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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
August 17, 2004
STUDY SESSION: 5:30 p.m., Room CC -8
Discussion of Potential Council Vacancy Options
Revision to Facility Use Policy for D.B. Center
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Ahmad H. Sakr, Ph.D
Islamic Education Center
ROLL CALL: Council Members Chang, Huff, O'Connor, Mayor
Pro Tem Herrera, Mayor Zirbes
APPROVAL OF AGENDA: Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS RECOGNITION:
1.1 Presentation of Certificate Plaque to Curves Diamond Bar owner Geri Conley
and Kelly Calderas.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular
meeting agenda to provide an opportunity for members of the public to directly
address the Council on Consent Calendar items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Although the City
Council values your comments, pursuant to the Brown Act, the Council generally
cannot take any action on itemsnot listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limitwhen addressing the City Council.
AUGUST 17, 2004 PAGE 2 CITY COUNCIL
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members ofthe City
Council may briefly respond to public comments but no extended discussion and no
action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 COMMUNITY FOUNDATION MEETING - August 19, 2004 - 7:00 p.m.,
AQMD/Government Center Room CC -8, 21865 Copley Drive.
5.2 PLANNING COMMISSION MEETING - August 24, 2004 - 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.3 PARKS AND RECREATION COMMISSION MEETING -August 26, 2004 -
7:00 p.m., AQMD/Government Hearing Board Room, 21865 Copley Drive.
5.4 LABOR DAY HOLIDAY - September 6, 2004 - City Offices will be closed in
observance of Labor Day. Offices will reopen on Tuesday, September 7,
2004.
5.5 CITY COUNCIL MEETING - September 7, 2004 - 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.6 CALTRANS COMMUNITY MEETING - September 8, 2004 - 6:00 p.m.,
Room CC -2, AQMD/Government Center, 21865 Copley Drive.
K-deP►ly:IZItef_IR4i!1r7_l:;
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of August 3, 2004 -Approve as submitted.
6.1.2 Regular Meeting of Augus t 3, 2004 - Approve as submitted.
6.2 PLANNING COMMISSION MINUTES -Regular Meeting of July 13, 2004 -
Receive and file.
6.3 WARRANTS - Approve Warrant Registers dated August 5 and August 12,
2004, in the amount of $662,087.02.
6.4 Second Reading and Adoption of Ordinance No. 06(2004): Amending
Section 10.12.310 of the Diamond Bar City Code Regarding Prima Facie
Speed Limits for Certain City Streets.
Recommended Action: Adopt.
Requested by: Public Works Division
AUGUST 17. 2004 PAGE 3 CITY COUNCIL
6.5 Approve Amendments to FY 04/05 Budget and David Evans Contract to
include:
(A) A $70,000 increase in estimated General Fund Revenues
recognizing Los Angeles County Prop "A" Safe Parks Act Revenue as a
source of funds for previously budgeted maintenance of eligible parks;
and,
(B) A $70,000 Increase in General Fund Transfers out to the Capital
Improvement (CIP) Fund; and,
(C) A $70,000 Increase to the CIP Fund Transfers In and to Eleven
(11) CIP Project Appropriations for Architectural and Project
Management Services; and,
(D) A Contract Amendment (#7) with David Evans and Associates,
Inc. for Landscape Architecture for $70,000 to provide the aforesaid
Services.
Recommended Action: Approve.
Requested by: Community Services Division
6.6 Authorize City Manager to purchase Geographic Information Systems
software and hardware from ESRI for an amount not to exceed $45,000.
Recommended Action: Authorize.
Requested by: City Manager
6.7 Adopt Resolution No. 2004 -XX: Approving City Council "Standards of
Operation and Code of Ethics" Amending Section C-9 of the "City of
Diamond Bar Policies and Procedures" (1996) and Rescinding Diamond
Bar City Council Resolution No. 96-28.
Recommended Action: Adopt.
Requested by: City Manager
6.8 Approval of Revision to Facility Use Policy for the D.B. Center to clarify
deadline for priority scheduling for use of the facility by City recognized
Senior Citizen Membership Groups and Approval of the Use of the
Grand View Ballroom by the Sunshine Seniors on November 19, 2004.
Recommended Action: Approve.
Requested by: Community Services Division
AUGUST 17, 2004 PAGE 4 CITY COUNCIL
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 Presentation of Library Task Force Final Report.
Recommended Action: Receive and file Report; and, direct staff as
necessary.
Requested by: City Manager
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Options for filling possible Council vacancy
RECOMMENDATION:
Review presented options and direct staff accordingly.
FISCAL IMPACT:
Agenda# Study Session
Meeting Date: August 17, 2004
AGENDA REPORT
If there is the necessity to hold a Special Election in order to fill a Council vacancy an expenditure of
approximately $60,000 would be required. Staff has requested proposals from contractors who
provide election services and has not received official estimates yet.
BACKGROUND:
The Council has directed the City Manager at the last Council meeting to assemble and present the
options that may be taken to fill a Council vacancy if one occurs as a result of Council Member Huff
being elected to the State Assembly this November.
If a Council vacancy occurs, Diamond Bar, as a general law city, absent other ordinances in the
municipal code, has two options. When the vacancy occurs, the remaining four members of the
Council have thirty days to select a replacement to complete the term of the vacant office; or failing to
make a selection, the Council calls a Special election.
The City Attorney has advised that the Council can create a somewhat different process by creating
an ordinance as discussed further below under "Additional Options".
DISCUSSION:
General Law Options: Appoint or Call for Election
Appointment -
After December 6th (the day Assembly Members are sworn in, the Council has 30 days to
complete the selection process. The last Regular Council meeting prior to the deadline is
January 4th .with the deadline being January 5th.
Council Vacancy
page 2
2. Options to maximize the notification to interested citizens could include advertising for
applicants after the November election, but prior to the December 6th swearing-in date which
officially creates the vacancy. Advertising could even precede the November election as long
as adequate notice is made that the vacancy is not definite. (The City Attorney has also
recommended that clear notice be made that the applications are public records.)
3. The interview questions used in 1992 by the City Council at an Adjourned Meeting for
applicants for Council Member Kim's vacancy are attached as well as the minutes from the
following Regular Council meeting in which the appointment was made.
4. One suggestion has been made that the Council hire a facilitator to assist with the selection
process. David Jones of Sentient who does Leadership Academy work for the League of
California Cities has been suggested as an option.
Election -
If the City Council fails to select an appointee to complete Council Member Huff's term, an election
must follow. The Council could also call for an election any time during the 30 period (December 7th
through January 5th) without engaging in an appointment/selection process.
According to a memorandum generated by the City Attorney, copy attached, the Council, pursuant to
AB 1544, effective January 1, 2004, can call for an "all -mail ballot" election as an option to a normal
Special Election. Staff is collecting information about the cost implications of this election option.
• An "all -mail ballot" may have cost saving potential, but since this alternative system is new, the
cost information is not readily available.
• The cost of the normal Special Election could be as high as $60,000. Staff has not yet
obtained information about the net savings of consolidation versus a single election.
• There is no County election scheduled that would permit the savings which would normally
accompany the selection of a consolidated election date with the County. Not being tied to a
County election date does, however, allow the City to hold its election any time after the
obligatory 114 days.
• Normal election dates next year are March 1, June 7, and November 1. Based on the vacancy
occurring on December 6th, the City could not hold a March 1 election. If Council Member Huff
resigns prior to November 8th with sufficient time for the Council to notice and hold a Special
meeting, the election could be called for March 1. The next normal election date would be
June 7.
The City can hold an election on "other than normal" date.
Council Vacancy
page 3
Additional Options: Create a vacancy ordinance
The City Attorney memorandum referred to above presents an 'ordinance" option which the Council
can take prior to the November election. The ordinance can provide the option to fill the vacancy with
an appointee only until a special election or can require that an election be held. A draft ordinance of
one of the ordinance options is also attached. The ordinance can restrict the options to only holding
an election, or may stipulate that the appointment can be made until the next election.
A table of possible timelines for the options discussed above will be supplied to the Council prior to
the Study Session scheduled for this evening.
Attachments: A. Minutes reflecting interview questions from 1992
B. Minutes from last appointment to fill vacancy, 1992
C. City Attorney Memorandum
D. Draft of one version of a Vacancy Ordinance
MINUTES OF THE CITY COUNCIL
ADJOURNED REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 8, 1992
1. CALL TO ORDER: Mayor Miller called the meeting to
order at 6:00 p.m. in the AQMD Auditorium, 21865 E. Copley
Dr., Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by Mayor Miller.
ROLL CALL: Mayor Miller, Mayor Pro Tem Papen and
Councilmen Forbing and Werner. Councilman Kim was excused.
2. INTERVIEWS FOR CITY COUNCIL APPOINTMENT - M/Miller advised
that interviews of City Council candidates to fill the
unexpired term left by Congressman -elect Jay C. Kim would take
place as soon as the interview order was drawn by lot. Each
candidate would be allotted 12 minutes to describe his or her
background, answer questions posed by each Councilmember and
provide other information as to his or her qualifications.
After drawing by lot, the following candidates were
interviewed:
Clair Harmony
Dexter MacBride
Jong M. Lee, DDS
Steven Johnson
Robert J. Chiu
Dale Mueller, MS, RN
Marshall Wise
Don Wyse
Gloria Todd -Rousseau
Lydia E. Plunk
Jim Paul
Bruce Flamenbaum
J. Todd Chavers
James Poulis
Mike Goldenberg
The candidates were asked to respond to the following
questions:
1. Are you aware of the Disclosure of Economic Interest
required that are mandated by State Law?
2. Are you aware of any issues with which the City would be
involved that would create for you a future or present
conflict of interest?
3. what is economic development? Its purpose? Its
necessity?
4. Do you believe that balanced growth is a requisite
component of an integrated program of infrastructure,
public facility, parkland and revenue enhancement
expansion, acquisition and development? If so indicate
why and if not also indicate why not? -
DECEMBER 8, 1992
PAGE 2
6. What level of involvement, if any, do you believe a
Council Member should have in the administration/
operations of the organization?
7• What do you believe are the three3
issues facing the City Council? ) highest priority
8. If appointed, what one or two issues would you like to
focus on?
9. How would you suggest that the Council solve Diamond
Bar's traffic problem?
10. In one word how would you describe your ability to serve
as a councilmember?
11. what is your feeling about land use and growth or new
growth in the City?
3• ADJOURNMENT:
conduct, M/Miller There being no further business to
adjourned the meeting at 9:01 P.M.
ATTEST:
L
Mayor
.
4Y DA BURGESS, C �YClerk
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 15, 1992
1. CLOSED SESSION: Litigation - Government Code 54956.9
Personnel - Government Code 54957.6
No reportable action taken.
2. CALL TO ORDER: M/Miller called the meeting to
order at 6:00 p.m. in the AQMD Auditorium, 21865 E.
Copley Dr., Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by M/Miller.
INVOCATION: The invocation was presented by
Reverend Raul Ries, Calvary Chapel Golden Springs.
ROLL CALL: Mayor Miller, Mayor Pro Tem Papen,
Councilmen Forbing and Werner. City Clerk Burgess reported
that Congressman -elect Jay Kim had submitted a letter of
resignation as Councilman.
Also present were Terrence L. Belanger, City Manager; Andrew
V. Arczynski, City Attorney; William P. Curley III, Assistant
City Attorney; George Wentz, Interim City Engineer; James
DeStefano, Community Services Director; Bob Rose, Director of
Parks and Maintenance and Lynda Burgess, City Clerk.
3. PUBLIC COMMENTS: Red Calkins, 240 Eagle Nest Dr.,
suggested that the community begin to work together with
the Council to make Diamond Bar a model City.
Don Gravdahl, 23988 Minnequa Dr., expressed concern that
Planning Commission meetings are being videotaped by the
public without first receiving the consent of the audience.
CA/Arczynski explained that there is no legal impediment to
individual taping of public meetings. However, there would
have to be permission granted if the tape were to be utilized
in some commercial fashion.
William Gross, 21637 High Bluff Rd., expressed concern
regarding the appearance of a conflict of interest involving
M/Miller and his relationship with Chris Lancaster, who was
found by the FPPC to have violated the Political Reform Act.
He also expressed concern regarding a statement made by
MPT/Papen at the last meeting accusing him of a financial
interest in the JCC project.
MPT/Papen pointed out that every home along the ridgeline
facing the JCC project has an easement allowing the developer
to grade on the property. Sopping the JCC project does have
a financial impact on the value of any home along that
ridgeline. She noted that she had also questioned the funding
sources of these political action committees and that there
should be full disclosure from both sides.
DECEMBER 15, 1992 PAGE 2
4.
5.
Mr. Gross stated that, as Chairman of the Diamond Bar Citizens
to Protect Country Living, they have complied with every
single FPPC requirement. He pointed out that the FPPC is
established to protect the citizens from conflict of
interests, not to protect City Councilmembers.
Marshall Wise, 2600 Broken Feather Lane, requested that the
selection process to choose a replacement for Congressman Kim
be rescinded and that the matter be brought to an election.
COUNCIL COMMENTS: C/Werner inquired if staff would be
removing the "No Parking" signs that were inadvertently placed
in front of the First Mortgage Company Building.
M/Miller reported that Diamond Bar High School requested
assistance in installing back stops.
AA/Aberra, in response to C/Werner, stated that Mr. Clem
Zirolli, Manager of First Mortgage and Todd Chavers, Chairman
of the Traffic & Transportation Commission will be meeting to
discuss the matter of the "No Parking" signs installed in
front of the building.
CONSENT CALENDAR: Upon motion by C/Werner and seconded
by C/Forbing, the Consent Calendar was unanimously approved by
the following Roll Call vote:
AYES: COUNCILMEN - Forbing, Werner, MPT/Papen, M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
5.1 SCHEDULE OF FUTURE EVENTS:
5.1.1
Parks & Recreation Commission - December 17,
1992 - 7:00 p.m., AQMD Hearing Room, 21865 E.
Copley Dr.
5.1.2
CITY OFFICES CLOSED - December 24 & 25, 1992 -
Will reopen on Monday, December 28, 1992.
5.1.3
Planning Commission - December 28, 1992 - 7:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
5.1.4
CITY OFFICES CLOSED - January 1, 1993 - Will
reopen Monday, January 4, 1993.
5.1.5
City Council Meeting - January 5, 1993 - 6:00
p.m. - AQMD Auditorium, 21865 E. Copley Dr.
5.2 APPROVAL
OF MINUTES - Regular Meeting of December 1, 1992
- Approved as submitted.
5.3 WARRANT REGISTER - Approved Warrant Register dated
December 15, 1992 in the amount of $416,290.97.
5.4 Adopted the following Minute Order entitled: CLAIM FOR
INDEMNIFICATION - COUNTY OF LOS ANGELES - Filed by County
regarding Claim for Damages of Sherry Tyree. Rejected
request and referred matter for further action to Carl
Warren & Co., the City's Risk Manager.
DECEMBER 15, 1992 PAGE 3
M
5.5 Adopted the following Minute Order entitled: NOTICE OF
COMPLETION -1991-92 SLURRY SEAL IMPROVEMENT PROGRAM - AREA
TWO - Accepted work performed by Roy Allen Slurry Seal,
Inc. and authorized the City Clerk to file the proper
Notice of Completion.
OLD BUSINESS:
6.1 SELECTION OF COUNCIL APPOINTMENT TO FILL VACANCY --
C/Forbing stated that he believed that the person
appointed to the City Council should have a background in
City government, an understanding of how a City operates
and the concepts of the City Council.
C/Werner indicated that he felt it should not be the
Council's decision as to who should represent the people
of Diamond Bar but that it should go through an election
process. Mr. Kim could be asked who he would recommend
to complete his term, or the candidates from the last
election could be screened and one selected from that.
MPT/Papen pointed out that if an election is held, the
term of office would only be about 5 months. To spend
$50,000 for that short period of time seemed excessive.
She then reviewed the elements she used in developing a
matrix to determine the most appropriate candidate.
M/Miller stated that he too used a matrix and stated
further that the appointee must be someone who is not
only qualified, experienced and motivated but also
perceived favorably by the community.
C/Werner moved to go to an election process. Motion died
for lack of second.
MPT/Papen moved, seconded by C/Forbing to appoint Dexter
MacBride to fill the unexpired term vacated by the
resignation of Congressman -Elect Jay C. Kim. With the
following Roll Call vote, motion carried:
AYES: COUNCILMEN - Forbing, MPT/Papen, M/Miller
NOES: COUNCILMEN - Werner
ABSENT: COUNCILMEN - None
The City Clerk administered the Oath of Office to newly -
appointed Dexter MacBride.
C/Werner thanked all the candidates for their partici-
pation in the selection process and noted that a vacancy
now exists on the Planning Commission.
M/Miller announced that individuals interested in the
vacancy on the Planning Commission should contact either
MPT/Papen or City Hall. Staff was directed to place the
matter on the agenda for the next City Council meeting.
DECEMBER 15, 1992 PAGE 4
6.2 CITY COUNCIL COMMITTEE APPOINTMENTS - M/Miller announced
two new City Council subcommittees: Economic Development
and Code Enforcement. He stated that the individuals
serving on the committees were directed to meet with
community leaders and that appointments of individuals in
the community will be accomplished by the subcommittee
members.
RECESS: M/Miller recessed the meeting at 7:05 p.m.
RECONVENE: M/Miller reconvened the meeting at 7:15 p.m.
6.3 CONSIDERATION OF INSTALLING GUARDRAILS ALONG THE
NORTHERLY SIDE OF GRAND AVENUE AT ROLLING KNOLL ROAD -
ICE/Wentz reported that Council directed staff at the
November 17, 1992 meeting to investigate and evaluate
costs to install guardrails with hedges along the north
side of Grand Ave., in an area generally 500 ft. east of
Cleghorn and continuing for approximately an additional
1700 ft. Staff evaluated the cost of new guardrails in
addition to use of salvage guardrail material as part of
the project. He recommended consideration of limiting
construction to no more than 250 lineal ft. of guardrail
with hedges; that residents increase their respective
slope area landscaping along Grand Ave.; that bids be
taken for the lineal feet of guardrail to be installed
and that the matter be brought back for Council action at
the meeting of January 19, 1993.
MPT/Papen excused herself from discussing the item due to
a potential conflict of interest.
in response to C/Forbing's inquiry, ICE/Wentz confirmed
that the guardrail would extend approximately 50 feet
beyond the Rolling Knoll intersection from the existing
wall. The residents were not renotified because it was
anticipated that this item would come back for further
consideration. They will be notified of any subsequent
Council action.
C/Werner inquired if slope planting is necessary in order
for the guardrails to be effective.
ICE/Wentz explained that the Traffic & Transportation
Commission recommended, in addition to any action that
hat
the City might take for any related installation,
the residents also be encouraged to install additional
planting. It was not intended to be a condition.
In response to C/Werner, ICE/Wentz confirmed that it was
staff's understanding that Council had indicated an
interest in funding the cost of the installation. Staff
will bring information regarding the funding source to
the next meeting for installation casts, and include an
alternate bid, one for 250 feet and one for 2200 feet.
fl )� �
M
MINUTES OF THE CITY COUNCIL
ADJOURNED REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 8, 1992
1• CALL TO ORDER: Mayor Miller called
order at 6:00 p.m, the meeting to
in the AQMD Auditorium, 21865 E. Copley
Dr., Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by Mayor Miller.
2.
ROLL CALL: Mayor Miller, Mayor Pro Tem Papen and
Councilmen Forbing and Werner. Councilman Kim was excused.
INTERVIEWS FOR CITY COUNCIL APPOINTMENT -
that interviews of City Council candidates ler advised
unexpired term left by Congressman -elect Jay C. Kim would take
fill the
place as soon as the interview order was drawn by lot. Each
candidate would be allotted 12 minutes to describe his or her
background, answer questions posed by each Councilmember and
provide other information as to his or her qualifications
After drawing by lot, the
interviewed: following candidates were
Clair Harmony
Dexter MacBride
Jong M. Lee, DDS
Steven Johnson
Robert J. Chiu
Dale Mueller, MS, RN
Marshall Wise
Don Wyse
Gloria Todd -Rousseau
Lydia E. Plunk
Jim Paul
Bruce Flamenbaum
J. Todd Chavers
James Poulis
Mike Goldenberg
The candidates were asked to respond to the following
questions:
1• Are you aware of the Disclosure of
required that are mandated b Economic Interest
y State Law?
2• Are you aware of any issues with which the City would be
involved that would create for you a future or present
conflict of interest?
3. What is economic development?
necessity? Its purpose? Its
4. Do you believe that balanced growth is a requisite
component of an integrated program of ,
public facility, parkland and infrastructure
expansion, acquisition and development? Ienhancement
why and if not also indicate why not?f
DECEMBER 8, 1992 PAGE 2
6. What level of involvement, if any, do you believe a
Council Member should have in the administration/
operations of the organization?
7. What do you believe
he three (3) highest priority
issues facing the City Co
8. If appointed, what one or two issues would you like to
focus on?
9. now would you suggest that the Council solve Diamond
Bar's traffic problem?
10. In one word how would you describe your ability to serve
as a councilmember?
11. What is your feeling about land use and growth or new
growth in the City?
3, ADJOURNMENT: There being no further business to
conduct, M/Miller adjourned the meeting at 9:01 p.m.
4Y(—Dk
BURGESS, C ty Cleric
ATTEST:
L ;
Mayor
08/13/2004 13:00 3106438441
JENKINS & HOGIN LLP PAGE 02
FI C- I!
JENMS & HOGIN, LLP
A. LAW PARTNERSHIP
MEMORANDUM
TO: Members of the City Council
FROM: Michael Jenkins
DATE: August 17, 2004
RE: Filling potential City Council vacancy
This memorandum briefly sets forth the procedures contained in the California
Government Code governing the filling of a midterm vacant on the Ci Coun
that Councilman Huff is elected to the California Assembly. y �''r` Fent
Unless he resigns his Council seat sooner, Councilman Huff's seat becomes vacant
upon taking office as a member of the Assembly; chat is, when he is officially sworn into office.
This is because he cannot hold both offices simultaneously (they are "incompatible" offices).
As it stands now (and subject to the alternatives discussed below), when the
vacancY occurs, the Council has thirty days within which to take one of two actions: fill the
vacancy by appointment' or call a special election (to be held on the next regularly established
election date not less than 114 days from the date of the call) to fill the vacancy. Gov t Code §
36512. Whether the new member takes office by appointment or by election, he or she wi11 serve
the entire unc)Tted term (i.e. until November 2007).
Pursuant to A$ 1544, effective January 1, 2004, an election to fill a vacancy may be
conducted entirely by mail. AB 1544 permits "stmall" cities (defined as those cities with a
Population of 104,000 or less) to conduct an election by all -mail ballot subject to the following
conditions: (1) that the legislative or governing body, by resolution, authorizes the use of mailed
ballots, (2) that the election is a special election to fill a vacancy in the legislative body of the
small city, (3) that the election is not held on the same date as a stateuvide
election, (4) that the election is not consolidated with any other election, andprimary5hator gthreturn
of voted mail ballots is subject to Elections Code section 3017. All -mail ballot elections eliminate
' If the Council OV3 to appoint a success
appointing lois successor. or, Counc;ln an Huff rwy not participate in the vote
memo n Comm Vftmey bral"Wa.wo
68/23/2004 13:00 3206438441
JEWINS & HOGIN LLP
PAGE 03
the need for polling places, staff time for recruiting, training, dep I
t
renting of physical locations, election materials applies and e
Supplies ment r election officers,
quipment for election day.
A number of questions have arisen regarding this process, and a number of
alternatives exist to the above scenario, as follows.
1. May the Council appoint someone to serve Only untc7 the next municipal
election (i.e. November 2005) ? Yes. Government Code Section 36512 (c) (3) allows the Council to
adopt an ordinance that would allow for an appointee to serve only until a special election is
conducted for purposes of filling the vacancy, that election to be conducted at the next re
scheduled election or the next reQularlv�,. regularly
a 114
the call of the election. The person elected would only serve eaaetwo year term,1cc notsuntiil Nov maberzOm
2007• The ordinance would have to be adopted and in effect before the vacancy occurs.
2. May the public force a special election to fill the vacancy? The public may
compel a special election to fill a vacancy only if the City has in place an ordinance adopted
pursuant to Government Code Section 36512 (c) (2), which prescribes a procedure for the filing of
a petition to demand an election. Without such an ordinance in place, the public may not
compel a special election or contest an appointment made by the Council. The ordinance would
have to be adopted and in effect before the vacancy occurs.
3. May the Council require that all vacancies be filled by a special election
rather than by ctppofn&=t? Yes. Government Code Section 36512 (c) (1) allows the City Council
to adopt an ordinance requiting a special election to fill a vacancy, and precluding an
appointment. The ordinance must be adopted and in effect before the vacancy occurs, The
election must occur not less than 114 days from the call of the election,
mx+o ro oounci voCinty ly �,,�
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DIAMOND BAR
REGARDING FILLING COUNCIL VACANCIES AND
AMENDING THE DIAMOND BAR MUNICIPAL CODE
The City Council of the City of Diamond Bar does hereby ordain as follows:
Section L Section 2.04.030 of Title 2, Chapter 2.04 of the Diamond Bar Municipal Code
is amended to read as follows:
2.04.030. Vacancy filling procedure.
A vacancy on the City Council shall be filled in the manner prescribed by law.
Alternatively, the City Council may appoint a person to fill a vacancy on the City Council to
hold office only until the date of a special election, which shall be immediately called to fill the
remainder of the term. The special election may be held on the date of the next regularly
established municipal election or other regularly established election to be held in the City more
than 114 days from the call of the special election.
PASSED, APPROVED AND ADOPTED this , day of September, 2004.
Mayor
Attest:
City Clerk
11 .L� It
08/13/2004 13:@0 3106438441 JENKINS & HOGIN LLP
PAGE 02
it C 1,
JEMNS & H0(;1N, LLP
X1,1 AW PAR-INERSHIP
MEMORANDUM
TO: Members of the City Council
FROM: Michael Jenkins
DATE: August 17, 2004
RE. Filling potential City Council vacancy
This memorandum briefly sets forth the procedures contained in the California
Government Code governing the Filling of a midterm vacancy on the City Council, in the event
that Councilman Huff is elected to the California .Assembly.
Unless he resigns his Council seat sooner, Councilman Huff's seat becomes vacant
upon taking once as a member of the Assembly; that is, when he is officially sworn into office.
This is because he cannot hold both offices simultaneously (they are "incompatible" offices).
As it stands now (and subject to the alternatives discussed below), when the
vacancy occurs, the Council has thirty days within which to take one of two actions: fill the
vacancy by appointment or call a special election (to be held on the next regularly established
election date not less than 114 days from the date of the call) to fill the vacancy, Gov't Code §
36512. Whether the new Member takes office by appointment or by election, he or she will serve
the entire unexpired term (Le. until November 2007).
Pursuant to AB 1544, effective January 1, 2004, an election to fill a vacancy may be
conducted entirely by mail. AB 1544 permits "small" cities (defined as those cities with a
population of 100,000 or less) to conduct an election by all -mail ballot subject to the following
conditions: (l) that the legislative or goverxiing body, by resolution, authorizes the'use of mailed
ballots, (2) that the election is a special election to fill a vacancy in the legislative body of the .
small city, (3) that the election is not held on the same date as a statewide primary or general
election, (4) that the election is not consolidated with any other election, and (5) that the return
of voted mail ballots is subject to Elections Code section 3017. All -mail ballot elections eliminate
1 If the Council opts to appoint a successor,
appointing his successor. Councilman Huff raay not participate in the vote
memo M e mnoll mcroticr for apwda.wpd
06/13/2004 13:00 3106438441 JENKINS & HOGIN LLP
PAGE 03
the need for polling places, staff time for recruiting, training, deployment of election officers,
renting of physical locations, election materials, supplies and equipment for election day.
A number of questions have arisen regarding this process, and a number of
alternatives exist to the above scenario, as follows;
1. May the Council appoint someone to serve only until the next municipal
election (i.e. November 2005) ? Yes. Government Code Section 36512 (c) (3) allows the Council to
adopt an ordinance that would allow for an appointee to serve only until a special election is
conducted for purposes of filling the vacancy, that election to be conducted at the next regularly
scheduled election or the nex TeRWarly scheduled muni ci al election not less than 114 days from
the call of the election. The person elected would only serve a two year term, until November
2007. The ordinance would have to be adopted and in effect before the vacancy occurs.
. 2- May the public force a special election toffll the vacancy? The public may
compel a special election to fill a vacancy only if the City has in place an ordinance adopted
Pursuant to Government Code Section 36512 (c) (2), which prescribes a procedure for the filing of
a petition to demand an election„ Without such an ordinance in place, the public may not
compel a special election or contest an appointment made by the Council. The ordinance would
have to be adopted and in effect before the vacancy occurs.
3. May the Council require that all vacancies be f lied by a special election
rather than by appointm a Yes. Government Code Section 36512 (c) (1) allows the City Council
to adopt an ordinance requiring a special election to fill a vacancy, and precluding an
appointment. The ordinance must be adopted and in effect before the vacancy occurs. The
election must occur not less than 114 days frm-n the call of the election.
neo re taunel VMnGyrar xjonda.pd
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 15, 1992
1. CLOSED SESSION: Litigation - Government Code 54956.9
Personnel - Government Code 54957.6
No reportable action taken.
2. CALL TO ORDER: M/Miller called the meeting to
order at 6:00 p.m. in the AQMD Auditorium, 21865 E.
Copley Dr., Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by M/Miller.
INVOCATION: The invocation was presented by
Reverend Raul Ries, Calvary Chapel Golden Springs.
ROLL CALL: Mayor Miller, Mayor Pro Tem Papen,
Councilmen Forbing and Werner .
that Congressman City Clerk Burgess reported
resignation as Councilmaelect Jay Kim had submitted a letter of
n.
Also present were Terrence L. Belanger, City Manager; Andrew
V. Arczynski, City Attorney; William P. Curley III, Assistant
City Attorney; George Wentz, Interim City Engineer; James
DeStefano, Community Services Director; Bob Rose, Director of
Parks and Maintenance and Lynda Burgess, City Clerk.
3• PUBLIC COMMENTS: Red Calkins, 240 Eagle Nest Dr.,
suggested that the community begin to work together with
the Council to make Diamond Bar a model City.
Don Gravdahl, 23988 Minnequa Dr., expressed concern that
Planning Commission meetings are being videotaped by the
public without first receiving the consent of the audience.
CA/Arczynski explained that there is no legal impediment to
individual taping of public meetings. However, there would
have to be permission granted if the tape were to be utilized
in some commercial fashion.
William Gross, 22637 High Bluff Rd., expressed concern
regarding the appearance of a conflict of interest involving
M/Miller and his relationship with Chris Lancaster, who was
found by the FPPC to have violated the Political Reform Act.
He also expressed concern regarding a statement made by
MPT/Papen at the last meeting accusing him of a financial
interest in the JCC project.
MPT/Papen pointed out that every home along the ridgeline
facing the JCC project has an easement allowing the developer
to grade on the property. Stopping the JCC project does have
a financial impact on the value of any home along that
ridgeline. She noted that she had also questioned the funding
sources of these political action committees and that there
should be full disclosure from b 4-
- h sides.
DECEMBER 15, 1992 PAGE 2
Mr. Gross stated that, as Chairman of the Diamond Bar Citizens
to Protect Country Living, they have complied with every
single FPPC requirement. He pointed out that the FPPC is
established to protect the citizens from conflict of
interests, not to protect City Councilmembers.
Marshall Wise, 2600 Broken Feather Lane, requested that the
selection process to choose a replacement for Congressman Kim
be rescinded and that the matter be brought to an election.
4• COONCIL COMMENTS:
C/Werner inquired if staff would be
removing the "No Parking" signs that were inadvertently placed
in front of the First Mortgage Company Building.
M/Miller reported that Diamond Bar High School requested
assistance in installing back stops.
AA/Aberra, in response to C/Werner, stated that Mr. Clem
Zirolli, Manager of First Mortgage and Todd Chavers, Chairman
Of the Traffic & Transportation Commission will be meeting to
discuss the matter of the "No Parking" signs installed in
front of the building.
5• CONSENT CALENDAR: Upon motion by C/Werner and seconded
by C/Forbing, the Consent Calendar was unanimously approved by
the following Roll Call vote:
AYES: COUNCILMEN - Forbing, Werner
NOES: COUNCILMEN - None' MPT/Papen, M/Miller
ABSENT: COUNCILMEN - None
5.1 SCHEDULE OF FUTURE EVENTS:
5.1.1 Parks & Recreation Commission - December 171
1992 - 7:00 p.m., AQMD Hearing Room, 21865 E.
Copley Dr.
5.1.2 CITY OFFICES CLOSED
1992 -
Will reopen on Monday December De ember 28,21992.
5.1.3 Planning Commission - December 28, 1992 - 7:00
5.1.4
P.m., AQMD Auditorium, 21865 E. Copley Dr.
CITY OFFICES CLOSED - January 1, 1993 - Will
reopen Monday, January 4, 1993.
5.1.5 City Council Meeting - January 5, 1993 - 6:00
P.M. - AQMD Auditorium, 21865 E. Copley Dr.
5.2 APPROVAL OF MINUTES - Regular Meeting of December 1
- Approved as submitted. , 1992
5.3 WARRANT REGISTER Approved Warrant Register dated
December 15, 1992 in the amount of $416,290.97.
5.4 Adopted the following Minute Order entitled: CLAIM FOR
INDEMNIFICATION - COUNTY OF LOS ANGELES - Filed by County
regarding Claim for Damages of Sherry Tyree. Rejected
request and referred matter for further action to Carl
Warren & Co., the City's Risk Manager.
DECEMBER 15, 1992 PAGE 3
5.5 Adopted the following Minute Order entitled: NOTICE OF
COMPLETION -1991-92 SLURRY SEAL IMPROVEMENT PROGRAM - AREA
TWO - Accepted work performed by Roy Allen Slurry Seal,
Inc. and authorized the City Clerk to file the proper
Notice of Completion.
6. OLD BUSINESS:
6.1 SELECTION OF COUNCIL APPOINTMENT TO FILL VACANCY
C/Forbing stated that he believed that the person
appointed to the City Council should have a background in
City government, an understanding of how a City operates
and the concepts of the City Council.
C/Werner indicated that he felt it should not be the
Council's decision as to who should represent the people
of Diamond Bar but that it should go through an election
process. Mr. Kim could be asked who he would recommend
to complete his term, or the candidates from the last
election could be screened and one selected from that.
MPT/Papen pointed out that if an election is held, the
term of office would only be about 5 months. To spend
$50,000 for that short period of time seemed excessive.
She then reviewed the elements she used in developing a
matrix to determine the most appropriate candidate.
M/Miller stated that he too used a matrix and stated
further that the appointee must be someone who is not
only qualified, experienced and motivated but also
perceived favorably by the community.
C/Werner moved to go to an election process. Motion died
for lack of second.
MPT/Papen moved, seconded by C/Forbing to appoint Dexter
MacBride to fill the unexpired term vacated by the
resignation of Congressman -Elect Jay C. Kim. With the
following Roll Call vote, motion carried:
AYES: COUNCILMEN - Forbing, MPT/Papen, M/Miller
NOES: COUNCILMEN - Werner
ABSENT: COUNCILMEN - None
The City Clerk administered the Oath of Office to newly -
appointed Dexter MacBride.
C/Werner thanked all the candidates for their partici-
pation in the selection process and noted that a vacancy
now exists on the Planning Commission.
M/Miller announced that individuals interested in the
vacancy on the Planning Commission should contact either
MPT/Papen or City Hall. Staff was directed to place the
matter on the agenda for the next City Council meeting.
DECEMBER 15, 1992 PAGE 4
6.2 CITY COUNCIL COMMITTEE APPOINTMENTS - M/Miller announced
two new City Council subcommittees: Economic Development
and Code Enforcement. He stated that the individuals
serving on the committees were directed to meet with
community leaders and that appointments of individuals in
the community will be accomplished by the subcommittee
members.
RECESS: M/Miller recessed the meeting at 7:05 p.m.
RECONVENE: M/Miller reconvened the meeting at 7:15 p.m.
6.3 CONSIDERATION OF INSTALLING GUARDRAILS ALONG THE
NORTHERLY SIDE OF GRAND AVENUE AT ROLLING KNOLL ROAD -
ICE/Wentz reported that Council directed staff at the
November 17, 1992 meeting to investigate and evaluate
costs to install guardrails with hedges along the north
side of Grand Ave., in an area generally 500 ft. east of
Cleghorn and continuing for approximately an additional
1700 ft. Staff evaluated the cost of new guardrails in
addition to use of salvage guardrail material as part of
the project. He recommended consideration of limiting
construction to no more than 250 lineal ft. of guardrail
with hedges; that residents increase their respective
slope area landscaping along Grand Ave.; that bids be
taken for the lineal feet of guardrail to be installed
and that the matter be brought back for Council action at
the reeting of January 19, 1993,
MPT/Papen excused herself from discussing the item due to
a potential conflict of interest.
In response to C/Forbing's inquiry, ICE/Wentz confirmed
that the guardrail would extend approximately 50 feet
beyond the Rolling Knoll intersection from the existing
wall. The residents were not renotified because it was
anticipated that this item would come back for further
consideration. They will be notified of any subsequent
Council action.
C/Werner inquired if slope planting is necessary in order
for the guardrails to be effective.
ICE/Wentz explained that the Traffic & Transportation
Commission recommended, in addition to any action that
the City might take for any related installation, that
the residents also be encouraged to install additional
planting. It was not intended to be a condition.
In response to C/Werner, ICE/Wentz confirmed that it was
staffs understanding that Council had indicated an
interest in funding the cost of the installation. Staff
will bring information regarding the funding source to
the next meeting for installation costs, and include an
alternate bid, one for 250 feet and one for 2200 feet.
Agenda No. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
AUGUST 3, 2004
CLOSED SESSION: 5:00 p.m. —Room CC -8
Government Code Section 54956.9(c) -
Potential Litigation (1 case)
STUDY SESSION: Mayor Zirbes called the Study Session to order at
5:20 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Govemm ent Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Huff, O'Connor, Mayor Pro
Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney; Jim DeStefano, Deputy City Manager; David Doyle, Deputy City Manager;
David Liu, Public Works Director; Linda Magnuson Finance Director; Bob Rose,
Community Services Director; Jim Clarke, Legislative Analyst; Kim Crews, Senior
Administrative Analyst; Sharon Gomez, Senior Administrative Analyst; Lt. Joseph
Maxey; Fred Alamolhoda, Senior Engineer; Warren Siecke, Traffic Consultant and
Tommye Cribbins, Assistant City Clerk.
Discussion of Speed Zone Survey
Diamond Bar Chamber of Commerce Services Update
Public Comments on Study Session Items
Mayor Zirbes presented a City Tile to Asst. City Clerk Tommye Cribbins on the occasion
of her 15th anniversary with the City. ACC/Cribbins was the first City employee to reach
this milestone.
1. Discussion of Speed Zone Survey:
PWD/Liu reported that the purpose ofthe Speed Zone Study done in accordance
with the California Vehicle Code requires speed limits on city streets to be
established on the basis of the traffic and engineering studies. Street speed limits
that are not based on speed zone surveys following Caltrans guidelines are
unenforceable when radar technology is utilized. In addition, courts rely on speed
zone surveys to adjudicate speed citations. Caltrans guidelines are based upon
research indicating that at least 85 percent of drivers travel at speeds that are
reasonable and safe for prevailing traffic conditions. He explained how samples
were taken on City streets during 2002, that the City's traffic engineer researched
and analyzed two years of accident statistics and how the engineer used his
experience and observations of core actions relative to speeding citations.
Research revealed that D.B. is a safe City. However, as traffic volumes increase
AUGUST 3, 2004 PAGE 2 CC STUDY SESSION
speeds must decrease. Accordingly, it is appropriate to reduce speed limits when
justified. At the July 20 meeting some Council Members raised questions about
the recommended speed limit on certain streets. Staff believes the Study would
be enforceable by the Court and that speed limit enforcement could continue.
Therefore, staff recommends that Council reconsider adoption of the Speed
Survey.
Mr. Siecke responded to C/O'Connor that he attempted to measure the
uninhibited speeds. In the event a group of vehicles proceeds down the street
statistics for the lead car are measured. Fifty to 100 vehicles was generally an
acceptable sample no matter the amount of vehicles traversing the street.
C/O'Connor said that if the Speed Survey showed the City needed to lower the
speed limit but did not, what effect would the lack of action have on the City's
liability and on the issuance of citations? Fo r instance, if the Sunset Crossing Rd.
speed limit remained at 30 mph would the Sheriffs Department be able to
enforce the speed limit?
PWD/Liu responded that the Sheriffs Department could continue enforcement.
However, the Court might look askance at the citation based on the survey
information.
C/O'Connor asked what would happen if someone was issued a citation for
traveling at45 mph when the posted speed was 30 mph and the survey indicated
an effective speed of 25 mph?
PWD/Liu felt the Court would look at several factors but ultimately the survey
information would weigh heavily on the final decision.
CA/Jenkins explained that the City's goal was to have a posted speed limit
reflective of the prevailing rate of speed. The Courts are primarily concerned
about whether the posted limit is significantly lower than the prevailing rate of
speed — a speed trap. The driver traveling at a rate of 45 mph would be ticketed
for the number of mph over the posted limit, not what the study showed the
prevailing rate to be. If the study showed the prevailing rate of speed to be 25
mph it would not necessarily mean that there was a dangerous condition or
liability if the street were posted at 30 mph. If the professional traffic engineers
and law enforcement believe that drivers could safely proceed at 30 mph under
normal conditions but for some reason the prevailing rate of speed was 25 mph
the fact that the City posted the street at 30 mph would not create a liability or
dangerous condition.
C/O'Connor asked if it presented a problem for the City to approve a survey
based on statistics taken two years ago.
Mr. Siecke said that the radar work was onlypart ofthe process. Hebelieved that
the date of Council approval was the official date of the study.
AUGUST 3, 2004 PAGE 3 CC STUDY SESSION
C/O'Connor asked about the changes on Pathfinder Rd. and Evergreen Springs
and how they might affect the survey.
Mr. Siecke felt the factors were valid with the changes. Perhaps the City would
want to review the situation at a later date but those changes should not affect
the validity of the survey.
MPT/Herrera stated that several years ago the speed limit on Diamond Bar Blvd.
was lowered from 45 mph to 40 mph or perhaps 50 mph to 40 mph. Later it was
increased to 45 mph. She asked why and voiced her concern that if the Council
approved lowering the limit on all of the streets and incurred the related costs
and later determined that further changes needed to be made the City could be
wasting its time, effort and money.
Mr. Siecke said he did not think so. The survey was only good for seven to ten
years so if there were a change itwould not likely occur for that many years. The
speed for Diamond Bar Blvd. was based on the prevailing speed. Most likelythe
City found that conditions had changed on Diamond Bar Blvd. and as traffic
volumes increased speeds decreased.
PWD/Liu stated that the 1994 study for Diamond Bar Blvd. proposed no changes.
However, in 1989 or prior the County may have made changes on the street.
M/Zirbes stated that Pathfinder from the westerly City limits to Diamond Bar Blvd.
posted at 45 mph except for the area closest to the freeway posted at 40 mph
had a very high accident ratio and wondered if lower speed limits would help
reduce the ratio.
Mr. Siecke said that in review of the accident records about two-thirds happened
during peak school traffic hours and would not be reflective of the street in
general at other times. He did not believe the accident rate would decrease due
to the presence of the high school students and parents.
M/Zirbes asked why one section of Pathfinder would remain at 40 mph.
Mr. Siecke responded that the 85th percentile was at 42 mph for that particular
area.
C/O'Connor agreed with M/Zirbes that a continuous stretch of roadway should all
be posted atthe same speed limit.
C/Huff asked if it would cause problem s to have the speed limit uniform.
Mr. Siecke said that deviation over or under the 5 mph of the 85th percentile was
not good judgment and based upon the accident statistics it would be difficult to
justify itto the Court.
AUGUST 3, 2004 PAGE 4 CC STUDY SESSION
C/Huff asked if Pathfinder, Brea Canyon and Diamond Bar Blvd. could be
uniform because it was a problem to reduc a speed on a downhill stretch of the
same street.
Mr. Siecke explained that if there was not a solid reason for making the change
the Judge would likely side with the speed ing violator. If the Council wanted to
make the speed limit uniform he would recommend the speed not be reduced but
increased. However, he would not recommend doing so because he believed the
limits proposed were reasonable and the driver that paid attention should be able
to follow the speed limits.
MPT/Herrera felt it was unreasonable to expect drivers to pay attention to one
sign and then another and another and another sign with a change in the speed
limit in a short span of travel. She felt drivers could make a case for the City
seeking to confuse drivers with varying speed limits on the same stretch of
roadway.
Mr. Siecke said that in most cases the length ofany speed limitwas atleast one-
half mile and not block by block.
PWD/Liu felt that in the interest of public safety for residents and visitors that
speeds were reduced at major intersections and business areas.
CA/Jenkins asked if it would make sense to discuss each area separately in
order to understand the specific set of circumstances leading to the
recommendation.
C/O'Connor cited Brea Canyon Rd. near D.B.H.S. between Pathfinder Rd. and
Fountain Springs Dr. the recommendation is to decrease the speed from 45 mph
to 40 mph. From Fountain Springs Dr. to Diamond Bar Blvd. in front of Heritage
Park and Castle Rock Elementary School the speed limit is 45 mph with stop
signs every block ortwo, an apparent conflict.
C/Huff wondered if there could be justification for holding the speed limit to 40
mph.
C/Chang said that speeding is a citywide problem and the recommendation is to
decrease the speed on almost every street with the exception of Grand Ave. He
felt the 5 mph reduction would not cause a problem and believed the 85
percentile recommendations were appropriate.
MPT/Herrera said that on Diamond Bar Blvd. there were three separate speed
limits posted in various areas.
Mr. Siecke explained that the speed limits were set to reflect the prevailing
conditions atthose various locations.
AUGUST 3, 2004 PAGE 5 CC STUDY SESSION
M/Zirbes asked Lt. Maxey if his Department was writing more tickets to speeders
going uphill or downhill on Pathfinder Rd.
Lt. Maxey explained that speeders were not the problem on Pathfinder Rd. but
the left tum intersection near Pathfinder and Brea Canyon Rd. The speed limit
reduced to 40 mph near the freeway ramps and in his opinion it would be
advisable to stay with the traffic survey because of the congestion in that area.
M/Zirbes stated that as traffic continues east on Pathfinder Rd. the speed was 45
mph and at the bottom of the hill it dropped to 40 mph. Once across the bridge
past the gas station and in front of the high school the speed limit increased to 45
mph through the high school and down. He felt that 40 mph in front of the high
school would stay within the 85 th percentile, especially if most accidents occurred
on that portion of the eastern area of Pa thfinder Rd. during peak school areas.
Hesought continuity.
MPT/Herrera felt that a lack of continuity would cause drivers to be distracted
from their surroundings.
PWD/Liu reiterated that the overriding decision should be based upon the fact
that the City must bevery consistent with prevailing conditions and staff made its
recommendation based upon the data collected.
M/Zirbes asked if there were anyone in the audience wishing to speak on the
subject.
Jerry Hamilton felt the speed on Grand Avenue should not be increased.
Clyde Hennessee asked if the City could install diagonal parking along Sunset
Crossing Rd. to narrow the street and lower the speed limit.
2. Diamond Bar Chamber of Commerce Services Update.
CM/Lowry reported that when staff propos ed changing a portion of the Budget for
the Chamber Council indicated a desire to receive more information about their
plans for the new fiscal year.
Delilah Knox -Rios, Chamber President Elect and Aziz Amid, Chamber President,
introduced themselves. President Elect Knox -Rios stated that with respect to the
two sections of the contract $8,000 was designated for advertising and the
$24,000 services contract was changed to $28,000. She said that advertising
would be a matter of discussion for anothe r day. With respect to the services
contract administrative support was extended to include an Antique Fair on every
third Saturday in conjunction with the Fa rmers Market. In addition the Chamber
anticipated increasing the Business Visitation Program to include 1400
businesses. The Chamber was seeking cooperation from the City for promoting
greater participation in the CEO roundtable. In addition the Chamber proposed to
AUGUST 3, 2004 PAGE 6 CC STUDY SESSION
enhance its website and provide two kiosks in the City wherein business
members could retrieve their email and obtain the Chamber's newsletter.
C/Huff asked when the Chamber expected to reach for-profit/non- profit status.
President Elect Knox -Rios responded that the Chamber hoped that the website
would pay for itself and increase producti vity. If the expanded website and kiosks
were successful and the expanded Farmer's Market was successful the
Chamber expected to become more viable and thereby require less outside
support. In addition, the Chamber had a fou r -step plan to provide a newsletter,
magazine, website and kiosks working in concert for a smoother operation. The
more money the Chamber generated the less it would be asking the City to
provide. The second part of the plan dealt with advertising and the magazine.
M/Zirbes asked President Amiri to co mment on how the Chamber's management
and administration would change without a director. President Amiri said that
prior to Mr. Koontz resignation he implemented new job descriptions for the
President and support staff and met with staff to assume responsibility in
overseeing tasks that were previously performed by the Executive Director. A
search group is seeking to find someone to fill the position on a temporary basis.
As President, he decided to continue with programs that were successfully
executed and not add any new programs in order to remain effective in delivering
services for which members pay dues. The second component was the Business
Enhancement Plan that included the Chamber's publication, the website
enhancement and the magazine. The Business Enhancement Program was a
major initiative. Otherwise, the services would continue to be similar.
M/Zirbes said that the American Spirit Day Program was very successful two
years ago and not quite as successful last year. He wondered whether the City
would be asked for additional support for this year's event or if the Chamber
would beable to underwrite the event.
Mr. Amiri responded that Tom Sawyer was working on the project with
CSD/Rose. He was unable to provide particulars because the event was
announced just one week ago. There were several sponsors willing to provide
sponsorship this year and the City had been very generous to partner with the
Chamber and the Chamber would continue to look for sponsorship.
President Elect Knox -Rios said the event would be held here at the AQMD,
which would be an abbreviated version of what occurred last year lasting
approximately '/2to 1 hr. and would probably not include food.
M/Zirbes asked what the Chamber's total receipts and expenditur es were for last
yea r.
President Amiri said he did not have the figures in front of hi m and that the new
budget was in process.
AUGUST 3, 2004 PAGE 7 CC STUDY SESSION
President Elect Knox -Rios believed that the only profitabl etax-generating portion
of last year's business was the Farmers Market.
President Amiri recalled that the net profit was less than $3,000.
M/Zirbes asked for a plan of how the Chamber planned to wean itself from the
City's financial support.
President Amiri said that when he presented his vision 2008 he had no particular
focus on excluding the Chamber from benefactor's support because the
Chamber depended on funds from all entities in order to survive and deliver
service. His vision was to make the Chamber stronger and not look for handouts
but look for continued support for sponsorsh ip. The first order of business was to
create the value perception as to what the Chamber did for the City and its
members and once the City saw the value of the Chamber's work perhaps it
would choose to continue its support. The first step was to engage in a visibility
study as to how other Chambers were functioning. The recent example of the
collapse of the La Puent e Chamber was a good example of a City that
discontinued support of its Chamber. He was surprised to learn that the City of
Arcadia's annual budget for its Chamber was $300,000. D.B.'s Chamber
operates at $100,000 and less. He said he was speaking with other successful
Chambers hoping to model the D.B. Chamber after them.
President Elect Knox -Rios explained that with the 90 -day plan the magazine
would not come out until October and the Chamber did not yet know what kind of
income the publication could generate.
MPT/Herrera said she was looking to the Chamber to strengthen and support
local businesses so they could prosper and she was willing to support the
Chamber but looked forward to the day when the Chamber could fly on its own.
She did not feel golf tournaments would accomplish those goals and suggested
the Chamber cross off items that required a lot of time, expense and effort that
would not yield a return to the City's businesses. She felt no one had forgotten
what happened on 9/11 but believed that D.B. was the only City that had such an
event last year and the even t, while worthwhile was very expensive to the City in
terms of time and staff support. She felt the City could commemorate the loss of
life in a more simplified manner and she was pleased to learn that the event
would bedownsized.
President Amid said events like the American Spirit Day were not Chamber
events but community events. When the community needed a day set aside for
remembrance the Chamber took the lead position. This year the Chamber was
seeking Diamond Bar Community Foundation support.
President Elect Knox -Rios reiterated that the Chamber was attempting to
increase small business's access to webs ites and the Chamber magazine. She
explained what the magazine was expected to look like — a glossy color
AUGUST 3, 2004 PAGE 8 CC STUDY SESSION
publication with tear -out coupons to be used at local businesses.
3. Public Comments: No further comments were offered.
DCM/Doyle announced that due to technical difficulties tonight's City Council
broadcast would not be live and that the meeting would be recorded for later
broadcast.
ADJOURNMENT: With no further business to come before the City Council,
M/Zirbes adjourned the Study Session to the Closed Session at 6:39 p.m.
Linda C. Lowry, City Clerk
The foregoing minutes are hereby approved this day of , 2004.
BOB ZIRBES, Mayor
Agenda Item No. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
AUGUST 3, 2004
CLOSED SESSION: 6:00 p.m. —Room CC -8
Government Code Section 54956.9(b)
Potential Litigation — one case.
CALL TO ORDER: Mayor Zirbes called the Regular City Council
meeting to order at 6:50 p.m. in The Government Center/SCAQMD Auditorium,
21865 Copley Dr., Diamond Bar, CA.
M/Zirbes reported that during tonight's Closed Session there was no reportable
action taken. During the Study Session Council received a report from staff
regarding the speed zone survey and an update from the Chamber of Commerce
regarding proposed services for this fiscal year.
PLEDGE OF ALLEGIANCE: Council Member Chang led the Pledge of
Allegiance.
INVOCATION: Ryan Stephens, 1St Councilor, Church of Jesus
Christ of Latter Day Saints gave the invocation.
ROLL CALL: Council Members Chang, Huff, O'Connor,
Mayor Pro Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney; Jim DeStefano, Deputy City Manager ; David Doyle, Deputy City Manage;
David Liu, Public Works Director; Linda Magnuson, Finance Director; Bob Rose,
Community Services Director; Jim Clarke, Legislative Analyst; Kim Crews, Senior
Administrative Analyst; April Blakey, Public Information Manager and Tommye
Cribbins, Assistant City Clerk.
APPROVAL OF AGENDA: As presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Zirbes presented City Tile to Jeff Koontz for his sixyears ofservice
as the Diamond Bar Chamber of Commerce Executive Director
August 1, 1988 to July 30, 2004.
BUSINESS OF THE MONTH:
1.2 M/Zirbes presented City Tile to Mike Roberts, Prospectors Federal
Credit Union's Director of Marketing.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry
reported that technical difficulties with tonight's broadcast had been
eliminated and that the broadcast was now live. She stated that PWD/Liu
AUGUST 3, 2004 PAGE 2 CITY COUNCIL
would provide a presentation regarding the Walnut Valley Water District's
project commencing this week on Diamond Bar Blvd.
PWD/Liu reported that this month the Walnut Valley Water District would
replacethe outdated and corroded waterlinealong southbound Diamond Bar
Blvd.with an existing waterline on northbound Diamond Bar Blvd. and that
five intersections along the boulevard would be affected by the proposed
improvements: Pathfinder Road at the southerly end (Diamond Bar Blvd.)
moving northbound, Morning Canyon, Kiowa Crest, Acacia Hill and Maple
Hill.The contractor anticipated the project to commence and conclude during
August. Staff worked with the Water District to restrict work hours to between
9:00 a.m. and 3:00 p.m. weekdays only to ensure minimal traffic impact; to
restrictwork toone intersection only unless otherwise authorized bythe City,
and to adopt a traffic control plan in accordance with the City's standards. If
the public had questions about the project they should call the Walnut Valley
Water Districtat909-595-7554 and/or referto the City's Website and DVTV.
MPT/Herrera said she found it unfortunate that no Water District employee
was present this evening to speak about the project and answer questions.
Prior to the start of their project Caltrans representatives spoke to the
residents. Prior to Edison commencing their Grand Ave. project they
appeared at a Council meeting to explai n their project to the public. She
asked if the water would be shut off at any point during construction at
various intersections.
PWD/Liu responded that the Water District expected there would be no
shutting down of services. However, if there were unique circumstances,
affected residents would receive a minimum 48-hour notice.
C/O'Connor said she understood that the Walnut Valley Unified School
District would start their fall session earlier this year (on August 30) and she
hoped that the project would be finished by the Friday prior to the start of
school.
C/Chang asked what product would be used.
PWD/Liu said he understood the District would replace the 12 -inch cast iron
pipe with the existing 12 -inch cast iron pipe with connectors at the five
intersections and that there would be no new main line installed.
CM/Lowry said that when she asked the Walnut Valley Water District's
Executive Director Karen Powers to provide a presentation she was told it
was their policy not to make public presentations in front of other agencies.
During the conversation she was given to understand that due to the
encouragement and foresight of Mr. Bederman a secondary line was installed
while the street was orig inally open and she surmised the water district was
hooking up to that secondary line.
AUGUST 3, 2004 PAGE 3 CITY COUNCIL
PUBLIC COMMENTS:
Andy Robles said his vision for the futu re of D.B. included an ice rink in the
empty store space atthe Country Hills Towne Center. Yorba Linda converted
a former grocery store site to an ice rink and Bakersfield recently opened a
sports complex that combined an indoor ice rink with an indoor swimming
pool. He said he traveled from D.B. to Valencia on a weekly basis to teach
and participate in the sport of ice-ska ting. Hesuggested the Council form an
Advisory Panel to consider the possibility.
Jerry Hamilton was very concerned about the State doub ling smog fees and
how the increase would adversely affect individuals on fixed incomes. Hehad
the same concerns about bond issues.
Clyde Hennessee said that although the State lowered vehicle licensefees, it
increased other vehicle fees. Hethought an ice rink sounded like a good idea
but the City could not afford a swimming pool nor could the City afford the
upkeep it would require. Of greater importance to him was the upcoming
election and concerns about a war he di d not like and the vast amounts of
money that were being spent by the State and Federal government. He
wished C/Huff the best in the upcoming election.
RESPONSE TO PUBLIC COMMENTS: M/Zirbes asked staff to
contact Mr. Robles about plans for the Country Hills Towne Center and put
Mr. Robles in touch with Mr. McCarthy, owner of the center.
SCHEDULE OF FUTURE EVENTS:
5.1 CONCERT INTHE PARK - (Bill Davis& Endless Highway -Country)
- August 4, 2004 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930
Golden Spgs. Dr.
5.2 PLANNING COMMISSION MEETING -August 10, 2004 -6:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 CONCERT INTHE PARK (Final)-(Ticketto Ride -Beatles Tribute) -
August 11, 2004 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930
Golden Spgs. Dr.
5.4 TRAFFIC AND TRANSPORTATION COMMISSION -August 12, 2004
-7:00 p.m., AQMD/Government Center Board Hearing Room, 21865
Copley Dr.
5.5 COMMUNITY COORDINATING COMMITTEE -August 16, 2004 -
7:00 p.m., AQMD/Government Center, Room 3 & 5,21865 Copley Dr.
5.6 CITY COUNCIL MEETING - August 17, 2004 - 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
AUGUST 3. 2004 PAGE 4 CITY COUNCIL
6. CONSENT CALENDAR: C/Chang moved, MPT/Herrera seconded to
approve the Consent Calendar with the exception of Item 6.4. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES -Regular Meeting ofJuly 20,
2004 - as submitted.
6.2 APPROVED WARRANT REGISTERS DATED July 22 and July 29,
2004 totaling $626,987.87.
6.3 RECEIVED AND FILED TREASURER'S STATEMENT - Month of
June 2004.
6.5 APPROVED SECOND READING AND ADOPTED ORDINANCE NO.
05(2004) APPROVING ZONE CHANGE NO. 2002-02 CHANGING
THE EXISTING ZONING FROM A-1-15000 TO C-2 FOR A
PROPERTY OF APPROXIMATELY 2.22 ACRES IDENTIFIED AS
APN 8763-007-002 LOCATED AT 1035 '/2 BANNING WAY, AND
AMENDING THE ZONING MAP.
6.6 ADOPTED RESOLUTION NO. 2004-43: APPROVING
INSTALLATION OF MULTI -WAY STOP SIGNS ON PATNERA DRIVE
AND REXFORD COURT.
6.7 ADOPTED RESOLUTION NO. 2004-44: AUTHORIZING AND
APPROVING SALE OF $400,000 OF PROPOSITION A FUNDS
(LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY
FOR GENERAL FUNDS.
6.8 AUTHORIZED THE CITY MANAGER TO PURCHASE COMPUTER
NETWORK HARDWARE FROM HEWLETT PACKARD
THROUGHOUT FY 2004-05 FOR AN AMOUNT NOT -TO -EXCEED
$40,000.
6.9 APPROVED EXTENSION OF CONTRACT WITH D.H.
MAINTENANCE SERVICES TO PROVIDE JANITORIAL AND
BUILDING MAINTENANCE SERVICES AT THE D.B. CENTER,
HERITAGE PARK COMMUNITY CENTER, PANTERA PARK
ACTIVITY ROOM AND SYCAMORE CANYON PARK PORTABLE
BUILDING IN AN AMOUNT NOT -TO -EXCEED $166,394 FOR FY
2004-05.
AUGUST 3. 2004 PAGE 5 CITY COUNCIL
6.10 ADOPTED RESOLUTION NO. 2004-45: ESTABLISHING AN IRS
CODE SECTION 125 FLEXIBLE CAFETERIA BENEFITS PLAN.
6.11 APPROVED PAYMENT OF ADDITIONAL FUNDS FOR THE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PERMIT LITIGATION IN THE AMOUNT OF $3,000.
6.12 APPROVED TWO-YEAR CONTRACT EXTENSION WITH HULS
ENVIRONMENTAL MANAGEMENT, LLC FOR CONSULTING
SERVICES IN FY 2004-05 AND FY 2005-06 IN THE AMOUNT OF
$15,000 PER YEAR.
6.13 APPROVED APPROPRIATION OF ADDITIONAL $41,011.36 FROM
CDBG FUNDS FOR THE FY 2003-04 SIDEWALK INSTALLATION
PROJECT ON GOLDEN SPRINGS DRIVE, FOR A TOTAL
CONTRACT AUTHORIZATION AMOUNT OF $110,537.48; AND
AUTHORIZED THE CITY CLERK TO FILE A NOTICE OF
COMPLETION.
6.14 AWARDED CONTRACT AMENDMENT TO WARREN C. SIECKE
FOR DESIGN ENGINEERING SERVICES FOR THE PATHFINDER
ROAD/PEACEFUL HILLS ROAD TRAFFIC SIGNALS PROJECT IN
THE AMOUNT OF $8,000; AND AUTHORIZED A CONTINGENCY
AMOUNT OF $2,000 FOR CHANG E ORDERS TO BE APPROVED
BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $10,000.
6.15 APPROVED 2% COST -OF -LI VING INCREASE TO THE HOURLY
RATES FOR CITY ATTORNEY SERVICES.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.4 CHANGE OF CITY COUNCIL APPOINTMENTS.
M/Zirbes requested Council approval ofthe following re -appointments
M/Zirbes asked C/Chang to replace C/Huff as representativ e of The
Four Corners Transportation Committee.
C/Chang accepted the appointment.
M/Zirbes asked MPT/Herrera to replace C/Chang as alternate to
which she responded that she would.
M/Zirbes stated hewould replace C/Hu ffas Board Member to the Tres
Hermanos Conservation Authority and a member ofthe Walnut Valley
Unified School District Council Standing Subcommittee.
AUGUST 3, 2004 PAGE 6 CITY COUNCIL
M/Zirbes moved, MPT/Herrera seconded, to approve the
appointments as proposed.
C/O'Connor said it was her understanding that the Tres Hermanos
Conservation Authority consisted of two appointed Council Members
and one alternate. She wanted to know who would replace M/Zirbes
as alternate.
M/Zirbes asked C/O'Connor to replace him as alternate. C/O'Connor
accepted.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
PUBLIC HEARINGS:
7.1 (a) ADOPT RESOLUTION NO. 2004-46: FINDING THE CITY IN
CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CCMP LOCAL
DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA
GOVERNMENT CODE SECTION 65089.
DCM/DeStefano reported that the Resolution indicated the City's
continued compliance with the Los Angeles County Congestion
Management Program. Staff asked the Council to adopt a Resolution
incorporating a public report that would be submitted to the Los
Angeles County Metropolitan Transit Authority indicating compliance.
The report covers the period June 1, 2003 through May 31, 2004, a
time period reflecting construction of only 13 new homes in D.B. and
no new commercial square footage. Staff continues to implement
transportation demand management techniques within the City's
larger projects. The City continues to approve and construct capital
improvement projects, physical condition of the City's streets, add
traffic signals and related traffic control devices to improve traffic and
continue to analyze the impacts of land use decisions on the overall
transportation system. In addition, the City continues to participate in
the overall countywide transportation management plan.
M/Zirbes opened the Public Hearing.
With no one present who wished to speak on this item, M/Zirbes
closed the Public Hearing.
AUGUST 3, 2004
C/Huff moved, C/Chang seconded to adopt Resolution No. 2004-46.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
06111IWI W916711-1111:1 :7_1%0WkiF
8.1 (a) ADOPT RESOLUTION NO. 2004-47: ADOPTING THE SPPED
ZONE SURVEY — Continued from July 20, 2004.
(b) APPROVE FIRST READING OFORDINANCE NO. 06(2004):
AMENDING SECTION 10.12.310 OF THE DIAMOND BAR CITY
CODE REGARDING PRIMA FACIE SPEED LIMITS UPON CERTAIN
CITY STREETS.
Jerry Hamilton was reluctant to have any city increase its speed limit
to 50 mph anywhere inside the city limits. There may besome loss of
traffic tickets but it would not make up for any loss of life.
Jack Tanaka was opposed to increasing the speed limit to 50 mph
from Summitridge to Longview becaus a he felt it was a dangerous
area. In addition, the school bus stop presented a safety hazard and
drivers from Summitridge and Longview have a difficult time trying to
get out onto Grand Ave. and hefelt the increased speed limitwould
increase the danger. Further, he felt the increase would set a
precedent leading to increased speed for the entirety of Grand Ave.
C/Chang stated that during the Study Session staff and the City's
consultant provided a thorough presentation and Council engaged in
lengthy discussion. The survey recommended decreasing speed with
the exception of one area on Grand Ave. past Summitridge. Hefelt
that the City should comply with the consultant's recommendation to
comply with the 85th percentile for prima facie speed.
C/Chang moved, M/Zirbes seconded for Grand Avenue to remain at
45 mph and approve the remainder of the changes as recommended
bythe consultant for First Reading of Ordinance No. 06(2004). Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AUGUST 3, 2004 PAGE 8 CITY COUNCIL
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O'Connor said she serves on the local Los Angeles County's
Governmental Services Commission and one of their projects is the
countywide relationship between Los Angeles County cities and Caltrans.
The Commission wrote to all 88 cities in LA County asking them to respond
with comments, questions and concerns about working with Caltrans. Fifteen
cities including D.B. responded. The letters refer to graffiti problems, sound
walls, synchronization of lights and meters on freeway lamps and
landscaping on Caltrans property. Earlier this evening a couple of residents
spoke about Council Member Huff running for State Assembly. Council and
staff have received questions from concerned citizens about what would
happen to C/Huffs position were heto be elected to the State Assembly. She
asked that the City Manager make presentation atthe next Council Meeting
as to the option and the procedures that the Council would have to use;
either the option of the appointment and what the timeframe is for
appointment, and/or the option ofelecti on and what that time period would
be.
C/Huff said he asked the Mayor to reallocate certain committee positions in
order to promote a smooth transition. He continues to serve on a number of
other committees. Hewas privileged to attend the homecoming ofthe S.S.
Ronald Reagan, the aircraft carrier named after former President Reagan, a
great event and fitting tribute to a president who made a nation feel proud
once again.
C/Chang stated that according to a report from the County Assessor's office
the property taxes increased about 7.2 percent in 2003, a testament to a
well-maintained and well-run City government. If residents felt there were
areas of the City that needed increased maintenance they should call the
Neighborhood Improvement Committee.
MPT/Herrera felt all in City governm ent and Governor Schwarzenegger were
pleased and relieved that the State budget was finally resolved. This
November several important items are on the ballot — particularly Proposition
1Athat provides security, reassurance and protection for cities' money and
she stressed how important it was for everyone to vote.
M/Zirbes thanked all who contacted him during the past couple ofweeks and
for expressing their concerns and ideas that keep the City moving forward.
Referring to Mr. Chang's comments he said that a recent real estate report
indicated that D.B. properties had increased in value by as much as 41
percent from year to year. Hefelt D.B.was a very well run City with excellent
staff, consultants and contractors. D.B. has cleaner streets and
neighborhoods and its shopping centers look better. The City is moving
forward on Economic Development and D.B. enjoys blue ribbon schools as
well as the lowest crime rate in the East San Gabriel Valley. D.B. is a family
community where people aspire to live and City government works hard to
AUGUST 3, 2004 PAGE 9 CITY COUNCIL
protect the quality of life that is synonymous with D.B. He and C/Chang
served on the Library Task Force that recently completed its work and he
said that the 10 -page report would beconsidered bythe City Council atits
August 17 meeting. Hewas veryproud ofthe participation and the excellent
ideas generated bythe group. Regarding staffs report on the potential City
Council vacancy, he asked that the report include information regarding the
application period and whether it could be done in advance of C/Hufrs
potential resignation. He encouraged residents to partake of the last two
concerts in the "Concerts in the Park" series. He reported that he would not
attend tomorrow night's concert becaus ehe and his wife were celebrating
their 20 th wedding anniversary. He did, however look forward to the Beatles'
tribute a week later.
10. ADJOURNMENT: There being no further business to conduct, M/Zirbes
adjourned the meeting at 7:55 p.m.
2004.
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this —day of ,
BOB ZIRBES, MAYOR
Agenda No. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
AUGUST 3, 2004
CLOSED SESSION: 6:00 p.m. —Room CC -8
Government Code Section 54956.9(b)
Potential Litigation — one case.
CALL TO ORDER: Mayor Zirbes called the Regular City Council meeting to
order at 6:50 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
M/Zirbes reported that during tonight's Closed Session there was no reportable action
taken. During the Study Session Council received a report from staff regarding the speed
zone survey and an update from the Chamber of Commerce regarding proposed services
for this fiscal year.
PLEDGE OF ALLEGIANCE: Council Member Chang led the Pledge of Allegiance.
INVOCATION: Ryan Stephens, 1St Councilor, Church ofJesus Christof
Latter Day Saints gave the invocation.
ROLL CALL: Council Members Chang, Huff, O'Connor, Mayor
Pro Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney; Jim DeStefano, Deputy City Manager; David Doyle, Deputy City Manager, David
Liu, Public Works Director; Linda Magnuson, Finance Director; Bob Rose, Community
Services Director; Jim Clarke, Legislative Analyst; Kim Crews, Senior Administrative
Analyst; April Blakey, Public Information Manager and Tommye Cribbins, Assistant City
Clerk.
APPROVAL OF AGENDA: As presented
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Zirbes presented City Tile to Jeff Koontz for his sixyears ofservice asthe
Diamond Bar Chamber of Commerce Executive Director August 1, 1988 to
July 30, 2004.
BUSINESS OF THE MONTH:
1.2 M/Zirbes presented City Tile to Mike Roberts, Prospectors Federal Credit
Union's Director of Marketing.
AUGUST 3, 2004 PAGE 2 CITY COUNCIL
CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry
reported that technical difficulties with tonight's broadcast had been eliminated and
that the broadcast was now live. She stated that PWD/Liu would provide a
presentation regarding the Walnut Valley Water District's project commencing this
week on Diamond Bar Blvd.
PWD/Liu reported that this month the Walnut Valley Water Districtwould replace the
outdated and corroded water line along southbound Diamond Bar Blvd.with an
existing waterline on northbound Diamond BarBlvd. and that five intersections along
the boulevard would beaffected bythe proposed improvements: Pathfinder Road at
the southerly end (Diamond BarBlvd.) moving northbound, Morning Canyon, Kiowa
Crest, Acacia Hill and Maple Hill. The contractor anticipated the project to
commence and conclude during August. Staff worked with the Water District to
restrict work hours to between 9:00 a.m. and 3:00 p.m. weekdays only to ensure
minimal traffic impact; to restrict work to one intersection only unless otherwise
authorized by the City, and to adopt a traffi c control plan in accordance with the
City's standards. If the public had questions about the project they should call the
Walnut Valley Water District at909-595-7554 and/or refer to the City's Website and
DVTV.
MPT/Herrera said she found it unfortunat e that no Water District employee was
present this evening to speak about the project and answer questions. Priorto the
start oftheir project Caltrans representatives spoke totheresidents. Priorto Edison
commencing their Grand Ave. project they appeared ata Council meeting to explain
their project to the public. She asked if the water would be shut off at any point
during construction atvarious intersections.
PWD/Liu responded that the Water District expected there would be no shutting
down of services. However, if there we re unique circumstances, affected residents
would receive a minimum 48-hour notice.
C/O'Connor said she understood that the Walnut Valley Unified School District
would start their fall session earlier this year (on August 30) and she hoped that the
project would be finished by the Friday prior to the start of school.
C/Chang asked what product would be used.
PWD/Liu said he understood the District would replace the 12 -inch cast iron pipe
with the existing 12 -inch cast iron pipe with connectors atthe five intersections and
that there would be no new main line installed.
CM/Lowry said that when she asked the Walnut Valley Water District's Executive
Director Karen Powers to provide a presentat ion she was told itwas their policy not
to make public presentations in front of other agencies. During the conversation she
was given to understand that due to the encouragement and foresight of Mr.
Bederman a secondary line was installed while the street was originally open and
she surmised the water district was hooking up to that secondary line.
AUGUST 3, 2004 PAGE 3 CITY COUNCIL
PUBLIC COMMENTS:
Andy Robles said his vision for the future of D.B. included an ice rink in the empty
store space atthe Country Hills Towne Center. Yorba Linda converted a former
grocery store site to an ice rink and Bakersfield recently opened a sports complex
that combined an indoor ice rink with an i ndoor swimming pool. Hesaid hetraveled
from D.B. to Valencia on a weekly basis to teach and participate in the sport of ice-
skating. He suggested the Council form an Advisory Panel to consider the
possibility.
Jerry Hamilton was very concerned about the State doubling smog fees and how the
increase would adversely affect individuals on fixed incomes. He had the same
concerns about bond issues.
Clyde Hennessee said that although the State lowered vehicle license fees, it
increased other vehicle fees. He thought an ice rink sounded like a good idea but
the City could not afford a swimming pool nor could the City afford the upkeep it
would require. Of greater importance to him was the upcoming election and
concerns about a war hedid not likeand the vast amounts ofmoney that were being
spent by the State and Federal government. He wished C/Huff the best in the
upcoming election.
RESPONSE TO PUBLIC COMMENTS: M/Zirbes asked staff to contact Mr.
Robles about plans for the Country Hills Towne Center and put Mr. Robles in touch
with Mr. McCarthy, owner of the center.
SCHEDULE OF FUTURE EVENTS:
5.1 CONCERT IN THE PARK - (Bill Davis & Endless Highway - Country) -
August 4, 2004 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930
Golden Spgs. Dr.
5.2 PLANNING COMMISSION MEETING - August 10, 2004 - 6:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 CONCERT IN THE PARK (Final) - (Ticket to Ride - Beatles Tribute) -
August 11, 2004 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930
Golden Spgs. Dr.
5.4 TRAFFIC AND TRANSPORTATION COMMISSION - August 12, 2004 -
7:00 p.m., AQMD/Government Center Board Hearing Room, 21865
Copley Dr.
5.5 COMMUNITY COORDINATING COMMITTEE - August 16, 2004 - 7:00
p.m., AQMD/Government Center, Room 3 & 5,21865 Copley
Dr.
AUGUST 3, 2004 PAGE 4 CITY COUNCIL
5.6 CITY COUNCIL MEETING — August 17, 2004 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR: C/Chang moved, MPT/Herrera seconded to
approve the Consent Calendar with the exception of Item 6.4. Motion carried bythe
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor, MPT/Herrera,
M/Zirb es
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES - Regul arMeeting of July 20, 2004 —
as submitted.
6.2 APPROVED WARRANT REGISTERS DATED July 22 and July 29, 2004
totaling $626,987.87.
6.3 RECEIVED AND FILED TREASURE R'S STATEMENT — Month of June
2004.
6.5 APPROVED SECOND READING AND ADOPTED ORDINANCE NO.
05(2004) APPROVING ZONE CHANGE NO. 2002-02 CHANGING THE
EXISTING ZONING FROM A-1-15000 TO C-2 FOR A PROPERTY OF
APPROXIMATELY 2.22 ACRES IDENTIFIED AS APN 8763-007-002
LOCATED AT 1035 '/2 BANNING WAY, AND AMENDING THE ZONING
MAP.
6.6 ADOPTED RESOLUTION NO. 2004- 43: APPROVING INSTALLATION OF
MULTI -WAY STOP SIGNS ONPATNERA DRIVE AND REXFORD COURT.
6.7 ADOPTED RESOLUTION NO. 2004-44: AUTHORIZING AND APPROVING
SALE OF $400,000 OF PROPOSITION A FUNDS (LOCAL RETURN
TRANSIT FUNDS) TO THE CITY OF INDUSTRY FOR GENERAL FUNDS.
6.8 AUTHORIZED THE CITY MANAGER TO PURCHASE COMPUTER
NETWORK HARDWARE FROM HEWLETT PACKARD THROUGHOUT FY
2004-05 FOR AN AMOUNT NOT -TO -EXCEED $40,000.
6.9 APPROVED EXTENSION OF CONTRACT WITH D.H. MAINTENANCE
SERVICES TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE
SERVICES AT THE D.B. CENTER, HERITAGE PARK COMMUNITY
CENTER, PANTERA PARK ACTIVITY ROOM AND SYCAMORE CANYON
PARK PORTABLE BUILDING INAN AMOUNT NOT -TO -EXCEED $166,394
FOR FY 2004-05.
6.10 ADOPTED RESOLUTION NO. 2004-45: ESTABLISHING AN IRS CODE
SECTION 125 FLEXIBLE CAFETERIA BENEFITS PLAN.
AUGUST 3, 2004 PAGE 5 CITY COUNCIL
6.11 APPROVED PAYMENT OF ADDITIONAL FUNDS FOR THE NATIONAL
POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT
LITIGATION IN THE AMOUNT OF $3,000.
6.12 APPROVED TWO-YEAR CONTRACT EXTENSION WITH HULS
ENVIRONMENTAL MANAGEMENT, LLC FOR CONSULTING SERVICES IN
FY 2004-05 AND FY 2005-06 IN THE AMOUNT OF $15,000 PER YEAR.
6.13 APPROVED APPROPRIATION OF ADDITIONAL $41,011.36 FROM CDBG
FUNDS FOR THE FY 2003-04 SIDEWALK INSTALLATION PROJECT ON
GOLDEN SPRINGS DRIVE, FOR ATOTAL CONTRACT AUTHORIZATION
AMOUNT OF$110,537.48; AND AUTHORIZ EDTHE CITY CLERK TO FILE
A NOTICE OF COMPLETION.
6.14 AWARDED CONTRACT AMENDMENT TO WARREN C. SIECKE FOR
DESIGN ENGINEERING SERVICES FOR THE PATHFINDER
ROAD/PEACEFUL HILLS ROAD TRAFFIC SIGNALS PROJECT IN THE
AMOUNT OF$8,000; AND AUTHORIZ EDA CONTINGENCY AMOUNT OF
$2,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $10,000.
6.15 APPROVED 2% COST -OF-LIVING INCREASE TOTHE HOURLY RATES
FOR CITY ATTORNEY SERVICES.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.4 CHANGE OF CITY COUNCIL APPOINTMENTS.
M/Zirbes requested Council approval of the following re -appointments
M/Zirbes asked C/Chang to replace C/Huff as representativ e of The Four
Corners Transportation Committee.
C/Chang accepted the appointment.
M/Zirbes asked MPT/Herrera to replac e C/Chang as alternate to which she
responded that she would.
M/Zirbes stated he would replace C/Hu ff as Board Member to the Tres
Hermanos Conservation Authority and a member ofthe Walnut Valley Unified
School District Council Standing Subcommittee.
M/Zirbes moved, MPT/Herrera seconded, to approve the appointments as
proposed.
C/O'Connor said it was her understanding that the Tres Hermanos
Conservation Authority consisted of two appointed Council Members and one
alternate. She wanted to know who woul d replace M/Zirbes as alternate.
AUGUST 3, 2004 PAGE 6 CITY COUNCIL
M/Zirbes asked C/O'Connor to replace him as alternate. C/O'Connor
accepted.
Motion carried bythe following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARINGS:
7.1 (a) ADOPT RESOLUTION NO. 2004-46: FINDING THE CITY IN
CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM
(CMP) AND ADOPTING THE CCMP LOCAL DEVELOPMENT REPORT IN
ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION
65089.
DCM/DeStefano reported that the Reso lution indicated the City's continued
compliance with the Los Angeles County Congestion Management Program.
Staff asked the Council to adopt a Reso lution incorporating a public report
that would be submitted to the Los Angeles County Metropolitan Transit
Authority indicating compliance. The report covers the period June 1, 2003
through May 31, 2004, a time period reflecting construction of only 13 new
homes in D.B. and no new commercial square footage. Staff continues to
implement transportation demand management techniq ues within the City's
larger projects. The City continues to approve and construct capital
improvement projects, physical condition of the City's streets, add traffic
signals and related traffic control devices to improve traffic and continue to
analyze the impacts of land use decisions on the overall transportation
system. In addition, the City continues to participate in the overall countywide
transportation management plan.
M/Zirbes opened the Public Hearing.
With no one present who wished to speak on this item, M/Zirbes closed the
Public Hearing.
C/Huff moved, C/Chang seconded to adopt Resolution No. 2004-46. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AUGUST 3, 2004 PAGE 7 CITY COUNCIL
COUNCIL CONSIDERATION:
8.1 (a) ADOPT RESOLUTION NO. 2004-47: ADOPTING THE SPPEDZONE
SURVEY — Continued from July 20, 2004.
(b) APPROVE FIRST READING OF ORDINANCE NO. 06(2004):
AMENDING SECTION 10.12.310 OF THE DIAMOND BAR CITY CODE
REGARDING PRIMA FACIE SPEED LIMITS UPON CERTAIN CITY
STREETS.
Jerry Hamilton was reluctant to have any city increase its speed limit to 50
mph anywhere inside the city Iimits.Theremay besome loss oftraffic tickets
but it would not make up for any loss of life.
Jack Tanaka was opposed to increasing the speed limit to 50 mph from
Summitridge to Longview because he felt it was a dangerous area. In
addition, the school bus stop presented a safety hazard and drivers from
Summitridge and Longview have a difficult time trying to get out onto Grand
Ave. and he felt the increased speed limit would increase the danger.
Further, he felt the increase would set a precedent leading to increased
speed for the entirety of Grand Ave.
C/Chang stated that during the Study Session staff and the City's consultant
provided a thorough presentation and Council engaged in lengthy discussion.
The survey recommended decreasing speed with the exception of one area
on Grand Ave. past Summitridge. Hefelt that the City should comply with the
consultant's recommendation to comply with the 85th percentile for prima
facie speed.
C/Chang moved, M/Zirbes seconded for Grand Avenue to remain at45 mph
and approve the remainder of the changes as recommended by the
consultant for First Reading ofOrdinanc eNo. 06(2004). Motion carried bythe
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O'Connor said she serves on the local Los Angeles County's Governmental
Services Commission and one of their projects is the countywide relationship
between Los Angeles County cities and Caltrans. The Commission wrote to all 88
cities in LA County asking them to respond with comments, questions and concerns
about working with Caltrans. Fifteen cities including D.B. responded. The letters
refer to graffiti problems, sound walls, synchronization of lights and meters on
freeway lamps and landscaping on Caltrans property. Earlier this evening a couple
AUGUST 3, 2004 PAGE 8 CITY COUNCIL
ofresidents spoke about Council Member Huffrunning for State Assembly. Council
and staff have received questions from concerned citizens about what would happen
to C/Huff's position were he to be elected to the State Assembly and she felt a
presentation by CM/Lowry regarding the Council's options and procedure that would
have to be followed were C/Huff to resign would be in order.
C/Huff said heasked the Mayor to reallocate certain committee positions in order to
promote a smooth transition. He continues to serve on a number of other
committees. He was privileged to attend the homecoming of the S.S. Ronald
Reagan, the aircraft carrier named after former President Reagan, a great event and
fitting tribute to a president who made a nation feel proud once again.
C/Chang stated that according to a report from the County Assessor's office the
property taxes increased about 7.2 percent in 2003, a testament to a well-
maintained and well-run City government. If residents felt there were areas of the
City that needed increased maintenance they should call the Neighborhood
Improvement Committee.
MPT/Herrera felt all in City government and Governor Schwarzenegger were
pleased and relieved that the State budget was finally resolved. This November
several important items are onthe ballot—particularly Proposition 1Athat provides
security, reassurance and protection for cities' money and she stressed how
important it was for everyone to vote.
M/Zirbes thanked all who contacted him during the past couple of weeks and for
expressing their concerns and ideas that keep the City moving forward. Referring to
Mr. Chang's comments he said that a recent real estate report indicated that D.B.
properties had increased in value by as much as 41 percent from year to year. He
felt D.B. was a very well run City with excellent staff, consultants and contractors.
D.B. has cleaner streets and neighborhoods and its shopping centers look better.
The City is moving forward on Economic Development and D.B. enjoys blue ribbon
schools as well as the lowest crime rate in the East San Gabriel Valley. D.B. is a
family community where people aspire to live and City government works hard to
protect the quality of life that is synonymous with D.B. He and C/Chang served on
the Library Task Force that recently completed its work and he said that the 10 -page
report would be considered by the City Council at its August 17 meeting. He was
very proud of the participation and the excellent ideas generat ed by the group.
Regarding staffs report on the potential City Council vacancy, he asked that the
report include information regarding the application period and whether it could be
done in advance of C/Huffs potential resignation. He encouraged residents to
partake ofthe lasttwo concerts in the "Concerts in the Park" series. Hereported that
he would not attend tomorrow night's concert because he and his wife were
celebrating their 20 th wedding anniversary. He did, however look forward to the
Beatles' tribute a week later.
AUGUST 3, 2004 PAGE 9 CITY COUNCIL
10. ADJOURNMENT: There being no further business to conduct, M/Zirbes adjourned
the meeting at 7:55 p.m.
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this day of , 2004.
BOB ZIRBES, MAYOR
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 13, 2004
Cd_111M%ZelN11:1Z;
Chairman Nolan called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management District/Governm ent Center Auditorium, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Tye led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Jack Tanaka and
Commissioners Joe McManus and Steve Tye.
Commissioner Ruth Low was excused.
Also present: James DeStefano, Deputy City Manager, Ann Lungu, Associate
Planner, Linda Smith, Development Services Assistant and Stella Marquez,
Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As Presented.
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of June 22, 2004.
C/Tye moved, VC/Tanaka seconded, to approve the minutes of the Regular
Meeting of June 22, 2004, aspresented. Motion carried bythe following Roll
Ca I I vote:
AYES: COMMISSIONERS: McManus, Tye, VC/Tanaka,
Cha it/Nola n
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Low
5. OLD BUSINESS: None
JULY 13, 2004 PAGE 2 PLANNING COMMISSION
6. NEW BUSINESS: None
7. PUBLIC HEARING(S): None
7.1 Development Review No. 2004-06 (pursuant to Chapter 22.48 ofthe City of
Diamond Bar Development Code) the applicant requests approval of plans to
construct a three-story single family dwelling containing a combined floor
area of approximately 13,441 square feet including porches, balconies,
covered patios, veranda and a four -car garage. The propos ed project would
be developed on an existing vacant 1.21 gross acre R-1 40,000 zoned lot
that has a consistent underlying General Plan Land Use designation of Rural
Residential. The development also includes a pool, tennis court and gazebo.
1W:1031x4&IF:19757 :m
PROPERTY OWNER:
APPLICANT:
24074 Falcons View Drive
(Tract 30577, Lot 26 APN 8713-041-015)
Diamond Bar, CA 91765
Iqbai and Fatima Vakil
22230 Steeplechase Lane
Diamond Bar, CA 91765
Syed Raza
12600 Central Avenue
Chino, CA 91710
DSA/Smith presented staffs report. Staff recommends Planning Commission
approval of Development Review 2004-06, Findings of Fact, and conditions
of approval as listed within the resolution.
Syed Raza, applicant and architect, said heread staffs report and concurred
with the conditions of approval.
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this item, Chair/Nolan closed
the public hearing.
C/McManus moved, C/Tye seconded, to approve Development Review2004-
06, Findings of Fact, and conditions of approval as listed within the
resolution. Motion carried bythe following Roll Call vote:
AYES: COMMISSIONERS: McManus, Tye, VC/Tanaka,
Cha it/Nola n
JULY 13, 2004 PAGE 3 PLANNING COMMISSION
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Low
7.2 Development Review 2004-11 and Tree Permit 2004-04 (pursuant to
Chapters 22.48 and 22.38 ofthe City of Diamond Bar Development Code)
theapplicant requests approval ofplans to construct atwo-story singlefamily
dwelling with a partial subterranean basement containing a combined floor
area of approximately 13,737 square feet including porches, balconies,
covered patios, veranda, swimming pool enclosure and a five -car garage.
The proposed project would be developed on an existing vacant 1.17 gross
acres R-1 20,000 zoned lot that has a consistent underlying General Plan
Land Use designation of Rural Residential. The development also includes a
tennis court and detached gazebo. Additionally, the applicant requests
approval of Tree Permit to remove and replace a protected tree species.
PROJECT ADDRESS: 2834 Wagon Train Lane
(Tract 30578, Lot 73 APN 8713-025-027)
Diamond Bar, CA 91765
PROPERTY OWNER: Li Zhao
1066 Iron Shoe Court
Walnut, CA 91789
APPLICANT: S&W Development
20272 Carrey Road
Walnut, CA 91789
AssocP/Lungu presented staffs report. Staff recommends Planning
Commission approval of Development Review 2004-11 and Tree Permit
2004-04, Findings of Fact, and conditions of approval as listed within the
resolution.
Rodel Urmatan, Project Designer for S&WDevelopment, said heread staffs
report and concurred with the conditions of approval.
Chair/Nolan opened the public hearing.
With no one who wished to speak on this item, Chair/Nolan closed the public
hearing.
C/Tye moved, VC/Tanaka seconded, to approve Development
Review 2004-11 and Tree Permit 2004-04, Findings of Fact, and conditions
ofapproval as listed within the resolution. Motion carried bythe following Roll
JULY 13, 2004 PAGE 4 PLANNING COMMISSION
Ca I I vote:
AYES: COMMISSIONERS: McManus, Tye, VC/Tanaka,
Cha it/Nola n
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Low
7.3 Conditional Use Permit No. 2003-05 (pursuant to Code Section 22.58) was
a request to utilize an existi ng Cal Trans Park and Ride for weekend used car
sales with requested hours of operation to commence on Friday at6:00 p.m.
and end on Sunday at 6:00 p.m.
PROJECT ADDRESS: 100 N. Diamond Bar Boulevard
Diamond Bar, CA 91765
PROPERTY OWNER: Cal Trans
120 S. Spring Street
Los Angeles, CA 90012
APPLICANT: Nabil Sakla
2640 Upper Bay Drive
Oxnard, CA 93036
AssocP/Lungu presented staffs report. Staff recommended Planning
Commission denial of Conditional Use Permit No. 2003-05.
C/McManus wanted to know why this proposal was before the Planning
Commission as a "completed application" in light of the applicant's failure to
comply with the mandates of the City's General Plan land uses and zoning?
DCM/DeStefano explained that State law requires cities to determine the
adequacy of an application within a particular timeframe and whether the
application was deemed complete for purposes of processing. In this case,
the applicant supplied the City with proper public hearing information and
enabled the project to move forward to the next level of processing versus
approval ofthe request. The applicant was advised on numerous occasions
that the project was not appropriate fo rconsideration unless the Conditional
Use Permit application included General Plan, Zone Change, Variance and
Development Review applications. The applicant chose not to process the
additional applications.
Nabil Sakla, applicant, said the property was owned by Cal Trans and was
generally used Monday through Friday as a Park and Ride. His proposal was
JULY 13, 2004 PAGE 5 PLANNING COMMISSION
not for a commercial dealership, only for use byprivate parties who wished to
sell their vehicles. No dealers would bein volved orallowed. Hefelt the public
had aright to display their vehicles forsale. The State ownsthe land and the
State said the public could use the land for this purpose. Hestated his belief
that it would keep "for sale" vehicles off of City streets and provide an
effective means bywhich buyers and sellers could meet and do business and
most important, more than 50 percent of buyers were single females who
would not be comfortable having strangers knock on their doors to look at
their car. The State owns the land and the state is exempt from zoning their
land. The State initiated this project and they have the same type ofactivity in
many locations in southern California. He stated that he would provide daily
security for the property.
Chair/Nolan asked Mr. Sakla if the projected $15 million in sales was based
on his experience in Thousand Oaks. Mr. Sakla said he had never been
involved in this type of operation and that this was a new venture for him.
Mr. Sakla explained to C/McManus that individuals who want to display their
vehicles would pay him a nominal fee for security. Additionally, his agreement
with Cal Trans called for him to provide security for the Park and Ride facility
during the week.
VC/Tanaka asked why Mr. Sakla would be providing security for the entire
week? Mr. Sakla responded that he hoped there would be sufficient fees to
provide security for the week so that both the community and Cal Trans
would benefit. VC/Tanaka asked how the participants would be protected in
case ofdamage ortheft? Mr. Sakla responded that aspart ofthe agreement
with Cal Trans heagreed to provide liabilityinsurance coverage. VC/Tanaka
asked what the typical seller's fee woul d be. Mr. Sakla said it would depend
on the number of vehicles. The per -use fee could run $20, 25 or 30 and the
fee could be reduced if the numbers of vehicles increased.
Mr. Sakla responded to C/Tye that the "per -use" fee would be for the
weekend. C/Tye asked Mr. Sakla ifhe could afford to pay for security during
the week if 100 vehicles were placed on the lot. Mr. Sakla said at$20-25 per
weekend that would generate an income to him ofabout $10,000 per month
and he believed that was certainly enough to pay for security during the
week. C/Tye asked how Mr. Sakla believed this was not a commercial
enterprise when he was receiving income? Mr. Sakla said the public was
using the property for its own private use. C/Tye said he could park his car
with a "for -sale" sign at various locations and not pay anybody. He asked
Mr. Sakla to help him understand why Mr. Sakla believed it was not a
commercial enterprise? Mr. Sakla said that if the car were parked at Kmart
JULY 13, 2004 PAGE 6 PLANNING COMMISSION
for instance, there would not beanyone watching the car. Mr. Sakla said it
was analogous to The Farmers Market. If you wanted to sell your goods you
would displaythem atThe Farmers Marketorswap meet. C/Tyeagreed that
itwas analogous to a swap meet and feltthe Park and Ride location was not
appropriate to a swap meet type of operation. He was interested in what
Mr. Sakla feltthe public benefit would be"to single women?" Mr. Sakla said
the seller and buyer would be meeting at his third -party secured location.
C/Tye asked Mr. Sakla why he ignored the City's process, why hefelt itwas
not necessary to follow the City's procedures and why Mr. Sakla refused to
submit the necessary recommended applications? Mr. Sakla said that Code
Section 22.50.030 specifically referred to "temporary use." Mr. Sakla said he
had been explaining for the past year and one-half to the Planning
Department that this use was not temporary even though it was just for
weekends because itwould be conti nuous and systematic. He said he had
several correspondences with Mr. Jenkins and that in his letter ofAugust 27
Mr. Jenkins agreed that Code Section 22.50.030 would not apply because it
dealt with "temporary use." This proposal was not "temporary use."
C/Tye said that this project would require a General Plan Amendment, a
Zone Change, a Variance, a Development Review and a Conditional Use
Permit. Staffs report indicated that Mr. Sakla felt the process was "not
necessary." C/Tye pointed out that hews snot speaking to the specific code,
he was asking Mr. Sakla to comment on the process the City follows to
determine if the use in Diamond Bar is proper for the location and the
community, etc. Heasked Mr. Sakla why hedecided that the process was
not necessary. Mr. Sakla said his word s were misinterpreted. C/Tye asked
Mr. Sakla ifhe had filed the required applications and Mr. Sakla said "no." Mr.
Sakla stated that all he said was that Code Section 22.50.030 did not apply
and a variance also did not apply because he planned to have a structure
office, apermanent building sothere would beno reason foravariance. And
why would this project be any different than a Farmers Market or Swap
Meet? C/Tye responded that the Diamond Bar Farmers Market at Grand
Avenue and Golden Springs Drive had no permanent facility. It was held at
the location on Saturdays from 8:00 a.m. to 1:00 p.m. In this case, if the
applicant planned to install a permanent facility,would itnot make sense that
the applicant would need to follow the process to approve the permanent
facility for proper usage? In fact, this property was not zoned so whether or
not the applicant believed it should be zoned, staff believed it needed to be
zoned to even consider this proposal. To get to the point that State property
was exempt from local zoning applied only "when engaging in governmental
activities and this project was not a governmental activity.
VC/Tanaka asked if there were any benefits for the City of Diamond Bar.
JULY 13, 2004 PAGE 7 PLANNING COMMISSION
Mr. Sakla responded that absolutely when the state benefits so too the City
benefits. This project would create a much more enhanced sales opportunity
for people to sell their private vehicles and would create and generate an
enhanced sales and use tax that would go to the state as well as to the City.
If anything benefited the State, he said, it directly or indirectly benefited any
city in the entire state of California.
Chair/Nolan opened the public hearing.
Harold Eschner, Agent for Cal Trans District 7, Los Angeles said that in
District 7 there was only one Park and Ride facility used for private party
automobile display and that facility was located in Thousand Oaks. The
facility was placed into operation in 1993 and continues to this day. He
stated that there were initial objections from the City of Thousand Oaks.
However, the facility had grown to be very successful. Mr. Eschner said this
was a security concept, a method to enhance the Park and Ride facility and
that there was no question that Mr. Sakla was proposing a commercial
activity. Cal Trans directed Mr. Sakla to apply for a Conditional Use Permit.
He said that Cal Trans respects the local mandates even though the
properties are state-owned. For severa I years individuals were provided an
RV space with utilities and one additional parking space in exchange for
monitoring vehicles in the Park and Ride lot. As a result, use of the lot
increased to nearly 100 percent. Hefelt there were a number ofbenefits for
residents who wished to sell their automobiles. Each vehicle would be
labeled with a certain amount of informa tion for the potential buyer to digest
before contacting a potential seller.
Chair/Nolan asked ifthe Thousand Oaks property was zoned for this type of
use. Mr. Eschner responded that Stateproperty was open zoned. Cal Trans
understood this is a gray area because the project would generate income.
Cal Trans asked Mr. Sakla to go to the City to apply for a Conditional Use
Permit because Cal Trans felt itwas unreasonable to ask Mr. Sakla to put up
$15-18,000 for a lengthy process without any guarantees. However, Cal
Trans wanted input from the City and that was the reason Cal Trans asked
Mr. Sakla to go for the Conditional Use Permit.
C/McManus asked how the State would know that the tax benefit would come
back to the City? Mr. Eschner was not sure about the sales tax revenue. He
felt there was some kind of participat ion that would come back to the City
indirectly. He also felt the assessor's office would levy a possessive interest
tax on long-term leases which in this ca se if successful would probably be
five-year lease.
JULY 13, 2004 PAGE 8 PLANNING COMMISSION
DCM/DeStefano pointed out that quite often, private sales of vehicles are
underreported for purposes of sales tax and license plate tags. This type of
activity provides minimal revenue back to the City of Diamond Bar. Sales
that are recorded are brought into a pool of sales generated atthe County
level with revenues disbursed bythe Count yback to the cities and there was
no significant impact to the City bythe use ornon-use ofthis property from a
sales tax perspective.
VC/Tanaka asked Mr. Echner to explain why since this program had been so
successful it was not in place in other areas? Mr. Echner responded that
there was widespread use outside of Cal Trans properties. This was only the
second such use for a Cal Trans property. Most auto display businesses
reside on private property. VC/Tanaka said he was speaking specifically
about Cal Trans properties. Mr. Echner said Cal Trans had another facility in
Stockton but he was not aware of the details of the operation and that he
might be marketing a property for this type of use in Northridge later this
yea r.
C/Tye asked Mr. Echner if he was an em ployee of Cal Trans and Mr. Echner
responded that he was.
Mr. Echner indicated there would be no significant economic impact for the
City and that itwould instead be security issue.
Donald Sizemore, 23751 E. Goldrush Drive, was opposed to the project.
Kmart does not allow the sale of used cars. In fact, they tow for -sale vehicles.
There are used car sales places all over the county and those are licensed as
car dealers. He did not want the Park and Ride to become littered. He said
he was the Area Maintenance Manager for Cal Trans and that it was not
right-of-way property, it was operating right-of-way property i.e., part of the
SR60 freeway that was maintained by his maintenance division of Cal Trans.
In addition to the lot being full during the week at least 40 cars were parked
at the Park and Ride each weekend. The lot is not closed on weekends. In
fact, the lotwas enlarged a couple of years ago to accommodate increased
parking needs. This Park and Ride had always had two hosts living on the
premises. One recently moved out and Cal Trans did not attempt to find
another host because this permit was underway. The hosts are under
contract to be present on the facility 24/7. He had a lot of concerns with used
cars on the lot. He cited storm water runoff issues as an example. If the City
issued a permit for this type of use Cal Trans would expect the City to
monitor and clean up the area. His family owns used car lots and they pay
$3,000 per month for each facility. In additi on, the State constitution provides
that "you shall not use State property for personal gain."
JULY 13, 2004 PAGE 9 PLANNING COMMISSION
Chair/Nolan closed the public hearing.
C/Tye reiterated a number of facts that would preclude approval of this
p roj ect.
Chair/Nolan moved, VC/Tanaka seconded, to deny Conditional Use Permit
No. 2003-05. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: McManus, Tye, VC/Tanaka,
Cha it/Nola n
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Low
7.4 Development Review No. 2004-20 (pursuant to Code Section 22.48.020.A)
was a request to construct a two story single-family residence of
approximately 9,333 gross square feet including balconies, porch, attached
four -car garage and retaining wall with a maximum exposed height that
ranged between forty-two inches and sixfeet.
PROJECT ADDRESS: 3119 Windmill Drive
(Lot 7 of Tract No. 50314)
Diamond Bar, CA 91765
PROPERTY OWNER/ Windmill Estates, LLC
APPLICANT: 3480 Torrance Boulevard #300
Torrance, CA 90503
AssocP/Lungu presented staffs report. Staff recommended Planning
Commission approval of Development Review No. 2004-20, Findings of Fact,
and conditions of approval as listed within the resolution.
Kurt Nelson, applicant, asked for clarification of Condition (d), (e) and (f) on
page 6 of the resolution. All pads were graded with minor finish -grade
matters to be addressed to meet plan check. He respectfully requested that
he be allowed to submit for plan check and meet those conditions at that
time. DCM/DeStefano indicated that the conditions could include wording "if
required by the Public Works Director" and Mr. Nelson concurred. To Mr.
Nelson's concern about the statement regarding prior to the issuance of the
Certificate of Occupancy the Mitigation Monitoring Program under
Landscaping, Irrigation and Trees, DCM/D eStefano explained that staffs
comments pertained to this particular lot. Mr. Nelson was satisfied with
DCM/DeStefano's explanation.
JULY 13, 2004
PAGE 10 PLANNING COMMISSION
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this item, Chair/Nolan closed
the public hearing.
C/McManus moved, C/Tye seconded to approve Development Review
No. 2004-20, Findings of Fact, and conditions of approval as listed in the
resolution subject to the addition of"if required bythe Public Works Director"
to Conditions (d), (e) and (f) on page 6. Motion carried by the following Roll
Ca I I vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
McManus, Tye, VC/Tanaka,
Cha it/Nola n
None
Low
11Wt1NkiIIICrZKe]LTA ILYd&*419111 Kole] kvihyd4211&-y11Z1Y61NLTA 1t,%0[0]Jt1M10:4LTA;-3
C/McManus congratulated staffon their very fine Lewis Development presentation,
one ofthe best presentations he has ever witnessed.
[-3IF0a;9910]kydkyd:1111&N I Z 1161 N ky, F-110 0ICki—11Mk0:4LTA &I
DCM/DeStefano reported that at its June 29 Adjoume d Regular Meeting City
Council approved the Lewis Diamond Village project forwarded by the Planning
Commission. On July 6 Council approved second reading of the ordinances.
Accordingly, the bulk of the issues for the project would become effective about
August 5. Staff was working on the implementation ofthe agreements and planning
a study session for July 27 to provide the Planning Commission with additional
details about the residential component of the project. Staff expects to receive
details on that day orthe day prior to the meeting. As of today staff expected to have
the package before the Planning Commission foritsdecision on or about September
14. Lewis was working on a number of details regarding the commercial aspect of
the project and among Home Depot, Lowe's and others, Home Depot had indicated
the greatest interest by spending the greatest amount of time and money toward
locating within the project. DCM/DeStefano told the Commission about staffs July6
presentation to Trader Joe's. From that meeting additional information was prepared
to attempt to provide Trader Joe's with a differentiatio n between the D.B. and Chino
Hills rumored site. DCM/DeStefano elaborated on the many reasons D.B. clearly
beat the Chino Hills location in categories considered by Trader Joe's when looking
at new locations. In response to C/Tye DCM/DeStefano stated that while Trader
Joe's did not take delivery ofthe 11,000 postcards, they indicated they were aware
JULY 13, 2004 PAGE 11 PLANNING COMMISSION
of the postcards and said it was the most impressive campaign they had seen.
DCM/DeStefano said hewas urging Lewis to present the commercial portion ofthe
project to the Planning Commission sometime in September.
DCM/DeStefano reported that the Banning Way office project would bepresented to
the City Council for consideration on Tuesday, July 20.
C/Tye asked if the July 29 study session could be rescheduled since hewould be
out of town.
DCM/DeStefano asked Commissioners if they would be available for a study
session on August 10 and there was concurrence.
10. SCHEDULE OF FUTURE EVENTS:
As listed in the agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Nolan adjourned the meeting at8:44 p.m.
Respectfully Submitted,
James DeStefano
Deputy City Manager
Attest:
Dan Nolan, Chairman
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem Herrera and Council Member Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, August 5, 2004
DATE: August 5, 2004
Attached is the Voucher Register dated August 5, 2004. As requested, the Finance
Department is submitting the voucher register for the Finance Committee's review and
approval. The Voucher Register will subsequently be entered on the consent calendar for the
City Council meeting on August 17, 2004.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated August 5, 2004 have been reviewed, approved, and
recommended for payment. Payments are hereby allowed from the following funds in these
amounts:
FUND DESCRIPTION PREPAID VOUCHERS TOTAL
001
GENERAL FUND
0.00
120,435.69
120,435.69
112
PROP A - TRANSIT FUND
0.00
2,100.72
2,100.72
118
AIR QLTY IMPR FE (AB2766)
0.00
507.53
507.53
125
COM DEV BLK GRANT FUND
0.00
23,644.29
23,644.29
126
CITIZENS OPT - PUBLIC SFTY
0.00
1,623.00
1,623.00
138
LLAD #38 FUND
0.00
293.17
293.17
139
LLAD #39 FUND
0.00
230.67
230.67
141
LLAD #41 FUND
0.00
166.82
166.82
250
CAPITAL IMPROV/PROJ FUND
0.00
3,479.32
3,479.32
REPORT FOR ALL FUNDS
0.00
152,481.21
152,481.21
APPROVED BY:
Lirfda G. MagnUs-& Carol Herrera
Finance Director Mayor Pro Tem
Linda C. Lowry Robert S. Huff
City Manager Council Member
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated 08052004 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION
PREPAID
VOUCHERS
TOTAL
001
GENERAL FUND
.00
120,435.69
120,435.69
112
PROP A - TRANSIT FUND
.00
2,100.72
2,100.72
118
AIR QLTY IMPR FD (AB2766)
.00
507.53
507.53
125
COM DEV BLK GRANT FUND
.00
23,644.29
23,644.29
126
CITIZENS OPT -PUBLIC SFTY
.00
1,623.00
1,623.00
138
LLAD #38 FUND
.00
293.17
293.17
139
LLAD #39 FUND
.00
230.67
230.67
141
LLAD 441 FUND
.00
166.82
166-82
250
CAPITAL IMPROV/PROJ FUND
.00
3,479.32
3,479.32
REPORT FOR ALL FUNDS
.00
152,481.21
152,481.21
APPROVED BY:
Linda G. Magnuson Carol Herrera
Finance Director Mayor
Linda C. Lowry Robert S. Huff
City Manager Mayor Pro Tem
CITY OP DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 1
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
AAUW-DIAMOND BAR-WALNUT
0015350-42353--
PROCEEDS-B/DAY CELEB
375.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
375.00
TOTAL DUE VENDOR
375.00
ADELPHIA
0014010-42125-CC205-42125
MODEM SVCS-COUNCIL
46.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
46.95
TOTAL DUE VENDOR
46.95
AMERICAN CLASSIC SANITATION
0015340-42130--
15556 1-25041 EQ RENTAL-LORBEER SCH
138.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
138.88
TOTAL DUE VENDOR
138.86
AMERICAN PLANNING ASSOCIATION
0015210-42315--
083769 MEMBERSHIP DUES-PLNG COMM
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
AMERICOMP GROUP INC
0014070-45000--
15653 3529 PRINTER MAINT-SEPT 04
1,249.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,249.50
-
TOTAL DUE VENDOR
1,249.50
AIDA BATHAN
001-36610--
12012 RECREATION REFUND
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
JOHN R BINGHAM
0014440-44000--
8/2/04 PROF.SVCS-NHM PLAN
1,417.50
TOTAL PREPAID$
.00
TOTAL VOUCHERS
1,417.50
TOTAL DUE VENDOR
1,417.50
BRENT BINNALL ENTERPRISES
0015350-41200--
407-010 SUPPLIES-RECREATION
177.86
0015350-41200--
406-025 SUPPLIES-RECREATION
134.62
0015350-41200--
406-017 SUPPLIES-RECREATION
39.22
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
351.70
TOTAL DUE VENDOR
351.70
DARLENE BURKE
001-23002--
12011 PK REFUND-PANTERA 10090
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 2
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
CAPIC
0014095-42315--
MEMBERSHIP DUES -ROA
175.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
175.00
--
TOTAL DUE VENDOR
175.00
CENTER ICE SKATING ARENA
0015350-45300--
15706
CONTRACT CLASS -SUMMER
237.00
TOTAL, PREPAIDS
.00
TOTAL VOUCHERS
237.00
TOTAL DUE VENDOR
237.00
TONY CHO
001-34780--
11993 RECREATION REFUND
165.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
165.00
TOTAL DUE VENDOR
165.00
CITY OF SIGNAL HILL
0015510-44240--
15730A
005279 MEMBERSHIP -CPR JUN -DSC
1,250.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,250.00
TOTAL DUE VENDOR
1,250.00
.TAMES B CLARKE
0014030-44000--
15599
8/2/04 LEGISLATIVE SVCS -WK 7/31
1,050.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
1,050.00
TOTAL DUE VENDOR
1,050.00
COMMUNITY DEVELOPMENT COMMISSION
125-36700-60050304-36700
HIP 002 LOAN REPAYMENT-HERNANDEZ
14,772.09
125-36700-60050304-36700
HIP 005 IRAN REPAYMENT-TEJEDA
4,500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19,272.09
TOTAL DUE VENDOR
19,272.09
CONRAD & ASSOCIATES
0014050-44010--
15453
17759 PROF.SVCS-AUDITING
5,200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,200.00
TOTAL DUE VENDOR
5,200.00
CPRS DISTRICT XIII
0015350-42325--
75 CPRS MTG-STAFF
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
D & J MUNICIPAL SERVICES, INC
0015220-45201--
15534
DB -BLDG 14 BLDG & SFTY SVC -7/19-7/30
17,343.41
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
17,343.41
TOTAL DUE VENDOR
17,343.41
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 3
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 8
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DELL MARKETING LP
0014070-46230--
15598
A52391110 COMP WORKSTATION-P/I
3,516.79
TOTAL PREPAIDS
00
TOTAL VOUCHERS
3,516.79
TOTAL DUE VENDOR
3,516.79
DELTA CARE PMI
001-21104--
PP 14-16 AUG 04 -DENTAL PREMIUMS
410.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
410.86
TOTAL DUE VENDOR
410.86
DELTA DENTAL
001-21104--
PP 14-16 AUG 04 -DENTAL PREMIUMS
1,623.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,623.93
TOTAL DUE VENDOR
1,623.93
CAROL DENNIS
0014030-44000--
A15695
NCCA070704 PROF.SVCS-CC MTG
250.00
0015510-44000--
AIS695
T&T070804 PROF.SVCS-T & T MTG
100.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
DEPARTMENT OF JUSTICE
0014060-42345--
480937 FINGERPRINT PROCESSING
288.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
288.00
TOTAL DUE VENDOR
288.00
KEN DESFORGES
0014070-41200--
REIMB-COMP SUPPLIES
254.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
254.30
TOTAL DUE VENDOR
254.30
DIAMOND BAR HILLS CLUB
0015350-42140--
13315
1022 FACILITY RENTAL -APR -JUN
303.75
TOTAL PREPAIDS
00
TOTAL VOUCHERS
303.75
TOTAL DUE VENDOR
303.75
DIAMOND BAR IMPROVEMENT ASSOCIATION
0014095-42115--
70052127 AD -JULY 4 BLAST
450.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
450.00
TOTAL DUE VENDOR
450.00
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 4
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO q INVOICE DESCRIPTION
AMOUNT DATE CHECK
DIAMOND BAR PETTY CASH
0015350-41200--
REC-SUPPLIES
6.20
0015350-42410--
REC-YOUTH ADMISSIONS
21.00
0014090-42325--
GG-MEETING
38.14
-_0014070-42325--
IS-MEETING
13.65
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
80.99
TOTAL DUE VENDOR
80.99
DIAMOND BAR PETTY CASH
0015340-41200--
PARKS-SUPPLIES
23.80
0014010-42330-CC404-42330
CC-CONF
18.00
0015551-42325--
SNGR-MEETINGS
17.73
0014010-42330-CC304-42330
CC-CONF
9.00
0015210-42330--
COM DEV-CONF
16.00
0015350-41200--
REC-SUPPLIRS
159.56
0015340-42210--
PARKS-MAINZ,
12.97
0015350-42325--
RSC-MTGS
30.00
0014090-41400--
GG-PRMNL SUPPLIES
66.35
0014030-42330--
CITY MGR-CONF
36.00
0015310-42200--
CS-E¢ MAINT
33.38
0014090-42120--
GG-POSTAGE
20.91
0015350-42335--
REC-MILEAGE/PARKING
18.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
371.70
TOTAL DUE VENDOR
371.70
DIAMOND BAR ROTARY
-
0015350-45305--
FOOD REIMB-JULY 4 BLAST
IOO.00
0015350-45305--
FOOD REIMS-CONCERTS
52.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
152.50
TOTAL DUE VENDOR
152.50
DIVERSIFIED PARATRANSIT INC
1125360-45310--
7/4/04 SHUTTLE SVCS-JULY 4 BLAST
1,492.47
.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,492.47
TOTAL DUE VENDOR
1,492.47
DOG DEALERS, INC
0015350-45300--
15707 CONTRACT CLASS-SUMMER
81.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
81.00
TOTAL DUE VENDOR
81.00
DAVID DOYLE
0014030-42330--
REIMB-MTG
85.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
85.00
TOTAL DUE VENDOR
85.00
CITY OF DIAMOND 8AR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 5
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO k
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DUKE SERVICE CO
2505310-46250-13894-46250
A15576
4148 COFFEE EQUIP -DEC
969.32
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
969.32
TOTAL DUE VENDOR
969.32
EARNEST REASON GENERAL
0015340-42210--
IS669A
628041029 MAINT-DEC APR -JUN 04
1,091.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,091.25
TOTAL DUE VENDOR
1,091.25
EZ PARTY RENTS
0015350-42130--
15523
6513 EQ RENTAL -CONCERT 7/21
189.80
TOTAL PREPAIDS
.00
'DOTAL VOUCHERS
189.80
TOTAL DUE VENDOR
189.80
STAN GONTA
0015350-45300--
15710
CONTRACT CLASS -SUMMER
960.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
960.00
TOTAL DUE VENDOR
960.00
JENNIFER GONZALES
0015350-45300--
PO 15711 CONTRACT CLASS -SUMMER
204.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
204.00
TOTAL DUE VENDOR
204.00
GRAND MOBIL
0014090-42200--
25565 EQ MAINT-POOL VEH
48.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
48.50
TOTAL DUE VENDOR
48.50
GRAYBAR
1185098-46230--
COMP EQ -INFO SYS
430.20
1185098-46230--
COMP EQ -INFO SYS
24.26
1185098-46230--
COMP EQ -HARDWARE
45.05
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
507.53
TOTAL DUE VENDOR
507.53
JESSICA HALL
0015350-45300--
15713
CONTRACT CLASS -SUMMER
784.20
0015350-45300--
15713
CONTRACT CLASS -SUMMER
1,722.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,506.20
TOTAL DUE VENDOR
2,506.20
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 6
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD q
INVOICE DESCRIPTION
AMOUNT DATE CHECK
CAROL HERRERA
0014010-42330--
REIMB-LEAG MTG
56.14
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
56.14
TOTAL DUE VENDOR
56.14
HEWLETT PACKARD COMPANY
0014070-46230--
36284578 COMP EQ -SERVERS
8,236.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,236.15
TOTAL DUE VENDOR
8,236.15
JAMES T HULL
0015350-45300--
15714
CONTRACT CLASS -SUMMER
1,350.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,350.90
TOTAL DUE VENDOR
1,350.90
INLAND EMPIRE STAGES
1125360-45310--
15683
12904 EXCRSN-TRANSPORTATION
608.25
0015350-45310--
15683
12904 EXCRSN-LAWRENCE WELK RSRT
2,385.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,993.25
TOTAL DUE VENDOR
2,993.25
INLAND VALLEY DAILY BULLETIN
001-23010--
15633
110449 LEGAL AD -FPL 2004-86
182.85
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
182.85
TOTAL DUE VENDOR
182.85
JOE A GONSALVES & SON INC
0014030-44000--
15588
7/19/04 LEGISLATIVE SVCS -AUG 04
3,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,000.00
TOTAL DUE VENDOR
3,000.00
KENSINGTON DIAMOND BAR LLC
1264411-42140--
15578
7/21/04 RENTAL -SHERIFF SVCS CTR
1,225.00
1264411-42210--
15578
7/21/04 CAM -AUG 04
398.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,623.00
TOTAL DUE VENDOR
1,623.00
KOACH'S WINDOW AND DOORS
1255215-44000-60050303-44000
40210/P15S85 HIP PROG-2911 RISING STAR
4,372.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,372.20
TOTAL DUE VENDOR
4,372.20
LARRY AGUILAR
0014095-41400--
15729
7216 PROMO ITEMS -DB DECALS
570.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
570.00
TOTAL DUE VENDOR
570.00
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 7
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
ROBIN LEE
001-34780--
12051 RECREATION REFUND
155.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
155.00
TOTAL DUE VENDOR
155.00
CONSTANCE J LILLIE
0015350-45300--
15716
CONTRACT CLASS -SUMMER
657.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
657.60
TOTAL DUE VENDOR
657.60
RUTH M LOW
0015210-44100--
PLNG COMM -4/7,6/8,6/22
195.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
195.00
TOTAL DUE VENDOR
195.00
LOWE'S
0015333-42210--
15654
SUPPLIES -DBC
77.87
0015333-42220--
15654
SUPPLIES -DBC
50.24
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
178.11
TOTAL DUE VENDOR
128.11
MAINTEX
0015333-42210--
15678
741553 SUPPLIES -DBC
764.17
0015340-42210--
15678
741551 SUPPLIES -HERITAGE PK
91.36
0015333-42210--
15618
741552 SUPPLIES -DBC
164.43
TOTAL PREPAIDS
00
TOTAL VOUCHERS
519.96
TOTAL DUE VENDOR
519.96
CYNTHIA MARTINEZ
001-23002--
12018 PK REFUND-REAGAN 11852
50.00
TOTAL PREPAID$
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
JOE MCMANUS
0015210-44100--
PLNG ODMM-4/7,6/8,6/22
195.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
195.00
TOTAL DUE VENDOR
195.00
ROLAND MORRIS
0015510-44100--
T & T COMM -7/8
45.00
TOTAL PREPAID&
.DO
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 8
DUE THRUr 08/05/2004
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PC A
INVOICE DESCRIPTION
AMOUNT DATE CHECK
NAKOMA GROUP LLC
0014070-44000--
15589
1723 CONSULTING SVCS -WK 7/18
4,762.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,762.50
TOTAL DUE VENDOR
4,762.50
NICOLE NINO
001-23002--
12016 PK REFUND -HERITAGE 11756
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
DANIEL NOLAN
0015210-44100--
PLNG COMM -4/7,6/8,6/22
195.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
195.00
TOTAL DUE VENDOR
195.00
JENNIFER ORANT£S
001-23002--
12013 PK REFUND-PANTM 8943
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
PAETEC COMMUNICATIONS INC
0014040-42125--
LONG DIST SVCS-JUN-JUL
946.71
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
946.71
TOTAL DUE VENDOR
946.71
PALMER SNYDER INC
2505310-46250-13804-46250
15482
49194 PATIO TABLES -DBC
1,547.66
2505310-46250-13804-46250
15482
49374 TABLE CART -OBC
962.34
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,510.00
TOTAL DUE VENDOR
2,510.00
LIANA PINCHER
0015510-44100--
T & T COMM -7/8
45.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
S C SIGNS & SUPPLIES LLC
0015554-41250--
34986 SUPPLIES -ROAD MAINT
92.55
TOTAL PREPAID$
.00
TOTAL VOUCHERS
92.55
TOTAL DUE VENDOR
92.55
DENISE SALAZAR
001-23002--
11973 PK REFUND -OBC 11271
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
CITY OP DIAMOND BAR
RUN DATE: 08/05/2004 15:55:27
VOUCHER REGISTER
PAGE: 9
DUE THRU: 08/05/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 8
INVOICE DESCRIPTION
AMOUNT DATE CHECK
SAN GABRIEL VALLEY TRIBUNE
001-23010--
15632
110517 LEGAL AD -FPL 2004-86
204.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
204.23
TOTAL DUE VENDOR
204.23
SASAKI ENGINEERING SERVICES
001-23010--
15670
04-1060 B2 PROF.SVCS-FPL 2004-67
3,795.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,795.00
TOTAL DUE VENDOR
3,795.00
SASAKI TRANSPORTATION SERVICES
001-23010--
04-1060 B2 PROF.SVCS-FPL 2004-67
60.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60.00
JACK SHAH
0015510-44100--
T & T COMM -7/8
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
KRISTIE SHIMOKAWA
001-34780--
11972 RECREATION REFUND
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
WARREN SIECKE
0015551-45222--
15674
5288 PROF.SVCS-SPEED ZONE STDY
3,468.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,468.75
TOTAL DUE VENDOR
3,468.75
SO COAST AIR QUALITY MANAGEMENT DIS
0014090-42140--
15601
AUG 04 LEASE -CITY HALL AUG
20,598.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20,598.90
TOTAL DUE VENDOR
20,598.90
ALPA SONAWALA
001-34780--
12050 RECREATION REFUND
155.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
155.00
TOTAL DUE VENDOR
155.00
RUN DATE: 08/05/2004 15:55:27
FUND/SECT-ACCT-PROJECT-ACCT
SOUTHERN CALIFORNIA EDISON
0015340-42126--
1385538-42126--
1395539-42126--
0015510-42126--
0015510-42126--
0015510-42126--
0015510-42126--
0015510-42126--
1415541-42126--
JACK TANAKA
0015210 -44100 --
TENNIS ANYONE
0015350 -45300 --
TRAFFIC CONTROL SERVICE, INC.
0015554 -41250 --
STEVEN TYE
0015210 -44100 --
UNITED PUMPING SERVICE INC
0015554 -45502 --
UNITED STATES POSTAL SERVICE
0014090 -42120 --
US BANCORP PIPER JAFFRAY
0014090 -44000 --
CITY OF DIAMOND RAR
VOUCHER REGISTER
PAGE: 10
DUE THRU: 08/05/2004
PREPAID
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
ELECT SVCS -PARKS
3,246.08
ELECT SVCS -DIST 38
293.17
ELECT SVCS -DIST 39
230.67
ELECT SVCS -TRAFFIC CONTRL
108.71
ELECT SVCS -TRAFFIC CONTRL
103.77
ELECT SVCS -TRAFFIC CONTRL
37.52
ELECT SVCS -TRAFFIC CONTRL
181.65
ELECT SVCS -TRAFFIC CONTRL
92,60
ELECT SVCS -DIST 41
166.82
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,460.99
TOTAL DUE VENDOR
4,460.99
PING COMM -4/7,6/8,6/22
195.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
195.00
TOTAL DUE VENDOR
195.00
15646
CONTRACT CLASS -SUMMER
5,077.80
TOTAL PREPAIDB
00
TOTAL VOUCHERS
5.077.80
TOTAL DUE VENDOR
5,077.80
A15667
171738 SUPPLIES -ROAD MAINT
708.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
708.95
TOTAL DUE VENDOR
708.95
PLNG COMM -6/8, 6/22
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
A15665
36952 RAZ WASTE PICK UP
946.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
946.00
TOTAL DUE VENDOR
946.00
REPLENISH POSTAGE METER
2,500.00
TOTAL PREPAIDB
.00
TOTAL VOUCHERS
2,500.00
TOTAL DUE VENDOR
2,500.00
APR - JUN 04 BND REMRKTNG FEES -APR -JUN
4,274.95
TOTAL PREPAID&
.00
TOTAL VOUCHERS
4,274.95
TOTAL DUE VENDOR
4,274.95
CITY OF DIAMOND BAR
RUN DATE: 08/05/2004 15:55:21
VOUCHER REGISTER
PAGE: 11
DUE THRU: 08/05/2004
PREPAID
FUf1D/SECT-ACCT-PROJECT-ACCs
PO # INVOICE DESCRIPTION AMOUNT
DATE CHECK
FRANKY VALENCIA
12014 PX REFUND-REAGAN 11410
50.00
001-23002--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
VERIZON CALIFORNIA
0014090-42125--
9091973128 PH.SVCS-GENERAL
1,361.09
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,361.09
TOTAL DUE VENDOR
1,361.09
WELLS FARGO BANK
DEMOGRAPHIC REPORTS-PLNG
128.82
0015290-44000--
DEMOGRAPHIC REPORTS-PLNG
161.29
0015240-44000--
PALMNET SVCS-DESTEFANO
10.44
0015210-46200--
DEMOGRAPHIC REPORTS-PLNG
70.36
0015240-44000--
TOTAL PREPAIDS
00
TOTAL VOUCHERS
370.91
TOTAL DUE VENDOR
370.91
WELLS FARGO CARD SERVICES
SUPPLIES-RECREATION
86.75
0015350-41200--
3CMA CONE-BLAREY
190.70
0014095-42330--
EXCRSN-D/CAMP DODGERS
205.00
0015350-45310--
MEM03ERSHIP DUES-NEST
15.00
0015350-42315--
SUPPLIES-GENERAL
34.99
0014090-41200--
SUPPLIES-RECREATION
40.57
0015350-41200--
SUPPLIES-DAY CAMP
92.02
0015350-45300--
EXCRSN-D/CAMP DODGERS
473.00
0015350-45310--
EXCRSN-D/CAMP OC FAIR
1,529.00
0015350-45310--
3CMA CONF-ROA
190.70
0014095-42330--
0014090-41200--
SUPPLIES-GENERAL
59.41
ICSC - BOOTH
500.00
0014095-42141--
0015350-45300--
SUPPLIES-JULY 4 BLAST
201.17
LIBRARY MTG-CLARKE
177.90
9014030-42330--
WHEELCHAIR-DBC
179.00
0015333-46250--
EXCURSION-D/CAMP CAMELOT
648.00
0015350-45310--
SUPPLIES-PUBLIC WORKS
11.59
0015510-41200--
0015350-45310--
EXCRSN-DAY CAMP MOVIE
432.00
ICSC CONT-ROA/BLAKEY
520.00
0014095-42330--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
51586.80
TOTAL DUE VENDOR
5,586.80
REPORT TOTAL PREPAIDS
.00
REPORT TOTAL VOUCHERS
152,481.21
REPORT TOTAL
152,481.21
CITY OF DIAMOND BAR
rNTEROMC7E MEMORANDUM
Z F Mayvr -Fro Tum Herrera and Ca -unci] 14 mkcr Huff
f
FROM, Linda G. M2211asun, Finance Director Vo.'
SUBJECT: Faucher Register, August 12,20W
DA-t'E: August I2.2004
Atta0hed is the Voucher RugisWr dated August 12, 20N, As requesw, the Finance
L)epa rW ent is submitting the voucher register fvr the Finance omrnitt 's review a nd
approval. The Vou&her Reg Ister will subsequently be entered on the wrti sank calendar for the
City Council meeting on August 17, 2004_
Please review and sign the attached,
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated August 12, 2004 have been reviewed, approved, and
recommended for payment. Payments are hereby allowed from the following funds in these
amounts:
FUND DESCRIPTION PREPAID VOUCHERS TOTAL
001
GENERAL FUND
123,571.00
221,538.82
345,109.82
011
COM ORGANIZATION SUPPORT
500.00
0.00
500.00
112
PROP A - TRANSIT FUND
0.00
13,412.45
13,412.45
118
AIR QLTY IMPR FE (AB2766)
0.00
60.73
60.73
125
COM DEV BLK GRANT FUND
0.00
5,211.00
5,211.00
126
CITIZENS OPT - PUBLIC SFTY
0.00
26.39
26.39
128
CA LAW ENF EQUIP PGM
0.00
15,031.13
15,031.13
138
LLAD #38 FUND
0.00
208.33
208.33
139
LLAD #39 FUND
0.00
208.33
208.33
141
LLAD #41 FUND
0.00
208.34
208.34
250
CAPITAL IMPROVIPROJ FUND
0.00
129,629.29
129,629.29
i
REPORT FOR ALL FUNDS
124,071.00
385,534.81
509,605.81
APPROVED BY:
Linda G. Magnu o
Finance Director
i
/ 'W C'/'�
L' da C. Lowyy
City Manager
('�� 44ILl-
Carol Herrera
Mayor Pro Tem
Robert S. Huff
Council Member
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE:
1
DUE THRU: 08/12/2004
PREPAID
FUND/SECT ACCT -PROJECT -ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
MARILYN AGUILERA
OOi-23002--
12120 PK REFUND -HERITAGE 8545
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
AMERICAN MINI STORAGE
0014090-42140--
15739 7/15/2004 STORAGE UNITS -AUG 04-05
11,671.00
08/12/2004 55145
TOTAL PREPAIDS
11,671.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
11,671.00
AT&T WIRELESS SERVICES INC
1264411-42125--
CELL CHRGS-SHERIFF
26.39
0014090-42125--
CELL CHRGS-GENERAL
159,87
0014090-42125--
MEMO CREDIT -GENERAL
-31.18
0014415-42125--
CELL CHRGS-V/PATROL
26.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
181.47
TOTAL DUE VENDOR
181.47
JOHN R DINGEAM
0014440 44000--
PO 15243 PROF.SVCS-NHM PLAN
1,440.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
1,440.00
TOTAL DUE VENDOR
1,440.00
BONTERRA. CONSULTING INC
001-23010--
4130/P015553 PROF.3VCS-FPL 2002-65
1,237.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
1,237.00
TOTAL DUE VENDOR
1,237.00
RHONDA BRAND
001-23002--
12068 PK REFUND -DBC 11638
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
BREA GLASS AND MIRROR INC
0015333-42210--
1470 TEMPERED GLASS -DBC
245.00
TOTAL PREPAIDS
,99
TOTAL VOUCHERS
245.00
TOTAL DUE VENDOR
245.00
CALIFORNIA COACH AUTO BODY
0015310-42200 -
258032 EQ MAINT COMM SVCS
60.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 2
DUE THRU: 08/12/2004
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE
CHECK
CALIFORNIA STEAMCLEANING
7415333-522:0-
15740
920921 EMERGENCY CLEAN UP -DBC
2,750.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,750.00
TOTAL DUB VENDOR
2,750.00
ANTONIO CARLOS
001-23002--
12127 PK REFUND-REAGAN 10208
50.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
BLANCA CASTANEDA
001-23002--
12128 PK REFUND -HERITAGE 11914
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.Q0
JAMES B CLARKE
0014030-44000--
15599
8/9/04 LEGISLATIVE SVCS -WK 6/7
1,291.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,291.50
TOTAL DUE VENDOR
1,291.50
CONTRACT LAW FUND
0014415.42325-
CCCA MTG-V/PATROL 8/18
150.00
0014010 42325-CC205-42325
LCCA MTG-COUNCIL 8/18
20.00
0014010-42325 CC405-42325
CCCA MTG-COUNCIL 8/18
10.00
0014030-42325--
CCCA MTG-STAFF 8/18
40.,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
220.00
TOTAL DUE VENDOR
220.00
CSM CONSULTING
0015240-44000--
2 PROF.SVCS-ECONOMIC DEV
1,660.64
TOTAL PREPAIDS
00
TOTAL VOUCHERS
1,660.64
TOTAL DUE VENDOR
1,660.64
CAROL DENNIS
0014030-44000--
A15695
DBCC080304 PROF.SVCS-CC/SS 8/3
200.00
0015210-44000--
A15695
PC072704 PROF.SVCS-PLNG COMM 7/27
50.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
250.00
TOTAL DUE VENDOR
250.00
DEWAN LUNDIN & ASSOCIATES
0015510-44000--
15242
DB -035-5 PROF.SVCS-COUNTER SUPPORT
1,300.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
1,300.00
TOTAL DUE VENDOR
1,300.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 3
DUE THRU: 08/12/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DIAMOND SAR COMMUNITY PRESCHOOL
0015350-42353--
7/31/04 FOOD REIMS -CONCERT 7/28
82.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
62.00
TOTAL DUE VENDOR
82.00
DIAMOND BAR INTERNATIONAL DELI
0014090-42325--
3726 MTG SUPPLIES-NHM PLAN
73.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
73.00
TOTAL DUE VENDOR
73.00
DIAMOND BAR SENIOR CITIZENS CLUB
1255215 44000-
60119-08 05
.00
1255215 44000-D9690404 44000
60119-08-05 REIMB-INS COVERAGE
515.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
515.00
TOTAL DUE VENDOR
515.00
DIAMOND BAR/WALNUT YMCA
1255215-42355-D9690204-42355
15630
JULY 04 CDBG DAY CAMP -JULY 04
4,696.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,696.00
TOTAL DUE VENDOR
4,696.00
EMPLOYMENT SYSTEMS INC
0014030-44000 -
15746
TEMP SVC8-WK 7/9
1,075.70
0014030-44000--
15746
0113290-004 TEMP SVCS -WK 7/23
342.66
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,418.36
TOTAL DUE VENDOR
1,418.36
EXPRESS TEL
0014090-42125--
1576255 LONG DIST SERVICES
65.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65,15
TOTAL DUE VENDOR
65.15
EZ PARTY RENTS
0015350-42130--
1,523
6516 EQ RENTAL -CONCERT IN PK
189.60
0015350-42130-
15523
6514 EQ RENTAL -CONCERTS
189.80
TOTAL PREPAIDS
00
TOTAL VOUCHERS
379.60
TOTAL DUE VENDOR
379.60
FEDERAL EXPRESS
0014290-42120--
192134302 EXPRESS MAIL -GENERAL
41-24
TOTAL PREPAIDS
00
TOTAL VOUCHERS
41.24
TOTAL, DUE VENDOR
41,24
RUN DATE: 08/12/2004 08:16:42
FUND/SECTACCT-PROJECT-ACCT
FOOTHILL TRANSIT
1125553 -45535 --
1125553 -45533 --
GFR FRIEDRICH & ASSOCIATES INC
1395539-44000--
1415541-44000-
1385538-44000--
GONZALEZ/GOODALE ARCHITECTS
2505215-46420-13899-46420
2505215-46420-13899-46420
2505215-46420'13899-46420
0014090-44000--
2505213-46420-13899-46420
0014090-44000--
2505215-46420-13899-46420
0014090-44000--
2505215-46420-13899-46420
GRAFFITI CONTROL SYSTEMS
0015230-45520-
W.W. GRAINGER INC
0015333 -42210 --
GRAND MOBIL
0015310-42200
0014090 -42200 --
GRAPHICS UNITED
0014095-42110--
CITY OF DIAMOND BAR
VOUCHER REGISTER PAGE: 4
DUE THRU: 00/12/2004
PO # INVOICE DESCRIPTION AMOUNT
15724 15175/15185 FOOTHILL PASSES -JULY 04 8,025.00
15724 15175/15185 CITY SUBSIDY -JULY 04 1,854.45
TOTAL PREPAIDS 00
TOTAL VOUCHERS 9,879.45
TOTAL DUE VENDOR 9,879.45
0407-27
LNDSCPE ASSESEMNT-DIST 39
208.33
0407-27
LNDSCPE ASSESSMNT-DIST 41
208.34
0407-27
LNDSCPE ASSESSMNT-DIST 38
208.33
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
625.00
TOTAL DUE VENDOR
625.00
ARCHITECHTURAL SVCS -DBC
552.00
ARCHITECHTURAL SVCS -DBC
1,215.00
ARCHITECHTURAL SVCS -DBC
1,215.00
15305 12676
COMP ANIMATION -LIBRARY
17,728.00
ARCHITECHTURAL SVCS -DBC
3,615.00
13090/P15305
COMP ANIMATION -LIBRARY
1,108.00
ARCHITECHTURAL SVCS -DBC
3,615-00
13091
COMP ANIMATION -LIBRARY
600-00
ARCHITECHTURAL SVCS -DBC
552.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30,200.00
TOTAL, DUE VENDOR
30,200-00
15602 DB7/04
GRAFFITI CONTROL SVCS-JUL
3,330.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,330.00
TOTAL DUE VENDOR
3,330.00
440833329170
SUPPLIES -DBC
289.34
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
289.34
TOTAL DUE VENDOR
289.34
25640/25602
E4 MAINT-COMM SVC
97.41
25640/25602
E4 MAINT-POOL VEH
65.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 162.41
TOTAL DUE VENDOR 162.41
A15618 9263 PRINT SVCS -CITY NEWS AUG 1,746.28
TOTAL PREPAIDS 00
TOTAL VOUCHERS 1,746.28
TOTAL DUE VENDOR 1,746.28
PREPAID
DATE CHECK
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 5
DUE THRU: 08/12/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE
CHECK
HALL & FOREMAN,INC
0015510 45223--
1406029/1552 PROF.SVCS-PLAN CHECK
90.00
001-23012--
1406054/1205 PROF SVCS -EN 02-334
750.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
840.00
TOTAL DUE VENDOR
840.00
CAROL HERRERA
0014010-42325-CC205-42325
REIMS-MTG 8/3
38.30
0014010-42325-CC205-42325
REIMB-LEAG MTG 8/5
39.79
0014010-42325-CC205-42325
REIMS -SLAG MTG 8/5
27.44
0014010-42325-CC205-42325
REIMB-TRANSP MTG 8/5
11.66
TOTAL PREPAIDS
00
TOTAL VOUCHERS
117.21
TOTAL DUE VENDOR
117.21
HERTZ
2505310-46250-13804-46250
15561
8004483-001
.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
.00
HERTZ EQUIPMENT RENTAL
2505310-46250-13804-46250
15574
8041970-001 SCISSOR LIFT TRAILER -DBC
5,963.40
2505310-46250-13804-46250
8004483-001 SCISSOR LIFT -DBC
13,058.15
TOTAL PREPAIDS
00
TOTAL VOUCHERS
19,021.55
TOTAL DUE VENDOR
19,021.55
HYATT REGENCY
0014095-42330--
3CMA CONF-BLAKEY
415.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
415.23
TOTAL DUE VENDOR
415.23
INLAND VALLEY DAILY BULLETIN
001-23010--
15627
67073 LEGAL AD -.FPL 2004-94
166.75
001-23010--
15623
107431 LEGAL AD -FPL 2004-92
174.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
341.55
TOTAL DUE VENDOR
341.55
JENKINS 5 HOGIN, LLP
0014020-44020 -
11514 GEN LEGAL SVCS-CDMM SVCS
90.00
0014020.44020-
11515 GEN LEGAL SVCS-P/WORKS
855.00
0014020 44020
11512 GEN LEGAL SVCS -JULY 04
3,650.00
0014020-44020--
11513 GEN LEGAL SVCS -COM DEV
1,785.00
0014020-44020--
11511 SPL LEGAL SVCS -JULY 04
58.50
TOTAL PREPAIDS
00
TOTAL VOUCHERS
6,448.50
TOTAL DUE VENDOR
6,448.50
CITY OF DIAMOND BAR
RUN DATE: 06/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 6
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT
PO H
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
NIMMY JOSE
001-34780--
12135 RECREATION REFUND
90.00
TOTAL PREPAIDS
.00
TOTAL VOUCHER$
90.00
TOTAL DUE VENDOR
90.00
K&V BLUEPRINT SERVICE INC
0015210-42110--
PRINT KAINT-PLANNING
219.50
0015510-42110--
PRINT MAINT-PUBLIC WORKS
219.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
439.00
TOTAL DUE VENDOR
439.00
1300 KANO
001-34760--
12061 RECREATION REFUND
455.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
455.00
TOTAL DUE VENDOR
455.00
KIDZ LOVE SOCCER
0015350-45300--
15715
CONTRACT CLASS -SUMMER
2,347.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,347.80
TOTAL DUE VENDOR
2,347.80
KUSTOM IMPRINTS INCORP
0015350-41200--
15738
76893 SUPPLIES -RECREATION
559-11
0015350-41200--
76953 SUPPLIES -RECREATION
356.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
915.34
TOTAL DUE VENDOR
915.34
LANTERMAN DEV CENTER/COMM INDUSTRIE
0015558-45503--
13412
257 PARKWAY MAINT-JUNE 04
1,829.36
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,829.36
TOTAL DUE VENDOR
1,829.36
CHRIS LAWRENCE
001-23002--
12069 PK REFUND -DBC 11810
100.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
100.00
TOTAL DUE VENDOR
100.00
LEWIS ENGRAVING INC
0014090-42113--
15741
13754 ENGRAVE SVCS -CITY TILE
16.40
TOTAL PREPAIDS
00
TOTAL VOUCHERS
18.40
TOTAL DUE VENDOR
18.40
LOS ANGELES COUNTY SHERIFF'S DEPT
0014411.45402-
66986 HELICOPTER SVCS -MAY 04
286.95
TOTAL PREPAIDS
00
TOTAL VOUCHERS
286.95
TOTAL DUE VENDOR
286.95
CITY OF DIAMOND BAR
RUN DATRr 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 7
DUE THRU; 08/12/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
NANCY LYONS
0015350-41200--
REIM13-SUPPLIES DAY CAMP
78.61
TOTAL PREPAIDS
.OD
TOTAL VOUCHERS
75.61
TOTAL DUE VENDOR
78.61
TODD MAIN
001 23002-
12113 PK REFUND -DSC 11059
350.0.0
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
MCE CORPORATION
0015558-45508--
0404060 VEGETATION SVCS -JUNE 04
6,024.00
0015554-45502--
40653 ROAD MAINT-JUNE 04
6,422.82
0015554-45504--
40653 SIDEWALK INSP-JUNE 04
19,475.28
0015554-45506--
40653 STRIPING & SIGNING -JUNE
10,911.23
0015554 45506-
13270
40653 SIGNS/STRIPING MAINT-JUN
8,271.32
0015554 45502-
1327-.
406063 ROAD MAINT SVCS JUNE D4
7,760.35
0015554 45512
40653 STORM DRAINAGE -JUNE 04
7,034.84
00I5554-45502--
13271
40653 ROAD MAINT SVCS -JUNE 04
44,033.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
109,933.77
TOTAL DUE VENDOR
109,933.77
METROPOLITAN TRANSPORTATION AUTH
1125553-45535--
15727
T-61458 MTA HUS TOKENS -JULY
2,200.00
11255.53-45533--
15726
7040455 MTA PASSES -JULY 04
591.21
1125553-45535--
15726
7040455 CITY SUBSIDY -JULY 04
741.79
TOTAL PREPAIDS
00
TOTAL VOUCHERS
31533.00
TOTAL DUE VENDOR
3,533.00
MOBILE MODULAR MANAGEMENT GROUP
0015350-42140--
15697
2090634 EQ RENTAL-SYC CYN JULY
492.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
492,28
TOTAL DUE VENDOR
492.28
MOONLIGHT PRESS
0015510-42110--
24177 PRINT SVCS-P/WORKS
167.79
0015210 4211C -
24277 PRINT SVCS -PLANNING
167.79
TOTAL PREPAIDS
.DD
TOTAL VOUCHERS
335.58
TOTAL DUE VENDOR
335.58
MOORE ELECTRICAL CONTRACTING INC
2505510-46412-17502-46412
15008
4265P-7 TRFFC SGNL-GRAND/SHOTGUN
67,195.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
67,195.88
TOTAL DUE VENDOR
67.195.68
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 8
DUE THRU: 08/12/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE
CHECK
NAKOMA GROUP LLC
0014070.44000-
15589
1760 CONSULTING SVCS -INFO SYS
5,071.00
0014070-44000--
15589
1739 CONSULTING SVCS -INFO SYS
4,125.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,196.00
TOTAL DUE VENDOR
9,196.00
GARY L NE£LY
0015210 4421C--
072604-13 PROF.SVCS-GOV CONSULTING
3,240.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,240.00
TOTAL DUE VENDOR
3,240.00
NEW WEST SIGNAL
2505510-46412-19704-46412
0421-4 TFFC SGNL-G/SPRNGS/ADEL
32,647.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
32,647.86
TOTAL DUE VENDOR
32,647.86
OLYMPIC STAFFING SERVICES
0015510-44000--
105365 TEMP SVCS -WK 7/25
317.76
0015510-44000-
105587 TEMP SVCS -WK B/1 P/WKS
317.76
0015210-44000--
105587 TEMP SVCS -WK 8/1 PLNG
158.88
TOTAL PREPAIDS
00
TOTAL VOUCHERS
794.40
TOTAL DUE VENDOR
794.40
ORIENTAL TRADING CO. INC
0015350-41200-
593337561-01 SUPPLIES -COMM SVCS
119.00
0015350 45300-
588454462-1 SUPPLIES -JULY 4TH
24.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
143.55
TOTAL DUE VENDOR
143.55
PAYROLL TRANSFER
001-10200--
04 -PP 17 PAYROLL TRANSFER-04/PP 17
111,900.00 08/12/2004 04 -PP 17
TOTAL PREPAIDS
111,900.00
TOTAL VOUCHERS
00
TOTAL DUE VENDOR
111,900.00
PERS RETIREMENT FUND
0.01-21109--
PP 17/04 SURVIVOR BENEFIT
41.85
001-21109--
PP 17/04 RETIRE CONTRIB-ER
7,478.66
001-21109--
PP 17/04 RETIRE CONTRIB-EE
6,494.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
14,014.79
TOTAL DUE VENDOR
14,014.79
PROMAX SYSTEMS INC
1284411-46250--
15.745
88852 VIDEO EDITING SYS -SHERIFF
15,031.13
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,031.13
TOTAL DUE VENDOR
15,031.13
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE: 9
DUE THRU: 08/12/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
ROTO -ROOTER
0015340-42210--
15785
IE052271 PLUMBING SVCS -PETERSON PK
740.55
TOTALPREPAIDS
.00
TOTAL VOUCHERS
740.55
TOTAL DUE VENDOR
740.55
S.C.A.C.E.O.
0015230-42340--
8/27-6/28 SCACEO TRNG-FLACKS
170.00
0015230-42340--
SCACEO TRNG-SORIANO 9/9
85.00
TOTAL, PREPAIDS
.00
TOTAL VOUCHERS
255.00
TOTAL DUE VENDOR
255.00
SAFEWAY SIGN COMPANY
0015554-41250--
54609 SUPPLIES -ROAD MAINT
463.34
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
463.34
TOTAL DUE VENDOR
463.34
SAN GABRIEL VALLEY TRIBUNE
001-23010--
15628
219995 LEGAL AD -FPL 2004-94
194.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
194.00
TOTAL DUE VENDOR
194..00
SECTRAN SECURITY INC
0014090-44000--
15666
80116 COURIER SVCS -AUG 04
264.18
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
264.18
TOTAL DUE VENDOR
264.18
SOUTHERN CALIFORNIA GAS COMPANY
0015340-42126--
11861739008 GAS SVCS-HRTG COMM CTR
62.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
62.55
TOTAL DUE VENDOR
62.55
SOUTHLAND SPORTS OFFICIALS
0015350-45300--
15734
OFFICIAL SVCS -7/21-5/3
1,012.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,012.00
TOTAL DUE VENDOR
1,012.00
STITCHES UNIFORMS & EMBROIDERY
0015310-41200--
15661
6172 SUPPLIES MAINT STAFF
1.074.06
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
1,074.06
TOTAL DUE VENDOR
1,074.06
TOSHIBA BUSINESS SOLUTIONS
0015333-42210--
141053 COPIER MAINT-DBC JULY
110.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
110-23
TOTAL DUE VENDOR
110.25
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER PAGE: 10
DUE THRU: 08/12/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
UNIVERSAL FORMS LABELS & SYSTEMS IN
0015230-42110--
15587 U74683 CITATION BOOKS-NBRHD IMP
1,818-28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,818.28
TOTAL DUE VENDOR
1,818.28
VALLEY TROPHY & NAMEPLATE
0015350 4120G--
12449 SUPPLIES -RECREATION
136.40
TOTAL PREPAIDS
00
TOTAL VOUCHERS
136.40
TOTAL DUE VENDOR
136.40
VANTAGEPOINT TRANSFER AGENTS -457
001-21108--
PP 17/04 8/13/04 -PAYROLL DEDUCTION
21,042.96
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
21,042.96
TOTAL DUE VENDOR
21,042.96
VELOCITY NETWORKS INC
0014090-42125--
736002 MONTHLY MAINT-T1 CHARGE
999.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
999.00
TOTAL DUE VENDOR
999.00
VERIZON CALIFORNIA
0014030-42125--
9098613690 PH.SVCS-FAX LINE CMGR
29.15
0015340-42125--
9098619227 PH.SVCS-MAPLE HILL
91,22
0014010-42125--
9096120740 PH.SVCS-FAX LINE C/CNL
22-73
0015333-42125--
9098612946 PH.SVCS-DBC
92.50
0015340-42125--
9095949117 PH.SVCS-REAGAN PK
91.22
0015340-42125-
9093965680 PH.SVCS-HTGR COMM CTR
25.27
0014090-42125--
9093969774 PH.SVCS-DATA MODEM
21.97
0014090 42125
8887772489 PH.SVCS-GENERAL
30.13
1=85098-42125
9093964035 PH.SVCS-DIAL IN MODEM
60.73
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
464.92
TOTAL DUE VENDOR
464.92
VERIZON WIRELESS -LA
0014010-42125-CC205-42125
CELL CHRGS-COUNCIL
47.83
0014415-42125--
CELL CHRGS-V/PATROL
15.51
0014090-42125--
CELL CHRGS-GENERAL
47.83
0014010-42125-CC405-42125
CELL CHRGS-COUNCIL
47-83
0014090-42125--
CELL CHRGS-GENERAL
49.17
0014030-42125.-
CELL CHRGS-CMGR
47.83
0014440-42125--
CELL CHRGS-EMERG PREP
143.49
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
399.49
TOTAL DUE VENDOR
399-49
SAVITA VERMA
001-34780--
12136 RECREATION REFUND
52.00
TOTAL PREPAIDS
40
TOTAL VOUCHERS
52.00
TOTAL DUE VENDOR
52.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER
PAGE:
11
DUE THRU: 0&/12/2004
PREPAID
FUND/SPCT-ACCT PROJECT -ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE
CHECK
VISION INTERNET PROVIDERS INC
0014070-44030--
15752
9646 WEE HOSTING -JULY 04
150.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
150.00
TOTAL DUE VENDOR
150.00
WALNUT VALLEY EDUCATIONAL FOUNDATN
0314018-42355--
COMMUNITY ORG SUPPORT FND
500..00
08/12/2004
55146
TOTAL PREPAIDS
500.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
500.00
WEST COAST MEDIA
0014095-42115--
15693
80052149 AD -CONCERTS JULY 04
475.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
475.00
TOTAL DUE VENDOR
475,00
ROHERTEFN WILSON
001.34780
:2066 RECREATION REFUND
64.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
64.00
TOTAL DUE VENDOR
64.OU
WORLD WIDE BINGO SUPPLIER
0015350-41200--
1808/PO15685 SUPPLIES -COMM SVCS
264.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
264.90
TOTAL DUE VENDOR
264.90
PAUL WRIGHT
0014090-44000--
15656
8/6/04 A/V SUPPORT SVCS -7/27,8/3
157.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
157.50
TOTAL DUE VENDOR
157.50
ROBERT ZIRBES
9014010-42125--
REIMB-CELL USAGE JULY
43.25
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
43.25
TOTAL DUE VENDOR
43.25
REPORT TOTAL PREPAIDS
124,071.00
REPORT TOTAL VOUCHERS
385,534.81
REPORT TOTAL
509,605.81
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated August 12,
2004 have been reviewed, approved, and
recommended for payment. Payments are hereby allowed from the following funds in these
amounts:
FUND DESCRIPTION PREPAID
VOUCHERS TOTAL
001 GENERAL FUND 123,571.00
221,538.82 345,109.82
011 COM ORGANIZATION SUPPORT
500.00 0.00 500.00
112 PROP A - TRANSIT FUND 0.00
13,412.45 13,412.45
118 AIR QLTY IMPR FE (AB2766) 0.00
60.73 60.73
125 COM DEV BILK GRANT FUND 0.00
5,211.00 5,211.00
126 CITIZENS OPT - PUBLIC SFTY
0.00 26.39 26.39
128 CA LAW ENF EQUIP PGM 0.00
15,031.13 15,031.13
138 LLAD #38 FUND 0.00 208.33
208.33
139 LLAD #39 FUND 0.00 208.33
208.33
141 LLAD #41 FUND 0.00 208.34
208.34
250 CAPITAL IMPROV/PROJ FUND
0.00 129,629.29 129,629.29
REPORT FOR ALL FUNDS 124,071.00
385,534.81 509,605.81
APPROVED BY:
Linda G. Magnu o
Carol Herrera
Finance Director
Mayor Pro Tern
Council Member
Robert'S. Huff
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER PAGE: 1
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO U INVOICE DESCRIPTION AMOUNT PREPAID CHECK
DATE
MARILYN AGUILERA 12120 PK REFUND -HERITAGE 8545 200.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
AMERICAN MINI STORAGE 15739 7/15/2004 STORAGE UNITS -AUG 04-05 11,671.00 08/12/2004
55145
0014090 -42140 --
TOTAL PREPAIDS 11,671.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 11,671.00
AT&T WIRELESS SERVICES INC CELL CHRGS-SHERIFF 26.39
1264411-42125--
0014090-42125-- CELL CHRGS-GENERAL 159.87
0014090-42125-- MEMO CREDIT -GENERAL -31.18
0014415-42125-- CELL CHRGS-V/PATROL 26.39
TOTAL PREPAIDS .00
TOTAL VOUCHERS 181.47
TOTAL DUE VENDOR 181.47
JOHN R BINGHAM PO 15243 PROF.SVCS-NHM PLAN 1,440.00
0014440 44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,440.00
TOTAL DUE VENDOR 1,440.00
BONTERRA CONSULTING INC 4130/PO15553 PROF.SVCS-FPL 2002-65 1,237.00
001 -23010 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,237.00
TOTAL DUE VENDOR 1,237.00
RHONDA BRAND 12068 PK REFUND -DEC 11638 200.00
001-23002--
TOTALPREPAIDS.00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
BREA GLASS AND MIRROR INC 1470 TEMPERED GLASS -DBC 245.00
0015333-42210--
TOTALPREPAIDS00
TOTAL VOUCHERS 245.00
TOTAL DUE VENDOR 245.00
CALIFORNIA COACH AUTO BODY 268032 EQ MAINE COMM SVCS 60.00
0015310 -42200 -
TOTAL PREPAIDS .00
TOTAL VOUCHERS 60.00
TOTAL DUE VENDOR 60.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER
PAGE: 2
DUE THEN: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO /t INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
CALIFORNIA .STEAMCLEANING 15740 920 921 EMERGENCY CLEAN UP -DEC 2,750.00
5015333.42210
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,750.00
TOTAL DUE VENDOR 2,750.00
ANTONIO CARLOS 12127 PK REFUND-REAGAN 10208 50.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
BLANCA CASTANEDA 12128 PK REFUND -HERITAGE 11914
50.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
JAMES B CLARKE 15599 8/9/04 LEGISLATIVE SVCS -WK 8/7 1,291.50
0014030 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,291.50
TOTAL DUE VENDOR 1,291.50
CONTRACT LAW FUND CCCA MTG-V/PATROL 8/18 150.00
0014415.42325-
0014010.42325-CC205-42325 CCCA MTG-COUNCIL 8/18
20.00
0014010-42325 CC405-42325 COCA MTG-COUNCIL 8/18
10.00
0014030-42325-- CCCA MTG-STAFF 8/18 40.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 220.00
TOTAL DUE VENDOR 220.00
CSM CONSULTING 2 PROF.SVCS-ECONOMIC DEV 1,660.64
0015240-44000--
TOTALPREPAIDS.00
TOTAL VOUCHERS 1,660.64
TOTAL DUE VENDOR 1,660.64
CAROL DENNIS A15695 DBCC080304 PROF.SVCS-CC/SS 8/3 200.00
0014030-44000--
0015210-44000-- A15695 PC072704 PROF.SVCS-PLNG COPAL 7/27
50.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 250.00
TOTAL DUE VENDOR 250.00
DEWAN LUNDIN & ASSOCIATES 15242 DB -035-5 PROF.SVCS-COUNTER SUPPORT 1,300.00
0015510 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,300.00
TOTAL DUE VENDOR 1,300.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER PAGE: 3
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO 4$ INVOICE DESCRIPTION PREPAID
AMOUNT DATE CHECK
DIAMOND BAR COMMUNITY PRESCHOOL 7/31/04 FOOD REIMB-CONCERT 7/28 82.00
0015350 -42353 --
TOTAL PREPAIDS .00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 82.00
TOTAL VOUCHERS 4,696.00
TOTAL DUE VENDOR
82.00
DIAMOND BAR INTERNATIONAL DELI
3726 MTG SUPPLIES-NHM PLAN 73.00
0014090 -42325 --
0014030-44000--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 73.00
TOTAL DUE VENDOR
73.00
DIAMOND BAR SENIOR CITIZENS CLUB
60119-0805 .00
1255215 44000
0014090 -42125 --
1255215 44000-D9690404.44000
60119-06 05 REIMB-INS COVERAGE 515.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 515.00
TOTAL DUE VENDOR 515.00
DIAMOND BAR/WALNUT YMCA 15630 JULY 04 CDBG DAY CAMP -JULY 04
1255215-42355-09690204-42355
TOTAL PREPAIDS .00
TOTAL VOUCHERS 65.15
TOTAL DUE VENDOR 65.15
ED PARTY RENTS 15523 6516 EQ RENTAL -CONCERT IN PK 189.80
0015350-42130--
0015350-42130 - 15523 6514 EQ RENTAL -CONCERTS 189.80
TOTAL PREPAIDS .00
TOTAL VOUCHERS 379.60
TOTAL DUE VENDOR 379.60
FEDERAL EXPRESS 192134302 EXPRESS MAIL -GENERAL 41.24
0014090 -42120 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 41.24
TOTAL DUE VENDOR 41.24
4,696.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 4,696.00
TOTAL DUE VENDOR 4,696.00
EMPLOYMENT SYSTEMS INC 15746 TEMP SVCS -WK 7/9 1,075.70
0014030-44000-
0014030-44000--
15746 0113290-004 TEMP SVCS -WK 7/23 342.66
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,418.36
TOTAL DUE VENDOR 1,418.36
EXPRESS TEL
1578255 LONG DIST SERVICES 65.15
0014090 -42125 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 65.15
TOTAL DUE VENDOR 65.15
ED PARTY RENTS 15523 6516 EQ RENTAL -CONCERT IN PK 189.80
0015350-42130--
0015350-42130 - 15523 6514 EQ RENTAL -CONCERTS 189.80
TOTAL PREPAIDS .00
TOTAL VOUCHERS 379.60
TOTAL DUE VENDOR 379.60
FEDERAL EXPRESS 192134302 EXPRESS MAIL -GENERAL 41.24
0014090 -42120 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 41.24
TOTAL DUE VENDOR 41.24
4,696.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER
PAGE: 4
DUE THRU: 08/12/2004
FUND/SECT ACCT -PROJECT -ACCT PO # INVOICE DESCRIPTION PREPAID
AMOUNT DATE CHECK
FOOTHILL TRANSIT 15724 15175/15185 FOOTHILL PASSES -JULY 04
8,025.00
1125553-45535--
1125553-45533-- 15724 15175/15185 CITY SUBSIDY -JULY 04 1,854.45
TOTAL PREPAIDS .00
TOTAL VOUCHERS 9,879.45
TOTAL DUE VENDOR 9,879.45
GFB FRIEDRICH & ASSOCIATES INC 0407-27 LNDSCPE ASSESSM NT-DIST 39
1395539-44000--
1415541-44000- 0407-27 LNDSCPE ASSESSMNT-DIST 41 208.34
1385538-44000-- 0407-27 LNDSCPE ASSESSMNT-DIST 38 208.33
TOTAL PREPAIDS .00
TOTAL VOUCHERS 625.00
TOTAL DUE VENDOR 625.00
GONZALEZ/GOODALE ARCHITECTS ARCHITECHTURAL SVCS -DBC
552.00
2505215-46420-13899-46420
2505215-46420-13899-46420 ARCHITECHTURAL SVCS -DBC
1,215.00
2505215-46420 13899-46420 ARCHITECHTURAL SVCS -DBC
1,215.00
0014090-44000-- 15305 12876 COMP ANIMATION -LIBRARY 17,728.00
2505215-46420-13899-46420 ARCHITECHTURAL SVCS -DBC
3,615.00
0014090-44000-- 13090/P15305 COMP ANIMATION -LIBRARY 1,108.00
2505215-46420-13899-46420 ARCHITECHTURAL SVCS -DBC
3,615.00
0014090-44000-- 13091 COMP ANIMATION -LIBRARY 600.00
2505215-46420-13899-46420 ARCHITECHTURAL SVCS -DBC
552.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 30,200.00
TOTAL DUE VENDOR 30,200.00
GRAFFITI CONTROL SYSTEMS 15602 DB7/04 GRAFFITI CONTROL SVCS-JUL
0015230 -45520 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,330.00
TOTAL DUE VENDOR 3,330.00
W.W. GRAINGER INC 440833329170 SUPPLIES -DBC 289.34
0015333-42210--
TOTALPREPAIDS.00
TOTAL VOUCHERS 289.34
TOTAL DUE VENDOR 289.34
GRAND MOBIL 25640/25602 EQ MAINT-COMM SVC 97.41
0015310-42200--
0014090-42200-- 25640/25602 EQ MAINT-POOL VEH 65.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 162.41
TOTAL DUE VENDOR 162.41
GRAPHICS UNITED A15616 9263 PRINT SVCS -CITY NEWS AUG 1,746.28
0014095-42110--
TOTALPREPAIDS.00
TOTAL VOUCHERS 1,746.28
TOTAL DUE VENDOR 1,746.28
208.33
3,330.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER
PAGE: 5
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT INVOICE DESCRIPTION
PREPAID
HALL & FOREMAN, INC PO k 1406029/1552 PROF.SVCS-PLAN CHECK
AMOUNT DATE CHECK
0015510 45223 - 90.00
001-23012-- 1406054/1205 PROF.SVCS-EN 02-334 750.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 840.00
TOTAL DUE VENDOR 840.00
CAROL HERRERA REIMS-MTG 8/3 38.30
0014010-42325-CC205-42325
0014010-42325-CC205-42325 REIMS-LEAG MTG 8/5
39.79
0014010-42325-CC205-42325 REIMS-SCAG MTG 8/5
27.44
0014010-42325-CC205-42325 REIMB-TRANSP MTG 8/5
11.68
TOTAL PREPAIDS .00
TOTAL VOUCHERS 117.21
TOTAL DUE VENDOR 117.21
HERTZ 15561 8004483-001 .00
2505310-46250 13804-46250
TOTAL PREPAIDS .00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR .00
HERTZ EQUIPMENT RENTAL 15574 8041970-001 SCISSOR LIFT TRAILER -DBC 5,963.40
2505310-46250-13804-46250
2505310-46250-13804-46250 8004483-001 SCISSOR LIFT -DBC 13,058.15
TOTAL PREPAIDS .00
TOTAL VOUCHERS 19,021.55
TOTAL DUE VENDOR 19,021.55
HYATT REGENCY 3CMA CONF-BLAKEY 415.23
0014095 -42330 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 415.23
TOTAL DUE VENDOR 415.23
INLAND VALLEY DAILY BULLETIN 15627 67073 LEGAL AD -FPL 2004-94
166.75
001-23010--
001-23010-- 15623 107431 LEGAL AD -FPL 2004-92 174.80
TOTAL PREPAIDS .00
TOTAL VOUCHERS 341.55
TOTAL DUE VENDOR 341.55
JENKINS & HOGIN, LLP 11514 GEN LEGAL SVCS -COW SVCS
90.00
0014020-44020-
0014 02 0 44 02 0-, 11515 GEN LEGAL SVCS-P/WORKS
855.00
OC14020 44020- 11512 GEN LEGAL SVCS -JULY 04 3,660.00
0014020-44020-- 11513 GEN LEGAL SVCS -COM DEV 1,785.00
0014020-44020-- 11511 SPL LEGAL SVCS -JULY 04 58.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 6,448.50
TOTAL DUE VENDOR 6,448.50
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER
PAGE: 6
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO k INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
NIMMY JOSE 12135 RECREATION REFUND 90.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 90.00
TOTAL DUE VENDOR 90.00
K&V BLUEPRINT SERVICE INC PRINT MAINT-PLANNING
219.50
0015210-42110--
0015510-42110-- PRINT MAINT-PUBLIC WORKS 219.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 439.00
TOTAL DUE VENDOR 439.00
BOO KANG 12061 RECREATION REFUND 455.00
001 -34760 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 455.00
TOTAL DUE VENDOR 455.00
KIDZ LOVE SOCCER 15715 CONTRACT CLASS -SUMMER 2,347.80
0015350-45300--
TOTALPREPAIDS.00
TOTAL VOUCHERS 2,347.80
TOTAL DUE VENDOR 2,347.80
KUSTOM IMPRINTS INCORP 15738 76893 SUPPLIES -RECREATION
559.11
0015350-41200-
0015350-41200-- 76953 SUPPLIES -RECREATION 356.23
TOTAL PREPAIDS .00
TOTAL VOUCHERS 915.34
TOTAL DUE VENDOR 915.34
LANTERMAN DEV CENTER/COMM INDUSTRIE 13412 257 PARKWAY MAINT-JUNE 04 1,829.36
0015558 -45503 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,829.36
TOTAL DUE VENDOR 1,829.36
CHRIS LAWRENCE 12069 PK REFUND -DEC 11818 100.00
001-23002--
TOTALPREPAIDS.00
TOTAL VOUCHERS 100.00
TOTAL DUE VENDOR 100.00
LEWIS ENGRAVING INC 15741 13754 ENGRAVE SVCS -CITY TILE
18.40
0014090-42113-.
TOTAL PREPAIDS .00
TOTAL VOUCHERS 18.40
TOTAL DUE VENDOR 18.40
LOS ANGELES COUNTY SHERIFF'S DEPT 66986 HELICOPTER
SVCS -MAY 04 286.95
001441145402 --
01441145402--
TOTAL PREPAIDS
TOTALPREPAIDS .00
TOTAL VOUCHERS 286.95
TOTAL DUE VENDOR 286.95
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER PAGE: 7
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT INVOICE DESCRIPTION PREPAID
NANCY LYONS PO t4 REIMB-SUPPLIES DAY CAMP AMOUNT DATE CHECK
0015350-41200-- 78.61
TOTAL PREPAIDS .00
TOTAL VOUCHERS 78.61
TOTAL DUE VENDOR 78.61
TODD MAIN 12113 PK REFUND -DBC 11059 350.00
001 23002
TOTAL PREPAIDS .00
TOTAL VOUCHERS 350.00
TOTAL DUE VENDOR 350.00
MCE CORPORATION 0404060 VEGETATION SVCS -JUNE 04 6,024.00
0015558-45508--
0015554-45502-- 40653 ROAD MAINT-JUNE 04 6,422 .82
0015554-45504-- 40653 SIDEWALK INSP-JUNE 04 19,475.28
0015554-45506-- 40653 STRIPING & SIGNING -JUNE 10,911.23
0015554 45506- 13270 40653 SIGNS/STRIPING MAINT-JUN 8,271.32
0015554 45502- 13271 406063 ROAD MINT SVCS -JUNE 04 7,760 35
0015554.45512 40653 STORM DRAINAGE -JUNE 04 7,034.84
0015554-45502-- 13271 40653 ROAD MAINT SVCS -JUNE 04 44,033.93
TOTAL PREPAIDS .00
TOTAL VOUCHERS 109,933.77
TOTAL DUE VENDOR 109,933.77
METROPOLITAN TRANSPORTATION AUTH 15727 T-61458 MTA BUS TOKENS -JULY 2,200.00
1125553-45535--
1125553-45533-- 15726 7040455 MTA PASSES -JULY 04 591.21
1125553-45535-- 15726 7040455 CITY SUBSIDY -JULY 04 741.79
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,533.00
TOTAL DUE VENDOR 3,533.00
MOBILE MODULAR MANAGEMENT GROUP 15697 2090634 EQ RENTAL-SYC CYN JULY 492.28
0015350-42140--
TOTALPREPAIDS.00
TOTAL VOUCHERS 492.28
TOTAL DUE VENDOR 492.28
MOONLIGHT PRESS 24177 PRINT SVCS-P/WORKS 167.79
0015510-42110--
0015210.4211C - 24177 PRINT SVGS -PLANNING 167.79
TOTAL PREPAIDS .00
TOTAL VOUCHERS 335.58
TOTAL DUE VENDOR 335.58
MOORE ELECTRICAL CONTRACTING INC 15008 4265P-7 TRFFC SGNL-GRAND/SHOTGUN 67,195.88
2505510-46412-17502-46412
TOTAL PREPAIDS .00
TOTAL VOUCHERS 67,195.88
TOTAL DUE VENDOR 67,195.88
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER
PAGE: 8
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT
DATE
NAKONA GROUP LLC 1760 CONSULTING SVCS -INFO SYS
5,071.00
0014070 44000 - 15589
0014070-44000-- 15589 1739 CONSULTING SVCS -INFO SYS
4,125.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 9,196.00
TOTAL DUE VENDOR 9,196.00
GARY L NEELY
0015210 44210 - 072604-13 PROF.SVCS-GOV CONSULTING
3,240.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,240.00
TOTAL DUE VENDOR 3,240.00
NEW WEST SIGNAL 0421-4 TFFC EGNL-G/SPRNGS/ADEL
32,647.86
2505510-46412-19704-46412
TOTAL PREPAIDS .00
TOTAL VOUCHERS 32,647.86
TOTAL DUE VENDOR 32,647.86
OLYMPIC STAFFING SERVICES 105365 TEMP SVCS -WK 7/25 317.76
0015510-44000--
0015510-44000- 105587 TEMP SVCS -WK 8/1 P/WKS 317.76
0015210-44000-- 105587 TEMP SVCS -WK 8/1 PLNG 158.88
TOTAL PREPAIDS .00
TOTAL VOUCHERS 794.40
TOTAL DUE VENDOR 794.40
ORIENTAL TRADING CO. INC 593337581-01 SUPPLIES -COMM
SVCS 119.00
0015350-41200-
0015350 45300-- 588454462-1 SUPPLIES -JULY 4TH 24.55
TOTAL PREPAIDS .00
TOTAL VOUCHERS 143.55
TOTAL DUE VENDOR 143.55
PAYROLL TRANSFER 04 -PP 17 PAYROLL TRANSFER-04/PP 17
111,900.00
001 -10200 --
TOTAL PREPAIDS 111,900.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 111,900.00
PERS RETIREMENT FUND PP 17/04 SURVIVOR BENEFIT
41.85
001-21109--
001-21109-- PP 17/04 RETIRE CONTRIB-ER 7,478.66
001-21109-- PP 17/04 RETIRE CONTRIB-EE 6,494.28
TOTAL PREPAIDS .00
TOTAL VOUCHERS 14,014.79
TOTAL DUE VENDOR 14,014.79
PROMAX SYSTEMS INC 88852 VIDEO EDITING SYS -SHERIFF
15,031.13
1284411-46250--15745
TOTAL PREPAIDS .00
TOTAL VOUCHERS 15,031.13
TOTAL DUE VENDOR 15,031.13
10;1L11p]
08/12/2004
CHECK
04 -PP 17
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER PAGE: 9
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO k
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
ROTO -ROOTER IE052271
PLUMBING SVCS -PETERSON PK
0015340-42210--15785
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
740.55
TOTAL DUE VENDOR
740.55
S. C.A. C.E.O. 8/27-8/28
SCACEO TRNG-FLACKS 170.00
0015230-42340--
0015230-42340-- SCACEO TRNG-SORIANO 9/9 85.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
255.00
TOTAL DUE VENDOR
255.00
INLi;lv11lJ
740.55
SAFEWAY SIGN COMPANY 54609 SUPPLIES -ROAD MAINT 463.34
0015554 -41250 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 463.34
TOTAL DUE VENDOR 463.34
SAN GAHRIEL VALLEY TRIBUNE 15628 219995 LEGAL AD -FPL 2004-94 194.00
001-23010--
TOTALPREPAIDS.00
TOTAL VOUCHERS 194.00
TOTAL DUE VENDOR 194.00
SECTRAN SECURITY INC 15668 80116 COURIER SVCS -AUG 04 264.18
0014090 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 264.18
TOTAL DUE VENDOR
SOUTHERN CALIFORNIA GAS COMPANY
0015340 -42126 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 62.55
TOTAL DUE VENDOR
SOUTHLAND SPORTS OFFICIALS 15734
0015350-45300--
TOTALPREPAIDS.00
TOTAL VOUCHERS 1,012.00
TOTAL DUE VENDOR
STITCHES UNIFORMS & EMBROIDERY 15661
0015310 -41200 -
TOTAL PREPAIDS -00
TOTAL VOUCHERS 1,074.06
TOTAL DUE VENDOR
TOSHIBA BUSINESS SOLUTIONS
0015333-42210--
264.18
11861739008 GAS SVCS-HRTG COW CTR
62.55
OFFICIAL SVCS -7/21-8/3 1,012.00
1,012.00
6172 SUPPLIES-MAINT STAFF 1,074.06
1,074.06
141053 COPIER MAINT-DBC JULY 110.25
TOTAL PREPAIDS .00
TOTAL VOUCHERS 110.25
TOTAL DUE VENDOR 110.25
62.55
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42 VOUCHER REGISTER PAGE: 10
DUE THEN: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PC 8$ INVOICE DESCRIPTION PREPAID
UNIVERSAL FORMS LABELS & SYSTEMS IN 15587 U74683 CITATION BOOKS-NBRHD IMP AMOUNT DATE CHECK
0015230-42110-- 1,818.28
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,818.28
TOTAL DUE VENDOR 1,818.28
VALLEY TROPHY & NAMEPLATE 12449 SUPPLIES -RECREATION 136.40
0015350 41200--
TOTALPREPAIDS.00
TOTAL VOUCHERS 136.40
TOTAL DUE VENDOR 136.40
VANTAGEPOINT TRANSFER AGENTS -457 PP 17/04 8/13/04 -PAYROLL DEDUCTION 21,042.96
001 -21108 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 21,042.96
TOTAL DUE VENDOR 21,042.96
VELOCITY NETWORKS INC 736002 MONTHLY MAINT-Tl CHARGE 999.00
0014090-42125--
TOTALPREPAIDS.00
TOTAL VOUCHERS 999.00
TOTAL DUE VENDOR 999.00
VERIZON CALIFORNIA 9098613690 PH.SVCS-FAX LINE CMGR 29.15
0014030-42125--
0015340-42125-- 9098619227 PH.SVCS-MAPLE HILL 91.22
0014010-42125-- 9096120740 PH.SVCS-FAX LINE C/CNL 22.73
0015333-42125-- 9098612946 PH.SVCS-DBC 92.50
0015340-42125-- 9095949117 PH.SVCS-REAGAN PR 91.22
0015340-42125-, 9093965680 PH.SVCS-HTGR COMM CTR 25.27
0014090-42125-- 9093969774 PH.SVCS-DATA MODEM 21.97
0014090-42125- 8887772489 PH.SVCS-GENERAL 30.13
1:85098.42125 9093964035 PH.SVCS-DIAL IN MODEM 60.73
TOTAL PREPAIDS .00
TOTAL VOUCHERS 464.92
TOTAL DUE VENDOR 464.92
VERIZON WIRELESS -LA CELL CHRGS-COUNCIL 47.83
0014010-42125-CC205-42125
0014415-42125-- CELL CHRGS-V/PATROL 15.51
0014090-42125-- CELL CHRGS-GENERAL 47.83
0014010-42125-CC405-42125 CELL CHRGS-COUNCIL 47.83
0014090-42125-- CELL CHRGS-GENERAL 49.17
0014030-42125-- CELL CHRGS-CMGR 47.83
0014440-42125-- CELL CHRGS-EMERG PREP 143.49
TOTAL PREPAIDS .00
TOTAL VOUCHERS 399.49
TOTAL DUE VENDOR 399.49
SAVITA VERMA 12136 RECREATION REFUND 52.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 52.00
TOTAL DUE VENDOR 52.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/2004 08:16:42
VOUCHER REGISTER PAGE: 11
DUE THRU: 08/12/2004
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION AMOUNT PREPAID
DATE CHECK
VISION INTERNET PROVIDERS INC 15752
9648 WEB HOSTING -JULY 04 150.00
0014070 -44030 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 150.00
TOTAL DUE VENDOR
150.00
WALNUT VALLEY EDUCATIONAL FOUNDATN
COMMUNITY ORG SUPPORT FND 500.00 08/12/2004
55146
0114010 -42355 --
TOTAL PREPAIDS 500.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR
500.00
WEST COAST MEDIA 15693 80052149
AD -CONCERTS JULY 04 475.00
0014095 -42115 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 475.00
TOTAL DUE VENDOR
475.00
R08ERTEEN WILSON 12066 RECREATION
REFUND 64.00
001 34780
TOTAL PREPAIDS .00
TOTAL VOUCHERS 64.00
TOTAL DUE VENDOR
64.00
WORLD WIDE BINGO SUPPLIER
1808/PO15685 SUPPLIES -COMM SVCS 264.90
0015350 -41200 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 264.90
TOTAL DUE VENDOR
264.90
PAUL WRIGHT 15656 8/6/04 A/V SUPPORT SVCS -7/27,8/3 157.50
0014090 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 157.50
TOTAL DUE VENDOR
157.50
ROBERT ZIRBES REIMS -CELL USAGE
JULY 43.25
0014010-42125--
TOTALPREPAIDS.00
TOTAL VOUCHERS 43.25
TOTAL DUE VENDOR
43.25
REPORT TOTAL PREPAIDS 124,071.00
REPORT TOTAL VOUCHERS 385,534.81
REPORT TOTAL 509,605.81
Agenda: 6.4
Meeting Date: August 17, 2004
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: SECOND READING OF ORDINANCE NO. 06 (2004) AMENDING
SECTION 10.12.310 OF THE DIAMO ND BAR CITY CODE REGARDING
PRIMA FACIE SPEED LIMITS FOR CERTAIN CITY STREETS.
RECOMMENDATION:
Approve second reading by title only and adopt Ordinance No. 06 (2004).
BACKGROUND:
Ordinance No. 06 (2004) provides for an amendment to Section 10.12.310 as
referenced in the title. ApubIic hearing and the first reading of the Ordinance occurred
at the August 3, 2004, City Council meeting. Upon approval of second reading, the
referenced amendment will be effective August 17, 2004.
PREPARED BY:
Sharon Gomez, Senior Management Analyst
WATAI CLUTIA921- a
David G. Liu James DeStefano
Director of Public Works Deputy City Manager
Attachments: Ordinance No. 06 (2004)
I%
ORDINANCE NO. 06 (2004)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING
SECTION 10.12.310 OF THE DIAMOND BAR CITY CODE REGARDING PRIMA FACIE
SPEED LIMITS FOR CERTAIN CITY STREETS
A. RECITALS
(i) California Vehicle Code Section 22358 provides that this City Council
may, by ordinance, set prima facie speed limits upon any portion of any
street not a state highway.
(ii) The City has conducted a speed zone survey, dated August 3, 2004, of
certain streets within the City of Dia mond Bar.
(iii) The determination concerning prima facie speed limits set forth in Part B.,
below, are based upon the speed zone survey identified in Section A. (ii),
above.
(iv) All legal preconditions to the adoption of this Ordinance have been
satisfied.
B. ORDINANCE
NOW, THEREFORE, THE CITY COUNCI L OF THE CITY OF DIAMOND BAR
DOES HEREBY ORDAIN AS FOLLOWS:
Section 1.
10.12.310 of the Diamond Bar City Code is hereby amended and replaced in its
entirety to read, in words and figures as follows:
(a) The prima facie speed which is most appropriate to facilitate the orderly
movement of traffic and is a speed limit which is reasonable and safe on such
portion of each such street is set forth in this subsection for each such street:
Avenida Rancheros/Temple Ave, Diamond Bar Boulevard
To Northeast City Limits
45 mph
Brea Canyon Road, North City Limits to Washington Street
45 mph
Brea Canyon Road, Washington Street to Lycoming Street
45 mph
Brea Canyon Road, Lycoming Street to Golden Springs Drive
40 mph
Brea Canyon Road, Golden Springs Drive to Pathfinder Road
45 mph
Brea Canyon Road, Pathfinder Road to Fountain Springs Drive
40 mph
Brea Canyon Road, Fountain Springs Drive to Diamond Bar
45 mph
Boulevard
Brea Canyon Road, Diamond Bar Boulevard to Copper
45 mph
Canyon Drive
Brea Canyon Road, Copper Canyon Drive to South City Limits
50 mph
Brea Canyon Cut -Off, West City Limits to Brea Canyon Road 40 mph
Chino Avenue, Chino Hills Parkway to East City Limits 50 mph
Chino Hills Parkway, North City Limits to South City Limits
50 mph
Copley Drive, Golden Springs Drive to Bridge Gate Drive
35 mph
Diamond Bar Boulevard, Brea Canyon Road to Goldrush Drive
45 mph
Diamond Bar Boulevard, Goldrush Drive to Highland Valley Road
40 mph
Diamond Bar Boulevard, Highland Valley Road to Temple Avenue
50 mph
Gateway Center Drive, Bridge Gate Drive to Golden
35 mph
Springs Drive
Golden Springs Drive, West City Limits to Lemon Avenue
50 mph
Golden Springs Drive, Lemon Avenue to 900 feet west
40 mph
Of Gona Court
Golden Springs Drive, 900 feet west of Gona Court to 1300 feet
40 mph
East of Adel Avenue
2
Golden Springs Drive, 1300 feet east of Adel Avenue to
45 mph
Sabana Drive
Golden Springs Drive, Sabana Drive to Platina Drive
40 mph
Golden Springs Drive, Platina Drive to Avenida Rancheros/
45 mph
Temple Avenue
Grand Avenue, West City Limits to Summitridge Drive
45 mph
Grand Avenue, Summitridge Drive to East City Limits
45 mph
Lemon Avenue, North City Limits to Golden Springs Drive
40 mph
Lycoming Street, Lemon Avenue to Brea Canyon Road
35 mph
Montefino Aenue, Grand Avenue to Diamond Bar Boulevard
25 mph
Pathfinder Road, West City Limits to Brea Canyon Road -
45 mph
North
Pathfinder Road, Brea Canyon Road-North to Brea Canyon
40 mph
Road-South/Fern Hollow Drive
Pathfinder Road, Brea Canyon Road-South/Fern Hollow
45 mph
Drive to Diamond Bar Boulevard
Sunset Crossing Road, West City Limits to Diamond Bar
35 mph
Boulevard
Sunset Crossing Road, Diamond Bar Boulevard to
25 mph
Golden Springs Drive
Temple Avenue, Diamond Bar Boulevard to Golden Springs
45 mph
D rive
Walnut Drive, West City Limits to Lemon Avenue
40 mph
Washington Street, Brea Canyon Road to Northeast City Limits
40 mph
The prima facie speed which is most appropriate to facilitate the orderly
movement of traffic
and is a speed limitwhich is reasonable and safe on all streets other than
the streets listed
above is 25 mph.
3
(b) The City Engineer is hereby authorized and directed to install appropriate
signs upon such portion of each such street specified herein giving notice of the primate
facie speed limitfor each such street declared in this section.
(c) No person shall operate any vehicle in violation ofthis section.
Section 2. The City Clerk shall certify to the adoption of this ordinance and shall
cause the same to be posted in three (3) public places within the City of Diamond Bar
pursuant to the provisions of Resolution 89-6.
PASSED, APPROVED AND ADOPTED this 17th of August, 2004.
Bob Zirbes, Mayor
I, Linda C. Lowry, City Clerk of the City of Diamond Bar, California do hereby certify that the
foregoing Ordinance was passed, approved and adopt ed at a regular meeting held on the
17th day of August, 2004, bythe following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
LINDA C. LOWRY, City Manager
City Clerk
4
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lo wry, City Manager
Agenda # 6.5
Meeting Date: 08/17/04
AGENDA REPORT
TITLE: APPROVE FY 04/05 BUDGET AMENDMENTS AND DAVID EVANS CONTRACT
TO INCLUDE:
A.) A $70,000 INCREASE IN ESTIMATED GENERAL FUND REVENUES RECOGNIZING
LOS ANGELES COUNTY PROPOSITION "A" SAFE PARKS ACT REVENUE AS A SOURCE
OF FUNDS FOR PREVIOUSLY BUDGETED MAINTENANCE OF ELIGIBLE PARKS; AND
B.) A $70,000 INCREASE IN GENERAL FUND TRANSFERS OUT TO THE CAPITAL
IMPROVEMENT (CIP) FUND; AND
C.) A $70,000 INCREASE TO THE CIP FUND TRANSFERS IN AND TO ELEVEN (11) CIP
PROJECT APPROPRIATIONS FOR ARCHITECTURAL AND PROJECT MANAGEMENT
SERVICES; AND
D.) A CONTRACT AMENDMENT (#7) WITH DAVID EVANS AND ASSOCIATES, INC FOR
LANDSCAPE ARCHITECTURE FOR $70,000 TO PROVIDE THE AFORESAID SERVICES.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: The total cost of Amendment #7 to the Evans contract is $70,000. There
is $70,000 available in L.A. County Prop A "Safe Parks Act' maintenance funds that can be
applied for and deposited in the Gener al Fund. This will permit the savings to be transferred to
the CIP fund and then appropriated to fund the cost of this contract amendment. The Prop A
maintenance funds can be deposited to the General Fund because the maintenance costs for the
projects eligible for this funding, Pantera and Peterson Parks, are already funded from the
General Fund.
BACKGROUND: The City Council entered into a Consulting Services Agreement with David
Evans and Associates, Inc. (DEA) for landscape architectural services on February 5, 2002.
Previous contract amendments, numbers 1-6, increased the total authorized amount to $227,026.
Projects included in these amendments are:
a) Grand Ave. Median Design
b) Pantera Park Picnic Shelter Design and construction services
c) Sycamore Canyon Park Trail and Trail Head Design and construction services
d) Brea Canyon Cut-off Landscape Improvement s Design and construction services
e) Sycamore Canyon Park Slopes Landscape Design and construction services
D Temple Ave./ Diamond Bar Blvd. Landscape Design and construction services
g) Four Median and Parkway Landscape Designs and construction services
h) Summit Ridge Park Improvements Design and construction services
DISCUSSION: Staff plans to aggressively complete the construction of the 2004/05 Capital
Improvements Program this fiscal year. To do this, staff needs the Project Management Services
available from David Evans and Associates. The following eleven projects will be constructed by
June 30, 2005:
1. Pantera Park -Two Picnic Shelters
2. Sycamore Canyon Park -ADA Retrofit Phase II
3. Sycamore Canyon Park -ADA Retrofit Phase III
4. Starshine Park -ADA Retrofit
5. Sycamore Canyon Park -Trail &Trail Head Improvement
6. Summitridge Park Improvements - Restrooms, Tot Lot & Drinking Fountain
7. Slope Improvement - Brea Canyon Cut-off between Fallowf ield and West City Limit
8. Landscape Improvement - Diamond Bar Blvd between Maplehill Rd & Mt Laurel
9. Landscape Improvement - Pathfinder @ Evergreen Springs
10. Landscape Improvement -Brea Canyon Road @ Gerndal
11. Landscape Improvement -Golden Springs @ Adel
The types of services that will be provided by Da vid Evans and Associates include, but aren't
limited to:
a. Up -date of City's boiler plate specifications to include revisions requested by the
City Attorney.
b. Work with City staff to package the bid documents and ultimately determine the
construction contractor.
c. Provide leadership of construction teams made up of City staff to efficiently and
effectively manage each project.
d. Serve as chairman of all project related meetings, including the development of
meeting agendas and action minutes.
e. Provide construction observation services at each project site.
f. Review all invoices and recommend appropriate progress payments
g. Ensure that all projects are constructed according to plans and specifications.
h. Handle all RFI's and change order requests for each project.
i. Conduct final walk through and develop punch lists for each project.
j. Work with staff to proc ess notice of completion.
The plans and specifications for these projects have all been substantially completed. To
complete the construction ofthes eprojects during the current fiscal year requires the help of
construction project manager. Services related to managing and expediting the construction of
these eleven projects will total no more than $70,000.
The contract amendment will also extend the term of the contract for two years, until February 5,
2007; and allow an additional one year term if deemed to be in the best interest of the City by the
City Council.
ATTACHMENTS:
1) Amendment #7 to Agreement dated
2) DEA Proposal to Provide Landscape
dated August 6, 2004.
3) DEA Consulting Services Agreement
REVIEWED BY:
Bob Rose
Director of Community Services
August 17, 2004.
Architectural and Project Management Services
dated February 5, 2002.
James DeStefano
Deputy City Manager
AMENDMENT #7 TO AGREEMENT
THIS AMENDMENT #7 TO AGREEMENT is made this 17th day of August 2004, by and between the
CITY OF DIAMOND BAR, amunicipal corporation ("City") and DAVID EVANS AND ASSOCIATES,
INC. ("CONSULTANT').
Recitals:
a. CONSULTANT entered into an agreemen t with CITY on February 5, 2002 (the
"AGREEMENT") in the amount not to exceed $25,000 for as -needed Landscape Architect
Services for the term of February 5, 2002 through February 5, 2005.
b. Additional Landscape Architect services were added to agreement per Amendments #1
through #6 between the dates of April 2, 2002 and August 5, 2003, for a total authorization
not to exceed $227,026.
C. Parties desire to amend the AGREEMENT to extend the AGREEMENT for two years and
to provide for additional Landscape Architect Services described as follows:
On-call Landscape Architectural and Project Management Services per DEA proposal dated
August 6, 2004.
d. Fee for additional Landscape Architectural and Project Management Services described
herein shall not exceed $70,000.
e. Consultant represents that it is fully qualified to perform such consulting services by virtue
of its experience and the training, education and expertise of its principals and employees.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Section 2 of the AGREEMENT is amended to read:
Term of Agreement. This contract shall take effect February 5, 2002, and shall continue
until February 5, 2007, with the possibility of one (1) additional annual renewal, unless earlier
terminated pursuant to the provisions herein.
Section 2 -- Attachment `B" to the AGREEMENT is amended by adding thereto the following
additional landscape architect/pro ject management services:
On-call Landscape Architectural and Project Management Services as described in proposal
dated August 6, 2004.
Section 2 — Section 3 of the AGREEMENT is amended to add compensation in the amount of
$70,000, for a total authorization not to exceed $297,026.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #7 TO AGREEMENT on
the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
DAVID EVANS AND ASSOCIATES
Consultant
Signed Signed
Bob Zirbes
Mayor Title
APPROVED TO FORM
City Attorney
City Clerk
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # _6.6
Meeting Date: August 17, 2004
AGENDA REPORT
TITLE: Authorize City Manager to purchase Geographic Information Systems software and
hardware from ESRI for an am ount not to exceed $45,000
Recommendation:
City staff recommends the City Council authorize the City Manager to purchase the required software
and hardware.
Budget/Financial Impact:
The cost for the GIS program will be $45,000. There are sufficient funds available in the current year
budget for this expenditure. The City budgeted $180,000 of AB 2766 funds to continue the
implementation of the e -government applications identified in the City's E -Government Strategic Plan.
AB 2766 funds are designated for use to reduce air pollution and other vehicle emissions. While the
implementation of the GIS in and of itself is not expected to reduce vehicle emissions, it is a
necessary component of future applications such as online permitting and online code enforcement
tracking which will significantly reduce vehicle trips and noxious emissions.
In future years, there will be annual software maintenance costs of approximately $3,000 and an
additional $2,000 for hardware replacement reserves.
No additional staffing is required as part of this purchase. However, at some point in the future,
depending upon the number of on line applications the City places on line, there may be a need to re-
organize the Information Systems Department, utilize additional contract services, add a staff
member or some combination. If required, this will be presented to the City Council at some point in
th a fu to re.
Background:
GIS stands for Geographical Information Systems. GIS combines layers of information about a place
to give you a better understanding of that place. What layers of information you combine depends on
your purpose and what information is available. Typically a GIS program begins with basic parcel
information and then layers of information such as location of sewer line, water lines, centerline ties
for streets, curb and gutter, and building permits and other development information for each parcel,
etc. are placed on top of each other to create a 3 dimensional mapping system. The amount of
information that can be stored in GIS is limited only by the imagination and financial resources to
secure such information.
Discussion:
As mentioned above the City adopted an E -Government Strategic Plan a fewyears ago that identified
a number of online services the City could implement to better serve its residents. Since that time we
have purchased and implemented several new applications, revised the City's web site in anticipation
of additional online services and online transaction capabilities. As we move into the next realm of
online services such as online permitting for level opment services and code enforcement reporting
and tracking programs, GIS is a crucial element to ensure the proper functioning of those systems. In
addition, the City will be upgrading its financial system this year and itwould be appropriate that if the
City were to implement a GIS program, it be done prior to the implementation of either the financial
system or the online permit program to ensure proper configuratio n of those systems.
Also, in the next 60 days the City will begin its pavement management program to evaluate the
quality of the streets in Diamond Bar. This information will be provided to the City in a GIS
compatible format and it is appropriate to have the GIS program in place prior to the delivery of this
data.
The recommendation is to purchase the hardware and software from ESRI, no other bids were
solicited. ESRI, is the recognized expert in the field and provides the industry standard for GIS
systems, additionally they load their software on HP 's extremely dependable hardware. In addition,
HP provides excellent technical support services. By purchasing directly from the Software vendor
and manufacturer, the City can avoid any costly mark ups by resellers. In addition, the City is
purchasing the software and hardware at a combined lower price than purchasing the software only
from a reseller. Since the City is purchasing directly from the vendor and manufacturer and through
State purchasing contract, no formal bidding process is required. If approved by the City Council,
these purchases will be made immediately.
The following shows the specific cost information for all of the purchases:
Hardware and Software ($35,000)
Training Services ($6,000)
Software licensing and custom programming ($4,000)
It is recommended that the City Council authorize these expenditures in advance since the total
purchases will exceed the City Manager's spending authority of $25,000.
PREPARED BY:
REVIEWED BY:
Information Services Manager Deputy City Manager
Agenda # 6.7
Meeting Date: Aug. 17, 2004
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: ADOPT RESOLUTION APPROVING CITY COUNCIL "STANDARDS OF OPERATION
AND CODE OF ETHICS" AMENDING SECTION C-9 OF THE "CITY OF DIAMOND
BAR POLICIES AND PROCEDURES" (199 6) AND RESCINDING DIAMOND BAR
CITY COUNCIL RESOLUTION 96-28.
RECOMMENDATION:
It is recommended that the City Council adopt the resolution
FISCAL IMPACT:
There is no fiscal impact to the City.
BACKGROUND / DISCUSSION:
Several months ago, atthe behest of Councilme mber O'Connor, then Mayor Herrera appointed a
Sub -Committee to oversee the creation of a City Counc it Code of Ethics. City Staff was directed to
research the issue. During the course of many meetings, the Sub -Committee compiled information
from existing Diamond Bar policies, state law and several other cities including Brea and Claremont.
The "Standards of Operation and Code of Ethics" is designed to define the roles, responsibilities and
expectations of the City Council and City staff. It is also intend ed to promote understanding of and
trust in the operation of the City government.
The Sub -Committee subsequently prepared a revision of the already -existing "Standards of
Operation" section (C-9) of the City Policies and Procedures (1996). After several additions,
deletions, reviews and revisions by the Sub -Committee, City staff, other members of the City Council
and the City Attorney a final draft was created entitled the City Counc it Standards of Operation and
Code of Ethics.
This resolution will rescind City Council Resolution 96-28 which originally established City Council
standards of operation.
Prepared by:
Jim Clarke
Legislative Analyst
Attachments:
Resolution No. 2004 -XX
"Standards of Operati on and Code of Ethics"
V *00XII 0*] 0 0 0 101VIOT111 offill
A RESOLUTION OF THE CITY COUNCI L OF THE CITY OF DIAMOND BAR
APPROVING CITY COUNCIL "STANDARDS OF OPERATION AND CODE OF
ETHICS" AMENDING SECTION C-9 OF THE "CITY OF DIAMOND BAR POLICIES
AND PROCEDURES" (19 96) AND RESCI NDING DIAMOND BAR CITY COUNCIL
RESOLUTION 96-28
WHEREAS, it is important to the successful operation of any public organization that
standards be established to define the roles, responsibilities , and expectations of the
governing board and staff in the operation of the organization; and
WHEREAS, the establishment of standards and ethical guidelines by the City Council
will promote understanding and trust among members of the City Council and City staff
with regard to said roles, responsibilities and expectations for the operation of the City;
and
WHEREAS, Diamond Bar City Council Resolution 96-28 established such standards
and guidelines in 1996 as Section C-9 of th e City of Diamond Bar Policies and was in
need of review and updating;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond
Bar adopts the revised "Standards of Operations and Code of Ethics" amending section
C-9 of the City of Diamond Bar Policies and Procedures and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt the
Resolution and the City Clerk shall certify to the adoption
SECTION 2. That the City Clerk shall update the City of Dia mond Bar Policies and
Procedures to incorporate the attached revision of Section C-9, the Standards of
Operation and Code of Ethics.
PASSED, APPROVED AND ADOPTED THIS day of
2004.
Bob Zirb es, Mayor
I, LINDA C. LOWRY, City Clerk of the City of Diamond Bar do hereby certify that
the foregoing Resolution was passed, approved and adopted this
Day of , 2004 by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Linda C. Lowry, City Clerk
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-9
Authority: city Council Resolution No.
Effective:
Revised:
CITY COUNCIL
PURPOSE
The purpose of this document is to define the roles, responsibilities and expectations of the
City Council and City staff and to promote understanding of and trust in the operation of the
City government.
OPERATION OF CITY COUNCIL MEETINGS
A. The Council meets on the first and third Tuesdays of each month. The City
Council meeting agenda will be prepared by the City Manager and distributed to the
City Council not later than the Friday prior to the applicable City Council meeting.
Any member of the Council may include an item of business on an agenda with the
consent of the Mayor. Meetings shall be conducted in accordance with the Ralph M.
Brown Act (Government Code Sections 54950 et seq. ) and procedural matters
decided in accordance with Robert's Rules of Procedure to the extent applicable to
meetings of local government agencies.
B. Under the item entitled "Approval of the Agenda," the Mayor, with Council
consent, may change the order in which the Council will address the items of
business listed on the printed agenda. This is also the time during which items of
business may be removed from the agenda or added in accordance with the
requirements ofthe Brown Act.
C. Public Comments on matters ofbusiness listed on the consent calendar and on
matters within the subject matter jurisdiction of the Council, but not on the agenda,
are scheduled immediately following the Flag Salute, Roll Call and Special
Presentations, Certificates, Proclamations. A member of the public may utilize this
time to request that an item be added to a subsequent meeting agenda.
In order to ensure that all members of the public have an opportunity to speak pertaining to issues that are
not on the meeting agenda and that the Council is able to complete the public's business, there shall be a
five-minute limitation on comments by the public. The Mayor will be responsible for enforcing the time
limit and shall do so uniformly. Upon request of a speaker, the Mayor may, with the concurrence of the
Council, extend the time limit if the nature of the issue warrants an extension of time. The Mayor may,
likewise, with the concurrence of the Council, shorten the five-minute time limitation for all speakers if
warranted by the number of speakers or the press of business.
No action is to be taken on items raised under Public Comments. Immediately
following Public Comments, the Mayor may direct staff to respond or allow other
Council members to respond to a matter raised bythe public.
D. Public hearings shall be opened by the Mayor. The Council shall first hear the
staff report and individual members may ask questions of staff. Then, the Mayor
shall ask for a presentation by the applicant, which shall be of such duration as
determined appropriate by the Mayor based on the complexity of the matter. If the
matter is an appeal filed by someone other than the applicant, the appellant shall
present first, followed by the applicant. Then , the Mayor shall ask for comments from
the public, which shall be limited to five minutes per speaker. If the members of a
large organized group of people wish to cede their individual time to a
spokesperson, the Mayor may allocate additional time to the spokesperson. The
applicant/appell ant shall be acco riled an opportunity for a brief rebuttal. After public
comment, the City Council shall deliberate and take action. No comments or
deliberation shall be a (lowed once a final action has been taken.
E. In accordance with State law, the Council may by majority vote waive full reading of any ordinance and
introduce and adopt it by title only.
F. During Councilmember Comments and Subcommittee Reports, Council
members may make a brief report of their activities or the activities of
subcommittees of which they are a member . Council members may also use this
opportunity to request an item of business be included on an upcoming Council
agenda. The item will be included unless a majority of the City Council directs
otherwise. A Council decision on legislative or policy matters shall only be
reconsidered at the request of a Council member after a 6 -month "cooling off'
period, unless a majority of the City Coun cil affirmatively agrees otherwise. Final
decisions of quasi-judicia I matters are not subject to reconsiderati on.
G. If the Council desires to proceed past 11:00 p.m., the Counc il, at 10:45 p.m.,
will determine which issues will be complete d at that meeting and which items will be
continued to an adjourned meeting or to the next regular meeting.
N:1111=1:7,1WtIF_1Z117t1VIRWC161 4VZIIZDOW 11V«6111ZNIMkyd=1 =1101Zn_1
A. Any written correspondence or other materials received at a City Council
meeting (from the public or staff) will be documented by the City Clerk with a receipt
time and date and made available for public review immediately upon distribution to
the Council.
B. The City Council may, in its discretion, prioritize and agendize items of business
suggested bythe public.
C. City Council meeting minutes shall be prepared in a modified action -taken
format, rather than a transcript format. All City Council meetings shall be audio -
taped and video-taped in their entirety. City Counc it meeting tapes and Planning
Commission meeting audio- tapes shall be retained for two years from the date of
the meeting. All other Commission and Committee meeting audio -tapes shall be
retained until the approved minutes of a meeting have been reported to the City
Council.
D. City Council member conduct during meetings:
i. The Council Member making a motion shall either restatethe motion orhave the
City Clerk restate the motion, before the vote, to clarify the motion for the public
and staff.
ii. Council Members shall avoid getting into debates or dialogu a with a member of
the public. Council Members shall also avoid getting into debates with staff.
iii. Any concerns by a Council Member over the performance of a City employee
during a Council meeting should be privately directed to the City Manager to
ensure the concern is properly addressed.
iv. Respect for each individual Council Members' interpersonal style will be a
standard ofoperation. Courtesy and sensitivity to individual points of view will be
a standard of operation. Council members will refrain from personal attacks on
each other.
V. Items of business voted on during a meeting should generally not be revisited
during Council Comments or anytime later in a Council meeting. No comments
shall be made on public hearing items involving quasi-judicial matters after final
action has been taken.
vi. The Mayor may with the approval of th e City Council during a Council meeting
create a Task Force or Working Group to research, create and/or oversee new
programs orprojects.
vii. Council Members have a duty to vote in the affirmative or in the negative on all
motions, unless precluded by lawfrom participation.
E. The City Attorney shall act as Parliamentarian. The speaker having the floor
may at any time request of the Parliamentarian the rules of order, or procedures
to be followed. The Chair may at any time interrupt the proceeding to request a
ruling from the Parliamentarian.
. �l3IV«6]kyiIkyiI6114WZE,y
A. Individual Council Members may attend Commission meetings as members
of the public, but are cautioned about becoming involved in the meeting's
discussions and/or violating the Brown Act.
B. Significant Commission recommendations and/or actions will be reported in
writing to the City Council on its regular meeting agendas.
C. New ideas or suggested programs formulated by a Commission will not be
final until approved by the City Council.
5. COUNCIL MEMBER PRESENTATIONS AT OTHER AGENCIES AND GROUPS
If a member of the City Council represents the City before another governmental
agency or organization, the Council Member will first indicate the majority position of the
Council. Personal opinions and comments may be expressed only if the Council
Member clarifies that these statements do not represent the position of the City Council.
6. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF
A. Council Members and staff will treat each other with respect during Council
meetings. When expressing criticism, Council Members will endeavor to criticize work
product rather than making personal attacks on staff members.
B. In public session, City staff members will address Council members, utilizing
Mayor, Councilman, Councilwoman, or Council Member. Council Members will
address all staff members utilizing Mr., Mrs., or Ms. rather than the person's first
name.
C. City staff acknowledges that the Council is the City's policymaking body. The City
Council acknowledges that staff administers the Council's policies.
D. The Council, as the overall policy-making body, holds the City Manager
responsible for the administration of the City Departments. The overall internal
administration by the City Manager is necessary in order to assure efficient and
economic operations of the various departments in accordance with Council direction.
E. The Council acting as a body will direct the City Manager on all major or new
issues. ACouncil Member will not initiate any action or have prepared any report that
is significant in nature or initiate any project or study without the approval of the City
Council.
F. All written information material requested by individual Council Members will be
submitted by staff to all Council Members with the notation indicating which Council
Member requested the information.
G. Council will not attempt to coerce orinfluence staff in the making ofappointments,
the awarding ofcontracts, theselection ofconsultants, the processing ofdevelopment
applications, orthe granting of City licenses orpermits.
H. Mail addressed to the Mayor and City Council will becirculated bythe Department
of the City Manager to the City Council along with either a response approved by the
Mayor and City Manager or information about how the response is being handled.
The Mayor's response, when appropriate, and the original communication, will be
submitted to Council Members for their information. Mail addressed to individual
Council Members will be given directly to the respective member. Members may
respond personally to the mail or may request a response from City staff if the issue
and/or situation is/are appropriate.
I. Team sensitivity and support is important. Once a final decision is reached, it will
be accepted, supported and implemented by staff as well as the full City Council.
7. INDIVIDUAL COUNCIL MEMBER ETHICS AND RESPONSIBILITIES
A. City Council Members will keep all written and oral information provided on matters
that are confidentia I under State law in strict confidence to insure that the City's position
is not compromised. No dissemination of information or materials will be made to
anyone, except Council Members, City Attorney, City Manager or Deputy City Manager.
B. If the City Council, in closed session , has provided direction to City staff on
proposed terms and conditions for any type of negotiations, whether it be related to
property acquisition or disposal, a proposed or pending claim(s) or litigation, and/or
employee negotiations, all contact with the other party will be through the designated
City person(s) represent ing the City in the handling of the negotiations or litigation. A
Council Member will not have any contact or discussion with the other party or its
representative involved with the negotiation during this time and will not communicate
any discussion conducted in closed sessions without prior approval of the City Council.
C. Frequent communication is an important and integral part of Council relationships
and will be the standard of operation.
D. Council approach to authority is collaborative rather than individual.
E. Council Members will keep an open mind on all issues.
F. Council Members, on matters pertaining to upcoming or anticipated quasi-judicial
items as to which a public hearing will be held, will maintain as near neutral position as
possible to assure not only the appearance but the actual degree of impartiality that is
attendant to our community responsibility.
J,&i :901 Yl3 I VM LTA =1 11 /_l
A. "City Media" means official City stationery and all other documents to which the City
logo or insignia is officially or unofficially affixed; the use of City -owned equipment for
the electronic transmission of information; and any other instrumentality or medium of
communication which appears to be an official communication of the City. "City Media"
shall not include business cards or individualized City Council stationery. The use of
City -owned equipment for the electronic transmission of information is regulated by
separate City of Diamond Bar Policy and Procedure A-2, "Computer Use Policy."
B. City Media shall be used by City Council Members solely to
communicate an official City policy, position or response to an inqu iry. City Media shall
not be used to advocate for or against a candidate for political office.
C. Individualized City Council stationery maybe used for any purpose
germane to the performance of City Council duties or a Coun cil Member's status as a
public official. It shall not be used to solicit votes, endorsements or funds in connection
with a political campaign for re-election to the City Council. City business cards may be
used for identification purposes.
D. Any use of City Media by city elected and appointed officials outside proscriptions of
Paragraph iii above is strictly prohibited, and subjects the user to any or all of the
following:
a. Censure.
b. Removal from City Counc it committee assignments.
C. Suspension of City sponsored attendance at conferences, meetings,
workshops, seminars and similar gatherings.
d. Discontinuance of City creditcard use.
e. Discontinuance of use of City equipment including but not limited to,
automobiles, computers and software and copying machines.
f. Any other sanctions or removal of privileges deemed appropriate by the
City Council.
Agenda #
Meeting Date:
6.8
8/17/04
�T'
CITY COUNCIL _ � AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVAL OF REVISION TO FACILITY USE POLICY FOR THE DIAMOND BAR
CENTER TO CLARIFY DEADLINE FOR PRIORITY SCHEDULING FOR USE OF THE
FACILITY BY CITY RECOGNIZED SENIOR CITIZEN MEMBERSHIP GROUPS AND
APPROVAL OF THE USE OF THE GRAND VIEW BALLROOM BY THE SUNSHINE
SENIORS ON NOVEMBER 19, 2004.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: None.
BACKGROUND: City staff began accepting reservations for the Diamond Bar Center after the City
Council adopted Resolution No. 2003-60 on October 7, 2003 approving the Facility Use Policy.
For the past 10 months, staff has processed over 200 fee-based reservations that will generate over
$335,000 in revenue. Section IV (pages 4 & 5) of the Facility Use Policy classifies the use categories
into various levels of priority. Section V, Number 9 (page 6) states that the priorities will be used only
when two or more applications are submitted simultaneously for the same date, time and room.
Recently, staff received two requests for the use of the Grand View Ballroom for the evening of
November 19, 2004. The requests were not received simultaneousl y, but one day apart. Staff gave
priority to the first request received, even though it was from a group with a lower priority than the
group that submitted the request thefollowing day. Staff believed that bumping any reservation
request with a request from a group with a higher priority would not be in the best interest of the
facility users.
DISCUSSION: Staff is seeking City Council direction on how long a reservation request from a lower
priority group can bebumped by a request from a higher priority group. Staff believes that once an
application is received along with the required deposit payment, the requested use should be
reserved and not subject to bumping, unless directed by City Council action. Section B, Number 5 of
Resolution No. 2003-60 states that any or all provisions in the Facility Use Policy may be waived by
action of the City Council.
Staff recommends that Section V, Number 9 (page 6) be revised as follows:
"Use will be approved based on availabi lity in accordance with priority rankings. In the unlilkely event
If two or more applications are submitted ems„ aigeo+sly-for the same date, time and room(s), the
applications will be processed according to priority rankings. Once the required application is
submitted and the required deposit is paid by the applicant, their use can only be bumped by a higher
priority group under the following circumstances:
1. Applicant fails to follow through on requirements stated in Facility Use Policy necessary to
confirm reservation, as determined by the Center Director.
2. By direction of the City Council."
Based on this revision, if approved by the City Council, staff recommends that the Sunshine Senior
receive the use of the Grandview Ballroom at the Diamond Bar Center on November 19, 2004.
The other applicant has been notified of this possible action and is considering a December date at
the Diamond Bar Center for their event.
Attachments: Resolution No. 2003-60
Facility Use Policy for the Diamond Bar Center, Pages 4, 5 & 6
REVIEWED BY:
Bob Rose James DeStefano
Director of Community Services Deputy City Manager
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Presentation of Library Task Force Final Report
Agenda # _8.1
Meeting Date: August 17, 2004
AGENDA REPORT
RECOMMENDATION:
It is recommended that the City Council accept a presentation from staff, receive and file the Library
Task Force Final Report, and provide direction regarding the Task Force's capital improvement
recommendations.
FINANCIAL SUMMARY:
Several of the Task Force capital project recommendations will have significant financial implications.
No funds have been allocated in the FY 2004-05 budget for these projects.
BACKGROUND:
In January 2004 the City applied for funds to construct a new library adjacent to the new Diamond Bar
Center through the California Reading and Literacy Improvement and Public Library
Construction and Renovati on Bond Act of 2000 (Bond Act). Recent information received from
the Office of Library Construction, the agency responsible for administering Bond Act funds, indicates
that the award of grant funds should occur sometime in November 2004.
The Bond Act application process is highly competitive with 72 applicants applying for $77 million of
available funds. Even if the City was successful in obtaining grant funds, it would be several years
before a new library could be cons tructed. Recognizing these issues, the City Council created the
Library Task Force, comprised of various representatives from the community, to develop alternate
financing mechanisms and identify possible capital projects to improve the existing Diamond Bar
Library.
DISCUSSION:
The Task Force met several times during the summer of 2004 and developed the attached report.
The report contains a list of alternate financing recommendations for the Council to consider if the
City fails to receive any Bond Act funds. The financing alternatives contained in the report include
recommendations such as pursuing other State and Federal funds, creating a Library Construction
Fund by setting aside the $2.6 million the City has already committed as part of its 35% match for the
Bond Act funds, creating a Library Foundation, and hiring a grant writer to work with the Library
Foundation to secure grant funds. The alternate financing recommendati ons would only require
further investigation if the City fails to receive Bond Act funds. At that time, City staff would analyze
the recommendations and develop a preferred work plan for Council consideration.
In addition to the alternate financing recommendati ons, the report also includes a list of capital
projects to improve the existing facility. The Task Force categorized the list of capital projects into
short, medium, and long term projects. Long term projects would only be considered if the
construction of a new library was between 5 and 10 year s in the future, medium term projects should
be considered if the construction is 5 years or less, and short term are projects that should be
considered now regardless of whether or not the City receives grant funds.
City staff recommends that, atthis time, the City only pursue the short term projects that do not have
any cost implications. These no cost recommendations include items such as reviewing the
collection and removing out dated material, advertising the available County library services, and
training library staff. In addition, the City staff has already initiated discussions with Verizon regarding
development of shared parking agreement. While shared parking with Verizon would certainly have
construction costs, the process for Verizon to approve the project in concept is estimated to take
several months so no costs would be expended by the City until the Bond Act funds are awarded.
City staff recommends that once the Bond Act funds have been awarded the City Council consider
the remaining recommended capital projects. The alternative would bethe Council, after reviewing
the Task Force report, request the recommendati ons bediscussed ata study session before
November 2004. At the study session and subsequent Council meeting a list of construction projects
would be developed and approved by Council, and the required funds appropriated from reserves.
PREPARED BY:
Dave Doyle, Deputy City Manager
Attachment
CITY OF DIAMOND BAR
LIBRARY TASK FORCE REPORT
The City Council created a Library Task Force to discuss and analyze the issues associated with
constructing a new library to be located adjacent to the Diamond Bar Center. The Task Force was
charged with developing a list of recommendations for alternative financing methods to fund
construction of a new Diamond Bar Library and creating a list of possibl a capital improvements to the
existing Diamond Bar Library in the event construction of a new facility is several years away. These
recommendations are presented to the City Council through this forma I report for further study and
consideration. Financing alternatives have not been discussed with any public financing experts for
evaluation nor have any of the proposed capital improvement projects been evaluated to determine
costs, feasibility, cost effectiveness of improvements, impacts to the structural integrity of the existing
facility, etc.
BACKGROUND
Diamond Bar Community/Civic Center Task Force
In 1999 The Roth Group completed a series of community task force and community outreach
meetings to review existing City facilities, identify additional public facility needs in the City, and
propose locations for each new public facility. The Diamond Bar Community/Civic Center Task Force
was comprised of twenty-eight individuals appointed by the Diamond Bar City Council and four ex -
officio members. The Task Force met 11 times from October 1998 through June 1999. In addition
the Task Force solicited public input at the City's 10th Birthday Celebration on April 18, 1999 and the
Y2K Town Forum Open House on June 5, 1999.
Atthe conclusion of their meetings, the Task Force formally recommended the construction of five (5)
different public facilities. Those public facilities in priority order are as follows:
Community/Sen for Center
Library
City Hall
Sports Complex
Performing Arts Center
In 2000 the City began the development ofthe number 1 priority facility, a Community/Senior Center,
with the selection and award of contract to Gonzalez Goodale Architects. The City Council awarded
the construction contract to KPRS Construction Services, Inc. in October 2002 with the Notice to
Proceed provided to the contractor in December 2002. The project was completed when the 22,500
square foot Diamond Bar Center opened to the public in March 2004.
During the construction of the Diamond Bar Center, the Diamond Bar City Council directed staff to
pursue library construction funds through the California Reading and Literacy Improvement and
Public Library Construction and Renovation Bond Act of 2000 (Bond Act). In January 2004, the
City submitted an application in thethird and final funding cycleof the Bond Act for $6.5 million to
fund 65% of the construction of new 24,000 square foot Diamond Bar Library. The library would be
constructed adjacent to the Diamond Bar Center. The actual construction costs will be approximately
$9.1 million and the City will be responsible forproviding the remaining $2.6 million.
The Office of Library Construction, the agency responsible for administering the Bond Act funds,
received 72 applications with funding requests totaling $586 million. Since there is only
approximately $77 million in Bond Act grant funds available and $586 million is requests, it is likely
the City will not be awarded any construction funds.
2004 Library Task Force
The Diamond Bar City Council appointed a Library Task Force in April 2004 realizing the limited
possibility of the City receiving any Bond Act funds. The purpose of the Task Force was to:
1. Discuss the current status of the City's Bond Act funding application.
2. Discuss the action plan and timeline of construction if grant funding is awarded.
3. Develop a list of construction alternative financing possibilities if grant funding request fails.
4. Develop a list of recommended short term/interim capital improvements to the existing
facility.
The Task Force comprised of the following members met throughout the summer of 2004:
1. City Councilmembers (2) — Wen Chang and Bob Zirbes
2. Planning Commissioners (2) — Steve Tye and Ruth Low
3. Parks & Recreation Commission (2) — Dave Grundy and Nancy Lyons
4. Friends of the Library (2) — Marsha Hawkins and Sandra Horvath
5. CSU Fullerton Librarian— Barbara Bloomstein
6. Diamond Point Elementary PTA —Lisa Smith
7. LA County library system representative -Robert Seal
8. Representativ e from Supervisor Knabe's office — Dickie Simons
City staff to the Library Task Force was Dave Doyle, Deputy City Manger
It should be noted that representatives from the following agencies were invited to attend but did not
participate in the meetings:
Lorbeer Middle School PTA
Diamond Ranch High School Panther Pride
Chaparral Community Club
Diamond Bar High School Booster Club
Evergreen Community Club
DISCUSSION
Bond Act Application
The City submitted an application for Bond Act funds in January 2004. This is the third and final
funding cyclefor the Bond Act. There are 72 applicants, with funding requests equaling $586 million
competing for approximately $77 million of available funds. It is anticipated atth etime ofthis writing
that the City will be notified about the ranking of its application someti me by November 2004 with the
California Library Bond Act Board meeting sometime in November to award the funds.
To prepare for the grant, the City has spent approximately $250,000 for architectural services, video,
and consultant fees. The proposed library site including grading improvements is valued at $800,000.
The City's 35% match would include the land value and a cash payment of approximately
$2,600,000.
Construction Timeline
The actual construction timeline can be impacted by many factors outside the control of the City
including inclement weather, unexpected contractor issues, unforeseen circumstances in the field,
delays caused by outside agencies, contractual disputes, discrepancies on the construction plans and
specifications, etc. However, at this time the best estimate for a timeline is as follows:
November 2004 Bond Board Awards Funds
December 2004 Request for Proposals developed and bids solicited
March 2005 Architect is selected and Council awards contract
May 2005 Design Starts
March 2006 Design Complete —Advertising for construction
May 2006 Construction Contract Awarded
June 2006 Construction Commences
June 2007 Construction Complete
August 2007 Facility Open
Alternative Financing Recommendations
At its meeting of June 14, 2004, the Library Task Force developed a list of recommended alternative
financing methods to construct a new Diamond Bar Library. The Library Task Force formally adopted
the list of recommendatio ns shown below on July 12, 2004.
Create a Library Construction Fund by earmark ing the 35% match for the State Grant ($2.6
million) for construction of a new facility.
Pursue and secure Federal funding via Congressman Miller's suggestion
Place Citywide Library Assessment District on ballot
Consider new Library Assessment Fee for new construction (ballot?)
Create a Library Foundati on under the umbrella of the City to raise funds
Hire a grant writer to work with Library Foundation to get construction funds
Solicit donations from local and surrounding area businesses for new library
8. Pursue any and all "State Funds" including any new Library Bond Grant monies that may come
available
9. Consider and pursue any other promising sources of funds for new library construction
Additionally, these recommendations were prioritized and ranked in the above order by the Task
Force on August 2, 2004 and are presented to the City Council with a recommendation for further
study and analysis to determine the best method(s). It is understood that it may take many years for
some of the above listed recommendations to gener ate enough funds to construct a new library.
Improvements to Existing Facility
Recognizing that alternative financing may take several years, the Task Force developed a list of
recommendations for capital improvements that would improve the existing facility. The Task Force
formally adopted the list of recommendatio ns shown in order below on August 2, 2004.
The Task Force rated the following improvements as either an "A"(needs to be done now regardless
of outcome of Grant monies awarded), a "B"(should be considered if City is not rewarded Grant
monies and a new library timeline is 5 years or less), or "C"(should be done only if new library timeline
is 5-10 years).
"A" IMPROVEMENTS THAT SHOULD BE DONE NOW
• Develop shared parking agreement after hours/weekend with medical arts building and
Realtor's Office.
• Increase technology by adding 12 computers, increase library staff knowledge with computer
training, seek City's MIS department to maintain new computers
• Tear out existing glass "typing booths" and replace with computer work stations
• Clear out storage area in multipurpose room, staff work room and elsewhere in library
• Expand Best Seller's area
• Review collection, purge all books and other materials that are rarely checked out, including all
audio/video materials, add compact discs and convert VHS tapes to DVDs
• Install a new bus stop in front of library on Grand Ave
• Pursue Library staff parking on adjacent Verizon property
• Reconfigure all areas of library once collection reduction efforts have concluded to improve all
areas of programming with emphasis on Children' sarea and Technology (computers) Center
• Survey kids for what new collection items they would prefer
• Have Task Force and other interested parties take field trips to other local libraries to see how
they use their space
• Keep all materials purchased by DB Friends of Library at DB Library
• Advertise all available services to public and train library staff on those services
• Provide the County Librarian with this list of recommendatio ns and this report
"B" IMPROVEMENTS THAT SHOULD BE CONS IDERED IF NEW LIBRARY IS TO BE
CONSTRUCTED IN LESS THAN 5 YEARS
• Add benches/tables to front of library outside front door.
"C IMPROVMENTS THAT SHOULD BE CONS IDERED IF NEW LIBRARY IS TO BE
CONSTRUCTED IN 5 OR MORE YEARS
• Install two windows to front of building along Grand Avenue.
• Install higher more efficient shelving to store more books
• Install comfortable chairs for reading.
• Install new furniture throughout the building
• Paint and/or install wall coverings in Library and meeting room
• More/better signs throughout library
• Improve flooring — replace tile with carpet
• Consider constructing or leasing a new library annex
• Improve the outdated look with cosmetic improvements throughout building
• Expand parking by cutting back stairs; concrete ADA ramp; building parking on both side of
parking lot
• Solicit and use donations from Friends of Li brary and possible new Library Foundation to fund
these temporary improvements.
• Install potted plants along front and other attractive landscaping/ cleaning/make parking lot look
attractive
It should be noted that the County has agreed to take care of the routine maintenance items listed
such as replace stained ceiling tiles and cleaning the exterior of the front door area.
CONCLUSION
The Task Force recommends the City Council construct a new library as soon as possible if Bond Act
funds become available. In the event the City is unsuccessful in its bid to receive Bond Act funds, the
Task Force recommends the City Council continue to pursue the approved and ranked alternative
financing mechanisms listed earlier in this report to construct a new library. The Task Force agrees
that the financing alternatives listed in this report are comprehensive but are not all-inclusive. The
Task Force may support other financing alternatives not mentioned in this report. If the City Council
determines that financing construction of new library is not feasible or will take several years, the
Task Force recommends that the list of capital improvements be considered. Itis understood that the
recommendations contained in this report must be reviewed and analyzed to determine the feasibility
and cost effectiveness of the improvements prior to construction. It is further understood that the
County of Los Angeles prior to construction must approve any improvements.
The Task Force has agreed to meet again within 30 days of the State's answer to Diamond Bar's
application.
This Task Force report and recommendations were unanimously approved on August 2, 2004
