HomeMy WebLinkAbout6/20/2006Tuesday June 20, 2006
6:30 p.m. -- Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Mayor Carol Herrera
Mayor ProTem Bob Zirbes
Council Member Wen Chang
Council Member Jack Tanaka
Council Member Steve Tye
City Manager Linda C. Lowry
City Attorney Michael Jenkins
City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
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the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City
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and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda
during the time the item is taken up by the Council. In addition, members of the public may,
during the Public Comment period, address the Council on any consent calendar item or any
matter not on the agenda and within the Council's subject matter jurisdiction. Persons
wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted
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INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
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website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the
meeting, in the foyer just outside the Council chambers. The City Council may take action on
any item listed on the agenda.
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 20, 2006
Next Resolution No. 2006-54
Next Ordinance No. 05(2006)
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: To Be Announced
ROLL CALL: Council Members Chang, Tanaka, Tye, Mayor
Pro Tem Zirbes, Mayor Herrera
APPROVAL OF AGENDA: Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
BUSINESS OF THE MONTH:
1.1 Presentation of City Tile to Jimmy You, Owner of Color Marble as
Business of the Month for June, 2006 and slide presentation.
1.2 Presentation by Jack French, Interim CEO with the American Red Cross,
San Gabriel Valley Chapter re: What the Red Cross is doing for the City.
1.3 Presentation by ACE Representative.
2, CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary) There is a five-minute maximum time limit
when addressing the City Council.
JUNE 20, 2006 PAGE 2
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may t[[g!y respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE; EVENTS:
5.1 Parks and Recreation Commission Meeting — June 22, 2006 — 7:00 p.m.,
Hearing Board Room, AQMDIGovernment Center, 21865 Copley Dr.
5.2 Planning Commission Meeting — June 27, 2006 — 7:00 p.m., Auditorium,
AQMDIGovernment Center, 21865 Copley Dr.
5.3 Concerts in the Park — (Brooke Ramel- Acoustic Pop) - June 28, 2006 —
6:30-8.00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr.
(Sponsored by the Community Foundation).
5.4 City Council Meeting — July 4, 2006 —No Meeting will be held due to the 4th
of July Holiday.
5.5 4TH of July Blast — July 4, 2006 — 4:30 — 9:30 p.m, Diamond Bar High
School, 21400 Pathfinder Rd.
5.6 4th of July Holiday — July 4, 2006, City Offices will be closed in observance
of the holiday. City Offices will reopen Wednesday, July 5, 2006.
5.7 Concerts in the Park (CHICO- Latin) — July 5, 2006 — 6.30 — 8:00 p.m.
Sycamore Canyon Park, 22930 Golden Spgs. Dr.
8. COUNCIL CONSIDERATION:
,B.1 Adopt Resolution No. 2006 -XX: Approving and Adopting a Budget for
the Fiscal Year Commencing July 1, 2006 and Ending June 30, 2007
Including Maintenance and Operations, Special Funds and Capital
Improvements and Appropriating Funds for Accounts, Departments,
Divisions, Objects and Purposes Therein Set Forth.
Recommended Action: Adopt
Requested by: Finance Department
6. CONSENT CALENDAR:
6.1 City Council Minutes:
6.1 .1 Special Meeting of June 1, 2006 - Approve as submitted.
6.1.2 Study Session of June 6, 2006 — Approve as submitted.
JUNE 20, 2006 PAGE 3
6.1.3 Regular Meeting of June 6, 2006 — Approve as submitted.
6.2 Planning Commission Minutes:
6.2.1 Regular Meeting of April 25, 2006 - Receive and file.
6.2.2 Regular Meeting of May 9, 2006 — Receive and file.
6.2.3 Regular Meeting of May 23, 2006 — Receive and file.
6.3 Parks and Recreation Commission Minutes — Regular Meeting of April
27, 2006 - Receive: and file.
6.4 Traffic and Transportation Commission Minutes:
6.4.1 Regular Meeting of February 9, 2006 -Receive and file.
6.4.2 Special Meeting of February 28, 2006 — Receive and file.
6.5 Ratification of Check Register — Ratify Check Register containing
checks dated June 8 to June 15, 2006 totaling $489,092.34.
6.6 Acceptance and Appropriation of Diamond Bar Community
Foundation Donation of $2000 to Fund a Community Concert on
Wednesday, June 28, 2006 at Sycamore Canyon Park from 6:30 to
8:00 P.M.
Recommended Action: Accept and Appropriate.
Requested by: Community Services Department
6.7 Approve Contract Extensions for Public Works:
(a) Approve Contract Amendment with Advantec Consulting
Engineers for the FY 2006/07 Citywide Traffic Signal Timing Project
to Monitor and Fine -Tune the Signal Timings in the Amount of
$25,000.
Recommended Action: Approve.
(b) Approve Extension of Contract Agreement with Diversified
Transportation, LLC Previously Diversified Paratransit, Inc., for FY
2006107 Diamond Ride (Dial -A -Cab) Service.
Recommended Action: Approve.
Requested by: Public Works Department
JUNE 20, 2006 PAGE 4
6.8 Approve Contract Extensions for Community Services Department.
(a) Approval of Amendment No. 2 to Extend the Vendor Services
Contract with D.H. Maintenance Services for the Term July 1, 2006
through June 30, 2007 to Provide Janitorial and Building
Maintenance Services at the D.B. Center, Heritage Park Community
Center and Pante:ra Park Activity Room in the Amount of $150,674
and As -Needed Work in the Amount of $75,076 for a Total
Authorization Not to Exceed $225,750 for FY 2006107.
Recommended Action: Approve.
(b) Approval of Amendment No. 5 to Extend Vendor Services
Contract with Valleycrest Landscape Maintenance for the Term of
July 1, 2006 through June 30, 2007 to Provide Landscape
Maintenance Services at Pantera, Peterson and Summit Ridge Parks,
and the Grounds of the Diamond Bar Center, with a CPI, Increase of
4% in the Annual Amount of $194,762.88, Plus As -Needed Work in
the Amount of $50,000 for a Total Authorization Not to Exceed
$244,762.88 for FY 2006107.
Recommended Action: Approve.
(c) Authorization to Exceed the City Manager's Purchasing
Authority of $25,000 to Extend Vendor Services for Senior and Adult
Excursions Provided by Inland Empire Stages Ltd., in an Amount
Not -to -Exceed $65,000 for FY 2005106.
Recommended Action: Approve.
(d) Approval of Amendment No. 1 to the Contract with Inland
Roundball Officials to Officiate the City's Athletics Program for the
Period of July 1, 2006 through June 30, 2007 in an Amount Not to
Exceed $30,000.
Recommended Action: Approve.
(e) Approval of Amendment No. 3 to the Agreement with Tennis
Anyone to Extend the Term to July 1, 2006 through June 30, 2007 in
the Amount of $50,000 to provide contracted tennis classes.
Recommended Action: Approve.
JUNE 20, 2006
PAGE 5
(f) Approval of Amendment No. 2 to the Contract with West Coast
Arborists for City -Wide Tree Maintenance and Water Services for FY
2006107 in the Amount Not -to -Exceed $230,000 Including a 4.7%
C.P.I. Unit Price Increase, and an Increase to the Frequency of the
Trimming Program to Trim all Trees in the City During a Three Year
Cycle Instead of a Five Year Cycle.
Recommended Action: Approve.
(g) Approve Amendment No. 5 to
Landscape for Landscape Maintenance
LLAD No. 38 and LLAD No. 41 for F
$44,000 which Includes CPI Increase of
amount of $5,000 for As -Needed Work.
Recommended Action: Approve.
the Contract with Excel
Services at 14 Locations in
Y 2006107 in the Amount of
a 3.5% and a Contingency
Requested by: Community Services Department
6.9 Approval of Contract Amendment No. 8 with David Evans and
Associates, Inc. for $19,650 to Provide Design Services for the
Construction of Batting Cages at Peterson and Pantera Park.
Recommended Action: Approve.
Requested by: Community Services Department
6.10 Adopt Resolution No. 2006 -XX Providing for the Transfer of Control
of the City's Cable Television Franchise from Adelphia
Communications to Comcast Corp., who will then Transfer Control of
the Franchise to Time Warner Cable, and for Acceptance of a
Settlement Agreement from Adelphia Communications in the
Amount of $75,000 for Outstanding Franchise Fee Underpayments,
other Audit and Transfer Related Costs, and Franchise Non -
Compliance Charge.
Recommended Action: Approve.
Requested by: City Manager's Department
JUNE 20, 2006 PAGE 6
6.11 (a) Appropriate $56,035 from Prop. C Fund Reserve to the Capital
Improvement Program Budget; Approve Plans and Specifications;
Award Construction Contract in the Amount of $912,673 to Macadee
Electrical Construction; and Authorize a Contingency Amount of
$60,000 for Contract Change Orders to be Approved by the City
Manager, for a Total Authorization Amount of $972,673, for
Construction of Left -Turn Traffic Signals at Brea Canyon Rd./Silver
Bullet Dr., Diamond Bar Blvd./Shadow Canyon Dr., Diamond Bar
Blvd./Mountain Laurel Way, Diamond Bar Blvd./Highland Valley Rd.,
Diamond Bar Blvd./Grand Ave, and Golden Spgs. Dr./Prospectors
Rd., and New Traffic Signal Installation on Grand Ave. at Cahill St.
and at Cleghorn Dr.
Recommended Action: Award.
(b) Approve Contract Amendment with Warren C. Siecke
Transportation and Traffic Engineering for Construction Inspection
Services in the Amount of $50,000 Plus a Contingency Amount of
$5,000 for Change Orders to be Approved by the City Manager, for a
Total Authorization Amount of $55,000, for Construction of Left -
Turn Traffic Signals at Brea Canyon Rd./Silver Bullet Dr., Diamond
Bar Blvd./Shadow Canyon Dr., Diamond Bar Blvd./Mountain Laurel
Way, Diamond Bar Blvd./Highland Valley Rd., Diamond Bar
Blvd./Grand Ave, and Golden Spgs.Dr.IProspectors Rd.
Recommended Action: Approve.
Requested by: Public Works Department
6.12 Approval of Extension of Consulting Services Agreement with
Gary Neely for Governmental Affairs Consulting Services for 24
months totaling $38,880.
Recommended Action: Approve.
Requested by: Community Development Department
6.13 Adopt Resolution No. 2006 -XX: Establishing Salary Ranges for All
Classes of Employment and Benefits for all Classes of Employment
Effective July 1, 2006 and Rescinding Resolution No. 2006-47 in its
Entirety.
Recommended Action: Adopt.
Requested by: Human Resources Department
JUNE 20, 2006 PAGE 7
6.14 Amend the FY 05-06 Budget to Increase the Transit Subsidy Fare
Revenue and Transit Subsidy Fares Appropriation by $100,000 and
Appropriate $10,000 from the Prop A Transit Fund Reserves
Increasing the Transit Subsidy Appropriation.
Recommended Action: Approve.
Requested by: Finance Department
6.15 Authorize Expenditures in an Amount Not -to -Exceed $75,000 for FY
2006107 to Graphics United for Production of the City's Newsletter/
Recreation Guide and Miscellaneous Printing Services.
Recommended Action: Authorize.
Requested by: Public Information Department
6.16 Approve Extension of City -Wide Graffiti Removal Contract with
Graffiti Control Systems for FY 2006107 in the Amount of $45,000.
Recommended Action: Approve.
Requested by: Community Development Department
6.17 Authorize City Manager to Purchase Computer Network Hardware (6
Servers) from Hewlett Packard, throughout FY 2006-07 for an
Amount Not to Exceed $73,000.
Recommended Action: Authorize.
Requested by: IS Department
6.18 Authorize City Manager to Purchase Various Computer Network
Equipment from CDWG throughout FY 2006-07 for an Amount Not to
Exceed $109,400.
Recommended Action: Authorize.
Requested by: IS Department
JUNE 20, 2006 PAGE 8
6.19 Authorize City Manager to enter into a Three (3) Year Contract
with Granicus, Inc. for Purchase of Webcast Software and Services,
with First Year Total Contract Cost Not to Exceed $43,500
and Additional Service Costs Not to Exceed $12,000 per year.
Recommended Action: Authorize.
Requested by: IS !Department
6.20 Authorize City Manager to Enter into a One (1) Year Contract with
A.C.T. GIS Inc., for Purchase of GIS Related Professional/
Technical Services, GIS Data and Preparation of a GIS Strategic
Plan at a Total Contract Cost Not to Exceed $100,000 for FY 2006107.
Recommended Action: Authorize.
Requested by: IS Department
6.21 Authorize City Manager to Enter into a Memorandum of
Understanding for the Los Angeles Region Imagery Acquisition
Consortium (LAR -IAC) Program by and between the County of LA
and Participating Entities to Provide the City with Updated
Aerial Imagery, at a Cost of $49,000 from the FY 2006/07 Budget.
Recommended Action: Authorize.
Requested by: IS Department
6.22 Adopt Resolution No. 2006 -XX: Setting the Prop 4 (Gann)
Appropriations Limit for FY 2006-07 and Amending the
Appropriations limit for FY 2005-06 and 2004-05 in Accordance with
the Provisions of Division 9 of Title 1 of the Government Code.
Recommended Action: Adopt.
Requested by: f=inance Department
6.23 Adopt Resolution No. 2006 -XX: Renewing the Adoption of the
Investment Policy for Fiscal Year 2006-07.
Recommended Action: Adopt.
Requested by: Finance Department
JUNE 20, 2006 PAGE 9
6.24 Appropriate $21,144 of General Fund Balance Reserve (Restricted
from the Previous Sale of Prop A Funds) to the Capital Improvement
Program Budget; Approve Plans and Specifications; and Award the
Construction Contract for the Neighborhood Traffic Management
Pilot Project to Imperial Paving Co. in the Amount of $133,144; and
Authorize a Contingency Amount of $13,000 for Contract Change
Orders to be Approved by the City Manager, for a Total Authorization
Amount of $146,144.
Recommended Action: Appropriate and Award.
Requested by: Public Works Department
6.25 Approval of 4.5% Cost of Living Adjustment for the City Manager
($6,206) and Appropriation of this Amount into the 2006107 Budget
Along with Additional Associated Fringe Costs.
Recommended Action: Approve.
Requested by: City Manager
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard
7.1 Adopt Resolution No. 2006 -XX: To Increase Certain Fees and
Charges for Rental of Public Facilities.
Recommended Action: Open the Public Hearing, Receive Testimony,
close the Public Hearing and Adopt.
Requested by: Community Services Department
8. COUNCIL CONSIDERATION: Continued
8.2 Approve Appointment of Planning Commissioner by Mayor Herrera
Recommended Action: Approve.
Requested by: Mayor Herrera
8.3 Adopt Resolution No. 2006 -XX: Adopting Local Goals and Policies
for Community Facilities Districts (CFDs) and Authorizing the City
Manager to Hire Consultants.
Recommended Action: Adopt.
Requested by: City Manager
JUNE 20, 2006 PAGE 10
8.4 Approve Contract with Inland Valley Humane Society -SPCA to
Provide Animal Control Services through 2009 which Includes an
Expected Annual Cost Increase from $82,463 to $102,008.
Recommended Action: Approve.
Requested by: City Manager
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda # g ,1
Meeting Date: June 20, 2006
COUNCIL
CITY .. �. . �.
TO: Honorable Mayor and Members of thq City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approval and adoption of the FY06-07 i of Diamond Bar City Manager's Draft
Municipal Budget
RECOMMENDATION
Adopt Resolution 06 -XX — "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE
FISCAL YEAR COMMENCING JULY 1, 2006 AND ENDING JUNE 30, 2007, INCLUDING
MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND
APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND
PURPOSES THEREIN SET FORTH" and amending the City Manager's FY06-07 Draft Municipal
Budget as directed by City Council in this public meeting.
FINANCIAL IMPACT:
The document as submitted reflects General Fund Estimated Resources of $20,244,610 with
anticipated appropriations of $19,452,010. This results in an increase of $792,600 to the General
Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget
reflects a transfer of $2,613,750 in General Fund reserves to the Capital Improvement Projects Fund
to assist in the construction of several capital improvement projects. The General Fund Budget also
shows a use of $715,850 for Economic Development purposes which will be funded with reserves. If
approved, the FY05-06 Municipal Budget anticipates an ending General Fund fund balance of
$24,500,782 based on projected revenues and expenditures.
The proposed budget also includes a Capital Improvement program that amounts to $10,238,189.
Also Included are spending plans for the various Special Revenue Funds and Internal Service Funds.
BACKGROUND:
Each year the City Manager prepares and submits a draft municipal budget for review and adoption.
This year the draft budget and various decision packages were presented to the City Council at two
study sessions during the months of May and June 2006.
Page 2 — FY06-07 Budget Report
DISCUSSION
The attached budget document presents an operating plan that permits the City to live within a
reasonable estimate of revenues while continuing to provide community programs and services to the
residents of the City of Diamond Bar, including making planned improvements to infrastructure and
facilities.
Items of Note Included in the Budget:
Personnel Changes:
Cost of Living Adjustment (COLA) — a 4.5 percent COLA has been applied. This is based on the CPI
as provided through the U.S. Department of Labor and California Department of Finance for the
twelve months ending in March 2006.
Benefit Allotment — Due to the increasing cost of PERS health care Insurance costs, the cafeteria
benefit has been increased by $50 and now stands at $8701month for non-exempt and $9001month
for exempt employees and Clty Council.
City Paid Benefits — There have been changes made to the dental insurance benefit and the life
insurance benefits. The cost of those changes has been included in the draft budget.
Retirement Contributions — Next year's retirement contribution made by the City on behalf of staff and
City Council has decreased slightly from 18.148% in FY06 to 18.051 % for FY07 or 0.097%. This is
due to revised actuarial estimates. The decrease has been incorporated in the proposed FY07
Budget document.
Auto Allowance — The auto allowance has been increased for the City Council from $250 to $300 per
month. The amount for Executive Management has been increase to $250/month from $1501month
and a new auto allowance for Management in the amount of $120/month has been included in the
draft budget.
Position Changes — The draft budget includes the addition of two full time positions, Planning
Technician and Permit Technician and the addition of a part time benefited Neighborhood
Improvement Officer position. Included is the promotion of a Recreation Specialist to Recreation
Specialist II, the promotion of an Office Assistant II to an Administrative Assistant. In addition, the
current part time Public Information Specialist position has been changed to a three quarter time
benefited position. In addition market adjustments for the Parks and Maintenance Supervisor, Parks
and Maintenance Superintendent and Junior Engineer have been included in the draft budget.
Page 3 — FY06-07 Budget Report
Decision Packages:
At the June 6, 2006 Budget Study Session, the City Council discussed a total of sixteen decision
packages. These decision packages amounting to $1,039,690 have been included in the proposed
budget.
PREPARED BY:
Linda G. Magnuson
REVIEWED BY:
Depart e t Head
Attachments:
Resolution #06 -XX
FY 06-07 Personnel Summary
Fiscal Year 2006-2007 Annual Budget (proposed)
Assistant City Manager
A. Recitals
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF
DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2006
AND ENDING JUNE 30, 2007 INCLUDING MAINTENANCE AND
OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS
AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS,
DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH.
(i) The City Manager has heretofore prepared and presented to this City Council a
draft budget for the City's fiscal year 2006-2007, including staffing and position allocations,
maintenance and operations, special funds and capital improvements, including appropriations
therefore (referred to the "Budget" sometimes hereinafter),
The Planning Commission of the City of Diamond Bar has heretofore publicly
reviewed the proposed capital improvements specified in the Budget and has rendered to the City
Council its report thereon concerning conformity of the capital improvement program with the City's
contemplated general plan, all as required by California Government Code Section 65401. Copies of
the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2006-2007 Budget"
and said Budget hereby is made a part of this Resolution.
(iii) The City Council has conducted public meetings on the entirety of the fiscal year
2006-07 Budget and concluded said meetings prior to the adoption of this Resolution.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows:
1. In all respects, as set forth in the Recitals, Part A, of this Resolution.
2. The City Council hereby finds and determines that the capital improvement program
set forth in the Budget, and each project identified therein, is categorically exempt from the
requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines
promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of
Regulations.
3. The Budget, including the changes enumerated and directed to be made by the City
Council during the course of the public meeting conducted by the City Council, hereby is adopted as
the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2006 and ending June
30, 2007 and consisting of the estimated and anticipated expenditures and revenues for that fiscal
year,
4. There are hereby appropriated for obligations and expenditures by the City Manager
the amounts shown for the various departments, divisions and objects set forth in the Budget. All
obligations and expenditures shall be incurred and made in the manner provided by the provisions of
State law and City ordinances and resolutions applicable to purchasing and contracting.
5. Subject to further provision of this Resolution, the appropriations made above
constitute the maximum amount authorized for obligation and expenditure by the City Manager for
respective departments, divisions and objects as set forth in the Budget. Each department head shall
be responsible, as well as the City Manager, for seeing that said maximum amounts are not
exceeded.
6. No check shall be issued nor shall any indebtedness be incurred which exceeds the
unexpended balance of the fund and department appropriations herein above authorized unless such
appropriations shall have been amended by a supplemental appropriation duly enacted by the City
Council, or by individual appropriations within any aforesaid fund or department therein, except
insofar as the City Manager may authorized transfers pursuant to this Resolution.
7. Within the various funds and departments contained in the Budget, the City Manager
is authorized to employ, during the fiscal year covered by said Budget, the number and classification
of such full time employees as are shown in the Budget all subject to the provisions of the City's
classification and compensation plans as amended and adopted by the City Council. Part time and
seasonal employees are authorized as necessary by the City Manager provided that the total to be
obligated and expended within any fund and department set forth in the Budget, with respect to
salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same
may be amended by the City Council, from time to time.
8. The City Manager hereby is authorized to transfer funds appropriated hereby or by
supplemental appropriation as follows: With respect to those classifications designated by code 0000
series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager
may transfer amounts between and within those classifications, but only within a fund.
9. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of 2006.
Carol Herrera, Mayor
i, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the day of _, 2006, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST;
Tommye Cribbins, City Clerk of the
City of Diamond Bar
City Of Diamond Bar
Personnel Summary
Fiscal 'Year 2008-07
FULL TIME
Position
2005-06
2aas-a7
A roved
Actual
_Proposed Approved
Executive Management
City Manager
1
Assistant City Manager
1
1
1
1
Community Development Dir
1
1
1
Community Services Director
1
1
1
Finance Director
1
1
1
Information Systems Director
1
1
Public Works Director
1
1
1
1
1
7
7 —
7
Full Time Exempt Management
Building Official
0.5
0
0
City Clerk
1
1
Human Resources Manager
1
1
1
Planning Manager
0
0
1
Public Information Manager
1
1
Public Wks Svcs Manager
1
1
1
1
Recreation Services Manager
1
1
1
_
1
Full Time Exempt
Associate Engineer
1
1
Associate Planner
1
1
1
Development Services Associate
1
1
1
Management Analyst
1
1
1
Network/GIS Engineer
1
1
1
Parks & Maint. Superintendent
1
1
1
Parks & Maint. Supervisor
1
1
1
Public Works Maint Supt,
1
1
1
Recreation Supervisor 11
1
1
1
Senior Accountant
1
1
0
1
Senior Engineer
0
0
Senior Management Analyst
1
1
1
1
Q _
Full Time Non -Exempt
Accounting Technician
2
2
Administrative Assistant
0
0
2
Building Inspector
0.5
0
1
0
Community Services Coordinator
3
3
Desktop Support Technician
1
1
3
Junior Engineer
1
0
1
Neighborhood Improvement Officer
2
2
1
Office Assistant II
3
3
2
Parks Maintenance Insp./Technician
1
0
2
Permit Technician
0.5
0
1
Planning Technician
1
0
1
1
XVIII
Position
Public Information Coordinator
Recreation Specialist
Recreation Specialist II
Senior Administrative Assistant
Street Maintenance Worker II
City Of Diamond Bar
Personnel Summary
Fiscal 'Year 2006-07
FULL TIME
2005-06
A roved Actual
1
1
2
2
0
0
4
4
1
1
23
19
Total Full Time 41 37
BENEFITED PART TIME
2005-2006
AP12roved Actual
Com Services Leader I - 20 hr/wk 1 1
Com Services Leader II - 30 hr/wk 2 2
Neighborhood Impr Officer - 20 hr/wk 0 0
Office Assistant 0.5 0
Public Info Specialist - 30 hr/wk 0 0
3.5 3
NON -BENEFITED PART TIME
Com Services Coordinator
Com Services Coordinator
Com Services Leader I
Com Services Leader II
Com Services Worker
Intern
Facility Attendent I
Facility Attendent II
Maintenance Wkr I
Maintenance Wkr it
Public Information Specialist
2005-2006
62PLOVed Actual
2
23
22
19
19
3
3
1
1
10
10
5
5
4
4
2
2
1
1
69
67-
XVIII
2006-07
Proposed Approved
1
1
1
4
1
23 —
41 0
2006-2007
Proposed Approved
1
2
1
0
1
5
0
2006-2007
Proposed Approved
1\
7/l
23
24
3
1
10
7
4
2
0
82 0
06/20/06
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2006-2007
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
ESTIMATED RESOURCES
$18,353,220
$20,445,555
$20,763,872
$20,244,610
APPROPRIATIONS
13,862,029
18,958,670
17,881,429
19,452,010
Excess Resources over Appropriations
$4,491,191
1,486,885
$2,882,443
$792,600
Fund Balance Reserves @ Beg of Year
22,663,502
25,935,639
25,935,639
27,037,782
Available Resources
27,154,693
27,422,524
28,818,082
27,830,382
Uses of Fund Balance Reserves:
Economic Development
395,503
1,485,300
1,485,300
715,850
Transfer out - CIP Fund
823,551
1,087,900
295,000
2,613,750
Estimated Fd Bal Reserves @ 06130
25,935,639
24,849,324
27,037,782
24,500,782
06/20/06
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 06-07
Street Improvement Projects
Grand Ave BIB - Phase II, Montefino to Rolling Knoll
Grand Ave BIB - Phase III, Rolling Knoll to E. City Limit
Slurry Seal/Overlay - Area 2
Slurry Seal/Overlay - Area 3
Prospectors Rd - Sunset Crossing to Gldn Spgs
Washington St. Cul -De -Sac
Arterial Slurry Seal - Zone 1
Total - Street Improvement Projects
Total Cost
$1,680,000
1, 650, 000
650,000
750,000
450,000
100,000
300A0
$5,580,000
06/20106
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 06-07
Traffic Management /Safety Projects Total Cost
Brea Cyn Cutoff @ SB 57 On/Off Ramp $250,000
Neighborhood Traffic Management Mitigations 125 000
B Blvd/Golden Sprgs Modifications 120,000
BCR/Golden Sprgs Modifications 120,000
Traffic Signal - Golden Springs @Racquet Club 1657000
Interconnect Links 500 000
Tr Calming - Prospectors Rd(SS Xng & Gdn S
pgs) & 250,000
Sunset Xing Rd (DB Blvd & Prospector)
Total - Traffic Mgt./Safety Projects $11530,000
06/20/06
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 06-07
Parks and Recreation Improvements
Sycamore Cyn Pk -ADA Retrofit Phase III
Pantera Park Storerooms, Restrooms &Drink Ftn
Paul C. Grow ADA Retro -Construction
Trail Access -DBC/Clear Creek @Steep Canyon
DBC -Emergency Generator
Batting Cages -Peterson & Pantera Parks
Total - Parks & Recreation Improvements
Total Cost
$845,000
256,800
101,831
140,000
147,500
149,650
$176401781
06/20/06
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 06-07
Miscellaneous Improvements
Landscape Imp - Fallowfield
Parkway/Landscape Imp - Prospectors/Sunset Xing
Lorbeer Ball Field
School Area Curb Ramp Installation
Site XR - Brea Canyon Rd/DB Blvd
Landscape/Drainage Imp - Gold Rush East of DBB
Total Miscellaneous Improvements
FY 06-07 CIP Projects Grand Total
Total Cost
$165,000
131,150
750,000
201,258
907000
150,000
$1,487,408
$10,238,189
06,20M
ESTIMATED RESOURCES
APPROPRIATIONS
Excess Resources over Appropriations
Fund Balance Reserves @ Beg of Year
Available Resources
Uses of Fund Balance Reserves:
Economic Development
Transfer out - CIP Fund
Estimated Fd Bal Reserves @ 06130
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2006-2007
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
$18,353,220
$20,445,555
$20,763,872
$20,244,610
13,862,029
18,958,670
17,881,429
19,452,010
$4,491,191
1,486,885
$2,882,443
$792,600
22,663,502
25,935,639
25,935,639
27,037,782
27,154,693
27,422,524
28,818,082
27,830,382
395,503
1,485,300
1,485,300
715,850
823,551
1,087,900
295,000
2,613,750
25,935,639
24,849,324
27,037,782
24,500,782
06120106
City Manager's Draft
ANNUAL BUDGET
FISCAL YEAR 2006-2007
CAROL HERRERA BOB ZIRBES
Mayor Mayor Pro Tem
WEN CHANG JACK TANAKA
Council Member Council Member
LINDA C. LOWRY
City Manager
STEVE TYE
Council Member
CITY OF DIAMOND BAR
06/20/06
CITY OF DIAMOND BAR
FY06-07 BUDGET SUMMARY
ALL FUNDS
City of Diamond Bar
Fiscal Year 2006-2007 Budget
Resources
Estimated FB
Uses
Estimated FB
Fund #
001
Fund Title
Genera! Fund
Reserves @
06/30/06
Revenues
Transfers In
Total
Resources
Expenditures
Transfers Out
Reserves @
06/30/07
011
Com Organization Support Fund
27,037,782
18,045,710
1,483,050
46,566,542
19,108,660
2,957,100
24,500,782
111
Gas Tax Fund
0
791,698
1,102,500
20,000
20,000
1,894, i 98
20,000
0
112
Prop A - Transit Fund
930,106
1,599,500
2,529,606
1,368,405
1, 755,350
138,848
113
Prop C - Transit Fund
7$4,595
790,500
1,575,095
1,161,201
114
Transportation Efficiency Act Fd
0
1,703,845
914,000
661,095
115
integrated Waste Mgt Fund
g 9
421,283
277,000
1,703,845
698,283
i ,703,$45
0
117
Traffic Congestion Relief Fd
253,000
2,000
372,050
185,000
141,233
118
Air Quality Improvement Fd
79,577
73,000
255,000
255,000
0
119
Bike and Pedestrian Paths (TD) Fd
0
84,755
184,755
81,700
70,000
877
122
Park Fees (Quimby) Fd
0
68,250
84,755
84 755
0
123
Prop A - Safe Neighborhood Pies Fd
0
848,000
68,250
0
68,250
124
Park & Facility Development Fd
1,950,300
50,000
848,OOD
2,000,300
848,000
0
125
Community Dev Block Grant Fd
0
522,128
1,016,450
983,850
126
Citizens Option for Public Sfty Fd
87,734
104,000
522,128
219,039
303,089
0
127
Narcotics Asset Forfeiture Fund
329,845
28,000
191,734
357,845
7,700
180,300
3,734
128
CA Law Enforcement E Fund
4
74,388
2,000
25,000
332,845
138
Landscape Maint Dist - 38
73,445
271,215
76,388
15,000
61,388
139
Landscape Maint Dist - 39
127,593
167,190
344,660
343,350
0
1,310
141
Landscape Maint Dist - 41
112,487
126,157
294.783
238,644
265,480
29,303
250
Capital Improvement Project Fd
0
1,791,700
8,446,489
10,238,189
183,290
10,238,189
55,354
510
520
Self Insurance Fund
Vehicle Replacement Fund
p
1,740,573
43,000
200,000
1,983,573
210,000
0
1,773,573
530
Computer Equipment Repl Fd
151,163
95,000
5,000
1,500
23,350
179,513
33,350
146,163
100,000
196,500
0
196,500
Grant! Totals
$35,040,569 $27,706,950 $10,272,889 $73,020,408 $32,491,213 $10,272,889 $30,256,306
06/20/06
GENERAL FUND
BUDGET
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2006-2007
06/20/06
7
FY2004-05
FY 2005-06
FY 2005.06
FY 2006-07
ESTIMATED RESOURCES
_ Actuals
Adjusted Budget
Projected
Proposed
Property Taxes
Other Taxes
$3,162,832
$3,179,000
$3,393,000
$3,315,000
State Subventions
5,352,053
4,219,296
5,382,700
5,702,100
6,085,000
From Other Agencies
721,921
3,872,505
3,871,993
3,871,525
Fines and Forfeitures
713,201
349,140
547,469
70,DD0
Current Services Charges
1,732,556
706,000
2,445,260
555,ODD
617,500
Use of Money & Property
965,598
1,087,200
2,262,260
2,803,785
Transfers -In Other Funds
1,090,2631'282'900
1,391,700
1,141,000
PFA - Lease Payment Account
0
1,259,000
1,483,050
Economic Dev. Fd Bal Reserves
395,500
546,750
546,750
0
Total Estimated Resources
$18,353,220
1,485,300
$20,445,555
1,485,300
715,850
$20,763,872
$2D,244,610
APPROPRIATIONS
City Council
City Attorney
$125,010
$168,500
$163,416
$171,600
City Manager/City Clerk
65,302
770,844
90,000
97,000
165,000
Finance
332,346
939,350
400,550
839,806
936,140
Human Resources
237,980
226,959
348,821
420,300
Information systems
511,315
676,171
169'882
241,415
General Government
887,541
1,633, 260
666,885
1,268,590
Public Information
343,059
486,450
1,578,610
1,632,640
Law Enforcement
4,328,957
4,809,000
428,763
4,628,700
577,790
Volunteer Patrol
5,626
13,300
4,987,000
Fire
Animal Control
7,359
7,500
8,910
7,359
9'250
40,900
Emergency Preparedness
86,958
31,066
94,000
87,000
112,500
Community Dev.IPlanning
497,735
73,8D0
793,250
33,566
43,290
Building & Safety
447,033
718,950
784,850
916,630
Neighborhood Improvement
236,768
281,850
718,950
482,600
Economic Development
227,305
1,485,300
281,850
356,500
Community Services Admin
348,161
1,337,300
715,850
Diamond Bar Center - Oper.
613,756
407,950
412,600
470,760
Park Operations
639,580
753,180
625,470
752,340
884,730
Recreation
Public Works - Admin
1,149 317
1,418, 657
569,310
1,349, 062
730,510
1,503, 055
Engineering
326,490
372,244
757,194
714,225
647,890
Road Maintenance
813,167
348,451
1,104,150
288,601
316,150
Landscape Maintenance
205,016
360,990
985,100
1,135,750
Transfer -Out Other Funds
252,094
284,438
339,085
341,820
Tota! Appropriations
13,862,029
18,958,670
289,438
343,350
17,881,429
19,452,010
Excess Resources over Appropriations
$4,491,191
Fund Balance Reserves Be of Year
9
22,663,502
1,486,885
$2,882,443
Available Resources
27,154,693
25,935,639
25,935,639
,037,600
27,,037,7$2
27,422,524
28,818,082
27,830,382
Uses of Fund Balance Reserves:
Economic Development
Transfer out - CIP Fund
395,503
1,485,300
1,485,300
715'850
Estimated Fd Bal Reserves 06!30
823,551
25,935,639
1,087,900
295,000
2,613,750
24,849,324
27,037,782
24,500,782
06/20/06
7
GENERAL FUND
REVENUE
SUMMARY
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2006-2007
FY2004-05
FY 2005-06
FY 2005-06
Pro006-0
Actuals Adjusted Budget
Projected
Property Taxes
2,654,490
2,882,000
2,890,000
2,900,0 00
30010 Current Secured
157,876
16 2, 000
170 , 000
180,000
30020 Current Unsecured
291,111
80,000
200,000
150,000
30050 Supplemental Roll
42 950
30,000
100,000
50,000
30100 Prior Year Property Tax
9 296
10,000
15,000
15,000
30200 Misc, Property Taxes
7 109
15,000
18,000
20,000
30250 Interest Penalties & Delinquencies
3,162,832
3 179,000
8,393,000
3,315,000
Total Property Taxes
Other Taxes
2,645,096
2,608,300
2,813,700
3,000,000
31010 Sales Tax
31011 Sales Tax Compensation Fund
634,512
774,400
774,400
704,000
1,000,000
700,000
31200 Transient Occupancy Tax
717,879
941,319
640,000
960,000
960,000
960,000
31210 Franchise Tax
413,247
400,000
450,000
425,000
31250 Property Transfer Tax
5,352,053
5,382,700
5,702,100
b,085,000
Total Other Taxes
Subventions - State:
34,497
30,000
30,000
30,000
31340 Homeowners Exemption
1 386,206
370,000
370,000
370,000
31700 Motor Vehicle in Lieu {VLF}
3,195,280
3,867,980
3, $B7,9B8
3,868,000
31701 VLF - Property Tax in Lieu
786
2,000
1,500
1,000
31800 Off Highway Tax
1397,473}
(397,475)
(397,475)
(397,475)
31885 ERAF III Revenue
4,219,296
3,872,505
3,871,993
3,871,525
Total Subventions -State
From Other Agencies
12,628
12,100
13,295
10,000
31620 FEMA Revenue
34,293
980
0
31625 Fed Homeland Security Grant
101,040
79,200
50,000
31632 Fed - Education Grant
11,000
228,994
10,000
31635 Fed Grants -
31900 Intergovt Revenue Other Cities
675,000
225,000
225,000
547,469
0
70,000
Total From Other Agencies
721,921
349,140
Fines & Forfeitures
443,996
430,000
350,000
390,000
32150 Vehicle Code Fines
26,093
30,000
25,000
22,000
32200 General Fines
1,000
500
32210 Municipal Code Fines
227,032
230,000
165,000
165,000
32230 Parking Fines
16,080
15,000
15,000
15,000
32250 Vehicle Impound Fees
25,000
32270 False Alarm Fees
713,201
706,000
555,000
617,500
Total Fines & Forfeitures
Current Service Charges:
Building Fee5:
295,884
465,270
485,270
350,000
25,000
34110 Building Permits
29,626
42,440
42,440
30,000
34120 Plumbing Permits
41,570
67 900
67,900
20,000
34130 Electrical Permits
14,079
30,190
30,190
60,000
34140 Mechanical Permits
48,451
57,520
57,520
34200 Permit Issuance Fee
16,453
14,580
14,580
11,000
34250 Inspection Fees
297,621
500,370
500,370
250,000
34300 Plan Check Fees
3,200
4,200
4,200
4,200
34310 Plan Retention Fee
(109)
200
200
200
34350 SMIP Fees
Sub -Total
746,775
1,202,670
1,202,670
750,400
06120106
10
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2006-2007
11 06/20/06
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
Planning
Fees:
34410
Environmental Fees
34430
Current Planning Fees
111,203
100,000
100,000
0
100000
34500
Miscellaneous Planning Permits
,
34550
Developer Fee
779
0
0
34560
Business Registration Fees
10,000
10,000
300,000
10,000
Sub -Tota[
111,982
110,000
110,000
410,000
Engineering
Fees;
34610
Engr - Plan Check Fees
37,978
130,000
80,000
100,000
34620
Engr- Permit Issuance Fee
5,658
5,000
3,000
5,000
34630
Engr - Encroachment Fees
3,631
8,000
7,000
8,000
34640
Engr - Inspections Fees
30,452
80,000
80,000
80,000
34650
Soils]Misc Engineering Fees
73,997
40,000
30,000
50,000
34660
Traffic Mitigation - Engineering
4,354
100,000
704,000
34665
Industrial Waste Fees
7,888
20,000
20,000
Sub -Total
163,958
383,000
200,000
967,000
Recreation Fees:
34720
Community Activities
36,610
58,490
58,490
64,630
34730
Senior Activities
34,243
48,380
48,380
52,380
34740
Athletics
111,753
108,890
108,890
109,150
34760
Fee Programs
157,765
190,370
190,370
200,225
34780
Contract Classes
279,980
273,460
273,460
250,000
34800
Special Event Fees
89,490
70,000
70,000
0
Sub -Total
709,841
749,590
749,590
676,385
Total Current Service Charges
1,732,556
2,445,260
2,262,260
2,803,785
Use of Money and Property:
36100
Investment Earnings
484,858
550,000
600,000
625,000
36600
Returned Check Charges
4,064
1,000
1,000
1,000
36610
Rents 8 Concessions
437,247
37,200
35,000
103,900
36615
DB Center Rental
444,000
450,000
500,000
36620
Heritage Pk Bldg Rental
16,000
16,000
16,000
36625
Parks & Fields Rental
10,000
10,000
10,000
36630
Sale of Fixed Assets
36640
City Store Sales
675
1,000
0
1,000
36650
Sale of Printed Material
5,534
7,000
4,000
0
5,000
36660
Donations
8,714
500
0
36800
Property Damage - Pub Wks
16,589
15,000
15,000
15,000
36810
Property Damage - Parks
5,000
10,000
5,000
36900
Miscellaneous Revenue
7,917
500
1,000
Total Use of Money and Property
965,598
1,087,200
1,141,000
1,282,900
Transfers In -Other
Funds:
39111
Transfer In - Gas Tax Fund
966,999
932,800
835,100
985,750
39113
Transfer In - Prop C Fund
9,000
9,000
9,000
39115
Transfer In - Int. Waste Mgt. Fd
185,000
150,000
185,000
39118
Transfer In - AB2766
7,800
7,800
7,800
70,000
39123
Transfer [n - Safe Parks
59,400
59,400
53,000
39125
Transfer In - CDBG Fund
15,000
15,000
0
39126
Transfer In - COPS Fund
115,464
182,700
182,700
180,300
Total Transfers In -Other Funds
1,090,263
1,391,700
1,259,000
1,483,050
11 06/20/06
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2006-2007
FY 2006-07
FY 2005-06
FY2004-05 FY 2005-06 Proposed
Actuals Adjusted Budget Projected 0
546,750
PFA - Lease Payment Account Balance
546,750
Economic Dev. Fund Balance Reserves 395,500 1,485,300 1,485,300 715,850
Economic Development
GENERAL FUND TOTAL $18,353,220 $20,445,555 $20,763,872 $20,244,610
06120!06
12
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $20,244,610
PROPERTY TAXES 3,315,000
Current Secured (30010)
Estimates plus 5% increase (9.96% per
County estimates)
Current Unsecured (30020)
Historical
Supplemental Roll (30050
Historical
Amount Budgeted: 2,900,000
Amount Budgeted: 180,000
180,000
Amount Budgeted: 150,000
150,000
Prior Year Property Tax (30100) Amount Budgeted: 50,000
Historical 50,000
Misc. Property Taxes (30200) Amount Budgeted: 15,000
Historical 15,000
Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000
Historical 20,000
OTHER TAXES 6,085,000
Sales Tax (31010) Amount Budgeted: 3,000,000
Based on HDI. projections (including Target
Store) 3,000,000
Sales Tax Compensation Fund (31011) Amount Budgeted:
25% of Sales Tax Budget - to be received
periodically from the State assuming State
backfills the revenue as promised. .
Transient Occupancy Tax (31200)
Based on current yr - annualized
Franchise Tax (31210)
Based on current year revenues
Property Transfer Tax (31
Historical
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
1,000,000
1,000,000
700,000
700,000
960,000
960,000
425,000
42 5, 000
SUBVENTIONS - STATE 3,871,525
Homeowners Exemption (31340) Amount Budgeted: 30,000
Historical 30,000
Motor Vehicle in Lieu (31700) Amount Budgeted: 370,000
Based on estimated $6.30 per capita (59,487) 370,000
VLF Property Tx in Lieu (31701) Amount Budgeted: 3,868,000
Based on FY05-06 3,868,000
13 06/20/06
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY06-07
Page 2
nnn
Off Highway Tax (31800)
Amount Budgeted:
1,004
Based on FY05-06
ERAF lil Shift (31885)
Amount Budgeted:
(397,475)
(397,475)
Based on FY05-06
70,000
FROM OTHER AGENCIES
Amount Budgeted:
10,000
FEMA Revenue (31620)
10,000
Based on estimates
Federal Homeland Sec Grant (31625)
Amount Budgeted:
0
Based on estimates
Federal Education Grant (31632}
Amount Budgeted:
50,000
50,000
Based on estimates
Federal Grants (HUD) (31635)
Amount Budgeted:
10,000
10,000
Based on estimates
Sale of Prop A Transit -Other Cities (31900)
Amount Budgeted:
0
FINES & FORFEITURtb
Traffic Fines (32150)
Based on current year
General Fines (32200)
Based on current year
Municipal Code Fines 53221
Parking Fines (32230)
Based on current year
Vehicle Impound Fees (32250)
False Alarm Fees (32270)
617,500
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
390,000
390,000
22,000
22,000
500
500
4&c nnn
Amount Budgeted:
165,000
c nnn
Amount Budgeted: -I --
15,000
Amount Budgeted: 25,000
25,000
n
Graffiti Restitution 532350)
Amount Budgeted:
06/20/06
14
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY06-07
Page 3
CURRENT SERVICE CHARGES: 2,803,785
BUILDING FEES:
Building Permits (34110) Amount Budgeted: 350,000
Based on Est provided by D & J Engr
Plumbing Permits (34120) Amount Budgeted: 25,000
Based on Est provided by D & J Engr
Electrical Permits (34130)
Amount Budgeted:
30,000
Based on Est provided by D & J Engr
Mechanical Permits (34140)
Amount Budgeted:
20,000
Based on Est provided by D & J Engr
Permit Issuance Fee (34200)
Amount Budgeted:
60,000
Based on Est provided by D & J Engr
Inspection Fees (34250)
Amount Budgeted:
11,000
Based on Est provided by D & J Engr
Plan Check Fees (34300)
Amount Budgeted:
250,000
Based on Est provided by D & J Engr
Pian Retention Fee (34310) Amount Budgeted: 4,200
SMTP Fees (34350) Amount Budgeted: 200
Primarily remitted to State
PLANNING FEES:
Environmental Fees (34410) Amount Budgeted: 0
current Planning Fees (34430)
Amount Budgeted: 100,000
Miscellaneous Planning Permits (34500) Amount Budgeted: 0
Developer Fee (34550)
$10,000 per unit fee from Lewis/Brookfield
Amount Budgeted: 300,000
business Registration (34560) Amount Budgeted: 10,000
15 06/20/06
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY06-07
Page 4
ENGINEERING FEES: Amount Budgeted: 100,OOb
Engr -Plan Check Fees (34610)
Target/Brookfield, Crooked Creek Homes,
South Pointe/JCC SFR, CHIC,
TM 53670 (Yeh), TM 53430 (Cheung} Amount Budgeted: 5,000
Engr - Permit Issuance Fee (34620)
n nnA
Engr -Encroachment Fees (34630)
Amount Budgeted: "
on nnn
Engr - Inspections Fees (34640)
Amount Budgeted:
Target/Brookfield, Banning Way Office, etc.
an nnn
Eng SoilslMisc Engineering Fees (34650) Amount Budgeted:
nnn
Traffic Mitigation -Engineering (34660)
Amount Budgeted:
Target/Brookfield
Industrial Waste Fees
RECREATION FEES
Community Activities (34720)
City Birthday Party
Haunted HouselFal! Festival
Sunday at the Center Art Show
Easter Egg Hunt
Adult Excursions
Teen Dance
Winter Snowfest
Senior Activities (34730)
Senior Excursions
Senior Activities
Athletics (34740)
Youth Baseball
One Pitch Softball Tournament
Youth Soccer
Youth Basketball
Adult Volleyball
Adult Basketball
Fee Programs (34760)
Day Camp
Tiny Tots
Contract Classes (34
Contract Classes
nn nnn
Amount Budgeted:
Amount Budgeted: 64,630
18,375
4,000
2,750
75
27,360
3,700
8,370
52,380
Amount Budgeted:
38,880
13,500
nn d an
Amount Budgeted: --
14,740
400
10,890
33,680
4,800
44,640
Amount Budgeted: 200,225
97,055
103,170
ncn nnn
Amount Budgeted:
16
250,000 ~V '
06/20/06
Special Event Fees
Calvary Chapel - Sheriff
CITY OF DIAMOND BAR
GENERAL. FUND REVENUE
BUDGET DISCUSSION
FY06-07
Page 5
Amount Budgeted:
0
USE OF MONEY AND PROPERTY 1,282,900
Interest Earnings (36100) Amount Budgeted: 625,000
Interest Yields rising 625,000
Returned Check Charges (36600) Amount Budgeted: 1,000
1,000
Rents & Concessions (36610) Amount Budgeted: 103,900
Soda Machine Contract -- Parks 9,000
Cell Site Contract -- Peterson Park 12,900
Cell Site Contract -- Eastgate Road Access 10,000
Cell Site Contract -- Summit Ridge Park (9 months) 72,000
Diamond Bar Center Rental (36615) Amount Budgeted: 500,000
Diamond Bar Center Rental 500,000
eritage Park Bldg Rental (36620)
Heritage Park Community Center Rental
Parks & Fields Rental (36625)
Pantera Park Activity Room Rental
Non Resident Picnic Reservations
Ball Field Rental
Amount Budgeted: 16,000
16,000
Amount Budgeted: 10,000
5,700
450
3,850
Sale of Fixed Assets (36630) Amount Budgeted: 1,000
1,000
Sale of Promotional Items
Sale of Printed Material (36650)
Donations (36660)
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
0
5,000
5,000
0
rroperty uamage - Pub Wks (36800) Amount Budgeted: 15,000
15,000
vroperty uamage - Parks (36810) Amount Budgeted: 5,000
5,000
Miscellaneous Revenue (36900) Amount Budgeted: 1,000
1,000
17
06/20/06
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY06-07
Page 6
TRANSFERS IN - OTHER FUND5
Transfer In -Gas Tax Fund (39111)
Utilities (001-5510-42126)
Road Maintenance (001-5554-XXXX) less
street sweeping & storm drainage, and Pub
Wks Utilities (001-5510-42125)
Transfer In - Prop C Fund (39113)
Administration of Prop C Signal Projects
Transfer In - Int. Waste Mgt Fd (39115)
Street Sweeping (001-5554-45501)
Storm Drainage (001-5554-45512)
Transfer In - CDBG Fd (39125)
Transfer In -COPS Fund (39126)
290-D Team
Sp Svcs - Bike Patrol, Schl Enf, Tr CkPts
Law Enforcement Technician Position
Transfer In - AB 2766 (AwMD) Fund (39118)
Development Svcs - Software
Transfer In -Safe Parks Fund (39123)
Youth Master Plan Implementation
Personnel (Rec Specialist - .75)
PFA - Lease Payment Account
Remaining Bond Proceeds Reserved for
interest Payment
Economic De v Fd Balance Reserves
Economic Development Expenditures
A AQ -1 nrin
Amount Budgeted: 985,750
35,000
950,750
Amount Budgeted: 9,000
9,000
r,c nnn
Amount Budgeted: "
165,000
20,000
Amount Budgeted: 0
A
on,inn
Amount Budgeted:
128,000
40,000
12,300
�n nnn
70,000
Amount Budgeted: 53,000
53,000
0 0
Amount Budgeted: 715,850 715,850
715,850
M
06/20!06
EXPENDITURE DETAIL
i
SECTION &
DEPARTMENT
19
CITY OF DIAMOND BAR
CITY OF DIAMOND BAR
Department - Legislative
• City Council
• City Attorney
• City Manager/City Clerk
23
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
LEGISLATIVE SERVICES
FY 2006-2007
Organization #: 001-4010 through 001-4040
DEPARTMENTINCLUDES:
City Council
City Attorney
City Manager/City Clerk's Office
City
13.
LEGISLATIVE
City Attomey
13.0%
$171,600
165,000
936,140
City MgrlCity Cleric's Office
78.3%
Total Department Expenditures - $1,272,740
25 06/20/06
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
602,280
764,300
764,300
747,500
SUPPLIES
2,439
5,550
4,300
6,250
OPERATING EXPENDITURES
173,576
181,400
148,051
197,890
PROFESSIONAL SERVICES
180,520
243,000
182,000
318,600
CAPITAL OUTLAY
1,778
3,600
1,571
2,500
DEPARTMENT TOTAL
$960,593
$1,197,850
$1,100,222
$1,272,740
DEPARTMENTINCLUDES:
City Council
City Attorney
City Manager/City Clerk's Office
City
13.
LEGISLATIVE
City Attomey
13.0%
$171,600
165,000
936,140
City MgrlCity Cleric's Office
78.3%
Total Department Expenditures - $1,272,740
25 06/20/06
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
PERSONNEL SERVICES
40010
Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
4,900
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
TOTAL SUPPLIES
DEPARTMENT: Legislative
DIVISION: City Council
ORGANIZATION #: 001-4010
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted BudgetProjected
240
1
Proposed
41,724
47,000
47,000
44,800
1,719
4,450
4,450
4,900
6,296
8,550
8,550
8.100
109
400
400
400
200
300
300
300
858
950
950
950
40,435
53,550
53,550
54,000
91,141
115,200
115,200
113,450
55
1,750
1,000
1,750
55
1,750
1,000
1,750
OPERATING EXPENDITURES
666
42110 Printing
240
1
500
500
500
42112 Photography
2,16688
2,700
2,500
2,700
42125 Telephone
42130 Rentai/Lease of Equipment
1 784
2,700
2,000
300
2,700
300
42315 Membership & Dues
50
300
100
0
200
42320 Publications
95
2,021
1,500
4,500
4,000
42325 Meetings
14,001
25,000
20,000
25,000
42330 Travel -Conferences
13,25fl
15,750
15,750
18,000
42335 Travel -Mileage & Auto Allow
3,000
1,000
3,000
42340 Education & Training
95
33,814
51,550
47,216
56,400
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
0
44000 Professional Services
0
0
0
0
TOTAL PROF SVCS
168,500
163,416
171,600
125,010
DIVISION TOTAL
06/20/06
26
CITY OF DIAMOND BAR
CITY COUNCIL (001-4010)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
City Council Members ($746/mo)
$171,600
Amount Budgeted:
5.00 CC
113,450
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,750
Misc Office Supplies 1,750
OPERATING EXPENDITURES
Photography (42112) Amount Budgeted: 500
Council Photos - 500
Telephone (42125) Amount Budgeted: 2,700
Cell Phones (5@ $45/mo plus minutes) 2,700
Rental/Lease of Equipment (42130) Amount Budgeted: 2,700
Cable Modem (5 @ 45/mo) 2,700
Membership & Dues (42315) Amount Budgeted: 300
ICSC 300
CEWAER
Publications (42320) Amount Budgeted: 200
CALPEEK 100
Misc 100
Meetings (42325) Amount Budgeted: 4,000
League, Chamber, Misc 4,000
Travel -Conferences (42330) Amount Budgeted: 25,000
League, CCCA, Natl League, SCAG, 25,000
Misc Sacramento trips, etc.
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000
Auto Allowance - 300/mo X 5 18,000
Education & Training (42340) Amount Budgeted: 3,000
CC/CM Team Training - League 3,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
27
06/20/06
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT: Legislative
DIVISION: City Attorney
ORGANIZATION #: 001-4020
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
PROFESSIONAL SERVICES
44020 Prof Svcs - General Legal 61,898 65,000 80,000 75,000
44021 Prof Svcs - Special Legal 3,404 25,000 17,000 90,000
TOTAL PROF SVCS 65,302 90,000 97,000 165,000
DIVISION TOTAL
65,302
28
90,000 97,000 1oa,uuu
06/20/06
TOTAL BUDGEI
CITY OF DIAMOND BAR
CITY ATTORNEY (001-4020)
BUDGET DISCUSSION
FY06-07
$165,000
PROFESSIONAL SERVICES
General Legal Svcs (40020) Amount Budgeted: 75,000
City Attorney 75,000
Special Legal Svcs (40021) Amount Budgeted: 90,000
Special Litigations 40,000
Muni Code 50,000
CITY OF DIAMOND BAR DEPARTMENT,
#: OQ1-4030T: Legislative
ESTIMATED EXPENDITURES DIVISION: City Manager/Clerk
FY 2006-2007 ORGANIZATI
06/20/06
30
FY2004-05
FY 2005-06
FY 2005-06
rY zuud-Ur
Actuals Adjusted Budget
Projected
Pro osed
PERSONNEL SERVICES
390,238
476,350
476,350
462,500
40010
Salaries
1,310
1,000
1,000
40020
Over -Time Wages
4,189
5,500
5,500
6,000
40070
City Paid Benefits
58,623
86,500
86,500
83,500
40080
Retirement
799
5,480
5,480
6,400
40083
Worker's Comp. Exp.
2,507
2,920
2,920
2,850
40084
Short/Long Term Disability
5,746
6,950
6,950
6,800
40085
Medicare
47,727
64,400
64,400
65,000
40090
Benefit Allotment
511,139
649,100
649,100
634,050
TOTALPERSONNEL
SUPPLIES,2,500
2012
3,000
3,000
41200
Operating Supplies
31 Z
800
800
1,500
41300
Small Tools & Equipment
2,384
3,800
3,300
4,500
TOTAL SUPPLIES
OPERATING EXPENDITURES
0
42110
Printing
0
3,978
15,000
10,000
15,000
42115
Advertising
1,562
1,500
1,500
1,500
42125
Telephone
312
750
750
42200
Equipment Maintenance
5,588
4,000
5,200
5,500
42315
Membership & Dues
3,133
3,000
3,500
3,000
42320
Publications
3,545
3,000
4,500
3,500
42325
Meetings
22,327
25,000
16,000
25,000
42330
Travel -Conferences
6,642
6,600
7,500
91240
42335
Travel -Mileage & Auto Allow
13,730
6,000
6,000
8,000
42340
Education & Training
78,945
65,000
46,635
70,000
42390
Elections
139,762
129,850
100,835
141,490
TOTAL OPERATING EXP.
PROFESSIONAL
SERVICES
115,218
153,000
85,000
153,600
44000
Professional Services
115,218
153,000
85,000
153,600
TOTAL PROF SVCS
CAPITAL OUTLAY
563
600
571
46230
Computer Equip -Hardware
1,778
3,000
11000
2,500
46235
Computer Equip -Software
2,341
3,600
1,571
2,500
TOTAL CAPITAL OUTLAY
770,844
939,350
839,806
936,140
DIVISION TOTAL
06/20/06
30
CITY OF DIAMOND BAR
CITY MANAGER / CLERK (001-4030)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $936,140
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 634,050
City Manager
1.00 FT
Asst. City Manager
0.60 FT
City Clerk
1.00 FT
Senior Admin Assistant
1.00 FT
Senior Management Analyst
1.00 FT
Office Assistant II
1.50 FT
6.10 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 3,000
Misc Office Supplies 3,000
Includes purchase of additional minute,
resolution, ordinance books and paper
Small Tools & Equipment (41300) Amount Budgeted: 1,500
Misc Small Tools 1,500
FAX Machine
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: 15,000
Public hearing notices 15,000
(doesn't include LLADs)
i eiepnone (4z i15)
Cell phones
Equipment Maintenance (42200)
Misc
Membership & Dues (42315)
ICMA (2) CM/ACM
SCAN NATOA (2) ACM/CM
MMASC (3) ACM/SRMA
SGVCMA
ECSC (1) CM
SGVACM
MISAC
CCAC, IIMC, Natl Notary Assn, Natl
Parliamentarians
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
1,500
1,500
750
750
5,500
31 06/20/06
CITY OF DIAMOND BAR
CITY MANAGER 1 CLERK (001-4030)
BUDGET DISCUSSION
FY06-07
Page 2
Amount Budgeted: 3,000
Publications (42320) 3,000
Cable TV Publications, CA Public Sector
Directory, various
City Attorney's Handbook from LOCC
West Code Updates
Meetings (42325)
Various
Travel -Conferences (42330)
Includes travel for City Mgr, ACM, SRMA
League, MMASC, CCCA, ICMA,ICSC, etc
League Election Conf-Monterey, CCAC
Annl Conf., City Clerk's Ann1 Conf
Amount Budgeted: 3,500
3,500
Amount Budgeted: 25,000
25,000
PROFESSIONAL_ SERVICES Amount Budgeted:
Amount Budgeted: 9,240
Travel -Mileage & Auto Allow (42335)
Misc Mileage Reimbursements
4,800
CM Auto Allowance ($4001mo)
3,000
ACM Auto Allowance ($2501mo)
1,440
City Clerk Auto Allow ($1201mo)
Lobbying Svcs - Gonzaives $3,0001mo
Education &Training (42340)
Amount Budgeted: 8,000
Misc including Tuition Reimb
3,000
3,000
CM Education Allowance
2,000
Westbrook Training - Clerk
Cable TV Franchise Svcs
Elections (42390)
Amount Budgeted: 70,000
70,000
Special Election
PROFESSIONAL_ SERVICES Amount Budgeted:
153,600
Professional Services (44000)
2,000
Temp Services - Vacation Exec Asst
3,100
Min Sec Svcs - WCCA, THCA
25,000
Minute Secretary - City Council Minutes
36,000
Lobbying Svcs - Gonzaives $3,0001mo
0
Contract Election Consultant
15,000
Municode Supplement
12,500
Temp Svcs
40,000
Cable TV Franchise Svcs
20,000
Misc
CAPITAL OUTLAY 2,500
Computer Equip -Software (46235) Amount Budgeted;
2,500
Misc
06/20/06
32
CITY OF DIAMOND BAR
Department - Admin. & Support
• Finance
• Human Resources
• Information Systems
• General Government
• Public Information
33
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Administration and Support
FY 2006-2007
Organization #: 001-4050 through 001-4095
DEPARTMENT INCLUDES:
Finance
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
1,268,590
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
$732,588
971,100
$913,050
$1,090,700
SUPPLIES
54,870
67,650
65,500
68,200
OPERATING EXPENDITURES
780,135
1,620,300
1,570,359
1,714,985
PROFESSIONAL SERVICES
465,584
489,541
401,194
577,300
CONTRACT SERVICES
21,609
38,413
28,413
39,750
CAPITAL OUTLAY
252,045
220,136
214,445
649,800
DEPARTMENT TOTAL
$2,306,831
3,407,140
$3,192,961
$4,140,735
DEPARTMENT INCLUDES:
Finance
$420,300
Human Resources
241,415
Information Systems
1,268,590
GeneraP Government
1,632,640
Public Information
577,790
ADMINISTRATION AND SUPPORT
Human Resources
Fir
V
Public
t
t
r
Info Systems
20.8%
35 06/20106
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT: Admin & Support
DIVISION: Finance
ORGANIZATION #: 001-4050
06120106
36
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
204,769
215,500
215,500
240,250
40010 Salaries
863
1,000
1,400
2 000
40020 Over -Time Wages
2,202
2,700
2,700
3,050
40070 City Paid Benefits
30 805
39,120
39,120
43,600
40080 Retirement
377
1,750
1,750
1,950
40083 Worker's Comp. Exp.
1,243
1,330
1,330
1,500
40084 Short/Long Term Disability
2,997
3,200
3,200
3,550
40085 Medicare
2$,605
31,200
31,200
33,050
40090 Benefit Allotment
271,861
295,$00
296,200
328,950
TOTAL PERSONNEL
SUPPLIES
990
1,200
800
1,000
41200 Operating Supplies
0
200
200
41300 Small Tools & Equipment
990
1,400
800
1,200
TOTAL SUPPLIES
OPERATING EXPENDITURES
1,700
1,300
1,500
42110 Printing
2,388
635
900
900
950
42315 Membership & Dues
134
200
200
42320 Publications
159
200
200
200
42325 Meetings
3,772
6,000
6,000
4,600
42330 Travel -Conferences
2 065
2,050
2,050
3,200
42335 Travel -Mileage & Auto Allow
18
1,000
1,000
2,000
42340 Education &Training
9,171
12,050
11,450
12,650
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
11,452
64,800
14,800
51,500
44000 professional Services
21,300
25,000
25,000
25,000
44010 Prof Svcs-Acctg & Auditing
0
0
44030 Prof Svcs -Data Processing
12,857
45 609
89,800
39,800
78,500
TOTAL PROF SVCS
CAPITAL OUTLAY
0
46200 Office Equipment
433
600
571
0
46220 Office Equip - Furniture
4 282
282
900
1,000
46230 Computer Equip - Hardware
1,500
571
1,000
4
DIVISION TOTAL
400,550
348,821
420,300
332,346
06120106
36
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 06.07
TOTAL BUDGET $420,200
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 328,850
Finance Director 0.90 FT
Senior Accountant 0,90 FT
Accounting Technician 1.30 FT
3.10 FT
SUPPLIES
Operating Supplies (41200)
Miscellaneous office supplies
Small Tools and Equipment (41300)
Miscellaneous
Amount Budgeted: 1,000
1,000
Amount Budgeted: 200
200
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,500
Printing of Forms & CAFR 300
Printing of Budget 800
Printing of Checks & Forms 400
Membership & Dues (42315)
GFOA
CSMFO
CMTA
Publications (42320)
FLSA Publications, GFOA Publications,
GASB Info
Amount Budgeted: 950
600
200
150
Amount Budgeted: 200
100
100
Meetings (42325) Amount Budgeted: 200
Misc - CSMFO, etc. 200
Travel -Conferences (42330) Amount Budgeted: 4,600
GFOA - Anaheim 1,000
CSMFO 1,600
Pentamation 2,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,200
Misc 200
Auto Alowance - Finance Director 3,000
37
06120/06
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 06-07
Page 2
Education & Train ing (42340)
Budgeted: d
Amount Buge
2,000
PERS Update, FLSA Updates, GASB34 Trng
2,000
PROFESSIONAL SERVICES
Amount Budgeted:
51,500
Professional Services (44000)
500
CAFR Info
1,000
Misc - Vacation Coverage
50,000
GASB 34 Valuation - Carry over
Prof Svcs-Acctg & Auditing (44010)
Amount Bud eted:
g
25,000
25,000
Audit Contract
Amount Budgeted:
0
Prof Svcs -Data Processing (44030 )
Pentamation Contract - In IS Div Budget
CAPITAL OUTLAY 0
Office Equipment (46200) Amount Budgeted:
0
Office Furniture (46220)
1,000
Computer Equipment - Hardware (46230) Amount Budgeted: 1,000
Misc Equip for Finance Staff
06120/06
38
CITY OF DIAMOND BAR DEPARTMENT. Admin & Support
ESTIMATED EXPENDITURES DIVISION: Human Resources
FY 2006-2007 ORGANIZATION 4: 001-4060
DIVISION TOTAL 237,980 226,959 169,882 241,415
39 06/20/06
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL
SERVICES
40010
Salaries
73,206
82,150
82,150
94,600
40015
Bilingual Pay Differential
15,000
40070
City Paid Benefits
961
950
950
1,100
40080
Retirement
11,063
14,930
14,930
17,100
40083
Worker's Comp. Exp.
147
670
670
800
40084
Short/Long Term Disability
448
520
520
600
40085
Medicare
1,044
1,230
1,230
1,400
40090
Benefit Allotment
10,352
11,250
11,250
11,900
40093
Benefits Admininstration
902
1,000
1,000
1,100
40095
Employee Severance
71,830
45,000
7,500
50,000
TOTAL PERSONNEL
169,953
172,700
120,200
178,600
SUPPLIES
41200 .
Operating Supplies
1,058
500
1,000
200
41300
Small Tools & Equipment
603
41400
Promotional Supplies
1,034
5,000
5,000
2,000
TOTAL SUPPLIES
2,695
5,500
6,000
2,200
OPERATING EXPENDITURES
42110
Printing
61
400
42115
Advertising
1,719
2,359
2,300
2,000
42316
Membership & Dues
2,880
3,000
3,168
3,375
42320
Publications
188
300
200
300
42325
Meetings
1,332
2,000
1,500
2,000
42330
Travel -Conferences
2,815
4,500
4,000
4,500
42335
Travel-Mileage/Auto Allow
1,440
42340
Education & Training
9,691
3,000
1,500
7,000
42341
Employee Tuition Reimb
7,500
5,000
7,500
42345
Pre -Employment Screening
4,413
5,500
5,500
5,500
42346
Misc Employee Benefits
1,553
1,000
1,500
1,000
42347
Employee Recognition Prgm.
296
5,000
5,000
4,000
42348
Emp Computer Loan Pgm
0
TOTAL OPERATING EXP.
24,887
34,159
29,729
39,015
PROFESSIONAL
SERVICES
44000
Professional Services
38,588
9,600
9,500
17,600
44021
Prof Svcs - Special Legal
1,857
5,000
4,453
4,000
TOTAL PROF SVCS
40,445
14,600
13,953
21,600
DIVISION TOTAL 237,980 226,959 169,882 241,415
39 06/20/06
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $241,415
PERSONNEL SERVICES
Personnel (40010-40095) Amount Budgeted: 178,600
Asst. City Manager 0.10 FT
Human Resources Manager 1.00 FT
1.10 FT
Citywide Biligual Pay Differential - Alloc to Depts
Misc Admin Charges related to benefits 1,100
not allocated to departments (Health Ins)
Employee Severance Agreements 50,000
SUPPLIES
d
t
d
Bugee:
Operating Supplies (41200) Amount 200 200
Miscellaneous office supplies
Promotional items (41400) Amount Budgeted: 2,000
Employee Recognition Program -
certificates, plaques, watches, service pins, 2,000
pen sets, etc
OPERATING EXPENDITURES 400
Printing (42110) Amount Budgeted:
Personnel Rules & Regulations 200
200
Labor Law Posters
Advertising (42115) Amount Budgeted:
2,000
2,000
Employment Ads
d d: t
Membership &Dues (42315) Amount Bugee
3,375
50
MMASC
285
CALPELRA
Liebert Cassidy Whitmore - Employee
2,940
Relations Consortium
100
So, CA Labor Relations Consortium
Publications (42320)
FLSA Publications
Meetings (42325)
Quarterly Employee Breakfasts
Interview Panels
Amount Budgeted: 300
300
Amount Budgeted: 2,000
1,500
500
40
06/20/06
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY06-07
Page 2
Travel -Conferences (42330) Amount Budgeted: 4,500
CALPELRA Annual Conference 1,500
CalPERS Annual Conference 1,000
CJPIA Annual Risk Mgmt. Conference 1,000
Liebert Cassidy Whitmore Annual Conference 1,000
Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,440
Auto Allowance - HR Manager ($120/mo) 1,440
Education & Training (42340) Amount Budgeted: 7,000
Gen Staff Training (Computer,Harrassment,
Team Bldg etc) 7,000
Employee Tuition Reimbursement (42341)
Employee Tuition Reimb - $1500/yr
Pre-employment Screening (42345)
Pre-employment Physicals & PATs
Dept. of Justice Background (Live Scan)
Amount Budgeted: 7,500
7,500
Amount Budgeted: 5,500
3,000
2,500
Mise Employee Benefits (42346) - 1,000
Section 125 Benefits - Admin Charges 1,000
Employee Recognition Program (42347) Amount Budgeted: 4,000
Employee Appreciation Event 4,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 17,600
Consultant Services 5,000
Bilingual Pay Testing Svcs 600
Actuarial Svcs - GASB 45 Post Retirement;
Benefits
Prof Svcs -Special Legal (44021) Amount Budgeted:
Labor Attorney Services
12,000
4,000
4,000
41 06120106
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
=DEPARTMENT:Adminpports070
CONTRACT SERVICES
45000 Contract Services
TOTAL CONTRACT SVCS.
21,609
27,413
27,41
27,413 zu
27,413 2B
CAPITAL OUTLAY
430
FY2004-05
FY 2005-06
FY 2005-06
FY 2006.07
Office Equipment -Furniture
70,115
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
81,303
212, 400
204,350
222,850
40D10
Salaries
450
450
2,900
40020
Over -Time Wages
655
189,142
179,911
179,861
581,800
40030
Part-time Wages
11,032
1,107
2,450
2,450
2,450
40070
City Paid Benefits
11, 738
38,600
37,100
40,250
40080
Retirement
316
1,730
1,650
3,300
40083
Worker's Comp. Exp.
463
1,280
1,250
1,400
40084
Short/Long Term Disability
2,018
3,140
3,000
3,300
40085
Medicare
10,175
28,250
28,250
26,700
40090
Benefit Allotment
118,152
287,850
278,050
303,150
TOTALPERSONNEL
SUPPLIE=S5,433
10,500
10,600
6,600
41200
Operating Supplies
1,161
3,250
3,400
7,000
41300
Small Tools & Equipment
6,594
13,750
14,000
13,600
TOTAL SUPPLIES
OPERATING EXPENDITURES
1,779
4,140
4,140
5,000
42125
Telephone
19,680
73,610
73,610
143,650
42205
Computer Maintenance
430
450
335
1,100
42315
Membership & Dues
0
150
129
440
42320
Publications
1,295
486
486
2,200
42325
Meetings
3,333
6,772
7,222
8,000
42330
Travel -Conferences
1,220
1,848
1,848
4,200
42335
Travel -Mileage & Auto Allow
6,967
7,350
7,350
7,600
42340
Education & Training
34,704
94,806
95,120
172,190
TOTAL OPERATING EXP.
PROFESSIONAL
SERVICES
121,062
63,441
63,441
140,500
44000
Professional Services
20,052
9,000
9,000
29,100
44030
Prof Svcs -Data Processing
141,114
72,441
72,441
169,600
TOTAL PROF SVCS
CONTRACT SERVICES
45000 Contract Services
TOTAL CONTRACT SVCS.
21,609
27,413
27,41
27,413 zu
27,413 2B
CAPITAL OUTLAY
430
2,550
2,500
1,000
46220
Office Equipment -Furniture
70,115
117,096
117,096
183,300
46230
Computer Equip -Hardware
117 942
59,815
59,815
396,500
46235
Computer Equip -Software
450
450
1,000
46250
Misc Equipment
655
189,142
179,911
179,861
581,800
511,315
676,171
666,885
1,268,590
DIVISION TOTAL
06/20106
42
I U I AL. tiUUGET
PERSONNEL SERVICES
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 06-07
1,268,590
Personnel (40010-40093) Amount Budgeted: 303,150
Full Time:
Info Systems Director 0.80 FT
Network/GIS Engr 0.85 FT
IS Support Technician 0.85 FT
2.50 FT
SUPPLIES
Supplies (41200)
Office Supplies
Spare Keyboards, Mice & Cables, etc.
SDLT Tapes & Cleaning Tapes
Mixed Transfer Media
Small Tools & Equipment (41300)
Departmental Cable/Network Tools
GIS related tools & equipment
Spare Computer Parts
Printers (DBC & CH Replacements)
OPERATING EXPENDITURES
Amount Budgeted: 6,600
1,000
1,100
4,000
500
Amount Budgeted: 7,000
1,000
1,000
1,000
4,000
Telephone (42125) Amount Budgeted: 5,000
Toll-free Number 300
Cell[Wireless Network card for support (2) 1,700
Telephone System Support 3,000
Computer Maintenance (42205) Amount Budgeted: 143,650
Software Maintenance:
Departmental Applications
Finance - Pentamation - PLUS and GRS
27,300
Document Imaging - Fortis
11,000
Recreation -Vermont Systems RecTrac
4,500
Tele -Works (Info -to -Go)
7,975
Scala (DBTV3, Kiosk)
3,500
Pagemaker, Illustrator, Photoshop, etc.
1,500
Micro -paver, Mr. Sid, Time Tracker
575
City Clerk- FastTrack (ggone software)
400
CM/HR - Keystone Learning Systems
5,000
43
06/20/06
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 06-07
Page 2
E -Government 3,980
Verisign SSL certs (renewal 4 sites) 960
eEye (Secure ISS) (3 Sites) 200
Domain Dame Registration (4 domains) 2,100
ScanAlert 13,415
GIS Maintenance (ESRI, GeoPrise)
Telephone 750
MicroTel Software 650
MicroCall Software 500
Message on Hold Recordings
Network/Utilities
Microsoft Annual Enterprise Software Agreement
11,000
Inter -Tel System Software (PBX)
2 950
TracklT (Knowledge Base & Maint)
2,500
TracklT (Deploy)
500
320
eEye (IRIS)
200
Anixis (UAF)
200
GFI Languard
600
Disk Defragmentation (Workstations)
350
Spysweeper
Server and Desktop Imaging software
250
Winternals System Commander (node)
1,350
Veritas (Software Maint & Sup)
2,000
1,350
Diskeeper Maintenance (Servers)
1,250
Surf Control
325
Kiwi Log Software
Orion Solarwinds Engineer (w11yr Maint.)
1,300
400
Altima (NetZoom)
2,500
Win2Data - subscription
Hardware Maintenance: 700
Dell Equipment (Most have been replaced) 8,900
Cisco Equipment 14,500
Hewlett Packarad Tape librarys (3 years) 900
Hewlett Packard IP Console (Qty2)
Disaster Recovery 1 Data -Disk Recovery: 5,000
Contingency funds for Data/Disk Recovery
Membership and Dues (42315) Amount Budgeted:
650
MISAC (ACM, Dir, Network Engr.) 225
Computer Security Institute (1) 225
IEEE Computer Society (1)
44
1,100
06120/06
ravel-L,onrerences (4"1330) Amount Budgeted: 8,000
MISAC Annual Conference 1,500
Govt Technology Conference (Sacramento) 1,500
Interop Conference 5,000
Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200
Auto Allowance - IS Director 3,000
Misc Travel costs MIS Tech 1,200
caucallon ana 1 raining (42340)
Microsoft Training
Cisco Training
Inter -Tel Phone System Training
PROFESSIONAL SERVICES
Professional Services (44000)
Engineering and other special needs
GIS Consulting (Based on last years use)
GIS Consulting (Contingency)
HR Automation Consulting
IS Contract & License Trkng - Software Dev
GIS Strategic Plan
Website Upgrade
Prof Svcs - Data Processing (44030)
T-1 Lines - $6501mo
Web Off -Site Hosting
Web Development Costs
Web Update Costs
Internet Streaming (Granicus) Svcs
CONTRACT SERVICES
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
3,000
3,000
1,600
25,000
55,000
10,000
5,000
15,000
25,000
5,500
7,800
1,800
4,000
2,000
13,500
7,600
140,500
29,100
Contract Services (45000) Amount Budgeted: 28,250
Service Contract Toners & Printers (City Wide) 18,500
123Stat (Webtrac monitoring) 150
Hacker Safe Security testing 2,200
Off -Site Storage of Backup Tapes 7,400
4.r. 06/20/06
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 06-07
Page 3
Publications (42320)
Amount Budgeted:
440
Exchange & Outlook Admin. Newsletter
130
Windows IT Pro
50
Windows Scripting Solutions
130
Windows IT Security Newsletter
130
Meetings (42325)
Amount Budgeted:
2,200
Misc Travel (WiFi & other projects)
1,000
GIS - monthly meetings
600
MISAC - monthly meeting
600
ravel-L,onrerences (4"1330) Amount Budgeted: 8,000
MISAC Annual Conference 1,500
Govt Technology Conference (Sacramento) 1,500
Interop Conference 5,000
Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200
Auto Allowance - IS Director 3,000
Misc Travel costs MIS Tech 1,200
caucallon ana 1 raining (42340)
Microsoft Training
Cisco Training
Inter -Tel Phone System Training
PROFESSIONAL SERVICES
Professional Services (44000)
Engineering and other special needs
GIS Consulting (Based on last years use)
GIS Consulting (Contingency)
HR Automation Consulting
IS Contract & License Trkng - Software Dev
GIS Strategic Plan
Website Upgrade
Prof Svcs - Data Processing (44030)
T-1 Lines - $6501mo
Web Off -Site Hosting
Web Development Costs
Web Update Costs
Internet Streaming (Granicus) Svcs
CONTRACT SERVICES
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
3,000
3,000
1,600
25,000
55,000
10,000
5,000
15,000
25,000
5,500
7,800
1,800
4,000
2,000
13,500
7,600
140,500
29,100
Contract Services (45000) Amount Budgeted: 28,250
Service Contract Toners & Printers (City Wide) 18,500
123Stat (Webtrac monitoring) 150
Hacker Safe Security testing 2,200
Off -Site Storage of Backup Tapes 7,400
4.r. 06/20/06
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 06-07
Page 4
CAPITAL OUTLAY
Budgeted: d
Bug
Office Furniture (46220) Amount1,000
1,000
Microsoft E.A.Contingency (due to growth}
4,000
Misc Furniture
10,000
10,000
Computer Equipment -Hardware (46230) Amount Budgeted:
183,300
Tape Library (City Hall - Dbl Drives to 4)
12,500
Health or Safety ergonomic devices
1,000
13,000
HP Replacement Servers (Dbcity 11)
20,000
Scala (DBTV3) - HW Replacement
8,300
Cisco 3566G - Gig. Switch for Servers
2,500
Dedicated Security testing Laptop
2,000
TabletPC for Training Classes
7,000
UPS Qty -2 (aka -Power Supply)
15,000
DBC Computers - Willow Room
50,000
Dev Svcs Automation Hardware
15,000
Network Access Control (NAC)
35,000
Internet Streaming (Granicus) Equip
2,000
Cisco PIX - for Heritage Pk & Syc Cyn Pk
Computer Equipment -Software (46235) Amount Budgeted:
396,500
Microsoft E.A.Contingency (due to growth}
4,000
Pentamation - Customizing Modules
10,000
10,000
GIS Data Acquisition
7,500
eEye Retina Security Software
1,500
Winternal AdminPack
2,500
Misc. Software
49,000
Aerial Photography Data
12,500
DBC Willow Rm Computers Software
250,000
Dev Svcs Automation Software
30,000
Internet Streaming (Granicus) Software
19,500
Website Upgrade
Miscellaneous Equipment (46250) Amount Budgeted:
1,000
1,000
Misc Equipment
06/20/06
46
CITY OF DIAMOND BAR DEPARTMENT: Admin&Support
ESTIMATED EXPENDITURES
DIVISION:
General Govt
FY 2006-2007
IORGANIZATION#:
001-4090
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL
SERVICES
40086
Post Retirement Benefits
871
2,500
2,000
4,500
40093
Benefits AdmlUnemploymi
16,620
15,000
10,000
15,000
TOTAL PERSONNEL
17,691
17,500
12,000
19,500
SUPPLIES
41200
Operating Supplies
20,642
20,000
21,000
23,000
41300
Small Tools & Equipment
1,262
1,000
200
1,000
41400
Promotional Supplies
4,563
6,000
4,000
6,000
TOTAL SUPPLIES
26,567
27,000
25,200
30,000
OPERATING EXPENDITURES
42100
Photocopying
10,860
15,000
11,000
18,000
42110
Printing
8,201
8,000
7,000
8,000
42113
Engraving Svcs
1,331
2,000
2,500
2,000
42115
Advertising
528
1,000
42120
Postage
28,128
30,000
30,000
30,000
42121
Mailing Services
200
500
42125
Telephone
30,119
36,000
31,000
31,000
42128
Banking Charges
29,090
23,000
23,000
23,000
42129
Banking Chgs-Sand Fees
146,060
159,000
159,000
158,040
42130
Rental/Lease of Equipment
9,897
4,550
3,000
5,200
42140
Rental/Lease of Real Prop
263,141
976,660
976,660
986,660
42200
Equipment Maintenance
17,954
18,000
10,000
18,000
42210
Maint. of Grounds/Bldgs
13,744
16,100
12,000
10,900
42310
Fuel
3,204
5,000
5,000
5,000
42315
Membership & Dues
29,310
45,250
45,250
42,740
42320
Publications
1,340
1,500
1,500
1,500
42325
Meetings
19,292
26,000
27,000
28,000
42340
Education & Training
437
0
42395
Misc Expenditures
170
500
500
TOTAL OPERATING EXP.
612,806
1,366,560
1,344,110
1,370,040
PROFESSIONAL
SERVICES
44000
Professional Services
144,618
125,200
115,000
98,100
44010
Prof Svcs-Acctg & Auditing
29,025
50,000
50,000
50,000
TOTAL PROF SVCS
173,643
175,200
165,000
148,100
CONTRACT
SERVICES
45000
Contract Services
10,000
0
10,000
TOTAL CONTRACT SVCS.
0
10,000
0
10,000
CAPITAL OUTLAY
46200
Office Equipment
37,539
2,500
1,000
9,500
46220
Office Equip -Furniture
17,624
3,000
3,300
10,000
46240
Communications Equip
1,571
2,500
0
2,500
46250
Misc Equipment
1,000
0
33,000
46310
Bldg Improvements -Civic Ctr
28,000
28,000
56,734
37,000
32,300
55,000
DIVISION TOTAL
887,541
1,633,260
1,578,610
1,632,640
47 06120/06
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
Post Retirement Benefits
Unemployment Charges
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY06-07
$1,632,640
Amount Budgeted:
4,500
15,000
19,500
SUPPLIES
Operating Supplies (41200)
Amount Budgeted: 23,000
General Supply Room Supplies
15,000
6,000
Copy Paper
2,000
Kitchen
Small Tools &Equipment (4 1300)
Amount Budgeted: 1,000
1,000
Misc
Supplies {41400)
Amount Budgeted: 6,000
Promotional
2,000
City Pins
1,000
International Promotional Items
2,000
City Tiles
1,000
Misc Items
Photocopying (42100) �'��"'��" ��.��
18,000
Xerox copy charges
Printing (42110) Amount Budgeted:
Printing of stationery, envelopes, forms etc
Blueprint Reproduction
Engraving Svcs (42113) Amount Budgeted:
Engraving of tiles, placques etc
42115 :
Advertising ( ) Amount Budgeted
Postage (42120) Amount Budgeted:
City-wide postage charges including Fed -X
Mailing Services (42121) Amount Budgeted:
Special City wide mailings
Telephone (42125) Amount Budgeted:
City Nall Phones
Nextel Charges
48
18,000
y,VV v
5,000
3,000
2,000
2,000
1,000
1,000
r, nnn
JV,V w v
30,000
rnn
500
31,000
31,000
06/20/06
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY06-07
Page 2
Banking Charges (42128) Amount Budgeted: 23,000
Credit Card charges 15,000
Banking Fees 8,000
Banking Charges - LOC Fees (42129) Amount Budgeted: 158,040
$250 per Transaction - 2/mo 6,000
Trustee Fees 5,000
Remarketing Fees 17,040
Letter of Credit Fees 130,000
MeniauLease or equipment {42130)
Amount Budgeted: 5,200
Postage Equipment Rental
2,400
Nextel Repeater Site
300
Water/Coffee Equipment
1,000
Beeper Rental
1,000
Misc
500
Four Corners Trans Coalition
10,000
Rental/Lease of Real Prop (42140)
Amount Budgeted: 986,660
Storage Unit Rents
15,000
City Hall (21,205,00/mo)
261,660
DB Center Lease (Principal) Payments
240,000
DB Center Lease (Interest) Payments
470,000
r-qu,pment maintenance t4zzUU)
Pool Cars
Copier Machine Maintenance
Blueprint Machine Maintenance
Painting of Vehicles/City identify
Office Equipment Maintenance
Maint. of GroundslBldgs (42210)
Misc City Hall Maintenance
Live Plants (Annual Cost)
Library Outdoor Planters - ($100/mo)
Fence Maint - Lot A-3
Amount Budgeted: 18,000
6,000
3,000
3,000
2,000
4,000
Amount Budgeted: 10,900
3,000
2,700
1,200
4,000
Fuel (42310) Amount Budgeted: 5,000
Pool Vehicles 5,000
Membership & Dues (42315)
_ Amount Budgeted: 42,740
League of California Cities
15,500
CCCA
3,640
SGV COG*
2,700
SCAG
4,900
National League of Cities
4,000
Four Corners Trans Coalition
10,000
WCCA
500
Misc
1,500
" Total cost of SGVCdG is $17,400(GF - 2,700, Prp A - $7,200, AQMD - $7500)
06/20/06
49
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY06-07
Page 3
Publications (42320) Amount Budgeted: 1,500
Misc i ,500
Newspapers
Meetings (42325) Amount Budgeted:
28,000
Supplies for City council meetings, task force mtgs
7,000
City Holiday celebration
12,000
500
Coffee Supplies
1,500
Delegations
2,500
Legislative Dinners
2,800
Sheriffs Qtrly Meetings
1,700
Misc Meetings
400,,0000
Education & Training (42340) Amount Budgeted:
0
Misc Expenditures (42395) Amount Budgeted:
500
500
Misc
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
98,100
Property Tax Admin - LA County
45,000
AV Svcs - City Council Meetings
00
3,600
3,500
Armored Car Services
Mediation Services
400,,0000
Misc
Prof Svcs-Acctg & Auditing (44010) Amount Budgeted:
50,000
Sales Tax & Transfer Tax auditing svcs
50,000
CONTRACT SERVICES 10,000
Contract Services (45000) Amount Budgeted:
10,000
Misc
CAPITAL OUTLAY
Office Equipment (46200)
Misc Equipment -
Foiding Machine
Office Equip -Furniture (46220)
Misc Furniture
Amount Budgeted: 9,500
1,500
8,000
Amount Budgeted: 10,000
10,000
Budgeted: Communications Equip (46240) Amount Bud g 2,500 2,500
Radio Repeater
Amount Budgeted: 33,000
Misc Equipment (46250) 32,000
Color Copier 1,000
Misc
06!20106
50
CITY OF DIAMOND BAR DEPARTMENT: Admin & Support
ESTIMATED EXPENDITURES
DIVISION:
Public Information
FY 2006-2007
ORGANIZATION #:
001-4095
FY2004.05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
40010 Salaries
1113,584
136,450
138,450
160,300
40020 Overtime Wages
5,000
500
2,000
40030 Part Time - Wages
5,410
16,250
16,250
25,500
40070 City Paid Benefits
1,225
1,700
1,700
2,700
40080 Retirement
17,183
26,050
25,050
33,550
40083 Worker's Comp. Exp,
258
1,470
1,470
3,450
40084 Short/Long Term Disability
695
660
860
1,150
40085 Medicare
2,133
3,320
3,320
2,756
40090 Benefit Allotment
14,853
20,400
18,000
29,100
TOTAL PERSONNEL
160,341
213,500
206,606
260,500
SUPPLIES
41200 Operating Supplies
1,524
2,000
1,500
1,2D0
41400 Promotional Supplies
16,400
18,000
18,000
20,000
TOTAL SUPPLIES
17.924
20,000
19,500
21,200
OPERATING EXPENDITURES
42110 Printing
32,193
18,000
12,000
19,500
42112 Photography
3,087
3,700
2,500
3,700
42115 Advertising
15,879
30,500
25,000
30,000
42120 Postage
36,925
45,000
45,000
44,500
42121 Mailing Services
358
750
0
42125 Telephone
55
42130 Rental/Lease of Equipment
162
0
42141 Rental/Lease - Exhibition Sp
500
0
0
42315 Membership & Dues
2,076
1,500
800
1,200
42320 Publications
1,000
42325 Meetings
1,347
4,500
1,500
4,000
42330 Travel -Conferences
5,985
4,275
2,000
5,000
42335 Travel -Mileage & Auto Allow
0
500
150
1,690
42340 Education & Training
0
3,500
1,000
10,500
42395 Misc Expenditures
0
500
0
TOTAL OPERATING EXP,
98,567
112,725
89,950
121,090
PROFESSIONAL SERVICES
44000 Professional Services
64,773
137,500
110,000
161,500
44030 Prof Svcs -Data Processing
0
TOTAL PROF SVCS
64,773
137,500
110,000
161,500
CONTRACT SERVICES
45000 Contract Services
0
1,000
1,000
1,500
TOTAL CONTRACT SVCS.
0
1,000
1,000
1,500
CAPITAL OUTLAY
46220 Office Equipment -Furniture
654
1,725
1,713
4,500
46230 Computer Equip -Hardware
800
0
0
7,500
46250 Mise Equipment
1,454
1,725
1,713
12,000
DIVISION TOTAL
343,059
486,450
428,763
577,790
51 06/20/06
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 06.07
TOTAL BUDGET $577,790
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted. 260,500
Public Information Manager 1.00 FT
Public Information Coordinator 1.00 FT
Total 2.00 FT
Pub Info Specialist (30 hrlwk) 1.00 BPT
1.00 BPT
SUPPLIES
Supplies (41200)
Misc Div Supplies
Amount Budgeted:
1,200
1,200
Promotional Supplies (41400) Amount Budgeted: 20,000
Promotional give -a -ways - General 20,000
Special event give -a -ways (Birthday Party, Concerts, 4th of July, & Winter Snow Fest)
Employee shirts/jackets
State of the City
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 19,500
City Services/Calendar booklet 7,000
Misc. City Printing 5,000
Special Projects (flyers, brochures, etc.) 7,500
Photography Services (42112) Amount Budgeted: 3,700
Special projects (for print; web; display, special events) 2,500
Rec Guide cover photos (300x4) 1.200
Advertising (42115) Amount Budgeted: 30,000
Local Publications (West Coast; Windmill;Weekiy) 15,000
Regional Publications: DBC Ads 10,000
Misc 5,000
06/20/06
52
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 06-07
Page 2
Postage (42120) Amount Budgeted: 44,500
City News & Recreation Guide 36,000
Business Reply Mail Account Balance 1,000
Annual Permit Fees (BRM, Bulk Mail, etc) 1,500
Misc Mailings (2 citywide) -special projects 6,000
Mailing Services (42121) Amount Budgeted: 0
Rental/Lease - Equipment (42130) Amount Budgeted: 0
Rental/Lease - Exhibition Space (42441) Amount Budgeted: 0
Membership and Dues (42315) Amount Budgeted: 1,200
CAPIO Membership 500
30MA Membership 700
Publications (42320) Amount Budgeted: 1,000
1,000
Meetings (42325) Amount Budgeted:
4,000
State of the City
4,000
Travel -Conferences (42330)
5,000
3CMA Annual Conference
3,000
CAPIO Annual Conference
2,000
Travel - Mileage & Auto Allowance (42335) Amount Budgeted:
1,690
Auto Allow - Pub Info Mgr ($1201mo)
1,440
Misc.
250
Education and Training (42340) Amount Budgeted:
10,500
Software Training -
Scala (DBTV) Advanced off-site - 2 days 7,500
Specialized - PhotoShop, PageMaker, Illustrator, etc. 3,000
Miscellaneous Expenses (42395) Amount Budgeted: 0
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
City News Production (monthly)
Community Recreation Guide Production - quarterly
Misc. Newsletters - School District News;
53
24,000
45,000
6,000
161,500
06/20/06
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 06-07
Page 3
City Marketing Plan - phase IE
Graphic Design Services
Video Production Svc
Translation Services
50,000
10,000
25,000
1,500
Prof Svcs - Data Processing (44030) Amount Budgeted: 0
CONTRACT SERVICES
Contract Services (45000)
Amount Budgeted:
Misc (i.e. emergency AN technical support) 1,500
CAPITAL OUTLAY
1,500
Office Furniture (46220) Amount Budgeted: 4,500
Storage Cabinets 2,500
File Cabinets 2,000
Computer Equipment -Hardware (46230) Amount Budgeted: 7,500
Scanner 2,500
Camera 1,500
Digital Video Recorder 3,500
06/20/06
54
CITY OF DIAMOND BAR
Department - Public Safety
• Law Enforcement
• Volunteer Patrol
• Fire Protection
• Animal Control
• Emergency Preparedness
55
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Public Safety
FY 2006-2007
Organization #: 001-4411 through 001-4440
DEPARTMENT INCLUDES:
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
9,250
Actuals
Adjusted Budget
Projected
Proposed
Emergency Preparedness
43,290
PERSONNEL SERVICES
$0
$5,000
$0
$0
SUPPLIES
5,160
7,250
4,750
10,645
OPERATING EXPENDITURES
13,505
48,600
18,676
29,790
PROFESSIONAL SERVICES
18,000
25,000
15,000
7,500
CONTRACT SERVICES
4,420,270
4,902,000
4,707,959
5,118,860
CAPITAL OUTLAY
3,031
9,750
9,250
26,145
DEPARTMENT TOTAL
$4,459,966
$4,997,600
$4,755,635
$5,192,940
DEPARTMENT INCLUDES:
$4,9$7,000
Law Enforcement
Volunteer Patrol
9,250
Fire Protection
40,900
Animal Control
112,500
Emergency Preparedness
43,290
Law Enfor
96.37a
PUBLIC SAFETY
of Patrol
Total De artment Expenditures - $5,192,940
57
Control
M
Emergency Prep
0.8%
06/20/06
CITY OF DIAMOND BAR DEPARTMENT: Public Safety
ESTIMATED EXPENDITURES DIVISION: Law Enforcement
FY 2006-2007 ORGANIZATION #: 001-4411
CONTRACT SERVICES
45401 CS -Sheriff Department
4,072,552
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
141,748
110,000
Actuals
Adjusted Budget
Prolected
Proposed
OPERATING EXPENDITURES
15,000
17,000
45410 CS -Grossing Guard Svcs
90,045
42110
Printing
100,000
5,500
2,800
5,000
42125
Telephone
135
42200
Equipment Maintenance
815
1,000
0
1,000
42325
Meetings
2,054
2,000
2,400
2,000
42361
Criminal Apprehension Awd
TOTAL OPERATING EXP.
3,004
8,500
5,200
8,000
CONTRACT SERVICES
45401 CS -Sheriff Department
4,072,552
4,568,500
4,408,500
4,822,000
45402 CS-Sheriff/Special Evts
141,748
110,000
100,000
40,000
45405 CS -Parking Citation Admin
21,608
22,000
15,000
17,000
45410 CS -Grossing Guard Svcs
90,045
100,000
100,000
100,000
TOTAL CONTRACT SVCS.
4,325,953
4,800,500
4,623,500
4,979,000
DIVISION TOTAL 4,328,957 4,809,000 4,628,700 4,987,000
06/20/06
58
TOTAL BUDGET
CITY OF DIAMOND BAR
LAW ENFORCEMENT (001-4411)
BUDGET DISCUSSION
FY05-06
$4,987,000
OPERATING EXPENDITURES 5,000
Printing (42110) Amount Budgeted:
Neighborhood Watch Newsletter 5,000
1,000Amount Bud eted
Equipment Maintenance (42200)
1,000
Radar Equipment, MisC
Amount Budgeted: 2,000
Meetings (4 2325) 2,000
CONTRACT SERVICES 4,822,000
CS - Sheriff Department (45401) Amount Budgeted:
SHERIFF'S CONTRACT BREAKDOWN
Type of Service
FY06 Contr Law Enf
Units FY05-06 FY06-07
One -Man 56 -hour
10
1
2,781,190
198,660
Z,y1u,L5u
208,593
One -Man 40 Hour (DUI Patrol)
1
180,600
189,630
One -Man No Relief (Community Relations)
4
837,352
879,220
Motorcycle 40 -hour
Community Service Assistant wlvehicle
1
52,000
54,600
Community Service Assistant wolvehicle
1
43,300
122,702
45,465
128,837
Special Assignment Car (290-0)
1
1
168,407
176,827
Motorcycle Supervision - Sergeant
1
64,360
67,578
Law Enforcement Technician
1
120,D00
126,000
Narcotics Deputy (STAR)
4,568,571
4,797,000
Costs above includes 6% liabililty assessment
Special Investigations
As Requested
1,000.00
25,000
Helicopter Patrol
4 hours per mo
25 hours per month
24,000.00
DB Fingerprint Program
CS -Sheriff !Special Evts (45402) Amount Budgeted: 40,000
Special Ck Points, Schl Enf 40,000
Amount Budgeted: 17,000
CS -Parking Citation Admin (45405) g 17,000
Amount Budgeted: 100,000
CS -Crossing Guard Svcs (45410) 100,000
For a total of 16 crossing guard locations
06/20/06
59
CITY OF DIAMOND BAR
DEPARTMENT:
Public Safety
ESTIMATED EXPENDITURES
300 500 560 0
DIVISION:
Volunteer Patrol
FY 2006-2007
4,460 5,050 5,600 6,500
ORGANIZATION #:
001-4415
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
PERSONNEL SERVICES Actuals
Adjusted Budget
Projected
Proposed
40083 Worker's Comp, Exp. 0
TOTAL PERSONNEL 0
5,000
0
5,000
0
0
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
842 2,500
0 250
2,500 2,500
250 250
842 2,750 2,750 2,750
OPERATING EXPENDITURES
42110 Printing
42125 Telephone
300 500 560 0
42310 Fuel
24
42325 Meetings
4,460 5,050 5,600 6,500
TOTAL OPERATING EXP.
4,784 5,550 6,160 6,500
L71�16y[�P.r���i1!�
5,626
13,300 8,910 9,250
06/20/06
60
CITY OF DIAMOND BAR
VOLUNTEER PATROL (001-4415)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET
$9,250
PERSONNEL:
Worker's Camp. Exp. (40083) Amount Budgeted: 0
SUPPLIES
operating Supplies (41200) Amount Budgeted: 2,500
Includes uniforms 2,500
Small Tools & Equipment (41300) Amount Budgeted: 250
250
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 0
Meetings (42325) Amount Budgeted: 6,500
CCCA Bar-b-que 5'000
Annual Recognition Dinner 5,000
Neighborhood Watch Picnic 500
06/20/06
61
CITY OF DIAMOND BAR DEPARTMENT: Public Safety
ESTIMATED EXPENDITURES DIVISION: Fire Protection
FY 2006-2007 ORGANIZATION #: 001-4421
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
SUPPLIES
Actuals Adjusted Budget Projected Proposed
41300 Small Tools & Equipment 395
TOTAL SUPPLIES 0 0 0 395
CONTRACT SERVICES
45404 Contract Services -Fire Dept 7,359 7,500 7,359 7,360
45508 Cont Svc - Vegetation Contrl 20,000
TOTAL CONTRACT SVCS. 7,359 7.500 7,359 27,360
CAPITAL OUTLAY
46250 Misc Equipment 13,145
0 0 0 13,145
DIVISION TOTAL
7,359 7,500 7,359 40,900
06/20/06
62
TOTAL BUDGET
CITY OF DIAMOND BAR
FIRE PROTECTION (001-4421)
BUDGET DISCUSSION
FY06-07
$40,900
SUPPLIES 395
Small Tools and Equipment (41300) Amount Budgeted:
395
GPS Receiver
CONTRACT SERVICES 7,360
Contract Services -Fire Dept (45404) Amount Budgeted:
Wildlands Fire contract 7,360
Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: 20,000
Fire Breaks - Lot A-3 20,000
CAPITAL OUTLAY 13,145
Misc Equipment (46250) Amount Budgeted:
Thermal Imager 13,145
06/20/06
63
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT: Public Safety
DIVISION: Animal Control
ORGANIZATION #: 001-4431
DIVISION TOTAL
86,958
94,000 87,000 112,500
64 06/20/06
F'Y2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
CONTRACT SERVICES
--
—"
45403 Contract Svcs -Animal Cntrl
74,898
79,000
79,000
102,500
45406 CS - Wild Animal Control
12,060
15,000
8,000
10,000
TOTAL CONTRACT SVCS.
86,958
94,000
87,000
112,500
DIVISION TOTAL
86,958
94,000 87,000 112,500
64 06/20/06
CITY OF DIAMOND BAR
ANIMAL CONTROL (001-4431)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $112,500
CONTRACT SERVICES
CS -Animal Control (45403) Amount Budgeted: 102,500
Humane Society Contract - Based on
Contract 102,500
CS - Wild Animal Control (45406) Amount Budgeted 10,000
Coyote Control 10,000
06/20/06
65
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT: Public Safety
DIVISION: Emergency Prep
ORGANIZATION #: 001-4440
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
SUPPLIES
41200 Operating Supplies 4,318 4,000 2,000 5,000
41300 Small Tools & Equipment 500 0 2,500
TOTAL SUPPLIES 4,318 4,500 2,000 7,500
OPERATING EXPENDITURES
Computer Equip -Hardware
3,031
42110
Printing
Communications Equipment
0
500
600
42125
Telephone
1,599
3,000
1,500
4,440
42126
Utilities
168
1,300
800
1,500
42130
Rental/Lease- Equipment
945
600
1,100
1,000
42140
Rental/Lease - Real Prop
150
150
150
150
42200
Equipment Maintenance
30
500
300
500
42315
Membership & Dues
2,825
3,000
2,966
3,100
42320
Publications
0
42340
Education & Training
26,000
500
41000
TOTAL OPERATING EXP.
5,717
34,550
7,316
15,290
PROFESSIONAL SERVICES
44000
Professional Svcs
18,000
44040
Emergency Prep-Coordinatn
25,000
15,000
7,500
TOTAL PROF SVCS
18,000
25,000
15,000
7,500
CAPITAL OUTLAY
46230
Computer Equip -Hardware
3,031
1,000
46240
Communications Equipment
0
500
500
500
46250
Misc Equipment
0
8,750
8,750
7,000
46310
Bldg Improvements -Civic Ctr
500
0
4,500
3,031
9,750
9,250
13,000
DIVISION TOTAL 31,066 73,800 33,566 43,290
06/20/06
66
TOTALBUDGET
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSSION
FY06-07
$43,290
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 5,000
Supplies for EOC & Storage Shed: 2,500
replace water/food supplies. 1,500
Sand and Bags for Fire Stations 1,000
Small Tools & Equipment (41300) Amount Budgeted: z,ouu
2,500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 600
600
Telephone (42125) Amount Budgeted: 4,44u
4 Emergency phones @ approx.$301mo 1,440
5 Satellite Phones ($50 per month) 3,000
Utilities (42126) Amount Budgeted: 1,500
Eastgate Reservoir site emergency power 500
EOC Radio Repeater/site lease 1,000
Rental/Lease - Equipment (42130) Amount Budgeted: 1,000
Barricades - Public Works has a supply 500
Mobile Relay until permenant repeater 500
Rentalli-ease - Real Prop (42140) Amount Budgeted: 150
WVWD lease of Eastgate site - $150/Yr 150
Equipment Maintenance (42200) Amount Budgeted: 500
Maintenance of EOC 500
Membership & Dues (42315) Amount Budgeted: 3,100
Area D Civil Defense Annual Membership 3,100
Publications (42320) Amount Budgeted: 0
Education & Training (42340) Amount Budgeted: 4,000
CSTI/Table Top/Field Days 1,500
EOC Training 2,500
PROFESSIONAL SERVICES
Emergency Prep-Coordinatn (44040) Amount Budgeted: 7,500
7,500
06120/06
67
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSSION
FY06-07
Page 2
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted: 1,000
1,000
Communications Equipment (46240) Amount Budgeted: 500
DBARS Miscellaneous 500
Misc Equipment (46250)
Misc
Amount Budgeted:
7,000
7,000
Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 4,500
EOC Improvements 2,500
Trailer Improvements 2,000
68 06/20/06
CITY OF DIAMOND BAR
COMMUNITY & DEVELOPMENT
SERVICES
• •
CITY OF DIAMOND BAR
Department —Community Development
Planning
Building and Safety
• Neighborhood
Improvement
• Economic Development
71
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
DEVELOPMENT SERVICES
FY 2006-2007
Organization #: 001-5210 through 001-5240
DEPARTMENT INCLUDES: $916,630
Planning
Building and Safety 482,600
Neighborhood Improvement 356,500
Economic Development 715,850
KVELOPMENT SERVICES
Planning
37.1%
06/20/06
73
FY2004-05
FY 2045-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
$582,470
$757,475
$604,875
$952,350
SUPPLIES
4,487
4,540
4,540
14,500
OPERATING EXPENDITURES
91,273
70,535
65,385
73,090
PROFESSIONAL SERVICES
188,821
802,450
654,450
924,540
CONTRACT SERVICES
531,319
627,600
827,950
501,600
CAPITAL OUTLAY
10,471
15,500
15,500
5,500
DEPARTMENT TOTAL
$1,408,841
$2,278,100
$2,172,700
$2,471,580
DEPARTMENT INCLUDES: $916,630
Planning
Building and Safety 482,600
Neighborhood Improvement 356,500
Economic Development 715,850
KVELOPMENT SERVICES
Planning
37.1%
06/20/06
73
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Shorl/Long Term Disability
40085
Medicare
40090
Benefit Allotment
42335
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42125
Telephone
42200
Equipment Maintenance
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
5,850
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000
Professional Services
44100
Commission Compensation
44210
Planning - Regional
44220
Planning - General Plan
44240
Prof Svcs - Environmental
44250
Planning - Projects
3,300
TOTAL PROF SVCS
CAPITAL OUTLAY
46200 Office Equipment
46220 Office Equipment -Furniture
DIVISION TOTAL
DEPARTMENT: Com.Development
DIVISION. ;Planning
ORGANIZATION #; 001-5210
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
265,749
267,410
261,500
335,250
3,343
3,500
3,500
3,500
11,414
13,900
13,900
12,250
3,092
3,300
3,300
4,850
40,100
48,630
47,550
60,550
1,026
5,170
5,050
5,850
1,618
1,750
1,700
2,050
4,795
5,240
5,150
5,900
36,991
39,500
39,500
52,300
368,128
388,400
381,150
482,500
3,506 3,500 3,500 3,500
0 0 3.000
3,506 3,500 3,500 6,500
3,084
6,700
6,700
7,000
3,313
3,600
3,600
5,000
463
150
0
600
93
1,850
1,850
1,850
35
1,000
1,390
3,500
3,500
3,500
2,629
1,500
1,500
1,500
1,268
600
600
1,000
4,920
7,000
7,000
6,000
2,212
4,000
4,000
4,640
1,240
1,500
1,500
1,500
20,648
31,400
30,250
32,590
8,400
72,000
72,000
12,000
6,435
8,000
8,000
8,000
80,147
51,950
59,450
29,540
175,000
175,000
300,000
7,500
15,000
15,000
40,000
25,000
25,000
94,982
354,450
354,450
389,540
3,464
4,000
4,000
4,000
7,007
11,500
11,500
1,500
10,471
15,500
15,500
5,500
497,735 793,250 784,850 916,630
74 06/20106
TOTAL BUDGET
PERSONNEL SERVICES
CITY OF DIAMOND BAR
PLANNING (001.5210)
BUDGET DISCUSSION
FY06-07
$916,630
Personnel (40010-40093) Amount Budgeted:
Full-time
Asst. City Manager
0.05 FT
Cam Dev Director
0.25 FT
Planning Manager
0.80 FT
Associate Planner
1.00 FT
Development Svcs Assoc.
1.00 FT
Sr. Admin Assistant
0.80 FT
Planning Technician
1.00 FT
4.90 FT
Part -Time
Planning Intern 1.00 PT
482,500
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 3,500
Small Tools & Equipment Amount Budgeted:
small tools & Equipment
computer for Planning Technician
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted:
General Plan, Development Code, Maps, Public Information
Advertising (42115) Amount Budgeted:
Legal Ads - General Plan, Development Code,
Zone Change, Special Projects, Annexations
Telephone (42125)
CD Director - Phone
Equipment Maintenance (42200)
Microfiche Machine, time clock
Membership & Dues (42315)
APA, AEP, AICP, etc
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
3,000
500
500
7,000
5,000
600
600
1,850
3,500
Publications (42320) Amount Budgeted: 1,500
Meetings (42325) Amount Budgeted: 1,000
SGVCOGPD, Misc.
06/20/06
75
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY06-07
Page 2
Travel -Conferences (42330) Amount Budgeted: 6,000
APA, AEP, League PCI (San Diego) 6,000
Travel -Mileage & Auto Allow (42335)
Reimbursement
Auto Allow - Com Dev Director ($250/mo)
Auto Allow - Planning Manager ($120/mo)
Education & Training (42340)
APA, AEP, League, UCI, UCLA
PROFESSIONAL SERVICES
Professional Services {44000)
Recording Secretary - Dennis
Videography Services
Commission Compensation (44100)
Planning Commission.
Planning - Regional (44210)
Consultation - Neely(legislative)
Misc Consultations - Geotechnical, Signs
Planning - General Plan (44220)
General Plan update & Annexations
Housing Element Update
Prof Svcs - Environmental (44240)
On -Call Services - Env., Landscape
Planning - Projects (44250)
On -Call Services - LDM, Sasaki
Civic Solutions
CAPITAL OUTLAY
Office Equipment (46200)
Planning Manager, Planning Technician
Office Equipment -Furniture (46220)
Planning Manager, Planning Technician
Amount Budgeted:
4,640
200
3,000
1,440
Amount Budgeted:
1,500
Amount Budgeted:
12,000
Amount Budgeted:
8,000
29,540
19,540
10,000
Amount Budgeted:
300,000
250,000
50,000
Amount Budgeted:
15,000
15,000
Amount Budgeted:
25,000
25,000
Amount Budgeted:
4,000
Amount Budgeted:
1,500
06/20/06
76
CITY OF DIAMOND BAR.
ESTIMATED EXPENDITURES
FY 2006-2007
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
TOTALPERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42200
Equipment Maintenance
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
TOTAL. OPERATING EXP.
DEPARTMENT: Com Development
DIVISION: Building & Safety
ORGANIZATION #: 001-5220
!FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
0
93,750
1,000
9,000
1,500
18,650
1,700
650
1,500
117,600
145,350
500
500
0 1,000
2,000
1,500
500
4,000
C
47,950
500
1,000
8,700
400
300
700
10,450
70,000
500
3,000
0 3,500
4,000
0
500
0
0
0
0
0
4,500
CONTRACT SERVICES
45000 Contract Services 447,033 518,600 718,950 404,600
TOTAL CONTRACT SVCS. 447,033 518,600 718,950 404,600
CAPITAL OUTLAY
46100 Vehicle Equipment 50,000
0 50,000 0 0
DIVISION TOTAL_
447,033
718,950 718,950 482,600
06/20/06
77
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001-5220)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $482,600
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted:
Permit Technician 1.00 FT
70,000
1.00 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 500
Small Tools & Equipment Amount Budgeted: 3,000
Computer 2,500
Tools & Equipment 500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 4,000
Equipment Maintenance (42200) Amount Budgeted: 0
Membership & Dues (42315) Amount Budgeted: 500
Publications (42320) Amount Budgeted: 0
Meetings (42325) Amount Budgeted: 0
Travel -Conferences (42330) Amount Budgeted: 0
Travel -Mileage &Auto Allow (42335) Amount Budgeted: 0
Education & Training (42 40) Amount Budgeted: 0
06/20/06
78
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001.5220)
BUDGET DISCUSSION
FY06-07
Page 2
CONTRACT SERVICES
Contract Svcs - Building & Safety (45201) Amount Budgeted: 404,600
Currently the Contractor receives 60%of
revenue collected, contract to be
renegotiated to allow for the City hiring
Permit Technician.
Anticpated revenues from development of:
- 150,000 sq. ft. Target
- Country Hills renovations
- Banning Way Office
- Office/retail tenant improvements
- 180 unit condo (Lewis/Brookfield)
06/20/06
79
CITY OF DIAMOND
BAR
DEPARTMENT:
Com Development.
ESTIMATED EXPENDITURES
42200
Equipment Maintenance
DIVISION
Neighborhood Imp
FY 2006.2007
3,000
42310
ORGANIZATIC N #:
::. 001-5230
3,000
3,000
3,500
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
600
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
0
42325
Meetings
40010 Salaries
102,608
127,850
127,850
151,600
40020 Over-Time Wages
18
3,000
3,000
3,000
40030 Pari-Time Salaries
20,981
0
100
26,050
40070 City Paid Benefits
2,469
2,150
2,150
3,150
40080 Retirement
18,428
23,250
23,250
32,100
40083 Worker's Comp. Exp.
800
2,500
2,500
3,350
40084 Short/Long Term Disability
767
850
850
1,100
40085 Medicare
1,759
1,950
1,950
3,700
40090 Benefit Allotment
24,577
24,700
24,700
33,550
TOTAL PERSONNEL
172,407
186,250
186,250
257,600
SUPPLIES
41200 Operating Supplies
981
1,000
1,000
1,500
41300 Small Tools & Equipment
0
2,000
TOTAL SUPPLIES
981
1,000
1,000
3,500
OPERATING EXPENDITURES
42110
Printing
2,500
2,500
1,200
42200
Equipment Maintenance
2,260
2,000
2,000
3,000
42310
Fuel
3,535
3,000
3,000
3,500
42315
Membership & Dues
305
600
600
600
42320
Publications
0
42325
Meetings
64
200
200
300
42330
Travel -Conferences
600
42335
Travel -Mileage & Auto Allow
0
100
100
0
42340
Education &Training
930
1,200
1,200
1,200
TOTAL OPERATING EXP.
7,094
9,600
9,600
10,400
CONTRACT SERVICES
45213
CS -Code Enforcement
13,671
40,000
40,000
40,000
45520
CS -Graffiti Removal
42,615
45,000
45,000
45,046
TOTAL CONTRACT SVCS.
56,286
85,000
85,000
85,000
DIVISION TOTAL 236,768 281,850 281,850 356,500
06/20/05
80
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY06.07
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010.40093)
Full-time
Com Dev Director
Planning Manager
Neighborhood Improvement Officer
Sr. Admin Assistant
Office Assistant 11
Part -Time
Neighborhood Impr Officer - 20hrslwk
$356,500
Amount Budgeted: 257,600
0.20 FT
0.10 FT
2.00 FT
0.10 FT
0.30 FT
2.70 FT
1.00 B PT
1.00 BPT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,500
Small Tools & Equipment (41300) Amount Budgeted: 2,000
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,200
CNTC Notices, Brochures, handouts
Equipment Maintenance (42200) Amount Budgeted: 3,000
Dodge, Ford - NIO Vehicles
Fuel (42310) Amount Budgeted: 3,500
NIO Vehicles (2)
Membership & Dues (42315) Amount Budgeted: 600
SCCEO (2), CCEOA (2)
Publications (42320) Amount Budgeted: 0
Meetings (42325) Amount Budgeted: 300
SCCEO, CCEAO, CALBO
Travel -Conferences (42330) Amount Budgeted: 600
SCCEO, CCEOA, CALBO
06/20/06
81
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY06.07
Travel -Mileage & Auto Allow (42335)
Education & Training (42340)
SCCEO, CCEOA, CALBO
Page 2
Amount Budgeted: 0
Amount Budgeted: 1,200
CONTRACT SERVICES
Contract Svcs - Code Enforcement (45213) Amount Budgeted: 40,000
City Prosecutor, County Dist Atty, Misc.
CS - Graffiti Removal (45520)
Amount Budgeted:
45,000
06/20/06
82
CITY OF DIAMOND BAR
Printing
1,492
DEPARTMENT,
Corn Development
ESTIMATED EXPENDITURES
42115
Advertising
DIVISION:
Econ Development
FY 2006-2007
10,000
42315
ORGANIZATION #:
001-5240
9,150
9,150
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
830
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
1,600
1,600
2,500
42335
40010 Salaries
31,868
28,200
28,200
107,250
40020 Over Time Wages
Education & Training
125
125
1,600
40070 City Paid Benefits
334
250
250
950
40080 Retirement
4,691
5,150
5,150
19,400
40083 Worker's Comp. Exp.
124
450
450
21100
40084 Short/Long Term Disability
189
300
300
700
40085 Medicare
459
650
650
1,600
40090 Benefit Allotment
4,270
2,600
2,600
10,250
TOTAL PERSONNE=L
41,935
37,725
37,725
142,250
SUPPLIES
41200 Operating Supplies
40
40
1,000
0
40
40
1,000
OPERATING EXPENDITURES
42110
Printing
1,492
2,310
2,310
1,000
42115
Advertising
4,125
10,000
10,000
10,000
42315
Membership & Dues
5,750
9,150
9,150
9,500
42320
Publications
767
830
830
1,000
42330
Travel -Conferences
1,938
1,600
1,600
2,500
42335
Travel -Mileage & Auto Allow
45
45
42340
Education & Training
515
1,600
1,600
1,600
42358
Business Incentive Program
48,944
0
0
0
TOTAL OPERATING EXP.
63,531
25,535
25,535
25,600
PROFESSIONAL SERVICES
44000 Professional Services
TOTALPROFSVCS
CONTRACT SERVICES
45000 Contract Services
CAPITAL OUTLAY
46305 Real Estate Acquisition
DIVISION TOTAL
_ 93,839 448,000 300,000 535,000
93,839 448,000 300,000 535,000
28,000 24,000 24,000 12,000
28,000 24,000 24,000 12,000
950,000 950,000 0
_ 0 950,000 950,000 0
227,305 1,485,300
1,337,300 715,850
06/20/06
83
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001.5240)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $715,850
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted: 142,250
Full Time
20,000
Asst. City Manager
0.25 FT
Com Dev Director
0.50 FT
Planning Manager
0.10 FT
Sr. Admin Assistant
0.10 FT
Site D area, K -mart area, Tres Her. Area
0.95 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,000
Advertising (42115) Amount Budgeted: 10,000
Trade Publication Advertisements
Membership & Dues (42315) Amount Budgeted: 9,500
CALED,,CRA, ULI, ICSC
SGV Economic Partnership
Publications (42320) Amount Budgeted: 1,000
Crittenden, LA Business Journal, Misc.
Travel -Conferences (42330) Amount Budgeted: 2,500
CALED (1), CRA (1), ICSC (2)
Education and Training 1,600
CALED (1), CRA (1), ICSC (2) - Seminars
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
535,000
Property Appraisals -
20,000
Economic Development Consultants
100,000
(Real Estate Advisors, A&E, Financial)
Kosmont / Morgan 1 KMA
Economic Development - Specific Plans for
300,000
Site D area, K -mart area, Tres Her. Area
Golf Course area, Honda site area
Streetscaep branding
50,000
Marketing material
15,000
Golf Course development
50,000
06/20/06
84
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-5240)
BUDGET DISCUSSION
FY06-07
Page 2
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 12,000
Chamber of Commerce Contract
CAPITAL OUTLAY
Real Estate Acquisition (46305) Amount Budgeted: 0
06/20/06
85
CITY OF DIAMOND BAR
Department - Community Services
• Community Services
Administration
• Diamond Sar Center
• City Park Operations
Paul C. Grow Park
Heritage Park
Heritage Pk Com Center
Maple Hill Park
Pantera Park
Peterson Park
Ronald Reagan Park
Starshine Park
Summitridge Park
Sycamore Canyon Park
• Recreation
AN
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
COMMUNITY SERVICES
FY 2006.2007
Organization #: 001-5310 through 001-5350
DEPARTMENT INCLUDES:
Diamond Sar Center
22.3%
Community Services
Administration
15.6%
Community Services Administration
Diamond Bar Center
Park Operations
Recreation
COMMUNITY SERVICES
Park Operations
21.2%
Total Department Expenditures - $3,589,055
$470,760
884,730
730,510
1,503,055
reation
43.4%
06/20/06
89
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
$1,085,609
$1,365,910
$1,365,910
$1,565,290
SUPPLIES
87,871
131,270
126,520
127,735
OPERATING EXPENDITURES
532,374
791,995
692,240
859,580
PROFESSIONAL SERVICES
56,274
39,750
34,350
43,350
CONTRACT SERVICES
750,722
817,767
811,417
849,550
CAPITAL OUTLAY
237,964
58,565
52,875
143,550
DEPARTMENT TOTAL
$2,750,814
$3,205,257
$3,083,312
$3,589,055
DEPARTMENT INCLUDES:
Diamond Sar Center
22.3%
Community Services
Administration
15.6%
Community Services Administration
Diamond Bar Center
Park Operations
Recreation
COMMUNITY SERVICES
Park Operations
21.2%
Total Department Expenditures - $3,589,055
$470,760
884,730
730,510
1,503,055
reation
43.4%
06/20/06
89
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT:
DIVISION:
ORGANIZATION #:
Community Svcs
Parks Admin.
001-5310
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
10,711
450
40010 Salaries
172,859
178,480
178,480
181,450
40020 Over -Time Wages
8,760
9,500
9,500
9,500
40030 Part -Time Salaries
59,852
70,150
82,150
109,000
40070 City Paid Benefits
1,864
2,650
2,650
2,650
40080 Retirement
24,895
32,410
32,410
32,750
40083 Worker's Comp. Exp.
1,185
8,125
8,125
7,000
40084 Short/Long Term Disability
1,005
1,080
1,080
1,150
40085 Medicare
7,272
9,305
9,305
11,000
40090 Benefit Allotment
24,310
27,500
27,500
28,050
TOTAL PERSONNEL
302,002
339,200
351,200
382,550
SUPPLIES
41200 Operating Supplies
3,568
7,000
7,000
2,850
41300 Small Tools & Equipment
824
5,125
4,125
1,500
TOTAL SUPPLIES
4,392
12,125
11,125
4,350
OPERATING EXPENDITURES
42125 Telephone
87
550
550
550
42130 Rental/Lease of Equipment
237
2,500
1,000
2,650
42200 Equipment Maintenance
3,865
9,600
7,000
7,500
42210 Maint. of Grounds/Bldgs
332
450
450
450
42310 Fuel
5,220
7,700
7,700
7,500
42315 Membership & Dues
165
800
800
800
600
42320 Publications
135
600
500
100
500
42325 Meetings
28
5,030
100
8,800
8,600
12,410
42330 Travel -Conferences
42335 Travel -Mileage & Auto Allow
1,745
1,800
1,800
3,000
42340 Education & Training
519
1,500
34,400
0
28,500
1,500
37,460
TOTAL OPERATING EXP.
17,363
PROFESSIONAL SERVICES
44000 Professional Services 13,693 21,200 21,200 21,200
44300 Special Studies 15,000
36,200
TOTAL PROF SVCS 13,693 21,200 21,200
CONTRACT SERVICES
0
450
45518 CS -Storm Damage
10,711
450
0
450
TOTAL CONTRACT SVCS.
10,711
450
CAPITAL OUTLAY
575
575
9,750
46250 Misc Equipment
0
575
575
9,750
DIVISION TOTAL
348,161
407,950
412,600
470,760
06/20/06
90
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Services Director
Sr. Admin Assistant
Parks & Maint Superintendent
Parks & Maint InspectorlTechnician
$470,760
Amount Budgeted:
0.485 FT
1.000 FT
0.250 FT
0.925 FT
2.660 FT
Intermittent Part Time
Facility Attendent I - 2,401 hrs @ $11.32 4.000 IPT
Facility Attendent II - 2,241 hrs @ $14.91 3.000 IPT
Maintenance Worker I - 1,250 hrs @ $11.:32 2.000 IPT
Maintenance Worker II - 1,980 hrs @$14.91 2.000 IPT
12.000 IPT
373,050
Overtime Wages (40020) 9,500
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,850
Operating Supplies 2,500
Staff Work Boots 350
Small Tools & Equipment (41300) Amount Budgeted:
Small Tools and Equipment
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
1,500
1,500
0
Telephone (42125) Amount Budgeted: 550
Cell Phone Reimbursement -- Director 550
Rental/Lease of Equipment (42130) Amount Budgeted: 2,650
Uniforms 2,500
Water Cooler Rental -- Parks Office 150
Equipment Maintenance (42200) Amount Budgeted:
Equipment Maintenance
7,500
7,500
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450
Maintenance of Grounds/Bldgs 450
06/20/06
91
Fuel (42310)
Fuel
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY06-07
Page 2
Amount Budgeted: 7,500
7,500
Membership & Dues (42315) Amount Budgeted: 800
Membership & Dues 800
Publications (42320) Amount Budgeted: 600
Publications 600
Meetings (42325) Amount Budgeted: 500
Meetings 500
Travel -Conferences (42330) Amount Budgeted:
12,410
CPRS Conf in Sacramento - Commissioners
1,500
& Admin Staff (March 8-10, 2007)
Registration for 3 staff/5 commissioners
2,160
Institutes -- 8 @ $100
800
Airfare -- 8 @ $250
2,000
Car Rental -- 7 passenger Van -- 4 days
450
Per Diem -- 8 @ 4 days
1,440
Parking
50
Management Acadamy in Palm Springs -- (April 2007)
Registration for 2 staff
1,350
Accommodations
250
Per Diem -- 2 @ 3 days
260
Pacific Southwest Maintenance Management School
at Lake Arrowhead -- (November 2006)
3,650
Registration for 3 staff (Includes all costs)
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000
Com Svcs Director - Auto Allowance ($2501mo) 3,000
Education & Training (42340)
Amount Budgeted: 1,500
Training Seminars
1,500
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted: 21,200
Minute Secretary
2,200
Grant Writer
15,000
Holiday Banner Installation & Removal
4,000
Special Studies (44300) Amount Budgeted: 15,UUU
Trails Master Plan Up -date 15,000
06/20/06
92
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY06-07
Page 3
CONTRACT SERVICES
Contract Services (45300) 0
CS -Storm Damage (45518) Amount Budgeted: 450
Storm Damage 450
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 9,750
400 new American flags and 150 brackets for blvds. 4,750
Mobile Enclosed Trailer 5,000
06120606
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
11,800
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42125
Telephone
42126
Utilities
42130
Rental/Lease of Equipment
42200
Equipment Maintenance
42210
Maint. of Grounds/Bldgs
1,000
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
DEPARTMENT: Community Svcs
DIVISION: D -Bar Center
ORGANIZATION #: 001-5333
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjuster! Budget Projected Proposed
64,477
56,600
56,600
65,400
20,000
53,325
98,950
118,950
181,800
1,884
900
900
1,000
12,587
10,300
10,300
11,800
954
6,300
6,300
6,750
509
350
350
400
4,033
9,950
9,950
14,850
17,473
10,200
10,200
10,800
155,242
193,550
213,550
312,800
21,726 50,000 50,000 50,000
750 500 500
21,726 50,750 50,500 50,!)UU
0
0 0 0 0
CONTRACT SERVICES
45300 CS -Community Svcs 187,213 255,050 255,050 256,730
TOTAL CONTRACT SVCS. 187,213 255,050 255,050 256,730
CAPITAL OUTLAY
46250 Misc Equipment 124,778 6,500 6,500 2,600
46410 Capital Improvements 35,390 35,390 40,400
124,778 41,890 41,890 43,000
DIVISION TOTAL 613,756 753,180 752,340 884,730
06/20/06
94
12,000
12,000
12,000
0
3,951
4,800
4,800
4,800
91,186
96,390
95,000
118,900
0
2,679
6,200
5,000
6,700
26,981
92,550
74,550
79,300
124,797
211,940
191,350
221,700
0
0 0 0 0
CONTRACT SERVICES
45300 CS -Community Svcs 187,213 255,050 255,050 256,730
TOTAL CONTRACT SVCS. 187,213 255,050 255,050 256,730
CAPITAL OUTLAY
46250 Misc Equipment 124,778 6,500 6,500 2,600
46410 Capital Improvements 35,390 35,390 40,400
124,778 41,890 41,890 43,000
DIVISION TOTAL 613,756 753,180 752,340 884,730
06/20/06
94
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $884,730
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Parks and Maintenance Supervisor
Part Time
Com Svcs Coord (19 hrslwk) (Step D)
Facility Attendent 1 (2,540 hrs) (Step D)
Facility Attendent II (2,020 hrs) (Step D)
Maintenance Worker 1 (1,250 hrs) (Step D)
Com Svcs Leader 1 (1,460 hrs) (Step D)
Com Svcs Leader 11 (2,180hrs) (Step D)
Overtime
SUPPLIES
Operating Supplies (41200)
Hardware Supplies
Electrical/Lighting Supplies
Office Supplies
Glass Repair Materials
Paint and Painting Supplies
Replacement Flags
Uniforms/Shirts
Cleaning Supplies
Color Copier Toner
Filters for Ice Machine
Amount Budgeted: $292,800
1.00 FT
4.00 PT
4.00 PT
4.00 PT
2.00 PT
4.00 PT
5.00 PT
IW*I llllm;iy
Amount Budgeted:
15,000
19,000
3,000
900
3,900
3,500
1,500
2,000
500
700
20,000
50,000
Small Tools and Equipment (41300) Amount Budgeted: 500
Copier for Pine Room 500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 12,000
Marketing Materials & Rental Information Brochures 12,000
Advertising (4211
Telephone (42125)
Office Telephone
Pay Telephone
Utilities (42126)
Gas -- Estimated 5% CPI increase
Water -- Estimated 5% CPI increase
Edison -- Estimated 10% CPI increase
Amount Budgeted:
0
Amount Budgeted: 4,800
3,600
1,200
Amount Budgeted: 118,900
25,700
6,050
87,150
95 06120/06
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (00'1-5333)
BUDGET DISCUSSION
FY06-07
Page 2
Equipment Maintenance (42200) Amount Budgeted: 6,700
Audio Video Systems Service 5,000
Copy Machine Service (B&W Copier) 1,200
Color Copier Service 500
Maint. of GroundstSidgs (42210) Amount Budgeted:
79,300
Electrical Service
16,000
Building Maintenance Services
42,000
Pressure Washing Service
6,000
Building Security Monitoring
1,800
Doors, Locks and Keys Service
3,000
Roofing Services
1,800
Carpet Cleaning -- Quarterly
5,800
Smart Power Panels for AN Power Back-up
900
Security Doors for AN System
400
Back Flow Preventor Cage (on Summitridge Drive)
600
Spot Lights for stage/podium
1,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
CONTRACT SERVICES
CS -Community Svcs (45300) Amount Budgeted: 256,730
Building Maintenance Contract wl4 FT Contract Staff 183,730
Pest Control Contract 2,000
Landscape Maintenance Contract (ValleyCrest) 62,930
HVAC Inspection & Maintenance Contract 3,000
Water Element Chemical Treatment & Maintenance Contract 1,970
Indoor Plant Maintenance Contract 1,900
Physicals for PT Facility Attendants 1,200
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 2,600
4 Adjustable Tables & 12 small chairs for preschool age classes 2,100
Time Clock for DBC 500
Capital Improvements (46410) Amount Budgeted: 40,400
Black -out Shades w/ Electrical Operation 38,000
Concrete Trash Receptacles -- 6 each 2,400
06/20/06
96
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT: Community Svcs
DIVISION: Park Operations
ORGANIZATION #: 001-5340
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
SUPPLIES
41200 Operating Supplies 4,657 4,260 4,260 11,200
41300 Small Tools & Equipment 4,500 1,000 0
TOTAL SUPPLIES 4,657 8,760 5,260 11,200
OPERATING EXPENDITURES
42125 Telephone
2,497
5,200
5,200
8,400
42126 Utilities
162,205
211,760
180,000
224,300
42130 Rental/Lease of Equipment
2,399
4,700
4,700
4,700
42210 Maint. of Grounds/Bldgs
95,195
145,900
130,000
165,900
TOTAL OPERATING EXP.
262,296
367,560
319,900
403,300
PROFESSIONAL SERVICES
44000 Professional Services
0
0
0
TOTAL PROF SVCS
0
0
0
0
CONTRACT SERVICES
45300 CS -Community Svcs
269,500
236,850
236,850
230,510
TOTAL CONTRACT SVCS.
269,500
236,850
236,850
230,510
CAPITAL OUTLAY
46250 Misc Equipment
78,127
7,300
7,300
45,500
46410 Capital Improvements
25,000
5,000
0
40,000
103,127
12,300
7,300
85,500
DIVISION TOTAL 639,580 625,470 569,310 730,510
06/20/06
97
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY06-07
TOTAL. BUDGET $730,510
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 11,200
Heritage Community Ctr 5,000
Parks Supplies 3,000
Doggie Walk Bags 2,500
Staff Work Boots 700
Small Tools & Equipment (41300) 0
Small Tools and Equipment
OPERATING EXPENDITURES
Amount Budgeted: 4,700
Telephone (42125)
Amount Budgeted: 8,400
Heritage Park
1,200
Heritage Community Ctr
1,200
Maplehill Pk
1,200
Pantera Pk
1,200
Peterson Pk
1,200
Reagan Pk
1,200
Sycamore Cyn
1,200
tilities (42126)
Paul Grow Park
Heritage Park
Heritage Community Ctr
Lorbeer Lights
Maplehill Pk
Pantera Pk
Peterson Pk
Reagan Pk
Starshine Pk
Summitridge
Sycamore Cyn
Amount Budgeted:
12,500
17,300
18,400
8,500
16,200
49,800
40,300
25,000
11,200
13,100
12,000
224,300
Rental/Lease of Equipment (42130)
Amount Budgeted: 4,700
Lorbeer Ball Reid Lights
Portable Restrooms
4,700
Maint. of Grounds/Bldgs (42290)
Amount Budgeted: 165,900
Paul Grow Park
Misc Maintenance
2,000
Re -plant Slope on Forest Canyon
8,000
Re -place Two Drinking Fountains
8,000
Heritage Park
Misc Maintenance
8,000
06/20/06
98
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
Heritage Park
FY06-07
Maplehill Park
Page 2
Ronald Reagan Park
Heritage Community Ctr
Starshine Park
Building maintenance contract
7,500
Misc maintenance
4,500
Maplehill Pk
Misc maintenance
9,000
Pantera Pk
Building Maintenance Contract
3,500
Re -plant slope along Bowcreek
24,000
Misc maintenance
10,000
Peterson Pk
Install additional bollards
3,000
Removal of Poison Oak Adjacent to Hiking Trail
2,000
Misc maintenance
12,000
Reagan Pk
Misc maintenance
9,000
Starshine Pk
Misc maintenance
2,000
Summitridge
Misc maintenance
3,800
Sycamore Cyn
Extensive cleaning of creek area -- removal of volunteer palms,
20,000
trash and and un -natural debris
Sump Pump Maintenance
10,000
Ground Squirrel Control
3,600
Misc maintenance
4,000
Weed Removal/Fire Breaks
10,000
Removal of Poison Oak Adjacent to Hiking Trail
2,000
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
CONTRACT SERVICES
CS -Community Svcs (45300) Amount Budgeted: 230,510
Landscape Maintenance Contract
TruGreen Contract 97,470
Paul Grow Park
19,300
Heritage Park
13,100
Maplehill Park
15,420
Ronald Reagan Park
22,620
Starshine Park
7,700
Sycamore Canyon Park
15,430
Trail Head at Sycamore Canyon Park
3,900
ValleyCrest Contract (includes anticipated 4% CPI increase) 131,840
Pantera Park 91,420
Peterson Park 40,420
Summit Ridge Park (incl. w/Diamond Bar Center)
Physicals for PT Maintenance Workers
1,200
06/20/06
99
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY06-07
Page 3
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
45,500
Three (3) Concrete Tables at each park listed:
Heritage Park
4,500
Ronald Reagan Park
4,500
Sycamore Canyon Park
4,500
Replacement Chairs for Heritage Park Community Center
15,000
Fire Sprinkler Repairs at Heritage Park Community Center
8,000
Replace 22 recalled heads; install two new locations
Portable Generator -- 3500 watt
1,000
Sidewalk Grinder & Vacuum
7,000
Time Clocks for Heritage & Pantera Community Buildings
1,000
Capital Improvements (46410) Amount Budgeted: 40,000
Paul C. Grow Park Ath Field Turf Reconditioning 7,250
Pantera & Peterson Park Ath Field Turf Reconditioning 12,750
Electrical Contractor Refurbishment of Elec. Panels at all Parks 10,000
Resurface and Repair Heritage Park Basketball Court 10,000
06/20/06
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement .
40083
Worker's Comp. Exp.
40084
Short]Long Term Disability
40085
Medicare
40090
Benefit Allotment
90,900
TOTALPERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
DEPARTMENT: Community Svcs
DIVISION: Recreation
ORGANI7_ATION ##: 001-5350
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
272,706
387,150
387,150
440,350
13,568
22,160
22,160
14,570
201,304
203,150
171,150
174,700
5,456
8,600
8,600
9,950
48,219
81,430
81,430
90,900
2,316
13.680
13,680
13,420
1,960
2,760
2,760
3,100
16,255
15,830
15,830
16,000
66,581
98,400
98,400
106,950
628,365
833,160
801,160
869,940
57,096
59,635
59,635
61,685
1,500
1,500
1,500
0
57,096
59,635
59,635
61,685
OPERATING EXPENDITURES
42110
Printing
11,031
9,930
8,130
10,940
42112
Photography
0
50
50
42115
Advertising
346
1,000
42120
Postage Charges
0
250
100
250
42130
Rental/Lease of Equipment
3,085
9,480
9,480
9,710
42140
Rental/Lease of Real Prop
55,974
59,535
50,000
71,075
42200
Equipment Maintenance
1,598
1,500
1,500
1,500
42315
Membership & Dues
2,415
2,300
1,800
1,885
42325
Meetings
1,067
1,020
1,000
1,090
42330
Travel - Conferences
2,289
4,670
3,000
5,780
42335
Travel -Mileage & Auto Allow
712
950
900
1,940
42340
Education & Training
2,151
2,580
2,400
2,255
42353
City Birthday Party
30,056
60,000
50,000
63,665
42410
Admissions -Youth Activities
17,194
25,830
24,180
25,980
TOTAL_ OPERATING EXP.
127,918
178,095
152,490
197,120
PROFESSIONAL SERVICES
44000
Professional Services
39,071
15,400
10,000
4,000
44100
Commission Compensation
3,510
3,150
3,150
3,150
44300
Special Studies
0
0
0
TOTAL PROF SVCS
42,581
18,550
13,150
7,150
CONTRACT SERVICES
45300
CS -Community Svcs
219,232
101,737
101,737
124,025
45305
CS -Concerts in the Park
13,010
15,680
15,680
19,575
45310
CS -Excursions
51,056
50,900
45,000
54,300
45320
CS -Contract Classes
157,100
157,100
163,960
TOTAL CONTRACT SVCS.
283,298
325,417
319,517
361,860
CAPITAL OUTLAY
46230 Comp Eq - Hardware
46250 Misc Equipment
DIVISION TOTAL
0 0 0
10,059 3,800 3,110 5,300
10,059 3,800 3,110 5,300
1,149,317 1,418,657
1,349,062 1,503,055
06/20/06
101
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $1,503,055
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Svcs Director
Recreation Supervisor 11
Recreation Services Manager
Admin Assistant
Recreation Specialist
CS Coordinator (Seniors)
CS Coordinator
Regular Part -Time
CS Leader 1 (20 hrs)
CS Leader II (30 hrs)
Seasonal Part -Time
CS Coord.-Day Camp/Youth Master Plan
Implementation (990 hrs @ D -Step)
CS Workers (440 hrs @ C -Step)
CS Leader 1 (3,191 hrs @ C -Step)
CS Leader 11 (4,075 hrs @ C -Step)
Amount Budgeted: 855,370
0.485 FT
1.000 FT
1.000 FT
1.000 FT
2.000 FT
0.670 FT
2.000 FT
1.00 RPT
2.00 RPT
3.00 RPT
2.00 SPT
3.00 SPT
12.00 SPT
12.00 SPT
29.00 SPT
Overtime Wages (40020)
Amount Budgeted: 14,570
Summer Day Camp
500
Senior Excursions
350
Haunted House
1,100
4th of July Event
1,000
18th Birthday Party
2,550
Adult Excursions
3,800
Sunday at the Center
700
Winter Snow Fest
1,500
YMP & Youth in Action
3,070
SUPPLIES
Operating Supplies (41200)
Amount Budgeted: 61,685
Haunted House/FFF
4,000
Easter Egg Hunt
2,135
Youth Soccer
2,768
Youth Basketball
9,058
Adult Volleyball
290
Candy Cane Craft Fair
400
Senior Excursions
981
Senior dances/programs
6,570
Adult Basketball
3,899
Day Camp
6,405
06/20/06
102
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY06-07
Page 2
YMP Imp & D84 Youth
Adult Excursions
Volunteen Program -T-Shirts
Tiny Tots
Pepsi Pitch, Hit and Run Event
Youth Baseball
Winter Snow Fest
Concerts in the Park
Contract Classes
Staff One Pitch Tourney
Sunday at the Center
Veterans Recognition
Arbor Day Celebration
Fourth of July
Small Tools & Equipment (41
OPERATING EXPENDITURES
Printing (42110)
Concerts in the Park
Day Camp
Winter Snowfest
Youth Basketball
Youth Baseball
Youth Soccer
Easter Egg Hunt
Haunted House & Fall Fun Festival
Arbor Day Celebration
Sunday at the Center
Tiny Tots
Candy Cane Craft Fair
Senior Newsletter
Contract Classes
Veterans Recognition
Pepsi Pitch, Hit & Run
Fourth of July
Amount Budgeted:
Amount Budgeted:
2,280
700
500
6,500
200
6,540
3,100
1,030
500
539
1,040
700
650
900
2,000
1,000
350
550
500
500
500
500
100
1,040
200
700
400
500
400
500
1,200
10,940
Photography (42112) Amount Budgeted: 50
Fourth of July 50
Advertising (42115) Amount Budgeted: 1,000
Haunted House/FFF 400
4th of July 600
Postage Charges (42120) Amount Budgeted: 250
Business Reply Account 250
06/20/06
103
CITY OF DIAMOND BAR
RECREATION SVCS (00'1.5350)
BUDGET DISCUSSION
FY06-07
Page 3
Rental/Lease of Equipment (42130)
Summer Concerts -- Hot/Cold Sink
Winter Snowfest
Fireworks Show
Sound System
Restrooms/Sinks
Traffic Control Equipment
Security Lighting -- 2 Light Towers
Stage Lights
Rental/Lease of Real Prop (42140)
Youth Soccer
Youth Basketball
Adult Volleyball
Adult Basketball
Contract Classes
4th of July (DB High School)
Winter Snow Fest
Amount Budgeted:
Amount Budgeted:
9,710
2,760
2,250
800
1,800
1,000
850
250
71,075
4,040
13,440
2,400
25,080
23,000
3,000
115
Equipment Maintenance (42200) Amount Budgeted: 1,500
Vehicle Maint 1,500
Computer Maintenance (42205) Amount Budgeted: 0
Rec Trac Annual Maintenance Fee - IS Budget
Membership & Dues (42315) Amount Budgeted: 1,885
C.P.R.S. Membership (7 Staff) 1,050
Lern (2 staff) 550
DB 4 Youth 105
S.C.M.A.F. Membership (4 Staff) 180
Meetings (42325) Amount Budgeted:
1,090
C.P.R.S. Seminars
250
S.C.M.A.F. Sports Institute (4 staff)
200
CPRS District XII! Meetings
600
Concert Share Meeting
40
Travel - Conferences (42330) Amount Budgeted:
5,780
C.P.R.S. Conference - Sacramento -- 2007
Conference Registration 7 staff @ 276
1,890
Air Fair for 7 staff @ $250
1,750
Per Diem for 7 staff/4 days
1,260
Bass Lake Senior Conference
Registration 1 staff @110
110
Accomodations 1 staff @ 3 nights @ 130
470
Per Diem for 1 staff/4 days
180
Gasoline for City Car 600 miles
120
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
1,940
Staff Mileage
500
Recreation Mgr - Mileage ($120/mo)
1,440
06/20106
104
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
irY06-07
Page 4
Education & Training (42340) Amount Budgeted: 2,255
Day Camp 555
Contract Classes 1,160
Tiny Tots 540
City Birthday Party (42353) Amount Budgeted:
63,665
Banners (New Vertical Banners with install & removal)
9,000
Special Event Insurance
1,500
Restroom/Sink Rental
1,430
Sound System Rental
750
Equipment Rental -
Tables, Chairs, Generators, Canopies
7,000
Contract Staff/Security.
2,530
Rides/Attractions
18,000
Non Profit's Organizations Revenue Share
12,000
Commemorative Pins
550
DecorationlSigns
6,900
Game Prizes
1,555
Facility Rental - PUSD
200
Food Reimbursement
550
Birthday Cakes/Supplies
335
Wrist Bands
365
Flyers/Posters/Promotion
500
Kwik Covers
500
Admissions -Youth Activities (42410)
Day Camp - Excursions
Tiny Tots
Volunteens
PROFESSIONAL SERVICES
Professional Services (44000)
Temp Svcs - Vacation Coverage
Commissioner Compensation (44400)
5 Comm. @ $451mtg @ 14 mtgslyear
Special Studies (44300)
CONTRACT SERVICES
CS -Community Svcs (45300)
Adult Basketball Officials
Tiny Tots
Staff One Pitch Tourney
Volunteens
Daycamp -- (Peace Builders)
Amount Budgeted:
25,000
480
500
25,980
Amount Budgeted: 4,000
4,000
Amount Budgeted: 3,150
3,150
Amount Budgeted:
Amount Budgeted:
27,325
500
325
2,000
9,090
124,025
06/20106
105
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
8,700
BUDGET DISCUSSION
3,150
FY06-07
725
Advertising
Page 5
Special Event Insurance
1,600
Winter Snow Fest - 2007
600
11,260
65 tons of snow
9,500
Sound System
750
Special Event Insurance
450
Food Vendor Reimbursement
300
Event Security
260
Senior Program
18,931
Haunted HouselFall Fun Festival
1,050
Special Event Insurance
450
Revenue Split wlOrganizations (FFF)
600
Easter Egg Hunt Liability Insurance
450
Fireworks Show -- 2006
19,400
Fireworks
11,000
Entertainment
5,000
Professional Photography
900
Balloons/Decorations
500
Insurance
2,000
Veterans Recognition - Entertainment/Caterer
2,619
Physicals for PT Recreation Staff
1,200
Tutoring (US Dept of Ed Grant)
21,000
Armed Forces Banners (Total Cost -25 Bnrs)
5,925
YMP Implementation
2,950
Concerts in the Park (45305)
Bands -- 7 Concerts
8,700
Sound System
3,150
Concessionaire Reimbursements
725
Advertising
1,500
Special Event Insurance
1,600
Annual ASCAP Registration (w15% CPI adjustment)
600
Banners
3,300
CS -Excursions (45310)
Adult Excursions
Senior Excursions
Amount Budgeted:
16,500
37,800
CS - Contract Classes (45320) Amount Budgeted:
Contract Class Instructors 163,000
Finger Printing for Contract Class Instructors @ $32 960
CAPITAL OUTLAY
19,575
54,300
163,960
Misc Equipment (46250) Amount Budgeted: 5,300
Ping Pong Table -- 1 replacement 1,600
Youth Soccer Border Patrol Pads 3,700
06120/06
106
CITY OF DIAMOND BAR
Department - Public Works
• Public Works
Administration
• Engineering
• Road Maintenance
• Landscape Maintenance
107
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
PUBLIC WORKS
FY 2006-2007
Organization #: 001-5510 through 001-5558
DEPARTMENTINCLUDES
Landscape Maintenance
11.7%
PW Administration $647,890
Engineering 316,150
Road Maintenance 1,135,750
Landscape Maintenance 341,820
PUBLIC WORKS
PW Administration
24.0% Engineering
Total Department Expenditures - $2,441,610
�intenance
50.8%
06/20/06
109
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
$456,168
$536,150
$504,631
$658,650
SUPPLIES
26,507
40,500
39,500
37,500
OPERATING EXPENDITURES
46,129
59,500
56,400
76,640
PROFESSIONAL SERVICES
76,838
314,709
279,209
158,000
CONTRACT SERVICES
1,074,487
1,573,740
1,444,986
1,506,820
CAPITAL OUTLAY
1,788
2,285
2,285
4,000
DEPARTMENT TOTAL
$1,681,917
$2,526,884
$2,327,011
$2,441,610
DEPARTMENTINCLUDES
Landscape Maintenance
11.7%
PW Administration $647,890
Engineering 316,150
Road Maintenance 1,135,750
Landscape Maintenance 341,820
PUBLIC WORKS
PW Administration
24.0% Engineering
Total Department Expenditures - $2,441,610
�intenance
50.8%
06/20/06
109
CITY OF DIAMOND BAR
DEPARTMENT; Public Works
ESTIMATED EXPENDITURES
DIVISION;
Public Wks Admin
ORGANIZATION #:
001-5510
FY 2006-2007
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals Adjusted Budget
Projected
Pro used
PERSONNEL SERVICES
15,
195,500
195,500
248,550
40010 Salaries
1,552
1552
2,000
1,000
1,000
40020 Over -Time Wages
5,687
2,250
3,281
40030 Part -Time Salaries
1,937
2,250
2,250
3,200
40070 City Paid Benefits
24,212
35,430
35,430
44,900
40080 Retirement
630
2,910
2,910
4,550
40083 Worker's Comp. Exp.
975
1,300
1,300
1,550
40084 Short/Long Term Disability
2,787
3,010
3,010
3,600
40085 Medicare
21,666
27,000
27,000
34,600
40090 Benefit Allotment
218,632
271,650
271,6$1
341.950
TOTAL PERSONNEL
SUPPLIES
5,315
5,000
4,000
5,000
41200 Operating Supplies
475
500
500
500
41300 Small Tools & Equipment
5,790
5,500
4,500
5,500
TOTAL SUPPLIES
OPERATING EXPENDITURES
3,645
4,000
4,000
5,000
42110 Printing
3,248
3,000
3,000
3,500
42115 Advertising
23,117
3Q,000
30,000
35,000
42126 Utilities
154
42200 Equipment Maint
1,441818
1,000
500
1,000
42315 Membership & Dues
1,168
1,000
1,000
1,000
42320 Publications
2,144
2,000
2,000
2,000
42325 Meetings
1,409
1,000
1,000
2,000
42330 Travel -Conferences
2,215
1,800
1,800
4,440
42335 Travel -Mileage & Auto Allow
1,966
5,000
3,000
4,500
42340 Education & Training
40,484
48,800
46,300
58,440
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
23 028
196,959
196,959
45,000
44000 Professional Services
2,025
3,000
2,500
3,000
44100 Commissioner Camp
18,847
60,000
25,000
60,000
44240 Prof Svcs -Environmental
259,959
224,459
10$,000
43,900
TOTAL PROF SVCS
CONTRACT SERVICES
966
89,000
90,000
50,000
45221 CS - Engineering
(177)
45223 CS - Plan Checking
2,161
60,000
60,000
60,000
45227 CS - Inspection
12,946
20,000
15,000
20,000
45530 CS - Industrial Waste
15,896
169,000
165,000
130,000
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46200 Office Equipment
46220 Office Equip -Furniture
46250 Misc Equipment
DIVISION TOTAL
1,143 1.985
645 300
1,788 2,285
1,000
1,985 2,000
300 1,000
2,285 4,000
326,490 757,194 714,225 647,890
06/20/06
110
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $647,890
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted: 341,950
Public Works Director
0.55
FT
PW Services Manager
0.40
FT
Management Analyst
0.10
FT
Senior Engineer
0.40
FT
Associate Engineer
0.25
FT
Senior Admin. Assistant
0.75
FT
2.55 FT
Junior Engineer 0.70 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 5,000
Xerox Map Copier Supplies '
Misc. Office Supplies
mall Tools & Equipment (41300) Amount Budgeted:
500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 5,000
Plans, Specifications, Reports, Notices, and
Flyers
NTMP Notices & Surveys
nuve1us1ng t4c1-15) Amount Budgeted: 3,500
Educational program(s) and mailings related
to public works/traffic/parking/street
sweeping activities
Utilities (42126) Amount Budgeted: 35,000
Traffic signals
Membership & Dues (42315)
APWA, ASCE, MSA, TCSA.
Publications (42320)
Various Professional/Trade Magazines
Amount Budgeted: 1,000
Amount Budgeted: 1,000
111 06/20/06
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY06-07
PROFESSIONAL SERVICES 45,000
Professional Services (44000) Amount Budgeted:
Temporary Services for vacation coverage 5,000
Minute Secretary 5,000
10,000
ACE and SR57160 Traffic Mgt Programs
Citywide Traffic Signal Timing Plan 25,000
Commissioner Compensation (44100)
T&T Commission
3,000
Prof Svcs -Environments! {44240)
Page 2
NPDES Permit/Compliance due to
25,000
Meetings (42325)
Amount Budgeted:
2,000
Public Works and Traffic Engineering
5,000
NPDES Litigation
5,000
Workshops/Seminars
Travel -Conferences (4233))
Amount Budgeted:
2,000
League of California Cities- Public Works
Officers Institute Annual Conference, APWA
Conference
1,000
1,000
T&T Commissioner Wkshops/Conf
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
4,440
Auto Allow - PWks Director ($250/mo)
3,000
Auto Allow - PWks Svcs Mgr ($120/mo)
1,440
Education & Training (42340)
Amount Budgeted:
4,500
Employee Tuition
4,500
reimbursement($15001employee)
PROFESSIONAL SERVICES 45,000
Professional Services (44000) Amount Budgeted:
Temporary Services for vacation coverage 5,000
Minute Secretary 5,000
10,000
ACE and SR57160 Traffic Mgt Programs
Citywide Traffic Signal Timing Plan 25,000
Commissioner Compensation (44100)
T&T Commission
3,000
Prof Svcs -Environments! {44240)
Amount Budgeted: 60,000
NPDES Permit/Compliance due to
25,000
increased enforcement/requirements.
25,000
TMOL Studies
5,000
NPDES Litigation
5,000
CPR Membership
CONTRACT SERVICES 50,000
CS - Engineering (45221) Amount Budgeted:
As needed basis -non fee based projects
CS -Inspection (45227)
Amount Budgeted: 60,000
Grading, sewer, storm drains, and various
development improvements.
CS - Industrial Waste (45530)
L.A.County Dept. of Public Works: Plan
Checks, Permits, and Enforcements.
Amount Budgeted: 20,000
112
06/20/06
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY06-07
Page 3
CAPITAL OUTLAY
Office Equipment (46200) Amount Budgeted: 1,000
Office Equip -Furniture (46220) Amount Budgeted: 2,000
Misc Equipment (46250) Amount Budgeted: 1,000
06/20/06
113
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
1=Y 2006-2007
DEPARTMENT: Public Works
DIVISIOi!1 Engineering
ORGANIZATION #: 001-5:551
06/20/06
114
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
117,820
71,600
71,600
103,500
40010
Salaries
80
500
500
1,000
40020
Over -time Wages
1,258
1,000
1,000
1,350
40070
City Paid Benefits
17,571
12,950
12,950
18,700
40080
Retirement
493
870
870
2,100
40083
Worker's Comp, Exp.
7`11
711
460
550
40084
Short/Long Term Disability
1,020
1,020
1.550
40085
Medicare
1,692
15,453
11,700
11,700
14,600
40090
Benefit Allotment
155,078
100,100
100,100
143,450
TOTALPERSONNEL
OPERATING EXPENDITURES
500
200
500
42315
Membership & Dues
147
118
500
200
500
42325
Meetings
0
500
500
500
42330
Travel -Conferences
64
200
200
200
42335
Travel -Mileage & Auto Allow
0
1,000
1,000
1,000
42340
Education & Training
329
2,700
2,100
2,700
TOTAL OPERATING EXP.
CONTRACT SERVICES
35,000
43,901
43,901
45000
Contract Services
48 082
25,000
10,000
25,000
45221
CS - Engineering
112,534,847
20,000
50,000
45222
CS - Traffic
12
97 97,,550000
97,500
75,000
45223
CS - Plan Checking
11,374
15,000
15,000
15,000
45224
CS - Soils
2,000
0
2,500
45226
CS - Surveying
2,000
0
2,500
45227
CS - Inspection
216,837
245,651
186,401
170,000
TOTAL CONTRACT SVCS.
372,244
348,451
288,601
316,150
DIVISION TOTAL
06/20/06
114
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
EY06-07
TOTAL BUDGET $316,150
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 143,450
Senior Engineer 0.60 FT
Associate Engineer 0.75 FT
1.35 FT
OPERATING EXPENDITURES
Membership & Dues (42315) Amount Budgeted: 500
APWA(Senior and Associate Engineers)
ASCE(Senior and Associate Engineers)
Meetings (42325) Amount Budgeted: 500
Caltrans, MTA, LACDPW, SGVCOG, and
SCAG.
Travel -Conferences (42330)
Amount Budgeted:
500
APWA
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
200
Misc. trips
Education & Training (42340)
Amount Budgeted:
1,000
APWA, ASCE, ITS, UCLA Extensions
CONTRACT SERVICES
CS - Engineering (45221)
Amount Budgeted:
25,000
Misc. engineering studies/reports on an as
needed basis
CS - Traffic Engr (45222)
Amount Budgeted:
50,000
Traffic Counts, Speed Surveys, Traffic
Impact Studies, O&D Surveys, NTMP Plans,
e tc.
CS - Plan Checking (45223)
Amount Budgeted:
75,000
Target/Brookfield, Crooked Creek Homes,
South Pointe/JCC, TM 53430 (Cheung),
TM 53670 (Yeh), CRTC, lot line adjustment,
certificate of correction, grading, sewer, and
storm drain plans.
CS - Soils (45224)
Amount Budgeted:
15,000
As needed basis
06/20/06
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
FY06-07
Page 2
CS- Surveying (45226) Amount Budgeted: 2,500
As needed basis
CS - Inspection (45227) Amount Budgeted: 2,500
As needed basis
06/20/06
Is B."
CITY OF DIAMOND BAR DEPARTMENT: Public Works
ESTIMATED EXPENDITURES DIVISION: Road Maintenance
FY 2006-2007 ORGANIZATION #: 001-5554
SUPPLIES
41250 Road Maintenance Supplies 18,695 25,000 25,000 27,000
41300 Small Tools & Equipment 2,022 10,000 10,000 5,000
TOTAL SUPPLIES 20,717 35,000 35,000 32,000
OPERATING EXPENDITURES
42130
Rental/Lease of Equip
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
42200
Equipment Maintenance
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
Fuel
2,708
4,000
4,000
40010
Salaries
50,891
112,710
90,000
119,650
40020
Over -Time Wages
Services
500
165,000
500
40070
City Paid Benefits
690
1,900
1,500
2,200
40080
Retirement
9,200
20,500
16,500
21,600
40083
Worker's Comp. Exp.
439
4,310
3,500
3,400
40084
Short/Long Term Disability
371
710
650
750
40085
Medicare
883
1,670
1,200
1,750
40090
Benefit Allotment
9,984
22,100
19,500
23,400
TOTAL PERSONNEL
82,458
164,400
132,850
173,250
SUPPLIES
41250 Road Maintenance Supplies 18,695 25,000 25,000 27,000
41300 Small Tools & Equipment 2,022 10,000 10,000 5,000
TOTAL SUPPLIES 20,717 35,000 35,000 32,000
OPERATING EXPENDITURES
42130
Rental/Lease of Equip
1,795
3,000
3,000
5,000
42200
Equipment Maintenance
813
1,000
1,000
2,500
42310
Fuel
2,708
4,000
4,000
8,000
45506
TOTAL OPERATING EXP.
5,316
8,000
8,000
15,500
Professional
Services
158,576
165,000
165,000
180,000
44520
Prof Svcs - Engineering
32,938
54,750
54,750
50,000
45522
CS -Right of Way Maint
32,938
54,750
54,750
50,000
CONTRACT SERVICES
45501
CS -Street Sweeping
134,546
165,000
130,000
165,000
45502
CS -Road Maintenance
186,159
200,000
200,000
250,000
45504
CS -Sidewalk Insp & Repair
100,000
149,500
149,500
150,000
45506
CS -Striping & Signing
49,229
92,500
50,000
50,000
45507
CS -Traffic Signal Maint
158,576
165,000
165,000
180,000
45512
CS -Storm Drainage
12,617
20,000
20,000
20,000
45522
CS -Right of Way Maint
30,611
50,000
40,000
50,000
TOTAL CONTRACT SVCS.
671,738
842,000
754,500
865,000
CAPITAL OUTLAY
46250
Misc Equipment
0
0
0
0
0
0
DIVISION TOTAL 813,167 1,104,150 985,100 1,135,750
06/20/05
117
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $1,135,750
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted:
Public Works Superintendent
1.00 FT
Street Maintenance Worker II
1.00 FT
Public Works Director
0.10 FT
PW Services Manager
0.10 FT
173,250
2.20 FT
SUPPLIES
Road Maintenance Supplies (41250) Amount Budgeted: 27,000
AC Cold Mix, Absorbents, Signs, Posts,
Cones, Paint, Uniforms, and Misc. Supplies.
Small Tools & Equipment (41300) Amount Budgeted: 5,000
Misc. Items (grinding wheels, blades,
shovels, etc.)
OPERATING EXPENDITURES
Rental/Lease of Equip (42130) Amount Budgeted: 5,000
Generator, Spot Lights, Trucks, K -rails,
Barricades, Traffic Control Cones/Signs, etc.
Equipment Maintenance (42200)
Grinder, Striper, Car Washes, etc.
Fuel (42310)
Amount Budgeted: 2,500
Amount Budgeted: 8,000
PROFESSIONAL SERVICES
Prof Svcs -Engineering (44520) Amount Budgeted: 50,000
On-call Traffic Engineering Assistance/Support
CONTRACT SERVICES
CS -Street Sweeping (45501) Amount Budgeted: 165,000
CS -Road Maintenance (45502) Amount Budgeted: 250,000
CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 150,000
CS -Striping & Signing (45506) Amount Budgeted:
Includes Annual School Area Striping
Program.
118
50,000
06/20/06
CS -Traffic Signal Maint (45507)
CS -Storm Drainage (45512)
CS -Right of Way Maint (45522)
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY06-07
Page 2
Amount Budgeted: 180,000
Amount Budgeted: 20,000
Amount Budgeted: 50,000
06/20/06
119
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
CONTRACT SERVICES
DEPARTMENT: Public Works
DIVISION: Landscape Maint
ORGANIZATION #: 001-5558
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
45503
CS - Parkway Maint
20,123
21,960
21,960
22,920
45508
CS - Vegetation Control
75,477
88,905
70,000
88,900
45509
CS- Tree Maintenance
101,109
235,125
235,125
215,000
45510
CS - Tree Watering
8,307
15,000
12,000
15,000
TOTAL CONTRACT SVCS.
205,016
360,990
339,085
341,820
nAlmm .r0•11ry
205,016 360,990
339,085 341,820
06/20/06
120
CITY OF DIAMOND BAR
LANDSCAPE MAINTENANCE (001-5558)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $341,820
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted:
0
None Budgeted
CONTRACT SERVICES
CS - Parkway Maint (45503) Amount Budgeted: 22,920
Lanterman Contract 22,920
CS - Vegetation Control (45508) Amount Budgeted: 88,900
MCE Contract 76,i00
Freeway Ramps/Cal Trans ROW 12,800
CS - Tree Maintenance (45509) Amount Budgeted: 215,000
WCA Contract
Tree Maintenance -- 3 year cycle 164,255
Tree/Stump Removals 15,745
As-needed/Emergency 25,000
Tree Planting 10,000
CS - Tree Watering (45510) Amount Budgeted: 15,000
WCA Contract
CITY OF DIAMOND BAR
Department - Transfers Out
• Transfers Out
123
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2006-2007
DEPARTMENT: Transfers -Out
DIVISION,;..., Transfers -Out
ORGAN]4 OON #: 001 9915
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Pro osed
OPERATING TRANSFERS OUT
49011 Transfer Out -Com Orgnztn Fd
14,807
20,000
20,000
20,000
49510
Transfer Out -Self Ins Fund
1 69,687
180,030
185,000
200,000
23,350
49520
Transfer Out -Equip Replcmt
32,100
25,338
25,338
59,100
100,000
49530
Transfer Out -Comp Replcmt
35,500
59,100
284,438
289,438
343,350
DIVISION TOTAL_
252,094
USES OF FUND BALANCE RESERVES
49250 Transfer Out-CIPFund 823,551 1,087,900 295,000 2,613,750
823,551 1,087,900 295,000 2,613,750
06/20/06
124
CITY OF DIAMOND BAR
TRANSFERS OUT .(001-9915)
BUDGET DISCUSSION
FY06-07
TOTAL BUDGET $2,957,100
TRANSFERS OUT
Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000
20,000
Transfer Out-CIP Fund Amount Budgeted:
2,613,750
18603 Grand Ave BIB - Phase II
243,008
Grand Ave BIB - Phase III
306,692
01406 Slurry Sea[/Overlay - Area 2
175,400
01407 Slurry Seal/Overlay - Area 3
750,000
22306 Neighborhood Traffic Management Mitigations
125,000
22oo6 Landscape Imp - Fallowfield
165,000
22206 Pkwy/Lndscp Imp - Prospectors/Sunset Xing
131,150
Site XR - DBB & BCR Landscape Imp
90,000
Arterial Slurry Seal - Area 1
300,000
Prospctrs Rd & SS Xng - Traffic Calming
30,000
DBC - Emergency Generator
147,500
Lndscpe/Drainage Imp-Gld Rsh East of DBB
150,000
Transfer Out -Self Ins Fund Amount Budgeted:
200,000
Insurance Premiums/Deposits
200,000
ranster Out -Equip Replcmt Amount Budgeted:
Vehicle Replacement (5 yr cycle)
i ransrer uut-Computer Equip Replacement
Hardware
PC Scheduled Replacement (4yr life cycle)
Servers (5 yr life cycle)
Network Gear (5 yr life cycle)
Printers (5 yr life cycle)
Laptops (3 yr life cycle)
Telephone Equipment (10 years)
Copiers (10 years)
Amount Budgeted:
23,350
26,000
35,800
13,000
3,000
9,200
6,000
7,000
23,350
100,000
SPECIAL FUNDS
BUDGETS
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
COMMUNITY ORGANIZATION SUPPORT FUND
FUND DESCRIPTION:
FUND TYPE: General Fund
FUNCTION. Corn Org Support
FUND #: toil
This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy
to support various non profit community organizations which are of a benefit to the City. The City has continued
this program to show their ever increasing interest and support of the City's non profit community organizations.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Ad'usted Budget Projected Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance -
36100 investment Earnings - 20,000 20
39001 Transfer -in General Fund 14,807 20,000
TOTAL 14,807 20,000 20,000 20
OPERATING EXPENDITURES
4010-42355 Contributions - Com Groups 14,807 20,000 20,000 20,000
14,807 20,000 20,000 20,000
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
0 0
0 0 0
14,807 20,000 20,000 20,000
06/20/06
128
CITY OF DIAMOND BAR
COMMUNITY ORGANIZATION SUPPORT FUND (011)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $20,000
ESTIMATED RESOURCES
Approp Fund Balance
Amount Budgeted:
0
0
Interest Revenue (36100) Amount Budgeted: 0
Transfer -in General Fund (39001) Amount Budgeted:
20,000
TOTAL EXPENDITURE BUDGET $20,000
OPERATING EXPENDITURES
Contributions - Com Groups (42355) Amount Budgeted:
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
20,000
20,000
0
06/20/06
129
SPECIAL REVENUE
FUNDS
131
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
GAS TAX FUND
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION: Street Maint/Const
FUND # 1 f 7
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway
Code. State law requires that these revenues be recorded in a Special Revenue Fund, and
that they be utilized solely for street related purposes such as new construction, rehabilitation
or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance
programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's
Capital Improvement Project Program.
TRANSFERS OUT
9915-49001 Transfer to General Fund 966,999 932,800 835,100 985,750
9915-49250 Transfer to CIP Fund 16,690 269,600 50,000 769,600
9915-49520 Vehicle Replacement Fd
Total Capital Outlay 983,689 1,202,400 885,100 1,755,350
FUND BALANCE RESERVES
25500 Reserve 585,299 430,569 791,698 138,848
Total Fund Balance Res. 585,299 430,569 791,698 138,848
TOTAL 1,568, 988 1,632,969 1,676,798 1,894,198
06/20/06
132
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Proposed
ESTIMATED RESOURCES
25500
Approp Fund Balance
462,943
585,299
585,298
791,698
31705
Gax Tax - 2105
370,225
360,600
366,000
370,000
31710
Gas Tax - 2106
222,127
212,870
217,000
220,000
31720
Gas Tax - 2107
491,876
466,500
485,000
490,000
31730
Gas Tax - 2107.5
7,500
700
7,500
7,500
36100
Interest Revenue
14,317
7,000
16,000
15,000
TOTAL
1,568,988
1,632,969
1,676, 798
1,894,198
TRANSFERS OUT
9915-49001 Transfer to General Fund 966,999 932,800 835,100 985,750
9915-49250 Transfer to CIP Fund 16,690 269,600 50,000 769,600
9915-49520 Vehicle Replacement Fd
Total Capital Outlay 983,689 1,202,400 885,100 1,755,350
FUND BALANCE RESERVES
25500 Reserve 585,299 430,569 791,698 138,848
Total Fund Balance Res. 585,299 430,569 791,698 138,848
TOTAL 1,568, 988 1,632,969 1,676,798 1,894,198
06/20/06
132
CITY OF DIAMOND BAR
GAS TAX FUND (111)
BUDGET DISCUSSION
F'Y06-07
I U I AL KF-SUURCE BUDGET $1,894,198
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 791,698
Estimated Based on Budget 791,698
Gax Tax - 2105 (31705)
Amount Budgeted: 370,000
Gas Tax - 2106 (31710)
Amount Budgeted: 220,000
Gas Tax - 2107 (31720)
Amount Budgeted: 490,000
Gas Tax - 2107.5 (31730)
Amount Budgeted: 7,500
Based on FY06 Projection
Interest Revenue Amount Budgeted: 15,000
15,000
TOTAL EXPENDITURE BUDGET $1,894,198
TRANSFERS -OUT
Transfer to General Fund (991549001) Amount Budgeted: 985,750
Road Maintenance (001-5554-4XXXX) less
Street Sweeping & Storm Drainage 950,750
Utilities (001-551042125) 35,000
Transfer Out - CIP (991549250) Amount Budgeted: 769,600
014oe Area 2 - Slurry Seal/Overlay 219,600
2m r, Prospectors Rd - Sunset to Gldn Spgs 450,000
Washington St - Cul -de -Sac 100,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 138,848
138,848
06/20/06
133
CITY OF DIAMOND BAR
FUND :TYPE; Special Revenue
SPECIAL FUNDS BUDGET
FtJIJCTIONt Public Transpgrtn
FUNIS #: -
112.
FY 2006-2007
PROPOSITION A FUND
FUND DESCRIPTION:
The City receives Proposition A Transit Tax which
is a voter approved sales tax override
for public
This fund has been established to account for these revenues and
transportation purposes.
approved project expenditures.
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals Adjusted Budget
Projected
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance
1,455,244
918,936
918,936
930,106
31310 Transportation Tax
859,748
866,300
930,000
640,000
927,500
650,000
34850 Transit Subsidy Prgrm Rev
554,340
550,000
22,000
30,000
22,000
36100 Interest Revenue
TOTAL
30,242
2,899,574
2,357,236
2,518,936
2,529,606
PERSONNEL SERVICES
47,138
67,000
67,000
90,750
XX -XX -40010 Salaries
526
1,000
1,000
XX -XX -40020 Over -Time Wages
XXXX-40030 Part -Time Wages
1.422
646
1,070
1,070
1,300
XXXX-40070 City Paid Benefits
7,087
12,160
12,160
16,400
XXXX-40080 Retirement Benefits
550
550
950
XXXX-40083 Workers Comp Expense
134
4110
410
600
XXXX-40084 ShorULong Term Disability
286
980
1,350
XXXX-40085 Medicare Expense
797
8,582
980
12,400
12,400
14,900
XXXX 40090 Cafeteria Benefits
66,618
95,570
95,570
126,250
OPERATING SUPPLIES
380
300
500
1,000
5553-41200 Supplies
380
300
500
1,000
OPERATING EXPENDITURES
8,000
5553-42128 Bank Charges
8,800
5553-42205 Computer Maintenance
7,140
7,200
7,200
7,200
5553-42315 Membership & Dues
200
51
200
5553-42395 Misc Exp
'
(53
7,087
7,400
7,250
24,200
CONTRACT SERVICES
30,464
43,360
35,100
47,955
5350-45310 CS - Excursions
4,210
8,000
5,150
7,000
5350-45315 CS - Holiday Shuttle
1,463
2,000
1,200
1,500
5553-45402 CS-SherifflSpcl Evts
5,500
0
5,500
5553-45527 Bus Bench Maintenance
1,277
246,298
300,000
280,000
300,000
5553-45529 Para -Transit Dial a Cab
147,171
190,000
190,000
200,000
5553-45533 Transit Subsidy Program
556,140
550,000
640,000
650,000
5553-45535 Transit Subsidy -Fares
987,023
1,098,860
1,151,350
1,211,955
CAPITAL OUTLAY
5360-46230 Computer Equip -Hardware
13,890
10,000
9,800
-
5,400
5360-46235 Computer Equip -Software
5,640
9,360
24,360
34,160
5,000
19,530
19,360
MISC EXPENDITURES
900,000
300,000
300,000
4090-47230 Sale of Prop A Fds
900,000
300,000
300,000
FUND BALANCE RESERVES
25500 Reserve 918,936 835,746 930,106 1, 1161,201
918,936 835,746 930,106 1,161,201
TOTAL 2,899,574 2,357,236 2,518,936 2,529,606
06/20/06
134
CITY OF DIAMOND BAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $2,529,606
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Projections
Transportation Tax (31310)
Based on MTA Estimates
Transit Subsidy Prgrm Rev (34850)
Amount Budgeted: 930,106
930,106
Amount Budgeted: 927,500
927,500
Amount Budgeted: 650,000
650,000
111re1re51 Kevenue Amount Budgeted: 22,000
Based on Experience 22,000
'
TOTAL EXPENDITURE BUDGET $2,529,606
PERSONNEL SERVICES
Finance Director
Info Svcs Director
Desktop Support Tech
Office Assistant II
Accounting Technician
PW Svcs Manager
Sr. Admin Assistant
Amount Budgeted:
0.10 FT
0.10 FT
0.15 FT
0.20 FT
0.70 FT
0.10 FT
0.10 FT
1.45 FT
126,250
OPERATING SUPPLIES
Supplies (5553-41200) Amount Budgeted: 1,000
Diamond Ride - ID Cards 500
Zebra Printer supplies for Diamond Ride 500
OPERATING EXPENDITURES
Banking Charges (42128) Amount Budgeted: 8,000
Credit Card Charges (online transactions) 8,000
Computer Maintenance (5553-42205)
Software Maintenance:
Diamond Ride
Page 2
Amount Budgeted:
135
8,800
06/20/06
CITY OF DIAMOND BAR
Amount Budgeted: 47,955
Prop A - Transit Fund (112)
600
BUDGET DISCUSSION
18,000
FY06-07
13,000
AssurelD - Annual Support
1,200
Transit Pass Systems (On-line Sales)
2,520
GovlS - TPS annual Maintenance & Support
5,000
eEye Digital Security - Secure IIS Maint.
350
Verisign - SSL Certificate
1,050
Hardware Maintenance:
Diamond Ride
500
Zebra printer - annual support & maint
Transit Pass Systems (On-line Sales)
HP - Server Maintenance and support
750
Membership & Dues (555342315) Amount Budgeted: 7,200
SGVCOG 7,200
Misc Expenditures (5553-42395) Amount Budgeted: 200
200
CONTRACT SERVICES
CS - Excursions (5350-45310)
Amount Budgeted: 47,955
600
Tiny Tots
18,000
Seniors
13,000
Day Camp
8,500
Adult Excursions
2,520
Concerts in the Park - Shuttles
1,330
City Birthday Party - Shuttles
3,455
4th of July - Shuttles
550
Winter Snow Fest - Shuttle
C5 -Holiday Shuttle (5360-45315) Amount Budgeted: 7,000
Based on experience
CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500
Security for Evening Transit Sales 1,500
5,500
Bus Bench Maintenance (5553-45527) Amount Budgeted: 5,000
Replacement Benches 600
Replacement Decals
Page 3
Para -Transit Dial a Cab (5553-45529) Amount Budgeted:
300,000
Transit Subsidy Program (5553-45533) Amount Budgeted: 200,000
06/20/06
136
CITY OF DIAMOND BAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY06-07
Transit Subsidy -Fares (5553-45535) Amount Budgeted: 650,000
CAPITAL OUTLAY
Computer Equip - Hardware (5553-46230) Amount Budgeted: 0
Computer Equip - Software (5553-46230) Amount Budgeted: 5,000
TPS - System Enhancements 5,000
MISC EXPENDITURES
Sale of Prop A Funds (4090-47230) Amount Budgeted: 0
Sale of Prop A
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 1,161,201
_ 1,161,201
137 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
PROPOSITION C FUND
FUND DESCRIPTION:
FUNd.. HYPE;. Special Revenue.;
FUNCTION. S.tr onst.
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County.
These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These
projects must be transit related improvements. In order to spend these funds, the City must submit the project to the
County for prior approval.
ESTIMATED RESOURCES
25500 Approp Fund Balance
31320 Transportation Tax
36100 Interest Revenue
TOTAL
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Adjusted Budget
Projected
Pro osed
581,333
1,174,308
1,174,308
784,595
713,315
718,540
807,000
770,500
19,789
18,000
30,000
20,000
......,.,,
ni 4 znR
1.575.095
TRANSFERS OUT 9,000 9,000 9,000
9915-49001 Transfer to General Fund 140,129 805,000 1,217,713 905,000
9915-49250 Transfer to CIP Fund 140,129 814,000 1,226,713 914,000
FUND BALANCE RESERVES
25500 Reserve
TOTAL
1,174,308
1,174,308
1,191,849
1,1911,849
784,595
784,595
661,095
661,095
1,314,437 2,005,849 2,011,308 1,575,095
138
06120106
CITY OF DIAMOND BAR
Prop C - Transit Fund (113)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $1,575,095
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 784,595
Anticipated FB 784,595
Transportation Tax (31320) 770,500
Based on MTA Estimates 770,500
Interest Revenue Amount Budgeted: 20,000
Based on Experience 20,000
TOTAL EXPENDITURE BUDGET $1,575,095
TRANSFERS -OUT
Transfer Out - General Fund (9915-49001) Amount Budgeted: 9,000
Staff Charges for Prop C - Project Admin 9,000
Transfer Out - CIP (9915-49250)
Amount Budgeted: 905,000
DBB/Golden Spgs - Signl Mods
120,000
BCR/Golden Spgs - Sgnl Mods
120,000
TS - Golden Spgs @ Racquet Club
165,000
Interconnect Links
500,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 661,095
661,095
139 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
Transportation Efficency Act (TEA) Fund
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION: StreetlPath$ Impr
FUND #: 114
The Federal Government has Created a Federal Surface Transportation Program that allocates funds for various improvements
been allocated funds to improve one
to the nation's streets and roads. The allocations
are made each six years. The City has
to account for this activity.
of the City's main throughfares, Grand Avenue.
This fund has been established
FY2004-05 FY 2005-06 FY 2005-06
FY2006-07
Actuals Adjusted Bud et Projected
posed
ESTIMATED RESOURCES
_
-
25500 CIP Reserve
2,535,845 -
1,703,845
31845 TEA Revenue
-
36100 Investment Earnings
2,535,845 -
1,703,845
TOTAL
TRANSFERS OUT
2,535,845 0
1,703,845
9915-49250 Transfer to CIP Fund
0 2,535,845 0
1,703,845
Total Capital Outlay
FUND BALANCE RESERVES
0
25500 Reserve
0 0 0
0
Total Fund Balance Res.
0 2,535,845 0
1,703,845
TOTAL
06/20/06
140
CITY OF DIAMOND BAR
TEA Fund (114)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Budget
TEA Revenue
TEA LU
STP - L
Interest Revenue {36100
$1,703,845
Amount Budgeted: 0
0
1,703,845
935,845
768,000
Amount Budgeted: 0
TOTAL EXPENDITURE BUDGET $1,703,845
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,703,845
1a603 Grand Ave - Beautification Phase Il 935,845
Grand Ave - Beautification Phase III 768,000
FUND BALANCE DESERVES
Reserve (25500) Amount Budgeted: 0
141 06/20/06
CITY OF DIAMOND BAR FUND TYPE; Special Revenue
FUNCTION: Waste Mgt
SPECIAL FUNDS BUDGET FUND #: 115
FY 2006-2007
INTEGRATED WASTE MANAGEMENT FUND
Fund was
created during FY90-91,
to account for expenditures
and revenues
related
The Integrated Waste Management
the City's efforts to comply with A13939. Revenues recorded in this fund are the adopted
to the activities involved with
the State for recycling education and efforts.
This includes the Used Motor
waste hauler fees and funds received from
125
300
200
200
Oil Block Grant revenue.
200
1,000
FY 2005-06
FY 2005-06
FY 2006-07
2,000
FY2004-05
Actuals
Adjusted Budget
Projected
Proposed
ESTIMATED RESOURCES
560,890
563,775
563,775
421,283
25500 Approp Fund Balance
16,156
40,000
43,933
32,000
31870 Used Motor Oil Block Grant
19,869
100,000
100,000
-
31872 HHW Regional Grant
16,363
30,000
16,258
30,000
31875 Beverage Ctnr Recycling Grt
206 699
200,000
200,000
200,000
34820 AB939 Admin Fees
12,138
12,000
15,000
15,000
36100 Interest Revenue
36900 Misc Revenue
832,115
845,775
795,033
698,283
TOTAL
PERSONNEL SERVICES
91,194
119,000
80,000
136,450
55XX-40010 Salaries
315
500
55XX-40020 Over -Time Wages
2 368
600.
55XX-40030 Part -Time Wages
204
1,650
900
2,000
55XX-40070 City Paid Benefits
131,204
21,650
16,000
24,650
55XX-40080 Retirement
378
1,950
1,500
2,650
55)(X-40083 Worker's Comp. Exp.
750
600
850
55XX-40084 Shortlt ong Term Disability
552
1,800
1,400
2,000
55XX-40085 Medicare13
1,508
796
19,050
13,000
21,450
55XX-40090 Cafeteria Benefits
124 989
165,850
114,500
190,050
Total Personnel
SUPPLIES
10,000
0
10,000
5516-41200 Operating Supplies
18 925
10,000
5,0)0
10,000
55XX-41400 Promotional Supplies
18,925
20,000
5,000
20,000
OPERATING EXPENDITURES
55XX-42110 Printing
5515-42115 Advertising
5515-42120 Postage
5515-42315 MembershiplDues
5 51 5-4232 0 Publications
5515-42325 Meetings
5515-42330 Travel -Cont & Meetings
5515-42340 Education & Training
5515-42355 Contributions -Com. Groups
Total Operating Exp.
PROFESSIONAL SERVICES
55XX-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
5515-45500 CS -Public Works
Total Contract Svcs.
14,767
40,000
13,700
30,000
15,000
1,170
15,000
500
250
500
500
300
125
300
200
200
75
350
200
1,000
337
1,000
2,000
750
2,000
1,000
500
1,000
2,000
1,000
2,000
16,474
62,000
17,250
52,000
43,933
100,000
15,000
30,000
30,000
43,933
100,000
15,000
64,019
75,000
37,000
80,000
80.000
64,019
75.000
3 000
7,
TRANSFERS OUT 185,000 185,000 185,000
9915-49001 Transfer Out - General Fund 0 185,000 185,000 185,000
FUND BALANCE RESERVES 563,775 337,925 421,283 141,233
25500 Reserve 337,925 421,283 141,233
Total Fund Balance Res. 563,775
TOTAL 832,115 9Q5,775 698,283
795,033
06t20!06
142
CITY OF DIAMOND BAR
AB939 Compliance -Waste Mgt (115-5515)
BUDGET DISCUSSION
FY06-07
TOTAL_ RESOURCE BUDGET $636,283
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 421 283
Estimated 421,283 '
AB939 Admin Fees (34820) Amount Budgeted: 200,000
Interest Revenue Amount Budgeted: 15,000
Based on Experience 15,000
TOTAL_ EXPENDITURE BUDGET $636,283
PERSONNEL SERVICES
Full Time
PW Director
PW Manager
Management Analyst
Jr Engineer
Sr. Admin Assistant
OPERATING EXPENDITURES
Amount Budgeted:
0.25
0.40
0.75
0.30
0.15
1.85
177,350
Printing (5515-42110) Amount Budgeted: 15 000
Educational outreach to increase multi -family '
and commercial sector recycling.
Advertising (5515-42115) Amount Budgeted: 15 000
Multi -media campaign focusing on integrated '
waste management
Postage (5515-42120) Amount Budgeted: 500
Membership/Dues (5515-42315)
Publications (551542320)
Amount Budgeted: 300
Amount Budgeted: 200
Meetings (5515-42325) Amount Budgeted: 1,000
143 0620/06
CITY OF DIAMOND BAR
AB939 Compliance - Waste Mgt {115-5515)
BUDGET DISCUSSION
FY06-07
Page 2
Travel-Conf &Meetings (5515-42330)
Amount Budgeted: 2,000
Budgeted: 1,000
Amount Bud
Education &Training (5515»42340) g
Contributions -Com. Groups (5515-42355) Amount Budgeted:
2,000
City Trash Cutter Award, America Recycles
Day Celebration, etc.
PROFESSIONAL SERVIGtS Amount Budgeted:
Professional Services (5515-44000) g
on-call Technical Assistance/support in AB 939
Annual Report, VerificationNalidation of
DRS Tonnage, C & D Debris Program, etc.
CS -Public Works (5515-55500)
Street sweeping debris composting program
Door -to -Door 41NW Program
Amount Budgeted:
I r%p%1'1 X71 L-, - v .- -
Transfer Out - General Fund (9915-49001) Amount Budgeted:
Street sweeping (001-5554-45501)
Storm Drainage (001-5554-45512)
FUND BALANct
Reserve (25500)
Amount Budgeted:
144
06/20106
30,000
80,000
60,000
20,000
185,000
165,000
20,000
126,933
126,933
06/20106
CITY OF DIAMOND BAR
IWMF - Recycling (115-5516)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $62,000
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Budget
Used Motor Oil Block Grant (31870)
Beverage Cntnr Recycling Grant (31875)
Amount Budgeted: 0
Amount Budgeted: 32,000
Amount Budgeted: 30,000
TOTAL EXPENDITURE BUDGET $62,000
PERSONNEL BUDGETED:
Full Time Amount Budgeted: 12,700
Management Analyst 0.15
0.15
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 10,000
Implementing pilot recycling programs for
schools, apartment/condo complexes.
Promotional Supplies (41400) Amount Budgeted: 10,000
storm water prevention/water conservation
items.
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 15,000
Outreach materials for businesses/residents
Contributions -Com. Groups (42355) Amount Budgeted: 0
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 14,300
14,300
145 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
AB2928 -Traffic Congestion Relief Fund
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION:. Str Maint
FUND #: ' 117
During FY 00-01, the State Legislature passed bill AB 2928. This bill allows for the allocation of funds
to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. It was
understood that City would receive these funds on a quarterly basis through FY 2006. Since the State
has been in a budget crisis, this funding was held up but in FY06 the distribution of funds resumed.
ESTIMATED RESOURCES
25500 Appropriated Fund Balance
31865 AB2928 - Traffic Cngstn Rel.
36100 Interest Revenue
TOTAL
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
Total Transfers Out
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Prajected Proposed
_ 253,000
250,000 250,000 -
3.000 2,000
250,000 255,000
0 250,000 0 255,000
FUND BALANCE RESERVES 0 0 253,000 0
25500 Reserve 0 0 253,000 0
Total Fund Balance Res.
TOTAL
[e7
146
06/20/06
CITY OF DIAMOND BAR
AB2928 - Traffic Congestion Relief Fund (117)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $255,000
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 253,000
Estimated Based on Budget 253,000
AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted:
Based on State Revenue Estimate (PY)
Interest Revenue Amount Budgeted: 2,000
Based on Experience 2,000
TOTAL EXPENDITURE BUDGET $255,000
TRANSFERS -OUT
Transfer Out - CIP (9915-49250) Amount Budgeted: 255,000
01406 Slurry Seal - Area 2 255,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 0
0
06/20106
147
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
AIR QUALITY IMPROVEMENT FUND
FUND DESCRIPTION,
FUND TYPE, Special Revenue
FUNCTION: Air Quality
FUND #: 11.$
This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the
imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance
and provisions of the California Clean Air Act of 1988.
ESTIMATED RESOURCES
25500 Approp Fund Balance
31810 Pollution Reduction Fees
36100 Interest Revenue
TOTAL
PERSONNEL SERVICES
5098-40010 Salaries
5098-40020 Over -Time Wages
5098-40070 City Paid Benefits
5098-40080 Retirement
5098-40083 Worker's Comp. Exp.
5098-40084 Short/Long Term Disability
5098-40085 Medicare
5098-40090 Cafeteria Benefits
Total Personnel
OPERATING EXPENDITURES
5098-42125 Telephone
5098-42205 Computer Maintenance
5098-42315 Membership/Dues
5098-42325 Meetings
5098-42330 Travel -Conferences
5098-42340 Educ & Training
Total Operating Exp.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
170,799
72,092
3.937
119,920 119,920 79,577
65,000 70,000 70,000
4,000 4,000 3,000
246,828 188,920 193,920 152,577
2,653
9,550
9,550
23,700
44
130
130
250
523
1,750
1,750
4,300
8
100
100
350
19
60
60
150
60
150
150
350
626
1,550
1,550
2,600
3,933
13,290
13,290
31,700
1,217
0
0
7,140
7,400
7,194
7,500
0
1,500
8,188
7,000
7,000
7,000
16,545
14,400
14,194
16,000
PROFESSIONAL SERVICES 0
5098-44000 Professional Services
5098-44030 Prof Svcs - Data Processing 10,200 11,000 11,000 11,000
Total Prof. Svcs. 10,200 11,000 11,000 11,000
CAPITAL OUTLAY 0
5098-46230 Computer Equip -Hardware 10,326 20,000 19,859
5098-46235 Computer Equip -Software 78,104 110,000 56,000 23,000
Total Capital Outlay 88,430 130,000 75,859 23,000
TRANSFER -OUT 70,000
9915-49001 Transfer to Gen Fd 7,800 7,800
Total Transfer out 7,800 7,800 0 70,000
FUND BALANCE RESERVES 877
25500 Reserve 119,920 12,430 79,577
Total Fund Balance Res. 119,920 12,430 79,577 877
TOTAL 246,828 188,920 193,920 152,577
06/20/06
148
CITY OF DIAMOND BAR
AIR QUALITY IMPROVEMENT FUND (118)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $152,577
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 79,577
Estimated Based on Budget 79,577
Pollution Reduction Fees (31810) Amount Budgeted: 70,000
Based on history 70,000
Interest Revenue Amount Budgeted: 3,000
Based on Experience 3,000
TOTAL EXPENDITURE BUDGET $152,577
PERSONNEL SERVICES
Amount Budgeted: 31,700
Into Svcs Director 0.10
Network GIS Engineer 0.15
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 0
Computer Maintenance (42205) Amount Budgeted: 0
Membership/Dues (42315) Amount Budgeted: 7,500
SGVCOG 7,500
Meetings (42325) Amount Budgeted: 0
Travel -Conferences (42330) Amount Budgeted: 1,500
ESRI - GIS Conference (Hotel & Per Diem) 1,500
Education and Training (42340) Amount Budgeted: 7,000
On -Line & GIS 7,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
Development of online services
Prof Svcs - Data Processing (44030) Amount Budgeted: 11,000
Gov Partners Hosting Contract 11,000
06/20/06
149
CITY OF DIAMOND BAR
AIR QUALITY IMPROVEMENT FUND (118)
BUDGET DISCUSSION
FY06-07
Mage 2
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted: 0
Online Applications (Development Services)
Computer Equip -Software -(46235) Amount Budgeted: 23,000
Online Applications could include: 23,000
Development of Online City Services
TRANSFERS -OUT
Transfer Out - Gen Fd (9915-49001) Amount Budgeted: 70,000
Development Svcs Automation Including 70,000
Online Permitting & Inspections
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted; 877
877
06120/06
150
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
SB 821 FUND - Bike and Pedestrian Paths (TDA)
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION: Street/Paths Imps
FUND #E 119
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S6821.
This fund has been established to account for transactions related to the receipt and expenditure of these funds.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
ESTIMATED RESOURCES
Actuals Adjusted Budget Projected Proposed
25500 CIP Reserve
31880 SB821 Revenue -Current Yr 31,083 - 53,672
31880 SB821 Revenue -Reserves 31,083
36100 Investment Earnings _ -
TOTAL _ - 31,083 - 84,755
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
Total Transfers Out
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res,
TOTAL
31,083 0 84,755
0 31,083 0 84,755
0 31,083 0 84,755
06/20/06
151
CITY OF DIAMOND BAR
SB 821 Fund (119)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $84,755
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 0
Estimated Based on Budget 0
SB821 Revenue -Current Yr (31880)
Based on MTA Alloc
53,672
53,67L
SB821 Revenue -Reserves (31880) 31,083
Base on Previous Year Unused Allocation 31,083
Interest Revenue (36100) Amount Budgeted: 0
TOTAL EXPENDITURE BUDGET $84,755
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted: 84,755
19603 Grand Ave - BIB Phase 11 31,083
Grand Ave - BIB Phase III 53,672
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 0
06/20!06
152
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
PARK FEES FUND (QUIMBY)
FUND DESCRIPTION:
FUND:TYPE Special Revenue
FUNCTION, Park improvement
FUND #: 122
Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute
land or pay fees to the local municipal government to provide recreational facilities within the development area.
This fund is used to account for the fees received.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
ESTIMATED RESOURCES
Actuals Adjusted Budget Projected Proposed
—
34555 Quimby Fees 65,250
36100 Interest Revenue 3,000
25500 Fund Balance Reserve
TOTAL _ _
- 68,250
TRANSFERS OUT
9915-49250 Transfer Out - CIP
Total Capital Outlay
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
68,250
68,250
0 0 0 68,250
06/20/06
153
CITY OF DIAMOND BAR
PARK FEES FUND (QUIMBY)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $68,250
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted:
Quimby Fees (34555) Amount Budgeted: 65,250
Brookfield (30 units @ $2,175ea) 65,250
Interest Revenue (36100) Amount Budgeted: 3,000
3,000
TOTAL EXPENDITURE BUDGET $68,250
TRANSFERS OUT 0
Transfers Out - CIP Fund (49250) Amount Budgeted:
FUND BALANCE RESERVES 68,250
Reserve (25500) Amount Budgeted:
6$,250
06/20/06
154
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
PROP A - SAFE NEIGHBORHOOD PARKS FUND
FUND TYPE: Special Revenue_
FUNCTION'- Park Improvement
FUND M. 123
FUND DESCRIPTION:
The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment
which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of
the youth master plan and the ADA retrofitting of Sycamore Canyon Park.
ESTIMATED RESOURCES
25500 Approp Fund Balance
31815 Prop A -Safe Nghbrhd Pks
TOTAL
TRANSFERS OUT
991549001 Transfer to Gen Fund
9915-49250 Transfer to CIP Fund
Total Transfers Out
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected _- Proposed
2,016 832,400 59,400 848,000
2,016 832,400 59,400 848,000
0 59,400 59,400 53,000
2,016 773,000 795,000
2,016 832,400 59,400 848,000
U
0
0
0
2,016 832,400 59,400 848,000
06/20/06
155
CITY OF DIAMOND BAR
PROP A SAFE NBRHD PKS FUND (123)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $848,000
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 0
Estimated Based on Budget
Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 848,000
848,000
TOTAL EXPENDITURE BUDGET $848,000
TRANSFERS OUT
Transfer to Gen Fund (49001) Amount Budgeted: 53,000
Youth Master Plan Implementation 53,000
Transfer to CIP Fund (49250) Amount Budgeted: 795,000
Sycamore Cyn Pk ADA Retrofit - Phase 111 795,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 0
06/20106
156
CITY OF DIAMOND BAF:
SPECIAL FUNDS BUDGET
FY 2006-2007
PARK & FACILITY DEVELOPMENT F=UND
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION:, Park lrnprovernent
FUND #: 124
The purpose of this fund is to provide resources for the development and enhancement of the
City's parks and facilities.
ESTIMATED RESOURCES
25500 Approp Fund Balance
34550 Developer Fees
36100 Interest Revenue
TOTAL
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
1,873,323 1,900, 300 1,900,300 1,9 50,300
40,802 37,000 50,000 50,000
_1,914,125 1,937.300 1.950.100 nnn inn
CAPITAL EXPENDITURES
46305 Real Estate Acquisition
0
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
13,825
870,794
1,016,450
Total Transfers Out
13,825
870,794
0
1,016,450
FUND BALANCE RESERVES
25500 Reserve
1,900,300
1,066,506
1,950,300
983,850
Total Fund Balance Res.
1,900,300
1,066,506
1,950,300
983,850
TOTAL _
1,914,125
1,937,300
1,950,300
2,000,300
CITY OF DIAMOND BAR
PARK & FACILITY DEVELOPMENT FD (124)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET V1000,300
ESTIMATED RESOURCES
Budgeted: dge
Approp Fund Balance (25500) Amount Bu1,950,300 1,950,300
Estimated Based on Anticipated Exp.
Developer Fees (34550)
Amount Budgeted: 0
nterest Revenue
Based on Experience
Amount Budgeted:
TOTAL EXPENDITURE BUDGET $2,000,300
50,000
50,000
TRANSFERS OUT 1,016,450
Transfer. to CIP Fund (49250) Amount Budgeted:
750,000
207o5 Lorbeer Ball Field 116,B00
21506 Pantera Pk Storerms/Restrms/Drkg Ftn 149,650
Batting Cages - Peterson & Pantera Pks
FUND BALANCE RI=5kKvta Amount Budgeted:
Reserve -Future Capital Imp (25500)
l
983,850
983,850
06/06/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
FUND DESCRIPTION:
FUND TYF'!=. Special Revenue.
FUNCTION: Community Dev
FUND #: 125
The City receives an annual CDBG allotment from the federal government via the Community Development Commission
The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate
income citizens.
ESTIMATED RESOURCES
25500 Approp Fund Balance
31630 CDBG Revenue -Carry Over
31630 CDBG Revenue
TOTAL
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-400200ver-time Wages
XXXX-40070City Paid Benefits
XXXX-40080 Retirement
XXXX-40083 Worker's Comp. Exp.
XXXX-40084ShortlLong Term Disability
XXXX-40085 Medicare
XXXX-40090 Benefit Allotment
Total Personnel
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
(124,559)
(139,921)
(139,921)
0
124,559
475,760
475,760
150,756
205,128
446,277
50,968
371,372
205,128
782,116
386,807
522,128
27,320
24,884
24,884
24,150
96
5215-41200
Operating Supplies
471
420
420
450
4,244
4,530
4,530
4,400
490
420
420
450
155
160
160
200
371
360
360
400
4,831
4,780
4,780
4,950
37,978
35,554
35,554
35,000
SUPPLIES
5215-41200
Operating Supplies
244
4,029
2,000
4,638
Total Supplies
244
4,029
2,000
4,638
OPERATING EXPENDITURES
5215-42115
Advertising
728
230
500
500
5215-42355
Contributions -Com Groups
29,741
40,425
40,425
37,367
Total Operating Exp.
30,469
40,655
40,925
37,867
PROFESSIONAL
SERVICES
5215-44000
Professional Services
129,813
301,963
160,000
141,034
Total Prof. Svcs.
129,813
301,963
160,000
141,034
CONTRACT
SERVICES
5215-45300
Contract Services
4,000
500
0
4,000
0
500
TRANSFERS OUT
9915-49250
Transfer to CIP Fund
139,545
395,915
148,328
303,089
Total Transfers Out
139,545
395,915
148,328
303,089
RESERVES
31830
CDBG Resources
(132,921)
0
(132,921)
0
0
0
TOTAL
205,128
782,116
386,807
522,128
159 0620106
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $522,128
ESTIMATED RESOURCES
Appropriated Fund Balance (25500) Amount Budgeted:
0
150,756
CDBG Revenue -Carry Over (31630) 145,756
School Area Curb RaAmount Budgeted: mp Installation 5,000
Paul C. Grow Park ADA
Prior Year FB
Amount Budgeted: 371,372
CDBG Revenue (31630) 371,372
Based on CDC awarded amount
TOTAL EXPENDITURE BUDGET $522,128
NNEL SE
Administration:
Com Dev Director (D96906-06)
Senior Accountant (D96906-06)
Senior Program:
Com Svcs - Coordinator (D96904-06)
SUPPLIES
Operating supplies (41200)
City Senior Program
Support to Senior Clubs (@ $700 ea)
OPERATING EXPENDITURES
Advertising (42115)
Public Hearing Notices (D96906-06)
Contributions -Com Groups (42355)
YMCA Childcare (D96901-06)
YMCA Daycamp (D96902-06)
DBIA - Paint the Town (D99903-06)
Amount Budgeted:
0.05 FT 7,650
0.10 FT 9,150
0.33 FT 18,200
Amount Budgeted:
Amount Budgeted:
Amount Budgeted:
160
35,000
4,638
1,138
3,500
500
500
37,367
22,367
5,000
10,000
06/20106
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY06-07
Page 2
PROFESSIONAL SERVICES Amount Budgeted: 141,034
Professional Services (44000)
Senior Program Liability Insurance Premiums - (D96904-06) 5,000
Contract Admin - D Cho & Assoc (D96906-06) 19,837
Home Improvement Loan Pgm (600503-06) 116,187
CONTRACT SERVICES Amount Budgeted: 500
Contract Services (45300)
City Senior Program 500
TRANSFERS -OUT
Transfer Out - CIP (9915-49250) Amount Budgeted: 303,089
21606 Paul C Grow Park - Phase I Construction 101,831
School Area Curb Ramp Installation 201,258
FUND BALANCE RESERVES
CDBG Resources Amount Budgeted: 0
161 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 20062007
CITIZENS OPTION FOR PUBLIC SAFETY
FUND DESCRIPTION:
FUND TYPE=: "SP08l Revenue :..
FUNCTION: Public:Safety
„ . .126
The City receives COPS grants from both the state and federal governments. The purpose of
these funds are to enhance the City's public safety budget and to fund special public safety
related projects. The transfer to the General Fund covers the cost of the 290-D Officer, and
and special services requested by the City. These special services could include traffic safety
check points, bicycle patrol, and enhanced traffic enforcement.
FY2004-05 FY 2005-06 FY 2005-06 FY 2008-07
Actuals Adjusted Budget Projected
Proposed
ESTIMATED RESOURCES
31850
Public Safety Grant - Federal
31855
Public Safety Grant - State
36100
interest Revenue
25500
Fund Balance Reserve
189,134
TOTAL
SUPPLIES
4411-41200 Operating Supplies
4411-41400 Promotional Supplies
Total Supplies
OPERATING EXPENDITURES
4411-42110 Printing
4411-42115 Advertising
4411-42125 Telephone
4411-42126 Utilities
4411-42140 RntllLease of Real Property
4411-42200 Equipment Maintenance
4411-42210 Maint-Grounds & Bldgs
4411-42330 Travel - Mtgs & Conf
4411-42340 Education & Training
Total Operating Exp.
10,342
13,000
13,000
100,000
-
100,000
10,000
100, 000
4.000
4,000
4,000
5,534
5
221,322
189,134
189,134
87,734
191,734
337,198
306,134
306,134
CAPITAL OUTLAY
383
500
500
0
0
4411-46240 Communication Equipment
1,500
1,500
19,500
383
2,000
2,000
0
43
2,500
2,500
0
0
3,200
3,200
TRANSFER -OUT
9915-49001 Transfer Out -General Fund
115,464
182,700
182,700
182,700
182,7 00
0
269
115,464
0
2,166
0
12,250
616
1,500
1,500
0
0
4,260
500
0-
708
20,312
7,700
7,200
0
PROFESSIONAL SERVICES
5,100
7,700
7,000
7,700
4411-44000 Professional Svcs
5,100
7,700
7,000
7,700
Total Professional Svcs
CAPITAL OUTLAY
0
4411-46240 Communication Equipment
18,504
19,500
0
4411-46250 Misc Equipment
6,805
6,805
19,500
19,500
0
Total Capital Outlay
TRANSFER -OUT
9915-49001 Transfer Out -General Fund
115,464
182,700
182,700
182,700
182,7 00
180,300
180,300
115,464
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
,134
,134
87,734 3,734
3,_ .
87,734
337,196 306,134 306,134 191,734
162
06120/06
CITY OF DIAMOND BAR
COPS Fund (126)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $191,734
ESTIMATED RESOURCES
Public Safety Grant - Federal (31850)
Public Safety Grant - State (31855)
Assumed State will continue to fund.
Interest Revenue (36100)
Amount Budgeted: 0
Amount Budgeted: 100,000
100,000
Amount Budgeted: 4,000
4,000
Fund Balance Reserve Amount Budgeted: 87,734
Projected Year End Estimates 87,734
TOTAL. EXPENDITURE BUDGET $191,734
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 0
Promotional Supplies (41400) Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 0
Advertising (42115)
Telephone (42125)
Equipment Maintenance (42200)
Amount Budgeted: 0
Amount Budgeted: 0
Amount Budgeted: 0
namt-grounds & bldgs (42210) Amount Budgeted: 0
163 06/20/06
CITY OF DIAMOND BAR
COPS Fund (126)
BUDGET DISCUSSION
FY06-07
Page 2
Education &Training (42340)
Amount Budgeted: 0
PROFESSIONAL SERVICES Amount Budgeted: 7,700
Professional Services (44000) 2,500
Project Sister 5,200
At Risk Youth Counseling
CAPITAL OUTLAY
Communication Equipment (46240)
Amount Budgeted:
0
Misc Equipment {46250)
Amount Budgeted: 0
Transfer Out -General Fund (49001)
290-D Team - Special problems deputy
Special Services - School traffic patrol
check points etc
Law Enf Tech - Partial
FUND BALANCE
Amount Budgeted:
Amount Budgeted:
164
180,300
128,000
40,000
12,300
3,734
3,734
06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
NARCOTICS ASSET FORFEITURE FUND
FUND DESCRIPTION:
.FU NQ TYPE .Special Revenue
FUNCTION: Public Safety
FUND #: 127
During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government
It is required that these funds be used to enhance drug and law enforcement activities.
PROFESSIONAL SERVICES
4411-44010 Prof Svcs -Auditing
Total Professional Svcs
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
TRANSFER -OUT
9915-49001 Transfer -out - General Fund
Total Transfer Out
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
25.000 25,000
0 25,000 0 25,000
319,845
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
301,845
Actuals
Adjusted Budget
Projected
Proposed
ESTIMATED RESOURCES
319,845
326,845
329,845
36100 Interest Revenue
6,820
7,000
10,000
28,000
25500 Fund Balance Reserve
313,025
319,845
319,845
329,845
TOTAL
319 945
ITR RAR
'30')n CAL
nI, ...-
PROFESSIONAL SERVICES
4411-44010 Prof Svcs -Auditing
Total Professional Svcs
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
TRANSFER -OUT
9915-49001 Transfer -out - General Fund
Total Transfer Out
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
25.000 25,000
0 25,000 0 25,000
319,845
301,845
329,845
332,845
319,845
301,845
329,845
332,845
319,845
326,845
329,845
357,845
165 06/20/06
CITY OF DIAMOND BAR
NARCOTICS ASSET FORFEITURE FUND (127)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$357,845
Amount Budgeted: 329,845
Approp Fund Balance 329,845
Estimated Based on Projected
Budgeted:
Interest Revenue {36100} Amount28,000 28,000
Based on History
TOTAL EXPENDITURE BUDGET $357,845
Prof Svcs -Auditing (44010)
CAPITAL. OUTLAY
Misc Equipment (46250)
Amount Budgeted:
0
Amount Budgeted: 25,000
25,000
FUND BALANCE RESERVES Amount Budgeted: 332,845
Reserve (25500) 332,845
06!20/06
166
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
FUND DESCRIPTION:
FUND TYPE: Special Revenue '
FUNCTION: Public Safety
FUND #: 128
During FY1999-2001, the City received California Law Enforcement Equipment Program (CLEEP)
from the State, These funds are to be used to enhance equipment resources available to the
City's local law enforcement agency.
ESTIMATED RESOURCES
31857 CA Law Enf Equip Pgm
36100 Interest Revenue
25500 Fund Balance Reserve
TOTAL
CONTRACT SERVICES
45401 CS -Sheriff Department
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
1,574 2,000 2,000
85,844 72,388 72,388 74,388
87,418 72,388 74,388 76,388
N
N
15,031 25,000 15,000
15,031 25,000 0 15,000
72,387
47,388
74,388
61,388
72,387
47,388
74,388
61,388
87,418
72,388
74,388
76,388
167 06/20/06
CITY OF DIAMOND BAR
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET
TED
Approp Fund Balance
Estimated Based on Budget
$76,388
Amount Budgeted: 74,388
74,386
CA Law Enf Equip Pgm
Amount Budgeted: 0
Interest Revenue (36100)
Amount Budgeted: 2,000
2,000
TOTAL EXPENDITURE BUDGET $76,388
Amount
CS -Sheriff Department (45401)
CAPITAL OUTLAY 15,000
Misc Equipment (46250) Amount Budgeted:
High Technology Equipment Requested by 15,000
Sheriff`s Dept.
FUND BALANUI
Reserve (25500)
Amount Budgeted:
.:
61,388
61,388
06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
LANDSCAPE MAINTENANCE - DIST 438 FUND
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION: Landscape
FUND # 138
The City is responsible for the operations of the LLAD #38. This district was set up in accordance
with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund accounts for this district's operations.
Funds have been accumulated for this year's median and parkway improvement projects.
ESTIMATED RESOURCES
25500 Approp Fund Balance
30300 Prop Tx -Sp Assessment
36100 Interest Revenue
TOTAL
PERSONNEL SERVICES
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
465,865 115,565 115,565 73,445
262,013 265,360 265,380 265,215
9,816 7,000 6,000 6.000
737,694 387,945 386,945 344.660
5538-40010 Salaries
15,129
18,770
18,770
20,950
5538-40020 Over -time Wages
58
112,200
0
169,000
5538-40070 City Paid Benefits
222
250
250
280
5538-40080 Retirement
2,276
3,410
3,410
3,780
5538-40083 Worker's Comp. Exp.
111
770
770
620
5538-40084 Short/Long Term Disability
92
120
120
130
5538-40085 Medicare
220
280
280
300
553840090 Cafeteria Benefits
2,436
2,900
2,900
3,070
Total Personnel
20,544
26,500
26,500
29,130
OPERATING EXPENDITURES
5538--42115 Advertising
822
1,000
1,000
1,000
5538-42126 Utilities
109,007
112,200
166,000
169,000
5538-42210 Maint. of Grounds/Bldgs
3,270
25,000
15,000
20,000
Total Operating Exp.
113,099
138,200
182,000
190,000
PROFESSIONAL SERVICES
5538-44000 Professional Services
Total Prof. Svcs,
CONTRACT SERVICES
5538-45500 Contract Services
Total Contract Svcs.
CAPITAL OUTLAY
5538-46410 Capital Improvements
991549250 Transfer to CIP Fund
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp
Total Fund Balance Res.
TOTAL
4,068 7,000 4,000 4,000
4,058 7,000 4,000 4,000
112,040 125,993 101,000 116,720
112,040 125,993 101,000 116,720
18,525 3,500 0 3,500
25,100 80,400 0 0
43,625 83,900 0 3,500
444,318 6,352 73,445 1,310
444,318 6,352 73,445 1,310
737,694 387,945 386,945 344,660
169 06/20/06
CITY OF DIAMOND BAR
LLAD 38 (138)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $344,660
ESTIMATED RESOUKLCa
Budgeted: d
Bug
Approp Fund Balance (25500) Amount73,445 73,445
Anticipated Fund Balance
Amount Budgeteu:
Prop 7x -Sp Assessment (30300) 265,215
Amount Budgeted: 6,000
Interest Revenue 6,000
Based on Experience
TOTAL EXPENDITURE BUDGET $344,660
50NNEL SERVICES Amount Budgeted: 29,130
CS Director 0.010
Pks & Maint Superintendent 0.250
Parks & Maint Inspector[Technician 0.025
Maint Wkr II 0.000
OPERATING EXPENDITURES Amount Budgeted:
1,000
Advertising (42115)
Annual Updates and Public Hearing Notices
Amount Budgeted:
169,000
Utilities (42126)
143,000
Water
9,000
Edison
Water -- increased service area ($16,000)
16,000
1,000
Edison -- Increased service area ($1,000)
Budgeted, d
Bug
of Grounds/Bldgs (42210) Amount20,000
20,000
Maint.
As -needed Maintenance
PROFESSIONAL SERVICES
Professional Services (44000)
Assessment Engineer
Amount Budgeted: 4,000
170
06/20/06
CITY OF DIAMOND BAR
LLAD 38 (938)
BUDGET DISCUSSION
FY06-07
Page 2
CONTRACT SERVICES
Contract Services (45500) Amount Budgeted:
116,720
Contract Maintenance (TruGreen)
66,920
Contract Maintenance (Excel) 4% CPI
38,800
Extra gopher control contract at S. Brea
Canyon Rd/along 57 Fwy
3,000
Maint. of New Areas: Prospectors at 60 Fwy,
Prospectors at Sunset Xing, Sunset Xing at
Navajo Springs, Fallowfield at Cold Spring
8,000
CAPITAL EXPENDITURES
Capital Improvements (46410) Amount Budgeted:
3,500
Replacement of one irrigation control ler/cab inet box
3,500
Transfer to GIP Fund (9915-49250) Amount Budgeted:
0
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 1,310
1,310
171 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
LANDSCAPE MAINTENANCE - DIST. #39 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #39. This district was set up in accordance
with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund accounts for this districts operations.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected
Pro osed
FUND TYPE' Special Revenue
FUNCTION: Lan. dscape .
FUND #: 139
ESTIMATED RESOURCES
25500 Approp Fund Balance
30300 Prop Tx -Sp Assessment
36100 Interest Revenue
TOTAL
PERSONNEL SERVICES
5539-40010 Salaries
5539-40020 Over -Time Wages
5539-40070 City Paid Benefits
5539-40080 Retirement
5539-40083 Worker's Comp, Exp.
5539-40084 ShortlLong Term Disability
5539-40085 Medicare
5539-40090 Benefit Allotment
Total Personnel
272,053 229,513
163,123 164,190
5.688 4,000
15,129
58
222
2,276
111
92
220
2,436
20,544 26,500
18,770
25D
3,410
770
120
280
2,900
229,513
164,190
3,000
396,703
18,770
250
3,410
770
120
280
2,900
26,500
127,593
164,190
3,000
294.763
20,950
280
3,780
620
130
300
29,1
OPERATING EXPENDITURES
5539-42110 Printing
822
1 000
1,000
1,000
63,400
5539-42115 Advertising
40,430
63,400
58,400
15,000
5539-42126 Utilities
5539-42210 Maint. of Grounds/Bldgs
16,015
15,000
79,400
15,00 0
74,400
79,400
Total Operating Exp.
57,267
PROFESSIONAL SERVICES
4,066
7,000
4,000
4,000
5539-44000 Professional Services
4,066
7,000
4,000
4,000
Total Prof. Svcs.
CONTRACT SERVICES
88,921
161 252
155,710
134,450
15,000
5539-45500 Contract Services
25,000
5,000
5539-45519 Weed Abatement
88,921
186,252
160,710
149,450
Total Contract Svcs.
CAPITAL OUTLAY
39,563
3,500
3,500
3,500
p
5539-46250 Misc.Equipment
5539-46410 Capital improvements
0
9915-49250 Transfer out - ClP Fund
990
3,500
3,500
3,500
Total Capital Outlay
40,553
FUND BALANCE RESERVES229
513
95,051
127,593
29,303
29,303
25500 Reserve -Future Capital Imp
,
229,513
95,051
127,593
Total Fund Balance Res.
440,864
397,703
396,703
294,783
TOTAL
06120106
172
CITY OF' DIAMOND BAR
LLAD 39 (139)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $294,783
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 127,593
Estimated Based on Projections 127,593
Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190
164,190
Interest Revenue Amount Budgeted: 3,000
Based on Experience 3,000
TOTAL EXPENDITURE BUDGET $294,783
PERSONNEL SERVICES
Amount Budgeted: 29,130
CS Director 0.010
Pks & Maint Superintendent 0.250
Parks & Maint Inspector[Technician 0.025
Maint Wkr II 0.000
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: 1,000
Annual Updates and Public Hearing Notices
Utilities (42126) Amount Budgeted: 63,400
Water 58,900
Edison 4,500
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,000
As -needed Maintenance '15,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 4,000
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Contract Maint - TruGreen
ed Abatement (45519)
Weed Abatement
Amount Budgeted:
Amount Budgeted:
134,450
134,450
15,000
15,000
3 06/20/06
CITY OF DIAMOND BAR
LLAD 39 (139)
BUDGET DISCUSSION
FY06-07
Page 2
CAPITAL EXPENDITURES
Misc Equipment (46250) Amount Budgeted: 3,500
1 - Replacement Irrigation Controller Box 3,500
Capital Improvements (46410) Amount Budgeted: 0
Transfer to CIP Fund (9915-49250) Amount Budgeted: 0
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 29.,303
29,303
06/20106
174
CITY OF DIAMOND BAR FUND TYPE: Special Revenue
SPECIAL FUNDS BUDGET FUNCTION: Landscape
FY 2006-2007 iFUND #: 141
LANDSCAPE MAINTENANCE - DIST. #41 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #41. This district was set up in accordance
with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund is to account for the cost of the operations
of this special district.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
ESTIMATED RESOURCES
15,129
18,770
18,770
20,950
25500 Approp Fund Balance
371,006
145,794
88,607
112,487
30300 Prop Tx -Sp Assessment
168,643
122,157
122,157
122,157
35100 Interest Revenue
8,164
5,000
4,000
4,000
TOTAL
547,813
272,951
214,764
238,644
PERSONNEL SERVICES
5541-40010 Salaries
15,129
18,770
18,770
20,950
5541-40020`Over-time Wages
58
74,380
70,000
74,250
5541-40070 City Paid Benefits
222
250
250
280
5541-40080 Retirement
2,276
3,410
3,410
3,780
5541-40083 Worker's Comp. Exp.
111
770
770
620
5541-40084 Short/Long Term Disability
92
120
120
130
5541-40085 Medicare
220
280
280
300
5541-40090 Cafeteria Benefits
2,436
2,900
2,900
3,070
Total Personnel
20,544
26,500
26,500
29,130
OPERATING EXPENDITURES
5541-42115 Advertising
822
1,000
1,000
1,000
5541-42126 Utilities
46,657
74,380
70,000
74,250
5541-42210 Maint, of Grounds/Bldgs
2,203
10,000
5,000
10,000
Total Operating Exp.
49,682
85,380
76,000
85,250
PROFESSIONAL SERVICES
5541-44000 Professional Services
6,180
7,000
4,000
4,000
Total Prof. Svcs.
6,180
7,000
4,000
4,000
CONTRACT SERVICES
5541-45500 Contract Services
36,058
43,018
43,018
46,410
5541-45519 CS-Weed/Pest Abatement14,603
23,000
15,000
15,000
Total Contract Svcs.
50,661
66,018
58,018
61,410
CAPITAL OUTLAY
5541-46250 Misc Equipment
0
3,500
0
3,500
9915-49250 Capital Improvements
(322)
0
Total Capital Outlay
(322)
3,500
0
3,500
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp
421,068
88,607
112,487
55,354
_
Total Fund Balance Res.
421,068
88,607
112,487
55,354
TOTAL 547,813 277,005 277,005 238,644
175
7 06/20106
CITY OF DIAMOND BAR
LLAD 41 (141)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $238,644
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 112,487
112,487
Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157
122,157
Interest Revenue Amount Budgeted: 4,000
Based on Experience 4,000
TOTAL EXPENDITURE BUDGET $238,644
PERSONNEL SERVICES
Amount Budgeted: 29,130
CS Director 0.010
Pks & Maint Superintendent 0.250
Parks & Maint Inspector/Technician 0.025
Maint Wkr II 0.000
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: 1,000
Annual Updates and Public Hearing Notices
Utilities (42126) Amount Budgeted: 74,250
Water 71,750
Edison 2,500
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000
As -needed Maintenance 10,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 4,000
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Contract Maintenance:
TruGreen LandCare
Excel Landscape Maint (* 4% CPE)
Amount Budgeted: 46,410
40,910
5,500
06/20/06
176
CITY OF DIAMOND BAR
LLAD 41 (141)
BUDGET DISCUSSION
FY06-07
Page 2
CS-Weed/Pest Abatement (45519) Amount Budgeted: 15,000
L.A. County Ag 15,000
CAPITAL EXPENDITURES
Misc Equipment (46250) Amount Budgeted: 3,500
Replacement of One Irrigation Controller Box 3,500
Capital Improvements (46410) Amount Budgeted:
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 55,354
55,354
06/20/06
177
CAPITAL PROJECTS
FUNDS
179
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 06-07
iscellaneous Improvements
22006` Landscape imp - Fallowfield
22206' PkwylLandscape Imp - ProspectorslSunset Xing
20705' Lorbeer Ball Field
School Area Curt? Ramp Installation
Site XR - Brea Canyon RdIDB Blvd
Lndscpe/Drainage imp - Gold Rush East of OBB
TOTAL
FY 06-07 CIP Projects Grand Tota!
r,,,,., CVnr,-n F,
165,000 165,000
131,150 131,150 750,000
750,000
201,258 201,258
90,000 90.000
150.000 150,000
0 Q 750,000 0 0 0
1,487,408 536,150 201,258
$10Y 238,189
06/20106
2005 Fed
Tr Cngstn Rif 1
TDA -
TEA
-LU I STP
Approp Act
State HES
Developer
Bikeways &
Gen Fd
Gas Tax
Prop C
L
(Sect 117)
Program
Fees
Traiis
Project # Project Description
Total Cost
31,083
Street Improvement Projects
Phase II, Monterino to Rolling Knl
1,680,000
243,008
935,845
768,000
470,064
521,636
53,672
18603' Grand Ave BIB -
Grand Ave BIB - Phase 111, Rling Knl to E. City Limit
1650,000
1650,000 75,400
219,600
255,000
01406` Slurry Seal/Overlay - Area 2
750,000
750,000
01407 Slurry SeaUOveriay - Area 3
450,000
450,000
21006 Prospectors Rd - Sunset to Gldn Spgs
100,000
100,000
Washington St. Cul -De -Sac
300.000
300,000
Arterial Slurry Seal - Zone 1
0
1,703,845
991,700
0
255,000
84,755
Total - Street Improvement Projects
5,580,000
1,775,100
769,600
250,000
Traffic Management /Safety Projects
250,000
14699' Brea Cyn Cutoff @ SI3 57 On/Off Ramp
125,000
125,000
22307 Neighborhood Traffic Management Mitigations
120,000
120,000
DB Blvd/Golden Sprgs Mod
120,000
120,000
BMGolden Sprgs Mod
165,000
165.000
Golden Sprgs @Racquet Club
500,000
500,000
220,000
Interconnect Unks
TC Prspctrs Rd (SS Xng & Gdn Spgs) &
250.000
30,000
-
Sunset Xing Rd (DB Blvd & Prospector)
0
220,000
250,000
0
O0
1,530,000
155,000
0
905,000
p
Total - Traffic Projects
905,000
1,703,845
991,700
220,000
505,000
84,755
Imp - FY06-07
7,110,000
1,930,100
769,600
Total RoadlTraffic
Rivers & Mtns
CDBG
Pro 12
Pro 40
Park Dev Fund
Pro A - SP
Cons.
Donations
Prc ect Descrl tion
Total Cost
General Fd
Project #
795,000
Parks and Rec improvements
845,000
50,000
116,800
25,000
15704' Sycamore Cyn Pk -ADA Retrofit Phase 111
115,000256,800
21506' Pantera Park Storerooms, Restrooms & Drink Ftn
101 831
101,831
140,000
21606" Paul C. Grow ADA Retro -Construction
140,000
21706` Trail Access - Dsc/Clear Crk @ Steep Cyn
147,500
147,500
149,650
DBC - Emergency Generator
149,650
Batting Cages - Peterson & Pantera Parks
0
266,450
795,000
140,000
25,000
1,640,781
147,500
101,831
165,000
TOTAL
Park Dev Fund
LLAD 38
LLAD 39
CLAD 41
iscellaneous Improvements
22006` Landscape imp - Fallowfield
22206' PkwylLandscape Imp - ProspectorslSunset Xing
20705' Lorbeer Ball Field
School Area Curt? Ramp Installation
Site XR - Brea Canyon RdIDB Blvd
Lndscpe/Drainage imp - Gold Rush East of OBB
TOTAL
FY 06-07 CIP Projects Grand Tota!
r,,,,., CVnr,-n F,
165,000 165,000
131,150 131,150 750,000
750,000
201,258 201,258
90,000 90.000
150.000 150,000
0 Q 750,000 0 0 0
1,487,408 536,150 201,258
$10Y 238,189
06/20106
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 06-07
Funding Source Totals
General Fund
2,613,750
Gas Tax Fund
769,600
Prop C - Transit Fund
905,000
TEA -LU
758,000
STP -L
935,845
2004 Approp Act (Sect 117)
991,700
State HES Program
220,000
TDA -Bikeways & Trails
84,755
Traffic Congestion Relief Funds
255,000
Developer Fees
250,000
CDBG Fund
303,089
Prop 12 - Park Grant
165,000
Prop 40 - Park Grant
0
Fivers & Mountains Conservancy
140,000
Park Development Fund
1,016,450
Prop A - Safe Parks
795,000
Donations
25,000
LLAD 38
0
$10,238,189
j
00
CIP Project Type Totals
Street Improvements 5,580,000
Traffic Control Improvements 1,530,000
Park and Rec. Improvements 1,640,781
Miscellaneous Improvements 1,487,408
$10,238,189
06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
CAPITAL IMPROVEMENT PROJECTS FUND
FUND DESCRIPTION:
FUND TYPE: Capital Project
FUNCTION: Capital Project
FUND #: 250
This fund was created to account fot the City capital improvement projects which are not required
to be accounted in independent funds. The revenues in this fund will generally come from
transfer -in from other funds and have been indentified for specific capital projects.
ESTIMATED RESOURCES
25500
Appropriated Fund Balance
31900
lntergovt Rev - Other Cities
31330
MTA - Call for Projects
31330
Sect 117 - 2004 Fed Approp
31817
Prop 12 Revenue
31815
Park Grants
1,087,900
State - HES Program
31835
Federal Grants
31818
Prop 40 Revenue
34550
Developer Fees
36660
Donations
39001
Transfer in - General Fd
39111
Transfer in - Gax Tax
39113
Transfer in - Prop C Transit
39114
Transfer in - TEA
39119
Transfer in - TDA
39123
Transfer in - Prop A - SPks
39124
Transfer in - Park Developmt
39125
Transfer in - CDBG
39117
Transfer in - AB 2928
39138
Transfer in - District 38
39139
Transfer in - District 39
39141
Transfer in - District 41
39270
Transfer in - Grand Ave
80,400
Transfer in - PFC
-
TOTAL
CAPITAL OUTLAY
5510-45411 Street improvements
5510-46412 Traffic Mgt Improvements
5310-46415 Park & Rec improvements
5310-46250 Misc. Equipment - DBC
551046416 Landscape & Irrigation Imp
5215-46420 Municipal Buildings
5310-46420 Misc. Capital Improvements
5510-46420
Total Capital Outlay
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
18,520
0
661,333 991,700
458,062 165,000
B4,33B 140,000 140,000
220,000
167,639
63,044
250,1)00
250,000
140,000
25,000
823,551
1,087,900
870,000
2,613,750
16,690
269,600
50,000
769,600
140,129
805,000
1,217,713
906,000
2,535,845
1703,845
31,083
84,755
2,016
773,000
795,000
13,824
870,794
1,016,450
139,545
3B0,915
148,328
303,0892
250,000
55,000
25,100
80,400
-
990
(322)
111,580
1,543,600
8,796,976
2,286,041
10,238,189
120,202
4,345,851
500,000
5,580,000
61,050
1,180,000
1,342,713
1,530,000
516,133
1,289,800
30,000
1,640,781
11,500
37,885
410,310
295,000
1,286,150
798,451
1,225,100
201,258
345,915
118,328
1,545,231
8,796,976
2,286,041
10,238,189
FUND BALANCE RESERVES {1,631 0
1
25500 Reserve - Future Capital Imp 0 0 0
Total Fund Balance Res. 631 )
TOTAL 1,543,600 8,796,976 2,286,041 10,238,189
06106/06
182
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $10,238,189
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 0
0
lntergovt Revenue - Other Cities (31900) 0
MTA - Call for Projects Revenue Amount Budgeted: 0
Prop 12 Revenue
Amount
Budgeted:
0
165,000
Parks Grant
165,000
Developer Fees (34550)
Amount Budgeted:
Park Grants (31815)
.Amount
Budgeted:
140,000
Rivers & Mountains Conservancy Grant
250,000
140,000
Misc Improvement
State - Hazard Elimination Sfty Prgrm
Amount
Budgeted:
220,000
Traffic Management Improvements
AYSO & DBGSB - Park Impry
220,000
Transfers In - General Fund (39001)
Federal Grants (31835)
Amount
Budgeted:
Street Improvements
0
1,775,100
Traffic Management Improvements
155,000
Sect 117 - 2004 Fed Approp Act
Amount
Budgeted:
147,500
991,700
Landscape & Irrigation Impr
536,150
991,700
Prop 40 Revenue
Amount Budgeted:
0
Park Grants
Developer Fees (34550)
Amount Budgeted:
250,000
Street Improvements
Traffic Management Improvements
250,000
Misc Improvement
Donations (36660)
25,000
AYSO & DBGSB - Park Impry
25,000
Transfers In - General Fund (39001)
Amount Budgeted:
2,613,750
Street Improvements
1,775,100
Traffic Management Improvements
155,000
Park & Rec Improvements
147,500
Landscape & Irrigation Impr
536,150
Transfers In - Gas Tax (39111)
Amount Budgeted:
769,600
Street Improvements
769,600
transfers In - Prop C (39113)
Traffic Management Projects
Transfers in - ISTEA
STP -L
TEA -LU
Amount Budgeted: 905,000
905,000
Amount Budgeted: 1,703,845
935,845
768,000
Transfers In - TDA (39119) Amount Budgeted: 84,755
Street Improvement Projects 84,755
183 06/20/06
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY06-07
Transfers In - Safe Nbrhd Pks (39123)
Park & Rec improvements
Transfers In - Park Dev Fund (39124)
Park & Rec improvements
Misc Improvements
Amount Budgeted: 795,000
795,000
Amount Budgeted: 1,016,450
266,450
750,000
Transfers In - CDBG (39125) Amount Budgeted: 303,089
Park & Rec Improvements 101,831
Misc Improvements 201,258
Transfers In - AB 2928 (39117) Amount Budgeted: 255,000
Street Improvement Projects 255,000
Transfers In - LLAD 38 (39138) Amount Budgeted: 0
Miscellaneous Improvements
TOTAL EXPENDITURE BUDGET $10,238,189
CAPITAL OUTLAY
street Improvements (5510-46411) Amount Budgeted:
5,580,000
16603 Grand Ave -BIB - Phase 11 Mtfno to Rlg Knl
1,680,000
Grand Ave -BIB - Phase III Rig Knl to ECL
1,650,000
01406 Slurry Sea[/Overlay - Area 2
650,000
01407 Slurry Seal/Overlay - Area 3
750,000
21006 Prospectors Rd - Sunset Xing to Gldn Spgs
450,000
Washington St Cul-de Sac
100,000
Arterial Slurry Seal - Zone 1
300,000
Traffic Mgt Improvements (5510-46412) Amount Budgeted:
1,530,000
14599 Brea Cyn Cutoff @ SB 57 On/Off Ramp
250,000
22307 Neighborhood Traffic Mgt Mitigations
125,000
Mods - DBBIGldn Spgs
120,000
Mods - BCRIGldn Spgs
120,000
TS-Gidn Spgs @ Racquet Club
165,000
Interconnect Links
500,000
TC-Prspctrs (SS Xng & Gldn Spgs) & SS
Xng (DBB & Pspctrs)
250,000
Park & Rec Improvements (5310-46115) Amount Budgeted:
1,640,781
15704 Sycamore Cyn Park - ADA Retrofit Phase Ill
845,000
21506 Pantera Pk Storerms, Restrms & Drink Ftn
256,800
21606 Paul C. Grow - ADA Retro -Fit
101,831
217o6 Trail Access - DBC/Clear Crk @ Steep Cyn
140,000
DBC Emergency Generator
147,500
Batting Cages - Peterson & Pantera Parks
149,650
Landscape & Irrigation Imp (5510-46416) Amount Budgeted:
1,286,150
Moo Landscap Imp - Fallowfield
165,000
22206 Pkwy/Landscape Imp- Prspctrs/SS Xng
131,150
mm Lorbeer Ball Field
750,000
Landscape Imp - Site XR - Brea Cyn Rd/DBB
90,000
Lndscpe/Drainage lmp-Gld Rsh East of DBB
150,000
184
06/20106
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY06-07
Misc Improvements Amount Budgeted: 201,258
School Area Curb Ramp Installation 201,258
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
185 06/20/06
INTERNAL SERVICE
FUNDS
187
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
FUND TYPE, : !q7 PTPal:Svc
F.UNCihO Self Insurance
FUND
SELF INSURANCE FUND
FUND DESCRIPTION:
This fund was established in accordance with Resolution #89-53. The resolution states the City
will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self -
assumed losses and related costs. Contributions to the fund shall be pro -rata from all other
City funds afforded protection under the program based upon each of the funds exposure to liability.
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Proiected Proposed
ESTIMATED RESOURCES
1,640,732
1.712,618
1,712,618
1,740,573
25500 Approp Fund Balance
28,888
25,000
40,000
43,000
36100 Interest Revenue
39001 Transfer in - General Fund
169 687
185,000
180,000
1,932,618
200,000
1,983,573
TOTAL
1,839,307
1,922,618
OTHER EXPENDITURES
169,687
185,000
192,045
200,000
4081-47200 Insurance Expenditures
48,148
( )
10,000
10,000
4081-47210 insurance Deposits
5,150
4081-47221 Insured Losses
126,689
195,000
192,045
210,000
Total Other Exp.
FUND BALANCE RESERVE
1,712,618
1,727,618
1,740,573
1,773,573
25500 Fund Balance Reserve
1 712,618
1,727,618
1,740,573
1,773,573
Total Fund Balance Res.
TOTAL
06/20/06
188
CITY OF DIAMOND BAR
SELF INSURANCE FUND (510)
BUDGET DISCUSSION
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Projections
Interest Revenue (361
Based on history
Transfer In - General Fund (39001
FY06-07
$1,983,573
Amount Budgeted: 1,740,573
1,740,573
Amount Budgeted: 43,000
43,000
Amount Budgeted: 200,000
200,000
TOTAL EXPENDITURE BUDGET $1,983,573
OTHER EXPENDITURES
insurance Expenditures (47200) Amount Budgeted: 200,000
200,000
Insurance Deposits (47210) Amount Budgeted: 10,000
10,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 1,773,573
1,773,573
189 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
EQUIPMENT REPLACEMENT FUND (VEHICLES)
FUND DESCRIPTION:
FUND TYPE: Internal Svc
FUNCTION: Equip Replacemt
FUND #: 520
This fund was established in FY99-00 to incorporate a method for the eventual replacement
of the City's rolling equipment stock or vehicies. The equipment will be capitalized over its
life expectancy and the amount will be transferred into this fund from the General Fund.
ESTIMATED RESOURCES
25500
Restricted Fund Balance
25500
Unrestricted Fund Balance
36100
Investment Revenue
39001
Transfer in - General Fd
4,500
20,338
TOTAL
OPERATING EXPENSE
4090-42215 Depreciation Expense
CAPITAL OUTLAY
4090-46100 Auto Equipment
FY2004-05 FY 2005-06 FY 2005-06 FY 2006-07
Actuals Adjusted Budget Projected Proposed
25,974
10,927
10,927
79,176
71,987
196,952
230,528
230,428
6,000
5,000
4,231
32,100
4,500
20,338
20,338
23,350
259,257
266,293
267,693
179,5`13
32,650 24.150 23,350
18,543
18,503 32,650 24,150 23,350
0 92
92,380
10
10
FUND BALANCE RESERVE 65,070 79,176 60,700
25500 Restricted Fund Balance 41,137 71,987 85,463
25500 Unrestricted Fund Balance 206,357 151,163 146,163
Total Fund Balance Res.
206,357 106,207
TOTAL
190
231,195 2bNDW
06/20/06
CITY OF DIAMOND BAR
VEHICLE EQUIPMENT REPLACEMENT FUND
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $179,513
ESTIMATED RESOURCES
Restricted Fund Balance (25500)
Amount Budgeted:
79,176
Book Value of Equipment
79,176
Unrestricted Fund Balance (25500)
Amount Budgeted:
71,987
Estimated Based on Projections
71,987
Interest Revenue (36100)
Amount Budgeted:
5,000
Based on History
5,000
Transfer In - General Fd (39001)
Amount Budgeted:
23,350
23,350
TOTAL EXPENDITURE BUDGET
$179,513
OPERATING EXPENDITURES
Depreciation Expense (4090-42215)
Amount Budgeted:
23,350
23,350
CAPITAL OUTLAY
Auto Equipment (46100)
Amount Budgeted:
10,000
Harbor Truck Body
10,000
FUND BALANCE RESERVES
Restricted Fund Balance (25500) Amount Budgeted: 60,700
Year End Book Value of Equipment 60,700
Unrestricted Fund Balance (25500) Amount Budgeted: 85,463
Based on Budget 85,463
191 06/20/06
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2006-2007
COMPUTER EQUIPMENT REPLACEMENT FUND
FUND DESCRIPTION:
FUND T(PE:. Internal Svc
FUNCTION: Equip Replaceint
FUND
This fund has been established to assist the City in funding and anticipating various computer related
equipment replacement and/or enhancements. The equipment will be capitalized over the life
expectancy and the amount will be transferred into this fund from the General Fund.
CAPITAL OUTLAY
46230 Computer Equip -Hardware
46235 Computer Equip -Software
Total Fund Balance Res.
FUND BALANCE RESERVE
25500 Fund Balance Reserve
Total Fund Balance Res.
TOTAL
99
196,500
196,500
33,535 95,000 95,000 196,500
192 06/20/06
FY2004-05
FY 2005-06
FY 2005-06
FY 2006-07
Actuals
Ad}usted Budget
Projected
Proposed
ESTIMATED RESOURCES
1,000
1,000
1,50D
36100 investment Revenue
35,500
59,100
59,100
100,ODO
39001 Transfer in - General Fund
(1,965)
34900
,
34,900
95,000
25500 Fund Balance Reserve
33,535
95,000
95,000
196,500
TOTAL
OPERATING EXPENDITURES
0
4090-42205 Computer Equip -Maine
0
4090-42215 Depreciation - Expense
(1,835)
Loss oil Disposal of Equip
470 70
0
0
0
{1,
CAPITAL OUTLAY
46230 Computer Equip -Hardware
46235 Computer Equip -Software
Total Fund Balance Res.
FUND BALANCE RESERVE
25500 Fund Balance Reserve
Total Fund Balance Res.
TOTAL
99
196,500
196,500
33,535 95,000 95,000 196,500
192 06/20/06
CITY OF DIAMOND BAR
COMPUTER EQUIPMENT REPLACEMENT FUND
BUDGET DISCUSSION
FY06-07
TOTAL RESOURCE BUDGET $196,500
ESTIMATED RESOURCES
Interest Revenue (36100) Amount Budgeted: 1,500
1,500
Transfer In - General Fund (39001) Amount Budgeted:
100,000
Hardware
OPERATING EXPENDITURES
PC Scheduled Replacement (4yr life cycle)
26,000
Servers (5 yr life cycle)
35,800
Network Gear (5 yr life cycle)
13,000
Printers (5 yr life cycle)
3,000
Laptops (3 yr life cycle)
9,200
Telephone Equipment (10 years)
6,000
Copiers (10 years)
7,000
None expected until the 07108 budget year
Fund Balance Reserves Amount Budgeted:
95,000
Amount Budgeted:
95,000
TOTAL EXPENDITURE BUDGET
$196,500
OPERATING EXPENDITURES
Computer Equipment Maint (42205)
Amount Budgeted:
0
Depreciation Exp (42215)
Amount Budgeted:
0
CAPITAL OUTLAY
Computer Equip -Hardware (46230)
Amount Budgeted:
0
None expected until the 07108 budget year
Computer Equip -Software (46235)
Amount Budgeted:
0
None expected until the 07108 budget year
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
196,500
196,500
193 06120106
BOND RETIREMENT
RESERVE
CALCULATION
195
Bond Retirement Reserve Calculation @ 06/30/06
Outstanding Balance $ 13,520,000
Date
Actual - Variable Rate
Interest Rate Amount Paid
06/30/05
2.58%
28,663.16
07/31105
2.31%
27,340.03
08/31/05
2.62%
29,092.08
09/30/05
2.79%
30,955.24
10131105
2.56%
29,440.26
11/30/05
2.98%
33,162.89
12/31/05
3.26%
39,830.28
01/31/06
3.12%
33,462.93
02/28/06
3.24%
33,577.75
03/31/06
3.42%
39,289.49
04/30/06
3.32%
36,941.08
05/31/06
3.66%
41,974.98
Fees Related to Variable Rate:
Amortization 1 Bond Rate Cap
Remarketing Agent Fees
Trustee Fees
Letter of Credit Fees
Bond Rating Fees
Renegotiation Fee
Bond Reserve at 06/30/06
Bond Reserve at 06/30/05
Bond Reserve at 06/30/04
$403,730.17
66,500.00
16,973.24
4,984.49
121,564.51
2,000.00
0.00
$615,752.41
Fixed Rate @ Issuance
Interest Rate Amount
Grand Total Reserve
197
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
55,561.64
59,265.75
55,561.64
55,561.64
57,413.70
55,561.64
61,117.81
53,709.59
51,857.53
57,413.70
55,561.64
57,413.70
$676,000.00
NIA
NIA
NIA
NIA
N/A
N/A
$676,000.00
$60,247.59
$173,778.00
$505,519.00
$739,544.59
Agenda No. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL SPECIAL MEETING
JUNE 1, 2006
STUDY SESSION: Mayor Herrera called the Special Meeting to order at
11:04 a.m. in Room CC -2 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, California and led the
Pledge of Allegiance.
Present: Council Members Tanaka, Tye, Mayor Pro Tem
Zirbes and Mayor Herrera. Council Member Chang arrived at 11:10 a.m.
Also Present: Linda Lowry, City Manager; David Doyle, Assistant
City Manager; Greg Kovacevich, Assistant City Attorney; David Liu, Public Works
Director; Nancy Fong, Interim Community Development Director; Kim Crews, Human
Resources Manager; Ken Desforges, IS Director; Ryan McLean, Senior Management
Analyst; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk.
CM/Lowry explained that today's Special City Council meeting was convened in
compliance with Government Code §54956 setting forth what would be the subject
matter and appropriate noticing requirements for a special meeting that requires a 24-
hour notice. Notices were publicly posted before 11:00 a.m_ on May 31; general
distribution was notified prior to 11:00 a.m. on May 31; City Council Members were
notified prior to 11:00 a.m. on May 31 and other individual notifications were made via
email.
1. PUBLIC COMMENTS:
Lydia Plunk, 1522 Deerfoot, registered her objection to today's meeting which
she termed an "emergency" meeting disallowed under the Brown Act. She felt it
particularly disconcerting that this Council with its fine record would give 24-hour
notice of a weekday meeting to act on a matter that involved taxing the citizens.
This matter should be discussed in full public view. She spoke about the costs
involved in building, stocking and maintaining a new library and said she believed
people should not be exempted from the tax by category because a new library
would benefit the entire community. She felt that today's meeting was contrary to
the fair judicial procedure D. B. had established.
Alan Wilson said he was very disappointed that the Council had declared a
special meeting and felt that the public was not given sufficient notification. He
felt the City Council should be reprimanded for levying a tax on the people
without due notification.
M/Herrera explained that today's meeting was not an emergency meeting but a
fact-finding meeting for staff. During the last City Council meeting the members
voted to place an item on the November ballot so that the citizens could vote yes
or no whether they wished to pay for building a new library. Because there are a
number of items that must be decided by the Council, staff has a limited amount
JUNE 1, 2006 PAGE 2 CC SPECIAL MEETING
of time to gather information to produce a ballot that specifically tells the
residents the amount of parcel tax that would be levied on properties in the City
to pay for the new facility and ongoing maintenance. The meeting was
scheduled during the day because it is staff's usual work time and they are
seeking input from the Council in order to proceed with their responsibilities.
M/Herrera stated in response to Mrs. Plunk, that today's meeting is not an
emergency meeting.
M/Herrera asked that the record reflect C/Chang's arrival at 11:10 a.m.
2. DISCUSSION OF ITEMS RELATING TO ULTIMATE PREPARATION OF A
RESOLUTION OF INTENTION TO PLACE A LIBRARY COMMUNITY
FACILITIES DISTRICT ON THE NOVEMBER BALLOT.
CM/Lowry stated that when staff received direction from Council at its last
Council meeting to bring back information and prepare the process for placing
the library ballot measure on the November ballot, staff immediately called in the
consultants that the City had used earlier in the year to talk about creation of a
CFD. Due to the 30 -day window between resolutions, time is of the essence for
staff and the consultants to gather information and begin working on the
necessary financing tabulations and ballot language. In addition, the City must
establish its place on the ballot with the County. If there is no space available on
the ballot, the item will not be included, even if the City meets its timing
requirements. The criteria for placing the item on the November ballot is that the
City must meet the legal requirements of the waiting period between the
resolutions and getting the measure to the County Registrar's office in time to
secure a spot on the ballot.
CM/Lowry said it was important to get the Council's input immediately so that the
staff and consultants could begin to resolve the funding criteria and whether it
was appropriate to have a Community Facilities District (CFD) rather than a
parcel tax. Staff wants to make certain that the City Council fully understands
and supports every single word that will ultimately be included in the ballot
measure. The consultants are present for today's meeting to gather information
from Council on how to proceed to simply prepare discussion items to be
considered for the resolution. There is no formal resolution to be considered
during today's meeting.
ACM/Doyle introduced the consulting team and stated that there were a number
of decision points that needed direction from Council today in order to craft
Resolution of Intent language for Council's consideration at a future regularly
scheduled meeting in the! form of a Resolution of Intent. He explained that this
project began with the State Bond Act application for a 24,000 sq. ft. facility that
was not funded. Subsequently, surveys were conducted in an attempt to
understand the community's level of support for a bond issuance. When the
JUNE 1, 2006 PAGE 3 CC SPECIAL MEETING
Bond Act proposal was submitted in 2002 the project was deemed to cost about
$10 million.
Last year the cost to construct the facility increased to about $13.5 million. The
first consideration is whether the Council wishes to move forward with the
originally conceived 24,000 sq. ft. facility. The second direction is that Council
publicly indicated a $13.5 million cost estimate last year and the actual cost for a
24,000 sq. ft. facility may have increased another $1 million by the time the
facility is constructed. According to estimates based on the State's formula the
cost to build was $227 per sq. ft. The recently opened Newport Beach Library
had a cost of $366 per sq. ft. So Council needs to decide whether it wants to
build a 24,000 sq. ft. facility and issue bonds for that facility at the anticipated
cost for a 2009 opening date or, scale the facility back to a size that would
support the previously discussed $13.5 million project.
ACM/Doyle further stated that another consideration is the ongoing and
increased operating costs. The agreement with Los Angeles County called for
the County to operate the new D.B. library for about $260,000 with the City
paying the remaining amount for a total of about $400,000 in additional annual
operating and maintenance costs. The County typically adjusts their costs
upward at about five percent annually. In summary, the County anticipated the
baseline cost for running the new facility at about $1.4 million assuming nothing
changes. Therefore, assuming the County's original agreement and building in
escalators the additional costs over the $1.4 million baseline amount would likely
amount to an additional $500,000 versus the original anticipated $400,000
amount. The out-of-pocket expenses would be the difference between the
increased revenue from the County's general property tax assessment and the
additional operating costs of about $474,000. The Council previously discussed
whether it would pay 100 percent of the additional costs, have the community
pay 100 percent of the operating costs or whether the City would participate with
the community on a 50150 basis. At that time the anticipated additional operating
costs would be about $400,000.
ACM/Doyle pointed out that the operating costs in 2009 could be $500,000. Staff
is seeking direction from the Council as to whether the City will pay 50 percent of
the increased operating costs; operating costs will be borne in whole by the
community; or whether there is another scenario the Council would like to
consider.
Chris Fischer of Munifinancial stated that in order to get a measure on the
November 7 ballot the information must be submitted to the County by August
10. In order to have that information submitted to the County, the City must have
passed a "Resolution of Formation" to form the CFD and the next Council
meeting prior to that is August 1 and prior to that Council meeting and between
30 and 60 days prior to that meeting the City must pass the "Resolution of
Intention." Therefore, according to the timeline June is the latest possible start
tirne for this process and the reason for the urgency in moving forward with the
process. The Resolution of Intention is when staff comes before Council to state
JUNE 1, 2006 PAGE 4 CC SPECIAL MEETING
its intention to form a Community Facilities District (CFD) and that Resolution of
Intention will include a description of the District as well as diagrams indicating
the boundaries of the District. The resolution includes a document called "The
Rates and Method of Apportionment" which spells out how the special tax is
going to be allocated or spread or applied to properties within the boundaries of
the Community Facilities District and sets the time and place for a public hearing.
The law requires that no fewer than 30 days and no more than 60 days may
elapse between adoption -of the Resolution of Formation and the public hearing
to form the District. At the public hearing meeting Council will adopt the
Resolution of Formation, which officially forms the District and establishes the
boundaries of the CFD. Council also adopts what is called a Community
Facilities District or special tax report, which creates a little bit more narrative
describing the need, describing the facilities that are going to be financed,
describing the maintenance that will be financed by the tax and finally, the
Council will at that time call for an election to be held in November 2006. At that
point the Mello -Roos or Community Facilities District requires that the City have
the election no fewer than 90 and no longer than 180 days from the time the
Resolution of Formation is adopted.
Emad Mirgoli from Stone and Youngberg stated that the Resolution of Intention
that Council adopts is essentially made up of two or three different resolutions:
First there is the Resolution of Intention which informs the public of the City's
intent to establish the District. Next there is the Resolution of Necessity which
states why the City needs to incur bonded indebtedness and indicates a public
hearing will be held no less than 30 days from the adoption of the Resolution of
Intent to declare the City needs to issue bonds in order to finance these facilities.
The Mello -Roos Act requires that prior to the adoption of initiating the
proceedings to form a District, cities must adopt goals and policies for
Community Facility Districts. On the night of the public hearing two resolutions
will be adopted. One is the Resolution of Formation the second is a Resolution
of Necessity. Upon adoption of these two resolutions, the City Council should
adopt a resolution calling for the City to have a special election in November
2006 to authorize the levy of the tax, finance not only the facilities but also
ongoing operation maintenance costs for the District.
Mr. Fischer said that in order to start the process the Resolution of Intention and
the rate and methods of apportionment (RMA) for the special tax would be
formulated. All of the calculation and work must be done before that first meeting
so that when the Resolution of Intention is brought to the Council, the RMA work
must be done. Once the Resolution of Intention is adopted there is little ability to
change the RMA and it not recommended. His firm ran some very basic
numbers using some very basic assumptions in terms of interest rates, costs of
the facilities and how much the City would want to raise the maintenance project.
At this point he needs direction on the Council's comfort level with respect to the
tax rate. Once that is determined he would be able to build a more thorough
analysis in the tax -rate structure to fit the Council's direction_ There are two
components: Construction of the facility itself (the capital cost of building a
library) and, the ongoing operation and maintenance, which will occur on an
JUNE 1, 2006 PAGE 5 CC SPECIAL MEETING
annual basis throughout the life of the library. For discussion purposes his firm
assumed three different construction proceeds analysis: $10 million, $13 million
and $15 million. With a $10 million bond issue or $10 million bond proceeds
analysis, the actual bond issue would probably be about $1.5 to $2 million dollars
higher factoring in all of the hard costs of doing the bond issuance (cost of
issuance) including the cost of the underwriter and bond counsel, engineering
work and whatever other work is required to do that bond issuance, setting up a
reserve fund, capitalized interest, etc. To net $10 million in proceeds the basic
single-family rate would be! $61 per year. Adding to that the cost of the operation
and maintenance at an estimated amount of about $400,000 a year the tax would
be $83.50 per year per single-family residence. $600,000 a year in operation
and maintenance would increase the tax to $94.75 per residence.
Mr. Fischer responded to M/Herrera that the $400,000 was added in on the
assumption that the residents would pay 100 percent of the maintenance.
Mr. Fischer responded to MPT/Zirbes that the assessment for the $400,000
would be $22.50 per parcel and $33.75 per parcel for $600,000.
Mr. Mirgoli said he works with Stone and Younberg a firm that underwrites bonds
for the State of California. His firm does a number of CFDs in the State and the
reason he came to today's meeting was to answer questions about what the
bond investor community looks for and the coverage ratios they look for.
Usually, investors want 110% coverage for the debt service so the proposed
116% would be a bit more: than the required minimum coverage. The coverage
number is predicated on the City's credit rating and depends on the structure of
the RMA and who pays -the taxes that has an affect on what ratio would be
required.
Brian Forbath said that essentially, the Council would set the maximum amount
that parcels could be taxed. The taxes could be lower but could never be higher
than the maximum approved levy.
MPT/Zirbes was concerned that costs would continue to increase and that in 10
years for example, the operating costs could reach $1 million per year. Mr.
Fischer agreed and emphasized that it was very important that the people who
were going to pay the tax understand that possibility at the time of the election.
ACM/Doyle pointed out that there would be two assessments — the 30 -year
construction cost assessment and the assessment for ongoing operation and
maintenance that would continue after the construction bond was satisfied. He
encouraged the Council to consider building in some type of CPI adjustment to
create an increase mechanism that would keep pace with inflation.
Mr. Fischer reported that the anticipated construction assessments would be as
follows assuming a net $13 million bond issue: The base single-family rate for
JUNE 1, 2006 PAGE 6 CC SPECIAL MEETING
the construction portion is $76. Adding on the $22.50 and the $33.75 for the
$400,000 and $600,000 scenarios the levy would increase to $98.50 for the
$400,000 annual maintenance and $109.75 for the $600,000 annual
maintenance amount. For a $15 million net construction proceed the amounts go
to $89 base for construction and $111.50 for $400,000 of annual maintenance
and $122.75 for $600,000 of annual maintenance. The range of possible
assessments is $61 for ne!t $10 million construction funds only up to $122.75 for
net $15 million construction and 100% of $600,000 of operation and
maintenance.
Mr. Fischer responded to MPT/Zirbes that the table was based on the following:
Hotel/Motel - $41.01 per structure, mobile home park $44.43 per mobile home,
condominium units, per unit and, retail office $55.03 per building.
At the request of MPT/Zirbes, Mr_ Fischer explained the difference between a
parcel tax and a CFD. Mr. Fischer said that generally, the two were very similar.
A CFD allowed for more flexibility. A parcel tax is really a flat tax mechanism to
tax all parcels in the City. A CFD offers the same tax ability but provides
flexibility to assess different types of property at different rates. The CFD law
was actually created for this type of project. The name of the law is Community
Facilities District and that is precisely what the City intends to finance in this
instance, a community facility. And it creates a mechanism that is really better
suited for financing this type of facility and then bonds for it.
Mr. Forbath explained that the hang up with the parcel tax is that there is no legal
authority in the provisions for parcel taxes that allow cities to pledge that parcel
tax to a bond deal.
C/Tye stated his understanding that cities could raise the tax, impose the tax and
spend it on something other than what the public voted on.
Mr. Forbath responded no. Cities could spend the tax annually for what it was
intended.
ACM/Doyle clarified that the tax could be repealed and the City would still have
the debt because the indebtedness would not be bonded.
Mr. Forbath said that in short, the biggest concern about the parcel tax was the
question of legal authority.
Mr. Fischer stated the ballot measure required a two-thirds special vote for
approval. There are a few more administrative steps, the Resolution of Intention,
the Resolution of Formation and the others and these are more of a process than
what a parcel tax would be. They are similar in nature in that both are taxes
passed for specific purposes. They're both special taxes. The money can only
be spent on what it was intended for; there are accountability provisions in the
Mello -Roos Code that requires the City to annually disclose what monies were
JUNE 1, 2006 PAGE 7 CC SPECIAL MEETING
collected and how it was spent and to provide the status of construction. The
special purposes tax money cannot be spent on anything else.
Mr. Mirgoli added that there is a relationship between how the money is
distributed to pay the tax, what types of properties are paying the tax, and how
the bond investors perceive that credit. It may not be an issue but could be
considered due to the wide diversity of types of parcels. Investors could view
that negatively and it could have an impact on the City's borrowing rate.
MPT/Zirbes asked if the bond could be paid down with the excess funds if the
project came in under budget by lowering the term of the loan or lowering the
annual cost to the residents.
Mr. Fischer responded that it would most likely be applied to lower the annual
costs.
ACM/Doyle asked the consultants to comment on a special exemption/potential
rebate program for lower income status residents.
Mr. Forbath stated that essentially, the special tax that the Council would be
imposing was a tax on property and blind to whether residents were low income
or high income. He said he discussed this issue with the City Attorney and they
were comfortable with the City providing some sort of rebate program that the
City would be responsible for administering. They felt that if the "rebate" were to
come out of the special taxes that were paid, it would still be a backdoor method
of taxing folks differently.
ACM/Doyle asked Council to focus on direction to the consultants so that they
could prepare the resolutions for the June 20 Council meeting. He estimated that
if the ballot passed on November 7 a tentative timeline would be as follows: The
City would develop an RFP for design services; thereafter the Council would be
getting proposals from architects, developing a process to select an architect,
interviewing, reviewing projects, reaching a determination regarding the final
architect, award of contract sometime in February with the design process taking
about nine months to a year beginning about February, getting insurance
documents in place, etc. to gear it up. A tight timeline we would be October for
the design, out to bid October, November, December, award of contract late
January followed by commencement of construction. The construction period
takes basically for 12, 14, 16 months with a possible opening date set for around
April 2009.
MPT/Zirbes said he was concerned about escalating costs and asked if the
Council could cap the amount of the City's annual contribution toward additional
ongoing operation and maintenance.
Mr. Fischer responded affirmatively and stated that the CFD was independent of
what the City decided with respect to its contribution. The tax rate is predicated
on the amount needed to debt service the bond and support the level of
JUNE 1, 2006 PAGE 8 CC SPECIAL MEETING
maintenance provided by the CFD. The City's agreement or pledge would
supplement that issue.
He responded to ACM/Doyle that the City must establish a maximum tax, that it
cannot be an open-ended tax. The City could set the maximum tax rate high and
in reality never reach that amount.
Mr. Forbath explained that the annual tax levy would be based on the difference
between the City's contribution and the amount needed to satisfy the debt.
Mr. Fischer stated that each year the City Council sets a special tax requirement
to finance debt service and finance services, etc. That amount can never exceed
the maximum tax rate but can always be lower.
MPTIZirbes said that if the City set its maximum contribution at $400,000 it would
not be sufficient to pay for '09. In years 2015 and 2020 the amount could
increase to $1.5 million.
Mr. Fischer suggested the document could include a 2 or 4 percent CPI for
succeeding years. The original amount could be set at $400,000 or $500,000
with automatic escalators built in.
Mr. Forbath confirmed to M/Herrera that the tax was levied on properties and not
on individuals so no group of individuals could be exempted.
CM/Lowry asked for discussion regarding the amount the Council would like to
invest for a new library.
ACM/Doyle stated in response to MPTIZirbes that in accordance with the
projected timeline for construction the estimated cost to construct the 24,000 sq.
ft. library would be about $14.5 million.
C/Tanaka suggested the Council consider reducing the square footage from
24,000 to 22,000.
CM/Lowry asked if the collection cost could be included in the construction cost
or whether that would be part of the operations and maintenance.
C/Tye thought the collection costs were included in the $15 million cost estimate.
ACM/Doyle responded that the collection cost was not included and he recalled
that in discussions with the County it would cost another $1 million to increase
the size of the collection to accommodate the new structure. The collection costs
could probably be included in the operations and maintenance assessment but
not in the construction assessment.
JUNE 1, 2006 PAGE 9 CC SPECIAL MEETING
Mr. Forbath explained that if the library did not open until 2009 the proceeds from
2007 and 2008 could be levied and used for collections even though no
operations costs had yet occurred.
Mr. Fischer responded to ACM/Doyle that assuming the vote passes in
November and the ordinance is enacted to levy the tax it would be levied the
following August and the money would be available to the County late December
with the proceeds to the City in January.
CM/Lowry asked if by using the first two and one-half year's operations and
maintenance levies for the collection, would that kind of information would be
something that we would include in our ballot language?
Mr. Forbath responded to CM/Lowry that the maintenance tax report would
define the use of the maintenance tax.
In response to CMILowry's concern that the ballot would define the use Mr.
Forbath responded that the ballot is limited to 75 words and everything of
substance should be included in the language.
CM/Lowry advised Council and staff that it should be cognizant of the 75 -word
limitation and the need to incorporate substantive language.
Mr. Forbath said that the story box on the ballot would contain arguments for and
against, that it would include a impartial analysis prepared by the City Attorney
and there would be a summary of the ballot provisions to the extent that the
county allowed
C/Tanaka asked if the County would automatically increase the book collection.
ACM/Doyle responded that during sessions with the County the City indicated it
was looking for about $1 million to increase the collection. Each year the County
(Diamond Bar Library) has $11,000 and $12,000 that they get toward collection.
ACM/Doyle responded to MPTIZirbes that a cost analysis revealed little cost
difference to the City between the County and LSi operating the library. In terms
of staffing we have a staffing level that the County has a commitment to provide
to us and we are actually buying additional services and personnel from the
County, we are not necessarily at their mercy.
CM/Lowry said that staff had been unable to establish a value of the existing
library building as an offset to the new investment and staff was never been able
to get a commitment from the County or anything about what that kind of offset
might be for the existing site. Basically, the City would be replacing the current
facility and it could be argued that the County owes the City for a facility that is no
longer contributing value to the City.
JUNE 1, 2006 PAGE 10 CC SPECIAL MEETING
ACM/Doyle stated that during initial discussions with the County the City wanted
to wait to see what happened with the Bond Act. One option was that the facility
would be made available for some other public use or it could be sold with the
proceeds being used for operations and maintenance costs, collections, and so
forth for the new facility.
C/Tye felt such discussions were irrelevant because it was the County's building
and they could knock the wall down and make it part of the firehouse.
ACM/Doyle explained that could not happen because the Fire Department would
actually have to pay the County Library. The citizens of D.B. paid for the
property theoretically it belonged to the people. Even if the Fire Department
wanted the building, although they have indicated they have no desire to have
the building, the Fire Department would actually have to pay the value of that
building to the LA County Department of Library Services.
C/Chang said he believed that if that property were being held for any other
purpose the City of D.B. would get the larger portion of the property proceeds.
But before giving direction to the staff Council would probably need to know what
kind of impact the exemptions would have on the new project.
ACM/Doyle said that without input from the County he would not be able to
provide that information.
MPT/Zirbes continued the discussion about a how a potential rebate program
might work and be administered.
ACM/Doyle said that staff would need a couple of weeks to gather the
information for Council to make its decision.
MPT/Zirbes suggested the City might make a contribution toward the operating
costs of $100,000 or $150,000 a year and absorb the rebates.
ACM/Doyle responded to M/Herrera that the approximate $1 million to purchase
tables and chairs was included under Furniture, Fixtures and Equipment in the
construction budget.
ACM/Doyle asked Council if it wanted to proceed with the 24,000 sq. ft. facility
scenario. Council concurred that they did.
ACM/Doyle asked if the City was contributing $3 million toward the project as
previously discussed.
C:/Chang recommended increasing the City's contribution to $4 million.
MPT/Zirbes said he responded C/Chang's recommendation but felt that the City
could contribute more down the road once the actual costs were known. He said
he was especially concerned about the City having to find more and more dollars
JUNE 1, 2006 PAGE 11 CC SPECIAL MEETING
to pay for ongoing operation and maintenance of the facility and that other
essential services might have to be cut back. If the City wished to contribute
additional money perhaps it could be toward the collection.
C/Tanaka said he preferred to stay within the $10 million budget and scale back
on the size and aesthetics -of the facility.
MPT/Zirbes felt the City should move forward with the original 24,000 sq. ft.
facility and let the people decide. He thought it would be best to show the
community that the City was making its best effort to save its money. If the
people feel that a levy of $67 for the construction and $22 for additional
operations and maintenance is too much of a burden they will make that
decision.
C/Chang reiterated his recommendation that the City bond for $10 or $11 million
for construction.
Mr'. Forbath explained to M/Herrera that in order to obtain $10 million in proceeds
the City would have to bond for about $12.5 million.
M/Herrera asked if that would increase the payback.
ACM/Doyle explained that the $61 figure included the bond payback for
construction.
C/Tye said he was more inclined to agree with Mr. Chang about increasing the
City's commitment on the flat amount from $3 million to $4 million or $4.4 million.
However, he was not at all interested in sharing the cost of the increased
operation because it was not a fixed amount. He reminded Council that other
cities had declined toward bankruptcy and he wanted D.B. to continue on its
fiscally responsible path.
M/Herrera asked if the Council wanted to go with a $10 million $13 million or a
$15 million bond.
C/Tye said he would recommend going with the highest amount and build a
building that would company with the community center. He believed by doing so
there were ways to increase use of both buildings.
MPT/Zirbes moved to have the City contribute $4 million up front toward the
construction, go out for a $11 million net construction bond with any leftover
funds used to reduce the loan; that the City go out with the 100 percent of the
estimated $500,000 operating costs with CPI built in (approximately $28 per
month per parcel) to be borne by the voters; the City will administer and pay
rebates to seniors and low to moderate income (as the program is defined) and
that the Council consider, on an annual basis, some type of a contribution toward
the operating costs if the City can afford to do so. C/Chang seconded the
motion. Motion carried by the following Roll Call vote:
JUNE 1, 2006 PAGE 12 CC SPECIAL MEETING
AYES: COUNCIL ME=MBERS: Chang, Tanaka, Tye, MPT/Zirbes,
M/Herrera
NOES: COUNCIL ME=MBERS: None
ABSENT: COUNCIL ME.MBERS: None
ACM/Doyle asked Council to comment on the assessment worksheet.
Discussion ensued.
CM/Lowry summarized that at this point the City is looking at building a $15
million library.
MPT/Zirbes and C/Chang said they would like a $15 million dollar library to be
built for $14 million.
Mr. Forbath explained that once the construction bids were in, the bond could be
issued for the correct amount rather than paying it down after the fact. However,
if it happens that the estimates were way over and there was an extra million left
over after construction the City could use it to pay down the debt.
ACA/Kovacevich clarified the motion was to direct staff to bring back resolutions
for future consideration.
C/Chang said he believed that no one had pre -planned this meeting and wanted
to assure everyone that the comments that were made this afternoon and the
discussion that Council conducted was very civilized and there was no heated
debate. All Council Members were working for the best interest of the people as
responsibly as possible and there was nothing said that was out of line. All of the
Council Members are concerned about providing the best information to the
people and letting them make the decision.
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera adjourned the Study Session at 1:00 p.m.
Tommye Cribbins, City Clerk
The foregoing minutes are hereby approved this day of 2006.
JUNE 1, 2006 PAGE 13 CC SPECIAL MEETING
CAROL HERRERA, Mayor
�enda No. 6.1.2
CiTY OF DIAMOND BAR RAF:
CITY COUNCIL STUDY SESSION
JUNE 6, 2006
STUDY SESSION: Mayor Herrera called the Study Session to order at
5:06 p.m. in Room CC -8 of the South Coast Air
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.Quality Management
Present: Council Members Chang, Tanaka, Tye, Mayor Pro
Tem Zirbes and Mayor Herrera.
Also Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director;
Nancy Fong, Interim Community Development Director;
Linda nuson, Finance
Director; Kim Crews, Human Resources Manager; Ryan McLean, Sengior Management
Analyst; Susan Full, Senior Accountant; Marsha Roa, Public Information Manager and
Tommye Cribbins, City Clerk.
00- Review of 2006107 Draft Budget and Decision Packages
1) REVIEW OF FY 2006-07 iDRAFT BUDGET AND DECISION PACKAGES
CM/Lowry reviewed proposed staffing additions and adjustments and benefit
adjustments as outlined in staff's report. The Cost of Living Adjustments
included a 4.5% wage adjustment for a total of $196,300; a 4.5% COLA for the
City Attorney Services; and no adjustment for the City Manager's contract.
Staffing adjustments included the addition of a full time Planning Technician
Position for a total cost of $74,500; addition of a full time Permit Technician
Position for a total cost of $69,500 and a reduction in the D&J Engineer
professional services contract of $35,000; addition of a 20 -hour per week part-
time Neighborhood improvement Officer position for a total cost of $37,500;
promotion of a Recreation Specialist to Recreation Specialist II for a total salary
of $6,300; promotion of an Office Assistant II to Administrative Assistant for a
total cost of $2,700; market; adjustment of the Parks and Maintenance Supervisor
Position for a total cost of $7,600; market adjustment of the Parks and
Maintenance Superintendent position for a total of $7,800; a market adjustment
of the vacant Junior Engineer position for a total of $6,900, and the addition of a
30 -hour per week part-time Public information Specialist position for a total of
$21,450. The above adjustments include benefits as applicable. The total of the
changes to the personnel structure is $234,000. Accordingly, the total benefit
allotment increase is by $33,400. Staff also proposes auto allowance increases
for the City Council, executive management and the addition of $120 for
management staff for a total increase of $17,400. The City Manager's auto
allowance is not being adjusted. Staff further requests a $4,020 in life insurance
benefit increases and $4,600 in dental benefits to allow the City to be more
competitive with its neighboring cities. The combined total for increases to the
employee section of the budget is $489,970 with an offsetting increase in
Building and Safety building revenue of $35,000.
JUNE 6, 2006 PAGE 2 CC STUDY SESSION
FD/Magnuson reported on the CIP budget and organization fund. The funding
for the Slurry Seal/Overlay Area 2 was reduced from $650,000 to $175,400 with
$219,600 from Gas Tax and $255,000 from Developer Fees. The funds were
received this year and because the project was not completed the item has been
re -budgeted. Item 15704, Sycamore Canyon Park ADA Retrofit Phase II was
added as a carryover project because the project will not be awarded until after
the first of the 2007 year. $23,000 was added as a result of increasing
construction costs. Another change was the increase for the Paul C. Grow ADA
Retro -Construction (Item 21606) by $5,000 in CDBG funds carryover. Page 117,
Community Organization Support Fund lists the allocations for fiscal year
2005106, what the City has paid this fiscal year and what remains unpaid.
FD/Magnuson continued with Pages 120 and 121 — Gas Tax Fund showing
transfers into the General Fund for Trip Maintenance, expenditures and transfers
out to the CIP. Proposition A funds (Page 122) come from a portion of sales tax
that was approved by voters many years ago which basically funds the transit
subsidy program, Dial -a -Ride, bus bench maintenance, etc and in the past the
City has sold Prop A funds. Proposition C funds (Page 126) are also transit
related funds received from a portion of Sales Tax revenue. Traditionally, the
City has funded a portion of the San Gabriel Valley COG as well as the transfer -
out to the CIP.
PWD/Liu explained the Transportation Efficiency Act Fund (Page 128). All of the
funds for the upcoming fiscal year will be budgeted for the Grand Avenue
improvements, Phase 11 and 111. There are three revenue sources for the
Integrated Waste Management Fund (Page 130-131). The City gets a certain
amount from the State on an annual basis. The biggest source of income is from
the residents and businesses. The projected revenue for the next fiscal year is
about $700,000, $200,000 of which goes toward the salaries of two full-time staff
members with the remainder going to pay operation and contract services (street
sweeping and storm drain maintenance).
FD/Magnuson explained that the Traffic Congestion Relief Fund (Page 134-135)
consists of funds received from the State (AB2928, Prop 42, etc). The City has
taken the approach of not budgeting these funds until it is certain they will be
forthcoming from the State. Funds will be used for the Grand Avenue project and
Slurry Seal Area 2 funding. Air Quality Improvement Funds (Page 136-137)
cover a portion of the San Gabriel Valley COG dues and on-line implementation
such as the transit pass system and use of the City's website to eliminate trips to
City Hall. The funds come from a portion of the Motor Vehicle in -lieu fees. Fund
118 (pages 138-139) is the Bikes and Trails Pedestrian Paths money that is
being used toward the Grand Avenue projects. Park Fees Fund (Page 141) -
Quimby Fees will be received in this next fiscal year. Quimby fees are assessed
to developers to provide parks and recreation facilities within the area of new
developments such as the Brookfield Homes project.
JUNE 6, 2006 PAGE 3
CC STUDY SESSION
CSD/Rose reported that Prop A — Safe Neighborhood Parks Funds (Page 143)
are funds that come to the City annually as a result of projects that were funded
through a bond act through LA County. The funds will be used for park retrofits
and to support the funding of a position that works with the Youth At Risk
Program. The Park & Facility Development Fund (Page 145) accumulated funds
will be used for the remainder of the Sycamore Canyon Park ADA -Retrofit
project. The City will continue to receive these funds until 2019.
FD/Magnuson responded to MPT/Zirbes that the City anticipates 30 Brookfield
Homes units will be on-line during the next fiscal year. The door charges are
included in the budget as well.
TCDD/Fong said that depending on occupancy the number could be higher.
CSD/Rose explained that: the Park & Facility Development Fund was generated
from the sale of land to a developer several years ago as well as other developer
contributions. Staff is recommending that a decision package be funded from the
$2 million proceeds. The majority of the $866,000 for CIP is for improvements at
Lorbeer Middle School.
FD/Magnuson referred Council to the Community Development Block Grant
Fund (Page 147) report which is a reflection of the Public Hearing that was held
in January. Included is funding for the City's Senior Program, staff time, supplies
and liability insurance premiums, YMCA Daycare, CPI projects, etc; public safety
Programs.
FD/Magnuson responded to M/Herrera that the funds were used for the Sheriff's
Department only and not the Fire Department.
MPT/Zirbes asked why the anticipated resources were down some $100,000
FD/Magnuson explained that the City received and stockpiled the funds for a
period of time. The increased cost for the Sheriff's Department accounts for the
higher transfer -outs over the past couple of years. Revenues have declined.
FD/Magnuson stated that the Narcotics Asset Forfeiture Fund (Page 153) is
comprised of monies received several years ago from a drug bust. The use of
the funds is fairly limited. However, Law Enforcement has good ideas for use of
the funds next year. The California Law Enforcement Equipment Program Fund
(Page 155) proceeds are from the CLEEP one-time funding. At the time the City
received the money, half went directly to the Sheriffs Department and the other
half will be used for special law enforcement equipment.
CSD/Rose reported on the budgets for the three Lighting and Landscape
Maintenance Districts 38, 199 and 41. The Districts are fully funded for the
anticipated cost for the next fiscal year. However, this is the last year the current
assessments will effectively cover the costs of the three Districts. The only way
JUNE 6, 2006 PAGE 4 CC STUDY SESSION
to obtain funding is to create a post -Prop 218 District by having a by -mail election
of the people that own the parcels located within the Districts.
CM/Lowry said that in fact, the assessments have not been sufficient for several
years but funds were carried over to allow for spending that exceeded revenues.
The revenues have been fairly consistent. However, over the years the fund
balances have been depleted.
John Friedrich, Assessment Engineer for the three landscaping assessment
districts, explained that the Districts were formed by the Coun#y pre-cityhood and
pre Prop 218 and unless there is a built-in inflation factor the assessments
cannot be increased. The only remedy is to have a "post" Prop 218 district that
would restart the process to allow the City to correctly set the rates to cover
maintenance. He advised the incorporation of an inflation factor even if the
Legislature refuses to allow it. in order to create a new district, the City would
have to prepare engineer's reports and assessment diagrams which would take
about four months to complete for the 17,500 parcels. This is not a difficult
district in that it is primarily residential. He would create a formula by using the
land use available on the Assessor information roll and create an "assessment
unit" wherein a regular single family residence would be one assessment unit
and everything else would spin off of that for other uses. It is possible that the
information pulled this year could be used to create the formula. Once
completed the engineer's report is submitted to the City to be placed on an
agenda for a "Resolution of Intention." At that point three things happen — the
City is alerting the people that there is a District coming, the Council preliminarily
approves the engineering report and sets a Public Hearing. Immediately after
that a mail notice of the Public Hearing along with a mail ballot would be sent out
with instructions and possibly a return envelope. The ballot is a "yes" and "no"
ballot with a simple majority approval. The Council does not approve or
invalidate the District until after the ballot results are known. The ballot must
state that in the event of a "no" vote the old Districts would remain in place.
Assuming approval the assessments would be turned in for collection about mid-
July. The drop -dead date for corrections is August 10. Mr. Friedrich said that the
matter would have to have a lot of good PR; positive education at every possible
organizational meeting to explain why the City was proposing new districts. The
best thing for the City would be to have a citizens' group behind the project.
Technically, the Council Members should not be involved in any other areas of
the measure other than approving or not approving the resolution.
MPT/Zirbes asked what the assumption would be were the measure to fail.
CSD/Rose said that utilities and contract maintenance would assume the funding
available for each district. Staffing, professional services, capital improvements
and so forth would be items that staff would be asking Council for approval of
General Fund coverage transfers.
JUNE 6, 2006 PAGE 5
CC STUDY SESSION
Mr. Friedrich responded to MPT/Zirbes that should the Council decide to move
forward his firm should be engaged reasonably soon in order to attempt a
solution for the next fiscal year. Immediately following adoption of the Resolution
of Intent a 45 -day mail notice period commences followed by a Public Hearing at
the next Council meeting.
Mr. Friedrich said that the Council might wish to consider including street lighting.
However, the Council should not plan to hold a Public Hearing during the holiday
season.
C/Tye asked what Mr. Friedrich's fee would be and he said he would put together
a proposal for Council to consider at its next meeting depending on what the
Council wanted to include; in the assessment.
CM/Lowry said that staff's intention was to make Council aware of the situation
and that the matter would be researched and a proposal would be brought back
to the Council at a future agenda.
MPT/Zirbes felt this matter should move forward as quickly as possible in order
to get the word out to the public and Council Members concurred.
FD/Magnuson continued with the Self Insurance Fund (Page 176) that was
created to cover uninsured losses. The Equipment Replacement funds
accumulate dollars for vehicles and computer equipment replacement/ purchases
(Page 178).
DECISION PACKAGES:
ISD/Desforges stated that the City has relatively limited and aged photography of
the D.B. area. LA County is flying the entire County and will sell the data for this
area for an initial cost of $49,000 and $25,000 for succeeding
he service
includes oblique photography that will allow topographical and GIF Tinstruction
data to be updated on a bi-annual basis.
CSD/Rose requested $5,000 for a portable enclosed 20 -foot trailer for the
maintenance staff to transport equipment and materials for community events;
$147,500 for a diesel powered standby generator for the Diamond Bar Center;
Boulevard for landslide mitigation; and, $149,650 for design and
$150,000 for a land scapingldrainage project for Gold Rush east of Diamond Bar
two batting cages at Pantera Park and Peterson Park. construction of
ISD/Desforges requested $27,500 for personal computers for the Willow Room at
the Diamond Bar Center; $300,000 for development services automation
software; and $32,000 for a color copier for development services.
ACM/Doyle requested $13,540.07 for a thermal imager and a handheld GPS
System for the Fire Department.
JUNE 6, 2006 PAGE 6 CC STUDY SESSION
ISD/Desforges requested $5,000 for HR automation software; $15,000 for
network access control (NAC); $15,000 for IS contract renewal and license
tracking software; $78,500 for Granicus provided hardware, software and
monthly services ($65,000 for initial implementation and $13,500 for monthly
service) to allow streaming of the entire Council meeting over the internet as well
as provide direct lookup capability; $25,000 for preparation of a GIS Strategic
plan consulting services; $2,000 for Cisco Pixs for Heritage and Sycamore
Canyon Park; and $25,000 for City website redesign and upgrade.
CM/Lowry concluded that Page 3 of the General Fund Budget shows excess
resources over appropriations of $1.3 million. The decision packages just
described would total $820,000 leaving a balance of $497,640 and if approved,
this presentation would be included in the next Council agenda.
C/Tye commented that on Page 51 there was no breakout of fire protection
services.
CM/Lowry said that was because the City did not purchase fire protection.
D/Magnuson explained that it was a separate taxing district and the City had no
authority over the item.
C/Tye asked how the City would account for adding a paramedic for example
FD/Magnuson responded that the budget included $5,000 for Wildland fire
Protection that basically covered the Tres Hermanos area. If the Council wanted
to add other items a budget item would be added upon agreement with the Fire
Department.
Public Comments: None Offered.
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera adjourned the Study Session at 6:36 p.m.
Tommye Cribbins, City Clerk
The foregoing minutes are hereby approved this
day of
CAROL HERRERA, Mayor
, 2006.
MINUTES OF THE CITY COUNCIL Agenda No. 6.1.3
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 6, 2006
STUDY SESSION: Mayor Herrera called the Study Session to order at 5:06
p.m. in Room CC -8 of The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
Review of 2006107 Fiscal Year Draft Budget and Decision Packages
Public Comments:
None Offered.
M/Herrera adjourned the Study Session at 6:36 p.m. to the Regular City Council Meeting.
CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to
order at 6:42 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
M/Herrera reported that the City Council began its evening with a study session at 5:00
P.M. during which Council received staff's report on the 2006/07 Draft Budget. This item
will come back to the City Council on its June 20 agenda for adoption.
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
Zirbes and Mayor Herrera.
M/Herrera led the Pledge of Allegiance.
Ahmad H. Sakr, Ph.D., led the Invocation.
Council Members Chang, Tanaka, Tye, Mayor Pro Tem
Staff Present: CM/Lowry, City Manager; David Doyle, Assistant City
Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose,
Community Services Director, Linda Magnuson, Finance Director; Nancy Fong, Interim
Community Development Director; Kim Crews, Human Resources Manager; Ken
Desforges, IS Director; Ryan McLean, Senior Management Analyst and Tommye Cribbins,
City Clerk.
APPROVAL OF AGENDA: As presented
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 C/Tanaka presented Certificates of Recognition to Students from Diamond
Bar High School for, participating in and winning the 2006 Solar
Championship sponsored by the Metropolitan Water District. Jody RCup
oberto,
representing Assemblyman Bob Huff's office presented certificates to the
participants. Principal Denis Paul spoke about the event.
1.2 M/Herrera presented a City Tile to Joe McManus, retiring Planning
Commissioner. Jody Roberto, on behalf of Assemblyman Bob Huff's office,
presented a Certificate to Mr. McManus.
JUNE 6, 2006 PAGE 2
CITY COUNCIL
1.3 Steve Remige, President, Association for Los Angeles Deputy Sheriff's
(ALADS) presented a plaque to the Mayor Herrera in recognition of the City's
ongoing support of quality public safety services.
1.4 C/Tye presented a Certificate Plaque to Mr. Brady and Mr. Boykin and a
Power point presentation was made by Mike Brady and Jerry Boykin, Small
Business Development Center, serving the D.B. area.
1.5 DPW/Liu introduced the following new Public Works Department employees:
Jason Fuentes, Street Maintenance Worker II and Joyce Lee, Management
Analyst.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
None Offered
3, PUBLIC COMMENTS: Julie McKanzlin, Children's Librarian, announced
that the Summer Reading Program would commence Thursday, June 12, 2006 at
awarded to children who finish the game. Many other activities are scheduled.
3:00 p.m. Each Thursday different performers will visit the library and prizes will be year approximately 190 people attended each performance. During the summer the
Last
Llibrary also sponsors the Children's Author Series and event calendars
available at the library. are
Ron Everett recognized Joe and Lois McManus for their service to D.B. during the
past 30 years. He said that having recently joined the Planning Commission he
grew to appreciate what he had witnessed from afar in Joe McManus, a man who is
very dedicated to the community of D.B. Beyond that, his attitude is exemplary
witnessed by his statement "see how great it is to serve. On behalf of his
neighbors and the community Mr. Everett thanked Joe and Lois McManus and said
they would be missed.
Mike Shay, 34 year D.B. resident, reported that the Citizens for a New Library
conducted a survey of 18,000 residents. The results reinforced the City's survey. In
fact, most residents were surprised to learn that building a new library would require
another ballot initiative because most individuals believed the facility was intended
as part of the Diamond Bar Center build -out. He was thoroughly convinced that if
an election were held tomorrow that a two-thirds majority would pass the initiative.
Jerry Hamilton, 29 year resident, said that many bond issues had failed because the
ballot measure failed to adequately inform the voters. He wanted answers to the
following questions: How much will the Library tax and the operation tax be per
year; how much will it be in rive and ten year; how much can the operation tax be
increased each year; how will renters or apartment complex owners be taxed; will
the cost presented at ballot time be the actual cost; and, how many seniors, widows
and handicapped individuals have a gross income of less than $30,000?
JUNE 6, 2006 PAGE 3
CITY COUNCIL
Audrey Hamilton spoke about the City's survey regarding a potential ballot measure
for a new library. Many residents want a new library but are not willing to pay for it.
San Marino dedicated $13 million for a new library and managed to collect $12.5
million toward its construction so there would be no parcel tax. Their Friends of the
Library has pledged $100,000 over the next five years to support
City of San Marino states on their website that they will impose no tax assessment
for the new library. She implored the City Council to explore all alternatives in order
to avoid imposing a parcel tax for a new library.
A student from Diamond Ranch High School spoke in support of a new library. She
referred to a number of students in the audience who appeared this evening to also
support a new library, an essential part of the education process.
Larry Smith, 27 year resident, thanked Council for putting the matter on the
November ballot. He felt that although the Diamond Bar Center eventually cost
more than most people wanted to spend or thought the City would spend it has
proven to be possibly the best thing the Council had ever done in the City. It was
indeed visionary. He asked the Council Members to please be visionaries once
again.
John Melendez, a nine year resident, spoke in support of a new library.
Roger Meyer thanked the City Council for its support of a ballot measure for a new
library so that the voters can make the decision.
Clyde Hennessee, a 35 -year resident said he wanted a new library but did not want
the individual taxpayers to have to pay for it.
Marsha Hawkins thanked the City Council for placing the new library measure on
the November ballot. The Friends of the Library has pledged $80,000 toward a new
library and have raised between $80,000 and $100,000 that is ready to be spent on
the children's section of a new library.
4. RESPONSE TO PUBLIC COMMENTS:
ACM/Doyle responded to speakers that the Council held a special meeting and
gave direction to staff to provide additional information regarding the possibility of
placing the matter of a new library on the November ballot. As of this time the
Council has not made any decision to officially place an item on the ballot. The City
has begun the process of forming a Community f=acilities District to generate funds
for construction of a new facility as well as ongoing operations and maintenance.
Most of the questions asked by Mr. Hamilton and other similar questions will be
identified in the next report to the City Council on June 20 or during a special
meeting that will take place after June 20 and before July 1, within the timeline for
the November ballot. There would be some kind of inflationary annual increase for
ongoing operations and maintenance. However, there would be no increase in the
building tax once the assessment was set.
JUNE 6, 2006 PAGE 4
CITY COUNCIL
CM/Lowry responded to a concern regarding income exemptions. The City's
consultant informed the City Council that because the CFD taxes would be used to
secure the bonds that would be sold to obtain construction proceeds for building the
Library, tax proceeds could not legally be rebated. However, the Council directed
staff and the consultants to gather information regarding an estimate of what it
would cost the City to malke a rebate to qualified homeowners and property owners
from the City's General Fund.
5. SCHEDULE OF FUTURE; EVENTS:
5.1 Traffic and Transportation Commission Meeting — June 8, 2006 — 7.00 p.m.,
Hearing Board Room, AQMD/Government Center, 21865 Copley Dr.
5.2 Planning Commission Meeting — June 13, 2006 — 7:00 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Dr.
5.3 City Council Meeting — June 20, 2006 — 6:30 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Dr.
5.4 Parks and Recreation Commission Meeting — June 22,
Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. p m
5.5 Concerts in the Park— June 28, 2006 — 6:30 -8:00 p.m., Sycamore Canyon
Park, 22930 Golden Spgs. Dr. (Sponsored by the Community Foundation).
6. CONSENT CALENDAR: C/Chang moved, C/Tanaka seconded to approve the
Consent Calendar with the exception of Item 6.12 (a) and (b) and with MPT/Zirbes
abstaining on Consent Calendar Item No. 6.11. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes,
M/Herrera
NOES:
COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES
6.1.1 Study Session of May 16, 2006 —as submitted.
6.1.2 Regular Meeting of May 16, 2006 — as submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Study Session of April 11, 2006.
6.3 RATIFIED CHECK REGISTER — containing checks dated May 12 through
June 1, 2006 totaling $978,304.96.
6.4 APPROVED TREASURER'S STATEMENT — for the month of April 2006.
JUNE 6, 2006 PAGE 5 CITY COUNCIL
6.5 ADOPTED RESOLUTION NO, 2006-47: ESTABLISHING SALARY RANGES
FOR ALL CLASSES OF EMPLOYMENT AND BENEFITS FOR ALL
CLASSES OF EMPLOYMENT EFFECTIVE JUNE 6, 2006 IN ORDER TO
INCLUDE THE POSITION OF PLANNING TECHNICIAN; THEREBY
RESCINDING RESOLUTION NUMBER 2006-38 IN ITS ENTIRETY.
6.6 RATIFIED AGREEMENT WITH THE ROBERT REED TRUST FOR THE
PURCHASE OF PARCELS APN NO. 8269-044-008, 8269-096-001 AND
8269-096-002 AND AUTHORIZED THE DEPOSIT OF $64,000 INTO
ESCROW.
6.7 AUTHORIZED THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH RBF CONSULTING -URBAN DESIGN
STUDIO TO DESIGN A GATEWAY ENTRY AND CREATE A
STREETSCAPE BEAUTIFICATION MASTER PLAN FOR A CONTRACT
AMOUNT OF $71,755 PLUS A 1001, CONTINGENCY OF $7,175.50 FOR A
TOTAL AUTHORIZATION OF $78,930.50.
6.8 APPROVED LICENSE AGREEMENT WITH NEW CINGULAR WIRELESS
COMMUNICATION'S TO EXPAND AN EXISTING WIRELESS
COMMUNICATIONS SITE AT PETERSON PARK.
6.9 APPROVED LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS:
(a) ADOPTED RESOLUTION NO. 2006-48 IN SUPPORT OF SB 1179
(MORROW) THAT EXTENDS THE PROVISION THAT IDENTIFIES THE
RIDING OF A SKATEBOARD IN A PUBLIC SKATE PARK AS A
HAZARDOUS REREATIONAL ACTIVITY UNTIL JANUARY 10-12 AND
LOWERS THE AGE PROVISION FROM ITS CURRENT LEVEL OF 14-
12.
(b) ADOPTED RESOLUTION NO. 2006-49 OPPOSING SB 1330 (DUNN)
THAT WOULD EXPAND THE RANGE OF ATTORNEY FEES THAT
PLAINTIFFS CAN RECOVER FROM LOCAL AGENCIES IN A
DEVELOPMENT RELATED CASE.
6.10 APPROVED WASTE MANAGEMENT'S RATE ADJUSTMENT FOR CPI,
DISPOSAL AND EXTRAORDINARY FUEL COSTS.
6.11 APPROVED VALLEY VISTA SERVICES' RATE ADJUSTMENTS FOR CPI
AND DISPOSAL COSTS.
JUNE 6, 2006 PAGE 6
CITY COUNCIL
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.12 (a) TRANSFER $412,173 FROM PROP C FUND RESERVE AND
APPROPRIATE THE CAPITAL IMPROVEMENT PROGRAM BUDGET;
APPROVE PLANS AND SPECIFICATIONS; AWARD CONSTRUCTION
CONTRACT IN THE AMOUNT OF $912,673 TO MACADEE ELECTRICAL
CONSTRUCTION; AND AUTHORIZE A CONTINGENCY AMOUNT OF
$90,000 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE
CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$1,002,673, FOR CONSTRUCTION OF LEFT -TURN TRAFFIC SIGNALS AT
BREA CANYON ROAD/SILVER BULLET DRIVE; DIAMOND BAR
BOULEVARD/SHADOW CANYON DRIVE; DIAMOND BAR
BOULEVARD/MOUNTAIN LAUREL WAY; DIAMOND BAR
BOULEVARD/HIGHLAND VALLEY ROAD; DIAMOND BAR
BOULEVARD/GRAND AVENUE, AND GOLDEN SPRINGS
DRIVE/PROSPECTORS ROAD; AND, NEW TRAFFIC SIGNAL
INSTALLATIONS ON GRAND AVENUE AND AT CAHILL STREET AND AT
CLEGHORN DRIVE (continued from may 16, 2006).
(b) APPROVE CONTRACT AMENDMENT WITH WARREN C. SIECKE
TRANSPORTATION AND TRAFFIC ENGINEERING FOR CONSTRUCTION
INSPECTION SERVICES IN THE AMOUNT OF $72,000 PLUS A
CONTINGENCY AMOUNT OF $8,000 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION
AMOUNT OF $80,000 FOR THE CONSTRUCTION OF LEFT -TURN
TRAFFIC SIGNALS AT BREA CANYON ROAD/SILVER BULLET DRIVE;
DIAMOND BAR BOULEVARD/SHADOW CANYON DRIVE; DIAMOND BAR
BOULEVARD/MOUNTAIN LAUREL WAY; DIAMOND BAR
BOULEVARD/HIGHLAND VALLEY ROAD; DIAMOND BAR
BOULEVARD/GRAND AVENUE, AND GOLDEN SPRINGS
DRIVE/PROSPECTORS ROAD; AND, NEW TRAFFIC SIGNAL
INSTALLATIONS ON GRAND AVENUE AT CAHILL STREET AND AT
CLEGHORN DRIVE (continued from May 16, 2006).
MPT/Zirbes reiterated his concerns about the City over -signalizing its major
thoroughfares. In addition, the two new proposed signals are very close in
proximity.
PWD/Liu explained that the warrant study was conducted in 2004. Approval
required that the City meet one of eleven criteria. The Traffic Engineer
identified the modification of the existing raised medians to facilitate the left -
turn movements corning out of the side streets as an interim step to
signalization.
MPT/Zirbes said he hoped that the City would be able to wait until the digital
synchronization program was up and running prior to further signal
installations. He asked if the study could be redone eliminating the two new
JUNE 6, 2006 PAGE 7
CITY COUNCIL
signal installations until further study was conducted.
PWD/Liu asked Council to allow at least six months for staff to collect
information regarding the two new signals because data should be collected
during the Fall. In addition, the residents should be involved in the process
because these recommendations were a direct response to the
Neighborhood Traffic Study that was conducted in 2003/2004 and forward.
Based on his review of the document and discussion with the City Attorney,
it is likely that the City could obtain the necessary change order from
Macadee Electric Construction.
C/Chang somewhat agreed with MPT/Zirbes that the City should pay more
attention to those two intersections and solicit input from the residents
because they understand the situation of their neighborhood. However, if the
City cannot decrease the traffic flow, the best solution for the residents is to
give them a method for getting out of their homes onto the main
thoroughfares by providing signals.
MPT/Zirbes agreed' with C/Chang. However, a couple of years ago the City
installed a signal on Diamond Bar Blvd. for two neighborhoods to provide the
residents easier access onto Diamond Bar Blvd. He was concerned about
how close together the two new signals would be located and whether it
would create additional traffic backup.
C/Tanaka felt the matter had been sufficiently studied and felt staff's
recommendation addressed safety issues. He has observed that the cut -
through traffic prevents residents from leaving their neighborhoods. He has
witnessed great confusion, accidents and near misses and felt it was time to
proceed with the signals and, he believed the new digital system would
further enhance the traffic signal installations.
C/Tye felt one of the best things the Council had done was to implement the
Neighborhood Traffic Management Program that was formulated and
executed by PWD/Liu and his staff. He felt the matter should go back to the
residents for further consideration because they might not have a clear
understanding about the proposed installation and the close proximity of the
two signals. As MPT/Zirbes pointed out, in less than four miles there would
be 10 intersections controlled by signals. He was concerned that there
would a potential for an abundance of signals at T -intersections in
accordance with the warrant criteria. He felt the answer was not necessarily
more signals but putting the City on the digital program that would coordinate
and better manage traffic. His understanding of the signal at Clear Creek
and Diamond Bar Blvd. was that it would serve the two sides of the
intersection. He too felt that more signals were not the answer to reducing
the City's traffic problems and that the City needed to work smarter with what
was available.
JUNE 6, 2006 PAGE 8
CITY COUNCIL
MPT/Zirbes moved, C/Tye seconded to direct staff to negotiate with
Macadee Electrical Construction to remove the two new signal installations at
Cleghorn and Cahill, proceed with the balance of work, and direct staff to
work with the residents to determine other possible solutions. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes,
NOES: COUNCIL MEMBERS: Nonerrera
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION NO. 2006-50: AMENDING THE CITY'S CONFLICT
OF INTEREST CODE (CCIC) FOR DESIGNATED CITY PERSONNEL AND
RESCINDING RESOLUTION NO. 2004-13 IN ITS ENTIRETY IN ORDER
TO AGREE TO THE CCIC PERSONNEL STRUCTURE.
CC/Cribbins gave a report on the adoption of the City's Conflict of Interest
Code.
M/Herrera opened the Public Hearing at 8:20 p.m.
With no one present who wished to speak, M/Herrera closed the Public
Hearing at 8:21 p.m.
MPT/Zirbes moved„ C/Tye seconded to adopt Resolution No. 2006-50
amending the City'; Conflict of Interest Code (CCIC) for designated City
personnel and rescinding Resolution No. 2004-13 in its entirety in order to
agree to the CCIC personnel structure. Motion carried by the following Roll
Call vote.-
AYES:
ote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes,
NOES: COUNCIL MEMBERS: Nonerrera
ABSENT: COUNCIL MEMBERS: None
7.2 LANDSCAPE ASSESSMENT DISTRICTS:
(a) ADOPT RESOLUTION NO. 20060-51 LEVYING AN ASSESSMENT
EQUAL TO PREVIOUS YEARS ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO, 38 FOR FISCAL YEAR
2006-07.
JUNE 6, 2006 PAGE 9 CITY COUNCIL
(b) ADOPT RESOLUTION NO. 2006-52 LEVYING AN ASSESSMENT
EQUAL TO PREVIOUS YEARS ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR FISCAL YEAR
2006-07.
(c) ADOPT RESOLUTION NO. 2006-53 LEVYING AN ASSESSMENT
EQUAL TO PREVIOUS YEARS ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR FISCAL YEAR
2006-07.
PWD/Liu reported that the assessments for District No. 38 cover landscaping
improvements for the parkways along the northerly side of Grand Ave.
between Diamond Bar Blvd. and Summitridge Dr.; the southerly side of
Temple Ave. between Diamond Bar Blvd. and Golden Springs Dr.; the
improvements along Golden Springs Dr. between Torito Ln. and Temple
Ave.; and, the streetscape improvements along Brea Canyon Rd. between
Pathfinder Rd. and the southerly City limit as well as medians throughout the
City. There are an estimated 17,681 parcels within District No. 38. For FY
2006/07 the levy rate of $15 per parcel would generate $265,215 in
assessment revenue. The assessment rate remains the same as it was at
the date of City incorporation. PWD/Liu stated that the total proposed annual
budget for District No. 38 is $344,660. He noted that this would be the last
year that the District would provide its current level of service without an
increase in the levy, a subsidy transfer from the General Fund or a
combination of both. In order for the City to increase the levy a Prop 218
level would need to be formed and approved by the affected residents.
PWD/Liu reported that the assessments for District No. 39 cover landscaping
improvements for the City's mini -parks, slopes and open space within the
specific geographical area of 60.67 acres. The estimated number of parcels
within the District is estimated to be 1,263 with a proposed per -parcel levy
rate of $103 and would generate a total of $164,190 in assessment revenue.
The assessment raise remains the same as the rate applied at the date of
City incorporation. The proposed District budget for next year is $294,783.
Next year will be the last year that District No. 39 can provide the current
level of service. The use of $150,000 of reserves from prior years would
nearly deplete the District's carryover. The annual maintenance costs
exceed $260,000.
PWD/Liu stated that the landscape improvements to be made for District 41
are the slopes and open space area indicated within the assessment area
consisting of 15.6 acres. The estimated number of parcels within the District
is 554 parcels with a proposed levy rate of $220.50 per parcel generating
$422,157 in assessment revenue. The assessment rate remains the same
as the rate applied at the date of D.B. incorporation. This will be the last year
that the District is able to maintain and provide its current level of service.
The annual levy is approximately $120,000 and the annual maintenance cost
exceeds $180,000.
JUNE 6, 2006 PAGE 10
CITY COUNCIL
M/Herrera opened the Public Hearing at 8:27 p.m.
With no one present who wished to speak on this item, M/Herrera closed the
Public Hearing at 8:28 p.m.
C/Chang moved, C/Tanaka seconded to adopt Resolutions 2006-51, 2006-
52 and 2006-53 as proposed. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes,
NOES: COUNCIL MEMBERS: Nonerrera
ABSENT: COUNCIL MEMBERS: None
7.3 APPROVAL OF NUISANCE ABATEMENT COSTS, LETTERS DATED MAY
23, 2006 FOR ABATEMENT OF A DECLARED PUBLIC NUISANCE AND
AUTHORIZE THE CITY CLERK TO RECORD TAX LIENS TOTALING
$141,263.54 ON PROPERTIES LOCATED AT 23891 AND 23885
MINNEQUA DRIVE, AND 23840, 23834 AND 23826 SUNSET CROSSING
ROAD.
PWD/Liu outlined the area affected by the January 11, 2005 landslide
referred to as the "Minnequa" landslide. Working with the five property
owners and the City's geo-technical consultant, the City initiated a temporary
storm protection of the storm failure area on the five properties. The work
completed in mid-February of 2005 included placing reinforced plastic tarps
and sheeting, placing sandbags, performing drainage diversion and
photographing the site to document before and after work conditions. Shortly
after the work was completed the five property owners retained an
independent contractor to perform additional temporary work and since that
time the City has repeatedly requested the property owners' cooperation in
resolving the unstable slope conditions on their private properties. However,
the slope conditions remain unabated. Pursuant to the abatement
procedures of the D.B. Municipal Code the City, on February 14, 2006,
declared a public nuisance on the properties located at 23891 and 23885
Minnequa Dr., and 23840, 23834 and 23826 Sunset Crossing Rd. and again
required that temporary weatherization and other interim measures be
implemented on the slope to prevent worsening of the nuisance and to
protect neighboring properties. A hearing was scheduled for February 27,
2006 and none of the four property owners or their respective
representatives appeared before the City's Hearing Officer for the hearing.
After obtaining warrants from the LA Superior Court for the four affected
properties the City and its consultants entered the four properties to
undertake the temporary winterization work, which began on March 27, 2006
and was completed on April 10, 2006.
AE/Molina gave Council a slide presentation of before and after the work.
JUNE 6, 2006 PAGE 11
CITY COUNCIL
PWD/Liu stated that in compliance with the State Law and the City's
Municipal Code the total cost of abatement shall constitute a special
assessment against the parcels and the property owners are required to pay
the cost of the nuisance abatement approved by the City Council this
evening. Therefore, for fiscal year 2004/2005 the emergency temporary
winterization work totaled $61,759.04 and is divided evenly among the five
Properties at $12,351.80 per property. The costs include the contractor's
cost, consultant's costs and the City's administration costs. For fiscal year
2005/2006 the work totals $79,504.50. Due to the fact that the property
located at 23826 Sunset Crossing Rd.(Lopez) was not identified by the
consultant as a critical area of the landslide mass and no work was
performed on that property, the cost of this year's work was divided four
ways among the remaining properties at $19,876.12 per property. The total
cost included cost of the City's contractor, City prosecutor and the City's
administration costs. All five property -owners were invited to attend tonight's
City Council meeting to offer comments or objections. The City's consultants
are present this evening. Staff recommends that the Council consider staff's
report as well as any testimony offered and consider approval of the
nuisance abatement cost, and, authorize the City Clerk to record a lien on
each one of the subject properties in the aforementioned amounts if the
costs are not paid to the City within 10 days of City Council approval (June
16, 2006 if approved this evening).
M/Herrera opened the Public Hearing at 8:35 p.m.
Joseph Graven, Attorney, 11900 W. Olympic Boulevard #680, Los Angeles,
representing homeowner Thomas Sagline, 23834 Sunset Crossing Rd.
yielded his time to his colleague, Mr. Blum.
Steven A. Blum, Blum Collins LLP, Attorney for Heather and Eric Finkbeiner,
two of the homeowners, said his goal in speaking to the Council this evening
was to suggest that there not be a lien or assessment against the private
property owners at this time and that the Council let the Court decide where
fault lies. The homes in question were severely damaged by deep-seated
land sliding which was caused by a defective slope buttress project that was
maintained, operated, controlled and constructed by the City of D.B. and its
agents in 1999-2000. The homeowners' properties were red tagged and the
homeowners have been unable to use and occupy their homes since the
landslide occurred. There were prior failures of this slope and the City
directed repair of the slope in 1999. He cited statistics including the
Kleinfelder report. He! said that the City, by virtue of its direction of the slope
stabilization project in 1999, established the project as a public project and
he further stated that work on the public project fell beneath the standard of
care and was a substantial contributing cause of the land sliding at the
property. He continued, stating the City never advised the homeowners or
their predecessors that the slope stabilization project was to be constructed
beneath the standard of care that was required by the City's own building
JUNE 6, 2006 PAGE 12
CiTY COUNCIL
code. The homeowners have suffered a devastating loss and it is his belief
and the belief of his geo-technical engineers by the words of Kleinfelder that
these homeowners are not at fault. The City, its consultants, agents and
contractors built something that was unsafe, that was below the City's own
standard of care. The homes are a total loss and in his opinion, the City's
demand that its homeowners pay for remediation before the City holds
hearings to determine who caused this landslide or before the Courts decide
who is responsible for the landslide would deprive the homeowners of their
constitutional rights of due process and constitute a violation of the
homeowners' civil rights. He recommended that the City defer this charge
until the Courts have decided responsibility.
Joseph Graven said that his firm obtained a bid from another contractor
(Hillside Repair) whose proposal was to winterize the hillside for $15,000.
The City sent the homeowners a letter dated May 23, 2006 detailing costs
the City was seeking to impose. Specifically, Mr. Murray noted that prior to
the 2006 winterization there were pipes directing water to the street and
currently, those pipes are not in place. According to Mr. Murray, water is
now directed into the hillside and he felt certain that the City's consultants
would agree that that was a less than desirable situation. He said that it
would not be prejudicial to defer the matter of an assessment or levy.
Thomas C. Corless, representing Carmen Lopez said that in his opinion, the
City should defer action on this matter because it has arbitrarily divided the
amount equally among the neighbors when their situations are not
necessarily the same.
C/Tye asked if the City would waive its rights of recovery if a lien or
assessment were deferred.
CA/Jenkins responded that absent a lien on the property the amount that is
due the City for expenditure of these costs were any of the property owners
to sell their property to other individuals, would not be recoverable from the
Property and only recoverable as a personal debt of the property owners and
for this reason cities secure debts of these types by way of a lien on the
property.
C/Tye asked if the City's opportunity to recover the costs would expire within
60 days, for example, if the Council were to defer this matter to a later date.
CA/Jenkins responded that the recordation of a lien does not mean that the
City would immediately attempt to recover the cost from the property owner.
it is simply a recordation of a document that discloses to anyone with an
interest or seeking to have an interest in that property that the City is owed a
certain amount of money for the work performed. It is not contemplated that
the City would be taking action in the immediate future for the recovery of
those sums. As a practical matter, whether it is recoverable is a different
JUNE 6, 2006 PAGE 13 CITY COUNCIL
question altogether.
CA/Jenkins reminded Council of the very narrow purpose of tonight's
hearing. He believed a fair portion of the comments made tonight during the
Public Hearing were not relevant to tonight's proceeding. The narrow
purpose of this hearing is for the Council to review the costs that have been
incurred, to decide whether those costs are appropriate based on the
information received, based on staff's testimony and based on the objections
that were made by representatives of the property owners, and to make a
decision as to whether or not the Council wishes to approve those costs or to
approve those costs in some modified form, or to not approve those costs at
all. The purpose of this hearing does not include making a determination
about whether or not there was a "nuisance" on the property. That
determination was made previously and the property owners specifically
waived their opportunity to have a hearing on the question of whether or not
the condition of the property constituted a public nuisance. As a
consequence, the issue of whether or not there was a public nuisance on the
property as a consequence of the conditions is not before the Council this
evening. Mr. Blum began his presentation by asking the City Council to let
the Court decide where the fault lies. The purpose of this hearing has
nothing whatsoever to do with "fault.,, In fact, what occurred here was a
determination by the City that current conditions (2004-2005 and 2005-2006)
were contributing to instability and had the potential to worsen the slide by
virtue of the fact that the property was unprotected and needed to be
"weatherized" or "winterized." The property owners were never asked nor
were they compelled to "fix" the slide, they were asked simply to weatherize
or winterize the slide so as to preclude further worsening of the slide and
potential spreading of the unstable condition to other properties. As a
consequence, all that is being discussed tonight is a cost associated with
winterization.
CA/Jenkins further stated that in light of Mr. Blum's comments, the following
should be stated on the record: That in 1999 when these properties first
experienced the landslide the landslide was limited to private property and
did not affect any public property. The City was not responsible and the City
was not involved. The property owners at that time approached the City and
pleaded with the City to assist them financially with the slide. The City told
them that it was not responsible, that this was a matter that was entirely on
private property that was likely a result of the original construction of that
subdivision that the City was never involved with and that the City was not
responsible for the slide. The homeowners at that time, some of whom are
property owners today, privately and in public City Council meetings,
persisted their pleadings with the City to assist them financially because they
could not and would not spend their private funds to perform the work.
Eventually, the City was able to find Federal Community Development Block
Grant funds that the County surprisingly agreed could be made available for
the project. Those funds were limited to a certain dollar amount and the City
told the homeowners that it would make those CDBG funds available and
JUNE 6, 2006 PAGE 14
CITY COUNCIL
that that was the only amount available to them and that any additional
monies to be contributed toward any sort of correction or remediation of the
slide would have to come from private sources. The homeowners were not
prepared to spend their money — they were offered three alternative plans for
a fix, each more expensive than the other and the more expensive plans with
a greater guarantee that they would stabilize the property. In the end, after
reviewing the plans and specs of the three plans, the homeowners selected
the least expensive plan, one that was not guaranteed to provide stability.
The homeowners selected the plan based on their willingness to contribute
their money. They, provided waivers at the time that clearly stated that there
was no guarantee that this fix would solve the problem or stabilize the
properties, that the City was doing this as an accommodation because it was
not a public project, that the homeowners were aware that they had selected
plans and specifications that might not stabilize the property and they were
told that it was that or nothing at all and it was their choice. And, if they
wanted to do nothing at all the City was prepared to do nothing at all. The
homeowners signed two sets of waivers, both of which were recorded
against property tittles and those waivers were noticed to all subsequent
purchasers of the properties as to the nature of the fix, the fact that the fix
provided no guarantees and that there was no guarantee that it would work
to permanently stabilize the property.
CA/Jenkins stated that it is categorically untrue that the City never advised
the homeowners that the project was below the standard of care. All of the
homeowners at that time understood without question what level of stability
could be accorded by the remediation effort at that time. Hence, the notion
that the homeowners in 1999 were duped into a project is belied by the
documentation and the signed waivers that each of those property owners
signed and that every one of the subsequent purchasers knew about when
they purchased the properties thereafter. Mr. Blum said he felt that if the City
were to proceed tonight this would violate due process. CA/Jenkins begged
to differ. He said that "due process" was satisfied by the very hearing this
Council is holding this evening. The only question before the Council is
whether the costs are appropriate for the work that was done to winterize the
slide. All issues pertaining to fault will be decided in a different forum. And
this City Council has no jurisdiction over that issue. With respect to the
comment made by iMr. Graven indicating that the property owners had
obtained a "bid" to perform the work, the City gave the property owners
ample opportunity to perform this work on their own. The City wrote the
property owners letters asking them to winterize their property and they
declined. Now they Come in and say that had a bid for $16,000. They had a
bid for $16,000 in February and they could have done the work themselves
but they chose not to do the work. Instead, the City was compelled to
declare the property a nuisance and the City was compelled to obtain an
abatement warrant and go through an entire procedure for which this City is,
under state law, entitled to be compensated for in order to winterize those
properties.
JUNE 6, 2006 PAGE 15 CITY COUNCIL
PWD/Liu stated that without looking at the geo-technical issues and sources
for the conditions staff determined that the best and fairest way to distribute
the burden was to do so evenly among the five property owners. Staff knows
from working with the five property owners in the past they were unwilling to
collaborate and decided to act independent of one another with respect to
performing the work themselves and performing work the City asked them to
perform.
M/Herrera closed the Public Hearing at 9:09 p.m.
M/Herrera reopened the Public Hearing at 9:12 p.m.
Michael Murray said that when he purchased his property in 2000 a building
inspector visited his house with a yellow piece of paper and told him the hill
was repaired better than it was before. He said he was never notified of any
hearing prior to tonight's hearing. He said he could show the Council that he
had covered his portion of the hillside if they would put the pictures back up
on the screen.
PWD/Liu stated that the City mailed certified notices to all property owners
and notified their respective attorneys as well to make certain that they were
present during discussions regarding abatement costs. A certified letterwas
sent to Mr. Murray and staff will provide a copy of the signed return receipt.
M/Herrera closed the Public Hearing at 9:14 p.m.
C/Chang moved to .approve Nuisance Abatement costs and letters date May
23, 2006 for abatement of a declared Public Nuisance and authorize the City
Clerk to record tax liens totaling $141,263.54 on properties located at 23891
and 23885 Minnequa Dr.and 23840, 23834 and 23826 Sunset Crossing Rd.
MPT/Zirbes stated that in January 2005 the homeowners agreed to have the
City proceed with the work and authorized and agreed to repay the City.
Staff repeatedly contacted the homeowners. The City has an obligation to
provide safety for the balance of the neighborhood. These homeowners
were asked time and time again to winterize their properties and the City had
to step in and spend' taxpayer dollars to complete the work and it is only fair
and right that the City protect the interest of its taxpayers. MPT/Zirbes
seconded the motion.
C/Tye said that this was a difficult decision for him. However, given that
CA/Jenkins confirmed to him that a lien would protect the citizens of D.B. and
the City's interest to this point, it was the right thing do.
JUNE 6, 2006 PAGE 16
CITY COUNCIL
Motion carried by the following Roll Call vote.
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes,
NOES. COUNCIL MEMBERS: Nonerrera
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
M/Herrera welcome MPT/Zirbes back to the Council Chambers and said he looked
absolutely wonderful.
MPT/Zirbes said that in his absence he remained in contact with staff and had an
opportunity to watch the video of the May 2 meeting. He was extremely impressed
with the work of the Council and was sorry he missed the previous two meetings.
He said it was good to be back and he thanked Council Members, staff members
and the community for their cards, letters, calls and prayers. He specifically
mentioned that the first piece of mail he received was from Jack and Wanda
Tanaka. MPT/Zirbes thanked PWD/Liu for stepping in on a Saturday to mitigate a
problem between a commercial owner and waste hauler. He said he appreciated
staff going the extra mile for the citizens. He asked to have the matter of declaring
the Windmill a historical landmark placed on a future agenda. As always, it is his
privilege to serve the residents and while some decisions are difficult they are
necessary and in the best interest of the City.
C/Chang said that the Council works to protect the best interest of the City's
residents. He talked about the signal installations that were approved tonight to
enhance the quality of life. Last week the Council met to discuss placing the new
library on the ballot and staff and the consultants are busily preparing information
for the Council to make a decision to put the matter on the November ballot so that
the residents can make the decision. Groundbreaking ceremonies were held for the
Brea Canyon Grade Separation Project yesterday and most Council Members were
present. The project designed to allow for vehicle traffic flow under the railroad is
supposed to be completed by May 2008. During this time residents will have to
bear with the inconvenience of the traffic flow. When the project is completed it will
improve the quality of life, enhance the economy and provide better traffic flow.
Last Saturday most of the Council attended the Chinese-American Association
annual fundraising event. Almost 700 people supported the event.
C/Tye welcomed MPT/Zirbes back to the Council and was pleased that MPT/Zirbes
was recovering nicely. C/Tye congratulated C/Chang and his wife on 30 years of
marriage. It was his pleasure to join his colleagues at the ACE project
groundbreaking ceremonies. One was aware that it was a special event due to the
presence of Congressman Miller and Assemblyman Huff. It was his pleasure to join
C/Tanaka for Opera Tales at the Library during which LA Opera members
JUNE 6, 2006 PAGE 17
CITY COUNCIL
performed works of Mozart. He said there was nothing like witnessing a young
persons face "light up" over performances. On behalf of the Council he presented
certificates to the Diamond Ranch JROTC program, the Chaparral Star promotion
yesterday and the D.B. "All Awards" ceremony at D.B.H.S. He saw much for D.B. to
be proud of in their future leaders. He congratulated the D.B. Chinese Association
on its 16 annual fundraiser. He congratulated Susie Vernon for her outstanding
fundraising efforts on behalf of D.B.H.S. and WUSD. He congratulated this year's
graduates and to be good and be careful when they celebrate the occasion. He
concluded by asking for everyone's thoughts and prayers for Jack Newe who
recently fell and broke his hip.
C/Tanaka stated that in addition to all of the aforementioned events it was a
pleasure for him to represent the City in its many activities. He attended the Three
Valley Municipal Water District Leadership Breakfast; On May 23 he attended
another PUSD Board meeting to keep the interests of the D.B. schools uppermost
in their thoughts. Along with the rest of the Council he attended the employee
recognition luncheon during which staff members who completed five years, 10 and
15 years of service were recognized. He attended the joint Chamber of Commerce
mixer for D.B. and Walnut during which the art contest award winners were
recognized for Water Awareness Month. Also attended the CLOUT meeting on
May 25 and learned about commercial and industrial development in LA, Riverside
and San Bernardino counties. On June 1 he attended the League of California
Cities LA County Division meeting with M/Herrera; attended the Water 101 Session
held by the League; on June 2 he was honored to present a Certificate of
Recognition to Eagle Scout Thomas Barrett from Troop 730 at his Eagle Court of
Honor; on Saturday he attended the Crestline/Diamond Canyon annexation meeting
along with Planning staff members.
M/Herrera said that the Grade Separation Project would be a fabulous project and
the pain and inconvenience that was scheduled to start about October 2006 would
give way to a much improved through way. Brea Canyon Rd. will be closed
between Golden Springs Rd. and Valley Blvd. during construction. She thanked
Valley Council of Governments last Saturday. It was a very
CM/Lowry and C/Tye forjoining her at a Strategic Planning Session for San Gabriel
the time they left the session they were in receipt of notes that hadtive been yped up
and printed by the facilitator. On June 15 COG will present a new Mission
Statement for adoption by the Board to wit: "The San Gabriel Valley Council of
Governments is a unified voice to maximize resources and advocate for regional
and member interests to improve the quality of life in the San Gabriel Valley." The
Board members adopted five goals for the COG to be accomplished in three years:
1) obtain additional local, state and federal funding; 2) improve regional
transportation; 3) improve relationships and trust among members and improve the
financial condition of the COG; 4) establish and implement the housing trust fund;
and, 5) improve healthcare and the environment. She asked staff to copy the
document and distribute it to all Council Members and staff. She invited her
colleagues to the San Gabriel Valley Council of Government's second annual Jack
Phillips Award Reception on Thursday, June 22 at Pacific Palms at 5:30 p.m. Jack
JUNE 6, 2006 PAGE 18 CITY COUNCIL
hillips was a Council Member in the City of Industry and was instrumental in creating
ACE. The award is given to individuals in the San Gabriel Valley who have made a
significant impact on regional concerns. This year's recipients are Assembly
Member Judy Chu, Assembly Member Bob Huff, Leland Dolly Attorney for the San
Gabriel Valley COG, Bart Doyle and Robert Que. She announced that for those
individuals who travel the southbound SR 57 the Pathfinder exit is open!
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the
regular City Council meeting at 9:35 p.m.
Tommye Cribbins, City Clerk
The foregoing minutes are hereby approved this day of 2006
CAROL HERRERA, MAYOR
Agenda No. 6.2.1
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
APRIL 25, 2006
CALL TO ORDER:
Chairman McManus called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Lee led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Ron Everett, Kwang Ho Lee, Tony
Torng, Vice -Chairman Steve Nelson and Chairman Joe McManus.
Also present: Nancy Fong, Interim Community Development Director;
Ann Lungu, Associate Planner; and Stella Marquez, Senior Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As Presented,
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of April 11, 2006.
C/Torng moved, VC/Nelson seconded, to approve the minutes of April 11,
2006, as corrected. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT:
4. OLD BUSINESS:
5
NEW BUSINESS:
COMMISSIONERS
COMMISSIONERS:
COMMISSIONERS:
None
Torng, VC/Nelson, Everett, Lee,
Chair/McManus
None
None
6.1 CONSIDERATION OF CHANGE TO COMMISSIONS' MEETINGS
STARTING TIME FROM 7:00 P.M. TO 6:30 P.M.
C/Lee preferred to have the starting time remain at 7:00 p.m. but would abide
by the majority.
APRIL 25, 2006
PAGE 2 PLANNING COMMISSION
VC/Nelson said he preferred 7:00 p.m. but would abide by the majority and
would agree with a 6:30 start time if it were easier for staff.
C/Torng said he was open to either time.
C/Everett said he was open but he was torn because 7:00 p.m. was best for
him and wondered if 7:00 p.m. would be better for individuals who plan to
attend public hearings.
Chair McManus concurred with the statements of the other Commissioners.
ICDD/Fong said she would report that the consensus of the Commissioners
was to leave the meeting time at 7:00 p.m.
7. PUBLIC HEARINGS: None
g, PLANNING COMMSSIONER COMMENTSIIN FORMATIONAL ITEMS:
C/Torng said he received a call from a concerned citizen that Scribbles had a large
event soon after the last Planning Commission meeting and he was concerned
about whether the CUP was being enforced. ICDDIFong responded that Scribbles
was still in violation of the CUP and Development Code. A citation was issued on
Thursday, April 13 and a second citation was issued on April 20. The City ealedts to
issue another citation on Thursday, April 27. Because Scribbles app
matter to the City Council the City is unable to take the owner to court until he is
allowed due process.
At the request of C/Torng, TCDD/Fong explained that the Commissioners were
invited to attend the Chamber of Commerce "networking with area business
professionals" event to look for potential development opportunities in the City. The
areas include Site D, JCC property, reuse of the Honda site, the Walnut Valley
Trailer Park at Brea Canyon and SR60 and the two restaurant pads at the Target
site. The event is open to the public and the Commissioners are encouraged to
attend.
ct
ClEverett invited residents to aend the Walnut Valley School sta on Saturday April 29 from 10:00 arlm to 2 OOtiP
Teddy Bear Tea at Royal V
ICDDIFong responded to C/Lee that it was common practice forthe Commission to
cancel meetings due to lack of quorum when there were no agenda items for
discussion.
APRIL 25, 2006
PAGE 3 PLANNING COMMISSION
VC/Nelson said that due to a business conflict he would not be able to attend the
Chamber function.
Chair/McManus said he would be out of town and unable to attend the Chamber
function. He asked if Honda was scheduled to move to its new location and
TCDD/Fong responded that the dealership was scheduled to move by next year.
However, there was no construction taking place in the City of Industry location and
the City would certainly not push them out if they wished to stay in Diamond Bar.
Chair/McManus recommended that each of the Commissioners contact their
respective Council Members to discuss Scribbles. He felt the conduct of the owner
during the last Commission meeting was reprehensible and that the Fall Creek
Homeowners had a constitutional right to have the quiet enjoyment of their property.
9. STAFF COMMENTS AND INFORMATIONAL ITEMS:
9.1 Public Convenience and Necessit(Alcohol Beverage Control).
ICDD/Fong presented staffs report and explained that if a PCN was denied
the applicant could appeal the ruling to the City Council and if the
Commission approved the PCN adjacent residents and/or the City Council
could appeal the decision.
C/Torng asked why this was not a public hearing matter and ICDD/Fong
responded that these types of issues would be considered under Consent
Calendar because it was not an entitlement process, rather a determination
that the ABC's decision would be upheld or challenged. ICDD/Fong
explained the map and table.
ICDD/Fong responded to C/Lee's request that the criteria is contained in the
City's Zoning Code and Development Code and if a case were brought
before the Commission staff's reports would contain findings and
recommendations based on the criteria contained in the City's Codes.
9.2 Public Hearing dates for future projects.
ICDD/Fong pointed out that tonight's packet contained copies of the
Planners Institute mini -course information. ICDD/Fong said she would review
the material with Commissioners as requested.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
APRIL 25, 2006
PAGE 4 PLANNING COMMISSION
ADJOURNMENT: With no further business before the Planning Commission,
Chair/McManus adjourned the meeting at 7:48 p.m.
Submitted
Nancy Fong
Interim Comm pity Develop ent Director
Attest:
Joe AcManus, Chairman
Agenda No. 6.2.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
MAY 9, 2006
CALL TO ORDER:
Chairman McManus called the meeting to order at 7:02 p.m. in the South Coast Air Quality
Management Dist rict/GovernmE;nt Center Auditorium, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Nelson led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Ron Everett, Kwang Ho Lee, Tony
Torng, Vice -Chairman Steve Nelson and Chairman Joe McManus.
Also present: Ann Lungu, Associate Planner; Gregg Kovacevich,
Assistant City Attorney; (David Meyer, Planning Consultant, and Stella Marquez,
Senior Administrative Assistant.
4. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
5. APPROVAL OF AGENDA: As Presented.
6. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of April 25, 2006.
C/Torng moved, C/Lee seconded to approve the minutes of April 25, 2006,
as presented. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT:
5. OLD BUSINESS:
6. NEW BUSINESS
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
Torng, Lee, Everett, VC/Nelson,
Chair/McManus
None
None
MAY 9, 2006
7. PUBLIC HEARINGS:
PAGE 2 PLANNING COMMISSION
7.1 Conditional Use Permit No. 2005-06 and Development Review
No. 2005-33 - in accordance with Code Sections 22.08, 22.58 and 22.48,
this was a request to remodel and construct an addition of approximately
2700 square feet to an existing church. The Conditional Use Permit was to
modify the original Conditional Use Permit approved by Los Angeles County
prior to the City's incorporation and is required for a church in a residential
zone. The Development Review was a design review for the addition.
PROJECT ADDRESS: 400 Rancheria Road, (Tract 24612, Lot 51)
Diamond Bar, CA 91765
PROPERTY OWNER: Northminster Presbyterian Church of
Diamond Bar
400 Rancheria Road
Diamond Bar, CA 91765
APPLICANT: Larry Wolff
WLC Architects
10407 Foothill Boulevard
Rancho Cucamonga, CA 91730
Assoc/P Lungu presented staff's report and recommended Planning
Commission approval of Conditional Use Permit No. 2005-06 and
Development Review No. 2005-33, Findings of Fact, and Conditions of
Approval as listed within the resolution.
C/Everett asked if there was a condition that specifically forbids overlapping
use that relates to the parking issue. AssocP/Lungu referred ClEverett to
Condition No. 3 on page 6 of the resolution that states "the applicant shall
use advanced scheduling and the staggering of church activities to avoid the
overlapping of said) activities in order to control the parking demand" and the
condition that allowed for periodic review of the Conditional Use Permit. If
the City finds there is an issue related to the parking and the uses,
C/Everett's concerns would be addressed. The City can trigger a review and
the applicant can submit an application to revise the Conditional Use Permit.
VC/Nelson recalled that when the Planning Commission reviewed the
parking situation at other church facilities it allowed for street parking and
shared parking. HE; asked how this particular facility would differ from those
MAY 9, 2006 PAGE 3 PLANNING COMMISSION
facilities and, in the event overflow parking became an issue would the City
require a permit for street parking? AssocP/Lungu said it was possible the
church could use the street for overflow parking. She said she was not sure
the street had "No Parking" signs. However, if the church were to have a
special event the City could issue a Temporary Use Permit, if necessary.
Scott Davis, WLC Architects, 10407 Foothill Boulevard, Rancho Cucamonga,
CA 91730 said his firm reviewed staff's report and concurred with the
Conditions of Approval as stated.
Chair/McManus opened the public hearing.
A speaker who lives behind the church asked if the facility had intentions of
installing fencing because there is a chain link fence between their property
and the church property and she has a lot of problems with children on the
church side throwing rocks at their dogs, into their pool and breaking their
windows. The church property sits well above her property and she said she
was hoping that a privacy fence or block wall would be installed to prevent
this type of activity. Also, the fire department told her that the drainage
comes down the hill into their block wall and creates a safety hazard
because it could cause erosion and cave in the wall. She said it looks like
the church has indicated that they own part of her property so she is having a
title search done to clarify the boundaries.
AssocP/Lungu said that the vicinity map contained in the packet does not
legally parcel the properties and the vicinity map does not necessarily reflect
the development. The project plans show the actual boundaries. She and
the City's Engineer visited the site and also determined that the drainage was
an issue. As a result, staff included a statement in its report about the
church submitting a drainage plan that would accurately reflect the drainage
pattern of the entire site including the parking lot, all drainage devices
including catch basins, etc., for the City to review. There are other conditions
about the drainage included in the conditions of approval within the
Resolution as well and staff will resolve the drainage issue.
Roland Morris, Chairman, Building Committee for the church said the issue
about a chain-link fence and children thro ing rocks was news to him. There
is a preschool nursery school that has uged the facilities for over 30 years
and that issue will be address and he will speak with the neighbors to
address their concerns. The area between the chain-link fence and the block
wall is a swale and the ownership needs to be resolved. He felt it would be a
MAY 9, 2006 PAGE 4 PLANNING COMMISSION
minimal issue to address the drainage concerns. He said that it was the
church's intent to be good neighbors.
Mr. Morris responded to Chair/McManus that the church's head of staff
would be meeting with the preschool president and director tomorrow at
8:30 a.m. to resolve the issue of children throwing rocks. There is supposed
to be an adult supervisor in the area whenever children are present to
prevent any such activity as required by the State of California. He said the
issue would be addressed immediately.
Sharon Mosho asked if the footprint would remain the same that it is
currently and not be moved further into the parking lot. She owns the first
home above the parking lot and enjoys a great view and hoped that there
would never be a three -tiered parking structure to accommodate parking.
Larry Smith, elder, in charge of the financing program for the project said the
building sticks out about 25 feet into the grassy area and the trees will
remain. The project will not be built out into the parking lot. He said that
although he would love to build a three -tiered parking lot to accommodate his
congregation he did not expect that to happen. He felt it was important for
the Commission to understand that the current fellowship hall accommodates
about 120 people; the sanctuary accommodates approximately 300 and
normally 210 to 21,50 attend services. The church does not grow beyond the
number permitted in the sanctuary. Very rarely would both the fellowship hall
and the sanctuary be used at the same time. He said he did not foresee a
problem, and for special events the church could get a temporary permit for
street parking if necessary.
Ms. Mosho said there was not much street traffic on the weekends and what
there was did not bother the neighbors. She was only concerned about her
view being blocked and that issue was resolved.
Chair/McManus closed the public hearing.
C/Torng said he was very happy to see the church and neighbors work
together. He felt the proposed architecture was very beautiful and would
enhance the neighborhood.
C/Lee felt the building was well designed and provided many positive
impacts to the community.
MAY 9, 2006
PAGE 5 PLANNING COMMISSION
C/Lee move, C/Everett seconded to approve Conditional Use Permit
No. 2005-06 and Development Review No. 2005-33, Findings of Fact, and
conditions of approval as listed within the resolution. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Lee, Everett, Torng, VC/Nelson,
Chair/McManus
NOES: COIMMISSIONER& None
ABSENT: COMMISSIONERS: None
7.2 Development Review DR 2005-30 - In accordance with Code
Section 22.48, this was a request to construct a new three-story single family
dwelling of approximately 10,651 square feet of habitable area. The project
also includes porches, balconies, decks, covered patios and an attached four
car garage totaling an additional 3,809 square feet on an existing vacant
40,470 square foot (.92 acre) parcel in the R-1 8,000 zone with a consistent
underlying General Plan Land Use designation of Low Medium Density
Residential (RLM;).
PROJECT ADDRESS
PROPERTY OWNER:
APPLICANT:
3145 Steeplechase Lane
(Lot 1, Parcel Map 23382)
Diamond Bar, CA 91765
Stephen Tanidaja
21550 Barbi Lane
Diamond Bar, CA 91765
S & W Development
20272 Carrey Road
Walnut, CA 91765
PC/Meyer presented staffs report and recommended Planning Commission
approval of Development Review DR 2005-30, Findings of Fact and
conditions of approval as listed within the resolution.
PC/Meyer explained the application of the building height limitation as
outlined in the City's Building Code. The screening is outlined in the
conditions. This project lies within the boundaries of "The Country Estates"
and their architectural review committee must approve the plans consistent
with their CC&Rs. C/Everett said his understanding was that the tract of
three was not annexed into "The Country Estates."
MAY 9, 2006 PAGE 6 PLANNING COMMISSION
Simon Shum, S 8, W Development said he was the architect for the project.
In response to C/Everett's understanding of the relationship with "The
Country Estates" Mr. Shum said that there was a separate CC&R for this
three -lot community even though the subdivision is negotiating with "The
Country Estates" Homeowners Association to be a part of that association.
When the lots were formed they formed their own association and C/Everett
is correct that it is a separate homeowner's association but because the
subdivision is inside of "The Country Hills Estates" gated community the
property owners have the right to access their properties similar to the right
enjoyed by the JCC development.
Mr. Shum responded to C/Everett that about a year ago an agreement was
struck between the homeowners association for the subdivision below this
subdivision and the owner who sold this lot to his client to have a new
easement put in because the argument was that the current easement was
not disclosed to his client when he purchased the lot. Once the issue was
resolved California Edison and the water company guaranteed the new
property owner the option of relocating the easement as a 20 foot easement
to the sky to be maintained by the owner in case the road had to be
realigned to facilitate his client's home construction. PC/Meyer responded to
C/Everett that easements are usually worked out between the two parties
involved in the easement document and the City is not a party to those
easements.
AssocP/Lungu responded to C/Everett that there was a condition of the
original subdivision map that the applicant make a bona fide application and
work with "The Country Estates" to get annexed. C/Everett said he was
concerned about multiple homeowner entities overlapping and felt it was
imperative early on to complete the bona fide effort. Mr. Shum believed that
the initial contact was made between the subdivision owner and the
president of "The Country Estates" Homeowners Association. About six
months ago the attitude of "The Country Estates" was that since they were in
negotiation for a larger subdivision that they wanted to use as a standard to
determine a fair price for us of their facilities they would wait to act on the
three -lot subdivision. PC/Meyer responded to C/Everett's insistence that a
condition be added to this project that an effort be made by the property
owner to annex into "The Country Estates" that the condition was placed on
the tentative map and when the final map was approved all conditions of the
tentative map were! certified for compliance.
MAY 9, 2006 PAGE 7 PLANNING COMMISSION
C/Everett asked Mr. Shum if he would be willing to work through his property
owner to gain annexation. Mr. Shum responded that he has a number of
contacts with "The Country Estates." However, he felt the property owner
was hesitant because he did not yet have approval to build his home.
Perhaps the Commission would want to condition the project accordingly.
Chair/McManus opened the public hearing.
Raymond Perez, Board Member, Las Brisas Homeowners Association,
3005 Unit C, La Paz Lane said that his complex was located adjacent to the
three lots under discussion and north of the property in question. He said his
association had three issues with the project: Drainage, easement and
construction of a tennis court. The association is concerned about access of
safety vehicles should the easement be moved. With respect to drainage,
there is a swale on the project lot that dumps into the fire lane easement at
the property line division and in turn drains down into Sugar Pine Place, a
street maintained by the association. The association is concerned about
runoff, debris and whatever else comes down the hill. Regarding tennis
courts, the lights at night encroach on his complex.
AssocP/Lungu responded to C/Lee that the applicant would be required to
have a drainage plan. In addition, the fire department reviewed the
easement prior to the City's acceptance of the project application for the
house and the fire department will have another opportunity to review the
project.
Chair/McManus closed the public hearing.
Chair/McManus asked if there was a way to resolve the tennis court lighting
issue and PC/Meyer responded that the City has a dark sky policy for tennis
courts providing that all lights must be shielded. Beaver lighting has shown
that the lights can be directed to the edge of the court without spilling off the
court. There are also standards regarding the times the courts can be
illuminated.
AssocP/Lungu responded to C/Torng that about a year and half ago when
staff received the papers for the court case, the easement document was
forward to CA/Jenkins and he found it to be acceptable. C/Torng said he
hoped that since the court had ruled on the agreement and the fire
department had approved the easement the parties would treat each other
with respect during this process and no further litigation would be required.
MAY 9, 2006 PAGE 8 PLANNING COMMISSION
AssocP/Lungu said she could not guarantee there would be no further
litigation, however, the court allowed the easement to be reduced from
40 feet to 20 feet. In addition, there is no tennis court in the plans and the
Property owner would have to make application to the City.
C/Everett moved to approve Development Review DR 2005-30, Findings of
Fact, and conditions of approval as listed within the resolution with the
addition of a condition to provide for a "best effort basis" by the homeowners
associations similar to the condition for the subdivision map. PC/Meyer
recommended the following wording: "the City will be provided confirmation
of a best effort to attempt to annex to "The Country Estates" priorto issuance
of the Certificate of Occupancy." C/Everett accepted staff's amended
language.
C/Torng said he still had a concern about the tennis court and PC/Meyer
reminded C/Torng that a tennis court was not part of this application.
C/Torng seconded the motion. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Everett, Torng, Lee, VC/Nelson,
Chair/McManus
NOES: COMMISSIONER& None
ABSENT: COMIMISSIONER& None
AssocP/Lungu responded to Chair/McManus that the City includes
conditions for bona fide applications for annexation to "The Country Estates."
However, it is "The Country Estates" that makes the decision regarding
annexation. It is the responsibility of the sub associations to make certain
that the conditions for slope maintenance issues, mitigation monitoring
issues and the Eike are properly addressed. Those issues do not involve
"The Country Estates." Chair/McManus said it seemed to him that the three
homes were responsible for the maintenance of one-half of Steeplechase for
their section of street. AssocP/Lungu stated that everyone in the Country
Estates own to the centerline of the street.
VC/Nelson asked if there was a standard for confirmation of a bona fide
effort and AssocP/Lungu responded there was no written standard. The City
asks for a letter from "The Country Estates" verifying that the applicant made
application for annexation.
MAY 9, 2006
PAGE 9 PLANNING COMMISSION
7.3 Devei22 ent Review DR 2005-22 - In accordance with Section 22.48, this
was a request to construct a new three-story single family dwelling of
approximately 12,127 square feet of habitable area. The project also
includes porches, balconies, decks, covered patios and an attached four car
garage totaling an additional 5,126 square feet on an existing 34,460 square
foot (.83 acre) parcel in the R-1 8,000 zone with a consistent underlying
General Plan Land Use designation of Low Median Density Residential
(RLM).
PROJECT ADDRESS
PROPERTY OWNER
APPLICANT:
3131 Steeplechase Lane
(Lot 2, Parcel Map 23382)
Diamond Bar, CA 91765
Huo You Liang
2308 Ridgeway Avenue
Rowland Heights, CA 91748
S & W Development
20272 Carrey Road
Walnut, CA 91765
PC/Meyer presented staff's report and recommended Planning Commission
approval of Development Review DR 2005-22, Findings of Fact, and
conditions of approval as listed within the resolution.
C/Lee said the design was thoughtful and that it was a beautiful house. He
said he was impressed with the architecture of this product. He said he was
concerned about the safety of the retaining wall. PC/Meyer explained that
the Commission was looking at conceptual designs and the City's Building
Department requires separate building permits and designs for retaining
walls. Retaining walls must be designed by structural engineers and the
footings have to go into a bedrock configuration. C/Lee said he knew that
but wanted to know if it could be on a fill area and be safe. PC/Meyer said
the design would not be in a fill area unless the structural engineer certified
that the design would work in a fill configuration. C/Lee asked if it was
possible to design the retaining wall into the natural ground for safety
reasons. PC/Meyer said that C/Lee could make the suggestion to the City's
Building Department because the Building Department regulates the design
standards. If the Planning Commission wants to direct the City's Building
Department to never allow a retaining wall in a fill area and the Commission
MAY 9, 2006 PAGE 10 PLANNING COMMISSION
could make that suggestion but the department is regulated by contemporary
engineering practices with respect to the design of retaining walls.
C/Lee said he understood that the Building Department reviewed structural
design and calculation but the architect showed the end of the retaining wall
in the fill area on his drawing and he did not feel it was safe. As a condition
or as a suggestion the end of the retaining wall should be put at ground level
for safety purposes. PC/Meyer explained that the purview of the Planning
Commission was to ensure that the goals and objectives of the General Plan
and Zoning Code are complied with and this subject deals with contemporary
engineering practices that he is not qualified to speak to. If the Planning
Commission in its, collective wisdom seeks to direct its Building Department
to prohibit retaining walls built in a fill situation it could make that suggestion.
Chair/McManus said that the Commission would deal with staff regarding this
matter.
C/Everett asked if there was a guideline for the ratio of bedrooms to garages
and PC/Meyer said that the City's Development Code requires only two
covered parking spaces for a single-family residence. Planning commissions
in other hillside communities have required additional off-street parking
spaces. Recognizing the fact that Diamond Bar is a very mechanized
community the need for off-street parking would be important. The long
driveways and aprons on this project, for example, will accommodate
additional off-street parking spaces. If the Commission believes additional
parking is required it may chose to add such a condition.
Simon Shum, architect for the applicant said he was pleased to be able to
work on both projects simultaneously in order to understand each site and
integrate the projects.
Mr. Shum responded to C/Lee said that he shared the Commissioner's
concern because hillside safety is a major concern for engineering. The City
of Diamond Bar is blessed with a lot of bedrock. However, there are
numerous soil conditions that affect future building. On this particular lot the
retaining wall is used to build up the pad to qualify for the requirement to sit
the structure on the hillside. When one looks up the hill one sees
landscaping and architecture to modulate the building so that it does not look
like a "big box." Hillside construction comes with stringent requirements from
the City's engineering consultant and he believed it was okay to put a
retaining wall on fill if the engineer achieved 90 percent compaction. In this
MAY 9, 2006 PAGE 71
PLANNING COMMISSION
instance, the geological report would most likely require a geological key on
the downhill side ,and once a key was put very deep into the bedrock the
bearing would rely on the key rather than the retaining wall and with 90
percent compaction at the top and with a good footing design it would render
the fill very strong for the retaining wall. This project requires the applicant to
submit a geological report to the satisfaction of the City's engineering
consultant and in this case, the engineer is convinced that the retaining wall
design is sound. in addition to the key and the retaining wall there is a
caisson supporting the house as its first line of defense.
Mr. Shum responded to C/Everett that the circular driveway
and there is open parking at the front of both garages and overflow parking
should not impact -the street. From his experience the bigger the home,
fewer people live in it.
Mr. Shum responded to C/Torng that he felt staff had adequately addressed
the drainage issue. Further, he believed the Las Brisas HOA had
experience during tile some bade building of the original pad. Management practices
dictate that the builder must build a pond to wash the tools and put sandbags
all around the site to protect erosion and spill water use. Therefore, it is very
unlikely that debris would run down to the Las Brisas area.
Chair/McManus opened the Public Hearing.
Mr. Perez said he carne before the Commission several times over the past
few years. Every time the issue was raised the Planning Commission agreed
that there was a concern and that a study would be done and he was at a
loss to know why a study had not been done. Chair/McManus asked if there
had been runoff onto his property and Mr. Perez again referred to the
concrete Swale that goes from the site down to Diamond Bar Boulevard.
Through the years several lots in "The Country Estates" have tapped into the
Swale and he wanted to know if the Swale could handle the capacity.
Chair/McManus asked Mr. Perez to provide the various locations he
indicated had tapped into the Swale so that staff could have code
enforcement look to see if there was a problem and what could be done to
remedy the situation. To his knowledge, the City was not aware that there
was a problem.
Mr. Shum responded to Mr. Perez that before Las Brisas was built the
County required a Swale be built. The reason the Swale was built was to
MAY 9, 2006
PAGE 12 PLANNING COMMISSION
provide a path for runoff in a flat area during a heavy rain. Without the tennis
court all of the rain would run down to the Swale anyway. The Swale is
designed to accommodate a lot of water being collected on a flat surface. If
these houses were never built the rain would run into the Swale and the
Swale was designed to protect Las Brisas as well as the lot. He disagreed
with Mr. Perez that the Swale was built solely for Las Brisas. Chair/McManus
said he believed Mr. Perez was concerned that the Swale might be
inadequate to handle the runoff and that homeowners might be illegally
tapping into the Swale.
Chair/McManus closed the public hearing.
C/Torng moved, C/Lee seconded to approve Development Review DR
2005-22, Finding; of Fact, and conditions of approval as listed within the
resolution with the addition of the following condition: the City will be
provided confirmation of a best effort to attempt to annex to "The Country
Estates" prior to issuance of the Certificate of Occupancy." Motion carried by
the following Roll Call vote:
AYES: COMMISSIONERS: Torng, Lee, Everett, VC/Nelson,
Chair/McManus
NOES: COMIMISSIONER& None
ABSENT: COMMISSIONERS: None
8. PLANNING COMMSSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Torng said that he and C/Everett joined the May 2 City Council meeting to hear
the Council's interesting discussion about two projects the Commission approved
1) the Country Hills Towne: Center and 2) Scribbles. The Council disagreed with the
Commission on the Country Hills Towne Center item because they wanted the
applicant to complete the first phase before issuing the permits for the new
buildings. The interesting discussion was about Scribbles and it took until nearly
11:30 to complete the meeting. He felt it was very interesting to render decisions
after considering all of the testimony and staffs input, and he felt honored to be able
to serve the City as a Planning Commissioner.
C/Everett found the City Council meeting to be most interesting and a prime
example of the public process at work. He felt very good at the end of the evening
considering the Council gave all parties ample opportunity to speak and he felt good
about the ultimate consideration by the Council and its decision. He said that with
MAY 9, 2006 PAGE 13 PLANNING COMMISSION
respect to his position as a Planning Commissioner he was most interested in
accountability and tonight raised his flag of interest in design and maintenance of
swales and follow up on retaining walls. He appreciated that the Commission
agreed with him that multiple homeowner associations with common interest and
needs was a ludicrous and costly concept. Unfortunately there seemed to be no
amenable nexus between a private HOA and public uses. He wanted to know if
there was any possibility of leveraging "The Country Estates" to be an interested
respondent for the mutual benefit of all citizens because to him it was a very
important issue.
C/Lee said he appreciated staff's reports this evening.
Chair/McManus thought that C/Everett understated the homeowner situation when
he said it was ludicrous. He said he agreed with C/Everett's assessment.
9. STAFF COMMENTS AND INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/McManus adjourned the meeting at 8:48 p.m.
Respectfully Submitted,
Nancy Fong
Interim Community Development Director
Attest:
Joe McManus, Chairman
Agenda No. 6.2.3
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
MAY 23, 2006
CALL TO ORDER:
Chairman McManus called the meeting to order at 7:07 p.m. in the South Coast AirQuality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Torng led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Kwang Ho Lee, Tony Torng, Vice -
Chairman Steve Nelson and Chairman Joe McManus.
Commissioner Ron Everett arrived at 7:10 p.m.
Also present: Nancy Fong, interim Community Development Director;
Ann Lungu, Associate Planner; Gregg Kovacevich, Assistant City Attorney; David
Meyer, Planning Consultant, and Stella Marquez, Senior Administrative Assistant.
4. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None Offered.
5. APPROVAL OF AGENDA: As Presented.
6. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of May 9, 2006.
C/Torng moved, VC/Nelson seconded to approve the minutes of May 9,
2006, as presented. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT:
5. OLD BUSINESS:
6. NEW BUSINESS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
Torng, VC/Nelson, Lee
Chair/McManus
None
Everett
MAY 23, 2006
7.
PAGE 2 PLANNING COMMISSION
PUBLIC HEARINGS:
7.1 Development Review DR 2005-31 - In accordance with Chapters 22.48 and
22.56 of the City of Diamond Bar Development Code, the applicant
requested approval of plans to construct a new three-story single family
dwelling of approximately 7,888 square feet of habitable area with an
attached 1400 square foot garage. In addition, the applicant was requesting
approval of a 7,200 square foot tennis court and a detached viewing gazebo.
The subject parcel of land is zoned R1-20,000. The site is vacant and
contains 1.68 acres of gross land area. The applicant also requested
approval of a Minor Conditional Use Permit to allow a driveway width greater
than 14 feet at the street right-of-way.
PROJECT ADDRESS: 2502 Razzak Circle (Lot 181, Tract 30587)
Diamond Bar, CA 91765
PROPERTY OWNER: Mr. and Mrs. Wasif Siddique
11076 Venture Drive
Mira Loma, CA 91752
APPLICANT: Award Winning Designs
17 Rue Du Chateau
Aliso Viejo, CA 92656
ICDDIFong reported that the applicant was not present for tonight's hearing.
AssocP/L.ungu spoke with the applicant to remind him that he must be
present for tonight's 7:00 p.m. public hearing. Last Thursday ICDDIFong met
with the applicant and property owner and specifically stated that for the
record, they must be present for tonight's public hearing in order to request a
continuance. Since the applicant is not present, the only action the Planning
Commission may take this evening is to deny the request because the
application was submitted in October and in accordance with the Permit
Streamlining Act the City must take action within 180 days of the application.
Accordingly, staff is recommending Planning Commission denial of
Development Review DR 2005-31 because the applicant has failed to
provide basic information with respect to whether it its safe to build a house
within the restricted use area. She handed out copies of the revised
Resolution to each of the Commissioners that showed the strikeout and
changes recommended by the City's Attorney. She reviewed the changes as
follows: 1) Page 1 A (3); Page 2, Item 13 was stricken; Page 3, B. (3);
(remove "substantial" and replace with "based upon the evidence presented
to the Planning Commission;" Page 4. 4, "the Planning Commission must
MAY 23, 2006
PAGE 3 PLANNING COMMISSION
make the findings listed below;" Page 5 and Page 6, edited language to each
finding to wit: "there is insufficient evidence in the record to support this
required finding."
ICDD/Fong explained to C/Everett that if the applicant were present for the
public hearing the Planning Commission would have three options: 1) the
applicant could request a continuance to a time specific; 2) the Planning
Commission could determine that the plans were inadequate and deny the
request; or, 3) the Planning Commission could determine that the pians were
adequate and recommend approval. If the Planning Commission were to
determine the plans were adequate, staff would recommend the Planning
Commission direct staff to bring back a Resolution of Approval with
conditions. The Commissioners' packets contain a Resolution of Denial in
accordance with Option 2.
ACA/Kovacevic clarified that the Commission has two options this evening.
First, if the Commission determined that there was substantial evidence in
the record to make the requisite findings for the Development Review
application the Commission could approve the discretionary application. The
second option is to deny the application based on the lack of evidence and
unless the applicant is present the Commission would need written
confirmation of his being amenable to the one-time 90 -day extension allowed
by the Streamline Permit Act. A denial without prejudice would allow the
applicant the ability to immediately re -file his application.
Chair/McManus opened the public hearing.
The applicant and owner were not present during the public hearing and
there was no one present who offered testimony on this matter.
Chair/McManus closed the public hearing.
C/Torng moved, VC/Nelson seconded to support staffs recommendation to
adopt Resolution No. 2006-20 denying Development Review DR 2005-31
without prejudice. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
Torng, VC/Nelson, Everett, Lee,
Chair/McManus
None
None
MAY 23, 2006 PAGE 4 PLANNING COMMISSION
The applicant appeared after the vote and asked to speak. ACAIKovacevic
stated that the Commission finalized the vote and that there was oant free to
further
testimony allowed. A denial without prejudice leaves the app
pursue the application beginning tomorrow.
S. PLANNING COMMSSIONER COMM ENTSIINFORMATIONAL ITEMS:
CILee said the resolution was approved without prejudice so the applicant can re-
file immediately. Hopefully, the
next
time hestaff for an excellentes awilllbepmore sincere and
respectful of the process. Hethanked
ClEverett said he was concerned about the definition of a "standard for a bona fide
effort" when two HOA's were involved as discussed during the May 9 Commission
meeting. He said he had the same concern about commercial activities where
parcels would be sold within an existing subdivision and may have separate POA's.
He asked for feedback from staff. ICDDIFong responded that if the condition of
approval were clear that the applicant had to be annexed into "The Country Estates"
Homeowners Association, for example, the applicant would have to provide proof of
the annexation. If the condition called for the applicant to make a "good faith effort"
staff would ask the applicant for substantial proof such as written proof of
negotiations and at what point the negotiations failed. if the condition called for a
"good faith effort the City could cause the property to be annexed into the
homeowners' association. If the Planning Commission desired to do so it could
direct staff to include stronger language in the conditions such as, "anyone who
wishes to build custom homes inside "The Country Estates" must be annexed into
"The Country Estates" Homeowners Association and absent a stronger language
staff would presume to include a "good faith effort" only condition. TCDD/Fong
stated that with respect toecommercial, un wprocal access, '�th the land sopthat+ng whoever purchased
maintenance
would be part of the Parc p
the parcel would have to agree to the commercial CC&Rs.
ClEverett referred to discussions about swales during the last Commission meeting
and asked if staff was doing the necessary
would follow p ori CDD/he tte responded that
the City's Public Works Department
ClEverett thanked staff for its excellent work on tonight's public hearing matter.
Chair/McManus stated that with respect to the swale issue Mr. Chung nt weraid e to
at
there would be runoff no matter what. In point of fact, if the applicant
were
to
construct a tennis
so the runoff wouldthe water would not have an besignificantly magnified. He agreed that
percolate down
MAY 23, 2006 PAGE 6 PLANNING COMMISSION
keeping a watchful idea on the area would be advisable. He thanked staff for their
good work.
9. STAFF COMMENTS AN13 INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
ICDDIFong reported on her attendance at the Las Vegas International Counsel of
Shopping Centers during which she attempted to market the City to bring
restaurants to Diamond Bar. The attendance was 46,000 and it was difficult for her
to make contact. ICDD/Fong said that the real estate brokers representing Target
were marketing the two pads for restaurants and she planned to contact them for an
update next week after they return from the conference. The general feeling was
that it could be difficult to attract a sit-down restaurant for the smaller pad and the
emphasis would likely shift to a quick service type of restaurant like a Corner
Bakery.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/McManus adjourned the meeting at 7:32 p.m.
Attest:
Respectfully Submitted,
Nancy Fong
Community
f
Joe MclVlarfus, Chairman
1,
f`
Director
CITY OF DIAMOND BAR Agenda No. 6.3
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER
21865 Copley Drive
APRIL 27, 2006
CALL TO ORDER:
Chairman Dave Grundy called the Parks and Recreation Commission meeting to order at
7:03 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865
Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, Benny Liang, and Vice Chairman Ted Owens
and Chairman Dave Grundy.
Absent: Commissioner Ruth Low
Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks
and Maintenance Superintendent; Ryan Wright, Recreation Supervisor ll; Sara West,
Recreation Services Manager and Marisa Somenzi, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose
1. CONSENT CALENDAR None
2. INFORMATIONAL ITEMS
2.1 Recreation Program Report — RSM/West
Chair/Grundy asked how many people were included on the overflow list for
Adult Volleyball and' Youth Indoor Soccer and RS/Wright responded for
volleyball about five people and for soccer about 20 for ages 4-9.
2.2 Diamond Bar Community Foundation Oral Report — None Offered.
2.3 City Birthday Party Oral Report — RMS/West reported that the full evaluation
summary and report would be provided to the Commission at its May 25
meeting.
Chair/Grundy complimented staff on a great Birthday Party and felt the park
APRIL 27, 2006 PAGE 2
P&R COMMISSION
was in great shape.
2.4 Parks Report — PMS/Jordan presented staff's report, a copy of which
included in the Commissioner's packets.
PMS/Jordan reported that the only item left on the punch list was #6
PMS/Jordan responded to C/Liang that he gave the contractors the go
ahead to repair the lower field. However, with the rain it has been difficult.
C/Herndon asked what staff was trying to accomplish at Summitridge Park
and PMS/Jordan responded that the City was attempting to return the grade
to the way it was prior to construction. When KPRS completed the project
they left a lot of topsoil on the lower field and instead of exporting it as they
should have done they tried to lose it on the side which created a berm and
shrunk the size of the usable field. The remainder of the retention is being
withheld from KPRS to finance the mitigation/restoration.
C/Herndon reported that there was plumbing leakage at the urinal and
washbasin in the men's room at Peterson Park. Also the rains have caused
erosion to parts of the Sycamore Canyon trail and one of the chain link
fences is falling over.
Chair/Grundy asked if vandalism was more prevalent at Maple Hill Park.
PMS/Jordan said that staff had experienced vandalism at Maple Hill and
Peterson Park. Turf damage occurs at Pantera and Peterson Parks.
Vandalism occurs during the night and not necessarily on the weekends.
Chair/Grundy asked if staff could determine a trend and PMS/Jordan said he
would start noting dates and times when staff discovered the problems and
request more frequent patrol checks in the area.
Chair/Grundy said that improvements made to the Paul C. Grow site allowed
local AYSO to add the location to the venue for the focal soccer tournament,
which allowed more teams to enter the tournament.
C/Herndon asked if the City had entertained the notion of installing cameras
to catch the vandals in the act. PMS/Jordan said staff considered doing so.
However, those deterrents are heavy cameras that are placed on heavy
concrete bases designed more for construction sites. Staff could revisit the
issue. VC/Owens said he had seen ads for very small cameras that could be
discreetly mounted.
C/Herndon said he visited Pantera Park today and many parks he has visited
in other jurisdictions have removable posts that could be locked together and
Still provide access for authorized personnel. PMS/Jordan said staff
considered bollards and fencing. CSD/Rose explained that staff made a
recommendation to the Commission to install PVC split -rail fencing and the
recommendation has moved forward to Council for funding consideration.
The damaged posts and chain are awaiting repair.
APRIL 27, 2006 PAGE 3
P&R COMMISSION
2.5 G1P Program Report — CSD/Rose
a. Sycamore Canyon Park ADA Retrofit — Phase III — CSD/Rose reported
that the second plan check was completed and the third plan check is in
Progress. Staff expects an eight week bidding process and award of
contract to get the project started as soon as the Concerts in the Park
series concludes this summer.
b. Lorbeer Ball Field — Artificial Turf/Restrooms — CSD/Rose reported that
staff met with PUSD officials again yesterday and the item is moving
forward. Staff believes all of the issues were discussed and
recommendations were memorialized in a final draft agreement for legal
counsel's blessing. The goal is to get this matter before the school board
and City Council in May or June. PUSD has requested a City staff person
to make periodic checks of the location during the 7 -day use periods. The
intent would be to have a staff member proactively check all of the fields
in the City during the evening hours.
c. Electric Meter information for ballfield lights at Lorbeer Middle School.
CSD/Rose presented the information to the Commission in accordance
with staff's report contained in the packet.
d. 2006/07 Proposed CIP List. CSD/Rose reported in accordance with
staff's report included in the packet,
CSD/Rose responded to VC/Owens that the $140,000 donation was a
result of offers from AYSO and Girls Softball and whether that amount is
forthcoming is yet to be determined.
Chair/Grundy said he remembered much larger lists in years past that
responded to the Parks Master Plan and he wanted the other
Commissioners to know there was a much larger list of projects in the
works. CSD/Rose; responded that the only item not fisted that could be
added at a later date involved three grant requests for trail improvements
to continue the trail at Sycamore Canyon Park and if approved, the three
requests would fund the entirety of the construction costs.
Chair/Grundy asked about the lights for Paul C. Grow and Chaparral.
CSD/Rose responded that none of the locations were slated at this point.
However, it may come back in the future at which point staff would
schedule neighborhood meetings to discuss the possibility.
e. Larkstone Park Preliminary Design.
Suggestions from Commissioners are:
1 • Create access from upper park to lower park
2. Create access from upper park to sidewalk adjacent to
Larkstone Park
CSD/Rose reviewed the plan design with the Commissioners.
APRIL 27, 2006 PAGE 4
P&R COMMISSION
3. OLD BUSINESS
3.1 REVIEW OF PARK, ATHLETIC AND FACILITY USE POLICIES AND
PROCEDURES:
C/Herndon asked if the changes were noted in bold and CSD/Rose
responded that the bold portions were changes from the past two meetings.
C/Herndon noted that there was still a numbering problem and CSD/Rose
responded that staff was aware and would address the formatting.
C/Herndon said it appeared that the major discussion issues were
addressed.
Chair/Grundy referred to Page 4, Item D, Group B and the description. He
thought the Commission had discussed wording that would allow an
organization to present a subset of individuals to qualify for the D.B,
residency requirement. CSD/Rose responded that the information was
contained in the definition of a D.B. based non-profit organization at the very
top of "C" definitions.
CSD/Rose said that PUSD asked the City to include under C. Traffic and
Parking under #2 - "school district property" and staff recommended the
following verbiage: "No vehicles will be allowed on City Park or school
district property or outside public parking areas except those designated for
parks or school maintenance or specifically permitted by city or school
district. The Commissioners concurred.
VC/Owens asked if the parks amenities pages would be included and
CSD/Rose responded that they would. C/Owens asked what the
punishment was for dogs, cats and horses if people continued to abuse the
condition and CSD/Rose responded that under the City's Municipal Code
they were infractions. The first infraction is $100, the second $200 and the
third is $500 within a one-year period.
C/Herndon moved, C/Liang seconded to recommend City Council adoption
of the document as amended. Motion carried by the following Roll Call vote:
AYES
NOES:
ABSENT:
4. NEW BUSINESS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
Herndon, Liang, VC/Owens,
Chair/Grundy
None
Low
4.1 DISCUSSION OF BATTING CAGES AT PETERSON PARK:
RS/Wright presented staff's report and recommended that staff place this
matter on a future meeting agenda when project financing was determined.
He said he spoke with a representative of Girls' Softball who said his group
APRIL 27, 2006 PAGE 5
P&R COMMISSION
was very interested in investing in the project.
Chair/Grundy said he was in favor of continuing with this project, liked the
numeric selection of sites and wondered if the teams would like the location.
He assumed that location #9 would run parallel with the walk and would
provide a barrier to vehicles driving onto the field. RS/Wright felt that the # 3
location might create a noise issue for the property owners on top of the hill.
C/Herndon said that #1 looked good to him and wondered if it could be
rotated 90 degrees and placed on the opposite side of the park along the
trees near the freeway. He asked if staff was looking at any other parks and
CSD/Rose said not at this time.
The Commissioners concurred to recommend that staff proceed with the
project.
4.2 CONSIDERATION TO CHANGE COMMISSION MEETING START TiME
FROM 7:00 P.M. TO 6:30 P.M. (comparable to City Council Meetings).
C/Herndon said he preferred 7:00 p.m. start time but would abide by the
majority rule.
The Commissioners concurred to continue this item to the May 25 meeting.
4.3 SUBCOMMITTEES: APPOINTMENTS OF COMMISSIONERS:
a) User Group -- VC/Owens
b) Trails Master Plan — C/Herndon
C) Diamond Bar 4 Youth — C/Liang and Chair/Grundy
5. ANNOUNCEMENTS:
C/Herndon said he visited Pantera Park today and noticed that there was a lot of
vacant land adjacent to the! park that he understood was City property. Since the
City is short of parks he wondered if that land could be used for additional park
space.
VC/Owens thanked staff for the informative monthly reports.
Chair/Grundy invited everyone to enjoy the Cotton Tail Country Classic Tournament
at Paul C. Grow, Peterson, Pantera, Maple Hili Elementary School, Diamond Ranch
High School and Cal Poly. He again commended the City on a splendid job with the
Birthday Party. It continues to be the City's premier event and as always, it was a
great job by staff.
APRIL 27, 2006 PAGE 6
P&R COMMISSION
ADJOURNMENT: Upon motion by C/Herndon, seconded by C/Liang and with no further
business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting
at 8:35 p.m.
Respectfully Submitted,
Bob Rose, Secretary
Attest:
/S Ii
Dave Grundy, Chairman
CITY OF DIAMOND BAR Agenda No. 6.4.1
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
FEBRUARY 9, 2006
CALL TO ORDER:
Chair Pincher called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Chair Pincher led the Pledge of Allegiance.
ROLL CALL:
Present: Chair Pincher, Vice -Chair Shah and Commissioner Mok
Commissioners Shay and Virginkar were excused.
Also Present: David Liu, Public Works Director; Sharon Gomez, Senior Management
Analyst; Kimberly Molina, Assistant Engineer and Michelle Chan,
Senior Administrative Assistant.
I. APPROVAL OF MINUTES:
A. Minutes of January 12, 2006
C/Shah moved, C/Mok seconded, to approve the January 12, 2006 minutes as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Mok, VC/Shah, Chair/Pincher
None
None
Shay, Virginkar
II. PUBLIC COMMENTS: Patrick Ray, 1775 Cliffbranch Drive said that when
he sees traffic on his street picking up speed and ignoring stop signs he calls Sgt.
Blasnek. His street also serves as a cut -through street. He asked the Commission for
an update on traffic mitigation.
SA/Gomez responded to Mr. Ray that Ciiffbranch Drive and the area around Bella
Pine Drive and Los Cerros Drive are part of the pilot project for the Neighborhood
Traffic Management Program. Staff has received a proposal for design of the
mitigation devices and will go to Council for contract approval forthe design engineer
on February 21 so that the contractor can proceed with construction prior to the end
of this fiscal year. SA/Gomez explained that mitigation devices under consideration
are speed cushions if feasible. PWD/Liu further explained that Council budgeted
$125,000 for this project and the Council is very committed to moving forward.
Ill. CONSENT CALENDAR: None
FEBRUARY 9, 2006
PAGE 2 T&T COMMISSION
mi
IX.
ITEMS FROM STAFF
A. Traffic Enforcement Update - Received and filed on the following items:
Citations: January 2006
2. Collisions: January 2006
3. Future Deployment of the Radar Trailer
OLD BUSINESS: None
NEW BUSINESS: None
STATUS OF PREVIOUS ACTION ITEMS None
ITEMS FROM COMMISSIONERS
CIMok felt that staff did a wonderful job with the Power Point presentation at the
January 19 Neighborhood Traffic Management meeting. Most important to him was
the ongoing dialogue between City Officials, staff and the residents and he said he
planned to attend future meetings if possible.
INFORMATIONAL ITEMS
A. Caltrans 57160 Freeway Construction Project
AE/Molina reported that Caltrans was scheduled to close the westbound SR60
Brea Canyon Road off -ramp last week. However, it was still not closed and
Caltrans had not notified the City of their intended closure date. Staff issued a
permit for the lane shifting
Brea Canyonthe work is to commenceoad at Via ellWoa � has
the
contractor will notify staff when
commenced at the Grand Avenue overpass bridge.
B. Grand Avenue improvements Project -- Phases I&ll
AE/Molina stated that staff hopes to get Edison to sign off on the underground
conduit system on Tuesday, February 14 and proceed with the street light
relocation. Foundations for all three traffic signal intersections
from Caltrans for
completion for Phase I. Staff received verbal approval
the Federal Highway
funding of Phase II and is awaiting approval
Administration funds. The project should be advertised by mid-March.
C. Traffic Signal Modifications and Installations Project
SA/Gomez reported that the remaining signal installation at Diamond Bar
Boulevard and Maple Hill Road is still under construction due to underground
FEBRUARY 9, 2006 PAGE 3 T&T COMMISSION
cable considerations. The signal should be up and running in about two weeks.
The remaining interconnect portion between Mountain Laurel Way and Cold
Spring Lane will be completed at the end of the signal project.
D. CDBG Sidewalk Project (Diamond Bar Boulevard from Solitaire Street to Park
& Ride)
AE/Molina stated that staff is awaiting the remaining piece of this project while
the permit from Caltrans to construct the two curb ramps at the SR57
northbound on-ramp at Diamond Bar Boulevard is in process.
E. Target/Brookfield I�omes Project
AE/Molina reported that foundation work of Target commenced and the
contractor expected to pave the road that cuts through the Target property
connecting the property from Grand Avenue to Golden Springs Drive at the
beginning of April. Upon completion, the Golden Springs Drive entrance to
Calvary Chapel closest to Grand Avenue will be closed as soon as the new
driveway is accessible. Brookfield is continuing to construct the model
detached single-family homes and the recreation building and the structures
are expected to be open to the public in .lune 2006. The Final Map will be
presented to Council for approval on February 21 or March 7,
DPW/Liu responded to VC/Shah that the City Council clearly mandated that
staff should proceed with the relocation of the Edison pole.
F. Industry's Grand Avenue Bridge Widening/Interchange Project
AE/Molina stated that the traffic consultant is still working on the traffic
modeling and that the next project meeting between Diamond Bar and the City
of Industry is scheduled for mid-March.
G. Lemon Avenue/On and Off Ramps Project
AE/Molina reported that the next project development meeting was scheduled
for February 16 and that the study session to discuss the alternatives was
scheduled for the February 21 City Council Study Session.
H. Walnut Drive Street Rehabilitation Project.
SA/Gomez stated that the project was completed and the contractor had
completed the punch list and striped and placed Botts dots on the centerline. A
final site walkthrough is planned.
FEBRUARY 9, 2006
PAGE 4 T&T COMMISSION
1. Prospectors Road Street Rehabilitation Project
SA/Gomez reported that at its February 7 meeting the City Council awarded
the design contract to Kimley-Horn. The construction project should go out to
bid by the end of FY2005/06floc uded inhaward of contract in the 2006107 FY budgetly. The construction
project is slated to b
J. NTMP
SA/Gomez stated that a second January meeting washeld
o the 19 1h forthe
ek Drive
residents living on Pantera Drive between Armtos Place
and for residents living along Armitos Place between Pantera Drive and Top
Court. Eleven residents participated. PWD/Liu explained that today staff
submitted an article to the League of California Cities for publication in the
winter issue of the quarterly City Managers' Newsletter.
K. Slurry Seal Area 2
AE/Molina reported that at its February 7 meeting City Council awarded the
design and construction administration contract to Norris-Repke and staff
anticipates a kick-off meeting with the contractor the week of February 20.
Slurry seal application is scheduled to begin in late June afterthe winter school
session ends.
L. Washington Street Cul -de -Sac
AE/Molina stated that due to concerns about the massive development effort
in the City of Industry and residents concerns that Washington Street would
be opened to through traffic, staff has requested proposals for a design to
build a standard cul-de-sac where the street dead ends at the gate. It is not the
intention of Diamond Bar to open the street to the City of Industry. However,
the gate will remain in placephase are exls essential for emergency fire pected by February 14 with construction
Proposalsforthedesign p uct on
anticipated for next year.
VC/Shah asked why the City would spend money to build a cul-de-sac and
PWD/Liu responded that the street dead -ends with a sub -standard longitudinal
section. The residents were concerned that the street would be opened to
traffic from Industry unless the street is officially a cul-de-sac according to the
fire department standards and in accordance with the City's General Plan.
M. ACE Grade Separation on Brea Canyon Road
AE/Molina reported that the bid opening for construction of the project was
pushed back to February 23. Closure ll
oad north of Lycoming
Street is scheduled for Judsde road access will be created to re-route
traffic to the Metrolink station.
FEBRUARY 9, 2006 PAGE 5
T&T COMMISSION
PWD/Liu stated that Grand Avenue median landscape improvements necessitated the
removal of a number of eucalyptus trees and others have died and will also have to be
removed. As a result, staff is researching the possibility of removing all of the eucalyptus
trees along the stretch of Grand Avenue from the SR/60 to Diamond Bar Boulevard. Staff is
slated to make its proposal for anew landscape theme to City Council during its February 21
study session.
PWD/Liu reported that each year staff submits appropriations request(s) to Congressman
Miller for funds for projects that are of a "regional significance" or that benefit the
communities. Last year, as a result of several applications, Diamond Bar was awarded
funding for the Grand Avenue improvements and the Lemon Avenue on/off-ramp project.
This year Public Works is submitting four applications: 1) Tonner Canyon Bypass Road for
$2 million for a study; 2) Sunset Crossing Street Beautification Project for $600,000; 3)
Washington Street Rehabilitation and Landscape Improvements for $600,000; and 4) Sewer
System Management Plan to proactively maintain and prevent overflow or spillage from the
City's sewer system for $360,000.
XII. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda and referred to
by Chair Pincher.
SA/Gomez stated that on Saturday, February 18 from 9:00 to 3:00 p.m. the City would host a
household hazardous and electronic waste collection in the Gateway Center on Bridge Gate
Drive.
AE/Molina stated that on Saturday, February 11, Edison plans a lane closure and traffic
signal outage on westbound Pathfinder Road at Brea Canyon Road from 7:00 a.m. to 6:00
p.m.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair Pincher adjourned the meeting at 8:05 p.m.
Respectfully
David G. Liu, Secretary
CITY OF DIAMOND BAR Agenda No. 6.4.2
MINUTES OF THE
TRAFFIC AND TRANSPORTATION COMMISSION
SPECIAL MEETING
FEBRUARY 28, 2006
CALL TO ORDER:
Chair Pincher called the Special Meeting to order at 6:30 p.m. in City Hall Conference Room
B, South Coast Air Quality Management Center, 21865 Copley Drive, Diamond Bar,
California 91765.
► Review Future Role: Responsibilities of the Commission.
ROLL CALL:
Present: Chair Pincher, Vice -Chair Shah and Commissioners Mok and Shay.
Also Present: David Doyle, Assistant City Manager; David Liu, Public Works Director;
Lt. Joe Maxey and Robert Chou, Public Safety Committee.
ACM/Doyle stated that the Diamond Bar Public Safety Committee was comprised of five
members each from Diamond Bar (D.B.), Walnut and Rowland Heights. The Committee
talked about crime statistics and other similar types of information. However, there was no
real good connection back to 'the City and the statistics really did not deal with D.B.
information other than the crime :stats for each of the three cities. Staff decided to look at the
possibility of forming a committee that would be more specific to D.B.; that would be more
focused on D.B. and deal strictly with D.B. As a result, staff launched an effort to explore
opportunities to merge the Public Safety Committee and the Traffic and Transportation
Commission to create a Public Safety Commission that would deal not only with the Sheriffs
Department but with public safety in general including animal control, fire, sheriffs
department, CHP, code enforcement, emergency preparedness and so forth. Staff received
commitments from the sheriff's department, fire department, animal control, and the CHP
that they would participate. In addition to the paid professionals, the City needs a public
component. In order to create an equitable base for the membership of the committee, staff
recommended sectioning the City into six areas with a neighborhood representative on the
commission to represent each of the neighborhoods. The current Commission members
have indicated an interest in serving on such a commission and Paul Aiken from "The
Country Estates" said he was interested so six residents have said yes to serving on such a
committee.
ACM/Doyle continued that the body would meet four times a year and that the meeting
would be public and televised from the SCAQMD Auditorium and meetings would focus on
public safety and public education. Staff felt that the public members would serve as the
eyes and ears of each of their respective geographical locations within the City and serve as
the liaison between the Public Safety Commission and the neighborhood each member
represented.
ACM/Doyle asked if the members present were interested in participating in a Public Safety
Commission. Currently, six individuals have indicated they would like to participate and
although the Commission is envisioned to eventually consist of six members there would be
FEBRUARY 28, 2006
PAGE 2 T&T COMMISSION
room to incorporate a number of additional members at this time in order to move forward.
C/Shay said that in his opinion, there were positives and negatives about the proposal.
Conceptually, it is a magnificent idea because it involves the entire community and focuses
on local needs. e woe was be too many ditemout having too much on the plate given
s on each age da and, he meetings a etoo
meeting becausee there
infrequent.
ACM/Doyle said that if a hundred people attended the meeting and each wanted to ask a
question causing the meeting to last for six hours he would be thrilled. However, it was
unlikely that a hundred people would show up and staff would be able to control the meeting
from a public participation standpoint. In addition, many of the items that have been brought
before the Commission on previous occasions would be handled administratively in-house.
PWD/Liu said that staff felt it would be a better management of Commissioner's time and
involvement to participate in proactive issues. Staff has established a Neighborhood Traffic
Management program and meets with residents to discuss mitigation tools instead of
reacting on a case-by-case basis. Staffs intention is to have the City work proactively to
solve problems on a ecitywideghborhood Traffic Management program went into effeer than to react with ct the City
an example, since the g
has not received one request for a stop sign.
C/Shay said that perhaps staffs solution was the middle-of-the-road answer because if there
were not enough issues for a Commission to address on a monthly basis and staff could
handle it on a quarterly basis he would have no problem with the concept. ACM/Doyle said
he believed it would be true because the City was changing the way it did business. This
becomes a public information campaign to get information out as well as bring information
back in to the City. C/Shay said he did not want to see a communication breakdown between
the public and the City. ACM/Doyle said the focus would be to improve communication
between the City and the residents.
VC/Shah was concerned that the public would not have a forum to raise issues of concern.
He felt that staff should think through the process and make a presentation to the City
Council. Emergency Preparedness is a completely different issue and this Commission has
no authority over such matters including police matters and fire matters. Lt. Maxey explained
that there would not be a "disconnect" between the commission and the public and what type
of public safety would occur in D.B. As public safety professionals, law enforcement, fire
service and animal control professionals serve on the commission as well to supplementthe
Traffic and Transportation commission. Public Safetylareas of Committeefobulm Safety and traffic
concerns would be covered through
C/Shay said he was on board with the concept but felt the meeting should take place every
month.
VC/Shah agreed with ClShay. Lt. Maxey explained that it was very difficult for
representatives of busy public safety entities to attend forums on a monthly basis and it was
difficult to address traffic issues and provide results within a month's time. Other public
id he
agencies have the same I forums and in orderShah to guarantee a attel
d rather have six forums per
year rather than quarterly he felt the Citywou d
y
FEBRUARY 28, 2006 PAGE 3 T&T COMMISSION
have to provide a public awareness campaign. At some point in the future as attendance
dropped off the forums could be scaled back to quarterly meetings. Lt. Maxey reminded
VC/Shah that this concept would be different than a T&T meeting where the Commissioners
would meet monthly. This concept includes an expectation that representatives would attend
neighborhood watch meetings representing the Committee, for example; open houses at the
sheriff's department or fire station. There is an expectation that the Public Safety Committee
members would attend these types of events as the City's representatives in a public forum.
Chair/Pincher said she was not sure that she was the right person to represent her area
because she was not a block watch captain and that was the person who should be the
City's liaison. She said she was no longer sure that the City needed a Traffic and
Transportation Commission as it had come to be known.
Lt. Maxey explained that a Neighborhood Watch Program was a very complicated and
involved program and block watch captains were required to keep certain information
confidential. If anyone were to ask him who the block watch captain was on their street
because of the confidentiality aspect, he could not divulge that information and he would not,
therefore, ask block watch captains to participate in an open forum. However, the
Commissioners would be members of the Neighborhood Watch programs and would field
their concerns and interact with the residents as the City's representative.
C/Mok asked how specific the committee members should be when reporting problems.
ACM/Doyle responded that any member who heard about an issue that needed to be
immediately addressed the City should be called rather than waiting for the public forum
meeting. In general, patterns of behavior would be addressed during the forum.
C/Shay wondered if the City was looking to expand the committee. ACM/Doyle explained
that in addition to the committee members, the public agencies would be reporting statistics,
trends, etc., and advising residents on matters of public safety, animal control, and so forth.
C/Shay asked how five committee members could cover 37 Neighborhood Watch meetings.
Lt. Maxey said that Neighborhood Watch meetings average two per month and there may
not be one in a particular area for six months. On the other hand, there might be four in one
month and if a committee member were unable to make all of the meetings so be it.
Lt. Maxey said that although he was focusing on the Neighborhood Watch Program it was a
small part of public safety. In fact, the fire department is much more involved in public safety
matters.
ClShay said that if the City took its quarterly meetings to the TV viewing audience the City
would consider it an educational effort more than an exercise in problem -solving and one-on-
one communication. ACM/Doyle agreed. C/Shay said that in addition, he understands that
the City is saying it can solve most of the day-to-day problems in-house on an ongoing basis.
Therefore, it would follow that there would be no agenda items for T&T because staff would
have taken care of the concerns.
PSC/Chou said that in his opinion the Public Safety Committee was a "disconnect" from the
people and to a resident. There was nothing more valuable than a cheat sheet that provided
emergency numbers for certain events. ACM/Doyle responded that the City's primary
FEBRUARY 28, 2006
PAGE 4 T&T COMMSSION
concern was education and that the City's website already contains all of the contact
information. PSC/Chou said that to his knowledge not very many people watched DBTV. Lt.
Maxey stated that after a seven minute presentation on public safety that was telecast on
DBTV he had numerous calls telling him how fabulous the presentation was and how people
did not realize there had been so many arrests and did not realize that the Sheriffs
Department had issued 8,000 moving violations, that there were 700 traffic accidents, etc.
etc. and thanked him for the information. The department produced a television show in
partnership with the high schools on teen drinking and hundreds of people called and people
still call to thank him for the presentation and tell him that it was a fabulous production. This
forum is a way to impart public safety information to the residents and if no one watches so
be it — at least the information is out there. PSC/Chou felt it would be better to have more
people on the committee.
VC/Shah said it was a good idea to have the information repeated via television. Lt. Maxey
said the community would be flooded with information about the forum.
PSC/Chou said that all residents wanted to know was who to contact when they have a
problem and that they are notbent�auseeonce thein a ttproblemy or �s gone no one caresecue. That is why ianymore.d
meetings do not last too long
C/Shay said it would not happen that often but he did not want to run the risk of alienating
the community. For example, when a streetlight was requested for his neighborhood 50
residents attended the T&T meeting to support the installation. How will the City handle that
in the future? DPW/Liu said he would be going out to the community to discuss such issues
and again cited the Neighborhood Traffic Management Program as an example of how
effective this type of outreach has been.
ACM/Doyle said he understood that individuals might be concerned about retaliation and
staff needed to know whether or not the current commissioners were interested in serving on
a Public Safety Committee.
VC/Shah said that since this subject was introduced only this evening he felt it was
necessary for the Commissioners to further discuss the matter. And, Commissioners are
appointed by the City Council to make recommendations on behalf of the people. There is a
clear definition about what the Commission does and about what staff does and one cannot
replace the other. In his opinion, it is imperative that an independent traffic commission is a
necessity because that is how the people communicate with the City. The Public Safety
Committee concept is great and the City should pursue that venue as well but it should not
abolish or preclude the Traffic and Transportation Commission.
Chair/Pincher felt the concept of a public safety committee was very forward thinking. She
said that the Neighborhood Traffic Management Program had virtually put the T&T
Commissioners out of a job. The Public Safety Committee concept is so much better and will
reach so many more people than the Commission could ever reach. For one meeting during
2005 may be 30 people attended. Generally, it was a Boy Scout or someone that the
Commission had seen before endin sthe commission meetirngs t Neighborhoodwell to the Traffic
When people
Management
concept that people are no 9
are not complaining we should be happy.
FEBRUARY 28, 2006 PAGE 5 T&T COMMISSION
VC/Shah reiterated that he felt there was a tremendous need for a Traffic and Transportation
Commission for every city in the county and especially in D.B. in the next 10 years. PWD/Liu
said that everyone seemed to be! focusing on traffic. Staff has programs in place to handle
traffic matters. In fact, the City has professional consultants who have expertise in traffic
matters. There is a bigger picture that would be covered by a Public Safety Committee and
traffic is just one component. Traffic continues to be an integral part of the public safety
program because traffic is the City's number one issue. However, when residents speak to
the Traffic and Transportation Commission they talk about speeding and cut -through traffic.
In response staff has implemented the Neighborhood Traffic Management program to
address these issues. There are other issues that need to be addressed under the umbrella
of public safety such as emergency preparedness and staff would have to depend on the
experts to impart the necessary information to the residents.
VC/Shah said that all commissioners concur with the concept. However, there are a lot of
other traffic issues that exist so his suggestion was that the public safety program should be
pursued.
C/Shay asked if the Commissioners would continue to have business cards and receive
stipends or would the new positions be on a volunteer basis. ACM/Doyle said the proposed
committee would be a City commission and Public Safety Commissioners would continue
under the same guidelines. C/Shay pointed out that it was not a question of money but of
how the commissioners would be! perceived.
PSC/Chou said that for him to decide whether he wanted to participate he would need to
look at a written plan that would detail agendas and procedure for how the Public Safety
Committee meetings would be presented. C/Shay felt that PSC/Chou was asking for a one-
page job description.
ACM/Doyle said that there was no problem having the Council pick other people to serve on
the committee and the concerns expressed here tonight would be passed along to the City
Council Members. Staff believes that the public safety committee would handle traffic issues.
Staff believes that what the Commission used to do that was being delayed because the
items were taken to the Commission first is now being done administratively at a much faster
pace. Staff is merely attempting to improve the efficiency of its operations and improve the
City's service to the community. Staff hoped to be able to tell the Council that the
Commissioners felt it was a great idea, which is generally what has been stated here this
evening.
Lt. Maxey said he would not look at this process as the City losing something but gaining a
much more effective method of imparting essential information and material to the public. He
felt the program offered the commissioners a unique opportunity for participating in a very
innovative program.
C/Shay said the worst-case scenario would be to discoverthat the program did not work and
the City would go back to having a Traffic and Transportation Commission. Chair/Pincher felt
that that would not happen. Lt, Maxey said that he and ACM/Doyle have discussed this
program for four years and this is not a spur of the moment proposal. He said he felt the
FEBRUARY 28, 2006
PAGE 6 T&T COMMISSION
proposal offered D.B. a great opportunity for educating its residents.
ACM/Doyle explained that staff would take this proposal to Council on Tuesday night during
its study session and propose approval of a resolution for the following meeting. During that
time the T&T meeting would be canceled and the Public Safety Committee members would
be appointed at the March 21 meeting unless Council decided not to approve the resolution.
VC/Shah and C/Shay agreed that the concept would provide an excellent educational
opportunity for the residents.
they
Comm Commission t communication
be disbanded.would break down
between the City and residents were the
C/Mok said he was a teacher and his students and their families lived at the north end of the
City so he would prefer to be assigned to an area on the south end.
Mr. Chou said he worked full time and did not know what would be required of him.
ACM/Doyle gave him his card and asked that Mr. Chou email him with his questions.
Chair/Pincher said she would like to discuss the matter with her Council Member before
reaching a final decision.
ADJOURNMENT: There being no further business the special meeting was adjourned at
8:20 p.m.
Respectfully,
David .Liu, Secretary
Attest:
air Iliana Pincher
Agenda # 6.5
Meeting Date: June20, 2006
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, Cii:y Manage
dw,16
TITLE: Ratification of Check Register dated June 8, 2006 through June 15, 2006
RECOMMENDATION:
Ratify Check Register containing checks dated June 8, 2006 through June 15, 2006
totaling $489,092.34.
FINANCIAL IMPACT:
Expenditure of $489,092.34 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated June 8, 2006 through June 15,
2006 for $489,092.34 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Finance D ector
Assistant City Manager
Attachments: Affidavit and Check Register — 0618106 through 06/15/06
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listing of demands, invoices, and claims in the form of a check register
including checks dated June 8, 2006 through June 15, 2006 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Fund #
Description
Amount
001
General Fund
$401,606.19
112
Prop A - Transit Fund
45,810.57
115
Int. Waste Mgt Fund
7,183.55
118
AB2766 - AQMD Fund
679.33
125
CDBG Fund
21,889.95
127
Narcotics Asset Forfeit
134.06
138
LLAD #38 Fund
7,902.10
139
LLAD #39 Fund
1,030.49
141
LLAD #41 Fund
958.69
250
Capital Improvement Project Fund
1,897.41
$489,092.34
Signed:
Lina G. Magn s
Finance Director
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/1512006
06PP12
PAYROLL TRANSFER
P/R TRANSFER-06/PP 12
139
10200
802.05
$117,557.73
6/1512006
PAYROLL TRANSFER
P/R TRANSFER-06/PP 12
141
10200
802.01
6/15/2006
PAYROLL TRANSFER
PIR TRANSFER-06/PP 12
118
10200
679.33
6/15/2006
PAYROLL TRANSFER
PIR TRANSFER-061PP 12
125
10200
1,094.40
6/15/2006
PAYROLL TRANSFER
PIR TRANSFER-06/PP 12
138
10200
802.02
6115/2006
PAYROLL TRANSFER
P/R TRANSFER-061PP 12
001
10200
107.696.64
6/15/2006
PAYROLL TRANSFER
PIR TRANSFER-061PP 12
112
10200
2,968.89
611 512 0 0 6
PAYROLL TRANSFER
P/R TRANSFER-06/PP 12
1 115
1 10200
2,712.39
6/812006
71050
CRISPIN ABAD
PK REFUND -DBC
001
23002 350.00 $322.00
6/8/2006
ICRISPIN
ABAD
PROPERTY DAMAGE
001
36810 -28.00
6/8/2006 71051 ADAPT CONSULTING INC PROMO ITEMS -RECYCLE 1 1155516 41400 4,471.16 $4,471.16
6/8/2006 71052 ALBERTSONS SUPPLIES -COMM SVCS 0015350 41200 21.84 $21.84
6/8/2006
71053
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
334.47
$807.48
6/8/2006
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
86.55
618/2006
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
279.29
618/2006
AMERICOMP GROUP INC
SUPPLIES -TONER
0014070
45000
107.17
6/8/2006 1 71054 CHRISTINE ANN ANGELI 1CONTRACT CLASS -SPRING 1 0015350 1 45320 1 108.00 $108.00
6/8/2006
71055
ARAMARK WORK APPAREL & UNIFORM SVCS
SUPPLIES -ROAD MAINT
0015554
42130
399.30
$474.30
6/8/2006
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS-P1WKS
0015554
42130
6.50
6/8/2006
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS -PARKS
0015310
42130
18.50
6/8/2006
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS-P/WKS
0015554
42130
6.50
6/8/2006
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS -PARKS
0015310
42130
18.50
6/8/2006
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS-PIWKS
0015554
42130
6.50
618/2006
ARAMARK WORK APPAREL & UNIFORM SVCS
UNIFORM SVCS -PARKS
1 0015310
1 42130
1 18.50
6/8/2006
71056
JAY ARO RA
PK REFUND -DBC
001
23002
650.00
$750.00
6/8/2006
JAY ARO RA
PK REFUND -DBC
001
36615
100.00
6/8/2006
71057
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 04-467
001
23012
655.00
$2,145.00
6/8/2006
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 04-467
001
23012
395.00
Page 1
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
602006
71057...
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 04-467
001
23012
1,095.00
$2,145.00 ...
6/8/2006
71060
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-467
001
34650
-117.90
$356.29
6/812006
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-467
001
23012
71.10
6/8/2006
71067
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-467
001
34650
-71.10
$577.80
6/812006
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-467
001
23012
197.10
6/812006
71068
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 04-467
001
34650
-197.10
$48.55
6/812006
ARROYO GEOTECHNICAL CORP
JADMIN FEE -EN 04-467
1 001
23012
117.90
6/81200fi
71058 AT & T
PH.SVCS-HERITAGE PARK
0015340
42125
24.64
$44.98
6/812006
AT & T
PH.SVCS-GENERAL
0014090
42125
20.34
23010
518/2006 1
71059
JISAAC AZIZ
JEMPLOYEE COMP LOAN PROG
1 001
1 13135 1
2,500.001
$2,500.00
618!2006
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-PLAN CHECK
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
23010
2,031.50
618/2006 1
71060
IBEST LIGHTING PRODUCTS
SUPPLIES-SYC CYN PK
1 0015340
42210 1
356.29
$356.29
61812006
1 71061
1BONTERRA CONSULTING INC.
PROF.SVCS-FER 96-1
001
23011
595.48
$2,626.96
618!2006
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-PLAN CHECK
BONTERRA CONSULTING INC.
PROF.SVCS-FPL 2002-09
001
23010
2,031.50
6/8/2006 1
71062
JOEL BURLINGAME
PK REFUND -DBC
001
1 23002 1
700.001
$700.00
6/8/2006
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-PLAN CHECK
VIVIAN CHOU
PROPERTY DAMAGE
001
36810
-75.00
6/8/2006 1
71063
BUSINESS TELECOMMUNICATION SYS INC.
COMP SYSTEM -SOFTWARE
0014070
1 46235 1
1,389.961$1,389.96
$12.00
/8!2006
6 P001
71064
VIVIAN CHOU
PK REFUND -DBC.
001
23002
650.00
$575.00
6/8/2006
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-PLAN CHECK
VIVIAN CHOU
PROPERTY DAMAGE
001
36810
-75.00
6/8/2006 1
71065
MANS CHOWDHURI
PK REFUND -DBC
001
1 23002 1
500.001
$500.00
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-PLAN CHECK
2505310
46415
9.35
6/812006 1
71066
ICITY OF LAKEWOOD
TRNG-C MURPHEY
0015350
1 42340 1
12.00
$12.00
6/8/2006 1
71067
1COMMERCIAL DOOR COMPANY INC
SUPPLIES -PETERSON PK
0015340
46250 1
577.801
$577.80
6/812006 1
71068
CROWN GRAPHICS
PRINT SVCS-P/WORKS
0015510
1 42110 1
48.55
$48.55
6/812006
71069
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2005-130
001
23010
3,471.00
$3,480.35
618!2006
DAVID EVANS AND ASSOCIATES INC PROF.SVCS-PLAN CHECK
2505310
46415
9.35
6/8/2006 1 71070 DELTA CARE PMI JUNE 06 -DENTAL PREM 1 001 21104 326.52 $326.52
Page 2
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
6/8/2006
71072
DEPARTMENT OF JUSTICE
FINGERPRINT SVCS -HIR
0014060
Check Date
Check Number
Vendor Name
6/8/2006
Transaction Description
DEPARTMENT OF JUSTICE
Fund/ Dept
Acct #
Amount
Total Check Amount
6/8/2006
71075
DEPARTMENT OF JUSTICE
FINGERPRINT SVCS -HIR
0014060
42345
64.00
618/2006
71071
DELTA DENTAL
MAINTENANCE
JUNE 06 -DENTAL PREM
^uu"i5333
001
21104
1,796.08
$1,973.63
71076
6/8/2006
PK REFUND -DBC
DELTA DENTAL
42LID
JUNE 06 -COBRA PREM
$350.00
001
21104
177.55
6/8/2006
71072
DEPARTMENT OF JUSTICE
FINGERPRINT SVCS -HIR
0014060
42345
96.00
$576.00
6/8/2006
CDBG PROG-CHILDCARE
DEPARTMENT OF JUSTICE
FINGERPRINT SVCS -HIR
0014060
42345
416.00
6/8/2006
71075
DEPARTMENT OF JUSTICE
FINGERPRINT SVCS -HIR
0014060
42345
64.00
$409.61
6/8/2006
71073
DH MAINTENANCE
ADDL MAINT-DBC
0015333
42210
1,056.00
$3,818.00
618/2006
CDBG PROG-CHILDCARE
DH MAINTENANCE
DL MAINT-DBC
0015333
42210
664.00
6/8/2006
71075
DH MAINTENANCE
DL MAINT-DBC
E-
0015333
42210
1,168.00
$409.61
618/2006
MAINTENANCE
-L-AINT-DBC
^uu"i5333
6/8/2006 1
71076
PH
PK REFUND -DBC
1 001
42LID
930.00
$350.00
6/8/2006 1
71074
IDIAMOND BAR CHAMBER OF COMMERCE
MTG-ECON SUMMIT
1 0014090
1 42325 1
650.001
$650.00
];-ZDBG
DIAMOND BAR/WALNUT YMCA
CDBG PROG-CHILDCARE
1255215
42355
2,736.00
6/8/2006 1
71075
IDIAMOND BAR HIGH SCHOOL
PROCEEDS -CITY BIDAY
0015350
42353
409.611
$409.61
6/8/2006 1
71076
IDIAMOND BAR HIGH SCHOOL
PK REFUND -DBC
1 001
1 23002 1
350.001
$350.00
6/8/2006
71077 DIAMOND BARIWALNUT YMCA
PROG-CHILD CARE
1255215
42355
3,900.00
$6,636.00
6/8/2006
];-ZDBG
DIAMOND BAR/WALNUT YMCA
CDBG PROG-CHILDCARE
1255215
42355
2,736.00
6/8/2006 1 71078 DIVERSIFIED PARATRANSIT INC IDIMAOND RIDE -511-5115 1 1125553 1 45529 1 14,018.181 $14,018.18
6!812006
71079
DOG DEALERS INC
CONTRACT CLASS -SPRING 0015350
45320
168.80
$348.00
6/8/2006
DOG DEALERS INC
CONTRACT CLASS -SPRING 0015350
1 45320
179.20
6/8/2006
71080
1 DOGGIE WALK BAGS INC
SUPPLIES -PARKS
0015310
1 41200 1
416.07
$416.07
618/2006 1
71081
JEL CAPITAN THEATRE
EXCURSION -DAY CAMP
0015350
1 45310 1
850.001
$850.00
6/8/2006 1
71082
IEVERGREEN INTERIORS
PLANT MAINT-DBC MAY
0015333
1 45300 1
165,001
$165.00
6/8/2006 1
71083
JEXCEL LANDSCAPE
LNDSCPE MAINT-DIST 38
1385538
1 45500
3,547,59
$3,547.59
618!2006 1
71084
1 EXPRESS TEL
LONG DIST SVCS -GENERAL
1 0014090
1 42125 1
63-441
$63.44
Page 3
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date
Check Number
Vendor Name
Transaction Description
Fundl Dept
Acct #
Amount
Total Check Amount
6/8/2006
71085
FEDEX
EXPRESS MAIL -FPL 2005-130
001
23010
15.66
$222.89
618!2006
-244.00
FEDEX
EXPRESS MAIL -FPL 2002-63
001
23010
18.30
ICOMP MAINT-LT.
618!2006
42205
FEDEX
EXPRESS MAIL -FPL 2005-130
001
23010
40.05
JEMER PREP -PHONES
6/8!2006
46250
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
45.04
6/8/2006
6/8/2006
FEDEX
EXPRESS MAIL -FPL 2005-147
001
23010
52.94
ISUPPLIES-OBC
6/8/2006
41200
FEDEX
EXPRESS MAIL -GENERAL 1
0014090
42120
50.90
6,871.92
6/8/2006
71086
FOOTHILL TRANSIT
FOOTHILL TRANSIT -APR 06
1125553
455357,790.00
23002
$23,571.00
618/2006
$256.00
FOOTHILL TRANSIT
CITY SUBSIDY -MAY 06
1125553
45533
2,760.00
001
6/8/2006
-244.00
FOOTHILL TRANSIT
FOOTHILL TRANSIT -MAY 06
1125553
45535
11,111.00
ICOMP MAINT-LT.
6/8/2006
42205
FOOTHILL TRANSIT
CITY SUBSIDY -APR 06
1125553
45533
1,910.00
JEMER PREP -PHONES
6/8/2006 1
71087
JALEX GARCIA
PK REFUND -DBC
2505310
001
23002
500.00
6/8/2006
$256.00
13/8/2006
ALEX GARCIA
PROPERTY DAMAGE
0015333
001
36810
-244.00
$239.76
6/8/2006
6/8/2006
71088
GFI USA INC
ICOMP MAINT-LT.
0014070
42205
239.00
$239.00
6/8/2006 1
71089
IGMPCS PERSONAL COMMUNICATIONS
JEMER PREP -PHONES
0014440
46250
3,694.75
$3,694.75
0015340
42210
60.91
6/8/2006
71095
IKEITH HONG
6/8120013 f
71090
IGRAYBAR
ISUPPLIES-OBC
0015333
41200
46.33
$46.33
618/2006 1 71091 HAPPY INVESTMENTS
618/2006 HAPPY INVESTMENTS
13/8/2006 I 71092 IHINDERLITER, DE LLAMAS & ASSOCIATES
6/8/2006 !j HINDERLITER, DE LLAMAS & ASSOCIATES
DPERTY DAMAGE
REFUND -DBC
001I 36810
001 23002
NTRACT SVCS -2ND QTR I 0014090 44010
DIT SVCS -SALES TAX 0014090 44010
,443.86
6/8/2006 1
71093
IHIRSCH PIPE AND SUPPLY INC
JDRNKNG FOUNTAIN -P GROW
2505310
1 46415 1
1,888.061
$1,888.06
6/8/2006
71094
HOME DEPOT CREDIT SERVICES
SUPPLIES -DBC
0015333
42210
137.86
$239.76
6/8/2006
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
40.99
6/8/2006
HOME DEPOT CREDIT SERVICES
SUPPLIES -PARKS
0015340
42210
60.91
6/8/2006
71095
IKEITH HONG
IRECREATION REFUND
001
1 34760
240.001
$240.00
6/8/2006 1
71096
IINLAND VALLEY HUMANE SOCIETY
JANIMAL CONTROL SVCS -JUN
0014431
45403 1
6,871.92
$6,871.92
Page 4
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date
Check Number
Vendor Name Transaction Description Fund! Dept
Acct #
Amount
Total Check Amount
602006
71097
IJONATHAN W. KRAUS CONTRACT CLASS -SPRING 0015350
45320
1,008.00
$1,008.00
618!2006 1
71098
IKENS HARDWARE
SUPPLIES -ROAD MAINT
10015554
1 41250 1
34.111
$34.11
6/8/2006
LEIGHTON & ASSOCIATES, INC.
ADMEN FEE -EN 01-323
001
23012
133.73
6!812006 1
71099
IRUSSELL KURUMA
RECREATION REFUND
001
1 34740 1
64.00
$64.00
6/8/2006
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 01-323
001
23012
379.50
618/2006 1
71100
ICITY OF LA VERNE
PRKG CITE HRGS-MAY 06
0014411
1 45405 1
210.00
$210.06
6/8/2006
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 01-323
001
34650
-68.31
618/2006 1
71101
ILANTERMAN DEV CENTER/COMM INDUSTRIE
IWEED ABATEMENT -APR 06
0015558
1 45503 1
1,829.361$1,829.36
618/2006 1
71102
JHANNALEE
IRECREATION REFUND
001
1 34740 1
64.001
$64.00
6/8/2006
71103
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 01-323
001
23012
742.96
$1,122.46
6/8/2006
LEIGHTON & ASSOCIATES, INC.
ADMEN FEE -EN 01-323
001
23012
133.73
6/8/2006
71105
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 01-323
001
34650
-133.73
$145.00
6/8/2006
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 01-323
001
23012
379.50
6/8/2006
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 01-323
001
23012
68.31
6/8/2006
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 01-323
001
34650
-68.31
6/8/2006 1
71104
INICOLE LINGO
PK REFUND -DBC
1 001
1 23002 1
350.001
$350.00
6/8/2006
LOS ANGELES COUNTY MTA
CITY SUBSIDY -APR 06
1125553
45533
578.30
6/8/2006 1
71105
JAMY LO
RECREATION REFUND
1001
1 34760 1
145.001
$145.00
6/812006
71106
LOS ANGELES COUNTY MTA
MTA PASSES -MAY 06
1125553
45535
2,159.55
$5,252.50
6/8/2006
LOS ANGELES COUNTY MTA
CITY SUBSIDY -APR 06
1125553
45533
578.30
6/8/2006
LOS ANGELES COUNTY MTA
MTA PASSES -APR 06
1125553
45535
1,747.70
6/8/2006
LOS ANGELES COUNTY MTA
CITY SUBSIDY -MAY 06
1125553
45533
766.95
618/2006
71107
LOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -APR 06
0015510
45530
514.96
$1,361.27
6!812006
LOS ANGELES COUNTY PUBLIC WORKS
SUMP PUMP MAINT-APR 06
0015340
45300
315.42
618/2006
LOS ANGELES COUNTY PUBLIC WORKS
SIGNAL MAINT-APR 06
0015554
45507
530.89
6/8/2006
71108
LOWE'S BUSINESS ACCOUNT
SUPPLIES -COMM SVCS
0015310
41200
9.86
$688.44
6/8/2006
LOWE'S BUSINESS ACCOUNT
SUPPLIES -PARKS
0015310
41200
217.71
6/8/2006
LOWE'S BUSINESS ACCOUNT
SUPPLIES -PARKS
0015340
42210
217.70
6/8/2006
LOWE'S BUSINESS ACCOUNT
SUPPLIES -PARKS
0015340
42210
78.36
Page 5
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date I Check Number
Vendor Name
6/8/2006 I 71108... ILOWE'S BUSINESS ACCOUNT
6/8/2006 I LOWE'S BUSINESS ACCOUNT
Transaction Description
UPPLiES-DBC
UPPLIES-COMM SVCS
Fund/ Dept
0015333
0015310
Acct #
Amount
Total Check Amount
41200
41200
139.81
25.00
$688.44...
6/8/2006
71109
MAGIC AND VARIETY ENTERTAINMENT
BALLOONIST -JULY 4TH
0015350
45300
500.00
$500.00
618/2006
71110
IMCDERMOTT CONSULTING INC
CONSULTING SVCS -JAN -APR
0014020
44021
6,000.00
$6,000.00
6/8/2006
71111
IMEDIEVAL TIMES
EXCURSION -DAY CAMP
0015350
42410
1,984.501
$1,984.50
618!2006
71112
MOBILE INDUSTRIAL SUPPLY INCORP
SUPPLIES -DBC
0015333
41200
120.90
$120.90
6!812006
ei8i200ti
71113
OLYMPIC STAFFING SERVICES
OLYMPIC STAFFING SERVICESTEMP
TEMP SVCS -WK 5114
SVCS -WK 5121
0015210
0015210
44000
44000
'717 79
158.88
OA—A
6/8/2006
71114
ICONNIE PASQUALETTO
RECREATION REFUND
1 001
34720
10.00
$10,00
6!8!2006
6!8!2006
71115
PEPR GRAPHICS
PEPR GRAPHECS
PRINT SVCS -BUS CARDS
PRINT SVCS -BUS CARDS
0014095
0014095
42110
42110
30.00
75.00
$105.00
6!812006
71116
R & D BLUEPRINT
PRINT SVCS-PLNG
0015210
44220
5.00
$5A0
6/8/2006
71117
R F DICKSON COMPANY
ST SWEEPING SVCS -MAY 06
0015554
45501
9,323.44
$9,323.44
6/8/2006
71118
RALPHS GROCERYIFOOD 4 LESS
SUPPLIES -GENERAL
0014090
42325
105.511
$105.51
6/8/2006
71119
IRIGEL PRODUCTS AND SERVICES
SUPPLIES -ROAD MAINT
0015554
41300
243.56
$243.5fi
618!2006
71120
S C SIGNS & SUPPLIES LLC
SUPPLIES -ROAD MAINT
0015554
41250
206.76
$206.76
6/8/2006
71121
ISAFEWAY SIGN COMPANY
SIGNS-PIWORKS
0015554
45507444.93
$444.93
6/8/2006
71122
1,9ECTRAN SECURITY INC.
COURIER SVCS -JUN 06
0014090
44000
294.32
$294.32
6/8/2006
618!2006
71123
NANCY SELIM
NANCY SELIM
PK REFUND -DBC
PK REFUND -DBC
001
001
23002
36615
500.00
1,600.00
$2,100.00
6/8/2006
71124
ISOUTHERN CALIFORNIA ClCLERK ASSC
MTG-T CRIBBINS
0014030
42325
35.00
$0.00
Page 6
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
6/8/2006 71124... ISOUTHERN CALIFORNIA CICLERK ASSC MTG-T CRIBBINS I I I
1 0014030 1 42325 1 -35.001 $0.00..
6/8/2006
71125
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
37.55
$4,926.39
6/8/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
103.48
618/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
26.83
6/8/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
1 42126
17.86
6/8/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
119.73
6/8/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
156.68
6/8/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -PARKS
OOi5340
42126
3,107.99
618!2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
662.68
61812006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
233.27
618%2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 39
1395539
42126
228.44
6!812006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
206.94
6/8/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
24.94
6/8/2006
71126
SUNGARD PENTAMATION
COMP MAINT-I.T
0014070
42205
3,856.41
$4,456.41
6
ISUNGARD PENTAMATION
TRNG-SOFTWARE
OQ1407 I
846235
600.00
6/8/2006
71127
IVALLEY CREST LANDSCAPE MAI NT INC
JADDL MAINT-PETERSON
0015340
42210
1,650-001$1,650.00
6/8/2006
71128
IVERIZON CALIFORNIA
PH.SVCS-PETERSON
0015340
42125
91.64
$121.96
6/8/2006
VERIZON CALIFORNIA
IPH.SVCS-GENERAL
0014090
42125
30.32
6/8/2006
71129
IVERIZON WIRELESS MESSAGING SVCS
PAGER SVCS -JUN -AUG 06
0014090
42125
50.70
$50.70
6/8/2006
71130
WALNUT VALLEY WATER DISTRICT
ELECT SVCS-EASTGATE COMM
0014440
42126
34.831
$34.83
6/8/2006
71131
WAXIE SANITARY SUPPLY
IWAXIE
SUPPLIES -DBC
0015333
41200
839.59
$1,112.17
6/8/2006
SANITARY SUPPLY
SUPPLIES -HERITAGE PK
0015340
42210
272.58
6/8/2006
6/8/2006
6/8/2006
6/8/2006
6/8/2006
6/8/2006
71132
WELLS FARGO BANK
WELLS FARGO BANK
WELLS FARGO BANK
WELLS FARGO BANK
WELLS FARGO BANK
WELLS FARGO BANK
SUPPLIES -EMP RECOG
SUPPLIES -EMP RECOG
SUPPLIES -EMP RECOG
TRNG-PUBLIC INFO
SUPPLIES -COMM SVCS
SUPPLIES -EMP RECOG
0014060
0014060
0014060
0014095
0015350
0014060
42347
42347
42347
42340
41200
42347
1 100.00
50.00
15.51
199.00
86.97
100.00
$6,318.69
Page 7
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount I Total Check Amount
6/8/2006
6/812006
71132...
WELLS FARGO BANK
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41400
42.99
$6,318.69 ...
61812006
71134
WELLS FARGO BANK
PUBLICATION-I.T,
0014070
42320
129.00
6/812006
6/8/2006
WELLS FARGO BANK
TRNG-PUBLIC INFO
0014095
42340
199.00
6/8/2006
25.00
WELLS FARGO BANK
MTG SUPPLIES -GENERAL
0014090
42325
77.94
6/8/2006
45510
WELLS FARGO BANK
MTG-I.T.
0014070
42330
215.10
WEST COAST ARBORISTS INC
6/8/2006
WELLS FARGO BANK
TRNG-I.T.
0014070
42330
45.00
6/8/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
10.48
6/8/2006
WELLS FARGO BANK
COMP SOFTWARE-I.T.
0014070
46235
995.00
6/8/2006
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41200
69.35
618/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
91.89
6/8/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
82 74
6/8/2006
WELLS FARGO BANK
SUPPLIES-I.T,
0014070
41200
515.00
618/2006
WELLS FARGO BANK
NATL LEAG CONF-COMM SVCS
0015333
46250
150.00
6/8/2006
WELLS FARGO BANK
NAIL LEAG CONF-MEYERS
0015350
42110
354.30
6/8/2006
WELLS FARGO BANK
NATL LEAG CONF-SUAREZ
0015350
42110
506.50
6/8/2006
WELLS FARGO BANK
TRNG-I.T.
0014070
42340
199.00
6/8/2006
WELLS FARGO BANK
TRNG-I.T.
0014070
42340
199.00
6/8/2006
WELLS FARGO BANK
TRNG-LT•
0014070
42340
199.00
6/8/2006
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41200
42.74
6/8/2006
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41400
51.16
6/8/2006
WELLS FARGO BANK
SUPPLIES-COMM.SVCS
0015350
41200
39.95
6/812006
WELLS FARGO BANK
SUPPLIES -GENERAL
0014090
41400
27.00
6/8/2006
WELLS FARGO BANK
MTG SUPPLIES-H/R
0014060
42325
79.52
6/8/2006
WELLS FARGO BANK
COMP SOFTWARE-I.T.
0014070
46235
1,549.80
618/2006
WELLS FARGO BANK
MEMO CREDIT -COMM SVCS
0015350
41200
-117.05
6/8/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
32.75
6/8/2006
71133
JWELLS FARGO BANK
MTG-R WRIGHT
0014030
1 42330
253.10
$253.10
61812006
71134
WELLS FARGO BANK
TRADE MVMNT CONF-DOYLE
1 0014030
1 42330
852.441
$852.44
6/8/2006
71135
WELLS FARGO BANK
CONF-DOYLE
0014030
42325
25.00
$25.00
fi18/2006
71136
WEST COAST ARBORISTS INC
TREE WATERING -APR
0015558
45510
300.00
$27,013.50
6/8/2006
WEST COAST ARBORISTS INC
TREE MAINT-MAY
0015558
45509
8,141.00
Page 8
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
618/2006
71136...
WEST COAST ARBORISTS INC
TREE WATERING -MAY
0015558
45510
900.00
$27,013.50 ...
6/8/2006
7 i i 39
WEST COAST ARBORISTS INC
TREE MAINT-MAR 06
0015558
45509
14,486.50
$4,995.00
6/8/2006
71146
WEST COAST ARBORISTS INC
TREE MAINT-APR 06
0015558
45509
2,349.00
$232.00
6/8/2006
71140
WEST COAST ARBORISTS INC
TREE MAINT-APR
0015558
45509
837.00
$10,855.80
6/8/2006
71137
WHITE CAP INDUSTRIES, INC.
SUPPLIES -ROAD MAINT
0015554
41250
16.25
$352.46
6/8/2006
71145
WHITE CAP INDUSTRIES, INC.
SUPPLIES -ROAD MAINT
0015554
41250
135.84
$867.52
6/8/2006
7 i i 39
WHITE CAP INDUSTRIES, INC.
SUPPLIES -ROAD MAINT
0015554
41250
200.37
$4,995.00
6/15/2006 1
71138
AMERICANA ART CHINA CO
IPROMO SUPPLIES -CITY MUG
1 0014090
1 41400
19.63
$19.63
6115I24Q6
71145
BEST LIGHTING PRODUCTS
IREPLACE LIGHTS-BICYN
1385538
1 42210
564.28
$867.52
6/1512006
7 i i 39
ARROVVWOOUS WOKKS INC
CABINETS -CITY HALL
0014090
46310
4.995.001
$4,995.00
6115/2006
71146
BUSINESS TELECOMMUNICATION SYS INC.
-F
0014090
1 42125 1
232.001
$232.00
6/15/2006 1
71140
IBASHFORD ENTERPRISES
IP STONECREST
1255215
44000 1
10,855.80
$10,855.80
6/15/2006
71147
ICALIFORNIA ASSN CODE ENFORCEMENT
TRNG-E FLACKS
0015230
1 42340 1
65.001
$65.00
6/15/2006 1
71141
IBENESYST
IFLEX ADMIN SVCS -JUNE 06
0014060
1 42346 1
85.00
$85.00
6/15/2006 1
71148
ICHRISTINE CARSEY
IRECIREATION REFUND
1 001
1 34740
64.00
$64.00
6/15/2006 1
71142
IBENESYST
6/16106-P/R DEDUCTIONS
001
21105 1
561.20
$561.20
6/15/2006
71143
BEST LIGHTING PRODUCTS
REPLACE LIGHTS-SCY CYN PK
0015340
1 42210
1,609.58
$2,173.86
6115I24Q6
71145
BEST LIGHTING PRODUCTS
IREPLACE LIGHTS-BICYN
1385538
1 42210
564.28
$867.52
6/15/2006 1
71144
BOULEVARD BAGELS
MTG SUPPLIES -GENERAL
1 0014090
1 42325 1
344.45
$344.45
6/15/2006
71145
BRUNDIGE GLASS
MAINT-DBC
I
42210 1
867.52
$867.52
_L0015333
6115/2006
71146
BUSINESS TELECOMMUNICATION SYS INC.
MAINT-GENERAL
0014090
1 42125 1
232.001
$232.00
6/15/2006
71147
ICALIFORNIA ASSN CODE ENFORCEMENT
TRNG-E FLACKS
0015230
1 42340 1
65.001
$65.00
6/15/2006 1
71148
ICHRISTINE CARSEY
IRECIREATION REFUND
1 001
1 34740
64.00
$64.00
6115/2006
71149
CATALINA BALLAST BULB COMPANY
SUPPLIES -DBC
0015333
41200
216.93
$216.93
6/15/2006
71150
JCITYOF CLAREMONT ( skate Park
JANNL MEMBERSHIP FEES
0015350
42315
40.001
$40.00
6/1512006 1 71151 ICIVIC SOLUTIONS INC PROF.SVCS-T-MOBILE 0015210 1 44000 1 237.501 $7,315.00
Page 9
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
6/15/2006
71151...
CIVIC SOLUTIONS INC
PROF. SVCS-ANNEXATIO N
0015210
44000
190.00
$7,315.00 ...
6/15/2006
71153
1 71154
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
47.50
$105.00
$822.92
6115/2006
1 71155
71156
CIVIC SOLUTIONS INC
PROF.SVCS-WINDMILL TOWER
0015210
44000
1,567.50
$45.00
$69,827.04
6/15/2006
CIVIC SOLUTIONS INC
PROF.SVCS-JANZ PROPERTY
0015210
44000
498.75
6/15/2006
1 71157
CIVIC SOLUTIONS INC
PROF.SVCS-SUMMITRIDGE
0015210
44000
427.50
$45.00
6/15/2006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2005-147
001
23010
1,330.00
6/15/2006
71158
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-191
001
23010
142.50
$235.00
6/1512006
1 71159
71160
CIVIC SOLUTIONS INC
PROF.SVCS-APR 06
0015210
44000
1,757.50
$416.00
$450.00
611512006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2005-130
001
23010
47.50
6115/2006
71161
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-189
001
23010
332,50
$105.00
6/15/2006
ICIVIC
SOLUTIONS INC
PROF.SVCS-FPL 2004-85
0014050
44010
71r, '7
$3,750.00
6/15/2006
71152
ISANDRA CLARKE
SUPPLIES -FINGER PRINT
1274411
1 41200
1 134.061
$134.06
6/15/2006
6/15/2006
71153
1 71154
1COMMUNICATIONS SUPPORT GROUP INC
ICONTACT OFFICE SOLUTIONS
1CONSULTING SVCS -MAY 06
ICOPIER MAINT-APR/MAY
0014090
0014090
44000
42100
105.001
822,1321
$105.00
$822.92
6/15/2006
6/15/2006
1 71155
71156
IGARRETT COOPER
ID & J MUNICIPAL SERVICES INC
RECREATION REFUND
BLDG&SFTY SVCS -411-4/28
001
1 0015220
34760
45000
45.00
69,827.041
$45.00
$69,827.04
6/15/2006
1 71157
DAVID J. GRUNDY
P & R COMM -5/25
0015350
44100
45.00
$45.00
6/15/2006
71158
JALBA DE LA VEGA
RECREATION REFUND
001
34760
235.00
$235.00
6115/2006
6/15/2006
1 71159
71160
IDEPARTMENT OF JUSTICE
IDIAMOND BAR IMPROVEMENT ASSOCIATION
IFINGERPRINTING SVCS -HIR
AD -CONCERTS JUN
0014060
1 0014095
42345
42115
416.001
450.001
$416.00
$450.00
6/15/2006
71161
101AMOND BAR INTERNATIONAL DELI
JMTG SUPPLIES -COMM SVCS
1 0015350
41200
105,001
$105.00
6/15/2006
71162
IDIEHL EVANS AND COMPANY LLP
PROF.SVCS-AUDITING
0014050
44010
3,750.001
$3,750.00
6/15/200671163
6/15/2006
EVERGREEN INTERIORS
EVERGREEN INTERIORS
PLANT MAINT-CITY HALL MAY
PLANT MAINT-LIBRARY MAY
0014090
0014090
42210
42210
215.00
100.00
$315.00
Page 10
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date Check Number Vendor Name Transaction Description Fund! Dept Acct # Amouni Total Check Amount
6/15/2006 71164 EXCEL LANDSCAPE ADDL MAINT-DIST 38
1385538 45500 2,500.00 $2,500.40
6!15!2006 71765 EXPRESS MAIL UUmPORATE ACCOUNT EXPRESS MAIL -GENERAL
6115/2006 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-1
6!1512006 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL
6/15/2006 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2006-1
6/15/2006
0014090
42120
100.80
$148.40
91
001
23010
14.40
6/15/2006
6!1512006
0014090
42120
18.80
LEGAL SVCS -LIBRARY
91
001
23010
14.40
$4,241.00
6/15/2006
71166
EXTERIOR PRODUCTS INC
187.35
INSTALLIREMOVE-BANNERS
6!1512006
0014020
JENKINS & HOGIN, LLP
747.30
6/15/2006
6!1512006
EXTERIOR PRODUCTS INC
JENKINS & HOGIN, LLP
414.00
LEGAL SVCS -LIBRARY
001535p
45305
.0D
4!14:5,00
7,985.50
$4,241.00
6/15/2006
0014020
JENKINS & HOGIN, LLP
6,280.50
LEGAL SVCS -MAY 06
lNSTALLIREMOVE-BANNERS
0014020
0015350
45305
6!1512006
JENKINS & HOGIN, LLP
44020
6/15/2006
71167
NANCY FONG
REIMS-ICSC CONF
0015240
42330
611512006
NANCY FONG
749.33
$827.10
RFIFkAR_hATr_
0015210
1 42325
77.77
6/15/2006 1
71168
FOOD FROM THE HEARTH CATERING
SUPPLIES -SR LUNCHEON
0015350
6/15/2006
FOOD FROM THE HEARTH CATERING
SUPPLIES -SR DANCE
45300
1,620.00
$2,940.00
0015350
45300
1,32D.00
6115!2006
711fi9
GRAPHICS UNITED
PRINT SVCS -NEWSLETTER
0014095
44000
3,342.76
$3,342.76
6!1512006
71170
JODY HAMMACK
RECREATION REFUND
001
34720
85.00
$85.00
6/1512006
71171
LEW HERNDON
P & R COMM -5125
0015350
441D0
45.00
$45.00
6/15/2006
71172
JINLAND VALLEY DAILY BULLETIN
LEGAL AD-PIHEARING
0014030
42115
104.40
$104.40
6/15/2006
71173
IRENE INOUYE
SUPPLIES -TINY TOTS
0015350
41200
32.45
$32.45
6/15/2006
71174
JENKINS & u^
6115!2006 1 71175 JLDM ASSOCIATES INC. HIP FROG -APR 06
1255215 44000 3,303.75 $5,262.42
6/15/2006 LDM ASSOCIATES INC. ci❑ oonr_ noo nc I __ ___ . _
Page 11
0014020
LLP
187.35
LEGAL SVCS -SCE
6!1512006
0014020
JENKINS & HOGIN, LLP
747.30
LEGAL SVCS-PIWORKS
6!1512006
0014020
JENKINS & HOGIN, LLP
414.00
LEGAL SVCS -LIBRARY
6/15/2006
0014020
JENKINS & HOGIN, LLP
7,985.50
LEGAL SVCS -SCRIBBLES
6/15/2006
0014020
JENKINS & HOGIN, LLP
6,280.50
LEGAL SVCS -MAY 06
6/15/2006
0014020
JENKINS & HOGIN, LLP
2,130.60
LEGAL SVCS -COMM DEV
6!1512006
JENKINS & HOGIN, LLP
44020
LEGAL SVCS -COMM SVCS
6115!2006 1 71175 JLDM ASSOCIATES INC. HIP FROG -APR 06
1255215 44000 3,303.75 $5,262.42
6/15/2006 LDM ASSOCIATES INC. ci❑ oonr_ noo nc I __ ___ . _
Page 11
0014020
44021
187.35
$17,999.65
0014020
44020
747.30
0014020
44021
414.00
0014020
44021
7,985.50
0014020
44020
6,280.50
0014020
44020
2,130.60
0014020
44020
254.40
6115!2006 1 71175 JLDM ASSOCIATES INC. HIP FROG -APR 06
1255215 44000 3,303.75 $5,262.42
6/15/2006 LDM ASSOCIATES INC. ci❑ oonr_ noo nc I __ ___ . _
Page 11
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
Check Date Ik,11eCKNumber
Vendor Name
Transaction Description I Fund/ Dept
6/15/2006
71175...
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-194
001
611512006
23010
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-195
001
6/15/2006
71178
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2006-201
001
6/15/2006
424.39
LDM ASSOCIATES INC.
PROF.SVCS-FPL 2005-152
001
6/1512006
LEWIS ENGRAVING INC.
LDM ASSOCIATES INC.
PROF -SVCS -FPL 2005-160
001
6/15/2006
LDM ASSOCIATES INC.
PROF,SVCS-FPL 2005-161
001
Acct #
Amount
Total Check Amount
23010
93.75
$5,262.42...
23010
75,00
41200
23010
363.75
71178
23010
439.28
ENGRAVING SVCS -CITY TILE
23010
424.39
18.41
23010
225.00
6!1512006
6/15/2006
6/15/2006
71176
LEWIS ENGRAVING INC.
LEWIS ENGRAVING INC.
ENGRAVING SVCS -PLAQUE
0015210
$530.00
41200
66.03
$242.37
71178
MARTIN & CHAPMAN CO
SUPPLfES-ELECTION
ENGRAVING SVCS -CITY TILE
0014090
42113
18.41
1 42390
6/15/2006
6!1512006
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGE
0014090
42113
12.87
6/1512006
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGES
0014090
42113
116.91
1 1385538
6111512006
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGE
I 0014090 I
42113
I 28.151
ORKIN PEST CONTROL INC
6/15/2006
71177
LIVESOUND CONCEPTS
SOUND SYS -CONCERTS
0015350
$530.00
45305 1
530.00
6/15/2006
71178
MARTIN & CHAPMAN CO
SUPPLfES-ELECTION
0014030
$80,78
1 42390
80.78
6!1512006
71179
MITY LITE INCSUPPLIES-DBC
0015333
$917.01
46410
917.01
6/15/2006
71180
ORKIN PEST CONTROL INC
GOPHER CONTRL-B/CYN APR
1 1385538
$175,00
1 42210
175.00
6115/2006
71181
ORKIN PEST CONTROL INC
GOPHER CONTRL-BICYN MAY
1385538
42210
55.00
$55.00
6115/2006
71182
ITED OWENS
P & R COMM -5125
0015350
44100
45.001
$45.00
6/15/2006
71183
P & D CONSULTANTS INC
CONSULTING SVCS -APR O6
0015210
$2,488.80
44220 1
2,488.80
6/15/2006
6115/2006
6/15/2006
71184
PERS RETIREMENT FUND
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
001
001
001
$549.54
21109
21109
21109
332.66
208.88
8.00
6/1512006
6/15/2006
6!1512006
71185
PERS RETIREMENT FUND
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
RETIRE CONTRIB-EE
SUVIVOR BENEFIT
001
001
001
$19,113.27
21109
21109
21109
11,715.79
7,356.56
40.92
6/1512006
71186
R P LAURAIN & ASSOCIATES
ICONSULTING SVCS -MAY 06
0015240 1
44000
3,400.00
$4,085.00
Page 12
ABRIEL VALLEY TRIBUNE LEGAL AD -FPL 2006-191
6!1512006 SAN GABRIEL VALLEY TRIBUNE LEGAL AD -FPI 9nn5_isi
6/1512006 SAN GABRIEL VALLEY TRIBUNE LEGAL AD -MAY 06 - _ 001
001 23010 229.66 $581.82
001 23x1^v 255.04
4030 42115 87.12
611512006 71191 MICHELLE SANTOS RECREATION REFUND 001 1 34740 128.00 $128.00
6115/2006 71192 SMART &FINALSUPPLIES-SR BINGO 0015350 41200 127.01 $1,248.45
6/1512006 SMART&FINAL SUPPLIES -DBC 0015333 41200 220.33
6/15/2006 SMART & FINAL SUPPLIES -SR DANCE 0015350 41200 11.96
6/1 512 00 6 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 479.11
6/15/2006 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 174.94
6/15/2006 SMART &FINAL SUPPLIES -RECREATION 0015350 41200 235.10
6/15/2006 71193 SUBWAY MTG SUPPLIES -GENERAL 0014090 42325 9.58 $g 58
6/1512006 71194 THE ARTIME GROUP PROF SVCS -CITY BRANDING 0014095 44000 1,800.00 $6,300.00
6/15/2006 THE ARTIME GROUP PROF.SVCS-CITY BRANDING 0014095 44000 3,000.00
6/15/2006 THE ARTIME GROUP PROF.SVCS-CITY BRANDING 0014095 44000 1,500.00
6/15/2006 1 71195 THE COMDYN GROUP INC CONSULTING SVCS-I.T. 0014070 44000 600.00 $1,050.00
611 512 0 0 6 THE COMDYN GROUP INC CONSULTING SVCS-I.T. 0014070 44000 450.00
6/15!2006 71196 SUE ELLEN THOMAS RECREATION REFUND 001 34740 59.00 $59.00
6/15/2006 71197 U S POSTAL SERVICES BUS REPLY MAIL PERMIT 0014095 42120 160.00 $160.00
6/15/2006 71198 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICALS 0014060 1 42345 1 220,001 $220.00
Page 13
City of Diamond Bar - Check Register 06/02/06
- 06/15/06
Check Oate
Check Number Vendor Name
Transaction Description
Fund/ Dept
Total Check Amount
Acct #
A�68t5.
6/15/2006
71186...
R P LAURAIN &ASSOCIATES
CONSULTING SVCS -MAY 06
0015240
$4,085.00 ...
44000
00
g/15120�0[=REINBERGER
NBERGER PRINTWERKS
SVCS-LABELS
0014090
42110
PRINTWERKS
]PRINTSVCS -ENVELOPES
0014090
42110
753.42
1,612.87
$2,366.29
6115/2006
71188
REPUBLIC ELECTRIC
]TRAFFIC
SIGNAL MAINT-MAR
0015554
$6,148.49
45507
2,832.67
6/15/2006
REPUBLIC ELECTRIC
AFFIC SIGNAL MAINT-MAY
0015554
45507
3,315.82
6/1512006
71189
RUTH M. LOW
P & R COMM -5125
0015350
$45.00
44100
45.00
6!1512006
71190
SAN G
ABRIEL VALLEY TRIBUNE LEGAL AD -FPL 2006-191
6!1512006 SAN GABRIEL VALLEY TRIBUNE LEGAL AD -FPI 9nn5_isi
6/1512006 SAN GABRIEL VALLEY TRIBUNE LEGAL AD -MAY 06 - _ 001
001 23010 229.66 $581.82
001 23x1^v 255.04
4030 42115 87.12
611512006 71191 MICHELLE SANTOS RECREATION REFUND 001 1 34740 128.00 $128.00
6115/2006 71192 SMART &FINALSUPPLIES-SR BINGO 0015350 41200 127.01 $1,248.45
6/1512006 SMART&FINAL SUPPLIES -DBC 0015333 41200 220.33
6/15/2006 SMART & FINAL SUPPLIES -SR DANCE 0015350 41200 11.96
6/1 512 00 6 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 479.11
6/15/2006 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 174.94
6/15/2006 SMART &FINAL SUPPLIES -RECREATION 0015350 41200 235.10
6/15/2006 71193 SUBWAY MTG SUPPLIES -GENERAL 0014090 42325 9.58 $g 58
6/1512006 71194 THE ARTIME GROUP PROF SVCS -CITY BRANDING 0014095 44000 1,800.00 $6,300.00
6/15/2006 THE ARTIME GROUP PROF.SVCS-CITY BRANDING 0014095 44000 3,000.00
6/15/2006 THE ARTIME GROUP PROF.SVCS-CITY BRANDING 0014095 44000 1,500.00
6/15/2006 1 71195 THE COMDYN GROUP INC CONSULTING SVCS-I.T. 0014070 44000 600.00 $1,050.00
611 512 0 0 6 THE COMDYN GROUP INC CONSULTING SVCS-I.T. 0014070 44000 450.00
6/15!2006 71196 SUE ELLEN THOMAS RECREATION REFUND 001 34740 59.00 $59.00
6/15/2006 71197 U S POSTAL SERVICES BUS REPLY MAIL PERMIT 0014095 42120 160.00 $160.00
6/15/2006 71198 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICALS 0014060 1 42345 1 220,001 $220.00
Page 13
611512006 71191 MICHELLE SANTOS RECREATION REFUND 001 1 34740 128.00 $128.00
6115/2006 71192 SMART &FINALSUPPLIES-SR BINGO 0015350 41200 127.01 $1,248.45
6/1512006 SMART&FINAL SUPPLIES -DBC 0015333 41200 220.33
6/15/2006 SMART & FINAL SUPPLIES -SR DANCE 0015350 41200 11.96
6/1 512 00 6 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 479.11
6/15/2006 SMART & FINAL SUPPLIES -RECREATION 0015350 41200 174.94
6/15/2006 SMART &FINAL SUPPLIES -RECREATION 0015350 41200 235.10
6/15/2006 71193 SUBWAY MTG SUPPLIES -GENERAL 0014090 42325 9.58 $g 58
6/1512006 71194 THE ARTIME GROUP PROF SVCS -CITY BRANDING 0014095 44000 1,800.00 $6,300.00
6/15/2006 THE ARTIME GROUP PROF.SVCS-CITY BRANDING 0014095 44000 3,000.00
6/15/2006 THE ARTIME GROUP PROF.SVCS-CITY BRANDING 0014095 44000 1,500.00
6/15/2006 1 71195 THE COMDYN GROUP INC CONSULTING SVCS-I.T. 0014070 44000 600.00 $1,050.00
611 512 0 0 6 THE COMDYN GROUP INC CONSULTING SVCS-I.T. 0014070 44000 450.00
6/15!2006 71196 SUE ELLEN THOMAS RECREATION REFUND 001 34740 59.00 $59.00
6/15/2006 71197 U S POSTAL SERVICES BUS REPLY MAIL PERMIT 0014095 42120 160.00 $160.00
6/15/2006 71198 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICALS 0014060 1 42345 1 220,001 $220.00
Page 13
Page 13
City of Diamond Bar - Check Register 06/02/06 - 06/15/06
6/15/2006
71200
WEST END UNIFORMS
UNIFORMS-VIPATROL
0014415
41200
25.92
Total Check Amount
Check Date
Check Number
Vendor Name
UNIFORMS-VIPATROL
Transaction Description
41200
1
Fund/ Dept
Acct 9
Amount
71202
YOSEMITE WATER
IRENTAL SVCS-SYC CYN PK
0015310
42130 1
13.25
$13.25
$475.00
6/15/2006
71199
WEST COAST MEDIAAD-JUNE
06
0014095
42115 1
475.00
6/15/2006
71200
WEST END UNIFORMS
UNIFORMS-VIPATROL
0014415
41200
25.92
$171.72
61 15/2
WEST END UNIFORMS
UNIFORMS-VIPATROL
0014415
41200
1
145.80
6115/2006 1
71201
IPAUL WRIGHT
AN SVCS-P/C,CNCL, MTG
0014090
1 44000 1
350.001
$350.00
6/15/2006
71202
YOSEMITE WATER
IRENTAL SVCS-SYC CYN PK
0015310
42130 1
13.25
$13.25
$489,092.34
Page 14
Agenda #
Meeting Date: June 20 2006
CITY COUNCIL
;� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: ACCEPTANCE
AND APPROPRIATION OF DiAMOND BAR COMMUNITY
FOUNDATION DONATION OF $2,000 TO FUND A COMMUNITY CONCERT ON
WEDNESDAY, JUNE 28, 2006 AT SYCAMORE CANYON PARK FROM
6:30 TO 8:00 P. M.
Recommendation:
Accept the $2,000 check and appropriate the donation into the General Fund (001-5350-45305).
Financial Impact:
The City has received a $2,000 donation from the Diamond Bar Community Foundation to support
the operation of the June 28, 2006 concert. Additional costs to the General Fund will be minimal.
Prop A funds, provided by the City, will cover the cost of the shuttle service for the event. Aii other
costs will be covered by the $2 000 donation. All advertising for this additional concert has been
included with the series promotional material, with no additional cost to the City.
Background:
Currently, the City conducts six community concerts during the summer at Sycamore Canyon Park.
The concerts are planned for Wednesday evenings from 6:30p.m. to 8:OOp.m, for six consecutive
weeks beginning Wednesday, July 5. The concert sponsored by the Foundation will be held on
Wednesday, June 28 and, if approved, will be the seventh concert of the series.
The Foundation name has been included in advertising as the sponsor of the concert. As in past
years, the Foundation has requested the City provide Proposition A funds to pay for the shuttle
service at this concert. The funds for the shuttle service are already included in the 05/06 FY
Budget.
According to City Policy and Procedure (C-1), the City Manager is authorized to accept gifts and
donations which do not exceed $3,000 in value. This item is being
Council
consideration because the $2,000 donation needs to be appropriated into the proper ty eresented to the'xp nditurefor
account of the 2005/06 FY budget. Only the City Council can appropriate funds into the budget.
Discussion:
The specific public and charitable purposes for which the Diamond Bar Community Foundation is
organized are to lessen the burdens of government, to promote and implement the goals of the
Parks Master Plan of the City of Diamond Bar and to support
service needs of the Diamond Bar community. With these purposes in mind, the ID aamond Bar
Community Foundation's Board of Directors unanimously approved the sponsorship of the June 28
concert.
Prepared by: Sara Somogyi West
Recreation Services Manager
Community Services Director
CITY COUNCIL
Agenda # 6.7 (a)
Meeting Date: June 20 2006
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVE CONTRACT AMENDMENT WITH ADVANTEC
CONSULTING ENGINEERS FOR THE FY 2006-2007 CITYWIDE
TRAFFIC SIGNAL. TIMING PROJECT TO MONITOR AND FINE-TUNE
THE SIGNAL TIMINGS IN THE AMOUNT OF $25,000.
RECOMMENDATION:
Approve,
FINANCIAL IMPACT:
In FY 2006-2007 budget, a total of $25,000 has been proposed in Public Works
Administration.
BACKGROUNDIDISSCUSSION:
In 2002, the City contracted with Advantec Consulting Engineers (Advantec) to develop
and implement a Citywide Traffic Signal Timing Plan that would coordinate the
performance of all traffic signals within Diamond Bar. The project's objectives were to:
(1) optimize the traffic flow on the City's main arterials without adversely affecting traffic
on side streets; (2) shorten travels time; (3) reduce overall vehicle stops and delays; and
(4) improve air quality. Traffic flow was evaluated during the morning and afternoon
peak hours, and during the off peak periods.
In September/October, 2003, the City implemented changes to the signal timings; and
Advantec has been monitoring, adjusting, and fine -turning all signal timing since that
time.
On May 18, 2004, Advantec was awarded a two-year contract with the option of
additional extensions on an annual basis for up to three years to be approved by the
City Council for continued monitoring of the traffic signal timing. The two-year contract
will be expired on June 30, 2006. Therefore, staff is requesting that City Council
approve Contract Amendment No. 4 with Advantec for continued monitoring and fine-
tuning the City's traffic signal timings until June 30, 2007.
PREPARED BY:
Michelle Chan, Senior Administrative Assistant Date Prepared: June 12, 2006
REVIEWED BY:
Z� David G. Liu,
Director of Public Works
Attachments: Amendment No. 4 to the Consulting Services Agreement
2
AMENDMENT NO.4
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 4 is made and entered into this 201h day of June, 2006,
between the THE CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and Advantec Consulting Engineers (hereinafter referred to as
"CONSULTANT").
A. REC1
(i.) The CITY entered into an Agreement, with Advantec Consulting
Engineers to provide Professional Consulting Services, which Agreement was dated
December 17, 2002.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "C" to provide monitoring and fine-tuning for
the Citywide Traffic Signal Timing, dated May 3, 2004,
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1 A of the Agreement is hereby amended to read:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "C", dated May 3,
2004, and Exhibit "E", dated May 26, 2006 for Citywide Traffic Signal Timing Monitoring
Services."
Section 2: Section.2 of the Agreement is hereby amended to read:
"Term of Agreement, the term of this Amendment No. 4 to the
Agreement shall continue until June 30, 2007 with an option of two annual extensions to
be approved by the City Council."
Section 3: Section 3 of the Agreement is hereby amended to read:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in compliance with the
Exhibits "C" and "E". Payment will be made only after submission of proper invoices in
the form specified by City. The total payments to Consultant pursuant to this
Amendment No. 4 shall not exceed Twenty-five thousand dollars ($25,000.00)."
Section 4: Each party to this Amendment No. 4 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 4 shall be valid and binding.
Any modification of this Amendment No. 4 shall be effective only if it is in writing signed
by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 as of
the day and year first set forth above:
APPROVED AS TO FORM:
an
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
CONSULTANT:
ADVANTEC CONSULTING ENGINEERS
2
Bernard K. Li, P.E.
Vice President
Carol Herrera, Mayor
Agenda # 6 . 7 (b)
Meeting Date: June 20, 2006
CITY COUNCIL AGENDA REPORT
r�roKrcR*�� —
`.v
TO: Honorable Mayor and Members of xhe City Council
VIA: Linda C. Lowry, City Manag?r;*t
rY "" QQ
TITLE: APPROVE EXTENSION OF CONTRACT AGREEMENT WITH DIVERSIFIED
TRANSPORTATION, LLC, PREVIOUSLY DIVERSIFIED PARATRANSIT, INC., FOR
FISCAL YEAR 2006-2007 DIAMOND RIDE (DIAL -A -CAB) SERVICE.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
The Diamond Ride (Dial -A -Cab) program is funded through Proposition A, Local Transit Funds. The
proposed budget for FY 2006-2007 is $300,000 and is adequate for the estimated expenditure.
BACKGROUND/DISCUSSION:
In April 1995, the City established the Diamond Ride (Dial -A -Cab) service to provide a reliable
transportation program for the elderly (60 years of age and older) and physically challenged residents
of Diamond Bar, The Diamond Ride (Dial -A -Cab) system operates seven (7) days a week, 24 hours
a day, within a designated geographic boundary and designated facilities. The service provider for
Diamond Ride, Diversified Paratransit, Inc. (DPI), has been serving our community since the
inception of this demand -response program. After a RFP process, the City Council awarded a
contract to DPI in March, 1999 for one year, with provision for annual extension(s) by mutual
agreement.
In May 2006, Diversified Paratransit, 11nc. began a business transaction plan with an equity capital
group. The plan is to bring several transportation companies together and combine that platform with
equity capital for infrastructure and growth. Upon completion, the new company will become
Diversified Transportation, LLC. Diversified Transportation is purchasing Diversified Paratransit and
Paul's Yellow Cab, and Mr. Brian Hunt will be the Chief Operations Officer for the new company.
This change is estimated to be completed in late June, 2006. Terms of our contract agreement and
service by the management team will remain the same with the new company. Staff has contacted
and discussed with the neighboring cities (San Dimas, Walnut, and Covina), under similar service
contract with DPI, regarding this change. We all agreed that it is in the best interest of the City to
renew this contract agreement. This Contract Amendment No.7 represents year eight (8) of the
service.
The proposed (FY 200612007) fees will remain the same rate at $2.20 flag drop (flag drop is the fixed
charged for initiating a trip) and $2.20 per mile meter rate, with no wait time fees, and a 10%
administrative fee charged by Diversified Transportation, LLC.
For Fiscal Year 2005-2006, as of May 15, the average number of monthly trips is 1,131 and the
average monthly contract expense is $24,878.62. 52% of the trips are to destinations outside of
Diamond Bar and 48% of the trips are within the City of Diamond Bar. The average net cost per trip
is $23.11 and the net cost per passenger is $18.43. Please refer to Attachment HL
Diamond Ride is a trusted and heavily relied upon service utilized by the Diamond Bar's senior and
disabled population. It has proven to be a much needed and appreciated mode of transportation to
doctor's offices, hospitals, and day care centers. On limited occasions, staff is made aware of a
complaint, and proper procedure is followed to contact the City's representative from Diversified
Paratransit and the cardholder who has registered the complaint. City staff will then act as a liaison in
an effort to facilitate a remedy to the cardholder's complaint. The Dial -A -Cab Program continues to
remain the most reliable and in -demand public transportation service. Therefore, staff is requesting
that City Council approve Contract Amendment No. 7 with Diversified Transportation, LLC.
PREPARED BY:
Michelle Chan, Senior Administrative Assistant Date Prepared: June 12, 2006
REVIEWED BY:
David . L
Director of Public Works
Attachments: 1) Amendment No. 7 to the Agreement
11) DPI Request to Extend Contract, dated April 24, 2006
111) FY 2005-06 Status Report
2
AMENDMENT NO. 7 TO THE AGREEMENT FOR
DIAMOND RIDE (DIAL -A -CAB) SERVICES
FOR 2006-2007 FISCAL YEAR
This Amendment No. 7 to the City's Contract Agreement is made and entered into this 20th day
of June, 2006 by and between the CITY OF DIAMOND BAR, a municipal corporation (hereinafter
referred to as "CITY") and DIVERSIFIED TRANSPORTATION, LLC (hereinafter referred to as
'CONTRACTOR").
A. Recitals:
(i) The CITY has heretofore entered into an agreement with Diversified Paratransit,
Inc. to provide Dial -A -Cab services to the eligible elderly and persons with
disabilities who reside in Diamond Bar, dated March 2, 1999 ("SAID
AGREEMENT" hereinafter). A true and correct copy of which is attached hereto
as Exhibit "A".
(ii) CONTRACTOR has requested a one-year extension proposal ("PROJECT"
hereinafter), a full, true and correct copy of which attached hereto as Exhibit "B"
to extend said services for a period of one (1) year.
NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR:
B. Amendment to Agreement:
Section 20 of the original agreement is hereby amended as follows:
"20. Term. The term of this Agreement shall commence July 1, 2006 and shall
be extended through June 30, 2007".
Each party to this Supplemental Agreement acknowledges that no representation by any party
which is not embodies herein nor any other agreement, statement, or promise not contained in
this Supplement Agreement shall be valid and binding. Any modification of this Supplemental
Agreement shall be effective only if it is in writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental
Agreement as of the day and year first set forth above.
"CITY"
ATTEST:
0
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
City Attorney
2
CITY OF DIAMOND BAR
Carol Herrera, Mayor
"CONTRACTOR"
DIVERSIFIED TRANSPORTATION, LLC
Brain Hunt, Chief Operations Officer
CITY COUNCIL
Agenda #
Meeting Date: 6/20/06
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manager
TITLE: APPROVAL OF AMENDMENT #2 TO EXTEND THE VENDOR SERVICES CONTRACT
WITH D.H. MAINTENANCE SERVICES FOR THE TERM OF JULY 1, 2006 THROUGH
JUNE 30, 2007 TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE SERVICES
AT THE DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND
PANTERA PARK ACTIVITY ROOM IN THE AMOUNT OF $150,674 AND AS -NEEDED
WORK IN THE AMOUNT OF $75,076 FOR A TOTAL AUTHORIZATION NOT TO
EXCEED $225,750 FOR THE 2006/07 FISCAL YEAR.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Funding for this contract is included in the proposed 2006107 FY budget.
BACKGROUND: D.H. Maintenance Services has provided janitorial services at the Diamond Bar
Center since it opened in March, 2004. They have been providing service at Heritage and Pantera park
buildings since August, 2004. Staff believes they are doing an excellent job providing these services.
Section 21 of the contract states that the contract can be extended on an annual basis, if an extension is
deemed to be in the best interest of the City. D.H. Maintenance is willing to forgo a C.P.I. increase this
year. Staff recommends that the City Council approve the extension of the contract.
DISCUSSION:
Proposed contract services for D.H. Maintenance Services:
1. Regular monthly Service for Diamond Bar Center — 12 mos. @ $2,124.50 per mo. = $25,494
2. Periodic services for Diamond Bar Center as requested by staff =
a. Carpet Cleaning: $1,400 per cleaning X 4 cleanings/yr = $5,600 $13.$00
b. Power clean colored concrete: $2,600 per cleaning X 2 cleanings/yr = $5,200
c. High Cleaning: $250 per cleaning X 12 cleanings/yr = $3,000
3. Building Maintenance staffing at Diamond Bar Center seven days per week = $116,480
(7/1/06 through 6/30/07)
-- 4 staff @ 40 hrs/wk X $14.00/hr X 52 weeks = $116,480
4. Staff assistance as requested by City, staff for events and activities @ $14.00 per hr = $61,276
5. Regular monthly Service for Heritage Park Com Center — 12 mos. @ $475 per mo. _ $5,700
(Service seven days per week)
6. Regular monthly Service for Pantera ,Act Room — 12 mos. @ $250 per mo. = 3 000
(Service five days per week)
GRAND TOTAL, NOT -TO -EXCEED $225,750
Contract amendment is contingent upon approval of FY 06/07 Budget by the City Council.
REVIEWED
Bob R so e'
Director of Community Services
Attachments: Amendment #2 for term of 711106 — 6130107, dated 6/20/06
Exhibit "C" -- Cost Calculation details
AMENDMENT ;92 TO VENDOR SERVICES CONTRACT
THIS CONTRACT AMENDMENT is made this 20th day of June, 2006 by and between the CITY OF
DIAMOND BAR, a municipal corporation of the State of California ("CITY") and D.H. MAINTENANCE
SERVICES ("CONTRACTOR")
Recitals:
a. CITY awarded a vendor services contract to CONTRACTOR for Janitorial and Building
Maintenance Services on ,June 21, 2005 in the amount of $175,194 for the period of July 1,
2005 — June 30, 2006 (AGREEMENT).
b. Amendment #1 was approved on February 21, 2006 increasing the as -needed work
amount by $50,000 for a total 05106 FY authorization of $225,194.
C. Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2006
through June 30, 2007 and to increase the 06107 FY authorization to $225,750.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 - Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT
from July 1, 2006 through June 30, 2007.
Section 2 -- Compensation provided for in Section 3 of Agreement is amended to an amount not to
exceed $225,750 for 06107 FY.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #2 TO AGREEMENT on
the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Carol Herrera
Title: Mayor
APPROVED TO FORM
City Attorney
D.H. MAINTENANCE SERVICES
Contractor
Signed
Title
City Clerk
EXHIBIT "C"
6120106
JANITORIAL SERVICES FOR
CITY OF DIAMOND BAR PUBLIC BUILDINGS
CONTRACT COST CALCULATION
FOR
CONTRACT PERIOD
OF
JULY 1, 2006 THROUGH JUNE 30, 2007
1. Regular monthly Service for Diamond Bar Center— 12 months @ $2,124.50 per month = $25,494
2. Periodic services for Diamond Bar Center as requested by staff =
$13,800
a. Carpet Cleaning: $1,400 per cleaning X 4 cleanings/yr = $5,600
b. Power clean colored concrete: $2,600 per cleaning X 2 cleanings/yr = $5,200
c. High Cleaning. $250 per cleaning X 12 cleanings/yr = $3,000
3. Building Maintenance staffing at Diamond Bar Center seven days per week =
(711106 through 6130107) $116,480
-- 4 staff @ 40 hrs/wk X $14.00/hr X 52 weeks = $116,480
4. Staff assistance as requested by City staff for events and activities @ $14.00 per hour = $61,276
5. Regular monthly Service for Heritage Park Community Center —12 mos. @ $475 per mo. _ $5,700
(Service seven days per week)
6. Regular monthly Service for Pantera Activity Room —12 mos. @ $250 per mo. _
(Service five days per week) 3 000
GRAND TOTAL NOT -TO -EXCEED $225,750
Agenda # _ 6 _ s rb t
Meeting Date: O6 20-06
CITY COUNCIL ? �` AGENDA REPORT
TO: Honorable Mayor and Members of th~e City Council
VIA: Linda C. Lowry, City Manager s f rA .�
TITLE: APPROVAL OF AMENDMENT #5 TO EXTEND THE VENDOR SERVICES
CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE FOR THE TERM
OF JULY 1, 2006 THROUGH JUNE 30, 2007 TO PROVIDE LANDSCAPE
MAINTENANCE SERVICES AT PANTERA, PETERSON AND SUMMIT RIDGE
PARKS, AND THE GROUNDS OF THE DIAMOND BAR CENTER, WITH A C.P.I.
INCREASE OF 4% IN THE ANNUAL AMOUNT OF $194,762.88, PLUS AS -NEEDED
WORK IN THE AMOUNT OF $50,000 FOR A TOTAL AUTHORIZATION NOT TO
EXCEED $244,762.88 FOR THE 2006107 FISCAL YEAR.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Funding for this contract is included in the proposed 2006107 FY budget.
BACKGROUND: The four City locations to be maintained by ValleyCrest Landscape Maintenance
are:
I. Pantera Park — 738 Pantera Drive:
2. Peterson Park — 24142 E. Sylvan Glen Drive
3. Diamond Bar Center — 1600 S. Grand Ave.
4. Summitridge Park — 1425 Summitridge Drive
Section 14 of the contract allows the City Council to extend the contract in one-year increments, with
a C.P.I. increase. The C.P.I. index for the period ending April, 2006 shows a 4.7% increase. Staff is
authorized to negotiate the increase between no increase to a maximum of the C.P.I. increase
amount. ValleyCrest has agreed to a 4.0% C.P.I. increase.
DISCUSSION: It has been staff's experience with ValleyCrest that they provide excellent and
responsive service, plus maintain a forward-looking philosophy that results in the ever increasing
beauty of these facilities and recommendations that produce continuous improvement. ValleyCrest
has been providing landscape maintenance service at Peterson and Pantera Parks since April, 2003.
Summit Ridge Park and the Diamond Bar, Center grounds were added in October, 2004. Staff
believes their proven quality of service, work ethic and philosophy will continue to best meet the
needs of these facilities.
Contract amendment is contingent upon approval of FY 06107 Budget by the City Council.
Attachment: Amendment #5 to Landscape Maintenance Contract with Val leyCrest for the period
Of July 1, 2006 through June 30, 2007.
Community Services Director
AMENDMENT #5 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT is made this 20th day of June, 2006 by and between the CITY OF
DIAMOND BAR, a municipal corporation of the State of California ("CITY") and VALLEYCREST
LANDSCAPE MAINTENANCE, ("CONTRACTOR")
Recitals:
a. CITY awarded a contract to CONTRACTOR for Landscape Maintenance services at locations
listed in Exhibit A effective April 1, 2003.
b. The CITY has regularly extended its Landscape Maintenance Contract with CONTRACTOR,
most recently for the period of July 1, 2005 through June 30, 2006 in the lump sum amount of
$217,680.
Change Order #1 was processed on March 1, 2006 to eliminate Summit Ridge Mini -Park from
the Scope of Work, reducing the contract amount by $2,534 per month, resulting in an annual
contract amount not to exceed $187,272.
d. Parties desire to amend the agreement to extend the term for the period of July 1, 2006 through
June 30, 2007 and to provide a 4.0% C.P.I. increase.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT
from July 1, 2006 through June 30, 2007.
Section 2 — Contract price of AGREEMENT provided in Section 11 is amended to a not to exceed
amount of $194,762,88 for the 06/07 FY, which includes a 4.0% C.P.I. increase.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #5 TO AGREEMENT on the
date and year first written above.
ATTEST;
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Carol Herrera
Title: Mayor
APPROVED TO FORM
City Attorney
VALLEYCREST LANDSCAPE MAINTENANCE
Contractor
Signed
Title
City Clerk
Exhibit A
VALLEYCREST LANDSCAPE MAINTENANCE
Park Maintenance Locations
(7/l/06-6/30/07)
Pantera Park — 738 Pantera Drive
2. Peterson Park — 24142 E. Sylvan Glen Drive
3. Diamond Bar Center — 1600 S. Grand Ave.
4. Summitridge Park — 1425 Summitri:dge Drive
Agenda # 6� 8 (g)
Meeting Date: 6120/06
CITY COUNCIL AGENDA � , � �� ��� �- -_
�` / AGENDA REPORT
TO: Honorable Mayor and Members of''
the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AUTHORIZATION TO EXCEED
THE CITY MANAGER'S PURCHASING AUTHORITY
OF $25,000 TO EXTEND VENDOR SERVICES FOR SENIOR AND ADULT
EXCURSIONS PROVIDED BY INLAND EMPIRE STAGES LIMITED, IN AN AMOUNT
NOT -TO -EXCEED $65,000.00 FOR THE 2005106 FISCAL YEAR.
RECOMMENDATION: Approve
FINANCIAL IMPACT: Funds for these services are already included in the 2005106 fiscal year
budget. These costs are recovered by the City through fees collected from program participants.
BACKGROUND/DISCUSSION: Inland Empire Stages Limited provides excursion services for
seniors and adults throughout the year. This includes the coordination of transportation on a luxury
bus, entrance tickets and lunch or dinner for participants. Inland Empire Stages Limited is a
consistent low bidder and continues to be extremely professional, and is very responsive in fulfilling
the needs of the City.
Per the City's Purchasing Ordinance, expenditures for services from a single vendor in a fiscal year
shall not exceed the City Manager's purchasing authority of $25,000 without prior approval from the
City Council. On September 20, 2005, the City Council authorized expenditures up to $48,000 to
Inland Empire Stages. Staff is now seeking authorization for expenditures up to $65,000 for the 05106
FY.
Community Services Director
Agenda #
Meeting Date: 6/20/06
CITY COUNCIL �,�, ', �' � -��,�� ;;
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Managers{,
TITLE: AMENDMENT #1 TO CONTRACT WITH INLAND ROUNDBALL OFFICIALS TO OFFICIATE THE CITY
OF DIAMOND BAR ATHLETICS PROGRAM FOR THE PERIOD OF JULY 1, 2006 THROUGH JUNE 30,
2007 IN THE AMOUNT NOT TO EXCEED $30,000.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Costs related to officiating are recovered through fees charged to participants in the athletics
program. Funds for this contract are included in the proposed 2006107 FY budget.
BACKGROUND: The City Council awarded a contract to Inland Roundball Officials on July 1, 2005 in the amount of
$30,000 for youth & adult sports officiating. The current contract expires June 30, 2006.
DISCUSSION: Staff has reviewed the proposal and has evaluated the quality of officiating work performed by officials from
this contractor. Staff recommends that the City Council approve an amendment to contract with Inland Roundball Officials
in the amount not to exceed $30,000 for FY 2006107. Contract amendment is contingent upon approval of FY 06107 Budget
by the City Council.
REVIE D
Bo os
Community Services Director
Attachments: Contract Amendment #1 for 2006107 FY
Proposal from Jason Logan, owner of Inland Roundball Officials
AMENDMENT #1 TO SPORTS OFFICIALS SERVICE AGREEMENT
THIS AMENDMENT #1 TO INLAND ROUNDBALL OFFICIALS SERVICE AGREEMENT is made this 20th day of
June, 2006 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("City") and
INLAND ROUNDBALL OFFICIALS, ("Contractor"),
Recitals:
a. CONTRACTOR entered into a 12 month AGREEMENT with CITY effective JULY 1, 2005 ("the
AGREEMENT') for officiating services for the athletics program for the term of July 1, 2005 through June
30, 2006 for an amount not to exceed $30,000.
b. Parties desire to amend the AGREEMENT to extend the term for an additional 12 months for an amount
not to exceed $30,000.
Now, therefore, the parties agree to amend the! AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT from July 1,
2006 through June 30, 2007,
Section 2 -- Contract price of AGREEMENT provided in Section 3 shall be an amount not to exceed $30,000.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #1 TO AGREEMENT on the date and year
first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Carol Herrera
Title: Mayor
APPROVED TO FORM
City Attorney
INLAND ROUNDBALL OFFICIALS
Contractor
Signed
Title
City Clerk
Agenda #
Meeting Date: 6/20/06
CITY COUNCIL � AGENDA REPORT
r'
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVAL OF AMENDMENT #3 TO AGREEMENT WITH TENNIS ANYONE TO
EXTEND THE TERM TO JULY 1, 2006 THROUGH JUNE 30, 2007 IN THE
AMOUNT OF $50,000.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Funds to pay For this contract come from revenue collected from participants
who take tennis instruction classes in -the City's Recreation Program. Total estimated revenue for the
2006/2007 Fiscal Year from tennis instruction is $75,000. From this amount, $50,000 is paid to the
contractor and $25,000 is retained by the City to help off -set the administrative and marketing costs
related to the operation of the Recreation Classes program.
BACKGROUND: The City Council awarded a contract to Tennis Anyone on June 18, 2002 to
provide tennis classes in Diamond Bar for the period of July 1, 2002 through June 30, 2003 in the
amount of $45,000. Section 2 of the contract allows the City Council to extend the contract on an
annual basis if doing so is deemed to be in the best interest of the City. The City Council
subsequently approved amendments #1 and #2 extending the contract through June 30, 2006 and
increasing the amount to $50,000 annually. Staff is now seeking City Council approval to extend the
contract for the period of July 1, 2006 through June 30, 2007 in the amount of $50,000.
DISCUSSION: City Recreation staff estimates a total of 800 participants will take lessons from
Tennis Anyone during the 2006/2007 Fiscal Year. Over the years that Tennis Anyone has serviced
this contract, the tennis program has grown to be the largest class offered in the Recreation Class
program. Tennis Anyone has consistently provided quality tennis instruction to Diamond Bar residents
of all ages. This contract amendment is contingent upon adoption of the 2006107 FY budget by the
City Council.
ATTACHMENT: Amendment #3 to Tennis Instruction Service Agreement
PREPARED BY: Christy Murphey
Recreation Specialist
RtErD
B R s4
Community Services Director
AMENDMENT #3 TO TENNIS INSTRUCTION SERVICE AGREEMENT
THIS AMENDMENT #3 TO TENNIS INSTRUCTION SERVICE AGREEMENT is made this 20th day of
June, 2006 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California
("CITY") and TENNIS ANYONE (CONTRACTOR).
Recitals:
a. CONTRACTOR entered into a 12 month AGREEMENT with CITY effective JULY 1, 2002
("the AGREEMENT") for recreational tennis instruction.
b. Parties agreed to Amendment 91 extending the term from July 1, 2003 through June 30, 2004.
Parties agreed to Amendment #2 extending the term from July 1, 2004 through June 30, 2006
and to increase the total payment amount to the Contractor in an amount not to exceed $50,000
annually.
d. Parties desire to amend the AGREEMENT to extend the term for an additional 12 months in an
amount not to exceed $50,000.
Now, therefore, the parties agree to amend. the AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT
from July 1, 2006 through June 30, 2007.
Section 2 — Compensation to the Contractor in Section 3 of the AGREEMENT is revised to an amount
not to exceed $50,000.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #3 TO AGREEMENT on the
date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
TENNIS ANYONE
Contractor
Signed Signed
Carol Herrera
Mayor
Title
APPROVED TO FORM:
City Attorney
City Clerk
CITY COUNCIL
Agenda # 6 . s�
Meeting Date: 06/20/06
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVAL OF AMENDMENT #2 TO CONTRACT WITH WEST COAST ARBORISTS
FOR CITY-WIDE TREE MAINTENANCE AND WATERING SERVICES IN THE CITY
OF DIAMOND BAR FOR THE 2006107 FISCAL YEAR IN THE AMOUNT NOT TO
EXCEED $230,000, INCLUDING A 4.7% C.P.I. UNIT PRICE INCREASE, AND AN
INCREASE TO THE FREQUENCY OF THE TRIMMING PROGRAM TO TRIM ALL
TREES IN DIAMOND BAR DURING A THREE YEAR CYCLE INSTEAD OF A FIVE
YEAR CYCLE.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Approval of this contract amendment will authorize staff to expend up to
$230,000 for City -Wide Tree Maintenance and Watering Services during
the 2006101' fiscal year. Funds are included in the proposed 2006107 FY
budget.
BACKGROUND: On July 5, 2005, the City Council awarded a contract to West Coast Arborists for
city-wide tree maintenance services in the amount of $150,000 for the 2005106 fiscal year. On
February 7, 2006, the City Council increased the budget appropriation for Tree Maintenance Services
to $235,125.
DISCUSSION: The Tree Maintenance Services contract includes the following services in Diamond
Bar: tree -trimming, tree planting, tree and stump removal, emergency work and watering of trees
along the major arterials not serviced by automatic irrigation systems. Contract also provides an
automatic up -date to the computerized tree inventory as services are performed. Services are
provided in the following areas of the City: along the major boulevards, medians and parkways,
residential neighborhoods, lighting and landscape maintenance districts and City Parks. West Coast
Arborists has provided tree maintenance services in Diamond Bar for the past 17 years and staff
believes they have done an excellent job. The contract is for one year and it contains a renewal
clause that allows for four one-year extensions.
Contract amendment is contingent upon approval of FY 06107 Budget by the City Council.
Amendment includes a three (3) year tree trim cycle to replace the five (5) year cycle.
Attachment: Amendment #2 to Tree Maintenance Services Contract for the period of
July 1, 2006 — June 30, 2007
Proposed Price Schedule for July 1, 2006 -- June 30, 2007 FY
PREPARED,."D REVIEWED BY:
Community Services Director
AMENDMENT #2 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT is made this 20th day of June, 2006 by and between the CITY OF
DIAMOND BAR, a municipal corporation of the State of California ("CITY") and WESTCOAST
ARBORISTS, INC, ("CONTRACTOR")
Recitals:
a. CITY awarded a contract to CONTRACTOR for City-wide Tree Maintenance Services
on July 5, 2005 in the amount of $150,000 for the period of July 1, 2005 — June 30,
2006.
b. Amendment #1 was approved on February 21, 2006 to increase tree maintenance
services to the amount of $235,125.
C, Parties desire to amend the contract to extend the term from July 1, 2006 through June
30, 2007 and to amend the contract price to an amount not to exceed $230,000 for
06107 FY, which includes a 4.7% C.P.I. increase to the unit prices.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 3 is amended to extend the term
from July 1, 2006 through June 30, 2007.
Section 2 — Contract price of AGREEMENT provided in Section 11 is amended to a not to
exceed amount of $230,000 for the 06107 FY, which includes a 4.7% CPI increase to the unit
prices.
Except as provided above, the AGREE=MENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #2 TO CONTRACT
AGREEMENT on the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Carol Herrera
Title: Mayor
APPROVED TO FORM
City Attorney
WESTCOAST ARBORISTS, INC.
Contractor
Signed
Title
City Clerk
Agenda #__E_LLW
Meeting Date: 06/20/06
CITY COUNCIL �
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AMENDMENT #5 TO CONTRACT WITH EXCEL LANDSCAPE FOR LANDSCAPE
MAINTENANCE SERVICES AT FOURTEEN (14) LOCATIONS W LLAD #38 AND
LLAD #41 FOR THE 2006107 FiSCAL YEAR IN THE AMOUNT OF $44,000;
INCLUDES CPI INCREASE OF 3.5% AND A CONTINGENCY AMOUNT OF $5,000
FOR AS -NEEDED WORK.
Recommendation: Approve.
Financial impact: Funds for this contract are included in the proposed 2006107 FY budget.
Background: On July 1, 2002, the City Council awarded a contract to Excel Landscape for landscape
maintenance services at nine (9) specific locations in Diamond Bar for an amount not to exceed
$24,000 for the 2002103 fiscal year. During the next three years,
the contract term was emaintenance service locations were added. The most recent contract extension as for thedtermand
of
July 1, 2005 through June 30, 2006 and five (5) maintenance locations were added, bringing the total
to 14, for a contract amount of $37,884„ Parties desire to extend the contract for another year and to
add a 3.5% C.P.I. increase. Section 14- of the agreement authorizes the City Council to extend the
term of the agreement and to provide an increase up to the annual C.P.I. amount. The annual C.P.I.
amount was 4.7% for the period ending April 30, 2006.
Discussion: Staff is seeking to extend the contract with Excel Landscape for the period if July 1,
2006 through June 30, 2007 for a contract amount of $44,100, which includes a 3.5% C.P.1. increase.
Staff is also seeking a $5,000 contingency for a total authorization amount not to exceed $49,060.
The fourteen (14) specific areas included in this contract that are maintained by Excel Landscape in
LLAD #38 and LLAD #41 are:
LLAD #38
1. Median on Golden Prados south of Golden Springs.
2. Parkway on north side of Golden Springs between Platina and Ei Encino,
3. Parkway on south side of Golden Springs across from Torito Lane.
4. Parkway on south side of Golden Oprings west of Ballena.
5. Parkway on north side of Sunset Crossing between Chaparral and Big Falls.
6. Parkway on northwest corner of Gold Rush and Diamond Bar Blvd.
7. Parkway on southeast corner of Gold Rush and Diamond Bar Blvd.
8. Medians on Tin Drive west of Diamond Bar Blvd.
9. Parkways on both sides of Brea Canyon Road between Pathfinder and southern City Limits.
10. Parkway on west side of Diamond Bar Blvd. between Mountain Laurel and Maple Hill.
10. Parkway on west side of Diamond Bar Blvd. between Mountain Laurel and Maple Hill.
11. Parkway on north side of Pathfinder at Evergreen Springs.
12. Parkway on east side of Brea Canyon Road at Gerndal.
13. Parkway on south side of Golden Springs at Adel.
LLAD #41
14. Parkway along Brea Canyon Cut-off between Fallowfield and west City Limits.
Contract amendment is contingent upon approval of FY 06107 Budget by the City Council.
Attachments: Amendment #5 dated June 20, 2006
PRE R A D REVIEWED BY.
r
r �
B b' ose
Community Services Director
AMENDMENT #5 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT is made this 20th day of June, 2006 by and between the CITY OF DIAMOND BAR, a
municipal corporation of the State of California ("CITY") and EXCEL LANDSCAPE, ("CONTRACTOR")
Recitals:
a• EXCEL LANDSCAPE entered into a 12 month AGREEMENT with CITY effective July 1, 2002 ("the
AGREEMENT") for Landscape Maintenance at locations listed in Exhibit A.
b• Amendment #1 was approved on September 2, 2003 to extend the contract term for the period of
July 1, 2003 through June 30, 2004 at the original contract price.
C. Amendment #2 was approved on July 6, 2004 to extend the contract term for the period of
July 1, 2004 through June 30, 2005, and included a 3.7% C.P.I. increase.
Amendment #3 was approved on June 21, 2006 to extend the contract term for the period of
July 1, 2005 through June 30, 2006 at the same contract price as the 04105 FY.
Amendment #4 was approved on December 6, 2005 to add five (5) work locations, as stated in
Exhibit A.
Parties desire to amend the AGREEMENT to extend the term for the period of July 1, 2006 through
June 30, 2007, and include a 3,5% C.P.I. increase.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 3 is amended to extend the term from July 1, 2006
through June 30, 2007•
Section 2 — Contract price of AGREEMENT provided in Section 11 is amended to a not to exceed amount of
$44,060.88 for the 06107 FY, which includes a 3.5% CPI increase.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #5 TO AGREEMENT on the date and year
first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Carol Herrera
Title: Mayor
APPROVED TO FORM:
City Attorney
EXCEL LANDSCAPE
Contractor
Signed
Title
City Clerk
Agenda # 6.9
Meeting Date: 06/20/06
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager-LL�t
TITLE: APPROVAL OF CONTRACT AMENDMENT #8 WITH DAVID EVANS AND
ASSOCIATES, INC FOR $19,650 l"O PROVIDE DESIGN SERVICES FOR BATTING CAGES AT
PETERSON AND PANTERA PARK.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: The total cost of Amendment #8 is $19,650. These funds have been
included in the proposed 06107 FY budget utilizing Park Development Funds. The project will
provide two batting cages at both Peterson and Pantera Parks for the youth baseball and girls
softball organizations and other residents of Diamond Bar. These batting cages will help
maximize the use of the limited ball field space found in the City of Diamond Bar.
BACKGROUND: In early 2004, City Council, city staff, and local sports organizations met
several times to discuss the needs of the various sports organizations and to create ideas which
would increase participation on the (limited fields within the City. While additional park space was
not found, the task force did realize the need for precise scheduling and maximizing use of field
space. As time has progressed, fields have become even more coveted by the growing local and
traveling sports organizations. The Parks and Recreation Commission recommended research
into batting cages to allow fields to be used for other activities, rather than batting practice. This
would allow youth baseball and softball players to maximize their limited time on City fields.
After visiting Peterson and Pantera (Parks with Landscape Architect Jeff Scott from David Evans
and Associates, Inc., it was determined Diamond Bar has two excellent locations to construct
quality batting cages. Based on batting cages designed for the City of Bell, Mr. Scott believes he
can design batting cages to meet the needs of residents from both an aesthetically pleasing and
athletically productive perspective.
DISCUSSION: Jeff Scott from David Evans and Associates, Inc. has proposed to provide
consulting and design services for batting cages at Peterson and Pantera Parks for $19,650. His
services will include: project area base sheets, preliminary design, construction/site plan,
demolition/grading/drainage plan, electrical engineering, construction cost estimate, and project
specifications.
To complete the construction of these projects during the next fiscal year, City staff will require
the assistance of David Evans and Associates to manage the project. Services related to
managing and expediting the construction of these two projects will total no more than $19,650.
The contract amendment will also extend the term of the contract for 10 '/z months, until
December 31, 2007; and allow an additional one year term if deemed to be in the best interest of
the City by the City Council.
Contract amendment is contingent upon approval of FY 06107 Budget by the City Council.
ATTACHMENTS:
1) Amendment #8 to Agreement dated June 20, 2006.
2) DEA Proposal to Provide Landscape Architectural Services dated May 23, 2006.
3) DEA Consulting Services Agreement dated February 5, 2002.
PREPARED BY:
Ryan Wright
Recreation Supervisor fl
REVIE7 BY:
E10,115,140se
Director of Community Services
AMENDMENT #8 TO AGREEMENT
THIS AMENDMENT #8 TO AGREEMENT is made this 20th day of June 2006, by and between the
CITY OF DIAMOND BAR, a municipal corporation ("City") and DAVID EVANS AND ASSOCIATES,
INC. ("CONSULTANT").
Recitals:
a. CONSULTANT entered into an agreement with CITY on February 5, 2002 (the
"AGREEMENT") in the amount not to exceed $25,000 for as -needed Landscape Architect
Services for the term of February 5, 2002 through February 5, 2005.
b. Additional Landscape Architect services were added to the AGREEMENT per Amendments
#1 through #7 and extended the term through February 5, 2007, and increased the contract to
an amount not to exceed. $297,026.
Parties desire to amend the AGREEMENT to add the design of batting cages at Peterson and
Pantera Parks to the scope of services for an amount not to exceed $19,650 and to extend the
term through December 31, 2007.
d. Consultant represents that it is fully qualified to perform such consulting services by virtue
of its experience and the training, education and expertise of its principals and employees.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Section 2 of the AGREEMENT is amended to read:
Term of Agreement. This contract shall take effect February 5, 2002, and shall continue
until December 31, 2007, with the possibility of one (1) additional annual renewal, unless earlier
terminated pursuant to the provisions herein.
Section 2 -- Attachment "B" to the AGREEMENT is amended by adding thereto the following
additional landscape architect services:
Landscape Architectural Services for the design of batting cages at Peterson and Pantera
Parks as described in proposal dated May 23, 2006.
Section 3 of the AGREEMENT is amended to add compensation in the amount of
$19,650 for a total authorization not to exceed $316,676.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #8 TO AGREEMENT on
the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Carol Herrera
Mayor
APPROVED TO FORM
City Attorney
DAVID EVANS AND ASSOCIATES, INC.
Consultant
Signed
Title
City Clerk
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of February 5,-2002, by and between the City of
Diamond Bar, a municipal corporation ("City") and David Evans and Associates, Inc.,
("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent
contractor to provide "As Needed" landscape architectural review consulting services to
City as set forth in Exhibit "A", the City's Request for Proposals, dated. October 24,
2001.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
I. ' Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B", the Consultant's
Response, dated November 19, 2001, to the City's Request for Proposal.
B. Level of Services/Time of Performance. The level of' and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect February 5, 2002,
and shall continue until February 5, 2005, with the possibility of two (2) additional annual
renewals, unless earlier terminated pursuant to the provisions herein.
3. Compensation, City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "B." Payment will be made only after submission of proper invoices
in the form specified by City. Total payment to Consultant pursuant to this Agreement
shall not exceed TWENTY FIVE THOUSAND DOLLARS ($25,000.00).
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: City Manager Consultant: David Evans and
City of Diamond Bar - Assoicates, Inc.
21825 E. Copley Drive 800 N. Haven Ave.,
Diamond Bar, CA 91765-4177 Suite 300
Ontario, CA 91764
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City:
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from -Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
B. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person,firm,
entity, corporation, political subdivision or other organization arising out of the�a�s1,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the
Agreement as a Consultant, then all obligations, liabilities, covenants and conditions
under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insureds on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy (ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage
shall not be non -renewed, canceled, reduced, or otherwise modified (except through the
addition of additional insureds to the policy) by the insurance carrier without the
insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant
agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant
pursuant to the terms of this Agreement; shall be issued by an insurance company
which is admitted to do business in the State of California or which is approved in
writing by the City; and shall be placed with a current A.M. Best's rating of no less that A
V1 1.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less than one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive, the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. f=urthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
' monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination- City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement .".,r the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
"City"
ATTEST:
CITY OF DIAMOND BAR
By
Lynda Burgess; City Clerk
Approved as to form:
Bv , --
City Attorney
"CONSULTANT"
pavi d Evans j A ssci[.i.�-4,cs) (Mc.
Its: cP rg-5-i-de m-,+-
CITY COUNCIL
Agenda # _
Meeting Date:
6.10
June 20, 2006
AGENDA REPORT
TO: Honorable Mayor and Members of e City Council
VIA: Linda C. Lowry, City ManagQ tG
TITLE: APPROVAL OF RESOLUTION 2006 -XX PROVIDING FOR THE TRANSFER OF
CONTROL OF THE CITY'S CABLE TELEVISION FRANCHISE FROM ADELPHIA
COMMUNICATIONS TO COMCAST CORPORATION, WHO WILL THEN TRANSFER
CONTROL OF THE FRANCHISE TO TIME WARNER CABLE AND ACCEPTANCE OF
A SETTLEMENT AGREEMENT FROM ADELPHIA COMMUNICATIONS IN THE
AMOUNT OF $75,000 FOR OUTSTANDING FRANCHISE FEE UNDERPAYMENTS,
OTHER AUDIT AND TRANSFER RELATED COSTS, AND FRANCHISE NON-
COMPLIANCE.
RECOMMENDATIONS:
It is recommended the Council accept the settlement agreement offered by Adelphia Communications
(Adelphia) and approve the transfer of the City's cable television franchise agreement from Adelphia
to Comcast Corporation (Comcast), who will subsequently transfer control to Time Warner Cable
(Time Warner).
FISCAL IMPACT:
To settle past outstanding franchise fee debts, cover costs incurred by the City to conduct franchise
fee audits and manage the transfer of the franchise, and settle issues of franchise non-compliance,
Adelphia will pay the City a sum of $75,000. If the settlement and transfer is approved by the City
Council, Time Warner, the eventual new franchisee, will be subject to all terms and conditions of the
current franchise agreement, and is not relieved of any fiscal or performance requirements going
forward.
BACKGROUND 1 DISCUSSION:
Adelphia, the City's current cable franchise holder, is currently in Chapter 11 bankruptcy proceedings.
As part of these proceedings, Adelphia entered into an Asset Purchase Agreement with Comcast in
which Comcast would acquire Adelphia's interest in the City's franchise. Then, pursuant to an
exchange agreement between Comcast and Time Warner, Comcast will transfer control of the City's
franchise to Time Warner. Essentially, upon approval of the transfer by the City, Time Warner would
become the City's cable television provider.
On July 25, 2005, the City received a FCC Form 394 from Time Warner, requesting the City approve
the transfer of the franchise. After reviewing the Form 394 materials, and with the knowledge of
Adelphia's bankruptcy proceedings in mind, the City used the services of Communications Support
Group, Inc. to conduct franchise fee and performance audits of Adelphia to ensure that all
requirements of the franchise had been met. The audits found a significant amount of underpaid
franchise fees owed the City as well as serious issues of non-compliance to the terms of the
franchise. Terms of the franchise violated by Adelphia over an extended period of time included a
failure to meet minimum call center customer service levels and a lack of production studio facilities in
Diamond Bar. To ensure residents were protected, and the City's concerns addressed, these issues
required resolution or settlement before the transfer could be recommended for approval.
After months of negotiation to resolve the issues, and several extensions of the transfer deadline,
Adelphia failed to provide a settlement offer of any kind. On February 22, 2006, per the authority
given by the City Council in Resolution No. 2005-49, the City Manager denied the transfer of the
franchise without prejudice.
Following the denial of the transfer, and after discussion between legal teams, negotiations
commenced once again. On May 25, 2006, Adelphia and the City agreed to a settlement of $75,000,
which covers unpaid franchise fees and related penalties as well as audit and transfer related
consultant costs. Again, the settlement agreement does not relieve the new franchisee of any
responsibilities as provided in the franchise agreement going forward.
With the past violations of the franchise settled and the franchise fees repaid in the settlement
agreement, the City must now pass the attached resolution consenting to the transfer the franchise.
The resolution and settlement agreement have been reviewed and approved by Assistant City
Attorney Brad Wohlenberg, who has served as the City's cable legal expert throughout the process.
Upon transfer, staff will continue to monitor the performance of the franchisee to ensure all obligations
are fulfilled as outlined in the franchise, which is scheduled to expire in September, 2007. In the
months prior to the expiration date, staff will begin the franchise renegotiation and renewal process
with Time Warner and address any matters that require attention.
Prepared by:
Ryan clean, Senior Management Analyst
Attachments:
Reviewed By:
Dave Doyle, Assis t City Manager
1 • RESOLUTION 2006 -XX, PROVIDING FOR THE TRANSFER OF CONTROL OF THE
CITY'S CABLE TELEVISION FRANCHISE FROM CENTURY -TCI CALIFORNIA L.P.,
AN ENTITY PRESENTLY CONTROLLED BY ADELPHIA COMMUNICATIONS TO
COMCAST CORPORATION, WHO WILL THEN TRANSFER CONTROL OF THE
FRANCHISE TO TIME WARNER CABLE
2. SETTLEMENT AGREEMENT BETWEEN THE CITY OF DIAMOND BAR AND
ADELPHIA COMMUNICATIONS IN THE AMOUNT OF $75,000 FOR OUTSTANDING
FRANCHISE FEE UNDERPAYMENTS, OTHER AUDIT AND TRANSFER RELATED
COSTS, AND FRANCHISE: NON-COMPLIANCE.
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY OF DIAMOND BAR, PROVIDING FOR THE TRANSFER OF
CONTROL OF THE CITY'S CABLE TELEVISION FRANCHISE FROM ADELPHIA
COMMUNICATIONS TO COMCAST CORPORATION, WHO WILL THEN TRANSFER CONTROL
OF THE FRANCHISE TO TIME WARNER CABLE
WHEREAS, the City of Diamond Bar ('Franchising Authority") has granted a cable television
franchise (the "Franchise") to Century -TCI California, L.P., an entity (the "Franchisee") presently
controlled by Adelphia Communications Corporation, which is currently in Chapter 11 bankruptcy
proceedings;
WHEREAS, pursuant to an Asset Purchase Agreement dated April 20, 2005 between Adelphia and
Comcast Corporation ("Comcast"), an indirect wholly-owned subsidiary of Comcast will acquire
Adelphia's interest in the Franchisee (the "Adelphia Transaction");
WHEREAS, pursuant to an Exchange Agreement between Time Warner Cable Inc. ("Time Warner
Cable") and Comcast dated April 20, 2005, Comcast is to cause the Franchisee to assign the
Franchise to CAC Exchange I, LLC (the "New Franchisee") and the New Franchisee will become an
indirect subsidiary of, and will do business as, Time Warner Cable (the "Exchange"); and
WHEREAS, through the Adelphia Transaction and the Exchange (collectively, the "Transaction"), the
Franchise will be removed from Adelphia's bankruptcy proceeding, and control of the Franchise and
operation of the cable system assigned to the New Franchisee;
WHEREAS, Franchisee and Time Wanner Cable have submitted to the City an FCC Forms 394
regarding the Adelphia Transaction and the Exchange;
WHEREAS, the Franchising Authority has concluded the Adelphia Transaction and the Exchange will
result in a change of control of the Franchisee;
WHEREAS, the Franchising Authority delegated the authority to deny without prejudice the Adelphia
Transaction and Exchange to the City Manager pursuant to Resolution No. 2005-49;
WHEREAS, by way of letter dated February 22, 2006, the City Manager denied without prejudice the
Adelphia Transaction and the Exchange;
WHEREAS, the Franchising Authority has determined that it will now consent to the Adelphia
Transaction and Exchange in accordance with the provisions of this Transfer Resolution
WHEREAS, the Franchising Authority has identified certain past compliance issues and Franchisee
has indicated it willingness to resolve these issues and therefore, Franchisee and Franchising
Authority have entered into a separate Settlement and Mutual Release Agreement dated as of June
20, 2006 (the "Settlement Agreement"); and
NOW, THEREFORE, BE 1T RESOLVED that the City Council of the City of Diamond Bar does hereby
determine and find as follows:
To the extent required under the terms of the Franchise and applicable law, the
Franchising Authority hereby authorizes and consents to the Adelphia Transaction and
the Exchange.
2. From and after the close of the Exchange, the New Franchisee shall assume and be
responsible for all obligations under the Franchise.
3. The authorizations and consents granted herein shall be effective upon the closing of
the Transaction. Notwithstanding the foregoing, if the Transaction should not close by
5:00 p.m. Pacific Standard Time on December 31, 2006, then the Franchising
Authority's authorization and consent shall lapse and expire as to any such transaction
that has not closed by such time.
4. This authorization and consent is conditioned upon (a) payment of the amount due
under the Settlement Agreement in accordance with the terms thereof and (b) the
parties to the Adelphia Transaction and the Exchange, and any other reviewers of the
Adelphia Transaction and the Exchange (for example, the Federal Communications
Commission) approving the Adelphia Transaction and the Exchange in a form not
materially different from the form reviewed, authorized and consented to by the
Franchising Authority.
5. Nothing in this Resolution shall be considered or construed to limit the Franchising
Authority's right to regulate or charge a fee upon the New Franchisee related to the
cable or non -cable services provided by the New Franchisee, so long as the regulation
or fee complies with applicable federal, state, and local law.
6. The Franchising Authority hereby gives the New Franchisee notice that the Transaction
may create taxable possessory interests upon which Franchisee may be liable for
certain property taxes. New Franchisee shall acknowledge that it has received actual
notice as provided by California Revenue and Taxation Code section 107.6.
7. Within thirty (30) days of consummation of the Exchange, the New Franchisee shall
execute and return to the Franchising Authority an acceptance of this Resolution in a
form substantially similar to the form attached to this Resolution.
8. Failure of the Franchisee !:o comply with any condition of this Resolution shall render
this Resolution subject to rescission, in which case Franchisee's request for a change of
control shall be considered denied. Prior to any such rescission, Franchisee shall be
provided reasonable notice and opportunity to cure any alleged failure to comply with
any condition of this Resolution.
9. Nothing in this Resolution shall be considered or construed to grant the Franchising
Authority's consent that may be required under the Franchise for any future change of
control, transfer, or any other transaction, including any transfer of the Franchise to any
subsidiary or affiliate of the Franchisee, the New Franchisee, or their corporate
parent(s). The Franchising Authority expressly reserves all of its rights regarding any
future transactions.
PASSED, APPROVED, AND ADOPTED THIS 20th DAY OF JUNE, 2006.
Carol Herrera, Mayor
1, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, tadopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on 20 day of June, 2006, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT. COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
ACCEPTANCE OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
PROVIDING FOR TRANSFER OF CONTROL OF A CABLE TELEVISION FRANCHISE
CAC Exchange I, LLC, an indirect subsidiary of, and doing business as, Time Warner Cable, hereby
accepts and agrees to comply with all terms, and each of them, of Resolution No. of the City
Council of the City of Diamond Bar entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR PROVIDING FOR TRANSFER OF CONTROL OF A CABLE
TELEVISION FRANCHISE
CAC Exchange I, LLC, d.b.a. Time Warner Cable, warrants and represents that this Acceptance is
executed by a person legally authorized to act on its behalf, and that this Acceptance is a legally
binding obligation.
Dated.
CAC Exchange I, LLC, d.b.a. Time Warner Cable
AM
Title:
SETTLEMENT AND RELEASE AGREEMENT
This Settlement and Release is entered into as of this 20'x' day of June, 2006, by and between the
City of Diamond Bar ("City") , and Century -TCT California, L.P,, a Delaware limited partnership
(together, with its affiliated debtors and debtors in possession, the "Debtors").
WHEREAS, the City and Debtors executed a franchise agreement on May 6, 1997 (the
"Franchise Agreement");
WHEREAS, the City has reviewed Debtors' compliance with its commitments under the
Franchise Agreement (the "Compliance Review"). The Compliance Review identified certain
areas of alleged non-compliance;
WHEREAS, Debtors served a Notice of Proposed Retention, Assumption and/or Assignment of
Agreements and Proposed Cure Amounts on the City on December 15, 2005 (the "Cure Notice")
and the City filed its objection to such notice on May 4, 2006 (the "Objection");
WHEREAS, the City and the Debtors have agreed to resolve this matter and the Debtors believe
that this Settlement and Release Agreement (the "Agreement") is fair, equitable and in the best
interests of the Debtors' estates;
NOW, THEREFORE, in consideration of the foregoing, the parties mutually agree as follows:
I. The Debtors agree to pay the City the amount of Seventy -Five Thousand Dollars
($75,000,00) (the "Settlement Amount"), within thirty (30) days of the later of (a) approval
of this Agreement by the Bankruptcy Court, as further described in paragraph 7 below, (b)
Debtors' receipt of a fully executed Agreement, or (c) final approval of the Transfer by the
City Council pursuant to a Resolution substantially similar to the Resolution attached to this
Agreement.
2, The City acknowledges that the Franchise Agreement is valid and shall remain in force and
effect through March 13, 2007.
3. In consideration of the above, the City waives and releases any and all claims (as such term is
defined in 1 i U.S.C. § 10I(5)) against the Debtors, their successors, affiliates, directors,
officers, employees, attorneys, agents, representatives, and sureties from any claims or
charges which arose prior to the execution of this Agreement, including but not limited to,
claims arising from any and all alleged or actual breaches of the Franchise Agreement, or
claims identified in the Compliance Review or the Objection. Upon payment of the
Settlement Amount, the Objection shall be deemed withdrawn and the Cure Notice shall be
deemed amended to reflect a cure amount of $0.00.
4. The City and the Debtors agree that nothing herein shall be deemed to be an admission of
liability with respect to this matter.
5. The City and the Debtors represent and warrant to each other that each has the legal right,
power and authority to enter into this Agreement and to perform its obligations hereunder.
Each of the parties to this Agreement acknowledges and agrees that the releases contained in
this Agreement are special releases and that §1542 of the Civil Code of the State of
California is not applicable. if and to the extent it should be determined that the releases
contained in this Agreement are not special releases, contrary to the parties' acknowledged
intention and agreement, each party specifically waives the benefit of the provisions of § 1542
of the Civil Code of the State of California, which provides as follows:
A GENERAL RELEASE .DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR
DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF
EXECUTING THE RELEASE. WHICH IF KNOWN BY fIIM MIDST HAVE
MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR.
This Agreement is subject to and shall be effective upon approval by the Bankruptcy Court
presiding over the Debtors' pending bankruptcy cases. Such approval may be obtained
pursuant to settlement procedures previously approved by the Bankruptcy Court. The
Debtors shall not be obligated to pay the Settlement Amount unless and until the Bankruptcy
Court approves this Agreement. In the event that the Bankruptcy Court does not approve this
Agreement, (a) nothing contained herein shall be deemed to be a waiver of any claims or an
admission of liability by any party hereto; and (b) this Agreement shall be null and void, and
all rights of the parties prior to this Agreement shall be preserved.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representative, have
executed this Agreement.
CITY OF DIAMOND BAR, CALIFORNIA
Name:
Title:
2
CENTURY -TCI CALIFORNIA, :L.P.,
A Delaware limited partnership,
By: Century -TCI California Communications, L.P.,
a Delaware limited partnership,
Its General Partner,
By: Century Exchange, L.L.C,,
a Delaware limited Liability company,
Its General Partner,
By: Century Cable Holding; Corporation,
a New York corporation,
le Member
By:.,
Name:y
Title:
Agenda # 6. 11 (a)
Meeting Date: June 20, 2006
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager ft,A�
TITLE: APPROPRIATE $56,035 FROM PROPOSITION C FUND RESERVE TO
THE CAPITAL IMPROVEMENT PROGRAM BUDGET; APPROVE
PLANS AND SPECIFICATIONS; AWARD CONSTRUCTION
CONTRACT IN THE AMOUNT OF $912,673 TO MACADEE
ELECTRICAL CONSTRUCTION; AND AUTHORIZE A CONTINGENCY
AMOUNT OF $60,000 FOR CONTRACT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $972,673, FOR CONSTRUCTION OF
LEFT -TURN TRAFFIC SIGNALS AT BREA CANYON ROAD/SILVER
BULLET DRIVE, DIAMOND BAR BOULEVARD/SHADOW CANYON
DRIVE, DIAMOND BAR BOULEVARD/MOUNTAIN LAUREL WAY,
DIAMOND BAR BOULEVARDIHIGHLAND VALLEY ROAD, DIAMOND
BAR BOULEVARD/GRAND AVENUE, AND GOLDEN SPRINGS DRIVE
/PROSPECTORS ROAD, AND NEW TRAFFIC SIGNALS
INSTALLATION ON GRAND AVENUE AT CAHILL STREET AND AT
CLEGHORN DRIVE.
RECOMMENDATION:
Appropriate, approve, and award.
FINANCIAL IMPACT:
The recommended traffic signals installations/modifications were approved as part of
the FY 2005-06 Capital Improvement Program (CIP) with $710,000 Prop. C Funds
budgeted. To design the traffic signals at these locations, $39,500 has been
encumbered. As shown in the table, to proceed with the completion of these traffic
signal improvements, an appropriation of $56,035 from the Proposition C Fund Balance
Reserve is recommended. The $56,035 appropriation includes the $55,000
construction management/inspection services recommended for tonight's approval as
well.
Project Costs Breakdown:
Design
Construction
Construction
Total Project
CS]
$1,002,857
Management
Costs
$39,500
'`$671,535
$55,000
$766,035
Prop C Funds Budgeted $710,000
Proposed Additional Fund from Prop C Fund Balance Reserve $_q(1.035
Total Project Funding $766,035
*Refer to Discussion
BACKGROUND/DISCUSSION:
Based on the warrant studies, six (6) intersections were recommended for left -turn
signals and two (2) intersections for full signalization in the 2005-06 CIP budget. The
work to be performed under the project plans and specifications consists of installation
and modification of traffic signals, traffic signal interconnect, signing, striping, median
modifications, wheelchair ramps and other incidental and appurtenant work necessary
for the proper construction of the contemplated improvements.
With an engineer's estimate of $927,000, the City released plans and specifications to
receive bids for construction of the eight (8) traffic signals on April 3, 2006. Bids were
received from six (6) contractors that were publicly opened on May 4, 2006:
Macadee Electrical Construction
$912,673
Dynaelectric
$959,553
CS]
$1,002,857
Republic
$1,037,800
Terno
$1,043,980
Steiney & Co.
$1,205,900
The responsive low bidder is Macadee Electrical Construction. The contractor's license
has been checked with the State of California and the license is active and clear.
At the June 6, 2006 City Council Meeting, the Council directed staff to further study the
intersections of Grand Avenue/Cahill Street and Grand Avenue/Cleghorn Drive and to
move forward with the balance of the traffic signal improvements. Upon completion of
an updated study for these two intersections, estimated to be done in
November/December, 2006, a recommendation will be presented to the City Council for
consideration.
2
With these changes made at the June 6th Council Meeting, Macadee submitted a letter
dated June 14, 2006, to reflect: the latest scope of work. Upon execution of a Contract
Agreement with Macadee, a deductive change order in the amount of $301,138 will be
initiated and followed up. This will reduce the contract amount to $611,535. The
Council approval and award of contract to Macadee is based on the total base bid
amount of $912,673.
The project schedule is tentatively set as follows:
Award Construction
Start Construction
Construction Completion
PREPARED BY.
David G. Liu, Director of Public Works
Attachment: Agreement
June 20, 2006
July 10, 2006
October 20, 2006
Date prepared: June 14, 2006
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date executed
by the Mayor and attested to by the City Clerk, by and between Macadee Electrical
Construction hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar,
California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received,
publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Macadee Electrical
Construction Inc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for traffic signals
installations/modifications of the Brea Canvon Rnad nna Q.ai-6 r% -:..-
1W U
%_:.._
.WQu tarana Kvenue a
and Diamn_—A
nd
agreed: NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the traffic signals
instaIlationslmodifications of the Brea Call ron Road and Silver Bullet Drive. Diamond Rar
�•�..-W arim %ramll aireet Gran[
venue and Diamond Bar Boulevard Grand Avenue and 81e horn Drive andDiamond
Bar Boulevard and Hi hland Valley Road. in the City of Diamond Bar. The work to be
performed in accordance with the plans and specifications, dated April 3. 2006 (The Plans and
Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter
mentioned and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference and made a part hereof with
like force and effect as if set forth in full herein. The Plans and Specifications,
CONTRACTOR'S Pro osal dated April 14, 2006, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to require a complete and
finished piece of work and anything necessary to complete the work properly and in accordance
with the law and lawful governmental regulations shall be performed by the CONTRACTOR
whether set out specifically in the contract or not. Should it be ascertained that any
inconsistency exists between the aforesaid documents and this written agreement, the
provisions of this written agreement shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within One hundred 100
calendar days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages in
the amount of five hundred ($500 00) dollars for each calendar day the work remains
incomplete beyond the expiration of the completion date. City may deduct the amount thereof
from any monies due or that may become due the CONTRACTOR under this agreement.
Progress payments made after the scheduled date of completion shall not constitute a waiver of
liquidated damages.
4. INSURANCE; The CONTRACTOR shall not commence work under this contract
until he has obtained all insurance required hereunder in a company or companies acceptable
to City nor shall the CONTRACTOR allow any subcontractor to commence work on his
subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof
that he has taken out full workers' compensation insurance for all persons
whom he may employ directly or through subcontractors in carrying out
the work specified herein, in accordance with the laws of the State of
California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor
Code, every CONTRACTOR shall secure the payment of compensation
to his employees. The CONTRACTOR, prior to commencing work, shall
sign and file with the City a certification as follows.-
"I
ollows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers'
compensation or to undertake self insurance in accordance with the
provisions of that Code, and I will comply with
such provisions before commencing the performance of work of this
contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following
minimum limits and coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each person; $1,000,000
each accident.
2
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid
documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or
owned by the designated additional insured shall be called upon
to cover a loss under the policy;
4) Contain a clause substantially in the following words:
It is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until
thirty (30) days after receipt by City of a written notice of such
cancellation or reduction of coverage as evidenced by receipt of a
registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional
insureds in the policy of insurance provided for in paragraph b. by
reason of any claim arising out of or connected with the operations
Of CONTRACTOR or any subcontractor in performing the work
provided for herein;
2) Provides it shall not be canceled or altered without thirty (30) days'
written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the notice
of award of the Contract, deliver to the City Manager or his designee the
original policies of insurance required in paragraphs a. and b. hereof, or
deliver to the City Manager or his designee a certificate of the insurance
company, showing the issuance of such insurance, and the additional
insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
Provisions of California Labor Code, (Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the focality in which the public works is performed, and not less
than the general prevailing rate of per diem wages for holiday and overtime work. In that
regard, the Director of the Department of Industrial Relations of the State of California is
required to and has determined such general prevailing rates of per diem wages. Copies of
3
such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of
Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and are available to any
interested party on request. City also shall cause a copy of such determinations to be posted at
the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing
rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any
subcontractor under him.
6• APPRENTICESHIP EMPLOYMENT; In accordance with the provisions of Section
1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the performance
of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works
site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex-officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's
work for all workmen employed in the execution of this contract, and the CONTRACTOR and
any sub-contractor under him shall comply with and be governed by the laws of the State of
California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of
the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00)
for each laborer, workman or mechanic employed in the execution of the contract, by him or any
sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to labor
more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this contract as such
travel and subsistence payments are defined in the applicable collective bargaining agreements
filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY:The City of Diamond Bar and its officers, agents
and employees (" ldemnitees") shall not be answerable or accountable in any manner for any
loss or damage that may happen to the work or any part thereof, or for any of the materials or
other things used or employed in performing the work; or for injury or damage to any person or
persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the
public, or for damage to adjoining or other property from any cause whatsoever arising out of or
4
in connection with the performance of the work. The CONTRACTOR shall be responsible for
any damage or injury to any person or property resulting from defects or obstructions or from
any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection with the
work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or
invitees provided for herein, whether or not there is concurrent passive or active negligence on
the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will
pay all costs and expenses, including attorneys' fees incurred in
connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection with
such work, operations or activities of the CONTRACTOR hereunder, and
the CONTRACTOR agrees to save and hold the Indemnitees harmless
therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other
claims arising out of or in connection with the work, operation or activities
hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all
costs and expenses incurred by Indemnitees in such action or proceeding
together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition has
been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is in
addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any additional
insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising our of or incident to
activities or operations performed by or on behalf of the Indemnitor regardless of any prior,
concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated MML4.2006.
12. TERMINATION: This agreement may be terminated by the City, without cause,
upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days
prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily
incurred prior to the effective date of termination.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the
formalities required by law on the respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No. _ 583925 C-10 Classification
Macadee Electrical Construction
4755 Lanier Road
Chino CA 91710
Date By.
Date
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
CAROL HERRERA, MAYOR
ATTEST:
By:
TOMMYE CRIBBINS, CITY CLERK
Date
n
CONTRACTOR'S Business Phone JF90111119 627-1336
Emergency Phone at which CONTRA can be reached at any time L51 j 453-2734
APPROVED AS TO FORM:
CITY ATTORNEY
Date
7
Agenda # _ 6 _11 (-k—
Meeting Date: June 20 2006
CITY COUNCIL_ _.._...___
, AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVE A CONTRACT AMENDMENT WITH WARREN C. SIECKE
TRANSPORTATION AND TRAFFIC ENGINEERING FOR
CONSTRUCTION INSPECTION SERVICES IN THE AMOUNT OF
$50,000 PLUS A CONTINGENCY AMOUNT OF $5,000 FOR CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $55,000, FOR THE CONSTRUCTION
OF LEFT -TURN TRAFFIC SIGNALS AT BREA CANYON ROAD/SILVER
BULLET DRIVE, DIAMOND BAR BOULEVARD/SHADOW CANYON
DRIVE, DIAMOND BAR BOULEVARD/MOUNTAIN LAUREL WAY,
DIAMOND BAR BOULEVARD/HIGHLAND VALLEY ROAD, DIAMOND
BAR BOULEVARD/GRAND AVENUE, AND GOLDEN SPRINGS DRIVE
/PROSPECTORS ROAD.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT.
The recommended traffic signals installations/modifications were approved as part of
the FY 2005-06 Capital Improvement Program (CIP) with $710,000 Prop. C Funds
budgeted. To design the traffic signals at these locations, $39,500 has been
encumbered. As shown in the table, to proceed with the completion of all the above-
mentioned improvements, an appropriation of $56,035 from the Proposition C Fund
Balance Reserve is recommended. The $56,035 appropriation includes the $55,000
construction management/inspection services recommended for tonight's approval as
well.
Project Costs Breakdown:
Design Construction Construction Tota! Project
$39 500 Mana ement Costs
$671,535 $55,000 $766,035
Prop C Funds Budgeted
Proposed Additional Fund from Prop C Fund Balance Reserve $710,000
Total Project Funding LM,035
$766,035
BACKGROUND/DISCUSSION:
Based on the warrant studies, six (6) intersections were recommended for left -turn
signals and two (2) intersections for full signalization in the 2005-06 CIP budget. The
work to be performed under the project pians and specifications consists of installation
and modification of traffic signals, traffic signal interconnect, signing, striping, median
modifications, wheelchair ramps and other incidental and appurtenant work necessary
for the proper construction of the contemplated improvements.
At tonight's meeting, the City Council will be awarding the construction contract to
Macadee Electrical Construction in the amount of $912,673. Upon execution of a
deductive change order, the contract amount will be $11,535. The updated fee from
Warren C. Siecke reflects approximately 8% of the total contract amount.
PREPARED BY:
David G. Liu, Director of Public'Works Date prepared: June 14, 2006
Attachment: Amendment to the Consulting Services Agreement
2
AMENDMENT NO. 13
TO THE CONSULTING SERVICES AGREEMENT
to this 20tH
This Amendment No. 13 to the Agreement is made and entered in
day of June, 2006, between the CITY OF DIAMOND BAR, a Municipal Corporation
TRANSPORTATION ENGINEERING (hereinafter referred to as
(hereinafter referred to as "CITY") and WARREN C. SIECKE TRAFFIC &
"CONSULTANT").
A. RECD
(i) The CITY has heretofore entered into an Agreement, with
Consultant to provide Professional Traffic Engineering Services, which the Agreement
was dated October 16, 2001.
(ii) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to provide construction administration
and inspection services for the Traffic Signals Modifications at Brea Canyon Road and
Silver Bullet Drive, Diamond Bar Boulevard and Shadow Canyon Drive, Diamond Bar
Boulevard and Mountain Laurel Way, Golden Springs Drive and Prospectors Road,
Grand Avenue and Diamond Bar Boulevard, and Diamond Bar Boulevard and Highland
Valley Road.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Sect: Section 1.A. Scope of Services of the Agreement is hereby
amended to read as follows:
e of Services. The
services to be performed by Consul ant are as described r n Exhibit "and Ae dof the
ated specific
2006, for construction administration and inspection services for the J
TrafficSigna s�
Installations/Modifications at Brea Canyon Road and Silver Bullet Drive, Diamond Bar
Boulevard and Shadow Canyon Drive, Diamond Bar Boulevard and Mountain Laurel
Way, Golden Springs Drive and Prospectors Road, Grand Avenue and Diamond Bar
Boulevard, and Diamond Bar Boulevard and Highland Valley Road."
follows: Sect: Section 3 of the Agreement is hereby amended to read as
"Compensation. City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in compliance with the
schedule set forth in Exhibit "A',. Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed Fifty thousand ($50,000.00) dollars."
Sect: Each party to this Amendment No. 13 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 13 shall be valid and
binding. Any modification of this Amendment No. 13 shall be effective only if it is in
writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement No. 13 as of the day and year first set forth above:
APPROVED AS TO FORM:
City Attorney
ATTEST:
Tommye Crib bin ,, City Clerk
CONSULTANT:
WARREN C. SIE CKE TRAFFIC 8r
TRA NSPOR TA TION ENGINEERING
Warren C, Siecke, P.E.
CITY OF DIAMOND BAR
Linda C. Lowry, City Manager
2
TRANSPORTATION AND TRAFFIC ENGINEERING
June 14, 2006
Mr. David Liu, P. E.
Director of Public Works
City of Diamond Bar
21825 East Copley Drive
Diamond Bar, CA 91765-4177
SUBJECT: Traffic Signal Construction Observation
Brea Canyon Road and Silver Bullet Drive - Modification
Diamond Bar Boulevard and Shadow Canyon Drive - Modification
Diamond Bar Boulevard and Mountain Laurel Way - Modification
Golden Springs Drive and Prospectors Road - Modification
Grand Avenue and Diamond Bar Boulevard - Modification
Diamond Bar Boulevard and Highland Valley Road — Modification
Grand Avenue, Diamond Bar Boulevard to Summitridge Drive - Interconnect
Diamond Bar Boulevard, SR 57 NB On Ramp to Highland Valley Road - Interconnect
I am pleased to submit this proposal to provide construction observation servces for traffic signal
work at the subject locations. i
Mr. John Huie will be assigned as the observer. Mr. Huie is thoroughlyi
familiar with traffic signal
five years experience in the feld. He has gained knowledge of city
construction based on his twenty -
procedures and preferences through his inspection of the last several signal projects in the City.
Our fee will be computed on a time and material basis using the category two rates in our current
traffic engineering services agreement. The estimated fee is $50,000.00. We will not exceed the total
without your prior approval. However, we reserve the right to request additional compensation if the
contractor proves to be extremely difficult to work with or unexpected construction problems are
encountered.
If you need additional information, please call me.
Sincerely,
Warren C. Siecke, P. E.
Dbar krnprop various locations
20142 CANYON DRIVE, YORBA LINDA, L.A. 92886- 6058 (714) 970-6247 FAX (714) 779-1644
Agenda #2
Meeting Date: June 20 2006
CITY COUNCIL
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Extension of Consulting Services Agreement with Gary L. Neely for Governmental
Affairs Consulting Services for 24 months and totaling $38,880.
RECOMMENDATION:
It is recommended that the City Council approve the amendment.
FISCAL IMPACT:
The proposed 24 month agreement extension will be expensed to the FY 2006-2007 and FY 2007-
2008 Planning Division — Professional Services appropriation.
BACKGROUND:
Mr. Neely is under contract with the City to provide governmental affairs consulting services. The
current contract is scheduled to expire on June 30, 2006, unless extended. This report proposes that
the contract for services be extended to June 30, 2008, with the current retainer of $1,620 per month.
The City Manager and City Council determine the nature and scope of the specific services
performed by this Consultant. Assigned tasks have focused upon providing advice and consulting
services to Diamond Bar City Council Members and Staff regarding the City of Industry ownership of
properties within the City and Sphere of Influence, matters related to the Tres Hermanos
Conservation Authority, area conservancies such as the Wildlife Corridor Conservation Authority and
the Rivers and Mountains Conservancy„ Municipal Utility Districts, California Water Districts, the Los
Angeles County General Plan and Significant Ecological Area revision process and related legislative
matters.
Prepared By:
Nancy Fong, AICP
Community Development Director David Doyle
Assistant City Manager
Attachment: Contract Amendment
AMENDMENT NO. 2 TO THE CITY'S CONSULTING SERVICES
AGREEMENT WITH GARY L. NEELY
This Amendment to the City's Consulting Services Agreement is made and entered
into this 20th day of Jun_ e, 2006, between the City of Diamond Bar, a Municipal Corporation
(hereinafter referred to as "City") and Gary L. Neely (hereinafter referred to as
"Consultant.")
A. Recitals:
(i) The City has heretofore entered into an Agreement, dated December 17,
2001, with Consultant to provide Governmental Affairs Consulting Services (hereinafter
referred to as the "Agreement.")
(ii) Consultant will provide additional "as -needed" services at the rate of $1,620
per month commencing July 1, 2006, and shall continue to and including June 30, 2008.
(iii) It is in the City's best interest to extend the Agreement for the services in
order to ensure consistency and continuity of the services already being provided by
Consultant.
NOW THEREFORE, it is agreed by and between City and Consultant:
follows Section 1: Paragraph No. 3 of the Agreement is hereby amended to read as
113• Compensation and Method of Payment. City agrees to compensate
Consultant, and Consultant agrees to accept in full satisfaction for performance of
said consulting services at the rate of $1,620 per month but in no event to exceed a
cumulative total of $165,240, which includes all labor, materials, printing and other
costs incurred in connection with the services provided. Payment will be made only
after submission of proper invoices in the form specified by City."
Section 2:
Each party to this Amendment acknowledges that no representation by any party,
Which is not embodied herein, or any other agreement, statement, or promise not
contained in this Amendment shall be valid and binding. Any modification of this
Amendment shall be effective only if it is in writing signed by the parties.
Section 3:
All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2
as of the day and year first set forth above:
APPROVED AS TO FORM
BY:
City Attorney
ATTEST:
City Clerk
CONSULTANT:
Gary L. Neely
13933 Laurelwood Avenue
Corona, CA 92880
Gary L. Neely
CITY OF DIAMOND BAR
Carol Herrera, Mayor
2
Agenda # 6-11
Meeting Date: June 20 2006
CITY COUNCIL��_ � I„>� �. _
A AGENDA REPORT
TO: Honorable Mayor and Members of e City Council
VIA: Linda C. Lowry, City Manager
TITLE: Resolution No. 2006 -XX, Establishing Salary Ranges for All Classes of Employment
and Benefits for All Classes of Employment Effective July 1, 2006 and Rescinding
Resolution No. 2006-47 iin its Entirety
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2006 -XX establishing job compensation
schedules for City job classifications to be effective on July 1, 2006 and rescind Resolution No. 2006-
47 in its entirety.
FINANCIAL IMPACT:
$489,970 is required to fund all compensation recommendations included in the Fiscal Year
2006/2007 Budget. This total represents approximately 10% of the total personnel budget.
BACKGROUND:
A classification plan has been established within the personnel system. The plan consists of classes
of positions in the City service defined by class specifications; including title, definition of the position,
supervision received and exercised, a description of the duties and responsibilities of positions in
each class, and the training, experience, and other qualifications to be required of applicants for
positions in each class. The classification plan is maintained so that all positions substantially similar
with respect to duties, responsibilities, authority, and character of work are included within the same
class and allocated to the same schedules of compensation.
DISCUSSION:
Cost of Living Employee Wage Adjustment- A cost of living employee wage adjustment of 4.5% is
included in the proposed budget for a total cost of $196,300. The COLA is calculated using the
Consumer Price Index (CPI) percentage as issued by the Department of Labor, Bureau of Labor
Consumer Price Index for Urban Wage Earners and Clerical Workers Los Angeles -Riverside -Orange
Counties, California for the year ending in March of the current year. A cost of living wage adjustment
for the City Manager, who is under separate contract has not been included in the Fiscal Year
2006/2007 budget and is presented as a separate action item.
Staffing Adjustments- The following staffing adjustments for a total cost of $234,250 are included in
the Fiscal Year 2006/2007 budget:
• Planning Technician- The addition of a full time position for a cost of $74,500 inclusive of salary
and benefits. The City Council adopted Resolution No. 2006-47 at the regular meeting of June 6,
2006 to allocate funds to include this position in the personnel system for the remainder of the
Fiscal Year 2005/2006 budget.
• Permit Technician- The addition of a full time position for a cost of $69,500 inclusive of salary and
benefits and a reduction in the professional services contract with D&J Engineering in the amount
of $35,000.
• Neighborhood Improvement Officer- The addition of a 20 hour per week part-time position with
benefits prorated at 50% for a cost of $37,500 inclusive of salary and benefits.
• Recreation Specialist Ii- The promotion of a Recreation Specialist to the newly created
Recreation Specialist II position for a salary cost of $6,300.
• Administrative Assistant- The promotion of an Office Assistant II to an Administrative Assistant
position for a salary cost of $2,700.
• Parks and Maintenance Supervisor- A market adjustment of the Parks and Maintenance
Supervisor position in order to align the position within the labor market for a salary cost of
$7,600.
• Parks and Maintenance Superintendent- A market adjustment of the Parks and Maintenance
Superintendent position in order to align the position within the labor market for a salary cost of
$7,800.
• Junior Engineer- A market adjustment of the vacant Junior Engineer position in order to align the
position within the labor market for a salary cost of $6,900.
• Public Information Specialist- The addition of a 30 hour per week part-time position with benefits
prorated at 75% and the elimination of the non -benefited 19.5 hour per week intermittent part-
time Public Information Specialist position for a cost of $21,450, inclusive of salary and benefits.
Benefit Adjustments- The following benefit adjustments for a total cost of $59,420 are included in
the Fiscal Year 2006/2007 budget:
Benefit Allotment Increase- The City currently provides a monthly benefit allotment of $820 for
full-time non-exempt staff and $850 for full-time exempt staff and City Council Members. An
increase of $50 to the monthly benefit allotment has been included in the Fiscal Year 2006/2007
budget for a total cost of $33,400. In recent years the City Council has approved an increase of
$25 to the monthly benefit allotment, with the exception of 2001 when the benefit allotment was
increased by $25 then by an additional $20 in another action. Since 2003 health insurance
premiums have increased by an average of 41.3% while the monthly benefit allotment has
increased by 12.98%. The cost of eleven employees' (nearly one fourth of the benefit eligible
employees) insurance premiums exceed the benefit allotment in 2006; therefore those employees
are paying the excess monthly premium amount through payroll deductions.
Auto Allowance Increase- The City currently provides a monthly automobile allowance to City
Council Members of $250 and executive management staff of $150. An increase of the monthly
automobile allowance to $300 for City Council Members, $250 for executive management staff,
and the addition of $120 monthly automobile allowance benefit to exempt management positions
is included in the budget for a total increase of $17,400. The City Manager's auto allowance has
not been adjusted in the Fiscal Year 2006/2007 budget.
Life Insurance Benefit Increase- The City currently provides Life and Accidental Death and
Dismemberment (ADD) insurance benefits in the amount of $50,000 for all benefit eligible
employees and $10,000 for City Council Members at an annual cost of $6,965. Increases of the
benefit amount to $75,000 for benefit eligible part-time (Ranges 900-999) and full-time non-
exempt and exempt positions (Ranges 1000-1599 and 1600-1999), $150,000 for full-time exempt
management positions (Ranges 2000-2899), and $200,000 for full-time executive management
Positions (Ranges 2900-3900), and the City Manager position has been included in the Fiscal
Year 2006/2007 budget for a total increase cost of $4,020.
Delta Dental Annual Benefit Increase- The City currently provides Delta Dental dental care
coverage option to benefit eligible employees with an annual maximum benefit amount of $1,000.
The increase of coverage to an annual maximum benefit amount of $2,000 is included in the
Fiscal Year 2006/2007 budget for an additional annual cost of $4,600.
PREPARED BY:
tCr Resources Manager
REVIEWED BY:
David Doyle
Assistant City Manager
Attachments: 1) Resolution 2006 -XX Establishing Salary Ranges for All Classes of Employment
and Benefits for All Classes of Employment
2) Resolution 2006 -XX Establishing Salary Ranges for All Classes of Employment
and Benefits for All Classes of Employment with additions in highlighted text and
deletions in strikethrough text
Resolution No. 2006-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR ESTABLISHING A COMPENSATION PLAN
CONSISTING OF SALARY RANGES FOR ALL CLASSES OF
EMPLOYMENT AND BENEFITS FOR ALL CLASSES OF
EMPLOYMENT EFFECTIVE JULY 1, 2006; RESCINDING
RESOLUTION NO. 2006-47 IN ITS ENTIRETY.
WHEREAS, the City Council of the City of Diamond Bar has adopted and
amended the annual budget for fiscal year 2006-2007;
WHEREAS, the City Council of the City of Diamond Bar wishes to establish
salary ranges (Attachment 1, Schedule A -F) for the compensation of its
employees, including cost 01"living adjustments and compliance with minimum
wage requirements; and
WHEREAS, it is necessary to assign each position to a job classification number
that reflects the various level's as either non-exempt full-time (Schedule A),
exempt full-time (Schedule B), exempt full-time management (Schedule C),
executive management (Schedule D), non -benefited part-time (Schedule E) or
benefited part-time (Schedule F) (Schedule A -F attached); and
WHEREAS, it is necessary to establish benefits provided as compensation to
employees of the City (Schedule G); and
WHEREAS, it is necessary from time to time to establish comprehensive job
classifications and salary schedules to fix the rate of compensation to be paid to
employees of the City;
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond
Bar, does hereby repeal all previous salary resolutions and establishes salary
ranges for non-exempt full-time, exempt full-time, exempt full-time management,
executive -management, non -benefited part-time, and benefited part-time as
outlined in Salary Schedules A -F and previous rules and regulations resolutions
establishing benefits provided to employees.
PASSED, ADOPTED AND APPROVED this twentieth day of June 2006.
Carol Herrera, Mayor
i, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do
hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the twentieth day of June 2006, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
City of Diamond Bar
RANGE JOBTITLE
1037 Office Assistant
1141 Account Cierk it
Community Services Coordinator
Office Assistant i!
1203 Parks Maintenance Worker 11
Street Maintenance Worker ii
1257 Senior Account Clerk
1365 Administrative Assistant
Permit Technician
1437 Accounting Technician
Neighborhood Improvement Officer
Recreation Specialist
Senior Administrative Assistant
Planning Technician
1460 Accountant 11
Building inspector
Parks & MaintInspector /Technician
1470 Recreation Specialist iI
1475 Junior Engineer
CITY OF DiAMOND BAR
Schedule A
COMPENSATION
PLAN BY POSITION
FY 2006-2007
FULL TIME
NON-EXEMPT POSITIONS
(Job Classifications
1000 -
1599)
A
8
C
Effective 07/01/06
D
E
F
G
1347
14.14
14.85
15.59
16.37
17.19
1805
1,077.2989
1,131.1639
1,187.7221
1,2471082
1,309.4636
1,374.9367
1,443.6836
2,334.15
2,450.86
2,573,40
2,70207
2,837.17
2,979.03
3,127.98
28,009.77
29,410.26
30,880.77
32,424,81
34,046.05
35,748.36
37,535.77
14.81
15.55
16.32
17.14
18,00
18.90
19.84
1,184.5276
1,243.7540
1,305,9417
1,371.2388
1,439.8007
1,511.7906
1,587.3803
2,566.48
2,694.80
2,829.54
2,971.02
3,119.57
3,275.55
3,439.32
30,797.72
32,337.60
33,954.48
35,652.21
37,434.82
39,306.56
41,27189
15.62
16.40
17.22
18.08
18.98
19.93
20.93
1,249.3205
1,311,7865
1,377.3759
1,446.2447
1,518.5569
1,594.4847
1,674.2090
2,706.86
2,842.20
2,98431
3,133.53
3,290.21
3,454.72
3,627.45
32,482.33
34,106.45
35,81177
37,602.36
39,482.48
41,456.60
43,52943
16.32
17.13
17.99
18.89
19.84
20.83
21.87
1,305.4787
1,3707526
1,439.2902
1,511.2547
1,586.8175
1,666.1583
1,749.4663
2,828.54
2,96996
3,118.46
3,274.39
3,438.10
3,61001
3,790.51
33,942.44
35,639.57
37,42155
39,292.62
41,257 25
43,320.12
45,486.12
17..20
18.06
18.96
19.91
20.91
21.95
23.05
1,375.9598
1,444.7578
1,516.9957
1,592.8455
1,672.4878
1,756.1122
1,843.9178
2,981,25
3,130.31
3,286.82
3,451.17
3,623.72
3,804.91
3,995.16
35,774.96
37,563.70
39,44189
41,413.96
43,484.68
45,658.92
47,941.86
18.66
19.59
20.57
21.60
22.68
23.81
25.00
1,492,7162
1,567,3520
1,645.7196
1,728.0055
1,814.4058
1,905,1261
2,000.3824
3,234.22
3,395.93
3,565.73
3,744.01
3,931.21
4,127.77
4,334.16
38,810.62
40,751.15
42,788.71
44,928.14
47,174.55
49,533.28
52,009.94
19.72
20.71
21.74
22.83
23.97
25.17
26.43
1,577.6329
1,656.5145
1,739.3402
1,826.3072
1,917.6226
2,013.5037
2,114.1789
3,418.20
3,589.11
3,768.57
3,957,00
4,154.85
4,362.59
4,580.72
41,018.45
43,069.38
45,222.85
47,483.99
49,858.19
52,351.10
54,968.65
20.70
21.74
22.82
23.96
25.16
26.42
27.74
1,656.1255
1,738.9318
1,825.8784
1,917.1723
2,013.0309
2,113.6825
2,219 3666
3,588.27
3,767.69
3,956.07
4,153.87
4,361.57
4,579.65
4,808.63
43,059.26
45,212.23
47,472.84
49,846.48
52,338.80
54,955.74
57,703,53
21.74
22.82
23.96
25.16
26.42
27,74
29.13
1,738.9317
1,825.8782
1,9171721
2,013.0308
2,113.6823
2,219.3664
2,330.3347
3,767.69
3,956.07
4,153.87
4,361,57
4,579.64
4,808.63
5,049.06
45,212.22
47,472.83
49,846.48
52,338.80
54,955 74
57,703.53
60,588.70
RANGE JOB TITLE
1480 Public Information Coordinator
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2006-2007
FULL TIME NON-EXEMPT POSITIONS
(Job Classifications 1000 -1599)
A B C p
24.63 25.86 27.15 28.51
1,970.0545 2,068.5572 2,171.9851 2,280.5844
4,268.45 4,481.87 4,705.97 4,941.27
51,221.42 53,782.49 56,471.61 59,295.19
Schedule A
Effective 07/01/06
1490 Desktop Support Technician 25.09
F
G
29.93
31.43
33.00
2,394.6136
2,514.3443
2,640.0615
5,188.33
5,447.75
5,720.13
62,259.95
65,372.95
68,641.60
1490 Desktop Support Technician 25.09
26.34
27.66
29.05
2,007.2375
2,107.5994
2,212.9794
2,323.6284
30.50
2,439.8098
32.02
2,561.8003
33.62
2,689,8903
4,349.01
4,566.47
4,794,79
5,034.53
5,286.25
5,550.57
5,828.10
52,188.18
54,797.59
57,537.46
60,414,34
63,435.05
66,606.81
69,937.15
CITY OF DIAMOND BAR Schedule B
COMPENSATION PLAN BY POSITION
FY 2006-2007
FULL TIME EXEMPT POSITIONS
(Job Classifications 1600 - 9999)
RANGE JOB TITLE
A
Effective 07/01/06
B
E
F
G
1635 Assistant Planner
21.22
22.28
23.39
24.56
25.79
Development Services Associate
1,697.4511
1,782.3236
1,871.4398
1,965.0118
2,063.2624
27.08
2,166.4255
28.43
Management Analyst
3,677.81
3,861.70
4,054.79
4,257.53
4,470.40
4,693.92
2,274.7468
Recreation Supervisor
44,133.73
46,340.41
48,65743
51,090.31
53,644.82
56,327.06
4,928.62
59,14342
1752 Senior Neighborhood Improvement Officer
22.81
23.95
25.15
26.40
27.73
29.11
30,57
1,8247601
1,915.9981
2,011.7980
2,112.3879
2,218.0073
2,328.9077
2,445.3531
3,95365
4,151.33
4,358.90
4,576.84
4,805.68
5,045.97
5,298.26
47,443.76
49,815.95
52,306.75
54,922.09
57,668.19
60,55160
63,579.18
1897 Assistant Engineer
24.63
25.86
27.15
28.51
Parks &Maintenance Supervisor
2,068.5588
2,171.9868
2,280.5861
29.93
2,394.6154
31.43
33.001,970.0560
Public Works Maintenance Superintendent
4,268.45
4,481.88
4,705.97
4,941.27
5,188.33
2,514.3462
5,447,75
2,640.0635
5,720.14
Recreation Supervisor 11
51,221.46
53,782.53
55,471.66
59,295.24
62,260.00
65,373.00
68,641.65
1920 Senior Management Analyst
25.09
26.34
27.66
29.05
3050
3202
33.62
2,007.2375
2,107.5994
2,212.9794
2,323.6284
2,439.8098
2,561.8003
2,689.8903
4,349.01
4,566.47
4,794.79
5,034.53
5,286.25
5,550.57
5,828.10
52,188.18
54,797.59
57,537.46
60,414.34
63,435.05
66,606.81
69,937.15
1987 Associate Engineer
25.79
27.08
28.44
29.86
Associate Planner
2,063.4797
2,166.6537
2,274.9863
2,388.7357
31.35
2,508.1724
3292
2,633.5811
34.57
Executive Assistant
Senior Accountant
4,470.87
4,694.42
4,929.14
5,175.59
5,434.37
5,706.09
2,765.2601
5,9914053,650.47
56,332.99
59,149.64
62,107.13
65,212.48
68,473.11
71,896.76
1993 Parks &.Maintenance Superintendent
29.00
Senior Planner
30.45
2,436.3258
31.98
2,558.1421
33.58
2,686.0492
35.25
37.02
38.872,320.3103
5,027.34
5,27871
5,542.64
5,819.77
2,820.3516
6,110.76
2,961.3692
3,109.4377
60,328.07
63,344.47
66,511.69
69,837.28
73,329.14
6,416.30
76,995.60
6,737.12
80,845.38
1996 Assistant to the City Manager
30.10
31.60
2,407.7367
2,528.1235
33.18
2,654.5297
34.84
2,787.2562
36.58
2,926.6190
38.41
3,072.9500
40.33
3,226 5975
5,216.76
5,477.60
5,751.48
6,039.06
6,341.01
6,658.06
6,990,96
62,601.15
65,731.21
69,017.77
72,468.66
76,092.09
79,896.70
83,891.53
1998 Network7GIS Engineer
30.90
32.45
34.07
35.77
2,472.2498
2,595.8622
2,725.6554
2,861.9381
37.56
3,005.0350
39.44
3,155.2868
4141
3,3130511
5,356.54
5,624.37
5,905.59
6,200.87
6,510.91
6,836.45
7,178.28
64,278.49
67,492.42
70,867.04
74,410.39
78,130 91
82,037 46
86,139.33
1999 Senior Engineer
36.62
38.45
40.37
42,39
2,929.6302
3,076.1117
3,229.9173
3,391.4131
4451
3,560.9838
46.74
3,739.0330
49.07
3,925.9846
6,347.53
6,664.91
6,998.15
7,348.06
7,715.46
8,101.24
8,506.30
76,170,38
79,978.90
83,977.85
88,176.74
92,585.58
97,214.86
102,075.60
CITY OF DIAMOND BAR Schedule C
COMPENSATION PLAN BY POSITION
FY 2006-2007
FULL TIME EXEMPT MANAGEMENT POSITIONS
(Job Classifications 2000 - 2899)
RANGE 206 TITLE
A
Effective
07/01I06
6
C
�
F
G
2300 Human Resources Manager
Public Works Services Manager
32.03
2,562,2261
33.83
35.31
37,08
38.93
40.88
42.92
5,551.49
2,690.3374
2,824.8543
2,966.0970
3,114.4019
3,270.1219
3,433.6280
66,617.88
5,829.06
69,948.77
6,120.52
6,426.54
6,747.87
7,08526
7,439.53
73,446.21
77,118.52
80,974.45
85,023.17
89,274.33
2400 Public Information Manager
Recreation Services Manager
33.00
2,640.0425
34.65
36.38
38.20
40.11
44.22
5,720.09
2,772.0446
2,910.6468
3,056.1792
3,208.9881
3,36943752
3,5379094
68,641.40
6,006.10
72,073.16
6,306.40
6,621.72
6,952.81
7,300.45
7,665.47
75,676.82
79,460.66
83,433.69
87,605.38
91,985.64
2571 Building Official
City Clerk
33.37
2,669.7356
35.04
2,803.2223
36.79
38.63
40.56
42.59
44.72
Planning Manager
5,784.43
2,943.3835
3,090.5526
3,245.0803
3,407.3343
3,577.7010
69,413.12
6,073.65
72,883.78
6,377.33
6,696.20
7,031.01
7,382.56
7,75169
76,527,97
80,354.37
84,372.09
88,590.69
93,020.23
RANGE JOB TITLE
2985 City Engineer/Public Works Director
Community Deveiopment Director
Community Services Director
Finance Director
fnfotmation Systems Director
3172 Assistant City Manager
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2006-2007
EXEMPT EXECUTIVE MANAGEMENT POSITIONS
(Job Classifications 2900 - 3900)
Schedule D
A B Effective 07/01/06
D E F G
44.56 46.79 49.13 51.58 54.16 56.87 59.72
3,564.8665 3,743.1099 3,930.2654 4,126.7786 4,333.1176 4,549.7734 4,777.2621
7,723.88 8,110.07 8,515.57 8,941.35 9,388.42 9,857.84 10,350.73
92,686.53 97,320.86 102,186,90 107,296.24 112,661.06 118,294.11 124,208.81
4886 51.30 53.87 56.56 59.39 62.36 65.48
3,908.8084 4,104.2488 4,309.4612 4,524.9343 4,751.1810 4,988.7400 5,238.1770
8,469.08 8,892.54 9,337.17 9,804.02 10,294.23 10,808.94 11,349.38
101,629.02 106,710.47 112,045.99 117,648.29 123,530, 71 129, 707, 24 136,192.60
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2006-2007
PART-TIME/ HOURLY NON-EXEMPT/ NON -BENEFITED POSITIONS
(Job Classifications 500 - 899)
RANGE
J013 TITLE
515
Community Services Worker
537
Community Services Leader 1
753
Community Services Leader II
8.73
Intern
9.60
Facility Attendant I
8.64
Maintenance Worker[
770
Facility Attendant U
11.14
Maintenance Worker ii
775 Community Services Coordinator
800 Engineering Aide
Schedule E
A
B
D
E
Effective 07/01/06
F G
7.90
8.31
8.73
9.16
9.60
10.09 10.60
8.64
9.06
9.78
10.44
11.14
11.63 12.44
9.77
10.44
11,14
11.83
12.54
13,25 13.94
13.47 14.15 14.85 15.58 16.38 17.18 18.05
14.82 15.54 16.32 17,15 17.98 18.90 19.83
16.31 17.13 17.97 18.89 19.83 20.83 21.86
PART-TIME/HOURLY NON-EXEMPT/ BENEFITED POSITIONS
(Job Classifications 900 - 999)
Schedule F
RANGE
JOB TITLE
A
BC
Q
E
Effective 07101!06
F G
937
Community Services Leader
8.64
9.06
9.78
10.44
11.14
11.83
12.44
953
Community Services Leader 11
9.77
10.44
11,14
11.83
12.54
13.25
13.94
960
Office Assistant
13.47
14.15
14,85
15.58
16,38
17.18
18.05
970
Public information Specialist
44.82
15.54
16.32
17.15
17,98
18.90
19.83
987
Neighborhood ImprovementOffrcer
18.66
19.58
20.58
21.61
22.68
23.82
25.01
Schedule G
Effective 07/01/05
CITY OF DIAMOND BAR
COMPENSATION PLAN
FY 2006-2007
BENEFITS
Benefits Eli ibilit
Benefit Allotment City Designated officials,
Details
A monthly allotment of $$2$ $70(pro-rated
regular full-time and
for regular part-time employees) which can
regular part-time
be applied to selected benefit options.
employees upon hire.
a) Members of the City Council, Executive
Management and employees defined as
full-time exempt receives an additional
$30 per month.
b) Premiums for selected benefits options
are paid from the monthly benefit
allotment. The total of all premiums for
selected benefits that exceed the
monthly health benefit allotment are paid
at the employees' expense as a bi-
weekly pre -taxed payroll deduction.
c) Employees who are not encumbering
their entire benefit allotment have those
funds applied to a Section 457 deferred
compensation plan offered through the
International City Management
Health Benefit Designated officials,
Association
Health cove� age offered through the
Allotment regular full-time and
California Public Employees' Retirement
regular part-time
employees upon hire
System (CalPERS). Employees may select
from two HMO plans and two PPO options.
or during the annual
Premiums vary depending on the health
open enrollment
plan selected. If health coverage is
period.
selected, the premium is deducted from the
Dental City"/ Designated officials,
month) benefit allotment.
Two dental plans are available (Delta Care
Benefit regular full-time and
Allotment regular part-time
Prepaid or Delta Dental DPO) to designated
employees upon hire
officials and full time and regular part time
employees and their eligible dependents.
or during the annual
*The City pays for employee coverage. If
open enrollment
dependent coverage is selected, the
period.
premium is deducted from the monthly
benefit allotment.
Delta Care
Delta Care is a pre -paid dental plan, which
offers affordable HMO coverage. This
option provides orthodontics coverage.
Delta Dental
Delta Dental is Delta's Preferred Option
(DPO) plan, which allows visits to any
dentist of choice. The program provides the
maximum benefit when using a DPO
dentist. DPO dentists are Delta dentists
who have agreed to charge DPO patients
reduced fees.
Vision
Lifel ADD
Insurance
Supplemental
Life Insurance
State Disability
Insurance (SDI)
Short-term &
Long-term
Disability
Retirement
City`/
Designated officials,
Benefit
regular full-time and
All
regular part-time
employees upon hire
or during the annual
open enrollment
enod.
City
Designated officials,
regular full-time and
regular part-time
employees upon hire.
Employee,
through the
benefit
allotment
Employee,
through
mandatory
payroll
deduction
City
t,i[y pays
both the
employer's
and the
employee's
contribution
Designated officials,
regular full-time and
regular part-time
employees upon hire
This is an optional
benefit.
Designated officials,
regular full-time,
regular, seasonal,
and intermittent part-
time employees upon
hire.
Designated officials,
regular full-time, and
regular part-time
ern to ees u on hire.
Designated officials,
regular full-time, and
regular part-time
employees upon hire.
Retirement- City/ Seasonal and
Socias Security Employee Intermittent part-time
Shared employees upon hire.
2
Schedule G- continued
Effective 07/01/06
"The City pays for employee coverage. If
dependent coverage is selected, the
Premium is deducted from the monthly
benefit allotment. Vision Services Plan
(VSP) network provides exams, prescription
glasses, contact lenses, and a second pair
of lasses each ear, Goa apply.
Life and Accidental Death and
Dismemberment (ADD) Insurance
is provided to all designated officials
($10,000 benefit), an4 full time and regular
part time employees ($50;000 75,000
benefit), exempt management employees
($150,000 benefit); and executive
management employees ($200,000
If supplemental life insurance is selected,
the premium is deducted from the monthly
benefit allotment. Supplemental insurance
is purchased in increments of $10,000 up to
$300,000. A spouse is eligible up to half
the amount selected by the employee in
increments of $10,000. The cost for each
$10,000 of coverage is based on age.
This benefit provides affordable, worker -
funded benefits to eligible workers suffering
a full or partial loss of wages due to
disabilities which are not work related for up
to 12 months. Disability also includes
elective surgery and disabilities related to
re nanoor childbirth.
This benefit provides income replacement in
the event of a covered disability at 60% of
salary up to a maximum of $1500 per week.
A comprehensive retirement through the
Public Employees' Retirement System
(PERS). l=ull time or regular part time
employees of the City are automatically
enrolled as a member of PERS and do NOT
participate in Social Security. To become
vested in PERS an employee must be a
member for a minimum of five years.
The current retirement formula is 2%@55
and benefits are based on the following:
years of service (service credit); age at
retirement; and highest salary for three
T
ears.
An employee's contribution rate is 6.2% on
wages up to the maximum provided by law.
The employer's tax rate is the same.
Election workers and emergency workers
are exempt from coverage.
1959 Survivor City/
Designated officials,
Benefit Employee,
regular full-time and
through
regular part-time
mandatory
employees upon hire
payroll
deduction
v-mpioyee City Designated officials,
Assistance regular full-time and
Program (EAP) regular part-time
employees upon hire
Section 125 Employee Designated officials,
Cafeteria Plans/ regular full-time, and
Reimbursement regular part-time
Accounts employees upon hire.
This is an optional
benefit.
Employee Designated officials,
regular full-time, and
regular part-time
employees, enrolled
in qualifying health,
dental, vision, and
EAP plans.
3
Schedule G- continued
Effective 07/01/06
This benefit, provided through CalPERS
Retirement, is paid along with other death
benefits, whether or not the employee was
eligible to retire at the time of their death.
The monthly benefit amount formula
depends on the number of eligible
survivors.
Face-to-face assessment, treatment, and
follow-up to help resolve a broad range of
personal, work, and family problems.
Employees and eligible family members can
receive up to 5 -sessions per incident with
professional counselors for early
intervention and treatment.
At the beginning of the plan year, each
participating employee selects an amount
up to the maximum set by the City for each
plan. The amount selected is calculated
into a bi-weekly, pre -taxed payroll
deduction.
a) Insurance Plan Premium Conversion -
Should the monthly cost of health care
insurance premiums exceed the benefit
allotment and result in payroll
deductions, the amount of the qualifying
deduction may be designated to be paid
with pre-tax dollars.
b) Healthcare Flexible Spending Account -
Also known as a Healthcare
Reimbursement Account, the employee
may designate pre-tax dollars, up to a
maximum of $2,500 per calendar year for
out of pocket healthcare expenses not
covered by their medical, dental, or
vision insurance plans.
c) Dependent Care Flexible Spending
Account- Also known as a Day Care or
Childcare Reimbursement Account, the
designated pre-tax dollars, up to a
maximum of $5,000 per household- per
calendar year, must be related to
expenses which are for dependent care
that enables the employee to remain
The Consolidated Omnibus Budget
Reconciliation Act of 1985 (COBRA)
provides for the continuation of health care
coverage to certain employees who
terminated employment and beneficiaries of
employees who die, become disabled or are
divorced. Employees become eligible for
continued coverage upon termination of
service, whether voluntary or not (other than
termination for gross misconduct),
retirement or reduction in hours worked.
Medicare City/
Designated officials,
Employee,
regular full-time and
through
all part-time
mandatory
employees upon hire
payroll
deduction
Deferred
Compensation
Automobile
Allowance
Tuition
Reimbursement
Personal
Computer Loan
Program
Employee Designated officials,
"regular full-time and
regular part-time
DMPloYees upon hire
City Ciesignated-O.fficfals,
Executive
Management
(Ranges 2900-
3900), Exempt
Management
(Ranges 2000-2899)
upon hire.
City Regular fuli-time, and
regular part-time
employees upon hire.
Employee Regular full-time, and
regular part-time
employees upon hire.
4
Schedule G- continued
Effective 07/01/06
For these employees and their dependents,
continued coverage is available for the time
enod set forth by law, at their ex ense.
Pursuant to Revenue 8flling 86 -fib of the
Internal Revenue Code, all employees hired
after March 31, 1987 has 1.45 percent of
their base salary deducted from their
paycheck to be paid to Medicare. The City
matches the 1.45 percent as mandated by
law.
A Section 457 deferred compensation plan
is made available through the international
City Management Association (ICMA)
Retirement Corporation. Employees not
encumbering their entire health benefit
allotment will have those excess funds
deferred into this plan. Employees may
also elect to have additional contributions at
their expense as a pre -taxed payroll
deduction. Total deferral contributions are
not to exceed limits under Section 457 of
the Internal Revenue Code.
A monthly car allowance of $� 120 for
Exempt Management, $250 for Executive
Management, and $300 for City Council
Members in lieu of mileage reimbursement.
Full-time and regular part-time (on a pro-
rated basis) employees are eligible to
receive reimbursement in the amount of
$1500 per fiscal year, for college -level or
universit -level educational courses.
Interest-free loans between $250 and
$2,500 for the purpose of financing a
personal computer, a printer, and/or City -
compatible software are available to eligible
employees. An employee may purchase a
more expensive system, but he/she must
pay the balance over $2,500. The loan
covers 90% of the total price of the
equipment/software being purchased. The
employee pays the remaining 10% of the
Purchase price at the time of purchase.
Loans are made on a first-come, first-served
basis based on available funds. Once the
money for the employee loans has been
obligated, the fund will be replenished
through payroll deductions from outstanding
loans. New loans will then be made as
funds become available. Loans will be for a
maximum term of 24 months and will be
repaid through payroll deductions on a
biweekly basis.
Resolution No. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR ESTABLISHING A COMPENSATION PLAN
CONSISTING OF SALARY RANGES FOR ALL CLASSES OF
EMPLOYMENT AND BENEFITS FOR ALL CLASSES OF
EMPLOYMENT EFFECTIVE JULY 1, 2006; RESCINDING
RESOLUTION NO. 2006-47 IN ITS ENTIRETY.
WHEREAS, the City Council of the City of Diamond Bar has adopted and
amended the annual budget for fiscal year 2006-2007,-
WHEREAS,
006-2007;WHEREAS, the City Council of the City of Diamond Bar wishes to establish
salary ranges (Attachment 'I, Schedule A -F) for the compensation of its
employees, including cost of living adjustments and compliance with minimum
wage requirements; and
WHEREAS, it is necessary to assign each position to a job classification number
that reflects the various levels as either non-exempt full-time (Schedule A),
exempt full-time (Schedule B), exempt full-time management (Schedule C),
executive management (Schedule D), non -benefited part-time (Schedule E) or
benefited part-time (Schedule F) (Schedule A -F attached); and
WHEREAS, it is necessary to establish benefits provided as compensation to
employees of the City (Schedule G); and
WHEREAS, it is necessary from time to time to establish comprehensive job
classifications and salary schedules to fix the rate of compensation to be paid to
employees of the City;
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond
Bar, does hereby repeal all previous salary resolutions and establishes salary
ranges for non-exempt full-time, exempt full-time, exempt full-time management,
executive -management, non -benefited part-time, and benefited part-time as
outlined in Salary Schedules A -F and previous rules and regulations resolutions
establishing benefits provided to employees.
PASSED, ADOPTED AND APPROVED this twentieth day of June 2006
Carol Herrera, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do
hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the twentieth day of June 2006, by the
following vote.-
AYES:
ote:AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
City of Diamond Bar
Schedule A
CITY OF DIAMOND BAR
COMPENSATION
PLAN BY POSITION
FY 2006-2007
FULL TIME NON-EXEMPT POSITIONS
(Job Classifications 9000 -1599)
RANGE JOB TITLE
A
B
C
Effective 07/01/06
1037 Office Assistant
13.47
14.14
14.85
15.59
16.37
1719
1,077, 2989
1,131.1639
1,187.7221
1,247.1082
1,309.4636
1,374.9367
18.05
1,443.6836
2,334.15
2,450.86
2,573.40
2,702.07
2,837.17
2,979.03
3,12798
28,009.77
29,410.26
30,880.77
32,424.81
34,046.05
35,748.36
37,535.77
1141
Account Clerk 11
14.81
15.55
16.32
17.14
18.00
18.90
19.84
Community Services Coordinator
1,184.5276
1,243,7540
1,305.9417
1,371.2388
1,439.8007
1,511.7908
1,587.3803
Office Assistant 11
2,566.48
2,69480
2,829.54
2,971.02
3,11957
3,275.55
3,439.32
30,797,72
32,337.60
33,954.48
35,652.21
37,434.82
39,306.56
41,271.89
1203
Parks Maintenance Worker It
15.62
1640
17.22
18.08
18.98
Street Maintenance Worker//
1,249,3205
1,311.7865
1,377.3759
1,4462447
1,518.5569
19.93
1,594.4847
20.93
1,674.2090
2,706.86
2,842.20
2,984.31
3,133.53
3,290.21
3,454.72
3,627.45
32,482.33
34,106.45
35,811.77
37,602,36
39,482.48
41,456.60
43,529.43
1257
SeniorAccount Clerk
16.32
17.13
17,99
18.89
19.84
2083
1,305,4" 7 87
1,370.7526
1,439.2902
1,511.2547
1,586.8175
1,666.1583
21.87
1,749.4663
2,828.54
2,969.96
3,118.46
3,274.39
3,438.10
3,610.01
3,790.51
33,942.44
35,639.57
37,421.55
39,292.62
41,257.25
43,320.12
45,486.12
1365
Administrative Assistant
1720
18.06
18,96
19.91
20.91
Permit Technician
1,375.9598
1,444.7578
1,516.9957
1,592.8455
1,672.4878
21.95
1,756.1122
23.05
1,843.9178
2,981.25
3,130.31
3,286.82
3,451.17
3,623.72
3,804,91
3,995.16
35,774.96
37,563.70
39,441.89
41,413.98
43,464.68
45,658,92
47,941.86
1437
Accounting Technician
18.66
19.59
20.57
21.60
2268
Neighborhood Improvement Officer
1,492,7132
1,567.3520
1,645,7196
1,7280055
1,814.4058
23.81
1,905.1261
25.00
Recreation Specialist
3,234.22
3,395.93
3,565.73
3,744,01
3,931.21
4,127.77
2,000.3824
Senior Administrative Assistant
38,810.62
40,751.15
42,788.71
44,928.14
47,174.55
49,533.28
4,334.16
52,009.94
Planning Technician
1460
Accountant 11
19.72
2071
21.74
22.83
23.97
25.17
26.43
Building Inspector
Parks BMaintlnspector/Technician
1,577.6328
1,656.5145
1,739.3402
1,826.3072
1,917.6226
2,013.5037
2,114.1789
3,418.20
3,589.11
3,768.57
3,957.00
4,154.85
4,362.59
4,580.72
41,018.45
43,069,38
45,222.85
47,483.99
49,858.19
52,351.10
54,968.65
1470
Recreation Specialist 1t
20.70
21.74
22.82
23.96
25.16
26.42
1,656.1255
1,738.9318
1,825.8784
1,917.1723
2,013.0309
2,113.6825
27.74
2,219.3666
3,588.27
3,767.69
3,95607
4,153.87
4,361.57
4,579.65
4,808.63
43,059.26
45,212.23
47,472.84
49,846.48
52,338.80
54,955.74
57,703.53
1475
Junior Engineer
21.74
22.82
23.96
25.16
26.42
27.74
29.13
1,738.9317
1,825.8782
1,917.1721 2,013.0308
2,113.6823
2,2193664
2,330.3347
3,767.69
3,956.07
4,153.87
4,361.57
4,579.64
4,808.63
5,04906
45,212.22
47,472.83
49,846.48
52,338.80
54,955.74
57,703.53
60,588.70
Schedule A
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2006-2007
FULL TIME NON-EXEMPT POSITIONS
(Job Classifications 1000 - 1599)
RANGE d08TITLE A B C
Effective 07/01106
D
E
F
G
1480 Public information Coordinator 24.63 25.86 27.15 28.51
29.93
31.43
1,970.0545 2,068.5572 2,171.9851 2,280.5844
2,394,6136
2,514.3443
33.00
2,640.0615
4,268.45 4,481.87 4,705.97 4,941.27
5,188.33
5,447.75
5,720.13
51,221.42 53,782.49 56,471.61 59,295.19
62,259.95
65,372.95
68,641.60
1490 Desktop Support Technician 25,09 26.34 27.66 29.05
30.50
3202
33.62
2,007,2375 2,107.5994 2,212.9794 2,323.6284
2,439.8098
2,561.8003
2,689.8903
4,349.01 4,566.47 4,794.79 5,034.53
5,286,25
5,550.57
5,828.10
52,188.18 54,797.59 57,537.46 60,414.34
63,435.05
66,606.81
69,937.15
CITY OF DIAMOND BAR Schedule B
COMPENSATION PLAN BY POSITION
FY 2006-2007
FULL TIME EXEMPT POSITIONS
(Job Classifications 1600 - 1999)
RANGE JOB TITLE
A
Effective 07/01/06
6
C
p
E
F
G
1635 Assistant Planner
21.22
2228
23.39
24.56
2579
27.08
28.43
Development Services Associate
107.4511
1,782.3236
1,871.4398
1,965.0118
2,063.2624
2,166.4255
2,274.7468
Management Analyst
Recreation Supervisor
3,677.81
3,861.70
4,054,79
4,257.53
4,470.40
4,693.92
4,928.62
44,133.73
46,340.41
48,657.43
51,090.31
53,644.82
56,327.06
59,143.42
1752
Senior Neighborhood Improvement Officer
22.81
23.95
25.15
26,40
27.73
29.11
30.57
1,824.7601
1,915.9981
2,011.7980
2,112.3879
2,218.0073
2,328.9077
2,445.3531
3,953.65
4,151.33
4,358.90
4,576.84
4,805.68
5,045.97
5,298.26
47,44376
49,815.95
52,306.75
54,922.09
57,668.19
60,551.60
63,579.18
1897
Assistant Engineer
24.63
25.86
2715
28.51
29.93
Parks & Maintenance Supervisor
1,970.0560
2,068.5588
2,171.9868
2,280.5861
2,394.6154
31.43
2,514.3462
33.00
Public Works Maintenance Superintendent
4,268.45
4,481.88
4,705.97
2,640.0635
Recreation Supervisor 11
51,221.46
53,782.53
56,471.66
4,941.27
5,188.33
5,447.75
5,720.14
59,295.24
62,260.00
65,373.00
68,641.65
1920
Senior Management Analyst
25.09
26.34
27.66
29.05
30.50
2,007.2375
2,107,5994
2,212.9794
2,323.6284
2,439.8098
32.02
2,561,8003
33.62
2,689.8903
4,349.01
4,566.47
4,794.79
5,034.53
5,286.25
5,550.57
5,828.10
52,188.18
54,797.59
57,537,46
60,414.34
63,435.05
66,606.81
69,937.15
1987
Associate Engineer
25.79
27.08
28.44
29.86
31.35
32.92
Associate Planner
Executive Assistant
2,063.4797
2,166.6537
2,2749863
2,388.7357
2,508.1724
2,633.5811
34.57
2,765.2601
SeniorAccounfant
4,470.87
4,694.42
4,92914
5,17559
5,434.37
5,706.09
5,991.4D
53,650.47
56,332.99
59,149.64
62,107.13
65,212.48
68,473.11
71,896.76
1993
Parks & Maintenance Superintendent
29.00
30.45
Senior Planner
2,320.3103
2,436.3258
31.98
2,558.1421
33.58
2,686.0492
35.25
2,820.3516
37.02
2,9613692
38.87
5,027.34
5,278.71
5,542.64
5,819.77
6,110.76
6,416.30
3,109.4377
6,737.12
50,328.07
63,344.47
66,511.69
69,837.28
73,329.14
76,995.60
80,845.38
1996
Assistant to the City Manager
30.10
31.60
33.18
2,407.7367
2,528.1235
2,654.5297
34.84
2,787,2562
36,58
2,926.6190
3841
3,072.9500
40.33
3,226.5975
5,216.76
5,477.60
5,751.48
6,039.06
6,341.01
6,658.06
6,990.96
62,601.15
65,731.21
69,017.77
72,46866
76,092.09
79,896.70
83,891.53
1998
Network/GIS Engineer
30.90
32.45
34.07
35.77
2,472.2498
2,595.8622
2,725.6554
2,861.9381
37.56
3,005.0350
39.44
3,155.2868
41.41
3,313.0511
5,356.54
5,624.37
5,905.59
6,200.87
6,510.91
6,836.45
7,178.28
64,278.49
67,492.42
70,867.04
74,410.39
78,130.91
82,037.46
86,139.33
1949
Senior Engineer
36.62
38.45
40.37
42.39
44.51
46.74
49.07
2,929.6302
3,076.1117
3,229.9173
3,391.4131
3,560.9838
3,739.0330
3,925.9846
6,347.53
6,664.91
6,998.15
7,348.06
7,715.46
8,101.24
8,506.30
76,170.38
79,978.90
83,977.85
88,176.74
92,585.58
97,214.86
102,075.60
CITY OF DIAMOND BAR Schedule C
COMPENSATION PLAN BY POSITION
FY 2006-2007
FULL TIME EXEMPT MANAGEMENT POSITIONS
(Job Classifications 2000 - 2899)
RANGE
JOB TITLE
A
Effective 07/01/06
B
C
p
E
F
G
2300
Human Resources Manager
32.03
33.63
35.31
37.08
38.93
Public Works Services Manager
2,562.2261
2,690.3374
2,824.8543
2,9660970
3,114,4019
40.88
3,270.1219
42.92
3,433.6280
5,551.49
5,829.06
6,120.52
6,426.54
6,747.87
7,085.26
7,439.53
66,617.88
69,948.77
73,446.21
77,118.52
80,974.45
85,023.17
89,274.33
2400
Public Information Manager
33.00
34.65
36.38
38.20
40,11
Recreation Services Manager
2,640.0425
2,772.0446
2,910.6468
3,0561792
3,208.9881
42.12
3,369.4375
44.22
3,537.9094
5,720.09
6,006.10
6,306.40
6,621.72
6,952.81
7,300.45
7,665.47
68,641.10
72,073.16
75,676.82
79,460.66
83,433.69
87,605.38
91,985.64
2571
Building Official
33.37
35.04
36.79
38.63
40.56
42.59
44.72
City Clerk
Planning Manager
2,669.7356
2,803.2223
2,943.3835
3,090.5526
3,2450803
3,407.3343
3,577.7010
5,784.43
6,073.65
6,377,33
6,696.20
7,03101
7,38256
7,75169
69,413.12
72,883.78
76,527.97
80,354.37
84,372.09
88,590.69
93,020 23
RANGE JOB TITLE
2985 City Engineer/Public Works Director
Community Development Director
Community Services Director
Finance Director
Information Systems Director
3172 Assistant City Manager
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2006-2007
EXEMPT EXECUTIVE MANAGEMENT POSITIONS
(Job Classifications 2900 - 3900)
Schedule D
A B C Effective 07/01/06
D E G
44.56 46.79 49.13 51.58 54.16 56.87 59.72
3,564.8665 3,7431099 3,930.2654 4,126.7786 4,333.1176 4,549.7734 4,777,2621
7,723.88 8,110,07 8,515.57 8,941.35 9,388.42 9,857.84 10,350.73
92,686.53 97,320.86 102,186.90 107,296.24 112,661.06 118,294.11 124,20881
48.86 51.30 53.87 5656 59.39 62.36 65.48
3,908.8084 4,104.2488 4,309.4612 4,524.9343 4,751.1810 4,988.7400 5,238.1770
8,469.08 8,892.54 9,337.17 9,804.02 10,294.23 10,808 94 11,349.38
101,629 02 106,710.47 112,045.99 117,648.29 123,530.71 129,707.24 136,192.60
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2006-2007
PART-TIME/ HOURLY NON-EXEMPT/ NON -BENEFITED POSITIONS
(Job Classifications 500 - 899)
RANGE
JOB TITLE
515
Community Services Worker
537
Community Services Leader t
753
Community Services Leader II
8.73
Intern
9.60
Facility A ttendant I
8.64
Maintenance Worker 1
770
Facility Attendant11
11.14
Maintenance Worker 11
775 Community Services Coordinator
800 Engineering Aide
Schedule E
A
BC
D
E
Effective 07/01106
E G
7.90
8.31
8.73
9.16
9.60
10.09 10.60
8.64
9.06
9.78
10.44
11.14
11.83 12.44
9.77
10.44
11.14
11.83
12.54
13.25 13.94
13.47 14.15 14.85 15.58 16.38 17.18 18.05
14.82 15.54 16.32 17.15 17.98 18.90 19.83
16.31 17.13 17,97 18.89 19.83 2083. 21.86
PART-TIME/HOURLY NON-EXEMPT/ BENEFITED POSITIONS
(Job Classifications 900 - 999)
Schedule F
RANGE
JOB TITLE
A
B
E
Effective 07/01/06
F G
937
Community Services Leader 1
8.64
9.06
9.78
10.44
11.14
11.83
12.44
953
Community Services Leader If
9.77
10.44
11.14
11.83
12.54
13.25
13.94
960
Once Assistant
13.47
14.15
14.85
15.58
16.38
17.18
18.05
970
Public Information Specialist
14.82
15.54
16.32
17.15
17.98
18.90
19.83
987
Neighborhood improvement Officer
18.66
19.58
20.58
21.61
22.68
23.82
25.01
Schedule G
Effective 07/01/06
CITY OF DIAMOND BAR
COMPENSATION PLAN
FY 2006-2007
BENEFITS
Benefits Eti ibilit
Benefit Allotment Cit
City Designated officials,
Details
A monthly allotment of $874(pro-rated for
of
regular full-time and
regular part-time
regular part-time employees) which can be
applied to selected options.
employees upon hire.
a) Members of the City Council, Executive
Management and employees defined
as
full-time exempt receives an additional
$30 per month.
b) Premiums for selected benefits options
are paid from the monthly benefit
allotment. The total of all premiums for
selected benefits that exceed the
monthly health benefit allotment are paid
at the employees' expense as a bi-
weekly pre -taxed payroll deduction.
c) Employees who are not encumbering
their entire benefit allotment have those
funds applied to a Section 457 deferred
compensation plan offered through the
International City Management
Health Benefit Designated officials,
Allotment
Healthcolve age offered through the
regular full-time and
California Public Employees' Retirement
regular part-time
employees upon hire
System (CalPERS), Employees may select
from two HMO plans and two PPO
or during the annual
options.
Premiums vary depending on the health
open enrollment
period.
plan selected. If health coverage is
selected, the premium is deducted from the
Dental City*/ Designated officials,
Benefit
monthl benefit allotment.
Two dental plans are available (Delta Care
reclular full-time and
Allotment regular part-time
Prepaid or Delta Dental DPO) to designated
officials and full time and regular part time
employees upon hire
or during the annual
employees and their eligible dependents.
*The
open enrollment
City pays for employee coverage. if
dependent coverage is selected, the
period.
premium is deducted from the monthly
benefit allotment.
Delta Care
Delta Care is a pre -paid dental plan, which
offers affordable HMO coverage. This
option provides orthodontics coverage.
Delta Dental
Delta Dental is Delta's Preferred Option
(DPO) plan, which allows visits to any
dentist of choice. The program provides the
maximum benefit when using a DPO
dentist. DPO dentists are Delta dentists
who have agreed to charge DPO patients
reduced tees.
Vision
Life/ ADD
Insurance
Supplemental
Life Insurance
State Disability
Insurance (SDI)
Short-term &
Long-term
Disability
(TD/LTD)
Retirement
Ketirement-
Social Security
City*/
Designated officials,
Benefit
regular full-time and
Allotment
regular part-time
allotment
employees upon hire
deduction
or during the annual
both the
open enrollment
employer's
period.
City
Designated officials,
employee's
regular full-time and
contribution
regular part-time
employees upon hire.
Employee,
Designated officials,
through the
regular full-time and
benefit
regular part-time
allotment
employees upon hire.
deduction
This is an optional
both the
benefit.
Employee,
Designated officials,
through
regular full-time,
mandatory
regular, seasonal,
payroll
and intermittent part -
deduction
time employees upon
both the
hire.
City
Designated officials,
regular full-time, and
regular part-time
ern to ees u on hire.
City pays
Designated officials,
both the
regular full-time, and
employer's
regular part-time
and the
employees upon hire.
employee's
contribution
City/ Seasonal and
Employee Intermittent part-time
Shared employees upon hire
2
Schedule G- continued
Effective 07/01/06
*The City pays for employee coverage. If
dependent coverage is selected, the
premium is deducted from the monthly
benefit allotment. Vision Services Plan
(VSP) network provides exams, prescription
glasses, contact lenses, and a second pair
of lasses each ear. Co a s a I .
Life and Accidental Death and
Dismemberment (ADD) Insurance
is provided to all designated officials
($10,000 benefit), full time and regular part
time employees ($75,000 benefit), exempt
management employees ($150,000
benefit), and executive management
em to ees$200,000 benefit .
If supplemental life insurance is selected,
the premium is deducted from the monthly
benefit allotment. Supplemental insurance
is purchased in increments of $10,000 up to
$300,000. A spouse is eligible up to half
the amount selected by the employee in
increments of $10,000. The cost for each
$10,000 of covers a is based on age.
This benefit provides affordable, worker -
funded benefits to eligible workers suffering
a full or partial loss of wages due to
disabilities which are not work related for up
to 12 months. Disability also includes
elective surgery and disabilities related to
pregnancy or childbirth.
This benefit provides income replacement in
the event of a covered disability at 60% of
salary up to a maximum of $1500 per week.
A comprehensive retirement through the
Public Employees' Retirement System
(PERS). Full time or regular part time
employees of the City are automatically
enrolled as a member of PERS and do NOT
participate in Social Security. To become
vested in PERS an employee must be a
member for a minimum of five years.
The current retirement formula is 2%@55
and benefits are based on the following:
years of service (service credit); age at
retirement; and highest salary for three
consecutive ears.
An employee's contribution rate is 6.2% on
wages up to the maximum provided by law.
The employer's tax rate is the same.
Election workers and emergency workers
are exempt from cow.,mm.
Schedule G- continued
Effective 07/01/06
1959 Survivor City/ Designated officials,
Benefit Employee,
This benefit, provided through CaIPERS
regular full-time and Retirement, is paid along with other death 1
through
regular part-time benefits, whether or not the employee was
mandatory employees upon hire. eligible to retire at the time of their death.
payroll
deduction
enefit amount formula
The monthly�the
depends on number of eligible
Employees
Y Designated officials,
Assistance
Face-to-face assessment, treatment, and
Program (EAP) regular full-time and
regular part-time
follow-up to help resolve a broad range of
personal, work, and family problems.
employees upon hire. Employees and eligible family members can
receive up to 5 -sessions per incident with
professional counselors for early
Section 125 Employee Designated officials,
Cafeteria Plans/
intervention and treatment.
At the beginning of the plan year, each
regular full-time, and
Reimbursement regular part-time
participating employee selects an amount
Accounts employees upon hire.
up to the maximum set by the City for each
plan. The amount selected is calculated
if his is an optional
benefit.
into a bi-weekly, pre -taxed payroll
deduction.
a) Insurance Plan Premium Conversion -
Should the monthly cost of health care
insurance premiums exceed the benefit
allotment and result in payroll
deductions, the amount of the qualifying
deduction may be designated to be paid
with pre-tax dollars.
b) Healthcare Flexible Spending Account -
Also known as a Healthcare
Reimbursement Account, the employee
may designate pre-tax dollars, up to a
maximum of $2,500 per calendar year for
out of pocket healthcare expenses not
covered by their medical, dental, or
vision Insurance plans.
c) Dependent Care Flexible Spending
Account- Also known as a Day Care or
Childcare Reimbursement Account, the
designated pre-tax dollars, up to a
maximum of $5,000 per household- per
calendar year, must be related to
expenses which are for dependent care
that enables the employee to remain
COBRA Employee Designated officials,
ainfull em to ed.
The Consolidated Omnibus Budget
regular full-time, and
Reconciliation Act of 1985 (COBRA)
regular part-time
employees, enrolled
provides for the continuation of health care
in qualifying health,
coverage to certain employees who
terminated employment and beneficiaries
dental, vision, and
EAP plans.
of
employees who die, become disabled or are
divorced. Employees become eligible for
continued coverage upon termination of
service, whether voluntary or not (other than
termination for gross misconduct),
retirement or reduction in hours worked.
Schedule G- continued
Effective 07/01/06
4
For these employees and their dependents,
continued coverage is available for the time
Medicare
City/ Designated officials,
eriod set forth b law, at their expense,
Pursuant to Revenue Billing 86-68 of the
Employee, regular full-time and
Internal Revenue Code, all employees hired
through all part-time
mandatory employees upon hire.
after March 31, 1987 has 1.45 percent of
their base salary deducted from their
payroll
deduction
paycheck to be paid to Medicare. The City
matches the 1.45 percent as mandated by
Deferred
Compensation
Employee Designated officials,
law.
A Section 457 deferred compensation plan
regular full-time and
is made available through the International
regular part-time
City Management Association (ICMA)
employees upon hire.
Retirement Corporation. Employees not
encumbering their entire health benefit
allotment will have those excess funds
deferred into this plan. Employees may
also elect to have additional contributions at
their expense as a pre -taxed payroll
deduction. Total deferral contributions are
not to exceed limits under Section 457 of
Automobile
Allowance
City Designated Officials,
the Internal Revenue Code.
A monthly car allowance of $120 for Exempt
Executive
Management, $250 for Executive
Management
Management, and $300 for City Council
(Ranges 2900-
Members in lieu of mileage reimbursement.
3900), Exempt
Management
(Ranges 2000-2899)
Tuition
Reimbursement
upon hire.
City Regular full-time, and
Full-time and regular part-time (on a pro -
regular part-time
rated basis) employees are eligible to
employees upon hire.
receive reimbursement in the amount of
$1500 per fiscal year, for college -level or
Personal
Employee Regular full-time, and
universit -level educational courses.
Interest-free loans between $250
Computer Loan
Program
regular part-time
and
$2,500 for the purpose of financing a
employees upon hire.
personal computer, a printer, and/or City -
compatible software are available to eligible
employees. An employee may purchase a
more expensive system, but he/she must
pay the balance over $2,500. The loan
covers 90% of the total price of the
equipment/software being purchased. The
employee pays the remaining 10% of the
purchase price at the time of purchase.
Loans are made on a first-come, first-served
basis based on available funds. Once the
money for the employee loans has been
obligated, the fund will be replenished
through payroll deductions from outstanding
loans. New loans will then be made as
funds become available. Loans will be for a
maximum term of 24 months and will be
repaid through payroll deductions on a
biweekly basis.
4
:. _W
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6.14 _
Meeting Date: 06/20/06
AGENDA REPORT
VIA: Linda C. Lowry, City Manager
TITLE: Amend the FY05-06 Budget to increas"the an9sit Subsidy Fare Revenue and Transit
Subsidy Fares appropriation by $100,000 and appropriate $10,000 from the Prop A Transit Fund
reserves increasing the Transit Subsidy appropriation.
RECOMMENDATION: Approve,
FINANCIAL IMPACT:
The current Prop A — Transit Fund budget has an appropriation of $190,000 for the City's transit
subsidy program. The additional appropriation of $10,000 from the Prop A — Transit Fund unreserved
fund balance will reduce the anticipated fund balance reserve at June 30 to the amount of
approximately $920,100. The increase in transit fare revenue and its offsetting expenditure results in
no net affect to the Prop A Transit Fund,
BACKGROUND:
Several years ago the City Council authorized the sale of transit passes to Diamond Bar residents at
a discounted rate. The discount is 5001% for seniors and disabled residents and 20% for everyone
else. With the increasing cost of commuting and traffic this program has grown in popularity.
DISCUSSION:
Over the past few months the rapid increase fuel prices has made public transportation extremely
popular. As a result the City has a marked increase in the use of the transit subsidy program.
When the FY 05-06 budget was approved it was estimated that the transit safes would equal
$550,000 for the fiscal year and that the amount subsidized would be $190,000 for a total ticket value
of $740,000. As of the end of May, the City has sold a total of $754,112 worth of transit passes which
has been discounted to $590,713 resulting in a savings of $163,399 to the citizens of the City of
Diamond Bar.
In order to bring the budget in line with this unprecedented growth, staff is requesting that the budget
be adjusted by $100,000 to recognize the increase in the transit fare revenue and the offsetting transit
subsidy fares appropriation and increase the transit subsidy appropriation by $10,000.
PREPARED BY:
Linda Magnuson
REVIEWED BY:
Depart6i6ht Head
Attachments:
Assistant City Manager
Agenda #
Meeting Date: Jun 2e 0, 2006
CITY COUNCIL
AGENDA REPQ T
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Authorize expenditures in an amount not -t -
Graphics United for production of the City s enewsletter/recreation xceed $75,000 ide d
miscellaneous printing services.guide and
Recommendation:
Authorize expenditures
printing services.
in an amount not -to -exceed $75,000 for FY 06107 to Graphics United f
or
Budget Implication:
These amounts are budgeted for FY 06/07 (pending approval of FY O6/07 Bud
Background/Discussion: get)'
The City requested bids for production services from seven vendors. Five
ranging from $60,245 to $118,100 (bid comparisons below .
recommends that Graphics United provide production services for vendors submitted bids
As the lowest responsible bidder, staff
guide. In order to provide for additional a the City's newsletter/recreation
recommended that the City Council authorize gexpenditures pto Graph cs Unecial inserts ited in
the
exceed $75,000 for FY 06/07.Year, it is
n an amount not -to -
Cost Com arisons
Vendor
Graphics United
PROforma
A-1 Printing & Graphics, Inc.
United Litho, Inc.
Smith Lithographic Arts, Inc.
Prepared By
Marsha Roa
Public Information Manager
Cost
$60,244.80
$65,560.00
$73,584.00
$112.359.20
$118,10c).00
Reviewed By
Dave Doyle
Assistant City Manager
Agenda # 6.16
Meeting Date: June 20, 2006
CITY COUNCIL
--' AGENDA REPORT
TO: Honorable Mayor and Members of City Council
VIA: Linda C. Lowry, City IManag
TITLE: Extension of City -Wide Graffiti Removal Contract with Graffiti Control Systems
for the 2006-2007 Fiscal Year in the amount of $45,000
RECOMMENDATION: Approve
FINANCIAL IMPLICATION: Funds for this contract are included within the proposed
2006-2007 FY budget.
BACKGROUND: On May 19, 1993, the City Council awarded a contract to Graffiti Control
Systems for graffiti removal in Diamond Bar. Section 31 of the specifications of the contract
allows the City Council to extend the contract on an annual basis if doing so is deemed to be
in the best interest of the City.
DISCUSSION: Since the original contract was awarded, the City Council has approved the
annual extension of the contract at the same cost of $30.00 per site. Staff is recommending
that the contract be extended for the 2006-2007 FY in the amount not to exceed $45,000.
This amount should be sufficient for required graffiti removal services, plus additional as -
needed work requested by the Public Works Division, such as cleaning paint spills upon
public streets. Graffiti Control Systems has proven that they can satisfactorily perform the
specifications of the contract.
Prepared by
Nancy Fong
Community Development Director
Attachment: Letter of Agreement
Reviewed
David Doyle
Assistant City Manager
Carol Herrera
Mayor
Bob Zirbes
Mayor Pro Tem
Wen P. Chang
Council Member
lack Tanaka
Council Member
Steve Tye
Council Member
Recyded paper
June 7, 2006
City of Diamond Bar
21825 Copley Drive • Diamond Bar, CA 917654178
Mr. Barry Woods, President
Graffiti Control Systems
7260 Atoll Avenue
North Hollywood, CA 91606
Re: Graffiti Removai Contract
Dear Mr. Woods:
(909) 839-7000 • Fax (909) 861-3117
www.CityofDiamondRar.com
This confirms your agreement with the City that in accordance with Section 31
of the specifications of our contract dated May 19, 1993, the City of Diamond
Bar is interested in extending the Graffiti Removal Contract with Graffiti Control
Systems from July 1, 2006, through June 30, 2007. The contract will maintain
the unit price of $30.00 per site presented in your proposal dated March 5,
1993. Total work for the fiscal year will be in an amount not to exceed $45,000.
Upon approval of this contract extension by the Diamond Bar City Council, a
purchase order in the amount not to exceed $45,000 will be processed and
forwarded to you.
Sinter
ancy o
Communit ve ment Director
By signing below, the parties agree to the above terms.
.-�
Carol Herrera, Mayor Date Barry Wo ds, President Date
City of Diamond Bar Graffiti Control Systems
Attest:
City Clerk
Date
Approved as to Form:
City Attorney
Date
CITY COUNCIL
Agenda # 5.1 7
Meeting Date: 1 gnu e 0 2006
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
t);4t .
from
Packard, throughout the 200617 fiscal year in an amount not to exceed $73
TITLE: Authorize City Manager to purchase computer hardware (servers) 000.
Recommendation:
City Staff recommends the City Council authorize the City Manager to purchase the required
hardware and professional services. This purchase exceeds the City Manager's spending a
and requires Council authorization. authority
Budget/Financial Impact:
There are sufficient funds in the proposed FY06-07 budget for these purchases.001-4070-46230)
Discussion:
Purchases.(001-4070-46230)
The City's computer network is used to store all digital information created by Cit staff
network users. As the City's programs and the e -government services expand, additional
resources are needed to fulfill the increased networked system demand. This fiscal year we will be
City ff and other
implementing a number of improvements which will include the following: computing
Internet streaming of Council Meetings (2 servers)
• Development Service software package (2-3 servers)
• Replacement server for "Tele -Trac" hardware — DBCITYI 10 server)
These five to six servers (depending on which Development Service software package
will be purchased throughout the next fiscal year as they are needed during IS Project development;
or, in the case of DBCity11, when support eligibility expires and the server is designated a
1 velopment;
Hewlett Packard (HP) is a recognized expert in the field and provides extremelyg s surplus.
hardware. In addition, HP provides excellent technical support dependable
the manufacturer, the City can avoid any costly mark ups by resellers. In addition, the Citys. By purchasing
is directly from
+ty is
Purchasing the equipment under the State negotiated WSCAII contract which provides pricing below
retail. Using WSCAII also removes any formal biddingg
Council, these purchases will be made as needed through out the fiscal lyearlf approved by the City
PREPARED BY:
Desforges, Dire r nformation Systems
2
CITY COUNCIL
Agenda # 6.1 8
Meeting Date: June20 2006
AGENDA RE-
PORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Authorize City Manager to purchase various computer and network equipment
CDWG, throughout the FY 06-07 for an amount not to exceed $109,400. pment from
Recommendation:
City Staff recommends the City Council authorize the City Manager to purchase th
hardware and professional services. This purchase exceeds the City Manager's se required
and requires Council authorization. g pending authority
Budget/Financial Impact:
There are sufficient funds in the proposed FY06-07 budget for these purchases:
001-4070-46230 - $75,000
001-4070-42205 - $24,300
001-4070-41200 - $5,100
001-4070-41300 - $5,000
Discussion:
The City's computer network is used to store all digital information created b Cit s
network users. As the City's programs and the e -government services expand, additional
resources are needed to fulfill these requests. This creates a need for y y p tape libraries and related
tall and other
support the additionsl computing resources (servers), this includes backup nal computing
maintenance as well as media (tapes). additional infrastructure
Some of the items we will be purchasing this fiscal year are: additional backupto
pe library drives in
order to allow for timely backups of the added data; additional un -interruptible power seCanyon
applies (UPS)
for the additional server load; additional network switches to provide n
servers, as well as inter -site connections to both Heritage and Sycamore an connections for the new
yon Parks. Additional
items listed in the budget line items mentioned above will also be purchased from this vendor,
CDWG.
CDWG (CDW _ Government) is a Fortune 500 company, and the recognized leader in the ar
Technology fulfillment services, with sales of over $6.3 Billion in 2005. This volume allows ea
them to
consistently be the lowest cost vendor to the government market. Additionally, all equipment
Purchases are made under specially negotiated State contracts, i.e. WSCA, WSCAII & CMAS
formal bidding Process' required. Over the past year we have compared their prices, and i
case the price quoted was the lowest we could obtain for the requested items from an so no
Additionally we have experienced excellent customer service from CDWG. n every
y source.
It is recommended that the City Council authorize these expenditures.
PREPARED BY:
Ken Desforges, Director lnformation Systems
Agenda #
Meeting Date: June 20 2006
CITY COUNCIL
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Authorize City Manager to enter into a three (3) year contract with Granicus, Inc. for the
purchase of initial software and services, with a first year total contract cost not to
exceed $43,500 and additional annual costs not to exceed $12,000 per year.
Recommendation:
City Staff recommends the City Council authorize the City Manager to execute Contract.
Budget/Financial Impact:
There are sufficient funds in the proposed FY06-07 budget for these purchases.
(001-4070-46235 - $30,000)
(001-4070-44030 - $13,500)
Background/Discussion:
Granicus webcasting solutions provide local government with the ability to deliver public meetings,
service announcements, education content and video training through the Internet, live or on -
demand. Granicus will provide the software, and monthly services that will allow us to "stream"
Council meetings over the Internet - both "live" and from a video archive, without the need to invest in
a vast array of infrastructure and a significant bandwidth increase to support t
his community srvice.
Granicus will also provide us with their "Minute Maker" module that will allow he City Clerk toindex
the "streamed" meeting to the agenda - real time, so that if a resident wants to watch the discussion
on a particular topic they would just go to the agenda and click on that link and then watch just the
section of the Council meeting the viewer had an interest in. The Granicus system is now in use with
over 150 Cities through out California and has proved to be hugely successful.
We evaluated offerings from 12milesout (company name) and Pectron in addition to Granicus and
neither had the track record of serving municipal government or the added software or services we
felt would be needed to provide maximum value to the residents. Staff is requesting a three (3) year
contract, so that we can take advantage of a negotiated reduction in the monthly service costs from
$1,500 to $1,000 per month.
PREPARED BY:
Ken Desforges, Director Information Systems
CITY COUNCIL
Agenda # -6.20
Meeting Date: June 20 2006
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage,
oi�!�Illly
TITLE: Authorize City Manager to enter into a one (1) year contract with A.C.T. GIS INC. for
the purchase of GIS related professional/technical services, GIS data and a GIS
strategic plan at a total contract cost not to exceed $100,000 for fiscal year 2006/2007.
Recommendation:
City Staff recommends the City Council authorize the City Manager to execute this
professional/technical services contract which exceeds her spending authority.
Budget/Financial Impact:
There are sufficient funds in the proposed FY06-07 budget for these purchases.
(001-4070-44000 - $90,000)
(001-4070-46235 - $10,000)
Background:
The City has contracted with A.C.T GIS Inc. for Advanced GIS services and support over the past
year and has been very satisfied with their performance. A.C.T. has produced digital versions of the
General Pian and Zoning map. These included boundary updates and the addition of color for bot
"wall prints" and website display. They have additionally produced custom maps and views for h
various departments, as well as developed six new layers for bike lanes, recreation trails, walkways,
and linked all of the arbor maps and data into the GIS websites.
A.C.T. enhanced the websites by adding the following features.
• Development of a custom database query tool for quickly and accurately updating property
ownership information.
• Development of custom code for better translation of AutoCAD text data for display on the GIS
websites. This custom code rotates the displayed text so that our websites display the text to
match the original AutoCAD files. Very few GIS websites have this capability. It makes our
site much better and more easily read by all users.
Discussion:
In the new fiscal year, we will be continuing the in-house and e -government programs in place and
will continue to provide ongoing support for economic development issues, Development Services,
and Public Works. A.C.T. is also able to obtain additional GIS data and provide that to us at a lower
cost then we can obtain it on our own. A key deliverable for this next fiscal year will be a GIS
Strategic Plan. This we will provide us with a road -map for the next few years of what our GIS needs
are likely to be, so appropriate resources can be allocated to this area.
PREPARED BY:
ystems
2
CITY COUNCIL
Agenda # 6 , 2 1
Meeting Date: June 20 2006
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Mana e
g �;;tti�
TiTLE:
Authorize City Manager to enter into a "Memorandum of Understanding for the Los
Angeles Region Imagery Acquisition Consortium (LAR -IAC
ram band
The County of Los Angeles and the Participating Entities" to prow de the City of between
Diamond Bar with updated Aerial imagery, at a cost of $49,000 from the fiscal year
2006/2007 budget. y
Recommendation:
City Staff recommends the City Council authorize the City Manager to execute Contra
Budget/Financial Impact. Contract.
There are sufficient funds in the proposed FY06-07 budget for these purchases.
(001-407046235 - $49,000)
Background:
The County of Los Angeles is working as the lead agency in obtaining both Aerial a
photography of all areas within their jurisdiction under a consortium they have created Oblique
ailed the Los
Angels Region — Imagery Acquisition Consortium (LAR -IAC). The City has executed
to participate in this consortium subject to final budget and council contract a a letter of intent
pp rova Is
Discussion:
LAR -IAC is providing the following digital data: geodetic points (including triangulation
datasets, 2 foot elevation contours, 4 inch pixel resolutions color orthogonal imagery,
imagery and near infra -red imagery.), digital terrain
Cities on a "at cost basis", based n square LAR-IAC
Ouras costwill be that $49 will provide this data to tcolor e oblique
000.
Normally our cost just to get basic (non -quality control checked) aerial photography of this type would
easily be in the hundreds of thousands of dollars. The City of Diamond Bar cannot duplicate the value
added services the county is performing as we do not have staff with the training needed to check the
aerial data and perform quality control.
This consortium is a excellent example of what cities and counties can do working together to provide
services to all the residents, at the lowest total cost.
It is recommended that the City Council authorize this contract with Los Angeles County which
exceeds the City Manager's spending authority.
PREPARED BY:
u
Ken Desforges, Director Information Systems
Agenda # 6 .2 2
Meeting Date:
CITY -COUNCIL
- AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approve the 2006-2007 Fiscal Year Appr riation Limit and the Revisions to Fiscal
Year 2004-2005 and 2005-2006 Appropriations Limits using the growth factor of
County population change over the prior year and the change in the California per
capita personal income as the annual adjustment growth factor.
RECOMMENDATION:
Approve the use of the growth in the County population over the prior year and the change in
California per capita personal income as the annual adjustment growth factor for use in calculating
the Fiscal Year 2006-2007 Appropriations Limit and revise the Fiscal Years 2005-2006 and 2004-
2005 Appropriations Limits.
Approve Resolution 2006 -XXX, which establishes the Fiscal Year 2006-2007 Appropriations Limit
at $28,885,277 and revises the Fiscal Year 2005-2006 Appropriations Limit to $27,569,946 and the
Fiscal Year 2004-2005 Appropriations Limit to $25,886,770.
FINANCIAL IMPACT:
Since the City's 2006-2007, 2005-2006 and 2004-2005 appropriations subject to the Gann Limit
fall welt below $28,885,277, $27,569,946 and $25,886,770 there is no financial impact.
BACKGROUND.-
Per
ACKGROUND:
Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's
review and approval. Pursuant to Article XIII13 of the California Constitution (known as the Gann
Limit), the City must compute an annual appropriations limit. This appropriations limit will place a
ceiling on the City's total amount of tax revenues and the total amount of appropriations.
The appropriation limit can be calculated by the use of one of the following factors:
• Based on the growth factor of County population change over the prior year and the change
in the California per capita income over the prior year.
• Based on the growth factor of City population change over the prior year and the change in
the California per capita income over the prior year.
• Based on the growth factor of change in the City's non residential new construction
valuation and the change in the County or City population.
DISCUSSION:
Each fiscal year the City Council adopts the appropriations limit at the same time it is adopting its
annual budget. As a part of the annual audit, the City's auditors are asked to review the
calculation of the limit for the current fiscal year. When the auditors reviewed the calculation of the
FY05-06 appropriations limit, it was found that there had been an error in defining the growth
factor. When this was brought to staff's attention, the prior year's calculation was reviewed and it
was found that the growth factor used for FY04-05 was in error as well, The recommendation from
the auditor was that these limits be corrected at the same time as the adoption of the FY06-07
appropriations limit.
The recommended factor to compute all three year's appropriation limits is the growth factor of
County population change over the prior year and the change in the California per capita income
over the prior year. By using this factor the City will have an appropriation limit of $27,761,025 for
Fiscal Year 2006-2007. In the revision of Appropriation Limits for Fiscal Year 2005-2006 and Fiscal
Year 2004-2005, with the use of the growth factor of County population change instead of City
population change over the prior year and the change in the California per capita income over the
prior year, the Appropriation Limits for these two Fiscal Year have been changed from $25,886,770
to $27,569,946 and $24,879,224 to $25,886,770 which were $1,683,175 and $1,007,546 higher
respectively than what were originally adopted.
PREPARED BY:
Susan Full, Senior Accountant
Linda G. Magnuson, Finance Director
REVIEWED BY:
Depart e Head Assistant City Manager
Attachments:
Resolution
Appropriation Limit Worksheets for fiscal year 2006-2007
Recalculation Worksheets for fiscal years 2005-2006 and 2004-2005
RESOLUTION NO. 2006 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE
PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2006-
2007 AND AMENDING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2005-
2006 and 2004-2005 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH
THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE
WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the
passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990),
provides that the total annual appropriations limit of such entity for the prior year be adjusted for
changes in the non-residential assessed valuation or the percentage change in the California Per
Capita Income and population except as otherwise specifically provided for in said Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing
body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following
fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting.
Prior to such meeting, documentation used in the determination of the appropriation limit shall be
available to the public; and
WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the
method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City
Council regarding which of the annual adjustment factors have been selected each year; and
WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for
determining the appropriations limit for each local jurisdiction for the fiscal year; and
WHEREAS, the City Council of the City of Diamond Bar wishes to establish the
appropriation limit for fiscal year 2006-2007 and revise the appropriation limits for fiscal year 2005-
2006 and 2004-2005 for the City of Diamond Bar.
NOW, THEREFORE, BE IT' RESOLVED by the City Council of the City of Diamond Bar,
California, as follows:
Section 1. That it is hereby found and determined that the documentation used in the
determination of the appropriations limit for the City of Diamond Bar for fiscal year 2006-2007 was
available to the public in City offices of said City at least fifteen days prior to this date.
Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit
for the newly incorporated City.
Section 3. That the factor selected is the growth factor of Los Angeles County population
change over the prior year and the change in California per capita personal income as the annual
adjustment growth factor for use in calculating the Fiscal Year 2006-2007, 2005-2006, 2004-2005
Appropriations Limits,
Section 4. That the Appropriations Limit for the City of Diamond Bar as established in
accordance with Section 7902(a) and Section 7902.6 of the California Government
Code is $28,885,277 for fiscal year 2006-2007.
Section 5. That the Appropriation Limits for the City of Diamond Bar as established in
accordance with Section 7902(a) and Section 7902.6 of the California Government Code have
been revised to $27,569,946 for fiscal year 2005-2006 and $25,886,770 for fiscal year 2004-2005.
Section 6. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to
the passage and adoption of this Resolution No. 2006-XXXX .
PASSED, APPROVED AND ADOPTED this day of 2006.
Carol Herrera, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Resolution was passed, and approved and adopted at a regular meeting of the City Council of the
City of Diamond Bar held on the �— day of
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
, 2006, by the following vote:
Tommye Cribbins, City Clerk
City of Diamond Bar
CITY OF DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
2006-2007
California Per Capita Income
% Change over Prior Year
3.96%
Population Change 0.21%
% Change over Prior Year (City)
Per Capita converted to a Ratio 1.0396
Population converted to a Ratio 1.0021
Calculation of Growth Factor
1.0418
(Growth Factor = Per Capita Ratio x Population Ratio)
2005-2006 Appropriations Limit 27,569,946
2006-2007 Appropriations Limit $28 721,905
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
CITY OF DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
2006.2007
California Per Capita Income
% Change over Prior Year
3.96%
Population Change
% Change over Prior Year (County) 0.78%
Per Capita converted to a Ratio
1.0396
Population converted to a Ratio
1.0078
Calculation of Growth Factor
(Growth Factor = Per Capita Ratio x Population Ratio) 1.0477
2005-2006 Appropriations Limit
27,569,946
2006-2007 Appropriations Limit
$28,885,277
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
CITY OF DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
2006-2007
% Change Non Residential
New Construction (City)
Population Change
% Change over Prior Year (City)
Nonresidential converted to a Ratio
Population Converted to a Ratio
Calculation of Growth Factor
2005-2006 Appropriations Limit
2006-2007 Appropriations Limit
0.20%
0.21%
1.002
1.0021
1.0041
27,569,946
$27,625,086
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
CITY OF DIAMOND BAR
ANNUAL_ APPROPRIATIONS LIMIT
EXHIBIT "A"
2006-2007
1989-90
Base Year
1990-91
Adjusted Base
9,882,416
1991-92
Adjusted Base
10,785,
1992-93
Adjusted Base
11'585'119292
1993-94
Adjusted Base
11,,
762247
1994-95
Adjusted Base
12,227575,449595
1995-96
Adjusted Base
13,1 fi9,8 4
1996-97
Adjusted Base
14,005,2007
1997-98
Adjusted Base
14,729,615
1998-99
Adjusted Base
15,608,665
1999-00
Adjusted Base
16,482,389
2000-01
Adjusted Base
17,561,562
2001-02
Adjusted Base
18'772'045
2002-03
Adjusted Base
20,576,003
2003-04
Adjusted Base
22,364,058
2004-05
Adjusted Base (revision)
2
2005-06
Adjusted Base (revision)
255,886886,,466
,770
2006-07
Adjusted Base
27'8
28,88855,,277277
City of Diamond Bar
Recalculation of GANN Limit FY 05/06
6/30/2006
WLetive-
To verify that the appropriation limit amount that was adopted for fiscal year ended June 30, 2006
was accurate and that it was calculated using the correct population and inflation factors.
Methodology_
Using letter from the State Department of Finance that supplied the population and inflation factors,
we recalculated the GANN appropriation limit. We compared the recalculated limit to the amount
that was adopted by council and inquired about any differences.
scope..
Appropriation limit for FY 05-06
Appropriations limit - for the FY ending June 30, 2005 (as corrected)
25,886,770
Adjustment factors for the fiscal year ended June 30, 2005
Inflation Population Combined
Factor Factor Factor
1.0526 1.0118 1.06502068
0.06502068
Adjustment for inflation and population
1,683,175
Appropriations Limit for fiscal year ended June 30, 2006
27,569,946
City of Diamond Bar
Recalculation of GANN Limit FY 04/05
6/30/2005
Ob•ective:
To verify that the appropriation limit amount that was adopted for fiscal year ended June 30, 2004
was accurate and that it was calculated using the correct population and inflation factors.
Meth 192 OQV'
Using letter from the State Department of Finance that supplied the population and inflation factors,
we recalculated the GANN appropriation Iimit. We compared the recalculated limit to the amount
that was adopted by council and inquired about any differences.
Sc
Appropriation limit for FY 04-05
FY 04-05
Appropriations limit - FR ending June 30, 2004
24,723,466
Adjustment factors for the fiscal year ended June 30, 2005
Inflation Population Combined
Factor Factor Factor
1.0328 1.0138 1.0471
0.0471
Adjustment for inflation and population
1,163,304
Appropriations Limit f
or fiscal year ended June 30, 2005
25,886,770
Adopted Approprations limit for fiscal year ended June 30, 2005
24,879,224
Difference
1,007,546 (a)
Note:
The difference is due to the City used the change in assessed value as a result of change in
residential new
construction of .63%. In addition, this factor was not multiplied with the
factor.
non
population
CITY COUNCIL
Agencla # 6. 23 --
Meeting
3Meeting Date: June 20, 2006
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager,
Lti
TITLE: Review and approve Resolution No: 206 --XX which adopts the FY 2006-
2007 Investment Policy.
RECOMMENDATION:
It is recommended that City Council review and approve Resolution No: 2006 -XX which
adopts the FY 2006-2007 Investment Policy.
FINANCIAL IMPACT:
None
DISCUSSION:
Submitted for Council's review and approval is the FY 2006-2007 Investment Policy and
its accompanying resolution. The proposed investment policy states the goals of the
City's investment activities, the types of investments in which the City will invest funds,
and the monthly reporting requirements.
The FY 2006-2007 Investment Policy is the same as the City's prior year's investment
policy and was drafted in accordance with the Government Finance Officers Association
(GFOA) investment policy outline and model. All investments allowed by the investment
policy are authorized by Government Code Section 53601.
The City as part of its investment policy, requires all brokerldealers to complete a
questionnaire and provide information on their portfolios and investment policies.
The proposed investment policy has been reviewed and approved by the City's auditors.
It should be noted that the City continues to invest a large portion of its funds in the
State Treasurer's Local Agency Investment Fund. The investment goals and practices
of LAIF are in concurrence with the City's investment goals and objectives. Attached, as
Appendix C, is a description of the LAIF program which is contained on the State
Treasurer's website.
Page 2 — FY06-07 Investment Policy Report
This past fiscal year, the City started diversifying its investment portfolio by working with
two different investment broker dealers. The City currently has $5 million invested in
one to two year term federal securities. These investments have been made in
accordance with the investment policy.
PREPARED BY:
Linda G. Magnuson, Finance Director
REVIEWED BY:
Department ead Assistant City Manager
Attachments:
Resolution No: 2006 -XX
Investment Policy
RESOLUTION NO: 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE
STATEMENT OF INVESTMENT
and WHEREAS, it is the City's policy to annually adopt the City investment policy,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
HEREBY RESOLVES, that the attached Statement of Investment Policy (Exhibit A) be
adopted as presented herein.
PASSED, ADOPTED AND APPROVED THIS day of 2006
Carol Herrera, Mayor
I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a meeting of the City
Council of the City of Diamond Bar held on the day of 2006, by
the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
i ommye Lnbbrns
City Clerk of the City of Diamond Bar
EXHIBIT A
CITY OF DIAMOND BAR
INVESTMENT POLICY - FY 2006-2007
PURPOSE
This Statement is intended to provide guidelines for the prudent investment of the City's
temporarily idle cash and to outline the policies for maximizing the efficiency of the
City's cash management system. The ultimate goal is to enhance the economic status
of the City while protecting its accumulated cash.
It is the policy of the City Council to review, update and adopt the City's Investment
Policy on an annual basis.
INVESTMENT OBJECTIVE
The investment of funds of the City of Diamond Bar is directed to the goals of safety,
liquidity and yield. The authority governing investments for municipal governments is
set forth in the Government Code, Sections 53601, et. seq.
1. Safety. Safety of principal is the foremost objective of the investment
program. Investments shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. The objective will be to mitigate
credit risk and interest rate risk. The City will operate only in those investments
that are considered very safe.
A. Credit Risk is the risk of loss due to the failure of the security issuer or
backer. Credit risk will be mitigated by:
Limiting investments to the safest types of securities;
Pre -qualifying the broker-dealers with which the City will do business. This
will be done via a competitive bid and the response on a questionnaire
(Appendix B) submitted by the prospective institution, In addition broker-
dealers should be primary, registered investment securities dealers;
Diversifying the investment portfolio in order that potential losses on
individual securities do not exceed the income generated from the
remainder of the portfolio.
B. Interest Rate Risk is the risk that the market value of portfolio securities will
fall due to a change in general interest rates. Interest rate risk will be
mitigated by:
Structuring the investment portfolio so that securities mature to meet cash
requirements for ongoing operations, thereby avoiding the need to sell
securities on the open market prior to their maturation to meet specific
operational needs;
Operating funds will be invested primarily in shorter term securities.
PAGE 2 - Investment Policy
2. Li uidit . The investment portfolio will remain sufficiently liquid to meet all operating
requirements which might be reasonably anticipated. This is accomplished by
structuring the portfolio so that securities mature at the same time as cash is needed to
meet anticipated demands. Additionally, since all possible cash demands cannot be
anticipated, the portfolio will consist largely of securities with active secondary or resale
markets.
3. Yield. Yield is the potential dollar earnings an investment can provide and
sometimes is described as the! rate of return. The primary objective of the investment
policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to
ensure the preservation of capital in the overall portfolio. The investment portfolio shall
be designed with the objective of attaining a market rate of return throughout budgetary
and economic cycles, taking into account the investment risk constraints and cash flow
characteristics of the portfolio. Return on investment is of least importance compared to
the safety and liquidity objectives described above. Investments are limited to relatively
low risk securities in anticipation of earning a fair return relative to the risk being
assumed. Securities shall not be sold prior to maturity unless one of the following
conditions exists: 1) a declining credit security could be sold early to minimize loss of
principal; 2) a security swap would improve the quality of yield in the portfolio; or 3)
liquidity needs of the portfolio require that a security be sold.
POLICY
As a General Law city, Diamond Bar operates its accumulated idle cash investments
under the prudent man rule. This insures that "...investment shall be made with the
exercise of that degree of judgement and care, under circumstances then prevailing,
which persons of prudence, discretion and intelligence exercise in the management of
their own affairs, not for speculation but for investment considering the probable safety
of their capital as well as the probable income to be derived." (CC #2261) This affords
the City a broad spectrum of investment opportunities, so long as the investment is
deemed prudent and is allowable under current law of the State of California and the
regulations of the City of Diamond Bar.
The City of Diamond Bar strives to maintain the level of investment of all funds as near
100% as possible, through daily and projected cash flow determinations. Cash
management and investment transactions are the responsibility of the Treasurer.
Investments are allowed in the following media:
United States treasury bills, bonds, notes or any other obligations or securities issued
by the United States treasury or any other obligation guaranteed as to principal and
interest by the United States.
Federal agency or United States government-sponsored enterprise obligations,
participations or other instruments, including those issued by or fully guaranteed as to
principal and interest by federal agencies or United States government-sponsored
enterprises.
Local Agency Investment Fund (state pool) - Demand Deposits
Certificates of Deposit (or Time Deposits), placed with commercial banks and/or
savings banks.
PAGE 3 - Investment Policy
Negotiable Certificates of Deposit
Bankers Acceptances
Commercial Paper
Medium Term Corporate Notes
Passbook Savings Accounts
Active Deposits
Money Market Funds comprised of investments rated in the highest category by
Moody's Investors Services Inc:. or by Standard & Poor's Corporation.
Repurchase Agreements
Prohibited investments include securities not listed above(unless authorized pursuant to
section 53601), as well as inverse floaters, range notes, interest only strips derived from
a pool of mortgages (Collateralized Mortgage Obligations), and any security that could
result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero
interest accrual means the security has the potential to realize zero interest depending
upon the structure of the security. Zero coupon bonds and similar investments that start
at a level below the face value are legal because their value does increase.)
Government and agency paper are the highest quality investments available in terms of
safety and liquidity. Certificates of deposit and savings accounts must be insured or
collateralized. Only commercial paper, with A-1 Moody's and P-1 Standard & Poor's
ratings, is authorized for purchase.
Most investments are highly liquid, with the exception of collateralized and insured
certificates of deposit held by banks and savings banks. Maturities are selected to
anticipate cash needs, thereby eliminating the need for forced liquidation.
Effective January 1, 1989 the Government Code, Section 53601 states..."no investment
shall be made in any security, other than a security underlying a repurchase or reverse
repurchase agreement authorized by this section, which at the time of the investment
has a term remaining to maturity in excess of five years, unless the legislative body has
granted express authority to make that investment either specifically or as a part of an
investment program approved no less than three months prior to the investment."
Therefore longer-term investments (over one year) are limited to maturities of five years
or less unless specifically approved by the City Council.
Diamond Bar attempts to obtain the highest yield possible when selecting investments,
provided that the criteria for safety and liquidity are met. Ordinarily, through a positive
yield curve, (i.e., longer term investment rates are higher than those of shorter term
maturities), the City attempts to ladder its maturities to meet anticipated cash needs in
such a way that longer term investments carry a higher rate than is available in the
extremely short term market of 30 days or less.
The City is authorized to invest in the Local Agency Investment Fund based upon
periodic reviews of the book to market value of the investment pool and an annual
review of the goals and strategies of the investment board. If there are changes in the
Page 4 - Investment Policy
management of the Local Agency Investment Fund, and there is a conflict with the
City's investment goals, the City may elect to discontinue investment in LAIF.
It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio
may be invested in Reverse Repurchase Agreements. Since these types of
investments are extremely sophisticated, the City of Diamond Bar chooses not to
individually invest in these types of securities but will participate in LAIF's investment
pool as long as the percentage of the portfolio remains at 10% or less.
POLICY CONSTRAINTS
The City operates its investment pool with many State and self-imposed constraints.
The City does not purchase or sell securities on margin,
The City does not buy stocks or deal in futures or options.
The City does not use Reverse Repurchase Agreements for the investment of funds.
The City does not invest in Guaranteed Small Business Administration (SBA) Notes.
SAFEKEEPING OF SECURITIES
The City of Diamond Bar will adopt the operational practice of having all purchased
securities delivered, versus payment to a safekeeping account at the City's depository
bank. It is recognized this will be to a third party independent custodian under
contractual agreement made with the Security Services Division of the chosen bank.
Investment transactions will be authorized by the City Treasurer and executed by either
the Finance Director or the Assistant City Clerk. The transactions will be verified via
monthly reconciliations by the Senior Accountant.
REPORTING
A monthly report of investments will be provided to the City Manager. The required
elements of this report are as follows:
a) Type of investment
b) Institution
C) Date of Maturity
d) Amount of deposit or cost of security
e) Current market value of securities with maturity in excess of twelve months
f) Statement relating the report to the Statement of Investment Policy
g) Rate of interest
h) Statement that there are sufficient funds to meet the next six months' obligations
Page 5 — Investment Policy
The basic premise underlying the City of Diamond Bar's investment philosophy is to
insure that money is always available when needed.
Attachment: Appendix A - Description of Investments
Appendix B - Broker Dealer Questionnaire
Appendix C - Local Agency Investment Fund Description
Linda C. Lowry
City Manager
Appendix A
Description of Investments
U.S. Treasury Issues are direct obligations of the United States Government. These
issues are called bills, notes and bonds. The maturity range of new issues is from 30
days (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the
safest investment security.
Federal Agency Securities are issued by direct U.S. Government agencies or quasi -
government agencies. Many of these issues are guaranteed directly or indirectly by the
United States Government. Examples of these securities are Federal Home Loan Bank
(FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm
Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government
National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC)
notes.
Investment in these types of securities is limited to 20% of the portfolio.
Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which
local agencies may use to deposit funds for investment. There is no minimum
investment period and the minimum transaction is $5,000, in multiples of $1,000 above
that, with a maximum of $40 million for any agency. It offers high liquidity because
deposits can be converted to cash in twenty-four hours and no interest is lost. All
interest is distributed to those agencies participating on a proportionate share
determined by the amounts deposited and the length of time they are deposited.
Interest is paid quarterly via direct deposit into the agency's LAIF account.
The State keeps an amount for reasonable costs of making the investments, not to
exceed one-quarter of one percent of the earnings.
Certificates of Deposit are investments for inactive funds issued by banks, savings
and loans and credit unions. Investments of $100,000 are insured respectively by
Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan insurance
Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF).
Certificates of Deposit can be issued from 14 days to several years in maturity allowing
the City of Diamond Bar's investment of funds to be matched to cash flow needs. For
deposits exceeding $100,000 the financial institution is required to collateralize with
110% government securities collateral. City of Diamond Bar does not accept 150%
Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the
Government Code prohibits investments in certificates of deposits of state or federal
credit unions if any member of the city's governing or managing officers (Council, City
manager, Fiscal officers) serves on the credit union board or key committee positions.
Negotiable Certificates of Deposit are unsecured obligations of the financial
institution. These securities are generally issued in bearer form and pay interest at
maturity. Although negotiable, a strong secondary market exists only in the NCD's
issued by the largest United States banks. Examples of large banks include Bank of
America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities
Page 2 - Appendix A
generally trade with minimum amounts of $1 million per trade with the average trade in
the secondary market of $5 million.
Investment in Negotiable Certificates of Deposit is limited to 30% of the investment
portfolio per Government Code Section 53601.
Bankers Acceptances are short-term credit arrangements to enable businesses to
obtain funds to finance commercial transactions. They are time drafts drawn on a bank
by an exporter or importer to obtain funds to pay for specific merchandise. By its
acceptance, the bank becomes primarily liable for the payment of the draft at maturity,
An acceptance is a high grade negotiable instrument. Acceptances are purchased in
various denominations for 30 to 180 days but no longer than 180 days. The interest is
calculated on a 360 day discount basis similar to Treasury Bills.
Investment in Banker's Acceptances is limited to 40% of the investment portfolio per
Government Code Section 53601,
Commercial Paper is a short term unsecured promissory note issued by a corporation
to raise working capital. These negotiable instruments may be purchased at a discount
to par value or interest bearing. Commercial paper is issued by corporations such as
General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank
of America, Wells Fargo Bank, etc.
Local agencies are permitted by state law to invest in commercial paper of "prime"
quality of the highest ranking or of the highest letter and numerical rating as provided by
Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible
commercial paper may not exceed 270 days maturity nor exceed twenty five percent of
the local agency's total investments.
Investment in Commercial Paper is limited to 25% of the total investment portfolio and
10% of the issuing corporation per Government Code Section 53601,
Medium Term Corporate Notes are unsecured promissory notes issued by a
corporation organized and operating in the United States. These are negotiable
instruments and are traded in the secondary market. Medium Term Notes (MTN) can be
defined as extended maturity commercial paper. Corporations use these MTN's to raise
capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo
Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the
investment portfolio per Government Code 53601. Notes must be rated "A" or better,
Passbook Savings Account is a certificate of deposit issued in any amount for a non
specified amount of time. Interest rate is much lower than CD's but the savings account
allows flexibility. Funds can be deposited and withdrawn according to daily needs.
Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of
beneficial interest issued by diversified management companies". The Mutual Fund
must be restricted by its by-laws to the same investments as the local agency by the
Government Code. These investments are Treasury issues, Federal Agency issues,
Page 3 — Appendix A
State of California and City (within California) debt obligations, Certificates of Deposit,
Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and
Financial Options and Medium Term Corporate Notes. The quality rating and
percentage restrictions in each investment category, which are applicable to the local
agency also, apply to the Mutual Fund. Additional limitations apply to such
management companies or their investment advisors.
The City may not invest in a mutual fund, which invests in derivative types of products.
The purchase price of shares of mutual funds shall not include any sales commission.
Investments in mutual funds shall not exceed fifteen percent of the local agency's
investment portfolio,
Active Deposits are demand or checking accounts which receive revenues and pay
disbursements.
Money Market Funds are comprised of short term government securities, certificates of
deposit and highly rated commercial paper. Average length of maturity is twenty to fifty
days. Money Market Funds are 100% liquid at any time.
Repurchase Agreements and Reverse Repurchase Agreements are short term
investment transactions. Banks buy temporarily idle funds from a customer by selling
him U.S. Government or other securities with a contractual agreement to repurchase
the same securities on a future date. Repurchase agreements are typically one to ten
days in maturity. The customer receives interest from the bank. The interest rate
reflects both the prevailing demand for Federal Funds and the maturity of the REPO.
Some banks will execute repurchase agreements for a minimum of $100,000, but most
banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is
exactly what the name implies.
The City of Diamond Bar does NOT invest in Reverse Repurchase Agreements.
Financial Futures and Financial Options are forward contracts for securities. The
government code states that a local agency may incur future contracts/options in any of
the investment securities enumerated in Section 53601 A -N. Due to the volatility of
trading in financial futures the City of Diamond Bar does NOT invest in financial futures
of financial options.
Derivative Products are structured products, which limits, through imbedded options,
the flow of principal and or interest to the note holder. This limitation could be on how
fast payments are received, how much principal is returned or how high or low a coupon
can move.
Derivative is also a broad term referring to any security which derives its value from
another underlying asset.
The City of Diamond Bar does NOT invest in derivative products.
APPENDIX B
CITY OF DIAMOND BAR
BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION
1. Name of Firm:
2. Address:
3. Telephone: f )_
4. Broker's Representative to the City (attach resume):
Name:
Title:
Telephone: Ll -
5. Manager/Partner-in-Charge (attach resume)
Name:
Title:
Telephone:( )
6. List all personnel who will be trading with or quoting securities to City
employees (attach resume)
Name:
Title:
Telephone: ( )
7. Which of the above personnel have read the City's investment policy?
8. Is your firm a primary dealer in United States Government Securities?
Yes No
CITY OF DIAMOND BAR
Broker/Dealer Questionnaire and Certification
Name of Firm:
Page Two
9. List the total volume of United States Government and Agency Securities for the last
calendar year.
Firm -wide $ — No. of Transactions
Your local office $ — No. of Transactions
10. Which instruments are offered regularly by your local office?
_ Treasury Bills
Treasury Notes/Bonds
_— BA's (domestic)
_ BA's (foreign)
_ Commercial Paper
— Agencies (specify):
_ CMO's
_ Bank CD's
S&LCD's
_ Repos
Reverse Repos
_ Other (specify):
11. References -- Please identify your most directly comparable public sector clients in
our geographical area.
Entity
Contact
Telephone
Client Since
12. Have any of your clients ever sustained a loss on a securities transaction arising
from a misunderstanding or misrepresentation of the risk characteristics of the
instrument? If so, explain.
CITY OF DIAMOND BAR
Broker/Dealer Questionnaire and Certification
Name of Firm:
Page Three
13. Has your local office ever subject to a regulatory or state/federal agency
investigation for alleged improper, fraudulent, disreputable or unfair activities
related to the sale of securities? Have any of your employees been so
investigated? If so explain
14. Has a client ever claimed in writing that your firm was responsible for investment
losses? If so, explain. __
15. Explain your normal custody and delivery process. Who audits these fiduciary
systems? Can you meet safekeeping requirements?
16. How many and what percentage of your transactions failed
Last month? _ Last year?
17. Describe the capital line and trading limits of the office that would conduct business
with the City of Diamond Bar.
18. Does your firm participate in the S.I.P.C. insurance program if not, explain.
CITY OF DIAMOND BAR
Broker/Dealer Questionnaire and Certification
Name of Firm:
Page Four
19. What portfolio information, if any, do you require from your clients?
20. What reports, transactions, confirmations and paper trail will the City receive?
21. Does your firm offer investment training to your clients?
Yes No
22. Please enclose the following:
Latest audited financial statements.
Samples of reports, transactions, and confirmations the City will receive.
Samples of research reports and/or publications that your firm regularly provides
to clients.
Complete schedule of fees and charges for various transactions.
CITY OF DIAMOND BAR
Broker/Dealer Questionnaire and Certification
Name of Firm:
Page Five
*"CERTIFICATION'"',
I hereby certify that I have personally read the Statement of Investment Policyof the
Diamond Bar, and have implemented reasonable City of
designed to preclude imprudent investment activities arising out oftransactions
a system oc controls
between our firm and the City of Diamond Bar. All sales personnel will be routine!
conducted
of the City's investment objectives, horizons, outlooks, strategies and risk cons
whenever we are so advised by the City. We pledge to exercise due dill y informed
the
City of Diamond Bar of all foreseeable risks associated with financial transactions constraints
Bence in informing the
with our firm. Under penalties of perjury, the responses to this questionnaire true and
accurate to the best of my knowledge. rue and
Signed
Date
Title
Countersignature* Date
Title
* Company president or person in charge of government securities
operations.
Appendix C
Local Agency Investment Fund
Program Description
The Local Agency Investment Fund (LAIF), is a voluntary program created by statute;
began in 1977 as an investment alternative for California's local governments and special
districts and it continues today under Treasurer Phil Angelides' administration. The
enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government
Code.
This program offers local agencies the opportunity to participate in a major portfolio which
Office investment staff at no additional cost to the taxpayer. This in invests hundreds of millions of dollars, using the investment expertise of the Treasurer's
-house management
team is comprised of civil servants who have each worked for the State Treasurer's
Office for an average of 20 years.
The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in
1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-
house Investment Committee. The PMIB members are the State Treasurer, Director of
Finance and State Controller.
The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board
consists of five members as designated by statute. The Chairman is the State Treasurer
or his designated representative. Two members qualified by training and experience in
the field of investment or finance, and the State Treasurer appoints two members who
are treasurers, finance or fiscal officers or business managers employed by any county,
city or local district or municipal corporation of this state. The term of each appointment is
two years or at the pleasure of the appointing authority.
All securities are purchased under the authority of Government Code Section 16430 and
16480.4. the State Treasurer's Office takes delivery of all securities purchased on a
delivery versus payment basis using a third party custodian. All investments are
purchased at market and a market valuation is conducted monthly.
Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make
certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent
management prevails. These policies are formulated by investment staff and reviewed
by both the PMIB and the LIAB on an annual basis.
The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis
and the resulting opinion is posted to the STO website following its publication. The
Bureau of State Audits also has a continuing audit process throughout the year. All
investments and LAIF claims are audited on a daily basis by the State Controller's Office
as well as an in-house audit process involving three separate divisions.
Appendix C- Continued
Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing
the Government Code Section 16429.3 to stand. This Section states that "moneys
placed with the Treasurer for deposit in the LAIF by cities, counties, special districts,
nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to
either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313,
or (b) impoundment or seizure by any state official or state agency."
During the 2002 legislative session, California Government Code Section 16429.4 was
added to the LAIF's enabling legislation. The Section states that "right of a city county,
city and county, special district, nonprofit corporation, or qualified quasi -governmental
agency to withdraw its deposited moneys from the LAIF, upon demand, may not be
altered, impaired, or denied in any way, by any state official or state agency based upon
the state's failure to adopt a State Budget by July 1 of each new fiscal year."
The LAIF has grown from 293 participants and $468 million in 1977 to 2655 participants
and $15.5 billion in 2006.
Agenda # 6.2 4
Meeting Date: June 20, 2006
peT
CITY COUNCIL N ji�
AGENDA REPORT •r
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manages
TITLE: APPROPRIATE $21,144 OF GENERAL FUND BALANCE RESERVE
RESTRICTED FROM THE PREVIOUS SALE OF PROP A FUNDS TO
THE CAPITAL IMPROVEMENT PROGRAM BUDGET; APPROVE
PLANS AND SPECIFICATIONS; AND AWARD THE CONSTRUCTION
CONTRACT FOR THE NEIGHBORHOOD TRAFFIC MANAGEMENT
PILOT PROJECT TO IMPERIAL PAVING CO. IN THE AMOUNT OF
$133,144; AND AUTHORIZE A CONTINGENCY AMOUNT OF $13,000
FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $146,144.
RECOMMENDATION:
Appropriate, approve, and award.
FINANCIAL IMPACT:
As part of the FY 2005-06 Capital Improvement Program, $125,000 of General Funds
has been budgeted for the Neighborhood Traffic Management Program (NTMP). An
additional General Fund amount of $21,144 is required in order to proceed with the
NTMP improvements.
BACKGROUND:
At the regular meeting of October 4, 2005, City Council adopted the Neighborhood
Traffic Management Program (NTMP) and approved the NTMP Pilot Projects as
presented. NTMP is a relatively new approach to managing traffic in Diamond Bar's
residential neighborhoods. It represents the City's commitment to the safety and
livability of its neighborhoods along with a community-based approach to traffic
management.
The Objectives of the NTMP are:
1. To have a defined program for addressing neighborhood traffic
management issues.
2. To improve driver behavior through education, enforcement,
enhancement and engineering.
3. To work directly with the residents in the drafting of solutions to their
neighborhood traffic management needs.
4. To reduce traffic speeds and traffic volumes on residential streets.
5. To enhance the quality of life for residents and the environment they live
in.
DISCUSSION:
Beginning in January 2005, staff conducted twelve (12) neighborhood meetings
throughout the City and gathered first-hand information from these neighborhoods.
After data on the affected streets was collected and field observations were perf
follow-up meeting. ormed,
the proposed action plan was then developed and discussed with the residents at a
One area from each of the five (5) residential districts has been selected for installation
of a pilot project. At the September 20, 2005 Study Session of the City Council, staff
reviewed the proposed projects for each of the neighborhoods and that power point
presentation remains available for review. These "Pilot" project areas will serve not only
as a physical representation of the different types of tools available for residents to
consider in their own neighborhood, but also a clear sign of the level of commitment that
the City has for this program. Examples of the improvements range from installing
centerline and parking lane striping, Texas dots, speed cushions and two traffic circles
(Round Abouts) within the residential roadways.
With the completion of the plans and specifications, the project was advertised for bids
on June 6, 2006. On June 14, 2006, three (3) bids were received, and the lowest
responsible bidder was Imperial Paving Co. The bids received were as follows:
Company Bid A t
1. Imperial Paving Co. $133,144.00
2. Hardy & Harper Inc. $149,990.60
3. Sully -Miller Contracting Co. $152,000.00
Staff has verified the contractor state license and found it to be valid. References were
checked for similar work completed and Imperial Paving Co. has satisfactorily
completed many similar projects in other Los Angeles and San Bernardino County
cities. The project schedule is tentatively set as follows.
Award of Contract
Start of Construction
Completion of Construction
PREPARED BY:
Kimberly Molina, Associate Engineer
REVIEW
David iu, irector of Public Works
June 20, 2006
July 17, 2006
September 11, 2006
Date: June 15, 2006
ATTACHMENTS: CONTRACTOR AGREEMENT
2
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date executed
by the Mayor and attested to by the City Clerk, by and between Im peri
refal Pacing Co hereinafter
erred to as the .CONTRACTOR" and the City of Diamond Bar, California, hereinafter
referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly
opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Im erial Pacing Co. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Neighborhood Traffic
Miti ation Pilot Proiect in the City of Diamond Bar.
agreed: NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
. GENERAL SCOPE; OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Nei hborhood
Traffic Mit irration Pilot Project in the City of Diamond Bar. The work to be performed in
accordance with the plans and specifications, dated May 2005 {The Flans and Specifications) on
file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in
accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and
made a part hereof with like force and effect as if set forth in full herein. The Plans and
Specifications, CONTRACTOR'S Bid dated June I4 2006, together with this written
agreement, shall constitute the contract between the parties. This contract is intended to require
a complete and finished piece of work and anything necessary to complete the work properly and
in accordance with the law and lawful governmental regulations shall be performed by the
CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that
any inconsistency exists between the aforesaid documents and this written agreement, the
provisions of this written agreement shall control.
3. TERMS OF CONTRACT: Since this is a Federally assisted construction project,
Davis -Bacon will be enforced. If Federal and State wage rates are applicable, then the higher of
the two will prevail. The Federal Labor Standards Provisions (Form HUD -4010) and the Federal
Wage Determination are attached and made part of this agreement, and compliance will be
enforced.
The CONTRACTOR: agrees to complete the work within fourt -five 45
working days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages in
the amount of five hundred $500.00) dollars for each calendar day the work remains incomplete
beyond the expiration of the completion date. City may deduct the amount thereof from any
monies due or that may become due the CONTRACTOR under this agreement. Progress
Payments made after the scheduled date of completion shall not const
tute a waiver of liquidated
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on
his subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of thi
following policies of insurance: s contract the
Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as
proof that he has taken out full workers' compensation insurance for all
persons whom he may employ directly or through subcontractors in
carrying out the work specified herein, in accordance with the laws of the
State of California. Such insurance shall be maintained in full force and
effect during; the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor
Code, every CONTRACTOR shall secure the payment of compensation to
his employees. The CONTRACTOR, prior to commencing work, shall
sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code
which requires every employer to be insured against liability for
workers' compensation or to undertake self insurance in accordance
with the provisions of that Code, and I will comply with
such provisions before commencing the performance of work of this
contract."
b- For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following
minimum limits and coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each person; $1,000,000
each accident.
6) Automobile - Property Damage $250,000 each accident.
Each such policy of insurance provided for in paragraph b. shall,-
1)
hall:1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid
documents to be so included;
4
3) Specify it acts as primary insurance and that no insurance held or
owned by the designated additional insured shall be called upon to
cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until
thirty (30) days after receipt by City of a written notice of such
cancellation or reduction of coverage as evidenced by receipt of a
registered letter."
5) Otherwise be in form satisfactory to the City.
The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be Iisted as additional
insureds in the policy of insurance provided for in paragraph b. by
reason of any claim arising out of or connected with the operations
of CONTRACTOR or any subcontractor in performing the work
provided for herein;
2) Provides it shall not be canceled or altered without thirty (30) days'
written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the
notice of award of the Contract, deliver to the City Manager or his
designee the original policies of insurance required in paragraphs a. and b.
hereof, or deliver to the City Manager or his designee a certificate of the
insurance company, showing the issuance of such insurance, and the
additional insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing re of p
ater diem wages for
work of a similar character in the locality in which the public works is performed, and not less
than the general prevailing rate of per diem wages for holiday and overtime work. In that regard,
the Director of the Department of Industrial Reiations of the State of California is required to and
has determined such general prevailing rates of per diem wages. Copies of such prevailing rates
of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825
Copley Drive, Diamond Bar, California, and are available to any interested party on request.
City also shall cause a copy of such determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing
rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any
subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the performance of
the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or journeymen in
any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works
site are making such contributions..
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK- Eight (8) hours of labor shall constitute a legal
day's work for all workmen employed in the executi
and any sub on of this contract, and the CONTRACTOR
-contractor under him shall comply with and be governed by the laws of the State of
California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of
the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by
him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for
each calendar day during which the laborer, workman or mechanic is required or permitted
labor more than eight (8) hours in violation of the Labor Code. to
8. TRAVEL AND SUBSISTENCE PAY- CONTRACTOR agrees to pa
travel and subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9• CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers,
agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for
any loss or damage that may happen to the work or any part thereof, or for any of the materials
or other things used or employed in performing the work; or for injury or damage to any person
or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the
public, or for damage to adjoining or other property from any cause whatsoever arising out of or
in connection with the performance of the work. The CONTRACTOR shall be responsible for
any damage or injury to any person or property resulting from defects or obstructions or from
any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection with the
work, operation, or act1vities of the CONTRACTOR, his agents, employees, subcontractors or
invitees provided for herein, whether or not there is concurrent passive or active negligence on
the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will
pay all costs and expenses, including attorneys' fees incurred in connection
therewith.
6
b. The CONTRACTOR will promptly pay any judgment rendered against
the CONTRACTOR or Indemnities covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection with
such work, operations or activities of the CONTRACTOR hereunder, and
the CONTRACTOR agrees to save and hold the Indemnitees harmless
therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other
claims arising out of or in connection with the work, operation or activities
hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all
costs and expenses incurred by Indemnitees in such action or proceeding
together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition has
been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is in
addition to any other rights or remedies which Indemnitees may have under the law,
This indemnity is effective without reference to the existence or applicability of
ch
any insurance coverages which maty have been required under this Agreement or any additional
insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising our of or incident to
activities or operations performed by or on behalf of the Indemnitor regardless of any prior,
concurrent, or subsequent active or passive negligence by the Indemnitees.
1{�• NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1.735.
1 I. CONTRACT PRICE AND PAYMENT- City shall pay to the CONTRACTOR
for furnishing all material and doing the prscribe
eork the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated June 14 2006.
12. TERMINATION: This agreement may be terminated by the City, without cause,
upon the giving of a written "Notice -of Termination" to CONTRACTOR at least thirty (30) days
prior to the date of termination specified in the notice. In the event of such termination,
CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior
to the effective date of termination.
IN WITNESS WHEREOF, the parties hereto have executed this Areement with all the
formalities required by law on the respective dates set forth opposite their signatures. g
State of California
"CONTRACTOR'S" License No. 266510 Classification A C-12 & C-8
Im erial Pa -vin Co
13555 E. lm erial Hwv
Whittier CA 90605
By:
Date
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
CARR a, HERRERA, MAYOR
Date
ATTEST:
By:
CITY CLERK
Date
CONTRACTOR'S Business Phone_ 562 944-0975 800 634-3923
Emergency Phone at which CONTRzICTOR can be reached at any time
APPROVED AS TO FORM:
CITY A I I ORNEY
Date
Agenda #
Meeting Date: June 20 2006
CITY COUNCIL
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA:'
Linda C. Lowry, City Manager
TITLE: Approval of 4.5% � ��
C
and appropriation oftth sLramountJ� tmoethent o2006/7r the +tgUMdanager ($6,206)
additional associated fringe costs get along with
RECOMMENDATION: Approve 4.5% annual salary increase for the City Manager for
the 2006/07 fiscal year.
FINANCIAL IMPACT: The increase totals $6,206 and by Coucnif action this evening
will be added to the 2006-2007 Budget.
BACKGROUND/DISCUSSION: The City Manager is the only City employee who is
hired directly by the City Council. Her salary and other benefits are established by
separate negotiated contract.
The City Manager has been employed by the City for five years and has received three
salary adjustments during that period. The City Manager has entered her sixth year of
employment, and this COLA would be the fourth adjustment she has received.
The Mayor and Mayor Pro Tem comprise the City Manager Evaluation Council
Committee and have recommended that this COLA adjustm
amendment to the budget being proposed this evening. ent be included as an
Agenda # 7 _ 1
Meeting Date: 6/20/06
CITY COUNCIL �`� �,;;yL� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manag";6e�'�1 .
TITLE: ADOPTION OF RESOLUTION NO. 2006 -XX ESTABLISHING FEES AND CHARGES
FOR RENTAL OF PUBLIC FACILITIES
RECOMMENDATION: The Parks and Recreation Commission and Staff recommend adoption.
FINANCIAL IMPACT: Proposed fee increases for picnic reservations and building rentals will result
in an estimated annual revenue increase of $11,300.
BACKGROUND: At its meeting on May 16, 2006, the City Council adopted Resolution No. 2006-47
approving the Park, Athletic and Facility Use Policies and Procedures, and directed staff to set the public
hearing for consideration of fees and charges for rental of public facilities. This Resolution is for all public
facilities except the Diamond Bar Center. The Parks and Recreation Commission reviewed the proposed
fees and charges at four different meetings between February 23 and April 27, 2006, and voted to
recommend their adoption. This is the first review of fees and charges (except for the Diamond Bar
Center) since 2002. The proposed fees are a fair rental charge for the use of City facilities intended
largely to recover costs borne by the City in making the facilities available for public use.
DISCUSSION: The Parks and Recreation Commission recommends an increase to the following
fees and charges:
1. Establish a $25 fee for resident reserved use of picnic facilities and increase the non-
resident fee from $25 to $50.
2. Increase the hourly rental rate for use of Heritage Park Community Center from $47.50 to
$55.00/hr (residents) and from $53.50 to $65.00/hr (non-residents).
3. Increase the hourly rental rate for use of Heritage Park Community Center Class Room from
$22.50 to $30.00/hr (residents) and from $25.63 to $40.00/hr (non-residents).
4. Increase the hourly rental rate for use of Pantera Park Activity Room from $22.50 to
$30.00/hr (residents) and from $25.63 to $40.00/hr (non-residents).
RE R D ND llVIEWED BY:
of Community Services
Attachment: Resolution No. 2006 -XX
RESOLUTION NO. 2006.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING
FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES
A. Recitals
(i) The City Council of the City of Diamond Bar desires to establish rental charges for
the use of certain public facilities.
(ii) The City Council has conducted and concluded a duly noticed public hearing with
respect to establishing fees for the rental of designated public facilities.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Diamond Bar as follows:
In all respects as set forth in the recitals, Part A, of this Resolution.
2. The service charges for rental and use of public facilities set forth on the attached
fee schedule are hereby adopted and effective as of July 20, 2006.
3. Required fees shall be paid prior to the authorized rental of public
facilities.
4. The City Clerk shall certify to the adoption of this Resolution and provide
for appropriate distribution thereof.
PASSED, APPROVED AND ADOPTED this day of , 2006.
CAROLHERRERA
Mayor
1, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on day of , 2006, by the following vote:
AYES:
COUNCIL MEMBERS
NOES:
COUNCIL MEMBERS
ABSENT:
COUNCIL MEMBERS
ABSTAIN:
COUNCIL MEMBERS
TOMMYE CRIBBINS, City Clerk
City of Diamond Bar
FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES
PARK AND ATHLETIC RESERVATION CHARGES
Athletic Field - City Parks
Qualifying User Groups - No charge for use of athletic field or lights. $100.00 deposit for use
required. if lights are left on after completion of activity, a $250 fee will be charged for the first
offense and a $500 fee for each subsequent offense in the same calendar year, will be charged.
Non -Diamond Bar Based User - $12.00 per hour light charge, $5.00 per hour without lights.
$50.00 deposit required. Charges will be deducted from deposit. if lights are left on after
completion of activity, a $250 fee will be charged for the first offense and a $500 fee for each
subsequent offense in the same calendar year, will be charged.
Athletic Field - Lorbeer Middle School
All Users - $100.00 security deposit for use required.
Non -Diamond Bar Based User - $12.00 per hour light charge, $5.00 per hour without lights.
Portable Restrooms — All Users — Fee charged user is based on actual charges to the City.
Park Picnic Reservations
Diamond Bar Residents/Qualifying User Groups- $25.00 per use -- Refundable cleaning
deposit - $50.00 for groups up to 100 people; $200 for groups over 100 people.
Non -Diamond Bar Based User - $50.00 per use — Refundable Cleaning deposit - $50.00 for
groups up to 100 people; $200 for groups over 100 people.
Storage Facilities (available to User Groups only)
No charge, refundable deposit required - $100.00
Concession Stand (available to User Groups only)
No charge, refundable deposit required - $100.00
Use of Keys for Facilities (available to User Groups only)
No charge, refundable deposit required - $100.00 for use of key, if lost the cost of replacement
will be deducted.
Tenant User Insurance — Fees are set by Carl Warren & Co. and fee charged user is based on
actual charges to the City.
HERITAGE PARK COMMUNITY CENTER
All fees listed are for 8 hours of use
Non Resident Private Commercial
$520 $520
$360 $360
$320 $320
$320 $320
Community Room A and/or B rentals require a $200 refundable security deposit.
Class Room rentals require a $100 refundable security deposit.
If Security Guards or Sheriff's Deputies are required, the hourly fee will be based upon the applicable
contract rate.
Civic organization activities that include refreshments require an additional $100 refundable clean-up
deposit.
PANTERA PARK ACTIVITY ROOM
Resident Private Non Resident Private Commercial
$240 $320 $320
All fees listed are for 8 hours of use.
Activity Room rentals require a $100 refundable security deposit.
If Security Guards or Sheriff's Deputies are required, the hourly fee will be based upon the applicable
contract rate.
Civic organization activities that include refreshments require an additional $100 refundable clean-up
deposit.
Resident Private
Community Room (Whole Room)
$440
(includes use of kitchen)
Community Room "A"
$280
(includes use of kitchen)
Community Room "B"
$240
Class Room
$240
All fees listed are for 8 hours of use
Non Resident Private Commercial
$520 $520
$360 $360
$320 $320
$320 $320
Community Room A and/or B rentals require a $200 refundable security deposit.
Class Room rentals require a $100 refundable security deposit.
If Security Guards or Sheriff's Deputies are required, the hourly fee will be based upon the applicable
contract rate.
Civic organization activities that include refreshments require an additional $100 refundable clean-up
deposit.
PANTERA PARK ACTIVITY ROOM
Resident Private Non Resident Private Commercial
$240 $320 $320
All fees listed are for 8 hours of use.
Activity Room rentals require a $100 refundable security deposit.
If Security Guards or Sheriff's Deputies are required, the hourly fee will be based upon the applicable
contract rate.
Civic organization activities that include refreshments require an additional $100 refundable clean-up
deposit.
AGENDA ITEM NO. 8.2
NO DOCUMENTATION AVAILABLE
CITY COUNCIL
Agenda # g , 3
Meeting Date., June 20, 2006
AGENDA REPORT
TO: Honorable Mayor and Members A the City Council
VIA: Linda C. Lowry, City Manag
TITLE: RESOLUTION OF THE CITY COUNC L OF THE CITY OF DIAMOND BAR ADOPTING
LOCAL GOALS AND POLICIES FOR COMMUNITY FACILITIES DISTRICTS (CFDs)
AND AUTHORIZING THE CITY MANAGER TO HIRE CONSULTANTS
RECOMMENDATION:
Staff recommends that the City Council approve the above titled resolution to complete the first step
in the process to bring a Library District (CFD) Ballot measure to Diamond Bar voters in November
2006.
FISCAL IMPACT:
The ultimate election cost payable to the County will total approximately $60,000. The cost of
preparation of the goals and policies„ resolutions of intent and formulation, rate methods, etc. by
outside qualified consultants may total $75,000 which can be reimbursed as a cost of issuance if the
measure is passed. If the measure fails, approximately $20,000 must be paid to the consultants.
BACKGROUND:
On May 15, 2006, the City Council directed staff to recommence the process to place a Library
Special Tax measure on the November 2006 ballot. Staff assembled consultants from Munifinancial,
Staddling Yocca Carlson & Rauth, and Stone and Youngberg to advise and assist the City in
completing the required processes within the time remaining.
A Special City Council meeting was held June 1, 2006, to obtain information from the Council in order
to begin the preparation of documents. The following premises are being used to prepare the Library
CFD:
• The new Library has an estimated construction cost of $14,000,000 of which $10,000,000 shall
be financed by the CFD and $4,000,000 shall be paid from the City's General Fund.
• The bonds sold will exceed $13,000,000 in order to net the targeted $10,000,000.
• The Library CFD assessment formula will include rate distinction between land uses. Housing
units will be part of the rate formula.
The annual operating cost increase will be funded through the CFD with a base amount of
$500,000 and include an annual CPI adjustment
If the construction cost is less than the estimated $14,000,000 the savings will be applied to
the bond principal.
If the City implements a rebate for low income tax payers, the rebate will need to be
administered by the City and will need to be appropriated from the General Fund.
DISCUSSION:
In compliance with the Government Code and in order to create a CFD, the City must establish the
purposes that any such community facilities district would serve. A draft of the required statement of
goals and policies has been prepared and is attached for approval by Resolution. This process
establishes the City's menu of purposes for which a CFD could be formulated and does not limit itself
to funding a Library. This approach eliminates the need to prepare separate goals and policies if
future CFDs are proposed by the City, Since CFDs have become an important tool in financing
development, projects, and programs, it is prudent to address potential future applications.
Due to time constraints, the resolution of intent which sets forth the rate method and other specific
information for the proposed Library CFD will not be available for consideration until the end of the
month. Therefore, it will be necessary to hold a Special City Council meeting on June 30th in order to
process the next set of resolutions which commences the requisite notice period prior to the public
hearing regarding the formation of the Library CDF at the regular meeting August 1. If the formation
resolutions are passed on August 1, then it would also be appropriate to adopt resolutions calling for
a Special Election in November 2006.
Attachments: Resolution No. 2006 -XX
Community Facility District Goals and Policies
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
ADOPTING LOCAL GOALS AND POLICIES
FOR COMMUNITY FACILITIES DISTRICTS AND
AUTHORIZING CITY MANAGER TO HIRE CONSULTANTS
WHEREAS, Section 533,12.7(a) of the California Government Code provides that
a local agency may initiate proceedings to establish a community facilities district
pursuant to the Mello -Roos Community Facilities Act of 1982 (the "Act") only if it has
first considered and adopted local goals and policies concerning the use of the Act; and
WHEREAS, this City Council has determined that there may be a need for the
City of Diamond Bar (the "City") to initiate proceedings to establish a community
facilities district under the Act in connection with the financing of a municipal library; and
WHEREAS, this City Council has considered local goals and policies concerning
the use of the Act; and
WHEREAS, attached hereto as Appendix A is a compilation of such goals and
policies (the "Goals and Policies;"); and
WHEREAS, this City Council desires to adopt the Goals and Policies as the
City's local goals and policies concerning the use of the Act;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The Goals and Policies are adopted as the City's local goals and
policies concerning the use of the Act.
Section 2. The City Manager is hereby authorized and directed to take any
actions and do any things which may be deemed necessary or desirable in order to
accomplish the purposes of this Resolution, provided the same are not inconsistent with
the provisions hereof, including, but not limited to, the hiring of consultants, including
Stradling Yocca Carlson & Rauth, as Bond Counsel to the City, and Stone & Youngberg
LLC, as Underwriter to the City, to determine the feasibility of establishing a community
facilities district to establish a City-wide community facilities district in order to finance
the acquisition and operation of a municipal library.
Section 3. This Resolution shall take effect immediately upon its adoption.
DOCSOC/ 1174620v2/024168-0002
APPROVED and ADOPTED by the City Council of the City of Diamond Bar on
June 20, 2006.
CITY OF DIAMOND BAR
Mayor
ATTEST:
City Clerk
DOCSOC/ 1 174620v2/024168-0002
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
ADOPTING LOCAL GOALS AND POLICIES
FOR COMMUNITY FACILITIES DISTRICTS AND
AUTHORIZING CITY MANAGER TO HIRE CONSULTANTS
WHEREAS, Section 53312.7(x) of the California Government Code provides that a
local agency may initiate proceedings to establish a community facilities district
pursuant to the Mello -Roos Community Facilities Act of 1982 (the "Act") only if it has
first considered and adopted local goals and policies concerning the use of the Act; and
WHEREAS, this City Council has determined that there may be a need for the City of
Diamond Bar (the "City") to initiate proceedings to establish a community facilities
district under the Act in connection with the financing of a municipal library; and
WHEREAS, this City Council has considered local goals and policies concerning the
use of the Act; and
WHEREAS, attached hereto as Appendix A is a compilation of such goals and policies
(the "Goals and Policies"); and
WHEREAS, this City Council desires to adopt the Goals and Policies as the City's local
goals and policies concerning the use of the Act;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The Goals and Policies are adopted as the City's local goals and policies
concerning the use of the Act.
Section 2. The City Manager is hereby authorized and directed to take any actions and
do any things which may be deemed necessary or desirable in order to accomplish the
purposes of this Resolution, provided the same are not inconsistent with the provisions
hereof, including, but not limited to, the hiring of consultants, including Stradling Yocca
Carlson & Rauth, as Bond Counsel to the City, and Stone & Youngberg LLC, as
Underwriter to the City, to determine the feasibility of establishing a community facilities
district to establish a City-wide community facilities district in order to finance the
acquisition and operation of a municipal library.
Section 3. This Resolution shall take effect immediately upon its adoption.
R]
PASSED, APPROVED and ADOPTED by the City Council of the City of Diamond Bar
on June 20, 2006.
Carol Herrera, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was Passed, Approved and Adopted at a regular meeting of
the City Council of the City of Diamond Bar held on the day of
2006, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
4
APPENDIX A
CITY OF DIAMOND BAR
LOCAL I30ALS AND POLICIES FOR ALL
COMMUNITY FACILITIES DISTRICTS
A-1
DOCSOC/ l 1 74620v2/024168-0002
CITY OF DIAMOND BAR
SUBJECT: Local Goals and Policies for all Community Facilities Districts of the
City of Diamond Bar
AUTHORIZATION: Resolution No.
EFFECTIVE DATE. June 20, 2006
�. INTRODUCTION. Pursuant to Section 53312.7 of the California Government
Code, the City Council of the City of Diamond Bar (hereafter the "City Council")
hereby states its goals and policies concerning the use of Chapter 2.5 of Part 1
of Division 2 of Title 5 of the Government Code of the State of California
(hereafter the "Act") in providing adequate public capital infrastructure, facilities
and equipment for the residents of the City of Diamond Bar (the "City"). The
following goals and policies shall apply to all community facilities districts (each a
"CFD") hereafter formed by the City. Any policy or goal stated herein may be
supplemented or amended or deviated from upon a determination by the City
Council that such supplement, amendment or deviation is necessary or
desirable, and any policy or goal stated herein shall be deemed amended or
supplemented in the event, and as of the date, if ever, that such amendment or
supplement is required to ensure compliance with the Act or any other laws of
the State of California or federal laws of the United States of America.
II. PRIORITIES FOR CFD FINANCING UNDER THE ACT. Priority for CFD
financing shall be given to public facilities directly benefiting the City as well as
those improvements identified by the City as the most necessary to serve the
specific needs of the planning area in which the CFD will be located. The
financing of public facilities to be owned and operated by public agencies other
than the City shall be considered on a case by case basis. The list of eligible
public facilities include but are not limited to the following:
Streets, highways and bridges
Street lighting
Traffic signals and safety lighting
Parks
Governmental facilities
Sanitary sewer facilities
Storm drain facilities
Potable and reclaimed water facilities
DOCSOC/1 174621 v2/024168-0002
Flood control facilities
Libraries
Public utilities
Police and fire protection facilities
Recreation facilities, including golf
courses
Biological mitigation measures involving
land
Acquisition, dedication and revegetation
Landscaping
In general, none of the foregoing types of facilities will have priority over the
others, however, the City has final determination as to any facility's eligibility for
financing, as well as the prioritization of facilities to be included within a financing
district. Use of bond proceeds for grading and right-of-way acquisition will be
reviewed by the City and bond counsel on a case-by-case basis.
It is secondarily the policy of the City to assist in the provision of other public
facilities when to do so is necessary, in the sole discretion of the City Council
acting as the legislative body of the affected CFD, to serve taxpayers residing
within or owning property within the City boundaries.
Additionally, the City may finance any one or more of the types of services
specified in Section 53313 of the Act.
Ill. GOVERNMENT CREDIT QUALITY REQUIREMENTS FOR CFD BOND
ISSUES. All CFD bond issues should have a value to public lien ratio in an
amount no less than that required by law (not less than 3:1) after calculating the
value of the financed public improvements to be installed. It is the policy of the
City to refrain from the issuance of any CFD bonds unless at the time of issuance
of any CFD bonds, (i) maximum special tax revenues from the CFD are
reasonably expected to provide at least one hundred ten percent (110%) debt
service coverage for each year of the term of such bonds; and (ii) the bond
issuance document establishes, and includes a covenant to cause special taxes
to be levied in an amount sufficient to maintain, for the term of such bonds, a
reserve fund securing such bonds in an amount equaling the lowest of (i) ten
percent (10%) of the original proceeds of such bonds, or (ii) the largest amount,
for any bond year during the term of such bonds, of principal and interest payable
on such bonds, or (iii) one hundred twenty-five percent (125%) of the average
amount payable, for any ibond year, of principal and interest on the outstanding
bonds of such bond issue (provided, however, that depletion may occur to pay
debt service in the last two (2) years of such term). Further, it is the policy of the
City to comply with all provisions of the Act including, but not limited to, Section
53345.8, as such Section may be amended from time to time. If the criteria set
forth above are met, such bond issues need not be rated by nationally -
recognized rating agencies.
Property value may be based on either an appraisal or on assessed values as
indicated on the current assessor's tax roll. The appraiser shall be selected by
the City, and the appraisal shall be based on standards promulgated by the State
of California and otherwise determined applicable by the City. The public lien
amount shall include the bond issue currently being sold plus any public
indebtedness secured by a lien on real property currently existing against the
properties to be taxed.
Less than the minimum required value to public lien ratio, excessive tax
delinquencies, or projects of poor economic viability may cause the City to
disallow the sale of bonds or require credit enhancement prior to bond sale. The
DOCS OC/ 1174621 v2/024168-0002
City may consider exceptions to the above policies for bond issues that do not
represent an unusual credit risk, either due to credit enhancement or other
reasons specified by the City, and which otherwise provide extraordinary public
benefits.
If the City requires letters of credit or other security, the credit enhancement shall
be issued by an institution, in form and upon terms and conditions satisfactory to
the City. The cost of the credit enhancement shall be the responsibility of the
Property owner.
IV. DISCLOSURE REQUIREMENTS FOR THE PROSPECTIVE PROPERTY
PURCHASERS.
A. Disclosure Requirements for Developers. Developers who are selling lots
or parcels that are within a CFD shall provide disclosure notice to
prospective purchasers that complies with all of the requirements set forth
in Section 53341.5 of the Government Code. The disclosure notice must
be provided to prospective purchasers of property at or prior to the time
the contract or deposit receipt for the purchase of property is executed.
Developers shall keep an executed copy of each disclosure document as
evidence that disclosure has been provided to all purchasers of property
within a CFD.
B. Disclosure Requirements for the Resale of Lots. The City shall provide a
notice of special taxes when requested to sellers of property (other than
developers) which will enable them to comply with their notice
requirements under Section 1102.6 of the Civil Code. A reasonable fee
may be charged for providing the notice, not to exceed any maximum fee
specified in the Act.
V. EQUITY OF SPECIAL TAX FORMULAS AND MAXIMUM SPECIAL TAXES.
Special tax formulas for CFD's shall provide for minimum special tax levels which
satisfy the following expenses of all CFD's: (a) at least 11 o percent debt service
coverage for all CFD bonded indebtedness, (b) the reasonable and necessary
administrative expenses of the CFD, and (c) amounts equal to the differences
between expected earnings on any escrow fund and the interest payments due
on bonds of the CFD. Additionally, the special tax formula may provide for the
following: (a) any amounts required to establish or replenish any reserve fund
established in association with the indebtedness of the CFD, (b) the
accumulation of funds reasonably required for future debt service, (c) amounts
equal to projected delinquencies of special tax payments, (d) the costs of
remarketing, credit enhancement and liquidity facility fees, (e) the cost of
acquisition, construction, furnishing or equipping of facilities, (f) lease payments
for existing or future facilities, (g) costs associated with the release of funds from
an escrow account, and (h) any other costs or payments permitted by law,
including, but not limited to, financing any one or more of the types of services
specified in Section 53313 of the Act.
DOCSOC/ 1174621 v2/024168-0002
The special tax formula shall be reasonable and equitable in allocating public
facilities' costs to parcels within the CFD. Unless the City determines that special
circumstances warrant a change, the special tax formula originally accepted for
the CFD shall remain the same in order to ensure equity as originally envisioned
at the time of CFD formation. Exemptions from the special tax may be given to
parcels which are publicly owned, are held by a property owner's association, are
used for a public purpose such as open space or wetlands, are affected by public
utility easements making impractical their utilization for other than the purposes
set forth in the easernents, or have insufficient value to support bonded
indebtedness.
It is the goal of the City that maximum Mello -Roos special taxes on residential
owner -occupied property, when taken together with ad valorem taxes, any other
special taxes levied pursuant to the Act and assessments applicable to such
property, do not exceed in any year two percent (2%) of the greater of the
assessed value or appraised value of such property. Nevertheless, special taxes
on residential owner -occupied property, when taken together with ad valorem
taxes, any other special taxes levied pursuant to the Act and assessments
applicable to such property, may exceed in any year two percent (2%) of the
greater of the assessed value or appraised value of such property if the City
determines at the time of formation of a CFD that over the term of the bonds, the
special taxes, ad valorern taxes and assessments are expected to average two
percent (2%) or less per year of the greater of the assessed value or appraised
value of such property. It is further the policy of the City to comply with the
provisions of Section 53321 of the Act with respect to the escalation of maximum
taxes.
Special taxes will only be levied on an entire County Assessor's parcel, and any
allocation of special tax liability of a County Assessor's parcel to leasehold or
possessory interest in the fee ownership of such County Assessor's parcel shall
be the responsibility of the fee owner of such parcel (except where the City is the
fee owner of the parcel and has, subsequent to the date of adoption of these
goals and policies, leased the parcel pursuant to a lease with a term of at least 5
years, in which case the lessee shall have the responsibility for the special tax
liability) and the City shall have no responsibility therefor and has no interest
therein. Failure to pay or cause to be paid any special taxes in full when due,
shall subject the entire parcel to foreclosure in accordance with the Act.
The City shall have a report prepared which: (a) recommends a special tax for
the proposed CFD, and (b) evaluates the special tax proposed to determine it
ability to adequately fund identified public facilities, City administrative costs,
services (if applicable) and other related expenditures.
Vi. APPRAISALS. It is the goal of the City to conform, as nearly as practicable, to
the California Debt and Investment Advisory Commission's Appraisal Standards
for Land -Secured Financings, as such standards may be amended from time to
time. In any event, the value -to -lien ratio, when based upon an appraisal, shall
4
DOCSOC/1174621 v2/024168-0002
be determined based upon an appraisal by an independent MAI appraiser of the
Property proposed in the CFD. The appraisal shall be coordinated by and under
the direction of the City. All costs associated with the preparation of the
appraisal report shall be paid by the entity requesting the establishment of the
CFD.
VII. TERMS AND CONDITIONS OF BONDS. All terms and conditions of the bonds
shall be established by the City. The City will control, manage and invest all CFD
issued bond proceeds. Each bond issue shall be structured to adequately
protect bond owners and to not negatively impact the bonding capacity or credit
rating of the City through the special taxes, credit enhancements, foreclosure
covenant, and special reserve. All statements and material related to the sale of
bonds shall emphasize and state that neither the faith, credit nor the taxing
power of the City is pledged to security or repayment of the Bonds. The sole
source of pledged revenues to repay CFD bonds are special taxes, bond
proceeds and reserve funds held under the bond document, and the proceeds of
foreclosure proceedings and additional security instruments provided at the time
of bond issuance. The applicant shall provide (and shall cause such consultants
and representatives to provide) such information, certifications, and writings as
may be requested from time -to -time by the City, its bond counsel, staff, appraiser
and consultants, includinc3, but not limited to, a federal securities law opinion of
counsel to the applicant: addressed to the City and the underwriter for the
proposed bonds regarding the accuracy and completeness of the information
contained in the offering document for the bonds relating to the applicant and its
proposed development within the CFD. The City may from time -to -time enact
and amend procedures to implement the goals and policies herein set forth. In
such event, the applicant shall comply with the requirements under such
procedures.
Vlll. CFD COST DEPOSITS AND REIMBURSEMENTS. All City and consultant costs
incurred in the evaluation and the establishment of CFD's will be the
responsibility of the entity requesting the establishment of the CFD. Applicants
will from time -to -time advance to City amounts for costs and expenses as
estimated by City. The City shall not incur any non -reimbursable expenses for
processing and administering CFD's proposed by applicants. Expenses not
chargeable to the CFD shall be directly borne by the applicant. The City may
charge an administrative fee as part of the bond issue in order to recover any
costs incurred in the evaluation and formation of the CFD which has not been
paid.
iX. EXCEPTIONS TO THESE POLICIES. The City may find in limited and
exceptional instances that a waiver to any of the above stated policies is
reasonable given identified special City benefits to be derived from such waiver.
Such waivers will be granted only by action of the City Council.
X. USE OF CONSULTANTS. The City shall select all consultants necessary for the
formation of the CFD and the issuance of bonds, including the underwriter(s),
DOCSOC/1174621 v2/024168-0002
bond counsel, financial advisors, appraiser and the special tax consultant.
Consultants shall provide evidence demonstrating that they do not have any
legally disqualifying conflicts of interest (under the Political Reform Act and such
other laws concerning such conflicts as may be applicable). Prior consent of the
applicant shall not be required in the determination by the City of the consulting
and financing team.
XI. AMENDMENTS. No amendments to these local goals and policies may be
effected except by resolution of the City Council expressly amending these local
goals and policies.
DOCSOC/ 1174621 v2/024168-0002
CITY COUNCIL
Agenda # 8.4
Meeting Date: June 20 2006
AGENDA REPORT
TO: Honorable Mayor and Members o the City Council
VIA: Linda C. Lowry, City Manag
""
TITLE: APPROVAL OF CONTRACT WITH INLAND VALLEY HUMANE SOCIETY -SPCA TO
PROVIDE ANIMAL CARE AND CONTROL SERVICES IN THE CITY OF DIAMOND
BAR THROUGH 2009
RECOMMENDATIONS:
It is recommended the Council approve the contract with the Inland Valley Humane Society -SPCA
(IVHS) and provide staff direction regarding license fee schedule adjustments.
FISCAL IMPACT:
IVHS has indicated that net costs are expected to increase from the current level of $82,463 to
$102,008 annually, up by 23.7% to account for salary adjustments for Animal Control Officers, the
increased cost of fuel, and general increases in the cost of doing business. Should the Council
choose to do so in the future, adjustments to the license fee schedule would offset a portion of the
increased annual net cost. The Humane Society has provided several options for license fee
schedule adjustments, based on those of neighboring cities, which are listed below:
NOTE: The following revenue is based on 1,200 unaltered animals and 2,400 altered animals in
Diamond Bar.
Present Fee Schedule
Unaltered: $25 = $30,000
Altered: 10 = 24 000
Total: $54,000
Adjustment Option 1
Unaltered: $35 = $42,000
Altered: 15 = 36 000
Total: $78,000
Adjustment Option 3
Unaltered: $45 = $54,000
Altered: 15 = J1@,000
Total. $90,000
Adjustment Option 2
Unaltered: $40 = $48,000
Altered: $15 = $36,000
Total: $84,000
Adjustment O tion 4
Unaltered: $60 = $72,000
Altered: $15 = $36,000
Total: $108,000
Of these possibilities, Adjustment Option 1 provides for the smallest overall increase in fees, while
raising an additional $24,000 in revenue. This new revenue would more than offset the $19,545 in
net cost increases proposed in the new contract, eliminating the hit to the General Fund. As a
comparison, the $35 license fee for an unaltered animal would match the fees in the cities of Chino
Hills, La Verne, Ontario, and San Dimas while the $15 license fee for an unaltered animal matches
those fees in the cities of La Verne and Ontario.
If the Council does direct staff to bring potential license fee adjustments back for discussion at a
future meeting, a public hearing would be required.
BACKGROUND / DISCUSSION:
The City has contracted with IVHS to provide animal care and control services since incorporation.
These services include the following:
• Maintenance and operation of a public animal shelter/pound
• Pick-up and disposal of stray, unwanted, injured, or dead animals
• The enforcement of City Municipal Codes related to animals, including the impounding and
regulation of dogs, cats, and other domestic and wild animals
• Abatement of public nuisances caused by or related to animals
• The enforcement of all State laws related to the prevention of cruelty to animals
• Collection of dog and cat licenses, impound fees, and kennel care fees
In the past, the City has researched the possibility of contracting with the County of Los Angeles to
provide animal services. The County's nearest facilities are located in Baldwin Park, approximately
16 miles from Diamond Bar. This distance presents concerns about thelevel and quality of service
as well as potentially increased response times. Past inquiries have also shown that service provided
by the County may not prove to be cost effective, particularly when factoring in a potentially lower
level of service to the community.
The City's current contract with IVHS expires July 1, 2006. The contract renewal proposed by iVHS
is a three year agreement, at a net cost of $102,008 per year with annual Consumer Price Index
(CPI) adjustments. If the City chooses to do so, the contract could be automatically renewed at the
time of its expiration in 2009 with the same terms and conditions applying to the renewal.
City Attorney Jenkins has reviewed and approved the proposed contract agreement.
Prepared by:
Reviewed By:
t � i 1�
Ryan Lean, Senior Management Analyst Dave Doyle, ssistant City Manager
Attachments:
1 • PROPOSED ANIMAL CARE AND CONTROL CONTRACT WITH INLAND VALLEY
HUMANE SOCIETY
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
THIS ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
("Agreement") is made and entered into in duplicate at , California, this _
day of , 200 by and between the CITY OF DIAMOND BAR, a municipal
corporation (hereinafter referred to as "City"), and INLAND VALLEY HUMANE SOCIETY &
S.P.C.A., a nonprofit corporation (hereinafter referred to as "Humane Society").
WHEREAS, the purpose of entering into this Agreement is to contract for public animal shelter
and animal control services with Humane Society under the terms and conditions as provided
herein;
NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions
contained herein, it is mutually agreed by and between City and Humane Society (hereinafter
"Party," individually, or collectively, "Parties"), as follows:
1. Humane S wiely Services Generally:
Humane Society will perform certain services as set out herein to provide City with
public animal shelter (public pound) and animal control services including, but not
limited to, the services defined in California Food and Agriculture Code sections 30501,
et seq., and as specifically described in the Scope of Services herein and contained in
Exhibit 1. Those services include the maintenance and operation of an animal shelter
(public pound) in compliance with the provisions of applicable sections of the California
Code of Regulations, California Civil Code and California Health & Safety Code, the
pick-up and disposal of stray, unwanted, injured or dead animals, the enforcement of City
"leash laws," the provision of animal ambulance services, the collection of all dog and cat
licenses, impound fees and kennel care fees and the enforcement of all State laws
regarding the prevention of cruelty to animals. Humane Society agrees to enforce all
provisions of City's ordinances and regulations pertaining to animals, including, but not
limited to, code provisions of the Municipal Code of City prescribing procedures for the
licensing, impounding and regulation of dogs, cats and other domestic and wild animals,
abatement of public nuisances caused by or related to animals and the prevention of
cruelty to animals.
2. Scope of Humane Society Services:
(a) Humane Society will perform the duties set forth in Paragraph 1, above, and more
specifically in the Scope of Services attached to this Agreement as Exhibit 1
(hereinafter referred to as "the Scope").
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
(b) City or Humane Society may modify the Scope only with the express written
consent of the other Party.
(c) The Parties may agree in writing to modify the Scope. Should the Parties agree
that Humane Society is to perform services in addition to those set forth in the
Scope, the additional services shall be set forth in Exhibit 2, Exhibit 2 shall be
entitled, Amendment to Scope of Services, and shall be executed by both Parties.
Unless otherwise specified, the services provided by Humane Society will be
those set forth in Exhibits 1 and 2. If the Parties agree that Humane Society is to
perform fewer services than those set forth in the Scope, Exhibit 1 shall be
amended to reflect the changes.
(d) A modification of this Agreement that results in the addition of services to be
performed by Humane Society may, based on the agreement of the Parties, require
additional compensation paid by City to Humane Society. Any such modification
that results in additional compensation paid to Humane Society must be expressly
authorized in writing by City prior to Humane Society performing the additional
services.
3. Non -Discrimination:
Humane Society is an equal opportunity employer and, subject to, and in compliance
with, applicable State and Federal Anti -Discrimination laws. Humane Society does not
discriminate on the basis of race, color, religion, marital status, ancestry, national origin,
handicap or sex.
4. Cooperation with Health Departnnent:
Humane Society agrees to cooperate with the California Department of Health Services
and the health departments of all governing counties in matters pertaining to rabies and
animal quarantine. In cooperation with the state and local health departments, Humane
Society will conduct animal inoculation programs as required.
5. CooperatioLfffthaRmAtakiir
City agrees that its departments will cooperate with Humane Society in the performance
of the services to be performed by Humane Society under this Agreement.
6• Com ensation Paid to Humane Socie :
Humane Society agrees to perform and discharge, at its own cost and expense, all animal
shelter and animal control services as set forth in the Scope. City agrees to compensate
Humane Society for services described in the Scope in the following manner:
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
2
(a) Humane Society shall receive and retain all payments received for dog and cat
licenses and related late fees, impound fees, kennel care fees and court fines
collected on behalf of City as a result of City's animal control program. Any fees
collected by City in connection with City's animal control program shall be
automatically remitted to Humane Society.
(b) In addition to the revenues identified in Paragraph 6(a) above, City shall pay to
Humane Society for the fiscal year of July 1, 2006 to June 30, 2007, the sum of
one hundred two thousand eight dollars ($102,008.00) payable in equal monthly
installments of eight thousand five hundred dollars and sixty-seven cents
($8,500.67) commencing on July 1, 2006 and continuing each month thereafter on
or before the first day of the month.
{i) Humane Society and City agree the Gross Animal Care and Control Cost
("Gross") for the initial year of this Agreement is two hundred two
thousand eight dollars ($202,008.00). The Gross includes the $103,008.00
payable by City to Humane Society and the anticipated revenue received
from the activities described in paragraph 6(a).
(c) The annual compensation paid to Humane Society shall increase effective July 1
of each year during the term of this Agreement by the percentage increase in the
"CPI" for the calendar year immediately preceding the year in which the
adjustment is to be made, up to a maximum of five percent (5%) of the previous
year's Gross. The "CPI" is defined as the: Consumer Price Index published by the
Bureau of Labor Statistics of the U.S. Department of Labor, for All Urban
Consumers (CPI -U for all items) for the Los Angeles, Anaheim -Riverside,
California area.
(d) City designates as the sole representative of City, its city manager or the person
designated by the city manager to work with Humane Society in all matters
involving the implementation of this Agreement, including, but not limited to, the
determination of the annual supplemental amount based on the CPI to be paid to
Humane Society.
7. Furnishing Information Books and Records:
Humane Society, upon request of City, agrees to furnish City at any time with a complete
list of its officers, directors and employees. Humane Society shall maintain books and
records of its services rendered to City, including records of expenditures and revenues
received. Such records and books shall be made available for inspection upon City
request at Humane Society's offices during regular business hours within a reasonable
time following the request by City. If costs are incurred during compliance with a City
request to inspect records and books, such costs shall be documented by Humane Society
and reimbursed to Humane Society by City upon request by Humane Society,
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
13. Avallabilfty of Service:
(a) Office Hours and Telephone Line:
Humane Society's offices are open to the public and receive telephone calls
Monday, Tuesday, Thursday, Friday and Saturday from 8:00 a.m. to 5:30 p.m.
Humane Society's offices are open on Wednesday from 8:00 a.m. to 7:00 p.m.
Humane Society's offices are closed on Sundays and specified holidays.
Telephone calls are received by a person who will address the calls when Humane
Society's offices are closed.
(b) Animal Shelter Hours:
The Humane Society shelter is open at 10:00 a.m. Monday through Saturday and
closes at the same time as the Humane Society offices each day.
9. Indemnification and Hold Harmless:
(a) Humane Society represents that it possesses the necessary qualifications to
perform the services and duties set forth in this Agreement and shall perform the
services and duties consistent with the standards generally recognized as being
employed by others performing similar services in the State of California.
(b) Humane Society is an independent contractor and shall have no authority to bind
City or to create or incur any obligation on behalf of, or liability against, City,
whether by contract or otherwise, unless such authority is expressly conferred
under this Agreement or is otherwise expressly conferred in writing by City.
Humane Society, its employees, agents and subcontractors are not employees of
City.
(c) Humane Society shall indemnify, defend and hold harmless, City, its elected and
appointed officials, officers, agents and employees (collectively "Indemnitee")
from and against any and all liabilities, losses, claims, demands, actions, causes of
action, proceedings, suits, damages, judgements, costs and expenses of litigation,
including reasonable attorney's fees, which Indemnitee may suffer or incur or
which Indemnitee may become subject to by reason of or arising out of any injury
to or death of any person(s), damage to property, or loss of use of property,
allegedly caused by the negligent or willful acts or omissions of Humane Society,
its agents, officers, directors Of employees, acting within the scope of their
employment or affiliation with Humane Society while performing the services set
forth in this Agreement.
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
4
(d) In the event that any action or proceeding is brought against Indemnitee by reason
of any of the matters against which Humane Society has agreed to indemnify
Indemnitee, Humane Society, upon notice from City, shall agree to defend
Indemnitee at Humane Society's expense by competent legal counsel. City agrees
to notify Humane Society within five (5) days of its receipt of service of legal
process by a third party in a lawsuit naming City as a defendant and claiming
injury to or death of any person(s), damage to property or Ioss of use of property,
allegedly caused by the negligent or willful acts or omissions of Humane Society,
its agents, officers, directors or employees, acting within the scope of their
employment or affiliation with Humane Society while performing the services set
forth in this Agreement.
(e) Humane Society's indemnification under this Agreement does not extend to
liabilities, losses, claims, demands, actions, causes of action, proceedings, suits,
damages, judgements, costs and expenses of litigation, including attorney's fees,
which Indemnitee may suffer or incur or which Indemnitee may become subject to
by reason of or arising out of any injury to or death of any person(s), damage to
property, or loss of use of property caused by the active or passive negligence or
willful acts or omissions of City, its elected and appointed officials, officers,
agents, employees,, volunteers or representatives.
{ The insurance required to be maintained by Humane Society under Paragraph 10
shall ensure Humane Society's obligations under Paragraph 9, but the limits of
such insurance shall not limit the Iiability of Humane Society hereunder. The
provisions of Paragraph 9 shall survive the expiration or earlier termination of this
Agreement.
10. Insurance:
(a) Humane Society shall, at its expense, procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damages to
Property which may arise from or in connection with the performance of the
services set forth in this Agreement by Humane Society or its agents,
representatives or employees acting within the scope of their agency, employment
or representation. Insurance is to be placed with insurers with a current A.M.
Best's rating no less than AXII.
(b) Minimum Sco a and imits of Insurance:
(i) Minimum Sco a of Insurance:
Coverage shall be at least as broad as the latest version of:
* General Liability:
Insurance Services Office Commercial General Liability Coverage
(form CG 0001).
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
Automobile Liability:
Insurance Services Office Business Auto Coverage (form CA 001,
code 1 (any auto)).
Workers' Compensation and Employers' Liability.•
Workers' Compensation insurance as required by the State of
California and Employers' Liability Insurance.
Errors and Omissions Liability:
Insurance appropriate to Humane Society's profession.
(ii) Minimum Li its of Insurance:
Limits no less than:
* General Liability:
$1,000,000 per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the activities associated
with this Agreement or the general aggregate limit shall be twice
the required occurrence limit.
` Automobile Liability:
$1,000,000 per accident for bodily injury and property damage.
Workers ' Compensation and Employers' Liability.•
Workers' Compensation limits as required by the Labor Code of
the State of California. Employers' Liability limits of $1,000,000
per accident for bodily injury or disease.
Errors and Omissions Liability;
$1,000,000 per claim.
(c) Other Provisions:
(i) All Policies:
Each insurance policy required by Paragraph 10 shall be endorsed
and state that the coverage shall not be suspended, voided,
cancelled by the insurer or either Party to this Agreement, reduced
in coverage or in limits, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to
City.
Any failure to comply with the reporting or other provisions of the
policies, including breaches of warranties, shall not affect coverage
provided to City, its officers, officials, employees or volunteers.
Any deductibles or self-insured retentions must be declared to and
approved by City.
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
6
GO General I iabilit and Automobile hiabilit Insurance:
City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds for liability
arising out of the services provided by Humane Society as set forth
in this Agreement; premises owned, occupied or used by Humane
Society; or automobiles owned, leased, hired or borrowed by
Humane Society. The coverage shall contain no special limitations
on the scope of protection afforded to City, its officers, officials or
employees.
* Humane Society insurance shall be primary insurance with respect
to City, its officers, employees and volunteers. Any insurance or
self-insurance maintained by City, its officers, employees or
volunteers shall apply in excess of, and not contribute with,
Humane Society's insurance.
* Humane Society's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with
respect to the limits of insurer's liability.
(iii) Workers' Com ensation Insurance:
Unless the City Manager otherwise agrees in writing, the insurer shall
agree to waive all rights of subrogation against City, its officers, officials,
employees and agents for losses arising from the services performed by
Humane Society as set forth in this Agreement.
(iv) Certificates of Insurance;
Humane Society agrees to deposit with City, at or before the effective date
of this Agreement, certificates of insurance sufficient to satisfy City that
the insurance provisions of Paragraph 10 of this Agreement have been
complied with. The City attorney may require that Humane Society
furnish City with copies of original endorsements effecting coverage as
required by Paragraph 10 of this Agreement. The certificates or
endorsements must be signed by a person authorized by that insurer to
bind coverage on its behalf. City reserves the right to inspect complete,
certified copies of all required insurance policies at any time.
11. Term:
This Agreement shall commence on July 1, 2006, shall be effective for an initial term of
three (3) years and shall expire on June 30, 2009,
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
12. Term Renewal:
Unless either Party gives express written notice of its intent to terminate this Agreement
at least ninety (90) days prior to the scheduled expiration date of this Agreement, this
Agreement shall automatically renew for successive one (1) year/twelve (12) month
periods until terminated by one of the Parties as provided herein.
13. Termination:
After the completion of the first year of the Agreement term, either Party, at any time,
may terminate this Agreement without cause upon the giving of no less than three
hundred sixty (360) days prior written notice to the other Party of the intent to terminate.
This notice shall include the date of termination which shall be no less than three hundred
sixty (360) days following the date of the notice. In the event of such a termination,
Humane Society shall be paid for all work performed under the Agreement through the
date of termination. In the event that the Agreement is terminated by City as provided in
this Paragraph, City shall compensate Humane Society for all additional expenses
incurred in transferring the animal shelter and animal control services to any other
consultant or provider chosen by City to perform the animal shelter and animal control
services. These additional expenses include, but are not limited to, the identification and
relocation of animals, transfer of records, including medical records, and other costs
related to the transfer of the responsibility for animal sheltering and animal care services
from Humane Society.
14• O ortuni to Cure;
In the event of an alleged breach of this Agreement by either Party, express written
notification of an intent to terminate this Agreement, containing an explanation of the
alleged breach, must be provided to the allegedly breaching Party within ten (10) days of
the alleged breach. The allegedly breaching Party must be given a reasonable time to
cure, no less than thirty (30) days following the written notification. In the event that the
Parties can not agree regarding whether the breach has been cured, the Parties must meet
and negotiate a reasonable compromise. In no case will this Agreement terminate
automatically based on the allegations of breach by one of the Parties.
15. Mer er and Irate ration Clause:
This Agreement and Exhibit I attached hereto contain the entire agreement of the Parties
with respect to the subject matter of this Agreement, and supersede all prior negotiations,
agreements and understandings with respect thereto. This Agreement may only be
amended by a written document duly executed by both Parties as set forth in
Paragraphs 2, 12 and 13,
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/o8/06
16. Severabili Clause:
If any provision of this Agreement is held unenforceable, then such provision will be
modified to reflect the Parties' intention, All remaining provisions of this Agreement
shall remain in full force and effect.
17. Prohibition Against Transfers:
Neither Party may assign or otherwise transfer or delegate any right or duty under this
Agreement without the express written consent of the other Party. Any attempt to do so
without the express written consent of both Parties shall be null and void and any
assignee or transferee shall acquire no right or interest by reason of such attempted
assignment or transfer.
18. Attorne Fees:
In any litigation, arbitration or other proceeding by which one Party either seeks to
enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a
declaration of any rights or obligations under this Agreement, the prevailing Party shall
be awarded its reasonable attorney fees, costs and expenses incurred.
19. ForeeMajeure:
Neither Party will be considered to be in default of this Agreement as a result of events
beyond their reasonable control. For purposes of this Agreement, such events shall
include, but are not limited to, acts of God, terrorism, war, catastrophe, or other "force
majeure" events beyond the Parties' reasonable control.
20. Authorized Parti s:
Each Party to this Agreement has the authority to enter into and form the Agreement. The
individuals signing the Agreement have the authority to act as agents of their respective
organizations. Each Party acknowledges that they have read this Agreement and will
abide by it.
21. Choice of Law:
This Agreement shall be governed by and construed in all respects in accordance with the
laws of California. The place for any action initiated to enforce any obligation under this
Agreement shall be California. The City hereby submits to the jurisdiction of the state
and federal courts in California and waives any objection to venue in California.
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
9
22. Nofices:
A notice required or desired to be given pursuant to this Agreement shall be given in
writing and sent by certified mail, return receipt requested, addressed as follows:
For r Citv:
City Manager
For Humane Society:
Executive Director
500 Humane Way
Pomona, CA 91766
909-623-9777
Any notice so given shall be considered served on the other Party three (3) days after the
date of mailing. The address for the notice may be changed by giving written notice of
such change pursuant to this paragraph,
IN WITNESS WHEREOF, the Parties hereto have accepted, made and executed this
Agreement upon the terms, conditions and provisions above stated the day and year first above
written.
CITY, a Municipal Corporation: INLAND VALLEY HUMANE SOCIETY
& S.P.C.A., a California Non -Profit
Corporation:
By: City Manager
BY: President
Date
Date
By: City Clerk
BY: Secretary
Date
Date
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
10
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: City Attorney By: General Counsel
Date
Date
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
11
EXHIBIT I
SCOPE OF SERVICES
Humane Officers are assigned to City Monday through Saturday between 8:00 a.m. and
9:00 P.M.
A Humane Officer is available for emergency calls daily between 9:00 p.m. and 8:00 a.m.
3. Humane Society's public: operating hours are:
*
Office
8:00 a.m. to 5:30 .p.m. Monday through Saturday
8:00 a.m. to 7:00 p.m. Wednesdays
* Kennel Hours:
10:00 a.m, to 5:30 p.m. Monday through Saturday
10:00 a.m. to 7:00 p.m, Wednesdays
4. Humane Society is closed most major holidays and Sundays. A Humane Officer is
available for emergencies during these closures.
5. Humane Society will canvass for dog and cat Iicense compliance at regular intervals,
door-to-door.
Humane Society will provide all rabies control -related services to City, including:
* Low-cost rabies vaccination clinics.
* License renewals.
* License delinquent notifications.
* Rabies Certification.
Humane Society will provide the following animal care and control services:
Confinements:
* Pickup and removal of deceased animals.
* Pickup and shelter confined dogs.
* Pickup and shelter confined cats.
* Pickup, shelter and/or relocate confined wildlife.
S_trays:
* Patrol for, rescue and shelter stray dogs.
* Patrol for, rescue and shelter stray aggressive dogs.
* Rescue, shelter and provide veterinary care to stray, injured and/or sick
animals.
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
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12
Nuisances:
* Leash Law Violations: Education of animal owners and negotiations with
complainants.
* Barking Dog Violations: Education of dog owners and negotiations with
complainants; investigation of alleged barking problems for possible court
filings.
* Barking Dog Formal Investigations: Investigation of alleged barking
problems for possible referral to the hearing process.
Miscellaneous Complainants --Roosters, pigeons, pigs, etc.: Education of
animal owners and negotiations with complainants.
Dan Brous Animals:
* Potentially Dangerous Dog Violations: Receipt and implementation of
court orders.
* Vicious Dog Violations: Receipt and implementation of court orders.
Violations of Animal Cruel Laws or Ci Ordinances:
* Cruelty and Neglect Violations: Investigations of possible violations,
education of animal owners and rescue of animals when necessary.
* Animal Cruelty and Neglect Prosecutions: Receipt and implementation of
court orders pursuant to animal cruelty violations.
Photographic documentation of unsecured properties and pursuant to
investigations of cruelty complaints.
` Tape recording of interviews during criminal investigations of violations
of state law or city ordinances.
Owner Release Animals.
* Deceased animal pickup (fee for service).
* Owner release for humane euthanasia (fee for service).
* Owner release for adoption (fee for service).
* Owner release for pickup and humane euthanasia for sick and/or injured
animals (fee for service).
* Special circumstance ambulance service for transport to veterinary
hospital (fee for service).
* Owner assistance: assistance in confinement and lifting (fee for service).
Miscellaneous Services:
* Tranquilization and rescue for un-trappable stray animals.
* Tagging of all impounded stray animals to ensure proper identification.
* Microchip scanning of all dogs and cats. Every animal is scanned whether
deceased or alive, pursuant to Food & Agriculture Code 31108.
* Shelter and quality care all impounded animals, including food, water and
necessary veterinary care to all live animals.
ANIMAL SHELTER AND ANIMAL CONTROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/08/06
13
Maintenance of accurate records for all animal -related violations,
complaints, cruelty investigations, barking investigations, etc.
Dedication of one officer to wildlife and education regarding coexistence
with wildlife and other wildlife issues.
Dedication of one officer to cruelty investigations.
8. Exhibit 1 is intended to generally describe the services provided by Humane Society.
Consequently, Exhibit 1 .may be either under -inclusive or over -inclusive, depending upon
the agreement between City and Humane Society.
ANIMAL SHELTER AND ANIMAL CON'T'ROL SERVICES AGREEMENT
DIAMOND BAR REV. 06/og/O6
14
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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