HomeMy WebLinkAbout12/5/2006Tuesday, December 5 , 2006
5:30 p.m. — Closed Session CC -8
6:00 p.m. — Study Session CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Teleconference Location: 2141 Tierra Loma Dr., Diamond Bar
Mayor Carol Herrera
Mayor Pro Tem Bob Zirbes
Council Member Wen Chang
Council Member Jack Tanaka
Council Member Steve Tye
City Manager James DeSte/ano
City Attorney Michael Jenkins
City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City
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during the time the item is taken up by the Council. In addition, members of the public may,
during the Public Comment period, address the Council on any consent calendar item or any
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any item listed on the agenda.
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 5, 2006
Next Resolution No. 2006 -77
Next Ordinance No. 09(2006)
CLOSED SESSION: 5:30 p.m. Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(a) — Pending Litigation —
(1 Case)
People of the State of Calif. v. Ratan Hospitality, LLS
(Scribbles) Case No. BC351925
STUDY SESSION:
6:00 p.m., Room CC -8
► Regional Housing Needs Assessment (RHNA) — Discussion of
the SCAG Housing Units Growth Forecast for 2005 and 2014
RHNA Cycle and the Forecast of Housing Units to 2035
Public Comments:
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m.
Mayor
Ahmad H. Sakr,. Ph.D,
Islamic Education Center
Council Members Chang, Tanaka, Tye,
Mayor Pro Tem Zirbes, Mayor Herrera
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Sacramento Legislative Update by State Senator Bob Margett.
1.2 Water Conservation due to Maintenance of the Weymouth Water
Treatment Plant beginning Dec.16 — 20, 2006 by Mike Holmes, General
Manager, Walnut Valley Water District.
December 5, 2006 PAGE 2
1.3 Presentation of Certificate of Recognition to Dexter MacBride for Service
as a Member of the Greater Los Angeles County Vector Control District.
BUSINESS OF THE MONTH:
1.4 Presentation of City Tile to Wienerschnitzel, 23300 Sunset Crossing Road,
as Business of the Month, December 2006 and display of Business of the
Month slide presentation.
2. CITY COUNCIL REORGANIZATION:
2.1 Selection of Mayor
2.2 Selection of Mayor Pro Tem
2.3 Presentation to Outgoing Mayor Carol Herrera
Recess/Reception:
Reconvene:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
i'completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may brief) respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Winter Snow Fest — Saturday, December 9, 2006 — 10:00 a.m. — 4:00
p.m., Pantera Park, 738 Pantera Dr.
5.2 Candy Cane Craft Fair — Saturday, December 9, 2006 - 9:00 a.m. — 2:00
p.m., Diamond Bar Center, 1600 S. Grand Ave.
5.3 Planning Commission Meeting — December 12, 2006 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
December 5, 2006 PAGE 3
5.4 Community Meeting — December 14, 2006 — 6:30 p.m., Pantera Park —
738 Pantera Dr., Batting Cage Simulation.
5.5 Water Conservation - Maintenance of the Weymouth Water Treatment
Plant beginning Dec. 16 — 20, 2006.
5.6 City Council Meeting — December 19, 2006 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
F3.1 City Council Minutes:
(a) Study Session of November 21, 2006- Approve as submitted.
(b) Regular Meeting of November 21, 2006 — Approve as submitted.
E3.2 Parks and Recreation Commission Minutes — Regular Meeting of
September 28, 2006 - Receive and file.
6.3 Traffic and Transportation Commission Minutes — Regular Meeting of
October 12, 2006 — Receive and file.
6.4 Ratification of Check Register- Ratify Check Register containing
checks dated November 16, 2006 through November 29, 2006 in the
amount of $644,759.14.
Requested by: Finance Department
6.5 Treasurer's Statement - month of October, 2006.
Recommended Action: Review and approve.
Requested by: Finance Department
6.6 Authorize the City Manager to enter into a Purchase Agreement with
the City of Industry for the Purchase of Three (3) Parcels APN # 8269-
008-0270, 8269-050-026 and 8269-053-024, Authorize the Deposit
of $15,000 into Escrow and Appropriate $15,000 from General Fund
Reserves.
Recommended Action: Approve and Appropriate Funds.
Requested by: City Manager
7. PUBLIC HEARINGS: None.
December 5, 2006 PAGE 4
8. COUNCIL CONSIDERATION:
8.1 Adopt Resolution No. 2003-60G: Rescinding Resolution No. 2003-60F
and Revising the Policies and Fees for the Use of the Diamond Bar
Center operated by the City of Diamond Bar.
Recommended Action: Adopt.
Requested by: Community Services Department
RECESS TO REDEVELOPMENT AGENCY:
CALL TO ORDER: Chairman Chang
ROLL CALL: Agency Members Herrera, Tanaka, Zirbes, VC/Tye,
C/Chang
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public
to directly address the Agency on Consent Calendar items or matters of
interest to the public that are not already scheduled for consideration on this
agenda. Although the Redevelopment Agency values your comments,
pursuant to the Brown Act, the Agency generally cannot take any action on
items not listed on the posted agenda. Please complete a Speaker's Card and
qive it to the Agency Secretary (completion of this form is voluntary). There is
a five-minute maximum time limit when addressing the Redevelopment
,Agencv.
3. CONSENT CALENDAR:
3.1 Redevelopment Agency Minutes — Annual Meeting of April 18,
2006 — Approve as submitted.
3.2 Treasurer's Statement - April 1, 2005 through October 31, 2006
- Approve as submitted.
4. REDEVELOPMENT AGENCY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
5. AGENCY MEMBER COMMENTS: Items raised by individual Agency
Members are for Agency discussion. Direction may be given at this
meeting or the item may be scheduled for action at a future meeting.
ADJOURN REDEVELOPMENT AGENCY MEETING
December 5, 2006
PAGE 5
RECESS TO PUBLIC FINANCING AUTHORITY
CALL TO ORDER: Chairman Tanaka
ROLL CALL: Authority Members Chang, Herrera, Zirbes, VC/Tye,
C/Tanaka.
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Authority on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the Public Financing Authority values your comments, pursuant to the
Brown Act, the Authority generally cannot take any action on items not listed on
the posted agenda. Please complete a Speaker's Card and give it to the
Authority Secretary (completion of this form is voluntary). There is a five-minute
maximum time limit when addressing the Public Financing Authority.
3. CONSENT CALENDAR:
3.1 Public Financing Authority Minutes — Annual Meeting of April
18, 2006 — Approve as submitted.
3.2 Treasurer's Statement — April 1, 2006 though October 31, 2006
- Approve as submitted.
4. PUBLIC FINANCING AUTHORITY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
5. AUTHORITY MEMBER COMMENTS: Items raised by individual
Authority Members are for Authority discussion. Direction may be given at
this meeting or the item may be scheduled for action at a future meeting.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING
RECONVENE CITY COUNCIL MEETING:
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Ma a
BY: Nancy Fong, Community Develop ent Director
DATE: December 5, 2006
Study Session
SUBJECT: Integrated Growth Forecast/Regional Housing Needs Assessment (RHNA) —
The discussion of the housing units for 2005 and 2014 RHNA cycle and the
forecast of housing units to 2035.
State law requires that jurisdictions provide their "fair share" of regional housing needs. Local
government and Councils of Government (COG) are charged with determining existing and
future need, together with California Department of Housing and Community Development
(HCD). SCAG prepares the Regional Hosing Needs Assessment (RHNA) for the six -county
area it represents. The last assessment covered the period of January 1998 through June
2005. Another cycle of RHNA is due for June 30, 2007 covering the period of 2008 through
2014. Attached is SCAG's Integrated Growth forecast/RHNA with methodology, population,
households and housing units forecast as background information. Beside the next RHNA
cycle, SCAG also projects the population, employment and households' growth through year
2035.
The draft RHNA for Diamond Bar is 1,355 new housing units by 2014 per SCAG formula:
Household growth 2005 to 2014 + Replacement needs + vacancy needs
19,193(2014) — 17,876(2005) + 0 replacement + (.23% vacancy and .005% renter rate)
1317 + 0 + 30 + 7 =1,355 new housing units by 2014
The growth forecast for Diamond Bar in 2035 is approximately 2,500 additional new
housing units.
Staff is in the process of preparing responses to the 2014 RHNA numbers and the 2035
growth forecast scenario and plans on submitting to SCAG on December 6, 2006. Staff will
discuss the RHNA process and the anticipated City response to SCAG at the Study Session.
Staff is requesting input form the Council.
Attachments
1. SCAG's Integrated Growth/RHNA
2. Existing General Plan Map and 2035 Scenario Map
3. Legend Map
4. SCAG's Compass Blueprint with description of development types
ry
SOUTHERN CALIFORNIA
ASSOCIATION Of GOVERNMENTS
NOTICE OF PUBLIC WORKSHOPS
REGARDING SCAG'S INTEGRATED GROWTH FORECAST/
REGIONAL HOUSING NEEDS ASSESSMENT
The Southern California Association of Governments (SCAG), in cooperation with the respective subregions
within the SCAG region, will hold a total of fourteen (14) public workshops for local jurisdictions, members of the
public, and interested parties to provide input to SCAG with regard to:
SCAG's development of its draft regional Integrated Growth Forecast and the resulting disaggregation of
the Integrated Growth Forecast into smaller geographic levels [(County, subregion, city and TAZ
(Transportation Analysis Zone)] based upon four major variables: population, employment, household
and housing units.
Refinement of SCAG's initial assessment of the housing capacity of cities as reflected in the Integrated
Growth Forecast by further analysis of the AB 2158 planning factors required for SCAG's development of
the Regional Housing Needs Assessment (RHNA).
These public workshops shall take place on the dates, times and locations set forth in Schedule of Workshops,
attached hereto as Attachment "A."
Background/Purpose of the Workshops
In developing previous Regional Transportation Plans (RTP), SCAG's distribution of its growth forecast was
aimed solely at providing the detail required to run the regional transportation model to assess the environmental,
economic and quality of life aspects of the transportation network. Starting with the 2004 RTP, the process
included the incorporation of land use growth visioning, and added non -regulatory land use maps to the
databases used for transportation modeling. This resulted in a draft "Integrated Growth Forecast" which ties
housing to transportation planning, and which will serve as the platform for several of SCAG's regional
plans/projects, including the 2007 RTP, the Compass Blueprint, the Environmental Impact Report (EIR) for the
2007 RTP, and the RHNA.
SCAG has commenced the 4t' cycle of the RHNA process required by the State in order for local jurisdictions to
prepare updated General Plan Housing Elements. The Integrated Growth Forecast and SCAG's proposed
allocation methodology, described herein in Attachment "B," are components of the RHNA process and provide
initial information regarding a jurisdiction's capacity for housing and jobs. This information was presented to the
subregion and local jurisdictions prior to the workshops, and is also available upon written request. The
Integrated Growth Forecast also takes into account several of the local planning factors identified in state housing
law, better known as the "AB 2158 factors" and listed herein in Attachment "C." A map depicting a jurisdiction's
land use pattern in the draft Integrated Growth Forecast was also presented to the subregion and local
jurisdictions prior to the workshops.
The purpose of the workshops is to develop a consensus land use scenario, and specifically, to receive public
input and comments regarding the two bullets listed above. The workshops will be used to exchange information,
identify potential areas of consensus, identify areas where SCAG will need to revisit the forecast, and facilitate
public participation regarding the RHNA process.
Posted by SCAG: Oct. 6, 2006 Page 1
Attachment "A" — Schedule of Workshops
1. Monday. October 30, 2006 9:30am to 1:30pm
Western Riverside Council of Governments
4080 Lemon Street, 1 st Floor Conference Rooms 2A & 2B
Riverside, CA 92501
Contact: Rick Bishop, (951) 955-7985
2. Monday, October 30, 2006 1:00pm to 5:30pm
San Gabriel Valley Council of Governments
Garvey Community Center
9108 Garvey Avenue
Rosemead, CA 91770
Contact: Nick Conway, (626) 564-9702
3. Tuesday, October 31, 2006 9 30am to 1:30pm
Coachella Valley Association of Governments
CVAG Offices
73710 Fred Waring Drive, Suite 119
Palm Desert, CA 92260
........ :...........:, _, _.........:
Contact: Catherine McMillan, (760) 346-1127
4. Wednesday, November 1, 2006 8:00am to 12:30pm
City of Los Angeles
Los Angeles City Hall
200 N. Spring Street, Room 1035
Los Angeles, CA 90012
Contact: Naomi Guth, (213) 978-1363
5. Wednesday, November 1, 2006 1:00pm to 5:30pm
Imperial Valley Association of Governments
EI Centro Chamber of Commerce Board Room
1095S.4 Ih Street
EI Centro, CA 92243
Contact: Rosa C. Lopez, (760) 482-4290
6. Friday, November 3, 2006 8:00am to 12:30pm
Westside Cities Council of Governments
Location to be determined
Contact: Francie Stefan, (323) 848-6357
7. Monday, November 6, 2006 1:00pm to 5:30pm
Gateway Cities Council of Governments
16401 Paramount Blvd., 2nd Floor
Paramount CA 90723
Contact: Debra Chankin, (562) 663-6850
8. Tuesday, November 7, 2006 8:00am to 5:30pm
Orange County Council of Governments
Huntington Beach City Hall
2000 Main Street
Huntington Beach, CA 92648 _
Contact: Annabel Cook, (714) 972-0077
Posted by SCAG: Oct. 6. 2006 Page 3
Attachment "B" — Description of SCAG's proposed Allocation Methodology
The foundation of SCAG's proposed Allocation Methodology is the "Integrated Growth Forecast", which represents
the most desired growth scenario for the Southern California region in the future because it ties housing to
transportation planning. The growth scenario includes the size and distribution of growth in the SCAG region. It is
based on a combination of recent and past trends, reasonable key technical assumptions, and existing and new local
or regional policy options. The Integrated Growth Forecast at the regional and small area level are the basis for
developing the Regional Transportation Plan (RTP), Environmental Impact Report (EIR), Compass Blueprint Plan,
and the Regional Housing Needs Assessment (RHNA). The development of the Integrated Growth Forecast is driven
by a principle of collaboration between the regional and local jurisdictions who are major contributors in the process.
Integration of the output from the regional and local forecasts is achieved through joint efforts and collaboration
among the various contributors.
In February 2005, SCAG's Community, Economic and Human Development Committee (CEHD) approved and
directed staff to proceed with the 2007 RTP Growth Forecast Update Process, currently known as the 2007
Integrated Growth Forecasting process for the 2007 RTP/EIR/RHNA and Compass Blueprint. SCAG's Plans &
Programs Technical Task Force (P&P TAC) also assisted in the process by providing technical and policy input.
Policy Committees of the Regional Council were periodically informed of progress and provided direction to the
process.
Development of the Integrated Growth Forecast
Development of the Integrated Growth Forecast involves several steps. This first step entailed an analysis of
recent regional growth trends and the collection of significant local plan updates. A variety of large area estimates
and projections are collected from federal and state governments. The major government sources included
information from the U.S. Census Bureau, U.S. Bureau of Economic Analysis, U.S. Bureau of Labor Statistics,
Internal Revenue Service (IRS), U.S_ Citizenship and Immigration Services, Department of Health and Human
Services, California Department of Finance (DOF), California Employment Development Department, and
information received through the Intergovernmental Review process. Small area estimates and projections were
also available from aerial land use data, data from ES202, CTPP, general plan, parcel level data from tax
assessor's office, building permits from Construction Industry Research Board and demolition data from the DOF.
The next steps involved the review and update of the 2004 regional growth forecast methodology used as part of
SCAG's 2004 Regional Transportation Plan and key assumptions. The widely used methodology included the
cohort -component method and the shift -share method. The key technical assumptions included updates
regarding the! fertility rate, mortality rate, net immigration, domestic in -migration, domestic out -migration, labor
force participation rates, double jobbing rates, unemployment rates, and headship rates.
Thereafter, a review and update of existing regional growth policies and strategies, including Compass Blueprint
strategies, economic growth initiatives, Goods Movement strategies, etc. were assessed. Relevant analysis also
included general plan capacity analysis, demonstration projects, regional growth principles, polling and focus
groups, public; workshops, and I-PLACE3S.
The next step is to develop and evaluate the draft regional Integrated Growth Forecast scenarios with small area
distributions. Regional growth forecast scenarios are developed and allocated into the smaller geographic levels
using public workshops and I-PLACE3S. The small area distributions of the regional growth are evaluated using
transportation and emission modeling results and environmental impact review.
The last step is to select and adopt a preferred regional growth forecast. A regional growth scenario with selected
small area distributions is developed using transportation and environmental performance measures. The
Regional Council adopts a regional growth forecast.
An organized forecasting decision making process is required to develop a consensus regional growth forecast in
an efficient, epen, and fair way. A variety of groups or input involved in the forecasting process include panel of
experts, subregional/local review, stakeholders/data users, public outreach, technical committee, policy
committee, and the Regional Council.
Posted by SCAG: Oct_ 6, 2006 Page 5
The household forecast for each county in year 2014 provided by the Draft Integrated Growth Forecasts is the
start of the RHNA allocation plan at county level. Similarly, the household forecast for each jurisdiction, including
unincorporated areas within each county in the year 2014 is the start of the RHNA allocation plan at jurisdictional
level.
Each jurisdiction's household distribution using county level median household income based on Census 2000 is
the starting basis for RHNA housing allocation plan by income category.
Consideration of several local AB 2158 planning factors has been incorporated in the draft Integrated Growth
Forecast by way of analysis of aerial land use data, employment and job growth data from the ES202 data base,
Census Transportation Planning Package data, general plan, parcel level property data from tax assessor's office,
building permit, demolition data and forecast surveys distributed to local jurisdictions.
However, because the draft Integrated Growth Forecast arguably does not adequately address some of the AB 2158
factors, such as loss of units contained in assisted housing developments, high housing costs burdens, and the
housing needs for farm workers, the allocation methodology will depend on the outcome of policy
recommendations of SCAG's CEHD RHNA Subcommittee, which will be subject to review and approval by
SCAG's Regional Council. In addition, the allocation methodology is dependent on obtaining additional
information from local jurisdictions regarding the AB 2158 factors as a result of the subregional workshops.
Planning factors not adequately may be addressed by adding data and/or statistics from 2000 Census to the
"existing needs" portion of the RHNA, or through application of policy recommendations.
Specifically, the AB 2158 factors have been considered in the draft Integrated Growth Forecast Process as
follows:
(1) Each member jurisdiction's existing and projected jobs and housing relationship
The resulting joblhousing relationships are appropriately maintained for all local jurisdictions throughout the
forecasting/planning horizon.
(2) The opportunities and constraints to development of additional housing in each member jurisdiction,
including all of the following, (i) lack of sewer or water service due to laws or regulations, (ii) the
availability of land suitable for urban development or for conversion to residential use, (iii) lands preserved
or protected from urban development under governmental programs designed to protect open space,
farmland, environmental habitats, and natural resources on a long-term basis, and (iv) county policies to
preserve prime agricultural land within an unincorporated area:
The integrated Growth Forecasting Process started with extensive survey of all local jurisdictions regarding
their land use and constraints. All subregionsllocaljurisdictions are invited to provide SCAG their respective
growth perspective and inputs. in addition, Compass 2% growth opportunity areas are identified throughout
the region to redirect growth favoring an urban form consistent with regional mobility and air quality goals.
(3) The distribution of household growth assumed for purposes of a comparable period of regional
transportation plan and opportunities to maximize the use of public transportation and existing
transportation infrastructure.
The distribution reflects the results of the "Integrated Growth Forecasts."
(4) The market demand for housing
All indicators of market demand, such as trends of building permits, household growth, employment growth
and population growth are built in the forecasting methodology and model throughout all geographic levels.
(5) Agreements between a county and cities in a county to direct growth toward incorporated areas of the
county
Posted by SCAG: Oct. 6, 2006 Page 7
Draft Forecasting/Allocation Methodology at the Region/County Level:
The allocation results of the four major variables—population, households, employment and housing units—from
the Integrated Growth Forecasts are attached for subregion/local jurisdiction workshops. Following are simple
description of the methodology.
The regional policies in terms of long term transportation projects funded by private sector investment and
Compass 2°/, land use policies are not projected to affect regional, county, subregion, and city level growth of
population, household, employment, and housing units before 2015. Compass 2% land use strategies are
voluntary they only direct growth redistributions within city boundaries before 2015.
A. Population forecasts
Two factors account for population growth: natural increase (which is the balance between births and deaths) and net
migration (which is the balance between the number of people coming and leaving the region).
Net migration is differentiated between domestic migrants (people moving in and out of the region to other parts of the
nation, immigrants (legal and undocumented) moving to the region from other countries.
" '4 U 11 r 1 A UKf1L -t
SCAG projects regional population using the cohort -component model. The model computes the population at a
future point in time by adding to the existing population the number of group quartered population, births and persons
moving into the region during a projection period, and by subtracting the number of deaths and the number of persons
moving out of the area. This process is formalized in the demographic balancing equation.
The fertility, mortality and migration rates are projected in five year intervals for eighteen age groups, for four mutually
exclusive ethnic groups: Non -Hispanic White, Non -Hispanic Black, Non -Hispanic Asian and Hispanic. The birth rates
are also projected by population classes: residents (and domestic migrants) and international migrants.
SCAG links population dynamics to economic trends, and is based on the assumption that patterns of migration into
and out of the region are influenced by the availability of jobs. The future labor force supply is computed from the
population projection model by multiplying civilian resident population by projected labor force participation rates. This
labor force supply is compared to the labor force demand based on the number of jobs projected by the shift/share
economic model.
The labor force demand is derived using two step processes. The first step is to convert jobs into workers using the
double job rate. The double job rate is measured by the proportion of workers holding two jobs or more to total
workers. The second step is to convert workers into labor force demand using the ideal unemployment rate. If any
imbalance occurs between labor force demand and labor force supply, it is corrected by adjusting the migration
assumptions of the demographic projection model. Adjustment of migration assumptions is followed by total
population changes.
The county forecasts are developed by analyzing the difference between the sum of initial county forecasts and
the regional independent projections. If results are significantly divergent, input data at the county level is adjusted
to bring the sum of counties projection and the regional independent projections more closely in line. Complete
agreement between two projections is not mandatory. After analysis, the sum of counties constitutes the regional
forecasts.
B. Employment forecasts
Employment forecasts utilize a top down procedure starting with a U.S. forecast, followed by California, and finally
the SCAG region and counties. The regional employment forecasts will interact with the regional population
forecasts.
Posted by SCAG: Oct. 6, 2006 Page 9
E. Considering Policy Impacts
It should also be noted that the regional policies in terms of long term transportation projects funded by private
sector investment and Compass 2% land use policies are not projected to affect regional, county, subregion, and
city level growth of population, household, employment, and housing units before 2015. Compass 2% land use
strategies are voluntary they only direct growth redistributions within city boundaries before 2015.
Preliminary 2004 RTP growth forecasts update is completed by incorporating two regional policies into the
baseline growth forecasts. There are two regional policies that will affect future size and distribution of baseline
forecasts of employment, population, households, and housing units: one is Compass/Blueprint; the other one is
private sector investment.
Given the fact Compass/Blueprint does not affect the growth and distribution at the county level, the private sector
investment only will be considered to influence the future growth and distribution at the county level.
First, the regional job impacts of private investment are calculated for 20 NAICS sectors (by 2 -digit) based on
input-output analysis. These job impacts are distributed to counties based on growth share methodology for each
sector.
Second, further adjustment was made based on 2004 RTP job distribution. Third, the regional job impacts are
translated into the regional population adjustment using the economic -demographic model. Additional population
is distributed to counties following the additional household adjustment.
Fourth, population adjustment is translated into households by using the household projection model. The
regional household adjustment is distributed to counties following the county distribution of additional jobs.
Fifth and last, additional household adjustment is translated into housing units by using the total vacancy rate.
The regional housing unit adjustment is distributed following the county distribution of additional households.
Please see http://scag.ca.gov/rtptac/pdf/2006/tacO8l7O6 Forecast.pdf for assessing regional policy impacts and
allocating county distribution.
Draft Forecasting/Allocation Methodology at City Level:
The overall framework for the city level demographic forecasts is provided by the household (occupied housing
units) method. This approach is widely accepted and applied in forecasting socioeconomic growth for smaller
geographic areas. The household method consists of the following three major projection components: housing
units, households (occupied housing units) and population.
A. Population Forecasts
City population is projected as the group quarters population plus the product of households and average persons
per household (PPH). The average number of persons per household is projected using the historical trend and
the updated county PPH. Group quarters population is projected using its ratio to total population from the 2000
Census, which is assumed to remain constant during the projection horizon.
B. Employment Forecasts
The distribution of county jobs to city applies a "constant -share" approach to calculate city employment. Based on
constant -share approach, city job growth is a function of city share to county jobs for each sector and future
county job growth. If a city in Los Angeles county is specialized in a specific industry (e.g., manufacturing), its
future job growth will be affected by future reduction of manufacturing jobs of Los Angeles county. The constant -
share approach provides a reasonable job estimates for the future, which form a reasonable basis for future
subregional input process.
Posted by SCAG: Oct. 6, 2006 Page ► t
Attachment "C" — AB 2158 factors
The "AB 2158 factors" identified in the state housing law [see, California Government Code §65584.04(d)] that will
be discussed at the workshops are described below, along with suggestions on how they may be considered as
part of the RHNA allocation methodology:
• Existing and projected job housing balance. Housing distributions should be related to employment
centers and growth locations to reduce commutes; vehicle miles traveled congestion and improve
housiing availability, where appropriate. Each jurisdiction's projected share of employment could be used
as a basis for adjusting housing allocations, especially when there is a mismatch between residential
devellopment expected and employment growth across a region or subregion.
Lack of sewer or water service due to federal and state laws, regulations or regulatory actions, or supply
and distribution decisions made by a sewer or water service provider other than the local jurisdiction that
preclude the jurisdiction from providing necessary infrastructure for additional development during the
planning period. This factor may be difficult to use in an allocation methodology designed todetermine
sharers of housing need between communities. It is a physical / fiscal constraint that temporarily curbs
growth potential and may be difficult to distinguish from growth caps that are prohibited by the housing
statute. As an allocation factor it could be used in conjunction with a developable land measure.
• The availability of land suitable for urban development or for conversion to residential use, the availability
of underutilized land, and opportunities for infill development and increased residential densities. This
type of consideration is usually provided through local and subregional input into the regional growth
forecast. This factor may also be used in conjunction with a developable land measure.
• Lands preserved or protected from urban development under existing federal and state programs, or
both, designed to protect open space, farmland, environmental habitats, and natural resources on a long-
term basis. This is a primary input and consideration in the regional growth forecast and is incorporated in
potential desegregations.
• County policies to preserve agricultural land_ The protection of prime agricultural land is also a prime
consideration in the regional growth forecast as a non -desegregation factor.
• The distribution of household growth assumed for purposes of a comparable period of regional
transportation plans and opportunities to maximize the use of public transportation and existing
transportation infrastructure. This factor is addressed through the integrated growth forecast for the
Regional Transportation Plan and Compass Blueprint or growth vision. It is the basis for all regional
plan;, including the RHNA.
• The market demand for housing. The housing statute calls for all jurisdictions to receive a housing
allocation. The market demand for housing is considered as a function of population and employment
growth in the regional growth forecast and local input.
• County policies to preserve prime agricultural land within in unincorporated area. The regional growth
forecast basis itself on subregional and local input on where growth should and should not occur. This
land use input is incorporated into the regional growth forecast.
• The loss of units contained in assisted housing developments. This is a local planning consideration
which affects the proportion of affordable housing needed within a jurisdiction. However, SCAG has
prepared detailed projections of units at risk of conversion from subsidized affordable housing to market
rate housing for both expiring federal Section B projects and federal and state Low Income Housing Tax
Credit projects so communities may see the collective impact of such conversions over the local housing
element planning period.
Posted by SCAG: Oct. 6, 2006 Page 13
Integrated Growth Forecast/RHNA
San Gabriel Valley:
y
Packet item #2
Purpose of item: for informationRegional
Integrated Forecast 2003-2035
and review only during the
Population Forecast
- City Totals
SCAG's subregional workshops.
I COUNTY
p03
p05
p10
p14
p15
p20
p25
p30
p35
LA 10,034,576
10,205.995
10,619,410
10,907,740
10,979,823
11,335,934
11,694,786
12,059,291
12,417,108
1
i NEWSR
p03
p05
p10
p14
p15
p20
p25
p30
p35
San Gabriel Valley Assoc.
1,898,342
1,928,398
2,027,798
2,097,123
2,114,454
2,200,076
2,285,677
2,371,798
2,455,935
CITY
p03
p05
p10
p14
p15
p20
p25
p30
p35
Alhambra city
89,243
89,679
92,415
94,324
94,801
97,158
99,460
101,707
103,869
Arcadia city
55,666
56,067
57,770
58,959
59,256
60,723
62,154
63,549
64,889
Azusa city
47,637
48,272
50,449
51,967
52,347
54,223
56,036
57,784
59,455
Baldwin Park city
79,905
80,865
82,265
83,242
83,486
84,692
86,130
87,864
89,697
Bradbury city
929
943
986
1,016
1,024
1,061
1,098
1,133
1,167
I
i Claremont city
36,199
36,530
37,131
37,550
37,655
38,173
38,787
39,524
40,303
Covina city
48,893
49,325
52,595
54,875
55,445
58,261
60,961
63,533
65,976
Diamond Bar city
59,188
59,659
61,507
62,797
63,119
64,712
66,256
67,750
69,180
Duarte city
22,464
22,851
23,289
23,594
23,671
24,048
24,425
24,803
25,173
EI Monte city
122,614
125,219
131,306
135,551
136,613
141,856
146,929
151,824
156,505
Glendora city
51,692
52,133
53,791
54,948
55,237
56,665
56,103
59,562
60,992
Industry city
798
801
801
801
801
802
802
804
806
Irwindale city
1,491
1,526
1,762
1,926
1,967
2,171
2,379
2,595
2,809
La Puente city
42,822
43,132
46,522
48,887
49,478
52,398
55,192
57,848
60,367
La Verne city
33,059
33,298
36,903
39,417
40,046
43,152
46,095
48,858
51,460
Monrovia city
38,602
38,961
39,520
39,911
40,009
40,491
40,987
41,504
42,018
Montebello city
64,921
65,353
65,722
65,980
66,045
66,363
67,075
68,276
69,686
Monterey Park city
63,628
64,309
69,147
72,521
73,365
77,532
81,832
86,322
90,788
Pasadena city
143,017
145,726
148,929
151,164
151,722
154,482
158,940
165,519
172,970
Pomona city
157,339
160,853
171,689
179,247
181,136
190,471
199,473
208,124
216,377
Rosemead city
56,437
56,998
57,878
58,492
58,646
59,404
60,443
61,834
63,362
San Dimas city
36,560
36,828
42,635
46,685
47,698
52,701
57,425
61,837
65,980
San Gabriel city
41,716
42,223
44,824
46,638
47,092
49,333
51,481
53,528
55,473
San Marino city
13,500
13,538
13,545
13,550
13,551
13,557
13,583
13,633
13,693
Sierra Madre city
11,013
11,045
11,131
11,191
11,206
11,280
11,396
11,565
11,757
South EI Monte city
22,016
22,297
22,642
22,883
22,943
23,241
23,580
23,972
24,380
South Pasadena city
25,382
25,654
25,761
25,836
25,854
25,946
26,288
26,939
27,725
Temple City city
34,985
35,453
36,174
36,677
36,803
37,424
38,040
38,654
39,251
Walnut city
31,530
31,929
33,381
34,393
34,646
35,896
37,117
38,311
39,459
West Covina city
110,893
112,104
118,618
123,161
124,297
129,909
135,294
140,436
145,324
Unincorporated
354,211
364,836
396,709
418,939
424,496
451,951
477,915
502,207
525,043
Note: Household growth (2005-2014), replacement needs,
and vacancy needs are the
3 components
to calculate RHNA construction needs.
Page 1-1 Oct 4, 2006 .
Integrated Growth Forecast/RHNA
San Gabriel Valley:
Packet item #2
Purpose of item: for information
Regional
Integrated Forecast
2003-2035
and review only during the
Housing Unit Forecast -City
Totals
SCAG's subregional workshops.
,NVJ
.��
ti�..na
h���n
hso14
hsa15
hs920
hsg25
hsg30
hsg35
LA
3,316,371
3,353,134
3,524,918
3,655,094
3,691,074
3,867,445
4,016,841
4,154,624
4,269,506
NEWSR
hsg03
hsg05
hsg10
hsg14
hsg15
hsg20
hsg25
hsg30
hsg35
San Gabriel Valley Assoc.
569,079
574,525
605,107
628,349
634,808
666,285
693,171
717,854
738,448
CITY
hsg03
hsg05
hsg10
hsg14
hsg15
hsg20
hsg25
hsg30
hsg35
Alhambra city
30,081
30,185
31,412
32,347
32,584
33,778
34,796
35,733
36,505
Arcadia city
20,151
20,173
20,910
21,476
21,619
22,338
22,955
23,521
23,987
Azusa city
13,364
13,467
14,134
14,640
14,764
15,403
15,937
16,434
16,841
Baldwin Park city
17,660
17,764
18,102
18,361
18,495
19,007
19,519
19,950
20,335
Bradbury city
325
329
347
361
365
384
399
413
425
Claremont city
11,859
11,915
12,153
12,338
12,413
12,720
13,019
13,274
13,497
Covina city
16,429
16,474
17,618
18,490
18,698
19,792
20,686
21,528
22,217
Diamond Bar city
18,155
18,187
18,935
19,508
19,650
20,375
20,990
21,558
22,024
Duarte city
6,847
6,924
7,132
7,291
7,334
7,542
7,724
7,890
8,027
El Monte city
28,229
28,657
29,998
31,023
31,274
32,566
33,648
34,653
35,478
Glendora city
17,256
17,296
17,780
18,152
18,258
18,758
19,207
19,608
19,945
Industry city
124
124
124
124
124
124
125
125
125
Irwindale city
375
381
420
450
460
507
548
585
617
La Puente city
9,684
9,694
10,388
10,913
11,033
11,676
12,197
12,691
13,092
La Verne city
11,347
11,360
12,646
13,623
13,849
15,060
16,028
16,951
17,702
Monrovia city
14,029
14,073
14,321
14,508
14,562
14,809
15,044
15,248
15,419
Montebello city
19,499
19,509
19,836
20,096
20,266
20,876
21,504
22,024
22,498
Monterey Park city
20,588
20,681
21,351
21,862
22,056
22,883
23,648
24,320
24,902
Pasadena city
55,656
56,388
57,982
59,216
59,992
62,852
65,695
68,089
70,267
Pomona city
40,026
40,620
43,152
45,081
45,548
47,974
49,972
51,845
53,379
Rosemead city
14,554
14,609
14,970
15,248
15,396
15,963
16,520
16,993
17,417
San Dimas city
12,581
12,598
14,677
16,257
16,617
18,569
20,111
21,592
22,794
San Gabriel city
13,016
13,096
13,951
14,601
14,757
15,571
16,238
16,866
17,379
San Marino city
4,448
4,453
4,454
4,454
4,459
4,468
4,490
4,503
4,516
Sierra Madre city
4,929
4,937
5,049
5,134
5,167
5,305
5,438
5,552
5,651
South EI Monte city
4,728
4,759
4,660
4,938
4,970
.5,102
5,230
5,339
5,435
South Pasadena city
10,904
10,955
11,029
11,090
11,172
11,424
11,712
11,937
12,153
Temple City city
11,770
11,857
12,199
12,459
12,528
12,862
13,158
13,424
13,645
Walnut city
8,481
8,535
9,073
9,483
9,587
10,118
10,559
10,971
11,310
West Covina city
32,533
32,589
34,714
36,262
36,632
38,569
40,162
41,657
42,880
Unincorporated
99,459
101,842
111,389
118,565
120,179
128,910
135,913
142,581
147,986
Note: Household growth (2005-2014), replacement needs, and vacancy needs are the 3 components to
calculate RHNA construction
needs.
Page 1-3
Oct 4, 2006
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
Integrated Growth Forecast / RHNA Packet item # 4
Item: Explanation of 2035 RTP Test Scenario
Purpose of item: Provides direction for how to examine the maps of the RTP 2035 Test
Scenario.
COM PASS
nEtu directions for growth
V
MEMORANDUM
TO: JURISDICTIONAL PARTNER
FROM: GLEN BOLEN, FREGONESE CALTHORPE ASSOCIATES
SUBJECT: RTP 2035 TEST SCENARIO
DATE: OCTOBER 2, 2006
Roughly 1.5 hours of the Draft Integrated Growth Forecast / RHNA workshop is devoted
to reviewing and improving upon a 2035 RTP Test Scenario with partner government
agencies. Input from this workshop will be used to develop a "Consensus" scenario. This
scenario will ultimately be coupled with transportation options and modeled as part of the
2007 RTP.
Background
With help from partner jurisdictions and engaged citizens SCAG developed the Compass
Blueprint. The Blueprint and its component, the Compass 2% Strategy, comprised the
land use component of the 2004 Regional Transportation Plan (RTP). Integrating land
use with transportation planning resulted in measurable benefit in terms of air quality,
distances driven, time spent driving and other important factors. For the 2007 RTP the
Compass Blueprint will again provide a land use base from which information is
extracted and used by the transportation model. In developing the 2007 RTP, SCAG
will develop and build several different growth scenarios_
Scenario Planning
The 2007 RTP will rely on scenario planning as a way for the region to make the
complex decisions that are necessary. Scenario planning is widely used in business and
military settings and is becoming more prominent in government. Given the complexity
of the issues we face in today's environment, the number of variables that have to be
considered, and the 30 -year time frame of the RTP, it is apparent that getting the right
SOUTHERN CALIFORNIA
ASSOCIATION Of GOVERNMENTS
Integrated Growth Forecast / RHNA Packet item # 4
Item: Explanation of 2035 RTP Test Scenario
Purpose of item: Provides direction for how to examine the maps of the RTP 2035 Test
Scenario.
General Plan information. This information will be used when the three scenarios are
constructed.
To assist with your investigation of the test scenario you can download GIS data and a
table that lists all the TATs and their 2035 household and employment numbers.
Remember, this is just a test scenario. The nature of GIS creates the appearance of
certainty and precision. While the transportation model will be run using the very
detailed TAZ information, SCAG is not making any requirements based on the 2035
TAZ numbers that you are helping to create.
To download this information, along with the maps of your jurisdiction and the subregion
open an Internet browser and enter ftp.fiego.com into the address line. When prompted
enter the username and password.
Username: workshop
Password: forecast
The packet and maps will be in the folder with your subregion's name on it.
The Exercise
The: Compass team knows that at the regional level, they can only be so precise in the
development of the test scenario. Working at the regional level, the team did have
success in building a future land use pattern that worked efficiently with transportation
infrastructure when modeled. Now is the time to refine that work to be accurate at the
local level. Think of this session as one of information sharing. The Compass team is
describing to you what they know about the landscape at the regional level, and how land
use and transportation interact on the regional scale. Your job is to describe the real
world conditions of the landscape at the local level. The goal is to create the highest
possible quality future land use distribution scenario. This will lead to a better Integrated
Growth Forecast.
At the workshop you will work in a small group to use pens, graphic icons and a written
log to show the compass team where you think growth should go, and what styles of
development are appropriate within your jurisdiction.
In preparation for the workshop you can use the maps coupled with your knowledge of
the `on the ground' reality to prepare any materials that you think will be helpful. You
may just want to arrive at the workshop and help us mark up the maps. Hopefully you
will be able to spend some time marking up the map of your jurisdiction before you
arrive. Additionally, if there are any recent specific plans, or significant decisions that
SOUTHERN CALIFORNIA
r
r
ASSOCI ATION OfGOVERNMENTS
Integrated Growth Forecast / RHNA Packet item # 4
Item: Explanation of 2035 RTP Test Scenario
Purpose of item: Provides direction for how to examine the maps of the RTP 2035 Test
Scenario.
TRANSIT CORRIDORS, STATIONS, AND MAIN STREETS
These corridors and station areas incorporate households, offices, and retail uses
at a high density. Considered a high employment area, building types range from
mid -rise residential to office high-rise tower, with less mixed-use than in other
high-density development types. Wilshire Boulevard is high intensity version. A
medium -intensity version would resemble Ventura or Sepulveda Boulevard.
ACTIVITY CENTER
An Activity Center is an agglomeration of large-scale retail buildings, offices and
multi -family housing such as South Coast Plaza and Ontario Mills. The Activity
Center development type contains a relatively dense mix of uses, comparable to a
City. But, unlike the City, it is not pedestrian -friendly. Land uses are separated from
each other by parking areas, freeways or arterials. Activity Centers are usually
positioned at intersections of highways or arterials, sometimes along major transit
corridors.
HIGHWAY COMMERCIAL
This type is modeled after highway -oriented development. Like the Activity Center,
it contains many residential units. But rather than being agglomerated at a highway
intersection, Highway Commercial development takes a linear form along both
sides of the highway. Connections in this development type consist mostly of
highways and frontage roads. Housing is either in the form of multi -family
apartments or residential subdivisions; both are typically auto -oriented.
OFFICE PARK
These areas are comprised of low to medium density office buildings surrounding
by surface parking. Generally located near highways for easy auto -access, transit
and walking options are limited. They lack residential or retail uses, thus increasing
the number of auto trips needed.
INDUSTRIAL
The Industrial development type is made up of a mix of low and medium density
industrial buildings. They often consist of industrial yards and campuses separate
from other uses due to the nature of industrial use. This development type is often
near highways and accessed via automobiles with large surface parking for autos
and trucks.
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Development Types
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- Downtown Residential
\\� City Center
- City Residential
Town Center
01,12 Town Residential
City Neighborhood
Residential Subdivision
Large Lot Residential
Niral Chmter
= Activity Center
Transit Station
- Transit Corridor
- Main Street
Office Park
E
Office/Business Park
- Industrial/Airport/Harbor
- Mixed Use
® Specific Plan/Planned Development
High Density Residential
Medium to Low Denisty Residential
Agriculture/Rural Residential
Public/Indian Reservation
= Open Space
Open Water/Ftoodways
Other
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Metro Rapid Bus
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Downtown Center
298.26
27.67
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18.01
109.91
City Center
81.35
25.41
City Residential
18.90
44.10
Town Center
27.69
24.62
Town Residential
2.15
23.56
City Neighborhood
1.07
9.40
Residential Subdivision
0.00
4.65
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0.00
2.11
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0.00
0.33
Activity Center
28.68
22.58
Transit Station
9.52
25.21
Transit Corridor
8.03
15.81
Main Street
17.04
16.05
Office Park
39.50
0.00
119.30
5.40
24.40
6.92
0.32
0.11
0.00
0.00
0.00
0.00
3.33
2.01
5.96
3.95
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
NOVEMBER 21, 2006 DRAFT
STUDY SESSION: M/Herrera called the Study Session to order at 5:32
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Dr., Diamond Bar, CA.
Presenia: Council Members Chang, Tanaka, Tye and Mayor Herrera. Mayor Pro Tem
Zirbes was excused.
Also Present: James DeStefano, City Manager; David Doyle, Assistant City Manager;
Bradley Wohlenberg, Assistant City Attorney; David Liu, Public Works Director; Bob
Rose, Community Services Director; Nancy Fong, Community Development Director;
Linda Magnuson, Finance Director; Marsha Roa, Public Information Manager; Ken
Desforges, IS Director; Alfredo Estevez, Desktop Support Technician; Ryan McLean,
Senior Management Analyst; Rick Yee, Senior Engineer; Kimberly Molina, Associate
Engineer; Erwin Ching, Jr. Engineer, and Tommye Cribbins, City Clerk.
IMPROVEMENTS TO STATE ROUTES 57 & 60
Part I: Long -Term Congestion Relief
Steve Brown, Fehr & Peers, reported that there were approximately 340,000
daily trips through the corridor and that that figure was expected to increase by
50% by 2030. He stated that if nothing were done to accommodate the growth,
for example, the peak hour might turn into a peak day. About 21,000 trucks use
the corridor on a daily basis, which is expected to increase to an even greater
percentage. During this time of transition in the corridor with the number of
projects (HOV lane, Brea Canyon grade separation, Lemon Avenue ramps,
Grand Avenue bridge widening and ramp modifications and a possible Lemon
Avenue grade separation) on the drawing board staff has recommended a
phased -in long-term solution that would offer little impact to the public. In
addition, there is a substantial amount of development underway including
potential redevelopment of the County Golf Course property, potential
development of the AERA property and ongoing developments in the City of
Industry. The current concern is that these projects are proceeding without full
knowledge of how they would fit into a broader solution. One important tool is
"traffic simulation" which allows staff, consultants and the public to look at traffic
in a "real world" manner. Staff's recommendation is to prepare a strategy that
would evaluate the performance of long-term congestion relief, a local access
option and development of a phased -in plan that would give the City and the
public confidence about the fit of all of the pieces; and, undertake public outreach
programs to inform residences and businesses. If the Council concurs with
staff's recommendation, staff would come back to Council with the details in the
next couple of months.
NOVEMBER 21, 2006 PAGE 2 CC STUDY SESSION
Part II: Status of Near -Term Projects
>teve Sasaki, Sasaki Transportation Services, provided Council with an overview
on the tracking of the current projects. The Grand Avenue project has begun
looking at a broader area of mitigation and consideration of five alternatives. The
Lemon Avenue design is in its environmental process and offers three
alternatives. Staff is concerned about having the best design with as little waste
as possible. With Council's concurrence, a response letter will refer to an overall
solution with emphasis on the land use considerations for the golf course that
benefits the freeway and the City of D.B.
PWD/Liu stated that with all of the work going on in the area staff believes it is
time to move forward with a comprehensive evaluation of the different projects
and studies. If Council concurs, staff believes that by working with consultants
and other stakeholders it would be able to offer the City Council a strategy for
consideration of a long-term phased -in solution by January 2007.
PWD/Liu responded to M/Herrera that other stakeholders would include City
staff, consultants, as well as other cities staffs and County and State officials.
Staff has indicated to all stakeholders that D.B. may wish to proceed in this
direction.
M/Herrera stated that Council will be looking forward to the January presentation.
► UPDATE ON BUSINESS REGISTRATION AND BUSINESS LICENSING:
CDD/Fong reported that last February staff presented a status review of the
Business Registration Program. At that time Council directed staff to continue
with the program and to bring back another status review in about six months
with a study of the possibility of an "in-house" Business License program. The
Business Registration Ordinance was adopted in May 2005 and became
effective July 1, 2005. In May 2005 staff sent mailers to 1,714 businesses based
on the State's franchise list. Last year the City registered 446 businesses.
During the first 10 months of 2006 818 businesses registered. Working with the
HDL list, staff uncovered an additional 244 businesses and notices were mailed
to them as well. Non-compliance letters were forwarded to businesses that did
not respond to the first mailings in 2006. Staff will mail renewal notices for the
2005 and 2006 business registrants in November 2006. Code Enforcement
officers are tracking down existing businesses that have not registered and to
date have handed out 200 notices with a return self-addressed stamped
envelope. For this effort staff has received only about 20 responses.
CDD/Fong stated that the next step for the City to take is to consider whether or
not the City should establish an "in-house" Business License Program. In 2004
LA County collected about $35,634; in 2005 $37,048 and for the first six months
of 2006 $21,353. Approximately 200 licenses are issued each year. The
benefits of an in-house Business License program would be: That D.B. was
NOVEMBER 21, 2006 PAGE 3 CC STUDY SESSION
business friendly; lower fees; shorter processing time; better tracking for sales
tax revenue and zoning compliance for neighborhood improvement; Aid the
City's economic development growth; The City would decide which businesses
required licensing; The City would control revocations and modifications; There
would be one public hearing; and, The D.B. City Hall would provide a more
convenient location.
CDD/Fong stated that the following items should be considered: 1) who would
oversee the program; 2) what businesses would require a business license; 3)
what would be the fee structure; 4) what City resources would be required to
oversee the program; and, 5) whether the program should be a "cost recovery"
program? She asked for Council direction. Discussion ensued.
M/Herrera wondered if registration and licensing were being confused and
believed the program should be self-supporting.
,C/Chang thanked CDD/Fong for an excellent and thorough presentation. He felt
that bringing the program in-house would save the public time and money. He
said that the City should not make money on the program and that the City
should implement the program.
C/Tye felt there were two issues: Business Registration and Business Licensing.
He reiterated that in his opinion, business registration was not necessary and the
$10 fee did not cover the cost. In addition, $10 plus $20 for zoning clearance
would not cover the cost and that was his concern a year and a half ago. He felt
that if the City was going to do it, the program should be efficient. With less than
one-third of the businesses applying for the program, in his opinion, it was a
failure. Business licensing is more appropriate if the City can figure out a way to
do it efficiently on its own and that the City should never be put in the situation
again where the City is a customer and sends its representative to the County
only to get treated like a stepchild.
CM/DeStefano explained that the City was not allowed to make money on the
program but at the same time was not required to lose money. Staff needs to do
some additional work on this matter and return to the City Council with cost -
recovery figures.
C/Tanaka agreed that the program should be run on a cost recovery basis. If the
cost were less there would still be added benefit to the consumer.
CM/DeStefano said that in accordance with Council's direction, staff would
commence to study the matter and return to the Council with clear direction for
implementation of a cost -recovery program during the next six months in
accordance with budget discussions.
PUBLIC COMMENTS: None Offered.
NOVEMBER 21, 2006 PAGE 4 CC STUDY SESSION
ADJOURNMENT: With no further business to come before the City Council,
M/Herrora adjourned the Study Session at 6:20 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of , 2006.
CAROL HERRERA, Mayor
MINUTES OF THE CITY COUNCIL Agenda No. 6.1(b)
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 21, 2006
CLOSED SESSION: SION: 5:00 p.m., Room CC -8 DRAFT
Public Comments on Closed Session Agenda:
► Government Code Section 54956.9(a) — Pending Litigation — Two cases
1) Diamond Bar v. Southern California Edison
LLACSCC — No. BC351266
2) People of the State of California v. Ratan Hospitality, LLS (Scribbles)
Case No. BC351925
► Government Code Section 54956.8 — Conference with Real Property Negotiators
Property Negotiations: City of Industry
Identified as: APN 8269008270
APN 8269050026
APN 8269053024
Closed Session adjourned at 5:32 p.m.
STUDY SESSION: 5:32 p.m., Room CC -8
► Improvements to State Routes 57 & 60
Part I: Long -Term Congestion Relief
Part ll: Status of Near -Term Projects
► Update on Business Registration and Business Licensing
Study Session adjourned at 6:20 p.m.
CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to
order at 6:30 p.m. in The Government CenterlSCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
ACA/V/ohlenberg reported that in accordance with the Government Code an item was
added to the Closed Session Agenda for potential litigation. After review of the item it was
determined that his office would be instructed to defend the City were litigation to be filed.
At this; time the City is not aware of which party may sue the City. Therefore, in
accordance with the Code the information will be made available to inquiring parties if and
when the litigation is filed.
CM/DeStefano reported that Council discussed two matters during tonight's Study Session,
neither of which required direction from the City Council. 1) Ongoing improvements to SR
57/60 freeways and long-term mitigation consideration 2) Discussion of Business
Registration and Business Licensing to review the City progress and to create a dialogue
NOVEMBER 21, 2006 PAGE 2 CITY COUNCIL
about whether the City would merge County Business Licensing with City Business
Registration programs. Council concurred to bring the two matters together as one City -
run program and to that end, staff was directed to provide the City Council with information
regarding costs, program impacts, and so forth.
PLEDGE OF ALLEGIANCE: M/Herrera led the Pledge of Allegiance.
INVOCATION: Ahmad H. Sakr, Ph.D. Islamic Education Center, gave
the invocation.
ROLL CALL: Council Members Chang, Tanaka, Tye and Mayor
Herrera. Mayor Pro Tem Zirbes was excused.
Staff Present: James DeStefano, City Manager; David Doyle, Assistant
City Manager; Bradley Wohlenberg, Assistant City Attorney; David Liu, Public Works
Director; Bob Rose, Community Services Director; Nancy Fong, Community Development
Director; Linda Magnuson, Finance Director; Ken Desforges, IS Director; Ryan McLean,
Senior Management Analyst and Tommye Cribbins, City Clerk.
1. APPROVAL OF AGENDA: As Presented.
2. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 C/Tanaka presented a Proclamation to Breakfast Lions Club President
Wanda Tanaka proclaiming November 25 and 26, 2006 as "White Cane
Days." Mrs. Tanaka then introduced members of the Breakfast Lions Club
and the Diamond Bar High School Leos.
1.2 C/Chang presented a Proclamation to Capt. Greg Prance and members of
Station 120 as well as Chief Nieto proclaiming November 29, 2006 as "MDA
Firefighter Appreciation Day."
1.3 Mitch Cochran, Vice President of the MISAC State Board, presented ISD/
Desforges and the City of D.B., with the Board's 2005-06 Achievement
(Excellence) Award in technology and information systems.
1.4 M/Herrera presented Certificates of Recognition to Veterans History Project
Committee members Lee Bendell, Al Rumsey, Jess Carbajal, Lupe
Espinosa, Audrey Hamilton, Shirley Roe and Chairman Joe Piper.
1.5 CM/DeStefano asked CDD/Fong, PWD/Liu and CSD/Rose to introduce their
new employees: CDD/Fong introduced Esmeralda (Esmmy) Magallanes,
Permit Technician, Building and Safety Department; CSD/Rose introduced
David Seiler, Parks and Maintenance Technician Inspector, Community
Services Department; PWD Liu introduced Marcy Hilario, Senior
Administrative Assistant, and Erwin Ching, Jr. Engineer; Public Works
Department.
NOVEMBER 21, 2006
PAGE 3 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano
acknowledged ISD/Desforges and the City's new employees.
IS/Desforges announced that as of this evening the City Council meetings will go
online with the Granicus System for Internet broadcasting and meeting minute
annotations. He gave a power point presentation on how to use the system showing
how the system serves the public. He thanked the Granicus team for assisting with
irriplementation of the system and PIM/Roa for presenting the idea and helping the
City to implement the program. He also thanked CC/Cribbins for moving the project
forward and Drew MacNeal, the Granicus Customer Advocate as well as,
DST/Estevez and N/GISE/Aziz, for their support.
3. PUBLIC COMMENTS: Stan Granger, 23800 Gold Nugget Ave., said he
had lived on his street for more than 26 years and had noticed during the past few
years a decline in the quality of his neighborhood. In addition to vandalism, there is
a house at 26314 Gold Nugget that appears to be running a business and that the
property is in a deteriorating condition. He said he also noticed that there were a
number of residents who store trashcans in their front yards, a practice he believed
was not allowed by the City's Code.
Nina Goncharov, 23631 Gold Nugget Ave., said she had complained to the City
about noise, health hazards and public safety hazards created by an apparent auto
repair shop business at 23614 Gold Nugget Ave. According to her investigation the
owners of the property live in Laverne. Numerous complaints to the City's
Enforcement officer were ignored. She asked the City Council and staff to put the
business out of business and offered to supply the City with photographs verifying
her statements.
Ernie Delgadillo, 1539 Deerfoot, invited the public to participate in the 3rd Annual
Diamond Bar Community Foundation's Holiday Gala on Saturday, December 2 at
the Diamond Bar Center. The evening includes a sit down gourmet dinner, music,
silent auction and dancing. The Foundation supports various City events.
(Donations are $100 for individuals, $175 for couples and $850 for a table of 10. For
further information and to make reservations, call (909) 319-5446.
Inge Faro, 1183 Crestbrook Ct., presented a petition with 338 signatures protesting
the possible location of batting cages at Pantera Park. The petition requests that
the City consider a different location in the park.
Allen Wilson stated that now that the voters have turned down Measure L the City
Council should move forward with other matters of business such as economic
development. He wished everyone a Happy Thanksgiving and said he was grateful
for the men and women who had served to preserve freedom.
NOVEMBER 21, 2006 PAGE 4 CITY COUNCIL
AL►
0
RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano responded to the residents on Gold Nugget stating that first thing
tomorrow he would meet with CDD/Fong and the appropriate Neighborhood
Improvement Code Enforcement Officer as well as a representative from the
Sheriff's Department to look at what has been accomplished to date and develop a
strategy to eliminate the nuisance and restore quality of life for residents of that
portion of the street.
CM/DeStefano responded that with respect to batting cages proposed at Pantera
Park, the City Council authorized work toward the creation of batting cages in two
parks. CSD/Rose has been working on this item and is scheduling a public meeting
for the second or third week of December to further discuss batting cages at
Pantera and Peterson Parks. At some point the matter will come before the Parks
and Recreation Commission for its recommendation to the City Council. The matter
is currently being studied.
M/Herrera asked if it was a requirement that every household contract for waste
pickup service. She said she received an email from a resident who stated that her
neighbor did not contract with a waste hauler and instead would place her trash in
other people's containers.
CM/DeStefano responded that every occupied parcel within the City is required to
subscribe to a trash service (Valley Vista or Waste Management).
SCHEDULE OF FUTURE EVENTS:
5.1 Thanksgiving Holiday — November 23 — 24, 2006 —City Offices will be
closed. City Offices will reopen Monday, November 27, 2006.
5.2 Planning Commission Meeting — November 28, 2006 -7:00 p.m.
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 City Council Meeting — December 5, 2006 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
CONSENT CALENDAR: C/Chang moved, C/Tanaka seconded to approve the
Consent Calendar as presented with the exception of Item 6.3 and 6.6. Motion
carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: MPT/Zirbes
6.1 CITY COUNCIL MINUTES
6.1.1 Study Session of November 7, 2006 — as Amended.
6.1.2 Regular Meeting of November 7, 2006 — as Submitted.
NOVEMBER 21, 2006
PAGE 5 CITY COUNCIL
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular
Meeting of October 10, 2006.
6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular
Meeting of October 12, 2006 — Matter was continued and remanded to staff
for corrections.
6.4 RATIFIED WARRANT
5,12006 for a total containing
amount of $1,t438,678.91. 2,
2006 throug November
6.5 APPROVED NOTICEOF COMPLETION POFOC NEIGHBORHOOD TRAFFIC
MANAGEMENT
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.6 ADOPT RESOLUTION NO. 2006-76: AMENDING THE CITY'S
COMPENSATION PLAN TO CREATE A PART-TIME HUMAN RESOURCES
MANAGER POSITION AND RECLASSIFY A SENIOR ADMINISTRATIVE
ASSISTATED
S COORDINATOR AND RESCINDRESOLUITION TION F ADMINISTRATIVE
RECORDNO.2006-55 IN
RECORD
ITS ENTIREY.
At the request of C/Tye, CM/DeStefano spoke to the benefits of creating a
part-time human resources position. This change will result in an overall
increase in service to employees and a net annual salary savings of $40,500.
C/Tye moved, C/Tanaka seconded to adopt Resolution 2006-76 amending
the City's Compensation Plan to create a part-time Human Resources
Manager position and reclassify a Senior Administrative Assistant. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: MPT/Zirbes
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 CONSIDERATION TO ADJOURN THE JANUARY 2, 2007 MEETING TO
JANUARY 16, 2007.
CM/DeStefano reported that since the New Year's holiday (January 1) falls
the day before the regular City Council meeting and immediately after the
Christmas week staff recommends that the January 2 meeting be adjourned
to January 16.
NOVEMBER 21, 2006 PAGE 6 CITY COUNCIL
There was no one present who wished to comment on Item 8.1.
C/Chang moved, C/Tye seconded to adjourn the regular January 2, 2006
meeting to January 16, 2006. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: MPT/Zirbes
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tanaka welcomed new businesses HSBC Bank and Ms. Couture to D.B. The
second annual Sunday at the Center Art Show and Sale was held on Sunday,
November 19 coordinated by Orien Pagan who did an outstanding job The Society
of Calligraphy provided free bookmarks. Pacific Crest Youth Arts, Diamond Bar
Community Foundation and the City of D.B. staff also did an outstanding job on the
second annual show. Yesterday he attended the D.B. 4 -Youth meeting during
which the group discussed their activities since its inception and considered
different activities for the future. He wished everyone a Happy Thanksgiving.
C/Tye welcomed the new City employees. He attended the ribbon -cutting
ceremonies at the two businesses referenced by C/Tanaka. HSBC Bank is a
national corporation and Ms. Couture a small local business. He and M/Herrera
attended the Indian New Year event at the Diamond Bar Center; he met with
>uperintendent Beckler and other representatives of Walnut Valley Unified School
District to discuss issues of mutual importance and working toward mutually
beneficial objectives. He encouraged everyone to attend the Diamond Bar
Foundation Gala. He said he was very impressed with artist Ruben Anthony Rios, a
C3 Quad who says that God has blessed him. He wished everyone a Happy
Thanksgiving and a safe and happy holiday season.
C/Chang also welcomed new D.B. staff members. He said he was very happy that
he had the opportunity to help bring to D.B. the HSBC Bank, a Hong Kong business
bank that has branches in almost 50 countries of the world. He had the opportunity
to join the event hosted by the Council of African-American Parents on behalf of the
Council and Mayor. He wished everyone a very Happy Thanksgiving and a warm
family gathering.
M/Herrera said that many of the Council Members attended the same events. She
felt that residents of D.B. had many things for which to be thankful — a City Council
that is dedicated to the City and works hard on behalf of the residents and a superb
staff that works hard to make the City proud throughout the region. She was also
proud that D.B. was instrumental in creating the Four Corners Transportation
Coalition, an organization that is gaining rapid momentum with cities representing
more than 800,000 citizens. One of the primary projects is the final fix for the
SR57160 Interchange.
NOVEMBER 21, 2006 PAGE 7 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the regular
City Council meeting at 7:50 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2006.
CAROL HERRERA, MAYOR
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D.ITHE GOVERNMENT CENTER AUDITORIUM
21865 Copley Drive
Diamond Bar, CA 91765
SEPTEMBER 28, 2006
CALL TO ORDER:
Chairman Grundy called the Parks and ment Center Buildingon Auditormmission meeting to order ium,a
Aud for um, 21865 CopleyDri o
p.m. in the SCAQMD/cover e,
Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, and Vice Chairman Ted Owens and Chairman
Dave Grundy.
Absent: Commissioners Benny Liang and Ruth Low were excused.
Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks
and Maintenance Superintendent; Sara Somogyi West, Recreation Services Manager;
Claude Bradley, Parks & Maintenance Supervisor; Margot Suarez, Day Camp Coordinator;
Meghan Gorden, Day Camp Coordinator; Alison Meyers, Recreation Specialist; and Marisa
Somenzi, Senior Administrative Assistant.
SPECIAL PRESENTATIONS: Day Camp Coordinator Suarez presented Certificates of
Completion and Stipends to Summer Volunteen Participants.
RECESS: Chair/Grundy recessed the meeting at 7:15 p.m.
RECONVENE: Chair/Grundy reconvened the meeting at 7:27 p.m.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose.
CONSENT CALENDAR
VC/Owens moved, Chair/Grundy seconded to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
VC/Owens, Chair/Grundy
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
Herndon
ABSENT:
COMMISSIONERS:
Liang, Low
SEPTEMBER 28, 2006
PAGE 2 P&R COMMISSION
1.1 Approved Minutes for August 24, 2006 — As Presented
2. INFORMATIONAL ITEMS
2.1 Recreation Program Report — RSM/Somogyi West
VC/Owens asked how the D.B. Day at the Fair went and RSM/West
responded that it went well and staff received positive feedback. VC/Owens
asked if all staff members received CPR training and RSM/Somogyi West
responded yes. In addition, two staff members are Certified CPR trainers.
Chair/Grundy asked about the net gain of revenue
to expenditures absent the n the
Youth Day Camp Financial Summary. It appeared
nts
there would have been a net loss and wanted to know the conditions of the
grant funds. CSD/Rose explained that the City has two grants that help
support the Summer Day Camp Program. The Department of Education
grant pays for the "Peace Builders" portion. The City pays a fee for two
years of service. The Prop A funds pay for the bus transportation. He
believed the program was very close to break-even. All grant requirements
were met and any overage is credited to the City's General Fund.
RSM/Somogyi West responded to VC/Owens that there were 10-15 D.B.
booths at the Fair. She indicated that last year there were 25-30 artists for
the first event, an excellent response. This year there have been a number
of calls and staff expects a good showing for the Sunday at the Center.
CSD/Rose said staff's goal was to accommodate 27 artists inside the
building and that the City could accommodate 50 or so artists by using the
outside areas if needed.
Chair/Grundy asked about the special City Council hats used during the
Concerts in the Park series. RSM/Somogyi West responded that staff
received a lot of positive feedback from attendees who said it was much
easier to identify Council Members. In addition, attendees felt it made the
Council Members seem much more friendly and approachable. Staff plans
to continue use of the hats next year.
2.2 Parks Report — PMS/Jordan.
C/Herndon thanked staff for conducting the walkthroughs and what staff has
done to prepare parks for the upcoming sports season.
2.3 C.I.P. Program Report — CSD/Rose
a. Sycamore Canyon Park ADA Retrofit — Phase III — CSD/Rose reported
that staff intends to take this to the City Council on Tuesday, October 3
for award of contract. The bids came in significantly higher than what
was budgeted. Bids ranged from 1.3 million to 2 million dollars. The bid
being submitted to the City Council includes options to reduce the cost as
well as taking $600,000 plus from the Parks Development Fund to fund
SEPTEMBER 28, 2006 PAGE 3 P&R COMMISSION
the full project.
CSD/Rose responded to VC/Grundy that according to the designers and
contractors the price of construction continues to increase.
b. Slope Repair at Diamond Bar Center
CSD/Rose reported that at its last meeting City Council awarded the
contract for the slope repair at the Diamond Bar Center. Once the
contractor has submitted the necessary documentation a pre -
construction meeting will be held and once construction commences, the
project should be completed in about 30 days.
2.4 Lorbeer Middle School Design of Football Field/Track Slope Improvements
CSD/Rose reported that at its August 15 meeting the City Council awarded
the design contract for track and football field improvements to David Evans
& Associates. CSD/Rose said he would meet with the PUSD officials and
the design committee to discuss what needs to be done on the football field.
Chair/Grundy requested that staff email him a copy of the joint use
agreement.
2..5 Art in Public Places — Results of September 12, 2006 subcommittee
meeting.
C/Herndon reported that the initial meeting was a fact-finding meeting.
Subcommittee members received copies of programs in other cities and
were reminded about certain restraints placed on the matter by the City
Council. He said he looked forward to following this matter through to a
satisfactory conclusion.
CSD/Rose stated that staff found that Manhattan Beach has a program
similar to what has been discussed for D.B. LA City has a program for the
developers as well as a program that does not include developer fees.
Today staff received a solicitation from Los Angeles County about how they
distribute grants for their art programs. There is a significant amount of
money available that may in time be available to a non-profit organization
that supports art in the City. For example, the Diamond Bar Community
Foundation could be an avenue. However, the non-profit must commit at
least 51 percent of their resources to art programs.
2.6 Batting Cages at Peterson and Pantera Parks
CSD/Rose reported on the progress of the design plan for the project. The
project as proposed came in at about $300,000 for a state -of -the art facility.
As a result, staff has asked the architect to go back to the drawing board to
reduce costs to stay within the $150,000 budget. The next step is to
schedule public meetings in October.
SEPTEMBER 28, 2006
PAGE 4 P&R COMMISSION
C/Herndon said he felt shade was not required. CSD/Rose responded to
C/Herndon that it was staff's intent to construct a curb around the
decomposed granite to keep it in place. CSD/Rose further responded that
the locations would be serviced by the existing ball field lights.
3. OILD BUSINESS: NONE
4. NEW BUSINESS: NONE
5. ANNOUNCEMENTS:
C/Herndon said that in his opinion with respect to Concerts in the Park hats for
Commissioners were not necessary. He thanked staff for their hard work.
VC/Owens also said hats were not necessary for the Commissioners. He thanked
staff for their support of the baseball picnic. With respect to batting cages, he felt it
\Alas important to make sure the lighting offered a safe environment.
Chair/Grundy commented on the opening of Target and CSD/Rose spoke briefly
about the soft grand opening ceremonies. Chair/Grundy said that Lorbeer looked
"incredibly improved." He said he was very grateful that a joint use agreement was
finally reached and thanked those involved.
C/Herndon apologized for missing the last meeting and said he would also miss the
October meeting.
ADJOURNMENT: With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 8:15 p.m.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose, Secretary
Attest:
/g/ T)a_ Cv ] ,(Jy
Dave Grundy, Chairman
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
OCTOBER 12, 2006
CALL TO ORDER:
Chairman Shah called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Mok led the Pledge of Allegiance.
ROLL CALL: Commissioners Jimmy Lin, Kenneth Mok and
Chairman Jack Shah
Absent: Commissioner Liana Pincher and Vice Chairman
Michael Shay
Also Present: David Liu, Public Works Director; Rick Lee, Senior
Engineer; Kimberly Molina, Associate Engineer, and Stella Marquez, Senior Administrative
Assistant.
I. APPROVAL OF MINUTES:
Minutes of the June 8, 2006 meeting
C/Mok moved, Chair/Shah seconded to approve the minutes as presented. Motion
carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
Mok, Chair/Shah
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
Lin
ABSENT:
COMMISSIONERS:
Pincher, VC/Shay
II. PUBLIC COMMENTS: Ernest Garcia spoke about construction noise
behind the YMCA from 7:30 a.m. to 9:30 a.m. and from 11:30 a.m. to 2:30 p.m. He
said he found it difficult to sleep during the day even with earplugs. PWD/Liu said
that staff would contact the appropriate agency for possible mitigation.
III. CONSENT CALENDAR: None
IV. ITEMS FROM STAFF:
A. Traffic Enforcement Update - Received and filed on the following items:
1. Citations: July -September 2006
2. Collisions: July -September 2006
3. Street Sweeping: July — September 2006
OCTOBER 12, 2006 PAGE 2 T&T COMMISSION
In response to Commissioner Lin, PWD/Liu stated that in discussions with the Sheriff's
Department, during the summer months there were not as many non -hazard tickets issued.
With school session beginning in September, there was a spike in those types of violations.
C/Mok said it was interesting to him in looking at the DUI arrests and the DUI collisions, as
they increased the collisions increased.
V. OLD BUSINESS: None
VI. NEW BUSINESS: None
VII. STATUS OF PREVIOUS ACTION ITEMS: None
VIII. ITEMS FROM COMMISSIONERS:
C/Mok said that with the opening of Target, it seemed the traffic flow was good and
the signals were well synchronized for smooth traffic movement. He congratulated
the City's Public Works Department on a job well done.
Chair/Shah suggested than an article be prepared informing the residents of the
upcoming improvements by Caltrans on their HOV Carpool Lane Project.
IX. INFORMATIONAL ITEMS:
A. Caltrans 57/60 Freeway Construction Project
PWD/Liu reported that the project was 91 percent complete. Construction is
on schedule and slated to be finished by December 2006. The westbound
Brea Canyon Road SR -60 on-ramp will also be opened by mid-December
2006.
B. Grand Avenue Improvements Project — Phases I&II
SE/Yee reported that this project began the first week of September 2006.
The first order of business was clearing and grubbing the medians. The
median curbs and gutters have been reconstructed and the irrigation system
and moisture barriers are being installed at this time. The bulk of the paving
work is slated to begin toward the end of October at night to minimize traffic
concerns. The paving is scheduled for completion by the end of November
2006 with the remainder of the project to be completed sometime in December
2006.
C. Traffic Signal modifications and Installations Project
SE/Yee stated that there are a number of signals under contract for
modification. Four intersections are scheduled for protected/permissive left
turn upgrades: Brea Canyon Road/Silver Bullet; Diamond Bar
OCTOBER 12, 2006 PAGE 3 T&T COMMISSION
Boulevard/Mountain Laurel; Golden Springs/Prospectors and Diamond Bar
Boulevard/Highland Valley Road. Improvement work is in process at the
Diamond Bar Boulevard/Grand Avenue intersection. Signalization work is
scheduled to begin in November. To date, work has been completed on the
installation of the signal interconnect within the same footprint as the Grand
Avenue Phase II.
D. Target/Brookfield Homes Project
AE/Molina announced that Target's Grand Opening was held on Sunday,
October 8 with a soft opening on Tuesday, October 3. Council Members
attended the ribbon -cutting ceremonies and the store was unofficially open
during the remainder of the week. On Sunday the parking lot was full. Target
is currently in plan check to separate the two remaining corner parcels. Once
the final map is approved, Target intends to sell the lots for potential restaurant
and retail use. Brookfield Homes is finalizing Phase I of the 10 attached
townhouses with models opening in November.
Chair/Shah asked about the status of the Edison Power Pole relocation.
PWD/Liu responded that the latest information is that Edison came back and
suggested the lawsuit be settled. Chair/Shah asked if the entry to the
townhomes along Grand Avenue would be available to the public. AE/Molina
responded that the entry along Grand Avenue is an emergency access only
that will have a gate available to the Fire Department and the HOA. Visitors
and residents will be using the access off of Lavendar Drive, the driveway that
leads into Target.
E. Industry's Grand Avenue Bridge Widening/Interchange Project
PWD/Liu reported that the design team has been looking at several
alternatives. D.B. is concerned about whether the widening of the Grand
Avenue bridge improvements will assist in a permanent fix of the SR57/60
interchange. During today's meeting with Industry, D.B. learned that the City
of Industry realized the improvements would need to fit with the long-term
vision for fixing the problems along the SR57/60 interchange. Additionally,
MTA is conducting a focused feasibility study to help guide the MTA and
Caltrans in targeting viable alternatives.
PWD/Liu further stated that D.B. wants to make certain that there is enough
capacity to accommodate commuters as well as additional truck traffic.
Chair/Shah asked how MTA would be involved in this process. PWD/Liu
explained that a few years ago the County planned to conduct a major
investment study that would have cost $500,000 or more. This study was
scaled back to a feasibility study to look at all possibilities for addressing long-
term needs of the interchange area, a study that cost only $200,000. D.B. and
Industry each paid $50,000 toward the study and MTA paid the balance of
$100,000. An evaluation of the freeway mainline, ramps, and selected arterial
OCTOBER 12, 2006 PAGE 4 T&T COMMISSION
segments in the vicinity of the interchange will be conducted by MTA. Further,
transportation alternatives need to be developed to address the predicted
future traffic situations (year 2030).
F. Lemon Avenue On/Off Ramps Project
PWD/Liu reported that by the end of October, a draft project report would be
distributed to all stakeholders. The project is on schedule with four alternatives
that include a "no build" alternative and three alternatives with associated costs
ranging between $10 million and $22 million.
C/Mok recalled that Walnut's school district property to the north could be
impacted by this project and asked if they were on the list of stakeholders to
which PWD/Liu responded that they were. One of the alternatives is to build a
collector road along the north side of the freeway that would run adjacent to
the SR60 between Lemon Avenue and Brea Canyon Road, which could
impact the school district property as well as some residential properties.
C/Lin felt that the project would move traffic from Brea Canyon Road about a
quarter mile west and the only traffic that would be impacted would be the
eastbound left -turn traffic onto Lemon Avenue. The westbound Brea Canyon
Road traffic will be eliminated. The traffic impact on Golden Springs Drive
between Lemon Avenue and Brea Canyon Road will be impacted to a certain
extent. Other than that, he saw no negative impacts to traffic in that area of
D. B.
Chair/Shah said he questioned building an interchange that was only'/4 mile
from Brea Canyon Road because with the railroad interchange it will be a
congested situation on Lemon Avenue with the trucks sitting on the railroad
track. Secondly, there should be an analysis of the value of constructing such
an interchange.
C/Lin felt that to do the job right it would cost in excess of $1 billion. He
supposed that all that could be done would be to incorporate the best solution
for the least cost because the condition would likely worsen over time. At this
time the MTA is moving ahead with improvements to the 710 Freeway. He
said he was pleased that there was a feasibility study in the works to
determine a real solution.
G. Prospectors Road Street Rehabilitation Project
AE/Molina reported that this project was currently under design with design
plans approximately 90 percent complete. Staff is currently reviewing the
plans for final approval. During the boring process it was discovered that over
the entire length of Prospectors Road from Sunset Crossing Road to Golden
Springs Drive only two inches of asphalt pavement exists. As a result, staff
needs to consider the additional cost.
OCTOBER 12, 2006 PAGE 5 T&T COMMISSION
In response to Chair/Shah, AE/Molina stated that staff recently sent notices to
the utility companies of the City's intent to proceed with this project. At this
point the design consultant found no conflict with utilities.
H. NTMP Pilot Project
AE/Molina reported on the location of the pilot projects and mitigation
measures that have been installed. The improvements are complete except
for the additional striping around the speed cushions. Staff has received
feedback that the traffic circles and the Texas dots appear to be the mitigation
measures that some residents find most difficult to get used to. Toward the
end of the pilot project staff will hold follow up meetings with residents in the
affected areas to receive their feedback. Traffic data is being collected to
determine the effectiveness of the mitigation measures.
C/Mok asked if staff required 67 percent approval by the residents in order for
the devices to be installed and PWD/Liu responded not for the pilot project.
However, the City would need a 67 percent majority for subsequent permanent
solutions. C/Mok asked how easy it would be for staff to remove the devices
installed during the pilot project if they were found to be ineffective and absent
community support. PWD/Liu reiterated that priorto determining whether any
devices are to be removed the City would proceed with the follow up survey
and residential meetings.
Slurry Seal Area 2
AE/Molina stated that with the exception of a few punch list items that need
attention — repair items where damage may have occurred from trash trucks
and vehicles wheels turning, the project was essentially complete.
Washington Street Cul -de -Sac
AE/Molina reported that Washington Street residents were concerned that
their cul-de-sac may one day open to through traffic. However, in accordance
with the City's intent, the street will remain a cul-de-sac and the City will be
installing an up -to -standard cul-de-sac with emergency access for fire and
other emergency services. Plans were submitted for first plan check and once
staff has reviewed the plans and submitted comments back to the designer the
project will move forward.
K. Brea Canyon Road ACE Grade Separation Project
SE/Yee stated that the project has commenced the end of July and
southbound Brea Canyon Road is closed from Spanish Lane to Washington
Street and northbound, only one lane is open to traffic. Full closure of
northbound lanes will occur the end of November with an alternative access to
the Metrolink station. The project is on schedule at this time.
OCTOBER 12, 2006 PAGE 6 T&T COMMISSION
L. SR57/60 Feasibility Study
Previously discussed.
M. Pomona Valley Intelligent Transportation System (PVITS)
SE/Yee reported that staff received six proposals at the end of September and
recently met with the evaluation committee to select four firms, each of which
will be interviewed on October 23. Portions of the project are contingent upon
the County's implementation of their portion of the system.
PWD/Liu stated that all Commissioners are required to attend an ethics class in
accordance with AB 1234 prior to the end of the year. Staff is looking to the City
Attorney to coordinate all three D.B. Commissions with the Chino Hills Commissions.
Tentative date for the class is November 1, 2006 with the time to be announced.
PWD/Liu reported that staff will be planning another joint meeting of the Commissions
with the City Attorney to discuss Brown Act issues, meeting management, etc. This
workshop will allow each Commissioner to gain a greater comfort level about his/her
responsibilities and duties.
Chair Shah asked for Commissioner Comments.
C/Mok asked if the November Transportation Bond impacted some of the projects in
the D.B. area. PWD/Liu explained that if approved, Proposition 1B would provide
D.B. with $500,000 or more annually for roadway improvements.
C/Lin said it was a pleasure to have excellent staff to work with.
X. SCHEDULE OF FUTURE CITY EVENTS: As listed in the Agenda.
OCTOBER 12, 2006 PAGE 7 T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Shah adjourned the meeting at 9:04 p.m.
Respectfully,
f-
r�
Dkd 1Liu, Secretary
Attest:
C'
h
Charman Jack Shah /
Agenda # fi _ 4
Meeting Date: December 5, 2006
CITY COUNCIL �t� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man 4
TITLE: Ratification of Check Register date November 16, through November 29,
2006.
RECOMMENDATION:
Ratify Check Register containing checks dated November 16, through November 29,
2006 totaling $644,759.14.
FINANCIAL IMPACT:
Expenditure of $644,759.14 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated November 16, 2006 through
November 29, 2006 for $644,759.14 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures,
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY: �
"��Financd D ector Assistant City nager
Attachments: Affidavit and Check Register -11/16/06 through 11/29/06
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 16, 2006 through November 29, 2006 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Fund #
Description
Amount
001
General Fund
$572,626.96
011
Community Organization Support Fd
$75.00
112
Prop A - Transit Fund
22 626.61
115
Int. Waste Mgt Fund
7827.17
118
AB2766 - AQMD Fund
1,102.06
125
CDBG Fund
10,253.18
138
LLAD #38 Fund
12,866.62
139
LLAD #39 Fund
5,549.03
141
LLAD #41 Fund
9,096.24
250
Capital Improvement Project Fund
2,736.27
$644,759.14
Signed:
Mag on
Finance Director
Check Date 1 Check N
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Vendor Name
i�cionnc
vwvv
I
v"6 -PP 3
2
I
rA'rROLL I RAiVSFEK
11/16/2006
P/R TRANSFER-06/PP 23
PAYROLL TRANSFER
11/16/2006
118
PAYROLL TRANSFER
11/16/2006
P/R TRANSFER-06/PP 23
PAYROLL TRANSFER
11/16/2006
139
PAYROLL TRANSFER
11/16/2006
1,187.18
PAYROLL TRANSFER
11/16/2006
940.93
PAYROLL TRANSFER
11/16/2006
940.94
PAYROLL TRANSFER
Transaction Description I Fund/ Dept
P/R TRANSFER-06/PP 23
001
P/R TRANSFER-06/PP 23
112
P/R TRANSFER-06/PP 23
115
P/R TRANSFER-06/PP 23
118
P/R TRANSFER-06/PP 23
125
P/R TRANSFER-06/PP 23
138
P/R TRANSFER-06/PP 23
139
P/R TRANSFER-06/PP 23
141
Acct #
Amount
Total Check Amount
10200
120,491.21
$133,973.90
10200
4,066.62
11/16/2006
10200
4,303.99
CONTRACT CLASS -FALL
10200
1,102.06
177.00
10200
1,187.18
10200
940.93
10200
940.94
10200
940.97
JARAMARK WORK APPAREL & UNIFORM SVCS
11/16/2006
73282
ADVANTEC CONSULTING ENGINEERS INC
C/WIDE TRAFFIC SGNL-OCT
0015510
44000
4,051.60
$4,051.60
11/16/2006
73283
ICHRISTINE ANN ANGELI
CONTRACT CLASS -FALL
0015350
45320
177.00
$177.00
11/16/2006
73284
JARAMARK WORK APPAREL & UNIFORM SVCS
JUNIFORM SVCS -WK 11/9
0015310
42130
26.75
$26.75
11/16/2006
73285
LIN DA ARNERO
PK REFUND-REAGAN
001
23002 1
50.00
$50.00
11/16/2006
73286
THOMAS AU
RECREATION REFUND
001
34780
80.001
$80.00
11/16/2006
73287
BASHFORD ENTERPRISES
IHIP PROG-310 BALLENA
1255215
44000
8,845.20
$8,845.20
11/16/2006
73288
BENESYST
11/17-P/R DEDUCTIONS
001
21105
415.05
$415.05
11/16/2006
73289
IBEST LIGHTING PRODUCTS
SUPPLIES -DIST 38
1 1385538
42210
492.58
$492.58
11/16/2006 1
73290
IBRAHMA FOUNDATION
COMM ORG SUPPORT FUND
1 0114010
42355
75.00
$75.00
11/16/2006 1
73291
JCAAP
PK REFUND -DBC
1 001
23002
100.00
$100.00
Page 1
City of Diamond Bar - Check Register 11/15/06 -11/29/06
Check Date Check Number Vendor Name Transaction Description I Fund/ Dept Acct #Amount Total Check Amount
11/16/2006 1 73294 ICENTER ICE SKATING ARENA ICONTRACT CLASS -FALL 0015350 1 45320
$243.00
11/16/2006
73295
CHARTER OAK GYMNASTICS, INC.
1CONTRACT CLASS -FALL
0015350
34430
23010
11/16/2006
45320
44.40
$44.40
001
23010
11/16/2006
CIVIC SOLUTIONS INC
11/16/2006
73296
JDANIEL CHAVEZ
PK REFUND-REAGAN
001
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-211
001
23002
50.00
$50.00
I 11/1612006 I 73297 (CHURCH OF THE VALLEY PK REFUND-SYC CYN PK 1 001 1 23002
11/16/2006 1 73298 ICITY CLERKS ASSOC. OF CALIFORNIA
MEMBRSHP DUE-CRIBBN/DOYLE 0014030 42315
11/16/2006
11/16/2006
73299
CIVIC SOLUTIONS INC
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2005-143
ADMIN FEE -FPL 2005-143
001
001
34430
23010
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-211
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-211
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-211
001
34430
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-189
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-189
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-189
001
34430
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-224
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-224
001
34430
11/16/2006
CIVIC SOLUTIONS INC
PROF. SVCS -FPL 2005-147
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2005-147
001
23010
11116/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2005-147
001
34430
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2006-206
001
23010
11/1612006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-206
001
23010
11/16/2006
CIVIC SOLUTIONS INC
ADMIN FEE -FPL 2006-206
001
34430
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-FPL 2005-143
001
23010
11/1612006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
11/1612006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
11/1612006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
11/16/2006
CIVIC SOLUTIONS INC
PROF.SVCS-PLNG
0015210
44000
Page 2
$50.00
$220.00
Check Date I Check
City of Diamond Bar - Check Register 11/15/06 -11/29/06
venaor Name I Transaction Description I Fund/ Dept I Acct # Amount Total Check
11/16/2006
1 73300
SANDRA CLARKE
REIMB-SUPPLIES SHERIFF
0014415
1 42325
1 226.971
$226.97 ,
3,306.23
$37,330.72
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
34410
11/16/2006
1 73301
CLOUT
MEMBERSHIP DUES
0014090
42315
20.00
$20.00
11/16/2006
11/1612
73302
IMARTIN
MARTIN CORTEZ
CORTEZ
RECREATION REFUND
RECREATION REFUND
001
001
34780
34780
001
23010
40.00
-40.00
$0.00
11/1612006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
34410
-1,308.15
11/16/2006
73303
DENNIS CAROL
PROF.SVCS-SS/CC MTG 1
0014030
44000
175.001
$175.00
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
23010
2,294.60
11/16/2006
73304
DIAMOND BAR COMMUNITY FOUNDATION
SPONSORSHIP-HLDAY GALA 1
0014010
42325 1
850.00
$850.00
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
PROF.SVCS-FPL 2005-147-B
001
23010
8,499.09
11/16/2006
73305
DIAMOND BAR FRIENDS OF THE LIBRARY jPK
REFUND -DBC 1
001
23002
500.00
$500.00
11/16/2006
73306
DIAMOND BAR FRIENDS OF THE LIBRARY
PK REFUND -DBC
001 1
23002 1
500.00
$500.00
11/16/2006
73307 IDIAMOND
BAR IMPROVEMENT ASSOCIATION
AD -HOLIDAY RIDE
0014095
42115
450.001
$450.00
11/16/2006
73308 DIEHL EVANS AND COMPANY LLP
PROF.SVCS-AUDITING
0014050 1
44010
6,500.00
$6,500.00
11/16/2006
11/16/2006
73309 DIVERSIFIED PARATRANSIT INC DIAMOND RIDE -10/16-10/31 1
73310 DOG DEALERS INC CONTRACT CLASS -FALL 1
1125553
0015350 1
45529
45320 1
177380.99
340.801
$17,380.99
$340.80
11/16/2006
73311 CHRISTINA DOMINQUEZ jPK REFUND-REAGAN
001
23002
50.00
$50.00
11/16/2006
11/16/2006
73312
ENVIRONMENTAL IMPACT SCIENCES
ENVIRONMENTAL IMPACT SCIENCES
PROF.SVCS-FPL 2005-147-B
ADMIN FEE -FPL 2005-147-B
001
001
23010
23010
3,306.23
$37,330.72
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
34410
595.12
-595.12
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
PROF.SVCS-FPL 2005-147-B
001
23010
7,267.50
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
23010
1,308.15
11/1612006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
34410
-1,308.15
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
PROF.SVCS-FPL 2005-147-B
001
23010
12,747.75
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
23010
2,294.60
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
34410
-2,294.60
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
PROF.SVCS-FPL 2005-147-B
001
23010
8,499.09
11/16/2006
ENVIRONMENTAL IMPACT SCIENCES
ADMIN FEE -FPL 2005-147-B
001
23010
1,529.84
Page 3
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Check Date
Check Number
Vendor Name
LONG DIST SVCS
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
1 v16/2nn6
I 73312
73314
FEDEX
EXPRESS MAIL -GENERAL
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
1 111 6/2 0 0 6
••
vvulvIYwICIVIHL IIVIPAI.I SCitNctS
-" IfA^� 1vlCN I ADMIN FEE -FPL 2005-147-B
ENVIRONMENTAL IMPACT SCIENCES PROF.SVCS-FPL 2005-147-6
ENVIRONMENTAL IMPACT SCIENCES ADMIN FEE -FPL 2005-147-B
ENVIRONMENTAL IMPACT SCIENCES ADMIN FEE -FPL 2005-147-B
ENVIRONMENTAL IMPACT SCIENCES PROF.SVCS-FPL 2005-147-B
ENVIRONMENTAL IMPACT SCIENCES ADMIN FEE -FPL 2005-147-B
ENVIRONMENTAL IMPACT SCIENCES ADMIN FEE -FPL 2005-147-B
001
001
001
001
001
001
001
34410
23010
23010
34410
23010
23010
34410
-1,529.84
4,537.31
816.72
-816.72
972,84
175.11
-175.11
$37,330.72..
Page 4
txNMtSS TEL
LONG DIST SVCS
0014090
42125
59.84
$59.84
11/16/2006
73314
FEDEX
EXPRESS MAIL -GENERAL
0014090
42125
36.35
$36.35
11/16/2006
73315
FOOD FROM THE HEARTH CATERING
SUPPLIES -VET DAY RECOG
0015350
45300
2,186.25
$2,186.25
11/16/2006
73316
IDEBBIE GARCIA
RECREATION REFUND
11 001
1
34780
80.00
$80.00
11/16/2006
73317
CHAD GONELLA
CONTRACT CLASS -FALL
0015350
45320
1
816.00
$816.00
11/16/2006
73318
GRENLOCH MULTIMEDIA PRODUCTIONS
ICONSULTING SVCS -CABLE TV
0014095
44000
105.00
$105.00
11/16/2006
73319
ANNETTE HAMPTON- HATCHER
RECREATION REFUND
001
34730
10.00
$10.00
11/16/2006 I
73320
IMARK HARVEY
PK REFUND-PANTERA
001
23002
100.00
$100.00
11/16/2006I
73321
JINLAND ROUNDBALL OFFICIALS
OFFICIAL SVCS
-11/12
0015350
45300
720.00
$720.00
11/16/2006
73322
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2005-166
11!16/2006
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2006-189
001
23010
252.00
$2,953.20
11/16/2006
INLAND VALLEY DAILY BULLETIN
PK REFUND -FPL 2005-168
001
23010
268.80
11/16/2006
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2006-231
001
23010
216.00
11/1612006
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2006-230
001
23010
184.80
11/16/2006
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2006-200
001
23010
204.00
11/16/2006
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2006-233
001
23010
212.40
11/16/2006
INLAND VALLEY DAILY BULLETIN
LEGAL AD -FPL 2005-147
001
23010
176.40
11/16/2006
INLAND VALLEY DAILY BULLETIN
LEGAL AD-CDBG
001
23010
363.60
11/16/2006
INLAND VALLEY DAILY BULLETIN
1255215
44000
220,80
LEGAL AD -NOTICE TO BIDDER
0014030 1
42115
247 9n
Page 4
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
City of Diamond Bar - Check Register 11/15/06
-11/29/06
GEN LEGAL SVCS -AUG 06
LEGAL SVCS -COM DEV AUG
LEGAL SVCS-P/WORKS OCT
LEGAL SVCS -LIBRARY OCT
LEGAL SVCS -SCRIBBLES OCT
LEGAL SVCS -SCE OCT
LEGAL SVCS-AERA ENERGY
0014020
0014020
0014020
0014020
0014020
0014020
0014020 1
44020
44020
44020
44021
44021
44021
44021
189.001
$189.001
5,208.30
3,004.60
597.60
21.60
9,172.46
1,209.60
879.80
$20,093.96
LEWIS ENGRAVING INC.
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
73328
JIMMY LIN
T&T COMM -10/12
Amount
Total Check Amount
io"/2uu6
11116/2006
11/16/2006
73322...
JINLAND VALLEY DAILY BULLETIN
INLAND VALLEY DAILY BULLETIN
INLAND VALLEY DAILY BULLETIN
LEGAL AD -COMM SVCS
LEGAL AD -PUBLIC HEARING
LEGAL AD -PUBLIC WORKS
0015350
0015510
0015510
42115
42115
42115
96.00
258.00
253.20
$2,953.20 ...
743.00
$743.00
11/16/2006
73330
DEEPA MATHUR
PK REFUND -PETERSON
1 001
11/16/2006
73323 ESTHER ISHITANI PK REFUND-PANTERA
001
23002
100.00
$100.00
MCE CORPORATION
ROAD MAINTENANCE -SEPT 06
0015554 1
45502
4,887.69
11/16/2006
73324 GIROHARI JASWAL PK REFUND -DBC
001
23002
500.00
$500.00
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
73325
JENKINS & HOGIN, LLP
JENKINS & HOGIN, LLP
JENKINS & HOGIN, LLP
JENKINS & HOGIN, LLP
JENKINS & HOGIN, LLP
JENKINS & HOGIN, LLP
JENKINS & HOGIN, LLP
GEN LEGAL SVCS -AUG 06
LEGAL SVCS -COM DEV AUG
LEGAL SVCS-P/WORKS OCT
LEGAL SVCS -LIBRARY OCT
LEGAL SVCS -SCRIBBLES OCT
LEGAL SVCS -SCE OCT
LEGAL SVCS-AERA ENERGY
0014020
0014020
0014020
0014020
0014020
0014020
0014020 1
44020
44020
44020
44021
44021
44021
44021
189.001
$189.001
5,208.30
3,004.60
597.60
21.60
9,172.46
1,209.60
879.80
$20,093.96
11/16/2006 I
73326
KIDSTAR PERFORMING ARTS
ICONTRACT CLASS -FALL
0015350
1 45320
189.001
$189.001
11/16/2006
73327
LEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGES
0015350
41200
145.20
$145.20
11/16/2006
73328
JIMMY LIN
T&T COMM -10/12
0015510
44100
45.00
$45.00
11/16/2006 1
73329
ILOS ANGELES COUNTY PUBLIC WORKS
INDUSTRIAL WASTE -SEPT 06
1 0015510
1 45530 1
743.00
$743.00
11/16/2006
73330
DEEPA MATHUR
PK REFUND -PETERSON
1 001
1 23002 1
50.001
$50.00
11/16/2006
11/16/2006
73331
MCE CORPORATION
MCE CORPORATION
VEGETATION CONTROL -SEPT
RIGHT-OF-WAY MAINT-SEPT
0015558
45508
6,406.15
$139,953.03
11/16/2006
MCE CORPORATION
RIGHT-OF-WAY MAINT-AUG
0015554
0015554
45522
45522
2,871.27
3,251.17
11/16/2006
MCE CORPORATION
SIDEWALK MAINT-AUG
0015554
45504
88,918.38
11/16/2006
MCE CORPORATION
SIGNS AND STRIPING -AUG
0015554
45506
12,523.84
11/16/2006
MCE CORPORATION
ROAD MAINTENANCE -AUG 06
0015554
45502
21,094.53
11/16/2006
MCE CORPORATION
ROAD MAINTENANCE -SEPT 06
0015554 1
45502
4,887.69
11/1512006 I 73332 KATHERINE MENDOZA PK REFUND -DB( nna �onn�
Page 5
11/16/2006
73339
City of Diamond Bar - Check Register 11/15/06
PK REFUND -DBC
11/16/2006
RETIRE CONTRIB-ER
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
- 11/29/06
PK REFUND -DBC
11/1612006
RICHARD PARKHOUSE
FACILITY RENTAL
001
001
001
21109
21109
21109
Total Check Amount
pChelfDate
Check NumberVendor
Name
Transaction Description
Fund/ Dept
Acct #
Amount
6/2006
78333
= 0m �crx,Mu
LLJI'1 IVICRV/1UV
PK REFUND-SYC CYN PK
001
001
001
21109
21109
21109
328,77
208.88
8.00
001
23002
11/16/2006
73342
PERVO PAINT CO
SUPPLIES -ROAD MAINT
50.00
$50.00
0015554
11/16/2006
73334
LAUREL MEYER REIMB-SUPPLIES
11/16/2006
11/16/2006
11/16/2006
0015350
41200 1
FUEL-NGHBRHD IMP
FUEL -ROAD MAINT
FUEL -COMM SVCS
66.21
$66.21
1 -
42310
42310
42310
IKENNETH MOK T&T COMM -10/12
229.34
228.99
180.17
11/16/2006 1
0015510
44100
45.00
$45.00
11/16/2006
73336
IPATRICIA MOLINA PK REFUND -DBC
1 0015554
41250
300.08
001
23002
650.00
$650.00
11/16/2006
73337
GATHONI NDUATI PK REFUND-SYC CYN PK
$536.93
0015554
41250
536.93
001
11/16/2005
73346
JEAN SAMUELS
23002
150.00
$150.00
11/16/2006
73338
HEATHER NUOUES CONTRACT CLASS -FALL
45509
637.00
0015350
45320
11/16/2006
73347
SCMAF
MTGS COMM SVCS STAFF
180.00
$180.00
11/16/2006
73339
RICHARD PARKHOUSE
PK REFUND -DBC
11/16/2006
RETIRE CONTRIB-ER
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
RICHARD PARKHOUSE
PK REFUND -DBC
11/1612006
RICHARD PARKHOUSE
FACILITY RENTAL
001 23002 200.00 $885.00
001 23002 700.00
001 36615 -15.00
11/16/2006
11/16/2006
11/16/2006
73340
PERS RETIREMENT FUND
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
$21,154.81
001
001
001
21109
21109
21109
12,924.42
8,186.68
43.71
11/16/2006
11/16/2006
11/16/2006
73341
PERS RETIREMENT FUND
PERS RETIREMENT FUND
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
$546.65
001
001
001
21109
21109
21109
328,77
208.88
8.00
11/16/2006
73342
PERVO PAINT CO
SUPPLIES -ROAD MAINT
$168.55
0015554
41250
168.55
11/16/2006
11/16/2006
11/16/2006
73343
PRINCE SHANT CORP
PRINCE SHANT CORP
PRINCE SHANT CORP
FUEL-NGHBRHD IMP
FUEL -ROAD MAINT
FUEL -COMM SVCS
$638.50
0015230
0015554
0015310
42310
42310
42310
229.34
228.99
180.17
11/16/2006 1
73344
IS C SIGNS & SUPPLIES LLC
SUPPLIES -ROAD MAINT
$300.08
1 0015554
41250
300.08
11/16!2006
73345
SAFEWAY SIGN COMPANY
SUPPLIES -ROAD MAINT
$536.93
0015554
41250
536.93
11/16/2005
73346
JEAN SAMUELS
REFUND -TREE REMOVAL
$637.00
0015558
45509
637.00
11/16/2006
73347
SCMAF
MTGS COMM SVCS STAFF
$87.00
I 015350
42325
87 00
Page 6
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount Total Check Amount
11/16/2006
I 73348 JACK SHAH
1,342.89
$3,212.60
11/16/2006
11/16/2006
11/16/2006
73349
SIGN CONTRACTORS INC
SIGN CONTRACTORS INC
SIGN CONTRACTORS INC
0015350
11/16/2006
73350 SKYHAWKS SPORTS ACDEMY
T COMM -10/12
ED FORCES
ED FORCES
ED FORCES
CONTRACT CLASS -FALL
0015510 I 44100 I 45.00 $45.00
0015350
45300
1,342.89
$3,212.60
0015350
45300
1,566.71
0015350
45300
303.00
ELECT SVCS -TRAFFIC CONTRL
0015350 45320 1 54.00 $54.00
11/16/2006
73351
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
51.45
$6,852.33
11116/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
44.71
22.06
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
79.45
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
44.10
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
50.32
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
51.45
11/1612006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
44.10
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
720.77
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
12.36
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 39
1415541
42126
13.83
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
12,38
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
5,365.86
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
63.22
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
48.90
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
37.95
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
0015510
42126
116.84
11/16/2006
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -TRAFFIC CONTRL
1 0015510
42126
40.97
31.59
11/16/2006
73352
ROBERT SULLIVAN
PK REFUND -DBC
06
1,736615
11/16/2006
ROBERT SULLIVAN
PROPERTY DAMAGE
002
500.00
$466.00
001
34.00
11/16/2006
73353
TENNIS ANYONE
CONTRACT CLASS -FALL
001535-
45320
4,612.30
$4,612.30
11/16/2006
73354
ITHE ARTIME GROUP
BRAND GUIDE
0014095
R44000
4,000.00
$4,000.00
Page 7
11/16/2006
73358
City of Diamond Bar - Check Register 11/15/06
-11/29/06
001
42140
210.00
42126
42126
42126
42126
42126
11/16/2006
001
SEEMA VERMA
RECREATION REFUND
47.29
11/16/2006
Date
L!
Check Number
Vendor Name
Transaction Description
Fund/ Dept I
Acct #
Amount I
Total Check Amount
73365
11!16!2006
78355
ITM"��
i i�nrnu �.VIV � RVL JEF(VllE IIVI;
SUPPLIES -ROAD MAINT
0015554
41300
192.551$192.55
11/16/2006
73356
TRENCH PLATE RENTAL CO
SUPPLIES -ROAD MAINT
0015554
42130
120.00
$120.00
11/16/2006
73357
US HEALTHWORKS MEDICAL GROUP PC
PRE-EMPLOYMENT PHYSICALS
T 001406042345
120.00
$120.00
11/16/2006
ANNA VALENZUELA
STAFF TIME -DBC
23002
36615
500.00
-102.00
$398.00
11/16/2006
73359
LEONOR VALENZUELA
PK REFUND-REAGAN
001
23002
50.00
$50.00
11/16/2006
73360
VANTAGEPOINT TRNSFR AGNTS-303248
111/1 7/06 -PIR DEDUCTIONS
001
21108
5,154.34
$5,154.34
11/16/2006
73361
CHRISTOPHER VELASCO
PK REFUND-PANTERA
001
$100.00
23002
100.00
11/16/2006
73358
ANNA VALENZUELA
PK REFUND -DBC
001
42140
210.00
42126
42126
42126
42126
42126
11/16/2006
001
11/16/2006
I 73362
IVERIZON CALIFORNIA
PH SVCS -HERITAGE PK
0015350
42140
210.00
42126
42126
42126
42126
42126
11/16/2006
73363
SEEMA VERMA
RECREATION REFUND
47.29
11/16/2006
73364
VOICE OF LOVE
PK REFUND-SYC CYN PK
$50.00
11/16/2006
11/16/2006
73365
WALNUT VALLEY UNIFIED SCHOOL DIST
WALNUT VALLEY UNIFIED SCHOOL DIST
FACILITY RENTAL -OCT 06
FACILITY RENTAL -OCT
0015340
I 42125 I
66.05
$66.051
0015350
42140
210.00
42126
42126
42126
42126
42126
001
34780
40.00
$40.00
47.29
001
23002
50.00
$50.00
0015350
42140
1,900.00
$2,110.00
0015350
42140
210.00
42126
42126
42126
42126
42126
11/16/2006
11/16/2006
11/16/2006
11/16/2006
11/16/2006
73366
WALNUT VALLEY WATER DISTRICT
WALNUT VALLEY WATER DISTRICT
WALNUT VALLEY WATER DISTRICT
WALNUT VALLEY WATER DISTRICT
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
WATER SVCS -DIST 39
WATER SVCS -DIST 41
WATER SVCS -PARKS
WATER SVCS -DBC
1385538
1395539
1415541
0015340
0015333
42126
42126
42126
42126
42126
11,310.1
4,584.E
8,142.E
9,313.6
166.1
$33,518.09
11/16/2006 73367 LE HONG WANG CONTRACT CLASS -FALL 0015350 45320 216.00
$216.00
11/16/2006 73368 WELLS FARGO BANK FORTIS TRNG-D GONZALES 0014090 42340 391.70
11/16/2006 WELLS FARGO BANK $5,532.50
FORTIS TRNG-ISAAC AZIZ 0014090 42340 391.70
11116/2006 WELLS FARGO BANK SUPPLIES -HALLOWEEN 0015350 41200 39.46
11/16/2006 WELLS FARGO BANK SUPPLIES -HALLOWEEN 0015350 41200 256.94
111
16/2006
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
47.29
Page 8
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Check Date
Check Number Vendor Name
Transaction
�Fund/D.pt
Acct #
Amount
Total Check Amount
11/16!2006
���aQ
. vvuv..•
° _L L � -•
YYGLLJ rrvculr [SHrvK
SUPPLIES -COMM SVCS
0015310
412007278
11/16/2006
WELLS FARGO BANK
SUPPLIES -CITY MANAGER
$5,532.50 ...
WELLS FARGO BANK
0014030
4120011/16/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
4120011/16/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
4120011/16/2006
11/16/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
11/16/2006
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
394.01
11/16/2006
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
39.88
11/16/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
146.80
11/16/2006
WELLS FARGO BANK
SUPPLIES -COMM SVCS
0015350
41200
101.92
11/16/2006
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
231.24
11/16/2006
WELLS FARGO BANK
SOFTWARE -TRANSIT SYSTEMS
0014070
42205
995.00
11/16/2006
WELLS FARGO BANK
SOFTWARE -TRANSIT SYSTEMS
0014070
42205
399.00
11/16/2006
MTG SUPPLIES -PUBLIC WORKS
0015551
42325
98.30
11/16/2006
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
11.79
11/16/2006
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
176.82
WELLS FARGO BANK
SUPPLIES -HALLOWEEN
0015350
41200
19.27
11/16/2006
WELLS FARGO BANK
SOFTWARE -TRANSIT SYSTEM
0014070
42205
11/1612006
WELLS FARGO BANK
MEMO CREDIT-I.T.
995.00
11/16/2006
IWELLS FARGO BANK
0014070
42205
-125.00
SUPPLIES -PUBLIC WORKS
0015510
41200
278.00
11/16/2006
73369
WORLDWIDE BINGO SUPPLIER
SUPPLIES -SR BINGO
0015350
41200
509.66
$509.66
11/16/2006 1
73370
IPAUL WRIGHT
A/V SVCS-CNCL MTG,T/D
0014090
44000
280.00
$280A0
11/16/2006
73371
ZUMAR INDUSTRIES INC
SUPPLIES -ROAD MAINT
0015554
41250
736.22
$736.22
11/22/2006
73372
JAARP
MATURE DRIVING CLASS
0015350
45300
110.00
$110.00
11/22/2006
73373
JALLIANT INSURANCE SERVICES INC-
/1
core EVENT INS -SNOW
�� �.� -owvvv
uv rwi
0015350
45300
315.62
315 .6-2-1
11/22/2006
11/22/2006
11/22/2006
11/22/2006
11/2212006
11/22/2006
73374
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-510
ADMIN FEE -EN 06-510
ADMIN FEE -EN 06-510
ADMIN FEE -EN 06-528
ADMIN FEE -EN 06-528
PROF.SVCS-EN 04-413
001
001
001
001
001
001
23012
23012
34650
23012
34650
23012
340.00
61.20
-61.20
262.80
262.80
450.00
$3,505.00
Page 9
Page 10
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Check Date
Check Number
Vendor NameE:::��
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
11/22/2006
1 73374
ePPnvn ��r.r�l .,
GEOTECHNICAL CORP
ADMIN FEE EN 04-413
001
11/22/2006
ARROYO GEOTECHNICAL CORP
ADMIN FEE EN 04-413
23012
81.00
$3,505.00 ...
11/22/2006
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 05-496
001
34650
-81,00
11/22/2006
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 05-496
001
23012
162.00
11/22/2006
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-507
001
34650
-162.00
11/22/2006
ARROYO GEOTECHNICAL CORP
001
23012
355.00
11/22/2006
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-507
001
23012
63.90
11/22/2006
ARROYO GEOTECHNICAL CORP
ADMIN FEE -EN 06-507
001
34650
-63.90
11/22/2006
ARROYO GEOTECHNICAL CORP
PROF.SVCS-EN 06-528
001
23012
1,460.00
PROF.SVCS-EN 05-496
001
1 23012 1
900.00
11/22/2006
73375
ITHOMAS AU
PK REFUND-PANTERA
001
23002
50.00
$50.00
11/22/2006
73376
BOULEVARD BAGELS
MTG SUPPLIES-P/WORKS
0015510
42325
81.24
$81.24
11/22/2006
73377
CASINO DE PARIS CORP
ENTERTAINMENT-H/DAY PARTY
0014090
42325
1,900.00
$1,900.00
11/2212006
73378
IMARIANNE CORTEZ
RECREATION REFUND
001
34780
40.00
$40.00
11/22/2006
73379
IVICTORIA CROSS
CONTRACT SVCS-H/R
0014060
44000
3,315.00
$3,315.0D
11/22/2006
73380
DAVID EVANS AND ASSOCIATES INC
DESIGN SVCS -GOLF COURSE
11/22/2006
DAVID EVANS AND ASSOCIATES INC$12.892.99
PROF.SVCS-PETERSON PK
0014090
44000
10,156.72
2505310
46415
2,736.27
11/22/2006
73381
DAY & NITE COPY CENTER
PRINT SVCS -PARKS
11/22/2006
DAY & NITE COPY CENTER
0015350
42110
251.87
$994.73
11/22/2006
DAY &NITE COPY CENTER
PRINT SVCS -COMM SVCS
0015350
42110
405.94
PRINT SVCS -SNOW FEST
0015350
42110
336.92
11/22/2006
73382
DEPT OF TRANSPORTATION
TRAFFIC MAINT-SEPT 06
0015554
45507
825.66 1
$825.66
11/22/2006
73383
IDIAMOND BAR GOLF COURSE
REC DINNER-V/PATROL
0014415
42325
2,065.64
$2,065.64
11/22/2006
73384
DIAMOND BAR HAND CAR WASH
CAR WASH -POOL VEH
11/22/2006
DIAMOND BAR HAND CAR WASH
CAR WASH -COMM SVCS
0014090
42200
75.92
$152.87
11/22/2006
DIAMOND BAR HAND CAR WASH
0015310
42200 1
27,97
CAR WASH -ROAD MAINT
0015554
42200
48.98
11/22/2006
73385
DAVID DOYLEB
o�Ir.
-JPIA CONF
�l
0014030 1
42325 1
an nnI
ccs n,;
Page 10
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
11%22/2006 73386 1GARY DRESSER PK REFUND -HERITAGE PK
001 23002 50.00 $50.0011
11/22/2006
11/22/2006
73387 ESPINOZA'S LEATHER GOODS
ESPINOZA'S LEATHER GOODS
EQ -SHERIFF
EQ -SHERIFF
0014411
0014411
46250
46250
297.69 $595.38
297.69
11/22/2006
73388 EXECUTIVE PROMOTIONAL PRODUCTS INC
SUPPLIES-P/INFO
0014095
1 41400
533.49 $533.49
11/22/2006 1
73389 EXTERIOR PRODUCTS INC
VERTICAL BANNERS -DBC
001535
1 44000
2,102.851 $2,102.85
11/22/2006
73390
IFEDEX
EXPRESS MAIL -GENERAL
11/22/2006
001
HAIL &FOREMAN, INC.
ADMIN FEE -EN 06-510
0014090
42125
46.19
$46.19
11/22/2006
75.00
HALL &FOREMAN, INC.
ADMIN FEE -EN 06-520
11/22/2006
11/22/2006
73391
FOOTHILL BUILDING MATERIALS INC
FOOTHILL BUILDING MATERIALS INC
ADMIN FEE -EN 06-520
SUPPLIES-P/WORKS
SUPPLIES-P/WORKS
34650
HALL &FOREMAN, INC.
PROF -SVCS -PLAN CHECK
11/22/2006
0015551
HALL &FOREMAN, INC.
0014440
0014440
41200
41200
91.90
264.67
23012
$356.57
750.00
11/22/2006
73392
IGO LIVE TECHNOLOGY INC
CONSULTANT SVCS -WK 11/10
0014070
44000
4,500.00
$4,500.00
11/22/2006
73393
GRAPHICS UNITED
PRINT SVCS -NEWSLETTER
0014095
44I I -
3,066.08
$3,066.08
11/22/2006
73394
HALL &FOREMAN, INC.
ADMIN FEE -EN 06-510
11/22/2006
001
HAIL &FOREMAN, INC.
ADMIN FEE -EN 06-510
11/22/2006
HALL &FOREMAN, INC.
PROF.SVCS-EN 06-520
11/22/2006
75.00
HALL &FOREMAN, INC.
ADMIN FEE -EN 06-520
11/22/2006
HALL &FOREMAN, INC.
ADMIN FEE -EN 06-520
11/22/2006
34650
HALL &FOREMAN, INC.
PROF -SVCS -PLAN CHECK
11/22/2006
0015551
HALL &FOREMAN, INC.
PROF -SVCS -EN 06-510
001
11/22/2006 73395 SHIN HAN PK REFUND -HERITAGE PK 001 23002 50.00 $50.00
11/22/2006 73396 INLAND EMPIRE STAGES EXCURSION -FANTASY CASINO 1125350 45310 1,179.00 $1,179.00
11/22/2006 73397 INLAND ROUNDBALL OFFICIALS OFFICIAL SVCS-NOV 06 0015350 45300 680.00 $680.00
11/22/2006 73398 J A BLASH SHOWS INC SUPPLIES -SNOW FEST 0015350 41200 250.00 $250.00
11/22/2006 73399 KEITH JOHNSON ENTERTAINMENT-HLDY PARTY 0014090 42325 750.00 $750.00
11/22/2006 73400 KEITH JOHNSON ENTERTAINMENT SR DANCE 0015350 45300 350 00 $350.00
23012
187.50
$1,018.88
001
34650
-187.50
001
23012
75.00
001
23012
18.75
001
34650
-18.75
0015551
R45223
193.88
001
23012
750.00
Page 11
Page 11
City of Diamond Bar - Check Register 11/15/06 - 11/29/06
Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount Total Check Amount
11/22/2006
73401
JUDICIAL DATA SYSTEM CORP
PARKING CITE ADMIN -OCT 06
'
0014411
1 45405
1,175,72
$1,175.72
11/22/2006
73402
KENS HARDWARE
SUPPLIES -PARKS
11/22/2006
KENS HARDWARE
0015340
42210
316.93
$492.14
1 1122/2 00 6
KENS HARDWARE
SUPPLIES -DBC
0015333
41200
68,54
11/22/2006
KENS HARDWARE
SUPPLIES -RECREATION
0015350
41200
83.23
SUPPLIES -DIST 39
1395539
42210
23.44
11!22/2006 1
73403
ILANTERMAN DEV CENTER/COMM INDUSTRIE
PARKWAY MAINT-OCT 06
0015558
45503
1,906.36
$1,906.36
11/22/2006
73404
STACIE LAWSON
PK REFUND -HERITAGE PK
001
23002
200.00
$200.00
11/2212006
73405
LEAGUE OF CALIFORNIA CITIES
MTG-COMMISSIONER LIANG
0015350
42340
40.00
$40.00
73406
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 03-363
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 03-363
001
23012
$825.00
F11/22/2006
LEIGHTON & ASSOCIATES, INC.
001
34650
LEIGHTON & ASSOCIATES, INC.
PROF.SVCS-EN 03-384
001
23012
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 03-384
001
23012
]600.00
LEIGHTON & ASSOCIATES, INC.
ADMIN FEE -EN 03-384
001
34650
PROF -SVCS -EN 03-363
001
23012
11/22/2006
73407
LIVESOUND CONCEPTS
EQ RENTAL -SNOW FEST
0015350
45300
645.00
$645.00
11/22/2006 1
73408
IDELMY LOPEZ
PK REFUND -HERITAGE
001
23002
250.001
$250.00
11/22/2006 1
73409
JELIZABETH LOPEZ
PK REFUND -HERITAGE PK
001
23002
50.00
$50.00
11/22/2006
73410
MARK LOZADA
PK REFUND-PANTERA
001
23002
150.00
$150.00
11/22/2006
73411
MCE CORPORATION
ROAD MAINT-SEPT 06
11/22/2006
MCE CORPORATION
0015554
45502
1492700=$21,666.73
VEGETATION CONTROL -OCT 06
0015558
45508
6,739.73
11/22/2006
73412
ILAUREL MEYER
REIMB-SUPPLIES
0015350
41200
67.93
$67.93
11/22/2006
73413
ORKIN PEST CONTROL INC
GROUNDS MAINT-SYC CYN PK
11/22/2006
ORKIN PEST CONTROL INC
0015340
42210
55.00
$185.00
11/22/2006
ORKIN PEST CONTROL INC
GROUNDS MAINT-PANTERA PK
0015340
42210
75.00
GROUNDS MAINT-DIST 38
1385538
42210
55.00
Page 12
11/22/2006
73424
City of Diamond Bar - Check Register 11/15/06
SUPPLIES -SENIOR BINGO
11/22/2006
- 11/29/06
SUPPLIES -SENIOR BINGO
11/22/2006
SMART & FINAL
SUPPLIES -DBC
11/22/2006
100.00
SMART & FINAL
SUPPLIES -SCHOOL DANCE
11/22/2006
41200
SMART & FINAL
Total Check Amount
11/22/2006
Check Date
Check Number
Vendor Name
11/22/2006
Transaction Description
Fund/ Dept
Acct #
Amount
ISMART
& FINAL
SUPPLIES-REC
41200
37.94
0015350
11/22/2006
73414
P F PETTIBONE & CO
SUPPLIES -GENERAL
0014030
41200
468.35
$468.35
11/22/2006
73415
PAETEC COMMUNICATIONS INC.
LONG DIST SVCS-OCT/NOV
0014090
42125
803.63
$803.63
11/22/2006
73416
PEPR GRAPHICS
PRINT SVCS -BUS CARDS
0014095
42110
1,037.00
$1,037.00
11/22/2006
73417
PERS HEALTH
DEC 06 -HEALTH INS PREMS
001
21105
11/22/2006
PERS HEALTH
21,940.94
$22,357.46
11/22/2006
DEC 06 -HEALTH INS PREMS
0014090
40086
129.20
PERS HEALTH
DEC 06 -HEALTH INS PREMS
0014090
40093
287.32
11/22/2006
73418
PRECISION DYNAMICS CORPORATION
SUPPLIES -SNOW FEST
0015350
11/22/2006
PRECISION DYNAMICS CORPORATION
SUPPLIES -CITY B/DAY
41200
266.21
$536.43
0015350
42353
270.22
11/22/2006
73419
R F DICKSON COMPANY
DEBRIS DIVERSION -OCT 06
1155515
45500
3,438.19
$3,438.19
11/22/2006
73420
RECY CAL SUPPLY CO
BATTERY RECYCLER-P/WKS
1155516
41200
84.99
$84.99
11/22!2006
73421
REPUBLIC ELECTRIC
TRAFFIC MAINT-OCT 06
0015554
45507
11/22/2006
REPUBLIC ELECTRIC
ADDL TRAFFIC MAINT-OCT 06
3,284.32
$10,698.45
0015554
45507
7,414.13
11/22/2006
73422
ISAN GABRIEL VALLEY COUNCIL OF GOVT
TAC MTG-D LIU,R YEE
0015510
42325
50.001
$50.00
11/22/2006
73423
ADRIANA SANTANDER
PK REFUND -HERITAGE
001
23002
50.00
$50.00
11/22/2006
73424
SMART & FINAL
SUPPLIES -SENIOR BINGO
11/22/2006
SMART & FINAL
SUPPLIES -SENIOR BINGO
11/22/2006
SMART & FINAL
SUPPLIES -DBC
11/22/2006
100.00
SMART & FINAL
SUPPLIES -SCHOOL DANCE
11/22/2006
41200
SMART & FINAL
SUPPLIES -FALL FUN FESTIVL
11/22/2006
0015350
SMART & FINAL
MEMO CREDIT-REC
11/22/2006
SMART & FINAL
SUPPLIES -SCHOOL DANCE
11/22/2006 1
ISMART
& FINAL
SUPPLIES-REC
11/22/2006 73425 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38
1385538 42126 13.83 $41.15
11/22/2006 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 13.66
11/2212006 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 13.66
Page 13
0015350
41200
297.87
$981.73
0015350
41200
171.08
0015333
41200
100.00
0015350
41200
166.28
0015350
41200
127.87
0015350
41200
-107.24
0015350
41200
37.94
0015350
41200
187.93
11/22/2006 73425 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38
1385538 42126 13.83 $41.15
11/22/2006 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 13.66
11/2212006 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 13.66
Page 13
Page 14
City of Diamond Bar - Check Register 11/15/06
-11/29/06
Check Date
Check Number
Vendor Name
Transaction Description
Fund! Dept
Acct #
Amount
Total Check Amount
11%22 200v
73425
SPARKLETTS
11/22/2006
SPARKLETTS
WATER SUPPLIES-C/HALL
0014090
41200
246.80
$256.55
EQ RENTAL -OCT 06
0014090
42130
9.75
11!22/2006
1 73427
ISTEVEN ENTERPRISES INC
SUPPLIES -PUBLIC WORKS
0015510
46250
$147.00
147.00
11/22/2006
73428
ISvvKuts ACCOUNTING OFFICE
WASTE DISCHARGE-ANNL FEE
0015510
44240
$11,109.00
11,109.00
11/22/2006
1 73429
ITELEPACIFIC COMMUNICATIONS
T1 INTERNET SVCS-NOV 06
0014070
44030
11/22/20061
73430
ITHE COMDYN GROUP INC
524.89
$524.89
CONSULTING SVCS-I.S.
0014070
44000
$675.00
675.00
11/22/2006
73431
THE GAS COMPANY
11/22/2006
GAS COMPANY
GAS SVCS -HERITAGE PK
0015340E41�58.66THE
$316.63
GAS SVCS -DBC
0015333
257.97
111/22/2006
73432
TIME WARNER
11/22/2006TIMEMODEM
WARNER
SVCS-COUNCIL0014010
42130
$93.90
46.95
MODEM SVCS -COUNCIL
0014010
42130
46.95
11!22/2006
73433
TIME WARNER
MODEM SVCS-COUNCIL0014010
42130
98.65
11/22/2006
73434
ITOSHIBA BUSINESS SOLUTIONS
$98.65
COPIER MAINT-NOV/DEC
0015333
42200
34.49
11/22/2006
73435
VALLEY CREST LANDSCAPE MAINT INC
$34.49
11/22/2006
VALLEY CREST LANDSCAPE MAINT INC
MONTHLY MAINT-DBC
15333
45300
5,243.57
$19,957.60
11/22/2006
VALLEY CREST LANDSCAPE MAINT INC
MONTHLY MIANT-PARKS:0:015340
45300
10,986.67
MONTHLY MAINT-LORBEER SCH
5340
45300
3,727.36
11/22/2006
73436
VERIZON CALIFORNIA
11/22/2006
Ll
VERIZON CALIFORNIA
IV
PH.SVCS-DBC
0015333
42125
$267.78
68.15
ERIZON CALIFORNIA
PH.SVCS-HERITAGE PK
0015340
42125
89.60
PH.SVCS-IN TO GO
0014090
42125
110.03
11122/20061
73437
lKAMALVERMA
PK REFUND -HERITAGE
001
23002
50.00
11!22/2006
73438
SHERI WATTS-SAHYAN
$50.00
PK REFUND-PANTERA
001
23002
100.00
11/22/2006
73439
WEST COAST ARBORISTS INC
$100.00
11/22/2006
WEST COAST ARBORISTS INC
TREE
MAINT-AUG 06
0015558V45509
0974,2
30.00
$8,541.00
11/22/2006
WEST COAST ARBORISTS INC
TREE
WATERING -AUG 06
00155581014.00
TREE
MAINT-SEPT 06
001555883.00
Page 14
City of Diamond Bar - Check Register 11/15/06 -11/29/06
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount
11/22/2006 73439... !WEST COAST ARBORISTS INC (TREE WATERING-SEPT 06 0015558 45510 1 314.001 $8,541.00
11/22/2006 73440 WEST COAST MEDIA AD-NOV O6 0014095 42115 1525.00 $525.00
$644,759.14
Page 15
CITY COUNCIL
lAC.012.POR ��,,
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
TITLE: Treasurer's Statement — October, 2 06
Nit
• u u _ �[iP►lA
Approve the Treasurer's Statement of October 2006
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6.5
Meeting Date: Dec. S, 2006
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the October cash balances for the various
funds, with a breakdown of bank account balances, investment account balances, and the effective
yield earned from investments. This statement also includes a separate investment portfolio report
which details the activities of the City's investments. All investments have been made in accordance
with the City's Investment Policy.
REVIEW BY:
Linda G. Magnuson, Finance Director
*OL A /#h�1--/ -
Department Head Deputy City Manager
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
October 31, 2006
BEGINNING jTRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$26,469,477.14
1,418,831.60
$1,185,372.48
($61,443.92)
$26,641,492.34
LIBRARY SERVICES FUND
0.00
10,997.68
CHANGE FUND
0.00
COMMUNITY ORG SUPPORT FD
3,135.32
1,000.00
1,768.00
TOTAL DEMAND DEPOSITS
1,367.32
GAS TAX FUND
478,053.35
93,987.33
LOCAL AGENCY INVESTMENT FD
572,040.68
TRANSIT TX(PROP A) FD
985,191.38
132,294.25
109,189.55
US TREASURY Money Market Account
1,008,296.08
TRANSIT TX (PROP C) FD
1,556,593.42
53,511.18
(Bond Proceeds Account)
1,610,104.60
ISTEA Fund
0.00
$34,216,892.20
0.00
INTEGRATED WASTE MGT FD
469,551.42
4,432.00
14,682.34
459,301.08
AB2928-TR CONGESTION RELIEF FD
679,981.49
679,981.49
AIR QUALITY IMPRVMNT FD
71,685.39
(768.08)
72,453.47
TRAILS & BIKEWAYS FD
(149,497.00)
(149,497.00)
PARK FEES FD
19,575.00
19,575.00
PROP A - SAFE PARKS ACT FUND
(2,016.41)
(2,016.41)
PARK & FACILITIES DEVEL. FD
1,957,652.83
1,957,652.83
COM DEV BLOCK GRANT FD
(41,888.49)
17,058.19
(58,946.68)
CITIZENS OPT -PUBLIC SAFETY FD
174,491.42
116,241.00
290,732.42
NARCOTICS ASSET SEIZURE FD
331,108.02
331,108.02
CA LAW ENFORCEMENT EQUIP PRGI
75,088.20
75,088.20
LANDSCAPE DIST 438 FD
2,280.27
34,524.91
(32,244.64)
LANDSCAPE DIST #39 FD
87,860.66
30,906.95
56,953.71
LANDSCAPE DIST #41 FD
68,503.96
19,391.50
49,112.46
GRAND AV CONST FUND
0.00
0.00
CAP IMPROVEMENT PRJ FD
(709,495.62)
714,730.12
(1,424,225.74)
SELF INSURANCE FUND
1,355,403.44
1,355,403.44
EQUIPMENT REPLACEMENT FUND
164,732.61
164,732.61
COMPUTER REPLACEMENT FUND
91,724.13
91,724.13
PUBLIC FINANCING AUTHORITY FUNI
66,520.48
224.51
39,450.70
61,443.92
88,738.21
TOTALS
$34,205,712.41
$1,819,521.87
$2,166,306.66
$0.00
$33,858,927.62
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($370,212.26)
PAYROLL ACCOUNT
10,997.68
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
($357,964.58)
INVESTMENTS:
US TREASURY Money Market Acct.
$1,378,790.97
LOCAL AGENCY INVESTMENT FD
26,749,363.02
FED HOME LOAN BANK NOTES
6,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
88,738.21
LOCAL AGENCY INVESTMENT FD
0.00
(Bond Proceeds Account)
TOTAL INVESTMENTS
$34,216,892.20
TOTAL CASH $33,858,927.62
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF
accounts set up. The regular account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds
account's withdrawals require 30 days notice. In addition, the City has started investing in longer term investments.
These investments are detailed on the attached Investment Report.
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
James DeStefano, Treasurer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of October 2006
Monthly
Current
Purchase
Maturity
Amount
Fair Market
Interest
Interest
Instit:itlo,^, 'investment Type Rating vale
Date
Term At Cost
Value
Accrued
Received
Rate Yield
State of California Local Agency Inv Fund AAA
26,749,363.01
26,731,585.44
113,640.21
335,673.68
5.098% 5.098%
Wells Fargo Bank US Treasury Money Market AAA
1,378,790.97
1,378,790.97
-
5,781.06
4.614% 4.614%
Union Bank -(Fiscal Agent) US Treasury Money Market AAA
88,738.21
88,738.21
224.51
4.950% 4.950%
Union Bank -(Fiscal Agent) Local Agency Inv Fund AAA
-
-
-
-
0.000% 0.000%
Wells Fargo Inst Securities Federal Farm Credit Note AAA 08/01/06
10/24/06
Called 1,000,000.00
1,009,900.00
4,650.00
13,950.00
5.580% 5.580%
Wells Fargo Inst Securities Federal Home Loan Note AAA 10/20/05
04/20/07
1.5 Yr 1,000,000.00
995,100.00
3,541.67
21,250.00
4.250% 4.250%
Wells Fargo Inst Securities Federal Home Loan Note AAA 11/09/05
05/09/07
1.5 Yrs 1,000,000.00
996,500.00
3,833.33
-
4.600% 4.600%
Wells Fargo Inst Securities Federal Home Loan Note AAA 08/28/06
08/28/07
1.0 Yr 1,000,000.00
1,000,100.00
4,500.00
-
5.400% 5.400%
Wells Fargo Inst Securities Federal Home Loan Note AAA 09/28/05
09/28/07
2.0 Yrs 1,000,000.00
992,500.00
3,625.00
-
4.350% 4.350%
Wells Fargo Inst Securities Federal Farm Credit Note AAA 09/27/05
03/27/08
2.5 Yrs 1,000,000.00
992,500.00
3,783.33
-
4.540% 4.540%
Wells Fargo Inst Securities Federal Home Loan Note AAA 09/12/06
09/12/08
2.0 Yrs 1,000,000.00
999,800.00
4,583.33
-
5.500% 5.500%
Totals for month
$ 35,216,892.19
$ 35,185,514.62
$ 142,156.88
$ 376,879.25
Less Investments matured during the month
(1,000,000.00)
Total Investments at 10/31/06
$ 34,216,892.19
2005-06 Actual Interest Income
$1,307,302.01
2006-07 Budgeted Interest Income
$851,500.00
Actual Year -To -Date Interest Income
$414,833.57
Percent of Interest Received to Budget
48.718%
Agenda # 6.6
Meeting Date: December 5, 2006
CITY COUNCIL ; ' ; AGENDA REPORT
TO: Honorable Mayor and Member of the City Council
VIA: lames DeStefano, City Man g
TITLE: Authorize City Manager to enter i to purchase agreement with the City of Industry for
the purchase of three (3) parcels APN # 8269-008-0270, 8269-050-026 and 8269-053-
024, authorize the deposit of $15,000 into escrow, and appropriate $15,000 from
General Fund reserves.
RECOMMENDATION:
Approve and appropriate funds.
FINANCIAL IMPACT:
The attached purchase agreement specifies that the City will deposit $15,000 into escrow within 3
days after signing the agreement. The purchase price for the properties is $150,000 but the City
could be reimbursed the entire purchase price if LAFCO approves the realignment of city boundaries.
The realignment of the municipal boundaries would result in four (4) parcels currently located in the
City being annexed into the City of Industry. The financial implication of this proposed change is the
loss of property tax ($7,000) and sales tax ($4,600) associated with these properties.
There are sufficient funds in the General Fund reserves for the escrow deposit.
DISCUSSION:
The attached purchase agreement specifies the conditions for the City to acquire approximately 120
+/- acres of property from the City of Industry. The agreement includes an escrow period until May
31, 2008. This escrow period will allow the City to perform its due diligence records review and
conduct the necessary environmental assessment prior to purchase. After the property is acquired by
the City, it shall be used for a public purpose.
The City and the seller have agreed that the City will support the seller's LAFCO application to realign
municipal boundaries. As described above, the realignment of municipal boundaries will result in an
$11,000 annual loss to the City. It is important to note that realignment of the municipal boundary can
only be accomplished with an affirmative vote of a majority of the affected property owners.
The City Attorney has reviewed and approved as to form the attached purchase agreement.
PREPARED BY:
P
Ass istan Ci y ager
Attachment:
1. Purchase and Sale Agreement
PURCHASE & SALE AGREEMENT
This Purchase and Sale Agreement (the "Agreement") is entered into by and between the City of
Industry, a California municipal corporation ("Seller"), and the City of Diamond Bar, a California municipal
corporation ("Buyer") as of December 5, 2006 ("Effective Date").
WHEREAS, Seller owns certain property commonly known as "City of Industry Property," 3
parcels in Rowland Heights Area of unincorporated County of Los Angeles (APN Nos. 8269-008-0270,
8269050026 and 8269053024), California ("Property"), as more particularly described herein; and
WHEREAS, Seller wishes to sell the Property to Buyer, and Buyer wishes to buy the Property
from Seller.
NOW, THEREFORE, for and in good consideration, the sufficiency of which is hereby
acknowledged, Buyer and Seller agree as follows:
Agreement to Buy and Sell. Buyer hereby agrees to buy the Property,
and Seller hereby agrees to convey good and marketable fee simple title to the Property, on the terms
and conditions set forth in this Agreement. The Property includes all easements, privileges, permits,
licenses, entitlements, and other rights appurtenant thereto. Buyer is purchasing the Property for a public
purpose, namely for park and recreational and other governmental purposes, and all uses necessary or
convenient thereto.
The Legal Description of the Property is:
°arcel 2 of Parcel Map No. 26574-01 in the County of Los Angeles, State of California, as per
map recorded in Book 328 Page(s) 21 to 25 inclusive of Parcel Maps, in the office of the County Recorder
of said County.
:Z. Purchase Price; Payment. The Purchase Price for the Property shall be One Hundred
Fifty Thousand Dollars ($150,000.00) payable in cash on closing as follows:
2.1 Earnest Money Deposit. Within three (3) days after execution of this
Agreement, Buyer shall open Escrow and deliver to LandAmerica Commercial Services (the
"Escrow Agent") for application as provided in this Agreement the sum of Fifteen Thousand
Dollars ($15,000.00) (the "Earnest Money Deposit"). At Closing, the Earnest Money Deposit and
any interest thereon shall be applied toward the Purchase Price. If this transaction fails to close
as a result of Buyer's default, the Seller, as its sole remedy, may collect and retain the Buyer's
Earnest Money Deposit and all accrued interest as liquidated damages.
2.2 Payment of Balance. Buyer agrees to pay, or cause to be paid, the balance of
the Purchase Price to Seller through the Escrow by depositing cash or a certified or cashier's
check payable to the Escrow Agent, or by electronic transfer of federal funds, which shall be
delivered to the Escrow Agent at least two (2) business days before the Closing Date (as defined
below).
2.3 No Relocation Assistance. Seller hereby acknowledges and agrees that the
purchase and sale of the Property is being made in the course of voluntary negotiations between
Seller and Buyer and further, that the Property is vacant and unimproved; therefore, Buyer is not
required to provide Seller with relocation assistance payments and/or benefits under State law,
including but not limited to California Government Code Section 7260 et seq. and Section 6000 et
seq. of Title 25 of the California Code of Regulations, and the Seller hereby waives any such
assistance or benefits if applicable.
2.4 Reimbursement of Purchase Price. It is in Seller's municipal interests and
Seller desires to realign municipal boundaries between Seller and Buyer such that the privately
Page 1 of 9
held properties known as APN Nos. 8760014012, APN 8760014013, APN 8760014014, and APN
8760014015 as shown in Exhibit A (the "realignment properties"), currently located within the
boundaries of the City of Diamond Bar, would be located in the City of Industry. Buyer's
municipal interests are better served by taking ownership of the Property than retaining the
realignment properties within its municipal boundaries. Accordingly, Seller agrees to seek the
approval of the Los Angeles County Local Agency Formation Commission ("LAFCO") of a
boundary change in the manner shown in Exhibit B and incorporated herein by reference, in order
to accomplish this realignment, and Buyer agrees to support Seller's application. Both parties
acknowledge and understand that the modification of the boundary will require LAFCO approval
and may require a vote of the affected property owners. Seller and Buyer agree to exercise due
diligence and cooperate with one another as necessary to advance Seller's application for the
boundary change to LAFCO. Seller hereby agrees that if the boundary realignment is approved,
Seller will reimburse Buyer the total purchase price identified in this paragraph 2 (the sum of
$150,000). Reimbursement shall be made by Seller to Buyer in a single lump sum within thirty
(30) days of final approval of the boundary realignment. It is understood and agreed that the
boundary realignment would serve as adequate consideration for Seller's conveyance of the
Property to Buyer.
3. Contingency; Right of Entry. Buyer's obligations under this Agreement shall be
contingent on preparation (at Buyer's expense) and approval in Buyer's sole discretion of a Phase I
environmental report, and if necessary, a Phase II environmental report with respect to the property.
Phase I report shall be completed within thirty (30) days of execution of this Agreement.
3.1 Seller hereby grants Buyer and its agents, employees, contractors and
subcontractors (collectively "Representatives") the right of entry to the Property at reasonable times for
the purpose of conducting soils and geological investigation and testing for toxic or hazardous substances
and other contamination. Such investigation shall be at Buyer's expense.
3.2 Buyer shall deliver advance written notice to the Seller of its intention to enter the
Property to conduct activities pursuant to this Paragraph 3 at least one (1) business day prior, to any entry
onto the Property. Such notice of entry shall include the proposed dates and times of such entry, and the
nature, specific location and scope of any test, investigation, or other activity upon the Property. Seller
and its representatives shall have the right to accompany and observe all of Buyer's and its
Representatives' activities on the Property.
3.3 All work performed by Buyer and its Representatives will be performed diligently
and in a manner consistent with the standards of care, diligence and skill exercised by recognized
consulting firms for similar services, and in accordance with all regulatory and good management
standards and the requirements of any governmental agency or entity and all applicable laws.
3.4 Buyer and its Representatives shall promptly notify the Seller of any discovery,
spill, release, or discharge of any "Hazardous Materials," on, under or about the Property which is
discovered, encountered, or results from or is related to the Buyer's or its Representatives' access to
and/or use of the Property under this Agreement. The term "Hazardous Materials" shall mean and include
the following, including mixtures thereof: any hazardous substance, pollutant, contaminant, waste, by-
product or constituent regulated under the Comprehensive Environmental Response, Compensation and
Liability Act, 42 U.S.C. Section 9601 et sec; oil and petroleum products and natural gas, natural gas
liquids, liquefied natural gas and synthetic gas usable for fuel; pesticides regulated under the Federal
Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. Section 136 et sec- asbestos and asbestos -
containing materials, PCBs and other substances regulated under the Toxic Substances Control Act, 15
U.S.C. Section 2601 et seg; source material, special nuclear material, by-product material and any other
radioactive materials or radioactive wastes, however produced, regulated under the Atomic Energy Act or
the Nuclear Waste Policy Act of 1982; chemicals subject to the OSHA Hazard Communication Standard,
29 C.F.R. Section 1910.1200 et seg; industrial process and pollution control wastes, whether or not
hazardous within the meaning of the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901
et seg.; any substance defined as a "hazardous substance" in California Civil Code Section 2929.5(e)(2)
Page 2of9
or California Code of Civil Procedure Section 736(f)(3); and any other substance or material regulated by
any Environmental Laws.
3.5 Buyer and its Representatives shall remove from the Property any wastes and
Hazardous Materials used in or generated by the activities of Buyer or its Representatives on the
Property no later than the date of completion of their environmental investigation activities and operations
on the Property.
3.6 In connection with the use of the Property by Buyer and its Representatives,
Buyer shall, at its own cost and expense, take any necessary action to keep the Property, and any
improvements and personalty thereon, in good order and repair and safe condition to the extent that such
Property, improvements or personalty were in such condition prior to its entry, and the whole of the
Property, in a clean, sanitary and orderly condition, including, without limitation, ensuring that any holes,
ditches or other indentations, as well as any mounds or other inclines created by any excavation by Buyer
or its Representatives are regraded, resurfaced and compacted. If any portion of the Property or an
adjacent property, including improvements and fixtures, suffers damage or alteration by reason of the
access and activities of Buyer or its Representatives on the Property, Buyer shall, at its own cost and
expense, promptly repair all such damage and restore the Property or adjacent property to as good a
condition as before such damage or alteration occurred, or if it cannot be repaired, Buyer shall replace
such damaged or altered property to the extent possible.
3.7 Buyer agrees, at its sole cost and expense, to defend, protect, indemnify, and
hold fret: and harmless Seller and its employees, agents, and representatives, and their successors, and
assigns (individually "Indemnitee" and collectively, "Indemnitees"), free and harmless from and against
any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings,
expenses, judgments, penalties, liens, and losses of any nature whatsoever ("Claims"), including fees of
accountants, attorneys, expert witnesses, or other professionals, and all costs associated therewith,
arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any
act, failure to act, error, or omission of Buyer or any of its Representatives arising or claimed to arise,
directly or indirectly, out of, in connection with, resulting from, or related to entry upon the Property
pursuant to this Paragraph 3, except for that portion or percentage of a Claim against an Indemnitee
based on the comparative negligence, gross negligence or willful misconduct of such Indemnitee.
Buyer's Representatives shall carry, maintain, and keep in full force and effect, with an
insurance company admitted to do business in California (1) a policy or policies of broad -form
comprehensive general liability insurance written on an occurrence basis with minimum limits of
$1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Buyer, its Representatives and their respective officers, employees, agents,
and independent contractors in performance of services under this Paragraph 3; (2) property damage
insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined
single limits coverage of $500,000.00; and (4) worker's compensation insurance as required by law.
Sellers shall be added as additional insureds on the policy(les) as to comprehensive general liability,
property damage, and automotive liability coverages.
4. "A$ Is" Purchase. Buyer agrees to accept possession of the Property on the Closing
Date on an "As Is" basis. Buyer and Seller agree that the Property shall be sold "as is, where is, with all
faults" with no right of set-off or reduction in the Purchase Price, and such sale shall be without
representation or warranty of any kind, express or implied, including without limitation, warranty of income
potential, operating expenses, uses, merchantability or fitness for a particular purpose, and Seller
disclaim and renounce any such representation or warranty.
;i. Title; Title Policy.
5.1 Form of Title Policy. Seller shall furnish the Buyer with title to the Property in
the condition so that Land America Title ("Title Company") will be prepared to issue or commit to
issue to the Buyer standard title insurance coverage, or at Buyer's option, an extended coverage
Page 3 of 9
ALTA owner's policy of title insurance (Form B 1970) in the amount of the Purchase Price
insuring fee title to the Property vested in the Buyer free and clear of all matters except the lien of
current real property taxes not yet due and payable, and those matters excluded from coverage
by the standard exceptions and exclusions contained in the extended coverage form of title
insurance policy ("Title Policy").
5.2 Preliminary Report. Within ten (10) days following the Effective Date, Buyer will
arrange to have Title Company deliver or cause to be delivered a preliminary title report
("Preliminary Report") as soon as is practicable.
5.3 Cost of Title Insurance. Seller and Buyer shall each pay one-half of Title Policy
premiums.
5.4 No Encumbrances. Seller represents and warrants that neither the Property or
any portion thereof is leased or otherwise encumbered, and Seller shall not during the term
hereof lease or encumber any portion of the Property, or grant or convey to any party other than
Buyer, any license, easement, covenant or other right, title or interest whatsoever with respect to
the Property.
5.5 Approval of Title. Buyer's obligation to purchase the Property is expressly
conditioned on Buyer's approval of the condition of the title of the Property.
a. Buyer's Title Notice. Within three (3) days after delivery of the
Preliminary Report, Buyer will send written notice of exceptions that Seller must remove
or cure prior to the Closing Date ("Buyer's Title Notice").
b. Permitted Exceptions. The following exceptions shown on the
Preliminary Report ("Permitted Exceptions") are approved by Buyer: (i) exceptions for a
lien for local real estate taxes and assessments not yet due or payable; (ii) the standard
preprinted exceptions and exclusions of the Title Company; (iii) any other exception
shown on the Preliminary Report, to which Buyer does not object in Buyer's Title Notice
or otherwise by written notice to Seller within three (3) days after delivery of the
Preliminary Report.
C, Title Objections. Seller will remove or cure all title exceptions that are
not Permitted Exceptions within ten (10) days after receipt of Buyer's Title Notice.
6. Representations and Warranties of the Seller. Seller hereby represents and warrants,
as of the date hereof and as of Closing, that:
(i) Seller has the legal power, right and authority to enter into this Agreement and
the instruments and documents that are to be executed by the Seller and are referenced herein,
and to consummate the transaction contemplated hereby; and
(ii) All requisite action will have been taken by the Seller to authorize the execution
on behalf of the Seller of this Agreement and the instruments and documents that are to be
executed on behalf of the Seller and are referenced herein, and to consummate the transaction
contemplated hereby; and
(iii) The individual(s) executing this Agreement, and the instruments and documents
referenced herein, on behalf of the Seller have the legal power, right and actual authority to bind
the Seller to the terms and conditions thereof; and
(iv) The Seller has not entered into any contract with respect to the Property that will
be binding on the Property after the date of Closing; and
Page 4 of 9
(v) The Seller has not entered into any lease or rental agreement affecting the
Property, recorded or unrecorded, or any easement, covenant, condition or restriction affecting
the Property, other than as disclosed in the Title Commitment or as otherwise disclosed to the
Buyer, in writing, by the Seller prior to the date of this Agreement.
(vi) As of the Closing Date, there shall have been no material adverse changes in the
physical condition of the Property as of the date hereof.
(vii) There are no suits pending against or affecting or, to the best of Seller's
knowledge, without having made investigation thereof, threatened against the Property or its use,
whether in law or at equity.
(viii) There are no outstanding environmental remediation orders or decrees (federal
or state) regarding the Property. Seller shall deliver to Buyer any additional materials and reports
relating to the environmental condition of the property which comes into Seller's possession, and
any information relating to the environmental condition of the site of which Seller becomes aware.
(ix) To the best of Seller's knowledge there has been no production, disposal or
storage on the Property of any Hazardous Materials (as hereinafter defined) by Seller or any of
the contractors, agents, employees or representatives of Seller or, to the best of Seller's
knowledge, any previous owner or current or previous tenant of the Property; and to the best of
Seller's knowledge, there has not been any other activity on the Property which could have
resulted in the deposit or release on the Property of Hazardous Materials, or the violation of any
Environmental Laws, or which could result in any proceeding or inquiry by any authority with
respect thereto.
(x) To the best of Seller's knowledge, Seller is not aware of the existence of any
violation of law or violation of governmental regulation with respect to the Property.
7. Covenants and Warranties of the Buyer. The Buyer hereby represents and warrants,
as of the: date hereof, and as of Closing, that:
(i) The Buyer has the legal power, right and authority to enter into this Agreement
and the instruments and documents referenced herein, and to consummate the transaction
contemplated hereby; and
(ii) All requisite action has been taken by the Buyer in connection with the entering
into of this Agreement and the instruments and documents that are to be executed by the Buyer
and are referenced herein, and to consummate the transaction contemplated hereby; and
(iii) The individual(s) executing this Agreement and the instruments and documents
that are to be executed by the Buyer and are referenced herein on behalf of the Buyer has/have
the legal power, right and actual authority to bind the Buyer to the terms and conditions thereof.
Closing.
8.1 Escrow. The Escrow shall be opened with the Escrow Agent upon execution of
this Agreement. Buyer and Seller shall promptly execute such additional escrow instructions
requested by the Escrow Agent as are reasonably required to consummate the transaction
contemplated by this Agreement and are not inconsistent with this Agreement.
8.2 Closing Date. Closing shall take place at the offices of Title Company on or
before May 31, 2008 (the "Closing Date"). "Closing" shall mean the execution, delivery and
recording (as appropriate) of all documents, and the payment of all funds into escrow as provided
herein.
Page 5 of 9
8.3 Sellers' Deposit of Documents and Funds. Seller must deposit into Escrow
the following documents duly executed by Seller in form and substance reasonably satisfactory to
Buyer:
a. Deed. The duly executed and acknowledged grant deed ("Deed")
conveying the Property to Buyer, subject only to the Permitted Exceptions; and
b. Non -Foreign Certification. Certificates required by §1445 of the Internal
Revenue Code of 1986, and the California Revenue and Taxation Code §18815,
executed by Seller and in a form reasonably satisfactory to Buyer; and
C. Additional Documents. Such additional documents, including written
Escrow instructions consistent with this Agreement, as may be necessary or desirable to
convey the Property in accordance with this Agreement.
8.4 Buyer's Deposit of Documents and Funds. Buyer must deposit into Escrow
the following funds and documents duly executed by Buyer in form and substance reasonably
satisfactory to Seller:
a. Purchase Price. The Purchase Price in accordance with Section 2 of this
Agreement.
b. Conveyance Documents. Such documents, including written Escrow
instructions consistent with this Agreement, as may be reasonably necessary for
conveyance of the Property in accordance with this Agreement.
8.5 Closing. When the Escrow Agent receives all documents and funds identified in
Sections 8.3 and 8.4, and the Title Company is ready, willing and able to issue the Title Policy,
the Escrow Agent shall close Escrow by completing the following:
a. Record the Deed; and
b. Issue the Title Policy to Buyer; and
C. Pay the Purchase Price to Seller, plus or minus all prorations as set forth
under Section 8.6; and
d. Thereafter, the Escrow Agent shall deliver signed closing statements
showing all receipts and disbursements to Buyer and Seller and shall file with the Internal
Revenue Service (with copies to Buyer and Seller) the reporting statement required
under Internal Revenue Code §6045(e).
All risk of loss or damage with respect to the Property shall pass from Seller to Buyer at the close
of escrow. Possession of the Property shall be delivered to Buyer upon the close of escrow.
8.6 Closing Costs. The parties shall each be responsible for payment of one-half of
all Closing costs, including without limitation, title insurance premiums, escrow fees and recording
costs. It is understood that this transaction is exempt from documentary transfer tax pursuant to
Revenue and Taxation Code §11922. However, should a transfer tax be required, it shall be paid
by Seller and Seller shall receive a credit equal to one-half of the transfer tax upon close of
escrow. Real estate taxes for the year of Closing, assessments and utilities constituting liens
against the Property shall be prorated as of Closing.
Page 6 of 9
9. Broker Commission. Buyer and Seller represent to one another that no broker or
finder has been engaged in connection with the transaction contemplated by this Agreement, or to its
knowledge is in any way connected with such transaction. Seller covenants and agrees that any broker
fee or commission, which may be due or payable in connection with the closing of the transaction
contemplated by this Agreement, shall be borne solely by Seller. Seller agrees to indemnify, defend,
protect: and hold harmless Buyer and its respective employees, agents, representatives, council
members, attorneys, successors and assigns, from and against all claims of any agent, broker, finder or
other similar party arising from or in connection with the sale of the Property to Buyer.
10. Disputes. This Agreement shall be governed by and interpreted in accordance with
California law. Any litigation arising out of or in connection with this Agreement shall be conducted in the
Superior Court in and for the County of Los Angeles, California, and the parties consent to the jurisdiction
of said court. The prevailing party in any such litigation shall be entitled to recover its reasonable costs
and attorneys fees from the other party.
11. Default by Buyer; Remedies. iF THE CLOSING FAILS TO OCCUR BECAUSE OF
BUYER'S DEFAULT UNDER THE TERMS OF THIS AGREEMENT, BUYER SHALL BE RESPONSIBLE
FOR ALL CANCELLATION CHARGES REQUIRED TO BE PAID TO ESCROW HOLDER AND ANY
ESCROW CHARGES. IN ADDITION, THIS AGREEMENT AND THE RIGHTS AND OBLIGATIONS OF
THE PARTIES SHALL TERMINATE AND THE DEPOSITS SHALL BE IMMEDIATELY DELIVERED BY
ESCROW AGENT TO SELLER ON SELLER'S REQUEST. THE DEPOSITS SHALL BE DEEMED
LIQUIDATED DAMAGES FOR BUYER'S NONPERFORMANCE AS SELLER'S SOLE AND EXCLUSIVE
REMEDY AGAINST BUYER (INCLUDING, WITHOUT LIMITATION, SELLER'S RIGHTS TO SEEK
SPECIFIC PERFORMANCE OF THIS AGREEMENT AND TO RECEIVE DAMAGES) FOR BUYER'S
FAILURE TO PURCHASE THE PROPERTY, WHICH SUMS SHALL BE PRESUMED TO BE A
REASONABLE ESTIMATE OF THE AMOUNT OF ACTUAL DAMAGES SUSTAINED BY SELLER
BECAUSE OF BUYER'S BREACH OF ITS OBLIGATION TO PURCHASE THE PROPERTY. FROM
THE NATURE OF THIS TRANSACTION, IT IS IMPRACTICABLE AND EXTREMELY DIFFICULT TO FIX
THE ACTUAL DAMAGES THAT SELLER WOULD SUSTAIN IF BUYER BREACHES SUCH
OBLIGATION. THE IMPRACTICABILITY AND DIFFICULTY OF FIXING ACTUAL DAMAGES IS
CAUSED BY, WITHOUT LIMITATION, THE FACT THAT THE PROPERTY IS UNIQUE, GIVEN THE
FOREGOING FACTS, AMONG OTHERS, BUYER AND SELLER AGREE THAT LIQUIDATED
DAMAGES ARE PARTICULARLY APPROPRIATE FOR THIS TRANSACTION AND AGREE THAT SAID
LIQUIDATED DAMAGES SHALL BE PAID IN THE EVENT OF BUYER'S BREACH OF ITS OBLIGATION
TO PURCHASE THE PROPERTY, DESPITE ANY WORDS OR CHARACTERIZATIONS PREVIOUSLY
USED OR CONTAINED IN THIS AGREEMENT IMPLYING ANY CONTRARY INTENT. THE PAYMENT
OF SUCH AMOUNT AS LIQUIDATED DAMAGES IS NOT INTENDED AS A FORFEITURE OR
PENALTY WITHIN THE MEANING OF CALIFORNIA CIVIL CODE §3275 OR §3369 BUT IS INTENDED
TO CONSTITUTE LIQUIDATED DAMAGES TO SELLER UNDER CALIFORNIA CIVIL CODE §§1671,
1676, AND 1677. NOTHING IN THIS AGREEMENT SHALL, HOWEVER, BE DEEMED TO LIMIT
BUYER'S LIABILITY TO SELLER FOR DAMAGES OR INJUNCTIVE RELIEF FOR BREACH OF
BUYER'S REPRESENTATIONS, WARRANTIES OR INDEMNITY OBLIGATIONS PURSUANT TO THIS
AGREEMENT, OR FOR ATTORNEY FEES AND COSTS AS PROVIDED IN SECTION 12.
WE ACKNOWLEDGE THIS LIQUIDATED DAMAGES PROVISION:
SELLER'S INITIALS:
BUYER'S INITIALS:
12. Enforcement Of Agreement By Buyer. It is agreed that the rights granted to Buyer by
Seller hereunder are of a special and unique kind and character, and that, if there is a breach by Seller of
any material provision of this Agreement, Buyer would not have any adequate remedy at law. It is
Page 7 of 9
expressly agreed, therefore, that Buyer's rights hereunder may be enforced by an action for specific
performance and such other equitable or legal relief as is provided under the laws of the State of
California.
13. Escrow Cancellation Charges. In the event that this escrow shall fail to close by
reason of the default of either party hereunder, the defaulting party shall be liable for all escrow and title
cancellation charges. In the event that the escrow shall fail to close for any other reason, each party shall
pay one-half (1/2) of all escrow and title cancellation charges
14. Survival. The Buyer and the Seller agree that all representations, warranties and
agreements made herein shall not merge in, but shall survive, the Closing of this transaction and the
delivery of any deed hereunder.
15. Notice. For purposes of this Agreement, notices or other communications provided for
herein shall be in writing and shall be given or served in writing and served personally or forwarded by
certified or registered mail, return receipt requested, or by guaranteed overnight mail delivery service,
addressed to the addresses of the parties set forth below. The date of service of a notice served by mail
will be the date of receipt or refusal of receipt. Either party may change its address by written notice to
the other.
To Buyer:
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
Attn: City Manager
With a copy to:
Michael Jenkins
Jenkins & Hogin
1230 Rosecrans Avenue, Suite 110
Manhattan Beach, CA 90266
To Seller:
City of Industry
P.O. Box 3366
City of Industry, CA 91744-0366
Attn: City Manager
16. Irrevocable Offer By Seller. Seller's execution and delivery to Buyer of this Agreement
shall constitute an offer to sell the Property pursuant to the terms stated herein, which offer shall be
irrevocable by Seller, provided that Buyer accepts such offer by executing and returning to Seller a
counterpart of this Agreement on or before November 10, 2006. Seller understands and agrees that
Buyer is a governmental entity which must schedule and hold one or more meetings of its governing body
in order to authorize Buyer's approval of this Agreement and that Buyer is relying on the irrevocability of
this offer in processing it for consideration by the City Council of the City of Diamond Bar and its
governing body. Sellers further acknowledge and agree that this Agreement is tendered under the
provisions of California Evidence Code Section 1152, and in the event this Agreement is not fully
executed by the parties hereto, or is terminated for any reason whatsoever, this Agreement shall not be
admissible to prove Buyer's liability in inverse condemnation, for precondemnation damages or otherwise,
and may not be used as an admission of value in any eminent domain or other proceeding.
17. General.
17.1 Entire Agreement. The terms of this Agreement are intended by the parties as
a final expression of their agreement with respect to such terms as are included in this Agreement
and supersedes any prior written or oral agreements between the parties. The language in all
Page 8 of 9
I"I
parts of this Agreement shall be construed as a whole in accordance with its fair meaning and
without regard to California Civil Code §1654 or similar statutes. No addition to or modification of
this Agreement shall be effective unless it is made in writing and signed by the party against
whom the addition or modification is sought to be enforced.
17.2 Invalidity of Provision. If any provision of this Agreement as applied to either
party or to any circumstance is adjudged by a court of competent jurisdiction to be void or
unenforceable for any reason, this fact shall in no way affect any other provision of this
Agreement, the application of any such provision under circumstances different from those
adjudicated by the court, or the validity or enforceability of this Agreement as a whole.
17.3 Time of the Essence. Time is of the essence in the performance of the parties'
respective obligations under this Agreement.
17.4No Assignment. Buyer shall not assign this Agreement or any interest therein
to any third party.
17.5 Counterparts. This Agreement may be executed in several counterparts, each
of which will be deemed an original and all of which counterparts together will constitute one and
the same instrument.
17.6 Third Parties. Nothing contained in this Agreement, expressed or implied, is
intended to confer upon any person, other than the parties hereto and their successors and
assigns, any rights or remedies under or by reason of this Agreement.
IN WITNESS WHEREOF, each of the parties hereto have executed this Agreement by having its
authorized representative affix his/her signature in the appropriate space below:
CITY OF: DIAMOND BAR, C
a California municipal corporation A
BUYER S
By:
James DeStefano, City Manager
A
Page 9 of 9
__.__.......
CITY COUNCIL
Agenda #__L. _1
Meeting Date: 12/05/06
AGENDA REPORT
TO: Honorable Mayor and Member Tf the City Council
VIA: James DeStefano, City Man ged
TITLE: CONSIDERATION FOR ADOPTIO OF RESOLUTION NO. 2003-60G APPROVING REVISED FEES FOR USE
OF THE DIAMOND BAR CENTER
Recommendation: The Parks and Recreation Commission and staff recommend adoption.
Financial Impact: Recommended fee increases could generate as much as $200,000 in additional revenue annually.
Current revenue projection for the 2006107 FY is $500,000. When the fee increase is fully
implemented, the annual revenue could be $700,000, a 40% increase over this year's projection.
Background 1 Discussion: Fees for use of the Diamond Bar Center were last adjusted by the City Council on April 6,
2004. Staff recently completed a survey of facilities that provide a similar experience as the Diamond Bar Center and are
considered a comparable market for potential users. The survey showed that the current fees should be revised upward.
The Diamond Bar Center continues to be in high demand and weekend dates are booked as far as 15 months in advance.
Also, a waiting list that averages 16 people for winter months and 30 people for spring and summer months is the norm. The
demand is so high that a lottery is conducted by staff each month to determine who gets the opportunity to rent the facility.
As costs for the operation and maintenance of the facility continue to rise, staff believes it is good business to increase fees
to recover more of the City's share of expenses. In 2004105 FY, it cost $631,000 to operate the Center, with revenue of
$377,000. The 2006107 FY operations budget is $885,000, an increase of 40% since the 2004105 FY. The projected
revenue for 2006107 is $500,000, an increase of 33% since the 2004105 FY. Staff believes that even with the proposed fee
increase, demand for use of the Diamond Bar Center will continue,
The Parks and Recreation Commission reviewed the proposed fee increases at their November 16, 2006 meeting and
voted unanimously to recommend approval of the increases to the City Council.
Summary of Recommended Fee Increase: (This summary is for weekend use of the entire Grand View Ballroom for a
period of six (6) hours.)
Type of Use Current Fee Proposed Fee
Non -Profit Group $1,100 $1,200
Diamond Bar Resident $1,650 $2,400
Non Residents I All Businesses $2,200 $3,200
Attachments: Fee Survey (1 page titled Facility Comparison Project)
Recommended Fee Changes (3 pages: Group C; Group D; and Group E)
Resolution No, 2003-60G
Diamond Bar Center Facility Use Policy
Community Services Director
2
FEE SURVEY
Facility Comparison Project
Based on 300 people with a 6 hour rental
Diamond Bar
Diamond Bar
Riverside
Hacienda Heights
Santa .Ana
Pacific Palms
Center Prices
Center Prices
Canyon Crest
Ivy House
Bowers
Based on Diamond
Now
with
Country Club
Gardens
Museum
Bar resident rates
Recommended
Increase
(5 hour rental)
(5 hour rental)
Room Rental Fee
$1650
$2400
$500
$2500
N!A
$2500
(Ceremony
only)
Fee for full
$30,750
$31,500
$31,676
$22,731
$42,866
$54,865
service dinner
(Facility Fee
Included)
Full service food cost
$29,100
$29,100
$31,176
$20,231
$42,866
$52,365
without room rental
Fee for buffet
$16,350
$17,100
$23,176
$25,460
$48,711
$52,900
Dinner
(Facility Fee
Included)
Buffet food cost
$14,700
$14,700
$23,382
$22,960
$48.711
50,900
without room rental
X. — Facility Use Fee Schedule
Groups A: City of Diamond Bar Sponsored Activities— No fees
Group B: City recognized Senior membership groups
Group B: No fees for regular weekday use
Recommended Fee Changes
Group C-1, C-2 & C-3: Other Governmental Agencies,
Local School Districts and Local Non -Profit Service Groups
Current Proposed Current Weekend Proposed Cleaning
Weekday Weekday Rates Weekend Deposit
Room Rates Rates Rates
Grand View
$100/hr
Same
$200/hr*
$12Q0 fora
Ballroom
Minimum 5 hour
6 hour rental
$500
rental during
$100 for
weekend hours
each
$100/hr for each
additional
additional hour after
hour
the first 5 hours
($1100 for a 6 hour
rental
2/3 Grand View
$67.50/hr
$75/hr
$135/hr" $800 for a 6
Ballroom
Minimum 5 hour hour rental $350
rental during $75 for each
weekend hours additional
$67.5/hr for each hour
additional hour after
the first 5 hours
($742.50 for a 6
�1/3
Same
hour rental)
Grand View
Ballroom
$45/hr
$100
1/5 Grand Vievv
$271hr
Same
Ballroom
$100
Pine Room
$45/hr
Same
$90/hr Same
I (Senior)
$100
Sycamore
$45/hr
Same
$90/hr
Same
Room with Patio
$100
$45/hr
Same
$90/hr
Same
$100
FO�i�21R_oom
llow room
$45/hr
Same
$90/hr
SameComputer)
$100
pRoom
�—
$25/hr
Same
$50/hr
Same
$100
mann
Catering Kitchen $50/event Same n/a game 'D I Uu
Recommended Fee Changes
Group D:
i Diamond Bar Resident Private Events
Current
Proposed '
Current Weekend
Proposed
Cleaning
Weekday
Weekday
Rates
Weekend
Deposit
Room
Rates
Rates
Rates
Grand View
$150/hr
Same
$300/hr*
Ballroom
Minimum 5 hour
$2400 for a
$500
rental during
6 hour rental'
weekend hours
$200 for
$150/hr for each
each
additional hour after
additional
the first 5 hours
hour
($1650 for a 6 hour
rental
2/3 Grand View
$100/hr
Same
$200/hr'
Ballroom
Minimum 5 hour
$1800 fora
$350
rental during
6 hour rental
weekend hours
$150 for
$100/hr for each
each
additional hour after
additional
the first 5 hours
hour
($1100 for a 6 hour
rental
1/3 Grand View
$50/hr
Same
Ballroom
$100
i
1/5 Grand View
$30/hr
Same
Ballroom
I�
$100
$100/hr Same
$100
om
$50/hr
Same
�(Senior)
Sycamore
$50/hr
Same
$1001hr
Same
Room with Patio
$100
Oak Room
$501hr
Same
$100/hr
Same
$100
Willow room
$50/hr
Same
$100/hr
Same
(Computer)
$100
Maple Room $27/hr Same $55/hr Same $100
01 nn
Catering Kitchen $50/event Same nia di I IFC y
Recommended Fee Changes
Group E:
Non Residents and All Businesses
Current
Proposed
Current Weekend
Proposed
Cleaning
Weekday
Weekday
Rates
Weekend
Deposit
Room
Rates
Rates
Rates
Grand View
$200/hr
Same
$400/hr'
Ballroom
Minimum 5 hour
$3200 for a
$500
rental during
6 hour rental -
weekend hours
$300 for
$200/hr for each
each
additional hour after
additional
the first 5 hours
hour
($2200 for a 6 hour
rental
2/3 Grand View
$135/hr
Same
$270/hr*
Ballroom
Minimum 5 hour
$2450 for a
$350
rental during
6 hour rental
weekend hours
$200 for
$135/hr for each
each
additional hour after
additional
the first 5 hours
hour
($1485 for a 6 hour
rental
1/3 Grand View
$55/hr
Same
Ballroom
$100
1/5 Grand View
$35/hr
Same
Ballroom
$100
$110/hr Same
Pine Room
$55/hr
Same
(Senior)
$100
Sycamore
$55/hr
Same
$110/hr
Same
Room with Patio
$100
Oak Room
$55/hr
Same
$110/hr
Same
$100
Willow room
$55/hr
Same
$110/hr
Same
(Computer)
$100
r—Maple Room
$30/hr
Same
$60/hr
Same
$100
T A PSA
Catering Kitchen $50/event Same n/a Dame �p I UU
RESOLUTION NO. 2003-60G
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR RESCINDING RESOLUTION NO. 2003-60F AND REVISING THE POLICIES AND FEES
FOR THE USE OF THE DIAMOND BAR CENTER OPERATED BY THE CITY OF DIAMOND BAR
A. Recitals
(i) The City Council adopted Resolution No. 2003-60F on August 15, 2006 revising the policies and
stating the fees for use of the Diamond Bar Center;
(ii) Staff has been utilizing the revised policies and stated fees to schedule reserved use since their
adoption on August 15, 2006;
(iii) Staff believes that the revised fees listed in Exhibit A more accurately reflect the market for use of
a facility similar to the Diamond Bar Center and will result in a more efficient and effective
operation;
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that:
1. The use of the Diamond Bar Center shall be governed by the policies and revised fees described in
the Facility Use Policy for the Diamond Bar Center, attached hereto as Exhibit A, and incorporated
herein by this reference as though set forth in full.
2. Resolution No. 2003-60F is hereby rescinded.
PASSED, APPROVED AND ADOPTED this day of 2006.
CAROL HERRERA
Mayor
ATTEST:
TOMMYE CRIBBINS
City Clerk
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond Bar held on this day of 2006, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
TOMMYE CRIBBINS, City Clerk
City of Diamond Bar
rd
EXHIBIT 'A'
City of Diamond Bar
DIAMOND BAR CENTER
1600 S. Grand Avenue
Diamond Bar, CA 91765
Facility Use Policy
Draft for City Council meeting on December 5, 2006
Resolution No. 2003-60G
Facility Use Information
909.839.7070
City of Diamond Bar
Table of Contents
Section
Topic
Page
I.
DESCRIPTION OF FACILITY
3
IL
PURPOSE OF THE USE POLICY
3
11I.
DEFINITION OF TERMS
4
IV,
GROUP PRIORITY RATING
4
V_
APPLICATION PROCEDURES
5
VI.
ROOMS AVAILABLE FOR USE
7
l .
Grand View Ballroom Use
7
2.
Sycamore, Oak, Willow, Pine and Maple Room Use
9
(Meeting Rooms and Senior Room)
3.
Kitchen Facilities Use
1 I
VII.
LIABILITY AND INSURANCE
12
VIII.
GENERAL OPERATING REGULATIONS
13
lX.
VARIANCES
17
X.
FACILITY USE FEE SCHEDULE
19
XL
EQUIPMENT RENTAL FEF, SCHEDULE
22
XII.
TENANT USERS INSURANCE INFORMATION
23
2
City of Diamond Bar
Diamond Bar Center
Facility Use Policy
DESCRIPTION OF FACILITY
The City of Diamond Bar Diamond Bar Center ("Center" or "facility") is a 22,500 square foot facility owned and
operated by the City of Diamond Bar and located at 1600 S. Grand Avenue. The facility consists of assembly rooms,
meeting rooms, activity rooms, a senior citizen room, banquet rooms, and a catering kitchen. All of these rooms are
available for use in accordance with the terms of this Facility Use Policy ("Use Policy"), which is administered by the
Community Services Division of the City.
All rooms listed are for multi-purpose use:
a. Grand View Ballroom — stage, patio/balcony, room may be separated into 5 separate rooms.
Dining capacity: 438
Dining capacity w/500 sq. ft. dance floor: 405
Dining capacity w/1000 sq. ft. dance floor: 372
Theatre capacity: 822
b. Sveamore Room — with enclosed patio, dining capacity: 60; theater capacity: 100
C. Willow Room — Computer Room; 10 computer stations
d. Pine Room — Senior Room, dining capacity: 66; theater capacity: 120
e. Oak Room — Dance/exercise, hardwood floors, theater capacity: 185 (No dining in Oak Xoom)
f. Maple Room — Craft Room, dining capacity: 32; theater capacity: 60
II. PURPOSE OF THE USE POLICY
The purpose of this Use Policy is to assure that the Center is operated in a manner that best serves the residents of
the City of Diamond Bar. It is intended to ensure that the use of the facility is granted in a fair and equitable
manner for meetings, activities, and events, which are recreational, social, and/or civic in nature, offering services
of interest and need to the community. Fees charged for the use of the facility are intended to recoup on-going
maintenance and operation costs of the facility. City facilities are not to be used for personal and/or private gain.
The City Manager has the discretion to make operational policy changes while policy changes pertaining to the
fees will be reviewed and recommended by the Parks & Recreation Commission and then proposed to the City
Council.
III. DEFINITION OF TERMS
1. "Center Director" means the administrative head of the Diamond Bar Center, or its staff, under the direction
of the City of Diamond Bar Community Services Division.
2. "City" means the City of Diamond Bar, acting through its officials, representatives, agents, and employees.
3. "User" means an individual who or group which obtains a confirmed reservation to use the Diamond Bar
Center pursuant to the terms of this Use Policy.
4. "Applicant" means an individual or group, which submits a completed City of Diamond Bar Facility Use
Application and required deposit to use the Diamond Bar Center pursuant to the terms of this Use Policy. The
date requested by the applicant will be held as long as the requirements and deadlines of the Facility Use
Policy are met.
5. "Confirmed Reservation" means a reservation issued by the City upon approval of a Facility Use Application
for use of the facility or some portion thereof by an applicant, after all requirements of the Facility Use Policy
are met.
6. "Inquiry" means when an individual or representative of a group seeks information about available dates for
possible use by that individual or group. An available date can not be held for possible use by making an
inquiry.
7. "Soft Reservation" means when an individual or representative of a group makes an appointment with staff to
submit a written application, to sign the contract and to pay the required deposit for a specific room, date and
time. The date for possible use will be held from the time the appointment to meet with staff is made until the
meeting date and time. The meeting with staff shall occur within seven (7) calendar days of setting the
appointment, or else the soft reservation will be forfeited.
IV. GROUP PRIORITY RATING
An individual or group seeking permission to utilize the facilities at the Center will be classified
in one of the following priority groups. These classifications are used to establish 1) priority of
use, 2) applicability of a fee,.and 3) amount of the fee, if any. The priority groups are as follows:
A. GROUP A- Activities conducted and/or sponsored by the City of Diamond Bar.
13. GROUP B- Activities conducted by the City recognized Senior citizen membershiprg oups.
C. GROUP C:
C-1- Activities conducted by Governmental agencies other than the City of Diamond
Bar, which provide some service to the Diamond Bar community (e.g. County of Los
Angeles agencies, districts and authorities, and elected officials; State of California
departments and elected officials, multi -city organizations and joint powers authorities to
which the City belongs. Federal agencies, departments and elected officials; etc.)
ii. C-2- Activities conducted by the two local school districts, Pomona Unified School
District and Walnut Vallev Unified School District.
4
C-3- Activities conducted by Diamond Bar based non-profit service organizations. To
qualify as a local non-profit organization, the organization shall have a minimum
membership of 60% Diamond Bar residents or 60% Diamond Bar business addresses
(e.g. Boy Scouts, Girl Scouts, Little League, Rotary Club, etc.). A membership roster
and the Articles of Incorporation indicating status as a Diamond Bar based non-profit (for
example: 501(C)(3) organization shall be submitted as a condition of an organization
receiving classification in this group.
D. GROUP D: Private events conducted by Diamond Bar residents.
E. GROUP E Non-resident private events and non-resident groups, and organizations and
businesses and commercial functions. (Examples: Commercial functions, resident and
non-resident business meetings, or non-resident private affairs.)
Priority for use of the facility will be in alphabetical sequence, with Group A applicants
receiving the highest priority and Group E applicants the lowest priority.
V. APPLICATION PROCEDURES
1. An individual or representative of a group may inquire about the availability of a specific room, date and time
as well as rental rates by telephone or in-person at the Center during regular business hours. An available date
can not be held for possible use by making an inquiry.
2. An individual or representative of a group can hold a date for possible use by making an appointment with
staff to submit a written application, to sign the contract and to pay the required deposit for a specific room,
date and time. The date for possible use will be held from the time the appointment with staff is made until
the appointment date and time. The meeting with staff shall occur within seven (7) calendar days of setting
the appointment, or else the held date (soft reservation) shall be forfeited.
3. All applicants must complete a City of Diamond Bar Facility Use Application ("Application") and pay all
applicable fees at the time of submitting the application.
4. The applicant shall be classified and assigned a Group in accordance with the definitions and priority rankings
set forth in Section IV of this Use Policy.
5. Reservations may be made no earlier than:
Group A: no limit.
Group B: Up to six (6) months in advance for subsidized and/or discounted use, fifteen (15)
months in advance when not subsidized or discounted. Staff will schedule senior facility use 15
months in advance. Scheduling of actual user will be done 6 months in advance during meeting
with Group B users that submitted facility use requests.
Groups C-1, C-2 and C-3: Up to fifteen (15) months in advance.
Group D: Up to fifteen (15) months in advance.
Group E: Up to twelve (12) months in advance.
i. Reservations will be taken per the advance reservation schedule, listed in number 5 above, beginning on the
first dray of the month, for the entire month, at 7:30am. If the first of the month falls on a holiday, then
reservations will be taken beginning on the next regular business day for the Diamond Bar Center at 7:30am.
In the event that two or more people are interested in renting the Grandview Ballroom, who have the same
priority ranking, and show up to reserve the facility on the first day it becomes available at 7:30am, a lottery
for the dates will take place. At 7:30am, the lottery will begin with all parties who are present at the time the
doors to the Diamond Bar Center are opened by staff. The lottery will run as follows: A staff member will
allow one individual from each party to draw a number. The party with the lowest number after individuals
from each party have drawn will have first choice of date (one date only) for the month in question. The next
choice will go to next lowest number, and so on. Once all the available dates have been taken, the next lowest
number, as well as the remaining numbers in order, will be placed on the wait list.
7. Hours of operation are limited to Sunday through Thursday 7:30am — 11:OOpm and Friday and
Saturday 7:30am - 12:00 midnight. A one (1) hour clean up is mandatory at the end of each event
for Grand Ballroom use. Requests for alternate hours require special written approval and may be
subject to additional fees.
8. Weekends are defined as beginning at 5:00 pm on Friday and ending at 11:00 pm on Sunday. Any reserved
time that falls between this period of time shall be considered a weekend and will be charged weekend rate.
Use on New Year's Eve shall be charged weekend rates and shall require minimum use of 2/3 Grand
Ballroom.
9. Observed Holidays — Thanksgiving Day Christmas Eve, Christmas Day and New Years Day — No use shall
be scheduled on observed holidays without Center Director's approval.
10. Upon approval of an application, a facility rental contract will be issued authorizing the requested use of the
facility. The Center Director may attach such conditions to the contract as she/he may determine necessary
for the protection of the public health, safety and welfare and the Center facility. Applicants shall not
transfer, assign, or sublet use of the Center or apply for use on behalf of another person or organization.
11. Applications shall be accompanied by proof of liability insurance consistent with the provisions of this Use
Policy, a refundable cleaning deposit, and fees per the attached fee schedule.
12. Use will be approved based on availability in accordance with priority rankings. In the event that a higher
priority user submits a written application for the same room, date and time during the soft reservation period,
then the higher priority user will have seven (7) calendar days to sign the contract and pay the required
deposit to bump the soft reservation of a lower priority user.
Use may be denied and the application rejected for the following reasons:
A. That the Center is physically incapable of accommodating the proposed activity by reason of the
nature of the activity or the number of people estimated to be in attendance.
B. That the user has failed to demonstrate its ability to provide adequate security to assure that the
event is conducted in a safe manner.
C. That the applicant has failed to agree to comply with all of the conditions of this Use Policy or
those set forth in the facility use permit.
D. That the activity is likely to cause physical damage to the Center or its equipment.
E. That conditions for the issuance of a facility use permit have not been fulfilled.
F. That any law or regulation is violated by an intended use.
G. That another event is already scheduled on the requested date.
H. That the applicant previously used the facility and failed to comply with applicable riles or
conditions, or due to damage or lack of cleaning, did not receive all of its cleaning deposit back.
I. That the applicant has twice before cancelled a scheduled event in the facility without prior
notice.
13. If at any time prior to or during the scheduled event the applicant/user is not in compliance with the
policies and regulations stated in this Use Policy or the conditions of the facility use permit, and after
notice of noncompliance, has failed or refused to comply (or compliance is no longer possible), the City,
acting by and through the Director of Community Services or his/her designee, may cancel the
reservation or terminate the event. Under those circumstances, no deposits and/or fee(s) previously paid by
the applicant shall be returned.
14. The City reserves the right to cancel a permit issued for any event or activity for its convenience. In
the event of such a cancellation, notice shall be given as far in advance as possible and a full refund will be
made. Every effort will be made to find a suitable alternative facility if cancellation by the City is necessary.
VI. ROOMS AVAILABLE FOR USE
Banquet Room Use
A. Reservation Procedures for Banquet Room Use
All potential users shall complete an Application a minimum of 30 days prior to the
event.
ii. Reservations made less than 30 days in advance of the event will be accepted only if the
facility and required staffing elements are readily available. Additional fees may be
required from service providers when limited advance notice is provided. All applicable
fees must be paid at time of submittal of City of Diamond Bar Facility Use Application.
Fees paid are subject to cancellation policy.
No reservation shall be confirmed until appropriate fees, deposits, permits/ licenses, and
insurance are obtained and paid.
iv. Fees for reservations made within 30 days of the event must be paid by credit card,
cashier's check or cash.
V. Weekend use of Banquet Room requires a minimum five (5) hour rental period and
minimum 2/3 rental of the Banquet Room. Rental time must include set-up and clean-up
time.
7
B. Deposits Required for Banquet Room Use
i. Rental fees exceeding $500 require a minimum rental fee deposit of $500 payable with an
approved application. The remaining balance is due at least 30 days prior to the event.
H. Rental fees less than $500 require a minimum deposit of half of the amount of the rental
fee payable with an approved application. The remaining balance is due at least 30 days
prior to the event.
C. Cancellation of Banquet Room Permit by Applicant
Groups D and E reserving the banquet room shall adhere to the following cancellation
policy:
a. Weekend reservations cancelled 90 days or more prior to the event will receive a
refund of fees minus $100.
b. Weekend reservations cancelled 30-89 days prior to the event will receive a refund of
fees minus $500 or amount of rental fee deposit, whichever is less.
c. Weekend reservations cancelled 29 days or less prior to the event will receive no
refund of the rental fees and a full refund of the cleaning deposit.
d. Weekday reservations cancelled 30 days or more prior to the event will receive a
refund of fees minus $100.
e. Weekday reservations cancelled 29 days or less prior to the event will receive a 50%
refund of the rental fee and a full refund of the cleaning deposit.
ii. Groups C-1, C-2 and C-3 reserving the banquet room shall adhere to the following
cancellation policy:
a. Weekday reservations cancelled 30 days or more prior to the event will receive a full
refund minus $10. If cancellation is received 29 days or less prior to the event there will
be a $100 cancellation fee and the reservation/ cancellation will count as one of the
group's allotted uses.
b. For weekend use, cancellation shall comply with the cancellation policy as stated in
Section VI. C. i.
1D. Recurring Banquet Room Use by Group B Organizations (Senior Groups)
Senior use of banquet room at no cost is limited to weekdays. Room may be reserved up
to six months in advance.
ii. Each City -recognized senior organization may reserve one use of banquet room per
week.
iii. Banquet room may be used only when expected attendance exceeds 115 people for
banquet style and 200 people for auditorium style seating.
0
iv. Weekend use of Banquet Room by senior groups requires payment of fees according to
the rental rates for Group C organizations and is subject to Group C cancellation charges.
When the fee for use is not discounted, the room may be reserved up to fifteen months in
advance. When the Banquet Room is not reserved for weekend use six (6) months or less
prior to desired use, Diamond Bar -based non-profit Senior Groups may reserve use of
Banquet Room for the discounted rate of $30 per hour of use, with a two-hour minimum,
plus $60 per 100 people for set-up, take down and clean-up. Such use shall not interfere
with any other scheduled use of facility, and must receive prior approval from the Center
Director. Discounted weekend use of Banquet Room by senior groups is limited to one
time per calendar year.
E. Recurring Banquet Room Use by Group C-3 Organizations (Diamond Bar Based Non-profit
service organizations).
Non-profit organizations in this classification are allowed two 2 uses of the banquet
room per calendar year. These uses apply Monday -Friday (before 5:00 pm on Friday)
only and the group shall pay $20 per hour of use plus cleaning deposit.
The two (2) allocated uses include a maximum of two hours immediately prior to the start
of the event for set up at no charge and one hour of clean up immediately following the
event at no charge. Any additional time needed prior to and/or following the event will
be charged at the prevailing rental rate.
iii. After the two (2) allocated uses in the same 12 month period, non-profit users in this
classification will be charged prevailing weekday rates.
iv. Weekend use requires full payment according to the approved rental rate for this
classification.
F. Refunds of Security and Cleaning Deposits
Security and cleaning deposits shall be refunded if proper cleanup is completed and no
breakage or damage has occurred. This determination will be made by the Center staff.
The user shall be required to pay the full cost of breakage or damage (over and above the
deposited funds), regardless of the amount. If damage occurs and it is less than the
deposit, the difference shall be refunded.
iii. Refunds will be mailed two (2) to four (4) weeks after the event.
Sycamore, Oak, Willow, Pine and Maple Room Use (Meeting Rooms and Senior Room)
A. Reservation Procedures for Meeting Room, Sycamore, Oak, Willow, Pine and Maple Room Use
All potential users shall complete an Application a minimum of 30 days prior to the
event.
ii. Reservations made less than 30 days in advance of the event will be accepted only if the
facility and required staffing elements are readily available. Additional fees may be
required from service providers when limited advance notice is provided. All applicable
fees must be paid at time of submittal of City of Diamond Bar Facility Use Application.
Fees paid are subject to cancellation policy.
No reservation shall be confirmed until appropriate fees, deposits, permits/ licenses, and
insurance are obtained and paid.
iv. Minimum use is 2 hours of rental time. Fees for reservations made within 30 days of the
event must be paid by credit card, cashier's check or cash.
Pine Room (senior room) can be reserved only two (2) months in advance.
B. Deposits required for Sycamore; Oak, Willow, Pine and Maple Room use:
Rental fees exceeding $1000 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 30 days prior to the event.
ii. Rental fees less than $1000 require a minimum deposit of half of the amount of the rental
fee payable with an approved application. The remaining balance is due 30 days prior to
the event.
C. Cancellation of Sycamore, Oak, Willow, Pine and Maple Room use
Groups D and E reserving meeting rooms shall adhere to the following cancellation
policy:
a. Reservations cancelled 15 days or more prior to the event will receive a refund of fees
minus $50.
b. Reservations cancelled 14 days or less prior to the event will receive a 50% refund of
the rental fee and a full refund of the cleaning deposit.
All Group C organizations reserving meeting rooms shall adhere to the following
cancellation policy:
a. Reservations cancelled 15 or more days in advance shall receive a full refund and this
will not count toward one of their twelve meeting room uses.
b. Reservations cancelled 14 days or less in advance will receive a 50% refund of the
rental fees, a full refund of the cleaning deposit and this will count toward one of their
twelve allotted uses.
D. Recurring Use of meeting room, game room, activity room by Group B Organizations (Senior
Groups)
Senior use of meeting room, game room, and activity room is limited to weekdays.
Rooms may be reserved up to six months in advance.
10
ii. Each City -recognized senior organization may reserve one use of one meeting room,
game room or activity room per week.
E. Recurring Use of Pine Room (Senior Room) by Group B Organizations (Senior Groups)
Senior use of senior room is available seven (7) days per week, during regular operating
hours of facility. Room may be reserved up to six months in advance.
ii. Each City -recognized senior organization may reserve two uses of senior room per week.
When senior room is not scheduled for senior use, use may be offered to other users, per
meeting room policies.
Recurring Use of Meeting Rooms by Group C-3 Organizations (Diamond Bar Based Non-profit
service organizations).
Non-profit organizations in this classification are allowed twelve (12) uses of meeting
rooms per calendar year. These uses apply Monday -Friday (Friday before 5:00 pm) only
and the group shall pay $20 per hour plus cleaning deposit.
After the twelve (12) allocated uses, non-profit users in this classification will be charged
the prevailing rental rates.
The twelve (12) allocated uses include a maximum of two hours immediately prior to the
start of the event for set up at no charge and one hour of clean up immediately following
the event at no charge. Any additional time needed prior to and/or following the event
will be charged at the prevailing rental rate.
Kitchen Facilities Use
A. Reservation Procedures for Kitchen Facilities Use
i. The kitchen is divided into two sections:
a. General Use Section
b. Catering Kitchen
ii. The General Use Section is available at no cost to all users scheduled at the Diamond Bar
Center on a first come, first served basis. Use shall be coordinated between the users to
best meet the needs of all users. Equipment available includes coffee maker (user
provides coffee/service), ice machine, sink, and refrigerator (items must be removed after
each scheduled use).
iii. The Catering Kitchen is available only to users scheduled for a catered event at the
Diamond Bar Center. Use of the Catering Kitchen must be requested on the same
Application that is submitted for room use. Fee for use of Catering Kitchen is stated on
the fee schedule. Equipment available includes refrigerator/freezer (items must be
removed after each scheduled use), microwave oven, convection oven, warming top, hot
food service unit, warming ovens (2), and a sink.
B. Kitchen Use Policies:
Only licensed caterers may provide food service for events scheduled at this facility.
11
ii. The kitchen is designed for food warming and serving. NO COOKING IS ALLOWED
IN THIS FACILITY.
iii. Storage for Priority Groups A, B & C-3 that are recurring users may be available on a
first-come, first-served basis, for a period not to exceed six months. After six months, if
demand exceeds supply, storage space will be allocated through random drawing.
VII. LIABILITY AND INSURANCE
All users of the facility shall procure and maintain, at their own expense and for the duration of the event
covered, comprehensive general liability and property damage liability insurance, against all claims for
injuries against persons or damages to property which may arise from or in connection with the use of the
facility by the user, its agents, representatives or employees in the amount of one million dollars
(51,000,000.00), combined single limit. (If alcohol is to be served, insurance coverage stall include
coverage for serving alcohol beverages).
All of user's insurance shall:
A,. Name the City of Diamond Bar, its employees, officials, agents, (collectively hereinafter "City
and City personnel") as additional or co-insured on an endorsement.
B. Contain no special limitations on the scope of protection afforded to City and City personnel.
C. Be the primary insurance and any insurance or self-insurance maintained by City or City
personnel shall be in excess of the user's insurance and shall not contribute with it.
D. Shall be "date of occurrence" rather than "claims made" insurance.
E. Shall apply separately to each insured against the limits of the insurer's liability
F. Shall be written by insurance companies qualified to do business in California and rated "A" or
better in the most recent edition of Best Rating Guide, The Key Rating Guide, or in the Federal
Register, and only if they are of a financial category Class VIII or better, unless such rating
qualifications are waived by the City's Risk Manager due to unique circumstances.
G. The applicant's policy must include a 30 -day written cancellation notice.
Certificate of Insurance -- The City of Diamond Bar requires the following information on all certificates
and/or additional insured endorsements:
A. Wording must read exactly, with no exceptions accepted: "Additional Insured: City of Diamond
Bar, its officials, employees, and agents."
B. Additional insured endorsements must accompany the Certificate of Insurance and indicate policy
number, date, name of insurance company and name of "insured".
C. Certificate must be an original. No copies will be accepted.
12
D. The Certificate of Insurance must be filed with the Diamond Bar Center not later than the date of
final payment or fourteen (14) days prior to the event, whichever is earlier. If a certificate is not
on file by this date, insurance fees will be added to the final payment.
E. If alcohol is to be served insurance coverage shall include coverage for serving alcohol
beverages).
4. Indemnification Clause -- To the full extent permitted by law, user shall defend, indemnify and hold
harmless City, its officials, employees and agents, from any liability, claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind,
whether actual, alleged or threatened, actual attorney fees incurred by City, court costs, interest, defense
costs including expert witness fees and any other costs or expenses of any kind whatsoever without
restriction or limitation incurred in relation to, as a consequence of or arising out of or in any way
attributable actually, allegedly or impliedly, in whole or in part to the use of facility by user. All
obligations under this provision are to be paid by the user as they are incurred by the City.
5. If the applicant is unable to provide adequate insurance, the City of Diamond Bar, for a fee, will make
available Tenant/Uscr insurance coverage. Please see section XII for information and fees for
Tenant/User insurance coverage.
6. The insurance requirements set forth above are inapplicable when planned attendance is less than 25
people and the event consists of a meeting utilizing facility tables and chairs only and no alcohol is to be
served.
VIII. GENERAL OPERATING REGULATIONS
The Use and Service of Alcohol - The use of alcohol in the Center is exclusively by written permission in
advance and must comply with applicable law and the provisions of this Use Policy. Failure to comply
with any regulations will result in immediate revocation of the permission to use alcohol and termination
of the event. Additional regulations and specifications may be required in the facility use permit for any
event.
A. "Alcohol use" refers to any beverage that contains any amount of alcohol.
B. Security is required to be present at all events at which alcohol is served. Cost of the security is
the responsibility of the user and is payable directly to the City approved security firm. Hazard II
& III events with alcohol are required to have additional security, as determined by the Center
Director.
C. Alcohol shall not be served to minors. The user's failure to comply, monitor and enforce this
provision is grounds for terminating the activity immediately and forfeiture of the refundable
deposits and all of the room fees.
D. Injuries caused to any person as a result of alcoholic beverages being served and/or consumed on
City premises, including but not limited to the Diamond Bar Center, shall be the sole
responsibility of the organization, its sponsor or the adult representative, who, as a condition of
signing the use permit for the facility agree to indemnify the City for any such injuries.
E. Permission to serve alcohol shall not be granted for any event where the majority (50% plus one)
of guests in attendance will be under the age of 21.
13
F. Alcohol may neither be served nor sold prior to the scheduled start of the event nor until the
approved security officer(s) arrive(s) at the Center unless the requirement for security has been
waived all together.
G. Alcohol may not be served nor consumed outside of the room approved for use. Serving or
consuming alcohol on patios adjoining the room approved for use is permitted.
H. Alcohol may not be served nor consumed in the parking lot without obtaining a special alcohol
permit approved by the Director of Community Services.
I. License Requirements (when alcohol is to be sold).
i. No sales or requests for donations for alcohol are permitted without a license from the
State Alcoholic Beverage Control Board (A.B.C.)
ii. A copy of your Diamond Bar Center contract must be furnished to A.B.C. when applying
for this license.
iii. A copy of the A.B.C. license must be furnished to the Diamond Bar Center a minimum of
seven working days prior to the event.
iv. A copy of the A.B.C. license must be posted in plain public view near the bar, or other
location, where the alcohol is being served.
V. Non -Profit Organizations: A one -day alcoholic beverage permit can only be issued to
Non-profit organizations and only if the proceeds are going back to that Non -Profit
organization.
vi. Private Parties: Private parties i.e. weddings, anniversaries, birthdays, meetings, or
anyone other than a Non -Profit organization, shall not sell alcohol on their own, but must
arrange this through a licensed caterer. The caterer must have a License (Type 47 or 48),
which enables the caterer to sell beer, wine, & distilled spirits (hard liquor). If the caterer
does not have this license the private party cannot sell alcohol. NO EXCEPTIONS. It is
illegal for a private party to sell alcohol on their own.
I. The service of alcohol at any event is limited to a maximum of five consecutive (5) hours.
K. All alcohol must be distributed from behind a table or a bar by an adult, over the age of 21 who is
to be responsible for insuring that no minors are served.
L. When serving champagne, all bottles must be opened in the kitchen prior to serving. Champagne
bottles may not be opened in the banquet rooms. All unopened bottles must be stored in the
kitchen.
M. Security service must be present through the clean up hour.
14
Supervision by Center Staff is necessary for the public's safety and well-being. Center staff shall be
responsible for and have complete authority over the facility being used, all equipment, participants, and
activities. The staff shall have authority to request changes in activities or cessation of activities. Users
must comply with these requests and instructions. Staff shall be responsible for enforcement of all
Policies, rules, and regulations. The Center Staff shall have the authority to deny or terminate the use of
the facility if a determination is made by Center Staff that the use does not conform to the requirements of
Center use policies and regulations and/or may cause damage to the facility. The City reserves the right
to require security whenever it deems it appropriate.
Tobacco use of any kind or smoking is not permitted in the Diamond Bar Center. Smoking is permitted
in designated outdoor areas only.
4. Incense, fog, hazer or smoke use is not permitted in the Diamond Bar Center at any time. Fire and open
flame are strictly prohibited without written approval from Diamond Bar Center Management in the form
of a permit issued by the City Building and Safety Official. Typical uses of fire and open flame that may
be considered for approval include: a.) Tea lights that meet the design standards of the L.A. County Fire
Department; b.) Regular style birthday candles no more than 3 1/2 inches in height that are placed in a
cake (pastry or ice cream) and lit for a short duration and then extinguished after the singing of a
celebratory song (relight candles are not allowed); Request for permit, along with sample candle or open
fame device, must be submitted to the Diamond Bar Center staff a minimum of 7 days prior to event. The
use of fog and smoke generating machines and hazers are prohibited. Sterno heaters for food warming are
allowed without a permit by licensed caterers if heater is placed under a chafing dish on a table with no
guests seated at the table. Propane containers (or similar Class I and II liquid fuels) are prohibited inside
the Diamond Bar Center at all times.
5. Animals are not permitted inside the Diamond Bar Center except those that serve as aides to physically
challenged individuals. This includes, but is not limited to, guide dogs for the blind and dogs for the
hearing or physically impaired.
Diamond Bar Municipal Code section 12.00.260 specially prohibits animals outside the Diamond Bar
Center or in Summit Ridge Park (except leashed dogs and cats, and horses on equestrian trails) unless
permitted by the Director. Permits will be considered when animal is provided by an insured business and
the following conditions are met: 1. Animal must remain under the control of the business animal handler
at all times 2. Business must provide one million dollars in liability/property damage insurance listing the
City of Diamond Bar as an additional insured, per Section VII. 3. User of facility must pay a $1,000
cleaning/property damage deposit.
Illegal Activities shall not be permitted. All groups and individuals using the Center shall comply with
City, County, State, and Federal laws. Fighting, gambling and lewd conduct are prohibited.
Removal of Equipment from the building is prohibited without permission of Center Director. Moving,
rearranging, or altering equipment for purposes other than its intended use is also prohibited. City
equipment shall not be removed from the facility.
Facility User's Property (equipment, supplies, etc.) must be removed from Center immediately following
activity. The Center reserves the right to remove any remaining items from the premises and have them
stored at the owner's expense. If such equipment or supplies are not claimed within two (2) weeks after
notice to the applicantiuser, the Center reserves the right to dispose of such material in any manner it
deems appropriate and retain any proceeds received from such disposal. Any cost to the City, including
but not limited to administrative costs, incurred to dispose of the unclaimed property in excess of the
revenue received from such disposal shall be billed to the user with payment due and payable in thirty
(30) days.
15
9. Advertising Materials may be left with the Center Director for approval and will be displayed when
deemed appropriate and as space permits. Any item posted which has not been approved will be removed
and discarded.
10. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses required
to repair, restore or replace the facility, its furnishing, or equipment to its original condition.
it, Minimum group attendance to request a meeting room is five (5) people. The estimated attendance will
be used to determine appropriate room placement. The Center Director has the authority to determine
appropriate room placement based on attendance and nature of event.
12. Sleeping or lodging is not permitted in the Center.
13. Allocation of Rooms shall be the sole responsibility of the Center Director. The City reserves the right to
direct requests for rooms to other City facilities which are deemed more appropriate for the type of
re=quest or deny requests if they are deemed inappropriate for the facility. All requests must be in writing
and submitted to the Center Director on the required forms.
14. Clean up is the user's responsibility. This includes the wiping of table tops, ensuring chairs are clean,
removing all trash from floors, disposing of all trash into proper receptacles, mopping of kitchen floor,
wiping of counter tops and kitchen equipment, cleaning up all spillage in refrigerators/freezers, ovens,
and removal of all user -owned or leased (non -City owned) items. Clean-up time is the hour following the
exit time of guests from the facility. At this time all personal/rental items must be removed from the
facility. Storage is not provided at the Diamond Bar Center.
15. Food and Beverage - No food or beverages that cause permanent stains to the facility are allowed. Food
and beverages must remain in rented room.
16. Minors - Groups of minors shall be supervised by one adult for every 10 minors, age 12 and under and
one adult for every 20 minors under the age of 18 and over the age of 12 at all times while they are using
the Center. Events that are specifically geared to minors may be required to have security guards present
during the event and cleanup.
17. Revocation for Violation - Reservations may be cancelled at any time by the Center Director if there has
been a violation of applicable rules or conditions of the facility use permit.
18. Public Portions - The City shall have the right to control and operate the Center, including the heating and
air conditioning systems and common use areas, in a manner deemed best by the City.
19. Discrimination By User Groups - The City of Diamond Bar shall not rent, lease, or allow use of its public
facilities by any person or organization that illegally discriminates on the basis of race, color, creed,
marital status, sex, religion, national origin, ancestry, sexual preference, or handicap condition.
20. Parking Lot - The use of the parking lot is to service the facility. Exceptions may be issued through
approval of a Variance as provided in Section IX. Requests to use the parking lot will be considered
under "events not covered" (see paragraph 21 below) for appropriate use, fees, and service.
21. Events Not Covered - Special events or requests not covered in this Use Policy must be submitted in
writing and shall be reviewed by the City to determine appropriate use, fees, and services. A Variance
may be required as provided in Section IX.
22. Decorations require prior approval by the Center Director. No signs or decorations are to be taped, nailed
or otherwise attached to walls, windows, ceilings, or drapes. Decorations must be fireproof. Patio
decorations must have prior approval. No rice, birdseed, confetti, or other similar items shall be thrown
in or around the facility. Fire and open flame are strictly prohibited without specific, prior approval from
Diamond Bar Center Management and the Fire Marshall's written approval and his/her presence at the
event while the approved fire or open flame is in use. (User of facility is responsible for all L.A. County
Fire Department fees related to the required presence of the Fire Marshall.) The only exception to this is
tea lights, which can be used if tea light design meets City and L.A. County Fire Department standards.
See paragraph 4 above for more details. The use of fog generating machines is prohibited. Balloons must
be secured and not released. Metallic ribbons may not be attached to balloons. A fee will be assessed if
facility janitorial staff has to retrieve released balloons.
23. Security of Entrances - All entrance doors on the premises shall be locked when the facility is not in use.
All door openings to public corridors shall be kept closed except for normal ingress and egress. During
use of the Center, all exit doors shall be unlocked and shall not be blocked in any manner.
IX. VARIANCES
An applicant may request a variance from one or more of the rules set forth below in the event that
unusual circumstances make it impossible or infeasible to conduct the event within the precise parameters
of this Use Policy. Variances may be requested only from the following requirements:
Hours of use beyond closing times stated in this document.
if. Relief from cancellation fees when facility is then used by an alternate party that pays
fees similar to or more than the cancelled event (for the same date and approximate time
as the cancelled event). If variance is granted, a $5.00 refund processing fee will be
deducted from refund amount.
iii. Use of the parking lot for any purpose other than parking the cars of facility users in
marked stalls.
iv. Additional recurring Weekday use by priority Group C organizations and/or
subsidized/discounted weekend use by priority Group B organizations.
Additional set-up time for any use by priority Group B or C organizations.
Organization will be charged actual costs borne by the City, if any. Such use
shall not interfere with any other scheduled use of facility, and must receive
prior approval from the Center Director.
Vi. Large events that involve the use of multiple rooms and/or spaces not normally
scheduled for use and uses that may result in parking of event attendees in areas
beyond the boundary of the Diamond Bar Center parking lot, or events not
covered in this Use Policy.
vii. Waiver of fees for Group C-1 (governmental) organizations when it is determined
that the use by the Governmental Organization will provide a substantial and
measurable benefit to the Diamond Bar community or the event is sanctioned by
the City Council through adoption of a Resolution.
17
Requests for waiver or discount of fees will not be accepted nor considered except for variances
listed above.
3. Variance Request Procedures:
i. Variances must be requested in writing at the time of submission of the
Facility Use Application. The request must set forth the unusual
circumstances that justify a deviation from the ordinary rules.
ii. Variances will be granted only upon a finding that: 1) the circumstances
presented are unusual and not likely to recur often; 2) the grant of the
variance will not set a precedent; and 3) the variance will not be detrimental
to the public health, safety or welfare, or disruptive to other events
occurring in the facility at the same time, or to the immediately surrounding
neighborhood. The request for a variance will be acted upon at the time the
application is approved.
iii. In the event a variance is granted, the applicant will pay any supplemental
fee necessary to compensate the City for additional costs associated with the
variance. Denial of a variance may be appealed within ten days to the City
Manager. The City Manager's decision will be final.
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X. — Facility Use Fee Schedule
Groups A: City of Diamond Bar Sponsored Activities— No fees
Group B: City recognized Senior membership groups
Group B: No fees for regular weekday use
Recommended Fee Changes
Group C-1, C-2 & C-3: Other Governmental Agencies,
Local School Districts and Local Non -Profit Service Groups
I
Current
Proposed
Current Weekend
Proposed
Cleaning
Weekday
Weekday
Rates
Weekend
Deposit
Room
Rates
Rates
Rates
Grand View
$100/hr
Same
$200/hr*
$1200 for a
Ballroom
Minimum 5 hour
6 hour rental
$500
rental during
$100 for
weekend hours
each
$100/hr for each
additional
additional hour after
hour
the first 5 hours
($1100 for a 6 hour
rental
2/3 Grand View
$67.50/hr
$75/hr
$135/hr*
$800 for a 6
Ballroom
Minimum 5 hour
hour rental
$350
rental during
$75 for each
weekend hours
additional
$67.5/hr for each
hour
additional hour after
the first 5 hours
($742,50 for a 6
hour rental)
1/3 Grand View
$45/hr
Same
Ballroom
$100
1/5 Grand View
$27/hr
Same
Ballroom
$90/hr Same
$100
Pine Room
$45/hr
Same
(Senior)
$100
Sycamore
$45/hr
Same
$90/hr
Same
Room with Patio
$100
Oak Room
$45/hr
Same
$90/hr
Same
$100
Willow room
$45/hr
Same
$90/hr
Same
(Computer)
$100
Maple Room
$25/hr
Same
$50/hr
Same
$100
mw nn
Catering Kitchen $50/event Same n/a aame 'P I UV
Recommended Fee Changes
jGroup D:
Diamond Bar Resident Private Events
Current
Proposed
Current Weekend
Proposed
Cleaning
Weekday
Weekday
Rates
Weekend
Deposit
Room
Rates
Rates
Rates
Grand View
$150/hr
Same
$300/hr*
Ballroom
Minimum 5 hour
$2400 for a
$500
rental during
6hour rental
weekend hours
$200 for
$150/hr for each
each
additional hour after
additional
the first 5 hours
hour
($1650 for a 6 hour
rental
2/3 Grand View
$100/hr
Same
$200/hr*
Ballroom
Minimum 5 hour
$1800 fora
$350
rental during
6 hour rental
weekend hours
$150 for
$100/hr for each
each
additional hour after
additional
the first 5 hours
hour
($1100 for a 6 hour
rental
1/3 Grand View
$50/hr
Ballroom
jSame
$100
1/5 Grand View
$30/hr
Ballroom
$100
$100/hr Same
Pine Room
$50/hr
Same
(Senior)
$100
Sycamore
$50/hr
Same
$100/hr Same
Room with Patio
$100
Oak Room
$50/hr
Same
$100/hr Same
$100
Willow room
$50/hr
Same
$100/hr Same
(Computer)
$100
M ple Room $27/hr
Same
$55/hr Same
$100
A` A nn
Catering Kitchen $50/event Same nia Janie .v I VV
Recommended Fee Changes
Group E:
Non Residents and All Businesses
Proposed
Current Weekend
Proposed
Cleaning
Weekday
Rates
Weekend
Deposit
Room
ERates
Rates
Rates
Grand View
$200/hr
Same
$400/hr`
Ballroom
Minimum 5 hour
$3200 for a-
$500
rental during
6 hour rental
weekend hours
$300 for
$200/hr for each
each
additional hour after
additional
the first 5 hours
hour
($2200 for a 6 hour
rental
2/3 Grand View
$135/hr
Same
$270/hr*
Ballroom
Minimum 5 hour
$2450 fora
$350
rental during
6 hour rental
weekend hours
$2OO for
$135/hr for each
each
additional hour after
additional
the first 5 hours
hour
($1485 for a 6 hour
rental)
—1/3 Grand View
$55/hr
Same
Ballroom
$100
1/5 Grand View
$35/hr
Same
Ballroom
$100
Pine Room
$55/hr
Same
$110/hr Same
(Senior)
I
$100
Sycamore
$55/hr
Same
$110/hr
Same
$100
Room with Patio
Oak Room
$55/hr
Same
$110/hr
Same
$100
Willow room
$55/hr
Same
$110/hr
Same
(Computer)
$100
Maple Room
$30/hr
Same
$60/hr
Same
$100
Catering Kitchen $50/event Same nia Jarnc Q Ivu
XI. — Equipment Rental Fee Schedule: Groups C, D and E
Rental Fee
E ui ment
$25 each
Portable Bar (2)
Ke board
$50
Karaoke Machine
$20
Compsc Player (Portable)
act Di
$20
TV/VCR/DVD
$20
Coffee Pot (55 cu)
$20
Coffee Pot (100 cup)
$40
$20
AV Projector
$20
Overhead Projector
$20
Microphone (cordless)
Dance Floor — 500 sq. ft. thru 1000 sq. ft.
$200
Dance Floor — less than 500 sq. ft.
$100
$10
Table Si s: 1-10
$20
Table Signs: 1-20
$30
Table Signs: 1-30
$40
Table Signs: 1-40
charge
Projection Screen
No char e
No
Easel
No charge
Flags
Podium with microphone
No charge
• Tables and chairs arc included in the room rental fee.
• Linens, cutlery and decorations are not included with the room
rental fee.
Replacement fee will be assessed if equipment is damaged or destroyed.
•
Package Fee Options:
Reception/Party Package Option A: $225 — Includes Dance floor up to 1,000 sq. ft, and any other equipment offered by
the city for rent.
Reception/Party Package Option B: $125 — Includes Dance floor less than 500 sq. ft. and any other equipment offered
by the city for rent.
Business Meeting Package: $50 — Includes all equipment offered by the city for rent (except dance floors).
Outdoor Usage Fee: $100 --Used in conjunction with Grand View Ballroom rental, specific outdoor area will be
designated to renter/party. (Also requires an additional $200 cleaning deposit with use).
22
XII. -- Tenant/User Insurance Coverage
Information and Fees
♦ 1 his section is provided to those who do not have their own insurance that meets the requirements of the
Diamond Bar Center Facility Use Policies.
♦ If the applicant is unable to provide adequate insurance, the City of Diamond Bar, for a fee, makes available
the Tenant/User insurance coverage described in the following five pages.
How to use this section:
1. Locate the type of activity you plan to conduct on Hazard Schedules I, II, or III.
2. Determine the number of people you expect at your activity. For multiple day activities, estimate the total
attendance for all the days the activity will take place. Multiple day events are limited to five consecutive
days, unless additional days are approved by the insurance provider.
3. The estimated premium amount corresponds with the Hazard Class I, II or III for your total estimated
attendance (page 27).
4. If alcoholic beverages are to be served, add $65.65 for each day of the event to the premium amount from
page. 27. Alcoholic beverages are allowed only at Hazard Class I events, unless approved by the insurance
provider.
5. See sample calculations of premium on the bottom of page 27.
6. Rates are subject to change without notice.
7. For assistance with or questions about Tenant/User insurance coverage, please contact the Diamond Bar
Center Staff at 909.839.7070.
23
AGENDA NO. 2.1
No Documentation Available
Agenda No.
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR RDA 3.1
REGULAR ANNUAL MEETING OF THE BOARD OF DIRECTORS
APRIL 18, 2006
1. CALL TO ORDER: Chairman Chang called the Redevelopment Agency
meeting to order at 7:07 p.m. in the SCAQMD/Government Center Auditorium,
21865 Copley Dr., D.B.
ROLL CALL: Agency Members Herrera, Tanaka, Zirbes, VC/Tye
and Chair/Chang
Also Present Were: Linda Lowry, Executive Director; Mike Jenkins,
Agency Attorney; David Doyle, Assistant City Manager, David Liu, Public Works
Director; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director and Tommye Cribbins, Agency Clerk.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR:
AM/Herrera moved, AM/Zirbes seconded to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS: Herrera, Tanaka, Zirbes, VC/Tye,
Chair/Chang
NOES: AGENCY MEMBERS: None
ABSENT: AGENCY MEMBERS: None
3.1 APPROVED MINUTES — Regular Meeting of December 6, 2005,
3.2 APPROVED TREASURER'S STATEMENT FOR APRIL 1, 2005
THROUGH MARCH 31, 2006.
4. AGENCY MEMBER CONSIDERATION: None
5. AGENCY MEMBER COMMENTS: None Offered.
ADJOURNMENT: With no further business to conduct, Chair/Chang adjourned
the Redevelopment Agency meeting to the Diamond Bar Public Financing Authority
Meeting at 7:08 p.m.
TOMMYE CRIBBINS, Agency Clerk
ATTEST:
WEN CHANG, Chairman
Agenda # RDA 3.2
Meeting Date: December S, 2006
DIAMOND BAR REDEVELOPMENT AGENCY REPORT
TO: Chairman and Members of the Board
VIA: James DeStefano, Executiveire
TITLE: Treasurer's Statement —April 1, 200 through October 31, 2006
RECOMMENDATION:
Approve the April 1, 2006 through October 31, 2006, Treasurer's Statement for the
Redevelopment Agency.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per Agency policy, the Finance Department presents the Treasurer's Statement for the
Redevelopment Agency Board's review and approval. Due to the change in
Redevelopment Agency meeting schedule the following Treasurer's report covers the
period of April 1, 2006 through October 31, 2006.
PREPARED BY:
Linda Magnuson, Finance Director
REVIEWED BY:
Finance Di ctor
Attachments:
Assistant City Manager
Treasurer's Statement — April 1, 2006 through October 31, 2006
DIAMOND BAR REDEVELOPMENT AGENCY
TREASURER'S CASH STATEMENT
October 31, 2006
4/1/0& _ TRANSFERS 10131106
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
REDEVELOPMENT AGENCY CIP FE $0.00 $0.00 $0.00
LOW & MOD INCOME HOUSING FD -
REDEVELOPIMENT DEBT SVC FD
TOTALS $0.00 $0.00 $0.00 $0.00 $0.00
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT $0.00
TOTAL DEMAND DEPOSITS $0.00
TOTAL CASH
James DeStefa o, Treasurer
$0.00
AGENDA NO. RDA 4.1 and 4.2
NO DOCUMENTATION AVAILABLE
Agenda No. PFA 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY
ANNUAL MEETING
APRIL 18, 2006 DRAFT
1. CALL TO ORDER: Chairman Tanaka called the meeting to order
at 7:08 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Dr., D.B.
ROLL CALL: Authority Members Chang, Herrera, Zirbes,
VC/Tye and Chair/Tanaka.
Staff present: Linda Lowry, Executive Director; Michael
,Jenkins, Authority Attorney; David Doyle, Assistant City Manager; David Liu,
Public Works Director; Bob Rose, Community Services Director, Linda
Magnuson, Finance Director and Tommye Cribbins, Authority Clerk.
2. PUBLIC COMMENTS: None Offered
3. CONSENT CALENDAR:
AM/Zirbes moved, VC/Tye seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS: Chang, Herrera, Zirbes, VC/Tye,
Chair/Tanaka
NOES: AGENCY MEMBERS: None
ABSENT: AGENCY MEMBERS: None
3.1 APPROVED MINUTES — Annual Meeting of December 6, 2005,
3.2 APPROVED TREASURER'S STATEMENT - November 1, 2005 through
March 31, 2006.
4. AUTHORITY MEMBER CONSIDERATION: None
5. AUTHORITY MEMBER COMMENTS: None Offered.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further
business to conduct, Chair/Tanaka adjourned the Public Financing Authority meeting at
7:12 p.m. back to the Regular City Council meeting.
TOMMYE CRIBBINS, Authority Clerk
ATTEST:
JACK: TANAK;A, Chairperson
AUTHORITY
ssr•
Agenda # PFA 3.2
Meeting Date: Nov. 05, 2006
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang
TITLE: Public Financing Authority Treas?Cstatement for April 1, 2006 through October 31, 2006
RECOMMENDATION:
Approve the April 1, 2006 through October 31, 2006, Treasurer's Statement.
FINANCIAL IMPACT:
None
BACKGROUND:
Although the Public Financing Authority's funds have been incorporated into the City's monthly
Treasurer's Statement, a separate Treasurer's Statement has been prepared for review and approval.
This statement: shows the cash balances for the various funds, with a breakdown of investment
account balances and the effective yield earned from investments.
It should be noted that all the funds in the Construction Fund with the exception of the interest
earnings have been used for the construction of the Diamond Bar Center. The funds in the Lease
Prepay fund and the Lease Payment Fund are being used to pay the bond principal and interest as
the payments become due.
REVIEVED BY:
4z �I_
Financ6 Nrector Assistant City Manager
Attachments:
Treasurer's Statement —April 1, 2006 through October 31, 2006
Diamond Bar Public Financing Authority
Treasurer's Cash Statement
10/31/06
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $88,738.21
LOCAL AGENCY INVESTMENT FD 0.00
$88,738.21
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
Union Bank (Money Mkt - Effective Yield - October, 2006
5.140%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
—ley
J6046s DeStl no, Treasurer
BEGINNING
ENDING
BAL @ 04101!06
RECEIPTS
DISBURSEMENTS
TRANSFER
BAL @ 10131/06
PFA - Construction Fund
$1,688.52
$422.93
$0.77
($2.110.68)
($0.00)
PFA - Cost of Issuance Fund
0.00
0.00
0.00
0.00
0.00
PFA - Lease Prepay Fund
181,785.79
144,534.08
240,179.45
0.00
86,140.42
PFA - Lease Payment Fund
1,833.53
284,128.92
285,475.34
2,110.68
2,597.79
$185,307.84
$429,085.93
$525,655.56
$0.00
$88,738.21
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $88,738.21
LOCAL AGENCY INVESTMENT FD 0.00
$88,738.21
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
Union Bank (Money Mkt - Effective Yield - October, 2006
5.140%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
—ley
J6046s DeStl no, Treasurer
AGENDA NO. PFA 4.1 and 4.2
NO DOCUMENTATION AVAILABLE
TO:
FROM:
ADDRESS:
ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK
DATE
AGENDA #/ UBJEC :
rr'C' "
P ONE:
I expect to address the Council on the subject agenda item
name and address as written above.
Please have the Council Minutes reflect my