Loading...
HomeMy WebLinkAbout04/03/2007Okty Council Agendj IT - - IP �I DI�IO�D B�RQ� Tuesday, April 3, 2007 5:30 p.m. — Closed Session CC -8 6:00 p.m. — Study Session CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Mayor Steve Tye Mayor Pro Tem Jack Tanaka Council Member Wen Chang Council Member Ron Everett Council Member Carol Herrera City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City Council are open to the public and are cablecast live on Channel 3. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period, address the Council on any consent calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers, are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak„ the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with access the podium in order to make a public comment. available by providing the City Clerk three business days Please telephone (909) 839-7000 between 7:30 a.m. Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS mobility impairments who cannot Sign language interpretation is ' notice in advance of a meeting. and 5:30 p.m. Monday through Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 F ETING IS BEING BROADCAST LIVE BY TIME -WARNER FOR AIRING ON L 3, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY AINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE SED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON CHANNEL 3, AND IS ALSO AVAILABLE ON THE CITY WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA April 3, 2007 Next Resolution No. 2007-21 Next Ordinance No. 05(2007) CLOSED SESSION: 5:30 p.m. Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54956.8 — Conference with Real Property Negotiators Property Negotiations: Address: Agency Negotiator: Negotiating Party: STUDY SESSION: Portion of Lot 13, Tract No. 3941 and Portion of Lot 3, Tract No. 3941 City Manager Robert R. Reed Family Trust 6:00 p.m., Room CC -8 ► Discussion and Action Regarding the Creation of a Public Safety Sub -Committee. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: 6:30 p.m. Mayor Pastor Jim Price, Diamond Canyon Christian Church ROLL CALL: Council Members Chang, Everett, Herrera, Mayor Pro Tem Tanaka, Mayor Tye APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclaiming April 27, 2007 as Arbor Day. APRIL 3, 2007 PAGE 2 1.2 Proclaiming April, 2007 as Child Abuse Prevention Month. 1.3 Proclaiming April 15-21, 2007 as Recording for the Blind & Dyslexic's, Record-A-Thon Week. 1.4 Proclaiming April, 2007 as DMV/Donate Life California Month. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Presentation by Rick Meza with SCE Regarding Tehachapi Renewable Transmission Project. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk Lcompletion of this form is voluntary) There is a five-minute maximum time limit when addressing the City Council, 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may brief) respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 24th Annual Easter Egg Hunt — Saturday, April 7, 2007 — 10:00 a.m. — Pantera Park, 738 Pantera Dr. 5.2 Planning Commission Meeting — April 10, 2007 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 Traffic and Transportation Commission Meeting — April 12, 2007 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.4 City Council Meeting — April 17, 2007 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 City's 18th Birthday Party — Sunday, April 22, 2007 — 11:00 a.m. — 5:00 p.m., Pantera Park, 738 Pantera Dr. APRIL 3, 2007 PAGE 3 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of March 6, 2007 — Approve as Submitted. (b) Regular Meeting of March 6, 2007 — Approve as Submitted. (c) Regular Meeting of March 20, 2007 — Approve as Submitted. 6.2 Parks and Recreation Commission Minutes — Regular Meeting of February 22, 2007 — Receive and File. 6.3 Ratification of Check Register - Approve Check Register dated March 15 through March 28, 2007 totaling $1,075,199.06. Requested by: Finance Department 6.4 Treasurer's Statement - month of February, 2007. Recommended Action: Review and approve. Requested by: Finance Department E5.5 Receive and File Single Audit of Federally Assisted Grant Programs Prepared the City's Finance Department and Diehl, Evans and Company, LLP for the Year Ended June 30, 2006. Recommended Action: Receive and File Requested by: Finance Department 6.6 Rejection of Claim - Filed by Jack Perryman on March 8, 2007. Recommended Action: Deny. Requested by: City Clerk 16.7 Bond Exonerations: (a) Approve Exoneration of Surety Bond No. 6042582 in the Amount of $500,000 Posted by Pulte Home Corp. for Tract 52267 to Complete Landscape and Irrigation Improvements. Recommended Action: Approve. APRIL 3, 2007 PAGE 4 (b) Approve Exoneration of Surety Bond No. 111 3331 7617 in the Amount of $184,923 and Bond No. 111 3331 7666 in the Amount of $671,314 Posted by Standard Pacific Homes for Tract No. 32400 to Complete Landscape and Irrigation Improvements and Rough Grading Improvements. Recommended Action: Approve. Requested by: Public Works Department 6.8 Award Contract to Local Agency Engineering (LAE) Associates, Inc. in the Amount of $18,000 for As -Needed Engineering Services. Recommended Action: Award. Requested by: Public Works Department 6.9 Legislative Sub -Committee Recommendations: (a) Adopt Resolution No. 2007 -XX: Opposing SB 303 (Ducheny), Doubling the Regional Housing Needs Assessment (RHNA) Planning Period From 5 to 10 Years While Requiring Local Agencies to Pre - Zone Their Housing Need for the Entire 10 Year Period. Recommended Action: Oppose. (b) Adopt Resolution No. 2007 -XX: Supporting SB 286 (Dutton) Accelerating the Distribution of Proposition 1B Funds for Local Street and Road Improvements. Recommended Action: Support. (c) Adopt Resolution No. 2007 -XX: Supporting AB 304 (Huff) Requiring All State Licensed Community Care Facilities to File Their Mass Casualty Plans with Local Agencies, Identifying the County of L.A. as a Voting Member. Recommended Action: Support. Requested by: Legislative Sub -Committee APRIL 3, 2007 PAGE 5 6.10 Adopt Resolution No. 2007 -XX: Approving and Adopting the Third Amended and Restated Joint Exercise of Powers Agreement of the San Gabriel Valley Council of Governments. Recommended Action: Adopt. Requested by: City Manager 6.11 Approve A Contract Amendment with Advantec Consulting Engineers for the Design of a New Traffic Signal at Golden Spgs./Racquet Club and Design of Traffic Signal Modifications at Golden Spgs./Brea Canyon Rd. and at Golden Spgs./Diamond Bar Blvd in the Amount of $29,500 Plus a Contingency Amount of $3,000 for Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $32,500. Recommended Action: Approve. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 Consideration of Adoption of Resolution No. 2003-60H Approving Fee Increase for Equipment Rental and Internet Use at the Diamond Bar Center. Recommended Action: Adopt. Requested by: Community Services Department 8.2 Approve Adjustment of City Council Appointments. Recommended Action: Approve. Requested by: Mayor 8.3 Appointments to Planning, Parks and Recreation and Traffic and Transportation Commission by Council Member Everett. Recommended Action: Appoint. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: �l APRIL 3, 2007 PAGE 6 10. ADJOURNMENT: Study Session is MEMORANDUM INTER -OFFICE CORRESPONDENCE _ LAW ENFORCEMENT & TRAFFIC SERVICES PUBLIC SAFETY DEPARTMENT TO: Mayor and City Council VIA: James DeStefano, City Man FROM: Joe Maxey, Lieutenant/David Doy e, Asst. City Manager SUBJECT: Public Safety Sub -Committee DATE: March 29, 2007 In the 1990's the Los Angeles County Sheriff's Department established Public Safety Committees to act as a liaison between the local County Sheriff stations and the unincorporated County areas they served. The Committees were necessary because the unincorporated areas didn't have local elected officials to address local law enforcement issues. The Diamond Bar/Walnut Sheriff station's Public Safety Committee was originally established for this purpose. The Committee included citizens and community leaders from the Rowland Heights and Covina areas selected by the then Station Captain. There was no authority placed with the Committee and the members were informed of law enforcement issues affecting the County areas and how those matters would be resolved. Eventually the Committee was expanded to include the contracted cites of Diamond Bar and Walnut. However, unlike the unincorporated areas of Los Angeles County, Diamond Bar residents have direct contact with City Council members and City staff. Therefore, it is recommended that the City create its own Public Safety Committee and focus the efforts of the Committee on issues affecting the City of Diamond Bar rather than the unincorporated area or issues in the City of Walnut. As proposed, the Diamond Bar Public Safety Sub -Committee would include the following, Mayor, Chairman, Mayor Pro -Tem, Vice -Chairman, along with representatives from the City's Public Safety program such as the Los Angeles County Fire, and Los Angels County Sheriff Departments. Those members would include the area Fire Chief, local Fire Captains, Sheriff's Station Captain, Team Lieutenant, Traffic Sergeant, City Manager, and Assistant City Manager. In addition, representatives of other public safety programs such as the CHP, Animal Control, Code Enforcement, and Red Cross would be invited to participate on an as -needed basis. The Sub -Committee would meet on a quarterly, or as -needed, basis to address public safety matters that come to the attention of City staff or public safety agencies. The Sub-Cornmittee would review the on going efforts in public safety and discuss any matters that could affect or enhance the public safety programs with the City. In addition, the Sub -Committee would review the proposed public safety budgets and make recommendations on public safety staffing and equipment needs. Short presentations could be presented on statistics, efforts in specific areas such as emergency preparedness, homeland security, neighborhood watch, brush clearances, fire suppression, or any matter of significance. This Sub -Committee would be an effective tool in the on going communication between the City Council, Staff, and residents on all aspects on their Public Safety with the City of Diamond Bar. Prepared by: Lt. Joe Maxey and David Doyle Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MARCH 6, 2007 UNAFT STUDY SESSION: M/Tye called the Study Session to order at 5.34 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Chang, Everett, Herrera, MPT/Tanaka and Mayor Tye. Also Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Ryan McLean, Senior Management Analyst; Kimberly Molina, Assistant Engineer; Alfredo Estevez, IS Technician, and Tommye Cribbins, City Clerk. ► UPDATE REGARDING STATE ROUTE 57/60 LONG TERM CONGESTION RELIEF STRATEGY. CM/DeStefano stated that tonight's report was an update and prelude to asking the City Council to take action to engage consultants to work with the City on short and long term congestion relief strategies for SR 57/60. PWD/Liu reported that the SR57/60 interchange is both a local and regional problem. D.B. has made the interchange the City's focus for achieving its regional transportation agenda and goals. Due to the City's geographical location and what is at stake for the City's future, staff's view is that D.B. must make every effort to ensure that decisions made by others work for and not against the interests of the City, its businesses and residences. Steve Brown, Sasaki & Associates stated that while the HOV Project is a good project and an incremental step it has not solved all of the congestion issues. Several projects are pending: 1) Grade Separation Project on Brea Canyon, 2) Concept of adding ramps to the Lemon Ave. Interchange, 3) Grand Avenue Interchange Reconstruction and Upgrade, 4) potential redevelopment of the golf course project and, 5) ongoing project development activities in the Industry Business Center. Each of these projects has been looked at on its own merit. However, no one has stepped back to look at the entire area in a comprehensive manner. The Grand/Lemon Ave. Interchange Projects are moving forward concurrently and are slated to be completed about 2011. The HOV Project is completed. There is an ongoing MTA Goods Movement Study looking at freight movement throughout the area and region. MTA is also looking at physical options for the SR57/60 area and the City would piggyback on what MTA is doing to look at how their projects would or would not solve traffic issues. The Grade Separation Project is scheduled for completion next year. MARCH 6, 2007 PAGE 2 CC STUDY SESSION Mr. Brown reiterated that during the Study Session of November 21, 2006, Council directed staff to come back with a strategy to address the following three items: 1) evaluate the performance of the long-term congestion relief and local access options, 2) develop a phasing scenario that gives confidence to the City and public with respect to the fit of all pieces, and 3) begin to undertake a public outreach program to inform residents and businesses about what is going on. Mr. Brown stated that a key part of the strategy is developing a better analysis tool with respect to D.B.'s interest as it relates to the golf course, circulation along the freeway and in the City in general. He presented a simulation of the conditions and discussed possible mitigation considerations. He suggested that staff should conduct an analysis of the golf course property to determine access and impacts; test a combination of Grand, Lemon and other freeway -related improvements to make sure that they meet the City's needs; partner with local agencies in developing a suitable freeway system that leverages State and F=ederal monies to the best extent possible; maximize developer contributions and determine equity between the agencies that are participating in the process; develop a public outreach program for the Grand/Lemon Project that takes advantage of existing opportunities such as web pages, website, TV and so forth; look at the ultimate freeway solution; look at detailed traffic plans for the construction of Lemon and Grand to minimize impacts; and continue public outreach during real time. Mr. Brown explained that it takes years to develop projects and projects need to be ready when funding becomes available. If the City is not prepared and their projects are not defined they will not be funded. Long term, the City needs to define the ultimate vision for the SR57/60 area, continue developing funding mechanisms for the long-term vision, seek outside funding and record the City's interest as individual freeway projects are constructed. Mr. Brown stated that the bottom line cost for 2006/2007 - $37,000; for 2007/2008 - $57,000 and for 2008/2009 - $70,000 and subsequent years. PUBLIC COMMENTS: Gary Neely stated that the Caltrans' Project to add HOV lanes onto the SR60 from the SR57 through to SR605 is scheduled to commence in the Spring. MTA is involved in the middle of the Fall projects and if there is a project the City wants to move forward with, it may not want to wait. ► UPDATE REGARDING PROPOSED AERA ENERGY DEVELOPMENT PROJECT. CM/DeStefano stated that Aera Energy is interested in developing the acreage between the incorporated cities of D.B. and Brea with a project that included a portion that came before the City Council on December 19, 2006. On that date the City Council approved the pre -annexation agreement, which set forth a MARCH 6, 2007 PAGE 3 CC STUDY SESSION process by which the Council would begin to look at the development opportunities within the area and opportunities that might ultimately benefit the City of D.B. Since that date, the City has been working with Aera and George Basey on the environmental documentation that the City needs. Accordingly, the City has employed under the City Manager's authority, Brad Bullard, as a project manager. Staff is finalizing negotiations with the environmental consultant and plan to bring an environmental impact report -writing consultant, experts that will assist the City in reviewing and packaging the information. Staff is working with Los Angeles and Orange counties to determine who will maintain the lead status in the production of documents and the environmental impact report -writing process as well as, public review and decision-making of the document. CM/DeStefano said he presented the project to WCCA on January 31 and Rowland Heights Coordinating Council on February 6 as it was presented to D.B. CM/DeStefano explained that this is not a public hearing, only a public meeting. In accordance with Council's direction the Council Members are admonished to limit their questions and comments because this is a matter that will come before the Council later in 2007. George Basey stated that the proposed project area contains almost 3000 acres. Property west of the freeway and north of the County boundary lies within the community plan area of the unincorporated community of Rowland Heights. D.B. lies to the north and east of the project. A portion of the property including 300 acres on the east side of the freeway lies within D.B.'s sphere of influence. He used overhead maps to outline the property and the cities it touches. Oil operations on the site date to the late 1800's and there has been cattle grazing even longer. He displayed a series of graphics showing the existing topography and conditions. In general, the oil operations are confined to the lower third of the property (the southwest oilfield zone). He pointed out former Nike Missile sites and an LA Sheriff's communication tower at an elevation of 14,023 (top of the hill). He pointed out a large interior valley that is not generally visible except from on the site. Along the freeway there are east and west facing slopes that have a fair amount of tree resources, Over the past several years Aera has conducted a number of biological surveys to understand the existing plant communities. He advised that the lighter colored area represents the non-native grasses that are primarily related to the years and years of grazing. The green colored areas reflect the trees (walnuts and oaks) that are viewable from the freeway. Multiple years of surveys have found three pairs of gnatcatchers and Aera has designed a project that avoids impacting the gnatcatcher. Mr. Basey said the project proposed is near the Orange County border consisting of residential development, higher density attached and up to 10 acres of commercial, a 20 -acre commercial site at the Brea Canyon interchange area and open space. The project is committed to setting aside more than half of the property as permanent open space with no burden to the taxpayers. In continuing discussions with various community interests it became apparent that MARCH 6, 2007 PAGE 4 CC STUDY SESSION the originally proposed through road was not popular and conflicted with some of the open space planning. As a result the project proposes a maximum of 75 units that would take access onto Harbor Blvd. There is no access being proposed northerly into Rowland Heights from Pathfinder Rd. As a part of an overall plan Aera has been working on a comprehensive resource plan that would address all issues related to the biological impacts downstream. About 200 of the 700 acres in the green area are set aside for development leaving a significant amount of open space for natural habitat. Looking from the north to the south as one travels from D.B. into Orange County the oak woodlands on the east side will remain untouched. Roughly 85% of the view shed along the SR57 will be preserved. Additionally, Aera has pledged to keep the development off of the top of the Nike site ridge top. He showed a copy of the land owned by City of Industry and said his understanding was that it was acquired as open space. Should the City of Industry choose a different land use the area would have to undergo a separate environmental review. Mr. Basey showed a video simulating the project area that showed a significant wildlife corridor running through the area by using the basic limited vegetation and existing topography to create connections through the canyon areas down through the oil field areas. There is a major riparian restoration planned for the one -mile long drainage area that runs through the middle part of the property near the county line where a water treatment basin will be installed. Ultimately, there will be a direct unimpeded connection of wildlife habitat area through the entire project. Mr. Basey explained that one of the other misconceptions is about work that is being done through LA County and in particular with regard to SEATAC. The boundary was done in the 1970's and the shapes shown were done from aerial photographs. There were never any on-site surveys done so the area is somewhat suspect with respect to its current configuration. The SEATAC comments completely ignored the other open space elements of the plan including the wildlife corridor. Mr. Basey concluded that Aera continues to work with D.B. with respect to the 1940 acres outlined in the pre -annexation agreement approved by Council in December 2006 and Aera is committed to further definition of the proposed project with more than half of the land left as permanent open space without burden to the taxpayers and providing a wide range of high-quality housing and shopping in an area where people choose to live. CIVI/DeStefano reiterated that staff continues to work on getting the environmental documentation and has hired a project manager to assist the City in working through all of the components of the project. He further stated that staff is close to recommending that the City enter into a contract with an environmental consultant to bring the City closer to talking about the proposed land uses and staff's ideas about ways in which those land uses could be modified to further produce benefits to the City of D.B. MARCH 6, 2007 PAGE 5 CC STUDY SESSION PUBLIC COMMENTS: None ADJOURNMENT: With no further business to come before the City Council, M/Tye adjourned the Study Session at 6:18 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2007. STEVE TYE, Mayor I. Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MARCH 6, 2007 STUDY SESSION: 5:34 p.m., Room CC -8 ► Update Regarding State Route 57/60 Long -Term Congestion Relief Strategy ► Update Regarding Proposed Aera Energy Development Project Public Comments Study ')ession adjourned at 6:18 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CM/DeStefano reported that during tonight's Study Session Council received updates on the State Route 57/60 long term congestion relief strategy and proposed Aera Energy Development Project. ADMINISTRATION OF OATH OF OFFICE — to newly appointed Council Member Ron Everett by Tommye Cribbins, City Clerk. PLEDGE OF ALLEGIANCE: C/Everett led the Pledge of Allegiance. INVOCATION: Monsignor Loughnane, St. Denis Catholic Church gave the invocation. ROLL CALL: Council Members Chang, Everett, Herrera, Mayor Pro Tem Tanaka, and Mayor Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Linda Magnuson, Finance Director; Ryan McLean, Senior Management Analyst; Rick Yee, Senior Engineer; Kimberly Molina, Assistant Engineer, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Submitted. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 C/Tanaka presented Certificate of Recognition to Guk An Lew in honor of her 100th Birthday. 1.2 C/Herrera proclaimed March 2007 as "American Red Cross Month" and presented Chief Nieto with the Proclamation. MARCH 6, 2007 PAGE 2 CITY COUNCIL BUSINESS OF THE MONTH: 1.3 M/Tye presented City Tile to Dr. Ami Patel and Dr. Carleton Fong, Optometrists, 2771 S. Diamond Bar Boulevard as Business of the Month for March 2007. 1.4 Presentation by Rahul Kumar, Director of Planning, Foothill Transit, regarding the 58 -passenger Silver Streak Bus Line with free WiFi Service; and, update on the progress of Foothill Transit's planned acquisition of MTA Bus Line 684. C/Chang asked what would happen after the September extension for Bus Line 684 expired and what would Foothill Transit's criteria be in deciding whether to keep or abandon the line. Mr. Kumar explained to C/Chang that the normal process is to have staff review the line and if Foothill feels it is a line that can efficiently operate at a certain productivity level staff would then recommend it to the Executive Board. C/Herrera thanked Foothill Transit for looking into possible acquisition of the line. Although MTA was not willing to continue the line they were willing to continue the line until September to allow Foothill Transit time to study the route and make its recommendation. She appreciated that protocol would allow for a seamless transfer for the residents. She asked how D.B. residents could access the Silver Streak. Mr. Kumar responded that line 42 currently travels through D.B. every 30 minutes from about 3:30 a.m. to 11:00 p.m. and connects D.B. residents to the Pomona Regional Transit Center, a main stop for the Silver Streak. Residents would have to transfer in Pomona. M/Tye thanked Foothill Transit for the presentation and for being responsive to the residents of D.B. and their transportation concerns. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Chief Nieto with L.A. County Fire gave a power point presentation regarding the Pantera Eastgate Helipad that offers an unlimited source of water from the adjacent water tanks for fighting fires. Chief Nieto introduced Captains Shawn Green and Battalion Chief Bob Bangler. 3. PUBLIC COMMENTS: Vinod Kashyap, 21452 Chirping Sparrow Rd., thanked Council for the good job in filling the Council vacancy. Nef Cortez, Regional Chamber of Commerce, commended the City Council for accepting the responsibility for filling the Council vacancy and thanked Ron Everett MARCH 6, 2007 PAGE 3 CITY COUNCIL for being willing to step up to the challenge and serve the City. .Jodi Roberto congratulated Mr. Everett and said his was a fine appointment by the City Council. She then went on to announce that The Diamond Bar Republican Women Club will be holding a fundraiser on St. Patrick's Day, Saturday, March 17 at Deane Homes Swim Club, 1010 Overlook Ridge Road from 5:00 p.m. to 10:00 p.m. to raise money for "Homes for Hero's," a Habitat for Humanity project in San Juan Capistrano The cost is $25 per person. Carolyn Elfelt, President, Walnut Unified School District, congratulated Ron Everett, a longtime supporter and friend of the District on his appointment to the City Council. She stated that Mr. Everett is a gentleman and a scholar and she congratulated the City Council on its selection. 4. RESPONSE TO PUBLIC COMMENTS: None Offered. SCHEDULE OF FUTURE EVENTS: 5i.1 Traffic and Transportation Commission Meeting — March 8, 2007 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5•.2 Planning Commission Meeting — March 13, 2007 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 City Council Meeting — March 20, 2007 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.4 State of the City — March 22, 2007 — 6:30 - 8:00 p.m., Diamond Bar Center, 1600 S. Grand Ave. 6. CONSENT CALENDAR: C/Herrera moved, C/Everett seconded to approve the Consent Calendar as presented with C/Everett abstaining from approval of Item 6.1 and C/Chang voting "no" on Item 6.8 and encouraging staff to continue seeking a Planning Director (Item 6.13). Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES 6.1.1 Regular Meeting of February 20, 2007- as corrected. 6.1.2 Adjourned Regular Meeting of February 21, 2007 — as submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of January 23, 2007. MARCH 6, 2007 PAGE 4 CITY COUNCIL 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of January 25, 2007. 6.4 RATIFIED CHECK REGISTER — containing checks dated February 15, through February 28, 2007 totaling $1,195,579.30. 6.5 APPROVED TREASURER'S STATEMENT — month of January 2007. 6.6 APPROVED EXONERATION OF SURETY BOND NO. 6023788 IN THE AMOUNT OF $233,367 AND BOND NO. 6042559 IN THE AMOUNT OF $5,000 POSTED BY PULTE HOME CORP FOR TRACT 52267 TO COMPLETE ON-SITE STREET IMPROVEMENTS AND OFFSITE PUBLIC IMPROVEMENTS. 6.7 APPROVED NOTICE OF COMPLETION FOR THE ILLUMINATED STREET NAME SIGN PROJECT BY POUK & STEINLE. 6.8 APPROVED FOR SECOND READING BY TITLE ONLY, WAIVED FULL READING AND ADOPTED ORDINANCE NO. 01(2007): ADOPTING ZONE CHANGE NO. 2006-02, PLANNED DEVELOPMENT OVERLAY DISTRICT NO. 2006-01 AND MITIGATED NEGATIVE DECLARATION NO. 2006-03 (SCH #2006071129) AND MITIGATION REPORT AND MONITORING PROGRAM CHANGING THE EXISTING ZONING FROM R-1-10,000 TO LOW DENSITY RESIDENTIAL -PLANNED DEVELOPMENT RL -PD) FOR PROPERTY LOCATED AT THE SOUTHERN TERMINUS OF CROOKED CREEK DRIVE (APN NO. 8714-028-003). 6.9 APPROVED AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES, INC. IN THE AMOUNT OF $55,357 FOR HOME IMPROVEMENT PROGRAM ADMINISTRATIVE SUPPORT SERVICES FOR A TOTAL CONTRACT AMOUNT OF $100,000. 6.10 APPROVED APPROPRIATION AND RATIFICATION OF $125,064.50 PAYMENT TO SOUTHERN CALIFORNIA EDISON IN ACCORDANCE WITH THE SETTLEMENT AGREEMENT APPROVED BY THE CITY ON FEBRUARY 6, 2007. 6.11 LANDSCAPE ASSESSMENT DISTRICTS: a) ADOPTED RESOLUTION NO. 2007-13: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2007-08. MARCH 6, 2007 PAGE 5 CITY COUNCIL b) ADOPTED RESOLUTION NO. 2007-14: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2007-08. c) ADOPTED RESOLUTION NO. 2007-15: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2007-08. 6.12 APPROVED AMENDMENT TO GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEM IN THE AMOUNT OF $25,000 FOR A TOTAL CONTRACT AMOUNT OF $70,000 FOR FY 2006-07. 6.13 AUTHORIZED THE CITY MANAGER TO EXTEND A PROFESSIONAL SERVICES AGREEMENT WITH CIVIC SOLUTIONS, INC. TO INCREASE THE CONTRACT AMOUNT BY $40,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $160,000 FOR ON-SITE CONTRACT PLANNING SERVICES. 6.14 AMENDED LAND ACQUISITION AGREEMENT WITH THE CITY OF INDUSTRY FOR PARCEL APN 8269-008-270. 7. PUBLIC HEARINGS: 7.1 CONSIDERATION OF GENERAL PLAN AMENDMENT NO. 2005-01, ZONE CHANGE NO. 2006-03, DEVELOPMENT AGREEMENT 2005-01, SPECIFIC PLAN NO. 2005-01, VESTING TENTATIVE TRACT NO. 63623, CONDITIONAL USE PERMIT NO. 2005-01, DEVELOPMENT REVIEW NO. 2005-27 AND TREE PERMIT NO. 2005-06, PURSUANT TO THE SUBDIVISION MAP ACT, CITY'S SUBDIVISION ORDINANCE (TITLE 21) AND DEVELOPMENT CODE (TITLE 22, SECTIONS 22.22, 22.387, 2248, 2258, 22.60, 22.70 AND 22.62). THE PROPOSED PROJECT CONSISTS OF A 99 -UNIT SINGLE-FAMILY RESIDENTIAL SUBDIVISION, A PUBLIC PARK AND OPEN SPACE AREAS ON APPROXIMATELY 34.52 ACRES, LOCATED ON PROPERTY SOUTH OF LARKSTONE DRIVE, WEST OF MORNING SUN AVENUE, WEST OF BREA CANYON ROAD, AND NORTHWEST OF PEACEFUL HILLS ROAD. (RELATED FILE: ENVIRONMENTAL IMPACT REPORT NO. 2005-01). (CONTINUED FROM DECEMBER 19, 2006 and JANUARY 16, 2007, FEBRUARY 6 AND FEBRUARY 20) MARCH 6, 2007 PAGE 6 CITY COUNCIL CDD/Fong presented staff's report using a PowerPoint presentation depicting the location, history and the components of the proposed project. The proposed project is a gated community consisting of 99 homes that would be clustered on about 12.5 acres of land with 16 remaining acres preserved as open space. A new park will be constructed on about 4.6 acres. The major access is from Larkstone Dr. and the secondary access from Morning Sun. The Applicant proposes to build homes ranging from 3100 sq. ft. to 3700 sq. ft. with the majority of homes being about 3100 sq. ft. The proposed project requires approval of a General Plan Amendment to remove the map restriction, a zone change to change the area of the three parcels from R-1 to SP, a Specific Plan developed with special development standards and design criteria, and the Vesting Tentative Tract for subdividing the land to 99 units, a Conditional Use Permit and Development Review for design of the homes and site planning, and a Tree Permit to remove some trees that will be replaced. In addition, the Project requires a development agreement to execute the entire project and to secure all improvements. Also, the project requires an EIR, which was completed and certified by the City Council on December 19, 2006. CDD/Fong stated that during the December 19 Public Hearing residents raised concerns about traffic and pedestrian safety. Council responded by directing that the second gate should be proposed for use as an exit -only gate and continued the Project to allow the applicant an opportunity to prepare a revised traffic study. The survey concluded that there is little pedestrian traffic, there are no school children walking or biking to school and there were no reportable pedestrian accidents between 2001 and 2006. Recently an area resident filed a lawsuit against the City challenging the EIR with respect to traffic and pedestrian safety. By completing the traffic addendum that addresses those concerns, the report has addressed all of the concerns raised by the litigant. The City received information from an attorney representing the resident in Rowland Heights indicating they would consider having the access "entrance only" and with that concession he would drop the lawsuit. Should the Council decide to approve the gate as an entrance only it can do so because the revised traffic addendum addresses the access as "entrance only." Along with the traffic addendum staff prepared an addendum to the EIR that incorporated and updated the traffic information. This addendum was prepared in compliance with CEQA. CDD/Fong outlined the benefits of the Project. In exchange for removing the map restriction to allow JCC to build 99 homes the Walnut Unified School District will receive revenue from the sale of the parcel, which can in turn be used to benefit the D.B. schools. Benefits to the City of D.B. include remediation of the Morning Sun landslide, a public park on Larkstone Dr. with 16 -acres of open space preserved, and up to $1.5 million for citywide traffic improvement. CDD/Fong stated staff's recommendation was to re -open the Public Hearing, Receive Additional Public Testimony, Close the Public Hearing and take the MARCH 6, 2007 PAGE 7 CITY COUNCIL following actions: (a) Adopt Resolution No. 2007-16: Adopting Findings of Facts, Statement of Overriding Considerations and the Mitigation Monitoring Program; and, Approve the Addendum to the Certified Final EIR No. 2005-01, SCH 2005111118; (b) Adopt Resolution No. 2007-17: Approving General Plan Amendment No. 2005-01, Changing the three smaller parcels (APN 8765-005-001 through 003) within the project site from Low Density Residential to Planning Area 4/Specific Plan and Changing the Planning Area 4/Specific Plan for the future public park to Park; (c) Approve for First Reading by Title Only, Waive Full Reading of Ordinance No. 02(2007): Approving Development Agreement No. 2005-01 to provide the applicant assurances for the development approval and in turn to lock in the significant benefits for the City as required by the General Plan for removing the Map Restriction. (d) Approve for First Reading by Title Only, waive Full Reading of Ordinance No. 03(2007: Approving Zone Change No. 2006-03, changing the Zoning District from R-15,000 and RPD 10,000 to Specific Plan (SP) for the Project Area. (e) Approve for First Reading by Title Only, Waive Full Reading of Ordinance No. 04(2007) approving Specific Plan No. 2005-01 for the Project Area, (f) Adopt Resolution No. 2007-18: Approving Vesting Tentative Tract Map No. 63623, a 99 -Unit Single -Family Residential Subdivision for Condominium Purposes; and, (g) Adopt Resolution No. 2007-19: Approving Conditional Use Permit No. 2005-05, Development Review No. 2005-27 and Tree Permit No. 2005- 06. Kurt Nelson, JCCL, South Pointe West, thanked staff for the very thorough report and for their patience in allowing the applicant to address concerns raised by Mr. Coursen and other Rowland Heights neighbors. This allowed the applicant to prepare the traffic addendum instilling confidence that the proposed project was absolutely correct with no unacceptable level of service impacts regardless of South Pointe Middle School being in session and regardless of the restrictions or lack thereof on the secondary Morning Sun gate. During the time that this matter has been continued, the Applicant met with the Rowland Heights residents and the attorney that filed the CEQA lawsuit and the Applicant believes there has been an acceptable resolution with the change to "entrance only' at the secondary gate and that it would not produce any unacceptable levels of service. Further, the applicant believes the change will not unduly affect future residents of the project. The MARCH 6, 2007 PAGE 8 CITY COUNCIL Applicant wants to be a good neighbor to the Rowland Heights community and enjoy a successful development. He said he believes the site is a perfect site to develop this particular community; open space will be preserved, 99 homes will be brought to market, as well as a public park and benefit to the School District with the infusion of funds. M/Tye reopened the Public Hearing John Coursen, 1719 Chapel Hill Drive, Rowland Heights, assured Council that the case Coursen v. City of Diamond Bar would be dropped upon approval of the Project with the conditions that the secondary access gate on Morning Sun Ave. by restricted to emergency ingress, emergency egress and ingress only for the residents of the South Pointe Project. He appreciated consideration of this matter and said he had a great amount of respect for the City and staff's professionalism and courtesy. M/Tye closed the Public Hearing. C/Everett noted that he was very familiar with the project, had reviewed all of the material prepared by staff, attended most of the meetings involving this Project, and read all of the minutes and public hearing data to prepare for voting on this matter. He met with a representative of the Developer and learned nothing that had not already been covered in the documentation and public correspondence and communication. C/Herrera asked if the various Ordinances could be voted on as a group or individually. CA/Jenkins responded that when the time comes for a motion if the maker of the motion intends to move approval it could be done with one single motion in which all of the actions would be recited. M/Tye asked Mr. Nelson if he was completely comfortable with the Development Agreement as presented and Mr. Nelson responded affirmatively. CM/DeStefano stated that when the Council completed its deliberation and was prepared to move forward with a motion, that it include the revisions to Exhibit F (Larkstone Park). Secondly, the Council should change its previous decision to make the Morning Sun gate from "Exit Only'to "Entrance Only" or keep its original decision. Lastly, with respect to the Council having received testimony that litigation would be dropped if Council were to take certain actions, there is no guarantee that the litigation would be dropped and there would be no protection from additional litigation that someone may wish to file regarding any decision the Council might choose to make. CA/Jenkins added that he completely concurred with CM/DeStefano's comments and would point out to the Council that there are a number of MARCH 6, 2007 PAGE 9 CITY COUNCIL options in front of the Council that would be permissible within the EIR document that has been prepared relative to entry and exit into this project. The Council's decision on the issue should be based on what Council thinks is in the best interests of the community and this project, and what the Council believes is operationally most appropriate. The Council's decision should not be influenced, in his judgment, by the existence of a lawsuitjust in the same way that other decisions Council has made in the past should not necessarily be influenced by threats of future lawsuits. The Council should do what it believes to be best and right and if that means that the lawsuit is dropped, so be it. And if it means that the lawsuit continues forward, so be it. The Council's decision should be driven by what it believes is from a land use point of view and from an environmental point of view, in the best interest of the community and this project, and not on the basis that the developer and the plaintiff in the litigation have arrived at a tentative settlement. C/Herrera said she was of the opinion that the Morning Sun gate should be an ingress and egress and to make it an "entrance only" would place an unnecessary and unfair burden on the Larkstone gate and place an unfair burden on the residences that would suffer more traffic exiting from that point because there is no secondary exit from Morning Sun. Therefore, she is in favor of having both entrances permit both ingress and egress. C/Everett said he respected C/Herrera's position and asked to clarify what he heard. It sounded to him like the second gate was important to some people and his concern was shall, or will or may with respect to the lawsuit. He heard testimony from the sponsor of the lawsuit testify to what he believed was in good faith that the litigant would cancel the lawsuit if the second gate were changed to an "entrance only." CA/Jenkins responded that it was his understanding that the applicant has developed a settlement in concept with the petitioner in the lawsuit — he has not seen anything in writing — that depends upon this Council choosing "entry only" for the Morning Sun/Shepherd Hill Gate. That is his understanding. He has not seen anything in writing that guarantees that it would be dropped but he would say that it was his belief that if that were the decision that the Council made that the lawsuit would be dismissed. But he has not seen anything in writing that commits to the plaintiff dismissing the lawsuit. Secondarily, what CM/DeStefano said quite correctly is that this is just one individual and that there is no saying who might take exception to whatever decision the City Council makes. CM/DeStefano stated that with respect to the issue of the traffic impact from the Morning Sun gate, based upon the Council's prior direction to staff the gate was being focused on as an "exit only" gate. Staff and the City's consultants were estimating that based upon an "exit only" gate on Morning Sun that about 15% of the total trips might use that gate. It is somewhat a circuitous route that eventually gets individuals to Walnut Leaf Dr. by the LA MARCH 6, 2007 PAGE 10 CITY COUNCIL Royal Vista Golf Course. 15% or maximum of about 150 trips per day using the worst-case traffic engineering scenarios is negligible with respect to the impacts on Morning Sun/Shepherd Hills as well as, to the impacts to Larkstone and Lemon on the D.B. side. What it means in traffic engineering terms and the way the traffic engineers has looked at all of the numbers and typical behavioral patterns are that it would result in about 40 trips per day at peak hour if the gate were "entrance only." 40 trips is a lot of trips but with respect to the road capacity and the number of trips (volume) already on that street on a school day it is microscopic in comparison and by addition. It is arguably an addition. The traffic studies have been set so that the Council can make the appropriate decision about how the gate should be handled and what the impacts should be to the Rowland Heights side or the D.B. side. The Council has the latitude through the analysis that is in the details of the reports to get the Council to wherever it wishes to go. The issue of "entrance only" on Morning Sun grew out of discussions that the Developer had just last week or so with the neighborhood. There was a meeting on February 26 that was hosted by the Developer and attended by about 70 individuals. D.B. staff members and a representative from Supervisor Knabe's District were present. It was CM/DeStefano's understanding that as a result of discussions during the neighborhood meeting a majority of residents of the neighborhood supported an "entrance only" gate. With all due respect to comments that have been made the Council can move in any direction it deems appropriate and what it deems best for the community of D.B. and this project. MPT/Tanaka felt this was an outstanding project and as did C/Herrera, he believed that restricting ingress/egress to a 99 -unit project would place an undue burden on one side or the other and agreed that neither gate should be restricted to exit only or entrance only. C/Chang said that during a prior meeting the Council directed staff to study the traffic and the Morning Sun gate as an exit only. Todaywith the situation that happened in the neighborhood people know better than the Council and if they prefer to have the gate be an entrance only and the traffic count does not make a significant difference he would recommend that the Council keep its direction to staff that it be a one-way street and support the residents to have the Morning Sun gate as an entrance only. In the morning people are rushing out and are under pressure. When they come back everybody is more relaxed and he believed that an "entrance only" was better for the people in the neighborhood. The Council should give the people the support or kick the entire matter back to square one. If the Council has to start over things may as well stay as they are. Give them the liberty of changing from "exit only" to "entrance only" for the sake of the lawsuit and for the people. He does not want to kill the project because it has come to this point and if the Council believes it is a good project go ahead and approve the project and change the "exit only" to "entrance only." MARCH 6, 2007 PAGE 11 CITY COUNCIL C/Everett agreed with MPT/Tanaka that this was a complex and a very good project. He believed the issue of the secondary gate was important and that it was important to keep it one way either way. His sense of the situation from what he is hearing from interested parties is it seems there is a bearing in favor of the secondary access as "entrance only" and he would tend to agree. M/Tye stated that in December the discussion was that Morning Sun would be an egress only. If the Developer has decided that the best thing to do to be a good neighbor— and he liked to think that D. B. is a good neighbor, is to make it "entrance only" then it should be an entrance only. He said he did not see it as a great deal different than a cul-de-sac with one way in and one way out of the neighborhood. In this case people will have a convenient second way in for a good portion of the 99 residents and he did not see it as an imposition. People will be buying a home knowing that there is "entrance only" from Morning Sun gate. With all due respect to CA/Jenkins and Mr. Coursen whether or not the City was sued did not enter into his belief that it was the right thing to do. Anybody can sue anybody for anything anytime they want and what the Council decides here tonight might make Mr. Coursen's action go away but it might prompt two or three other actions. He felt it was right to change the gate to "entrance only" because the Developer had worked in good faith with the neighbors. The neighborhood will change appreciably as a result of this project and he believed the Developer had worked very hard to make the impacts as minimal as possible. Therefore, he would favor changing Morning Sun gate to "entrance only." C/Chang moved, C/Everett seconded, to approve each of the resolutions listed and introduce on First Reading the Ordinance listed in Item (c), Item (d) and Item (e) with Morning Sun gate as "entrance only" for residents and emergency ingress/egress permitted with changes listed as Exhibit F. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7.2 RESOLUTION NO. 2007-20: REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO INITIATE PROCEEDINGS FOR THE ANNEXATION OF 106.7 ACRES OF LAND COMMONLY KNOWN AS CRESTLINE DRIVE/DIAMOND CANYON AREA INTO THE CITY. CDD/Fong stated that before Council is a Resolution of Intention to annex the Crestline Drive/Diamond Canyon Area into the City. There are approximately 150 homes, open space, office building and institution use area on about 106.7 acres. In 2005 the first step toward annexation the area was included in D.B.'s sphere of influence and this is the next step, which is MARCH 6, 2007 PAGE 12 CITY COUNCIL to adopt the Resolution of Intension. The next step is to bring the General Plan Amendment and pre -zoning to the Council in April or May. Staff recommended that the City Council open the Public Hearing, receive testimony, close the public hearing, and Adopt Resolution No. 2007-20. John Bennett, 20609 Oak Crest Dr. said he understood the importance of the annexation to the City of D.B. He also understands and appreciates the ultimate impact that this will have. Further, he understands that there is a formal notice and comment period that went along with LAFCO proceedings. He respectfully requested that the City delay its adoption of the resolution and delay the initiation of formal LAFCO proceedings for the purpose of extending an expression by the City of its interest in its community much like that was done when annexation initially occurred in this area. There was community discussion, a lot of information that was provided to the homeowners in the area and the affected homeowners will have difficulty understanding and comprehending the notice and comment period that goes along with this process. He respectfully requested that the Council extend the courtesy to the community to inform them of the actual impacts that will occur when annexation takes place, both the negative and the positive sides. Robert Lewis, 2231-8 Fullerton Road, commended Council on the speedy selection process for filling the vacant City Council seat. He said he understood the pain of the process that occurred through the loss of a sitting Council Member. He congratulated Ron Everett on his fortitude in stepping forward to serve the community. The reason annexation has not happened before was because it was not in D.B.'s interest to annex the area. What changed to make this action come about? On December 19 the City of D.B. came to an agreement with Aera Energy LLC on a Development, Planning and Pre -Annexation Agreement of their property. Also involved was the Reed property and City of Industry property. In order to access the Aera Project the City must be geographically adjacent and that is what changed accepting the small negative impact on the City's budget taking in the residential properties of Area 1 along with the properties around that area. He wondered how the City could exchange 150 homes with a negative budget impact for an agreement that would build 2800 homes west of the SR57 and another 600 homes south going into Orange County. The final condition that makes this a gamble is the commitment of 10 years of City resources to this project because under the LAFCO stipulations the City is committed to 10 years to make up for the lost revenue to the community service district of the County. Instead of taking just the homes the City should take all of the commercial and political power as well. M/Tye closed the Public Hearing. C/Herrera asked staff to clarifythe annexation procedures and steps outlined and the timeframe under which it will occur giving the residents an opportunity to comment and asked if notices were sent out seeking comment? MARCH 6, 2007 PAGE 13 CITY COUNCIL CM/DeStefano said the real issue involves a portion of the developed community adjacent to D.B. that was originally intended to be a part of the community of D.B. This area, like a couple of other areas, is comprised of citizens who have lived there for several years who believed they lived within the City of D.B. and were entitled to services from the City. There have been times when residents have come to City Hall to get building permits because they thought they were in the City. They are within the D.B. 91765 zip code area, they have a D.B. address, they are within the Rowland Unified School District, they receive all of the same services that D.B. residents receive (Sheriff, Fire, etc.); they are within a different library district, they receive trash services from different haulers. The speaker was mixing and incorrectly matching projects, revenue sources and so forth. A reference was made that the only reason D.B. is looking to annex this area is to make a direct connection to the Aera Energy property and that such direct connection is necessary in order to be successful in annexation. That is a misunderstanding of the City's existing sphere of influence and existing municipal boundary. D.B.'s existing sphere of influence grows from the southerly portion of the City all the way to the Orange County line. It is vacant land so those that drive by it may not necessarily understand that it is within the City's ultimate sphere of influence and that LAFCO decided decades ago that that vacant land should be part of the City of D.B. Aera Energy owns property on the west side of the SR57 and there is a link between those two pieces of property. LAFCO determined that the small piece of property referred to in this item should be a part of the City of D.B. LAFCO's own study that was never adopted by the County of Los Angeles and was never acted upon by the County of Los Angeles, said that all of that acreage between D.B. and Brea within Los Angeles County should eventually become a part of the City of D.B. The comment made about financial resources necessary to support this type of residential project and the limited revenues that would be received from it was not correct. He said he did not understand math that mixed and matched a variety of different issues. Bottom line is that this is a piece of property that is roughly half privately owned, gate -guarded private streets and roughly half public streets. This property has contemporary homes built within the last 10 years or so of significant value, has a brand new church and has a two-story office building with a long-term lease with a growing tenant that employs a number of people and provides resources through taxation. This is not a piece of property that would in his judgment, generate a negative flow of revenue to the City and it is not a project that would generate an exceptional amount of expenditures on behalf of the City in order to support the services the residents would need and that D.B. would often supply. The connection to the potential for Aera Energy's Development is an incorrect assumption. This property is before the Council for consideration of one of the very first steps the Council must take to annex the land on its single sole and separate merits. This comes as a result of a few years of talking about it and as a result of residents seeking annexation into D.B. and it is being represented to the Council in that single, separate and sole manner. D.B. has no need to annex this property into the City. Residents are requesting it and from staffs MARCH 6, 2007 PAGE 14 CITY COUNCIL perspective and from Council's perspective this would make good sense and it is good governance to do so. Resources needed to provide services do not exceed the revenues that would likely come from the taxes as a result of the present land uses. The vacant open space on this land is protected open space and is owned by the private homeowner associations and that scenario presents no growth opportunity. There were two community meetings conducted in 2006. The annexation process would include a preliminary fiscal analysis that would likely result in a positive cash flow to the City of D.B. There are a variety of additional steps indicated by CDD/Fong that include public hearings for consideration of an amendment to the City's General Plan and pre -zoning of the property should it become a part of D.B. Should the Council take action to approve this matter tonight that a LAFCO filing would take place in June 2007 and that it would be at least a year before an annexation were to be completed. Additionally, as part of this process a vote must be taken by the current property owners to determine whether those property owners wish to become a part of the City of D.B. C/Herrera recalled a time that the City looked at areas around that area of Brea Canyon Cutoff and Pathfinder Rd. and the different neighborhoods were requesting to become a part of D.B. The City conducted an analysis at that time on the benefits and detriments to the City if it were to annex those different neighborhoods. For whatever reason the City did not pursue it at the time but she recalled the neighborhood residents in discussion this evening wanted to vote in the City Council elections and other elections and were upset when they discovered they were not within the City limits of D,B. She saw nothing to be gained by delaying action. The process as described by staff will be lengthy. C/Chang recalled that he too thought that residents in that area were entitled to all of the privileges of residents of the City because they were located in zip code 91765. Many of the residents are confused and from that time forward many residents asked to have their community become a part of D.B. Today he spoke with Mr. DeStefano and found out that their school district was Rowland Heights. Regardless, he feels the area should be annexed to D.B. and believed most of the residents wanted it to happen. MPT/Tanaka attended one of the public meetings and heard it explained to residents that it would be a long process but ultimately the residents would be able to make the final decision. He agreed with Mr. Bennett that the City needed to get the information out to the residents about the pros and cons of becoming a part of the City of D.B. C/Everett encouraged Mr. Bennett to help get the message out. The resolution before the Council is pretty clear and certainly based upon the history he received tonight requesting LAFCO to initiate proceedings for the reorganization, it was a good step toward getting started. He encouraged Mr. Bennett and others to attend the public meetings and become informed. MARCH 6, 2007 PAGE 15 CITY COUNCIL M/Tye wanted to be sure that he was correct that it would be a waste of time for the City to launch an education campaign at this point and by taking this action it would trigger the process of contact, education and so forth. CM/DeStefano said that M/Tye was right and that the process has begun with last year's meetings earlier referenced. D.B. goes out of its way to inform current and future residents. Should the Council adopt the resolution, the City would go back into the neighborhood to further discuss the process of annexation. C/Herrera moved, C/Chang seconded to adopt Resolution No. 2007-20: Requesting the Local Agency Formation Commission (LAFCO) to initiate proceedings for the annexation of 106.7 acres of land commonly known as Crestline Drive/Diamond Canyon Area into the City. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Chang talked about Consent Calendar Item 6.9, the Home Improvement Program wherein the City sets aside money to help residents repair their properties. This program was proposed by former Council Member Zirbes and was approved bythe City Council. During 2006, 26 D.B. homeowners and their homes benefited from the program. So far this year there are already five homes under rehab, 10 applications are in process and 12 are on the waiting list. Item 6.10 involves paying $127,000 to Edison so that the large electrical pole in front of Target can be relocated to improve the entry and look at Target. He was happy to see the Diamond Crest matter was approved and asked residents to join the Council Meeting and express their views about annexation. C/Herrera congratulated newly appointed Council Member Ron Everett and felt his 31 years of experience in and with the City would lend itself to this City Council. The Neighborhood Improvement Program is important to D.B. and Council Member Zirbes always offered creative solutions to problems. She hoped the committee would continue for the benefit of the residents and the community. The City Council took action tonight on important things. During tonight's Study Session the Council talked about improvements to the SR57/60. Finally, after four years the HOV lanes are finished and the carpool lane from SR57 now transitions to the eastbound SR60. As everyone knows the transition from the Carpool lane to Grand Ave. is not easy and accidents occur in that location on a daily basis. C/Herrera said she was very proud of the City's leadership and staff who work toward solutions. Staff and MARCH 6, 2007 PAGE 16 CITY COUNCIL City officials are working togetherwith coalitions and others to resolve the local and regional issues. Staff will look at the Aera proposal very carefully to make certain that it benefits the City and whatever decision the City Council makes will be because it benefits the residents. Council Members represent residents and that is always the basis for the Council's ultimate decisions. (-/Everett agreed with comments made by his colleagues. He emphasized Consent Calendar Item 6.12, increase on the graffiti removal. The second day on the job he noticed graffiti on Grand Ave. and called the graffiti hotline to find that people manning the phones were very cooperative and interested. They did not take his name and the situation was immediately dealt with without undue influence. He was told that the original graffiti removal contractor has been with the City since its inception and has never raised its' rate in spite of the fact that graffiti is on the increase. He encouraged everyone to take advantage of the program and help remove this type of blight from the City. He thanked everyone for bearing with him tonight. An oath, vows, invocation and pledge of allegiance have all been represented here tonight as they are in society and all are so important to democracy. He encouraged everyone to read the front page of the February 23 edition of the Los Angeles Times that honored Ryan Kools whose wife Nancy was called on December 2, 2005 to meet her husband in Germany. Ryan is one of 100 Americans in Iraq and Afghanistan who have lost two limbs; an additional 440 have lost one limb and four have lost three limbs. Very important was the attitude with which this young couple approached this disaster and the support of American resources to get Ryan to treatment. He and his wife have taken trips around the country. Ryan has engaged in snow boarding, snow skiing, water skiing, white water rafting, biking, fishing and canoeing and visits Walter Reed twice a week for physical therapy. Our individual efforts lend to the collective success and they are very important. C/Everett said he was grateful to his colleagues for his appointment to the City Council. His ABC's for the season are All interests - all of you. He is here to represent each resident; Balance is vital and not easy; Balance in resident's quality of life; and, Cooperation. Chief Nieto was very upfront about the team concept. And the D.B. staff is one of the reasons he wants to serve because D.B. has an outstanding staff and they've been here for a long time and know what's going on and what's under the rocks. Staff members are very forthright and professional in preparation of documentation and studies and very forthright in expressing their perceptions, comments and recommendations. And then it is up to Council to make the final decisions. That teamwork and team spirit is so vital. He said he was committed to Cooperation. He invited residents to talk with him. He said the City can do a better job in getting the message out. The United States is blessed and we are fortunate to be here and he is thankful to be serving on the Council. NIPT/Tanaka congratulated Ron Everett on his appointment to the City Council. On February 22 he attended the Regional Chamber Mix hosted by AAA; the Caltrans HOV Grand Opening; February 24 he attended the D.B.-Chinese American Chinese New Year Celebration at D.B.H.S.; that afternoon he attended the Tsu-Chi Foundation Celebration; on Sunday he attended the Vietnamese New Year celebration with M/Tye; on Sunday, February 25 he attended Rishi Patel's Eagle MARCH 6, 2007 PAGE 17 CITY COUNCIL Scout Court of Honor on the occasion of his attaining the Eagle Scout rank; on Tuesday morning he attended the Diamond Bar Community meeting with the LA County Fair with the Diamond Bar Day at the Fair scheduled for Thursday, September 13; the D.B 4 -Youth Committee met to finalize their plans for a Battle of the Bands contest at the middle school dance; on Tuesday, February 27 he attended the Pomona School Board Meeting during which the PUSD administrators were honored. MPT/Tanaka attended the League of California Cities LA County Division meeting and networked with other cities; on Saturday morning he attended the D.B. Little League Pancake Breakfast and opening day ceremonies; on March 5 he attended the water signing ceremony between Walnut, Pomona and Rowland Water Districts celebrating 50 years of working together to bring water to the area; this afternoon he attended the Chamber's ribbon -cutting ceremony for Maxway International. M/Tye said it was always gratifying to accomplish things and many things were accomplished this evening. The most important thing for residents to know is that the Council is here to listen. Mr. Derefield made a special trip to City Hall to thank the City for removing the traffic circles. He thanked PWD/Liu for his follow through. He hoped there would be a seamless transition with Bus line 684 with Foothill taking it over from MTA and he again mentioned how important it was that a citizen came forward to let the Council know about that issue. Mr. Coursen came forward to say the process works. Mr. Coursen complimented staff and praised working with the Developer. So people know they will be heard when they come to Council meetings. He congratulated owners of Maxway International and thanked them for choosing D.B. He wished them every success possible. He congratulated Little League on the start of their 41St year. The excitement of the kids makes everything worthwhile. He welcomed Ron Everett to the Council. This Council works very well together and it is very encouraging that in a very, very difficult time as a body the Council was able to come together and unanimously choose Ron Everett to be appointed to the City Council. The Council looks forward to working with C/Everett and is grateful for his willingness to serve. C/Everett will add a lot to this body. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the regular City Council imeeting at 9:00 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2007. STEVE TYE, MAYOR MARCH 20, 2007 PAGE 6 CITY COUNCIL be closed for any other business. I do the very best I know how, the very best I can and I mean to keep doing so until the end. If the end brings me out all right, what is said against me won't amount to anything. If the end brings me out wrong, 10 angels swearing I was right would make no difference." He felt it was important that he was looking out for the best interests of D.B. and he would continue to do the very best he knew how to do as he believed everyone sitting at the dais would do. M/Tye said that a couple of weeks ago he was at Diamond Ranch High School to meet with a committee considering the California Distinguished School Award, the school's re -certification. He said he was very impressed by what he saw. He thanked C/Chang and C/Herrera for mentioning the National League of Cities, an organization he felt was very important. It is heartwarming to be able to take a contingency to visit Congressman Miller and others in Washington D.C. to make sure he understands how important the City Council believes it is as a community for him to do everything possible to get funding for a final fix for the SR57/60 and other projects. The City appreciates Congressman Miller's efforts on behalf of D.B. He hoped that everyone would join the Council for the State of the City event on Thursday at 6:30 p.m. in the Diamond Bar Center. He congratulated Irene Wang who became a grandmother for the first time on March 17. He hoped residents would join him at Starbucks at 9:00 a.m. on Saturday, March 24. He paid tribute to Frank Piermarini who was only 57 when he passed away. Life is short and it is important to count your blessings on a daily basis. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council meeting at 7:30 p.m. in memory of Frank Piermarini. . TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2007. STEVE TYE, MAYOR Agenda No. 6.1(c) MINUTES OF THE CITY COUNCIL DRAFT REGULAR MEETING OF THE CITY OF DIAMOND BAR MARCH 20, 2007 CLOSED SESSION: 6:00 p.m., Room CC -8, The Government Center/SCAQMD, 21865 Copley Drive, Diamond Bar, CA. Public Comment on Closed Session Agenda - None ► Government Code Section 54956.9(a) — Pending Litigation — (2 Cases) (1) Courson v. Diamond Bar — Case No. BS106935 (2) Rodriguez v. Diamond Bar, et al — Case No. 06CCO2992 CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:45 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that tonight's meeting was called to order at 6:00 p.m., there were no public comments offered and the City Council adjourned to Closed Session in order to discuss the items listed on the Closed Session agenda. No reportable action was taken and the Closed Session was adjourned at approximately 6:35 p.m. PLEDGE OF ALLEGIANCE: INVOCATION: gave the invocation. ROLL CALL: Tem Tanaka, and Mayor Tye. Eugene Doss led the Pledge of Allegiance. Pastor Bob Stebe, Northminster Presbyterian Church, Council Members Chang, Everett, Herrera, Mayor Pro Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Linda Magnuson, Finance Director; Ken Desforges, IS Director; Ryan McLean, Senior Management Analyst; Rick Yee, Senior Engineer; Kimberly Molina, Assistant Engineer; Alfredo Estevez, IS Technician, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Submitted. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: M/Tye presented a Certificate Plaque to Peggy Menchaca, Owner of Near New Novels Bookstore, 962 N. Diamond Bar Boulevard, as the New Business of the Month for March 2007. MARCH 20, 2007 PAGE 2 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: An unidentified speaker spoke about the lack of cell service in the City. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responded to the speaker that D.B. offers unique topographical features that render cell service less than adequate. The City is in the process of incorporating additional cell sites (at Peterson Park and the Diamond Bar Center) to the approximately 35 existing cell sites within the City. Dark spots will most likely continue to be a problem in the City until technology prices reach a point of providing affordable sites. SCHEDULE OF FUTURE EVENTS: 1).1 State of the City — March 22, 2007 — 6:30 — 8:00 p.m., Diamond Bar Center, 1600 S. Grand Ave. 5.2 Parks and Recreation Commission Meeting — March 22, 2007 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.3 Planning Commission Meeting — March 27, 2007 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.4 City Council Meeting — April 3, 2007 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 6. CONSENT CALENDAR: C/Herrera moved, MPT/Tanaka seconded to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of February 13, 2007. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of February 8, 2007. 6.3 RATIFIED CHECK REGISTER — containing checks dated March 1, 2007 through March 14, 2007 totaling $502,425.12. MARCH 20, 2007 PAGE 3 CITY COUNCIL 6.4 APPROVED EXONERATION OF SURETY BOND NO. 6042559 IN THE AMOUNT OF $500,000 AND SURETY BOND NO, 6023789 IN THE AMOUNT OF $78,928 POSTED BY PULTE HOME CORP FOR TRACT 52267 TO COMPLETE OFF-SITE PUBLIC IMPROVEMENTS AND SEWER IMPROVEMENTS. 6.5 APPROPRIATED $61,000 OF THE GENERAL FUND BALANCE RESERVE (RESTRICTED FROM THE PREVIOUS SALE OF PROP A FUNDS) TO FY 2006-07 PUBLIC WORKS DEPARTMENT BUDGET FOR THE STATE ROUTE 57/60 FREEWAY CONGESTION RELIEF STRATEGY AND APPROVED CONTRACT AMENDMENT WITH SASAKI TRANSPORTATION SERVICES IN THE AMOUNT OF $61,000 FOR PROFESSIONAL SERVICES RELATED TO STATE ROUTE 57/60 FREEWAY CONGESTION RELIEF STRATEGY PROJECT. 6.6 APPROVED FOR SECOND READING BY TITLE ONLY, WAIVED FULL READING AND ADOPTED ORDINANCE NO. 02(2007, 03(2007) AND 04(2007) FOR THE PROPOSED PROJECT KNOWN AS SOUTH POINTE WEST DEVELOPMENT CONSISTING OF A 99 -UNIT SINGLE FAMILY RESIDENTIAL SUBDIVISION, A PUBLIC PARK AND OPEN SPACE AREAS ON APPROXIMATELY 34.52 ACRES GENERALLY LOCATED SOUTH OF LARKSTONE DRIVE, EAST OF MORNING SUN AVENUE (ASSESSORS PARCEL NUMBERS 8765-005-01, 02, 03 AND 07, AND PORTIONS OF PARCEL NUMBER 8765-005-905 AND PARCEL NUMBER 8763-026-901). (a) ORDINANCE NO. 02(2007): APPROVING DEVELOPMENT AGREEMENT 2005-01. (b) ORDINANCE NO. 03(2007): APPROVING ZONE CHANGE NO. 2006- 03, CHANGING THE ZONING DISTRICT FROM R-15,000 AND RPD 10,000 TO SPECIFIC PLAN (SP) FOR THE PROJECT AND RECREATION (REC) FOR THE FUTURE PARK. (c) ORDINANCE NO. 04(2007) APPROVING SPECIFIC PLAN NO. 2005-01 FOR THE PROJECT AREA. 6.7 APPROVED CONTRACT WITH EDAW, INC. TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES TO THE CITY FOR REVIEW OF THE AERA ENERGY LLC PROJECT ($307,435) AND AUTHORIZED A 10% CONTINGENCY TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION OF $337,435. 6.8 RECEIVED AND FILED DRAFT FISCAL IMPACT ANALYSIS OF THE PROPOSED AERA ENERGY DEVELOPMENT PROJECT. 7. PUBLIC HEARINGS: None MARCH 20, 2007 PAGE 4 CITY COUNCIL 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C:/Everett announced that the City will miss Frank Piermarini, a very prominent and successful developer in the community who recently suffered a fatal heart attack. C:/Everett and his wife Kay extend their deepest sympathies to his family. One of Mr. Piermarini's proudest accomplishments and lasting legacies was the building of St. Denis Church. He hoped that residents were able to take advantage of the power mower exchange program presented by the South Coast Air Quality Management District. He announced that there would be an a -waste collection on Saturday, March 24, from 7:30 a.m. to 3:30 p.m. in Annex K at CalPoly Pomona. For further information call 909-869-4697. He encouraged everyone to attend the State of the City event. He talked about his attendance at the National League of Cities Conference in Washington D.C. last week and offered to share his resource material with anyone interested. C/Chang was glad that D.B. was a member of the National League of Cities. He used to attend and enjoy the meetings and the exchange of information. During the past couple of weeks residents received flyers about the proposed Aera Project. This Council is studying the matter and has not made any decisions regarding whether or not the City is interested in the Project. No taxpayer dollars are being spent on studying this proposed project. He felt the flyer was somewhat misleading. He was pleased that M/Tye sent out a letter explaining the situation. He encouraged everyone to attend the State of the City event. He asked M/Tye to adjourn tonight's meeting in memory of Frank Piermarini. He offered condolences to Mr. Piermarini's family. C/Herrera attended the National League of Cities Conference in Washington D.B. to lobby legislators and members of transportation committees for monies for California since California has so many transportation problems from vehicular traffic, truck traffic from the ports, trains, and so forth. California needs Federal dollars to help resolve these problems and Congressional members she visited were very receptive and open to helping members of her delegation. She visited Congresswoman Grace Napoletano to talk about Foothill Transit and spoke with Congressman Gary Miller who was hospitable and very responsive to D.B.'s long list of requests for funding. She thanked her colleagues for taking time to attend and said that she appreciated the opportunity to get to know her colleagues better during the conference. MIPT/Tanaka stated that the D.B.H.S. Principal challenged the Leo Club to do a "Leo Square" campus beautification project. He congratulated Scout Troop 737 leaders, the faculty advisor and his wife Wanda for helping out with the project. On Sunday he had his car washed by the Miss Diamond Bar Pageant who was holding a fundraiser. The Miss Diamond Bar Beauty Pageant will be held April 1 at D.B.H.S. On Tuesday he enjoyed a St. Patrick's Day lunch with the D.B. Seniors. On Tuesday he also attended a swim meet at Walnut High School and on Saturday MARCH 20, 2007 PAGE 5 CITY COUNCIL the D.B.H.S. Swim Team held their first Home Swim Meet at Walnut High School. On Tuesday he attended the WUSD Board meeting and heard about plans to upgrade the middle school campuses. He attended the Regional Chamber of Commerce of San Gabriel Valley mixer at the Diamond Bar Hills Club and toured the facility. On Friday he attended the Grand Re -Opening of the Basically Books used bookstore and that afternoon he attended the University of Phoenix Open House. On Saturday he attended Guk An Lew's 100th Birthday party. On Sunday he attended the St. Joseph's Table at St. Denis Church and enjoyed an excellent pasta lunch. That afternoon he attended the Inland Empire Bridal Gala at the D.B. Golf Course. Last night he attended the Pomona City Council meeting. He congratulated paramedic Alfonso Cid who has been at Station 120 in D.B. for the past seventeen years and who recently celebrated 30 years with the LACFD. Station 120 will hold an open house next week. M/Tye spoke about the flyers being distributed by "The Hills for Everyone." Council and staff received a flurry of emails and telephone calls, of which he returned. The misstatements and half-truths contained in the flyer need clarification. "During Christmas week Diamond Bar City Council cut a deal." It wasn't Christmas week. Actually, it was before Christmas. However, the date is irrelevant. This Council rneets on the first and third Tuesday of every month unless the meeting falls on a Holiday or is cancelled well in advance of the duly noticed date. So that everyone is clear, no deal was cut nor was any project approved. What the Council agreed to do was to receive a report, a report that is not yet ready. When the Council receives the report the public will be notified. The flyer references "it's not too late but they're counting on your silence." M/Tye says that he is absolutely counting on the public's informed understanding and he believed that Hills for Everyone cared only that residents see things from their perspective. The flyer also references "sneaky deals by your City." This statement refers to the City Council. There were no sneaky deals. Statements in the flyer are inflammatory comments designed to insight people to become excited and there is no reason to sew that type of dissention in this community. He and his colleagues have stated publicly and repeatedly that they are here for the residents. The flyer talks about "sneaky deals by the City" yet he has a letter written by then City Manager Linda Lowry dated June 30, 2006 that states: "As we look at budgets we undertake different actions, we have City Council Goals and Objectives" and there under "Other Issues" it states: "Expand the Sphere of Influence, create a pre -annexation agreement for the Shell Oil property." That is available for anyone who would take the time to read it. There is nothing secret about a City Council Goal and Objective that was decided over eight months ago. Another of the City Council Goals and Objectives is to "monitor and evaluate proposals for development and the Shell Oil property." And as C/Chang said and he would be that all of his colleagues would agree, it is the Council's responsibility to consider what is good for the City of D.B. It does not mean that any action will be taken. This is a private landowner that is entitled to the due process that any other private landowner is entitled to and he hoped that everyone would keep that in mind, especially when unsolicited and misleading mailings are received. He said he appreciated the passion that "Hills for Everyone" exhibits but believed it could be clone honestly and forthrightly. He shared a quote by Abraham Lincoln: "If I were to try to read, much less answer, all of the attacks made on me the shop might as well CITY OF DIAMOND BAR Agenda No. 6.2 MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, CA 91765 FEBRUARY 22, 2007 CALL 1'0 ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Ruth Low, Vice Chairman Ted Owens and Chairman Dave Grundy. Absent: Commissioner Benny Liang was excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Sara Somogyi, Recreation Services Manager and Marisa SomenZi, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the January 25, 2007 Regular Meeting. C/Herndon moved, VC/Owens seconded to approve the Consent Calendar as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Low, VC/Owens, Chair/Grundy NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Liang 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RSM/Somogyi 2.2 Parks Report — PMS/Jordan. PMS/Jordan presented staff's report and specifically reported that on February 14 three men in a black truck drove onto the park surface at FEBRUARY 22, 2007 PAGE 2 P&R COMMISSION Heritage Park and attempted to make a big donut in the field near the softball field. The landscape workers witnessed the incident and jumped into their truck and followed the truck catching up with them at DBHS where they were able to get the license plate number. The Sheriff office conducted an investigation and discovered that the tag on the truck was stolen and the registration did not match anyone attending D.B.H.S. As a result, the vehicle was impounded and as of last Friday no one has stepped forward to claim the vehicle. Chair/Grundy felt that the TruGreen employees should be commended for their efforts. C/Herndon wanted to know if the problem of individuals driving their vehicles onto park surfaces was an ongoing problem and what might be done to block them from gaining access. PMS/Jordan said that staff discussed the possibility of installing a fence. However, in order to fully preclude individuals from driving onto the park it could potentially cause a traffic flow issue. The problem is random and staff is considering measures to prevent that occurrence. CSD/Rose said there was a plan to keep vehicles out of all City parks that involves planting more trees, constructing fences, installing bollards and the Commission earlier recommended installation of a split rail fence at Pantera Park. These proposals were not previously accepted for inclusion in the budget. As frustrating as these incidents are the damage is corrected by expending a few hundred dollars whereas installation of fences, etc. are large ticket items. During discussions later this evening some of these items can be discussed as part of the budget process. C/Low asked if traffic citations were issued for driving on City park property. CSD/Rose responded that park rules are posted that say "No Vehicles Allowed other than in Designated Parking Lots" and violators are cited for an infraction. CSD/Rose said he would have to check to see if the sign indicated the type of violation and citation. The fine is $100 for the first infraction, $200 for the second and $500 the third time if it occurs within a 12 -month period. C/Low commented that it might ultimately be less expensive to fix the grass but if a person were injured there would be no cost comparison to implementing preventative mitigation measures. C/Herndon asked if the City would have any claim against the impounded vehicle. He suggested it might be purchased for the impound amount and sold to pay for the repairs. CSD/Rose said staff expects the owners to surface. PMS/Jordan responded to Chair/Grundy that his understanding was that the vehicle was a late model Chevrolet Tahoe or Suburban. FEBRUARY 22, 2007 PAGE 3 P&R COMMISSION 2.3 Community Foundation CSD/Rose reported that the Foundation has received in excess of $1,000 in contributions toward the "Bob Zirbes Sports Park Fund" and donations continue. CSD/Rose said he spoke with the Foundation about possibly sponsoring a DB4 Youth "Battle of the Bands" immediately following the Concerts in the Park series. Chair/Grundy wanted to know if the City Council and others were interested in doing some kind of permanent memorial commemorating Bob Zirbes and CSD/Rose said there was public support for such a memorial but he had not seen anything on the Council agenda yet. C/Herndon asked if there was something the Commissioners could do to support the effort and CSD/Rose responded that they could issue a proclamation or resolution of support. 2.4 Trails Master Plan CSD/Rose met with Jeff Scott, David Evans & Associates about doing graphics for the plan. Mr. Scott has an associate that has experience in making recommendations for trail improvements. CSD/Rose said he expected to have an update for the Commission at its next meeting. C/Low said she read an interesting article in the Orange County Registerthis weekend that indicated that based upon research, seniors tend to walk more when there is a destination such as a restaurant, shop, bank or some kind of business and the fact that there are trails is essentially irrelevant to the amount that seniors actually walk. 2.5 C.I.P. Program Report — CSD/Rose a. Sycamore Canyon Park ADA Retrofit — Phase III — scheduled for completion June 2007 prior to commencement of "Concerts in the Park" series. CSD/Rose updated the Commission on the progress of the project. b. Batting Cages at Peterson and Pantera Parks CSD/Rose reported that at its February 6 meeting, the City Council approved installation of batting cages at both Peterson and Pantera Parks as a single project. Plans and specifications are being prepared and the goal is to complete the work during the summer. C. Slope Repair at Diamond Bar Center — Completed. FEBRUARY 22, 2007 PAGE 4 P&R COMMISSION J. ULU BUSINESS: None 4. NEW BUSINESS: 4.1 Commission Prioritization of Park Improvements for 2007/08 FY C/Herndon felt that Starshine Park was a rather unfriendly park because it was a big open grassy area and the park lacked a feeling of intimacy. He suggested that shade trees could be added and the shade structure could be eliminated. C/Low agreed and recommended adding park benches under the trees to create a more family -like park atmosphere. Chair/Grundy said he too liked the idea of trees to breakup the "parking lot" feeling. Once the trees matured they would provide shade. He recommended waiting on the shade structure. C/Herndon said he would prefer having a lot of shade trees rather than a shade structure. C/Low felt there should be sufficient in -lieu dollars from projects to pay for trees. C/Low wondered if the "Art in the City" program funds could be used to provide attractive play equipment. Chair/Grundy felt the City would get a good return on resurfacing the basketball courts. He would definitely like to see play equipment at Paul C. Grow. Following Commission discussion, C/Low moved, C/Herndon seconded to recommend inclusion of all of the items in the 2007/08 FY Budget without regard to prioritization. Without objection, the motion was so ordered. 5. ANNOUNCEMENTS: C/Herndon attended the Bob Zirbes memorial and felt it was well done. He said he supported moving forward with a Sports Park in Bob's name. He recommended that the $4 million allocated for construction of a new library be set aside for a Bob Zirbes Sports Park. VC/Owens stated he planned to attend the Little League Opening Day ceremonies on Saturday. Chair/Grundy wished Ryan Wright good luck in his new position with the City of Orange. Next month the Commission will reorganize. The service for Bob Zirbes last week was very well done and very poignant. Bob was a great friend, someone who was upbeat and enthusiastic and very involved in civic affairs. Bob touched many people and it would be very appropriate for the City to memorialize him in some permanent way. FEBRUARY 22, 2007 PAGE 5 P&R COMMISSION ADJOURNMENT: On motion by C/Herndon, seconded by VC/Owens and with no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:02 p.m. in honor of Bob Zirbes. Respectfully Submitted, Bob Rose, Secretary Attest: sl Dave Gr ndy, Chairman CITY COUNCIL Agenda # 6.3 Meeting Date: April 3, 2007 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mh TITLE: Ratification of Check Register da a March 15, 2007 through March 28, 2007 totaling $1,075,199.06. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,075,199.06 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated March 15, 2007 through March 28, 2007 for $1,075,199.06 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the F=inance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance bi6bctor Assistant City Manager Attachments: Affidavit and Check Register — 03/15/07 through 03/28/07. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated March 15, 2007 through March 28, 2007 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $559,884.12 Community Organization Support Fd 712.00 Prop A - Transit Fund 35,887.95 Int. Waste Mgt Fund 16,850.40 AB2766 - AQMD Fund 2,801.90 CDBG Fund 38,803.21 LLAD #38 Fund 17,679.09 LLAD #39 Fund 13,994.66 LLAD #41 Fund 6,894.34 Capital Improvement Project Fund 380,503.39 Self Insurance Fund 1,188.00 $1,075,199.06 Signed: / 7 (%nom Linda G. Magnus n Finance Director City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/22/2007 07 -PP 06 PAYROLL TRANSFER PIR TRANSFER -07 -PP O6 118 10200 1,101.90 $141,562.28 3/22/2007 PAYROLL TRANSFER P/R TRANSFER -07 -PP 06 125 10200 596.51 3/22/2007 20.00 PAYROLL TRANSFER P/R TRANSFER -07 -PP 06 001 10200 130,752.10 3/22/2007 23012 PAYROLL TRANSFER PIR TRANSFER -07 -PP 06 112 10200 4,071.95 3/22/2007 001 PAYROLL TRANSFER P/R TRANSFER -07 -PP 06 115 10200 5,039.82 3/15/2007 1 74662 JAAA FLAG AND BANNER SUPPLIES -DBC 0015333 1 41200 1 578.001 $578.00 3/15/2007 ADVANCED APPLIED ENGINEERING INC ADMIN FEE -EN 07-553 001 23012 375.00 3/15/2007 74663 AARP MATURE DRIVING CLASS 0015350 45300 20.00 $20.00 3/15/2007 74664 ADVANCED APPLIED ENGINEERING INC PROF.SVCS-EN 07-553 001 23012 1,500.00 $1,500.00 3/15/2007 ADVANCED APPLIED ENGINEERING INC ADMIN FEE -EN 07-553 001 23012 375.00 3/15/2007 ADVANCED APPLIED ENGINEERING INC ADMIN FEE -EN 07-553 001 34650 -375.00 3/15/2007 74665 ADVANTEC CONSULTING ENGINEERS INC SIGNAL TIMING PROJ 0015551 45222 952.80 $1,531.60 3/15/2007 ADVANTEC CONSULTING ENGINEERS INC SIGNAL TIMINGT PROJ 1 0015510 44000 578.80 3/15/2007 1 74666 JALLIANT INSURANCE SERVICES INC RENEWAL -CRIME INS PROG 1 5104081 1 47200 1 1,188.001 $1,188.00 3/15/2007 74667 POOLS AND SPASREFUND-PERMIT PROF.SVCS-EN 06-550 001 34620 25.00 $280.00 3/15/2007 JAMERICAN AMERICAN POOLS AND SPAS REFUND -ENCROACHMENT PRMT 001 34630 255.00 3/15/2007 1 74668 JAMERIMARK DIRECT SUPPLIES -RECYCLING 1155516 1 41200 1 1,587.001 $1,587.00 3/15/2007 74669 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 06-550 001 23012 135.00 $2,452.50 3/15/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04-413 001 23012 74.25 3/15/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 04413 001 34650 -74.25 3/15/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 06-504 001 23012 495.00 3/15/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-542 001 23012 118.80 3/15/2007 ARROYO GEOTECHNICAL CORP ADMIN FEE -EN 06-542 001 34650 -118.80 3/15/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 06-542 001 23012 660.00 3/15/2007 ARROYO GEOTECHNICAL CORP PROF.SVCS-EN 04-413 001 23012 412.50 3/15/2007 JARROYO GEOTECHNICAL CORP PROF.SVCS-EN 05-499 001 1 23012 1 750.00 3/15/2007 1 74670 JEANETTE BARBERO PARK REFUND -DBC 1 001 1 23002 1 500.001 $500.00 Page 1 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 3/15/2007 1 74671 ISUZANNE BEACH JPK REFUND -DBC 001 1 23002 350.00 $350.00 3/15/2007 1 74672 IBEST LIGHTING PRODUCTS SUPPLIES -COMM SVCS 1 0015340 1 42210 1 1,010.841 $1,010.84 3/15/2007 CITY OF SIGNAL HILL LEGAL SVCS-TMDL APPEAL 0015510 1 44240 6,000.00 3/15/2007 1 74673 ICHRIS BLASNEK PER DIEM -OTS CONF 0014411 1 42330 1 55.00 $55.00 3/15/2007 1 74674 IBSN SPORTS CORP SUPPLIES -COMM SVCS 0015340 1 42210 1 234.711 $234.71 3/15/2007 1 74675 ISHARON BUTLER CONTRACT CLASS -WINTER 0015350 1 45320 1 132.001 $132.00 3/15/2007 1 74676 ICATALINA BALLAST BULB COMPANY SUPPLIES -DBC 0015333 1 41200 1 139.10 $139.10 3/15/2007 74677 CITY OF SIGNAL HILL LEGAL SVCS-TMDL APPEAL 0015510 44240 2,000.00 $8,OOO1 3/15/2007 CITY OF SIGNAL HILL LEGAL SVCS-TMDL APPEAL 0015510 1 44240 6,000.00 3/15/2007 1 74678 JCNB ESCROW NUMBER 1859 RETENTION -SULLY MILLER 1 250 1 10403 1 5,283.63 $5,283.63 3/15/2007 DEPT OF TRANSPORTATION TR SIGNAL MAINT-DEC 06 0015554 45507 799.81 3/15/2007 1 74679 JDAVID J. GRUNDY P & R COMM -2/22 1 0015350 1 44100 1 __45.001 $45.00 3/15/2007 74680 JDAY & NITE COPY CENTER PRINT SVCS -DAY CAMP 1 0015350 1 42110 r 749.361 $749.36 3/15/2007 74681 IDENNIS CAROL PROF.SVCS-P & R COMM 1 0015310 1 44000 1 100.001 $100.00 3/15/2007 74682 DEPT OF TRANSPORTATION TR SIGNAL MAINT-JAN 07 0015554 1 45507 1 1,482.52 $2,282.33 3/15/2007 DEPT OF TRANSPORTATION TR SIGNAL MAINT-DEC 06 0015554 45507 799.81 3/15/2007 1 74683 JDFS FLOORING CORP MAINT SVCS -DBC 1 0015333 1 42210 1 985.001 $985.00 3/15/2007 74684 DIAMOND BAR HAND CAR WASH CAR WASH-P/WORKS 0015554 42200 33.99 $184.17 3/15/2007 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 110.22 3/15/2007 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 39.96 3/15/2007 1 74685 IDIANA CHO & ASSOCIATES JCDBG CONSULTANT -FEB 07 1255215 1 44000 1 1,960.001 $1,960.00 3/15/2007 74686 EEYE DIGITAL SECURITY SOFTWARE RENEWAL 0014070 42205 1,295.00 $1,898.40 3/15/2007 EEYE DIGITAL SECURITY SECURE IIS-MAINT 0014070 42205 1 603.40 Page 2 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount I 311512007 f 74687 — (202,630.83 ENVIRONMENTAL CONSTRUCTION IRET PAYABL SYC C NYN PK I 2525010 I 20300 20263.09( I _20,263.0911 $182'367.74 3/15/2007 74688 EL LANDSCAPE LANDSCAPE MAINT-DIST 41 1415541 45500 455.40 $5,671.74 3/15/2007 EL LANDSCAPE FEXCELLANDSCAPE LANDSCAPE MAINT-DIST 38 1385538 42210 2,000.00 3/15/2007 74692 LANDSCAPE MAINT-DIST 38 1385538 45500 3,216.34 $100.00 3/15/2007 74689 EXTERIOR PRODUCTS INC BANNERS -CITY B/DAY 0015350 42353 5,355.50 $6,067.50 3/15/2007 EXTERIOR PRODUCTS INC BANNERS -WINE SOIREE 0114010 42355 712.00 3/15/2007 74690 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 75.00 $115.00 3/15/2007 EXTERMINETICS OF SO CAL INC RODENT CONTROL -DBC 0015333 1 45300 40.00 3/15/2007 1 74691 JDAVID FERNANDEZ CONTRACT CLASS -WINTER 0015350 1 45320 1 1,201.501 $1,201.50 3/15/2007 ESTELLA FLORES PK REFUND -HERITAGE 001 36620 -5.0J0 3/15/2007 1 74692 IFIDELITY NATIONAL TITLE CO PK REFUND -DBC 001 23002 1 100.001 $100.00 3/15/2007 1 74693 JESPERANZA FLORES CONTRACT CLASS -WINTER 0015350 1 45320 1 330.001 $330.00 3/15/2007 74694 ESTELLA FLORES PK REFUND -HERITAGE 001 23002 200.00 $195.00 3/15/2007 ESTELLA FLORES PK REFUND -HERITAGE 001 36620 -5.0J0 3/15/2007 74695 MARION GOGER PK REFUND -DBC —Tool 001 23002 50.00 $250.00 3/15/2007 MARION GOGER JPK REFUND -DBC 001 23002 200.00 3/15/2007 1 74696 ICAROL GONZALEZ PK REFUND -HERITAGE 1 001 1 23002 1 50.001 $50.00 3/15/2007 HALL & FOREMAN, INC. ADMIN FEE -EN 04-457 001 23012 137.50 3/15/2007 74697 IGOVIS LLC CONTRACT SVC -TRACKING SYS 1 0014070 1 44000 1 425.00 $425.00 3/15/2007 74698 HALL & FOREMAN, INC. PROF.SVCS-EN 04-457 001 23012 550.00 $550.00 3/15/2007 HALL & FOREMAN, INC. ADMIN FEE -EN 04-457 001 23012 137.50 3/15/2007 HALL & FOREMAN, INC. ADMIN FEE -EN 04-457 001 34650 -137.50 3/15/2007 74699 ILEW HERNDON IP & R COMM -2/22 1 0015350 1 44100 1 45.001 $45.00 3/15/2007 74700 HILARIO REIMB-NTMP MTG 0015510 42325 25.98 $170.31 3/15/2007 IMARCY MARCY HILARIO REIMB-NTMP MTG 0015510 42325 1 1 7.64 Page 3 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/15/2007 74700... MARCY HILARIO REIMB-T&T COMM 0015510 42325 28.15 $170.31 ... 3/15/2007 MARCY HILARIO REIMB-P/WKS SUPPLIES 0015510 41200 53.43 0014070 3/15/2007 2,595.00 MARCY HILARIO REIMB-P/WKS SUPPLIES 0015510 41200 55.11 MTG SUPPLIES-DESFORGES 3/15/2007 1 74701 HOME DEPOT CREDIT SERVICES SUPPLIES -DBC 0015333 1 41200 6.46 $34.03 3/15/2007 HOME DEPOT CREDIT SERVICES SUPPLIES -PARKS 0015340 1 42210 27.57 3/15/2007 74702 IMPAC GOVERNMENT SERVICES CPRS CONF-OWENS 0015310 42330 217.30 $7,005.47 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES-P/WORKS 0015510 41200 182.86 3/15/2007 IMPAC GOVERNMENT SERVICES IS CONF-DESFORGES 0014070 42330 2,595.00 3/15/2007 IMPAC GOVERNMENT SERVICES MTG SUPPLIES-DESFORGES 0014070 42325 103.99 3/15/2007 IMPAC GOVERNMENT SERVICES CPRS CONF-HERNDON 0015310 42330 217.30 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -DBC 0015350 41200 544.30 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -DBC 0015333 41200 7.54 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -COMM SVCS 0015350 41200 16.28 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -ROAD MAINT 0015554 41300 275.57 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -COMM SVCS 0015350 41200 93.19 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -DBC 0015333 41200 1,432.00 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -PARKS 0015340 42210 38.90 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -DBC 0015333 42210 244.77 3115/2007 IMPAC GOVERNMENT SERVICES CPRS CONF-BRADLEY 0015310 42330 217.30 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -INFO SYS 0014095 41200 245.64 3/15/2007 IMPAC GOVERNMENT SERVICES NOTARY SEMI NAR-CRIBBINS 0014030 42340 159.00 3/15/2007 IMPAC GOVERNMENT SERVICES SUPPLIES -DBC 0015333 46250 59.53 3/15/2007 IMPAC GOVERNMENT SERVICES JGFOA CONF-MAGNUSON 0014050 1 42330 355.00 3/15/2007 1 74703 JINLAND ROUNDBALL OFFICIALS OFFICIAL SVCS -MAR 07 1 0015350 1 45300 1 640.00 $640.00 3/15/2007 74704 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2007-246 001 23010 178.75 $400.00 3/15/2007 INLAND VALLEY DAILY BULLETIN LEGAL AD -FPL 2005-162 001 23010 1 221.25 L33/15/2007 1 74705 INTERNATIONAL PROTECTIVE SVCS INC. CROSSING GUARD SVCS -FEB 0014411 45410 9,096.66 $17,318.04 /15/2007 INTERNATIONAL PROTECTIVE SVCS INC. 1CROSSING GUARD SVCS -JAN 0014411 1 45410 8,221.38 3/15/2007 74706 JDAVID JOST RECREATION REFUND 1 001 1 34720 1 46.001 $46.00 Page 4 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount 1 110.04 Total Check Amount $110.04 3/15/2007 I 74707 IK&V BLUEPRINT SERVICE INC. ISUPPLIES-P/WORKS 0015510 1 41200 3/15/2007 74708 JKATZ OKITSU & ASSOCIATES NTMP PROG-PHASE 2 0015554 1 44520 3,945.00 $15,905.00 3/15/2007 KATZ OKITSU & ASSOCIATES JNTMP PROG-PHASE 2 0015554 44520 11,960.00 3/15/2007 1 74709 IKENS HARDWARE SUPPLIES -ROAD MAINT 0015554 41250 66.601 $66.60 3/15/2007 LEIGHTON & ASSOCIATES, INC. IST IMPRVMT PROJ-GRAND 2505510 1 46411 327.50 3/15/2007 74710 IKUSTOM IMPRINTS INCORP. IPRINT SVCS -RECREATION 0015350 41200 517.061 $517.06 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-D/B MT LAUREL 2505510 R46412 30,303.36 3/15/2007 74711 ILANTERMAN DEV CENTER/COMM INDUSTRIE JPKWAY MAINT-FEB 07 0015558 45503 1,906.361 $1,906.36 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-G/SPNGS/PRSPC 2505510 R46412 7,505.86 3/15/2007 74712 JLDM ASSOCIATES INC. ICONSULTING SVCS -JAN 07 1255215 44000 1 3,143.751 $3,143.75 3/15/2007 IMACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-D/B SHADW CYN 2505510 1 R46412 6,996.60 3/15/2007 74713 JKWANG HO LEE JPLNG COMM -JAN 07 0015210 44100 65.001 $65.00 3/15/2007 74714 ILEIGHTON & ASSOCIATES, INC. ST IMPRVMNT PROJ-GRAND 2505510 1 46411 13,096.25 $13,423.75 3/15/2007 LEIGHTON & ASSOCIATES, INC. IST IMPRVMT PROJ-GRAND 2505510 1 46411 327.50 3/15/2007 1 74715 ILIANA PINCHER T & T COMM -3/8 1 0015510 1 44100 1 45.001 $45.00 3/15/2007 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-NOV 06 0015340 1 42210 190.35 3/15/2007 1 74716 IJIMMY LIN IT & T COMM -2/8, 3/8 1 0015510 1 44100 1 90.00 $90.00 3/15/2007 1 74717 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-OCT 06 0015340 1 42210 339.00 $529.35 3/15/2007 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-NOV 06 0015340 1 42210 190.35 3/15/2007 74718 IMIDI LOTENERO RECREATION REFUND 1 001 1 34720 1 69.001 $69.00 3/15/2007 74719 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-GRAND/D/B 2505510 R46412 12,056.50 $87,216.37 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION RET PAYABLE -T/ SIGNALS 250 20300 -9,690.71 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-B/CYN/S BULLR 2505510 R46412 2,129.00 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-D/B MT LAUREL 2505510 R46412 30,303.36 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-GRAND/D/B 2505510 R46412 24,219.60 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-G/SPNGS/PRSPC 2505510 R46412 7,505.86 3/15/2007 MACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-D/B HGLND VLY 2505510 R46412 13,696.16 3/15/2007 IMACADEE ELECTRICAL CONSTRUCTION TRFFC SGNL-D/B SHADW CYN 2505510 1 R46412 6,996.60 IL 3/15/2007 1 74720 IVERONICA MARQUEZ PK REFUND -DBC 1 23002 1 350.00 $350.00 Page 5 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/15/2007 74721 MCE CORPORATION ROAD MAINT-JAN 07 0015554 45502 13,911.34 $86,690.40 3/15/2007 MCE CORPORATION VEGETATION CONTROL -JAN 0015558 45508 8,120.61 3/15/2007 74724 MCE CORPORATION STORM DRAIN -JAN 07 0015554 45512 441.52 $65.00 3/15/2007 MCE CORPORATION RIGHT-OF-WAY MAINT-JAN 07 0015554 45522 4,085.33 3/15/2007 74728 MCE CORPORATION SIDEWALK MAINT-JAN 07 0015554 45504 60,131.60 $130.00 3/15/2007 74722 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES -FEB 07 1155515 44000 94.50 $274.50 3/15/2007 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES -FEB 07 1155515 44000 118.20 3/15/2007 74724 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES -FEB 07 1155515 44000 61.80 $65.00 3/15/2007 1 74723 IMICRO TEL CENTER MAINT-RENEWAL 1 0014070 42205 720.001 $720.00 3/15/2007 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -DBC 0015333 1 41200 8.00 3/15/2007 1 74724 IMMASC IMEMBERSHIP DUES-DOYLE 0014D30 42315 65.001 $65.00 3/15/2007 1 74725 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -COMM SVCS 0015310 1 41200 725.16 $733.16 3/15/2007 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -DBC 0015333 1 41200 8.00 3/15/2007 1 74726 IKENNETH MOK IT & T COMM -2/8,3/8 1 0015510 1 44100 1 90.00 $90.00 3/15/2007 ORKIN PEST CONTROL INC GOPHER CONTRL-SYC CYN PK 0015340 42210 55.00 3/15/2007 1 74727 IMUNICIPAL ENGINEERING RESOURCES ICONSULTING SVCS -FEB 07 1 0015551 1 45221 1 5,632.501 $5,632.50 3/15/2007 1 74728 STEVE G NELSON JPLNG COMM -JAN 07 1 0015210 1 44100 1 130.00 $130.00 3/15/2007 74729 1KATHLEEN ERIN NOLAN JPLNG COMM -JAN 07 1 0015210 1 44100 1 130.00 $130.00 3/15/2007 74730 INUMARA SOFTWARE INC ICOMP MAINT-RENEWAL 0014070 1 42205 1 1,731.2 $1,731.25 3/15/2007 74731 ORKIN PEST CONTROL INC GOPHER CONTRL-DIST 38 1385538 42210 55.00 $185.00 3/15/2007 ORKIN PEST CONTROL INC GOPHER CONTRL-SYC CYN PK 0015340 42210 55.00 3/15/2007 74733 ORKIN PEST CONTROL INC GOPHER CONTRL-PANTERA PK 0015340 42210 75.00 $12,871.50 3!15/2007 74732 ITED OWENS P & R COMM -2/22 0015350 1 44100 1 45.00 $45.00 3/15/2007 1 74733 IP & D CONSULTANTS INC JANNEXATION SVCS -JAN 07 0015210 1 R44220 12,871.501 $12,871.50 3/15/2007 74734 IGLORIA PARK IRECREATION REFUND 001 347B0 60.001 $60.00 Page 6 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/15/2007 74735 ICAMERON PATTON OFFICIAL SVCS-FEB/MAR 07 0015350 1 45300 1 440.001 $440.00 3/15/2007 74736 R F DICKSON COMPANY DEBRIS DIVERSION SVCS -JAN 1155515 45500 7,245.21 $25,892.09 3/15/2007 R F DICKSON COMPANY IST SWEEPING SVCS -JAN 07 0015554 1 45501 1 18,646.88 3/15/2007 1 74737 IRAGAN COMMUNICATIONS INC SUBSCRIPTION -FEB 07 1 0014070 1 42320 1 29.95 $29.95 3/15/2007 1 74738 JESTHER RAMIEREZ PK REFUND -HERITAGE PK 001 23002 200.00 $195.00 3/15/2007 ESTHER RAMIEREZ PK REFUND -HERITAGE PK 001 36620 -5.00 3/15/2007 1 74739 IREINBERGER PRINTWERKS PRINT SVCS -BUS CARDS 0014095 1 42110 1 335.581 $335.58 3/15/2007 SKILLPATH SEMINARS ISEMINAR-D GONZALES 0014030 1 42340 28.95 3/15/2007 1 74740 IRUTH M. LOW IP & R COMM -2/22 0015350 1 44100 1 45.001 $45.00 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 318.70 3/15/2007 1 74741 IS C SIGNS & SUPPLIES LLC SUPPLIES -ROAD MAINT 0015554 1 41250 1 334.03 $334.03 3/15/2007 1 74742 IMARIA SANCHEZ IRECREATION REFUND 001 1 34780 1 90.00 $90.00 3/15/2007 74743 IJACK SHAH IT & T COMM -318 1 0015510 1 44100 1 45.001 $45.00 3/15/2007 74744 IMICHAEL SHAY IT & T COMM -2/8, 3/8 1 0015510 1 44100 1 90.001 $90.00 3/15/2007 74745 IJERRY SHORT ICONTRACT CLASS -WINTER 1 0015350 45320 1,395.00 $295.00 3/15/2007 1 74746 ISIMPSON ADVERTISING INC DESIGN -DBC BROCHURE 0014095 R44000 274.761 $274.76 3/15/2007 1 74747 ISIRRIS ABATEMENT CORP HIP PROJ-2480 SUNBRIGHT 1255215 44000 950.00 $950.00 3/15/2007 747411 ISKILLPATH SEMINARS SEMINAR -D GONZALES0014030 1415541 42340 179.00 $207.95 3/15/2007 SKILLPATH SEMINARS ISEMINAR-D GONZALES 0014030 1 42340 28.95 3/15/2007 74749 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 121.83 $7,467.90 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -PARKS 0015340 42126 3,876.91 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 14.77 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 318.70 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 232.11 Page 7 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name FTransaction Description Fund/ Dept Acct # Amount 212.83 Total Check Amount $7,467.90 ... 3115/2007 74749... SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 3115/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 1,358.42 23010 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -TRAFFIC CONTRL 0015510 42126 1,305.27 45500 3/15/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 27.06 23010 3/15/2007 74750 SULLY MILLER CONTRACTING CO RETENTIONS PAYABLE 250 20300 -5,283.63 $42,269.10 3/15/2007 SULLY MILLER CONTRACTING CO ST IMPRVMNTS-GRAND AVE 2505510 1 46411 1 47,552.73 3/15/2007 74751 ISUNGARD PENTAMATION FIN SYS MAINT-RENEWAL 0014070 42205 14,702.30 $15,528.46 3/15/2007 SUNGARD PENTAMATION FIN SYS MAINT-RENEWAL 0014070 1 42205 826.16 3/15/2007 1 74752 ISUNGARD PENTAMATION 1PENTAMATION CONF-MAGNUSON 1 0014050 1 42330 795.001 $795.00 3/15/2007 74753 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2006-224 001 23010 242.22 $682.56 3/15/2007 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CRESTLINE ANNXTN 0015210 44220 232.42 3/15/2007 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD -FPL 2006-247 001 23010 207.92 3/15/2007 74754 TRUGREEN LANDCARE C/WIDE MAINT-DIST 39 1395539 45500 11,203.65 $28,311.85 3/15/2007 TRUGREEN LANDCARE C/WIDE MAINT-DIST 41 1415541 45500 3,409.35 3/15/2007 TRUGREEN LANDCARE C/WIDE MAINT-PARKS JA 0015340 45300 8,122.30 3/15/2007 TRUGREEN LANDCARE CIWIDE MAINT-DIST 38 1385538 45500 5,576.55 3/15/2007 74755 ULTRASYSTEMS ADMIN FEE -FPL 2005-145 001 34430 -464.40 $3,880.00 3/15/2007 ULTRASYSTEMS ADMIN FEE -FPL 2005-145 001 23010 234.00 3/15/2007 ULTRASYSTEMS ADMIN FEE -FPL 2005-145 001 34430 -234.00 3/15/2007 ULTRASYSTEMS ADMIN FEE -FPL 2005-145 001 23010 464.40 3/15/2007 ULTRASYSTEMS PROF.SVCS-FPL 2005-145 001 23010 2,580.00 3/15/2007 JULTRASYSTEMS PROF.SVCS-FPL 2005-145 001 23010 1,300.00 3/15/2007 1 74756 1 KELLY VALERIANO JPK REFUND -DBC 1 001 23002 1 500.001 $500.00 3/15/2007 74757 VALLEY CREST LANDSCAPE MAINT INC MONTHLY PK MAINT-PARKS 0015340 45300 10,986.67 $19,957.60 3/15/2007 VALLEY CREST LANDSCAPE MAINT INC MONTHLY MAINT-LORBEER SCH 0015340 45300 3,727.36 3/15/2007 VALLEY CREST LANDSCAPE MAINT INC MONTHLY PK MAINT-DBC 0015333 45300 51243.57 3/15/2007 74758 IVALLEY TROPHY SUPPLIES -RECREATION 1 0015350 1 41200 1 2,129.9 $2,129.99 Page 8 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/15/2007 74759 VANGUARD VAULTS LA INC DATA STORAGE SVCS -FEB 07 0014070 45000 550.00 $1,100.00 3/15/2007 VANGUARD VAULTS LA INC DATA STORAGE SVCS -MAR 0014070 45000 550.00 3/15/2007 74760 INELDE VENTURA PK REFUND-PANTERA 1 001 23002 1 100.001 $100.00 3/15/2007 74761 VERIZON CALIFORNIA PH.SVCS-PETERSON PK 0015340 42125 89.69 $1,384.51 3115/2007 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 48.97 3/15/2007 74764 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 11.19 $65.69 3/15/2007 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 78.51 3/15/2007 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 95.23 3/1512007 VERIZON CALIFORNIA PH.SVCS-PANTERA PK 0015340 42125 95.23 3/15/2007 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 629.47 3/15/2007 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 246.28 3/15/2007 I IVERIZON CALIFORNIA PH.SVCS-OBC 0015333 1 42125 89.94 3/15/2007 74762 VISION INTERNET PROVIDERS INC WEB HOSTING -JAN 07 0014070 44030 150.00 $300.00 3/15/2007 VISION INTERNET PROVIDERS INC WEB HOSTING -FEB 07 0014070 1 44030 1 150.00 3/15/2007 1 74763 IVULCAN SUPPLIES -ROAD MAINT 0015554 1 41250 1 37.721 $37.72 3/15/2007 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 1 41200 1313.34 3/15/2007 1 74764 JW.W. GRAINGER INC. SUPPLIES -DBC 0015333 1 41200 1 65.691 $65.69 3/15/2007 74765 IWAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 1 41200 1 449.38 $762.72 3/15/2007 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 1 41200 1313.34 3/15/2007 1 74766 JOSMAN WEI PLNG COMM -JAN 07 1 0015210 1 44100 1 130.00 $130.00 3/15/2007 74767 WEST COAST ARBORISTS INC WATERING SVCS -JAN 07 0015558 45510 314.00 $19,143.50 3/15/2007 WEST COAST ARBORISTS INC TREE MAINT SVCS -FEB 07 0015558 45509 12,988.50 3/15/2007 WEST COAST ARBORISTS INC WATERING SVCS -FEB 07 0015558 45510 942.00 3/15/2007 WEST COAST ARBORISTS INC TREE MAINT SVCS -JAN 07 0015558 45509 4,899.00 3/15/2007 74768 WHITE CAP INDUSTRIES, INC. SUPPLIES -ROAD MAINT 0015554 4130069.29 $802.22 3/15/2007 WHITE CAP INDUSTRIES, INC. SUPPLIES -ROAD MAINT 0015554 41300 732.93 3/15/2007 74769 IPAUL WRIGHTIAN-P1C,CNCL MTG 1 0014090 1 44000 1 612.501 $612.50 Page 9 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 3/20/2007 74774 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 26.87 $775.25 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/20/2007 3/15/2007 74770 JYI TONY TORNG JPLNG COMM -JAN 07 0015210 1 44100 1 130.001 $130.00 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 52.72 3/20/2007 3/15/2007 74771 IJULIAN YNIGUEZ JPK REFUND-PANTERA 001 1 23002 1 150.00 $150.00 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 21.72 3/20/2007 3/15/2007 1 74772 IYOSEMITE WATER JEQ RENTAL -MAR 07 0015310 1 42130 1 13.251 $13.25 WELLS FARGO BANK TRNG - I.T. 0014070 42335 381.40 3/20/2007 3/20/2007 1 74773 ISAN GABRIEL VALLEY CITY MGR ASSC MTG DESTEFANO 0014030 1 42325 1 30.001 $30.00 3/20/2007 74774 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 26.87 $775.25 3/20/2007 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 18.33 1 1 3/20/2007 74776 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 18.66 $28,750.28 3/20/2007 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 52.72 3/20/2007 74777 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 12.90 $158.00 3/20/2007 WELLS FARGO BANK SUPPLIES - COMM SVCS 0015350 41200 21.72 3/20/2007 74782 WELLS FARGO BANK TRNG - COMM SVCS 0015350 42325 142.65 $381.91 3/20/2007 WELLS FARGO BANK TRNG - I.T. 0014070 42335 381.40 3/20/2007 74783 IWELLS FARGO BANK TRNG - I.T. 1 0014070 42335 100.00 $1,906.08 3122/2007 74775 1 FLOR ALCAZAR REFUND -PARKING CITATION 001 32230 1 30.00 $30.00 3/22/2007 WORK APPAREL & UNIFORM SVCS UNIFORM SVCS -WK 3/15 0015310 1 42130 26.75 1 1 3/22/2007 74776 1AMERICAN ASPHALT SOUTH INC. ISLURRY SEAL PROJ-AREA 2 2505510 46411 1 28,750.28 $28,750.28 3/22/2007 1 74777 JEILEEN ANSARI IRECREATION REFUND 001 34720 158.001 $158.00 3/22/2007 74778 ARAMARK WORK APPAREL & UNIFORM SVCS 1ARAMARK UNIFORM SVCS -WK 3/8 0015310 42130 26.75 $53.50 3/22/2007 WORK APPAREL & UNIFORM SVCS UNIFORM SVCS -WK 3/15 0015310 1 42130 26.75 1 1 3/22/2007 1 74779 IAT & T PH.SVCS-GENERAL 1 0014090 1 42125 1 23.671 $23.67 3/22/2007 1 74780 IBASHFORD ENTERPRISES IHIP PROG-310 BALLENA 1 1255215 1 44000 1 982.801 $982.80 3/22/2007 1 74781 113ENESYST I FLEX ADMIN SVCS -3RD QTR 0014060 1 42346 1 85.00 $85.00 3/22/2007 74782 BENESYST 3/23/07-P/R DEDUCTIONS 1 21105 1 381.911 $381.91 3/22/2007 74783 BONTERRA CONSULTING INC. ADMIN FEES -FPL 2002-09 1 001 1 23010 1 343.091 $1,906.08 Page 10 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 3/22/2007 I 74783..• 1BONTERRA NTERRA CONSULTING INC. 1PROF.SVCS-FPL 002-09 I 001 2 010 1 906 08 $1,906.08 ... 3/22/2007 1 74784 IBRUNDIGE GLASS SUPPLIES -COMM SVCS 0014090 41200 210.081 $210.08 3/22/2007 CDW GOVERNMENT INC. COMP EQ -HARDWARE 0014095 46230 1,364.98 3/22/2007 74785 JBSN SPORTS CORP SUPPLIES -RECREATION 0015350 41200 434.541 $434.54 3/22/2007 1 74786 JCB RANCH ENTERPRISES ADULT EXCURSION -3/24/07 1 0015350 45310 310.001 $310.00 3/22/2007 74787 CDW GOVERNMENT INC. COMP EQ -HARDWARE 0014095 1 46230 1 1,007.16 $2,372.14 3/22/2007 CDW GOVERNMENT INC. COMP EQ -HARDWARE 0014095 46230 1,364.98 3/22/2007 74788 DAVID EVANS AND ASSOCIATES INC DESIGN SVCS-PTRSN/PANTERA 2505310 46415 2,369.00 $3,969.00 3/22/2007 JDAVID EVANS AND ASSOCIATES INC DESIGN SVCS-LORBEER 2505510 1 46420 1,600.00 3/22/2007 74789 JDAY & NITE COPY CENTER PROF.SVCS-FPL 2005-147 001 23010 119.81 $511.80 3/22/2007 DAY & NITE COPY CENTER PRINT SVCS -FLYERS 0015350 1 42110 391.99 3/22/2007 74790 DENNIS CAROL PROF.SVCS-SS/CC MTG 0014030 44000 225.00 $425.00 3/22/2007 DENNIS CAROL IPROF.SVCS-P/C 2/13 0015210 44000 1 200.00 3/22/2007 1 74791 IDEPARTMENT OF JUSTICE PRE-EMPLOYMENT FINGERPRNT 0014060 1 42345 1 32.001 $32.00 3/22/2007 DIAMOND BAR BREAKFAST LIONS REIMB-SUPPLIES 0015350 41200 111.92 3/22/2007 1 74792 IKEN DESFORGES REPLACEMENT CK# 63559 001 1 36900 1 161.49 $161.49 3/22/2007 1 74793 DIAMOND BAR BREAKFAST LIONS REIMS -SUPPLIES 0015350 41200 65.98 $177.90 3/22/2007 DIAMOND BAR BREAKFAST LIONS REIMB-SUPPLIES 0015350 41200 111.92 3/22/2007 1 74794 IDIAMOND BAR INTERNATIONAL DELI SUPPLIES-PLNG COMM 1 0015210 1 42340 1 81.62 $81.62 3/22/2007 1 74795 IDIEHL EVANS AND COMPANY LLP PROF.SVCS-AUDITING 1 0014050 1 44010 1 1,940.001 $1,940.00 3/22/2007 1 74796 JEDUCATION TO GO ICONTRACT CLASS -WINTER 1 0015350 1 45320 1 104.00 $104.00 3/22/2007 74797 ELITE DEVELOPMENT GROUP MAINT-COMP EQ 1 0014070 1 42205 1 603.401 $603.40 3/22/2007 74798 EXPRESS MAIL CORPORATE ACCOUNT 1EXPRESS MAIL -FPL 2004-83 1 001 1 23010 1 14.40 $167.20 Page 11 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount 14.40 Total Check Amount $167.20 ... 3/2L2007 74798... EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2004-83 001 23010 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2004-83 001 23010 14.40 45533 3/22/2007 $315.00 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL 0014090 42120 18.80 45535 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-247 001 23010 14.40 45535 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-219 001 23010 14.40 1 45535 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL 0014090 42120 18.80 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2002-63 001 23010 14.40 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-224 001 23010 14.40 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-232 001 23010 14.40 3/22/2007 EXPRESS MAIL CORPORATE ACCOUNT 1EXPRESS MAIL -FPL 2006-219 001 23010 14.40 3/22/2007 74799 IFEDEX EXPRESS MAIL -GENERAL 0014090 1 42125 68.89 $203.43 3/22/2007 FEDEX EXPRESS MAIL -GENERAL 0014090 1 42125 134.54 3/22/2007 74800 IFLINT TRADING INC SUPPLIES -ROAD MAINT 0015554 1 46250 1 995.681 $995.68 3/22/2007 74801 FOOTHILL TRANSIT CITY SUBSIDY -FEB 07 1125553 45533 4,000.00 $31,816.00 3/22/2007 FOOTHILL TRANSIT FOOTHILL TRANSIT -FEB 07 1125553 45535 13,300.00 3/22/2007 74806 FOOTHILL TRANSIT CITY SUBSIDY -DEC 06 1125553 45533 3,100.00 $315.00 3/22/2007 FOOTHILL TRANSIT FOOTHILL TRANSIT -DEC 06 1125553 45535 12,400.00 3/22/2007 FOOTHILL TRANSIT RETURN PASSES -DEC 06 1125553 45535 -465.00 3/22/2007 FOOTHILL TRANSIT RETURN PASSES -FEB 07 1125553 1 45535 -519.00 3/22/2007 74802 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 38 1385538 R44000 125.00 $375.00 3/22/2007 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DIST 39 1395539 R44000 125.00 3/22/2007 74806 GFB FRIEDRICH & ASSOCIATES INC. LNDSCP ASSESSMNT-DUST 41 1415541 R44000 125.00 $315.00 3/22/2007 1 74803 IGO LIVE TECHNOLOGY INC ICONSULTANT SVCS -WK 3/16 1 0014070 1 44000 1 5,250.001 $5,250.00 3/22/2007 1 74804 JGOVPARTNER REQUEST PARTNER SVCS -FEB 1185098 1 44030 850.00 $1,700.00 3/22/2007GOVPARTNER IREQUEST PARTNER SVCS -MAR 1185098 44030 1 850.00 3/22/2007 74805 IGRAFFITI CONTROL SYSTEMS IGRAFFITI REMOVAL SVCS -FEB 1 0015230 1 45520 1 8,520.001 $8,520.00 3/22/2007 1 74806 IHALL & FOREMAN, INC. PROF.SVCS-PLAN CHECK 1 0015551 1 45223 1 315.00 $315.00 Page 12 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name T_ Transaction Description Fund/ Dept Acct # Amount Total Check Amount 3/22%2007 I 7480% (PAULO HANDOYO (RECREATION REFUND 001 34760 31500 $31500 3/22/2007 1 74808 SANDRA HARPER RECREATION REFUND 1 001 1 34780 1 70.00 $70.00 3/22/2007 JENKINS & HOGIN, LLP LEGAL SVCS -SCRIBBLES FEB 0014020 44021 1,879.20 3/22/2007 74809 JARTHUR HENDERSON IRECREATION REFUND 1 001 1 34720 1 315.00 $315.00 3/22/2007 JENKINS & HOGIN, LLP LEGAL SVCS-AERA FEB 0014020 44021 2,250.00 3/22/2007 1 74810 ICARMEN HURTADO IRECREATION REFUND 1 001 1 34780 1 35.001 $35.00 3/22/2007 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV FEB 0014020 44020 2,921.60 3/22/2007 74811 AMBREEN IDRIES PK REFUND -DBC 001 23002 1 700.00 $700.00 3/22/2007 74812 ROWELA ILI PK REFUND -HERITAGE 001 1 23004 1 100.001 $100.00 3/22/2007 1 74813 JINLAND ROUNDBALL OFFICIALS OFFICIAL SVCS -MAR 07 1 0015350 1 45300 640.00 $640.00 3/22/2007 74814 JENKINS & HOGIN, LLP LEGAL SVCS-S/POINTE FEB 0014020 44021 993.60 $14,350.00 3/22/2007 JENKINS & HOGIN, LLP LEGAL SVCS -SCRIBBLES FEB 0014020 44021 1,879.20 3/22/2007 74816 JENKINS & HOGIN, LLP LEGAL SVCS -SCE FEB 0014020 44021 993.60 $30.00 3/22/2007 JENKINS & HOGIN, LLP LEGAL SVCS-AERA FEB 0014020 44021 2,250.00 3/22/2007 74817 JENKINS & HOGIN, LLP LEGAL SVCS -FEB 07 0014020 44020 4,946.80 $1,574.52 3/22/2007 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV FEB 0014020 44020 2,921.60 3/22/2007 74818 JENKINS & HOGIN, LLP LEGAL SVCS-P/WORKS FEB 10014020 001 144020 365.20 $3,024.00 3/22/2007 1 74815 IJOBS AVAILABLE ADVERTISING-H/R 0014060 1 42115 1 214.201 $214.20 3/22/2007 74816 JANTHONY JORDAN REPLACEMENT-CK#59205 001 1 36900 30.00 $30.00 3/22/2007 74817 IJUDICIAL DATA SYSTEM CORP IPARKING CITE ADMIN -FEB 07 0014411 1 45405 1 1,574.52 $1,574.52 3/22/2007 74818 KIDZ LOVE SOCCER REPLACEMENT-CK62266/64296 001 36900 3,024.00 $3,024.00 3/22/2007 1 74819 IFRANCENE M KOHER ENTERTAINMENT-B/DAY PTY 1 0015350 1 42353 1 900.00 $900.00 3/22/2007 1 74820 ICITY OF LA VERNE IPRKG CITE HRGS-FEB 07 1 0014411 1 45405 1 150.00 $150.00 3/22/2007 1 74821 ILOS ANGELES COUNTY PUBLIC WORKSIT/SIGNAL MAINT-JAN 07 1 0015554 1 45507 1 528.511 $528.51 3/22/2007 1 74822 ILOS ANGELES SPARKS EXCURSION -DAY CAMP 00153501 42410 910.001 $910.00 Page 13 Check Date I Check City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Vendor Name I Transaction Description I Fund/ Dept I Acct # I Amount I Total Check Amount 3/22/2007 1 74823 MOONLIGHT PRESS PRINT SVCS-P/WORKS 0015510 42110 190.52 $381.04 3/22/2007 MOONLIGHT PRESS PRINT SVCS-PLNG 0015210 1 42110 190.52 3/22/2007 74824 INATIONAL TELEPHONE MESSAGE CORP INCPH MSG UPDATE SVCS 0014070 42205 835.00 $835.00 3/22/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 2/22 0015210 44000 158.88 3/22/2007 1 74825 IGARY L NEELY ICONSULTANT SVCS -JAN -FEB 0015210 1 44210 1 6,480.001 $6,480.00 3/22/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 3/7 0015210 44000 158.88 3/22/2007 1 74826 INEXTEL COMMUNICATIONS A/R CHRGS-P/W,C/S,C/D 0014090 42130 525.561 $525.56 3/22/2007 1 74827 INORRIS REPKE INC ISLURRY SEAL -AREA 1 2505510 1 46411 1 9,390.001 $9,390.00 3/22/2007 74828 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 3/6 0015310 44000 158.88 $635.52 3/22/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 2/22 0015210 44000 158.88 3/22/2007 74830 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 3/1 0015210 44000 158.88 $317.90 3/22/2007 OLYMPIC STAFFING SERVICES TEMP SVCS -WK 3/7 0015210 44000 158.88 3/22/2007 74829 JORIENTAL TRADING COMPANY INC SUPPLIES -CITY B/DAY CELEB 1 0015350 1 42353 1 752.18 $752.18 3/22/2007 PERS HEALTH APR 07 -HEALTH INS PREMS 0014090 40086 -80.80 3/22/2007 74830 P F PETTIBONE & CO SUPPLIES-PLNG 1 0015210 1 41200 1 317.90 $317.90 3/22/2007 74831 PERS HEALTH APR 07 -HEALTH INS PREMS 001 21105 25,322.19 $25,348.25 3/22/2007 PERS HEALTH APR 07 -HEALTH INS PREMS 0014090 40086 -80.80 3/22/2007 74835 PERS HEALTH APR 07 -HEALTH INS PREMS 0014060 40093 106.86 $2,703.87 3/22/2007 74832 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 329.77 $546.65 3/22/2007 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 208.88 3/22/2007 74835 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 8.00 $2,703.87 3/22/2007 74833 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 13,469.66 $22,047.30 3/22/2007 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 8,532.07 3/22/2007 74835 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 45.57 $2,703.87 3/22/2007 1 74834 IR & D BLUEPRINT IPRINT SVCS-P/WORKS 1 2505510 1 46411 1 106.521 $106.52 3/22/2007 74835 IR F DICKSON COMPANY DEBRIS DIVERSION SVCS -FEB 1 1155515 1 45500 1 2,703.87 $2,703.87 Page 14 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount 45507 4,300.00 Total Check Amount 3/22 2007 74836 REPUBLIC ELEC I RIC TRAFFIC SIGNAL MAINT-FEB 0015554 $10,975.44 3/22/2007 1,318.001 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-FEB 0015554 45507 950.00 PROF.SVCS-EN 06-514 3/22/2007 23012 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-FEB 0015554 45507 2,625.42 SASAKI TRANSPORTATION SVCS. 3/22/2007 001 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-FEB 0015554 45507 1,815.02 74843 3/22/2007 ADMIN FEE -EN 06-514 REPUBLIC ELECTRIC TRAFFIC SIGNAL MAINT-FEB 0015554 45507 1,285.00 3/22/2007 3/22/2007 74837 SASAKI TRANSPORTATION PROF.SVCS-EN 06-514 00123012 34650 322.00$1,640.00- $328.00- 3/22/2007 SASAKI TRANSPORTATION IPROF.SVCS-EN 06-514 001 23012 1,318.001 1 3/22/2007 74838 SASAKI TRANSPORTATION SVCS. ADMIN FEE -EN 06-514 001 34650 -59.04 $328.00- 3/22/2007 SASAKI TRANSPORTATION SVCS. ADMIN FEE -EN 06-514 001 34650 -57.96 3/22/2007 74842 SASAKI TRANSPORTATION SVCS. PROF.SVCS-EN 06-514 001 23012 328.00 $44.95 3/22/2007 SASAKI TRANSPORTATION SVCS. ADMIN FEE -EN 06-514 001 23012 59.04 3/22/2007 74843 SASAKI TRANSPORTATION SVCS. ADMIN FEE -EN 06-514 001 23012 237.24 $172.40 3/22/2007 SASAKI TRANSPORTATION SVCS. ADMIN FEE -EN 06-514 001 34650 -237.24 3/22/2007 74844 SASAKI TRANSPORTATION SVCS. JADMIN FEE -EN 06-514 001 23012 57.96 $5,120.51 3/22/2007 74839 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 1 42126 15.87 $4,187.91 3/22/2007 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 4,172.04 3/22/2007 1 74840 STANDARD INSURNCE OF OREGON APR 07 -LIFE INS PREMS 001 21106 1,175.71 $2,653.16 3/22/2007 STANDARD INSURNCE OF OREGON APR 07-STD/LTD 001 21112 1,477.45 3/22/2007 74841 IKARLSTRAUSS EXCURSION -3/24/07 1 0015350 45310 480.001 $480.00 3/22/2007 74842 ITIME WARNER IMODEM SVCS -COUNCIL 1 0014010 42130 44.951 $44.95 3/22/2007 74843 ITRAFFIC CONTROL SERVICE INC SUPPLIES -ROAD MAINT 0015554 41250 172.401 $172.40 3/22/2007 74844 JVTNTAGEPOINT TRNSFR AGNTS-303248 3/23107 -PIR DEDUCTIONS 001 21108 5,120.51 $5,120.51 3/22/2007 1 74845 IGAROLD WALKER IREPLACEMENT CK# 48411 001 36900 106.551 $106.55 3/22/2007 74846 IWALNUT VALLEY KIWANIS CLUB REIMB-WINTER SNOW FEST 0015350 45300 39.00 $39.00 3/22/2007 74847 WALNUT VALLEY WATER DISTRICT ELECT SVCS-EASTGATE COMM 0014440 42126 62.72 $62.72 Page 15 City of Diamond Bar - Check Register 03/15/07 thru 03/28/2007 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount 1,081.75 Total Check Amount $8,214.50 3/222007 "��� ... YYARREN SIECKE CONSTRUCTION-D/B/SHADOW 2505510 R46412 3/22/2007 WARREN SIECKE CONSTRUCTION-D/B/MT LAURL 2505510 R46412 1,081.75 44000 3/22/2007 WARREN SIECKE CONSTRUCTION-D/B/HGHLND V 2505510 R46412 1,081.75 44000 3/22/2007 WARREN SIECKE ENGINEERING SVCS -FEB 0015554 44520 487.50 42126 3/22/2007 WARREN SIECKE T/SIGNAL MAINT-FEB 07 2505510 46412 3,400.00 3/22/2007 WARREN SIECKE CONSTRUCTION-B/CYN/S/BLLT 2505510 R46412 1,081.75 3/27/2007 74849 BASHFORD ENTERPRISES HIP PROG-21223 SILVER CLD 1255215 44000 5,538.60 $26,562.40 3/27/2007 BASHFORD ENTERPRISES HIP PROG-21223 SILVER CLD 1255215 44000 615.40 3/27/2007 BASHFORD ENTERPRISES HIP PROG-335 N ROCK RIVER 1255215 44000 12,579.30 3/27/2007 BASHFORD ENTERPRISES HIP PROG-20948 LYCOMING 1255215 44000 7,829.10 3/27/2007 I 74850 JLDM ASSOCIATES INC. IHIP CONSULTANT -FEB 07 1255215 1 44001 2,828.751 $2,828.75 3127/2007 74851 MDG ASSOCIATES INC HIP CONSULTANT -FEB 07 1255215 44000 796.00 $1,779.00 3/27/2007 MDG ASSOCIATES INC HIP CONSULTANT -DEC 06 1 1255215 j 44000 1 983.00 3/27/2007 74852 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 6,345.67 $15,260.21 3/27/2007 WALNUT VALLEY WATER DISTRICT WATER SVCS -DBC 0015333 42126 162.88 3/27/2007 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 2,433.90 3/27/2007 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 2,766.89 3/27/2007 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 3,550.87 $1,075,199.06 Page 16 CITY COUNCIL 1859 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang -LP TITLE: Treasurer's Statement — February, 2007 RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda #4 y Meeting Date: Apr. 3, 2007 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the February cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the City's investments. All investments have been made in accordance with the City's Ilnvestment Policy. PREPARED AND REVIEW BY: Linda G. Magnuson, Finance Director Departm6rq Head Attachments: Treasurer's Statement, Investment Portfolio Report Assistant City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT February 28, 2007 SUMMARY OF CASH: BEGINNING DEMAND DEPOSITS: TRANSFERS ENDING .. BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $29,050,121.12 1,456,632.93 $877,302.83 ($145,340.82) $29,484,110.40 LIBRARY SERVICES FUND 0.00 $365,553.44 LOCAL AGENCY INVESTMENT FD 0.00 COMMUNITY ORG SUPPORT FD 1,017.32 9,000,000.00 200.00 US TREASURY Money Market Account 817.32 GAS TAX FUND 339,047.64 0.00 (Bond Proceeds Account) 339,047.64 TRANSIT TX(PROPA) FD 1,300,231.11 155,201.10 195,900.94 (4,608.30) 1,254,922.97 TRANSIT TX (PROP C) FD 1,642,717.73 74,269.09 1,716,986.82 ISTEA Fund 0.00 0.00 INTEGRATED WASTE MGT FD 467,126.29 18,516.30 32,088.77 453,553.82 AB2928-TR CONGESTION RELIEF FD 437,471.63 437,471.63 AIR QUALITY IMPRVMNT FD 82,739.48 2,560.19 80,179.29 TRAILS & BIKEWAYS FD (43,943.00) 2,853.00 (41,090.00) PARK FEES FD 133,647.09 133,647.09 PROP A - SAFE (PARKS ACT FUND (2,016.41) (2,016.41) PARK & FACILITIES DEVEL. FD 1,726,911.65 1,726,911.65 COM DEV BLOCK GRANT FD (18,350.00) 16,572.51 (500.00) (35,422.51) CITIZENS OPT -PUBLIC SAFETY FD 189,663.23 4,400.00 185,263.23 NARCOTICS ASSET SEIZURE FD 330,686.06 330,686.06 CA LAW ENFORCEMENT EQUIP PRGI 75,664.46 75,664.46 LANDSCAPE DIST #38 FD 29,139.02 13,701.79 23,879.53 17,181.59 36,142.87 LANDSCAPE DIST #39 FD 96,473.30 8,216.07 17,863.99 17,182.02 104,007.40 LANDSCAPE DIST #41 FD 78,883.41 5,861.09 11,160.11 17,181.76 90,766.15 GRAND AV CONST FUND 0.00 0.00 CAP IMPROVEMENT PRJ FD (2,224,205.19) 566,385.78 500.00 (2,790,090.97) SELF INSURANCE FUND 1,379,236.01 1,379,236.01 EQUIPMENT REPLACEMENT FUND 168,507.57 168,507.57 COMPUTER REPLACEMENT FUND 93,811.20 93,811.20 PUBLIC FINANCING AUTHORITY FUNI 150,959.85 602.79 39,622.87 98,403.75 210,343.52 TOTALS $35,485,540.57 1,735,854.16 $1,787,937.52 $0.00 $35,433,457.21 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $538,982.79 PAYROLL ACCOUNT 40,080.97 CHANGE FUND 250.00 PETTY CASH ACCOUNT 1,000.00 TOTAL DEMAND DEPOSITS $580,313.76 INVESTMENTS: US TREASURY Money Market Acct. $365,553.44 LOCAL AGENCY INVESTMENT FD 25,277,246.49 FED HOME LOAN BANK NOTES 9,000,000.00 CASH WITH FISCAL AGENT: US TREASURY Money Market Account 210,343.52 LOCAL AGENCY INVESTMENT FD 0.00 (Bond Proceeds Account) TOTAL INVESTMENTS $34,853,143.45 TOTAL CASH $35,433,457.21 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up. The regular account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require 30 days notice. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estima d ex tures. IM James DeStefan Treasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of February 2007 Curr Month Purchase Maturity Amount Current Par / Fair Market Interest Institution Investment Type Rating Date Date Term At Cost Original Par Value Received Rate State of California Local Agency Inv Fund AAA 25,277,246.49 25,263,203.13 - 5.181% Wells Fargo Bank US Treasury Money Market AAA $365,553.44 365,553.44 862.84 4.636% Union Bank -(Fiscal Agent) US Treasury Money Market AAA 210,343.52 210,343.52 602.79 5.080% Wells Fargo Inst Securities Federal Home Loan Note AAA 10/20/05 04/20/07 1.5 Yr 1,000,000 1,000,000 998,500.00 - 4.250% Wells Fargo Inst Securities Federal Home Loan Note AAA 11/09/05 05/09/07 1.5 Yrs 1,000,000 1,000,000 998,600.00 4.600% Wells Fargo Inst Securities Federal Home Loan Note AAA 09/28/05 09/28/07 2.0 Yrs 1,000,000 1,000,000 994,800.00 4.350% Wells Fargo Inst Securities Farm Credit Note AAA 09/27/05 03/27/08 2.5 Yrs 1,000,000 1,000,000 994,600.00 4.540% Wells Fargo Inst Securities Federal Home Loan Note AAA 11/06/06 11/06/08 2.0 Yrs 1,000,000 1,000,000 999,200.00 13,750.00 5.500% Wells Fargo Inst Securities Federal Home Loan Note AAA 02/08/07 02/02/09 2.0 Yrs 1,000,000 1,000,000 998,700.00 5.300% Wells Fargo Inst Securities Fannie Mae Note AAA 01/12/07 01/12/09 2.0 Yrs 1,000,000 1,000,000 999,400.00 5.375% Wells Fargo Inst Securities Federal Home Loan Note AAA 11/07/06 05/07/09 2.5 Yrs 1,000,000 1,000,000 998,400.00 5.460% Wells Fargo Inst Securities Federal Home Loan Note AAA 12/29/06 06/29/09 2.5 Yrs 1,000,000 1,000,000 999,400.00 5.300% Wells Fargo Inst Securities Federal Home Loan Note AAA 11/14/06 08/14/09 2.75 Yrs 1,000,000 1,000,000 999,400.00 5.510% Totals for month $ 35,853,143.45 $ 35,820,100.09 $ 15,215.63 Less Investments matured during the month (1,000,000.00) Total Investments: $ 34,653,143.45 2005-06 Actual Interest Income $1,307,302.01 2006-07 Budgeted Interest Income $857,500.00 Actual Year -To -Date Interest Income $817,227.84 Percent of Interest Received to Budget 95.304% Agenda # 6.5 Meeting Date: April 3, 2007 CITY COUNCIL AGENDA REPORT 1999 / TO: Honorable Mayor and Members of the City Council '1 FROM: James DeStefano, City Man ge TITLE: Transmittal of ,'Single Audit of Federally Assisted Grant Programs as prepared by the City Finance Department and the City's audit firm, Diehl, Evans and Company, L.L.P. for the year ended June 30, 2006. RECOMMENDATION: Receive and file. FINANCIAL IMPACT: None BACKGROUND: The FY 2005-2006 annual audit has been completed by the City's independent auditing firm of Diehl, Evans and Company L.L.P. Part of the audit contract includes the completion, with staff's assistance, of the Single Audit of Federally Assisted Grant Programs. This audit has been completed in compliance with the requirements as described in the US Office of Management and Budget (OMB) Circular A-133 Compliance Supplement. According to the requirements any time the City expends $500,000 or more in Federal funds the Single Audit must be performed. During fiscal FY05-06 the City expended a total of $553,027 in Federal Funds. They include: US Dept of Housing & Urban Development - CDBG $448,984 US Department of Education Grant 101,043 US Department of Homeland Security 3,000 $553,027 The City received an unqualified opinion and there were no findings. PREPARED BY: Linda G. Magnuson REVIEWED BY: Finance bk6ctor Assistant City Manager Attachments: Single Audit of Federally Assisted Grant Programs June 30, 2007 CITY OF DIAMOND BAR, CALIFORNIA SINGLE AUDIT OF FEDERALLY ASSISTED GRANT PROGRAMS JUNE 30, 2006 CITY OF DIAMOND BAR TABLE OF CONTENTS June 30, 2006 Page Number Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 - 2 Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards 3 - 4 Schedule of :Expenditures of Federal Awards and Schedule of Findings and Questioned Costs: Schedule of Expenditures of Federal Awards Notes to Schedule of Expenditures of Federal Awards 0 Schedule of Findings and Questioned Costs 7 - 8 DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS MICHAEL R. LUDIN, CPA A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS CRAIG W. SPRAKER. CPA NMN P. PATEL. CPA ROBERT I. CALI.ANAN, CPA 2121 ALTON PARKWAY, $LATE lOO *PHILIP H. HOLTKAMP. CPA *THOMAS M. PERLOWSKI. CPA IRVINE, CALIFORNIA 92606-4956 *HARVEY I. SCHROEDER. CPA (949) 399-0600 • FAX (949) 399-0610 KENNETH R. AMES. CPA wwxy. d1 ehleyanS.CoT, October 19, 2006 •A PROFESSIONAL CORPORATION INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Honorable Mayor and Members of City Council City of Diamond Bar Diamond Bar, California We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Diamond Bar, as of and for the year ended June 30, 2006, which collectively comprise the City's basic financial statements, and have issued our report thereon dated October 19, 2006. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Diamond Bar's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the basic financial statements and not to provide an opinion on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. -1- OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY. SUITE 330 CARLSBAD. CALIFORNIA 92008-2389 ESCONDIDO. CALIFORNIA 92025-2598 (760) 729-2343 • FAX (760) 729-2234 (760) 741-3141 • FAX (760) 741-9890 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Diamond Bar's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain other matters that we reported to management of the City in a separate letter dated October 19, 2006. This report is intended solely for the information and use of the City Council, management and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. -2- DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A- 13 3 AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS The Honorable Mayor and Members of City Council City of Diamond Bar Diamond Bar, California Compliance We have audited the compliance of City of Diamond Bar with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended June 30, 2006. The City of Diamond Bar's major federal program is identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of the City of Diamond Bar's management. Our responsibility is to express an opinion on the City of Diamond ]Bar's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States Local Governments, and Non -Profit OrLyanizationS. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Diamond Bar's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Diamond Bar's compliance with those requirements. In our opinion, the City of Diamond Bar complied, in all material respects, with the requirements referred to above that are applicable to its major federal programs for the year ended June 30, 2006. -3- OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY. SUITE 330 CARLSBAD. CALIFORNIA 92008-2389 ESCONDIDO. CALIFORNIA 92025-2598 (760) 729-3343 • FAX (760) 729-2234 (7601741-3141 • FAX (760) 741-9890 MICHAEL R. LUDIN. CPA CRAIU W. SPEAKER. CPA A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS NTITN P. PATEL, CPA ROBERT I. CALLANAN. CPA. 'PHILIP H. HOLTKAMP. CPA 2121 ALTON PARKWAY, SUITE 100 'THOMAS M. PERLOWSKI_ CPA IRVINE, CALIFORNIA 92606-4956 "HARVEY 1. SCHROEDER. CPA (949) 399-0600 • FAX (949) 399-0610 KENNETH R. AMES, CPA lVw,A..dlehlevans.com •A PROFESSIONAL CORPORATInN INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A- 13 3 AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS The Honorable Mayor and Members of City Council City of Diamond Bar Diamond Bar, California Compliance We have audited the compliance of City of Diamond Bar with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended June 30, 2006. The City of Diamond Bar's major federal program is identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of the City of Diamond Bar's management. Our responsibility is to express an opinion on the City of Diamond ]Bar's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States Local Governments, and Non -Profit OrLyanizationS. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Diamond Bar's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Diamond Bar's compliance with those requirements. In our opinion, the City of Diamond Bar complied, in all material respects, with the requirements referred to above that are applicable to its major federal programs for the year ended June 30, 2006. -3- OTHER OFFICES AT: 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY. SUITE 330 CARLSBAD. CALIFORNIA 92008-2389 ESCONDIDO. CALIFORNIA 92025-2598 (760) 729-3343 • FAX (760) 729-2234 (7601741-3141 • FAX (760) 741-9890 Internal Control Over Compliance The management of the City of Diamond Bar is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Diamond Bar's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants caused by error or fraud that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Diamond Bar as of and for the year ended June 30, 2006, and have issued our report thereon dated October 19, 2006. Our audit was performed for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A-133, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit: of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. This report. is intended solely for the information and use of the City Council, management and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 0&q February 1, 2007, except to the date for the Schedule of Expenditures of Federal Awards, as to which the date is October 19, 2006. SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND SCHEDULE OF FINDINGS AND QUESTIONED COSTS CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the year ended June 30, 2006 Federal Grantor/ Pass-through Grantor. Program Title U.S. Department of Housing and Urban Development: Passed through County of Los Angeles, Community Development Commission: Community Development Block Grant Program - Entitlement Grant U.S. Department of Education Safe and Drug: Free Schools and Communities State Grant U.S. Department of Homeland Securitv: Passed through County of Los Angeles Office of Emergency Management: State Homeland Security Grant Program TOTAL, EXPENDITURES OF FEDERAL AWARDS Federal Domestic Grant/Project Amount Assistance Identification Award Provided to Number Number Expenditures Subrecipients 14.218 D96901-05 $ 18,859 S 18,859 D96902-05 1,823 1,823 D96904-05 19,625 - D96906-05 29,247 - 600836-05 9,990 - 600659-04 200,160 - 600400-99 10,360 - 600784-05 28,218 - 600503-05 130,702 - 448,984 20,682 84.186 U215KO50614 101,043 - 97.004 BS0506170 DIAM 046BS-SJI 3,000 $ 553,027 $ 20,682 See Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Federal Awards (pages 3 and 4) and Notes to the Schedule of Expenditures of Federal Awards (page 6). -5- CITY OF DIAMOND BAR NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the year ended June 30, 2006 1. SCOPE OF PRESENTATION: The accompanying schedule presents only the expenditures incurred by the City of Diamond Bar that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds are reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. 2. BASIS OF ACCOUNTING: The Schedule of Expenditures of Federal Awards reports expenditures on the modified accrual basis of accounting. Accordingly, expenditures represent amounts incurred during the fiscal year which meet federal grant eligibility requirements. 3. RELATIONSHIP TO COMPREHENSIVE ANNUAL FINANCIAL REPORT: Amounts reported in the accompanying Schedule of Expenditures of Federal Awards agree to amounts reported within the City's Annual Comprehensive Annual Financial Report. 4. CONTINGENCIES: Under the terms of federal and state grants, additional audits may be requested by the grantor agencies and certain costs may be questioned,as not being appropriate expenditures under the terms of the grants. Such audits could lead to a request for reimbursement to the grantor agencies. 5. FEDERALLY FUNDED LOANS: The City administers loans, primarily deferred loans, made from funds provided by the following federal programs: Federal Programs Community Development Block Grant Loans Expended During the Year Ended June 30, 2006 55,538 Loans Outstanding as of June 30.2006 137,595 See Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards (pages 3 and 4). -6- CITY OF DIAMOND BAR SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the year ended June 30, 2006 SUMMARY OF AUDITORS' RESULTS: 1. Type of Report on Financial Statements: Unqualified Opinion 2. Reportable Conditions at Financial Statement Level: None noted 3. Noncompliance Material to Financial Statements: None noted 4. Reportable Conditions for Major Program: None noted 5. Type of Report on Compliance for Major Program: Unqualified opinion 6. Findings Required by OMB Circular A-1313: None noted 7. Dollar Threshold Used to Distinguish Between Type A and Type B Programs: $300,000 See Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other ]Nutters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards (pages 1 through 4). - 7 - CITY OF DIAMOND BAR SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) For the year ended June 30, 2006 SUMMARY OF AUDITORS' RESULTS (CONTINUED): S. Major Program: The programs tested as a major program was: Community Development Block Grant CFDA #: 14.218 9. Low -Risk Auditee: The City of Diamond Bar did not qualify as a love -risk Auditee. FINANCIAL, STATEMENT FINDINGS: There were no reportable conditions or noncompliance material to the financial statements which were disclosed by the audit of the financial statements of the City of Diamond Bar for the year ended June 30, 2006. FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARD PROGRAMS AUDIT: There were no findings or questioned costs for the year ended June 30, 2006. SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS: There were no findings or questioned costs relative to federal awards for the year ended June 30, 2004, which was the last year that the City was subject to a single audit. See Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditinsz Standards and Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards (pages 1 through 4). -8- I CITY OF DIAMOND BAR, CALIFORNIA SINGLE AUDIT OF FEDERALLY ASSISTED ' GRANT PROGRAMS JUNE 30, 2006 i I L i i CITY OF DIAMOND BAR TABLE OF CONTENTS June 30, 2006 Page Number Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 - 2 Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards 3 - 4 Schedule of Expenditures of Federal Awards and Schedule of Findings and Questioned Costs: Schedule of Expenditures of Federal Awards Notes to Schedule of Expenditures of Federal Awards 6 Schedule of Findings and Questioned Costs 7 - 8 DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS MICHAEL R. LUDIN. CPA A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS CRAIG W. SPRAKER, CPA NIT[N 1'. PATEL. CPA ' ROBERT 1. CALLANAN. CPA *PHILIP H. HOLTKAMP. CPA 2121 ALTON PARKWAY, SUITE 100 *THOMAS M. PERLOWSK]. CPA IRVINE, CALIFORNIA 92606-4956 *HARVEY J. SCHROEDER. CPA (949) 399-0600 • FAX (949) 399-0610 KENNETH R- AMES. CPA www.diehleyansxom October 19, 2006 'A PROFESSIONAL CORPORATION 1 INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 1 The Honorable Mayor and Members of City Council City of Diamond Bar Diamond Bar, California We have audited the financial statements of the governmental activities, each major fund and the ' aggregate remaining fund information of the City of Diamond Bar, as of and for the year ended June 30, 2006, which collectively comprise the City's basic financial statements, and have issued our report thereon dated October 19, 2006. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, ' Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Diamond Bar's internal control over ' financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the basic financial statements and not to provide an opinion on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation Ithat we consider to be material weaknesses. t OTHER OFFICES AT: - 1 - 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY. SUITE 330 CARLSBAD. CALIFORNIA 92008-2389 ESCONDIDO. CALIFORNIA 92025-2598 (760) 729-2343 • FAX (760) 729-2234 (760) 741-3141 • FAX (760) 741-9890 iCompliance: and Other Matters As part of obtaining reasonable assurance about whether the City of Diamond Bar's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and. material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. ' We noted certain other matters that we reported to management of the City in a separate letter dated October 19. 2006. This report is intended solely for the information and use of the City Council, management and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. t C t i i r, r n t DIEHL, EVANS & COMPANY, LLP CERTIFIED PUBLIC ACCOUNTANTS & CONSULTANTS MICHAEL R. LUDIN, CPA A PARTNERSHIP INCLUDING ACCOUNTANCY CORPORATIONS CRAIG W. SPRAKER. CPA i ROBE CA P PAL CPA ROBERT J. CALLAN AN. CPA 2121 ALTON PARKWAY, SUITE 100 *PHILIP S M. PERL MP. CPA 'THOMAS N.. PERLOWSKI. CPA IRVINE, CALIFORNIA 92606-4956 'HARVEY I. SCHROEDER. CPA (949) 399-0600 • FAX (949) 399-0610 KENNETH R. AMES. CPA www.di ehlevans_ _om 'A PROFESSIONAL CORPORATION INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS 1 APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS The Honorable Mayor and Members of City Council City of Diamond Bar Diamond :Bar. California Compliance We have audited the compliance of City of Diamond Bar with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended June 30, 2006. The City of Diamond Bar's major federal program is identified in the summary of auditors' results section ' of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of ' the City of Diamond Bar's management. Our responsibility is to express an opinion on the City of Diamond Bar's compliance based on our audit. Iii We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing 'Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States Local Governments and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Diamond Bar's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Diamond Bar's compliance with those requirements. In our opinion, the City of Diamond Bar complied, in all material respects, with the requirements referred to above that are applicable to its major federal programs for the year ended June 30, 2006. OTHER OFFICES AT: -3- 2965 ROOSEVELT STREET 613 W. VALLEY PARKWAY. SUITE 330 CARLSBAD. CALIFORNIA 92008-2389 ESCONDIDO. CALIFORNIA 92025-2595 (760) 729-2343 • FAX (760) 729-2234 (760) 741-3141 • FAX (760) 741-9890 ' Internal Control Over Compliance The management of the City of Diamond Bar is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Diamond Bar's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the interna], control that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants caused by error or fraud that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal 1 control over compliance and its operation that we consider to be material weaknesses Schedule of Expenditures of Federal Awards 1 We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Diamond Bar as of and for the year ended June 30, 2006, and have issued our report thereon dated October 19, 2006. Our audit was performed for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A-133, and is not a required part of ' the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. ' This report is intended solely for the information and use of the City Council, management and federal awarding .agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. February 1, 2007, except to the date for the Schedule of Expenditures of Federal Awards, as to which the date is October 19, 2006. ' -4- i� i SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND SCHEDULE OF FINDINGS AND QUESTIONED COSTS 7- L t t CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the year ended June 30, 2006 Amount Award Provided to Expenditures Subrecipients U.S. Department of Housing Federal Federal Grantor/ Domestic Grant/Project Pass-through Grantor/ Assistance Identification Program Title Number Number Amount Award Provided to Expenditures Subrecipients U.S. Department of Housing and Urban Development: Passed through County of Los Angeles, Community Development Commission: Community Development Block Grant Program - Entitlement Grant 14.218 D96901-05 $ 18,859 $ 18,859 D96902-05 1,823 1,823 D96904-05 19,625 - D96906-05 29,247 - 600836-05 9.990 - 600659-04 200.160 - 600400-99 10,360 - 600784-05 28,218 - 600503-05 130,702 - 448,984 20,682 U.S. Department of Education Safe and Drug -Free Schools and Communities State Grant 84.186 U215KO50614 101,043 - U.S. Department of Homeland Security: Passed through County of Los Angeles Office of Emergency Management: State Homeland Security Grant Program 97.004 BS0506170 DIAM 046BS-SJI 3,000 TOTAL EXPENDITURES OF FEDERAL AWARDS S 553,027 S 20.682 See Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Federal Awards (pages 3 and 4) and Notes to the Schedule of Expenditures of Federal Awards (page 6). -5- ICITY OF DIAMOND BAR I NOTES TO SCHEDULE OF EXPENDITURES OF FEDERALAWARDS For the year ended June 30, 2006 ' 1. SCOPE OF PRESENTATION: ' The accompanying schedule presents only the expenditures incurred by the City of Diamond Bar that are reimbursable under federal programs of federal financial assistance. For the purposes of' this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds are reported in the accompanying schedule. Program expenditures in excess of the ' maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. ' 2. BASIS OF ACCOUNTING: The Schedule of Expenditures of Federal Awards reports expenditures on the modified accrual basis of accounting. Accordingly, expenditures represent amounts incurred during the fiscal year which meet federal grant eligibility requirements. i i rl F 3. RELATIONSHIP TO COMPREHENSIVE ANNUAL FINANCIAL REPORT: Amounts reported in the accompanying Schedule of Expenditures of Federal Awards agree to amounts reported within the City's Annual Comprehensive Annual Financial Report. 4. CONTINGENCIES: Under the terms of federal and state grants, additional audits may be requested by the grantor agencies and certain costs may be questioned,as not being appropriate expenditures under the terms of the grants. Such audits could lead to a request for reimbursement to the grantor agencies. 5. FEDERALLY FUNDED LOANS: The City administers loans, primarily deferred loans, made from funds provided by the following federal programs: Federal Programs Community Development Block Grant Loans Expended During the Year Ended June 30. 2006 Loans Outstanding as of June 30, 2006 S 55,538 $ 137,595 1 See Independent Auditors' Report on Compliance with Requirements Applicable to Each Major ' Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards (pages 3 and 4). Kom ICITY OF DIAMOND BAR SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the year ended June 30, 2006 ' SUMMARY OF AUDITORS' RESULTS: 1. Type of Report on Financial Statements: Unqualified Opinion 2. Reportable Conditions at Financial Statement Level: None noted 3. Noncompliance Material to Financial Statements: None noted ' 4. Reportable Conditions for Major Program: None noted 5. Type of'Report on Compliance for Major Program: Unqualified opinion 6. Findings Required by OMB Circular A-133: ' None noted 7. Dollar Threshold Used to Distinguish Between Type A and Type B Programs: $300,000 ' See Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and Independent Auditors' Report on Compliance with Requirements ' Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards (pages 1 through 4). t t t t CITY OF DIAMOND BAR SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) For the year ended June 30, 2006 SUMMARY OF AUDITORS' RESULTS (CONTINUED): 8. Major Program: The programs tested as a major program was: Community Development Block Grant CFDA #: 14.218 9. Low -Risk Auditee: The City of Diamond Bar did not qualify as a low-risk Auditee. FINANCIAL STATEMENT FINDINGS: There were no reportable conditions or noncompliance material to the financial statements which were disclosed by the audit of the financial statements of the City of Diamond Bar for the year ended June 30, 2006. FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARD PROGRAMS AUDIT: There were no findings or questioned costs for the year ended June 30, 2006. SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS: There were no findings or questioned costs relative to federal awards for the year ended June 30, 2004, which was the last year that the City was subject to a single audit. See Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards (pages 1 through 4). -8- Agenda # 6 . 6 Meeting Date: April 3, 2007 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: Rejection of Claim — Filed by Jack Perryman — March 8, 2007 RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Jack Perryman. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for the sum of $1875. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On March 8, 2007, Jack Perryman filed a Claim for Damages with the City alleging that roots from a City tree damaged sewer pipes leading to his residence. Carl Warren & Co., the City's Risk Management Service, has recommended the City deny the Claim filed by Mr. Perryman. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. PREPARED BY: Tommye Cribbins, City Clerk REVIEW David Doyle, Asst. 01ity Manager • 0 �FcFf`r^ March 17 2007 1+ ,0 G ZQQJ TO: The City of Diamond Bar ATTENTION: Tommye Cribbins, City Clerk RE: Claim Perryman vs. The City of Diamond Bar Claimant Jack Perryman D/Event 3/8/2007 Rec'd Y/Office 3/8/2007 Our File S-1448179-DBQ We have received and reviewed the above claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Rich d D. Marque cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT CLAIMS ADJUSTERS 770 Placentia Avenue, Placentia, CA 92870-6832 Mail: P.G. Box 25180 Santa Ana, Ca 92799-5180 Phone: (714) 572-5200 - (800) 572-6900 • Pax: (714) 961-8131 CITY COUNCIL Agenda # 6, 7 ( a I Meeting Date: April 3, 2007 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man4e TITLE: EXONERATION OF SURETY BON NO. 6042582 IN THE AMOUNT OF $500,000.00 POSTED BY PULTE HOME CORPORATION FOR TRACT 52267 TO COMPLETE LANDSCAPE AND IRRIGATION IMPROVEMENTS. RECOMMENDATION: Approve the exoneration. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with the subdivider, Pulte Home Corporation, to complete various improvements for Tract No. 52267. The subdivider guaranteed faithful performance of said agreement by posting with the City surety bonds for grading, storm drain improvements, on-site street improvements, sanitary sewer improvements, off-site street improvements, domestic water and reclaimed water, landscape and irrigation, deck removal and monumentation. To date, the surety bonds for grading has been reduced. The monumentation bond was exonerated by on December 16, 2003, the domestic/reclaimed water and deck removal bonds were exonerated on February 6, 2007, the on-site street improvement bond was exonerated in March 6, 2007 and the off-site improvements and sanitary sewer improvements were exonerated on March 20, 2007 by Council. DISCUSSION: Upon receiving written request from Pulte Home Corporation on November 17, 2006, the Planning Division as well as the Public Works Department have verified that completion of all conditions for the landscape and irrigation improvements have been met. The following surety bond is recommended for exoneration: Surety Bond No. 6042582 in the amount of $500,000.00 The remaining bonds (Grading, and Storm Drain) are still under review by the City for exoneration. PREPARED BY: Kimberly Molina, Associate Engineer Date Prepared: March 22, 2007 REVIEWED BY: DaW G. LK, Director of Public Works Attachments: LETTER OF REQUEST, November 17, 2006 9 PO November 17, 2006 Kimberley Maleena Dept. of Public Works _ _- City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765-4177 Dear Kimberley: We request that the subdivision bonds posted for this project be processed for release. These bonds include the following: Bond No. Surety Co. Scope of Work Bond Amount 6023786 Safeco Grading $502,276.80 6023787 Safeco Storm drain improvements $264,503.00 Stet improvements $233,367.00 tri'=iirriipiia�rnem�nts' � ° :-:$8;,928.00 , , . _ m provallliWrts h f go C nxmtic & reciaim water $160,004.00 .. a.T., lei y�. ` r , ,+r�Vk: � ""'0"TT+• 3 ,.. :. -:��r �e'q.� ,1i';�e1� Safeco Deck removal $8,000.00 Please call me if there is any additional information that you need in order to process this request. Sincerely, Marla Miller Assistant Community Development Manager Pulte Home Corporation Coastal Division 2 Technology Drive Irvine, CA 92618 949.623.3700 949.623.3747 Direct Line 619.520.4616 Cell CITY COUNCIL Agenda # 6 - 7 (b) Meeting Date: Aril_ 3?007, AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man4e TITLE: EXONERATION OF SURETY BOND NO. 111 3331 7617 IN THE AMOUNT OF $184,923.00 AND BOND NO. 111 3331 7666 IN THE AMOUNT OF $671,314.00 POSTED BY STANDARD PACIFIC HOMES FOR TRACT 32400 D ROUGH GRADING IMPROVEMENTS. RIGATION IMPROVEMENTS AN RECOMMENDATION: Approve the exoneration. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND: he City entered into In accordance with Section 66462 of the Subdivision Map Act, agreement with the subdivider, Standard Pacific Homes, to tcomplete various improvements for Tract No. 32400. The subdivider guaranteed faithful performance of said agreement by posting with the City surety bonds for grading, storm drain improvements, on-site street improvements, sanitary sewer improvements, off-site street improvements, domestic water and reclaimed water, landscape and irrigation, and monumentation. To date, the surety bonds for grading and storm drain had been reduced. The monu7 e2000 and thetation, and dst eettic and and sewerclaimed bonds werwater onerat d by exonerated on March , Council on March 19, 2002. DISCUSSION: Upon receiving written request from Standard Pacific on February 28, 2007, the Planning Division as well as the Public Works Department has verified that completion of all conditions for the landscape and grading have been met. Additionally, the Community Services/Parks and Recreation Department have accepted the riparian habitat at Sycamore Canyon Park as a condition of approval of the project. The Walnut Valley Unified School District (WVUSD) has also given full acceptance of the project and released all associated bonds as conditioned an Agreement between D Arciero & Sons, Inc. and Woodbridge Development developers) executed on March 6, 1996. The following surety bonds are recommended for exoneration: 111 3331 7617 in the amount of Surety Bond No. 111 3331 7666 in the amount of $67 S,923 urety Bond N ,314 PREPARED BY: Kimberly Molina, Associate Engineer REVIEWED BY: D d G. 1u, Director of Public Works Date Prepared: March 20, 2007 Attachments: LETTER OF REQUEST, February 28, 2007 2 IL �� STANDARD PACIFIC HOMES February 28, 2007 Ms. Nancy Fong Community Development Director City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 Re: Request for Bond Exoneration _ Dear Ms. Fong: Per our discussion today, this is a request to release the below listed bonds: Bond # Amount Description 111 3331 7617 $184,923 Landscape 111 3331 7666 $671,314 Rough Grading Attached are bond copies for your reference. Thank you for your review of this request. Please contact me at (949) 929-9306 if you have any questions. sincerely, i Peggy Cox Consultant Enclosures: 2 bond copies copy: Dana Bieber, Project Manager Bob Rose, City of Diamond Bar Southern California — Orange County Division 15326 Alton Parkway, Irvine, CA 92618-2338 I Tel 949.789.1600 I FAX 949.789.1708 I www.standardpacifichomes.com CITY COUNCIL Agenda # 6.8 Meeting Date :April 3, 2007 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man (' TITLE: AWARD CONTRACT TO LO AL AGENCY ENGINEERING (LAE) ASSOCIATES, INC. IN THE AMOUNT OF $18,000 FOR AS -NEEDED ENGINEERING SERVICES. RECOMMENDATION: Award Contract. FINANCIAL IMPACT: For Fiscal Year 2006-2007, an amount of $18,000 is available in the Public Works Department Budget for as -needed engineering services. BACKGROUND/DISCUSSION: Local Agency Engineering (LAE) Associates Inc. is a newly formed corporation that resulted from the dissolution of Municipal Engineering Resources (MER) which had provided engineering services to the City since October 2005. These services included assistance with transportation funding efforts and serving as the City's liaison for regional projects including the SR -60 Lemon Avenue On/Off Ramp, and the recently completed 57/60 HOV Connector. The City's contract with MER shall be terminated per the terms and conditions of the Consultant Services Agreement. LAE, Inc. will be providing assistance with transportation funding and serving as a liaison for the SR -60 Lemon Avenue On/Off Ramp Project with the same key personnel under a different company name. Specifically, Mr. Fred Alamolhoda, as the president and sole owner of LAE, Inc., will continue to provide services in this capacity and at the same rates as previously held in the MER contract. It is recommended that services shall remain on an on-call basis. It is further recommended that services shall be invoiced as outlined in the attached fee schedule dated April 2007. PREPARED BY: Rick Yee, Senior Engineer Date Prepared: March 26, 2007 REVIEWED Davi G. L u, ire or of Public Works Attachments: Consultant Services Agreement 2 CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of April 3, 2007 by and between the City of Diamond Bar, a municipal corporation ("City") and Local Agency Engineering (LAE) Associates, Inc., ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A" the Consultant's Proposal, dated March 19, 2007. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect April 3, 2007, and shall continue until completion of the project(s) unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. Com: James DeStefano, City Manager Consultant: Fred Alamolhoda, PE City of Diamond Bar LAE Associates, Inc. 21825 Copley Drive 20709 Golden Springs Dr, Ste 104 Diamond Bar, CA 91765-4178 Diamond Bar, CA 91789-3847 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9.. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. 13. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VI I. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 117. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid„ to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: Tommye Cribbins, City Clerk Steve Tye, Mayor Approved as to form: M City Attorney "CONSULTANT" By: Its: Mar 29 07 09:26a Fred (909) 595-9484 p.3 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to, the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. 11 City" ATTEST: By: Tommye Cribbins, City Clerk Approved as to form: By: City Attorney CITY OF DIAMOND BAR M Steve Tye, Mayor CITY COUNCIL 6.9 Meeting Date: April 3, 2007 AGENDA REPORT TO: Honorable Mayor and Member f e City Council VIA: James DeStefano, City ManalQe TITLE: APPROVAL OF LEGISLATIVE SUBCOMMITTEE RECOMMENDATION TO OPPOSE SB 303 (DUCHENY) AND TO SUPPORT SB 286 (DUTTON) AND AB 304 (HUFF) RECOMMENDATION: Approve. FISCAL IMPACT: There is no fiscal impact associated with approving the recommendations of the Legislative subcommittee. BACKGROUND / DISCUSSION: The Legislative Subcommittee meets with staff on a regular basis to discuss and analyze proposed legislation and its effects on the City. After reviewing the following bills, the subcommittee has recommended the following action be taken: • SB 303 (Ducheny) — Doubles the Regional Housing Needs Assessment (RHNA) planning period from 5 to 10 years while requiring local agencies to pre -zone their housing need for the entire 10 year period. Could generate significant sprawl in some areas, and requires General Plans to be updated every 10 years without providing a funding mechanism to do so. Recommended Action: Oppose The attached resolution and letter of opposition will be sent to Senator Ducheny, Joe A. Gonsalves & Son, and the League of California Cities. • SB 286 (Dutton) — If passed, the bill would expedite distribution of Proposition B funds to local agencies for street and road improvement projects. It would ensure that each agency receives half of its allocation within the next two years. Recommended Action: Support The attached resolution and letter of support will be sent to Senator Dutton, Joe A. Gonsalves & Son, and the League of California Cities. • AB 304 (Huff) — Ensures community care facilities such as rehab centers and convalescent homes file their mass casualty plans with appropriate local agencies for better emergency response. Recommended Action: Support The attached resolution and letter of support will be sent to Assemblyman Huff, Joe A. Gonsalves & Son, and the League of California Cities. Prepared by: 4' Ryan Lean, Senior Management Analyst Attachments: . L David Doyle, Assistant City Manager 1. Resolution and letter in opposition to SB 303 (Ducheny) to Senator Ducheny, copied to Joe A. Gonsalves & Son, and the League of California Cities. 2. Resolution and letter in support of SB 286 (Dutton) to Senator Dutton, copied to Joe A. Gonsalves & Son, and the League of California Cities 3. Resolution and letter in support of AB 304 (Huff) to Assemblyman Huff, copied to Joe A. Gonsalves & Son, and the League of California Cities. RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING SB 303 (DUCHENY), WHICH WOULD DOUBLE THE REGIONAL HOUSING NEEDS ASSESSMENT (RHNA) PLANNING PERIOD FROM 5 TO 10 YEARS WHILE REQUIRING LOCAL AGENCIES TO PRE -ZONE THEIR HOUSING NEED FOR THE ENTIRE 10 YEAR PERIOD. WHEREAS, SB 303 would require a 10 year land supply to be zoned for housing with all residential sites made available and zoned immediately at the time the housing element is adopted; and WHEREAS, The requirement to pre -zone land for a 10 year supply creates a nearly impossible threshold for urban and built -out communities because they cannot know what parcels will become available over the 10 year period and this bill eliminates the current ability to develop a program that can take advantage of these opportunities as they become available; and WHEREAS, SB 303 requires local agencies to analyze each site in its housing inventory to ensure that the size, configuration, current use, physical and environmental constraints, access, location, and adjacent use will realistically accommodate the proposed density on the parcel; and WHEREAS, SB 303 requires all general plans to be updated every 10 years, but provides no funding to pay for it; and WHEREAS, SB 303 creates a one dimensional planning model that ignores other critical elements needed to support new development, such as water, roadways, sewer, schools and other public services and facilities; and WHEREAS, SB 303 would undermine regional efforts to steer housing development to infill areas, promote transit oriented development, and address climate change and fails to consider costs to farm land, open space, air quality, carbon emissions, traffic congestion, and other issues which affect our quality of life. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar OPPOSES SB 303 (Ducheny). SECTION 1. That the City Council of the City of Diamond Bar shall adopt the Resolution and the City Clerk shall certify to the adoption. SECTION 2. That the City Council of the City of Diamond Bar asks all elected local and State officials to OPPOSE SB 303 (Ducheny). SECTION 3 That certified copies of the resolution be circulated to the following: Senator Denise Moreno Ducheny League of California Cities Joe A. Gonsalves & Son PASSED, APPROVED, AND ADOPTED THIS 3rd DAY OF APRIL, 2007. Steve Tve, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 3`d day of April, 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar April 3, 2007 Honorable Senator Denise Ducheny State Capitol, Room 5035 Sacramento, CA 95814 RE: CITY OF DIAMOND BAR OPPOSITION TO SB 303 Dear Senator Ducheny Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, SB 303. The subcommittee recommended to the full City Council that they oppose SB 303. Subsequently, on April 3, 2007, the Diamond Bar City Council voted to oppose the bill. SB 303 doubles the planning period (from 5 to 10 years) for the regional housing needs allocation (RHNA). At the same time, it requires local agencies to pre -zone their housing need for the entire 10 year period. Moreover, it would require that every single site be analyzed to ensure that the size, configuration, use, physical and environmental characteristics, adjacent uses, market demand, and infrastructure will "realistically accommodate" the planned density of the parcel. As a result, each site will have to be visited and surveyed for all of these characteristics. It will be a massive and costly undertaking that results in a lowest -common -denominator focus on housing. Private developers often maintain that in contrast to traditional subdivisions, infill development "does not pencil out." The effect of this bill will be to undercut local and regional efforts to steer housing development to infill areas. We believe this proposal will trigger significant sprawl in many areas, because—unlike the existing housing element process—no time is provided to phase-in the availability of housing sites. Furthermore, no time is provided to address issues related to infill development, to work with LAFCOs on annexation and sphere of influence requirements, infrastructure ability, and other service issues closely related to that development. While this bill may be well -intended, it applies a flawed approach that fails to appreciate the spectrum of issues that affect land availability. Local governments do not need more state mandates; they need more funding tools to assist with the development of infrastructure in infill areas and the production of affordable unfits. For these reasons, the City of Diamond Bar is opposed to SB 303. Sincerely, Steve Tye Mayor CC: City Council/CM/ACM Joe A. Gonsalves & Son League of California Cities RESOLUTION NO. 2007 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING SB 286 (DUTTON) WHICH WOULD ACCELERATE THE DISTRIBUTION OF PROPOSITION 1B FUNDS FOR LOCAL STREET AND ROAD IMPROVEMENTS WHEREAS, the voters of California approved Proposition 1 B in 2006, which allocates $2 billion in funding for local street and road improvements; and WHEREAS, these funds are sorely needed to improve California's aging infrastructure; and WHEREAS, these funds will assist in implementing congestion relief, traffic safety, capital, transit, and other important local transportation projects; and WHEREAS, SB 286 ensures local agencies will receive at least half of their respective Proposition 1 B allocation within two years; and WHEREAS, the expedited delivery of Proposition 1 B allocations to local agencies will ensure traffic relief and infrastructure improvement projects are implemented rapidly NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar SUPPORTS SB 286 (Dutton). SECTION 1. That the City Council of the City of Diamond Bar shall adopt the Resolution and the City Clerk shall certify to the adoption. SECTION 2. That the City Council of the City of Diamond Bar asks all elected local and State officials to SUPPORT SB 286 (Dutton). SECTION 3 That certified copies of the resolution be circulated to the following: Senator Bob Dutton League of California Cities Joe A. Gonsalves & Son PASSED, APPROVED, AND ADOPTED THIS 3rd DAY OF APRIL, 2007. Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 3rd day of April, 2007, by the following vote: AYES° COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar April 3, 2007 The Honorable Senator Bob Dutton State Capitol„ Room 5094 Sacramento, CA 95814 RE: CITY OF DIAMOND BAR SUPPORT FOR SB 286 Dear Senator Dutton: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, SB 286. The subcommittee recommended to the full City Council that they support SB 286. Subsequently, on April 3, 2007, the Diamond Bar City Council voted to support the bill. The City of Diamond Bar) strongly supports SB 286, which defines an allocation schedule for the $2 billion included in Proposition 1 B as a direct allocation to cities and counties. We sincerely appreciate your recognition of the importance of funding local transportation projects and ensuring this funding was part of the Infrastructure Bond package. Specifically, SB 286 guarantees that every city will receive at least half of their Prop 1 B funds to spend in the next two fiscal years; the 2007-08 Proposition 42 "gap" year and 2008-09. This is extremely important because without significant funding in the 2007-08 Prop 42 "gap" year, cities and counties will not receive any monies for local streets and roads. SB 286 also provides that a city may receive up to the entire amount of its share of Prop 1 B funds in the next two fiscal years if the ability to spend the funds is demonstrated. In addition, every city is guaranteed at least $400,000 in the first two years of the program. SB 286 allocates any remaining funds (funds not spent in 2007-08 and 2008-09) to cities no later than January 1, 2010 for fiscal years 2009-10 and 2010-11. Currently, it is estimated that the City of Diamond Bar would receive approximately $1.89 million in direct funding from Prop 1 B for local transportation purposes. We are then able to put this money to use for congestion relief, traffic safety, capital, transit, and other important transportation related projects. Again, we support SB 286 and the much-needed investment it brings to our city for our local transportation needs. Sincerely, Steve Tye Mayor CC: City Council/CM/ACM Joe A. Gonsalves & Son League of California Cities RESOLUTION NO. 2007 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING AB 304 (HUFF) WHICH WOULD REQUIRE ALL STATE LICENSED COMMUNITY CARE FACILITIES TO FILE THEIR MASS CASUALTY PLANS WITH LOCAL AGENCIES WHEREAS, California's cities and counties host a variety of community care facilities such as rehabilitation and adult day care facilities; and WHEREAS, the state of California has a history of significant natural disasters such as earthquakes and wildfires WHEREAS, community care facilities are not currently required to submit mass casualty plans to local emergency services agencies; and WHEREAS, AB 304 requires any state licensed community care facility to develop and submit a mass casualty plan to local emergency services agencies, such as law enforcement and fire; and WHEREAS, the submittal of a mass casualty plan to emergency services agencies will enhance the response to community care facilities and their residents in the event of a disaster; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar SUPPORTS AB 304 (Huff). SECTION 1. That the City Council of the City of Diamond Bar shall adopt the Resolution and the City Clerk shall certify to the adoption. SECTION 2. That the City Council of the City of Diamond Bar asks all elected local and State officials to SUPPORT AB 304 (Huff). SECTION 3 That certified copies of the resolution be circulated to the following: Assemblyman Bob Huff League of California Cities Joe A. Gonsalves & Son PASSED, APPROVED, AND ADOPTED THIS 3rd DAY OF APRIL, 2007. Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passeddadopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 3 day of April, 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar April 3, 2007 Honorable Assemblyman Bob Huff Sacramento, CA 95814 RE: CITY OF DIAMOND BAR SUPPORT FOR AB 304 Dear Assemblyman Huff Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, AB 304. The subcommittee recommended to the full City Council that they support AB 304. Subsequently, on April 3, 2007, the Diamond Bar City Council voted to support the bill. Most communities in California are home to community care facilities such as rehabilitation and adult day care centers. AB 304 will provide local agencies, including public safety and fire departments, with a much needed tool to assist those individuals in such facilities. By requiring any community care facility applying for a state license to provide local agencies with a detailed mass casualty plan, emergency service providers are better prepared to respond a disaster of any kind. In the wake of the devastation created by Hurricane Katrina, the importance of planning is essential to limiting casualties in the event of a disaster. AB 304 will allow Californians to better prepare for the response earthquakes or wildfires that are a fact of life in our state by helping to secure the safety and security of those in community care facilities. For these reasons, the City of Diamond Bar supports AB 304. Sincerely, Steve Tye Mayor CC: City Council/CM/ACM Joe A. Gonsalves & Son League of California Cities Agenda # s 10 Meeting Date April 3, 2007 CITY COUNCIL ,rA AGENDA REPORT TO: Honorable Mayor and Mem be he City Council i VIA: James DeStefano, City Man el TITLE: APPROVAL OF RESOLUTION NO'. 2007 -XX APPROVING AND ADOPTING THE THIRD AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS WHICH IDENTIFIES THE COUNTY OF LOS ANGELES AS A VOTING MEMBER RECOMMENDATION: Adopt. FISCAL IMPACT: There is no fiscal impact on the City of Diamond Bar. BACKGROUND / DISCUSSION: In January 2007, the County of Los Angeles agreed to join the San Gabriel Valley Council of Governments (SGVCOG). Following their meeting County and SGVCOG staff have reviewed and amended the Joint Exercise of Powers Agreement and Bylaws to make the changes needed to enable the County to become a member. These changes were approved by the SGVCOG Governing Board at the February 15 meeting, and are known as the "Third Amended and Restated Joint Exercise of Powers Agreement. The amended agreement must now be approved and executed by sixteen of the SGVCOG's member cities before the County is accepted as a full-fledged member. This revised agreement includes the following significant changes: • The County of Los Angeles will join as a single entity, but will have up to three representatives (from the First, Fourth, and/or Fifth Supervisory Districts), each with individual votes. • The dues paid to the SGVCOG by the County of Los Angeles will be in proportion to the number of residents in unincorporated communities that actively participate in the organization. • The Governing Board representatives and alternates will be selected by the respective County Supervisors. • The County of Los Angeles may choose to partially withdraw from the SGVCOG in the future should it wish to do so. Dues and voting rights will be adjusted to reflect the fewer Supervisory Districts participating in the organization at that time. By participating as a member of the SGVCOG, the County of Los Angeles is better equipped to serve and represent those living in unincorporated areas of the county. In addition, the County's participation may lead to a stronger regional position in the SGVCOG's quest for resources to fund major transportation, public safety, and other projects in the San Gabriel Valley. Prepared by: Rya cLean, Senior Management Analyst Attachments 1. RESOLUTION NO. 2007 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING THE THIRD AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS WHICH IDENTIFIES THE COUNTY OF LOS ANGELES AS A VOTING MEMBER RESOLUTION NO. 2007 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING THE THIRD AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS WHICH IDENTIFIES THE COUNTY OF LOS ANGELES AS A VOTING MEMBER WHEREAS, the San Gabriel Valley Council of Governments (SGVCOG) was established and that certain Joint Exercise of Powers Agreement entered into as of March 1, 1994; and WHEREAS, the Amended and Restated Joint Exercise of Power Agreement for the SGVCOG was approved and adopted effective September 17, 1998; and WHEREAS, the Second Amended and Restated Joint Exercise of Powers Agreement for the SGVCOG was approved and adopted effective November 21, 2000; and WHEREAS, membership in the SGVCOG has been limited to cities in the San Gabriel Valley; and WHEREAS, there is a growing need to have the SGVCOG consider and address the interests of the unincorporated parts of Los Angeles County that are located in the San Gabriel Valley in the development of regional policies and planning; and WHEREAS, the County of Los Angeles has indicated a willingness to join the SGVCOG and actively participate in its activities; and WHEREAS, the participation of the County of Los Angeles in the activities of the SGVCOG would further public interest by assisting the SGVCOG to achieve its goals and objectives; and WHEREAS, the Third Amended and Restated Joint Exercise of Powers Agreement for the SGVCOG would enable the County of Los Angeles to join the SGVCOG and participate in the SGVCOG's activities through representatives of the three County Supervisory Districts that are located in the San Gabriel Valley. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the Third Amended and Restated Joint Exercise of Powers Agreement for the San Gabriel Valley Council of Governments, attached hereto and incorporated herein by this reference, is approved and adopted. SECTION 2. That the City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED THIS 3rd DAY OF APRIL, 2007. Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 3rd day of April, 2007, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar Agenda # 6.11 Meeting Date: April 3 2007 CITY COUNCIL AGENDA REPORT ChMIR v� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE A CONTRACT AME DMENT WITH ADVANTEC CONSULTING ENGINEERS FOR THE DESI N OF A NEW TRAFFIC SIGNAL AT GOLDEN SPRINGS DRIVE/RACQUET CLUB AND DESIGN OF TRAFFIC SIGNAL MODIFICATIONS AT GOLDEN SPRINGS/BREA CANYON ROAD AND AT GOLDEN SPRINGS DRIVE/DIAMOND BAR BLVD IN THE AMOUNT OF $29,500 PLUS A CONTINGENCY AMOUNT OF $3,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $32,500. RECOMMENDATION: Approve. FINANCIAL IMPACT: For Fiscal Year 2006-2007, the Capital Improvement Program (CIP) Budget included an appropriation of Proposition C Funds in the amount of $405,000 for design and construction of a new traffic signal at Golden Springs/Racquet Club and modifications to the traffic signals at Golden Springs Drive/Diamond Bar Blvd and Golden Springs Drive/Brea Canyon Road. BACKGROUND/DISCUSSION: The results of a 2005 traffic signal warrant study indicated that the intersection of Golden Springs and Racquet Club met three (3) vehicular volume warrants. The warrants suggest that vehicles on Racquet Club experience greater delays than what is acceptable for a minor intersecting street. Installation of this signal will improve turning movements into and out of Racquet Club without impacting traffic flow on Golden Springs Drive due to signal synchronization. The intersection of Golden Springs Drive and Diamond Bar Boulevard currently experiences heavy left turn movement volumes from Golden Springs Drive to Diamond Bar Boulevard. The consultant will be responsible for evaluating alternatives to improve the operations and efficiency of this intersection while designing a modification to allow for protected left turn phasing only from Golden Springs Drive to Diamond Bar Boulevard. Similarly, the intersection of Golden Springs Drive and Brea Canyon Road experiences heavy left turn movements from westbound Golden Springs Drive to southbound Brea Canyon Road and from northbound Brea Canyon Road to westbound Golden Springs Drive. The consultant will evaluate the feasibility of implementing additional left turn lanes on two legs of this intersection to improve operations. A Request for Proposals was issued on March 12, 2007. Proposals were received from three (3) traffic engineering consultants as indicated below: Advantec Consulting Engineers $29,500 Katz, Okitsu & Associates $47,100 Warren Siecke & Associates $23,500 Advantec was selected as the preferred consultant due to their experience in serving as one of the City's traffic engineering consultants since 2002 and commitment to deliver the project in the most timely manner of the three consultants. Advantec's proposal demonstrated a clear understanding of the project objectives and field constraints. The scope of services includes the preparation of design plans, specifications, and estimates for the subject traffic signals. The tentative project schedule is as follows: Start Project Design Complete Project Design Award Contract Start Construction Complete Construction PREPARED BY: Rick Yee, Senior Engineer REVIEWE Da ' G. Liu irector of Public Works April 2007 June 2007 July 2007 August 2007 September 2007 Date Prepared: March 28, 2007 Attachments: Amendment to the Consulting Services Agreement N Agenda # g _ 1 Meeting Date: 4/3/07 CITY aAGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma6a TITLE: CONSIDERATION FOR ADOPT ON OF RESOLUTION NO. 2003-60H APPROVING THE FEE INCREASE FOR EQUIPMENT RENTAL AND INTERNET USE AT THE DIAMOND BAR CENTER RECOMMENDATION: Approve. FINANCIAL IMPACT: The recommended fee increases will recover the costs borne b the to provide the equipment and services. y City BACKGROUND: When the Diamond Bar Center policies were last up -dated in December 200 the only fees not adjusted were the Equipment Rental fees. Following are the increased fees 6 recommended by staff. Also, based on input from Ken Desforges, Director of Information Services and Dave Doyle, Assistant City Manager, staff recommends adding a fee for internet use. Staff recommends that the internet fee be incorporated in the Business Meeting Package (option A) which includes use of an internet connection. Staff, with the assistance of Mr. Desforges, completed two different surveys to see how other cities charge for internet use. Diamond Bar is one of he few c that has wired internet service available at its community center. sties Out of the six local cities operating community centers (Moreno Valley, Yorba Linda, Rancho Cucamonga, Brea, Chino Hills, & Garden Grove) that staff surveyed, only one (Rancho Cucamonga) was able to provide internet service at all. Their facility is set up with WI -FI, and internet usage is free. g Also attached are the results of a survey of 11 other cities that provide internet service at their facilities. Nine out of the 11 cities provide internet service at their facilities at no charge, and two of the cities charge for usage (Petaluma, which doesn't have a set fee; and Visalia, which charges 6 per day or $7.95 per two-hour connection). g $65 Based on input from Mr. Desforges and Mr. Doyle and the survey results, the rate for use of internet at the Diamond Bar Center is recommended by staff at $75 per day. Staff believes this rate will recover the cost typically borne by the city when services related to internet use are provided by the city's Information Services Department staff. Proposed new rates for the equipment rentals. The new rates include the option for the Below is the current fee schedule for equipment use at the Diamond Bar Center, as well as the meeting package that provides internet service, option A. business The Parks and Recreation Commission took action on this issue at their March 22, 2007 regular meeting and voted unanimously to recommend approval to the City Council. Staff and the Parks and Recreation Commission recommend that the City Council approve the fee increases. DISCUSSION: The equipment rental and internet use fees that are recommended are as follows: XI. — Equipment Rental Fee Schedule: Groups C, D and E t ui ment Portable Bar Current Rental Fee Pro _ose Ke board $25 each $50 each Karaoke Machine $50 $20 $50' Com act Disc Player $20 $50 1 v/VCR/DVD $20 $50' Coffee Pot 55 cu $20 $50 Coffee Pot 100 cu $40 $20 AV Pro'ector $20 $40` Overhead Pro'ector$75 $20 Micro hone cordless $20 Dance Floor — 500 s ft thru 1000 s ft $200 $75 Dance Floor — less than 500 sq ft$300 $100 Table Si ns: 1-10 $10 $200 i' Table Sns: 1-20 $20 $10 Table Si ns: 1-30 $30 $20 Table S $30 ins. 1-40 $40 Pro'ection Screen $40 Easel No char a No charge Fla s No char a No char e Podium with microphone No charge No char e •Tables and chairs are included in the room rental fee. No char e • Linens, cutlery and decorations are not included with the room rental fee. • Replacement fee will be assessed if equipment is damaqed or destrnvmri Current Package Fee Options: Reception/Party Package Option A: $225 — Includes Dance floor up to 1,000 sq. ft. and any other equipment offered by the city for rent. Reception/Party Package Option B: $125 — Includes Dance floor less than 500 sq. ft. and any other equipment offered by the city for rent. Business Meeting Package: $50 — Includes all equipment offered by the city for rent (except dance floors). Outdoor Usage Fee: $100 --Used in conjunction with Grand View Ballroom rental, specific outdoor area will be designated to renter/party. (Also requires an additional $200 cleaning deposit with use). Proposed Package Fee Options: Reception/Party Package (Option A): $350 — Includes Dance floor up to 1,000 sq. ft. and any other equipment offered by the city for rent. (No internet connection). Reception/Party Package (Option B): $250 — Includes Dance floor less than 500 sq. ft. and any other equipment offered by the city for rent. (No internet connection). Business Meeting Package with Internet Connection (Option A): $225 — Includes all equipment offered by the city for rent (except dance floors). Also includes internet usage. Business Meeting Package (Option B): $150 — Includes all equipment offered by the city for rent (except dance floors). (No internet connection). Outdoor Usage Fee: $250 --Used in conjunction with Grand View Ballroom rental, specific outdoor area will be designated to renter/party. (Also requires an additional $200 cleaning deposit with use). PREPAR�i"ND REVIEWED BY: bOb-Rose Director of Community Services Attachments: Resolution No. 2003-60H Survey of 11 Agencies Regarding Internet Use Fees at their Community Centers. City Free internet Charge for internet Fee for internet use Yes, at all City City of Gilroy facilities as well as NIA downtown N/A City of Monrovia Yes, Conference Center, N/A Canyon Park N/A City of Visalia NoYes Wired Internet $65 per day Wireless is $7.95 per connection for 2 hrs City of Rancho Palos Yes, Verdes 3 park facilities N/A N/A City of Santa Fe Yes Springs N/A N/A City of Petaluma No Yes Either charge per hour or for the room. City of Bakersfield Yes, at the N/A Amphitheatre N/'°` City of Vacaville Yes N/A N/A City of Dublin Yes N/A N/A City of Irvine Yes, at City Hall only N/A N/A City of San Rafael Yes N/A N/A CITY COUNCIL TO: Honorable Mayor and Members oft e City Council VIA: James DeStefano, City ManagIrr i TITLE: CITY COUNCIL APPOINTMENTS FISCAL IMPACT: None Agenda # s . 2 Meeting Date ApI 13 ?007 AGENDA REPORT BACKGROUND / DISCUSSION: The City of Diamond Bar City Council is very active in a number organizations and committees which cover a variety of local and regional topics important to the city and its residents. Committee appointments are assigned at the discretion of the Mayor. Due to the untimely passing of Council Member Bob Zirbes, several of these seats are now vacant. At this time, following the recent appointment of Council Member Ron Everett, the Mayor may wish to adjust the appointments to reflect the current body of the City Council. Prepared by: Ryar McLean, Senior Management Analyst Attachments 1. City Council Appointments as of 12.19.2006 CITY COUNCIL APPOINTMENTS Effective December 19, 2006 Amended January 16, 2007 COMMITTEE California Contract Cities Association DELEGATE/ALTERNATE Tye/Chang (Board ofDirectors membership — CCCA bylaws specify that voting delegate and alternate needs to be any City elected official) Sam Olivito, Exec. Dir., 8119 Somerset Blvd., Paramount, CA 90723, 562-633-5533, FAX 562- 633-9555. Meets 3rdWednesday of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various restaurant locations of host City. Reservations required. Foothill Transit Board Herrera/Tye (Board (?Directors membership - Delegate and alternate must be elected officials) Doran Barnes, Exec. Dir. 100 N. Barranca #100, W. Covina, 91791, 626-967-2274, FAX 626-915- 1143 Meets fourth Friday of each month at 8:00 a.m. at above address. Four -Corners Transportation Policy Group Unchanged Herrera/Zirbes Frank Hall, City of Norco, Chairman - Meets as needed. Greater Los Angeles County Vector Control District Audrey Hamilton (Appointment of Trustee - does not have to be an elected official. Appointment is for 2 -year term 12545 Florence Ave., Santa Fe Springs, 90670, 562-944-9656 Meets 2nd Thursday at address above at 7:00 p.m. Joint Powers Insurance Authority Tye/Zirbes (Board of Directors membership —Delegate must be any elected official appointed by the Mayor. Alternate may be elected official or staff member) Jon Shull, Executive Director, 8081 Moody St., La Palma, 90623, 800-229-2343, FAX 562-860- 4992 General Board Committee meets annually each July - location to be announced Rev. March 29, 2007 L.A. County Sanitation District No. 21 Tye/Zirbes (Board ofDirectors Membership —Mayor is automatically delegate per Health & Safety Code Sec. 4730.1. Alternate is required to be an elected official whose appointment is confirmed by City Council action) Jim Stahl, Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998 Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500, FAX 562-908-4255 Meets 4th Wednesdav of each month at 1:30 p.m. at District Office L.A. County City Selection Committee Tye/Tanaka (Board ofDirectors membership -Mayor and Mayor Pro Tem are automatically designated as Delegate and Alternate, respectively) Sachi A. Hamai, Executive Officer, Board of Supervisors, Kenneth Hahn Hall of Administration, Room 383, 500 W. Temple St., Los Angeles, 90012, 213-974-1401 Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p, m.) League of Calif. Cities - L.A. County Division ye (Board ofDirectors membership —Delegate and alternate must be elected officials. Mayor does not have to be appointed) Eloisa Klementich, Exec. Dir., P.O. Box 921737, Sylmar, CA 91392-1737 (818)212-3238 FAX 818-364-1002 Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street, Alhambra San Gabriel Valley Council of Governments Herrera/Tye (Board of Directors membership — Delegate and alternate must be elected officials. Adoption of a resolution confirming the appointment is usually made at the next City Council meeting) Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 3452 E. Foothill Blvd. #810, Pasadena 91107- 3142, 626-564-9702, FAX 626-564-1116 Meets 3rd Thursday of each month at 6:00 p.m. at various locations. Executive Session 5:00 p.m. San Gabriel Valley Economic Partnership Chang/Tanaka 4900 Rivergrade Road, Bldg. 515, Suite A3, Irwindale 91706 626-856-3400 Rev. March 29, 2007 Southern California Assn. of Governments (SCAG) Tanaka/Chang (Board of Directors membership — Delegate and alternate must be elected officials but there is no requirement that delegate be the Mayor) (Appointment to SCAG District 37 is not contingent on appointment as delegate or alternate by the City) Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800, FAX 213-236-1825 General Assembly meets annually each March - location to be announced Tres Hermanos Conservation Authority c/o City of Chino Hills, Doug LaBelle, Executive Director Herrera/Zirbes/Tye Wildlife Corridor Conservation Authority (WCCA) Tanaka/Chang (Board of Directors Membership - Council may appoint anyone) Joseph Edmiston, Executive Director, Contact: Judi Tamasi 407 W. Imperial, Ste. #PMB 230, Brea 92821 310-589-3230 x 121. FAX 310-589-3207 Wildlife Corridor Conservation Authority Advisory Davis/Herrick CITY COUNCIL STANDING COMMITTEES (Meet As Needed) D.B. Community Foundation Tye CITY COUNCIL AD HOC COMMITTEES (Meet as Needed) City Council Goals/City Manager Evaluation Economic Development Tye/Tanaka Industry East Development Advisory Committee Zirbes/Chang Legislative Herrera/Zirbes Library Task Force Herrera/Tanaka Neighborhood Improvement Zirbes/Chang Zirbes/Chang CITY COUNCIL LIAISON Chamber of Commerce Liaison PUSD/City Tanaka/Chang Senior Citizen Liaison Tanaka/Chang Sphere of Influence/Annexation Tanaka/Herrera WVUSD1City Herrera/Zirbes Herrera/Tye Rev. March 29, 2007 CITY COUNCIL TO: Honorable Mayor and Membe o the City Council VIA: James DeStefano, City Man TITLE: CITY COUNCIL COMMISSION A POINTMENTS FISCAL IMPACT: None Agenda # g _ Meeting Date April 3, 2007 AGENDA REPORT BACKGROUND / DISCUSSION: Council Member Ron Everett was appointed to the City Council on February 21, 2007. The Diamond Bar Municipal Code requires new Council Members to make appointments to City Planning, Parks & Recreation, and Traffic & Transportation Commissions with 90 days of taking office. With this provision in mind, Council Member Everett's appointments must be made by May 22, 2007. Council Member Everett has indicated he is prepared to make the following appointments at tonight's meeting, subject to City Council approval: Parks & Recreation Commission: David Grundy Planning Commission: Steve Nelson Traffic & Transportation Commission: Lee Pincher If approved by the Council, each appointment shall fulfill the remainder of the term, which expires in March, 2008. Prepared by: Ryan McLean, Senior Management Analyst VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK r - DATE 1 FROM: ADDRESS: PHONE: {; ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ,�� DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE. 'x �. PHONE: / (fir S -j ��' 1 j�«` .i.�� •1'� � C f_'� " d" d h .�'^-.� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature AGENDA #/SUE3JECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. ��gnature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL joe TO: CITY CLERK FROM: DATE:. ADDRESS: " - =r' M1 a 66f PHONES I ORGANIZATION: - j V y►'�. � A-) AGENDA #/SUE3JECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. ��gnature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: all ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL A TO: FROM: ADDRESS: ORGANIZATION AGENDA #/SUBJECT: CITY CLERK DATE: PHONE: f I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature Fiiip TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL / AGENDA #/SUBJECT CITY CLERK1 til, k j DATE. - PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m} name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 6 °��, TO: FROM: ADDRESS: ORGANIZATION AGENDA #/SUBJECT: CITY CLERK DATE: ° PHONE: t). I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m' name and address as written above. ia Signature