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51
10(2005)
STUDY SESSION
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
September 20, 2005
5:00 p.m., Room CC -8
Next Resolution No. 2005 -
Next Ordinance No.
Neighborhood Traffic Management Program
Sycamore Canyon Park ADA Retro -Fit
Council Code of Ethics
Public Comments
CLOSED SESSION: 6:15 p.m., Room CC -8
Public Comments on Closed Session Agenda
CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION
Receipt of Claims under Government Code Section 54956.9 (b):
(1)
Ayad
(2)
Finkbeiner
(3)
Murray
(4)
Saglime
(5)
Lopez
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Ab Kastle
Diamond Canyon Christian Church
ROLL CALL: Council Members Herrera, Tanaka, Zirbes,
Mayor Pro Tem O'Connor, Mayor Chang
APPROVAL OF AGENDA: Mayor
SEPTEMBER 20, 2005 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of City Tiles to: Outgoing Planning Commissioner Steven
Tye;
Outgoing Traffic and Transportation Commissioner Roland Morris; and,
Outgoing Parks and Recreation Commissioner Marty Torres.
1.2 Proclaiming September, 2005 as "Hispanic Heritage Month".
1.3 Presentation of Certificate of Recognition to George Fullerton, Associate
Principal of Diamond Ranch High School for winning two first Places at the
U.S.A. World Martial Arts Championships in Las Vegas, NV. Video
Presentation.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary).
There is a five-minute maximum time limit when addressina the Citv Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS AND RECREATION COMMISSION MEETING — September 22,
2005 — 7:00 p.m., AQMD/Government Center Hearing Board Room,
21865 Copley Dr.
5.2 PLANNING COMMISSION MEETING — September 27, 2005 — 7:00 p.m.,
Auditorium, AQMD/Government Center, 21865 Copley Dr.
5.3 DIAMOND BAR DAY AT THE L.A. COUNTY FAIR — September 29, 2005
— Pomona Fairgrounds.
5.4 PUBLIC SAFETY COMMITTEE MEETING — October 3, 2005 — 7:00 p.m.,
Diamond Bar/Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut
5.5 CITY COUNCIL MEETING — October 4, 2005 — 6:30 p.m., Auditorium,
SEPTEMBER 20, 2005 PAGE 3
AQMD/Government Center, 21865 Copley Dr.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
6.1.1 Study Session Minutes of September 6, 2005 - Approve as
submitted.
6.1.2 Regular Meeting of September 6, 2005 — Approve as submitted.
6.2 Planning Commission Minutes — Regular Meeting of August 23, 2005 -
Receive and File.
6.3 Traffic and Transportation Commission Minutes:
6.3.1 Regular Meeting of June 9, 2005 — Receive and File.
6.3.2 Special Meeting of August 4, 2005 - Receive and File.
6.3.3 Regular Meeting of August 11, 2005 — Receive and File.
6.4 Ratification of Check Register - Dated September 2, 2005 through
September 153, 2005 totaling $1,331,796.07.
6.5 Authorization to Exceed City Manager's Purchasing Authority of
$25,000 to Extend Vendor Services for Senior and Adult Excursions
Provided by Inland Empire Stages Limited, in an Amount Not -to -
Exceed $48,000 for the 2005/06 FY.
Recommended Action: Approve.
Requested by: Community Services Division
6.6 Approve Contract with Fairbank, Maslin, Maullin and Associates for a
Cost Not -To -Exceed $26,800 to Conduct a Survey Determining
Community Support to Pay for a New Library and Appropriate the
Funds from General Fund Reserves for Said Contract.
Recommended Action: Approve.
Requested by: City Manager
6.7 (a) Approve Plans and Specifications and Award Construction
Contract in the Amount of $388,000 to Sully -Miller Contracting
Company; and Authorize a Contingency Amount of $38,800 for
SEPTEMBER 20, 2005 PAGE 4
Contract Change Orders to be Approved by the City Manager, for a Total
Authorization of $426,800 for Construction of North Walnut
Drive Street Rehabilitation Project.
Recommended Action: Approve and award.
(b) Approve Contract Amendment No. 2 with GFB-Friedrich &
Associates, Inc. for Construction Management/Inspection
Services in an Amount Not to Exceed $23,200.
Recommended Action: Approve.
Requested by: Public Works Division
6.8 Adopt Resolution No. 2005 -XX: Approving the Application for Grant
Funds from the California River Parkways Grant Program, Prop. 50
State Grant Funds for the Sycamore Canyon Park Trails Project.
Recommended Action: Adopt.
Requested by: Community Services Division
6.9 Adopt Resolution No. 2005 -XX: Approving the Application for Grant
Funds from the Recreational Trails Program for the Sycamore
Canyon Park Trails Project.
Recommended Action: Adopt.
Requested by: Community Services Division
6.10 Award of Contract to Purkiss Rose -RSI for Paul C. Grow Park
Americans with Disability Act (ADA) Design in the Amount of
$34,055, Plus a Contingency Amount of $945 for a Total Authorization
of $35,000
Recommended Action: Award.
Requested by: Community Services Division
6.11 Adopt Resolution No. 2005 -XX: Authorizing Continued Payment of
Salary and Benefits for Certain Employees that Volunteer with the
Red Cross to Assist with Hurricane Katrina Relief Efforts.
Recommended Action: Adopt.
Requested by: City Manager
SEPTEMBER 20, 2005 PAGE 5
6.12 Award of Contract to Group Delta Consultants in the Amount Not to
Exceed $69,910 for Civil Engineering and Geotechnical Services for
Three Projects: 1) Design of Repairs for Storm Damaged Slopes at
the Diamond Bar Center; 2) Design of Repairs for Storm Damaged
Slopes at Gold Rush East of Diamond Bar Blvd; 3) Design of Trail
Access Points at Steep Canyon/Clear Creek Canyon and Diamond Bar
Center/ Summitridge Mini Park; and Appropriate $69,910 from
General Fund Reserves to Fund this Project.
Recommended Action: Award and Appropriate Funds.
Requested by: Community Services Division
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
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S.M.A.R.T.S PROGRAM
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CITY OF DIAMOND BAR
Neighborhood Traffic Management Program r,
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SMARTS: Solutions for Managing And Reducing Traffic on our Streets
Table of Contents
1. What is The Neighborhood traffic Management Program (NTMP)?
1.1 Goal of the NTMP
1.2 Objectives of the NTMP
1.3 INTRODUCTION
1.4 The Neighborhood Traffic Management Planning Process
1.4.1 Getting Started
1.4.2 Evaluation
1.4.3 Approval 6
1.4.4 Implementation 8
2. The Toolbox 10
2.1 Toolbox Quick Reference Guide 10
2.2 The Tools in Detail 16
Appendix A - Developing and Conducting an Effective Community Outreach Program 40
Appendix B — Neighborhood Traffic Management Action Request Form 42
Appendix C NTMP Qualifying Criteria 43
1. What is The Neighborhood traffic Management Program (NTMP)?
The NTMP is a relatively new approach to managing traffic in Diamond Bar's residential neighborhoods.
This proactive and preventive program is intended to preserve the quality of life in Diamond Bar
neighborhoods. The program's goal is to improve the livability of neighborhoods by empowering residents.
Through the program, residents are provided with the educational and engineering tools necessary to
implement strategic measures to modify driver behavior to help make local streets safer.
As this manual shows, together with engineering staff, residents will develop an action plan to help manage
traffic in their neighborhoods. The NTMP seeks creative, comprehensive and lasting solutions to traffic
concerns by considering the neighborhood as a whole and involving residents in the decision making
process. Depending on the issues and level of community involvement, it can take from six months to two
years to develop and carry out an action plan. Afterward, residents are provided with recommendations for
continued community-based efforts to ensure success.
1.1 Goal of the NTMP
It is the goal of the City of Diamond Bar Neighborhood Traffic Management Program to improve the quality
of life on residential streets within each neighborhood across the City.
The Guiding Principals of Diamond Bar's NTMP Include:
Education — Guided by Public Works staff, you and your neighbors will receive the information and
tools necessary to make informed decisions regarding traffic concerns in your area.
Engineering — Through this partnership, traffic management strategies will be implemented based
on engineering principles ar
Enforcement —
Community -identified
strategies will be
supported by targeted
police enforcement.
Enhancement – All of
the aforementioned
principals will be given
equal thought and
consideration with the
intent of making the
streets in every
neighborhood in Diamond
Bar more livable.
1.2 Objectives of the NTMP
The Objective of Diamond Bar's NTMP is:
1. To have a defined program for addressing neighborhood traffic management issues.
2. To improve driver behavior through education, enforcement, enhancement and
engineering.
3. To work directly with the residents in the drafting of solutions to their neighborhood
traffic management needs.
4. To reduce traffic speeds and traffic volumes on residential streets.
5. To enhance the quality of life for each person and the environment they live in.
This manual can be used by a wide audience. Although intended primarily for transportation
professionals, it is also intended that the manual be accessible to and used by elected officials
and members of the community with an interest in, and an involvement with, traffic calming.
1.3 INTRODUCTION
As the Southern California region continues to grow, residents have come to realize the streets they live
along are under attack by traffic. Why is this? In some cases the problem is caused by regional traffic
on the City's arterial roadways or nearby freeways. As traffic on these facilities increases, motorists
look for ways to save time. To do this they may look for alternate routes through residential
neighborhoods creating a cut -though traffic problem which can result in high travel speeds, excess
travel volume and a decrease in safety on local residential streets. The natural strategy would be to fix
the problem on these regional facilities. However, it may not always be practical or possible to do this.
Some roadways cannot be improved because of the limitation of available right-of-way. Or perhaps the
funds required to upgrade or enhance a specific facility are not available in the short-term if at all. In
these cases the City must consider finding solutions elsewhere, the residential streets themselves.
A recent trend in the Southern California area by a number of municipalities has been to turn to
developing and implementing neighborhood traffic management programs. These programs are
designed by their nature to enhance the quality of life for residents in their respective neighborhoods.
This might include reducing the speeds of motorists on a particular street, or reducing the volume of
traffic on another, or finding ways for those residents living near schools to cope with the rush of
morning and afternoon pickup and drop off traffic. The perception of "the problem" will vary from person
to person, street to street and neighborhood to neighborhood.
There is of course, no simple answer to the problem. The solution which requires altering motorist and
residents driving and travel behavior may involve a single street or the entire neighborhood. It requires
careful planning, a willingness to change habits and the way we live and consensus building. Some
traffic management measures are costly to implement not only in their construction costs, but in the
manner in which they can change people's lives. They may be considered an unattractive addition to
the neighborhood, or change peoples mobility patterns and travel times. It becomes a tradeoff between
efficiency and effectiveness. The objective therefore, is to determine the best combination of measures
that result in a net improvement, both real and perceived, in the quality of life at the most reasonable
cost.
This handbook has been designed to assist Diamond Bar's transportation professionals, elected
officials and the community at large to effectively address and implement neighborhood traffic
management problems. The handbook includes a step by step process to follow, a process checklist,
an overview of the types of neighborhood traffic management tools to consider for different types of
problems, and a summary of the tools themselves.
1.4 The Neighborhood Traffic Management Planning Process
The Diamond Bar Neighborhood Traffic Management Planning Process is illustrated in Figure 1.
The Figure shows the four basic stages spread out over a six to twelve month period.
1. Assess Need
Public Awareness
Document Problems
Speed
Volume
Pedestrian Safety
Stakeholders Group
Figure 1
Traffic Calming Program
Overview Of Process
2. Planning & Engineering
Tools to be Used
Petition Process
Eligible Roadways
Priority Setting
3. Approval Process
Prepare Final Plans
Responsible Agency
Approval
Construction Schedule
SUCCESSFUL PROGRAM
4. Implement the Plan
Funding
Construction (Temporary
or Permanent)
Evaluation
Conclusion
1.4.1 Getting Started
The first step in the process entails assessing the need. In this step staff will work with the residents within
each district and unique neighborhood to develop public awareness of the problem, document the issues
and meet with the stakeholders. This will include the following:
• The City receives a request to mitigate a traffic concern.
• A brochure will be sent out to the affected residents which outline the NTMP process. Figure 2
illustrates the NTMP district boundaries.
• A meeting for the residents along the affected street will be held to discuss their concerns and gather
first-hand information.
• Staff will develop a proposed action plan after data on the affected street(s) is collected and field
observations have been performed.
• Data will be collected to assist in the analysis of the problem. Depending on the problem, this may
include traffic volumes, vehicular speeds, or simple visual observation by staff.
• The residents will then be invited to a second meeting to discuss the proposed action plan.
1.4.2 Evaluation
The second step is the evaluation phase where staff will perform a variety of planning and engineering
analyses to solve the problem at hand. This step will include the following:
• At the second meeting, the results of the data collection and field observation process will be
presented.
• Staff will also present a preliminary list of tools and strategies for residents to consider. The tools will
be carefully selected to address their specific problems.
• The most cost effective tools will be identified.
• If necessary, other affected agencies will be contacted for review and approval of the plan. This
might include the fire department or the sheriff.
• A conceptual plan will be prepared for residents to consider. The conceptual plan will identify the
tools being considered and potential areas for implementation.
• Residents attending the meeting will be informed of the requirement of a 67% majority consensus of
the residents living along the affected street.
• A survey packet will then be mailed to the residents of the affected street in order to obtain a 67%
majority consensus.
1.4.3 Approval
The third step is the approval process. In this step
• If a mailing from the City to the affected residents does not accumulate a majority consensus, then
the original resident(s) requesting the improvements will be required to obtain the consensus through
a petition process *.
• The proposed action plan will be submitted to the Traffic and Transportation Commission for review
and forwarded to City Council for approval.
• Improvements will only be installed with a majority consensus from the residents.
Figure 2 District Boundaries
• When consensus has been reached, staff will proceed with the preparation of engineering plans.
These plans will identify the location of each tool that is being implanted.
• Residents will be notified of the anticipated construction and implementation schedule.
* If the original resident(s) requesting the improvements is unable to obtain a 67% majority consensus
through the petition process, the resident(s) may appeal his request to the Traffic and Transportation
Commission and ultimately the City Council.
1.4.4 Implementation
The final phase of an effective process is the actual implementation of a program. Throughout the
process, neighborhoods should be aware of funding challenges and disruptions from construction. To
the extent possible, construction mitigation measures should be a component of the implementation
plan — as well as community outreach during construction. This step also includes a post
implementation evaluation of the program.
Steps will include:
• After being in place for about 6 months, Public Works staff will conduct "after" study to
evaluate effectiveness of Phase 1 actions. Results will be distributed to neighborhood action
committee to determine whether follow-up action is desired (temporary installations made
permanent or additional measures implemented).
• If requested, staff will schedule and notify neighborhood of meeting to discuss possible
further actions. Based on actions requested at the meeting, appropriate petition forms will
be submitted by neighborhood. Public Works staff will coordinate interagency review
including the Los Angeles County Sheriff and Los Angles County Fire Department.
• Approved actions will be scheduled for installation pending necessary funding
• Public Works staff will conduct "after" study to assess effectiveness of the NTMP. This may
include collecting traffic volume or speed data or making visual observations of the
improvements.
• If, after 6 months, residents elect to have permanently installed devices removed, Public
Works will consider removal of any or all devices upon receipt of petition representing 67%
of the NTMP neighborhood.
Table 1 includes the NTMP process checklist that includes key elements, critical dates and space for
comments and notes. The checklist will help keep track of each step of the process, ensuring that each
major task is completed as required and scheduled.
Table 1 — Diamond Bar NTMP Process Checklist
NTMP Process Checklist
Process Element
Critical Dates
Staff Comments
Citizen Complaint or Concern Identified
F
i
Petition Distributed to Neighborhood
e
I
Petition Received from Residents
d
Petition Verified
R
e
Neighborhood Meeting #1
V
i
e
W
Field Review
E
V
Data Collection
a
I
Preliminary Analysis
u
Design
a
t
i
Neighborhood Meeting #2
o
Prepare Final Plan
n
City Council Review
A
p
Other City internal Review
P
R
Other Agency Review
O
V
A
L
I
Conduct Temporary Construction
M
Post Construction Evaluation
P
L
Follow-up
E
M
E
N
T
2. The Toolbox
2.1 Toolbox Quick Reference Guide
This section of the Diamond Bar NTMP Handbook provides information to assist staff and elected officials
with screening and selecting appropriate traffic management measures to address specific problems and
conditions.
Table 2 summarizes all practical toolbox measures available to the City of Diamond Bar. Each measure is
ranked based on its effectiveness in speed reduction, volume reduction, and pedestrian safety and vehicle
collision reduction. Each tool ranking is numbered and colored by category. For example Red = High =1,
whereas Blue = Low = 5. Those tools colored with grayscale have not been evaluated or found to be
effective for that particular measure.
Staff should also be aware of the level of restrictiveness of each measure when developing the program.
Table 2 ranks all toolbox measures from a low level of restriction to a high level of restriction.
Table 2 — Assessment of Available Toolbox Measures
Effectivess of Traffic Calming Tools
Based on Published Sources.
Toolbox Item
Level of
Restrictiveness
Speed
Reduction
Effectiveness
Ranking
Volume
Reduction
Effectiveness
Ranking
Pedestrian
Safety
Effectiveness
Ranking
Vehicle
Collision
Reduction
Ranking
Stop Signs
Low
N/A
N/A
Enforcement Visible & Active Police Presence
Low
N/A
N/A
One -Way Streets and Signs
Low
N/A
Turn Restriction Signs
Low
N/A
N/A
Turn Prohibition Signs
Low
N/A
Radar Trailer
Low
3
N/A
N/A
Speed Alert with Warning
Low
3
N/A
N/A
Neighborhood Traffic Safety Campaign Education
Low
N/A
Raised Crosswalk Y h x lane width
Some
3
3
N/A
Speed Cushions
Some
3
N/A
N/A
Speed Hums 2-5/8" x 12'
Some
3
N/A
S eedTables
Some
3
N/A
Raised Intersections
Some
N/A
N/A
Textured Pavement
Some
3
3
N/A
N/A
Center Island Narrowing
Some
N/A
Chicanes
Moderate
N/A
Chokers/Slow Points
Moderate
N/A
One -Way Entry/Exit Chokers, Half Closures, Semi Diverters
Moderate
N/A
Bulb -outs
Moderate
3
3
3
Median Barriers
Moderate
N/A
Curb Extensions (Entry, Exit, Mid -Block
Moderate
N/A
N/A
Full Closures, Cul-de Sacs
Hi h
N/A
Full/Diagonal Diverters
High
t*3
N/A
Forced Turn Islands, Barriers, Channelization
High
N/A
Traffic Circles
High
Legend
Ranking Color Codes and Numbers
High Effectiveness
Moderate Effectiveness
Average Effectiveness
Minimal Effectiveness
Low to Zero Effectiveness
No Data Available
3
N/A
In order to simplify the NTMP development process, the measures identified in Table 2 have been
individually summarized in their own respective tables. Staff should use the four summary tables to
determine which tools to apply. The summary tables appear as follows:
Table 3 — Tools to Address Speeding
Table 4 — Tools to Address Traffic Volume
Table 5 — Tools to Address Pedestrian Safety
Table 6 — Tools to Address Reducing Vehicle Collisions
Table 3 - Tools to Address Speeding
Tools to Address TRAFFIC SPEED
Based on Published Sources.
Toolbox Item
Level of Restrictiveness
Speed Reduction
Effectiveness
Ranking
Enforcement (Visible & Active Police Presence)
Radar Trailer
Speed Alert with Warning
Neighborhood Traffic Safety Campaign (Education)
Raised Crosswalk (3" h x lane width)
Speed Cushions
Speed Humps (2-5/8" x 12')
22' Tables
Raised Intersections
Textured Pavement
Center Island Narrowing
Chicanes
Chokers/Slow Points
One -Way Entry/Exit Chokers, Half Closures, Semi
Diverters
Traffic Circles
Bulb -outs
Full Closures, Cul-de Sacs
Full/Diagonal Diverters
Forced Turn Islands, Barriers, Channelization
Low
2
Low
3
Low
3
Low
Some
Some
Some
Some
Some
Some
3
Some
4
Moderate
Moderate
Moderate
Moderate
Moderate
3
High
1
High
2
High
2
Legend
Ranking Color Codes and Numbers
High Effectiveness
Moderate Effectiveness 2
Average Effectiveness 3
Minimal Effectiveness 4
Low to Zero Effectiveness
No Data Available N/A
Table 4
Tools to Address TRAFFIC VOLUMES
Based on Published Sources.
Toolbox Item
Level of Restrictiveness
Volume Reduction
Effectiveness Ranking
One -Way Streets and Signs
Turn Restriction Signs
Turn Prohibition Signs
Raised Crosswalk (3" h x lane width)
Speed Cushions
Speed Humps (2-5/8" x 12')
22' Tables
Raised Intersections
Textured Pavement
Center Island Narrowing
Chicanes
Chokers/Slow Points
One -Way Entry/Exit Chokers, Half Closures, Semi Diverters
Bulb -outs
Median Barriers
Curb Extensions (Entry, Exit, Mid -Block)
Full Closures, Cul-de Sacs
Full/Diagonal Diverters
Forced Turn Islands, Barriers, Channelization
Traffic Circles
Low
Low
Low
Some
3
Some
3
Some
3
Some
3
Some
Some
3
Some
Moderate
Moderate
Moderate
Moderate
3
Moderate
Moderate
High
High
High
High
3
Legend
Ranking Color Codes and Numbers
High Effectiveness
Moderate Effectiveness 2
Average Effectiveness 3
Minimal Effectiveness 4
Low to Zero Effectiveness
No Data Available N/A
Table 5
Tools to Address PEDESTRIAN SAFETY
Based on Published Sources.
Toolbox Item
Level of Restrictiveness
Pedestrian Safety
Effectiveness Ranking
Enforcement (Visible & Active Police Presence)
Radar Trailer
Speed Alert with Warning
Neighborhood Traffic Safety Campaign (Education)
Raised Crosswalk (3" h x lane width)
Speed Cushions
Speed Humps (2-5/8" x 12')
22' Tables
Raised Intersections
Textured Pavement
Center Island Narrowing
Stop Signs
Turn Restriction Signs
Chicanes
Chokers/Slow Points
One -Way Entry/Exit Chokers, Half Closures, Semi Diverters
Bulb -outs
Median Barriers
Curb Extensions (Entry, Exit, Mid -Block)
Turn Prohibition Signs
Full Closures, Cul-de Sacs
Full/Diagonal Diverters
Forced Turn Islands, Barriers, Channelization
Traffic Circles
Low
N/A
Low
N/A
Low
N/A
Low
4
Some
3
Some
N/A
Some
N/A
Some
N/A
Some
N/A
Some
N/A
Some
N/A
Moderate
N/A
Moderate
N/A
Moderate
N/A
Moderate
Moderate
N/A
Moderate
3
Moderate
N/A
Moderate
N/A
High
N/A
High
N/A
High
N/A
High
N/A
High
Legend
Ranking Color Codes and Numbers
High Effectiveness
Moderate Effectiveness 2
Average Effectiveness 3
Minimal Effectiveness
Low to Zero Effectiveness
No Data Available N/A04
Table 6
Tools to Address REDUCING VEHICLE COLLISIONS
Based on Published Sources.
Toolbox Item
Level of Restrictiveness
Vehicle Collision
Reduction Ranking
Enforcement (Visible & Active Police Presence)
One -Way Streets and Signs
Radar Trailer
Speed Alert with Warning
Neighborhood Traffic Safety Campaign (Education)
Raised Crosswalk (Y h x lane width)
Speed Cushions
Speed Humps (2-5/8" x 12')
22' Tables
Raised Intersections
Center Island Narrowing
Stop Signs
Turn Restriction Signs
Chicanes
Chokers/Slow Points
One -Way Entry/Exit Chokers, Half Closures, Semi Diverters
Bulb -outs
Median Barriers
Curb Extensions (Entry, Exit, Mid -Block)
Turn Prohibition Signs
Full Closures, Cul-de Sacs
Full/Diagonal Diverters
Forced Turn Islands, Barriers, Channelization
Traffic Circles
Low
N/A
Low
Low
N/A
Low
N/A
Low
N/A
Some
N/A
Some
N/A
Some
Some
Some
N/A
Some
Moderate
N/A
Moderate
N/A
Moderate
Moderate
N/A
Moderate
Moderate
Moderate
Moderate
N/A
High
High
High
High
High
Legend
Ranking Color Codes and Numbers
High Effectiveness
Moderate Effectiveness 2
Average Effectiveness 3
Minimal Effectiveness 4
Low to Zero Effectiveness
No Data Available N/A
2.2 The Tools in Detail
The following pages describe some of the most common tools available for traffic calming applications.
Example photos of temporary (where applicable) and permanent versions of the tool are shown, along with
diagrams and general pros and cons of the tool in question. The descriptions are not intended to be
definitive since different agencies throughout the country use various standards for the same tool. However,
they can be used as a guideline as to which measures might be applicable in a given situation.
These are one of the
most widely used
traffic calming
devices
Bulbouts
Temporary
Description
R
This tool affects:
Cut-jU2wh traff
Cost: $2,000+
Restrictiveness = Low
Effectiveness = Moderate
Permanent
These tools are sometimes called neck -downs, knuckles, intersection narrowing, corner bulges or safe crosses.
They are extensions to the curb in the vicinity of intersections which result in a reduction in the width of the
roadway at that point. This results in reduced traffic speeds and a greater "awareness" of the intersection and
pedestrians. The narrower curb to curb distance is considered beneficial to pedestrians. Turning traffic speeds
are often reduced by the extensions, which increases safety for pedestrians. The bulbouts themselves can be
landscaped to enhance the overall appearance of a neighborhood street. Temporary versions can be installed
initially to gauge their effectiveness. These are usually defined by portable concrete delineators.
n
Pros
1. Creates more pedestrian safe
intersection
2. Pedestrian crossing distances are
reduced
3. Vehicle turning speeds are reduced
4. Common calming tool.
Ge
era
Co
me
is
Cons
1. Can be expensive if they are landscaped.
2. May affect large vehicle turning.
3. Maintenance is needed if landscaped.
4. May interfere with drainage.
Will this tool reduce speeds? Possible Will they divert traffic elsewhere? Possible
Will there be a safety improvement? Yes Affects on trucks? Tight radii
What Streets can we use them on? Local/Collector Do they need enforcement? No
Can we use them on a Bus Route? Yes Can they be landscaped? Yes
Can we use with Curbs and Gutters Yes
Are they popular? Yes
Is it a Spot or Area -wide tool Spot Are they expensive? Moderate
Can be used Center Island Narrowing This tool affects:
with or without
crosswalk
Temporary
Description
Cut-Throu�traffic
Cost: Varies - 8-15K
Restrictiveness = Low
Effectiveness = High
Permanent
Median islands are used to narrow roadways. This results in reduced traffic speeds at the narrowed
segments and can discourage cut -through traffic. The medians can be landscaped and can also be
integrated with crosswalks for additional pedestrian protection. Care should be taken to avoid impeding
residential driveways. They can also be used to restrict turns in and out of side streets. They can be
tested initially with temporary versions to gauge neighborhood response. On narrower streets parking
may need to be restricted adjacent to the medians. Cyclists can be placed nearer to faster moving car
traffic. They can effectively be used on curved roadways to reduce speeds. Shorter islands are more
effective at reducing speeds.
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Pros
1. Usually reduce traffic speeds.
2. Can be landscaped.
3. May improve pedestrian safety.
4. Can be combined with crosswalks.
5. Can be used to restrict turns.
6. Can be an excellent "Gateway" feature
Ge
era
Co
me
Cons
1. May adversely affect cyclists.
2. Expensive to introduce.
3. Can be expensive to maintain if
landscaped.
4. May result in reduced parking.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible
Affects on trucks?
No
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
Yes
Can we use them on a Bus Route?
Yes
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Moderate
Is it a Spot or Area -wide tool Spot
n
I
The curving travel
path results in slower
vehicle speeds
Chicanes
how
Temporary
Description
This tool affects:
Cut -Through traffic
Cost: $6-14K (ITE 98)
Restrictiveness = Moderate
Effectiveness = High
Permanent with Median
Chicanes are also called deviations, serpentines, reversing curves, twists, and staggerings. They are curb
extensions or islands that alternate from one side of the street to the other, forming S-shaped curves. They
are used in mid -block locations on residential streets where speeding or cut-thru traffic is an issue. Ideally the
traffic volumes in each direction will be of a similar level. They may include three or more alternating curb
extensions. "European manuals recommend shifts in alignment of at least one lane width, deflection angles
of at least 45 degrees, and center islands to prevent drivers from taking a straight "racing line" through the
feature." (Source www.ite.org)
Pros
1. Reduces traffic speeds and volumes.
2. No enforcement needed.
3. They can be landscaped.
4. They can help define entries to
neighborhoods.
Will this tool reduce speeds? Yes
Will there be a safety improvement? Yes
Ge
era
Co
mments
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Possible
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Both
Cons
1. Need to be designed to avoid centerline
encroachment.
2. Parking may be affected.
3. Cyclists may be affected.
4. Emergency response time may be
slowed.
5. Potential head-on collisions.
Will they divert traffic elsewhere? Possible
Affects on trucks? Unknown
Do they need enforcement? No
Can they be landscaped? Yes
Are they popular?
Are they expensive?
Unknown
Moderate
n
Localized road
narrowing can deter
high speed and cut -
through traffic.
Chokers — Mid Block
N/A
Temporary
Description
This tool affects:
Cut -Through traffic
Cost: $7-10K (ITE 97)
Restrictiveness = Moderate
Effectiveness = High
Permanent
These are also called Slow Points. These are similar to bulges except two are placed opposite each other in a
mid -block location. The result is a localized narrowing of the street. A pedestrian crossing can also be added
across the narrowed area if desired. Such pedestrian crossings are sometimes referred to as Safe Crosses.
The narrower travel way results in slower speeds and some deterrence of cut -through traffic. On -street
parking spaces will be lost where the chokers are installed.
Pros
1. Reduces traffic speeds and volumes.
2. No enforcement needed.
3. They can be landscaped.
4. They can help define entries to
neighborhoods.
5. Not too expensive.
Will this tool reduce speeds? Yes
Will there be a safety improvement? Yes
Ge
era
Co
mments
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Possible
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Cons
1. Need to be designed to avoid
centerline encroachment.
2. On -Street parking may be affected.
3. Cyclists may be affected.
4. Landscaping must be maintained.
5. May impact drainage patterns.
Will they divert traffic elsewhere? Possible
Affects on trucks? Unknown
Do they need enforcement? No
Can they be landscaped? Yes
Are they popular?
Are they expensive?
Unknown
Low Cost
Enforcement is
always a temporary
measure — it is
effective when police
are present
Temporary
Enforcement
WATCH YOUR
SPEED
10
04
WE DO
Description
?-rF'AKA
This tool affects:
Cut -Through traffic
Cost: Variable
Restrictiveness = Low
Effectiveness = High
N/A
Permanent
Enforcement involves having police on specific streets or intersections clearly monitoring speeds or traffic
activity. They may also be using radar guns and may be actively ticketing speeding drivers. The idea of this
activity is to deter and prevent unacceptable driver activity. This is a medium to high cost tool due to allocation
of police resources to the activity. Once the police have left the location in question, driver behavior often
reverts back to the unacceptable activity quite quickly. The effectiveness is relatively temporary but can be
used to draw attention to a problem prior to or after public meetings about proposed neighborhood traffic
management programs.
it
m
Pros
1. Effective for short-term enforcement of
traffic laws.
2. Can draw attention to problems.
3. Can be used when new tools are
installed.
Ge
era
Co
me
Cons
1. Short-term effectiveness only — when
police are present.
2. Quite expensive to undertake over larger
areas or multiple days.
Will this tool reduce traffic volumes?
Unknown
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Unlikely
Will there be a safety improvement?
Possible
Affects on trucks?
None
Do they need enforcement?
Yes
What Streets can we use them on?
Local/Collector
Can they be landscaped?
N/A
Can we use them on a Bus Route?
Yes
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Moderate
Is it a Spot or Area -wide tool Spot
n
I
Some movements
may be prevented —
others are
encouraged.
N/A
Temporary
Forced Turn Islands
Movements are
prevented
U
Description
This tool affects:
Cut -Through traffic
Pedestrian Safe u—
Cost: $5k -$25k
Restrictiveness = High
Effectiveness = High
Permanent
These are traffic islands or extensions to the curbs which are designed to force traffic to make certain
movements or turns at an intersection. They are sometimes referred to as Channelization Islands, Pork
Chops or Right -Turn Islands. They can have similar effects as Half Closures or Semi-Diverters.
Because they force traffic into specific movements, it is necessary to consider the effect the traffic may then
have on nearby streets and arterials. Traffic problems can be moved from one location to another.
Pedestrians gain an island refuge. Residential access may also be adversely affected because some turns
onto certain streets may be prevented. Therefore coordination with neighborhood residents is essential before
these tools are considered.
Pros
1. Reduces traffic volumes.
2. Can prevent cut -through traffic.
3. No enforcement needed.
4. They can be landscaped.
5. Not too expensive.
Will this tool reduce traffic volumes? Yes
Will this tool reduce speeds? Sometimes
Will there be a safety improvement? Possible
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Check Service
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Ge
era
Co
me
Cons
1. Access routes to properties can be
affected.
2. May increase emergency response
times.
3. Affect on transit must be considered.
4. Bike traffic should be considered
Any emergency vehicle impact?
Yes
Will they divert traffic elsewhere?
Yes
Affects on trucks?
Diversion
Do they need enforcement?
No
Can they be landscaped?
Yes
Are they popular?
Are they expensive?
Yes
Low Cost
Closure of street will
eliminate cut -through
traffic but may shift
problems elsewhere.
N/A
Temporary
Full Closures — Cul -de -Sacs
10
Description
This tool affects:
Cut -Through traffic
Cost: Up to $30K
Restrictiveness = High
Effectiveness = High
Permanent
Full closures or Cul -de -Sacs close one end of a street — usually at an intersection. This is a very restrictive
measure because travel patterns are permanently changed. They are effective at eliminating cut -through
traffic on the street in question but care must be taken in evaluating where the traffic will divert to. The
problems may be transferred to adjacent streets. Thus this measure should not be used in isolation. In
addition, the neighborhood residents must be included in the decision making process for a full -closure
because some residents will find access routes to their properties has changed significantly. Emergency
response times can be adversely affected. Landscaping is possible.
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Pros
1. Considerably reduces traffic volumes.
2. Eliminates cut -through traffic.
3. No enforcement needed.
4. Not too expensive to introduce.
5. Improves safety for pedestrians.
6. They can be landscaped.
Will this tool reduce traffic volumes? Yes
Will this tool reduce speeds? Yes
Will there be a safety improvement? Possible
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Check Service
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Ge
era
Co
me
Cons
1. Access routes to properties will be
affected.
2. May increase emergency response
times.
3. Affect on transit must be considered.
4. Problems can be diverted elsewhere.
Any emergency vehicle impact?
Yes
Will they divert traffic elsewhere?
Yes
Affects on trucks?
Diversion
Do they need enforcement?
No
Can they be landscaped?
Yes
Are they popular?
Are they expensive?
Yes
Low Cost
Very effective tool for
modifying driver
routes but has
impacts on residents
also. Gaps can be
left for pedestrians
and bikes
Full / Diagonal Diverters
Can be implemented with
temporary bollards or barriers
Temporary
Description
This tool affects:
Cut -Through traffic
Cost: Up to $35K
Restrictiveness = High
Effectiveness = High
Permanent
source: http://www.trafficcal m i ng.org/)
Full or Diagonal diverters create a barrier between one corner of an intersection to the diagonally opposite
corner. They effectively prohibit some turns and all through movements at an intersection. They are used to
forcibly modify traffic movements on selected streets. Gaps in the barrier can be introduced to allow
pedestrians or bikes to cross.
These tools, though highly effective, should be used with care because neighborhood residents will also be
significantly affected by the barrier. Access routes to properties may become difficult. Emergency vehicle
access is also significantly affected.
Pros
1. Eliminates certain traffic movements.
2. Eliminates cut -through traffic.
3. No enforcement needed.
4. Improves safety for pedestrians.
5. They can be landscaped.
m
Will this tool reduce traffic volumes? Yes
Will this tool reduce speeds? Yes
Will there be a safety improvement? Yes
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? No
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Ge
era
Co
me
Cons
1. Access routes to properties will be
affected for some residents.
2. Emergency response times will be
affected.
3. Affect on transit must be considered.
4. Problems can be diverted elsewhere.
Any emergency vehicle impact? Yes
Will they divert traffic elsewhere? Yes
Affects on trucks? Yes
Do they need enforcement? No
Can they be landscaped? Yes
Are they popular?
Are they expensive?
No
Moderate
Half closures and
semi diverters
physically prevent
certain movements
for all road users.
N/A
Temporary
Half Closures — Semi
�... •j ..................... `
Description
This tool affects:
Cut-Th"rou�ic
Cost: Up to $35K
Restrictiveness = High
Effectiveness = High
Permanent
Half Closures or semi-diverters are raised extensions from the curb or islands — which usually extend from a
corner of an intersection to block one lane of the street. In this way they effectively present drivers with a
physical barrier to certain movements or turns usually at an intersection. Half Closures will stop all traffic
moves to adjacent streets where a new problem can be created. Half Closures are nevertheless very effective
in reducing traffic volumes at specific locations and for specific movements.
It should be noted that Half Closures will affect all drivers, including local residents. Neighborhoods should be
canvassed to determine if they are willing to accept this inconvenience.
Pros
1. Will reduce certain traffic volumes.
2. Can help eliminate cut -through traffic.
3. No enforcement needed.
4. May improve safety for pedestrians.
5. They can be landscaped.
m
Will this tool reduce traffic volumes? Yes
Will this tool reduce speeds? Yes
Will there be a safety improvement? Possible
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Check Service
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Ge
era
Co
me
Cons
1. Access routes to certain properties may
be affected.
2. May increase emergency response
times.
3. Affect on transit must be considered.
4. Problems can be diverted elsewhere.
Any emergency vehicle impact? Yes
Will they divert traffic elsewhere? Yes
Affects on trucks? Diversion
Do they need enforcement? No
Can they be landscaped? Yes
Are they popular?
Are they expensive?
Yes
Yes
I'
e
Description
This tool affects:
Cut-Th"rou�ic
Cost: Up to $35K
Restrictiveness = High
Effectiveness = High
Permanent
Half Closures or semi-diverters are raised extensions from the curb or islands — which usually extend from a
corner of an intersection to block one lane of the street. In this way they effectively present drivers with a
physical barrier to certain movements or turns usually at an intersection. Half Closures will stop all traffic
moves to adjacent streets where a new problem can be created. Half Closures are nevertheless very effective
in reducing traffic volumes at specific locations and for specific movements.
It should be noted that Half Closures will affect all drivers, including local residents. Neighborhoods should be
canvassed to determine if they are willing to accept this inconvenience.
Pros
1. Will reduce certain traffic volumes.
2. Can help eliminate cut -through traffic.
3. No enforcement needed.
4. May improve safety for pedestrians.
5. They can be landscaped.
m
Will this tool reduce traffic volumes? Yes
Will this tool reduce speeds? Yes
Will there be a safety improvement? Possible
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Check Service
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Ge
era
Co
me
Cons
1. Access routes to certain properties may
be affected.
2. May increase emergency response
times.
3. Affect on transit must be considered.
4. Problems can be diverted elsewhere.
Any emergency vehicle impact? Yes
Will they divert traffic elsewhere? Yes
Affects on trucks? Diversion
Do they need enforcement? No
Can they be landscaped? Yes
Are they popular?
Are they expensive?
Yes
Yes
Best if used with a
comprehensive
calming program
Neighborhood Traffic Safety Campaign
N/A
Temporary
Description
This tool affects:
Cut -Through traffic
Cost: Variable
Restrictiveness = Low
Effectiveness = Low
Permanent
Traffic safety campaigns for a particular neighborhood usually consist of leaflets, fliers or letters sent out to
residents and schools. These may show information on current travel speeds within the area with a request
that neighbors adhere to posted speed limits and other traffic laws. These programs are most effective if
combined with an overall neighborhood calming program since they help bring attention to the measures
involved and encourage input in the selection of tools to address problems.
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m
Pros
1. Helps to make residents aware of
problems.
2. Signs may enhance the residential
nature of an area if used with other
measures.
3. May make residents aware of a potential
safety problem.
Ge
era
Co
me
Cons
1. The effectiveness of these campaigns is
not verified.
2. There may be more effective alternative
strategies such as neighborhood
outreach meetings.
Will this tool reduce traffic volumes?
school Area
TRAFFIC
SAFETY
Ptents,
Safeguard
solving
Seighbo hood
peeling
erobiema
A« Escoa,
SEGURIDAD
DE TReANSITO
n
your
CIJZIlI
Will there be a safety improvement?
Unknown
Affects on trucks?
N/A
Do they need enforcement?
N/A
What Streets can we use them on?
N/A
Can they be landscaped?
N/A
Can we use them on a Bus Route?
N/A
Description
This tool affects:
Cut -Through traffic
Cost: Variable
Restrictiveness = Low
Effectiveness = Low
Permanent
Traffic safety campaigns for a particular neighborhood usually consist of leaflets, fliers or letters sent out to
residents and schools. These may show information on current travel speeds within the area with a request
that neighbors adhere to posted speed limits and other traffic laws. These programs are most effective if
combined with an overall neighborhood calming program since they help bring attention to the measures
involved and encourage input in the selection of tools to address problems.
n
m
Pros
1. Helps to make residents aware of
problems.
2. Signs may enhance the residential
nature of an area if used with other
measures.
3. May make residents aware of a potential
safety problem.
Ge
era
Co
me
Cons
1. The effectiveness of these campaigns is
not verified.
2. There may be more effective alternative
strategies such as neighborhood
outreach meetings.
Will this tool reduce traffic volumes?
Unknown
Any emergency vehicle impact?
N/A
Will this tool reduce speeds?
Unknown
Will they divert traffic elsewhere?
N/A
Will there be a safety improvement?
Unknown
Affects on trucks?
N/A
Do they need enforcement?
N/A
What Streets can we use them on?
N/A
Can they be landscaped?
N/A
Can we use them on a Bus Route?
N/A
Are they popular?
Yes
Can we use with Curbs and Gutters
N/A
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Area
Easy to implement
and effective at
reducing apparent
road widths
Parking Lanes
= It M
Temporary
Description
This tool affects:
Cut- "rough la is
Cost: Variable
Restrictiveness = Low
Effectiveness = Moderate
Permanent
Striped parking lanes can be added to the roadway to reduce the effective width of the traveled way. This
helps to reduce traffic speeds. It is necessary to have enough available roadway width, i.e. 8 feet minimum
for the parking lanes and adjacent 12 foot travel lanes for a total of 40 feet. They can be applied to only one
side of the street if there are no driveways on some segments.
Pros
1. Low cost measure.
2. Effective speed reduction tool.
3. Can be used on sloped roadways.
4. No loss of on -street parking.
5. Can be applied on hills.
n
I
m
Ge
era
Co
me
Cons
1. Requires at least 40 feet of roadway.
2. Drivers may encroach lanes on bends.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible
Affects on trucks?
Unknown
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
No
Can we use them on a Bus Route?
Yes
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Area and Spot
Speed
enforcement tool
Radar Trailer/Sign
SPEED
LIMIT
30
YOUR SPEED
Iwo0 0
Temporary
Description
N/A
Permanent
This tool affects:
Cost: Unknown
Restrictiveness = Low
Effectiveness = Low
Radar trailers are commonly used by police departments to encourage compliance with speed limits on
road segments where speeding occurs. They are highly effective while the trailers are in place — but
there is little evidence they result in a permanent reduction in travel speeds. They can be useful at the
beginning of a traffic calming program to draw attention to traffic speeds and subsequent tools which
might be placed in the roadway. They also help increase resident's awareness of areas where
speeding is a problem.
Pros
Locally effective speed reduction tool.
Easy to position where problems are
located.
Helps draw attention to problem areas.
m
Ge
era
Co
me
Cons
1. Little long-term effect.
2. Not a permanent solution.
Will this tool reduce traffic volumes?
No
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes (Temporary)
Will they divert traffic elsewhere?
No
Will there be a safety improvement?
Unknown
Affects on trucks?
None
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
N/A
Can we use them on a Bus Route?
Yes
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
Narrower speed Raised Crosswalks This tool affects:
table used as a
crosswalk Traffic Volumes-,'
Cut-Throu�traffic
Cost: About $1 OK each
Restrictiveness = Low
Effectiveness = High
- �..
N/A
Temporary Permanent
Description
Raised crosswalks are essentially speed tables used for pedestrians as crosswalks. They have the
similar ramps on either side of the crosswalk area which are usually striped or marked to enhance
visibility. The crosswalk is effectively brought up to the same level as the sidewalk — with some tactile
device to allow visually impaired pedestrians to differentiate between the two. They reduce traffic
speeds and enhance the safety of pedestrians. They are spot measures which are similarly priced to
speed tables.
n
Pros
1. Makes crosswalks more visible.
2. May improve pedestrian safety.
3. Effectively reduced traffic speeds.
4. Can be textured or paved.
5. Useful where parking restricts other
tools.
Ge
era
Co
me
Cons
1. Some impact on emergency response
vehicles but less than humps.
2. Problems can be diverted elsewhere.
3. Should not be used on hills or significant
grades.
4. Can increase traffic noise in their vicinity.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
Some
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible for peds.
Affects on trucks?
Possible
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
Paved
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Moderate
Is it a Spot or Area -wide tool Spot
Essentially a
speed table at an
intersection
N/A
Temporary
Raised Intersections
This tool affects:
Cut-Throu�traffic
Cost: About $25-60K
Restrictiveness = Low
Effectiveness = High
Description
Permanent (UK example reversed)
Raised intersections usually elevate the intersection up to sidewalk heights making for a pedestrian
friendly environment. They can be paved attractively and usually include crosswalks. They are useful
measures where pedestrian volumes are high. In addition they make drivers more aware of pedestrian
activity. They can also be used as "Gateway" features at the periphery of a calmed neighborhood. A
small lip or other textured device is needed for the visually impaired to differentiate sidewalk from
intersection/crosswalk.
n
Pros
1. Make crosswalks more visible.
2. May improve pedestrian safety.
3. Effectively reduced traffic speeds.
4. Can be textured or paved.
5. Useful where parking restricts other
tools.
Ge
era
Co
me
Cons
1. Some impact on emergency response
vehicles but less than humps.
2. Problems can be diverted elsewhere.
3. Should not be used on hills or significant
grades.
4. Can increase traffic noise in their vicinity.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
Some
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible for peds.
Affects on trucks?
Possible
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
Paved
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Moderate
Is it a Spot or Area -wide tool Spot
A useful tool for
encouraging
community
involvement in the
calming process
Speed Alert with Warning
N/A
Temporary
Permanent
Description
This tool affects:
Cost: $5-10k
Restrictiveness = Low
Effectiveness = High
This is a program usually run by the neighborhood association. They may vary in function but
usually they encourage residents to write down the information on drivers seen to be speeding in
the neighborhood and to make use of police or agency databases to decide on a course of action.
The system requires active community support to be effective. Data collected and reviewed by
agency staff will determine action — which may include locating a Radar Trailer or permanent speed
alert sign on the affected street. When in place, residents will record the license plate and speed of
speeding vehicles. Friendly letters are then sent to the owners advising them to reduce speeds or
risk citation.
n
m
Pros
1. Effective at reducing traffic volumes.
2. Discourages cut -through traffic.
3. Self -enforcing
4. Not too expensive to introduce.
5. Cyclists pass between cushions.
6. Minimal effect on emergency response.
Ge
era
Co
me
Cons
1. Affect on transit should be considered.
2. Problems can be diverted elsewhere.
3. Should not be used on hills or significant
grades.
4. Ambulances may be affected.
Will this tool reduce traffic volumes?
Unlikely
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes (locally)
Will they divert traffic elsewhere?
Unlikely
Will there be a safety improvement?
Possible
Affects on trucks?
None
Do they need enforcement?
N/A
What Streets can we use them on?
Local/Collector
Can they be landscaped?
N/A
Can we use them on a Bus Route?
Yes
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
Relatively low cost
measure which
effectively reduces
traffic speeds.
Speed Cushions
LI
i D i
.�► D
El
Temporary
Source: http://www.c:.austin.tx.us/roadworks
Description
This tool affects:
Cut-Throu�traffic
Cost: About $2.51K each
Restrictiveness = Low
Effectiveness = High
Permanent
Speed cushions are variations on a standard speed hump. However, they do not span the entire width
of the roadway. The width of the raised portion ensures that cars have to pass over some part of the
cushion but may allow buses and emergency vehicles to pass over with much less impact. They are
bicycle friendly.
Speed cushion dimensions are about 7' wide, 10' long and 3" tall. Most passenger vehicle axle widths
are around 6', so they cannot straddle speed cushions as emergency vehicles do. Speed cushions are
designed to slow traffic by 10 mph and lower traffic volume by 5 - 7%.
Pros
1. Effective at reducing traffic volumes.
2. Discourages cut -through traffic.
3. Self -enforcing
4. Not too expensive to introduce.
5. Cyclists pass between cushions.
6. Minimal effect on emergency response
m
Ge
era
Co
me
Cons
1. Affect on transit should be considered.
2. Problems can be diverted elsewhere.
3. Should not be used on hills or significant
grades.
4. Ambulances may be affected.
Will this tool reduce traffic volumes?
Yes - locally
Any emergency vehicle impact?
Minimal
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible
Affects on trucks?
None
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
No
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
Common Speed Humps
neighborhood tool.
May be unpopular
with emergency o �,
services. N
r o
rt
T 7 -
N/A N/A
Temporary
Description
This tool affects:
hL Cut -Through traffic
Cost: About $31K each
Restrictiveness = Low
Effectiveness = High
Permanent
Speed humps are paved and approximately 3 inches high at their center, and extend the full width of
the street with height tapering near the drain gutter to allow unimpeded bicycle travel. The curve is
usually parabolic.
Speed humps are different from the shorter speed "bump" that is often found in mall parking lots. There
are several designs for speed humps. The most common hump is 12 feet long but some cities prefer
the 14 foot version which is less abrupt. The humps have a design speed of between 15 to 20 mph. If
properly spaced (about 200 feet apart) they can reduce vehicle speeds by 10 to 15 mph.
n
I
m
Pros
1. Effective at reducing traffic speeds by 10
to 15 mph.
2. Discourages cut -through traffic.
3. Self -enforcing.
4. Not too expensive to introduce.
5. Commonly used tool.
Ge
era
Co
me
Cons
1. May impact emergency response
vehicles.
2. Problems can be diverted elsewhere.
3. Should not be used on hills or significant
grades.
4. Can increase traffic noise in their vicinity.
Will this tool reduce traffic volumes?
Yes - locally
Any emergency vehicle impact?
Yes
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible
Affects on trucks?
Possible
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
No
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
Similar to speed
hump but with a
flat top.
Speed Tables
6'
Temporary
10'
Description
This tool affects:
Cut -Through traffic
��ch®i=�:sd�ria�r-maaa
Cost: About $1 OK each
Restrictiveness = Low
Effectiveness = High
Permanent
Speed tables are similar to speed humps but longer and with a flat topped profile. They are often
constructed with bricks for an attractive look and can be used as "Gateway" features for neighborhoods.
They can be combined with crosswalks and are then referred to as Raised Crosswalks or Raised
Crossings. The 85th percentile speed for a speed table is about 25-30 mph — i.e. higher than a speed
hump. In some states speed tables are used on higher volume roads (eg. 6,000 vehicles per day)
whereas humps are used for lower volumes of 500 to 3000 vehicles per day (Ft. Lauderdale FL). They
are about more expensive than speed humps — especially if paved.
n
Pros
1. Effective at reducing traffic speeds
Discourages cut -through traffic.
2. Self -enforcing.
3. Can be integrated with crosswalks.
4. Can be enhanced with paving stones
Will this tool reduce traffic volumes? Yes - locally
Will this tool reduce speeds? Yes
Will there be a safety improvement? Possible
What Streets can we use them on? Local/Collector
Can we use them on a Bus Route? Check Service
Can we use with Curbs and Gutters Yes
Is it a Spot or Area -wide tool Spot
Ge
era
Co
me
Cons
1. May impact emergency response
vehicles.
2. Problems can be diverted elsewhere.
3. Should not be used on hills or significant
grades.
4. Can increase traffic noise in their vicinity.
Any emergency vehicle impact?
Will they divert traffic elsewhere?
Affects on trucks?
Do they need enforcement?
Can they be landscaped?
Are they popular?
Are they expensive?
Yes
Possible
Possible
No
Paved
No
Moderately
These are
effective when
used with
parking lanes or
as lower cost
bulges
N/A
Temporary
Texas Dots
!.'"O DO Q00 O C) Q°
® � 1
O0 O0 O0 O0 Od d)
� Doo —D n n
Description
This tool affects:
Cut-Throu�traffic
Cost: About$5 per dot
Restrictiveness = Low
Effectiveness = Medium
ow
Permanent
Texas Dots are raised white or yellow markings which can be used alone or in combination with a
median as shown above. Driving over them produces an uncomfortable ride which helps narrow the
effective roadway width and reduce speeds. They can also be used in combination with parking lanes
to act as enforcement to the effective roadway narrowing cased by the lanes. They may be applied to
short segments to simulate bulges or neck -downs if the cost of a landscaped bulge is considered too
high. Cyclists may be adversely impacted by Texas dots. They may be considered unsightly in some
applications.
Pros
1. Low cost tool.
2. Effectively narrows roadways.
3. Can be used with medians and parking
lanes for added effectiveness.
n
m
Ge
era
Co
me
Cons
1. May adversely affect cyclists.
2. May cause more noise if vehicles drive
over them.
3. Not as attractive as landscaped bulges.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible
Affects on trucks?
No
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
No
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
These cause a
vibration or noise
when vehicles
drive over them
— reducing
speeds.
Textured Pavement
I
This tool affects:
Cut-Throu�traffic
Cost: $5k -$15k
Restrictiveness = Low
Effectiveness = Medium
Temporary
Permanent
Description
Small paving stones or cobble stones set in a pattern or specially stamped concrete provides an
attractive tool which can reduce traffic speeds. They can also help delineate crosswalks and raised
intersections or speed tables. In residential areas they can increase noise levels as cars travel over
them and may not be suitable for all locations. Care should be taken to ensure wheelchair users are not
disadvantaged at crosswalks. Also, cyclists may experience discomfort or loss of control if texture is
too extreme. The costs are generally lower than other calming measures.
Pros
1. May improve pedestrian safety.
2. Can reduce traffic speeds.
3. Can be an attractive feature
4. Can be combined with crosswalks.
m
Ge
era
Co
me
Cons
1. May adversely affect cyclists.
2. More decorative versions can be
expensive.
3. May increase noise levels.
4. May not be popular on crosswalks for
disabled people.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Possible for peds.
Affects on trucks?
No
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
Paved
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
Small traffic
circles are an
effective and
quite common
traffic calming
tool.
t� k
Temporary
Traffic Circle
�Il
Description
This tool affects:
Cut -Through Traffic
Cost: $25k -$35k
Restrictiveness = Low
Effectiveness = High
Permanent
Traffic circles are intersections with central circular islands and a circular one-way roadway around the island
Drivers yield to vehicles already circulating within the intersection.
They are self -enforcing and can improve safety due to the replacement of vehicular crossing movements with
merging movements. Design standards are strict and primarily originate from the UK and Australia. They can
help beautification projects if the central island is planted.
it
m
Pros
1. Can reduce traffic speeds.
2. Can be an attractive landscaped feature
3. Can be a "Gateway" feature.
4. Self enforcing tool.
5. Can reduce accidents.
Ge
era
Co
me
Cons
1. May adversely affect cyclists.
2. Expensive to introduce.
3. Maintenance of landscaping needed.
4. Should be well lit at night.
5. Can be problematic for pedestrians.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
No
if
Yes
Description
This tool affects:
Cut -Through Traffic
Cost: $25k -$35k
Restrictiveness = Low
Effectiveness = High
Permanent
Traffic circles are intersections with central circular islands and a circular one-way roadway around the island
Drivers yield to vehicles already circulating within the intersection.
They are self -enforcing and can improve safety due to the replacement of vehicular crossing movements with
merging movements. Design standards are strict and primarily originate from the UK and Australia. They can
help beautification projects if the central island is planted.
it
m
Pros
1. Can reduce traffic speeds.
2. Can be an attractive landscaped feature
3. Can be a "Gateway" feature.
4. Self enforcing tool.
5. Can reduce accidents.
Ge
era
Co
me
Cons
1. May adversely affect cyclists.
2. Expensive to introduce.
3. Maintenance of landscaping needed.
4. Should be well lit at night.
5. Can be problematic for pedestrians.
Will this tool reduce traffic volumes?
Possible
Any emergency vehicle impact?
No
Will this tool reduce speeds?
Yes
Will they divert traffic elsewhere?
Possible
Will there be a safety improvement?
Yes
Affects on trucks?
No
Do they need enforcement?
No
What Streets can we use them on?
Local/Collector
Can they be landscaped?
Yes
Can we use them on a Bus Route?
Yes
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Yes
Is it a Spot or Area -wide tool Spot
No turn signs are
effective ways to
control traffic
patterns. They
can be limited to
peak periods if
necessary
N/A
Temporary
Turn Restriction Signs
@ ( 0
7:00 AM to 9:00 AM 7:00 AM to 9:00 AM
Description
This tool affects:
Cut -Through Traffit�
Cost: $zoo
Restrictiveness = High
Effectiveness = High
Permanent
Turn restriction signs prohibit either left or right turn movements at designated intersections. The restrictions
can be limited to the morning and/or evening peak hours. Enforcement can be a problem with turn -restriction
signs; they often have a violation rate of about 50%. Enforced restrictions have about 20% violations rates.
(Source: Traffic Calming: State of the Practice - ITE, 1999)
Turn restrictions should be discussed in detail with the community because they will have the same level of
restrictiveness (if enforced) as full and semi-diverters. Thus residents may be inconvenienced and
emergency response times may suffer. They are an effective tool for controlling cut -through traffic.
Pros
1. Can reduce cut -through traffic.
2. Can reduce turn related accidents.
3. Relatively low cost tool.
n
W
Ge
era
Co
me
Cons
1. Will cause inconvenience for residents.
2. Will affect emergency response — unless
exempted.
3. High violation rate if un -enforced.
Will this tool reduce traffic volumes?
Yes
Any emergency vehicle impact?
Yes*
Will this tool reduce speeds?
Unlikely
Will they divert traffic elsewhere?
Yes
Will there be a safety improvement?
Yes
Affects on trucks?
Yes
Do they need enforcement?
Yes
What Streets can we use them on?
Local/Collector
Can they be landscaped?
N/A
Can we use them on a Bus Route?
Check Service
Are they popular?
Yes
Can we use with Curbs and Gutters
Yes
Are they expensive?
Low Cost
Is it a Spot or Area -wide tool Spot
* Unless emergency vehicles are exempted.
Appendix A - Developing and Conducting an Effective Community Outreach Program
Message Development Educating Impacted Communities
The key to any Community Outreach/Public Education Program is an understanding and
appreciation of the topic. Neighborhoods may be aware that increased traffic on residential streets
is adversely impacting their lives, but they may not know that there are solutions available to
address these problems. The challenge is to educate residents about both the problem and
possible solutions in terms that are easy to understand, easy to implement and effective. When
neighborhoods recognize their role in problem solving, they are more likely to participate in solution
generating exercises, which is a key component of community consensus building.
The first step toward building consensus is educating stakeholders about problems and their range
of options. Fact sheets and /or newsletters broadly addressing the issues and solutions should be
developed and distributed. Key topics include:
What is a "Neighborhood Traffic Management Plan?"
How will an effective Neighborhood Traffic Plan improve your neighborhood?
Neighborhood Traffic Management Planning Process
Communities and impacted stakeholders require an established process from the outset. The City
of Diamond Bar is charged with creating and maintaining a public process that solicits and values
community input, honors timelines and individual time constraints, and is transparent, inclusive and
effective.
Once a (traffic related) problem is defined within a community and key stakeholders identified, it is
important that the process is developed and agreed upon by all involved parties.
The Evaluation Process
An evaluation process that includes appropriate stakeholders is another integral element to the
overall process. This component should also be shared at the outset and consensus sought. This
component includes:
a. Establishing a Neighborhood Action Committee
Holding Meeting(s) as required to formulate an action plan
C. Data Collection
d. Analysis and interpretation of collected data
e. Once data has been collected, analyzed and interpreted for the impacted neighborhood,
the community should be provided with the range of options their associated costs, and
the feasibility of implementation of each range.
Scheduling and Conducting an NTMP Meeting/Workshop
Assuming an appropriate level of concern regarding neighborhood traffic problems is registered, a
neighborhood workshop will help ensure broad-based participation and input. The following are key
elements for conducting neighborhood workshops:
• Determine appropriate date — including day of week and time of day; sensitivity to
cultural and religious holidays.
• Identify appropriate location — accessibility of building, availability and safety of parking,
proximity to impacted community, room amenities.
• Develop mailing list (if mailing beyond defined impacted boundaries).
• Identify other potential stakeholders i.e. nearby businesses, schools, other public
facilities (hospitals, parks, post offices, churches).
• Provide proper advance notification (usually via post card and/or flyer, 10 — 15 days out).
• Does notification need to be bi (or multi) lingual?
• Establish and post an agenda for public meetings.
• Identify a moderator / facilitator.
• Prepare information packets, fact sheets and or other appropriate materials to be
distributed and / or displayed at the public meetings. This includes at minimum providing
information on the full range of traffic calming devices with appropriate discussion re:
pros and cons for each specific tool to the targeted community sign -in sheets.
• Prepare and distribute meeting summaries to attendees after the meeting.
Appendix B — Neighborhood Traffic Management Action Request Form
Instructions: Several weeks ago with the support of your neighborhood, residents in your area participated
in the development of a neighborhood traffic management plan. The goal and purpose of the plan is to
address traffic problems in your community. The Plan is now complete and is attached to this ballot.
Please carefully review the Plan and check the appropriate boxes below. If approved by 66% or more of the
households, the Plan will be carried out by the City. The deadline for returning the ballot
is
Please check the appropriate box:
YES, I support the plan as presented.
❑ NO, I do not support the plan as presented.
Your Name:
Street Address:
Please Return This Form to:
City of Diamond Bar
Development of Community & Development Services
21825 East Copley Drive
Diamond Bar, CA 91765
Attn: Neighborhood Traffic Management Program
Thank you for your input
Appendix C NTMP Qualifying Criteria
Requests for the implementation of neighborhood traffic management measures on public streets
will be considered by the Department of Community & Development Services on a case-by-case
basis for those streets meeting all of the following criteria:
1. The street should be primarily residential in nature with a daily traffic volume of at least
500 vehicles but not more than 5,000 vehicles per day.
2. The County Sheriff or Fire Department or other public safety or service agencies have
not provided sufficient evidence of any major public safety concerns regarding the
neighborhood traffic management and calming measures.
3. The change in traffic flow will not result in unreasonable liability exposure for the City of
Diamond Bar.
4. The changes in traffic flow will not divert significant amounts of traffic to other residential
streets
Upon meeting the above criteria, staff will proceed as follows:
a. The project manager will recommend and examine the technical feasibility and
anticipated impacts of the proposed neighborhood traffic management and calming
measures. This review will include items such as the Vehicle Code, State law, the
Circulation Element, the type of road or street involved, compliance with engineering
regulations, existing traffic conditions, projected traffic conditions, the potential for traffic
diversion to adjacent streets, impacts to emergency vehicle response times and the
increased liability exposure for the City or conflicts with future planned improvements.
The project manager will determine the boundary of the "affected area" to be petitioned.
The affected area will include but not be limited to those properties where normal travel
routes to and from the "affected area" are to be altered by the neighborhood traffic
management and calming measures, and/or properties that are significantly impacted by
traffic that is to be diverted.
Within each of the five districts, the affected area boundaries are developed by taking
into account surrounding arterials, physical barriers such as rivers, parks, tracks, the
pattern of impacts as identified by residents, and existing community area boundaries.
The petition requesting the neighborhood traffic calming measures must be supported by
67% of the total number of citizens affected by the proposed changes in traffic flows. The
citizens should include property owners, tenants, and business owners within the affected
area who might be significantly affected by the proposed measure. Persons submitting
petitions must attempt to contact all affected parties. All affected persons who may need to
use the street(s) on a daily basis must be contacted for the petition to be accepted by the
City. This requirement will be satisfied by signatures from 67% percent of the affected
parties indicating support or non-support for the neighborhood traffic management
measures.
DI LMOND B.1R 1 Diamond Bar Neighborhoods
At the onset we
defined the following
5 areas based on:
• Natural borders
• Known traffic
issues
• Similar type of
housing/type of
streets
• Traffic statistics
• Schools/school
traffic
DIVIOJD RAIi
We utilized the 4 E's
City of Diamond Bar
Neighborhood Traffic Management Program
• The proposed measures on the following slides for
each of the 5 areas is based on input received from
residents at each of the District meetings.
• It has been developed to work within an estimated
budget of $25,000 per area.
• Note: This results in limiting the number of
measures we can install — bear in mind for example,
one set of Speed Cushions costs about $2,500.
Diamond Bar Neighborhoods
Area 1 -Yellow
We looked at two
areas — west and east
of the 57 Freeway
DIVIOND BAR
.. _ OL
r:
a
r=te
Q
rN
IZ-NLO
UVIOND
where grade
IM permits._
7477
Ti
,f'
'
y,
7 .
— - 1,. ''•'i°',r id _ _ ,.ter: ` , . � _
Proposed Traffic Calming Plan
-, t �Y:. � `F / � � « � •� �( . � � A� � ,fir � � i
.,,L,,..
Y
+` AJ
Imo..
JOr r _
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BOWER CASCA
DI.t ND B.11i
x1arnonu 0.74-
Neighborhood
ELI
Proposed Traffic Calming Plan
L�r
- ParkingLanes
.r
-
.01
f
r r �
r
Area 2 - Green
Diamond Bar Neighborhoods
'JAM
.rel
Diamond Bar Neighborhoods
Area 3 - Orange
After:
Center island can
be driven over by
larger vehicles
d
Texas Dots
deflect traffic
from a straight-
thru path
Mini Circle
with small
dots
J
Diamond Bar Neighborhoods
Area 4 - Pink
Area 5 - Blue
Diamond Bar Neighborhoods
Textured Crosswalk
Textured Crosswalk _
AFTER:
Short median island
for pedestrian
protection
Speed cushions on Speed cushions on
exit from intersection approach to
intersection
it
City of Diamond Bar
Neighborhood Traffic Management Program
The Next Step...
To conclude the initial NTMP process which began with meetings with the
residents to determine what they perceived as traffic problems in their
neighborhoods, then obtaining the residents' approval of the proposed
action plan at a second meeting, the following should occur:
• We need to finish what has been started.
• The residents are expecting to see improvements installed on
the streets.
• Work with the current FY 2005-06 budget of $125,000.
• Chose 1 area from each of the 5 districts to install a pilot
project.
• T & T Commission recommends the pilot projects to Council.
City of Diamond Bar
Neighborhood Traffic Management Program
• Obtain Council approval to move forward with
implementation of the pilot projects.
• Obtain Council approval of NTMP Manual.
• Complete design plans for each area's pilot project.
• Conduct neighborhood informational meetings for each
of the affected streets to discuss design plans.
• Implement installation on affected streets.
City of Diamond Bar
Neighborhood Traffic Management Program
Once the pilot projects have been installed, residents from throughout
the City will begin to see what has been done in various
neighborhoods and wish to include their street in the NTMP process.
The pilot projects will serve as visual examples to reference when
future requests are received.
As pilot projects, residents and Staff will have the opportunity to
work towards a satisfactory result that will benefit the majority of the
stakeholders.
City of Diamond Bar
Neighborhood Traffic Management Program
• The City receives a written request to mitigate a traffic concern.
• A brochure which outlines the NTMP program and process will be sent.
• A meeting for the residents along the affected street will be held to
discuss their concerns and gather first-hand information.
• Staff will undertake an initial evaluation by collecting data and performing
field observations.
• The residents will then be invited to a second meeting to discuss tools
and strategies available to address their specific problems.
• A survey packet will then be mailed to the residents of the affected street
in order to obtain a 67% majority consensus.
City of Diamond Bar
Neighborhood Traffic Management Program
• If a 67% majority is achieved, the Final Design Plan will be submitted to
the Traffic and Transportation Commission for review and forwarded to
City Council for approval and funding *.
• Construction begins to install traffic calming devices.
• Post construction evaluation.
• Improvements will only be installed after a majority consensus has been
received.
* If the original resident(s) requesting the improvements is unable to obtain a 67%
majority consensus through the petition process, the resident(s) may appeal their
request to the Traffic and Transportation Commission and ultimately the City Council.
MANUAL FOR THE IMPLEMENTATION OF
NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAMS
IN THE CITY OF DIAMOND BAR
wren aY-
City of Diamond Bar
Neighborhood Traffic Management Program
TOOLSCITYOFDIAMO BAR
C,,b aed Center Island
Narrowing Thiamin arra""
wan pt A -t
--sk
irs
�N- a�haan
i
D
D
D
Description
Median islards are usetl to narrow roadways.
This resulh in rs speeds al the narrowetl
segments adh can age ugh traffic.
— t W
The metlians can be landscaped and can also be
—.Iku ckJA..
irtlegraletl with crosswalks for atltlilional petlesldan
protection Gare shauM be taken fa avoid impeding
tesitlen, fti driveways. They can also tee to
r turns in antl out or sitle sheets_ They can be
tested initially with temporary ve g,u
to gauge
ighict
neghborho� response. Dn narrower sheets parking
N t,
may need ty be restricted 1, be d the medians. Cyclists can I>e placed dearer to faster moving car
_ They can eHepocde be used on curved roadways to reduce speeds. Shod., islands are more
eRectrve al reducing speeds.
.ff
Pros
t. l/sually reduee traffic speeds.
2 Can be l
Cons
t. Mayadverselyaffngdo,
2. Expensiveb
a ndsraped.
3. May mprovepedes(n safety
4. Can be
mtrodure
3. Canbeexpensiueto mamtvn if
landscapetl_
combinebwithcrosswalks.
5. Can be used to restd
6. Can bean exceZ-1n Gat Zy'feature
4. May result in reduced parking.
General Comments
WII th"tod reduce trethcvolumes? Possble
WJI th:—reduce speeds? Yes
WJI tM1ere bea sarety-prwement? Possble
My emergency vehicleimp— No
Wll they d-1—eleewhere? Possible
Affats on truds? No
WM1.at SFreets can we use Nem on? LocallCollector
Can we use them on a Bus Route? Yes
Can we use witM1 Curbs and Guners Ves
Is iCa Sx—Area-wid—.1 SpIX
Cer-ybn benfomemem? Ne
yce 1.scapetli Ves
Are
Are they pop.— Ves
they
Are they expensive? Modeafe
City of Diamond Bar
pili„� Neighborhood Traffic Management Program
Agenda # Study Session No. 2
Meeting Date: Sept. 20, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
PREPARED BY: Bob Rose, Director of Community Services
TITLE: Presentation of Phase III Concept Plan — Sycamore Canyon Park ADA Retro -Fit
Project Summary
The following improvements at Sycamore Canyon Park are planned for the Phase III portion of this
ADA retro -fit project:
• Construct new retaining wall between upper and lower levels of park, with stairs and accessible
ramps.
• Construct new play equipment in lower tot lot area for ages 5 to 12 year-olds.
• Construct new play equipment in upper tot lot area for ages 2 to 5 year-olds.
• Construct climbing wall in lower tot lot area.
• Install accessible rubberized surfacing under both tot lots and climbing wall.
• Replace drinking fountain with one that is accessible in lower tot lot area.
• Install picnic tables at upper tot lot area.
• Install patio adjacent to south side of building.
• Widen sidewalk area north of building as space for vendors, stage for summer concerts, and area
for dancing in front of the stage.
Staff will make a power point presentation showing the accomplishments of Phases I and II, and
present the areas of the park where Phase III improvements are planned. Also, a representative of
Hirsch and Associates will be present to discuss the Phase III concept plan.
Financial Summary
Estimated cost to construct Phase III of this project is $776,050.44, including a 20% contingency.
City Council has appropriated $795,000 in grant funds in the 2005/06 FY budget for the construction
of this project.
Recommendation
The Parks and Recreation Commission reviewed this concept plan at their July 28, 2005 meeting,
and the Commission supports the concept as presented. Staff is seeking Council direction to move
forward on this project and to authorize Hirsch and Associates to develop the construction plans and
specifications, based on the concept plans presented.
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Code of Ethics
Agenda # Study Session #3
Meeting Date: Sept. 20, 2005
AGENDA REPORT
City staff presented a revised Code of Ethics to the City Council at its last meeting on September 6tn
City staff was requesting one modification to one line in the policy so that when a Councilmember
requested an item be placed on a future agenda from the dais during Council comments, it would be
clear that placing the item on a future agenda was supported by a majority of the Council. Staff was
not requesting any other changes to the document.
The specific change requested by staff is as follows:
Section 2 OPERATION OF CITY COUNCIL MEETINGS, Subsection F
The item will only be included
ethowe if a majority of the Council vote to place the item on a future
agenda during a roll call vote immediately following the request.
The Council requested that the item be discussed at a future study session. City staff has not
received any comments from Council for any other changes to the document nor does staff have any
other proposed changes.
PREPARED BY:
Deputy City Manager
Attachment
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-9
Authority: City Council Resolution No.
Effective:
Revised:
7- CITY COUNCIL
1 STA(@� OF OPERATION AND CODE OF ETHICS
The purpose of this document is to define the roles, responsibilities and expectations of the
City Council and City staff and to promote understanding of and trust in the operation of the
City government.
2. OPERATION OF CITY COUNCIL MEETINGS
A. The Council meets on the first and third Tuesdays of each month. The City
Council meeting agenda will be prepared by the City Manager and distributed to the
City Council not later than the Friday prior to the applicable City Council meeting.
Any member of the Council may include an item of business on an agenda with the
consent of the Mayor. Meetings shall be conducted in accordance with the Ralph M.
Brown Act (Government Code Sections 54950 et seq.) and procedural matters
decided in accordance with Robert's Rules of Procedure to the extent applicable to
meetings of local government agencies.
B. Under the item entitled "Approval of the Agenda," the Mayor, with Council
consent, may change the order in which the Council will address the items of
business listed on the printed agenda. This is also the time during which items of
business may be removed from the agenda or added in accordance with the
requirements of the Brown Act.
C. Public Comments on matters of business listed on the consent calendar and on
matters within the subject matter jurisdiction of the Council, but not on the agenda,
are scheduled immediately following the Flag Salute, Roll Call and Special
Presentations, Certificates, Proclamations. A member of the public may utilize this
time to request that an item be added to a subsequent meeting agenda.
In order to ensure that all members of the public have an opportunity to speak pertaining to issues
that are not on the meeting agenda and that the Council is able to complete the public's business,
there shall be a five-minute limitation on comments by the public. The Mayor will be responsible
for enforcing the time limit and shall do so uniformly. Upon request of a speaker, the Mayor may,
with the concurrence of the Council, extend the time limit if the nature of the issue warrants an
extension of time. The Mayor may, likewise, with the concurrence of the Council, shorten the five-
minute time limitation for all speakers if warranted by the number of speakers or the press of
business.
No action is to be taken on items raised under Public Comments. Immediately
following Public Comments, the Mayor may direct staff to respond or allow other
Council members to respond to a matter raised by the public.
D. Public hearings shall be opened by the Mayor. The Council shall first hear the
staff report and individual members may ask questions of staff. Then, the Mayor
shall ask for a presentation by the applicant, which shall be of such duration as
determined appropriate by the Mayor based on the complexity of the matter. If the
matter is an appeal filed by someone other than the applicant, the appellant shall
present first, followed by the applicant. Then, the Mayor shall ask for comments from
the public, which shall be limited to five minutes per speaker. If the members of a
large organized group of people wish to cede their individual time to a spokesperson,
the Mayor may allocate additional time to the spokesperson. The applicant/appellant
shall be accorded an opportunity for a brief rebuttal. After public comment, the City
Council shall deliberate and take action. No comments or deliberation shall be
allowed once a final action has been taken.
E. In accordance with State law, the Council may by majority vote waive full reading of any ordinance and
introduce and adopt it by title only.
F. During Councilmember Comments and Subcommittee Reports, Council
members may make a brief report of their activities or the activities of subcommittees
of which they are a member. Council members may also use this opportunity to
request an item of business be included on an upcoming Council agenda. The item
will only be included unless; aa FnajeFit„ of the Gity dire .ts „thePNi o if a
majority of the Council vote to place the item on a future agenda during a roll
call vote immediately following the request. A Council decision on legislative or
policy matters shall only be reconsidered at the request of a Council member after a
6 -month "cooling off' period, unless a majority of the City Council affirmatively
agrees otherwise. Final decisions of quasi-judicial matters are not subject to
reconsideration.
G. If the Council desires to proceed past 11:00 p.m., the Council, at 10:45 p.m.,
will determine which issues will be completed at that meeting and which items will be
continued to an adjourned meeting or to the next regular meeting.
3. GENERAL STANDARDS GOVERNING CITY COUNCIL MEETINGS
A. Any written correspondence or other materials received at a City Council
meeting (from the public or staff) will be documented by the City Clerk with a receipt
time and date and made available for public review immediately upon distribution to
the Council.
B. The City Council may, in its discretion, prioritize and agendize items of business
suggested by the public.
C. City Council meeting minutes shall be prepared in a modified action -taken
format, rather than a transcript format. All City Council meetings shall be audio -
taped and video-taped in their entirety. City Council meeting tapes and Planning
Commission meeting audio- tapes shall be retained for two years from the date of
the meeting. All other Commission and Committee meeting audio -tapes shall be
retained until the approved minutes of a meeting have been reported to the City
Council.
D. City Council member conduct during meetings:
i. The Council Member making a motion shall either restate the motion or have the
City Clerk restate the motion, before the vote, to clarify the motion for the public
and staff.
ii. Council Members shall avoid getting into debates or dialogue with a member of
the public. Council Members shall also avoid getting into debates with staff.
iii. Any concerns by a Council Member over the performance of a City employee
during a Council meeting should be privately directed to the City Manager to
ensure the concern is properly addressed.
iv. Respect for each individual Council Members' interpersonal style will be a
standard of operation. Courtesy and sensitivity to individual points of view will be
a standard of operation. Council members will refrain from personal attacks on
each other.
V. Items of business voted on during a meeting should generally not be revisited
during Council Comments or anytime later in a Council meeting. No comments
shall be made on public hearing items involving quasi-judicial matters after final
action has been taken.
vi. The Mayor may with the approval of the City Council during a Council meeting
create a Task Force or Working Group to research, create and/or oversee new
programs or projects.
vii. Council Members have a duty to vote in the affirmative or in the negative on all
motions, unless precluded by law from participation.
E. The City Attorney shall act as Parliamentarian. The speaker having the floor
may at any time request of the Parliamentarian the rules of order, or procedures
to be followed. The Chair may at any time interrupt the proceeding to request a
ruling from the Parliamentarian.
4. CITY COMMISSIONS
A. Individual Council Members may attend Commission meetings as members of
the public, but are cautioned about becoming involved in the meeting's
discussions and/or violating the Brown Act.
B. Significant Commission recommendations and/or actions will be reported in
writing to the City Council on its regular meeting agendas.
C. New ideas or suggested programs formulated by a Commission will not be
final until approved by the City Council.
5. COUNCIL MEMBER PRESENTATIONS AT OTHER AGENCIES AND GROUPS
If a member of the City Council represents the City before another governmental agency
or organization, the Council Member will first indicate the majority position of the
Council. Personal opinions and comments may be expressed only if the Council
Member clarifies that these statements do not represent the position of the City Council.
6. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF
A. Council Members and staff will treat each other with respect during Council
meetings. When expressing criticism, Council Members will endeavor to criticize work
product rather than making personal attacks on staff members.
B. In public session, City staff members will address Council members, utilizing
Mayor, Councilman, Councilwoman, or Council Member. Council Members will
address all staff members utilizing Mr., Mrs., or Ms. rather than the person's first
name.
C. City staff acknowledges that the Council is the City's policymaking body. The City
Council acknowledges that staff administers the Council's policies.
D. The Council, as the overall policy-making body, holds the City Manager
responsible for the administration of the City Departments. The overall internal
administration by the City Manager is necessary in order to assure efficient and
economic operations of the various departments in accordance with Council direction.
E. The Council acting as a body will direct the City Manager on all major or new
issues. A Council Member will not initiate any action or have prepared any report that
is significant in nature or initiate any project or study without the approval of the City
Council.
F. All written information material requested by individual Council Members will be
submitted by staff to all Council Members with the notation indicating which Council
Member requested the information.
G. Council will not attempt to coerce or influence staff in the making of appointments,
the awarding of contracts, the selection of consultants, the processing of development
applications, or the granting of City licenses or permits.
H. Mail addressed to the Mayor and City Council will be circulated by the Department
of the City Manager to the City Council along with either a response approved by the
Mayor and City Manager or information about how the response is being handled.
The Mayor's response, when appropriate, and the original communication, will be
submitted to Council Members for their information. Mail addressed to individual
Council Members will be given directly to the respective member. Members may
respond personally to the mail or may request a response from City staff if the issue
and/or situation is/are appropriate.
I. Team sensitivity and support is important. Once a final decision is reached, it will
be accepted, supported and implemented by staff as well as the full City Council.
7. INDIVIDUAL COUNCIL MEMBER ETHICS AND RESPONSIBILITIES
A. City Council Members will keep all written and oral information provided on matters
that are confidential under State law in strict confidence to insure that the City's position
is not compromised. No dissemination of information or materials will be made to
anyone, except Council Members, City Attorney, City Manager or Deputy City Manager.
B. If the City Council, in closed session, has provided direction to City staff on
proposed terms and conditions for any type of negotiations, whether it be related to
property acquisition or disposal, a proposed or pending claim(s) or litigation, and/or
employee negotiations, all contact with the other party will be through the designated
City person(s) representing the City in the handling of the negotiations or litigation. A
Council Member will not have any contact or discussion with the other party or its
representative involved with the negotiation during this time and will not communicate
any discussion conducted in closed sessions without prior approval of the City Council.
C. Frequent communication is an important and integral part of Council relationships
and will be the standard of operation.
D. Council approach to authority is collaborative rather than individual.
E. Council Members will keep an open mind on all issues.
F. Council Members, on matters pertaining to upcoming or anticipated quasi-judicial
items as to which a public hearing will be held, will maintain as near neutral position as
possible to assure not only the appearance but the actual degree of impartiality that is
attendant to our community responsibility.
8. USE OF CITY MEDIA
A. "City Media" means official City stationery and all other documents to which the City
logo or insignia is officially or unofficially affixed; the use of City -owned equipment for
the electronic transmission of information; and any other instrumentality or medium of
communication which appears to be an official communication of the City. "City Media"
shall not include business cards or individualized City Council stationery. The use of
City -owned equipment for the electronic transmission of information is regulated by
separate City of Diamond Bar Policy and Procedure A-2, "Computer Use Policy."
B. City Media shall be used by City Council Members solely to
communicate an official City policy, position or response to an inquiry. City Media shall
not be used to advocate for or against a candidate for political office.
C. Individualized City Council stationery may be used for any purpose
germane to the performance of City Council duties or a Council Member's status as a
public official. It shall not be used to solicit votes, endorsements or funds in connection
with a political campaign for re-election to the City Council. City business cards may be
used for identification purposes.
D. Any use of City Media by city elected and appointed officials outside proscriptions of
Paragraph iii above is strictly prohibited, and subjects the user to any or all of the
following:
a. Censure.
b. Removal from City Council committee assignments.
C. Suspension of City sponsored attendance at conferences, meetings,
workshops, seminars and similar gatherings.
d. Discontinuance of City credit card use.
e. Discontinuance of use of City equipment including but not limited to,
automobiles, computers and software and copying machines.
f. Any other sanctions or removal of privileges deemed appropriate by the
City Council.
Agenda No. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
SEPTEMBER 6, 2005
STUDY SESSION: Mayor Chang called the Study Session to order at
5:45 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Herrera, Tanaka, Mayor Pro Tem
O'Connor and Mayor Chang.
Council Member Zirbes was excused.
Also Present: Linda Lowry, City Manager; James DeStefano, Asst.
City Manager; City Manager; David Doyle, Asst. City Manager; John Cotti, Asst. City
Attorney; Bob Rose, Community Services Director; Linda Magnuson, Finance Director;
Nancy Fong, Planning Manager; Ryan Wright, Senior Administrative Assistant; Fred
Alamolhoda, Senior Engineer and Tommye Cribbins, Executive Asst.
Election Consultant Discussion — Catherine Lew, Lew Edwards Group.
Public Comments
ACM/Doyle stated that because the City Council requested assistance in determining
possible election dates, staff invited Catherine Lew of the Lew Edwards Group to speak
to the Council about how she might assist the City. Ms. Lew came highly recommended
by the Friends of the Library and also by CA/Jenkins.
Catherine Lew, President and CEO of Lew Edwards Group gave a slide presentation
introducing her company and how it can assist the Council in selecting the process
placing the library measure on the ballot.
Ms. Lew stated that her firm has a success rate that exceeds 90 percent in the State of
California and that in November 2004 they were undefeated in all of their ballot
measures.
Ms. Lew walked the Council, by way of a power point presentation on what needs to be
done, prior to placing a bond of this type on the ballot. She further commented on what
she felt was the best date possible to get the measured approved by the residents.
PUBLIC COMMENTS:
Marsha Hawkins, with Friends of the Library spoke stating that her organization is
ready, willing and able to start the process.
After much discussion by the Council, CM/Lowry asked for direction from the Council as
how to proceed. Council authorized the City Manager to contract with the Lew Edwards
Group and a survey company and to work together to perform a survey to see if the
residents of Diamond Bar would support a Library Bond.
SEPTEMBER 6, 2005 PAGE 2 CC STUDY SESSION
ADJOURNMENT: With no further business to come before the City Council,
M/Chang adjourned the Study Session at 6:45 p.m.
Linda C. Lowry, City Clerk
The foregoing minutes are hereby approved this day of , 2005.
WEN CHANG, Mayor
Agenda No. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 6, 2005
CLOSED SESSION: 5:30 p.m., Room CC -8
• Initiation of Litigation — Government Code Section 54956.9(c)
Seven (7) Cases
STUDY SESSION: 5:45 p.m., Room CC -8
• Election Consultant Discussion — Catherine Lew, Lew Edward Group
• Public Comments
M/Chang adjourned the Study Session at 6:43 p.m.
CALL TO ORDER: Mayor Chang called the regular City Council meeting
to order at 6:53 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley
Dr., Diamond Bar, CA.
Mayor Chang reported that the City Council began the evening with a closed session
regarding unpaid claims and Council directed staff to proceed with litigation. During the
study session the Council received a report from Catherine Lew, President and CEO of
Lew Edward Group about how the City might proceed to place the library measure on
the ballot. Following discussion, the City Council authorized the City Manager to
contract for the consultant's services within her spending authority to assist the Council
in making the next phase of its election determination.
PLEDGE OF ALLEGIANCE
INVOCATION:
the Invocation.
ROLL CALL:
Tem O'Connor and Mayor Chang.
Council Member Tanaka led the Pledge of Allegiance.
Ahmad H. Sakr, Ph.D., Islamic Education Center gave
Council Members Herrera, Tanaka, Mayor Pro
C/Herrera moved, MPT/O'Connor seconded, to excuse Council Member Zirbes from
tonight's meeting. Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS
NOES:
COUNCIL MEMBERS
ABSENT:
COUNCIL MEMBERS
Herrera, Tanaka, MPT/O'Connor, M/Chang
None
Zirbes
Staff Present: Linda Lowry, City Manager; James DeStefano,
Assistant City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City
Attorney; Bob Rose, Community Services Director; and Linda Magnuson, Finance
Director; Ryan McLean, Sr. Admin Analyst; Nancy Fong, Planning Manager and
Tommye Cribbins, Executive Asst.
SEPTMEBER 6, 2005 PAGE 2 CITY COUNCIL
APPROVAL OF AGENDA: Approved as Proposed. CM/Lowry introduced John
Cotti who was standing in for CA/Jenkins during the tonight's meeting.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Mayor Chang presented Certificates to the D.B. Community Volunteer
Patrol Members for hours of service: Margie Rouse — 5000 hours; Glen
Plovanich — 5000 hours; Jim Warren — 5000 hours; Steve Chi — 500 hours;
Art Coleman — 500 hours, and Gilbert Yanow — 500 hours.
1.2 Mayor Chang presented Certificates of Recognition to the Greater Los
Angeles County Vector Control District Management Team (GLACVCD)
for their many accomplishments and for national recognition of the
District's successful Mobile Education Unit the "Bug Bus."
1.3 Council Member Herrera proclaimed the 40th Anniversary of the Southern
California Association of Governments (SCAG) and presented the
Proclamation to C/Tanaka.
1.4 Mayor Chang, Mayor Pro Tem O'Connor, Council Member Herrera and
Council Member Tanaka presented a City Tile to James DeStefano,
Assistant City Manager, Community Development for his years of service
to the City of Diamond Bar who is leaving the City to work in the City of
Chino Hills.
BUSINESS OF THE MONTH:
1.5 Mayor Pro Tem O'Connor presented a City Tile to Richard Cleek, General
Manager of Administaff, Business of the Month for September 2005.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry
said that ACM/DeStefano's eloquence was unsurpassed, and that he
understated his service to the community and the impact that he has had on the
City of Diamond Bar. His professionalism, thoroughness, eloquence and 15 years
of steadfast service to the community have enriched thousands of lives. She said
she believed that public servants such as Jim DeStefano make all public servants
proud to be working for cities like D.B. and she felt certain that the City of Chino
Hills could count its blessings for having made an excellent decision to recruit
him away from the City. Jim DeStefano has created a record of excellence that
would remain within the culture of the D.B. organization for years to come and
the community would continue to be enriched by his personal investment during
the past 15 years. She asked staff to stand and join her in recognizing Jim
DeStefano for his service to the City of D.B.
3. PUBLIC COMMENTS: Allen Wilson said the San Gabriel Valley article of
August 24 regarding the Diamond Bar Library caught his attention. The article
stated that if a tax were approved the City would sell several million dollars worth
SEPTMEBER 6, 2005 PAGE 3 CITY COUNCIL
of bonds to finance the library and tax the residents to pay back the bonds. The
article indicated that last month the Council proposed an annual levy of $53 per
parcel and
is now considering a separate entity to oversee the proposed tax called a
Community Facilities District. The City Manager was quoted as saying that the
legal entity would protect the proposed tax from being overturned in the future
and he wanted to know what that statement meant because he was concerned
that the proposal would not include a sunset date and the citizens would not be
protected. He asked for clarification from CM/Lowry. He said he was very
concerned about the entire project because if the City built a building what would
the County do with the existing facility. He said that he was not opposed to
libraries in general because they served a critical need within communities.
However, $13 million is a lot of money in a difficult economic climate. He hoped
that the community could come together on this issue. He wanted to know who
would staff the building and whether staff had arrived at a budget figure.
Debbie Herrman, D.B.H.S. Foundation stated that on behalf of several
organizations including the Counsel of African Americans, the Korean American
Parents Association, the Chinese American Parents Association, the Parent
Advisory Counsel, the American Association of University Women, the D.B.
Brahma Foundation and the D.B. Brahma Boosters, and the United Student Body
of D.B. High School, a fundraiser to aid the victims of Hurricane Katrina would
commence on Wednesday September 7 and continue through Friday, September
9 from 7:00 a.m. to 4:00 p.m. each day. Cash donations and checks payable to
the American Red Cross will be accepted. In addition, checks can be mailed to
D.B.H.S., Katrina Relief Fund, 21400 East Pathfinder Road, D.B. 91765.
Presidents of the Chinese American Parent Association and the Korean
American Parents Association advised members of their group about the
fundraiser.
Debbie Herrman announced that a carwash would be held on September 11,
2005 from 8:00 a.m. to 4:00 p.m. to lend additional financial support to the
fundraiser.
Kathleen Newe, Friends of the Library, thanked the Council Members for their
careful and thoughtful study of the issues concerning a new library. She invited
residents to attend the Library's Mystery Author evening on Thursday September
8 at 6:30 p.m. at the D.B. Library as the kickoff for the month-long Read Together
D.B. event.
Clyde Hennessee said that it was estimated the City would spend 3/4 million
dollars before a vote was taken on the library ballot measure. The City is
currently spending in excess of $1 million per month for its budget. He said he
liked the idea of a new library but did not agree with the proposed funding. Fifty-
five percent or less of the residents currently support the proposed program to
build a new library. Mr. Hennessee said the residents would never hear a
downside or that it would take 20 plus years for the residents to pay for the
SEPTMEBER 6, 2005 PAGE 4 CITY COUNCIL
library. The price of gasoline has doubled and tripled; heating fuel will increase by
50 percent and the cost of water is expected to increase another 10 percent. D.B.
does not need another library and it would be cheaper to expand the current
facility on a pay-as-you-go basis.
Irene Wang, Manager, D.B. Library, announced that Kathleen Newe would be
recognized as a "Community Hero" at a reception at the D.B. Day at the Fair on
Thursday, September 29 at 4:30 p.m. Mrs. Newe has worked tirelessly for more
than 10 years. She promoted the first Wine Soiree and co-founded "Basically
Books." She has been a real hero to the library and richly deserves this
recognition.
4. RESPONSE TO PUBLIC COMMENTS: M/Chang congratulated Kathleen
Newe.
CM/Lowry said that the comments she made to the press were in response to
questions posed to her over the telephone about the Council's study session that
she was unable to attend due to illness and that the reporter spoke to ACM/Doyle
to verify her statements. The questions were related to why the City would listen
to a presentation about a Community Facilities District for the library tax when it
had already received a presentation about a Parcel Tax and why was a
Community Facilities District being recommended in place of the Parcel Tax. Her
answers were that creating a District created a higher level of security for the
potential bond purchasers thereby reducing the risk to them to purchase the
bonds and probably reducing the cost to the City in the form of interest -the
higher the risk, the higher the interest. By speaking that language about the
bondholders it did not indicate disrespect to the liability of the taxpayers.
However, once the voters approved a District it would secure the future funding
to a higher level to the bondholders because the funding would be secured by a
parcel tax. In an effort to make it clear so that in the simplest of terms it would be
reported accurately, if her comments were misunderstood or taken out of context
and meant different things to different people it was unfortunate. She would be
happy to speak with community members make more time available for them.
Council and staff with help of experts will become more articulate in this matter.
As a result of tonight's study session there are many more questions to ask and
much more information to process before the Council reaches a conclusion about
what the best approach would be toward getting the public to provide their
opinion about how they would like to pay for a new library and to what extent they
would be willing to pay for a new library. This is a process of learning and
accumulating data about the City's needs and about what the community is
willing to contribute and pay to have a new library. To date those answers are not
available and staff continues to gather information and bring it to the Council and
public in order that all parties may render informed decisions.
M/Chang reiterated that a new library has been one of the City's top priorities
since incorporation. The City Council is working for the people and the Council is
attempting to receive as much information as possible to make an informed
SEPTMEBER 6, 2005 PAGE 5 CITY COUNCIL
decision without depleting the City's reserves. The City has made several
unsuccessful efforts to obtain grant funding and money from the State and
Federal governments to pay for the cost of building the library. It is now time to
gather the information necessary to make a presentation to the community to
determine how the community wants the City to move forward. He asked
everyone to keep an open mind during the process of gathering this information.
SCHEDULE OF FUTURE EVENTS:
5.1 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —
September 8, 2005 — 7:00 p.m., Hearing Board Room,
AQMD/Government Center, 21865 Copley Dr.
5.2 PUBLIC SAFETY MEETING — September 12, 2005 — 7:00 p.m.
D.B./Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut
5.3 PLANNING COMMISSION MEETING — September 13, 2005 — 7:00 p.m.,
Auditorium, AQMD/Government Center, 21865 Copley Dr.
5.4 CITY COUNCIL MEETING — September 20, 2005 — 6:30 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Dr.
6. CONSENT CALENDAR: C/Herrera moved, C/Tanaka seconded to approve the
Consent Calendar as presented with the exception of Item 6.6. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS
M/Chang
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
6.1 CITY COUNCIL MINUTES
Herrera, Tanaka,
None
Zirbes
MPT/O'Connor,
6.1.1 Special Study Session — July 26, 2005 — approved as submitted.
6.1.2 Study Session — August 16, 2005 — approved as submitted.
6.1.3 Regular Meeting — August 16, 2005 — approved as submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES
6.1.1 Regular Meeting of June 28, 2005.
6.1.2 Regular Meeting of July 12, 2005.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES - Regular Meeting of July 28, 2005.
6.4 RATIFIED CHECK REGISTER dated August 12, 2005 through September
1, 2005 totaling $1,218,528.92.
SEPTMEBER 6, 2005 PAGE 6 CITY COUNCIL
6.5 APPROVED TREASURER'S STATEMENT — month of July 2005 and the
Revised June 2005 Treasurer's Statement.
6.7 APPROVED CONTRACT AMENDMENT WITH WARREN C. SIECKE
FOR DESIGN ENGINEERING SERVICES FOR TRAFFIC SIGNAL
MODIFICATIONS FOR DIAMOND BAR BOULEVARD AT SHADOW
CANYON DRIVE; DIAMOND BAR BOULEVARD AT HIGHLAND VALLEY
ROAD, AND GOLDEN SPRINGS DRIVE AT PROSPECTORS ROAD IN
THE AMOUNT OF $15,000 AND AUTHORIZED CONTINGENCY
AMOUNT OF $1,500 FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$16,500.
6.7 RECEIVED, ACCEPTED AND FILED PROPOSITION A LOCAL RETURN
FUND, PROPOSITION C LOCAL RETURN FUND AND
TRANSPORTATION DEVELOPMENT ACT AUDIT REPORTS FOR THE
FISCAL YEARS ENDED JUNE 30, 2004 AND 2003.
6.8 APPROVED THE REAPPROPRIATION OF $19,360 FROM
PROPOSITION A (TRANSPORTATION FUNDS) FOR DEVELOPMENT OF
ON-LINE TRANSIT PASS SOFTWARE.
6.9 APPROVED LETTER OF SUPPORT FOR THE FUNDING OF THE
STATE ROUTE 71 (SR71) ULTIMATE EXPANSION PROJECT FROM
THE 40% REGIONAL ALLOCATION OF PROPOSITION 42.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.6 ADOPT RESOLUTION NO. 2005 -XX: APPROVING CITY COUNCIL
"STANDARDS OF OPERATION AND CODE OF ETHICS" AMENDING
SECTION C-9 OF THE "CITY OF DIAMOND BAR POLICIES AND
PROCEDURES" (1996) AND RESCINDING DIAMOND BAR CITY
COUNCIL RESOLUTION NO. 2004-54.
MPT/O'Connor stated that this item deals with a Code of Ethics that was
adopted by the Council in 2004. Staff's report indicates that it is
appropriate to review the document and make recommendations for
improving the efficiency and effectiveness of the City Council and City
Staff. She agreed and asked that the matter be tabled until all Council
Members had an opportunity to review the document and make
appropriate comments.
SEPTMEBER 6, 2005 PAGE 7 CITY COUNCIL
C/Herrera agreed that Council should revisit the document. However, the
request was made by staff to clarify certain matters and therefore,
direction should be clearly provided to staff by the Council that it would
take action on this item and then revisit the entire Code of Ethics if so
desired. She recommended approval on that basis.
C/Herrera moved to approve Consent Calendar Item 6.6 and bring the
document back for review by a committee appointed by the Mayor.
M/Chang said the item would be tabled and the document discussed at
the next study session. C/Herrera asked for clear direction to staff by
taking
action on this item because while the Council is reviewing the entire
document it might come up at a future Council meeting that a Council
Member would request a certain item be placed on the agenda without
clear direction because the Council made no visible agreement with the
request.
M/Chang said the Council should table the item and asked staff to present
the item during an upcoming study session.
C/Tanaka said that in the meantime the Council could take a roll call vote
on items suggested by a Council Member for agenda or study session.
C/Herrera stated that technically, her motion died for lack of a second.
M/Chang declared the item "tabled" and asked staff to bring it back for a
study session.
CM/Lowry respectfully suggested that C/Tanaka made a motion that in the
interim if a Council Member requested that an item be placed on the
agenda that Council would take a Roll Call vote on the matter and felt that
M/Chang had not reiterated C/Tanaka's motion.
M/Chang said that the only chance that a recommendation would be put
forth would be a request from the dais so if staff could bring the item back
at the next study session the study session would take place before the
Council was seated at the dais and that scenario should serve the
purpose. M/Chang asked that the item be tabled and asked staff to place
the item on the September 20 study session.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 APPROVE APPOINTMENT OF COUNCIL MEMBER TANAKA'S
PLANNING COMMISSIONER, TRAFFIC AND TRANSPORTATION
SEPTMEBER 6, 2005 PAGE 8 CITY COUNCIL
COMMISSIONER AND PARKS AND RECREATION COMMISSIONER IN
COMPLIANCE WITH THE DIAMOND BAR MUNICIPAL CODE.
C/Tanaka nominated Kwang Ho Lee to serve as Planning Commissioner.
MPT/O'Connor seconded the nomination. The following Roll Call vote was
taken declaring Kwang Ho Lee to serve as Planning Commissioner:
AYES: COUNCIL MEMBERS: Herrera, Tanaka, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Zirbes
C/Tanaka nominated Kenneth "Ken" Mok to serve as Traffic and
Transportation Commissioner. C/Herrera seconded the nomination. The
following Roll Call vote was taken declaring Kenneth Mok to serve as a
Traffic and Transportation Commissioner:
AYES: COUNCIL MEMBERS: Herrera, Tanaka, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Zirbes
C/Tanaka nominated Theodore "Ted" Owens to serve as Parks and
Recreation Commissioner. MPT/O'Connor seconded the nomination. The
following Roll Call vote was taken declaring Ted Owens to serve as Parks
and Recreation Commissioner.
AYES: COUNCIL MEMBERS: Herrera, Tanaka, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Zirbes
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera said she spoke with C/Zirbes this afternoon and wanted everyone to
know that he was making his best effort to regain his strength. He sounded good
and continues to work on D.B. issues at home and responds to the concerns of
the residents via telephone and email. She had confidence that C/Zirbes would
rejoin the Council very shortly. This past Sunday she attended the Hindu Mandier
and Cultural Center Dedication. Today when different segments of the City's
demographics spoke during public comments she was reminded that D.B. is a
truly diverse community. A large segment of this community is Indian and
hundreds of people attended the dedication of the new temple in Chino Hills. She
directed comments to ACM/DeStefano that he had had a very large impact on
the development of D.B. for the better as well as a large impact on her
development as a Council Member. She learned a lot from him. Lastly she
SEPTMEBER 6, 2005 PAGE 9 CITY COUNCIL
congratulated C/Tanaka on his excellent choice of individuals who she felt would
serve the community well in their positions as Commissioners.
C/Tanaka congratulated his new Commission appointees and thanked them for
stepping up to the challenge. He thanked the City's Public Works Department
and particularly DPW/Liu and SM/Gomez who responded in a timely fashion to
concerns about problems in the flood control channels and other standing water
issues including concerns about the West Nile Virus. On Wednesday he,
MPT/O'Connor and the Volunteer Patrol Members attended the California
Contract Cities Association meeting at the Sheriff's Training and Resources
Center in Whittier; Saturday August 20 he attended the Youth Baseball Awards
picnic and Clinic at Heritage Park and he commended the recreation staff and
volunteers for an excellent event; Sunday August 21 he attended C/Zirbes prayer
service at St. Denis
Church; Monday August 22 he hosted the Mayor, Vice Mayor and small
delegation from China; he visited the Industry Fire Station and helped welcome
the German firefighters and explorers; Tuesday August 23 he and MPT/O'Connor
attended the Pomona Unified School District's new teacher orientation and met
with the School
Board; also on August 23 a new business opened in town — the Well Fit Natural
Health Food Center; on August 25 D.B. Chamber of Commerce hosted a
breakfast. The speaker was Field Representative Priscilla Hernandez who
provided an update on Governor Schwarzenegger's programs and ballot issues;
August 29 he and M/Chang hosted another Chinese delegation of businessmen
who were interested in how the United States conducts business; August 31 he
attended the Neighborhood Watch meeting at the Allegro Townhomes and
helped them put together a Neighborhood Watch program; September 1 he
attended the Senior Citizens Club Representatives meeting that included the
Diamond Age Group, the Evergreen Seniors, the Sunshine Group and the D.B.
Seniors Group; later that evening he attended the D.B.H.S. Rodeo Roundup with
M/Chang and the League of California Cities LA County Division at the
Metropolitan Water District office; September 6 — at today's meeting the D.B.
Seniors donated $500 and collected an additional $1,289.50 for a total of
$1,789.50 to be donated to the American Red Cross for the Katrina Hurricane
disaster; later that afternoon he and his wife Wanda attended D.B.H.S. Club
Rush week and attempted to sign up new Leo members. After seeing the
devastation of the New Orleans area he is very thankful to be living in D.B. and
asked that residents keep everyone including C/Zirbes in their thoughts and
prayers.
MPT/O'Connor wished ACM/DeStefano the best. She knew that it was a career
move for him and knew that he had feelings about D.B. that would remain with
him. She echoed C/Herrera's thoughts that he had also provided MPT/O'Connor
with a great deal of guidance. She thanked him for his expertise and said that
Chino Hills would benefit from his presence. She felt that all the school districts
would be involved in fundraising for the hurricane Katrina disaster. Residents
have ample opportunity to find a place to donate including the City offices.
Diamond Ranch High School Team has a $10 card that lists the support of many
SEPTMEBER 6, 2005 PAGE 10 CITY COUNCIL
local businesses and offered that she had cards on consignment that individuals
could purchase. She wished C/Zirbes a very speedy recovery. The Council
Members miss him on the dais and hope that he would be back with the Council
at the next meeting.
M/Chang said it was heartbreaking to witness the almost total devastation that
hundreds of thousands of citizens suffered during the Katrina Hurricane. Few
could imagine when they went to the Superdome that they would not be returning
to their homes the next day. According to reports 450,000 residents of Louisiana,
Alabama and Mississippi lost their homes and personal belongings and this is a
time when America and the world should come together to lend those individuals
a helping hand. Please send money only to reputable organizations. He thanked
his fellow Council Members for their good work.
10. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the
meeting at 8:43 p.m. wishing C/Zirbes a speedy recovery and in honor of the
victims of Hurricane Katrina.
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this day of
2005.
WEN CHANG, MAYOR
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
AUGUST 23, 2005
CALL TO ORDER:
Chairman McManus called the meeting to order at 7:06 p.m. in the South Coast Air
Quality Management District/Government Center Auditorium, 21865 Copley Drive,
Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Low led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Joe McManus, Vice Chairperson Ruth Low,
and Commissioners, Dan Nolan, Tony Torng and Steve Tye.
Also present: Ann Lungu, Associate Planner and Stella Marquez,
Senior Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
Offered.
3
4
10
APPROVAL OF AGENDA: As Presented.
CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of July 12, 2005.
VC/Low moved, C/Torng seconded to approve the Regular Meeting Minutes for
July 12, 2005 as presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS
NOES:
COMMISSIONERS
ABSTAIN:
COMMISSIONERS
ABSENT:
COMMISSIONERS
OLD BUSINESS: None
11. NEW BUSINESS: None
VC/Low, Torng, Tye, Chair/McManus
None
Nolan
None
AUGUST 23, 2005 PAGE 2 PLANNING COMMISSION
12. PUBLIC HEARING(S):
7.1 VARIANCE NO. 2005-02: In accordance with Code Section 22.54 this
was a request to construct two retaining walls with a maximum exposed height of
10 feet and 10 feet two inches within the rear yard. The purpose of the retaining
was to repair a slope failure and hold the slope in place.
PROJCECT ADDRESS
PROPERTY OWNER/
APPLICANT:
23929 Ridgeline Road
Diamond Bar, CA 91765
Edward Layton
23929 Ridgeline Road
Diamond Bar, CA 91765
AssocP/Lungu presented staff's report and recommended that the Planning
Commission approve Variance No. 2005-02, Findings of Fact and conditions of
approval as listed within the draft resolution.
VC/Low asked where the walls would be placed within the property and where
the slopes were located in relationship to the perimeter of the property.
AssocP/Lungu used an aerial map to respond to VC/Low. VC/Low asked if any
trees would be impacted as a result of the walls. AssocP/Lungu responded that a
Walnut tree was destroyed because of excessive mud. However, n this instance
the property owner was exempted pursuant to the Development Code Standards
for loss of that tree. There are other trees on the slope that Mr. Layton planted
and to her knowledge there were no protected trees in the immediate area.
C/Tye said that in his opinion the aerial photo was so old that it did not reflect the
current conditions. Having visited the site today he witnessed that the slide had
destroyed all vegetation down to bare stem and it did not appear that any trees
would be impacted where the property owner planned to construct the walls. He
said that it was obvious to him that the two geogrids would be landscaped
C/Torng felt that a 10 foot wall was very tall and wondered if the thickness would
be increased to adjust to the height of the wall. He wanted to know the details of
the landscape plan. AssocP/Lungu stated that staff brought this matter to the
Planning Commission as quickly as possible for action because of the urgency of
the situation. As it has been done in the past, staff conditioned the resolution for
the applicant to submit landscape/irrigation plans and called for the use of plant
material that would help stabilize the slope to an even greater extent. Before
permits are issued the property owner is required to submit the landscape plan
AUGUST 23, 2005 PAGE 3 PLANNING COMMISSION
for staff's review and approval. With respect to the 10 foot wall, the soils report is
being reviewed. Mr. Layton received comments and with approval of the soils
report the walls would be structurally plan checked by the city's Building and
Safety division. In addition, there will be inspections, grading permits, and a
grading plan that must be approved prior to construction.
Edward Layton, property owner, responded to C/Torng that this was a geogrid
system and as such the wall outside of height and crushing weight of block on
top of block had nothing to do with holding the dirt back. The wall was intended
only to keep it from unraveling with water flowing over it. The geogrid that goes
down into the soil on two -foot levels is what holds the fill in place and there are
three different qualities of rock that are used in the fill. Mr. Layton said that what
matters is not the thickness of the wall but how it goes back into the geogrid.
Mr. Layton responded to C/Nolan that this was the first time in 25 years of living
at the property that he has had this type of a problem.
Chair/McManus opened the public hearing.
With no one present who wished to speak on this item, Chair/McManus closed
the public hearing.
C/Nolan moved, C/Tye seconded to approve Variance No. 2005-02, Findings of
Fact, and conditions of approval as listed within the resolution. Motion carried by
the following Roll Call vote:
AYES: COMMISSIONERS: Nolan, Tye, Torng, VC/Low,
Chair/McManus
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8. PLANNING COMMISSION COMMENTS/INFORMATION ITEMS:
C/Torng said his friends who live in the 91789 zip code area are very pleased
about being incorporated into the City of Diamond Bar and zip code 91765.
C/Nolan said it was good to be back in the flow of things and looked forward to
the Commission having a productive Fall.
C/Tye asked what was occurring with the Chary Dagam project on 22604
Ridgeline. AssocP/Lungu responded that the applicant had been allowed to work
AUGUST 23, 2005 PAGE 4 PLANNING COMMISSION
on certain area of the residence that were not affected by items staff would be
bringing back to the Commission for further consideration. Staff is waiting for the
applicant to provide the City with sets of plans that reflect the actual setbacks as
the property was surveyed, payment of additional fees, and a grading and site
plan that match each other. C/Tye asked if the increased front yard setback
caused the project to encroach on an area in the rear. AssocP/Lungu responded
that in the basement area store rooms were added that were not included in the
plans and it added about 1200 square feet to the size of the house. The rear yard
setback might encroach further into the rear area but she would have to check it
to make sure. A land surveyor surveyed the height because it appeared the
elevations had changed from what was shown on the grading plan. However, the
survey indicated that the height does not exceed the 35 feet from the natural or
finished grade for the entire perimeter of the house.
9. STAFF COMMENTS/INFORMATION ITEMS:
9.1 Public Hearing dates for future projects.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/McManus adjourned the meeting at 7:30 p.m.
Respectfully Submitted,
James DeStefano, Assistant City Manager
Attest:
Joe McManus, Chairman
Agenda No. 6.3.1
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
REGULAR MEETING OF
JUNE 9, 2005
CALL TO ORDER:
Chair Pincher called the meeting to order at 7:06 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Shah led the Pledge of Allegiance.
ROLL CALL:
Present: Chair Pincher, Vice Chair Torng and Commissioners Morris and Shah.
Commissioner Virginkar was excused.
Also Present: David Liu, Director of Public Works; Fred Alamolhoda, Senior Engineer;
Sharon Gomez, Senior Management Analyst; Kimberly Molina, Assistant Engineer and
Debbie Gonzales, Administrative Assistant.
I. APPROVAL OF MINUTES
A. Minutes of Regular Meeting of April 14, 2005 — Approved as presented with
C/Morris and VC/Torng abstaining.
B. Minutes of Regular Meeting of May 12, 2005 — Approved as presented with
C/Shah and Chair/Pincher abstaining.
II. PUBLIC COMMENTS: None Offered.
III. CONSENT CALENDAR: None
IV. ITEMS FROM STAFF:
A. Traffic Enforcement Update — Received and filed on the following items:
1. Citations: May 2005
2. Collisions: May 2005
V. OLD BUSINESS:
A. Neighborhood Traffic Management Program Progress Report - Received
and Filed.
PWD/Liu reported that to date staff had conducted twelve (12) community
workshops within the five residential districts. Residents' primary concerns
include speeding motorists as well as traffic volume and school related
issues and they felt those items needed immediate action. Staff is also
June 9, 2005 PAGE 2 T&T COMMISSION
seeking input on how to move forward with the school traffic related issues
as to whether it should be a focus or an element of the program. Staff plans
to bring recommendations to the Commission in July that staff believes will
serve as mitigation tools based on input from the residents, the consultant
and staff. He noted that the proposed Capital Improvement Program sets
aside $25,000 per district for improvements within each of the five districts.
The next step for the Commission is to discuss the proposals with staff prior
to going back out to the community with possible pilot programs.
C/Shah felt that money could be moved from one district to another
depending on the severity of the need for mitigation.
C/Morris agreed with C/Shah and said he felt the School Safety Study
should be included in the report for budgetary purposes to deal with such
issues as morning cut -through traffic. He felt strongly that it would be fiscally
prudent to deal with the issues at Prospectors Road and Golden Springs
Drive and at Sunset Crossing Road and the off -ramp from the SR -57 by
including center median improvements to discourage freeway traffic from
making right turns from the SR -57 freeway.
VC/Torng agreed with C/Morris. He hoped that the consultant had
conducted his own research rather than relying on input from the residents
because he viewed this project as one that should improve the City's overall
calming by incorporating a global rather than a local view. Instead of
separating the project into districts the City should take this opportunity to at
least provide a grand scale proposal and budget the necessary funds for
future mitigation.
VI. NEW BUSINESS: None
VII. STATUS OF PREVIOUS ACTION ITEMS: None
VIII. ITEMS FROM COMMISSIONERS: C/Shah congratulated staff on the right
turn on red extinguishable sign installation at the Diamond Bar Center. He believed
that the design was very appropriate to the field condition. He asked for an update
on the City of Industry's plan to widen Grand Avenue and asked if the City planned
to install cameras for purposes of monitoring traffic. He said he noticed too many
vehicles turning left from Grand Avenue onto southbound Diamond Bar Boulevard
in the early hours of the day. He also said he found it difficult to make a right turn
from southbound Diamond Bar Boulevard onto westbound Grand Avenue because
people make U-turns and it creates a conflict when pedestrians are trying to cross
Diamond Bar Boulevard. He wondered if it would be possible to consider a
protected right turn in order to avoid the conflict.
C/Shah asked if Caltrans indicated they would be widening the Grand Avenue
overpass of the SR 57/60 interchange. PWD/Liu said that there is further analysis
June 9, 2005 PAGE 3 T&T COMMISSION
prepared and impacts must be taken into consideration before any work can
proceed. The City of Industry will pay for the cost of the consultant to develop the
plans and for the environmental documents for the project.
C/Morris informed staff that the French drain on Golden Springs Drive east of
Rancheria Road at the edge of the Northminster Presbyterian Church property is
covered with algae and needs to be cleaned. He said that one of his meetings at
his school in Phillips Ranch was canceled because residents were at the Pomona
City Council to discuss a potential low cost housing development in the Elephant
Hill area between the Humane Society and Temple Avenue and should such a
development occur the homeowners/residents would look to Diamond Bar for
services. C/Morris said he would plan to attend the July Commission meeting and
would be on vacation and away during the August 2005 meeting.
Chair/Pincher said she agreed with C/Morris about Sunset Crossing Road. It is a
gateway to the community and not a cut -through. Also, it seems that some
residential areas are more impacted by school traffic than others on a daily basis
so in her opinion, the school issue should be included in the study. She thanked
staff for the excellent report and looked forward to learning about the
Neighborhood Traffic Management Program recommendations.
VC/Torng said he received a complaint from a resident who felt that it took too long
to turn from Mt. Laurel Way onto Diamond Bar Boulevard. VC/Torng said he
noticed that a left turn signal was included on the Capital Improvement Project list
and felt that might solve the problem. He said he would report back to his friend.
He noticed that there is a lot of U-turn and left turn activities at Pathfinder Road
and Brea Canyon Road. He suggested that because of the SR57/60
improvements it was placing undo burden on the area. Some individuals have
suggested two left turn lanes to avoid the yield for the left turn on green.
PWD/Liu responded to VC/Torng that staff has been studying the Pathfinder Road
and Brea Canyon Road intersection and that the initial request was to add a
second right turn from westbound Pathfinder Road to northbound Brea Canyon
Road. When the study is completed there may be a change from protected
permissive to left turn green arrow at the intersection for eastbound Pathfinder
Road to northbound Brea Canyon Road.
Chair/Pincher spoke about the Caltrans on-ramp to the southbound SR57. When
stopped in the left -turn pocket traveling west on Pathfinder Road waiting to turn
onto the on-ramp, the arrow turns green and if you are lucky there are no cars
coming from eastbound Pathfinder Road and flying onto the on-ramp. When
initiating a left turn onto the on-ramp it puts the vehicle immediately into the carpool
only lane. If there are a lot of vehicles traveling from southbound Brea Canyon
Road to eastbound Pathfinder Road and drivers from westbound Pathfinder road
turn left onto the on-ramp there is no way to move over to be legal. In her opinion,
there should be two regular traffic lanes rather than one regular traffic lane and one
carpool lane.
June 9, 2005 PAGE 4 T&T COMMISSION
Chair/Pincher felt that the on-ramp was very short and the competition from the
drivers coming off of Brea Canyon Road onto the on-ramp off of Pathfinder Road
were gaining momentum and did not want to merge. Once on the freeway one has
to accelerate very carefully due to the pitch and curve of the freeway.
C/Morris said that the SR60 on-ramp going eastbound at Diamond Bar Boulevard
also has a carpool lane and he believes the carpool lanes are relatively useless.
He felt that carpool lanes on on -ramps could serve a purpose but to have them just
for the sake of having them puts drivers at risk when they are the only person in
their vehicle because they become "stuck" in the carpool lane and risk citations. He
suggested that the issue should be re-evaluated by Caltrans.
PWD/Liu explained that the City had attempted for many years to work with
Caltrans on the issues brought forward by the Commissioners. He said that almost
all on -ramps have the same issues. One way to get Caltrans to respond might be
to ask them to make changes based on the current construction activities.
C/Morris suggested that the elected officials at the state level might be able to
assist with these issues. Another Caltrans issue was the striping on Phillips Ranch
Road from the underpass to Diamond Ranch Road.
Chair/Pincher said she was concerned about jaywalking at Diamond Bar High
School on Brahma Blvd and wondered why there was no crosswalk.
SE/Alamolhoda said that during the project design, due to the timing of the three
signals along Pathfinder Road, it was determined it would not be installed so as not
to conflict with the traffic flow. Last year the Sheriff's Department ticketed a number
of jaywalkers and the problem stopped and staff will ask the Sheriff's Department
to again monitor the area when school commences in the fall.
IX. INFORMATIONAL ITEMS:
A. Proposed FY 2005/06 Capital Improvement Program
PWD/Liu referred the Commissioners to the list that includes street
improvement projects, traffic control improvements, parks and recreation
improvements and miscellaneous expenditures for a total of approximately
$8.4 million. The funding sources include General Fund, Prop C and federal
and park funds. This year staff included decision packages totaling
approximately $569,000 that requires City Council approval. Included are
landscape improvement projects for Prospectors Road and Sunset Crossing
Road Parkway improvements and Prospectors Road from Sunset Crossing
Road to Golden Springs Drive.
June 9, 2005 PAGE 5 T&T COMMISSION
B. Caltrans 57/60 Freeway Construction Project
SE/Alamolhoda reported that last week Caltrans cleaned up a considerable
amount of graffiti. There were no major project changes to report since the
May meeting except that Edison had completed relocation and installation of
a new facility at the location of the new on-ramp to SR60 at Brea Canyon
Road. The project continues to move forward ahead of schedule.
Chair/Pincher felt it would be beneficial to place someone in the
construction area at night to catch the graffiti perpetrators. SE/Alamolhoda
responded that the Sheriff's Department was looking into the matter and
that they believed it was the work of a Rowland Heights gang. C/Shah said
it was very difficult to catch individuals in the act. C/Morris said that some
jurisdictions offer rewards and that it has spawned a mini bounty hunting
opportunity. Individuals get pictures of the perpetrators, get license
numbers, etc. so that they can claim the reward when the offenders are
arrested and restitution is sought. C/Shah said the only way to stop graffiti
was to clean it up as quickly as possible.
C. Neighborhood Traffic Management Program (NTMP)
SMA/Gomez updated the Commission on the last four neighborhood
meetings. Consultant Joe Faulter proposed parking lanes, speed cushions
and raised medians along Gold Rush Drive, Fountain Springs Road, Cold
Spring Lane and a portion of Crooked Creek Drive. These areas were
reviewed with traffic speed and volume counts and the consultant reviewed
and surveyed the streets and monitored the traffic in every district at various
times of the day. Due to limited funds one or two streets will be chosen for
mitigation in each of the five districts. Staff will take the Commission on a
virtual tour of the five areas in July 2005.
Chair/Pincher recalled that the residents were in favor of stop signs at
Prospectors Road and Sunset Crossing Road and there was a discussion
about traffic problems and a suggestion that a median be installed to slow
the traffic. As she recalled those in attendance at the Commission meeting
were very much in favor of the installation.
X. SCHEDULE OF FUTURE CITY EVENTS — as adgendized.
XII. FUTURE AGENDA ITEMS: None
ADJOURNMENT: With no further business to come before the Traffic and
June 9, 2005 PAGE 6 T&T COMMISSION
Transportation Commission, Chair/Pincher adjourned the meeting at 8:28 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
Chair Liana Pincher
Agenda No. 6.3.2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
SPECIAL MEETING OF
AUGUST 4, 2005
CALL TO ORDER:
Chairman Pincher called the special meeting to order at 5:33 p.m. in the South Coast Air
Quality Management/Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Virginkar led the Pledge of
Allegiance.
ROLL CALL:
Present: Chairman Pincher, and Commissioners, Shah,
Shay and Virginkar.
Commissioner Morris was excused.
Also Present: David Liu, Director of Public Works; Fred
Alamolhoda, Senior Engineer; Sharon Gomez, Senior Management Analyst; Kimberly
Molina, Assistant Engineer and Debbie Gonzales, Administrative Assistant.
I. PUBLIC COMMENTS: None Offered.
II. CONSENT CALENDAR: None
III. OLD BUSINESS:
A. Neighborhood Traffic Management Program — Presentation of proposed
action plan for five (5) districts.
SMA/Gomez presented staff's report on the Pilot Projects for the
Neighborhood Traffic Management Program (NTMP) introduced to the
residents in January 2005. Prior to that time the City was divided into five
districts to make it more manageable. For this fiscal year Council approved
$125,000 ($25,000 per district) for mitigation measures. The slide
presentation represented input received from residents during meetings
held at each of the five areas. SMA/Gomez stated that staff's
recommendation was for the Commission to concur with staff to install the
pilot projects for the five (5) NTMP districts. Once approved staff will send
out press releases to the newspapers advising residents that the projects
will commence. When the pilot projects are installed, signs will be installed
at the entrance to each of the five neighborhoods stating the area is a Pilot
Project for the NTMP.
SMA/Gomez stated that the majority of concerns from the residents in the
AUGUST 4, 2005 PAGE 2 T&T COMMISSION SPECIAL MEETING
northern area were cut -through traffic coming off SR -57 and speeding
through the City. The same was true of Prospectors Road.
DPW/Liu said that literally thousands of residents on a neighborhood -wide
basis were invited to attend the neighborhood meetings.
SMA/Gomez stated that the following suggestions for the westerly portion
were proposed by residents: Place red light cameras at Diamond Bar
Boulevard and Sunset Crossing Road; complete the overpass between the
SR57/60; resurface Gentle Springs Lane (to be completed this year under
CIP projects); repair sound wall near Prospectors Road and the SR60
overpass (fixed by Caltrans); extend the sound wall by an additional 80 feet.
SMA/Gomez stated that the following suggestions were offered for the
easterly area from Diamond Bar Boulevard midway into Sunset Crossing
Road just short of Prospectors Road: Install parking lanes along each side
of Sunset Crossing Road to visually narrow the road and cut down on the
speeding; install striped center medians for narrowing the street. Traveling
further west on Sunset Crossing Road toward Prospectors Road, continue
the parking lanes on both sides of the street and a painted center median.
Prospectors Road from Sunset Crossing Road south to Dry Creek Road:
install speed cushions where the grade permits. SMA/Gomez reported that
in order to consider any of the mitigation measures staff would have to
survey the roads and streets to determine location of catch basins,
driveways, etc. before speed cushions or other traffic calming devices could
be installed.
SMA/Gomez continued with the middle third of Prospectors Road: Continue
installing speed cushions where the grades and survey permit. In the final
third of Prospectors Road down to Rock River Road and the SR -60, install
speed cushions to slow traffic on the downgrade to the freeway underpass
down to Golden Springs Drive.
SMA/Gomez reported that the estimated cost to paint the striped median
and parking lanes on Sunset Crossing Road and installation of
approximately nine speed cushions would be within the $25,000 set aside
for the area. Prospectors Road is a CIP project for design of pavement
rehabilitation and it would be cost effective to include installation of the
speed cushions within the design project.
PWD/Liu responded to C/Virginkar that the proposed mitigation measures
were the result of input from the residents, consultant and staff.
SMA/Gomez stated that when the City proceeds in the future with the
NTMP, there would be a petition process that would require a 67% majority
consensus of the residents living along the affected street. However, this is
a pilot project and would be implemented without that majority process.
AUGUST 4, 2005 PAGE 3 T&T COMMISSION SPECIAL MEETING
SMA/Gomez continued with suggestions for the lower section of Sunset
Crossing Road near Diamond Bar Boulevard: Install a sign at both ends of
Sunset Crossing Road (Diamond Bar Boulevard and Golden Springs Drive)
advising drivers that they are entering a residential street and that they
should obey the laws. Parking lanes, striping and speed cushions will be
installed along the street to visually narrow the street and render it more
difficult to speed. The difference between a speed cushion and speed hump
is that a speed cushion has breaks in the center to allow for wide axle
vehicles (fire trucks, trash trucks, etc.) to move smoothly through the area.
SMA/Gomez reported the proposed measures for the center portion of
Sunset Crossing Road to Del Sol Lane: continue installing parking lanes
and striping and speed cushions where the grade permits. To complete
Sunset Crossing Road from Del Sol Lane to Golden Springs Drive, the
proposed measures are a continuation of parking lanes, striping, speed
cushion and an entry sign.
SMA/Gomez said that residents perceive cut through traffic as coming from
outside the area. Instead, it is actually their neighbors who cut through their
neighborhood from other areas. The total cost for striping, parking lanes,
speed cushions and signage was slightly in excess of $31,000 for this area.
SMA/Gomez reported on the green area — Pathfinder Road south to the
Brea Canyon Road border: Based on comments from the residents,
Fountain Springs Road has cut -through traffic coming from SR -57 at
Pathfinder Road, continuing south on Brea Canyon Road to Fountain
Springs Road. The conceptual plan for the easterly half of Fountain Springs
Road between Diamond Bar Blvd. and Castle Rock Road includes speed
cushions and narrowing of the road with Texas dots and striping. Texas dots
are approximately 6-8" in diameter and are 2 '/2 to 3" high. The most
effective and enduring material is ceramic filled with resin. The less
desirable material is a rubberized material. The street sweeper cannot go
over the Texas dot so he will lift the brushes leaving some debris in the
area. Conceptual mitigation for the westerly half of Fountain Springs Road
from Castle Rock Road to Brea Canyon includes speed cushions (beginning
at approximately Sunbright Drive). Proposed measures for Castle Rock
Road close to the Castle Elementary School and problems with congestion
during school hours are: install speed cushions to slow the traffic and
prevent U-turns; install Texas dots down the center lane to prevent U-turns.
Total cost estimated to be within the $25,000 budget.
Third Area (orange) — bounded by Diamond Bar Boulevard, Grand Avenue,
SR60 and the City's easterly boundary: Residents were concerned about
speeding along Rancheria Road and Jubilee Lane where there is no
centerline striping and no stop signs on the side streets as they enter
Rancheria Road. Residents asked for cul-de-sacs in the area. Staff intends
AUGUST 4, 2005 PAGE 4 T&T COMMISSION SPECIAL MEETING
to introduce a new traffic -calming device, the mini -traffic circle at two
locations on Rancheria Road at Casa Loma Drive and Jubilee Lane. Drivers
would be educated that all vehicles must yield to traffic on the left. On
Jubilee Lane, staff proposes the installation of speed cushions subject to the
downhill grade and continue the median with painted striping and Texas
dots at the end to further delineate the road.
The area of Golden Prados Drive on the east side of Golden Springs Drive,
was also reviewed. There are no side streets on the lower portion of
Golden Prados Drive as one proceeds toward Great Bend Drive, so staff is
suggesting speed cushions for the area subject to the downgrade.
Pink Area (the middle of the City) between Grand Avenue and Pathfinder
Road: Staff intends to key into the Maple Hill School area for the pilot
program. Further, staff recommends installation of speed cushions to slow
the traffic in front of the school on the downhill curve to Diamond Bar
Boulevard; install a raised/textured crosswalk; add red curbing in the area of
the raised crosswalk and install speed cushions on Eaglefen Drive downhill
from Birdseye Drive to Maple Hill Road. Cost estimated to be within budget.
Blue Area (northeasterly) — Brea Canyon Road/Golden Springs Drive:
Concerns — speeding and cut through traffic: Install speed cushions along
Lycoming Street on both sides of the mobile home park ingress/egress;
install raised/textured crosswalk with Texas dots at the intersection at
Glenwick Avenue and consider a new traffic circulation program in
conjunction with Walnut Elementary School.
Flintgate Drive — vacant land abutting the freeway. Staff intends to require
that traffic mitigation measures be incorporated into future commercial
construction.
SMA/Gomez reported that the residents were impressed with the proposed
pilot projects and staff intends to stay within this year's fiscal budget amount
of $125,000. Staff chose one or two areas for pilot projects from each
district. Staff recommends that the Traffic and Transportation Commission
recommend the pilot projects to Council for approval and appropriation of
budget funds for implementation in the five NTMP Districts. Staff will provide
a manual to each Commissioner for perusal prior to the next Commission
meeting. If the project is approved, staff will begin developing articles for the
City News and develop a video for DBTV.
PWD/Liu concurred with Chair/Pincher that this has been an almost two-
year process.
C/Shah said he liked the presentation and especially liked the introduction
of the traffic circle because in many countries they work very well.
Yesterday he viewed a traffic circle in Thousand Oaks and was impressed
AUGUST 4, 2005 PAGE 5 T&T COMMISSION SPECIAL MEETING
with what he saw. It seems that there are too many speed cushions
recommended on several streets and perhaps staff would consider limiting
speed cushions to the areas near schools. He also questioned the
effectiveness of a sign that read, "please drive carefully" and felt the City
could save money by eliminating the sign. He was concerned about the
raised crosswalk and a speed cushion being in very close proximity on
Lycoming Street. In his opinion, a short median does not work well because
if drivers are not paying attention they tend to hit the median and felt the
median should be longer and wider at Lycoming Street. He liked the idea of
a textured crosswalk and believed it could work very well. He reiterated that
he was very pleased about the team's work.
C/Shay concurred that SMA/Gomez made a magnificent presentation. He
was amazed that the City could move forward with the pilot project and stay
within the budget amount of $125,000. Two major issues were cut through
traffic and speeding and he felt that the majority of mitigation measures
would help to nullify speeding. However, he did not believe that many
drivers would avoid cutting through certain areas and law enforcement
would have to be called in to help with the problem. If cut through traffic is
not eliminated, only a portion of the safety problem is eliminated. People in
a hurry that drive recklessly at the wrong time may accentuate the problem
of safety because they are out of control. He also concurred with staff's
statement that upon further evaluation the number of speed cushions could
be reduced. He asked for clarification about safety vehicles being able to
circumvent the speed cushions and wondered why a vehicle would not be
able to do the same thing. SMA/Gomez explained that the speed cushions
are broken in such a way that a wide -axle vehicle could go between the
humps whereas a smaller passenger vehicle could not circumvent the
cushion because at least one side of the vehicle would have to traverse the
cushion.
C/Virginkar complimented staff and the consultant for their great effort. He
was comfortable that the proposed mitigation measures would achieve their
intended purposes. He concurred with C/Shah's comments and concerns.
He felt that a speed cushion would not be necessary for the exit in zone 5
and perhaps all speed cushions should be eliminated from all exits. He also
felt the raised crosswalk and speed cushions were too close in proximity.
One general concern about crosswalks is that crosswalks tend to provide a
false sense of safety and by texturing the crosswalk it is further highlighted
and he was concerned that the driver might not be aware he was
approaching the crosswalk. He agreed that signs asking drivers to drive
carefully would be somewhat ineffective because the streets were filled with
too many signs. Regarding Sunset Crossing Road and the installation of a
striped center median, he wondered if it would be preferable to have a
raised island median that would send a strong signal that drivers could not
cross over to the opposite side of the street. He asked why staff was not
proposing to install speed humps instead of speed cushions and whether
AUGUST 4, 2005 PAGE 6 T&T COMMISSION SPECIAL MEETING
this was creating new criteria.
PWD/Liu explained that the use of speed humps is part of the program. In
fact, speed humps are tools (an adopted program) included in the manual
for the traffic management program. The introduction and added benefit of
speed cushions is a compromise with the County's concern about the
reduction in response time for safety vehicles. The cost is about the same
for speed cushions as it is for speed humps and the criteria is almost the
same. C/Virginkar felt that criteria should be modified to include speed
cushions. DPW/Liu responded that the City would introduce a toolbox of
measures and physical devices with this Neighborhood Traffic Management
Program for consideration. Currently, the only physical device approved by
City Council to date was speed humps. C/Virginkar asked if striping for
street parking to narrow a street had been done in other cities. DPW/Liu
said that paint has been used to strip parking in many jurisdictions. In this
case, the City is taking small steps. If the painted lines do not work staff will
move on to the next step after the six month study identifies the outcome.
C/Virginkar felt that by using Texas dots the point would be driven home
that the parking lanes were a serious mitigation measures. DPW/Liu said
that Texas dots are not pretty. Staff believes it is prudent to take small steps
and get the residents to buy into the program and support the use of
physical devices. C/Virginkar asked why staff preferred Texas dots to Botts
dots. DPW/Liu explained that Texas dots were much larger and more
difficult to traverse. C/Virginkar asked if the Sheriff's Department would be
able to issue citations to drivers who ignored the parking strips and DPW/Liu
responded "absolutely" - all of the pilot projects will be supported by the
Sheriff's Department. C/Virginkar said that in his opinion the mini -circle was
a great idea and felt it could and should be used in many of the areas
throughout the City and that the mini -circle should be built up as high as
possible without obstructing views. C/Virginkar said he agreed somewhat
with C/Shah that a short median island was not effective but believed it was
more effective than Botts dots or striping and that wherever possible, the
length of the median should be extended.
Chair/Pincher asked if Sunset Crossing Road residents, upon witnessing
the effectiveness of the pilot program could ask for permanent
enhancements such as requesting median heights to be raised, landscaped,
etc. in order to make their street a gateway into the northern end of the City.
PWD/Liu responded that all requests would be considered. In fact, residents
of that area have been expecting the City to propose some type of traffic
mitigation and beautification to solve a chronic situation. Chair/Pincher felt
that the location of Botts dots on the north side of Fountain Springs Road off
Diamond Bar Boulevard might be too close and that the speed cushion
should be moved closer to Crooked Creek Drive. SMA/Gomez said that a
physical survey of the streets would be required before the proposed
measures could be instituted. For example, in the area of concern there are
commercial entries, an overpass to the storm drain channel, fire hydrants,
AUGUST 4, 2005 PAGE 7 T&T COMMISSION SPECIAL MEETING
residential driveways, etc. that must be taken into consideration.
Chair/Pincher was concerned about the standing water in the gutter and the
possible conflicting use of Texas dots. SMA/Gomez said that staff was
aware of settling in that older area of the City and the inherent problems
with respect to street maintenance.
Chair/Pincher wondered how much the crosswalk that crossed Lycoming
Street was utilized and if there should be a more defined crosswalk across
Glenwick Avenue. SMA/Gomez said that many students cross Lycoming
Street with their parents during peak morning and afternoon school hours
and there are many who cross at Glenwick Avenue as well.
C/Shay commented that the biggest challenge facing the City is attempting
to control what amounts to too many cars. Human behavior dictates that
people look for a way to circumvent new features and typically that behavior
results in breaking the law. Therefore, it is very important for law
enforcement to buy into this equation. He was concerned that medians
could lead to new problems and he believed that the proposed mitigation
measures would have to be looked at very delicately prior to
implementation.
C/Shah suggested that stop signs in certain areas like the stop sign on
Montefino Drive might work better than speed humps. He said he liked
Texas dots for the parking lanes because it would be a cheaper solution and
prevent people from crossing over parking lanes. His opinion was that traffic
circles work and people generally respect such features and those who
break the law will do so regardless of what measures are taken. In
conclusion he asked staff to consider three options: speed cushion versus
the stop sign or number of speed cushions; installation of "please drive
safely" signs and whether or not it was cost effective, and if speed cushions
are installed close to a raised crosswalk study the area to make sure the
installations are safe. He thanked staff for a job well done.
C/Virginkar moved, C/Shay seconded to accept staff's recommendation to
install the pilot projects for the five (5) NTMP districts with the provision that
the Commissioner's comments be included in the recommendation to
Council.
SE/Alamolhoda said it was his understanding that all of the Commissioners
and residents comments and City policies were to be included in the
toolbox.
Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Shah, Shay, Virginkar,
Chair/Pincher
NOES: COMMISSIONERS: None
AUGUST 4, 2005
PAGE 8 T&T COMMISSION SPECIAL MEETING
ABSENT: COMMISSIONERS: Morris
C/Virginkar expressed his enthusiasm that this program was moving forward
at a fast pace and that the residents would soon see positive action in their
community. PWD/Liu said that staff was excited about the City's proactive
approach and was very pleased with Council's support of the program.
IV. BUSINESS: None
V. STATUS OF PREVIOUS ACTION ITEMS: None
VI. ITEMS FROM COMMISSIONERS:
C/Shah recommended that members of ITI take this item to their next meeting. He
said he noticed that workers were walking along the edge of the medians and felt
that it presented a safety hazard. Also, when a lane is closed, the lane delineators
should start further back to better warn traffic in advance of the situation.
VI. INFORMATIONAL ITEMS:
VII. SCHEDULE OF FUTURE CITY EVENTS — as adgendized.
IX. FUTURE AGENDA ITEMS: None
ADJOURNMENT: With no further business to come before the Traffic and
Transportation Commission, Chair/Pincher adjourned the meeting at 7:31 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
Chairman Liana Pincher
Agenda No. 6.3.3
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
AUGUST 11, 2005
CALL TO ORDER:
Chairman Pincher called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Virginkar led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Pincher and Commissioners Shay and Virginkar.
Commissioners Morris and Shah were excused.
Also Present: David Liu, Public Works Director, Fred Alamolhoda, Senior Engineer;
Kimberly Molina, Assistant Engineer; Michelle Chan, Senior
Administrative Assistant and Debbie Gonzales, Senior Administrative
Assistant.
I. SELECTION OF A VICE-CHAIRMAN FOR THE TRAFFIC AND
TRANSPORTATION COMMISSION.
Commissioner Virginkar nominated Commissioner Shah. Commissioner Shay
seconded the nomination. There were no other nominations offered. Upon
unanimous consent, Commissioner Shah was elected Vice Chairman of the Traffic
and Transportation Commission.
II. APPROVAL OF MINUTES:
1. Minutes of June 9, 2005. (Continued to September 8, 2005)
III. PUBLIC COMMENTS: None Offered.
IV. CONSENT CALENDAR: None.
V. ITEMS FROM STAFF:
A. Traffic Enforcement Update - Received and filed on the following items:
1. Citations: July 2005
2. Collisions: July 2005
3. Future Deployment of the Radar Trailer
August 11, 2005 PAGE 2 T&T COMMISSION
August 11, 2005 PAGE 2 T&T COMMISSION
VI. NEW BUSINESS:
A. Traffic Concerns at the Cimarron Oaks Condominiums, Golden Springs
Drive between Sylvan Glen Road and High Knob Road.
SMA/Gomez presented staff's report and recommended that the Traffic and
Transportation Commission receive public comments and concur with staff
for installation of a painted median on Golden Springs Drive in front of the
condominium driveway to the north of Sunset Crossing Road along with
additional red curbing.
Tina Elliot, 540 N. Golden Springs Dr. said that the excellent solution
proposed by SMA/Gomez would cover the top portion of the complex but
not the bottom portion that exits at Willow Creek Road. It is very dangerous
for drivers turning southerly onto Golden Springs Drive because there is a
curve in the road and the vehicles park so close to the driveway that it
interferes with site visibility. She suggested painting the curbing red on
Golden Springs Drive to remove three to four parking spaces and free up
about 80 feet to improve the site visibility.
Peter Pirritano, 600 Golden Springs Drive, concurred with Tina Elliot and the
other residents that the visibility on Golden Springs Drive at Willow Creek
Road was limited and dangerous for drivers exiting the complex. In fact, he
witnessed several accidents in that location and felt it was a matter of time
that a serious accident would occur. In addition, parents park in the area to
let their children off for the school across the street and that too is
dangerous for the kids.
Clayton, 1070 Golden Springs, said there had been at least 4 accidents in
the past 45 days in the area. It is a very, very dangerous situation whether
drivers are turning left or right. A median and perhaps greater enforcement
would help.
Susan Knox, 1020G Golden Springs Drive, said she has lived in the
August 11, 2005 PAGE 3
T&T COMMISSION
complex for three years and every time she goes in and out of the complex
she prays that she does not get hit. In order to make a cross -lane turn into
the complex, one must sit in an open lane to wait his turn to the northbound
traffic. One evening she was in the line with one car in front and one behind
her waiting to turn and a driver came barreling down the street and
smashed into the car behind her. She proceeded into the complex and
parked in her parking slot. About five minutes later a young man came
through the complex screaming for the lady in the red truck. She went out
onto her deck and asked him what was the problem and he replied she
caused an accident out on the street and she needed to be arrested. The
police came and instructed the young man that he was incorrect. She was
ahead of him and could not have caused the accident. Her point was that
this is the daily scenario at her complex. No matter how many times
residents look to the left, right and back to the left again, drivers never know
when it is safe to pull out.
Henry Aragai, 960D Golden Springs Drive said that less than a year ago the
street was re -paved and there is a sign on the street between Sunset
Crossing and High Knob that tells drivers in the right lane that they must
turn right. In the past there was a dedicated line for the residents. The sign
is present but the demarcation line is missing. He said he was hit twice in
the area, once going northbound and once going southbound.
Louise Latzenhiser, 530A N. Golden Springs Dr. stated that although she
had never been hit she has come very close to being hit many times. In fact,
she had to make a left turn to come to tonight's meeting and if the curb was
painted red so that no cars could park in the area it would be a major
improvement because a driver cannot see cars coming around the bend
from the north. And, if vans are parked in the area it is even more
dangerous and virtually impossible to get safely out of the complex.
Kathy Beck, 970E Golden Springs Dr. felt there were multiple concerns with
respect to the northern entrance: Traffic enforcement (speeding) and cut -
through traffic. She wondered if the traffic lights could be synchronized to
make sure that drivers stopped so that traffic could not gain speed coming
down the hill and it would give residents an opportunity to get out of the
complex. The median is important also and as previously stated, there was
a right -turn lane into the complex that needs to be restored.
SMA/Gomez stated that staff received a letter from Richard Chiao, 901
Golden Springs Drive Apt #A8, (Sunset Ridge) and he said he has lived in
the unit for 13 years and never had a problem with parking on the side
street of Golden Springs Drive. However, due to the news of having median
pavement markings and red curbing on Golden Springs Drive he is very
disturbed and strongly opposed to the proposed change. He is concerned
August 11, 2005 PAGE 4
T&T COMMISSION
that there is insufficient parking in the complex for his seven (7) vehicles
and that generally even visitor parking stalls are full.
C/Shay told the residents that he found it very interesting that he could
fundamentally relate to many of the problems expressed and that it appears
to him the two big concerns are blind spots and speeding. For law
enforcement to be effective there has to be something for them to enforce.
He asked if it would be possible to put a stop sign in the proximity of the
ingress/egress so that law enforcement could be deployed.
C/Virginkar asked staff to comment on why the right turn lane was not
repainted on the street. DPW/Liu said he could not remember the specifics
but he did remember the right turn lane as indicated on the aerial maps from
three years ago. The lanes may have been removed because of the street
parking.
SMA/Gomez responded to C/Virginkar that parking on both sides of the
street from Sunset Crossing Road to High Knob Road would be eliminated if
the median was installed.
PWD/Liu indicated to C/Shay that it was not a common practice to install
stop signs along arterials. Stop signs could be used as an interim measure
but that it was not usually done in Southern California.
C/Virginkar asked if Golden Springs Drive and Willow Creek Road
intersection had come before the Commission previously as a request for a
traffic signal and PWD/Liu said he could not recall that it had.
C/Virginkar said he understood the residents' comments and felt the issue
was more complex in this area than in other areas of the City where traffic
signals and stop signs were warranted. His initial reaction was to concur
with staff's recommendation with a modification to add red curbing to the
driveway across from Willow Creek Road. He suggested adding this matter
to the NTMP for the broader area of concern. In the alternative, the
proposed mitigation could be done at this time with enhanced traffic barriers
to be considered as separate phases within the NTMP. He concurred that
increased enforcement could help and he was very concerned that there
had been four accidents within the past 45 days.
C/Shay said that whenever he hears lives and safety may be at stake, it
gets his attention and he encouraged staff to look at this situation in terms of
immediate, short-term and long-term mitigation. It is a petrifying experience
when drivers are unable to safely make right and left turns out of their
August 11, 2005 PAGE 5 T&T COMMISSION
I&I
neighborhoods without the fear of being hit.
C/Virginkar asked if staff could offer Mr. Chaio an alternative solution for his
parking concerns.
Chair/Pincher said that in her opinion it was a matter of safety over parking.
She felt staff's recommendation was a good first step and perhaps down the
road something else could be done. She wondered if it would be good to
reinstate the painted right -turn lane and she would like to have staff request
extra enforcement. She also wondered if the traffic signals could be
tweaked.
C/Virginkar moved to concur with staff's recommendation for installation of a
painted median on Golden Springs Drive in front of the condominium
driveways to the north of Sunset Crossing Road along with additional red
curbing. C/Shay seconded the motion and requested an addendum to the
effect that staff be directed to continue to communicate and investigate the
situation to find out what the next step would be to solve the overall
problem. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS
NOES:
COMMISSIONERS
ABSENT:
COMMISSIONERS
Shay, Virginkar, Chair/Pincher
None
Morris, Shah
PWD/Liu stated that if there was no reason for eliminating the painted right -
turn lane it would be reinstated.
Chair/Pincher thanked the residents for their input
OLD BUSINESS:
A. Manual for Implementation of Neighborhood Traffic Management Program
in the City of Diamond Bar.
SMA/Gomez presented staff's report and recommended the Commission
review the manual for implementation of the NTMP.
C/Shay wanted to know under what circumstances this manual would be
given to residents for review. SMA/Gomez responded that this program is
for neighborhood traffic only and does not apply to arterials. For example,
yesterday she received a request from a resident living close to Golden
Springs Drive and Rancheria Road who indicated he has a problem with
speeding on his street and wanted speed humps as a solution. In this
instance, she would briefly explain the program to the resident and hand
him the packet and explain what he could do to affect change on his street
August 11, 2005 PAGE 6
T&T COMMISSION
and in his neighborhood. C/Shay said he liked staff's approach of
challenging the residents to come together to assist the City in making the
neighborhoods better and felt that the number one tool in this process was
education.
C/Virginkar commended staff and the consultant for putting together an
excellent and very user-friendly document.
Chair/Pincher felt the document was wonderful and easy to read. The only
comment she had was that the City has a speed hump Resolution and since
speed humps were a tool that could be used in residential neighborhoods so
perhaps the speed hump policy should be rolled into this program. She
assumed that because there would be costs involved in any form of
mitigation the matter would have to go before the City Council for approval.
SMA/Gomez responded that at the beginning of each fiscal year Council
approves a budget that includes an amount for NTMP and/or for speed
humps. Each time funds are needed for a specific type of mitigation, the
specific individual request goes to Council for project and funding approval.
She referred the Commission to Page 9 of the Manual for a summary of the
NTMP process.
C/Virginkar asked if there was a line -item budget for speed humps and
PWD/Liu responded that during the past two years $30,000 was budgeted
for speed humps. Beginning with the 2005/06 budget staff asked only for
NTMP funds and Council awarded 50 percent of the request. In conjunction
with signalization modifications, there have been a number of left -turn
modifications in recent years and about 2-3 new signals installed each year.
This year's budget for traffic signals was about $2 million.
SMA/Gomez and PWD/Liu continued with staff's presentation of the
manual.
Chair/Pincher said the document felt very friendly and she believed that a
resident reading the document would feel that they had an opportunity to
help make a difference in their neighborhood.
PWD/Liu stated that an NTMP video was under production and staff
planned to present the finished product to the Commission in the near future
prior to the Council's presentation.
C/Shay suggested the City publish a mass breakout article in the City
Newsletter.
SMA/Gomez stated that a recommendation was made to staff to possibly
August 11, 2005 PAGE 7 T&T COMMISSION
change the name of the manual to handbook, guidebook, guidelines or
some other name. PWD/Liu said that in accordance with the Commission's
request, the speed hump policy would be included in the resolution
presented to the City Council.
C/Shay offered that the manual should read: Planning for our Future
through the Neighborhood Traffic Management Program for the City of
Diamond Bar.
C/Virginkar agreed that after looking at the document, it was a manual.
However, C/Shay's point was well -taken and the current name was
somewhat dry.
The Commissioners unanimously agreed that the manual was an excellent
document that needed a standout presentation format and title.
Chair/Pincher suggested the manual cover should be red to help it stand
out.
C/Shay moved, C/Virginkar seconded to forward the manual to the City
Council for adoption. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Shay, Virginkar, Chair/Pincher
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Morris
VIII. STATUS OF PREVIOUS ACTION ITEMS: None
IX. ITEMS FROM COMMISSIONERS:
C/Shay stated that when drivers cross Grand Avenue traveling west on Golden
Spring Drive, west of Gateway Center Drive and are heading down the hill the first
speed sign is a 45 mph sign, the next sign prior to In 'N Out is 40 mph. That it is
one of the priority spots for issuing speeding tickets. To be fair to drivers there
should be a sign after the 45 mph sign prior to the 40 mph sign that indicates
drivers should reduce their speed. PWD/Liu said staff would look into that
recommendation. C/Shay suggested a more appropriate option might be to change
the 45 mph sign to a 40 mph for consistency.
C/Virginkar suggested that staff consider putting in a traffic signal at Willow Creek
Road because it would be the only way to slow traffic on that portion of the street.
Although the distance is only 350 feet between Sunset Crossing Road and Willow
Creek Road, there are similar signals in close proximity on Diamond Bar
Boulevard. C/Shay felt a stop sign would be just as effective. C/Virginkar asked for
August 11, 2005 PAGE 8
a six-month report to the Commission on the mitigation effort.
T&T COMMISSION
SMA/Gomez responded to Chair/Pincher that the left -turn lane at Clear Creek
Canyon Drive was installed two years ago and no modifications have been
installed since that time. There may have been a power outage or malfunction that
caused the green arrow not to engage. She said she would check with the traffic
signal maintenance company.
Chair/Pincher said she encountered the digital speed sign on Brea Canyon Road
going north and found the placement to be perfect. On Diamond Bar Boulevard at
the Von's and K -mart driveways, traffic exiting the centers there are no pavement
marking for vehicles crossing Diamond Bar Boulevard as well as turning right and
left. It is a very confusing and congested area. PWD/Liu responded that staff would
contact the management company to see if they could follow up with a better
management plan to delineate the traffic movements out of the two driveways.
AE/Molina reported that Von's was remodeling their store, upgrading the parking
lot and the circulation and that it might help to more properly queue the traffic.
PWD/Liu asked AE/Molina to work with the Planning Department to address
Chair/Pincher's concerns.
X. INFORMATIONAL ITEMS:
1. Caltrans 57/60 Freeway Construction Project
SE/Alamolhoda reported that 70 percent of the project was completed. Staff
was just informed that the Brea Canyon Road On-ramp to the westbound
SR60 would not be opened until August 2006 because Caltrans found that
the water table was too high and the area must be de -watered or the design
must be changed. It seems apparent that Caltrans intends to modify the
design.
2. Striping of Phillips Ranch Road from SR60 to Diamond Ranch Road
SMA/Gomez reported that at the June meeting C/Morris brought to staff's
attention that the lane striping/center median striping needed to be
repainted. She called Pomona's Engineering Department and found that
they were aware of the need for re -striping and would be doing that in the
near future. C/Morris also mentioned the on-off ramp areas for the
eastbound SR -71 to the underpass and beyond were in need of restriping.
In response, she and the City of Pomona contacted Caltrans to ask for re -
striping of the area.
3. Traffic Signal Modification at Pathfinder Road and Brea Canyon Road
August 11, 2005 PAGE 9
T&T COMMISSION
SMA/Gomez responded to C/Shah's request for an additional right -turn lane
for westbound Pathfinder Road onto northbound Brea Canyon Road. Staff
was working on that matter and found that it would require re -striping as well
as signal modifications to the eastbound left turn from Pathfinder Road onto
northbound Brea Canyon Road. Staff intends to complete plans and
drawings and obtain an engineer's estimate of costs to place the matter
before Council for CIP approval.
4. Presbyterian Church Water Runoff/Cleanup
SE/Alamolhada responded to C/Morris that the same night this was reported
to staff the City's maintenance personnel had cleaned up the area and that
the maintenance worker was asked to continue monitoring the area.
5. Development of Property North of Temple Avenue/Diamond Bar Boulevard
in the City of Pomona
SE/Alamolhada said that staff contacted Pomona's Planning Manager and
discovered there was no development application on file. Several months
ago a developer approached the property owner regarding possible
negotiations to purchase and/or develop the property. Pomona held a public
study session and many people from Phillips Ranch attended. Council gave
no directive to staff regarding the environmentally sensitive area and the
developer has not returned. If Pomona receives a proposal for development,
an EIR would be required.
6. Grand Avenue/Diamond Bar Boulevard Turning Conflicts
SMA/Gomez responded to C/Shah's concerns about traveling southbound
on Diamond Bar Boulevard and making a right turn onto westbound Grand
Avenue. Often there are vehicular conflicts because drivers who are
attempting to make a U-turn from eastbound Grand Avenue to go back into
the Starbuck's driveway conflict with cars turning right on red. The law
states that a right turn on red can only be made if it is safe to do so and
there are no other vehicles making legal turns. This intersection is part of
Phase II of the Grand Avenue project slated to commence in six months or
less. If modification can be made staff will take the matter under
consideration.
Chair/Pincher said she has observed drivers having to back up and try
again to negotiate the u -turn.
7. Grand Avenue freeway Overpass Improvements by City of Industry
August 11, 2005 PAGE 10
T&T COMMISSION
SE/Alamolhada reported that during the July 7 kickoff meeting it was
decided that the consultant would provide three alternatives for review and
comment. During the meeting Diamond Bar staff indicated that it was the
City's position that Grand Avenue between the bridge and Golden Springs
should not be widened because of the Target and housing projects. The
next meeting is scheduled for August 17.
8. Southbound SR57 Pathfinder Road On-ramp High Occupancy Vehicle
(HOV) Carpool Lane
SE/Almolhada stated that this is a common problem in Diamond Bar and
other cities. Staff contacted Caltrans to report the problem and Caltrans
responded that they would study the matter. This afternoon he received a
call from Caltrans and was not able to return the call. He will report back to
the Commission next month. He said he felt the response would be
negative.
9. Grand Avenue Improvements Project Phases I & II
SE/Alamolhada reported that construction on Phase I is well underway with
the massive earth movement near completion and expected to be
completed by the middle of next week. He estimated that the contractor was
one week behind and Diamond Bar gave the contractor two -day's leeway.
The contractor assured staff that he would be able to catch up and remain
current on the project. The plans and specifications for Phase II will be
submitted to Caltrans next week. Federal funds will be used for Phase III.
10. Slurry Seal Area 1
AE/Molina reported that a map of Area I was included in the July packet.
The project is scheduled to begin August 17 pending availability of materials
and the project is scheduled for completion on September 8. The contractor
indicated the school areas would be targeted first so that the slurry seal and
striping could be completed prior to commencement of the fall session. All
residents are notified 10 days and again 48 hours prior to the
commencement
of the slurry seal application.
11. Traffic Signal Modification
SMA/Gomez reported that this project will go into full swing Monday August
15. It includes the modification of three traffic signals for left turns and two
full installations at Pathfinder Road and Peaceful Hills Road, and at
Diamond Bar Boulevard and Maple Hill Road. Although this is a 100 day
project the contractor feels that the three modifications would be up and
running in a short period of time. The modification locations are: Diamond
August 11, 2005 PAGE 11
T&T COMMISSION
Bar Boulevard and Cold Spring Lane; Diamond Bar Boulevard and Sunset
Crossing Road and Diamond Bar Boulevard to the northbound SR57
onramp.
DPW/Liu introduced Michelle Chan who comes to Diamond Bar's Public Works
Division from the County of Orange Road Department.
XI. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda.
XII. FUTURE AGENDA ITEMS: None
XIII. ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Pincher adjourned the meeting at 9:25 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
Chairman Liana Pincher
Agenda No. 6.4
NOTICE REGARDING THE CHECK REGISTER
Please note that the Check Register has not been included in
the electronic versions of the City Council Agenda Packets on the
City's Web Site because severe formatting errors occur when
attempting to convert this material. If you are interested in receiving
a copy of the Warrant Register, please contact the City Clerk's office
at 909-839-7010 to receive a FAXed copy or to pick one up in
person.
We apologize for the inconvenience.
Agenda # 6.5
Meeting Date: 9/20/05
CITY COUNCIL\ AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AUTHORIZATION TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY
OF $25,000 TO EXTEND VENDOR SERVICES FOR SENIOR AND ADULT
EXCURSIONS PROVIDED BY INLAND EMPIRE STAGES LIMITED, IN AN AMOUNT
NOT -TO -EXCEED $48,000.00 FOR THE 2005/06 FISCAL YEAR.
RECOMMENDATION: Approve
FINANCIAL IMPACT: Funds for these services are already included in the 2005/06 fiscal year
budget. These costs are recovered by the City through fees collected from program participants.
BACKGROUND/DISCUSSION: Inland Empire Stages Limited provides excursion services for
seniors and adults throughout the year. This includes the coordination of transportation on a luxury
bus, entrance tickets and lunch or dinner for participants. Inland Empire Stages Limited is a
consistent low bidder and continues to be extremely professional, and is very responsive in fulfilling
the needs of the City.
Per the City's Purchasing Ordinance, awards for services to a single vendor in a fiscal year shall not
exceed the City Manager's purchasing authority of $25,000 without prior approval from the City
Council. Staff anticipates expenditures of $33,235.00 for senior excursions and $14,500.00 for adult
excursions for the current fiscal year. Currently, $6,652.00 has been expended for senior excursions
and $1,589.00 for adult excursions.
PREPARED BY:
REVIEWED BY:
Lorry Meyer, Community Services Coordinator / Seniors
Bob Rose
Community Services Director
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.6
Meeting Date: Sept. 20, 2005
AGENDA REPORT
TITLE: Approve contract with Fairbank, Maslin, Maullin and Associates for a cost not -to -exceed
$26,800 to conduct a survey determining community support to pay for a new library
and appropriate the funds from General Fund reserves.
C• T,RflA _ ME E
It is recommended that the City Council approve the contract with Fairbank, Maslin, Maullin and
Associates (FMMA) in an amount not -to -exceed $26,800 to conduct a survey that will gauge the level
of community support for a new library and appropriate the necessary funds to pay for the survey.
FINANCIAL IMPACT:
The survey was recommended by the City's consultant developing the library bond measure
educational campaign. This recommendation was made at the study session of September 6tn
Since the survey was not contemplated during the budget development, there are no funds
appropriated in the current budget for this expenditure.
DISCUSSION:
FMMA conducted a survey for the City several years ago as part of the information that was
submitted to the State of California in conjunction with the Library Bond Act. Coincidently, this is the
same company that was recommended by Catherine Lew, the City's consultant for the library bond
educational campaign. It is beneficial to utilize the same company that conducted the prior survey
since they can compare the data to the prior survey.
The survey will be developed with the assistance of Catherine Lew. Once developed, the proposed
survey will be provided to the City Council prior to being implemented in the community. It is our
intention to keep the survey as brief as possible but still provide valuable information.
PREPARED BY:
Deputy City Manager
Attachment
TO: Dave Doyle, Assistant City Manager
City of Diamond Bar
FROM: John Fairbank and Rick Sklarz
Fairbank, Maslin, Maullin & Associates
RE: Proposal to Conduct Opinion Research
DATE: September 14, 2005
Fairbank, Maslin, Maullin & Associates (FMM&A) is pleased to submit this proposal to the to the City of
Diamond Bar to conduct public opinion research to assess voter support for a bond measure to provide funding
for library services in Diamond Bar. FMM&A's background and experience leave the firm well-prepared to
conduct this research on behalf of the Diamond Bar Public Library. Some of the most critical aspects of our
research experience include:
• Extensive Experience in Diamond Bar: As you know FMM&A previously provided opinion research
regarding voter support for a ballot measure to fund the City's library services in 2002. Therefore,
FMM&A can use its experience to design an effective survey instrument that will help the City to build
a successful ballot measure and prioritize spending proposals. In addition, the survey will be able to
track voter response to determine if and how public opinion has changed since 2002. Further, FMM&A
conducts numerous surveys throughout Los Angeles County and Southern California and regularly polls
voters in the City of Diamond Bar.
• Local Finance Measures: FMM&A has conducted voter research for more than 100 bond and tax
ballot measures dealing with libraries, public safety, education, health care, open space, social services,
and transportation throughout the state. We understand the unique methodological and strategic
considerations inherent in conducting high-quality voter research for ballot measures that require a 2/3
vote to pass. FMM&A helped pass numerous bonds, parcel taxes, sales taxes and tobacco taxes
throughout the past decade. In particular, we have helped a number of cities pass library funding
measures, including San Jose (November 2004), Oakland (March 2004), Saratoga (2000) and Los
Angeles (1998). The firm also provided research for a statewide library bond, California's Proposition
85, in 1988.
In addition, FMM&A understands the particular challenges that confront California's cities in this climate of
budget constraints. In 2004, FMM&A conducted research for the California League of Cities that led to the
successful passage of Proposition IA, the statewide Local Taxpayer Protection Act that safeguards local tax
dollars for cities and counties.
A discussion of library services is also a central component of most community surveys FMM&A conducts on
behalf of local governments. FMM&A has extensive experience conducting city-wide surveys to assess
residents' views of conditions in their community, measure their satisfaction with existing local government
service delivery, and gauge support for new programs and policies as well as reaction to new proposed taxes.
Recent projects have included community assessments for the Cities of La Habra, Irvine, Huntington Beach,
Santa Ana, Oakland, Concord, Hemet, San Jose, San Luis Obispo, El Monte, Bellflower, Capitola,
Sunnyvale, Redondo Beach and Torrance, the assessment of community attitudes toward the Livermore
Police Department, and ongoing monitoring of public opinion regarding recycling and other Environmental
Services Department programs for the City of San Jose. FMM&A has also conducted "customer satisfaction"
studies in the cities of Santa Monica, Los Angeles, San Juan Capistrano, as well as Los Angeles, Ventura,
Santa Cruz, Monterey and Santa Barbara Counties.
Proposed Research Plan and Budget
FMM&A recommends conducting a baseline survey of a random sample of 400 Diamond Bar voters. A sample
of 400 should be sufficient to analyze the views of most major demographic and geographic subgroups in a city
the size of Diamond Bar; such a sample would have a margin of sampling error of +/- 4.9%.
We estimate that the survey questionnaire will take approximately 15-20 minutes for the average respondent to
complete. While the final content of the survey questionnaire would be developed in close consultation with
the City staff, we anticipate that it might include the following items:
• A ranking of the seriousness of a variety of problems facing the City;
• Satisfaction with existing local government services, in particular those of county libraries;
• Support for a potential library ballot measures (including a bond measure and a measure establishing
some type of ongoing funding source, such as a parcel tax) after hearing draft ballot language for the
measures;
• Support for the measure given a variety of annual costs per taxpayer;
• A ranking of the importance of various library and facility and services that the measure might fund;
• Reactions to a series of arguments in favor of a library measure;
• Reactions to a series of arguments against a library measure;
• Assessments of the believability of people and organizations that might take a position on the measure;
• Comprehensive demographic characteristics.
The table below provides estimated costs, assuming various survey lengths and a variety of interview
languages. The estimates for the surveys in English, Mandarin and Korean assume 50 interviews conducted in
Mandarin and 20 conducted in Korean. If fewer interviews were conducted in Asian languages, costs would be
lower. All costs listed are comprehensive, and include all costs for questionnaire design, sample preparation,
telephone interviewing, data analysis and cross -tabulation, and presentation of survey results to City staff.
Survey Cost
Length
15 min. $22,750
20 min. $26,800
Of course, FMM&A will be happy to structure the survey so that it both fits the City's available budget and
meets the City's research needs.
We are ready to begin working on this project at your request, and would welcome the opportunity to provide
research in support of obtaining additional resources to fund library services in the City of Diamond Bar.
Please let us know if there is any more information we can provide.
Agenda # 6.7(a)
Meeting Date: Sept. 20, 2005
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT IN THE AMOUNT OF $388,000 TO
SULLY -MILLER CONTRACTING COMPANY; AND AUTHORIZE A
CONTINGENCY AMOUNT OF $38,800 FOR CONTRACT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION OF $426,800 FOR CONSTRUCTION OF
NORTH WALNUT DRIVE STREET REHABILITATION PROJECT.
RECOMMENDATION:
Approve plans and specifications and award contract.
FINANCIAL IMPACT:
As part of the FY 2005-06 budget, $450,000 of General Funds has been budgeted for
this project.
BACKGROUND/DISCUSSION:
Walnut Drive is a commercial street utilized daily by commuters and truck traffic. See
attached aerial map. The condition of the street has deteriorated and is in need of
rehabilitation repairs.
Construction plans have been completed and on August 10, 2005, plans and specs
were made available for bidding.
The engineer's estimate for the project is $418,986.
Eight (8) bids were submitted and opened on September 7, 2005. The following are the
bid results:
Company
Bid Amount
1) Sully -Miller Contracting Company $388,000
2) Gentry Bros.
$432,259
3) Alliance Street Works
$438,162
4) Sequel Contracting
$456,400
5) Palp, Inc.
$486,183
6) Hillcrest Contracting
$574,467
7) All American Asphalt
$623,999
8) Silvia Construction
$692,973
The responsive low bidder is Sully -Miller Contracting Company. The contractor's
license has been checked with the State of California and the license is active and clear.
The scope of services will include the removal and replacement of pavement and base
for the entire length of North Walnut Drive from Lemon Avenue to the westerly
boundary. Also included are the removal and replacement of curb and gutter,
driveways, and sidewalk; and other incidental and appurtenant work necessary for the
proper construction of the improvements. Project schedule length is 45 working days.
The project schedule is tentatively set as follows:
Award Construction
Start Construction
Construction Completion
F044 Un-Iffla-40-MIrW
Sharon Gomez, Senior Management Analyst
REVIEWED BY:
September 20, 2005
October 17, 2005
December 21, 2005
Date prepared: September 12, 2005
David G. Liu, Director of Public Works James DeStefano, Assistant City Manager
Attachment: Agreement
Aerial Map
2
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date executed
by the Mayor and attested to by the City Clerk, by and between Sully -Miller Contracting
Company, hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar,
California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received,
publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Sully -Miller Contracting
Company and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for construction of the North
Walnut Drive Street Rehabilitation Protect in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor,
tools, materials, appliances, and equipment for and do the work for the construction of the North
Walnut Drive Street Rehabilitation Proiect in the City of Diamond Bar. The work to be
performed in accordance with the plans and specifications, dated August 2005 (The Plans and
Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter
mentioned and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference and made a part hereof with
like force and effect as if set forth in full herein. The Plans and Specifications,
CONTRACTOR'S Proposal dated September 7, 2005, together with this written agreement,
shall constitute the contract between the parties. This contract is intended to require a complete
and finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall be performed by the
CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that
any inconsistency exists between the aforesaid documents and this written agreement, the
provisions of this written agreement shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within forty-five (45) working
days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages in
the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete
beyond the expiration of the completion date. City may deduct the amount thereof
from any monies due or that may become due the CONTRACTOR under this agreement.
Progress payments made after the scheduled date of completion shall not constitute a waiver of
liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this contract
until he has obtained all insurance required hereunder in a company or companies acceptable
to City nor shall the CONTRACTOR allow any subcontractor to commence work on his
subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof
that he has taken out full workers' compensation insurance for all persons
whom he may employ directly or through subcontractors in carrying out
the work specified herein, in accordance with the laws of the State of
California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California Labor
Code, every CONTRACTOR shall secure the payment of compensation
to his employees. The CONTRACTOR, prior to commencing work, shall
sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers'
compensation or to undertake self insurance in accordance with the
provisions of that Code, and I will comply with
such provisions before commencing the performance of work of this
contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following
minimum limits and coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person;
$1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each person; $1,000,000
each accident.
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid
documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or
owned by the designated additional insured shall be called upon to
cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until
thirty (30) days after receipt by City of a written notice of such
cancellation or reduction of coverage as evidenced by receipt of a
registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional
insureds in the policy of insurance provided for in paragraph b. by
reason of any claim arising out of or connected with the operations
of CONTRACTOR or any subcontractor in performing the work
provided for herein;
2) Provides it shall not be canceled or altered without thirty (30) days'
written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the notice
of award of the Contract, deliver to the City Manager or his designee the
original policies of insurance required in paragraphs a. and b. hereof, or
deliver to the City Manager or his designee a certificate of the insurance
company, showing the issuance of such insurance, and the additional
insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the locality in which the public works is performed, and not less
than the general prevailing rate of per diem wages for holiday and overtime work. In that regard,
the Director of the Department of Industrial Relations of the State of California is required to and
has determined such general prevailing rates of per diem wages. Copies of
such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of
Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested
party on request. City also shall cause a copy of such determinations to be posted at the job
site.
3
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing
rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any
subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section
1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the performance
of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or journeymen in
any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works
site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's
work for all workmen employed in the execution of this contract, and the CONTRACTOR and
any sub -contractor under him shall comply with and be governed by the laws of the State of
California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of
the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00)
for each laborer, workman or mechanic employed in the execution of the contract, by him or any
sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to labor
more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this contract as such
travel and subsistence payments are defined in the applicable collective bargaining agreements
filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY:The City of Diamond Bar and its officers, agents
and employees ("Idemnitees") shall not be answerable or accountable in any manner for any
loss or damage that may happen to the work or any part thereof, or for any of the materials or
other things used or employed in performing the work; or for injury or damage to any person or
persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the
public, or for damage to adjoining or other property from any cause whatsoever arising out of or
in connection with the performance of the work. The CONTRACTOR shall be responsible for
any damage or injury to any person or property resulting from defects or obstructions or from
any cause whatsoever.
4
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection with the
work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or
invitees provided for herein, whether or not there is concurrent passive or active negligence on
the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will
pay all costs and expenses, including attorneys' fees incurred in
connection therewith.
The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection with
such work, operations or activities of the CONTRACTOR hereunder, and
the CONTRACTOR agrees to save and hold the Indemnitees harmless
therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other
claims arising out of or in connection with the work, operation or activities
hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all
costs and expenses incurred by Indemnitees in such action or proceeding
together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition has
been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is in
addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any additional
insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising our of or incident to
activities or operations performed by or on behalf of the Indemnitor regardless of any prior,
concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in
the Price Schedule in accordance with CONTRACTOR'S Proposal dated
September 7, 2005.
9
12. TERMINATION: This agreement may be terminated by the City, without cause,
upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days
prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily
incurred prior to the effective date of termination.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the
formalities required by law on the respective dates set forth opposite their signatures.
State of California "CONTRACTOR'S" License No. 747612, A Classification
Date
Date
Date
Sully -Miller Contracting Company
1100 E. Orangethorpe Ave., Suite 200
Anaheim, CA 92801
in
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
ATTEST:
20
WEN CHANG, MAYOR
LINDA C. LOWRY, CITY CLERK
CONTRACTOR'S Business Phone (714) 578-9600
Emergency Phone at which CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY Date
L•.
Agenda # 6.7(b)
Meeting Date: Sept. 20, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVE CONTRACT AMENDMENT No. 2 WITH GFB-FRIEDRICH
(GFB) & ASSOC., INC. FOR CONSTRUCTION MANAGEMENT/
INSPECTION SERVICES IN AN AMOUNT NOT TO EXCEED $23,200.
RECOMMENDATION:
Approve contract amendment.
FINANCIAL IMPACT:
As part of the FY 2005-06 budget $450,000 of General Funds has been budgeted for
this project. With $426,800 set aside for construction, $23,200 remains available to
fund construction management/inspection.
BACKGROUND:
Walnut Drive is a commercial street utilized daily by truck traffic for deliveries and
shipments. The condition of the street has deteriorated and is in need of rehabilitation
repairs.
Plans and specs were made available to contractors for bidding on August 10, 2005.
Bids were opened on September 7, 2005 and Sully -Miller Contracting Company has
been determined to be the lowest responsive bidder with a bid amount of $388,000.
DISCUSSION:
GFB is the design engineer for the Walnut Drive project. In response to staff's request,
GFB subsequently submitted a proposal for construction management/inspection
services. This was done to ensure consistency and continuous service for our street
improvements project.
PREPARED BY:
Sharon Gomez, Senior Management Analyst Date Prepared: September 12, 2005
REVIEWED BY:
David G. Liu, Director of Public Works Jim DeStefano, Assistant City Manager
Attachments: Contract Amendment No. 2
2
AMENDMENT NO. 2
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 2 to the Agreement is made and entered into this 20th day
of September 2005, between the THE CITY OF DIAMOND BAR, a Municipal
Corporation (hereinafter referred to as "CITY") and GFB-Friedrich & Associates.
(hereinafter referred to as "CONSULTANT").
A. RECITALS:
(i.) The CITY entered into
Associates to provide Professional Consulting
December 19, 2000.
an Agreement, with GFB-Friedrich &
Services, which Agreement was dated
(ii.) The CONSULTANT submitted a proposal, including the scope of
the specific services to be performed by consultant as described in
Exhibit "A".
(iii.) CONSULTANT submitted a proposal, a full, true and correct copy
of which is attached hereto as Exhibit "B" to provide the requested
construction management/inspection services at a not -to -exceed
cost of $23,200.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "B", the Consultant's
Proposal dated September 15, 2005, for the Walnut Drive Street Reconstruction Project
between the Westerly City Limit to Lemon Avenue."
Section 2: Section 1. B. Level of Services/Time of Performance of the
Agreement is hereby amended to read as follows:
"B. Level of Services/Time of Performance. The level of and time
of the specific services to be performed by Consultant are as set forth in Exhibit "B".
Section 3: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in compliance with the
schedule set forth in Exhibit "B". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant for the additional
services, pursuant to this Amendment No. 2 shall not exceed Twenty-three thousand
two hundred dollars ($23,200.00).
1
Section 4: Each party to this Amendment No. 2 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 2 shall be valid and binding.
Any modification of this Amendment No. 2 shall be effective only if it is in writing signed
by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of
the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
GFB-FRIEDRICH & ASSOCIATES
By:
City Attorney John Friedrich
President
ATTEST:
CITY OF DIAMOND BAR
Linda C. Lowry, City Clerk Linda C. Lowry, City Manager
DATE:
2
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6. �
Meeting Date: 9/20/05
AGENDA REPORT
TITLE: Resolution no. 2005-xx of the City Council of the City of Diamond Bar approving
the application FOR grant funds from the California River Parkways Grant
Program, proposition 50 state grant funds for the sycamore canyon park trails
project.
RECOMMENDATION: Adopt.
BACKGROUND: The City Council adopted the Trails Master Plan in May 2001. The highest
priority project is a trail through Sycamore Canyon Park. The trail to the water fall and the trail
head at Diamond Bar Blvd. are already under construction. Following this construction, the next
priority is for the trail improvements connecting these two ends. Estimated cost to fund these
improvements is $365,000. Staff is also applying for Recreational Trails Program funds for this
project.
DISCUSSION: A grant writer from Applied Development Economics is preparing the Proposition
50 grant application. The application is due October 18, 2005. This resolution is a required
element of the grant application.
PREPARED BY: Alison Meyers, Recreation Specialist / Family and Neighborhood Services
REVIEWED BY:
Bob Rose
Director of Community Services
RESOLUTION NO. 2005 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE CALIFORNIA RIVER
PARKWAYS GRANT PROGRAM UNDER WATER SECURITY, CLEAN DRINKING WATER,
COASTAL AND BEACH PROTECTION ACT OF 2002 (PROPOSITION 50) FOR THE
DEVELOPMENT OF PHASE IV OF THE SYCAMORE CANYON PARK TRAILS PROJECT
A. Recitals
(i) The Legislature and Governor of the State of California have provided Funds for the program
shown above; and
(ii) The Resources Agency has been delegated the responsibility for the administration of this
grant program, establishing necessary procedures; and
(iii) Said procedures established by the State Resources Agency require a resolution certifying
the approval of application(s) by the Applicants governing board before submission of said application(s)
to the State; and
(iv) The Applicant, if selected, will enter into an agreement with the State of California to carry out
the Project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar,
1. Approves the filing of an application for Phase IV of the Sycamore Canyon Project;
2. Certifies that Applicant understands the assurances and certification in the application, and
3. Certifies that Applicant or title holder will have sufficient funds to operate and maintain the
Project(s) consistent with the land tenure requirements; or will secure the resources to do so, and
4. Certifies that it will comply with the provisions of Section 1771.8 of the State Labor Code
regarding payment of prevailing wages on Projects awarded Proposition 50 Funds, and
5. If applicable, certifies that the Project will comply with any laws and regulations including, but not
limited to, legal requirements for building codes, health and safety codes, disabled access laws,
and, that prior to commencement of construction, all applicable permits will have been obtained,
and
6. Appoints the City Manager, or designee, as agent to conduct all negotiations, execute and submit
all documents including, but not limited to applications, agreements, payment requests and so on,
which may be necessary for the completion of the aforementioned Project(s).
1
PASSED, APPROVED AND ADOPTED this day of , 2005.
WEN CHANG
Mayor
I, Linda Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond Bar held on 2W -h, day of September 2005, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
LINDA LOWRY, City Clerk
City of Diamond Bar
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.9
Meeting Date: 912"-'
AGENDA REPORT
TITLE: RESOLUTION NO. 2005 -XX OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE APPLICATION FOR GRANT FUNDS FROM
THE RECREATIONAL TRAILS PROGRAM FOR THE SYCAMORE CANYON
PARK TRAILS PROJECT.
RECOMMENDATION: Adopt.
BACKGROUND: The City Council adopted the Trails Master Plan in May 2001. The highest
priority project is a trail through Sycamore Canyon Park. The trail to the water fall and the trail
head at Diamond Bar Blvd. are already under construction. Following this construction, the next
priority is for trail improvements connecting these two ends. Estimated cost to fund these
improvements is $272,000. Staff is also applying for Proposition 50 State grant funds for this
project.
DISCUSSION: Community Services staff is preparing the Recreational Trails Program
grant application. The application is due October 1, 2005. This Resolution is a required
element of the grant application.
PREPARED BY:
REVIEWED BY:
Alison Meyers, Recreation Specialist, Family and Neighborhood Services
Bob Rose
Director of Community Services
RESOLUTION NO. 2005 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL
TRAILS PROGRAM FOR THE SYCAMORE CANYON PARK TRAILS PROJECT
A. Recitals
(i) The Transportation Equity Act For The 21 st Century provides funds to the State of
California for grants to state, local, and non-profit organizations to acquire, develop and/or
maintain motorized and non -motorized trail purposes; and
(ii) The State Department of Parks and Recreation has been delegated the responsibility
for the administration of the program within the State, setting up necessary procedures
governing project application under the program; and
(iii) Said procedures established by the State Department of Parks and Recreation
require the applicant to certify by resolution the approval of the application and the availability of
local matching funds before submission of said application to the State; and
(iv) The applicant will enter into an agreement with the State of California to complete the
project;
B. Resolution
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Diamond Bar that the City Council:
Approves the filing of an application for the Recreational Trails Program; and
2. Certifies that said agency has or will have available prior to the commencement of any
work on the project included in the application, sufficient funds to operate and maintain the
project; and
3. Appoints the City Manager as agent of the City to conduct all negotiations, execute and
submit all documents, including, but not limited to, applications, agreements, amendments,
payment requests, billing statements, and so on which may be necessary for the completion of
the aforementioned project.
1
PASSED, APPROVED AND ADOPTED this day of , 2005.
WEN CHANG
Mayor
I, Linda Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond Bar held on 2Wh, day of September 2005, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
LINDA LOWRY, City Clerk
City of Diamond Bar
Agenda # 6. 10
Meeting Date. _9/20/05
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AWARD OF CONTRACT TO PURKISS ROSE -RSI FOR PAUL C. GROW PARK
AMERICANS WITH DISABILITIES ACT (ADA) DESIGN IN THE AMOUNT OF $34,055, PLUS A
CONTINGENCY AMOUNT OF $945 FOR A TOTAL AUTHORIZATION OF $35,000.
RECOMMENDATION: Award Contract.
FINANCIAL IMPACT: $35,000 of CDBG funds are included in the 2005/06 FY budget for this
project.
BACKGROUND: Due to federal requirements for City parks to be accessible to the disabled, City
staff has been constructing Americans with Disabilities Act (ADA) improvements at all the parks over
the past 10 years. Paul C. Grow Park is the next facility scheduled to receive ADA improvements. The
first step is to evaluate the park and determine the type of improvements needed. The evaluation
process will include public workshops, meetings with WVUSD officials (since this is a School District
owned site), topographic survey, architectural review, and drainage study. To complete this work,
staff needs to contract with a consultant team that possesses the expertise to do these specialized
tasks. To advertise for such a consultant team, staff released a Request for Proposals (RFP) on July
29, 2005. The RFP was mailed to a list of over 25 qualified firms and advertised in a consultant
finders newsletter. Four (4) firms submitted proposals on the August 25 deadline. Staff reviewed the
four proposals received, interviewed, and rated all four project teams. Following are the scores
received (100 is the highest score possible) at the interview and the bid price submitted by each firm.
Firm Interview Score Bid Price (City Budget: $35,000)
Dave Volz Design 88.83 $38,500
Purkiss Rose -RSI 87.68 $34,055
David Evans and Associates 85.57 $47,060
Hirsch and Associates 83.81 $32,460
Purkiss Rose -RSI is the highest rated firm that submitted a bid price below the $35,000 allocation
included in the 2005/06 FY Budget for these services. Staff recommends that the contract for the
design of ADA Retro -fit Improvements at Paul C. Grow Park be awarded to Purkiss Rose -RSI. Staff
also recommends that a contingency amount of $945 be authorized for potential reimbursables or
additional community meetings (if necessary).
DISCUSSION: Purkiss Rose -RSI has successfully completed other projects for the City of
Diamond Bar, including the ADA Retro -fit of Peterson Park, design of the Skate Park and
development of the Parks Master Plan document. This company has been in business for over 40
years and is very well qualified to complete the design work for the ADA Retro -fit Improvements at
Paul C. Grow Park. The type of improvements staff is anticipating for Paul C. Grow Park includes:
• New play equipment and accessible surfacing
• Accessible drinking fountain
• Van accessible handicap parking stall and handicap ramp
• Improvements to restrooms to make them totally accessible
• Improved drainage for soccer field
• Improved drainage and landscaping on slopes
• Reconditioning of the ball field infield.
The design work for this project will be completed during the current fiscal year. It is anticipated that
the construction of the improvements will be done during next fiscal year, hopefully during the
Summer so it does not interfere with the use of the park as the play ground for Quail Summit
Elementary School.
1;N=J_1:1411 WS
Bob Rose
Director of Community Services
Attachment: Consulting Services Agreement
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of September 20, 2005 by and between the City of Diamond
Bar, a municipal corporation ("City") and Purkiss Rose -RSI ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in the City's Request for Proposals.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its
experience and the training, education and expertise of its principals and employees.
C. Since this is a Federally assisted construction project, Davis -Bacon will be enforced, and if the
State and Federal wage rates are applicable, then the higher of the two will be used. The Federal
Labor Standards provisions (Form HUD -4010), HUD's Section 3 requirements Federal Minority
Business Enterprise/ Women's Business Enterprise (MBE/WBE) requirements and the Federal Wage
Determination are attached and made part of this agreement, and compliance will be enforced. Any
prime contractor or subcontractor working on a Federally assisted project must be eligible to
participate. Any agreement must contain the same Federal language.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated August 25,
2005 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect September 20, 2005
and shall continue until December 31, 2007 unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Consultant for services which Consultant
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment
will be made only after submission of proper invoices in the form specified by City. Total payment to
Consultant pursuant to this Agreement shall not exceed $35,000.
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall
control.
5. Addresses.
City: City of Diamond Bar
Linda C. Lowry, City Manager
21825 Copley Drive
Diamond Bar, CA 91765-4178
6. Status as Independent Consultant.
Consultant: Purkiss Rose -RSI
Steve Rose
801 N. Harbor Boulevard
Fullerton, CA 92832
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control
over the conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents
or employees are in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Consultant and the audit in any way fails to sustain the validity of
a wholly independent contractor relationship between City and Consultant, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any
appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them
harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision
or other organization arising out of the negligent acts, errors or omissions of Consultant, its agents,
employees, subconsultants, or invitees, including each person or entity responsible for the provision
of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance,
with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance
(errors and omissions) to cover or partially cover damages that may be the result of errors, omissions,
or negligent acts of Consultant, in an amount of not less than $1,000,000 per claim; and (5) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as
additional insureds on the policy (ies) as to comprehensive general liability, property damage, and
automotive liability. The policy (ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be canceled,
(except through the addition of additional insureds to the policy) by the insurance carrier without the
insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will
not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement; shall be issued by an insurance company which is admitted to do business in the
State of California or which is approved in writing by the City; and shall be placed with a current A.M.
Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2) insurance policy
endorsements indicating compliance with all other minimum insurance requirements above, not less
that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be
executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a
substantially similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement. Consultant's
covenant under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in
connection with certain projects, the City shall not, except with Consultant's prior written consent, use
the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. The City acknowledges such documents are instruments of Consultant's
professional services. The City agrees to indemnify, defend and hold Consultant harmless from and
against any claims, costs, losses and damages as a result of the City's misuse or reuse of such
drawings, specifications whether in print or in electronic form.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant
under this Agreement, or which would conflict in any manner with the performance of its services
hereunder. Consultant further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of
having any interest which would conflict in any manner with the performance of its services pursuant
to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the
termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this
Agreement during the provision of services on a particular project. The effective date of termination
shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon
the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees
to pay Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue performing
services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under
this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in
the work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement,
but City reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of
City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations
arising hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term
of this Agreement. The work product required by this Agreement shall be utilized as the basis for
review, and any comments or complaints received by City during the review period, either orally or in
writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If
any noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Consultant, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire and integrated agreement between Consultant and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City
will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST:
CITY OF DIAMOND BAR
By: By:
Linda Lowry, City Clerk Wen Chang, Mayor
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
ADDITIONAL INSURED ENDORSEMENT
COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity (ies) insured:
Notwithstanding any inconsistent statement in the policy to which this
endorsement is attached (the "Policy") or in any endorsement now or hereafter attached
thereto, it is agreed as follows:
1. The ("Public
Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are
additional insureds (the above named additional insureds are hereafter referred to as
the "Additional Insureds") under the Policy in relation to those activities described
generally above with regard to operations performed by or on behalf of the Named
Insured. The Additional Insureds have no liability for the payment of any premiums or
assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the
Policy shall be primary insurance, and no other insurance maintained by the Additional
Insureds shall be called upon to contribute with the insurance coverages provided by
the Policy.
3. Each insurance coverage under the Policy shall apply separately to each
Additional Insured against whom claim is made or suit is brought except with respect to
the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude
coverage of a claim by one insured under the policy against another insured under the
policy. All such claims shall covered as third -party claims, i.e., in the same manner as if
separate policies had been issued to each insured. Nothing contained in this provision
shall operate to increase or replicate the Company's limits of liability as provided under
the policy.
5. The insurance afforded by the Policy for contractual liability insurance
(subject to the terms, conditions and exclusions applicable to such insurance) includes
liability assumed by the Named Insured under the indemnification and/or hold harmless
provision(s) contained in or executed in conjunction with the written agreement(s) or
permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to
cancellation, change in coverage, reduction of limits (except as the result of the
payment of claims), or non -renewal except after written notice to Public Agency, by
certified mail, return receipt requested, not less than thirty (30) days prior to the effective
date thereof. In the event of Company's failure to comply with this notice provision, the
policy as initially drafted will continue in full force and effect until compliance with this
notice requirement.
7. Company hereby waives all rights of subrogation and contribution against
the Additional Insureds, while acting within the scope of their duties, from all claims,
losses and liabilities arising out of or incident to the perils insured against in relation to
those activities described generally above with regard to operations performed by or on
behalf of the Named Insured regardless of any prior, concurrent, or subsequent active
or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to
and govern the validity, construction, interpretation, and enforcement of this contract of
insurance.
9. This endorsement and all notices given hereunder shall be sent to Public
Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing
contained herein shall be held to waive, alter or extend any of the limits, agreements, or
exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet.
The following inclusions relate to the above coverages. Includes:
* Contractual Liability
* Owners/Landlords/Tenants
* Manufacturers/Contractors
* Products/Completed Operations
* Broad Form Property Damage
* Extended Bodily Injury
* Explosion Hazard
* Collapse Hazard
* Underground Property Damage
* Pollution Liability
* Liquor Liability
*
* Broad Form Comprehensive
* General Liability Endorsement
12. A * deductible or * self-insured retention (check one) of $
applies to all coverage(s) except:
(if none, so state). The deductible is applicable * per claim
or * per occurrence (check one).
13. This is an * occurrence or * claims made policy (check one).
14. This endorsement is effective on _ at 12:01 A.M. and
forms a part of Policy Number
I, (print name),
hereby declare under penalty of perjury under the laws of the State of California, that I
have the authority to bind the Company to this endorsement and that by my execution
hereof, I do so bind the Company.
Executed
Phone No.: ( )
, 2005
Signature of Authorized Representative
(Original signature only; no facsimile
signature or initialed signature accepted)
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this
endorsement is attached (the "Policy") or in any endorsement now or hereafter attached
thereto, it is agreed as follows:
1. The
("Public Agency"), its elected officials, officers, attorneys, agents, employees, and
volunteers are additional insureds (the above named additional insureds are hereafter
referred to as the "Additional Insureds") under the Policy in relation to those activities
described generally above with regard to operations performed by or on behalf of the
Named Insured. The Additional Insureds have no liability for the payment of any
premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the
Policy shall be primary insurance, and no other insurance maintained by the Additional
Insureds shall be called upon to contribute with the insurance coverages provided by
the Policy.
3. Each insurance coverage under the Policy shall apply separately to each
Additional Insured against whom claim is made or suit is brought except with respect to
the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude
coverage of a claim by one insured under the policy against another insured under the
policy. All such claims shall covered as third -party claims, i.e., in the same manner as if
separate policies had been issued to each insured. Nothing contained in this provision
shall operate to increase or replicate the Company's limits of liability as provided under
the policy.
5. The insurance afforded by the Policy for contractual liability insurance
J-
(subject to the terms, conditions and exclusions applicable to such insurance) includes
liability assumed by the Named Insured under the indemnification and/or hold harmless
provision(s) contained or executed in conjunction with the written agreement(s) or
permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to
cancellation, change in coverage, reduction of limits (except as the result of the
payment of claims), or non -renewal except after written notice to Public Agency, by
certified mail, return receipt requested, not less than thirty (30) days prior to the effective
date thereto. In the event of Company's failure to comply with this notice provision, the
policy as initially drafted will continue in full force and effect until compliance with this
notice requirement.
7. Company hereby waives all rights of subrogation and contribution against
the Additional Insureds, while acting within the scope of their duties, from all claims,
losses and liabilities arising out of or incident to the perils insured against in relation to
those activities described generally above with regard to operations performed by or on
behalf of the Named Insured regardless of any prior, concurrent, or subsequent active
or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to
and govern the validity, construction, interpretation, and enforcement of this contract of
insurance.
9. This endorsement and all notices given hereunder shall be sent to Public
Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing
contained herein shall be held to waive, alter or extend any of the limits, agreements, or
exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet.
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
The following inclusions relate to the above coverages. Includes:
* Any Automobiles
* All Owned Automobiles
* Non -owned Automobiles
* Hired Automobiles
* Scheduled Automobiles
* Garage Coverage
* Truckers Coverage
* Motor Carrier Act
* Bus Regulatory Reform Act
* Public Livery Coverage
*
*
12. A * deductible or * self-insured retention (check one) of $
applies to all coverage(s) except:
(if none, so state). The deductible is applicable
* per claim or * per occurrence (check one).
13. This is an * occurrence or * claims made policy (check one).
14. This endorsement is effective on at 12:01 A.M. and forms a
part of Policy Number
I, (print name),
hereby declare under penalty of perjury under the laws of the State of California, that I
have the authority to bind the Company to this endorsement and that by my execution
hereof, I do so bind the Company.
Executed
Phone No.: (_ _)
, 2005
Signature of Authorized Representative
(Original signature only; no facsimile
signature or initialed signature accepted)
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
ADDITIONAL INSURED ENDORSEMENT
EXCESS LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this
endorsement is attached (the "Policy") or in any endorsement now or hereafter attached
thereto, it is agreed as follows:
1. The
("Public Agency"), its elected officials, officers, attorneys, agents, employees, and
volunteers are additional insureds (the above named additional insureds are hereafter
referred to as the "Additional Insureds") under the Policy in relation to those activities
described generally above with regard to operations performed by or on behalf of the
Named Insured. The Additional Insureds have no liability for the payment of any
premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the
Policy shall be primary insurance, and no other insurance maintained by the Additional
Insureds shall be called upon to contribute with the insurance coverages provided by
the Policy.
3. Each insurance coverage under the Policy shall apply separately to each
Additional Insured against whom claim is made or suit is brought except with respect to
the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude
coverage of a claim by one insured under the policy against another insured under the
policy. All such claims shall covered as third -party claims, i.e., in the same manner as if
separate policies had been issued to each insured. Nothing contained in this provision
shall operate to increase or replicate the Company's limits of liability as provided under
the policy.
J-
5. The insurance afforded by the Policy for contractual liability insurance (subject to the
terms, conditions and exclusions applicable to such insurance) includes liability assumed by the
Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed
in conjunction with the written agreement(s) or permit(s) designated above, between the Named
Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation,
change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal
except after written notice to Public Agency, by certified mail, return receipt requested, not less than
thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with
this notice provision, the policy as initially drafted will continue in full force and effect until compliance
with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional
Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out
of or incident to the perils insured against in relation to those activities described generally above with
regard to operations performed by or on behalf of the Named Insured regardless of any prior,
concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the
validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing contained
herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy
to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
* Following Form
* Umbrella Liability
*
11. Applicable underlying coverages:
INSURANCE COMPANY POLICY NO. AMOUNT
12. The following inclusions, exclusions, extensions or specific provisions relate to the
above coverages:
13. A * deductible or * self-insured retention (check one) of $ applies to all
coverage(s) except: (if none, so
state). The deductible is applicable * per claim or * per occurrence (check one).
13. This is an * occurrence or * claims made policy (check one).
14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy
Number
I, (print name), hereby declare
under penalty of perjury under the laws of the State of California, that I have the authority to bind the
Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 2005
Phone No.:( )
Signature of Authorized Representative
(Original signature only; no facsimile signature or
initialed signature accepted)
ADDITIONAL INSURED ENDORSEMENT
EXCESS LIABILITY
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda 6. 11
Meeting Date: September 20, 2005
AGENDA REPORT
TITLE: Adopt Resolution No. XX -2005 authorizing continued payment of salary and benefits for
employees who volunteer with the Red Cross to assist with Hurricane Katrina relief
efforts.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. XX -2005 authorizing the continuation of
salary and benefits to employees who volunteer with the Red Cross to assist the victims of Hurricane
Katrina subject to the review and approval of the City Manager
FISCAL IMPACT:
There is no budgetary implication associated with the continuation of salary and benefits as these
have been budgeted for the fiscal year. However, it should be noted that the continuation of salary
and benefits means any City employee volunteering who becomes injured is eligible for workers'
compensation under the City's workers' compensation insurance.
DISCUSSION:
Area D Office of Civil Defense/Disaster Management has issued a request to local governmental
agencies to assist in the unprecedented relief efforts created by the Hurricane Katrina disaster in
Louisiana, Mississippi, and Alabama. This catastrophic event has exhausted the volunteer resources
in the Gulf Coast states. The American Red Cross is seeking volunteers from across the country to
aid them in their humanitarian efforts to provide mass care and shelter to the tens of thousands of
Hurricane Katrina victims. Area D Office of Civil Defense/Disaster Management has specifically
requested that the City of Diamond Bar consider allowing staff members to respond to this disaster by
paying the volunteer staff members' salaries while on volunteer assignment. The City's Personnel
Rules and Regulations do not currently provide the authority to continue salary and benefits to
disaster volunteers working outside of Diamond Bar.
The City has employees trained in providing care and shelter during an emergency and others that
have technical skills which may be useful in the Hurricane Katrina relief efforts. By allowing staff to
participate in the relief efforts, the City would benefit by having employees gain on-the-job experience
with disaster relief efforts. These employees would be better prepared to assist the City and
residents should disaster strike Diamond Bar or the region.
Prepared by:
Deputy City Manager
RESOLUTION NO. 2005 -
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING CONTINUED PAYMENT OF BENEFITS
AND SALARIES FOR ALL FULL TIME EMPLOYEES WHO VOLUNTEER WITH THE RED CROSS
TO ASSIST WITH THE HURRICANE KATRINA RELIEF EFFORTS
Whereas, on August 29, 2005 Hurricane Katrina made landfall near New Orleans, Louisiana; and
Whereas, Hurricane Katrina devastated an area of over 90,000 square miles in Mississippi, Alabama
and Louisiana; and
Whereas, Hurricane Katrina and its after effects have created the worst natural disaster in the history
of the United States leaving over one million people displaced and creating a humanitarian crisis on a
scale unseen in the U.S. since the Great Depression; and
Whereas, President Bush declared a federal state of disaster exists in Louisiana, Mississippi and
Alabama on August 29, 2005; and
Whereas, the American Red Cross has asked local governments from across the country to provide
volunteers to assist in the Hurricane Katrina relief efforts;
NOW THEREFORE BE IT REOLVED that the City Council of the City of Diamond Bar does hereby
make the following findings:
1. Certain Diamond Bar employees have specific disaster relief training that qualifies them to provide
assistance to the Red Cross in the Hurricane Katrina relief efforts.
2. Said fulltime employees volunteering under the control and direction of the American Red Cross to
assist with Hurricane Katrina relief efforts shall continue to receive City salary and benefits.
3. Said fulltime employees who wish to volunteer must receive prior approval from the City Manager
so that their absence does not negatively impact normal City operations.
4. Said payment of salary and benefits will continue for a duration of no more than 2 weeks (80
hours) including any Red Cross training in preparation for deployment to effected area.
5. This policy shall continue in effect for a one-year period at which time it may be renewed by the
Council or automatically sunset.
PASSED, ADOPTED AND APPROVED this 20th day of September 2005.
Wen Chang, Mayor
I, LINDA C. LOWRY, City Manager of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the day of , 2005, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Linda C. Lowry, City Clerk
City of Diamond Bar
Agenda # 6.12
Meeting Date: 9/20/05
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AWARD OF CONTRACT TO GROUP DELTA CONSULTANTS IN THE AMOUNT NOT
TO EXCEED $69,910 FOR CIVIL ENGINEERING AND GEOTECHNICAL SERVICES
FOR THREE PROJECTS: 1) DESIGN OF REPAIRS FOR STORM DAMAGED
SLOPES AT THE DIAMOND BAR CENTER; 2) DESIGN OF REPAIRS FOR STORM
DAMAGED SLOPES AT GOLD RUSH EAST OF DIAMOND BAR BLVD; 3) DESIGN
OF TRAIL ACCESS POINTS AT STEEP CANYON/CLEAR CREEK CANYON AND
DIAMOND BAR CENTER/SUMMITRIDGE MINI PARK; AND ALSO APPROPRIATE
$69,910 FROM GENERAL FUND RESERVES TO FUND THIS CONTRACT.
RECOMMENDATION: Award contract and appropriate funds.
FINANCIAL IMPACT: There are no funds budgeted for this contract. About 93.75% of the cost of
$18,970 for design of repairs for storm damaged slopes at the Diamond Bar Center will be
reimbursed by FEMA and OES. This results in a reimbursement of about $17,784 of this contract's
cost. The remaining $52,126 of the contract's cost will be borne by the General Fund. The slope
damage on Gold Rush east of Diamond Bar Blvd. does not qualify for reimbursement from FEMA or
OES due to its classification as a natural slope (as opposed to the engineered slopes at the Diamond
Bar Center). The slope projects were listed in the FY 05/06 Capital Improvement budget without cost
estimates since cost and funding data were not available at the time of preparation of the budget
document. The three projects were bid out together to achieve economy of scale due to their similar
nature.
BACKGROUND: There are three projects included in this contract. Each of the projects requires
civil engineering and geotechnical services in order to develop the construction documents necessary
to construct these projects. Two of the projects, 1) design of repairs for storm damaged slopes at the
Diamond Bar Center and 2) design of repairs for storm damaged slopes at Gold Rush east of
Diamond Bar Blvd, are necessary because of slope damage caused by heavy rains last winter. Total
cost of the contract for these two projects is $34,910. The third project, 3) design of trail access points
at Steep Canyon/Clear Creek Canyon and Diamond Bar Center/Summitridge Mini Park will cost
$35,000 and represents the City's 25% matching funds of the $140,000 grant received from the
Rivers and Mountains Conservancy for the construction of these trail access points.
DISCUSSION: Staff released the RFP for this contract on August 15, 2005. It was mailed to the
City's engineering/landscape architect mailing list of over 25 firms and was sent to the consultant
finders newsletter. Only one firm responded to the RFP by submitting a proposal. Staff interviewed
the firm, Group Delta Consultants, on Thursday September 15.
Group Delta Consultants is a geotechnical engineering firm that has extensive experience providing
the types of services the City needs to complete the design work for these projects. They have
completed designs for the repair of slopes that were successfully re -constructed in the cities of
Newport Beach, Arcadia, Dana Point, Orange, Pacific Palisades, San Diego and San Clemente. They
have also designed trails in cities of Colton and San Clemente. Group Delta Consultants provided
staff with a well researched proposal that demonstrates a thorough understanding of all three projects
in Diamond Bar. With their past project experience and understanding of the scope of services
required by Diamond Bar, staff expects this consultant firm to do an excellent job on these three
design projects.
PREPARED BY:
Bob Rose
Director of Community Services
Attachments: Consultant Services Agreement
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of September 20, 2005 by and between the City of Diamond
Bar, a municipal corporation ("City") and Group Delta Consultants, ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A", the City's Request for Proposals.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue
of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated September
8, 2005 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect September 20, 2005
and shall continue until December 31, 2006 unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Consultant for services which Consultant
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment
will be made only after submission of proper invoices in the form specified by City. Total payment to
Consultant pursuant to this Agreement shall not exceed $69,910.
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall
control.
5. Addresses.
City: City of Diamond Bar Consultant: Group Delta Consultants
Linda C. Lowry, City Manager Dr. Kul Bhushan
21825 Copley Drive 92 Argonaut, Suite 120
Diamond Bar, CA 91765-4178 Aliso Viejo, CA 92656-4121
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control
over the conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents
or employees are in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Consultant and the audit in any way fails to sustain the validity of
a wholly independent contractor relationship between City and Consultant, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any
appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them
harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision
or other organization arising out of the negligent acts, errors or omissions of Consultant, its agents,
employees, subcontractors, or invitees, including each person or entity responsible for the provision
of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance,
with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance
(errors and omissions) to cover or partially cover damages that may be the result of errors, omissions,
or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5)
worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as
additional insureds on the policy (ies) as to comprehensive general liability, property damage, and
automotive liability. The policy (ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds
to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior
written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the
insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement; shall be issued by an insurance company which is admitted to do business in the
State of California or which is approved in writing by the City; and shall be placed with a current A.M.
Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2) insurance policy
endorsements indicating compliance with all other minimum insurance requirements above, not less
that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be
executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a
substantially similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement. Consultant's
covenant under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in
connection with certain projects, the City shall not, except with Consultant's prior written consent, use
the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant
under this Agreement, or which would conflict in any manner with the performance of its services
hereunder. Consultant further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of
having any interest which would conflict in any manner with the performance of its services pursuant
to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the
termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this
Agreement during the provision of services on a particular project. The effective date of termination
shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon
the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees
to pay Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue performing
services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under
this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in
the work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement,
but City reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of
City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations
arising hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term
of this Agreement. The work product required by this Agreement shall be utilized as the basis for
review, and any comments or complaints received by City during the review period, either orally or in
writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If
any noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Consultant, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between Consultant and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City
will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
arising hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term
of this Agreement. The work product required by this Agreement shall be utilized as the basis for
review, and any comments or complaints received by City during the review period, either orally or in
writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If
any noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Consultant, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between Consultant and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City
will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST: CITY OF DIAMOND BAR
By: By:
Linda Lowry, City Clerk Wen Chang, Mayor
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
ADDITIONAL INSURED ENDORSEMENT
COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity (ies) insured:
Notwithstanding any inconsistent statement in the policy to which this
endorsement is attached (the "Policy") or in any endorsement now or hereafter attached
thereto, it is agreed as follows -
1 .
ollows:
1. The ("Public
Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are
additional insureds (the above named additional insureds are hereafter referred to as
the "Additional Insureds") under the Policy in relation to those activities described
generally above with regard to operations performed by or on behalf of the Named
Insured. The Additional Insureds have no liability for the payment of any premiums or
assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the
Policy shall be primary insurance, and no other insurance maintained by the Additional
Insureds shall be called upon to contribute with the insurance coverages provided by
the Policy.
3. Each insurance coverage under the Policy shall apply separately to each
Additional Insured against whom claim is made or suit is brought except with respect to
the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude
coverage of a claim by one insured under the policy against another insured under the
policy. All such claims shall covered as third -party claims, i.e., in the same manner as if
separate policies had been issued to each insured. Nothing contained in this provision
shall operate to increase or replicate the Company's limits of liability as provided under
the policy.
5. The insurance afforded by the Policy for contractual liability insurance
(subject to the terms, conditions and exclusions applicable to such insurance) includes
liability assumed by the Named Insured under the indemnification and/or hold harmless
provision(s) contained in or executed in conjunction with the written agreement(s) or
permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to
cancellation, change in coverage, reduction of limits (except as the result of the
payment of claims), or non -renewal except after written notice to Public Agency, by
certified mail, return receipt requested, not less than thirty (30) days prior to the effective
date thereof. In the event of Company's failure to comply with this notice provision, the
policy as initially drafted will continue in full force and effect until compliance with this
notice requirement.
7. Company hereby waives all rights of subrogation and contribution against
the Additional Insureds, while acting within the scope of their duties, from all claims,
losses and liabilities arising out of or incident to the perils insured against in relation to
those activities described generally above with regard to operations performed by or on
behalf of the Named Insured regardless of any prior, concurrent, or subsequent active
or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to
and govern the validity, construction, interpretation, and enforcement of this contract of
insurance.
9. This endorsement and all notices given hereunder shall be sent to Public
Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing
contained herein shall be held to waive, alter or extend any of the limits, agreements, or
exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet.
The following inclusions relate to the above coverages. Includes:
* Contractual Liability
* Owners/Landlords/Tenants
* Manufacturers/Contractors
* Explosion Hazard
* Collapse Hazard
* Underground Property Damage
* Products/Completed Operations
* Broad Form Property Damage
* Extended Bodily Injury
* Broad Form Comprehensive
* General Liability Endorsement
* Pollution Liability
* Liquor Liability
*
*
*
12. A * deductible or * self-insured retention (check one) of $
applies to all coverage(s) except:
(if none, so state). The deductible is applicable * per claim
or * per occurrence (check one).
13. This is an * occurrence or * claims made policy (check one).
14. This endorsement is effective on _ at 12:01 A.M. and
forms a part of Policy Number
I, (print name),
hereby declare under penalty of perjury under the laws of the State of California, that I
have the authority to bind the Company to this endorsement and that by my execution
hereof, I do so bind the Company.
Executed
Phone No.: (
, 2005
Signature of Authorized Representative
(Original signature only; no facsimile
signature or initialed signature accepted)
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this
endorsement is attached (the "Policy") or in any endorsement now or hereafter attached
thereto, it is agreed as follows:
1. The
("Public Agency"), its elected officials, officers, attorneys, agents, employees, and
volunteers are additional insureds (the above named additional insureds are hereafter
referred to as the "Additional Insureds") under the Policy in relation to those activities
described generally above with regard to operations performed by or on behalf of the
Named Insured. The Additional Insureds have no liability for the payment of any
premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the
Policy shall be primary insurance, and no other insurance maintained by the Additional
Insureds shall be called upon to contribute with the insurance coverages provided by
the Policy.
3. Each insurance coverage under the Policy shall apply separately to each
Additional Insured against whom claim is made or suit is brought except with respect to
the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude
coverage of a claim by one insured under the policy against another insured under the
policy. All such claims shall covered as third -party claims, i.e., in the same manner as if
separate policies had been issued to each insured. Nothing contained in this provision
shall operate to increase or replicate the Company's limits of liability as provided under
the policy.
5. The insurance afforded by the Policy for contractual liability insurance
J-
(subject to the terms, conditions and exclusions applicable to such insurance) includes
liability assumed by the Named Insured under the indemnification and/or hold harmless
provision(s) contained or executed in conjunction with the written agreement(s) or
permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to
cancellation, change in coverage, reduction of limits (except as the result of the
payment of claims), or non -renewal except after written notice to Public Agency, by
certified mail, return receipt requested, not less than thirty (30) days prior to the effective
date thereto. In the event of Company's failure to comply with this notice provision, the
policy as initially drafted will continue in full force and effect until compliance with this
notice requirement.
7. Company hereby waives all rights of subrogation and contribution against
the Additional Insureds, while acting within the scope of their duties, from all claims,
losses and liabilities arising out of or incident to the perils insured against in relation to
those activities described generally above with regard to operations performed by or on
behalf of the Named Insured regardless of any prior, concurrent, or subsequent active
or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to
and govern the validity, construction, interpretation, and enforcement of this contract of
insurance.
9. This endorsement and all notices given hereunder shall be sent to Public
Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing
contained herein shall be held to waive, alter or extend any of the limits, agreements, or
exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
J-1 3 ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet.
The following inclusions relate to the above coverages. Includes:
* Any Automobiles
* All Owned Automobiles
* Non -owned Automobiles
* Hired Automobiles
* Scheduled Automobiles
* Garage Coverage
* Truckers Coverage
* Motor Carrier Act
* Bus Regulatory Reform Act
* Public Livery Coverage
*
*
12. A * deductible or * self-insured retention (check one) of $
applies to all coverage(s) except:
(if none, so state). The deductible is applicable
* per claim or * per occurrence (check one).
13. This is an * occurrence or * claims made policy (check one).
14. This endorsement is effective on at 12:01 A.M. and forms a
part of Policy Number
I, (print name),
hereby declare under penalty of perjury under the laws of the State of California, that I
have the authority to bind the Company to this endorsement and that by my execution
hereof, I do so bind the Company.
Executed
Phone No.: (_ _)
, 2005
Signature of Authorized Representative
(Original signature only; no facsimile
signature or initialed signature accepted)
J-14 ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
ADDITIONAL INSURED ENDORSEMENT
EXCESS LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this
endorsement is attached (the "Policy") or in any endorsement now or hereafter attached
thereto, it is agreed as follows -
1 .
ollows:
1. The
("Public Agency"), its elected officials, officers, attorneys, agents, employees, and
volunteers are additional insureds (the above named additional insureds are hereafter
referred to as the "Additional Insureds") under the Policy in relation to those activities
described generally above with regard to operations performed by or on behalf of the
Named Insured. The Additional Insureds have no liability for the payment of any
premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the
Policy shall be primary insurance, and no other insurance maintained by the Additional
Insureds shall be called upon to contribute with the insurance coverages provided by
the Policy.
3. Each insurance coverage under the Policy shall apply separately to each
Additional Insured against whom claim is made or suit is brought except with respect to
the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude
coverage of a claim by one insured under the policy against another insured under the
policy. All such claims shall covered as third -party claims, i.e., in the same manner as if
separate policies had been issued to each insured. Nothing contained in this provision
shall operate to increase or replicate the Company's limits of liability as provided under
the policy.
J-
5. The insurance afforded by the Policy for contractual liability insurance (subject to the
terms, conditions and exclusions applicable to such insurance) includes liability assumed by the
Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed
in conjunction with the written agreement(s) or permit(s) designated above, between the Named
Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation,
change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal
except after written notice to Public Agency, by certified mail, return receipt requested, not less than
thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with
this notice provision, the policy as initially drafted will continue in full force and effect until compliance
with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional
Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out
of or incident to the perils insured against in relation to those activities described generally above with
regard to operations performed by or on behalf of the Named Insured regardless of any prior,
concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the
validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing contained
herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy
to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
* Following Form
* Umbrella Liability
*
11. Applicable underlying coverages:
INSURANCE COMPANY POLICY NO. AMOUNT