of any of its
officers', employees', agents', or authorized subcontractors' own actions during the
performance of this franchise.
12. Representative and Notices: The City Manager or his designee shall be
the representative of City for purposes of this Agreement and may issue all consents,
approvals, directives and agreements on behalf of City, called for by this Agreement,
except as otherwise expressly:provided in this Agreement.
Tony IngegneriVice-President Public Affairs shall be the sole representative of
Franchise for purposes of this Agreement, and may enter into any subordinate agreements
with City pursuant to this Agreement on behalf of the Franchisee.
Notice and written communications sent by one party to the other shall be
personally delivered or sent by U.S. Mail, postage prepaid, to the following addresses:
If sent by Franchisee to City:
City Manager
City of Diamond Bar
21660 E. Copley Drive
Suite #100
Diamond Bar, CA 91765-4177
If sent by City to Franchisee:
Eller Media Co.
Tony Ingegneri, Vice -President, Public Affairs
1539 W. Orangewood Ave.
Orange, Ca 92668
13. Subcontractors: None of the services to be provided under this
Agreement shall be subcontracted without the prior approval of City. Franchisee shall be
5
fully responsible to City for the performance of any and all approved subcontractors.
Any performance of Franchisee's obligations hereunder by any person or entity, other
than Franchisee, without prior written permission of City, shall be deemed reasonable
cause; for City to terminate this Agreement.
14. Assignability: This Agreement may not be sold, transferred or assigned
by the Franchisee or by operation of law, to any other person or persons, business entity,
without the City's prior written permission. Any such sale, transfer or assignment
without written permission, may be deemed by City to constitute a voluntary termination
of this Agreement by Contractor constitute a voluntary termination of this Agreement by
Franchisee and this Agreement shall thereafter be deemed terminated and void; provided
and excepting, however, that if the Franchisee is a partnership and one or more of the
partners should die, one or more of the surviving partners may acquire, by purchase or
otherwise, the interest of the deceased partner or partners without effecting a surrender or
termination of this Agreement.
15. Indemnification: Franchisee shall defend, indemnify, hold free and
harmless the City, its elected officials, its officers and employees, from and against any
and all] damages to property or injuries to or death of any person or persons, and shall
defend, indemnify, save and hold harmless City, elected officials, its officers and
employees from any and all claims, demands, suits, actions or proceedings of any kind of
nature:, including, but not by way of limitation, all civil claims, Workers' Compensation
claims, and all other claims resulting from or arising out of the acts, errors or omissions
of Franchisee, its employees and/or authorized subcontractors, whether intentional or
non -intentional, in the performance of this Agreement.
16. Validity: The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of any of the other provisions of this
Agreement.
17. Governing Law: This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
18. Entire Aereement: This Agreement supersedes any and all other
agreements whether oral or written, between the parties hereto with respect to the subject
matter hereof and contains all of the Covenants and Agreements between the parties with
respect to said matter, and each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been
made by any party, or anyone acting on behalf of any party, which are not embodied
herein,and that any other agreement or modification of this Agreement shall be effective
only if executed in writing and signed by both City and Franchisee.
19. Tax Interest: Franchisee recognizes and understands that this Agreement
may create a possessory interest in Franchisee subject to property taxation and Franchisee
agrees to assume all liability and responsibility for payment of property taxes levied on
each interest.
3
20. Attorney's Fees: -In the event any legal proceeding is instituted to enforce
any term or provision of the Agreement, the prevailing party in said legal proceeding
shall be entitled to recover attorneys' fees and costs from the opposing party in an
amount determined by the Court to be reasonable.
21. Mediation: Any dispute or controversy arising under this Agreement, or
in connection with any of the terms and under this Agreement, or in connection with any
of the terms and conditions hereof, shall be referred by the parties hereto for mediation.
A third party, neutral mediation service shall be selected, as agreed upon by the parties
and the costs and expenses thereof shall be borne equally by the parties hereto. In the
event the parties are unable to mutually agree upon the mediator to be selected hereunder,
the City Council shall select such a neutral, third party mediation service and the City
Council's decision shall be final. The parties agree to utilize their good faith efforts to
resolve any such dispute or controversy so submitted to mediation. It is specifically
understood and agreed by the parties hereto that referral of any such dispute or
controversy, and mutual good faith efforts to resolve the same thereby, shall be
conditions precedent to the institution of any action or proceeding, whether at law or in
equity with respect to any such dispute or controversy.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the
date and year first written above.
ATTEST:
CITY" OF DIAMOND BAR
A Municipal Corporation
of the! State of California
Signe �
Title.
ELLER
itle.
APPROVED TO
ELLER MEDIA COMPANY
A California Corporation
Signed
Title
ttorney City Clerk
10/29/2003 14:57 CLEAR CHANNEL OUTDOOR -) 919098613117
/ELLER.
June 27.2001
Ofiieia! Name Change
N O T I F I C A T I O N
To Wbom It May Concern:
NO. 667 962
1sso f4test WasNneon eouk►Wd
Los Angeles, California 90007
T®lepftone 323/7315111
Fax 3?3/T345038
M++�ellerntedia.com
This letter serves as official notification that Eller .Media Company will chinge its operattag name to Clear
Channel Outdoor, Inc. starting July 1.2001.
Your business is very unpottam to us andwe want to assure everyone that only the name is changing, The
same quality you have come to expect retrains true. We've built an unprecedented invenrory of specialized
products uniquely tailored to meet the needs of the most aggressive advertising industry in the world_ Clear
Channel Outdoor provides outdoor advertising space through a variety of display products including:
bulietins, poster panels (30 -sheet and 3-sbeet). A,4ftapes. mobile trucks Ipanelsl. Premiere Panels,
Premiere Squares, street furniture displays, taxi displays, commuter rail displays. transit displays and
fantastic Times Square displays_ Your local representative %III be happy to discuss the benefits and
availability of each product.
WC fro excited about this change and the unity it reflects with our other Clear Channel Worldwide
(N'VSE:CCI.:) media divisions. Clear Channel Worldwide is the global leader in the out-e,f borne
advertising industry with radio. television stations and outdoor displays in 45 countries around the world_
Including announced transactions. Clear Channel Worldwide operates over 1170 radio and 17 television
stations in the United States and has equity interests in over 240 radio stations internationally. Clear
Charnel Worldwide also operates more than 700,000 outdoor advertising displays. including billboards,
street fiamiture and transit panels across the world_
Check out our web sites for more information: w%vw.ellerrnedia.com and w`w,v.ckarchanrreLeom
Please update all internal systems to reflect the new name.
If you have any questions, please contact:
Eller Media Compwy
So. California Division
1550 W. Washington Blvd
Los Angeles, CA 90007
(32
s
KLJ.KR MEDIA COMPANY A par CuwW C.rip - I
Map Number
Siete Structure Ad Panel No.
Shelter Location
1
4511 4324
Golden Spring NS 100ft E/O Grand Av FIE - 1
4325
Golden Spring NS 100ft E/O Grand Av F/W - 2
2
4453 4282
Golden Spring SS 100ft E/0 Grand Av F/W - 1
4283
Golden Spring SS 100ft E/O Grand Av FIE - 2
3
53 4780
Golden Spring SS 100ft WIO Golden Prados Dr F/S - 1
4781
Golden Spring SS 100ft W/O Golden Prados Dr F/N - 2
4
4237 8917
Golden Springs SS 100ft E/O Diamond Bar F/W - 1
8918
Golden Springs SS 100ft E/O Diamond Bar FIE - 2
5
4500 4316
Diamond Bar WS 100ft S/0 Temple Av FIE - 1
4317
Diamond Bar WS 100ft S/O Temple Av F/W - 2
6
4462 4288
Diamond Bar ES 100ft N/O Highland Valley Rd FfW - 1
4289
Diamond Bar ES 100ft N/O Highland Valley Rd FIE - 2
7
4503 4318
Diamond Bar WS 100ft SIO Highland Valley Rd FIE - 1
4319
Diamond Bar WS 100ft S/0 Highland Valley Rd F/W - 2
8
4458 4286
Diamond Bar WS 100ft N/O Sunset Crossing Rd F/W - 1
4287
Diamond Bar WS 100ft N/O Sunset Crossing Rd FIE - 2
9
4498 4314
Diamond Bar ES 100ft N/O Sunset Crossing Rd FIE - 1
4315
Diamond Bar ES 100ft N/O Sunset Crossing Rd F/W - 2
10
4506 4320
Diamond Bar ES 150ft S/0 Pomona Fwy W/B Ent FM - 1
4321
Diamond Bar ES 150ft S/0 Pomona Fwy W/B Ent FIE - 2
11
4465 4290
Diamond Bar ES 100ft S/0 Gentle Springs Ln FM - 1
4291
Diamond Bar ES 100ft S/O Gentle Springs Ln FIE - 2
12
4514 4326
Diamond Bar WS 400ft S/0 Gentle Springs Ln FIE - 1
4327
Diamond Bar WS 400ft SIO Gentle Springs Ln F/W - 2
13
4456 4284
Diamond Bar WS 100ft N/O Golden Springs Dr F/W - 1
4285
Diamond Bar WS 100ft N/O Golden Springs Dr FIE - 2
14
55 4784
Diamond Bar WS 100ft N/O Golden Springs-R FIE - 1
4785
Diamond Bar WS 100ft N/O Golden Springs-R F/W - 2
15
4508 4322
Diamond Bar ES 100ft N/O Golden Springs-L FIE - 1
4323
Diamond Bar ES 100ft N/O Golden Springs-L F/W - 2
16
1680 7843
Diamond Bar WS 42ft S/0 Tin Drive F/N - 1
7844
Diamond Bar WS 42ft S/0 Tin Drive F/S - 2
17
1679 7841
Diamond Bar WS 18ft S/O Clear Creek FIN - 1
7842
Diamond Bar WS 18f S/0 Clear Creek F/S - 2
18
4470 4294
Diamond Bar ES 100ft N/O Grand Av F/W - 1
4295
Diamond Bar ES 100ft NIO Grand Av FIE - 2
19
4557 4350
Diamond Bar WS 100ft S/O Grand Av FIE - 1
4351
Diamond Bar WS 100ft S/0 Grand Av F/W - 2
20
4467 4292
Diamond Bar ES 100ft S/0 Quail Summit Dr F/W - 1
4293
Diamond Bar ES 100ft SIO Quail Summit Dr FIE - 2
Map Number
Site Structure Ad Panel No.
Shelter Location
21
1678 7839
Diamond Bar ES 1ft N/O Acacia Hill F/S - 1
7840
Diamond Bar ES 1ft N/O Acacia Hill F/N - 2
22
1677 7837
Diamond Bar ES 11f S/O Silverhawk F/S - 1
7838
Diamond Bar ES lift SIO Silverhawk FIN - 2
23
52 4778
Diamond Bar WS 100ft S/O Fountain Springs FIE - 1
4779
Diamond Bar WS 100ft SIO Fountain Springs FNV - 2
24
4263 8938
Brea Canyon ES 100ft N/O Diamond Bar FIS - 1
8939
Brea Canyon ES 100ft N/0 Diamond Bar F/N - 2
25
4478 4300
Diamond Bar NS 100ft W/O Brea Canyon FIE - 1
4301
Diamond Bar NS 100ft W/O Brea Canyon F/W - 2
26
4481 4302
Diamond Bar SS 100ft W/O Brea Canyon F/W - 1
4303
Diamond Bar SS 100ft W/O Brea Canyon FIE - 2
27
4264 8940
Pathfinder SS 100ft E/O Orange N/B Fwy Exit F/W - 1
8941
Pathfinder SS 100ft E/O Orange N/B Fwy Exit FIE - 2
28
4448 4278
Golden Spring NS 100ft W/O Brea Canyon FIE - 1
4279
Golden Spring NS 100ft W/O Brea Canyon F/W - 2
29
4234 8913
Golden Springs NS 100ft E/O Rapidview FIE - 1
8914
Golden Springs NS 100ft E/O Rapidview F/VV - 2
30
4232 8909
Golden Springs NS 100ft W/O Lemon FIE - 1
8910
Golden Springs NS 100ft W/O Lemon F/W - 2
31
4241 8922
Golden Spring SS 100ft E/O Calbourne F/W - 1
8923
Golden Spring SS 100ft E/O Calboume FIE - 2
32
4233 8911
Golden Springs SS 100ft E/O Lemon F/W - 1
8912
Golden Springs SS 100ft E/O Lemon FIE - 2
33
4236 8915
Golden Springs SS 100ft E/O Rapidview F/W - 1
8916
Golden Springs SS 100ft E/O Rapidview FIE - 2
34
4450 4280
Golden Spring SS 100ft E/O Brea Canyon F/W - 1
4281
Golden Spring SS 100ft E/O Brea Canyon FIE - 2
35
56 4786
Golden Spring NS 100ft E/O Adel Av FIE - 1
4787
Golden Spring NS 100ft E/O Adel Av F/W - 2
Map Letter Bunch / Trash Container Location -- 53 Sites
A 21825 Copley at AQMD Driveway
B Across from 21825 Copley (Across from AQMD Driveway)
C 21660 Copley at Driveway
D Across from 21660 Copley
E Copley At Entrance to Travelers Building (at Valley Vista)
F Copley Across from Entrance to Travelers Building (at Valley Vista)
G Copley At Entrance to Holiday Inn Select
H Copley Across from Entrance to Holiday Inn Select
Golden Springs SS at Racquet Club
.1 Golden Springs NS at Racquet Club
K Golden Springs NS at Golden Prados
L Golden Springs SS at Sabana
M Golden Springs NS at Sabana
N Golden Springs NS at Diamond Bar Blvd
O Golden Springs SS at San Leandro
P Golden Springs NS at EI Encino
Q Golden Springs SS at Carpio
R Golden Springs NS at Carpio
S Golden Springs SS at Sylvan Glen
T Golden Springs NS at Sylvan Glen
U Golden Springs NS at Sunset Crossing
V Golden Springs SS at Sunset Crossing
W Golden Springs NS at High Knob
X Golden Springs SS at High Knob
Y Temple Ave SS E/O Golden Springs
Z Temple Ave SS E/O Diamond Bar
a Diamond Bar WS N/O 60 Fwy
b Diamond Bar WS N/O Gold Rush
C Diamond Bar ES S/O Gold Rush
d Diamond Bar ES N/O Tin
Map Letter Bench / Trash Container Location
e Diamond Bar ES S/0 Steep Canyon
f Diamond Bar WS S/O Trail Head (Sycamore Canyon Park)
q Diamond Bar ES S/0 Clear Creek Canyon
h Diamond Bar WS at Quail Summit
j Diamond Bar ES S/O Mountain Laurel
j Diamond Bar WS S/0 Mountain Laurel
k Diamond Bar WS N/O Maple Hill
I Diamond Bar ES S/0 Maple Hill
M Diamond Bar WS N/0 Acacia Hill
n Diamond Bar WS N/0 Kiowa Crest
o Diamond Bar ES SIO Kiowa Crest
P Diamond Bar WS N/0 Pathfinder
q Diamond Bar ES S/O Pathfinder
r Diamond Bar WS at Shawdow Canyon
s Diamond Bar ES at Fountain Springs
t Diamond Bar WS N/0 Cold Spring
U Diamond Bar ES S/O Cold Spring
v Diamond Bar WS SIO Crooked Creek
W Diamond Bar ES S/0 Crooked Creek
X Brea Canyon Road WS S/O Diamond Bar
y Pathfinder NS E/O 57 Fwy NB Entrance
z Golden Springs NS E/O Calbourne
AA Golden Springs NS W/O Adel
CITY COUNCIL
Agenda # 6.8
Meeting Date: 5115107
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
TITLE: ADOPTION OF RESOLUTION IN 07 -XX OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR
THE FOURTH SUPERVISORIAL DISTRICT EXCESS FUNDING FOR SYCAMORE
CANYON PARK TRAIL, PHASE III (MIDDLE SECTION).
RECOMMENDATION: Adopt
FINANCIAL IMPACT: The City has been awarded a $136,000 grant from the Land and Water
Conservation fund that will go toward the construction of this project. Total project cost is estimated to
be $272,000. If awarded, the grant from Supervisor Don Knabe will fund up to $100,000. The final
$36,000 will come from LA County Safe Parks Act funds the City has already received. On-going
maintenance costs for this trail section are estimated to be about $1,200 per year. Terms of the grant
agreement require the City to certify it will maintain and operate this trail section in perpetuity.
BACKGROUND: The Trails Master Plan, adopted by the City Council in 2001, identifies the
Sycamore Canyon Park trail as the number one priority trail for completion. Both ends of this trail
were completed last year; the trail head at Diamond Bar Blvd and the portion of the trail from the
lower parking lot to the water fall. This grant will finalize the funding necessary to complete the middle
section of this trail, the portion that will connect the two completed ends.
DISCUSSION: This resolution is required to apply for the grant funds available from Supervisor
Don Knabe. The grant request can be for as much as $100,000. If this resolution is adopted by the
City Council, staff intends to apply for a $100,000 grant to construct the middle section of the trail at
Sycamore Canyon Park (known as Phase III). The grant application deadline is June 15, 2007.
PR R ND REVIEWED BY:
Bo o e
Director of Community Services
Attachment: Resolution No. 07 -XX
RESOLUTION NO. 07 -XX
RESOLUTION NO. 07 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY
REGIONAL. PARK AND OPEN SPACE DISTRICT FOR THE FOURTH SUPERVISORIAL
DISTRICT EXCESS FUNDING FOR THE
SYCAMORE CANYON PARK TRAIL, PHASE III (MIDDLE SECTION).
WHEREAS, the people of the County of Los Angeles on November 3, 1992, and on
November 5, '1996 enacted Los Angeles County Proposition A, Safe Neighborhood Parks,
Gang Prevention, Tree -Planting, Senior and Youth Recreation, Beach and Wildlife Protection
(the Propositions), which among other uses, provides funds to public agencies and nonprofit
organizations in the County for the purpose of acquiring and/or development facilities and
open space for public recreation; and
WHEREAS, the Propositions also created the Los Angeles County Regional Park and
Open Space District (the District) to administer said funds; and
WHEREAS, the District has set forth the necessary procedures governing application
for grant funds under the Propositions; and
WHEREAS, the District's procedures require the City of Diamond Bar to certify, by
resolution, the approval of the application before submission of said application to the
District; and
WHEREAS, said application contains assurances that the City of Diamond Bar must comply
with; and
WHEREAS, City of Diamond Bar will enter into an Agreement with the District to
provide funds for acquisition and development projects.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR HEREBY:
1. Approves the filing of an application with the Los Angeles County Regional Park and
Open Space District for Fourth Supervisorial District Excess Funds for the above
project; and
2. Certifies that the City of Diamond Bar understands the assurances and certification in
the application form; and
3. Certifies that the City of Diamond Bar has, or will have, sufficient funds to operate and
maintain the project in perpetuity; and
4. Appoints the City Manager to conduct all negotiations, and to execute and submit all
documents including, but not limited to, applications, agreements, amendments,
payment requests and so forth, which may be necessary for the completion of the
aforementioned project.
The City Clerk shall certify to the adoption of the Resolution.
PASSED, APPROVED AND ADOPTED this day of May, 2007.
STEVE TYE
Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on day of May, 2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
Tommye Cribbins, City Clerk
City of Diamond Bar
Agenda # 6.9
Meeting Date: May 15. 2007
CITY COUNCIL AGENDA REPORT
i
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manae
TITLE: APPROVE EXTENSION OF ONTRACT AGREEMENT WITH DIVERSIFIED
TRANSPORTATION, LLC FOR FISCAL YEAR 2007-2008 DIAMOND RIDE (DIAL -A -
CAB) SERVICE.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
The Diamond Ride (Dial -A -Cab) program is funded through Proposition A, Local Transit Funds. The
proposed budget for FY 2007-2008 is $315,000.00 and is adequate for the estimated expenditure.
BACKGROUND/DISCUSSION:
In April 1995, the City established the Diamond Ride (Dial -A -Cab) service to provide a reliable
transportation program for the elderly (60 years of age and older) and physically challenged residents
of Diamond Bar. The Diamond Ride (Dial -A -Cab) system operates seven (7) days a week, 24 hours
a day, within a designated geographic boundary and designated facilities. The service provider for
Diamond Ride, Diversified Paratransit, Inc. (DPI), has been serving our community since the
inception of this demand -response program. After a RFP process, the City Council awarded a
contract to DPI in March, 1999 for one year, with provision for annual extension(s) by mutual
agreement. Please refer to Exhibit "A".
In May 2006, Diversified Paratransit, Inc. began a business transaction plan with an equity capital
group. The plan was to bring several transportation companies together and combine that platform
with equity capital for infrastructure and growth. Upon completion, the new company became
Diversified Transportation, LLC. Diversified Transportation purchased Diversified Paratransit and
Paul's Yellow Cab, and Mr. Brian Hunt is the Chief Operations Officer for the new company. This
change was completed in June, 2006. Terms of our contract agreement and service by the
management team has remained the same with the new company. This Contract Amendment No.8
represents year, nine (9) of the service.
The proposed (FY 2007/2008) fees will remain the same rate at $2.20 flag drop (flag drop is the fixed
charged for initiating a trip) and $2.20 per mile meter rate, with no wait time fees, and a 10%
administrative fee charged by Diversified Transportation, LLC.
For Fiscal Year 2006-2007, as of April 15, 2007, the average number of monthly trips is 1,521 and the
average monthly contract expense is $28,766.92. Approximately 817 of the trips are to destinations
outside of Diamond Bar and 705 of the trips are within the City of Diamond Bar. The average net cost
per trip is $22.50 and the net cost per passenger is $19.57. Please refer to Attachment III.
Diamond Ride is a trusted and heavily relied upon service utilized by the Diamond Bar's senior and
disabled population. It has proven to be a much needed and appreciated mode of transportation to
doctor's offices, hospitals, and day care centers. In recent months, staff has been made aware of
complaints about late pick ups and communication problems with the dispatch center. Upon receipt
of complaints, proper procedure is followed to contact the management representative from
Diversified Transportation and the cardholder who has registered the complaint. City staff then acts
as a liaison in an effort to facilitate a remedy to the cardholder's specific complaint. All issues have
been followed up and a new action plan is in the process of being implemented to eliminate any
future problems. The Dial -A -Cab Program continues to remain the most reliable and in -demand
public transportation service. Therefore, staff is requesting that City Council approve Contract
Amendment No. 8 with Diversified Transportation, LLC.
PREPARED BY:
Marcy Hilario, Senior Administrative Assistant
REVIEWED
David G. Li
Director of `Pubiic Works
Date Prepared: May 8, 2007
Attachments: 1) Amendment No. 8 to the Agreement
II) DPI Request to Extend Contract, dated May 9, 2007
III) FY 2006-07 Status Report
Attachment I
AMENDMENT NO. 8 TO THE AGREEMENT FOR
DIAMOND RIDE (DIAL -A -CAB) SERVICES
FOR 2007-2008 FISCAL YEAR
This Amendment No. 8 to the City's Contract Agreement is made and entered into this 15th day
of May, 2007 by and between the CITY OF DIAMOND BAR, a municipal corporation (hereinafter
referred to as "CITY") and DIVERSIFIED TRANSPORTATION, LLC (hereinafter referred to as
"CONTRACTOR").
A. Recitals:
(i) The CITY has heretofore entered into an agreement with Diversified
Transportation, Inc. to provide Dial -A -Cab services to the eligible elderly and
persons with disabilities who reside in Diamond Bar, dated March 2, 1999 ("SAID
AGREEMENT" hereinafter). A true and correct copy of which is attached hereto
as Exhibit "A".
(ii) CONTRACTOR has requested a one-year extension proposal ("PROJECT"
hereinafter), a full, true and correct copy of which attached hereto as Exhibit "B"
to extend said services for a period of one (1) year.
NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR:
B. Amendment to Agreement:
Section 20 of the original agreement is hereby amended as follows:
"20. Term. The term of this Agreement shall commence July 1, 2007 and shall
be extended through June 30, 2008".
Each party to this Supplemental Agreement acknowledges that no representation by any party
which is not embodies herein nor any other agreement, statement, or promise not contained in
this Supplement Agreement shall be valid and binding. Any modification of this Supplemental
Agreement shall be effective only if it is in writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental
Agreement as of the day and year first set forth above.
"CITY"
ATTEST:
13
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
0
City Attorney
CITY OF DIAMOND BAR
0
Steve Tye, Mayor
DIVERSIFIED TRANSPORTATION, LLC
Brian Hunt, Chief Operations Officer
Attachment III
DIAMOND RIDE DIAL -A -CAB STATUS REPORT
For Fiscal VPnr gnnt;_,)nn7
Month
July06
Ttl
Rider
1,655
Seniors
1,308
Disabled
326
other-
Companion
21
Shared
Ride
_ 264 --r
261 +
275
11 154
133
147 r
Weekday Weekend
Rider Rider
1,506 I 216 -
�_
1,306 255
1,462 268
r 1,178 225 �L
763 T 239
1,261 � 217
In City
Ttl Trip Rider
1 412 837
--3
I --
1,279 7 3
,442 805
I 1,189 637
_�
856 341
1,291 r- 6$�-792
1,240 678
1,466 } 851
787 369
---1 -r-
- T_
12,338 6,698
1,299 1 705 1
Out of
City Avg Mile
Rider per Trip
885 � 890 I 8.4
885 $.3$22.27
838 8.1
925 8.2
766 T 8.3
661 9.5
8.0
- __
739 8.0
850 7.9
Net
Cost per
Trip
� $22.30
21.95
$21.98
$14.12
$24.87
$21.87
Net Cost
per
Rider
$16.02
Aug 06
Sept 06
-
Oct
1,722 1,323
1,561 1,234
1,730 1,348
-
377
309
362
22 �
18
20
$18.24
$17.98
$18.31
$19.11
$21.37
$19.11
*N
*
*J
1,403 1,128
1,002 797
1,478 1,224
_
252
196
245
- _
23
9
9
F
M
1,417 1,144 264
1,695 1,357 32$
787 638 142
_
9
10 j
7
160 1,174
233 1 1,427
101 645
-
243
268 I
142
-
$21.74
$18.92
$21.49 $18.59-A
41�
7,764
817 t
7.7
�-
82.4
8.7
$21.20
$213.79
$22.50
$18.26M
$185.91
June 07 _
-
Total
Average
14,450 11,501 2,801
1,521 1,211 1 295
148
16
1,947 12,082
205 1,272
2,368
249
$19.57
Calculations based on stats from July 1, 2006 to April 15, 2007
Month of May/June stats not available yet.
*Month of November, December and January does not include Holiday Ride
Net Monthly
Cost
$31,303.91
$32,067.14
$28,570.96
$32,195.13
$26,788.40
$21,290.70
$28,237.10
$26,952.20
$31,507.50
$14,372.70
$273,285.74
$28,766.92
/exceN:IDiamond Ride]
DRide Status 06107
Agenda
Meeting Date: 5-15-07
CITY COUNCIL
,rh..._ AGENDA REPORT
TO: Honorable Mayor and Membersof the City Council
VIA: James DeStefano, City Manl
TITLE: AUTHORIZE PURCHASE OF BLA K -OUT WINDOW SHADES FROM
DIVERSIFIED WINDOW COVERINGS FOR THE GRANDVIEW BALLROOM AT
THE DIAMOND BAR CENTER IN THE AMOUNT NOT TO EXCEED $37,349.25,
PLUS A CONTINGECY AMOUNT OF $650.75 FOR UNEXPECTED
CONDITIONS ENCOUNTERED DURING INSTALLATION, FOR A TOTAL
AUTHORIZATION OF $38,000.
Recommendation: Authorize Purchase.
Financial Impact: There are sufficient funds included in the 2006/07 FY Budget for this
purchase. A total of $38,000 is budgeted for black -out shades for the Diamond Bar Center. The
actual cost should be $37,349.25, unless unexpected conditions are encountered during
installation. The purchase of items in excess of $25,000 from a single vendor requires City
Council approval, per the City's Purchasing Ordinance.
Background: Since the opening of the Diamond Bar Center, day -time users of the facility
have expressed a concern that presentations shown on the main screen are washed out and
are difficult to see. Staff has evaluated replacing the projector with an up -graded model, and
with the installation of blackout shades in the front 1/3 of the Grandview Ballroom. Tests
conducted by staff with an up -graded projector proved that the solution is with blocking in-
coming light, not with the current projector. Staff released an RFP on-line to solicit bids for
black -out shades, and only Diversified Window Coverings responded. This is the company that
installed the original widow shades in the Grandview Ballroom during construction of the
Diamond BarCenter, and is very familiar with the facility and project needs.
Discussion: The black -out shades will be installed in the front 1/3 of the Grandview Ballroom
of the Diamond Bar Center. These shades will make day -time presentations on the main screen
much brighter and easier to see. The City has rented the Grandview Ballroom to numerous
groups that make day -time presentations on the screen. Just for Sunday uses, the revenue
generated by day -time rentals is over $80,000 annually. Staff plans to increase the promotion
for weekday use of this facility to area businesses, once the black -out shades are installed.
PREPARE"ND REVIEWED BY:
Bob Rose
Community Services Director
Attachment: Bid Proposal from Diversified Window Coverings dated 5/10/07
DOTE
v&owoa ZU4rdoo ecuv cga
Date: 5/10/2007
Submitted to: Claude Bradley
Phone: 909-839-7088
Fax: 909-612-4580
Job Name/Location: Diamond Bar Recreation Center, Grand View Ballroom
1600 Grand Ave, Diamond Bar, CA
-----------------------------------
Inclusions:
Grand Ballroom
14 Motorized Blackout Mechoshades with 0700 series fabric, and RTS motors
14 units of Castec Pocket (to be custom painted to match existing surrounding color)
1 RTS multi channel wall switch
1 Manual blackout mechoshade with 0700 series fabric over doors
Total Order, includes all material, tax, freight and installation = $37,349.25
Delivery dates are not guaranteed by any shipping company or supplier. Therefore, no installation can be scheduled
prior to our receiving blinds and/or materials necessary to install. Any Electrical for motorization not included in this quote.
50% Non -Refundable deposit on all orders.
PHONE (310) 328-3142 FAX (310) 328-4102
josh@dwcla.com
Agenda # F; _ 1 1
Meeting Date: May 15, 2007
CITY COUNCILAGENDA REPORT
�R7¢Rptilti
�. 98
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mar
TITLE: APPROVE WASTE MANAGEM NT'S RATE ADJUSTMENTS FOR CPI AND
DISPOSAL COSTS
RECOMMENDATION:
Approve rate adjustments.
FINANCIAL IMPACT:
There is no financial impact to the City; the proposed rate adjustments will be paid for by Waste
Management's customers (i.e. barrel users). The total increase per home inclusive of the three
rate adjustment ranges from $0.68 to $1.03 based on variable container size, with the 35 -gallon
barrel having the lowest increase. The requested rate adjustments have been reviewed and
found to be accurate, as well as within industry and area standards.
BACKGROUND:
In August 2000, the City Council awarded an exclusive contract to Waste Management to
collect refuse and recyclables in the residential sector. All requests for rate adjustments have
been prepared in accordance with the Rate Adjustment Methodology appended to the service
provider's agreement:
(a) A cost of living, Consumer Price Index (CPI) adjustment to the service component
(i.e. non -disposal portion) of the rate, pursuant to cost -of -living changes based on the
Los Angeles/Anaheim/ Riverside Area Index, covering the period of April 1, 2006
through March 31, 2007.
(b) An adjustment for that portion of the rate which is impacted by aggregated disposal
costs as reflected by a net disposal cost increase.
(c) Adjustment for other extraordinary costs.
Of the above rate adjustments, the City Manager is authorized to approve a CPI related rate
adjustment; disposal costs are subject to review and approval by the City Council. Effective
dates of rate adjustments are July 1st, if the rate requests are timely and complete.
DISCUSSION:
In April 2007, Waste Management submitted their request for adjustments to their rates. Staff
thoroughly reviewed their request, which includes the following items:
(a) A CPI adjustment factor of 3.83% was applied to the service component for the year
April 1, 2006 through March 31, 2007.
(b) A disposal cost adjustment based on actual increases/decreases in the amounts of
refuse and green waste placed at the curb for collection and disposition.
With respect to the service component (non disposal portion), the CPI -related rate adjustment
($101,804.85) was determined by taking the total billed charges (i.e., gross receipts), deducting
any disposal -related charges, and multiplying the remaining operational charges by 3.83%.
With respect to the disposal component, the rate adjustment ($53,098.02) was determined by
taking the difference (i.e. increase or decrease) in total tonnages between the years 2005-06
and 2006-07 for both refuse and green waste. Please note that Waste Management used the
total ton disposed for all residential service, including tons that went to Valley Vista's Grand
Central and WTR, but only used Puente Hills disposal cost. At the time of the submitted report,
15,289.62 tons of trash and 7,990.6 tons of green waste were disposed at Puente Hills. The
remaining 1,764.56 tons of refuse went to other disposal facilities at a higher rate resulting in the
total of 17,054.18 (15,289.62+1,764.56) tons of trash disposed in 2006-07. The rates at Puente
Hills are more stable and provide a reliable forecast for planned increases.
In order to assign an appropriate rate increase relative to the size of the container, Waste
Management has taken the combined rate adjustment ($154,902.87) noted in Attachment B,
and divided that by the total billed charges ($3,212,203.51) to determine an aggregated
percentage increase of 4.82% to be distributed among all service levels. This will meet the
intent of our "Pay -As -You -Throw Program"/variable rate structure as those residents that are
committed to recycling, and have smaller refuse containers, will pay less of a percentage
increase than customers with additional and/or larger refuse containers. The current and
proposed rates, incorporating a 4.82% increase and AB 939 fees of $0.75 are presented in the
following table:
Service
35 Gallon
64 Gallon
96 Gallon
Current
Proposed
Current
Proposed
Current
Proposed
Component
Refuse,
Recycling &
Green
Waste
$14.84
$15.52
$18.48
$19.23
$22.12
$23.15
Additional
Refuse Cart
Surcharge
$4.74
$4.97
$7.11
$7.45
$9.49
$9.95
Senior Rate 1
$12.73 1
$13.31 1
$15.81 1
$16.54 1
$18.91
$19.79
Note: The above listed rates include City AB 939 fees of $0.75 per household per
month
* Based on approximately 15,382 combined Single -Family Units and Multi -Family Units.
The proposed residential rates have been compared to other local communities for comparison
below:
Page 2 of 3
Proposed Residential Monthly Rate
for a 64 Gallon Capacity Container 2007- 2008
CITY
TOTAL RATE
La Verne
$16.87
Walnut
' $18.47
Diamond Bar
$19.23
San Dimas
$20.48
Baldwin Park
$21.04
Rancho Cucamonga
$21.40
Glendora
$23.07
Claremont
$23.24
EI Monte
$23.93
Note: The above listed rates include each City's respective
fees (i.e. AB 939, Franchise, etc.) but do not account for slight
variations in type of services (i.e. Fully automated 3 -Barrel
System, etc.)
Walnut is serviced by Valley Vista and is not considering a
rate increase at this time.
Based on the above comparison, the City of Diamond Bar's residential rates are among the
lowest of the selected sample of like -cities.
Staff finds Waste Management's rate adjustment request to be reasonable and appropriate.
Waste Management proposes to implement the new rates beginning July 1, 2007. Based on
Waste Management's billing cycles, the adjustments for the month of July will be included in the
residential Fall quarterly billing (i.e. August, September, and October) which is scheduled to be
mailed in late July 2007. Prior notices will also be mailed to residents upon approval of the
requested rate adjustment.
PREPARED BY:
Joyce Lee, Management Analyst
REVIFzWI D BY)
/ i,
vid G..,Liu
Director cf Public Works
Attachments:
A. Exhibit A from the Agreements (Rate Adjustment Methodology for Waste Management)
B. Request for Rate Adjustment from Waste Management
Page 3 of 3
ATTACHMENT A
Exhibit "A" Rate Adjustment Methodology for Waste Management
Definition For Service:
The normal rates shall include a Service Portion and a Disposal Portion. The Disposal
Portion reflects tipping fees and any assessments directly related to disposal of trash.
The Service Portion of the rate shall be all other non -disposal costs of business.
CPI Rate Adjustment
Subject to the approval of the City Manager, the fees identified in Exhibit "A" will be
adjusted on July 1st of each year beginning July 1, 2002 by the percentage change in
the Consumer Price Index (CPI) for the 12 months ended the previous March 31st based
on the Los Angeles/ Anaheim/Riverside Area Index. The CPI index will be applied solely
to the non -disposal portion of the rate. The CPI index will not apply to the disposal
portion of the rate structure.
Disposal Rate Adjustment
Fees found in Exhibit "A' reflect a $23.00 per ton blended disposal rate. In conjunction
with the annual CPI rate adjustment schedule and procedure, the Contractor will submit
all necessary documentation requested by the City Manager to establish the net change
in annual disposal costs for the previous 12 months ended the previous March 315t. This
net change in disposal costs will be apportioned to the rates based on the portion of the
rate attributed to disposal costs. Disposal adjustments will be limited to annual changes
in disposal gate rates, government mandated fees, and taxes. No disposal facilities will
be utilized by the Contractor without a 30 -day prior written consent of the City Manager.
The disposal rate will be adjusted by resolution of the City Council on or before July 11t
of each year beginning July 1, 2002 in accordance with the changes recommended by
the City Manager.
Extraordinary Rate Adjustment
In addition to the above, the Contractor may request in writing an increase in the service
charges above the CPI and disposal costs based upon extraordinary circumstances
limited to the following: transportation, processing, government mandated fees and
taxes, and other costs as documented and agreed to by the City Manager. The
Contractor's request will be submitted in conjunction with the annual CPI rate
adjustment, and will be added to any CPI and disposal rate adjustment. The rate will be
adjusted for extraordinary circumstances by resolution of the City Council on or before
July 1 of each year beginning July 2, 2002 in accordance with the changes
recommended by the City Manager.
Rate Adjustment Schedule
All requests for rate adjustments shall be submitted by the Contractor by or before April
20th of each year beginning with April 20, 2002. The City must respond to the request in
writing by May 20th or 30 days after receipt of the request. The City Manager will
approve the CPI rate adjustment; however, Council will consider the City Manager's
recommendations for disposal state and extraordinary rate adjustments, and vote by
resolution on or before July 1 of each calendar year, beginning in the year 2002.
Effective dates of new rates will be July 1st of each calendar year.
ATTACHMENT B
WWA
WASTE MANAGEMENT.
April 18, 2007
Mr. Jamies DeStefano
City Manager
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, CA 91765
RE: 2007 Rate Adjustment Review
Dear Mr. DeStefano:
WASTE MANAGEMENT OF
SAN GABRIEL / POMONA VALLEY
13940 East Live Oak Ave.
Baldwin Park, CA 91706
(626)960-7551
(626)814-1955 Fax
Pursuant to the terms and conditions of our residential franchise agreement, Waste Management
is respectively submitting the following rate adjustment request for the fiscal year, which
includes a consumer price increase (CPI) increase on net revenues, and disposal cost adjustment.
The average increase per home inclusive of the three rate adjustment criteria is $0.84 per month
or 4.8X'°/; of the annual revenue net of AB/939 fees.
i
To determine the amount of the allowable CPI -modified rate increase, we have taken the total
billed charges and subtracted the disposal costs and AB/939 fees to identify the collection -related
revenues by which we multiply CPI against. This calculation correctly yields the potential CPI -
related rate adjustment for the year April 1, 2006 through March 31, 2007 using that data. For
services without a disposal component or AB/939 fees, the annual CPI of 3.83% is applied.
Waste Management values the partnership that has been solidified over the years with you and
the City of Diamond Bar. As a valued partner, Waste Management is committed to assist the
City in complying with State mandates, increasing diversion, being steward of the environment,
and being; active participants in the community.
We would like to take this opportunity to outline some of our community involvement and
success that we have achieved over the last year.
•We participate and support the Walnut Valley Rotary Club and its annual fundraiser,
"Golfing Fore the Arts", and District 5300 programs that support the City's Rotary Club.
*Waste Management is a major sponsor and participant for the Diamond Bar Library's
"Friends of the Library Annual Wine Soiree"
eYour Waste Management representative Carolyn Anderson is an Advisory Board
member for Diamond Bar 4 Youth, a member of the Walnut Educational Foundation
Board of Directors, member of Diamond Bar Republican Women Federated, and serves
as an Ambassador for Assemblyman Bob Huff.
C7
City of Diamond Bar
Rate Increase Request
Page 2
As a Company we are dedicated to making a difference for the environment, and the
communities we serve. Some of our initiatives that revolve around this commitment include
sustainability, greenhouse gas emissions reductions, wildlife conservation efforts, and renewable
energy. We are truly proud of these initiatives and their impact on the global environment.
Sincerely,
Carolyn Anson
Representat e to the City of Diamond Bar
Waste ]Management of San Gabriel/Pomona Valley
Attachements: Diamond Bar 2007/2008 CPI Rate Adjustment Calculation
U.S. Department of Labor Bureau of Labor Statistics
Puente Hills Disposal Report for City of Diamond Bar
CC: David Liu, City of Diamond Bar
Joyce Lee, City of Diamond Bar
Susan Moulton, Waste Management
Loren Greenwell, Waste Management
Darrell Kato, Waste Management
Sue Smith, Waste Management
Diamond Bar 2007 / 2008 CPI Rate Adjustment Calculations
Disposal Tonnage and Cost
Year Tons per 12 mos Total $
1 2006••2007* 17,054.18 refuse
$457,427.17
2 7,990.6 green wastes
$96,686.26
3 Total 2006-2007
$554,113.43
* Year April I` through March 30' as dictated by the Agreement.
CPI Index CPI Rate Adjustment Calculations
Time Period CPI Index
Change Percentage of
Increase
March 2006 208.5
$ 554,113.43
March 2007 216.5
8.0 3.83%
1 Total Billed Charges * $ 3,212,203.51
2
Actual Disposal Costs **
$ 554,113.43
3
Net Collection Revenues
$ 2,658,090
4
CPI modification factor***
3.83%
5
Multiply line 3 by line 4 to identify net CPI increase
$ 101,804.85
* Net of AB939 fees
** Difference in Puente Hills' rates (see attachment for details)
*** The BLS Los Angeles, Riverside, Orange County CPI index change (See Attachment B for details)
Disposal Rate Adjustment 2006/2007
2005/2006 2006/2007
Puente Hill MSW $331,445.31
$380,744.65
Puente Hills GW $92,887.59
$96,686.26
Total $424,332.89
$477,430.91
Year Over Year Change: $53,098.02
Monthly Per Home Serviced Rate Change for 2006/2007
The followiniz table identifies the calculated rate 2[1;,,ctm,-nt-
1 Rate adjustment with CPI $ 101,804.85
2 Refuse Disposal Chane $53,098.02
4 Available Rate Adjustment (Sum line 1&2) $ 154,902.87
5 Homes serviced with residential carts 15,382
6 Average Monthly Increase Per Home Serviced $0.84
City of Diamond Bar
Rate Increase Request
Page 2
Current Rates and Proposed Rate Schedule
35 Gallnn Gd 9-2.11 , nc r, n
Service Component Current Proposed Current Proposed Current v Proposed
Refuse, Recycling & Green Waste
$14.09
$14.77
$17.63
$18.48 $21.37 $22.40
Additional Refuse Cart Surcharge
$4.74
$4.97
$7.11
$7.45 $9.49 $9.95
Senior Rate
$11.98
$12.56
$15.06
$15.79 $18.16 $19.04
Rates are net of City ABI939 Fees
U.S. Department of Labor
Bureau of Labor Statistics
Bureau o{Labor Statistics Data
Change Output Options: FI. --6 1999 - T.: 207 Q
F include graphs New!
Consumer Price ]nde>< - All Urban Consumers
More Formatting Optionswy
Series Id: CUURA421SAO,CUUSA4215AO 1
Nat Seasonally Adjusted
(Area: Los Angeles -Riverside -Orange County, CA
Item: All items
(Base Periods 1982-84=100
=1164.2 164.6 165,0 166.6 166.2 165.41165.81166 33 167.2 167.2 167.1 167.3 166.1 1165.3 166.8
MI,167.9 169,3 J70.7 170 6 171.1 171.D 171.7 172_Z 173.3 173.8 173.5 173.5 171.6 1170 1 11173.0
! 1 4.2 F75.4 1176.2 176.6�177.5r178.9 178.3 176 4x176.6 178.3 178.1x177.1 177.3 176.5 1176,2 I
!� 1178.9 180,1 X181 1 182.2 162.6 181.9 182.2 183.0 183.4 183.71184.0 183.7118 P 181.1 I1B3
=FIBS 186,5 x188.2 187.6 186.4 186.3 186.31186 9 188.2 187.8118 187.0 187.0 166.7 187,2
M88 190,1 191.5 jl 19 9 193.3 193.7 193.4 193.1 194.5,196 311 69 9 195.2,193 2 19� 1.5 Fig"
TOTAL 14381.79 7676.66
Puente Hills
Puente Hills
2005-2006
Trash
GW
April
1156.02
759.49
May
1144.64
804.5
June
1311.2
894.36
July
1148.05
691.34
August
1264.79
777.76
September
1205.16
643.1
October
1247.97
675.12
November
1401.45
615.34
December
1301.52
447.9
January
1085.8
372.73
February
1066.84
449.39
March
1048.35
545.63
TOTAL 14381.79 7676.66
TOTAL 15289.62 7990.6
Puente Hills
January -04
January -05
January -06
January -07
MSW Rate Extended Cost GW Rate Extended Rate
$
Puente Hills
Puente Hills
2006-2007
Trash
GW
April
937.78
711.69
May
1157.79
918.48
June
1136.43
842.95
July
1354.41
754.79
August
1212.86
808.3
September
1265.8
669.9
October
1383.52
701.05
November
1456.99
559.1
December
1328.29
457.59
January
1422.29
466.22
February
1274.89
435.28
March
1358.57
665.25
TOTAL 15289.62 7990.6
Puente Hills
January -04
January -05
January -06
January -07
MSW Rate Extended Cost GW Rate Extended Rate
$
22.65
$
26,183.85
$12.10
$9,189.83
$
22.65
$
25,926.10
$12.10
$9,734.45
$
22.65
$
29,698.68
$12.10
$10,821.76
$
22.65
$
26,003.33
$12.10
$8,365.21
$
22.65
$
28,647.49
$12.10
$9,410.90
$
22.65
$
27,296.87
$12.10
$7,781.51
$
22.65
$
28,266.52
$12.10
$8,168.95
$
22.65
$
31,742.84
$12.10
$7,445.61
$
22.65
$
29,479.43
$12.10
$5,419.59
$
24.43
$
26,526.09
$12.10
$4,510.03
$
24.43
$
26,062.90
$12.10
$5,437.62
$
24.43
$
25,611.19
$12.10
$6,602.12
$
331,445.31
$92,887,59
MSW Rate Extended Cost GW Rate Extended Rate
$
24.43
$
22,909.97
$12.10
$8,611.45
$
24.43
$
28,284.81
$12.10
$11,113.61
$
24.43
$
27,762.98
$12.10
$10,199.70
$
24.43
$
33,088.24
$12.10
$9,132.96
$
24.43
$
29,630.17
$12.10
$9,780.43
$
24.43
$
30,923.49
$12.10
$8,105.79
$
24.43
$
33,799.39
$12.10
$8,482.71
$
24.43
$
35,594.27
$12.10
$6,765.11
$
24.43
$
32,450.12
$12.10
$5,536.84
$
26.21
$
37,278.22
$12.10
$5,641.26
$
26.21
$
33,414.87
$12.10
$5,266.89
$
26.21
$
35,608.12
$12.10
$8,049.53
$
'380,744.65 ''
$96,686.26
Change in Disposal Cost 49,299.35
Puente Hills Rates
MSW
GW
$
20.88
$
11.00
$
22.65
$
12.10
$
24.43
$
12.10
$
26.21 1
$
12.10
3,798.67
Agenda # 7. 1 (a -b )
Meeting Date: Mav I5, 2007
CITY COUNCIL ,fA AGENDA REPORT
TO: Honorable Mayor and Memb the City Council
VIA: James DeStefano, City Ma a;r4--)-P
TITLE: APPROVAL OF RESOLUTION 20 7 -XX, ADJUSTING EXISTING ANIMAL LICENSE
FEES AND ESTABLISHING FEES FOR CAT LICENSING AND FIRST READING BY
TITLE ONLY OF ORDINANCE OX -2007 AMENDING THE DIAMOND BAR MUNICIPAL
CODE TO ESTABLISH CAT LICENSING PROCEDURES AND CLARIFYING THE
DOG LICENSE FEE REDUCTION FOR SENIORS
RECOMMENDATIONS:
Adopt.
FISCAL IMPACT:
If adopted, the adjustment of existing animal license fees, combined with establishment of cat license
fees, could provide an increase in annual revenue of up to $46,500.
BACKGROUND / DISCUSSION:
The City has contracted with Inland Valley Humane Society (IVHS) to provide animal control services
since incorporation in 1989. Staff has found their service to the community to be excellent throughout
their tenure. In late 2006, the contract between the City and IVHS was renewed for an additional
three year term, at an annual cost of $202,008. $100,000 of this cost is currently offset by license
fees and other revenues generated by IVHS in Diamond Bar throughout the year. Thus, the City's
net General Fund cost in the current fiscal year is $102,008, an increase of 19.2% from the previous
year. This increase is a direct result of the rising cost of fuel, salary adjustments for animal control
officers, and general increases in the cost of doing business.
At the April 17, 2007 City Council Study Session, the Council directed staff to bring forward an
adjusted license fee schedule for dogs as well as fee schedule for licensing cats in an effort to offset
recent cost increases and limit further General Fund contributions in the coming years. The proposed
fee schedule adjustments are estimated to do so. If IVHS estimates are met, the annual General
Fund contribution could be cut from $102,008 to $55,508. The following proposed fee schedules are
based on 1,200 unaltered and 2,400 altered dogs plus 1,500 unaltered cats and 1,500 altered cats.
. n
Present Fee Schedule for Dogs Proposed Fee Schedule For Doas
Unaltered:
$25 = $30,000
Unaltered: $35 = $42,000
Altered:
$10 = $24.000
Altered: $15 = $36,000
Revenue:
$54,000
Revenue: $78,000
Proposed Fee Schedule For Cats
Overall Revenue Proiections
Unaltered:
$10 = $15,000
Increase in Dog License Revenue: $24,000
Altered:
$5 = $7,500
Newly Adopted Cat License Fees: $22,500
Revenue:
$22,500
Estimated Increase in Annual Revenue: $46,500
NOTE:
Proposed cat license fees are lower than other animal license fees due to the
significantly lower costs borne by Inland Valley Humane Society to service them
annually.
The adjustment of existing animal license fees would go into effect immediately. However, according
to IVHS, a cat licensing program would take approximately one year to fully implement, and would
require an education and canvassing program to ensure success. Thus, revenues would most likely
not appear until at least the second year of implementation. Similar models have found success in
several other local jurisdictions, including Pomona and La Verne.
In addition to the passing of the resolution updating animal license fees, two sections of the City's
Municipal Code must be amended. Section 6.12.020 of the Diamond Bar Municipal Code currently
provides for a voluntary cat licensing/registration program. The establishment of a cat licensing
program requires an amendment to reflect the mandatory nature of the new program. Currently,
Section 6.08.220 of the Diamond Bar Municipal Code provides seniors age 60 and over with a
discounted license for both altered and unaltered dogs. The proposed amendments to the code will
provide seniors with a half-price discount on altered dog licenses only to encourage pet owners to
spay or neuter their dogs.
Prepared by:
Rya McLean, Senior Management Analyst
Attachments:
Reviewed By:
k W
Dave Doyle, Assistant City Manager
1. RESOLUTION 2007 -XX, ADJUSTING EXISTING ANIMAL LICENSE FEES AND
ESTABLISHING FEES FOR CAT LICENSING
2. ORDINANCE OX -2007, AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH
CAT LICENSING PROCEDURES AND CLARIFYING THE DOG LICENSE FEE REDUCTION
FOR SENIORS
RESOLUTION NO. 2007 -XX
A RESOLUTION OF THE CITY OF DIAMOND BAR, ADJUSTING EXISTING ANIMAL LICENSE
FEES AND ESTABLISHING FEES FOR CAT LICENSING
WHEREAS, the City of Diamond Bar desires to adjust the fee schedule for animal licensing
and to set the amount of fees for licensing cats; and
WHEREAS, the City Council of the City of Diamond Bar has held a public hearing pursuant to
Government Code § 66018.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar does
hereby determine and find as follows:
SECTION 1. The City Council hereby adjusts the existing animal license fee schedule for dogs
and establishes a fee schedule for licensing cats as set forth in Exhibit A.
SECTION 2. The City Council finds that the foregoing fees reflect the actual costs associated
with licensing dogs and cats.
PASSED, APPROVED, AND ADOPTED THIS 151h DAY OF MAY, 2007.
Steve Tye, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on 15th day of May, 2007, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
ORDINANCE NO. OX -2007
AN ORDINANCE OF THE CITY OF DIAMOND BAR
AMENDING THE DIAMOND BAR MUNICIPAL CODE
TO ESTABLISH CAT LICENSING PROCEDURES AND
CLARIFYING THE DOG LICENSE FEE REDUCTION FOR
SENIORS
The City Council of the City of Diamond Bar does hereby ordain as follows:
Section 1. Section 6.12.020 of Title 6, Chapter 6.12 of the Diamond Bar Municipal Code is
amended to read as follows:
Section 6.12.020 Cat Licensing; procedure and fees
(a) Every person owning or having custody or control of any cat over the age of four months in the
city shall obtain an annual license and a cat license tag from the director and for such license and tag
shall pay such amounts as established from time to time by resolution of the City Council. A license
tag for an individual cat shall be securely affixed to a collar, harness or other device which shall at all
times be worn by such cat, except while such cat remains indoors or in any enclosed yard or pen.
(b) A record of the name and address of the cat owner and a description of the cat, as well as the
identification number assigned thereto, shall be maintained by the director on each cat license, and
any other information that the director may deem proper. Should a licensed cat with an attached,
valid identification tag issued by the city come into the custody of the director, then the director, or his
or her designee, shall within 12 working hours from the time of impounding, notify the registered cat
owner that the cat is in the custody of the director
(c) The license fees provided for in this chapter shall be paid annually in advance to the director. The
full amount of each such fee is payable for any fraction of a year. An administrative charge in such
amount as established from time to time shall be assessed when the license fees provided for in this
chapter are not paid within 30 days after the expiration date. There shall be no charge to have the cat
owner's change of address entered into the director's records.
(d) Upon showing a certificate from a licensed veterinarian that the cat has been spayed or neutered,
a cat owner or custodian shall be charged one-half or less of the regular fee for cat licenses and tags,
as provided in Food and Agricultural Code § 31751.5 or any successor statute.
(e) An individual cat license shall be obtained for each cat in addition to a kennel license when such
cat is not kept exclusively on the premises. No individual license shall be required for any cat in
transit, or when attending a cat show in the care of a kennel representative.
(f) Any person, except for a person possessing a valid kennel license, who for pay or other
compensation causes the breeding of a female cat, shall obtain an animal breeding permit in the
amount of $100.00. Each permit shall authorize the whelping of no more than one litter per female cat
in any 12 -month period and no more than one litter per domestic household in any 12 -month period.
(g) A license for an individual cat shall be in the form of a receipt for the fee, in such amount as
established from time to time, paid for the cat license tag and the additional amount, if any, paid for
the license.
(h) If, during a license period, a cat is sold or title to the cat is otherwise transferred to a new owner,
such new owner may apply to the director for a transfer of such cat's tag and license and pay a
transfer fee in such amount as established from time to time. Upon receipt of such application and
fee, the director shall issue a certificate of transfer of such tag, and the names and addresses of the
former and new owners.
(i) The director may authorize the issuance of cat licenses by persons practicing veterinary medicine
in the county. Such persons shall transmit records and negotiable papers to the city at intervals as
established by the director, and collect and transmit to the director the fee required by this chapter for
the issuance of such licenses.
(j) Any person keeping or harboring any cat for 15 consecutive days shall be deemed to be the
custodian thereof and subject to licensing provisions within the meaning of this title.
(k)A person, other than an approved research institution, shall not have, harbor or keep, or cause or
permit to be harbored or kept, any unlicensed cat in the city.
(1) No person other than a cat's owner or custodian or the director or his or her designee shall remove
from the cat any collar or harness or other device to which a license tag is attached for the current
year, or remove such tag from a collar or harness.
(m) The provisions of this division do not require either a tag or a license for:
(1) Any cat found within the city when the owner thereof resides in any other municipality
within the county, and such cat is wearing or has attached to it a license tag for the current
year issued by such municipality;
(2) Any cat owned by or in the charge of any person who is a nonresident of the city and is
traveling through the city or temporarily sojourning therein for a period of not exceeding 30
days;
(3) Any cat brought into the city and kept therein for a period not to exceed 30 days for the
exclusive purpose of entering the same in any bench show, or cat exhibition, or field trials or
competition;
(4) Any cat brought or sent into the city from any point outside thereof for the exclusive
purpose of receiving veterinary care in any cat hospital, if such cat is kept at all times strictly
confined within such hospital; and
(5) Any cat wearing or having attached to it a license tag for the current year issued by
another municipality within the county when the owner thereof has, within the past year, moved
his principal place of residence from such municipality to this city, provided that such
municipality similarly exempts from tag and license requirements cats wearing current county
or municipal license tags and owned by persons who have moved from the unincorporated
territory of the county or another municipality of the county to such municipality.
Section 3. Section 6.08.220 of Title 6, Chapter 6.08 of the Diamond Bar Municipal Code is amended
to read as follows:
Section 6.08.220. Senior citizen; reduced rates.
Persons over 60 years of age, presenting proof of age and upon showing a certificate from a licensed
veterinarian that the dog has been spayed or neutered, shall be charged one-half of the regular fee
for an altered dog license as provided in sections 6.08.210 and 6.08.270.
PASSED, APPROVED AND ADOPTED this day of , 2007.
Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, California do hereby certify that the
foregoing Ordinance was introduced at a Regular Meeting of the City Council of the City of Diamond
Bar held on _ day of , 2007 and was finally passed at a regular meting of the City
Council of the City of Diamond Bar held on the day of 2007 by the following
Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
RESOLUTION NO. 2007-
A RESOLUTION OF THE CITY OF DIAMOND BAR, ADJUSTING EXISTING ANIMAL LICENSE
FEES AND ESTABLISHING FEES FOR CAT LICENSING
WHEREAS, the City of Diamond Bar desires to adjust the fee schedule for animal licensing
and to set the amount of fees for licensing cats; and
WHEREAS, the City Council of the City of Diamond Bar has held a public hearing pursuant to
Government Code § 66018.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar does
hereby determine and find as follows:
SECTION 1. The City Council hereby adjusts the existing animal license fee schedule for dogs
and establishes a fee schedule for licensing cats as set forth in Exhibit A.
SECTION 2. The City Council finds that the foregoing fees reflect the actual costs associated
with licensing dogs and cats.
PASSED, APPROVED, AND ADOPTED THIS 15th DAY OF MAY, 2007.
Steve Tye, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on 15th day of May, 2007, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
EXHIBIT A
FFF RrHFnlil F FnR I Ir`CAIQIAit� rlrl,�n nKi— .,.--
ANIMVIAL
ANNUAL LICENSE FEE
Unaltered Do
$35
Altered Do
$15
Senior Citizen
— Altered Do $7.50
Unaltered Cat
$10
Altered Cat
$5
CITY COUNCIL
Agenda # 8 .
Meeting Date: May 1-5, 20�
AGENDA REPORT
TO: Honorable Mayor and Member -qf e City Council
IV
VIA: James DeStefano, City Mana er
TITLE: CONSIDERATION OF THE CREATION OF THE FOUR CORNERS
ASSOCIATION OF GOVERNMENTS
RECOMMENDATIONS:
Adopt.
FISCAL IMPACT:
Membership in the new entity would require the payment of annual dues. While the
exact rate is unknown at this time, it is not expected to exceed the approximately
$16,000 in dues the City currently pays as a member of the San Gabriel Valley
Association of Governments.
BACKGROUND.-
The
ACKGROUND:The City of Diamond Bar is currently a member of the San Gabriel Valley Association of
Governments (SGVCOG), a body made up of approximately thirty other cities and three
Los Angeles County Supervisors. This regional organization provides these agencies a
voice on various boards of the Southern California Association of Governments
(SCAG), which allocates funds for specific projects in the region.
More recently, the SGVCOG has focused its efforts primarily on transportation projects
on the western end of the valley, such as the 710 Freeway project. This focus has
diverted some attention from the pressing transportation concerns in the Four Corners
area, including the 57/60 Interchange "final fix", the 71 Freeway extension, and
improvements to the 91 Freeway and the Pine/Schleisman corridor. The newly created
group could also work to pursue solutions to other issues of importance such as
affordable housing, emergency preparedness, public safety, water resources, and
legislative advocacy.
In an effort to promote these essential projects to those that allocate the dollars needed
to plan, engineer, and construct these important projects in the Four Corners region,
Council Member Herrera has proposed developing a new SCAG recognized sub -region
called the Four Corners Association of Governments, similar to the existing Arroyo
Verdugo Association of Governments which includes Pasadena, Burbank, and La
Canada Flintridge, among others. The concept of the Four Corners Association of
Governments has been supported by SCAG Executive Director Mark Pisano. Mr.
Pasano has also indicated in a recent San Gabriel Valley Tribune article that the Four
Corners Associaion of Governments may be permitted to have representation on
various SCAG boards, raising the profile and funding opportunities for projects
advocated by the Association. At a minimum, the Four Corners Association of
Governments would create a unified front dedicated to creating solutions for the
problems unique to the region, a positive step forward in securing both the multi -agency
support and local, state, and federal funds needed to move the projects forward.
Such an entity could contain municipal agencies, water districts, school districts, and
other interested parties. City Attorney Jenkins, who has participated in the creation of
similar associations in the region, has drafted the attached Joint Powers Agreement and
Bylaws. Should the Council wish to create the new organization, membership would
commence with the execution of this document. It would then be circulated to other
interested agencies for their approval and ultimate membership. The draft bylaws will
require amendments and approval from the members of the new organization upon
formation. Council Member Herrera has indicated that introductory meetings with other
cities and districts have gone well, with a high level of interest from those she has
spoken to.
If the City Council wishes to pursue the creation of the Four Corners Association at
tonight's meeting, the Mayor shall execute the Joint Powers Agreement and move
forward with recruitment of other agencies.
Prepared b
Ry McLean, Senior Management Analyst
Attachments:
1. DRAFT JOINT POWERS AGREEMENT (JPA) FOR THE FOUR CORNERS
ASSOCIATION OF GOVERNMENTS
2. DRAFT BYLAWS FOR THE FOUR CORNERS ASSOCIATION OF
GOVERNMENTS
2
Page l of 1
James DeStefano
From: Michael Jenkins [MJenkins@localgovlaw.com]
Sent: Tuesday, May 15, 2007 12:27 PM
To: Tornmye Cribbins
Cc: Carol Herrera (Off -Site); James DeStefano
At Carol's request, I've made two minor changes to the Four Corners Joint Powers Agreement that is on tonight's
agenda for approval. The new version is attached. The changes are as follows.-
1.
ollows:1. In section 4.B (2) we added the following words at the end of the sentence: including but not limited to
transportation, water, housing, disaster preparedness and public safety.
2. In section 4.C, we substituted the "City of Pomona" for the "City of Diamond Bar" at the end of the section.
Please make copies of the new version for Council for tonight. Carol will further instruct you as
to whom outside the city we should send this new version. Thanks.
Michael Jenkins
JENKINS & HOGIN, LLP
Manhattan Towers
1230 Rosecrans Avenue, Suite 110
Manhattan Beach, CA 90266
Tel: 310.643.8;448 - Fax: 310.643.8441
MJenkins@Loca1GovLaw. coni
www.LocalGovLaw,coin
This is a transmission from the Law Firm of Jenkins & Rosin, LLP. The Information contained in this email is confidential
and may be protected by the attorney-client and,%or attorney work product privileges. This information is intended solely for
the use of the individual or entity to whom it is addressed.
5/15/2007
JOINT POWERS AGREEMENT
"FOUR CORNERS ASSOCIATION OF GOVERNMENTS"
(A JOINT POWERS AUTHORITY)
This Joint Powers Agreement ("Agreement"), which is dated for identification
purposes , 2007, is made and entered into by and between the public
entities (collectively, "Members") whose names are set forth on Exhibit A, pursuant to
Section 6500 et seq. of the California Government Code and other applicable law.
WITNESSETH:
The parties hereto do agree as follows:
Section 1. Recitals. This Agreement is made and entered into with respect to the
following facts.
a. A group of public agencies located in the geographic area at the intersection
of Los Angeles, Riverside, San Bernardino and Orange Counties,
commonly known as the Four Corners, desire to form a Association of
Governments to conduct studies and projects designed to improve and
coordinate their common governmental responsibilities and services on an
area -wide and subregional basis.
b. The public interest requires that such an agency explore areas of inter-
governmental cooperation and coordination of government programs and
provide recommendations and solutions to problems of common and
general concern to its Members.
C. The public interest requires that an agency with the aforementioned goals
not possess the authority to compel any of its Members to conduct any
activities or implement any plans or strategies that the Member did not wish
to undertake (except for the payment of dues).
d. Each Member is a governmental entity established by law with full powers
of government in legislative, administrative, financial, and other related
fields.
e. Each Member, by and through its governing body, determines that a
subregional organization to assist in planning and voluntary coordination
among public agencies whose jurisdiction lies in the Four Corners is
required in furtherance of the public interest, necessity and convenience.
f. Each Member, by and through its governing body, independently
determines that the public interest, convenience and necessity required
creation of a joint powers authority to be known as the Four Corners
Association of Governments.
Section 2. Creation of Separate Legal Entity. A separate legal entity is created within
the meaning of Section 6503.5 of the California Government Code; this
entity shall exercise its powers in accordance with the provisions of this
Agreement and applicable law.
Section 3. Name. The name of this separate legal entity shall be the Four Corners
Association of Governments ("Council").
Section 4. Purpose and Powers of the Council.
a. Purpose of Council. The purpose of the Council is to provide a vehicle for
the Members to engage voluntarily in regional and cooperative planning
and coordination of government services and responsibilities, to assist the
Members in the conduct of their affairs. It is the express intent of the
members that the Council shall not possess the authority to compel any
Member to conduct any activity or to implement any plan or strategy that
the Member does not wish to undertake (except for the payment of dues).
The goal and intent of the Council is one of voluntary cooperation among
cities in the Four Corners for the collective benefit of all.
b. Common Powers. The Council shall have, and may exercise, the following
powers:
(1) Serve as an advocate in representing the Members of the Council at
the regional, state and federal levels on issues of importance to the
Members;
(2) Serve as a forum for the review, consideration, study, development
and recommendation of public policies and plans with subregional or
regional significance including but not limited to transportation,
water, housing, disaster preparedness, and public safety;
(3) Assemble information helpful in the consideration of problems
peculiar to the Members;
2
(4) Employ Member resources or presently -existing, single -purpose
public/private groups to carry out its programs and projects;
(5) Explore practical avenues for voluntary intergovernmental
cooperation, coordination and action in the interest of local public
welfare and improving the administration of governmental services;
(6) Assist in coordinating subregional planning efforts and in resolving
conflicts among the cities in the Four Corners as they work toward
achieving planning goals;
(7) Build a consensus among the Members on the implementation of
policies and programs for addressing subregional and regional
issues;
(8) Serve as a mechanism for obtaining regional, state, and federal
grants to assist in financing the expenditures of the Council;
(9) Make and enter into contracts, including contracts for the services of
engineers, consultants, planners, attorneys and single purpose
public/private groups;
(10) Employ agents, officers and employees;
(11) Apply for, receive and administer a grant or grants under any
regional, state, or federal program;
(12) Receive gifts, contributions and donations of property, funds,
services and other forms of financial assistance from persons, firms,
corporations and any governmental entity;
(13) Lease, manage, maintain, and operate any buildings, works, or
improvements; and
(14) Delegate some or all of its powers to the Executive Director as
provided below.
C. Exercise of Powers. The Council shall, in addition, have all implied powers
necessary to perform its functions. It shall exercise its powers only in a
manner consistent with the provisions of applicable law, this Agreement
and the Bylaws. For the purposes of determining the restrictions to be
3
imposed on the Council in its manner of exercising its powers pursuant to
Government Code Section 6509, reference shall be made to, and the
Council shall observe, the restrictions imposed upon the City of Pomona.
Section 5. Creation of Governing Board and General Assembly.
a. Creation of Governing Board. A Governing Board for the Council
("Governing Board") is created to conduct the affairs of the Council. The
Governing Board shall be constituted as follows:
(1) Designation of Governing Board Representatives. The governing
body or the Mayor (if the Mayor is so authorized by the Member's
charter, ordinances or rules) of each of the Members shall in writing
designate one person as the Member's representative on the
Governing Board ("Governing Board Representative").
(2) Designation of Alternate Governing Board Representatives. The
governing body or the Mayor (if the Mayor is so authorized by the
Member's charter, ordinances or rules) of each of the Members shall
designate one or more persons to serve as the Member's alternate
representative on the Governing Board ("Alternate Governing Board
Representative").
(3) Eli ibility. No person shall be eligible to serve as a Governing
Board Representative or Alternate Governing Board Representative
unless that person is, at all times during the tenure of that person as a
Governing Board Representative or Alternate Governing Board
Representative, a member of the governing body of one of the
appointing Members. Should any person serving on the Governing
Board fail to maintain the status required by this Section 5, that
person's position on the Governing Board shall be deemed vacated
as of the date such person ceases to qualify pursuant to the
provisions of this Section 5, and the Member shall be entitled to
appoint a qualified replacement.
b. Creation of General Assemblv. A General Assembly for the Council
("General Assembly") is created to discuss issues and make
recommendations to the Governing Board. All elected officials of the
governing bodies of all Members shall be members of the General
Assembly. The Chair of the Governing Board shall be the Chair of the
General Assembly. A General Assembly may be called by the Chair of the
Governing Board or by a majority of the Governing Board representatives.
4
Section 6. Use of Public Funds and Property. The Council shall be empowered to
utilize for its purposes, public and/or private funds, property and other
resources received from the Members and/or from other sources. Where
applicable, the Governing Board of the Council may permit one or more of
the Members to provide in-kind services, including the use of property, in
lieu of devoting cash to the funding of the Council's activities.
Section 7. Functioning of Governing Board.
Z1. Voting and Participation. Through its Governing Board Representative,
each Member may cast only one vote for each issue before the Governing
Board. An Alternate Governing Board Representative may vote in the
proceedings of the Governing Board only in the absence of that Member's
Governing Board Representative. A Governing Board Representative or
Alternate Governing Board Representative seated on the Governing Board
shall be entitled to participate and vote on matters pending before the
Governing Board only if such person is physically present at the meeting of
the Governing Board and if the Member which that Governing Board
Representative or Alternate Governing Board Representative represents is
not on inactive status (as defined in Section 21.b of this Agreement).
b. Proxy Voting. No absentee ballot or proxy shall be permitted.
C. Quorum. A quorum of the Governing Board shall consist of not less than
fifty percent (50%) plus one (1) of its total voting membership (as defined
in Section 21.b of this Agreement).
d. Committees. As needed, the Governing Board may create permanent or ad
hoc advisory committees to give advice to the Governing Board on such
matters as may be referred to such committees by the Governing Board. All
committees shall have a stated purpose before they are formed. Standing
committees shall remain in existence until they are dissolved by the
Governing Board. Ad hoc committees shall be dissolved upon completion
of their designated functions. Committees, unless otherwise provided by
law, this Agreement, the Bylaws or by direction of the Governing Board,
may be composed of representatives to the Governing Board and
nonrepresentatives to the Governing Board.
e. Actions. Actions taken by the Governing Board shall be by not less
than fifty percent (50%) plus one (1) of the voting representatives of the
Governing Board that are present with a quorum in attendance, unless by a
F
provision of applicable law, this Agreement, the Bylaws or by direction of
the Governing Board, a higher number of votes is required to carry a
particular motion.
Section 8. Duties of the Governing Board. The Governing Board shall be deemed, for
all purposes, the policy making body of the Council. All of the powers of
the Council, except as may be expressly delegated to others pursuant to the
provisions of applicable law, this Agreement, the Bylaws or by direction of
the Governing Board, shall be exercised by and through the Governing
Board.
Section 9. Roberts Rules of Order. The substance of Roberts Rules of Order shall
apply to proceedings of the Governing Board, except as may otherwise be
provided by provisions of applicable law, this Agreement, the Bylaws or by
direction of the Governing Board.
Section 10. Meetings of Governing Board. The Governing Board shall, by means of the
adoption of Bylaws, establish the dates and times of regular meetings of the
Governing Board. The location of each such meeting shall be as directed
by the Governing Board.
Section 11. Election of Chair and Vice -Chairs. The Chair of the Governing Board shall
conduct all meetings of the Governing Board and perform such other duties
and functions as required of such person by provisions of applicable law,
this Agreement, the Bylaws or by direction of the Governing Board. The 1st
Vice -Chair shall serve as Chair in the absence of the Chair and shall
perform such duties as may be required by provisions of applicable law, this
Agreement, the Bylaws, or by the direction of the Governing Board or the
Chair. The 2nd Vice -Chair shall serve as Chair in the absence of the Chair
and the 1St Vice -Chair and shall perform such duties as may be required by
provisions of applicable law, this Agreement, the Bylaws, or by the
direction of the Governing Board or the Chair. In addition, the 2nd Vice_
Chair shall supervise the Treasurer in the performance of the duties
assigned to him or her by Section 14 of this Agreement.
A Governing Board Representative shall be elected annually to the position
of Chair of the Governing Board, a second Governing Board Representative
shall be elected to the position of lst Vice -Chair of the Governing Board
and a third Governing Board Representative shall be elected to the position
of 2nd Vice -Chair of the Governing Board, at the first regular meeting of the
Governing Board held in June of each calendar year. The terms of office of
6
the Chair, Is' Vice -Chair and 2nd Vice -Chair shall commence on July 1 and
expire of the succeeding June 30.
If there is a vacancy, for any reason, in the position of Chair, 1S` Vice -Chair
or 2nd Vice -Chair, the Governing Board shall forthwith conduct an election
and fill such vacancy for the unexpired term of such prior incumbent.
Section 12. Executive Director. The Governing Board may appoint by a vote of fifty
percent (50%) plus one (1) of the total voting membership a qualified
person to be Executive Director, on any basis it desires including, but not
limited to, a contract or employee basis. The Executive Director shall be
neither a Governing Board Representative, nor an Alternate Governing
Board Representative, nor an elected official of any Eligible Public Entity
(as defined in Section 21(c) of this Agreement). The Executive Director
shall be the chief administrative officer of the Council. The Executive
Director shall receive such compensation as may be fixed by the Governing
Board. The Executive Director shall serve at the pleasure of the Governing
Board and may be relieved from such position at any time, without cause,
by a vote of fifty percent (50%) plus one (1) of the total voting membership
of the Governing Board taken at a regular, adjourned regular or special
meeting of the Governing Board. The Executive Director shall perform
such duties as may be imposed upon that person by the provisions of
applicable law, this Agreement, the Bylaws, or by the direction of the
Governing Board.
Section 13. Designation of Treasurer and Auditor. The Governing Board shall, in
accordance with applicable law, designate a qualified person to act as the
Treasurer of the Council. The compensation, if any, of a person or persons
holding the office of Treasurer shall be set by the Governing Board.
Section 14. Duties of Treasurer and Auditor. The person holding the position of
Treasurer of the Council shall have charge of the depositing and custody of
all funds held by the Council. The Treasurer shall perform such other
duties as may be imposed by provisions of applicable law, including those
duties described in Section 6505.5 of the Government Code, and such
duties as may be required by the Governing Board. The Governing Board
may engage a qualified person to assist the Treasurer in the performance of
his or her duties..
Section 15. Designation of Other Officers and Employees. The Governing Board may
appoint or employ such other officers or employees as it deems appropriate
and necessary to conduct the affairs of the Council.
Section 16. Obligations of Council. The debts, liabilities and obligations of the Council
shall be the debts, liabilities or obligations of the Council alone. No
Member of the Council shall be responsible, directly or indirectly, for any
obligation, debt or liability of the Council, whatsoever.
Section 17. Control and Investment of Council Funds. The Governing Board shall
adopt a policy for the control and investment of its funds and shall require
strict compliance with such policy. The policy shall comply, in all respects,
with all provisions of applicable law.
Section 18. Implementation Agreements. When authorized by the Governing Board,
affected Members may execute an Implementation Agreement for the
purpose of authorizing the Council to implement, manage and administer
area -wide and regional programs in the interest of the local public welfare.
The costs incurred by the Council in implementing a program, including
indirect costs, shall be assessed only to those Members who are parties to
that Implementation Agreement.
Section 19. Term. The Council created pursuant to this Agreement shall continue in
existence until such time as this Agreement is terminated. This Agreement
may not be terminated except by an affirmative vote of not less than fifty
percent (50%) plus one (1) of the then total voting membership of the
Governing Board.
Section 20. Application of Laws to Council Functions. The Council shall comply with
all applicable laws in the conduct of its affairs, including, but not limited to,
the Ralph M. Brown Act (Section 54950 et seq. of the Government Code.)
Section 21. Members.
a. Withdrawal. A member may withdraw from the Council by filing its
written notice of withdrawal with the Chair of the Governing Board 60 days
before the actual withdrawal. Such a withdrawal shall be effective at 12:00
o'clock a.m. on the last day of that 60 -day period. The withdrawal of a
Member shall not in any way discharge, impair or modify the voluntarily -
assumed obligations of the withdrawn Member in existence as of the
effective date of its withdrawal. Withdrawal of a Member shall not affect
the remaining Members. A withdrawn Member shall not be entitled to the
return of any funds or other assets belonging to the Council, until the
effective date of termination of this Agreement, except that a withdrawn
Member shall be entitled to the balance of the annual dues paid for the year
s
by that Member which were intended for the remaining part of that year.
Withdrawal from any Implementation Agreement shall not be deemed
withdrawal from the Council.
lb. Total Voting Membership/Inactive Status. The total voting membership
shall consist of all Members, except those that have withdrawn or are on
Inactive Status. A Member will be placed on Inactive Status if either of the
following events occurs:
(1) Non -Payment of Dues. If a Member fails to pay dues within three
months of the annual dues assessment as required under Section 23
of this Agreement and the Bylaws, and after a 30 -day written notice
is provided to that Member, the Member shall be deemed to be
suspended from this Agreement and the Council. When a Member is
suspended, no representative of that Member shall participate or vote
on the Governing Board. Such a Member shall be readmitted only
upon the payment of all dues then owed by the Member, including
dues incurred prior to the suspension and during the suspension.
(2) Failure to Attend Meetings. If a Member is not represented by its
Governing Board Representative or Alternate Governing Board
Representative for three consecutive regular meetings of the
Governing Board, that Member will be placed on Inactive Status
until such time as its Governing Board Representative or Alternate
Governing Board Representative next attends a regular meeting of
the Governing Board.
C. Admitting Eligible Public Entities. Eligible public entities whose names are
set forth on Exhibit C to this Agreement ("Eligible Public Entities") shall be
admitted to the Council by 1) adopting this Agreement by a majority vote of
the legislative body of the Eligible Public Entity and 2) properly signing this
Agreement. An Eligible Public Entity may be admitted regardless of
whether it adopted and signed this Agreement before or after the Effective
Date (as defined in Section 28 of this Agreement). No vote of the
Governing Board shall be required to admit an Eligible Public Entity.
d. Admitting Additional Members. Additional Members who are not Eligible
Public Entities may be admitted to the Council upon an affirmative vote of
not less than fifty percent (50%) plus one (1) of the total voting membership
of the Governing Board provided that such a proposed new Member is a
city whose jurisdiction, or part thereof, lies immediately adjacent to one or
6
more of the Eligible Public Entities. Admission shall be subject to such
terms and conditions as the Governing Board may deem appropriate.
Section 22. Non -Interference with Function of Members. The Governing Board shall
not take any action that constitutes an interference with the exercise of
lawful powers by a Member of the Council.
Section 23. Limitation of Liability. All agreements entered into by the Council shall
contain a limitation of liability provision, providing that, except as
voluntarily assumed by a particular Member, Members shall not be liable to
employees, contractors and other third parties.
Section 24. Dues of members. The Members of the Council shall be responsible for the
payment to the Council, annually, of dues in the amounts periodically
budgeted by the Governing Board, as and for the operating costs of the
Council ("Dues"), as provided in the Bylaws.
Section 25. Disposition of Assets. Upon termination of this Agreement, after the
payment of all obligations of the Council, any assets remaining shall be
distributed to the Members in proportion to the then obligation of those
Members' obligation to participate in the funding of the Council.
Section 26. Amendment. This Agreement may be amended at any time with the
consent of two-thirds (2/3) of all of the legislative bodies of the Members.
Section 27. Incorporation by Reference. Each Exhibit to this Agreement is incorporated
into the agreement by this reference, as though it were fully set forth in the
body of the agreement.
Section 28. Effective Date. The effective date ("Effective Date") of this Agreement
shall be the first day of the first month following the date on which two-
thirds (2/3) of the legislative bodies of the Members adopt and sign this
Agreement.
That the Members of this Agreement have caused this agreement to be executed on
their behalf, respectively, as follows:
Mayor, City of
Mayor, City of
Date: Date:
10
ATTEST: ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Mayor, City of
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Mayor, City of
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
ii
City Clerk
APPROVED AS TO FORM:
City Attorney
Mayor, City of
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Mayor, City of
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
12
City Attorney
EXHIBIT A
[List of Member Agencies]
13
EXHIBIT B
[List of Member Agencies in Four Corners JPA]
14
EXHIBIT C
[List of Eligible Public Entities]
15
BYLAWS
FOUR CORNERS ASSOCIATION OF GOVERNMENTS
Preamble
The Four Corners Association of Governments (the "Council") is an agency voluntarily
established by its Members pursuant to a Joint Powers Agreement ("Agreement") for the purpose
of providing a vehicle for the Members to engage in regional and cooperative planning and
coordination of government services and responsibilities to assist the Members in the conduct of
their affairs. In addition, the Council will provide a regional organization for the review of
federal state, and/or regional projects and studies that involve the use of federal state and/or
regional funds, in various forms.
It is the express intent of its Members that the Council shall not possess the authority to compel
any of its Members to conduct any activities or implement any plans or strategies that they do
not wish to undertake (except for the payment of dues). The goal and intent of the Council is one
of voluntary cooperation among cities, counties, special districts and other governmental
agencies for the collective benefit of their constituents in the Four Corners subregion.
Article I - Definitions
The terms "Agreement," "Alternate Governing Board Representative," "Council," "Governing
Board," and "Governing Board Representative," as used in these Bylaws are defined in the
Agreement and those definitions are incorporated by reference. The term "elected official" as
used in these bylaws means the mayor and the city councilmembers of the city members, the
members of the boards of supervisors of the county members, the elected members of the boards
of trustees of special district Members and the members of the governing bodies of other agency
Member;.
Article H - Membership and Representation
A. Membership. Members shall withdraw from or be admitted to the Council in
accordance with Section 21 of the Agreement.
B. Representation.
The Governing Board Representative and alternate Governing Board
Representatives for a Member shall be designated in writing by that
Member's legislative or governing body or its mayor if the mayor is so
authorized by the Member's charter, ordinances or rules.
17
2. Names of Governing Board Representatives and Alternate Governing
Board Representatives shall be communicated in writing to the Governing
Board by the appointing Member.
3. Governing Board Representatives and Alternate Governing Board
Representatives shall serve until a -successor is appointed, so long as they
otherwise remain eligible.
4. Only representatives from Members that are not on inactive status are
eligible to participate and qualified to vote on the governing board and its
committees.
18
Article I1"I - Governing Board
A. Powers and Duties. The powers and duties of the Governing Board, subject to the
limitations of applicable law, the Agreement and these Bylaws, shall include:
All of the powers of the Council provided in Section 4 of the Agreement
except as may be expressly delegated to others pursuant to the provisions of
the Agreement, these Bylaws or the direction of the Governing Board shall
be exercised by and through the Governing Board.
2. Making policy decisions and determining policy matters for the Council.
3. Conducting the affairs of the Council.
4. Appointing, fixing the compensation of and removing an Executive
Director and other staff of the Council.
5. Annually reviewing the proposed Council budget and assessment schedule
and adopting an annual budget and an assessment schedule.
6. Appointing standing committees and, if necessary, ad hoc committees to
study specific problems, programs, or other matters the Council has
approved for study.
7. Acting upon policy recommendations, including policy recommendations
from committees.
B. Meetings
Regular meetings of the Governing Board shall be held monthly. Special
meetings of the Governing Board may be called by the chair. All meetings
shall be called and conducted, and an agenda posted, in accordance with the
Ralph M. Brown Act (Government Code Sections 54950 et seq. ), as it now
exists or may hereafter be amended. The official agenda for each meeting
shall be posted by the clerk of the public agency in whose jurisdiction the
meeting is scheduled to take place. Clerks of other Members will be
provided a copy of the agenda and are encouraged to post the agenda at
their official posting location so as to assure widespread notice of the
meetings.
2. The time and date of regular meetings of the Governing Board shall be _
Thursday of the month at PM. The location of each meeting shall be
determined the preceding month or by standing order of the Governing
Board.
Council committees shall meet on the call of their chair or as otherwise
provided herein and in compliance with applicable law.
19
C. Voting. Voting on the Governing Board shall be conducted as prescribed in the
Agreement. Voting may be either by voice or roll call vote. A roll call vote shall
be conducted upon the demand of participating Representatives, or at the
discretion of the Chair.
Article IV- Executive Director
If an Executive Director is appointed by the Governing Board, the powers and duties of the
Executive Director shall be:
A. Subject to the authority of and as directed by the Governing Board, to administer
the affairs of the Council.
B. Subject to the authority of and as directed by the Governing Board, to appoint
direct and remove all employees of the Council and to retain consultants.
C. Annually to prepare and present a proposed budget to the Governing Board and to
control the approved budget.
D. To serve as the Secretary of the Council.
E. To attend the meetings of the Governing Board.
F. To perform such other and additional duties as the Governing Board, these Bylaws,
the Agreement or applicable law may require.
G. To serve as Custodian of Records of the Council.
In the event no Executive Director is appointed by the Governing Board, the Chair shall perform
the duties set forth in subparagraphs A, B, C, and F, above, and shall appoint a Secretary of the
Council.
Article V - Officers and Employees
A. Chair and Vice Chair. The Chair of the Governing Board shall conduct all meetings
of the Governing Board and perform such other duties and functions as required of
such person by provisions of applicable law, this Agreement, the Bylaws or by the
direction of the Governing Board. The Vice Chair shall serve as Chair in the
absence of the Chair and shall perform such duties as may be required by
provisions of applicable law, this Agreement, the Bylaws, or by the direction of the
Governing Board or the Chair. At the first regular meeting of the Governing
Board, a Governing Board Representative shall be elected to the position of Chair
by the Governing Board, and a different -Governing Board Representative shall be
elected to the position of Vice Chair of the Governing Board. The terms of office
of the Chair and Vice Chair elected at the first regular meeting of the Governing
20
Board shall continue through the first July 1 of their terms and expire on the second
July 1, and elections to determine their successors shall not be held until the first
regular meeting of the May preceding the second July 1. Thereafter, a Governing
Board Representative shall be elected annually to the position of Chair, and a
different Governing Board Representative shall be elected to the position of Vice
Chair of the Governing Board at the first regular meeting of the Governing Board
held in May of each calendar year. The terms of office of the Chair and Vice Chair
shall commence the July 1 of that calendar year and expire on the following July 1.
If there is a vacancy, for any reason, in the position of Chair or Vice Chair, the
Governing Board shall forthwith conduct an election and fill the vacancy for the
unexpired term of such prior incumbent
B. Secretary. The Executive Director shall be the Secretary of the Council and shall
have no vote on the Governing Board. In the event no Executive Director is
appointed by the Governing Board, the Chair shall appoint as Secretary such other
person as it deems fit. The Secretary shall keep a record of all proceedings and
perform the usual duties of such office.
C. Treasurer and Auditor Pursuant to Section 13 of the Agreement, the Governing
Board shall designate a Treasurer of the Council. The Treasurer shall possess the
powers to and shall perform those functions required by Government Code sections
6505 and 6505.5 and all other applicable laws and regulations, including any
subsequent amendments thereto, the Agreement, these Bylaws or by the direction
of the Governing Board. The Treasurer shall have custody of the funds and shall
provide for strict accountability thereof in accordance with Government Code
Section 6505.5 and other applicable laws. Pursuant to Government Code Section
6505.6, the Governing Board may appoint a qualified person to assist the Treasurer
in the performance of its duties. The Treasurer shall annually cause an independent
audit to be made by a certified public accountant or public accountant in
accordance with Government Code sections 6505 and 6505.6.
D. Additional Officers and Employees. The Governing Board shall have the power to
authorize such additional officers and employees as may be appropriate. Such
officers and employees may also be, but are not required to be, officers and
employees of the individual Members. None of the officers, agents, or employees
appointed by the Governing Board shall be deemed, by reason of their employment
by the Governing Board, to be employed by any of the Members or, by reason of
their employment by the Governing Board, to be subject to any of the requirements
of such Members.
E. Bonding requirement. The governing board shall designate the officers or persons
having charge of, handling, or having access to any property of the council who
shall be required to file an official bond with the governing board. The amount of
any such bond shall be established by the governing board. Should the existing
bond or bonds of any such officer be extended to cover the obligations provided
herein, said bond shall be the official bond required herein. The premiums on any
21
such bonds attributable to the coverage required herein shall be appropriate
expenses of the Council.
F. Status of Members' Officers and Employees. As provided in Government Code
Section 6513, all of the privileges and immunities from liability and other benefits
that apply to the activity of officers, agents, or employees of any of the Members
when performing their respective functions within the territorial limits of their
respective public agencies shall apply to them while engaged in the performance of
any of their fractions and duties extraterritorially under this Agreement.
Article Vl — Managers Advisory Body
The governing board shall receive and consider recommendations collectively made from time to
time by the Members' city managers, county administrators and district and other public agency
executive directors.
Article VII - Standing and Ad Hoc Committees
A. Formation of Committees. The Governing Board may establish Standing and Ad
Hoc Committees. The Standing and Ad Hoc Committees shall be for the purpose
of developing recommendations to the Governing Board.
All Standing and Ad Hoc Committees shall have a written statement of
purpose, and the Ad Hoc Committees shall in addition have a written
statement of charges, before they are formed.
2. Ad hoc Committees shall have a term not to exceed one year in duration.
The Chair shall recommend, and the Governing Board shall appoint by a
vote of fifty percent (50%) plus one (1), the members to the standing and ad
hoc committees. Members to the standing and ad hoc committees shall be
appointed for one year terms, or until the committee is dissolved, whichever
occurs first. In making recommendations for members to the standing and
ad hoc committees, the Chair shall consider regional representation. Any
elected official from a member city is eligible for appointment to a standing
or ad hoc committee.
4. A quorum of a standing or ad hoc committee shall be four elected officials,
unless otherwise provided by the Governing Board.
Actions may be taken by standing and ad hoc committees by a majority of
those members present and qualified to vote.
6. All standing or ad hoc committees shall be chaired by an elected official
from a Member.
22
7. The meetings of standing committees shall be held in accordance with the
Ralph M. Brown Act (California Government Code sections 54950 et seq.)
B. Steering Committee. A Steering Committee is hereby established as a Standing
Committee of the Governing Board.
The Steering Committee shall be composed of the Chair, 1St Vice -Chair, 2nd
Vice -Chair, the Immediate Past Chair of the governing board, the Chair of
each standing committee or a designee appointed by the committee chair,
and such employees/contractors of the Council and staff members of
Members as are designated by the Governing Board, provided that non-
elected employees/contractors of the Council and staff members of
Members shall serve ex -officio and shall not have a vote. Any board
member or alternate who attends a steering committee meeting shall be able
to vote at the meeting which they attend as long as there is no more than
one vote cast per Member.
2. The Steering Committee shall have the authority and duty to:
a. Formulate the agendas for the meetings of the Governing Board;
b. Oversee the day-to-day business of the Council, monitor the
progress of ongoing contracts and provide direction to the staff of
the Council;
C. Approve payment of bills for receipt of goods and services within
the approved annual budget;
d. Make recommendations to the Governing Board regarding the work
programl budget, positions to be taken on issues, contracts and all
other matters within the jurisdiction of the Council;
Evaluate Council staff,
f. Monitor the function of all Council committees; and
g. Receive regular reports from outside agencies.
A quorum of the Steering Committee shall be a minimum of four elected officials from
those named in paragraph B 1.
4. Regular meetings of the Steering Committee shall be held monthly. Special
meetings of the Steering Committee may be called by the chair. All
meetings shall be called and conducted, and an agenda posted, in
accordance with the Ralph M. Brown Act (Government Code Sections
54950 et seq. , as it now exists or may hereafter be amended. The official
agenda for each meeting shall be posted by the city clerk of the city in
whose jurisdiction the meeting is scheduled to take place.
23
Article VIII General Assembly
24
A General Assembly may be called by the Chair of the Governing Board at any time to discuss issues and make
recommendations to the Governing Board. All elected officials of the legislative bodies of all Members shall be
members of the General Assembly. The General Assembly is not required to meet. The Chair of the Governing
Board shall be the chair of the General Assembly.
Article IX - Budgets, Dues and Disbursements
A. Annual Budget. The Governing Board shall adopt a Budget annually prior to July 1 of each
calendar year. A vote of two-thirds (2/3) of the total voting membership of the Governing Board
is, required to adopt or amend a Budget.
B. Budget Amendments. The Governing Board may at any time amend the budget to incorporate
additional income and disbursements that might become available to the Council for its purposes
during a fiscal year.
C. Fiscal Year. The Council shall be operated on a fiscal year basis beginning on July 1 of each
year and continuing through the succeeding June 30.
D. Accounts. All funds shall be placed in appropriate accounts and the receipt transfer, or
disbursement of such funds shall be accounted for in accordance with generally accepted
accounting principles applicable to governmental entities and pursuant to Government Code
Section 6505 and any other applicable laws. There shall be strict accountability of all funds. All
revenues and expenditures shall be reported to the Governing Board.
E. Expenditures Within Approved Annual Budget. The Steering Committee is authorized to make
expenditures on behalf of the Council. All expenditures shall be made within the approved
budget. No expenditure in excess of those budgeted shall be made without the approval of a
majority of a quorum of the Governing Board.
F. Audit. The records and accounts of the Council shall be audited annually by an independent
certified public accountant or public accountant, in compliance with Government Code sections
6505.5 - 6505.6, and copies of such audit report shall be filed with the County of Los Angeles
Auditor, the State Controller and each party to the Council no later than fifteen (15) days after
receipt of said audit by the Governing Board.
G. Dues. The Members of the Council shall be responsible for the payment to the Council annually,
of dues and the amounts periodically budgeted by the Governing Board, as and for the operating
costs of the Council ("Dues"). Sixty (60) days notice shall be provided to Members of the date
of the meeting at which any increase in the Dues is to be determined for the following year. If an
increase in dues is proposed from the previous year, an affirmative vote of two-thirds (2/3) of the
total voting membership of the Governing Board is required to set the new dues.
H. Reimbursement of Funds. Grant funds received by the Council from any federal state, or
regional agency to pay for budgeted expenditures for which the Council has received all or a
portion of said funds from the parties hereto shall be used as determined by the Governing
Board.
25
Article X - Amendments
Amendments to these Bylaws may be proposed by a Governing Board Representative. The Amendment shall
be submitted to the Governing Board at a meeting at least one month prior to the meeting at which the
Amendment is voted upon. A vote of two-thirds (2/3) of the total voting membership of the Goveming Board is
required to adopt an Amendment.
26
CITY COUNCIL
Agenda # 8.2
Meeting Date :May 15, 2007
AGENDA REPORT
TO: Honorable Mayor and Members,,of the City Council
VIA: James DeStefano, City Man e ,
TITLE: APPROVE TRAFFIC CALMING CONCEPT PLAN ALONG SUNSET
CROSSING ROAD BETWEEN DIAMOND BAR BOULEVARD AND
PROSPECTORS ROAD AND ON PROSPECTORS ROAD BETWEEN
SUNSET CROSSING ROAD AND GOLDEN SPRINGS DRIVE AND
AUTHORIZE STAFF TO PROCEED WITH THE PREPARATION OF DESIGN
PLANS
RECOMMENDATION:
Approve concept and authorize staff to proceed with the preparation of design plans.
FINANCIAL IMPACT:
There is no fiscal impact related to the adoption of this resolution.
BACKGROUND/DISCUSSION:
The proposed traffic calming concept plan is designed to address traffic concerns in the
northwest residential area of the City which currently receives a significant amount of "cut -
through" traffic from commuters attempting to avoid congestion at the State Route (SR) 57/60
Interchange. Due to the traffic levels and speeds on Sunset Crossing Road and Prospectors
Road, protection of pedestrian and driver safety is a priority.
Staff had originally considered the speeding and cut -through traffic concerns in the
Sunset Crossing and Prospectors Road Neighborhood in 2005. At that time, two (2)
workshops were held with this neighborhood to determine their concerns and receive
their comments on a number of proposed traffic calming solutions. Subsequently, staff
proceeded with the application process to obtain federal grant funding for this effort and
received notice in 2006 that the subject project would receive the requested federal funds
of $220,000.
In March and April 2007, staff revisited the Sunset Crossing and Prospectors Road
Neighborhoods to present the prior traffic calming concepts and to incorporate any new
information that residents could offer. Additional baseline traffic data was also collected
to supplement the speed and volume data collected in 2005. Based on input from
residents, a proposed plan was developed to avoid overly restrictive measures while
maximizing benefits. The proposed plan utilizes a combination of landscaped median
islands, curb extensions, and bulges to provide the desired reduction in speed and
volume;. The attached presentation from the April 2007 neighborhood meeting contains
a detailed summary of the proposed traffic calming devices.
Following the April 2007 neighborhood meeting, an informational flyer (see attached) was
also sent to the entire neighborhood (approximately 1,300 residents) to inform any
residents who were not able to attend the workshops of the improvements. The flyer
provided the opportunity for further comment from the residents and also invited them to
attend the May 10, 2007, Traffic and Transportation Commission Meeting and the May
15, 2007, City Council Meeting if they wanted to offer any further public comment on the
proposed concept.
Concurrence for the proposed traffic calming concept is expected from the Traffic and
Transportation Commission. If approved by the Council, the concept will move into the
design stage. Once the design is complete, all neighborhood residents will be notified via
mail of the final design and the opportunity to view the design prior to City Council award
of the construction contract. After the traffic calming devices are installed and operational
for a six: (6) month period, traffic data will be collected and compared with baseline traffic
conditions to determine the effectiveness of the devices.
PREPARED BY:
Rick Yee, Senior Engineer Date Prepared: May 7, 2007
REVIEWED
David G.Liu, Director of Public Works
Attachments: NTMP Informational Flyer
April 2007 NTMP Presentation
2
City of Diamond Bar
Sunset Crossing and Prospectors Rd.
Proposed Improvements
m
horyoctas Roatl
The proposed plan will he presented
to the City's Traffic and Transportation
Commission on Thursday, May 10,2007
and to the City Council for approval on
Tuesday, May 15, 2007. �ti1eetin ;s are
held at the AQMD/Government Canter
Auditorium, 21865 Copley Dr. Both
meetings are open to the public it you
wish to address either the Commission
or the Council on this nutter. For more
information, call 909.839.7040.
City of Diamond Bar
Sunset Crossing and Prospectors Rd.
Proposed Improvements
r
The proposed plan will be presented
to the City's Traffic and Transportation
Commission on Thursday, May 10,2007
and to the City Council for approval on
Tuesday, May 15, 2007. Meetings are
held at the AQMD/Government Center
Auditorium, 21865 Copley Dr. Both
meetings are open to the public if you
wish to address either the Commission
or the Council on this matter. For more
information, call 909.839.7040.
tuapisa-� luaaan:)
S9/-16 VD 'JEg puoweiQ
aniaa A@ Ido:) SZSIZ
JuawtaudaQ slioM D!19nd
peg puow-eiQ }o AID
I'Yeig 'itllliornooa i rarric management rrugra m
The City of Diamond Bar has been working with residents within your neighborhood to address
s eedin and cut -through traffic along Sunset Crossing and Prospectors Road. Most recently
two (2) neighborhood meetings were held in March and April to discuss proposed traffic calming
devices. After hearing your neighborhood concerns and incorporating these into the proposed
plan, we are ready to move to the next step with the proposed improvements shown herein.
LOOK INSIDE TO SEE WHAT'S COMING TO
YOUR NEIGHBORHOOD!
The full presentation of the proposed plan can be accessed on the City of Diamond Bar's website
at www.cityofdiamondbar.com. Further comments on the proposed plan, can be provided via e-
mail at PublicWorks@ci.diamond-bar.ca.us or via US mail at City of Diamond Bar, Public Works
Department, 21825 Copley Drive, Diamond Bar, CA 91765. All written comments must be
received prior to 5 p.m., May 10, 2007. For more information, call 909.839.7040.
►;;R.. 111 :7
fjj ,a
y<.
Presentation to:
Sunset Crossing &
Prospectors Road Area Residents
Diamond Bar NTMP
April 23, 2007
z me
OND BSfi!�
4 Present the Proposed NTMP Plan for
review.
�o Discuss opportunities and constraints
%o Review the next steps and course of action
O
Y OF
''off DIAMOND BAR
Mt C.".,
Let's take a closer look...
;
;
i
i
Let's take a closer look...
DI,1►tO�D B�1R` • � • . .
Workshops were held in 2005.
Issues/problems were identified.
Tools/solutions were presented for your
consideration.
Meeting participants provided us with their
ideas.
Obtained Federal Funds to construct
measures.
On March 1 St 2007 we presented the draft
plan.
We have reviewed all that input and
developed a final NTMP plan.
E!"""f)TN0ND BA LM111111111
4� �7-1_� - •• ��• .�- - ' ••
0
Community \ `\,4 o,. CITY OF
\o DIAMOND BAR
Al �a
a oy `Sab
2°tea ��a Mt. Calvary
■ Lutheran School
Cut -through traffic on Sunset
Crossing and Prospectors.
�e
Speeding on Prospectors.
Challenging pedestrian
0
environment on Prospectors
Lack of enforcement of traffic
0
laws.
Keep trucks out of the
a
0
Community \ `\,4 o,. CITY OF
\o DIAMOND BAR
Al �a
a oy `Sab
2°tea ��a Mt. Calvary
■ Lutheran School
V M:...• �M• ` Y •.: �Y
a
City of Diamond Bar
Neighborhood Traffic Management Program
a�c0�
d o`' ab
Q`�a �,7a Mt. Calvary
■ Lutheran School
�a
. Don'tpushRd.
pm from one
s
po��ah • !
street to another.
C, eop
°
2. Be cost effective
Pa\o o
o
a
3. Start slowly .
pa�o�\�0
4. Manage the
:E o
a o
problem - don't
o
Go�ag�
create one!
a
CITY OF
DIAMOND BAR
a�c0�
d o`' ab
Q`�a �,7a Mt. Calvary
■ Lutheran School
►IOt'D B�1 L
` eaz
City of Diamond Bar
Neighborhood Traffic Management Program
We considered all of your
issues, comments and
suggestions in the formulation
of a plan.
City of Diamond Bar
Neighborhood Traffic Management Program
Based on input received from residents at
previous meetings and discussions with
the City, we have developed a plan for
implementation.
We have avoided overly restrictive
measures.
We have focused on maximum benefit for
minimum inconvenience.
a
„DTl.I OND RA
No Left -Turn - AM Peak
ul ��ru i t Medians (No Pedestrian Crossing)
City of Diamond Bar
Neighborhood Traffic Management Program
These were
the tools we
decided to
focus on...
No Right -Turn -AM Peak
ifiill}ilV� Seed Cushions
0 Highly Restrictive 0 Fairly Restrictive O Not Restrictive
LEGEND
Bulges/Curb Extensions
Q Median Island
Striped Parking Lane
Sunset
City of Diamond Bar
Neighborhood Traffic Management Program
DrCreek Ra
Rock RiverQ
r
O N
0
0 0
o
C
CL
NJ
Oeoo�
ar Rd.
LEGEND
Bulges/curb Extensions
® Median Island
Sunset
0
X
I
O�
a�0
Ge
vt��O
w -0
Crossing Rd.
u Creole
�d
Rock Rivor4r
0
O
N
CD
0
0
u�
I
N
3
O
77
CD
0
0
0
C
0_
c�
WA
eGOCar Rd.
Oe
City of Diamond Bar
Neighborhood Traffic Management Program
'install -,
install median
iu might�see _
�,. Install Median M
Islands at
intersection 'Adik
Median could also be
integrated with the
crosswalks if desired
to provide a
pedestrian refuge
BEAVERHEAD DR
`b�
LEGEND
10 Bulges/curb Extensions
Q Median Island
Striped Parking Lane
Sunset
O
Creek
�11�cz
Rock River o
CD
0
0
1
U
Pr
G)
6
N
3
0
X
CD
O
CD
o-
C�
0
C
a
OeG°Cah Rd
4
City of Diamond Bar
Neighborhood Traffic Management Program
,J
CD
O
(D
N
n
(D
CD
N
N
Notify neighborhood residents (via mail) of the
current concept and request comments (April).
Present concept to Traffic and Transportation
Commission for review (May).
Present concept to City Council for approval (May)
Prepare design (June/July).
Notify neighborhood residents (via mail in August)
of the final design and advise residents of the City
Council award of the construction contract
(October).
Measure effectiveness for 6 month period and
evaluate in May 2008.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM. DATE: lG
ADDRESS: 'GZ� c ! PHONE:
ORGANIZATION:
AGENDA #/S U BJ ECT:��z�j
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
4<;dL—,J, l
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: ;a ,r^� '� c -c. DATE:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION
AGENDA #/SUBJECT:
CITY CLERK
fi
Dr. �D 1 l� S QA( DATE: 15 o %
ode_' oy' PHONE: 560-j-q9`C
alr
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK /
FROM: r VDATE:
ADDRESS: PHONE:
ORGANIZATION:
AGENDA #/SUBJECT:
_ , r -- 1 1 4
G t
7
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
TO:
FROM:
ADDRESS:
ORGANIZATION:
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK
61�Ved 6AK yR DATE: fbS/7
e --) PHONE: /,4X, J/�7-3
AGENDA #/SUBJECT: t 16IMOti r � a�s�C Jer"
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature