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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
October 5, 2004
Next Resolution No. 2004-55
NextOrdinance No. 09(2004)
JOINT MEETING WITH TRAFFIC AND TRANSPORTATION COMMISSION
- 5:00 p.m. Room CC -8
Neighborhood Traffic Management Program.
Public Comments:
Adjournment:
STUDY SESSION: 5:30 p.m., Room CC -8
Discussion with Larry Kosmont re: Public Facilities Bond Letter of
Credit Refinancing Options
Public Comments
CLOSED SESSION: 6:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
Government Code Section 54956.9( c) — Initiation of Litigation
2 cases.
Conference with Real Property Negotiators:
Government Code Section 54956.8
Property Negotiations: Address: Sandstone Canyon
Agency Negotiator: City Manager
Negotiating Party: Walnut Valley Unified School District
Under Negotiation: Price and Terms of Payment
Adjournment
OCTOBER 5, 2004 PAGE 2 CITY COUNCIL
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Monsignor James Loughnane,
St. Denis Catholic Church
ROLL CALL: Council Members Chang, Huff, O'Connor, Mayor
Pro Tem Herrera, Mayor Zirbes
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming October, 2004 as Fire Prevention Month. Introduction of new
Fire Marshal.
1.2 Presentation of City Tiles to Washington Mutual Financial Centers: Maria
Johnson, Financial Center Manager located at334 S. Diamond Bar Blvd;
and Todd VonAchen, Financial Center Manager located at 1100 S. Diamond
Bar Blvd. Slide presentation.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" isthe timereserved on each regular
meeting agenda to provide an opportunity for members of the public to directly
address the Council on Consent Calendar items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Although the City
Council values your comments, pursuant to the Brown Act, the Council generally
cannot take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limitwhen addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members ofthe City
Council may briefly respond to public comments but no extended discussion and no
action on such matters may take place.
F**Gi:14Billq:9•]2111ill:4:1111111AT/=I.rk-4
5.1 YOUTH MASTER PLAN STAKE HOL DERS/STE ERING COMMITTEE -
October 7, 2004 - 7:00 p.m., Diamond Bar Center, 1600 S. Grand Ave.
5.2 PLANNING COMMISSION MEETING - October 12, 2004 - 7:00 p.m.,
Auditorium, AQMD/Government Center, 21865 Copley Drive.
OCTOBER 5, 2004 PAGE 3 CITY COUNCIL
5.3 TRAFFIC AND TRANSPORTATION COMMISSION MEETING—October 14,
2004 —7:00 p.m., Hearing Board Room,AQMD/Govern men tCenter, 21865
Copley Drive.
5.4 CITY COUNCIL MEETING — October 19, 2004 — 6:30 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Drive.
5.5 YOUTH MASTER PLAN STEERING COMMITTEE MEETING—October 22,
2004 — 7:00 p.m., Diamond Bar Center, 1600 S. Grand Ave.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
6.1.1 Study Session Minutes of September 21, 2004 -Approve as
submitted.
6.1.2 Regular Meeting Minutes of September 21, 2004 — Approve as
submitted.
Requested by: City Clerk
6.2 Planning Commission Minutes:
6.2.1 Study Session of August 24, 2004 - Receive and file.
6.2.2 Regular Meeting of September 14, 2004 — Receive and file.
Requested by: Planning Division
6.3 Parks and Recreation Commission Minutes — August 26, 2004 -
Receive and file.
Requested by: Community Services Division
6.4 Warrants - Approve Warrant Registers dated September 23, 2004 and
September 30, 2004 in the amount of $458,381.20.
Requested by: Finance Division
6.5 Treasurer's Statement -month of August, 2004.
Recommended Action: Review and approve.
Requested by: Finance Division
OCTOBER 5, 2004 PAGE 4 CITY COUNCIL
6.6 Adopt Resolution No. 2004 -XX: Supporting the California Performance
Review with Regard to Devolving the San Gabriel and Lower Los
Angeles Rivers and Mountains Conservancy.
Recommended Action: Adopt.
Requested by: City Manager
6.7 Extend On -Call Traffic Engineering Services for a Period of Two Years,
commencing October 17, 2004 with:
(a) Sasaki Transportation Services - Contract Amendment No. 1
Recommended Action: Approve
(b) Warren C. Siecke Transportation and Traffic Engineering -
Contract Amendment No. 9.
Recommended Action: Approve.
Requested by: Public Works Division
6.8 Extend Soils and Geotechnical Engineering Services Contracts for a
period of Two Years, commencing October 17, 2004 with:
(a) Kleinfelder Inc. —Amendment No. 1
Recommended Action: Approve.
(b) Arroyo Geotechnical —Amendment No. 1:
Recommended Action: Approve.
(c) Leighton and Associates, Inc —Amendment No. 2:
Recommended Action: Approve.
Requested by: Public Works Division
6.9 Adopt Resolution No. 2004 -XX: Accepting an Irrevocable Offer of
Dedication for Road Purposes From Dante M. Senese, the Owner of the
Southwest Cabinet Property located at the Northeast Corner of Lemon
Ave. and Lycoming St.
Recommended Action: Adopt.
Requested by: Public Works Division
OCTOBER 5, 2004 PAGE 5 CITY COUNCIL
6.10 Adopt Resolution No. 2004 -XX: Supporting Current Sheriff/Contract
Services Cost Model and Urging the County Board of Supervisors to
Collaborate with all Cities before Amending the Basic Level of
Countywide Sheriff Service.
Recommended Action: Adopt.
Requested by: City Manager
6.11 Approval of Contract Amendment No. 2 with Valley Crest Landscape
Maintenance, Inc. to add the maintenance of Landscaping at the
Diamond Bar Center, Summit Ridge Park and Summit Ridge Mini -
Park in the amount of $67,275, Plus Approval of $145,000 for
Landscape Improvement at and adjacent to the Diamond Bar Center
for a Total Contract Amount of $333,511.26, Plus a Contingency of
$20,000 for a Total 2004/05 Authorization of $353,511.26 for Valley
Crest Landscape Maintenance, Inc., and the Appropriation of
$35,000 from LLAD No. 39 Reserves for Improvements and
Enhancement of Landscape Maintenance if Summit Ridge Mini -Park.
Recommended Action: Adopt.
Requested by: Community Services Division
7. PUBLIC HEARINGS: 7:00 p.m., oras soon thereafter as matters may beheard.
7.1 Public Hearing —Adopt Resolution No. 2004 -XX: Adopting the
Natural Hazard Mitigation Plan in Accordance with the Federal
Disaster Mitigation Act of 2000 (Public Law 106-390).
Recommended Action: Adopt.
Requested by: Public Works Division
8. COUNCIL CONSIDERATION:
8.1 Consideration of Memorandum of Understanding (MOU) Between
California Regional Water Quality Control Board, Los Angeles Region
and the City of Diamond Bar Regarding Onsite Wastewater Treatment
Systems.
Recommended Action: Decline.
Requested by: Public Works Division
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
n��.�Ion RAH
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Neighborhood Traffic Management Program
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Presentation to:40. pop" Ja
Diamond Bar City Council and Traffic
and Transportation Commission
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Preparation of a Citywide
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Neighborhood Traffic �-
Management Program
October 5, 2004Prepared by:
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1w Katz, Okitsu & Associates
To: City Council
From: Linda Lowry, City Manager��M
Subject: Study Session Material
Kosmont Presentation re: Bond Letter of Credit
Date: October 5, 2004
The attached material was supplied by the Kosmont firm in preparation for the
discussion this evening. Staff has reviewed the material with Mr. Kosmont and
recommends that the Alternative 1 -A /B related to renegotiating the letter of
credit is the most prudent for the Council to consider. That option is best
described on the attached page one and has been marked with a large
handwritten asterisk.
r) ED .
'S« P s
Memorandum
To:
Linda Magnuson, Finance Director, City of Diamond Bar
CC:
Linda Lowry, City Manager, City of Diamond Bar
James DeStefano Deputy City Manager, City of Diamond Bar
From:
Larry J. Kosmont, CRE
Date:
Monday, September 20, 2004
Subject:
Restructure of Financing — Diamond Bar Community/ Senior Center
Summary of Alternatives
As you are aware, we have initiated the annual assessment of the above referenced financing
and have several strategic considerations pertaining to the Lease Revenue Bonds, which
funded the Community/Senior Center Project ("Project") in 2002. The Project has been
constructed, and is now operating, as a successful addition to the City's asset and operations
base. Further, in reviewing the underlying financing structure, and as the City's Financial
Advisor, I am pleased to report that there are several alternatives available to reduce the
City's annual payments in support of the 2002 Lease Revenue Bonds.
In follow up to several workshops/ discussions with the City Council and Staff, which
started in January of this year at the City's request, we asked the underwriter, Piper Jaffray, to
initiate shopping of the re -bid of the existing letter of credit ("LOC"), and concurrently to
price out the auction rate transaction structure, which would essentially constitute a
refinancing with a new credit and liquidity facility format.
The results of our recent review of the existing financial marketplace are positive for the
City, in that there are two primary alternatives available save significant dollars. The first
alternative, purchasing a replacement letter of credit, will result in savings of between
approximately $250,000 and $500,000 in NPV dollars over the term of the bonds, with initial
cash flow savings of between approximately $21,000 and $41,000 per year, declining annually
from that point. The range in savings is as a result of a reduced anticipated price for the
LOC. The attached scenarios reflect both an 80 bps and 95 bps pricing bids, both lower than
the current 110 bps for the existing LOC. The new LOC can be acquired fairly quickly and
costs would be in the range of $50,000 to $60,000 Piper Jaffray has also priced out the
auction rate bond structure, which produces a fairly hefty reduction in costs — over a million
dollars on a discounted basis. On a current basis, the auction rate structure would deliver
over twice the savings of the re -bid LOC at 80 bps ($1.79 million vs. $755k).
Beyond cost savings, the primary decision in selecting an alternative is also about the City's
anticipated approach to the existing debt. For example, it makes little sense to refund the
existing Lease Revenue Bonds, utilizing the auction rate structure, if the City intends to pay
601 S. Figueroa Street Suite 3550 Los Angeles California 90017 ph 213.623.8484 fx 213.823.8288 wvnw_kosmont.com
off the bonds within 5 years or so. On the other hand, if the City plans to take a longer-term
perspective and keeps the bonds outstanding for more than 5 years, the auction program is
an approach worth acting on.
It should be noted that the costs for the auction rate bonds, which are detailed in the
attached materials, would be in the range of $290,000. All comparisons of the alternatives
already consider costs as part of the net savings calculations I have outlined herein.
Kosmont Financial Services is prepared to coordinate the financing activity once the City has
determined its preferred approach. I recommend a phone meeting once the City has the
enclosed material. We should get going fairly soon, because the year-end is fast approaching
and your financial team needs the time to execute, particularly if the City selects the auction
rate structure. The auction rate bonds, if we proceed that way, should be closed by around
Thanksgiving. I look forward to hearing from you.
FkV
601 S. Figueroa Street Suite 3550 Los Angeles California 90017 ph 293.623.8484 N 213.623.8288 www.kosmont.com ka moll+
financial
PP/'Y1Ce1
GUIDES FOR
THE JOURNEY.' Piperjaffray,
September 16, 2004
Mr. Larry Kosmont
Kosmont Financial Services
601 S. Figueroa, Suite 3550
Los Angeles, CA 90017
Re: Diamond Bar Community/Senior Center Financing Restructure / Refinancing
Dear Larry:
It is a pleasure to present the attached numerical analysis for your review. As we had
discussed during the past nine months, the City of Diamond Bar has an opportunity to reduce
the amount of its annual payment with respect to its 2002 Lease Revenue Bonds (the "Bonds").
During previous conversations and the January Council workshop, you and I recommended
that the City ascertain if it wished to cut its annual credit and liquidity costs associated with
the Bonds by either rebidding the letter of credit or refinancing into an auction rate transaction
structure. The attached analysis lays out how much annual savings the City could secure by
choosing either alternative. Based upon reasonable assumptions, the City can potentially save
$744,024 by choosing to rebid the letter of credit (and securing an 80 basis point bid) and
$1,790,319 by refinancing into an auction rate, At face value, the choice appears to be clearly
in favor of the auction rate structure, however, as noted previously, the City should make this
decision in the context of its overall goals and objectives and other considerations. Primarily,
the City should determine whether it plans to payoff the Bonds early (within the next 5 years)
or whether it will "stay the course" and keep the Bonds outstanding beyond the 5 year time
frame.
If the City plans upon paying off the Bonds within the next 5 years, we would recommend that
a rebidding of the letter of credit ("LOC") be undertaken. It is expected that the City could
secure a new LOC in the 80-95 basis points range (vs. the current 110 bps). Conversely, the
City should seriously consider refinancing into an auction rate bond if its plans call for keeping
the Bonds outstanding for a period beyond 5 years.
An additional consideration would be the value that the City places upon having certainty
with respect to the credit and liquidity facility it secures. LOCs are typically contracted for in
initial terms of 5 years with automatic rollovers annually thereafter. There is the exposure
that the terms of the LOC might be renegotiated at the initial term's expiration or that the
bank providing the LOC is unwilling or unable to continue on with the contract. This
situation occurred widely during the early 1990's when most of the Japanese banks' credit
0
Mr. Larry Kosmont
September 16, 2004
Page 2
ratings were downgraded and were forced to vacate the business. This situation could also
develop if the City's finances were to deteriorate and the LOC bank decided that it did not
want to renew. In either case, this situation leaves a LOC customer looking for another LOC
from a more limited number of banks. Of course, in the short run this possibility is believed to
be remote and further mitigated in the long-term by the strong credit of the City of Diamond
Bar. In contrast, the auction rate structure depends upon a long-term agreement with a AAA
insurance company. Thus, there is no renewal risk.
This is a very brief analysis to illustrate the business decisions and numerical analysis
associated with rebidding or restructuring the City's Bonds. I stand ready to begin work
immediately on whichever course the City chooses. Please don't hesitate to call me with
additional questions.
Sincerely,
Eric J. Scriven
Vice President
Public Finance
PiperJaffray.
AUCTION RATE VERSUS REBIDDING LETTER OF CREDIT ANALYSIS
Table of Contents
Pape
Original 2002 Bonds Debt Service
2
ALTERNATIVE 1 - A ! REDUCE LOC FROM 110 TO 80 BPS
Net Debt Service Schedule
3
Debt Service Comparison (vs. Original Bond Debt Service)
4
ALTERNATIVE 1 - B I REDUCE LOC FROM 110 TO 95 BPS
Net Debt Service Schedule
5
Debt Service Comparison (vs. Original Bond Debt Service)
6
ALTERNATIVE 21 REFINANCE TO AUCTION RATE
Sources and Uses
7
Net Debt Service Schedule
8
Debt Service Comparison (vs. Original Bond Debt Service)
9-10
Detail Costs Of Issuance
11
Debt Service Comparison (vs. 80 BPS LOC [Aft. 1-A])
12-13
Variable Rate - FINAL NUM I SINGLE PURPOSE 19!1WO04 1 6:50 AM
(D
ORIGINAL 2002 BONDS
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REMAINING SCHEDULED DEBT SERVICE
Net Debt Service Schedule
G(D
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New D/S
07/01/2005
235,000.00
3.500%
280,831.25
8,591.13
524,422.38
524,422.38
07/01/2006
240,000.00
3.500%
473,200.00
170,452.65
883,652.65
883,652.65
07/01/2007
255,000.00
3.500%
464,800.00
167,487.97
887,287.97
887,287.97
07/01/2008
265,000.00
3.500%
455,875.00
164,402.53
885,277.53
885,277.53
07/01/2009
280,000.00
3.500%
446,600.00
161,158.87
887,758.87
887,758.87
07/01/2010
290,000.00
3.500%
436,800.00
157,761.14
884,561.14
884,561.14
07/01/2011
305,000M
3.500%
426,650.00
154,205.18
885,855.18
885,855.18
07/01/2012
320,000.00
3.500%
415,975.00
150,495,17
886,470.17
886,470.17
07/01/2013
335,000.00
3.500%
404,775.00
146,597.77
886,372.77
886,372.77
07!0112014
350,000.00
3,500%
393,050.00
142,513.01
885,563.01
885,563.01
07/01/2015
365,000.00
3.500%
380,800.00
138,240.86
884,040.86
884,040.86
07/01/2016
385,000.00
3.500%
368,025.00
133,781.35
886,806.35
886,806.35
07101/2017
400,000.00
3.500%
354,550.00
129,105.31
883,655.31
883,655.31
07/01/2018
420,000.00
3.500%
340,550.00
124,208.58
884,758.58
884,758.58
07/01/2019
440,000.00
3.500%
325,850.00
119,095,34
884,945.34
884,945.34
07/01/2020
460,000.00
3.500%
310,450.00
113,732.26
884,182.26
884,182.26
07/01/2021
485,000.00
3.500%
294,350.00
108,119.35
887,469.35
887,469.35
07/01/2022
505,000.00
3.500%
277,375.00
102,227.45
884,602.45
884,602.45
07/01/2023
530,000.00
3,500%
259,700.00
96,052.42
885,752.42
885,752.42
07/01/2024
555,000.00
3.500%
241,150.00
89,598.40
885,748.40
885,748.40
07101/2025
580,000.00
3.500%
221,725.00
82,832.10
884,557.10
884,557.10
07/01/2026
610,000.00
3.500%
201,425.00
75,753.50
887,178.50
887,178.50
07/01/2027
635,000.00
3.500%
180,075.00
68,333.46
883,408.46
883,408.46
07/0112028
670,000.00
3.500%
157,850.00
60,567.82
888,417.82
888,417.82
07/0112029
700,000.00
3.500%
134,400.00
52,431.60
886,831.60
886,831.60
07/01/2030
730,000.00
3.500%
109,900.00
43,887.31
883,787.31
883,787.31
07/01/2031
765,000.00
3.500%
84,350.00
34,968.28
884,318.28
884,318.28
07/01/2032
805,000.00
3.500%
57,575.00
25,645.35
888,220.35
888,220.35
07/01/2033
840,000.00
3.500%
29,400.00
15,856.06
885,256.06
885,256.06
Total
$13,755,000.00
-
$8,528,056.25
53,038,102.22
$25,321,158.47
$25,321,158.47
G(D
ALTERNATIVE 1 - A
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 80 BASIS POINTS
Net Debt Service Schedule
Variable Rate - Lower LC 1 SINGLE PURPOSE 1 911612964 i 6:23 AM
a
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New DIS
07/01/2005
235,000.00
3.500%
280,831.25
6,487.18
522,318.43
522,318.43
07/01/2006
240,000.00
3.500%
473,200.00
128,709.14
841,909.14
841,909.14
07/01/2007
255,000.00
3.500%
464,800.00
126,470.51
846,270.51
846,270.51
07/01/2008
265,000.00
3.500%
455,875.00
124,140.69
845,015.69
845,015.69
07/01/2009
280,000.00
3.500%
446,600.00
121,691.39
848,291.39
848,291.39
07/01/2010
290,000.00
3.500%
436,800.00
119,125.76
845,925.76
845,925.76
07/01/2011
305,000.00
3.500%
426,650.00
116,440.65
848,090.65
848,090.65
07/01/2012
320,000.00
3.500%
415,975.00
113,639.21
849,614.21
849,614.21
07/01/2013
335,000.00
3.500%
404,775.00
110,696.28
850,471.28
850,471.28
07/01/2014
350,00000
3.500%
393,050.00
107,611.86
850,661.86
850,661.86
07/0112015
365,000.00
3.500%
380,800.00
104,385.96
850,185.96
850,185.96
07/01/2016
385,000.00
3.500%
368,025.00
101,018.57
854,043.57
854,043.57
07/01/2017
400,000.00
3.500°%
354,550.00
97,487,68
852,037.68
852,037.68
07/01/2018
420,000.00
3.500%
340,550.00
93,790.16
854,340.16
854,340.16
07/01/2019
440,000.00
3.500%
325,850.00
89,929.13
855,779.13
855,779.13
07/01/2020
460,000.00
3.500%
310,450.00
85,879.46
856,329.46
856,329.46
07/01/2021
485,000.00
3.500%
294,350.00
81,641_14
860,991.14
860,991.14
07/01/2022
505,000.00
3.500%
277,375.00
77,192.16
859,567.16
859,567.16
07/01/2023
530,000.00
3.500%
259,700.00
72,529.38
862,229.38
862,229.38
07/01/2024
555,000.00
3.500%
241,150.00
67,655.94
863,805.94
863,805.94
07/01/2025
580,000.00
3.500%
221,725.00
62,546.69
864,271.69
864,271.69
07/01/2026
610,000.00
3.500%
201,425.00
57,201.62
868,626.62
868,626.62
07/01/2027
635,000.00
3.500%
180,075.00
51,598.74
866,673.74
866,673.74
07101/2028
670,000.00
3.500%
157,850.00
45,734.89
873,584.89
873,584.89
07/01/2029
700,000.00
3.500%
134,400.00
39,591.21
873,991.21
873,991.21
07/01/2030
730,000.00
3.500°%
109,900.00
33,139.40
873,039.40
873,039.40
07/01/2031
765,000.00
3.500%
84,350.00
26,404.62
875,754.62
875,754.62
07/01/2032
805,000.00
3.500°%
57,575.00
19,364.86
881,939.86
881,939.86
07/01/2033
840,000.00
3.500%
29,400.00
11,972.95
881,372.95
881,372,95
Tota)
513,755,000.00
-
$8,528,056.25
52,294,077.233
$24,577,133.48
$24,577,133.48
Variable Rate - Lower LC 1 SINGLE PURPOSE 1 911612964 i 6:23 AM
a
ALTERNATIVE 1 - A
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 80 BASIS POINTS
Debt Service Comparison
Date
Total P+I
Net New DIS
Old Net DIS
Savings
07/01/2005
522,318.43
522,318.43
524,422.38
2,103.95
07101/2006
841,909,14
841,909.14
883,652.65
41,743.51
07/01/2007
846,270.51
846,270.51
887,287.97
41,017.46
07101/2008
845,015.69
845,015.69
885,277.53
40,261.84
07/01/2009
848,291.39
848,291.39
887,758.87
39,467.48
07/01/2010
845,925.76
845,925.76
884,561.14
38,635.38
07/01/2011
848,090.65
848,090.65
885,855.18
37,764.53
07/01/2012
849,614.21
849,614.21
886,470.17
36,855.96
0710112013
850,471.28
850,471.28
886,372.77
35,901.49
07/01/2014
850,661.86
X50,661.86
885,563.01
34,901.15
07/01/2015
850,185.96
850,185.96
884,040.86
33,854.90
07/01/2016
854,043.57
854,043.57
886,806.35
32,762.78
07/01/2017
852,037.68
852,037.68
883,655.31
31,617.63
07/01/2018
854,340,16
854,340.16
884, 758.58
30,418.42
07/01/2019
855,779.13
855,779.13
884,945.34
29,16621
07/01/2020
856,329.46
856,329.46
884,182.26
27,852.80
07/01/2021
860,991.14
860,991.14
887,469.35
26,478.21
0710112022
859,567.16
859,567.16
884,602.45
25,03$.29
07/01/2023
862.229.38
862,229.38
885,752.42
23,523.04
07/01/2024
863,805.94
863,805.94
885,748.40
21,942.46
07/01/2025
664,271.69
864,271.69
884,557,10
20,285.41
07101/2026
868,626.62
868,626.62
887,178.50
18,551.88
07/01/2027
866,673.74
866,673.74
883,408.46
16,734.72
07/01/2028
873,584.89
873,584.89
888,417.82
14,832.93
07/01/2029
873,991.21
873,991.21
886,831.60
12,840.39
07/01/2030
873,039.40
873,039.40
883,787.31
10,747.91
07/0112031
875,754.62
875,754.62
884,318-28
8,563.66
07/01 /2032
881,939.86
881,939.86
888,220.35
6,280.49
07/01/2033
881,372.95
881,372.95
885,256.06
3,883.11
Total
$24,577,133.48
$24,577,133.48
$25,321,158.47
$744,024.99
PV Analysis Summary (Net to Net
Effects of changes in Credit Enhancement Expenses
474,398.88
Net PV Cashflow Savings @ 4.515%(A1C)
474,398.88
Net Present Value Benefit
$474,398.88
Net PV Benefit / $13,755,000 Refunded Principal
3.4491/6
Net PV Benefit / $13,755,000 Refunding Principal
3.449%
Refunding Bond Information
Refunding Dated Date
12/01/2004
Refunding Delivery Date
12/01/2004
VansWe Rata - Lower LC I SINGLE PURPOSE j BA 62o04 1 6:23 AM
ALTERNATIVE 1 - B
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 95 BASIS POINTS
Net Debt Service Schedule
Variable Rale • Lower LC I SINGLE PURPOSE 19/18J4004 1 622 AM
� (03
Cost for
Date
Principal
Coupon
interest
Admin
Total P+I
Net New DIS
07/01/2005
235,000.00
3.500%
280,831.25
7,539.16
523,370.41
523,37041
07/01t2006
240,000.00
3.500%
473,200.00
149,580.90
862,780.90
862,780.90
07/01/2007
255,000.00
3.500%
464,800.00
146,979.24
866,779.24
866,779.24
07/01/2008
265,000.00
3.500%
455,875.00
144,271.61
865,146.61
865,146.61
07/01/2009
280,000.00
3.500%
446,600.00
141,425.13
868,025.13
868,025.13
07/01/2010
290,000.00
3.500%
436,800.00
138,443.45
865,243.45
865,243.45
07/01/2011
305,000.00
3.500%
426,650,00
135,322.92
666,972.92
866,972.92
07/01/2012
320,000.00
3.500%
415,975.00
132,067.19
868,042.19
868,042.19
07/01/2013
335,000.00
3.500%
404,775.00
128,647.03
868,422.03
868.422.03
07/01/2014
350,000,00
3.500%
393,050.00
125,062.43
868,112.43
868,112.43
07/0112015
365,000.00
3.500%
380,800.00
121,313.41
867,113.41
867,113.41
07/01/2016
385,000.00
3.500%
368,025.00
117,399.96
870,424.96
870,424.96
07/01/2017
400,000.00
3.500%
354,550.00
113,296.50
867,846.50
867,846.50
07/01/2018
420,000.00
3.500%
340,550.00
108,999,37
869,549.37
869,549.37
07/01/2019
440,000.00
3.500%
325,850.00
104,512.24
870,362.24
670,362.24
07/01/2020
460,000.00
3.500%
310,450.00
99,805.86
870,255.86
870,255.86
07/01/2021
485,000.00
3.500%
294,350.00
94,880.24
874,230.24
874,230.24
07/01/2022
505,000.00
3.500%
277,375.00
89,709.81
872,084$1
872,084.81
07/01/2023
530,000.00
3.500%
259,700.00
84,290.90
873,990.90
873,990.90
07/01/2024
555,000,00
3.500%
241,150.00
78,627.17
874,777.17
874,777.17
07/01/2025
580,000.00
3.500%
221,725.00
72,689.39
874,414.39
874,414.39
07/01/2026
610,000.00
3.500%
201,425.00
66,477.56
877,902.56
877,902.56
07/01/2027
635,000.00
3.500%
180,075.00
59,966.10
875,041.10
875,041.10
07/01/2028
670,000.00
3.500%
157,850.00
53,151.35
881,001.35
881,001.35
07/01/2029
700,000.00
3.500%
134,400.00
46,011.40
880,411.40
880,411.40
07/01/2030
730,000.00
3.500%
109,900.00
38,513.36
878,413.36
878,413.36
07/01/2031
765,000.00
3.500%
84,350.00
30,686.45
880,036.45
880,036.45
07/01/2032
805,000.00
3.500%
57,575.00
22,505.10
885,080.10
885,080.10
07/01/2033
840,000.00
3.500%
29,400.00
13,914.51
883,314.51
883,114.51
Total
513,755,000.00
-
S8,528,056.25
$2,666,089.74
$24,949,145.99
$24,949,145.99
Variable Rale • Lower LC I SINGLE PURPOSE 19/18J4004 1 622 AM
� (03
ALTERNATIVE I - B
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 95 BASIS POINTS
Debt Service Comparison
Date Total P+I Net New DIS Old Net DIS Savings
07101/2005
523,370.41
523,370.41
524,422.38
1.051.97
07/0112006
862,780.90
862,780.90
883,652.65
20,871.75
07/01 /2007
866,779.24
866,779.24
887,287.97
20,508.73
07/01/2008
865,146.61
865,146.61
885,277.53
20,130.92
07/01/2009
868,025.13
868,025.13
887,758.87
19,733.74
07/01/2010
865,243.45
865,243.45
884,561.14
19,317.69
07/0112011
866,972.92
866,972.92
885,855.18
18,882.26
67/0112012
868,042.19
868,042.19
886,470.17
18,427.98
07/01/2013
868,422.03
868,422.03
886,372.77
17,950.74
07/01/2014
868,112.43
868,112.43
885,563.01
17,450.58
07/01/2015
867,1 13.41
867,113.41
884,040.86
16,927.45
07/01/2016
870,424.96
870,424.96
886,806.35
16,381.39
07/01/2017
867,846.50
867,846.50
883,655.31
15,808.81
07/01/2018
869,549.37
869,549.37
984,758.58
15,209.21
07/01/2019
870,3 62.24
870,362.24
884,945.34
14,583.10
07101/2020
870,255.86
870,255.86
884,182.26
13.926.40
07/0112021
874 23024
874,230.24
887,469.35
13,239.11
07101/2022
872,064.81
872,084.81
884,602.45
12,517.64
07/01/2023
873,990.90
873,990.90
885,752.42
11,761.52
07/01/2024
874,777,17
874,777.17
885,748.40
10,971.23
07101/2025
874,414.39
874,414.39
884,557.10
10,142,71
07/01/2026
877,902.56
877,902.56
887,178.50
9,275.94
07101/2027
875,041.10
875,041.10
883,408,46
8,367.36
07/0I/2028
881,001.35
881,001.35
888,417.82
7,416.47
07/01/2029
880,411.40
880,411.40
886,831.60
6,420.20
07/01/2030
878,413.36
878,413.36
883,787.31
5,373.95
07101/2031
880,036,45
880,036.45
884,318.28
4,281.83
07/01/2032
885,080,10
885,080.10
888,220.35
3,140.25
07/01/2033
883,314.51
883,314.51
885,256.06
1,941.55
Total $24,949,145.99 524,949,145.99
$25,321,158.47 S372,012.48
PV Analysis Summa (Net to Net)
Effects of changes in Credit Enhancement Expenses
233,754.68
Net PV Cashflow Savings C 4.680%(AIC)
233,754.68
Net Present Value Benefit
$233,754.68
Net PV Benefit I $13,755,000 Refunded Principal
1.699%
Net PV Benefit 1$13,755,000 Refunding Principal
1.699%
Refunding Bond information
Refunding Dated Date
12/01/2004
Refunding Delivery Date
12/01/2004
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Sources & Uses
Dated 12!0112004 I Delivered 12101/2004
SOURCES OF FUNDS
Par Amount of Bonds
$14,150,000.00
Auction Fee Reversal
40,400.00
TOTAL SOURCES
$14,190,400.00
USES OF FUNDS
Total Underwriter's Discount (1.000%)
141,500.00
Costs of Issuance
150,500.00
Gross Bond Insurance Premium ( 45.0 6p)
102,751.31
First Year Auction Fee
40,401.55
Deposit to Current Refunding Fund
13,755,000.00
Rounding Amount
247.14
TOTAL USES
514,190.400.00
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Net Debt Service Schedule
0A
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New DIS
07/01/2005
170,000.00
3.550%
293,022.92
2,020.08
465,043.00
465,043.00
07/01/2006
285,000.00
3.550%
496,290.00
40,175.04
821,465.04
821,465.04
07/01/2007
300,000.00
3.550%
486,172.50
39,536.41
825,708.91
825,708.91
07/01/2008
310,000.00
3.550°/
475,522.50
38,702.69
824,225.19
824,225.19
07/01/2009
320,000.00
3.550%
464,517.50
37,832.79
822,350.29
822,350.29
07/01/2010
335,000.00
3.550%
453,157.50
36,934.35
825,091,85
825,091.85
07/01/2011
345,000.00
3.550%
441,265.00
36,000.68
822,265.68
822,265.68
07/01/2012
360,000.00
3.550%
429,017.50
35,030.86
824,048.36
824,048.36
07/01/2013
375,000.00
3.550%
416,237,50
34,025.82
825,263.32
825,263,32
07/0112014
390,000.00
3.5500/
402,925.00
32,977.94
825,902.94
825,902.94
07/01/2015
400,000.00
3.550%
389,080.00
31,887.25
820,967.25
820,967.25
07/01/2016
420,000.00
3.550%
374,880.00
30,760.38
825,640.38
825,640.36
07/01/2017
435,000.00
3.550%
359,970.00
29,591.64
824,561.64
824,561.64
07/01/2018
450,000.00
3.550%
344,527.50
28,372.45
822,899.95
822,899.95
07/01/2019
470,000.00
3.550%
328,552.50
27,110.44
825,662.94
825,662.94
07/01/2020
485,000.00
3.550%
311,867.50
25,798.94
822,666.44
822,666.44
07/01/2021
505,000.00
3.550%
294,650.06
24,436.99
824,086.99
824,086.99
07/01/2022
525,000.00
3.550%
276,722.50
23,025.55
824,748.05
824,748.05
07/01/2023
545,000.00
3.550%
258,085.00
21,557.01
824,642.01
824,642.01
07/01/2024
565,000.00
3.550%
238,737.50
20,031.37
823,768.87
823,768.87
07/01/2025
585,000.00
3.550%
218,680.00
18,448.62
822,128.62
822,128.62
07/01/2026
610,000.00
3.550%
197,912.50
16,808.76
824,721.26
824,721.26
07/01/2027
630,000.00
3.550019
176,257.50
15,105.14
821,362.64
821,362.64
07/01/2028
655,000.00
3.550%
153,892.50
13,336.80
822,229.30
822,229.30
07/01/2029
680,000.00
3.550%
130,640.00
11,504.69
822,144.69
822,144,69
07/01/2030
710,000.00
3.550%
106,500.00
9,601.20
826,101.20
826,101.20
07/01/2031
735,000.00
3.550%
81,295.00
7,619.67
823,914.67
823,914.67
07/01/2032
765,000.00
3.550%
55,202.50
5,559.14
625,761.64
825,761.64
07/01/2033
790,000.00
3.550%
28,045.00
3,420.57
821,465.57
821,465.57
Total
$14,150,000.00
-
$8,683,625.42
$697,213.27
$23,530,838.69
S23,530,838.69
0A
ALTERNATIVE 2
$14,150,000.00 -
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Debt Service Comparison Part Iof2
Date Total P+I Net New DIS Old Net DIS Savinas
07/01/2005
465,043.00
465,043.00
524,422.38
59,379.38
07/01/2006
821,465.04
821,465.04
883,652.65
62,187.61
07/01/2007
825,708.91
825.708.91
887,287.97
61,579.06
07101/2008
824,225.19
824,225.19
885,277.53
61,052.34
07/01/2009
822,350.29
822,350.29
887,758.87
65,408.58
07/01/2010
825,091.85
825,091.85
884,561.14
59,469.29
07/01/2011
822,265.68
822,265.68
885,855.18
63,589.50
07101 /20I2
824,048.36
824,048.36
886,470.17
62,421.81
07/01/2013
825,263.32
825,263.32
886,372.77
61,109.45
07/01!2014
825,902.94
825,902.94
885,563,01
59,660.07
07/01/2015
820,967.25
820,967.25
884,040.86
63,073.61
07/01/2016
825,640.38
825,640.38
886,806.35
61,165.97
07/01/2017
824,561.64
824,561.64
883,655.31
59,093.67
07/01 /2018
822,899.95
822,899.95
884,758.58
61,858.63
07/01/2019
825,662.94
825,66294
884,945.34
59,282.40
07/01/2020
822,666.44
822,666.44
884,182.26
61,515.82
07/01 /2021
824,086.99
824,086.99
887,469.35
63,382.36
07/01/2022
824,748.05
824,748.05
884,602.45
59,854.40
07/0112023
824,642.01
824,642.01
885,752.42
61,1 10.41
07/01/2024
823,768.87
823,768.87
885,748.40
61,979.53
0710F2025
822,128.62
822,128.62
884,557,10
62,428.48
07/01/2026
824,721.26
824,721.26
887,178.50
62,457.24
07/01/2027
821,362.64
821,362.64
883,408.46
62,045.82
07/01/2028
822,229.30
822,229.30
888,417.82
66,188.52
07/01/2029
822,144.69
822,144.69
886,831.60
64,686.91
07!01!2030
826,10I.20
826,101.20
883,787.31
57,686.11
07/01/2031
823.914.67
823,914.67
884,318.28
60,403.61
07101/2032
825,761.64
825,761,64
888,220.35
62,45 8.71
07/01/2033
821,465.57
821,465.57
885,256.06
63,790.49
Total
523,53038.69
$23,530,838.69
525,321,158.47
51,790,319.78
I
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Debt Service Comparison Part 2of2
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings
(467,478.03)
Effects of changes in Credit Enhancement Expenses
1,546,752.27
Net PV Cashflow Savings @ 4.097%(AIC)
1,079,274.24
Contingency or Rounding Amount
247.14
Net Present Value Benefit
$1,079,521.38
Net PV Benefit 1$13,755,000 Refunded Principal
7.848%
Net PV Benefit / $14,150,000 Refunding Principal
7.629%
Refunding Bond Information
Refunding Dated Date
12/0112004
Refunding Delivery Date
12/01/2004
2004 Balls - Refi to Auct I SINGLE PURPOSE 19IM2004 1 6:48 AM
ON
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Detail Costs Of Issuance
-WW I WIKVV41 IJBIIVereU lgUllZUU4
COSTS OF ISSUANCE DETAIL
Financial Advisor
Bond Counsel
Disclosure Counsel
Trustee & Counsel Fees
Trustee Origination
Rating Agency Fee
POS/Official Statement
Title Policy
Miscellaneous
TOTAL,
$25,000.00
$55,000.00
$2S,000.00
$3,000.00
51,000.00
$15,000.00
$6,500.00
$10,000,00
$10,000.00
5150,500.00
15
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
AUCTION RATE VERSUS 80 BPS LETTER OF CREDIT (ALT. 1 - A)
Debt Service Comparison
Part 1 of 2
Date Total P+I Net New DIS Old Net DIS Savings
07101/2005
465,043.00
465,043.00
522,318.43
57,275.43
07/01/2006
821,465.04
821,465.04
841,909.14
20,444.10
07/01/2007
825,708.91
825,708.91
846,270.51
20,561,60
07/01/2008
824,225.19
824,225.19
845,015.69
20,790.50
07/01/2009
822,350.29
822,350.29
848,291.39
25,941.10
07/01/2010
825,091.85
825,091.85
845,925.76
20,833.91
07/01/2011
822,265.68
822,265.68
848,090.65
25,824.97
07/01/2012
824,048.36
824,048.36
849,614.21
25,565.85
07/01/2013
825,263.32
825,263.32
850,471.28
25,207.96
07/01/2014
825,902.94
825,902.94
850,661.86
24,758.92
07/01/2015
820,967.25
820,967.25
850,185.96
29,218.71
07!01/2016
825,640.36
825,640.38
854,043.57
28,403.19
07/01/2017
824,561.64
824,561.64
852,037.68
27,476-04
07/01/2018
822,899.95
822,899.95
854,340.16
31,440.21
07/01/2019
825,662.94
825,662.94
855,779.13
30,116.19
07/01/2020
822,666.44
822,666.44
856,329.46
33,663.02
07101/2021
824,086.99
824,086.99
860,991.14
36,904.15
07/01/2022
824,748.05
824,748.05
859,567.16
34,819.11
07/01/2023
824,642.01
824,642.01
862,229.38
37,587.37
07/01/2024
823,768.87
823,768.87
863,805.94
40,037.07
07/01/2025
822,128.62
822,128.62
864,271.69
42,143.07
07/01/2026
824,721.26
824,721.26
868,626.62
43,905.36
07/01/2027
821,362.64
821,362.64
866,673,74
45,311,10
07/01/2028
822,229.30
822,229.30
873,584.89
51,355.59
07/01/2029
822,144.69
822,144.69
873,991.21
51,846.52
07/01/2030
826,101.20
826,101.20
873,039.40
46,938.20
07/01/2031
823,914.67
823,914.67
875,754.62
51,839.95
07/01/2032
825,761.64
82 5,761.64
881,939.66
56,178.22
07/0F2033
821,465.57
821,465.57
881,372.95
59,907.38
Total
$23,530,838.69
$23,530,838.69
524,577,733.48
$1,046,294,79
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
AUCTION RATE VERSUS 80 BPS LETTER OF CREDIT (ALT. 1 - A)
Debt Service Comparison Part 2 of 2
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings
Effects of changes in Credit Enhancement Expenses
(467,478,03)
1,054,247.96
Net PV Cashflow Savings @ 4.097%(AIC)
586,769.94
Contingency or Rounding Amount
247 14
Net Present Value Benefit
$587,24 7.08
Net PV Benefit / $13,755,000 Refunded Principal
4 268%
Net PV Benefit / $14,150,000 Refunding Principal
4.149%
Refunding Bond Information
Refunding Dated Date
12/01/2004
Refunding Delivery
—
12.2/01!2004
n
iC(Fk4F
11�11r�11cral
senuces
ESE
Ofa Scp 2 P 3
Memorandum
To: Linda Magnuson, Finance Director, City of Diamond Bar
CC: Linda Lowry, City Manager, City of Diamond Bar
James DeStefano Deputy City Manager, City of Diamond Bar
From: Larry J, Kosmont, CRE
Date: Monday, September 20, 2004
Subject: Restructure of Financing — Diamond Bar Community/Senior Center
Summary of Alternatives
As you are aware, we have initiated the annual assessment of the above referenced financing
and have several strategic considerations pertaining to the Lease Revenue Bonds, which
funded the Community/Senior Center Project ("Project") in 2002. The Project has been
constructed, and is now operating, as a successful addition to the City's asset and operations
base. Further, in reviewing the underlying financing structure, and as the City's Financial
Advisor, I am pleased to report that there are several alternatives available to reduce the
City's annual payments in support of the 2002 Lease Revenue Bonds.
In follow up to several workshops/discussions with the City Council and Staff, which
started in January of this year at the City's request, we asked the underwriter, Piper Jaffray, to
initiate shopping of the re -bid of the existing letter of credit ("LOC"), and concurrently to
price out the auction rate transaction structure, which would essentially constitute a
refinancing with a new credit and liquidity facility format.
The results of our recent review of the existing financial marketplace are positive for the
City, in that there are two primary alternatives available save significant dollars. The first
alternative, purchasing a replacement letter of credit, will result in savings of between
approximately $250,000 and $500,000 in NPV dollars over the term of the bonds, with initial
cash flow savings of between approximately $21,000 and $41,000 per year, declining annually
from that point. The range in savings is as a result of a reduced anticipated price for the
LOC. The attached scenarios reflect both an 80 bps and 95 bps pricing bids, both lower than
the current 110 bps for the existing LOC. The new LOC can be acquired fairly quickly and
costs would be in the range of $50,000 to $60,000 Piper Jaffray has also priced out the
auction rate bond structure, which produces a fairly hefty reduction in costs — over a million
dollars on a discounted basis. On a current basis, the auction rate structure would deliver
over twice the savings of the re -bid LOC at 80 bps ($1.79 million vs. $755k).
Beyond cost savings, the primary decision in selecting an alternative is also about the City's
anticipated approach to the existing debt. For example, it makes little sense to refund the
existing Lease Revenue Bonds, utilizing the auction rate structure, if the City intends to pay
601 S. Figueroa Street Suite 3550 Los Angeles California 90017 ph 293.623.8484 fx 213.623.8288 www.kosrnont.com
off the bonds within 5 years or so. On the other hand, if the City plans to take a longer-term
perspective and keeps the bonds outstanding for more than 5 years, the auction program is
an approach worth acting on.
It should be noted that the costs for the auction rate bonds, which are detailed in the
attached materials, would be in the range of $290,000. All comparisons of the alternatives
already consider costs as part of the net savings calculations I have outlined herein.
Kosmont Financial Services is prepared to coordinate the financing activity once the City has
determined its preferred approach. I recommend a phone meeting once the City has the
enclosed material. We should get going fairly soon, because the year-end is fast approaching
and your financial team needs the time to execute, particularly if the City selects the auction
rate structure. The auction rate bonds, if we proceed that way, should be closed by around
Thanksgiving. I look forward to hearing from you.
601 S. Figueroa Street Suite 3550 Los Angeles California 90017 ph 213.623.8484 fx 213.623.8288 w..kosmont.com
FAI;
kosmoal
.Jznancial
serviees
GUIDES FOR
THE JOURNEY.``
September 16, 2004
Piperjaffray
Mr. Larry Kosmont
Kosmont Financial Services
601 S. Figueroa, Suite 3550
Los Angeles, CA 90017
Re: Diamond Bar Community/Senior Center Financing Restructure / Refinancing
Dear Larry:
It is a pleasure to present the attached numerical analysis for your review. As we had
discussed during the past nine months, the City of Diamond Bar has an opportunity to reduce
the amount of its annual payment with respect to its 2002 Lease Revenue Bonds (the "Bonds").
During previous conversations and the January Council workshop, you and I recommended
that the City ascertain if it wished to cut its annual credit and liquidity costs associated with
the Bonds by either rebidding the letter of credit or refinancing into an auction rate transaction
structure. The attached analysis lays out how much annual savings the City could secure by
choosing either alternative. Based upon reasonable assumptions, the City can potentially save
$744,024 by choosing to rebid the letter of credit (and securing an 80 basis point bid) and
$1,790,319 by refinancing into an auction rate. At face value, the choice appears to be clearly
in favor of the auction rate structure, however, as noted previously, the City should make this
decision in the context of its overall goals and objectives and other considerations. Primarily,
the City should determine whether it plans to payoff the Bonds early (within the next 5 years)
or whether it will "stay the course" and keep the Bonds outstanding beyond the 5 year time
frame.
If the City plans upon paying off the Bonds within the next 5 years, we would recommend that
a rebidding of the letter of credit ("LOC") be undertaken. It is expected that the City could
secure a new LOC in the 80-95 basis points range (vs. the current 110 bps). Conversely, the
City should seriously consider refinancing into an auction rate bond if its plans call for keeping
the Bonds outstanding for a period beyond 5 years.
An additional consideration would be the value that the City places upon having certainty
with respect to the credit and liquidity facility it secures. LDCs are typically contracted for in
initial terms of 5 years with automatic rollovers annually thereafter. There is the exposure
that the terms of the LOC might be renegotiated at the initial term's expiration or that the
bank providing the LOC is unwilling or unable to continue on with the contract. This
situation occurred widely during the early 1990's when most of the Japanese banks' credit
co
Mr. Larry Kosmont
September 16, 2004
Page 2
ratings were downgraded and were forced to vacate the business. This situation could also
develop if the City's finances were to deteriorate and the LOC bank decided that it did not
want to renew. In either case, this situation leaves a LOC customer looking for another LOC
from a more limited number of banks. Of course, in the short run this possibility is believed to
be remote and further mitigated in the long-term by the strong credit of the City of Diamond
Bar. In contrast, the auction rate structure depends upon a long-term agreement with a AAA
insurance company. Thus, there is no renewal risk.
This is a very brief analysis to illustrate the business decisions and numerical analysis
associated with rebidding or restructuring the City's Bonds. I stand ready to begin work
immediately on whichever course the City chooses. Please don't hesitate to call me with
additional questions.
Sincerely,
Eric J. Scriven
Vice President
Public Finance
Piperjaffray.
J)
AUCTION RATE VERSUS REBIDDING LETTER OF CREDIT ANALYSIS
Table of Contents
Paste
Original 2002 Bonds Debt Service 2
ALTERNATIVE 1 - A ! REDUCE LOC FROM 110 TO 80 BPS
Net Debt Service Schedule
3
Debt Service Comparison (vs. Original Bond Debt Service)
q
ALTERNATIVE 1 - B / REDUCE LOC FROM 1 f0 TO 95 BPS
Net Debt Service Schedule
5
Debt Service Comparison (vs. Original Bond Debt Service)
6
ALTERNATIVE 2 I REFINANCE TO AUCTION RATE
Sources and Uses
7
Net Debt Service Schedule
8
Debt Service Comparison (vs. Original Bond Debt Service)
9-10
Detail Costs Of Issuance
11
Debt Service Comparison (vs. 80 BPS LOC [Alt. 1-A])
12-13
(�D
ORIGINAL 2002 BONDS
$13,755,000,00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REMAINING SCHEDULED DEBT SERVICE
Net Debt Service Schedule
Total $13,755,000.00 . $8,528,056.25 $3,038,102.22 $25,321,158.47 $25,321,158,47
Me
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New ply
07/01/2005
235,000,00
3.500%
280,831.25
8,591.13
524,422.38
524,422.38
07/01/2006
240,000.00
3.500%
473,200.00
170,452.65
883,652.65
883,652.65
07/01/2007
255,000.00
3.500%
464,800.00
167,487.97
887,287,97
887,287.97
07/01/2008
265,000.00
3.500%
455,875.00
164,402.53
885,277.53
885,277.53
07/01/2009
280,000.00
3.500%
446,600.00
161,158.87
887,758.87
887,758.87
07/01/2010
290,000.00
3.500%
436,800.00
157,761.14
884,561.14
884,561.14
07/01/2011
305,000.00
3.500%
426,650.00
154,205.18
885,855.18
885,855.18
07/01/2012
320,000.00
3.500%
415,975.00
150,495.17
886,470.17
886,470.17
07101!2013
335,000.00
3.500%
404,775.00
146,597.77
886,372.77
886,372.77
07/01/2014
350,000.00
3.500%
393,050.00
142,513.01
885,563.01
885,563.01
07/01/2015
365,000.00
3.500%
380,800.00
138,240.86
884,040.86
884,040.86
07/01/2016
385,000.00
3.500%
368,025.00
133,781.35
886,806.35
886,806.35
07/01/2017
400,000.00
3.500%
354,550.00
129,105.31
883,655.31
883,655.31
07/01/2018
420,000.00
3.500%
340,550.00
124,208.58
884,758.58
884,758.58
07/01/2019
440,000.00
3.500%
325,850.00
119,095.34
884,945.34
884,945.34
07/01/2020
460,000.00
3.500%
310,450.00
113,732.26
884,182.26
884,182.26
07/01/2021
485,000.00
3.500%
294,350.00
108,119.35
887,469.35
887,469.35
07/01/2022
505,000.00
3.500%
277,375.00
102,227.45
884,602.45
884,602,45
07/01/2023
530,000.00
3.500%
259,700.00
96,052.42
885,752.42
885,752.42
07/01/2024
555,000.00
3.500%
241,150.00
89,598.40
885,748.40
885,748.40
07/01/2025
580,000,00
3.500%
221,725.00
82,832.10
884,557.10
884,557.10
07/01/2026
610,000.00
3.500%
201,425.00
75,753.50
887,178.50
887,178.50
07/01/2027
635,000.00
3.500%
180,075.00
68,333.46
883,408,46
883,408.46
07/01/2028
670,000.00
3.500%
157,850.00
60,567.82
888,417.82
888,417.82
07/01/2029
700,000.00
3.500%
134,400,00
52,431.60
886,831.60
886,831.60
07/01/2030
730,000.00
3.500%
109,900.00
43,887.31
883,787.31
883,787,31
07/01/2031
765,000.00
3.500%
84,350.00
34,968.28
884,318.28
884,318.28
07/01/2032
805,000.00
3.500%
57,575.00
25,645.35
888,220.35
888,220.35
07/01/2033
840,000.00
3.500%
29,400.00
15,856.06
885,256.06
885,256.06
Total $13,755,000.00 . $8,528,056.25 $3,038,102.22 $25,321,158.47 $25,321,158,47
Me
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 80 BASIS POINTS
Net Debt Service Schedule
a
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New DIS
07/01/2005
235,000.00
3,500%
280,831.25
6,487.18
522,318.43
522,318.43
07/01/2006
240,000.00
3.500%
473,200.00
128,709.14
841,909.14
841,909-14
07/01/2007
255,000.00
3.500%
464,800.00
126,470.51
846,270.51
846,270.51
07/01/2008
265,000.00
3.500%
455,875.00
124,140,69
845,015.69
845,015.69
07/01/2009
280,000.00
3.500%
446,600.00
121,691.39
848,291.39
848,291.39
07/01/2010
290,000.00
3.500%
436,800M
119,125.76
845,925.76
845,925.76
07/01/2011
305,000.00
3.500%
426,650.00
116,440.65
848,090.65
848,090.65
07/01/2012
320,000.00
3.500%
415,975.00
113,639.21
849,614.21
849,614.21
07/01/2013
335,000.00
3.500%
404,775.00
110,696.28
850,471.28
850,471.28
07/01/2014
350,000.00
3.500%
393,050.00
107,611.86
850,661.86
850,661.86
07/01/2015
365,000.00
3.500%
380,800.00
104,385.96
850,185.96
850,185.96
07/01/2016
385,000.00
3.500%
368,025.00
101,018.57
854,043.57
854,043.57
07/01/2017
400,000.00
3.500%
354,550.00
97,487.68
852,037,68
852,037.68
07/01/2018
420,000.00
3.500%
340,550.00
93,790.16
854,340.16
854,340.16
07/01/2019
440,000.00
3.500%
325,850.00
89,929.13
855,779.13
855,779.13
07/01/2020
460,000.00
3.500%
310,450.00
85,879.46
856,329.46
856,329.46
07/01/2021
485,000.00
3.500%
294,350.00
81,641.14
860,991.14
860,991.14
07/01/2022
505,000.00
3.500%
277,375.00
77,192.16
859,567.16
859,567.16
07/01/2023
530,000.00
3.500%
259,700.00
72,529.38
862,229.38
862,229.38
07/01/2024
555,000.00
3.500%
241,150.00
67,655.94
863,805.94
863,805.94
07/01/2025
580,000.00
3.500%
221,725.00
62,546.69
864,271.69
864,271.69
07/01/2026
610,000.00
3.500%
201,425.00
57,201.62
868,626.62
868,626.62
07/01/2027
635,000.00
3.500%
180,075.00
51,598,74
866,673.74
866,673.74
07/01/2028
670,000.00
3.500%
157,850.00
45,734.89
873,584.89
873,584.89
07/01/2029
700,000.00
3.500%
134,400.00
39,591.21
873,991.21
873,991.21
07/01/2030
730,000.00
3.500%
109,900.00
33,139.40
873,039.40
873,039.40
07/01/2031
765,000.00
3.500%
84,350.00
26,404.62
875,754.62
875,754.62
07/01/2032
805,000.00
3.500%
57,575.00
19,364.86
881,939.86
881,939,86
07/01/2033
840,000.00
3.500%
29,400.00
11,972.95
881,372.95
881,372.95
Total
$13,755,000.00
-
$8,528,056.25
$2,294,077.23
$24,577,133.48
$24,577,133.48
a
AL"1'E+'KNATIVE 1 - A
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 80 BASIS POINTS
Debt Service Comparison
Date Total P+I Net New DIS Old Net DIS Savings
07/01/2005
522,318.43
522,318.43
524,422.38
2,103.95
07/01/2006
841,909.14
841,909.14
883,652.65
41,743.51
07/01/2007
846,270.51
846,270.51
887,287.97
41,017.46
0710112008
845,015.69
845,015.69
885,277.53
40,261.84
07/01/2009
848,291.39
848,291.39
887,758.87
39,467.48
07/01/2010
845,925.76
845,925.76
884,561.14
38,635.38
07/01/2011
848,090,65
848,090.65
885,855.18
37,764.53
07/01/2012
849,614.21
849,614.21
886,470.17
36,855.96
07/01 /2013
850,471.28
850,471.28
886,372.77
35,901,49
07/01/2014
850,661.86
850,661,86
885,563.01
34,901.15
07/01/2015
850,185.96
850,185.96
884,040.86
33,854,90
07/0112016
854,043.57
854,043.57
886,806.35
32,762.78
07/01/2017
852,037.68
852,037.68
883,65531
31,617.63
07/01/2018
854,340.16
854,340,16
884,758.58
30,418.42
07/01/2019
855,779.13
855,779.13
884,945.34
29,166.21
07101/2020
856,329.46
856,329.46
884,182.26
27,852.80
07/01/202 t
860,991.14
860,991.14
887,469,35
26,478.21
07/01/2022
859,567.16
859,567.16
884,602.45
25,035.29
07/01/2023
862,229.38
862,229.38
885,752.42
23,523.04
07/01/2024
863,805.94
863,805.94
885,748.40
21,942.46
07/01/2025
864,271.69
864,271.69
884,557.10
20,285.41
07/01/2026
868,626.62
868,626.62
887,178.50
18,551.88
07/01/2027
866,673.74
866,673.74
883,408.46
16,734.72
07/0t/2028
873,584.89
873,584.89
688,417.82
14,832.93
07/01/2029
873,991.21
873,991.21
886,831.60
12,840.39
07/01/2030
873,039.40
873,039.40
883,787.31
10,747.91
07/01/2031
875,754.62
875,754.62
884,318.28
8,563.66
07/01/2032
881,939.86
881,939.86
888,220.35
6,280.49
07/01!2033
881,372.95
881,372.95
885,256.06
3,883.11
Total
$24,577,133.48
$24,577,133.48
$25,321,158.47
$744,024.99
PV Analysis Summa
Net to Net
Effects of changes in Credit Enhancement Expenses 474,398 88
Net PV Cashflow Savings @ 4.515%(AIC) 474,398.88
Net Present Value Benefit
$474,398.88
Net PV Benefit 1$13,755,000 Refunded Principal
3.449%
Net PV Benefit / $13,755,000 Refunding Principal
1449%
Refunding Bond Information
Refunding Dated Date
12/01/2004
Refunding De]ivery Date
12/01/2004
US
ALTERNATIVE 1- B
$13,755,000.00 --
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 95 BASIS POINTS
Net Debt Service Schedule
EG
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New DIS
07/01/2005
235,000.00
3.500%
280,831.25
7,539.16
523,370.41
523,370.41
07/01/2006
240,000.00
3.500%
473,200.00
149,580.90
862,780.90
862,780.90
07/01/2007
255,000.00
3.500%
464,800.00
146,979.24
866,779.24
866,779.24
07/01/2008
265,000.00
3.500%
455,875.00
144,271.61
865,146.61
865,146.61
07/01/2009
280,000.00
3.500%
446,600.00
141,425.13
868,025.13
868,025.13
07/0112010
290,000.00
3.500%
436,800.00
138,443.45
865,243.45
865,243.45
07/01/2011
305,000.00
3.500%
426,650.00
135,322.92
866,972.92
866,972.92
07/01/2012
320,000.00
3.500%
415,975.00
132,067.19
868,042.19
868,042.19
07/01/2013
335,000.00
3.500%
404,775.00
128,647.03
868,422.03
868,422.03
07/01/2014
350,000.00
3.500%
393,050.00
125,062.43
868,112.43
868,112.43
07/01/2015
365,000,00
3.500%
380,800.00
121,313.41
867,113.41
867,113.41
07/01/2016
385,000.00
3.500%
368,025.00
117,399.96
870,424.96
870,424.96
07/01/2017
400,000.00
3.500%
354,550.00
113,296.50
867,846.50
867,846.50
07/01/2018
420,000.00
3.500°%
340,550.00
108,999.37
869,549,37
869,549.37
07/01/2019
440,000.00
3.500°%
325,850.00
104,512.24
870,362.24
870,362.24
07/01/2020
460,000.00
3.500%
310,450.00
99,805.86
870,255.86
870,255.86
07/01/2021
485,000.00
3.500%
294,350.00
94,880.24
874,230.24
874,230.24
07/01/2022
505,000,00
3.500%
277,375.00
89,709.81
872,084.81
872,084.81
07/01/2023
530,000.00
3.500%
259,700.00
84,290.90
873,990,90
873,990.90
07/01/2024
555,000.00
3.500%
241,150.00
78,627.17
874,777.17
874,777.17
07/01/2025
580,000.00
3.500%
221,725.00
72,689.39
874,414.39
874,414.39
07/01/2026
610,000.00
3.500°%
201,425.00
66,477.56
877,902.56
877,902.56
07/01/2027
635,000.00
3.500%
180,075.00
59,966.10
875,041.10
875,041.10
07/01/2028
670,000.00
3.500%
157,850.00
53,151.35
881,001.35
881,001.35
07101/2029
700,000.00
3.500°%
134,400.00
46,011.40
980,411 Ao
880,411.40
07/01/2030
730,000.00
3.500%
109,900.00
38,513.36
878,413.36
878,413.36
07/01/2031
765,000.00
3.500%
84,350.00
30,686.45
880,036.45
880,036.45
07/01/2032
805,000.00
3.500%
57,575.00
22,505.10
885,080.10
885,080.10
07/01/2033
840,000.00
3.500%
29,400.00
13,914.51
883,314.51
883,314.51
Total
$13,755,000.00
-
$8,528,056.25
$2,666,089.74
$24,949,145.99
$24,949,145.99
EG
$13,755,000.00
City of Diamond Bar, Lease Revenue Bonds, Series 2002 (Variable Rate)
REDUCE LETTER OF CREDIT FROM 110 TO 95 BASIS POINTS
Total $24,949,145.99 $24,949,145.99
Debt Service
Comparison
PV Analysis Summa Net to Net)
Effects of changes in Credit Enhancement Expenses
233,754.68
Net PV Casltflow Savings @ 4.680%(AIC)
233,754.68
Net Present Value Bencfit
$233,754.68
Net PV Benefit / $13,755,000 Refunded Principal
Date
Total P+I
Net New DIS
Old Net DIS
Savings
Refunding Dated Date
07/01/2005
523,370.41
523,370.41
524,422.38
1,051.97
07/01/2006
862,780.90
862,780.90
883,652.65
20,871.75
07/01/2007
866,779.24
866,779.24
887,287.97
20,508.73
07/01/2008
865,146.61
865,146.61
885,277.53
20,130.92
07/01/2009
868,025.13
868,025.13
887,758.87
I9,733.74
07/01/2010
865,243.45
865,243.45
884,561.14
19,317.69
07/01/2011
866,972.92
866,972.92
885,855.18
18,882.26
07/01 /2012
868,042,19
868,042.19
886,470.17
18,427M
07/01 /2013
868,422.03
868,422.03
886,372,77
17,950.74
07/01/2014
868,112.43
868,112.43
885,563.01
17,450.58
07/01/2015
867,113.41
867,113.41
884,040.86
16,927.45
07/01/2016
870,424.96
870,424.96
886,806.35
16,381.39
07/01/2017
867,846.50
867,846.50
883,655.31
15,808.81
07/0U2018
869,549.37
869,549.37
884,758.58
15,209.21
07/01/2019
870,362.24
870,362.24
884,945.34
14,583.10
07/01/2020
870,255.86
870,255.86
884, l 82.26
13,926.40
07/01/2021
874,230.24
874,230.24
887,469.35
13,239,11
07!01/2022
872,084.81
872,084.81
884,602.45
12,517.64
07/01/2023
873,990.90
873,990.90
885,752.42
11,761.52
07/01/2624
874,777.17
874,777.17
885,748.40
10,971.23
07/01/2025
874,414.39
874,414.39
884,557.10
10,142.71
07/01/2026
877,902.56
877,902.56
887,178.50
9,275.94
07/01/2027
875,041.10
875,041.10
883,408.46
8,367.36
07/01/2028
881,001_35
881,001.35
888,417.82
7,416.47
07/01/2029
880,411,40
880,411.40
886,831.60
6,420,20
07101t2030
878,413.36
878,413.36
883,787, 31
5,373.95
07101/2031
880,036.45
880,036.45
884,318.28
4,281.83
07;01/2032
885,080.10
885,080.10
888,220.35
3,140.25
07/0112033
883,314.51
883,314.51
885,256.06
1,941.55
Total $24,949,145.99 $24,949,145.99
$25,321,158.47 $372,012.48
PV Analysis Summa Net to Net)
Effects of changes in Credit Enhancement Expenses
233,754.68
Net PV Casltflow Savings @ 4.680%(AIC)
233,754.68
Net Present Value Bencfit
$233,754.68
Net PV Benefit / $13,755,000 Refunded Principal
1.699%
Net PV Benefit / $13,755,000 Refunding Principal
1699%
Refunding Bond Information
Refunding Dated Date
12/01/2004
Refundin Delivery Date
12/01/2004
Variable Rale - Lower LC I SINGLE PURPOSE 1 911612004 1 6:22 AM
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Sources & Uses
Dated 12101120041 Delivered 1210112004
SOURCES OF FUNDS
Par Amount of Bonds $14,150,000.00
Auction Fee Reversal 40,400.00
TOTALSOURCES
USES OF FUNDS
$14,190,400.00
Total Underwriter's Discount (1.000%)
141,500.00
Costs of Issuance
I50,500.00
Gross Bond Insurance Premium (45,0 bp)
102,751.31
First Year Auction Fee
40,401.55
Deposit to Current Refunding Fund
13,755,000.00
Rounding Amount
247.14
TOTAL USES
$14,190,400.00
tiL l Mlr"\ii l IV r L
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Net Debt Service Schedule
Total $14,150,000.00 - $8,683,625.42 $697,213.27 $23,530,838.69 $23,530,838.69
OA
Cost for
Date
Principal
Coupon
Interest
Admin
Total P+I
Net New D!5
07/0112005
170,000.00
3.550%
293,022.92
2,020.08
465,043.00
465,043.00
07/01/2006
285,000.00
3.550%
496,290.00
40,175.04
821,465.04
821,465.04
07/01/2007
300,000.00
3.550%
486,172,50
39,536.41
825,708.91
825,708,91
07/01/2008
310,000.00
3.550°/
475,522.50
38,702.69
824,225.19
824,225.19
07/01/2009
320,000.00
3.550%
464,517.50
37,832.79
822,350.29
822,350.29
07/01/2010
335,000.00
3.550%
453,157.50
36,934.35
825,091.85
825,091.85
07/01/2011
345,000.00
3.550%
441,265.00
36,000.68
822,265.68
822,265.68
07101/2012
360,000.00
3.550%
429,017,50
35,030.86
824,048.36
824,048,36
07/01/2013
375,000.00
3.550%
416,237.50
34,025.82
825,263.32
825,263.32
07/01/2014
390,000.00
3550%
402,925.00
32,977.94
825,902.94
825,902.94
07/01/2015
400,000.00
3.550%
389,080,00
31,887.25
820,967.25
820,967.25
07/01/2016
420,000.00
3.550%
374,880.00
30,760.38
825,640.38
825,640.38
07/01/2017
435,000.00
3.550%
359,970.00
29,591.64
824,561,64
824,561.64
07/0112018
450,000.00
3.550%
344,527.50
28,372.45
822,899.95
822,899.95
07/01/2019
470,000.00
3.550%
328,552.50
27,110.44
825,662.94
825,662.94
07/01/2020
485,000.00
3.550%
311,867.50
25,798.94
822,666.44
822,666.44
07/01/2021
505,000.00
3.550%
294,650.00
24,436.99
824,086.99
824,086.99
07/01/2022
525,000.00
3.550%
276,722.50
23,025.55
824,748.65
824,748.05
07/01/2023
545,000.00
3.550%
258,085.00
21,557.01
824,642.01
824,642.01
07/01/2024
565,000.00
3.550%
238,737.50
20,031.37
823,768.87
823,769.87
07/01/2025
585,000.00
3.550%
218,680.00
18,448.62
822,128.62
822,128.62
07!01/2026
610,000.00
3.550%
197,912.50
16,808.76
824,721,26
824,721.26
07/01/2027
630,000.00
3.550%
176,257.50
15,105.14
821,362.64
821,362.64
07/01/2028
655,000.00
3.550%
153,892.50
13,336.80
822,229.30
822,22930
07/01/2029
680,000.00
3.550%
130,640.00
11,504.69
822,144.69
822,144.69
07/01/2030
710,000.00
3.550%
106,500.00
9,601.20
826,101.20
826,101.20
07/01/2031
735,000.00
3.550%
81,295.00
7,619,67
823,914.67
823,914.67
07/01/2032
765,000.00
3.550%
55,202.50
5,559.14
625,761.64
825,761.64
07/01/2033
790,000.00
3,550%
28,045.00
3,420.57
821,465.57
821,465.57
Total $14,150,000.00 - $8,683,625.42 $697,213.27 $23,530,838.69 $23,530,838.69
OA
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Debt Service Comparison Part 7 of 2
Date Total P+I Net New DIS Old Net DIS Savings
07/01/2005
465,043.00
465,043.00
524,422.38
59,379.38
07/01/2006
821,465.04
821,465.04
883,652.65
62,187.61
07/01/2007
825,708.91
825,708.91
887,287.97
61,579.06
07/01/2008
824,225.19
824,225.19
885,277.53
61,052.34
07/01/2009
822,350.29
822,350.29
887,758.87
65,408.58
07/01/2010
825,091.85
825,091.85
884,561.14
59,469.29
07/01/2011
822,265.68
822,265.68
885,855.18
63,589.50
07/01/2012
824,048.36
824,048.36
886,470.17
62,421.81
07/01/2013
825,263.32
825,263.32
886,372.77
61,109.45
07/01/2014
825,902.94
825,902.94
885,563.01
59,660.07
07/01/2015
820,967.25
820,967.25
884,040.86
63,073.61
07/01/2016
825,640.38
825,640.38
886,806.35
61,165.97
07/01/2017
824,561.64
824,561.64
883,655.31
59,093.67
07/01/2018
822,899.95
822,899.95
884,758.58
61,858.63
07/01/2019
825,662.94
825,662.94
884,945.34
59,282.40
07/01/202o
822,666.44
822,666.44
884,182.26
61,515.82
07/0112021
824,086.99
824,086.99
887,469.35
63,382.36
07/01/2022
824,748.05
824,748.05
884,602.45
59,854.40
07/01/2023
824,642,01
824,642.01
885,752.42
61,110.41
07/01/2024
823,768.87
823,768.87
885,748.40
61,979.53
07/01/2025
822,128.62
822,128.62
884,557.10
62,428.48
07/01/2026
824,721.26
824,721.26
887,178.50
62,457.24
07/01/2027
821,362.64
821,362.64
883,408.46
62,045.82
07/01/2028
822,229.30
822,229.30
888,4 l 7.82
66,188.52
07/01/2029
822,144.69
822,144.69
886,831.60
64,686.91
07101/2030
826,101.20
826,101.20
883,787.31
57,686.11
07/01!2031
823,914.67
823,914.67
884,318.28
60,403.61
07/01/2032
825,761.64
825,761.64
888,220.35
62,458.71
07/01/2033
821,465.57
821,465.57
885,256.06
63,790.49
Total $23,530,838,69 $23,530,838.69 $25,321,158.47 $1,790,319.78
D13
ALTERNATIVE 2
$14,150,000.00 - —
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Debt Service Comparison Part 2 of 2
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings (467,478.03)
Effects of changes in Credit Enhancement Expenses 1,546,752.27
Net PV Cashflow Savings @ 4.097%(AIC)
Contingency or hounding Amount
Net Present Value Benefit
Net PV Benefit! $13,755,000 Refunded Principal
Net PV Benefit / $14,150,000 Refunding Principal
1,079,274.24
247.14
$1,079,521.38
7.948%
7.629%
Refunding Bond Information
Refunding Dated Date 12/01/2004
Refunding Delivery Date 12/01)2004
104
$ 14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
REFINANCE TO AUCTION RATE (VS. ORIGINAL BONDS)
Detail Costs Of Issuance
Dated 12/01120041 Delivered 1210112004
COSTS OF ISSUANCE DETAIL
Financial Advisor
Bond Counsel
Disclosure Counsel
Trustee & Counsel Fees
Trustee Origination
Rating Agency Fee
POS/official Statement
Title Policy
Miscellaneous
TOTAL
2004 Bonds- Refi to Auc[ I SINGLE PURPOSE j 9!1612004 1 6:49 AM
$25,000.00
$55,000.00
$25,000.00
$3,000.00
$1,000.00
$15,000.00
$6,500.00
$10,000.00
$10,000.00
$150,500.00
A111h"AllVE L
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
AUCTION RATE VERSUS 80 BPS LETTER OF CREDIT (ALT. I - A)
Debt Service Comparison Part 1 of 2
Date Total P+1 Net New DIS Old Net D/S Savings
07/01/2005 465,043.00 465,043.00 522,318.43 57,275.43
07/01/2006 821,465.04 821,465.04 841,909.14 20,444.10
07/01/2007 825,708.91 825,708.91 846,270.51 20,561.60
07/01/2008 824,225.19 824,225.19 845,015.69 20,790.50
07/01/2009 822,350.29 822,350.29 848,291.39 25,941.10
07/01/2010 825,091.85 825,091.85 845,925.76 20,833.91
07/01/2011 822,265.68 822,265.68 848,090,65 25,824.97
07/01/2012 824,048.36 824,048.36 849,614.21 25,565.85
07/01/2013 825,263.32 825,263.32 850,471.28 25,207.96
07/01/2014 825,902.94 825,902.94 850,661.86 24,758.92
07/01/2015 820,967.25 820,967.25 850,185.96 29,218.71
07!01 /2016 825,640.38 825,640.38 854,043.57 28,403.19
07/01/2017 824,561.64 824,561.64 852,037.68 27,476.04
07/01/2018 822,899.95 822,899.95 854,340.16 31,440.21
07/01/2019 825,662.94 825,662.94 855,779.13 30,116.19
07/01/2020 822,666.44 822,666.44 856,329.46 33,663.02
07/01/2021 824,086.99 824,086.99 860,991.14 36,904.15
07/01/2022 824,748.05 824,748.05 859,567.16 34,819.11
07/0112023 824,642.01 824,642.01 862,229.38 37,587.37
07/01/2024 823,768.87 823,768.87 863,805.94 40,037.07
07/01/2025 822,128.62 822,128.62 864,271.69 42,143.07
07/01/2026 824,721.26 824,721.26 868,626.62 43,905.36
07/01/2027 821,362.64 821,362.64 866,673.74 45,311.10
07/01/2028 822,229.30 822,229.30 873,584.89 51,355.59
07/01/2029 822,144.69 822,144.69 873,991.21 51,846.52
07/01/2030 826,101.20 826,101.20 873,03 9.40 46,938.20
07/01/2031 823,914.67 823,914.67 875,754.62 51,839.95
07/01/2032 825,761.64 825,761.64 881,939.86 56,178.22
07/01/2033 821,465.57 821,465.57 881,372.95 59,907.38
Total $23,530,838.69 523,530,838.69 524,577,133.48 $1,046,294.79
ALTERNATIVE 2
$14,150,000.00
City of Diamond Bar, Lease Revenue Refunding Bonds, Series 2004 (Auction Rate)
AUCTION RATE VERSUS 80 BPS LETTER OF CREDIT (ALT. 1 - A)
lDebt Service Comparison
PV Analysis Summary (Net to Net)
Parte of z
Gross PV Debt Service Savings
(467,478.03)
Effects of changes in Credit Enhancement Expenses
1,054,247.96
Net PV Cashflow Savings @ 4-097%(A1C)
586,769.94
Contingency or Rounding Amount
247.14
Net Present Value Benefit
$587,017.08
Net PV Benefit / $13,755,000 Refunded Principal
4.268%
Net PV Benefit / $14,150,000 Refunding Principal
4.149%
Refundinq Bond Information
Refunding Dated Date 12/01/2004
Refunding Delivery Date
12/01/2004
Presentation
to the
City of Diamond Bar
Alternative Financing Options
to Reduce Current Annual Costs
Pip er. October 5, 2444
a ra
a�-iu',�F
LG O � o�
City of Diamond Bar
Presentation Outline
❖Original Financing Objectives and Update
•:•2002 Lease Revenue Bond Facts
❖Annual Bond Payment Budgeting
•:•Why is a Bank Letter of
❖Letter of Credit Details
Credit Needed?
❖Auction Rate Refinancing
•:•Analysis and Recommendations
C7
PiperJaffray.
IAIU
Jr,rrrrr� ir,1
City of Diamond Bar
........................................................................................................................................
Original FinancingObjectives and Update
p
❖ Original financing program was established to accomplish the
following objectives:
❖ Provide immediate funding for all
project needs
Community/Senior Center
Preserve the $25+ million of City general fund reserves for use in
economic development and to maintain maximum flexibility in
light of the State's financial difficulties
Minimize cost of capital
Maximize flexibility to renegotiate transaction or to pay off the
loan
3
rklu
Pipedaffray® f;`mmEid
City of Diamond Bar
.............................................................................................................
Original Financing Objectives and Update
•:• The City has efficiently utilized Bond proceeds to pay all project
costs, including costs incurred prior to Bond issuance. The
Community, Senior Center opened in Spring 2004
❖ The City is currently in serious negotiations with developers and
tenants to produce tax generating economic development
projects within the City
❖ The 2002 variable rate lease revenue bonds secured all-time low
interest rates during 2003 and 2004 and saved over $500,000
during the 2003 calendar year for the City
❖ The City can attempt to improve the terms of the financing or
pay off the loan at any time
. f
p Jaffray „f
Pi er ®t«,,f,,r
♦ 4
City of Diamond Bar
....................................................................................
2002 Lease Revenue Bond Facts
❖ $13,755,000 principal amount
❖ Issued December 19, 2002. Final maturity July 1, 2033
❖ Union Bank provides an irrevocable letter of credit. California State
Teachers Retirement System (CALSTRS) provides confirming letter
of credit. Piper Jaffray provides weekly remarketing of Bonds
❖ Purchased 10 -year interest rate cap of 4.50% from J.P Morgan
(contract expires December 2012)
❖ First 18 months (through July 1, 2004) of interest was pre -funded in
bond issue
•: Interest rate varied from .90% to 1.38%, averaging approximately
• 1.09% during 2003
❖ Total interest paid during first year (2003) was aPProximatel
FAV
$1509000 Piper affray.
® fr,:r,rr,l
♦ 5
City, of..Diamond Bar
.............................................
Annual Bond Payment Budgeting
❖ City utilized 3.50% assumption to create level payment structure
♦ Since 1990, weekly variable rate has averaged approximately
3.00%
♦ Over the past two years, weekly rate has averaged 1.15%
♦ Current rate is approximately 1.45% +
❖ In 2003, weekly rate averaged 1.09%
❖ City has purchased 4.50% interest rate cap
C7
Pip er ja ray®
FAV
City .of Diamond Bar
........................................................................................................................
Why is a Bank Letter of Credit Needed?
❖ An irrevocable direct -pay Letter of Credit provides:
♦ Liquidity
♦ Credit Support
❖ The LOC bank provides liquidity by committing to immediately paying
an investor his principal amount if and when demanded by the investor
❖ The LOC bank (and confirming LOC provider) provides credit support
by "standing behind" the bond issue to make good on any interest and
principal payments due and payable to the investors should the issuer
default
❖ A liquidity provider retains the confidence of the investment community
and is essential to continuing the bond issue's weekly variable rate
structure
Piperjaffray.
® finnu<rrtt
r rrrrr'
♦ 7
City of Diamond Bar
........................................................................................................................................
Letter of Credit Details
❖ Letter of Credit can be Re -bid to secure a Lower annual cost than
existing terms under Union Bank / CALSTRS commitment
♦ Using same basic documents as original deal, although some review will be
required
♦ LOC bank will have some legal and origination charges (approximately
$25,000), plus City will have financial advisory, rating fees and legal
counsel review fees no (no more than $25,000)
i
♦ New LOC will likely come in between 80 and 95 basis points
+ 80 bps will likely be the floor due to the minimum amount ($100,000) that
most letter of credit providers require to earn on the commitment per year
+ 80 bps saves $41,743 during Ist year (2005) declining to $3,883 during last
scheduled payment year (2033). Total savings: $744,024($694,024 assuming
$50,000 of re -bidding costs) which averages approximately $23,931/year
• 95 bps saves $20,871 during 181 year (2005) declining to $1,941 during last
scheduled payment year (2033). Total savings: $372,012 ($322,012 net of
costs) which averages $11,104 per year
♦ Re -bidding the LOC could be accomplished within a 3-5 week time frame
Piperjaffray.
1i;
f „fr; �r
8
City of Diamond Bar
a .................................
Letter of Credit Details Continued
❖ Fewer Banks Providing Letter of Credit, especially for smaller bond
amounts
♦ Risk of bank not renewing its commitment, thus forcing the City to find
another bank at potentially less advantageous terms and rates
♦ Current bank could renew at less advantageous terms and/or rates after
initial term
♦ If bank gets downgraded, City will be required to secure a new letter of
credit bank, possibly under less advantageous terms and rates
♦ Fewer banks writing smaller letter of credits for issues under $20M
r ®ffimm
Pip era Jay
FAU
kn+rrrmrr
ir,l
i rrrcrs
Ch..of..Diamon. .d . .bar
. . . . . . . . . . . . . . . m . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Auction Rate Refinancing .
City can refinance into Auction Rate Bonds
♦ Since it is a new issuance, normal costs associated with a new transaction
are incurred: estimated at $400,000 maximum.
♦ Savings of auction rate versus the original bonds are approximately
$61,735 per year for the entire term of the bonds or $1,790,319 total.
. ♦ Savings of auction rate versus the 80 basis points version of the letter of
credit re -bidding are $1,046,294. Annual savings are approximately
$37,803 per year.
❖ Auction Rate Bond refinancing could be structured and closed within
6 to 9 weeks
❖ Auction Rate Bonds are set for term of bond issue, no renewal risk
As with the letter of credit structure, Auction Rate Bonds can be
prepaid at any time
10
Piperjaff
"" ""
ray
City of Diamond Bar
........................................................................................................................................
Analysis and Recommendations
❖ Key City Considerations
♦ Length of financial payback/breakeven versus likely payoff time frame
♦ Bank Letter of Credit renewal risk
♦ Bank LOC re -negotiation risk after initial term
♦ Bank downgrade risk
❖ Recommendations & Advantages
o If City plans to payoff in under 5 years, recommend re -bidding letter of
credit, absent other considerations. Savings between $322,012 and
$694,024 (net of expected costs)
♦ If City plans to payoff after 7 years, recommend auction rate refinancing
based upon elimination of renewal risks, timing of financial breakeven on
costs of issuance (vs. re -bid) and significantly higher cost savings over
remaining term. Savings of approximately $1,790.319 (net of costs)
Piperjaff ray
4 11
City of Diamond Bar
Neighborhood Traffic Management Program
It is a way to reduce the negative effects of automobile
use, alter driver behavior and improve conditions for
those that own homes along the street,
to Neighborhood traffic management slows vehicles on
streets where drivers travel at higher speeds than
desirable.
RAU
a
City of Diamond Bar
Neighborhood Traffic Management Program
it By applying a four -prong approach (Engineering,
Education, Enforcement and Enhancement).
4o These approaches affect all users perception of the
roadway/neighborhood.
ry4:' 4
U L14441) BAR,
V
The Process
First Steps
1. Needs Assessment
Public Awareness
Document Problems
Speed
Volume
Pedestrian Safety
Stakeholders GroupA
City of Diamond Bar
Neighborhood Traffic Management Program
NTMP
Overview Of Process
2. Planning & Engineering
Tools to be Used
Petition Process
Eligible Roadways
Priority Setting
District Involvement
APPROVAL
3. Approval Process
Prepare Final Plans
Responsible Agency
Approval
Construction Schedule
SUCCESSFUL PROGRAM
IMPLEMENTATION
4. implement the Plan
Funding
Construction (Temporary
or Permanent)
Evaluation
Conclusion
RAH
ai
City of Diamond Bar
Neighborhood Traffic Management Program
Y Natural boundaries such as freeways, arterials railroad tracks,
rivers etc.
0 Manageable district size in terms of time frame and issues.
it Each district has a number of distinct neighborhoods.
0 Current Traffic Issues
�, .7-"qqm
D1.1►10ND BAR
Five districts with
distinct
neighborhoods have
been suggested:
Natural borders
Known traffic
issues
Similar type of
housing/type of
streets
1. Traffic statistics
Schools/school
traffic
Diamond Bar Districts/Areas
eU
s=1
I1WHYV6 HAR
City of Diamond Bar
Neighborhood Traffic Management Program
to Identify concerns and issues
fr Form district/area action committee
it Identify data to be collected
r71!p
IO�D K:1h
`�� '.
;p
City of Diamond Bar
Neighborhood Traffic Management Program
Field Visit
1. To obtain first hand impression of the area.
2. To begin thinking about options.
3. To observe actual traffic conditions.
4. To consider known problems.
1. Needs Assessment
Public Awareness
Document Problems
Speed
Volume
Pedestrian Safety
Stakeholders Group
City of Diamond Bar
Neighborhood Traffic Management Program
NTMP
Step Two w Of Process
2. Planning & Engineering
Tools to be Used
Petition Process
Eligible Roadways
Priority Setting
L District Involvement
3. Approval Process
Prepare Final Plans
Responsible Agency
Approval
Construction Schedule
SUCCESSFUL PROGRAM
4. Implement the Plan
Funding
Construction (Temporary
or Permanent)
Evaluation
Conclusion
nI.�.► ON aAR
4
EVALUATION
Toolbox of Strategies
BAR
Bicycle Lanes
Crosswalks
Curb Extension
Diverters
Turn Islands
Median Barrier
Median Entry
Median Island
Education
Signage
Speed Limits
Chokers
Road Closure
Half Closure
Semi Diverter
One Way Street
Couplets
Parking Variant
City of Diamond Bar
Neighborhood Traffic Management Program
Paving Treatment
Striping
Speed Bumps
j
op Signs
ul-de-Sac
Roundabouts
Signals
Truck Prohibition
Truck Signs
Woonerfs
HAR,
s
EVALUATION
We must consider the 4 E's
it,
Good for
reducing traffic
ar
Ila
r'po"Plgwli
Narrows road to
discourage speed
- Fairly effective
r
C
M
Mn
City of Diamond Bar
Neighborhood Traffic Management Program
Bad for some
residents
trying to get home
Not too restrictive
for residents
BUT
May remove some
off- street parking
+TALL
Key Issue
= Speeding
City of Diamond Bar
Neighborhood Traffic Management Program
Suggested Tools
Radar Trailer
Speed Cushions
Curb Extensions
= Center Medians
C Neighborhood
Signs
City of Diamond Bar
Neighborhood Traffic Management Program
40 Completes data collection and refines study district
boundaries
40 Identify potential measures
40 District forum is convened to discuss findings, reach
consensus
40 Trial installations are constructed
DI�� II) D BAR
LL� 'Fr
6 Later - we like to
show the public
exactly what they
identified as
issues.
v Confirms the value
of their input in
the decision
making.
City of Diamond Bar
Neighborhood Traffic Management Program
I Sway 0.0 pattema
m Duncan Ave drrerk" at Longteeow h we�W BMW
and TYmyson a daalarstvp tAs
N
V L J 2nd SL E L Rek%ate amp sons
IMM LorqSepulveda
to Du
Z6 Sepulveda W Darren
tst &L at Sequlvada
,dam. _........._......_-__ _ ..,
da or.. Consider
nsrdarspaed
humps Go Langftk w
0.. PL P - -
Naw stop signs at KANNArTAN Matte Longfalbw
ArdrnaretDwrran BEACH MAWMTrAN Ave one.way
$EACH west -bound
� �liii Ourcar+ Ma. .
- rrreetarmtxsecuon
too narrow
UQ rned ans 0000
LongfeaowAve pt Meke 90th St_._..____
�s
ane -way
_ srat-bound
New slap signs ai ....-..•
An4,-"3Mh street -
.w� Mid-bloo u -Tum
problems on 30113
t. dee to Na UITurrq
as the =net at
t E �
New 6erelapnents
in Mordralfan Lfaach
an=urage c1A-#V
raft on 30dt end
tinQipsdw - study th
Cons0er cuLde-sac
at30dWS"k4veda
tob}edione to tnis
also need)
rprtWer Step signs
or trs>Fc diveners
at 3011hrfentyspn
u � >�' TAdd speed humps--
LEGEND
❑
Focused Neighborhood Study Area
t�
Stop Signs
m
Signals
--
Median
-----
No Medan
t
One -Way Street
•
Other traffic management tool
t E �
New 6erelapnents
in Mordralfan Lfaach
an=urage c1A-#V
raft on 30dt end
tinQipsdw - study th
Cons0er cuLde-sac
at30dWS"k4veda
tob}edione to tnis
also need)
rprtWer Step signs
or trs>Fc diveners
at 3011hrfentyspn
u � >�' TAdd speed humps--
V
abng Gard Ave.
GnnstdRr C+rcanes
1a
atony Gould Ave
REAM
SiOnal¢a G004 Ave. Mate Gauld Avg t T
Add warmup spits MAe Gould Ave
at valley & Andmpne thra tenet between
about Goold Avenue
1 25 MPH speed i•rt
Andmpro Orfve and
nanawrg m 2 lene8
.
I Mantle Piaoe
west of Marna Place
(Obot;Wns mthis
eMo noted)
rM,�i ri RAII
City of Diamond Bar
Neighborhood Traffic Management Program
40 The comments and input are used to decide
on the best set of tools to address the
issues.
40 That plan is then presented to the public at a
final meeting...
i)Liiltl!'D
. [
IRVINE AVE.
W`:. '
Pg4p3
+;
B
EVALUATION
Citizen Consensus
Median Island with left turn lane
1
0 I
r Ss l r�ty Q �
f
r
��-
1. ,,nµ
City of Diamond Bar
Neighborhood Traffic Management Program
Approvals
St• -
NTNIP
Overview O
Step Three
EVALUATION
APPROVAL1
IMPLEMENTATION
1. Needs Assessment
2. Planning & Engineering
3. ApprovPP
al Process
4. Implement the Plan
Public Awareness
Document Problems
; Tools to be Used
Petition Process
Prepare Final Plans
Responsible Agency
Funding
Construction
Speed
Eligible Roadways
Approval
(Temporary
or Permanent)
1 Volume
Priority Setting
Construction Schedule
Evaluation
Fedestrlan Safety
; District Involvement
Conclusion
Stakeholders Group
f
SUCCESSFUL PROGRAM
All
>
City of Diamond Bar
Neighborhood Traffic Management Program
10 Final Plans are developed
40 City approves plans
it City develops Construction Program
RAI!
GETTING STARTED
I. Needs Assessment
Public Awareness
Document Problems
Speed
Volume
Pedestrian Safety
Stakeholders Group
City of Diamond Bar
Neighborhood Traffic Management Program
NTMP
Overview Of Process
2. Planning $ Engineering
Tools to be Used
Petition Process
Eligible Roadways
Priority Setting
District Involvement
APPROVAL
3. Approval Process
Prepare Final Plans
Responsible Agency
Approval
Construction Schedule
SUCCESSFUL PROGRAM
Step Four
4. Implement the Plan
Funding
Construction (Temporary
or Permanent)
Evaluation
Conclusion
r M 10,Yt)
P City of Diamond Bar.
"D 17 �Ipf_pfi
Neighborhood Traffic Management Program
40 Funding is made available.
10 Construction of Temporary or Permanent measures.
4o on -Going evaluation of measures.
TEMPORARY INSTALLATIONS
R1►HE HAR
City of Diamond Bar
Neighborhood Traffic Management Program
40 City completes "After" study to evaluate effectiveness of
improvements
fir► Results used to determine if trial installations should be
made permanent or modified
Irr City convenes neighborhood forum to discuss and
finalize actions
to Permanent installations are constructed and evaluated
after six months
M
PERMANENT INSTALLATIONS
rD,
I[1.1'U ILllx
City of Diamond Bar
Neighborhood Traffic Management Program
tr Majority agreement of 67% is essential
40 Impacts to all stakeholders must be considered
40 Permanent installations should follow an initial trial
period
40 Least restrictive measures should be tried first
City of Diamond Bar
Neighborhood Traffic Management Program
1�1 We plan to develop logos for magnets, bumper stickers and
letterhead to help market the program to the neighborhoods,
e.g. Examples for LA County
7=- >
City of Diamond Bar
Neighborhood Traffic Management Program
fll Examples of Some Slogans and Layouts as Magnets/Bumper
stickers
SLOWER
IS SMARTER]
DI.1BAR
Selling the Program •- Slogans and Logos
RAR'
City of Diamond Bar
Neighborhood Traffic Management Program
Some Slogans developed for previous studies...
it Slower Streets for Happier Communities
V Slower Safer Smarter Streets (The 4 S's)
to Slower is Smarter
40 Slow Down LA County This one was chosen
Some staff have suggested...
SmM.A.R.T.S.
40 Solutions for
40 Managing
40 And
`► Reducing
to Traffic on our
40 Streets
City of Diamond Bar
Neighborhood Traffic Management Program
SOLUTIONS FOR
MANAGING
e.9• AND
■<EDUCING
■RAFF1c ON OUR
STREETS
IM-1110sn HAF',
f
Thank You
Agenda No. 6. 1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
SEPTEMBER 21, 2004
STUDY SESSION: Mayor Zirbes called the Study Session to order
at 5:23 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Governm ent Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Huff, O'Connor,
Mayor Pro Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Michael Jenkins,
City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City
Manager; Bob Rose, Community Services Director; David Liu, Public Works
Director; Fred Alamolholda, Senior Engineer, Sharon Gomez, Senior
Management Analyst; April Blakey, Public Information Manager; Javier Peraza,
Management Analyst; Jim Clarke, Legislative Analyst; John Bingham,
Consultant, and Tommye Cribbins, Executive Assistant and Assistant City Clerk.
Library Task Force CIP Projects Review and Discussion
Natural Hazard Mitigation Plan Introduction
Discussion of On-site Sewage Treatment State Mandate
Discussion of Joint Meeting with Traffic and Transportation
Commission Regarding Neighborhood Traffic Study
Library Task Force CIP Projects Review and Discussion:
DCM/Doyle reported that staff was pursuing possible shared parking
agreements that would possibly have related costs. Otherwise, staff's
intent was to pursue non -cost items as directed and any cost -related items
would come back to Council after the Bond Board made its decision.
Wendy Ramano, L.A. County Library, responded to M/Zirbes that based
on the Task Force Report some items on the Category A List were being
done such as the cleaning of the storeroom at the current facility. She
agreed that the library was overcrowded. With respect to the collection the
library had run surveys, and she felt that within a month or so the County
would be able to report back to the Council about the weeding process.
She said that the County was also looking atthe inventory provided bythe
Friends of the Library to determine whether a compromise would be in
o rd er.
SEPTEMBER 21, 2004 PAGE 2 CC STUDY SESSION
Natural Hazard Mitigation Plan Introduction.
DCM/DeStefano presented the draft plan to the Council and asked that
the document be scrutinized for October 5 adoption in order to meet the
November 2 filing deadline.
John Bingham, Consultant, explained the plan and its purpose using
slides and handouts. He reported that the document was a pre -event plan
and General Plan type of document. At its core it was an inventory and
analysis of hazards, risks and vulnerabilities specific to the City of D.B.
FEMA required this document to try to eliminate repeat disasters. He
stated that D.B.'s risk ratings and vulnerabilities are far less than many
other cities because D.B. was incorporated as late as 1998; most of the
housing stock was post 1960/1970; there was no un -reinforced masonry
building; there are no hazardous material sites in the community; there
have been no noteworthy historic disasters; and D.B. has remained
relatively unscathed by the natural hazard events that have occurred. The
plan identified the potential natural disasters, identified the extent of risk
posed by these hazards, identified the vulnerabilities, and outlines the
actions the City could take to mitigate or reduce the potentia I impact of the
hazards. Outlined in the body of the draft were the measures the City
would take in the event of a hazard. The mitigation measures included
enhancing and continuing programs in place such as brush clearance
programs, adopting the latest building codes, etc.
C/O'Connor asked why the open space area on the Potential Fire Hazard
Map to the east of the pink area surrounding the Diamond Bar logo would
not be considered a potential fire hazard area?
Consult./Bingham responded that one of the reasons was that itwas open
space and that there was no potential for burning structures/residen ces in
that area. Although itwas a fire hazard, itwas not a high-risk fire area. He
further stated that there were no schools and businesses in that area.
C/O'Connor stated that in fact, Diamond Ranch High School was located
in the area. C/Bingham said the high school was not located in that
particular area.
C/O'Connor said she disagreed but accepted
Consult./Bingham 's explanation that there was a separation easement in
place that protected the school.
C/Bingham explained the Historical Microburst Windstorm Event map, the
Total Hazard Risk Rating Form, the Five -Year Matrix Developed, and Next
Steps. Heconcluded bystating that staff intended to present the final draft
SEPTEMBER 21, 2004 PAGE 3 CC STUDY SESSION
to Council next week and schedule the matter for discussion at the
October 5 regular City Council meeting. If the above schedule were met
the final document would be submitt ed to FEMA and State OES to meet
the November 1 deadline.
C/O'Connor said she submitted her questions to staff and was awaiting a
response. She felt itwas important for the Council to know that this was a
standard format with pertinent information inserted and that "Public
participation" was mentioned several times in the document. She felt
residents had not participated in the process and was concerned about
the City meeting the federal guidelines.
3. Discussion of On-site Sewage Treatment State Mandate:
PWD/Liu presented the MOU document and slide presentation for Septic
Tank systems for the City of D.B. He reported that about 150 homes
located in "The Country Estate" utilized septic tank systems. The State
determined that septic tanks were a source of water -quality degradation
and as a result, came up with a list of regulations for cities to implement.
PWD/Liu responded to C/Huff that the monthly requirement to pump was
not enforced. Only when problems were reported, did staff work with
inspectors to ensure mitigation.
PWD/Liu stated that `The Country Estates" consultant told him that in
accordance with their latest study, the contributing factors included
groundwater, irrigation water runoff, excess rain irrigation runoff, and
subterranean failures in addition to septic tank problems.
C/O'Connor asked whether the City or "The Country Estates" would be
required to pay the annual fees?
PWD/Liu responded that both options as well as other options would be
presented to the City Counc it for consideration.
C/O'Connor felt that it would be unfair to burden the general population of
D.B. for costs associated with 150 homes in a private community.
C/Chang agreed that "The Country Estates" should accept the
responsibility.
PWD/Liu explained that if the City chose not to sign the MOU the 150
homes would have to be regulated by the Regional Board staff. He further
explained that even if the City signed the MOU there was a 90 -day
window for notice by either party to terminate the MOU.
SEPTEMBER 21, 2004 PAGE 4 CC STUDY SESSION
M/Zirbes asked if the City had sufficient personnel and staff hours
available to work through the MOU to which PWD/Liu responded, no. Part
of the financing for implementation of the program would include additional
staff. M/Zirbes asked if in PWD/Liu's opin ion it would be mo re beneficial to
leave the 150 homes on a septic system or move forward to help them
implement a permanent solution.
PWD/Liu said based on the most recent information there were problems
with the present system; and it would be more beneficial for the
homeowners to tap into a sewer line.
M/Zirbes asked if the City could clarify its intent to implement a permanent
solution within a certain period of time.
PWD/Liu said that if the City could quantify the issues and work closely
with the County Health Department to determine that the present system
would impose certain health risks to the City, D.B. would be in a better
position to initiate a permanent solution.
M/Zirbes said he was reluctant to lock into the MOU because of potential
overload to personnel and because there was insufficient information
about what was occurring below ground. In addition, a reduction in fees
would not be an incentive toward a permanent solution. The MOU could
merely serve as a band-aid solution, and the City would be no closer to
getting the 150 homes on-line. In his opinion, that was the direction in
which the City should be moving from a health and safety standpoint in
order to also benefit the affected homes toward the lower end ofthe tract.
He felt that if the City signed the MOU, it would merely be delaying the
inevitable.
CM/Lowry felt that PWD/Liu's proposal that the City should sign the MOU
was to buy the 90 -day time period for withdrawal.
PWD/Liu said that if the City chose not to sign the MOU it could, within the
next 120 days, go back to the regional board and re -negotiate the MOU.
Following discussion, Council directed staff to contact the 150 affected
homeowners regarding a public meeting to receive input as to how the
property owners wished to proceed to implement the treatment program.
Discussion of Joint Meeting with Traffic and Transportation
Commission:
Staff was directed to schedule a joint study session with the Traffic and
Transportation Commission for October 5, 2004 to discuss the
Neighborhood Traffic Management Program.
SEPTEMBER 21, 2004 PAGE 5 CC STUDY SESSION
MPT/Herrera suggested that this be the only matter scheduled for the
October 5, 2004 study session so that the regular Council meeting would
take place as scheduled.
C/Huff stated that, that was okay as long as there were no other heavy
duty items to be discussed.
Public Comments: None Offered.
ADJOURNMENT: With no further business to come before the City
Council, M/Zirbes adjourned the Study Session at6:44 p.m.
Linda C. Lowry, City Clerk
The foregoing minutes are hereby approved this day of , 2004.
BOB ZIRBES, Mayor
Agenda 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 21, 2004
CALL TO ORDER: Mayor Zirbes called the Regular City Council
meeting to order at 6:58 p.m. in The Government Center/SCAQMD Auditorium,
21865 Copley Dr., Diamond Bar, CA.
M/Zirbes reported that Council began its evening at 4:45 p.m. with a Closed
Session. There was no report able action taken. Tonight's Study Session included
discussions regarding Library Task Force recommendation s regarding capital
improvement projects, the Natural Hazard Mitigation Program document, regulations
for on-site septic tanks and ajoint study session with the Traffic and Transportation
Commission.
PLEDGE OF ALLEGIANCE: Council Member O'Connor led the Pledge of
Allegiance.
INVOCATION: Captain/Chaplain Larry Burke, L.A. County Fire
Department gave the invocation.
ROLL CALL: Council Members Chang, Huff, O'Connor,
Mayor Pro Tem Herrera and Mayor Zirbes.
Staff Present: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City
Manager; Linda Magnuson, Finance Director; Bob Rose, Community Services
Director; April Blakey, Public Informati on Manager and Tommye Cribbins, Assistant
City Clerk.
APPROVAL OF AGENDA: CM/Lowry stated that at the request of the
Diamond Bar Community Foundation Item 6.9 would be removed from the agenda
and presented ata later Council Meeting for approval.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 MPT/Herrera presented a Certificate to Tony and Sadie D'Agnenica
and Joan Azzara, former proprietors of D'Antonio's. Both were
accepted by Sadie D'Agnencia.
1.2 M/Zirbes and C/Chang presented Certificates to Library Task Force
Members Sandra Horvath, Marsha Hawkins, Steve Tye, Ruth Low
and Nancy Lyons. Wendy Ramano, L.A. County Library accepted
Certificate on behalf of Robert Seals.
NEW BUSINESS OF THE MONTH:
1.4 C/Huff presented a Certificate Plaque to America Ada me, Senior Loan
Processor for High Point Professionals.
SEPTEMBER 21, 2004 PAGE 2 CITY COUNCIL
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
(Continued)
1.3 PIM/Blakey made a presentati on regarding City's Website and "At
Your Service" Customer Response Management System which won
an award.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS: Marsha Hawkins, Friends of the Library,
spoke about the third annual kickoff forthe "Read Together Diamond Bar"
program commencing on Sunday, September 26. Events on that day include
a 6:30 a.m. pancake breakfa sthosted bythe Walnut Valley Kiwanis Club, a
7:30 a.m. 1 K Walk/Run followed by a 5K Walk/Run at 8:00 a.m. The month-
long event concludes on October 23 with the Festival of Authors and "Make a
Difference Day."
4. RESPONSE TO PUBLIC COMMENTS: None Offered
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS AND RECREATION COMMISSION MEETING —September
23, 2004 — 7:00 p.m., AQMD/Govern ment Center Hearing Board
Room, 21865 Copley Dr.
5.2 DIAMOND BAR 5000 — 1K AND 5K WALK/RUN — September 26,
2004 — 6:30 a.m., Pantera Park, 738 Pantera Dr. (Kick-off of the
Friends of the Library — Read Together Diamond Bar). Opening
ceremonies and blueberry pancake breakfast hosted by the Walnut
Valley Kiwanis Club.
5.3 PLANNING COMMISSION MEETING — September 28, 2004 — 7:00
p.m., AQMD/Government Center Auditorium, 21865 Copley Dr.
5.4 PUBLIC SAFETY COMMITTEE MEETING — October 4, 2004 — 7:00
p.m., Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut.
5.5 CITY COUNCIL MEETING — October 5, 2004 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.6 YOUTH MASTERPLAN STAKEHOLDERS/STEERING COMMITTEE
— October 7, 2004 — 7:00 p.m., Diamond Bar Center, 1600 S. Grand
Ave.
SEPTEMBER 21, 2004 PAGE 3 CITY COUNCIL
6. CONSENT CALENDAR: C/Chang moved, C/Huff seconded to
approve the Consent Calendar with the exception of Items 6.8 and 6.9.
Motion carried by the following Roll Call vote with M/Zirbes abstaining on
Consent Calendar Item 6.7:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES
6.1.1 Study Session of September 7,2004 -Approved assubmitted.
6.1.2 Regular Meeting of September 7, 2004 - Approved as
submitted.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPRTATION
COMMISSION MINUTES:
6.1.1 Regular Meeting of July 8, 2004.
6.1.2 Regular Meeting of August 12, 2004.
6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES -
Regular Meeting of August 24, 2004.
6.4 APPROVED WARRANT REGISTERS DATED SEPTEMBER 9, 2004
AND SEPTEMBER 16, 2004 FOR A TOTAL AMOUNT OF
$929,692.37.
[- :7X11xft1:4BZOW_U85■7il:497_1►T/_Tel
6.5.1 Filed by Steve Han on July 13, 2004.
6.5.2 Filed by Linda Chem on August 26, 2004.
6.6 APPROVED SECOND READING BY TITLE ONLY, WAIVED FULL
READING AND ADOPTED ORDINANCE NO. 07 (2004) REGARDING
FILLING COUNCIL VACANCIES ANDAMEND THE DIAMOND BAR
MUNICIPAL CODE.
6.7 APPROVED SECOND READING BY TITLE ONLY, WAIVED FULL
READING AND ADOPTED ORDINA NCE NO. 08(2004) AMENDING
PREFERENTIAL PARKING DISTRI CT NUMBER ONE TO INCLUDE
LAURELRIM DRIVE IN ITS ENTIRETY; TO ESTABLISH
PREFERENTIAL PARKING RESTRICTIONS ON LAURELRIM
DRIVE; AND AMEND THE DIAMOND BAR MUNICIPAL CODE
SECTION 10.16.1350 ACCORDINGLY.
SEPTEMBER 21, 2004 PAGE 4 CITY COUNCIL
6.9 APPROVE AMENDMENTS TO THE BYLAWS FOR THE DIAMOND
BAR COMMUNITY FOUNDATION (Removed from Consent
Calendar)
6.10 APPROVED AMENDMENT NO. 3 TO EXTEND CONTRACTS WITH
WEST COAST ARBORISTS FOR CITYWIDE STREET TREE
MAINTENANCE AND PLANTING SERVICES FOR FY2004/05 INAN
AMOUNT NOT -TO -EXCEED $150,000.
6.11 APPROVED AMENDMENT NO. 2 TO CONTRACT WITH
MCDERMOTT CONSULTING, INC. IN THE AMOUNT OF $25,000
FOR TRANSPORTATION PLANNING CONSULTING SERVICES.
ILVA r—A11:1:;:ATA11:U7:7_1fi9Z■9:Z6]kyi90%1Z1y:1ZktOIa\R:IZU7a1:;
6.8 ADOPT RESOLUTION NO. 2004-54: APPROVING CITY COUNCIL
"STANDARDS OF OPERATION AND CODE OF ETHICS"
AMENDING SECTION C-9 OF THE "CITY OF DIAMOND BAR
POLICIES AND PROCEDURES" (1996) AND RESCINDING
DIAMOND BAR CITY COUNCIL RESOLUTION NO. 96-28.
C/O'Connor felt itwas unfortunate that the proposed Code of Ethics
was not what she had envisioned. Of particular concern to her was the
matter of individualized City Council stationery to which she was
opposed. She believed the Council Members should use the City's
stationery, and correspondence initiated byCouncil Members should
berun through the City's staff for control. She asked that the record
reflect the aforementioned statements as her reason for voting No on
this resolution.
MPT/Herrera stated that she and C/Hu ffworked on the Code of Ethics
for about two years. In an effort to standardize operations and pull the
information into one source, the subcommittee sought input from other
Council Members, staff and the City Attorney. Individualized Council
stationery was created several years ago. Council Members often
have occasions to write letters of recommendation for college
applicants, for instance, and cannot use official City stationery for
such purposes. As a result, individualized stationery was created for
just such a purpose, and to her knowledge, no Council Member had
abused the privilege ofhaving individualized stationery. One possible
area of concern was the use of the D.B. logo, and it would not be
problem to eliminate the logo if Council Members wished to do so.
M/Zirbes felt the proposed Code of Ethics provided a succinct
document that would serve as a roadmap for the Council for years to
come.
SEPTEMBER 21, 2004 PAGE 5 CITY COUNCIL
M/Zirbes moved, C/Huff seconded to adopt Resolution No.
2004-54: Approving City Council "Standards of Operation and Code
of Ethics" amending Section C-9 of the "City of Diamond Bar
Policies and Procedures" (1996) and rescinding Diamond Bar City
Council Resolution No. 96-28.
C/Chang felt that Council Members would exercise self-discipline and
not misuse the City's logo and therefore, it was a non -issue.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, MPT/Herrera,
M/Zirbes
NOES: COUNCIL MEMBERS: O'Connor
ABSENT: COUNCIL MEMBERS: None
PUBLIC HEARINGS: None
COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2003- 60C APPROVING REVISIONS TO
FACILITY USE POLICY FOR THE DIAMOND BAR CENTER TO
CLARIFY APPLICATION PROCEDURES, TIMELINE FOR
SCHEDULING USE OF THE FACILITY BY CITY RECOGNIZED
SENIOR CITIZEN MEMBERSHIP GROUPS, THE ADDITION OF
CHRISTMAS EVE AND NEW YEAR'S DAY TO THE OBSERVED
HOLIDAY LIST AND APPROVAL OF THE USE OF THE GRAND
VIEW BALLROOM BY THE SUNSHINE SENIORS ON NOVEMBER
19, 2004.
CSD/Rose outlined thefivechanges to the proposed resolution towit:
Addition of a seven (7) day soft reservation period; that the Senior
Member organizations could reserve the banquet room on weekends
for a discounted rate if the banquet room is not already reserved by
another user up to six months in advance of the designed date; add
two Holiday dates — Christmas Eve and New Years Day to the existing
days of Thanksgiving Day and Christmas Day; add a sentence that
states "Hazard II and Hazard III events when alcohol is served are
required to have additional security as determined by the Center's
Director," and add "ovens" to the cleaning item list for cleaning
deposit return. Staffs recommendat ion was Council adoption of the
amended resolution.
There was no one present who wished to speak on this item.
SEPTEMBER 21, 2004 PAGE 6 CITY COUNCIL
C/O'Connor moved, C/Chang seconded, to adopt Resolution No. 2003-60C
approving revisions to Facility Use Policy for the Diamond Bar Center to
clarify application procedures, timeline for scheduling use of the facility by
City recognized senior citizen membersh ip groups, the addition of Christmas
Eve and New Year's Day to the Observed Holiday List and approval of the
use of the Grand View Ballroom by the Sunshine Seniors on November 19,
2004. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
MPT/Herrera, M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
C��1�1114310W1 lK@] kyd kyd I 10 :1 =1N :1 101:41611[K0111 Z 14310 kyi 1:4 LTA -14:1019] LTA LTA =.I �
C/Chang spoke about attending the League of Cities Convention in Long
Beach. Some 470 cities participated. He discovered two new products he
thought would be of interest to the City. One product blended a rubberized
compound with asphalt and allowed a very thin layer of pavement that
improve the life expectancy of streets. Hesaid he would pass the information
along to PWD/Liu. The other product was created and patented by3M. Itwas
a radar box with camera that calculated the speed of approaching vehicles
and cautioned speeding drivers to slow down. He felt that both products
could benefit the City.
C/Huff said that while much focus was placed on the new Diamond Bar
Center, several senior groups continued to meet at the Heritage Center
where he attended the Diamond Age function on Saturday. He attended a
computer association event atthe Diamond Bar Center over the weekend.
He congratulated staff for developing and adapting a great and business -
friendly program for the Center. Among other events during the past two
weeks he attended a Foothill Transit Cluster Breakfast during which
members were updated on current happenings . He noticed that the Library
Task Force recommended a bus stop at the library. However, there were
currently no bus lines that ran on Grand Ave. ,and he felt it might be difficult
to ask Foothill to readapt their schedul a to run on a congested street. In
addition, itwould most likelycost the City some money to create the rerouting
and additional stop.
C/O'Connor agreed with C/Chang that the radar boxes would bea good idea
forthe City's neighborhoods in lieu ofspeed hump and stop sign installations.
In fact, she brought this product to sta frs attention about a year ago because
she felt it would be a very effective deterrent for speeding drivers. The
League of Cities and D.B. took a positi on on Proposition 1A, a proposition to
protect local government funds and prevent state raid and she encouraged
everyone to vote "yes" on Proposition 1A. Additional information was
available from Council Members and on the League of Cities website as well
asthe voter pamphlet. She offered that shehad petitions for people to sign to
SEPTEMBER 21, 2004 PAGE 7 CITY COUNCIL
save the County Seal from the ACLU.
MPT/Herrera concurred with C/O'Connor that itwas very important to pass
Proposition 1A. She recently attended a Council of Government meeting
during which an SCAQMD report was presented indicating there were
potential grants available for cities to purchase vehicles ata reduced cost as
well as possible grant money available to help school districts purchase
school buses. She said she would pass along the information to the proper
City and school district officials. It appeared that there was an impending
resolution for reduced truck traffic on the SR60. L.A. Council Member Hahn
and Assembly Member Lowenthal have been working to get the ports to
extend their hours, and it appears the unions will agree to a surcharge on
bins picked up or dropped off during the hours of 8:00 a.m. to 5:00 p.m. If
passed, the resolution would provide incentive fortruckers to work during the
off hours to reduce truck traffic. She was hopeful that the compromise would
also help to reduce the very poor air quality in the community.
M/Zirbes said that Council was gearing up for a busy Fall meeting schedule.
Tonight was exciting for him because he and C/Chang were able to present
Certificates of Recognition to the Library Task Force members, and it was
also exciting to learn that some of the recommendations were being
implemented in real-time. Hebelieved all Council Members worked very hard
to improve the quality of life for the residents of D.B. and thanked residents
for their encouragement, questions, and emails.
10. ADJOURNMENT: There being no further business to conduct, M/Zirbes
adjourned the meeting at7:55 p.m.
LINDA C. LOWRY, CITY CLERK
The foregoing minutes are hereby approved this —day of
2004.
BOB ZIRBES, MAYOR
Agenda No. 6.2.1
MINUTES OF THE CITY OF DIAMOND BAR
STUDY SESSION OF THE PLANNING COMMISSION
AUGUST 24, 2004
STUDY SESSION: City Hall Conference Room B-6:00 p.m., 21825 Copley Drive,
Diamond Bar, CA91765.
Staff Presentation: Diamond Bar Village Residential
Development (Lewis Operation Corporation and Brookfield Homes).
CALL TO ORDER: VC/Tanaka called the Study Session to order at 6:02 p.m. in
City Hall Conference Room B, 21825 Copl ey Drive, Diamond Bar, CA 91765.
:161gWafa1g0
Present: Vice Chairman Jack Tanaka and Commissioners Ruth Low, Joe
McManus and Steve Tye.
Chairman Dan Nolan was excused.
Also present: James DeStefano, Deputy City Manager; Ann Lungu, Associate
Planner; Linda Smith, Development Services Assistant and Stella Marquez,
Administrative Assistant.
2. Staff Presentation Regarding Diamond Bar Village Residential Development
John O'Brien explained that the site near the Grand Avenue/Golden Springs Drive
intersection is proposed to be a Home Depot/Lowe's use features view oriented
Townhomes along the edge ofthe upper slope with additional Townhomes behind
that area. The ingress/egress isessentially the same that itwas in the Diamond Bar
Village site plan permitted with the Specific Plan off Grand Avenue toward Golden
Springs. The entry would traverse up the hill to a gated entry that would be the
center of the spine permitting equal ingress/egress for other portions of the
community. Asecondary gated entry right-in/right-out would belocated atthe upper
portion of Grand Avenue. All guest parking for the community is included on the
main spine road with a handful of stalls located in a pullout lot. All Townhomes
include two -car garages.
Adrian Foley responded to C/Low that there would be 538 total parking spaces.
Nancy Keenan stated that the 538 number included 138 guest parking spaces. Mr.
Foley indicated to C/Tye that there were about 2.7 parking spaces per Townhome.
Mr. O'Brien stated that the Specific Plan called for one guest space per three
AUGUST 24, 2004 Page 2 PLANNING COMMISSION
STUDY SESSION
residential stalls
Mr. O'Brien pointed out that the package sent to the Commissioners over the
weekend was part of the current design development drawings that had not yet
been presented to staff.
Nancy Keenan stated that the clusters consist of 10 units each for Cluster A and
Cluster B,the only difference being the way in which the auto court isentered. Each
of the 10 plans surrounds an auto court with entries for each cluster off of the main
street spine. There is no parking within the auto court except within the private
garages. The entries to the units are not off the court, but instead off ofthe building
perimeter. She referred to the plan drawing. Garages are buried '/2 level below
surface and are defined asa basement allowing the entry to walk up 1/2 level. Thus,
entry from the parking garage to the unit is up '/2 level and entry to the unit from the
outside perimeter is up''/zlevel. Once inside theunit the firstfloorlevel isup'/2level.
In some plans the first floor is at entry level and in one plan one bedroom is at
parking level. The garages drain to a central area drain and the runoff is captured
and drained out of the central courtyard. Mr. Foley explained that there would be
dual stone drain system in the courtyard for blockage.
Ms. Keenan further stated that all units stack over themselves. They are
Townhomes and do not overlap anyone else's unit with the exception ofone plan in
the B cluster that overlaps '/2 of the adjacent garage. There is living space over the
driveway that enters the auto court. The unit plans range in size from about 1300
square feet to a little over 2000 square feet.One-half ofthe units are two-bedroom,
two and one-half baths; half of the units are three bedrooms and three baths. The
unit with the bedroom downstairs is three and one-half baths in a 2000 square foot
unit. The architectural style is Spanish Revival stucco with deep-set windows,
curved S -style roofs with tile and wrought iron accents. There are two elevation
styles that relate to both cluster types. Each unit has two levels ofliving deck space
outside, one at the main living level and repeated at master bedroom on the upper
I evel .
Mr. Foley explained that the target -market fortwo-bed and three bed Townhomes is
either young family/younger professional couple or move -down buyers and the
product type fits well for those who do not hold maintenance asa primary objective.
C/McManus asked if the plan provided facilities for children. Mr. Foley responded
that there were a couple of opportuniti es on the common area site. Rather than
child -oriented they would more likely be passive open space oriented, with
AUGUST 24, 2004 Page 3 PLANNING COMMISSION
STUDY SESSION
barbecues, gazebos and gathering areas. Mr. Foleyindicated to VC/Tanaka that the
plan did not necessarily contemplate pools and Jacuzzis. Using the plan drawing,
Mr. O'Brien explained how the pedestrian walkway and open space areas were
pedestrian-frien dly inside the community with access down to the retail area and the
church. Mr. Foley offered a possible change to the circulation pattern. Mr. O'Brien
responded to C/McManus that there would be lighting from the building and from
light bollards to illuminate the pathways.
C/Low asked ifthe front ofthe units we re landscaped to which Mr. Foley responded
"yes." C/Low asked ifthere were another path ofegress from thewesterly units and
Mr. Foley pointed out that the units would have an option of the primary
ingress/egress orthe secondary right -out egressafter reaching a certain point in the
interior area. C/Low asked if there would be a flight of stairs to access the
retail/church area below. Mr. Foley said therewere physical constraints that made it
more accessible by vehicle. However, he acknowledged that C/Low made a good
point. If someone wished to walk to the church, for instance, stairs could be one
solution but itwould not provide handicap accessibility. C/McManus felt there could
be a problem with multi-level church parking. DCM/DeStefano suggested that a
switchback could resolve the issue.
Darren McClevand explained to C/McManus that the further one moves to the rear
and side slopes the steeper it becomes and for that reason there was no
development contemplated in those areas.
Mr. O'Brien explained that when one enters thefirst living level in the Townhome
unit there is a second level of living and for every floor plan both of those levels
include an exterior deck for an outdoor private space within each Townhome.
Mr. Foley responded to C/McManus that the plan presented this evening was fairly
close to the final plan. However, it was likely that there would be less home sites
overall for a total of 190-195. He present ed the proposed plan again indicating that
staff had not yet had an opportuni tyto study the plan. Side yard clearance between
the units range from 10 feet in some areas down to seven feet in others. Elevations
are fairly traditional allowing the Townhomes to look like detached houses from the
street. Private alleyways access the garages and the public would never beable to
access those alleyways. Guests walk to front doors in the garden court.
Mr. Foley responded to DCM/DeStefano that the units were intended to be condo
type sales rather than lot sales.
AUGUST 24, 2004 Page 4 PLANNING COMMISSION
STUDY SESSION
C/Low asked if sound studies were conducted, especially with respect to the view
units. Mr. Foley responded that his firm had a construction assembly for the multi-
family units that put the noise level atabout 64-65 decibels. Code is in the mid 50's.
The units are not soundproof but they are built to greater code than specified in the
building code.
Mr. Foley responded to C/McManus that all of the units have dual pane vinyl
windows.
VC/Tanaka asked the difference in the builders cost for these units. Mr. Foley
responded that the units ranged in pricefrom themid 400,000's tothe low500,000's
for the detached.
C/McManus asked if the market research supported individual's preference for
detached units. Mr. Foley said the detached units provided more of private patio
area and external areas (decks and barbecue areas). The units would befenced in
and provide more access areas for kids, for instance. He felt there was a tendency
for some people to prefer a detached environment. Living in a cluster is less dense.
AssocP/Lungu asked Mr. Foley if he had projects in the area that were similarto
what he proposed for Diamond Bar that the Planning Commission could visit. Mr.
Foley referred AssocP/Lungu to a development where there were two-story cottages
that ranged in size from 1150 up to 1700 square feet.
Mr. O'Brien confirmed to DCM/DeStefano that similar units were scheduled for
construction in Long Beach in November. Mr. Foley said that he could show the
Commission buildings they had built that were similar in cluster near the coast.
DCM/DeStefano said staff needed that type of information so that they could view
the units and provide the information to the Commissioners should they choose to
view the units in person. Mr. Foley asked if he could take staff on a tour and
DCM/DeStefano said hewould prefer staff to have the information so that they could
set their own schedules.
C/Tye asked ifthe coastal site included cluster and detached. Mr. Foley said itwas
cluster only. However, hisfirm had built couple of attached communities that could
beviewed. DCM/DeStefano asked if Mr. Foleywas familiar with a competitor who
had recently constructed a product like Scheme 2 that had an attached and
detached component in the same association. Mr. Foley said that currently they
were building an attached and detached community in Anaheim but not a building
such as was proposed for Diamond Bar. Ms. Keenan said that there were a couple
AUGUST 24, 2004 Page 5 PLANNING COMMISSION
STUDY SESSION
of similar communities in San Jose and South Bay in Northern California
C/Tye asked how thistype ofcommunity could accommodate households with more
than two drivers. Mr. Foley said it wa s a concern but typically, units that
accommodated multiple drivers were typically in the 2500 to 2600 square foot units.
In addition, some couples have as many as four cars. These units have very strict
CC&R's with designated guest parking stalls. In this instance, the person would
have to place additional vehicles off-site. Ifa couple had three kids that all drove this
community was probably not the best choice for that family.
In response to C/McManus Mr. Foley said he felt that Scheme 2 would be more
marketable although hewas quite happy with Scheme 1. He believed the project
would require buttressing of the slope.
C/Tyeasked ifthe attached homeswere closertothe parking lot. Mr. Foley believed
both schemes were the same dimension. The difference was that they pushed to
include the recreation center/community facility area and took out the larger circle.
However, they could revisit the potential for the circle.
Mr. Foley responded to C/Low that both schemes complied with the open space
requirements and that his firm was working with Kleinfelder regarding the soils
requirements.
DCM/DeStefano asked for a project time schedule. Mr. Foley stated that hewould
like to submit the Tentative Map in late September. DCM/DeStefano said in that
case, it would most likely be Novem ber before the Planning Commission public
hearing. Mr. Foley said he would like to be on-site early to mid 2005.
ADJOURNMENT: With no further business before the Planning Commission,
VC/Tanaka adjourned the study session at6:45 p.m.
Respectfully Submitted,
/s/ James DeStefano
James DeStefano
Deputy City Manager
AUGUST 24, 2004 Page 6 PLANNING COMMISSION
STUDY SESSION
Attest:
/s/ Jack Tanaka
Jack Tanaka, Vice Chairman
Agenda No. 6.2.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
SEPTEMBER 14, 2004
CALL TO ORDER:
Chairman Nolan called the meeting to order at 7:06 p.m. in the South Coast Air Quality
Management District/Governm ent Center Auditorium, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner McManus led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Jack Tanaka and
Commissioners Ruth Low, Joe McManus and Steve Tye.
Also present: James DeStefano, Deputy City Manager; Ann Lungu, Associate
Planner; Linda Smith, Development Services Assistant and Stella Marquez,
Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As Presented.
4. CONSENT CALENDAR:
4.1 Minutes of the Study Session of August 24, 2004.
VC/Tanaka moved, C/McManus seconded to approve the minutes of the
Study Session of August 24, 2004, as presented. Motion carried by the
following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
VC/Tanaka, McManus, Low, Tye
None
Chair/Nolan
None
Chair/Nolan said that although hewas not present for the study session he
studied the material and read the minutes.
SEPTEMBER 14, 2004 Page 2 PLANNING COMMISSION
4.2 Minutes of the Regular Meeting of August 24, 2004.
C/McManus moved, VC/Tanaka seconded to approve the minutes of the
Regular Meeting of August 24, 2004, as presented. Motion carried by the
following Roll Call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
5. OLD BUSINESS:
6. NEW BUSINESS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
7. PUBLIC HEARING(S): None
McManus, VC/Tanaka, Low, Tye
None
Chair/Nolan
None
7.1 Development Review No. 2004-24 - Pursuant to Code Sections 22.48 and
22.38 the applicant requested approval ofplans to construct an approximate
13,491 square foot three story single-family residence (including porches,
balconies, covered patios and an attac hed six car garage) on an existing
vacant lot. The request included construction of retaining walls with a
maximum exposed height of seven feet and protection of one oak tree and
two California pepper trees.
PROJECT ADDRESS: 2668 Blaze Trail (Lot 149, Tract 30578)
Diamond Bar, CA 91765
PROPERTY OWNER: Victor Liang
16015 Phoenix Drive
City of Industry, CA 91745
APPLICANT: Gary Wang & Associates, Inc.
573 Monterey Pass Road, Unit C
Monterey Park, CA 91754
AssocP/Lungu presented staffs report. Staff recommended Planning
Commission approval of Development Review No. 2004-24 and Tree Permit
No. 2004-06, Findings of Fact, and conditions of approval as listed within the
resolution.
SEPTEMBER 14, 2004 Page 3 PLANNING COMMISSION
C/Low asked if the sentence indicating there were no outdoor amenities
proposed precluded the applicant/owner from later approaching the City to
build a pool ortennis court, for instance, to which AssocP/Lungu responded
no.
AssocP/Lungu responded to VC/Tanaka that it was unlikely that the small
amount ofearth that had already been moved was part ofthe grading plan. In
addition, the required grading plan would be plan -checked and verified by
staff.
C/Tye felt that other protected species of on-site trees might have trunk
diameters eight inches orgreater. AssocP/Lungu explained that C/Tye was
correct but that they were located outside ofthegrading limits.
Gary Wang Associates representative (Domar Devon) said that he read
staffs report and concurred with the conditions ofapproval. He explained that
the architectural design conforms to "The Country Estates" specifications. He
said that he and the owner understood that the trees would have to be
protected.
Mr. Devon explained to VC/Tanaka that they proposed two garage doors.
Chair/Nolan opened the public hearing.
With no one present to speak on this item, Chair/Nolan closed the public
hearing.
C/McManus moved, C/Tye seconded to approve Development Review
No. 2004-24 and Minor Conditional Use Permit No. 2004-06, Findings of
Fact, and conditions ofapprov alas listed within the resolution. Motion carried
by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
McManus, Tye, Low, VC/Tanaka
Cha it/Nola n
None
None
7.2 Conditional Use Permit No. 2004-04 - Pursuant to Code Sections 22.58
and 22.10.030 the applicant requested for the appropriate permit in order to
conduct business as a taekwondo studio with an existing shopping center
identified as the Country Hills Towne Center.
SEPTEMBER 14, 2004 Page 4 PLANNING COMMISSION
PROJECT ADDRESS: 2815 S. Diamond Bar Boulevard
Diamond Bar, CA 91765
PROPERTY OWNER: Country Hills D.B., LLC,
MCC Realty Management
9595 Wilshire Boulevard, Suite 214
Beverly Hills, CA 90212
APPLICANT: Young In Cheon
1032 Gona Court
Diamond Bar, CA 91765
AssocP/Lungu presented staffs report. Staff recommended Planning
Commission approval of Conditional Use Permit No. 2004-04, Findings of
Fact, and conditions of approval as listed within the resolution.
AssocP/Lungu responded to C/Tye that if the studio were successful to the
point that they needed to move into a larger space in the same center, it
would require another Conditional Use process because staff would have to
look atthe proposed operational characteristics and impacts to the center in
the new location. The original CUP would require termination atthe public
hearing.
In response to C/Low, AssocP/Lungu explained that a Taekwando studio is
allowed in Gateway Corporate Center. However, applicant does not have
City approval to operate atthe hotel site.
VC/Tanaka asked ifthe applicant would berequired to submit build -out plans
to which AssocP/Lungu responded that he would. VC/Tanaka also asked if
the City required noise mitigation. DCM/DeStefano explained that noise
mitigation was not typically required for this type of use.
Chair/Nolan asked if the applicant was notified that the temporary use was
allowed only until the proper permits were obtained and that if the applicant
held future special events atthe hotel hewould berequired to obtain a permit
for each ofthose events. AssocP/Lungu replied that the applicant was put on
notice via the staff reports.
Ron Rosenberg, 1050 S. Grand spoke on behalf of his friend and teacher,
Young In Cheon. Through Mr. Rosenberg, Mr. Cheon said he read staffs
report and understood the terms and conditions including the requirement for
permits for special events.
SEPTEMBER 14, 2004 Page 5 PLANNING COMMISSION
C/Low asked ifthe applicant owned oroper ated any other centers. Young In
Cheon said he once had a business on Diamond Bar Boulevard and had
given classes atthe Holiday Inn free of charge while hewas waiting for the
shopping center to make the space available. Mr. Rosenberg stated that Mr.
Cheon rented rooms at the Holiday Inn and Country Suites and had also
sponsored banquets at the Diamond Bar Golf Course. C/Low asked if the
school would have a retail operation and Mr. Cheon responded "no."
Chair/Nolan opened the public hearing.
Grant Haver, 5445 Granada Avenue, Riverside, spoke on behalf of Master
Young Kim, 1375 S. Diamond Bar Boulevard, stating that after Mr. Cheon
claimed Chapter 7 and gave up rights to his former taekwondo school
Mr. Kim bought the school at auction. After relieving himself of the debt
Mr. Cheon sought to entice students away from the school to his new
venture. Now Mr. Cheon was attempting to open a new school within two
miles of the original school now owned by Mr. Kim. Mr. Haver said that
taekwondo and other martial arts masters do not open schools in close
proximity to one another, masters do not steal students from one another and
in his opinion, it was not ethical for Mr. Cheon to claim bankruptcy to rid
himself of debt only to have his busine ss saved by an outside party and start
a new business debt free that would challenge and ruin Mr. Kim'sbusiness.
Chair/Nolan explained that the Commission primarily adjudicates land use
and while he understood Mr. Haver's passion, the reality was that the
Commission would have no jurisdiction with respect to his concerns.
Al Cuenco, 1140 Chisholm Trail Drive, said itwas important to him and to his
children that Master Cheon be allowed to have a school.
Ann Cheon, daughter ofthe applicant, said that the personal issues were not
pertinent to this matter. When her father had the U.S. Taekwondo Center it
helped surrounding businesses flourish. Master Cheon was an Olympic
Coach for the 2000 Olympic USA team. He had a good resume and she felt
hewould do well bythe Cityand students of Diamond Bar. This center was
being established not for competition but as a place of learning and after
school retreat.
Chair/Nolan closed the public hearing.
C/McManus explained that the Commission was not allowed to review
matters that bordered on obstructing competition. The Commission
SEPTEMBER 14, 2004 Page 6 PLANNING COMMISSION
determines land use issues only and must base all decisions accordingly.
C/Tye said heworked in business and itwas up to the customer where they
chose to shop and/or purchase goods and that it was not up to the
Commission to tell people where to go for goods and services. He saw this
as an opportunity to create additional business within the shopping center
and felt there was no reason not to approve the proposed land use decision
for this location. He hoped that Mr. Cheon would be able to provide a
successful business in Diamond Bar and that all other concerns were
irrelevant to the Commission's decision.
C/Low agreed with C/McManus and C/Tye with respect to competition.
However, she was troubled about Mr. Cheon's response to her when she
asked him whether hehad operated another school. Hefailed to state that he
had operated another business in Diamond Bar. However, whether ornot he
was operating at no charge to his customers was not the concern of the
Commission in this decision.
AssocP/Lungu confirmed to Chair/Nolan that in the event this matter were
approved by the Commission, staff would make certain that Mr. Cheon
obtained all ofthe proper permitting.
C/McManus moved, VC/Tanaka seconded, to approve Development Review
2004-04, Findings of Fact, and conditions of approval as listed within the
resolution. Motion carried bythe following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
McManus, VC/Tanaka, Low, Tye
Cha it/Nola n
None
None
7.3 Development Review No. 2004-31 and Minor Conditional Use Permit
No. 2004-10 - Pursuant to Code Sections 22.48 and 22.56 - the applicant
requested approval to remodel and construct an approximate 965 square foot
addition to an existing 2,468 square foot one story single-family residence
with a two car garage. AMinor conditional Use Permit was also requested to
allow the continuation of legal non -conforming 15 foot front yard setback
distance.
SEPTEMBER 14, 2004 Page 7 PLANNING COMMISSION
PROJECT ADDRESS: 24422 Rockbury Dr. (Lot 50, Tract 42587)
Diamond Bar, CA 91765
PROPERTY OWNERS: Kennith Whitlock
24422 Rockbury Drive
Diamond Bar, CA 91765
APPLICANT: Pro Builder, Kenn Coble
449 W. Allen Avenue #109
San Dimas, CA 91733
DSA/Smith presented staffs report. Staff recommended Planning
Commission approval of Development Review No. 2004-31 and Minor
Conditional Use Permit No. 2004-10, Findings of Fact, and conditions of
approval as listed within the resolution.
DSA/Smith responded to VC/Tanaka that the 2468 gross square footage
figure included the patio/sunroom area.
Kenn Coble explained the project to the Commission and confirmed to
Chair/Nolan that his company also completed the project on Great Bend
Drive. Chair/Nolan commented that in his opinion, the applicant had done a
good job on the Great Bend Drive project.
Chair/Nolan opened the public hearing.
With no one present who wished to speak on this item, Chair/Nolan closed
the public hearing.
C/Tye moved, VC/Tanaka seconded, to approve Development Review
No. 2004-31 and Minor Conditional Use Permit No. 2004-10, Findings of
Fact, and conditions ofapprov alas listed within the resolution. Motion carried
by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Tye, VC/Tanaka, Low, McManus,
Cha it/Nola n
None
None
SEPTEMBER 14, 2004 Page 8 PLANNING COMMISSION
7.4 Development Review No. 2004-30 and Minor Variance No. 2003-13(1) -
Pursuant to Development Code Sections 22.48 and 22.52 - the applicant
requested approval to remodel and construct an approximate 950 square foot
addition to an existing 1,684 gross square foot one story single-family
residence with a two -car garage. Minor Variance No. 2003-13(1) was to
continue the approved Minor Variance to reduce the side yard setback from
10 feet to 9 feet.
PROJECT ADDRESS: 2914 Rising Star Dr. (Lot 50, Tract 42587)
Diamond Bar, CA 91765
PROPERTY OWNER/ Subbash and Udita Kothari
APPLICANT: 2914 Rising Star Drive
Diamond Bar, CA 91765
DSA/Smith presented staff's report. Staff recommended Planning
Commission approval of Development Review No. 2004-30 and Minor
Variance No. 2003-13(1) Findings of Fact, and conditions of approval as
listed within the resolution.
Mr. Kothari explained the proposed project. Heindicated to Chair/Nolan that
heread staffs report and concurred with the conditions ofapproval.
Chair/Nolan opened the public hearing.
With no one present to speak on this item, Chair/Nolan closed the public
hearing.
C/McManus moved, C/Low seconded to approve Development Review
No. 2004-30 and Minor Variance No. 2003-13(1), Findings of Fact, and
conditions of approval as listed within the resolution. Motion carried by the
following Roll Call vote.
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
McManus, Low, Tye, VC/Tanaka
Cha it/Nola n
None
None
8. PLANNING COMMISSION COMMENTS/INFORMATIONAL ITEMS: Chair/Nolan
said that heand VC/Tanaka were assisting with the Read Together Diamond Bar5K
Walk and Fun Run and asked for assistance from other Commissioners.
SEPTEMBER 14, 2004 Page 9 PLANNING COMMISSION
9. STAFF COMMENTS/INFORMA TIONAL ITEMS:
DCM/DeStefano reported that tonight's Co mmission packet contained a list ofpublic
hearing dates for future projects and on the reverse side was listed the Horizon
Pacific project. The public review comment period just closed on the Draft EIR and
staff hoped to have the project to the Commission in about 30-45 days. The first
page listed the Stanley Chung project that would likelycome before the Commission
at the end of October/first part of Nove mber. DCM/DeStefano report that on
September 21 the City Council denied Mr. Sakla's appeal and upheld and affirmed
the Planning Commission's decision to deny the weekend car sales use.
DCM/DeStefano stated that the Planning Commission's approval of the Lazy Trail
project was appealed to the City Council and that it would be considered on
October 19.
C/Tye asked what the City could do to expedite removal of notification signs once
projects were approved. DCM/DeStefano felt staff should do a better job of
reminding applicants that they needed to remove their signs. Another option would
be to require the posting of a bond guaranteeing removal that again placed the
burden on staff for removal should the property owners/applicant s not remove the
signs.
C/Tye asked if the sign atthe Calvary Chapel site could be moved to the corner of
Grand and Golden Springs to provide greater visibility. DCM/DeStefano explained
that the next phase would be the Brookfield Condominium project and the sign
should be on that property. When the commercial property comes forward the sign
could be placed in a more visible manner.
10. SCHEDULE OF FUTURE EVENTS:
As listed in the agenda.
ADJOURNMENT: C/Tye moved, C/McManus seconded to adjourn the meeting.
With no further business before the Planning Commission, Chair/Nolan adjourned the
meeting at 8:16 p.m.
Respectfully Submitted,
/s/ James DeStefano
James DeStefano
Deputy City Manager
SEPTEMBER 14, 2004 Page 10 PLANNING COMMISSION
Attest:
/s/ Dan Nolan
Dan Nolan, Chairman
Agend No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.DJTHE GOVERNMENT CENTER
21865 Copley Drive
AUGUST 26, 2004
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the SCAQMD/Governm ent Center Building Hearing Board Room, 21865 Copley
Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Torres led the Pledge of Allegiance.
1. ROLL CALL:
Present: Chairman Dave Grundy, and Commissioners Ling -Ling Chang, Benny Liang
and Marty Torres.
Vice Chairman Nancy Lyons was excused
Staff: Bob Rose, Director of Community Services; Anthony Jordan, Parks and
Maintenance Supervisor; Teresa Arevalo, Senior Management Analyst; Ryan Wright,
Recreation Supervisor and Marisa Somenzi, Administrative Assistant.
PRESENTATION: 2004 CITY YOUTH BASEBALL SPORTSMANSHIP AWARDS — Ryan
Wright presented the awards recognizing the team's outstanding efforts in good
sportsmanship during the recently concluded youth baseball season.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Minutes for the May 27, 2004 Regular Meeting.
C/Torres moved, C/Liang seconded, to approve the May 27, 2004 Regular
Meeting minutes as presented. Without objection, the motion was so ordered
with VC/Lyons being absent.
2. INFORMATIONAL ITEMS
2.1 Youth Master Plan update — CSD/Rose
2.2 Recreation Program Report — RS/Wright
AUGUST 26, 2004 PAGE 2 P&R COMMISSION
RS/Wright responded to C/Torres that out of the 40 registrants about 30-35
participate in adult volleyball on two courts at South Pointe Middle School.
Currently there is no other night available for play.
2.3 Diamond Bar Community Foundation Oral Report — C/Chang
C/Chang reported that the Foundation offered bylaws changes to the City
Council for their consideration. She asked the Parks and Recreation
Commission to provide the Foundation with a list of fundable activities. She
stated that the Foundation has three fundi ng sectors: Sports and Recreation,
Arts and Social and Cultural Diversity and the Foundation wants to fund a
band/orchestra shell for the "Concerts in the Park" series through the Arts
sector. She also reported that the Foundation's fundrai sing dinner is slated
for November 13, 2004 atthe Diamond Bar Center.
2.4 C.I.P. Program Report — CSD/Rose
CSD/Rose reported that the Sycamore Phase III ADA project was funded to
include the Tot Lot, patio area, etc. It is possible that the portable building
would be removed, a decision to be made by the City Council after
considering the results ofthe Youth MasterPlan survey. CSD/Rose reported
that the City hired a consultant, Jeff Scott, David Evans & Associates to
assist staff in moving the CIP projects forward. Projects proposed for
completion by June 2005 include the Pantera Park picnic shelters, the
Summitridge Park restrooms and Tot Lot, the Sycamore Canyon ADA
Phases II & III, the Starshine Park ADA retrofit and the Sycamore Canyon
Park trails and trailhead. The final project to be completed is the Diamond
Bar Center. Hespoke about Greg Norman opening a golf course in Chino
Hills. After looking atseveral facilities, the Greg Norman team decided to rent
the Diamond Bar Center for their kickoff celebration and did so for a three
day period to include setup and tear down ata cost of about $10,000.
Chair/Grundy was pleased the Sycamore Canyon ADA project was moving
forward. He asked if the Diamond Bar Center use fees were increased.
CSD/Rose responded that the fees were increased and felt the increase had
lead to an increase in demand for use of the upscale facility.
2.5 Library Task Force Update — Chair/Grundy and C/Torres
Chair/Grundy reported that the concluding meeting was held in August. The
mission of the task force and the reason for its formation was to look at
various ways to improve the current libra ry facility in the event the City were
unsuccessful in obtaining state grant funds to build a new facility at
Summitridge Park. The final report was presented to and accepted by the
City Council atits August 17 meeting. He felt the task force was very focused
and accomplished a great deal in a short period of time.
2.6 Parks Master Plan — 5 -year update report — CSD/ROSE
AUGUST 26, 2004 PAGE 3 P&R COMMISSION
3. OLD BUSINESS: None
NEW BUSINESS:
4.1 Discussion of Batting Cages at Peterson Park — CSD/Rose.
Staff's recommendation was to discuss and request staff action as deemed
appropriate.
Wayne Goodwin, Little League Board, stated he would find people within the
organization to help build the cages and perhaps fund the chain link frame
fencing. The payment for the netting would be discussed between Little
League and the Girl's Softball organizati on. The Little League would gladly
donate one of their pitching machines, if required.
C/Torres felt there was a big need for batting cages. How would the City
regulate usage? Mr. Goodwin feltthe cages would beutilized by girl's softball
during in -season time and not much usage by Little Leaguers. It would be
open to public use aswell. Many citieshave public batting cages that are left
open for public use. CSD/Rose said hew ould expect the batting cages to be
regulated similarlyto athletic facilities use. Leaving the cage open for public
use without a pitching machine would make a lot of sense as well.
Mr. Goodwin also offered that the Little League could provide additional
chain link backstops in corners of very large fields at Pantera and Peterson
Parks, for instance.
Chair/Grundy thanked Mr. Goodwin for his presentation and said that hefelt
staff should pursue the feasibility and consider the groups' proposals for
assistance. The Commissioners concurred to support the concept and
recommended that the organizations present a specific proposal for
consideration.
4.2 Discussion of donation offer — Stupa (Pagoda) World -Peace Monument to be
located on the westerly parking lot"Meditation Area" adjacent to the Diamond
Bar Center — CSD/Rose.
Staff's recommendation was to discuss and request staff action as deemed
appropriate. CSD/Rose stated that in an effo rtto adhere to the City's practice
ofseparating church and state matters heasked the City Attorney for advise
regarding the issue as it relates to this donation offer. Due to technical
difficulties, CA/Jenkins was not able to respond in time for tonight's meeting.
Alice Yang, 1215 Stovall Avenue, Hacienda Heights, said she may have
mistakenly used the word "Stupa" and should have used the word "Pagoda"
instead to describe the monument. Ifthe City Attorney did not approve ofthe
religious connotation she said she wa s willing to modify the monument to a
"Washington" monument stylethat would bemore acceptable tothe general
public. She and her friends were very affected by the events of 9/11 and
AUGUST 26, 2004 PAGE 4 P&R COMMISSION
would liketo participate in bringing about world peace through means other
than war and that iswhy she wanted to donate the world peace monument to
the City.
C/Chang asked ifthe monument would include inscriptions as indicated. Ms.
Yang said she would modify the monument to include local languages. Her
only intent was to have the world peace translation of the monument.
C/Torres asked if Ms. Yang was determined to place the monument at the
Diamond Bar Center location or would she consider another location. Ms.
Yang said she would prefer to place the monument at the Diamond Bar
Center location because it is a beautiful site but that she would be willing to
consider another location ifshe is advised of an alternative suitable location.
Chair/Grundy appreciated the generous offerand wondered whether itwould
invite other groups to want to place their symbols. He said he would prefer
that a monument, if feasible, would include all groups of individuals.
C/Torres felt that extreme considerat ion should be given to such a public
area asthe Diamond Bar Center and was not sure any type of monument or
symbolism would be acceptable in that particular location.
Chair/Grundy acknowledged Ms.Yang's generosity and good intentions and
in his opinion, the more open Ms. Yang was to the collective goal of how
such a monument could be implemented the more successful itwould be.
C/Chang thanked Ms. Yang for her generos ity and echoed similarconcerns
about not wanting to impose a religious background to the monument. She
asked Ms. Yang if she would be willing to work with the City to create a
symbol that was not offens ive to any individual or group. Ms. Yang again
stated she was open to other considerations.
C/Liang thanked Ms.Yang for her proposal. Hesaid heagreed with the other
Commissioners and felt it would be advisable for the Commissioners to
receive input from the City Attorney before proceeding.
The Commission concurred to continue this matter to the September 23
meeting.
5. ANNOUNCEMENTS
C/Liang asked if the restroom roof at Maple Hill Park had been fixed. CSD/Rose
said itwas budgeted and would becompleted priortothe rainyseason. PMS/Jordan
indicated to C/Liang that he discussed the irrigation issue with the adjacent
homeowner and believed the hose was removed.
C/Torres was unable to attend any ofthe "Concerts in the Park" this year but heard
great feedback on a successful series. He thanked the City for the program.
AUGUST 26, 2004 PAGE 5 P&R COMMISSION
C/Chang requested that her Commission stipend be donated to the Diamond Bar
Community Foundation. CSD/Rose explained that in order to do so, C/Chang must
collect the stipend and make her personal donation.
Chair/Grundy reported that during the June user group meeting comments were
raised about the group policy regarding residents versus non-residents and feltthe
ad-hoc committee would want to review the matter. The July 4t' celebration was
excellent, very enjoyable and very well managed.
ADJOURNMENT: Upon motion by C/Chang, seconded by C/Liang and there being no
further business before the Parks &Recreation Commission, Chair/Grundy adjourned the
meeting at 8:21 p.m.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose, Secretary
Attest:
/s/ Dave Grundy
Dave Grundy, Chairman
CITY COUNCIL
Agenda # 6.4
Meeting Date: October 5, 2004
AGENDA REPORT
TO: Honorable Mayor and Members of he City Council
VIA: Linda C. Lowry, City Manag
TITLE: Approval of Voucher Register dated September 23, 2004 and Warrant Register dated
September 30, 2004 totaling $485,381.20.
RECOMMENDATION:
Approve Voucher Register dated September 23, 2004 and Warrant Register dated September 30,
2004.
FINANCIAL IMPACT:
Expenditure of $485,381.20 in budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The lists of accounts payable bills, in the form of voucher and warrant registers, dated September 23,
2004 for $363,292.58, and September 30, 2004 for $122,088.62 are being presented to the City
Council for ratification and approval.
Please note that starting with the September 16, 2004 forward the listing of accounts payables will be
labeled Warrant Register since the listings now include the applicable check or warrant numbers .
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Department Head
nx��)
Dep y Cit anager
Attachments: Voucher Register — 09/23/04 and Warrant Register — 09/30/04
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem Herrera and Council Member Huff
FROM: Linda G. Magnuson, Finance Director 11"
SUBJECT: Warrant Register, September 23, 2004
DATE: September 23, 2004
Attached is the Warrant Register dated September 23, 2004. As requested, the Finance
Department is submitting the warrant register for the Finance Committee's review and
approval. The Warrant Register will subsequently be entered on the consent calendar for
the City Council meeting on October 5, 2004.
Please review and sign the attached.
CITY OF DIAMOND BAR
WARRANT REGISTER APPROVAL
The attached listing of warrants dated September 23, 2004 have been reviewed, approved,
and recommended for payment. Payments are hereby allowed from the following funds in
these amounts:
APPROVED BY:
4da
Mag*s n
Finance Director
binda C. Lowry
City Manager
Carol Herrera
Mayor Pro Tem
Robert S. Huff
Council Member
PREPAID
UNPAID
FUND
DESCRIPTION
WARRANTS
WARRANTS
TOTAL
001
GENERAL FUND
$283,748.37
$0.00
$283,748.37
011
COM ORGANIZATION SUPPROT
$150.00
$0.00
$150.00
112
PROP A - TRANSIT FUND
$33,431.27
$0.00
$33,431.27
118
AIR QLTY IMPR FD (AD2766)
$850.00
$0.00
$850.00
126
CITIZENS OPT - PUBLIC SFTY
$342.52
$0.00
$342.52
138
LLAD #38 FUND
$19,504.43
$0.00
$19,504.43
139
LLAD #39 FUND
$10,141.56
$0.00
$10,141.56
141
LLAD #41 FUND
$9,598.33
$0.00
$9,598.33
250
CAPITAL IMPROV/PROJ FUND
$5,526.10
$0.00
$5,526.10
REPORT FOR ALL FUNDS
$363,292.58
$0.00
$363,292.58
APPROVED BY:
4da
Mag*s n
Finance Director
binda C. Lowry
City Manager
Carol Herrera
Mayor Pro Tem
Robert S. Huff
Council Member
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
1
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
ADELPHIA
0014010-42125-CC405-42125
MODEM SVCS -COUNCIL
46.95
09/23/2004
61828
0014010-42125-CC505-42125
MODEM SVCS -COUNCIL
46.95
09/23/2004
61828
TOTAL PREPAID WARRANT(S) -
93.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
93.90
AJAX SIGN GRAPHICS INC
0014090-41200--
23510 SUPPLIES -NAMEPLATE
14.05
09/23/2004
61829
TOTAL PREPAID WARRANT(S)
14.05
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
14.05
ELENA AVILA
0015350-45300--
VOLUNTEEN STIPEND
75.00
09/23/2004
61830
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
SAMANTHA AVILA
0015350-45360--
VOLUNTEEN STIPEND
50.00
09/23/2004
61831
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
RICK BEIZER
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61832
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
ERICA BETTENCOURT
0015350-45300--
VOLUNTEEN STIPEND
175.00
09/23/2004
61833
TOTAL PREPAID WARRANT(S)
175.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
175.00
JOHN R BINGHAM
0014440-44000--
9/16/04 PROF.SVCS-NHM PLAN
1,215.00
09/23/2004
61834
TOTAL PREPAID WARRANT(S)
1,215.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,215.00
APRIL BLAKEY
0014095-42330--
REIMB-3CMA CONF
213.79
09/23/2004
61835
_
TOTAL PREPAID WARRANT(S)
213.79
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
213.79
LYSA BLOOMFIELD
001-23002--
12987/12381 PK REFUND-REAGAN
50.00
09/23/2004
61836
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00,
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
2
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE
CHECK
JEFFERY BLUM
0015350-45300--
VOLUNTEEN STIPEND
75.00
09/23/2004
61837
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
BOULEVARD BAGELS
0014060-42325--
1348/1350 MTG SUPPLIES-QRTLY B/FAST
286.07
09/23/2004
61838
0'014060-42325--
1348/1350 MTG SUPPLIES -FSA INFO
44.63
09/23/2004
61838
TOTAL PREPAID WARRANT(S)
330.70
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
330.70
HARPREET BRAR
001-23002--
13121/12237 PK REFUND -DBC
500.00
09/23/2004
61839
TOTAL PREPAID WARRANT(S)
500.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
500.00
BLAKE BREWTON
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61840
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
TAYLOR BREWTON
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61841
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
BRYAN STIRRAT & ASSOCIATES INC
001-23010--
15890 993383 PROF.SVCS-PLAN CHECK
26.50
09/23/2004
61842
TOTAL PREPAID WARRANT(S)
26.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
26.50
BUSINESS TELECOMMUNICATION SYS INC
0014090-42125--
53017 PH SYS SVCS -CITY HALL
75.00
09/23/2004
61843
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
CALIFORNIA AUTOMATIC GATE AND DOOR
0015333-46250--
15662 11335 FENCE INSTLN-DBC
7,731.00
09/23/2004
61844
TOTAL PREPAID WARRANT(S)
7,731.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
7,731.00
TINA CHANG
0015350-45300--
CONTRACT CLASS -SUMMER
300.00
09/23/2004
61845
TOTAL PREPAID WARRANT(S)
300.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
300.00
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
3
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
WAYNE CHANG
0015350-45300--
VOLUNTEEN STIPEND
75.00
09/23/2004
61846
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
LINDA CHENG
001-23002--
12969/12513 PK REFUND-SYC CYN PK
50.00
09/23/2004
61847
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
CONNIE CHO
0015350-45300--
VOLUNTEEN STIPEND
50.00
09/23/2004
61848
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
JAMES B CLARKE
0014030-42330--
9/20/04 REIMB-MTG LIBRARY BOND
52.60
09/23/2004
61849
0014030-44000--
15895
9/20/04 LEGISLATIVE SVCS -WK 9/20
1,396.50
09/23/2004
61849
TOTAL PREPAID WARRANT(S)
1,449.10
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,449.10
CSM CONSULTING
0015240-44000--
3 PO 15517 ECONO DEV SVCS -AUG 04
1,416.12
09/23/2004
,61850
TOTAL PREPAID WARRANT(S)
1,416.12
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,416.12
D & J MUNICIPAL SERVICES, INC
0015220-45201--
15534
DB -BLDG 17 BLDG & SFTY SVCS -9/1-9/15
15.,217.25
09/23/2004
61851
TOTAL PREPAID WARRANT(S)
15,217.25
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
15,217.25
CAROL DENNIS
0014030-44000--
A15695
DBCCO81704 PROF.SVCS-SS/CNCL MTG
250.00
09/23/2004
61852
0014030-44000--
A15695
DBLT080204 PROF.SVCS-D/B LIBRARY
150.00
09/23/2004
61852
0015510-44000--
A15695
T&T090904 PROF.SVCS-T & T MTG
125.00
09/23/2004
61852
TOTAL PREPAID WARRANT(S)
525.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
525.00
DIAMOND BAR HAND CAR WASH
0015230-42200--
15642
CAR WASH-NGHBRHD IMP
23.97
09/23/2004
61853
00140.90-42200--
MEMO CREDIT -POOL VEH
-3.00
09/23/2004
61853
0014090-42200--
15642
CAR WASH -POOL VEH
63.92
09/23/2004
61853
TOTAL PREPAID WARRANT(S)
84.89
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
84.89
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
4
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
DIAMOND BAR MOBIL
0014090-42310--
AUG 04 FUEL -GENERAL
56.45
09/23/2004
61854
0015230-42310--
AUG 04 FUEL-NGHBRHOOD IMP
144.83
09/23/2004
61854
0015310-42310--
AUG 04 FUEL -COMM SVCS
344.66
09/23/2004
61854
TOTAL PREPAID WARRANTS)
545.94
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
545.94
DIVERSIFIED PARATRANSIT INC
1125553-45529--
15815
DIAMOND RIDE -8/1-8/15
10,413.92
09/23/2004
61855
1125553-45529--
15815
DIAMOND RIDE -8/16-8/31
10,428.77
09/23/2004
61855
TOTAL PREPAID WARRANT(S)
20,842.69
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
20,842.69
DYE & BROWNING CONSTRUCTION INC
2505215-46420-17202-46420
R04-009 SIDEWALK INSTALL-G/SPRNG
5,526.10
09/23/2004
61856
TOTAL PREPAID WARRANT(S)
5,526.10
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
5,526.10
SAM ELACHKAR
0015350-45300--
VOLUNTEEN STIPEND
50.00
09/23/2004
61857
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
. TOTAL DUE VENDOR
50.00
LEAH ELMBLAD
001-34760--
13264/12481 RECREATION REFUND
162.00
09/23/2004
61858
TOTAL PREPAID WARRANT(S)
162.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
162.00
EXPRESS TEL
0014090-42125--
157255 LONG DIST SVCS
66.04
09/23/2004
61859
TOTAL PREPAID WARRANT(S)
66.04
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
66.04
FEDERAL EXPRESS
0014090-42120--
761869784 EXPRESS MAIL -GENERAL
13.32
09/23/2004
61860
0014090-42120--
761926732 EXPRESS MAIL -GENERAL
37.72
09/23/2004
61860
TOTAL PREPAID WARRANT(S)
51.04
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
51.04
FOOTHILL TRANSIT
1125553-45535--
15724
15276 FOOTHILL TRANSIT -SEPT 04
6,924.00
09/23/2004
61861
1125553-45533--
15724
15276 CITY SUBSIDY -SEPT 04
1,471.35
09/23/2004
61861
TOTAL PREPAID WARRANT(S)
8,395.35
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
8,395.35
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
5
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
FOTO EXPRESS
0014095-42112--
659939 PHOTO DEV -PUBLIC INFO
39.94
09/23/2004
61862
TOTAL PREPAID WARRANT(S)
39.94
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
39.94
MATTHEW FRIAR
0015350-45300--
VOLUNTEEN STIPEND
50.00
09/23/2004
61863
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
GFB FRIEDRICH & ASSOCIATES INC
1415541-44000--
0408-25 LNDSCPE ASSESSMNT-DIST 41
489.28
09/23/2004
61864
1385538-44000--
0408-25 LNDSCPE ASSESSMNT-DIST 38
489.26
09/23/2004
61864
1395539-44000--
0408-25 LNDSCPE ASSESSMNT-DIST 39
489.28
09/23/2004
61864
TOTAL PREPAID WARRANT(S)
1,467.84
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,467.84
DAFU GOODMAN
0015350-45300--
VOLUNTEEN STIPEND
175.00
09/23/2004
61865
TOTAL PREPAID WARRANT(S)
175.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
175.00
GOVPARTNER
1185098-44030--
15831
757 REQ PARTNER HOSTING -SEPT
850.00
09/23/2004
61866
TOTAL PREPAID WARRANT(S)
850.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
850.00
LAURA GREENNUT
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61867
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
JESSICA HALL
0015350-45300--
15713
CONTRACT CLASS -SUMMER
55.80
09/23/2004
61868
0015350-45300--
15713
CONTRACT CLASS -SUMMER
693.00
09/23/2004
61868
TOTAL PREPAID WARRANT(S)
748.80
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
748.80
HOME DEPOT
0015554-41300--
9/14/04 SUPPLIES -ROAD MAINT
43.71
09/23/2004
61869
TOTAL PREPAID WARRANT(S)
43.71
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
43.71
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
6
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
PAUL HORCHER
001-36900--
DR 2004-16 REFUND -APPEAL FEE
500.00
09/23/2004
61870
TOTAL PREPAID WARRANT(S)
500.00
TOTAL UNPAID WARRANT(S)
•00
TOTAL DUE VENDOR
500.00
JAMES T HULL
0015350-45300--
15714
CONTRACT CLASS -SUMMER
1,350.90
09/23/2004
61871
TOTAL PREPAID WARRANT(S)
1,350.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,350.90
HULS ENVIRONMENTAL MANAGEMENT, LLC
0015510-44240--
15840
2666 ENVIRONMNT SVCS -AUG 04
1,305.00
09/23/2004
61872
TOTAL PREPAID WARRANT(S)
1,305.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,305.00
INLAND EMPIRE MAGAZINE
0014095-42115--
15600
9314 AD -DBC SEPT 04
895.00
09/23/2004
61873
TOTAL PREPAID WARRANT(S)
895.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
895.00
INLAND VALLEY DAILY BULLETIN
001-23010--
15891
109646 LEGAL AD -FPL 2004-98
177.10
09/23/2004
61874
001-23010--
15892
186634 LEGAL AD -FPL 2004-101
179.40
09/23/2004
61874
TOTAL PREPAID WARRANT(S)
356.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
356.50
INLAND VALLEY HUMANE SOCIETY & SPCA
0014431-45403--
15536
9/15/04 ANIMAL CONTROL SVCS -OCT
6,241.50
09/23/2004
61875
TOTAL PREPAID WARRANT(S)
6,241.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
6,241.50
JENKINS & HOGIN:, LLP
0014020-44020--
11551 GEN LEGAL SVCS-P/WORKS
1,009.80
09/23/2004
61876
0014020-44020--
11548 GEN LEGAL SVCS -AUG 04
4,957.20
09/23/2004
61876
0014020-44020--
15500 GEN LEGAL SVCS -COMM SVC
1,254.60
09/23/2004
61876
0014020-44020--
11549 GEN LEGAL SVCS -COM DEV
933.30
09/23/2004
61876
TOTAL PREPAID WARRANT(S)
8,154.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
8,154.90
JUDICIAL DATA SYSTEMS CORPORATION
0014411-45405--
5422 PARKING CITE ADMIN -AUG
1,216.48
09/23/2004
61877
TOTAL PREPAID WARRANT(S)
1,216.48
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,216.48
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
7
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO ik INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
CAITLEN KEMBLE
0015350-45300--
VOLUNTEEN STIPEND
150.00
09/23/2004
61878
TOTAL PREPAID WARRANT(S)
150.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
150.00
ILIA KEMBLE
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61879
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
JINA KIM
001-23002--
13122/12372 PK REFUND -DBC
100.00
09/23/2004
61880
TOTAL PREPAID WARRANT(S)
100.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
100.00
SUSAN KIM
001-23002-- _
12984/12582 PK REFUND -HERITAGE
50.00
09/23/2004
61881
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
KNOTT'S BERRY FARM
0015350-42410--
15460 EXCURSION -DAY CAMP
1,005.00
09/23/2004
61882
0015350-42410--
15470 EXCURSION -DAY CAMP
704.00
09/23/2004
61882
TOTAL PREPAID WARRANT(S)
1,709.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,709.00
SNEHA KOHLI
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61883
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
LDM ASSOCIATES INC
001-23010--
1015 PROF.SVCS-FPL 2004-64
315.00
09/23/2004
61884
001-23010--
1015 PROF.SVCS-FPL 2004-88
315.00
09/23/2004
61884
001-23010--
1015 PROF.SVCS-FPL 2004-104
280.00
09/23/2004
61884
001-23010--
1015 PROF.SVCS-FPL 2004-91
729.74
09/23/2004
61884
TOTAL PREPAID WARRANT(S)
1,639.74
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,639.74
LEE KOSMONT ADVISORY SERVICES INC
0015240-44000--
5 ECONO DEV SVCS -AUG 04
55.90
09/23/2004
61885
0015240-44000--
3 ECONO DEV SVCS -AUG 04
243.75
09/23/2004
61885
TOTAL PREPAID WARRANT(S)
-299.65
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
299.65
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
8
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
LEWIS ENGRAVING INC
0014090-42113--
15741
14001 ENGRAVING SVC-BADGE/TILE
27.87
09/23/2004
61886
TOTAL PREPAID WARRANT(S)
27.87
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
27.87
LEXISNEXIS MATTHEW BENDER
0014060-42320--
PUBLICATIONS-H/R
93.97
09/23/2004
61887
TOTAL PREPAID WARRANT(S)
93.97
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
93.97
SANWARL LI
0015350-45300--
VOLUNTEEN STIPEND
50.00
09/23/2004
61888
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
LIEBERT CASSIDY WHITMORE
0014060-44021--
15839
47788 LEGAL SVCS-H/R
72.00
09/23/2004
61889
0014060-44021--
15839
47787 LEGAL SVCS-H/R
90.00
09/23/2004
61889
0014060-44021--
15839
48584 LEGAL SVCS-H/R
374.00
09/23/2004
61889
TOTAL PREPAID WARRANT(S)
536.00
TOTAL UNPAID WARRANT(S)
.00
.
TOTAL DUE VENDOR
536.00
CONSTANCE J LILLIE
0015350-45300--
15716
CONTRACT CLASS -SUMMER
211.80
09/23/2004
61890
TOTAL PREPAID WARRANT(S)
211.80
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
211.80
JENNIFER LIN
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61891
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
JOY LIN
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61892
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
COLIN LOCKETT
0015350-45300--
VOLUNTEEN STIPEND
50.00
09/23/2004
61893
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
9
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
LOS ANGELES COUNTY DIST. ATTORNEY
001-21114--
PP 19-20 SLRY ATTCHMT-BY0426064
598.69
09/23/2004
61894
001-21114--
PP 19-20 SLRY ATTCHMT-BD0001469
131.52
09/23/2004
61895
TOTAL PREPAID WARRANT(S)
730.21
_
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
730.21
LOS ANGELES COUNTY SHERIFF'S DEPT
1125553-45402--
70875 METRO TCKT SALES-AUG 04
113.23
09/23/2004
61896
0014411-45402--
70834 HELICOPTER SVCS-JULY 04
290.74
09/23/2004
61896
0014411-45402--
70875 CALVARY CHAPEL-AUG 04
7,341.16
09/23/2004
61896
TOTAL PREPAID WARRANT(S)
7,745.13
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
7,745.13
JENNIFER MALLO
001-23002--
12988/12333 PK REFUND-REAGAN
50.00
09/23/2004
61897
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
METROLINK
1125553-45533--
15725
7/12/2253 ADDL METROLINK PASS-SEPT
2,640.00
09/23/2004
61898
TOTAL PREPAID WARRANT(S)
2,640.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
2,640.00
METROPOLITAN TRANSPORTATION AUTH
1125553-45535--
15726
8040614 MTA BUS PASSES-AUG 04
1,074.90
09/23/2004
61899
1125553-45533--
15726
8040614 CITY SUBSIDY-AUG 04
410.10
09/23/2004
61899
1125553-45533--
5040590 MEMO CREDIT-MAY 04
-45.00
09/23/2004
61899
TOTAL PREPAID WARRANTS)
1,440.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,440.00
MIRAMONTE RESORT & SPA
0014060-42330--
CJPIA CONF-CREWS
635.85
09/23/2004
61900
TOTAL PREPAID WARRANT(S)
635.85
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
635.85
JAMES NEMETH
001-23002--
13003/12363 PK REFUND-HERITAGE
200.00
09/23/2004
61901
TOTAL PREPAID WARRANT(S)
200.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
200.00
NEV SERVICE LLC
0015310-42200--
15825
90042945 MAINT-GEM CAR
567.27
09/23/2004
61902
TOTAL PREPAID WARRANT(S)
567.27
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
567.27
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
10
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCP PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK.
CAROL NI
0015350-45300--
VOLUNTEEN STIPEND
75.00
09/23/2004
61903
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
BRYAN NORDEN
0015350-45300--
VOLUNTEEN STIPENED
100.00
09/23/2004
61904
TOTAL PREPAID WARRANT(S)
100.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
100.00
OAK TREE LANES INC
0015350-45300-- 15719
CONTRACT CLASS -SUMMER
333.00
09/23/2004
61905
TOTAL PREPAID WARRANT(S)
333.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
333.00
DEBBIE ODONNELL
001-34730--
13060/10059 RECREATION REFUND
39.00
09/23/2004
61906
TOTAL PREPAID WARRANT(S)
39.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
39.00
OFFICE MAX
0015333-41200--
PO 15657 SUPPLIES -DBC
345.39
09/23/2004
61907
0015210-41200--
PO 15657 SUPPLIES -PLANNING
10.92
09/23/2004
61907
0014070-41200--
PO 15657 SUPPLIES -MIS
19.70
09/23/2004
61907
0015350-41200--
PO 15657 SUPPLIES -RECREATION
9.32
09/23/2004
61907
0015210-41200--
PO 15657 SUPPLIES -PLANNING
42.04
09/23/2004
61907
0014070-41200--
PO 15657 SUPPLIES -MIS
60.58
09/23/2004
61907
0015350-41200--
PO 15657 SUPPLIES -RECREATION
44.83
09/23/2004
61907
TOTAL PREPAID WARRANT(S)
532.78
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
532.78
ONYI OKWANDU
0015350-45300--
VOLUNTEEN STIPEND
50.00
09/23/2004
61908
TOTAL PREPAID WARRANT(S)
50.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
50.00
PACIFIC CREST ANNUAL GOLF TOURNAMNT
0114010-42355--
TEE SPNSR-TRNMT
150.00
09/23/2004
61909
TOTAL PREPAID WARRANT(S)
150.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
150.00
PACIFIC CREST YOUTH ARTS ORGANIZATN
001-23002--
13123/12310 PK REFUND -DBC
500.00
09/23/2004
61910
TOTAL PREPAID WARRANT(S)
500.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
500.00
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
11
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
PAUL A MOOTE & ASSOCIATES INC
0014090-44000--
15848
23530 PROF.SVCS-DBC AUG
1,968.75
09/23/2004
61911
0014090-44000--
15848
23445 PROF.SVCS-DBC AUG
5,191.25
09/23/2004
61911
TOTAL PREPAID WARRANT(S)
7,160.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
7,160.00
PAYROLL TRANSFER
001-10200--
04 -PP 20 PAYROLL TRANSFER -04/99 20
97,900.00
09/23/2004
04 -PP 20
TOTAL PREPAID WARRANT(S)
97,900.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
97,900.00
IVANIA PEREZ
0015350-45300--
VOLUNTEEN STIPEND
150.00
09/23/2004
61912
TOTAL PREPAID WARRANT(S)
150.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
150.00
PERS HEALTH
001-21105--
PP 19-20 OCT 04 -HEALTH INS PREMS
21,054.66
09/23/2004
61913
0014090-40086--
PP 19-20 ADMIN FEE -OCT
32.20
09/23/2004
61913
0014060-40093--
PP 19-20 ADMIN FEE -OCT
81.96
09/23/2004
61913
TOTAL PREPAID WARRANT(S)
21,168.82
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
21,168.82
PERS RETIREMENT FUND
001-21109--
PP 20/04 RETIRE CONTRIB-EE
6,265.69
09/23/2004
61914
001-21109--
PP 20/04 RETIRE CONTRIB-ER
7,215.42
09/23/2004
61914
001-21109--
PP 20/04 SURVIVOR BENEFIT
40.92
09/23/2004
61914
0014010-40090--
PP 20/04 CC -SURVIVOR BENEFIT
10.00
09/23/2004
61914
0014010-40080--
PP 20/04 CC -RETIRE CONTRIB-EE/ER
561.78
09/23/2004
61914
TOTAL PREPAID WARRANT(S)
14,093.81
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
14,093.81
PRIMEDIA
0015240-42115--
15731
260726001 ECON DEV AD -SEPT 04
2,475.00
09/23/2004
61915
TOTAL PREPAID WARRANT(S)
2,475.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
2,475.00
RALPHS GROCERY/FOOD 4 LESS
0015510-42325--
10383323 SUPPLIES -PUBLIC WORKS
10.99
09/23/2004
61916
TOTAL PREPAID WARRANT(S)
10.99
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
10.99
REINBERGER PRINTWERKS
0014090-42110--
15692
13868 PRINT SVCS -LETTERHEAD
174.28
09/23/2004
61917
0014090-42110--
15692
13875 PRINT SVCS -ENVELOPES
182.94
09/23/2004
61917
TOTAL PREPAID WARRANT(S)
357.22
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
357.22
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
12
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
EVA RIXON
001-34780--
13245 RECREATION REFUND
85.00
09/23/2004
61918
TOTAL PREPAID WARRANT(S)
85.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
85.00
SAN GABRIEL VALLEY TRIBUNE
001-23010--
15893
186606 LEGAL AD -FPL 2004-101
208.40
09/23/2004
61919
TOTAL PREPAID WARRANT(S)
208.40
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
208.40
JEROME SIA
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61920
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
WARREN SIECKE
0015554-44520--
15868
5299 TRAFFIC ENG SVCS -AUG 04
410.50
09/23/2004
61921
TOTAL PREPAID WARRANT(S)
410.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
410.50
NANCY SKIDGEL
001-34760--
12686/12272 RECREATION REFUND
255.00
09/23/2004
61922
TOTAL PREPAID WARRANT(S)
255.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
255.00
SMART & FINAL
0015350-41200--
15684
9699 SUPPLIES -HERITAGE PK
28.44
09/23/2004
61923
0015350-41200--
15684
74019 SUPPLIES -HERITAGE PK
25.85
09/23/2004
61923
TOTAL PREPAID WARRANT(S)
54.29
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
54.29
JUNG SON
001-34760--
13210/12225 RECREATION REFUND
77.00
09/23/2004
61924
TOTAL PREPAID WARRANT(S)
77.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
77.00
AMY SOO
0015350-45300--
- VOLUNTEEN STIPEND
100.00
09/23/2004
61925
TOTAL PREPAID WARRANT(S)
100.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
100.00
BRIAN SOO
0015350-45300--
VOLUNTEEN STIPEND
100.00
09/23/2004
61926
TOTAL PREPAID WARRANT(S)
100.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
100.00
CITY OF DIAMOND EAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
13
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE
CHECK
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
120.43
09/23/2004
61927
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
79.07
09/23/2004
61927
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
71.80
09/23/2004
61927
-0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
61.77
09/23/2004
61927
1264411-42126--
ELECT SVC -SHERIFF SVC CTR
342.52
09/23/2004
61927
TOTAL PREPAID WARRANT(S)
675.59
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
675.59
JAY STAMP
0015350-45300--
VOLUNTEEN STIPEND
25.00
09/23/2004
61928
TOTAL PREPAID WARRANT(S)
25.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
25.00
SUBWAY
0014090-42325--
15700
9/7/04 MTG SUPPLIES-CNCL MTG
14.37
09/23/2004
61929
TOTAL PREPAID WARRANT(S)
14.37
_
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
14.37
TENNIS ANYONE
0015350-45300--
15646
CONTRACT CLASS -SUMMER
2,846.90
09/23/2004
61930
TOTAL PREPAID WARRANT(S)
2,846.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
2,846.90
THE WHOLE ENCHILADA INC
0014090-42325--
15658
46160 MTG SUPPLIES-CNCL MTG
229.80
09/23/2004
61931
TOTAL PREPAID WARRANT(S)
229.80
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
229.80
TOUCHLIFE TOUCHLIFE
001-23002--
13001/12400 PK REFUND -HERITAGE
200.00
09/23/2004
61932
TOTAL PREPAID WARRANT(S)
200.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
200.00
TRUGREEN LANDCARE
1415541-42210--
15735
1693809411 C/WIDE LNDSCP MAINE -D 41
2,250.94
09/23/2004
61933
1395539-42210--
15735
1693809411 C/WIDE LNDSCP MAINT-D 39
4,389.33
09/23/2004
61933
0015340-42210--
15735
1693809411 C/WIDE LNDSCP MAINT-PARKS
6,096.73
09/23/2004
61933
1385538-42210--
15735
1693809411 C/WIDE LNDSCP MAINT-D 38
4,210.91
09/23/2004
61933
0015340-42210--
1693702548 LANDSCAPE MAINT-SUMMITRDG
14,786.00
09/23/2004
61933
TOTAL PREPAID WARRANT(S)
31,733.91
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
31,733.91
UNITED STATES POSTAL SERVICE
0014090-42120--
REPLENISH POSTAGE METER
2,500.00
09/23/2004
61934
TOTAL PREPAID WARRANT(S)
2,500.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
2,500.00
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
14
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO q INVOICE DESCRIPTION AMOUNT
DATE CHECK
SUSANA VAN T'VLIE
001-34730--
13050/10068 RECREATION REFUND
15.00
09/23/2004
61935
001-34730--
13050/10068 RECREATION REFUND
2.00
09/23/2004
61935
TOTAL PREPAID WARRANT(S)
17.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
17.00
VANTAGEPOINT TRANSFER AGENTS -457
0'01-21108--
PP 20/04 9/24/04 -PAYROLL DEDUCTION
4,030.52
09/23/2004
61936
TOTAL PREPAID WARRANT(S)
4,030.52
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
4,030.52
VELLANO COUNTRY CLUB
001-23002--
13215/11459 PK REFUND -DBC
1,500.00
09/23/2004
61937
TOTAL PREPAID WARRANT(S)
1,500.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,500.00
VELOCITY NETWORKS INC
0014090-42125--
75344 MONTHLY MAINT-T1 CHARGE
998.01
09/23/2004
61938
TOTAL PREPAID WARRANT(S)
998.01
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
998.01
VERIZON CALIFORNIA
0014090-42125--
9093969774 PH.SVCS-DATA MODEM
28.56
09/23/2004
61939
TOTAL PREPAID WARRANT(S)
28.56
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
28.56
VICTOR VILLASENOR
001-23002--
13341/12157 PK REFUND -DBC
235.00
09/23/2004
61940
TOTAL PREPAID WARRANT(S)
235.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
235.00
WALNUT VALLEY WATER DISTRICT
1395539-42126--
WATER SVCS-DIST 39
5,262.95
09/23/2004
61941
1385538-42126--
WATER SVCS-DIST 38
14,804.24
09/23/2004
61941
0015340-42126--
WATER SVCS -PARKS
19,522.09
09/23/2004
61941
1415541-42126--
WATER SVCS-DIST 41
6,858.11
09/23/2004
61941
TOTAL PREPAID WARRANT(S)
46,447.39
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
46,447.39
CITY OF DIAMOND BAR
RUN DATE: 09/23/2004 17:44:29
WARRANT REGISTER
PAGE:
15
DUE THRU: 09/23/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
WEST COAST ARBORISTS INC
0015558-45509--
15637
33549 - TREE MAINT-AUG 04
191.40
09/23/2004
61942
0015558-45510--
15637
33549 TREE WATERING -AUG 04
553.80
09/23/2004
61942
0015558-45509--
15637
33548 TREE MAINT-AUG 04
2,582.55
09/23/2004
61942
0015558-45509--
15637
33373 TREE PLANTING-JUL 04
559.20
09/23/2004
61942
001.5558-45509--
15637
3374 TREE MAINT-JUL 04
11,789.90
09/23/2004
61942
0015558-45510--
15637
33373 TREE WATERING-JUL 04
553.80
09/23/20.04
61942
TOTAL PREPAID WARRANT(S)
16,230.65
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
16,230.65
PHILIP H WILLIAMS
0015333-42210--
REIMB-SUPPLIES DSC
47.99
09/23/2004
61943
TOTAL PREPAID WARRANT(S)
47.99
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
47.99
ALICE WONG
0015350-45300--
VOLUNTEEN STIPEND
75.00
09/23/2004
61944
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
XAVIERS FLORIST
0015350-41200--
9/10/04 SUPPLIES -AMERICAN S/DAY
173.20
09/23/2004
61945
TOTAL PREPAID WARRANT(S)
173.20
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
173.20
XEROX CORPORATION
0014090-42200--
15796
5037870 COPIER MAINT-AUG 04
459.68
09/23/2004
61946
0014090-42200--
15796
5037864 COPIER MAINT-AUG 04
459.68
09/23/2004
61946
TOTAL PREPAID WARRANTS)
919.36
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
919.36
REPORT TOTAL PREPAID WARRANTS
363,292.58
REPORT TOTAL UNPAID WARRANTS
.00
REPORT TOTAL
363,292.58
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem Herrera and Council Member Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Warrant Register, September 30, 2004
DATE: September 30, 2004
Attached is the Warrant Register dated September 30, 2004. As requested, the Finance
Department is submitting the warrant register for the Finance Committee's review and
approval. The Warrant Register will subsequently be entered on the consent calendar for
the City Council meeting on October 5, 2004.
Please review and sign the attached.
CITY OF DIAMOND BAR
WARRANT REGISTER APPROVAL
The attached listing of warrants dated September 30, 2004 have been reviewed, approved,
and recommended for payment. Payments are hereby allowed from the following funds in
these amounts:
APPROVED BY:
Linda G. Magnuson Carol Herrera
Finance Director Mayor Pro Tem
4;�, V&�
L nda C. Lowry Robert S. Huff
City Manager Council Member
PREPAID
UNPAID
FUND
DESCRIPTION
WARRANTS
WARRANTS
TOTAL
001
GENERAL FUND
$88,544.15
$0.00
$88,544.15
011
COM ORGANIZATION SUPPROT
$677.99
$0.00
$677.99
115
INTEGRATED WASTE MGT FUND
$3,889.91
$0.00
$3,889.91
126
CITIZENS OPT - PUBLIC SFTY
$3,665.07
$0.00
$3,665.07
138
LLAD #38 FUND
$6,421.61
$0.00
$6,421.61
139
LLAD #39 FUND
$382.49
$0.00
$382.49
141
LLAD #41 FUND
$15.00
$0.00
$15.00
250
CAPITAL IMPROV/PROJ FUND
$18,492.40
$0.00
$18,492.40
REPORT FOR ALL FUNDS
$122,088.62
$0.00
$122,088.62
APPROVED BY:
Linda G. Magnuson Carol Herrera
Finance Director Mayor Pro Tem
4;�, V&�
L nda C. Lowry Robert S. Huff
City Manager Council Member
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
1
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
AARP
MATURE DRIVING CLASS
170.00
09/30/2004
61947
0015350-45300--
TOTAL PREPAID WARRANT(S)
170.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
170.00
ELLEN ABEJUELA
13299 RECREATION REFUND 8727
400.00
09/30/2004
61948
001-36610--
TOTAL PREPAID WARRANT(S)
400.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
400.00
AJAX SIGN GRAPHICS INC
SUPPLIES-NAMEPLATES
27.27
09/30/2004
61949
0014090-41200--
23749
TOTAL PREPAID WARRANT(S)
27.27
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
27.27
AMERICAN CASINO & MOBILE DJ RENTALS
0015350-45300--
15881
24-0704 SR CASINO NIGHT-SEPT 04
795.00
09/30/2004
61950
TOTAL PREPAID WARRANT(S)
795.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
795.00
ARROYO GEOTECHNICAL CORP
0015510-45221--
15672
031-5140 PROF.SVCS-SOILS REVIEW
600.00
09/30/2004
61951
001-23012--
15777
031-5140 PROF.SVCS-EN-04-446
390.00
09/30/2004
61951
TOTAL PREPAID WARRANT(S)
990.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
990.00
BEAR STATE AIR CONDITIONING
0015340-42210--
04-7-9-81 MAINT-SYC CYN PK
216.00
09/30/2004
61952
TOTAL PREPAID WARRANT(S)
216.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
216.00
JOHN R BINGHAM
0014440-44000--
9/23/04 PROF.SVCS-NHM PLAN
1,327.50
09/30/2004
61953
TOTAL PREPAID WARRANT(S)
1,327.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,327.50
BUCKBOARD CATERING
0015350-41200--
15821
RMC2366 SR CASINO NIGHT-SEPT
733.40
09/30/2004
61954
TOTAL PREPAID WARRANT(S)
733.40
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
733.40
CAL STATE UNIVERSITY FULLERTON
0014060-42340--
H/R TRNG-K CREWS
250.00
09/30/2004
61955
TOTAL PREPAID WARRANT(S)
250.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
250.00
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
2
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCP-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION AMOUNT
DATE CHECK
CALIFORNIA CONTRACT CITIES ASSOCIAT
CCCA MTG-CMGR 8/26
16.00
09/30/2004
61956
0014030-42325--
TOTAL PREPAID WARRANT(S)
16.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
16.00
JAMES B CLARKS
9/27/04 LEGISLATIVE SVCS -WK 9/25
1,323.00
09/30/2004
61957
0014030-44000--
15895
TOTAL PREPAID WARRANT(S)
1,323.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,323.00
CM SCHOOL SUPPLY
542651/957 SUPPLIES TINY TOTS
33.19
09/30/2004
61958
0015350-41200--
SUPPLIES TINY TOTS
116.91
09/30/2004
61958
0015350-41200--
542651/957
TOTAL PREPAID WARRANT(S)
150.10
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
150.10
CPRS
0015350-42315--
107904 MEMBERSHIP DUES-MCLEAN
140.00
09/30/2004
61959
TOTAL PREPAID WARRANT(S)
140.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
140.00
CPRS DIST X
CPRS TRNG-STAFF 9/25
105.00
09/30/2004
61960
0015350-42340--
TOTAL PREPAID WARRANT(S)
105.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
105.00
CPRS DISTRICT XIII
CPRS MTG-WEST,MURPHEY
24.00
09/30/2004
61961
0015350-42340--
TOTAL PREPAID WARRANT(S)
24.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
24.00
D H MAINTENANCE SERVICES
0015333-45300--
A15809
6864 MAINT SVCS -DBC
626.00
09/30/2004
61962
0015340-45300--
A15809
6862 MAINT SVCS-PANTERA
25.00
09/30/2004
61962
TOTAL PREPAID WARRANT(S)
651.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
651.00
DAVID EVANS AND ASSOCIATES,INC
2505310-R46415-18502-46415
15395
152805 LNSCP ARCH SVCS-SYC CYN
2,072.20
09/30/2004
61963
2505310-R46415-19603-46415
13408
152806 LNDSCP ARCH SVCS-SUMMTRDG
4,142.50
09/30/2004
61963
TOTAL PREPAID WARRANT(S)
6,214.70
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
6,214.70
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
3
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
DAY & NITE COPY CENTER
15644.
226431 PRINT SVCS -CPRS NWSLTTR
246.81
09/30/2004
61964
0015350-42110--
0014095-42110--
15923
226520 PRINT SVCS-ICSC PACKET
750.43
09/30/2004
61964
TOTAL PREPAID WARRANT(S)
997.24
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
997.24
DIAMOND BAR CHAMBER OF COMMERCE
MTG-DOYLE 9/29
15.00
09/30/2004
64102
0014030-42325--
0014010-42325-CC405-42325
MTG-COUNCIL 9/29
15.00
09/30/2004
64102
MTG-DESTEFANO 9/29
15.00
09/30/2004
64102
0015210-42325--
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
DIAMOND BAR INTERNATIONAL DELI
0014090-42325--
15742
3793 MTG SUPPLIES-SS,CNCL 9/21
185.00
09/30/2004
61965
TOTAL PREPAID WARRANT(S)
185.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
185.00
DIAMOND BAR ROTARY
0015350-42353--
7/27/04 REIMB-CONCERTS
350.00
09/30/2004
61966
0015350-42353--
7/27/04 REIMB-JULY 4
64.50
09/30/2004
61966
TOTAL PREPAID WARRANT(S)
414.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
414.50
DIAMOND TRAX PRO AUDIO PLUS
0015333-42210--
42 REPAIR -MICROPHONE DBC
85.00
09/30/2004
61967
TOTAL PREPAID WARRANT(S)
85.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
85.00
DUPONT FLOORING SYSTEMS
0015340-46250--
15675
16992-206 FLOORING-HERITAGE/PANTERA
1,025.52
09/30/2004
61968
0015340-46250--
15675
16991-206 FLOORING-HERITAGE/PANTERA
6,185.24
09/30/2004
61968
TOTAL PREPAID WARRANT(S)
7,210.76
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
7,210.76
EMBASSY SUITES-OXNARD
0014010-42330-CC405-42330
87516715 CCCA MTG-COUNCIL
491.70
09/30/2004
64101
TOTAL PREPAID WARRANT(S)
491.70
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
491.70
EXTERIOR PRODUCTS INC
0114010-42355--
15884
301 INSTALL/REMOVAL-BANNERS
677.99
09/30/2004
61969
TOTAL PREPAID WARRANT(S)
677.99
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
677.99
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
4
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
FEDERAL EXPRESS
761985861 EXPRESS MAIL -GENERAL
16.60
09/30/2004
61970
0014090-42120--
TOTAL PREPAID WARRANT(S)
16.60
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
16.60
FRAZEE INDUSTRIES INC
741857 SUPPLIES -DBC
319.96
09/30/2004
61971
0015333-41200--
TOTAL PREPAID WARRANT(S)
319.96
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
319.96
GADDMS INC
001-23002--
13418/7834 PK REFUND -DBC 7834
200.00
09/30/2004
61972
TOTAL PREPAID WARRANTS)
200.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
200.00
LOUIS GARCIA
RECREATION REFUND
113.00
09/30/2004
61973
001-34720--
13304/12718
TOTAL PREPAID WARRANT(S)
113.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
113.00
AMANDA GERRARD
001-34780--
13417/12641 RECREATION REFUND
125.00
09/30/2004
61974
TOTAL PREPAID WARRANT(S)
125.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
125.00
GRAND MOBIL
0015310-42200--
26602/26200 EQ MAINT-COMM SVCS
126.22
09/30/2004
61975
0015230-42200--
26602/26200 EQ MAINT-NGHBRHD IMP
195.31
09/30/2004
61975
TOTAL PREPAID WARRANT(S)
321.53
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
321.53
GREY HOUSE PUBLISHING
0015350-41200--
452615 SUPPLIES -RECREATION
179.50
09/30/2004
61976
TOTAL PREPAID WARRANT(S)
179.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
179.50
GUNLOCKE
2505310-46250-13804-46250
15560 483053 LOBBY FURNITURE -DBC
2,268.23
09/30/2004
61977
2505310-46250-13804-46250
15560 495164 LOBBY FURNITURE -DBC
6,009.47
09/30/2004
61977
TOTAL PREPAID WARRANT(S)
8,277.70
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
8,277.70
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
5
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
HOME DEPOT
0015333-41200--
15799
7/16/04 SUPPLIES-DBC
163.30
09/30/2004
61978
0015340-41200--
15799
7/02/04 SUPPLIES-HERITAGE
212.95
09/30/2004
61978
0015340-41200--
15799
8/30/04 SUPPLIES-PANTERA PK
22.54
09/30/2004
61978
0015340-41200--
15799
9/15/04 SUPPLIES-HERITAGE PK
90.48
09/30/2004
61978
0015340-41200--
15799
9/01/04 SUPPLIES-PANTERA
46.58
09/30/2004
61978
TOTAL PREPAID WARRANT(S)
535.85
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
535.85
JENNY HU
001-34780--
13306/13193 RECREATION REFUND
95.00
09/30/2004
61979
001-34780--
13406/13193 RECREATION REFUND
45.00
09/30/2004
61979
TOTAL PREPAID WARRANT(S)
140.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
140.00
HURLIMAN HEATING & AIR CONDTN INC
1264411-42200--
9315 MAINT-SHERIFF SVC CTR
369.80
09/30/2004
61980
TOTAL PREPAID WARRANT(S)
369.80
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
369.80
INTUIT INFORMATION TECHNOLOGY SOLUT
1264411-46250--
15829
231271 COMP EQ-EDITING SYSTEM
1,672.27
09/30/2004
61981
001-20710--
USE TAX PAYABLE
-564.84
09/30/2004
61981
0014070-46235--
15829
231271 COMP EQ-SOFTWARE
2,045.75
09/30/2004
f1981
TOTAL PREPAID WARRANT(S)
3,153.18
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
3,153.18
ABDUR RAUF DEE JAY
001-23002--
13419/12404 PK REFUND-DBC 12404
350.00
09/30/2004
61982
TOTAL PREPAID WARRANT(S)
350.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
350.00
KENS HARDWARE
0015554-41300--
012256 SUPPLIES-ROAD MAINT
38.95
09/30/2004
61983
TOTAL PREPAID WARRANT(S)
38.95
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
38.95
KENSINGTON DIAMOND BAR LLC
1264411-42210--
15578
OCT 04 CAM-SHERIFF S/CTR OCT
398.00
09/30/2004
61984
1264411-42140--
15578
OCT 04 RENTAL-SHERIFF S/CTR OCT
1,225.00
09/30/2004
61984
TOTAL PREPAID WARRANT(S)
1,623.00
TOTAL UNPAID WARRANTS)
.00
TOTAL DUE VENDOR
1,623.00
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
6
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
KLEINFELDER INC
001-23012--
15889
196108 PROF.SVCS-EN-03-405
271.00
09/30/2004
61985
001-23012--
15071
196108 PROF.SVCS-EN 03-405
411.50
09/30/2004
61985
TOTAL PREPAID WARRANT(S)
682.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
682.50
LANDS' END
0014095-41400--
15619
3549019 SUPPLIES -STAFF SHIRTS
25.20
09/30/2004
61986
0014095-41400--
15619
3538797 SUPPLIES -STAFF SHIRTS
26.01
09/30/2004
61986
TOTAL PREPAID WARRANT(S)
51.21
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
51.21
LANTERMAN DEV CENTER/COMM INDUSTRIE
0015558-45503--
15640
267 PARKWAY MAINT-AUG 04
1,829.36
09/30/2004
61987
TOTAL PREPAID WARRANT(S)
1,829.36
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,829.36
CONSTANCE J LILLIE
0015350-45300--
15716
CONTRACT CLASS -SUMMER
244.20
09/30/2004
61988
TOTAL PREPAID WARRANT(S)
244.20
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
244.20
DAVID G LIU
0015510-42325--
REIMB-MTG SUPPLIES
51.10
09/30/2004
61989
TOTAL PREPAID WARRANT(S)
51.10
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
51.10
LOS ANGELES COUNTY SHERIFF'S DEPT
0014411-45402--
71036 BACKFILL TRNG-SEPT 04
1,635.62
09/30/2004
61990
TOTAL PREPAID WARRANT(S)
1,635.62
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,635.62
NANCY LU
001-34780--
13365/13048 RECREATION REFUND
60.00
09/30/2004
61991
TOTAL PREPAID WARRANT(S)
60.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
60.00
MAINTEX
0015340-42210--
15678
754168 SUPPLIES -HERITAGE PK
108.34
09/30/2004
61992
0015333-42210--
15678
752518 SUPPLIES -DBC
222.74
09/30/2004
61992
0015333-42210--
15678
753763 SUPPLIES -DBC
61.01
09/30/2004
61992
0015333-42210--
15678
754169 SUPPLIES -DHC
55.23
09/30/2004
61992
TOTAL PREPAID WARRANT(S)
447.32
TOTAL UNPAID WARRANT(S)
•00
TOTAL DUE VENDOR
447.32
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
7
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCP-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
MANAGED HEALTH NETWORK
RI 31825 OCT 04 -EAP PREMIUMS
128.64
09/30/2004
61993
001-21115--
TOTAL PREPAID WARRANT(S)
128.64
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
128.64
MOBILE MODULAR MANAGEMENT GROUP
2109847 EQ RENTAL-SYC CYN PK
535.84
09/30/2004
61994
0015350-42140--
15697
TOTAL PREPAID WARRANT(S)
535.84
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
535.84
KIMBERLY MOLINA
9/24/04 REIMS -MILEAGE
22.50
09/30/2004
61995
0015510-42325--
TOTAL PREPAID WARRANT(S)
22.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
22.50
ROLAND MORRIS
T & T COMM -9/19
45.00
09/30/2004
61996
0015510-44100--
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
JAGDEEP NAIPAUL
13339 RECREATION REFUND
40.00
09/30/2004
61997
001-34780--
TOTAL PREPAID WARRANT(S)
40.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
40.00
NAKOMA GROUP LLC
0014070-44000--
15589
1935 CONSULTING SVCS -INFO
SYS 3,075.00
09/30/2004
61998
0014070-44000--
15589
1917 CONSULTING SVCS -INFO
SYS 3,000.00
09/30/2004
61998
0014070-44000--
15589
1901 CONSULTING SVCS -INFO
SYS 4,299.50
09/30/2004
61998
TOTAL PREPAID WARRANT(S)
10,374.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
10,374.50
NORWALK POWER EQUIPMENT COMPANY
0015554-41300--
15876
273412 EQ -ROAD MAINT
753.25
09/30/2004
61999
TOTAL PREPAID WARRANT(S)
753.25
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
753.25
OLYMPIC STAFFING SERVICES
0015310-44000--
107022 TEMP SVCS -WK 9/19
317.76
09/30/2004
62000
TOTAL PREPAID WARRANT(S)
317.76
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
317.76
PEPR GRAPHICS
0014095-42110--
1321 PRINT SVCS -BUS CARDS
75.00
09/30/2004
62001
TOTAL PREPAID WARRANT(S)
75.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
75.00
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
8
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO k
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
LIANA PINCHER
0015510-44100--
T & T COMM -9/19
45.00
09/30/2004
62002
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
PITNEY BOWES INC
0014090-42130--
15905
338196 EQ RENTAL-JUL-SEPT 04
209.59
09/30/2004
62003
TOTAL PREPAID WARRANT(S)
209.59
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
209.59
PROTECTION SERVICE INDUSTRIES
0015340-42210--
15687
1916818 ALARM SVCS -HERITAGE
71.88
09/30/2004
62004
0015333-42210--
15687
1942376 ALARM SVCS -DBC
50.00
09/30/2004
62004
0015340-42210--
15687
1916817 ALARM SVCS-SYC CYN PK
89.01
09/30/2004
62004
0015340-42210--
15687
1916819 ALARM SVCS -HERITAGE
79.08
09/30/2004
62004
TOTAL PREPAID WARRANT(S)
289.97
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
289.97
R F DICKSON COMPANY
1155515-45500--
15610
1144170 DEBRIS COMP SVCS -AUG 04
3,889.91
09/30/2004
62005
TOTAL PREPAID WARRANT(S)
3,889.91
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
3,889.91
RALPHS GROCERY/FOOD 4 LESS
0015350-41200--
15638
8/17/04 SUPPLIES -COMM SVCS
4.99
09/30/2004
62006
TOTAL PREPAID WARRANT(S)
4.99
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
4.99
S C SIGNS & SUPPLIES LLC
0015554-41250--
36459 SUPPLIES -ROAD MAINT
450.40
09/30/2004
62007
TOTAL PREPAID WARRANT(S)
450.40
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
450.40
MARIA SANCHEZ
001-34760--
13305/12298 RECREATION REFUND
170.00
09/30/2004
62008
TOTAL PREPAID WARRANT(S)
170.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
170.00
JACK SHAH
0015510-44100--
T & T COMM -9/19
45.00
09/30/2004
62009
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
9
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
WARREN SIECKE
2505510-46412-19804-46412
15807
5312 DESIGN SVCS-PTHFDR/P/HILL
4,000.00
09/30/2004
62010
0015554-44520--
15868
5313 PROF.SVCS-ENGINEERING
872.50
09/30/2004
62010
TOTAL PREPAID WARRANT(S)
4,872.50
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
4,872.50
SMART & FINAL
0015350-41200--
15686
9/8/04 SUPPLIES -RECREATION
201.59
09/30/2004
62011
TOTAL PREPAID WARRANT(S)
201.59
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
201.59
SO COAST AIR QUALITY MANAGEMENT DIS
0014090-42140--
15601
OCT 04 LEASE -CITY HALL OCT 04
20,598.90
09/30/2004
62012
TOTAL PREPAID WARRANT(S)
20,598.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
20,598.90
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
102.52
09/30/2004
62013
1415541-42126--
ELECT SVCS-DIST 41
15.00
09/30/2004
62013
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
71.74
09/30/2004
62013
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
38.06
09/30/2004
62013
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
105.91
09/30/2004
62013
1385538-42126--
ELECT SVCS-DIST 38
79.64
09/30/2004
62013
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
40.44
09/30/2004
62013
0015333-42126--
ELECT SVCS -DHC
7,183.28
09/30/2004
62013
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
56.37
09/30/2004
62013
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
84.68
09/30/2004
62013
TOTAL PREPAID WARRANT(S)
7,777.64
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
7,777.64
SOUTHERN CALIFORNIA GAS COMPANY
0015340-42126--
11861739008 GAS SVCS-HRTG COMM CTR
68.89
09/30/2004
62014
0015333-42126--
04735305627 GAS SVCS -DBC
317.89
09/30/2004
62014
TOTAL PREPAID WARRANT(S)
386.78
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
386.78
SOUTHLAND SPORTS OFFICIALS
0015350-45300--
15734
8/4-9/21 OFFICIAL SVCS -8/4-9/21
1,173.00
09/30/2004
62015
TOTAL PREPAID WARRANT(S)
1,173.00
TOTAL, UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,173.00
SPARKLETTS
0014090-41200--
15575
9629976-61 WATER SUPPLIES -CITY HALL
193.85
09/30/2004
62016
0014090-42130--
15575
9629976-61 EQ RENTAL -CITY HALL
11.50
09/30/2004
62016
TOTAL PREPAID WARRANT(S)
205.35
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
205.35,
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
10
DUE THRU: 09/30/2004
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
STANDARD INSURANCE OF OREGON
PP 19-20 OCT 04-SUPP LIFE INS PREM
196.00
09/30/2004
62017
001-21106--
OCT 04-STD/LTD
1,116.61
09/30/2004
62017
001-21112--
PP 19-20
PP 19-20 OCT 04 -LIFE INS PREMS
652.50
09/30/2004
62017
001-21106--
TOTAL PREPAID WARRANT(S)
1,965.11
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,965.11
STEVENS ENTERPRISES INC
0015510-42110--
0143561 -IN PRINT SVCS -PUBLIC WORKS
96.25
09/30/2004
62018
TOTAL PREPAID WARRANT(S)
96.25
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
96.25
SUBWAY
0015350-41200--
9/24/04 SUPPLIES -P & R COMM
33.53
09/30/2004
62019
0014090-42325--
15700
9/21/04 SUPPLIES-CNCL MTG.
14.37
09/30/2004
62019
TOTAL PREPAID WARRANT(S)
47.90
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
47.90
ANNETTE THOMAS
001-23002--
13500/8842 PK REFUND -HERITAGE 8842
200.00
09/30/2004
62020
TOTAL PREPAID WARRANT(S)
200.00
TOTAL UNPAID WARRANT(S)
-00
TOTAL DUE VENDOR
200.00
YI TONY TORNG
T & T COMM -9/19
45.00
09/30/2004
62021
0015510-44100--
TOTAL PREPAID WARRANT(S)
45.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
45.00
TRUGREEN LANDCARE
0015340-45300--
A15736
1693753689 ADDL MAINT-PAUL GROW PK
4,875.00
09/30/2004
62022
0015340-45300--
1693758304 ADDL MAINT-HERITAGE PK
375.00
09/30/2004
62022
1385538-45500--
A15736
1693753435 ADDL MAINT-DIST 38
5,100.00
09/30/2004
62022
1395539-45500--
A15736
1693785085 ADDL MAINT-DIST 39
107.49
09/30/2004
62022
1385538-45500--
A15736
1693785085 ADDL MAINT-DIST 38
1,241.97
09/30/2004
62022
0015340-45300--
A15736
1693753731 ADDL MAINT-SUMMITRIDGE PK
4,875.00
09/30/2004
62022
0015340-45300--
A15736
1693758272 ADDL MAINT-PARKS
162.50
09/30/2004
62022
TOTAL PREPAID WARRANT(S)
16,736.96
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
16,736.96
URBAN ENTOMOLOGY ASSOCIATE INC
1395539-42210--
1699 BEE REMOVAL-DIST 39
275.00
09/30/2004
62023
TOTAL PREPAID WARRANT(S)
275.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
275.00
ARUN VIRGINKAR
0015510-44100-- T & T COMM -9/19 45.00 09/30/2004 62026
TOTAL PREPAID WARRANT(S) 45.00
TOTAL UNPAID WARRANT(S) .00
TOTAL DUE VENDOR 45.00
VISION SERVICE PLAN
001-21107-- PP 19-20 OCT 04 -VISION PREMIUMS 1,082.80 09/30/2004 62027
TOTAL PREPAID WARRANT(S) 1,082.80
TOTAL UNPAID WARRANT(S) .00
TOTAL DUE VENDOR 1,082.80
WALNUT VALLEY UNIFIED SCHOOL DIST.
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
PAGE:
11
1,140.00
09/30/2004
DUE THRU: 09/30/2004
0015350-42140--
15635
AF05-00011 FACILITY RENTAL -AUG 04
380.00
09/30/2004
PREPAID
0015350-42140--
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
VERIZON CALIFORNIA
0015350-42140--
15635
AFOS-00013 FACILITY RENTAL -AUG 04
120.00
09/30/2004
9098612946 PH.SVCS-DBC
92.77
09/30/2004
62024
0015333-42126--
9098619220 PH.SVCS-SYC CYN PK
90.15
09/30/2004
62024
0015340-42125--
.00
TOTAL PREPAID WARRANT(S)
182.92
WAXIE SANITARY SUPPLY CORP
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
182.92
65371296 SUPPLIES -DBC
974.70
VIKING OFFICE PRODUCTS
62029
0015333-42210--
65924482 MEMO CREDIT
-27.91
821551599 CHAIR -COMM SVCS
99.01
09/30/2004
62025
0015350-41200--
CHAIR -COMM SVCS
99.01
09/30/2004
62025
0015350-41200--
821539290
.00
TOTAL PREPAID WARRANT(S)
198.02
946.79
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
198.02
MTG-CMGR 8/18
ARUN VIRGINKAR
0015510-44100-- T & T COMM -9/19 45.00 09/30/2004 62026
TOTAL PREPAID WARRANT(S) 45.00
TOTAL UNPAID WARRANT(S) .00
TOTAL DUE VENDOR 45.00
VISION SERVICE PLAN
001-21107-- PP 19-20 OCT 04 -VISION PREMIUMS 1,082.80 09/30/2004 62027
TOTAL PREPAID WARRANT(S) 1,082.80
TOTAL UNPAID WARRANT(S) .00
TOTAL DUE VENDOR 1,082.80
WALNUT VALLEY UNIFIED SCHOOL DIST.
'
0015350-42140--
15635
AF05-00010 FACILITY RENTAL-JUL 04
1,140.00
09/30/2004
62028
0015350-42140--
15635
AF05-00011 FACILITY RENTAL -AUG 04
380.00
09/30/2004
62028
0015350-42140--
15635
AF05-00012 FACILITY RENTAL-JUL 04
180.00
09/30/2004
62028
0015350-42140--
15635
AFOS-00013 FACILITY RENTAL -AUG 04
120.00
09/30/2004
62028
TOTAL PREPAID WARRANT(S)
1,820.00
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
1,820.00
WAXIE SANITARY SUPPLY CORP
0015333-42210--
15886
65371296 SUPPLIES -DBC
974.70
09/30/2004
62029
0015333-42210--
65924482 MEMO CREDIT
-27.91
09/30/2004
62029
TOTAL PREPAID WARRANT(S)
946.79
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
946.79
WELLS FARGO CARD SERVICES
0014030-42325--
MTG-CMGR 8/18
42.63
09/30/2004
62030
0014030-42325--
MTG-CMGR 9/13
57.50
09/30/2004
62030
0014070-46235--
SUPPLIES -INFO SYS
104.97
09/30/2004
62030
0014030-42325--
MTG SUPPLIES-CMGR
200.26
09/30/2004
62030
0014030-42325--
MTG-CMGR 9/14
54.81
09/30/2004
62030
TOTAL PREPAID WARRANT(S)
460.17
TOTAL UNPAID WARRANT(S)
.00
TOTAL DUE VENDOR
460.17
REPORT TOTAL PREPAID WARRANTS
REPORT TOTAL UNPAID WARRANTS
REPORT TOTAL
PAGE: 12
PREPAID
AMOUNT DATE CHECK
227.50 09/30/2004 62031
227.50
.00
227.50
180.60 09/30/2004 62032
180.60 09/30/2004 62033
361.20
.00
361.20
379.35 09/30/2004 62034
379.35
.00
379.35
122,088.62
.00
122,088.62
CITY OF DIAMOND BAR
RUN DATE: 09/30/2004 12:03:18
WARRANT REGISTER
DUE THRU: 09/30/2004
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
PAUL WRIGHT
0014090-44000--
15656 9/24/04 A/V SVCS-P/C,CC
TOTAL PREPAID WARRANTS)
TOTAL UNPAID WARRANT(S)
TOTAL DUE VENDOR
WYNDHAM PALM SPRINGS
ICSC CONF-BLAKEY
0014095-42330--
0014095-42330--
ICSC CONT -ROA
TOTAL PREPAID WARRANT(S)
TOTAL UNPAID WARRANT(S)
TOTAL DUE VENDOR
XEROX CORPORATION
0014090-42200--
97969702 EQ MAINT-COPIER AUG
TOTAL PREPAID WARRANT(S)
TOTAL UNPAID WARRANT(S)
TOTAL DUE VENDOR
REPORT TOTAL PREPAID WARRANTS
REPORT TOTAL UNPAID WARRANTS
REPORT TOTAL
PAGE: 12
PREPAID
AMOUNT DATE CHECK
227.50 09/30/2004 62031
227.50
.00
227.50
180.60 09/30/2004 62032
180.60 09/30/2004 62033
361.20
.00
361.20
379.35 09/30/2004 62034
379.35
.00
379.35
122,088.62
.00
122,088.62
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Treasurer's Statement —August 31, 2004
RECOMMENDATION:
Approve the August 2004, Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 65
Meeting Date: Oct. 05, 2004
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances and the effective
yield earned from investments.
PREPARED BY:
Susan Full, Accountant II
Department Head
Attachments:
Treasurer's Statement
Deputy City Manager
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
August 31, 2004
BEGINNING
TRANSFERS
ENDING
BALANCE
RECEIPTS
DISBURSEMENTS IN(OUT)
BALANCE
GENERAL FUND
$23,508,337.09
$868,653.26
$1,204,662.29
$23,172,328.06
LIBRARY SERVICES FUND
(12,214.64)
(12,214.64)
COMMUNITY ORG SUPPORT FD
(2,200.00)
500.00
(2,700.00)
GAS TAX FUND
358,932.75
193294,50
552,227.25
TRANSIT TX (PROP A) FD
1,480,347.80
119,621.19
155,068.45
1,444,900.54
TRANSIT TX (PROP C) FD
747,882.39
60,459.00
808,341.39
ISTEA Fund
0.00
0.00
INTEGRATED WASTE MGT FD
556,855.42
3,822.00
15,653.43
545,023.99
AB2928-TR CONGESTION RELIEF FD
0.00
0.00
AIR QUALITY IMPRVMNT FD
143,862.98
18,586.64
2,579.27
159,870.35
PARK & FACILITIES DEVEL. FD
1,873,322.94
1,873,322.94
COM DEV BLOCK GRANT FD
(45,935.31)
36,030.68
(81,965.99)
CITIZENS OPT -PUBLIC SAFETY FD
219,481.88
3,721.39
215,760.49
NARCOTICS ASSET SEIZURE FD
313,024.83
313,024.83
CA LAW ENFORCEMENT EQUIP PRGM
85,844.27
15,031.13
70,813.14
LANDSCAPE DIST #38 FD
463,084.85
2277.46
19,339.74
446,022.57
LANDSCAPE DIST #39 FD
269,472.05
2,145.27
6,812.89
264,804.43
LANDSCAPE DIST #41 FD
369,845.24
709.81
8,334.31
362,220.74
GRAND AV CONST FUND
111,579.53
111,579.53
CAP IMPROVEMENT PRJ FD
(480,175.14)
241,755.19
(721,930.33)
SELF INSURANCE FUND
1,319,232.40
1,319,232.40
EQUIPMENT REPLACEMENT FUND
194,196.39
194,196.39
COMPUTER REPLACEMENT FUND
(4,061.55)
(4,06.1.55)
PUBLIC FINANCING AUTHORITY FUND
641382.34
449.27
14,151.82
627,679.79
TOTALS
$32,112,09851
$1,270,018.40
$1,723,64059 $OAO
$31,658,47632
SUMMARY OF CASK:
DEMAND DEPOSITS:
GENERAL ACCOUNT
$34,360.16
PAYROLL ACCOUNT
10,421.70
CHANGE FUND
250.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
$45,531.86
INVESTMENTS: USTREASURY Money Market Acct. $627,051.85
LOCAL AGENCY INVESTMENT FD 30,358212.82
30,985264.67
US TREASURY Money Market
CASH WITH FISCAL AGENT: Account $478,972.60
LOCAL AGENCY INVESTMENT FD 148,707.19
(Bond Proceeds Account)
627,679.79
TOTAL CASH $31,658,47632
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up. The regular
account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require 30 days notice.
As a secondary investment option, the City maintains the US Tress my Sweep Accounts with Wells Fargo and the City's Fiscal Agent, Union Bank of
California Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a pool of US Treasury Notes. Interest is
credited to the City's bank accounts on a monthlybasis.
L.A.LF -Effective Yield -August 2004 1.672%
Wells Fargo Money Mkt -Effective Yield -August 2004 0.730%
Union Bank Money Mkt - Effective Yield -August 2004 1.300%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Linda C. Lowry, Treasurer
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.6
Meeting Date: Oct. S. 2004
AGENDA REPORT
TITLE: A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
SUPPORTING THE CALIFORNIA PERFORMANCE REVIEW WITH REGARD TO
DEVOLVING THE SAN GABRIEL AND LOWER LOS ANGELES RIVERS AND
MOUNTAINS CONSERVANCY
RECOMMENDATIONS:
It is recommended that the City Council adopt the Resolution.
FISCAL IMPACT:
Approving this resolution would have no fiscal impact to the City of Diamond Bar. However, it is
projected that the State could save $2.1 million annually beginning in FY 2006.
BACKGROUND / DISCUSSION:
According to the California Performance Review conducted by the Schwarzenegger Administration,
five of the eight separate conservancies, for which the California State Resources Agency is
responsible, do not represent land assets of statewide interest to benefit all Californians. It is
recommended that State funding and governance for these conservancies should be restructured to
provide more direct control and accountability to local agencies.
Within the State Resources Agency, there are eight separate conservancies that acquire lands for
habitat protection and provide public access to open spaces. The conservancies, and other
departments and programs, lack a comp rehensive statewide land conserva tion plan. Without such a
statewide plan, individual organizations have developed their own land conservation strategies that
frequently do not work coherently or cohesively to achieve statewide objectives. Although some
acquisitions are pursued with a statewide perspective, others are simply purchases made as
opportunities arise.
The Department of Fish and Game (DFG) and the Department of Parks and Recreation (DPR) have
statewide responsibility for managing lands for habitat protection and recreation, respectively.
The State Coastal Conservancy covers the largest jurisdiction of these conservancies including the
entire coast and some significant inland areas, especially around the San Francisco Bay. The other
conservancies are each responsible for considerably smaller regions. The Baldwin Hills Conservancy,
the smallest, covers 1,200 acres; yet, ittoo has a predominantly state-level governance structure.
The Tahoe Conservancy, the State Coastal Conservancy and the Santa Monica Mountains
Conservancy concentrate on the protection of land and habitat resources that are of statewide
interest.
The San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy, San Joaquin River
Conservancy, Baldwin Hills Conservancy, San Diego River Conservancy, and Coachella Valley
Mountains Conservancy focus on land acquisitions that are of regional or local interest.
One conservancy, the State Coastal Conservan cy, primarily provides grant funding to local
governments and private non-profits that acquire and manage lands. Other conservancies primarily
acquire and manage lands themselves, and some do both. Conservancies also provide grants to
each other, to DFG or to DPR.
Collectively, the governing boards ofthese conservancies total 90 members. The sizeofthe
respective boards ranges from 7 to 21 members each.
The creation of multiple conservancies has increased state funding for land acquisition and
management in the areas in which conservancies are located. However, the programs have the
following limitations and inefficiencies:
• No master plan exists at the Resources Agen cy level to give conservancies comprehensive,
strategic guidelines for land acquisition and resource protection. Consequently, the state
approach to habitat and recreational land acquisition is a patchwork;
• Creating state conservancies having broad authority within their respective jurisdictions has
impaired strategic planning at the state level, diffused accountability and limited state-level
oversight. The perspective of each conservancy is limited, and the membership of the
conservancy boards is not generally reflective of the state-level policy-makers who are held
accountable for the expend itu re of state funds; and
• Conservancy funding has tended to be used primarily on purchases as opportunities have
arisen, instead of supporting broader statewide resource managem ent priorities set by the
Resources Agency, DPR and DFG.
The recommendation of the California Performance Review is that the Governor should work with the
Legislature to devolve five conservancies of region al or local interest (San Gabriel and Lower Los
Angeles Rivers and Mountains Conservancy, San Joaquin River Conservancy, Baldwin Hills
Conservancy, San Diego River Conservancy, and Coachella Valley Mountains Conservancy) into
local joint powers authorities.
• The proposed legislation should remove state -level majority participation on the
governing boards of those five conservanc ies, and eliminate state Environmental
License Plate Fund and bond funds for staff support.
• The five conservancies of regional or loca I interest should be encouraged to apply and
compete for state bond funds for land acquisition and other projects in the same
manner that all other local and nonprofit entities are eligiblefor state resource bond
funds.
Removing state majority representation on the governing boards and reducing state funding for the
five conservancies that represent local and regional interests would empower these local jurisdictions
to address local land conservation issues.
State -level funding and majority participation on the three conservancie s of statewide interest (Tahoe
Conservancy, State Coastal Conservancy, and Santa Monica Mountains Conservancy) should be
retained.
The remaining conservancies, including the San Gabriel and Lower Los Angeles Rivers and
Mountains Conservancy, would continue asjoint powers authorities that compete for state bond
funding. State law provides for the joint exercise of powers by public agencies and this is an
appropriate governing model for some of the state's conservancies.
Prepared with information from the Ca lifornia Performance Review (2004).
Prepared by:
Jim Clarke, Legislative Analyst
Attachments:
Diamond Bar City Council Resolution 2004 -XX
RESOLUTION NO. 2004 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
SUPPORTING THE CALIFORNIA PERFORMANCE REVIEW WITH REGARD TO DEVOLVING THE
SAN GABRIEL AND LOWER LOS ANGELES RIVERS AND MOUNTAINS CONSERVANCY
WHEREAS the City of Diamond Bar is located within the boundaries of the San Gabriel and Lower
Los Angeles Rivers and Mountains Conservancy; and
WHEREAS, within the California State Resources Agency, there are eight separate conservancies
that acquire lands for habitat protection and provide public access to open spaces; and
WHEREAS, the conservancies lack a comprehensiv a statewide land conservation plan; and
WHEREAS, without such a statewide plan, individual organizations have developed their own land
conservation strategies that frequently do not work coherently or cohesively to achieve statewide
objectives; and
WHEREAS, according to the California Performance Review conducted by the Schwarzenegger
Administration, five of the eight separate conservancies, for which the California State Resources
Agency is responsible, do not represent land assets of statewide interest to benefit all Californians;
and
WHEREAS, the recommendation of the California Performance Review is that the Governor should
work with the Legislature to devolve five conservanc ies of regional or local interest (San Gabriel and
Lower Los Angeles Rivers and Mountains Conservancy, San Joaquin River Conservancy, Baldwin
Hills Conservancy, San Diego River Conservancy, and Coachella Valley Mountains Conservancy)
into local joint powers authorities; and
WHEREAS, the California Performance Review also recommends that State funding and governance
for these conservancies should be restructured to provide more direct contro I and accountability to
local agencies; and
WHEREAS, itis projected that the State could save $2.1 million annually beginning in FY 2006.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar SUPPORTS
the California Performance Review with regard to devolving the San Gabriel and Lower Los Angeles
Rivers and Mountains Conservancy; and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar shat l adopt the Resolution and the City
Clerk shall certify to the adoption.
SECTION 2. That the City Coun cil of the City of Diamond Bar asks all elected local and State
officials to SUPPORT the California Performance Review with regard to devolving the San Gabriel
and Lower Los Angeles Rivers and Mountains Conservancy.
SECTION 3. That certified copies of the resolution be circulated to the following:
San Gabriel Valley COG
Governor Arnold Schwarzenegger
Assemblyman Bob Pacheco
Senator Bob Margett
PASSED, APPROVED AND ADOPTED this __________ day of_____________ ___, 2004
Mayor
I, Linda C. Lowry, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing
Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond
Bar, California, at its regular meeting held on the _________ day of ________________ ___, 2004, by
the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LINDA C. LOWRY, CITY CLERK
CITY OF DIAMOND BAR
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.7
Meeting Date: October 5, 2004
AGENDA REPORT
TITLE: EXTEND TRAFFIC ENGINEERING SERVICES CONTRACTS WITH (a.)
SASAKI TRANSPORTATION SERVICES (AMENDMENT NO. 1) AND (b.)
WARREN C. SIECKE TRANSPORTATION AND TRAFFIC ENGINEERING
(AMENDMENT NO. 9) FOR A PERIOD OF TWO YEARS, COMMENCING
OCTOBER 17, 2004.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
For development related projects, funding will be provided through developer's fees/deposits
paid by the applicant to the City prior to the report review stage. In fisca I year 04/05 a total of
$100,000.00 was estimated for traffic engineering services. Each specific development related
project assignment will be compens ated on either a lump -sum or a time -and -mater ials basis.
For Capital Improvement Projects (City initiated public works projects), funding willbeprovided
through the City's Capital Improvement Project Budget.
BACKGROUND/DISCO SSION:
On September 21, 2001, Public Works/Engineer ing Division requested proposals to provide
professional traffic and transportation engineering services forthe City, on an as -needed basis
for a period of three (3) years with the possibility of two (2 ) additional annual renewals.
Council approved the three year contracts with Sasaki Transportation Services and Warren C.
Siecke Transportation and Traffic Engineering on October 16, 2001.
The scope of services to be provided include: geometric and traffic signal design, reviewing of
various environmental and traffic impact studies, conducting studies and preparing reports,
preparing data for congestion management program, preparing traffic signal operation and
coordination studies, and other related services as requested by the City which pertain to
development and capital improvement projects.
Compensation will beat the rates stipulated in the City Fee Resolution No. 98-28 and the
classifications as outlined in each consultant's updated fee schedule.
Since October 2001, Sasaki Transportation Services and Warren C. Siecke Transportation and
Traffic Engineering have provided professional transportation services in a satisfactory
manner. To provide consistent and continuous services, staff recommends that the City renew
its contracts with Sasaki Transportation Services and Warren C. Siecke Transportation and
Traffic Engineering for two years.
PREPARED BY:
Kimberly Molina, Assistant Engineer Date Prepared: September 29, 2004
REVIEWED BY:
David G. Liu James DeStefano
Director of Public Works Deputy City Manager
Attachments: Contract Amendment for Sasaki Transportation Services
Contract Amendment for Warren C. Siecke Transportation & Traffic
Engineering
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this 5th day October,
2004, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to
as "CITY") and SASAKI TRANSPORTATION SERVICES (hereinafter referred to as
"CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant to
provide Professional Traffic Engineering Services, which the Agreement was dated October
16, 2001.
(ii) The CONSULTANT submitted a proposal to provide Traffic Engineering
Services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 2 of the Agreement is hereby amended to read as follows:
Term of Agreement. "This Contract shall take effect October 17, 2004,
and shall continue until October 31, 2006, unless earlier terminated pursuant to the provisions
herein.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in comp liance with the schedule
set forth in Exhibit "C. Payment will be made only after submission of proper invoices in the
form specified by City.
Section 3: Each party to this Agreement Amendment No. 1 acknowledges that
no representatio n by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any
modification of this Amendment No. 1 shall be effective only if it is in writing signed by the
p a rti es.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
Amendment No. 1 as ofthe day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
SASAKI TRANSPORTATION SERVICES
By:
City Attorney Steve Sasaki, P.E.
ATTEST: CITY OF DIAMOND BAR
Linda C. Lowry, City Clerk Linda C. Lowry, City Manager
DATE:
AMENDMENT NO. 9
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 9 to the Agreement is made and entered into this 5th day of
October, 2004, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and WARREN C. SIECKE TRANSPORTATION AND TRAFFIC
ENGINEERING (hereinafter referred to as "CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant to
provide Professional Traffic Engineering Services, which the Agreement was dated October
16, 2001.
(ii) The CONSULTANT submitted a proposal to provide Traffic Engineering
Services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 2 of the Agreement is hereby amended to read as follows:
Term of Agreement. "This Contract shall take effect October 17, 2004,
and shall continue until October 31, 2006, unless earlier terminated pursuant to the provisions
herein.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in comp liance with the schedule
set forth in Exhibit "C. Payment will be made only after submission of proper invoices in the
form specified by City.
Section 3: Each party to this Agreement Amendment No. 9 acknowledges that
no Representatio n by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 9 shall be valid and binding. Any
modification of this Amendment No. 9 shall be effective only if it is in writing signed by the
p a rti es.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
Amendment No. gas ofthe day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
WARREN C. SIECKE TRANSPORTATION AND
TRAFFIC ENGINEERING
By:
City Attorney Warren C. Siecke, P.E.
I,�111111MR1ei11VK9]y1]/-1ky[W.U1-7_1:7
Linda C. Lowry, City Clerk Bob Zirbes, Mayor
DATE:
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.8
Meeting Date: October 5, 2004
AGENDA REPORT
TITLE: EXTEND SOILS AND GEOTECHNICAL ENGINEERING SERVICES
CONTRACTS WITH (a.) KLEINFELDE R, INC. (AMENDMENT NO. 1),
(b.) ARROYO GEOTECHNIC AL (AMENDMENT NO. 1) AND (c.) LEIGHTON
AND ASSOCIATES, INC. (AMENDMENT NO. 2), FOR A PERIOD OF TWO
YEARS, COMMENCING OCTOBER 17, 2004.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
For development related projects, funding will be provided through developer's fees/deposits
paid by the applicant to the City prior to the report review stage. In fisca I year 04/05 a total of
$20,000 was estimated for soils and geotechnical engineering services. Each specific
development related project assignment will becompensated on either a lump -sum ora time -
and -materials basis. For Capital Improvement Projects (City initiated public works projects),
funding will be provided through the City's Capital Improvement Project Budget.
BACKGROUND/DISCO SSION:
On September 10, 2001, Public Works/Engineer ing Division requested proposals to provide
professional soils and geotechnical engineering services for the City, on an as -needed basis
for a period of three (3) years with the possibility of two (2 ) additional annual renewals.
Council approved the three year contracts with Klienfelder, Inc., Arroyo Geotechnical, and
Leighton and Associates, Inc. for soil and geotechnical engineering services on October 16,
2001.
The scope of services included: review and recommendation of various soils investigations,
geotechnical, engineering geology, and environmental remediation reports which pertain to
development and capital improvements projects, pavement testing and analysis, soils
investigation and compaction testing, and other related services as requested by the City
which pertain to development and capital improvement projects.
Compensation will beat the rates stipulated in the City Fee Resolution No. 98-28 and the
classifications as outlined in each consultant's updated fee schedule.
Since October 2001, Kleinfelder, Inc. Leighton &Associates, Inc., and Arroyo Geotechnical
have provided professional soils and geotechnical engineering services in a satisfactory
manner. To provide consistent and continuous services, staff recommends renewing its
contracts with Kleinfelder, Inc., Arroyo Geotechnical and Leighton & Associates, Inc. for an
additional two years.
PREPARED BY:
Kimberly Molina, Assistant Engineer Date Prepared: September 29, 2004
1 V VVI ATIN =102 YA
David G. Liu James DeStefano
Director of Public Works Deputy City Manager
Attachments: Contract Amendment for Kleinfelder, Inc.
Contract Amendment for Arroyo Geotechnical
Contract Amendment for Leighton & Associates, Inc.
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this 5th day of
October, 2004, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and KLEINFELDER, INC. (hereinafter referred to as "CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant to
provide Professional Soils and Geotechnical Engineering Services, which the Agreement was
dated October 16, 2001.
(ii) The CONSULTANT submitted a proposal to provide Soil and
Geotechnical Engineering Services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT
Section 1: Section 2 of the Agreement is hereby amended to read as follows:
Term of Agreement. "This Contract shall take effect October 17, 2004,
and shall continue until October 31, 2006, unless earlier terminated pursuant to the provisions
herein.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in comp liance with the schedule
set forth in Exhibit "C. Payment will be made only after submission of proper invoices in the
form specified by City.
Section 3: Each party to this Agreement Amendment No. 1 acknowledges that
no Representatio n by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any
modification of this Amendment No. 1 shall be effective only if it is in writing signed by the
p a rti es.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
Amendment No. 1 as ofthe day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
KLEINFELDER, INC.
By:
City Attorney John S. Lohman, P.E., G.E.
Vice President, Regional Manager
Wei kVK91a11F-1ky[W.U1-7_1:7
Linda C. Lowry, City Clerk Bob Zirbes, Mayor
DATE:
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this 5th day of
October, 2004, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and ARROYO GEOTECHNICAL (a subsidiary of Wildan) (hereinafter
referred to as "CONSULTANT').
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant to
provide Professional Soils and Geotechnical Engineering Services, which the Agreement was
dated October 16, 2001.
(ii) The CONSULTANT submitted a proposal to provide Soils and
Geotechnical Engineering Services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT
Section 1: Section 2 of the Agreement is hereby amended to read as follows:
Term of Agreement. "This Contract shall take effect October 17, 2004,
and shall continue until October 31, 2006, unless earlier terminated pursuant to the provisions
herein.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in comp liance with the schedule
set forth in Exhibit "C. Payment will be made only after submission of proper invoices in the
form specified by City.
Section 3: Each party to this Agreement Amendment No. 1 acknowledges that
no Representatio n by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any
modification of this Amendment No. 1 shall be effective only if it is in writing signed by the
p a rti es.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement No.
1 as of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
ARROYO GEOTECHNICAL-
By:
EOTECHNICAL
By:
City Attorney Ross Khiabani, P.E., G.E.
President, C.E.O
I-j11110RIeikVogely1]/-11ky �1.U1-711:7
Linda C. Lowry, City Clerk Bob Zirbes, Mayor
DATE:
AMENDMENT NO.2
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 2 to the Agreement is made and entered into this 5th day October,
2004, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to
as "CITY") and LEIGHTON & ASSOCIATES, INC. (hereinafter referred to as
"CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant to
provide Professional Soil and Geotechnical Engineering Services, which the Agreement was
dated October 16, 2001.
(ii) The CONSULTANT submitted a proposal to provide Soil and
Geotechnical Engineering Services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT
Section 1: Section 2 of the Agreement is hereby amended to read as follows:
Term of Agreement. "This Contract shall take effect October 17, 2004,
and shall continue until October 31, 2006, unless earlier terminated pursuant to the provisions
herein.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "C. Payment will be made only after submission of proper invoices in the
form specified by City.
Section 3: Each party to this Agreement Amendment No. 2 acknowledges that
no Representatio n by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 2 shall be valid and binding. Any
modification of this Amendment No. 2 shall be effective only if it is in writing signed by the
p a rti es.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement No.
2 as of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
LEIGHTON & ASSOCIATES, INC.
By:
City Attorney David C. Smith, P.E.
Vice President
I_111111��eikVK91y1]/-1ky[W.U1-7_1:7
Linda C. Lowry, City Clerk Bob Zirbes, Mayor
DATE:
Agenda: 6.9
Meeting Date: October 5, 2004
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: RESOLUTION NO. 2004 -XX ACCEPTING AN IRREVOCABLE OFFER
OF DEDICATION FOR ROAD PURPOSES FROM DANTE M. SENESE,
THE OWNER OF THE SOUTHCOAS T CABINET PROPERTY LOCATED
AT THE NORTHEAST CORNER OF LEMON AVENUE AND LYCOMING
STREET
RECOMMENDATION:
Approve and authorize the Director of Public Works to sign the Irrevocable Offer of
Dedication.
FINANCIAL IMPACT:
This action has no financial impact on the City
BACKGROUNDiDISCU SSION:
The existing right-of-way width of Lycoming Street in front of the property located at the
northeast comer of Lemon Avenue and Lycoming Street is 60 feet. Lycoming Street is
an east -west two lane undivided roadway and is classified as a residential road in the
City's General Plan Circulation Element with a right-of-wa y dedication standard of 80
feet. As a condition of approval for the Southcoast Cabinet project, 10 feet of the
property frontage along Lycoming Street needs to be dedicated per the Planning
Commission Resolution No. 2002-39. An additional 10 feet will be dedicated in the
future along the south side of Lycoming Street upon any development at the Walnut
Valley Unified School District property located at Walnut Elementary School.
The property lines have been adjusted by way of an Irrevocable Offer of Dedication for
Road Purposes prepared by staff. The property owner has executed the attached
Irrevocable Offer for the City's approval and acceptance.
PREPARED BY:
Kimberly Molina, Assistant Engineer
V:kTjl=kf19:1l-]'E
David G. Liu James DeStefano
Director of Public Works Deputy City Manager
Attachments: Aerial Map
Resolution No. 2004 -XX
Irrevocable Offer of Dedication for Road Purposes
RESOLUTION 2004 -XX
RESOLUTION OF THE CITY COUNCI L OF THE CITY OF DIAMOND BAR
ACCEPTING AN IRREVOCABLE OFFER OF DEDICATION FOR ROAD
PURPOSES.
A. RECITALS :
(i) WHEREAS, Dante M. Senese is the owner of the property located at the
northeast corner of Lemon Avenue and Lycoming Street and has offered the City of
Diamond Bar a dedication for such portions of property more particularly described in
Exhibits A and B of the Irrevocable Offer of Dedication for Road Purposes attached
h ereto ;
(ii) WHEREAS, the City Engineer has reviewed, approved and recommends
acceptance of the Irrevocable Offer of Dedication for Road Purposes; and
(iii) WHEREAS, all legal prerequisites to the acceptance of this offer and the
adoption ofthis resolution have occurred.
B. RESOLUTION :
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, DOES HEREBY RESOLVE:
Section 1. The City Council of the City of Diamond Bar does hereby find that
all of the facts set forth in the recitals of this resolution are true and correct.
Section 2. The City Council of the City of Diamond Bar does hereby accepts
the Irrevocable Offer of Dedication for Road Purposes attached hereto from Dante M.
Senese and consents to recordation of this offer of dedication.
Section 3. The City Clerk of the City of Diamond Ba r is hereby authorized and
directed to cause the Irrevocable Offer of Dedication for Road Purposes to be recorded
on behalf of the City in the Office of the County Recorder and to execute any and all
other documents as may be necessary or conveni ent to effect the recordation, and to
certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 5th day of October, 2004.
Bob Zirbes, Mayor
/_VINO&III
Linda C. Lowry, City Clerk
I, LINDA C. LOWRY, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 5th day of October, 2004, by the
following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
LINDA C. LOWRY, City Clerk
City of Diamond Bar
0 1 '.
JR0
iA I
I I�
Project Site
Southcoast Cabinet I
10 feel ofdcdlwled pruperlr
Lycoming Street
' Y 10feet of future dedicated property from the ViWSD
Agenda #
Meeting Date
CITY COUNCIL� e� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manager
TITLE: RESOLUTION SUPPORTING CURRENT SHERIFF/CONTRACT SERVICES
COST MODEL AND URGING THE COUN TY BOARD OF SUPERVISORS TO
COLLABORATE WITH ALL CITIES BEFORE AMENDING THE BASIC LEVEL
OF COUNTYWIDE SHERIFF SERVICE
RECOMMENDATION: Approve resolution.
BACKGROUND/DISCU SSION: As part of the County Supervisors' struggle to balance the County
budget this year, a direction was given to the County Auditor to review the billing model used to
charge Contract Cities for Sheriff services with the goal of determining costs which could be billed to
the cities, contract as well as independent.
California Contract Cities Association President Margaret Finlay appointed a committee to work with
the County Auditor while this review is compiled. The committee and other representatives of the
Sheriff Department met last week with David Janssen, County CAO. La Canada Flintridge Council
Member Gregory Brown did an excellent job presenting the reasons why the current cost model
should not be modified. The CAO suggested that the City Councils begin to deal with this matter
directly with the Supervisors as he was required to continue with the directive which had been given
to him.
The attached resolution has been prepared stating support for the historic method used to bill
contract cities for Sheriff services and refers to a number of reasons why the method should not be
amended. Finally, the resolution encourages the County Board of Supervisor to continue to
collaborate with the cities, both contract and independent, regarding the base level of law
enforcement services provided to and already paid for by all County residents.
Attachment: Resolution
IV*Y•]101IN] ;■ZW
A RESOLUTION OF THE CITY COUNCIL OF TH E CITY OF DIAMOND BAR SUPPORTING THE
CURRENT COST MODEL EMPLOYED BY THE LOS ANGELES COUNTY SHERIFF TO
CONTRACT SERVICES TO CITIES AND AGENCIES
AND URGING THE LOS ANGELES COUNTY SUPERVISORS
TO CAREFULLY CONSIDER,
IN COLLABORATION WITH THE SHERIFF AND ALL CITIES,
THE COUNTYWIDE PUBLIC SAFETY CONSEQUENCES
OF AMENDING THE 'BASIC' COUNTYWIDE SHERIFF SERVICES
CURRENTLY PROVIDED AS BASE SUPPORT TO ALL CITIES
RECITALS:
WHEREAS, since 1952 the contract city formula has provided an economical way for cities to
incorporate with ready, well -staffed County service departments already in place, and no need for
heavy capital investment in new municipal facilities; and
WHEREAS, 40 of the 88 Los Angeles cities rely upon the Los Angeles County Sheriff
Department for policing services because the Sheriff has provided reliability, stability, and affordable
security to their residents and businesses; and
WHEREAS, the formula in place for the contract billing as well as the distribution of
countywide Sheriff Services is the result of decades of County/City policy as well as a history of
Grand Jury reviews, legal actions, State legislative battles, and extended negotiations; and
WHEREAS, certain general law enforcement services that are provided to all County residents
have historically been paid for using tax and fee proceeds paid by all County residents; and
WHEREAS, independent and contract cities both utilize the Sheriff for critical general law
enforcement services such as hom icicle investigations, crime laboratory, aero bureau, special gang
and drug units; and
WHEREAS, the statewide re -distribution of property tax (bail-out) after the passage of
Proposition 13, included a marked discount to contra ctcities in favor of the independent cities who
did not have the advantage of a more economical public safety contract; and
WHEREAS, some benefits accruing to the organization of the Sheriff Department as a result
of having 40 city -clients include increased patrol availability for the unincorporated areas; increased
number of stations to cover the countywide service area; and increased size of deputy -pool to secure
a succession of qualified law enforcement professionals to fill higher ranks; and
WHEREAS, many independent cities rely upon the provision of countywide Sheriff services in
critical areas like homicide investigations, crime laborator y, aero bureau, special gang and drug units;
and
WHEREAS, the Board of Sup ervi so rs has requested the Auditor-ControlI erto make
recommendations regarding billing costs excluded from the contract city cost model; and
WHEREAS, the countywide services provided by the Sheriff for public safety are best
provided by the Sheriff as a matter of efficient law enforcement methods; and
WHEREAS, additional Public Safety funds in city (independent as well as contract) budgets
may not be available to bear a shift of countywide Sheriff services costs without reducing other Public
Safety expenditures.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES
HEREBY RESOLVE, DETERMIN E AND ORDER AS FOLLOWS:
Section 1. That the current cost model employed by the Sheriff to charge cities under contract
with the Sheriff for policing services serves the countywide public interest and should not be
amended.
Section 2. That amending the current countywide Sheriff services will reduce the funds
available for policing services in most cities and could result in less effective law enforcement if cities
deny funding.
Section 3. That any ultimate change to the cost distribution of current countywide services
must be the result of careful and deliberate study and collaboration between the County and the cities
and other agencies affected.
Section 4. That the City Clerk send copies of the resolution to the Board of Supervisors and
the Executive Director of the California Contract Cities Association.
PASSED, APPROVED AND ADOPTED this _______ day of_____________ , 2004, by the following
vote:
AYES:
NOES:
MAYOR
I_1%i0*116
CITY CLERK
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # _6.11
Meeting Date: _10/05/04
AGENDA REPORT
TITLE: APPROVAL OF CONTRACT AMENDMENT #2 WITH VALLEY CREST LANDSCAPE
MAINTENANCE, INC. TO ADD THE MAINTENA NCE OF LANDSCAPING AT THE DIAMOND BAR
CENTER, SUMMIT RIDGE PARK AND SUMMIT RIDGE MINI -PARK IN THE AMOUNT OF $67,275,
PLUS APPROVAL OF $145,000 FOR LANDSCAPE IMPROVEMENTS AT AND ADJACENT TO
THE DIAMOND BAR CENTER FOR ATOTAL AMENDMENT AMOUNT OF $212,275, RESULTING
IN A TOTAL CONTRACT AMOUNT OF $333,511. 26, PLUS A CONTINGENCY OF $20,000 FOR A
2004/05 AUTHORIZATION OF $353,511.26 FOR VALLEY CREST LANDSCAPE MAINTENANCE,
INC.; AND THE APPROPRIATION OF $35, 000 FROM LLAD #39 RESERVES FOR
IMPROVEMENTS AND ENHANCEMENT OF LANDSCAPE MAINTENANCE AT SUMMIT RIDGE
MINI PARK.
RECOMMENDATION: Approve contract amendment and appropriation.
FINANCIAL IMPACT: Total cost for Amendment #2 in the 2004/05 FY Budget is $212,275. To
fund this amount, the following funding sources are already included in the current fiscal year budget:
1. Annual landscape maintenance budget forthe Diamond Bar Center, $62,620
Summit Ridge Park and Summit Ridge Mini Park
2. Revision of budget priorities in the 2004/05, per list in Discussion section $114,655
Sub -Total $177,275
3. Appropriation from LLAD #39 Reserves $35,000
GRAND TOTAL $212,275
LLAD #39 Reserves currently totals $121,630.
BACKGROUND: Valley Crest Landscape Maintenance, Inc. currently maintains Peterson and
Pantera Parks under contra ctwith the City of Diamond Bar. The current contract specifies regular
services with costs that tota 1 $121,236.26 for the 2004/05 FY, plus authorization of$20,000 for as -
needed work, for a total 2004/05 FY authorization of $141,236.26.
The contractor that constructed the Diamond Bar Center, KPRS, turned over maintenance of the
landscape atthe site on September 23, 2004. Itis now the responsibility ofth e City of Diamond Bar to
maintain the landscaping atthe Diamond Bar Center. City staff solicited bids from its three current
landscape maintenance contractors, Valley Crest, Tru Green and Excel. After review of the three
proposals, staff believes that the proposal from Valley Crest offers the highest quality and the best
plan for landscape viability and sustainability.
It has been staffs experience with Valley Crest at Peterson and Pantera Parks that Valley Crest
provides excellent and responsive service, plus maintains a forward -I ooking philosophy that results in
the ever increasing beauty of both parks and recommendati ons that produce continuous
improvement. Valley Crest has been providing landsca pe maintenance service atthese parks since
April, 2003, for about one and a half years. Staff believes their proven quality of service, work ethic
and philosophy will best meet the needs of the Diamond Bar Center, including the expectations of
facility users as well as the dema nds of the adjacent neighborhood.
DISCUSSION: Ever since the construction of the Diamond Bar Center has been completed, staff
has received nothing but compliments and praise for the building. That has not been the case for the
landscaping. Although the landscaping immediately nextto the building is good and will be retained,
much of the site has been hydro seeded with a mix of native plants. To the untrained eye, the native
plants look more like weeds than the "lush landscapi ng" that users and neighbors expect to see. The
areas where staff recommends the landscaping be up -graded include:
1. West side of access road.
2. All planters in both parking lots, east and west sides
3. Perimeters of both parking lots
4. Area Adjacent to flag poles
5. Perimeter area north of Center
6. Area near the Center monument sign
7. Future building pad
8. All slopes around project, a total of 6.5 acres
9. 1.04 acres of slopes and ground cover at Summit Ridge mini -park
Itis expected the cost to up -grad ethe landscaping will total $145,000.
Funds can be made available in the current 2004/05 FY budget to complete this work by utilizing the
following funding sources and delaying the followin g scheduled improvements to next fiscal year:
Proiects recommended for delav/Fundina Source 2004/05 FY Budaet Amount
Four new sets of Bleachers at Peterson Park $40,000
Maple Hill Park Tot Lot Improvements $25,000
Un -Named Improvements at Diamond Bar Center' $29,000
Funds remaining from capital projects completed $20,655
At Parks (new carpet at Pantera and Heritage;
And new roof at Maple Hill)
Annual landscape maintenance budget for the Diamond Bar $62,620
Center, Summit Ridge Park and Summit Ridge Mini Park
TOTAL $177,275
*The City Council approved $100,000 for potential improvements at the Diamond Bar Center in
the 2004/05 FY Budget. Of the $100,000 total budgeted, $29,000 remains unspent and
unencumbered. Please seethe attached detail of account number 001-5333-46250 that shows
how these funds have been spent and plans for how the remainder could be spent, if not used to
up -grade the landscaping.
The regular service for contract landscape maintenance atthe Diamond Bar Center, Summit Ridge
Park and Summit Ridge Mini -Park, including theup-graded landscaping as proposed, will cost
$212,275 for the remainder of the 2004/05 fiscal year. Currently, there is $177,275 included in the
2004/05 FY budget to pay these costs. Staff recommends that the remaining funding needed for
these services come from the following source:
Funds already included in the 2004/05 FY Budget $177,275
LLAD #39 Reserves for improved landscaping and increased maintenance of $35,000
Summit Ridge Mini- Park
TOTAL FUNDING FORAMENDMENT #2 $212,275
REVIEWED BY:
Bob Rose James DeStefano
Director of Community Services Deputy City Manager
Attachments: Contract with Valley Crest Landscape Inc. dated April 1, 2003
Contract Amendment #1 dated July 1, 2004
Contract Amendment #2 dated October 5, 2004
Details for Diamond Bar Center account number 001-5333-46250
2004/05 Fiscal Year Budget
Details for Diamond Bar Center account number 001-5333-46250
Original Budget: $100,000 (General Fund) + $21,000 (Grant Funds") _ $121,000
Projects Funded:
Retaining wall at toe of slope adjacent to ball field
Retaining walls attwo (2) backflows along Grand Ave. and Summit Ridge Road
Protective fence at top of slope adjacent to flag poles
Two (2) gates to block vehicle access when Center is closed
Improved security camera system "" (Grant Funded)
ADA accessible front door opening system
Lighting for Sycamore Room patio and catering access area outside kitchen
Additional lighting atwest patio adjacent to banquet room
Electrical access and transformer for holiday lights on sycamore tree in formal
drop-off area to banquet room
Up -graded lighting for cougar statue at comer of Grand Ave and Summit Ridge
Road
Traffic study regarding possible guardrails along access road
Mecho Shades for windows in office, Willow Room and east hallway
Final purchase of furniture for lobby
TOTAL FUNDS SPENT
TOTAL FUNDS REMAINING
$23,000
$5,000
$7,731
$5,048
$21,000"
$6,571
$1,560
$6,200
$2,500
$975
$6,000
$4,894
$1,500
$91,979
$29,021
Potential Projects at Diamond Bar Center that will be deferred to next Fiscal Year (05/06):
Pipe and drape materials to create room separators/tempora ry window shades $5,000
For special ethnic ceremonies (currently requested about once per week by
facility users). Note — Estimated cost
Time Clocks for Diamond Bar Center $3,000
Flagstone walkway around rock wall and through slot in wall $8,000
Air conditioning duct for Communi cations Room (HVAC and Security computers) $1,000
Guard Rail along access road $75,000
Protective fence to replace chain link fence at two (2) drain inlets along $3,000
Summit Ridge Road
Replacement digital projector for banquet room $25,000
TOTAL COST OF POTENTIAL PROJECTS $120,000
AMENDMENT #2 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT is made this 5th day of October, 2004 by and between the CITY OF
DIAMOND BAR, a municipal corporation of the State of California ("CITY") and VALLEYCREST
LANDSCAPE MAINTENANCE, ("CONTRACTOR")
Recitals:
a. VALLEYCREST LANDSCAPE MAINTENAN CE entered into a 15 month
AGREEMENT with CITY effective April 1, 2003 ("the AGREEMENT") for Landscape
Maintenance at locations listed in Exhibit A-
b. CITY extended AGREEMENT with CONTRACTOR for the period of July 1, 2004
through June 30, 2005, in the amount of $121,236.26, plus a contingency of $20,000 for a total
authorization of $141,236.26.
C. Parties desire to amend the AGREEMENT to add three additional locations to
AGREEMENT and to increase the AGREEMENT amount by $212,275, for an AGREEMENT
amount of $333,511.26, plus a contingency of $20,000 for a total authorization of $353,511.26.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Exhibit A is revised to add Diamond Bar Center, Summit Ridge Park and Summit Ridge
Mini -Park as additional locations.
Section 2 — AGREEMENT amount is increased to $333,511.26, plus a contingency of $20,000 for a
total authorization of $353,511.26.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #2 TO AGREEMENT on the
date and year fust written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
VALLEYCREST LANDSCAPE MAINTENANCE
Contractor
Signed Signed
Bob Zirbes
Title: Mayor Title _
APPROVED TO FORM
City Attorney
Linda Lowry
City Clerk
1wr
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda No. 7.1
Meeting Date: October S, 2004
AGENDA REPORT
TITLE: Adopt Resolution No. 2004 — XX Adopting the Natural Hazards Mitigation Plan In
Accordance With the Federal Disaster Mitigation Act of 2000 (Public Law 106-390)
RECOMMENDATION:
Approve.
FISCAL IMPACT:
There is no fiscal impact related to this item.
BACKGROUND / DISCUSSION:
The Disaster Mitigation Act of 2000 (DMA 2000) requi res that all local agencies must have a local
Natural Hazards Mitigation Plan in place to be eligible for both pre and post disaster federal funding.
A Natural Hazards Mitigation Plan is a comprehens ive document that identifies potential natural
hazards, the extent of risk posed by these hazards, the vulnerabilities of the City to these hazards
and the actions the City may take to mitigate or reduce the potential impact of the hazards. The local
mitigation plan process places emphasis on reducin g risk and ensuring effects from natural hazards
through pre -event risk identification, assessment and mitigation. This process shifts much of the
emphasis from the typical Pub IicSafety oriented disaster response approach to a Community
Development (Planning, Building, Public Works, Engineering, etc.) oriented disaster mitigation
approach.
The City of Diamond Bar has undertaken completion of the Plan in order to meet a mandate set forth
by the Federal Emergency Management Agency (FEMA). The Federal government is no longer
willing to pay for repetitive disaster damage or damage that can be easily averted by pre -event
actions. The local mitigation plan process places emphasis on reducing risk and ensuing effects from
natural hazards through pre -event risk identification, assessment and mitigation. Not only does this
Plan better prepare the City to anticipate and organize for a natural disaster, itwill ensure the City
receives the most assistance possible in the unfortunate and unlikely event of any such disaster.
The local mitigation plan is the representation of Diamond Bar's commitment to reduce risks from
natural hazards and serves as a guide for decision makers as they commit resources toward reducing
the effects of natural hazards. The City must complete this comprehensive mitigation plan by
November 1, 2004 pursuant to the FEMA guidelines in order to be eligible to receive project grants
and reimbursement for declared local emergencies and disasters such as earthquakes, landslides,
floods, wildfires and windstorms.
Completion and implementation of the Mitigation Plan is the result of several months of intense work
in order to meet the FEMA deadline. Failure to implement a plan could have a devastating impact on
a jurisdiction/a gency in the event of a natural disaster. If an agency has not submitted a plan by the
November deadline it would have to wait to submituntil November 2005 and would not be eligible for
FEMA funding for any natural disaster event occurring between the filing periods. The Plan also
provides an implementatio n schedule and a five-year matrix for the future mitigation requirements.
The Natural Hazards Mitigation Plan document presented for adoption is an updated and improved
version of the Draft Plan which was submitted to the Council on September 7, and reviewed at the
Study Session held September 21, 2004. In addition, there was a Study Session held May 18 to
outline and explain the Plan and the process for its implementation . The adopted Plan will be
submitted to FEMA and the State Office of Emergency Services before the November 1, 2004
deadline.
Prepared by: Approved by:
John Bingham James DeStefano
Consultant Deputy City Manager
Attachment: Natural Hazards Mitigation Plan
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR ADOPTING
THE NATURAL HAZARD MITIGATION PLAN IN
ACCORDANCE WITH THE FEDERAL DISASTER
MITIGATION ACT OF 2000 (PUBLIC LAW 106-390)
WHEREAS, In 2000 the Disaster Mitigation Act was enacted which required all
public agencies to complete a Natural Hazards Mitigation Plan in accordance with
guidelines set forth by the Federal Emergency Management Agency (FEMA);
WHEREAS , the City of Diamond Bar formed a Committee of city staff and local
agency support personnel who worked diligently to complete the complex and
comprehensive Plan;
WHEREAS , and the Plan identifies potential natural hazards and the extent of
risk posed by said hazards, outlines actions the City can take to mitigate or reduce the
potential impact of hazards and provides an implementatio n schedule for the years 2004-
2009;
WHEREAS , There are actions that can be undertaken to address hazards, no
matter how large or small, that can support disaster resiliency and sustainability in our
community.
NOW THEREFORE BE IT RESOLVED AND ORDERED by the City
Council of the City of Diamond Bar, as follows:
Section 1. The City Council of the City of Diamond Bar does hereby adopt
the Natural Hazard Mitigation Plan, establishing goals and objectives to ensure the
health, safety and welfare of its citizens, in the event of a natural disaster.
Section 2. The Natural Hazard Mitigati on Plan comprised of a collection of
policies and actions on how the community with grow and change in the future and will
serve as a blueprint for how it can achieve sustainability and disaster resiliency. The plan
will be the result of a process involving city departments, local agencies, business people,
landowners, developers and citizens and will reflect local values and concerns.
Section 3. The Natural Hazard Mitigati on Plan will meet the program criteria
of the Disaster Mitigation Act of 2000 in order that the City of Diamond Bar will remain
eligible for future pre -disaster and post -disaster mitigation program funds to ensure the
health, safety and welf are of its citizens.
Section 4. The City Clerk shall certify to the passage and adoption of the
resolution and the same shall thereupon take effect and is in force.
2004.
APPROVE, PASSED AND ADOPTED this 5h day of October,
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
I, Tommye Cribbins, Executive Assistant, Diamond Bar, California, CERTIFY
that this resolution was adopted by the City Council at the regular meeting of the City
Council held on October 5th, 2004, and was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
City Clerk
CITY OF DIAMOND BAR
MEMORANDUM
Date: October 5, 2004
To: Mayor & City Council
Via: Linda Lowry, City Manager
IV
From: James DeStefano, Deputy City Manakp
John Bingham, Consultant
Subject: Correction Pages for Final Natural Hazards Mitigation Plan
for Adoption October 5, 2004
Attached are corrected pages for the Final version of the Natural Hazards
Mitigation Plan set for adoption by the City Council this evening. The
changes are as follows:
Page 14, paragraph three, third sentence: the words
"interviewing long time residents," has been removed.
Page 61, paragraph 3, second sentence: the words "City
Council (or other authority)" removed and replaced with "City
Manager".
Page 62, last paragraph, first sentence: the words "the
recommends listed above" removed and replaced with "the
recommendations related to Plan Maintenance as outlined in the
previous paragraphs..."
Page 92, second paragraph, last sentence: "Table xx-xx"
corrected to read "Table 6 — 3".
Page 118, forth paragraph, last sentence: the sentence "There
are no manufactured homes in Diamond Bar." has been added.
Attachments
These requirements are spelled out in greater detail in the following plan sections and supporting
documentation.
A minimum of two public workshops (or other public forums) is recommended to meet the
requirement for public participation, in addition to the inclusion of representatives from outside
organizations on the planning committee itself. The timing and scheduling of the workshops may
vary from one community to another depending on how each city's committee organizes its work
and the particular needs of the community.
The City of Diamond Bar staff examined existing mitigation plans from around the country,
current FEMA hazard mitigation planning standards and the State of California Natural Hazards
Mitigation Plan Guidance.
Hazards specific research: The City of Diamond Bar staff collected data and compiled research on
five hazards: earthquakes, earth movement, floods, wildfires and wind storms. Research materials
came from state agencies including OES, and CDF. The City of Diamond Bar staff conducted
research by referencing historical local newspapers, long time City of Diamond Bar employees and
locating City of Diamond Bar information in historical documents.
The City of Diamond Bar staff identified current mitigation activities, resources and programs, and
potential action items from research materials and stakeholder interviews.
Public Meetings
The City of Diamond Bar staff facilitated two public meetings to gather comments and ideas from
City of Diamond Bar citizens about mitigation planning and priorities for mitigation plan goals.
The first meeting, held May 18, 2004, was held as a City Council Study Session as a part of the
Regular City Council meeting. The Study Session was specifically related to the Local Natural
Hazards Mitigation Plan. The second Public meeting/Study Session was held September 21, 2004.
The resources and information cited in the mitigation plan provide a strong local perspective and
help identify strategies and activities to make City of Diamond Bar more disaster resilient.
How is the Plan Used?
Each section of the mitigation plan provides information and resources to assist people in
understanding the City and the hazard -related issues facing citizens, businesses, and the
environment Combined, the sections of the plan work together to create a document that guides
the mission to reduce risk and prevent loss from future natural hazards events.
The structure of the plan enables people to use a section of interest to them. It also allows City
government to review and update sections when new data becomes available. The ability to
update individual sections of the mitigation plan places less of a financial burden on the City.
Decision -makers can allocate funding and staff resources to selected pieces in need of review,
thereby avoiding a full update, which can be costly and time-consuming. New data can be easily
incorporated, resulting in a natural hazards mitigation plan that remains current and relevant to
City of Diamond Bar.
14
SECTIONS; PLAN MAINTENANCE
The plan maintenance section of document details the formal process that will ensure that the
City of Diamond Bar Natural Hazards Mitigation Plan remains an active and relevant document.
The plan maintenance process includes a schedule for monitoring and evaluating the Plan annually
and producing a plan revision every five years. This section describes how the City will integrate
public participation throughout the plan maintenance process. Finally, this section includes an
explanation of how the City of Diamond Bar government intends to incorporate the mitigation
strategies outlined in this Plan into existing planning mechanisms such as the City General Plan,
Capital Improvement Plans, and Building and Safety Codes.
Monitoring and Implementing the Plan
Plan Adoption
The City Council will be responsible for adopting the City of Diamond Bar Natural Hazards
Mitigation Plan. This governing body has the authority to promote sound public policy regarding
natural hazards. Once the plan has been adopted, the City Emergency Manager will be responsible
for submitting it to the State Hazard Mitigation Officer at The Governor's Office of Emergency
Services. The Governor's Office of Emergency Services will then submit the plan to the Federal
Emergency Management Agency (FEMA) for review. This review will address the federal criteria
outlined in FEMA Interim Final Rule 44 CFR Part 201. Upon acceptance by FEMA, the City of
Diamond Bar will gain eligibility for Hazard Mitigation Grant Program funds.
Coordinating Body/Action Committee
A City of Diamond Bar Natural Hazards Mitigation Action Committee will be responsible for
coordinating implementation of plan action items and undertaking the formal review process. The
City Manager (or other authority or designee) will assign representatives from City agencies,
including, but not limited to, the current Natural Hazards Mitigation Planning Committee
members. The City has formed a Natural Hazards Mitigation Planning Committee that consists of
members from local agencies, organizations, and citizens, and includes the following:
City of Diamond Bar City Manager's Office
City of Diamond Bar Community and Development Services Department
City of Diamond Bar Administrative Services Department
City of Diamond Bar Building and Safety Division
City of Diamond Bar Finance Division
City of Diamond Bar Planning Division
City of Diamond Bar Public Information Division
City of Diamond Bar Public Works Division
City of Diamond Bar Community Services Division
Los Angeles County Sheriff's Department
Los Angeles County Fire Department
Pomona Unified School District
Walnut Valley Unified School District
61
In order to make this committee as broad and useful as possible, the City Manager will engage
other relevant organizations and agencies in hazards mitigation. The recommendations for adding
to the Natural Hazards Mitigation Action Committee include:
An elected official
A representative from the Chamber of Commerce
An insurance company representative
Community Planning Organization representatives
Representation from professional organizations such as the Home Builders Association
The Natural Hazards Mitigation Action Committee will meet no less than quarterly. Meeting dates
will be scheduled once the final Hazards Mitigation Action Committee has been established.
These meetings will provide an opportunity to discuss the progress of the action items and
maintain the partnerships that are essential for the sustainability of the mitigation plan.
Coordinator
The City Council will adopt the City of Diamond Bar Natural Hazards Mitigation Plan, and the
Hazards Mitigation Action Committee will take responsibility for plan implementation. The City
Manager/Administrator will serve as a convener to facilitate the Natural Hazards Mitigation
Action Committee meetings, and will assign tasks such as updating and presenting the Plan to the
members of the committee. Plan implementation and evaluation will be a shared responsibility
among all of the Natural Hazards Action Committee Members.
Implementation through Existing Programs
City of Diamond Bar addresses statewide planning goals and legislative requirements through its
General Plan, Capital Improvement Plans, and City Building and Safety Codes. The Natural
Hazards Mitigation Plan provides a series of recommendations - many of which are closely related
to the goals and objectives of existing planning programs. The City of Diamond Bar will have the
opportunity to implement recommended mitigation action items through existing programs and
procedures.
The City of Diamond Bar Building and Safety Department is responsible for administering the
Building & Safety Codes. In addition, the Natural Hazards Action Committee will work with other
agencies at the state level to review, develop and ensure Building & Safety Codes that are adequate
to mitigate or prevent damage by natural hazards. This is to ensure that life -safety criteria are met
for new construction.
The goals and action items in the mitigation plan may be achieved through activities recommended
in the City's Capital Improvement Plans (CIP). Various City departments develop CIP plans, and
review them on an annual basis. Upon annual review of the CIPs, the Natural Hazards Mitigation
Action Committee will work with the City departments to identify areas that the hazards mitigation
plan action items are consistent with CIP planning goals and integrate them where appropriate.
Within six months of formal adoption of the mitigation plan, the recommendations listed above
related to Plan Maintenance as outlined in the previous paragraphs will be incorporated into the
process of existing planning mechanisms at the City level. The meetings of the Natural Hazards
Mitigation Action Committee will provide an opportunity for Committee members to report back
62
Committee was also prompted by the recent evaluations of hospital buildings
reported to OSHPD that revealed that a large percentage (40%) of California's
operating hospitals are in the highest category of collapse risk. 10
California Earthquake Mitigation Legislation
California is painfully aware of the threats it faces from earthquakes. Dating back to the 19th
century, Californians have been killed, injured, and lost property as a result of earthquakes. As
the State's population continues to grow, and urban areas become even more densely built up,
the risk will continue to increase. For decades the Legislature has passed laws to strengthen the
built environment and protect the citizens. Table 6 -3 provides a sampling of some of the 200
plus laws in the State's codes.
Table 6-3: Partial List of Over 200 California Laws on Earthquake Safety
Government Code Section
Creates Seismic Safety Commission.
8870-8870,95
Government Code Section
Established the California Center for Earthquake Engineering
8876.1-8876.10
Research.
Public Resources Code
Authorized a prototype earthquake prediction system along
Section 2800-2804.6
the central San Andreas fault near the City of Parkfield.
Public Resources Code
Continued the Southern California Earthquake Preparedness
Section 2810-2815
Project and the Bay Area Regional Earthquake Preparedness
Project.
Health and Safety Code
The Seismic Safety Commission and State Architect will
Section 16100-16110
develop a state policy on acceptable levels of earthquake risk
for new and existing state-owned buildings.
Government Code Section
Established the California Earthquake Hazards Reduction Act
8871-8871.5
of 1986.
Health and Safety Code
Defined earthquake performance standards for hospitals.
Section 130000-130025
Public Resources Code
Established the California Earthquake Education Project.
Section 2805-2808
Government Code Section
Established the Earthquake Research Evaluation Conference.
8899.10-8899.16
Public Resources Code
Established the Alquist-Priolo Earthquake Fault Zoning Act.
Section 2621-2630 2621.
Government Code Section I
Created the Earthquake Safety and Public Buildings
8878.50-8878.52 8878.50.
Rehabilitation Bond Act of 1990.
Education Code Section
Established emergency procedure systems in kindergarten
35295-35297 35295.
through grade 12 in all the public or private schools.
Health and Safety Code
Established standards for seismic retrofitting of unreinforced
Section 19160-19169
masonry buildings.
Health and Safety Code
Required all child day care facilities to include an Earthquake
Section 1596.80-1596.879
Preparedness Checklist as an attachment to their disaster
Ian.
Source: http://www.leginfo.ca.gov/calaw.htmI
Earthquake Education
Earthquake research and education activities are conducted at several major universities in the
Southern California region, including Cal Tech, USC, UCLA, UCSB, UCI, and UCSB. The
92
RISK ANALYSIS
Risk analysis is the third and most advanced phase of a hazard assessment. It builds upon the
hazard identification and vulnerability assessment. A flood risk analysis for the City of Diamond
Bar should include two components: (1) the life and value of property that may incur losses from
a flood event (defined through the vulnerability assessment); and (2) the number and type of
flood events expected to occur over time. Within the broad components of a risk analysis, it is
possible to predict the severity of damage from a range of events. Flow velocity models can
assist in predicting the amount of damage expected from different magnitudes of flood events.
The data used to develop these models is based on hydrological analysis of landscape features.
Changes in the landscape, often associated with human development, can alter the flow velocity
and the severity of damage that can be expected from a flood event.
COMMUNITY FLOOD ISSUES
What is Susceptible to Damage during a Flood Event?
The largest impact on communities from flood events is the loss of life and property. During
certain years, property losses resulting from flood damage are extensive. Development in the
floodplains of the City of Diamond Bar will continue to be at risk from flooding because flood
damage occurs on a regular basis throughout the county. Property loss from floods strikes both
private and public property.
Property Loss Resulting from Flooding Events
The type of property damage caused by flood events depends on the depth and velocity of the
flood waters. Faster moving flood waters can wash buildings off their foundations and sweep
cars downstream. Pipelines, bridges, and other infrastructure can be damaged when high waters
combine with flood debris. Extensive damage can be caused by basement flooding and landslide
damage related to soil saturation from flood events. Most flood damage is caused by water
saturating materials susceptible to loss (i.e., wood, insulation, wallboard, fabric, furnishings,
floor coverings, and appliances). In many cases, flood damage to homes renders them unlivable.
Manufactured Homes
Statewide, the 1996 floods destroyed 156 housing units. Of those units, 61% were mobile homes
and trailers. Many older manufactured home parks are located in floodplain areas.
Manufactured homes have a lower level of structural stability than stick -built homes, and must
be anchored to provide additional structural stability during flood events. There are no
manufactured homes in Diamond Bar.
The mobile home parks listed below have some portion of their property in the 100 -year
floodplain which is mapped on the FIRM. However, this area which falls in the Reed Canyon
Channel area has been mitigated and the FIRM will need to be updated.
1. Brea Canyon and Lycoming
2. East of Brea Canyon on Washington
To ensure stability of mobile homes, City of Diamond Bar municipal code requires that all new
and replacement manufactured homes and additions to manufactured homes shall:
(1) Be elevated so that the lowest floor is at or above the base flood elevation; and
(2) Be securely anchored to a permanent foundation system to resist flotation, collapse or lateral
movement. CD18:13/ (Ord. No. 30(1989), §3(16), 6-19-80)
118
City of Diamond Bar
Natural Hazards Mitigation Plan
October 5, 2004
Why complete a Natural Hazards Mitigation Plan?
What is a Natural Hazards Mitigation Plan?
Natural Hazards Mitigation Plan Requirements
Five Natural Hazards Identified
® Earthquakes, Wildfires, Landslides, Windstorms and Floods
Natural Hazards Risk Rating
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Five -Year Mitigation Action and Implementation Plan
Outlines mitigation actions and associated goals and objectives
-2009
Provides an implementation plan and schedule for years 2004
Next Steps
-® Plan presented to City Council for Adoption
2004
October 5,