HomeMy WebLinkAbout12/7/2004CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
October 31, 2004
SUMMARY OF CASH:
BEGINNING
TRANSFERS
ENDING
GENERAL ACCOUNT
BALANCE
RECEIPTS
DISBURSEMENTS IN (OUT)
BALANCE
GENERAL FUND
$22,774,430.09
$785,775.26
$1,112,966.20
$22,447,239.15
LIBRARY SERVICES FUND
0.00
PETTY CASH ACCOUNT
500.00
0.00
COMMUNITY ORG SUPPORT FD
(3,906.74)
($309,290.81)
(3,906.74)
GAS TAX FUND
646,257.53
1,941.15
648,198.68
TRANSIT TX (PROP A) FD
1,481,350.11
97,731.72
380,859.74
1,198,222.09
TRANSIT TX (PROP C) FD
874,984.97
49,569.24
119,697.10
804,857.11
ISTEA Fund
0.00
149,331.57
0.00
INTEGRATED WASTE MGT FD
533,957.84
41,525.55
14,857.26
560,626.13
AB2928-TR CONGESTION RELIEF FD
0.00
TOTAL CASH
0.00
AIR QUALITY IMPRVMNT FD
158,140.45
768.48
2,937.28
155,971.65
PARK & FACILITIES DEVEL. FD
1,873,322.94
7,716.49
1,881,039.43
COM DEV BLOCK GRANT FD
31,797.16
16,190.07
15,607.09
CITIZENS OPT -PUBLIC SAFETY FD
221,542.14
100,901.60
1,850.35
320,593.39
NARCOTICS ASSET SEIZURE FD
313,024.83
1,289.39
314,314.22
CA LAW ENFORCEMENT EQUIP PRGM
70,813.14
322.65
71,135.79
LANDSCAPE DIST #38 FD
411,115.83
22,957.96
44,050.33
390,023.46
LANDSCAPE DIST #39 FD
248,042.61
1,102.14
18,067.33
231,077.42
LANDSCAPE DIST #41 FD
348,663.77
1,514.64
14,044.12
336,134.29
GRAND AV CONST FUND
111,579.53
111,579.53
CAP IMPROVEMENT PR] FD
(738,297.37)
725,271.30
(1,463,568.67)
SELF INSURANCE FUND
1,319,232.40
5,545.34
1,324,777.74
EQUIPMENT REPLACEMENT FUND
194,196.39
799.92
194,996.31
COMPUTER REPLACEMENT FUND
(4,061.55)
(4,061.55)
PUBLIC FINANCING AUTHORITY FUND
611,354.26
1,144.10
21,001.60
591,496.76
TOTALS
$31,477,540.33
$1,120,605.63
$2,471,792.68 $0.00
$30,126,353.28
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($320,536.06)
PAYROLL ACCOUNT
10,495.25
CHANGE FUND
250.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
($309,290.81)
INVESTMENTS:
US TREASURY Money Market Acct.
$555,451.53
LOCAL AGENCY INVESTMENT FD
29,288,695.80
29,844,147.33
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
$442,165.19
LOCAL AGENCY INVESTMENT FD
149,331.57
(Bond Proceeds Account)
591,496.76
TOTAL CASH
$30,126.353.28
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up. The regular account's funds are available for
withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent, Union Bank of California. Any excess funds are
"swept" on a daily basis from the City's bank accounts and are invested overnight in a pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - October 2004 1.890%
Wells Fargo Money Mkt -Effective Yield - October 2004 1.021%
Union Bank Money Mkt - Effective Yield - October 2004 1.530%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Linda C. Lowry, Treasurer
THIS MEETING IS BEING BROADCAST LIVE BY ADELPHIA FOR AIRING ON
CHANNEL 3 AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR
PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST
EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 8:00 P.M. ON
CHANNEL 3.
M*1
09(2004)
STUDY SESSION:
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 7, 2004
Next Resolution No. 2004 -
Next Ordinance No.
1:00 p.m., Room CC -8
Review Of Applications For Appointment Of City Council Member
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Monsignor James Loughnane
St. Denis Catholic Church
ROLL CALL: Council Members Chang, O'Connor, Mayor Pro
Tem Herrera, Mayor Zirbes
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Draft Youth Master Plan.
1.2 Recognition of Members of the Youth Master Plan Steering Committee.
1.3 Proclaiming March 17, 2005 as "Arbor Day".
BUSINESS OF THE MONTH:
1.3 Presentation of City Tile to St. Paul Traveler's Insurance as Business of
the Month, December, 2004.
Reorganization of Mayor and Mayor Pro Tem.
Selection of Mayor
DECEMBER 7, 2004 PAGE 2 CITY COUNCIL
Selection of Mayor Pro Tem
Presentations to Outgoing Mayor Bob Zirbes.
Recess/Reception
Reconvene Meeting
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 CALTRANS COMMUNITY MEETING — December 8, 2004 - 6:00 p.m.,
Room CC -2, AQMD/Government Center, 21865 Copley Dr.
5.2 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —
December 9, 2004 — 7:00 p.m., AQMD/Government Center Hearing Board
Room, 21865 Copley Dr.
5.3 WINTER SNOWFEST — December 11, 2004 — 10:00 a.m. — 4:00 p.m.,
Pantera Park, 738 Pantera Dr.
5.4 SPECIAL COUNCIL MEETING — December 14, 2004 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.5 PLANNING COMMISSION MEETING — December 14, 2004 — 7:00 p.m.,
AQMD/Government Center Hearing Board Room, 21865 Copley Dr.
5.6 D.B. COMMUNITY FOUNDATION MEETING — December 16, 2004 —
7:00 p.m., AQMD/Government Center Room CC -8, 21865 Copley Dr.
5.7 CITY COUNCIL MEETING — December 21, 2004 — 6:30 p.m.,
AQMD/Government Center, 21865 Copley Dr.
DECEMBER 7, 2004 PAGE 3 CITY COUNCIL
5.8 STATE OF THE CITY — January 13, 2005 — 7:00 a.m., D.B. Center, 1600
S. Grand Ave.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
6.1.1 Study Session Minutes of November 16, 2004 - Approve as
submitted.
6.1.2 Regular Meeting of November 16, 2004 — Approve as submitted.
6.2 Planning Commission Minutes:
6.2.1 Regular Minutes of October 26, 2004 - Receive and file.
6.2.2 Regular Meeting of November 9, 2004 — Receive and file.
6.3 Parks and Recreation Commission Minutes— Regular Meeting of
October 28, 2004 - Receive and file.
6.4 Warrants - Approve Warrant Register dated December 2, 2004 containing
warrants issued November 18, 2004, November 25, 2004 and December
2, 2004 in the amount of $1,081,147.32.
6.5 Treasurer's Statement - month of October 2004.
Recommended Action: Review and approve.
Requested by: Finance Division
6.6 Approval Of Applications For Tree City USA Recertification And
Growth Award For 2004 And Authorization For The Mayor To Sign
The Applications.
Recommended Action: Approve and Authorize.
Requested by: Community Services Division
6.7 Appropriate $50,000 from General Fund Reserves for the Personnel
Action Fund.
Recommended Action: Approve.
Requested by: City Manager
DECEMBER 7, 2004 PAGE 4 CITY COUNCIL
7
6.8 Library Bond Act Application Update Report.
Recommended Action: Receive and file.
Requested by: City Manager
6.9 Presentation of Draft Youth Master Plan Document.
Recommended Action: Receive draft plan and direct staff.
Requested by: Community Services Division
PUBLIC HEARINGS: None
COUNCIL CONSIDERATION:
8.1 Approval Of Community Fund Allocation Plan For FY 2004-05,
Introduce Ordinance No. XX(2004) Amending Section 3.28.060 Of The
Diamond Bar Municipal Code, And Adopt Resolution No. 2004 -XX
Rescinding Resolution No. 89-42 Abolishing Defunct Committees Of
The City Council.
Recommended Action: Approve and adopt.
Requested by: City Manager
RECESS TO REDEVELOPMENT AGENCY:
1. CALL TO ORDER: Chair Chang
ROLL CALL: Agency Members Herrera, O'Connor
VC/Zirbes, C/Chang
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity for members of the
public to directly address the Agency on Consent Calendar items or matters of
interest to the public that are not already scheduled for consideration on this
agenda. Although the Agency Members values your comments, pursuant to
the Brown Act, the Council generally cannot take any action on items not listed
on the posted agenda. Please complete a Speaker's Card and give it to the
Agency Secretary (completion of this form is voluntary). There is a five-minute
maximum time limit when addressing the Redevelopment Agency.
DECEMBER 7, 2004 PAGE 5 CITY COUNCIL
3. CONSENT CALENDAR:
3.1 Approve Minutes — Annual Meeting of April 20, 2004 — Approve as
submitted.
4. REDEVELOPMENT AGENCY REORGANIZATION
4.1 Selection of Chair
4.2 Selection of Vice Chair
4.3 Presentation to Outgoing Chair Chang
5. AGENCY MEMBER COMMENTS: Items raised by individual Agency
Members are for Agency discussion. Direction may be given at this
meeting or the item may be scheduled for action at a future meeting.
ADJOURN REDEVELOPMENT AGENCY MEETING
RECESS TO PUBLIC FINANCING AUTHORITY
1. CALL TO ORDER: Chair O'Connor
ROLL CALL: Agency Members Chang, Zirbes,
V/Chair Herrera, Chair O'Connor
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Authority on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the Authority Members values your comments, pursuant to the Brown
Act, the Authority generally cannot take any action on items not listed on the
posted agenda. Please complete a Speaker's Card and give it to the Authority
Secretary (completion of this form is voluntary). There is a five-minute maximum
time limit when addressing the Financing Agency.
3. CONSENT CALENDAR:
3.1 Approve Minutes — Annual Meeting of April 20, 2004 — Approve as
submitted.
4. PUBLIC FINANCE AUTHORITY REORGANIZATION
4.1 Selection of Chair
4.2 Selection of Vice Chair
DECEMBER 7, 2004 PAGE 6 CITY COUNCIL
4.3 Presentation to Outgoing Chair, O'Connor
5. AUTHORITY MEMBER COMMENTS: Items raised by individual Authority
Members are for Authority discussion. Direction may be given at this
meeting or the item may be scheduled for action at a future meeting.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING
RECONVENE CITY COUNCIL MEETING:
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
NOVEMBER 16, 2004
STUDY SESSION: Mayor Zirbes called the Study Session to order at
6:09 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Huff, O'Connor, Mayor Pro
Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager
and Acting City Clerk; Bob Rose, Community Services Director; Fred Alamolholda,
Senior Engineer, Sharon Gomez, Senior Management Analyst; April Blakey, Public
Information Manager; and Linda Magnuson, Finance Director.
Discussion of Council Vacancy:
CM/Lowry explained that the Council could schedule a special election for June
7, 2005 and no appointment would be made; or, Council could make an
appointment for the balance of Mr. Huff's term which would be November 2007;
or, by adopting the ordinance, the Council could make an appointment to fill the
term until the first opportunity for a special election which would be June 7, 2005
or appoint a Council Member until the first municipal election in November.
Option 3b should read that the City Council, with a majority vote of the remaining
members, can appoint someone to fill the vacancy until the next municipal
election." Further, the Council could consider whether it wanted to designate the
method to be used to select the appointment i.e. whether to advertise the position
and ask them to fill out an application, send a letter or resume, whether the
remaining Council Members wish to interview the applicants, what type of
interview process would be engaged, and whether to set a timetable or, whether
the Council wishes to offer up nominations without inviting individuals to apply.
She further stated that the matter is on tonight's agenda should the Council feel
prepared to take action and provide direction for staff.
C/O'Connor asked CA/Jenkins if the City was required to give public notice.
CA/Jenkins responded "No," further stating that the Council could appoint an
individual as long as that person met the basic requirements and that would be
that he was a registered voter who resided in D.B.
M/Zirbes preferred to have the position open to all who wished to serve. He felt
that there were sufficient methods for advertising the position — the City's
website, DBTV, etc. He felt there had been sufficient press through City Council
meetings and local news. He would like to have an application available for
people to pick up at City Hall and include their names on a sign up sheet for
NOVEMBER 16, 2004 PAGE 2 CC STUDY SESSION
follow up. Time is limited and the Council should move forward in a diligent
manner.
MPT/Herrera felt that the process would dictate the number of meetings it would
take to come to a decision and that a weekly meeting would be in order until the
process was completed. She felt that the Council would not have sufficient
information to render a decision tonight that would determine what process
should be put in motion. She favored implementing an application process and
since the City did not have an appropriate application it would take time to create
the form. It was, however, important to establish deadlines for receiving
applications because the applications would have to be reviewed by the four
remaining Council Members to narrow the list to the final group to be interviewed,
decide how the interview would be conducted and how the selection would be
made. For example, the process followed in 1990 and 1992 was to have each
Council Member nominate up to two individuals and each Council Member
interviewed those individuals in a public meeting. Another possibility would be to
have each Council Member select two individuals from the list of applicants.
C/O'Connor felt it was very important for the Council to do everything possible to
make an appointment thereby saving the $50,000 for a special election, whether
it is an appointment to November 2005 or an appointment for the full balance of
Mr. Huff's term.
M/Zirbes agreed and in that spirit, what is the process the Council wants to use to
consider potential candidates for possible appointment?
C/O'Connor suggested that the City ask potential candidates to complete
applications that would have to be submitted for consideration no later than
December 6.
C/Chang was pleased that the Council agreed to save the City $50,000 and
moved to appoint an individual to serve. Instead of making a decision for the
community he would prefer to make an appointment for a one-year term only in
lieu of the full term thereby allowing the community to vote for its Council
representative in November 2005 to fill the remaining two-year term.
The Council Members concurred to have individuals to fill out an application with
a deadline date at City Hall and to sign a sheet for follow up.
C/O'Connor suggested the application include the Council's top five goals and
require applicants to comment on how those goals could be achieved.
MPT/Herrera said that those questions could also be asked during the interview
process.
C/O'Connor agreed.
NOVEMBER 16, 2004 PAGE 3 CC STUDY SESSION
M/Zirbes felt it should be optional for people to include their resumes.
CA/Jenkins responded to MPT/Herrera that it would be acceptable to
immediately advertise and set an application deadline of December 6, the date of
M/Huff's resignation.
M/Zirbes wondered if it would be better to set the deadline for December 3 so
that the Council would have a copy of the applications in hand on December 6.
CA/Jenkins cautioned the Council that a deadline could unnecessarily lock the
Council Members into having to make a decision based on only the applications
received by that date. Since the Council has until January 6 to make an
appointment it would be prudent to allow individuals to submit their applications in
the event that the first round of applicants were not to Council's liking.
C/Huff suggested stating that "the strongest consideration will be given to those
who complete and return their applications by December 6."
CA/Jenkins indicated to C/O'Connor that the Council has time until the first
regular meeting of January 2005. Therefore, it would be prudent for the Council
to anticipate making its decision on January 4, 2005.
As for MPT/Herrera's concern, CA/Jenkins agreed that on January 4, 2005 the
Council would either declare an appointment and call for a special election in the
event of a partial appointment with an election in November 2005 or fill the
appointment for the full term.
C/O'Connor agreed with MPT/Herrera that in the event of numerous applications
the Council should keep extra dates open to consider the applications. However,
if there were very few applicants the regular meeting dates would most likely
suffice as dates for consideration.
To MPT/Herrera, CA/Jenkins said he would lean toward C/Huff's suggestion that
the Council should indicate in the strongest terms possible that it expected an
organized process wherein the Council received applications and had sufficient
time to review and consider the applicants but not foreclose the possibility of
going outside the pool of applicants to make an appointment.
MPT/Herrera asked if "the Council reserved the right to consider individuals who
were not applicants by the deadline" language would suffice. CA/Jenkins
concurred.
C/Chang felt the Council should establish whether it would make the decision at
the first meeting of December or the first meeting of January because he was
trying to plan his family's vacation and would be absent from the December 21
meeting.
C/O'Connor asked if it could be stipulated that all four Council Members would
NOVEMBER 16, 2004 PAGE 4 CC STUDY SESSION
need to be present to vote?
CA/Jenkins responded that the Council could not stipulate to a four -vote
requirement without a binding document such as an ordinance.
MPT/Herrera reiterated the Council's concurrence: That the City would receive
applications, advertise the opening during public session, place an ad in the
newspapers, and indicate a December 3 application deadline with the caveat that
the Council reserved the right to consider individuals who were not applicants by
the deadline and/or applications received by December 3 will be given strong
consideration.
C/O'Connor stated that for the information of the Council the Chamber holds its
Holiday celebration from 5:30 p.m. to 7:30 p.m. on December 14.
Council concurred to have applicants include a statement in the application about
why they were interested in running for the City Council position and that the
Council would ask the applicants about their recommendation for implementing
the City's top five goals during the interview process.
C/O'Connor suggested using the application that is provided to applicants for
advisory committees.
C/Huff suggested including a conflict of interest statement for informational
purposes.
Council further concurred to schedule a study session prior to the December 7
meeting and that the only subject of discussion would be this subject. Staff was
directed to suggest interview questions.
Public Comments: Clyde Hennessee suggested excluding the December
7 date because of Pearl Harbor. He reiterated his concern that the Council
Member vacancy should go to a vote of the people and not be an appointment by
the current City Council.
ADJOURNMENT: With no further business to come before the City Council,
M/Zirbes adjourned the Study Session at 6:36 p.m.
Linda C. Lowry, City Clerk
The foregoing minutes are hereby approved this day of , 2004.
NOVEMBER 16, 2004 PAGE 5 CC STUDY SESSION
BOB ZIRBES, Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 16, 2004
CLOSED SESSION: 5:00 p.m., Room CC -8, The Government
Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA.
Government Code Section 54957 Public Employee Evaluation Title: City
Manager
Conference with Real Property Negotiators: Government Code Section 54956.8
(three cases)
(1) Property Negotiations: South Point
Agency Negotiator: City Manager
Negotiating Party: Walnut Valley Unified School District
Under Negotiation: Price and Terms of Payment
(2) Property Negotiations: Portion of Lot 1, Tract No. 31479, Lot 61,
Tract No. 42557
Agency Negotiator: City Manager
Negotiating Party D & L Properties, Inc.
Under Negotiation: Price and Terms of Payment
Mayor Zirbes adjourned Closed Session to the Study Session at 6:09 p.m.
STUDY SESSION: 6:09 p.m., Room CC -8, The Government
Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA.
Discussion of Council Vacancy
Public Comments on Study Session Agenda Items
Mayor Zirbes adjourned the Study Session at 6:36 p.m. to the regular City Council
Meeting.
CALL TO ORDER: Mayor Zirbes called the regular City Council meeting
to order at 6:50 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley
Dr., Diamond Bar, CA.
M/Zirbes reported that Council began its evening at 5:00 p.m. in Closed Session with no
reportable action followed by a discussion of the impending Council vacancy during the
study session.
PLEDGE OF ALLEGIANCE: Council Member O'Connor led the Pledge of
Allegiance.
INVOCATION: Ahmad H. Sakr, Ph.D. of the Islamic Education Center
gave the invocation.
NOVEMBER 16, 2004 PAGE 2 CITY COUNCIL
ROLL CALL: Council Members Chang, Huff, O'Connor
Mayor Pro Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney, James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager
and Acting City Clerk; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director; April Blakey, Public Information Manager
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS RECOGNITION:
1.1 Presentation of Certificate Plaque to Dr. Evelyn Catuira, owner of Catuira
Family Dentistry, New Business of the Month for November 2004.
PRESENTATIONS TO OUTGOING COUNCIL MEMBER BOB HUFF:
1.2 Presentations to Outgoing Council Member Bob Huff.
RECESS: Following presentations to Mr. Huff from Council Members and 34 different
organizations for recognition to his service to D.B. and the region and in honor of his
election to the State Assembly, M/Zirbes recessed the City Council meeting at 8:15 p.m.
to a reception for Mr. Huff.
RECONVENE: M/Zirbes reconvened the meeting at 8:40 p.m.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
2.1 Presentation of SBC Conduit Installation Project by Michael Carney, Area
Manager, External Affairs for SBC (Intersection of Diamond Bar Boulevard
and Grand Avenue; Grand Avenue and Diamond Bar Boulevard to Golden
Springs Drive; Golden Springs Drive at Grand Avenue to Gateway Center
Drive; Gateway Center Drive and Golden Springs Drive to Valley Vista
Drive and Valley Vista Drive 200 feet westerly.
Mr. Carney congratulated C/Huff and addressed community concerns
regarding the project. Mr. Carney stated that QTC is the nation's leading
provider of independent medical examinations and rely heavily on
technology for delivery of their services in a timely and cost-effective
manner to their customers including the Department of Veterans' Affairs,
Department of Labor, Social Security and other large governmental and
private sector customers. With close to 200 employees in two separate
buildings within one campus located in D.B. as well as an equal number at
NOVEMBER 16, 2004 PAGE 3 CITY COUNCIL
their 34 additional satellite office nationwide QTC depends heavily on wide
area network for delivery. Without the wide area network QTC could not
fulfill its obligation to its customers. In response to questions from the City,
Mr. Carney stated that
SBC is trenching in order to place conduit along a route to QTC. In
addition, SBC will place three additional manholes in the street. All details
were included in the plans submitted to the City with the permit
application. Currently, SBC is working with staff to determine its hours of
operation to allow for the least amount of impact to the residents.
Indicating that the City Official could change the schedule, he listed the
streets and proposed work hours as follows:
Diamond Bar Boulevard — 8:00 p.m. to 6:00 a.m.
Westbound Grand Avenue — 8:00 p.m. to 6:00 a.m.
Eastbound Grand Avenue — 6:00 a.m. to 3:00 p.m.
Grand Avenue & Golden Springs Drive — 8:00 a.m. to 6:00 a.m.
Golden Springs Intersection — 9:00 a.m. to 4:30 p.m.
Golden Springs & Gateway — 8:00 p.m. to 6:00 a.m.
Gateway — 9:00 a.m. to 4:30 p.m.
Valley Vista — 9:00 a.m. to 4:30 p.m.
Mr. Carney indicated that the impact to traffic would be minimal because
most of the work was scheduled to take place during off-peak hours. In
addition, access to businesses and driveways would not be blocked and
signs would be posted five days prior to the commencement of work. If
residents have concerns they should call the SBC Government liaison,
Susan Morgan at 714-666-5401. The work started today and is slated for
completion the first quarter of 2005.
M/Zirbes thanked Mr. Carney for his presentation, and asked him to
continue working closely with staff and consider scaling back on afternoon
work from 4:30 p.m. to 3:30 p.m. at the latest to ensure minimal traffic
impacts.
CM/Lowry informed Council that this evening she received the following
correspondence from Council Member Bob Huff addressed to Mayor Bob
Zirbes and Diamond Bar City Council Members: "Dear Mayor and Council
Members, It is with mixed emotions that I tender my resignation from the
Diamond Bar City Council to take effect December 6, 2004 at 12:00 noon.
Having won the recent election for State Assembly in the 601h Assembly
District I must close one chapter of my life and move on to the next. It has
been a pleasure serving with you and I look forward to continuing our
partnership from a different office to enhance not only the City but the
region and the State as well. Sincerely, Robert Bob Huff, Council
Member."
3. PUBLIC COMMENTS: Stephen Smith, Executive Director, D.B.
NOVEMBER 16, 2004 PAGE 4 CITY COUNCIL
Chamber of Commerce, asked for the Council's support in exercising fiscal
responsibility to save the community a large expenditure by selecting an
individual to fill the vacancy on the City Council rather than hold a special
election.
Vinod Kashyap thanked the paramedics and Sheriff's Department for assisting
Kanu Parikh this evening.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 COMMUNITY FOUNDATION MEETING — November 18, 2004 — 7:00
p.m., AQMD/Government Center Room CC -8, 21865 Copley Dr.
5.2 PARKS AND RECREATION COMMISSION MEETING — November 18,
2004 — 7:00 p.m., AQMD/Government Center Hearing Board Room,
21865 Copley Dr.
5.3 YOUTH MASTER PLAN STEERING COMMITTEE MEETING —
November 19, 2004 — 11:30 a.m. — 1:30 p.m., Heritage Park, 2900 S. Brea
Canyon Rd.
5.4 PLANNING COMMISSION MEETING — November 23, 2004 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.5 THANKSGIVING HOLIDAY- November 25 — 26, 2004. City offices will be
closed in observance. Offices will re -open November 29, 2004.
5.6 CITY COUNCIL MEETING — December 7, 2004 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.7 WINTER SNOWFEST — December 11, 2004 — 10:00 a.m. — 4:00 p.m.,
Pantera Park, 738 Pantera Dr.
6. CONSENT CALENDAR: MPT/Herrera moved, C/Chang seconded to
approve the Consent Calendar as presented. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor, MPT/Herrera
M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES:
6.1.1 STUDY SESSION MINUTES — Regular Meeting of November 2,
NOVEMBER 16, 2004 PAGE 5 CITY COUNCIL
7
2004 — Approved as submitted.
6.1.2 REGULAR MEETING MINUTES — Regular Meeting of November 2,
2004 — Approved as submitted.
6.2 PLANNING COMMISSION MINUTES — Regular Meeting of October 12,
2004 — Received and Filed.
6.3 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting
of September 23, 2004 — Received and Filed.
6.4 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular
Meeting of October 14, 2004 — Received and Filed.
6.5 APPROVED WARRANT REGISTERS DATED NOVEMBER 4, 2004 AND
NOVEMBER 10, 2004 IN AN AMOUNT TOTALING $288,888.25.
6.6 AWARDED CONTRACT TO ALISON D. MEYERS FOR PROFESSIONAL
SERVICES RELATED TO THE YOUTH MASTER PLAN FOR THE
PERIOD OF NOVEMBER 17, 2004 THROUGH AUGUST 31, 2005 IN AN
AMOUNT NOT TO EXCEED $37,500.
6.7 AUTHORIZED THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH SUNGARD PENTAMATION INC. FOR FINANCIAL SYSTEM
UPGRADES IN AN AMOUNT NOT TO EXCEED $125,000.
6.8 APPROVED AMENDMENT NO. 1 TO THE DESIGN SERVICES
CONTRACT WITH GFB FRIEDRICH & ASSOCIATES (GFB) FOR THE
WALNUT DRIVE STREET RECONSTRUCTION PROJECT FROM THE
WESTERLY CITY LIMIT TO LEMON AVENUE IN THE AMOUNT OF
$16,820, PLUS A CONTINGENCY AMOUNT OF $2,000 FOR CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $18,820.
PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION NO. 2004-62: APPROVING A ONE YEAR
EXTENSION OF TIME FOR TENTATIVE PARCEL MAP NO. 22987 AND
CATEGORICAL EXEMPTION IN ORDER TO SUBDIVIDE A 5.0 ACRE
COMMERCIAL SITE INTO THREE LOTS FOR CURRENT AND FUTURE
DEVELOPMENT. THE PROJECT SITE IS LOCATED AT 259 GENTLE
SPRINGS LANE (LOT 1, PARCEL MAP NO. 15547).
DCM/DeStefano stated that staff's request for a one-year extension of
time for Tentative Parcel Map No. 22987 for a 5 -acre commercial site
located on Gentle Springs Ln. that currently consists of the Scribbles
Restaurant, the Best Western Hotel and a vacant parcel was requested by
the applicant in order to complete the steps necessary to record the Parcel
Map and subdivide the property. All conditions attached to the project and
NOVEMBER 16, 2004 PAGE 6 CITY COUNCIL
E:3
approved by the City Council in 2002 have remained unchanged except
for the inclusion of Storm Water Pollution Prevention Measures that since
resulted from new legislation. The Development Code standards for the
property are still in effect. Two years ago the zoning for the area was
changed. However, it would not affect the zoning compatibility for the
proposed extension. Upon conclusion of the Planning Commission's
Public Hearing on September 28, it recommended City Council approval.
Staff recommended adoption of a resolution allowing for a one-year
extension of time for the proposed Parcel Map.
M/Zirbes opened the Public Hearing.
With no one present who wished to speak on this matter, M/Zirbes closed
the Public Hearing.
C/Huff moved, C/Chang seconded, to adopt Resolution No. 2004-62:
approving a one-year extension of time for Tentative Parcel Map No.
22987 and Categorical Exemption in order to subdivide a 5.0 Acre
Commercial site into three lots for current and future development. The
project site is located at 259 Gentle Springs Lane (Lot 1, Parcel Map No.
15547). Motion carried 4-1 by the following Roll Call vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
COUNCIL CONSIDERATION:
Chang, Huff, O'Connor,
MPT/Herrera
M/Zirbes
None
8.1 PROCESS TO FILL COUNCIL VACANCY.
CM/Lowry reported that during tonight's Study Session the City Council
agreed to the following procedures for filling the County vacancy created
by C/Huff's resignation effective December 6, 2004: "The Council will
accept applications from qualified individuals interested in serving the
community as a Council Member to replace Council Member Huff. To that
end, staff will prepare an application form to be available at City Hall by
end of business tomorrow, Wednesday, November 17, 2004.
Announcements of the vacancy shall be made on DB3TV and the D.B.
website. Applicants will be advised that early application will receive the
strongest consideration in the interest of making a timely appointment. A
resume accompanying the application will be encouraged along with a
statement about why the applicant is interested in serving and what the
applicant believes he or she brings to the position. The applicant will also
be informed that a Conflict of Interest statement will be a requirement of
holding the position and a copy of the document will be supplied. A
properly noticed public interview will be held commencing as early as
December 7, 2004. Applications submitted by the end of business on
NOVEMBER 16, 2004 PAGE 7 CITY COUNCIL
December 3 will be considered for interview on December 7. The City
reserves the right to consider applications received after that date.
Additional interviews may be held on December 14, 2004 and January 4,
2005. This is the extent to which a process has been defined." It would be
appropriate for Council to confirm this review if it is substantively correct or
to give staff additional direction.
There was no one present who wished to speak on this matter.
C/O'Connor said she preferred to have Council reach an agreement on an
appointment rather than spending $50-$60,000 of the City's money on a
special election.
MPT/Herrera said although it may appear awkward that the Council found
it necessary to discuss this inevitability while C/Huff was still present, it
was imperative that the City move forward to consider all aspects and all
applicants. Mr. Huff's resignation tonight renders it mandatory that the
Council must agree on how to proceed by January 4, 2005. MPT/Herrera
advised the public that this matter would be the Council's only topic of
discussion during its December 7, 2004 study session.
C/Chang reiterated that Council's premise was to save the community $50
to $60,000 by working toward appointing a replacement for Mr. Huff's
position rather than scheduling a special election. At the same time he
would like to see the vacancy filled for one year only in order to give the
public the opportunity to vote on the matter. He encouraged all interested
parties to make application at City Hall as quickly as possible.
MPT/Herrera moved, C/O'Connor seconded, to confirm staff's review of
tonight's study session as Council's direction for filling the Council
vacancy. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Chang thanked C/Huff for his service, wished him the best of luck in this new
chapter of his life and asked him to place D.B. at the top of his priority list.
C/Chang expressed his sadness that Kanu Parikh fell ill during tonight's
presentation. C/Chang wished him a successful and speedy recovery and said
that the thoughts and prayers of all were with him and his family tonight. Mr.
Chang congratulated the Veterans and was sorry he could not make it to the
NOVEMBER 16, 2004 PAGE 8 CITY COUNCIL
ceremony. He was, however, available to greet them after the ceremony and was
pleased to have them receive well-deserved recognition from the City of D.B. He
thanked them for their service. He was pleased to witness the expansion of the
senior organizations and felt that the Diamond Bar Center provided a nice facility
for them. C/Chang contributed a set of 20" chrome plated wheels to the Boys and
Girls Club fundraiser, and he was pleased that his donation raised several dollars
for the club. He thanked the Diamond Bar Foundation members and the
volunteers for a successful fundraising event. The Foundation is dedicated to
providing additional services and amenities to the City. He congratulated them on
their fine effort. He wished everyone a wonderful Thanksgiving. Unfortunately he
will not be enjoying the holiday with his family because he is taking a business
trip during that time period.
C/O'Connor reported that the Youth Master Plan would finally draw to a close.
The committee's last meeting was scheduled for Friday during which the group
will review and accept the final draft. She said that the subcommittee intended to
place this matter on the City Council agenda for review on December 7 and
asked for Council recognition of the Youth Master Plan steering committee
members at that same meeting. She acknowledged Mr. Huff's presentations and
lauded C/Huff for being a great mentor to her. During the next Council Meeting a
new Mayor will be elected. She thanked M/Zirbes for his stewardship during the
past year. She felt that much has been accomplished during his tenure and
asked that residents attend the next Council Meeting to recognize him and his
good works. She wished everyone a Happy Thanksgiving.
MPT/Herrera said it had been an extraordinary meeting. The entire auditorium
was filled with individuals from the City and throughout the region paying tribute
and homage to Bob Huff's leadership. MPT/Herrera called C/Huff an
extraordinary man and tremendous leader for the region and said that D.B. would
be very fortunate to have him in Sacramento. She told him he could count on her
traveling to Sacramento to visit her assembly members when it concerned issues
of D.B. and the region. Mr. Huff is an expert in traffic and transportation issues
and because D.B. has more than its share of those problems, it would require
cooperative effort and regional money to cure those problems. D.B. will be
looking to Mr. Huff for his assistance in those areas on a regional, state and
federal level. Earlier D.B.'s good friend, Kanu Parikh said that last Saturday was
the Indian New Year and she wished all Hindu friends a Happy New Year.
M/Zirbes expressed his sentiment that tonight's meeting was very bittersweet and
memorable. And for him it was a very interesting year working with Mr. Huff.
While it was a possibility that Mr. Huff would be moving on, that was now a
reality. Obviously people recognized Mr. Huff's leadership capabilities and put
their trust in him on a local level as well as a regional level as witnessed by the
overwhelming accolades offered this evening and by their vote of confidence in
sending him to Sacramento. M/Zirbes said that Mr. Huff's character would shine
through the turmoil in Sacramento, that Mr. Huff was a fence mender and
consensus builder and had solid leadership qualities in traffic and transportation
issues, issues that are in the forefront for D.B. Forty years ago California's
premier freeway system was the envy of the world. Today there is significant
NOVEMBER 16, 2004 PAGE 9 CITY COUNCIL
[to]
gridlock and the state needs Mr. Huff's expertise and input. Now that C/Huff is
leaving, the Council has even more work ahead of it. Tonight the Council laid out
an application and interview process and the Council Members were open to
carefully selecting a qualified and suitable replacement, whether by Council
appointment or special election. Council Members remain very busy. M/Zirbes
said that economic development was D.B.'s number one concern and that he
would be attending an economic development function in northern California this
week to gain greater insight into the possibilities for the City's long-term financial
health. He concluded by saying that it has been a great year for him serving as
Mayor of D.B.
C/Huff said it had been an interesting evening. Speaking from his heart, he said
that each person makes choices about he or she spends time, whether it is with
family,
job, or community. Tonight was a snapshot of how he has spent his last nine
years and he hoped that he had made a difference because it was his premier
goal in life to be among his fellow man and make a difference. It is easier to do it
than have others speak about it. He was particularly honored that Kanu Parikh
was present tonight to commend him for his help within the Hindu community.
C/Huff reported that the Council had just been informed that Mr. Parikh passed
away. Literally with his last dying breath he was thanking someone else for his
deeds and C/Huff felt very honored by such an act of selflessness. In honor of
Kanu Parikh and what he stood for C/Huff asked for a moment of silence after
which he thanked the audience. And with that, he challenged all to make their
lives meaningful and hold him accountable as he moved on to Sacramento. He
asked that tonight's meeting be closed in memory of Kanu Parikh.
ADJOURNMENT: There being no further business to conduct, M/Zirbes
adjourned the meeting at 9:23 p.m. in memory of Kanuh Parikh.
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this day of
2004.
Agenda No. 6.2.1
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
OCTOBER 26, 2004
CALL TO ORDER:
Vice Chairman Tanaka called the meeting to order at 7:07 p.m. in the South Coast Air
Quality Management District/Government Center Auditorium, 21865 Copley Drive,
Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner McManus led the Pledge of Allegiance.
1. ROLL CALL:
Present: Vice Chairman Jack Tanaka and Commissioners Ruth Low,
Joe McManus and Steve Tye.
Chairman Dan Nolan was excused.
Also present: James DeStefano, Deputy City Manager, Nancy Fong,
Planning Manager, Ann Lungu, Associate Planner, Linda Smith, Development
Services Assistant and Stella Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
Offered.
KI
4.
APPROVAL OF AGENDA
CONSENT CALENDAR:
As Presented.
4.1 Minutes of the Regular Meeting of October 12, 2004.
C/McManus moved, C/Tye seconded to approve the minutes of the
Regular Meeting of October 12, 2004, as presented. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: McManus, Tye, Low, VC/Tanaka
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Nolan
10. OLD BUSINESS: None
OCTOBER 26, 2004 Page 2 PLANNING COMMISSION
11. NEW BUSINESS: None
OCTOBER 26, 2004
Page 3 PLANNING COMMISSION
12. PUBLIC HEARING(S): None
12.1 Development Review No. 2004-25 and Tree Permit No. 2004-09 -
Pursuant to Code Sections 22.48.020(x)(1) and 22.38), this was a request
to construct a three story single-family residence with a five car garage,
and covered patios and balconies totaling to approximately 14,680 square
feet. The request also included a series of retaining walls within the front,
rear and side yards varying in height with a maximum exposed height of
six feet. The Tree Permit was related to the
removal/replacement/protection of walnut trees.
PROJECT ADDRESS
PROPERTY OWNERS
2718 Steeplechase Lane,
(Tract 30289, Lot 54)
Dr. and Mrs. R. and M.T. Mok
1636 Fox Glen Drive
Diamond Bar, CA 91765
APPLICANT: Mr. Rupert Mok & Architects
829 S. Lemon Avenue, Suite Al 1-B
Walnut, CA 91789
AssocP/Lungu presented staff's report. Staff recommended Planning
Commission approval of Development Review No. 2004-25 and Tree
Permit No. 2004-09, Findings of Fact, and conditions of approval as listed
within the resolution.
AssocP/Lungu responded to VC/Tanaka who visited the site that the 20
foot wide easement at the front of the property would allow two vehicles to
pass side by side.
C/Low asked why the development matrix on page 3 indicated 15 and
28 feet as the distance between residential structures. AssocP/Lungu
responded that the matrix should indicate 25 feet between the structures.
C/Tye felt that Condition 50), page 8 should be specific about requiring
replacement of like for like material such as concrete with concrete.
DCM/DeStefano proposed the following amendment at the end of
Condition 0) on page 8 of the resolution. Add a sentence that states:
"Colors and materials shall match the existing concrete and asphalt
surfaces."
OCTOBER 26, 2004
Page 4 PLANNING COMMISSION
Rupert Mok, applicant, asked for the Commission's approval of the
proposed project and said that he appreciated staff's professionalism. At
the request of C/Tye, Mr. Mok said he read staff's report and concurred
with the conditions of approval.
VC/Tanaka opened the public hearing.
With no one present who wished to speak on this item, VC/Tanaka closed
the public hearing.
C/Tye moved, C/McManus seconded to approve Development Review
No. 2004-25 and Tree Permit No. 2004-09, Findings of Fact, and
conditions of approval as listed in the resolution as amended by staff.
Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Tye, McManus, Low, VC/Tanaka
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Nolan
12.2 Development Review No. 2004-36 and Minor Conditional Use Permit
No. 2004-12 - Pursuant to Code Sections 22.48, 22.56 and 22.68 this
application was a request to construct an approximate 780 square feet
addition in the rear and to remodel an existing 1,680 gross square feet one
story single-family residence with a two -car garage. A Minor Conditional
Use Permit approval was required to allow the continuation of a legal
nonconforming side yard setback distance.
PROJECT ADDRESS
PROPERTY OWNER
APPLICANT:
2437 Harmony Hill Drive
(Lot 96, Tract 25986)
Diamond Bar, CA 91765
Min S. Cho
2437 Harmony Hill Drive
Diamond Bar, CA 91765
Son Cho
2437 Harmony Hill Drive
Diamond Bar, CA 91765
OCTOBER 26, 2004
Page 5 PLANNING COMMISSION
DSA/Smith presented staff's report. Staff recommended Planning
Commission approval of Development Review No. 2004-36 and Minor
Conditional Use Permit No. 2004-12, Findings of Fact, and conditions of
approval as listed within the resolution.
Son Cho thanked the Commissioners for their consideration.
VC/Tanaka opened the public hearing.
With no one present who wished to speak on this matter, VC/Tanaka
closed the public hearing.
DCM/DeStefano noted a typographical error on page 9 of the proposed
resolution, Condition (q) to wit: Deputy City Manager should be changed to
Plannina Commission.
C/Low moved, C/Tye seconded to approve Development Review
No. 2004-36 and Minor Conditional Use Permit No. 2004-12, Findings of
Fact, and conditions of approval as amended by staff and as listed within
the resolution. Motion approved by the following Roll Call vote:
AYES:
COMMISSIONERS
NOES:
COMMISSIONERS
ABSENT:
COMMISSIONERS
Low, Tye, McManus, VC/Tanaka
None
Chair/Nolan
13. PLANNING COMMISSION COMMENTS AND INFORMATION ITEMS:
C/McManus asked if the City was pursuing senior residential housing on
Diamond Bar Boulevard. DCM/DeStefano explained that the City's General Plan
provided a very limited number of acres for multi -family uses. Three or four such
sites exist along Diamond Bar Boulevard, one behind the Congregational Church
and one on the east side of the street near the terminus of Maple Hill. A
developer who proposes to build a senior condominium complex submitted an
offer on the latter property. Condominiums are making a comeback - laws are
now more favorable for developers' pursuits of such projects. To the extent that
pursuit of such projects implements the City's General Plan, the City is pursuing
multi -family projects, not specifically senior products. C/McManus congratulated
the City on its new staff member.
VC/Tanaka reported on the successful "Read Together Diamond Bar" events
sponsored by the Friends of the Library.
OCTOBER 26, 2004 Page 6 PLANNING COMMISSION
9. STAFF COMMENTS AND INFORMATION ITEMS:
DCM/DeStefano introduced and welcomed Nancy Fong, the City's new Planning
Manager.
10. SCHEDULE OF FUTURE EVENTS:
VC/Tanaka pointed out that the next Planning Commission is slated for Tuesday,
November 9 instead of November 2 as stated in the agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Vice Chairman/Tanaka adjourned the meeting at 7:40 p.m.
Respectfully Submitted,
James DeStefano
Deputy City Manager
Attest:
Jack Tanaka, Vice Chairman
Agenda No. 6.2.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
NOVEMBER 9, 2004
CALL TO ORDER:
Chairman Nolan called the meeting to order at 7:02 p.m. in the South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Tye led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Jack Tanaka and
Commissioners Ruth Low, Joe McManus and Steve Tye.
Also present: James DeStefano, Deputy City Manager; Nancy Fong,
Planning Manager, Ann Lungu, Associate Planner, Linda Smith, Development
Services Assistant, and Stella Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
Offered.
3. APPROVAL OF AGENDA: As Presented.
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of October 26, 2004.
VC/Tanaka moved, C/Low seconded to approve the minutes of the
Regular Meeting of October 26, 2004, as corrected to indicate that
VC/Tanaka called to order and adjourned the meeting. Motion carried by
the following Roll Call vote:
AYES:
NOES:
ABSTAIN
ABSENT:
COMMISSIONERS
COMMISSIONERS
COMMISSIONERS
COMMISSIONERS
10. OLD BUSINESS: None
VC/Tanaka, Low, McManus, Tye
None
Chair/Nolan
None
NOVEMBER 9, 2004 Page 2 PLANNING COMMISSION
11. NEW BUSINESS: None
12. PUBLIC HEARING(S): None
12.1 Development Review No. 2004-21 and Minor Conditional Use Permit
No. 2004-11 Pursuant to Chapters 22.48 and 22.56 of the City of Diamond
Bar Development Code, the applicant requested approval to construct an
approximate 3,410 square foot addition (including a 1,209 square foot
garage and 593 square feet of patio/balcony) to an existing 3,508 square
foot two-story single-family dwelling. The request also included the
construction of retaining walls with a maximum exposed height of six feet.
Additionally, the applicant requested approval of a Minor Conditional Use
Permit to continue a legal nonconforming front yard setback distance.
PROJECT ADDRESS: 2151 Derringer Lane (Tract 23483, Lot
54)
Diamond Bar, CA 91765
PROPERTY OWNER: Vishal Kaushal
2151 Derringer Lane
Diamond Bar, CA 91765
APPLICANT: Pete Volbeda
615 N. Benson Avenue, Suite C
Upland, CA 91786
DSA/Smith presented staff's report. Staff recommended Planning
Commission approval of Development Review No. 2004-21 and Minor
Conditional Use Permit No. 2004-11, Findings of Fact, and conditions of
approval as listed within the resolution.
DSA/Smith responded to C/Low that the 20 -foot setback was in
accordance with the development code in effect at the time of
construction, and therefore, a legal non -conforming setback. The 1998
Development Code currently in effect calls out a 30 -foot setback.
Pete Volbeda, Architect, felt the modifications would improve the look of
the house and asked for the Commission's approval.
Chair/Nolan opened the public hearing.
NOVEMBER 9, 2004 Page 3 PLANNING COMMISSION
Carl Masnec, Jr., who resides at 2005 Indian Creek said he lived adjacent
to the project site and was concerned about the survey stake inside his
fence line. He said he put the fence up several years ago in accordance
with a variance he received because there was no bridle trail easement
between the two properties and since that time, the easements were
abolished. He asked on which side of the house the driveway would be
located. DSA/Smith responded to Mr. Masnec that the driveway would be
on the opposite or North side of the property from his house. Mr. Masnec
wondered if the owner was aware that he was below the sewer line and
would have to pump the sewer uphill. As an alternative, the owner could
run a line down to the main line.
Chair/Nolan closed the public hearing.
C/McManus moved, VC/Tanaka seconded to approve Development
Review No. 2004-21 and Minor Conditional Use Permit No. 2004-11,
Findings of Fact, and conditions of approval. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: McManus, VC/Tanaka, Tye Low,
Chair/Nolan
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
12.2 Development Review No. 2004-01 and Minor Variance No. 2004-01
Pursuant to Chapters 22.48 and 22.52 of the City of Diamond Bar
Development Code, the applicant requested approval to construct an
approximate 10,867 square foot three-story dwelling (including a six car
garage, patio and deck) on an existing vacant parcel. The request also
included the construction of a tennis court, swimming pool and retaining
walls with a maximum exposed height of six feet. Additionally, the
applicant requested approval of a Minor Variance to permit a 24 -foot front
yard setback in lieu of the Code required distance of 30 feet.
PROJECT ADDRESS: 1741 Derringer Lane
(Tract 24046, Lot 5)
Diamond Bar, CA 91765
PROPERTY OWNERS: Marie Bechara and Elie Nader
2059 E. Del Amo Boulevard
NOVEMBER 9, 2004 Page 4 PLANNING COMMISSION
Rancho Dominguez, CA 90220
NOVEMBER 9, 2004 Page 5 PLANNING COMMISSION
APPLICANT: Pete Volbeda
615 N. Benson Avenue, Suite C
Upland, CA 91786
AssocP/Lungu presented staff's report. Staff recommended Planning
Commission approval of Development Review No. 2004-01 and Minor
Variance No. 2004-01, Findings of Fact, and conditions of approval as
listed within the resolution.
VC/Tanaka asked how long it would take to complete the preliminary
grading on a lot of this size and topography. AssocP/Lungu suggested the
applicant could speak to VC/Tanaka's question.
C/Low felt that an excessive amount of fill was required for the minor
variance. As VC/Tanaka indicated, the drop-off was very steep and the
property was quite large. She questioned how the regulation was an
unreasonable restriction given the natural topography of the land.
AssocP/Lungu explained that if the house were located further back more
fill and more retaining walls would likely be required.
AssocP/Lungu responded that without the minor variance, the project
would change. For example, the amount of grading and the design would
change significantly in order to meet the 30 -foot front yard setback.
Pete Volbeda, Architect, said that when he initially submitted plans for the
project he was asking for both a height and front setback variance. In
working with staff, a compromise was reached. Without the front setback
variance there would likely be 9,000 or 10,000 yards of fill including fill for
the tennis court. Mr. Volbeda indicated that the grading should be
completed within two months. However, it could take longer to find dirt for
the fill.
Chair/Nolan asked Mr. Volbeda if he had worked on a project in "The
Country Estates" with such a severe slope as this project. Mr. Volbeda
cited two examples, one on Broken Twig and another at the back of "The
Country Estates." He stated that his preference would have been to obtain
a height variance to minimize the amount of fill. He confirmed that the
project could be built without the variance and that it would require more
fill.
C/Low asked if the project had received approval from "The Country
NOVEMBER 9, 2004 Page 6 PLANNING COMMISSION
Estates"
Homeowners Association. Mr. Volbeda said that in accordance with his
usual
NOVEMBER 9, 2004 Page 7 PLANNING COMMISSION
practice he did not seek Association approval without City approval and
felt there would be no problem obtaining the Association approval.
C/Tye asked for what height variance Mr. Volbeda applied and Mr.
Volbeda responded that it would have been a 20 percent increase on a 30 -
foot height limit (seven feet). If approved it would reduce the fill by about
2000 yards.
Mr. Volbeda responded to Chair/Nolan that he had built in excess of 25
homes within "The Country Estates."
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this matter, Chair/Nolan
closed the public hearing.
C/Tye asked if staff would have had a problem with the height variance
absent the setback variance. AssocP/Lungu responded that staff would
not encourage variances in either case. Findings allow staff to do
variances related to topography or other unusual site features. In granting
a height variance it means that it would be less likely that the house would
be stepped down, a scenario that staff would encourage. Many homes in
"The Country Estates" have between 20 and 30 -foot front setbacks.
Chair/Nolan expressed that it was problematic for him if a number of
projects were brought before the Commission that included requests for
minor variances because he felt the Commission should attempt to comply
with the code.
DCM/DeStefano said this was not an easy lot on which to build. In fact,
there were no "easy" lots left to build on in "The Country Estates." This
applicant was requesting a front setback variance because of the size and
shape of the lot, the significant topographic relief and because this was an
almost 11,000 square foot house. Should the house be made smaller the
setback could be improved and if the house were moved further back on
the lot the front setback would be maintained. However, in that event as
Mr. Volbeda indicated, the walls would get taller. In making its
recommendations to the Commission Staff considers all characteristics
including the prevailing character of "The Country Estates" in order to
achieve all of the intended goals. From a technical standpoint the majority
of issues could go away with a complete redesign.
NOVEMBER 9, 2004 Page 8 PLANNING COMMISSION
13
N
C/Tye felt that all things considered the Commission should lean on staff's
expertise.
C/Tye moved, VC/Tanaka seconded to approve Development Review No.
2004-01 and Minor Variance No. 2004-01, Findings of Fact, and
conditions of approval. Motion approved 4-1 by the following Roll Call
vote:
AYES: COMMISSIONERS: Tye, VC/Tanaka, McManus,
Chair/Nolan
NOES: COMMISSIONERS: Low
ABSENT: COMMISSIONERS: None
C/Low explained that her reason for a "NO" vote was that based upon
what the Commission heard it was her opinion that it was not impossible to
build a home and respect the code that required the 30 -foot setback. Also,
the additional fill was not unreasonable and the house could be made
smaller. She was concerned that other variance requests would be
ignored if the project were outside of "The Country Estates." The prior
project under consideration this evening was an older project and the
request was made on a legal non -conforming property rather than a
vacant property. She felt the setback requirement was not an
unreasonable restriction on this project rather on the topography itself and
she would approve the project but would not approve the minor variance.
PLANNING COMMISSION COMMENTS AND INFORMATION ITEMS:
VC/Tanaka commented that the City's recognition of veterans that he and
C/McManus attended was outstanding.
Chair/Nolan recognized all veterans in the community and thanked C/McManus
for his service.
STAFF COMMENTS AND INFORMATION ITEMS:
DCM/DeStefano reported that the Commission's approved Best Western Hotel
project would be considered by the City Council on Tuesday, November 16.
10. SCHEDULE OF FUTURE EVENTS:
NOVEMBER 9, 2004 Page 9 PLANNING COMMISSION
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Nolan adjourned the meeting at 7:54 p.m.
Respectfully Submitted,
James DeStefano
Deputy City Manager
Attest:
Dan Nolan, Chairman
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
OCTOBER 28, 2004
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:00 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865
Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Vice Chairman Lyons led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dave Grundy, Vice Chairman Nancy Lyons and Commissioner
Benny Liang
Commissioners Ling -Ling Chang and Marty Torres were excused.
Staff: Bob Rose, Director of Community Services; Teresa Ilasin, Senior Management
Analyst; Bryan Petroff, Parks and Maintenance Supervisor (DBC); Ryan Wright,
Recreation Supervisor and Marisa Somenzi, Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Minutes for the September 23, 2004 Regular Meeting.
C/Liang moved, VC/Lyons seconded to approve the September 23, 2004
minutes as presented. Without objection, the motion was so ordered with
C/Chang and C/Torres being absent.
2. INFORMATIONAL ITEMS
2.1 Youth Master Plan update — CSD/Rose
OCTOBER 28, 2004 PAGE 2 P&R COMMISSION
2.2 Recreation Program Report — RS/Wright
Chair/Grundy asked if the Aqua Caliente Casino trips were revenue
neutral or subsidized. CSD/Rose responded that the City pays for
transportation from County Prop A Funds and the fee collected reimburses
the General Fund. Chair/Grundy felt that a monthly excursion would
probably sell out. He suggested that seniors be approached to pay a little
more to eliminate any costs borne by the City. CSD/Rose said he believed
that for some trips the casino would most likely pay for the transportation.
VC/Lyons thanked staff for her VIP pass and said she looked forward to
visiting the Haunted House. When she visited Glendora High School
recently she discovered that the City holds an "in the sand" volleyball
tournament for which the school brings in sand for six courts of play. She
thought it would be a fun event for D.B. to consider because volleyball is a
popular sport.
2.3 Diamond Bar Community Foundation Oral Report.
CSD/Rose reported that the Foundation will be holding a fundraising gala
event at the Diamond Bar Center on November 13, 2004. Tickets are
available for sale at $100 per ticket for individuals and $175 per couple.
2.4 C.I.P. Program Report — CSD/Rose
a. Diamond Bar Center
CSD/Rose reported that a number of improvements were slated for
the Center: Add security cameras, install electric doors at the entry,
install gates above the lower parking lot, add lights on the west
patio behind the stage, install window shades to prevent sunlight
intrusion and install and maintain landscape materials at
Summitridge Park and Summitridge mini -park (work in progress by
Valley Crest).
PMS/Petroff responded to VC/Lyons that the weeds in the parking
lot were in the process of being removed. In fact, work at this area
started last Saturday afternoon.
b. Trail & Trail Head Development at Sycamore Canyon Park
CSD/Rose reported that the plans and specifications came back
from plan check today and were ready to go out to the Rivers and
Mountains Conservancy early next week. Once the plans and
specs were approved the project would go out to bid.
C. Summitridge Park Restroom and Tot Lot Development
CSD/Rose reported that plans and specs were 99% complete and
the project was proposed to go out to bid within the next 30 days.
OCTOBER 28, 2004 PAGE 3 P&R COMMISSION
d. Picnic Shelter at Pantera Park
CSD/Rose explained that once the roof tiles had been selected the
project would go out to bid.
e. Sycamore Canyon Park ADA Retrofit — Phases 11 and I II
CSD/Rose stated that Hirsch and Associates was finalizing the
plans and specs for Phase II and the project should be out to bid
within the next 30 days. Hirsch was also working on the plans and
specs for Phase III.
Chair/Grundy and VC/Lyons requested to be included in the Phase
III discussion. CSD/Rose agreed and stated that the Phase III plans
were unchanged except that the building has been pulled out. Staff
was considering the possibility of moving the Day Camp program to
Heritage Park next summer. CSD/Rose indicated to VC/Lyons that
the City looks for grants and then assigns the writing thereof to
grant writers.
f. Starshine Park ADA Retrofit
CSD/Rose reported that the plans were checked by the City's
Building and Safety Department and when a replacement copy of
the electrical plans is received, the project will go out to bid.
g. Lorbeer Ball Field — Artificial Turf (See Grant Request for Sports
Complex)
2.5 Grant Request for Sports Complex
CSD/Rose explained that the grant application was due on Thursday,
November 5. The City planned to fund artificial turf for the football field and
use those funds as matching funds for the $1 million state grant. The grant
would fund artificial turf for the upper field as well as the extension of the
parking lot along Diamond Bar Boulevard.
2.6 Report on AB 2404 — Youth sports
RS/Wright explained that AB 2404 was an extension of Title IX to cities
requiring cities to offer equal space and opportunities for both males and
females. He indicated that staff was working with the City Attorney and the
California Parks and Recreation Society to make certain that D.B. was in
compliance with AB 2404.
3. OLD BUSINESS: None
4. NEW BUSINESS:
OCTOBER 28, 2004 PAGE 4 P&R COMMISSION
4.1 Schedule of Commission meeting for November and December 2004. The
Commission concurred to schedule the November meeting on November
18 and to go dark in December due to an anticipated lack of quorum.
4.2 AYSO request for Storage Facility at Pantera Park.
CSD/Rose presented staff's report and explained AYSO's proposal. He
asked for Commission action as deemed appropriate.
Chair/Grundy asked if staff recommended a certain site and CSD/Rose
responded that he would prefer to locate the facility behind the Tot Lot.
VC/Lyons asked for a visual to show the proposed location.
Darrell May said that AYSO had saved money over time and felt that to
bring the Diamond Bar organization in line with surrounding regions a
building to store a Cushman cart or small electrical vehicle for
transportation of equipment across the field would be in order. The reason
for requesting electrical was that AYSO preferred to purchase an electrical
vehicle that would produce less noise and would travel at a slower rate of
speed. Since Pantera Park was a principal location for AYSO that is where
they would prefer to locate the building. The $35,000 budget amount was
a "ballpark" figure and AYSO would need to coordinate with the City to
determine the actual cost. In addition, he proposed that the building be
aesthetically integrated with the surrounding buildings and include
appropriate landscaping. He stated that AYSO was very willing to work
with other organizations to coordinate the use of the building. However,
AYSO's needs would be satisfied by a 200 square foot building with a roll
up door.
Chair/Grundy asked who would have ownership of the building. CSD/Rose
stated that the City would own the building if constructed in a park. Mr.
May agreed and said that AYSO was seeking a long-term lease/easement
for use only. CSD/Rose suggested a joint powers agreement to allocate
multi -use by AYSO and possibly girls softball and the City.
Mr. May indicated to VC/Lyons that AYSO would need to make a final
decision based on cost. If for instance the building cost was $70,000
AYSO would most likely opt for a smaller storage container in order to stay
within the $35,000 budget amount. He further stated that AYSO's first
choice for location would be above the picnic area because it offered a
great location for watching the games.
VC/Lyons moved, C/Liang seconded to recommend consideration of
conceptual plan for AYSO's proposal in order to allow for easier access by
volunteers. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Liang, VC/Lyons, Chair/Grundy
NOES: COMMISSIONERS: None
OCTOBER 28, 2004 PAGE 5 P&R COMMISSION
ABSENT: COMMISSIONERS: Chang, Torres
Chair/Grundy recommended that during the next field allocation meeting
this matter be discussed to determine whether any of the other athletic
groups were interested in partnering on this type of venture.
5. ANNOUNCEMENTS: C/Liang asked if any of the City's parks had suffered
damage from the excessive rainfall. CSD/Rose responded that the only damage
was caused by four -wheelers whose drivers decided to run over the fields in
Pantera and Peterson parks when the fields were wet. He said that based on
information provided about the four -wheelers the Sheriff's Department was
investigating the matter.
VC/Lyons asked that the City Birthday Party be added to the agenda each month
from this point forward. She reported that the committee held its first meeting last
week. VC/Lyons asked what happened to the sportsmanship photographs.
CSD/Rose said that like the photos taken during City Council meetings the items
go into archives for the City's record. VC/Lyons felt the Commission should begin
the park walkthroughs in the near future and most especially Summitridge Park.
VC/Lyons reported that CSD/Rose completed the D.B. 5K run. She
complimented RS/Wright for his hard work and good demeanor during the 5K run
and she also thanked Scott and Roger for their assistance.
Chair/Grundy asked if the City had received word on the library grant. CSD/Rose
responded that the City would be notified around November 29.
VC/Lyons reported that on Tuesday, she, M/Zirbes, DCM/Doyle and LA/Clarke
traveled to Sacramento to discuss the library grant proposal. The group
transported six sets of 2000 individually written letters requesting grant funds for
a new library. At each of the five offices they visited they dropped off a bound set
of letters and spoke with the officials about the City's proposal. The State
Treasurer was very impressed that the Trail went from Sycamore Canyon Park
up to the proposed library site. CSD/Rose said that, in response to this
observation, staff has sent the state a copy of the City's Trails Master Plan.
ADJOURNMENT: Upon motion by VC/Lyons, seconded by C/Liang and there being
no further business before the Parks & Recreation Commission, Chair/Grundy
adjourned the meeting at 7:57p.m.
Respectfully Submitted,
Bob Rose, Secretary
Attest:
Dave Grundy, Chairman
AGENDA # 6.4
NOTICE REGARDING THE WARRANT REGISTER
Please note that the Warrant Register has not
been included in the electronic versions of the
City Council Agenda Packets on the City's Web
Site because severe formatting errors occur when
attempting to convert this material. If you are
interested in receiving a copy of the Warrant
Register, please contact the City Clerk's office at
909-839-7000 to receive a FAXed copy or to pick
one up in person.
We apologize for the inconvenience.
Agenda # 6_5
Meeting Date: Dec. 7, 2004
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Treasurer's Statement — October 31, 2004
RECOMMENDATION:
Approve the October 2004, Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances and the effective
yield earned from investments.
PREPARED BY:
Susan Full, Accountant
Department Head
Attachments:
Deputy City Manager
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
October 31, 2004
GENERAL FUND
LIBRARY SERVICES FUND
COMMUNITY ORG SUPPORT FD
GAS TAX FUND
TRANSIT TX (PROP A) FD
TRANSIT TX (PROP C) FD
ISTEA Fund
INTEGRATED WASTE MGT FD
AB2928-TR CONGESTION RELIEF FD
AIR QUALITY IMPRVMNT FD
PARK & FACILITIES DEVEL. FD
COM DEV BLOCK GRANT FD
CITIZENS OPT -PUBLIC SAFETY FD
NARCOTICS ASSET SEIZURE FD
CA LAW ENFORCEMENT EQUIP PRGM
LANDSCAPE DIST #38 FD
LANDSCAPE DIST #39 FD
LANDSCAPE DIST #41 FD
GRAND AV CONST FUND
CAP IMPROVEMENT PRI FD
SELF INSURANCE FUND
EQUIPMENT REPLACEMENT FUND
COMPUTER REPLACEMENT FUND
PUBLIC FINANCING AUTHORITY FUND
TOTALS
SUMMARY OF CASH:
DEMAND DEPOSITS:
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
$22,774,430.09
$785,775.26
$1,112,966.20
$22,447,239.1
5
0.00
0.00
(3,906.74)
(3,906.74)
646,257.53
1,941.15
648,198.68
1,481,350.11
97,731.72
380,859.74
1,198,222.09
874,984.97
49,569.24
119,697.10
804,857.11
0.00
0.00
533,957.84
41,525.55
14,857.26
560,626.13
0.00
0.00
158,140.45
768.48
2,937.28
155,971.65
1,873,322.94
7,716.49
1,881,039.43
31,797.16
16,190.07
15,607.09
221,542.14
100,901.60
1,850.35
320,593.39
313,024.83
1,289.39
314,314.22
70,813.14
322.65
71,135.79
411,115.83
22,957.96
44,050.33
390,023.46
248,042.61
1,102.14
18,067.33
231,077.42
348,663.77
1,514.64
14,044.12
336,134.29
111,579.53
111,579.53
(738,297.37)
725,271.30
(1,463,568.67)
1,319,232.40
5,545.34
1,324,777.74
194,196.39
799.92
194,996.31
(4,061.55)
(4,061.55)
611,354.26
1,144.10
21,001.60
591,496.76
$31,477,540.3
$1,120,605.6
$2,471,792.68
$0.00 $30,126,353.
3
3
28
GENERAL ACCOUNT ($320,536.06)
PAYROLL ACCOUNT 10,495.25
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($309,290.81)
INVESTMENTS: US TREASURY Money Market Acct. $555,451.53
LOCAL AGENCY INVESTMENT FD 29,288,695.80
CASH WITH FISCAL AGENT: US TREASURY Money Market
Account
LOCAL AGENCY INVESTMENT FD
(Bond Proceeds Account)
29,844,147.3
3
$442,165.19
149,331.57
591,496.76
TOTAL CASH $30,126,353.
28
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up. The
regular account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent, Union Bank
of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a pool of US Treasury
Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - October 2004 1.890%
Wells Fargo Money Mkt -Effective Yield - October 2004 1.021%
Union Bank Money Mkt - Effective Yield - October 2004 1.530%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Linda C. Lowry, Treasurer
Agenda # 6.6
Meeting Date: 12/07/04
CITY COUNCIL`��� ,% AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approval of Applications for Tree City USA Recertification and Growth Award for 2004
and Authorization for the Mayor to Sign the Applications.
RECOMMENDATION: Approve and authorize the Mayor to sign the applications.
FINANCIAL IMPACT: None
BACKGROUND: The National Arbor Day Foundation, in cooperation with the United States Forest
Service and the National Association of State Foresters, recognizes towns and cities across America
which meet the criteria of the Tree City USA program. In 2001, the City of Diamond Bar received its
first distinction of being recognized as a Tree City USA. The City of Diamond Bar has maintained its
Tree City USA designation by successfully meeting the standards of the recertification process.
The Growth Award recognizes environmental improvement and encourages higher levels of tree care
throughout America. In 2004, the City of Diamond Bar completed activities which meet the eligibility
requirements of the award.
DISCUSSION: To remain a Tree City USA, the City of Diamond Bar must meet four standards
established by the National Arbor Day Foundation and the National Association of State Foresters.
Those standards include: 1) establishment of a department to oversee the tree maintenance
program; 2) a forestry program with an annual budget of at least $2 per capita; 3) a community tree
ordinance still in effect; and 4) an Arbor Day observance and proclamation. The recertification
application will recognize that Diamond Bar continues to meet the four standards from January 2004
through December 2004.
In addition to meeting the recertification standards, the City of Diamond Bar has initiated and/or
enhanced activities in the following categories of the Growth Award: Education and Public Relations
and Planning and Management.
The recertification and Growth Award applications must be submitted to the California Department of
Forestry by December 31, 2004 and require the Mayor's signature.
PREPARED BY:
Teresa Arevalo, Senior Management Analyst
REVIEWED BY:
Bob Rose
James DeStefano
Community Services Director Deputy City Manager
Attachment: Tree City USA Application for Recertification
Tree City USA Growth Award Application
Agenda # 6.7
Meeting Date: December 7, 2004
CITY COUNCIL \ AGENDA REPORT
9S
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Appropriate $50,000 from General Fund Reserves to the Personnel Action Fund
RECOMMENDATION:
It is recommended that the City Council appropriate $50,000 from General Fund Reserves to
replenish the Personnel Action Fund.
FISCAL IMPACT:
This action would reduce the General Fund Reserves by $50,000.
DISCUSSION:
Throughout the year employment and personnel issues arise which need to be addressed. Often
these issues, if addressed immediately and in the appropriate fashion, can be resolved without
incurring additional legal costs.
It is recommended that the City Council approve the request to replenish the Personnel Action Fund.
The City Council action to replenish the Personnel Action Fund does not include any City Council
approval to expend the funds. If, however, during this fiscal year personnel or employment issues
arise, the funds will be available to address the issues immediately. Any expenditure of these funds
will be done in accordance with the City's Municipal Code, Government Code, and Council adopted
Rules & Regulations.
Prepared by:
Deputy City Manager
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Library Bond Act Application Update Report
RECOMMENDATION:
It is recommended that the City Council receive and file this report.
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of this report.
BACKGROUND:
Agenda # 6.8
Meeting Date: December 7, 2004
AGENDA REPORT
For the past several years the City has sought funding for construction of a new library through the
California Reading and Literacy Improvement and Public Library Construction and Renovation Bond
Act of 2000. The City developed a joint use agreement with Pomona Unified School District, Walnut
Valley Unified School District and the County of Los Angeles to create a partnership between the
Districts and the Library for enhancing education. The City also developed and approved an
operating agreement with the County of Los Angeles to operate the new library.
The City hired library consultants to assist with the development of the application material, created a
video to show the current condition of the library, and created a computer generated animation to
show what the completed library would look like. Members of the City Council and City staff traveled
to Sacramento on several occasions to promote the project, deliver 2000 letters generated by
residents expressing their support for the project, and lobby for approval of our funding application.
The City spent approximately $200,000 on its application and associated promotional material.
DISCUSSION:
On November 29, 2004 the California Library Bond Act Board met to review the 72 funding
applications which represented funding requests in excess of $586 million. The Bond Board had
approximately $80 million available to fund projects. Prior to the meeting, the Bond Board staff
distributed its ranking of the submitted applications. The staff rated the applications as Outstanding,
Very Good, Acceptable or Limitations. The staff rated 20 applications as outstanding. These 20
applications represented funding requests in excess of $212 million. Of the 20 outstanding
applications, only 11 were funded. The funded projects are listed below:
PROJECT
81s' Avenue Branch Library
Acton/Agua Dulce Library
Castro Valley Library
Fontana Library
Ingleside Library
Lafayette Library
Lawndale Library
North Natomas Library
Orange Cove Library
Richmond Library
Tranquility Branch Library
APPLICANT
AMOUNT
City of Oakland
$ 6,513,345
County of Los Angeles
$ 4,613,685
County of Alameda
$13,961,227
City of Fontana
$14,900,000
City of San Francisco
$ 3,751,943
City of Lafayette
$11,880,531
County of Los Angeles
$ 7,300,132
City of Sacramento
$ 7,013,889
County of Fresno
$ 2,807,698
City of San Francisco
$ 5,958,841
County of Fresno
$ 1,220,172
In addition to these outstanding applications, the Bond Board awarded funds to the following very
good application:
Sierra Valley Library
County of Sierra Valley $ 666,755
This project was funded because after funding 11 of the 20 outstanding applications, the Board only
had approximately $800,000 available and this was the only project requesting an amount equal to or
less than the available funds.
Diamond Bar's application was rated very good and not considered for funding. Of the various
categories that were ranked, we scored lowest in "appropriateness of the site." According to
comments from the Bond Board staff, they downgraded our project due to the fact that the library site
was on a hill, didn't have public transportation within'/4 mile, wasn't located in a commercial district in
the center of town, and wasn't located directly on Grand Avenue.
Since the Bond Board did not distribute any funds to Diamond Bar, the City's Library Task Force will
reconvene in January to review the medium and long term recommendations they developed for
improving the existing library and make a formal recommendation to the City Council on how to
proceed.
Prepared by:
Deputy City Manager
Agenda # 6.9
Meeting Date: _12/7/04
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Presentation of Draft Youth Master Plan Document
RECOMMENDATION:
Receive draft plan and schedule a Study Session for January 18, 2005 to review and discuss.
FINANCIAL IMPACT:
There are no financial impacts related to the receipt and review of the draft Plan.
I*IXG]Kep.Z0111"I
The purpose of the Youth Master Plan Project is to develop a framework, based on scientific research
and techniques proven effective in the real world, which can be used by the community to implement
a cooperative delivery system of services and facilities that support families and youth. The goal of
the Youth Master Plan is to help the Diamond Bar community develop its youth so that they may
reach their full potential as adults.
The process to develop the community Youth Master Plan was started on September 12, 2003, when
the first meeting of the 21 -member Steering Committee was conducted. Since that date, the following
efforts have been made to collect research material used to create the plan:
1. Develop Demographic Profiles
2. Conduct Public Workshops
a. One (1) Community at Large
b. One (1)Youth Workshop
3. Conduct Three (3) Stakeholder Workshops
4. Conduct Stakeholder interviews
5. Create a Program Service Inventory
6. Create a Service Organization Inventory
7. Create a Facilities Inventory
8. Conduct a Telephone Survey of Diamond Bar Households
9. Conduct the Search Institute Attitudes and Behavior Survey
10. Develop a Juvenile Crime Profile
11. Review Existing community analysis and reports
a. Park and Recreation Master Plan
b. Trails Master Plan
c. California Healthy Kids Survey
d. Sports Complex Task Force Report
The collection of this research material was simply the beginning. After collection, a comprehensive
analysis and review had to be completed. This was done by the Steering Committee, with input by the
public at stakeholder meetings. After the completion of the analysis, the Steering Committee
determined the specific needs and the issues and challenges facing Diamond Youth and their
families. This led to the Steering Committee's development of recommended action goals that will
address the identified needs, issues, and challenges.
DISCUSSION:
The draft Youth Master Plan, subject to review, revision and Final adoption, identifies 36 action goals
in four distinct strategy categories. It is expected that if these goals are accomplished, the following
vision for youth in Diamond Bar, as stated by the Steering Committee, will have the best opportunity
for realization:
"The Community of Diamond Bar is committed to developing healthy, happy and civically engaged
youth through a comprehensive delivery system of places, activities, and services in order that they
may reach their full potential as adults."
Of the 36 action goals listed in the draft plan, staff believes there are four goals that should be
considered first which, if approved, will serve as a bridge from the development of the Plan to the
implementation of the Plan. These four action goals are:
1. Upon completion of the Final Youth Master Plan obtain adopted resolutions of support from
each of the school district boards and then request the City Council adopt a resolution approving the
implementation of the Youth Master Plan. These resolutions confirm the acceptance of and
commitment for the implementation of the Youth Master Plan. Additionally, the resolutions promote
the participation and support for the long term relationship between the City and the School Districts
necessary for the implementation of the plan; while serving as an example to community youth
serving organizations, and to the community at large.
2. Consider the establishment of a "Collaborative" (Committee or Task Force) to assist toward
the implementation of the Plan. City and School District representatives research and determine the
most effective community collaborative model that will serve as a governance framework for the
implementation of the Youth Master Plan. The selection of a community collaborative model is
important to determine before the launch of the Youth Master Plan. There are several examples of
community collaborative models included in the draft plan that require review.
3. Consider the creation of a Youth Master Plan Community Collaborative to implement the
Youth Master Plan. This collaborative is comprised of youth service practitioners, fundraisers, youth
2
and family policymakers, researchers, community leaders, youth and parents who understand and
believe how youth, families and the community can be positively impacted by the successful
implementation of the Youth Master Plan.
4. Identify and adopt a Youth Development Model. The Collaborative, if created, could
collectively agree on a youth development model. This model would become the basis upon which
the Youth Master Plan is implemented, with an emphasis on the creation of youth policy, training, and
program design.
Staff and our Consultants will continue to review the draft Plan and develop discussion topics and
recommendations for City Council consideration on January 18, 2005. At that time, staff will seek City
Council approval to move forward on the action goals identified above.
It is estimated the plan will require an implementation period of at least ten (10) years, beginning in
2005 and continuing until at least 2015.
REVIEWED BY:
Bob Rose
Director of Community Services
James DeStefano
Deputy City Manager
Attachment: Draft Youth Master Plan (without Technical Appendices)
3
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda #
Meeting Date
AGENDA REPORT
TITLE: Approval of Community Fund Allocation for FY 2004-05, Introduce Ordinance No. XX -
2004 amending section 3.28.060 of the Diamond Bar Municipal Code, and adopt
Resolution No. 2004 -XX rescinding Resolution No. 89-42 abolishing defunct
Committees of the City Council
Recommendation:
The Finance Committee recommends the City Council approve a Community Fund allocation plan for
FY 2004-05, adopt Resolution No. 2004 -XX rescinding Resolution No. 89-42 which established
standing City Council Committees, and introduce Ordinance No. XX -2004 amending Section 3.28.060
of the Diamond Bar Municipal Code to streamline the City's payment approval process.
Background:
In 1989 the City Council approved Ordinance No. 6 which established a process for approving the
literal day to day financial disbursements of the City. The process described in the ordinance included
five steps:
1) demands (invoices/claims) are given to the City Manager
2) purchase orders are reflected on the demands
3) demands are audited by the Finance Director who prepares a register of demands with an affidavit
attesting to the accuracy of the register
4) demands are approved by the City Manager and "finance committee consisting of two designated
members of the city council."
5) approved claims are paid by checks drawn by the City Treasurer (City Manager)
This codified process does not provide for any review by the City Council as a whole and rests all
expenditure authority with two members of the City Council. In practice, however, the check registers
are approved or ratified by the entire City Council.
DISCUSSION:
The Finance Committee recently discussed the process the City actually uses to disburse payments
and the process described in Ordinance 6. After a thorough discussion, the Committee recommends
the City Council amend the municipal code to reflect the following changes:
Elimination of the Finance Committee
Include ratification of payments by the entire City Council
These changes will reduce the redundancy associated with the check register being reviewed by a
Council Committee and the full Council; improve staff efficiency by reducing duplication of efforts by
preparing for a Finance Committee meeting and City Council meeting; and will codify that the check
register is to be reviewed and ratified by the entire City Council instead of just two Councilmembers.
All other processes described in Ordinance 6 will remain in effect.
In order to abolish the Finance Committee, the City Council needs to amend the Diamond Bar
Municipal Code through the adoption of the attached Ordinance and rescind Resolution No. 89-42.
Resolution 89-42 which was adopted in 1989 and created the following committees of the City
Council:
Personnel Parks and Recreation Planning and Zoning
Finance Landscape Districts
The only committee that currently exists and functions is the Finance Committee. The Finance
Committee, Mayor Pro Tem Herrera and Councilmember Huff, recommends the City Council adopt
Resolution No. 2004 -XX rescinding Resolution No. 89-42 abolishing the Finance Committee and the
defunct Committees.
Another function of the Finance Committee has been to review and approve funding requests from
various community groups and disburse the funds from the City's Community Support Fund. The
attached document identifies the payments made to date and the proposed payments for the
remainder of the current fiscal year. The proposed payments were identified by reviewing payments
made to organizations over the last 3 years. It is recommended that the Council approve these
allocations. After approval, the remaining balance of $800 will be available for any requests received
through the remainder of the fiscal year. Any requests for the balance of the fiscal year will be
presented to the City Council at a regular meeting for consideration.
The Finance Committee also recommends that the Community Fund spending plan for future years
be prepared in manner similar to the CDBG (Community Development Block Grant) process. This
way community groups will be able to plan with advanced knowledge of the City's support.
Prepared By:
David Doyle
Deputy City Manager
Attachments:
1. Ordinance No XX -2004
2. Redline version of Ordinance 06-1989
3. Resolution No. 2004 -XX
4. Community Support Fund Allocation
Ordinance No. (2004)
An Ordinance of the City Council of the
City of Diamond Bar amending SECTION 3.28.060
of the Diamond bar municipal code
The City Council of the City of Diamond Bar does ordain as follows:
SECTION 1. This ordinance is enacted for the purpose of amending Section 3.28.060 of the
Diamond Bar Municipal Code to remove any reference to the Finance Committee as part of the
process of issuing payments.
SECTION 2. Section 3.28.060 of the Diamond Bar Municipal Code shall read as follows:
3.28.060 Purchases; supplies; services
(a) All demands, invoices or claims for purchases, supplies or services included within budgetary
appropriations shall be presented in writing to the City Manager. All such demands, invoices
or claims shall be fully itemized and verified as just and correct by the claimant or its
authorized agent.
(b) Each demand shall be appropriately documented.
(c) Such demands, invoices, or claims shall be audited by Finance Director or their designee
which shall prepare a check register. The affidavit of the Finance Director shall be attached to
the check register certifying its accuracy.
(d) The check register shall be ratified by the City Council at a regular City Council meeting.
(e) All claims shall be paid by checks drawn by the City and signed by the person designated by
resolution of the City Council.
Section 3. The Mayor shall sign this Ordinance and the City Clerk shall cause the same to
be posted within fifteen (15) days after its passage in at least three (3) public locations in the City of
Diamond Bar.
Passed, Approved, and Adopted this day of , 2004.
Mayor
I, Linda Lowry, City Clerk of the City of Diamond Bar, California, do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the Council of the City of Diamond
Bar held on the day of , 2004, and was finally passed at a regular meeting
of the City Council of the City of Diamond Bar held on the day of ,
2004, by the following vote:
Ayes: Council Members:
Noes: Council Members:
Absent: Council Members:
Abstained: Council Members:
Linda Lowry, City Clerk
REDLINE VERSION OF DIAMOND BAR MUNICIPAL CODE SECTION 3.28.060
3.28.060 Purchases; supplies; services
(a) All demands, invoices or claims for purchases, supplies or services included within budgetary
appropriations shall be presented in writing to the City Manager. All such demands, invoices
or claims shall be fully itemized and verified as just and correct by the claimant or 146 its
authorized agent.
M Each demand shall bear the number of the P irnhase order issued for mater or s-, inoc
rendered -be appropriately documented.
(c) Such demands, invoices, or claims shall be audited by the Di��of Finance Director or their
designee who shall prepare a check register of audited demands The affidavit of the DireGter
of Finance Director shall be attached to s the check register certifying the aGG Iran" of the
register its accuracy.
{� }
GOMFnitteer+r� 3tin of two designated members of the G;+„ r,,,,nGil. The check register
shall be ratified by the City Council at a regular City Council meeting.
(e) All claims shall be paid by checks drawn upon by the City Treasurer and signed by the
persons designated by resolution of the City Council.
RESOLUTION 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, CALIFORNIA RESCINDING RESOLUTION NO. 89-42
ABOLISHING NON-FUNCTIONING COMMITTEES OF THE CITY COUNCIL
Whereas, on June 6, 1989 the City Council adopted Resolution No. 89-42 establishing Committees of
the City Council; and
Whereas, the Resolution listed several Council Committees that have not been active for many years;
and
Whereas, the only Committee identified in Resolution No. 89-42 that has been functioning is the
Finance Committee; and
Whereas, the City Council Finance Committee recommends the City Council abolish the Finance
Committee to reduce redundancy, improve staff efficiency, and allow the check register to be
reviewed by the entire City Council instead of just two members of the Finance Committee.
NOW THEREFORE BE IT RESOLVED that the Diamond Bar City Council does hereby resolve the
following:
1. Resolution No. 89-42 is rescinded in its entirety.
PASSED, APPROVED AND ADOPTED this 7t" day of December 2004.
Mayor
I, LINDA LOWRY, City Clerk of the City of Diamond Bar, California do hereby certify that the
foregoing Resolution passed, approved and adopted at a regular meeting held on the day
of , 2004, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LINDA LOWRY, CITY CLERK
[in WKS] 0w1_1AIN0197:1-1y
Agenda No. PF 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY
ANNUAL MEETING
APRIL 20, 2004
1. CALL TO ORDER: Chairperson O'Connor called the meeting to
order at 8:57 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21825 Copley Dr., D.B.
ROLL CALL: Authority Members Chang, Huff, Zirbes,
VC/Herrera and Chair/O'Connor.
Staff present: Linda Lowry, Executive Director; Michael
Jenkins, Authority Attorney; James DeStefano, Deputy City Manager; David
Doyle, Deputy City Manager; Linda Magnuson, Finance Director; Bob Rose,
Community Services Director; David Liu, Public Works Director; April Blakey,
Public Information Manager; and Tommye Cribbins, Authority Secretary.
Chair/O'Connor asked ED/Lowry to comment on the state of the Diamond Bar
Public Financing Authority.
ED/Lowry stated that tonight's Consent Calendar Item 3.2 Treasurer's Statement
reflects an on -hand Finance Authority balance of $1,217,229. On December19,
2003 the Public Financing Authority issued bonds totaling $13,755,000. Those
bonds are secured by a lease that the Financing Authority has with the City of
D.B. for leasing the Diamond Bar Center. Every year the City is obligated to
make lease payments to the Financing Authority and the Financing Authority
makes payments to the bondholders using proceeds from the lease payments.
When the $13,755,000 worth of bonds was sold, underwriter fees in the amount
of $137,000 were held back. In addition, Council purchased the 10 -year interest
cap for a total of $665,000, an asset that the City will hold for 10 years. With
respect to the $12,952,000, there was a cost for bond issuance in the amount of
$415,000. The Authority then began writing checks reimbursing the City for
amounts already expended in the construction of the Center for grading and
geotechnical work. To date, the Authority has written checks from the bond
proceeds for the construction of the Diamond Bar Center in the amount of
$11,271,784. The Authority has also made interest payments to the bondholders
over the past year and one half in the amount of $192,000. The Authority has
earned interest on the cash -on -hand in the amount of $145,000. The above
entries net to a balance of $1.2 million indicated in the Treasurer's Statement. Of
that $1.2 million, $532,000 is reserved as obligations on the outstanding
contracts for construction of the Center. $140,000 is un -obligated. The Authority
remained conservative and did not appropriate the interest earnings in the fund
when it came back to the Council to address additional capital requirements for
the construction of the Center such as, expanded landscaping around the slopes.
As required by the agreement with the broker, the bondholders and the bank, the
Authority has kept $544,000 on -hand and in reserve as it is the Authorities
obligation to make the first two years principal payments. The total of outstanding
encumbrances for contracts, the unallocated interest earnings and the
requirement to hold the principal payments on -hand is $1,217,000. As it stands,
APRIL 20, 2004 PAGE 2 PUBLIC FINANCE AUTHORITY
2
91
Il
the City would be scheduled to make annual interest payments from its General
Fund to the Financing Authority until 2033. The schedule reflects those principal
payments as well as an estimate of the interest based on a rate of 2.5%. The 10 -
year rate cap guarantees that the interest rate can never exceed 4.5%. The rest
of the interest is a straight computation. Based on the estimated interest, the City
would pay $6.3 million in interest on the $13,755,000 issuance of bonds at the
end of the term. In the next fiscal year the City would budget a minimum of the
$573,000 in its General Fund less the balance available in the debt -service fund
at the end of this year. The City has made its principal payment and its Letter of
Credit payment in the amount of $170,000 and there remains an interest
obligation in this year. So, the $544,000 in the debt -service fund would be
reduced and whatever balance remains would be used to meet the debt -service
in FY 2004/05.
VC/Herrera stated that at one time the Council discussed the possibility of setting
aside money as if the City were paying at an interest rate of 4.5%. Since the City
has been paying at a rate of 2.5% is it setting aside the additional money to pay
down the debt faster?
ED/Lowry responded that when Council and staff discussed creating a reserve
fund, it was in the context of discussing the future in terms of the variable rate
and how the market might change. On the premise of receiving additional
information from Bancorp the reserve fund was not immediately created and as
soon as the Bancorp report is available, staff would provide the information
during a study session for Council's consideration.
PUBLIC COMMENTS: None Offered.
CONSENT CALENDAR:
AM/Huff moved, AM/Chang seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote with Chair/O'Connor
abstaining from approval of 3.1.2:
AYES: AUTHORITY MEMBERS
NOES: AUTHORITY MEMBERS
ABSENT: AUTHORITY MEMBERS
3.1 APPROVED MINUTES:
Chang, Huff, Zirbes, VC/Herrera,
Chair/O'Connor
None
None
3.1.1 Regular Meeting of December 2, 2003 —As submitted.
3.1.2 Regular Meeting of December 16, 2003 — As submitted.
3.2 REVIEWED AND APPROVED TREASURER'S STATEMENT FOR MAY
31, 2003 THROUGH MARCH 31, 2004.
AUTHORITY MEMBER CONSIDERATION: No Items presented for
APRIL 20, 2004 PAGE 3 PUBLIC FINANCE AUTHORITY
consideration.
5. AUTHORITY MEMBER COMMENTS: None Offered.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING: There being no
further business to conduct, Chair/O'Connor adjourned the Public Financing Authority
meeting at 9:07 p.m. to the regular City Council meeting.
LINDA C. LOWRY, Agency Clerk
ATTEST:
DEBORAH O'CONNOR, Chair
Agenda No. RA 3.1
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
ANNUAL MEETING OF THE BOARD OF DIRECTORS
APRIL 20, 2004
1. CALL TO ORDER: Chairperson Chang called the annual Redevelopment
Agency meeting to order at 8:55 p.m. in the SCAQMD/Government Center
Auditorium, 21825 Copley Dr., D.B.
ROLL CALL: Agency Members Herrera, Huff, O'Connor, Vice
Chairman Zirbes and Chairman Chang
Staff present: Linda Lowry, Executive Director; Michael Jenkins,
Agency Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy
City Manager; Bob Rose, Community Services Director; David Liu, Public Works
Director; April Blakey, Public Information Manager; Linda Magnuson, Finance
Director; Ann Lungu, Associate Planner; Fred Alamolhoda, Sr. Engineer; Sharon
Gomez, Management Analyst; Linda Smith, Development Services Assistant and
Tommye Cribbins, Agency Secretary.
2. PUBLIC COMMENTS: None offered.
3. CONSENT CALENDAR:
AM/Herrera moved, AM/Huff seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote with AM/O'Connor
abstaining from Item 1.1.2.
AYES: AGENCY MEMBERS: Herrera, Huff, O'Connor, VC/Zirbes,
Chair/Chang
NOES: AGENCY MEMBERS: None
ABSENT: AGENCY MEMBERS: None
3.1 APPROVED MINUTES:
3.1.1 Regular Meeting of December 2, 2003 —As submitted.
3.1.2 Regular Meeting of December 16, 2003 — As submitted.
3.2 REVIEWED AND APPROVED TREASURER'S STATEMENT FOR APRIL
1, 2003 THROUGH MARCH 31, 2004
4. AGENCY MEMBER COMMENTS: None Offered.
ADJOURNMENT: There being no further business to conduct, Chair/Chang
adjourned the Redevelopment Agency meeting to the Diamond Bar Public Financing
Authority Meeting at 8:57 p.m.
APRIL 20, 2004 PAGE 2 REDEVELOPMENT AGENCY
Linda C. Lowry, Agency Secretary
The foregoing minutes are hereby approved this
ATTEST:
Wen Chang, Chairman
day of 12004.