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6&0
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
November 2, 2004
Next Resolution No. 2004 -
Next Ordinance No.
09(2004)
CLOSED SESSION
5:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
Conference with Real Property Negotiators: Government Code
Section 54956.8 (3 cases)
(1) Property Negotiations: Address: Southpoint
Agency Negotiator: City Manager
Negotiating Party: Walnut Valley Unified School District
Under Negotiation: Price and Terms of Payment
(2) Property Negotiations: Address: Summitridge Property
Assessor's No.: 8701-013-900
Agency Negotiator: City Manager
Under Negotiation: Price and Terms of Payment
(3) Property Negotiations: Address: Portion of Lot 1, Tract No. 31479,
Lot 61, Tract No. 42557
Agency Negotiator: City Manager
Negotiating Party: D & L Properties, Inc.
Under Negotiation: Price and Terms of Payment
STUDY SESSION: 6:00 p.m., Room CC -8
Personnel Recommendations:
Public Comments
Adjournment:
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
NOVEMBER 2, 2004 PAGE 2 CITY COUNCIL
INVOCATION: To be Announced
ROLL CALL: Council Members Chang, Huff, O'Connor,
Mayor Pro Tem Herrera, Mayor Zirbes
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming November 15, 2004 as "America Recycles Day."
1.2 Introduction of Nancy Fong, Planning Manager
BUSINESS OF THE MONTH:
1.3 Presentation of City Tile to Dacor, 1440 Bridgegate Drive as Business of
the Month for November, 2004.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PLANNING COMMISSION MEETING — November 9, 2004 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 TRAFFIC AND TRANSPORTATION MEETING — November 9, 2004 —
7:00 p.m., AQMD/Government Center Hearing Board Room, 21865
Copley Dr.
5.3 VETERANS' DAY RECOGNITION — November 9, 2004 — 10:00 a.m. D.B.
Center, 1600 S. Grand Ave.
NOVEMBER 2, 2004 PAGE 3 CITY COUNCIL
1*1
5.4 VETERANS' DAY OBSERVANCE - City Offices will be closed, Thursday,
November 11, 2004. City Offices will reopen on Friday, November 12,
2004.
5.5 COMMUNITY FOUNDATION DINNER GALA/SILENT AUCTION -
November 13, 2004 - 6:00 p.m. Diamond Bar Center, 1600 S. Grand Ave.
5.6 CITY COUNCIL MEETING - November 16, 2004 - 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.7 YOUTH MASTER PLAN STEERING COMMITTEE MEETING -
November 19, 2004 - 11:30 a.m. - 1:30 p.m., Heritage Park, 2900 S. Brea
Canyon Rd.
CONSENT CALENDAR:
6.1
as
6.2
2004-
6.3
004-
6.3
6.4
6.5
City Council Minutes - Regular Meeting of October 19, 2004 -Approve
submitted.
Planning Commission Minutes - Regular Meeting of September 28,
Receive and file.
Traffic and Transportation Commission Minutes - Regular Meeting of
September 9, 2004 - Receive and file.
Warrants - Approve Warrant Registers dated October 21, 2004 and
October 28, 2004 in an amount totaling $1,230,044.85.
Treasurer's Statement - month of September, 2004.
Recommended Action: Review and approve.
Requested by: Finance Division
Ratify Disposal of Surplus City Hall Office Furniture.
Recommended Action: Ratify.
Requested by: City Manager
6.7 Award Of Professional Engineering Services Contract To Dewan,
Lundin & Associates Inc. (DL&A) In The Amount Of $26,300, And
Authorize A Contingency Amount Of $3,700 For Change Orders To
Be Approved By The City Manager, For A Total Authorization Amount
Of $30,000.
Recommended Action: Award.
NOVEMBER 2, 2004 PAGE 4 CITY COUNCIL
Requested by: Public Works Division
6.8 Approval Of A Contract Staff Position To Develop Strategies And
Collaborations Necessary To Implement The Recommendations Of
The Youth Master Plan For The Period Of November, 2004 Through
August, 2005, In The Amount Of $38,000; And Appropriation Of
$38,000 Of Prop. A "L.A. County Safe Parks Act" Funds To Fund
Contract.
Recommended Action: Approve.
Requested by: Community Services Division
6.9 Adopt Resolution No. 2004 -XX: Approving The Installation Of Multi -
Way Stop Signs On Longview Dr. And Stardust Dr.
Recommended Action: Adopt.
Requested by: Public Works Division
6.10 Adopt Resolution No. 2004 -XX: Re -Establishing No Parking And A
Designated Bike Route In The 700 Block Of North Diamond Bar Blvd.
And Rescinding In Its Entirety Resolution No. 2002-41.
Recommended Action: Adopt.
Requested by: Public Works Division
6.11 Authorize Purchase And Installation Of Two (2) Driver Feedback
Signs As A Pilot Project For Traffic Calming At A Cost Not -To -
Exceed $15,000 And Appropriate $15,000 Of General Fund, Fund
Balance Reserve Restricted From The Previous Sale Of Prop A
Funds.
Recommended Action: Authorize and appropriate funds
Requested by: Public Works Division
6.12 Approve Amendment No. 1 To The Design Services Contract With
Dewan, Lundin And Associates (DL&A) For The Grand Ave.
Beautification/Betterment Project In The Amount Of $47,675, Plus A
Contingency Amount Of $24,843 For Change Orders To Be Approved
By The City Manager, For A Total Authorization Amount Of $220,000.
NOVEMBER 2, 2004 PAGE 5 CITY COUNCIL
Recommended Action: Approve.
Requested by: Public Works Division
6.13 Adopt Resolution No. 2004-Xx: Establishing Salary Ranges For All
Classes Of Employment Effective The Pay Period Commencing
November 14, 2004; Rescinding Resolution No. 2004- 50 In Its
Entirety In Order To Address A Limited Reorganization Involving
Certain Positions.
Recommended Action: Adopt.
Requested by: City Manager
6.14 Authorize City Manager To Enter Into A Letter Of Agreement With
Kosmont Financial Services (KFS) In The Amount Of $31,000 To
Cover All Costs For The Public Financing Authority Rate Lease
Revenue Bonds.
Recommended Action: Authorize.
Requested by: City Manager
6.15 Approval Of Draft Addendum To Agreement For Use Of Facilities By
And Between The City Of Diamond Bar And The Pomona Unified
School District (PUSD) Authorizing Installation Of Artificial Turf At
Lorbeer Middle School Football Field And Authorization For The City
Manager To Negotiate The Final Terms Of The Addendum With PUSD
Officials And To Have These Terms Ratified By The City Council.
Recommended Action: Approve.
Requested by: Community Services Division
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
STUDY SESSION
PLEASE SEE CONSENT CALENDAR ITEM 6.13
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
OCTOBER 19, 2004
CLOSED SESSION: 5:00 p.m., Room CC -8, The Government
Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA.
Conference with Real Property Negotiators: Government Code Section
54956.8 (two cases)
Initiation of Litigation: Governm ent Code Section 54956.9(c) — (1 case)
STUDY SESSION: OverviewoflCSC Conference —DCM/DeStefano
(Continued to a future study session, date to be determined)
CALL TO ORDER: Mayor Zirbes called the regular City Council
meeting to order at 6:58 p.m. in The Government Center/SCAQMD Auditorium,
21865 Copley Dr., Diamond Bar, CA.
M/Zirbes reported that Council began its evening at5:00 p.m. with a Closed Session
with no reportable action. The scheduled Study Session was postponed due to lack
of time.
PLEDGE OF ALLEGIANCE: Webelos Pack 737 presented Colors and led the
Pledge of Allegiance.
INVOCATION: Pastor Bob Stebe, Northm inster Presbyterian
Church gave the invocation.
ROLL CALL: Council Members Chang, Huff, O'Connor
and Mayor Zirbes. Mayor Pro Tem Herrera was excused.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney, James DeStefano, Deputy City Manager; David Doyle, Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director; April Blakey, Public Information
Manager and Tommye Cribbins, Assistant City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Zirbes proclaimed October 23, 2004 as "Make a Difference" Day.
Kathleen Newe, Friends of the Library accepted the Proclamation
1.2 C/Huff proclaimed October 23-31, 2004 as "Red Ribbon Week."
Deputy Wright accepted the Proclamation.
OCTOBER 19, 2004 PAGE 2 CITY COUNCIL
1.3 C/O'Connor presented a Certificate Plaque to Linda Magnuson,
Finance Director, for her 15 years of service to the City of Diamond
Ba r.
BUSINESS OF THE MONTH:
1.4 C/Chang acknowledged Hwang Jae Restaurant, asthe New Business
of the Month for October, 2004. Young Lee, owner was unable to be
present.
SPECIAL PRESENTATIONS, CERTIFICATES PROCLAMATIONS:
Continued.
1.5 Nicholas Conway, Executive Director ofSGVCOG gave a Power Point
presentation on the services that have been provided by the San
Gabriel Valley Council of Governments to San Gabriel Valley citiesfor
the past 10 years.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CSD/Rose introduced Bill Arman, Vice President Valley Crest Landscape
who gave a Power Point presentation on the proposed landscape
improvements atthe Diamond Bar Center.
C/Chang thanked Mr. Arman for improving the Diamond Bar Center and
suggested that stone pavers be installed intermittently in the medians
between parking lots to avoid damage to the plants.
Mr. Arman said the intent was to install heavy shrub material and if that
strategy were unsuccessful C/Chang's suggested alternative would betaken
under advisement.
CM/Lowry advised Council that it would take about two years for the
landscape material to completely fill in to the extent anticipated.
3. PUBLIC COMMENTS: Betts Griffone, Friends ofthe Library,
reported that on Saturday, October 23 beginning at 10:00 a.m. the Library
would host the no -charge "Festival of Authors" with 54 authors participating
and that the "Make a Difference Day" celebration would commence at 1:00
p.m.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 COMMUNITY FOUNDATION MEETING — October 21, 2004 — 7:00
p.m., AQMD/Government Center, Room CC -8, 21865 Copley Dr.
OCTOBER 19, 2004 PAGE 3 CITY COUNCIL
5.2 PLANNING COMMISSION MEETING — October 26, 2004 — 7:00
p.m., AQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 PARKS AND RECREATION COMMISSION — October 28, 2004 —
7:00 p.m., AQMD/Government Center Room CC -8, 21865 Copley
Dr.
5.4 "HALL OF HORRORS" HAUNTED HOUSE —October 30 — 31,
2004 — 6:00 — 9:00 p.m., Heritage Park Community Center, 2900 S.
Brea Canyon Rd. Admission $4.00.
5.5 FALL FUN FESTIVAL — October 31, 2004 — 4:30 — 8:30 p.m.,
Heritage Park , 2900 S. Brea Canyon Rd. Halloween Video
Presentation.
5.6 PUBLIC SAFETY COMMITTEE MEETING — November 1, 2004 —
7:00 p.m., Diamond Bar/Walnut Sheriff Station, 21695 E. Valley
Blvd., Walnut.
5.7 CITY COUNCIL MEETING — November 2, 2004 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR: C/Chang moved, C/Huff seconded to
approve the Consent Calendar aspresent ed. Motion carried bythe following
Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: MPT/Herrera
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6.1.1 Joint Meeting with Traffic and Transportation Commission of
October 5, 2004 —Approved as submitted.
6.1.2 Study Session of October 5, 2004 —Approved as submitted.
6.1.3 Regular Meeting of October 5,2004 —Approved assubmitted.
6.2 APPROVED WARRANT REGISTERS DATED OCTOBER 7, 2004
AND OCTOBER 14, 2004 FOR A TOTAL AMOUNT OF
$1,226,667.84.
6.3 DENIED CLAIM FILED BY CLAUDI A AVILA ON AUGUST 9, 2004.
6.4 AUTHORIZED THE CITY MANAGER TO PURCHASE COMPUTER
HARDWARE FROM CDW, INC. IN AN AMOUNT NOT -TO -EXCEED
$27,000.
OCTOBER 19. 2004 PAGE 4 CITY COUNCIL
6.5 APPROVED EXECUTION OF CONSENT TO ASSIGNMENT OF THE
AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
FROM SIGNAL MAINTENANCE, INC. TO REPUBLIC ELECTRIC.
6.6 APPROVED NOTICE OF COMPLETION FOR THE TRAFFIC
SIGNAL MODIFICATION PROJECT ON GRAND AVENUE AT
SHOTGUN LANE AND SUMMITRIDGE DRIVE, BREA CANYON
ROAD ATLYCOMING STREET AND GOLDEN SPRINGS DRIVE AT
BALLENA DRIVE.
6.7 APPROVED CONTRACT AMENDMENT NO. 2 WITH ADVANTEC
CONSULTING ENGINEERS FOR DESIGN OF TRAFFIC SIGNAL
MODIFICATIONS (LEFT -TURN SIGNALS) ON DIAMOND BAR
BOULEVARD AT SUNSET CROSSING ROAD, NORTHBOUND
SR57 ON RAMP AND COLD SPRINGS LANE; DESIGN OF NEW
TRAFFIC SIGNAL AT THE INTERSECTION OF DIAMOND BAR
BOULEVARD AND MAPLE HILL ROAD IN THE AMOUNT OF
$24,500, PLUS A CONTINGENCY OF $2,450 FOR A TOTAL
AUTHORIZATION OF $26,950; AND APPROPRIATED $7,000 OF
GENERAL FUND BALANCE RESERVE RESTRICTED FROM THE
PREVIOUS SALE OF POPOSITION A FUNDS FOR THE DESIGN
OF THE TRAFFIC SIGNAL AT DIAMOND BAR BOULEVARD AND
MAPLE HILL ROAD.
6.8 ADOPTED RESOLUTION NO. 2004-58 APPROVING SUBMITTAL
OF AN APPLICATION FOR GRANT FUNDS FOR THE
INSTALLATION OF ARTIFICIAL TURF AT THE UPPER FIELD AT
LORBEER MIDDLE SCHOOL FROM THE YOUTH SOCCER AND
RECREATION DEVELOPMENT PROGRAM UNDER THE
CALIFORNIA CLEAN WATER, CL EANAIR, SAFE NEIGHBORHOOD
PARKS AND COASTAL PROTECTION ACT OF 2003
(PROPOSITION 40).
6.9 APPROPRIATED FROM GENERAL FUND RESERVES AN AMOUNT
NOT -TO -EXCEED $725,000 FOR TO KPRS CONSTRUCTION
SERVICES, INC. FOR ADDITIONAL WORK ATTHE DIAMOND BAR
CENTER AND AUTHORIZED PAYMENT.
PUBLIC HEARINGS: None
COUNCIL CONSIDERATION: None
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O'Connor reminded everyone to watch for little "trick or treaters" on
Halloween. Coincidentally, the event falls on Sunday this year, the same day
we set our clocks back one hour in the early a.m. She also reminded
everyone to do his/her civic duty and vote on November 2.
OCTOBER 19, 2004 PAGE 5 CITY COUNCIL
C/Chang asked everyone to make sure the kids were safe on Halloween. He
asked people to please vote because every vote counts and makes a
difference to the future of the nation and the world.
C/Huff — No comments offered.
M/Zirbes thanked everyone for their presence attonight's meeting. Tonight
the Council adopted a resolution supporting an application for a $1 million
grant to be used for soccer fields in D.B. if awarded. Council and staff
continue to do good work on behalf ofthe community. Heasked everyone to
please participate in the Friends of the Library events this month and stay in
touch with Council Members with questions and suggestions for making D.B.
a better City.
10. ADJOURNMENT: There being no further business to conduct, M/Zirbes
adjourned the meeting at7:58 p.m.
/s/
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this 2nd day of November , 2004.
/s/
BOB ZIRBES, MAYOR
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
SEPTEMBER 28, 2004
CALL TO ORDER:
Chairman Nolan called the meeting to order at 7:03 p.m. in the South Coast Air Quality
Management District/Governm ent Center Auditorium, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Vice Chairman Tanaka led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Jack Tanaka,
Commissioners Ruth Low, Joe McManus and Steve Tye.
Also present: James DeStefano, Deputy City Manager, Linda Smith,
Development Services Assistant and Stella Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As Presented.
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of September 14, 2004.
C/McManus moved, VC/Tanaka seconded to approve the minutes of the
Regular Meeting ofSeptember 14, 2004, as presented. Motion carried bythe
following Roll Call vote:
AYES: COMMISSIONERS: McManus, VC/Tanaka, Low,
Tye and Chair/Nolan
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
SEPTEMBER 28, 2004 Page 2 PLANNING COMMISSION
PUBLIC HEARING(S): None
7.1 Extension of Time for Tentative Parcel Map No. 29987 . Pursuant to
Title21, Subdivision Ordinance —Section 22.20.150 and Subdivision Map Act
Sections 66452.6 and 66452.13 this application is a request for a one-year
extension oftime ofthe approved parcel map. The City Council approved the
parcel map on October 8, 2002. This approval expires October 8, 2004. The
purpose of the parcel map is to subdivide one parcel into three lots.
Currently, the project site is developed with a restaurant structure and a
hotel. If approved, the restaurant structure would be located on a 1.32 -acre
lot; the hotel would belocated on a 2.70 -acre lot and the remaining 1 -acre lot
would befuture commercial development.
PROJECT ADDRESS: 259 Gentle Springs Lane
(Lot 1, Parcel Map No. 15547)
Diamond Bar, CA 91765
PROPERTY OWNER/ Purshottam N. Patel
APPLICANT: Ratan Hospitality, LLC
1205 W. Sierra Madre Avenue
Glendora, CA 91741-6625
DCM/DeStefano presented staffs report. Staff recommended Planning
Commission approval of Extension of Time for Tentative Parcel Map
No. 22987, Findings of Fact, and conditions of approval as listed within the
Resolution.
Applicant, Mr. Patel explained the request and stated that a one-year
extension would bemore than sufficient to complete the plans. He responded
to Chair/Nolan that heread staffs report and concurred with the conditions of
approval. Specifically, the delay was due to his delay in moving forward with
the project and feltthat itwould bepreferable to get an extension rather than
risk non-compliance. He stated that the businesses were flourishing and he
was pleased to be part of the Diamond Bar community.
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this item, Chair/Nolan closed
the public hearing.
SEPTEMBER 28, 2004 Page 3 PLANNING COMMISSION
DCM/DeStefano responded to C/Low that if the extension of time were not
approved bythe City Council the applicant would have to record the final map
by October 1,2004. Under those circumstances, the applicant would need to
begin again with the entire process. In general, the conditions had not
changed.
C/McManus was curious if the applicant planned to open Prospectors Road
to an ingress/egress. DCM/DeStefano explained that in the City's view,
Prospectors Road would berestricted for the triangular shaped property and
staff would promote the view that the restriction would remain as long as
there was an ability to get to the restaurant and/or hotel from Gentle Springs.
Atthe same time, the fire gate would remain in place.
C/Tye reminded the Commission that hevoted "no" on the Tentative Tract
Map two years ago because atthat time hefelt the subdivision did not meet
the stated criteria that the proposal was good for the project, good for the City
and good for the neighborhood. Two years ago when this matter was
considered there was access to lot 3 between the hotel and the
condominiums and today that is no longer the situation because of the
electronic gate. He felt there were serious concerns about ingress/egress
and asked why staff would recommend an extension without knowing what
the project would ultimately look like? DCM/DeStefano responded that staff
was recommending approval because the map continued to meet the
standards set forth by the City for subdividing property within this zone. The
City did not know what the applicant proposed for the property and would
deal with that issue when the project was presented to the City for
consideration.
C/Tye asked staff to address the issue of possible non-compliance (second
sentence on page 3). DCM/DeStefano stated that in reviewing this request
staff found an inconsistency between the City'sexisting Code and the current
California State Subdivision Map Act. As a result, staff was working with the
City Attorney to determine what change, if any, should bemade to the Code.
However, this was a housekeeping matter only and would not affect this
req u est.
C/Tye cited page 4, Item (d) second sentence of the Draft Resolution that
stated "a one-year extension oftime may beapproved when submitted to the
City in writing." He felt the statement was in erro rbecause the City would not
grant another one-year extension of time after this extension.
DCM/DeStefano said to the contrary, the applicant had the right to ask for
SEPTEMBER 28, 2004 Page 4 PLANNING COMMISSION
more time and could return in one year with a request for another extension
of time in accordance with the State Subdivision Map Act.
DCM/DeStefano referred C/Tye to C ondition (s) on unnumbered page 7 that
spoke to"the physical rehabilitation ofGentle Springs Lane prior to Final Map
approval" as staffs attempt to condition this application. As a result, should
Scribbles, the hotel or the triangular parcel require a discretionary permit
there would bean opportunity to capture public improvements on this private
street. The conditions run with the map.
In response to Chair/Nolan, DCM/DeS tefano explained that with respect to
Condition(s) the applicant had no other requirement to make the
improvements prior to this Parcel Map application and approval. As part of
the discretionary approval process and nexus of this development together
with the needed improvements on Gentle Springs Lane, this condition was
created. The condition requires that the improvements be done prior to final
map approval. Based upon the current entitlement, final map approval is
October 1, 2004. Based upon a proposed approval of an extension the
applicant would complete this application upon recordation by the final date
of October 1, 2005.
Chair/Nolan asked if the City had viewed this property for code infractions
such as the banner signs. DCM/DeStefano said hefirst saw the banner signs
on Monday and they are not in compliance with the code. Banners are
permitted but not the particular banners the applicant has displayed.
Chair/Nolan asked if the resolution could be amended to reflect that the
property had to be within code to which DCM/DeStefano responded
affirmatively.
Mr. Patel stated to Chair/Nolan that hewould agree to replace the banners
with the appropriate banners required by code as directed. Mr. Patel further
stated that he had worked hard to provide Diamond Bar with a class hotel
and had spent considerable dollars to improve his property and had
contributed to the City in other positive ways. He affirmed that it was no
problem forhim to comply with the City'scode asdirected and hoped that the
Commission would grant him the extension of time.
Chair/Nolan said that with respect to C/Tye's concern he had not heard
anything negative about the property sincethe prior restaurant owner left. He
felt that it was a problem atic property because of its close proximity to the
freewa y.
SEPTEMBER 28, 2004 Page 5 PLANNING COMMISSION
C/McManus moved, VC/Tanaka seconded to approve the one-year
Extension of Time for Tentative Parcel Map No. 29987. Motion carried bythe
following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
McManus, VC/Tanaka, Low,
Cha it/Nola n
Tye
None
C/Tye explained that his reason for voting "no" was because he did not
believe the project was appropriate two years ago and believed it was not
appropriate today. He felt the City should not be in the business of
subdividing properties for financing purposes and believed the best way to
control the property was to leave it as one parcel.
7.2 Development Review No. 2004-32. Pursuant to Code
Section 22.48.020.A.1, this was a request to remodel and construct an
approximate 902 square foot one story addition to an existing 1,925 square
foot one story single family residence with a two -car garage.
PROJECT ADDRESS: 1315 Baft Lane
(Lot 49, Tract 31677)
Diamond Bar, CA 91765
PROPERTY OWNER: Kirsten H. Saiko
1315 Baft Lane
Diamond Bar, CA 91765
APPLICANT: Kim Young
18711 Greengate Street
Rowland Heights, CA 91748
DSA/Smith presented staff's report. Staff recommended Planning
Commission approval of Development Review No. 2004-32, Findings of Fact,
and conditions ofapproval aslisted within the resolution.
Chi Wol Chi, 19623 Bowman Court, Rowland Heights, speaking on behalf of
the applicant, explained the project and stated that the applicant concurred
with the conditions of approval.
Chair/Nolan opened the public hearing.
SEPTEMBER 28, 2004 Page 6 PLANNING COMMISSION
With no one present who wished to speak on this item, Chair/Nolan closed
the public hearing.
C/Tye moved, C/Low seconded, to approve Development Review 2004-32,
Findings of Fact, and conditions ofapprov al as listed within the resolution.
Motion carried bythe following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Tye, Low, McManus, VC/Tanaka
Cha it/Nola n
None
None
7.3 Development Review No. 2004-23 and Minor Conditional Use Permit No.
2004-08 (pursuant to Code Section 22.48, 2230.080(5)(a)( 5)and 22.56) was
a request to construct a two-story, single family residence of approximately
10,849 gross square feet including porches, porte cochere, balconies and
three car garage; a 728 gross square foot detached garage; gazebo and
trellis, pool and spa; site improvements including retaining walls to a
maximum six foot exposed height, and a Minor Conditional Use Permit
approval forthe driveway width that isgreater than provided bythe Diamond
Bar Municipal Code.
PROJECT ADDRESS: 2521 Braided Mane Drive
(Lot 91, Tract 23483)
Diamond Bar, CA 91765
PROPERTY OWNER/ Paramjit and Harjinder Nijjar
APPLICANT: 2521 Braided Mane Drive
Diamond Bar, CA 91765
DSA/Smith presented staffs report. Staff recommended Planning
Commission approval of Development Review No. 2004-23 and Minor
Conditional Use Permit No. 2004-08, Findings of Fact, and conditions of
approval as listed within the resolution.
Jimmy Juneja, 1729 Weber Way, LaVerne, stated that the property owner,
applicant, and their agents read staffs report and accepted all of the
conditions for the project ascontained in the report. Hethan ked staff fortheir
assistance.
Robert Tong, 255 E. Santa Claus Street, Arcadia spoke about the project and
stated that it had received "The Country Estates" Homeowner Association
SEPTEMBER 28, 2004 Page 7 PLANNING COMMISSION
approval. He believed the front yard setback was 30 feet and not 34 feet.
DSA/Smith concurred. He indi Gated that he accepted staffs
recommendations and conditions of approval as set forth in the draft
resolution.
C/Tye asked if Mr. Tong agreed with Condition 5(c) to revise the circular
drive to eliminate the ingress/egre ss from Indian Creek Road and Mr. Tong
acknowledged that he did.
C/Low told Mr. Tong that this was one of the most attractive houses she had
seen. C/McManus agreed.
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this item, Chair/Nolan closed
the public hearing.
C/Low moved, C/McManus seconded, to approve Development Review
No. 2004-23 and Minor Conditional Use Permit No. 2004-08, Findings of
Fact, and conditions of approval as listed within the resolution. Motion carried
by the following Roll Call vote:
AYES: COMMISSIONERS: Low, McManus, Tye, VC/Tanaka
Cha it/Nola n
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8. PLANNING COMMISSION COMMENTS/INFORMATIONA L ITEMS: None
Offered.
9. STAFF COMMENTS/INFORMA TIONAL ITEMS: DCM/DeStefano referred
Commissioners to the list of future public hearing dates that included the appeal of
the Planning Commission's decision to appr ove a new house at 22807 Lazy Trail.
The appeal was withdrawn.
DCM/DeStefano explained that there were about 140 properties in "The Country
Estates" that were on individual septic tanks. The Regional Water Quality Control
Board determined that septic tanks create a hazard as they are designed to
eventually leech into the groundwater table. The Board is concerned that the water
quality would be degraded in Southern California. As a result, new rules were
promulgated that would eventua Ily lead to the elimination of septic tanks. In the
immediate future either the City or the Board would be responsible for regular
SEPTEMBER 28, 2004 Page 8 PLANNING COMMISSION
inspections and compliance with regulatory standards. This Thursday a community
meeting will beheld for the affected residents to discuss the issues of impending
compliance. The City Council will discuss this matter on October 5.
Also on October 5 the City Council will look at approving a Natural Hazards
Mitigation Plan required bythe federal government.
DCM/DeStefano referred Commissioners to the International Council of Shopping
Centers Developer's Conference October 6 and 7 in Palm Desert. Hesaid that staff
intends to specifically market major properti es as well as the City at large — Site D,
Country Hills Towne Center, Calvary Chapel project and Brea Canyon Road project.
The City is seeking new revenue sources through retail and/or hotel development. In
addition, the City is engaged in discussions with the Kmart property owner. He
hoped to present a favorable report to the Commission in the near future.
C/Low asked if staff had an update on the Country Hills Towne Center.
DCM/DeStefano reported that the Globe Theatre ceased business and MCC Capital
was operating the theater. At the opposite end of the Center the City had been
working with Henry's and Von's to fill the grocery space and as of last week both
declined. Staff istalking with Albertson's about opening a market double the sizeof
the old site in the Country Hills Towne Center and opening a Bristol's Farms at the
current site on Grand and Diamond Bar Boulevard. It is difficult to get commitment
from potential tenants until an anchor has committed. The proposed four-story
medical building is on hold until the anchor and related issues are determined.
C/Tye asked if the City would be in a position to monitor the septic tanks.
DCM/DeStefano explained that staff leans toward having the City do the monitoring
in order to insure local control. Howeve r, until discussions include property owners,
staff would not be able to make a final determination.
C/Tye felt staff was on the right track speaking with Albertson's about a market at
the Country Hills Towne Center and a Bristol Farms at the current site.
DCM/DeStefano responded that Gelson's passed on the site. HOWS was close to
making a decision but had similar concerns about being too far away from their
Pasadena base. C/Tye thanked staff for an excellent presentation package and
wished them success atthe conference.
10. SCHEDULE OF FUTURE EVENTS:
As listed in the agenda.
SEPTEMBER 28, 2004 Page 9 PLANNING COMMISSION
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Nolan adjourned the meeting at8:31 p.m.
Respectfully Submitted,
James DeStefano, Deputy City Manager
Attest:
Dan Nolan, Chairman
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
SEPTEMBER 9, 2004
CALL TO ORDER:
Chair Pincher called the meeting to order at 7:02 p.m. in the South Coast Air Quality
Management/Gover nment Center Hearing Board Room, 21865 Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Virginkar led the Pledge of Allegiance.
ROLL CALL:
Present: Chair Pincher, Vice Chair Torng and Commissioners Morris, Shah and
Virginkar.
Also Present: Ovid Liu, Director of Public Works; Kimberly Molina, Assistant Engineer;
Sharon Gomez, Senior Management Analyst and Debbie Gonzales, Administrative
Assistant.
I. APPROVAL OF MINUTES:
A. Minutes of regular meeting of July 8, 2004.
C/Morris moved, C/Shah seconded, to approve the July 8, 2004 minutes as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
Morris, Shah, Chair/Pincher
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
Torng, Virginkar
ABSENT:
COMMISSIONERS:
None
B. Minutes of
regular meeting of August
12, 2004.
C/Virginkar moved, C/Torng seconded, to approve the August 12, 2004
minutes as corrected. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS:
Shah, Torng, Virginkar,
Chair/Pincher
NOES: COMMISSIONERS:
None
ABSTAIN: COMMISSIONERS:
Morris
ABSENT: COMMISSIONERS:
None
II. PUBLIC COMMENTS: Lee Paulson, 21919
Santaquin Drive, said that prior to the
signal installation at the intersection
of Pathfinder Road and Fern Hollow Drive
drivers proceeding eastbound on Pathfinder
Road could make a yield on green
SEPTEMBER 9, 2004 PAGE 2 T&T COMMISSION
to turn left onto Fern Hollow Drive. Now drivers often have to wait the entire
cycle of the light before getting the green arrow and he wanted to know if it
would be possible to change the sign to read: Left turn on green arrow or yield
on green. Many drivers use the signal to weave through Santaquin Drive to
avoid Diamond Bar Boulevard.
C/Virginkar asked if the same consideration could be given to the left tum on
northbound Brea Canyon Road onto Pathfinder Road.
C/Morris cautioned that Mr. Paulson's requ est could work well for him but could
cause further congestion in residential areas if it were easier for drivers to
bypass Pathfinder Road/Diamond Bar Boulevard.
III. CONSENT CALENDAR: None
IV. ITEMS FROM STAFF:
A. Traffic Enforcement Update — Received and filed on the following items:
Citations: August 2004
2. Collisions: August 2004
3. Future Deployment ofthe Radar Trailer
Chair/Pincher asked if the Sheriffs Department would be
participating in Commission meetings. PWD/Liu responded that as
an example, the Sheriff's Department has been streamlining their
operations to better meet the City's needs. Sgt. Blasnek
implemented several positive changes including improved community
relations as well as information to the Commission in the form of this
report. Staff believes that the Sheriffs role with the Commission is
better served on an as -needed basis with greater emphasis on
community involvement and communication.
C/Morris asked PWD/Liu if he could ask Sgt. Blasnek to consider
asking his evening officer to stop by occasionally from 7:00 p.m. to
7:10 p.m. for example.
C/Virginkar felt that the Sheriff was more qualified to respond to
questions and concerns from residents and that the presence of a
Sheriffs representative was very valuable during discussion of
certain items.
V. OLD BUSINESS: None
SEPTEMBER 9, 2004 PAGE 3 T&T COMMISSION
VI. NEW BUSINESS: None
VII. STATUS OF PREVIOUS ACTION ITEMS:
PWD/Liu stated that at its September 7, 2004 meeting City Council approved three
items forwarded by the Commission: Multi -way stop signs on Armitos Place at
Rockbury Drive; multi -way stops sign on Ro ck River Drive at Clearview Crest, and
preferential parking for Laurelrim Drive.
VIII. ITEMS FROM COMMISSIONERS:
C/Morris asked if the Commissioners would have an opportuni tyto provide a list of
priorities during the Neighborhood Traffic Study process. PWD/Liu said he would
speak to that matter under Informational Items.
CNirginkar reminded staff that he had requested a copy of the Scope of Work for
the Neighborhood Traffic Management Program. Other Commissioners indicated
they received their copies the week following the August meeting. PWD/Liu said
that staff would forward another copy to C/Vi rginkar if he were unable to locate his
copy.
►�IZIY61Nky,Y,1%0ICki_1M10:11 LTA &_3
A. Diamond Bar High School Traffic Circulation
SMA/Gomez reported that the separate controller forthe Brahma Boulevard
signal was installed prior to school commencement and that staff had
received a number of positive comments from residents and the school
principal, Dennis Paul, that it was a tremendous benefit to the traffic
circulation.
C/Virginkar observed the signal to be working and also observed Sheriffs
officers on the scene during morning peak traffic hours and asked that staff
convey his gratitude to them for their presence.
B. South Pointe Middle School Traffic Circulation.
SMA/Gomez stated that at the request of Chair/Pincher she contacted the
Sheriffs Department about the congestion at the school. The next day Sgt.
Blasnek took a crew to the school and implemented traffic control
procedures. Over time she expected even greater improvement.
C. Chaparral Middle School Traffic Circulation.
SMA/Gomez reported that feedback about the Sheriff Department's traffic
mitigation had been positive. The deputy's worked with school staff to keep
SEPTEMBER 9, 2004 PAGE 4 T&T COMMISSION
on-site traffic moving thereby eliminating the bottleneck and traffic backup
onto the public street. In addition, the City's traffic engineer was attempting
to re -stripe the area to avoid red curbing the three homes on the downhill
side of Mountain Laurel Way.
D. Neighborhood Meetings for Proposed Speed Humps on Leyland Drive and
Longview Drive.
SMA/Gomez indicated that staff met with community members on August
24 and 25, 2004. About six Longview residents attended and indicated they
were in favor of the three proposed installations . The Commission would
likely consider a multi -way stop at Longview Drive and Softwind Drive in
October, 2004. The 10 Leyland Drive residents who attended the meeting
were in favor of the three proposed installations on their street.
Chair/Pincher asked if staff received feedback from residents who were not
in attendance at the neighborhood meetings. SM/Gomez responded that
staff received some feedback from their mail out, the majority of which was
positive.
C/Shah asked for the schedule of speed hump installations. SMA/Gomez
said that staff needed input from the traffic engineer and the fire department
before a schedule could beset.
VC/Torng commended staff for their good work. He asked if data was being
collected on the Great Bend installation to monitor the effectiveness of the
speed hump installation. PWD/Liu explained that staff collected data prior to
the Great Bend Drive and Goldrush Drive installations and would be
collecting data after six months to a year from the date of installation. The
same holds true for Leyland Drive and Longview Drive.
Grand Avenue/Shotgun Lane Traffic Signal Modifications.
SMA/Gomez reported that following the August 12, 2004 meeting in which a
speaker complained about the no right turn on red eastbound on Grand
Avenue from Shotgun Lane, Staff had been working on a plan to aid the
vehicles exiting the Diamond Bar Center and Shotgun Lane. Staff has
ordered a 12" x 12" extinguishable message sign that would allow the traffic
exiting both Diamond Bar Center and Shotgun Lane the ability to sometimes
tum right on red during no traffic and sparse traffic times. Staff estimated a
45 -day turnaround for receipt and installation of equipment.
C/Virginkar thanked staff for their timely response to this matter.
Chair/Pincher felt that SMA/Gomez' explanation of the situation during the
August 12 meeting was stellar. On the heels of that and with everything
SEPTEMBER 9, 2004 PAGE 5 T&T COMMISSION
falling into place it was an excellent response to a resident's concern and
she thanked SMA/Gomez for her timely and responsible actions.
Neighborhood Traffic Management Program
PWD/Liu reported that staff and Sheriff Department representatives would
meet on Monday, September 13, 2004 to discuss how to best get the word
out and get residents to participate in a series of neighborhood meetings as
well as, continue participating in the future with the support of the Traffic
and Transportation Commission and the City Council. The entire process
should take about a year to complete. Staff hoped to schedule a joint
meeting for the Commission and City Council in early October, possibly
October 5, 2004.
G. Caltrans SR57/60 Construction
PWD/Liu reported that six residents attended the Caltrans quarterly meeting
last night and that the project is on schedule for completion in the summer
of 2006. Caltrans closed the westbound SR -60 Brea Canyon on-ramp and
planned to reopen it in June 2005. In addition, the northbound/eastb ound
SR57/60 Grand Avenue will be closed for two months and is scheduled to
reopen by November 1, 2004.
H. Walnut Valley Water District Diamond Bar Boulevard Project.
AE/Molina stated that the district had been working on Diamond Bar
Boulevard since the beginn ing of August 2004 with completion slated for the
end of next week. The affected intersections were Diamond Bar Boulevard
at Pathfinder Road, Mom ing Canyon Road, Kiowa Crest Drive, Acacia Hill
Road and Maple Hill Road. The scope of work included tying in the three
laterals at Morning Canyon, Acacia Hill Road and Kiowa Crest Drive to a
northbound Diamond Bar Boulevard existing 12" line because there was
concern that the southbound Diamond Bar Boulevard 12" line was old and
would not sustain the water flow over time. Work on Pathfinder Road was
completed prior to the start of school. All trench plates were removed today
and the trenches would be repaved beg inning Monday, September 13,
2004. Due to the increased school traffic, the intersections would not be
resealed until the winter school break. During the slurry seal process,
crosswalks would be re -striped and damaged Botts dots would be replaced.
X. SCHEDULE OF FUTURE CITY EVENTS — as adgendized.
XII. FUTURE AGENDA ITEMS:
SEPTEMBER 9, 2004 PAGE 6 T&T COMMISSION
Chair/Pincher asked if the November meeting would be changed to a date other
than Veterans Day. PWD/Liu suggested that the October meeting be adjourned to
another date dependin g on the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Pincher adjourned the meeting at8:22 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
Chair Liana Pincher
AGENDA #6.4
NOTICE REGARDING THE WARRANT REGISTER
Please note that the Warrant Register has not been included
in the electronic versions of the City Council Agenda
Packets on the City's Web Site because severe formatting
errors occur when attempting to convert this material. If you
are interested in receiving a copy of the Warrant Register,
please contact the City Clerk's office at 909-839-7000 to
receive a FAXed copy or to pick one up in person.
We apologize for the inconvenience.
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem Herrera and Council Member Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Warrant Register, November 4, 2004
DATE: November 4, 2004
Attached is the Warrant Register dated November 4, 2004. As requested, the Finance
Department is submitting the warrant register for the Finance Committee's review and
approval. The Warrant Register will subsequently be entered on the consent calendar for
the City Council meeting on November 16, 2004.
Please review and sign the attached.
CITY OF DIAMOND BAR
WARRANT REGISTER APPROVAL
The attached listing of warrants dated November 4, 2004 have been reviewed, approved,
and recommended or payment. Payments are hereby allowed from the following funds in
these amounts:
FUND
DESCRIPTION
PREPAID
UNPAIDWARRANTS
WARRANTS
TOTAL
001
112
GENERAL FUND
PROP A - TRANSIT FUND
$137,394.52
$0.00
$137,394.52
126
CITIZENS OPT - PUBLIC SFTY
$4 $307.50
$307.24
$0.00
$49,469.50
138
LLAD #38 FUND
$0.00
$307.24
139
LLAD #39 FUND$327.62
$1,385.16
$0.00
$327.62
141
LLAD #41 FUND
$133.37
$0.00
$1,385.16
250
CAPITAL IMPROV/PROJ FUND
$26,190.90
$0.00
$133.37
$0.00
$26,190.90
REPORT FOR ALL FUNDS
$215,208.31
$0.00
$215,208.31
APPROVED BY -
Lina G. MagnusorY
Finance Director
Linda C. Lowry
City Manager
Carol Herrera
Mayor Pro Tem
Robert S. Huff
Council Member
RUN DATE: 11/08/2009 19:54:56
CITY OF DIAMOND BAR
WARRANT REGISTER
PAGE: 1
DUE THRU: 11/04/2004
FUND/SECT-ACCT-PROTECT-ACCT
PO #
PREPAID
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
ADELPHIA
0014010-42125-CC205-42123
MODEM SVCS -COUNCIL
46.95 11/04/2004
62396
TOTAL PREPAID WARRANT(S)
TOTAL UNPAID WARRANT(S)
46.95
TOTAL DUE VENDOR
.00
46.95
AMERICAN PUBLIC WORKS ASSC BOOKSTOR
0014070-46235 -
15874
629563 COMP EQ -SOFTWARE
1,034.50 11/09/2004
6.2397
TOTAL PREPAID WARRANTS)
TOTAL UNPAID WARRANT(S)
1,034.50
TOTAL DUE VENDOR
CC
1,034.50
AMERICOMP GROUP INC
0014070-45000--
()014G70-450()()--15653
1.5753
4098 SUPPLIES -PRINTER TONERS
345.97 11/04/20p4
62398
0019070-45000 -
4091 ANNL MAINT-OCT-DEC 04
1,201.17 11/04/2004
62398
15753
4120 SUPPLIES -PRINTER TONERS
478 42 21/04/2004
TOTAL PREPAID WARRANTS)
62398
TOTAL UNPAID WARRANTS)
2,025.56
TOTAL DUE VENDOR
00
2,025.56
AT&T WIRELESS SERVICES INC
0014090-42125--
1264411 -92125 --
CELL CHRGS-GENERAL
158.07 11/04/2004
62399
0014411-42125--
CELL CHRGS-SHERIFF
26.43 11/04/2004
62399
CELL CHRGS-V/PATROL
26.43 11/04/2004
62399
TOTAL PREPAID WARRANT(S)
210.93
TOTAL UNPAID WARRANT(S)
TOTAL DUE VENDOR
.00
210.93
BEAR STATE AIR CONDITIONING
0015333-45300--
15883
04101442 A/C SVCS -DBC
335.69 11/04/2004
62400
TOTAL PREPAID WARRANT(S)
TOTAL UNPAID WARRANT(,,)
335.69
.00
TOTAL DUE VENDOR
335.69
JACK BISSEY
001-34730-.
14334 RECREATION REFUND
TOTAL PREPAID WARRANT{S)
54.00 11/09/2004 62401
TOTAL UNPAID WARRANTS)
59.00
TOTAL DUE VENDOR
00
54.00
BLUE SKY CAFE'
0015510-42325--
10/20/04 MTG SUPPLIES.P/WORKS
TOTAL PREPAID WARRANT(S)
51.96 11/04/2004 62402
51.96
TOTAL UNPAID WARRANT(S)
TOTAL DUE VENDOR
.00
51.96
BOULEVARD BAGELS
0015210-42325--
1355 MTG SUPPLIES-PLNG MGR
177.17 11/04/2004 62403
TOTAL PREPAID WARRANT(S;
TOTAL UNPAID WARRANT(,,)
177.17
TOTAL DUE VENDOR
00
1"77-17
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE: 2
DUE THRU: 11/04/2004
FUND/SECT-ACCT-PROJECT-ACCTPREPAID
PO
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
BREA GLASS AND MIRROR INC
0015333-41200--
0015333-41200--
899 SUPPLIES-DBC
230.00 11/04/2004 62404
1338 SUPPLIES-DBC
64.00 11/04/2004 62404
TOTAL PREPAID WARRANT($)
294.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
294.00
GLORIA BURT
001-34730--
14335 RECREATION REFUND
54.00 11/04/2004 62405
TOTAL PREPAID WARRANT(S)
54.00
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
54.00
CALPELRA
0014060-42330--
CALPELRA CONF-CREWS
520.00 11/04/2004
62406
TOTAL PREPAID WARRANT(S)
520.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
520.00
CATALINA BALLAST BULB COMPANY
001$333-41200--
0015390-92210--
53806 SUPPLIES-DBC
126.81 11/04/2004
62407
53859 SUPPLIES-HERITAGE PK
9.38 11/04/2004
62407
TOTAL PREPAID WARRANT(S)
136.19
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
136.19
CDW GOVERNMENT INC
1269911-46250--
0014070-46230--
PB70145 COMP EQ-SHERIFF DEPT
2$0.81 11/04/2004
62408
0014070-46230--
A15812
PC85042 MAINT CONTRACT-SERVERS
2,478.93 11/04/2004
62408
0014070-46230--
15957
PB63129 HARDWARE-CISCO ROUTER
4, 130.79 11/04/2004
62408
15957
P053073 HARDWARE-CISCO ROUTER
657.92 11/04/2004
TOTAL PREPAID WARRANT{S)
62408
7,598.40
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
7,548,40
CHARLES ABBOTT ASSOCIATES INC
0015510-R45227--
13426
3477
0015510�R45227--
PROF.SVCS-INSPECTION
65-36 11/04/2004
62409
0015510-R45227--
12703
3488 PROP-SVCS INSPECTION
81.00 11/04/2004
62409
0015510-45227-��
12687
3490 PROF.SVCS-INSPECTION
34.50 11/04/2004
62409
0015510-45227--
3502 PROF.SVCS-INSPECTION
42.50 11/04/2004
62409
3500 PROP.SVCS-INSPECTION
30.05 11/04/2004
62409
TOTAL PREPAID WARRANT(S)
253.41
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
253.41
CHURCH OF THE VALLEY
001-23002--
00123002--
14452 PK REFUND-DBC
100.00 21/04/2004
62410
14322 PK REFUND-DBC
100.00 11/04/2004
62410
TOTAL PREPAID WARRANTS)
200.00
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
200.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE: 3
DUE THRU: 11/04/2004
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE
CHECK
.TAMES B CLARKE
0014030-42330--
11/1/04 REIMH-MTG
15895
11/1/04
51.70 11/04/2004
624110014030-44000--
LEGISLATIVE SVCS -WK 10/30
1,375.50 11/04/2004
62411
TOTAL PREPAID WARRANTS)
1,427.20
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
1,427.20
BONNIE COLESON
001-34730--
14336 RECREATION REFUND
54.00 1I/04/2004
62412
TOTAL PREPAID WARRANT(S)
54.00
TOTAL UNPAID WARRANT(S,
.00
TOTAL DUE VENDOR
54.00
KIM CREWS
0014060-42330--
PER DIEM-CONF
195.75 11/04/2004
62413
TOTAL PREPAID WARRANT(S)
195.75
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
195.75
D & J MUNICIPAL SERVICES, INC
0015220-45201--
15534
DB -BLDG 19 BLDG&SFTY SVCS -10/1-10/19
30,439.77 11/04/2004
62414
TOTAL PREPAID WARRANT(S)
30,439.77
TOTAL UNPAID WARRANT(S)
.DO
TOTAL DUE VENDOR
30,439.77
DAY & NITE COPY CENTER
0015210-42110--
15914
228385 PRINT SVCS -PLUG
0015350-42110--
9.93 11/04/2004
62415
227634 PRINT SVCS -RECREATION
2.94 11/04/2004
62415
0015350-92110--
228364 PRINT SVCS -RECREATION
50.38 11/04/2004
62415
TOTAL PREPAID WARRANT(S)
63.25
TOTAL UNPAID WARRANT(S)
DD
TOTAL DUE VENDOR
63.25
DE ANGELO FIRE PROTECTION
001-34300- -
001-34310 --
REFUND -BLDG PERMIT
40.00 11/04/2004
62416
REFUND -BLDG PERMIT
3.00 11/04/2004
62416
TOTAL PREPAID WARRANT(S)
43.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
43.00
NEIL DE JESUS
001-23002--
14251 PK REFUND -HERITAGE PK
200.00 11/04/2004
62917
TOTAL PREPAID WARRANT(S)
200.00
TOTAL UNPAID WARRANT(S)
.DO
TOTAL DUE VENDOR
200.00
DELTA DENTAL
0015240-40090-.
PP 21--22 NOV 04-DEN7AL PREMIUMS
62.60 11/04/2004 62418
001-21104--
PP 21-22 NOV 04 -DENTAL PREMIUMS
1,590.49 11/04/2004 62418
TOTAL PREPAID WARRANT(S)
1,653.09
TOTAL UNPAID WARRANT(S)
00
TOTAL DUE VENDOR
1,653-09
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE: 4
DUE THRU: 11/04/2004
FUND/SECT-ACCT-PROSECT-ACCT
PO #
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE
CHECK
CAROL DENNIS
0015510-44000--
A15695
T&T101404 PROF.SVCS-T & T MTG
125.00 11/04/2004
62419
TOTAL PREPAID WARRANT(S)
125.00
TOTAL UNPAID WARRANT($)
.00
TOTAL DUE VENDOR
125.00
DEPARTMENT OF TRANSPORTATION
0015554-45507--
15604
AR315994 SIGNAL MAINT-SEPT 04
623.54 11/04/2004
62420
TOTAL PREPAID WARRANT(S)
623.54
TOTAL UNPAID WARRANT S)
.00
TOTAL DUE VENDOR
623.54
DIAMOND BAR FRIENDS OF THE LIBRARY
001-23002--
14320 PK REFUND -DBC
600.00 11/04/2004
62421
TOTAL PREPAID WARRANT(S)
600.00
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
600.00
DIAMOND BAR PETTY CASH
0015350-41200--
SUPPLIES-COMM.SVCS
14-00 11/04/2004
62422
0015333-41200--
SUPPLIES -DBC
19.53 11/04/2004
62422
0014090-42120--
POSTAGE -GENERAL
20.34 11/04/2004
62422
0014030-42330--
MTGS-MGR
6.00 11/04/2004
62422
0014090-41200--
SUPPLIES -GENERAL
1.59 11/04/2004
62422
0014090-42395--
REIMB-PETTY CASH
10.00 11/04/2004
62422
0015350-41200--
SUPPLIES-RECREAITON
5.40 11/04/2004
62422
0015350-41200--
SUPPLIES -RECREATION
8.00 11/04/2004
62422
0015350-42325--
MTGS-RECREATION
10.00 11/04/2004
62422
TOTAL PREPAID WARRANT(S)
94.86
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
94.86
DIGI200M INC
0015350-41200--
407444 SUPPLIES -TINY TOTS
6.66 11/04/2004
62423
TOTAL PREPAID WARRANT($)
6.66
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
6.66
DISPLAY TECH EXHIBITS
0015240-44000--
15798
24265 SUPPLIES -DISPLAY PANELS
2,429.13 11/04/2004
62424
TOTAL PREPAID WARRANT(S)
2,429.13
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
2,429.13
DAVID DOYLE
0014030-42125--
REIMB-CELL USAGE SEPT -OCT
86.50 11/04/2004
62425
TOTAL PREPAID WARRANT(S)
86.50
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
86-50
DIANA DUNCAN
0015350-41200--
SUPPLS-FALL FUN FESTIVAL
370.00 11/04/2004
64111
TOTAL PREPAID WARRANT(S)
370.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
370.90
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE: 5
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO (( INVOICE DESCRIPTION
AMOUNT DATE
CHECK
KEVIN ELLIS
001-23002--
14319 PK REFUND -DHC
350.00 11/04/2004
62426
TOTAL PREPAID WARRANT(S)
350.00
TOTAL UNPAID WARRANTS)
00
TOTAL DUE VENDOR
350.00
EMPLOYMENT DEVELOPMENT DEPARTMENT
0014090-40093--
JUL-SEPT 04 UNEMPLOYMENT CHRG-JUL-SEP
6,286.00 11/04/2004
62427
TOTAL PREPAID WARRANT(S)
6,286.00
TOTAL UNPAID WARRANT(S)
00
TOTAL DUE VENDOR
6,286-00
EXTERIOR PRODUCTS INC
0015350-41200--
SUPPLIES -RECREATION
55..00 11/04/2004
62428
TOTAL PREPAID WARRANT(S)
55.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
55.00
EXTERMINETICS OF SO CAL INC
0015333-45300--
15899 10/04 PEST CONTROL -DBC OCT
75 00 ll/04/2004
62429
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
FEDERAL EXPRESS
0014090-42120--
782266210 EXPRESS MAIL -GENERAL
86.88 11/04/2004
62430
TOTAL PREPAID WARRANT(S)
86.88
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
86.88
FIDELITY NATIONAL TITLE CO
001.23002-,
14321 PK REFUND -013C
100.00 11/04/2004
62431
TOTAL PREPAID WARRANT(S)
100.00
TOTAL UNPAID WARRANTS)
-00
TOTAL DUE VENDOR
100.00
FOOTHILL DUILDING MATERIALS INC
0014440-41200--
35464/35471 SUPPLIES-EMER PREP
103-92 11/04/2004
62432
0014440-41200--
35464/35471 SUPPLIES-EMER PREP
103.92 11/04/2004
62432
0014440-41200--
35477/35484 SUPPLIES-EMER PREP
90.12 11/04/2004
62432
0014440-41200--
35486 SUIPPLTES-EMER PREP
131.52 11/04/2004
62432
0014440-41200--
35477/35484 SUPPLIES-EMER PREP
131.52 11/04/2UC4
62432
TOTAL PREPAID WARRANT(S)
561,00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
561.00
PAUL GHOTRA
001-23002--
14453 DEP REFUND -DBC
500-00 11/04/2004
62433
001-36610--
14453 OVERTIME CHG-DBC
-150.00 11/04/2004
62433
001-36800--
14453 DAMAGE CHG-DBC
-34.00 11/04/2004
62433
TOTAL PREPAID WARRANT(S)
316.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
316.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
6
DUE THRU_ 11/04/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
CHANDAN GORAYA
001-23002--
14451 PK REFUND -DBC
350.00
11/04/2004
62434
TOTAL PREPAID WARRANT(S)
350.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
350.00
HALL & FOREMAN,INC
0015510-45223--
15666
14/08/077 PROF.9VCS-EN-03-384
437.55
11/04/2004
62435
0015510-45223--
16001
14/08/077 PROP.SVCE-PLAN CHECK
249.99
11/04/2004
62435
TOTAL PREPAID WARRANT(S)
687.54
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
687.54
JESSICA HALL
0015350-45300--
15713
CONTRACT C7,ASS-FALL
647.60
11/04/2004
62436
0015350-45300--
15,953
CONTRACT CLASS -FALL
1,434.40
11/04/2004
62436
TOTAL PREPAID WARRANT(S)
2,082.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DVE VENDOR
2,082.00
CRISTIE HANSON
001-34780--
14469 RECREATION REFUND
79.00
11/04/2004
62437
TOTAL PREPAID WARRANT(S)
79.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
79.00
NANCY HOLDSTOCK
001-34730--
14338 RECREATION REFUND
27.00
11/04/2004
62438
TOTAL PREPAID WARRANT(S)
27.00
TOTAL UNPAID WARRANT(S)
.DO
TOTAL DUE VENDOR
27.00
ROBERT S. HUFF
0014010-42125--
REIMB-CELL USAGE AUG -SEPT
129.75
11/04/2004
62439
TOTAL PREPAID WARRANT(S)
129.75
TOTAL UNPAID WARRANT(S)
,00
TOTAL DUE VENDOR
129.75
INT'L INSTITUTE OF MUNICIPAL CLERKS
0014030-42315--
2177/7483 MEMBERSHIP DUES-CRIBBINS
91.00
11/04/2004
62440
0014030-42315--
2177/7483 MEMBERSHIP DUES-DOYLE
75.00
11/04/2004
62440
TOTAL PREPAID WARRANT(S)
166.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
166.00
PARIMAL KANSAGRA
001-23002--
14450 PK REFUND -DBC
500.00
11/04/2004
6244i
TOTAL PREPAID WARRANT(S)
500.00
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
500.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
7
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
KIRK STEINKE ELECTRIC
1395539-42210--
16006
5113 MAINT-LONGVIEW PARK
1,062.00
11/04/2004
62442
TOTAL PREPAID WARRANT(S)
1,062.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,962.00
KLEINFELDER INC
0015510-45221--
15879
207410 PROF.SVCS-GEOTECHNICAL
382.50
11/04/2004
62443
001-23012--
15285
207410 PROF.SVCS-EN 04-414
135.00
11/04/2004
62443
TOTAL PREPAID WARRANT(S)
517.50
TOTAL UNPAID WARRANTS,
.00
TOTAL DUE VENDOR
517.50
LEIGHTON & ASSOCIATES, INC
001-23012-
15898
LSC11401 PROF.SVCS-EN-01-323
794.50
11/04/2004
62444
TOTAL PREPAID WARRANT(S)
794..50
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
794.50
LEWIS ENGRAVING INC
0014090-42113--
15741
14178 ENGRAVING SVCS -CITY TILES
36-61
11/04/2004
62445
0014090-42113--
15741
14281 ENGRAVING SVCS -BADGE
13.32
11/04/2004
62445
0014090-42113--
15741
14302 ENGRAVING SVCS -CITY TILE
18.40
11/04/2004
62445
TOTAL PREPAID WARRANT(S)
68.53
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
68.53
LIEBERT CASSIDY WHITMORE
0014060-44021--
15839
49045 LEGAL SVCS-H/R
38.00
11/04/2004
62446
TOTAL PREPAID WARRANTS)
38.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
38.00
CONSTANCE J LILLIE
0015350-45300--
15716
CONTRACT CLASS -FALL
490.20
11/04/2004
62447
TOTAL PREPAID WARRANT(S)
490.20
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
490.20
SHERRY LIN
001-34780--
14388 RECREATION REFUND
85.00
11/04/2004
62448
TOTAL PREPAID WARRANT(S)
85.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
85.00
MAE BETH LITTLE
001-34730--
14337 RECREATION REFUND
36.00
11/04/2004
62449
TOTAL, PREPAID WARRANT(S)
36.00
TOTAL UNPAID WARRANT(S)
,CC
TOTAL DUE VENDOR
36.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
8
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO k
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
LOS ANGELES COUNTY DIST. ATTORNEY
001-21114--
PP 21-22 SLRY ATTCHMT-BYC426064
494.21
11/04/2204
62450
001-21114--
PP 21-22 SLRY ATTCHMT-BD0001469
147.30
11/04/2004
62451
TOTAL PREPAID WARRANTS)
641.51
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
641.51
LOS ANGELES COUNTY PUBLIC WORKS
0015554-45507--
A15614
AR3139911 TRAFFIC SIGNAL MAINT-SEPT
623.54
11/04/2.004
62452
TOTAL PREPAID WARRANT(S)
623.54
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
623.54
MAINTEX
0015333-42210--
15678
759905 MAINT SUPPLIES -DBC
65.77
11/04/2004
62453
0015340-42210--
15676
761474 MAINT SUPPLIES -PARKS
276.17
11/04/2004
62453
0015333-42210--
15676
751473 MAINT SUPPLIES -DBC
132.65
11/04/2004
62453
0015340-42210--
15678
759370 MAINT SUPPLIES -PARKS
287.90
11/04/2004
62453
TOTAL PREPAID WARRANT(S)
756.49
TOTAL UNPAID WARRANTS)
.DO
TOTAL DUE VENDOR
75(.49
MANAGED HEALTH NETWORK
001-21115--
RI 32261 NOV 04 -EAP PREMIUMS
128.64
11/04/2004
62454
TOTAL PREPAID WARRANT{S)
128.64
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
128.64
MCDERMOTT CONSULTING INC
0014090-R44GG0--
15244
JULY 04 PROF.SVCS-CONSULTANT
620.56
11/04/2004
62455
0015210-44210--
15976
JULY 04 PROF.SVCS-CONSULTANT
4,972.29
11/04/2004
62455
0015210-44210--
15976
AUG 04 PROF.SVCS-CONSULTANT
5,630.50
11/04/2004
62455
TOTAL PREPAID WARRANT(S)
11,223.35
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
11,223.35
METROLINK
1125553-45533--
15725
6004444 CITY SUBSIDY -OCT 04
10,032.50
11/04/2004
62456
1125553-45535--
15725
6004444 METROLINK PASSES -OCT 04
39,437.00
11/04/2004
62456
TOTAL PREPAID WARRANTS!
49,469.50
TOTAL UNPAID WARRANT(Sj
.00
TOTAL DUE VENDOR
49,469.50
MOBILE MODULAR MANAGEMENT GROUP
0015350-42140--
15697
2116555 BLDG RENTAL-SYC CYN
535.84
11/04/2004
62457
TOTAL PREPAID WARRANTS)
535.84
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
535.84
KIMBERLY MOLINA
0015510-42340--
REIMB-APWA GIS TRNG
125.00
11/04/2004
62458
TOTAL PREPAID WARRANT(S)
125.00
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
125.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
9
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO k INVOICE DESCRIPTION AMOUNT
DATE CHECK
ROLAND MORRIS
0015510-44100--
T & T COMM-6/10
45.00
11/04/2b04
62459
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
MUNICIPAL INFO SYSTEMS ASSC OF CA
0014070-42340--
MISAC TRNG-H SAWYER
195.00
11/04/2004
62460
TOTAL PREPAID WARRANT(S)
195.00
TOTAL UNPAID WARRANT(S;
.00
TOTAL DUE VENDOR
195.00
NAKOMA GROUP LLC
0014070-44000--
15589 2035 CONSULTING SVCS-INFO SYS
2,362.50
11/04/2004
62461
TOTAL PREPAID WARRANT(S)
2,362.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
2,362.50
NEW WEST SIGNAL
2505510-R46412-19704-46412
15212 0421-R TRFFC SGNL-G/SPR9/HGH KNE
26,190.90
11/04/2004
62462
TOTAL PREPAID WARRANT(S)
26,190.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
26,190.90
DEBORAH O'CONNOR
0014010-42125--
REIMB-CELL USAGE AUG-OCT
129.75
11/04/2004
62463
TOTAL PREPAID WARRANTS)
129.75
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
129.75
PAETEC COMMUNICATIONS INC
0074040-42125--
LONG DIST CHARGES
881.69
11/04/2004
62464
TOTAL PREPAID WARRANT(S)
881.69
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
881.69
PAYROLL TRANSFER
001-10200--
04-PP 23A PAYROLL TRANSFER-04/PP23A
6,600.00
11/04./2004
04-PP23A
TOTAL PREPAID WARRANT(S)
6,600.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
6,600.00
BOB PAYTON
001-34730--
14340 RECREATION REFUND
27.00
11/04/2004
62465
TOTAL PREPAID WARRANT(S)
27.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
27.00
LIANA PINCHER
0015510-44100--
T & T COMM-6/10
45.00
11/04/2004
62466
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
10
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE CHECK
CORNELIA PIZZO
001-34730--
14341 RECREATION REFUND
54.00
11/04/2004
61467
TOTAL PREPAID WARRANT(S)
54.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
54.00
POSTMASTER
001-23010 -
917206 EXPRESS MAIL -FPL 2004-91
13.65
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-102
13,65
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-101
13.65
11/04/2004
62468
002-23010--
.917206 EXPRESS MAIL -FPL 2004-26
13.65
11/04/2004
62466
0014090-42120-.
917206 EXPRESS MAIL -GENERAL
17.85
11/04/2004
62468
001-23010--
917205 EXPRESS MAIL -FPL 2004-100
13.65
11/04/2004
62466
0024090-42120
917206 EXPRESS MAIL -GENERAL
17.85
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-91
13-65
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-98
13.65
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-98
13.65
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-101
13.65
11/04/2004
62468
001-23010--
917206 EXPRESS MAIL -FPL 2004-90
13.65
11/04/2004
62468
TOTAL PREPAID WARRANT(S)
172.20
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
172.20
PRECISION DYNAMICS CORPORATION
0015350-41200--
1272878 SUPPLIES -RECREATION
245.30
11/04/2004
62469
TOTAL PREPAID WARRANT(S)
245.30
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
245.30
PRO BUILDERS AND MICHAEL WHATLEY
001-23010--
REFUND -FPL 2003-53
370.96
11/04/2004
62470
TOTAL PREPAID WARRANT(S)
370.96
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
370.96
PRO CHAIN CONSTRUCTION
001-34110--
REFUND -BLDG PERMIT
315.36
11/04/2004
62471
001-34350--
REFUND -BLDG PERMIT
3.50
11/04/2004
62471
001-34310--
REFUND -BLDG PERMIT
12.00
11/04/2004
62471
TOTAL PREPAID WARRANT{S)
330.86
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
330.86
PROTECTION SERVICE INDUSTRIES
0015333-42210--
15687 1971174 SECURITY SYSTEM -DHC
50.00
11/04/2004
62472
TOTAL PREPAID WARRANTS)
50.00
TOTAL UNPAID WARRANTS)
00
TOTAL DUE VENDOR
50.00
R&D BLUEPRINT
001 23010--
7772 PRINT SVCS -FPL 2002-63
225.70
11/04/2004
62473
TOTAL PREPAID WARRANT(S}
225-70
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
225.70
•
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
11
DUE THRU.: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
REPUBLIC ELECTRIC
0015554-45507--
15612
3248 TRAFFIC SIGNAL MAINT-OCT
2,366
12
11/04/2004
62474
TOTAL PREPAID WARRANT(S)
2,368.12
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
2,368.12
KATHLEEN ROTH
001-34780--
14444 RECREATION REFUND
85.00
11/04/2004
62475
TOTAL PREPAID WARRANT(S)
85.00
TOTAL UNPAID WARRANTrS)
.00
TOTAL DUE VENDOR
85.00
S C SIGNS & SUPPLIES LLC
0015554-41250--
37576 SUPPLIES -ROAD MAINT
400.53
11/04/2004
62476
0015554-41250--
15999
37498 SUPPLIES -ROAD MAINT
981.61
11/04/2004
62476
TOTAL PREPAID WARRANT(S)
1,382.14
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,382.14
JACK SHAH
0015510-44100--
T & T COMM -6/10
45.00
11/011/2004
62477
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45,00
WENDY SHIOU
001-34780--
14387 RECREATION REFUND
65.00
11/04/2004
62478
TOTAL PREPAID WARRANTS)
85.0c
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
85.00
SIGN DEPOT
0015340-42210 -
19965 MAINT-HERITAGE PK
28.25
11/04/2004
62479
TOTAL PREPAID WARRANT(S)
28.25
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
28.25
SIMPLY UNIQUE
0015350_.41200--
16002
VETERANS DAY RECOG-11/9
1,987.01
11/04/2004
62480
TOTAL PREPAID WARRANT(S)
1,987.01
TOTAL UNPAID WARRANT(S)
-00
TOTAL DUE VENDOR
1,987.01
SKATE EXPRESS
0015350-45300--
15722
CONTRACT CLASS -FALL
144.00
11/04/2004
62481
TOTAL PREPAID WARRANT(S)
144.00
TOTAL UNPAID WARRANT($)
.DO
TOTAL DUE VENDOR
144.00
SPLASH POOLS
001-34610-- REFUND -PLAN CHECK FEES 120.53 11/04/2004 62484
TOTAL PREPAID WARRANT(S) 120.53
TOTAL UNPAID WARRANT(S) .00
TOTAL DUE VENDOR 120.53
STANDARD INSURANCE OF OREGON
CITY OF DIAMOND BAR
001-21106--
PP 21-22 NOV 04-SUPP LIFE INS PREM
RUN DATE: 11/03/2004 14:54:56
WARRANT REGISTER
62485
PAGE=
12
1,069.11
11/04/2004
DUE THRU: 11/04/2004
001-21106--
PP 21-22 NOV 04 -LIFE INS PREMS
623.50
11/04/2004
62485
TOTAL PREPAID WARRANT(S)
1,908.61
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO q INVOICE DESCRIPTION
AMOUNT
DATE CHECK
SOUTHERN CALIFORNIA EDISON
SUBWAY
ELECT SVCS -TRAFFIC
CONTRL
109.36
11/04/2004
11/04/2004
62482
0015510-42126--
10.35
TOTAL UNPAID WARRANT{S)
.00
ELECT SVCS TRAFFIC
CONTRL
176.91
10.35
11/04/20C4
62482
0015510-42126--
0015350.45300--
15646 CONTRACT CLASS -FALL
3,141.60
ELECT SVCS -DIST 38
62487
327.62
TOTAL PREPAID WARRANT(S)
11/04/2004
62482
1385538-42126--
TOTAL UNPAID WARRANTS;
.00
1415541-42126--
ELECT SVCS -DIST 41
133.37
11/04/2004
62482
ELECT SVCS -PARKS
4,054.84
11/04/2004
62482
0015340-42126--
ELECT SVCS -DIST 39
323,16
11/04/2004
62482
1395539-42126--
ELECT SVCS -TRAFFIC
CONTRL
35.26
11/04/2004
62462
0015510-42126 -
ELECT SVCS -TRAFFIC
CONTRL
634.48
11/04/2004
62482
0015510-42126--
0015510-42126--
ELECT SVCS -TRAFFIC
CONTRL
110.49
11/04/2004
62482
TOTAL PREPAID WARRANT(S)
5,905.49
TOTAL UNPAID WARRANT(S)
.00.
TOTAL DUE VENDOR
5,905.49
SPARKLETTS
0014090-42130--
15575 0042008-61 EQ RENTAL -9/16-10-15
11.50
11/04/2004
62483
0014090 41200--
15575 0042008-61 WATER SUPPLIES -CITY HALL
176.85
11/04/2004
62483
TOTAL PREPAID WARRANT(S)
188.35
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
188.35
SPLASH POOLS
001-34610-- REFUND -PLAN CHECK FEES 120.53 11/04/2004 62484
TOTAL PREPAID WARRANT(S) 120.53
TOTAL UNPAID WARRANT(S) .00
TOTAL DUE VENDOR 120.53
STANDARD INSURANCE OF OREGON
001-21106--
PP 21-22 NOV 04-SUPP LIFE INS PREM
196.00
11/04/2004
62485
001-21112--
PP 21-22 NOV 04-STD/LTD
1,069.11
11/04/2004
62485
001-21106--
PP 21-22 NOV 04 -LIFE INS PREMS
623.50
11/04/2004
62485
TOTAL PREPAID WARRANT(S)
1,908.61
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,908,61
SUBWAY
0015350-41200--
10/28/04 SUPPLIES -P & R COMM
10.35
11/04/2004
62486
TOTAL PREPAID WARRANT(S)
10.35
TOTAL UNPAID WARRANT{S)
.00
TOTAL DUE VENDOR
10.35
TENNIS ANYONE
0015350.45300--
15646 CONTRACT CLASS -FALL
3,141.60
11/04/2004
62487
TOTAL PREPAID WARRANT(S)
3,141.60
TOTAL UNPAID WARRANTS;
.00
TOTAL, DUE VENDOR
3,141.60
THE LOCAL GOVERNMENT COMMISSION
0015240-42340-- TRNG-DESTEFANO 12/9 45-00 11/04/2004 62488
TOTAL PREPAID WARRANTS) 45.00
TOTAL UNPAID WARRANT(S) -00
TOTAL DUE VENDOR 45.00
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
13
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO H
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
THE WHOLE ENCHILAOA INC
46199 SUPPLIES-CNCL MTG
289.05
11/04/2004
62489
0014090-42325--
15658
TOTAL PREPAID WARRANT(S)
289.05
TOTAL UNPAID WARRANT S)
.00
TOTAL DUE VENDOR
289.05
NANCY THEXTON
14342 RECREATION REFUND
27.00
11/04/2004
62490
001-34730--
TOTAL PREPAID WARRANT(S;•
27.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
27.00
YI TONY TORNG
T & T COMM -6/10
45.00
11/04/2004
62491
0015510-44100--
TOTAL PREPAID WARRANT(S}
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
RITA TORRES
REIMB-CALPERS CONF
46.19
11/04/2004
62492
0014050-42330--
TOTAL PREPAID WARRANT(S)
46.19
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
46.19
TOSHIBA BUSINESS SOLUTIONS
0015333-42210--
15786
149109 MONTHLY MAINT-COPIER DBC
122.23
11/04/2004
62493
TOTAL PREPAID WARRANT(S)
122.23
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
122.23
TRES HERMANOS CONSERVATION AUTH
3 MKTG/PLANNING STUDY
25,000.00
11/04/2004
62494
0015240-44000--
TOTAL PREPAID WARRANTS)
25,000.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25,000.00
VELOCITY NETWORKS INC
76442 MONTHLY MAINT-T1 CHARGE
999.00
11/04/2004
62495
0014090-42125--
TOTAL PREPAID WARRANT(S)
999.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
999.00
VERIZON WIRELESS -LA
0014010-42125-CC205-42125
CELL CHRGS-COUNCIL
47.91
11/04/2094
62496
CELL CHRGS-CMGR
47.91
11/04/2004
62496
0014030-42125--
CELL CHRGS-EMERG PREP
143.73
11/04/2004
62496
0014440-42125--
CELL CHRGS-DESFORGES
80.46
11/04/2004
62496
0014070-42125--
CELL CHRGS-GENERAL
47.91
11/04/2004
62496
0014090-42125--
CELL CHRGS-GENERAL
47.91
11/04/2004
62496
0014090-42125--
CELL CHRGS-V/PATROL
15.53
11/04/2004
62496
0014415.-42125--
0014010-42125-CC405-42125
CELL CHRGS-COUNCIL
47.91
11/04/2004
62496
TOTAL PREPAID WARRANT(S)
479.27
TOTAL UNPAID WARRANTrS)
.00
TOTAL DUE VENDOR
479.27
REPORT TOTAL PREPAID WARRANTS 215,208.31
REPORT TOTAL UNPAID WARRANTS .00
REPORT TOTAL 215,208.31
CITY OF DIAMOND BAR
RUN DATE: 11/08/2004 14:54:56
WARRANT REGISTER
PAGE:
14
DUE THRU: 11/04/2004
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
VISION SERVICE PLAN
PP 21-22 ADMIN FEES
24.47
11/04/2004
62497
0015240-40090-
001-21107--
PP 21-22 NOV 04 -VISION PREMIUMS
1,094-46
11/04/2004
62497
TOTAL PREPAID WARRANT(S)
1,118.87
TOTAL ONPAID WARRANTS)
.00
TOTAL DUE VENDOR
1,118.87
TIFFANY WANG
12257 RECREATION REFUND
210.00
11/04/2004
62498
001-34780--
TOTAL PREPAID WARRANT(S)
210.00
TOTAL UNPAID WARRANT(S}
.00
TOTAL DUE VENi70R
210.00
WELLS FARGO BANK
LEAGUE CONF-CRIBBINS
455.00
11/04/2004
62499
0014030-42330--
PUBLICATIONS-CMGR
144.00
11/04/2004
62499
0014030-42320--
MTG-CMGR
50.00
11/04/2004
62499
0014030-42325-
MTG-CMGR
81.77
11/04/2004
62499
0014030-42325--
TOTAL PREPAID WARRANT(S)
730.77
TOTAL UNPAID WARRANTf,S;
00
TOTAL DUE VENDOR
730.77
PHILIP H WILLIAMS
REIMB-SUPPLIES DEC
49.96
11/04/2 Q0.4
62501
0015333-41200--
TOTAL PREPAID WARRANTS)
49.98
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
49.96
XEROX CORPORATION
15796
5953030 COPIER MAINT-DCT
459.68
11/04/2004
62502
0014090-42200 -
5953041 COPIER MAINT-OCT
459.68
11/04/2004
62502
0014090-42200--
15796
TOTAL PREPAID WARRANT(S)
919.36
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
919.36
REPORT TOTAL PREPAID WARRANTS 215,208.31
REPORT TOTAL UNPAID WARRANTS .00
REPORT TOTAL 215,208.31
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Treasurer's Statement — September 30, 2004
RECOMMENDATION:
Approve the September 2004, Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # _6.5
Meeting Date: Nov. 02, 2004
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances and the effective
yield earned from investments.
PREPARED BY:
Susan Full, Accountant II
Department Head
Attachments:
Treasurer's Statement
Deputy City Manager
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
September 30, 2004
GENERAL FUND
LIBRARY SERVICES FUND
COMMUNITY ORG SUPPORT FD
GAS TAX FUND
TRANSIT TX (PROP A) FD
TRANSIT TX (PROP C) FD
ISTEA Fund
INTEGRATED WASTE MGT FD
AB2928-TR CONGESTION RELIEF FD
AIR QUALITY IMPRVMNT FD
PARK & FACILITIES DEVEL. FD
COM DEV BLOCK GRANT FD
CITIZENS OPT -PUBLIC SAFETY FD
NARCOTICS ASSET SEIZURE FD
CA LAW ENFORCEMENT EQUIP PRGM
LANDSCAPE DIST #38 FD
LANDSCAPE DIST #39 FD
LANDSCAPE DIST #41 FD
GRAND AV CONST FUND
CAP IMPROVEMENT PRJ FD
SELF INSURANCE FUND
EQUIPMENT REPLACEMENT FUND
COMPUTER REPLACEMENT FUND
PUBLIC FINANCING AUTHORITY FUND
TOTALS
SUMMARY OF CASK:
DEMAND DEPOSITS:
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN(OUT) BALANCE
$23,160,113.42
$873261.46
$1,258,944.79
$22,774,430.09
$22,774,430.09
0.00
0.00
0.00
(2,700.00)
1,206.74
(3,906.74)
(3,906.74)
552,227.25
94,030.28
646,257.53
646257.53
1,444,900.54
128,237.42
91,787.85
1,481,350.11
1,481,350.11
808,341.39
66,643.58
874,984.97
874,984.97
0.00
0.00
0.00
545,023.99
3,884.00
14,950.15
533,957.84
533,957.84
0.00
0.00
0.00
159,870.35
1,729.90
158,140.45
158,140.45
1,873,322.94
1,873,322.94
1,873,322.94
(81,965.99)
124,569.00
10,805.85
31,797.16
31,797.16
215,760.49
10,342.00
4,560.35
221,542.14
221,542.14
313,024.83
313,024.83
313,024.83
70,813.14
70,813.14
70,813.14
446,022.57
34,906.74
411,115.83
411,115.83
264,804.43
16,761.82
248,042.61
248,042.61
362,220.74
13,556.97
348,663.77
348,663.77
111,579.53
111,579.53
111,579.53
(721,930.33)
8,185.46
24,552.50
(738,297.37)
(738297.37)
1,319,232.40
1,319,232.40
1,319,232.40
194,196.39
194,196.39
194,196.39
(4,061.55)
(4,061.55)
(4,061.55)
627,679.79
499.40
16.824.93
611354.26
611,354.26
$31,658,47632
$1,309,652.60
ti1,490.S88.S9
$OAO $31,477,54033
$31,47754033
GENERAL ACCOUNT $12,984.13
PAYROLL ACCOUNT 10,394.62
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS $24,128.75
INVESTMENTS: US TREASURY Money Market Acct. $483,844.50
LOCAL AGENCY INVESTMENT FD 30,358212.82
30,842,05732
US TREASURY Money Market
CASH WITH FISCAL AGENT: Account $462,646.56
LOCAL AGENCY INVESTMENT FD 148,707.70
(Bond Proceeds Account)
611,35426
TOTAL CASH $31,47754033
Note: The City of Diamond Bar is invested in the State Treasurer's local Agency Investment Fund. There are two LAIF accounts set up. The
regular account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent, Union Bank of
California Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a pool of US Treasury Notes. Interest is
credited to the City's bank accounts on a monthly basis.
L.A.LF -Effective Yield - September 2004 1.771%
Wells Fargo Money Mkt -Effective Yield -September 2004 0.858%
Union Bank Money Mkt - Effective Yield - September 2004 1.480%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Linda C. Lawry, Treasurer
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.6
Meeting Date: Nov. 2, 2004
AGENDA REPORT
TITLE: RATIFY DISPOSAL OF SURP LUS CITY HALL OFFICE FURNITURE
RECOMMENDATION:
Itis recommended that the City Council ratify the disposal of various surplus pieces of office furniture
as listed in Exhibit "A".
FISCAL IMPACT:
The items will be auctioned and the net proceeds will be given back to the City. The auction costs
are expected to be 20% of the proceeds.
BACKGROUND / DISCUSSION:
Over the years, City Hall has accumulated extra table and desk chairs that are not used and have
been in storage at various locations in the building. These chairs vary in age but all are between 10
to 15 years old and are worn, torn and/ or broken. A desk, hutch, corner unit, and desk return are
also among the surplus items. This furniture wa s oversized and did not fit properly into any regular
office space.
The items were declared surplus and provided to Gene's General Auction for disposal. However,
after providing the furniture to Gene's, it was brought to our attenti on by the City Attorney that the
property must bedeclared surplus bythe City Council. Therefore, we request thatthe Council ratify
the declaration ofthe furniture as surplus and its appropriate disposal.
Prepared by:
Jim Clarke, Legislative Analyst
Attachments:
1. List of Surplus Furniture
Exhibit "A"
City of Diamond Bar
Surplus Office Furniture
Type of Furniture Quantity Asset Tag Number
Table Chairs 8 N/A
Desk Chairs 5 N/A
High Back Desk Chair 1 0005
High Back Desk Chair 1 0008
Secretarial Chair 1 0052
Desk, Corner unit, 1 0489
Hutch and Return set
Agenda # 6.7
Meeting Date. LYovernber 2. 2004
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AWARD OF PROFESSIONAL ENGINEERING SERVICES CONTRACT
TO DEWAN, LUNDIN & ASSOCIATES, INC. (DL&A) IN THE AMOUNT
OF $26,300.00, AND AUTHORIZE A CONTINGENCY AMOUNT OF
$3,700.00 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $30,000.00.
RECOMMENDATION:
Award an engineering services contract.
FINANCIAL IMPACT:
The Fiscal Year 2004-2005 Budget includes an allocation of $195,915 of Community
Development Block Grant (CDBG) funds for a Diamond Bar Boulevard Sidewalk
Installation Project from State Route 60 to Solitaire Street. The engineering design
portion of this project is expected to be less than $30,000.
BACKGROUND:
In December of 2003 $195,915 of CDBG funds were allocated to construct
approximately 6,000 linear feet of sidewalk on the west side of Diamond Bar Blvd. next
to SR 57 Freeway between Solitaire Street and the SR60 Freeway.
DISCUSSION:
In August 2004, the Public Works Division requested four engineering consulting firms
to submit proposals for professional engineering services. The request included
preparation of plans, specifications and estimates, construction
administration/i nspection, and construction staking services.
A total of two (2) proposals were received on September 10, 2004 while two firms
declined to submit a proposal as shown in the table below.
Firm Fee Proposal
DL&A
$26,300.00
BAS
$26,090.00
CNC Engineering
DECLINED
DGA Consulting
DECLINED
The two proposals were reviewed and evaluated by the selection committee. Staff
unanimously concluded that DL&A best understood the City's needs and was the most
qualified consultant because of their design approach, public relations views, and
knowledge of local conditions.
DL&A's scope of work includes:
• Research of City, County and Utility company records
• Prepare project plans
• Locate all existing utilities
• Prepare project specifications and cost estimates
• Serve as general liaison and coordinator among Contractor, Subcontractors,
Utility Companies and City Staff
• Provide all inspection services and daily reports
• Review all contractor submittals and invoices prior to City Engineer review and
approval
• Develop any "Punch List' items
• Submit final acceptance report to the City upon Completion of the project
The tentative schedule of this project is as follows:
Design, Specifications and Estimate Complete February 2005
Contract Award March 2005
Construction Completion May 2005
PREPARED BY:
Kimberly Molina, Assistant Engineer Date Prepared: October 29, 2004
REVIEWED BY:
David G. Liu, Director of Public Works Jim DeStefano, Deputy City Manager
Attachments: Consulting Services Agreement excluding DL&A's proposal
AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of November 2, 2004 by and between the City
of Diamond Bar, a municipal corporation ("City") and Dewan, Lundin &Associates,
Inc. ("Consultant").
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A," the consultant's
response to the City's request for proposals.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "A" the Consultant's
Response, dated September 10. 2004 to the City's verbal Request for
Proposals.
B. Level of Services/Time of Perfo rmance. The level of and time of
the specific services to be performed by Cons ultant are as set forth in Exhibit "A."
2. Term of Agreement . This Contract shall take effect November 2, 2004,
and shall continue until June 30. 2005, unless earlier termin ated pursuant to the
provisions herein.
3. Compensation . City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A." Payment will be made only after submission of proper invoices in
the form specified by City. Total payment to Consultant pursuant to this Agreement
shall not exceed $30.000.00.
4. General Terms and Conditions . In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses .
City: City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA91765
Client: Dewar, Lundin & Associates, Inc.
12377 Lewis Street, Suite 101
Garden Grove, CA 92840
6. Status as Independent Consultant.
A. Consultant is, and shall atall times remain as to City, a wholly
independent contractor. Consul tant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Feder al or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensatio n laws. City shall have the right to offset against the
amount of any fees due to Consultant underthis Agreement any amount due to City
from Consultant as a result of Consult ant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work atthe
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indem nify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organizati on arising out of the acts,
errors or omissions of Consultant, its agent s, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall bejoint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limitof $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000 ,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 orthe amount required bylaw,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insured on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy(ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwis e modified (except through the addition
of additional insured to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce orotherwise modifythe insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
admitted to do business in the State of Califor nia or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement," ora substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, orother information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Co nsultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that itpresently has no interest and shall not
acquire any interest, director or indirect, which may beaffected by the services to be
performed by Consultant under this Agreemen t, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the perfo rmance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performanc e of this Agreement. Cons ultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with orwithout
cause upon fifteen (15) days written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that ithas, orwill secure atits own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will beperformed by Consultant orunder it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, forgood cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non-Discriminati on and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the perfo rmance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
The Consultant will take affirmative action to ensure that applicants are employed, and
that employees are treated Burin g employment, without regard to their race, creed, sex,
color or national origin. Such nondiscrimination shall include but not be limited to the
following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff ortermination; rates ofpay orother forms ofcompensation; and
selection for training, including apprenticeship. The Consultant agrees to post in
conspicuous places, available to employees and applicants for employment, notices to
beprovided by the City setting forth the provision of this non-dscriminati on clause.
B. Consultant will, in all solicitations oradvertisement s for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
orthat all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical Gond ition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supp lies or raw materials.
D. The Consultant will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
E. The Consultant will furnish all information and reports required by
Executive Order 11246 ofSeptem ber 24, 1965, and by the rules, regulations and orders
of the Secretary of Labor for purposes of investigation to ascertain compliance with
such rules, regulations and orders.
F. In the event of the Consultant's non-compliance with the equal
opportunity clauses of the Agreement orwith any such rules, regulations or orders, this
Agreement may be cancelled, terminated, or suspended in whole or in part and the
Consultant may be declared ineligible for further government contracts in accordance
with procedures authorized in Executive Order 11246 of Septembe r24, 1965, or by
rule, regulation, oras otherwise provided bylaw.
G. The Consultant will include the provisions of paragraphs (A)
through (F) in every subcontract or purc hase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of
Executive Order 11246 ofSeptem ber 24, 1965, so that such provisions will be binding
upon each subcontractor orvendor. The Consultant will take such action with respect
to any subcontract or purchase order as the City my direct as a means of enforcing
such provisions including sanctions for non-co mpliance; provided, however, that in the
event the Consultant becomes involved in, or is threatened with, litigation with a
subcontractor orvendor asa result ofsuch directions bythe City, the Consultant may
request the United States to enter into such litigation to protect the interests of the
United States.
16. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1965,
no person shall, on the grounds of race, color, or national origin, be executed from
participation in, bedenied the benefits of, orbe subjected to discrimination under any
program oractivity receiving federal financial assistance.
17. Section 109 of the Housing and Community Development Act of
1974. No person in the United States shall, on the grounds of race, color, national
origin, or sex be excluded from participation in, be denied the benefits of, or be
subjected to discriminatio n under any program oractivity funded in whole or in part with
funds made available under this title.
18. Age Discrimination Act of 1975 and Rehabilitation Act of 1973. Any
prohibition against discrimination ofthe basis of age under the Age Discrimination Act of
1975, or with respect to an otherwise qualified handicapped individual, as provided in
Section 504 of the Rehabilitation Act of 1973, shall also apply to any such program or
activity.
19. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement orany rights, duties, orobligatio nsarising hereunder shall bevoid and ofno
effect.
20. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days ofthe first anniversary ofthe effective date ofthis Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to prepar ing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
21. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of perfo rmance under this Agreement shall not be a
waiver of any other condition ofperformanc eunder this Agreement. In no event shall
the making by City of any payment to Consult ant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
23. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
24. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
25. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
26. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
27. County Lobbying Certification.
The Consultant certifies that:
(A) It is understood that each person/entity/firm who applies for a
Community Development Commission contact, and as part of that process, shall certify
that they are familiar with the requirements of the Los Angeles County Code Chapter
2.160, (Los Angeles County Ordinance 9.-0031) and;
(B) That all persons/entity/f irm who seeks a contact with the
Community Development Commission shall be disqualified therefro m and denied that
contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist
employer or any other person or entity acting on behalf of the above named firm fails to
comply with the provisions of the County Code.
28. Lobbying Certification.
The Consultant certifies that:
(A) No Federal appropriated funds have been paid or will be paid, by or
on behalf ofthe Consultant, to any person forinfluencing orattempting to influence an
officer or employee of any agency, a Member of Congress, and officer or employee of
Congress, or an employee of any Member of Congress in connection with the awarding
of any Federal contract, the making of any cooperative agreemen t, and the extension,
continuation renewal, amendment, or modification of any Federal contract, grant, loan
orcooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid
orwill bepaid to any person for influencing orattempting to influence an officer or
employee of any agency, a Member of Co ngress in connection with this Federal
contract, grant, loan, or cooperative agreem ent, the Consultant shall complete and
submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with
its instructions.
(C) The Consultant shall require that the language of this certification
be included in all subcontracts and that all subcontracts shall certify and disclose
accordingly.
29. Records and Audits. The Consultant shall maintain accounts and
records, including personnel, property and financial records, adequate to identify and
account for all costs pertaining to this Agreement and such other records as may be
deemed necessary by the City to assure proper accounting for all projects, both federal
and non-federal shares. These records will be made available for audit purposes to the
City or any authorized representative, and will be retain ed three years after final
payments are issued and other pending matters are closed. (24 CFR Part 84, Sec.
84.53)
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
31. Exhibits . All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date firstwritten above.
"City"
ATTEST:
By:
CITY OF DIAMOND BAR
By:
Linda C. Lowry, City Clerk Linda C. Lowry, City Manager
Approved as to form
By:
City Attorney
"CONSULTANT"
By:
Its:
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.8
Meeting Date: 11/2/04
AGENDA REPORT
TITLE: APPROVAL OF CONTRACT POSITION TO DEVELOP STRATEGIES AND
COLLABORATIONS NECESSARY TO IMPLEMENT THE RECOMMENDATIONS OF
THE YOUTH MASTER PLAN FOR THE PERIOD OF NOVEMBE R, 2004 THROUGH
AUGUST, 2005, IN THE AMOUNT OF $38, 000; APPROPRIATION OF $38,000 OF
PROPOSITION A "L.A. COUNTY SAFE PARKS ACT" FUNDS TO FUND THIS
CONTRACT
RECOMMENDATION: Approve contract position and appropriate funds.
FINANCIAL IMPACT: The City has $120,000 in unappropriate d L.A. County Safe Parks Act
funds available that can be used to fund this contract position. The total cost of this contract for the 10
month period of November, 2004 through August, 2005 is $38,000, well within the amount available.
BACKGROUND: The City started the Youth Master Plan process in 2003. For over the past year,
the steering committee, with the assistance of consultant, has worked to research the needs of
youth in the community and develop recommendations to meet the identified needs. The final
meeting of the steering committee is scheduled for November 19 and the Youth Master Plan
document should be presented to the City Council in December for consideration of adoption. In
anticipation of adoption of Yout h Master Plan recommendations, Staff has determined that it is
necessary to establish a contract position to determine the best strategy to implement the
recommendations of the plan. Funding for this contract position will come from Proposition ALos
Angeles County "Safe Park Act' funds.
DISCUSSION: The work product from this contract position will include:
• Strategies and collaborations necessary to implement the recommendations of the Youth Master
Plan.
• Resource book and Web Page posting where youth and families in need of assistance can
receive information 24 hours a day.
• Effective collaborative relationships with other youth serving organizations where programs and
services can be provided in a joint effort that better utilizes existing resources to expand services
without increasing costs.
• List of recommended free and low cost activities and programs that meet the needs of youth and
families.
• List of available grants and other resources available to fund services needed by youth and
families.
• Program outline for employment program for at -risk Diamond Bar youth that meets the funding
requirements for restricted funds from Proposition A L.A. County "Safe Parks Act'.
• Recommendations for Youth and Family Services for the City Council to consider for the 2005/06
FY Budget.
• Outreach services in overall community and specified neighborhoods to communicate available
Youth and Family programs and resources.
• Identification of benef its and desired outcomes that are available to program participants.
• Program outline for a youth volunteer program.
ATTACHMENT: Recommendations from draft Youth Master Plan.
REVIEWED BY:
Bob Rose James DeStefano
Director of Community Services Deputy City Manager
VISION STATEMENT FROM DRAFT YOUTH MASTER PLAN
The Community of Diamond Bar is committed to developing healthy, happy , and civically engaged
youth through a comprehensive delivery system of places, activities, and services in order that they
may reach their full potential as adults.
COMMUNITY CHALLENGES
Community Challenges were determined through public workshops, surveys, and trends. The
following challenges are in alphabetical orde rand in no particular priority:
• Access — Transportatio n, or the lack thereof. Affordability and service radius may be a barrier
for youth and their families to acce ss services, programs, and facilities.
• Awareness — A frequently documented response as to why youth and their families do not
participate in programs is that they were not aware of available services, programs and
facilities.
• Caring Relationships — Students (7ththrough 12th grades) report that they lack meaningful
adult relationships, primarily in the school setting.
• Crisis Intervention — Lack of services and/or awareness of services available for those youth
experiencing emotional crisis.
• Cultural Understanding — As the community changes ethnically, families and youth may be
caught between traditional cultural values and the values of being "American." Cross-cultural
communication may also be ba rrier to youth success.
• Drugs, tobacco, alcohol, and substance abuse -Although a low percentage of youth are
reporting use of these substances, there is enough to warrant concern.
• Health & Wellness — Youth experience high levels of stre ss due to performance anxiety. Local
and national trends indicate a growing and substantial concern regarding sedentary behavior
and poor eating habits of youth and their families. Access to information to ensure a high
quality of prenatal care is limited.
• Respecting and valuing youth — Children, adolescents, and young adults frequently report a
lack of respect and value as contribut ing citizens of their community.
• Job and career development — Youth and young adults, their families, and trends point to the
underscored need for jobs, as well as ca reer training an d development.
• Fragmented programming — Youth serving organizations, schools, governmental agencies,
non-profit organizations, faith based organizations, individuals, and parents while concerned
collectively for the betterment of youth, tend to operate separately and are not connected as a
community to create greater effectiveness and efficiency.
• Positive Recreational Pursuits - Middle school students, high school students, and young
adults report there are no places in Diamond Bar where they may gather with their friends.
• Resources - Reduced as well as fragmented use of resources relative to funding, facilities,
and staffing to support youth and families through programs and services.
• School readiness - Ensure youth entering kindergarten are ready for school as defined by
District educators.
• Safety and security - According to local surveys, students feel unsafe in neighborhoods and
other places where there may be "bullying". Weapons being taken on school sites represented
a low percentage; however, a higher percent age of students reported seeing weapons at
school sites.
KEY STRATEGIES
Key strategies are the majorareas of actions, which will achieve the vision.
1. LEADERSHIP -A representative group of community leadersh ip from organizations
and individuals with a high level of credibility to leverage resources and mobilize others
to guide and successfully realize the YMP.
2. ACESSILIBITY AND SOCIAL INCLUSION - Provide for the greatest degree of
participation through the systematic elimination or modification of barriers resulting in
increased access for youth and their families to services and facilities. Barriers can
include awareness, financial, cultural, age, race, gender, religion, sexual orientation, or
geographic location.
3. ENGAGING COMMUMNITY, EXPANDING CAPACITY - Expanding opportunities for
increased awareness, learning and engagement as well as action at multiple levels
to ensure quality, quantity, and continuity of practice and programming; to build the
infrastructure to support practice; and to create a climate that guarantees a connected
delivery system that is consistent and sustained, utilizing, and maximizing shared
resources.
4. LEARNING AND GROWING - Places, activities, services, and resources are focused
on youth, preparing them to meet challenges of adolescence and adulthood though a
community delivery system of coordinated, and progressive series of activities and
experiences which help them to become socially, morally, emotionally, physically, and
cognitively competent.
ACTION STEPS
Action steps are activities to be implemented and are listed by Key Strategy Area. Annual work plans
that are measurable can be developed from these action steps.
Strategy 1 - Leadership
1. Affirm the commitment to the positive develop ment of youth and the strengthening of families
through the formal adoption of resolutions and pub lic policy that establish the foundation upon
which the YMP can be successfully implemented.
2. The City and the School Districts, must strive to consistently demonstrate their shared
commitment and leadership toward achieving the vision and the associated activities of the
YMP; thereby fostering the participation of youth serving organizations, schools, governmental
agencies, non-profit organizations, faith based organizations, individuals, youth, and parents.
3. Research and determine the most effective community collaborative model that will serve as a
governance framework and through which Diamond Baryouth serving organizations, schools,
governmental agencies, non-profit organizations, faith based organizations, individuals, youth,
and parents.
4. Establish a collaborative comprised of youth service practitioners, funders, youth and family
policymakers, researchers, community leaders, youth and parentswho understand and
believe how youth, families and the community can bepositively impacted bythe successful
implementation ofthe YMP.
5. The Collaborative will identify a youth development model that is supported by documented
research which can be utilized to establish youth policy training, and program design,
development and delivery.
6. Review and evaluate public policy and practices with the purpose of strengthening community
respect and value for young people as essential contributors to Diamond Bar.
7. Create a shared language and understanding that includes definitions of ages and
developmental stages that are critical components in the design and delivery of programs and
services for youth.
9. Promote and recognize the organizations that have asserted the establishment of youth
representatives on all decision making boards, commissions and councils, ensuring their
voices are heard and valued.
Strategy 2 — Engaging Community, Expanding Capacity
1. Through the formal establishment of a YMP Collaborative, the capacity of the community is
strengthened as a result of the combined influence of the community's commitment, resources
and skills that can be utilized to implement the YMP.
2. Plan for sustainability through;
a. Prioritization of resources to increase investment
b. Leveraging ofshared resources
c. Building a broad base of support, engaging others to advocate for and garner resources
d. Establish a fund development program
3. Review existing public facilities including schools, parks, and community centers with the
purpose of expanding opportunities to locate programs and services that can benefit families and
youth.
4. Research best practices for the purpose of creating a centralized, strong, and integrated
communication program that provides awareness and understanding of youth development and
the YMP.
5. Expand community knowledge and skillsby facilitati ng the provision of training relative to the
plan such as youth development, community building, leadership, developing and sustaining
community collaboration, development and delivery of outcome based programs, services,
facilities, leveraging community resources, marketing, and continuous improvement.
6. Identify and promote opportunities for all sectors of the community to have a role in the YMP
including youth serving organizations, schools, governmental agencies, non-profit organizations,
faith based organizations, businesses, individuals, youth, and parents.
7. Increase access to and broaden the reach of all services and facilities, by creating a centralized
system that provides a comprehensive listing of service providers, their programs, facilities, and
services.
8. Communicate the successes of the YMP locally, regionally, and across the State.
9. Research best practices and develop a recognition program that celebrates achievements
relative to the plan.
Strategy Area 3 — Accessibility and Social Inclusion
1. Identify all barriers that affect youth and their families to access information as well as
services.
2. Create a centralized scholarship program that enables financially challenged families and
youth to participate in services.
3. Review and evaluate the current public transportation program to maximize accessibility for
youth and families to places, activities, and services that are provided.
4. Review and evaluate the service radius of places, activities, and services; and create, when
possible, better placement in order to maximize access.
5. Review public policy and community planning to create a po licy structure to support systems
and services that nurture youth and families.
6. Search out those youth not engaged and connect them to their community to ensure all youth
experience a strong sense of purpose and belonging.
7. Identify and address issues of harassment and bullying of youth by youth to mitigate their
feelings of isolation, vulnerability and fear.
Strategy Area 4 — Learning and Growing
1. Create a community-conn ected hub of services and facilities comprised of youth serving
organizations, schools, governmental agencies, non-profit organizations, faith based
organizations, businesses, and volunteers working collaborative lytoward a comprehensive
delivery system of programs and services for youth and their families.
2. Programs and services will best serve the successful achievement of the vision by utilizing the
youth development model to design, deliver and evaluate all programs, services, and facilities.
3. Evaluative criteria will be determined based on the youth level opment model and the YMP to
assess the effectiveness and efficiency of places, activities, and services.
4. Utilize systematic approaches amongst all service providers that encourage long-term
involvement of youth, providing a progression of activities promoting and building upon
developmental growth.
5. Working collaboratively with the School Districts, licensed child care providers (home based,
businesses, non-profit and faith based organizations) as well as out-of-school service
providers, to create a seamless approach towards youth development such as school
readiness, home work assistance, tutoring, youth employment and job training.
6. Expand asset building, cultural enhancement, educational support, and community connection
activities for all age groups of youth, including intergenerationa I experiences and family
programming.
7. Create and strengthen parenting services that meet individual needs throughout the city,
including: parenting classes, child development instruction, supportgroups, parent child
activity time, lending library, resource referral and advocacy, counseling, and other related
services.
8. Establish and strengthen programs that connect youth in meaningful ways to their family,
school, neighborhood, and community such as family interactive activities, events that
showcase a family or youth talents, intergenerational programs, and neighborhood events.
9. Ensure safety nets are in place for youth at risk or in crisis through a specific program that
supports youth towards a more positive future as a result of the collective connection of
organizations and services.
10. Engage the business community to take a ro Ie in the YMP by leading the charge for the
establishment of comprehensive youth employment, job training, and career development
program.
11. Work with the health and wellness community to strengthen and develop healthy lifestyle
programs such as stress management, coping skills, physical activity, family and youth health
events, nutritional education, prenatal education, resource and referral and counseling.
12. Provide more attractive, safe, growth-p romoting settings for young adolescents and adults
including facilities that may include a sports complex, aquatics center, and teen center.
Agenda # 6.9
Meeting Date: Nnv. 2. 2004
CITY COUNCIL AGENDA REPORT
�98`�"
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE INSTALLAT ION OF MULTI -WAY STOP SIGNS
ON LONGVIEW DRIVE AND STARDUST DRIVE
RECOMMENDATION:
Approve resolution.
FINANCIAL IMPACT:
The installation of stop signs, "Stop Ahead" signs, and pavement markings will cost
approximately $500 and will be funded by the City's signing and striping maintenance
budget allocation for FY 2004-2005.
BACKGROUND:
Staff has received traffic complaints on Longview Drive at Stardust Drive. Ata recent
meeting held for the residents regarding the installation of speed humps along Longview
Drive, residents expressed having a difficult time exiting Stardust Drive due to the
excessive speed of approaching vehicles. Sta ff has investigated the area of concern,
and the following are the research findings.
Road Characteristics
Stardust Drive is a residential street with an overall length that is approximately 1,074
linear feet (from Longview Drive to the end of the cul-de-sac). The street width is 36 feet
curb to curb. The existing speed zone is 25 mph. Lane configuration consists of two (2)
lanes with no center -line striping.
From Springwood Drive to Longview Drive, the descending grade rate on Stardust Drive
begins at approximately 6% and decreases to 1-1/2% as the vehicle approaches
Longview Drive. From Grand Avenue to Brookwood Drive, Longview Drive is relatively
flat with horizontal curves preceding and following where Deerfield Place intersects the
street. There is also a multi -way stop at the intersection of Longview Drive and
Brookwood Drive, approximately 750 linear feet north of Stardust Drive. Eight hundred
and twenty feet (820) to the south of Stardust Drive, there is a signalized intersection at
Longview Drive and Grand Avenue. A speed hump is proposed to be installed on
Longview Drive approximately 660 linear feet north of Stardust Drive.
Volume and Speed
The Diamond Bar speed trailer was deployed at two (2) locations. The following is a
summary of the data obtained. See attached speed survey for complete information.
Location: Northbound Longview Drivesouth of Stardust Drive
Date
August 26 and 27, 2004
Time
2:00 p.m. to 2:00 p.m.
Total Vehicles
1027
Maximum Speed
52 mph
Average Speed
30 mph
85 Percentile
135 mph
# of cars speeding
824 80%
Location: Southbound Longview Drivenorth of Stardust Drive.
Date
Aug. 26 thru Aug. 27, 2004
Time
2:00 p.m. to 2:00 p.m.
Total Vehicles
831
Maximum Speed
44 mph
Average Speed
28 mph
85 th Percentile
33 mph
# of cars speeding
633 (76%)
Visibili
Sight distance was checked at the intersection. When looking to the north from
Stardust Drive, there is a clear view for approximately 300 linear feet before Longview
Drive horizontally curves to the east. Looking to the south, approaching vehicles are
visible for approximately 300 linear feet and then are obscured due to horizontal curves
(please see attached aerial map).
Accidents
Within the previous three (3) year period, there have been no reported collision reports
atthe intersection.
2
nisri issinm-
There are visibility obstructions due to horizontal curves on Longview Drive for the
vehicles exiting from Stardust Drive. Furthermore, speeds on Longview Drive were in
excess of acceptable limits with a maximum speed of 52 mph northbound and 44 mph
southbound. An 85th percentile of 35 and 33 mph respectively was noted along with
78% (1,457 cars) of the total vehicles speeding in both directions .
The request was reviewed and discussed at the Traffic and Transportation Commission
meeting of October 14, 2004. The Commission recommended the installation of stop
signs on Longview Drive and Stardust Drive. The residents living within a 500 foot
radius of the intersection have been invited to November 2nd Council meeting.
PREPARED BY:
Sharon Gomez, Senior Management Analyst
REVIEWED BY:
David G. Liu, Director of Public Works Jim DeStefano, Deputy City Manager
Attachments: Resolution No. 2004 -XX
Draft Traffic and Transporta tion Commission Minutes, 10/14/04
Attachment A— Aerial Map
3
RESOLUTION 2004 -XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING THE INSTALLATION OF STOP SIGNS ON LONGVIEW DRIVE
AND STARDUST DRIVE.
Recitals
(i) At the public meeting of October 14, 2004, the Traffic and Transportation
Commission determined that the installation of stop signs on Longview Drive and
Stardust Drive will enhance and improve the public health, safety and welfare.
(ii) The Traffic and Transportation Commission recommends the installation
of stop signs on Longview Drive and Stardust Drive.
Resolution
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is pursuant to Sections 10.08.010, 10.08.080, and 10.12.1110
of the City of Diamond Bar Municipal Code, as heretofore adopted;
2. The City Council hereby finds the pub lic health, safety and welfare will be
best protected by the installation of stop signs on Longview Drive and Stardust Drive as
herein prescribed;
3. The City Council of the City of Diamond Bar hereby authorize and direct
the City Engineer to cause said stop signs to be installed.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 2nd day of November, 2004.
Bob Zirbes, Mayor
ATTEST:
Linda C. Lowry, City Clerk
I, LINDA C. LOWRY, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 2nd day of November, 2004, by the
following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
LINDA C. LOWRY, City Clerk
City of Diamond Bar
2
Agenda # 6.10
Meeting Date: Nov. 2, 2004
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: ADOPT RESOLUTION NO. 2004 -XX OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR RE-ESTABLISHING NO PARKING
AND A DESIGNATED BIKE ROUTE IN THE 700 BLOCK OF
NORTH DIAMOND BAR BOULEVARD LOCATED IN THE CITY
OF DIAMOND BAR, CALIFORNIA, AND RESCINDING IN ITS
ENTIRETY RESOLUTION NO. 2002-41.
RECOMMENDATION: Adopt resolution.
FINANCIAL IMPACT: The installation of traffic signs and restriping of the bike lane will
be approximately $400 and will be fun ded by the City's signing and striping
maintenance budget allocated for this FY 2004-2005.
BACKGROUND/DISCO SSION: In April of 2002, the City entered into a business
expansion agreement with Sigma Internet, Inc. (SIGMAnet) to retain and expand the
information technology and fulfillment services business within the City of Diamond Bar.
As part of the agreement, the City agreed to es tablish no fewer than 20 on -street public
parking spaces in the immediate vicinity of the business address at 732 N. Diamond Bar
Blvd. because the SIGMAnet building facility had limited parking. The City assisted
SIGMAnet by providing public parking spaces by approving Resolution No. 2002-41 on
June 4,2002.
By approving the attached resolution, signage will be reinstalled at the beginning of the
parking area (at 700 N. Diamond Bar Boulevard) stating "Begin Bike Lane" and "No
Stopping Anytime" along with pavement markings for the 10 -foot wide bicycle lane.
PREPARED BY: Sharon Gomez, Management Analyst
REVIEWED BY
David Liu, Director of Public Works James DeStefano, Deputy City Manager
Attachment: Resolution 2004 -XX
Aerial Map — Exhibit "A"
RESOLUTION 2004 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR RE-ESTABLISHING NO PARKING AND A DESIGNATED BIKE
ROUTE IN THE 700 BLOCK OF NORTH DIAMOND BAR BOULEVARD
LOCATED IN THE CITY OF DIAMOND BAR, CALIFORNIA, AND
RESCINDING RESOLUTION NO. 2002-41 IN ITS ENTIRETY.
RECITALS
(i) Atthe meeting of June 4, 2002, the City Council determined and approved
the removal of approximately 460 feet of bike lane striping and the establishment of 460
feet of on -street parking with prohibition of commercial vehicle parking in the vicinity of
732 North Diamond Bar Boulevard.
(ii) It has now been determined that the replacement of the 460 feet of bike
lane striping and the removal of 460 feet of on -street parking in the vicinity of 732 North
Diamond Bar Boulevard would be in the best interest of the public.
RESOLUTION
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is pursuant to Sect ions 10.08.010 and 10.08. 080 of the City of
Diamond Bar Municipal Code, as heretofore adopted;
2. The City Council hereby finds the pub lic health, safety and welfare will be
best served by the striping of approximately 460 feet of bike lane and installation of No
Parking Anytime signs along North Diamond Bar Boulevard as herein prescribed;
3. The City Council of the City of Diamond Bar hereby authorize and
direct the City Engineer to cause said painting of bike lane striping
and said installation of No Parking Anytime signs in the vicinity of
732 North Diamond Bar Boulevard.
4. Resolution No. 2002-41 is hereby rescinded.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 2nd day of November, 2004.
Bob Zirbes, Mayor
ATTEST:
Linda C. Lowry, City Clerk
I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 2nd day of November, 2004, by the
following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
Linda C. Lowry, City Clerk
City of Diamond Bar
2
Agenda # 6.11
Meeting Date. LYov. 2. 2004
CITY COUNCIL AGENDA REPORT
�98`�"
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Authorize Purchase and Installation of Two (2) Driver Feedback
Signs as a Pilot Project for Traffic Calming at a Cost not to Exceed
$15,000 and Appropriate $15,000 of General Fund, Fund Balance
Reserve Restricted from the Previous Sale of Prop A Funds.
RECOMMENDATION:
Authorize the appropriation and purchase.
FINANCIAL IMPACT:
This expenditure was not anticipated at th a time of preparing the FY 2004-05 budget.
Appropriation of $15,000 from the previous sale of Prop A funds approved by City
Council on October 21, 2003 is recommended to purchase the signs and for installation.
Prop Afunds were sold last year and the proceeds were deposited in the General Fund.
The funds were reserved for future traffic improvements. The purchase of Driver
Feedback Signs is an appropriate use of these restricted funds. The $15,000
appropriation would therefore be made from the General Fund.
BACKGROUND/ DISCUSSION:
In the City of Diamond Bar, speeding vehicles are a concern to the residents and have a
major influence on the livability of our neighborhoods and arterials. Today there are so
many more driver distractions — from cell phones to kids in car seats to the shear
volume of vehicles on our roadways — that have an impact on the vehicle speeds.
Clearly speed limit signs are no longer enough to reduce the speeds on the City's
streets.
Driver Feedback signs combine radar that detects vehicle speed with highly visible LED
signs that communicate the speed at which the vehicle is traveling. The Federal
Highway Administration confirms that changeable message signs displaying the actual
speeds of approaching drivers have been shown to be valuable tools to enhance driver
compliance with speed limits.
When a motorist approaches one of the signs, he/she will see the posted speed limit or
a regulatory sign (i.e. "School Zone") on the top of the pole, then the Driver Feedback
Sign directly below. If the motorist is traveling over the speed limit, the Driver Feedback
Sign will flash the actual speed the vehicle is traveling (see Attachment "A"). Drivers
are immediately made aware they are speeding and at risk of enforcement measures.
Effectiveness studies have found traffic slowed five to seven miles per hour in zones
where the units are located. Most drivers will make a conscious decision to slow down
if made aware that they are driving at an unsafe speed.
Many Southern California cities are installing Driver Feedback Signs on their arterials
and residential streets. Chino Hills has recently installed a sign and Whittier now has 23
signs. The cities of Long Beach, Garden Grove, Pasadena, Inglewood, and Los
Angeles, as well as the County of Los Angeles, have installed signs near schools,
residential neighborhoods, or in high speed areas.
In addition to displaying a warning to motorists, the signs are capable of collecting
volume and speed counts. Speed data logs may be downloaded to a laptop computer
for report and/or graphic representations and maybe used to aid in future traffic calming
projects. The logs also provide data regarding the effectiveness ofthedevice for future
studies.
Asa pilot project, staff suggests purchasing two signs. The signs are portable and may
be moved to different locations as the need arises.
PREPARED BY: DATE PREPARED: October 27, 2004
Sharon Gomez, Senior Management Analyst
REVIEWED BY:
David G. Liu, Director of Public Works Jim DeStefano, Deputy City Manager
Attachments: Attachment "A", Driver Feedback Sign Example
2
Agenda # 6.12
Meeting Date. LYovernber 2. 204
CITY COUNCIL�� �� ;� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: AMENDMENT NO. 1 TO THE DESIGN SERVICES CONTRACT
WITH DEWAN, LUNDIN AND ASSOCIATES (DL & A) FOR THE
GRAND AVENUE BEAUTIFICATION/B ETTERMENT PROJECT
IN THE AMOUNT OF $47,675. 00, PLUS A CONTINGENCY
AMOUNT OF $24,843.00 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $220,000.00.
RECOMMENDATION:
Approve contract amendment and additional contingencies.
FINANCIAL IMPACT:
FY 04/05 Budget allocated $1,600, 000.00 from the Los Angeles County Aid to Cities,
Transportation Development Act, Federal Surface Transportation Program Local,
developer contribution and General funds for the project. Developer contributions will
be utilized to fund $38,740.00 of Amendment No. 1 and remaining $8,935.00 will be
paid by other funds changing DL & A's contract amount to $195,157.00.
The original contract with DL & A included an authorization of $20,000.00 for
contingencies but was never encumbered as part of the original purchase order in FY
02/03. The requested contingency amount of $24,843.00 re-establis hes the original
amount as well as additi onal 10% on the amendment.
BACKGROUND/DISCO SSION:
On October 15, 2002, the City contracted with DL&A to prepar a plans and specifications
and estimates for the Grand Avenue Beautification/B etterment project. The project
scope consisted of improvements to the existing center median islands, architectural
treatment and aesthetic enhancement to the roadway and intersections. The median
modifications will include replacement of existing irrigation system, landscaping,
planting and concrete improvements. Included in the project will also be traffic safety
enhancements such as installation and/or modification of traffic signals, striping,
drainage improvements and street reconstruction.
At the December 2, 2003 study session, the project team made a presentation to the
City Council and proposed to implement the project in two phases due to funding
shortfall. The new project limits consisted of Grand Avenue from:
• State Route -57/60 (SR -57/60) to Diamond Bar Boulevard
• Diamond Bar Boulevard to Easterly City Limit
The project team has been working with the Diamond Bar Village project team, a mixed -
used development located at the southeast corner of Grand Avenue and Golden
Springs Drive. Due to various funding sources, right-of-way required, and utility
relocation for public improvements of the Diamond Bar Village Development, it was
decided to revise the limits of the Grand Avenue project as follows:
• SR -57/60 to 1100 feet east of Golden Springs Drive (800 Grand Ave, entrance
to condominiums)
• 1100 feet east of Golden Springs Drive to Rolling Knoll Road
• Rolling Knoll Road to Easterly City Limits
Staff requested DL&A to submit a proposal to provide additional services required to
complete the plans, specifications and estimates for all three phases of the Grand
Avenue Beautification/B etterment project, as well as the required off-site improvements
for Diamond Bar Village project.
In accordance with our development agreement with Lewis Retail Centers, the public
improvements design and construction costs associated with the Diamond Bar Village
project will be paid by Lewis Retail Centers.
PREPARED BY:
Fred Alamolhoda, Senior Engineer Date prepared: October 27, 2004
REVIEWED BY:
David G. Liu, Director of Public Works James DeStefano, Deputy City Manager
Attachment: Amendment No. 1 to the Consulting Services Agreement
2
Agenda # 6.13
Meeting Date. Lvov. 2. 2004
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
AGENDA REPORT
TITLE: Resolution No. 2004-xx, Establishing Salary Ranges for All Classes of Employment
Effective the Pay Period Commencing November 14, 2004; Rescinding Resolution No.
2004-50 in its Entirety.
RECOMMENDATION :
It is recommended that the City Council take the following actions:
1. Rescind Resolution No. 2004-34 in its entirety, and
2. Adopt Resolution No. 2004 -XX, establishing new and amended job classifications and salary
ranges.
FINANCIAL IMPACT:
There is no additional appropriation required and the recommended changes will result in a net
savings of $21,000 on an annual basis.
The attached resolution would create the following new positions:
Information Systems Director
Network/GIS Engineer
Accounting Technician
Development Services Associate
The following positions would be remov ed from the table of City positions
MIS Technician
Development Services Assistant
In addition, it is recommended that the salary ranges for the following positio ns be adjusted to match
their duties and responsibilities
Administrative Assistant
Sr. Administrative Assistant
Sr. Management Analyst
Sr. Accountant
Sr. Engineer
On an annual basis the following budgeted resources will be reallocated to fund the personnel
recommendations:
IS Management Contract
$125,000
MIS Technician position
$ 70,353
Vacant Office Assistant (Transit) position
$ 47,291
Vacant City Clerk position'
$101,735
Total available annual resources
$344,380
The total cost for all recommended changes including promotion of employees is $323,560 .
The organizational restructuring and salary adjustments will result in an annual savings of
approximately $21,000. This saving assumes that the vacant City Clerk position will not be filled in
th e fu to re.
DISCUSSION :
Recent vacancies in the organization have created an opportunity for City management to review City
operations to improve operational efficiency and recognize possible cost savings by redistributin g
work and responsibilities . This review has resulted in a number of reco mmendations for personnel
and salary modifications. Each reco mmendation is discussed in detail below:
Information Systems Director and Network/GIS Engineer
The recent retirement of the City's Management Information Systems (MIS) Technician leaves the
City without any City Information Systems staff. It is recommended that the City have Information
Systems staff to retain the organizational knowledge and history of the Information Systems,
especially as the City launches more e -government programs, increa ses its reliance on technology,
implements a new Geographical Information Systems (GIS) system and converts to a new financial
management system.
Currently the City contracts for information systems management services through Nakoma Group
LLC. In the current budget, $150,000 isallocated to provide this service. While wehave received
excellent service from Nakoma Group, City staff believes that having an Information Systems Director
on staff will result in a higher level of accountabilit y, provide the City with more hours ata lower
overall cost (current contractor is onsite only part of the day), allow the IS Director to become involved
in supporting the technology of other City systems such as telephone, message on hold, DBTV, etc.
and provide a consistency that will resu It in higher level of institutional knowledge. It is recommended
that $25,000 of the current budget be retained forspecialty IS consultants and for independent
technical analysis of the City information systems.
In addition, it is recommended the City create a Network/GIS Engineer position. This position will
assist the Information Systems Director with network issues such as network configuration and
maintenance, desktop and end user hardware and software support, network data backup and offsite
storage, and provide support for City software applications such as the financial system, Parks and
Recreation reservation system, document imaging, and customer service management software.
The Network/GIS Engineer will also be responsible for the creation and development of the City's
new Geographical Information Systems. Since the GIS system will be a new program for the City, it
is unknown at this time how the implementation will impact staff resources. It is recommended that
the GIS program be included as shared duties of the network technician instead of hiring afulltime
GIS staff position as is the case in many other cities.
The cost of these positions including salary and benef its is $224,520. This cost is partially offset
through the reduction of the existing information systems management contract ($125,000) and the
elimination of the MIS Technician position ($70,353).
Accounting Technician
The vacancy created by the departure of the Office Assistant responsible for transit pass sales has
created an opportunity to reevaluat ethe position and the requirement to assign a full time staff
member to these duties. City management also reviewed the essentia I functions of the position to
determine if was located in the appropriate department.
Prior to the vacancy, the Public Works Department includes a full time Office Assistant position. The
primary duties of this position were to process the sale of transit passes. After review, itis
recommended that the function be reassigned from the Public Works Department to the Finance
Department. The Finance Department consists of two Senior Account Clerk positions. Through an
internal reorganization and modification of the existing workflow process, the sale of transit passes
can be accomplished by utilizing one of the existing Senior Account Clerks. In recognition of
accepting additional responsibilities, we are recommending the creation of an Accounting Technician
position which would be placed in salary range 1437. The cost to change one Senior Account Clerk
to an Accounting Technician is approximately $11,651 annually. This cost is offset by the elimination
of the Public Works' Office Assistant/Transit position ($47,291).
Development Services Associate
It is recommended that the current position of Development Services Assistant be reclassified to the
position of Development Services Associate. As part of the reorganization of the City staff, this
position has been identified as the key front counter person for Development Services. The person
will be relocated to the front counter and will serve as the primary interface between the City and the
development community. In recognition of this change along with the additional responsibilities that
will result, it is appropriate to reclassify the position and adjust the salary. The annual cost increase
of this recommendation is approximately $10,410.
Administrative Assistant/Sr . Administrative Assistant
The City has three administrative assistants that serve the Developm ent Services, Public Works and
Community Services divisions respectfully. It is recommended that the salary ranges for these
positions be adjusted. This change will more accurately reflect the appropriate pay for these
positions based on the duties and responsibilities . The annual increase for this change for two
positions is approximately $5,330.
With the increased salary level for the Administrative Assistant, it is appropriate to increase the salary
level of the Sr. Administrative Assistant. It is recommended that the current Administrative Assistant
in Development Services be promoted to the Sr. Administrative Assistant position in recognition of her
accepting additional responsibil ities through her assignment to support the new Planning Manager
and the Deputy City Manager for Development Services as well as the Neighborhood Improvement
division. The annual cost for this increase is approximately $7,080.
Sr. Management Analyst
The City has four Sr. Management Analyst positions (one is currently vacant). It is recommended
that the salary ranges for these positions be adjusted and a new salary range, Salary Range 1920, be
created. This increase in salary will more accurately reflect the duties and responsibilities of the
position and will allow the City to be more competitive in the market place when recruiting. The cost
of the increase per positions is approximately $8,125 ora total of $25,600 for all four positions.
Sr. Accountant
It is recommended that the Sr. Accountant salary range be adjusted from range 1897 to salary range
1987. This adjustment is recommended to match the duties and responsibilities for this position. The
net impact of the salary range adjustment is $3,000 annually. Howeve r, it is the desire of City
management to promote the current Accountant II into the Sr. Account position after the salary range
adjustment. This promotion along with the salary range change will result in an annual increase of
$12,454.
Sr. Engineer
It is recommended that the salary range for the Sr. Engineer position be adjusted. This increase in
salary will more accurately reflect the duties and responsibilities of the position. The Sr. Engineer
acts as the Public Works Director in his absence and is responsible for large complex projects such
as the CALTrans 57/60 interchan ge improvement project. The annual cost of the salary range
adjustment is $7,238.
Office Assistant Promotions
In addition, City management will be prom oting two Office Assistants to Office Assistant II positions.
The promotions are the result of these positions taking on additional responsibilities associated with
transit pass sales and additional clerical duties to support the Information Systems Director as well as
Human Resources. The cost of these promotions is approximatel y $8,645 for each position or a total
of $17,290 for both positions.
Summary
The City management has reviewed each of the positions listed above and is making
recommendations to the City Council to increase operational efficiency and effectiveness, to enhance
the level of professional staff, and to increase existing salaries to more accurately reflect the duties
and responsibilities of the positions. The net result of all the recommended changes will result in a
savings of approximately $21,000 annually.
IwVOWEIWI91:YA
David Doyle
Deputy City Manager
Attachments:
1. Salary Resolution 2004-xx establishing salary ranges and rates.
2. Redline version of Salary Schedule
RESOLUTION NO. 2004 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ESTABLISHING SALARY RANGES FOR ALL CLASSES OF
EMPLOYMENT EFFECTIVE THE PAY PERIOD COMMENCING
NOVEMBER 14, 2004; RESCINDING RESOLUTION NO. 2004-50 IN ITS
ENTIRETY.
WHEREAS, the City Council ofthe City of Diamond Bar has adopted the annual budget for fiscal year
2004-2005;
WHEREAS, the City Council of the City of Dia mond Bar wishes to establish salary ranges
(Attachment 1, Schedule A-E) fo rthe compensation of its employees, including cost of living
adjustments and compliance with minimum wage requirements;
WHEREAS, it is necessary to assign each position to a job classification number that reflects the
various levels as either non-exem pt full-time (Schedule A), exempt full-time (Schedule B), executive -
management (Schedule C), non -benefited part-time (Schedule D) or benef ited part-time (Schedule E)
(Schedule A-E attached);
WHEREAS, it is necessary from time to time to establish comp rehensive job classifications and
salary schedules to fix the rate of compensat ion to be paid to employees of the City;
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby
rep ea I
all previous salary resolutions and establishes salary ranges for non-exempt full-time, exempt full-
time, executive -manage ment, non -benefited part-time and benefited part-time as outlined in Salary
Schedules
A-E.
PASSED, ADOPTED AND APPROVED this ______ day of__________, 2004
Bob Zirbes, Mayor
I, LINDA C. LOWRY, City Manager of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, adopted and approved ata regular meeting ofthe City
Council of the City of Diamond Bar held on the _______ day of_____________ , 2004,
bythe following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Linda C. Lowry, City Clerk
Diamond Bar
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2004-2005
FULL TIME NON-EXEMPT POSITIONS
(Job Classifications 1000 - 1599)
Effeci
RANGE
]OB TnLE
A B C
D
E
F
1037
Office Assistant
1239 13.01 13.66
1434
15.06
1591
991.2575 1,0409204 1,0929614
1,147.5045
1,2049797
1,265.1237
2,147.72 2,255.11 2,36797
2,48626
2,610.57
2,741.10
25,772.69 27,06133 28,414.40
29,835.12
31,32697
32,89322
1141
Account Clerk R
1352 1431 15.02
15.77
16.56
1739
Community Services Coordinator
1,089.9225 1,144.4186 1,201.6395
1,261.7215
1,3249076
1,391.0480
Office Assistant R
2,361.50 2,479.57 2,60355
2,733.73
2,870.42
3,013.94
28,337.98 29,75498 31,242.63
32,804.76
34,445.00
36,16725
1203
Parka Maintenance Worker II
1437 15.09 1594
16.63
17.47
1834
1,149.5405 1,207.0175 1,2673684
1,330.7368
1,3972737
1,467.1374
2,490.67 2,61520 2,745.96
2,88326
3,027.43
3,17890
29,888.05 31,382.46 32,951.58
34,599.16
36,329.12
38,14557
1257
Administrative Secretary
15.02 15.77 1655
1738
1825
19.16
Senior Account Clerk
1,2012134 1,2612741 1,3243378
1,390.5547
1,460.0824
1,533.0865
2,602.63
2,732.76
2,869.40
3,012.87
3,163.51
3,321.69
31,23155
32,793.13
34,432.78
36,154.42
37,962.14
39,86025
1365 Administrative Assistant
15.83
16.62
17.45
1832
19.24
2020
1,266.0654
1,3293687
1,395.8371
1,465.6290
1,538.9105
1,615.8560
2,743.14
2,88030
3,02431
3,17553
3,33431
3,501.02
32,917.70
34,56359
36,291.77
38,10635
40,011.67
42,01226
1437 Neighborhood improvement Office
17.17
18.03
18.93
19.87
20.87
21.91
Recreation Specialist
1,373.4968
1,442.1716
1,5142802
1,589.9942
1,669.4939
1,752.9686
Accounting Technician
2,975.91
3,124.71
3,280.94
3,444.99
3,61724
3,798.10
Senior Administrative Assistant
35,710.92
37,496.46
39,37129
41,339.85
43,406.84
45,577.18
Schedule I
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2004-2005
FULL TIME EXEMPT POSITIONS
(Job Classifications 1600 - 1999)
Effective 7111C
RANGE ]OB T1rLE
A
B
C
D
E
F
G
1635 Accountant 11
19.52
20.50
21.52
22.60
23.73
24.92
26.1
Assistant City Clerk
1561.8800
1,639.9740
1,721.9727
1,808.0714
1,898.4750
1,9933987
2,093.06E
Assistant Engineer
3,384.07
3,553.28
3,730.94
3,917.49
4,11336
4,319.03
4,534.E
Assistant Planner
Development Qenke&,Assis�
40,608.88
42,639.33
44,771.29
47,009.86
49,36035
51,828.37
54,419. i
Management Analyst
Parks & Maintenance Supervisor
Public Works Supervisor
Recreation Supervisor
1752 SeRiff Management AnalyAr
20.99
22.04
23.14
24.30
25.51
26.79
28.1
Senior Neighborhood fi provenent Olflcer
1,679.0212
1,762.9723
1,851.1209
1,943.6769
2p40.8608
2,142.9038
2,250.04
3,637.88
3,819.77
4,010.76
4,211.30
4,421.86
4,642.96
4,875.1
43,654.55
45,837.28
48,129.14
50,535.60
53,062.38
55,715.50
58,501.E
1897
Communications &Marketing Coordinator
22.66
23.79
24.98
26.23
2754
28.92
30.:
Recreation Supervisor II
1,812.7125
1,9033481
1,998.5155
2,098.4413
2,2033633
2,313.5315
2,42920 E
SeniorAccountant3,92754
4,123.92
4,330.12
4546.62
4,773.95
5,012.65
5,263.;
Superintendent ofParksp9ainter ante
47,130.52
49,487.05
51,961.40
54,559.47
57,287.45
60,151.82
63,159.1
DEVELOPMENT SERVICES ASSOCIATE
1920
SENIOR MANAGEMENT ANALYST
23.09
2424
25.45
26.73
28.06
29.46
30.5
1,846.9233
1,9392695
2,0362330
2,138.0446
2,244.9468
2,357.1942
2,475.05-
4,001.67
4,201.75
4,411.84
4,632.43
4,864.05
5,10725
5,362.E
48,020.01
50,421.01
52,942.06
55,589.16
58,368.62
61,287.05
64,351.2
1987
Associate Planner
23.73
24.92
26.17
27.47
28.85
3029
31.E
Associate Engineer
1,898.6747
1,993.6084
2,0932889
2,197.9533
2,307.8510
2,4232435
2,544.40E
Executive Assistant
4,113.80
4,319.48
4,535.46
4,76223
5,00034
5,25036
5,512.E
SENIOR ACCOLNTANT
49,36554
51,833.82
54,42551
57,146.79
60,004.13
63,00433
66,154.E
1990
S^^'^•av mrEngi ter
2551
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2,143.1289
2,2502854
2,362.7996
2,480.9396
2,604.9866
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4,42233
4,643.45
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CITY COUNCIL
Agenda # 6.14
Meeting Date: November 2, 2004
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Authorize City Manager to Enter into a Letter of Agreement with Kosmont Financial
Services (KFS) in the amount of $31,000 to Cover all Costs to Secure a Replacement
Letter of Credit (LOC) to Be Used to Provid e Liquidity-Faci lity for the Public Financing
Authority Rate Lease Revenue Bonds.
RECOMMENDATION: Authorize City Manager to enter into an agreement to secure a new Letter of
Credit.
FISCAL IMPACT:
The long term impact ofobtaining a new Letter of Credit will beto save the City somewhere between
$300,000 and $1,000,000 depending on the reduced cost of the new letter of credit (LOC) as well as
the number of years that the bonds remain outstanding. It is not anticipated that the cost to secure
the new LOC will exceed the savings that will be obtained in the current year; therefore, no additional
appropriation is required. The agreement totals $30, 000 in fees with possible reimbursable costs of
$1,000.
BACKGROUND:
In the Fall of 2002, the City issued $13,755,000 of Variable Rate Lease Revenue Bonds. The
proceeds were used to build the Diamond Bar Center. Part of the process to issuing variable rate
bonds includes the use of a letter of credit (LOC) which, as the bonds are traded, makes
cash/security available to purchase and then resell the bonds. When the City's bonds were issued,
the cost of securing the necessary letter of credit amounted to approximately $130,000 per year. The
City has paid this amount for two years.
At a study session on October 5, 2004, KFS informed the City Council that the annual LOC cost can
be reduced by re -bidding the LOC now that the project has been built and the City's financial position
has remained solid. Atthe Council's request, KFS has prepared a proposal to rebid the LOC.
DISCUSSION:
KFS has proposed the attached Letter of Agreement to rebid and secure the replacement LOC. The
financial services are offered at $25,000 with the added amount of reimbursable costs not to exceed
$1,000. The principal, Larry Kosmont, has agreed that the proposed attorney fees ($5,000) can be
added to the KFS contract. The City Manager and Principal will make the appropriate corrections to
the proposed agreement.
ATTACHMENT: Letter of Agreement for Municipal Bond Financial Advisory Services
Agenda # 615
Meeting Date: November 2. 2004_
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
AGENDA REPORT
TITLE: APPROVAL OF DRAFT ADDENDUM TO AGREEMENT FOR USE OF FACILITIES BY
AND BETWEEN THE CITY OF DIAMOND BAR AND THE POMONA UNIFIED SCHOOL DISTRICT
(PUSD) AUTHORIZING THE INSTALLATION OF ARTIFICIAL TURF AT LORBEER MIDDLE
SCHOOL FOOTBALL FIELD AND AUTHORIZATION FOR THE CITY MANAGER TO NEGOTIATE
THE FINAL TERMS OF THE ADDENDUM WITH PUSD OFFICIALS AND TO HAVE THOSE TERMS
RATIFIED BY THE CITY COUNCIL
RECOMMENDATION: Approve Addendum to Agreement (Attachment A).
FINANCIAL IMPACT: No impact on the General Fund. If the City of Diamond Bar is awarded
the grant, the project will be funded by the grant and a match of $710,000 from Capital Improvement
Funds already included in the 2004/05 FY budget. Sources of funds are Prop 12 ($436,062), Prop 40
($63,044) and Park Devel opment Fund ($210,894).
BACKGROUND: At its October 19, 2004 meeting, the City Counc it adopted Resolution No. 2004-
58 (Attachment B) approving the submittal of app lication for grant funds from the Youth Soccer and
Recreation Development Program under the California Clean Water, Clean Air, Safe Neighborhood
Parks and Coastal Protection Act of 2002 (Proposition 40).
The City's application for grant funds will seek the maximum grant award of$1,000,000 to be used to
fund the installation of artificial turf atthe upper field atLorbeer Middle School. Grant requests
exceeding $100,000 require a lease agreement of at least 20 years for the land where the grant
funded improvement will be constructed.
DISCUSSION: As required by the grant guidelines, applicants must certify they have adequate
tenure to, and site control of, properties to be improved. The addendum to agreement provides for
this provision as well as the required renewal and termination provisions.
The agreement has been reviewed by the City Attorney and representatives of PUSD. At the time
this report was written, PUSD had not yet agreed to the final terms of the addendum. However, the
Superintendent has the authority to sign the addendum and to have the School Board ratify it at a
later time. Staff is seeking City Council approval to provide the City Manager with the same authority
to complete negotiations prior to the November 5 grant submittal deadline. The issue requiring the
greatest consideration has been the financial implication if the District must turn the field into an
alternative use prior to the conclusion of the term of the addendum.
Upon approval of the addendum by the City Manager and Superintenden t, the City's contract grant
writer, David Volz Design with assistance from Community Services Division staff will complete the
grant application and submit it to California Department of Parks and Recreation Office of Grants and
Local Services.
ATTACHMENTS:
A) Addendum to Agreement
B) Resolution 2004-58
PREPARED BY:
Teresa A. Ilasin, Senior Management Analyst
REVIEWED BY:
Bob Rose Jim DeStefano
Community Services Director Deputy City Manager
ADDENDUM TO AGREEMENT
FOR USE OF FACILITIES
THIS ADDENDUM to the existing Agreement for Use of Facilities is entered into this
Day of 2004 by and between the CITY OF DIAMOND BAR, a public entity, hereinafter
referred to as "City," and the POMONA UNIFIED SCHOOL DISTRICT, a school district organized and
existing under the laws of the State of Californi a, hereinafter referred to as "Pomona Unified."
I. Site Improvement at Lorbeer Middle School
Pomona Unified acknowledges as a publ is benefit to the community the capital improvement artificial
turf project at the Lorbeer Middle School football field (the "Facility") funded in its entirety and
constructed by the City and according to the terms of the existing agreement.
II. Term of Agreement
The parties agree that facility shall be left in place and available for recreational use by the public for
not less than 20 years from the date of project completion. This Addendum may be extended for an
additional 20 year period upon mutual agreement.
III. Operations and Management Agreement Requirements
The parties agree that an operati ons and management agreement for the facility must be in place
prior to the construction of any improvements funded through grant or City resources.
IV. Termination
The parties agree that this termination clause takes priority over section G of the existing Agreement.
Due to State grant requirements, this Addendum may only be terminated by mutual agreement and
only after Pomona Unified makes a determination that it is necessary and in the best interests of
Pomona Unified's mission to remove the facility. Upon such determination and mutual agreement,
this Addendum shall be of no further force or effect after the expiration of 180 days
If the termination occurs prior to expiration of the initial twenty-year term, Pomona Unified agrees to
compensate City in an amount equal to the cost the City incurred in constructing the facility
improvements, divided by 20, then multiplied by the number of years remaining on the initial twenty-
year term. In such event, title to such improvements shall be passed to Pomona Unified on the date
of termination and upon payment of compensation due as provided above. If this Addendum
terminates sooner than six months after an anniversary date, the partial year shall be considered as a
full year remaining on the initial twenty-year term. If this Addendum terminates more than six months
after the most recent anniversary date, the partial year shall not be considered as a year remaining
on the initial twenty-year term.
If, after termination, the State requires repayment of any amount of grant funds utilized to construct
site improvements, Pomona Unified shall pay the amount to reimburse the State an amount equal to
the cost the State granted for construction of the facility improvements, divided by 20, then multiplied
by the number of years remaining on the initial twenty-year term. If this Addendum terminates sooner
than six months after an anniversary date, the partial year shall be considered as a full year
remaining on the initial twenty-year term. If this Addendum terminates more than six months after the
most recent anniversary date, the partial year shall not be considered as a year remaining on the
initial twenty-year term. Any other cost due to the State for reimbursement of grant funds due to
termination of Addendum sha II be borne by the City.
V. Damage beyond the Control of Parties
If the facility is destroyed by fire, war, earthquake, flood, storm, or other casualty beyond the control
of the parties hereto to such an extent that they cannot be restored to their previous condition within
120 days after the happening of the casualty, Pomona Unified shall have the option, at its discretion,
to restore the improved area to their condition as of the date of the casualty. In the event Pomona
Unified does not elect to perform such restoration, this Agreement shall terminate and City shall
remove all improvements and personal property from the Site and return the Site to substantially the
same condition as prior to installation of the improvements, normal wear and tear excepted ("Original
Condition"). If the improved area is destroyed by any of the causes enumerated above and in the
event they can be restored within 120 days after the happening of the casualty, Pomona Unified shall
restore as soon as feasible to do so and the Agreement shall continue in full force and effect.
VI. Priority for Use of School Facilities Located in Diamond Bar
Priority for use of school facilities located in the City of Diamond Bar would be as follows:
1. Pomona Unified sponsored activities;
2. City sponsored activities;
3. Diamond Bar community-based, youth, non-profit organizations;
4. Diamond Bar community-based, adult, non-profit organizations;
5. All other Diamond Bar organizations;
6. Non -Diamond Bar youth, non-profit organizations;
7. Non -Diamond Bar adult, non-profit organizations; and
8. All other non -Dia mond Bar organizations.
This Addendum to the existing Agreement for Use of Facilities has been approved and authorized to
be executed by: Action of the Governing Board of Pomona Unified taken at its meeting of
2004, Action of the Diamond Bar City Council taken at its meeting of
2004 and executed on the date set forth below.
ATTEST:
Pomona Unified School District
Board President Superintendent
Date:
Approved as to form:
General Counsel
ATTEST:
Date:
Date:
City of Diamond Bar
Mayor City Manager
Date: Date:
Approved as to form:
Date:
City Attorney
CITY COUNCIL
TO: Honorable Mayor and Members
VIA: Linda C. Lowry, City Manager
TITLE: ADOPTION OF RESOLUTION NI
FACILITY USE POLICY FOR THi
PROCESS AND FEE FOR NOW
TIME TO THEIR RESERVATION.
RECOMMENDATION: Adopt Resolution.
FINANCIAL IMPACT: None.
BACKGROUND: The Diamond Bar Commur
reserved use of the Grand View Ballroom at the
fundraiser. The set-up time for their use is 4:00
of the Foundation requested an additional four I
Current policies require a fee of $100 per hour,
Staff is requesting that a new variance be adde+
based non-profit organizations the opportunity ti
DISCUSSION: Staff recommends the foll
Section IX, VARIANCES, add
V. Additional set-up tin
Organization will be
use shall not interfe
receive prior approv
Agenda # 3
Meeting Date: 11/02/04
AGENDA REPORT
the City Council
.2003-60D APPROVING CHANGES TO THE
DIAMOND BAR CENTER TO REVISE THE
ROFIT ORGANIZATIONS TO ADD MORE SET-UP
city Foundation, a non-profit organization, has
Diamond Bar Center on November 13, 2004 for a
to 6:00 P.M., a period of two hours. Representatives
lours of setup time, from 12 noon to 4:00 P.M.
or $400 for the four additional hours of set-up time.
1 to the Facility Use Policy to allow Diamond Bar -
D request additional set-up time at a lower cost.
ving change to the Facility Use Policy:
E V
of Number 1.v, (on Page 20): 'of
for any use by priority Group B or C organizations.
;harged actual costs borne by the City, if any. Such
with any other scheduled use of facility, and must
LI from the Center Director.
This change will allow the Diamond Bar Comm
profit organizations, the opportunity to have ad
per hour (at the current staff rate of $14.00 per
two staff people on duty during set-up time. Th
Foundation to pay no more than $112 for the a
policy).
Attachments: Resolution No. 2003-60D
Facility Use Policy for the
Director of Community Services
nity Foundation, and other Diamond Bar -based non-
itional set-up time at a cost of no more than $28.00
lour per staff person). The Center Director requires
refore, the additional set-up time will require the
ditional time (as compared to $400 per current
liamond Bar Center
James DeStefano
Deputy City Manager
RESOLUTION NO. 2003-60D
A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF
DIAMOND BAR RESCINDING RESOLUTION No. 2003-60C AND REVISING THE POLICIES AND FEES
FOR THE USE OF THE DIAqOND BAR CENTER OPERATED
BY THE CITYI OF DIAMOND BAR
A. Recitals
(i )
The City Council adopted Resolution Nd. 2003-60C on September 7, 2004 revising policies and
fees for the use of the Diamond Bar Censer;
Staff has been utilizing the revised polic
on September 7, 2004;
Staff believes that the change listed in
operation of the Diamond Bar Center;
(iv) All legal prerequisites to the adoption
B. Resolution
NOW, THEREFORE, BE IT RESOLVED, by
That:
and fees to schedule reserved use since their adoption
hibit A will result in a more efficient and effective
this Resolution have occurred.
City Council of the City of Diamond Bar
1. The use of the Diamond Bar Center shall b governed by the policies described in the Facility Use
Policy for the Diamond Bar Center, attacheo hereto as Exhibit A, and incorporated herein by this
reference as though set forth in full.
2. Resolution No. 2003-60C is hereby resc
PASSED, APPROVED AND ADOPTED this day of 2004.
OB ZIRBES
layor
ATTEST:
LINDA LOWRY
City Clerk
I, LYNDA LOWRY, City Clerk of the City f Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopte at a regular meeting of the City Council of the City of
Diamond Bar held on this day of _ 2004, by the following vote:
AYES: COUN
NOES: COUNCILMEMB
ABSENT: COUNCILMEMB
ABSTAIN: COUNCILMEMB
NDA LOWRY, City Clerk
ty of Diamond Bar
IX. VARIANCES
An applicant may request a variance
that unusual circumstances make it ii
precise parameters of this Use Polic}
requirements:
Hours of use beyond
Exhibit "A"
from one or more of the rules set forth below in the event
npossible or infeasible to conduct the event within the
Variances may be requested only from the following
times stated in this document.
ii. Relief from cancellation fees when facility is then used by an alternate party that
pays fees similar to or more than the cancelled event (for the same date and
approximate time as the cancelled event). If variance is granted, a $5.00 refund
processing fee will be deducted from refund amount.
iii. Use of the parking lot for any purpose other than parking the cars of facility users
in marked stalls.
iv. Additional recurring �eekday use by priority Group C organizations and/or
subsidized/discounte weekend use by priority Group B organizations.
V. Additional set-up ti a for any use by priority Group B or C organizations.
Organization will be charged actual costs borne by the City, if any. Such use
shall not interfere with any other scheduled use of facility, and must receive
prior approval from the Center Director.
vi. Large events that invc
scheduled for use and
beyond the boundary
covered in this Use Pc
Requests for waiver or discount of fees (other than c
2. Variance Request Procedures:
ve the use of multiple rooms and/or spaces not normally
rses that may result in parking of event attendees in areas
f the Diamond Bar Center parking lot, or events not
on fees) will not be accepted nor considered.
Variances must be req ested in writing at the time of submission of the
Facility Use Applicati n. The request must set forth the unusual
circumstances that jus 'fy a deviation from the ordinary rules.
ii. Variances will be grar
presented are unusual
variance will not set a
to the public health, s-,
occurring in the facilit
neighborhood. The re
application is approve
:d only upon a finding that: 1) the circumstances
id not likely to recur often; 2) the grant of the
recedent; and 3) the variance will not be detrimental
;ty or welfare, or disruptive to other events
at the same time, or to the immediately surrounding
lest for a variance will be acted upon at the time the
t will pay any supplemental
ional costs associated with the
:d within ten days to the City
e final.