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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
JANUARY 20, 2004
Next Resolution No. 2004-03
Next Ordinance No. (01) 2004
STUDY SESSION: 5:30 p.m., Government Center/AQMD Room CC -8,
21865 Copley Dr.
Update On Diamond Bar Center Grand Opening Event Plans
City of Industry Business Center Project
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Bob Stebe,
Northminster Presbyterian Church
ROLL CALL: Council Members Chang, Huff, O'Connor,
Mayor Pro Tem Herrera, Mayor Zirbes
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
BUSINESS OF THE MONTH:
1.1 Presentation of City Tile to D & J Municipal Services, as Business of the
Month, January, 2004 and display of Business of the Month video.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
JANUARY 20, 2004 PAGE 2
(completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS AND RECREATION COMMISSION MEETING— January 22, 2004
— 7:00 p.m., Government Center/AQMD Hearing Board Room, 21865
Copley Dr.
5.2 PLANNING COMMISSION MEETING — January 27, 2004 — 7:00 p.m.,
Government Center/AQMD Auditorium, 21865 Copley Dr.
5.3 SPORTS COMPLEX TASK FORCE MEETING — January 29, 2004 — 7:00
p.m., Government Center/AQMD Room CC -8, 21865 Copley Dr.
5.4 YOUTH MASTER PLAN COMMUNITY WORKSHOP- January 29, 2004 —
6:30 p.m., Government Center/AQMD GB Room, 21865 Copley Dr.
5.5 YOUTH MASTER PLAN STAKEHOLDERS MEETING- January 31, 2004 -
9:00 a.m., Heritage Park Community Center, 2900 S. Brea Canyon Rd.
5.6 PUBLIC SAFETY COMMITTEE MEETING — February 2, 2004 — 7:00
p.m., Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut
5.7 CITY COUNCIL MEETING — February 3, 2004 — 6:30 p.m., Government
Center/AQMD Auditorium, 21865 Copley Dr.
5.8 YOUTH MASTER PLAN STEERING COMMITTEE MEETING- February
6, 2004 - 11:00 a.m., Government Center/AQMD Room CC2, 21865
Copley Dr.
6. CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES — Regular Meeting of January 6, 2004 —
Approve as submitted.
Requested by: City Clerk
6.2 TRAFFIC & TRANSPORTATION COMMISSION MINUTES — Regular
Meeting of November 13, 2003 - Receive and file.
Requested by: Public Works Division
JANUARY 20, 2004
PAGE 3
6.3 WARRANT - Approve Warrant Registers dated January 8, 2004 and
January 15, 2004 in an amount totaling $1,284,915.69.
Requested by: Finance Division
6.4 APPROVE APPROPRIATION FROM LLAD 39 RESERVES TO PAY FOR
EMERGENCY WORK PERFORMED ON V -DITCH ABOVE PANTERA
DRIVE BY MCE CORPORATION IN THE AMOUNT OF $9,000.
Recommended Action: Approve
Requested by: Community Services
6.5 ADOPT RESOLUTION NO. 2004-03 APPROVING INSTALLATION OF
STOP SIGNS AND A CROSSWALK ON MONTEFINO AVENUE AT
PASEO DE TERRADO.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
6.6 APPROVE AGREEMENT WITH THE NAKOMA GROUP FOR
MANAGEMENT AND CONSULTING SERVICES FOR THE CITY'S
INFORMATION SYSTEMS DEPARTMENT IN AN AMOUNT NOT TO
EXCEED $45,000.
Recommended Action: Approve agreement.
Requested by: City Manager
6.7 (a) APPROVE APPROPRIATION OF $300,000 FROM
UNAPPROPRIATED PROPOSITION C FUND BALANCE, APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONTRACT FOR
TRAFFIC SIGNAL INSTALLATION AT GOLDEN SPRINGS DR./ADEL
AVE. AND GOLDEN SPRINGS DR./HIGH KNOB RD. TO NEW WEST
SIGNAL IN THE AMOUNT OF $254,130 AND AUTHORIZE A
CONTINGENCY OF $45,865 FOR CONTRACT CHANGE ORDERS TO
BE APPROVED BY THE CITY MANAGER.
Recommended Action: Appropriate funds, approve plans and
specifications and award contract.
(b) APPROVE APPROPRIATION OF $32,000 FROM
UNAPPROPRIATED PROPOSITION C FUND BALANCE, APPROVE A
CONTRACT AMENDMENT WITH WARREN C. SIECKE FOR
INSPECTION AND CONSTRUCTION MANAGEMENT SERVICES FOR
JANUARY 20, 2004 PAGE 4
THE GOLDEN SPRINGS DR. AT ADEL AVE. AND AT HIGH KNOB RD.
TRAFFIC
SIGNALS PROJECT IN THE AMOUNT OF $26,600 AND AUTHORIZE A
CONTINGENCY AMOUNT OF $5,400 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER.
Recommended Action: Appropriate funds and approve the contract
amendment.
Requested by: Public Works Division
6.8 APPROVE PURCHASE OF FURNISHINGS FOR THE DIAMOND BAR
CENTER:
(a) ARM CHAIRS AND DOLLIES FROM KRUEGER INTERNATIONAL
FOR THE SENIOR ROOM IN AN AMOUNT NOT TO EXCEED
$37,754.46.
(b) BANQUET CHAIRS AND DOLLIES FROM BERTOLINI, INC. IN
AN AMOUNT NOT TO EXCEED $28,946.12.
Recommended Action: Approve.
Requested by: Community Services
6.9 ASSESSMENT DISTRICTS:
(a) ADOPT RESOLUTION NO. 2004-04 ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT
DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FY 04-05.
(b) ADOPT RESOLUTION NO. 2004-05 ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT
DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FY 04-05.
(c) ADOPT RESOLUTION NO. 2004-06 ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT
DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FY 04-05.
Recommended Action: Adopt Resolutions.
Requested by: Public Works Division
JANUARY 20, 2004 PAGE 5
6.10 APPROVAL OF AN AGREEMENT WITH BUSINESS TELECOMMUN-
ICATION SYSTEMS, INC. FOR A NEW CITYWIDE PHONE AND VOICE
MAIL SYSTEM AND CONSULTING SERVICES IN AN AMOUNT NOT TO
EXCEED $68,000.
Recommended Action: Approve agreement.
Requested by: City Manager
7. PUBLIC HEARINGS:
8. COUNCIL CONSIDERATION:
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda # Study Session
Meeting Date: January 20, 2004
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: UPDATE ON DIAMOND BAR CENTER GRAND OPENING EVENT PLANS
Recommendation:
It is recommended that Council receive the preliminary grand opening event plans for the Diamond
Bar Center.
Discussion:
"Discoverthe Magic'is the theme for all grand opening event activities. The Open House and Gala
Reception eventoutlines are as follows:
Open House — Saturday, March 20, 2004— 11 a.m. to 2 p.m.
11 a.m.: Commander Chuck Street and Mayorarrive via helicopterand are escorted with
Council via fire truck to ribbon cutting ceremony at main entrance of facility.
11 a.m. — 2 p.m.: Open House Activities:
In addition to self -guided tours of the facility, the following activities are being
planned:
OUTDOORS:
1) Commander Chuck Street will have his truck and booth set up to play music,
sign autographs,and giveawayt-shirts.
2) Non-profit community organizationsare being invited to host
information/activity booths. Confirmed booths include: City information, Diamond
Bar Community Foundation, LA County Fire, and LA County Sheriff.
3) Several food service vendors are being contracted to provide lunch;
beverageswill include sodas, water, juice, etc.
INDOORS:
1) Grand View Ballroom— Will be setup for formal event
2) Senior Room — City will coordinate Bingo; each Senior Group is being invited
to staff an information table inside the room to promote their activities, etc.
3) Crafts Room —City will coordinate children' axaft activities
4) Multipurpose Room— City will coordinate various demonstrations (dance, etc.)
5) Small Meeting Room & Patio — Will be setup for informal event (i.e. birthday
party)
The Diamond Bar Community Foundation has submitted a proposal to contribute $3,500 toward the
food costs of the Open House as well as provide a special giveaway item for all Open House
attendees. The Foundation requested that meal items be served in lieu of dessert items. As a result,
the estimated attendancefor the Open House has been revised from 5,000 to 1,000 for food service
estimates.
Gala Receotion — Saturday. March 20. 2004 —6 a.m. to 10 a.m.
6 p.m. Cocktail hour (complimentary beer and wine with cash bar) and appetizers
Entertainment: Background music provided by live band and roaming magician
7 p.m. Dinner served
Entertainment: Background music provided by live band
8 p.m. Event program begins
Master of Ceremonies: Commander Chuck Street from KIIS-FM
Special presentations
Entertainment: Live band and dancing (if space allows for dance floor)
10 P.M. End of event
The Diamond Bar Community Foundation has submitted a proposalto be a Bronze Sponsor(a
$1,500 donation)for the Gala Reception. Other sponsors are being solicited. Please see Sponsorship
Opportunities information below.
A preliminary invitation list has been drafted (see Attachment A).
A commemorative gift will be given to all attendees. The estimated attendancefor the gala reception
is 487 (dining capacity of the Grand View Ballroom).
Sponsorship Opportunities
Staff is currently distributing the official sponsorinformation packet (see Attachment B) to businesses
and Diamond Bar organizationsto offer them the opportunityto "Be Part of the Magic"of the Grand
Opening Gala at the Diamond Bar Center.
All funding received will be used for the Grand Opening Gala and event promotion only.
We believe the grand openingevents for the Diamond Bar Center will accomplish the intended goals
of introducing the facility to the community -at -large, as well as potential clients, and showing the
City' sappreciationto all those who have contributed to the successful completion of the facility.
Prepared By
Reviewed By
Attachment A: Grand Opening Invitation List
Attachment B: Grand Opening Sponsorship Information Packet
ATTACHMENT A
Grand Opening Invitation List
Diamond Bar VIPs (council members, commissioners, elected officials, pastmayors) .............................. 72
Council Special Guest VIPs...................................................................................................... 50
Neighboring Cities VIPs (council members and city managers).......................................................... 60
Sponsors (10 tables with 10 guests each)........................................................................................ 100
TaskForce................................................................................................................................ 34
ProjectLeaders......................................................................................................................... 16
City Staff (full time only).............................................................................................................. 78
Diamond Bar Community Foundation.......................................................................................40
............................................................................................................................... Subtotal: 450
City partners & others (chamber, library, schools water district, DBIA, YMCA, etc) ................................ 60
SeniorCitizen Clubs.................................................................................................................40
Media....................................................................................................................................... 32
Windmill Magazine
Highlander
Daily Bulletin
Tribune
Times
Adelphia
West Coast Media
Diamond Bar Chinese Assn. News
Merit Times
Sing Tao Newspape rs
Walnut -Diamond Bar Weekly News
Business Press
Meetings & Conventions Magazine
Inland Empire Magazine
Los Angeles Business Journal
Bridal Magazines (3 x 2 guests ea.)......................................................................... Subtotal: 132
................................................................................................................ GRAND TOTAL: 582
ATTACHMENT B
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TLi=-emiformal eti•riiing will illulude a
coc.l'atail hour with select complimentary
beverages and appetizers, ilit,ner and live
entertainment; and SpcciLll ;ue,
Conunancmr C6A Street,
traffic reporter for KIIS-FM,
as N''iaster er L'eremnnies-
Highlights a; the new facility incluL:
f
Elegant Grand View Ballroom with
acconnno&tion for nearly -500
tople for dining or x,000 people
or medings.
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meeting,, mallcr receptiot , ails(
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• Locatea atop the pictnresttite
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ark with ludo
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Diamond Bar Center
Grand Opening Gala
Sponsor Remittance Form
Contact Pen.—on:
Organization Name:
AIlms;
p6ne: Fax:
Email:
Please Aeck one:
❑ Grand sponsor (4 WP tables): $10,000
❑ Gold Sponeor (3 VIP tables): �}.°"s,{J{)r10
❑ Silver ' pon9or (N 1,'I7ytaM s): $3,500
❑ Bronze Sponsor: (I VIP taMe): $1,500
Tow:
0 C.l ml� cnelosed (made p,, y,,Me- to de oey of via717on d
Lahr, Mrt'.: Diamond Bar CenterCirarrd Clyvriing)
❑ Crcdit 'Ward:
Expiration:
5 ignat u re:
Donation is: ❑ Corporate ❑ Personal
Please rtturra Ais form in the enclosedpostaiy, -paid
enve il7e or callApril Rlake.y alt5rWN.839.705�
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11V Fal.f.?ru an, 0,. 2I:+1)4.
THANK YOU!
RememAer that ymjrgih is tax deductihk
as provided kv current Il law..
/_[000171019=1111111iI
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JANUARY 6, 2004 DRAFT
STUDY SESSION: MayorZirbes calledthe StudySessionto orderat
5:05 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Huff, O' ConnorMayor
Pro Tem Herrera and Mayor Zirbes
Also present: Linda Lowry, City Manager; Mike Jenkins, City
Attorney, JimDeStefano, Deputy City Manager;David Doyle, Deputy City Manager;
David Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Nancy Whitehouse, Executive Assistant; AnnLungu,
Associate Planner; Fred Alamolhoda, Senior Engineer and Lynda Burgess, City
Clerk.
? Construction Bond Financing Discussion (Kosmont)
? Election/Temporary Signs
? Public Comments
M/Zirbes adjourned the Study Session at 6:29 p.m.
CALL TO ORDER: MayorZirbes called the meeting to orderat 6:39
p.m. in the Auditorium of The Government Center/SCAQMD, 21865 Copley Dr.,
Diamond Bar, CA.
M/Zirbes announced that Council held a Study Session at 5:05 p.m. to discuss
Bond Financing options and Election and Temporary Signs.
CM/Lowry reported that, regarding the construction bond financing discussion,
Council met with consultants from Piper Jaffray and Kosmont Company and
reviewed the financing arrangements made a year ago. Shesaidthat reportswere
given reviewing ongoing costs and providing three financing options to the City for
the future. She said that the Council decided it would be economical lyappropriate
for the City to stay with the current bond structuring. She reported that an
additional discussion will take place near the end of Spring to allow the bond
market to settle down and al lowthe City to become aware of its position (along with
all of the other cities) with regard to State revenuesand the VLF and a reviewof the
budget for the next fiscal year.
Regarding election and temporary signs, CM/Lowry reported that Council reviewed
slides and options for adjusting the Municipal Code. Staff was directed to continue
their structuring of options to bring backto Council at a future study session. She
said that when the matter is broughtback and options are presented to Council, the
item will also be adgendizedshouldthe Council choose to take action that evening.
JANUARY 6, 2004 PAGE 2 CITY COUNCIL
UR:I01l=90]0-11RR r1/_1ZN=9
INVOCATION:
Church gave the invocation.
ROLL CALL:
Pro Tem Herrera, Mayor Zirbes.
CouncilMemberHuffledthe Pledgeof Allegiance.
MonsignorJames Loughnane,St. Denis Catholic
Council Members Chang, Huff, O' ConnorMayor
Also present: Linda Lowry, City Manager; Mike Jenkins, City
Attorney, Jim De Stefano, Deputy City Manager; David Doyle, DeputyCity Manager;David
Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: As presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 RedevelopmentAgencyChairman Wen Chang presented plaqueto Debby
O' Connor,outgoing Chairman of the Diamond Bar RedevelopmentAgency.
1.2 Proclaimed January 27, 2004 as "WelcomeHome Vietnam Veterans Day."
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS:
Ursula Lehmann requested assistance from the City because of problems in her
neighborhoodwith a continuouslybarking dog belongingto a neighbor. Shestated
that she had already communicated with the Sheriff' sOffice, the Humane Society
and the Public Safety Committee. She said that a member of the Sheriff s
Department called and indicated that more neighborsneed to complain about the
dog beforethe Humane Societycantake anyaction. She pointed outthatthe City' s
Code does not require complaintsfrom other neighborsfor a nuisance to betaken
care of. She complained that the dog is barking all night long and even talking to
the dog' sowner did not solve the problem.
Irene Wang, Librarian, Diamond Bar Library, presented VIP library cards and
bookmarks to Mayor Pro Tem Carol Herrera and Council Member Bob Huff
honoring their re-election to the City Council.
Clyde Hennessee spoke about the upcoming election in March and encouraged
everyone to vote.
RESPONSE TO PUBLIC COMMENTS:
JANUARY 6. 2004 PAGE 3 CITY COUNCIL
CM/Lowry stated that, with respect to the barking dog issue, Mrs. Lehmann was
given DCM/De Stefano' sbusiness card so that she and the Neighborhood
Improvement officers can work on a solution to the problem.
5. SCHEDULE OF FUTURE EVENTS:
AS LISTED ON THE AGENDA FOR THIS MEETING.
6. CONSE NT CALENDAR: Movedby MPT/Herrera,secondedby C/O' Connor
to approve the Consent Calendar. Motion carried by the following Roll Call vote
with C/O' Connorabstaining from item 6.1.7, the December 16, 2003 City Council
Regular Meeting minutes
AYES: COUNC IL MEMBERS - Chang, Huff, O' ConnorMPT/Herrera,
M/Zi rbes
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED CITY COUNCIL MINUTES
6.1.1 Special Study Session of November 18, 2003— as corrected.
6.1.2 Study Session of November 18, 2003 — as presented.
6.1.3 Regular Meeting of November 18, 2003 —as presented.
6.1.4 Study Session of December 2, 2003 — as presented.
6.1.5 Regular Meeting of December 2, 2003 — as presented.
6.1.6 Study Session of December 16, 2003— as presented.
6.1.7 Regular Meeting of December 16, 2003 — as presented.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — December
9, 2003.
6.3 APPROVED WARRANT REGISTERS —dated December 18, 2003,
December 23, 2003 and December 31, 2003 for a total of $803,113.77.
6.4 REVIEWED AND APPROVED TREASURER' S STATEMENT —month of
November. 2003.
6.4 RECEIVED AND FILED TRANSMITTAL OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT AND SINGLE AUDIT REPORT ON FEDERAL
AWARDS FROM THE YEAR ENDED JUNE 30, 2003.
7. PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION NO. 2004-01 APPROVING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION OF $447,240
FOR FISCAL YEAR 2004-05.
JANUARY 6, 2004 PAGE 4 CITY COUNCIL
DCM/DeStefano reported that funds from the Federal government are
allocated annuallyforpublic service programs usuallyoperatedby nonprofit
groups. He said in addition, public works types of projects maybe fundedas
well as the City' scosts to administerthe overall program. He explainedthat
staff sent out notices to all known applicantslast November informing them
of the upcoming fiscal year allocation process. He said that staff reviewed
the applications over the last few weeks and is prepared to make
recommendations. Regarding funds available for the next fiscal year, new
Federal rules require a cap at a certain percent of th e amount for public
service projects, i.e. non -profits and public works projects, i.e. street
improvements. He explained that this year' gcap in the public service
category had been reduced from the 25% the City received for the last 2-3
years, to 15%. The reduction will have a great impact on public service
participants who provide outstanding service to low -and moderate- income
residents. He said that the even though the cap was lowered to 15%, the
City can request a waiver. He recommended that a waiver request be
presented to attemptto get the City back up to 25% of its allocation. He
explained that the City will not have a clear understanding of the final
allocations for each applicantforat least two to four months. He added that
the staff report details Option 1 which would set aside 15% of the $447,000
for public service programs, 10% foroverall ad min istrative costs and 75% for
publicworks projects. He stated that Option 2 shows25% for publicservice
providers, 10% for City administrative costs and 65% for public works
projects. He said that the pu bl ic service providers remain the same as in the
past: Service Center for Independent Living, the YMCA and the City' s
community/senior programming activities and funding of a staff person.
Publicworks categorieswill remain essentially the same as lastyearwith an
additional allocation for the home improvement loan program and adding
approximately $190,OOOfor a sidewalk project on north D.B. Blvd. between
the SR 60 and basically, Temple Ave.
MPT/Herrera asked staff to clarify that if Council chooses Option 2 for the
public service categories and doesn' tget approval to fund that extra 10%,
then the City would have to take 10% from the publicworks categoryto fulfill
that commitment?
DCM/DeStefano respondedthat that would be the case. He stated thatstaff
prepared a resolution setting forth Council' sapproval of both optionssinceit
is known that itwill be no less than 15% or more than 25%for publicservice
categories. He further clarified that the final percentage may end up in the
middle and the City would have the ability through federal requirements to
adjust all of the categories appropriately.
C/O' Connorasked that, if the County informs the City that 15% is all that is
available, the City is then locked in at that percentage and cannot backfill
JANUARY 6, 2004 PAGE 5 CITY COUNCIL
with funds from the other portion?
DCM/DeStefano responded that that was correct.
M/Zirbes asked if the waiver request would continue beyond this funding
cycle?
DCM/DeStefano replied that that information is unknown at this time. He
explainedthat there is an on-going battle between cities and governmental
agencies for resourcesfor capital projects, publicworks projects, economic
development projects, housing projects, etc.
C/Zirbes opened the Public Hearing.
Alison Meyers, Associate Branch Director for the Diamond Bar/Walnut
YMCA, reported that the organization addresses a necessary need by
providing safe, quality, affordable childcare, day camp and preschool to
those children whose parents must work. Shestated thatthe programsallow
parents to seek and maintain employment and trainingwhich improvestheir
quality of life and the local economy. Further, she explained thatthe YMCA
offers programs with the purposeof building character, raising self-esteem
and strengthening families. She said that children are given field trip
experiences which promotes community awareness, responsibility and
regular attendance and provides then a positive sense of belonging in a
quality place with high caliber role models that promote the valuesof caring,
honesty, respect and responsibility. She pointed out that families are
strengthened by offering activities for the entire family including camp and
family dinners so the parents can spend qualitytime with their children after
work in a fun and relaxed environment. She explainedthat two programs
receiveCDBG funding—school aged childcare and day camp andafulltime
preschool is proposed to be added this year. She said that the request of
$11,500 forfunding the full-time preschool would provide full curriculumfor
children ages two years nine months to five years old and operate between
the hours of 6:30 a.m. to 6:30 p.m. five days a week. She added that the
programwill provide parents a safe, caring, educational place to bring their
preschoolerdu ring work hours and the CDBG funds will assistsiblingsof the
families in the school aged program and day camp programs so all of the
children of onefamily could be atone place. Over 112 school -aged children
in the D.B./Walnut area are served daily by the program and day camp
serves another hundred children. She explainedthat 100% of the funding
received subsidizes fees to low and moderate -income families and said that
service is notdeniedto anyone based on inabilityto paythe fees. She said
that the application submitted by the YMCA requested $34,000 for the
school -aged program and $20,000 for daycamp.
JANUARY 6, 2004 PAGE 6 CITY COUNCIL
Carol Lane, Service Center for IndependentLiving(SCIL) explainedthatthe
organization was incorporated in 1980 as one of a statewide network of
independent living centers delivering services to people with disabilities.
She said that each center is autonomous and serves a geographic region
assigned by the State Department of Rehabilitation. She stated that the
local center serves22 cities in the EastSan Gabriel Valleyand is proposing
to provide 100 hours of service needed by D.B. residents regardlessof age
or
type of disability. She further stated that the primary purpose and thegoalof
the proposed program is to help people with disabilities achieve and
maintain independence, avoid institutionalization in compliance with the
recently -enacted Olmstead Act, redirect expectations from a life of
dependence to one of independence and provide access to essential
support services. She explainedthat independentliving centers are unique
among service providers in that both State and Federal regulations require
that over 50% of the centers governing board and staff be composed of
persons with significant disabilities. She reported that 10 of the 11 staff
members at the center have a significant disability including blindnessand
vision impairment, deafness and hard of hearing, muscular dystrophy, bi-
polar disorder, cerebral palsy and those with multiple disabilities. She
indicated that all program services are availablefrom the center' snobileunit
which visits Heritage Park the third Tuesday of each month and staff is
available to come into the community to meet with residents.
In respo nse to MPT/Herrera' s question regarding the number of D.B.
residents being served by the center, Ms. Lane indicated that the monthly
billing statement sent to the City lists the type of service provided and the
length of time of the service. She said that names are not provided on the
reports butthat the City' sCDBG monitorcan obtainthat informationfrom the
center'soffice. While she could notremember the exactnumberof persons
served, the center is anticipating that a minimum of 120 persons will be
served.
Clyde Hennessee spoke in supportof the programs and services offered by
the YMCA.
There being no further testimony offered, M/Zirbes closed the Public
Hearing.
C/O' Connorasked howthe Council would structure a motion to requestthe
waiver?
DCM/DeStefano stated that staff recommended that Council adopt the
resolution showingthe range of possibilitiesandinclude aletterrequestinga
waiver of the 15% requirement and a 25% public service cap for this year.
JANUARY 6. 2004 PAGE 7 CITY COUNCIL
0
C/O' Connormoved, C/Ch ang seconded, to adopt Resolution No. 2004-01
and requestthat staff submita letter along with the resolution asking for the
waiver for 25%. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS -Chang, Huff, O' ConnorMPT/Herrera,
M/Zirbes
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
COUNCIL CONSIDERATION:
8.1 APPOINTMENT OF COUNCIL SUBCOMMITTEES BY MAYOR:
MPT/Herrera moved to accept the list as amended by the Mayor and
C/Chang seconded the motion. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS -Chang, Huff, O' ConnorMPT/Herrera,
M/Zirbes
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
COMMITTEE DELEGATE ALTERNATE
California Contract Cities Association
O' Connor
Chang
Foothill Transit Board
Huff
Zirbes
Four -Corners Transportation Policy Group
Huff
Chang
Greater L.A. County Vector Control District
MacBride
Joint Powers Insurance Authority
Chang
O' Connor
L.A. County Sanitation District No. 21
Zirbes
O' Connor
L.A. County City Selection Committee
Zirbes
Herrera
Lanterman Community Advisory Committee (State)
Herrera
Huff
League of CA Cities — L.A. County Division
Herrera
Chang
San Gabriel Valley Council of Governments
Huff
Herrera
San Gabriel Valley Economic Partnership
Chang
Staff
Southern California Assn. Of Governments (SCAG)
Herrera
Chang
Tres Hermanos Conservation Authority
Huff/Herrera
Zirbes
Wildlife Corridor Conservation Authority (WCCA)
Herrera
Chang
Wildlife Corridor Conservation Authority Advisory
Committee
MacBride/Herrick
CITY COUNCIL STANDING COMMITTEES
Finance Herrera Huff
Community Coordinating Committee Huff O' Connor
D.B. Community Foundation Zirbes
AD HOC COMMITTEES
JANUARY 6, 2004 PAGE 8 CITY COUNCIL
City Council Goals/City Manager Evaluation
City Council Code of Ethics
Economic Development
Industry East Development Advisory Committee
Lanterman Monitoring
Legislative
Neighborhood Improvement
Sports Center Task Force
Youth Master Plan
Chamber of Commerce
PUSD/City
Senior Citizen
Sphere of Influence/Annex ation
W VUSD/City
Herrera
Huff
Chang
O' Connor
Herrera
Herrera
Zirbes
Zirbes
O' Connor
CITY COUNCIL LIAISON
Chang
Chang
Herrera
Herrera
Herrera
Zirbes
Herrera
Zirbes
H uff
H uff
H uff
Chang
Herrera
Herrera
Zirbes
O' Connor
Huff
Zirbes
H uff
8.2 ADOPT RESOLUTION NO. 2004-02: CONFIRMING APPOINTMENT OF
SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEYCOUNCIL
OF GOVERNMENTS.
C/O' Connormoved, C/Huff seconded,to adopt Resolution No. 2004-02 and
add Bob Huff' sname in Section I to serveas governingboard representative
and Carol Herrera as the alternate governing board representativeaccording
to the committee assignments approved by the City Council in Item 8.1.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Huff, O' Connor,MPT/
Herrera, M/Zirbes
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O' Connorthanked the Mayor and her fellow Council Members for their
consideration regarding her appointments to various committees. She
announcedthat she recently became employed making it necessary for her to
give up some of the committee positions that she had held in the past. She
pointed out that she was the first member to the Community Foundation and
would now need to give it up because her work schedule conflicted with
Thursday night meetings. She appreciated the fact that M/Zirbesagreedtotake
the position as City Council appointeeto the Foundation and felt confident that
he would make sure that the Foundation would continue its momentum.
C/Huff wished everyone a Happy New Year. He extended congratulations to
M/Zirbes for conducting a speedy meeting.
C/Chang also wished everyone a happy and prosperous New Year. He
JANUARY 6, 2004 PAGE 9 CITY COUNCIL
reported that it was a pleasurefor his family to enjoy the holidays at home this
year.
MPT/Herrera thanked C/O' Connor for passing the Wildlife Corridor
Conservation Authority representation to her. She reminded everyone that the
City has a current campaign to bring a Trader Joe' sto D.B. and encouraged
everyone to return the postcard supporting Trader Joe' sto the City. She also
wished everybody very prosperous 2004.
M/Zirbes thanked the public for their interest in attending the City Council
meeting or watching it on DBTV Channel 3. He reminded everyone that the
Council Members can be reachedregarding any matter of interestto the public
at any time. He also wished everyone the happiest of New Years and
announcedthat the meeting would be adjourned in memory of Gloria Ann
Walters, a 36 -year resident of D.B. who recently succumbed to cancer
10. ADJOURNMENT: There beingno furtherbusinessto conduct,M/Zirbesadjourned
the meeting at 7:43 p.m. in memory of Gloria Ann Walters.
LYNDA BURGESS, CITY CLERK
The foregoing minutes are hereby approved this 20th day of Januarv, 2004.
BOB ZIRBES, MAYOR
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
November 13, 2003
CALL TO ORDER:
Chairman Morris called the meeting to order at 7:10 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE: Chairman Morris led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Morris, Vice Chairman Pincher and Commissioners Kashyap, Torng
and Virginkar.
Also Present: David Liu, Public Works Director, Fred Alamolhoda, Senior Engineer,
Sharon Gomez, Senior Management Analyst; John Ilasin, Assistant Engineer; Debbie
Gonzales, Administrative Assistant and Sgt. Chris Blasnek.
II. APPROVAL OF MINUTES:
A. Minutes of October 9, 2003.
VC/Pincher moved, C/Kashyap seconded to approve the October 9, 2003
minutes as presented. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Kashyap,Torng, Virginkar,
VC/Pincher, Chair/Morris
None
None
III. COMMISSION COMMENTS: VC/Pincher asked if the minutes could be printed on
two sides of the paperin the future.
DWP/Liu responded that commencing with the next meeting agenda packet, staff
would print the minutes on both sides rather than one side only.
��►.C7T�i]ifa -- ON
V. CONSENT CALENDAR: None
VI. ITEMS FROM STAFF
A. Introduced Motor/Traffic Sgt. Chris Blasnekby Deputy Mark St. Amant.
November 13, 2003 PAGE 2 T&T COMMISSION
B. Traffic Enforcement Update — Report by Sgt. Chris Blasnek - Received and
filed on the following items:
1. Citations: September 2003
Sgt. Blasnek explained that the reduction in citations could be
attributed to the fact that during the month of September there was
no street sweeping enforcement.
2. Collisions: September2003
3. Radar Trailer Development
4. Results of Traffic Operations
5. Future Deployment of the Radar Trailer
VII. OLD BUSINESS: None
VIII. NEW BUSINESS:
A. Stop Sign and Crosswalk Request at Montefino Avenue/Paseo De Terrado.
SMA/Gomez presented staff sreport. Staff recommends that the Traffic and
Transportation Commission receive public comments and concur with staff
to install Stop Signs and a crosswalk on Montefino Avenue at Paseo de
Terrado and two (2) "StopAhead"and "Pede$rlan Crosswalk" Signs in both
the north and south direction on Montefino Avenue approximately 246 feet
prior to the intersection.
VC/Pincher said she stepped off of the curb to cross where the proposed
crosswalk would be and a pickup parked on the west side of Montefino
made it very difficult for approaching vehicles to see her on the street.
Motorists definitely would not be able to see a child step away from the
curb. She felt it was imperative that with tonight' sapproval that no cars
should be allomd to be parked nearthe crosswalk.
John Roe, 1229 Porte Grande Drive , concurred with staff s
recommendation. Over the years Montefino residents have complained
about the inability to cross the street during peak hours when a large
amount of cut -through traffic is present. Residents feel that staff s
recommendation would greatly enhance the safety of school children and
elderly residents.
C/Torng moved, C/Kashyap seconded, to concur with staff s
recommendation to install Stop Signsand a crosswalkon MontefinoAvenue
at Paseo de Terrado and two (2) "StopAhead"and "Pedestrian Crosswalk"
signs in boththe northerlyand southerly direction on MontefinoAvenue
November 13, 2003 PAGE 3 T&T COMMISSION
approximately 246 feet priorto the intersection, amended to add red curbing
as needed.
C/Virginkar said that while he generally favors stop signs, literature
distributed during a recent workshop indicate that newly installed crosswalk
lines may provide a false sense of security.
Motion carried 4-1 by the following Roll Call vote:
AYES: COMMISSIONERS: Kashyap, Torng, VC/Pincher,
Chair/Morris
NOES: COMMISSIONERS: Virginkar
ABSENT: COMMISSIONERS: None
IX. STATUS OF PREVIOUS ACTION ITEMS: None
X. ITEMS FROM COMMISSIONERS
A. November 8, 2003—Traffic Commissioner' sWorkshop: Three
Commissioners attended the Workshop (Pincher, Torng, and Virginkar) held at Cal
Poly Pomona. The Commissioners reported on the various items discussed
and all agreed the Workshop was very beneficial as an aid to enlighten and
educate them in traffic matters .
XI. INFORMATIONAL ITEMS:
Staff reported on the following items:
A. Diamond Bar High School Traffic Signals
B. Caltrans 57/60 Interchange Improvements
C. Video Presentation byAdvantec Consulting Engineers Re: Citywide
Traffic Signal Timing Program.
XII. SCHEDULE OF FUTURE CITY EVENTS —as agendized.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Morris adjourned the meeting at 9:05 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
Chairman Roland Morris
AGENDA #6.3
NOTICE REGARDING THE WARRANT REGISTER
Please note that the Warrant Register has not been included
in the electronic versions of the City Council Agenda
Packets on the City's Web Site because severe formatting
errors occur when attempting to convert this material. If you
are interested in receiving a copy of the Warrant Register,
please contact the City Clerk's office at 909 -839-7000 to
receive a FAXed copy or to pick one up in person.
We apologize for the inconvenience.
Agenda # 6.4
Meeting Date; 01-20-04
CITY COUNCIL'! AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROPRIATION OF FUNDS FROM L.L.A.D. #39 RESERVES TO PAY FOR
EMERGENCY WORK PERFORMED ON V -DITCH ABOVE PANTERA DRIVE BY MCE
CORPORATION IN THE AMOUNT OF $9,000.
RECOMMENDATION: Appropriate Funds.
FINANCIAL IMPACT: The current Reserve Balance in L.L.A.D. #39 is $218,574 and would be
reduced by $9,000 to cover this unanticipated repairwork.
BACKGROUND: AV -ditch located on a slope above Pantera Drive has failed due to excessive
erosion. The V -ditch is located on City owned property that was acquired as a part of the
development agreement with Sun Cal. Because of the V -ditch failure, run-off from the slope was
entering a swimming pool belonging to a resident at the bottom of the slope. It was a call from this
residentthat alerted the City of the need to perform emergency repairwork on this V -ditch.
DISCUSSION: MCE Corporation has a contract with the City to perform public works services. The
provisions of this contract allowed the City to assign this emergencywork to MCE without utilizing the
publicworks bid process. The emergency work has been completed. The appropriationof $9,000 is
necessary in orderfor sufficient funds to be availablefor the balance of fiscal year.
REVIEWED BY:
Bob Rose
Community Services Director
James De Stefano
Deputy City Manager
Agenda No. 6.5
Meeting Date: January 20, 2004
CITY COUNCIL AGENDA REPORT
�tnaPuativ �
j98q
TO: Honorable Mayor and Members ofthe City Council
VIA: Linda C. Lowry, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE INSTALLATION OF STOP SIGNS AND A
CROSSWALK ON MONTEFINO AVENUE AT PASEO DE TERRADO
RECOMMENDATION:
Approve Resolution No. 2004 -XX.
FINANCIAL IMPACT:
The installation of stop signs, "Stop Ahead "signs and pavement markings, red curb
markings, and crosswalk striping will cost approximately $1500 and will befunded by
the City'ssigning and striping maintenance budget allocation for FY2003-2004.
BACKGROUND:
There have been concerns raised by residents regarding speeding and unsafe
conditions for pedestrians along Montefino Avenue between Grand Avenue and
Diamond Bar Boulevard . Montefino Avenue is often utilized by motorists as a "cut•thru"
street to avoid the intersection of Grand Avenue and Diamond Bar Boulevard.
Road Characteristics
Montefino Avenue is a residential street that is approximately 2,285 linear feet from
Grand Avenue to Diamond Bar Boulevard. The street width is 50 feet curb to curb for
approximately 150 feet atthe beginning ofthe street atboth the Grand Avenue and
Diamond Bar Boulevard entrances. The width of the street then decreases to 40 feet.
The existing speed zone is25 mph. Lane configuration consists oftwo (2) lanes with
skipped, yellow centerline striping. See attached aerial map (Attachment "A").
From Grand Avenue, the ascending grade rate on Montefino Avenue starts at
approximately 4%and transitions to 9% approximately 100 feet prior to Paseo de
Terra do. The street then levels until intersecting Porto Grande Drive. Montefino
Avenue then descends to a 9%grade and again decreases to a rate of4.72%
approximately 150 feet west of Diamond Bar Boulevard.
Volume and Speed
The Diamond Bar speed trailer was deployed attwo (2) locations. The following is a
summary ofthe data obtained (for purposes ofthe survey, please consider Montefino
Avenue to travel north and south).
Location: Southbound Montefino Avenue (south of Paseo deTerrado)
Date
Oct. 21 thru Oct. 22, 2003
Time
3:11 p.m. to 3:54 p.m.
Total Vehicles
4,313
Maximum Speed
44 mph
Average Speed
27.31 mph
85th Percentile
31 mph
Location: Northbound Montefino Avenue (south of Paseo de Terrado)
Date
Oct. 22 thru Oct. 23, 2003
Time
3:11 p.m. to 3:54 p.m.
Total Vehicles
4,087
Maximum Speed
44 mph
Average Speed
27.41 mph
85th Percentile
31 mph
Visibility
Sight distance was reviewed atthe Montefino Avenue and Paseo deTerrado
intersection. Looking north and south from Paseo deTerrado, motorists and
pedestrians have a difficult time seeing oncoming vehicles due to parked cars.
Furthermo re, approximately 100 feet in both directions, the street begins a downhill
grade and horiztontal curve limiting visibility to oncoming vehicles.
Accidents
Within the previous three-year period , there has been one (1) reported collision (non -
pedestrian related) atthe intersection ofMontefino Avenue and Paseo deTerrado.
116119111*1107►A
Atthe intersection ofMontefino Avenue and Paseo deTerrado, there are visibility
obstructions in both directions due to parked vehicles as well as vertical curves.
Furthermore, speeds were in excess of acceptable limits with a maximum speed of 44
mph in both the northbound and southbound directions, and an 85 th percentile speed of
31 mph in both directions. At this intersection, Montefino Avenue is relatively level
allowing the motorist better visibility ofupcoming stop signs and a pedestrian
crosswalk. The Walnut Valley Unified School District provides bus services to the
students in this area and the bus stop is on the west side of Montefino Avenue just
south of Paseo de Terrado.
While researching the request, the intersection of Montefino Avenue and South Porto
Grande was also considered for the installation of stop signs and a crosswalk. South
Porto Grande experiences a sight visibility obstruction in only one(1) direction and
the
nine (9) percent grade of Montefino Avenue atthis location prohibited the placement of
the crosswalk. Furthermore, the school bus stop adjacent to Paseo de Terrado made it
more feasible to place the stop signs and crosswalk atth is location.
Staff has received 16 e-mailed correspondence and seven (7) telephone messages
from residents all in favor of the stop signs and crosswalk.
The request was reviewed and discussed atthe Traffic and Transportation Commission
meeting of November 13, 2003. The Commission recommended the installation of stop
signs on Montefino Avenue at Paseo de Terrado, a crosswalk on Montefino Avenue at
Paseo de Terrado and two (2) "Stop Ahead" and "Pedestrian Crosswalk" Signs in both
the north and south direction on Montefino Avenue approximately 246 feet prior to the
intersection. Furthermore, a recommendation was made to install red curb along the
east and west side of Montefino Avenue at Paseo de Terrado to add additional visibility
of the crosswalk for motorists. After further discussion with the City's on -call traffic
engineer, "Stop Ahead" pavement markings should be installed in lieu of two (2)
"Pedestrian Crosswalk" signs.
PREPARED BY:
Sharon Gomez, Senior Management Analyst
V:kTJ1AU94III YA
David G. Liu
Director of Public Works
Attachments: Resolution No. 2004 -XX
Traffic and Transportation
Attachment A -- Aerial Map
James DeStefano
Deputy City Manager
Commission Minutes
RESOLUTION 2004 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
THE INSTALLATION OF STOP SIGNS AND A CROSSWALK ON MONTEFINO AVENUE
AT PASEO DE TERRADO.
(i) At the public meeting of November 13, 2003, the Traffic and Transportation Commission
determined that the installation of stop signs and a crosswalk on Montefino Avenue at Paseo de Terrado
will enhance and improve the public health, safety and welfare.
(ii) The Traffic and Transportation Commission recommends the installation of stop signs
and a crosswalk on Montefino Avenue at Paseo de Terrado .
Resolution
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND,
DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is pursuant to Sections 10.08.010, 10.08.080 , and 10. 12.1110 of the City of
Diamond Bar Municipal Code, as heretofore adopted;
2. The City Council hereby finds the public health, safety and welfare will be best protected
by the installation of stop signs and a crosswalk on Montefino Avenue at Paseo de Terrado as herein
prescribed;
3. The City Council of the City of Diamond Bar hereby authorize and direct the City
Engineer to cause said stop signs and crosswalk to be installed.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this _ day of January, 2004.
Mayor
ATTEST:
Lynda Burgess, City Clerk
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond Bar held on the _ day of January , 2004, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
Agenda # 6.6
Meeting Date: Jan. 20, 04
CITY COUNCIL' AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPROVAL OF AN AGREEMENT WITH THE NAKOMA GROUP FOR MANAGEMENT
AND CONSULTING SERVICES FOR THE CITY' SINFORMATION SYSTEMS
DEPARTMENT IN AN AMOUNT NOT TO EXCEED $45,000
RECOMMENDATION:
Itis recommended that the City Council approve the agreement
FISCAL IMPACT:
The agreement with Nakoma Group is not to exceed $45,000. There are sufficient funds available
for this contract in the FY 2003-04 budget
BACKGROUND /DISCUSSION:
The City has a number of sophisticated computer systems including financial system; computer
network for data storage; retrieval and delivery, document imaging; e-mail; and other systems to
support the City' sbusiness practices. In addition, the City has embarked on an aggressive, long term
e -government programto offer City -provided services in an online environment.
Recently, the City implemented an online Parks and Recreation reservation system and an online
customer service request management system. With the City Council' sapproval, the City will
continue to place City services onlinein an effort to improve access of those services to residents.
With the increased dependenceon computers, the internet, and other information systems to provide
services to residents, it is important to keep these systems operating. In orderto insure continuous
operation of these systems, it is recommended that the City hire an expert independentfirm to
provide professional Information System management services and technical support.
An Internet Technology Committee comprised of representatives from each City department was
created for the purpose of selecting the contractor and shall continue to serve as a sounding board
for the entire City staff with regard to the computer system enhancement process. The committee will
meet regularlywith the consultant
A Request for Proposals (RFP) was sent out to over 10 computer firms and independentconsultants
with specific details regardingthe City' sneedsand currentcomputer system. The candidatesfirst
sent in a firm resume. All of the resumes were reviewed. Five firms were invited to City Hall in order
to be briefed by City staff members including the City' sMIS Technician. They were also given a City
Hall tour to familiarize them with the City' scurrentcomputer system and programs. Subsequently,
the firms either chose not to bid on the project or created proposals with the information garnered
from their visit and briefing.
Three proposalswere received by the City. Interviews were extendedto all who submitted proposals.
After the first round of interviews the committee asked two of the three to return for a second meeting.
The committee unanimously selected the Nakoma Group for two specific reasons.
1.) Nakoma will use the $45,000contract as a pool and draw (bill) $75 per hourfor their
services while the otherfinalist wanted the entire amount up front for a service period
ending on June 30, 2004.
2.) Nakoma has more reliable and efficient back—up services in case of emergencies. The
other finalist could only guarantee a 24 hour time period for replacing the assigned
specialist in case of illness or vacation.
As part of Nakoma' sproposal, they will provide overall department management services; provide
appropriate system security; a disaster recovery program; ensure the creation and implementation of
standard operating proceduresand a high quality service level.
If approved by the City Council, the Nakoma Group will provide onsite information system
management and technical support services (20 hours per week) starting January 26, 2004.
Prepared by:
Jim Clarke, Legislative Analyst
Attachments
Agenda # 6.7 (a)
Meeting Date: Jan. 20, 04
CITY COUNCIL'! AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Appropriate $300,000.00 From Unappropriated Proposition C Fund Balance,
Approve Plans, Specifications, Award Contract for the Traffic Signal Installation
at Golden Springs Drive/Adel Avenue and Golden Springs Drive/High Knob Road
to New West Signal in the Amount of $254,135.00, and Authorize A Contingency
Amount of $45,865.00 for Contract Change Orders to be Approved bythe City
Manager, for a Total Authorization Amount of $300,000.00.
RECOMMENDATION:
Appropriate Proposition C Funds, approve plansand specifications and award the contract
FINANCIAL IMPACT:
Since these signal improvements were not included in the Fiscal Year (FY) 03/04 Capital
Improvement Program (CIP), a total of $300,000.00 of Proposition C Fund must be appropriatedto
complete the installationof the traffic signals.
BACKGROUND/DISCU SSION:
The residents ofthe neighborhood bounded by Golden Springs Drive to the north and Brea Canyon
Road to the west have raised their concerns over access and cut -through traffic in their
neighborhood. They expressed concerns of ingressing/egressing the neighborhood streets due to
congestion. Further, to avoid the intersection of Brea Canyon Road at Golden Springs Drive, it was
reported that cut -through traffic utilizes Adel Avenue and Gerndal Street. In response to these
concerns, the City completed a neighborhoodTraffic Study.
On September 4, 2003 fifty-five residents attended a Neigh borhoodTraffic Management meeting and
participated with their input and questions. The residents unanimously requested to install traffic
signals on Golden Springs Drive and Adel Avenue. Additionally, residents requested that the City take
a pro -active approach and expedite the installationof the signals in anticipation of Caltrans on/off
ramp closures.
The Golden Springs Drive/High Knob Road intersection was previously identified as one of the
intersections in need of signal improvements. By combining these two intersections as one project,
we desire to take advantage of the economy of scale, and may realize some savings.
On September 16, 2003, the City Council approved a signal design contract and directed staff to
proceed with the design of these two signals. The improvements consist of the installation of new
signals, curb ramps, striping, signage, and interconnect with other existing signals for timing
coordination. With the completion of the plans and specifications, the project was advertised for bids
in December 2003. As a result, on January8, 2004, the City received the following eightbids:
Company
Bid Amount
1) New West Signal
$ 254,135.00
2) Pete & Sons Construction
$ 264,274.00
3) Macadee Electrical
$ 264,800.00
4) Moore Electrical Contracting, Inc.
$ 270,753.00
5) Steiny and Company
$ 284,720.00
6) Pouk & Steinle, Inc.
$ 306,351.00
7) Dynalectric
$ 307,809.00
8) Baxter -Griffin Co., Inc.
$ 334,409.00
New West Signal submitted the lowest responsible bid and staff verified their state contractor license.
They have satisfactorily completed many similar projects for other Cities in Southern California as
well as the City of Diamond Bar. The project schedule is tentativelyset as follows:
Award of Contract
Start Construction
Construction Completion
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
January 20, 2004
February 9, 2004
May 28, 2004
Date prepared: January 15, 2004
David G. Liu, Director of Public Works James DeStefano, Deputy City Manager
Attachment: Contract Agreement With New West Signal
Agenda # 6.7 (b)
Meeting Date: Jan. 20, 04
CITY COUNCIL'! AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Appropriate $32,000.00 From Unappropriated Proposition C Fund Balance,
Approv e a Contract Amendment with Warren C. Siecke for Insp ection and
Construction Management Services for the Golden Springs Drive at Adel Avenue
and at High Knob Road Traffic Signals Project in the Amount of $ 26,600.00, and
Authorize a Contingency Amount of $ 5,400.00 for Change Orders to be Approved
by the City Manager, for a Total Authorization Amount of $ 32,000.00.
RECOMMENDATION:
Appropriate Proposition C Funds and approve the contract amendment.
FINANCIAL IMPACT:
A total of $ 32,000.00 of Proposition C Fund s must be appropriated for inspection /construction
management services of the project.
BACKGROUND /DISCUSSION :
The installation of signals on Golden Springs Drive at Adel Avenue and at High Knob Road were
combined as one project. As the City' s primary on -call traffic engineering consultant, Warren C.
Siecke prepared the plans and specifications for these signals Staff solicited inspection/constuction
management services proposals from three (3) qualified traffic engineering consultants and two
proposals were received. Upon review of the proposals, it was determined that Mr. Siecke is the
most qualified consultant to undertake the inspection/constuction management services of these
improvements. The scope of services will include inspection, construction management and
preparation of as -built drawings.
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
David G. Liu, Director of Public Works
Attachment: Warren C. Siecke' sProposal
Date prepared: January 15, 2004
James DeStefano, Deputy City Manager
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda No.: 6.8a
Meeting Date: January 20, 2004
AGENDA REPORT
TITLE: AUTHORIZE PURCHASE OFARM CHAIRS AND DOLLIES FROM KRUEGER INTERNATIONAL FOR
THE SENIOR ROOM IN THE DIAMOND BAR CENTER IN THE AMOUNT NOT TO EXCEED $37,754.46.
Recommendation: Authorize Purchase.
Financial Impact: There are sufficient funds included in the 2003/04 FY Budget for this purchase .
Background/Discu scion: A total of 150 arm chairs are needed to properly operate the Pine Room (Senior Room) of the
Diamond Bar Center. 15 cart dollies are necessary to transport this number of chairs.
Staff has determined that Krueger International arm chairs are the best match for the needs of the Senior Room . The chairs
are sturdy and comfortable . Staff recommends the chair fabric be Momentum, Gold Leaflet, with a medium tone for the
frame of the chair. These colors coordinate with the chairs planned for use in the Grand View Room. The estimated time to
receive the order of the banque t chairs is approximately eight weeks, but could be longer depend ing on the availability of
the fabric.
The purchase of items in excess of $25,000 from a single vendor requires City Council approval, per the City' sPurchasing
Ordinance.
Prepared By: Sara West, Recreation Supervisor II
Bob Rose James DeStefano
Community Services Director Deputy City Manager
Attachments: Krueger International Arm Chair Bid Request
Krueger International'sBid Proposal
Agenda #; 6.8b
Meeting Date; January 20, 2004
CITY COUNCIL'! AGENDA REPORT
T0; Honorable Mayor and Members of the City Council
VIA; Linda C. Lowry, City Manager
TITLE; AUTHORIZE PURCHASE OF BANQUET CHAIRS AND DOLLIES FROM BERTOLINI, INC. FOR THE
DIAMOND BAR CENTER IN THE AMOUNT NOT TO EXCEED $28,946.12.
Recommendation; Authorize Purchase.
Financial Impact; There are sufficient funds included in the 2003/04 FY Budget for this purchase . $89,308 is
budgeted for banquet chairs and carts for the Diamond Bar Center, The actual cost will be $28,946.12 .
Background/Discu ssion; A total of 512 banquet chairs are needed to properly operate the Grand View Room of the
Diamond Bar Center. Five cart dollies are necessary to transport this number of chairs. The cost of three hand carts are
included in the fee, two are being provided for free.
Staff has determined that Bertolini banquet chairs best match the needs of the Center. The chairs are durable, attractive,
and comfortable. Staff recommends the chair fabric being Momentum, Gold Leaflet, with an antique bronze finish on the
frame of the chair. These colors are a good match to the decor of the Center. The estimated time to receive the order of the
banquet chairs is approximately seven weeks.
The purchase of items in excess of $25,000 from a single vendor requires City Council approval, per the City' spurchasing
Ordinance. The City Manager authorized purchase of 450 banquet chairs, in the amount of $24,135. The additional 62
chairs and hand carts will be an additional $4,811.12 , bringing the combined total to $28,946.12 .
Prepared By; Sara West, Recreation Supervisor II
Bob Rose
Community Services Director
Attachments; Banquet Chair Bid Request
Bertolini, Inc.' sBid Proposal
James DeStefano
Deputy City Manager
Agenda # 6.9a
Meeting Date: /anuary 20. 2004
CITY COUNCIL'! AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2004-2005
RECOMMENDATION:
Adoptthe Resolution.
FINANCIAL IMPACT:
The cost of the Assessment Engineering services needed for the three Assessment Districts totals
$10,950 and is charged to each District proportionately; therefore, the cost for Assessment District
No. 38 is $3,650.
BACKGROUND/DISCO SSION:
The City has an annual program for the maintenance of landscaping as well as open space
improvements, and intends to continue said program by special assessments upon lands divided into
three Districts within the City. Funds must be provided to enable each District to continue their
operation during the 2004-2005 Fiscal Year. Of the City' sthree Districts, District 38 encompasses
the whole of the City and is illustrated on Exhibit"A1" and"131" maps.
As part of this program, the City must undergo a three step process. First, the City initiates the
process by adopting resolutions ordering the City Engineerto prepare and file a maintenance report
for each district. Second,the report is finalized and presentedto the City Council who, in turn, adopts
resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City
Council meeting where all three Assessment Districts are approved and confirmed, resulting in the
adoption of a resolution confirming the levy of assessments. It is noted that these levies are
anticipated to remain the same as those for FY 2003 -04. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the provisions of the
Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the
State of California.
IwG:4wTAI:4QI-- a
Sharon Gomez, Senior ManagementAnalyst
REVIEWED BY:
David G. Liu, Director of Public Works James De Stefano, Deputy City Manager
Attachment: Exhibit "All" Map
Exhibit" B-11" Map
Resolution No. 2004 -XX
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2004-05
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to
Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq. ).
(ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a
resolution generally describing any proposed new improvements or substantial changes in existing
improvements in such a district and ordering the City Engineer to prepare and file a report related to
annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are proposed for
said Landscaping Assessment District No. 38.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and
correct.
2. The City Engineer hereby is ordered and directed to prepare an annual report as
specified in California Streets and Highways Code §§ 22565, et seq., with respect to
City of Diamond Bar Assessment District No. 38 for Fiscal Year 2004-05.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of , 2004.
Robert P. Zirbes, Mayor
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6.9b
Meeting Date: January 20, 2004
AGENDA REPORT
VIA: Linda C. Lowry, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2004-2005
RECOMMENDATION:
Adoptthe Resolution.
FINANCIAL IMPACT:
The cost of the Assessment Engineering services needed for the three Assessment Districts totals
$10,950 and is charged to each District proportionately; therefore, the cost for Assessment District
No. 39 is $3,650.
BACKGROUND/DISCO SSION:
The City has an annual program for the maintenance of landscaping as well as open space
improvements, and intends to continue said program by special assessments upon lands divided into
three Districts within the City. Funds must be provided to enable each District to continue their
operation during the 2004-2005 Fiscal Year. Of the City' sthree Districts, District 39 encompasses a
specific part of the City as illustrated on Exhibit"A2" and"132" maps.
As part of this program, the City must undergo a three step process. First, the City initiates the
process by adopting resolutions ordering the City Engineerto prepare and file a maintenance report
for each district. Second, the report is finalized and presentedto the City Council who, in turn, adopts
resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City
Council meeting where all three Assessment Districts are approved and confirmed, resulting in the
adoption of a resolution confirming the levy of assessments. It is noted that these levies are
anticipated to remain the same as those for FY 2003 -04. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the provisions of the
Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the
State of California.
IwG:4wTAI:4QI-- a
Sharon Gomez, Senior ManagementAnalyst
REVIEWED BY:
David G. Liu, Director of Public Works James De Stefano, Deputy City Manager
Attachment: Exhibit "A2" Map
Exhibit" B.2" Map
Resolution No. 2004 -XX
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2004-05
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to
Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq. ).
(ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a
resolution generally describing any proposed new improvements or substantial changes in existing
improvements in such a district and ordering the City Engineer to prepare and file a report related to
annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are proposed for
said Landscaping Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and
correct.
2. The City Engineer hereby is ordered and directed to prepare an annual report as
specified in California Streets and Highways Code §§ 22565, et seq., with respect to
City of Diamond Bar Assessment District No. 39 for Fiscal Year 2004-05.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of , 2004.
Robert P. Zirbes, Mayor
Agenda # 6.9c
Meeting Date January 20, 2004
CITY COUNCIL'! AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2004-2005
RECOMMENDATION:
Adoptthe Resolution.
FINANCIAL IMPACT:
The cost of the Assessment Engineering services needed for the three Assessment Districts totals
$10,950 and is charged to each District proportionately; therefore, the cost for Assessment District
No. 41 is $3,650.
BACKGROUND/DISCO SSION:
The City has an annual program for the maintenance of landscaping as well as open space
improvements, and intends to continue said program by special assessments upon lands divided into
three Districts within the City. Funds must be provided to enable each District to continue their
operation during the 2004-2005 Fiscal Year. Of the City' sthree Districts, District 41 encompasses a
southwesterly part of the City as illustrated on Exhibit"A3" and"63" maps.
As part of this program, the City must undergo a three step process. First, the City initiates the
process by adopting resolutions ordering the City Engineerto prepare and file a maintenance report
for each district. Second,the report is finalized and presentedto the City Council who, in turn, adopts
resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City
Council meeting where all three Assessment Districts are approved and confirmed, resulting in the
adoption of a resolution confirming the levy of assessments. It is noted that these levies are
anticipated to re main the same as those for FY 2003 -04. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the provisions of the
Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the
State of California.
IwG:4wTAI:4QI-- a
Sharon Gomez, Senior ManagementAnalyst
REVIEWED BY:
David G. Liu, Director of Public Works James De Stefano, Deputy City Manager
Attachment: Exhibit "A3" Map
Exhibit" 133" Map
Resolution No. 2004 -XX
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATE D TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF
DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2004-05
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to
Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq. ).
(ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a
resolution generally describing any proposed new improvements or substantial changes in existing
improvements in such a district and ordering the City Engineer to prepare and file a report related to
annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are proposed for
said Landscaping Assessment District No. 41.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and
correct.
2. The City Engineer hereby is ordered and directed to prepare an annual report as
specified in California Streets and Highways Code §§ 22565, et seq., with respect to
City of Diamond Bar Assessment District No. 41 for Fiscal Year 2004-05.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of , 2004.
Robert P. Zirbes, Mayor
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.10
Meeting Date: Jan. 20, 04
AGENDA REPORT
TITLE: APPROVAL OF AN AGREEMENT WITH BUSINESS TELECOMMUNICATIO N
SYSTEMS, INC. FOR A NEW CITYWIDE PHONE AND VOICE MAIL SYSTEM AND
CONSULTI NG SERVICES IN AN AMOUNT NOT TO EXCEED $68,000
RECOMMENDATION:
Itis recommended that the City Council approve the agreement
FISCAL IMPACT:
The agreementwith Business Telecommunication Systems, Inc. is notto exceed$68,000. The
money would come from the Diamond Bar Center construction contingencyfund. However, the
investment would be paid back within three years by projected savings on monthly phone charges
with the new phone system and a new service provider.
BACKGROUND / DISCUSSION:
The construction of the Diamond Bar Center is in its final phase which will includethe installation of
the phonesystem. After inquiring with a telecommunications consultant regarding what type of
system would be compatible with the current system at City Hall, it was learned that it would be more
cost effective to replace the entire citywide system - including phonesfor City Hall, Diamond Bar
Center, Heritage Park, and Sycamore Day Camp - with a new state -of- the -art system.
The City was informed that the current system components at City Hall have outlived their usefulness
and will not allowfor growth. The City Hall connection to Heritage Park has been a problem in the
past. The outside lines need to be removed and Heritage needs to be connected to the same in-
house system. This will also be the case for Sycamore Day Camp and the Diamond Bar Center.
It was advisedthat the City switch to a new discountservice carrier(PAETEC) used by some of the
surrounding cities including Pomona and Yorba Linda. By doing so, it is estimated that the City would
save enoughon phone charges to pay for the new phone and voice mail system within three years.
A Request for Proposals (RFP) with our currentand projected needswas created and sent to at least
five telecommunications equipment companies. Those companies interested were given a tour of the
City Hall facilities and phone equipmentroom in order to better help them preparetheir bid.
The following bids were received for the basic RFP requirements
Standard Tel $50,517.14
Intelesys Communications $47.987.99
Business Telecommunications Systems, Inc. $43,757.73
Business Telecommunication Systems, Inc. met the exact specifications of the RFP and came in at
the lowest price.
The requested $68,000 will also provide for tax, training, and other options not included in the RFP.
After researchingand touring City Hall, Diamond Bar Center and Heritage Park with the winning
bidder, City staff members were able to determine that more phones were necessary at both City Hall
and Diamond Bar Center. More hardware is necessaryat Heritage Park and City Hall as well.
With City Council approvalthe entire new system can be completely installed and all employees
trained within six weeks.
Prepared by:
Jim Clarke, Legislative Analyst
Attachments