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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
AUGUST 5, 2003
STUDY SESSION: 4:30 p.m., CC -8
Speed Hump Discussion
Community/Senior Center Facility Use Policy
Discussion of Community Foundation By -Laws
Public Comments
CLOSED SESSION: 6:00 p.m. CC -8
Public Comments
Anticipated Litigation -- Government Code Section 54956.9(b) --
one case.
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church
ROLL CALL: Council Members Chang, O'Connor, Zirbes,
Mayor Pro Tem Huff, Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation entitled, "Preparing for the West Nile Virus", by Greater Los
Angeles County Vector Control District
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
AUGUST 5, 2003 PAGE 2 CITY COUNCIL AGENDA
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public
that are not already scheduled for consideration on this agenda. Although the
City
Council values your comments, pursuant to the Brown Act, the Council generally
cannot take any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk (completion of this form
is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK — Hodads (Beach/Surf) AND NATIONAL
NIGHT OUT - August 6, 2003 — 6:30 p.m. — 8:00 p.m., Sycamore Canyon
Park, 22930 Golden Springs Drive.
5.2 PLANNING COMMISSION MEETING — August 12, 2003 — 7:00 p.m.,
Government Center/AQMD Auditorium, 21865 E. Copley Drive.
5.3 CALTRANS MONTHLY MEETING — August 13, 2003 — 6:30 p.m.,
Government Center/AQMD Room CC -2, 21865 E. Copley Drive.
5.4 CONCERTS IN THE PARK (Last Concert) — Dean Colley (Neil Diamond
Tribute) — August 13, 2003 - 6:30 p.m. — 8:00 p.m., Sycamore Canyon
Park, 22930 Golden Springs Drive.
5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —
August 14, 2003 — 7:00 p.m., Government Center/AQMD Hearing Board
Room, 21865 E. Copley Drive.
5.6 CITY COUNCIL MEETING — August 19, 2003 — 6:30 p.m., Government
Center/AQMD Auditorium, 21865 E. Copley Drive.
6. CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES:
6.1.1 Closed Session and Study Session of July 15, 2003 —
Approve as submitted.
6.1.2 Regular Meeting of July 15, 2003 — Approve as submitted.
AUGUST 5, 2003 PAGE 3 CITY COUNCIL AGENDA
6.2 TRAFFIC AND TRANSPORTATION MINUTES — Regular Meeting of
June 12, 2003 — Receive and File.
6.3 PLANNING COMMISSION MINUTES — Regular Meeting of June 24, 2003 -
Receive and file.
6.4 PARKS & RECREATION COMMISSION MINUTES — Regular Meeting of
June 26, 2003 - Receive and File.
6.5 WARRANT REGISTERS - Approve Warrant Registers dated July 17,
2003, July 24, 2003, and July 31, 2003, for a total amount of
$1,853,152.72 — Approve.
6.6 TREASURER'S STATEMENT - month of June, 2003 - Review and
approve.
6.7 RECEIVE, ACCEPT, AND FILE PROPOSITION A LOCAL RETURN
FUND, PROPOSITION C LOCAL RETURN FUND, AND
TRANSPORTATION DEVELOPMENT ACT FUND AUDIT REPORTS
FOR FISCAL YEARS ENDED JUNE 30, 2002 AND 2001.
Recommended Action: Receive, Accept, and File.
Requested by: Finance Division
6.8 APPROVE EXONERATION OF GRADING BONDS FOR:
a) LOT NO. 28 OF TRACT NO. 30289 (3020 WAGON TRAIN LANE, THE
COUNTRY) IN THE AMOUNT OF $29,380 (Bond No. 3SM 890 885
00).
Recommended Action: Approve.
b) 20801 GOLDEN SPRINGS DRIVE (LA FITNESS) IN THE AMOUNT
OF $25,760 (Bond No. CC 7667).
Recommended Action: Approve.
Requested by: Public Works Division
6.9 APPROVE APPROPRIATION IN THE AMOUNT OF $22,000 FROM THE
GENERAL FUND RESERVES TO FUND ENHANCEMENT OF
PARKWAY MAINTENANCE SERVICES.
Recommended Action: Approve.
Requested by: Community Services Division
AUGUST 5, 2003
PAGE 4 CITY COUNCIL AGENDA
6.10 AUTHORIZE INCREASE OF $40,000 TO THE PROFESSIONAL
SERVICE AGREEMENT WITH MONTANA TESTING AND GEOLOGICAL
LABORATORIES (MTGL) FOR SPECIAL INSPECTION SERVICES AT
THE COMMUNITY/SENIOR CENTER FOR A TOTAL CONTRACT COST
NOT -TO -EXCEED $100,000.
Recommended Action: Authorize.
Requested by: City Manager
6.11 APPROVE CONTRACT AMENDMENT #6 WITH DAVID EVANS AND
ASSOCIATES, INC., IN THE AMOUNT OF $32,400, FOR LANDSCAPE
ARCHITECTURAL SERVICES FOR SUMMITRIDGE PARK RESTROOM
BUILDING AND PLAY AREA PROJECT.
Recommended Action: Approve.
Requested by: Community Services Division
6.12 ADOPT RESOLUTION NO. 2003 -XX: REMOVING THE "TWO HOUR
PARKING" SIGNS AND INSTALLING "NO STOPPING ANYTIME" SIGNS
ON WESTBOUND GOLDEN SPRINGS DRIVE IN FRONT OF DIAMOND
PLAZA AND COCO'S RESTAURANT.
Recommended Action: Adopt.
Requested by: Public Works Division
6.13 APPROVE AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND PRINTING
SERVICES PROVIDED BY PEPR GRAPHICS IN AN AMOUNT UP TO
$53,000 FOR THE 2003/04 FY.
Recommended Action: Approve.
Requested by: Public Information Division
6.14 APPROVE CONTRACT AMENDMENT NO. 2 WITH KOSMONT
PARTNERS IN THE AMOUNT OF $60,000 FOR ECONOMIC
DEVELOPMENT SERVICES, FOR A TOTAL CONTRACT AMOUNT OF
$131,000.
AUGUST 5, 2003 PAGE 5 CITY COUNCIL AGENDA
Recommended Action: Approve.
Requested by: Economic Development Division
6.15 ADOPT CITY COUNCIL GOALS AND OBJECTIVES FOR FY 2003-2004.
(Continued from July 15, 2003)
Recommended Action: Adopt.
Requested by: City Manager
6.16 APPROVE AMENDMENT OF CERTIFICATE/RECOGNITION POLICY.
(Continued from July 15, 2003)
Recommended Action: Approve.
Requested by: City Manager
6.17 a) RESCIND CONTRACT WITH DYNALECTRIC FOR TRAFFIC
SIGNAL MODIFICATION PROJECT AT GRAND AVENUE/SHOTGUN
LANE, BREA CANYON ROAD/LYCOMING STREET, AND GOLDEN
SPRING DRIVE/BALLENA DRIVE.
Recommended Action: Rescind.
b) APPROPRIATE $584,719 FROM FY 03/04 UNAPPROPRIATED
PROPOSTION C FUND BALANCE AND AWARD CONTRACT FOR
TRAFFIC SIGNAL MODIFICATION PROJECT AT GRAND
AVE./SHOTGUN LN., BREA CANYON RD./LYCOMING ST. AND
GOLDEN SPRINGS DR./BALLENA DR. TO PETE & SONS
CONSTRUCTION, INC. IN THE AMOUNT OF $536,200 AND
AUTHORIZE $48,519 CONTINGENCY FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $584,719.
Recommended Action: Appropriate and award.
Requested by: Public Works Division
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 CONSIDERATION OF JOINT USE COOPERATIVE AGREEMENT
BETWEEN THE COUNTY OF LOS ANGELES, THE CITY OF DIAMOND
BAR, THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT, AND THE
AUGUST 5, 2003 PAGE 6 CITY COUNCIL AGENDA
POMONA UNIFIED SCHOOL DISTRICT FOR THE OPERATION OF
PROPOSED LIBRARY.
Recommended Action: Approve.
Requested by: City Manager
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
FROM: David G. Liu, Director of Public Works
CC: James DeStefano, Deputy City Manager
TITLE: SPEED HUMP POLICY
BACKGROUND:
At the July 16, 2002 meeting, Council adopted a Speed Hump Policy (Attachment "A") and approved
the installation ofthree (3) permanent speed humps at415/416 Navajo Spring Road, 304/311 Navajo
Springs Road and 23632/23633 Decorah Road (Attachment "B"). On August 6, 2002, Council further
placed a one year moratorium to a Ilow time to evaluate the long lasting effect on the neighborhood
from residents, law enforcement, and other emergency services providers. During this moratorium, no
petitions for speed hump installation would be processed or speed humps approved.
Since November 2001, those portions of Navajo Springs Road and Decorah Road have been studied
with 1) no speed humps 2) rubberized portable speed humps and 3) asphalt concrete speed humps.
Attached for your information are the tabulated study results to date for each of the aforementioned
study conditions (Attachment "C).
DISCUSSION:
The following tables present "snap shot' conditions that may be representativ e of the total traffic
survey results.
Survey Location: 435 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Seed
mph
NONE
November 2001
Monday
1452
29
33
40
first stud
Rubberized
January 2002 (60-
Monday
1019
23
27
8
So
peed Hump
day stud
Rubberized
April 2002
Monday
1091
23
27
3
Speed Hum
150 -da stud
January 2003 (420-
Monday
944
23
27
3
Concrete
day study)
I
I
I
I
I
I
SpeedAsphalt
Survey Location: 435 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
I
Week
I
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Wednesda
1143
26
31
3
first stud
Rubberized
January 2002 (60-
Wednesda
1059
22
26
0
S ed Hump
day stud
Rubberized
April 2002
Wednesda
1030
23
27
4
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Wednesda
929
23
28
2
Concrete
day study)
y
I
I
I
I
S ed Hum
Survey Location: 435 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
I
Week
I
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
1 Saturday
1280
26
31
12
first stud
Rubberized
January 2002 (60-
Saturday
1161
22
26
6
Speed Hump
day stud
Rubberized
April 2002
Saturday
1119
22
26
2
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Saturday
838
23
28
4
Concrete
day study)
I
I
I
I
Spee Hum
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 851h
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Seed
mph
NONE
November 2001
Monday
843
25
28
3
first stud
Rubberized
January 2002 (60-
Monday
784
23
27
6
Speed Hump
day stud
Rubberized
April 2002
Monday
647
23
27
0
Speed Hum
150 -da stud
Asphalt
Januad
stud
577
21
28
0
Concre
j420- I Monday
y
I
I
I
I
I
Speed Ht mo
-2 -
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
I
Week
I
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Wednesda
748
24
28
0
first stud
Rubberized
January 2002 (60-
Wednesda
767
23
26
1
S ed Hump
day stud
Rubberized
April 2002
Wednesda
690
25
28
6
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Wednesda
626
22
28
0
Concrete
day study)
y
I
I
I
I
S ed Hum
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
I
Week
I
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
1 Saturday
824
24
28
0
first stud
Rubberized
January 2002 (60-
Saturday
720
21
25
3
Speed Hump
day stud
Rubberized
April 2002
Saturday
825
23
27
1
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Saturday
773
21
27
0
Concrete
day study)
I
I
I
I
I
Spee Hum
Survey Location: 23635 Decorah Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 851h
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Seed
mph
NONE
November 2001
Monday
804
24
28
5
first stud
Rubberized
January 2002 (60-
Monday
604
20
24
1
Speed Hump
day stud
Rubberized
April 2002
Monday
615
19
24
0
Speed Hum
150 -da stud
Asphalt
January sd
Monday
435
19
27
2
Concrete
j420-
dtu
I
I
I
I
I
I
S Hm
-3 -
Survey Location: 23635 Decorah Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
I
Week
I
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Wednesda
617
23
26
1
first stud
Rubberized
January 2002 (60-
Wednesda
577
20
24
0
S ed Hump
day stud
Rubberized
April 2002
Wednesda
576
21
24
6
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Wednesda
447
20
27
0
Concrete
day study)
y
S ed Hum
Survey Location: 23635 Decorah Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85`h
Overall Total
Calming
Study
I
Week
I
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Seed
mph
NONE
November 2001
Saturday
662
22
27
1
first stud
Rubberized
I January 2002 (60-
Saturday
729
18
23
0
Speed Hump
I day stud
Rubberized
April 2002
Saturday
687
20
24
0
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Saturday
575
19
26
0
Concrete
day study)
S ed Hum
The general area (Navajo Springs Road and Decorah Road) appeared to see an overall decline in
total vehicles and speed since the installation of speed humps. Though the speed numbers have
declined (i.e. average speed, 85th percentile, speeds >55 mph), the decline in total vehicles may be
due to motorists choosing alternate routes to avoid the speed humps
Furthermore, a survey was sent to the 177 residents at the pilot project study area to solicittheir input
as part of the study. The following are the results of the survey from 56 responders (32% response
turnout):
1. Did the speed humps:
a. Reduce the speed ofmost vehicles. 29 responses
b. Reduce the speed ofa few vehicles. 22responses
c. No reduction in speed. 2 responses
2. Are the speed humps an effective tool to prevent speeding in residential neighborhoods?
a. Yes 48 responses b. No 6 responses
3. Do you feel your neighborhood is a better place to live since the speed humps were installed?
a. Yes 40 responses b. No 12 responses
-4 -
4. Are you in favor of
a. Retaining the speed humps b. Removing the speed humps
46 responses 5 responses
5. Would you agree to the installation of speed hump in front ofyour home?
a. Yes 36 responses b. No 15 responses
According to the results, the majority of those residents who did respond to the survey are in favor of
the speed humps. General comments were also solicited as part of the survey. For example, some of
the comments noted are:
- "They are a great way to lower speed through residential areas."
- "The speed humps need to be taller. Now, they only slow down drivers that are not used to
them."
- "There needs to be more speed humps between the stop signs north and south of my
address."
- "I believe that the speed humps also degrade the neighborhood."
Finally, input from the Sheriffs and Fire Departments were also solicited. As previously stated by the
Sheriffs Department, they do not have a written policy and do not object to the use of speed humps.
However, they do not generally promote their use. Also, they were not able to document any negative
affects. At the time of this report, no comments have been received from the Fire Department.
However, as previously noted by staff, the Fire Department does not recommend the installation of
speed humps but may be allowed under certain circumstances and conditions.
CONCLUSION/RECOM MENDATION:
It appears the speed humps do slow down traffic if installed and spaced appropriately. They also
appear to reduce the volume of traffic. This could be due to traffic diverting to other streets in the
area. Most of the residents' responses are in favor of speed humps.
While there are benefits of speed humps there are also drawbacks. They include diversion of traffic to
other streets, possible increase in noise levels (e.g. vehicle vibration), interference with street
sweeping operations, and increased City liability exposure.
Taking into consideration the benefits and drawbacks, it is recommended that:
1) Each speed hump request would be reviewed on a case by case basis, based on
established criteria and procedures as contained in the approved Speed Hump Policy.
2) Funding and priority be established.
Each year the program for installation of speed humps will be reviewed for inclusion in the
budget by the City Council as submitted by staff.The City Council may budget a specified
amount each fiscal year to be used for insta Ilation of speed humps at approved locations
based on a priority basis. (The total labor and material cost of the speed humps including
signing and striping for the pilot project was approximately $5,000.00. Funding came from
the City's road maintenance budget.) Upon removing the moratorium, priority determination
for all speed hump installation requests will be established. This will be done by using a
-5 -
systematic formula considering 1) percentage ofvehicles exceeding 25 mph and 2) 24-hour
traffic volume counts. By multiplying the two factors, streets yielding the highest numerical
value in the computation will have the highest priority.
PREPARED BY:
John L. Ilasin, Assistant Engineer Date Prepared: July 30, 2003
ATTACHMENTS: Attachment "A" -Speed Hump Policy
Attachment "B" -Aerial Map
Attachment "C" -Traffic Survey Spreadsheets
-6 -
Survey Location: 435 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Wednesday
1143
26
31
3
first stud
Rubberized
January 2002 (60-
Wednesday
1059
22
26
0
Speed Hump
day stud
Rubberized
April 2002
Wednesday
1030
23
27
4
Speed Hum
1 50 -day stud
Asphalt
January 2003 (420-
Wednesday
929
23
28
2
Concrete
day study)
Speed Hump I
Survey Location: 435 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Saturday
1280
26
31
12
first stud
Rubberized
January 2002 (60-
Saturday
1161
22
26
6
Speed Hump
day stud
Rubberized
Apri12002
Saturday
1119
22
26
2
Speed Hum
1 50 -day stud
Asphalt
January 2003 (420-
Saturday
838
23
28
4
Concrete
day study)
Speed Hum
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Monday
843
25
28
3
first stud
Rubberized
January 2002 (60-
Monday
784
23
27
6
Speed Hump
day stud
Rubberized
April 2002
Monday
647
23
27
0
Speed Hum
150 -da stud
Asphalt
January 2003 (420-
Monday
577
21
28
0
Concrete
day study)
Speed Hump I
-2-
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Wednesday
748
24
28
0
first stud
Rubberized
January 2002 (60-
Wednesday
767
23
26
1
Speed Hump
da stud
Rubberized
April 2002
Wednesday
690
25
28
6
Speed Hum
1 50 -day stud
Asphalt
January 2003 (420-
Wednesday
626
22
28
0
Concrete
day study)
Speed Hump
I
I
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Saturday
824
24
28
0
first stud
Rubberized
January 2002 (60-
Saturday
720
21
25
3
Speed Hump
day stud
Rubberized
April 2002
Saturday
825
23
27
1
Speed Hum
1 50 -day stud
Asphalt
January 2003 (420-
Saturday
773
21
27
0
Concrete
day study)
Speed Hum
I
Survey Location: 23635 Decorah Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85 th
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Monday
804
24
28
5
first stud
Rubberized
January 2002 (60-
Monday
604
20
24
1
Speed Hum
da stud
Rubberized
April 2002
Monday
615
19
24
0
Speed Hump
150 -da stud
Asphalt
January 2003 (420-
Monday
435
19
27
2
Concrete
day study)
Speed Hump
I
-3-
Survey Location: 23635 Decorah Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Wednesday
617
23
26
1
first stud
Rubberized
January 2002 (60-
Wednesday
577
20
24
0
Speed Hump
day stud
Rubberized
April 2002
Wednesday
576
21
24
6
Speed Hump
tud
Asphalt
January 2003 (420-
Wednesday
447
20
27
0
Concrete
day study)
Speed Hump I
Survey Location: 23635 Decorah Road
Traffic
Month & Year of
Day of
Overall
Overall
Overall 85
Overall Total
Calming
Study
Week
Total
Avg.
Percentile
Vehicles >55
Device
Vehicles
Speed
mph
NONE
November 2001
Saturday
662
22
27
1
first stud
Rubberized
January 2002 (60-
Saturday
729
18
23
0
Speed Hump
da stud
Rubberized
April 2002
Saturday
687
20
24
0
Speed Hump
tud
Asphalt
January 2003 (420-
Saturday
575
19
26
0
Concrete
day study)
Speed Hum
The general area (Navajo Springs Road and Decorah Road) appeared to see an overall decline in
total vehicles and speed since the installation of speed humps. Though the speed numbers have
declined (i.e. average speed, 85th percentile, speeds >55 mph), the decline in total vehicles may be
due to motorists choosing alternate routes to avoid the speed humps.
Furthermore, a survey was sent to the 177 residents at the pilot project study area to solicit their input
as part of the study. The following are the results of the survey from 56 responders (32% response
turnout):
1. Did the speed humps:
a. Reduce the speed of most vehicles. 29 responses
b. Reduce the speed of a few vehicles. 22 responses
c. No reduction in speed. 2 responses
2. Are the speed humps an effective tool to prevent speeding in residential neighborhoods?
a. Yes 48 responses b. No 6 responses
3. Do you feel your neighborhood is abetter place to live since the speed humps were installed?
a. Yes 40 responses b. No 12 responses
-4-
4. Are you in favor of.•
a. Retaining the speed humps
46 responses
b. Removing the speed humps
5 responses
5. Would you agree to the installation of a speed hump in front of your home?
a. Yes 36 responses b. No 15 responses
According to the results, the majority of those residents who did respond to the survey are in favor of
the speed humps. General comments were also solicited as part of the survey. For example, some of
the comments noted are:
- "They are a great way to lower speed through residential areas."
- "The speed humps need to be taller. Now, they only slow down drivers that are not used to
them."
- "There needs to be more speed humps between the stop signs north and south of my
address."
- "I believe that the speed humps also degrade the neighborhood."
Finally, input from the Sheriff's and Fire Departments were also solicited. As previously stated by the
Sheriff's Department, they do not have a written policy and do not object to the use of speed humps.
However, they do not generally promote their use. Also, they were not able to document any negative
affects. At the time of this report, no comments have been received from the Fire Department.
However, as previously noted by staff, the Fire Department does not recommend the installation of
speed humps but may be allowed under certain circumstances and conditions.
CONCLUSION/RECOMMENDATION:
It appears the speed humps do slow down traffic if installed and spaced appropriately. They also
appear to reduce the volume of traffic. This could be due to traffic diverting to other streets in the
area. Most of the residents' responses are in favor of speed humps.
While there are benefits of speed humps there are also drawbacks. They include diversion of traffic
to other streets, possible increase in noise levels (e.g. vehicle vibration), interference with street
sweeping operations, and increased City liability exposure.
Taking into consideration the benefits and drawbacks, it is recommended that:
1) Each speed hump request would be reviewed on a case by case basis, based on
established criteria and procedures as contained in the approved Speed Hump Policy.
2) Funding and priority be established.
Each year the program for installation of speed humps will be reviewed for inclusion in the
budget by the City Council as submitted by staff.The City Council may budget a specified
amount each fiscal year to be used for installation of speed humps at approved locations
based on a priority basis. (The total labor and material cost of the speed humps including
signing and striping for the pilot project was approximately $5,000.00. Funding came from
the City's road maintenance budget.) Upon removing the moratorium, priority determination
for all speed hump installation requests will be established. This will be done by using a
-5-
systematic formula considering 1) percentage of vehicles exceeding 25 mph and 2) 24-
hour traffic volume counts. By multiplying the two factors, streets yielding the highest
numerical value in the computation will have the highest priority.
PREPARED BY:
John L. Ilasin, Assistant Engineer Date Prepared: July 30, 2003
ATTACHMENTS: Attachment "A" - Speed Hump Policy
Attachment "B" - Aerial Map
Attachment "C" -Traffic Survey Spreadsheets
CITY OF DIAMOND BAR
SPEED HUMP POLICY
Introduction
ATTACHMENT "A"
1.1 Speeding on local residential streets has been one of the most frequently mentioned concerns
expressed by residents and one of the most difficult and elusive problems confronting many
cities in California. In the City of Diamond Bar oftentimes the problem is resolved by
enforcement of the speed limits or by installing additional advisory and/or regulatory signs.
1.2 In addition, residents request the installation of some type of traffic control measure, such as
"speed bumps" or "speed humps" to address the speeding problem in their neighborhood. A
speed bump is an abrupt pavement feature, three to four inches in height and one to three feet in
length at the base. They are commonly installed on private roadways and shopping centers but
are not recommended for use on public streets. By comparison, a speed hump (see Attachment
A, "Speed Hump Standard") is approximately three inches in height and 12 to 14 feet in length at
the base and therefore is much gentler in configuration without the "jarring" effect of speed
bumps. Only speed humps are eligible for consideration under this policy.
1.3 In an effort to address these concerns, staff and the Traffic and Transportation Commission have
conducted extensive research on how other jurisdictions approach the issue of speeding on
residential streets and have formulated this policy based on those findings and the City Council
has adopted this policy.
General Policy
2.1 Speed humps will only be considered as a last resort to control speeds on local residential streets,
once all other feasible measures/alternative actions have been taken and have proven ineffective.
Local residential streets are defined below.
2.2 It is the policy of the City to require that the criteria set forth below are met prior to
consideration for installing speed humps on any local residential street for the purpose of
controlling speed.
2.3 The City reserves the right to install, alter, or remove any or all speed humps in the future at its
own discretion, based on a determination by the City Council that the action advances, public
health, safety or welfare.
Criteria for Installation of Speed Humus
3.1 Physical Criteria
1. Classification
The street shall be classified a local residential street, as defined by the California
Vehicle Code (CVC) Section 40802(b).
ATTACHMENT "A"
2. Speed Limit
The speed limit for the street shall not be greater than 25 mph.
3. Street Width
The paved width of the street shall not exceed 40 feet and there must be curb and gutter
or curb on both sides of the street.
4. Number of Lanes
Speed humps shall not be installed on streets having more than two travel lanes (one lane
in each direction).
5. Street Grade
Speed humps shall not be installed in areas where the street grade exceeds 5%.
6. Horizontal and Vertical Curves
Speed humps shall not be installed on horizontal curves of less than a 300 -foot centerline
radius.
Speed humps shall not be installed on vertical curves with less than the minimum safe
stopping sight distance in accordance with the Caltrans Highway Design Manual.
7. Sight Distance
Speed humps shall not be installed on streets where the minimum safe stopping sight
distance of at least 200 feet can not be provided.
8. Length of Street/Block/Cul-de-sacs
Speed humps shall not be installed on streets with lengths of less than '/a of a mile (1,320
feet), including, blocks and cul-de-sacs.
9. Location
a) Speed humps shall be placed adjacent to property lines and street lights whenever
possible.
b) Speed humps shall be placed more than 10 feet from a driveway whenever
possible.
C) Speed humps shall not be placed within 25 feet of a fire hydrant.
d) Speed humps shall not be placed over manholes, water valves, or other utility
vaults and shall be 25 feet from these facilities whenever possible.
2
ATTACHMENT "A"
e) , Speed humps shall not be installed in front of catch basins or drainage structures.
10. Maximum Height
Speed humps shall not exceed a maximum height of 3".
11. S acin
Speed humps shall be spaced between 400 and 600 feet apart whenever possible and at
least 150 feet from intersections.
3.2 Other Criteria
1. Traffic Volume
Speed humps shall not be installed on streets with a minimum average daily traffic
volume (ADT) of less than 500 vehicles per day or with a maximum average daily traffic
volume (ADT) of more than 2,500 vehicles per day.
2. Transit Routes
Speed humps shall not be installed on streets with established transit routes.
3. Emergency Vehicle Access
Speed humps shall not be installed on streets that are defined or used as primary or
routine emergency vehicle access routes.
4. Traffic Speeds
A traffic engineering study, as determined by the City Engineer, shall be performed to
confirm the magnitude and extent of the speeding problem and to ensure that the
installation of the speed humps can be expected to appreciably address the problem.
5. Neighborhood Support
Speed humps shall not be installed on, modified, or removed from, any street unless 67%
of the residents express written support of such action as discussed below, or unless in
accordance with section 2.3, above.
6. Other Agency Coordination
The proposed speed hump installations shall be reviewed by emergency services
providers (i.e. Sheriff's Department, Fire Department, Ambulance Service), school
districts, transit operators, refuse collectors and street sweepers, and their input shall be
considered in the evaluation process.
3
Exhibit "A"
Procedure for Resident Initiated Consideration
4.1 The consideration of the installation, modification or removal of speed humps may be initiated
by resident's request in accordance with the following procedures.
1. Any resident may submit a written request to the City Engineer for consideration of the
installation of speed humps. Upon receipt of a written request, if all other feasible
measures/alternative actions have been taken and have proven ineffective, the City
Engineer will then evaluate the street to determine if the street meets the physical criteria
set forth in this policy for the installation of speed humps.
2. If the street is determined to be eligible for consideration of the installation of speed
humps, the requestor will provide the City Engineer with a petition in accordance with
the requirements listed below.
Any resident may submit a written request for consideration of the modification and/or
removal of speed humps. This request shall be accompanied by a petition in accordance
with the requirements listed below.
4. All petitions for consideration of the installation, modification or removal of speed
humps shall be made on the City's petition form (see Attachment B). A separate petition
shall be submitted for each street on which speed hump installation, modification or
removal is being requested. Petition forms can be obtained from the City's Public Works
Division.
Each petition to install, modify or remove a speed hump shall contain signatures
representing of at least 67% of the residential properties affected by the proposed action,
in favor of that action. Affected residents are those along the affected portion of that
street (within 1/4 mile of any speed hump or to the nearest intersection with a street that
allows ingress and egress from the neighborhood, whichever is further).Each
residence/household will only have one (1) vote. It is the responsibility of the requestor
to obtain the necessary signatures.
6. All petitions to install, modify or remove a speed hump shall contain signatures obtained
within six months prior to the submittal date to the City Engineer.
4.2 Upon receipt of the petition, the City Engineer will verify that the petition contains the required
number of signatures in favor of the proposed action. If the petition does not meet the required
number of signatures, the petitioner(s) will be notified of the petition's failure to meet the
requirement. If the petition contains the required number of signatures in favor of the proposed
action, a staff report will be prepared and submitted to the Traffic and Transportation
Commission for its consideration of the installation, modification or removal of speed humps.
4.3 All affected residents, as well as emergency services providers (i.e. Sheriff's Department, Fire
Department, Ambulance Service), school districts, transit operators, refuse collectors and street
sweepers will be notified of the Traffic and Transportation Commission's intent to discuss the
feasibility of installing, modifying or removing speed humps on each street being considered. If
speed hump installation is being recommended, the notification will also include the proposed
ATTACHMENT "A"
speed hump installation is being recommended, the notification will also include the proposed
locations of the speed humps. Public comments will be solicited and received at the Traffic and
Transportation Commission Meeting.
4.4 The Traffic and Transportation Commission's recommendation will be presented to the City
Council for approval.
4.5 If the installation, modification or removal of the speed humps is approved by the City Council,
all residents on the affected street(s) shall be given notice of the planned action at least three (3)
weeks prior to installation.
W37 AR /
W6 (15)
Il A)1
150'+ W37 AR
Typical W6 (15)
a
(For Marking
See Below)
SECTION A -A
SPEED HUMP MARKING
2 5/8' Hump
6'
12' Width for Local Streets
SECTION B -B
01
12"
CurbFace varies*
Taper
Black on yellow
6' series 'E"
r
letters
15
MPH
'If there is no
actual gutter
use 2'
SECTION A -A
SPEED HUMP MARKING
2 5/8' Hump
6'
12' Width for Local Streets
SECTION B -B
01
30"x30" W37AR
BUMPS
Warning Sign
Black on yellow
6' series 'E"
letters
15
MPH
W6 (15) Sign
Exact sign
locations shall
be determined
by City Engineer
ADVANCE SIGNING
SPEED HUMP STANDARD
CITY OF DIAMOND BAR
ATTACHMENT "A"
PETITION REQUESTING CONSIDERATION REGARDING SPEED HUMPS
It is recommended that you review the City's Speed Hump Policy before signing this
petition.
We, the undersigned residents of the following street:
(Street)
hereby petition the City of Diamond Bar to consider the (check one:) ❑ installation,
❑ modification, ❑ removal of speed humps on our street. We understand that the
petition must contain signatures of at least 67 percent of those residents along the affected
portion of this street and any street that may be affected, as described in the City's Speed
Hump Policy. We also understand that the petition must be verified by the City Engineer
to confirm that it contains the requisite number of signatures.
The City Engineer will inform the residents or neighborhood representative within forty-
five (45) calendar days following receipt of the petition whether the petition has the
requisite number of signatures for consideration of the requested action.
By signing this petition, I agree to not oppose the requested action relating to speed
humps in front of, or adjacent to, my residence.
Neighborhood Representative:
Name (Last, First)* Signature Address Day Phone
*Please print and date
Petitioners:
Name (Last, First)* Signature Address Day Phone
*Please print and date
ATTACHMENT "A"
PETITION REQUESTING CONSIDERATION REGARDING SPEED HUMPS
(Street)
Neighborhood Representative:
Name (Last, First)* Signature Address Day Phone
*Please print and date
Petitioners:
Name (Last, First)* Signature Address Day Phone
*Please print and date
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Survey Location: 435 Navajo Springs Road
Traff is
Month & Year of
Day of Overall
Calming
Study Week
Total Avg.
Device
Vehicles Speed
NONE
November 2001
Wednesday
1030
first stud
27 4
Overall Overall 85 Overall Total
Percentile Vehicles >55
mph
1143 26 31
Rubberized January 2002 (60-
Wednesday
1059
22
26 0
Speed Hump day study)
Rubberized Apri12002
Wednesday
1030
23
27 4
Speed Hump 50 -day study)
Asphalt January 2003(420-
Wednesday
929
23
28 2
Concrete day study)
Seed Hump I
Survey Location: 435 Navajo Springs Road
Traff is Month & Year of Day of
Overall Overall
Overall 85
Overall Total
Calming Study Week Total
Avg. Percentile
Vehicles >55
Device Vehicles
Speed
mph
NONE November 2001 Saturday
1280 26
31
12
first stud
Rubberized January 2002(60-
Saturday 1161
22
26
6
Speed Hump day study)
Rubberized April 2002
Saturday 1119
22
26
2
Speed Hump 50 -day study)
Asphalt January 2003(420-
Saturday 838
23
28
4
Concrete day study)
Seed Hump I
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traff is Month & Year of Day of
Overall Overall
Overall 85
Overall Total
Calming Study Week Total
Avg. Percentile
Vehicles >55
Device Vehicles
Speed
mph
NONE November 2001 Monday
843 25
28
3
first stud
Rubberized January 2002 (60- Monday 784 23 27
Speed Hump day study)
Rubberized Apri12002 Monday 647 23 27
Speed Hump 50 -day study)
Asphalt January 2003 (420- Monday 577 21 28
Concrete day study)
Seed Hump I
2
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic Month & Year of Day of Overall Overall
Calming Study Week Total Avg.
Device Vehicles Speed
NONE November 2001 Wednesday 748 24
first stud
Rubberized January 2002 (60- Wednesday 767 23
Speed Hump day study)
Rubberized April 2002 Wednesday 690 25
Speed Hump 1 50 -da study)
Asphalt January 2003 (420- Wednesday 626 22
Concrete day study)
Speed Hum
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Traffic Month & Year of Day of Overall Overall
Calming Study Week Total Avg.
Device Vehicles Speed
NONE November 2001 Saturday 824 24
first stud
Rubberized January 2002 (60- Saturday 720 21
Speed Hump day study)
Rubberized April 2002 Saturday 825 23
Speed Hump 50 -day study)
Asphalt January 2003 (420- Saturday 773 21
Concrete day study)
Speed Hump I
Survey Location: 23635 Decorah Road
Overall 85 Overall Total
Percentile Vehicles >55
mph
28 0
26 1
28 6
28 0
Overall 85 Overall Total
Percentile Vehicles >55
mph
28 0
25 3
27 1
27 0
Traffic Month & Year of Day of
Overall Overall
Overall 85
Overall Total
Calming Study Week Total
Avg. Percentile
Vehicles >55
Device Vehicles
Speed
mph
NONE November 2001 Monday
804 24
28
5
first stud
Rubberized January 2002 (60-
Monday 604
20
24 1
Speed Hump day study)
Rubberized Apri12002
Monday 615
19
24 0
Speed Hump 50 -day study)
Asphalt January 2003 (420-
Monday 435
19
27 2
Concrete day study)
Seed Hump I
3
Survey Location: 23635 Decorah Road
Traffic Month & Year of Day of
Overall Overall
Overall 85
Overall Total
Calming Study Week Total
Avg. Percentile
Vehicles >55
Device Vehicles
Speed
mph
NONE November 2001 Wednesday
617
23
26 1
first stud
Rubberized January 2002(60-
Wednesday
577
20 24 0
Speed Hump day study)
Rubberized April 2002
Wednesday
576
21 24 6
Speed Hump 50 -day study)
Asphalt January 2003(420-
Wednesday
447
20 27 0
Concrete day study)
Seed Hump I
Survey Location: 23635 Decorah Road
Traffic Month & Year of Day of
Overall Overall
Overall 85
Overall Total
Calming Study Week Total
Avg. Percentile
Vehicles >55
Device Vehicles
Speed
mph
NONE November 2001 Saturday
662 22
27
1
first stud
Rubberized January 2002(60-
Saturday 729
18
23 0
Speed Hump day study)
Rubberized April 2002
Saturday 687
20
24 0
Speed Hump 50 -day study)
Asphalt January 2003(420-
Saturday 575
19
26 0
Concrete day study)
Seed Hump
The general area (Navajo Springs Road
and Decorah Road) appeared to see an overall decline in
total vehicles and speed since the installation
of speed humps.
Though
the speed numbers have
declined (i.e. average speed, 85th percentile, speeds >55 mph), the decline
in total vehicles may be
due to motorists choosing alternate routes to avoid the speed humps.
Furthermore, a survey was sent to the 177 residents at the pilot project study area to solicit their input
as part of the study. The following are the results of the survey from 56 responders (32% response
turnout):
1. Did the speed humps:
a. Reduce the speed of most vehicles. 29 responses
b. Reduce the speed of a few vehicles. 22 responses
c. No reduction in speed. 2 responses
2. Are the speed humps an effective tool to prevent speeding in residential neighborhoods?
a. Yes 48 responses b. No 6 responses
3. Do you feel your neighborhood is a better place to live since the speed humps were installed?
a. Yes 40 responses b. No 12 responses
-4
4. Are you in favor of.*
a. Retaining the speed humps b. Removing the speed humps
46 responses 5 responses
5. Would you agree to the installation of a speed hump in front of your home?
a. Yes 36 responses b. No 15 responses
According to the results, the majority of those residents who did respond to the survey are in favor of
the speed humps. General comments were also solicited as part of the survey. For example, some of
the comments noted are:
"They are a great way to lower speed through residential areas."
"The speed humps need to be taller. Now, they only slow down drivers that are not used to
them."
"There needs to be more speed humps between the stop signs north and south of my
address."
"I believe that the speed humps also degrade the neighborhood."
Finally, input from the Sheriff's and Fire Departments were also solicited. As previously stated by the
Sheriff's Department, they do not have a written policy and do not object to the use of speed humps.
However, they do not generally promote their use. Also, they were not able to document any negative
affects. At the time of this report, no comments have been received from the Fire Department.
However, as previously noted by staff, the Fire Department does not recommend the installation of
speed humps but may be allowed under certain circumstances and conditions.
CONCLUSION/RECOMMENDATION:
It appears the speed humps do slow down traffic if installed and spaced appropriately. They also
appear to reduce the volume of traffic. This could be due to traffic diverting to other streets in the
area. Most of the residents' responses are in favor of speed humps.
While there are benefits of speed humps there are also drawbacks. They include diversion of traffic
to other streets, possible increase in noise levels (e.g. vehicle vibration), interference with street
sweeping operations, and increased City liability exposure.
Taking into consideration the benefits and drawbacks, it is recommended that:
1) Each speed hump request would be reviewed on a case by case basis, based on
established criteria and procedures as contained in the approved Speed Hump Policy.
2) Funding and priority be established.
systematic formula considering 1) percentage of vehicles exceeding 25 mph and 2) 24-
hour traffic volume counts. By multiplying the two factors, streets yielding the highest
numerical value in the computation will have the highest priority.
PREPARED BY:
John L. Ilasin, Assistant Engineer Date Prepared: July 30, 2003
ATTACHMENTS: Attachment "A" - Speed Hump Policy
Attachment "B" - Aerial Map
Attachment "C" -Traffic Survey Spreadsheets
ATTACHMENT "A"
CITY OF DIAMOND BAR
SPEED HUMP POLICY
Introduction
1.1 Speeding on local residential streets has been one of the most frequently mentioned concerns
expressed by residents and one of the most difficult and elusive problems confronting many
cities in California. In the City of Diamond Bar oftentimes the problem is resolved by
enforcement of the speed limits or by installing additional advisory and/or regulatory signs.
1.2 In addition, residents request the installation of some type of traffic control measure, such as
"speed bumps" or "speed humps" to address the speeding problem in their neighborhood. A
speed bump is an abrupt pavement feature, three to four inches in height and one to three feet in
length at the base. They are commonly installed on private roadways and shopping centers but
are not recommended for use on public streets. By comparison, a speed hump (see Attachment
A, "Speed Hump Standard") is approximately three inches in height and 12 to 14 feet in length at
the base and therefore is much gentler in configuration without the "jarring" effect of speed
bumps. Only speed humps are eligible for consideration under this policy.
1.3 In an effort to address these concerns, staff and the Traffic and Transportation Commission have
conducted extensive research on how other jurisdictions approach the issue of speeding on
residential streets and have formulated this policy based on those findings and the City Council
has adopted this policy.
General Policy
2.1 Speed humps will only be considered as a last resort to control speeds on local residential streets,
once all other feasible measures/alternative actions have been taken and have proven ineffective.
Local residential streets are defined below.
2.2 It is the policy of the City to require that the criteria set forth below are met prior to
consideration for installing speed humps on any local residential street for the purpose of
controlling speed.
2.3 The City reserves the right to install, alter, or remove any or all speed humps in the future at its
own discretion, based on a determination by the City Council that the action advances, public
health, safety or welfare.
Criteria for Installation of Speed Humps
3.1 Physical Criteria
1. Classification
The street shall be classified a local residential street, as defined by the California
Vehicle Code (CVC) Section 40802(b).
1
ATTACHMENT "A"
2. Speed Limit
The speed limit for the street shall not be greater than 25 mph.
3. Street Width
The paved width of the street shall not exceed 40 feet and there must be curb and gutter
or curb on both sides of the street.
4. Number of Lanes
Speed humps shall not be installed on streets having more than two travel lanes (one lane
in each direction).
5. Street Grade
Speed humps shall not be installed in areas where the street grade exceeds 5%.
6. Horizontal and Vertical Curves
Speed humps shall not be installed on horizontal curves of less than a 300 -foot centerline
radius.
Speed humps shall not be installed on vertical curves with less than the minimum safe
stopping sight distance in accordance with the Caltrans Highway Design Manual.
7. Sight Distance
Speed humps shall not be installed on streets where the minimum safe stopping sight
distance of at least 200 feet can not be provided.
8. Length of Street/Block/Cul-de-sacs
Speed humps shall not be installed on streets with lengths of less than '/a of a mile (1,320
feet), including, blocks and cul-de-sacs.
9. Location
a) Speed humps shall be placed adjacent to property lines and street lights whenever
possible.
b) Speed humps shall be placed more than 10 feet from a driveway whenever
possible.
c) Speed humps shall not be placed within 25 feet of a fire hydrant.
d) Speed humps shall not be placed over manholes, water valves, or other utility
vaults and shall be 25 feet from these facilities whenever possible.
2
ATTACHMENT "A"
e) ; Speed humps shall not be installed in front of catch basins or drainage structures.
10. Maximum Height
Speed humps shall not exceed a maximum height of 3".
11. Spacing
Speed humps shall be spaced between 400 and 600 feet apart whenever possible and at
least 150 feet from intersections.
3.2 Other Criteria
1. Traffic Volume
Speed humps shall not be installed on streets with a minimum average daily traffic
volume (ADT) of less than 500 vehicles per day or with a maximum average daily traffic
volume (ADT) of more than 2,500 vehicles per day.
2. Transit Routes
Speed humps shall not be installed on streets with established transit routes.
3. Emergency Vehicle Access
Speed humps shall not be installed on streets that are defined or used as primary or
routine emergency vehicle access routes.
4. Traffic Speeds
A traffic engineering study, as determined by the City Engineer, shall be performed to
confirm the magnitude and extent of the speeding problem and to ensure that the
installation of the speed humps can be expected to appreciably address the problem.
5. Neighborhood Support
Speed humps shall not be installed on, modified, or removed from, any street unless 67%
of the residents express written support of such action as discussed below, or unless in
accordance with section 2.3, above.
6. Other Agency Coordination
The proposed speed hump installations shall be reviewed by emergency services
providers (i.e. Sheriffs Department, Fire Department, Ambulance Service), school
districts, transit operators, refuse collectors and street sweepers, and their input shall be
considered in the evaluation process.
3
Exhibit "A"
Procedure for Resident Initiated Consideration
4.1 The consideration of the installation, modification or removal of speed humps may be initiated
by resident's request in accordance with the following procedures.
1 Any resident may submit a written request to the City Engineer for consideration of the
installation of speed humps. Upon receipt of a written request, if all other feasible
measures/alternative actions have been taken and have proven ineffective, the City
Engineer will then evaluate the street to determine if the street meets the physical criteria
set forth in this policy for the installation of speed humps.
2. If the street is determined to be eligible for consideration of the installation of speed
humps, the requestor will provide the City Engineer with a petition in accordance with
the requirements listed below.
3. Any resident may submit a written request for consideration of the modification and/or
removal of speed humps. This request shall be accompanied by a petition in accordance
with the requirements listed below.
4. All petitions for consideration of the installation, modification or removal of speed
humps shall be made on the City's petition form (see Attachment B). A separate petition
shall be submitted for each street on which speed hump installation, modification or
removal is being requested. Petition forms can be obtained from the City's Public Works
Division.
5. Each petition to install, modify or remove a speed hump shall contain signatures
representing of at least 67% of the residential properties affected by the proposed action,
in favor of that action. Affected residents are those along the affected portion of that
street (within 1/4 mile of any speed hump or to the nearest intersection with a street that
allows ingress and egress from the neighborhood, whichever is further).Each
residence/ household will only have one (1) vote. It is the responsibility of the requestor
to obtain the necessary signatures.
6. All petitions to install, modify or remove a speed hump shall contain signatures obtained
within six months prior to the submittal date to the City Engineer.
4.2 Upon receipt of the petition, the City Engineer will verify that the petition contains the required
number of signatures in favor of the proposed action. If the petition does not meet the required
number of signatures, the petitioner(s) will be notified of the petition's failure to meet the
requirement. If the petition contains the required number of signatures in favor of the proposed
action, a staff report will be prepared and submitted to the Traffic and Transportation
Commission for its consideration of the installation, modification or removal of speed humps.
4.3 All affected residents, as well as emergency services providers (i.e. Sheriffs Department, Fire
Department, Ambulance Service), school districts, transit operators, refuse collectors and street
sweepers will be notified of the Traffic and Transportation Commission's intent to discuss the
feasibility of installing, modifying or removing speed humps on each street being considered. If
speed hump installation is being recommended, the notification will also include the proposed
4
ATTACHMENT "A"
speed hump installation is being recommended, the notification will also include the proposed
locations of the speed humps. Public comments will be solicited and received at the Traffic and
Transportation Commission Meeting.
4.4 The Traffic and Transportation Commission's recommendation will be presented to the City
Council for approval.
4.5 If the installation, modification or removal of the speed humps is approved by the City Council,
all residents on the affected street(s) shall be given notice of the planned action at least three (3)
weeks prior to installation.
5
SPEED HUMP STANDARD
ATTAC - A F NT "A"
30'x30" W37AR
Warning Sign
Black on yellow
6' series 'E'
letters
Exact sign
locations shall
be determined
by City Engineer
ATTACHMENT "A"
PETITION REQUESTING CONSIDERATION REGARDING SPEED HUMPS
It is recommended that you review the City's Speed Hump Policy before signing this
petition.
We, the undersigned residents of the following street:
(Street)
hereby petition the City of Diamond Bar to consider the (check one: ^ installation,
^ modification, ^ removal of speed humps on our street. We understand that the
petition must contain signatures of at least 67 percent of those residents along the affected
portion of this street and any street that may be affected, as described in the City's Speed
Hump Policy. We also understand that the petition must be verified by the City Engineer
to confirm that it contains the requisite number of signatures.
The City Engineer will inform the residents or neighborhood representative within forty-
five (45) calendar days following receipt of the petition whether the petition has the
requisite number of signatures for consideration of the requested action.
By signing this petition, I agree to not oppose the requested action relating to speed
humps in front of, or adjacent to, my residence.
Neighborhood Representative:
Name (Last, First)* Signature Address Day Phone
*Please print and date
Petitioners:
Name (Last, First)* Signature Address Day Phone
*Please print and date
ATTACHMENT "A"
PETITION REQUESTING CONSIDERATION REGARDING SPEED HUMPS
(Street)
Neighborhood Representative:
Name (Last, First)* Signature Address Day Phone
*Please print and date
Petitioners:
Name (Last, First)* Signature Address Day Phone
*Please print and date
TRAFFIC CALMING DEVICE
TRAFFIC SURVEY
ATTACHMENT "C"
Survey Location:
435 Navajo Springs Road
Segment:
S/0 Sunset Crossing Road
Traffic Calming Device:
NONE
Month & Year of Study: November 2001 (first study)
Day of Week Overall Total Total SB Total N/B Overall Avg. S/B Avg.
N/B Avg. Overall 85th
Overall Total S/B Vehicles N/B Vehicles
Vehicles Vehicles Vehicles Speed Speed
Speed
Percentile
Percentile Percentile
>55 >55 mph >55 mph
mph
Sunday 1145 546 599 29 27 30
32
29
34
28 10 18
Monday 1452 644 788 29 27 31
33
30
35
40931
Tuesday 1127 518 609 27 25 28
31
30
32
2 1 1
Wednesday 1143 523 620 26 24 27
31
29
27
3 0 3
Thursday 1261 609 652 27 26 29
32
31
33
1129
Friday 1385 615 770 27 25 28
32
30
33
12 3 9
S/B 85th N/B 85th
Vehicles
Saturday 1280 588 692 26 24 28 31 29 32 122 10
Survey Location:
435 Navajo Springs Road
Segment:
S/0 Sunset Crossing Road
Traffic Calming Device:
Rubberized Portable Speed Hump
Month & Year of Study: January 2002 (60 -day study)
Day of Week Overall Total Total S/B Total N/B Overall Avg. S/B Avg. N/B Avg. Overall 85th S/B 85th N/B 85th
Overall Total S/B Vehicles N/B Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed Percentile Percentile Percentile Vehicles
>55 >55 mph >55 mph
mph
Sunday 889 397 492 22 22 23 27
27
27
6 1 5
Monday 1019 457 562 23 22 23 27
27
27
844
Tuesday 1013 455 558 22 21 23 26
26
26
404
Wednesday 1059 480 579 22 22 23
26
27
26 0 0 0
Thursday 1020 469 551 23 22 23
27
27
27 2 0 2
Friday 1073 490 583 2322 24 27
27
27
7 16
Saturday 1161 540 621 22 20 23 26
25
26
606
1
Updated: April 2003
TRAFFIC CALMING DEVICE
TRAFFIC SURVEY
Survey Location: 435 Navajo Springs Road
Segment: S/0 Sunset Crossing Road
Traffic Calming Device: Rubberized Portable Speed Hump
Month & Year of Study: April 2002 (150 -day study)
ATTACHMENT "C"
Day of Week Overall Total Total S/B Total N/B Overall Avg.
SIB Avg.
N/B Avg.
Overall 85th S/B 85th N/B 85th Overall Total S/B
Vehicles NB Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed Percentile Percentile Percentile
Vehicles >55 >55 mph >55 mph
mph
Sunday 939 431
Monday 1091 514
Tuesday 1044 478
Wednesday 1030 452
Thursday 1098 520
Friday 1156 508
Saturday 1119 507
508
577
566
578
578
648
612
22
23
24
23
23
21
22
22
23
24
23
23
21
22
22
22
23
23
23
22
22
27
27
28
27
28
26
26
28
28
28
28
28
26
27
27
26
27
27
27
26
26
1
3
9
4
15
3
2
0
2
5
0
7
0
1
4
4
8
3
Survey Location:
441 Navajo Springs Road* (*deviated from original
study location, i.e.
435 Navajo Springs Road, due to resident
comlaint)
Segment:
S/0 Sunset Crossing Road
Traffic Calming Device:
Asphalt Concrete Permanent Speed Hump
Month & Year of Study: January 2003 (420 -day study)
Day of Week Overall Total Total S/B Total N/B
Overall Avg.
S/B Avg.
N/B Avg. Overall 85th
S/B 85th
N/B 85th Overall Total S/B Vehicles N/B Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed
Percentile
Percentile
Percentile
Vehicles
>55 >55 mph >55 mph
mph
Sunday 886 423 463 23 28
28 28
28
28
1 0
1
Monday 944 435 509 23 28
27 27
28
27
3 0
3
Tuesday 885 420 465 24 29
29 29
29
29
9 1
8
Wednesday 929 444 485 23
28 28
28
28
28 2
1
1
Thursday 975 467 508 23
27 28
28
27
28 2
0
2
Friday 1000 475 525 24 28 29 29
Saturday 838 389 449 23 27 29 28
2
Updated: April 2003
TRAFFIC CALMING DEVICE
TRAFFIC SURVEY
ATTACHMENT "C"
Survey Location:
23502 Decorah Road/209 Navajo Springs Road
Segment:
W/O N. Platina Drive
Traffic Calming Device:
NONE
Month & Year of Study: November 2001 (first study)
Day of Week Overall Total Total W/B Total E/B Overall Avg. WB Avg.
E/B 85th
Overall Total W/B Vehicles E/B Vehicles
Month & Year of Study: January 2002 (60 -day study)
Vehicles Vehicles Vehicles Speed Speed
Speed
Percentile
>55 >55 mph >55
mph
Vehicles Vehicles Vehicles Speed Speed Speed Percentile
Percentile Percentile Vehicles
>55 >55 mph >55 mph
mph
mph
Sunday 840
361 479 25 25 24
28
28 28
Monday 843
372 471 2526 24
28
31 28
Tuesday 725
309 416 24 25 23
27
28 26
Wednesday 748
341 407 24 25 23
28
28 27
Thursday 807
387 420 24 25 24
28
28 27
Friday 853
361 492 24 25 23
28
28 27
Saturday 824
348 476 24 24 23
28
28 28
Survey Location:
ATTACHMENT "C"
23502 Decorah Road/209 Navajo Springs Road
Vehicles E/B Vehicles
Segment:
W/O N. Platina Drive
Traffic Calming Device:
28 29 3 2 1
27 29 4 2 2
E/B Avg. Overall 85th W/B 85th
Percentile Percentile Vehicles
21
32
000
000
303
000
000
Rubberized Portable Speed Hump
Month & Year of Study: January 2002 (60 -day study)
Day of Week Overall Total Total W/B Total E/B Overall Avg. W/B Avg.
E/B Avg. Overall 85th W/B 85th
E/B 85th Overall Total W/B Vehicles E/B Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed Percentile
Percentile Percentile Vehicles
>55 >55 mph >55 mph
mph
Sunday 720 309 411 23 23 22 27 27 27
1 0 1
Monday 784 350 434 23 24 23 27 27 28
6 4 2
Tuesday 789 348 441 22 22 22 26 26 26
10 1
Wednesday 767 343 446 23 23 23 26 26
26 10 1
Thursday 780 341 426 24 23 24 27 27
27 404
Friday 949 348 432 23 23 24 27 27 27
2 1 1
Saturday 720 444 505 21 21 22 25 24 26
3 0 3
3
Updated: April 2003
TRAFFIC CALMING DEVICE
TRAFFIC SURVEY
Survey Location: 23502 Decorah Road/209 Navajo Springs Road
Segment: W/O N. Platina Drive
Traffic Calming Device: Rubberized Portable Speed Hump
Month & Year of Study: April 2002 (150 -day study)
ATTACHMENT "C"
Day of Week Overall Total Total W/B Total E/B Overall Avg. W/B Avg. EIB Avg. Overall 85th W/B 85th E/B 85th Overall Total W/B
Vehicles E/B Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed Percentile Percentile Percentile
Vehicles >55 >55 mph >55 mph
mph
Sunday 556
302 254 24 22
26
28
27
28
303
Monday 647
358 289 23 22
23
27
26
28
000
Tuesday 634
342 292 24 23
25
27
26
28
32
Wednesday 690
314 376 25 23
26
28
27
28
624
Thursday 688
345 343 2524
27
28
27
28
826
Friday 766
344 422 24 22
25
28
26
30
0
Saturday 825 392 333 23 22 25
27 26 28
Survey Location:
23502 Decorah Road/209 Navajo Springs Road
Segment:
W/O N. Platina Drive
Traffic Calming Device:
Asphalt Concrete Speed Hump
Month & Year of Study: January 03 (420 -day study)
Day of Week Overall Total Total W/B Total E/B Overall Avg. W/B Avg
E/B 85th Overall Total W/B Vehicles E/B Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed Percentile
>55 >55 mph >55 mph
0
E/B Avg. Overall 85th W/B 85th
Percentile Percentile Vehicles
000
000
mph
Sunday 556
281
275
20 21
20
28
28
27
0 0 0
Monday 577
294
283
2122
21
28
28
27
0 0 0
Tuesday 622
323
299
22 22
22
28
28
28
0 0 0
Wednesday
626
327 299
22 22
22
28
28
28
Thursday
615
329 286
22 23
22
28
28
28
Friday 675
362
313
2223
22
28
28
28
0 0 0
Saturday 773
413
360
2122
20
27
28
26
0 0 0
4
Updated: April 2003
000
000
TRAFFIC CALMING DEVICE
TRAFFIC SURVEY
ATTACHMENT "C"
Survey Location:
23635 Decorah Road
Segment:
W/O N. Plating Drive
Traffic Calming Device:
NONE
Month & Year of Study: November 2001 (first study)
0 0 0
Day of Week Overall Total Total W/B Total E/B
Overall Avg.
E/B 85th Overall Total W/B Vehicles E/B Vehicles
0 0 0
Vehicles Vehicles Vehicles Speed
Speed
Speed
Percentile
>55 >55 mph >55 mph
Speed
Percentile
>55 >55 mph >55 mph
Sunday 674 262 412 23
24
23
28
Monday 804 343 461 24
25
23
28
Tuesday 624 241 338 22
23
22
26
Wednesday 617 239 378 23
24
22
26
Thursday 730 331 417 23
23
22
27
Friday 754 283 471 23
24
22
28
Saturday 662 231 431 22
23
22
27
Survey Location:
TRAFFIC CALMING DEVICE
23635 Decorah Road
ATTACHMENT "C"
Segment:
W/O N. Plating Drive
Traffic Calming Device:
Rubberized Portable Speed Hump
0 0 0
28 27
Month & Year of Study: January 2002 (60 -day
study)
0 0 0
Day of Week Overall Total Total W/B Total E/B Overall Avg.
W/B Avg.
E/B 85th Overall Total W/B Vehicles E/B Vehicles
2 2 0
Vehicles Vehicles Vehicles Speed Speed
Speed
Percentile
>55 >55 mph >55 mph
Sunday 529 230 299 20 20
19
23
Monday 604 277 327 20 20
19
24
Tuesday 583 262 321 19 20
18
23
Wednesday 577 257 320 20 21
20
24
Thursday 565 253 312 20 21
20
24
Friday 604 274 330 20 20
20
24
Saturday 729 347 382 18 18
18
23
5
Updated: April 2003
TRAFFIC CALMING DEVICE
TRAFFIC SURVEY
ATTACHMENT "C"
Survey Location:
23635 Decorah Road
Segment:
W/O N. Platina Drive
Traffic Calming Device:
Rubberized Portable Speed Hump
WB Avg. E/B Avg. Overall 85th W/B 85th
Percentile Percentile Vehicles
mph
28 27
0 0 0
28 27
54 1
27 26
0 0 0
27 26
1 10
27 27
2 2 0
28 27
0 0 0
28 27
1 10
E/B Avg. Overall 85th W/B 85th
Percentile Percentile Vehicles
mph
24 23
000
24 24
1 10
24 23
000
24 24
0 0 0
24 24
0 0 0
24 24
1 0 1
23 23
0 0 0
Month & Year of Study: April 2002 (150 -day study)
Day of Week Overall Total Total W/B Total E/B Overall Avg. W/B Avg. E/B Avg. Overall 85th W/B 85th
E/B 85th Overall Total W/B Vehicles E/B Vehicles
Vehicles Vehicles Vehicles Speed Speed Speed Percentile Percentile Percentile Vehicles
>55 >55 mph >55 mph
Sunday 504
223
281 20
Monday 615
281
334 19
Tuesday 573
245
328 20
Wednesday 576
247
329 21
Thursday 573
260
313 20
Friday 602
246
356 20
Saturday 687
300
387 20
Survey Location:
23635 Decorah Road
Segment:
W/O N. Plating Drive
Traffic Calming Device:
Asphalt Concrete Speed Hump
0 0 0
mph
Month & Year of Study: January 2003 (420 -day study)
27 27
19 21
24
24
24
101
20 19
24
24
24
0 0 0
20 20
24
24
25
110
21 20
24
24
25
6 3 3
20 21
27
24
27
211
20 19
24
24
24
0 0 0
19 20
24
24
25
0 0 0
Asphalt Concrete Speed Hump
0 0 0
27 26
Month & Year of Study: January 2003 (420 -day study)
27 27
Day of Week Overall Total Total W/B Total E/B Overall Avg.
W/B Avg.
E/B 85th Overall Total W/B Vehicles E/B Vehicles
27 27
Vehicles Vehicles Vehicles Speed Speed
Speed
Percentile
>55 >55 mph >55 mph
0 0 0
Sunday 431 224 207 20 19
19
27
Monday 435 225 210 19 20
19
27
Tuesday 463 251 21220 20
21
27
Wednesday 447 244 203 20 20
19
27
Thursday 455 251 20421 21
20
27
Friday 534 296 238 20 20
19
26
Saturday 575 313 262 19 19
19
26
6
Updated: April 2003
E/B Avg. Overall 85th W/B 85th
Percentile Percentile Vehicles
mph
27 27
0 0 0
27 26
2 1 1
27 27
0 0 0
27 26
0 0 0
27 27
0 0 0
27 26
0 0 0
27 26
0 0 0
STUDY SESSION
Tuesday, August 5, 2003
PROPOSED FACILITY USE
POLICIES AND FEES
For The
Community/Senior Center
Study Session Staff Report
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: DISCUSSION OF THE PROPOSED FACILITY USE POLICY AND
FEE SCHEDULE FOR THE COMMUNITY/ SENIOR CENTER.
RECOMMENDATION: Consider the draft of the proposed Facility Use Policy
and the Fee Schedule for the Community/ Senior Center and direct staff to
prepare final versions to be placed on a future City Council agenda.
BACKGROUND: When the construction is completed, the Community/Senior
Center will be a 22,000 square foot facility which will consist of assembly,
meeting rooms, activity rooms, banquet facilities, and kitchen facilities. The
purpose of the Facility Use Policy and the associated Fee Schedule is to ensure
that the Community/Senior Center is utilized to best serve the residents of the
City of Diamond Bar. It is also intended to ensure that the use of the facility is
granted in a fair and equitable manner for meetings, activities, and events, which
are recreational, social, and/or civic in nature, offering services of interest and
need to the community.
DISCUSSION: Staff and an ad-hoc committee of the Parks and Recreation
Commission researched similar policies and fee structures of nine (9) Southern
California cities to assist in the development of the proposed Facility Use Policy
and Fee Schedule for the Community/ Senior Center. The nine cities
participating in the review were:
1) City of Anaheim
2) City of Arcadia
3) City of Brea
4) City of Chino Hills
5) City of Fullerton
6) City of Pico Rivera
7) City of Signal Hill
8) City of Walnut
9) City ofYorba Linda
Further, consideration was given to the anticipated use of the facility for City
programs and events, senior groups' events and activities, local governmental
agency's events and activities, local non-profit service organization's events and
activities, Diamond Bar resident private events, non-resident private events, and
corporate events when developin g the recommended policies and proposed
fees.
Additionally, previously adopted policies, such as the provision of insurance
documentation, variance and grievance procedures, etc. were included in the
proposed Facility Use Policy.
The attached proposed Facility Use Policies document and Fee Schedule
document were reviewed and recommended to the City Council by the Parks and
Recreation Commission attheir regular meeting of July 24, 2003.
ATTACHMENTS:
1) Draft copy of the proposed Facility Use Policy
2) Draft copy of the proposed Fee Schedule
PREPARED BY:
Kim Crews, Senior Management Analyst
REVIEWED BY:
Bob Rose James DeStefano
Director of Community Services Deputy City Manager
City of Diamond Bar
Community/Senior Center
Facility Use Policy
The City of Diamond Bar Community/Senior Center is a 22,000 square foot facility
which consists of assembly, meeting rooms, activity rooms, banquet facilities, and
kitchen facilities. All facilities are available for use in accordance with the following
regulations under the administration of the Community Services Division.
PURPOSE OF THE USE POLICY
The purpose of this use policy is to assure that the Community/Senior Center is operated
in a manner that best serves the residents of the City of Diamond Bar. It is intended to
ensure that the use of the facility is granted in a fair and equitable manner for meetings,
activities, and events, which are recreational, social, and/or civic in nature, offering
services of interest and need to the community. Fees charged for the use of the facility
are intended to recoup on-going maintenance and operation costs of the facility and to
reduce its impact on the tax -paying residents of the City. City facilities are not intended
to be used for personal and/or private gain.
DEFINITION OF TERMS
"Center Director" is interpreted as the administrative head of the Community/Senior
Center, or its staff, under the direction of the City of Diamond Bar Community Services
Division.
"City" means the City of Diamond Bar, its officials, representatives, agents, and
employees.
"User" means an individual or group, which obtains a permit to use the
Community/Senior Center pursuant to the terms of this Use Policy.
"Applicant" means an individual or group, whic h completes a City of Diamond Bar
Facility Use Application to use the Community/Senior Center pursuant to the terms of
this Use Policy.
APPLICATION PROCEDURES
All applicants must complete a City of Diamond Bar Facility Use Application and pay all
applicable fees at the time of submitting the application.
Groups shall be classified as outlined in the group priority rating section located on pages
6and 7.
Use will be approved or denied based on availability and any other factors outlined in this
Use Policy.
Applicants shall not transfer, assign, or sublet use of the Center or apply for use on behalf
of another organization or applicant.
Applications shall be accompanied by proof of liability insurance consistent with the
provisions of this Use Policy, a refundable clean ing deposit, and fees per the attached fee
schedule.
BANQUET FACILITIES
1. Reservations
a. All potential users shall complete a City of Diamond Bar Facility Use
Application a minimum of 30 days prior to the event.
b. Reservations made less than 30 days in advance of the event will be accepted
only if the facility and required staffing elements are readily available.
Additional fees may be required from service providers when limited advance
notice is provided. All applicable fees must be paid at time of submittal of
City of Diamond Bar Facility Use Application. Fees paid are subject to
cancellation policy.
c. No reservation shall be confirmed until appropriate fees, deposits, permits/
licenses, and insurance are obtained and paid.
d. Reservations made within 30 days of the event must be paid by credit card or
cash.
2. Deposits
a. Rental fees exceeding $500 require a minimum deposit of $500 payable with
an approved application. The remaining balance is due 60 days prior to the
event.
b. Rental fees less than $500 require a minimum deposit of half of the amount of
the rental fee payable with an approved application. The remaining balance is
due 60 days prior to the event.
3. Cancellations
Groups D-1, D-2 and E reserving the banquet facility shall adhere to the
following cancellation policy:
a. Reservations cancelled 120 days or more prior to the event will receive a
refund of fees minus a $100 processing fee.
b. Reservations cancelled 30-119 days prior to the event will receive a 50%
refund of the rental fee and a full refund of the cleaning deposit.
c. Reservations cancelled 29 days or less prior to the event will receive no
refund of the rental fees and a full refund of the cleaning deposit.
d. Notwithstanding the above, if the applicant/user is not in compliance with the
policies and regulations stated in this document, the City, acting by and
through the Director of Community Services or his/her designee, may cancel
the reservation upon notice to the applicant, and all deposits and/or fee(s)
previously paid by the applicant shall not be returned.
Group C (Non-profit groups) reserving the banquet facility shall adhere to the
following cancellation policy:
a. For non -weekend use, if cancellation is received more than
120 days in advance group will receive a full refund minus a $10
administration fee. If cancellation is received less than 120 days there will be
a $100 cancellation fee. If the cancellation is received 30 days or less, the
reservation/ cancellation will count as one of the group's allotted uses.
b. For weekend use, cancellation shall comply with the general cancellation
policy as stated in this Use Policy.
c. Failure to use the facility on two consecutive regularly scheduled dates,
without prior notice shall be cause for denial of future use.
4. Regular Use by Group C Organizations
Non-profit organizations in this classification are allowed two (2) uses of
banquet facilities per calendar year. These uses apply Monday -Friday only
and the group shall pay only applicable operation fee for each use. After the
allocated uses, Group C users in this classification will be charged prevailing
weekday rates plus applicable operation fees. Weekend use requires payment
according to the approved rental rate for this classification. The allocated uses
may include a maximum of two hours immediately prior to the start of the
event for set up at no charge and one hour of clean up immediately following
the event at no charge. Any additional hours will be charged at the prevailing
rental rate.
5. Refunds
Security and cleaning deposits shall be refunded if proper cleanup is
completed and no breakage or damage has occurred. Proper cleanup will be
determined by the City of Diamond Bar Community/Senior Center staff. The
user shall be required to pay the full cost of breakage or damage (over and
above the deposited funds), regardless of the amount. If damage occurs and it
is less than the deposit, the difference shall be refunded. The refund is mailed
two (2) to four (4) weeks after the event.
MEETING ROOMS, GAME ROOMS, ACTIVITY ROOMS
1. Reservations
a. All potential users shall complete a City of Diamond Bar Facility Use Application
a minimum of 30 days prior to the event.
b. Reservations made less than 30 days in advance of the event will be accepted only
if the facility and required staffmg elements are readily available. Additional fees
may be required from service providers when limited advance notice is provided.
All applicable fees must be paid at ti me of submittal of City of Diamond Bar
Facility Use Application. Fees paid are subject to cancellation policy.
c. No reservation shall be confirmed until appropriate fees, deposits, permits/
licenses, and insurance are obtained and paid.
d. Reservations made within 30 days of the event must be paid by credit card or
cash.
2. Deposits
a. Rental fees exceeding $500 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 60 days prior to the event.
b. Rental fees less than $500 require a minimu in deposit of half of the amount of the
rental fee payable with an approved application. The remaining balance is due 60
days prior to the event.
3. Cancellations
Groups D-1, D-2 and E reserving meeting rooms shall adhere to the following
cancellation policy:
a. Reservations cancelled 60 days or more prior to the event will receive a refund of
fees minus a $50 processing fee.
b. Reservations cancelled 59-30 days prior to the event will receive a 50% refund of
the rental fees and a full refund of the cleaning deposit.
c. Reservations cancelled 29 days or less prior to the event will receive no refund of
rental fees and a full refund of the cleaning deposit.
d. If cancellation is made by the City, notice shall be given as far in advance as
possible and a full refund shall be made. Every effort will be made to find a
suitable alternative facility if a cancellation by the City is necessary.
e. Notwithstanding the above, if the applican t/ user is not in compliance with the
policies and regulations stated in this document, the City, acting by and through
the Community Services Director or his/her designee, may cancel the reservation
upon notice to the applicant, and all deposits and/or fee(s) previously paid by the
applicant shall not be returned.
Group C (Non-profit groups) reserving meeting rooms shall adhere to the
following cancellation policy:
a. If cancelled 30 or more days in advance group shall receive an entire refund and
this will not count toward one of their twelve meeting room uses. If less than 30
days notice is given, group will receive no refund and this will count toward one
of their allotted uses.
b. Failure to use the facility on two consecutive regularly scheduled dates, without
prior notice shall be cause for denial of future use.
4. Regular Use by Group C Organizations
Non-profit organizations in this classification are allowed twelve (12) uses of
meeting rooms per calendar year. These uses apply Monday -Friday only and the
group shall pay only applicable operation fee for each use. After the allocated
uses, Group C users in this classification will be charged prevailing weekday &
weekend rates plus applicable operation fees. Weekend use requires payment
according to the approved rental rate for this classification. The allocated uses
may include a maximum of two hours immediately prior to the start of the event
for set up at no charge and one hour of clean up immediately following the event
at no charge. Any additional hours will be charged at the prevailing rental rate.
Reservations must be made in writing by completing a Facility Use Application and
meeting all of the application requirements set forth in this Use Policy. Reservations may
be made as follows: Group A: as deemed necessary. Group B: Up to fifteen (15) months
in advance. Group C: Up to fifteen (15) months in advan ce. Groups Dl & D2: Up to
fifteen (15) months in advance. Group E: Up to twelve (12) months in advance. All
rentals shall be made in one hour increments and the minimum rental period is two hours.
Denial of Applications may be made by the Community Services Division on the basis
of the following reasons:
1. That the Center is incapable of accommodating the proposed activity by reason of
the nature of the activity or by the reason of the number of people estimated to be
in attendance.
2. That the user has failed to agree to provide a reasonable means of controlling
participants involved in the activity as provided in the term and conditions in the
facility use application. The City reserves the right to deny any applicant based
on security concerns and/or safety concerns.
3. That the applicant has failed to agree to comply with all the conditions on the
application.
4. That by the nature of the activity, the Center or its equipment may be endangered.
5. That conditions for the issuance of a facility use permit have not been met. The
Director may attach such conditions to the permit as she/he may determine
necessary for the protection of public welfare and the Center facility.
6. That any law or regulation is violated by an intended use.
7. That another event is already scheduled for the requested date.
8. That the applicant previously used the facility, and, due to lack of cleaning or
damage, did not receive all of their cleaning deposit back.
GROUP PRIORITY RATING
Any individual or group utilizing the facilities at the Diamond Bar Community/Senior
Center will be classified in one of the following priority groups. These classifications are
necessary to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the
fee, if any.
These priority groups are defined as follows with use granted on a priority basis with
Group A receiving the first priority and Group E the last priority.
GROUP A- Activities conducted and/or sponsored by the City of Diamond Bar.
GROUP B- Activities conducted by the City recognized Senior citizen membership
groups.
GROUP C-
1. Activities conducted by Governmental agencies, whose primary purpose is to provide
general benefit to the Diamond Bar community. (Examples: Local school districts,
County of Los Angeles agencies, etc.)
2. Activities conducted by Local non-profit service organizations. To qualify as a non-
profit resident organization, the organizati on shall have a minimum of 60% Diamond Bar
residents or 60% with Diamond Bar business addresses. A membership roster and the
non profit tax exemption number shall be submitted on a yearly basis as a condition of
any organization receiving classification in this group. (Examples: Boy Scouts, Girl
Scouts, Little League, Rotary Club.)
GROUP D-1- Private events conducted by Diamond Bar residents.
GROUP D-2- Activities conducted by Diamond Bar resident groups, organizations and
businesses, which are not eligible under Group C definitions.
GROUP E- Non-resident private events and non-resident groups, organizations and
businesses and commercial functions. (Examples: Commercial functions, non-resident
business meetings, or non-resident private affairs.)
LIABILITY AND INSURANCE
All users of the facility shall procure and maintain, at their own expense and for the
duration of the event covered, comprehensive general liability and property damage
liability insurance, against all claims for injuries against persons or damages to property
which may arise from or in connection with the use of the facility by the user, its agents,
representatives or employees in the amount of one million dollars ($1,000,000.00),
combined single limit.
All of user's insurance shall:
1. Name the City, its officers, officials, employees, agents, representatives and
volunteers (collectively hereinafter "City and City personnel") as additional or
co -insureds.
2. Contain no special limitations on the scope of protection afforded to City and
City personnel.
3. Be the primary insurance and any insurance or self-insurance maintained by
City or City personnel shall be in excess ofthe user's insurance and shall not
contribute with it.
4. Shall be "date of occurrence" rather than "claims made" insurance.
5. Shall apply separately to each insured against the limits of the insurer's
liability
6. Shall be written by insurance companies qualified to do business in California
and rated "A" or better in the most recent edition of Best Rating Guide, The
Key Rating Guide, or in the Federal Register, and only if they are of a
financial category Class VIII or better, unless such rating qualifications are
waived by the Risk Manager due to unique circumstances.
7. The applicant's policy must include a 30 -day written cancellation notice.
The City of Diamond Bar and its officers, officials, employees, agents, representatives,
and volunteers ("City and City Personnel") shall be named as additionally insured with
regard to the use of City of Diamond Bar property by the applicant and solely in regard to
the use of property owned by the City of Diamond Bar. If the applicant is unable to
provide adequate insurance, the City of Diamond Bar, for a fee, can provide proper
Tenant/User insurance coverage.
The Certificate of Insurance must be filed with the Community/ Senior Center not later
than the date of final payment or fourteen (14) days prior to the event, whichever is
greater. If a certificate is not on file by this date, insurance fees will be added to the final
payment.
Insurance Certificate
The City of Diamond Bar requires the following information on all certificates and/or
additional insured endorsements:
Wording must read exactly, with no exceptions accepted: "Additional Insured:
City of Diamond Bar, its officials, employees, and agents."
2. Additional insured endorsements must accompany the Certificate of Insurance
and indicate policy number, date, and name of insurance company and name of
"insured".
3. Certificate must be an original. No copies will be accepted.
Indemnification Clause
To the full extent permitted by law, user shall defend, indemnify and hold harmless City,
its officials, employees and agents, from any liability, claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or
costs of any kind, whether actual, alleged or threatened, actual attorney fees incurred by
City, court costs, interest, defense costs including expert witness fees and any other costs
or expenses of any kind whatsoever without restriction or limitation incurred in relation
to, as a consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part to the use of facility by user. All obligations under this
provision are to be paid by the user as they are incurred by the City.
GENERAL OPERATING REGULATIONS
The Use and Service of Alcohol- The use of alcohol in the Diamond Bar Community/
Senior Center is by written permission in advance and must comply with applicable law.
Failure to comply with any regulations will result in immediate revocation of the
permission to use alcohol and termination of the event. Additional regulations and
specifications may be required in the agreement for any event.
"Alcohol use" refers to any beverage that contains any amount of alcohol.
2. County of Los Angeles Sheriff's Department Deputies or a security firm
approved in advance as designated by the Sheriff's Department, is required to be
present as security at all events at which alcohol is served. The Sheriffs
Department may waive security for Group A events. The Sheriffs Department
may waive security for Group B events only where not more than 100 members
will be permitted to be in attendance. Cost of the security is the responsibility of
the user and is payable directly to the Sheriffs department and/or security firm.
3. Alcohol may not be served to minors. The user's failure to comply, monitor and
enforce this provision is grounds for terminating the activity immediately and
forfeiture of the refundable deposits and all of the room fees, which have been
paid.
4. Injuries caused to any person as a result of alcoholic beverages being served
and/or consumed on City premises, including but not limited to the Community
Center, shall be the sole responsibility of the organization, its sponsor or the adult
representative, who, as a condition of signing the use permit for the facility agree
to indemnify the City for any such injuries.
5. Permission to serve alcohol shall not be granted for any event where the majority
(50% plus one) of guests in attendance will be under the age of 21.
6. Alcohol may neither be served nor sold prior to the scheduled start of the event
nor until the County of Los Angeles Sheriffs Department Deputies or approved
security officers arrive at the Center unless the requirement for security has been
waived all together.
7. Alcohol may not be served nor consumed outside of the room approved for use.
Serving or consuming alcohol on patios adjoining the room approved for use is
permitted.
8. Alcohol may not be served nor consumed in the parking lot without obtaining a
special alcohol permit approved by the Community Services Director and the
County of Los Angeles Sheriffs Department.
9. License (when alcohol is to be sold)
a. No sales or requests for donations for alcohol are permitted without a
license from the State Alcoholic Beverage Control Board (A.B.C.)
b. A copy of your Community/Senior Center contract must be furnished to
A.B.C. when applying for this license.
C. A copy of the A.B.C. license must be furnished to the Community/Senior
Center a minimum of seven working days prior to the event.
d. A copy of the A.B.C. license must be posted in plain public view near the
bar, or other location, where the alcohol is being served.
e. Non -Profit Organizatio ns: A one -day alcoholic beverage permit can only
be issued to Non-profit organizations and only if the proceeds are going
back to that Non -Profit organization.
Private Parties: Private parties i.e. weddings, anniversaries, birthdays,
meetings, or anyone other than a Non -Profit organization, cannot sell
alcohol on their own. If a private party wants to sell alcohol, they need to
arrange this through a licensed caterer. The caterer must have a License,
which enables the caterer to sell beer, wine, & distilled spirits (hard
liquor). If the caterer does not have this license the private party cannot
sell alcohol. NO EXCEPTIONS. It is illegal for a private party to sell
alcohol on their own.
10. The service of alcohol at any event is limited to a maximum of five (5) hours.
11. All alcohol must be distributed from behind a table or a bar by an adult, over the
age of 21 who is to be responsible for insuring that no minors are served.
12. Wine, punch, beer, champagne and spirits must be served out of cups, glasses, or
cans.
13. When serving champagne, all bottles must be opened in the kitchen prior to
serving. Champagne bottles may not be opened in the assembly rooms. All
unopened bottles must be stored in the kitchen.
14. Security service must be present through the clean up hour
Hours of operation are limited to Sunday through Thursday 7:30am — 11:OOpm and
Friday and Saturday 7:30am - 12:00 midnight. A one (1) hour clean up is mandatory at
the end of each event. Requests for alternate hours require special written approval and
may be subject to additional fees.
Weekends are defined as beginning at 6:OOam on Saturday and ending at 1:OOam on
Monday. Any reserved time that falls between this period of time shall be considered a
weekend and will be charged weekend rates.
Supervision by Center Staff is necessary for the public's safety and well being. Center
staff shall be responsible for and have complete authority over the facility being used, all
equipment, participants, and activities. The staff shall have authority to request changes
in activities or cessation of activities. Users must comply with these requests and
instructions. Staff shall be responsible for enforcement of all policies, rules, and
regulations. The Center Staff shall have the authority to deny or terminate the use of the
facility if a determination is made by Center Staff that the use does not conform to the
requirements of Center use policies and regulations and/or may cause damage to the
facility. The City reserves the right to require security whenever it deems it appropriate.
Tobacco use of any kind or smoking is not permitted in the Community Center.
Smoking is permitted in designated outdoor areas only.
Incense, fog, or smoke use is not permitted in the Community Center; including incense,
flame, or smoke ceremonies. The use of fog generating machines is prohibited.
Animals are not permitted in the Center facilities except those that serve as aides to
physically challenged individuals. This includes, but is not limited to, guide dogs for the
blind and dogs for the hearing or physically impaired.
Illegal Activities shall not be permitted. All groups and individuals using the Center
shall comply with City, County, State, and Federal laws. Profane language, fighting,
gambling, or lewd conduct shall not be permitted.
Removal of Equipment from the building is prohibited without permission of Center
Director. Moving, rearranging, or altering equipment for purposes other than its intended
use is also prohibited. City equipment shall not be removed from the facility.
Facility User's Property (equipment, supplies, etc.) must be removed from Center
immediately following activity. The Center reserves the right to remove any remaining
items from the premises and have them stored at the owner's expense. If such equipment
or supplies are not claimed within two (2) weeks after notice to the applicant/user, , the
Center reserves the right to dispose of such material in any manner it deems appropriate
and retain any proceeds received from such disposal. Any cost to the City, including but
not limited to administrative costs, incurred to dispose of the unclaimed property in
excess of the revenue received from such disposal shall be billed to the user with
payment due and payable in thirty (30) days.
Advertising Materials may be left with the Center Director for approval and will be
displayed when deemed appropriate and as space permits. Any item posted which has
not been approved will be removed and discarded.
Changes, Alterations, Repairs, or Defacement to any part of the facility, its
furnishings, or equipment thereof will not be permitted. The user shall be held liable for
expenses required to repair or replace the facility, its furnishing, or equipment to its
original condition.
Minimum group attendance to request a meeting room is five (5) people. The
estimated attendance will be used to determin a appropriate room placement. The Center
Director has the authority to determine appropriate room placement based on attendance
and nature of event.
Sleeping or lodging is not permitted in the Center.
Allocation of Rooms shall be the sole responsibility of the Center Director. The City
reserves the right to direct requests for rooms to other City facilities which are deemed
more appropriate for the type of request or deny requests if they are deemed inappropriate
for the facility. All requests must be in writing and submitted to the Center Director on
the required forms.
Clean up is the user's responsibility. This includes the wiping of table tops, ensuring
chairs are clean, removing all trash from floors, disposing of all trash into proper
receptacles and removing to outside dumpsters, mopping of kitchen floor, wiping of
counter tops and kitchen equipment, cleaning up all spillage in refrigerators/freezers , and
removal of all user -owned or leased (non -City owned) items. Clean-up time is the hour
following the exit time of guests from the facility. At this time all personal/rental items
must be removed from the facility. Storage is not provided at the Community/Senior
Center. During this time the cleaning of tables and chairs, removal of trash to outside
dumpsters and cleaning of the kitchen area, etc., must be completed by the user.
Food & Beverage- No foods or beverages that cause permanent stains to the facility are
allowed; including red punch, red food coloring, and curry. Foods and beverages must
remain in rented room.
Minors- Groups of minors shall be supervised by one adult for every 10 minors, age 12
and under and one adult for every 20 minors under the age of 18 and over the age of 12 at
all times while they are using the Diamond Bar Community/Seni or Center. Events where
the majority of the participants are minors may be required to have security guards
present during the event and cleanup.
Revocation for Violation- Reservations may be cancelled at any time by the Center
Director if there has been a violation of approved Rules and Regulations.
Public Portions- The City shall have the right to control and operate the Center,
including the heating and air conditioning systems and common use areas, in a manner
deemed best for the City.
Discrimination By User Groups- The City of Diamond Bar shall not rent, lease, or
allow use of its public facilities by any person or organization that illegally discriminates
on the basis of race, color, creed, marital status, sex, religion, national origin, ancestry,
sexual preference, or handicap condition.
Parldng Lot- The use of the parking lot is to service the Community/Senior Center
facility. Exceptions may be issued at the discretion of the Center Director. Requests to
use the parking lot will be considered under "events not covered" for appropriate use,
fees, and service.
Events Not Covered- Special events or requests not covered in the above policy must be
submitted in writing and shall be reviewed by the City to determine appropriate use, fees,
and services.
Decorations require prior approval by the Center Director. No signs or decorations are
to be taped, nailed or otherwise attached to walls, windows, ceilings, or drapes.
Decorations must be fireproof. Patio decorations must have prior approval. No rice,
birdseed, confetti, or other similar items shall be thrown in or around the facility. No
open flames or candles are allowed. Balloons must be secured and not released. Metallic
ribbons may not be attached to balloons. A fee will be assessed if facility janitorial staff
has to retrieve released balloons.
Security of Entrances- All entrance doors on the premises shall be locked when the
facility is not in use. All door openings to public corridors shall be kept closed except for
normal ingress and egress. During use of the Center, all exit doors shall be unlocked and
shall not be blocked in any manner.
VARIANCES AND GRIEVANCES
A user may request a variance or submit a grievance regarding the stated procedures or
operation of the facility by completing the following:
Variance — Variances will be considered under the following circumstances:
a. Relief from insurance requirements when planned attendance is less than 25 people
and the event consists of a meeting utilizing facility tables and chairs only.
b. Hours of use beyond closing times stated in this document.
c. Relief from cancellation fees when facility is then used by an alternate party that
pays fees similar to or more than the cancelled event (for the same date and approximate
time as the cancelled event). If variance is granted, a $5.00 refund processing fee will be
deducted from relief amount.
d. Relief from deadlines for Category Groups B and C if such relief can be
demonstrated to be in the best interest of the community.
e. Additional regular group and/or weekend use by Category Group C organizations if
such use can be demonstrated to be in the best interest of the community.
f. Use of the parking lot for any purpose other than parking the cars of facility users in
marked stalls, if such use can be demonstrated to be in the best interest of the community.
g. Large events that involve the use of multiple rooms and/or spaces not normally
scheduled for use and uses that may result in parking of event attendees in areas beyond
the boundary of the Community/Senior Center parking lot.
Note: Request for waiver of fees or fee discounts will not be accepted nor considered.
Variance Request Procedures:
1. Submit a letter detailing the reason(s) a variance is requested to the Center
Director.
2. Appropriate staff member(s) will review the letter and respond in writing
with decision within seven (7) work days.
3. If staff decides not to grant a variance, the user may appeal to the Parks
and Recreation Commission User Group Sub -Committee within ten (10)
calendar days of written notification of staffs decision.
4. If the variance request affects the use, the user is required to request a
variance thirty (30) days in advance of the event in question to allow for
adequate processing time. All other variance requests may be submitted
anytime prior to the event date, but not later than ten (10) days after the
event date.
Grievance -- A user may submit a grievance regarding the stated procedures or operation
of the facility by completing the following:
Grievance Procedures:
Submit a letter detailing the grievance and recommendation(s ) on how to
resolve the issue in question.
Staff will review the grievance and submit a response letter to the user
within seven (7) work days.
Response will be provided by the City Manager or his/her designee and
such response shall be considered final.
City of Diamond Bar
Community/Senior Center
Facility Use Fee Schedule
Group A: City of Diamond Bar Activities
Grou B: City recognized Senior citizen membershiR grou s
Group A: No Fees
Grou B: No Fees
Group C: Other Governmental Agencies and Local Non-profit Service Groups
Room
Weekday
Rate
Rates
Operation
Weekend Rates
Rate I Operation
Cleaning
Deposit
Big Banquet Room
$70/hr
$20/hr
$675/ event
$300
Senior Room
50/hr
15/hr
50/hr
15/hr
100
Meeting Rooms
$10/hr
$15/hr
$10/hr
I $15/hr
1 $100
Youth Room
$10/hr
$15/hr
$10/hr
I $15/hr
$100
Youth Room (divided
'/z
$10/hr
$15/hr
$10/hr
$15/hr
$100
Computer Room
$30/hr
$15/hr
$30/hr
$15/hr
$100
Banquet Room
divided 1/3
$40/hr
$15/hr
$50/hr
$15/hr
$100
Banquet Room
divided 1/5
$30/hr
$15/hr
$30/hr
$15/hr
$100
Catering Kitchen
$50/event 1
N/A
$50/event
I N/A
i $100
Group D-1: Diamond Bar Residents Private Events
Group D-2: Diamond Bar Resident Business Events
Room
Weekda
Rate
Rates
eration
Weekend Rates
I Rate I Operation
Cleaning
I Deposit
Big Banquet Room 150/hr
20/hr
165/hr
20/hr
300
Senior Room
$60/hr
$15/hr
$60/hr
I $15/hr
$100
Meeting Rooms
$30/hr
$15/hr
$30/hr
I $15/hr
$100
Youth Room
20/hr
15/hr
20/hr
15/hr
100
Youth Room (divided $20/hr
'/z
$15/hr
$20/hr
$15/hr
$100
Computer Room
$30/hr
$15/hr
$30/hr
$15/hr
$100
Banquet Room
divided 1/3
$40/hr
$15/hr
$40/hr
$15/hr
$100
Banquet Room
divided 1/5
$30/hr $15/hr $30/hr $15/hr $100
Caterine Kitchen
1 $50/event I N/A 1 $50/event I N/A I $100
Group E: Non -Resident Private Events and Non -Resident Groups and Businesses
Room
Weekday
Rate
Rates
Operation
Weekend Rates
Rate Operation
Cleaning
Deposit
Big Banquet Room
$195/hr
$20/hr
$215/hr
$20/hr
$500
Senior Room
70/hr
15/hr
70/hr
15/hr
100
Meeting Rooms
$40/hr
$15/hr
$40/hr
$15/hr
$100
Youth Room
$30/hr
$15/hr
$30/hr
$15/hr
$100
Youth Room (divided
'/z
$30/hr
$15/hr
$30/hr
$15/hr
$100
Computer Room
40/hr
15/hr
40/hr
15/hr
100
Banquet Room
divided 1/3
$50/hr
$15/hr
$50/hr
$15/hr
$100
Banquet Room
divided 1/5
$30/hr
$15/hr
$30/hr
$15/hr
$100
Catering Kitchen
$50/event
N/A
$50/event
N/A
$100
1. A mandatory clean-up hour rental is required.
2. The operation fee assists in offsetting the cost of utilities, supplies, staffing, and other
facility operating costs.
3. A minimum of a six hour rental is required on weekends. A mandatory clean up hour
rental is required.
4. All self -catered events using the Catering Kitchen are required to pay the kitchen
rental fee.
5. Additional fees may include insurance and contracted security (per Facility Use
Policy)
6. Cleaning deposits are paid to ensure proper clean up and to cover the cost of any
replacement, repairs, damage, or loss to the facility. All cleaning deposits are
refundable if the applicant meets all of the cleaning standards as outlined in the
cleaning requirements of the Facility Use Policy. Any additional cleaning required
will be subtracted from the cleaning deposit. The City reserves the right to deny
future usage of the facility by individuals or groups who have not met the cleaning
requirements or have damaged the facility.
Equipment Rental Fee Schedule: Groups C, D-1, D-2, and E
E u' ment
I Rental Fee Replacement Cost
Portable Bar
$25
Keyboard
$50
VCR/TV
20
Coffee Pot 55 cu
$20
Coffee Pot 100 cu
$40
Slide Projector
20
Overhead Projector
$20
Micro hone cordless
$20
Micro hone Stand
5
Dance Floor — 500 s g. ft. thru 1000 s g. ft.
$200
Dance Floor — less than 500 sq. ft.
$100
Projection Screen
No charge
Table Si ns: 1-10
Islo
Table Signs: 1-20
$20
Table Signs: 1-30
$30
Table Si s: 1-40
40
1. Tables and chairs are included in the room rental fee.
2. Replacement fee will be assessed if a ui ment is damaged or destroyed.
Study Session #2
Study Session Staff Report
TO: Honorable Mayor and Members he City Council
VIA: Linda C. Lowry, City Mana L�
TITLE: DISCUSSION OF THE PROPOSED-I=ACILITY USE POLICY AND
FEE SCHEDULE FOR THE COMMUNITY/ SENIOR CENTER.
RECOMMENDATION: Consider the draft of the proposed Facility Use Policy
and the Fee Schedule for the Community/ Senior Center and direct staff to
prepare final versions to be placed on a future City Council agenda.
BACKGROUND: When the construction is completed, the Community/Senior
Center will be a 22,000 square foot facility which will consist of assembly,
meeting rooms, activity rooms, banquet facilities, and kitchen facilities. The
purpose of the Facility Use Policy and the associated Fee Schedule is to ensure
that the Community/Senior Center is utilized to best serve the residents of the
City of Diamond Bar. It is also intended to ensure that the use of the facility is
granted in a fair and equitable manner for meetings, activities, and events, which
are recreational, social, and/or civic in nature, offering services of interest and
need to the community.
DISCUSSION: Staff and an ad-hoc committee of the Parks and Recreation
Commission researched similar policies and fee structures of nine (9) Southern
California cities to assist in the development of the proposed Facility Use Policy
and Fee Schedule for the Community/ Senior Center. The nine cities
participating in the review were:
1) City of Anaheim
2) City of Arcadia
3) City of Brea
4) City of Chino Hills
5) City of Fullerton
6) City of Pico Rivera
7) City of Signal Hill
8) City of Walnut
9) City of Yorba Linda
Further, consideration was given to the anticipated use of the facility for City
programs and events, senior groups' events and activities, local governmental
agency's events and activities, local non-profit service organization's events and
activities, Diamond Bar resident private events, non-resident private events, and
corporate events when developing the recommended policies and proposed
fees.
Additionally, previously adopted policies, such as the provision of insurance
documentation, variance and grievance procedures, etc. were included in the
proposed Facility Use Policy.
The attached proposed Facility Use Policies document and Fee Schedule
document were reviewed and recommended to the City Council by the Parks and
Recreation Commission at their regular meeting of July 24, 2003.
ATTACHMENTS:
1) Draft copy of the proposed Facility Use Policy
2) Draft copy of the proposed Fee Schedule
PREPARED BY:
Kim Crews, Senior Management Analyst
B6D-Rbse
Director of Community Services
STUDY SESSION
Tuesday, August 5, 2003
PROPOSED FACILITY USE
POLICIES AND FEES
For The
Community/Senior Center
City of Diamond Bar
Community/Senior Center
Facility Use Policy
The City of Diamond Bar Community/Senior Center is a 22,000 square foot facility which
consists of assembly, meeting rooms, activity rooms, banquet facilities, and kitchen
facilities. All facilities are available for use in accordance with the following regulations
under the administration of the Community Services Division.
PURPOSE OF THE USE POLICY
The purpose of this use policy is to assure that the Community/Senior Center is operated in
a manner that best serves the residents of the City of Diamond Bar. It is intended to ensure
that the use of the facility is granted in a fair and equitable manner for meetings, activities,
and events, which are recreational, social, and/or civic in nature, offering services of
interest and need to the community. Fees charged for the use of the facility are intended to
recoup on-going maintenance and operation costs of the facility and to reduce its impact on
the tax -paying residents of the City. City facilities are not intended to be used for personal
and/or private gain.
DEFINITION OF TERMS
"Center Director" is interpreted as the administrative head of the Community/Senior
Center, or its staff, under the direction of the City of Diamond Bar Community Services
Division.
"City" means the City of Diamond Bar, its officials, representatives, agents, and
employees.
"User" means an individual or group, which obtains a permit to use the
Community/Senior Center pursuant to the terms of this Use Policy.
"Applicant" means an individual or group, which completes a City of Diamond Bar
Facility Use Application to use the Community/Senior Center pursuant to the terms of this
Use Policy.
APPLICATION PROCEDURES
All applicants must complete a City of Diamond Bar Facility Use Application and pay all
applicable fees at the time of submitting the application.
Groups shall be classified as outlined in the group priority rating section located on page 6.
Use will be approved or denied based on availability and any other factors outlined in this
Use Policy.
Applicants shall not transfer, assign, or sublet use of the Center or apply for use on behalf
of another organization or applicant.
Applications shall be accompanied by proof of liability insurance consistent with the
provisions of this Use Policy, a refundable cleaning deposit, and fees per the attached fee
schedule.
BANQUET FACILITIES
1. Reservations
a. All potential users shall complete a City of Diamond Bar Facility Use
Application a minimum of 30 days prior to the event.
b. Reservations made less than 30 days in advance of the event will be accepted
only if the facility and required staffing elements are readily available.
Additional fees may be required from service providers when limited advance
notice is provided. All applicable fees must be paid at time of submittal of City
of Diamond Bar Facility Use Application. Fees paid are subject to cancellation
policy.
c. No reservation shall be confirmed until appropriate fees, deposits, permits/
licenses, and insurance are obtained and paid.
d. Reservations made within 30 days of the event must be paid by credit card or
cash.
2. Deposits
a. Rental fees exceeding $500 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 60 days prior to the event.
b. Rental fees less than $500 require a minimum deposit of half of the amount of
the rental fee payable with an approved application. The remaining balance is
due 60 days prior to the event.
3. Cancellations
Groups D-1, D-2 and E reserving the banquet facility shall adhere to the following
cancellation policy:
a. Reservations cancelled 120 days or more prior to the event will receive a refund
of fees minus a $100 processing fee.
b. Reservations cancelled 30-119 days prior to the event will receive a 50% refund
of the rental fee and a full refund of the cleaning deposit.
c. Reservations cancelled 29 days or less prior to the event will receive no refund
of the rental fees and a full refund of the cleaning deposit.
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d. Notwithstanding the above, if the applicant/user is not in compliance with the
policies and regulations stated in this document, the City, acting by and through
the Director of Community Services or his/her designee, may cancel the
reservation upon notice to the applicant, and all deposits and/or fee(s)
previously paid by the applicant shall not be returned.
Group C (Non-profit groups) reserving the banquet facility shall adhere to the
following cancellation policy:
a. For non -weekend use, if cancellation is received more than
120 days in advance group will receive a full refund minus a $10 administration
fee. If cancellation is received less than 120 days there will be a $100
cancellation fee. If the cancellation is received 30 days or less, the reservation/
cancellation will count as one of the group's allotted uses.
b. For weekend use, cancellation shall comply with the general cancellation policy
as stated in this Use Policy.
Failure to use the facility on two consecutive regularly scheduled dates, without
prior notice shall be cause for denial of future use..
4. Regular Use by Group C Organizations
Non-profit organizations in this classification are allowed two (2) uses of
banquet facilities per calendar year. These uses apply Monday -Friday only and
the group shall pay only applicable operation fee for each use. After the
allocated uses, Group C users in this classification will be charged prevailing
weekday rates plus applicable operation fees. Weekend use requires payment
according to the approved rental rate for this classification. The allocated uses
may include a maximum of two hours immediately prior to the start of the
event for set up at no charge and one hour of clean up immediately following
the event at no charge. Any additional hours will be charged at the prevailing
rental rate.
5. Refunds
Security and cleaning deposits shall be refunded if proper cleanup is completed
and no breakage or damage has occurred. Proper cleanup will be determined by
the City of Diamond Bar Community/Senior Center staff. The user shall be
required to pay the full cost of breakage or damage (over and above the
deposited funds), regardless of the amount. If damage occurs and it is less than
the deposit, the difference shall be refunded. The refund is mailed two (2) to
four (4) weeks after the event.
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MEETING ROOMS, GAME ROOMS, ACTIVITY ROOMS
1. Reservations
a. All potential users shall complete a City of Diamond Bar Facility Use Application a
minimum of 30 days prior to the event.
b. Reservations made less than 30 days in advance of the event will be accepted only
if the facility and required staffing elements are readily available. Additional fees
may be required from service providers when limited advance notice is provided.
All applicable fees must be paid at time of submittal of City of Diamond Bar
Facility Use Application. Fees paid are subject to cancellation policy.
c. No reservation shall be confirmed until appropriate fees, deposits, permits/ licenses,
and insurance are obtained and paid.
d. Reservations made within 30 days of the event must be paid by credit card or cash.
2. Deposits
a. Rental fees exceeding $500 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 60 days prior to the event.
b. Rental fees less than $500 require a minimum deposit of half of the amount of the
rental fee payable with an approved application. The remaining balance is due 60
days prior to the event.
3. Cancellations
Groups D-1, D-2 and E reserving meeting rooms shall adhere to the following
cancellation policy:
a. Reservations cancelled 60 days or more prior to the event will receive a refund of
fees minus a $50 processing fee.
b. Reservations cancelled 59-30 days prior to the event will receive a 50% refund of
the rental fees and a full refund of the cleaning deposit.
c. Reservations cancelled 29 days or less prior to the event will receive no refund of
rental fees and a full refund of the cleaning deposit.
d. If cancellation is made by the City, notice shall be given as far in advance as
possible and a full refund shall be made. Every effort will be made to find a
suitable alternative facility if a cancellation by the City is necessary.
e. Notwithstanding the above, if the applicant/ user is not in compliance with the
policies and regulations stated in this document, the City, acting by and through the
Community Services Director or his/her designee, may cancel the reservation upon
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notice to the applicant, and all deposits and/or fee(s) previously paid by the
applicant shall not be returned.
Group C (Non-profit groups) reserving meeting rooms shall adhere to the following
cancellation policy:
a. If cancelled 30 or more days in advance group shall receive an entire refund and
this will not count toward one of their twelve meeting room uses. If less than 30
days notice is given, group will receive no refund and this will count toward one of
their allotted uses.
b. Failure to use the facility on two consecutive regularly scheduled dates, without
prior notice shall be cause for denial of future use.
4. Regular Use by Group C Organizations
a. Non-profit organizations in this classification are allowed twelve (12) uses of
meeting rooms per calendar year. These uses apply Monday -Friday only and the
group shall pay only applicable operation fee for each use. After the allocated uses,
Group C users in this classification will be charged prevailing weekday & weekend
rates plus applicable operation fees. Weekend use requires payment according to
the approved rental rate for this classification. The allocated uses may include a
maximum of two hours immediately prior to the start of the event for set up at no
charge and one hour of clean up immediately following the event at no charge.
Any additional hours will be charged at the prevailing rental rate.
Reservations must be made in writing by completing a Facility Use Application and
meeting all of the application requirements set forth in this Use Policy. Reservations may
be made as follows: Group A: as deemed necessary. Group B: Up to fifteen (15) months
in advance. Group C: Up to fifteen (15) months in advance. Groups Dl & D2: Up to
fifteen (15) months in advance. Group E: Up to twelve (12) months in advance. All
rentals shall be made in one hour increments and the minimum rental period is two hours.
Denial of Applications may be made by the Community Services Division on the basis of
the following reasons:
That the Center is incapable of accommodating the proposed activity by reason of
the nature of the activity or by the reason of the number of people estimated to be
in attendance.
2. That the user has failed to agree to provide a reasonable means of controlling
participants involved in the activity as provided in the term and conditions in the
facility use application. The City reserves the right to deny any applicant based on
security concerns and/or safety concerns.
That the applicant has failed to agree to comply with all the conditions on the
application.
4. That by the nature of the activity, the Center or its equipment may be endangered.
5. That conditions for the issuance of a facility use permit have not been met. The
Director may attach such conditions to the permit as she/he may determine
necessary for the protection of public welfare and the Center facility.
6. That any law or regulation is violated by an intended use.
7. That another event is already scheduled for the requested date.
8. That the applicant previously used the facility, and, due to lack of cleaning or
damage, did not receive all of their cleaning deposit back.
GROUP PRIORITY RATING
Any individual or group utilizing the facilities at the Diamond Bar Community/Senior
Center will be classified in one of the following priority groups. These classifications are
necessary to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee,
if any.
These priority groups are defined as follows with use granted on a priority basis with
Group A receiving the first priority and Group E the last priority.
GROUP A- Activities conducted and/or sponsored by the City of Diamond Bar.
GROUP B- Activities conducted by the City recognized Senior citizen membership
rou s.
GROUP C-
1. Activities conducted by Governmental agencies, whose primary purpose is to provide
general benefit to the Diamond Bar community. (Examples: Local school districts, County
of Los Angeles agencies, etc.)
2. Activities conducted by Local non-profit service organizations. To qualify as a non-
profit resident organization, the organization shall have a minimum of 60% Diamond Bar
residents or 60% with Diamond Bar business addresses. A membership roster and the non
profit tax exemption number shall be submitted on a yearly basis as a condition of any
organization receiving classification in this group. (Examples: Boy Scouts, Girl Scouts,
Little League, Rotary Club.)
GROUP D-1- Private events conducted by Diamond Bar residents.
GROUP D-2- Activities conducted by Diamond Bar resident groups organizations and
businesses which are not eligible under Group C definitions.
GROUP E- Non-resident private events and non-resident groups, organizations and
businesses and commercial functions. (Examples: Commercial functions, non-resident
business meetings, or non-resident private affairs.)
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LIABILITY AND INSURANCE
All users of the facility shall procure and maintain, at their own expense and for the
duration of the event covered, comprehensive general liability and property damage
liability insurance, against all claims for injuries against persons or damages to property
which may arise from or in connection with the use of the facility by the user, its agents,
representatives or employees in the amount of one million dollars ($1,000,000.00),
combined single limit.
All of user's insurance shall:
1. Name the City, its officers, officials, employees, agents, representatives and
volunteers (collectively hereinafter "City and City personnel") as additional or
co -insureds.
2. Contain no special limitations on the scope of protection afforded to City and
City personnel.
3. Be the primary insurance and any insurance or self-insurance maintained by
City or City personnel shall be in excess of the user's insurance and shall not
contribute with it.
4. Shall be "date of occurrence" rather than "claims made" insurance.
S. Shall apply separately to each insured against the limits of the insurer's liability
6. Shall be written by insurance companies qualified to do business in California
and rated "A" or better in the most recent edition of Best Rating Guide, The
Key Rating Guide, or in the Federal Register, and only if they are of a financial
category Class VIII or better, unless such rating qualifications are waived by
the Risk Manager due to unique circumstances.
7. The applicant's policy must include a 30 -day written cancellation notice.
The City of Diamond Bar and its officers, officials, employees, agents, representatives, and
volunteers ("City and City Personnel") shall be named as additionally insured with regard
to the use of City of Diamond Bar property by the applicant and solely in regard to the use
of property owned by the City of Diamond Bar. If the applicant is unable to provide
adequate insurance, the City of Diamond Bar, for a fee, can provide proper Tenant/User
insurance coverage.
The Certificate of Insurance must be filed with the Community/ Senior Center not later
than the date of final payment or fourteen (14) days prior to the event, whichever is greater.
If a certificate is not on file by this date, insurance fees will be added to the final payment.
Insurance Certificate
The City of Diamond Bar requires the following information on all certificates and/or
additional insured endorsements:
1. Wording must read exactly, with no exceptions accepted: "Additional Insured:
City of Diamond Bar, its officials, employees, and agents."
2. Additional insured endorsements must accompany the Certificate of Insurance
V/
and indicate policy number, date, and name of insurance company and name of
"insured".
3. Certificate must be an original. No copies will be accepted.
Indemnification Clause
To the full extent permitted by law, user shall defend, indemnify and hold harmless City,
its officials, employees and agents, from any liability, claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs
of any kind, whether actual, alleged or threatened, actual attorney fees incurred by City,
court costs, interest, defense costs including expert witness fees and any other costs or
expenses of any kind whatsoever without restriction or limitation incurred in relation to, as
a consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part to the use of facility by user. All obligations under this
provision are to be paid by the user as they are incurred by the City.
GENERAL OPERATING REGULATIONS
The Use and Service of Alcohol- The use of alcohol in the Diamond Bar Community/
Senior Center is by written permission in advance and must comply with applicable law.
Failure to comply with any regulations will result in immediate revocation of the
permission to use alcohol and termination of the event. Additional regulations and
specifications may be required in the agreement for any event.
1. "Alcohol use" refers to any beverage that contains any amount of alcohol.
2. County of Los Angeles Sheriff's Department Deputies or a security firm approved
in advance as designated by the Sheriff's Department, is required to be present as
security at all events at which alcohol is served. The Sheriff's Department may
waive security for Group A events. The Sheriff's Department may waive security
for Group B events only where not more than 100 members will be permitted to be
in attendance. Cost of the security is the responsibility of the user and is payable
directly to the Sheriff's department and/or security firm.
3. Alcohol may not be served to minors. The user's failure to comply, monitor and
enforce this provision is grounds for terminating the activity immediately and
forfeiture of the refundable deposits and all of the room fees, which have been
paid.
4. Injuries caused to any person as a result of alcoholic beverages being served and/or
consumed on City premises, including but not limited to the Community Center,
shall be the sole responsibility of the organization, its sponsor or the adult
representative, who, as a condition of signing the use permit for the facility agree to
indemnify the City for any such injuries.
5. Permission to serve alcohol shall not be granted for any event where the majority
(50% plus one) of guests in attendance will be under the age of 21.
6. Alcohol may neither be served nor sold prior to the scheduled start of the event nor
until the County of Los Angeles Sheriff's Department Deputies or approved
security officers arrive at the Center unless the requirement for security has been
waived all together.
7. Alcohol may not be served nor consumed outside of the room approved for use.
Serving or consuming alcohol on patios adjoining the room approved for use is
permitted.
8. Alcohol may not be served nor consumed in the parking lot without obtaining a
special alcohol permit approved by the Community Services Director and the
County of Los Angeles Sheriff's Department.
9. License (when alcohol is to be sold)
a. No sales or requests for donations for alcohol are permitted without a
license from the State Alcoholic Beverage Control Board (A.B.C.)
b. A copy of your Community/Senior Center contract must be furnished to
A.B.C. when applying for this license.
C. A copy of the A.B.C. license must be furnished to the Community/Senior
Center a minimum of seven working days prior to the event.
d. A copy of the A.B.C. license must be posted in plain public view near the
bar, or other location, where the alcohol is being served.
e. Non -Profit Organizations: A one -day alcoholic beverage permit can only be
issued to Non-profit organizations and only if the proceeds are going back
to that Non -Profit organization.
Private Parties: Private parties i.e. weddings, anniversaries, birthdays,
meetings, or anyone other than a Non -Profit organization, cannot sell
alcohol on their own. If a private party wants to sell alcohol, they need to
arrange this through a licensed caterer. The caterer must have a License,
which enables the caterer to sell beer, wine, & distilled spirits (hard liquor).
If the caterer does not have this license the private party cannot sell alcohol.
NO EXCEPTIONS. It is illegal for a private party to sell alcohol on their
own.
10. The service of alcohol at any event is limited to a maximum of five (5) hours.
11. All alcohol must be distributed from behind a table or a bar by an adult, over the
age of 21 who is to be responsible for insuring that no minors are served.
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12. Wine, punch, beer, champagne and spirits must be served out of cups, glasses, or
cans.
13. When serving champagne, all bottles must be opened in the kitchen prior to
serving. Champagne bottles may not be opened in the assembly rooms. All
unopened bottles must be stored in the kitchen.
14. Security service must be present through the clean up hour.
Hours of operation are limited to Sunday through Thursday 7:30am — 11:00pm and
Friday and Saturday 7:30am - 12:00 midnight. A one (1) hour clean up is mandatory at the
end of each event. Requests for alternate hours require special written approval and may
be subject to additional fees.
Weekends are defined as beginning at 6:00am on Saturday and ending at 1:00am on
Monday. Any reserved time that falls between this period of time shall be considered a
weekend and will be charged weekend rates.
Supervision by Center Staff is necessary for the public's safety and well being. Center
staff shall be responsible for and have complete authority over the facility being used, all
equipment, participants, and activities. The staff shall have authority to request changes in
activities or cessation of activities. Users must comply with these requests and
instructions. Staff shall be responsible for enforcement of all policies, rules, and
regulations. The Center Staff shall have the authority to deny or terminate the use of the
facility if a determination is made by Center Staff that the use does not conform to the
requirements of Center use policies and regulations and/or may cause damage to the
facility. The City reserves the right to require security whenever it deems it appropriate.
Tobacco use of any kind or smoking is not permitted in the Community Center.
Smoking is permitted in designated outdoor areas only.
Incense, fog, or smoke use is not permitted in the Community Center; including incense,
flame, or smoke ceremonies. The use of fog generating machines is prohibited.
Animals are not permitted in the Center facilities except those that serve as aides to
physically challenged individuals. This includes, but is not limited to, guide dogs for the
blind and dogs for the hearing or physically impaired.
Illegal Activities shall not be permitted. All groups and individuals using the Center shall
comply with City, County, State, and Federal laws. Profane language, fighting, gambling,
or lewd conduct shall not be permitted.
Removal of Equipment from the building is prohibited without permission of Center
Director. Moving, rearranging, or altering equipment for purposes other than its intended
use is also prohibited. City equipment shall not be removed from the facility.
Facility User's Property (equipment, supplies, etc.) must be removed from Center
immediately following activity. The Center reserves the right to remove any remaining
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items from the premises and have them stored at the owner's expense. If such equipment
or supplies are not claimed within two (2) weeks after notice to the applicantluser, the
Center reserves the right to dispose of such material in any manner it deems appropriate
and retain any proceeds received from such disposal. Any cost to the City, including but
not limited to administrative costs, incurred to dispose of the unclaimed property in excess
of the revenue received from such disposal shall be billed to the user with payment due and
payable in thirty (30) days.
Advertising Materials may be left with the Center Director for approval and will be
displayed when deemed appropriate and as space permits. Any item posted which has not
been approved will be removed and discarded.
Changes, Alterations, Repairs, or Defacement to any part of the facility, its furnishings,
or equipment thereof will not be permitted. The user shall be held liable for expenses
required to repair or replace the facility, its furnishing, or equipment to its original
condition.
Minimum group attendance to request a meeting room is five (5) people. The estimated
attendance will be used to determine appropriate room placement. The Center Director has
the authority to determine appropriate room placement based on attendance and nature of
event.
Sleeping or lodging is not permitted in the Center.
Allocation of Rooms shall be the sole responsibility of the Center Director. The City
reserves the right to direct requests for rooms to other City facilities which are deemed
more appropriate for the type of request or deny requests if they are deemed inappropriate
for the facility. All requests must be in writing and submitted to the Center Director on the
required forms.
Clean up is the user's responsibility. This includes the wiping of table tops, ensuring
chairs are clean, removing all trash from floors, disposing of all trash into proper
receptacles and removing to outside dumpsters, mopping of kitchen floor, wiping of
counter tops and kitchen equipment, cleaning up all spillage in refrigerators/freezers, and
removal of all user -owned or leased (non -City owned) items. Clean-up time is the hour
following the exit time of guests from the facility. At this time all personal/rental items
must be removed from the facility. Storage is not provided at the Community/Senior
Center. During this time the cleaning of tables and chairs, removal of trash to outside
dumpsters and cleaning of the kitchen area, etc., must be completed by the user.
Food & Beverage- No foods or beverages that cause permanent stains to the facility are
allowed; including red punch, red food coloring, and curry. Foods and beverages must
remain in rented room.
Minors- Groups of minors shall be supervised by one adult for every 10 minors, age 12
and under and one adult for every 20 minors under the age of 18 and over the age of 12 at
all times while they are using the Diamond Bar Community/Senior Center. Events where
the majority of the participants are minors may be required to have security guards present
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during the event and cleanup.
Revocation for Violation- Reservations may be cancelled at any time by the Center
Director if there has been a violation of approved Rules and Regulations.
Public Portions- The City shall have the right to control and operate the Center, including
the heating and air conditioning systems and common use areas, in a manner deemed best
for the City.
Discrimination By User Groups- The City of Diamond Bar shall not rent, lease, or allow
use of its public facilities by any person or organization that illegally discriminates on the
basis of race, color, creed, marital status, sex, religion, national origin, ancestry, sexual
preference, or handicap condition.
Parking Lot- The use of the parking lot is to service the Community/Senior Center
facility. Exceptions may be issued at the discretion of the Center Director. Requests to
use the parking lot will be considered under "events not covered" for appropriate use, fees,
and service.
Events Not Covered- Special events or requests not covered in the above policy must be
submitted in writing and shall be reviewed by the City to determine appropriate use, fees,
and services.
Decorations require prior approval by the Center Director. No signs or decorations are to
be taped, nailed or otherwise attached to walls, windows, ceilings, or drapes. Decorations
must be fireproof. Patio decorations must have prior approval. No rice, birdseed, confetti,
or other similar items shall be thrown in or around the facility. No open flames or candles
are allowed. Balloons must be secured and not released. Metallic ribbons may not be
attached to balloons. A fee will be assessed if facility janitorial staff has to retrieve
released balloons.
Security of Entrances- All entrance doors on the premises shall be locked when the
facility is not in use. All door openings to public corridors shall be kept closed except for
normal ingress and egress. During use of the Center, all exit doors shall be unlocked and
shall not be blocked in any manner.
VARIANCES AND GRIEVANCES
A user may request a variance or submit a grievance regarding the stated procedures or
operation of the facility by completing the following:
Variance — Variances will be considered under the following circumstances:
a. Relief from insurance requirements when planned attendance is less than 25 people
and the event consists of a meeting utilizing facility tables and chairs only.
b. Hours of use beyond closing times stated in this document.
c. Relief from cancellation fees when facility is then used by an alternate party that pays
fees similar to or more than the cancelled event (for the same date and approximate time as
the cancelled event). If variance is granted, a $5.00 refund processing fee will be deducted
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from relief amount.
d. Relief from deadlines for Category Groups B and C if such relief can be demonstrated
to be in the best interest of the community.
e. Additional regular group and/or weekend use by Category Group C organizations if
such use can be demonstrated to be in the best interest of the community.
f. Use of the parking lot for any purpose other than parking the cars of facility users in
marked stalls, if such use can be demonstrated to be in the best interest of the community.
g. Large events that involve the use of multiple rooms and/or spaces not normally
scheduled for use and uses that may result in parking of event attendees in areas beyond
the boundary of the Community/Senior Center parking lot.
Note: Request for waiver of fees or fee discounts will not be accepted nor considered.
Variance Request Procedures:
1. Submit a letter detailing the reason(s) a variance is requested to the Center
Director.
2. Appropriate staff member(s) will review the letter and respond in writing
with decision within seven (7) work days.
3. If staff decides not to grant a variance, the user may appeal to the Parks and
Recreation Commission User Group Sub -Committee within ten (10)
calendar days of written notification of staff's decision.
4. If the variance request affects the use, the user is required to request a
variance thirty (30) days in advance of the event in question to allow for
adequate processing time. All other variance requests may be submitted
anytime prior to the event date, but not later than ten (10) days after the
event date.
Grievance -- A user may submit a grievance regarding the stated procedures or operation
of the facility by completing the following:
Grievance Procedures:
1. Submit a letter detailing the grievance and recommendation(s) on how to
resolve the issue in question.
2. Staff will review the grievance and submit a response letter to the user
within seven (7) work days.
3. Response will be provided by the City Manager or his/her designee and
such response shall be considered final.
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City of Diamond Bar
Community/Senior Center
Facility Use Fee Schedule
Group A: City of Diamond Bar Activities
Group B: City recognized Senior citizen membership groups
Group A: No Fees
Group B: No Fees
Group C: Other Governmental Agencies and Local Non-profit Service Groups
Room
Weekday Rates
Weekend Rates
Cleaning
Deposit
Rate
Operation
Rate Operation
Big Banquet Room
$70/hr
$20/hr
$675/ event
$300
Senior Room
$50/hr
$15/hr
$50/hr
$15/hr
$100
Meeting Rooms
$10/hr
$15/hr
$10/hr
$15/hr
$100
Youth Room
$10/hr
$15/hr
$10/hr
$15/hr
$100
Youth Room (divided
'�2)
$10/hr
$15/hr
$10/hr
$15/hr
$100
Computer Room
$30/hr
$15/hr
$30/hr
$15/hr
$100
Banquet Room
(divided 1/3)
$40/hr
$15/hr
$50/hr
$15/hr
$100
Banquet Room
(divided 1/5)
$30/hr
$15/hr
$30/hr
$15/hr
$100
Catering Kitchen
$50/event
N/A
$50/event
N/A
$100
Group D-1: Diamond Bar Residents Private Events
Group D-2: Diamond Bar Resident Business Events
Room
Weekday Rates
Weekend Rates
Cleaning
Deposit
Rate
Operation
Rate
Operation
Big Banquet Room
$1501hr
$20/hr
$165/hr
$20/hr
$300
Senior Room
$60/hr
$15/hr
$60/hr
$15/hr
$100
Meeting Rooms
$30/hr
$15/hr
$30/hr
$15/hr
$100
Youth Room
$20/hr
$15/hr
$20/hr
$15/hr
$100
Youth Room (divided
1�2)
$20/hr
$15/hr
$20/hr
$15/hr
$100
Computer Room
$30/hr
$15/hr
$30/hr
$15/hr
$100
Banquet Room
(divided 1/3)
$40/hr
$15/hr
$40/hr
$15/hr
$100
Banquet Room
(divided 1/5)
$301hr
$15/hr $30/hr $15/hr
$100
Catering Kitchen
$50/event
N/A $50/event I N/A
1 $100
Group E: Non -Resident Private Events and Non -Resident Groups and Businesses
Room
Weekday Rates
Weekend Rates
Cleaning
Deposit
Rate
Operation
Rate
Operation
Big Banquet Room
$195/hr
$20/hr
$215/hr
$20/hr
$500
Senior Room
$70/hr
$15/hr
$70/hr
$15/hr
$100
Meeting Rooms
$40/hr
$15/hr
$40/hr
$15/hr
$100
Youth Room
$30/hr
$15/hr
$30/hr
$15/hr
$100
Youth Room (divided
1�2)
$30/hr
$15/hr
$30/hr
$15/hr
$100
Computer Room
$40/hr
$15/hr
$40/hr
$15/hr
$100
Banquet Room
(divided 1/3)
$50/hr
$15/hr
$50/hr
$15/hr
$100
Banquet Room
(divided 1/5)
$30/hr
$15/hr
$30/hr
$15/hr
$100
Catering Kitchen
I $50/event
N/A
$50/event
I N/A
$100
1. A mandatory clean-up hour rental is required.
2. The operation fee assists in offsetting the cost of utilities, supplies, staffing, and other
facility operating costs.
3. A minimum of a six hour rental is required on weekends. A mandatory clean up hour
rental is required.
4. All self -catered events using the Catering Kitchen are required to pay the kitchen
rental fee.
5. Additional fees may include insurance and contracted security (per Facility Use
Policy)
6. Cleaning deposits are paid to ensure proper clean up and to cover the cost of any
replacement, repairs, damage, or loss to the facility. All cleaning deposits are
refundable if the applicant meets all of the cleaning standards as outlined in the
cleaning requirements of the Facility Use Policy. Any additional cleaning required
will be subtracted from the cleaning deposit. The City reserves the right to deny
future usage of the facility by individuals or groups who have not met the cleaning
requirements or have damaged the facility.
Equipment Rental Fee Schedule: Groups C, D-1, D-2, and E
Equipment
Rental Fee Replacement Cost
Portable Bar
$25
Keyboard
$50
V CR/TV
$20
Coffee Pot (55 cu)
$20
Coffee Pot (100 cu)
$40
Slide Projector
$20
Overhead Projector
$20
Microphone (cordless)
$20
Microphone Stand
$5
Dance Floor — 500 sq. ft. thru 1000 s . ft.
$200
Dance Floor — less than 500 sq. ft.
$100
Projection Screen
No charge
Table Signs: 1-10
$10
Table Signs: 1-20
$20
Table Signs: 1-30
$30
Table Signs: 1-40
$40
1. Tables and chairs are included in the room rental fee.
2. Replacement fee will be assessed if equipment is damaged or destroyed.
Study Session #2
Study Session Staff Report
TO: Honorable Mayor and Members
he City Council
VIA. Linda C. Lowry, City Mana rpu
TITLE: DISCUSSION OF THE PROPOSEACILITY USE POLICY AND
FEE SCHEDULE FOR THE COMMUNITY/ SENIOR CENTER.
RECOMMENDATION: Consider the draft of the proposed Facility Use Policy
and the Fee Schedule for the Community/ Senior Center and direct staff to
prepare final versions to be placed on a future City Council agenda.
BACKGROUND: When the construction is completed, the Community/Senior
Center will be a 22,000 square foot facility which will consist of assembly,
meeting rooms, activity rooms, banquet facilities, and kitchen facilities. The
purpose of the Facility Use Policy and the associated Fee Schedule is to ensure
that the Community/Senior Center is utilized to best serve the residents of the
City of Diamond Bar. It is also intended to ensure that the use of the facility is
granted in a fair and equitable manner for meetings, activities, and events, which
are recreational, social, and/or civic in nature, offering services of interest and
need to the community.
DISCUSSION: Staff and an ad-hoc committee of the Parks and Recreation
Commission researched similar policies and fee structures of nine (9) Southern
California cities to assist in the development of the proposed Facility Use Policy
and Fee Schedule for the Community/ Senior Center. The nine cities
participating in the review were:
1)
2)
3)
4)
5)
6)
7)
8)
9)
City of Anaheim
City of Arcadia
City of Brea
City of Chino Hills
City of Fullerton
City of Pico Rivera
City of Signal Hill
City of Walnut
City of Yorba Linda
Further, consideration was given to the anticipated use of the facility for City
programs and events, senior groups' events and activities, local governmental
agency's events and activities, local non-profit service organization's events and
activities, Diamond Bar resident private events, non-resident private events, and
corporate events when developing the recommended policies and proposed
fees.
Additionally, previously adopted policies, such as the provision of insurance
documentation, variance and grievance procedures, etc. were included in the
proposed Facility Use Policy.
The attached proposed Facility Use Policies document and Fee Schedule
document were reviewed and recommended to the City Council by the Parks and
Recreation Commission at their regular meeting of July 24, 2003.
ATTACHMENTS:
1) Draft copy of the proposed Facility Use Policy
2) Draft copy of the proposed Fee Schedule
PREPARED BY:
Kim Crews, Senior Management Analyst
Director of Community Services Deputy City Manager
STUDY SESSION
Tuesday, August 5, 2003
PROPOSED FACILITY USE
POLICIES AND FEES
For The
Community/Senior Center
City of Diamond Bar
Community/Senior Center
Facility Use Policy
The City of Diamond Bar Community/Senior Center is a 22,000 square foot facility which
consists of assembly, meeting rooms, activity rooms, banquet facilities, and kitchen
facilities. All facilities are available for use in accordance with the following regulations
under the administration of the Community Services Division.
PURPOSE OF THE USE POLICY
The purpose of this use policy is to assure that the Community/Senior Center is operated in
a manner that best serves the residents of the City of Diamond Bar. It is intended to ensure
that the use of the facility is granted in a fair and equitable manner for meetings, activities,
and events, which are recreational, social, and/or civic in nature, offering services of
interest and need to the community. Fees charged for the use of the facility are intended to
recoup on-going maintenance and operation costs of the facility and to reduce its impact on
the tax -paying residents of the City. City facilities are not intended to be used for personal
and/or private gain.
DEFINITION OF TERMS
"Center Director" is interpreted as the administrative head of the Community/Senior
Center, or its staff, under the direction of the City of Diamond Bar Community Services
Division.
"City" means the City of Diamond Bar, its officials, representatives, agents, and
employees.
"User" means an individual or group, which obtains a permit to use the
Community/Senior Center pursuant to the terms of this Use Policy.
"Applicant" means an individual or group, which completes a City of Diamond Bar
Facility Use Application to use the Community/Senior Center pursuant to the terms of this
Use Policy.
APPLICATION PROCEDURES
All applicants must complete a City of Diamond Bar Facility Use Application and pay all
applicable fees at the time of submitting the application.
Groups shall be classified as outlined in the group priority rating section located on page 6.
Use will be approved or denied based on availability and any other factors outlined in this
Use Policy.
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Applicants shall not transfer, assign, or sublet use of the Center or apply for use on behalf
of another organization or applicant.
Applications shall be accompanied by proof of liability insurance consistent with the
provisions of this Use Policy, a refundable cleaning deposit, and fees per the attached fee
schedule.
BANQUET FACILITIES
1. Reservations
a. All potential users shall complete a City of Diamond Bar Facility Use
Application a minimum of 30 days prior to the event.
b. Reservations made less than 30 days in advance of the event will be accepted
only if the facility and required staffing elements are readily available.
Additional fees may be required from service providers when limited advance
notice is provided. All applicable fees must be paid at time of submittal of City
of Diamond Bar Facility Use Application. Fees paid are subject to cancellation
policy.
c. No reservation shall be confirmed until appropriate fees, deposits, permits/
licenses, and insurance are obtained and paid.
d. Reservations made within 30 days of the event must be paid by credit card or
cash.
2. Deposits
a. Rental fees exceeding $500 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 60 days prior to the event.
b. Rental fees less than $500 require a minimum deposit of half of the amount of
the rental fee payable with an approved application. The remaining balance is
due 60 days prior to the event.
3. Cancellations
Groups D-1, D-2 and E reserving the banquet facility shall adhere to the following
cancellation policy:
a. Reservations cancelled 120 days or more prior to the event will receive a refund
of fees minus a $100 processing fee.
b. Reservations cancelled 30-119 days prior to the event will receive a 50% refund
of the rental fee and a full refund of the cleaning deposit.
c. Reservations cancelled 29 days or less prior to the event will receive no refund
of the rental fees and a full refund of the cleaning deposit.
2
d. Notwithstanding the above, if the applicant/user is not in compliance with the
policies and regulations stated in this document, the City, acting by and through
the Director of Community Services or his/her designee, may cancel the
reservation upon notice to the applicant, and all deposits and/or fee(s)
previously paid by the applicant shall not be returned.
Group C (Non-profit groups) reserving the banquet facility shall adhere to the
following cancellation policy:
a. For non -weekend use, if cancellation is received more than
120 days in advance group will receive a full refund minus a $10 administration
fee. If cancellation is received less than 120 days there will be a $100
cancellation fee. If the cancellation is received 30 days or less, the reservation/
cancellation will count as one of the group's allotted uses.
b. For weekend use, cancellation shall comply with the general cancellation policy
as stated in this Use Policy.
c. Failure to use the facility on two consecutive regularly scheduled dates, without
prior notice shall be cause for denial of future use.
4. Regular Use by Group C Organizations
Non-profit organizations in this classification are allowed two (2) uses of
banquet facilities per calendar year. These uses apply Monday -Friday only and
the group shall pay only applicable operation fee for each use. After the
allocated uses, Group C users in this classification will be charged prevailing
weekday rates plus applicable operation fees. Weekend use requires payment
according to the approved rental rate for this classification. The allocated uses
may include a maximum of two hours immediately prior to the start of the
event for set up at no charge and one hour of clean up immediately following
the event at no charge. Any additional hours will be charged at the prevailing
rental rate.
5. Refunds
Security and cleaning deposits shall be refunded if proper cleanup is completed
and no breakage or damage has occurred. Proper cleanup will be determined by
the City of Diamond Bar Community/Senior Center staff. The user shall be
required to pay the full cost of breakage or damage (over and above the
deposited funds), regardless of the amount. If damage occurs and it is less than
the deposit, the difference shall be refunded. The refund is mailed two (2) to
four (4) weeks after the event.
3
MEETING ROOMS, GAME ROOMS, ACTIVITY ROOMS
1. Reservations
a. All potential users shall complete a City of Diamond Bar Facility Use Application a
minimum of 30 days prior to the event.
b. Reservations made less than 30 days in advance of the event will be accepted only
if the facility and required staffing elements are readily available. Additional fees
may be required from service providers when limited advance notice is provided.
All applicable fees must be paid at time of submittal of City of Diamond Bar
Facility Use Application. Fees paid are subject to cancellation policy.
c. No reservation shall be confirmed until appropriate fees, deposits, permits/ licenses,
and insurance are obtained and paid.
d. Reservations made within 30 days of the event must be paid by credit card or cash.
2. Deposits
a. Rental fees exceeding $500 require a minimum deposit of $500 payable with an
approved application. The remaining balance is due 60 days prior to the event.
b. Rental fees less than $500 require a minimum deposit of half of the amount of the
rental fee payable with an approved application. The remaining balance is due 60
days prior to the event.
3. Cancellations
Groups D- 1, D-2 and E reserving meeting rooms shall adhere to the following
cancellation policy:
a. Reservations cancelled 60 days or more prior to the event will receive a refund of
fees minus a $50 processing fee.
b. Reservations cancelled 59-30 days prior to the event will receive a 50% refund of
the rental fees and a full refund of the cleaning deposit.
c. Reservations cancelled 29 days or less prior to the event will receive no refund of
rental fees and a full refund of the cleaning deposit.
d. If cancellation is made by the City, notice shall be given as far in advance as
possible and a full refund shall be made. Every effort will be made to find a
suitable alternative facility if a cancellation by the City is necessary.
e. Notwithstanding the above, if the applicant/ user is not in compliance with the
policies and regulations stated in this document, the City, acting by and through the
Community Services Director or his/her designee, may cancel the reservation upon
4
notice to the applicant, and all deposits and/or fee(s) previously paid by the
applicant shall not be returned.
Group C (Non-profit groups) reserving meeting rooms shall adhere to the following
cancellation policy:
a. If cancelled 30 or more days in advance group shall receive an entire refund and
this will not count toward one of their twelve meeting room uses. If less than 30
days notice is given, group will receive no refund and this will count toward one of
their allotted uses.
b. Failure to use the facility on two consecutive regularly scheduled dates, without
prior notice shall be cause for denial of future use.
4. Regular Use by Group C Organizations
a. Non-profit organizations in this classification are allowed twelve (12) uses of
meeting rooms per calendar year. These uses apply Monday -Friday only and the
group shall pay only applicable operation fee for each use. After the allocated uses,
Group C users in this classification will be charged prevailing weekday & weekend
rates plus applicable operation fees. Weekend use requires payment according to
the approved rental rate for this classification. The allocated uses may include a
maximum of two hours immediately prior to the start of the event for set up at no
charge and one hour of clean up immediately following the event at no charge.
Any additional hours will be charged at the prevailing rental rate.
Reservations must be made in writing by completing a Facility Use Application and
meeting all of the application requirements set forth in this Use Policy. Reservations may
be made as follows: Group A: as deemed necessary. Group B: Up to fifteen (15) months
in advance. Group C: Up to fifteen (15) months in advance. Groups DI & D2: Up to
fifteen (15) months in advance. Group E: Up to twelve (12) months in advance. All
rentals shall be made in one hour increments and the minimum rental period is two hours.
Denial of Applications may be made by the Community Services Division on the basis of
the following reasons:
1. That the Center is incapable of accommodating the proposed activity by reason of
the nature of the activity or by the reason of the number of people estimated to be
in attendance.
2. That the user has failed to agree to provide a reasonable means of controlling
participants involved in the activity as provided in the term and conditions in the
facility use application. The City reserves the right to deny any applicant based on
security concerns and/or safety concerns.
3. That the applicant has failed to agree to comply with all the conditions on the
application.
5
4. That by the nature of the activity, the Center or its equipment may be endangered.
5. That conditions for the issuance of a facility use permit have not been met. The
Director may attach such conditions to the permit as she/he may determine
necessary for the protection of public welfare and the Center facility.
6. That any law or regulation is violated by an intended use.
7. That another event is already scheduled for the requested date.
8. That the applicant previously used the facility, and, due to lack of cleaning or
damage, did not receive all of their cleaning deposit back.
GROUP PRIORITY RATING
Any individual or group utilizing the facilities at the Diamond Bar Community/Senior
Center will be classified in one of the following priority groups. These classifications are
necessary to establish 1) priority of use, 2) applicability of a fee, and 3) amount of the fee,
if any.
These priority groups are defined as follows with use granted on a priority basis with
Group A receiving the first priority and Group E the last priority.
GROUP A- Activities conducted and/or sponsored by the City of Diamond Bar.
GROUP B- Activities conducted by the City recognized Senior citizen membership
groups.
GROUP C
1. Activities conducted by Governmental agencies, whose primary purpose is to provide
general benefit to the Diamond Bar community. (Examples: Local school districts, County
of Los Angeles agencies, etc.)
2. Activities conducted by Local non-profit service organizations. To qualify as a non-
profit resident organization, the organization shall have a minimum of 60% Diamond Bar
residents or 60% with Diamond Bar business addresses. A membership roster and the non
profit tax exemption number shall be submitted on a yearly basis as a condition of any
organization receiving classification in this group. (Examples: Boy Scouts, Girl Scouts,
Little League, Rotary Club.)
GROUP D-1- Private events conducted by Diamond Bar residents.
GROUP D-2- Activities conducted by Diamond Bar resident groups, organizations and
businesses, which are not eligible under Group C definitions.
GROUP E- Non-resident private events and non-resident groups, organizations and
businesses and commercial functions. (Examples: Commercial functions, non-resident
business meetings, or non-resident private affairs.)
6
LIABILITY AND INSURANCE
All users of the facility shall procure and maintain, at their own expense and for the
duration of the event covered, comprehensive general liability and property damage
liability insurance, against all claims for injuries against persons or damages to property
which may arise from or in connection with the use of the facility by the user, its agents,
representatives or employees in the amount of one million dollars ($1,000,000.00),
combined single limit.
All of user's insurance shall:
1. Name the City, its officers, officials, employees, agents, representatives and
volunteers (collectively hereinafter "City and City personnel") as additional or
co -insureds.
2. Contain no special limitations on the scope of protection afforded to City and
City personnel.
3. Be the primary insurance and any insurance or self-insurance maintained by
City or City personnel shall be in excess of the user's insurance and shall not
contribute with it.
4. Shall be "date of occurrence" rather than "claims made" insurance.
5. Shall apply separately to each insured against the limits of the insurer's liability
6. Shall be written by insurance companies qualified to do business in California
and rated "A" or better in the most recent edition of Best Rating Guide, The
Key Rating Guide, or in the Federal Register, and only if they are of a financial
category Class VIII or better, unless such rating qualifications are waived by
the Risk Manager due to unique circumstances.
7. The applicant's policy must include a 30 -day written cancellation notice.
The City of Diamond Bar and its officers, officials, employees, agents, representatives, and
volunteers ("City and City Personnel") shall be named as additionally insured with regard
to the use of City of Diamond Bar property by the applicant and solely in regard to the use
of property owned by the City of Diamond Bar. If the applicant is unable to provide
adequate insurance, the City of Diamond Bar, for a fee, can provide proper Tenant/User
insurance coverage.
The Certificate of Insurance must be filed with the Community/ Senior Center not later
than the date of final payment or fourteen (14) days prior to the event, whichever is greater.
If a certificate is not on file by this date, insurance fees will be added to the final payment.
Insurance Certificate
The City of Diamond Bar requires the following information on all certificates and/or
additional insured endorsements:
1. Wording must read exactly, with no exceptions accepted: "Additional Insured:
City of Diamond Bar, its officials, employees, and agents."
2. Additional insured endorsements must accompany the Certificate of Insurance
7
and indicate policy number, date, and name of insurance company and name of
"insured".
3. Certificate must be an original. No copies will be accepted.
Indemnification Clause
To the full extent permitted by law, user shall defend, indemnify and hold harmless City,
its officials, employees and agents, from any liability, claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs
of any kind, whether actual, alleged or threatened, actual attorney fees incurred by City,
court costs, interest, defense costs including expert witness fees and any other costs or
expenses of any kind whatsoever without restriction or limitation incurred in relation to, as
a consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part to the use of facility by user. All obligations under this
provision are to be paid by the user as they are incurred by the City.
GENERAL OPERATING REGULATIONS
The Use and Service of Alcohol- The use of alcohol in the Diamond Bar Community/
Senior Center is by written permission in advance and must comply with applicable law.
Failure to comply with any regulations will result in immediate revocation of the
permission to use alcohol and termination of the event. Additional regulations and
specifications may be required in the agreement for any event.
1. "Alcohol use" refers to any beverage that contains any amount of alcohol.
2. County of Los Angeles Sheriff's Department Deputies or a security firm approved
in advance as designated by the Sheriff's Department, is required to be present as
security at all events at which alcohol is served. The Sheriffs Department may
waive security for Group A events. The Sheriff's Department may waive security
for Group B events only where not more than 100 members will be permitted to be
in attendance. Cost of the security is the responsibility of the user and is payable
directly to the Sheriff's department and/or security firm.
3. Alcohol may not be served to minors. The user's failure to comply, monitor and
enforce this provision is grounds for terminating the activity immediately and
forfeiture of the refundable deposits and all of the room fees, which have been
paid.
4. Injuries caused to any person as a result of alcoholic beverages being served and/or
consumed on City premises, including but not limited to the Community Center,
shall be the sole responsibility of the organization, its sponsor or the adult
representative, who, as a condition of signing the use permit for the facility agree to
indemnify the City for any such injuries.
8
5. Permission to serve alcohol shall not be granted for any event where the majority
(50% plus one) of guests in attendance will be under the age of 21.
6. Alcohol may neither be served nor sold prior to the scheduled start of the event nor
until the County of Los Angeles Sheriff's Department Deputies or approved
security officers arrive at the Center unless the requirement for security has been
waived all together.
7. Alcohol may not be served nor consumed outside of the room approved for use.
Serving or consuming alcohol on patios adjoining the room approved for use is
permitted.
8. Alcohol may not be served nor consumed in the parking lot without obtaining a
special alcohol permit approved by the Community Services Director and the
County of Los Angeles Sheriff's Department.
9. License (when alcohol is to be sold)
a. No sales or requests for donations for alcohol are permitted without a
license from the State Alcoholic Beverage Control Board (A.B.C.)
b. A copy of your Community/Senior Center contract must be furnished to
A.B.C. when applying for this license.
c. A copy of the A.B.C. license must be furnished to the Community/Senior
Center a minimum of seven working days prior to the event.
d. A copy of the A.B.C. license must be posted in plain public view near the
bar, or other location, where the alcohol is being served.
e. Non-Profit Organizations: A one-day alcoholic beverage permit can only be
issued to Non-profit organizations and only if the proceeds are going back
to that Non-Profit organization.
Private Parties: Private parties i.e. weddings, anniversaries, birthdays,
meetings, or anyone other than a Non-Profit organization, cannot sell
alcohol on their own. If a private party wants to sell alcohol, they need to
arrange this through a licensed caterer. The caterer must have a License,
which enables the caterer to sell beer, wine, & distilled spirits (hard liquor).
If the caterer does not have this license the private party cannot sell alcohol.
NO EXCEPTIONS. It is illegal for a private party to sell alcohol on their
own.
10. The service of alcohol at any event is limited to a maximum of five (5) hours.
11. All alcohol must be distributed from behind a table or a bar by an adult, over the
age of 21 who is to be responsible for insuring that no minors are served.
9
12. Wine, punch, beer, champagne and spirits must be served out of cups, glasses, or
cans.
13. When serving champagne, all bottles must be opened in the kitchen prior to
serving. Champagne bottles may not be opened in the assembly rooms. All
unopened bottles must be stored in the kitchen.
14. Security service must be present through the clean up hour.
Hours of operation are limited to Sunday through Thursday 7:30am - 11:OOpm and
Friday and Saturday 7:30am - 12:00 midnight. A one (1) hour clean up is mandatory at the
end of each event. Requests for alternate hours require special written approval and may
be subject to additional fees.
Weekends are defined as beginning at 6:OOam on Saturday and ending at 1:OOam on
Monday. Any reserved time that falls between this period of time shall be considered a
weekend and will be charged weekend rates.
Supervision by Center Staff is necessary for the public's safety and well being. Center
staff shall be responsible for and have complete authority over the facility being used, all
equipment, participants, and activities. The staff shall have authority to request changes in
activities or cessation of activities. Users must comply with these requests and
instructions. Staff shall be responsible for enforcement of all policies, rules, and
regulations. The Center Staff shall have the authority to deny or terminate the use of the
facility if a determination is made by Center Staff that the use does not conform to the
requirements of Center use policies and regulations and/or may cause damage to the
facility. The City reserves the right to require security whenever it deems it appropriate.
Tobacco use of any kind or smoking is not permitted in the Community Center.
Smoking is permitted in designated outdoor areas only.
Incense, fog, or smoke use is not permitted in the Community Center; including incense,
flame, or smoke ceremonies. The use of fog generating machines is prohibited.
Animals are not permitted in the Center facilities except those that serve as aides to
physically challenged individuals. This includes, but is not limited to, guide dogs for the
blind and dogs for the hearing or physically impaired.
Illegal Activities shall not be permitted. All groups and individuals using the Center shall
comply with City, County, State, and Federal laws. Profane language, fighting, gambling,
or lewd conduct shall not be permitted.
Removal of Equipment from the building is prohibited without permission of Center
Director. Moving, rearranging, or altering equipment for purposes other than its intended
use is also prohibited. City equipment shall not be removed from the facility.
Facility User's Property (equipment, supplies, etc.) must be removed from Center
immediately following activity. The Center reserves the right to remove any remaining
10
items from the premises and have them stored at the owner's expense. If such equipment
or supplies are not claimed within two (2) weeks after notice to the applicant/user, the
Center reserves the right to dispose of such material in any manner it deems appropriate
and retain any proceeds received from such disposal. Any cost to the City, including but
not limited to administrative costs, incurred to dispose of the unclaimed property in excess
of the revenue received from such disposal shall be billed to the user with payment due and
payable in thirty (30) days.
Advertising Materials may be left with the Center Director for approval and will be
displayed when deemed appropriate and as space permits. Any item posted which has not
been approved will be removed and discarded.
Changes, Alterations, Repairs, or Defacement to any part of the facility, its furnishings,
or equipment thereof will not be permitted. The user shall be held liable for expenses
required to repair or replace the facility, its furnishing, or equipment to its original
condition.
Minimum group attendance to request a meeting room is five (5) people. The estimated
attendance will be used to determine appropriate room placement. The Center Director has
the authority to determine appropriate room placement based on attendance and nature of
event.
Sleeping or lodging is not permitted in the Center.
Allocation of Rooms shall be the sole responsibility of the Center Director. The City
reserves the right to direct requests for rooms to other City facilities which are deemed
more appropriate for the type of request or deny requests if they are deemed inappropriate
for the facility. All requests must be in writing and submitted to the Center Director on the
required forms.
Clean up is the user's responsibility. This includes the wiping of table tops, ensuring
chairs are clean, removing all trash from floors, disposing of all trash into proper
receptacles and removing to outside dumpsters, mopping of kitchen floor, wiping of
counter tops and kitchen equipment, cleaning up all spillage in refrigerators/freezers, and
removal of all user-owned or leased (non-City owned) items. Clean-up time is the hour
following the exit time of guests from the facility. At this time all personal/rental items
must be removed from the facility. Storage is not provided at the Community/Senior
Center. During this time the cleaning of tables and chairs, removal of trash to outside
dumpsters and cleaning of the kitchen area, etc., must be completed by the user.
Food & Beverage- No foods or beverages that cause permanent stains to the facility are
allowed; including red punch, red food coloring, and curry. Foods and beverages must
remain in rented room.
Minors- Groups of minors shall be supervised by one adult for every 10 minors, age 12
and under and one adult for every 20 minors under the age of 18 and over the age of 12 at
all times while they are using the Diamond Bar Community/Senior Center. Events where
the majority of the participants are minors may be required to have security guards present
11
during the event and cleanup.
Revocation for Violation- Reservations may be cancelled at any time by the Center
Director if there has been a violation of approved Rules and Regulations.
Public Portions- The City shall have the right to control and operate the Center, including
the heating and air conditioning systems and common use areas, in a manner deemed best
for the City.
Discrimination By User Groups- The City of Diamond Bar shall not rent, lease, or allow
use of its public facilities by any person or organization that illegally discriminates on the
basis of race, color, creed, marital status, sex, religion, national origin, ancestry, sexual
preference, or handicap condition.
Parking Lot- The use of the parking lot is to service the Community/Senior Center
facility. Exceptions may be issued at the discretion of the Center Director. Requests to
use the parking lot will be considered under "events not covered" for appropriate use, fees,
and service.
Events Not Covered- Special events or requests not covered in the above policy must be
submitted in writing and shall be reviewed by the City to determine appropriate use, fees,
and services.
Decorations require prior approval by the Center Director. No signs or decorations are to
be taped, nailed or otherwise attached to walls, windows, ceilings, or drapes. Decorations
must be fireproof. Patio decorations must have prior approval. No rice, birdseed, confetti,
or other similar items shall be thrown in or around the facility. No open flames or candles
are allowed. Balloons must be secured and not released. Metallic ribbons may not be
attached to balloons. A fee will be assessed if facility janitorial staff has to retrieve
released balloons.
Security of Entrances- All entrance doors on the premises shall be locked when the
facility is not in use. All door openings to public corridors shall be kept closed except for
normal ingress and egress. During use of the Center, all exit doors shall be unlocked and
shall not be blocked in any manner.
VARIANCES AND GRIEVANCES
A user may request a variance or submit a grievance regarding the stated procedures or
operation of the facility by completing the following:
Variance - Variances will be considered under the following circumstances:
a. Relief from insurance requirements when planned attendance is less than 25 people
and the event consists of a meeting utilizing facility tables and chairs only.
b. Hours of use beyond closing times stated in this document.
c. Relief from cancellation fees when facility is then used by an alternate party that pays
fees similar to or more than the cancelled event (for the same date and approximate time as
the cancelled event). If variance is granted, a $5.00 refund processing fee will be deducted
12
from relief amount.
d. Relief from deadlines for Category Groups B and C if such relief can be demonstrated
to be in the best interest of the community.
e. Additional regular group and/or weekend use by Category Group C organizations if
such use can be demonstrated to be in the best interest of the community.
f. Use of the parking lot for any purpose other than parking the cars of facility users in
marked stalls, if such use can be demonstrated to be in the best interest of the community.
g. Large events that involve the use of multiple rooms and/or spaces not normally
scheduled for use and uses that may result in parking of event attendees in areas beyond
the boundary of the Community/Senior Center parking lot.
Note: Request for waiver of fees or fee discounts will not be accepted nor considered.
Variance Request Procedures:
1. Submit a letter detailing the reason(s) a variance is requested to the Center
Director.
2. Appropriate staff member(s) will review the letter and respond in writing
with decision within seven (7) work days.
3. If staff decides not to grant a variance, the user may appeal to the Parks and
Recreation Commission User Group Sub -Committee within ten (10)
calendar days of written notification of staffs decision.
4. If the variance request affects the use, the user is required to request a
variance thirty (30) days in advance of the event in question to allow for
adequate processing time. All other variance requests may be submitted
anytime prior to the event date, but not later than ten (10) days after the
event date.
Grievance -- A user may submit a grievance regarding the stated procedures or operation
of the facility by completing the following:
Grievance Procedures:
1. Submit a letter detailing the grievance and recommendation(s) on how to
resolve the issue in question.
2. Staff will review the grievance and submit
a response letter to the user
within seven (7) work days.
3. Response will be provided by the City Manager or his/her designee and
such response shall be considered final.
13
City of Diamond Bar
Community/Senior Center
Facility Use Fee Schedule
Group A: City of Diamond Bar Activities
Group B: City recognized Senior citizen membership
groups
Group A: No Fees
Group B: No Fees
Group C: Other Governmental Agencies
and Local Non-profit Service Groups
Room Weekda Rates Weekend
Rates
Cleaning
Rate Operation
Rate
Operation Deposit
Big Banquet Room $70/hr $20/hr
$675/ event
$300
Senior Room $50/hr $15/hr
$50/hr
$15/hr $100
Meeting Rooms $10/hr $15/hr
$10/hr
$15/hr $100
Youth Room $10/hr $15/hr
$10/hr
$15/hr $100
Youth Room (divided
$10/hr $15/hr $10/hr
$15/hr
$100
12)
Computer Room $30/hr $15/hr
$30/hr
$15/hr $100
Banquet Room
$40/hr $15/hr $50/hr
$15/hr
$100
(divided 1/3)
Banquet Room
$30/hr $15/hr $30/hr
$15/hr
$100
(divided 1/5)
Catering Kitchen $50/event
N/A
$50/event N/A $100
Group D-1: Diamond Bar Residents Private Events
Group D-2: Diamond Bar Resident Business Events
Room Weekda Rates Weekend
Rates
Cleaning
Rate Operation
Rate
Operation Deposit
Big Banquet Room $150/hr $20/hr
$165/hr
$20/hr $300
Senior Room $60/hr $15/hr
$60/hr
$15/hr $100
Meeting Rooms $30/hr $15/hr
$30/hr
$15/hr $100
Youth Room $20/hr $15/hr
$20/hr
$15/hr $100
Youth Room (divided
$20/hr $15/hr $20/hr
$15/hr
$100
1/2)
Computer Room $30/hr $15/hr
$30/hr
$15/hr $100
Banquet Room
$40/hr $15/hr $40/hr
$15/hr
$100
(divided 1/3)
Banquet Room
$30/hr $15/hr $30/hr
$15/hr
$100
(divided 1/5)
Catering Kitchen $50/event
N/A
$50/event N/A $100
Group E: Non -Resident Private Events and
Non -Resident Groups and Businesses
Room Weekda Rates Weekend
Rates
Cleaning
Rate Operation
Rate
Operation Deposit
Big Banquet Room $195/hr $20/hr
$215/hr
$20/hr $500
Senior Room $70/hr $15/hr
$70/hr
$15/hr $100
Meeting Rooms $40/hr $15/hr
$40/hr
$15/hr $100
$30/hr $15/hr $30/hr $15/hr $100
Youth Room
Youth Room (divided
$30/hr $15/hr $30/hr $15/hr $100
12)
Computer Room $40/hr $15/hr $40/hr $15/hr $100
Banquet Room
$50/hr $15/hr $50/hr $15/hr $100
(divided 1/3)
Banquet Room
$30/hr $15/hr $30/hr $15/hr $100
(divided 1/5)
Catering Kitchen $50/event N/A $50/event N/A $100
1. A mandatory clean-up hour rental is required.
2. The operation fee assists in offsetting the cost of utilities, supplies, staffing, and other
facility operating costs.
3. A minimum of a six hour rental is required on weekends. A mandatory clean up hour
rental is required.
4. All self -catered events using the Catering Kitchen are required to pay the kitchen
rental fee.
5. Additional fees may include insurance and contracted security (per Facility Use
Policy)
6. Cleaning deposits are paid to ensure proper clean up and to cover the cost of any
replacement, repairs, damage, or loss to the facility. All cleaning deposits are
refundable if the applicant meets all of the cleaning standards as outlined in the
cleaning requirements of the Facility Use Policy. Any additional cleaning required
will be subtracted from the cleaning deposit. The City reserves the right to deny
future usage of the facility by individuals or groups who have not met the cleaning
requirements or have damaged the facility.
Equipment Rental Fee Schedule: Groups C, D-1, D-2, and E
Equipment Rental Fee Replacement Cost
Portable Bar $25
Keyboard $50
VCR/TV $20
Coffee Pot (55 cup) $20
Coffee Pot (100 cup) $40
Slide Projector $20
Overhead Projector $20
Microphone (cordless) $20
Microphone Stand $5
Dance Floor - 500 s q. ft. thru 1000 s q. ft. $200
Dance Floor - less than 500 s q. ft. $100
Projection Screen No charge
Table Signs: 1-10 $10
Table Signs: 1-20 $20
Table Signs: 1-30 $30
Table Signs: 1-40 $40
1. Tables and chairs are included in the room rental fee.
2. Replacement fee will be assessed if equipment is damaged or destroyed.
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Diamond Bar Community Foundation Information
Agenda # Study Session 3
Meeting Date: August 5, 2003
AGENDA REPORT
RECOMMENDATION:
It is recommended that the City Council accept a presentation from the Diamond Bar Community
Foundation regarding their recommended changes to the Foundation By -Laws.
FINANCIAL IMPACT:
There is no fiscal impact associated with the presentation. However, the City Attorney has opined
that the changes to the bylaws will require a different financial relationship with the Foundation than
the current financial relationship. In the attached e-mail the City Attorney describes the required
contract for the use of City funds by the Foundation and expresses his concerns about continuing to
provide City staff to the Foundation if the bylaw changes are approved.
BACKGROUND/ DISCUSSION
Last year the City Council approved a $15,000 budget for the Foundation specifically to hire a grant
writer. This year the Council approved an additional appropriation for grant writing services for the
Foundation.
The Foundation hired Gary Bess Associates as its grant writer. After working with the members of
the Foundation, Mr. Bess is recommending changes to the Foundation by-laws to separate the
Foundation from the City. The attached memo from Mr. Bess details the reasons for the
recommended changes to the by-laws. Also, attached for Council review is a redline version of the
by-laws showing the proposed deletions and additions.
Attachments
1. Memo from Gary Bess Associates
2. Redline version of the By-laws
3. City Attorney Opinion
V
Memo
To: Board of Directors of the Diamond Bar Community Foundation
From: Gary Bess
CC: Mayor and Members of the Diamond Bar City Council
Date: 07/10/03
Re: Proposed revisions to the Bylaws of the Diamond Bar Community Foundation
The Diamond Bar Community Foundation (DBCF) strategic planning retreat in April, which primarily
focused on resource development strategies and priorities, resulted in a series of recommendations
concerning revisions to the bylaws that address two areas of a funders possible concern that could
impact DBCF's possible ability to receive grants. They are:
❖ DBCF is not an independent organization, as it is controlled by the city of Diamond Bar; and
❖ DBCF is a shell or pass through organization, whereby a funder's gift in the form of either a
restricted or unrestricted grant would be refunded by DBCF to another public or private
nonprofit entity.
These perspectives are based on a resource development strategy that anticipates submissions for
grants from private foundations. In this context, foundation program officers are likely to scrutinize the
composition of DBCF's Board of Drectors, since it is their expectation that community foundations are
independent and representative of the community that they serve. The current bylaw provision that the
City Council appoints the nine members to the DBCF and can override Board decisions raises the
question of representation and independence. This issue is germane when applying to private
foundations for grants. If the DBCF intends to raise its funds from individual donors, or vis-a-vis estate
planning or special events, this point is less of a concern.
In Article III, Section 3.01, of the bylaws, reference is made to the "lesson the burden of government"
and the Parks Master Plan of 1998. This too can be construed as DBCF's lack of independence as it
states that the ... specific public and charitable purposes for which this Corporation is organized are to
lessen the burdens of government, to promote the implementation of the Parks Master Plan of 1998 of
the City of Diamond ear and to support the cultural, recreational and human service needs of the City
of Diamond Bar
The second issue pertains to our approach. Funders are unlikely to grant funds to DBCF if we are
seen as a pass through to another organization. It begs the question of why didn't the recipient
organization apply directly to the private foundation? Plausible reasons are that the recipient
organization does not have appropriate standing (e.g., it is not a nonprofit organization), or that it
requires a fiscal intermediary such as DBCF to manage its grant funds. In either case, in order to
present a credible request, DBCF needs to be perceived as more than a pass through organization.
The solution may be to have paid staff, an administrator or executive director, who may be partially
funded by the grant, and who is responsible for assuring that prescribed actions contained in funding
requests are carried out.
These issues are based on my experience in private sector grant writing. I'd be delighted to discuss
these points with you and to meet with you or other members of the Board or City Council to consider
these and other alternatives.
BYLAWS OF
THE DIAMOND BAR COMMUNITY FOUNDATION
(a California Nonprofit Public Benefit Corporation)
ARTICLE I
NAME
The name of this Corporation is THE DIAMOND BAR COMMUNITY
FOUNDATION.
ARTICLE II
OFFICES
SECTION 2.01. PRINCIPAL OFFICE
The principal office for the transaction of the activities and affairs of the
Corporation ("principal office") is located at 21660 East Copley Drive, Diamond Bar,
California. The Board of Directors ("the Board") may change the principal office from one
location to another. Any change of location of the principal office shall be noted by the
Secretary on these Bylaws opposite this Section, or this Section may be amended to state
the new location.
SECTION 2.02. OTHER OFFICES.
The Board may at any time establish branch or subordinate offices at any
place or places where the Corporation is qualified to conduct its activities.
ARTICLE III
PURPOSES AND LIMITATIONS
SECTION 3.01. PURPOSES
This Corporation is a Nonprofit Public Benefit Corporation and is not
organized for the private gain of any person. It is organized under the California Nonprofit
Public Benefit Corporation Law for charitable and public purposes. This Corporation is
organized exclusively for charitable and other purposes within the meaning of Section
501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any
future United State Internal Revenue Law). the Corporation ntends to establish
per maneRt endowmeant fi-ind will be used to lessen the buFdenS of goveMn9ent by
ass sting the Gity (if Diamond 9ariR chaFitable and etheF public purpose pFei I eets.-T-hle
990727 11393-00001 eeh 0102701.1
lessen the burdens of governme to prerflete the of the Parks Master Plan
of 1998 of the City of Diamond BaF and to SUPPOFt the cultLiFal, FecwdlioHal and human
se ice Reeds of the Cit f D d Bar. The mission of the Corporation is to: Preserve,
protect and enhance the quality of life for residents of Diamond Bar by establishing
programs and facilities designed to address the cultural, recreational and social needs of
the community. Notwithstanding any other provision of these Bylaws, this Corporation
shall not, except to an insubstantial degree, carry on or engage in any activities or exercise
any powers that are not in furtherance of the purposes of this Corporation, and the
Corporation shall not carry on any other activities not permitted to be carried on by a cor-
poration exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue
Code of 1986 (or the corresponding provision of any future United States Internal Revenue
Law) or by a corporation, contributions to which are deductible under Section 170(c)(2) of
the Internal Revenue Code of 1986 (or the corresponding provision of any future United
States Internal Revenue Law).
SECTION 3.02. LIMITATIONS
(a) Political activity. No substantial part of the activities of this
Corporation shall consist of carrying on propaganda, or otherwise attempting to influence
legislation, and this Corporation shall not participate in or intervene in (including the
publishing or distributing of statements in connection with) any political campaign on
behalf of any candidate for public office.
(b) Prope . The property, assets, profits and net income are dedicated
irrevocably to the purposes set forth in Section 3.01 above. No part of the profits or net
earnings of this Corporation shall ever inure to the benefit of any of its Directors, trustees,
officers, members (if any), employees, or to the benefit of any private individual.
(c) General Activities. In carrying out the purposes set forth in Section 3.01
above, the Corporation shall not, in any manner, be utilized to discharge debt service
obligations of the City of Diamond Bar. The support and promotion of charitable,
cultural, recreational and human services afforded by this Corporation is in addition, and
supplementary to, any budgeting program sponsored by the City, and the use of the assets,
funds or personnel of this Corporation in routine operations of the City of Diamond Bar
(other than those established by the Corporation) shall be a violation of the purposes herein
expressed.
(d) Dissolution. Upon the winding up and dissolution of this
Corporation, after paying or adequately providing for the payment of the debts, obligations
and liabilities of the Corporation, the remaining assets of this Corporation shall be
distributed to a nonprofit fund, foundation or Corporation which is organized and operated
exclusively for charitable purposes within the city of Diamond Bar and which has
established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of
1986 (or the corresponding provision of any future United States Internal Revenue Law) or
to the City of Diamond Bar.
990727 11393-00001 eeh 0102701.1
ARTICLE IV
MEMBERSHIP
SECTION 4.01. NO MEMBERS
This Corporation shall have no members.
SECTION 4.02 ASSOCIATES
The Corporation may refer to persons associated with it as "members" even
though such persons are not members within the meaning of that term under Section 5056
of the California Nonprofit Corporation Law or any corresponding Section of any future
California nonprofit corporation law. The Corporation may confer by amendment of its
Articles of Incorporation, some or all of the rights of a member, as set forth in the California
Nonprofit Public Benefit Corporation Law, upon any person or persons who do not have
the right to vote for the selection of directors, on disposition of substantially all of the assets
of the Corporation, on a merger or on a dissolution, or on changes of the Corporation's
Articles of Incorporation or these Bylaws, but no such person shall be a member within the
meaning of that term under Section 5056 of the California Nonprofit Corporation Law or
any corresponding Section of any future California Nonprofit Corporation law.
ARTICLE V
DIRECTORS
SECTION 5.01. POWERS
(a) General corporate powers. Subject to the provisions and limitations
of the California Nonprofit Corporation Law and any other applicable laws, and any limi-
tations of the Articles of Incorporation and of these Bylaws, the activities and affairs of the
Corporation shall be managed, and all corporate powers shall be exercised, by or under
the direction of the Board.
(b) Specific Powers. Without prejudice to these general powers, but
subject to the same limitations, the Directors shall have the power to:
(i) Appoint and remove, at the pleasure of the Board, all officers, agents
and employees of the Corporation; prescribe powers and duties for them that are consistent
with law, with the Articles of Incorporation and with these Bylaws; and fix their
compensation and require from them security for faithful performance of their duties.
(ii) Change the principal office or the principal business office in the State
of California from one location to another; cause the Corporation to be qualified to
3
990727 11393-00001 eeh 0102701.1
conduct its activities in any other state, territory, dependency or country and conduct its
activities within or outside the State of California; and designate any place within or
outside the State of California for the holding of any meeting, including annual meetings.
(iii) Adopt and use a corporate seal and alter the form thereof.
(iv) Borrow money and incur indebtedness on behalf of the Corporation
and cause to be executed and delivered for the purposes of the Corporation, in the
corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges,
hypothecations and other evidences of debt and securities.
(v) Receive donations from the Ddonors or from any other source in cash
or in other property acceptable to them. All donations so received shall be deposited w4h
,n 'Ryes+men+ Tr by the Corporation and thereafter held, managed, administered and
disposed of by the !RVeS+men+ Trustee d Board of Directors pursuant to the terms of
the Agreement. The Board of Directors may accept donations which restrict their uses and
purposes, provided such restrictions are within the uses and p4g4oses-mission set forth in
Article III, and which limit the time, manner, amount, or other terms of distribution; but,
unless otherwise specifically required, the Board of Directors may mingle such restricted
donations with other assets of the Corporation.
NO The Board of Directors shall have the power to apply funds and
income of the Corporation for the emeses -mission set forth in Article III. In furtherance
thereof, the Board of Directors shall have the power and authority, and is directed to,
distribute the distributable income of the Corporation as they may determine, to the uses
and purposes -mission set forth in Article III. Unless a restricted donation provides
otherwise, as used in Section I, "distributable income" means the total holdings of the
Corporation, principal and interest, less $2,500 which will serve as the minimum holding
of the Corporation.
SECTION 5.02. NUMBER AND ELECTION OF DIRECTORS AND
LIMITATIONS AND RESTRICTIONS ON DIRECTORS
(a) Authorized number. The authorized number of Directors shall be
fifteen (15) until changed by amendment of the Bylaws.
(b) Designation and Appointment of Directors. The original Directors
shall be designated by the Incorporator(s). Thereafter, Directors shall be appointed or
elected in accordance with the following procedure:
(i) One (1) member of the Board of Directors shall also be a member of
the City Council appointed by the mayor;
(ii) One (1) member of the Board of Directors shall be a representative of
the Parks and Recreation Commission of the City of Diamond Bar appointed by the
Commission annually;
990727 11393-OOOD1 eeh 0102701.1
(iii) Nine (9) at -large members of the Board of Directors shall be residents
of the City of Diamond Bar appointed by the Ci*cilBoard of Directors; and
(iv) The remaining four (4) members of the Board of Directors shall be
residents of the City of Diamond Bar who represent local Community organizations;
including one member representing the Chamber of Commerce, one member representing
senior groups, one member representing youth organizations, and one member
representing other service organizations. These members of the Board of Directors shall be
referred to as "members -at -large" and shall be appointed by the Board of Directors on a
rotating basis from within each of the four groups. These "members -at -large" shall be
selected by majority vote of the Board of Directors at any annual regular or special meeting
duly called and noticed for this purpose.
(c) Limitations. Any change in the number and qualifications of
members of the Board of Directors shall be made only by amendment to these Bylaws
approved by the City Council f the Cit f D d Bar.
(d) Restrictions on Directors. Not more than forty-nine percent (49%) of
the persons serving on the Board may be interested persons. An interested person is
(1) any person being compensated by the Corporation for services rendered to it within the
previous twelve (12) months, whether as a full-time or part-time employee, independent
contractor, or otherwise; and (2) any brother, sister, ancestor, descendant, spouse, brother-
in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law or father-in-law of such
person. However, any violation of the provisions of this paragraph shall not affect the
validity or enforceability of any transaction entered into by the Corporation. A Director
may not participate in any vote on any proposed transaction with another organization or
entity of which such Director is also an employee, principal or director. However, any
violation of the provisions of this paragraph shall not affect the validity or enforceability of
any transaction entered into by the Corporation. No member of the Board of Directors shall
be financially interested in any contract or other transaction entered into by the Board of
Directors. No Director may utilize information obtained by reason of Board membership
for personal gain; the Board of Directors may recover any such gain realized. Each Board
of Director shall donate to the Corporation an amount in the individual Board members
discretion with thirty days of appointment to the Board.
SECTION 5.03. TERM OF OFFICE OF DIRECTORS
The Directors newly appointed or selected in accordance with Section
5.02(b) shall hold office as provided below.
(a) Mayor's Appointee. The Mayor's appointee shall be appointed
annually by the Mayor.
(b) Representative of Parks and Recreation Commission. The
5
990727 11393-00001 eeh 0102701.1
representative of the Parks and Recreation Commission shall be appointed annually by the
Parks and Recreation Commission.
(c) _47, UREi.:Board of Director Appointees. The terms for the first
appointed five (5) positions shall be either one or two years determined by random draw
according to position, to wit, appointee positions number 1 and 2 shall be for a period of
one year each and positions number 3,4 and 5 shall be for a period of two years each. The
"first" term of the City Go..neil 1999 appointees shall expire on the date of the first annual
meeting in February of 2001 or 2002, according to draw position as indicated above.
Subsequent terms for City Co. nci Lappointees shall be for a period of two (2) years. The
terms for the newly created four (4) at -large positions shall follow the same principles and
guidelines outlined in this section, except that their respective terms will expire either one
or two years from the date of appointment, depending on draw position.
(d) Members at -Large Appointees. The terms for the appointed four (4)
at -large positions shall be either one or two years determined by random draw according to
position, to wit, at -large positions number 1 and 2 shall be for a period of two years each
and at -large positions number 3 and 4 shall be for a period of one year each. The "first"
term of the four (4) at -large 1999 appointees shall expire on the date of the first annual
meeting in February of 2000. Subsequent terms for at -large appointees shall be for a period
of two (2) years.
SECTION 5.04. RESTRICTIONS
(a) All terms as prescribed in this article shall commence with an annual
meeting of the Board of Directors and shall expire at the date of the annual meeting one or
two years later as the case may be. Notwithstanding the fo theteFms Of officeF
V t
the members of the boaFd appeiRted by the City Couned shall 19P C-ORCHFFent with
terms of office.
(c) No two or more persons from the same household shall be appointed
to the Board of Directors to serve at the same time.
SECTION 5.05. VACANCIES AND REMOVAL
(a) Events causing vacancy or removal. A vacancy or vacancies on the
Board shall exist on the occurrence of the following: (i) the death, removal, suspension or
resignation of any Director; or (ii) the declaration by resolution of the Board of a vacancy in
the office of a Director who has been declared of unsound mind by an order of court or
convicted of a felony or has been found by final order or judgment of any court to have
990727 11393-00001 eeh 0102701.1
breached a duty under California Nonprofit Corporation Law or by a vote of six (6)
Directors,, sotto Thk c,,, -+:o.,
AAt q-bject to ameRdment, change or alteration in any of its Elauses -1 V. —61 Is "16thout
the Cv: sen+ of the n, -.mo ,d 13aF r•+ r RGd
(b) Resignations. Except as provided in this subsection, any Director may
resign effective upon giving written notice to the Chairperson of the Board, if any, or the
President or the Secretary of the Board, unless such notice specifies a later time for the
resignation to become effective. Except upon notice to the Attorney General of the State of
California, no Director may resign when the Corporation would then be left without a duly
elected Director or Directors in charge of its affairs.
(c) Filling vacancies. All vacancies occurring because of the expiration of
terms or for other reasons will be filled by the appointing body as provided in Section 5.03
above.
(d) No vacancy on reduction of number of Directors. No reduction of
the authorized number of Directors shall have the effect of removing any Director before
the Director's term of office expires.
SECTION 5.06. PLACE OF MEETINGS;
MEETINGS BY TELEPHONE
Meetings of the Board shall be held at the principal office of the Corporation
or at such other place has been designated by the Board. In the absence of any such
designation, meetings shall be held at the principal office of the Corporation. Any meeting
may be held by conference telephone or similar communication equipment, so long as all
Directors participating in the meeting can hear one another, and all such Directors shall be
deemed to be present in person at such meeting.
SECTION 5.07. ANNUAL, REGULAR AND SPECIAL MEETINGS
(a) Annual Meeting. The Board shall hold an annual meeting in
conjunction with its regularly scheduled meeting for the month of February of each year for
the purpose of organization, election of officers and the transaction of other business;
provided, however, that the Board may fix another time for the holding of its annual
meeting. Notice of this meeting shall not be required. A budget for the upcoming fiscal
year shall be adopted at the annual meeting each year. The Chairperson,%,ith assistance
(b) Other Regular Meetings. Other regular meetings shall be held on the
third Thursday of each month at 7:00 p.m., at the principal office of the Corporation, or at
any other place designated from time to time by resolution of the Board. Said meetings
shall be held without notice; provided, however, any given monthly meeting may be
dispensed with by majority vote of the Board.
990727 11393-00001 eeh 0102701.1
(c) Special Meetings.
(i) Authority To Call. Special meetings of the Board for any purpose
may be called at any time by the Chairperson of the Board, if any, the President or any
Vice President, or the Secretary or by a majority of the Directors.
(i i) Notice.
a. Manner of Giving Notice. Notice of the time and place
of special meetings shall be given to each Director by one of the following methods:
by personal delivery of written notice;
2. by first-class mail, postage pre -paid;
3. by telephone, either directly to the Director or to
a person at the Director's office who would
reasonably be expected to communicate that
notice promptly to the Director; or
4. by telegram, charges prepaid. All such notices
shall be given or sent to the Director's address to
telephone number as shown on the records of
the Corporation.
b. Time Requirements. Notices sent by first-class mail
shall be deposited in the United States mails at least seven (7) days before the time set for
the meeting. Notices given by personal delivery, telephone including FAX transmission, or
telegraph shall be delivered, telephoned, or given to the telegraph company at least forty-
eight (48) hours before the time set for the meeting.
C. Notice Contents. The notice shall state the time of the
meeting, and the place if the place is other than the principal office of the Corporation, and
the business to be conducted.
d. Brown Act Requirements. All annual, regular and
special meetings shall be notified, posted and conducted in every way consistent with the
requirements set forth in the Brown Act. All meetings of the Board shall be open and
public and all persons shall be permitted to attend any meeting of the Board, provided,
however, that the Board may hold closed sessions during any meeting to consider those
matters that may lawfully be considered in such sessions under Chapter 9 of Part 1 of
Division 2 of Title 5 of the Government Code, commencing with Section 54950.
SECTION 5.08. QUORUM
990727 11393-00001 eeh 0102701.1
A majority of the authorized number of Directors shall constitute a quorum
for the transaction of business, except to adjourn as provided in Section 5.09. Subject to
the more stringent provisions of the California Nonprofit Public Benefit Corporation Law,
including, without limitation, those provisions relating to (i) approval of contracts or
transactions in which a Director has a direct or indirect material financial interest, (ii)
approval of certain transactions between corporations having common directorship, (iii)
creation of an appointment of committees of the Board and (iv) indemnification of
Directors, every act or decision done or made by a majority of the Directors present at a
meeting duly held at which a quorum is present shall be regarded as the act of the Board.
A meeting at which a quorum is initially present may continue to transact business,
notwithstanding the withdrawal of Directors, if any action taken is approved by at least a
majority of the required quorum for that meeting.
SECTION 5.09. WAIVER OF NOTICE
Notice of a meeting need not be given any Director who signs a waiver of
notice or a written consent to holding the meeting or an approval of the minutes thereof,
whether before or after the meeting. The waiver of notice or consent need not specify the
purpose of the meeting. All such waivers, consents and approvals shall be filed with the
corporate records or made a part of the minutes of the meetings. Notice of a meeting need
not be given by any Director who attends the meeting without protesting before or at its
commencement the lack of notice to such Director.
SECTION 5.10. ADJOURNMENT
A majority of the Directors present, whether or not a quorum is present, may
adjourn any meeting to another time and place.
SECTION 5.11. NOTICE OF ADJOURNED MEETING
Notice of the time and place of holding an adjourned meeting need not be
given, unless the original meeting is adjourned for more than twenty-four (24) hours, in
which case notice of any adjournment to another time and place shall be given before the
time of the adjourned meeting to the Directors who were not present at the time of the
adjournment.
SECTION 5.12. ACTION WITHOUT MEETING
Any action required or permitted to be taken by the Board may be taken
without a meeting, if all members of the Board consent in writing to that action. Such
action by written consent shall have the same force and effect as any other validly
approved action of the Board. Such written consent or consents shall be filed with the
minutes of the proceedings of the Board. For the purposes of this Section 5.11 only, "all
members of the Board" shall not include Directors who have a material financial interest in
a transaction to which the Corporation is a party.
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SECTION 5.13. FEES AND COMPENSATION
This Corporation shall not compensate directors, members of committees,
officers or employees for their services, but may reimburse directors, members of
committees, officers or employees for their reasonable and necessary expenses incurred on
behalf of the Corporation, in accordance with such rules and procedures as may be
established by the Board of Directors.
ARTICLE VI
COMMITTEES
SECTION 6.01. COMMITTEES OF THE BOARD
The Board, by resolution adopted by a majority of the Directors then in
office, may create one or more committees, each consisting of two or more Directors, to
serve at the pleasure of the Board. Appointments to committees of the Board shall be by
majority vote of the Directors then in office. The Board may appoint one or more Directors
as alternate members of any such committee, who may replace an absent member at any
meeting. Any such committee, to the extent provided in the resolution of the Board, shall
have all of the authority of the Board, except that no committee, regardless of Board
resolution, may:
(a) fill vacancies on the Board or in any committee which has the
authority of the Board;
(b) establish or fix compensation of the Directors for serving on the Board
or on any committee;
(c) amend or repeal Bylaws or adopt new Bylaws;
(d) amend or repeal any resolution of the Board which by its express
terms is not so amendable or repealable;
(e) appoint any other committees of the Board or the members of these
committees;
(f) approve any contract or transaction to which the Corporation is a
party and in which one or more of its Directors has a material financial interest, except as
such approval is provided for in Section 5233(d)(3) of the California Corporations Code.
SECTION 6.02. MEETINGS AND ACTIONS OF THE COMMITTEES
Meetings and action of committees of the Board shall be governed by, held
and taken in accordance with the provisions of Article V of these Bylaws, concerning
meetings and other action of the Board, except that the time for regular meetings of such
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committees and the calling of special meetings thereof may be determined either by
resolution of the Board or, if there is no Board resolution, by resolution of the committee of
the Board. Minutes shall be kept of each meeting of any committee of the Board and shall
be filed with the corporate records. The Board may adopt rules for the government of any
committee not inconsistent with the provisions of these Bylaws or in the absence of rules
adopted by the Board, the committee may adopt such rules.
ARTICLE VII
OFFICERS
SECTION 7.01. OFFICERS
The officers of the Corporation shall include a President, a Secretary, and a
Chief Financial Officer. The Corporation may also have, at the Board's discretion, a
Chairperson of the Board, one or more Vice Presidents, one or more assistant Secretaries,
one or more assistant Treasurers, and such other officers as may be appointed in
accordance with Section 7.03 of these Bylaws. Any number of offices may be held by the
same person, except that neither the Secretary nor the Chief Financial Officer may serve
concurrently as either the President or the Chairperson of the Board.
SECTION 7.02. ELECTION OF OFFICERS
The officers of the Corporation, except those appointed in accordance with
the provisions of Section 7.03 of this Article VII, shall be chosen by the Board of Directors,
and each shall serve at the pleasure of the Board, subject to the rights, if any, of an officer
under any contract of employment.
SECTION 7.03. OTHER OFFICERS
The Board may appoint and may authorize the Chairperson of the Board or
the President or another officer to appoint other officers that the Corporation may requires,
each of whom shall have the title, hold office for the period, have the authority and
perform the duties specified in the Bylaws determined from time to time by the Board.
SECTION 7.04. REMOVAL OF OFFICERS
Subject to the rights, if any, of an officer under contract of employment, any
officer may be removed, with or without cause, by the Board of Directors, or, except in
case of an officer chosen by the Board of Directors, by an officer on whom such power of
removal may be conferred by the Board of Directors.
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SECTION 7.05. RESIGNATION OF OFFICERS
Any officer may resign upon written notice to the Corporation without
prejudice to the rights, if any, of the Corporation under any contract to which the officer is
a party.
SECTION 7.06. VACANCIES IN OFFICE
A vacancy occurring in any office because of death, resignation, removal or
other cause, shall be filled in the manner prescribed in these Bylaws for regular
appointments to that office.
SECTION 7.07. RESPONSIBILITIES OF OFFICERS
(a) Chairperson of the Board. If a Chairperson of the Board is elected, he
or she shall preside at meetings of the Board and shall exercise and perform such other
powers and duties as the Board may assign from time to time. If there is no President, the
Chairperson of the Board shall also be the Chief Executive Officer and shall have the
powers and duties of the President of the Corporation prescribed by these Bylaws. The
Chairperson shall have a vote on all matters.
(b) President/Chief Executive Officer. Subject to the control and
supervision of the Board, the President shall be the Chief Executive Officer and general
manager of the Corporation and shall generally supervise, direct and control the activities
and affairs and the officers of the Corporation. The President, in the absence of the
Chairperson of the Board, or if there be none, shall preside at all meetings of the Board.
The President shall have such other powers and duties as may be prescribed by the Board
or these Bylaws.
(c) Vice Chairperson. In the absence or disability of the Chairperson, the
Vice Chairperson shall perform all of the duties of the Chairperson, and, when so acting,
shall have all the powers of and be subject to all of the restrictions upon the Chairperson.
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(d) Secretary.
(i) Book of minutes. The Secretary shall keep or cause to be kept, at
the principal office or such other place as the Board may direct, a book of minutes of all
meetings and actions of the Board and of committees of the Board. The Secretary shall also
keep, or cause to be kept, at the principal office in the State of California, a copy of the
Articles of Incorporation and Bylaws, as amended to date. The Secretary shall assist the
Chairperson in the preparation of the agenda for the meetings, shall keep a full and
complete record of the proceedings of all meetings of the Board of Directors and shall keep
the seal of this Corporation and affix the same to such papers and instruments as may be
required in the regular course of business, shall provide such notices as may be necessary
and proper, shall supervise the keeping of the books of this Corporation and shall discharge
such other duties as pertain to the office or as prescribed by the Board of Directors.
(ii) Notices, seal and other duties. The Secretary shall give, or cause to
be given, notice of all meetings of the Board and of committees of the Board required by
these Bylaws to be given. The Secretary shall keep the seal of the Corporation in safe
custody and shall have such other powers and perform such other duties as may be
prescribed by the Board or the Bylaws.
(e) Chief Financial Officer (Treasurer).
(i) Books of account. The Chief Financial Officer of the Corporation
shall keep or maintain, or cause to be kept or maintained, adequate and correct books and
accounts of the properties and transactions of the Corporation, and shall send or cause to
be sent to the Directors such financial statements and reports as are required by law or
these Bylaws to be given. The books of account shall be open to inspection by any
Director at all reasonable times. The Chief Financial Officer shall submit an annual report
to the Board on the first meeting in October of each year. In case of the absence or
disability of the Chief Financial Officer, or his or her refusal or neglect to act, such notices
may be provided by the chairperson, or by the vice -chairperson or by any person thereunto
authorized by the chairperson or by the vice -chairperson, or by the Board of Directors.
(ii) Deposit and disbursement of money and valuables. The Chief
Financial Officer shall deposit all money and other valuables in the name and to the credit
of the Corporation with such depositories as may be designated by the Board, shall
disburse the funds of the Corporation as may be ordered by the Board, shall render to the
President or Chairperson of the Board, if any, when requested, an account of all
transactions as chief financial officer and of the financial condition of the Corporation and
shall have other powers and perform such other duties as may be prescribed by the Board
or the Bylaws. The Chief Financial Officer shall make a report annually of the uses of the
Corporation funds and shall distribute copies to all Directors at the regular annual meeting
held in March.
(v) Bond. If required by the Board, the Chief Financial Officer
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shall give the Corporation a bond in the amount and with the surety or sureties specified
by the Board for faithful performance of the duties of the office and for restoration to the
Corporation of all its books, papers, vouchers, money and other property of every kind in
the possession or under the control of the Chief Financial Officer upon death, resignation,
retirement or removal from office.
ARTICLE VIII
EXECUTIVE DIRECTOR
SECTION 7.01. APPOINTMENT
The Board of Directors shall appoint an executive director who shall be qualified to car
out the mission of the Comoration.
SECTION 7.02 RESPONSIBILITIES
The executive director shall be responsible for the dir(
supervision of the work of the
Corporation. The Executive Director shall submit quarterly reports of the work of the
Corporation to the Board of Directors and be responsible for a budget for approval of the
Board at the annual meeting. The Executive Director shall be responsible for carrying out
the policies and programs of the Corporation.
SECTION J 03 DISMISSAL.
The executive director may be removed with cause by a four-fifths majority of the Board of
Directors at any meeting.
ARTICLE VIII
INDEMNIFICATION OF DIRECTORS, OFFICERS,
EMPLOYEES, AND OTHER AGENTS
SECTION 8.01. DEFINITIONS
For the purposes of this Article VIII, "agent" means any person who is or was
a director, officer, employee, or other agent of the Corporation, or is or was serving at the
request of the Corporation as a director, officer, employee, or agent of another foreign or
domestic corporation, partnership, joint venture, trust, or other enterprise; "proceeding"
means any threatened, ending, or completed action or proceeding, whether civil, criminal,
administrative, or investigative; and "expenses" includes without limitation attorneys' fees
and any expenses of establishing a right to indemnification under Section 8.02 or 8.03 of
this Article VIII.
SECTION 8.02. INDEMNIFICATION IN ACTIONS BY THIRD PARTIES
The Corporation shall have power to indemnify any person who was or is a
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party or is threatened to be made a party to any proceeding (other than an action by or in
the right of the Corporation to procure a judgment in its favor, an action brought under
Section 5233 of the California Nonprofit Public Benefit Corporation Law, or an action
brought by the Attorney General or a person granted relator status by the Attorney General
for any breach of duty relating to assets held in charitable trust), by reason of the fact that
such person is or was an agent of the Corporation, against expenses, judgments, fines,
settlements, and other amounts actually and reasonably incurred in connection with such
proceeding if such person acted in good faith and in a manner such person reasonably
believed to be in the best interests of the Corporation and, in the case of a criminal
proceeding, had no reasonable cause to believe the conduct of such person was unlawful.
The termination of any proceeding by judgment, order, settlement, conviction, or upon a
plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the
person did not act in good faith and in a manner which the person reasonably believed to
be in the best interests of the Corporation or that the person had reasonable cause to
believe that the person's conduct was unlawful.
SECTION 8.03. INDEMNIFICATION INACTIONS
BY OR IN THE RIGHT OF THE CORPORATION
The Corporation shall have the power to indemnify any person who was or is
a party or is threatened to be made a party to any threatened, pending, or completed action
by or in the right of the Corporation, or brought under Section 5233 of the California
Nonprofit Public Benefit Corporation Law, or brought by the Attorney General or a person
granted relator status by the Attorney General for breach of duty relating to assets held in
charitable trust, to procure a judgment in its favor by reason of the fact that such person is
or was an agent of the Corporation, against expenses actually and reasonably incurred by
such person in connection with the defense or settlement of such action if such person
acted in good faith, in a manner such person believed to be in the best interests of the
Corporation, and with such care, including reasonable inquiry, as an ordinarily prudent
person in a like position would use under similar circumstances. No indemnification shall
be made under this Section 8.03.
(a) In respect of any claim, issue, or matter as to which such person shall
have been adjudged to be liable to the Corporation in the performance of such person's
duty to the Corporation, unless and only to the extent that the court in which such
proceeding is or was pending shall determine upon application that, in view of all the
circumstances of the case, such person is fairly and reasonably entitled to indemnity for the
expenses which such court shall determine;
(b) Of amounts paid in settling or otherwise disposing of a threatened or
pending action, with or without court approval; or
(c) Of expenses incurred in defending a threatened or pending action which
is settled or otherwise disposed of without court approval, unless it is settled with the
approval of the Attorney General.
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SECTION 8.04. INDEMNIFICATION AGAINST EXPENSES
To the extent that a agent of the Corporation has been successful on the
merits in defense of any proceeding referred to in Section 8.03 or 8.04 of this Article VIII or
in defense of any claim, issue, or matter therein, the agent shall be indemnified against
expenses actually and reasonably incurred by the agent in connection therewith.
SECTION 8.05. REQUIRED DETERMINATIONS
Except as provided in Section 8.04 of this Article VIII any indemnification
under this Article VIII shall be made by the Corporation only if authorized in the specific
case, upon a determination that indemnification of the agent is proper in the circumstances
because the agent has met the applicable standard of conduct set forth in Section 8.02 or
8.03 of this Article VIII, by:
(a) A majority vote of a quorum consisting of directors who are not parties to
such proceeding; or
(b) The court in which such proceeding is or was pending upon application
made by the Corporation or the agent or the attorney or other person rendering services in
connection with the defense, whether or not such application by the agent, attorney, or
other person rendering services in connection with the defense, is opposed by the
Corporation. If the Board cannot authorize indemnification because the number of
Directors who are parties to the proceeding with respect to which indemnification is
sought is such as to prevent the formation of a quorum of Directors who are not parties to
such proceeding, the Board or the attorney or other person rendering services in
connection with the defense shall apply to the court in which such proceeding is or was
pending to determine whether the applicable standard of conduct set forth in Section
5238(b) or Section 5238(c) has been met.
SECTION 8.06. ADVANCE OF EXPENSES
Expenses incurred in defending any proceeding may be advanced by the
Corporation prior to the final disposition of such proceeding upon receipt of an
undertaking by or on behalf of the agent to repay such amount unless it shall be
determined ultimately that the agent is entitled to be indemnified as authorized in this
Article VIII.
SECTION 8.07. OTHER INDEMNIFICATION
No provision made by the Corporation to indemnify its or its subsidiary's
directors or officers for the defense of any proceeding, whether contained in these Bylaws,
a resolution of directors, an agreement, or otherwise, shall be valid unless consistent with
this Article VIII. Nothing contained in this Article VIII shall affect any right to
indemnification to which persons other than such directors and officers may be entitled by
contract or otherwise.
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SECTION 8.08. FORMS OF INDEMNIFICATION NOT PERMITTED
No indemnification or advance shall be made under this Article VIII, except
as provided in Section 8.04 or 8.05(b), in any circumstances where it appears:
(a) That it would be inconsistent with a provision of the Articles of
Incorporation, these Bylaws, or an agreement in effect at the time of the accrual of the
alleged cause of action asserted in the proceeding in which the expenses were incurred or
otherwise amounts were paid, which prohibits or otherwise limits indemnification; or
(b) That it would be inconsistent with any condition expressly imposed by a
court in approving a settlement.
SECTION 8.09 INSURANCE
The Corporation shall have power to purchase and maintain insurance on
behalf of any agent of the Corporation against any liability asserted against or incurred by
the agent in such capacity or arising out of the agent's status as such whether or not the
Corporation would have the power to indemnify the agent against such liability under the
provisions of this Article VIII, provided, however, that a Corporation shall have no power
to purchase and maintain such insurance to indemnify any agent of the Corporation for a
violation of Section 5233 of the California Nonprofit Public Benefit Corporation Law.
SECTION 8.10. NONAPPLICABILITY TO FIDUCIARIES
OF EMPLOYEE BENEFIT PLANS
This Article VIII does not apply to any proceeding against any trustee,
investment manager, or other fiduciary of an employee benefit plan in such person's
capacity as such, even though such person may also be an agent of the Corporation as
defined in Section 8.01 of this Article VIII. The Corporation shall have power to indemnify
such trustee, investment manager or other fiduciary to the extent permitted by subdivision
(f) of Section 207 of the California General Corporation Law.
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ARTICLE IX
RECORDS AND REPORTS
SECTION 9.01. MAINTENANCE OF CORPORATE RECORDS
The Corporation shall keep:
(a) Adequate and correct books and records of account;
(b) Minutes in written form of the proceedings of the Board and
committees of the Board.
(c) If applicable, a record of its members, giving their names and addresses
and the class of membership held.
SECTION 9.02. INSPECTION BY DIRECTORS
Every Director shall have the absolute right at any reasonable time to inspect
all books, records and documents of every kind and the physical properties of the
Corporation and the records of each of its subsidiary Corporations. This inspection by a
Director may be made in person or by an agent or attorney, and the right of inspection
includes the right to copy and make extracts of documents.
SECTION 9.03. ANNUAL REPORT
Except as provided under Section 6321(c)(d) or (f) of the California
Corporations Code, not later than one hundred twenty (120) days after the close of the
fiscal year of the Corporation, the Board shall cause an annual report to be sent to all
members of the Board. Such report shall contain the following information in reasonable
detai I:
(i) The assets and liabilities, including the trust funds, of the Corporation
as of the end of the fiscal year.
(ii) The principal changes in assets and liabilities, including trust funds,
during the fiscal year.
(iii) The revenue or receipts of the Corporation, both unrestricted and
restricted to particular purposes, for the fiscal year.
(iv) The expenses or disbursements of the Corporation, for both general
and restricted purposes, during the fiscal year.
(v) Any information required by Section 9.04.
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SECTION 9.04. ANNUAL STATEMENT OF CERTAIN
TRANSACTIONS AND INDEMNIFICATIONS
The Corporation shall prepare annually and furnish to each director a
statement of any transaction or indemnification of the following kind within one hundred
twenty (120) days after the close of the fiscal year of the Corporation:
(a) Any transaction to which the Corporation, its parent or its subsidiary
was a party, and in which any Director or officer of the Corporation, its parent or subsidiary
(but mere common directorship shall not be considered such an interest) had a direct or
indirect material financial interest, if such transaction involved over fifty thousand dollars
($50,000), or was one of a number of transactions with the same person involving, in the
aggregate, over fifty thousand dollars ($50,000).
(b) Any indemnifications or advances aggregating more than ten
thousand dollars ($10,000) paid during the fiscal year to any officer or Director of the
Corporation pursuant to Article VIII hereof.
The statement shall include a brief description of the transaction, the names
of the Director(s) or officer(s) involved, their relationship to the Corporation, the nature of
such person's interest in the transaction and, where practicable, the amount of such
interest; provided, that in the case of a partnership in which such person is a partner, only
the interest of the partnership need be stated.
ARTICLE X
SECTION 10.01. INVESTMENT TRUSTEE
The Finance Officer of the City of Diamond Bar shall serve as the Investment
Trustee for the Foundation. He/She shall have the powers and authority set out below.
SECTION 10.02. POWERS OF TRUSTEE
(a) In General. The powers of the Investment Trustee shall be limited to
investment of the Corporation property.
(b) Discretionary Powers. The Investment Trustee shall have the
following discretionary powers:
(i) To hold the principal and all money or property given to the Trustee
to invest and re -invest, unless the deed or legacy of a particular gift or gifts specifically
authorized or requires its retention and/or use for a specific purpose.
(ii) To invest and re -invest the principal and undistributed income of the
funds on deposit with the Trustee in such property, real, personal or mixed and in such a
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manner as it shall deem proper for the growth of capital and the production of income, and
from time to time change investments as he/she shall deem advisable; to invest in or retain
any stocks, share, bonds, notes, obligations or personal or real property bonds, notes,
obligations, or personal or real property (including, without limitation, any interest in or
obligations of any corporations, association, business trust, investment trust, common trust
fund or investment company) although some or all of the property so acquired or retained
is of a kind or size which, but for this express authority, would not be considered proper
and although all of the Corporation funds are invested in one company. No principal or
income shall be loaned, directly or indirectly, to the Investment Trustee or any member of
the Board or to anyone else, corporate or otherwise, who has at any time made a
contribution to this Corporation, nor anyone except on the basis of a minimum of the
current market interest rate and with adequate security.
(iii) To sell, lease, or exchange any personal, mixed or real property at
public auction or by private contact, for such consideration and on such terms as to credit
or otherwise, and to make such contracts and enter into such undertakings relating to the
Corporation property, as it considers advisable, whether or not such leases or contracts
may extend beyond the duration of the Corporation.
(iv) To borrow money for such periods, at such rates of interest, and upon
such terms as it considers advisable, and as security for such loans to mortgage or pledge
any real or personal property with or without power of sale; to acquire or hold any real or
personal property, subject to any mortgage or hold any real personal property, subject to
any mortgage or pledge on or of property acquired or held by the Corporation.
(v) To execute and deliver deeds, assignments, transfers, mortgages,
pledges, leases, covenants, contracts, promissory notes, releases, and other instruments,
sealed or unsealed, incident to any transaction in which it engages.
(vi) To vote, to give proxies, to participate in the reorganization, merger
or consolidation of any concern or in the reorganization, merger or consolidation of any
concern or in the sale, lease, disposition, or distribution of its asset; to join with other
security holders in acting through a committee, depository, voting trustees, or otherwise
and in this connection to delegate authority to such committee, depository, trustees and to
deposit securities with them or transfer securities to them; to pay assessments levied on
securities or to exercise subscription rights in respect of securities.
(vii) To hold property without indication of fiduciary capacity but only in
the name of a registered nominee, provided the property is at all times identified as such
on the books of the Corporation; to keep any and all of the corporate property or funds in
any place or places in the United States of America.
SECTION 10.03. ACCOUNTING
The Investment Trustee shall render an accounting of the investment
transaction concerning the Corporation to the Board of Directors at least annually. No
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person or entity other than the Board of Directors may require an accounting or bring any
action against the Investment Trustee with respect to the Corporation or its assets. The
Investment Trustee may at any time initiate legal action or proceedings for the settlement of
its accounts and, except as otherwise required by law, the only necessary party defendant
to such action or proceedings shall be the Board of Directors.
SECTION 10.04. POWERS OF BOARD OF DIRECTORS
(a) In General. The Board of Directors, without prejudice to the
discretionary powers granted to the Investment Trustee in this Article X, shall have the duty
and right to supervise the investments and activities of the Investment Trustee.
(b) Specific Powers. The Board of Directors have the following powers
with regard to the funds controlled by the Investment Trustee and with respect to the
activities and performance of the Investment Trustee:
(i) To modify any restriction or condition on the distribution of
funds for any specified charitable purposes or to specified organizations, if in their sole
judgment (without the approval of any trustee, custodian or agent), such restriction or
condition becomes unnecessary, incapable of fulfillment or inconsistent with the charitable
or public benefit needs of the City of Diamond Bar;
(ii) To replace any participating trustee, custodian or agent for
breach of fiduciary duty under the laws of the State of California; and
(iii) To replace any participating trustee, custodian or agent for
failure to produce a reasonable (as determined by the Board of Directors) return of net
income (or appreciation when not inconsistent with the Corporation's need for current
income) with due regard to safety of principal, over a reasonable period of time (as
determined by the Board of Directors);
(iv) In determining whether there is a reasonable return of net
income with respect to the exercise of the power described in subparagraph (iii) above,
(1) there shall be excluded from such determination such
assets as are held for the active conduct of the Corporation's exempt activities, and
(2) such determination shall be made separately with
respect to the restricted fund and shall be made in the aggregate with respect to the
unrestricted funds of the Corporation.
A "restricted fund" means a fund, of any income of which has been designated by the
donor of the gift or bequest to which such income is attributable as being available only for
the use or benefit of a named charitable organization or agency or for the use or benefit of
a particular class of charitable organizations or agencies, the members of which are readily
ascertainable and are less than five (5) in number;
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(v) If it appears that there may be grounds for exercising the power
described in subparagraphs (ii) or (iii) of paragraph (b) of this Article with respect to any
fund, the Board of Directors shall notify the participating trustee, custodian or agent
involved and provide a reasonable opportunity for explanation and/or correction. Before
exercising the power granted to the Board of Directors under subparagraphs (ii) or (iii) of
paragraph (b) of this Article, the Board of Directors may seek advice of legal counsel as to
whether a breach or failure has been committed under the laws of the State of California.
The Board of Directors shall exercise a power described in this Article only upon the vote
of a majority of the members of the Board of Directors; and
(vi) Upon the exercise of the power under subparagraphs (ii) or (iii)
of paragraph (b) of this Article to replace any participating trustee, custodian, or agent, the
Board of Directors shall have the power to select a successor trustee, custodian or agent to
whose custody the fund or funds held by the former trustee, custodian or agent shall be
transferred.
ARTICLE XI
AMENDMENTS
SECTION 11.01. AMENDMENT OF BYLAWS
A simple majority of the Board may amend the Bylaws at any meeting
subject to the approval of the City Council of the City of Diamond . However, no such
amendment or modification shall alter the '
e)(C-!H54Veiy to implement the adepted Parks Master Plan, OF fE)F EHItLffal, Fe.ereaiional and
sesand in purpose of this Corporation as set torth in Section 5.03
and/or affect in any manner whmeh-5ha4-make44i5,Cofpofatthe tax exempt status of this
Organization and the donations to it deductible from taxable income to the extent allowed
by the provisions of the Code and other applicable legislation and regulations as they now
exist or as they may be amended in the future. Every amendment or modification of these
Bylaws shall be in writing, shall be signed by a majority of the Board of Directors then
serving and shall be delivered to each of the members of the Board then in office and to
the Investment Trustee then in office.
The term "majority," as used in this Section, is as defined in the California
Nonprofit Corporation Law.
SECTION 11.02. MAINTENANCE OF RECORDS
The Secretary of the Corporation shall see that a true and correct copy of all
amendments of the Bylaws, duly certified by the Secretary, is attached to the official
Bylaws of the Corporation and is maintained with the official records of the Corporation at
the principal office of the Corporation.
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990727 11393-00001 eeh 0102701.1
ARTICLE XII
PROXIES
Each member of the Board of Directors shall have one vote. There shall be
no proxy voting permitted for the transaction of any of the business of this Corporation.
ARTICLE XIII
CONSTRUCTION AND DEFINITIONS
Unless the context otherwise requires, the general provisions, rules of
construction and definitions in the California Nonprofit Public Benefit Corporation Law
shall govern the construction of these Bylaws. Without limiting the generality of the above,
the masculine gender includes the feminine and neuter, the singular includes the plural
and the plural includes the singular and the term "person" includes both a legal entity and
a natural person.
ARTICLE XIV
MISCELLANEOUS
SECTION 14.01. EXECUTION OF CHECKS AND DRAFTS
All checks, drafts or other orders for payment of money, notes or other
evidences of indebtedness, issued in the name of or payable to the Corporation, shall be
signed or endorsed by such person or persons and in such manner as, from time to time,
shall be determined by resolution of the Board of directors.
SECTION 14.02. EXECUTION OF CONTRACTS
The Board of directors, except as otherwise provided in these Bylaws, may
authorize any officer or officers, agent or agents, to enter into any contract or execute any
instrument in the name of and on behalf of the Corporation, and such authority may be
general or confined to specific instances; and unless so authorized by the Board of
Directors, no officer, agent or employee shall have any power or authority to bind the
Corporation by any contract or engagement or to pledge its credit to render it liable for any
purpose or to any amount.
SECTION 14.03. REPRESENTATION OF SHARES OF OTHER CORPORATIONS
The President or any Vice President or the Secretary or Assistant Secretary of
the Corporation from time to time designated by general resolution of the Board of
Directors, and acting individually and without necessity for specific resolution, are
authorized to vote, represent and exercise on behalf of the Corporation all rights incident
to any and all shares of any other corporation or corporations standing in the name of the
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990727 11393-00001 eeh 0102701.1
Corporation. The authority herein granted to such officers to vote or represent on behalf of
the Corporation any and all shares held by the Corporation in any other corporation or
corporations may be exercised either by such officers in person or by any person
authorized so to do by proxy or power of attorney duly executed by such officers.
SECTION 14.04. LIABILITY OF DIRECTORS
AND INVESTMENT TRUSTEE
No Investment trustee or member of the Board of Directors shall be
answerable for loss in investment made in good faith. No Investment Trustee or Member
of the Board of Directors shall be liable for the act of omissions of any other member of the
Board, or of any accountant, agent, counsel or custodial selected with reasonable care.
Each Investment Trustee or member of the Board shall be fully protected in acting upon
any instrument, certificate or paper, believed by him/her to be genuine and to be signed or
presented by the proper person or persons and no Investment Trustee or member of the
Board shall be under any duty to make any investigation or inquiry as to any statement
contained in any such writing but may accept the same as conclusive evidence of the truth
and accuracy of the statement therein contained.
SECTION 14.05. CERTIFICATE OF SECRETARY
A Certificate of the Secretary of this Corporation shall be affixed to the
original, or most recent amended version of the Bylaws, such Certificate to be in the
following form.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and acting Secretary of the Diamond Bar
Community Foundation, a California Nonprofit Public Benefit Corporation, that the above
bylaws, consisting of twenty-four ( 24 ) pages, are the bylaws of this Corporation as
adopted by the board of directors on April 16 2002, and that they have not been amended
or modified since that date.
Executed on April 19, 2002 at Diamond Bar, California.
Secretary
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990727 11393-00001 eeh 0102701.1
-----Original Message -----
From: David Doyle [mailto:david.doyle@ci.diamond-bar.ca.us]
Sent: Thursday, July 10, 2003 9:06 AM
To: mjenkins@localgovlaw.com
Subject: FW: FOUNDATION AGENDA
Mike
have a Foundation meeting tonight - there is a proposal to amend the bylaws
(attached) which removes reference to the City, Council, etc. My question is if
these are approved, can the City still provide staff, $$$, etc. to the Foundation or
would it be considered a gift of public funds. Once you review, give me a call so
we can discuss. Thanks!
David Doyle
Deputy City Manager
City of Diamond Bar
909-839-7012
-----Original Message -----
From: Michael Jenkins [mailto:mjenkins@localgovlaw.com]
Sent: Thursday, July 10, 2003 10:52 AM
To: David Doyle
Subject: RE: FOUNDATION AGENDA
It is not uncommon for a nonprofit formed (and initially controlled) by a city to
break away and become independent. In addition to the advantages described
in the staff report, it also likely means the nonprofit does not have to comply with
the Brown Act and conflict of interest laws. The separation from the City does
not mean that the City cannot continue to provide financial assistance to the
nonprofit; however, the assistance must be for a city purpose. Hence, it would
be necessary to enter into a contract (as we do with the chamber) that calls out
specifically how our money will be spent. We do this in West Hollywood with a
variety of social service organizations, which use City dollars, pursuant to
contract, to provide specific benefits to city residents. Providing staff assistance
is slightly more complicated than dollars, because if the organization is separate,
City staff should not be staffing it; otherwise, it will create an appearance that is
exactly opposite what they are trying to accomplish -- i.e. create a separate
identity. It would not be a gift of funds for the city to provide occasional staff
assistance, any more so than providing money, but we should not be in a
position of providing routine staffing for the foundation. That is why, I suspect,
the redline by-laws provide for the hiring of an executive director.
Agenda # Study Session 3
Meeting Date: August 5, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Diamond Bar Community Foundation Information
RECOMMENDATION:
It is recommended that the City Council accept a presentation from the Diamond Bar Community
Foundation regarding their recommended changes to the Foundation By -Laws.
FINANCIAL IMPACT:
There is no fiscal impact associated with the presentation. However, the City Attorney has opined
that the changes to the bylaws will require a different financial relationship with the Foundation than
the current financial relationship. In the attached e-mail the City Attorney describes the required
contract for the use of City funds by the Foundation and expresses his concerns about continuing to
provide City staff to the Foundation if the bylaw changes are approved.
BACKGROUND/ DISCUSSION
Last year the City Council approved a $15,000 budget for the Foundation specifically to hire a grant
writer. This year the Council approved an additional appropriation for grant writing services for the
Foundation.
The Foundation hired Gary Bess Associates as its grant writer. After working with the members of
the Foundation, Mr. Bess is recommending changes to the Foundation by-laws to separate the
Foundation from the City. The attached memo from Mr. Bess details the reasons for the
recommended changes to the by-laws. Also, attached for Council review is a redline version of the
by-laws showing the proposed deletions and additions.
Attachments
1. Memo from Gary Bess Associates
2. Redline version of the By-laws
3. City Attorney Opinion
IV
gary bess associates
Memo
TO. Board of Directors of the Diamond Bar Community Foundation
From: Gary Bess
M. Mayor and Members of the Diamond Bar City Council
Date: 07/10/03
Re: Proposed revisions to the Bylaws of the Diamond Bar Community Foundation
The Diamond Bar Community Foundation (DBCF) strategic planning retreat in April, which primarily
focused on resource development strategies and priorities, resulted in a series of recommendations
concerning revisions to the bylaws that address two areas of a funder's possible concern that could
impact DBCF's possible ability to receive grants. They are:
• DBCF is not an independent organization, as it is controlled by the city of Diamond Bar; and
• DBCF is a shell or pass through organization, whereby a funder's gift in the form of either a
restricted or unrestricted grant would be refunded by DBCF to another public or private
nonprofit entity.
These perspectives are based on a resource development strategy that anticipates submissions for
grants from private foundations. In this context, foundation program officers are likely to scrutinize the
composition of DBCF's Board of Drectors, since it is their expectation that community foundations are
independent and representative of the community that they serve. The current bylaw provision that the
City Council appoints the nine members to the DBCF and can override Board decisions raises the
question of representation and independence. This issue is germane when applying to private
foundations for grants. If the DBCF intends to raise its funds from individual donors, or vis-a-vis estate
planning or special events, this point is less of a concern.
In Article III, Section 3.01, of the bylaws, reference is made to the "lesson the burden of government"
and the Parks Master Plan of 1998. This too can be construed as DBCF's lack of independence as it
states that the ... specific public and charitable purposes for which this Corporation is organized are to
lessen the burdens of government, to promote the implementation of the Parks Master Plan of 1998 of
the City of Diamond Bar and to support the cultural, recreational and human service needs of the City
of Diamond Bar
The second issue pertains to our approach. Funders are unlikely to grant funds to DBCF if we are
seen as a pass through to another organization. It begs the question of why didn't the recipient
organization apply directly to the private foundation? Plausible reasons are that the recipient
organization does not have appropriate standing (e.g., it is not a nonprofit organization), or that it
requires a fiscal intermediary such as DBCF to manage its grant funds. In either case, in order to
present a credible request, DBCF needs to be perceived as more than a pass through organization.
The solution may be to have paid staff, an administrator or executive director, who may be partially
1
funded by the grant, and who is responsible for assuring that prescribed actions contained in funding
requests are carried out.
These issues are based on my experience in private sector grant writing. I'd be delighted to discuss
these points with you and to meet with you or other members of the Board or City Council to consider
these and other alternatives.
• Page 2
BYLAWS OF
THE DIAMOND BAR COMMUNITY FOUNDATION
(a California Nonprofit Public Benefit Corporation)
ARTICLE I
NAME
The name of this Corporation is THE DIAMOND BAR COMMUNITY
FOUNDATION.
ARTICLE II
OFFICES
SECTION 2.01. PRINCIPAL OFFICE
The principal office for the transaction of the activities and affairs of the
Corporation ("principal office") is located at 21660 East Copley Drive, Diamond Bar,
California. The Board of Directors ("the Board") may change the principal office from one
location to another. Any change of location of the principal office shall be noted by the
Secretary on these Bylaws opposite this Section, or this Section may be amended to state
the new location.
SECTION 2.02. OTHER OFFICES.
The Board may at any time establish branch or subordinate offices at any
place or places where the Corporation is qualified to conduct its activities.
ARTICLE III
PURPOSES AND LIMITATIONS
SECTION 3.01. PURPOSES
This Corporation is a Nonprofit Public Benefit Corporation and is not
organized for the private gain of any person. It is organized under the California Nonprofit
Public Benefit Corporation Law for charitable and public purposes. This Corporation is
organized exclusively for charitable and other purposes within the meaning of Section
501 (c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any
future United State Internal Revenue Law). The Corporation intends to establish
will be used to lessen the burdens of vernment by
1
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990727 11393-00001 eeh 0102701.1
service needs of the City of Diamond R . The mission of the Corporation is to: Preserve,
protect and enhance the quality of life for residents of Diamond Bar by establishing
programs and facilities designed to address the cultural, recreational and social needs of
the community. Notwithstanding any other provision of these Bylaws, this Corporation
shall not, except to an insubstantial degree, carry on or engage in any activities or exercise
any powers that are not in furtherance of the purposes of this Corporation, and the
Corporation shall not carry on any other activities not permitted to be carried on by a cor-
poration exempt from Federal income tax under Section 501 (c)(3) of the Internal Revenue
Code of 1986 (or the corresponding provision of any future United States Internal Revenue
Law) or by a corporation, contributions to which are deductible under Section 1 70(c)(2) of
the Internal Revenue Code of 1986 (or the corresponding provision of any future United
States Internal Revenue Law).
SECTION 3.02. LIMITATIONS
(a) Political activity. No substantial part of the activities of this
Corporation shall consist of carrying on propaganda, or otherwise attempting to influence
legislation, and this Corporation shall not participate in or intervene in (including the
publishing or distributing of statements in connection with) any political campaign on
behalf of any candidate for public office.
(b) Property. The property, assets, profits and net income are dedicated
irrevocably to the purposes set forth in Section 3.01 above. No part of the profits or net
earnings of this Corporation shall ever inure to the benefit of any of its Directors, trustees,
officers, members (if any), employees, or to the benefit of any private individual.
(c) General Activities. In carrying out the purposes set forth in Section 3.01
above, the Corporation shall not, in any manner, be utilized to discharge debt service
obligations of the City of Diamond Bar. The support and promotion of charitable,
cultural, recreational and human services afforded by this Corporation is in addition, and
supplementary to, any budgeting program sponsored by the City, and the use of the assets,
funds or personnel of this Corporation in routine operations of the City of Diamond Bar
(other than those established by the Corporation) shall be a violation of the purposes herein
expressed.
(d) Dissolution. Upon the winding up and dissolution of this
Corporation, after paying or adequately providing for the payment of the debts, obligations
and liabilities of the Corporation, the remaining assets of this Corporation shall be
distributed to a nonprofit fund, foundation or Corporation which is organized and operated
exclusively for charitable purposes within the city of Diamond Bar and which has
established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of
1986 (or the corresponding provision of any future United States Internal Revenue Law) or
to the City of Diamond Bar.
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990727 11393-00001 eeh 0102701.1
ARTICLE IV
MEMBERSHIP
SECTION 4.01. NO MEMBERS
This Corporation shall have no members.
SECTION 4.02 ASSOCIATES
The Corporation may refer to persons associated with it as "members" even
though such persons are not members within the meaning of that term under Section 5056
of the California Nonprofit Corporation Law or any corresponding Section of any future
California nonprofit corporation law. The Corporation may confer by amendment of its
Articles of Incorporation, some or all of the rights of a member, as set forth in the California
Nonprofit Public Benefit Corporation Law, upon any person or persons who do not have
the right to vote for the selection of directors, on disposition of substantially all of the assets
of the Corporation, on a merger or on a dissolution, or on changes of the Corporation's
Articles of Incorporation or these Bylaws, but no such person shall be a member within the
meaning of that term under Section 5056 of the California Nonprofit Corporation Law or
any corresponding Section of any future California Nonprofit Corporation law.
ARTICLE V
DIRECTORS
SECTION 5.01. POWERS
(a) General corporate powers. Subject to the provisions and limitations
of the California Nonprofit Corporation Law and any other applicable laws, and any limi-
tations of the Articles of Incorporation and of these Bylaws, the activities and affairs of the
Corporation shall be managed, and all corporate powers shall be exercised, by or under
the direction of the Board.
(b) Specific Powers. Without prejudice to these general powers, but
subject to the same limitations, the Directors shall have the power to:
(i) Appoint and remove, at the pleasure of the Board, all officers, agents
and employees of the Corporation; prescribe powers and duties for them that are consistent
with law, with the Articles of Incorporation and with these Bylaws; and fix their
compensation and require from them security for faithful performance of their duties.
(ii) Change the principal office or the principal business office in the State
of California from one location to another; cause the Corporation to be qualified to
3
990727 11393-00001 eeh 0102701.1
conduct its activities in any other state, territory, dependency or country and conduct its
activities within or outside the State of California; and designate any place within or
outside the State of California for the holding of any meeting, including annual meetings.
(iii) Adopt and use a corporate seal and alter the form thereof.
(iv) Borrow money and incur indebtedness on behalf of the Corporation
and cause to be executed and delivered for the purposes of the Corporation, in the
corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges,
hypothecations and other evidences of debt and securities.
(v) Receive donations from theDdonors or from any other source in cash
or in other property acceptable to them. All donations so received shall be deposited w+th
an investment Trustee by the Corporation and thereafter held, managed, administered and
disposed of by the Investment Trustee and the Board of Directors pursuant to the terms of
the Agreement. The Board of Directors may accept donations which restrict their uses and
purposes, provided such restrictions are within the uses and poses-mission set forth in
Article III, and which limit the time, manner, amount, or other terms of distribution; but,
unless otherwise specifically required, the Board of Directors may mingle such restricted
donations with other assets of the Corporation.
NO The Board of Directors shall have the power to apply funds and
income of the Corporation for the phases mission set forth in Article III. In furtherance
thereof, the Board of Directors shall have the power and authority, and is directed to,
distribute the distributable income of the Corporation as they may determine, to the uses
and permission set forth in Article III. Unless a restricted donation provides
otherwise, as used in Section I, "distributable income" means the total holdings of the
Corporation, principal and interest, less $2,500 which will serve as the minimum holding
of the Corporation.
SECTION 5.02. NUMBER AND ELECTION OF DIRECTORS AND
LIMITATIONS AND RESTRICTIONS ON DIRECTORS
(a) Authorized number. The authorized number of Directors shall be
fifteen (15) until changed by amendment of the Bylaws.
(b) Designation and Appointment of Directors. The original Directors
shall be designated by the Incorporator(s). Thereafter, Directors shall be appointed or
elected in accordance with the following procedure:
(i) One (1) member of the Board of Directors shall also be a member of
the City Council appointed by the mayor;
(ii) One (1) member of the Board of Directors shall be a representative of
the Parks and Recreation Commission of the City of Diamond Bar appointed by the
Commission annually;
4
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990727 11393-00001 eeh 0102701.1
(iii) Nine (9) at -large members of the Board of Directors shall be residents
of the City of Diamond Bar appointed by the City CouncilBoard of Directors; and
(iv) The remaining four (4) members of the Board of Directors shall be
residents of the City of Diamond Bar who represent local Community organizations;
including one member representing the Chamber of Commerce, one member representing
senior groups, one member representing youth organizations, and one member
representing other service organizations. These members of the Board of Directors shall be
referred to as "members -at -large" and shall be appointed by the Board of Directors on a
rotating basis from within each of the four groups. These "members -at -large" shall be
selected by majority vote of the Board of Directors at any annual regular or special meeting
duly called and noticed for this purpose.
(c) Limitations. Any change in the number and qualifications of
members of the Board of Directors shall be made only by amendment to these Bylaws
(d) Restrictions on Directors. Not more than forty-nine percent (49%) of
the persons serving on the Board may be interested persons. An interested person is
(1) any person being compensated by the Corporation for services rendered to it within the
previous twelve (12) months, whether as a full-time or part-time employee, independent
contractor, or otherwise; and (2) any brother, sister, ancestor, descendant, spouse, brother-
in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law or father-in-law of such
person. However, any violation of the provisions of this paragraph shall not affect the
validity or enforceability of any transaction entered into by the Corporation. A Director
may not participate in any vote on any proposed transaction with another organization or
entity of which such Director is also an employee, principal or director. However, any
violation of the provisions of this paragraph shall not affect the validity or enforceability of
any transaction entered into by the Corporation. No member of the Board of Directors shall
be financially interested in any contract or other transaction entered into by the Board of
Directors. No Director may utilize information obtained by reason of Board membership
for personal gain; the Board of Directors may recover any such gain realized. Each Board
of Director shall donate to the Corporation an amount in the individual Board members
discretion with thirty days of appointment to the Board.
SECTION 5.03. TERM OF OFFICE OF DIRECTORS
The Directors newly appointed or selected in accordance with Section
5.02(b) shall hold office as provided below.
(a) Mayor's Appointee. The Mayor's appointee shall be appointed
annually by the Mayor.
(b) Representative of Parks and Recreation Commission. The
5
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990727 11393-00001 eeh 0102701.1
representative of the Parks and Recreation Commission shall be appointed annually by the
Parks and Recreation Commission.
(c) City Counci'Board of Director Appointees. The terms for the first
appointed five (5) positions shall be either one or two years determined by random draw
according to position, to wit, appointee positions number 1 and 2 shall be for a period of
one year each and positions number 3,4 and 5 shall be for a period of two years each. The
"first" term of the City Cc unc4' 1999 appointees shall expire on the date of the first annual
meeting in February of 2001 or 2002, according to draw position as indicated above.
Subsequent terms for City unc-il appointees shall be for a period of two (2) years. The
terms for the newly created four (4) at -large positions shall follow the same principles and
guidelines outlined in this section, except that their respective terms will expire either one
or two years from the date of appointment, depending on draw position.
(d) Members at -Large Appointees. The terms for the appointed four (4)
at -large positions shall be either one or two years determined by random draw according to
position, to wit, at -large positions number 1 and 2 shall be for a period of two years each
and at -large positions number 3 and 4 shall be for a period of one year each. The "first"
term of the four (4) at -large 1999 appointees shall expire on the date of the first annual
meeting in February of 2000. Subsequent terms for at -large appointees shall be for a period
of two (2) years.
SECTION 5.04. RESTRICTIONS
(a) All terms as prescribed in this article shall commence with an annual
meeting of the Board of Directors and shall expire at the date of the annual meeting one or
two years later as the case may be. Notwithstanding the foregoing the terms of Office for
the membeFs of the bOaFd appointed by the City Couned shall be .-h CounEffil
terms of officn
( After an appointee has served two consec tiye terms„ a one year
peFied MUSt OCEur before reappointment fFom either Council or C Fganizations
and vice versa).
pp ... r innfir. nncnmfi n 1.. /iI —nrlI '—ri fl/arc
(c) No two or more persons from the same household shall be appointed
to the Board of Directors to serve at the same time.
SECTION 5.05. VACANCIES AND REMOVAL
(a) Events causing vacancy or removal. A vacancy or vacancies on the
Board shall exist on the occurrence of the following: (i) the death, removal, suspension or
resignation of any Director; or (ii) the declaration by resolution of the Board of a vacancy in
the office of a Director who has been declared of unsound mind by an order of court or
convicted of a felony or has been found by final order or judgment of any court to have
6
990727 11393-00001 eeh 0102701.1
breached a duty under California Nonprofit Corporation Law or by a vote of six (6)
Directors, subject to the appFoval by a thwe/fifths vote of the City Council. This Section
(b) Resignations. Except as provided in this subsection, any Director may
resign effective upon giving written notice to the Chairperson of the Board, if any, or the
President or the Secretary of the Board, unless such notice specifies a later time for the
resignation to become effective. Except upon notice to the Attorney General of the State of
California, no Director may resign when the Corporation would then be left without a duly
elected Director or Directors in charge of its affairs.
(c) Filling vacancies. All vacancies occurring because of the expiration of
terms or for other reasons will be filled by the appointing body as provided in Section 5.03
above.
(d) No vacancy on reduction of number of Directors. No reduction of
the authorized number of Directors shall have the effect of removing any Director before
the Director's term of office expires.
SECTION 5.06. PLACE OF MEETINGS;
MEETINGS BY TELEPHONE
Meetings of the Board shall be held at the principal office of the Corporation
or at such other place has been designated by the Board. In the absence of any such
designation, meetings shall be held at the principal office of the Corporation. Any meeting
may be held by conference telephone or similar communication equipment, so long as all
Directors participating in the meeting can hear one another, and all such Directors shall be
deemed to be present in person at such meeting.
SECTION 5.07. ANNUAL, REGULAR AND SPECIAL MEETINGS
(a) Annual Meeting. The Board shall hold an annual meeting in
conjunction with its regularly scheduled meeting for the month of February of each year for
the purpose of organization, election of officers and the transaction of other business;
provided, however, that the Board may fix another time for the holding of its annual
meeting. Notice of this meeting shall not be required. A budget for the upcoming fiscal
year shall be adopted at the annual meeting each year. The Chairperson, with assistance
from the Community Servaues Pireck)F of the City of Diamand BaF and the 'Rvestmen
0
(b) Other Regular Meetings. Other regular meetings shall be held on the
third Thursday of each month at 7:00 p.m., at the principal office of the Corporation, or at
any other place designated from time to time by resolution of the Board. Said meetings
shall be held without notice; provided, however, any given monthly meeting may be
dispensed with by majority vote of the Board.
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990727 11393-00001 eeh 0102701.1
(c) Special Meetings.
(i) Authority To Call. Special meetings of the Board for any purpose
may be called at any time by the Chairperson of the Board, if any, the President or any
Vice President, or the Secretary or by a majority of the Directors.
(ii) Notice.
a. Manner of Giving Notice. Notice of the time and place
of special meetings shall be given to each Director by one of the following methods:
1. by personal delivery of written notice;
2. by first-class mail, postage pre -paid;
3. by telephone, either directly to the Director or to
a person at the Director's office who would
reasonably be expected to communicate that
notice promptly to the Director; or
4. by telegram, charges prepaid. All such notices
shall be given or sent to the Director's address to
telephone number as shown on the records of
the Corporation.
b. Time Requirements. Notices sent by first-class mail
shall be deposited in the United States mails at least seven (7) days before the time set for
the meeting. Notices given by personal delivery, telephone including FAX transmission, or
telegraph shall be delivered, telephoned, or given to the telegraph company at least forty-
eight (48) hours before the time set for the meeting.
c. Notice Contents. The notice shall state the time of the
meeting, and the place if the place is other than the principal office of the Corporation, and
the business to be conducted.
d. Brown Act Requirements. All annual, regular and
special meetings shall be notified, posted and conducted in every way consistent with the
requirements set forth in the Brown Act. All meetings of the Board shall be open and
public and all persons shall be permitted to attend any meeting of the Board, provided,
however, that the Board may hold closed sessions during any meeting to consider those
matters that may lawfully be considered in such sessions under Chapter 9 of Part 1 of
Division 2 of Title 5 of the Government Code, commencing with Section 54950.
SECTION 5.08. QUORUM
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990727 11393-00001 eeh 0102701.1
A majority of the authorized number of Directors shall constitute a quorum
for the transaction of business, except to adjourn as provided in Section 5.09. Subject to
the more stringent provisions of the California Nonprofit Public Benefit Corporation Law,
including, without limitation, those provisions relating to (i) approval of contracts or
transactions in which a Director has a direct or indirect material financial interest, (ii)
approval of certain transactions between corporations having common directorship, (iii)
creation of an appointment of committees of the Board and (iv) indemnification of
Directors, every act or decision done or made by a majority of the Directors present at a
meeting duly held at which a quorum is present shall be regarded as the act of the Board.
A meeting at which a quorum is initially present may continue to transact business,
notwithstanding the withdrawal of Directors, if any action taken is approved by at least a
majority of the required quorum for that meeting.
SECTION 5.09. WAIVER OF NOTICE
Notice of a meeting need not be given any Director who signs a waiver of
notice or a written consent to holding the meeting or an approval of the minutes thereof,
whether before or after the meeting. The waiver of notice or consent need not specify the
purpose of the meeting. All such waivers, consents and approvals shall be filed with the
corporate records or made a part of the minutes of the meetings. Notice of a meeting need
not be given by any Director who attends the meeting without protesting before or at its
commencement the lack of notice to such Director.
SECTION 5.10. ADJOURNMENT
A majority of the Directors present, whether or not a quorum is present, may
adjourn any meeting to another time and place.
SECTION 5.11. NOTICE OF ADJOURNED MEETING
Notice of the time and place of holding an adjourned meeting need not be
given, unless the original meeting is adjourned for more than twenty-four (24) hours, in
which case notice of any adjournment to another time and place shall be given before the
time of the adjourned meeting to the Directors who were not present at the time of the
adjournment.
SECTION 5.12. ACTION WITHOUT MEETING
Any action required or permitted to be taken by the Board may be taken
without a meeting, if all members of the Board consent in writing to that action. Such
action by written consent shall have the same force and effect as any other validly
approved action of the Board. Such written consent or consents shall be filed with the
minutes of the proceedings of the Board. For the purposes of this Section 5.11 only, "all
members of the Board" shall not include Directors who have a material financial interest in
a transaction to which the Corporation is a party.
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SECTION 5.13. FEES AND COMPENSATION
This Corporation shall not compensate directors, members of committees,
officers or employees for their services, but may reimburse directors, members of
committees, officers or employees for their reasonable and necessary expenses incurred on
behalf of the Corporation, in accordance with such rules and procedures as may be
established by the Board of Directors.
ARTICLE VI
COMMITTEES
SECTION 6.01. COMMITTEES OF THE BOARD
The Board, by resolution adopted by a majority of the Directors then in
office, may create one or more committees, each consisting of two or more Directors, to
serve at the pleasure of the Board. Appointments to committees of the Board shall be by
majority vote of the Directors then in office. The Board may appoint one or more Directors
as alternate members of any such committee, who may replace an absent member at any
meeting. Any such committee, to the extent provided in the resolution of the Board, shall
have all of the authority of the Board, except that no committee, regardless of Board
resolution, may:
(a) fill vacancies on the Board or in any committee which has the
authority of the Board;
(b) establish or fix compensation of the Directors for serving on the Board
or on any committee;
(c)
amend or repeal Bylaws or adopt new Bylaws;
(d) amend or repeal any resolution of the Board which by its express
terms is not so amendable or repealable;
(e) appoint any other committees of the Board or the members of these
committees;
(f) approve any contract or transaction to which the Corporation is a
party and in which one or more of its Directors has a material financial interest, except as
such approval is provided for in Section 5233(d)(3) of the California Corporations Code.
SECTION 6.02. MEETINGS AND ACTIONS OF THE COMMITTEES
Meetings and action of committees of the Board shall be governed by, held
and taken in accordance with the provisions of Article V of these Bylaws, concerning
meetings and other action of the Board, except that the time for regular meetings of such
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committees and the calling of special meetings thereof may be determined either by
resolution of the Board or, if there is no Board resolution, by resolution of the committee of
the Board. Minutes shall be kept of each meeting of any committee of the Board and shall
be filed with the corporate records. The Board may adopt rules for the government of any
committee not inconsistent with the provisions of these Bylaws or in the absence of rules
adopted by the Board, the committee may adopt such rules.
ARTICLE VII
OFFICERS
SECTION 7.01. OFFICERS
The officers of the Corporation shall include a President, a Secretary, and a
Chief Financial Officer. The Corporation may also have, at the Board's discretion, a
Chairperson of the Board, one or more Vice Presidents, one or more assistant Secretaries,
one or more assistant Treasurers, and such other officers as may be appointed in
accordance with Section 7.03 of these Bylaws. Any number of offices may be held by the
same person, except that neither the Secretary nor the Chief Financial Officer may serve
concurrently as either the President or the Chairperson of the Board.
SECTION 7.02. ELECTION OF OFFICERS
The officers of the Corporation, except those appointed in accordance with
the provisions of Section 7.03 of this Article VII, shall be chosen by the Board of Directors,
and each shall serve at the pleasure of the Board, subject to the rights, if any, of an officer
under any contract of employment.
SECTION 7.03. OTHER OFFICERS
The Board may appoint and may authorize the Chairperson of the Board or
the President or another officer to appoint other officers that the Corporation may requires,
each of whom shall have the title, hold office for the period, have the authority and
perform the duties specified in the Bylaws determined from time to time by the Board.
SECTION 7.04. REMOVAL OF OFFICERS
Subject to the rights, if any, of an officer under contract of employment, any
officer may be removed, with or without cause, by the Board of Directors, or, except in
case of an officer chosen by the Board of Directors, by an officer on whom such power of
removal may be conferred by the Board of Directors.
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SECTION 7.05. RESIGNATION OF OFFICERS
Any officer may resign upon written notice to the Corporation without
prejudice to the rights, if any, of the Corporation under any contract to which the officer is
a party.
SECTION 7.06. VACANCIES IN OFFICE
A vacancy occurring in any office because of death, resignation, removal or
other cause, shall be filled in the manner prescribed in these Bylaws for regular
appointments to that office.
SECTION 7.07. RESPONSIBILITIES OF OFFICERS
(a) Chairperson of the Board. If a Chairperson of the Board is elected, he
or she shall preside at meetings of the Board and shall exercise and perform such other
powers and duties as the Board may assign from time to time. If there is no President, the
Chairperson of the Board shall also be the Chief Executive Officer and shall have the
powers and duties of the President of the Corporation prescribed by these Bylaws. The
Chairperson shall have a vote on all matters.
(b) President/Chief Executive Officer. Subject to the control and
supervision of the Board, the President shall be the Chief Executive Officer and general
manager of the Corporation and shall generally supervise, direct and control the activities
and affairs and the officers of the Corporation. The President, in the absence of the
Chairperson of the Board, or if there be none, shall preside at all meetings of the Board.
The President shall have such other powers and duties as may be prescribed by the Board
or these Bylaws.
(c) Vice Chairperson. In the absence or disability of the Chairperson, the
Vice Chairperson shall perform all of the duties of the Chairperson, and, when so acting,
shall have all the powers of and be subject to all of the restrictions upon the Chairperson.
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(d) Secretary.
(i) Book of minutes. The Secretary shall keep or cause to be kept, at
the principal office or such other place as the Board may direct, a book of minutes of all
meetings and actions of the Board and of committees of the Board. The Secretary shall also
keep, or cause to be kept, at the principal office in the State of California, a copy of the
Articles of Incorporation and Bylaws, as amended to date. The Secretary shall assist the
Chairperson in the preparation of the agenda for the meetings, shall keep a full and
complete record of the proceedings of all meetings of the Board of Directors and shall keep
the seal of this Corporation and affix the same to such papers and instruments as may be
required in the regular course of business, shall provide such notices as may be necessary
and proper, shall supervise the keeping of the books of this Corporation and shall discharge
such other duties as pertain to the office or as prescribed by the Board of Directors.
(ii) Notices, seal and other duties. The Secretary shall give, or cause to
be given, notice of all meetings of the Board and of committees of the Board required by
these Bylaws to be given. The Secretary shall keep the seal of the Corporation in safe
custody and shall have such other powers and perform such other duties as may be
prescribed by the Board or the Bylaws.
(e) Chief Financial Officer (Treasurer).
(i) Books of account. The Chief Financial Officer of the Corporation
shall keep or maintain, or cause to be kept or maintained, adequate and correct books and
accounts of the properties and transactions of the Corporation, and shall send or cause to
be sent to the Directors such financial statements and reports as are required by law or
these Bylaws to be given. The books of account shall be open to inspection by any
Director at all reasonable times. The Chief Financial Officer shall submit an annual report
to the Board on the first meeting in October of each year. In case of the absence or
disability of the Chief Financial Officer, or his or her refusal or neglect to act, such notices
may be provided by the chairperson, or by the vice -chairperson or by any person thereunto
authorized by the chairperson or by the vice -chairperson, or by the Board of Directors.
(ii) Deposit and disbursement of money and valuables. The Chief
Financial Officer shall deposit all money and other valuables in the name and to the credit
of the Corporation with such depositories as may be designated by the Board, shall
disburse the funds of the Corporation as may be ordered by the Board, shall render to the
President or Chairperson of the Board, if any, when requested, an account of all
transactions as chief financial officer and of the financial condition of the Corporation and
shall have other powers and perform such other duties as may be prescribed by the Board
or the Bylaws. The Chief Financial Officer shall make a report annually of the uses of the
Corporation funds and shall distribute copies to all Directors at the regular annual meeting
held in March.
(v) Bond. If required by the Board, the Chief Financial Officer
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shall give the Corporation a bond in the amount and with the surety or sureties specified
by the Board for faithful performance of the duties of the office and for restoration to the
Corporation of all its books, papers, vouchers, money and other property of every kind in
the possession or under the control of the Chief Financial Officer upon death, resignation,
retirement or removal from office.
ARTICLE VIII
EXECUTIVE DIRECTOR
SECTION 7.01. APPOINTMENT
The Board of Directors shall appoint an executive director who shall be qualified to carry
out the mission of the Corporation.
SECTION 7.02 RESPONSIBILITIES
The executive director shall be responsible for the direct supervision of the work of the
Corporation. The Executive Director shall submit quarterly reports of the work of the
Corporation to the Board of Directors and be responsible for a budget for approval of the
Board at the annual meeting. The Executive Director shall be responsible for carrying out
the policies and programs of the Corporation.
SECTION 7.03 DISMISSAL
The executive director may be removed with cause by a four-fifths majority of the Board of
Directors at any meeting.
ARTICLE VIII
INDEMNIFICATION OF DIRECTORS, OFFICERS,
EMPLOYEES, AND OTHER AGENTS
SECTION 8.01. DEFINITIONS
For the purposes of this Article VIII, "agent" means any person who is or was
a director, officer, employee, or other agent of the Corporation, or is or was serving at the
request of the Corporation as a director, officer, employee, or agent of another foreign or
domestic corporation, partnership, joint venture, trust, or other enterprise; "proceeding"
means any threatened, ending, or completed action or proceeding, whether civil, criminal,
administrative, or investigative; and "expenses" includes without limitation attorneys' fees
and any expenses of establishing a right to indemnification under Section 8.02 or 8.03 of
this Article VIII.
SECTION 8.02. INDEMNIFICATION IN ACTIONS BY THIRD PARTIES
The Corporation shall have power to indemnify any person who was or is a
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party or is threatened to be made a party to any proceeding (other than an action by or in
the right of the Corporation to procure a judgment in its favor, an action brought under
Section 5233 of the California Nonprofit Public Benefit Corporation Law, or an action
brought by the Attorney General or a person granted relator status by the Attorney General
for any breach of duty relating to assets held in charitable trust), by reason of the fact that
such person is or was an agent of the Corporation, against expenses, judgments, fines,
settlements, and other amounts actually and reasonably incurred in connection with such
proceeding if such person acted in good faith and in a manner such person reasonably
believed to be in the best interests of the Corporation and, in the case of a criminal
proceeding, had no reasonable cause to believe the conduct of such person was unlawful.
The termination of any proceeding by judgment, order, settlement, conviction, or upon a
plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the
person did not act in good faith and in a manner which the person reasonably believed to
be in the best interests of the Corporation or that the person had reasonable cause to
believe that the person's conduct was unlawful.
SECTION 8.03. INDEMNIFICATION IN ACTIONS
BY OR IN THE RIGHT OF THE CORPORATION
The Corporation shall have the power to indemnify any person who was or is
a party or is threatened to be made a party to any threatened, pending, or completed action
by or in the right of the Corporation, or brought under Section 5233 of the California
Nonprofit Public Benefit Corporation Law, or brought by the Attorney General or a person
granted relator status by the Attorney General for breach of duty relating to assets held in
charitable trust, to procure a judgment in its favor by reason of the fact that such person is
or was an agent of the Corporation, against expenses actually and reasonably incurred by
such person in connection with the defense or settlement of such action if such person
acted in good faith, in a manner such person believed to be in the best interests of the
Corporation, and with such care, including reasonable inquiry, as an ordinarily prudent
person in a like position would use under similar circumstances. No indemnification shall
be made under this Section 8.03.
(a) In respect of any claim, issue, or matter as to which such person shall
have been adjudged to be liable to the Corporation in the performance of such person's
duty to the Corporation, unless and only to the extent that the court in which such
proceeding is or was pending shall determine upon application that, in view of all the
circumstances of the case, such person is fairly and reasonably entitled to indemnity for the
expenses which such court shall determine;
(b) Of amounts paid in settling or otherwise disposing of a threatened or
pending action, with or without court approval; or
(c) Of expenses incurred in defending a threatened or pending action which
is settled or otherwise disposed of without court approval, unless it is settled with the
approval of the Attorney General.
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SECTION 8.04. INDEMNIFICATION AGAINST EXPENSES
To the extent that a agent of the Corporation has been successful on the
merits in defense of any proceeding referred to in Section 8.03 or 8.04 of this Article VIII or
in defense of any claim, issue, or matter therein, the agent shall be indemnified against
expenses actually and reasonably incurred by the agent in connection therewith.
SECTION 8.05. REQUIRED DETERMINATIONS
Except as provided in Section 8.04 of this Article VIII any indemnification
under this Article VIII shall be made by the Corporation only if authorized in the specific
case, upon a determination that indemnification of the agent is proper in the circumstances
because the agent has met the applicable standard of conduct set forth in Section 8.02 or
8.03 of this Article VIII, by:
(a) A majority vote of a quorum consisting of directors who are not parties to
such proceeding; or
(b) The court in which such proceeding is or was pending upon application
made by the Corporation or the agent or the attorney or other person rendering services in
connection with the defense, whether or not such application by the agent, attorney, or
other person rendering services in connection with the defense, is opposed by the
Corporation. If the Board cannot authorize indemnification because the number of
Directors who are parties to the proceeding with respect to which indemnification is
sought is such as to prevent the formation of a quorum of Directors who are not parties to
such proceeding, the Board or the attorney or other person rendering services in
connection with the defense shall apply to the court in which such proceeding is or was
pending to determine whether the applicable standard of conduct set forth in Section
5238(b) or Section 5238(c) has been met.
SECTION 8.06. ADVANCE OF EXPENSES
Expenses incurred in defending any proceeding may be advanced by the
Corporation prior to the final disposition of such proceeding upon receipt of an
undertaking by or on behalf of the agent to repay such amount unless it shall be
determined ultimately that the agent is entitled to be indemnified as authorized in this
Article VIII.
SECTION 8.07. OTHER INDEMNIFICATION
No provision made by the Corporation to indemnify its or its subsidiary's
directors or officers for the defense of any proceeding, whether contained in these Bylaws,
a resolution of directors, an agreement, or otherwise, shall be valid unless consistent with
this Article VIII. Nothing contained in this Article VIII shall affect any right to
indemnification to which persons other than such directors and officers may be entitled by
contract or otherwise.
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SECTION 8.08. FORMS OF INDEMNIFICATION NOT PERMITTED
No indemnification or advance shall be made under this Article VIII, except
as provided in Section 8.04 or 8.05(b), in any circumstances where it appears:
(a) That it would be inconsistent with a provision of the Articles of
Incorporation, these Bylaws, or an agreement in effect at the time of the accrual of the
alleged cause of action asserted in the proceeding in which the expenses were incurred or
otherwise amounts were paid, which prohibits or otherwise limits indemnification; or
(b) That it would be inconsistent with any condition expressly imposed by a
court in approving a settlement.
SECTION 8.09 INSURANCE
The Corporation shall have power to purchase and maintain insurance on
behalf of any agent of the Corporation against any liability asserted against or incurred by
the agent in such capacity or arising out of the agent's status as such whether or not the
Corporation would have the power to indemnify the agent against such liability under the
provisions of this Article VIII, provided, however, that a Corporation shall have no power
to purchase and maintain such insurance to indemnify any agent of the Corporation for a
violation of Section 5233 of the California Nonprofit Public Benefit Corporation Law.
SECTION 8.10. NONAPPLICABILITY TO FIDUCIARIES
OF EMPLOYEE BENEFIT PLANS
This Article VIII does not apply to any proceeding against any trustee,
investment manager, or other fiduciary of an employee benefit plan in such person's
capacity as such, even though such person may also be an agent of the Corporation as
defined in Section 8.01 of this Article VIII. The Corporation shall have power to indemnify
such trustee, investment manager or other fiduciary to the extent permitted by subdivision
(I) of Section 207 of the California General Corporation Law.
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ARTICLE IX
RECORDS AND REPORTS
SECTION 9.01. MAINTENANCE OF CORPORATE RECORDS
The Corporation shall keep:
(a) Adequate and correct books and records of account;
(b) Minutes in written form of the proceedings of the Board and
committees of the Board.
(c) If applicable, a record of its members, giving their names and addresses
and the class of membership held.
SECTION 9.02. INSPECTION BY DIRECTORS
Every Director shall have the absolute right at any reasonable time to inspect
all books, records and documents of every kind and the physical properties of the
Corporation and the records of each of its subsidiary Corporations. This inspection by a
Director may be made in person or by an agent or attorney, and the right of inspection
includes the right to copy and make extracts of documents.
SECTION 9.03. ANNUAL REPORT
Except as provided under Section 6321(c)(d) or (f) of the California
Corporations Code, not later than one hundred twenty (120) days after the close of the
fiscal year of the Corporation, the Board shall cause an annual report to be sent to all
members of the Board. Such report shall contain the following information in reasonable
detail:
(i) The assets and liabilities, including the trust funds, of the Corporation
as of the end of the fiscal year.
(ii) The principal changes in assets and liabilities, including trust funds,
during the fiscal year.
(iii) The revenue or receipts of the Corporation, both unrestricted and
restricted to particular purposes, for the fiscal year.
(iv) The expenses or disbursements of the Corporation, for both general
and restricted purposes, during the fiscal year.
(v) Any information required by Section 9.04.
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SECTION 9.04. ANNUAL STATEMENT OF CERTAIN
TRANSACTIONS AND INDEMNIFICATIONS
The Corporation shall prepare annually and furnish to each director a
statement of any transaction or indemnification of the following kind within one hundred
twenty (120) days after the close of the fiscal year of the Corporation:
(a) Any transaction to which the Corporation, its parent or its subsidiary
was a party, and in which any Director or officer of the Corporation, its parent or subsidiary
(but mere common directorship shall not be considered such an interest) had a direct or
indirect material financial interest, if such transaction involved over fifty thousand dollars
($50,000), or was one of a number of transactions with the same person involving, in the
aggregate, over fifty thousand dollars ($50,000).
(b) Any indemnifications or advances aggregating more than ten
thousand dollars ($10,000) paid during the fiscal year to any officer or Director of the
Corporation pursuant to Article VIII hereof.
The statement shall include a brief description of the transaction, the names
of the Director(s) or officer(s) involved, their relationship to the Corporation, the nature of
such person's interest in the transaction and, where practicable, the amount of such
interest; provided, that in the case of a partnership in which such person is a partner, only
the interest of the partnership need be stated.
ARTICLE X
SECTION 10.01. INVESTMENT TRUSTEE
The Finance Officer of the City of Diamond Bar shall serve as the Investment
Trustee for the Foundation. He/She shall have the powers and authority set out below.
SECTION 10.02. POWERS OF TRUSTEE
(a) In General. The powers of the Investment Trustee shall be limited to
investment of the Corporation property.
(b) Discretionary Powers. The Investment Trustee shall have the
following discretionary powers:
(i) To hold the principal and all money or property given to the Trustee
to invest and re -invest, unless the deed or legacy of a particular gift or gifts specifically
authorized or requires its retention and/or use for a specific purpose.
(ii) To invest and re -invest the principal and undistributed income of the
funds on deposit with the Trustee in such property, real, personal or mixed and in such a
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manner as it shall deem proper for the growth of capital and the production of income, and
from time to time change investments as he/she shall deem advisable; to invest in or retain
any stocks, share, bonds, notes, obligations or personal or real property bonds, notes,
obligations, or personal or real property (including, without limitation, any interest in or
obligations of any corporations, association, business trust, investment trust, common trust
fund or investment company) although some or all of the property so acquired or retained
is of a kind or size which, but for this express authority, would not be considered proper
and although all of the Corporation funds are invested in one company. No principal or
income shall be loaned, directly or indirectly, to the Investment Trustee or any member of
the Board or to anyone else, corporate or otherwise, who has at any time made a
contribution to this Corporation, nor anyone except on the basis of a minimum of the
current market interest rate and with adequate security.
(iii) To sell, lease, or exchange any personal, mixed or real property at
public auction or by private contact, for such consideration and on such terms as to credit
or otherwise, and to make such contracts and enter into such undertakings relating to the
Corporation property, as it considers advisable, whether or not such leases or contracts
may extend beyond the duration of the Corporation.
(iv) To borrow money for such periods, at such rates of interest, and upon
such terms as it considers advisable, and as security for such loans to mortgage or pledge
any real or personal property with or without power of sale; to acquire or hold any real or
personal property, subject to any mortgage or hold any real personal property, subject to
any mortgage or pledge on or of property acquired or held by the Corporation.
(v) To execute and deliver deeds, assignments, transfers, mortgages,
pledges, leases, covenants, contracts, promissory notes, releases, and other instruments,
sealed or unsealed, incident to any transaction in which it engages.
(vi) To vote, to give proxies, to participate in the reorganization, merger
or consolidation of any concern or in the reorganization, merger or consolidation of any
concern or in the sale, lease, disposition, or distribution of its asset; to join with other
security holders in acting through a committee, depository, voting trustees, or otherwise
and in this connection to delegate authority to such committee, depository, trustees and to
deposit securities with them or transfer securities to them; to pay assessments levied on
securities or to exercise subscription rights in respect of securities.
(vii) To hold property without indication of fiduciary capacity but only in
the name of a registered nominee, provided the property is at all times identified as such
on the books of the Corporation; to keep any and all of the corporate property or funds in
any place or places in the United States of America.
SECTION 10.03. ACCOUNTING
The Investment Trustee shall render an accounting of the investment
transaction concerning the Corporation to the Board of Directors at least annually. No
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person or entity other than the Board of Directors may require an accounting or bring any
action against the Investment Trustee with respect to the Corporation or its assets. The
Investment Trustee may at any time initiate legal action or proceedings for the settlement of
its accounts and, except as otherwise required by law, the only necessary party defendant
to such action or proceedings shall be the Board of Directors.
SECTION 10.04. POWERS OF BOARD OF DIRECTORS
(a) In General. The Board of Directors, without prejudice to the
discretionary powers granted to the Investment Trustee in this Article X, shall have the duty
and right to supervise the investments and activities of the Investment Trustee.
(b) Specific Powers. The Board of Directors have the following powers
with regard to the funds controlled by the Investment Trustee and with respect to the
activities and performance of the Investment Trustee:
(i) To modify any restriction or condition on the distribution of
funds for any specified charitable purposes or to specified organizations, if in their sole
judgment (without the approval of any trustee, custodian or agent), such restriction or
condition becomes unnecessary, incapable of fulfillment or inconsistent with the charitable
or public benefit needs of the City of Diamond Bar;
(ii) To replace any participating trustee, custodian or agent for
breach of fiduciary duty under the laws of the State of California; and
(iii) To replace any participating trustee, custodian or agent for
failure to produce a reasonable (as determined by the Board of Directors) return of net
income (or appreciation when not inconsistent with the Corporation's need for current
income) with due regard to safety of principal, over a reasonable period of time (as
determined by the Board of Directors);
(iv) In determining whether there is a reasonable return of net
income with respect to the exercise of the power described in subparagraph (iii) above,
(1) there shall be excluded from such determination such
assets as are held for the active conduct of the Corporation's exempt activities, and
(2) such determination shall be made separately with
respect to the restricted fund and shall be made in the aggregate with respect to the
unrestricted funds of the Corporation.
A "restricted fund" means a fund, of any income of which has been designated by the
donor of the gift or bequest to which such income is attributable as being available only for
the use or benefit of a named charitable organization or agency or for the use or benefit of
a particular class of charitable organizations or agencies, the members of which are readily
ascertainable and are less than five (5) in number;
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(v) If it appears that there may be grounds for exercising the power
described in subparagraphs (ii) or (iii) of paragraph (b) of this Article with respect to any
fund, the Board of Directors shall notify the participating trustee, custodian or agent
involved and provide a reasonable opportunity for explanation and/or correction. Before
exercising the power granted to the Board of Directors under subparagraphs (ii) or (iii) of
paragraph (b) of this Article, the Board of Directors may seek advice of legal counsel as to
whether a breach or failure has been committed under the laws of the State of California.
The Board of Directors shall exercise a power described in this Article only upon the vote
of a majority of the members of the Board of Directors; and
(vi) Upon the exercise of the power under subparagraphs (ii) or (iii)
of paragraph (b) of this Article to replace any participating trustee, custodian, or agent, the
Board of Directors shall have the power to select a successor trustee, custodian or agent to
whose custody the fund or funds held by the former trustee, custodian or agent shall be
transferred.
ARTICLE XI
AMENDMENTS
SECTION 11.01. AMENDMENT OF BYLAWS
A simple majority of the Board may amend the Bylaws at any meeting
. However, no such
amendment or modification shall alter the
excAusVeiy to implement the adopted PaF!(s Master Plan ' of foF cultuFal, Fecreational and
hbiman se, vice p -poses and In purpose of this Corporation as set forth in Section 5.03
and/or affect in any manner which shall make this CoFpora*,.;.-- the tax exempt status of this
Organization and the donations to it deductible from taxable income to the extent allowed
by the provisions of the Code and other applicable legislation and regulations as they now
exist or as they may be amended in the future. Every amendment or modification of these
Bylaws shall be in writing, shall be signed by a majority of the Board of Directors then
serving and shall be delivered to each of the members of the Board then in office and to
the Investment Trustee then in office.
The term "majority," as used in this Section, is as defined in the California
Nonprofit Corporation Law.
SECTION 11.02. MAINTENANCE OF RECORDS
The Secretary of the Corporation shall see that a true and correct copy of all
amendments of the Bylaws, duly certified by the Secretary, is attached to the official
Bylaws of the Corporation and is maintained with the official records of the Corporation at
the principal office of the Corporation.
22
990727 11393-00001 eeh 0102701.1
ARTICLE XII
PROXIES
Each member of the Board of Directors shall have one vote. There shall be
no proxy voting permitted for the transaction of any of the business of this Corporation.
ARTICLE XIII
CONSTRUCTION AND DEFINITIONS
Unless the context otherwise requires, the general provisions, rules of
construction and definitions in the California Nonprofit Public Benefit Corporation Law
shall govern the construction of these Bylaws. Without limiting the generality of the above,
the masculine gender includes the feminine and neuter, the singular includes the plural
and the plural includes the singular and the term "person" includes both a legal entity and
a natural person.
ARTICLE XIV
MISCELLANEOUS
SECTION 14.01. EXECUTION OF CHECKS AND DRAFTS
All checks, drafts or other orders for payment of money, notes or other
evidences of indebtedness, issued in the name of or payable to the Corporation, shall be
signed or endorsed by such person or persons and in such manner as, from time to time,
shall be determined by resolution of the Board of directors.
SECTION 14.02. EXECUTION OF CONTRACTS
The Board of directors, except as otherwise provided in these Bylaws, may
authorize any officer or officers, agent or agents, to enter into any contract or execute any
instrument in the name of and on behalf of the Corporation, and such authority may be
general or confined to specific instances; and unless so authorized by the Board of
Directors, no officer, agent or employee shall have any power or authority to bind the
Corporation by any contract or engagement or to pledge its credit to render it liable for any
purpose or to any amount.
SECTION 14.03. REPRESENTATION OF SHARES OF OTHER CORPORATIONS
The President or any Vice President or the Secretary or Assistant Secretary of
the Corporation from time to time designated by general resolution of the Board of
Directors, and acting individually and without necessity for specific resolution, are
authorized to vote, represent and exercise on behalf of the Corporation all rights incident
to any and all shares of any other corporation or corporations standing in the name of the
23
990727 11393-00001 eeh 0102701.1
Corporation. The authority herein granted to such officers to vote or represent on behalf of
the Corporation any and all shares held by the Corporation in any other corporation or
corporations may be exercised either by such officers in person or by any person
authorized so to do by proxy or power of attorney duly executed by such officers.
SECTION 14.04. LIABILITY OF DIRECTORS
AND INVESTMENT TRUSTEE
No Investment trustee or member of the Board of Directors shall be
answerable for loss in investment made in good faith. No Investment Trustee or Member
of the Board of Directors shall be liable for the act of omissions of any other member of the
Board, or of any accountant, agent, counsel or custodial selected with reasonable care.
Each Investment Trustee or member of the Board shall be fully protected in acting upon
any instrument, certificate or paper, believed by him/her to be genuine and to be signed or
presented by the proper person or persons and no Investment Trustee or member of the
Board shall be under any duty to make any investigation or inquiry as to any statement
contained in any such writing but may accept the same as conclusive evidence of the truth
and accuracy of the statement therein contained.
SECTION 14.05. CERTIFICATE OF SECRETARY
A Certificate of the Secretary of this Corporation shall be affixed to the
original, or most recent amended version of the Bylaws, such Certificate to be in the
following form.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and acting Secretary of the Diamond Bar
Community Foundation, a California Nonprofit Public Benefit Corporation, that the above
bylaws, consisting of twenty-four (24) pages, are the bylaws of this Corporation as
adopted by the board of directors on April 16, 2002, and that they have not been amended
or modified since that date.
Executed on April 19, 2002 at Diamond Bar, California.
Secretary
24
990727 11393-00001 eeh 0102701.1
-----Original Message ----
From: David Doyle [maiIto: david.doyle@ci.diamond-bar.ca.us]
Sent: Thursday, July 10, 2003 9:06 AM
To: mjenkins@localgovlaw.com
Subject: FW: FOUNDATION AGENDA
Mike
I have a Foundation meeting tonight - there is a proposal to amend the bylaws
(attached) which removes reference to the City, Council, etc. My question is if
these are approved, can the City still provide staff, $$$, etc. to the Foundation or
would it be considered a gift of public funds. Once you review, give me a call so
we can discuss. Thanks!
David Doyle
Deputy City Manager
City of Diamond Bar
909-839-7012
-----Original Message ----
From: Michael Jenkins [maiIto:mjenkins@localgovlaw.com]
Sent: Thursday, July 10, 2003 10:52 AM
To: David Doyle
Subject: RE: FOUNDATION AGENDA
It is not uncommon for a nonprofit formed (and initially controlled) by a city to
break away and become independent. In addition to the advantages described
in the staff report, it also likely means the nonprofit does not have to comply with
the Brown Act and conflict of interest laws. The separation from the City does
not mean that the City cannot continue to provide financial assistance to the
nonprofit; however, the assistance must be for a city purpose. Hence, it would
be necessary to enter into a contract (as we do with the chamber) that calls out
specifically how our money will be spent. We do this in West Hollywood with a
variety of social service organizations, which use City dollars, pursuant to
contract, to provide specific benefits to city residents. Providing staff assistance
is slightly more complicated than dollars, because if the organization is separate,
City staff should not be staffing it; otherwise, it will create an appearance that is
exactly opposite what they are trying to accomplish -- i.e. create a separate
identity. It would not be a gift of funds for the city to provide occasional staff
assistance, any more so than providing money, but we should not be in a
position of providing routine staffing for the foundation. That is why, I suspect,
the redline by-laws provide for the hiring of an executive director.
Agenda No. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL CLOSED SESSION
AND STUDY SESSION
JULY 15, 2003
CLOSED SESSION: M/Herrera called the Study Session to order at4:30 p.m. in
Room CC -8 of the Government Center/South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, and
Mayor Herrera.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; David
Doyle, Deputy City Manager; James De Stefano, Deputy City Manager; and
David Liu, Public Works Director.
CA/Jenkins announced that there was a need to take action relative to the appeal
of an adverse decision by a Federal Court case, Coalition for Practical
Regulations (CPR) v. Regional Water Contro I Board, et al. trash, (TMDL), Case
No. C -02 -5244 -SBA. This decision came to the City after the posting of the
Agenda. After receiving a 5-0 vote, this item was then added to the Council's
Closed Session agenda.
Public Comments: None
The City Council then went into closed session. Discussion took place regarding
the agendized item — Anticipated Litigation — Government Code Section
54945.9(b) — one case and the added item.
ADJOURNMENT: There being no further business, the Closed Session was
recessed to the Study Session at 5:05 p.m.
CA/Jenkins reported that at approximately 4:35 p.m. the City Council held a
closed session. The City Council added a Federal Court Case for the Coalition
for Practical Regulations (CPR) v. Region al Water Control Board, et al. trash,
(TMDL), Case No. C -02 -5244 -SBA, finding the need to take action relative to an
appeal of adverse Federal Court's decision that came to the City after the posting
of the Agenda. After receiving a 5-0 vote, this item was then added to the
Council's Closed Session agenda.
The Mayor then solicited public comments related to the listed item on the
Agenda relative to a threat of litigation from the Law Firm of Allan Matkins and
the item added. There being none, Council entered into Closed Session.
Further, CA/Jenkins cited that the one reportable action of the Closed Session
was, by unanimous vote, to approve the City's participation in the appeal of the
JULY 15, 2003 PAGE 2 STUDY SESSION
Ninth Circuit Court of Appeal of the Trash/TMDL litigation against the Water
Quality Control Board.
In addition, CA/Jenkins reported that there is no reportable action on the item
listed on the agenda.
STUDY SESSION: M/Herrera called the Study Session to order at 5:05 p.m. in
Room CC -8 of the government Center/South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, and
Mayor Herrera.
Staff Present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; David
Doyle, Deputy City Manager; James DeStefano, Deputy City Manager; Linda
Magnuson, Finance Director; David Liu, Public Works Director; Bob Rose,
Community Services Director; April Blakey, Public Information Manager; Fred
Alamolhoda, Senior Engineer; Kim Crews, Senior Management Analyst; Sharon
Gomez, Management Analyst; Tommye Cribbins, Acting Executive Assistant;
and Nancy Whitehouse, Acting City Clerk.
Amendment of Certificate/R ecognition Policy — CM/Lowry gave the report
citing that the current policy permits certificates to be issued at the request of any
Council Member. She commented that "2.a" should include "and certificate
plaques", clarifying that this form of recognition has been introduced within the
past two years; "2.c" should include "or Commissioner", and 1. Provisions for
City Council member Recognition" end after will apply."
M/Herrera commented on the difficulties when outlining specific circumstances
for presentations. MPT/Huff stated that, even though the policy does not specify
individual Council members, theoriginal policy stay intact. There was discussion
as to the need to address this matter. C/O'Connor indicated that she had never
"individually" requested a certificate, was not aware of any difficulties, and to
retain the policy as is. She concurred with M/Herrera that attempting to itemize is
difficult as some categories may inadvertently be omitted.
C/Chang commented that every effort is made by staff to acquire all Council's
signatures for the certificates but sometimes that is not possible. It is the
individual Council Member's responsibility in presenting certificates appropriately.
Brief discussion continued citing convenience and authorization in using
electronic signatures.
It was the consensus of Council to table the item until August 5; having the policy
retain a general approach.
Amendment Defining Use of Individualize d City Council Stationery —
M/Herrera gave a brief report.
JULY 15, 2003 PAGE 3 STUDY SESSION
CM/Lowry commented that the policy also addresses staffs use of computers
during personal -time, break times, lunch, and afterwork hours.
C/O'Connor and C/Zirbes commented on retain ing the policy in pl ace. MPT/Huff
had no problem with the language being suggested. C/Chang indicated that the
policies are guidelines, it's the responsibility of the individual Council member,
and that it should be used with good faith.
Brief discussion followed as to the need to address the matter this evening and
reviewing the policy in a piecemeal manner . It was the consensus of Council to
table the issue and reschedule itfor the August 5 meeting.
Starshine Park ADA and Park Improvement Project Presentation —
CSD/Rose gave the report citing that the City is a recipient of $84,338, and that
at this time, the balance of the project's cost is approximately $160,000.
Additional grant application has been submitted to the Waste Tire Playground
Cover Grant Program, and that the City is possibly eligible to receive more
funding through Prop 12 and Prop 40.
He further reported that repairs are necessary as the current equipment has
been damaged, that a neighborhood meeting was held and concerns were
expressed to include equipment for elementary and pre-school ages, and that it
was the Parks & Recreation Commission's recommendation to have Council
review this project to be included in the FY 2003-2004 budget.
CSD/Rose responded to MPT/Huff that the transition was initially planned in
1991 within the Master Plan, that Diamond Bar has demonstrated a good -faith
effort, approximately 5 out of 12 parks have been ADA retrofitted, and that the
Grant Funding would not be in jeopardy if not used immediately.
M/Herrera stated that the FY 2003-2004 budget has already been adopted and
cited the importance to stay within budget, especially since it is not known what
the State is going to do, and that unless it is critical, the item be considered in
next year's budget. MPT/Huff and C/Chang concurred.
Goals and Objectives for FY 2003-04 — DCM Doyle provided reports that
prioritized the rankings and the methodolog y used. He suggested Council review
and discuss to give staff a clearer picture. He commented that some items have
0's and X's, should they receive three or more, that item woul d be removed from
the list. This resulted in the following:
Page 1 :
Council Appointed Committees — leave on the list.
Code of Ethics and Council Policy— should be merged
JULY 15, 2003 PAGE 4 STUDY SESSION
Page 2:
Comprehensive Ordinance - should be merged with Part-time Neighborhood
Improvement Officer on page 6. Discussion included management of signs,
difficulties encountered during election years, requiring fees and/or deposits from
candidates, and the enforcem ent of violations.
CA/Jenkins referenced an analysis involving categories and procedures to
enforce removal of election signs on pub lic property versus private property.
JCC Donation - leave on the list.
Page 3:
Develop entry signs - leave on the list.
Pape 4:
City-wide speeding - leave on the list.
Computerized Signal Management System -should be merged with next item,
In-house traffic signal synchronization system.
Bike Lane along Grand Avenue - remove.
Hire Consultant to study In -town shuttle service- remove.
Pape 5:
Work with Chamber of Commerce - leave on the list.
Work with County/acquiring DB Golf Course - leave on the list.
Page 6:
Establish departmental procedures - leave on the list.
Part-time Neighborhood Improvement Officer - merge with Comprehensive
Ordinance on Page 2.
Page 7:
Review parking ordinances - leave on the list.
Develop Cost/Benefit - leave on the list.
Utilize DBTV - remove. Discussion included current programming versus .
Compile list of properties - leave on the list.
JULY 15, 2003 PAGE 5 STUDY SESSION
Study alternate uses of library site — remove.
"Mayor/Council Member for a day" program — remove.
Adjournment: There being no further business, M/Herrera recessed the Study
Session at 6:30 p.m. to the Regular Meeting of the City Council.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
The foregoing minutes are hereby approved this --- day of-----------, 2003.
Carol Herrera, Mayor
JULY 15, 2003
PAGE 2
STUDY SESSION
In addition, CA/Jenkins reported that there is no reportabf action on the item
listed on the agenda.
STUDY SESSION: M/Herrera called the Study Session to order at 5:05 p.m. in
Room CC -8 of the government Center/South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, and
Mayor Herrera.
Staff Present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; David
Doyle, Deputy City Manager; James DeStefano, Deputy City Manager; Linda
Magnuson, Finance Director; David Liu, Public Works Director; Bob Rose,
Community Services Director; April Blakey, Public Information Manager; Fred
Alamolhoda, Senior Engineer; Kim Crews, Senior Management Analyst; Sharon
Gomez, Management Analyst; Tommye Cribbins, Acting Executive Assistant;
and Nancy Whitehouse, Acting City Clerk.
► Amendment of Certificate/Recognition Policy — CM/Lowry gave the report
citing that the current policy permits certificates to be issued at the request of any
Council Member. She commented that "2.a" should include "and certificate
plaques", clarifying that this form of recognition has been introduced within the
past two years; "2.c" should include "or Commissioner", and "3. Provisions for
City Council member Recognition" end after "....will apply."
M/Herrera commented on the difficulties when outlining specific circumstances
for presentations. MPT/Huff stated that, even though the policy does not specify
individual Council members, the original policy stay intact. There was discussion
as to the need to address this matter. C/O'Connor indicated that she had never
"individually" requested a certificate, was not aware of any difficulties, and to
retain the policy as is. She concurred with M/Herrera that attempting to itemize is
difficult as some categories may inadvertently be omitted.
C/Chang commented that every effort is made by staff to acquire all Council's
signatures for the certificates but sometimes that is not possible. It is the
individual Council Member's responsibility in presenting certificates appropriately.
Brief discussion continued citing convenience and authorization in using
electronic signatures.
It was the consensus of Council to table the item until August 5; having the policy
retain a general approach.
► Amendment Defining Use of Individualized City Council Stationery —
M/Herrera gave a brief report.
JULY 15, 2003 PAGE 3 "4-W , STUDY SESSION
CM/Lowry commented that the policy also addresses staff's use of computers
during personal -time, break times, lunch, and afterwork hours.
C/O'Connor and C/Zirbes commented on retaining the policy in place. MPT/Huff
had no problem with the language being suggested. C/Chang indicated that the
policies are guidelines, it's the responsibility of the individual Council member,
and that it should be used with good faith.
Brief discussion followed as to the need to address the matter this evening and
reviewing the policy in a piecemeal manner. It was the consensus of Council to
table the issue and reschedule it for the August 5 meeting.
No. Starshine Park ADA and Park Improvement Project Presentation —
CSD/Rose gave the report citing that the City is a recipient of $84,338, and that
at this time, the balance of the project's cost is approximately $160,000.
Additional grant application has been submitted to the Waste Tire Playground
Cover Grant Program, and that the City is possibly eligible to receive more
funding through Prop 12 and Prop 40.
He further reported that repairs are necessary as the current equipment has
been damaged, that a neighborhood meeting was held and concerns were
expressed to include equipment for elementary and pre-school ages, and that it
was the Parks & Recreation Commission's recommendation to have Council
review this project to be included in the FY 2003-2004 budget.
CSD/Rose responded to MPT/Huff that the transition was initially planned in
1991 within the Master Plan, that Diamond Bar has demonstrated a good -faith
effort, approximately 5 out of 12 parks have been ADA retrofitted, and that the
Grant Funding would not be in jeopardy if not used immediately.
M/Herrera stated that the FY 2003-2004 budget has already been adopted and
cited the importance to stay within budget, especially since it is not known what
the State is going to do, and that unless it is critical, the item be considered in
next year's budget. MPT/Huff and C/Chang concurred.
► Goals and Objectives for FY 2003-04 — DCM Doyle provided reports that
prioritized the rankings and the methodology used. He suggested Council review
and discuss to give staff a clearer picture. He commented that some items have
0's and X's, should they receive three or more, that item would be removed from
the list. This resulted in the following:
Page 1:
Council Appointed Committees — leave on the list.
Code of Ethics and Council Policy — should be merged.
JULY 15, 2003 PAGE 4 '412, STUDY SESSION
Page 2:
Comprehensive Ordinance — should be merged with Part-time Neighborhood
Improvement Officer on page 6. Discussion included management of signs,
difficulties encountered during election years, requiring fees and/or deposits from
candidates, and the enforcement of violations.
CA/Jenkins referenced an analysis involving categories and procedures to
enforce removal of election signs on public property versus private property.
JCC Donation — leave on the list.
Page 3:
Develop entry signs — leave on the list.
Page 4:
City-wide speeding — leave on the list.
Computerized Signal Management System — should be merged with next item,
In-house traffic signal synchronization system.
Bike Lane along Grand Avenue — remove.
Hire Consultant to study In -town shuttle service — remove.
Page 5:
Work with Chamber of Commerce — leave on the list.
Work with County/acquiring DB Golf Course — leave on the list.
Page 6:
Establish departmental procedures — leave on the list.
Part-time Neighborhood Improvement Officer — merge with Comprehensive
Ordinance on Page 2.
Page 7:
Review parking ordinances — leave on the list.
Develop Cost/Benefit — leave on the list.
Utilize DBTV — remove. Discussion included current programming versus .
Compile list of properties — leave on the list.
JULY 15, 2003 PAGE 5 STUDY SESSION
Study alternate uses of library site — remove.
"Mayor/Council Member for a day" program — remove.
Adjournment: There being no further business, M/Herrera recessed the Study
Session at 6:30 p.m. to the Regular Meeting of the City Council.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
The foregoing minutes are hereby approved this _ day of , 2003.
Carol Herrera, Mayor
JULY 15, 2003 PAGE 2 STUDY SESSION
In addition, CA/Jenkins reported that there is no reportab(action on the item
listed on the agenda.
STUDY SESSION: M/Herrera called the Study Session to order at 5:05 p.m. in
Room CC-8 of the government Center/South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tern Huff, and
Mayor Herrera.
Staff Present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; David
Doyle, Deputy City Manager; James DeStefano, Deputy City Manager; Linda
Magnuson, Finance Director; David Liu, Public Works Director; Bob Rose,
Community Services Director; April Blakey, Public Information Manager; Fred
Alamolhoda, Senior Engineer; Kim Crews, Senior Management Analyst; Sharon
Gomez, Management Analyst; Tommye Cribbins, Acting Executive Assistant;
and Nancy Whitehouse, Acting City Clerk.
- Amendment of Certificate/Recognition Policy - CM/Lowry gave the report
citing that the current policy permits certificates to be issued at the request of any
Council Member. She commented that "2.a" should include "and certificate
plaques", clarifying that this form of recognition has been introduced within the
past two years; "2.c" should include "or Commissioner", and "3. Provisions for
City Council member Recognition" end after will apply."
M/Herrera commented on the difficulties when outlining specific circumstances
for presentations. MPT/Huff stated that, even though the policy does not specify
individual Council members, the original policy stay intact. There was discussion
as to the need to address this matter. C/O'Connor indicated that she had never
"individually" requested a certificate, was not aware of any difficulties, and to
retain the policy as is. She concurred with M/Herrera that attempting to itemize is
difficult as some categories may inadvertently be omitted.
C/Chang commented that every effort is made by staff to acquire all Council's
signatures for the certificates but sometimes that is not possible. It is the
individual Council Member's responsibility in presenting certificates appropriately.
Brief discussion continued citing convenience and authorization in using
electronic signatures.
It was the consensus of Council to table the item until August 5; having the policy
retain a general approach.
- Amendment Defining Use of Individualized City Council Stationery -
M/Herrera gave a brief report.
JULY 15, 2003 PAGE 3
STUDY SESSION
CM/Lowry commented that the policy also addresses sta fs use of computers
during personal-time, break times, lunch, and afterwork hours.
C/O'Connor and C/Zirbes commented on retaining the policy in place. MPT/Huff
had no problem with the language being suggested. C/Chang indicated that the
policies are guidelines, it's the responsibility of the individual Council member,
and that it should be used with good faith.
Brief discussion followed as to the need to address the matter this evening and
reviewing the policy in a piecemeal manner. It was the consensus of Council to
table the issue and reschedule it for the August 5 meeting.
- Starshine Park ADA and Park Improvement Project Presentation -
CSD/Rose gave the report citing that the City is a recipient of $84,338, and that
at this time, the balance of the project's cost is approximately $160,000.
Additional grant application has been submitted to the Waste Tire Playground
Cover Grant Program, and that the City is possibly eligible to receive more
funding through Prop 12 and Prop 40.
He further reported that repairs are necessary as the current equipment has
been damaged, that a neighborhood meeting was held and concerns were
expressed to include equipment for elementary and pre-school ages, and that it
was the Parks & Recreation Commission's recommendation to have Council
review this project to be included in the FY 2003-2004 budget.
CSD/Rose responded to MPT/Huff that the transition was initially planned in
1991 within the Master Plan, that Diamond Bar has demonstrated a good-faith
effort, approximately 5 out of 12 parks have been ADA retrofitted, and that the
Grant Funding would not be in jeopardy if not used immediately.
M/Herrera stated that the FY 2003-2004 budget has already been adopted and
cited the importance to stay within budget, especially since it is not known what
the State is going to do, and that unless it is critical, the item be considered in
next year's budget. MPT/Huff and C/Chang concurred.
- Goals and Objectives for FY 2003-04 - DCM Doyle provided reports that
prioritized the rankings and the methodology used. He suggested Council review
and discuss to give staff a clearer picture. He commented that some items have
0's and X's, should they receive three or more, that item would be removed from
the list. This resulted in the following:
Page 1:
Council Appointed Committees - leave on the list.
Code of Ethics and Council Policy - should be merged.
JULY 15, 2003 PAGE 4
Page 2:
Comprehensive Ordinance - should be merged with Part-time Neighborhood
Improvement Officer on page 6. Discussion included management of signs,
difficulties encountered during election years, requiring fees and/or deposits from
candidates, and the enforcement of violations.
CA/Jenkins referenced an analysis involving categories and procedures to
enforce removal of election signs on public property versus private property.
JCC Donation - leave on the list.
Page 3:
Develop entry signs - leave on the list.
Page 4:
City-wide speeding - leave on the list.
Computerized Signal Management System - should be merged with next item,
In-house traffic signal synchronization system.
Bike Lane along Grand Avenue - remove.
Hire Consultant to study In -town shuttle service - remove.
Page 5:
Work with Chamber of Commerce - leave on the list.
Work with County/acquiring DB Golf Course - leave on the list.
Page 6:
Establish departmental procedures - leave on the list.
Part-time Neighborhood Improvement Officer - merge with Comprehensive
Ordinance on Page 2.
Page 7:
Review parking ordinances - leave on the list.
Develop Cost/Benefit - leave on the list.
Utilize DBTV - remove. Discussion included current programming versus .
Compile list of properties - leave on the list.
JULY 15, 2003 PAGE 5
Study alternate uses of library site - remove.
"Mayor/Council Member for a day" program - remove.
STUDY SESSION
Adjournment: There being no further business, M/Herrera recessed the Study
Session at 6:30 p.m. to the Regular Meeting of the City Council.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No. 6.1.2
MINUTES OF THE DIAMOND BAR CITY COUNCIL
REGULAR MEETING
JULY 15, 2003
CALL TO ORDER: M/Herrera called the Regular City Council Meeting to order
at 6:30 p.m. in the Government Center/South Coast Air Quality Management
District Auditorium, 21865 E. Copley Drive, Diamond Bar, CA.
CA/Jenkins reported that at approximately 4:35 p.m. the City Council held a
closed session. The City Council added a Federal Court Case for the Coalition
for Practical Regulations (CPR) v. Region al Water Control Board, et al. trash,
(TMDL), Case No. C -02 -5244 -SBA, finding the need to take action relative to an
appeal of adverse Federal Court's decision that came to the City after the posting
of the Agenda. After receiving a 5-0 vote, this item was then added to the
Council's Closed Session agenda.
The Mayor then solicited public comments related to the listed item on the
Agenda relative to a threat of litigation from the Law Firm of Allan Matkins and
the item added. There being none, Council entered into Closed Session.
Further, CA/Jenkins cited that the one reportable action of the Closed Session
was, by unanimous vote, to approve the City's participation in the appeal of the
Ninth Circuit Court of Appeal of the Trash/TMDL litigation against the Water
Quality Control Board.
In addition, CA/Jenkins reported that there is no reportable action on the item
listed on the agenda.
PLEDGE OF ALLEGIANCE: M/Herrera lead the Pledge of Allegiance.
INVOCATION: Dr. James Preice, Diamond Canyon Christian Center
ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem
Huff, and Mayor Herrera
Staff Present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; David
Doyle, Deputy City Manager; James DeStefano, Deputy City Manager; Linda
Magnuson, Finance Director; David Liu, Public Works Director; Bob Rose,
Community Services Director; April Blakey, Public Information Manager; Fred
Alamolhoda, Senior Engineer; Sharon Gomez, Management Analyst; Tommye
Cribbins, Acting Executive Assistant; Captain Alex Yim and Lt. Joe Maxey,
Sheriffs Department; Assistant Chief John Nieto, Fire Department; and Nancy
Whitehouse, Acting City Clerk.
APPROVAL OF AGENDA: CM/Lowry reported that the City Council discussed
the Council's certificate/reco gnition policy, Consent Calendar, Item 6.12, with
JULY 15, 2003 PAGE 2 CITY COUNCIL MEETING
staff at the Study Session. It was determined to remove the item from this
evening's Consent Calendar and reschedule it to the August 5, 2003, meeting.
Further, that Consent Calendar Item 6.13 will also be rescheduled to the August
5, 2003, agenda. After reviewing the Goals and Objectives, staff will bring back
the prioritized listing atthe next meeting.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
Certificate Proclaiming Probation and Parole Officers' Week, July 20-26, 2003.
Presentation of City tile to APR Consulting, Inc. as business of the Month, for
July 2003, and display of Busi ness of the Month video.
CITY MANAGER REPORTS AND RECOMMENDATIONS: None offered.
PUBLIC COMMENTS: Denise Amid commented that her daughter Alyssa
attends the City's Summer Day Camp Program. She cited the mechanical
deficiency that caused a slight explosion on the bus while traveling back the
excursion to the beach on July 9, and lauded City staff and volunteers in their
quick and professional response to assure comfort and safety of the children.
They demonstrated a proficiency and efficiency in working with the CHP and bus
driver.
Further, the City is to be commended for the training that is provided to staff.
They have never experienced any incidents in the four years that her daughter
has attended the City's programs. She expressed high commendations to Camp
Leaders Desiree Antuna and Arthur Garcia, as well as the Volunteers, Bryan
Norden, Leslie Ross, and Caitlen Kemble.
SCHEDULE OF FUTURE EVENTS: CM/Lowry identified the following:
5.1 CONCERT IN THE PARK- CHICO ( Latin) — July 16, 2003 — 6:30 — 8:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.2 PLANNING COMMISSION MEETING — July 22, 2003 — 7:00 p.m.,
Government Center/AQMD Auditorium, 21865 E. Copley Drive.
5.3 CONCERT IN THE PARK — ROCKIT SCIENTISTS (50's) — July 23, 2003 —
6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spring Drive.
5.4 PARKS AND RECREATION COMMISSION MEETING — July 24, 2003 —
7:00 p.m., Government Center/AQMD Hearing Board Room, 21865 E.
Copley Dr.
5.5 CONCERT IN THE PARK — SIL VERADOS (Country) — July 30, 2003 —
6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spring Drive.
JULY 15, 2003 PAGE 3 CITY COUNCIL MEETING
5.6 PUBLIC SAFETY COMMITTEE — August 4, 2003 — 7:00 p.m., Diamond
Bar/Walnut Sheriff Station, 21695 E. Valley Boulevard, Walnut.
5.7 CITY COUNCIL MEETING — August 5, 2003 — 6:30 p.m., Government
Center/ AQMD Auditorium, 21865 E. Copley Drive.
CONSENT CALENDAR: C/Chang announced that Item 6.1.4, page 2, last
paragraph under his comments, should be amended to read, "the remainder
amount can be matched through his personal fund."
C/Zirbes moved, C/Chang seconded, to approve the Consent Calendar with the
amendment to 6.1.4 as stated, and the removal of items 6.7, 6.12, and 6.13.
Motion was carried bythe following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, and
M/Herrera
NOES: COUNCIL MEMBERS: None.
ABSENT: COUNCIL MEMBERS: None.
6.1 Approved City Council Minutes
6.1.1 Joint Meeting of the City Council and Parks and Recreation
Commission of May 27, 2003.
6.1.2 Study Session of June 17.
6.1.3 Regular Meeting of June 17, 2003.
6.1.4 Study Session of July 1, 2003.
6.1.5 Regular Meeting of July 1,2003.
6.2 Received and Filed Planning Commission Minutes - Regular Meeting of
June 10, 2003.
6.3 Received and Filed Parks & Recreation Commission Minutes — Regular
Meeting of May 22, 2003.
6.4 Approved Warrant Registers dated July 3, 200 3, and July 10, 2003,
totaling $762,244.28.
6.5 Authorized the City Clerk to file the Notice of Completions and release any
retention amount thirty-five days after the recordation date for the traffic
signal improvement project atthe intersections of Diamond Bar Boulevard at
Silver Hawk Drive; Diamond Bar Boulevard at Clear Creek Canyon Drive;
Golden Springs Drive at Sylvan Glen Road; and Diamond Bar Boulevard at
Sr -57 Northbound On -Ramp.
JULY 15, 2003 PAGE 4 CITY COUNCIL MEETING
6.6 Adopted Resolution No. 2003-46: Opposing AB 1268 (Wiggins) Land Use
6.7 Removed and rescheduled to August 5, 2003 , Adopt Resolution No. 2003-
47 Amending "Section 8 — Use Of City Media" Of Resolution No. 96-28
Defining Use Of Individualized City Council Stationery.
6.8 Adopted Resolution No. 2003-48: Authorizing Investment Monies In The
Local Agency Investment Fund and Cha nging Titles of Those Authorized To
Make Deposits And Withdrawal Of Monies.
6.9 Approved Annual Extension of the Agreement with Tennis Anyone for
recreational tennis instruction for FY 2003-04 for an amount not to exceed
$45,000.
6.10 Approved Salary Increase For City Manager.
6.11 Approved Revised January through May 2003 Treasurer's Statements.
6.12 Removed and rescheduled to August 5, 2003, Consider Amendment Of
Certificate/Reco gnition Policy.
6.13 Removed and rescheduled to August 5, 2003 ; Approval Of Goals And
Objectives For FY 2003-2004.
PUBLIC HEARINGS: None.
COUNCIL CONSDIERATION: None.
7:10 p.m. -Recessed the meeting to the Public Financing Authority.
7:15 p.m. — Reconvened the City Council meeting.
COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O'Connor thanked staff for a wonderful July 4 celebration, reporting that over
7,000 people was in attendance, as well as staffs efforts with the DB Community
Foundation sponsored Concert in the Park. She extended an invitation to
everyone to attend and participate atthe concerts.
She commented that the Foundation has raised over $60,000 with the tile orders
and that the first order has been submitted and will be ready for the
Community/Senior Center Grand Opening. Further, that the multi -tile
arrangement costs are slightly more than anticipated, referring to the Mayors -tile
array that takes 16 tiles at$100 per tile,
JULY 15, 2003 PAGE 5 CITY COUNCIL MEETING
bringing the total amount to $1,600 for the Mayors' tiles. The multi -tile arrays and
their costs will be revisited. She announced that there are still community tiles
available.
C/Zirbes agreed that the fireworks events were terrific. He stated that he
attended the CalTrans monthly meeting on July 9 and that there were
approximately 60 people in attendance, the majority from south of Golden
Springs and east of Brea Canyon. These were the residents that would be
experiencing a major impact with the closures. He stated that the community
should look for signs by CalTrans, which should beforthcoming, and that the City
will make every effort to keep the community posted, via the website and DBTV.
He commented that he was encouraged with the direction Council and the City
are headed and that he is proud to serve the community; that Diamond Bar is a
desirable city in which to live.
C/Chang concurred with Council members regarding the July 4 event and
expressed compliments to staff on thei r efforts and to the community in
supporting the event. He was glad to be able to bring a healthy and enjoyable
event to the community.
Healso cited the desirability to live in Diamond Bar and that the characteristic for
this include a well-maintaine d city, it's a friendly community, and the quality of life
is exceptional.
MPT/Huff reported that he attended the Senior's Western Bar-b-que and He
stated that the July 4 event was nice and that the service clubs not only had a
good time, but that itwas also a profitable fundraiser for them.
He reported that, as president, he also attended a meeting of the Council of
Governments, on July 8, and cited the hurdles in trying to get a consensus of 31
cities to meet to outline an agenda.
Further, the Four Corners Transportation Committee met yesterday. They are
attempting to nurture projects that would not necessarily receive support since
they're on the "fringe" of the counties, such as Diamond Bar that experiences
traffic impacts that actually start in San Bernardino County. The Transportation
Committee attempts to pool resources to produce a greater impact; they
assisted Pomona in the lobbying for funds to get the interchange at Mission and
the 71. A listhad been developed several years ago, this meeting was primarily
updates. He reported that funding has disappeared due to the State's situation,
citing how the 71 Road, between the 60 and 10 Freeways, scheduled to be up-
graded to a freeway was pulled and now they are looking at construction in the
next 6-8 years.
JULY 15, 2003 PAGE 6 CITY COUNCIL MEETING
M/Herrera also thanked staff for their preparation of the July celebration. She
reported that the City of Dia mond Bar does not have a large number of staff; that
they work hard and does a good job. Further, she concurs that Diamond Bar is
the place to live, wonderful do the public safety commitment and attendance.
Adjournment: There being no further business, M/Herrera adjourned the
meeting at 7:27 p.m.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
The foregoing minutes are hereby approved this ___ day of___________, 2003.
Carol Herrera, Mayor
JULY 15, 2003 PAGE 2 'LAITY COUNCIL MEETING
Further, that Consent Calendar Item 6.13 will also be rescheduled to the August
5, 2003, agenda. After reviewing the Goals and Objectives, staff will bring back
the prioritized listing at the next meeting.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
Certificate Proclaiming Probation and Parole Officers' Week, July 20-26, 2003.
Presentation of City tile to APR Consulting, Inc. as business of the Month, for
July 2003, and display of Business of the Month video.
CITY MANAGER REPORTS AND RECOMMENDATIONS: None offered.
PUBLIC COMMENTS: Denise Amid commented that her daughter Alyssa
attends the City's Summer Day Camp Program. She cited the mechanical
deficiency that caused a slight explosion on the bus while traveling back the
excursion to the beach on July 9, and lauded City staff and volunteens in their
quick and professional response to assure comfort and safety of the children.
They demonstrated a proficiency and efficiency in working with the CHP and bus
driver.
Further, the City is to be commended for the training that is provided to staff.
They have never experienced any incidents in the four years that her daughter
has attended the City's programs. She expressed high commendations to Camp
Leaders Desiree Antuna and Arthur Garcia, as well as the Volunteens, Bryan
Norden, Leslie Ross, and Caitlen Kemble.
SCHEDULE OF FUTURE EVENTS: CM/Lowry identified the following:
5.1 CONCERT IN THE PARK- CHICO ( Latin) — July 16, 2003 — 6:30 — 8:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.2 PLANNING COMMISSION MEETING — July 22, 2003 — 7:00 p.m.,
Government Center/AQMD Auditorium, 21865 E. Copley Drive.
5.3 CONCERT IN THE PARK — ROCKIT SCIENTISTS (50's) — July 23, 2003 —
6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spring Drive.
5.4 PARKS AND RECREATION COMMISSION MEETING —July 24, 2003 —
7:00 p.m., Government Center/AQMD Hearing Board Room, 21865 E.
Copley Dr.
5.5 CONCERT IN THE PARK — SILVERADOS (Country) — July 30, 2003 —
6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spring Drive.
JULY 15, 2003 PAGE 3 . CITY COUNCIL MEETING
5.6 PUBLIC SAFETY COMMITTEE — August 4, 2003 — 7:00 p.m., Diamond
Bar/Walnut Sheriff Station, 21695 E. Valley Boulevard, Walnut.
5.7 CITY COUNCIL MEETING —August 5,2003-6:30 p.m., Government
Center/ AQMD Auditorium, 21865 E. Copley Drive.
CONSENT CALENDAR: C/Chang announced that Item 6.1.4, page 2, last
paragraph under his comments, should be amended to read, "the remainder
amount can be matched through his personal fund."
C/Zirbes moved, C/Chang seconded, to approve the Consent Calendar with the
amendment to 6.1.4 as stated, and the removal of items 6.7, 6.12, and 6.13.
Motion was carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, and
M/Herrera
NOES: COUNCIL MEMBERS: None.
ABSENT: COUNCIL MEMBERS: None.
6.1 Approved City Council Minutes:
6.1.1 Joint Meeting of the City Council and Parks and Recreation
Commission of May 27, 2003.
6.1.2 Study Session of June 17.
6.1.3 Regular Meeting of June 17, 2003.
6.1.4 Study Session of July 1, 2003.
6.1.5 Regular Meeting of July 1, 2003.
6.2 Received and Filed Planning Commission Minutes - Regular Meeting of
June 10, 2003.
6.3 Received and Filed Parks & Recreation Commission Minutes — Regular
Meeting of May 22, 2003.
6.4 Approved Warrant Registers dated July 3, 2003, and July 10, 2003,
totaling $762,244.28.
6.5 Authorized the City Clerk to file the Notice of Completions and release any
retention amount thirty-five days after the recordation date for the traffic
signal improvement project at the intersections of Diamond Bar Boulevard at
Silver Hawk Drive; Diamond Bar Boulevard at Clear Creek Canyon Drive;
Golden Springs Drive at Sylvan Glen Road; and Diamond Bar Boulevard at
Sr -57 Northbound On -Ramp.
JULY 15, 2003 PAGE 4 lot7,CITY COUNCIL MEETING
6.6 Adopted Resolution No. 2003-46: Opposing AB 1268 (Wiggins) Land Use.
6.7 Removed and rescheduled to August 5, 2003, Adopt Resolution No. 2003-
47 Amending "Section 8 — Use Of City Media" Of Resolution No. 96-28
Defining Use Of Individualized City Council Stationery.
6.8 Adopted Resolution No. 2003-48: Authorizing Investment Monies In The
Local Agency Investment Fund and Changing Titles of Those Authorized To
Make Deposits And Withdrawal Of Monies.
6.9 Approved Annual Extension of the Agreement with Tennis Anyone for
recreational tennis instruction for FY 2003-04 for an amount not to exceed
$45,000.
6.10 Approved Salary Increase For City Manager.
6.11 Approved Revised January through May 2003 Treasurer's Statements.
6.12 Removed and rescheduled to August 5, 2003, Consider Amendment Of
Certificate/Recognition Policy.
6.13 Removed and rescheduled to August 5, 2003, Approval Of Goals And
Objectives For FY 2003-2004.
PUBLIC HEARINGS: None.
COUNCIL CONSDIERATION: None.
7:10 p.m. - Recessed the meeting to the Public Financing Authority.
7:15 p.m. — Reconvened the City Council meeting.
COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O'Connor thanked staff for a wonderful July 4 celebration, reporting that over
7,000 people was in attendance, as well as staff's efforts with the DB Community
Foundation sponsored Concert in the Park. She extended an invitation to
everyone to attend and participate at the concerts.
She commented that the Foundation has raised over $60,000 with the tile orders
and that the first order has been submitted and will be ready for the
Community/Senior Center Grand Opening. Further, that the multi -tile
arrangement costs are slightly more than anticipated, referring to the Mayors -tile
array that takes 16 tiles at $100 per tile,
JULY 15, 2003 PAGE 5 . 1TY COUNCIL MEETING
bringing the total amount to $1,600 for the Mayors' tiles. The multi -tile arrays and
their costs will be revisited. She announced that there are still community tiles
available.
C/Zirbes agreed that the fireworks events were terrific. He stated that he
attended the CalTrans monthly meeting on July 9 and that there were
approximately 60 people in attendance, the majority from south of Golden
Springs and east of Brea Canyon. These were the residents that would be
experiencing a major impact with the closures. He stated that the community
should look for signs by CalTrans, which should be forthcoming, and that the City
will make every effort to keep the community posted, via the website and DBTV.
He commented that he was encouraged with the direction Council and the City
are headed and that he is proud to serve the community; that Diamond Bar is a
desirable city in which to live.
C/Chang concurred with Council members regarding the July 4 event and
expressed compliments to staff on their efforts and to the community in
supporting the event. He was glad to be able to bring a healthy and enjoyable
event to the community.
He also cited the desirability to live in Diamond Bar and that the characteristic for
this include a well-maintained city, it's a friendly community, and the quality of life
is exceptional.
MPT/Huff reported that he attended the Senior's Western Bar-b-que and He
stated that the July 4 event was nice and that the service clubs not only had a
good time, but that it was also a profitable fundraiser for them.
He reported that, as president, he also attended a meeting of the Council of
Governments, on July 8, and cited the hurdles in trying to get a consensus of 31
cities to meet to outline an agenda.
Further, the Four Corners Transportation Committee met yesterday. They are
attempting to nurture projects that would not necessarily receive support since
they're on the "fringe" of the counties, such as Diamond Bar that experiences
traffic impacts that actually start in San Bernardino County. The Transportation
Committee attempts to pool resources to produce a greater impact; they
assisted Pomona in the lobbying for funds to get the interchange at Mission and
the 71. A list had been developed several years ago, this meeting was primarily
updates. He reported that funding has disappeared due to the State's situation,
citing how the 71 Road, between the 60 and 10 Freeways, scheduled to be up-
graded to a freeway was pulled and now they are looking at construction in the
next 6-8 years.
JULY 15, 2003 PAGE 6 -1—,* CITY COUNCIL MEETING
M/Herrera also thanked staff for their preparation of'ihe July celebration. She
reported that the City of Diamond Bar does not have a large number of staff; that
they work hard and does a good job. Further, she concurs that Diamond Bar is
the place to live, wonderful do the public safety commitment and attendance.
Adjournment: There being no further business, M/Herrera adjourned the
meeting at 7:27 p.m.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
JULY 15, 2003 PAGE 2 W, ITY COUNCIL MEETING
Further, that Consent Calendar Item 6.13 will also be rescheduled to the August
5, 2003, agenda. After reviewing the Goals and Objectives, staff will bring back
the prioritized listing at the next meeting.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
Certificate Proclaiming Probation and Parole Officers' Week, July 20-26, 2003.
Presentation of City tile to APR Consulting, Inc. as business of the Month, for
July 2003, and display of Business of the Month video.
CITY MANAGER REPORTS AND RECOMMENDATIONS: None offered.
PUBLIC COMMENTS: Denise Amiri commented that her daughter Alyssa
attends the City's Summer Day Camp Program. She cited the mechanical
deficiency that caused a slight explosion on the bus while traveling back the
excursion to the beach on July 9, and lauded City staff and volunteens in their
quick and professional response to assure comfort and safety of the children.
They demonstrated a proficiency and efficiency in working with the CHP and bus
driver.
Further, the City is to be commended for the training that is provided to staff.
They have never experienced any incidents in the four years that her daughter
has attended the City's programs. She expressed high commendations to Camp
Leaders Desiree Antuna and Arthur Garcia, as well as the Volunteens, Bryan
Norden, Leslie Ross, and Caitlen Kemble.
SCHEDULE OF FUTURE EVENTS: CM/Lowry identified the following:
5.1 CONCERT IN THE PARK- CHICO ( Latin) - July 16, 2003 - 6:30 - 8:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.2 PLANNING COMMISSION MEETING - July 22, 2003 - 7:00 p.m.,
Government Center/AQMD Auditorium, 21865 E. Copley Drive.
5.3 CONCERT IN THE PARK - ROCKIT SCIENTISTS (50's) - July 23,2003-
6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spring Drive.
5.4 PARKS AND RECREATION COMMISSION MEETING - July 24,2003-
7:00 p.m., Government Center/AQMD Hearing Board Room, 21865 E.
Copley Dr.
5.5 CONCERT IN THE PARK - SILVERADOS (Country) - July 30, 2003 -
6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spring Drive.
JULY 15, 2003 PAGE 3 ' ITY COUNCIL MEETING
5.6 PUBLIC SAFETY COMMITTEE - August 4, 2003 - 7:00 p.m., Diamond
Bar/Walnut Sheriff Station, 21695 E. Valley Boulevard, Walnut.
5.7 CITY COUNCIL MEETING - August 5,2003-6:30 p.m., Government
Center/ AQMD Auditorium, 21865 E. Copley Drive.
CONSENT CALENDAR: C/Chang announced that Item 6.1.4, page 2, last
paragraph under his comments, should be amended to read, "the remainder
amount can be matched through his personal fund."
C/Zirbes moved, C/Chang seconded, to approve the Consent Calendar with the
amendment to 6.1.4 as stated, and the removal of items 6.7, 6.12, and 6.13.
Motion was carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, and
M/Herrera
NOES: COUNCIL MEMBERS: None.
ABSENT: COUNCIL MEMBERS: None.
6.1 Approved City Council Minutes:
6.1.1 Joint Meeting of the City Council and Parks and Recreation
Commission of May 27, 2003.
6.1.2 Study Session of June 17.
6.1.3 Regular Meeting of June 17, 2003.
6.1.4 Study Session of July 1, 2003.
6.1.5 Regular Meeting of July 1, 2003.
6.2 Received and Filed Planning Commission Minutes - Regular Meeting of
June 10, 2003.
6.3 Received and Filed Parks & Recreation Commission Minutes - Regular
Meeting of May 22, 2003.
6.4 Approved Warrant Registers dated July 3, 2003, and July 10, 2003,
totaling $762,244.28.
6.5 Authorized the City Clerk to file the Notice of Completions and release any
retention amount thirty-five days after the recordation date for the traffic
signal improvement project at the intersections of Diamond Bar Boulevard at
Silver Hawk Drive; Diamond Bar Boulevard at Clear Creek Canyon Drive;
Golden Springs Drive at Sylvan Glen Road; and Diamond Bar Boulevard at
Sr -57 Northbound On -Ramp.
JULY 15, 2003 PAGE 4 va0t CITY COUNCIL MEETING
6.6 Adopted Resolution No. 2003-46: Opposing AB 1268 (Wiggins) Land Use.
6.7 Removed and rescheduled to August 5, 2003, Adopt Resolution No. 2003
47 Amending "Section 8 - Use Of City Media" Of Resolution No. 96-28
Defining Use Of Individualized City Council Stationery.
6.8 Adopted Resolution No. 2003-48: Authorizing Investment Monies In The
Local Agency Investment Fund and Changing Titles of Those Authorized To
Make Deposits And Withdrawal Of Monies.
6.9 Approved Annual Extension of the Agreement with Tennis Anyone for
recreational tennis instruction for FY 2003-04 for an amount not to exceed
$45,000.
6.10 Approved Salary Increase For City Manager.
6.11 Approved Revised January through May 2003 Treasurer's Statements.
6.12 Removed and rescheduled to August 5, 2003, Consider Amendment Of
Certificate/Recognition Policy.
6.13 Removed and rescheduled to August 5, 2003; Approval Of Goals And
Objectives For FY 2003-2004.
PUBLIC HEARINGS: None.
COUNCIL CONSDIERATION: None.
7:10 p.m. - Recessed the meeting to the Public Financing Authority.
7:15 p.m. - Reconvened the City Council meeting.
COUNCIL SUB-COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/O'Connor thanked staff for a wonderful July 4 celebration, reporting that over
7,000 people was in attendance, as well as staff's efforts with the DB Community
Foundation sponsored Concert in the Park. She extended an invitation to
everyone to attend and participate at the concerts.
She commented that the Foundation has raised over $60,000 with the tile orders
and that the first order has been submitted and will be ready for the
Community/Senior Center Grand Opening. Further, that the multi-tile
arrangement costs are slightly more than anticipated, referring to the Mayors-tile
array that takes 16 tiles at $100 per tile,
JULY 15, 2003
VI*
bringing the total amount to $1,600 for the Mayors' tiles. The multi-tile arrays and
their costs will be revisited. She announced that there are still community tiles
available.
C/Zirbes agreed that the fireworks events were terrific. He stated that he
attended the CalTrans monthly meeting on July 9 and that there were
approximately 60 people in attendance, the majority from south of Golden
Springs and east of Brea Canyon. These were the residents that would be
experiencing a major impact with the closures. He stated that the community
should look for signs by CalTrans, which should be forthcoming, and that the City
will make every effort to keep the community posted, via the website and DBTV.
He commented that he was encouraged with the direction Council and the City
are headed and that he is proud to serve the community; that Diamond Bar is a
desirable city in which to live.
C/Chang concurred with Council members regarding the July 4 event and
expressed compliments to staff on their efforts and to the community in
supporting the event. He was glad to be able to bring a healthy and enjoyable
event to the community.
He also cited the desirability to live in Diamond Bar and that the characteristic for
this include a well-maintained city, it's a friendly community, and the quality of life
is exceptional.
MPT/Huff reported that he attended the Senior's Western Bar-b-que and He
stated that the July 4 event was nice and that the service clubs not only had a
good time, but that it was also a profitable fundraiser for them.
He reported that, as president, he also attended a meeting of the Council of
Governments, on July 8, and cited the hurdles in trying to get a consensus of 31
cities to meet to outline an agenda.
Further, the Four Corners Transportation Committee met yesterday. They are
attempting to nurture projects that would not necessarily receive support since
they're on the "fringe" of the counties, such as Diamond Bar that experiences
traffic impacts that actually start in San Bernardino County. The Transportation
Committee attempts to pool resources to produce a greater impact; they
assisted Pomona in the lobbying for funds to get the interchange at Mission and
the 71. A list had been developed several years ago, this meeting was primarily
updates. He reported that funding has disappeared due to the State's situation,
citing how the 71 Road, between the 60 and 10 Freeways, scheduled to be up-
graded to a freeway was pulled and now they are looking at construction in the
next 6-8 years.
PAGE 5 TY COUNCIL MEETING
JULY 15, 2003 PAGE 6 71 CITY COUNCIL MEETING
M/Herrera also thanked staff for their preparation offhe July celebration. She
reported that the City of Diamond Bar does not have a large number of staff; that
they work hard and does a good job. Further, she concurs that Diamond Bar is
the place to live, wonderful do the public safety commitment and attendance.
Adjournment: There being no further business, M/Herrera adjourned the
meeting at 7:27 p.m.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
JUNE 12, 2003
CALL TO ORDER:
Chairman Morris called the meeting to order at 7:07 p.m. in the South Coast Air Quality
Management/Gover nment Center Hearing Board Room, 21865 E. Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Kashyap led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Morris, Vice Chairman Pincher and Commissioners Kashyap and
Torng. Commissioner Virginkar was excused.
Also Present: David Liu, Public Works Director, Sharon Gomez, Management
Analyst; John Ilasin, Assistant Engineer; Debbie Gonzales, Administrative Assistant and
Deputy Diane Dodd.
II. APPROVAL OF MINUTES:
A. Minutes of May 8, 2003.
C/Torng moved, VC/Kashyap seconded to approve the May 8, 2003
minutes as presented. Without objection, the motion was so ordered.
III. COMMISSION COMMENTS: VC/Pincher said that recently Cal State Fullerton
held graduation exercises during which staff member AE/Ilasin received a Masters
of Science in Civil Engineering with a Specialty in Construction Engineering and
Management. She was impressed with his drive and congratulated him on his
wonderful achievement.
The Commissioners offered
accomplishment. Completing
task.
IV. PUBLIC COMMENTS
VI. ITEMS FROM STAFF
unanimous congratulations to AE/Ilasin on his
advanced degrees while working is a formidable
None Offered.
None
A. Traffic Enforcement Update — Report by Deputy Dodd - Received and filed
on the following items:
1. Citations: April 2003
JUNE 12, 2003 PAGE 2 T&T COMMISSION
Deputy Dodd reported that citations continue to increase.
2. Collisions: April 2003
Deputy Dodd reported that the number of collisions have decreased
from 57 in March to 33 in April. As a result of the changes in the
street sweeping ordinance, she has dismissed a lot of citations.
Overall, citations should continue to decrease when additional signs
are installed. During a traffic operation on April 27, citations were
issued for non-compliance of the seat belt and child safety restraint
laws.
3. Radar Trailer Development
4. Results of Traffic Operations
5. Future Deployment of the Radar Trailer
1y1I1�9]IIII - Wli111I:*�0•LI
VIII. NEW BUSINESS:
A. Street Parking Evaluation in front of 20905 Golden Springs Drive.
AE/llasin presented staffs report. Staff recommends that parking be
prohibited at all times on the north side of Golden Springs Drive between
two driveways in front of the business center.
Dr. Blake, owner, Life Chiropractic, 20905 Golden Springs Drive, said that
the problem is not with small sized vehicles and the business owners do not
want to lose the ability to park norma I sized vehicles on the north side of
Golden Springs Drive. Additionally, he does not want Coco's to suffer loss
of business. His concern is with oversized vehicles obstructing the view for
drivers pulling out of the center and would like them banned from the area.
Greg Jones, District Manager, DCS Cabinets, 20885 Golden Springs Drive,
said his firm was opening a showroom in the center two doors from Dr.
Blake's office. His employees often have breakfast at Coco's. As they leave
the Coco's parking lot, they must use the westerly ingress/egress to exit the
center. Often, there are commercial big -rigs parked along the north side of
Golden Springs Drive that make it impossible to see whether vehicles are
approaching from an easterly direction. He supported the notion that
commercial big -rigs should be prohibited from parking on the north side of
Golden Springs Drive.
Greg Moore, Owner, DCS Cabinets, 20885 Golden Springs Drive, agreed
with previous speakers. His concern is that the businesses do not want to
JUNE 12, 2003 PAGE 3 T&T COMMISSION
lose parking for regular sized vehicles. On Saturdays and certain days of
the week the parking lot is bulging at the seams and they need the six to
eight parking spaces for cars. He requested the Commission consider
limiting only commercial parking instead of a complete restriction of all
parking.
Dr. Wolfgang Shane, 20905 Golden Springs Drive, echoed the sentiments
of previous speakers. During lunch and dinner times and because of the
number of fast food and sit down restaurants, the area is quite congested.
However, the businesses really need the street parking. It is very bad to
allow commercial truck parking on the street. There is no safety concern
with regular sized cars. He recommended that the Commission vote to
restrict commercial parking and allow regular sized vehicles to park.
VC/Pincher spent time walking and driving the area. The trucks are a
problem and have been a problem for a long time. She asked if it was legal
for the City to restrict commercial rigs and not restrict normal passenger
cars on a truck route.
PWD/Liu responded that the City's truck route ordinance allows oversized
and overweight vehicles to use Golden Springs Drive as well as portions of
other arterials in the truck route system. In order to identify the needs from a
business perspective, staff would have to consider a much more detailed
analysis of the situation. The one accident that was referenced in staff's
report had nothing to do with an oversized vehicle. In this case, recreational
vehicles could also be an issue. Safety and line -of -sight issues are the
basis for restricting certain types of vehicles. There are many variables
involved in that area such as the close proximity to a busy intersection and
freeway off -ramp, etc. At the same time, staff understands that the center
needs additional parking, a problem that exists throughout the City.
VC/Pincher said she had great difficulty exiting the center at the westerly
ingress/egress. With the big rig parked on the street, there was no way to
make a left turn so she went to the light and made a U-turn to return to the
complex, walk the area, and then exit the center via the easterly driveway.
C/Kashyap visited the area. He observed that as traffic proceeds in a
westerly direction the elevation increases at the westerly driveway. An SUV
would not cause a major threat and one would likely be able to see over the
top of the vehicles. He felt that staff should reconsider restricting the load
limitwithout restricting parking.
Leo Wong, representing Diamond Properties (owner of the center) asked if
it was feasible to set a height restriction on vehicles.
PWD/Liu explained that during a recent study session, the City Council
considered some ofthe issues being discussed this evening with respect to
JUNE 12, 2003 PAGE 4 T&T COMMISSION
oversized vehicles and weight of vehicles. If the City were to consider such
restrictions itwould have to be on a citywide approach.
Chair/Morris drove the area this evening prior to the meeting. The problem
begins before Brea Canyon Road. When driving westerly vehicles have to
maneuver through the In `n Out line that stretches out onto Golden Springs
Drive. When you cross the intersection there were a number of vehicles
waiting to get on the eastbound SR 60. By the time you pass that area
you're ready to get moving. Also, the business center is the only area that
has parking restrictions. He asked staff to provide additional information to
the Commission so that it could make an informed recommendation to the
Council. Hefelt the trafficflow for the entire area should bestudied.
VC/Pincher said the ordinance was passed in 1990. She felt that in 13 years
there had been a considerable increase in population and traffic. There is
also a concern about the business parking needs. She wondered if it was
possible to have "Saturday Only Parking."
C/Kashyap felt that staffs recommendation was a good recommendation
and should be approved. However, if the Council approved the
recommendation the businesses would lose parking.
C/Kashyap moved to approve staffs recommendation to prohibit parking on
the north side of Golden Springs Drive between the two driveways in front of
the business center at 20905 Golden Springs Drive.
PWD/Liu reminded the Commissioners that after preparation of the staffs
report, the recommendation was amended to consid er the entire frontage
including Coco's Restaurant frontage. Staff concluded that it would not
make sense to take a piece -meal approach to this matter. Currently, there is
a "no parking" zone in front of Jack in the Box.
C/Kashyap withdrew his motion.
Chair/Morris felt there were two issues to evaluate — 1) to consider the
business owners needs and 2) to consider safety as the primary concern.
IX. STATUS OF PREVIOUS ACTION ITEMS:
PWD/Liu reported that at its May 20 meeting, the City Council approved the design
contract for the proposed signal on Brea Canyon Cutoff Road at the SR 57 on-off
ramp. Staff proposes several items for Coun cil consideration at its June 17
meeting: Area 5 slurry seal project and award of construction contract for a number
of traffic signals (Pathfinder Road at Brea Canyon Road/Fern Hollow Drive; the
westerly entrance to Diamond Bar High School and left turn at Evergreen Springs
Drive on Pathfinder Road; Grand Avenue at Shotgun Lane; left turn for Golden
Springs Drive at Ballena Drive and Brea Canyon Road at Lycoming Street). That
evening the Council will also consider a contract to install additional street
JUNE 12, 2003 PAGE 5 T&T COMMISSION
sweeping signs, a contract renewal with Yellow Cab for ongoing Dial -A -Ride
services and adoption ofthe 2003/04 Fiscal Year Budget.
X. ITEMS FROM COMMISSIONERS: C/Torng said he received a complaint
about the southbound Diamond Bar Boulevard left turn to Shadow Canyon Drive.
He wanted to know if there was a possibility for a left tum into "The Country
Estates."
Chair/Morris said that he took advantage of a garage sale in front of Pro Sports
because Diamond Bar High School students were selling items to raise money to
assist the traffic circulation at the high school. The students were successful in
getting staff to give up 10 administration parking spaces for carpool spaces with
four or more students in a vehicle. He felt it was a good step in the right direction
and the City should encourage students and staff to be more involved in issues
that affect the school. He felt that the meeting minutes were too long, that they
should be action minutes and not verbatim and requested the Commissioners to
consider his request.
ON IZ I16I:aIyi/,1% 0ISP► _1M 10 :1 LTA &-3
A. Diamond Bar High School Traffic Circulation.
B. Diamond Ranch High School (Phillips Ranch Road) Signal E/B 60 Phillips
Ranch Road — No Striping/No Division of Lanes
C. Citywide Traffic Signal Timing Plan
D. NTMP
E. SR 57/60 Direct HOV Connector Project
F. Access Point/Circulatio n at the Diamond Bar Town (Big Lots) and Diamond
Bar Towne Center (Ralphs).
XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Morris adjourned the meeting at 8:22 p.m.
Respectfully,
David G. Liu, Secretary
Attest:
JUNE 12, 2003 PAGE 6 T&T COMMISSION
----------------- - -- - - - - - - - - -
Chairman Roland Morris
JUNE 12, 2003 PAGE 2 T&T COMMISSION
2. Collisions: April 2003
Deputy Dodd reported that the number of collisions have decreased
from 57 in March to 33 in April. As a result of the changes in the
street sweeping ordinance, she has dismissed a lot of citations.
Overall, citations should continue to decrease when additional signs
are installed. During a traffic operation on April 27, citations were
issued for non-compliance of the seat belt and child safety restraint
laws.
3. Radar Trailer Development
4. Results of Traffic Operations
5. Future Deployment of the Radar Trailer
VII. OLD BUSINESS: None
VIII. NEW BUSINESS:
A. Street Parking Evaluation in front of 20905 Golden Springs Drive.
AE/llasin presented staff's report. Staff recommends that parking be
prohibited at all times on the north side of Golden Springs Drive between
two driveways in front of the business center.
Dr, Blake, owner, Life Chiropractic, 20905 Golden Springs Drive, said that
the problem is not with small sized vehicles and the business owners do not
want to lose the ability to park normal sized vehicles on the north side of
Golden Springs Drive. Additionally, he does not want Coco's to suffer loss
of business. His concern is with oversized vehicles obstructing the view for
drivers pulling out of the center and would like them banned from the area.
Greg Jones, District Manager, DCS Cabinets, 20885 Golden Springs Drive,
said his firm was opening a showroom in the center two doors from Dr.
Blake's office. His employees often have breakfast at Coco's. As they leave
the Coco's parking lot, they must use the westerly ingress/egress to exit the
center. Often, there are commercial big -rigs parked along the north side of
Golden Springs Drive that make it impossible to see whether vehicles are
approaching from an easterly direction. He supported the notion that
commercial big -rigs should be prohibited from parking on the north side of
Golden Springs Drive.
Greg Moore, Owner, DCS Cabinets, 20885 Golden Springs Drive, agreed
with previous speakers. His concern is that the businesses do not want to
lose parking for regular sized vehicles. On Saturdays and certain days of
the week the parking lot is bulging at the seams and they need the six to
JUNE 12, 2003 PAGE 3 T&T COMMISSION
eight parking spaces for cars. He requested the Commission consider
limiting only commercial parking instead of a complete restriction of all
parking.
Dr. Wolfgang Shane, 20905 Golden Springs Drive, echoed the sentiments
of previous speakers. During lunch and dinner times and because of the
number of fast food and sit down restaurants, the area is quite congested.
However, the businesses really need the street parking. It is very bad to
allow commercial truck parking on the street. There is no safety concern
with regular sized cars. He recommended that the Commission vote to
restrict commercial parking and allow regular sized vehicles to park.
VC/Pincher spent time walking and driving the area. The trucks are a
problem and have been a problem for a long time. She asked if it was legal
for the City to restrict commercial rigs and not restrict normal passenger
cars on a truck route.
PWD/Liu responded that the City's truck route ordinance allows oversized
and overweight vehicles to use Golden Springs Drive as well as portions of
other arterials in the truck route system. In order to identify the needs from a
business perspective, staff would have to consider a much more detailed
analysis of the situation. The one accident that was referenced in staff's
report had nothing to do with an oversized vehicle. In this case, recreational
vehicles could also be an issue. Safety and line -of -sight issues are the
basis for restricting certain types of vehicles. There are many variables
involved in that area such as the close proximity to a busy intersection and
freeway off -ramp, etc. At the same time, staff understands that the center
needs additional parking, a problem that exists throughout the City.
VC/Pincher said she had great difficulty exiting the center at the westerly
ingress/egress. With the big rig parked on the street, there was no way to
make a left turn so she went to the light and made a U-turn to return to the
complex, walk the area, and then exit the center via the easterly driveway.
C/Kashyap visited the area. He observed that as traffic proceeds in a
westerly direction the elevation increases at the westerly driveway. An SUV
would not cause a major threat and one would likely be able to see over the
top of the vehicles. He felt that staff should reconsider restricting the load
limit without restricting parking.
Leo Wong, representing Diamond Properties (owner of the center) asked if
it was feasible to set a height restriction on vehicles.
PWD/Liu explained that during a recent study session, the City Council
considered some of the issues being discussed this evening with respect to
oversized vehicles and weight of vehicles. If the City were to consider such
restrictions it would have to be on a citywide approach.
JUNE 12, 2003 PAGE 4 T&T COMMISSION
Chair/Morris drove the area this evening prior to the meeting. The problem
begins before Brea Canyon Road. When driving westerly vehicles have to
maneuver through the In `n Out line that stretches out onto Golden Springs
Drive. When you cross the intersection there were a number of vehicles
waiting to get on the eastbound SR 60. By the time you pass that area
you're ready to get moving. Also, the business center is the only area that
has parking restrictions. He asked staff to provide additional information to
the Commission so that it could make an informed recommendation to the
Council. He felt the traffic flow for the entire area should be studied.
VC/Pincher said the ordinance was passed in 1990. She felt that in 13 years
there had been a considerable increase in population and traffic. There is
also a concern about the business parking needs. She wondered if it was
possible to have "Saturday Only Parking."
C/Kashyap felt that staff's recommendation was a good recommendation
and should be approved. However, if the Council approved the
recommendation the businesses would lose parking.
C/Kashyap moved to approve staff's recommendation to prohibit parking on
the north side of Golden Springs Drive between the two driveways in front of
the business center at 20905 Golden Springs Drive.
PWD/Liu reminded the Commissioners that after preparation of the staff's
report, the recommendation was amended to consider the entire frontage
including Coco's Restaurant frontage. Staff concluded that it would not
make sense to take a piece -meal approach to this matter. Currently, there is
a "no parking" zone in front of Jack in the Box.
C/Kashyap withdrew his motion.
Chair/Morris felt there were two issues to evaluate — 1) to consider the
business owners needs and 2) to consider safety as the primary concern.
IX. STATUS OF PREVIOUS ACTION ITEMS:
PWD/Liu reported that at its May 20 meeting, the City Council approved the design
contract for the proposed signal on Brea Canyon Cutoff Road at the SR 57 on-off
ramp. Staff proposes several items for Council consideration at its June 17
meeting: Area 5 slurry seal project and award of construction contract for a number
of traffic signals (Pathfinder Road at Brea Canyon Road/Fern Hollow Drive; the
westerly entrance to Diamond Bar High School and left turn at Evergreen Springs
Drive on Pathfinder Road; Grand Avenue at Shotgun Lane; left turn for .Golden
Springs Drive at Ballena Drive and Brea Canyon Road at Lycoming Street). That
evening the Council will also consider a contract to install additional street
sweeping signs, a contract renewal with Yellow Cab for ongoing Dial -A -Ride
services and adoption of the -2003/04 Fiscal Year Budget.
JUNE 12, 2003 PAGE 5 T&T COMMISSION
X. ITEMS FROM COMMISSIONERS: C/Torng said he received a complaint
about the southbound Diamond Bar Boulevard left turn to Shadow Canyon Drive.
He wanted to know if there was a possibility for a left turn into "The Country
Estates."
Chair/Morris said that he took advantage of a garage sale in front of Pro Sports
because Diamond Bar High School students were selling items to raise money to
assist the traffic circulation at the high school. The students were successful in
getting staff to give up 10 administration parking spaces for carpool spaces with
four or more students in a vehicle. He felt it was a good step in the right direction
and the City should encourage students and staff to be more involved in issues
that affect the school. He felt that the meeting minutes were too long, that they
should be action minutes and not verbatim and requested the Commissioners to
consider his request.
XI. INFORMATIONAL ITEMS:
A. Diamond Bar High School Traffic Circulation.
B. Diamond Ranch High School (Phillips Ranch Road) Signal E/B 60 Phillips
Ranch Road — No Striping/No Division of Lanes
C. Citywide Traffic Signal Timing Plan
D. NTMP
E. SR 57/60 Direct HOV Connector Project
F. Access Point/Circulation at the Diamond Bar Town (Big Lots) and Diamond
Bar Towne Center (Ralphs).
XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Morris adjourned the meeting at 8:22 p.m.
Respectfully,
/s/ David G. Liu
David G. Liu, Secretary
Attest:
/s/ Roland Morris
Chairman Roland Morris
JUNE 12, 2003 PAGE 2
2. Collisions: April 2003
T&T COMMISSION
Deputy Dodd reported that the number of collisions have decreased
from 57 in March to 33 in April. As a result of the changes in the
street sweeping ordinance, she has dismissed a lot of citations.
Overall, citations should continue to decrease when additional signs
are installed. During a traffic operation on April 27, citations were
issued for non-compliance of the seat belt and child safety restraint
laws.
3. Radar Trailer Development
4. Results of Traffic Operations
5. Future Deployment of the Radar Trailer
VII. OLD BUSINESS: None
VIII. NEW BUSINESS:
A. Street Parking Evaluation in front of 20905 Golden Springs Drive.
AE/llasin presented staffs report. Staff recommends that parking be
prohibited at all times on the north side of Golden Springs Drive between
two driveways in front of the business center.
Dr. Blake, owner, Life Chiropractic, 20905 Golden Springs Drive, said that
the problem is not with small sized vehicles and the business owners do not
want to lose the ability to park normal sized vehicles on the north side of
Golden Springs Drive. Additionally, he does not want Coco's to suffer loss
of business. His concern is with oversized vehicles obstructing the view for
drivers pulling out of the center and would like them banned from the area.
Greg Jones, District Manager, DCS Cabinets, 20885 Golden Springs Drive,
said his firm was opening a showroom in the center two doors from Dr.
Blake's office. His employees often have breakfast at Coco's. As they leave
the Coco's parking lot, they must use the westerly ingress/egress to exit the
center. Often, there are commercial big -rigs parked along the north side of
Golden Springs Drive that make it impossible to see whether vehicles are
approaching from an easterly direction. He supported the notion that
commercial big -rigs should be prohibited from parking on the north side of
Golden Springs Drive.
Greg Moore, Owner, DCS Cabinets, 20885 Golden Springs Drive, agreed
with previous speakers. His concern is that the businesses do not want to
lose parking for regular sized vehicles. On Saturdays and certain days of
the week the parking lot is bulging at the seams and they need the six to
JUNE 12, 2003 PAGE 3
T&T COMMISSION
eight parking spaces for cars. He requested the Commission consider
limiting only commercial parking instead of a complete restriction of all
parking.
Dr. Wolfgang Shane, 20905 Golden Springs Drive, echoed the sentiments
of previous speakers. During lunch and dinner times and because of the
number of fast food and sit down restaurants, the area is quite congested.
However, the businesses really need the street parking. It is very bad to
allow commercial truck parking on the street. There is no safety concern
with regular sized cars. He recommended that the Commission vote to
restrict commercial parking and allow regular sized vehicles to park.
VC/Pincher spent time walking and driving the area. The trucks are a
problem and have been a problem for a long time. She asked if it was legal
for the City to restrict commercial rigs and not restrict normal passenger
cars on a truck route.
PWD/Liu responded that the City's truck route ordinance allows oversized
and overweight vehicles to use Golden Springs Drive as well as portions of
other arterials in the truck route system. In order to identify the needs from a
business perspective, staff would have to consider a much more detailed
analysis of the situation. The one accident that was referenced in staffs
report had nothing to do with an oversized vehicle. In this case, recreational
vehicles could also be an issue. Safety and line -of -sight issues are the
basis for restricting certain types of vehicles. There are many variables
involved in that area such as the close proximity to a busy intersection and
freeway off -ramp, etc. At the same time, staff understands that the center
needs additional parking, a problem that exists throughout the City.
VC/Pincher said she had great difficulty exiting the center at the westerly
ingress/egress. With the big rig parked on the street, there was no way to
make a left turn so she went to the light and made a U-turn to return to the
complex, walk the area, and then exit the center via the easterly driveway.
C/Kashyap visited the area. He observed that as traffic proceeds in a
westerly direction the elevation increases at the westerly driveway. An SUV
would not cause a major threat and one would likely be able to see over the
top of the vehicles. He felt that staff should reconsider restricting the load
limit without restricting parking.
Leo Wong, representing Diamond Properties (owner of the center) asked if
it was feasible to set a height restriction on vehicles.
PWD/Liu explained that during a recent study session, the City Council
considered some of the issues being discussed this evening with respect to
oversized vehicles and weight of vehicles. If the City were to consider such
restrictions it would have to be on a citywide approach.
JUNE 12, 2003
PAGE 4 T&T COMMISSION
Chair/Morris drove the area this evening prior to the meeting. The problem
begins before Brea Canyon Road. When driving westerly vehicles have to
maneuver through the In 'n Out line that stretches out onto Golden Springs
Drive. When you cross the intersection there were a number of vehicles
waiting to get on the eastbound SR 60. By the time you pass that area
you're ready to get moving. Also, the business center is the only area that
has parking restrictions. He asked staff to provide additional information to
the Commission so that it could make an informed recommendation to the
Council. He felt the traffic flow for the entire area should be studied.
VC/Pincher said the ordinance was passed in 1990. She felt that in 13 years
there had been a considerable increase in population and traffic. There is
also a concern about the business parking needs. She wondered if it was
possible to have "Saturday Only Parking."
C/Kashyap felt that staff's recommendation was a good recommendation
and should be approved. However, if the Council approved the
recommendation the businesses would lose parking.
C/Kashyap moved to approve staff's recommendation to prohibit parking on
the north side of Golden Springs Drive between the two driveways in front of
the business center at 20905 Golden Springs Drive.
PWD/Liu reminded the Commissioners that after preparation of the staff's
report, the recommendation was amended to consider the entire frontage
including Coco's Restaurant frontage. Staff concluded that it would not
make sense to take a piece -meal approach to this matter. Currently, there is
a "no parking" zone in front of Jack in the Box.
C/Kashyap withdrew his motion.
Chair/Morris felt there were two issues to evaluate - 1) to consider the
business owners needs and 2) to consider safety as the primary concern.
IX. STATUS OF PREVIOUS ACTION ITEMS:
PWD/Liu reported that at its May 20 meeting, the City Council approved the design
contract for the proposed signal on Brea Canyon Cutoff Road at the SR 57 on-off
ramp. Staff proposes several items for Council consideration at its June 17
meeting: Area 5 slurry seal project and award of construction contract for a number
of traffic signals (Pathfinder Road at Brea Canyon Road/Fern Hollow Drive; the
westerly entrance to Diamond Bar High School and left turn at Evergreen Springs
Drive on Pathfinder Road; Grand Avenue at Shotgun Lane; left turn for Golden
Springs Drive at Ballena Drive and Brea Canyon Road at Lycoming Street). That
evening the Council will also consider a contract to install additional street
sweeping signs, a contract renewal with Yellow Cab for ongoing Dial -A -Ride
services and adoption of the -2003/04 Fiscal Year Budget.
JUNE 12, 2003 PAGE 5
T&T COMMISSION
X. ITEMS FROM COMMISSIONERS: C/Torng said he received a complaint
about the southbound Diamond Bar Boulevard left turn to Shadow Canyon Drive.
He wanted to know if there was a possibility for a left turn into "The Country
Estates."
Chair/Morris said that he took advantage of a garage sale in front of Pro Sports
because Diamond Bar High School students were selling items to raise money to
assist the traffic circulation at the high school. The students were successful in
getting staff to give up 10 administration parking spaces for carpool spaces with
four or more students in a vehicle. He felt it was a good step in the right direction
and the City should encourage students and staff to be more involved in issues
that affect the school. He felt that the meeting minutes were too long, that they
should be action minutes and not verbatim and requested the Commissioners to
consider his request.
XI. INFORMATIONAL ITEMS:
A. Diamond Bar High School Traffic Circulation.
B. Diamond Ranch High School (Phillips Ranch Road) Signal E/B 60 Phillips
Ranch Road - No Striping/No Division of Lanes
C. Citywide Traffic Signal Timing Plan
D. NTMP
E. SR 57/60 Direct HOV Connector Project
F. Access Point/Circulation at the Diamond Bar Town (Big Lots) and Diamond
Bar Towne Center (Ralphs).
XII. SCHEDULE OF FUTURE CITY EVENTS - as agendized.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Morris adjourned the meeting at 8:22 p.m.
Respectfully,
Attest:
s David G. Liu
David G. Liu, Secretary
/s/ Roland Morris
Chairman Roland Morris
Agenda No. 6.3
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JUNE 24, 2003
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Gover nment Center Auditorium, 21865 East Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Ruzicka led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Steve Tye; Vice Chairman Dan Nolan; and
Commissioners Joe Ruzicka; and Jack Tanaka.
Commissioner Steve Nelson was excused.
Also present were: James DeStefano, Deputy City Manager; Ann Lungu,
Associate Planner; and Stella Marquez, Administrative
Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: Chair/Tye requested that Agenda Item 8 be
moved ahead of Agenda Item 7.
4. CONSENT CALENDAR:
4.1 Approval of June 10, 2003, regular meeting minutes.
C/Ruzicka asked that page 4, line 5, be amended to read: "Not all speech is
protected by the constitution at the same high level."
C/Ruzicka moved, C/Tanaka seconded, to approve the June 10, 2003,
minutes as amended. Without objection, the motion was so ordered with
C/Nelson being absent.
5. OLD BUSINESS: None
JUNE 24, 2003 Page 2 PLANNING COMMISSION
6. NEW BUSINESS: None
8. PUBLIC HEARINGS:
8.1 Development Review No. 2003-03 (pursuant to Code Section 22.48.020) is
a request to construct a two-story, single family residence of approximately
10,169 gross square feet including balconies, porch five car garage, and a
site retaining wall proposed ata maximum height of approximately six feet.
PROJECT ADDRESS: 3087 Windmill Drive
(Lot 4, Tract 50314)
Diamond Bar, CA 91765
PROPERTY OWNER: Windmill Estates, LLC
3480 Torrance Blvd., #300
Torrance, CA 90503
APPLICANT: Richard Gould
3480 Torrance Blvd., #300
Torrance, CA 90503
AssocP/Lungu presented staffs report. Staff recommends Planning
Commission approval of Development Review No. 2003-03, Findings of Fact,
and conditions of approval as listed within the resolution.
Chair/Tye opened the public hearing.
There being no one present who wished to speak on this item, Chair/Tye
closed the public hearing.
C/Ruzicka moved, VC/Nolan seconded, to approve Development Review
No. 2003-03, Findings of Fact, and conditi ons ofapproval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Tanaka, VC/Nolan,
Cha ir/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nelson
8.2 Development Review No. 2003-06, Minor Variance No. 2003-03 and Tree
JUNE 24, 2003 Page 3 PLANNING COMMISSION
Permit No. 2003-02 (pursuant to Code Sections 22.48.020, 22.54 and 22.38)
is a request to construct a three story single-family residence with balconies,
covered patio/open air area, and three car garage totaling to approximately
12,806 gross square feet. The request also includes site retaining walls
varying in height to a maximum seven feet in areas of varying topography in
the rear yard. The Applicant requests approval of a Minor Variance for a
reduced front yard setback and a Tree Permit to remove and replace
protected/preser ved trees.
PROJECT ADDRESS: 23135 Ridgeline Road
(Lot 38, Tract 30091)
Diamond Bar, CA 91765
PROPERTY OWNER: Vipin Vadecha
21803 Paint Brush Lane
Diamond Bar, CA 91765
APPLICANT: Simon Shum
20272 Carrey Road
Walnut, CA 91789
AssocP/Lungu presented staffs report. Staff recommends Planning
Commission approval of Development Review No. 2003-06, Minor Variance
No. 2003-03 and Tree Permit No. 2003-02, Findings of Fact, and conditions
of approval as listed within the resolution.
C/Ruzicka asked if the City was asking for 5:1 tree replacement?
AssocP/Lungu responded that the standard replacement ratio is 3:1.
Chair/Tye asked if the trees would all be replaced on site?
AssocP/Lungu said she understood all tree replacement was to be on-site.
Simon Shum, Architect, said this site isa difficult challenge for his firm. With
staff's assistance, they were able to fitthe unit within the envelope ofthis site
and to also fill all of the property owner's requirements and meet "The
Country Estates" architectural review expectations.
Chair/Tye opened the public hearing
JUNE 24, 2003 Page 4 PLANNING COMMISSION
There being no one else present who wished to speak on this item, Chair/Tye
closed the public hearing.
C/Ruzicka moved, C/Tanaka seconded, to approve Development Review
No. 2003-06, Minor Variance No. 2003-03 and Tree Permit No. 2003-02,
Findings of Fact, and conditions ofapprov al as listed within the resolution.
Motion carried bythe following Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Tanaka, VC/Nolan,
Cha ir/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nelson
8.3 Development Review No. 2003-08 (pursuant to Code Section 22.48.020) is
a request to construct a two-story, single family addition of approximately
1,476 gross square feet.
PROJECT ADDRESS: 501 Looking Glass
(Lot 36, Tract 35581)
Diamond Bar, CA 91765
PROPERTY OWNER: Falguni Megha
501 Looking Glass
Diamond Bar, CA 91765
APPLICANT: Raj Singh
501 Looking Glass
Diamond Bar, CA 91765
AssocP/Lungu presented staffs report. She referred to a letter from a
resident dated June 12, 2003, disagreei ng with the addition and remodel of
this project due to its massiveness. Staff recommends Planning Commission
approval of Development Review No. 2003-08, Findings of Fact, and
conditions of approval as listed within the resolution.
C/Ruzicka said hevisited the sitebecause hetook the writer'sconcems very
seriously. He would want to be assured that ifsomething was taking place in
his neighborhood about which hefelt uncomfo rtable, that the City would take
a second look. He spent time reviewing the site and looking at how it could
possibly affect all of the other homeow ners in the neighborhood. He did not
observe that this addition would have any adverse effect on the rest of the
JUNE 24, 2003 Page 5 PLANNING COMMISSION
neighborhood
Chair/Tye said that he too, visited the site and did not feel that the project
would adversely affect the neighborhood. This project adds two levels each
of 700 feet to the back of the house.
Fred Diaz, 233 West Bonita, San Dimas, Architect, said he found the City's
staff members to be quite helpful. He has been in this area for several years
and had never had occasion to be in th is auditorium. He found the
auditorium quite attractive and believed the visuals were excellent. This
project has been in the works for severa I months. Many people are opening
their homes up to family members. The proposed addition is in the rear of
the home and should compliment the area.
Chair/Tye opened the public hearing.
There being no one who wished to speak on this item, Chair/Tye closed the
public hearing.
VC/Nolan said he also visited the site and read the letter of concern. He felt
the last sentence made the writer's feelings evident — "we don't want any new
building developed in the area at all." VC/Nolan applauded the applicant for
improving his property.
Chair/Tye agreed with VC/Nolan. He felt that because of the current
economic situation it made sense for people to improve their properties.
C/Tanaka asked if the homeowner planned to rent out any of the rooms?
Mr. Diaz responded that the property owner has no intention to rent out any
portion of his property. This involves family only.
C/Ruzicka moved, VC/Nolan seconded, to approve Development Review
No. 2003-08, Findings of Fact, and conditi ons of approval as listed within the
resolution. Motion carried bythe following Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Tanaka, VC/Nolan,
Cha ir/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nelson
JUNE 24, 2003 Page 6 PLANNING COMMISSION
CONTINUED PUBLIC HEARINGS:
7.1 Development Code Amendment No. 2003-01 (pursuant to Code
Section 22.44) is a request to amend the following Article/Sections of the
Development Code. (Continued from May 13, 2003).
AssocP/Lungu presented staffs report on the following items. Staff
recommends that the Planning Commission direct staff to prepare a
resolution recommending City Council approval of Development code
Amendment No. 2003-01, relative to Section No.'s 22.34.030; 22.34.040;
22.34.050; 22.34.060; 22.36.050; 22.36.080; and 22.42.130.
ARTICLE III
Section 22.34.030 — Sinale-Family Standards, Section 22.34.040 — Multi -
Family Standards, Section 22.34.050 — Commercial Standards and Section
22.34.060 — Industrial Standards: amendment relates to landscape
maintenance standards for slopes.
C/Ruzicka was concerned about the language of the recommended
amendment. Does "appearance at the immediate neighborhood" mean the
same thing as "appearance of the immediate neighborhood?" And, should
that hold true throughout the recommended changes?
Chair/Tye asked if no plant material meet the intent of the amendment? He
did not see language requiring a slope to have landscaping. Is the City trying
to clean up the look orobtain a certain look? He believed the City was trying
to clean up the hillsides. If by stripping the hillside it has thus "been cleaned
up" and has the City accomplished its purposeor, isthe City going to require
the homeowner plant something?
AssocP/Lungu said the amendment could say that there must belandscaping
if that is what the Commission wants.
DCM/DeStefano stated that if the recommended language is not clear the
language should beamended accordingly. The beginning section states that
yards and setback areas be landscaped with lawns, trees, shrubs, etc. A
slope is not necessarily a setback. You could have a slope that exceeded
the 25 -foot setback. That may bethe area that needs to be clarified to insure
that the entirety of slope is landscaped, irrigated, etc. He believed that the
City was generally looking to have all slopes landscaped and irrigated, not
JUNE 24, 2003 Page 7 PLANNING COMMISSION
necessarily a consistent landscaping theme. Absent the City's
ownership/easeme nt, it may not be feasib le to require consistent citywide
landscaping.
VC/Nolan said it seems to him that if residents elect to maintain a barren
hillside and take appropriate steps for irrigation, it should be allowed.
Chair/Tye agreed.
DCM/DeStefano said that the City is not interested in properties that appear
well groomed but are just dirt. The City would prefer to deal with slopes that
share the commonality ofat leasta green palate and maintenance that deals
with erosion control.
AssocP/Lungu responded to VC/Nolan that the reference is to the entire
slope, not just the setback area. As suggested by Chair/Tye, the language
should probably be more specific so that the beginning statement says, for
instance, "that yard and slope areas shall be landscaped, etc."
C/Tanaka said he did not want to requi re, for instance, that the entire slope
must be filled in within two years.
C/Ruzicka agreed with C/Tanaka. He referred to page 5 of the San Dimas
ordinance.
DCM/DeStefano suggested language to wit: the ground cover "substantially"
rather than "completely."
Chair/Tye submitted that the City has current ordinances that are not
enforced. He wanted to under stand if it was the City's objective to enforce
this amendment.
DCM/DeStefano said that there are literally hundreds of codes that the City's
Code Enforcement Officers are obligated to enforce. This, like any other
aspect of law enforcement boils down to priorities and time -management
issues. This issue is of substantia I importance to the community and to the
City Council. Upon adoption of such an amendment by City Council the
officers would be out in the field using the tools they now have to gain
compliance. Most likely, the most obvious candidates will receive imminent
consideration.
JUNE 24, 2003 Page 8 PLANNING COMMISSION
C/Tanaka was concerned about vegetabl egardens that face the street.
Chair/Tye opened the public hearing on the property maintenance item
There being no one present who wished to speak on this matter, Chair/Tye
closed the public hearing.
C/Ruzicka recommend including language to require some type of ground
cover that would substantially cover the slope within two years of planting.
The Commission concurred.
Sections 22.36.050 and 22.36.080 — Exemptions from Sign Permits and
Prohibited Signs: Amendment relates to the placement and size of election
signs and signs in the public right-of-way.
AssocP/Lungu reported that the City Attorney is recommending 60 days
rather than 30 days for the number of days before an election that a sign
could be installed. Most cities do not allow signs in the public right-of-way.
The City Attorney wanted Item 5.e. deleted and the following statement
inserted in its place: "Where a sign is erected on a vacant lot or in a multi -
tenant commercial center in a location on a residential lot that is not visible
from the residence, the person causing the sign to be erected shall, upon
request, provide evidence to the City of the property owner's permission."
C/Ruzicka asked if Item 5.6. on page 7, should have "than" added so that it
reads "more than "?
VC/Nolan felt there was no need to change the current resolution from 30
days. He felt 30 days was appropria te. Additionally, he agreed with the
majority ofcommunities that ordained removing signsfrom the public right-of-
way.
Chair/Tye respectfully disagreed because he felt that signage along the
public right-of-way was an effective communication tool. He wanted to know
how it could be determined who caused the sign to be erected.
DCM/DeStefano responded that the City deals with inappropriate signage by
going directly to the candidate and asking that the sign be brought into
compliance or removed.
JUNE 24, 2003 Page 9 PLANNING COMMISSION
Chair/Tye asked what the City does when signage iserected that has nothing
to do with any specific candidatethat appear on private property?
DCM/DeStefano responded that the City might allow the sign to remain and
inquire of the property owner whether they granted permission for it to be
there. From a free speech standpoint the sign can remain as long as it
meets the other requirements of the City's code.
VC/Nolan felt that signage in the public right-of-way reached staggering
proportions during election campaigns. To him, the high road would beto
limit signs in the public -right -o f -way. He felt that itwas unrealistic to expect
candidates to show restraint. Therefore, it is incumbent upon the City to lay
foundation and direction.
C/Tanaka agreed with Chair/Tye's comments that an individual's right to
freedom of speech should not be limited. At the same time he appreciated
VC/Nolan's concerns about the amount of signage that goes up during
elections but hefelt itwas part oftheprocess and should not beeliminated.
C/Ruzicka said that so long assigns do not go up more than 60 days prior to
election and come down 10 days after the election, hebelieved that whatever
anyone wanted to do they should beallowed to do. He would agree with the
30 -day program that is in place if the balance of the Commission agreed.
There was no one present who wished to speak on this item.
C/Ruzicka felt that with the foregoing comments, staff could write a
recommended code for consideration at the Commission's next meeting.
Chair/Tye said hedid not agree with the City Attorney's proposed change for
Item 5.e. He would like "only" stricken. In addition, the Commission wanted
5.f. to read "30 -days."
Chair/Tye asked ifprohibited signs in the public right-of-way would eliminate
real estate signs?
DCM/DeStefano responded yes, and also other similarone-time notification
signs.
JUNE 24, 2003 Page 10 PLANNING COMMISSION
DCM/DeStefano felt that the City Attorney would say that political speech is
the highest form of speech and that the City would less likely be able to
establish more strident standards for political speech than for commercial
speech.
DCM/DeStefano agreed with Chair/Tye that absent complete prohibition,
there are no alternatives.
Section 22.42.130 - Radio and Television Antenna and Wireless
Telecommunicatio ns Antenna Facilities. Amendment relates to the number
oftelecommunica tions facilities on a parcel in residential zoning districts.
AssocP/Lungu said her survey revealed that the majority of cities do not limit
the number of telecommunications facilities on a parcel. Some use
separation distance as a way to limit the number per parcel. The City
Attorney wondered why the City would want to limitthe number offacilities to
one. He felt itwould betoo constricted.
Chair/Tye asked for a clarification of co -location and multiple.
C/Ruzicka asked for clarification of the bullet point on page 11 "wireless
telecommunicatio ns antenna facilities may be allowed in residential zoning
districts only if the facility is buildina mounted stea Ith design architecturally
integrated with the building or concealed . There could be many
telecommunicatio ns facilities from severa I different entities without detracting
from the original architecture ofthe building.
AssocP/Lungu responded to C/Ruzicka that after analyzing the data different
suggestions were extracted to help control the number of sites for a parcel.
To Chair/Tye's comment, the Commission maywant to reconsider definitions
because the definitions include co -location, piggybacking and antenna farms.
We may want to eliminate antenna farms and not co -location and
piggybacking. Antenna farms is a 5 -acre site with as many facilities as
possible whereas co -location isone structure with several facilitieson it and,
if it is imbedded in the architecture there may be no concern about the
number.
Chair/Tye cited the installation in the St. Denis Church tower. Ultimately, a
good product was erected. However, they initially objected to placement of
the facilities in the bell tower. Chair/Tye would not mind if there were four
facilities in the tower. When the applicant first brought the project to the
JUNE 24, 2003 Page 11 PLANNING COMMISSION
Planning Commission itwas hideous, the neighbors did not likeitand itdid
not look good. There was no creative thought given to it by the applicant.
After several iterations, we have a very well designed and camouflaged
tower. He is not opposed to co-locati on — he is not in favor of what the
applicant originally proposed.
C/Ruzicka said hedid not agree with thechurch's decision about not wanted
facilities in their bell tower. Now that there is a way to approach multiple sites
on this piece of property he would not mind if they replaced every one of the
Italian Cypress atthe front ofthe church.
Chair/Tye felt the City would need to seta standard. He was glad that the
Development Code did not restrict facilitiesto one per site. He felt St. Denis
shows how you can work together to accomplish what all three parties want
to accomplish.
DCM/DeStefano said staff discussed the aesthetics ofthis matter and was
not necessarily concerned about how many are on a site, but whether ornot
you can see them. This City has sites that have co -locations such as the
Vineyard Bank (3 facilities) and other similar facilities. Diamond Bar High
School, for instance, has several facilities, some you can see and some that
are not so easily detected. Also of concern was whether the number of
devices on a particular piece of property violated the intended use
i.e., residential properties with multiple cell sites. When does it draw a
conclusion that itisnow a commercial piece ofproperty versus itsresidential
intent? When does it eliminate the intended use of the property for
commercial purposes in the future if it happens to be vacant property now?
From Staffs perspective, we believe we can reach a conc lusion that meets
the current goals which would beto add a third bullet that C/Ruzicka spoke
about (page 11 of the staff report) that discusses permissible facilities in
residential sites with the facilities being building -mounted stea Ith design, etc.
Additionally, page 12 discusses where multiple facilitiescould belocated and
that they would not be located on residential properties developed with
residential structures or cited for residential development. Also, that the
citing ofthe antennas in a form that would create an antenna farm would be
prohibited and piggybacking would be permissible. Staff would offer a
possible solution being the third bu Ilet on page 11 and the two bullets on
page 12 and come back to the Commission with a resolution.
The Commission concurred
JUNE 24, 2003 Page 12 PLANNING COMMISSION
DCM/DeStefano confirmed that the resolution would not be punitive to a
specific property.
VC/Nolan asked if someone could begiven a time period such as one ortwo
years to meet the new code?
DCM/DeStefano said he wanted to consult with the City Attorney before
answering VC/Nolan.
Chair/Tye asked if the City could ask people to remove inactive sites?
DCM/DeStefano asked how you would determine whether a facility was
inactive?
C/Tanaka asked staff to refer to actual zoning districts in reference to
whether sites are located.
There was no one present who wished to speak on this matter.
8. PLANNING COMMISSION COMMENTS: Chair/Tye thanked staff for
their input and their business -like and helpful attitude with the public.
9. INFORMATIONAL ITEMS: DCM/DeStefano reported that during
tonight's Administrative Review he approved several items, not the least of which
was the architectural and site planning changes for the former Texaco Station at
Golden Springs and Brea Canyon Road as it convertsto Shell. The project is slated
forcompletion around October. The SR57/60 freeway construction takes placeover
the next four years. Already, closures are occurring in the middle ofthe night to deal
with various portions of the project. Ca (Trans held a study session with the City
Council and staff. CalTrans is working closely with Council and staff to reduce the
number of closure days. This project represents about 10 percent of current
CalTrans projects in Los Angeles County. CalTrans will hold weekly update
meetings.
DCM/DeStefano stated that on June 17, City Council adopted the FY 2003/04
Budget. As a result of the new budget, the City will be adding a part time weekend
neighborhood improvement officer.
DCM/DeStefano pointed out that the Commissioners' packets include the "What's
Happening" listrequested byChai r/Tye atthe last meeting. Staff will attempt to get
this information to you via email.
JUNE 24, 2003 Page 13 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
Commission, Chairman Tye adjourned the meeting at 8:35 p.m.
Respectfully Submitted,
James DeStefano
Deputy City Manager
Attest:
Chairman Steve Tye
JUNE 24, 2003
Page 3 PLANNING COMMISSION
balconies, covered patio/open air area, and three car garage totaling to
approximately 12,806 gross square feet. The request also includes site
retaining walls varying in height to a maximum seven feet in areas of varying
topography in the rear yard. The Applicant requests approval of a Minor
Variance for a reduced front yard setback and a Tree Permit to remove and
replace protected/preserved trees.
PROJECT ADDRESS:
PROPERTY OWNER:
APPLICANT:
23135 Ridgeline Road
(Lot 38, Tract 30091)
Diamond Bar, CA 91765
Vipin Vadecha
21803 Paint Brush Lane
Diamond Bar, CA 91765
Simon Shum
20272 Carrey Road
Walnut, CA 91789
AssocP/Lungu presented staff's report. Staff recommends Planning
Commission approval of Development Review No. 2003-06, Minor Variance
No. 2003-03 and Tree Permit No. 2003-02, Findings of Fact, and conditions
of approval as listed within the resolution.
C/Ruzicka asked if the City was asking for 5:1 tree replacement?
AssocP/Lungu responded that the standard replacement ratio is 3:1.
Chair/Tye asked if the trees would all be replaced on site?
AssocP/Lungu said she understood all tree replacement was to be on-site.
Simon Shum, Architect, said this site is a difficult challenge for his firm. With
staff's assistance, they were able to fit the unit within the envelope of this site
and to also fill all of the property owner's requirements and meet "The
Country Estates" architectural review expectations.
Chair/Tye opened the public hearing.
There being no one else present who wished to speak on this item,
Chair/Tye closed the public hearing.
JUNE 24, 2003
Page 5 PLANNING COMMISSION
Chair/Tye said that he too, visited the site and did not feel that the project
would adversely affect the neighborhood. This project adds two levels each
of 700 feet to the back of the house.
Fred Diaz, 233 West Bonita, San Dimas, Architect, said he found the City's
staff members to be quite helpful. He has been in this area for several years
and had never had occasion to be in this auditorium. He found the
auditorium quite attractive and believed the visuals were excellent. This
project has been in the works for several months. Many people are opening
their homes up to family members. The proposed addition is in the rear of
the home and should compliment the area.
Chair/Tye opened the public hearing.
There being no one who wished to speak on this item, Chair/Tye closed the
public hearing.
VC/Nolan said he also visited the site and read the letter of concern. He felt
the last sentence made the writer's feelings evident — "we don't want any
new building developed in the area at all." VC/Nolan applauded the
applicant for improving his property.
Chair/Tye agreed with VC/Nolan. He felt that because of the current
economic situation it made sense for people to improve their properties.
C/Tanaka asked if the homeowner planned to rent out any of the rooms?
Mr. Diaz responded that the property owner has no intention to rent out any
portion of his property. This involves family only.
C/Ruzicka moved, VC/Nolan seconded, to approve Development Review
No. 2003-08, Findings of Fact, and conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
Ruzicka, Tanaka, VC/Nolan,
Chair/Tye
None
Nelson
JUNE 24, 2003 Page 7 PLANNING COMMISSION
irrigated, not necessarily a consistent landscaping theme. Absent the City's
ownership/easement, it may not be feasible to require consistent citywide
landscaping.
VC/Nolan said it seems to him that if residents elect to maintain a barren
hillside and take appropriate steps for irrigation, it should be allowed.
Chair/Tye agreed.
DCM/DeStefano said that the City is not interested in properties that appear
well groomed but are just dirt. The City would prefer to deal with slopes that
share the commonality of at least a green palate and maintenance that deals
with erosion control.
AssocP/Lungu responded to VC/Nolan that the reference is to the entire
slope, not just the setback area. As suggested by Chair/Tye, the language
should probably be more specific so that the beginning statement says, for
instance, "that yard and slope areas shall be landscaped, etc."
C/Tanaka said he did not want to require, for instance, that the entire slope
must be filled in within two years.
C/Ruzicka agreed with C/Tanaka. He referred to page 5 of the San Dimas
ordinance.
DCM/DeStefano suggested language to wit: the ground cover "substantially"
rather than "completely."
Chair/Tye submitted that the City has current ordinances that are not
enforced. He wanted to understand if it was the City's objective to enforce
this amendment.
DCM/DeStefano said that there are literally hundreds of codes that the City's
Code Enforcement Officers are obligated to enforce. This, like any other
aspect of law enforcement boils down to priorities and time -management
issues. This issue is of substantial importance to the community and to the
City Council. Upon adoption of such an amendment by City Council the
officers would be out in the field using the tools they now have to gain
compliance. Most likely, the most obvious candidates will receive imminent
consideration.
JUNE 24, 2003 Page 9 PLANNING COMMISSIUN
Chair/Tye asked what the City does when signage is erected .that has
nothing to do with any specific candidate that appear on private property?
DCM/DeStefano responded that the City might allow the sign to remain and
inquire of the property owner whether they granted permission for it to be
there. From a free speech standpoint the sign can remain as long as it
meets the other requirements of the City's code.
VC/Nolan felt that signage in the public right-of-way reached staggering
proportions during election campaigns. To him, the high road would be to
limit signs in the public -right-of-way. He felt that it was unrealistic to expect
candidates to show restraint. Therefore, it is incumbent upon the City to lay
foundation and direction.
C/Tanaka agreed with Chair/Tye's comments that an individual's right to
freedom of speech should not be limited. At the same time he appreciated
VC/Nolan's concerns about the amount of signage that goes up during
elections but he felt it was part of the process and should not be eliminated.
C/Ruzicka said that so long as signs do not go up more than 60 days prior to
election and come down 10 days after the election, he believed that
whatever anyone wanted to do they should be allowed to do. He would
agree with the 30 -day program that is in place if the balance of the
Commission agreed.
There was no one present who wished to speak on this item.
C/Ruzicka felt that with the foregoing comments, staff could write a
recommended code for consideration at the Commission's next meeting.
Chair/Tye said he did not agree with the City Attorney's proposed change for
Item 5.e. He would like "only" stricken. In addition, the Commission wanted
5.f. to read "30 -days."
Chair/Tye asked if prohibited signs in the public right-of-way would eliminate
real estate signs?
DCM/DeStefano responded yes, and also other similar one-time notification
signs.
JUNE 24, 2003 Page 11 PLANNING COMMISSION
Planning Commission it was hideous, the neighbors did not like it and it did
not look good. There was no creative thought given to it by the applicant.
After several iterations, we have a very well designed and camouflaged
tower. He is not opposed to co -location — he is not in favor of what the
applicant originally proposed.
C/Ruzicka said he did not agree with the church's decision about not wanted
facilities in their bell tower. Now that there is a way to approach multiple
sites on this piece of property he would not mind if they replaced every one
of the Italian Cypress at the front of the church.
Chair/Tye felt the City would need to set a standard. He was glad that the
Development Code did not restrict facilities to one per site. He felt St. Denis
shows how you can work together to accomplish what all three parties want
to accomplish.
DCM/DeStefano said staff discussed the aesthetics of this matter and was
not necessarily concerned about how many are on a site, but whether or not
you can see them. This City has sites that have co -locations such as the
Vineyard Bank (3 facilities) and other similar facilities. Diamond Bar High
School, for instance, has several facilities, some you can see and some that
are not so easily detected. Also of concern was whether the number of
devices on a particular piece of property violated the intended use
i.e., residential properties with multiple cell sites. When does it draw a
conclusion that it is now a commercial piece of property versus its residential
intent? When does it eliminate the intended use of the property for
commercial purposes in the future if it happens to be vacant property now?
From Staff's perspective, we believe we can reach a conclusion that meets
the current goals which would be to add a third bullet that C/Ruzicka spoke
about (page 11 of the staff report) that discusses permissible facilities in
residential sites with the facilities being building -mounted stealth design, etc.
Additionally, page 12 discusses where multiple facilities could be located and
that they would not be located on residential properties developed with
residential structures or cited for residential development. Also, that the
citing of the antennas in a form that would create an antenna farm would be
prohibited and piggybacking would be permissible. Staff would offer a
possible solution being the third bullet on page 11 and the two bullets on
page 12 and come back to the Commission with a resolution.
The Commission concurred.
JUNE 24, 2003 Page 13 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
- -Commission, Chairman Tye adjourned the meeting at 8:35 p.m.
Respectfully Submitted,
i
James DeStefano
Deputy City Manager
JUNE 24, 2003 Page 3 PLANNING COMMISSION
balconies, covered patio/open air area, and three car garage totaling to
approximately 12,806 gross square feet. The request also includes site
retaining walls varying in height to a maximum seven feet in areas of varying
topography in the rear yard. The Applicant requests approval of a Minor
Variance for a reduced front yard setback and a Tree Permit to remove and
replace protected/preserved trees.
PROJECT ADDRESS:
PROPERTY OWNER:
APPLICANT:
23135 Ridgeline Road
(Lot 38, Tract 30091)
Diamond Bar, CA 91765
Vipin Vadecha
21803 Paint Brush Lane
Diamond Bar, CA 91765
Simon Shum
20272 Carrey Road
Walnut, CA 91789
AssocP/Lungu presented staff's report. Staff recommends Planning
Commission approval of Development Review No. 2003-06, Minor Variance
No. 2003-03 and Tree Permit No. 2003-02, Findings of Fact, and conditions
of approval as listed within the resolution.
C/Ruzicka asked if the City was asking for 5:1 tree replacement?
AssocP/Lungu responded that the standard replacement ratio is 3:1.
Chair/Tye asked if the trees would all be replaced on site?
AssocP/Lungu said she understood all tree replacement was to be on-site.
Simon Shum, Architect, said this site is a difficult challenge for his firm. With
staffs assistance, they were able to fit the unit within the envelope of this site
and to also fill all of the property owner's requirements and meet "The
Country Estates" architectural review expectations.
Chair/Tye opened the public hearing.
There being no one else present who wished to speak on this item,
Chair/Tye closed the public hearing.
f
JUNE 24, 2003 Page 5 PLANNING COMMISSION
Chair/Tye said that he too, visited the site and did not feel that the project
would adversely affect the neighborhood. This project adds two levels each
of 700 feet to the back of the house.
Fred Diaz, 233 West Bonita, San Dimas, Architect, said he found the City's
staff members to be quite helpful. He has been in this area for several years
and had never had occasion to be in this auditorium. He found the
auditorium quite attractive and believed the visuals were excellent. This
project has been in the works for several months. Many people are opening
their homes up to family members. The proposed addition is in the rear of
the home and should compliment the area.
Chair/Tye opened the public hearing.
There being no one who wished to speak on this item, Chair/Tye closed the
public hearing.
VC/Nolan said he also visited the site and read the letter of concern. He felt
the last sentence made the writer's feelings evident - "we don't want any
new building developed in the area at all." VC/Nolan applauded the
applicant for improving his property.
Chair/Tye agreed with VC/Nolan. He felt that because of the current
economic situation it made sense for people to improve their properties.
C/Tanaka asked if the homeowner planned to rent out any of the rooms?
Mr. Diaz responded that the property owner has no intention to rent out any
portion of his property. This involves family only.
C/Ruzicka moved, VC/Nolan seconded, to approve Development Review
No. 2003-08, Findings of Fact, and conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Tanaka, VC/Nolan,
Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nelson
JUNE 24, 2003 Page 7 PLANNING COMMISSION
irrigated, not necessarily a consistent landscaping theme. Absent the City's
ownership/easement, it may not be feasible to require consistent citywide
landscaping.
VC/Nolan said it seems to him that if residents elect to maintain a barren
hillside and take appropriate steps for irrigation, it should be allowed.
Chair/Tye agreed.
DCM/DeStefano said that the City is not interested in properties that appear
well groomed but are just dirt. The City would prefer to deal with slopes that
share the commonality of at least a green palate and maintenance that deals
with erosion control.
AssocP/Lungu responded to VC/Nolan that the reference is to the entire
slope, not just the setback area. As suggested by Chair/Tye, the language
should probably be more specific so that the beginning statement says, for
instance, "that yard and slope areas shall be landscaped, etc."
C/Tanaka said he did not want to require, for instance, that the entire slope
must be filled in within two years.
C/Ruzicka agreed with C/Tanaka. He referred to page 5 of the San Dimas
ordinance.
DCM/DeStefano suggested language to wit: the ground cover "substantially"
rather than "completely."
Chair/Tye submitted that the City has current ordinances that are not
enforced. He wanted to understand if it was the City's objective to enforce
this amendment.
DCM/DeStefano said that there are literally hundreds of codes that the City's
Code Enforcement Officers are obligated to enforce. This, like any other
aspect of law enforcement boils down to priorities and time -management
issues. This issue is of substantial importance to the community and to the
City Council. Upon adoption of such an amendment by City Council the
officers would be out in the field using the tools they now have to gain
compliance. Most likely, the most obvious candidates will receive imminent
consideration.
JUNE 24, 2003 Page 9 PLANNING COMMISSION
Chair/Tye asked what the City does when signage is erected that has
nothing to do with any specific candidate that appear on private property?
DCM/DeStefano responded that the City might allow the sign to remain and
inquire of the property owner whether they granted permission for it to be
there. From a free speech standpoint the sign can remain as long as it
meets the other requirements of the City's code.
VC/Nolan felt that signage in the public right-of-way reached staggering
proportions during election campaigns. To him, the high road would be to
limit signs in the public -right-of-way. He felt that it was unrealistic to expect
candidates to show restraint. Therefore, it is incumbent upon the City to lay
foundation and direction.
C/Tanaka agreed with Chair/Tye's comments that an individual's right to
freedom of speech should not be limited. At the same time he appreciated
VC/Nolan's concerns about the amount of signage that goes up during
elections but he felt it was part of the process and should not be eliminated.
C/Ruzicka said that so long as signs do not go up more than 60 days prior to
election and come down 10 days after the election, he believed that
whatever anyone wanted to do they should be allowed to do. He would
agree with the 30 -day program that is in place if the balance of the
Commission agreed.
There was no one present who wished to speak on this item.
C/Ruzicka felt that with the foregoing comments, staff could write a
recommended code for consideration at the Commission's next meeting.
Chair/Tye said he did not agree with the City Attorney's proposed change for
Item 5.e. He would like "only" stricken. In addition, the Commission wanted
5.f. to read "30 -days."
Chair/Tye asked if prohibited signs in the public right-of-way would eliminate
real estate signs?
DCM/DeStefano responded yes, and also other similar one-time notification
signs.
JUNE 24, 2003 Page 11 PLANNING COMMISSION
Planning Commission it was hideous, the neighbors did not like it and it did
not look good. There was no creative thought given to it by the applicant.
After several iterations, we have a very well designed and camouflaged
tower. He is not opposed to co -location - he is not in favor of what the
applicant originally proposed.
C/Ruzicka said he did not agree with the church's decision about not wanted
facilities in their bell tower. Now that there is a way to approach multiple
sites on this piece of property he would not mind if they replaced every one
of the Italian Cypress at the front of the church.
Chair/Tye felt the City would need to set a standard. He was glad that the
Development Code did not restrict facilities to one per site. He felt St. Denis
shows how you can work together to accomplish what all three parties want
to accomplish.
DCM/DeStefano said staff discussed the aesthetics of this matter and was
not necessarily concerned about how many are on a site, but whether or not
you can see them. This City has sites that have co -locations such as the
Vineyard Bank (3 facilities) and other similar facilities. Diamond Bar High
School, for instance, has several facilities, some you can see and some that
are not so easily detected. Also of concern was whether the number of
devices on a particular piece of property violated the intended use
i.e., residential properties with multiple cell sites. When does it draw a
conclusion that it is now a commercial piece of property versus its residential
intent? When does it eliminate the intended use of the property for
commercial purposes in the future if it happens to be vacant property now?
From Staffs perspective, we believe we can reach a conclusion that meets
the current goals which would be to add a third bullet that C/Ruzicka spoke
about (page 11 of the staff report) that discusses permissible facilities in
residential sites with the facilities being building -mounted stealth design, etc.
Additionally, page 12 discusses where multiple facilities could be located and
that they would not be located on residential properties developed with
residential structures or cited for residential development. Also, that the
citing of the antennas in a form that would create an antenna farm would be
prohibited and piggybacking would be permissible. Staff would offer a
possible solution being the third bullet on page 11 and the two bullets on
page 12 and come back to the Commission with a resolution.
The Commission concurred.
JUNE 24, 2003 Page 13 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
- -Commission, Chairman Tye adjourned the meeting at 8:35 p.m.
Respectfully Submitted,
James DeStefano
Deputy City Manager
Agenda No. 6.4
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.DJTHE GOVERNMENT CENTER
21865 E. Copley Drive
JUNE 26, 2003
CALL TO ORDER:
Vice Chairman Grundy called the meeting to order at 7:05 p.m. in the
SCAQMD/Govemmen t Center Building Hearing Board Room, 21865 E. Copley Drive,
Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Torres led the Pledge of Allegiance.
ROLL CALL:
Present: Vice President Grundy and Commissioners Lui, Lyons and
To rres
Chairman Hull was excused.
Staff: Bob Rose, Director of Community Services; Kim Crews, Senior
Management Analyst; Ryan Wright, Recreation Supervisor;
Ryan McLean, Recreation Coordinator, and Marisa Somenzi,
Administrative Assistant.
COMMENDATION FOR THE DIAMOND BAR COMMUNITY SERVICES DEPARTMENT —
Special Presentation by Jim Starkey representing Senator Bob Margett's office.
PRESENTATION OF 2003 CITY YOUTH SOCCER SPORTSMANSHIP AWARDS
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Regular Meeting Minutes for May 22, 2003.
C/Torres moved, C/Lyons seconded, to approve the minutes of the May 22,
2003 regular meeting as presented. Without objection, the motion was so
ordered with C/Lui abstaining and Chair/Hull being absent.
2. INFORMATIONAL ITEMS
JUNE 26, 2003 PAGE 2 P&R COMMISSION
2.1 Introduction of Sheryl Gonzales, owner PDG & Associates, Youth Master
Plan Consultant.
Ms. Gonzales presented her credentia Is and those of her team members.
The plan has four phases: 1) getting organized and planning the plan, 2)
identifying steering committee, stakeholder group members, and service
providers, 3) data collection, trend analysis, focus groups surveys, identify
service gaps and 4) develop the plan of action and complete the Youth
Master Plan Document.
C/Torres asked Ms. Gonzales to comm ent on the makeup of the stakeholder
group versus the steering committee.
Ms. Gonzales explained that the stakeholder group would be a broad
representation ofall individuals, organizations, agencies (hospitals, business
and educational community). The steering committee would be partially
identified by Council Members and list of possible stakeholders that would
meet certain identified criteria. The criteria includes the ability commit to work
on some of the steering committee actions; those having a good knowledge
of youth and what is the best way to provide services, and members of the
community that are perceived as leaders because they will champion the
plan.
In response to C/Lyons, Ms. Gonzales confirmed that both school districts
would be surveyed. The Search Institute Model is for Grades 6 through 12.
The "trends analysis" will assist the consultants in better understanding the
issues for lower grades.
C/Lyons felt there was a "hole" in the 6 to 12 grade ages. She asked if both
high schools would besurveyed?
Ms. Gonzales explained that first there must be a relationship created with
the school districts.
C/Lyons said itwould bea bad situation not to include both high schools.
Ms. Gonzales said the librarywould beincluded. The survey will besent to a
representation sample of househol ds and the adult of the household will
respond.
Ms. Gonzales responded to VC/Grundy that the survey would include 500
connected telephone calls to randomly selected households. The margin of
error is 2.5-3 percent.
CSD/Rose indicated to VC/Grundy that there are 17,000 households in D.B.
500 surveys gives a good balance and verifies information received from
steering committee and stakeholder members.
Responding to C/Lui, Ms. Gonzales confirmed that all calls would take place
JUNE 26, 2003 PAGE 3 P&R COMMISSION
inside the city limits. The first final draft is slated for March 2004.
2.2 Recreation Program Report — by RS/Wright.
2.3 Diamond Bar Community Foundat ion Oral Report — Chair/Hull.
CSD/Rose reported his understanding that tile purchases were extended to
include last night's concert.
2.4 C.I.P. Program Report —Oral Report by CSD/Rose
a. Community/Senior Center
b. Sycamore Canyon ADA Retrofit
C/Lyons asked CSD/Rose to advise the Commissioners when staff
would be presenting the City Council with options for a modular
facility. A lot of kids signed up for day camp and Sycamore is a much
better place to hold day camp than the Community/Senior Center.
C/Torres felt itwould behoove the Commission to schedule a meeting
with the City Council at the facility.
CSD/Rose pointed out that all five Council Members should beat next
Friday's 4th of July celebration.
C. Starshine Park ADA Retrofit
A $25,000 grant request was submitted for playground cover using
Starshine Park as the applicant -park.
d. Trail Development at Sycamore Canyon Park
4. NEW BUSINESS
4.1 Review of Draft Facility Use Policies for new Community/Senior Center —
report by MSA/Crews.
MSA/Crews explained that staff would like to present a more refined/revised
version of the Use Policies to the City Council on July 15. She asked the
Commission to render its recommendati on for adoption to the City Council.
VC/Grundy was concerned about the Commission recommending adoption of
a document that they had not reviewed.
C/Torres felt comfortable with staffs document. He felt the proposed rental
rates were consistent.
C/Lyons was curious about why other governmental agencies get better price
breaks than D.B. residents.
JUNE 26, 2003 PAGE 4 P&R COMMISSION
MSA/Crews explained that the rate applies to other governmental agencies
within the community that serve D.B. residents such as the Sheriffs
Department, SCAQMD, school districts, etc.
C/Lyons asked why there was a differ ence in the rate for the Group C and
Group D banquet room (Page 13).
C/Lyons thanked staff for their work on this project. She said that the only
item she completely disagreed with was on Page 7 — "no red wine is
permitted." She feltthat ifthe Citywas going to permit weddings and parties
they could not expect compliance.
MSA/Crews explained that the exclusion of red wine isverycommon —every
city's document contains this exclusion. In fact, no red drinks are allowed
because of their potential to cause permanent stains.
C/Lui felt that the document would change over time depending on the
market for supply and demand. He said he could not find anything about
seniors.
MSA/Crews referred C/Lui to Page 4, Group B— senior groups. There are no
fee schedules for the senior groups. Seniors could continue the current
activities oradd activities. Seniors could also continue to use Heritage Park.
There is a lot of room and activity space for seniors and they would not be
charged.
VC/Grundy suggested that within the fee schedule the report should state
there are no fees for certain groups.
MSA/Crews said she would show groups A and Bon the fee schedule at no
charge.
MSA/Crews explained that the City's marketing department would spiffupthe
fee schedule and included in packets given out to individuals or groups
touring the facility.
VC/Grundy said hewas not prepared to suggest the document was ready to
present to Council on July 15 for adoption.
C/Torres disagreed. He felt that this was a moving document and that the
Commission should not bea stumbling blockto obtaining Council's approval.
He felt comfortable approving the document so that staff could make the
appropriate changes and present the document to the Council.
C/Lyons felt that if substantial changes were made that the Commission
would have approved a locum ent it had not had an opportunity to peruse.
The Commission could recommend the draft presented this evening along
with comments.
JUNE 26, 2003 PAGE 5 P&R COMMISSION
C/Lui suggested that after the tour of the facility the Commissioners might
have more comments about the document.
MSA/Crews appreciated C/Lui's comment. She said she could send the
document out to the Commissioners afterthe changes were made. If any of
the Commissioners had comments, they could call her to discuss them. She
stated that the document could be brought back to the Commission on July
24 and presented to the Council on August 4.
VC/Grundy agreed that a lot of work had gone into the preparation of the
document and that it should be shared with the City Council. He does not
want it presented to the Council that the Commission put its stamp of
approval on it.
CSD/Rose explained that staff wants the document to contain information
that the Commission is comfortable recommending for adoption by the City
Council. Staff is prep a red to goforward with whatever process that requires.
C/Torres said that in re -thinking the matter that because this was a document
that affected the largest facility in D.B. a subcommittee should beassigned to
review the document with staff.
VC/Grundy volunteered to participate on the subcommittee.
C/Torres said he was out of town next week but would serve on the
subcommittee when he returned.
The subcommittee agreed to meet with staff during the week of July 7.
4.2 Definition of "Youth at Risk for Youth Employment Program" - Presentation
by MSA/Crews.
MSA/Crews explained that according to the definition, all youth are "at risk"
youth.
C/Lui moved, C/Torres seconded, to recommend City Council approval ofthe
definition for"Youth at Risk" as defined in staffs report. Without objection, the
motion was so ordered with Chair/Hull being absent.
4.3 Parks and Recreation Commission Tour of new Community/Senior Center
Site.
The Commissioners concurred to meet atthe Community/Senior Center Site
at 5:30 p.m. on July 24, 2003 prior to the regular Commission meeting.
5. ANNOUNCEMENTS: C/Lui thanked the Commissioners for sending flowers
honoring his departed wife. His life has turned upside down. Hiswife danced on the
stage at the City Birthday Party on April 27. At that time, everything was as normal
as it could be. One week later she felt uncomfortable in her stomach. He took her to
the doctor and he diagnosed that she had tumors on her liver. In spite of starting
JUNE 26, 2003 PAGE 6 P&R COMMISSION
chemotherapy immediately, she continued to get worse. She was hospitalized for
one month and passed away on June 10. Things progressed so rapidly that it has
been difficult for him and his family to bear. He thanked everyone for his and her
support. Heconsidered resigning from the Commission but felt he should stay with it
for a time to see how he felt.
C/Lyons expressed her condolences to C/Lui . She said it is very touching to hear
C/Lui speak about his wife. Life is very precious and itis difficult to imagine his loss.
The Commission supports him in whatever decision he makes about remaining on
the Commission. C/Lyons complimented the Community Services Division on the
most recent Recreation Guide. She thought the front cover photo of SXcamore
Canyon Park was terrific. She asked staff for a parking pass for the 4t of July
Celebration. The Friends of the Library plans to hold another "Read Together
Diamond Bar" in October. In addition, the Friends ofthe Library is proposing to hold
a 5K walk/run to benefit the library.
C/Torres told C/Lui that it was great to have him back on the Commission. He
wished C/Lui and his familythe best during this difficult time. He offered his support.
VC/Grundy echoed what C/Lyons and C/Lui said. Itis good to have C/Lui present
tonight. He understands the difficulty for C/Lui and knows that he has to decide
whether to remain on the Commission. He is glad that C/Lui decided to stay
because VC/Grundy believes C/Lui's participation is important to the group. He
offered his support as a Commission, as a friend and as a resident of D.B.
VC/Grundy commended RS/Wright on his preparation and participation in the
Tuesday night User Group meeting.
ADJOURNMENT: Upon motion ofC/Lyons, seconded byC/Lui and there being nofurther
business to come before the Commission, Vice Chairman Grundy adjourned the meeting at
9:00 P.M.
Respectfully Submitted,
Bob Rose Secretary
Attest:
Vice Chairman Dave Grundy
JUNE 26, 2003 PAGE 2 P&R COMMISSION
2.1 Introduction of Sheryl Gonzales, owner PDG & Associates, Youth Master
Plan Consultant.
Ms. Gonzales presented her credentials and those of her team members.
The plan has four phases: 1) getting organized and planning the plan, 2)
identifying steering committee, stakeholder group members, and service
providers, 3) data collection, trend analysis, focus groups surveys, identify
service gaps and 4) develop the plan of action and complete the Youth
Master Plan Document.
C/Torres asked Ms. Gonzales to comment on the makeup of the stakeholder
group versus the steering committee.
Ms. Gonzales explained that the stakeholder group would be a broad
representation of all individuals, organizations, agencies (hospitals, business
and educational community). The steering committee would be partially
identified by Council Members and list of possible stakeholders that would
meet certain identified criteria. The criteria includes the ability commit to work
on some of the steering committee actions; those having a good knowledge
of youth and what is the best way to provide services, and members of the
community that are perceived as leaders because they will champion the
plan.
In response to C/Lyons, Ms. Gonzales confirmed that both school districts
would be surveyed. The Search Institute Model is for Grades 6 through 12.
The "trends analysis" will assist the consultants in better understanding the
issues for lower grades.
C/Lyons felt there was a "hole" in the 6 to 12 grade ages. She asked if both
high schools would be surveyed?
Ms. Gonzales explained that first there must be a relationship created with
the school districts.
C/Lyons said it would be a bad situation not to include both high schools.
Ms. Gonzales said the library would be included. The survey will be sent to a
representation sample of households and the adult of the household will
respond.
Ms. Gonzales responded to VC/Grundy that the survey would include 500
connected telephone calls to randomly selected households. The margin of
error is 2.5-3 percent.
CSD/Rose indicated to VC/Grundy that there are 17,000 households in D.B.
500 surveys gives a good balance and verifies information received from
steering committee and stakeholder members.
Responding to C/Lui, Ms. Gonzales confirmed that all calls would take place
inside the city limits. The first final draft is slated for March 2004.
JUNE 26, 2003 PAGE 3 P&R COMMISSION
2.2 Recreation Program Report — by RS/Wright.
2.3 Diamond Bar Community Foundation Oral Report — Chair/Hull.
CSD/Rose reported his understanding that tile purchases were extended to
include last night's concert.
2.4 C.I.P. Program Report — Oral Report by CSD/Rose
a. Community/Senior Center
b. Sycamore Canyon ADA Retrofit
C/Lyons asked CSD/Rose to advise the Commissioners when staff
would be presenting the City Council with options for a modular
facility. A lot of kids signed up for day camp and Sycamore is a much
better place to hold day camp than the Community/Senior Center.
C/Torres felt it would behoove the Commission to schedule a meeting
with the City Council at the facility.
CSD/Rose pointed out that all five Council Members should be at next
Friday's 4th of July celebration.
C. Starshine Park ADA Retrofit
A $25,000 grant request was submitted for playground cover using
Starshine Park as the applicant -park.
d. Trail Development at Sycamore Canyon Park
4. NEW BUSINESS
4.1 Review of Draft Facility Use Policies for new Community/Senior Center —
report by MSA/Crews.
MSA/Crews explained that staff would like to present a more refined/revised
version of the Use Policies to the City Council on July 15. She asked the
Commission to render its recommendation for adoption to the City Council.
VC/Grundy was concerned about the Commission recommending adoption
of a document that they had not reviewed.
C/Torres felt comfortable with staff's document. He felt the proposed rental
rates were consistent.
C/Lyons was curious about why other governmental agencies get better price
breaks than D.B. residents.
JUNE 26, 2003 PAGE 4 P&R COMMISSION
MSA/Crews explained that the rate applies to other governmental agencies
within the community that serve D.B. residents such as the Sheriff's
Department, SCAQMD, school districts, etc.
C/Lyons asked why there was a difference in the rate for the Group C and
Group D banquet room (Page 13).
C/Lyons thanked staff for their work on this project. She said that the only
item she completely disagreed with was on Page 7 — "no red wine is
permitted." She felt that if the City was going to permit weddings and parties
they could not expect compliance.
MSA/Crews explained that the exclusion of red wine is very common — every
city's document contains this exclusion. In fact, no red drinks are allowed
because of their potential to cause permanent stains.
C/Lui felt that the document would change over time depending on the
market for supply and demand. He said he could not find anything about
seniors.
MSA/Crews referred C/Lui to Page 4, Group B — senior groups. There are no
fee schedules for the senior groups. Seniors could continue the current
activities or add activities. Seniors could also continue to use Heritage Park.
There is a lot of room and activity space for seniors and they would not be
charged.
VC/Grundy suggested that within the fee schedule the report should state
there are no fees for certain groups.
MSA/Crews said she would show groups A and B on the fee schedule at no
charge.
MSA/Crews explained that the City's marketing department would spiff up
the fee schedule and included in packets given out to individuals or groups
touring the facility.
VC/Grundy said he was not prepared to suggest the document was ready to
present to Council on July 15 for adoption.
C/Torres disagreed. He felt that this was a moving document and that the
Commission should not be a stumbling block to obtaining Council's approval.
He felt comfortable approving the document so that staff could make the
appropriate changes and present the document to the Council.
C/Lyons felt that if substantial changes were made that the Commission
would have approved a document it had not had an opportunity to peruse.
The Commission could recommend the draft presented this evening along
with comments.
JUNE 26, 2003 PAGE 5 P&R COMMISSION
C/Lui suggested that after the tour of the facility the Commissioners might
have more comments about the document.
MSA/Crews appreciated C/Lui's comment. She said she could send the
document out to the Commissioners after the changes were made. If any of
the Commissioners had comments, they could call her to discuss them. She
stated that the document could be brought back to the Commission on July
24 and presented to the Council on August 4.
VC/Grundy agreed that a lot of work had gone into the preparation of the
document and that it should be shared with the City Council. He does not
want it presented to the Council that the Commission put its stamp of
approval on it.
CSD/Rose explained that staff wants the document to contain information
that the Commission is comfortable recommending for adoption by the City
Council. Staff is prepared to go forward with whatever process that requires.
C/Torres said that in re -thinking the matter that because this was a document
that affected the largest facility in D.B. a subcommittee should be assigned
to review the document with staff.
VC/Grundy volunteered to participate on the subcommittee.
C/Torres said he was out of town next week but would serve on the
subcommittee when he returned.
The subcommittee agreed to meet with staff during the week of July 7.
4.2 Definition of "Youth at Risk for Youth Employment Program" — Presentation
by MSA/Crews.
MSA/Crews explained that according to the definition, all youth are "at risk"
youth.
C/Lui moved, C/Torres seconded, to recommend City Council approval of the
definition for "Youth at Risk" as defined in staff's report. Without objection,
the motion was so ordered with Chair/Hull being absent.
4.3 Parks and Recreation Commission Tour of new Community/Senior Center
Site.
The Commissioners concurred to meet at the Community/Senior Center Site
at 5:30 p.m. on July 24, 2003 prior to the regular Commission meeting.
5. ANNOUNCEMENTS: C/Lui thanked the Commissioners for sending flowers
honoring his departed wife. His life has turned upside down. His wife danced on the
stage at the City Birthday Party on April 27. At that time, everything was as normal
as it could be. One week later she felt uncomfortable in her stomach. He took her to
the doctor and he diagnosed that she had tumors on her liver. In spite of starting
chemotherapy immediately, she continued to get worse. She was hospitalized for
JUNE 26, 2003 PAGE 6 P&R COMMISSION
one month and passed away on June 10. Things progressed so rapidly that it has
been difficult for him and his family to bear. He thanked everyone for his and her
support. He considered resigning from the Commission but felt he should stay with it
for a time to see how he felt.
C/Lyons expressed her condolences to C/Lui. She said it is very touching to hear
C/Lui speak about his wife. Life is very precious and it is difficult to imagine his loss.
The Commission supports him in whatever decision he makes about remaining on
the Commission. C/Lyons complimented the Community Services Division on the
most recent Recreation Guide. She thought the front cover photo of Sycamore
Canyon Park was terrific. She asked staff for a parking pass for the 4t of July
Celebration. The Friends of the Library plans to hold another "Read Together
Diamond Bar" in October. In addition, the Friends of the Library is proposing to hold
a 5K walk/run to benefit the library.
C/Torres told C/Lui that it was great to have him back on the Commission. He
wished C/Lui and his family the best during this difficult time. He offered his support.
VC/Grundy echoed what C/Lyons and C/Lui said. It is good to have C/Lui present
tonight. He understands the difficulty for C/Lui and knows that he has to decide
whether to remain on the Commission. He is glad that C/Lui decided to stay
because VC/Grundy believes C/Lui's participation is important to the group. He
offered his support as a Commission, as a friend and as a resident of D.B.
VC/Grundy commended RS/Wright on his preparation and participation in the
Tuesday night User Group meeting.
ADJOURNMENT: Upon motion of C/Lyons, seconded by C/Lui and there being no further
business to come before the Commission, Vice Chairman Grundy adjourned the meeting
at 9:00 p.m.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose Secretary
Attest:
/s/ Dave Grundy
Vice Chairman Dave Grundy
JUNE 26, 2003 PAGE 2
P&R COMMISSION
2.1 Introduction of Sheryl Gonzales, owner PDG & Associates, Youth Master
Plan Consultant.
Ms. Gonzales presented her credentials and those of her team members.
The plan has four phases: 1) getting organized and planning the plan, 2)
identifying steering committee, stakeholder group members, and service
providers, 3) data collection, trend analysis, focus groups surveys, identify
service gaps and 4) develop the plan of action and complete the Youth
Master Plan Document.
C/Torres asked Ms. Gonzales to comment on the makeup of the stakeholder
group versus the steering committee.
Ms. Gonzales explained that the stakeholder group would be a broad
representation of all individuals, organizations, agencies (hospitals, business
and educational community). The steering committee would be partially
identified by Council Members and list of possible stakeholders that would
meet certain identified criteria. The criteria includes the ability commit to work
on some of the steering committee actions; those having a good knowledge
of youth and what is the best way to provide services, and members of the
community that are perceived as leaders because they will champion the
plan.
In response to C/Lyons, Ms. Gonzales confirmed that both school districts
would be surveyed. The Search Institute Model is for Grades 6 through 12.
The "trends analysis" will assist the consultants in better understanding the
issues for lower grades.
C/Lyons felt there was a "hole" in the 6 to 12 grade ages. She asked if both
high schools would be surveyed?
Ms. Gonzales explained that first there must be a relationship created with
the school districts.
C/Lyons said it would be a bad situation not to include both high schools.
Ms. Gonzales said the library would be included. The survey will be sent to a
representation sample of households and the adult of the household will
respond.
Ms. Gonzales responded to VC/Grundy that the survey would include 500
connected telephone calls to randomly selected households. The margin of
error is 2.5-3 percent.
CSD/Rose indicated to VC/Grundy that there are 17,000 households in D.B.
500 surveys gives a good balance and verifies information received from
steering committee and stakeholder members.
Responding to C/Lui, Ms. Gonzales confirmed that all calls would take place
inside the city limits. The first final draft is slated for March 2004.
JUNE 26, 2003
PAGE 3 P&R COMMISSION
2.2 Recreation Program Report - by RS/Wright.
2.3 Diamond Bar Community Foundation Oral Report - Chair/Hull.
CSD/Rose reported his understanding that tile purchases were extended to
include last night's concert.
2.4 C.I.P. Program Report - Oral Report by CSD/Rose
a.
b.
Community/Senior Center
Sycamore Canyon ADA Retrofit
C/Lyons asked CSD/Rose to advise the Commissioners when staff
would be presenting the City Council with options for a modular
facility. A lot of kids signed up for day camp and Sycamore is a much
better place to hold day camp than the Community/Senior Center.
C/Torres felt it would behoove the Commission to schedule a meeting
with the City Council at the facility.
CSD/Rose pointed out that all five Council Members should be at next
Friday's 4th of July celebration.
c. Starshine Park ADA Retrofit
A $25,000 grant request was submitted for playground cover using
Starshine Park as the applicant -park.
d. Trail Development at Sycamore Canyon Park
4. NEW BUSINESS
4.1 Review of Draft Facility Use Policies for new Community/Senior Center -
report by MSA/Crews.
MSA/Crews explained that staff would like to present a more refined/revised
version of the Use Policies to the City Council on July 15. She asked the
Commission to render its recommendation for adoption to the City Council.
VC/Grundy was concerned about the Commission recommending adoption
of a document that they had not reviewed.
C/Torres felt comfortable with staffs document. He felt the proposed rental
rates were consistent.
C/Lyons was curious about why other governmental agencies get better price
breaks than D.B. residents.
JUNE 26, 2003 PAGE 4
P&R COMMISSION
MSA/Crews explained that the rate applies to other governmental agencies
within the community that serve D.B. residents such as the Sheriffs
Department, SCAQMD, school districts, etc.
C/Lyons asked why there was a difference in the rate for the Group C and
Group D banquet room (Page 13).
C/Lyons thanked staff for their work on this project. She said that the only
item she completely disagreed with was on Page 7 - "no red wine is
permitted." She felt that if the City was going to permit weddings and parties
they could not expect compliance.
MSA/Crews explained that the exclusion of red wine is very common - every
city's document contains this exclusion. In fact, no red drinks are allowed
because of their potential to cause permanent stains.
C/Lui felt that the document would change over time depending on the
market for supply and demand. He said he could not find anything about
seniors.
MSA/Crews referred C/Lui to Page 4, Group B - senior groups. There are no
fee schedules for the senior groups. Seniors could continue the current
activities or add activities. Seniors could also continue to use Heritage Park.
There is a lot of room and activity space for seniors and they would not be
charged.
VC/Grundy suggested that within the fee schedule the report should state
there are no fees for certain groups.
MSA/Crews said she would show groups A and B on the fee schedule at no
charge.
MSA/Crews explained that the City's marketing department would spiff up
the fee schedule and included in packets given out to individuals or groups
touring the facility.
VC/Grundy said he was not prepared to suggest the document was ready to
present to Council on July 15 for adoption.
C/Torres disagreed. He felt that this was a moving document and that the
Commission should not be a stumbling block to obtaining Council's approval.
He felt comfortable approving the document so that staff could make the
appropriate changes and present the document to the Council.
C/Lyons felt that if substantial changes were made that the Commission
would have approved a document it had not had an opportunity to peruse.
The Commission could recommend the draft presented this evening along
with comments.
JUNE 26, 2003 PAGE 5
P&R COMMISSION
C/Lui suggested that after the tour of the facility the Commissioners might
have more comments about the document.
MSA/Crews appreciated C/Lui's comment. She said she could send the
document out to the Commissioners after the changes were made. If any of
the Commissioners had comments, they could call her to discuss them. She
stated that the document could be brought back to the Commission on July
24 and presented to the Council on August 4.
VC/Grundy agreed that a lot of work had gone into the preparation of the
document and that it should be shared with the City Council. He does not
want it presented to the Council that the Commission put its stamp of
approval on it.
CSD/Rose explained that staff wants the document to contain information
that the Commission is comfortable recommending for adoption by the City
Council. Staff is prepared to go forward with whatever process that requires.
C/Torres said that in re -thinking the matter that because this was a document
that affected the largest facility in D.B. a subcommittee should be assigned
to review the document with staff.
VC/Grundy volunteered to participate on the subcommittee.
C/Torres said he was out of town next week but would serve on the
subcommittee when he returned.
The subcommittee agreed to meet with staff during the week of July 7.
4.2 Definition of "Youth at Risk for Youth Employment Program" - Presentation
by MSA/Crews.
MSA/Crews explained that according to the definition, all youth are "at risk"
youth.
C/Lui moved, C/Torres seconded, to recommend City Council approval of the
definition for "Youth at Risk" as defined in staffs report. Without objection,
the motion was so ordered with Chair/Hull being absent.
4.3 Parks and Recreation Commission Tour of new Community/Senior Center
Site.
The Commissioners concurred to meet at the Community/Senior Center Site
at 5:30 p.m. on July 24, 2003 prior to the regular Commission meeting.
5. ANNOUNCEMENTS: C/Lui thanked the Commissioners for sending flowers
honoring his departed wife. His life has turned upside down. His wife danced on the
stage at the City Birthday Party on April 27. At that time, everything was as normal
as it could be. One week later she felt uncomfortable in her stomach. He took her to
the doctor and he diagnosed that she had tumors on her liver. In spite of starting
chemotherapy immediately, she continued to get worse. She was hospitalized for
JUNE 26, 2003 PAGE 6
P&R COMMISSION
one month and passed away on June 10. Things progressed so rapidly that it has
been difficult for him and his family to bear. He thanked everyone for his and her
support. He considered resigning from the Commission but felt he should stay with it
for a time to see how he felt.
C/Lyons expressed her condolences to C/Lui. She said it is very touching to hear
C/Lui speak about his wife. Life is very precious and it is difficult to imagine his loss.
The Commission supports him in whatever decision he makes about remaining on
the Commission. C/Lyons complimented the Community Services Division on the
most recent Recreation Guide. She thought the front cover photo of Sycamore
Canyon Park was terrific. She asked staff for a parking pass for the 4t of July
Celebration. The Friends of the Library plans to hold another "Read Together
Diamond Bar" in October. In addition, the Friends of the Library is proposing to hold
a 5K walk/run to benefit the library.
C/Torres told C/Lui that it was great to have him back on the Commission. He
wished C/Lui and his family the best during this difficult time. He offered his support.
VC/Grundy echoed what C/Lyons and C/Lui said. It is good to have C/Lui present
tonight. He understands the difficulty for C/Lui and knows that he has to decide
whether to remain on the Commission. He is glad that C/Lui decided to stay
because VC/Grundy believes C/Lui's participation is important to the group. He
offered his support as a Commission, as a friend and as a resident of D.B.
VC/Grundy commended RS/Wright on his preparation and participation in the
Tuesday night User Group meeting.
ADJOURNMENT: Upon motion of C/Lyons, seconded by C/Lui and there being no further
business to come before the Commission, Vice Chairman Grundy adjourned the meeting
at 9:00 p.m.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose Secretary
Attest:
/s/ Dave Grundy
Vice Chairman Dave Grundy
AGENDA N0. 65
NOTICE REGARDING THE WARRANT REGISTERS
Please note that the Warrant Registers has not been
included in the electronic versions of the City Council
Agenda Packets on the City's Web Site because severe
formatting errors occur when attempting to convert this
material. If you are interested in receiving a copy of the
Warrant Registers, please contact the City Clerk's office at
909-839-7010 to receive a FAXed copy or to pick one up in
person.
We apologize for the inconvenience.
Agenda #
Meeting Date:
6.5
August S, 2003
AGENDA REPORT
CITY COUNCIL . ,, _4"
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approval of Voucher Registers dated July 17, 2003, July 24, 2003 and July 31, 2003
totaling $1,853,152.72.
RECOMMENDATION:
Approve Voucher Registers.
FINANCIAL IMPACT:
Expenditure of - $1,853,152.72 in budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The list of accounts payable bills, in the form of two voucher registers, were reviewed and
recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed
the Voucher Registers dated July 17, 2003 for $290,649.50, July 17, 2003 for $1,138,735.93 and July
31, 2003 for $423,767.29. The voucher registers are now being presented to the City Council for
ratification and approval.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Departrfidht Head
Deputy City Manager
Attachments: Voucher Registers — 07/17/03, 07/24/03, and 07/31/03
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, July 17, 2003
DATE: July 17, 2003
Attached is the Voucher Register dated July 17, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 5, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated July 17, 2003 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION
001 GENERAL FUND
011 COM DRGANIZATION SUPPORT
112 PROP A - TRANSIT FUND
115 INTEGRATED WASTE MGT FUND
125 COM DEV BLK GRANT FUND
126- CITIZENS OPT -PUBLIC SFTY
138 LLAD #38 FUND
139 LLAD #39 FUND
1Al1 LLAD #41 FUND
250 CAPITAL IMPROV/PROJ FUND
REPORT' FOR ALL FUNDS
APPROVED BY:
�
Linda G. llagi-iil�,on
Finance Director
. Linda C. Lowry � )
City Manager
PREPAID
VOUCHERS
TOTAL
103,250.00
118,238'74
221,488.74
.00
500.00
500.00
.00
22,760.87
22_760.87
.0O
3,598.98
3,598.98
.00
3,575.00
3,575.00
.0O
2,482.09
2,482.09
.00
10,855.20
10,855.20
.00
3,349.35
3,349.35
.00
3,675.79
34675.79
.0O
18,363.48
18,363.48
103,250,00
187,399.50
290,649.50
Carol Herrera
Mayor
^Robert S. Huff
Mayor Pro Tem
a �
'
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 1
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4 INVOICE DESCRIPTION
AMOUNT DATE CHECK
LETICIA ACUNA
001-23002--
3041 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
ADVANCED APPLIED ENGINEERING INC
2505510-46411-01403-46411
13004 12839 CIP PRJ-AREA 5 SLRRY SEAL
1,290.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,290.00
TOTAL DUE VENDOR
1,290.00
AIRBORNE SYSTEMS INC.
0014090-42120--
W6863835 EXPRESS MAIL -GENERAL
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
AMERICANA ART CHINA CO
0014090-41400--
35203 SUPPLIES -CITY MUGS
11.27
0014090-41400--
35202 SUPPLIES -CITY MUGS
23.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
34.57
TOTAL DUE VENDOR
34.57
AREA D
0014440-42315--
307 MEMBERSHIP DUES -FY 03/04
2,825.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,825.00
TOTAL DUE VENDOR
2,825.00
AT&T
0014090-42125--
LONG DIST CHRGS
17.32
0015340-42125--
LONG DIST CHARGES
19.64
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
36.96
TOTAL DUE VENDOR
36.96
AT&T WIRELESS SERVICES
0014090-42125--
CELL CHRGS-POOL VEH
159.79
1264411-42125--
CELL CHRGS-SHERIFF
26.09
0014415-42125--
CELL CHRGS-V/PATROL
26.09
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
211.97
TOTAL DUE VENDOR
211.97
SYBIL BADGER
001-23002--
3040 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 2
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
WENDY BEADLES
001-23002--
3042 REFUND PK DEP-HERITAGE
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
BESTPRICEAUDIOVIDEO.COM
1264411-46250--
13213
A5618 DIGITAL CAMCORDER -SHERIFF
2,456.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,456.00
TOTAL DUE VENDOR
2,456.00
CARROT TOP IND
0015350-41200--
00310019 SUPPLIES -RECREATION
350.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
CHARLES ABBOTT ASSOCIATES INC
2505510-46412-17502-46412
2056 TRFFC CONTROL -COMM SR CTR
255.75
001-23012--
2057 PROF.SVCS-EN 03-376
573.75
001-23012--
2053 PROF.SVCS-EN 03-355
186.00
001-23012--
2058 PROF.SVCS-EN 01-317
153.65
001-23012--
2054 PROF.SVCS-EN 03-369
291.60
001-23012--
2055 PROF.SVCS-EN 03-369
232.50
00.15510-45227--
12901
2051 PROF.SVCS-INSPECTION
186.00
0015551-45223--
12977
2059 PROF.SVCS-PLAN CHECK
127.50
0015551-45223--
12876
2052 PROF.SVCS-PLAN CHECK
295.00
0015510-45227--
13028
2060 PROF.SVCS-INSPECTION
.127.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,429.25
TOTAL DUE VENDOR
2,429.25
GEENA CHRISTENSEN
001-34780--
3076 RECREATION REFUND
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
CITY OF LA VERNE
0014411-45405--
JUN 03 PRKG CITE HRGS-JUN 03
905.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS -
905.00
TOTAL DUE VENDOR
905.00
CM SCHOOL SUPPLY
0015350-41200--
57386 SUPPLIES -4TH JULY BLAST -
13.92
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
13.92
TOTAL DUE VENDOR
13.92
PAGE: 3
PREPAID
AMOUNT DATE CHECK
1,009.43
.00
1,009.43
1,009.43
150.00
.00
150.00
150.00
281.02
171.85
.00
452.87
452.87
899.00
.00
899.00
899.00
96.00
64.00
.00
160.00
160.00
623.28
.00
623.28
623.28
1,750.00
875.00
.00
2,625.00
2,625.00
37.89
00
37.89
37.89
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
DUE THRU: 07/17/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
CORDOVA & ASSOCIATES
1155515-41400--
13260
2003-84 SUPPLIES -PROMO ITEMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
CRAIG CROTTY
0015558-45509--
02-03 TREE ASSESSMNT-JUN 03
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DAY & NITE COPY CENTER
0014090-42110--
185511 PRINT SVCS -STAFF MTG
0015210-42110--
184246 PRINT SVCS -PLANNING
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DEPARTMENT OF CONSERVATION
001-34.350--
SMIP FEES -APR -JUN 03
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DEPARTMENT OF JUSTICE
0015350-45300--
436876 EMPLOYMENT BACKGROUND CK
0015350-45300--
436876 EMPLOYMENT BACKGROUND CK
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DEPARTMENT OF TRANSPORTATION
0015554-45507--
12111
164219 SIGNAL MAINT-MAY 03
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DIAMOND BAR COMMUNITY FOUNDATION
0014030-44000--
13011
2697 PROF.SVCS-GRANT WRITING
0014030-44000--
13011
2683 PROF.SVCS-GRANT WRITING
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DIAMOND BAR FINE ART & FRAMING
0014090-41400--
787 CHANGE/CLEAN PHOTO PLATES
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PAGE: 3
PREPAID
AMOUNT DATE CHECK
1,009.43
.00
1,009.43
1,009.43
150.00
.00
150.00
150.00
281.02
171.85
.00
452.87
452.87
899.00
.00
899.00
899.00
96.00
64.00
.00
160.00
160.00
623.28
.00
623.28
623.28
1,750.00
875.00
.00
2,625.00
2,625.00
37.89
00
37.89
37.89
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 4
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
DIAMOND BAR HILLS CLUB
0015350-42140--
12421
346 FACILITY RENTAL -SPRING 03
1,282.50
0015350-42140--
12421
3.45 FACILITY RENTAL -WINTER 03
1,170.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,452.50
TOTAL DUE VENDOR
2,452.50
DIAMOND BAR IMPROVEMENT ASSOCIATION
0014095-42115--
4930 JUL ADS-CONCERTS/4TH JULY
450.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
450-00
TOTAL DUE VENDOR
450.00
DIAMOND BAR PETTY CASH
0015310-41200--
COM SVCS -SUPPLIES
16.48
0014090-41400--
GEN GOVT -PROM ITEMS
11.97
0015310-41200--
COM SVCS -SUPPLIES
10.00
0015350-42325--
REC-MEETINGS
3.00
0014010-41200--
COUNCIL -SUPPLIES
5.39
0015510-42325--
PWKS-MEETING
10.00
0014090-42310--
GEN GOVT -FUEL
10.00
0015350-42353--
CITY B/DAY PTY -SUPPLIES
13.68
0014090-42120--
GEN GOVT -POSTAGE
4.65
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
85.17
TOTAL DUE VENDOR
85.17
DIAMOND BAR POP WARNER
0114010-42355--
COMMUNITY SUPPORT FUND
500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
500.00
TOTAL DUE VENDOR
500.00
DIANA CHO & ASSOCIATES
1255215-44000-D9690602-44000
A12965
MAY 03 CDBG SVCS -MAY 03
1,820.00
1255215 -44000 -D9690602 -4400C
A12965
JUNE 03 CDBG SVCS -JUNE 03
1,755.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,575.00
'
TOTAL DUE VENDOR
3,575.00
DIVERSIFIED PARATRANSIT INC
1125553-45529--
12415
DIAMOND RIDE -6/1-6/15
10,048.94
1125553-45529--
12415
DIAMOND RIDE -5/16-5/31
11,919.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
21,968.87
TOTAL DUE VENDOR
21,968.87
DRIVER ALLIANT INSURANCE SERVICES
001-23004--
SPCL EVENT INS -2ND QTR
1,332.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,332.50
TOTAL DUE VENDOR
1,332.50
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 5
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DUBBERLY GARCIA ASSOCIATES INC
0014090-44000--
12680
167 LIBRARY CNSLTNG SVCS
4,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,000.00
TOTAL DUE VENDOR
4,000.00
EDUCATION TO GO, INC
0015350-45300--
13103
822167 CONTRACT CLASS-SPRING
117.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
117.00
TOTAL DUE VENDOR
117.00
EDWARD ERAMYA
001-32230--
DB 27650 REFUND-PARKING CITATION
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
FEDERAL EXPRESS
0014090-42120--
474958917 EXPRESS MAIL-GENERAL
23.05
0014090-42120--
474999301 EXPRESS MAIL-GENERAL
64.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
87.44
TOTAL DUE VENDOR
87.44
YOLANDA GALVAN
001-34760--
2989 RECREATION REFUND
95.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
95.00
TOTAL DUE VENDOR
95.00
ANNIE GAO
CC1-34760--
2923 RECREATION REFUND
110.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
110.00
TOTAL DUE VENDOR
110.00
GRAFFITI CONTROL SYSTEMS
0015230-45520--
12134
DB 6/03 GRAFFITI CONTRL-JUN 03
2,070.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,070.00
TOTAL DUE VENDOR
2,070.00
DAVID J GRUNDY
0015350-44100--
P & R COMM-6/26
45.00
TOTAL PREPAIDS
_00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
HALL & FOREMAN,INC
001-23012--
13-05-049 PROF.SVCS-EN 03-372
191.25
0015510-45227--
13074
03-05-049 PROF.SVCS-INSPECTION
127.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
318.75
TOTAL DUE VENDOR
318.75
CITY OF DIAMOND BAR
RUN DATE: 07/17/2OD3 14:29:07
VOUCHER REGISTER
PAGE: 6
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
HINDERLITER, de LLAMAS & ASSOCIATES
0014050-44000--
0008554-IN SALES TAX AUDIT-4TH QTR
5,443.08
0014050-44000--
0008554-IN TAX AUDITING SVCS-2ND QTR
900.00
TOTAL PREPAIDS
.00
-
TOTAL VOUCHERS
6,343.08
TOTAL DUE VENDOR
6,343.08
HOME DEPOT
2505310-46415-15700-46415
A13220
6081801 SUPPLIES-SYC CYN PK
1,121.11
2505310-46415-15700-46415
A13220
23000718 SUPPLIES-SYC CYN PK
3,093.94
2505310-46415-15700-46415
A13220
22882757 SUPPLIES-SYC CYN PK
2,376.68
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,591.73
TOTAL DUE VENDOR
6,591.73
INLAND EMPIRE STAGES
1125360-45310--
13152
9509 TRANSPORTATION-S/BARBARA
792.00
001535.0-45310--
13152
9509 EXCURSN-SANTA BARBARA
5,128.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,920.00
TOTAL DUE VENDOR
5,920.00
DARLENE JARVINA
OC1-23002--
3046 REFUND PK DEP-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
JOBS AVAILABLE
0014060-42115--
314023 JOB ANNOUNCEMENT-JUN 03
331.20
TOTAL PREPAIDS
.00
TOTAL. VOUCHERS
331.20
TOTAL DUE VENDOR
331.20
JUDICIAL DATA SYSTEMS CORPORATION
0014411-45405--
3806 PARKING CITE ADMIN-APR 03
1,080.72
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,080.72
TOTAL DUE VENDOR
1,080.72
KIKY TOYS
0014095-41400--
13113
CS23-138 PROMO ITMES-BEANIE BEAR
750.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
750.00
TOTAL DUE VENDOR
750.00
AIMEE KIM
001-34760--
2924 RECREATION REFUND
375.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
375.00
TOTAL DUE VENDOR
375.00
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 7
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
KLEINFELDER INC
001-23012--
96705 PROF -SVCS -EN 03-366
120.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
120.00
TOTAL DUE VENDOR
120.00
KOURY ENGINEERING & TESTING INC
25D5215-46420-13899-46420
12681 906462 -IN INSPECTION SVCS-C/SR CTR
1,824.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,824.00
TOTAL DUE VENDOR
1,824.00
LA COUNTY REGISTRAR -RECORDER
0014040-42325--
MTG-WHITEHOUSE/CRIBBINS
70.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
70.00
TOTAL DUE VENDOR
70.00
LA COUNTY SHERIFF'S DEPT
001-21114--
PP 14-15 SLRY ATTCHMT-SVA022922
268.81
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
268.81
TOTAL DUE VENDOR
268.81
LDS CHURCH
001-23002--
3043 REFUND PK DEP-MAPLE HILL
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
LEXISNEXIS MATTHEW BENDER
0014060-42320--
6531171X PUBLICATIONS -LABOR LAW
89.64
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
89.64
TOTAL DUE VENDOR
89.64
LOS ANGELES COUNTY DIST. ATTORNEY
001-21114--
PP 14-15 SLRY ATTCHMT-BD0001469
147.56
001-21114--
PP 14-15 SLAY ATTCHMT-BY0426064
181.19
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
328.75
TOTAL DUE VENDOR
328.75
ANDREW LUI
0015350-44.100--
P & R COMM -6/26
45.00
TOTAL PREPAIDS
.CC
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
NANCY LYONS
,
0015350-44100--
P & R COMM -6/26
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE:
8
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
MAC'S PRINTING INC
1155516-42110--
13175
113916 PRINT SVCS -POST CARDS
2,589.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,589.55
TOTAL DUE VENDOR
2,589.55
GARY L NEELY
0015210-44000--
12343
07103-13 PROF.SVCS-GOVCONSULTANT
3,240.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,240.00
TOTAL DUE VENDOR
3,240.00
STEVEN G. NELSON
0015210-44100--
PLNN COMM -5/13,5/27
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
ELOISE D NEPOMUCENO
001-23002--
3045 REFUND PK DEP-REAGAN
50.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
DANIEL NOLAN
0015210-44100--
PLNN COMM -5/13
65.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.00
TOTAL DUE VENDOR
65.00
OLYMPIC STAFFING SERVICES
0015510-44000--
95058 TEMP SVCS -PUBLIC WORKS
188.67
0015310-44000--
95058 TEMP SVCS -COMM SVCS
79.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
268.11
TOTAL DUE VENDOR
268.11
ORANGE COUNTY FAIR
0015350-42410--
13322
7/16/03 EXCURSION -DAY CAMP
850.00
07/17/2003 55083
TOTAL PREPAIDS
850.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
850.00
PAYRCLL TRANSFER
001-10200--
PP 15/03 PAYROLL TRANSFER -PP 15/03
102,400.00
07/17/2003 PP 15/03
TOTAL PREPAIDS
102,400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
102,400.00
t 1
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 10
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO q
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
JIMMY RAMIREZ
0015350-453OC--
13292
CONTRACT CLASS -SUMMER
1,636.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,636.20
-
TOTAL DUE VENDOR
1,636.20
JOSEPH RUZICKA
0015210-44100--
PLNG COMM -5/13,5/27
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
S C SIGNS & SUPPLIES LLC
0015554-41250--
25483 SUPPLIES -ROAD MAINT
10.83
TOTAL PREPAIDS
00
TOTAL VOUCHERS
10.83
TOTAL DUE VENDOR
10.83
SAN DIMAS SWIM AND RACQUET BALL CLB
0015350-42410--
13167
7303 EXCURSION -DAY CAMP
57.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
57.00
TOTAL DUE VENDOR
57.OD
SCAN NATOA
0014030-42315--
03/75/198 MEMBRSHP DUES-DOYLE
75.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
75.00
TOTAL DUE VENDOR
75.00
SECTRAN SECURITY INC
0014090-44000--
13164
7111 COURIER SVCS-JUL 03
242.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
242.40
TOTAL DUE VENDOR
242.40
WARREN SIECKE
2505510-46412-18803-46412
13256
5112 TRFFC SGML-PTHFND/EVRGRN
550.67
2505510-46412-18903-46412
13257
5441 TRFFC SGNL-B/CYN/LYCOMING
3,375.00
2505510-46412-19503-46412
13256
5112 TRFFC SGNL-PTHFND/DBHS
550.66
2505510-46412-19003-46412
13257
5441 TRFFC SGNL-G/SPRGS/BALLEN
3,375.00
2505510-46412-18703-46412
13256
5112 TRFFC SGNL-PTHFND/FRNHLLW
550.67
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,402.00
TOTAL DUE VENDOR
8,402.00
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 11
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
SIGNAL MAINTENANCE INCORPORATED
00.15554-45507--
12325
51218523 TRFFC SIGNAL MAINT-JUN 03
2,142.00
0015554-45507--
12325
51218965 ADDL SIGNAL MAINT-JUNE 03
75.00
0015554-45507--
12325
S1218835 ADDL SIGNAL MAINT-JUNE 03
291.61
- 0015554-45507--
12325
51219047 ADDL SIGNAL MAINT-JUNE 03
1,989.85
0015554-45507--
12325
S1219119 ADDL SIGNAL MAINT-JUNE 03
136.50
0015554-45507--
12325
S1219033 ADDL SIGNAL MAINT-JUNE 03,
830.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,464.96
TOTAL DUE VENDOR
5,464.96
SIR SPEEDY
0015510-42110--
A13178
23477 PRINT SVCS -PUBLIC WORKS
596.35
TOTAL PREPAIDS
00
TOTAL VOUCHERS
596.35
TOTAL DUE VENDOR
596.35
TAMIKO SLACK
001-23002--
3044 REFUND PK DEP-PANTERA
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
39.24
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
22.27
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
654.57
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
33.41
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
749.49
TOTAL DUE VENDOR
749.49
SPORT SUPPLY GROUP INC
0015350-41200--
91198079 SUPPLIES -RECREATION
134.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
134.07
TOTAL DUE VENDOR
134.07
STEVENS ENTERPRISES INC
0015510-42110--
13282
012952 -IN SUPPLIES -PAPER
186.89
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
186.89
TOTAL DUE VENDOR
186.89
SUNGARD PENTAMATION INC
0014050-44030--
0603-1259 DATA LINES CHARGES -JUN 03
8.86
0014050-44030--
0703-1259 DATA LINES CHRGS-JUNE 03
15.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
24.66
TOTAL DUE VENDOR
24.66
i
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 12
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
MINERVA TABANGCURA
001-34780--
3250 RECREATION REFUND
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
JACK TANAKA
0015210-44100--
PLNN COMM -5/13,5/27
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
MARTIN TORRES
0015350-44100--
P & R COMM -6/26
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
STEVEN TYE
0015210-44100--
PLNN COMM -5/13,5/27
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
URBAN ENTOMOLOGY ASSOCIATE
0015558-45509--
406 BEE REMOVAL-CAPEN AVE
125.00
1385538-42210--
12991 393 GOPHER CONTROL-DIST 38
418.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
543.28
TOTAL DUE VENDOR
543.28
US BANCORP PIPER JAFFRAY
0014090-44000--
13047 REMKTG FEES -APR -JUNE
4,286.66
TOTAL PREPAIDS
00
TOTAL VOUCHERS
4,286.66
TOTAL DUE VENDOR
4,286.66
US HEALTHWORKS MEDICAL GROUP
0014060-42345--
028-045546 PRE-EMPLOYMENT PHYSICAL
80.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
80.00
TOTAL DUE VENDOR
80.00
VANTAGEPOINT TRANSFER AGENTS -457
001-21108--
PP15-303248 JUL 03 -PAYROLL DEDUCTIONS
2,940.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,940.39
TOTAL DUE VENDOR
2,940.39
RUN DATE- 07/17/2003 14:29:07
FUND/SECT-ACCT-PROJECT-ACCT
WALNUT VALLEY UNIFIED SCHOOL DIST.
0015350 -42140 --
0015350 -42140 --
0015350 -42140 --
0015350 -42140 --
WALNUT VALLEY WATER DISTRICT
0015340 -42126 --
1385536 -42126 --
1415541 -42126 --
1395539 -42126 --
0014440 -42126 --
WEB CROSSING INC
0014070 -44030 --
WELLS FARGO CARD SERVICES
0014095-45000--
0014090-4.2125--
0014090-42125--
0015240-42.330--
0015240-42330--
0015240-42330--
0015230-42310--
0015240-42330--
0014090-42310--
0014095-41200--
0014090-41400--
0015350-42325--
0014090-41400--
0015240-42330--
CC14010-44000--
0015310-42330--
0014095-42330--
0015510-42320--
0015350-41200--
0014095-42315--
WATER SVCS -PARKS
WATER SVCS -DIST 38
WATER SVCS -DIST 41
WATER SVCS -DIST 39
9851 ELECT SVCS-EASTGATE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
13329 0709030114 HOSTING SVCS -FY 03/04
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MEMBRSHP-WEBSITE DOMAIN
PALMNET SVCS-DESTEFANO
PALMNET SVCS-DESTEFANO
ICSC CONF-DESTEFANO
ICSC CONF-DESTEFANO
CREDIT MEMO-ICSC
FUEL -COM DEV
ICSC CONF-DESTEFANO
FUEL -GENERAL
SUPPLIES -PUBLIC INFO
SUPPLIES -GENERAL
MTG SUPPLIES -COMM SVCS
SUPPLIES -GENERAL
FUEL-ICSC CONF
PROF -SVCS -AOL ONLINE
SEMINAR -D HENSLEY
REGISTRATION-ICSC
PUBLICATION-P/WORKS
SUPPLIES-COMM.SVCS
MEMBRSHP DUES -M ROA
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11,654.27
10,436.92
3,675.79
3,349.35
30.76
.00
29,147.09
29,147.09
615. CC
.00
615.00
615.00
105.00
10.90
10.72
107.91
32.70
-158.05
29.02
249.89
29.05
149.95
5.13
36.47
32.93
26.10
23.90
144.00
105.00
40.00
140.06
50.00
.00
1,170.68
1,170.68
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 13
DUE THRU: 07/17/2003
PREPAID
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
12243
AR02-03-2408 FACILITY RENTAL -MAY -JUN
72.00.
12243
AR02-03-2424 FACILITY RENTAL -MAR -JUN
3,780.00
12243
AR02-03-2425 FACILITY RENTAL -MAR-JUN
2,560.00
12243
AR02-03-2423 FACILITY RENTAL -MAR -JUN
500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,912.00
TOTAL DUE VENDOR
6,912.00
WATER SVCS -PARKS
WATER SVCS -DIST 38
WATER SVCS -DIST 41
WATER SVCS -DIST 39
9851 ELECT SVCS-EASTGATE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
13329 0709030114 HOSTING SVCS -FY 03/04
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MEMBRSHP-WEBSITE DOMAIN
PALMNET SVCS-DESTEFANO
PALMNET SVCS-DESTEFANO
ICSC CONF-DESTEFANO
ICSC CONF-DESTEFANO
CREDIT MEMO-ICSC
FUEL -COM DEV
ICSC CONF-DESTEFANO
FUEL -GENERAL
SUPPLIES -PUBLIC INFO
SUPPLIES -GENERAL
MTG SUPPLIES -COMM SVCS
SUPPLIES -GENERAL
FUEL-ICSC CONF
PROF -SVCS -AOL ONLINE
SEMINAR -D HENSLEY
REGISTRATION-ICSC
PUBLICATION-P/WORKS
SUPPLIES-COMM.SVCS
MEMBRSHP DUES -M ROA
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11,654.27
10,436.92
3,675.79
3,349.35
30.76
.00
29,147.09
29,147.09
615. CC
.00
615.00
615.00
105.00
10.90
10.72
107.91
32.70
-158.05
29.02
249.89
29.05
149.95
5.13
36.47
32.93
26.10
23.90
144.00
105.00
40.00
140.06
50.00
.00
1,170.68
1,170.68
REPORT TOTAL PREPAIDS
REPORT TOTAL VOUCHERS.
REPORT TOTAL
103,250.00
187,399.50
290,649.50
CITY OF DIAMOND BAR
RUN DATE: 07/17/2003 14:29:07
VOUCHER REGISTER
PAGE: 14
DUE THRU: 07/17/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
WHIPSYS INC
0014070-44000--
12992
20057 NETWORK MAINT-APR 03
110.00
0014070-44000--
12992
20061 NETWORK MAINT-MAY 03
135.00
0014070-44000--
12992
20068 PROF.SVCS-COMPUTERS-6/3
1,120.00
0014070-44000--
12992
20062 PROF.SVCS-COMPUTERS 5/3
1,960.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,325.00
TOTAL DUE VENDOR
3,325.00
YOSEMITE WATERS
0015310-42130--
12165
191998 EQ RENTAL -JUN 03
12.00
0015310-41200--
12165
191998 WATER SUPPLIES-SYC CYN PK
39.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
51.50
TOTAL DUE VENDOR
51.50
FRANK YOUNG
001-32230--
DB 28427 REFUND -PARKING CITATION
50.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
REPORT TOTAL PREPAIDS
REPORT TOTAL VOUCHERS.
REPORT TOTAL
103,250.00
187,399.50
290,649.50
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, July 24, 2003
DATE: July 24, 2003
Attached is the Voucher Register dated July 24, 2003. As requested, the Finance Department is
submitting the voucher register for the F inance C ommittee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 5, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated July 24, 200L: have been
revievied, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND
DESCRIPTION
.00
001
GENERAL FUND
500.00
011
COM ORGANIZATION
SUPPORT
11:
PROP A - TRANSIT
FUND
115
INTEGRATED WASTE
MGT FUND
11
AIF: ULTY IMPR FD
(AB2766)
130
I.LAD #3'--' FUND
LLAV #:39 FUND
141
L.LAD #41 FUND
25
CAPITAL IMPROV /PROD
FUND
REPORT FOR ALL FUNDS
APPROVED PY :
Linda G. M g ,Son
Finance Director
Linde C. Lowry
City M -Mager
PREPAID
VOUCHERS
.00
432,118.65,
.00
500.00
.00
6.=,831.18
V
.00
17,76 .79
.00
95.1
.00
193.71
.00
11,9 1.44
.00
3,562.03
.00
609,690.82.5
.00
Carrel Herrera
Mayor
Robert S. Huff
Mayor Pro Tem
'TOTAL.
43:x, 11E;.0-.9
500.00
6-2-, 831. 18
17,76-2. 79
`55.27
19::.71
11,981.44
L: , 5E,21 . 0'?
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11.58:17
VOUCHER REGISTER
PAGE: 1
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION -
PREPAID
AMOUNT DATE CHECK
ABSOLUTE ASPHALT
0015554-41250--
0015686 SUPPLIES -ROAD MAINT
508.43
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
508.43
TOTAL DUE VENDOR
508.43
ADAPT CONSULTING INC
1155516-41400--
1255 PROMO ITEMS -PENCILS
259.05
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
259.05
TOTAL DUE VENDOR
259.05
ADE INC
0014090-44000--
347503 GRANT WRITING SVCS -JUN 03
4,575.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,575.00
TOTAL DUE VENDOR
4,575.00
AJAX SIGN GRAPHICS INC
0014090-41200--
18946 SUPPLIES -NAMEPLATE
16.59
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
16.59
TOTAL DUE VENDOR
16.59
ALPERT'S PRINTING INC
I, 0014095-42110--
25871 PRINT SVCS -BUS CARDS
74.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
74.28
TOTAL DUE VENDOR
74.28
AMERICAN CLASSIC SANITATION
0015340-42130--
12420
105394 EQ RENTAL-LORBEER SCH JUN
. 138.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
138.00
TOTAL DUE VENDOR
138.00
LARRY ANDUHA
001-32230--
DB 27368 REFUND -PARKING CITATION
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CHRISTINE ANN ANGELI
0015350-45300--
13150
CONTRACT CLASS-SummER
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR -
45.00
APSI INC
2505215-46420-13899-46420
11731
20036 -028 -CS CONSTRCTN SVCS -COM SR CTR
24,089.12
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
24,089.12
TOTAL DUE VENDOR
24,089.12
1 /
RUN DATE: 07/24/2003 11:58:17
FUND/SECT-ACCT-PROTECT-ACCT
AT&T
0014090-42125--
0014090-42125--
KYR.ENA AZAR-CAPSHAW
001 -34780 --
BEE REMOVERS
0015558 -45509 --
CITY OF DIAMOND BAR
VOUCH REGISTER
DUE THRU: 07/24/2003
PO # INVOICE DESCRIPTION -
LANG DIST CERGS
LANG DIST CHRGS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
3284 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
576579 BEE REMOVE-CAPEN DRIVE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AMOUNT
PAGE: 2
PREPAID
DATE CHECK
19.75
19.01
.00
38.76
38.76
55.00
.00
55.00
55.00
105.00
.00
105.00
105.00
m
RUN DATE: 07/24/2003 11:58:17
FUND/SECT-ACCT-PROJECT-ACCT
BOISE CASCADE OFFICE PRODUCTS
0015350-41200--
0014090-41200--
0015350-41200--
0015350-41200--
0014030-41200--
0014040-41200--
0015210-41200--
0015350-46250--
0014090-41200--
0015350-41200--
0014090-41200--
0015350-41200--
0014090-41200--
0014030-41300--
0014090-41200--
0015350-41200--
0014090-41200--
0014090-41200--
0014090-41200--
0014040-41200--
0014030-41200--
001403D-41200--
0015210-41200--
0014090-41200--
0014095-41200--
0014090-41200--
0015230-41200--
0015230-41200--
0014090-41200--
0015510-41200--
0015510-41200--
0015510-41200--
0014090-41200--
0015210-412DD--
0015510-41200--
0015510-41200--
0014090-41200--
0015350-41200--
BONTERRA CONSULTING INC
001 -23011 --
001 -23010 --
001 -23010 --
PO #
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/24/2003
INVOICE DESCRIPTION -
PO 12318
SUPPLIES -RECREATION
PO 12318
CREDIT MEMO -GENERAL
PO 12318
SUPPLIES -RECREATION
PO 12318
SUPPLIES -RECREATION
PO 12318
SUPPLIES -CITY MANAGER
PO 12318
SUPPLIES -CITY CLERK
PO 12318
SUPPLIES -BLDG A SFTY
PO 12318
SUPPLIES -RECREATION
PO 12318
SUPPLIES -GENERAL
PO 12318
SUPPLIES -RECREATION
PO 12318
SUPPLIES-GENERhL
PO 12318
SUPPLIES -RECREATION
PO 12318
SUPPLIES -GENERAL,
PO 13344
SUPPLIES -CITY MANAGER
PO 12318
CREDIT MEMO -GENERAL
PO 12318
SUPPLIES -RECREATION
PO 13344
SUPPLIES -GENERAL
PO 13344
SUPPLIES -GENERAL
PO 12318
SUPPLIES -GENERAL
PO 13344
SUPPLIES -CITY CLERK
PO 13344
SUPPLIES -CITY MANAGER
PO 12318
SUPPLIES -CITY MANAGER
PO 12318
SUPPLIES -PLANNING
PO 12318
SUPPLIES -GENERAL
PO 12318
SUPPLIES -PUBLIC WORKS
PO 12318
SUPPLIES -GENERAL
PO 12318
SUPPLIES -CODE INFORCEMENT
PO 12318
SUPPLIES -PLANNING
PO 12318
SUPPLIES -GENERAL
PO 12318
SUPPLIES -PUBLIC WORKS
PO 12318
SUPPLIES -PUBLIC WORKS
PO 12318
SUPPLIES -PUBLIC WORKS
PO 12318
SUPPLIES -GENERAL
PO 12318
SUPPLIES -PLANNING
PO 12318
SUPPLIES -PUBLIC WORKS
PO 12318
SUPPLIES -PUBLIC WORKS
PO 12318
SUPPLIES -GENERAL
PO 12318
SUPPLIES -RECREATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
3203 PROF.SVCS-FER 96-2B
3204 PROF.SVCS-FPL 2002-09
3205 PROF -SVCS -PPL 2002-65
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PAGE: 3
AMOUNT
9.72
-12.15
166.46
23.44
16.28
4.72
6.31
261.86
99.80
4.48
99.42
41.23
12.15
259.80
-21.45
133.02
11.04
145.80
36.94
15.77
4.03
11.34
20.40
3.88
62.84
639.10
166.37
51.92
42.82
42.27
18.73
76.50
2.78
683.95
16.13
59.75
688.77
139.16
.00
4,045.38
4,045.38
1,571.99
8,649.01
5,854.05
.00
16,075.05
16,075.05
PREPAID
DATE CHECK
t ,
RUN DATE: 07/24/2003 11:58:17
FUND/SECT-ACCT-PROJECT-ACCT
TINA CHANG
0015350 -45300 --
CATHY CHENG
001-34780--
WINNIE CHIOU
001-34780--
CINTAS CORPORATION
0015310 -42130 --
0015310 -42130 --
JAMES H CLARKE
0014030 -44000 --
0014030 -44000 --
0014030 -44000 --
COMMERCE CITY MAINTENANCE COMPANY
0015310 -42210 --
COMMERCIAL LOCK AND SECURITY SYSTEM
0015340-42210--
0015340-42210--
ERNEST CORREA
001 -23002 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 4
DUE THRU: 07/24/2003
PREPAID
PO 4
INVOICE DESCRIPTION -
AMOUNT DATE CHECK
13295
CONTRACT CLASS -SUMMER
142.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
142.80
TOTAL DUE VENDOR
142.80
3234 RECREATION REFUND
1,258.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,258.00
TOTAL DUE VENDOR
1,258.00
37738 RECREATION REFUND
43.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
43.00
TOTAL DUE VENDOR
43.00
13210
150716699 UNIFORM RENTAL -WK 7/14
23.26
13210
150720445 UNIFORM RENTAL -WK 7/07
23.26
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
46.52
TOTAL DUE VENDOR
46.52
7-21-03 LEGISLATIVE SVCS -7-18-03
300.00
JULY 03 REIMB-MTG
182.06
7-18-03 LEGISLATIVE SVCS -WK 7-11
370.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
852.06
TOTAL DUE VENDOR
852.06
13277
75770 MAINT-HERITAGE/PANTERA PK
993.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
993.00
TOTAL DUE VENDOR
993.00
258215 LOCK REPAIR -HERITAGE
84.00
257907 SUPPLIES-PANTERA PARK
695.89
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
779.89
TOTAL DUE VENDOR
779.89
52996 REFUND PK DEP-HERITAGE
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
RUN DATE: 07/24/2003 11:58:17
FUND/SECT-ACCT-PROJECT-ACCT
DAY & NITS COPY CENTER
0015510 -42110 --
CAROL DENNIS
0014030-44000--
0015350-44000--
HINAL DESAI
001 -34780 --
DIAMOND BAR CHAMBER OF COMMERCE
0014095 -42115 --
DIAMOND BAR INTERNATIONAL DELI
0014090 -42325 --
DIAMOND BAR MOBIL
0015310 -42310 --
0014415 -42310 --
0015310 -42310 --
0014090 -42310 --
0014090 -42310 --
DIVERSIFIED PARATRANSIT INC
1125553 -45529 --
EVERGREEN INTERIORS
0014090 -42210 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 5
DUE THRU: 07/24/2003
PREPAID
PO &
INVOICE DESCRIPTION -
AMOUNT DATE COCK
185789 PRINT SVCS -PUBLIC WORKS
19.49
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19.49
TOTAL DUE VENDOR
19.49
13221
WCCA070203 PROF.SVCS-WCCA MTG
200.00
12383
PRR062603 PROF.SVCS-P:R MM 6/26
225.0D
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
425.00
TOTAL DUE VENDOR
425.00
50194 RECREATION REFUND
8.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8.00
TOTAL DUE VENDOR
8.00
13321
3036 AD -THE VIEW JULY 03
1,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,000.00
TOTAL DUE VENDOR
1,000.00
4370 MTG SUPPLIES-CNCL 7-15
190.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
190.00
TOTAL DUE VENDOR
190.00
JUN 03 FUEL -COMM. SVCS
319.29
JUN 03 FUEL-V/PATROL
103.41
MAY 03 FUEL -COMM SVCS
190.28
JUN 03 FUEL -GENERAL
84.26
MAY 03 FUEL -GENERAL
19.11
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
716.35
TOTAL DUE VENDOR
716.35
12415
DIAMOND RIDE -6/16-6/30
9,711.35
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,711.35
TOTAL DUE VENDOR
9,711.35
JUNE 03 PLANT MAINT-JUNE 03
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 6
DUE THRU: 07/24/2003
PREPAID
FUND/SECT-ACCP-PROJECT-ACCT
PO &
INVOICE DESCRIPTION -
AMOUNT DATE
CHECK
JEREMY FANG
001-34780--
49175 RECREATION REFUND
105.00
TOTAL PREPAIDS
_00
TOTAL VOUCHERS
105.00
TOTAL DUE VENDOR
105.00
FEDERAL EXPRESS
0014090-42120--
479435160 EXPRESS MAIL-GENERAL
76.02
0014090-42120--
479474655 EXPRESS MAIL-GENERAL
18.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
94.62
TOTAL DUE VENDOR
94.62
VICKY FENG
001-34780--
26382 RECREATION REFUND
80.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
80.00
TOTAL DUE VENDOR
80.00
MURIELLE FLEMING
001-34780--
27517 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
FOOTHILL TRANSIT
1125553-45533--
13307
14547 CITY SUBSIDY-JULY 03
1,132.10
1125553-45535--
13307
14547 FOOTHILL PASSES-JULY 03
5,105.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,237.10
TOTAL DUE VENDOR
6,237.10
MARGARET FRAZIER
0015350-45300--
13169
CONTRACT CLASS-SUMMER
168.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
168.00
TOTAL DUE VENDOR
168.00
FRIENDS OF THE DIAMONa BAR LIBRARY
0015350-41200--
SUPPLIES-DAYCAMP BOOKS
21.62
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
21.62
TOTAL DUE VENDOR
21.62
GFH FRIEDRICH & ASSOCIATES INC
1415541-44000--
12916
0307-15 LNDSCPNG ASSESSMT-DIST 41
166.49
1395539-44000--
12916
0307-15 LNDSCPNG ASSESSMT-DIST 39
166.49
1385538-44000--
12916
0307-15 LNDSCPNG ASSESSMT-DIST 38
166.49
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
499.47
TOTAL DUE VENDOR
499.47
RUN DATE: 07/24/2003 11:58:17
FUND/SECT-ACCT-PROJECT-ACCT
GONZALEZ/GOODALE ARCHITECTS
2505215-46420-13899-46420
2505215-46420-13899-46420
0014090-44000--
2505215-46420-13899-46420
2505215-46420-13899-46420
2505215-46420-13899-46420
2505215-46420-13899-46420
GRAPHICS UNITED
0014095 -42121 --
0014095 -42110 --
SHANNON GRIFFITHS
0015350 -45300 --
HALL & FOREMAN,INC
001 -23010 --
001551D -45227 --
JESSICA HALL
0015350-45300--
RACQUEL HERNANDEZ
0015350-45300--
MONICA HOUSTON
001 -34760 --
TERRY HULSE
001 -34780 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 7
DUE THRU: 07/24/2003
PREPAID
PO #
INVOICE DESCRIPTION - AMOK DATE CHECK
A10666
12431 ARCHTCTRL SVC-C/SVCS CNTR
28.29
A10666
12356 ARCHTCTRL SVC-C/SVCS CNTR
1,656.00
12907
12399 DESIGN SVCS -LIBRARY BOND
1,750.00
A10666
12355 ARCHTCTRL SVC-C/SVCS am
10,845.00
A10666
12397 ARCHTCTRL SVC-C/SVCS CNTR
552.00
A10666
12357 ARCHTCTRL SVC-C/SVCS CNTR
4,860.00
A10666
12396 ARCHTCTRL SVC-C/SVCS CNTR
3,615.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
23,306.29
TOTAL DUE VENDOR
23,306.29
13342
9531 MAILING -CITY NEWS JUL
220.00
13342
9531 PRINT SVCS -CITY NEWS JUL
1,402.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,622.55
TOTAL DUE VENDOR
1,622.55
13156
CONTRACT CLASS -SUMMER
273.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
273.00
TOTAL DUE VENDOR
273.00
1211010 PROF.SVCS-FPL 2000-45
124.30
1211010 PROF.SVCS-PLAN CHECK
1,696.70
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,821.00
TOTAL DUE VENDOR
1,821.00
13294
CONTRACT CLASS -SUMMER
669.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
669.60
TOTAL DUE VENDOR
669.60
13147
CONTRACT CLASS -SUMMER
2,016.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,016.00
TOTAL DUE VENDOR
2,016.00
3265 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
3247 RECREATION REFUND
84.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
84.00
TOTAL DUE VENDOR
84.00
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 8
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO
INVOICE DESCRIPTION -
PREPAID
AMORT nATE CHECK
INTERNATIONAL PROTECTIVE SVCS INC
0014411-45410--
12698
070698 CROSSING GUARD SVCS -JUN
7,740.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7,740.00
TOTAL DUE VENDOR
7,740.00
JENKINS 6 HOGIN, LLP
0014020-44020--
11054 GEN LEGAL SVCS -COMM SVCS
90.00
0014020-44020--
11052 GEN LEGAL SVCS -JUN 03
2,820.00
0014020-44020--
11053 GEN LEGAL SVCS -COM DEV
570.00
0014020-44020--
11055 GEN LEGAL SVCS-P/WKS JUN
225.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,705.00
TOTAL DUE VENDOR
3,705.00
JUDICIAL DATA SYSTEMS CORPORATION
0014411-45405--
4010 PARKING CITE ADMIN -JUN 03
1,609.29
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,609.29
TOTAL DUE VENDOR
1,609.29
KENS HARDWARE
0015554-41300--
010107 SUPPLIES -ROAD MAINT
21.62
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
21.62
TOTAL DUE VENDOR
21.62
KIDS ART
0015350-45300--
13291
CONTRACT CLASS -SUMMER
528.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
528.00
TOTAL DUE VENDOR
528.00
KOURY ENGINEERING & TESTING INC
2505215-46420-13899-46420
12661
906561 -IN INSPECTION SVCS-C/SR CTR
328.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
328.00
TOTAL DUE VENDOR
328.00
KPRS CONSTRUCTION SERVICES INC
2505215-46420-13899-46420
12802
7/15/03 CONSTRUCTION -COMM SR CNTR
499,925.70
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
499,925.70
TOTAL DUE VENDOR
499,925.70
SIOUN KUANG
001-34780--
49014 RECREATION REFUND
22.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
22.00
TOTAL DUE VENDOR
22.00
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE. 9
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION -
PREPAID
AMOUNT DATE CHECK
ANGEL Y KWAN
0015350-45300--
13174
CONTRACT CLASS -SUMMER
576.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
576.00
TOTAL DUE VENDOR
576.00
LA COUNTY DEPT OF AGRICULTURE
1395539-42210--
12127
0007J WEED ABATEMENT -KAY 03
11,814.95
1415541-42210--
12127
0007J WEED ABATEMENT -MAY 03
3,395.54
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,210.49
TOTAL DUE VENDOR
15,210.49
LEIGHTON & ASSOCIATES, INC
2505215-46420-13899-46420
11453A
15071 GEOTECH-COMM/SR CENTER
001-23012--
1,920.80
15071 PROF.SVCS-EN 03-371
402.20
001-23012--
15070 PROF.SVCS-EN 02-346
210.00
001-23012--
15079 PROF.SVCS-EN 03-368
372.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,905.50
TOTAL DUE VENDOR
2,905.50
ELIZABETH LIN
001-34780--
49726 RECREATION REFUND
85.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
85.00
TOTAL DUE VENDOR
85.00
EBONY LONG
001-34780--
49940 RECREATION REFUND
7.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7.00
TOTAL DUE VENDOR
7.00
CHRISTINA LONGSTAFFE
001-34780--
3089 RECREATION REFUND
67.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
67.00
TOTAL DUE VENDOR
67.00
LORBEER MIDDLE SCHOOL YOUTH ACT
0114010 -42355 --
COMMUNITY ORG FUND
500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
500.00
TOTAL DUE VENDOR
500.00
LOS ANGELES COUNTY - MTA
1125553-45533--
13304
7030593 CITY SUBSIDY -JULY 03
1125553-45535--
13304
7030593 MTA PASSES
563.80
-JULY 03
1,208.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,772.00
TOTAL DUE VENDOR
1,772.00
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 10
DUE THRU: 07/24/2003
FUND /SECT -ACCT -PROJECT -ACCT
PO #
INVOICE DESCRIPTION _
PREPAID
AMOUNT DATE CHECK
LOS ANGELES COUNTY SHERIFF'S DEPT
0014411-45402--
STAR PROGRAM -JUNE 03
8,281.38
0014411-45401--
CONTRACT SVCS -JUNE 03
315,259.78
0014411-45402--
CALVARY CHAPEL TRFFC-JUN
7,002.34
- 1125553-45402--
TRANSIT TCRT SALE -JUNE 03
108.73
0014411-45402--
PRIS.MAINT-APR 03
108.96
0014411-45402--
CONCERTS IN PARK -JUNE 03
383.54
0014411-45402--
SCH TRFFC CONTRL-JUNE 03
1,722.04
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
332,866.77
TOTAL DUE VENDOR
332,866.77
LYNN LUO
001-34780--
49865 RECREATION REFUND
15.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15.00
TOTAL DUE VENDOR
15.00
MAINTEX
0015340-42210--
12924
662132 SUPPLIES -COMMUNITY SR CTR
231.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
231.93
TOTAL DUE VENDOR
231.93
DARCI MAYO
001-34780--
50232 RECREATION
REFUND
29.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
29.00
TOTAL DUE VENDOR
29.00
QUI CHANG MENG
001-34780--
49189 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
METROLINK
1125553-45535-- _
13306
124580 METROLINK PASSES -JULY 03
36,001.60
1125553-45533--
13306
124580 CITY SUBSIDY -JULY 03
9,000.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45,002.00
TOTAL DUE VENDOR
45,002.00
EVONNE MITCHELL
001-34780--
50275 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
-
35.00
TOTAL DUE VENDOR
35.00
ANGELICA NEVAREZ
001-34780--
26396 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
_
5.00
TOTAL DUE VENDOR
5.00
PAGE: 11
PREPAID
AMOUNT DATE CHECK
646.87
646.87
646.87
.00
1,940.61
1,940.61
465.64
.00
465.64
465.64
73.00
.00
73.00
73.00
792.00
.00
792.00
792.00
73.36
.00
73.36
73.36
30.00
.00
30.00
30.00
43.00
.00
43.00
43.00
20.00
.00
20.00
20.00
10.00
.00
10.00
10.00
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION -
NEW WEST SIGNAL
2505510-46412-14399-46412
12699
0249-7 TRFFC SGNAL-D/B/SR 57NB
2505510-46412-16701-46412
12699
0249-7 TRFFC SGNAL-D/B/CLR CREEK
2505510-46412-16801-46412
12699
0249-7 TRFFC SGNAL-G/SPRGS/S/GLN
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
NEXTEL COMMUNICATIONS
0014090-42130--
AIRTIME CHRGS-P/W,C/S,C/D
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
JULIE NI
001-34780--
49335 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
NICOLE NINO
001-34780--
3163 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
OFFICE TEAM
0015310-44000--
09406425 TEMP SVCS -WK 6/27
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MARLIES ORLEY
001-34780--
27437 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
LIZ PADILLA
001-34780--
37844 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
SHIANG CHE PENG
001-34780--
49012 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
JOHN PEREZ
001-34780--
26578 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PAGE: 11
PREPAID
AMOUNT DATE CHECK
646.87
646.87
646.87
.00
1,940.61
1,940.61
465.64
.00
465.64
465.64
73.00
.00
73.00
73.00
792.00
.00
792.00
792.00
73.36
.00
73.36
73.36
30.00
.00
30.00
30.00
43.00
.00
43.00
43.00
20.00
.00
20.00
20.00
10.00
.00
10.00
10.00
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 12
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION -
PREPAID
AMOUNT DATE CHECK
PERS HEALTH
0014060-40093--
PP 14-15 ADMIN FEE
001-21105--
PP 14-15 AUG 03 -HEALTH INS PREMS
35.18
17,588.96
TOTAL PREPAIDS
.00
-
TOTAL VOUCHERS
17,624.14
TOTAL DUE VENDOR
17,624.14
POMONA ROTO ROOTER #13
0015340-42210--
023749 MAINT-MAPLE HILL PARK
179.50
0015340-42210--
023750 MAINT-PAUL C CROW
190.18
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
369.68
TOTAL DUE VENDOR
369.68
PRINCE SHANT CORP
0015230-42310--
MAY 03 FUEL -NEIGHBORHOOD IMP
275.46
0015310-42310--
MAY 03 FUEL-COMM.SVCS
0015554-42310--
55.27
MAY 03 FUEL -ROAD MAINT
166.58
0014090-42310--
MAY 03 FUEL -GENERAL
0015230-42310--
123.39
JUNE 03 FUEL -NEIGHBORHOOD IMP
164.15
0015554-42310--
JUNE 03 FUEL -ROAD MAINT
0014415-42310--
211.89
JUNE 03 FUEL-V/PATROL
8.02
0014090-42310--
JUNE 03 FUEL -GENERAL
56.76
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,061.52
TOTAL DUE VENDOR
1,061.52
PRINTING DYNAMICS
0014090-42110--
13311
69337 PRINT SVCS
-CITY CERT.
11082.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,082.50
TOTAL DUE VENDOR
1,082.50
R F DICKSON COMPANY
1155515-45500--
12112
1143330 DEBRIS COMPSTNG-JUNE 03
2,069.63
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,069.63
TOTAL DUE VENDOR
2,069.63
KERRY RAGAZZI
001-32230--
DB 28303 REFUND -PARKING CITATION
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
RALPHS GROCERY COMPANY
0015350-41200--
13202
10253911 SUPPLIES -TINY TOTS
0015350-41200--
13202
10253912 SUPPLIES -DEDICATION 7-3
44.10
0015350-41200--
13202
10337308 SUPPLIES -DAY CAMP
100.12
0015350-41200--
13202
10253914 SUPPLIES -TINY
54.95
TOTS
7.57
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
206.74
TOTAL DUE VENDOR
206.74
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 13
DUE THRU: 07/24/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO !I INVOICE DESCRIPTION -
AMOUNT DATE
CHECK
JANET RICE
001-34780--
49629 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
RICHARDS WATSON 8 GERSHON
0014020-44021--
'127673 SPCL LEGAL SVCS -APR 03
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
ROBERT HALF INT'L-OFFICE TEAM
0015310-44000--
13245 09521524 TEMP SVCS -WK 7-04
440.16
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
440.16
TOTAL DUE VENDOR
440.16
DARLENE RUSSELL
001-34780--
27495 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
S C SIGNS & SUPPLIES LLC
0015554-41250--
25614 SUPPLIES -ROAD MAINT
116.91
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
116.91
TOTAL DUE VENDOR
116.91
KIRAN SALUJA
001-32230--
DB 23631 REFUND -PARKING CITATION
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
SASAKI TRANSPORTATION SERVICES
001-23010--
6-11-03 REFUND -FPL 01-10
800.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
800.00
TOTAL DUE VENDOR
800.00
JAIME SATIN
001-34780--
36759 RECREATION REFUND
64.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
64.00
TOTAL DUE VENDOR -
64.00
SCAN NATOA
0014095-42315--
03-75-197 MEMBERSHIP DUES-BLAKEY
75.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
75.00
TOTAL DUE VENDOR
75.00
,
RUN DATE: 07/24/2003 11.58.17
FUND/SECT-ACCP-PROJECT-ACCT
SENIOR SERVICES ALLIANCE
0015350-42315--
HARSHAD SHAH
001 -23010 --
WARREN SIECKE
0015554-44520--
2505510-46412-16701-46412
2505510-46412-14399-46412
2505510-46412-18903-46412
2505510-46412-16601-46412
2505SID-46412-18803-46412
2505510-46412-16801-46412
2505510-46412-19003-46412
2505510-46412-19503-46412
2505510-46412-18703-46412
0015554 -44520 --
SMART & FINAL
0015350 -41200 --
0015350 -41200 --
SO CALIFORNIA BINDERY & MAILING
1155516 -42110 --
SOUTHERN CALIFORNIA EDISON
0015510-42126--
0015510-42126--
0015510-42126--
0015510-42126--
0015510-42126--
OO1S510-42126--
1385536-42126--
0015510-42126--
0015510-42126--
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 14
DUE THRU: 07/24/2003
PREPAID
PO #
INVOICE DESCRIPTION -.
AMOK DATE CHECK
MEMBERSHIP DUES -FY 03-04
60.00
TOTAL PPEPAIDS
00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60.00
FPL 02-04 REFUND -FPL 02-024
1,029.18
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,029.18
TOTAL DUE VENDOR
1,029.18
13275
5129 TRAFFIC ENG -JULY 03
766.50
12662
5130 TRFFC SGML-D/B/CLR CREEK
367.59
12662
5130 TRFFC SGNL-DB/SR 57 NB
367.59
13257
5132 TRFFC SGNL-B/CYN/LYCOMING
143.00
12662
5130 TRFFC SGML-D/B/SLVR HAWK
367.59
13256
5133 TRFFC SGNL-PTHFNDR/EVRGRN
905.83
12662
5130 TRFFC SGML-G/SPRNGS/SLYVN
276"73
13257
5132 TRFFC SGNL-G/SPRG/BALLENA
143.00
13256
5133 TRFFC SGNL-PTHFHDR/DBHS
905.83
13256
5133 TRFFC SGML-PTHPNDR/FRNHLW
905.84
13165
5131 TRFFC ENG SVCS -JUNE
642.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,791.50
TOTAL DUE VENDOR
5.791.50
13286
SUPPLIES -DAY CAMP
69.45
13286
SUPPLIES -4TH JULY BLAST
3.98
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
73.43
TOTAL DUE VENDOR
73.43
35991 MAIL SVCS -POSTCARDS
214.11
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
214.11
TOTAL DUE VENDOR
214.11
ELECT SVCS -TRAFFIC CONTRL
87.14
ELECT SVCS -TRAFFIC CONTRL
81.01
ELECT SVCS -TRAFFIC CONTRL
127.17
ELECT SVCS -TRAFFIC CONTRL
526.23
ELECT SVCS -TRAFFIC CONTRL
98.84
ELECT SVCS -TRAFFIC CONTRL
116.91
ELECT SVCS -DIST 38
27,22
ELECT SVCS -TRAFFIC CONTRL
44.96
ELECT SVCS -TRAFFIC CONTRL
52.41
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,161.89
TOTAL DUE VENDOR
1,161.89
1 �
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 15
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION -
PREPAID
AMOUNT
DATE CHECK
SOUTHERN CALIFORNIA GAS COMPANY
0015340-42126--
1186173008 GAS SVCS-HRTG COMM CTR
71.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
71.55
TOTAL DUE VENDOR
71.55
SPORT SUPPLY GROUP INC
0015350-41200--
91210815 SUPPLIES -RECREATION
64.60
TOTAL PREPAIDS
00
TOTAL VOUCHERS
64.60
TOTAL DUE VENDOR
64.60
STARLITE SAFETY SUPPLY INC
0015350-42130--
20725 EQ RENTAL -BARRICADES
416.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
416.40
TOTAL DUE VENDOR
416.40
STITCHES UNIFORMS & EMBROIDERY
0015350-41200--
13101 6107 SUPPLIES -RECREATION
107.39
0015350-41200--
13101 6087 SUPPLIES -RECREATION
3,012.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,119.78
TOTAL DUE VENDOR
3,119.78
SUNSHINE ROOFING
001-34110--
REFUND -BLDG PERMIT
87.52
TOTAL PREPAIDS
00
TOTAL VOUCHERS
87.52
TOTAL DUE VENDOR
87.52
WILLIE SY
001-34760--
3290 RECREATION REFUND
455.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
455.00
TOTAL DUE VENDOR
455.00
YUANKAI TENG
001-32230--
DB 23658 REFUND -PARKING CITATION
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
THE WEEKLY NEWS -WALNUT
0014095-42115--
3805 AD -TOWN HALL MTG FEB 03
650.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
650.00
TOTAL DUE VENDOR
650.00
TRAFFIC CONTROL SERVICE, INC.
0015554-41250--
167742 SUPPLIES -ROAD MAINT
690.03
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
690.03
TOTAL DUE VENDOR
690.03
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 16
DUE THRU: 07/24/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO q
INVOICE DESCRIPTION -
PREPAID
AMOK DATE CHECK
REBECCA TRIPLETT
001-34780--
38082 RECREATION REFUND
9.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9.00
TOTAL DUE VENDOR
9.00
U S BANK NA
250-20300--
7/15/03 RETENTION PAYABLE
55,547.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
55,547.30
TOTAL DUE VENDOR
55,547.30
UNITED TRAFFIC SERVICES SUPPLY
D015554-41250--
4651 SUPPLIES -ROAD MAINT
703.68
0015554-41250--
4850 SUPPLIES -ROAD MAINT
604.31
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,307.99
TOTAL DUE VENDOR
1,307.99
VALLEY CREST LANDSCAPE INC.
0015340-45300--
13001
1092745 MAINT-PANTERA PARI(
1,254.90
0015340-45300--
13001
1092746 MAINT-PETERSON PARK
409.34
0015340-45300--
1077663 ADDL MAINT-MAY
03
83.79
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,748.03
TOTAL DUE VENDOR
1,748.03
VERIZON CALIFORNIA
0014070-42125--
8887772489 PH.SVCS-INFO TO GO
0014090-42125--
45.25
9093969774 PH -SVCS -DATA MODEM
56.29
1185098-42125--
9093964035 PH.SVCS-DIAL IN MODEM
0014090-42125--
95.27
9098602489 PH -SVCS -GENERAL
2,825.89
0014090-42125--
909UH02676 PH.SVCS-INTERNET CONNCTN
798.07
0014010-42125--
9096120740 PH -SVCS -FAX LINE C/CNL
20.71
0014090-42125--
9091973128 PH -SVCS -GENERAL
1,029.18
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,870.66
TOTAL DUE VENDOR
4,870.66
IRIS VINEYARD
001-34760--
3248 RECREATION REFUND
190.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
190.00
TOTAL DUE VENDOR
190.00
VISION INTERNET PROVIDERS INC
0014095-45000--
13341
8734 WEBSITE HOSTING FEE-JUL
150.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
150.00
TOTAL DUE VENDOR
150.00
{ M
CITY OF DIAMOND BAR
RUN DATE: 07/24/2003 11:58:17
VOUCHER REGISTER
PAGE: 27
DUE THRU: 07/24/2003
FUND/SECT-ACCP-PROJECT-ACCP
PO N
INVOICE DESCRIPTION -
PREPAID
AMOUNT DATE CHECK
WASTE MANAGEMENT INC.
1155515-45500--
13324
3250640B CURBSIDE DISPOSAL PROD
1155515-45500--
13324
3250640A HOLIDAY WASTE ROUND -UP
220.00
15,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,220.00
TOTAL DUE VENDOR
15,220.00
WEST END UNIFORMS
0014415-41200--
60224 SUPPLIES-V/PATROL
33.90
TOTAL PREPAIDS
00
TOTAL VOUCHERS
33.40
TOTAL DUE VENDOR
33.40
WHIPSYS INC
0014070-44000--
13276
20070 PROF.SVCS-COMP CONSULTANT
1,120.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
1,120.DD
TOTAL DUE VENDOR
1,120.00
PAUL WRIGHT
0014090-44000--
13346
7-18-03 A/V SVCS-P/C,CNCL
192.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
192.50
TOTAL DUE VENDOR
192.50
LINDA YEN
001-34780--
3221 RECREATION REFUND
161.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
161.00
TOTAL DUE VENDOR
161.00
KIMBERLY YUEN
001-34780--
50204 RECREATION REFUND
7.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7.50
TOTAL DUE VENDOR
7.50
REPORT TOTAL PREPAIDS 00
REPORT TOTAL VOUCHERS 1,138,735.93
REPORT TOTAL 1,138,735.93
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director A \
SUBJECT: Voucher Register, July 31, 2003
DATE: July 31, 2003
Attached is the Voucher Register dated July 31, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 5, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
n
.
[ITY OF DIAMOND BAR
VOUCHER REGISlER APPROV4L
The
attached listing of vouchers
tated july 31,
2003 haVe been
reviewed, approved, and recommemded
for pay�en�.
Payments are
hereby
allowed from the following
vunfjs in these
amo�nts
F]mD
3ESCRIPTION
PREPAID
VOU[HERC--
ED (D:i.
GENERAL rUND
104,848'00
207,36V.24
118
AIR QLTY WPR FD <AB2766>
.00
13,g65'00
125
CO� DEV BLK ORANT FUND
'0�
15 427.5O
126
CITIlENS UPT-P��LI� SFTY
.00
1`�l0'00
�3a
LLAD #38 FUND
139
LiAD �3� FUND
'0U
5`223.67
.00
4`675.73
#41 FUND
.0V
2`906.85
25w
CAPITAL 1MPROV/PROJ FUND
.00
67B00.30
FOR ALL FUNDS
Lzn�a G. �8g�uson
F�nance �irec�or
Cz''y narager
104.848.00
31S,919.29
�2TA�
312,20S.24
13,S65.00
15,�27.5�
l,6l0"00
2,956.W5
�7,S06.3�
423,767.29
i
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 1
DUE THRU: 07/31/2003
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
ADELPHIA
0014010-42125-CC304-42125
MODEM SVCS -COUNCIL
44.95
0014010-42125-CC504-42125
MODEM SVCS -COUNCIL
44.95
0014010-42125-CC404-42125
MODEM SVCS -COUNCIL
44.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
134.85
TOTAL DUE VENDOR
134.85
AGRICULTURAL COMM. WORTS & MEASURES
0014431-45406--
52J TRAPPING SVCS -JUNE 03
688.68
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
688.68
TOTAL DUE VENDOR
688.68
ROSA AGUILAR
001-34780--
44995 RECREATION REFUND
5.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
SILVIA AGUIRRE
001-23002--
3352 REFUND PK DEP-HERITAGE
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
AMERICAN MINI STORAGE
0014090-42140-- 13279
AUG-JUL 04 RENTAL -STORAGE AUG-JUL 04
11,671.00
TOTAL PREPAIDS
.OD
TOTAL VOUCHERS
11,671.00
TOTAL DUE VENDOR
11,671.00
CHRISTINE ANN ANGELI
0015350-45300-- 13150
CONTRACT CLASS -SUMMER
9.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9.00
TOTAL DUE VENDOR
9.00
NATIVIDAD ASTILLERO
001-34780--
32510 RECREATION REFUND
5.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
AT&T
0015310-42125--
LONG DIST CHRGS
42,79
0014090-42125--
LONG DIST CHRGS
59.74
0014090-42125--
LONG DIST CHRGS
31.49
0014090-42125--
LONG DIST CHRGS
17.94
0014090-42125--
LONG DIST CHRGS
46.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
198.46
TOTAL DUE VENDOR
198.46
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 2
DUE THRU: 07/31/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
B CHAMBERLAIN CONSULTING
0014070-44000--
1020 COMP CONSULTANT-JUL 03
300.00
0014070-44000--
1015 COMP CONSULTANT -APR 03
80.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
380.00
TOTAL DUE VENDOR
380.00
BALDWIN PUBLICATIONS INC
0014050-42110--
9007 PRINT SVCS-P/R TIME CRDS
179.09
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
179.09
TOTAL DUE VENDOR
179.09
JASON BAYNOSA
001-34740--
47004 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
BEST LIGHTING PRODUCTS
0015340-42210--
3700 ELECT SVCS-SYC CYN PK
210.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
210.00
TOTAL DUE VENDOR
210.00
BOOMERS
0015350-42410--
10211 EXCURSION -DAY CAMP
700.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
700.00
TOTAL DUE VENDOR
700.00
CAMELOT GOLFLAND
0015350-42410--
72903 EXCURSION -DAY CAMP 7/29
498.00 07/31/2003 55084
TOTAL PREPAIDS
498.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
498.00
FRANCIS CARTY
001-34730--
3306 REFUND PK DEP-HERITAGE
23.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
23.00
TOTAL DUE VENDOR
23.00
ANGEL CASTILLO
001-34740--
41093 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CELEBRATIONS BY CLAUDETTE INC
0015350-42130--
1-001344-21 EQ RENTAL -4TH OF JUL BLST
378.20
0015350-42130--
1-001344-21 EQ RENTAL -DEDICATION
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
423.20
TOTAL DUE VENDOR
423.20
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 3
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE
CHECK
AMY CHAU
001-34780--
341B RECREATION REFUND
60.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60.00
CRYSTAL CHEN
001-34780--
44275 RECREATION REFUND
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
JUDY CHEN
001-34780--
45038 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
KARLAND CLARK
001-34740--
50858 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
JAMES B CLARKE
0014030-44000--
13325 WK 7/25 LEGISLATIVE SVCS -WK 7/25
1,250.00 07/31/2003 55085
TOTAL PREPAIDS
1,250,00 '
TOTAL VOUCHERS
00
TOTAL DUE VENDOR
1,250..00
MARTHA COLLISON
001-34780--
43067 RECREATION REFUND
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
HENRY COTA
001-23002--
3342 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
CRITTENDEN
0015240-42320--
10025MV PUBLICATIONS -FY 03/04
487.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
487.00
TOTAL DUE VENDOR
487.00
VICKY CUPP
0015350-45300--
13309 CONTRACT CLASS -SUMMER
109.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
109.20
TOTAL DUE VENDOR
109.20
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 4
DUE THRU: 07/31/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE
PREPAID
DESCRIPTION
AMOUNT DATE CHECK
RAJESH DANG
001-23002--
3391 REFUND PK DEP-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
DANONE WATERS OF NORTH AMERICA INC
0014090-41200--
13263
5155307-61 WATER SUPPLIES-JUL 03
191.20
0014090-42130--
13263
5155307-61 EQ RENTAL-JUL 03
11.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
202.45
TOTAL DUE VENDOR
202.45
DAPEER ROSENBLIT & LITVAK LLP
0015210-44000--
12769
10052 LEGAL SVCS-NGHBORHD IMPV
2,398.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,398.30
TOTAL DUE VENDOR
2,398.30
TRINIDAD DAPKUS
001-34780--
45726 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
DELTA DENTAL
001-21104--
PP 14-15 AUG 03 -DENTAL PREMIUMS
1,213.89
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,213.89
TOTAL DUE VENDOR
1,213.89
CAROL DENNIS
0015210-44000--
13221
TT71003 PROF.SVCS-T&T MTG
OC14030-44000--
13221
DBCC071703 PROF.SVCS-D/B FNDTN MTG
150.00
0015210-44000--
13221
PC0070803 PROF.SVCS-PLNG
100.00
MTG
100.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
DEPARTMENT OF JUSTICE
0015350-45300--
433537 PRE EMPLOYMENT FNGRPRT
32.00
0014060-42345--
433537 PRE EMPLOYMENT FNGRPRT
96.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
128.00
TOTAL DUE VENDOR
128.00
DIAMOND BAR CHAMBER OF COMMERCE
0015240-45000--
13332
3039 CONTRACT SVCS -JULY 03
2,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,000.00
TOTAL DUE VENDOR
2,000.00
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 5
DUE THRU: 07/31/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE
PREPAID
DESCRIPTION
AMOUNT DATE CHECK
DIAMOND BAR GOLF CLUB
0015350-4,5300--
13296
CONTRACT CLASS -SUMMER
133.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
133.20
TOTAL DUE VENDOR
133.20
DIAMOND BAR GOLF COURSE
0014090-42325--
13363
DEP-HOLIDAY CELEB
1,000.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
1,000.00
TOTAL DUE VENDOR
1,000.00
DIAMOND BAR ROTARY
0015350-42353--
REIMB-CONCERTS IN PARK
171.00
0015350-42353--
REIMB-SNOW FEST
72.50
0015350-42353--
REIMB-B/DAY CELEB
164.00
0015350-42353--
REIMB-SNOW FEST
59.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
466.50
TOTAL DUE VENDOR
466.50
DIAMOND BAR/WALNUT YMCA
1255215-42355-D9690102-42355
A12304
MAY 03 CDBG CHILD CARE PRG -MAY
1255215-42355-D9690102-42355
A12304
JUNE 03 CDBG CHILD CARE PRG -JUN
1,661.00
1255215-42355-D9690202-42355
A12305
JUNE 03 CDBG DAY CAMP
1,215.00
PRG -JUN 03
279.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
3,155.00
TOTAL DUE VENDOR
3,155.00
TAMMY DIAZ
001-23002--
3332 REFUND PK DEP-HERITAGE
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
DUNN'S FENCE CO.
0015340-42210--
13336
4433 TEMP FENCE-PANTERA PARK
1,701.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,701.80
TOTAL DUE VENDOR
1,701.80
DURHAM TRANSPORTATION INC
0015350-45310.--
215596 TRANSPORTATION -DAY CAMP
1,291.49
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,291.49
TOTAL DUE VENDOR
1,291.49
STEPHEN ECKERT
001-34740--
47001 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 6
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
EDUCATION TO GO, INC
0015350-45300--
13149
823080 CONTRACT CLASS -SUMMER
117.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
117.00
TOTAL DUE VENDOR
117.00
MOSTAFA ELETREBY
001-34740--
34140 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
IKE ENRIQUEZ
001-34740--
49291 RECREATION REFUND
40.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
BRIAN ERVIN
001-34740--
47002 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
EDDIE GALLARDO
001-34740--
45142 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
SCOTT GODWIN
001-34740--
34139 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
STAN GONTA
0015350-45300--
13289
CONTRACT CLASS -SUMMER
960.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
960.00
TOTAL DUE VENDOR
960.00
JENNIFER GONZALES
0015350-45300--
13310
CONTRACT CLASS -SUMMER
75.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
75.00
TOTAL DUE VENDOR
75.00
GOVPARTNER
1185098-46235--
359 CRM SYSTEM MAINT-JUNE 03
850.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
850.00
TOTAL DUE VENDOR
850.00
0
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 7
DUE THRU: 07/31/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
GRIFFITH COMPANY
250-20300--
13-B RETENTION -BCR IMP
67,800.30
TOTAL PREPAIDS
00
TOTAL VOUCHERS
67,800.30
TOTAL DUE VENDOR
67,B00.30
HALL & FOREMAN,INC
0015551-45223--
12-11-012 PROF.SVCS-PLAN CHECK
497.36
0015510-45227--
12-11-010 PROF.SVCS-INSPECTION
1,821.00
0015510-45227--
13003
13-06-044 PROF.SVCS-INSPECTION
528.35
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,846.71
TOTAL DUE VENDOR
2,846.71
JESSICA HALL
0015350-45300--
13294
CONTRACT CLASS -SUMMER
750.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
750.00
TOTAL DUE VENDOR
750.00
HALLMARK PROMOTIONS INC
0014095-41400--
13278
98434 SUPPLIES -PROMO ITEMS
413.76
0014095-41400--
13280
98435 SUPPLIES -PROMO ITEMS
504.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
918.36
TOTAL DUE VENDOR
918.36
CHARLIE HENTGES
001-34740--
2988 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
RACQUEL HERNANDEZ
0015350-45300--
13147
CONTRACT CLASS -SUMMER
856.80
TOTAL PREPAIDS
00
TOTAL VOUCHERS
856.80
TOTAL DUE VENDOR
856.80
DWAYNE HILL
001-34740--
45256 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
HINDERLITER, de LLAMAS & ASSOCIATES
0014050-41200--
FY 03/04 CAFR-STATS
350.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 8
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
JENNIFER HSU
001-34780--
43402 RECREATION REFUND
34.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
34.00
'
TOTAL DUE VENDOR
34..00
JAMES T HULL
0015350-45300--
13293 CONTRACT CLASS -SUMMER
806.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
806.40
TOTAL DUE VENDOR
806.40
INLAND VALLEY DAILY BULLETIN
0015210-42115--
94583 LEGAL AD -DCA HEARING
404.25
001-23010--
125931 LEGAL AD -FPL 2003-30
118.65
001-23010--
125931 LEGAL AD -FPL 2002-30
118.65
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
641.55
TOTAL DUE VENDOR
641.55
ITALIAN CATHOLIC FEDERATION
0015350-42353--
REIMB-CONCERTS IN PARK
154.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
154.50
TOTAL DUE VENDOR
154.50
LEMUEL JACKSON
001-34740--
45188 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
JOE A GONSALVES & SON INC
0014030-44000--
13254 AUG 03 - LEGISLATIVE SVCS -AUG 03
3,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,000.00
TOTAL DUE VENDOR
3,000.00
JOHN HARDING MECHANICAL
0015340-42210--
248661 MAINT-HERITAGE PARK
264.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
264.00
TOTAL DUE VENDOR
264.00
BRIAN JOHNSON
001-34740--
30706 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CLARENCE JOHNSON
001-34740--
49296 RECREATION REFUND
36.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
36.00
TOTAL DUE VENDOR
36.00
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 9
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
K&V BLUEPRINT SERVICE INC
0014090-42200--
EQ MAINT-MAP MACHINE
439.OD
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
439.00
TOTAL DUE VENDOR
439.00
KAS HOME IMPROVEMENT
1255215-44000-60059303-44000
13333
7/28/03 HOME IMP PROGRAM-JUL 03
8,550.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,550.00
TOTAL DUE VENDOR
8,550.00
VINOD KASITYAP
0015510-44100--
6/12 T & T COMM-6/12
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
KENSINGTON DIAMOND BAR LLC
1264411-42140--
13161
AUG 03 RNTL SHERIFF CTR-AUG 03
1,225.00
1264411-42210--
13161
AUG 03 MONTHLY CAM-AUG 03
385.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,610.00
TOTAL DUE VENDOR
1,610.00
KLEINFELDER INC
001-23012--
96705 PROF.SVCS-EN 03-376
585.00
001-23012--
110366 PROF.SVCS-EN 03-366
615.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,200.00
TOTAL DUE VENDOR
1,200.00
KOSMONT & ASSOCIATES INC
0015240-44000--
A12758.
13 PROF.SVCS-ECON DEV
4,651.91
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,651..91
TOTAL DUE VENDOR
4,651.91
ANGEL Y KWAN
0015350-45300--
13174
CONTRACT CLASS-SUMMER
54.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54.00
TOTAL DUE VENDOR
54.00
LA COUNTY SHERIFF'S DEPT
001-21114--
PP 14 SLRY ATTCHMT-SVA022922
140.41
TOTAL PREPAIDS
- .00
TOTAL VOUCHERS
140.41
TOTAL DUE VENDOR
140.41
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 10
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
LDM ASSOCIATES INC
001-23010--
679 PROF.SVCS-FPL 2001-15
168.75
0015210-44000--
679 PROF.SVCS-HOME IMP FROG
112.50
1255215-44000-60050302-44000
A12810
683 CONSULTING SVCS -HOME IMP
3,135.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,416.25
TOTAL DUE VENDOR
3,416.25
LEAGUE OF CA CITIES
0014010-42325-CC404-42325
MEMBRSHP MTG-COUNCIL
27.00
0014010-42325-CC204-42325
MEMBRSHP MTG-COUNCIL
27.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54.00
TOTAL DUE VENDOR
54.00
LEIGHTON & ASSOCIATES, INC
001-23012--
14204 PROF.SVCS-EN 03-323
89.36
0015551-45227--
14204 PROF.SVCS-INSPECTION
315.64
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
405.00
TOTAL DUE VENDOR
405.00
NICKI LEW
001-34780--
3417 REFUND. PK DEP-HERITAGE
105.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
105.00
TOTAL DUE VENDOR
105.00
LEWIS ENGRAVING INC
0014090-42113--
13349
011725 ENGRAVING SVCS -BADGES
12.07
0014090-42113--
13349
11754 ENGRAVING SVCS -BADGES
12.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
24.14
TOTAL DUE VENDOR
24.14
LIEBERT CASSIDY WHITMORE
0014050-44021--
12261
33102 SPCL LEGAL SVCS -JUNE 03
216.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
216.00
TOTAL DUE VENDOR
216.00
LOS ANGELES COUNTY PUBLIC WORKS
0015554-45507--
12107
AR254663 TRFFC MAINT-MAY 03
238.97
0015510-45530--
12108
AR254262 INDUSTRIAL WASTE -MAY 03
899.99
0015554-45502--
12866
AR254455 ROAD MAINT-MAY 03
2,698.85
0015554-45502--
12866
AR254309 ROAD MAINT-MAY 03
739.22
0015554-45512--
12109
SA1778 STROM DRAINS SVCS -JUN 03
1,947.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,524.10
TOTAL DUE VENDOR
6,524.10
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 11
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
MAINTEX
0015340-42210--
13259
664754 SUPPLIES-HERITAGE
149.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
149.94
TOTAL DUE VENDOR
149.94
MANAGED HEALTH NETWORK
001-2111.5--
AUG 03 AUG 03-EAP PREMIUMS
86.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
86.95
TOTAL DUE VENDOR
86.95
MCE CORPORATION
0015554-45506--
12286
306052 STRIPING MAINT-JUNE 03
6,763.56
0015554-45502--
12283
306052 ROAD MAINT-JUNE 03
9,785.25
0015554-45522--
306052 RIGHT OF WAY MAINT-JUNE
6,687.62
D015554-45502--
12283
306052 ROAD MAINT-JUNE 03
12,100.96
0015554-45512--
12285
306052 STORM DRAIN MAINT-JUNE 03
46.78
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35,384.17
TOTAL DUE VENDOR
35,384.17
MICHAEL BRANDMAN ASSOCIATES INC
001-23010--
32712 PROF.SVCS-FPL 94-25
409.52
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
409.52
TOTAL DUE VENDOR
409.52
GEORGE MIDLEY
001-23001--
REFUND-GRADING BOND
3,816.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,816.00
TOTAL DUE VENDOR
3,816.00
YANG MORK
001-34780--
3322 RECREATION REFUND
65.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.00
TOTAL DUE VENDOR
65.00
ROLAND MORRIS
0015510-44100--
6/12 RECREATION REFUND
45..00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
JACQUELINE NATIVIDAD
001-23002--
3337 REFUND PK DEP-PANTERA
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 12
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
RACHEL OCAMPO
001-34760--
3403 RECREATION REFUND
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
-
TOTAL DUE VENDOR
45.00
OFFICE TEAM
0015210-44000--
9537674 TEMP SVCS -WK 7/7
73.36
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
73.36
TOTAL DUE VENDOR
73.36
OLYMPIC STAFFING SERVICES
0015310-44000--
13204
95514 TEMP SVCS -WK 7/07-7/11
794.40
0015310-44000--
13204
95664 TEMP SVCS -WK 7/14-7/18
774.54
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,568.94
TOTAL DUE VENDOR
1,568.94
ORANGE COAST FENCING ACADEMY CORP
0015350-45300--
13297
CONTRACT CLASS -SUMMER
288.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
288.00
TOTAL DUE VENDOR
288.00
P & D CONSULTANTS INC
1415541-42210--
48174770-16 WATER MGMT-DIST 41 JUN
849.45
0015340-42210--
48174770-16 WATER MGMT-PARKS JUN
1,415.75
1395539-422.10--
48174770-16 WATER MGMT-DIST 39 JUN
566.30
1385538-42210--
48174770-16 WATER MGMT-DIST 38 JUN
1,213.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
.4,045.00 -
TOTAL DUE VENDOR
4,045.00
PACIFIC ATHLETIC WEAR INC
0015350-41200--
21664 SUPPLIES -DAY CAMP
475.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
475.15
TOTAL DUE VENDOR
475.15
PACIFIC TIME RECORDER
0015210-46200--
A13249
16507 TIME STAMP MACHINE-PLNG
704.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
704.80
TOTAL DUE VENDOR
704.80
BRITTANY PAMINTUAN
001-23002--
3386 REFUND PK DEP-HERITAGE
50.00
.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE:
13
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4 INVOICE DESCRIPTION
AMOUNT
DATE CHECK
JERRY PARK
001-23002--
3339 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
PAYROLL TRANSFER
001-10200--
PP 16/03 PAYROLL TRANSFER -PP 16/03
103,100.00
07/31/2003 PP 16/03
TOTAL PREPAIDS
103,100.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
103,100.00
PERS RETIREMENT FUND
001-21109--
PP 16/03 SURVIVOR BENEFIT
38.13
001-21109--
PP 16/03 RETIRE CONTRIB-EE
6,119.55
001-21109--
PP 16/03 RETIRE CONTRIB-ER
4,979.56
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
11,137.24
TOTAL DUE VENDOR
11,137.24
LIANA PINCHER
0015510-44100--
6/12 T & T COMM -6/12
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
PITNEY BOWES INC
0014090-42200--
345500 EQ MAINT-9/1-8/31/04
215.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
215.00
TOTAL DUE VENDOR
215.00
POMONA UNIFIED SCHOOL DISTRICT
0015350-42140--
12225 03058-1 FACILITY RENTAL -APR -JUN
2,655.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,655.00
TOTAL DUE VENDOR
2,655.00
POSTMASTER
001-23010--
EXPRESS MAIL -FPL 2002-30
13.65
001-23010--
EXPRESS MAIL -FPL 2002-66
13.65
001-23010--
EXPRESS MAIL -FPL 2003-11
13.65
001-23010--
EXPRESS MAIL -FPL 2003-11
13.65
001-23010--
EXPRESS MAIL -FPL 2002-30
13.65
001-23010--
EXPRESS MAIL -FPL 2003-11
13.65
001-23010--
EXPRESS MAIL -FPL 2003-20
13.65
0014090-42120--
EXPRESS MAIL -GENERAL
13.65
C014090-42120--
EXPRESS MAIL -GENERAL
17.85
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
127.05
TOTAL DUE VENDOR
127.05
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 14
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION
AMOUNT DATE CHECK
QUINLAN PUBLISHING GROUP
0014030-42320--
7/1/03 PUBLICATIONS-CMGR
143.89
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
143.89
TOTAL DUE VENDOR
143.89
R.P. LAURAIN & ASSOCIATES INC
0014090-44000--
7505 PROF.SVCS-LAND VALUE STDY
2,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,000.00
TOTAL DUE VENDOR
2,000.00
RAGING WATERS
0015350-42410--
13347
8603 EXCURSION -DAY CAMP
1,444.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,444.15
TOTAL DUE VENDOR
1,444.15
REINBERGER PRINTWERKS
0014090-42110--
13251
12878 SUPPLIES -ENVELOPES
75.43
0014095-42110--
13217
12877 PRINT SVCS -CITY INFO BOOK
2,473.91
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,549.34
TOTAL DUE VENDOR
2,549.34
ROTARY CLUB OF DIAMOND BAR
0015350-45300--
REIMB-CONCERTS/4TH JULY
271.75
0015350-45300--
REIMB-4TH OF JULY BLAST
268.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
539.75
TOTAL DUE VENDOR
539.75
ROTARY CLUB OF WALNUT VALLEY
0015350-45300--
REIMB-4TH OF JULY BLAST
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
ROTO -ROOTER
0015340-42210--
021768 MAINT-PANTERA PARK
375.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
375.00
TOTAL DUE VENDOR
375.00
S & S WORLDWIDE INC
0015350-41200--
4327856 SUPPLIES -DAY CAMP
172.73
0015350-41200--
4318447 SUPPLIES -DAY CAMP
181.71
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
354.44
TOTAL DUE VENDOR
354.44
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32 VOUCHER REGISTER PAGE: 15
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
S C SIGNS & SUPPLIES LLC
0015554-41250--
25986 SUPPLIES -ROAD MAINT
162.38
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
162.38
TOTAL DUE VENDOR
162.38
S.C.A.C.E.O.
0015230-42340--
7/28/03 TRNG-R SORIANO 8/20
65.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.00
TOTAL DUE VENDOR
65.00
SAFEWAY SIGN COMPANY
0015554-45506--
13111
49219 RESIDENTIAL ST SIGNS
12,680.76
0015554-45506--
12818
49219 RESIDENTIAL STREET SIGNS
157.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
12,838.64
TOTAL DUE VENDOR
12,838.64
SAN DIMAS SWIM AND RACQUET BALL CLB
0015350-42410--
13167
72403 EXCURSION -DAY CAMP
62.00
0015350-42410--
13167
7/17/03 EXCURSION -DAY CAMP
57.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
119.00
TOTAL DUE VENDOR
119.00
SCAN NATOA
0014095-42315--
03-75-199 ANNL MEMBRSHP DUES -ROA
75.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
75.00
TOTAL DUE VENDOR
75.00
SCMAF
0015350-45300-
EMPLOYEE ONE -PITCH SFTBLL
40.00
0015350-41200--
0019724 -IN - SUPPLIES -RECREATION
120.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
160.00
TOTAL DUE VENDOR
160.00
SERVICE CENTER FOR INDEPENDENT LIV
1255215-42355-60009802-42355
A12303
12 CDBG PROGRAM -JUNE 03
587.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
587.50
TOTAL DUE VENDOR
587.50
SHEPPARD, MULLIN, RICHTER & HAMPTON
0014020-44021--
222112394 SPL LEGAL SVCS -JUNE 03
833.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
833.95
TOTAL DUE VENDOR
833.95
CITY OF DIAMOND BAR
RUN DATE: 07/31/2603 12:20:32 VOUCHER REGISTER PAGE: 16
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SIGNAL MAINTENANCE INCORPORATED
0015554-45507--
12325
51219516 ADDL SGNL MAINT-JUN 03
1,650.00
0015554-45507--
13274
51219416 ADDL SGNL MAINT-JUL 03
403.55
0015554-45507--
13274
S1219415 ADDL SGNL MAINT-JUL 03
2,773.85
- 0015554-45507--
13274
51219413 ADDL SGNL MAINT-JUL 03
2,956.81
0015554-45507-- -
13274
S1219414 ADDL SGNL MAINT-JUL 03
1,386.93.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,171.14
TOTAL DUE VENDOR
9,171.14
SO COAST AIR QUALITY MANAGEMENT DIS
0014D90-42140--
13163
AUG 03 RENTAL -CITY HALL AUG 03
20,598.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20,598.90
TOTAL DUE VENDOR
20,598.90
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
49.10
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
41.82
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
57.90
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
38.42
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
69.85
1385538-42126--
ELECT SVCS -DIST 38
67.78
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
324.87
TOTAL DUE VENDOR
324.87
SOUTHERN CALIFORNIA GAS COMPANY
0015340-42126--
11861739008 GAS SVCS-HRTG COMM CTR
73.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
73.39
TOTAL DUE VENDOR
73.39
SOUTHLAND SPORTS OFFICIALS
0015350-45300--
13201
OFFICIALS SVCS -7/1-7/15
799.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
799.00
TOTAL DUE VENDOR
799.00
STANDARD INSURANCE OF OREGON
001-21106--
PP 14-15 AUG 03-SUPP LIFE INS PREM
148.60
001-21106--
PP 14-15 AUG 03 -LIFE INS PREMS
623.50
001-21112--
PP 14-15 AUG 03-STD/LTD
1,105.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,877.54
TOTAL DUE VENDOR
1,877.54
SUNSHINE ROOFING
001-34110--
REFUND -BLDG PERMIT
89.52
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
89.52
TOTAL DUE VENDOR
89.52
'. A . 0
RUN DATE: 07/31/2003 12:20:32
FUND/SECT-ACCT-PROJECT-ACCT
SYLVIA LIVINGSTON MFT, CEAP
0015350 -44000 --
TELE -WORKS INC
001 -20710 --
1185098 -46235 --
1185098 -46235 --
1185098 -46235 --
TENNIS ANYONE
0015350 -95300 --
THE PACIFIC INSTITUTE INC
0014030-44000--
TIMOWENS.COM
0014060-42340--
YI TONY TORNG
0015510-44100--
TRUGREEN LANDCARE
1395539-45500--
1385538 -45500 --
0015340 -45300 --
1415541 -45500 --
US HEALTHWORKS MEDICAL GROUP
0014060 -42345 --
0014060 -42345 --
PAGES 17
13300
CITY OF DIAMOND BAR
4,745.30
VOUCHER REGISTER
.00
DUE THRU: 07/31/2003
4,745.30
PO
INVOICE DESCRIPTION
pillcolkilip
7/11/03 COUNSELING SVCS -DAY CAMP
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
3197 SALES TAX PAYABLE
-495.00
13339
INFO TOGO SYSTEM -UPGRADE
5,320.00
12963
3197 SOFTWARE -VOICE RESPONSE
6,495.00
12963
3197 TRAINING -TELE -WORKS
1,200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
12,520.00
TOTAL DUE VENDOR
12,520.00
PAGES 17
13300
CONTRACT CLASS -SUMMER
4,745.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,745.30
TOTAL DUE VENDOR
4,745.30
00115684 PROF.SVCS-DIAGNOSTIC PHSE
1,187.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,187.50
TOTAL DUE VENDOR
1,187.50
433537 COMP TRNG-AUG 03
1,200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,200.00
TOTAL DUE VENDOR
1,200.00
6/12 RECREATION REFUND
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
12138
1692959596 C/WIDE MAINT-DIST 39 JUN
4,109.43
12138
1692959596 C/WIDE MAINT-DIST 38 JUN
3,942.39
12138
1692959596 C/WIDE MAINT-PARKS JUN
5,707.98
12138
1692959596 C/WIDE MAINT-DIST 41 JUN
2,107.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,867.20
TOTAL DUE VENDOR
15,867.20
45709/45652 PRE EMPLOYMENT PHYSICAL
70.00
45709/45652 PRE EMPLOYMENT PHYSICAL
80.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
150.00
TOTAL DUE VENDOR
150.00
PREPAID
DATE CHECK
CITY OF DIAMOND BAR
RUN DATE: 07/31/2003 12:20:32
VOUCHER REGISTER
PAGE: 18
DUE THRU: 07/31/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
VALLEY TROPHY & NAMEPLATE
0015350-41200--
11391 SUPPLIES-RECREATION
102.54
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
102.54
TOTAL DUE VENDOR
102.54
VANTAGEPOINT TRANSFER AGENTS-457
001-21108--
PP 16/03 AUG 03-PAYROLL DEDUCTIONS
21,638.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
21,636.23
TOTAL DUE VENDOR
21,638.23
VERIZON CALIFORNIA
0015340-42125--
9098608931 PH.SVCS-SYC CYN PARK
109.06
0015340-42125--
9098619227 PH.SVCS-MAPLE HILL PK
89.31
0015340-42125--
9095949117 PH.SVCS-R REAGAN PARK
89.31
00153.40-42125--
9093965680 PH.SVCS-HERITAGE COMM CTR
27.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
315.07
TOTAL DUE VENDOR
315.07
VERIZON WIRELESS-LA
0014090-42125--
CELL CHRGS-GENERAL
47.08
0014440-42125--
CELL CHRGS-EMERG PREP
108.51
0014010-42125-CC403-42125
CELL CHRGS-COUNCIL
47.08
0014415-42125--
CELL CHRGS-V/PATROL
14.98
0014030-42125--
CELL CHRGS-CMGR
47.08
0014090-42125--
CELL CHRGS-GENERAL
51.42
0014010-42125-CC203-42125
CELL CHRGS-COUNCIL
47.08
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
363.23
TOTAL DUE VENDOR
363.23
VISION SERVICE PLAN
001-21107--
PP 14-15 AUG 03-VISION PREMIUMS
1,169.68
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,189.68
TOTAL DUE VENDOR
1,189.68
JUNG WAYNE
001-34780--
3488 RECREATION REFUND
84.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
84.00
TOTAL DUE VENDOR
84.00
WELLS FARGO CARD SERVICES
0015210-42325--
MTG-DESTEFANO
38.41
0014090-42128--
BANK CHARGE FEE
35.00
0015240-42330--
ICSC CONF-DESTEFANO
255.00
0015210-46200--
PALMNET SVCS-DESTEFANO
10.90
0015210-42325--
MTG-DESTEFANO
48.59
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
387.90
TOTAL DUE VENDOR
387.90