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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 5, 2005
Next Resolution No. 2005-19
Next Ordinance No. 06(2005)
CLOSED SESSION: 5:30 p.m. Room CC -8
Public Comments on Closed Session Agenda
Government Code Section Conference with Real Property
Negotiators: Section 54956.8 (1 case)
Property Negotiations: Address: Portion of Lot 1, Tract No.
1479, Lot 61, Tract No. 42557
Agency Negotiator: City Manager
Negotiating Party: D & L Properties, Inc.
Under Negotiation: Price and Terms of Payment
STUDY SESSION:
6:00 p.m., Room CC -8
Financing Options for Constructing a New Library
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Monsignor James Loughnane,
St. Denis Catholic Church
ROLL CALL: Council Members Herrera, Zirbes, Mayor Pro
Tem O'Connor, Mayor Chang
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1. Proclaiming April 29, 2005 as Arbor Day.
1.2 Proclaiming April, 2005 as Child Abuse Prevention Month.
APRIL 5, 2005 PAGE 2 CITY COUNCIL
1.3 Proclaiming April, 2005 Sexual Assault Awareness Month.
1.4 Proclaiming April 10-16, 2005 as "Victims' Rights Week.
1.5 Proclaiming April 10 — 16, 2005 as "National Library Week."
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 ACE OUTREACH MEETING (Brea Canyon Road Grade Separation
Project) — April 6, 2005 — 6:00 — 7:30 p.m., Multi -Purpose Room, Walnut
Elementary School, 841 Glenwick Ave., Walnut.
5.2 PLANNING COMMISSION MEETING — April 12, 2005 — 7:00 p.m.,
Auditorium, AQMD/Government Center, 21865 Copley Dr.
5.3 NEIGHBORHOOD TRAFFIC MEETING — April 12, 2005 — Walnut
Elementary School., 841 Glenwick Ave., Walnut.
5.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — April 14,
2005 — 7:00 p.m., Hearing Board Room, 21865 Copley Dr.
5.5 D.B. 16TH CITY BIRTHDAY CELEBRATION — Sunday, April 17, 2005 —
12:00 — 6:00 p.m.
5.6 CITY COUNCIL MEETING — April 19, 2005 — 6:30 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Dr.
APRIL 5, 2005 PAGE 3 CITY COUNCIL
6. CONSENT CALENDAR:
6.1 City Council Minutes:
6.1.1 Study Session of March 15, 2005 - Approve as submitted.
6.1.2 Regular Meeting of March 15, 2005 — Approve as submitted.
6.2 Traffic and Transportation Commission Minutes — February 10, 2005 -
Receive and file.
6.3 Parks and Recreation Commission Minutes — February 24, 2005 -
Receive and file.
6.4 Planning Commission Minutes:
6.4.1 Regular Meeting of February 22, 2005 — Receive and File.
6.4.2 Regular Meeting of March 8, 2005 — Receive and File
6.5 Ratification of Check Register — Ratify Check Register dated April 5,
2005 in the amount of $1,038,310.35.
6.6 Treasurer's Statement - month of February, 2005 — Review and approve.
6.7 Reject Claim for Damages — Filed by Rocio Gamboa on December 29,
2004.
Recommended Action: Reject.
Requested by: City Clerk's Division
6.8 Ratification of Interim Urgency Ordinance No. 05(2005): Adopted to
Prohibit the Establishment of Medical Marijuana Dispensaries and
Acceptance of the Required Report Regarding Actions Taken to
Alleviate Conditions which Led to the Adoption of the Ordinance.
Recommended Action: Adopt.
Requested by: Planning Division
6.9 Adopt Resolution No. 2005 -XX: Establishing Salary Ranges for All
City Positions and Rescinding Resolution No. 2004-65 in Its Entirety
Thereby Creating a Street Maintenance Worker II Position, and
Approve Personnel Modifications for Community Services
Department.
Recommended Action: Adopt.
APRIL 5, 2005 PAGE 4 CITY COUNCIL
Requested by: City Manager
6.10 Approve Contract Amendment with Warren C. Siecke for Design
Engineering Services for the Diamond Bar Blvd. at Mountain Laurel
Way and Brea Canyon Rd., at Silver Bullet Dr. Traffic Signal
Modifications Project in the Amount of $6,000 and Authorize a
Contingency Amount of $1,000 for Change Orders to be Approved by
the City Manager, for a Total Authorization Amount of $7,000.
Recommended Action: Approve contract amendment and total
authorization amount.
Requested by: Public Works Division
6.11 Approval of Cost Sharing Agreement for the State Route 57/60
Interchange Improvements Feasibility Study.
Recommended Action: Approve Agreement.
Requested by: Public Works Division
6.12 Adopt Resolution No. 2005 -XX: Approving Participation in the Los
Angeles Urban Country Community Development Block Grant
(CDBG) Program and the Execution of the 2006-2008 Cooperation
Agreement between Los Angeles County and the City.
Recommended Action: Adopt and execute.
Requested by: Community Development Division
6.13 Renewal of Los Angeles County General Services Agreement.
Recommended Action: Renew General Services Agreement.
Requested by: City Manager
6.14 Approval of Legislative Subcommittee Recommendations.
Recommended Action: Approve proposed responses.
Requested by: Legislative Subcommittee
6.15 Grand Avenue Beautification/Betterment Project:
(a) Amend 2004/05 Annual Budget to Appropriate Additional
Funds in the Amount of $690,000 for Phase One.
APRIL 5, 2005 PAGE 5 CITY COUNCIL
Recommended Action: Appropriate additional funds.
(b) Approve Plans and Specifications and Award Construction
Contract of Phase One in an Amount of $1,921,000 to Sequel
Contractors, Inc.; and Authorize Contingency Amount of $279,000 for
Contract Change Orders to be Approved by the City Manager, for a
Total Authorization Amount of $2,200,000.
Recommended Action: Approve and award contract.
(c) Approve Amendment No. 2 to Contract with Dewan Lundin and
Assoc. in the Amount of $78,025 Plus a Contingency Amount of
$11,975 for Change Orders to be Approved by the City Manager for a
Total Authorization Amount of $90,000.
Recommended Action: Approve Amendment.
Requested by: Public Works Division
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 Adopt Resolution No. 2003-60E: Approving Changes to the Facility
Use Policy for the Diamond Bar Center to Establish a New Variance
that allows Free Use of the Center for Governmental Organizations
that Provide Benefits to the Community or Are Co-sponsored by the
City.
Recommended Action: Adopt.
Requested by: Community Services Division
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MARCH 15, 2005
STUDY SESSION: Mayor Chang called the Study Session to order at
6:06 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Member Zirbes, Mayor Pro Tem O'Connor
and Mayor Chang. Council Member Herrera was excused.
Staff Present: Linda Lowry, City Manager; David Liu, Director of
Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; Ken Desforges, IS Director; Sharon Gomez, Senior Management Analyst;
Debbie Gonzales, Administrative Assistant; Jim Clark, Legislative Consultant; Ryan
McLean, Sr. Admin. Analyst; Marsha Roa, Communications and Marketing Coordinator;
and Tommye Cribbins, Executive Asst. Michael Jenkins, City Attorney arrived at 6:17
p.m.
Illuminated Street Name Signs:
DPW/Liu stated that four years ago Council directed staff to look at a citywide
approach to improvements. The first implementation was the Residential Street
Sign program that was completed in Fiscal Years 2001 and 2002. The next set of
improvements is slated to be the Illuminated Street Name Signs under the mast
arms that carry the traffic signals at signalized intersections.
AA/Gonzales reported that the $200,000 2004/2005 Fiscal Year budget item was
for replacement of illuminated signs. Staff chose 20 proposed intersections that
are specific entry points into the City and the most heavily traveled junctions. She
presented Council with color representations depicting the layout of the signs.
She explained that in some instances suffixes would be used to distinguish
streets from destination points i.e. Diamond Bar Boulevard as opposed to
Diamond Bar, the City versus destination point.
PWD/Liu proposed that the new signs would be consistent throughout the City.
AA/Gonzales stated that she initially contacted three vendors with a request to
change out the panels only and not the housing. The bids came in ranging from
$91.25 to $121 per panel including the material and printing costs. Upon learning
that several housings were in need of replacement and that the County had used
a variety of housing unit styles, she asked for bids for both the panels and
housing units. The prices ranged from $139 to $290 per mast arm at four per
intersection or $1500 x 4 = $6,000 for the 20 intersections. Replacement of
panels only for the 20 intersections would be $32,000. Replacement of all panels
and all housing units for the 20 intersections would be $121,000 plus. Staff
proposes to replace all housing units and panels for the 20 designated
intersections as well as incorporate an additional 10 to 15 intersections and
MARCH 15, 2005 PAGE 2 CC STUDY SESSION
utilize the entire budget allocation of $200,000. Staff's memo outlines a timeline
for the project. Further, staff proposes that the City Council choose the modified
logo to maintain consistency with the established logo found on the residential
street name signs.
MPT/O'Connor asked if staff had a recommendation for all upper case or upper
and lower case lettering.
AA/Gonzales responded that staff would recommend upper and lower case to
provide consistency with the current signs.
C/O'Connor felt that it would be more consistent to continue the theme of all
upper case with the first letter being larger in size.
PWD/Liu explained that there was an opportunity to choose any format prior to
proceeding. Copley is all upper case, however all other street signs are a
combination of upper and lower case.
MPT/O'Connor felt the Council might wish to consider replacing housings and
panels throughout the City.
C/Zirbes agreed that it would be most cost-effective to use the same vendor if the
Council wanted to replace all housings and panels at the same time.
PWD/Liu responded that staff could solicit bids for 35 and for all 57. Council
concurred.
M/Chang said that Council should first decide on the format.
M/Chang felt the lettering should be bolder and easier to read and that the signs
should include directional numbering to make it easier for drivers to decide
whether they need to turn left or right.
C/Zirbes agreed with M/Chang except that he would prefer to see what the sign
looked like with numbers at the bottom before deciding they should or should not
be included. He preferred not to have the signs appear too cluttered. He said that
for consistency he preferred to have the canned design with the half diamond
logo on the sign above. However, it would probably be too expensive. He liked
the residential street signs now in place and said that he had received a lot of
positive comments about them from residents.
MPT/O'Connor asked if other cities included directional numbering.
M/Chang felt it was more important to include directional numbering at the major
intersections only with one set of numbers and one directional arrow.
MARCH 15, 2005 PAGE 3 CC STUDY SESSION
Council directed staff to obtain bids include new housing, using the larger font,
leaving off the direction numbering and including the larger D.B. logo and pricing
for 35 intersections and 57 intersections.
Public Comments: None Offered
ADJOURNMENT: With no further business to come before the City Council,
M/Chang adjourned the Study Session at 6:32 p.m.
Linda C. Lowry, City Clerk
The foregoing minutes are hereby approved this
WEN CHANG, Mayor
day of , 2005.
Agenda No. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 15, 2005
STUDY SESSION: Mayor Chang called the City Council Study Session to
order at 6:06 p.m. in Room CC -8 of the SCAQMD/Government Center Building, 21825
Copley Drive, Diamond Bar, CA 91765
Illuminated Street Name Signs
M/Chang adjourned the Study Session to the Regular Meeting at 6:32 p.m.
CALL TO ORDER: Mayor Chang called the Regular City Council meeting
to order at 6:47 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley
Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Chang led the Pledge of Allegiance.
INVOCATION: None Offered.
ROLL CALL: Council Member Zirbes, Mayor Pro Tem O'Connor
and Mayor Chang. Council Member Herrera was excused.
M/Chang announced that C/Herrera was en route back to D.B. from Washington, D.C.
where she attended the League of Cities and MTA meetings.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney; David Liu, Director of Public Works; Bob Rose, Community Services Director;
Ken Desforges, IS Director; Linda Magnuson, Finance Director; Nancy Fong, Planning
Manager; Marsha Roa, Communications and Marketing Coordinator; and Tommye
Cribbins, Executive Asst. Jim DeStefano, Asst. City Manager and Dennis Tarango,
Building and Safety Official arrived at 6:55 p.m.
APPROVAL OF AGENDA: CM/Lowry requested that staff's report on Consent
Calendar Item 6.6 be amended to include M/Chang's proposal to appoint Mayor Pro
Tem O'Connor and Council Member Herrera to the City Council Ad Hoc Audit
Committee.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Chang proclaimed April 2005 as "Fair Housing Month" and indicated
that the Proclamation would be sent to the appropriate Agency.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Council Candidate Update - CM/Lowry reported that the filing deadline
was Friday March 11 and that the City had received completed applications
MARCH 15, 2005 PAGE 2 CITY COUNCIL
from Frank Farago, Jack Tanaka and Steve Tye. The three candidates were
scheduled to meet with the contracted City Clerk, Caroline deLlamas who
would explain to the candidates the process and procedures for the
balance of the candidacy period.
3. PUBLIC COMMENTS: None Offered.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEULE OF FUTURE EVENTS:
5.1 COMMUNITY FOUNDATION MEETING — March 17, 2005 — 7:00 p.m.,
Room CC -8, AQMD/Government Center, 21865 Copley Dr.
5.2 PLANNING COMMISSION MEETING — March 22, 2005 — 7:00 p.m.,
Auditorium, AQMD/Government Center, 21865 Copley Dr. —
5.3 NEIGHBORHOOD TRAFFIC MANAGEMENT MEETING — March 22,
2005 - 7:00 p.m., Room CC -3, AQMD/Government Center, 21865
Copley Dr. Neighborhood boundaries are Grand Ave. on the north, Brea
Canyon Rd./Golden Spgs. Dr. on the west, Pathfinder Rd. on the south,
and Diamond Bar Blvd. on the east.
5.4 SAN GABRIEL RIVER STUDY TOWN HALL MEETING — March 23, 2005
— 7:00 p.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Ave.
5.5 PARKS AND RECREATION COMMISSION MEETING — March 24, 2005
— 7:00 p.m. Hearing Board Room, AQMD/Government Center, 21865
Copley Dr.
5.6 NEIGHBORHOOD TRAFFIC MANAGEMENT MEETING — March 24,
2005 - 7:00 p.m., Pine Room, Diamond Bar Center, 1600 Grand Ave. —
Neighborhood boundaries are SR -60 on the north, Golden Spgs. Dr. on
the west, Grand Ave. on the south, and the City's easterly boundary.
5.7 BREAKFAST LIONS CLUB EASTER EGG HUNT — March 26, 2005 —
10:00 a.m., Pantera Park 738 Pantera Drive.
5.8 PUBLIC SAFETY COMMITTEE — April 4, 2005 — 7:00 p.m., D.B./Walnut
Sheriff Station, 21695 E. Valley Blvd., Walnut.
5.9 CITY COUNCIL MEETING — April 5, 2005 — 6:30 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Drive.
5.10 ACE OUTREACH MEETING (Brea Canyon Road Grade Separation
Project) — April 6, 2005 — 6:00 — 7:30 p.m., Multi -Purpose Room, Walnut
Elementary School, 841 Glenwick Ave., Walnut.
MARCH 15, 2005 PAGE 3 CITY COUNCIL
6. CONSENT CALENDAR: C/Zirbes moved MPT/O'Connor seconded to approve
the Consent Calendar as presented. Motion carried by the following Roll Call
vote:
AYES:
COUNCIL MEMBERS:
Zirbes, MPT/O'Connor, And M/Chang
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
Herrera
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of December 7, 2004 —As Submitted.
6.1.2 Study Session of February 15, 2005 — As Submitted.
6.1.3 Regular Meeting of February 15, 2005 — As Submitted.
6.1.4 Regular Meeting of March 1, 2005 — As Submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES:
6.2.1 Regular Meeting of January 27, 2005.
6.2.2 Study Session of February 7, 2005.
6.3 RATIFIED CHECK REGISTER DATED MARCH 15, 2005 IN THE
AMOUNT OF $680,096.34.
6.4 REJECTED CLAIM FOR DAMAGES — Filed by George Brumley, Jr. on
February 16, 2005.
6.5 RECEIVED LIBRARY TASK FORCE LIST OF RECOMMENDATIONS
FOR FURTHER CONSIDERATION AND DIRECTED STAFF TO OBTAIN
COST ESTIMATES.
6.6 CREATED CITY COUNCIL AD HOC AUDIT COMMITTEE AND
APPOINTED MPT/O'CONNOR AND C/HERRERA AS AD HOC AUDIT
COMMITTEE APPOINTEES.
6.7 LEGISLATIVE ACTIONS:
(a) ADOPTED RESOLUTION NO. 2005-15: SUPPORTING
CALIFORNIA STATE ASSEMBLY BILL 267 (DAUCHER) TO
EXPAND THE TIMEFRAME FOR ADVANCED EXPENDITURES
MADE BY JURISDICTIONS ON TRANSPORTATION PROJECTS
TO BE REIMBURSED BY THE STATE.
(b) ADOPTED RESOLUTION NO. 2005-16: SUPPORTING
CALIFORNIA STATE ASSEMBLY BILL 343 (HUFF): UTILITY
MARCH 15, 2005 PAGE 4 CITY COUNCIL
USER TAXES: EXEMPTION, WHICH WILL EXEMPT LOCAL
AGENCIES AND SCHOOL DISTRICTS FROM UTILITY TAXES
ON THE USE OF COMPRESSED GAS FOR TRANSPORTATION
PURPOSES.
(c) ADOPTED RESOLUTION NO. 2005-17: SUPPORTING
CALIFORNIA STATE ASSEMBLY JOINT RESOLUTION 7 (HUFF):
ZIP CODES: WHICH URGES THE UNITED STATES
POSTMASTER TO CREATE ZIP CODES THAT DO NOT
ENCOMPASS MORE THAN ONE MUNICIPALITY.
(d) ADOPTED RESOLUTION NO. 2005-18: URGING CONGRESS TO
PROTECT THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM IN THE FY 2006 FEDERAL BUDGET.
6.8 AUTHORIZED THE CITY MANAGER TO EXCEED HER PURCHASING
AUTHORITY OF $25,000 TO EXTEND VENDOR SERVICES FOR
SENIOR AND ADULT EXCURSIONS PROVIDED BY INLAND EMPIRE
STAGES LTD., IN AN AMOUNT NOT TO EXCEED $40,000 FOR FY
2004-05.
6.9 APPROVED FOR SECOND READING BY TITLE ONLY AND ADOPTED
ORDINANCE NO. 04(2005) AMENDING THE DEVELOPMENT CODE
PERTAINING TO SECOND UNITS, GUESTHOUSES, SECOND
KITCHENS, NUMBER OF PARKING SPACES, OUTDOOR DISPLAY
AND SALES, AND DISCRETIONARY REVIEW PROCESSES AND
DEFINITIONS.
6.10 AWARDED PERFORMANCE CONTRACT TO ENVIRONMENTAL
IMPACT SCIENCES FOR PREPARATION OF A SUPPLEMENTAL
ENVIRONMENTAL IMPACT REPORT IN THE AMOUNT OF $99,905
FOR A RESIDENTIAL DEVELOPMENT OF 102 SINGLE FAMILY
HOMES (JCC HOMES) LOCATED AT THE SOUTH SIDE OF THE
TERMINUS OF LARKSTONE DRIVE — APN: 8763-026-907 PORTION,
8765-005-905,8756-005-1 THROUGH 3.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 ADOPT INTERIM URGENCY ORDINANCE NO. 05(2005): TO PROHIBIT
THE ESTABLISHMENT OF MEDICAL MARIJUANA DISPENSARIES IN
THE CITY - ACM/DeStefano reported that in 1996 California voters
enacted Proposition 215, The Compassionate Use Act of 1996, an act that
sets forth circumstances under which Marijuana could be prescribed,
dispensed and used for medicinal purposes in the State. Some cities have
reported problems with dispensaries in terms of compatible land uses,
crime, loss of adjacent businesses, burglaries, etc. D.B. recently received
an inquiry about the opening of such an establishment in the City.
MARCH 15, 2005 PAGE 5 CITY COUNCIL
Because the City has no rules and regulations for such businesses, staff is
asking the Council to adopt an urgency ordinance that would place an
immediate 45 day moratorium on any establishment of dispensaries in the
City to allow staff to work toward the development of an appropriate set of
standards. Should staff be unable to develop an appropriate set of
standards within the 45 days, staff will request an extension of time of 10
months and 15 days in about 30-35 days to allow
for proper review of this proposed land use. The maximum amount of time
allowed for a moratorium is two years.
There was no one present who wished to speak on this item.
C/Zirbes moved, M/Chang seconded to adopt Urgency Ordinance No.
05(2005) to prohibit the establishment of Medical Marijuana Dispensaries.
CA/Jenkins stated that the Code required a 4/5ths vote and it was unclear
to him whether a unanimous vote of the three sitting Council Members
was sufficient. He recommended that Council proceed with the action, and
if after researching the matter he discerned that adoption required a 4/5ths
vote, the item would be placed on the next City Council meeting agenda
for re -adoption upon a 4/5ths vote.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Zirbes, MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Herrera
8.2 CONSIDERATION OF AMENDMENTS TO THE BYLAWS OF THE D.B.
COMMUNITY FOUNDATION.
CM/Lowry reported that this item was brought forward to the Council at the
request of the D.B. Community Foundation.
LA/Clarke stated that the Foundation proposed five major changes: 1)
Expand the Mission of the Foundation to allow funding to other
organizations to be able to provide more types of projects through
philanthropic activities; 2) Lower the number of directors from 15 to 9; 3)
Eliminate the authority of the City Council to appoint Board Members and
give the power to the Foundation Board with one representative appointed
by the Mayor; 4) Relieve the City of the power to approve bylaw changes
from adoption forward and transfer the power to the Board; and 5) Enable
the Foundation Board to appoint an Executive Committee to conduct
business assigned by the Chair where a quorum would not be required.
LA/Clarke further stated that by making these changes the Foundation
would become an independent organization with limited affiliation with the
City and it would be up to Council to determine whether staff and other
MARCH 15, 2005 PAGE 6 CITY COUNCIL
support would be given to the Foundation.
Ling Ling Chang, Diamond Bar Community Foundation Chairperson and
Parks and Recreation Commissioner, felt it was in the absolute best
interest of the Foundation and the City to adopt the proposed bylaw
amendments because the amendments would, in her opinion, have a
positive impact on the Foundation and the City ultimately through the
Foundation's support of
the City, the people of the community and their needs. She consulted with
colleagues from community foundations across the country who, she said
felt strongly as did she that once foundations were de -politicized it was
much easier to gain support on a variety of funding streams and sources.
Ultimately the Foundation would be able to serve the City and its residents
at a higher capacity. She stated that the Foundation was not separating
from the City because if the City did not support the Foundation, the
Foundation would not and should not exist. Support was not intended to
mean financial and staff support. She wanted a strong partnership
between the Foundation and the City to continue because the Foundation
would ultimately look to the City for guidance regarding funding priorities
and needs of the residents. She asked only that one staff member sit on
the Foundation Board as a voting member to ensure compatibility with the
City's standards. She wanted the Foundation to become the backbone of
support for different projects in the City. The Foundation has
immeasurable potential to grow and help the City
and residents.
MPT/O'Connor asked if all Board Members would continue to be residents
of D.B. or business owners in D.B.
Ms. Chang responded that she would like for Board Members to reside,
work and/or own businesses in D.B.
MPT/O'Connor moved C/Zirbes seconded to approve amendments to the
bylaws of the D.B. Community Foundation. Motion carried by the following
Roll Call vote:
AYES:
COUNCIL MEMBERS:
Zirbes, MPT/O'Connor, M/Chang
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
Herrera
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Zirbes said that during the past two weeks he and M/Chang attended a
Neighborhood Improvement Committee meeting and was pleased to discover
that one long-running issue had been resolved to the Committee's satisfaction.
He and M/Chang held an Economic Development Committee meeting recently
and learned about various projects coming into the City. The Library Task Force
met on March 8 and the Council tonight approved recommendations brought
MARCH 15, 2005 PAGE 7 CITY COUNCIL
forth during the session. One of the considerations was to make the existing
facility a better library and the committee identified items from the wish list that
the Task Force would like to pursue. Staff was asked to develop cost estimates
and models for further consideration. The next Task Force meeting is slated for
April 4 in Room CC -8 of the SCAQMD/Government Center building. C/Zirbes
said he would again serve as emcee for The Miss Diamond Bar Pageant on
Saturday, March 19 at 7:00 p.m. at Mt. SAC. The City Birthday Party in April will
feature a car show. Those who have classic cars, please place your vehicle in
the event. Paint the Town is scheduled for June 11. Recently, Al Flores retired
after 15 years with the City as its Neighborhood
Improvement Officer and C/Zirbes wished Mr. Flores well on his retirement.
MPT/O'Connor asked staff for details about building a new library. She wished all
of her Irish friends a Happy St. Patrick's Day on Thursday. Easter is coming up in
a few days and students will be out on Spring Break. She asked residents to
watch out for children at play. If anyone is interested in purchasing Girl Scout
cookies the Girl Scouts are at the local grocery stores on weekends. She still has
a few packages left.
M/Chang said that he understood some residents of the City did not have the
means to bring their properties to the City's standards. He asked residents to
please understand that the City was not pointing fingers but wants to assist
residents to comply with the City Codes to keep neighborhoods safe and
aesthetically pleasing. He said he agreed with MPT/O'Connor that the City
should look into what it would
take to build a new library and to do whatever possible to upgrade the current
library in the meantime. M/Chang said that he traveled to Washington D.C. to
participate in the National League of Cities Convention where CDBG was the
number one issue. He was pleased that the Council passed a resolution to ask
Congress to keep the CDBG funding available. CDBG funding may not provide a
lot of money but it is very important to cities the size of D.B. Some cities are
looking into wireless technology. ACM/Doyle said he would research how much it
would cost the City. He suggested the Council study the matter. He and
ACM/Doyle visited with Congressman Miller and Senators Boxer and Feinstein
and presented them with organized packets requesting their assistance to help
obtain funding for a bypass road, funding to help mitigate the SR57/60
intersection gridlock that affects the City, State, Region and entire country as well
as funds to build a new library. In addition, they asked for funds to help mitigate
landslide damage in D.B. They also asked for funds to purchase two parcels in
the City to keep them for open space or a future sports facility. As residents can
see, Council and staff continue to work very aggressively for the residents.
M/Chang said he met with various municipal representatives and several Mayors
and Council Members from Idaho who asked him to visit their state. They
indicated to M/Chang that several California businesses had moved to Idaho. In
the past 10 years the Idaho cities with economic development agencies visited
California businesses to entice them to move to Idaho cities. In one Idaho City
alone they were able to create 5,500 jobs. As an example, California failed to
respond to its energy crisis and Idaho was able to sign contracts with major
MARCH 15, 2005 PAGE 8 CITY COUNCIL
companies in California that provided them with incentives to relocate to Idaho.
As a result, California is losing businesses and jobs. As an example, Idaho can
save California companies up to 70% of the energy cost as well as provide
affordable Workers' Compensation coverage. M/Chang stated that on his way
home he sat next to the Governor of Idaho. He commended the Governor for the
progress that Idaho has made and said that there was much to do in California.
Recently D.B. lost one young resident who was a victim of a traffic accident in
another City. He asked parents and young drivers to please be careful.
Thankfully the high school recruited a consultant to help counsel the students.
10. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the
meeting at 7:40 p.m. in memory of Danny Wang.
2005.
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this day of
WEN CHANG, MAYOR
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
REGULAR MEETING OF
FEBRUARY 10, 2005
CALL TO ORDER:
Chair Pincher called the meeting to order at 7:06 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Vice Chair Torng led the Pledge of Allegiance.
ROLL CALL:
Present: Chair Pincher, Vice Chair Torng and Commissioner Morris
Commissioner Virginkar arrived at 7:15 p.m.
Commissioner Shah was excused.
Also Present: David Liu, Director of Public Works; Fred Alamolhoda, Senior Engineer;
Sharon Gomez, Senior Management Analyst and Debbie Gonzales, Administrative
Assistant.
I. APPROVAL OF MINUTES:
A. Minutes of regular meeting of January 13, 2005.
C/Morris moved, VC/Torng seconded, to approve the January 13, 2005
minutes as presented. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Morris, VC/Torng, Chair/Pincher
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah, Virginkar
II. PUBLIC COMMENTS: None Offered.
III. CONSENT CALENDAR: None
IV. ITEMS FROM STAFF:
A. Traffic Enforcement Update — Received and filed on the following items:
1. Citations: January 2005
2. Collisions: January 2005
3. Future Deployment of the Radar Trailer
V. OLD BUSINESS: None
FEBRUARY 10, 2005 PAGE 2 T&T COMMISSION
VI. NEW BUSINESS: None
VII. STATUS OF PREVIOUS ACTION ITEMS: None
VIII. ITEMS FROM COMMISSIONERS: None Offered.
IX. INFORMATIONAL ITEMS:
A. Caltrans 57/60 Freeway Construction Project.
SE/Alamolhoda reported the project is on schedule and the Brea Canyon
Road on-ramp re -opening has been delayed; plans are to meet with
Caltrans next week to determine the reason for the delay.
Chair/Pincher asked if the connector that loops around from the SR -57 north
to the SR -60 westbound would be improved. SE/Alamolhoda responded
that the situation should improve after construction and removal of the
concrete barrier is completed. He said he would review the situation
tomorrow by driving the area. PWD/Liu said he was fairly confident that no
further improvements would be made to the area in question. However,
construction of the collector road may help to alleviate the situation to some
extent.
C/Morris asked if the quality of work issue regarding the SR -57 transition to
the SR -60 westbound had been resolved. SE/Alamolhoda responded that
the issue had been resolved, the concrete was accepted and the ramp is
open.
B. Neighborhood Traffic Management Program (NTMP)
SMA/Gomez reported that staff held two NTMP meetings in January for the
Northern district of Diamond Bar, January 6, 2005 — Prospectors Road and
Sunset Crossing and January 11, 2005 — north of the SR -60 between the
SR -57 to the easterly City boundary and to the north on Temple. She
referred the Commissioners to staff's report that included residents'
comments and concerns. The Commission will receive a summary of the
three February meetings at the March Traffic and Transportation
Commission meeting.
C/Morris reiterated that he felt staff should be able to defer to the
consultants to come up with long-term effective solutions and not Band-Aid
solutions. And, that the City should be working from the outside in, rather
than the inside out, to get the most benefit from every dollar spent.
FEBRUARY 10, 2005 PAGE 3 T&T COMMISSION
C. Leyland Drive Speed Humps
SMA/Gomez stated that after VC/Torng voiced a concern that some of the
residents felt that the speed humps were not as effective as they were
purported to be. She had spoken with Sgt. Chris Blasnek to request
additional enforcement in the area. However, the Sheriff's Department
personnel were unable to get to the area between the January and February
Commission meeting because they were concentrating on problem areas in
and around certain schools. SMA/Gomez further stated that the Sheriff's
Department would monitor the area during February and that she would
therefore be able to present an update to the Commission at its March 2005
meeting.
C/Morris asked staff to provide information regarding speed "cushions" as
opposed to speed "humps" and whether the City would consider speed
cushions as an alternative. PWD/Liu said that "speed cushions" are an
acceptable traffic calming device. When the City considers implementation
of any traffic calming devices, "speed cushions" could be a further
consideration.
C/Virginkar asked if staff could propose modifications to the speed hump
policy to include speed cushions.
VC/Torng felt that some residents might prefer to have speed humps. He
wanted to know if the NTMP manual would include the possibility of
changing a speed cushion installation to a speed hump installation and what
it would cost the City to change the device. His understanding was that the
speed humps in the City of Walnut were more effective than Diamond Bar's
speed humps because Diamond Bar's speed humps were already more like
speed cushions in comparison. PWD/Liu felt that once the NTMP Manual is
completed the City would have a toolbox of mitigation devices from which to
choose including speed humps and speed cushions.
C/Virginkar recommended that the Commission pass a resolution to
establish a standardized process for future requests once the consultant
has completed his work. DPW/Liu responded that the toolbox is just one
part of the consultant's work product. The consultant is also charged with
assisting the City to establish a procedure for neighborhood traffic issues.
X. SCHEDULE OF FUTURE CITY EVENTS — as adgendized.
XII. FUTURE AGENDA ITEMS:
FEBRUARY 10, 2005 PAGE 4 T&T COMMISSION
ADJOURNMENT: With no further business to come before the Traffic and
Transportation Commission, Chair/Pincher adjourned the meeting at 7:43 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
Chair Liana Pincher
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
FEBRUARY 24, 2005
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:11 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865
Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Chang led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dave Grundy, Vice Chairman Nancy Lyons and Commissioner
Lin- Ling Chang
Commissioner Marty Torres arrived at 7:30 p.m.
Commissioner Benny Liang was absent.
Staff Present: Bob Rose, Director of Community Services; Sara West, Recreation
Supervisor II; Anthony Jordan, Parks and Maintenance Supervisor; and Marisa
Somenzi, Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
C/Chang moved, VC/Lyons seconded, to approve the Consent Calendar as
presented. Without objection the motion was so ordered.
1.1 Minutes of the January 27, 2005 Regular Meeting — as presented.
1.2 Minutes of the February 7, 2005 Study Session Meeting — as presented.
2. INFORMATIONAL ITEMS
2.1 Recreation Program Report — RSII/West
FEBRUARY 24, 2005 PAGE 2 P&R COMMISSION
VC/Lyons asked if everyone was on board to provide event entertainment
for the City Birthday Party. RSII/West said the meetings were not well
attended due to a conflict with the new Chamber of Commerce meeting
times. VC/Lyons wondered if the meeting location should be changed.
RSII/West said that she had been in touch with everyone on an individual
basis and things were moving forward.
VC/Lyons asked if the thank you letter had been sent to Mt. Calvary to
thank them for use of their gymnasium. CSD/Rose said it will be sent after
the season concludes in March.
VC/Lyons wondered if there would be a problem with a July 4 Beatles
Music concert. CSD/Rose said there would be patriotic music during the
fireworks display. In the past program changes were sometimes
successful and other times not as successful.
2.2 Diamond Bar Community Foundation Oral Report — C/Chang and
C/Torres
C/Chang reported that the Foundation held a very successful strategic
planning session on February 13. Members discussed short-term and long-
term goals and agreed to implement a Foundation grant application
process that will include grant application guidelines. C/Chang was re-
elected Chair of the Foundation.
2.3 City Birthday Party — Oral Report — VC/Lyons and C/Chang
VC/Lyons reported that the last two monthly meetings were canceled. As
previously reported by RSII/West everything is under control and moving
forward.
2.4 C.I.P. Program Report — CSD/Rose.
a. Starshine Park ADA Retrofit.
CSD/Rose reported that the pre -construction meeting was
scheduled for Monday, March 7. The project should begin in March
and be completed within about 90 days.
CSD/Rose responded to Chair/Grundy that he had no response
from George Hunter regarding the artificial turf for Lorbeer Middle
School. There was some discussion about charging the City back
rent for five or six years and there were other unresolved issues as
well. CSD/Rose said he asked to have the items of concern
provided to him in writing and has not yet heard back. Chair/Grundy
wondered if the City should begin discussing alternatives.
CSD/Rose said that George Hunter seemed to be concerned that
Lorbeer would become the "go to" area once artificial turf was in
place and was concerned about the increased potential for
vandalism. Chair/Grundy wanted to know if the City had access to
FEBRUARY 24, 2005 PAGE 3 P&R COMMISSION
information that would prove that these types of improvements
would not cause increased vandalism. CSD/Rose said that George
Hunter was pushing to have either school or city staff on-site during
use and such a proposition would be very costly to the City.
Chair/Grundy asked if the parks had suffered appreciable damage
due to the significant rainfall. CSD/Rose responded that at the back
of Sycamore Canyon Park there was additional erosion in the area
of the prior landslides that blocked the drain causing the water to
overflow and erode the slope causing a domino effect downward to
the tune of about $70,000 in repair costs. Staff is hoping for FEMA
funds to mitigate the damage. The park was closed over the
weekend and reopened on Monday.
3. OLD BUSINESS:
3.1 City Park Walk -Through Schedule.
PARK
COMMISSIONER
DATE
TIME
Heritage
Grundy
TBD
TBD
Summitridge
Lyons
3/22/05
9:00 a.m.
Peterson
Chang
3/9/05
1:00 P.M.
Sycamore Canyon
Liang
Pantera
Torres
3/9/05
2:30 p.m.
4. NEW BUSINESS:
4.1 U.S. Department of Education Grant -
$254,944.
CSD/Rose reported that the City received a $254,944 grant from the U.S.
Department of Education for Children's Programs at the Diamond Bar
Center. Staff is seeking input from the Commission for program ideas for
the grant. Staff's suggestions included an after school tutoring program
and an anti -bullying program. Although the U.S. Department of Education
would like the grant spent in one year they will give the City up to five
years and CSD/Rose felt it would be more likely that the grant funds would
be used over a period of several years.
Chair/Grundy suggested youth excursion trips originating at the Diamond
Bar Center. He asked if there were age limitations. CSD/Rose said that
the City's definition of youth included ages up through age 24.
Chair/Grundy asked if the City could use the grant funds for some of its
existing programs and thereby free up some of the City's money for other
projects and events.
CSD/Rose responded to VC/Lyons that the grant specifically excluded
payment of construction costs. However, it talked about "equipment" and
he was not certain equipment could be construed as a portable building.
FEBRUARY 24, 2005 PAGE 4 P&R COMMISSION
VC/Lyons suggested the Commission hold a study session to discuss this
matter.
C/Torres felt the funds could be used for "after school" activities such as
computer training at the Diamond Bar Center for example since the youth
had little to do after school. The grant could be used to pay to staff the
training. CSD/Rose suggested that there might be space and time at
Heritage Park.
Chair/Grundy recommended that the City send a thank you letter to
Congressman Miller.
5. ANNOUNCEMENTS: C/Torres was concerned about groups from other
communities using local fields and felt the City should have release forms. He felt
that people who were not paying property taxes should not be using the City's
facilities and that coaches should be asked to show their release forms or be
precluded from using City fields. He said he was interested to find out how D.B.
would enforce this issue.
Chair/Grundy felt that if there was abuse the offending representative for FCI
should be contacted and told they were abusing their use privilege.
C/Torres said that from time to time teams come from Glendora for instance
because they have two or three members that reside in D.B. He reiterated his
belief that no team should be allowed on the field without a release form.
RSII/West responded to C/Torres that she would have an update on the
volleyball option closer to the summer months. Currently, the City is looking to
operate a six-week summer session for grades four, five and six on Mondays and
Wednesdays or on Tuesdays and Thursdays from 9:00 to 11:00 a.m. and for
grades seven, eight and nine from 2:00 to 4:00 p.m. on Mondays and
Wednesdays or Tuesdays and Thursdays. Cities of Brea and Fullerton have
indicated a strong interest in participating. In addition, the City is planning an end
of summer four or five-day volleyball camp to close out the summer program.
The program would be held off-site in La Verne.
C/Torres reported that the City of Pomona is putting together a youth master plan
and wondered if as a good will gesture the City could offer their youth master
plan to help save a neighboring city $100,000. CSD/Rose said he met with the
director in Pomona last week and showed him a copy of D.B.'s report and the
director told CSD/Rose that he had copies of about five other reports from
surrounding cities.
Chair/Grundy said he would like to look at other city's reports to gauge the
worthiness of the D.B. report. CSD/Rose offered Chair/Grundy and the
Commissioners copies of other city's report for their perusal.
VC/Lyons reported that today the librarian luncheon was held at the D.B. Center.
FEBRUARY 24, 2005 PAGE 5 P&R COMMISSION
RSH/West and her staff were very accommodating and helped make the event
very enjoyable. VC/Lyons asked that the D.B. Library Task Force report be
added back to the Commission's agenda. She asked for an update on turf
damage and scooters in skate parks.
CSD/Rose said he would have a report for the Commission on both items at its
March 24 meeting.
VC/Lyons said she would not be available for the March 24 meeting.
ADJOURNMENT: Upon motion by C/Torres, seconded by VC/Lyons and there being
no further business before the Parks & Recreation Commission, Chair/Grundy
adjourned the meeting at 8:15 p.m.
Respectfully Submitted,
Bob Rose, Secretary
Attest:
Dave Grundy, Chairman
Agenda No. 6.4.1
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
FEBRUARY 22, 2005
CALL TO ORDER:
Chairman Nolan called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Low led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Jack Tanaka,
Commissioners Ruth Low, Joe McManus and Steve Tye.
Also present: James DeStefano, Assistant City Manager, Nancy
Fong, Planning Manager, Ann Lungu, Associate Planner and Stella Marquez,
Senior Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
Offered.
3. APPROVAL OF AGENDA: As Presented.
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of February 8, 2005.
VC/Tanaka moved, C/McManus seconded to approve the minutes of the
Regular Meeting of February 8, 2005, as presented. Motion carried by the
following Roll Call vote:
AYES:
NOES:
ABSTAIN
ABSENT:
COMMISSIONERS
COMMISSIONERS
COMMISSIONERS
COMMISSIONERS
10. OLD BUSINESS: None
VC/Tanaka, McManus, Low, Tye
None
Chair/Nolan
None
FEBRUARY 22, 2005 Page 2 PLANNING COMMISSION
11. NEW BUSINESS: None
FEBRUARY 22, 2005
12. PUBLIC HEARING(S):
Page 3 PLANNING COMMISSION
12.1 Development Review No. 2005-02 and Minor Conditional Use Permit
No. 2005-02 - In accordance with Diamond Bar Municipal Code
Section 22.48.020(A), 22.30.080(5) AND 22.56.010, this was a request to
construct a two story, single family residence of approximately 9,800 gross
square feet including balconies, porch and attached four car garage. The
Minor Conditional Use Permit was for a driveway wider than the maximum
14 feet allowed at the street property line.
PROJECT ADDRESS
PROPERTY OWNER/
APPLICANT:
3158 Windmill Drive
(Lot 12, Tract 50314)
Diamond Bar, CA 91765
Windmill Estates, LLC
3480 Torrance Boulevard #300
Torrance, CO 90503
AssocP/Lungu presented staff's report and recommended Planning
Commission approval of Development Review No. 2005-02 and Minor
Conditional Use Permit No. 2005-02, Findings of Fact, and conditions of
approval as listed within the resolution.
C/Low asked if the 50 percent landscape requirement was calculated prior
to the modification or after the modification? AssocP/Lungu responded
that the percentage was calculated prior to the modification and that it
would be included in the landscape plan. C/Low asked if an 80 mph wind
factor was reasonable for this property and AssocP/Lungu responded that
the number was a UBC requirement that all projects must meet.
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this matter, Chair/Nolan
closed the public hearing.
C/Tye moved, C/McManus seconded to approve Development Review
No. 2005-02 and Minor Conditional Use Permit No. 2005-02, Findings of
Fact and conditions of approval as listed within the resolution with the
appropriate changes included. Motion carried by the following Roll Call
vote:
FEBRUARY 22, 2005
Page 4 PLANNING COMMISSION
AYES: COMMISSIONERS: Tye, McManus, Low, VC/Tanaka,
Chair/Nolan
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8:10 p.m. Kurt Nelson applicant, asked to speak after close of the Public Hearing.
Chair/Nolan granted his request. Mr. Nelson said that the architect and
the owner designed the house and that the architect deliberately designed
a lot of strong vertical elements. He could not understand why anyone
would want a horizontal bellyband on the house and did not know where it
would stop because in his opinion it bordered on "busy" and harmed the
design of the house. This house backs up to Tonner Canyon and there
would not be anyone within site that would appreciate foam fascia that
would be installed at a substantial cost to the owner. He felt that the
recommendation would make the house look worse.
Chair/Nolan explained that the project was approved 5-0 upon closing of
the Public Hearing and that the approval would stand. Mr. Nelson was
directed to contact staff to work out any further details of the project or
reschedule the matter for a later hearing date before the Planning
Commission.
7.2 Development Code Amendment No. 2005-02 - In accordance with
Diamond Bar Municipal Code Section 22.44 this was a request to amend
the following Articles and Sections of the Development Code:
Article II
Section 22.08.030
Section 22.10.030
Article III
Section 22.16.140
Section 22.30.040
Section 22.34.030
Section 22.34.040
Section 22.34.050
Section 22.34.060
Section 22.42.120
Section 22.42.060
Residential Zoning District Land Uses and Permit
Requirements — Table 2-3
Commercial/Industrial District Land Uses and Permit
Requirements — Table 2-5 and Table 2-6
Second Kitchen
Number of Parking Spaces Required — Table 3-10
Property Maintenance Standards for Single -Family
Property Maintenance Standards for Multi -Family
Property Maintenance Standards for Commercial
Property Maintenance Standards for Industrial
Secondary Housing Units
Guesthouses
FEBRUARY 22, 2005
Page 5 PLANNING COMMISSION
Section 22.42.080 Outdoor Display and Sales Standards
Article IV
Section 22.48.040 Development Review Findings and Decision
Section 22.50.060 Temporary Use Permit — Action by the Director
Section 22.52.040 Minor Variance Findings and Decision
Section 22.54.040 Variance Findings and Decision
Section 22.56.040 Minor Conditional Use Permit Findings and Decision
Section 22.58.040 Conditional Use Permit Findings and Decision
Article V
Section 22.80.010 Definition of Specialized Terms and Phrases
PROJECT ADDRESS
APPLICANT:
Citywide
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
AssocP/Lungu presented staff's report and recommended Planning
Commission adoption of a resolution recommending City Council approval
of Development Code Amendment No. 2005-02.
VC/Tanaka asked what the Code Enforcement team was currently using
to cite the section pertaining to holiday lights. PM/Fong responded permits
required under the Building Code for electrical permits. CA/Jenkins
advised staff to amend the code accordingly to provide proper regulation
of holiday lighting.
C/Low asked the difference between a second kitchen and a "dirty"
kitchen. PM/Fong said that this section addressed ethnic culture where
certain groups have a separate area for certain types of cooking in custom
homes and mansions.
C/Low asked if Section 22.30 regarding "group quarters" was being
eliminated to which PM/Fong responded yes. C/Low asked if this meant
there could be no group homes in Diamond Bar and PM/Fong responded
that this was elimination of a parking ratio only. AssocP/Lungu explained
that the land use chart did not allow these uses so it made no sense to
have a parking ratio and it was eliminated.
FEBRUARY 22, 2005 Page 6 PLANNING COMMISSION
C/Low asked staff's reason for instituting rules with respect to holiday
decorations for all sections of the code. PM/Fong responded that the
changes regarding the holiday lights were recommended by the City
Attorney. The City Code did not regulate holiday lights and they could be
regulated only through the electrical permit portion of the code. If the lights
were not plugged in and were left on the house it would not be a violation
of the current code. CA/Jenkins recommended modification of the code to
specify the putting up and taking down of holiday lights for purposes of
enforcement. C/Low felt it was far too restrictive to allow decorations only
three days prior to and three days after a holiday.
C/Tye asked C/Low what number of days would be appropriate? C/Low
responded two weeks prior to and two weeks after.
Following discussion the Commission concurred to amend the code to two
weeks prior to and two weeks following the holiday for holiday decoration
and lighting.
C/Low felt that the City's code should have backbone and not be used to
bluff residents.
Commissioners concurred to change all pertinent sections of the code to
read: Excepting Christmas, no holiday decorations or lights shall be
displayed on private property earlier than 14 days prior to a holiday or after
14 days following a holiday.
PM/Fong responded to C/Low that Section 22.42.120 (3) a. established lot
criteria for and increased the size of the second unit as long as it met the
40 percent requirement within the 8,000 square feet of buildable pad. The
second unit must fulfill the setback requirements for the primary unit.
C/Low asked if it were possible to have a lot in excess of 20,000 square
feet? PM/Fong responded that lots in excess of 20,000 square feet were
included in rural residential - Item b on the handout sheet.
C/Low asked the difference between a guesthouse and a pool house?
PM/Fong said that typically there would not be a bedroom setting in a pool
house. A homeowner could have a main house, guesthouse and a pool
house.
FEBRUARY 22, 2005 Page 7 PLANNING COMMISSION
AssocP/Lungu responded to C/Low that a guesthouse could not have
anything that would appear to be a kitchen or have to do with cooking.
C/Low felt it was too restrictive to disallow a microwave and coffee pot for
instance. Chair/Nolan believed that the City Attorney recommended the
changes because he was concerned about safety issues.
C/Low felt that page 14 should include a regulation pertaining to the
maintenance of an outdoor dining area. PM/Fong referred the
Commissioners to page 13 c.
C/Tye asked if the approval for outdoor seating remained with the property
or would it have to be approved for a new business use. ACM/DeStefano
explained that if a new business came to the site that was substantially the
same the CUP would continue. If the new business intensified the use a
new CUP would be required.
PM/Fong indicated to C/Low that the code already contained a separate
definition and category for pre-school. With respect to Tutorial Services,
the intent of the code was to limit the time. If the time were to extend
beyond the two hours (Page 18) it would be considered "school" and not
"tutorial services."
C/Tye asked why the City would not address the parking shortfall (page 4)
upon change of business ownership. ACM/DeStefano responded that if
there were no change in the character of the business the rights of the
previous owner would carry over to the new owner. If it were a different
type of land use and essentially more intense, the City would be in a
position to enforce the current standards.
ACM/DeStefano responded to Commissioner's concerns about challenged
parking by stating that the only opportunity the City has to change parking
recommendations is when the land use changes and the parking demand
changes. With respect to the 150 square foot recommendation, the
number could be changed if the Commission felt the number should be
changed. Following a brief discussion the Commission concurred to
include the 150 square foot figure as recommended because a lesser
number could be even more restrictive.
Chair/Nolan opened the public hearing.
FEBRUARY 22, 2005
Page 8 PLANNING COMMISSION
With no one present who wished to speak on this matter, Chair/Nolan
closed the public hearing.
C/McManus moved, VC/Tanaka seconded, to adopt a resolution
recommending City Council approval of Development Code Amendment
No. 2005-02 subject to the following amendments: Holiday lights — 14
days before the holiday and 14 days after the holiday; and add specific
criteria for larger lots for second units in accordance with staff's proposed
amendment. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: McManus, VC/Tanaka, Low, Tye,
Chair/Nolan
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
13. PLANNING COMMISSION COMMENTS AND INFORMATION ITEMS: None
Offered.
9. STAFF COMMENTS AND INFORMATION ITEMS:
ACM/DeStefano responding to a previous question from Chair/Nolan regarding
how the City would insure that it and residents are protected from severe weather
conditions. The City takes a very conservative approach. Some cities allow the
development to be approved and then sort out the geotechnical solution to
support the product. Conversely, staff requires that the projects are
geotechnically sound before taking the project to the Planning Commission. For
example, one project has been under consideration for more than a year. The
primary problem is that the developer must prove that there is a geotechnical
solution for development. Until the developer takes steps to prove that there is a
geotechnical solution staff will not bring the project to the Commission.
ACM/DeStefano stated that during the past two months the City has seen non-
structural related landslide issues with sloughs of earth, a couple of slides and
loss of block walls on the perimeter of individual properties due to severe weather
conditions.
ACM/DeStefano thanked C/Tye for his call on Saturday regarding Sycamore
Canyon Park being overwhelmed with water. As a result the park was closed for
the weekend and may be closed again depending on the amount of rainfall.
FEBRUARY 22, 2005 Page 9 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Nolan adjourned the meeting at 8:22 p.m.
Respectfully Submitted,
James DeStefano
Assistant City Manager
Attest:
Dan Nolan, Chairman
Agenda No. 6.4.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
MARCH 8, 2005
CALL TO ORDER:
Chairman Nolan called the meeting to order at 7:15 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Tanaka led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Jack Tanaka
and Commissioners Ruth Low, Joe McManus and Steve Tye.
Also present: James DeStefano, Assistant City Manager, Nancy
Fong, Planning Manager Ann Lungu, Associate Planner and Stella Marquez,
Senior Administrative Assistant.
2. REORGANIZATION OF PLANNING COMMISSION — selection of Chairman and
Vice Chairman.
ACM/DeStefano opened nominations for Chairperson.
Commissioner Nolan nominated Commissioner McManus.
Commissioner Low nominated Commissioner Tanaka.
ACM/DeStefano closed nominations for Chairperson.
Roll Call vote was taken as follows:
Commissioner Nolan: McManus
Commissioner Low: Tanaka
Commissioner McManus: McManus
Commissioner Tanaka: Tanaka
Commissioner Tye: McManus
ACM/DeStefano declared Joe McManus Chairperson of the Planning
MARCH 8, 2005
Page 2 PLANNING COMMISSION
Commission.
Chair/McManus opened nominations for Vice Chairperson.
Commissioner Tye nominated Commissioner Low.
Chair/McManus closed nominations.
Roll Call vote was taken as follows:
Commissioner Tye: Low
Commissioner Low: Low
Commissioner Nolan: Low
Commissioner Tanaka: Low
Chair/McManus: Low
ACM/DeStefano declared Commissioner Low Vice Chairperson of the Planning
Commission.
3. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
Offered.
4. APPROVAL OF AGENDA: PM/Fong asked that Public Hearing Item 8.2 be
heard prior to Public Hearing Item 8.1.
5. CONSENT CALENDAR:
5.1 Minutes of the Regular Meeting of February 22, 2005.
C/Nolan moved, C/Tye seconded to approve the minutes of the Regular
Meeting of February 22, 2005, as presented. Motion carried by the
following Roll Call vote:
AYES
NOES:
ABSENT
COMMISSIONERS
COMMISSIONERS
COMMISSIONERS
10. OLD BUSINESS: None
Nolan, Tye, Tanaka, VC/Low,
Chair/McManus
None
None
MARCH 8, 2005 Page 3 PLANNING COMMISSION
11. NEW BUSINESS: None
MARCH 8, 2005
12. PUBLIC HEARING(S):
Page 4 PLANNING COMMISSION
8.2 Comprehensive Sign Program 2005-01 And Variance 2005-01 was a
request to amend the Comprehensive Sign Program for the Ranch Center
by updating the design of the existing monument and wall signs; and a
Variance request to increase the number of monument signs from one to
two, increase monument sign height from 6 feet to 8.5 feet and reduce the
required setback from 10 feet to two (2) feet.
PROJECT ADDRESS
PROPERTY OWNER/
APPLICANT:
800-884 Diamond Bar Boulevard
(APN 8706-002-56)
Diamond Bar, CA 91765
The Simay Company
21800 Burbank Boulevard #150
Woodland Hills, CA 91367
PM/Fong presented staff's report and recommended Planning
Commission approval of Comprehensive Sign Program 2005-01 and
Variance 2005-01, Findings of Fact, and conditions of approval as listed
within the resolution.
VC/Low asked the width of the ranch center from the outermost corner to
the opposite outermost corner. PM/Fong responded that the applicant did
not intend to change the location of the monument sign, merely lift it up to
place a monument rock base beneath it. The other two monument signs
are approximately 70 feet away from the driveway. Therefore, the
proposed location is not at the corner where it could pose a traffic hazard.
VC/Low asked the measurement of the property frontage and
ACM/DeStefano responded that it was about 400 feet. PM/Fong indicated
to VC/Low that monument signs B1 and B2 were double -sided. VC/Low
wanted to know why the applicant wanted two similarly designed
monument signs. PM/Fong responded that the center had eight slots and
two monument signs and visibility from both sides would allow all tenants
to participate. VC/Low asked for explanation of Sign Code rationale that
there should be only one monument sign rather than two. PM/Fong
explained that the philosophy was that there should not be too many
monument signs lined up along one stretch of street frontage. However,
other properties were allowed to have an increased number of signs and
the precedence had been set as a result of tenants being so far back on
the property that they would not enjoy visibility from the street compared to
other shopping centers where tenants were visible to street frontage.
MARCH 8, 2005 Page 5 PLANNING COMMISSION
VC/Low asked if the precedent allowed a certain number of signs per
frontage or was according to the number of signs. PM/Fong responded
that it was number of signs. She cited several examples that supported the
precedent. VC/Low wanted to know if the frontage supporting the three
monument signs was greater or lesser than the 400 feet of the proposed
project. PM/Fong said the frontage was very similar in length and could be
slightly longer than this project.
Darren Murrin, The Simay Company, said that this request was made
strictly to benefit the center's tenants because several tenants at the back
of the center had no street visibility. In addition to the signage the water
tower would be refurbished. Also, his company was looking at color
schemes and was considering repainting the entire center.
C/Tanaka said he was pleased that the applicant wanted to provide
additional monument signs for the tenants and also said he was very
happy with the design.
Chair/McManus asked if each unit were divided down to the smallest
possible square footage would 34 signs cover all spaces. Mr. Murrin
responded that the goal was to provide a sign for all tenants even at the
minimum square footage per unit.
VC/Low said it was difficult to park in the center because the parking
spaces were very narrow. Mr. Murrin said he would look into the parking to
see if it conformed to code.
C/Tye asked how The Simay Company would be able to accommodate 34
tenants with 32 spaces. Mr. Murrin responded that the water tower would
be used to advertise a major tenant. In addition, Acapulco has its own sign
and only the smaller tenants would reside on the monument signs.
Signage is based on the square footage of the tenant whether they have
one or two slots. Mr. Murrin explained to C/Tye that the holes in the water
tower would be repaired prior to painting. In addition, the buildings within
the center will be rehabilitated because the company wanted the center to
be a Class "A" center.
Chair/McManus opened the public hearing.
Kevin Clayborne, Clayborne Hair Studio, eagerly anticipated Planning
Commission approval of the project since his studio was located at the
back of the center. He felt two signs were an excellent idea and would
MARCH 8, 2005
Page 6 PLANNING COMMISSION
provide additional visibility for southbound traffic.
Chair/McManus closed the public hearing.
C/Tye said he thought the plan included relocating the Acapulco sign. It
would be okay if it was not relocated but it would need to be renovated
and updated.
Mr. Murrin acknowledged that his company would improve, redo or
eliminate the "enter" sign.
C/Tye moved, C/Tanaka seconded, to approve Comprehensive Sign
Program 2005-01 and Variance 2005-01, Findings of Fact and conditions
of approval as listed within the resolution. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Tye, Tanaka, Nolan, VC/Low,
Chair/McManus
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8.1 Development Review No. 2005-01 and Minor Conditional Use Permit
No. 2005-01 (pursuant to Code Sections 22.48.020(x)(1) and 22.52) was
a request to construct a first and second story addition of approximately
2,630 square feet that included livable area, two decks with patio area
below to an existing two story single-family residence of approximately
2,647 square feet with a three -car garages. The Minor Variance is a
request to allow a 13 -foot separation between the subject residential
structure and the residential structure on a neighboring property instead of
the required 15 feet.
PROJECT ADDRESS: 24059 Highcrest Drive
(Tract 31941, Lot 4)
PROPERTY OWNER/ Ranadhira and Vyjayanthi Nayudu
APPLICANT: 24059 Highcrest Drive
Diamond Bar, CA 91765
AssocP/Lungu presented staff's report and recommended Planning
Commission approval of Development Review No. 2005-01 and Minor
Conditional Use Permit No. 2005-01, Findings of Fact, and conditions of
approval as listed within the resolution.
MARCH 8, 2005 Page 7 PLANNING COMMISSION
MARCH 8, 2005 Page 8 PLANNING COMMISSION
Chair/McManus said he thought it was necessary to always maintain a five-
foot side yard clearance on both sides of the residence and it did not
appear that the property conformed. AssocP/Lungu responded that the
side yard setbacks would be six feet on one side and 10 feet on the other
side and that overhead shots sometimes distorted the true picture.
C/Nolan said he would assume that the addition would have no impact in
terms of geotechnical issues. PM/Fong said that the project was
conditioned that prior to construction the applicant would provide a study
to the City that the addition was safe for the property.
C/Tye said that although the report indicated the City did not have records
to indicate that the rear retaining walls were permitted it did not
necessarily mean that permits were never issued and AssocP/Lungu
agreed. AssocP/Lungu explained that Mr. Nayudu or the previous owner
could have permits. However, the City does not have record of permits.
C/Tye asked about the apparent contradiction regarding windows in the
addition. AssocP/Lungu explained that there were no windows in the six
linear feet facing the property to the south.
Randy Nayudu, applicant, said he had no presentation but would gladly
answer questions. He said that the addition included approximately one
thousand feet of deck making the actual addition closer to 1600 square
feet. The project included addition of one downstairs bedroom and a family
room as well as conversion of the formal dining room to part of the living
area.
C/Tye said he found it exciting when people chose to improve their homes
rather than move on to a larger home in a different area.
C/Tanaka said he visited the property and was pleased with staff's report.
Mr. Nayudu said he found it a wonderful experience dealing with the City's
Planning Division and in particular, AssocP/Lungu who is very
knowledgeable and helped move his project forward in a very smooth
manner.
Chair/McManus opened the public hearing.
With no one present who wished to speak on this matter, Chair/McManus
closed the public hearing.
MARCH 8, 2005 Page 9 PLANNING COMMISSION
C/Nolan moved, C/Tye seconded to approve Development Review
No. 2005-01 and Minor Variance No. 2005-01, Findings of Fact and
conditions of approval as listed within the resolution. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Nolan, Tye, Tanaka, VC/Low,
Chair/McManus
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
13. PLANNING COMMISSION COMMENTS AND INFORMATION ITEMS: None
Offered.
10. STAFF COMMENTS AND INFORMATIONAL ITEMS: ACM/DeStefano
reported that at its March 1 meeting the City Council approved First Reading of
the bundle of Development Code changes as recommended by the Planning
Commission. On March 15 the Council will approve Second Reading and the
changes will become effective approximately April 15. The interim ordinance will
automatically end and applications will be accepted for changes recommended
by the Planning Commission and endorsed by the City council.
Chair/McManus presented outgoing Chairman Nolan with a plaque
commemorating his service to the Commission.
VC/Low said she understood that Council pulled the holiday decoration portion of
the amendments. ACM/DeStefano explained that upon review of the City
Prosecutor's proposed verbiage CA/Jenkins felt the matter of holiday lights
deserved further consideration. The City Council pulled that portion of the
amendment for further consideration.
C/Tye praised staff and their work on behalf of the City. Chair/McManus
concurred.
11. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
MARCH 8, 2005 Page 10 PLANNING COMMISSION
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Nolan adjourned the meeting at 8:01 p.m.
Respectfully Submitted,
James DeStefano
Assistant City Manager
Attest:
Joe McManus, Chairman
Agenda No. 6.5
NOTICE REGARDING THE CHECK REGISTER
Please note that the Check Register has not been included in
the electronic versions of the City Council Agenda Packets on the
City's Web Site because severe formatting errors occur when
attempting to convert this material. If you are interested in receiving
a copy of the Warrant Register, please contact the City Clerk's office
at 909-839-7010 to receive a FAXed copy or to pick one up in
person.
We apologize for the inconvenience.
Agenda # 6.6
Meeting Date: April. 5, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Treasurer's Statement — February, 2005
RECOMMENDATION:
Approve the February 2005, Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances and the effective
yield earned from investments.
PREPARED BY:
Susan Full, Senior Accountant
Department Head
Attachments:
Treasurer's Statement
Deputy City Manager
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
February 28, 2005
GENERAL FUND
LIBRARY SERVICES FUND
COMMUNITY ORG SUPPORT FD
GAS TAX FUND
TRANSIT TX (PROP A) FD
TRANSIT TX (PROP C) FD
ISTEA Fund
INTEGRATED WASTE MGT FD
AB2928-TR CONGESTION RELIEF FD
AIR QUALITY IMPRVMNT FD
PARK & FACILITIES DEVEL. FD
COM DEV BLOCK GRANT FD
CITIZENS OPT -PUBLIC SAFETY FD
NARCOTICS ASSET SEIZURE FD
CA LAW ENFORCEMENT EQUIP PRGM
LANDSCAPE DIST #38 FD
LANDSCAPE DIST #39 FD
LANDSCAPE DIST #41 FD
GRAND AV CONST FUND
CAP IMPROVEMENT PRJ FD
SELF INSURANCE FUND
EQUIPMENT REPLACEMENT FUND
COMPUTER REPLACEMENT FUND
PUBLIC FINANCING AUTHORITY FUND
TOTALS
SUMMARY OF CASH:
DEMAND DEPOSITS:
INVESTMENTS:
CASH WITH FISCAL AGENT:
BEGINNING TRANSFEI
BALANCE RECEIPTS DISBURSEMENTS IN (OUT
$23,590,702.32 $726,054.30 $1,104,634.65 $562,415
0.00
(5,206.74)
1,500.00
927,304.41
94,896.99
(495,061.-,
1,303,652.39
127,046.11
59,032.13
897,778.77
65,959.52
0.00
560,144.87
18,024.40
10,336.28
0.00
172,272.61
7,695.73
1,890,067.48
6,866.04
36,580.00
(1,389.58)
(54,777.(
314,699.00
6,551.14
(67,353.;
315,822.77
71,477.18
455,720.65
16,206.40
8,077.67
267,225.85
10,447.94
2,785.42
382,369.50
8,504.61
3,130.49
111,579.53
(601,335.87)
66,283.06
54,777
1,319,644.12
195,932.19
(4,061.55)
532,227.85
643.94
20,887.46
$32,704,883.3
$1,104,364.2
$1,289,524.45
$0.
7
1
GENERAL ACCOUNT ($194.85)
PAYROLL ACCOUNT 10,758.78
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS
US TREASURY Money Market Acct
LOCAL AGENCY INVESTMENT FD
US TREASURY Money Market
Account
LOCAL AGENCY INVESTMENT FD
$11,313
$58,780.26
31,937,644.61
31,996,42-
$361,900.87
1,996,42$361,900.87
150,083.46
(Bond Proceeds Account)
511,984
TOTAL CASH
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accc
regular account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal
of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a po
Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - February 2005
Wells Fargo Money Mkt -Effective Yield - February 2005
Union Bank Money Mkt - Effective Yield - February 2005
2.368%
1.791%
2.370%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Linda C. Lowry, Treasurer
Agenda # 6.7
Meeting Date. -April 5, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Rejection of Claim — Filed by Rocio Gamboa — December 29, 2004.
RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City
Council reject the claim filed by Rocio Gamboa.
FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The
claim for damage is for approximately $2,300. Should the claim be successful, it will be paid by the
JPIA.
BACKGROUND: On December 29, 2004, Rocio Gamboa filed a Claim for Damages with the City
alleging that a tree owned by the City fell on her car causing exterior and interior damage to her
vehicle. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be
one of questionable liability and has recommended denial. Upon action by the City Council,
appropriate notice shall be sent to the claimant and Carl Warren & Co.
PREPARED BY: Tommye Cribbins, Executive Asst.
REVIEWED BY:
Asst. City Manager
Agenda # 6.8
Meeting Date: April 5, 2005
CITY COUNCIL AGENDA REPORT
\gw
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: RATIFICATION OF INTERIM URGENCY ORDINANCE NO. 5 (2005)
ADOPTED TO PROHIBIT THE ESTABLISHMENT OF MEDICAL MARIJUANA
DISPENSARIES AND ACCEPTANCE OF THE REQUIRED REPORT
REGARDING ACTIONS TAKEN TO ALLEVIATE CONDITIONS WHICH LED
TO THE ADOPTION OF THE ORDINANCE
RECOMMENDATION: Approve
BACKGROUND/ANALYSIS:
On March 15, 2005 the City Council approved Interim Urgency Ordinance No. 5 (2005) that
instituted a 45 -day moratorium for medical marijuana dispensary establishments in the City of
Diamond Bar. The City Council adopted the Ordinance with a unanimous vote (3-0), with one
member absent. Government Code Section 65858 requires a four-fifths vote of the legislative
body for adoption; therefore, the City Council should ratify the adoption of Interim Urgency
Ordinance No. 5 (2005).
The moratorium provides temporary relief from potential negative impacts related to medical
marijuana dispensary establishments which other California cities have experienced and
which compromised the community health, safety, and welfare; such as:
• Loitering around the dispensaries;
• Armed burglaries within dispensaries;
• Street criminals robbing patients for drugs;
• Patients selling to non -patients;
• Businesses located near dispensaries shutting down;
• Marijuana smoking in public around the dispensaries;
• Driving Under the Influence (DUI) citations from those who have obtained
marijuana at dispensaries;
• Increased vehicle and pedestrian traffic; and
• Locations are near sensitive land uses and residentially zoned properties
The City has had one inquiry recently regarding the establishment of a dispensary.
Government Code Section 65858 requires a written report issued at least ten (10) days prior
to the Interim Ordinance's expiration which describes the measures taken to alleviate the
condition(s) that led to the Ordinance's adoption. This staff report serves as the "ten day"
report and incorporates the measures.
Following the Interim Urgency Ordinance's adoption, staff began researching and analyzing
operational characteristics and impacts which these dispensaries would have to the City of
Diamond Bar. Due to the matter's complexity, staff anticipates that the research will not be
complete before the Interim Urgency Ordinance's April 28, 2005 expiration date.
In conformance with Section 65858, staff prepared this report at least 10 days prior to the
public hearing in anticipation of a request to extend the 45 -day Interim Urgency Ordinance.
The Interim Urgency Ordinance may be extended for an initial period up to 10 months and 15
days for the first extension and 12 months for the second extension for a total of two years.
Staff anticipates that a request shall be made at the April 19, 2005 City Council meeting to
extend the Interim Urgency Ordinance as noted, or until the effective date of new regulations,
whichever is sooner.
F% 110 0 '�:
Ann J. Lungu, Associate Planner
REVIEWED BY:
Nancy Fong, Planning Manager James DeStefano, Assistant City Manager
Attachment:
Ordinance No. XX (2005)
2
ORDINANCE NO. (2005)
AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO
GOVERNMENT CODE SECTION 65858 PROHIBITING THE
ESTABLISHMENT OF MEDICAL MARIJUANA DISPENSARIES AND
DECLARING THE URGENCY THEREOF.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Purpose and findings. Currently medical marijuana dispensaries are not a
permitted use in any zoning district under the City's zoning ordinance. In other cities, issues
and concerns have occurred related to the establishment of medical marijuana dispensaries
in close proximity to residentially zoned properties and sensitive uses such as day care
centers and schools. Furthermore, other cities indicate an increase in loitering around the
dispensaries, armed burglary within dispensaries, pedestrian and vehicle traffic, noise and
parking and traffic violations. The City has received one inquiry about the establishment of a
dispensary in the City. As a result, City staff believes that it is necessary to formulate
regulations, consistent with State law, governing the location and operation of medical
marijuana dispensaries in order to protect residents and businesses from harmful secondary
effects of these establishments. Due to the recent proliferation of such establishments in
other cities and because time will be required to prepare and adopt regulations regarding the
operation of such facilities, this Ordinance is intended to place an interim moratorium on the
establishment of any medical marijuana dispensaries as of the date of adoption hereof, until
new regulations are prepared and adopted by the City Council.
SECTION 2. Moratorium established. A moratorium is hereby established on the
establishment of medical marijuana dispensaries in the City. Notwithstanding any provision
of the Diamond Bar Municipal Code to the contrary, no medical marijuana dispensary shall be
established in the City, whether or not a permit of any kind is required from the City; further,
no application for a permit of any kind (including a building permit) will be accepted,
processed or considered during the pendency of this ordinance or any extension thereof for
establishment of a medical marijuana dispensary. This Ordinance and the moratorium
established herein applies to any site, facility, location, use, cooperative or business that
distributes, dispenses, stores, sells, exchanges, processes, delivers, gives away, or cultivates
marijuana for medical purposes to qualified patients, health care providers, patients' primary
caregivers, or physicians, pursuant to Health & Safety Code Section 11362.5 (adopted as
Proposition 215, the "Compassionate Use Act of 1996") or any State regulations adopted in
furtherance thereof.
SECTION 3. Definitions. For purposes of this Ordinance, a "medical marijuana
dispensary" means a facility where marijuana is made available for medical purposes in
accordance with Health & Safety Code Section 11362.5. The word "marijuana" shall have the
same meaning as the definition of that word in Health & Safety Code Section 11018.
SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a
misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in
3
County jail for not to exceed six (6) months, or by both such fine and imprisonment. Each
and every day such a violation exists shall constitute a separate and distinct violation of this
Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a
public nuisance and shall be subject to abatement as provided by all applicable provisions of
law.
SECTION 5. Severability. If any part or provision of this Ordinance or the application
to any person or circumstance is held invalid, the remainder of this Ordinance, including the
application of such part of provision to other persons or circumstances, shall not be affected
and shall continue in full force and effect. To this end, the provisions of this Ordinance are
severable.
SECTION 6. Urgency. Based on the findings set forth in Section 1 hereof, the recent
proliferation of medical marijuana dispensaries in other cities and interest in opening of such
establishments within the City of Diamond Bar and the secondary effects of those
dispensaries poses a current and immediate threat to the public health, safety and welfare.
This Ordinance is necessary to alleviate and address that threat until permanent zoning
regulations can be established. This ordinance is adopted pursuant to California Government
Code Section 65858 and shall take effect immediately upon adoption by a four-fifths vote of
the City Council. This ordinance shall be in full force and effect for a period of forty-five (45)
days from the date of its adoption unless extended by the City Council in accordance with the
provisions of California Government Code Section 65858.
SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension
thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any
other City code, ordinance, resolution or policy.
PASSED, APPROVED AND ADOPTED THIS 5TH DAY OF APRIL, 2005, BY THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR.
Wen P. Chang, Mayor
4
I, Linda C. Lowry, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar
held on the 15th day of March, 2005 and was finally passed at a regular meeting of the City
Council of the City of Diamond Bar held on the 5th day of April, 2005 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
5
Linda C. Lowry, City Clerk,
City of Diamond Bar
Agenda # 6.9
Meeting Date: April 5, 2005
CITY COUNCIL rp R,��4 AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Adopt Resolution No. 2005 -XX establishing salary ranges for all City
positions and rescinding Resolution No. 2004-65 in its entirety thereby
creating a Street Maintenance Worker II position, and approve personnel
modifications for Community Services Department
RECOMMENDATION:
It is recommended that the City Council create a full-time Street Maintenance Worker II
position through the adoption of Resolution No. 2005 -XX and approve the personnel
modifications recommended for the Community Services Department.
FINANCIAL IMPACT:
All costs associated with the creation of the Streets Maintenance Worker II position and
the modifications for the Community Services Department are offset by resources
allocated in the FY 2004/05 budget.
DISCUSSION:
STREET MAINTENANCE WORKER II
Currently, the City contracts with MCE for most of its street repair and routine
maintenance work. Based on the contract costs for doing routine maintenance and
minor street repair, it would be more cost effective to have a full-time employee perform
some of these duties. In addition, the full-time employee could assist with traffic sign
installation; repair/maintenance of curbs, gutters, sidewalks, storm drains; tree trimming;
sweeping and cleaning of specific areas in the City; and various related work as
requested.
The cost of the full-time position including benefits is $51,495. It is proposed that
resources currently allocated to the part-time Neighborhood Improvement Officer
position ($25,619) be reallocated to partially fund the new full-time position. The part-
time Neighborhood Improvement Officer position is currently vacant due to the
promotion of the incumbent to a full-time position following the retirement of one of the
City's Neighborhood Improvement Officers. The remaining costs for the full-time
position ($25,876) would be offset by a reduction in the MCE contract costs. This
position will allow the City to further enhance our service and have more direct quality
control over some of the work, at a more cost effective price.
Community Services MODIFICATIONS
The Community Services Division, which manages the Recreation Program, currently
has a vacant full-time Senior Management Analyst position. When vacancies occur in
the City, management reviews the vacant position and the needs of the community to
determine the best way to utilize the available resources. After reviewing the Sr.
Management Analyst position, staff has determined there is a more effective way of
utilizing the funding for the position that will result in better service to the community.
Staff recommends the Sr. Management Analyst position be replaced with three (3)
Community Services Coordinator positions, one (1) full-time and two (2) part-time. The
funds available from the Sr. Management Analyst position total $85,594. The funds
needed for the three (3) CS Coordinator positions total $84,617. The management level
work that was performed by the past Sr. Management Analyst has already been
absorbed by other Community Services Division management employees. The three (3)
CS Coordinator positions will be utilized to conduct the City's twenty different special
events and to better assist clients renting the Diamond Bar Center for large events on
Fridays, Saturdays and Sundays.
PREPARED BY:
Dave Doyle, Assistant City Manager Jim DeStefano, Assistant City
Manager
Attachment
1. Resolution No. 2005 -XX creating the Streets Maintenance Worker II position and
establishing the salary range for all City positions.
Resolution No. 2005-xx
A Resolution of the City Council of the City of Diamond Bar
establishing salary ranges for all classes of employment
effective the pay period commencing APRIL 16, 2005;
rescinding resolution no. 2004-65 in its entirety.
Whereas, the City Council of the City of Diamond Bar has adopted the annual budget
for fiscal year
2004-2005;
Whereas, the City Council of the City of Diamond Bar wishes to establish salary ranges
(Attachment 1, Schedule A-E) for the compensation of its employees, including cost of
living adjustments and compliance with minimum wage requirements;
WHEREAS, it is necessary to assign each position to a job classification number that
reflects the various levels as either non-exempt full-time (Schedule A), exempt full-time
(Schedule B), executive -management (Schedule C), non -benefited part-time (Schedule
D) or benefited part-time (Schedule E) (Schedule A-E attached);
WHEREAS, it is necessary from time to time to establish comprehensive job
classifications and salary schedules to fix the rate of compensation to be paid to
employees of the City;
Now, therefore be it resolved, the City Council of the City of Diamond Bar, does hereby
repeal all previous salary resolutions and establishes salary ranges for non-exempt full-
time, exempt full-time, executive -management, non -benefited part-time and benefited
part-time as outlined in Salary Schedules A-E.
PASSED, ADOPTED AND APPROVED this 5th day of April 2005.
Wen Chang, Mayor
I, LINDA C. LOWRY, City Manager of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, adopted and approved at
a regular meeting of the City Council of the City of Diamond Bar held on the
day of , 2004, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Linda C. Lowry, City Clerk
City of Diamond Bar
Schedule A
Effective 4/16/05
City of Diamond Bar
Salary Ranges By Position
FY 2004-2005
Full-time Non -Exempt Positions
(Job Classifications 1000-1599)
RANGE
JOB TITLE
A
B
C
D
E
F G
1,538.91
1037
Office Assistant
12.39
13.01
13.66
14.34
15.06
15.81 16.60
3,175.53
3,334.31
991.2575
1,040.820
1,092.86
1,147.50
1,204.87
1,265.12 1,328.38
4
14
45
97
37
2,147.69
2,255.11
2,367.87
2,486.26
2,610.57
2,741.10 2,878.1E
1141
Account Clerk II
13.62
14.31
15.02
15.77
16.56
17.39 18.2E
Community Services
1,089.9225
1,144.418
1,201.63
1,261.72
1,324.80
1,391.04 1,460.60
Coordinator
6
95
15
76
80
Office Assistant II
2,361.50
2,479.57
2,603.55
2,733.73
2,870.42
3,013.94 3,164.63
1203
Parks Maintenance Worker II
14.37
15.09
15.84
16.63
17.47
18.34 19.2E
Street Maintenance Worker II
1,149.5405
1,207.017
1,267.36
1,330.73
1,397.27
1,467.13 1,540.49
5
84
68
37
74
2,490.67
2,615.20
2,745.96
2,883.26
3,027.43
3,178.80 3,337.79
1257
Senior Account Clerk
15.02
15.77
16.55
17.38
18.25
19.16 20.12
1,201.2134
1,261.274
1,324.33
1,390.55
1,460.08
1,533.08 1,609.79
1
78
47
24
65 1
2,602.63
2,732.76
2,869.40
3,012.87
3,163.51
3,321.69 3,487.77
1365 Administrative Assistant 15.83 16.62
17.45
18.32
19.24
20.20 21.21
1,266.0654 1,329.368
1,395.83
1,465.62
1,538.91
1,615.85 1,696.69
7
71
90
05
60 9
2,743.14 2,880.30
3,024.31
3,175.53
3,334.31
3,501.02 3,676.07
1437 Neighborhood Improvement
Officer
Recreation Specialist
Senior Administrative
Assistant
Accounting Technician
1460 Parks and Maintenance
Inspector/Tech
17.17 18.03
18.93
19.87
20.87
21.91 23.01
1,373.4968 1,442.171
1,514.28
1,589.99
1,669.49
1,752.96 1,840.61
6
02
42
39
86
2,975.91 3,124.71
3,280.94
3,444.99
3,617.24
3,798.10 3,988.00
19.66 20.64 21.67 22.75 23.89 25.08 26.3--
1,572.80 1,651.20 1,733.60 1820.00 1,911.20 2006.40 2,106.4(
3,145.60 3,302.40 3,467.20 3640.00 3,822.40 4,012.80 4212.8(
City of Diamond Bar
Salary Ranges By Position
FY 2004-2005
Full-time Exempt Positions
(Job Classifications 1600-2600)
RANGE JOB TITLE
1635 Accountant II
Assistant City Clerk
Assistant Engineer
Assistant Planner
Management Analyst
Parks & Maintenance Supervisor
Public Works Supervisor
Recreation Supervisor
Development Services Associate
1752 Sr. Neighborhood Improvement
Officer
1897 Public Information Coordinator
Recreation Supervisor II
Superintendent of
Parks/Maintenance
Schedule B
Effective 12/26/04
A
B
C D
E
F
G
19.52
20.50
21.52 22.60
23.73
24.92
26.16
1,561.88
1,639.97
1,721.9 1,808.071
1,898.47
1,993.39
2,093.06
00
40
73 4
50
87
86
3,384.07
3,553.28
3,730.9 3,917.49
4,113.36
4,319.03
4,534.98
4
20.99 22.04 23.14 24.30 25.51 26.79 28.13
1,679.02 1,762.97 1,851.1 1,943.676 2,040.86 2,142.90 2,250.04
12 23 21 9 08 38 90
3,637.88 3,819.77 4,010.7 4,211.30 4,421.86 4,642.96 4,875.11
6
22.66
23.79
24.98 26.23
27.54
28.92
30.37
1,812.71
1,903.34
1,998.5 2,098.441
2,203.36
2,313.53
2,429.20
25
81
16 3
33
15
81
3,927.54
4,123.92
4,330.1 4,546.62
4,773.95
5,012.65
5,263.28
2
1920 Senior Management Analyst 23.09 24.24 25.45 26.73 28.06 29.46 30.94
1,846.92 1939.27 2,036.2 2,138.04 2,244.95 2,357.19 2,475.05
3
4,001.67 4,201.75 4,411.8 4,632.43 4,864.05 5,107.25 5,362.62
4
1987 Associate Planner 23.73
24.92
26.17 27.47
28.85
30.29
31.81
Associate Engineer 1,898.67
1,993.60
2,093.2 2,197.953
2,307.85
2,423.24
2,544.40
47
84
89 3
10
35
57
Executive Assistant 4,113.80
4,319.48
4,535.4 4,762.23
5,000.34
5,250.36
5,512.88
6
Senior Accountant
31
1990 Network/GIS Engineer 25.51
26.79
28.13 29.53
31.01
32.56
34.19
Senior Planner 2,041.07
2,143.12
2,250.2 2,362.799
2,480.93
2,604.98
2,735.23
52
89
85 6
96
66
59
4,422.33
4,643.45
4,875.6 5,119.40
5,375.37
5,644.14
5,926.34
4,773.93
5,012.63
2
5,526.42
5,802.74
6,092.88
1995 Public Information Manager
27.54
28.92
30.36
31.88
33.48
35.15
36.91
2,579.33
2,203.35
2,313.52
2,429.1 2,550.656
2,678.18
2,812.09
2,952.70
60
28
04
96
3
91
85
35
5,867.99
4,773.93
5,012.63
5,263.2
5,526.42
5,802.74
6,092.88
6,397.52
6
2319 Assistant to the City Manager
27.69
29.08
30.53
32.06
33.66
35.34
37.11
City Clerk
2,215.43
2,326.20
2,442.52
2,564.64
2,692.87
2,827.52
2,968.89
76
95
00
60
83
22
83
Senior Engineer
4,800.11
5,040.12
5,292.13
5,556.73
5,834.57
6,126.30
6,432.61
2571 Deputy Public Works Director 30.71
32.24
33.85
35.55
37.32
39.19
41.15
Planning Manager 2,456.51
2,579.33
2,708.30
2,843.71
2,985.90
3,135.19
3,291.95
05
60
28
79
38
90
90
5,322.44
5,588.56
5,867.99
6,161.39
6,469.46
6,792.93
7,132.58
7
Schedule C
Effective 12/26/04
City of Diamond Bar
Salary Ranges By Position
FY 2004-2005
executive management (Exempt) Positions
(Job Classifications 2900-3999)
RANGE JOB TITLE A B C D E F G
2985 City Engineer/Public Works
35.65
37.44
39.31
41.27
43.34
45.50
47.78
Director
Comm. Development Director
2,852.30
2,994.91
3,144.66
3,301.89
3,466.99
3,640.34
3,822.36
43
95
55
88
37
34
06
Community Services Director
6,179.99
6,488.99
6,813.44
7,154.11
7,511.82
7,887.41
8,281.78
Finance Director
Information Systems Director
3172 Assistant City Manager
37.89
39.78
41.77
43.86
46.05
48.36
50.77
3,031.03
3,182.58
3,341.71
3,508.79
3,684.23
3,868.44
4,061.87
10
26
17
73
72
90
15
6,567.23
6,895.60
7,240.38
7,602.39
7,982.51
8,381.64
8,800.72
City of Diamond Bar
Salary Ranges By Position
FY 2004-2005
Schedule D
Effective 12/26/04
PART-TIME HOURLY: NON -BENEFITED POSITIONS
(Job Classifications 500 - 899)
RANG JOB TITLE A B C D E F G
E
515 Community Services Worker 7.27 7.64 8.03 8.43 8.84 9.29 9.75
537 Community Services Leader I
7.95
8.34
9.00
9.61
10.25
10.88
11.44
753 Community Services Leader II
8.99
9.61
10.25
10.88
11.54
12.19
12.83
Intern
10.88
11.44
953 Community Services Leader II 8.99 9.61 10.25
10.88
11.54
12.19
12.83
Parks Maintenance Helper
19.88
20.87
21.91
23.01
Officer
770 Parks Maintenance Helper II
12.39
13.02
13.66
14.34
15.07
15.81
16.61
775 Community Services Coordinator
13.63
14.30
15.02
15.78
16.55
17.39
18.25
Public Information Specialist
800 Engineering Aide
15.01
15.76
16.54
17.38
18.25
19.16
20.12
Schedule E
Effective 12/26/04
PART-TIME HOURLY: BENEFITED POSITIONS
(Job Classifications 900 - 999)
RANGE )OB TITLE A B C
D
E
F
G
937 Community Services Leader I 7.95 8.34 9.00
9.61
10.25
10.88
11.44
953 Community Services Leader II 8.99 9.61 10.25
10.88
11.54
12.19
12.83
987 Neighborhood Improvement 17.17 18.02 18.93
19.88
20.87
21.91
23.01
Officer
I
Agenda # 6. 10
Meeting Date: April 5, 2005
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approve a Contract Amendment with Warren C. Siecke for Design
Engineering Services for the Diamond Bar Boulevard at Mountain
Laurel Way and Brea Canyon Road at Silver Bullet Drive Traffic
Signal Modifications Project in the Amount of $6,000.00, and
Authorize a Contingency Amount of $1,000.00 for Change Orders to
be Approved by the City Manager, for a Total Authorization Amount
of $7,000.00.
RECOMMENDATION:
Approve the contract amendment.
FINANCIAL IMPACT:
As part of the mid -year budget amendment, these two (2) signals were incorporated into
the Capital Improvements Projects and approved by Council. Proposition C Funds in
the amount of $40,000 for each intersection was appropriated for a total of $80,000.
The $7,000.00 will be used for the preparation of the Plans, Specifications and
Estimates with $73,000 remaining for construction.
BACKGROUND:
The residents of the neighborhoods bounded by Brea Canyon Road to the west,
Ambushers Street to the north, and Falcon Ridge Road to the east have raised their
concerns over access into their neighborhood from the intersection of Brea Canyon
Road and Silver Bullet Drive. This is a signalized intersection, however there is no
protected left -turn signal for southbound Brea Canyon Road. In a recent count, over
8,500 vehicles travel northbound on Brea Canyon Road in a 24-hour period. Nearly
2,500 vehicles travel this road during the hours of 4:45 and 6:45 p.m. The residents
attempting to turn left from southbound Brea Canyon Road onto Silver Bullet Drive face
a steady line of vehicles during the peak hours. The modifications to the traffic signal
would include a protected left turn.
Additionally, the intersection of Diamond Bar Boulevard and Mountain Laurel Way was
previously identified as one of the intersections in need of signal modifications.
Currently, there are no protected left turn signals for the residents exiting Mountain
Laurel Way. These modifications would include protected left turn signals as well as
pavement striping to better utilize the street width to accommodate dedicated left and
right turn lanes for eastbound Mountain Laurel Way (traveling downhill from Spruce
Tree Drive to Diamond Bar Boulevard). This intersection is heavily congested during
the morning and afternoon school drop-off and pick-up times and the modifications will
enable better flow of traffic resulting in an efficient means of accessing the arterial.
By combining these two intersections as one project, we can take advantage of the
economy of scale, and may realize some savings.
DISCUSSION:
Warren C. Siecke is the City's primary traffic and transportation on-call consultant. In
response to staff's request, Mr. Siecke submitted a proposal to provide the required
traffic engineering services required for both projects. The scope of services will include
design, drafting of plans, and preparation of contract specifications and estimates for
construction of the traffic signal modifications, striping and signage. The project
schedule is tentatively set as follows:
Start Project Design
Complete Design
Award Construction
Start Construction
Construction Completion
PREPARED BY:
Sharon Gomez, Senior Management Analyst
REVIEWED BY:
David G. Liu, Director of Public Works
April 6, 2005
May 5, 2005
June 7, 2005
June 17, 2005
August 17, 2005
Date prepared: March 21, 2005
James DeStefano, Assistant City Manager
Attachment: Warren C. Siecke's Proposals, dated March 10, 2005
2
Agenda # 6.11
Meeting Date: April 5, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVAL OF COST SHARING AGREEMENT FOR THE STATE
ROUTE 57/60 INTERCHANGE IMPROVEMENTS FEASIBILITY STUDY
RECOMMENDATION:
Approve and authorize the Mayor to execute the agreement.
FINANCIAL SUMMARY:
The estimated cost for the feasibility study is $200,000. In FY 2004-2005, $50,000 has
been appropriated by the City Council from previously traded Prop A funds for the SR
57/60 Interchange Improvements Feasibility Study. Additionally, $50,000 and $100,000
will be funded by the City of Industry and Los Angeles County Metropolitan
Transportation Authority (MTA), respectively.
BACKGROUND/DISCUSSION:
The Los Angeles County Metropolitan Transportation Authority (MTA) is responsible for
administering/programming a number of different federal, state, and locally enacted
transportation programs to improve mobility, reduce congestion, and to assist in the
improvement of air quality. As such, MTA will be conducting a focused feasibility study
of the State Route 57/60 Interchange to help guide the MTA and Caltrans in targeting
viable alternatives and crafting a more detailed scope of analysis for a comprehensive
study in the future (i.e., Project Study Report). The feasibility study will examine such
areas as:
• Future traffic projections (year 2030) including the mix of automobiles vs. trucks;
• Different technical solutions that might be feasible within the current right-of-way,
or those that might require additional right-of-way;
• Potential impacts to existing operations along the interchange;
• Potential right-of-way impacts; and
• Rights-of-way and construction cost estimates of the various alternatives.
A more detailed Study Fact Sheet/Outline is incorporated in the agreement as
Attachment "A". Tentatively, the project schedule is as follows:
• Issue RFP — Spring 2005
• Award Contract — Summer 2005
• Complete Study — Summer 2006
PREPARED BY:
David G. Liu
REVIEWED BY:
Jim DeStefano, Assistant City Manager
Date Prepared: March 22, 2005
Attachments: MTA Cost Sharing Agreement
2
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6.12
Meeting Date: April 5, 2005
AGENDA REPORT
FROM: Linda C. Lowry, City Manager
TITLE: RESOLUTION NO: 2005 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE
EXECUTION OF THE 2006-2008 COOPERATION AGREEMENT BETWEEN LOS
ANGELES COUNTY AND THE CITY OF DIAMOND BAR
RECOMMENDATION:
Adopt
BUDGET IMPLICATION:
All expenditures associated with the CDBG Program are funded through the City's yearly CDBG
Grant allocation.
BACKGROUND:
The City has been a participating city in the Los Angeles Urban County Community Development
Block Grant (CDBG) Program since July 1991. Every three years, the Los Angeles Community
Development Commission (CDC) requires that participating cities enter into a Cooperation
Agreement. The current agreement will expire June 30, 2006. In accordance with U. S. Department
of Housing and Urban Development (HUD) regulations, the City must decide and notify the CDC by
May 5, 2005 of the City's decision to remain a participating City for the 2006-2008 funding cycle
commencing July 1, 2006 and ending June 30, 2009.
CDBG projects funded by the City of Diamond Bar include an allocation of 15% toward Public Service
projects, 75% toward Public Works and 10% for overall general administration. Currently, CDBG
funding is provided for Senior Programming, YMCA Child Care, YMCA Day Camp, Paint the Town,
Home Improvement Program, Sidewalk Installation ADA Compliance, ADA Park Retrofit, and
Program Administration.
As a participant in the Los Angeles Urban County Program, the City retains control over funding
decisions for the use of CDBG funds subject to CDBG Program regulations. The City is allowed to
allocate ten per cent (10%) of the annual CDBG allocation for general program administration which
is approximately $40,000 each year. CDBG program administration is currently provided by City staff
with the assistance of a consultant to prepare the annual program summaries, financial requisitions,
quarterly performance reports, sub -recipient monitoring, prevailing wage monitoring, and to ensure
compliance with Federal requirements and guidelines.
The County provides staff resources and assistance to the participating cities including preparation of
the Consolidated Five -Year and Annual Plans and Annual Grantee Performance Report, oversight of
the Integrated Disbursement and Information System (IDIS) and IDIS Reports, support for
CDBG/HUD environmental review and clearances, CDBG program training, and assistance with
monitoring and audits. The County provides these services for ten per cent (10%) of the City's CDBG
allocation (approximately $40,000).
Community Development Block Grant entitlement communities are designated as cities in a
metropolitan statistical area, cities with populations of at least 50,000 and qualified urban counties
with populations of at least 200,000. The City of Diamond Bar qualifies as an entitlement city, and is
eligible to apply for CDBG funds directly from HUD. As an entitlement community, the City would be
responsible for all of the HUD planning, reporting and compliance requirements.
DISCUSSION:
The Los Angeles County Community Development Commission has invited the City to continue its
participation in the Urban County CDBG Program for another three year period. However, the CDC
has also informed the City of the possibility that the CDBG Program will be discontinued after June
30, 2006. CDC and the participating cities in the Urban County Program have been working diligently
in the past several weeks with local, State and federal representatives to ensure the future
continuation of the CDBG Program.
Should the City of Diamond Bar decide to become an entitlement city, the City would be allowed to
use twenty per cent (20%) of the CDBG allocation for administration expenses. However, there
would be an increase in reporting requirements and regulations that the City would be responsible to
administer. The entitlement cities typically hire CDBG staff to administer the day to day activities of
the program as well as consultants to assist with the CDBG planning and reporting requirements. In
addition, the City would be assigned a HUD Program Manager to monitor the City's performance and
provide training and technical assistance.
If the City were to become an entitlement city, the annual CDBG allocation could increase or
decrease based on the national CDBG funding pool. HUD determines the amount of each
entitlement grant by a formula using measures of community needs including the extent of poverty,
population, housing overcrowding, age of housing, and population growth lag in relationship to other
metropolitan areas.
Should the City remain in the Urban County CDBG Program, the City would remain eligible to
participate in other programs administered by the County CDC. The City would be eligible to continue
its participation in the County's HOME Program which includes a Single Family Rehabilitation
Program and a First Time Homebuyer's Program. Additionally, the City may participate in the
Mortgage Credit Certificate Program. Furthermore, the County often provides additional assistance to
the cities by undertaking County -funded or jointly funded community development activities within the
local jurisdictions. These services are provided at no additional cost to the City.
It is recommended that the City of Diamond Bar continue its participation with the County CDBG
Program. The City's annual CDBG allocations have ranged from $388,000 to $445,000 over the past
three years. If the City becomes an entitlement City, there are no assurances that the annual CDBG
allocation would increase significantly. However, it is certain that there are additional responsibilities
and requirements for an entitlement city which would necessitate an increase in staff time and costs.
It is most cost effective to participate in the County CDBG Program at this time.
Prepared by:
James DeStefano
Assistant City Manager
Attachments:
Resolution No. 2005 -XX
Cooperation Agreement
CDBG Bulletins
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.13
Meeting Date: April 5, 2005
AGENDA REPORT
TITLE: RENEWAL OF THE COUNTY OF LOS ANGELES GENERAL SERVICES
AGREEMENT
RECOMMENDATIONS:
It is recommended that the City Council renew the General Services Agreement with the County of
Los Angeles for the period from July 1, 2005 to June 30, 2010.
FISCAL IMPACT:
There is no fiscal impact to the City directly associated with the renewal of the General Services
Agreement. The City incurs expenses only for specific services requested from the County such as
law enforcement services through a contract with the Los Angeles County Sheriff's Department.
BACKGROUND / DISCUSSION:
The General Services Agreement between the City of Diamond Bar and the County of Los Angeles is
a document that is general in nature and simply provides authority to the County to provide services
as formally requested by the City. Renewing this agreement does not authorize the expenditure of
funds for any specific service. Any request for a specific service that requires expenditure of City
funds would require additional authorization.
Services provided by the County include many basic services such as predatory animal control (i.e.
coyotes), city prosecutor's services, and a wide range of public works activities. Under the current
General Services Agreement with the County (2000-2005), Diamond Bar has requested County
assistance with a wide assortment of services, including the following:
• Weed Abatement
• Direct Assessments Collections
• Assumption of Liability Agreements
• City Prosecution Services
• Fire Suppression Services
• Enforcement of Health Ordinances
• Library Services
• Industrial Waste Services
• Underground Storage Tanks
• Sheriff's Department Services
• General Public Works Services
The renewal of this agreement will ensure the continuation of basic services currently provided by the
County and will leave Diamond Bar with the option of augmenting services in the future.
The General Services Agreement has been reviewed and approved by the City Attorney.
Prepared by:
Ryan McLean, Senior Management Analyst
Attachment
Reviewed by:
David Doyle, Assistant City Manager
1. General Services Agreement with County of Los Angeles
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.14
Meeting Date: April 5, 2005
AGENDA REPORT
TITLE: APPROVAL OF LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS
RECOMMENDATIONS:
The Legislative Subcommittee recommends that the City Council approve the proposed responses to
the legislative items identified below.
FISCAL IMPACT:
There is no fiscal impact to the City based on the approval of these actions.
BACKGROUND / DISCUSSION:
The Legislative Subcommittee meets with staff on a regular basis to discuss and analyze proposed
legislation and its effects on the City. The subcommittee has recommended action be taken on the
following pieces of legislation:
AB 194 (Dymally) - Amends the Brown Act by removing the 30 day window for cities to
correct violations in good faith prior to the commencement of litigation. Opposed by the
California League of Cities.
Recommended Action: Oppose
The attached letter of opposition will be sent to Assemblyman Dymally, Assemblyman Huff,
Senator Margett, Joe A. Gonsalves & Son, and the California League of Cities.
AB 260 (Bermudez) - Mandates conformity to specific fire department response times and
staffing levels, dramatically increasing local fire protection staffing costs for the City. This bill
is a revival of AB 2406, which was opposed by the City Council in a 2004 resolution. Opposed
by the California League of Cities.
Recommended Action: Oppose
The attached letter of opposition will be sent to Assembly Bermudez, Assemblyman Huff,
Senator Margett, Joe A. Gonsalves & Son, and the California League of Cities.
Mt. San Antonio College Board Reorganization - A petition filed with the Los Angeles
Committee on School District Organization proposes to increase the number of seats on the
Mt. San Antonio College Board of Trustees from five (5) to seven (7) and establish trustee
areas within the college district. Opposed by the Mt. SAC Board of Trustees Resolution No.
04-09 and Mt. SAC President Christopher O'Hearn.
Recommended Action: Oppose
The attached letter of opposition will be sent to Daniel G. Villanueva, Secretary of the L.A.
County Committee on School District Organization as well as the Los Angeles division of the
California League of Cities.
SB 148 (Scott) — Authorizes local jurisdictions to amortize, terminate, or impose conditions on
businesses, particularly liquor stores, that are not currently subject to local zoning regulations.
Support for this bill was requested by City of Pasadena Mayor Bill Bogaard.
Recommended Action: Watch
710 Freeway Gap Closure — Mike Ten, Mayor of South Pasadena, has requested support for
a tunneling alternative to a surface freeway as the preferred solution to the 710 Freeway gap
closure project.
Recommended Action: Support Gap Closure Project in its most financially feasible
form.
The attached letter of support will be sent to South Pasadena Mayor Mike Ten
Please find additional information regarding the above issues in the attached Legislative
Subcommittee Watch List.
Prepared by:
Ryan McLean, Senior Management Analyst David Doyle, Assistant City Manager
Attachments:
1. Legislative Subcommittee Watch List — 3.31.05
2. Letter of opposition to AB 194 (Dymally) to Assemblyman Dymally, Assemblyman Huff,
Senator Margett, Joe A. Gonsalves & Son, and the California League of Cities.
3. Letter of opposition to AB 260 (Bermudez) to Assemblyman Bermudez, Assembly Huff,
Senator Margett, Joe A. Gonsalves & Son, and the California League of Cities.
4. Letter of opposition to the proposed reorganization of the Mt. SAC Board of Trustees to Daniel
G. Villanueva, Secretary of the L.A. County Committee on School District Organization, and
the L.A. Division of the California League of Cities.
5. Letter supporting the 710 Freeway gap closure project in its most financially feasible form sent
to Mike Ten, Mayor of South Pasadena.
Legislative Subcommittee Watch List 3.31.05
Bill Author Description Potential Impacts Status Recommend.
Requires California Fire Depts to prepare a report that
AB
Dymally
Removes the opportunity for Cities to
Encourages litigation and may
Referred to
Oppose
194
compares state response times and staffing levels
Committee
committee 3/30/05
Draft letter of
ment
make "good faith" efforts Brown Act
force legal action against cities.
on Local Gov't. 2/3/05.
Draft letter of
of any legal action.
city govt based on constant
violations prior to the commence
threat of litigation.
Committee
This bill is a reintroduction of
last session's AB 2406 which
was opposed in a council reso.
and by the CA League of Cities.
SB Scott Amends code to allow cities to establish reasonable Currently, cities can only Committee for Watch
148
AB
Bermudez
Requires California Fire Depts to prepare a report that
This bill would increase fire staff
Re-referred back to
Oppose
260
change
compares state response times and staffing levels
costs and sets response time
committee 3/30/05
Draft letter of
ment
May risk future decisions of
apposition
of any legal action.
city govt based on constant
LA County
threat of litigation.
Committee
AB
Bermudez
Requires California Fire Depts to prepare a report that
This bill would increase fire staff
Re-referred back to
Oppose
260
change
compares state response times and staffing levels
costs and sets response time
committee 3/30/05
Draft letter of
to those at the national level according to
and other standards that are
apposition
FEMA statistics
nearly impossible for smaller
LA County
cities to match.
Committee
This bill is a reintroduction of
last session's AB 2406 which
was opposed in a council reso.
and by the CA League of Cities.
N/A
N/A
Petition filed with LA County Committee on School
May increase insurance, election
Committee meeting
Oppose
7
change
District Organization to increase number of seats on
and monthly compensation costs
4/6/2005
Draft letter of
Mt. San Antonio College Board of Trustees from five
taking resources from supplies,
opposition to
to seven.
teaching, etc.
LA County
of special tax increases at the
Committee
ACA
Nation
Proposes a constitutional amendment that would
May give local government greater
No recent activity
Watch
7
would allow local agencies to impose a special tax
flexibility in obtaining special
with the approval of 55% of voters rather than 2/3.
funds needed for services.
Would become a ballot measure.
Opens door for easier passage
of special tax increases at the
local level.
SUPPORTED BY
LA LEAGUE OF CITIES
amortization periods and termination of, or imposition of
conditions on legal nonconforming uses pursuant to, a
validly enacted zoning ordinance. These provisions
would now apply to liqour stores which had operated
prior to the effective date of the zoning ordinance.
CITY OF PASADENA HAS REQUESTED SUPPORT
Also see AB 744 (Orooeza) regarding the same issue
enforce zoning ordinances
that were in effect when
a licensee secured a license
This bill would allow cities
to pass new ordinances and
enforce them on premises
that had been exempt.
Provides for greater local
control and law enforcement
capabilities.
May become a constitutional issue
Gov't Organization
Hearing 4/12/05
N/A
N/A
The City of South Pasadena has requested our support
While the project may have positive
Draft letter
of the tunnel soulution for the 710 gap -closure project.
impacts on the region's traffic
supporting 710
concerns, tunneling is extremely
project in its
expensive. The most financially
most
financially
feasible project should be
feasible form.
considered.
April 1, 2005
Assemblyman Mervyn M. Dymally
California State Capitol
P.O. Box 942849
Sacramento, CA 94249-0052
RE: City of Diamond Bar Opposition to AB 194
Dear Assemblyman Dymally:
Recently, the Diamond Bar City Council Legislative Subcommittee met to
review your proposed bill, AB 194, which proposes major amendments to the
Ralph M. Brown Act. The subcommittee recommended to the full City
Council that they oppose AB 260. Subsequently, on April 5, 2005, the
Diamond Bar City Council voted unanimously to oppose AB 194 (Dymally).
By closing the 30 day window of correction, AB 194 eliminates the ability of
an agency to make "good faith" efforts to correct alleged Brown Act
violations that may have occurred inadvertently, even if it is in the best
interest of the public. The bill also removes the 90 day timeframe for alleged
violation notification, subjecting cities to an indefinite period in which
violations may be alleged, risking the future decisions of our City Council and
staff, particularly when expenditures and contract negotiations are involved.
Cities will now be faced with the constant threat of frivolous litigation by
individuals interested in monetary gain, when the best interest of our residents
lies in promptly correcting the alleged violation.
AB 194 will encourage litigation and result in less efficient local government.
The City of Diamond Bar joins the California League of Cities in
fundamentally opposing this bill.
Respectfully,
Wen P. Chang
Mayor
CC: City Council/CM/ACM's
Assemblyman Bob Huff
Senator Bob Margett
Joe A. Gonsalves & Son
California League of Cities
• Page 7
April 1, 2005
Assemblyman Rudy Bermudez
California State Capitol
P.O. Box 942849
Sacramento, CA 94249-0056
RE: City of Diamond Bar Opposition to AB 260
Dear Assemblyman Bermudez:
April 1, 2005
Recently, the Diamond Bar City Council Legislative Subcommittee met to
review your proposed bill, AB 260, in regards to fire response time and safety.
The subcommittee recommended to the full City Council that they oppose AB
260. Subsequently, on April 5, 2005, the Diamond Bar City Council voted
unanimously to oppose AB 260 (Bermudez).
AB 260 would mandate specific response times, staffing levels, and reporting
procedures that are virtually impossible to meet. This one -size -fits -all policy
is not fiscally feasible in cities, counties, or special districts, and could result
in major budgetary implications at the state and local level. Since AB 260
represents a State mandated requirement, potential fiscal impacts to local and
State budgets are increased. It is estimated that an additional $7.2 million per
year from the State General Fund would be necessary to cover state -
reimbursable costs to local fire departments affected by the bill and to pay for
the compilation and analysis of data collected for publication. In addition, the
bill creates a perception of increased liability for cities, counties, and special
districts.
AB 260 places a major burden on the facilities, personnel, and financial
concerns of cities, counties, and special districts. The City of Diamond Bar
joins the California League of Cities in fundamentally opposing this bill.
Sincerely,
60kx"'P. 1� C��
Wen P. Chang
Mayor
CC: City Council/CM/ACM's
Assemblyman Bob Huff
Senator Bob Margett
Joe A. Gonsalves & Son
California League of Cities
• Page 8
April 1, 2005
Los Angeles County Committee on School District Organization
Daniel G. Villanueva, Secretary
Los Angeles County Office of Education
9300 Imperial Highway
Downey, CA 90242-2890
RE: Opposition to Proposed Mt. SAC Board Reorganization Plan
Dear Mr. Villanueva:
April 1, 2005
Recently, the Diamond Bar City Council Legislative Subcommittee met to
review the petition proposing a reorganization plan to increase the seats on the
Mt. San Antonio College Board of Trustees from five (5) to seven (7). The
subcommittee recommended to the full City Council that they oppose this
petition. Subsequently, on April 5, 2005, the Diamond Bar City Council
voted to oppose the proposed addition of two seats to the Board.
A reorganization plan that includes additional Board members increases
compensation, insurance, and election costs across the board, taking valuable
resources from classroom budgets. To ensure that our education system
remains strong during the current California budget crisis, it is essential that
fiscal responsibility be exercised when proposing such important adjustments.
Additionally, we do not believe that modification of the current structure will
enhance the effectiveness of the Board or improve service to our students.
The existing model has remained effective over 59 years of management, and
still maintains a wide representation of our region's diverse backgrounds and
interests.
The City of Diamond Bar urges you to oppose the changes outlined in the
petition and requests that the current structure of the Mt. San Antonio College
Board of Trustees be maintained.
Respectfully,
6,tS p. c
Wen Chang
Mayor
CC: City Council/CM/ACM's
Christopher O'Hearn, Ph.D., President Mt. San Antonio College
California League of Cities — Los Angeles Regional Division
• Page 9
April 1, 2005
Mayor Mike Ten
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91030
RE: 710 Freeway Gap Closure Project
April 1, 2005
Dear Mayor Ten:
Recently, the Diamond Bar City Council Legislative Subcommittee met to
discuss your request for our support of a tunneling alternative to the 710
Freeway gap closure project. The subcommittee recommended to the full City
Council that they support the completion of the 710 Freeway, but only in its
most financially feasible form. Subsequently, on April 5, 2005, the Diamond
Bar City Council voted to support the project with such fiscal responsibility in
mind.
The mitigation of traffic congestion is very important to the Diamond Bar
City Council. As the main arterial leading from the ports of Los Angeles and
Long Beach, the 710 Freeway serves as a main shipping route for the delivery
of goods throughout California and the United States. Due to the high volume
of traffic on this unfinished route, our highways throughout the region face
ever increasing congestion. The completion of the gap closure project in any
form would help to ease some of the gridlock on the region's freeways,
including those in our city.
While a tunneling alternative may be an attractive option, we have concerns
about the financial feasibility of the project. The high expense of tunneling
projects require massive funding sources, which are difficult to secure in this
time of tight state and federal budgets. We believe all options should remain
open to increase the possibility that this project secures funding for
completion.
The improvement of our transportation corridors is a challenge that leaders
throughout our region face. We look forward to working with you on this
important issue to improve traffic conditions for Southern California's
residents and businesses.
Sincerely,
GcStwy7, c
Wen P. Chang
• Page 10
CC: City Council/CM/ACM's
April 1, 2005
Agenda # 6.15(a)
Meeting Date: April 5, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AMEND THE 2004/2005 ANNUAL CITY BUDGET TO APPROPRIATE
ADDITIONAL FUNDS IN THE AMOUNT OF $690,000 FOR PHASE ONE
OF THE GRAND AVE. BEAUTIFICATION/BETTERMENT PROJECT
RECOMMENDATION: Appropriate additional funds.
FINANCIAL SUMMARY: The following table describes funds allocated in Fiscal Year
(FY) 04/05 Budget, Proposed Adjustments and the recommended Final Budget
Appropriations:
2004/2005
Proposed
Final Adjusted
Source of Funds
Budget
Adjustments
Appropriations
General Fund:
City Contribution
$340,260
$202,232
$542,492
Lewis Contribution
to be rec'd in 2005/6
-0-
1,197,928
1,197,928
a
Special Funds:
MTA Prop. C Funds
None (b)
300,000 (b)
300,000 (b)
b
L.A. Co. Aid to Cities
69,000
None
69,000
Trans. Develop. Act
180,580
None
180,580
Fed. Surface Trans.
Program Local (c)
760,160 (c)
(760,160) (c)
None(c)
Lewis Retail
Centers'
250,000 (a)
(250,000)(a)
-0-(a)
Contribution (a)
Total Project Cost
W/ Const. Mngmt.
$1,600.000
$690,000
$2,290,000
(a) Pursuant to the Development Agreement with Lewis for the Grand/Golden Springs
project, the City will be reimbursed for these costs by the developer later in 2005/6. To
award the construction contract at this time, we must appropriate an amount equal to
the Lewis Development Contribution, $1,197,928, as a Transfer Out from the General
Fund to the Capital Improvement Fund. This amount will be budgeted as Developer
Contribution to the General Fund revenues in 2005/6.
(b) Prop. C Funds are available to replace a portion of the Federal Surface
Transportation Program Local Funds which are proposed to be saved for a future use in
item (c) below.
(c) The Federal Surface Transportation Program Local (STP -L) Funds will not be utilized
for the construction of Phase I but will be saved for Phase Two or Three. Future
contributions to be collected from the developer will cover more than half (52%) of the
cost of Phase One.
BACKGROUND/DISCUSSION:
The Grand Avenue Beautification Project will have a tremendous impact on the quality
of life for Diamond Bar residents. The modifications to the traffic signals will move
motorists through this area more efficiently. The treatments to the street and the visual
enhancements to the roadway, parkways, and medians will create an ambiance and
entry statement that will parallel the Brea Canyon Beautification Project.
The City contracted with DL & A to prepare plans, specifications and estimates for the
project. The project scope consisted of improvements to the existing center median
islands, architectural treatment and aesthetic enhancement to the roadway and
intersections. The median modifications will include replacement of existing irrigation
system, landscaping, planting and concrete improvements. Included in the project will
also be traffic safety enhancements such as installation and/or modification of traffic
signals, striping, drainage improvements and street reconstruction.
The project team has been working with the Diamond Bar Village project team (Lewis
Development) on a mixed-use development located at the southeast corner of Grand
Avenue and Golden Springs Drive. The project so includes a right -turn lane from
northbound Golden Springs Drive to eastbound Grand Avenue, widening of Grand
Avenue adjacent to the Diamond Bar Village Project, traffic signal
installation/modification to mitigate the impact of increased traffic as a result of the
Diamond Bar Village Project.
With the completion of the plans and specifications, the project was advertised for bids
in March 2005. On March 24, 2005, the City received eight (8) bid proposals. The
lowest responsive bid came in at $1,921,000 and with contract administration, inspection,
surveying, project dontingencies and other services, the Phase One project is estimated
to require $2,290,000.
Future Phases will be funded with the saved STP -L Funds plus the next year's
apportionment which will bring the total to $935,845 and with Federal Funds awarded
through the efforts of Congressman Gary Miller which have been announced to total
$2.6 million.
F% 11.4 JOTITZ4 0 0
2
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
David G. Liu, Director of Public Works
Date prepared: March 28, 2005
James DeStefano, Assistant City Manager
Agenda # 6.15(b)
Meeting Date: April 5, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVE PLANS AND SPECIFICATIONS AND
AWARD
CONSTRUCTION CONTRACT
FOR THE GRAND
AVENUE
BEAUTIFICATION/BETTERMENT
PROJECT PHASE I
IN
THE
AMOUNT OF $1,921,000.00 TO SEQUEL CONTRACTORS,
INC.;
AND
AUTHORIZE A CONTINGENCY
AMOUNT OF $279,000.00
FOR
CONTRACT CHANGE ORDERS
TO BE APPROVED BY
THE
CITY
MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT
OF
$2,200,000.00
RECOMMENDATION:
Approve plans and specifications and award the contract on the basis of the lowest
responsive base bid.
FINANCIAL SUMMARY:
As recommended in the preceding staff report which amends the 2004/2005 Capital
Improvement Budget, the budget for this project is described as follows:
Resources Phase One
General Fund:
City Contribution $ 542,492
Advance of Lewis Contribution 1,197,928 $1,740,420
Special Funds:
MTA -Prop. C 300,000
LA County Aid to Cities 69,000
Transportation Development Act (TDA) 180,580 549,580
Project Funding $2,290,000
Expenditures Phase One
Construction $2,200,000
Contract administration, inspection, surveying and other services. 90,000
Project Cost $2,290,000
CONTRACT AWARD DISCUSSION:
With the completion of the plans and specifications, the project was advertised for bids
in March 2005. On March 24, 2005, the City received the following eight (8) bid
proposals.
Company
Base Bid Amount
1).
Sequel Cont. Inc.
$1,921,000.00
2).
GMC Eng. Inc.
$1,945,451.50
3).
R.J. Noble Co.
$1,949,685.00
4).
Gentry Brothers
$1,977,925.00
5).
Griffith Co.
$1,998,620.00
6).
Excel Paving
$2,024,325.00
7).
All Am. Asphalt
$2,036,440.00
8).
Sully -Miller Co.
$2,195,845.00
Sequel Contractors, Inc. submitted the lowest responsible bid. Staff reviewed their bid
and verified their State contractor license. They have satisfactorily completed many
similar projects for other cities such as EI Segundo, Upland, and Signal Hill in Southern
California. The project schedule is tentatively set as follows:
Award of Contract April 5, 2005
Start Construction April 25, 2005
Construction Completion July 30, 2005
PREPARED BY:
Fred Alamolhoda Date Prepared: March 24, 2005
Senior Engineer
REVIEWED BY:
David G. Liu, Director of Public Works James DeStefano, Assistant City Manager
Attachments: Agreement with Sequel Contractors, Inc.
2
Agenda # 6.15(c)
Meeting Date: April 5, 2005
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AMENDMENT NO. 2 TO CONTRACT WITH DEWAN, LUNDIN
AND ASSOCIATES FOR THE GRAND AVENUE
BEAUTIFICATION/BETTERMENT PROJECT IN THE AMOUNT
OF $78,025.00 PLUS A CONTINGENCY AMOUNT OF $11,975.00
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$90,000.00.
RECOMMENDATION:
Approve contract amendment.
FINANCIAL IMPACT:
The funding for this contract is described in the preceding staff report. This contract
utilizes the $90,000 which has been set aside for contract administration, inspection,
surveying and other services related to Phase One of the Grand Ave.
Beautification/Betterment Project.
BACKGROUND/DISCUSSION:
DLA prepared the plans and specification for this project and will continue to provide
services for Phases Two and Three. Consistency will bring added value to the project
and contribute toward its timely completion. This firm has successfully completed a
number of design projects for the City.
PREPARED BY:
Fred Alamolhoda, Senior Engineer Date prepared: March 28, 2005
Attachment: Amendment No. 2 to the Consulting Services Agreement
Meeting Date:
Agenda # 8.1
4/05/05
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Adoption of Resolution No. 2003-60e ApprovlNG CHANGES TO THE FACILITY
Use Policy For The Diamond Bar Center TO ESTABLISH A NEW VARIANCE THAT
ALLOWS FREE USE OF THE CENTER FOR GOVERNMENTAL ORGANIZATIONS
THAT PROVIDE BENEFITS TO THE COMMUNITY OR ARE CO-SPONSORED BY
THE CITY AS STATED IN AN ADOPTED RESOLUTION OF THE CITY COUNCIL
RECOMMENDATION: Adopt Resolution.
FINANCIAL IMPACT: None.
BACKGROUND: Over the past few weeks, staff has received several requests from governmental
organizations seeking free use of the Diamond Bar Center for meetings that are open to the public.
Having these meetings in Diamond Bar serves the public interest by having public presentations on
issues of local interest that are convenient for Diamond Bar residents to attend. Current facility use
policies require governmental organizations, except the City of Diamond Bar, to pay a fee for the use
of the Diamond Bar Center. Approval of this Resolution will allow staff to waive fees if staff determines
there is a public benefit resulting from the use by a governmental organization. This Resolution will
also provide to City Council the opportunity to waive fees for use by governmental organizations by
adopting a resolution. Governmental organization is defined as:
1. County of Los Angeles agencies and elected officials.
2. State of California departments and elected officials.
3. Federal agencies, departments and elected officials.
DISCUSSION: Staff recommends the following change to the Facility Use Policy:
Section IX, VARIANCES, addition of Number 1.vii, (on Page 20):
vii. Waiver of fees for Group C-1 (governmental) organizations when it is determined
that the use by the Governmental Organization will provide a substantial and
measurable benefit to the Diamond Bar community or the event is sanctioned by the
City Council through adoption of a Resolution.
Approval of this Resolution will allow staff to waive fees if staff determines there is a public benefit
resulting from the use by a governmental organization. This Resolution will also provide to the City
Council the opportunity to waive fees for use by governmental organizations by adopting a resolution.
Governmental organization is defined as:
1. County of Los Angeles agencies and elected officials.
2. State of California departments and elected officials.
3. Federal agencies, departments and elected officials.
Attachments:
REVIEWED BY:
Resolution No. 2003-60E
Facility Use Policy for the Diamond Bar Center
Bob Rose
Director of Community Services
James DeStefano
Deputy City Manager
RESOLUTION NO. 2003-60E
A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF
DIAMOND BAR RESCINDING RESOLUTION NO. 2003-60D AND REVISING THE POLICIES AND FEES
FOR THE USE OF THE DIAMOND BAR CENTER OPERATED
BY THE CITY OF DIAMOND BAR
A. Recitals
(i) The City Council adopted Resolution No. 2003-60D on November 2, 2004 revising policies and
fees for the use of the Diamond Bar Center;
(ii) Staff has been utilizing the revised policies and fees to schedule reserved use since their adoption
on November 2, 2004;
(iii) Staff believes that the change listed in Exhibit A will result in a more efficient and effective
operation of the Diamond Bar Center;
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar
That:
The use of the Diamond Bar Center shall be governed by the policies described in the Facility Use
Policy for the Diamond Bar Center, attached hereto as Exhibit A, and incorporated herein by this
reference as though set forth in full.
2. Resolution No. 2003-60D is hereby rescinded.
PASSED, APPROVED AND ADOPTED this _ day of 2005.
WEN CHANG, Mayor
I, LINDA LOWRY, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond
Bar held on this day of 2005, by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
LINDA LOWRY, City Clerk
City of Diamond Bar
City of Diamond Bar
DIAMOND BAR CENTER
1600 S. Grand Avenue
Diamond Bar, CA 91765
Facility Use Policy
i
Approved by the City Council on April 5, 2005
Resolution No. 2003-60E
Facility Use Information
909.839.7070
City of Diamond Bar
Table of Contents
Section
Topic
13
I.
DESCRIPTION OF FACILITY
3
II.
PURPOSE OF THE USE POLICY
3
III.
DEFINITION OF TERMS
4
IV.
GROUP PRIORITY RATING
4
V.
APPLICATION PROCEDURES
5
VI.
ROOMS AVAILABLE FOR USE
8
1.
Banquet Room Use
8
2.
Sycamore, Oak, Willow, Pine and Maple Room Use
10
(Meeting Rooms and Senior Room)
3.
Kitchen Facilities Use
12
VII.
LIABILITY AND INSURANCE
13
VIII.
GENERAL OPERATING REGULATIONS
15
IX.
VARIANCES
19
X.
FACILITY USE FEE SCHEDULE
21
XI.
EQUIPMENT RENTAL FEE SCHEDULE
24
XII.
TENANT USERS INSURANCE INFORMATION
25
City of Diamond Bar
Diamond Bar Center
Page
Facility Use Policy
I. DESCRIPTION OF FACILITY
The City of Diamond Bar Diamond Bar Center ("Center" or "facility") is a 22,500 square foot facility owned
and operated by the City of Diamond Bar and located at 1600 S. Grand Avenue. The facility consists of
assembly rooms, meeting rooms, activity rooms, senior citizen room, banquet rooms, and a catering kitchen.
All of these rooms are available for use in accordance with the terms of this Facility Use Policy ("Use Policy"),
which is administered by the Community Services Division of the City.
All rooms listed are for multi-purpose use:
a. Grand View Ball Room — stage, patio/balcony, room may be separated into 5 separate rooms.
Dining capacity: 438
Dining capacity w/1000 sq. ft. dance floor: 372
Dining capacity w/500 sq. ft. dance floor: 405
Theatre capacity: 822
b. Sycamore Room — Patio, dining capacity: 60; theater capacity: 100
c. Willow Room —Computer Room; 10 computer stations
d. Pine Room — Senior Room, dining capacity: 66; theater capacity: 120
e. Oak Room — Dance/exercise, hardwood floors, theater capacity: 210 (No dining in Oak Room)
f. Maple Room — Craft Room, dining capacity: 32; theater capacity: 60
II. PURPOSE OF THE USE POLICY
The purpose of this Use Policy is to assure that the Center is operated in a manner that best serves the residents
of the City of Diamond Bar. It is intended to ensure that the use of the facility is granted in a fair and equitable
manner for meetings, activities, and events, which are recreational, social, and/or civic in nature, offering
services of interest and need to the community. Fees charged for the use of the facility are intended to recoup
on-going maintenance and operation costs of the facility. City facilities are not to be used for personal and/or
private gain.
III. DEFINITION OF TERMS
"Center Director" means the administrative head of the Diamond Bar Center, or its staff, under the
direction of the City of Diamond Bar Community Services Division.
2. "City" means the City of Diamond Bar, acting through its officials, representatives, agents, and
employees.
3. "User" means an individual who or group which obtains a confirmed reservation to use the Diamond
Bar Center pursuant to the terms of this Use Policy.
4. "Applicant" means an individual or group, which submits a completed City of Diamond Bar Facility
Use Application and required deposit to use the Diamond Bar Center pursuant to the terms of this
Use Policy. The date requested by the applicant will be held as long as the requirements and
deadlines of the Facility Use Policy as met.
5. "Confirmed Reservation" means a reservation issued by the City upon approval of a Facility Use
Application for use of the facility or some portion thereof by an applicant, after all requirements of
the Facility Use Policy are met.
6. "Inquiry" means when an individual or representative of a group seeks information about available
dates for possible use by that individual or group. An available date can not be held for possible use
by making an inquiry.
7. "Soft Reservation" means when an individual or representative of a group makes an appointment
with staff to submit a written application, to sign the contract and to pay the required deposit for a
specific room, date and time. The date for possible use will be held from the time the appointment to
meet with staff is made until the meeting date and time. The meeting with staff shall occur within
seven (7) calendar days of setting the appointment, or else the soft reservation will be forfeited.
IV. GROUP PRIORITY RATING
An individual or group seeking permission to utilize the facilities at the Center will be classified
in one of the following priority groups. These classifications are used to establish 1) priority of
use, 2) applicability of a fee, and 3) amount of the fee, if any. The priority groups are as follows:
A. GROUP A- Activities conducted and/or sponsored by the City of Diamond Bar.
B. GROUP B- Activities conducted by the City recognized Senior citizen membership
groups.
C. GROUP C:
C-1- Activities conducted by Governmental agencies n� other than the City of
Diamond Bar, which provide some service to the Diamond Bar community (e.g.
County of Los Angeles agencies and elected officials; State of California
departments and elected officials; Federal agencies, departments and elected
officials; etc.)
ii. C-2- Activities conducted by the two local school districts, Pomona Unified
School District and Walnut Valley Unified School District.
iii. C-3- Activities conducted by Diamond Bar based non-profit service
organizations. To qualify as a local non-profit organization, the organization
shall have a minimum membership of 60% Diamond Bar residents or 60%
Diamond Bar business addresses (e.g. Boy Scouts, Girl Scouts, Little League,
Rotary Club, etc.). A membership roster and the Articles of Incorporation
indicating status as a Diamond Bar based non-profit (for example: 501(C)(3))
organization shall be submitted as a condition of an organization receiving
classification in this group.
D. GROUP D: Private events conducted by Diamond Bar residents.
E. GROUP E Non-resident private events and non-resident groups, organizations and
businesses and commercial functions. (Examples: Commercial functions, non-resident
business meetings, or non-resident private affairs.)
2. Priority for use of the facility will be in alphabetical sequence, with Group A applicants
receiving the highest priority and Group E applicants the lowest priority.
V. APPLICATION PROCEDURES
1. An individual or representative of a group may inquire about the availability of a specific room, date
and time as well as rental rates by telephone or in-person at the Center during regular business hours.
An available date can not be held for possible use by making an inquiry.
2. An individual or representative of a group can hold a date for possible use by making an
appointment with staff to submit a written application, to sign the contract and to pay the required
deposit for a specific room, date and time. The date for possible use will be held from the time the
appointment with staff is made until the appointment date and time. The meeting with staff shall
occur within seven (7) calendar days of setting the appointment, or else the held date (soft
reservation) shall be forfeited.
3. All applicants must complete a City of Diamond Bar Facility Use Application ("Application") and
pay all applicable fees at the time of submitting the application.
4. The applicant shall be classified and assigned a Group in accordance with the definitions and
priority rankings set forth in Section IV of this Use Policy.
5. Reservations may be made no earlier than:
Group A: no limit.
Group B: Up to six (6) months in advance for subsidized and/or discounted use, fifteen
(15) months in advance when not subsidized or discounted. Staff will schedule senior
facility use 15 months in advance. Scheduling of actual user will be done 6 months in
advance during meeting with Group B users that submitted facility use requests.
Groups C-1, C-2 and C-3: Up to fifteen (15) months in advance.
Group D: Up to fifteen (15) months in advance.
Group E: Up to twelve (12) months in advance.
6. Hours of operation are limited to Sunday through Thursday 7:30am — 11:OOpm and Friday and
Saturday 7:30am - 12:00 midnight. A one (1) hour clean up is mandatory at the end of each event
for Grand Ballroom use. Requests for alternate hours require special written approval and may be
subject to additional fees.
7. Weekends are defined as beginning at 5:00 pm on Friday and ending at 11:00 pm on Sunday. Any
reserved time that falls between this period of time shall be considered a weekend and will be
charged weekend rate. Use on New Year's Eve shall be charged weekend rates and shall require
minimum use of 2/3 Grand Ballroom.
8. Observed Holidays — Thanksgiving Day, Christmas Eve, Christmas Day and New Years Day — No
use shall be scheduled on observed holidays without Center Director's approval.
9. Upon approval of an application, a facility rental contract will be issued authorizing the requested
use of the facility. The Center Director may attach such conditions to the contract as she/he may
determine necessary for the protection of the public health, safety and welfare and the Center
facility. Applicants shall not transfer, assign, or sublet use of the Center or apply for use on behalf
of another person or organization.
10. Applications shall be accompanied by proof of liability insurance consistent with the provisions of
this Use Policy, a refundable cleaning deposit, and fees per the attached fee schedule.
11. Use will be approved based on availability in accordance with priority rankings. In the event that a
higher priority user submits a written application for the same room, date and time during the soft
reservation period, then the higher priority user will have seven (7) calendar days to sign the contract
and pay the required deposit to bump the soft reservation of a lower priority user.
Use may be denied and the application rejected for the following reasons:
A. That the Center is physically incapable of accommodating the proposed activity by
reason of the nature of the activity or the number of people estimated to be in attendance.
B. That the user has failed to demonstrate its ability to provide adequate security to assure
that the event is conducted in a safe manner.
C. That the applicant has failed to agree to comply with all of the conditions of this Use
Policy or those set forth in the facility use permit.
D. That the activity is likely to cause physical damage to the Center or its equipment.
E. That conditions for the issuance of a facility use permit have not been fulfilled.
F. That any law or regulation is violated by an intended use.
G. That another event is already scheduled on the requested date.
H. That the applicant previously used the facility and failed to comply with applicable
rules or conditions, or due to damage or lack of cleaning, did not receive all of its
cleaning deposit back.
I. That the applicant has twice before cancelled a scheduled event in the facility
without prior notice.
12. If at any time prior to or during the scheduled event the applicant/user is not in compliance with
the policies and regulations stated in this Use Policy or the conditions of the facility use permit,
and after notice of noncompliance, has failed or refused to comply (or compliance is no longer
possible), the City, acting by and through the Director of Community Services or his/her
designee, may cancel the reservation or terminate the event. Under those circumstances, no
deposits and/or fee(s) previously paid by the applicant shall be returned.
13. The City reserves the right to cancel a permit issued for any event or activity for its convenience.
In the event of such a cancellation, notice shall be given as far in advance as possible and a full
refund will be made. Every effort will be made to find a suitable alternative facility if
cancellation by the City is necessary.
VI. ROOMS AVAILABLE FOR USE
Banquet Room Use
A. Reservation Procedures for Banquet Room Use
All potential users shall complete an Application a minimum of 30 days prior to
the event.
ii. Reservations made less than 30 days in advance of the event will be accepted only
if the facility and required staffing elements are readily available. Additional fees
may be required from service providers when limited advance notice is provided.
All applicable fees must be paid at time of submittal of City of Diamond Bar
Facility Use Application. Fees paid are subject to cancellation policy.
iii. No reservation shall be confirmed until appropriate fees, deposits, permits/
licenses, and insurance are obtained and paid.
iv. Fees for reservations made within 30 days of the event must be paid by credit
card, cashier's check or cash.
V. Weekend use of Banquet Room requires a minimum five (5) hour rental period
and minimum 2/3 rental of the Banquet Room. Rental time must include set-up
and clean-up time.
B. Deposits Required for Banquet Room Use
i. Rental fees exceeding $500 require a minimum rental fee deposit of $500 payable
with an approved application. The remaining balance is due at least 30 days prior
to the event.
ii. Rental fees less than $500 require a minimum deposit of half of the amount of the
rental fee payable with an approved application. The remaining balance is due at
least 30 days prior to the event.
C. Cancellation of Banquet Room Permit by Applicant
i. Groups D and E reserving the banquet room shall adhere to the following
cancellation policy:
a. Weekend reservations cancelled 90 days or more prior to the event will receive
a refund of fees minus $100.
b. Weekend reservations cancelled 30-89 days prior to the event will receive a
refund of fees minus $500 or amount of rental fee deposit, whichever is less.
c. Weekend reservations cancelled 29 days or less prior to the event will receive
no refund of the rental fees and a full refund of the cleaning deposit.
d. Weekday reservations cancelled 30 days or more prior to the event will receive
a refund of fees minus $100.
e. Weekday reservations cancelled 29 days or less prior to the event will receive a
50% refund of the rental fee and a full refund of the cleaning deposit.
ii. Groups C-1, C-2 and C-3 reserving the banquet room shall adhere to the
following cancellation policy:
a. Weekday reservations cancelled 30 days or more prior to the event will receive
a full refund minus $10. If cancellation is received 29 days or less prior to the
event there will be a $100 cancellation fee and the reservation/ cancellation will
count as one of the group's allotted uses.
b. For weekend use, cancellation shall comply with the cancellation policy as
stated in Section VI. C. i.
D. Recurring Banquet Room Use by Group B Organizations (Senior Groups)
i. Senior use of banquet room at no cost is limited to weekdays. Room may be
reserved up to six months in advance.
ii. Each City -recognized senior organization may reserve one use of banquet room
per week.
iii. Banquet room may be used only when expected attendance exceeds 115 people
for banquet style and 200 people for auditorium style seating.
iv. Weekend use of Banquet Room by senior groups requires payment of fees
according to the rental rates for Group C organizations and is subject to Group C
cancellation charges. When fee for use is not discounted, room may be reserved
up to fifteen months in advance. When the Banquet Room is not reserved for
weekend use six (6) months or less prior to desired use, Diamond Bar -based non-
profit Senior Groups may reserve use of Banquet Room for the discounted rate of
$30 per hour of use, with a two-hour minimum, plus $60 per 100 people for set-
up, take down and clean-up. Such use shall not interfere with any other scheduled
use of facility, and must receive prior approval from the Center Director.
Discounted weekend use of Banquet Room by senior groups is limited to one time
per calendar year.
E. Recurring Banquet Room Use by Group C Organizations
i. All Group C organizations are allowed two 2 uses of the banquet room per
calendar year. These uses apply Monday -Friday (before 5:00 pm on Friday) only
and the group shall pay $20 per hour of use plus cleaning deposit.
ii. The allocated uses include a maximum of two hours immediately prior to the start
of the event for set up at no charge and one hour of clean up immediately
following the event at no charge. Any additional hours needed prior to and/or
following the event will be charged at the prevailing rental rate.
iii. After the two (2) allocated uses in the same 12 month period, Group C users in
this classification will be charged prevailing weekday rates.
iv. Weekend use requires full payment according to the approved rental rate for this
classification.
F. Refunds of Security and Cleaning Deposits
i. Security and cleaning deposits shall be refunded if proper cleanup is completed
and no breakage or damage has occurred. This determination will be made by the
Center staff.
ii. The user shall be required to pay the full cost of breakage or damage (over and
above the deposited funds), regardless of the amount. If damage occurs and it is
less than the deposit, the difference shall be refunded.
iii. Refunds will be mailed two (2) to four (4) weeks after the event.
2. Sycamore, Oak, Willow, Pine and Maple Room Use (Meeting Rooms and Senior Room)
A. Reservation Procedures for Meeting Room, Sycamore, Oak, Willow, Pine and Maple
Room Use
i. All potential users shall complete an Application a minimum of 30 days prior to
the event.
ii. Reservations made less than 30 days in advance of the event will be accepted only
if the facility and required staffing elements are readily available. Additional fees
may be required from service providers when limited advance notice is provided.
All applicable fees must be paid at time of submittal of City of Diamond Bar
Facility Use Application. Fees paid are subject to cancellation policy.
iii. No reservation shall be confirmed until appropriate fees, deposits, permits/
licenses, and insurance are obtained and paid.
iv. Minimum use is 2 hours of rental time. Fees for reservations made within 30 days
of the event must be paid by credit card, cashier's check or cash.
V. Pine Room (senior room) can be reserved only two (2) months in advance.
B. Deposits required for Sycamore, Oak, Willow, Pine and Maple Room use:
i. Rental fees exceeding $500 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 30 days prior to the event.
ii. Rental fees less than $500 require a minimum deposit of half of the amount of the
rental fee payable with an approved application. The remaining balance is due 30
days prior to the event.
C. Cancellation of Sycamore, Oak, Willow, Pine and Maple Room use
i. Groups D and E reserving meeting rooms shall adhere to the following
cancellation policy:
a. Weekend reservations cancelled 60 days or more prior to the event will receive
a refund of fees minus $50.
b. Weekend reservations cancelled 30-59 days prior to the event will receive a
refund of fees minus $500 or amount of rental fee deposit, whichever is less.
c. Weekend reservations cancelled 29 days or less prior to the event will receive
no refund of the rental fees and a full refund of the cleaning deposit.
d. Weekday reservations cancelled 30 days or more prior to the event will receive
a refund of fees minus $50.
e. Weekday reservations cancelled 29 days or less prior to the event will receive a
50% refund of the rental fee and a full refund of the cleaning deposit.
ii. All Group C organizations reserving meeting rooms shall adhere to the following
cancellation policy:
a. If cancelled 30 or more days in advance group shall receive an entire
refund and this will not count toward one of their twelve meeting room
uses.
b. If less than 30 days notice of cancellation is given, group will receive no
refund and this will count toward one of their allotted uses.
D. Recurring Use of meeting room, game room, activity room by Group B Organizations
(Senior Groups)
i. Senior use of meeting room, game room, and activity room is limited to
weekdays. Rooms may be reserved up to six months in advance.
ii. Each City -recognized senior organization may reserve one use of one meeting
room, game room or activity room per week.
E. Recurring Use of Pine Room (Senior Room) by Group B Organizations (Senior Groups)
i. Senior use of senior room is available seven (7) days per week, during regular
operating hours of facility. Room may be reserved up to six months in advance.
ii. Each City -recognized senior organization may reserve two uses of senior room
per week.
iii. When senior room is not scheduled for senior use, use may be offered to other
users, per meeting room policies.
F. Recurring Use of Meeting Rooms by Group C Organizations
i. Group C organizations in this classification are allowed twelve (12) uses of
meeting rooms per calendar year. These uses apply Monday -Friday (Friday before
5:00 pm) only and the group shall pay $20 per hour plus cleaning deposit.
ii. After the allocated uses, Group C users in this classification will be charged
prevailing weekday and weekend rates plus applicable operation fees.
iii. The allocated uses include a maximum of two hours immediately prior to the start
of the event for set up at no charge and one hour of clean up immediately
following the event at no charge. Any additional hours needed prior to and/or
following the event will be charged at the prevailing rental rate.
3. Kitchen Facilities Use
A. Reservation Procedures for Kitchen Facilities Use
i. The kitchen is divided into two sections:
a. General Use Section
b. Catering Kitchen
ii. The General Use Section is available at no cost to all users scheduled at the
Diamond Bar Center on a first come, first served basis. Use shall be coordinated
between the users to best meet the needs of all users. Equipment available
includes coffee maker (user provides coffee/service), ice machine, sink, and
refrigerator (items must be removed after each scheduled use).
iii. The Catering Kitchen is available only to users scheduled for a catered event at
the Diamond Bar Center. Use of the Catering Kitchen must be requested on the
same Application that is submitted for room use. Fee for use of Catering Kitchen
is stated on the fee schedule. Equipment available includes refrigerator/freezer
(items must be removed after each scheduled use), microwave oven, convection
oven, warming top, hot food service unit, warming ovens (2), and a sink.
B. Kitchen Use Policies:
i. Only licensed caterers may provide food service for events scheduled at this
facility.
ii. The kitchen is designed for food warming and serving. NO COOKING IS
ALLOWED IN THIS FACILITY.
iii. Storage for Priority Groups A, B & C that are recurring users may be available on
a first-come, first-served basis, for a period not to exceed six months. After six
months, if demand exceeds supply, storage space will be allocated through
random drawing.
VII. LIABILITY AND INSURANCE
All users of the facility shall procure and maintain, at their own expense and for the duration of
the event covered, comprehensive general liability and property damage liability insurance,
against all claims for injuries against persons or damages to property which may arise from or in
connection with the use of the facility by the user, its agents, representatives or employees in the
amount of one million dollars ($1,000,000.00), combined single limit. (If alcohol is to be served,
insurance coverage stall include coverage for serving alcohol beverages).
2. All of user's insurance shall:
A. Name the City of Diamond Bar, its employees, officials, agents, (collectively hereinafter
"City and City personnel") as additional or co-insured on an endorsement.
B. Contain no special limitations on the scope of protection afforded to City and City
personnel.
C. Be the primary insurance and any insurance or self-insurance maintained by City or City
personnel shall be in excess of the user's insurance and shall not contribute with it.
D. Shall be "date of occurrence" rather than "claims made" insurance.
E. Shall apply separately to each insured against the limits of the insurer's liability
F. Shall be written by insurance companies qualified to do business in California and rated
"A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide, or
in the Federal Register, and only if they are of a financial category Class VIII or better,
unless such rating qualifications are waived by the City's Risk Manager due to unique
circumstances.
G. The applicant's policy must include a 30 -day written cancellation notice.
3. Certificate of Insurance -- The City of Diamond Bar requires the following information on all
certificates and/or additional insured endorsements:
A. Wording must read exactly, with no exceptions accepted: "Additional Insured: City of
Diamond Bar, its officials, employees, and agents."
B. Additional insured endorsements must accompany the Certificate of Insurance and
indicate policy number, date, name of insurance company and name of "insured".
C. Certificate must be an original. No copies will be accepted.
D. The Certificate of Insurance must be filed with the Diamond Bar Center not later than the
date of final payment or fourteen (14) days prior to the event, whichever is earlier. If a
certificate is not on file by this date, insurance fees will be added to the final payment.
E. If alcohol is to be served insurance coverage shall include coverage for serving alcohol
beverages).
3. Indemnification Clause -- To the full extent permitted by law, user shall defend, indemnify and
hold harmless City, its officials, employees and agents, from any liability, claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or
costs of any kind, whether actual, alleged or threatened, actual attorney fees incurred by City,
court costs, interest, defense costs including expert witness fees and any other costs or expenses
of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence
of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part
to the use of facility by user. All obligations under this provision are to be paid by the user as
they are incurred by the City.
4. If the applicant is unable to provide adequate insurance, the City of Diamond Bar, for a fee, will
make available Tenant/User insurance coverage. Please see attachment on page IV for
information and fees for Tenant/User insurance coverage.
5. The insurance requirements set forth above are inapplicable when planned attendance is less than
25 people and the event consists of a meeting utilizing facility tables and chairs only and no
alcohol is to be served.
VIII. GENERAL OPERATING REGULATIONS
The Use and Service of Alcohol - The use of alcohol in the Center is exclusively by written
permission in advance and must comply with applicable law and the provisions of this Use
Policy. Failure to comply with any regulations will result in immediate revocation of the
permission to use alcohol and termination of the event. Additional regulations and specifications
may be required in the facility use permit for any event.
A. "Alcohol use" refers to any beverage that contains any amount of alcohol.
B. Security is required to be present at all events at which alcohol is served. Cost of the
security is the responsibility of the user and is payable directly to the City approved
security firm. Hazard II & III events with alcohol are required to have additional security,
as determined by the Center Director.
C. Alcohol shall not be served to minors. The user's failure to comply, monitor and enforce
this provision is grounds for terminating the activity immediately and forfeiture of the
refundable deposits and all of the room fees.
D. Injuries caused to any person as a result of alcoholic beverages being served and/or
consumed on City premises, including but not limited to the Diamond Bar Center, shall
be the sole responsibility of the organization, its sponsor or the adult representative, who,
as a condition of signing the use permit for the facility agree to indemnify the City for
any such injuries.
E. Permission to serve alcohol shall not be granted for any event where the majority (50%
plus one) of guests in attendance will be under the age of 21.
F. Alcohol may neither be served nor sold prior to the scheduled start of the event nor until
the approved security officer(s) arrive(s) at the Center unless the requirement for security
has been waived all together.
G. Alcohol may not be served nor consumed outside of the room approved for use. Serving
or consuming alcohol on patios adjoining the room approved for use is permitted.
H. Alcohol may not be served nor consumed in the parking lot without obtaining a special
alcohol permit approved by the Director of Community Services.
I. License Requirements (when alcohol is to be sold).
i. No sales or requests for donations for alcohol are permitted without a license
from the State Alcoholic Beverage Control Board (A.B.C.)
ii. A copy of your Diamond Bar Center contract must be furnished to A.B.C. when
applying for this license.
iii. A copy of the A.B.C. license must be furnished to the Diarnond Bar Center a
minimum of seven working days prior to the event.
iv. A copy of the A.B.C. license must be posted in plain public view near the bar, or
other location, where the alcohol is being served.
V. Non -Profit Organizations: A one -day alcoholic beverage permit can only be
issued to Non-profit organizations and only if the proceeds are going back to that
Non -Profit organization.
vi. Private Parties: Private parties i.e. weddings, anniversaries, birthdays, meetings,
or anyone other than a Non -Profit organization, shall not sell alcohol on their
own, but must arrange this through a licensed caterer. The caterer must have a
License (Type 47 or 48), which enables the caterer to sell beer, wine, & distilled
spirits (hard liquor). If the caterer does not have this license the private party
cannot sell alcohol. NO EXCEPTIONS. It is illegal for a private party to sell
alcohol on their own.
The service of alcohol at any event is limited to a maximum of five (5) hours.
K. All alcohol must be distributed from behind a table or a bar by an adult, over the age of
21 who is to be responsible for insuring that no minors are served.
L. When serving champagne, all bottles must be opened in the kitchen prior to serving.
Champagne bottles may not be opened in the banquet rooms. All unopened bottles must
be stored in the kitchen.
M. Security service must be present through the clean up hour.
2. Supervision by Center Staff is necessary for the public's safety and well-being. Center staff
shall be responsible for and have complete authority over the facility being used, all equipment,
participants, and activities. The staff shall have authority to request changes in activities or
cessation of activities. Users must comply with these requests and instructions. Staff shall be
responsible for enforcement of all policies, rules, and regulations. The Center Staff shall have
the authority to deny or terminate the use of the facility if a determination is made by Center
Staff that the use does not conform to the requirements of Center use policies and regulations
and/or may cause damage to the facility. The City reserves the right to require security
whenever it deems it appropriate.
3. Tobacco use of any kind or smoking is not permitted in the Diamond Bar Center. Smoking is
permitted in designated outdoor areas only.
4. Incense, fog, or smoke use is not permitted in the Diamond Bar Center. Fire and open flame are
strictly prohibited without specific, prior approval from Diamond Bar Center Management and
the Fire Marshall's written approval and his/her presence at the event while the approved fire or
open flame is in use. (User of facility is responsible for all L.A. County Fire Department fees
related to the required presence of the Fire Marshall.) The only exception to this is tea lights,
which can be used if tea light design meets City and L.A. County Fire Department standards. A
copy of your tea light permit must be submitted to the Diamond Bar Center a minimum of 7 days
prior to event. The use of fog generating machines is prohibited. Sterno heaters for food warming
is allowed without a permit by licensed caterers if heater is placed under a chafing dish on a table
with no guests seated at the table.
5. Animals are not permitted in the Diamond Bar Center except those that serve as aides to
physically challenged individuals. This includes, but is not limited to, guide dogs for the blind
and dogs for the hearing or physically impaired. Diamond Bar Municipal Code section
12.00.260 specially prohibits animals in parks (except leashed dogs and cats, and horses on
equestrian trails) unless permitted by the Director. Permits will be considered when animal is
provided by an insured business and the following conditions are met: 1. Animal must remain
under the control of the business animal handler at all times 2. Business must provide one
million dollars in liability/property damage insurance listing the City of Diamond Bar as an
additional insured, per Section VII. 3. User of facility must pay a $1,000 cleaning/property
damage deposit and a $100 staff monitoring fee. 4. Animal must remain on asphalt roads and
asphalt parking lots as specified by Diamond Bar Center Management, at all times while on site.
The Director must approve request in writing for the animal to be permitted.
6. Illegal Activities shall not be permitted. All groups and individuals using the Center shall
comply with City, County, State, and Federal laws. Fighting, gambling and lewd conduct are
prohibited.
7. Removal of Equipment from the building is prohibited without permission of Center Director.
Moving, rearranging, or altering equipment for purposes other than its intended use is also
prohibited. City equipment shall not be removed from the facility.
8. Facility User's Property (equipment, supplies, etc.) must be removed from Center immediately
following activity. The Center reserves the right to remove any remaining items from the
premises and have them stored at the owner's expense. If such equipment or supplies are not
claimed within two (2) weeks after notice to the applicant/user, the Center reserves the right to
dispose of such material in any manner it deems appropriate and retain any proceeds received
from such disposal. Any cost to the City, including but not limited to administrative costs,
incurred to dispose of the unclaimed property in excess of the revenue received from such
disposal shall be billed to the user with payment due and payable in thirty (30) days.
9. Advertising Materials may be left with the Center Director for approval and will be displayed
when deemed appropriate and as space permits. Any item posted which has not been approved
will be removed and discarded.
10. In the event of damage, destruction or defacement, the applicant shall be liable for all expenses
required to repair, restore or replace the facility, its furnishing, or equipment to its original
condition.
11. Minimum group attendance to request a meeting room is five (5) people. The estimated
attendance will be used to determine appropriate room placement. The Center Director has the
authority to determine appropriate room placement based on attendance and nature of event.
12. Sleeping or lodging is not permitted in the Center.
13. Allocation of Rooms shall be the sole responsibility of the Center Director. The City reserves
the right to direct requests for rooms to other City facilities which are deemed more appropriate
for the type of request or deny requests if they are deemed inappropriate for the facility. All
requests must be in writing and submitted to the Center Director on the required forms.
14. Clean up is the user's responsibility. This includes the wiping of table tops, ensuring chairs are
clean, removing all trash from floors, disposing of all trash into proper receptacles and removing
to outside dumpsters, mopping of kitchen floor, wiping of counter tops and kitchen equipment,
cleaning up all spillage in refrigerators/freezers, ovens, and removal of all user -owned or leased
(non -City owned) items. Clean-up time is the hour following the exit time of guests from the
facility. At this time all personal/rental items must be removed from the facility. Storage is not
provided at the Diamond Bar Center. During this time the cleaning of tables and chairs, removal
of trash to outside dumpsters and cleaning of the kitchen area, etc., must be completed by the
user.
15. Food and Beverage - No food or beverages that cause permanent stains to the facility are
allowed. Food and beverages must remain in rented room.
16. Minors - Groups of minors shall be supervised by one adult for every 10 minors, age 12 and
under and one adult for every 20 minors under the age of 18 and over the age of 12 at all times
while they are using the Center. Events that are specifically geared to minors may be required to
have security guards present during the event and cleanup.
17. Revocation for Violation - Reservations may be cancelled at any time by the Center Director if
there has been a violation of applicable rules or conditions of the facility use permit.
18. Public Portions - The City shall have the right to control and operate the Center, including the
heating and air conditioning systems and common use areas, in a manner deemed best by the
City.
19. Discrimination By User Groups - The City of Diamond Bar shall not rent, lease, or allow use of
its public facilities by any person or organization that illegally discriminates on the basis of race,
color, creed, marital status, sex, religion, national origin, ancestry, sexual preference, or handicap
condition.
20. Parking Lot - The use of the parking lot is to service the facility. Exceptions may be issued
through approval of a Variance as provided in Section IX. Requests to use the parking lot will
be considered under "events not covered" (see paragraph 23 below) for appropriate use, fees, and
service.
21. Events Not Covered - Special events or requests not covered in this Use Policy must be
submitted in writing and shall be reviewed by the City to determine appropriate use, fees, and
services. A Variance may be required as provided in Section IX.
22. Decorations require prior approval by the Center Director. No signs or decorations are to be
taped, nailed or otherwise attached to walls, windows, ceilings, or drapes. Decorations must be
fireproof. Patio decorations must have prior approval. No rice, birdseed, confetti, or other
similar items shall be thrown in or around the facility. Fire and open flame are strictly prohibited
without specific, prior approval from Diamond Bar Center Management and the Fire Marshall's
written approval and his/her presence at the event while the approved fire or open flame is in
use. (User of facility is responsible for all L.A. County Fire Department fees related to the
required presence of the Fire Marshall.) The only exception to this is tea lights, which can be
used if tea light design meets City and L.A. County Fire Department standards. See paragraph 4
above for more details. The use of fog generating machines is prohibited. Balloons must be
secured and not released. Metallic ribbons may not be attached to balloons. A fee will be
assessed if facility janitorial staff has to retrieve released balloons.
23. Security of Entrances - All entrance doors on the premises shall be locked when the facility is
not in use. All door openings to public corridors shall be kept closed except for normal ingress
and egress. During use of the Center, all exit doors shall be unlocked and shall not be blocked in
any manner.
IX. VARIANCES
An applicant may request a variance from one or more of the rules set forth below in the event
that unusual circumstances make it impossible or infeasible to conduct the event within the
precise parameters of this Use Policy. Variances may be requested only from the following
requirements:
i. Hours of use beyond closing times stated in this document.
ii. Relief from cancellation fees when facility is then used by an alternate parry that
pays fees similar to or more than the cancelled event (for the same date and
approximate time as the cancelled event). If variance is granted, a $5.00 refund
processing fee will be deducted from refund amount.
iii. Use of the parking lot for any purpose other than parking the cars of facility users
in marked stalls.
iv. Additional recurring Weekday use by priority Group C organizations and/or
subsidized/discounted weekend use by priority Group B organizations.
V. Additional set-up time for any use by priority Group B or C organizations.
Organization will be charged actual costs borne by the City, if any. Such use
shall not interfere with any other scheduled use of facility, and must receive
prior approval from the Center Director.
vi. Large events that involve the use of multiple rooms and/or spaces not normally
scheduled for use and uses that may result in parking of event attendees in areas
beyond the boundary of the Diamond Bar Center parking lot, or events not
covered in this Use Policy.
vii. Waiver of fees for Group C-1 organizations when it is determined that the use by
the Governmental Organization will provide a substantial and measurable benefit
to the Diamond Bar community or the event is sanctioned by the City Council by
adoption of a Resolution.
Requests for waiver or discount of fees (other than cancellation fees or for Group C-] organizations) will not be
accepted nor considered.
ii.
Varia
will
grante
upon
findin
1) the
mstan
presen
are
al and
likely
recur
2) the
of the
ce
not set
prece
and 3)
varian
will
detrim
to the
health
safety
welfar
disrup
other
2. Variance Request Procedures:
i. Variances must be requested in writing at the time of submission of the
Facility Use Application. The request must set forth the unusual
circumstances that justify a deviation from the ordinary rules.
Group C-1, C-2 & C-3: Other Governmental Agencies,
Local School Districts and Local Non-profit Service Groups
Room
Weekday Rates
Weekend Rates
Cleaning
Deposit
Grand View Ballroom
$100/hr*
$200/hr*
$500
Minimum 5 hour rental
during weekend hours
$100/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$67.50/hr*
$135/hr*
$350
(Divided 2/3)
Minimum 5 hour rental
during weekend hours
$67.5/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$45/hr
$100
(Divided 1/3)
Banquet Room
$27hr
$100
divided 1/5
Pine Room Senior
$45/hr
$90/hr
$100
Sycamore Room with
$45/hr
$90/hr
$100
Patio
Oak Room
$45/hr
$90/hr
$100
Willow Room
$45/hr
$90/hr
$100
(Computer)
Maple Room
$25/hr
$50/hr
$100
immediately surrounding
acted upon at the time the
nces
be
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unusu
not
to
often;
grant
varian
will
a
dent;
the
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not be
ental
public
or
e, or
tive to
events
occurring in the facility at the same time, or to the
neighborhood. The request for a variance will be
application is approved.
iii. In the event a variance is granted, the applicant will pay any supplemental
fee necessary to compensate the City for additional costs associated with the
variance. Denial of a variance may be appealed within ten days to the City
Manager. The City Manager's decision will be final.
Group C- 1, C-2 & C-3: Other Governmental Agencies,
Local School Districts and Local Non-profit Service Groups
Room
Weekday Rates
Weekend Rates
Cleaning
De osit
Grand View Ballroom
X. --IM44fty Use]Fee
SchMgj4 hr*
$500
Minimum 5 hour rental
during weekend hours
$100/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$67.50/hr*
$135/hr*
$350
(Divided 2/3)
Minimum 5 hour rental
during weekend hours
$67.5/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$45/hr
$100
(Divided 1/3)
Banquet Room
$27hr
$100
divided 1/5
Pine Room Senior
$45/hr
$90/hr
$100
Sycamore Room with
$45/hr
$90/hr
$100
Patio
Oak Room
$45/hr
$90/hr
$100
Willow Room
$45/hr
$90/hr
$100
(Computer)
Maple Room
$25/hr
$50/hr
$100
Groups A: City of Diamond Bar Sponsored Activities
Group B: City recognized Senior membership groups
Group A: No fees
Group B: No fees for regular weekday use
Group D: Diamond Bar Residents
Private Events
Room
Weekday Rates
Weekend Rates
Cleaning
Deposit
Grand View Ballroom
$150/hr*
$300/hr*
$500
5 Hr minimum
$150/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$100/hr*
$200/hr*
$350
(divided 2/3)
5 Hr minimum
$100/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$50/hr
$100
divided 1/3)
Banquet Room
$30/hr
$100
(divided 1/5)
Pine Room Senior
$50/hr $100/hr
$100
Sycamore Room with
$50/hr $100/hr
$100
Patio
Oak Room
$50/hr $100/hr
$100
Willow Room
$50/hr $100/hr
$100
(Computer)
Maple Room
$27/hr $55/hr
$100
Catering Kitchen
$50/event
$100
*Rental of Entire Grand View Ballroom or 2/3 Grand View Ballroom includes catering kitchen, foyer and patio.
1. Tables and chairs are included in the room rental fee.
2. Replacement fee will be assessed if equipment is damaged or destroyed.
3. Tenet/Users Insurance — This insurance is provided under separate contract with the City's
insurer. See attachment "A" for information and fees. Fees are subject to change without advance
notice. Fees are passed through to user.
Group E: Non Residents and All Businesses
Room
Weekday Rates
Weekend Rates
Cleaning Deposit
Grand View Ballroom
$200/hr*
$400/hr*
$500
5 Hr minimum
$200/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$135/hr*
$270/hr*
$350
(divided 2/3)
5 Hr minimum
$135/hr for each
additional hour after
the first 5 hours
Grand View Ballroom
$55/hr
$100
(divided 1/3)
Banquet Room
$35/hr
$100
divided 1/5
Pine Room Senior
$55/hr
$110/hr
$100
Sycamore Room with
$55/hr
$110/hr
$100
Patio
Oak Room
$55/hr
$110/hr
$100
Willow Room
$55/hr
$110/hr
$100
(Computer)
Maple Room
$30/hr
$60/hr
$100
Catering Kitchen
$50/event
$100
/3 Grand View Ballroom or Entire Grand View Ballroom includes catering kitchen, foyer and patio.
1. Tables and chairs are included in the room rental fee.
2. Replacement fee will be assessed if equipment is damaged or destroyed.
3. Tenet/Users Insurance — This insurance is provided under separate contract with the City's
insurer. See attachment "A" for information and fees. Fees are subject to change without
advance notice. Fees are passed through to user.
R
n
a
0
2
*Rental of 2/3 Grand View Ballroom or Entire Grand View Ballroom includes catering kitchen, foyer and patio.
1. Tables and chairs are included in the room rental fee.
2. Replacement fee will be assessed if equipment is damaged or destroyed.
3. Tenet/Users Insurance — This insurance is provided under separate contract with the City's
insurer. See attachment "A" for information and fees. Fees are subject to change without advance
notice. Fees are passed through to user.
XI. — Equipment Rental Fee Schedule: Groups C, D and E
Equipment
Rental Fee
Portable Bar
$25 each
Keyboard
$50
Karaoke Machine
$20
Compact Disc Player
$20
TV/VCR/DVD
$20
Coffee Pot 55 cu
$20
Coffee Pot (100 cu)
$40
AV Projector
$20
Overhead Projector
$20
Microphone cordless
$20
Dance Floor — 500 sq. ft. thru 1000 sq. ft.
$200
Dance Floor — less than 500 sq. ft.
$100
Table Signs: 1-10
$10
Table Signs: 1-20
$20
Table Signs: 1-30
$30
Table Signs: 1-40
$40
Projection Screen
No charge
Easel
No charge
Flags
No charge
Podium with microphone
No charge
• Tables and chairs are included in the room rental fee.
• Linens, cutlery and decorations are not included with the room rental fee.
• Replacement fee will be assessed if equipment is damaged or destroyed.
Package Fee Options:
Reception/Party Package Option A: $225 — Includes Dance floor up to 1,000 sq. ft. and any other equipment
offered by the city for rent.
Reception/Party Package Option B: $125 — Includes Dance floor less than 500 sq. ft. and any other
equipment offered by the city for rent.
Business Meeting Package: $50 — Includes all equipment offered by the city for rent (except dance floors).
Outdoor Usage Fee: $100 --Used in conjunction with Grand View Ballroom rental, specific outdoor area will
be designated to renter/party. (Also requires an additional $200 cleaning deposit with use).
XII. -- Tenant/User Insurance Coverage
Information and Fees
♦ This section is provided to those who do not have their own insurance that
meets the requirements of the Diamond Bar Center Facility Use Policies.
♦ If the applicant is unable to provide adequate insurance, the City of
Diamond Bar, for a fee, makes available the Tenant/User insurance
coverage described in the following five pages.
How to use this section:
1. Locate the type of activity you plan to conduct on Hazard Schedules I, II, or III.
2. Determine the number of people you expect at your activity. For multiple day activities, estimate the
total attendance for all the days the activity will take place. Multiple day events are limited to five
consecutive days, unless additional days are approved by the insurance provider.
3. The estimated premium amount corresponds with the Hazard Class I, II or III for your total
estimated attendance (page 25).
4. If alcoholic beverages are to be served, add $65.65 for each day of the event to the premium amount
from page 26. Alcoholic beverages are allowed only at Hazard Class I events, unless approved by
the insurance provider.
5. See sample calculations of premiurn on the bottom of page 25.
6. Rates are subject to change without notice.
7. For assistance with or questions about Tenant/User insurance coverage, please contact the Diamond
Bar Center Staff at 909.839.7070.